HomeMy WebLinkAbout04.22.19CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, April 22, 2019
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) meets at 6:45 p.m.
City Council meeting will convene at conclusion of the P&D Committee meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Fiske
(II) Mayor Public Announcements and Proclamations
Earth Day, April 22
Arbor Day, April 26
(III) City Manager Public Announcements
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Public comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended as a forum for residents to share their
perspective in a respectful and civil manner. Public comments are requested to be made with
these guidelines in mind.
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City Council Agenda April 22, 2019 Page 2 of 9
(VI) Consent Agenda and Report of Standing Committees:
Administration & Public Works - Alderman Suffredin
Planning & Development - Alderman Revelle
Human Services - Alderman Rue Simmons
Rules Committee - Alderman Braithwaite
Economic Development - Alderman Rue Simmons
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meetings of March 11, 2019,
March 18, 2019 and April 1, 2019 and April 8, 2019.
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – March 18, 2019 through March 31, 2019 $ 2,623,071.86
For Action
(A2) Bills List – April 23, 2019 $ 5,788,823.06
For Action
(A3) Contract with Stantec Consulting Services, Inc. for 1909 Raw Water Intake
Replacement
Staff recommends City Council authorize the City Manager to execute a contract
for the 1909 Raw Water Intake Replacement (RFP 19-02) with Stantec
Consulting Services, Inc. (350 North Orleans Street, Suite 1301, Chicago, IL
60604) in the amount of $598,909.00. Funding will be provided from the Water
Fund (Account 513.71.7330.62145-719001), which has an FY 2019 budget
allocation of $300,000. The total budget for this this 2-year design project over
FY 2019 and FY 2020 is $600,000. City Council will need to allocate additional
funds in FY 2020 to complete the project.
For Action
(A4) Contract with Sumit Construction Co., Inc. for the 2019 50/50 Sidewalk
Replacement Project
Staff recommends City Council authorize the City Manager to execute a contract
for the 2019 50/50 Sidewalk Replacement Project (Bid No. 19-10) with Sumit
Construction Co., Inc. (4150 W. Wrightwood Ave Chicago, IL 60039) in the
amount of $232,365.00. Funding will be provided from the Capital Improvement
Program (CIP) 2019 General Obligation Bonds in the amount of $150,000 and
from estimated private funds in the amount of $82,365. A detailed funding
breakdown can be found on the corresponding transmittal memorandum.
For Action
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City Council Agenda April 22, 2019 Page 3 of 9
(A5) Change Order 5 to Contract with CDM Smith for Engineering Services for
the Treated Water Storage Replacement Project Engineering Services
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 5 to the agreement for the Treated Water Storage
Replacement Project Engineering Services to CDM Smith (125 South Wacker
Drive, Suite 600, Chicago, IL) in the amount of $366,012.00. This will increase
the total contract amount from the current contract price of $1,350,770.00 to
$1,716,782.00. Funding will be from the Water Fund, Capital Improvement
Account 513.71.7330.62145 - 733107, which has an FY 2019 budget allocation
of $13,700,000. The total budget for the Clearwell 9 Rehabilitation Project
(including construction and engineering services during construction for FY 2019
and FY 2020) is $23,900,000, of which $4,197,417 is remaining after authorized
construction and engineering costs.
For Action
(A6) Contract Extension with Interra, Inc. for Material Testing Services
Staff recommends City Council authorize the City Manager to execute an
amendment for the second 1-year contract extension with Interra, Inc. (600
Territorial Drive, Suite G, Bolingbrook, IL 60440) to the agreement for Material
Testing Services (RFP 17-02) for various capital infrastructure improvement
projects in the not-to-exceed amount of $150,000. Funding will be provided from
the 2019 General Obligation Bonds, Water Fund, MFT Fund, Parking Fund, and
Sewer Fund, depending on the project. Projects utilizing material testing services
include street resurfacing, alley paving, sidewalk replacement, sewer and water
main improvements, and other infrastructure improvements as needed. A
detailed funding breakdown can be found on the corresponding transmittal
memorandum.
For Action
(A7) Purchase of Trees for Spring Planting
Staff recommends that City Council authorize the City Manager to execute a
contract award for the purchase of 246 trees from Suburban Tree Consortium in
the amount of $52,625.00. Funding for this purchase is provided from the
General Fund and private funding as outlined in the corresponding transmittal
memorandum.
For Action
(A8) Contract with Herrera Landscape and Snow Removal, Inc. for 2019 Tree
Planting Services
Staff recommends the City Council authorize the City Manager to execute a
contract award for the 2019 Tree Planting Services to Herrera Landscape and
Snow Removal, Inc. (8836 Lincolnwood Drive, Evanston, IL 60203) in an amount
not to exceed $45,000.00. Funding for this project is from the FY 2019 General
Fund budget 100.40.4320.65005, which has a total allocation of $135,000, which
has a remaining balance of $82,375.
For Action
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City Council Agenda April 22, 2019 Page 4 of 9
(A9) Purchase of Five (5) PlateScout License Recognition Systems from
Passport Labs
Staff recommends City Council approval of the Single Source purchase of five (5)
PlateScout License Plate Recognition systems from Passport Labs (128 S. Tryon
Street #2200, Charlotte, NC 28292) for the Administrative Services Department
in the amount of $206,500.00. Funding will be from the Parking Fund – Other
Improvements (Account 505.19.7005.65515), with a budget of $3,510,000.00
and $3,405,607.91 remaining.
For Action
(A10) Amendment to Agreement for Crossing Guards Services with Andy Frain
Services, Inc. to Add One Additional Crossing Guard
Staff recommends that City Council authorize the City Manager to amend the
agreement with Andy Fran Services, Inc. (761 Shoreline Drive, Aurora, IL 60504)
to increase the not-to-exceed amount from $620,662 to $631,662 per year to add
one additional crossing guard (RFP #18-52). Funding for the additional $11,000
will be from the City Manager – Other Program Costs (Account
100.15.1505.62490) with a budget of $23,617 and a YTD balance of $20,063.
For Action
(A11) 2018 Year-End Financial Report
Staff recommends that the City Council accept and place on file the 2018 year-
end financial report.
For Action: Accept and Place on File
(A12) Resolution 34-R-19, Increase the Total Fiscal Year 2018 Budget by
$18,641,429 to a New Total of $354,110,437
Staff recommends that the City Council adopt Resolution 34-R-19, amending the
2018 Budget by $18,641,429 to a new total of $354,110,437 as detailed in the
corresponding transmittal memorandum.
For Action
(A13) Resolution 42-R-19, Authorizing the City Manager to Execute a Seven Year
Cable Television Franchise Agreement with Comcast
Staff recommends City Council adoption of Resolution 42-R-19 authorizing the
City Manager to execute a seven (7) year Cable Television Franchise Agreement
with Comcast of Illinois IV, Inc.
For Action
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City Council Agenda April 22, 2019 Page 5 of 9
(A14) Resolution 19-R-19, Intergovernmental Agreement for Reciprocal Reporting
and School Resource Officer
Staff recommends City Council adopt Resolution 19-R-19, authorizing the City
Manager to execute an intergovernmental agreement with the Evanston
Township High School District 202 (“ETHS”) for the use of two (2) Evanston
Police Department officers at ETHS for the purpose of providing school resource
officers (the “Intergovernmental Agreement”).
For Action
(A15) Resolution 37-R-19, Professional Services Agreement with Kane McKenna
for Tax Increment Financing Consulting Services
Staff recommends City Council adoption of Resolution 37-R-19 authorizing the
City Manager to enter into a consulting contract with Kane McKenna and
Associates, Inc. for study of the eligibility of expansion of the Howard Ridge Tax
Increment Financing (TIF) District (#5) to include additional properties (50 PINs),
for an amount not-to-exceed $30,500. The potential expansion of the district
constitutes a major amendment to the TIF district and requires full eligibility of
new parcels and public meeting process. The length of time for the district is not
under consideration for extension at this time. Funding will come from Howard
Ridge TIF Consulting Services Fund (Account 330.99.5860.62185).
For Action
(A16) Ordinance 23-O-19, Amending City Code Section 10-8-1 “License Required”
Changing the Wheel Tax Deadline
Staff recommends City Council adoption of Ordinance 23-O-19 which amends
the City Code Section 10-8-1 to change the wheel tax deadline to October 1
instead of December 31. The renewal period would begin on August 1 and run
through September 30.
For Introduction
(A17) Ordinance 16-O-19, Amending Portions of City Code Title 7, “Public Ways”,
Chapter 2 “Streets, Sidewalks and Public Ways”, Section 9
“Encumbrances, Encroachments and Obstructions”
Staff recommends City Council adoption of Ordinance 16-O-19 by which the City
Council would amend Title 7, Chapter 2, Section 9 of the City Code related to the
Encumbrances, Encroachments and Obstructions of the Public Ways.
For Introduction
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City Council Agenda April 22, 2019 Page 6 of 9
(A18) Ordinance 17-O-19, Amending Portions of City Code Title 8, “Health and
Sanitation”, Chapter 4 “Municipal Solid Waste”, Section 8 “Designation of
Collection Site; Collection Agent”
Staff recommends City Council adoption of Ordinance 17-O-19 by which the City
Council would amend Title 8, Chapter 4, Section 8 of the City Code related to the
Designation of Collection Site; Collection Agent. Language is being added to
make it clear that property owners are responsible to clear snow and ice around
trash receptacles so that the trash can be properly and safely collected.
For Introduction
(A19) Ordinance 39-O-19, Amending Portions of City Code Title 7, “Public Ways,”
Chapter 15 “Board of Local Improvements”
Staff recommends City Council adoption of Ordinance 39-O-19 by which the City
Council would amend Title 7, Chapter 15, Section 7 of the City Code related to
the Special Assessment procedures for alley improvements.
For Introduction
(A20) Ordinance 43-O-19, Adding Regulations to the City Code to Address
Erosion and Sediment Controls for Construction Sites
Staff recommends the adoption of proposed ordinance 43-O-19 by which the
City Council would add Chapter 23 “Erosion and Sediment Controls on
Construction Sites” to Title 4 “Building Regulations.”
For Introduction
(A21) Ordinance 33-O-19, Amending a Definition within Title 4, Chapter 20 that
Addresses the Frequency of Heavy Precipitation Events Based on a Recent
Illinois State Water Survey
Staff recommends City Council adoption of Ordinance 33-O-19 by which the City
Council would amend Title 4, Chapter 20, related to the definition of Bulletin 70, a
document published by the Illinois State Water Survey regarding the frequency
distributions of heavy precipitation in Illinois.
For Introduction
(A22) Resolution 44-R-19, Amending the City of Evanston Budget Policy
Staff recommends City Council adoption of Resolution 44-R-19 amending the
City of Evanston Budget Policy to state that Tax Supported General Obligation
Debt shall not exceed $160,000,000 in aggregate principal amount.
For Action
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City Council Agenda April 22, 2019 Page 7 of 9
(A23) Ordinance 27-O-19, Authorizing 2019 A&B General Obligation Bonds
Staff recommends adoption of Ordinance 27-O-19 providing for the issuance of
one or more series of not to exceed $18,000,000 General Obligation Corporate
Purpose Bonds, Series 2019A, to finance the construction and equipment of a
new Robert Crown Community Center, Ice Complex and Library Center and one
or more series of not to exceed $18,000,000 General Obligation Corporate
Purpose Bonds, Series 2019B, for capital improvements, of the City of Evanston,
Cook County, Illinois, authorizing the execution of one or more bond orders in
connection therewith, providing for the levy and collection of a direct annual tax
for the payment of the principal of and interest on said bonds, and authorizing
and directing the sale of said bonds at public competitive sale. The ordinance
was introduced at the City Council meeting on April 8, 2019. The final terms of
the bonds will be approved by the Designated Officers under the ordinance after
the bond sale, which is scheduled for May 16, 2019, by completion of the bond
order as authorized by the bond ordinance. Staff plans to return to the City
Council at its December 9, 2019 City Council meeting with additional
amendments to the budget policy reducing the debt limit back to $152 million and
add language indicating that this limit is measured with outstanding indebtedness
annually on December 31.
For Action
(A24) Ordinance 28-O-19, To Approve the Construction of a Local Improvement
Known as Evanston Special Assessment No. 1524
Staff recommends City Council adopt Ordinance 28-O-19 allowing the paving of
the alley north of Simpson Street and east of McDaniel Avenue through the
Special Assessment Process. Funding will be from the Capital Improvement
Program (CIP) 2019 General Obligation Bonds (Account 415.40.4119.65515 –
419001), which has $250,000 budgeted in FY 2019; and the Special Assessment
Funds (Account 420.26.6000.65515 – 419001), which has $408,000 budgeted in
FY 2019.
For Action
(A25) Ordinance 29-O-19, Updating City Code Section 10-4-16-2(A) Vehicle
Parking Permits
Staff recommends City Council adoption of Ordinance 29-O-19, amending City
Code Section 10-4-16 changing the payment for parking permits from quarterly to
monthly and allowing for the stickerless enforcement of the City-operated surface
parking lots.
For Action
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City Council Agenda April 22, 2019 Page 8 of 9
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 112-O-18 Granting Major Zoning Relief for Building Lot
Coverage, Setbacks, and Open Parking at 2626 Reese Ave.
The Zoning Board of Appeals recommends denial of Ordinance 112-O-18 for
major zoning relief for the following: 42.5% building lot coverage where a
maximum 30% is allowed; 3’ south interior side yard setback where 5’ is required
for the principal structure; and 3.5’ street side yard setback where 15’ is required
for the principal structure, 8.5’ street side yard setback where 15’ is required for a
deck, a 10’ street side yard setback where 15’ is required for a detached garage,
and a 1’ street side yard setback where 15’ is required for open parking. The
Zoning Board of Appeals determined the proposal does not meet all Standards
for Major Variation, specifically that the proposal would result in a substantial
adverse impact on the use, enjoyment or property values of adjoining properties,
and that the requested variations are not the least deviation from the applicable
regulations among the feasible options identified. The applicant submitted
revised plans on February 10, 2019 that meets staff’s recommendation by
reducing the bulk to a 1.5 story house and reducing the building lot coverage by
removing an open parking space, which creates a variation for providing less
than two required parking spaces.
For Introduction
(P2) Ordinance 32-O-19, Granting a Special Use and Zoning Relief for an
Automobile Service Station and Convenience Store at 140 Chicago Avenue
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
32-O-19 granting special use approval and major zoning relief to reconstruct an
Automobile Service Station, Mobile, a Convenience Store, and for a 21’ two-way
drive aisle where 24’ is required, at 140 Chicago Ave in the C1 Commercial
District. The applicant has complied with all zoning requirements and meets all of
the standards for a special use and variation for this district. Alderman Rainey
request suspension of the rules for Introduction and Action at the April 22, 2019
City Council meeting.
For Introduction and Action
(P3) Ordinance 18-O-19, Amending City Code Section 6-15-14-7, “Active Ground
Floor Uses”
Plan Commission and staff recommend adoption of Ordinance 18-O-19,
amending the Zoning Ordinance Section 6-15-14-7 to revise the listing of
appropriate ground floor uses in the Central Street Overlay District.
For Action
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City Council Agenda April 22, 2019 Page 9 of 9
(P4) Ordinance 30-O-19, Granting a Special Use Permit for a Planned
Development at 2425 Oakton Street
The Plan Commission and staff recommend adoption of Ordinance 30-O-19 for
approval of a Planned Development for a car wash facility with 20 vacuum
spaces and 4 parking spaces in the I1 Industrial District and oRD Redevelopment
Overlay District. The applicant is seeking one site development allowance for an
accessory structure that is 3 ft. from the principal structure where 10 ft. is
required.
For Action
HUMAN SERVICES COMMITTEE
(O1) Recommendation and Utilization of Local Employment Program Penalty
Funds for Evanston Rebuilding Warehouse Pathways to Union
Apprenticeship Program Proposal
The Human Services Committee recommends City Council approval to provide
financial assistance through the Local Employment Program (LEP) Workforce
Reserve Penalty Account totaling $40,000 to Evanston Rebuilding Warehouse
and Minority Business Consortium. Funding will be from the LEP Workforce
Reserve - Penalty Account (100.41307), with an available fund balance of
$71,871.59.
For Action
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
MEETINGS SCHEDULED THROUGH APRIL 2019
Upcoming Aldermanic Committee Meetings
4/23/2019 7:00 PM Housing & Community Development Act
4/24/2019 6:00 PM Transportation & Parking Committee
4/24/2019 7:30 PM Economic Development Committee
4/29/2019 6:00 PM Special City Council
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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REGULAR CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, March 11th, 2019
Present:
Alderman Fiske Alderman Revelle
Alderman Braithwaite Alderman Rainey
Alderman Wynne Alderman Fleming
Alderman Wilson Alderman Suffredin
Alderman Rue Simmons (9)
Absent:
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk 10 of 611
Mayor’s Public Announcements
Mayor Hagerty Announcements and 1 Proclamation:
●Colorectal Cancer Awareness Month, March 2019
●Women in Public Office Day, March 19, 2019
Watch
City Manager’s Public Announcements
City Manager Wally Bobkiewicz had no announcements. Watch
City Clerk’s Communications
City Clerk announced Early Voting in Evanston. Early voting runs from March 18 - April 1 at
the Civic Center in Room G300.
Watch
Public Comment
Mary Rosinski Stunned by the comments made by Mayor Hagerty. She said 80% of
voters wanted the Harley Clarke mansion to be a space where the
community could gather. Wants a collaborative effort between the
City Council and the community to be made to discuss the mansion.
Watch
Neil Gambow Asked City Council members to vote in favor of providing funding for
a Career Partnership Manager.
Watch
Jennifer Shadur Thanked City Council for their commitment on listening to other
options on preserving the Harley Clarke mansion. She is looking
forward to working with city staff to find a sustainable solution for the
mansion.
Watch
Dan Coyne Invited Evanston voters to attend candidate forums for the upcoming
school board election.
Watch
Pablo Castillo Read a letter by Pete Davis, the Assistant Superintendent of
Curriculum and Instruction. In the letter, Mr. Davis said providing
funding for a Career Partnership Manager is important to help
Watch
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establish relationships between students, parents and employers
here in Evanston. This position is critical in obtaining resources for
young adults in Evanston who are looking for a better career paths.
James Angleman Supported giving a 2 year lease agreement for a music studio at
Gibbs-Morrison Cultural Center
Watch
Karen Tollenaar
Demorest
Wanted to encourage City Council members to support funding for a
Career Partnership Manager. Said it represents a stronger
partnership between Youth Job Center, the Mayor’s Employer
Advisory Council and Evanston Township High School. This role will
focus on helping ETHS students and graduates up till the age of 25 to
help their career choices based on their individual needs. It will also
offer support when they need it and working with employers about
hiring practices.
Watch
Brian Brown Encouraged City Council to consider funding the Career Partnership
Manager position. This will give students an additional source of
assistance both at a local and national level.
Watch
Kevin Brown Community Services Manager for the Parks & Recs. Department
asked City Council to support the career partnership position. Said
the position will help tackle workforce development and community
concerns pertaining to the youth in Evanston.
Watch
Darlene Cannon Invited City Council members to attend the Harley Clarke community
meeting on April 4, 2019, in the Parasol Room from 6:30-8:30
Watch
Misty Witenberg Expressed her concerns over the city’s compliance to FOIA law. Said
the Law Department is wrongly withholding records for the City Clerk,
who is the designated FOIA officer.
Watch
Doreen Price Read a letter in which she encourages the youth and young adults in
Evanston to pursue careers that can help grow the city of Evanston
and help create a more inclusive area to live for people of all
backgrounds.
Watch
Bennett Johnson Agreed with a few points made by Mayor Hagerty on the preservation
of the Harley Clarke mansion. One weakness he pointed out was the
year and a half timelin being proposed in order to get the community
involved. He said there are already several groups in the community
that are heavily involved. Said that the purpose of these discussions
are to preserve a piece of the community.
Watch
Bob Cruz Invited City Council and staff to participate in the upcoming Harley
Clarke community meeting. He believes this will help residents see
which staff members are interested in growing the discussion of
preserving the mansion.
Watch
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Albert Gibbs Read a letter which listed Evanston NorthShore NAACP as giving
their support to the Harley Clarke mansion community efforts. The
letter also shared support for equal access to the mansion for all
minorities. Wants development of the lakefront mansion to be a
priority to the City Council. Hopes future programs at the mansion will
consider minorities of different backgrounds for inclusion.
Watch
Pricilla Giles Stated that the Plan Committee had no reference about homes
between Wesley and Jackson on Emerson St. being already sold and
the future homes not becoming affordable for any residents currently
living in the area.
Watch
Madelyn Ducree Shared her views on sanctuary cities and Evanston being named a
sanctuary city. Believes City Council members didn’t have to single
out the undocumented people. Blames elected officials for profiling
and stop-and-frisk in the city.
Watch
Special Order of Business
(SP1) Harley Clarke Mansion
At the Special City Council meeting of February 4, 2019, Alderman Wilson
requested City Council consideration of a proposal for the use of the Harley
Clarke Mansion. Staff requests City Council discuss the future of the Harley
Clarke Mansion at the March 11, 2019 meeting, and provide staff with
direction.
Motion for staff to prepare RFP similar to the previous RFP where the
City maintains ownership of the land, with a 9 month timeframe where
the recipient is not required to be a not-for-profit. Additionally, the
review/evaluation committee should include members of the public,
and the proposal can include uses for the main house, coach house
or both.
Passed 5-4 Ald. Simmons, Rainey, Fiske and Braithwaite voted “No”
For Discussion
Will return on April 15, 2019
Motion: Ald.
Wilson
Watch
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Consent Agenda
(M1) Approval of the Minutes of the Regular City Council Meetings of
February 25, 2019 and March 2, 2019.
For Action
Approved on Consent Agenda
Motion: Ald.
Suffredin
Watch
(A1) Payroll – February 4, 2019 through February 17, 2019 $3,122,700.75
(A2) Bills List – March 12, 2019 $ 3,030,105.51
Credit Card Activity (not including Amazon purchases) -
Period Ending January 26, 2019 $ 153,068.53
For Action
Approved on Consent Agenda
(A3) Amazon Credit Card Activity –Ending January 26, 2019 $ 5,574.50
For Action
Passed 8-0-1 Ald. Suffredin abstained
Watch
(A4) Contract with Chicagoland Paving for Lovelace Park – Tennis
Court Rehabilitation
City Council authorized the City Manager to execute a contract for the
Lovelace Park – Tennis Court Rehabilitation with Chicagoland Paving (225
Telser Rd., Lake Zurich, IL 60047) in the amount of $124,000.00. This
contract is part of a bid advertised by the Municipal Partnering Initiative
(MPI). Funding will be provided from the CIP Fund 2019 General
Obligation Bonds (Account 415.40.4119.65515 – 518006), which has a
budget allocation of $250,000, all of which is remaining.
For Action
Approved on Consent Agenda
(A5) Contract with Landscape Concepts Management, Inc., for Green
Bay Road Landscape Maintenance
City Council authorized the City Manager to execute a contract for the
2019 Green Bay Road Landscape Maintenance contract to the low bidder,
Landscape Concepts Management, Inc., (31745 Alleghany Rd.,
Grayslake, IL, 60030) in the amount of $25,117.30. Funding for this project
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is included in the proposed FY 2019 General Fund budget (Account
100.40.4330.62195), which has a total allocation of $142,000.00.
For Action
Approved on Consent Agenda
(A6) Contract with Cleanslate Chicago, LLC, for 2019 Mowing
Services
City Council authorized the City Manager to execute a contract award for
the 2019 Mowing Services to the low bidder, Cleanslate Chicago, LLC
(1540 South Ashland, Chicago, IL), in the amount of $30,896.25. Funding
for this project is included in the proposed FY 2019 General Fund budget
(Account 100.40.4330.62195), which has a total allocation of $142,000.00.
For Action
Passed 9-0
Watch
(A7) Contract with Visu-Sewer of Illinois, LLC for the 2019 CIPP
Sewer Rehabilitation Contract A Project
City Council authorized the City Manager to execute a contract for the
2019 CIPP Sewer Rehabilitation Contract A (Bid No. 19-01) with
Visu-Sewer of Illinois, LLC (9014 S Thomas Avenue, Bridgeview, IL
60455) in the amount of $332,121.00. Funding for this project is from
Sewer Fund (Account No. 515.40.4535.62461–419004), which has an FY
2019 budget of $700,000 for this work, all of which is remaining.
For Action
Approved on Consent Agenda
(A8) Sole Source Purchase of Hot Mix Asphalt from Builders Asphalt
City Council authorized the City Manager to execute a oneyear single
source contract for the purchase of Hot Mix Asphalt with Builders Asphalt
(4413 Roosevelt Road Suite 108, Hillside, IL 60162) in the amount of
$48,700. Funding will be provided by three separate accounts, which are
detailed on the corresponding transmittal memorandum.
For Action
Approved on Consent Agenda
(A9) Sole Source Contract for Purchase of Concrete and Flowable Fill
with Ozinga Ready Mix Inc.
City Council authorized the City Manager to execute a one year single
source contract for the purchase of concrete and flowable fill with Ozinga
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Ready Mix Concrete Inc. (2222 South Lumber Street, Chicago, IL) in the
amount of $45,000. Funding will be provided by three separate accounts,
which are detailed on the corresponding transmittal memorandum.
For Action
Approved on Consent Agenda
(A10) Purchase/Lease of City Vehicles
City Council approved the purchase of eight (8) vehicles for operations in
the Public Works Agency and Administrative Services Department and the
lease of four (4) vehicles for operations in the Administrative Services
Department. The following vehicles will be purchased: two (2) 2019 Ford
Pickups from Currie Motors Fleet (10125 W. Laraway, Frankfort, IL 60423)
in the amount of $81,384.00; one (1) John Deere Tractor from Buck Bros.,
Inc. (29626 N. Highway 12, Wauconda, IL 60084 in the amount of
$47,703.03; two (2) Vermeer Chippers from Vermeer-Illinois, Inc. (2801
Beverly Drive, Aurora, IL 60504) in the amount of $154,480.00; one (1)
Falcon Asphalt Recycler/Hot Box from Midwest Paving Equipment, Inc.
(575 DuPage Blvd., Suite 2387, Glen Ellyn, IL 60137) in the amount of
$40,473.00; one (1) Hamm Roller from Roland Machinery Co. (816 N.
Dirksen Parkway, Springfield, IL 62702 in the amount of $69,280.00; and
one (1) 2019 Ford Transit Connect Van from Kunes Country Ford of
Antioch (104 Route 173 W. Antioch, IL 60002) in the amount of
$21,707.00. The following vehicles will be leased to own: four (4) 2019
Nissan Rogue SUVs from Nissan Autobarn of Evanston (1012 Chicago
Ave, Evanston, IL 60202) in the amount of $107,091.36 (to be spread out
over 3 years). Funding will be from the Equipment Replacement Funds
(Account 601.19.7780.65550 and Account 601.19.7780.62402) and the
Parking Fund (Account 505.19.7005.65070). Further details can be found
on the corresponding transmittal memorandum.
For Action
Approved on Consent Agenda
(A11) Service Provider Agreement with YWCA Evanston/North Shore
Staff recommends
City Council authorized the City Manager to sign a six-month Service
Provider Agreement with the YWCA Evanston/North Shore (1215 Church
Street, Evanston, IL), which will cost $75,000. The service agreement will
supplement current victim services with training for law enforcement, 24
hour crisis intervention, and set aside 2 beds for a victim of Domestic
violence. Funds will be provided from the Health and Human
Services–Service Agreements Fund (Account 100.24.2445.62509), with a
YTD budget and balance of $75,000. The City Council previously
approved to fund two current full time victim advocate positions for six
months, and eliminates one vacant victim advocate position.
Watch
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For Action
Passed 7-2 Ald. Fiske and Fleming voted “No”
(A12) Sole Source Agreement with Robothink, LLC for Youth Classes
and Camps
City Council approved the sole source agreement with Robothink, LLC (37
Sherwood Ter., Suite 122, Lake Bluff, IL 60066) for instruction of youth
robotic and coding classes and camps. Instructional expenses are paid
from the Chandler-Newberger Fund (Account 100.30.3035.62505), which
has a $125,900 budgeted allocation. Compensation for the vendor is
based on the following amount of revenue collected. For 2019, staff is
projecting $29,000 in revenues and $22,000 in expenses.
For Action
Approved on Consent Agenda
(A13) 2019 Non-Park Special Events
City Council approved the 2019 non-park special events, contingent upon
compliance of all requirements as set forth by the Special Event Policy &
Guidelines. Costs for city services provided for events require a 100%
reimbursement from the sponsoring organization or event coordinator.
These fees are waived for City events and City co-sponsored Events.
For Action
Approved on Consent Agenda
(A14) Resolution 22-R-19, Nine Month Lease for Studio 109 at Noyes
Cultural Arts Center
City Council approved Resolution 22-R-19 authorizing the City Manager to
enter into an agreement for a nine (9) month lease term with new tenants
and Evanston residents, Jane Rickard and Rimma Mitchell, to lease studio
109 at the Noyes Cultural Arts Center.
For Action
Approved on Consent Agenda
(A15) Resolution 23-R-19, Nine Month Lease for Studio B12 at the
Noyes Cultural Arts Center
City Council approved Resolution 23-R-19 authorizing the City Manager to
enter into an agreement for a nine (9) month lease term with new tenant
and Evanston resident Tina Rohde, to lease vacant studio B12 at the
Noyes Cultural Arts Center.
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For Action
Approved on Consent Agenda
(A16) Resolution 17-R-19, One-Year Lease Agreement for Office
Space at the Lorraine H. Morton Civic Center
City Council adopted Resolution 17-R-19 authorizing the City Manager to
negotiate the lease of office space with Mental Health America of the
North Shore (MHA) at the rate of $142.50 per month for 12 months
beginning April 2, 2019 for 142.5 square feet of space on the ground floor
of the Lorraine H. Morton Civic Center, Suite G204.
For Action
Approved on Consent Agenda
(A17) Resolution 24-R-19, One-Year Lease Agreement for the
Apartment located at 1223 Simpson Street
City Council adopted Resolution 24-R-19, authorizing the City Manager to
execute a lease between the City of Evanston and Diane Kerston and
Omar Lockhart for 12 months beginning May 1, 2019 through April 30,
2019 for the apartment located at 1223 Simpson Street. The monthly rent
will be $1,500 per month.
For Action
Approved on Consent Agenda
(A18) Resolution 18-R-19, Loan Agreement with Police Chief,
Demitrous Cook
City Council adopted Resolution 18-R-19 approving a loan to Police Chief,
Demitrous Cook. Funding will be from the General Fund (Account
100.12230). As this is a loan, the expense is being booked to a receivable
account and the money will be repaid into the same account upon his
departure.
For Action
Approved on Consent Agenda
(A19) Ordinance 19-O-19, Sale of Surplus Property Fleet Vehicles
City Council adopted Ordinance 19-O-19, directing the City Manager to
offer the sale of vehicles owned by the City through public auction at the
Northwest Municipal Vehicle Auction being sponsored by America’s Auto
Auctions on Tuesday, March 26, 2019 or any other subsequent America’s
Online Auction. These vehicles have been determined to be surplus as a
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result of new vehicle replacements being placed into service or vehicles
that had to be taken out of service for safety reasons with the intention of
eventual replacement.
For Introduction
Approved on Consent Agenda
(A20) Grant Agreement with Youth Job Center to Provide Funding for
a Career Partnership Manager
City Council authorized the City Manager to sign a grant agreement with
the Youth Job Center to provide funding in the amount of $90,000 to help
cover the costs of a Career Partnership Manager. The position will help
facilitate the partnership between the Youth Job Center, the Mayor’s
Employer Advisory Council, Evanston Township High School and other
community partners who are dedicated to supporting youth and young
adults. Funding will be from the Good Neighbor Fund – Other Program
Costs (Account 180.99.1800.62490), with FY18 budget of $370,000.
For Action
Passed 5-4 Ald.Suffredin, Simmons, Fleming, and Fiske voted “No”
Watch
(A21) Ordinance 6-O-19, Sale Contract for City Owned Real Property
Located at 1729 Dodge Avenue to Evanston Township High School
District No. 202
City Council approved Ordinance 6-O-19 authorizing the City Manager to
execute a sale contract for City-owned real property located at 1729
Dodge Avenue to Evanston Township High School District No. 202 for
affordable housing. A two-thirds majority is required for adoption of this
ordinance.
For Action
Approved on Consent Agenda
(A22) Ordinance 15-O-19, Amending Portions of City Code Title 7,
“Public Ways,” Chapter 8 “Trees and Shrubs”
City Council adopted Ordinance 15-O-19, which will amend portions of
City Code Title 7, “Public Ways” Chapter 8, “Trees and Shrubs” to correct
staff title updates and clarifying public parkway allowed plantings.
Motion to amended Section 7-8-1-1 to include bike lanes.
For Action
Passed 9-0
Motion: Ald.
Fleming
Watch
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(P1) Ordinance 21-O-19, Granting a Special Use to Expand a Craft
Alcohol Production Facility, Sketchbook Brewing Co., at 821-823
Chicago Ave.
City Council adopted Ordinance 21-O-19 granting special use approval to
expand a Craft Alcohol Production Facility, Sketchbook Brewing Co., at
821-823 Chicago Ave. in the C1a Commercial Mixed-Use District. The
applicant has complied with all zoning requirements and meets all of the
standards for a special use for this district.
For Introduction and Action
Approved on Consent Agenda
Watch
(P2) Ordinance 22-O-19, Special Use Permit for a Planned
Development at 910- 938 Custer Avenue and Amending Zoning Map
City Council adopted Ordinance 22-O-19 for approval of a Map
Amendment to Rezone from the MUE Transitional
Manufacturing-Employment District to the MXE Mixed-Use Employment
District and a Special Use for a Planned Development for 40 single family
attached townhomes in five standalone buildings that feature interior
courtyards, two-car attached garages per dwelling unit, and building height
of four stories. The proposal includes six Site Development Allowances.
For Introduction
Approved on Consent Agenda
(O1) Resolution 15-R-19, Designating the Portion of Church Street
between Hartrey Avenue and Grey Avenue with the Honorary Street
Name Sign, “Tina Lifford Way”
City Council adopted Resolution 15-R-19, naming the portion of Church
Street between Hartrey Avenue and Grey Avenue with the Honorary
Street Name Sign, “Tina Lifford Way.” Three street signs are made for the
honoree at a total cost of $200. One sign is installed at each end of the
designated one block area and the third sign is given to the honoree.
Funds for these honorary street name signs will come from the Traffic
Operations' Materials Fund (Account 100.40.4520.65115), which has a
budget of $58,000 and a YTD balance of $55,000.
For Action
Approved on Consent Agenda
Motion: Ald.
Fleming
Watch
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(O2) Resolution 16-R-19, Twenty-Four Month Lease for Music Studio
Space at Gibbs-Morrison Cultural Center
City Council adopted Resolution 16-R-19 authorizing the City Manager to
enter into an agreement for twenty-four (24) month lease terms with
Avengerz Music Group LLC for music studio space at Gibbs-Morrison
Cultural Center.
For Action
Passed 8-0-1 Ald. Rue Simmons abstained
Watch
(O3) Applications for the Evanston Great Merchants Grant Program
City Council approved to provide financial assistance through the Great
Merchants Grant Program, totaling $51,443, to the following Evanston
business districts and affinity groups: Central Street Business Association
– $10,000; West End Business Association – $7,624; Howard Street
Business Association – $6,900; West Village Business Association –
$5,520; Hill Arts Business District – $3,675; Central Evanston Business
Association – $5,224; Foster/Maple Business District – $10,000; and Black
Business Consortium Evanston North Shore – $2,500. Economic
Development staff and the Economic Development Committee also
recommend approval to execute a contract with Herrera Landscape Snow
Removal (8836 Lincolnwood Dr., Evanston, IL 60203) for the amount of
$31, 600 to deliver landscaping services to the business districts. Staff
recommends utilizing the Business District Improvement Program
(Account 100.15.5300.62662), which has a budget of $150,000.
For Action
Approved on Consent Agenda
(O4) Entrepreneurship Support Program Application
City Council approved financial assistance through the Entrepreneurship
Support Program totaling $2,500 to Nelson Career Curators. The
Economic Development Business District Improvement Program (Account
100.15.5300.62662). The approved 2019 Fiscal Year Budget allocated
$150,000 to this account.
For Action
Approved on Consent Agenda
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(O5) Evanston Development Cooperative Request for Financial
Assistance
City Council approved $60,000 in Community Development Block Grant
(CDBG) funding to the Evanston Development Cooperative. Funding
source is from CDBG 215.21.5260.63035, Direct Financial Assistance to
Businesses. The City has $60,000 allocated for Economic Development
activities in its draft 2019 Action Plan, comprising $10,000 in unexpended
funding from CDBG Program Year 2015 and $50,000 allocated in 2018.
For Action
Approved on Consent Agenda
Call of the Wards
Ward
1:
No Report Watch
Ward
2:
Ward meeting on Thursday, March 14 at 7 p.m. at District 65. Black Business
Consortium of Evanston/Northshore will host their 4th annual tour of black
Evanston businesses on March 20, 2019.
Watch
Ward
3:
No Report Watch
Ward
4:
No Report Watch
Ward
5:
City Manager Bobkowicz on behalf of Ald. Rue Simmons informed residents about
the upcoming ward meeting on March 13 at 7 p.m. at the Civic Center.
Watch
Ward
6:
Encouraged residents to visit 2600 Crawford Ave to view the Hotdog Island display Watch
Ward
7:
No Report Watch
Ward
8:
5th Anniversary of Peckish Pig. Meeting on March 13 for residents on the waiting
list for Lot 18
Watch
Ward
9:
Expressed her condolences to the family of the young man killed in Evanston.
Thanked the police for their response of the case.
Watch
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Adjournment
Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote
the meeting was adjourned. Ald. Wilson led City Council into Executive Session. A roll call vote
was taken and by a unanimous vote (9-0) City Council recessed into Executive Session.
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REGULAR CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, March 18th, 2019
Present:
Alderman Fiske Alderman Revelle
Alderman Braithwaite Alderman Rainey
Alderman Wynne Alderman Fleming
Alderman Wilson Alderman Suffredin
Alderman Rue Simmons (9)
Absent:
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk 24 of 611
Mayor’s Public Announcements
Mayor Hagerty congratulated ETHS boys and girls basketball team for winning their
respective conference title. The boys basketball team placed 2nd in the State. Talked about
the success of this year's Mayor Summer Youth program, which had over 84 employers
signed up and over 500 students that attended.
Mayor Hagerty had two Proclamations:
●Evanston North Shore Bird Club - 100th Anniversary
●National Public Health Week, April 1 – 7
Watch
City Manager’s Public Announcements
City Manager Wally Bobkiewicz had no announcements Watch
City Clerk’s Communications
City Clerk Reid announced the start of Early Voting. Early Voting will take place from
March 18 - April 1 at 2100 Ridge Ave. in Room G300.
Watch
Public Comment
Marcia Kuhr Spoke about the Proposed office building development at 1714-1720
Chicago Ave.
Watch
Carl Klein Opposed the development at 1714-1720 Chicago Avenue. Watch
Michelle Sweeney Opposed the parking lot development which will have a profound
impact on the surrounding businesses and living spaces.
Watch
Melanie Cody Read a letter from the Evanston Index of 1910 Watch
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Austin R Sherer Opposed the development at 1714 Chicago Ave. Said the proposal
lacks public benefits and subjects the city to significant liability.
Watch
Mike Vasilko Asked City Council members to hold ward meetings for the Robert
Crown Center. Believes some Alderman should recuse themselves
from voting on Robert Crown Center because of the personal
interests.
Watch
Dan Coyne Invited the community to attend the League of Women Voters forum
at ETHS for the candidates running for the school board.
Watch
Bruce Enenbach Shared his opposition to the Robert Crown Center. Watch
Glen Madeja Executive Director for the Frances Willard House Museum, which
raised $500,000.00 to invest in the museum. The WCTU will be
taking a vote in September on giving the property to the Center of
Women's History and Leadership. The facility will be rented to women
business and make it a women's entrepreneurial business site. Their
mission is to inspire all women in their leadership roles.
Watch
James Angleman Wanted City Council to purchase the ice resurfacing material for the
Robert Crown Center.
Watch
Bryan Whiting Wanted City Council to find a solution that would all developers to
create more office spaces around the proposed development at
Chicago Ave.
Watch
R Razz Jenkins Wanted to remind the audience of the upcoming election and the
candidates for the school board election.
Watch
Doreen Price Spoke about City Council Goals. Wants to see Ordinances and
procedures to align with City Councils Equity and Housing goals.
Watch
Misty Witenberg Asked City Council to consider the contingencies associated with the
funding for Robert Crown. Named a few organizations who listed
contingencies associated with their donations towards the Robert
Crown Center.
Watch
John Jarger Spoke about the proposed development project at 1714-1720
Chicago Avenue.
Watch
Don Flayton Opposed the 1714-1720 Chicago Avenue development because of
the lack of public parking available to the public.
Watch
Lori Osborne Asked City Council questions that would help them make a better
decision for the proposed development at Chicago Ave.
Watch
Mary Rosinski Wanted the public to receive a clear presentation of the Robert Watch
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Crown Center and the cost for Evanston taxpayers.
Sarah Schastok Spoke about the proposed development project at 1714-1720
Chicago Avenue.
Watch
Ray Friedman Because of the current fiscal deficit the city is facing, Mr. Friedman
would like the city to be more responsible with taxpayer money.
Watch
Evelyn McGowan Spoke about the proposed library parking lot development. Believes
there are better areas suited for this type of project that would help
conserve the landscape.
Watch
Kiera Kelly Stated that the current open parking lot at the library is the last
convenient place where residents can park and reach various places
within walking distance in downtown Evanston. Asked City Council to
reject the proposal for housing development.
Watch
Special Order of Business
(SP1) Robert Crown Community Center, Ice Complex and Library
Project Update
Staff will present City Council with an update on the Robert Crown
Community Center, Ice Complex and Library project.
For Action
Received and Placed on File
Watch
(SP2) Purchase of One Ice Resurfacer for Ice Rink Operations at the
Robert Crown Center from Frank J. Zamboni & Co., Inc.
City Council approved the purchase of one ice resurfacer, a 2019 Zamboni
552AC, for ice rink operations at the Robert Crown Center from Frank J.
Zamboni & Co., Inc. (15714 Colorado Avenue, Paramount, CA 9723) in the
amount of $143,425.50. Funding for the purchase will be from the
Equipment Replacement Fund (Account 601.19.7780.65550) in the amount
Motion: Ald.
Rainey
Watch
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of $143,425.50, which has a budgeted amount of $1,622,977.
For Action
Passed 9-0
(SP3) Ordinance 4-O-19, Map Amendment and Planned Development,
1714-1720 Chicago Avenue
The Plan Commission and staff recommend denial of Ordinance 4-O-19 for
approval of a Map Amendment from the R6 General Residential to the D3
Downtown Core Development District and a Planned Development for a
13-story office building with 112 on-site parking spaces. Passage of the
Map Amendment shall require a favorable vote of three-fourths (3/4) of all
the Aldermen per City Code 6-3-4-7 because a petition signed and
acknowledged by 30% of owners of property within 500-feet of the subject
property was submitted to the City. Revised plans include: approval to
construct a new eleven (11) story one hundred ten (110) foot eight (8) inch
tall office building, excluding 32 feet 6 inches of parking levels, consisting
of approximately 130,000 gross square feet of office space, with seventy
six (76) parking spaces.
For Action
Failed 5-4 Ald. Revelle, Wynne, Wilson and Suffredin voted “No”
Motion: Ald.
Fiske
Watch
(SP4) Resolution 26-R-19, Authorization of Third Amendment to the
Real Estate Sale Agreement to provide for a Right of Reverter
The City Council directed staff to negotiate a right of reverter to ensure that
the development is constructed with subject approved plan and enclosed
for adoption is Resolution 26-R-19, authorization of Third Amendment to
Real Estate Sale Contract. Additionally, Alderman Wilson requested
information from the Applicant during the February 25, 2019 Council
meeting. The request was for the applicant to provide ownership
information for the developer.
For Action
Item not voted on due to failure of SP3
(SP5) City Council Goals
Staff requests that City Council discuss implementation of 2019-2020 City
Council goals.
For Discussion
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Moved to a future meeting
(SP6) Ordinance 19-O-19, Sale of Surplus Property Fleet Vehicles
City Council adopted Ordinance 19-O-19, directing the City Manager to
offer the sale of vehicles owned by the City through public auction at the
Northwest Municipal Vehicle Auction being sponsored by America’s Auto
Auctions on Tuesday, March 26, 2019 or any other subsequent America’s
Online Auction. These vehicles have been determined to be surplus as a
result of new vehicle replacements being placed into service or vehicles
that had to be taken out of service for safety reasons with the intention of
eventual replacement.
For Action
Passed 8-0
Motion: Ald.
Wilson
Watch
(SP7) 2018 Consolidated Annual Performance and Evaluation Report
for the City’s Community Development Block Grant, HOME
Investment Partnerships, and Emergency Solutions Grant Programs
City Council approved the 2018 Consolidated Annual Performance and
Evaluation Report (CAPER). The CAPER is posted on the City website at
cityofevanston/caper The CAPER must be submitted to the Chicago Field
Office of the U.S. Department of Housing and Urban Development by
March 31, 2019.
For Action
Passed 8-0
Motion: Ald.
Braithwaite
Watch
(SP8) 2019 Special Events in City Parks
City Council approved the 2019 special events proposed in city parks,
contingent upon compliance of all requirements as set forth by the Special
Event Policy & Guidelines. This year’s calendar includes one new park
event (1 Million Steps for OCD Walk). Costs for city services provided for
events require a 100% reimbursement from the sponsoring organization or
event coordinator. These fees are waived for City events and City
co-sponsored Events.
For Action
Passed 8-0
Watch
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Call of the Wards
Ward
1:
No Report Watch
Ward
2:
Students 16 up are invited to a job fair at the Levy Senior Center on May 23 from
3-6 p.m. Lastly, thanked students and members of Council who supported the
Chessman Club.
Watch
Ward
3:
No Report Watch
Ward
4:
No Report Watch
Ward
5:
Encouraged everyone to attend the Evanston Property Tax Appeal Seminar on
March 21.
Watch
Ward
6:
Fritz Kaegi will headline the Three Crowns annual meeting on March 28 at 7 p.m.
Space is limited for the first 150 people.
Watch
Ward
7:
Invited the community to the American Legion building on Sunday, March 31 from
2-5 p.m. for a celebration.
Watch
Ward
8:
No Report Watch
Ward
9:
Encouraged residents to attend Evanston Property Tax Appeal Seminar on
Thursday, March 21, 2019 at 6:30 p.m. in Room 2800. Attended a memorial
service at Connection for the Homeless for those who passed away and asked
residents to be considerate of those less fortunate in the community. Recognized
ETHS student Quinn Hughes for his amazing performance during his debate
tournament.
Watch
Adjournment
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Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote
the meeting was adjourned.
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SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, April 1st, 2019
Present:
Alderman Fiske Alderman Revelle
Alderman Braithwaite Alderman Rainey
Alderman Wynne Alderman Fleming
Alderman Wilson Alderman Suffredin
(8)
Absent:
Alderman Rue Simmons (1)
Presiding: Mayor Pro tempore Don Wilson
Devon Reid
City Clerk 32 of 611
Mayor’s Public Announcements
Mayor Hagerty had no announcements. Watch
City Manager’s Public Announcements
City Manager Wally Bobkiewicz has no announcements. Watch
City Clerk’s Communications
City Clerk Reid gave an update to Early Voting in Evanston Watch
Public Comment
Mike Vasilko Spoke about the turf product being used for the Robert Crown
Center. Said the city needs to direct the contractor to hold the
purchase of the material because of the dangerous chemicals within
the material
Watch
Eric Paset Owner of Northshore Apartments and Condos who shared his
concerns over the new assessment value. In order for them to
recuperate lost revenue, they need to increase rent by 5-10 percent.
Said this increase in taxes will cause vacant properties to increase in
downtown Evanston.
Watch
Ray Friedman Wanted to know how the money tied in the municipal bonds affect
property taxes in Evanston. Said he has not received a response yet
from the city. Said he isn’t opposed to the development of projects in
Evanston, as long as there is money to fund the projects without
increasing property taxes.
Watch
Bennett Johnson Invited City Council members to the Harley Clarke Committee
meeting to listen to speakers on different perspective on how to raise
funds for the preservation of historical buildings.
Watch
Betty Esther Said the community needs ample time to speak with City Council
members about issues they care about. When City Council doesn’t
adhere to the recommendation of the various committees, the
residents should be given more opportunity to persuade City Council
Watch
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members on their votes.
Clare Kelly Said the city paid over $800,000 to hire a fundraiser to raise money
for the Robert Crown Center. Wanted to know the amount of money
was raised and where the money is located. To date she has not
received an answer and is asking the City Manager’s Office for a
response to her question.
Watch
Mary Rosinski Wanted complete financial disclosure and transparency for the
Robert Crow Center. Shared her concerns over the increasing
property taxes to pay off the debt in Evanston.
Watch
Dan Coyne Read a letter about his experience during a recent public comment
during the Ridgeville Park District Commissioner meeting. In the
letter, he reads about Ald. Rainey’s disperaging remarks towards
African-American residents saying “Any black person who wants a
port-a-pottys in their back yard is stupid” She went on to suggest
raising property taxes via referendum. When speaking about
Vice-President Rob Bady, Ald. Rainey went on to say “doesn’t wear
big boy pants in his hole as Vice President of the Board... he’s sat on
his big boy bottom for the past 6 years doing nothing”
Implored City Council to censor Ald. Rainey for her remarks and
hopes there can be better methods implemented to govern the city.
Watch
Doreen Price Complained about Executive Session items not being listed on the
agenda. Wants an independent officer for the Open Meetings Act.
Thanked Ald. Fiske for wanting procedures to be done more
effectively.
Watch
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Call of the Wards
Ward
1:
No Report Watch
Ward
2:
No Report Watch
Ward
3:
Office hours 7-10 a.m. on April 4. Watch
Ward
4:
Sub-committee meeting April 22 at 4:15 p.m. Watch
Ward
5:
No Report Watch
Ward
6:
No Report Watch
Ward
7:
No Report Watch
Ward
8:
Responded to remarks made by Dan Coyne Watch
Ward
9:
No Report Watch
Adjournment
Mayor Pro tempore Don Wilson called a voice vote to adjourn the City Council meeting, and by
unanimous vote the meeting was adjourned. Ald. Wilson led City Council into Executive
Session. A roll call vote was taken and by a unanimous vote (8-0) City Council recessed into
Executive Session
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SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, April 8th, 2019
Present:
Alderman Fiske Alderman Suffredin
Alderman Braithwaite Alderman Revelle
Alderman Wilson Alderman Rainey
Alderman Rue Simmons
(7)
Absent: Ald. Wynne
Ald. Fleming (2)
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk 36 of 611
Mayor’s Public Announcements
Mayor Hagerty read a few highlights from the 2018 Economic Development Report.
●National Fair Housing Month, April 2019
●National Volunteer Week, April 7-13, 2019
Watch
City Manager’s Public Announcements
City Manager Wally Bobkiewicz had two announcements:
●Property Tax Assessment Issues
●Recognition of Valli Produce for $250,000 Donation to Robert Crown
Watch
City Clerk’s Communications
City Clerk informed the public of a community event to help save Family Focus. It will take
place on Wednesday April 17, 2019 at 5 p.m. There will be a unity walk starting at Simpson &
Dodge, then proceeding to Church & Dodge. Afterwards people will grab ice-cream at CNW.
Clerk Reid gave a post election snapshot for the April 2, 2019 Consolidated Election.
Watch
Public Comment
Mike Vasilko Mr. Vasilko shared his public comment via phone. He began my
apologizing for the increasing tone between citizens and the city.
Residents are simply concerned because the raising debt is not
sustainable. Asked for the bond sale to be held or cancelled. Wanted
a meeting to be scheduled to discuss MOU’s (Memorandum of
Understanding) and Letters of Intent.
Watch
Darlene Cannon Wanted Northwestern and Beacon Academy to offer to pay the
second part of the bond installment for the Robert Crown Center.
Said the Poor People’s Campaign is about bringing moral renewal to
the country. It’s a campaign for economic and social justice. Asked
City Council to have a moral renewal and vote in the best interest of
the residents of Evanston, not just a few.
Watch
Trisha Connolly Asked all City Council to state if they have any financial interest with
any of the private entities who are preparing Letters of Intent for the
Watch
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Robert Crown Center. Said that any self interest should be disclosed
and acknowledged to the public. Asked any members having
interests in the Robert Crown Center to recuse themselves from any
matters pertaining to the facility. The Library and Community Center
are noble efforts, but the cost will be unsustainable.
Meg Welch Talked about the Poor People’s Campaign being a revival of Martin
Luther King's group to confront elected officials about the needs of
the poor. She is concerned of the bonds for the Robert Crown Center
will have an impact in the future.
Watch
Mary Rosinski Asked for full financial disclosure for the Robert Crown Center. She
has submitted several FOIA’s trying to get answers for the millions of
dollars being funneled to the Robert Crown Center. Said there was
no funding plan in any of the agenda packet for the Robert Crown
meetings. Said the only facility that came close in cost was the
Blackhawks hockey rink.
Watch
Lenny Lamkin Talked about the A&B General Obligation Bond Issues. Said the
Budget Director failed to answer questions of where the money to
pay the bond will arrive from, during the Robert Crown meeting.
Supports renovating the Robert Crown Center, but doesn’t believe it
should cost 53 million dollars.
Watch
Clare Kelly Wanted to know how much money the city's fundraiser raised. Said
that despite asking the question several times and submitting FOIA’s
she has not received an answer. Wants to know where the money is
located. She said last year on May 21, 2018 during City Council, the
City Manager and staff presented in the packet funding money that
had transpired in 2017. Stating the Friends of Robert Crown had
donated 2.5 million dollars. This information out to be false and no
money had been donated. Wants misrepresentation to stop and
transparency to happen regarding this expensive project.
Wanted to know how much money the city’s fundraiser raised. Said
that despite asking the question several times and submitting
Watch
Misty Witenberg Stated there was no consideration for public input for the Robert
Crown Center. The city issued 50 media releases, e-newsletters and
opt-in update emails. There was only 1 community meeting that
invited the general public. None of the media released gave residents
any notice on the two debt ceiling increase or the tax changes. The
projections given exclude 2016-17 bond debt and 2018-19 Series B
funding.
Watch
Betty Ester Talked about the A&B General Obligation Bond Issues. Watch
Harris Miller Shared his concerns over the increasing city debt and causing the Watch
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Robert Crown Center to increase to 80 million. Said it was
inappropriate for City Council to pass another bond sale. Wants
Friends of Robert Crown to keep their commitment of 17.5 million
rather than the already given 5 million. Evanston should aggressively
negotiate the Letters of Intent with private users to secure a large
investment while we eliminate 3.1 million in project cost
contingencies and 5.6 million in soft cost.
Carl Klein Talked about the most recent census data which states the median
home values have increased, while the median income has
decreased. Said 14% of Evanston households have a household
income of over $200,000.00, 36% have a household income under
$50,000.00. Close to 63.3% of owner occupied housing are worth
less than $500,000.00. 64% of Evanstonians live in multi-unit
buildings. Two census tracts located in downtown have a rental buren
of 50% which means that half of income goes to housing cost.
He understands that municipal bonds must be raised in order to fund
special projects, but the interest owed to lenders is paid by taxes
levied by the community benefiting from the project.
Watch
Tina Paden Invited City Council members to attend the 5th Ward meeting were
residents will be making a presentation regarding the removal of
housing near Emerson and Jackson St.
Developers are planning on tearing down the area around Emerson
and Jackson St. and this will leave the 5th Ward without affordable
housing. This will cause long-term residents to be driven out of their
homes.
Watch
Rose Johnson Has been working with a group to sustain services provided at Foster
school. Needs five million dollars to save the building.
Watch
Junad Rizki Believes there will be a 30-40% tax increase in Evanston. Named
Robert Crown, Fountain Square and Howard St. as some of the
project responsible for the unforeseen tax increases. Said the City
Council members will begin to issue excuses once the election
approaches.
Watch
Steven Vick Asked City Council members to sign a letter to Robyn Gables to
support a state capital budget funds for renovations towards Family
Focus. Wants the city to look at SDBG funding to be put towards
Family Focus. Asked the Mayor to form a leadership committee to
convene a group of constituents to solve the problems.
Watch
Raju Ghate Talked about the Robert Crown Center Watch
James Engleman Asked City Council to accept the agreement with Valli Produce for the
donation to the ew Robert Crown Community Center. Wanted a room
Watch
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to be named in their honor as well.
Ray Friedman Believes the purpose of the Robert Crown meetings are for residents
to have a discussion. Asked questions about the funds allocated for
the project. Had an issue with the TEFRA hearing of the bonds
because he believes nobody participated in the discussion
Watch
Priscilla Giles Said the West Side Master Plan created the destruction of the 5th
Ward and most recently the 1400 block of Emerson St., displacing
many low-income families.
Watch
Mark Daniel Representative of HPCW for a planned development. Said the project
is something staff worked hard over the past 2 years and is seeking
approval by City Council.
Watch
Diane Thodos Stated that most Evanston residents do not want to leave their homes
due to an unnecessary escalation of their taxes. Said Northwestern
only paid an endowment of one million dollars for purchase of skating
time at Robert Crown. Believes City Council members have ignored
their responsibility of listening to low-income residents.
Watch
Dino Robinson Spoke about Family Focus and it’s connection with partnership,
equity and engagement. Said it is a facility that tends to be ignored
which has established programs, partnerships and equity building
effort that benefits around 500 residents year round. It’s in need of
resources and at risk of being forgotten.
Watch
Rich Gallun President of Team Evanston: Evanston Soccer Association a not for
profit organization that helps 550 kids a year. Voiced his support of
adding 3 turf fields to the new Robert Crown facility. Said most
competitive soccer leagues are using turf field.
Watch
Pete Giangreco Board member of the Friends for Robert Crown Center who thanked
Valley Fresh Market for their pledge in donation of $250,000 which
brings the total in donations to 12.4 million. 5.4 million of that money
is cash on hand. Said if the city chose to delay the project, it would
add 4-5% cost annually. If the city delays the project, Friends of
Robert Crown will have to return most of the donations.
Watch
Doreen Price Read an email from Ald. Rue Simmons in which she explains her
vote for voting against Robert Crown. Said there needs to be data to
monitor the departure of low-income families from the city.
Watch
Albert Gibbs Is opposed to the A&B General Obligation Bond and believes there is
no consideration for the residents of the city. He then claimed Ald.
Rainey refered to African-Americans as “stupid”.
Watch
Stephanie Crewger Supported the remarks made by Albert Gibbs and believes there is Watch
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disrespect towards citizens during public comment. She supports a
new Robert Crown Center. Said the Village of Glenview passed a
$17,000,00.00 and received a bit which included further renovations
for the project for $1,000,000.00 under budget. Asked why there is a
huge difference in price for similar facilities in both municipalities.
Motion to Reconsider Development at 1714-1720 Chicago Ave
Motion to suspend the rules
Passed 6-1 Ald. Wilson voted “No”
For Action
Passed 6-1 Ald. Wilson voted “No”
Motion: Ald.
Suffredin
Motion: Ald.
Fiske
Watch
Consent Agenda
(M1) Approval of Minutes of the Regular City Council Meetings of March
18, 2019 and April 1, 2019.
For Action
Item held until next meeting
Motion: Ald.
Suffredin
Watch
(A1) Payroll – February 18, 2019 through March 3, 2019 $2,726,667.51
Payroll – March 4, 2019 through March 17, 2019 $2,716,547.89
For Action
Approved on Consent Agenda
(A2) Bills List – April 9, 2019 $8,151,610.90
Credit Card Activity (not including Amazon purchases) -
Period Ending February 26, 2019 $189,370.79
For Action
Approved on Consent Agenda
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(A3) Amazon Credit Card Activity – Ending February 26, 2019
$6,998.09
For Action
Passed 6-0-1 Ald.Suffredin abstained
Watch
(A4) Contract with Chicagoland Paving, Inc. for the 2019 Parking Lot
Improvements Projects at 717 Howard Street and Parking Lot #51 –
Tallmadge Park
City Council authorized the City Manager to execute a contract for the
2019 Parking Lot Improvements Project (Bid No. 19-07) with Chicagoland
Paving, Inc. (225 Telser Rd., Lake Zurich, IL 60047) in the amount of
$422,500.00. Funding will be provided from the Parking Fund in the
amount of $410,500.00 and the Sewer Fund in the amount of $12,000.00.
If funding becomes available in the Howard-Ridge TIF at a later date,
$180,500 will be reimbursed to the Parking Fund. A detailed summary of
the funding can be found in the corresponding transmittal memorandum.
For Action
Approved 6-1 Ald.Suffredin voted “No”
Watch
(A5) Contract with Hecker and Company, Inc. for Emerson Street
Traffic Signals Project
City Council authorized the City Manager to execute a contract for the
Emerson Street Traffic Signals Project (Bid No. 19-04) with Hecker and
Company, Inc. (250 Industrial Lane, Wheeling, IL 60090) in the amount of
$968,928.90. Funding will be provided from the CIP Fund 2019 General
Obligation Bonds in the amount of $948,928.90 and from fees from the
public benefit for the Planned Unit Development located at 831 Emerson
Street in the amount of $20,000. A detailed summary of the funding can be
found in the corresponding transmittal memorandum.
For Action
Approved on Consent Agenda
(A6) Contract with Terra for Emerson Street Traffic Signal –
Construction Engineering
City Council authorized the City Manager to execute an amendment to the
existing agreement with Terra Engineering, Ltd. (225 West Ohio Street,
4th Floor Chicago, IL 60654) in the not-to-exceed amount of $103,778.00
to provide the Phase III construction services for the Emerson Street
Traffic Signal Modernization Project. Funding will be provided from the CIP
Fund 2019 General Obligation Bonds in the amount of $39,778.00 and
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from fees from the public benefit for the Planned Unit Development
located at 1890 Maple Avenue in the amount of $64,000. A detailed
summary of the funding can be found on the corresponding transmittal
memorandum.
For Action
Approved on Consent Agenda
(A7) Contract with Landmark Contractors, Inc. for the Main Street
Corridor Improvement Project
City Council authorized the City Manager to execute a contract for the
Main Street Corridor Improvement Project (Bid No. 19-05) with Landmark
Contractors, Inc. (11916 W. Main St., Huntley, IL 60142) in the amount of
$2,062,822.08. Funding will be provided from the CIP Fund 2018 General
Obligation Bonds in the amount of $900,000; the 2019 General Obligation
Bonds in the amount of $1,062,822.08 and the Sewer Fund in the amount
of $100,000. A detailed summary of the funding can be found in the
corresponding transmittal memorandum.
For Action
Approved on Consent Agenda
(A8) Contract with Stanley Consultants, Inc. for Phase III
Construction Services for the Main Street Corridor Improvement
Project
City Council authorized the City Manager to execute an amendment to the
agreement with Stanley Consultants, Inc. (8501 W. Higgins Road, Suite
730, Chicago IL 60631) in the not-to-exceed amount of $269,282.00 to
provide the Phase III construction services for the Main Street Corridor
Improvement Project. Funding will be provided from the CIP Fund 2018
General Obligation Bonds in the amount of $34,000 and the 2019 General
Obligation Bonds in the amount of $235,282. A detailed summary of the
funding can be found in the corresponding transmittal memorandum.
For Action
Approved on Consent Agenda
(A9) Contract with J. A. Johnson Paving Company for Pavement
Patching
City Council authorized the City Manager to execute a one year single
source contract for pavement patching with J. A. Johnson Paving
Company (1025 E. Addison Ct., Arlington Heights, Illinois) in the amount
of $650,000. Funding will be from the Capital Improvement Fund 2019
General Obligation Bonds (Account 415.40.4119.65515 – 419009).
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$600,000 is allocated for pavement patching in this account. The
additional $50,000 funding is available due to a reduced scope of work for
pavement rejuvenation which is budgeted at $100,000. Based on field
inspections only $50,000 will be needed for this work in 2019.
For Action
Approved on Consent Agenda
(A10) Contract with G & L Contractors for 2019 Debris Hauling
City Council authorized the City Manager to execute a oneyear contract
for debris hauling with G & L Contractors (7401 N St. Louis Ave Skokie, IL)
in the amount of $70,000. This contract award is part of a bid let by the
Municipal Partnering Initiative (MPI). Funding for this purchase will be
provided by three separate funds (Water, Sewer, and General Funds) as
shown in the corresponding transmittal memorandum.
For Action
Approved on Consent Agenda
(A11) Contract with G & L Contractors for Purchase of Granular
Materials
City Council authorized the City Manager to execute a oneyear contract
for the purchase of Granular Materials with G & L Contractors (7401 N. St.
Louis Ave, Skokie, IL) in the amount of $28,200. This contract award is
part of a bid let by the Municipal Partnering Initiative (MPI). Purchase of
materials under this contract will be funded as follows: $14,100 from the
Water Fund (Account 510.40.4540.65055), with a YTD balance of
$140,400, and $14,100 from the Sewer Fund (Account
515.40.4530.65055) with a YTD balance of $33,400.
For Action
Approved on Consent Agenda
(A12) Contract with Patriot Pavement Maintenance for Crack Sealing
Services
City Council authorized the City Manager to execute a one-year contract
for crack sealing services with Patriot Pavement Maintenance (825 Segers
Rd., Des Plaines, IL 60016), in the amount of $80,000. This contract
award is part of a bid let by the Municipal Partnering Initiative. Funding for
this work will come from the General Fund (Account 100.40.4510.62509),
with a budget of $80,000. The account has a remaining balance of
$80,000.
For Action
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Approved on Consent Agenda
(A13) Contract with Precision Pavement Markings, Inc. for Pavement
Markings
City Council authorized the City Manager to execute a one-year contract
for pavement markings with Precision Pavement Markings, Inc. (P.O. Box
705 Elgin IL 60123) in the amount of $110,000. This contract is part of a
bid let by the Municipal Partnering Initiative (MPI). Funding for this work
will come from the Capital Improvement Fund (Account
415.40.4119.65515-419019), with a budget of $210,000, all of which is
remaining.
For Action
Approved on Consent Agenda
(A14) Contract with Herrera Landscape and Snow Removal, Inc., for
the 2019 Streetscape and Rain Garden Landscape Maintenance
City Council authorized the City Manager to execute a contract award for
the 2019 Streetscape and Rain Garden Landscape Maintenance and plant
replacements to the low bidder, Herrera Landscape and Snow Removal,
Inc., Evanston, IL, in the amount of $56,920.00.
For Action
Approved on Consent Agenda
(A15) 2019 Lakefront Concession Contract Renewal with Krave
Concession LLC
City Council authorized the City Manager to execute a one year contract
renewal between the City of Evanston and Krave Concession LLC for the
Arrington Lagoon and Clark Street food & drink stand and the lakefront
mobile concessions (Lighthouse, Clark St., Greenwood St., South Blvd.
and Lee Street) for the 2019 season. Krave Concession LLC is owned by
Brian Fogle, 5313 West 123rd Place, Alsip, Illinois 60803.
For Action
Approved on Consent Agenda
(A16) Agreement with Evanston Township High School to Supply
Lunches for the 2019 Summer Food Program
City Council authorized the City Manager to execute an agreement with
Evanston Township High School (1600 Dodge Ave, Evanston, IL 60201)
to provide lunch meals for the 2019 Summer Food Program in the not-to
exceed amount of $3.25 per meal and $3.50 for special diet meals. This is
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a reimbursement program in which the total amount of reimbursement the
City will receive is solely dependent upon the number of meals served.
Funding for this program is budgeted in business unit 100.30.3050 in
various line items.
For Action
Approved on Consent Agenda
(A17) Contract with Elevator Inspection Service Co. Inc. for City of
EvanstonElevator Inspection Program
City Council authorized the City Manager to enter into an agreement with
Elevator Inspection Service Co, Inc. (EIS) (745 McClintock Drive, Suite
235, Burr Ridge, IL 60527) for elevator and inspection services from June
1, 2019 – May 31, 2021 with three one-year options to renew. EIS has
reiterated their commitment to provide quality services in a timely,
well-qualified and resourceful manner. Funding will be from the Building
Inspections Service– Elevator Contract Costs (Account No.
100.21.2126.62425) with a FY 19 budget of $4,500.
For Action
Approved on Consent Agenda
(A18) Purchase of Four (4) Vehicles for Operations in the City of
Evanston’s Public Works Agency and Police Department
City Council approved the purchase of four (4) vehicles for operations in
the Public Works Agency and the Police Department. The following
vehicles will be purchased: one (1) 2019 Ford Pickup with Service Body
from Currie Motors Fleet (10125 W. Laraway, Frankfort, IL 60423) in the
amount of $42,548.00; one (1) 2019 Peterbilt Dump Truck from in the
amount of $208,888.00 and one (1) 2019 Peterbilt 11 Yd. Refuse Truck in
the amount of $147,831.00 from JX Peterbilt (42400 Old Highway 41,
Wadsworth, IL 60083); and one (1) BMW Motorcycle from Schlossmann
Motorcycles of Milwaukee (12011 W. Silver Spring Drive, Milwaukee, WI
53225) in the amount of $32,613.50. Funding for the purchase of these
four vehicles will be from the Equipment Replacement Fund (Account
601.19.7780.65550) in the amount of $431,880.50, which has a budgeted
amount of $1,622,977.
For Action
Approved on Consent Agenda
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(A19) Collective Bargaining Agreement – International Association of
Fire Fighters Local 742
City Council authorized the City Manager to execute a collective
bargaining agreement with the International Association of Fire Fighters
Local 742, effective January 1, 2019 through December 31, 2022.
For Action
Approved on Consent Agenda
(A20) Great Merchant Grant Program – Hill Arts Business
Association
City Council approved to provide financial assistance through the Great
Merchants Grant Program to the Hill Arts Business Association (Hill Arts)
for an amount not to exceed $6,325.00. Staff recommends utilizing the
Economic Development Business District Improvement Program (Account
100.21.5300.65522). The approved 2019 Fiscal Year Budget allocated
$150,000 to this account. To date, $10,841.89 has been spent from this
account, leaving $139,158.11 available for expenditure.
For Action
Approved on Consent Agenda
(A21) Resolution 21-R-19, Authorizing the City Manager to Negotiate
and Execute an Easement Agreement with Evanston Custer LLC
City Council adopted Resolution 21-R-19 for an Easement Agreement to
increase the usable width of the north-south and east-west alleys that abut
the side and rear of 910-938 Custer Ave. to a total width of 20’. This
Resolution is in conjunction with Ord. 22-O-19 for a Map Amendment to
Rezone from MUE Transitional Manufacturing-Employment District to
MXE Mixed-Use Employment District and a Special Use for a Planned
Development for 40 single family attached townhomes, which was
introduced at City Council on March 11, 2019.
For Action
Passed 6-1 Ald. Fiske voted “No”
Watch
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(A22) Resolution 25-R-19, Approving the Settlement and Release of
all Claims in Paul Caldwell v. City of Evanston, et al.
City Council adopted Resolution 25-R-19 authorizing the City of Evanston
to issue a settlement payment pursuant to a settlement agreement and
release in Paul Caldwell v. City of Evanston, et al. (Case No.
2017-L-3216).
For Action
Approved on Consent Agenda
(A23) Resolution 20-R-19, Memorandum of Understanding with
Friends of Robert Crown
City Council adopted Resolution 20-R-19 authorizing the City Manager to
execute a ten year Memorandum of Understanding (MOU) with the
Friends of the Robert Crown Center (FRCC). The MOU memorializes the
relationship between the City of Evanston and the volunteer-led
fundraising entity and details how the funds raised by FRCC are applied to
the Robert Crown Community Center Project construction and debt
service.
For Action
Approved on Consent Agenda
(A24) Resolution 27-R-19, Authorizing the City Manager to Execute a
Gift Agreement with Wintrust Bank for a Donation to the New Robert
Crown Community Center
City Council adopted Resolution 27-R-19 authorizing the City Manager to
execute a naming rights gift agreement with Wintrust Bank (70 W.
Madison St., Chicago IL 60602) for a field and a multi-purpose room at the
new Robert Crown Community Center.
For Action
Approved on Consent Agenda
(A25) Resolution 31-R-19, Execute a Gift Agreement with Valli
Produce for the Donation to the New Robert Crown Community
Center
City Council adopted Resolution 31-R-19 authorizing the City Manager to
execute a Gift Agreement with Valli Produce (1910 Dempster St, Evanston
IL 60202) for naming rights to the lobby of the new Robert Crown
Community Center.
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For Action
Approved on Consent Agenda
(A26) Resolution 35-R-19, Amending the City of Evanston Budget
Policy
City Council approved Resolution 35-R-19, increasing the current debt
limit from $150,000,000 to $160,000,000 to cover the proposed 2019 A&B
bond issues and any unexpected changes. As discussed in the
corresponding transmittal memorandum, unabated debt is estimated to be
slightly over $150,000,000 at the end of 2019 including the proposed 2019
issues.
For Action
Motion made and approved in APW committee to amend to
$152,000,000.
Passed 6-1 Ald. Rue-Simmons voted “No”
Watch
(A27) Ordinance 27-O-19 Authorizing 2019 A&B General Obligation
Bond Issues
City Council introduced Ordinance 27-O-19 providing for the issuance of
one or more series of not to exceed $18,000,000 General Obligation
Corporate Purpose Bonds, Series 2019A, to finance the construction and
equipment of a new Robert Crown Community Center, Ice Complex and
Library Center and one or more series of not to exceed $18,000,000
General Obligation Corporate Purpose Bonds, Series 2019B, for capital
improvements, of the City of Evanston, Cook County, Illinois, authorizing
the execution of one or more bond orders in connection therewith,
providing for the levy and collection of a direct annual tax for the payment
of the principal of and interest on said bonds, and authorizing and directing
the sale of said bonds at public competitive sale. The ordinance will be
adopted and signed at the City Council meeting on April 22, 2019. The
final terms of the bonds will be approved by the Designated Officers under
the ordinance after the bond sale, which is scheduled for May 16, 2019, by
completion of the bond order as authorized by the bond ordinance.
For Introduction
Passed 6-1 Ald. Rue-Simmons voted “No”
Watch
(A28) Ordinance 24-O-19, Increasing the Number of Class T Liquor
Licenses for Halim Time and Glass Banquet Hall Located at 1560 Oak
Avenue
City Council adopted Ordinance 24- O-19, amending Evanston City Code
Subsection 3-4-6-(T) to increase the number of Class T Liquor Licenses
from six (5) to six (6) and permit issuance of a Class T license to 1560
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Oak Banquet Facilities LLC, d/b/a Halim Time and Glass Banquet Hall,
1560 Oak Avenue.
For Introduction and Action
Approved on Consent Agenda
(A29) Ordinance 25-O-19, Increasing the Number of Class D Liquor
Licenses for Eurest Dining Services Located at 1560 Sherman
Avenue
City Council adopted Ordinance 25- O-19, amending Class D Liquor
License from fifty-three (53) to fifty-four (54) for Compass Group USA,
Inc., d/b/a Eurest Dining Services, 1560 Sherman Avenue. Alderman
Wilson recommends suspension of the rules for Introduction and Action at
the April 8, 2019 City Council meeting.
For Introduction and Action
Approved on Consent Agenda
(A30) Ordinance 26-O-19, Increasing the Number of Class T Liquor
Licenses for Eurest Dining Group Located at 1560 Sherman Avenue
City Council adopted Ordinance 26-O-19, amending Evanston City Code
Subsection 3-4-6-(T) to increase the number of Class T Liquor Licenses
from six (6) to seven (7) and permit issuance of a Class T license to
Compass Group USA, Inc., d/b/a Eurest Dining Services, 1560 Sherman
Avenue. Alderman Wilson recommends suspension of the rules for
Introduction and Action at the April 8, 2019 City Council meeting.
For Introduction
Approved on Consent Agenda
(A31) Ordinance 28-O-19, To Approve the Construction of a Local
Improvement Known as Evanston Special Assessment No. 1524
City Council adopted Ordinance 28-O-19 allowing the paving of the alley
north of Simpson Street and east of McDaniel Avenue through the Special
Assessment Process. Funding will be from the Capital Improvement
Program (CIP) 2019 General Obligation Bonds (Account
415.40.4119.65515 – 419001), which has $250,000 budgeted in FY 2019;
and the Special Assessment Funds (Account 420.26.6000.65515 –
419001), which has $408,000 budgeted in FY 2019.
For Introduction
Approved on Consent Agenda
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(A32) Ordinance 29-O-19, Updating City Code Section 10-4-16-2(A)
Vehicle Parking Permits
City Council adopted Ordinance 29-O-19, amending City Code Section
10-4-16 changing the payment for parking permits from quarterly to
monthly and allowing for the stickerless enforcement of the City operated
surface parking lots.
For Introduction
Approved on Consent Agenda
(P1) Ordinance 18-O-19, Amending City Code Section 6-15-14-7,
“Active Ground Floor Uses”
City Council adopted Ordinance 18-O-19, amending the Zoning Ordinance
Section 6-15-14-7 to revise the listing of appropriate ground floor uses in
the Central Street Overlay District.
For Introduction
Approved on Consent Agenda
Motion: Ald.
Revelle
Watch
(P2) Ordinance 30-O-19, Granting a Special Use Permit for a Planned
Development at 2425 Oakton Street
City Council adopted Ordinance 30-O-19 for approval of a Planned
Development for a car wash facility with 20 vacuum spaces and 4 parking
spaces in the I1 Industrial District and oRD Redevelopment Overlay
District. The applicant is seeking one site development allowance for an
accessory structure that is 3 ft. from the principal structure where 10 ft. is
required. Alderman Fleming requests suspension of the rules for
Introduction and Action of Ordinance 30-O-19 at the April 8, 2019 City
Council meeting.
For Introduction
Approved on Consent Agenda
(P3) Ordinance 22-O-19, Special Use Permit for a Planned
Development at 910- 938 Custer Avenue and Amending Zoning Map
City Council adopted Ordinance 22-O-19 for approval of a Map
Amendment to Rezone from the MUE Transitional
Manufacturing-Employment District to the MXE Mixed-Use Employment
District and a Special Use for a Planned Development for 40 single family
attached townhomes in five standalone buildings that feature interior
courtyards, two-car attached garages per dwelling unit, and building height
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of four stories. The proposal includes six Site Development Allowances.
For Action
Passed 6-1 Ald. Fiske voted “No”
Call of the Wards
Ward
1:
No Report Watch
Ward
2:
Ward meeting on Thursday, April 11, 7 p.m., at the J.E.H. Education Center, 1500
McDaniel Avenue. Thanked Mayor Hagerty, community members and Finnegan
Family Foundation. Announced the Erie Family Health Center opened a large
office space to accommodate twice as many residents. A representative from the
Erie Health Center will be in attendance at the Ward meeting to answer any
questions. Hitesh Desai will also be in attendance to answer any questions about
property taxes.
Watch
Ward
3:
No Report Watch
Ward
4:
No Report Watch
Ward
5:
Ward meeting on Wednesday, April 10, 2019 at 7 p.m. in Room G300 at the Civic
Center. Asked residentes to support Gyro Planet Evanston, a new establishment
in the 5th Ward.
Watch
Ward
6:
Wednesday, April 10, 2019 joint Plan Commission & Zoning Board of Appeals
meeting canceled.
Watch
Ward
7:
Made a reference to the Environment Board for a proposal to phase out gas and
propane leaf blowers and lawnmowers.
Watch
Ward
8:
Said she would not allow herself to be attacked by the public. Didn’t appreciate the
City Clerk chastising her.
Watch
Ward
9:
No Report Watch
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Adjournment
Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote
the meeting was adjourned. Ald. Wilson led City Council into Executive Session. A roll call vote
was taken and by a unanimous vote (7-0) City Council recessed into Executive Session.
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REGULAR CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, April 15th, 2019
Present:
Alderman Fiske Alderman Revelle
Alderman Wynne Alderman Rainey
Alderman Wilson Alderman Fleming
Alderman Rue Simmons Alderman Suffredin
(8)
Absent:
Alderman Braithwaite (1)
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk 54 of 611
Mayor’s Public Announcements
Mayor Hagerty Announcements and 1 Proclamation:
●National Community Development Week, April 22-26
●Mount Zion Missionary Baptist Church 125th Anniversary
Watch
City Manager’s Public Announcements
City Manager Wally Bobkiewicz had no announcements. Watch
City Clerk’s Communications
City Clerk had 1 Communications: April 15, 2019 was the last day for Mail-in Ballots and
Provisional Ballots to be counted. Dan Coyne has been elected as the 3rd Commissioner for
the Ridgeville Park District.
Watch
Public Comment
Rose Johnson Continued her remarks for the previous City Council meeting. Foster
Center Our Place is a group of 28 people representing building
tenants of the 5th Ward and other communities. A significant part of
the group include young adults with knowledge and expertise in
building maintenance, finance and early childhood education. There
is a verbal agreement with the Evanston Community Foundation to
be the fiscal agent from Foster Center Our Place. They also received
501C3 status. The group has obtained pro bono services from a
major law firm in Chicago.
Watch
James Engleman Agrees with pets being required to wear leashed and owners having
to carry doggy bags with them.
Watch
Tina Paden Said residents should be respected by City Council members. During
a meeting last week, an Alderman told a constituent they didn’t have
permission to speak because the agenda item they were speaking
about was not on the agenda for the night. Believes ward meeting
agendas should focus on matters important to residents. Suggested
City Council members are only listening to developers who provide
presents to Aldermen.
Watch
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Edmund Moran Spoke about the Harley Clarke mansion. Wanted the direction of the
property to be shifted towards a proposal more amenable to the
entire community. Believes the nine-months Request
for Proposal period is a waste of time. Said the city should accept the
offer to have the mansion deconstructed and open the site for
constituents.
Watch
Meg Welch Doesn’t oppose a new Robert Crown Center, but the cost of the
development is a concern she has. There is no financial imperative
on issuing bonds during the upcoming City Council meeting. Said it
wasn’t acceptable to fund the project on the backs of residents by
raising fees, property taxes and city properties.
Watch
Jennifer Shadur Asked City Council to consider some issues regarding the RFP for
the Harley Clarke mansion. Said that Landmarks Illinois has
reiterated their offer at no cost to the city to bring a group of experts
to bring updated numbers on the rehabilitation of the building.
Additionally, they offer a knowledge of historic tax offerings that could
be included in the RFP. Asked to add clarity to the acceptable
community uses and extend the time period to 12 months. Wanted
staff to define the land surrpindfin the building will remain an
open-space and create a matrix for the review process. Lastly, she
asked the word “Sale” to be removed from the RFP.
Watch
Carlis B Sutton Shared his concern over the behavior of some elected officials to
suppress and intimate citizen commentary. Believes elected officials
are self-interested and are attempting to silence citizens. Thanked
Ald. Rue Simmons for her vote on Robert Crown and allowing
citizens to participate during her Ward meeting. Also thanked Chief
Cook for his sensitivity to citizens are making emotional commentary
during City Council. On the matter of Harley Clarke, he shared his
adamant opposition at any attempt that does not reflect full citizen
participation.
Watch
Doreen Price Thanked Ald. Rue Simmons, Fleming and Chief Cook for their
inclusive behavior during ward meetings. Read an email she sent to
City Council members regarding equity.
Watch
Misty WIttenberg Spoke about the proposed citizen comment guidelines and the
increased restrictions being placed on public speech. Said the
amount of speakers attending City Council meetings are not being
addressed but rather, citizens are being penalized for being
frustrated. City Council members are focused over the tone made
and missing the measurable threats they pose when they refuse to
address public concerns.
Watch
Allie Harned Supports the preservation of Foster school, City Council Goals and
believes mutual respect that should be strived by from both sides.
Watch
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Wants City Council to consider the shortcomings of the Harley Clarke
RFP as it is currently written. The RFP does not specify how the
Evaluation Committee will be selected and hopes the city considers
goals of equity and inclusion.
Bennett Johnson Believes it is important to define the terms of sale in the Harley
Clarke RFP. The public components are very vague and wants to
make sure every Evanstonian has access to the site. Said that many
of the large project happening in the city have little to none minority
contractors or workers. Wants the city to take Affirmative Action to
endure their is equal representation in the workforce.
Watch
Charles Smith Wanted City Council to approach the Harley Clarke mansion project
with the best interest of residents of the city.
Watch
Bob Cruz Asked City Council to listen to the community on the Harley Clarke
mansion.
Watch
Audrey Niffenegger Doesn't want the Harley Clarke mansion to be sold and hopes it is
preserved for future generations. Inquired if a clause for use to
benefit all wards could be included in the RFP.
Watch
Madeline Ducree Asked where the donations for the Foster school and Library on
Simpson St. Asked City Council to hold agenda items (SP1), (SP4)
(SP5) and (SP6) to allow residents to discuss the items. Thanked
Chief Cook for his work and change in behavior in police officers.
Watch
John Kennedy Talked about some key items on how the Harley Clarke mansion
RFP could work.
Watch
Darleen Cannon Opposed the proposal to sell the Harley Clarke mansion and wants
City Council to vote against the RFP. Said the decision to raise taxes
for Robert Crown bonds has an immediate impact on the cost of
housing and rent.
Watch
Patrick Donnelly Believes it would benefit the community to not sale the Harley Clarke
mansion and figure a plan for better use.
Watch
Pricilla Giles Believes it’s not acceptable for citizens to be told their questions are
being perceived as arguments for asking questions to city staff.
Watch
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Special Order of Business
(SP1) Request for Proposal 19-29, Sale or Long-Term Lease of Harley
Clarke Mansion and Coach House, 2603 Sheridan Road
City Council authorized the City Manager approve the Request for
Proposal 19-29 for the Sale or Long-Term Lease of 2603 Sheridan Road,
commonly known as the Harley Clarke Mansion and Coach House. The
Request for Proposal will commence May 16, 2019, and will be open for
nine months with a deadline for proposal submissions by 2:00 p.m. on
February 28, 2020.
For Action
Motion to amend Section 11G to state the city is willing to sell the
land under the mansion to a nonprofit or public body
Failed 5-3Ald. Fiske, Suffredin and Rainey voted “Yes”
Motion to amend the RFP to indicate additional tours to visit the
property at the destruction of the city; there be a long-term lease and
not a sale; and the RFP make the public use be a significant portion
of the proposal.
Passed 5-3Ald. Fiske, Rainey and Fleming voted “No”
Motion: Ald.
Suffredin
Motion: Ald.
Revelle
Watch
(SP2) Resolution 39-R-19, Temporary Traffic Signal at Central Street &
Bryant Avenue During Central Street Bridge Construction
City Council adopted Resolution 39-R-19 authorizing the installation and
removal of a temporary traffic signal at Central Street & Bryant Avenue to
accommodate safe pedestrian crossings at this intersection during the
construction project to replace the Central Street Bridge.
For Action
Passed 7-0
Motion: Ald.
Revelle
Watch
(SP3) City Council Goals
Staff requests that at the April 15, 2019 meeting, City Council discuss
implementation of 2019-2020 City Council goals, specifically the following
topics: “Enhance Community Development and Job Creation Citywide” and
“Ensure Equity in All Operations.” Staff will present information on both
goals mentioned. In addition, staff will present an Open Data Report. The
report will detail the City’s newly formed Data Governance team, how it is
Watch
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aligning data development with the City’s goals and industry standards,
and providing a “What Works Cities” Assessment.
For Action
Will return April 29, 2019 City Council for Action
(SP4) Resolution 40-R-19, Amending City Council Rule 6, “Citizen
Participation,” By Providing Guidelines for Public Comment at
Standing Committees of the City Council
City Council adopted Resolution 40- R-19, amending City Council Rule 6,
“Citizen Participation,” by providing guidelines for Public Comment at
Standing Committees of the City Council. Planning & Development
Committee will allow 45 minutes for public comment, and all other standing
committees will allow 20 minutes for public comment.
For Action
Passed 8-0
Motion: Ald.
Wynne
Watch
(SP5) Resolution 41-R-19, Amending City Council Rule 9.6,
“Committees” to Amend the Start Time for the Planning &
Development Committee
City Council adopted Resolution 41- R-19, amending City Council Rule 9.6,
“Committees,” to amend the start time for the Planning & Development
Committee from 7:15 p.m. to 6:45 p.m.
For Action
Passed 8-0
Motion: Ald.
Wilson
Watch
(SP6) Resolution 43-R-19, Amending City Council Rule 6, “Citizen
Participation,” By Providing Guidelines of Decorum During City
Council and Standing Committee Meetings
City Council adopted Resolution 43-R-19, amending City Council Rule 6,
“Citizen Participation,” providing guidelines of decorum during City Council,
standing committee and Ward meetings. It is important to consider these
recommended revisions immediately, but the City Manager requests further
discussion of additional, extensive revisions of the City Rules pertaining to
decorum.
For Action
Passed 7-1 Ald. Suffredin voted “No”
Motion: Ald.
Fiske
Watch
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Call of the Wards
Ward
1:
No Report Watch
Ward
2:
Seeking to partner with another City Council member to conduct a meeting
pertaining to taxation and Robert Crown.
Watch
Ward
3:
No Report Watch
Ward
4:
No Report Watch
Ward
5:
No Report Watch
Ward
6:
No Report Watch
Ward
7:
No Report Watch
Ward
8:
Asked commercial property owners in the 8th Ward to view the 8th Ward message
board. Ald. Rainey will conduct a meeting regarding the new assessment. Date
TBD but will take place before April 29, 2019.
Watch
Ward
9:
Ward meeting Saturday, April 20, 2019 at 9:00 a.m. at the Levy Senior Center.
Sent well wishes to two staff members in the Parks & Rec Department who have
taken ill.
Watch
Adjournment
Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote
the meeting was adjourned. Ald. Wilson led City Council into Executive Session. A roll call vote
was taken and by a unanimous vote (8-0) City Council recessed into Executive Session.
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, April 22, 2019
6:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
James C. Lytle Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN SUFFREDIN
II.NATIONAL DRINKING WATER WEEK: 3RD GRADE ART CONTEST WINNERS
III.APPROVAL OF MINUTES OF REGULAR MEETING OF APRIL 8 , 2019
IV.CONSENT CALENDAR
All matters listed under the Item III (3), Consent Calendar, are considered by the
Committee to be routine and will be enacted in one motion without discussion. If
discussion is desired, that item may be removed and considered separately.
(A1) Payroll – March 18, 2019 through March 31, 2019 $ 2,623,071.86
For Action
(A2) Bills List – April 23, 2019 $ 5,788,823.06
For Action
(A3) Contract with Stantec Consulting Services, Inc. for 1909 Raw Water Intake
Replacement
Staff recommends City Council authorize the City Manager to execute a contract
for the 1909 Raw Water Intake Replacement (RFP 19-02) with Stantec
Consulting Services, Inc. (350 North Orleans Street, Suite 1301, Chicago, IL
60604) in the amount of $598,909.00. Funding will be provided from the Water
Fund (Account 513.71.7330.62145-719001), which has an FY 2019 budget
allocation of $300,000. The total budget for this this 2-year design project over
FY 2019 and FY 2020 is $600,000. City Council will need to allocate additional
funds in FY 2020 to complete the project.
For Action
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(A4) Contract with Sumit Construction Co., Inc. for the 2019 50/50 Sidewalk
Replacement Project
Staff recommends City Council authorize the City Manager to execute a contract
for the 2019 50/50 Sidewalk Replacement Project (Bid No. 19-10) with Sumit
Construction Co., Inc. (4150 W. Wrightwood Ave Chicago, IL 60039) in the
amount of $232,365.00. Funding will be provided from the Capital Improvement
Program (CIP) 2019 General Obligation Bonds in the amount of $150,000 and
from estimated private funds in the amount of $82,365. A detailed funding
breakdown can be found on the corresponding transmittal memorandum.
For Action
(A6) Contract Extension with Interra, Inc. for Material Testing Services
Staff recommends City Council authorize the City Manager to execute an
amendment for the second 1-year contract extension with Interra, Inc. (600
Territorial Drive, Suite G, Bolingbrook, IL 60440) to the agreement for Material
Testing Services (RFP 17-02) for various capital infrastructure improvement
projects in the not-to-exceed amount of $150,000. Funding will be provided from
the 2019 General Obligation Bonds, Water Fund, MFT Fund, Parking Fund, and
Sewer Fund, depending on the project. Projects utilizing material testing services
include street resurfacing, alley paving, sidewalk replacement, sewer and water
main improvements, and other infrastructure improvements as needed. A
detailed funding breakdown can be found on the corresponding transmittal
memorandum.
For Action
(A7) Purchase of Trees for Spring Planting
Staff recommends that City Council authorize the City Manager to execute a
contract award for the purchase of 246 trees from Suburban Tree Consortium in
the amount of $52,625.00. Funding for this purchase is provided from the
General Fund and private funding as outlined in the corresponding transmittal
memorandum.
For Action
(A8) Contract with Herrera Landscape and Snow Removal, Inc. for 2019 Tree
Planting Services
Staff recommends the City Council authorize the City Manager to execute a
contract award for the 2019 Tree Planting Services to Herrera Landscape and
Snow Removal, Inc. (8836 Lincolnwood Drive, Evanston, IL 60203) in an amount
not to exceed $45,000.00. Funding for this project is from the FY 2019 General
Fund budget 100.40.4320.65005, which has a total allocation of $135,000, which
has a remaining balance of $82,375.
For Action
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(A17) Ordinance 16-O-19, Amending Portions of City Code Title 7, “Public Ways”,
Chapter 2 “Streets, Sidewalks and Public Ways”, Section 9
“Encumbrances, Encroachments and Obstructions”
Staff recommends City Council adoption of Ordinance 16-O-19 by which the City
Council would amend Title 7, Chapter 2, Section 9 of the City Code related to the
Encumbrances, Encroachments and Obstructions of the Public Ways.
For Introduction
(A18) Ordinance 17-O-19, Amending Portions of City Code Title 8, “Health and
Sanitation”, Chapter 4 “Municipal Solid Waste”, Section 8 “Designation of
Collection Site; Collection Agent”
Staff recommends City Council adoption of Ordinance 17-O-19 by which the City
Council would amend Title 8, Chapter 4, Section 8 of the City Code related to the
Designation of Collection Site; Collection Agent. Language is being added to
make it clear that property owners are responsible to clear snow and ice around
trash receptacles so that the trash can be properly and safely collected.
For Introduction
(A21) Ordinance 33-O-19, Amending a Definition within Title 4, Chapter 20 that
Addresses the Frequency of Heavy Precipitation Events Based on a Recent
Illinois State Water Survey
Staff recommends City Council adoption of Ordinance 33-O-19 by which the City
Council would amend Title 4, Chapter 20, related to the definition of Bulletin 70, a
document published by the Illinois State Water Survey regarding the frequency
distributions of heavy precipitation in Illinois.
For Introduction
V. ITEMS FOR CONSIDERATION
(A5) Change Order 5 to Contract with CDM Smith for Engineering Services for
the Treated Water Storage Replacement Project Engineering Services
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 5 to the agreement for the Treated Water Storage
Replacement Project Engineering Services to CDM Smith (125 South Wacker
Drive, Suite 600, Chicago, IL) in the amount of $366,012.00. This will increase
the total contract amount from the current contract price of $1,350,770.00 to
$1,716,782.00. Funding will be from the Water Fund, Capital Improvement
Account 513.71.7330.62145 - 733107, which has an FY 2019 budget allocation
of $13,700,000. The total budget for the Clearwell 9 Rehabilitation Project
(including construction and engineering services during construction for FY 2019
and FY 2020) is $23,900,000, of which $4,197,417 is remaining after authorized
construction and engineering costs.
For Action
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(A9) Purchase of Five (5) PlateScout License Recognition Systems from
Passport Labs
Staff recommends City Council approval of the Single Source purchase of five (5)
PlateScout License Plate Recognition systems from Passport Labs (128 S. Tryon
Street #2200, Charlotte, NC 28292) for the Administrative Services Department
in the amount of $206,500.00. Funding will be from the Parking Fund – Other
Improvements (Account 505.19.7005.65515), with a budget of $3,510,000.00
and $3,405,607.91 remaining.
For Action
(A10) Amendment to Agreement for Crossing Guards Services with Andy Frain
Services, Inc. to Add One Additional Crossing Guard
Staff recommends that City Council authorize the City Manager to amend the
agreement with Andy Fran Services, Inc. (761 Shoreline Drive, Aurora, IL 60504)
to increase the not-to-exceed amount from $620,662 to $631,662 per year to add
one additional crossing guard (RFP #18-52). Funding for the additional $11,000
will be from the City Manager – Other Program Costs (Account
100.15.1505.62490) with a budget of $23,617 and a YTD balance of $20,063.
For Action
(A11) 2018 Year-End Financial Report
Staff recommends that the City Council accept and place on file the 2018 year-
end financial report.
For Action: Accept and Place on File
(A12) Resolution 34-R-19, Increase the Total Fiscal Year 2018 Budget by
$18,641,429 to a New Total of $354,110,437
Staff recommends that the City Council adopt Resolution 34-R-19, amending the
2018 Budget by $18,641,429 to a new total of $354,110,437 as detailed in the
corresponding transmittal memorandum.
For Action
(A13) Resolution 42-R-19, Authorizing the City Manager to Execute a Seven Year
Cable Television Franchise Agreement with Comcast
Staff recommends City Council adoption of Resolution 42-R-19 authorizing the
City Manager to execute a seven (7) year Cable Television Franchise Agreement
with Comcast of Illinois IV, Inc.
For Action
(A14) Resolution 19-R-19, Intergovernmental Agreement for Reciprocal Reporting
and School Resource Officer
Staff recommends City Council adopt Resolution 19-R-19, authorizing the City
Manager to execute an intergovernmental agreement with the Evanston
Township High School District 202 (“ETHS”) for the use of two (2) Evanston
Police Department officers at ETHS for the purpose of providing school resource
officers (the “Intergovernmental Agreement”).
For Action
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(A15) Resolution 37-R-19, Professional Services Agreement with Kane McKenna
for Tax Increment Financing Consulting Services
Staff recommends City Council adoption of Resolution 37-R-19 authorizing the
City Manager to enter into a consulting contract with Kane McKenna and
Associates, Inc. for study of the eligibility of expansion of the Howard Ridge Tax
Increment Financing (TIF) District (#5) to include additional properties (50 PINs),
for an amount not-to-exceed $30,500. The potential expansion of the district
constitutes a major amendment to the TIF district and requires full eligibility of
new parcels and public meeting process. The length of time for the district is not
under consideration for extension at this time. Funding will come from Howard
Ridge TIF Consulting Services Fund (Account 330.99.5860.62185).
For Action
(A16) Ordinance 23-O-19, Amending City Code Section 10-8-1 “License Required”
Changing the Wheel Tax Deadline
Staff recommends City Council adoption of Ordinance 23-O-19 which amends
the City Code Section 10-8-1 to change the wheel tax deadline to October 1
instead of December 31. The renewal period would begin on August 1 and run
through September 30.
For Introduction
(A19) Ordinance 39-O-19, Amending Portions of City Code Title 7, “Public Ways,”
Chapter 15 “Board of Local Improvements”
Staff recommends City Council adoption of Ordinance 39-O-19 by which the City
Council would amend Title 7, Chapter 15, Section 7 of the City Code related to
the Special Assessment procedures for alley improvements.
For Introduction
(A20) Ordinance 43-O-19, Adding Regulations to the City Code to Address
Erosion and Sediment Controls for Construction Sites
Staff recommends the adoption of proposed ordinance 43-O-19 by which the
City Council would add Chapter 23 “Erosion and Sediment Controls on
Construction Sites” to Title 4 “Building Regulations.”
For Introduction
(A22) Resolution 44-R-19, Amending the City of Evanston Budget Policy
Staff recommends City Council adoption of Resolution 44-R-19 amending the
City of Evanston Budget Policy to state that Tax Supported General Obligation
Debt shall not exceed $160,000,000 in aggregate principal amount.
For Action
VI.ITEMS FOR DISCUSSION
VI.COMMUNICATIONS
VII.ADJOURNMENT
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Administration & Public Works Committee Meeting
Minutes of April 8, 2019
James C. Lytle Council Chambers – 6:00 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: R. Rue Simmons, T. Suffredin, P. Braithwaite, A. Rainey
(arrived at 6:12pm)
MEMBERS ABSENT: C. Fleming
STAFF PRESENT: E. Storlie, D. Stoneback, W. Bobkiewicz, A. Ruggie, H.
Desai, T. Nunez, Chief Cook, S. Ciolek, E. Cano, S.
Mangum, G. Gerdes, L. Biggs, R. Dahal
PRESIDING OFFICIAL: Ald. Suffredin
I. DECLARATION OF A QUORUM: ALDERMAN SUFFREDIN, CHAIR
A quorum being present, Ald. Suffredin called the meeting to order at
6:02p.m.
II. PUBLIC COMMENT
James Engelman supports Item A25. He encouraged the Committtee to accept
the donation from Valli Produce for the new Robert Crown Center.
Shayla Hunt, Chayse Johnson, Devon Cravens, Arriel Badcom and Kye King
expressed their support for Family Focus, its programs and what it means to
them and the community it serves.
Lonnie Wilson spoke about community priorities and the need for a safer
community for our children.
III. APPROVAL OF MINUTES OF REGULAR MEETING OF MARCH 11, 2019
Ald. Rue Simmons moved to accept the Minutes of March 11, 2019 A&PW
meeting as submitted, seconded by Ald. Braithwaite.
The Minutes of the March 11, 2019 A&PW meeting were approved
unanimously 4-0.
IV. CONSENT CALENDAR
All matters listed under the Item III (3), Consent Calendar, are considered by the
Committee to be routine and will be enacted in one motion without discussion. If
discussion is desired, that item may be removed and considered separately.
(A1) Payroll – February 18, 2019 through March 3, 2019 $2,726,667.51
Payroll – March 4, 2019 through March 17, 2019 $2,716,547.89
(A2) Bills List – April 9, 2019 $8,151,610.90
DRAFT- NOT
APPROVED
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Credit Card Activity (not including Amazon purchases) -
Period Ending February 26, 2019 $189,370.79
(A9) Contract with J. A. Johnson Paving Company for Pavement Patching
Staff recommends that City Council authorize the City Manager to execute a one
year single source contract for pavement patching with J. A. Johnson Paving
Company (1025 E. Addison Ct., Arlington Heights, Illinois) in the amount of
$650,000. Funding will be from the Capital Improvement Fund 2019 General
Obligation Bonds (Account 415.40.4119.65515 – 419009). $600,000 is allocated
for pavement patching in this account. The additional $50,000 funding is
available due to a reduced scope of work for pavement rejuvenation which is
budgeted at $100,000. Based on field inspections only $50,000 will be needed
for this work in 2019.
For Action
(A10) Contract with G & L Contractors for 2019 Debris Hauling
Staff recommends that City Council authorize the City Manager to execute a one-
year contract for debris hauling with G & L Contractors (7401 N St. Louis Ave
Skokie, IL) in the amount of $70,000. This contract award is part of a bid let by
the Municipal Partnering Initiative (MPI). Funding for this purchase will be
provided by three separate funds (Water, Sewer, and General Funds) as shown
in the corresponding transmittal memorandum.
For Action
(A11) Contract with G & L Contractors for Purchase of Granular Materials
Staff recommends that City Council authorize the City Manager to execute a one-
year contract for the purchase of Granular Materials with G & L Contractors
(7401 N. St. Louis Ave, Skokie, IL) in the amount of $28,200. This contract award
is part of a bid let by the Municipal Partnering Initiative (MPI). Purchase of
materials under this contract will be funded as follows: $14,100 from the Water
Fund (Account 510.40.4540.65055), with a YTD balance of $140,400, and
$14,100 from the Sewer Fund (Account 515.40.4530.65055) with a YTD balance
of $33,400.
For Action
(A12) Contract with Patriot Pavement Maintenance for Crack Sealing Services
Staff recommends City Council authorize the City Manager to execute a one-year
contract for crack sealing services with Patriot Pavement Maintenance (825
Segers Rd., Des Plaines, IL 60016), in the amount of $80,000. This contract
award is part of a bid let by the Municipal Partnering Initiative. Funding for this
work will come from the General Fund (Account 100.40.4510.62509), with a
budget of $80,000. The account has a remaining balance of $80,000.
For Action
(A13) Contract with Precision Pavement Markings, Inc. for Pavement Markings
Staff recommends City Council authorize the City Manager to execute a one-year
contract for pavement markings with Precision Pavement Markings, Inc. (P.O.
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Box 705 Elgin IL 60123) in the amount of $110,000. This contract is part of a bid
let by the Municipal Partnering Initiative (MPI). Funding for this work will come
from the Capital Improvement Fund (Account 415.40.4119.65515-419019), with
a budget of $210,000, all of which is remaining.
For Action
(A14) Contract with Herrera Landscape and Snow Removal, Inc., for the 2019
Streetscape and Rain Garden Landscape Maintenance
Staff recommends City Council authorize the City Manager to execute a contract
award for the 2019 Streetscape and Rain Garden Landscape Maintenance and
plant replacements to the low bidder, Herrera Landscape and Snow Removal,
Inc., Evanston, IL, in the amount of $56,920.00.
For Action
(A15) 2019 Lakefront Concession Contract Renewal with Krave Concession LLC
Staff recommends that City Council authorize the City Manager to execute a one
year contract renewal between the City of Evanston and Krave Concession LLC
for the Arrington Lagoon and Clark Street food & drink stand and the lakefront
mobile concessions (Lighthouse, Clark St., Greenwood St., South Blvd. and Lee
Street) for the 2019 season. Krave Concession LLC is owned by Brian Fogle,
5313 West 123rd Place, Alsip, Illinois 60803.
For Action
(A16) Agreement with Evanston Township High School to Supply Lunches for the
2019 Summer Food Program
Staff recommends that City Council authorize the City Manager to execute an
agreement with Evanston Township High School (1600 Dodge Ave, Evanston, IL
60201) to provide lunch meals for the 2019 Summer Food Program in the not-to-
exceed amount of $3.25 per meal and $3.50 for special diet meals. This is a
reimbursement program in which the total amount of reimbursement the City will
receive is solely dependent upon the number of meals served. Funding for this
program is budgeted in business unit 100.30.3050 in various line items.
For Action
(A17) Contract with Elevator Inspection Service Co. Inc. for City of Evanston-
Elevator Inspection Program
Staff recommends that the City Council authorize the City Manager to enter into
an agreement with Elevator Inspection Service Co, Inc. (EIS) (745 McClintock
Drive, Suite 235, Burr Ridge, IL 60527) for elevator and inspection services from
June 1, 2019 – May 31, 2021 with three one-year options to renew. EIS has
reiterated their commitment to provide quality services in a timely, well-qualified
and resourceful manner. Funding will be from the Building Inspections Service–
Elevator Contract Costs (Account No. 100.21.2126.62425) with a FY 19 budget
of $4,500.
For Action
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(A20) Great Merchant Grant Program – Hill Arts Business Association
Staff recommends City Council approval to provide financial assistance through
the Great Merchants Grant Program to the Hill Arts Business Association (Hill
Arts) for an amount not to exceed $6,325.00. Staff recommends utilizing the
Economic Development Business District Improvement Program (Account
100.21.5300.65522). The approved 2019 Fiscal Year Budget allocated $150,000
to this account. To date, $10,841.89 has been spent from this account, leaving
$139,158.11 available for expenditure.
For Action
(A28) Ordinance 24-O-19, Increasing the Number of Class T Liquor Licenses for
Halim Time and Glass Banquet Hall Located at 1560 Oak Avenue
Local Liquor Commissioner recommends City Council adoption of Ordinance 24-
O-19, amending Evanston City Code Subsection 3-4-6-(T) to increase the
number of Class T Liquor Licenses from six (5) to six (6) and permit issuance of
a Class T license to 1560 Oak Banquet Facilities LLC, d/b/a Halim Time and
Glass Banquet Hall, 1560 Oak Avenue. Alderman Wilson recommends
suspension of the rules for Introduction and Action at the April 8, 2019 City
Council meeting.
For Introduction and Action
(A29) Ordinance 25-O-19, Increasing the Number of Class D Liquor Licenses for
Eurest Dining Services Located at 1560 Sherman Avenue
Local Liquor Commissioner recommends City Council adoption of Ordinance 25-
O-19, amending Class D Liquor License from fifty-three (53) to fifty-four (54) for
Compass Group USA, Inc., d/b/a Eurest Dining Services, 1560 Sherman
Avenue. Alderman Wilson recommends suspension of the rules for Introduction
and Action at the April 8, 2019 City Council meeting.
For Introduction and Action
(A30) Ordinance 26-O-19, Increasing the Number of Class T Liquor Licenses for
Eurest Dining Group Located at 1560 Sherman Avenue
Local Liquor Commissioner recommends City Council adoption of Ordinance 26-
O-19, amending Evanston City Code Subsection 3-4-6-(T) to increase the
number of Class T Liquor Licenses from six (6) to seven (7) and permit issuance
of a Class T license to Compass Group USA, Inc., d/b/a Eurest Dining Services,
1560 Sherman Avenue. Alderman Wilson recommends suspension of the rules
for Introduction and Action at the April 8, 2019 City Council meeting.
For Introduction
(A31) Ordinance 28-O-19, To Approve the Construction of a Local Improvement
Known as Evanston Special Assessment No. 1524
Staff recommends City Council adopt Ordinance 28-O-19 allowing the paving of
the alley north of Simpson Street and east of McDaniel Avenue through the
Special Assessment Process. Funding will be from the Capital Improvement
Program (CIP) 2019 General Obligation Bonds (Account 415.40.4119.65515 –
419001), which has $250,000 budgeted in FY 2019; and the Special Assessment
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Funds (Account 420.26.6000.65515 – 419001), which has $408,000 budgeted in
FY 2019.
For Introduction
Ald. Rainey moved to recommend City Council approval of the consent
agenda, seconded by Ald. Rue Simmons.
The Committee voted unanimously 4-0 to approve the consent agenda.
V. ITEMS FOR CONSIDERATION
(A18) Purchase of Four (4) Vehicles for Operations in the City of Evanston’s
Public Works Agency and Police Department
Staff recommends City Council approval of the purchase of four (4) vehicles for
operations in the Public Works Agency and the Police Department. The following
vehicles will be purchased: one (1) 2019 Ford Pickup with Service Body from
Currie Motors Fleet (10125 W. Laraway, Frankfort, IL 60423) in the amount of
$42,548.00; one (1) 2019 Peterbilt Dump Truck from in the amount of
$208,888.00 and one (1) 2019 Peterbilt 11 Yd. Refuse Truck in the amount of
$147,831.00 from JX Peterbilt (42400 Old Highway 41, Wadsworth, IL 60083);
and one (1) BMW Motorcycle from Schlossmann Motorcycles of Milwaukee
(12011 W. Silver Spring Drive, Milwaukee, WI 53225) in the amount of
$32,613.50. Funding for the purchase of these four vehicles will be from the
Equipment Replacement Fund (Account 601.19.7780.65550) in the amount of
$431,880.50, which has a budgeted amount of $1,622,977.
For Action
Ald. Rainey moved to recommend City Council approval of the purchase of
four (4) vehicles for operations in the Public Works Agency and the Police
Department. The following vehicles will be purchased: one (1) 2019 Ford
Pickup with Service Body from Currie Motors Fleet (10125 W. Laraway,
Frankfort, IL 60423) in the amount of $42,548.00; one (1) 2019 Peterbilt
Dump Truck from in the amount of $208,888.00 and one (1) 2019 Peterbilt
11 Yd. Refuse Truck in the amount of $147,831.00 from JX Peterbilt (42400
Old Highway 41, Wadsworth, IL 60083); and one (1) BMW Motorcycle from
Schlossmann Motorcycles of Milwaukee (12011 W. Silver Spring Drive,
Milwaukee, WI 53225) in the amount of $32,613.50 for a total amount of
$431,880.50, seconded by Ald. Braithwaite.
At Ald. Suffredin’s inquiry, Fleet and Facilities Division Manager Sean Ciolek
explained the purpose for each purchase. At Ald. Rainey’s inquiry, he confirmed
that we will purchase the Police motorcycle instead of leasing.
The Committee voted 4-0 to approve the purchases.
(A3) Amazon Credit Card Activity – Ending February 26, 2019 $6,998.09
For Action
Ald. Rue Simmons moved to recommend City Council approval of the
Amazon Credit Card Activity for the period ending February 26, 2019 in the
amount of $6,998.09, seconded by Ald. Rainey.
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The Committee voted 3-0 with Ald. Suffredin abstaining to approve the
credit card activity.
(A4) Contract with Chicagoland Paving, Inc. for the 2019 Parking Lot
Improvements Projects at 717 Howard Street and Parking Lot #51 –
Tallmadge Park
Staff recommends City Council authorize the City Manager to execute a contract
for the 2019 Parking Lot Improvements Project (Bid No. 19-07) with Chicagoland
Paving, Inc. (225 Telser Rd., Lake Zurich, IL 60047) in the amount of
$422,500.00. Funding will be provided from the Parking Fund in the amount of
$410,500.00 and the Sewer Fund in the amount of $12,000.00. If funding
becomes available in the Howard-Ridge TIF at a later date, $180,500 will be
reimbursed to the Parking Fund. A detailed summary of the funding can be found
in the corresponding transmittal memorandum.
For Action
Ald. Rainey moved to recommend City Council authorize the City Manager
to execute a contract for the 2019 Parking Lot Improvements Project (Bid
No. 19-07) with Chicagoland Paving, Inc. in the amount of $422,500.00,
seconded by Ald. Rue Simmons.
Public Works Agency Director Stoneback confirmed that the vendor submitted
their MWEBE documentation and are fully compliant with the 25% requirement.
The Committee voted 3-1 with Ald. Suffredin opposed to approval of the
contract.
(A5) Contract with Hecker and Company, Inc. for Emerson Street Traffic Signals
Project
Staff recommends City Council authorize the City Manager to execute a contract
for the Emerson Street Traffic Signals Project (Bid No. 19-04) with Hecker and
Company, Inc. (250 Industrial Lane, Wheeling, IL 60090) in the amount of
$968,928.90. Funding will be provided from the CIP Fund 2019 General
Obligation Bonds in the amount of $948,928.90 and from fees from the public
benefit for the Planned Unit Development located at 831 Emerson Street in the
amount of $20,000. A detailed summary of the funding can be found in the
corresponding transmittal memorandum.
For Action
Ald. Braithwaite moved to recommend City Council authorize the City
Manager to execute a contract for the Emerson Street Traffic Signals
Project (Bid No. 19-04) with Hecker and Company, Inc. in the amount of
$968,928.90, seconded by Ald. Rue Simmons.
The Committee voted unanimously 4-0 to approve the contract.
(A6) Contract with Terra for Emerson Street Traffic Signal – Construction
Engineering
Staff recommends that City Council authorize the City Manager to execute an
amendment to the existing agreement with Terra Engineering, Ltd. (225 West
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Ohio Street, 4th Floor Chicago, IL 60654) in the not-to-exceed amount of
$103,778.00 to provide the Phase III construction services for the Emerson
Street Traffic Signal Modernization Project. Funding will be provided from the CIP
Fund 2019 General Obligation Bonds in the amount of $39,778.00 and from fees
from the public benefit for the Planned Unit Development located at 1890 Maple
Avenue in the amount of $64,000. A detailed summary of the funding can be
found on the corresponding transmittal memorandum.
For Action
Al d. Rainey moved to recommend City Council authorize the City Manager
to execute an amendment to the existing agreement with Terra
Engineering, Ltd. in the not-to-exceed amount of $103,778.00 to provide the
Phase III construction services for the Emerson Street Traffic Signal
Modernization Project, seconded by Ald. Braithwaite.
The Committee voted unanimously 4-0 to approve the agreement.
(A7) Contract with Landmark Contractors, Inc. for the Main Street Corridor
Improvement Project
Staff recommends City Council authorize the City Manager to execute a contract
for the Main Street Corridor Improvement Project (Bid No. 19-05) with Landmark
Contractors, Inc. (11916 W. Main St., Huntley, IL 60142) in the amount of
$2,062,822.08. Funding will be provided from the CIP Fund 2018 General
Obligation Bonds in the amount of $900,000; the 2019 General Obligation Bonds
in the amount of $1,062,822.08 and the Sewer Fund in the amount of $100,000.
A detailed summary of the funding can be found in the corresponding transmittal
memorandum.
For Action
Ald. Suffredin moved to recommend City Council authorize the City
Manager to execute a contract for the Main Street Corridor Improvement
Project (Bid No. 19-05) with Landmark Contractors, Inc. in the amount of
$2,062,822.08, seconded by Ald. Rainey.
The Committee voted unanimously 4-0 to approve the contract.
(A8) Contract with Stanley Consultants, Inc. for Phase III Construction Services
for the Main Street Corridor Improvement Project
Staff recommends that City Council authorize the City Manager to execute an
amendment to the agreement with Stanley Consultants, Inc. (8501 W. Higgins
Road, Suite 730, Chicago IL 60631) in the not-to-exceed amount of $269,282.00
to provide the Phase III construction services for the Main Street Corridor
Improvement Project. Funding will be provided from the CIP Fund 2018 General
Obligation Bonds in the amount of $34,000 and the 2019 General Obligation
Bonds in the amount of $235,282. A detailed summary of the funding can be
found in the corresponding transmittal memorandum.
For Action
Ald. Suffredin moved to recommend City Council authorize the City
Manager to execute an amendment to the agreement with Stanley
Consultants, Inc. (8501 W. Higgins Road, Suite 730, Chicago IL 60631) in
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the not-to-exceed amount of $269,282.00 to provide the Phase III
construction services for the Main Street Corridor Improvement Project,
seconded by Ald. Rainey.
The Committee voted unanimously 4-0 to approve the amended agreement.
(A19) Collective Bargaining Agreement – International Association of Fire
Fighters Local 742
Staff recommends City Council authorize the City Manager to execute a
collective bargaining agreement with the International Association of Fire
Fighters Local 742, effective January 1, 2019 through December 31, 2022.
For Action
Ald. Rue Simmons moved to recommend City Council authorize the City
Manager to execute a collective bargaining agreement with the
International Association of Fire Fighters Local 742, effective January 1,
2019 through December 31, 2022, seconded by Ald. Rainey.
The Committee voted unanimously 4-0 to approve the agreement.
(A21) Resolution 21-R-19, Authorizing the City Manager to Negotiate and Execute
an Easement Agreement with Evanston Custer LLC
The Plan Commission and staff recommend adoption of Resolution 21-R-19 for
an Easement Agreement to increase the usable width of the north-south and
east-west alleys that abut the side and rear of 910-938 Custer Ave. to a total
width of 20’. This Resolution is in conjunction with Ord. 22-O-19 for a Map
Amendment to Rezone from MUE Transitional Manufacturing-Employment
District to MXE Mixed-Use Employment District and a Special Use for a Planned
Development for 40 single family attached townhomes, which was introduced at
City Council on March 11, 2019.
For Action
Ald. Braithwaite moved to recommend adoption of Resolution 21-R-19 for
an Easement Agreement to increase the usable width of the north-south
and east-west alleys that abut the side and rear of 910-938 Custer Ave. to a
total width of 20’, seconded by Ald. Rainey.
The Committee voted unanimously 4-0 to adopt the resolution.
(A22) Resolution 25-R-19, Approving the Settlement and Release of all Claims in
Paul Caldwell v. City of Evanston, et al.
Staff recommends City Council adoption of Resolution 25-R-19 authorizing the
City of Evanston to issue a settlement payment pursuant to a settlement
agreement and release in Paul Caldwell v. City of Evanston, et al. (Case No.
2017-L-3216).
For Action
Ald. Rainey moved to recommend City Council adoption of Resolution 25-
R-19 authorizing the City of Evanston to issue a settlement payment
pursuant to a settlement agreement and release in Paul Caldwell v. City of
Evanston, et al. (Case No. 2017-L-3216), seconded by Ald. Rue Simmons.
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The Committee voted unanimously 4-0 to adopt the resolution.
(A23) Resolution 20-R-19, Memorandum of Understanding with Friends of Robert
Crown
Staff recommends City Council adoption of Resolution 20-R-19 authorizing the
City Manager to execute a ten year Memorandum of Understanding (MOU) with
the Friends of the Robert Crown Center (FRCC). The MOU memorializes the
relationship between the City of Evanston and the volunteer-led fundraising entity
and details how the funds raised by FRCC are applied to the Robert Crown
Community Center Project construction and debt service.
For Action
Ald. Rue Simmons moved to recommend City Council adoption of
Resolution 20-R-19 authorizing the City Manager to execute a ten year
Memorandum of Understanding (MOU) with the Friends of the Robert
Crown Center (FRCC) to memorialize the relationship between the City of
Evanston and the volunteer-led fundraising entity and details how the
funds raised by FRCC are applied to the Robert Crown Community Center
Project construction and debt service, seconded by Ald. Rainey.
The Committee voted unanimously 4-0 to adopt the resolution.
(A24) Resolution 27-R-19, Authorizing the City Manager to Execute a Gift
Agreement with Wintrust Bank for a Donation to the New Robert Crown
Community Center
Staff recommends City Council adoption of Resolution 27-R-19 authorizing the
City Manager to execute a naming rights gift agreement with Wintrust Bank (70
W. Madison St., Chicago IL 60602) for a field and a multi-purpose room at the
new Robert Crown Community Center.
For Action
Ald. Suffredin moved to recommend City Council adoption of Resolution
27-R-19 authorizing the City Manager to execute a naming rights gift
agreement with Wintrust Bank for a field and a multi-purpose room at the
new Robert Crown Community Center, seconded by Ald. Braithwaite.
The Committee voted unanimously 4-0 to adopt the resolution.
(A25) Resolution 31-R-19, Execute a Gift Agreement with Valli Produce for the
Donation to the New Robert Crown Community Center
Staff recommends City Council adoption of Resolution 31-R-19 authorizing the
City Manager to execute a Gift Agreement with Valli Produce (1910 Dempster St,
Evanston, IL 60202) for naming rights to the lobby of the new Robert Crown
Community Center.
For Action
Ald. Braithwaite moved to recommend City Council adoption of Resolution
31-R-19 authorizing the City Manager to execute a Gift Agreement with Valli
Produce for naming rights to the lobby of the new Robert Crown
Community Center, seconded by Ald. Rainey.
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The Committee voted unanimously 4-0 to adopt the resolution.
(A26) Resolution 35-R-19, Amending the City of Evanston Budget Policy
Staff also recommends approval of Resolution 35-R-19, increasing the current
debt limit from $150,000,000 to $160,000,000 to cover the proposed 2019 A&B
bond issues and any unexpected changes. As discussed in the corresponding
transmittal memorandum, unabated debt is estimated to be slightly over
$150,000,000 at the end of 2019 including the proposed 2019 issues.
For Action
Ald. Rainey moved to recommend approval of Resolution 35-R-19,
increasing the current debt limit from $150,000,000 to $160,000,000 to cover
the proposed 2019 A&B bond issues and any unexpected changes,
seconded by Ald. Braithwaite.
Ald. Rue Simmons does not support any increase in the debt limit. Affordability is
out of hand and its too much of a burden for the residents. She hopes that the
City will work harder to form public-private partnerships to aid in financing debt.
Chief Financial Officer/Treasurer Hitesh Desai explained that our current
unabated debt is $134 million. We will issue $23 million in bonds for the Robert
Crown project. On December 1, 2019 we will make a bond payment of $7.2
million, which will increase our debt to a total of $150,581,000 at the end of 2019.
He noted that the Council can opt to raise the debt limit enough to cover the debt
limit with a cushion of $2 million.
Ald. Suffredin moved to amend the resolution increasing the debt limit from
$150,000,000 to $152,000,000, seconded by Ald. Rainey.
The Committee voted 3-1 with Ald. Rue Simmons opposed to adoption of
the amended resolution.
*Ald. Braithwaite suggested the amendment be read during the City
Manager announcements during City Council for residents concerned
about this item.
(A27) Ordinance 27-O-19 Authorizing 2019 A&B General Obligation Bond Issues
Staff recommends introduction of Ordinance 27-O-19 providing for the issuance
of one or more series of not to exceed $18,000,000 General Obligation
Corporate Purpose Bonds, Series 2019A, to finance the construction and
equipment of a new Robert Crown Community Center, Ice Complex and Library
Center and one or more series of not to exceed $18,000,000 General Obligation
Corporate Purpose Bonds, Series 2019B, for capital improvements, of the City of
Evanston, Cook County, Illinois, authorizing the execution of one or more bond
orders in connection therewith, providing for the levy and collection of a direct
annual tax for the payment of the principal of and interest on said bonds, and
authorizing and directing the sale of said bonds at public competitive sale. The
ordinance will be adopted and signed at the City Council meeting on April 22,
2019. The final terms of the bonds will be approved by the Designated Officers
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under the ordinance after the bond sale, which is scheduled for May 16, 2019, by
completion of the bond order as authorized by the bond ordinance.
For Introduction
Ald. Rainey moved to recommend introduction of Ordinance 27-O-19
providing for the issuance of one or more series of not to exceed
$18,000,000 General Obligation Corporate Purpose Bonds, Series 2019A, to
finance the construction and equipment of a new Robert Crown Community
Center, Ice Complex and Library Center and one or more series of not to
exceed $18,000,000 General Obligation Corporate Purpose Bonds, Series
2019B, for capital improvements, of the City of Evanston, Cook County,
Illinois, authorizing the execution of one or more bond orders in
connection therewith, providing for the levy and collection of a direct
annual tax for the payment of the principal of and interest on said bonds,
and authorizing and directing the sale of said bonds at public competitive
sale, seconded by Ald. Braithwaite.
CFO Desai discussed the implications of amortization, principal and additional
debt service and property taxes with the issuance of the 2019 A and B bond
issuance with the Library contribution of $1.25 million and the debt resolution
revised to $152 million.
The Committee voted 3-1 with Ald. Rue Simmons opposed to adoption of
the resolution.
(A32) Ordinance 29-O-19, Updating City Code Section 10-4-16-2(A) Vehicle
Parking Permits
Staff recommends City Council adoption of Ordinance 29-O-19, amending City
Code Section 10-4-16 changing the payment for parking permits from quarterly to
monthly and allowing for the stickerless enforcement of the City operated surface
parking lots.
For Introduction
Ald. Suffredin moved to recommend City Council adoption of Ordinance
29-O-19, amending City Code Section 10-4-16 changing the payment for
parking permits from quarterly to monthly and allowing for the stickerless
enforcement of the City operated surface parking lots, seconded by Ald.
Rainey.
The Committee voted unanimously 4-0 to adopt the ordinance.
VI. ITEMS FOR DISCUSSION
Ald. Braithwaite has received complaints from Quartet customers for the area on
Benson between University and Clark. Northwestern University purchased the
parking lots and restricted the parking for 2 hours. There is a request to extend
parking for at least 2 hours. Assistant City Manager Erika Storlie suggested a
referral to the Transportation & Parking Committee.
Ald. Rainey asked how do residents know to apply for jobs on the approved
projects on tonight’s agenda. Ald. Braithwaite explained that tradesmen know to
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go to job sites to apply for positions. Business Workforce Compliance
Coordinator Sharon Johnson provides a list of qualified Local Employment
Program (LEP) candidates with union membership directly to the hiring
managers for the projects. Ald. Rue Simmons added that she also works with
developers to conduct outreach to meet diversity goals.
Ald. Braithwaite discussed the goal of the study on the Under $20k spend by
staff. There was a total of $13 million spent on goods and services last year and
only $1.3 million is spent locally. The rest is spent outside of the community. He
would like to brainstorm how to redirect services the City pays for to Evanston-
based businesses in a responsible way.
Ald. Rue Simmons asked the Committee for support to use $5,000 of the LEP
penalty funds to purchase a product to better manage getting opportunities to
local businesses. The penalty funds also help pay for Evanston residents’ union
dues and firefighter testing fees.
VI. COMMUNICATIONS
VII. ADJOURNMENT
Ald. Braithwaite moved to adjourn, seconded by Ald. Rue Simmons. The meeting
was adjourned at 6:52pm.
Respectfully Submitted,
Janella Hardin, PHR
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To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Hitesh Desai, Chief Financial Officer
Tera Davis, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: April 16, 2019
Recommended Action:
Staff recommends approval of the City of Evanston Payroll and Bills List.
Summary:
Payroll – March 18, 2019 through March 31, 2019 $ 2,623,071.86
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – April 23, 2019 $ 5,788,823.06
General Fund Amount – Bills list $ 363,782.51
Advanced Checks – Bills list $ 2,354.32
366,136.83
TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 8,411,894.92
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid penalty, or to take advantage of early payment
discounts.
Attachments:
Bills List
For City Council meeting of April 22, 2019 Item A1 & A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
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100 GENERAL FUND
Vendor Invoice Date Invoice Amount
103624 - NATIONAL GUARDIAN LIFE INSURANCE 04/04/2019 193.85
$193.85
15875 - MAG CONSTRUCTION CO.04/03/2019 (3,721.55)
($3,721.55)
103917 - ON TRACK FULFILLMENT INC.04/05/2019 427.86
$427.86
272361 - Language Line Services 03/31/2019 6.33
$6.33
$434.19
16036 - CHRISTOPHER ESSEX 03/30/2019 120.00
$120.00
$120.00
14374 - ACCOUNTING PRINCIPALS 04/05/2019 657.98
$657.98
104107 - PITNEY BOWES 04/01/2019 6,139.99
$6,139.99
101543 - DUNBAR ARMORED 04/11/2019 1,531.61
$1,531.61
188147 - AZAVAR AUDIT SOLUTIONS 04/05/2019 521.21
$521.21
$8,850.79
299167 - MWM CONSULTING GROUP, INC.03/01/2019 6,000.00
$6,000.00
$6,000.00
11636 - PETE FEYERHERD 04/05/2019 550.00
$550.00
$550.00
268935 - JEFFREY D. GREENSPAN 04/08/2019 2,280.00
269400 - MITCHELL C. EX 04/02/2019 2,505.00
137723 - SUSAN D BRUNNER 04/09/2019 3,150.00
$7,935.00
$7,935.00
$23,889.98
303856 - ROBERT HALF INTERNATIONAL 02/21/2019 221.00
303856 - ROBERT HALF INTERNATIONAL 04/04/2019 2,550.00
$2,771.00
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
Business Unit 1585 - ADMINISTRATIVE HEARINGS Totals
Department 15 - CITY MANAGER'S OFFICE Totals
Business Unit 1585 - ADMINISTRATIVE HEARINGS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
HEARING OFFICER
HEARING OFFICER
Business Unit 1571 - TAX ASSESSMENT ADVOCACY
Account 64545 - PERSONAL COMPUTER SOFTWARE
ASSESSOR SOFTWARE ANNUAL MAINTENANCE
Account 64545 - PERSONAL COMPUTER SOFTWARE Totals
Business Unit 1570 - ACCOUNTING
Account 62110 - AUDITING
GASB 75 ACTUARIAL/FINANCIAL DISCLOSURE
Account 62110 - AUDITING Totals
Account 64541 - UTILITY TAX AUDIT SERVICES
CONTINGENCY PAYMENTS FOR AUDIT
Account 64541 - UTILITY TAX AUDIT SERVICES Totals
Business Unit 1560 - REVENUE & COLLECTIONS
Account 61060 - SEASONAL EMPLOYEES
SEASONAL HIRE WITH ACCOUNTING PRINCIPALS
Account 61060 - SEASONAL EMPLOYEES Totals
Business Unit 1535 - SUSTAINABILITY GRANT
Account 62490 - OTHER PROGRAM COSTS
EXPERIENCE CLIMATE CHANGE - UPDATED TEXT-CARDS
Account 62490 - OTHER PROGRAM COSTS Totals
Account 62490 - OTHER PROGRAM COSTS
TRANSLATION SERVICES
Account 62490 - OTHER PROGRAM COSTS Totals
Invoice Description
Fund 100 - GENERAL FUND
Account 21650 - LIFE INSURANCE-UNIVERSAL
NGL MONTHLY INVOICE
Account 21650 - LIFE INSURANCE-UNIVERSAL Totals
Account 41307 - RESERVE - L.E.P. VIOLATION FINES
L.E.P. VIOLATION
Account 41307 - RESERVE - L.E.P. VIOLATION FINES Totals
Department 15 - CITY MANAGER'S OFFICE
Business Unit 1510 - PUBLIC INFORMATION
TEMP SERVICES 02/15/2019
TEMP SERVICES 03/22/2019-03/29/2019
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Department 17 - LAW
Business Unit 1705 - LEGAL ADMINISTRATION
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
HEARING OFFICER
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 1571 - TAX ASSESSMENT ADVOCACY Totals
Business Unit 1570 - ACCOUNTING Totals
Business Unit 1560 - REVENUE & COLLECTIONS Totals
ARMORED TRUCK SERVICES-MARCH 2019
Account 62431 - ARMORED CAR SERVICES Totals
Account 62315 - POSTAGE
POSTAGE REFILL
Account 62315 - POSTAGE Totals
Account 62431 - ARMORED CAR SERVICES
Business Unit 1535 - SUSTAINABILITY GRANT Totals
Business Unit 1510 - PUBLIC INFORMATION Totals
WARD 2 MEETING POSTCARD
Account 62210 - PRINTING Totals
Account 62210 - PRINTING
Run by Tera Davis on 04/15/2019 02:56:37 PM Page 1 of 1079 of 611
100 GENERAL FUND
Vendor Invoice Date Invoice Amount
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
Invoice Description
106332 - WEST GROUP PAYMENT CTR 04/01/2019 936.62
$936.62
$3,707.62
$3,707.62
11884 - QUEST DIAGNOSTICS CLINICAL 04/04/2019 317.50
$317.50
255280 - ESPYR 04/04/2019 650.70
$650.70
12837 - ICIMS 04/04/2019 4,500.00
$4,500.00
$5,468.20
102642 - IRON MOUNTAIN OSDP 02/28/2019 855.58
$855.58
100924 - CDW GOVERNMENT INC.01/07/2019 7,594.86
13164 - SOLARWINDS 03/04/2019 6,417.00
$14,011.86
101155 - TECHNOLOGY MANAGEMENT REV 04/10/2019 800.00
101155 - TECHNOLOGY MANAGEMENT REV 03/11/2019 950.00
$1,750.00
154298 - CALL ONE 04/15/2019 16,021.87
154298 - CALL ONE 04/13/2019 12,573.77
149416 - AT & T 03/16/2019 87.73
149416 - AT & T 04/01/2019 1,256.59
100401 - COMCAST CABLE 04/01/2019 20,698.74
105394 - VERIZON WIRELESS 03/18/2019 84.24
$50,722.94
100177 - ALLEGRA PRINT & IMAGING 03/30/2019 39.00
$39.00
$67,379.38
16228 - ANDY FRAIN SERVICES, INC.01/31/2019 57,233.83
16228 - ANDY FRAIN SERVICES, INC.02/28/2019 61,510.33
$118,744.16
$118,744.16
100401 - COMCAST CABLE 03/20/2019 144.83
100401 - COMCAST CABLE 03/24/2019 31.51
$176.34
100273 - AMERICAN PUBLIC WORKS ASN 04/04/2019 510.00
$510.00
105150 - THYSSENKRUPP ELEVATOR 04/01/2019 714.12
$714.12
10798 - JOHNSON CONTROLS SECURITY 04/03/2019 460.00
10798 - JOHNSON CONTROLS SECURITY 04/06/2019 212.00
104107 - PITNEY BOWES 03/12/2019 277.98
$949.98
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
ALARM SERVICES DEMPSTER BEACH OFFICE REPAIRS
ALARM SERVICES CHURCH ST. GARAGE MAY-JUL 2019
2019 MAIL ROOM POSTAGE METER RENTAL AND
Account 62360 - MEMBERSHIP DUES
APWA 2019 MEMBERSHIP RENEWAL
Account 62360 - MEMBERSHIP DUES Totals
Business Unit 1942 - SCHOOL CROSSING GUARDS Totals
Business Unit 1950 - FACILITIES
Account 62225 - BLDG MAINTENANCE SERVICES
Business Unit 1942 - SCHOOL CROSSING GUARDS
Account 61060 - SEASONAL EMPLOYEES
CROSSING GUARD LABOR FEES
CROSSING GUARD LABOR FEES
Account 62341 - INTERNET SOLUTION PROVIDERS
COMMUNICATION CHARGES
COMMUNICATION CHARGES
Account 62341 - INTERNET SOLUTION PROVIDERS Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI.
Account 62175 - IS SERVICES
COMMUNICATION CHARGES
Account 62175 - IS SERVICES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
EAP CONSULTING-EMPLOYEE SERVICES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Department 17 - LAW Totals
Department 19 - ADMINISTRATIVE SERVICES
Business Unit 1929 - HUMAN RESOURCE DIVISION
Account 65010 - BOOKS, PUBLICATIONS, MAPS
LEGAL SERVICES
Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
FIRE 5 ELEVATOR SERVICES APR-JUN 2019
Account 62425 - ELEVATOR CONTRACT COSTS Totals
Account 62425 - ELEVATOR CONTRACT COSTS
COMMUNICATION CHARGES
COMMUNICATION CHARGES MAR 19
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 61060 - SEASONAL EMPLOYEES Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals
Account 64505 - TELECOMMUNICATIONS Totals
Account 65095 - OFFICE SUPPLIES
BUSINESS CARDS FOR DMITRY SHUB
Account 65095 - OFFICE SUPPLIES Totals
COMMUNICATION CHARGES- MAR 19
COMMUNICATION CHARGES- MAR 19
COMMUNICATION CHARGES -JAN, FEB, MAR 2019
COMMUNICATION CHARGES- MAR 19
COMMUNICATION CHARGES- MAR 19
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES- MAR 19
Account 62340 - COMPUTER LICENSE & SUPP Totals
Account 62340 - COMPUTER LICENSE & SUPP
ADOBE ACROBAT PRO AND CREATIVE CLOUD
ANNUAL MAINTENANCE OF SOLARWINDS NETWORK
Business Unit 1929 - HUMAN RESOURCE DIVISION Totals
Account 62512 - RECRUITMENT
RECRUITMENT SOFTWARE-ICIMS
Account 62512 - RECRUITMENT Totals
EMPLOYMENT TESTING-QUEST DIAGNOSTICS
Account 62270 - MEDICAL/HOSPITAL SERVICES Totals
Account 62270 - MEDICAL/HOSPITAL SERVICES
Business Unit 1705 - LEGAL ADMINISTRATION Totals
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100 GENERAL FUND
Vendor Invoice Date Invoice Amount
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
Invoice Description
101143 - COMED 03/29/2019 515.37
101143 - COMED 04/01/2019 534.57
101143 - COMED 04/02/2019 971.54
101143 - COMED 04/01/2019 69.81
$2,091.29
103744 - NICOR 03/01/2019 255.44
103744 - NICOR 03/01/2019 1,161.92
103744 - NICOR 03/12/2019 330.52
$1,747.88
103744 - NICOR 03/29/2019 410.76
$410.76
100177 - ALLEGRA PRINT & IMAGING 03/30/2019 156.00
$156.00
$6,756.37
$198,348.11
101187 - CONNECTIONS FOR THE HOMELESS 04/04/2019 2,443.80
$2,443.80
$2,443.80
176213 - TESKA ASSOCIATES, INC.04/04/2019 2,885.00
$2,885.00
$2,885.00
$5,328.80
294626 - ARTISTIC ENGRAVING 03/25/2019 1,193.07
13549 - EVANSTON IMPRINTABLES 04/05/2019 220.25
103617 - NATIONAL AWARDS & FINE GIFTS 03/28/2019 60.00
103617 - NATIONAL AWARDS & FINE GIFTS 04/05/2019 218.00
$1,691.32
101143 - COMED 04/02/2019 31.89
$31.89
103744 - NICOR 03/12/2019 471.03
$471.03
$2,194.24
101729 - EVANSTON FUNERAL & CREMATION 03/01/2019 1,275.00
102984 - LAUNDRY WORLD 04/02/2019 175.00
$1,450.00
$1,450.00
101401 - DELL COMPUTER CORP.02/24/2019 8,640.00
$8,640.00
$8,640.00
167307 - NET TRANSCRIPTS, INC.03/31/2019 15.75
$15.75
$15.75Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS Totals
Business Unit 2251 - 311 CENTER Totals
Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS
Account 62770 - MISCELLANEOUS
Business Unit 2210 - PATROL OPERATIONS Totals
Business Unit 2251 - 311 CENTER
Account 64505 - TELECOMMUNICATIONS
Business Unit 2210 - PATROL OPERATIONS
Account 62490 - OTHER PROGRAM COSTS
BODY REMOVAL
PRISONER BLANKETS
Account 64005 - ELECTRICITY
ELECTRIC BILL - CAMERAS
Account 64005 - ELECTRICITY Totals
Business Unit 5300 - ECON. DEVELOPMENT Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Business Unit 2128 - EMERGENCY SOLUTIONS GRANT Totals
Business Unit 5300 - ECON. DEVELOPMENT
Account 62185 - CONSULTING SERVICES
Department 21 - COMMUNITY DEVELOPMENT
Business Unit 2128 - EMERGENCY SOLUTIONS GRANT
Account 67110 - CONNECTIONS FOR THE HOMELESS
5TH DISBURSEMENT OF 2018 EMERGENCY SOLUTIONS
Account 65015 - CHEMICALS/ SALT
UTILITIES: NICOR
Account 65015 - CHEMICALS/ SALT Totals
Account 64005 - ELECTRICITY
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
Account 62770 - MISCELLANEOUS Totals
TRANSCRIPTS
COMPUTER PURCHASE - 311, FACS, PWA
Account 64505 - TELECOMMUNICATIONS Totals
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 2205 - POLICE ADMINISTRATION Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
SHADOW BOXES - RETIREES
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 2205 - POLICE ADMINISTRATION
Account 62490 - OTHER PROGRAM COSTS
BADGES & STARS
T-SHIRTS RETIREMENT
PLAQUES - OFC OF THE YEAR
Department 22 - POLICE
RFP 18-51 CENTRAL STREET/GREEN BAY SSA STUDY
Account 62185 - CONSULTING SERVICES Totals
Account 67110 - CONNECTIONS FOR THE HOMELESS Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Account 65095 - OFFICE SUPPLIES
2019 BUSINESS CARDS FOR FLEET AND FACILITIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1950 - FACILITIES Totals
Account 64015 - NATURAL GAS Totals
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: COMED
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100 GENERAL FUND
Vendor Invoice Date Invoice Amount
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
Invoice Description
101769 - CITY OF EVANSTON PETTY CASH 04/12/2019 311.00
12015 - BENJAMIN HOLLIMAN 04/05/2019 75.00
162925 - JEFFREY FAISON 03/28/2019 75.00
10267 - JASON M. KOHL 03/28/2019 75.00
103774 - NORTH EAST MULTI-REGIONAL 04/02/2019 100.00
11976 - TED SCHIENBEIN 04/05/2019 75.00
$711.00
103883 - OFFICE DEPOT 03/19/2019 14.37
103883 - OFFICE DEPOT 03/19/2019 29.56
$43.93
$754.93
11988 - EVANSTON ANIMAL SHELTER 03/06/2019 14,450.88
$14,450.88
101143 - COMED 04/01/2019 396.89
101143 - COMED 04/03/2019 117.90
$514.79
$14,965.67
101134 - COLLEY ELEVATOR CO.04/01/2019 199.00
322695 - ECO-CLEAN MAINTENANCE 04/02/2019 203.13
$402.13
228912 - DUSTCATCHERS, INC.03/26/2019 46.75
228912 - DUSTCATCHERS, INC.03/12/2019 46.75
$93.50
$495.63
$28,516.22
163373 - HEALTH ENDEAVORS, S.C.04/10/2019 445.00
$445.00
103356 - METROPOLITAN FIRE CHIEFS ASSOC. 03/15/2019 40.00
103356 - METROPOLITAN FIRE CHIEFS ASSOC. 03/15/2019 40.00
$80.00
103744 - NICOR 04/12/2019 314.94
103744 - NICOR 03/12/2019 383.78
103744 - NICOR 03/12/2019 470.02
103744 - NICOR 03/12/2019 388.10
103744 - NICOR 03/12/2019 316.27
103744 - NICOR 04/02/2019 413.52
$2,286.63
11435 - TODAY'S UNIFORMS INC. 02/25/2019 23.95
11435 - TODAY'S UNIFORMS INC. 02/25/2019 51.90
11435 - TODAY'S UNIFORMS INC. 02/25/2019 108.80
11435 - TODAY'S UNIFORMS INC. 02/25/2019 15.95
11435 - TODAY'S UNIFORMS INC. 02/25/2019 28.95
11435 - TODAY'S UNIFORMS INC. 02/26/2019 15.95
11435 - TODAY'S UNIFORMS INC. 02/26/2019 15.95
11435 - TODAY'S UNIFORMS INC. 02/26/2019 15.95
11435 - TODAY'S UNIFORMS INC. 02/26/2019 191.80
11435 - TODAY'S UNIFORMS INC. 02/26/2019 41.95
11435 - TODAY'S UNIFORMS INC. 02/26/2019 101.90
Account 65020 - CLOTHING
UNIFORMS
UNIFORMS
UNIFORMS
Account 62360 - MEMBERSHIP DUES
MEMBERSHIP
MEMBERSHIP
Account 62360 - MEMBERSHIP DUES Totals
Department 22 - POLICE Totals
Department 23 - FIRE MGMT & SUPPORT
Business Unit 2305 - FIRE MGT & SUPPORT
Account 65125 - OTHER COMMODITIES
FLOOR MATS
FLOOR MATS
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2295 - BUILDING MANAGEMENT
Account 62225 - BLDG MAINTENANCE SERVICES
ELEVATOR INSPECTION
CLEANING SERVICE
Business Unit 2280 - ANIMAL CONTROL
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
ANIMAL SHELTER OPERATIONAL COSTS OCT 2018 - JAN
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION
Account 62295 - TRAINING & TRAVEL
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
Account 64015 - NATURAL GAS Totals
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
Account 64015 - NATURAL GAS
UTILITIES: NICOR
MEDICAL EVALUATION
Account 62270 - MEDICAL/HOSPITAL SERVICES Totals
Account 62270 - MEDICAL/HOSPITAL SERVICES
Business Unit 2295 - BUILDING MANAGEMENT Totals
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Business Unit 2280 - ANIMAL CONTROL Totals
Account 64005 - ELECTRICITY
ELECTRIC BILL - ANIMAL SHELTER
ELECTRIC BILL - CAMERAS
Account 64005 - ELECTRICITY Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION Totals
TRAINING - BREACHPOINT
MEAL ALLOWANCE - CIT TRAINING
Account 62295 - TRAINING & TRAVEL Totals
PETTY CASH - OFFICE OF ADMIN
MEAL ALLOWANCE - CIT TRAINING
MEAL ALLOWANCE - FORCE SCIENCE INSTITUTE
MEAL ALLOWANCE - FORCE SCIENCE INSTITUTE
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100 GENERAL FUND
Vendor Invoice Date Invoice Amount
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
Invoice Description
11435 - TODAY'S UNIFORMS INC. 02/26/2019 23.95
11435 - TODAY'S UNIFORMS INC. 02/26/2019 35.90
11435 - TODAY'S UNIFORMS INC. 01/17/2019 54.95
11435 - TODAY'S UNIFORMS INC. 01/18/2019 34.00
11435 - TODAY'S UNIFORMS INC. 02/28/2019 21.95
11435 - TODAY'S UNIFORMS INC. 02/28/2019 23.95
11435 - TODAY'S UNIFORMS INC. 02/28/2019 50.90
11435 - TODAY'S UNIFORMS INC. 02/27/2019 24.95
11435 - TODAY'S UNIFORMS INC. 02/27/2019 49.95
11435 - TODAY'S UNIFORMS INC. 03/01/2019 18.10
11435 - TODAY'S UNIFORMS INC. 03/01/2019 84.99
11435 - TODAY'S UNIFORMS INC. 03/01/2019 126.94
11435 - TODAY'S UNIFORMS INC. 03/01/2019 54.95
11435 - TODAY'S UNIFORMS INC. 03/18/2019 30.00
11435 - TODAY'S UNIFORMS INC. 03/20/2019 21.95
11435 - TODAY'S UNIFORMS INC. 03/20/2019 97.85
11435 - TODAY'S UNIFORMS INC. 03/23/2019 84.00
11435 - TODAY'S UNIFORMS INC. 03/25/2019 69.95
11435 - TODAY'S UNIFORMS INC. 03/25/2019 10.95
11435 - TODAY'S UNIFORMS INC. 03/26/2019 19.95
11435 - TODAY'S UNIFORMS INC. 03/26/2019 40.90
11435 - TODAY'S UNIFORMS INC. 03/26/2019 24.95
11435 - TODAY'S UNIFORMS INC. 03/30/2019 23.00
11435 - TODAY'S UNIFORMS INC. 03/30/2019 188.85
11435 - TODAY'S UNIFORMS INC. 03/30/2019 119.90
11435 - TODAY'S UNIFORMS INC. 04/01/2019 69.95
11435 - TODAY'S UNIFORMS INC. 04/01/2019 21.95
11435 - TODAY'S UNIFORMS INC. 04/02/2019 46.90
11435 - TODAY'S UNIFORMS INC. 04/02/2019 155.85
11435 - TODAY'S UNIFORMS INC. 04/02/2019 219.00
11435 - TODAY'S UNIFORMS INC. 04/02/2019 129.95
11435 - TODAY'S UNIFORMS INC. 04/02/2019 129.95
11435 - TODAY'S UNIFORMS INC. 04/03/2019 140.00
11435 - TODAY'S UNIFORMS INC. 04/03/2019 25.95
11435 - TODAY'S UNIFORMS INC. 04/03/2019 248.75
11435 - TODAY'S UNIFORMS INC. 04/03/2019 736.15
11435 - TODAY'S UNIFORMS INC. 04/05/2019 117.00
11435 - TODAY'S UNIFORMS INC. 04/05/2019 84.99
$4,077.17
100401 - COMCAST CABLE 03/28/2019 15.79
$15.79
$6,904.59
228402 - PROMOS 911, INC.04/08/2019 740.79
228402 - PROMOS 911, INC.04/08/2019 304.25
$1,045.04
103316 - PHYSIO-CONTROL, INC.03/28/2019 76.35
145122 - ZOLL DATA SYSTEMS 05/15/2018 1,100.00
$1,176.35
$2,221.39
102791 - KC FITNESS SERVICE 03/29/2019 182.70
$182.70
104171 - PRAXAIR DISTIBUTION INC 03/21/2019 653.43
104171 - PRAXAIR DISTIBUTION INC 03/27/2019 533.97
$1,187.40
100158 - AIR ONE EQUIPMENT 11/23/2018 46.50
Account 65085 - MINOR EQUIPMENT & TOOLS
SMALL TOOLS
Business Unit 2315 - FIRE SUPPRESSION
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
EQUIPMENT REPAIR
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62250 - COMPUTER EQUIPMENT MAINT
EPCR SUPPORT
SOFTWARE SUPPORT
Account 62250 - COMPUTER EQUIPMENT MAINT Totals
Business Unit 2310 - FIRE PREVENTION
Account 62210 - PRINTING
PUB ED MATERIALS
PUB ED MATERIALS
Account 65125 - OTHER COMMODITIES
COMMUNICATION CHARGES MAR 19
Account 65125 - OTHER COMMODITIES Totals
Account 65015 - CHEMICALS/ SALT Totals
Account 65015 - CHEMICALS/ SALT
EMS SUPPLIES
EMS SUPPLIES
Business Unit 2310 - FIRE PREVENTION Totals
Account 62210 - PRINTING Totals
Business Unit 2305 - FIRE MGT & SUPPORT Totals
UNIFORMS
UNIFORMS
Account 65020 - CLOTHING Totals
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
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100 GENERAL FUND
Vendor Invoice Date Invoice Amount
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
Invoice Description
100158 - AIR ONE EQUIPMENT 04/05/2019 127.00
100158 - AIR ONE EQUIPMENT 10/03/2018 142.63
104509 - RUSSO POWER EQUIPMENT 04/01/2019 235.14
101350 - W S DARLEY & CO 04/11/2019 125.42
101350 - W S DARLEY & CO 04/10/2019 178.36
$855.05
100158 - AIR ONE EQUIPMENT 01/01/2019 17,892.00
103316 - PHYSIO-CONTROL, INC.03/26/2019 914.00
$18,806.00
$21,031.15
$30,157.13
222307 - VCG UNIFORM 03/31/2019 50.48
222307 - VCG UNIFORM 03/31/2019 911.97
$962.45
103883 - OFFICE DEPOT 03/25/2019 24.99
$24.99
$987.44
222307 - VCG UNIFORM 03/31/2019 50.47
222307 - VCG UNIFORM 03/31/2019 304.03
$354.50
$354.50
$1,341.94
103883 - OFFICE DEPOT 03/28/2019 3.29
$3.29
$3.29
101143 - COMED 04/01/2019 200.88
101143 - COMED 04/03/2019 82.39
101143 - COMED 04/02/2019 39.89
101143 - COMED 04/02/2019 241.15
101143 - COMED 03/29/2019 321.37
101143 - COMED 04/01/2019 52.55
101143 - COMED 04/02/2019 239.41
101143 - COMED 04/01/2019 44.67
101143 - COMED 04/01/2019 201.79
101143 - COMED 04/01/2019 98.55
101143 - COMED 04/02/2019 77.30
101143 - COMED 04/02/2019 45.90
101143 - COMED 03/29/2019 495.85
101143 - COMED 04/01/2019 107.85
101143 - COMED 04/01/2019 28.38
101143 - COMED 04/01/2019 23.85
101143 - COMED 03/29/2019 291.13
101143 - COMED 04/01/2019 62.68
101143 - COMED 04/02/2019 31.13
101143 - COMED 04/01/2019 56.62
101143 - COMED 04/01/2019 19.34
101143 - COMED 04/02/2019 75.91
101143 - COMED 04/04/2019 53.11
101143 - COMED 04/03/2019 45.71
101143 - COMED 04/03/2019 29.00
101143 - COMED 04/04/2019 167.78
Business Unit 3025 - PARK UTILITIES
Account 64005 - ELECTRICITY
UTILITIES: COMED
UTILITIES: COMED
Department 24 - HEALTH Totals
Department 30 - PARKS, REC. AND COMMUNITY SERV.
Business Unit 3010 - REC. BUSINESS & FISCAL MGMT
Department 23 - FIRE MGMT & SUPPORT Totals
Department 24 - HEALTH
Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH
HELMET PARTS
REPAIR PARTS
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
Business Unit 3010 - REC. BUSINESS & FISCAL MGMT Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 2499 - GENERAL ASSISTANCE Totals
Business Unit 2499 - GENERAL ASSISTANCE
Account 65020 - CLOTHING
STAFF SHIRTS EMBROIDERY
STAFF SHIRTS
Account 65020 - CLOTHING Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH Totals
Account 65020 - CLOTHING
STAFF SHIRTS EMBROIDERY
STAFF SHIRTS
Account 65020 - CLOTHING Totals
Business Unit 2315 - FIRE SUPPRESSION Totals
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Account 65625 - FURNITURE & FIXTURES
TURNOUT GEAR
EPCR FEE
Account 65625 - FURNITURE & FIXTURES Totals
REPAIR PARTS
REPAIR PARTS
REPAIR PARTS
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100 GENERAL FUND
Vendor Invoice Date Invoice Amount
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
Invoice Description
101143 - COMED 04/02/2019 176.12
$3,310.31
103744 - NICOR 03/28/2019 68.09
103744 - NICOR 04/03/2019 132.52
103744 - NICOR 04/03/2019 194.11
103744 - NICOR 04/03/2019 119.91
103744 - NICOR 04/02/2019 99.98
103744 - NICOR 04/04/2019 64.09
103744 - NICOR 04/02/2019 104.29
103744 - NICOR 04/05/2019 110.47
$893.46
104672 - SERVICE SANITATION INC 04/05/2019 320.00
$320.00
$4,523.77
12792 - UNIFIRST CORPORATION 04/09/2019 23.31
$23.31
103744 - NICOR 03/01/2019 127.85
$127.85
$151.16
14608 - ROBOTHINK, LLC 04/11/2019 3,500.00
$3,500.00
103744 - NICOR 03/12/2019 323.11
$323.11
16477 - FRANKLIN SPORTS, INC 10/04/2018 233.70
$233.70
$4,056.81
151986 - CINTAS CORPORATION #769 04/04/2019 35.00
102984 - LAUNDRY WORLD 04/04/2019 12.50
$47.50
12642 - PATRICK SHELTON 04/04/2019 225.00
12642 - PATRICK SHELTON 04/04/2019 225.00
12642 - PATRICK SHELTON 04/04/2019 225.00
$675.00
103744 - NICOR 03/01/2019 382.44
$382.44
12428 - SMIGO MANAGEMENT GROUP DBA 04/04/2019 490.62
$490.62
$1,595.56
16457 - LYNN BABER 04/11/2019 500.00
16479 - STEPHEN FEDO 04/11/2019 300.00
$800.00
$800.00
100310 - ANDERSON PEST CONTROL 04/05/2019 52.44
$52.44
$52.44Business Unit 3050 - RECREATION OUTREACH PROGRAM Totals
Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals
Business Unit 3050 - RECREATION OUTREACH PROGRAM
Account 62495 - LICENSED PEST CONTROL SERVICES
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals
Business Unit 3045 - FLEETWOOD/JOURDAIN THEATER
Account 62490 - OTHER PROGRAM COSTS
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 62511 - ENTERTAIN/PERFORMER SERV
DJ FOR GRADE SCHOOL/MIDDLE SCHOOL SKATING
DJ FOR GRADE AND MIDDLE SCHOOL SKATING PARTY.
DJ FOR GRADE AND MIDDLE SCHOOL PARTY
Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT
Account 62225 - BLDG MAINTENANCE SERVICES
Business Unit 3030 - CROWN COMMUNITY CENTER
Account 62490 - OTHER PROGRAM COSTS
JANITORIAL SUPPLY
Account 62490 - OTHER PROGRAM COSTS Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
PORTAL RENTAL OF TOILET
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
PEST CONTROL
CASTING DIRECTOR SUNSET BABY
PLAYWRIGHT ETC. BLACK BALLERINA
Account 62490 - OTHER PROGRAM COSTS Totals
CATERING LUNCH FOR SENIOR ON WEDNESDAYS.
Account 65025 - FOOD Totals
Account 65025 - FOOD
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
DOOR MATS MONTHLY CLEANING
MOP HEADS WASHED
Account 62225 - BLDG MAINTENANCE SERVICES Totals
DODGE BALLS
Account 65110 - RECREATION SUPPLIES Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 65110 - RECREATION SUPPLIES
Business Unit 3035 - CHANDLER COMMUNITY CENTER
Account 62505 - INSTRUCTOR SERVICES
ROBOTICS AND CODING CAMP
Account 62505 - INSTRUCTOR SERVICES Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Business Unit 3030 - CROWN COMMUNITY CENTER Totals
Business Unit 3025 - PARK UTILITIES Totals
UTILITIES: NICOR
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: COMED
Account 64005 - ELECTRICITY Totals
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100 GENERAL FUND
Vendor Invoice Date Invoice Amount
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
Invoice Description
100310 - ANDERSON PEST CONTROL 04/01/2019 55.06
$55.06
16476 - MARQUEE MOVIE PRESENTATIONS, LLC 04/11/2019 275.00
$275.00
14598 - IDEAL CHARTER 04/09/2019 531.00
$531.00
313314 - 303 TAXI 04/01/2019 5,800.00
108194 - JUDON, ARNETT 04/01/2019 2,000.00
$7,800.00
103744 - NICOR 03/12/2019 474.38
$474.38
12428 - SMIGO MANAGEMENT GROUP DBA 03/29/2019 3,053.16
105050 - TAGS BAKERY 04/11/2019 132.00
$3,185.16
101492 - EDWARD DON & COMPANY 03/25/2019 134.98
101492 - EDWARD DON & COMPANY 03/21/2019 107.14
$242.12
103883 - OFFICE DEPOT 04/04/2019 28.99
102520 - ILLINOIS PAPER DBA IMPACT 03/28/2019 276.80
$305.79
$12,868.51
100310 - ANDERSON PEST CONTROL 04/05/2019 52.45
100310 - ANDERSON PEST CONTROL 04/05/2019 42.35
$94.80
$94.80
102755 - JORSON & CARLSON 03/29/2019 35.01
$35.01
13200 - TOTAL MECHANICAL SOLUTIONS, LLC 04/03/2019 445.00
$445.00
101646 - EMPIRE COOLER SERVICE INC 04/01/2019 100.00
102984 - LAUNDRY WORLD 04/02/2019 121.75
12792 - UNIFIRST CORPORATION 04/09/2019 69.91
$291.66
103744 - NICOR 03/01/2019 383.53
$383.53
10546 - SUPERIOR INDUSTRIAL SUPPLY 04/01/2019 491.82
$491.82
13656 - BOTANY BAY CHEMICAL COMPANY 03/27/2019 2,325.48
$2,325.48
103883 - OFFICE DEPOT 03/20/2019 23.49
103883 - OFFICE DEPOT 03/20/2019 11.67
$35.16
$4,007.66Business Unit 3095 - CROWN ICE RINK Totals
Account 65050 - BLDG MAINTENANCE MATERIAL
COOLING TOWER MAINTENANCE
Account 65050 - BLDG MAINTENANCE MATERIAL Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 62251 - CROWN CENTER SYSTEMS REPAIR
AIR COMPRESSOR FOLLOW UP MAINTENANCE
Account 62251 - CROWN CENTER SYSTEMS REPAIR Totals
Business Unit 3080 - BEACHES Totals
Business Unit 3095 - CROWN ICE RINK
Account 62245 - OTHER EQMT MAINTENANCE
Business Unit 3080 - BEACHES
Account 62495 - LICENSED PEST CONTROL SERVICES
PEST CONTROL
PEST CONTROL
Account 62695 - COUPON PMTS-CAB SUBSIDY
TAXI REIMBURSEMENT
TAXI REIMBURSEMENT
Account 62695 - COUPON PMTS-CAB SUBSIDY Totals
Account 62505 - INSTRUCTOR SERVICES
CHICAGO FILM/MOVIE TALK LECTURE
Account 62505 - INSTRUCTOR SERVICES Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES
Account 62495 - LICENSED PEST CONTROL SERVICES
Account 65095 - OFFICE SUPPLIES Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
JANITORIAL SUPPLY
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65040 - JANITORIAL SUPPLIES
ICE COOLER RENTAL
CHILDCARE LAUNDRY
JANITORIAL SUPPLY
Account 62490 - OTHER PROGRAM COSTS Totals
Account 62490 - OTHER PROGRAM COSTS
ICE SCRAPER KNIVES MAINTENANCE
Account 62245 - OTHER EQMT MAINTENANCE Totals
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE PAPER LEVY
Account 65095 - OFFICE SUPPLIES Totals
Account 65040 - JANITORIAL SUPPLIES
DISHWASHER DETERGENT
DISHWASHER RINSE AID
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65025 - FOOD
CONGREGATE LUNCH PROGRAM-LEVY
FOOD FOR VOLUNTEERS
Account 65025 - FOOD Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 62507 - FIELD TRIPS Totals
Account 62507 - FIELD TRIPS
MAY BUS TRIP
MONTHLY PEST CONTROL
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
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100 GENERAL FUND
Vendor Invoice Date Invoice Amount
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
Invoice Description
100310 - ANDERSON PEST CONTROL 04/05/2019 55.11
$55.11
$55.11
102594 - INSTITUTE FOR THERAPY THROUGH 03/31/2019 300.00
105668 - MCGAW YMCA 03/14/2019 1,660.00
$1,960.00
$1,960.00
151986 - CINTAS CORPORATION #769 04/09/2019 35.00
$35.00
317731 - CEE GEE MUSIC 04/10/2019 600.00
$600.00
$635.00
103744 - NICOR 03/28/2019 305.81
$305.81
100177 - ALLEGRA PRINT & IMAGING 03/01/2019 547.00
100177 - ALLEGRA PRINT & IMAGING 03/27/2019 23.00
$570.00
$875.81
100162 - ALARM DETECTION SYSTEMS, INC.04/07/2019 286.50
$286.50
103744 - NICOR 03/01/2019 466.16
$466.16
$752.66
16449 - JEREMY KAY 04/09/2019 1,500.00
16468 - JUICY JUJU 04/05/2019 1,200.00
158092 - PETRA VAN NUIS 04/05/2019 1,200.00
$3,900.00
$3,900.00
103744 - NICOR 03/01/2019 778.51
$778.51
$778.51
$37,111.09
16470 - ARDIS BERGHOFF 03/29/2019 120.00
$120.00
100273 - AMERICAN PUBLIC WORKS ASN 04/04/2019 340.00
$340.00
$460.00
100273 - AMERICAN PUBLIC WORKS ASN 04/04/2019 340.00
$340.00
$340.00
Business Unit 4300 - ENVIRONMENTAL SERVICES
Account 62360 - MEMBERSHIP DUES
APWA 2019 MEMBERSHIP RENEWAL
Account 62360 - MEMBERSHIP DUES Totals
Account 62360 - MEMBERSHIP DUES
APWA 2019 MEMBERSHIP RENEWAL
Account 62360 - MEMBERSHIP DUES Totals
Business Unit 3806 - CIVIC CENTER SERVICES Totals
Department 30 - PARKS, REC. AND COMMUNITY SERV. Totals
Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals
Business Unit 3806 - CIVIC CENTER SERVICES
Account 64015 - NATURAL GAS
Business Unit 3720 - CULTURAL ARTS PROGRAMS
Account 62511 - ENTERTAIN/PERFORMER SERV
STARLIGHT PERFORMER
STARLIGHT PERFORMER
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Business Unit 3605 - ECOLOGY CENTER Totals
Business Unit 3710 - NOYES CULTURAL ARTS CENTER
Account 62518 - SECURITY ALARM CONTRACTS
Business Unit 3605 - ECOLOGY CENTER
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 62490 - OTHER PROGRAM COSTS
ENTERTAINMENT FOR SPECIAL EVENT
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 3130 - SPECIAL RECREATION Totals
Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER
Account 62225 - BLDG MAINTENANCE SERVICES
Business Unit 3100 - SPORTS LEAGUES Totals
Business Unit 3130 - SPECIAL RECREATION
Account 62490 - OTHER PROGRAM COSTS
Business Unit 3100 - SPORTS LEAGUES
Account 62495 - LICENSED PEST CONTROL SERVICES
Business Unit 4300 - ENVIRONMENTAL SERVICES Totals
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals
MOVING VEHICLE PERMIT REFUND
Account 52126 - RIGHT-OF-WAY PERMIT Totals
Department 40 - PUBLIC WORKS AGENCY
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN
Account 52126 - RIGHT-OF-WAY PERMIT
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
STARLIGHT PERFORMER
Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals
QUARTERLY ALARM CHARGES
Account 62518 - SECURITY ALARM CONTRACTS Totals
Account 65110 - RECREATION SUPPLIES Totals
Account 65110 - RECREATION SUPPLIES
ANIMAL ROOM SIGNS TO BE REIMBURSED BY EEA
ANIMAL ROOM SIGNS TO BE REIMBURSED BY EEA
Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals
Account 62225 - BLDG MAINTENANCE SERVICES Totals
MONTHLY MAT SERVICE
MUSIC THERAPY
POOL RENTAL
Account 62490 - OTHER PROGRAM COSTS Totals
PEST CONTROL
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
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100 GENERAL FUND
Vendor Invoice Date Invoice Amount
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
Invoice Description
16478 - BETH HIGGINS 02/18/2019 213.00
$213.00
$213.00
101143 - COMED 04/03/2019 37.68
14787 - CLEANSLATE CHICAGO, LLC 04/30/2018 3,609.38
$3,647.06
101192 - CONSERV FS 04/10/2019 820.00
$820.00
101192 - CONSERV FS 04/05/2019 160.00
$160.00
104509 - RUSSO POWER EQUIPMENT 03/25/2019 27.61
$27.61
$4,654.67
100273 - AMERICAN PUBLIC WORKS ASN 04/04/2019 510.00
$510.00
100924 - CDW GOVERNMENT INC.03/01/2019 3,089.35
101473 - DLT SOLUTIONS 04/10/2019 9,898.00
$12,987.35
104727 - THE SIDWELL COMPANY 03/21/2019 180.00
$180.00
103883 - OFFICE DEPOT 03/19/2019 59.96
103883 - OFFICE DEPOT 03/19/2019 3.25
$63.21
$13,740.56
100273 - AMERICAN PUBLIC WORKS ASN 04/04/2019 170.00
$170.00
$170.00
158336 - ARROW ROAD CONSTRUCTION 02/27/2019 1,272.73
13666 - BUILDERS ASPHALT, LLC 11/13/2018 83.79
13666 - BUILDERS ASPHALT, LLC 11/16/2018 74.46
$1,430.98
$1,430.98
101143 - COMED 03/14/2019 689.43
101143 - COMED 03/01/2019 499.54
101143 - COMED 03/11/2019 15,738.69
101143 - COMED 03/08/2019 369.99
$17,297.65
101143 - COMED 03/05/2019 41.48
101143 - COMED 03/06/2019 37.98
$79.46
100375 - ARTS & LETTERS LTD.04/01/2019 523.00
$523.00
$17,900.11
$38,909.32
$363,782.51
$363,782.51
Fund 100 - GENERAL FUND Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Account 64007 - TRAFFIC LIGHT ELECTRICITY
UTILITIES: COMED
UTILITIES: COMED
Account 64007 - TRAFFIC LIGHT ELECTRICITY Totals
Business Unit 4510 - STREET MAINTENANCE Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT
Account 64006 - LIGHTING
Business Unit 4500 - INFRASTRUCTURE MAINTENANCE Totals
Business Unit 4510 - STREET MAINTENANCE
Account 65055 - MATER. TO MAINT. IMP.
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals
Business Unit 4500 - INFRASTRUCTURE MAINTENANCE
Account 62360 - MEMBERSHIP DUES
Account 62199 - PARK MNTNCE & FURNITURE RPLCMN
WOOD SNOW FENCE
Account 62199 - PARK MNTNCE & FURNITURE RPLCMN Totals
Business Unit 4330 - GREENWAYS
Account 62195 - LANDSCAPE MAINTENANCE SERVICES
UTILITIES: COMED
LANDSCAPING SERVICES APRIL
Business Unit 4320 - FORESTRY
Account 62385 - TREE SERVICES
REFUND: HAZARDOUS TREE REMOVAL
Account 62385 - TREE SERVICES Totals
Account 65115 - TRAFFIC CONTROL SUPPLI Totals
Account 65115 - TRAFFIC CONTROL SUPPLI
HONORARY STREET NAME AND SHEETING
UTILITIES: COMED
Account 64006 - LIGHTING Totals
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
ASPHALT
ASPHALT
Account 65055 - MATER. TO MAINT. IMP. Totals
UPM COLD PATCH PURCHASE
APWA 2019 MEMBERSHIP RENEWAL
Account 62360 - MEMBERSHIP DUES Totals
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Account 65010 - BOOKS, PUBLICATIONS, MAPS
2018 ANNUAL SERVICE FOR COOK COUNTY
Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals
Account 65095 - OFFICE SUPPLIES
Account 64545 - PERSONAL COMPUTER SOFTWARE
5 LICENSES FOR MICROSOFT PROJECT
2019 ANNUAL MAINTENANCE FEES AUTODESK
Account 64545 - PERSONAL COMPUTER SOFTWARE Totals
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING
Account 62360 - MEMBERSHIP DUES
APWA 2019 MEMBERSHIP RENEWAL
Account 62360 - MEMBERSHIP DUES Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
GREENWAYS PARKS MAINTENANCE SUPPLIES
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Business Unit 4330 - GREENWAYS Totals
Account 65005 - AGRI/BOTANICAL SUPPLIES
FERTILIZER
Account 65005 - AGRI/BOTANICAL SUPPLIES Totals
Account 62195 - LANDSCAPE MAINTENANCE SERVICES Totals
Business Unit 4320 - FORESTRY Totals
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175 GENERAL ASSISTANCE
Vendor Invoice Date Invoice Amount
103883 - OFFICE DEPOT 03/28/2019 36.90
103883 - OFFICE DEPOT 03/27/2019 11.09
103883 - OFFICE DEPOT 03/22/2019 56.37
$104.36
$104.36
$104.36
$104.36Fund 175 - GENERAL ASSISTANCE FUND Totals
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 4605 - GENERAL ASSISTANCE ADMIN Totals
Department 24 - HEALTH Totals
Business Unit 4605 - GENERAL ASSISTANCE ADMIN
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Invoice Description
Fund 175 - GENERAL ASSISTANCE FUND
Department 24 - HEALTH
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180 GOOD NEIGHBOR FUND
Vendor Invoice No.Invoice Date Invoice Amount
100177 - ALLEGRA PRINT & IMAGING 42034 04/03/2019 112.50
105676 - YOUTH JOB CENTER OF
EVANSTON
MEAC 04/09/2019 90,000.00
$90,112.50
$90,112.50
$90,112.50
$90,112.50
Business Unit 1800 - GOOD NEIGHBOR ADMINISTRATION Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 180 - GOOD NEIGHBOR FUND Totals
Business Unit 1800 - GOOD NEIGHBOR ADMINISTRATION
Account 62490 - OTHER PROGRAM COSTS
SUSTAIN EVANSTON DECALS
MAYOR'S EMPLOYMENT ADVISORY
COMMISSION POSITION
Account 62490 - OTHER PROGRAM COSTS Totals
Invoice Description
Fund 180 - GOOD NEIGHBOR FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
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205 EMERGENCY TELEPHONE
Vendor Invoice Date Invoice Amount
100987 - CHICAGO COMMUNICATIONS, LLC.04/03/2019 674.00
$674.00
149416 - AT & T 03/22/2019 210.10
$210.10
$884.10
$884.10
$884.10
Department 22 - POLICE Totals
Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES
Account 64505 - TELECOMMUNICATIONS Totals
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
MOBILE RADIO
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Invoice Description
Fund 205 - EMERGENCY TELEPHONE (E911) FUND
Department 22 - POLICE
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
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240 HOME FUND
Vendor Invoice Date Invoice Amount
101187 - CONNECTIONS FOR THE
HOMELESS
04/11/2019 17,910.20
$17,910.20
$17,910.20
$17,910.20
$17,910.20
Business Unit 5430 - HOME FUND Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 240 - HOME FUND Totals
Business Unit 5430 - HOME FUND
Account 65535 - REHAB LOANS
TBRA PAYMENT
Account 65535 - REHAB LOANS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Invoice Description
Fund 240 - HOME FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
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250 AFFORDABLE HOUSING FUND
Vendor Invoice Date Invoice Amount
16209 - DENZIN SOLTANZADEH LLC 04/05/2019 2,047.50
$2,047.50
$2,047.50
$2,047.50
$2,047.50
Business Unit 5465 - AFFORDABLE HOUSING Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 250 - AFFORDABLE HOUSING FUND Totals
Business Unit 5465 - AFFORDABLE HOUSING
Account 62490 - OTHER PROGRAM COSTS
ACQUISITION & REVITALIZATION OF
DISTRESSED PROPERTY
Account 62490 - OTHER PROGRAM COSTS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Invoice Description
Fund 250 - AFFORDABLE HOUSING FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
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415 CAPITAL IMPROVEMENTS FUND
Vendor Invoice Date Invoice Amount
101086 - CLARK DIETZ, INC.03/06/2019 * 743.74
102196 - GRUMMAN/BUTKUS ASSOCIATES 03/15/2019 *4,841.36
$5,585.10
171019 - CHRISTOPHER B. BURKE
ENGINEERING, LTD.
03/05/2019 *903.00
$903.00
$6,488.10
153783 - INTERRA, INC.03/19/2019 *5,760.00
153783 - INTERRA, INC.03/19/2019 *3,955.00
153783 - INTERRA, INC.03/19/2019 *3,200.00
176213 - TESKA ASSOCIATES, INC.03/27/2019 *12,965.55
$25,880.55
171019 - CHRISTOPHER B. BURKE 03/06/2019 *8,802.57
101221 - COOK COUNTY RECORDER OF DEEDS 03/07/2019 1,304.00
103956 - OTIS ELEVATOR COMPANY 04/11/2019 *36,913.33
313740 - PHOENIX FIRE SYSTEMS, INC 01/29/2019 *32,945.00
$79,964.90
$105,845.45
104995 - B.H. SUHR & COMPANY, INC.01/10/2019 900.00
102196 - GRUMMAN/BUTKUS ASSOCIATES 03/15/2019 3,236.86
$4,136.86
$4,136.86
153783 - INTERRA, INC.04/04/2019 *12,595.00
104927 - STANLEY CONSULTANTS INC.03/28/2019 *104,422.88
$117,017.88
14848 - STRUCTURES CONSTRUCTION LLC 04/05/2019 *113,921.88
$113,921.88
$230,939.76
317200 - HAMPTON, LENZINI AND RENWICK, 04/09/2019 4,585.00
$4,585.00
$4,585.00
$351,995.17
$351,995.17
Business Unit 4219 - NON-BOND CAPITAL 2019 Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 415 - CAPITAL IMPROVEMENTS FUND Totals
Business Unit 4219 - NON-BOND CAPITAL 2019
Account 65515 - OTHER IMPROVEMENTS
HARBERT PARK SURVEY RFP
Account 65515 - OTHER IMPROVEMENTS Totals
Account 65515 - OTHER IMPROVEMENTS
HOWARD ST THEATRE CONSTRUCTION CONTRACT
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4218 - NON-BOND CAPITAL 2018 Totals
Business Unit 4218 - NON-BOND CAPITAL 2018
Account 62145 - ENGINEERING SERVICES
TASK ORDER 7 '19 GEO-TECHNICAL & ENVIRONMENTAL SRVS
CENTRAL ST BRIDGE PHASE II ENGINEERING SRVS
Account 62145 - ENGINEERING SERVICES Totals
MECHANICAL ENGINEERING SERVICES AT FIRE STATION 1
Account 62145 - ENGINEERING SERVICES Totals
Business Unit 4119 - 2019 GO BOND CAPITAL Totals
Business Unit 4118 - 2018 GO BOND CAPITAL Totals
Business Unit 4119 - 2019 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
PLAT OF SURVEY FOR 949 SHERMAN AVE.
SPECIAL ASSESSMENT ALLEY PAVING - 2018
SOLE SOURCE MODERNIZATION OF ELEVATORS AT CIVIC
FIRE SUPPRESSION SYSTEM AT SERVICE CENTER
Account 65515 - OTHER IMPROVEMENTS Totals
GARDEN PARK RENOVATIONS - CONSULTING AWARD
Account 62145 - ENGINEERING SERVICES Totals
Account 65515 - OTHER IMPROVEMENTS
SHERIDAN RD-CHICAGO AVE. PHASE III ENG SRVCS
Business Unit 4118 - 2018 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
TASK ORDER 7 '19 GEO-TECHNICAL & ENVIRONMENTAL SRVS
TASK ORDER 7 '19 GEO-TECHNICAL & ENVIRONMENTAL SRVS
TASK ORDER 7 '19 GEO-TECHNICAL & ENVIRONMENTAL SRVS
Account 65515 - OTHER IMPROVEMENTS
HOWARD ST CORRIDOR IMPROVEMENT PROJECT
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4117 - 2017 GO BOND ISSUANCE Totals
Business Unit 4117 - 2017 GO BOND ISSUANCE
Account 62145 - ENGINEERING SERVICES
CHANDLER-NEWBERGER CENTER HVAC&ELECTRICAL
IMPROVEMENTS
CIVIC CENTER HVAC ARCHITECTURAL/ENGINEERING SRVCS
Account 62145 - ENGINEERING SERVICES Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Invoice Description
Fund 415 - CAPITAL IMPROVEMENTS FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
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416 CROWN CONSTRUCTION
Vendor Invoice Date Invoice Amount
226897 - WOODHOUSE TINUCCI ARCHITECTS 03/19/2019 81,451.26
$81,451.26
101143 - COMED 04/01/2019 1,467.07
103744 - NICOR 04/02/2019 2,825.76
285559 - BULLEY & ANDREWS, LLC 05/05/2019 *1,106,575.41
$1,110,868.24
$1,192,319.50
$1,192,319.50
$1,192,319.50
Business Unit 4160 - CROWN CONSTRUCTION PROJECT Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 416 - CROWN CONSTRUCTION FUND Totals
Account 65515 - OTHER IMPROVEMENTS
UTILITIES: COMED
UTILITIES: NICOR
ROBERT CROWN CONSTRUCTION
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4160 - CROWN CONSTRUCTION PROJECT
Account 62145 - ENGINEERING SERVICES
ROBERT CROWN ARCHITECTURAL
SERVICES REMAINING FUNDS
Account 62145 - ENGINEERING SERVICES Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Invoice Description
Fund 416 - CROWN CONSTRUCTION FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
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420 SPECIAL ASSESSMENT
Vendor Invoice Date Invoice Amount
16472 - FIRST AMERICAN TITLE INSURANCE
COMPANY
04/04/2019 88.18
$88.18
16472 - FIRST AMERICAN TITLE INSURANCE
COMPANY
04/04/2019 380.00
$380.00
$468.18
$468.18
$468.18
Department 26 - PUBLIC WORKS Totals
Fund 420 - SPECIAL ASSESSMENT FUND Totals
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
Account 56590 - SPEC ASSESS PRINCIPAL PMT
OVERPAYMENT SPECIAL ASSESSMENT WARRANT 1508
Account 56590 - SPEC ASSESS PRINCIPAL PMT Totals
Business Unit 6365 - SPECIAL ASSESSMENT Totals
Business Unit 6365 - SPECIAL ASSESSMENT
Account 56570 - SPEC. ASSESS. INTEREST
OVERPAYMENT SPECIAL ASSESSMENT WARRANT 1508
Account 56570 - SPEC. ASSESS. INTEREST Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Invoice Description
Fund 420 - SPECIAL ASSESSMENT FUND
Department 26 - PUBLIC WORKS
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505 PARKING SYSTEM FUND
Vendor Invoice Date Invoice Amount
16471 - MANUFACTURERS NEWS, INC 04/05/2019 70.00
$70.00
101543 - DUNBAR ARMORED 04/11/2019 4,578.77
$4,578.77
188404 - SINGH & ASSOCIATES, INC.04/09/2019 *1,191.70
$1,191.70
$5,840.47
101545 - DUNCAN PARKING TECHNOLOGIES, 04/10/2019 5,056.25
$5,056.25
105288 - UNION PACIFIC RAILROAD COMPANY 03/07/2019 11,458.50
103360 - METROPOLITAN WATER 03/22/2019 1,811.00
$13,269.50
101143 - COMED 03/29/2019 820.57
101143 - COMED 03/29/2019 885.59
$1,706.16
16336 - KUNES COUNTRY FORD OF ANTIOCH 03/20/2019 21,707.00
$21,707.00
$41,738.91
10192 - CTA/AB 03/12/2019 188.10
$188.10
154298 - CALL ONE 04/13/2019 184.92
$184.92
$373.02
10192 - CTA/AB 03/12/2019 366.30
$366.30
105150 - THYSSENKRUPP ELEVATOR 04/01/2019 10,147.02
105150 - THYSSENKRUPP ELEVATOR 01/01/2019 9,824.82
$19,971.84
120286 - JOHNSON CONTROLS FIRE
PROTECTION LP
04/02/2019 9,525.00
$9,525.00
215899 - MB EVANSTON SHERMAN, L.L.C.03/25/2019 7,016.41
$7,016.41
154298 - CALL ONE 04/13/2019 525.34
$525.34
$37,404.89
10192 - CTA/AB 03/12/2019 435.60
$435.60
103744 - NICOR 03/28/2019 106.43
$106.43
154298 - CALL ONE 04/13/2019 789.50
$789.50
$1,331.53
$86,688.82
$86,688.82Fund 505 - PARKING SYSTEM FUND Totals
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
Account 64505 - TELECOMMUNICATIONS Totals
Business Unit 7037 - MAPLE GARAGE Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES
Account 62400 - CONTRACT SVC-PARKING GARAGE
MONTHLY RENT-LOT 19
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 64015 - NATURAL GAS
Account 64505 - TELECOMMUNICATIONS Totals
Business Unit 7036 - 2008B Bond SHERMAN GARAGE Totals
Business Unit 7037 - MAPLE GARAGE
JANITORIAL SERVICES
Account 62660 - BUSINESS ATTRACTION Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
YEARLY ALARM SERVICES 2019
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62660 - BUSINESS ATTRACTION
Account 62425 - ELEVATOR CONTRACT COSTS
SHERMAN PLAZA ELEVATORS
SHERMAN PLAZA ELEVATORS JAN-MARCH
Account 62425 - ELEVATOR CONTRACT COSTS Totals
Business Unit 7036 - 2008B Bond SHERMAN GARAGE
Account 62400 - CONTRACT SVC-PARKING GARAGE
MONTHLY RENT-LOT 19
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES
Account 64505 - TELECOMMUNICATIONS Totals
Business Unit 7025 - CHURCH STREET GARAGE Totals
Business Unit 7025 - CHURCH STREET GARAGE
Account 62400 - CONTRACT SVC-PARKING GARAGE
MONTHLY RENT-LOT 19
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 65070 - OFFICE/OTHER EQT MTN MATL
REPLACEMENT VEHICLE #133 FORD TRANSIT CONNECT
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
Business Unit 7015 - PARKING LOTS & METERS Totals
Account 64005 - ELECTRICITY
UTILITIES: COMED
UTILITIES: COMED
Account 64005 - ELECTRICITY Totals
Account 62375 - RENTALS
LEASE PAYMENT FOR LOT 54
MWRDGC LOT 21 FEE
Account 62375 - RENTALS Totals
Business Unit 7015 - PARKING LOTS & METERS
Account 62245 - OTHER EQMT MAINTENANCE
04.2019 SINGLE SPACE PARKING METER CRM
Account 62245 - OTHER EQMT MAINTENANCE Totals
2019 PARKING LOT LIGHTING DESIGN RFP
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 7005 - PARKING SYSTEM MGT Totals
Account 62431 - ARMORED CAR SERVICES
ARMORED TRUCK SERVICES-MARCH 2019
Account 62431 - ARMORED CAR SERVICES Totals
Account 65515 - OTHER IMPROVEMENTS
Business Unit 7005 - PARKING SYSTEM MGT
Account 53385 - SPACE (LOT) RENTALS
PARKING LOT PAYMENT MADE FOR REDUNDANT
Account 53385 - SPACE (LOT) RENTALS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Invoice Description
Fund 505 - PARKING SYSTEM FUND
Department 19 - ADMINISTRATIVE SERVICES
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510 WATER FUND
Vendor Invoice Date Invoice Amount
233886 - PLOTE CONSTRUCTION 04/08/2019 650.00
$650.00
100196 - ALONZO JR., ANGELEO 03/29/2019 278.68
15789 - JAY HENDERSON JR.03/26/2019 231.12
16326 - JORGE ROSALES 03/25/2019 304.34
10282 - ELEANORE MEADE 04/02/2019 237.80
109783 - TIMOTHY BARTUS 04/09/2019 233.28
$1,285.22
101832 - FEDERAL EXPRESS CORP.03/27/2019 31.05
$31.05
154298 - CALL ONE 04/13/2019 276.72
$276.72
212727 - IRTH SOLUTIONS 04/01/2019 200.00
212727 - IRTH SOLUTIONS 02/01/2019 200.00
$400.00
103883 - OFFICE DEPOT 03/12/2019 144.96
$144.96
$2,787.95
105481 - WATER RESOURCES 04/05/2019 2,660.00
$2,660.00
$2,660.00
101143 - COMED 03/12/2019 22.28
$22.28
103744 - NICOR 04/02/2019 106.37
103744 - NICOR 03/01/2019 1,202.89
$1,309.26
$1,331.54
120072 - PENCCO, INC.03/31/2019 7,698.96
$7,698.96
$7,698.96
14395 - DATA TRANSFER SOLUTIONS, LLC 03/21/2019 967.50
101473 - DLT SOLUTIONS 04/10/2019 2,322.60
$3,290.10
105481 - WATER RESOURCES 04/05/2019 3,505.00
$3,505.00
$6,795.10
100273 - AMERICAN PUBLIC WORKS ASN 04/04/2019 850.00
$850.00
$850.00
100780 - OZINGA CHICAGO RMC, INC.03/14/2019 1,323.00
100780 - OZINGA CHICAGO RMC, INC.03/18/2019 1,323.00
100780 - OZINGA CHICAGO RMC, INC.03/22/2019 1,323.00
100780 - OZINGA CHICAGO RMC, INC.03/21/2019 2,058.00
100780 - OZINGA CHICAGO RMC, INC.04/02/2019 1,269.00
$7,296.00
105479 - WATER PRODUCTS CO.04/02/2019 10,680.71
$10,680.71
$17,976.71
$40,100.26
$40,100.26
Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 510 - WATER FUND Totals
Account 65055 - MATER. TO MAINT. IMP.
WATER DISTRIBUTION MATERIALS
Account 65055 - MATER. TO MAINT. IMP. Totals
2019 CONCRETE PURCHASE
2019 CONCRETE PURCHASE
2019 CONCRETE PURCHASE
2019 CONCRETE PURCHASE
Account 65051 - MATERIALS - STREETS DIVISION Totals
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE
Account 65051 - MATERIALS - STREETS DIVISION
2019 CONCRETE PURCHASE
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING
Account 62360 - MEMBERSHIP DUES
APWA 2019 MEMBERSHIP RENEWAL
Account 62360 - MEMBERSHIP DUES Totals
Account 65080 - MERCHANDISE FOR RESALE
NEPTUNE WATER METERS & STRAINERS
Account 65080 - MERCHANDISE FOR RESALE Totals
Business Unit 4225 - WATER OTHER OPERATIONS Totals
Business Unit 4225 - WATER OTHER OPERATIONS
Account 62340 - COMPTER LICENSE & SUPP
VUEWORKS YEAR 3 SOFTWARE LICENSING,
IMPLEMENTATION & TRAINING
2019 ANNUAL MAINTENANCE FEES AUTODESK
Account 62340 - COMPTER LICENSE & SUPP Totals
Account 65015 - CHEMICALS/ SALT
HYDROFLUOROSILICIC ACID (PER SPEC)
Account 65015 - CHEMICALS/ SALT Totals
Business Unit 4220 - FILTRATION Totals
Account 64015 - NATURAL GAS Totals
Business Unit 4210 - PUMPING Totals
Business Unit 4220 - FILTRATION
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
UTILITIES: NICOR
Business Unit 4208 - WATER BILLING Totals
Business Unit 4210 - PUMPING
Account 64005 - ELECTRICITY
UTILITIES: COMED
Business Unit 4208 - WATER BILLING
Account 65070 - OFFICE/OTHER EQT MTN MATL
NEPTUNE WATER METERS & STRAINERS
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 4200 - WATER PRODUCTION Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
DIG TRACK MONTHLY SUPPORT
DIGTRACK TICKETS MONTHLY SUPPORT
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 62315 - POSTAGE Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES
Account 64505 - TELECOMMUNICATIONS Totals
REIMBURSEMENT: WATERCON
Account 62295 - TRAINING & TRAVEL Totals
Account 62315 - POSTAGE
SHIPPING
Account 62295 - TRAINING & TRAVEL
REIMBURSEMENT: WATERCON
REIMBURSEMENT: WATERCON
REIMBURSEMENT: WATERCON
REIMBURSEMENT: WATERCON
Business Unit 4200 - WATER PRODUCTION
Account 56145 - FEES AND OUTSIDE WORK
REFUND: FIRE HYDRANT PERMIT DEPOSIT
Account 56145 - FEES AND OUTSIDE WORK Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Invoice Description
Fund 510 - WATER FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
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513 WATER EXTENSION FUND
Vendor Invoice Date Invoice Amount
153783 - INTERRA, INC.03/19/2019 *28,025.00
106588 - CDM SMITH, INC.03/29/2019 *18,792.87
15796 - PURE TECHNOLOGIES 09/19/2018 30,307.20
$77,125.07
15875 - MAG CONSTRUCTION CO.04/03/2019 *37,215.50
14335 - THIENEMAN CONSTRUCTION, INC.04/13/2019 1,385,147.25
$1,422,362.75
$1,499,487.82
$1,499,487.82
$1,499,487.82Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals
Department 71 - UTILITIES Totals
Account 62145 - ENGINEERING SERVICES Totals
Account 65515 - OTHER IMPROVEMENTS
SOUTH STANDPIPE PUMP STATION MCC & BLDG RENO
CLEARWELL 9 REPLACEMENT PROJECT CONSTRUCTION
AGREEMENT
Business Unit 7330 - WATER FUND DEP, IMP, EXT
Account 62145 - ENGINEERING SERVICES
TASK ORDER 7 '19 GEO-TECHNICAL & ENVIRONMENTAL SRVS
TREATED WATER STORAGE ENGINEERING
INSPECTION OF LARGE DIAMETER MAINS
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Invoice Description
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND
Department 71 - UTILITIES
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515 SEWER FUND
Vendor Invoice Date Invoice Amount
100273 - AMERICAN PUBLIC WORKS ASN 04/04/2019 340.00
$340.00
$340.00
153783 - INTERRA, INC.03/19/2019 * 3,290.00
$3,290.00
$3,290.00
$3,630.00
$3,630.00Fund 515 - SEWER FUND Totals
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
Account 62461 - SEWER MAINTENANCE CONTRACTS Totals
Business Unit 4535 - SEWER IMPROVEMENTS Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Business Unit 4530 - SEWER MAINTENANCE Totals
Business Unit 4535 - SEWER IMPROVEMENTS
Account 62461 - SEWER MAINTENANCE CONTRACTS
TASK ORDER 7 '19 GEO-TECHNICAL &
ENVIRONMENTAL SRVS
Business Unit 4530 - SEWER MAINTENANCE
Account 62360 - MEMBERSHIP DUES
APWA 2019 MEMBERSHIP RENEWAL
Account 62360 - MEMBERSHIP DUES Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Invoice Description
Fund 515 - SEWER FUND
Department 40 - PUBLIC WORKS AGENCY
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520 SOLID WASTE FUND
Vendor Invoice Date Invoice Amount
100496 - SOLID WASTE AGENCY
NORTHERN COOK
04/01/2019 60,502.32
$60,502.32
11992 - COLLECTIVE RESOURCE INC.03/31/2019 210.00
102184 - GROOT RECYCLING & WASTE
SERVICES
04/01/2019 134,472.00
$134,682.00
102184 - GROOT RECYCLING & WASTE
SERVICES
04/01/2019 78,676.54
$78,676.54
101401 - DELL COMPUTER CORP.02/24/2019 960.00
$960.00
105116 - TEUTEBERG INC 03/18/2019 956.23
$956.23
$275,777.09
$275,777.09
$275,777.09Fund 520 - SOLID WASTE FUND Totals
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
Account 67107 - OUTREACH Totals
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals
Department 40 - PUBLIC WORKS AGENCY Totals
COMPUTER PURCHASE - 311, FACS, PWA
Account 65555 - PERSONAL COMPUTER EQUIPMENT Totals
Account 67107 - OUTREACH
PUBLIC SERVICE MAILING - SPANISH
Account 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS
2019 RESIDENTIAL YARD WASTE COLLECTION
CONTRACT
Account 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS Totals
Account 65555 - PERSONAL COMPUTER EQUIPMENT
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS
2019 PLASTIC BAG/FILM COLLECTION PROGRAM
2019 RESIDENTIAL REFUSE COLLECTION
CONTRACT
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN
Account 62405 - SWANCC DISPOSAL FEES
FY2019 SOLID WASTE DISPOSAL FEES
Account 62405 - SWANCC DISPOSAL FEES Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Invoice Description
Fund 520 - SOLID WASTE FUND
Department 40 - PUBLIC WORKS AGENCY
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600 FLEET SERVICE FUND
Vendor Invoice Date Invoice Amount
154298 - CALL ONE 04/13/2019 1,365.57
$1,365.57
$1,365.57
299298 - ADVANCED PROCLEAN INC.03/22/2019 822.45
101401 - DELL COMPUTER CORP.02/24/2019 960.00
215687 - REINDERS, INC.03/27/2019 315.47
$2,097.92
101064 - CINTAS #22 03/26/2019 188.03
101064 - CINTAS #22 04/09/2019 211.25
101064 - CINTAS #22 04/02/2019 224.62
151986 - CINTAS CORPORATION #769 03/22/2019 281.56
151986 - CINTAS CORPORATION #769 04/05/2019 287.18
151986 - CINTAS CORPORATION #769 03/29/2019 281.56
$1,474.20
103562 - MUNICIPAL FLEET MGRS ASSC C/O
JACK GRAY
04/02/2019 30.00
100273 - AMERICAN PUBLIC WORKS ASN 04/04/2019 170.00
$200.00
202507 - GAS DEPOT INC.03/26/2019 10,341.00
202507 - GAS DEPOT INC.03/26/2019 8,248.10
322710 - MID-TOWN PETROLEUM ACQUISITION
LLC DBA:
03/29/2019 259.40
$18,848.50
100003 - 1ST AYD CORPORATION 04/01/2019 515.42
15228 - ADVANCE AUTO PARTS 04/09/2019 11.03
299298 - ADVANCED PROCLEAN INC.04/02/2019 911.30
104011 - ALTORFER INDUSTRIES, INC.03/29/2019 2,335.56
322967 - APC STORES, INC., DBA BUMPER TO
BUMPER
03/21/2019 26.46
322967 - APC STORES, INC., DBA BUMPER TO
BUMPER
03/28/2019 16.85
322967 - APC STORES, INC., DBA BUMPER TO
BUMPER
03/29/2019 212.72
322967 - APC STORES, INC., DBA BUMPER TO
BUMPER
03/27/2019 115.53
322967 - APC STORES, INC., DBA BUMPER TO
BUMPER
03/27/2019 10.09
322967 - APC STORES, INC., DBA BUMPER TO
BUMPER
03/26/2019 87.12
322967 - APC STORES, INC., DBA BUMPER TO
BUMPER
03/25/2019 27.89
322967 - APC STORES, INC., DBA BUMPER TO
BUMPER
03/26/2019 13.49
322967 - APC STORES, INC., DBA BUMPER TO
BUMPER
03/26/2019 28.81
322967 - APC STORES, INC., DBA BUMPER TO
BUMPER
03/25/2019 175.54
322967 - APC STORES, INC., DBA BUMPER TO
BUMPER
03/27/2019 313.83
322967 - APC STORES, INC., DBA BUMPER TO
BUMPER
04/04/2019 15.19
322967 - APC STORES, INC., DBA BUMPER TO
BUMPER
03/29/2019 3.49
322967 - APC STORES, INC., DBA BUMPER TO
BUMPER
04/01/2019 48.12
322967 - APC STORES, INC., DBA BUMPER TO
BUMPER
04/05/2019 74.94
322967 - APC STORES, INC., DBA BUMPER TO
BUMPER
04/05/2019 49.96
322967 - APC STORES, INC., DBA BUMPER TO
BUMPER
03/29/2019 24.50
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
VEHICLE SPLIT LOOM
TRAFFIC VEHICLE #164 TRAILER HITCH
TRAFFIC VEHICLE #163 EXHAUST PARTS
AIR FILTERS
HYDRAULIC COUPLER
HYDRAULIC COUPLER
VEHICLE TAIL LIGHTS
AIR FILTERS
AIR FILTERS
FUEL FILTERS
FILTERS AND SEALS
RUBBER GROMMET
HYDRAULIC COUPLER
BRAKE DISCS AND PADS
VEHICLE RELAY
VEHICLE WIRING
OIL ABSORBENT
TRANSMISSION FLUID
CAR WASH SERVICE
STREETS VEHICLE #683 PREVENTATIVE
OIL FILTERS
VEHICLE FUEL JAN-JUL 2019
STOCK PETROLEUM PRODUCTS
Account 65035 - PETROLEUM PRODUCTS Totals
Account 65060 - MATER. TO MAINT. AUTOS
APWA 2019 MEMBERSHIP RENEWAL
Account 62360 - MEMBERSHIP DUES Totals
Account 65035 - PETROLEUM PRODUCTS
VEHICLE FUEL JAN-JUL 2019
SAFETY MAT SERVICE
Account 62355 - LAUNDRY/OTHER CLEANING Totals
Account 62360 - MEMBERSHIP DUES
2019 MUNICIPAL FLEET MANAGERS ASSOCIATION
DUES
UNIFORM LAUNDRY SERVICE
UNIFORM LAUNDRY SERVICE
UNIFORM LAUNDRY SERVICE
SAFETY MAT SERVICE
SAFETY MAT SERVICE
COMPUTER PURCHASE - 311, FACS, PWA
GREENWAYS VEHICLE #533 REPAIRS
Account 62245 - OTHER EQMT MAINTENANCE Totals
Account 62355 - LAUNDRY/OTHER CLEANING
Business Unit 7705 - GENERAL SUPPORT Totals
Business Unit 7710 - FLEET MAINTENANCE
Account 62245 - OTHER EQMT MAINTENANCE
VEHICLE PRESSURE WASHING
Business Unit 7705 - GENERAL SUPPORT
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES
Account 64505 - TELECOMMUNICATIONS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Invoice Description
Fund 600 - FLEET SERVICES FUND
Department 19 - ADMINISTRATIVE SERVICES
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600 FLEET SERVICE FUND
Vendor Invoice Date Invoice Amount
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Invoice Description
322967 - APC STORES, INC., DBA BUMPER TO
BUMPER
04/03/2019 23.10
100412 - ATLAS BOBCAT, INC.03/20/2019 62.36
100412 - ATLAS BOBCAT, INC.03/25/2019 58.60
101081 - CITY WELDING SALES & SERVICE INC.03/31/2019 19.00
101081 - CITY WELDING SALES & SERVICE INC.03/31/2019 97.09
101300 - CUMBERLAND SERVICENTER 03/21/2019 230.00
101300 - CUMBERLAND SERVICENTER 03/27/2019 91.10
101300 - CUMBERLAND SERVICENTER 03/04/2019 228.84
101300 - CUMBERLAND SERVICENTER 03/27/2019 1,406.72
101300 - CUMBERLAND SERVICENTER 03/21/2019 170.02
101300 - CUMBERLAND SERVICENTER 03/21/2019 191.40
101300 - CUMBERLAND SERVICENTER 04/04/2019 175.64
101300 - CUMBERLAND SERVICENTER 04/03/2019 169.02
101300 - CUMBERLAND SERVICENTER 04/01/2019 409.71
101511 - DOUGLAS TRUCK PARTS 03/08/2019 215.40
122589 - GLOBAL EMERGENCY PRODUCTS 03/25/2019 110.98
122589 - GLOBAL EMERGENCY PRODUCTS 03/20/2019 1,830.93
122589 - GLOBAL EMERGENCY PRODUCTS 04/02/2019 252.84
122589 - GLOBAL EMERGENCY PRODUCTS 04/01/2019 1,041.09
227800 - GOLF MILL FORD 03/19/2019 96.00
227800 - GOLF MILL FORD 03/22/2019 44.26
227800 - GOLF MILL FORD 03/26/2019 81.82
227800 - GOLF MILL FORD 03/28/2019 14.82
227800 - GOLF MILL FORD 04/09/2019 472.98
227800 - GOLF MILL FORD 04/03/2019 93.47
227800 - GOLF MILL FORD 04/05/2019 267.80
227800 - GOLF MILL FORD 04/05/2019 127.02
227800 - GOLF MILL FORD 04/01/2019 (75.00)
227800 - GOLF MILL FORD 03/29/2019 77.75
227800 - GOLF MILL FORD 03/29/2019 4.19
227800 - GOLF MILL FORD 04/01/2019 10.50
121261 - H. BARBER & SONS, INC.03/20/2019 1,987.83
121261 - H. BARBER & SONS, INC.03/20/2019 1,966.28
102281 - HAVEY COMMUNICATIONS INC.03/27/2019 209.00
102281 - HAVEY COMMUNICATIONS INC.04/03/2019 9,027.80
102281 - HAVEY COMMUNICATIONS INC.04/09/2019 500.00
16406 - IMPERIAL SUPPLIES, LLC 12/27/2018 208.39
102614 - INTERSTATE BATTERY OF NORTHERN
CHICAGO
03/28/2019 421.04
102614 - INTERSTATE BATTERY OF NORTHERN
CHICAGO
03/25/2019 99.94
102614 - INTERSTATE BATTERY OF NORTHERN
CHICAGO
04/02/2019 1,049.08
102614 - INTERSTATE BATTERY OF NORTHERN
CHICAGO
04/08/2019 1,145.07
102614 - INTERSTATE BATTERY OF NORTHERN
CHICAGO
04/05/2019 351.00
102943 - LAKE/COOK C.V. JOINTS INC 04/03/2019 165.00
259782 - LAWSON PRODUCTS, INC.03/26/2019 116.16
102994 - LEACH ENTERPRISES, INC.03/21/2019 171.80
14246 - NEW RIDE INC.08/14/2018 380.80
14246 - NEW RIDE INC.12/10/2018 168.95
14246 - NEW RIDE INC.02/16/2019 228.73
14246 - NEW RIDE INC.02/27/2019 1,096.21
14246 - NEW RIDE INC.03/23/2019 269.81
243021 - R.N.O.W., INC.03/22/2019 274.31
324612 - RUSH TRUCK CENTERS OF ILLINOIS 03/20/2019 622.90
324612 - RUSH TRUCK CENTERS OF ILLINOIS 03/20/2019 400.00
324612 - RUSH TRUCK CENTERS OF ILLINOIS 03/23/2019 1,150.88
324612 - RUSH TRUCK CENTERS OF ILLINOIS 03/22/2019 932.70
324612 - RUSH TRUCK CENTERS OF ILLINOIS 04/05/2019 620.58
324612 - RUSH TRUCK CENTERS OF ILLINOIS 04/05/2019 107.82
324612 - RUSH TRUCK CENTERS OF ILLINOIS 04/08/2019 233.40
324612 - RUSH TRUCK CENTERS OF ILLINOIS 04/02/2019 446.80
WATER VEHICLE #923 BRAKES
GREENWAYS VEHICLE #624 OIL KIT
BOLTS AND FLANGES
FILTERS
WATER VEHICLE #923 RADIATOR PARTS
TIRES, MARKER LIGHTS AND BRAKE PADS
THROTTLE ADVANCE SWITCH
VEHICLE #923 EMISSIONS
CHAMBER BRAKES
WATER VEHICLE #923 BRAKES
SPRING BRAKES
DRIVE SHAFT ASSEMBLY UNPAID BALANCE
OIL CHANGE AND COOLANT UNPAID BALANCE
OIL CHANGE AND FILTERS
TIMING CHAIN
BATTERIES
BATTERIES
BATTERIES
RECYCLING VEHICLE #712 HARD STEERING
HEX JAM NUTS
2019 EMERGENCY VEHICLE LIGHTING AND PARTS
PD VEHICLE #53 & #46 AXON VIDEO SYSTEM
VEHICLE SITTINGS
BATTERIES
BATTERIES
TRAFFIC VEHICLE #163 EXHAUST PARTS
CIRCUITS
GREENWAYS VEHICLE # 561 ROLLER ASSEMBLY
GREENWAYS VEHICLE #561 BODY PARTS
2019 EMERGENCY VEHICLE LIGHTING AND PARTS
COMMUNITY DEV VEHICLE #807 TIRE
PARKING VEHICLE #113 IGNITION SYSTEM
FACILITIES VEHICLE #258 AIR INTAKE
BATTERY CORE RETURN
PARKING VEHICLE #114 ELECTRICAL REPAIRS
WATER VEHICLE #933 DIAGNOSTICS
VEHICLE #770 MOTOR POOL
TRAFFIC VEHICLE #163 HEATING AND COOLING
GASKETS
FACILITIES VEHICLE #137 PULLEYS, VBELTS AND
TRIANGLE REFLECTOR KIT
VALVE ASSEMBLY
FIRE VEHICLE #312 ELECTRICAL
FIRE VEHICLE #323 GAUGES
FIRE VEHICLE #323 BRAKES
VEHICLE SEATS
VEHICLE MIRROR
OIL GAUGES
VEHICLE SEATS
RECYCLING VEHICLE #720 CAB LATCH
CHEMICAL CYLINDERS
SAFETY LANE COUPONS
VEHICLE WINDOW SWITCH
VEHICLE HOSES
VEHICLE #716 EXHAUST
AIR FILTERS
GREENWAYS VEHICLE #639 FUEL PARTS
VEHICLE #639 WHEELS
CYLINDERS
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600 FLEET SERVICE FUND
Vendor Invoice Date Invoice Amount
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Invoice Description
324612 - RUSH TRUCK CENTERS OF ILLINOIS 04/01/2019 131.54
324612 - RUSH TRUCK CENTERS OF ILLINOIS 04/02/2019 135.00
104918 - STANDARD EQUIPMENT COMPANY 02/27/2019 17,920.04
104918 - STANDARD EQUIPMENT COMPANY 02/27/2019 5,028.61
104918 - STANDARD EQUIPMENT COMPANY 02/27/2019 17,415.16
104918 - STANDARD EQUIPMENT COMPANY 03/26/2019 1,472.21
245587 - SUBURBAN ACCENTS, INC.04/09/2019 525.00
245587 - SUBURBAN ACCENTS, INC.04/09/2019 525.00
245587 - SUBURBAN ACCENTS, INC.04/09/2019 525.00
245587 - SUBURBAN ACCENTS, INC.04/03/2019 525.00
105104 - TERMINAL SUPPLY CO.03/19/2019 94.61
105104 - TERMINAL SUPPLY CO.03/26/2019 91.95
324441 - THE CHEVROLET EXCHANGE 03/25/2019 171.42
186754 - TRIANGLE RADIATOR 01/08/2019 220.00
105395 - VERMEER MIDWEST 03/26/2019 61.75
$82,211.86
101556 - DUXLER TIRE & CAR CENTER 04/02/2019 60.00
101556 - DUXLER TIRE & CAR CENTER 04/05/2019 60.00
245860 - WENTWORTH TIRE SERVICE 03/28/2019 428.76
245860 - WENTWORTH TIRE SERVICE 03/28/2019 136.00
245860 - WENTWORTH TIRE SERVICE 04/04/2019 258.56
245860 - WENTWORTH TIRE SERVICE 04/06/2019 266.00
$1,209.32
101511 - DOUGLAS TRUCK PARTS 03/08/2019 535.00
105104 - TERMINAL SUPPLY CO.03/22/2019 439.66
$974.66
15434 - HOWARD AUTO SERVICE 04/01/2019 140.50
$140.50
$107,156.96
$108,522.53
$108,522.53
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 600 - FLEET SERVICES FUND Totals
Account 65090 - SAFETY EQUIPMENT
ILLINOIS VEHICLE SAFETY TESTS
Account 65090 - SAFETY EQUIPMENT Totals
Business Unit 7710 - FLEET MAINTENANCE Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
FLOOR JACK REBUILD
CROSS LINKED WIRES
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
FLEET STOCK TIRES
RECYCLING VEHICLE #722 TIRES
COMMUNITY DEV VEHICLE #807 TIRES
RECYCLING VEHICLE #720 & 722 TIRES
Account 65065 - TIRES & TUBES Totals
Account 65060 - MATER. TO MAINT. AUTOS Totals
Account 65065 - TIRES & TUBES
FIRE VEHICLE #342 TIRES
COMMUNITY DEV VEHICLE #807 TIRE BALANCING
HOSE FITTINGS
LOCK NUTS
PRCS VEHICLE #766 HEATING AND COOLING
RECYCLING VEHICLE #722 EXHAUST
FORESTRY VEHICLE #562 CAB PARTS
RECYCLING VEHICLE #668 HYDRAULICS
PD VEHICLE #46 LETTERING
PD VEHICLE #48 LETTERING
PD VEHICLE #53 LETTERING
PD VEHICLE #36 LETTERING
WATER VEHICLE #923 BRAKES
WATER VEHICLE #923 BRAKES
ANNUAL INSPECTION AND REPAIRS TO STREET
SWEEPER #667
REPAIRS TO STREET SWEEPER #661
ANNUAL INSPECTION AND REPAIRS TO STREET
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601 EQUIPMENT REPLACEMENT FUND
Vendor Invoice Date Invoice Amount
104453 - ROLAND MACHINERY COMPANY 03/27/2019 69,280.00
$69,280.00
$69,280.00
$69,280.00
$69,280.00
Business Unit 7780 - VEHICLE REPLACEMENTS Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 601 - EQUIPMENT REPLACEMENT FUND Totals
Business Unit 7780 - VEHICLE REPLACEMENTS
Account 65550 - AUTOMOTIVE EQUIPMENT
NEW HAMM ROLLER VEHICLE #682
Account 65550 - AUTOMOTIVE EQUIPMENT Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Invoice Description
Fund 601 - EQUIPMENT REPLACEMENT FUND
Department 19 - ADMINISTRATIVE SERVICES
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
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605 INSURANCE FUND
Vendor Invoice Date Invoice Amount
301253 - JEEP & BLAZER 03/13/2019 228,355.15
16101 - LAW OFFICES OF SHAWN JONES LEGAL SERVICES-ALD. RUE SIMMONS 03/25/2019 1,042.50
$229,397.65
$229,397.65
$229,397.65
$229,397.65
$4,332,508.19
Accounts Payable by G/L
Distribution Report
G/L Date Range 04/23/19 - 04/23/19
Business Unit 7800 - RISK MANAGEMENT Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 605 - INSURANCE FUND Totals
Business Unit 7800 - RISK MANAGEMENT
Account 62130 - LEGAL SERVICES-GENERAL
JAMES PARK
Account 62130 - LEGAL SERVICES-GENERAL Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Invoice Description
Fund 605 - INSURANCE FUND
Department 99 - NON-DEPARTMENTAL
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Vendor Invoice Date Invoice Amount
101061 - AT & T MOBILITY 03/15/2019 97.56
$97.56
$97.56
$97.56
104554 - SAM'S CLUB DIRECT 02/28/2019 351.16
$351.16
$351.16
149416 - AT & T 03/16/2019 808.28
$808.28
$808.28
104554 - SAM'S CLUB DIRECT 02/27/2019 58.74
104554 - SAM'S CLUB DIRECT 02/27/2019 26.86
$85.60
$85.60
104554 - SAM'S CLUB DIRECT 02/28/2019 14.48
$14.48
$14.48
$1,259.52
104554 - SAM'S CLUB DIRECT 02/26/2019 10.98
$10.98
$10.98
104554 - SAM'S CLUB DIRECT 02/28/2019 69.88
$69.88
$69.88
104554 - SAM'S CLUB DIRECT 03/01/2019 150.90
$150.90
$150.90
104554 - SAM'S CLUB DIRECT 02/20/2019 145.12
104554 - SAM'S CLUB DIRECT 03/04/2019 20.66
$165.78
104554 - SAM'S CLUB DIRECT 03/15/2019 457.58
$457.58
$623.36
104554 - SAM'S CLUB DIRECT 03/11/2019 84.22
104554 - SAM'S CLUB DIRECT 03/15/2019 57.90
$142.12
$142.12
$997.24
$2,354.32
Accounts Payable by G/L
Distribution Report
*ADVANCED CHECKS FOR BILLING PERIOD ENDING
04.23.2019
Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals
Department 30 - PARKS, REC. AND COMMUNITY SERV. Totals
Fund 100 - GENERAL FUND Totals
Business Unit 3720 - CULTURAL ARTS PROGRAMS
Account 65110 - RECREATION SUPPLIES
*SUPPLIES: RECREATION
*SUPPLIES: RECREATION
Account 65110 - RECREATION SUPPLIES Totals
Account 65025 - FOOD
*SUPPLIES: MSYEP JOB FAIR
Account 65025 - FOOD Totals
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION
Account 62490 - OTHER PROGRAM COSTS
*SUPPLIES: MSYEP JOB READINESS
*SUPPLIES: MSYEP JOB READINESS
Account 62490 - OTHER PROGRAM COSTS Totals
Account 65110 - RECREATION SUPPLIES
*SUPPLIES: BINGO PRIZES
Account 65110 - RECREATION SUPPLIES Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals
Account 65025 - FOOD Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES
Business Unit 3020 - REC GENERAL SUPPORT Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT
Account 65025 - FOOD
*SUPPLIES: SEED TRAINING
Department 30 - PARKS, REC. AND COMMUNITY SERV.
Business Unit 3020 - REC GENERAL SUPPORT
Account 65110 - RECREATION SUPPLIES
*SUPPLIES: FARMERS MARKET
Account 65110 - RECREATION SUPPLIES Totals
Account 65040 - JANITORIAL SUPPLIES Totals
Business Unit 2295 - BUILDING MANAGEMENT Totals
Department 22 - POLICE Totals
Business Unit 2285 - PROBLEM SOLVING TEAM Totals
Business Unit 2295 - BUILDING MANAGEMENT
Account 65040 - JANITORIAL SUPPLIES
*SUPPLIES: JANITORIAL
Account 62490 - OTHER PROGRAM COSTS
*SUPPLIES: EXPLORER PROGRAM
*SUPPLIES: CPA OPENING NIGHT
Account 62490 - OTHER PROGRAM COSTS Totals
Account 64505 - TELECOMMUNICATIONS Totals
Business Unit 2251 - 311 CENTER Totals
Business Unit 2285 - PROBLEM SOLVING TEAM
Business Unit 2210 - PATROL OPERATIONS Totals
Business Unit 2251 - 311 CENTER
Account 64505 - TELECOMMUNICATIONS
*COMMUNICATION- MAR 19
Business Unit 2210 - PATROL OPERATIONS
Account 65025 - FOOD
*SUPPLIES: PRISONER FOOD
Account 65025 - FOOD Totals
Business Unit 1505 - CITY MANAGER Totals
Department 15 - CITY MANAGER'S OFFICE Totals
Department 22 - POLICE
Business Unit 1505 - CITY MANAGER
Account 64540 - TELECOMMUNICATIONS - WIRELESS
*COMMUNICATION- MAR 19
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Invoice Description
Fund 100 - GENERAL FUND
Department 15 - CITY MANAGER'S OFFICE
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Vendor Invoice Date Invoice Amount
Accounts Payable by G/L
Distribution Report
*ADVANCED CHECKS FOR BILLING PERIOD ENDING
04.23.2019
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
Invoice Description
15523 - HOUSING ACTION ILLINOIS 03/29/2019 2,500.00
$2,500.00
$2,500.00
$2,500.00
$2,500.00
284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 04/03/2019 103.00
284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 04/03/2019 8.00
284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 04/03/2019 8.00
284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 04/03/2019 8.00
284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 04/03/2019 8.00
284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 04/03/2019 8.00
284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 04/03/2019 8.00
284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 04/03/2019 8.00
284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 04/03/2019 8.00
284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 04/03/2019 8.00
284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 04/03/2019 8.00
284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 04/03/2019 8.00
$191.00
$191.00
$191.00
$191.00
$5,045.32
Business Unit 7710 - FLEET MAINTENANCE Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 600 - FLEET SERVICES FUND Totals
*VEHICLE RECLASS MP- VEHICLE #772
*VEHICLE RECLASS MP- VEHICLE #43
*VEHICLE RECLASS MP- VEHICLE #36
Account 65045 - LICENSING/REGULATORY SUPP Totals
*VEHICLE RECLASS MP- VEHICLE #26
*VEHICLE RECLASS MP- VEHICLE #83
*VEHICLE RECLASS MP- VEHICLE #771
*VEHICLE RECLASS MP- VEHICLE #773
*VEHICLE RECLASS MP- VEHICLE #770
Account 65045 - LICENSING/REGULATORY SUPP
*REGISTRATION AND TITLE VEHICLE #723
*VEHICLE RECLASS MP- VEHICLE #18
*VEHICLE RECLASS MP- VEHICLE #1
*VEHICLE RECLASS MP- VEHICLE #19
Fund 215 - CDBG FUND Totals
Fund 600 - FLEET SERVICES FUND
Department 19 - ADMINISTRATIVE SERVICES
Business Unit 7710 - FLEET MAINTENANCE
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 5220 - CDBG ADMINISTRATION Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 215 - CDBG FUND
Department 21 - COMMUNITY DEVELOPMENT
Business Unit 5220 - CDBG ADMINISTRATION
Account 62490 - OTHER PROGRAM COSTS
*VISTA 2019 PROGRAM FEE
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ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
INSURANCE
VARIOUS VARIOUS CASUALTY LOSS 1,447,270.27
VARIOUS VARIOUS WORKERS COMP 3,999.28
1,451,269.55
$1,451,269.55
Grand Total $5,788,823.06
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.23.2019
SUPPLEMENTAL LIST
ACH AND WIRE TRANSFERS
109 of 611
For City Council meeting of February 22, 2018 Item A3
Business of the City by Motion: 1909 Raw Water Intake Replacement (RFP 19-02)
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Paul Moyano, Senior Project Manager
Subject: 1909 Raw Water Intake Replacement (RFP 19-02)
Date: April 11, 2019
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract for the
1909 Raw Water Intake Replacement (RFP 19-02) with Stantec Consulting Services,
Inc. (350 North Orleans Street, Suite 1301, Chicago, IL 60604) in the amount of
$598,909.00.
Funding Source:
Funding will be provided from the Water Fund (Account 513.71.7330.62145-719001),
which has an FY2019 budget allocation of $300,000. The total budget for this this 2-
year design project over FY2019 and FY2020 is $600,000. City Council will need to
allocate additional funds in FY2020 to complete the project.
City staff intends to pursue a low interest loan from the Illinois Environmental Protection
Agency (IEPA) State Revolving Fund (SRF). The loan is only issued after the design is
complete and a contractor has been selected. If the City is successful in obtaining the
loan, all eligible engineering and construction costs would be funded by the loan.
Livability Benefits:
Built Environment: Manage water resources responsibly
Reduce Environmental Impact: Improve energy and water efficiency
Health and Safety: Enhance resiliency to natural & human hazards
Background:
The Water Filtration Plant is served by three raw water intakes extending approximately
one mile into Lake Michigan. Each is comprised of an intake structure and pipeline.
Memorandum
110 of 611
The oldest intake was built in 1909. It is beyond its useful life, is performing under
capacity, and is in need of replacement.
Replacement of the intake is a significant effort that will take at least five years to
complete, including 2 years for design, 2 to 3 years for permitting (which will begin
during design), and 2 to 3 years for construction.
Summary:
On December 20, 2018 staff issued a Request for Proposal for professional engineering
services for the 1909 Raw Water Intake Replacement. This project was advertised in
the Pioneer Press and on Demandstar. On February 19, 2019 the City received four
proposals as listed below. Costs include services for field investigations, design,
permitting, bidding, and loan application support.
Firm Address Cost
CDM Smith, Inc. 125 South Wacker Drive, Suite 600,
Chicago, IL 60606 $473,030
Stantec Consulting Services, Inc 350 North Orleans Street, Suite 1301,
Chicago, IL 60604 $598,909
Carollo Engineers, Inc. 8600 W. Bryn Mawr Avenue, Suite 900N,
Chicago, IL 60631 $867,052
Lockwood, Andrews, & Newman,
Inc.
One Oakbrook Terrace, Suite 300,
Oakbrook Terrace, IL 60181 $2,720,468
Proposals were reviewed by the following staff:
• David Stoneback, Public Works Agency Director
• Darrell King, Bureau Chief – Water Production
• Lara Biggs, Bureau Chief – Engineering and Capital Planning
• Jay Henderson, Division Chief – Pumping
• Kevin Zeoli, Division Chief – Filtration
• Brian Anderson, Special Projects Manager – Pumping
• Tim Gray, Special Projects Manager – Filtration
• Paul Moyano, Senior Project Manager
• Deborah Cueva, Engineer
• Linda Thomas, Purchasing Specialist
The three firms with the lowest costs were invited for an interview. Scoring for each of
the firms based on the proposals and the interview is shown on the following table.
111 of 611
Selection Criteria Max Pts. Stantec Consulting Services, Inc. CDM Smith, Inc. Carollo Engineers, Inc. Lockwood, Andrews & Newnam, Inc. Firm Qualifications and
Experience 15 13 13 13 12
Project Team Qualifications
and Experience 20 18 15 16 15
Project Approach 15 14 11 13 12
Cost / Level of Effort 20 16 20 14 3
Willingness to Execute
Agreement 10 10 10 10 5
Organization and
Completeness of Proposal 10 10 9 10 10
M/W/EBE Participation 10 10 10 10 5
Totals 100 91 88 86 62
Stantec Consulting Services received the overall highest score. They provided the
highest-rated team and proposed the approach that most thoroughly addresses the
City’s needs.
All firms submitted costs for Engineering Services During Construction. However, there
was a wide range in the cost that was proposed due to uncertainty in the future needs
for construction support at this time. Once design is near completion, City Staff will
more clearly define the needed services and negotiate appropriate scope and fees with
Stantec. City Staff estimates that services during construction can be from $400,000 to
$700,000.
Because the City intends to fund this project through the IEPA SRF Program, the IEPA
DBE goals must be followed in lieu of the City’s M/W/EBE goals. The IEPA loan rules
do not recognize EBE as a DBE, nor does it allow for LEP. The IEPA fair share
percentages are 5% for MBEs and 12% for WBEs, for a combined DBE participation of
17%. Stantec is proposing to exceed the IEPA goals and meet the City’s M/W/EBE
goal of 25% participation during design by utilizing 18.7% MBE and 7.1% WBE. They
also demonstrated a commitment to meet the City’s DBE goal through construction,
utilizing 25% WBE, which would meet the IEPA DBE goals for the overall project, as
well as the City’s DBE goals. A memo reviewing Stantec’s M/W/EBE participation is
attached.
Attachments:
M/W/EBE Memo
112 of 611
1909 Raw Water Intake Replacement, RFP 19-02, M/W/EBE Memo 04.22.2019
To: David Stoneback, Public Works Agency Director
Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer
Paul Moyano, Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: 1909 Raw Water intake Replacement, RFP 19-02
Date: April 22, 2019
The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is
to assist such businesses with opportunities to grow. In order to help ensure such growth,
the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25%
of the awarded contract. With regard the recommendation for the 1909 Raw Water Intake
Replacement, RFP 19-02, Stantec Consulting Services is found to be in initial compliance
with IL State DBE goals.
Stantec Consulting Services total base bid is $598,909.00, and will have 25.8% credit.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
American Surveying &
Engineering
150 N. Wacker Drive, Ste. 2650
Chicago, IL 60606
Survey $31,465.62 5.3% X
Ground Engineering
Consultants, Inc.
350 Pfingsten Road, Unit 106
Northbrook, IL 60062
Geotech
Investigations
$80,000.00 13.4% X
Environmental Design
International, Inc.
33 West Monroe Street, # 1825
Chicago, IL 60603
Construction
Services
$43,000.00 7.1% X
Total M/W/EBE $154,465.00 25.8%
CC: Hitesh Desai, Chief Financial Officer
Memorandum
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For City Council meeting of April 22, 2019 Item A4
Business of the City by Motion: 2019 50/50 Sidewalk Replacement Project
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Hank Daniels, Project Management Supervisor
Subject: Approval of Contract for the 2019 50/50 Sidewalk Replacement Project
(Bid No. 19-10)
Date: April 03, 2019
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract for the
2019 50/50 Sidewalk Replacement Project (Bid No. 19-10) with Sumit Construction Co.,
Inc. (4150 W Wrightwood Ave Chicago, IL 60039) in the amount of $232,365.00.
Funding Source:
Funding will be provided from the Capital Improvement Program (CIP) 2019 General
Obligation Bonds in the amount of $150,000 and from estimated private funds in the
amount of $82,365. A detailed funding breakdown is shown below.
Funding Source Account No.
FY 2019
Budget
Amount
Remaining
Contract
Award
Traffic Calming, Bicycle
and Pedestrian
Improvements
(2019 G.O. Bonds)
415.40.4119.65515
- 419015
$300,000 $284,209.50 $150,000.00
Property Owner Matching
Funds
(Non-City
Reimbursement)
415.40.4219.65515
- 419015
n/a n/a $82,365.00
Total $232,365.00
Livability:
Built Environment: Enhance public spaces; Promote diverse transportation modes
Health & Safety: Promote healthy, active lifestyles
Memorandum
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Background Information:
The 50/50 Sidewalk Replacement Program provides for the replacement of sections of
deteriorated sidewalk as requested by property owners. The cost of sidewalk
replacement is shared between property owners and the City where the property
owners pay 50% of the cost. Sidewalk sections damaged by tree roots in the parkway
are replaced using City funds. An initial installation of citywide sidewalk improvements
will be scheduled for this spring. Depending on demand and available funding,
additional sidewalk repair may be scheduled in the fall.
Analysis:
The bid documents were prepared and sent to several potential bidders. The project
was advertised on February 07, 2019 in Pioneer Press. The project was also published
on Demand Star. A pre-bid meeting was held on February 20, 2019 and the bids were
received and publicly read on March 12, 2019. Two bids were submitted as follows:
Contractor Address
Schroeder & Schroeder Inc. 7306 Central Park Avenue, Skokie, IL 60076
Sumit Construction Co., Inc. 4150 W Wrightwood Ave Chicago, IL 60039
The submitted bid cannot be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening. The bids were reviewed by Hank Daniels, Project
Management Supervisor. A summary of the bid pricing received was as follows:
Contractor Total Bid Price
Schroeder & Schroeder Inc. $ 232,690.00
Sumit Construction Co., Inc. $ 232,365.00
Sumit Construction Co., Inc. has completed various similar projects for the City of
Evanston and staff has found their work to be satisfactory. Therefore, staff recommends
that the contract be awarded to Sumit Construction Co., Inc. This project is scheduled
to begin in June 2019 and be completed by October 2019.
The bid proposal indicated intent to meet the City’s M/W/EBE program goal. A memo
reviewing compliance with the City’s M/W/EBE program goals is attached.
Attachments:
Bid Tabulation
Memo on M/W/EBE Compliance
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1PCC SIDEWALK - 5" (REMOVAL & REPLACEMENT) - MAIN WALKSQ FT 24,000 $7.50 $180,000.00 $8.00 $192,000.00 $8.00 $192,000.002PCC SIDEWALK, SPECIAL - 5" (REMOVAL, REGRADING & REPLACEMENT) - MAIN WALKSQ FT 2,000 $8.40 $16,800.00 $8.25 $16,500.00 $8.50 $17,000.003PCC SIDEWALK - 5" (REMOVAL & REPLACEMENT) - PARKWAY / SERVICE WALKSQ FT 1,000 $9.00 $9,000.00 $10.00 $10,000.00 $9.50 $9,500.004PCC SIDEWALK - 5" NEW (9" EARTH EXCAVATION & 4" AGGREGATE BASE COURSE)SQ FT 150 $10.00 $1,500.00 $11.00 $1,650.00 $10.50 $1,575.005CONCRETE CURB, TYPE B (REMOVAL & REPLACEMENT)FOOT 100 $26.00 $2,600.00 $22.00 $2,200.00 $20.00 $2,000.006COMBINATION CONCRETE CURB & GUTTER, TYPE B-6.12 (REMOVAL & REPLACEMENT)FOOT 100 $32.00 $3,200.00 $26.50 $2,650.00 $29.00 $2,900.007EARTH EXCAVATION, SPECIAL, 2"-6" SQ YD 30 $10.00 $300.00 $5.50 $165.00 $37.00 $1,110.008FURNISHING AND PLACING TOPSOIL, SPECIAL, 2"-4"SQ YD 30 $6.00 $180.00 $5.50 $165.00 $8.00 $240.009 SODDING, SPECIALSQ YD 30 $18.40 $552.00 $22.00 $660.00 $18.00 $540.0010DETECTABLE WARNINGSSQ FT 100 $33.00 $3,300.00 $40.00 $4,000.00 $30.00 $3,000.0011 BRICK PAVER REMOVAL AND REPLACEMENT SQ FT 100 $6.00 $600.00 $12.00 $1,200.00 $10.00 $1,000.0012ENGINEERING SERVICESHOUR 20 $75.00 $1,500.00 $75.00 $1,500.00 $75.00 $1,500.00$219,532.00$232,690.00$232,365.00$232,690.00$232,365.00CITY OF EVANSTONTABULATION OF BIDS FOR2019 50/50 SIDEWALK REPLACEMENT PROGRAM - BID NO. 19-10DATE: March 12, 2019 TIME: 2:00 PM ATTENDED BY: Hank DanielsAPPROVED ENGINEER'S ESTIMATEBIDDERSSchroeder & Schroeder, Inc. Sumit Construction Co., Inc.7306 Central Park Avenue 4150 W. Wrightwood AveSkokie, IL 60076 Chicago,IL 60639ITEM NO.ITEMUNITTOTAL QUANTITYUNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTALTOTAL BIDAS READAS CORRECTED116 of 611
Bid 19-10, Contract for 2019 50/50 Sidewalk Replacement Project,
M/W/EBE Memo, 04.22.2019
To: David Stoneback, Public Work Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Hank Daniels, Project Management Supervisor
From: Tammi Nunez, Purchasing Manager
Subject: Contract for 2019 50/50 Sidewalk Replacement Project, Bid 19-10
Date: April 22, 2019
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract.
With regard to the recommendation for the 2019 50/50 Sidewalk Replacement
Project, Bid 19-10, Sumit Construction Company total base bid is $232,365.00, and
they will receive 100% credit for compliance towards the M/W/EBE goal.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Sumit Construction Company
4150 W. Wrightwood Avenue
Chicago, IL 60639
Sidewalk
Construction
$232,365.50 100% X
Total M/W/EBE $232,365.50 100%
CC: Hitesh Desi, Chief Financial Officer
Memorandum
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For City Council meeting of April 22, 2019 Item A5
Business of the City by Motion: Treated Water Storage Change Order No. 5
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Paul Moyano, P.E., Senior Project Manager
Subject: Treated Water Storage Replacement Project
Engineering Services (15-55)
Approval of Change Order No. 5 - Services During Construction
Date: April 11, 2019
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute Change
Order No. 5 to the agreement for the Treated Water Storage Replacement Project
Engineering Services to CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL)
in the amount of $366,012.00. This will increase the total contract amount from the
current contract price of $1,350,770.00 to $1,716,782.00.
Funding Source:
Funding will be from the Water Fund, Capital Improvement Account 513.71.7330.62145
-733107, which has an FY 2019 budget allocation of $13,700,000. The total budget for
the Clearwell 9 Rehabilitation Project (including construction and engineering services
during construction for FY2019 and FY2020) is $23,900,000, of which $4,197,417 is
remaining after authorized construction and engineering costs.
The City has obtained $20,556,256 loan at an interest rate of 1.84% from the Illinois
Environmental Protection Agency (IEPA) to fund all eligible engineering and
construction costs. City staff will seek to revise the loan amount at the completion of the
project if needed to reflect final eligible construction costs.
Livability Benefits:
Built Environment: Manage water resources responsibly
Reduce Environmental Impact: Improve energy and water efficiency
Health and Safety: Enhance resiliency to natural and human hazards
Memorandum
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Page 2 of 3
Background:
On January 11, 2016, the City Council awarded the engineering services for the Treated
Water Storage Replacement Project to CDM Smith. The treated water storage tank is
located beneath a Northwestern University (NU) parking lot at the southwest corner of
Lincoln Street and North Campus Drive. The construction contract was awarded on
January 29, 2019 and demolition of the existing storage tank is now underway.
Analysis:
The original Engineering Services Proposal by CDM dated November 10, 2015,
included provisions for Engineering Services during construction based on providing
these services for 30 hours a week over 60 weeks. This 14 month duration was
estimated by staff and included in the RFP to provide a common base assumption for
pricing from all proposing firms. Based on these assumptions, CDM estimated their
cost for engineering services during construction at $455,111.
The current construction schedule spans 24 months, with special conditions aligning
with the NU calendar. Work restrictions are in place during special events, and
allowances are made for extended working hours during academic breaks as shown
below.
• Over the 24-month period, normal working hours are allowed for 70 weeks.
• Extended hours are allowed for 28 weeks, allowing the contractor to work double
shifts, providing an equivalent of 56 weeks of construction time.
• Work is allowed over 25 Saturdays, providing an equivalent of an additional 5
weeks of construction time.
The total equivalent construction time is 131 weeks. This is 2.2 times the construction
time originally assumed in the RFP.
The increased cost proposed by CDM to cover the additional construction time is
$366,012. This increase is equivalent to 1.8 times the amount of their original proposal
for engineering services during construction. The proposal deducts time for holidays
and part-time activities during construction start-up and after substantial completion.
Furthermore, only hours worked will be billed, which can result in a savings to the City if
all budgeted hours are not needed. A breakdown of hours and costs is included in the
Change Order Proposal Letter by CDM attached to the Change Order.
The total proposed engineering services during construction cost is approximately 4.3%
of the total construction cost of $19.8 million, which is below the industry standard of
10%. This level of support is warranted considering the magnitude and complexity of
the construction project.
A summary of the project funding is below:
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Page 3 of 3
Item Amount
Original Engineering Contract Amount
(Awarded by City Council on January 11, 2016) $1,174,685.00
Current Engineering Contract Amount $1,350,770.00
Engineering Change Order No. 5
(Under Consideration) $366,012.00
Revised Total Engineering Contract Amount $1,716,782.00
Construction Contract Amount $19,702,583.00
FY2019 and FY2020 Budget Allocation $23,900,000.00
Along with the additional engineering services, two existing tasks will be reassigned
under this Change Order. The IEPA loan accounts for engineering costs in two primary
categories; design and services during construction. In the original proposal, Permitting
and Envision Certification was included as a single task. (Envision Certification is a
program that drives best practices for sustainable infrastructure, similar to LEED for
buildings.) The Envision Certification effort will continue through construction, so the
existing budget authorized in the original agreement will be split between Design and
Construction tasks as shown on Table A attached to the Change Order. The same will
be done with Task 8 – IEPA SRF Loan Application Support, so that remaining budget
can be used to support project documentation required for the IEPA SRF Loan.
Legislative History:
City Council awarded the contract to CDM Smith on January 11, 2016.
City Council authorized Change Order #1 on January 23, 2017.
City Council authorized Change Order #2 on July 10, 2018.
City Council authorized Change Order #3 on September 27, 2018.
City Council authorized Change Order #4 on November 12, 2018.
Attachments:
Change Order No. 5
Change Order Proposal Letter from CDM Smith dated April 2, 2019
Table A - Task 4 and 8 Update
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April 2, 2019
Paul Moyano, P.E., PMP
Senior Project Manager – Water and Sewer
City of Evanston, Public Works Agency
Lorraine H. Morton Civic Center
2100 Ridge Avenue
Evanston, Illinois 60201
Subject: Treated Water Storage Replacement Project (RFP 15-55) Proposal for
Additional Construction-Phase Engineering Services
Dear Mr. Moyano:
In response to your request, and for your consideration, CDM Smith is pleased to provide this
proposal for additional construction-phase engineering services for the Clearwell 9 replacement
project at the Evanston Water Treatment Plant (WTP).
Scope of Services
During detailed design of the Clearwell 9 replacement project, a 24-month (730-day)
construction contract duration was selected for this project. This duration was selected in
consideration of the quantity and complexity of the work and the constraints on the functioning
of the WTP and Northwestern University facilities. This construction contract duration is longer
than the placeholder duration that was issued as part of the original request for proposals (RFP)
and engineering contract for this project. In addition, the project documents specify time periods
where no work is allowed and other periods of time when the contractor is allowed to work
extended hours. This scope of services proposal covers the additional construction
administration and construction inspection services required for these revised construction
contract requirements.
· Task 6: Construction Administration Services
The RFP for the Clearwell 9 replacement project specified that a 14-month construction
duration be assumed for the construction administration tasks, including construction
coordination meetings. The increase to a 24-month construction duration will increase
the number of construction coordination meetings, the number of contractor pay
requests for review and processing, and general project management/invoicing activities.
· Task 7: Construction Inspection Services
The RFP for the Clearwell 9 replacement project specified that a 14-month (60-week), 30-
hours per week construction duration (1800-hours total) be assumed for the
construction inspection task. While the actual construction inspection needs will be
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Paul Moyano – April 2, 2019
Page 2
impacted by the detailed work schedule developed by the construction contractor (TCI),
we have developed an estimate of the inspection requirements following discussions with
TCI along with a review of their proposed construction schedule. Based upon this
information, we are estimating a requirement of 4,889 inspection hours for this project
(increase of 3,089 hours), as shown in Table 1. This estimate assumes the following:
o Inspection during periods of normal working hours will consist of Monday –
Friday for 8 hours per day
o Inspection during periods of extended working hours will consist of Monday –
Friday for 16 hours per day, Saturday for 8 hours per day
o During periods of heavy construction activities (assumed to take place over an 8-
week duration of the summer of 2019), an additional half-time inspector is
assumed to supplement inspection needs
o Half-time inspection would be required between substantial completion and final
completion.
Proposed Project Fee
In consideration of the aforementioned proposed scope of services, CDM Smith proposes to
perform the defined Tasks for the not to exceed fees shown below:
· Construction Administration: CDM Smith proposes to amend the fee for Construction
Administration from the current amount of $270,516, to a revised not to exceed fee of
$312,994, (an increase of $42,478).
· Construction Inspection: CDM Smith proposes to amend the fee for Construction
Inspection from the original amount of $184,595, to a revised not to exceed fee of
$508,129, (an increase of $323,534).
Compensation will be on an hourly basis, in accordance with the attached hourly billing rate
schedule, and will include reimbursement for travel, work product reproduction, and express
mail. An estimate of labor effort breakdown is included as an attachment.
Please call either Mark or myself directly should you have any questions or request any
additional information regarding our proposal revision. We thank you in advance for your
consideration.
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Paul Moyano – April 2, 2019
Page 3
Very truly yours,
Chris M. Martel, P.E., BCEE, LEED AP Mark C. White, P.E., BCEE
Vice President Project Manager
CDM Smith Inc. CDM Smith Inc.
Attachment
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Table 1: Calculation of Inspection Effort for Clearwell 9 Replacement Project Dates Description Calculation Time 2/7/19 to 3/31/19 Inspection services incurred to date ramping up from part-time to full-time. 97 hr 4/1/19 to 6/16/19 11 weeks of full-time inspection under normal hours Holiday: Memorial Day 54 days x 8 hr/d 432 hr 6/17/19 to 6/23/19 No Work 6/24/19 to 9/13/19 12 weeks of inspection under extended hours. 8 weeks of additional half-time staff due to heavy construction activities. Holiday: Fourth of July, Labor Day 58 days x 16 hr/d + 11 days x 8 hr/d + 40 days x 4 hr/d 1,176 hr 9/14/19 to 9/22/19 No Work 9/23/19 to 11/26/19 9.5 weeks of full-time inspection under normal hours 47 days x 8 hr/d 376 hr 11/27/19 to 12/1/19 Holiday: Thanksgiving 12/2/19 to 12/14/19 2 weeks of full-time inspection under normal hours 10 days x 8 hr/d 80 hr 12/15/19 to 1/5/20 3 weeks of inspection under extended hours. Assume 1 week off for holidays. Holiday: Christmas, New Years 10 days x 16 hr/d + 2 days x 8 hr/d 176 hr 1/6/20 to 3/21/20 11 weeks of full-time inspection under normal hours 55 days x 8 hr/d 440 hr 3/23/20 to 3/29/20 1 week of inspection under extended hours 5 days x 16 hr/d + 1 day x 8 hr/d 88 hr 3/30/20 to 6/14/20 11 weeks of full-time inspection under normal hours Holiday: Memorial Day No Work Day: 5/20/20 53 days x 8 hr/d 424 hr 6/15/20 to 6/21/20 No Work 6/22/20 to 9/11/20 12 weeks of inspection under extended hours Holiday: Fourth of July, Labor Day 58 days x 16 hr/d + 11 days x 8 hr/d 1,016 hr 9/12/20 to 9/20/20 No Work 9/21/20 to 11/25/20 9.5 weeks of full-time inspection under normal hours 48 days x 8 hr/d 384 hr 11/26/20 to 11/29/20 Holiday: Thanksgiving 11/30/20 to 12/13/20 2 weeks of full-time inspection under normal hours 10 days x 8 hr/d 80 hr 12/14/20 Due Date for Substantial Completion 12/14/20 to 1/28/21 6.5 weeks of half-time inspection under normal hours Holiday: Christmas, New Years 15 days x 8 hr/d 120 hr 1/28/21 Due Date for Final Completion TOTAL 4,889 hrs Assumes normal inspection hours: Monday – Friday for 8 hours per day; Assumes extended inspection hours: Monday – Friday for 16 hours per day, Saturday for 8 hours per day 125 of 611
Table 2
City of Evanston Treated Water Storage Replacement Project
April 2, 2019
Task Description
PM / Design
Lead
Construction
Inspector Admin Labor
Hours
Labor
Dollars
Other Direct
Costs
6 Construction Administration - Amendment for Extended Construction Schedule
Subtotal Hours 180 0 30 210
Subtotal Dollars $39,548 $0 $2,930 $42,478 $0
7 Construction Inspection - Amendment for Extended Construction Schedule
Subtotal Hours 0 3089 0 3089
Subtotal Dollars $0 $323,534 $0 $323,534 $0
Proposed Project Tasks and Fee
Project Team Members
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CHANGE ORDER NO. 5
TABLE A - TASK 4 AND 8 UPDATE
ENVISION CERTIFICATION DURING CONSTRUCTION
IEPA SRF LOAN DOCUMENTATION DURING CONSTRUCTION
Task Description
Current
Contract
Amount
Change Order
5
Revised
Contract
Amount
4 Permitting and Envision Certification $47,103.00 -$32,100.58 $15,002.42
8 IEPA SRF Loan Application Support $4,835.00 -$4,365.29 $469.71
10 Envision and IEPA Loan (Construction)$0.00 $36,465.87 $36,465.87
Total $51,938.00 $0.00 $51,938.00
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For City Council meeting of April 22, 2019 Item A6
Business of the City by Motion: Material Testing Services Contract
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Chris Venatta, P.E., Senior Project Manager
Subject: Contract Extension for Material Testing Services (RFP 17-02)
Date: April 22, 2019
Action:
Staff recommends City Council authorize the City Manager to execute an amendment
for the second 1-year contract extension with Interra, Inc. (600 Territorial Drive, Suite G,
Bolingbrook, IL 60440) to the agreement for Material Testing Services (RFP 17-02) for
various capital infrastructure improvement projects in the not-to-exceed amount of
$150,000.
Funding Source:
Funding will be provided from the 2019 General Obligation Bonds, Water Fund, MFT
Fund, Parking Fund, and Sewer Fund, depending on the project. Projects utilizing
material testing services include street resurfacing, alley paving, sidewalk replacement,
sewer and water main improvements, and other infrastructure improvements as
needed. The table below includes the total anticipated 2019 funding breakdown with
account numbers for the not-to-exceed contract amount of $150,000.
Fund Account Amount
2019 General Obligation Bonds 415.40.4119.62145 $30,000
Water Fund 513.71.7330.62145 $55,000
MFT Fund 415.40.4219.62145 $20,000
Waste Transfer Station Fund 415.40.4219.62145 $20,000
Parking Fund 505.19.7005.62145 $10,000
Sewer Fund 515.40.4535.62461 $15,000
Total $150,000
Memorandum
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This agreement is a multiple task order agreement. Cost proposals for Task Orders 1
and 2 have been received, which are the first of a series of task orders for 2019 as
various capital projects demand material testing services during the planning, design,
and construction phases. Task Order 1 and 2 pricing will be paid for as displayed in the
following table:
Task No. Budget Description Account No. Project No. Amount
1 Geotech. & Environ. Services 415.40.4219.62145 419017 $ 16,190.00
2 Material Testing Work (see below)
2a Water Main Project 513.71.7330.62145 419012 $ 26,225.00
2b MFT Street Resurfacing 415.40.4219.62145 419002 $ 10,544.00
2c Parking Lot Project 505.19.7005.62145 419013 $ 5,561.00
Total Amount: $ 58,520.00
Livability Benefits:
Built Environment: Enhance Public Spaces
Background Information:
Material testing services include construction material testing and geotechnical and
environmental engineering services. These services are necessary to support capital
infrastructure improvement projects. The results of construction material testing,
subsurface geotechnical investigations, and environmental analysis will aid staff to
ensure quality construction, proper design, and environmental compliance on City
projects.
On February 27, 2017, the City Council awarded a contract for material testing services
to Interra, Inc. This agreement is for a term of one year with two additional one year
options to renew. The first 1-year extension was approved by City Council for the term
of 2/28/18 – 2/28/20 on April 23, 2018. This second contract extension will be for the
term of 2/28/19 – 2/28/20.
Analysis:
Interra has agreed to renew the contract for a second 1-year extension. Interra
performed satisfactory work last year completing material testing for several different
projects, and staff is recommending the contract be extended by one year. The
proposal included in this memo is for geotechnical and environmental services
associated with alley paving projects (Task 1) and material testing needed during the
construction of the 2019 Water Main and Street Resurfacing project (Task 2a), for the
2019 MFT Street Resurfacing project (Task 2b), and for the 2019 Parking Lot
Improvements Project (Task 2c). Staff will solicit additional proposals for other projects
this year as needed. The total not-to-exceed amount is $150,000 for all proposals that
are part of this contract extension.
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Legislative History:
On 2/27/17, City Council awarded the initial Material Testing Services Agreement (RFP
17-02) to Interra, Inc.
On 4/23/18, City Council awarded the first 1-year contract extension to Interra, Inc.
Attachments:
Task Order 1 and 2 Cost Proposals
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Project:2019 Alley Projects (N. of Davis & E. of Dodge, S. of Davis & E. of Dodge, N. of Grove E. of Dewey)
City:Evanston, IL Date 3/11/2019
$16,190.00
Item No.Unit Qty.Unit Rate Amount, $
1 Lumpsum 1.50 750.00 1125.00
2 Lumpsum 1.00 4000.00 4000.00
2 Lumpsum 1.00 750.00 750.00
3 Lumpsum 0.00 0.00 0.00
4 Lumpsum 0.00 0.00 0.00
5 Lumpsum 1.00 750.00 750.00
6 Each 30.00 10.00 300.00
7 Lumpsum 4.00 500.00 2000.00
8 Each 3.00 275.00 825.00
9 Each 6.00 15.00 90.00
10 Each 0.00 225.00 0.00
11 Each 6.00 600.00 3600.00
12 Each 3.00 500.00 1500.00
13 Lumpsum 1.00 1250.00 1250.00
$16,190.00
Notes:
Soil Report
Historical Records
pH Testing
SVOCs and Metals Testing
Full Analytical Testing (VOCs, SVOCs, RCRA Metals, PCBs & Pesticides)
LPC 663 Certification or Environmental Summary Report
Project Management
1) It is assumed that Traffic Control will not be required.
2) "Environmental Summary Report" with analytical data & recommendations will be provided for sites that do not qualify for LPC 663.
Laboratory Testing of Soils, Moisture Content & Pocket Penetrometer
600 Territorial Drive, Suite G, Bolingbrook, IL 60440
Phone :(630) 754-8700
Fax :(630) 754-8705
Task Order # 2019-01, Geotechnical & Environmental Services
Total Cost Estimate
Item Description
Boring/Core Location, Utility Clearance and Drilling Coordination, posting "No Parking"
Soil Drilling including Mobilization (6 Borings @ 10 feet each, various alleys)
Pavement Coring, Asphalt Pavement, 4-inch dia., up to 8 inches depth
Pavement Core Report
Field Engineer/Geologist for Soil Sampling
Soil Drilling including Mobilization (1 Borings @ 20 feet each, Howard Street Parking)
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Project:Water Main Improvement (Non QC/QA)
City:Evanston, IL
$26,225.00
Trips Hours Scope of Work No. Rate Cost ($)
15 8.0 Field Testing 1 90.00 10800.00
10 8.0 Plant & Field Density Testing 1 90.00 7200.00
4 600.00 2400.00
90 22.00 1980.00
120 15.00
15 75.00 1125.00
10 25.00 250.00
Project Management 12.0 Field Issues & Review Reports 1 135.00 1620.00
10.0 1 85.00 850.00
25 $26,225.00
HMA Sampling & Field Testing(Full-Day), Lvl II
Cylinder Pick-Up
Reports
Nuclear Gauge Rental
Cylinder Breaks (6" x 12")
Cylinder Breaks (4" x 8")(Alternate)
Interra, Inc.
600 Territorial Drive, Suite G, Bolingbrook, IL 60440 Phone :(630) 754-8700 Fax :(630) 754-8705
Task Order #2, Construction Materials Testing
Total Cost Estimate for Field Testing
HMA Test (Gmm, Gmb, Extraction / Wash Grad.)
PCC Field TestingSampling (Full-Day), Lvl II
Item Description
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Project:MFT Street Resurfacing (QC/QA)
City:Evanston, IL
$10,544.00
Trips Hours Scope of Work No. Rate Cost ($)
4 8.0 Field Testing 1 90.00 2880.00
4 8.0 Plant & Field Testing 1 90.00 2880.00
2 4.0 Soils Field Testing 1 90.00 720.00
2 600.00 1200.00
32 22.00 704.00
60 15.00
4 75.00 300.00
4 25.00 100.00
Project Management 8.0 Field Issues & Review Reports 1 135.00 1080.00
8.0 1 85.00 680.00
8 $10,544.00
Interra, Inc.
600 Territorial Drive, Suite G, Bolingbrook, IL 60440 Phone :(630) 754-8700 Fax :(630) 754-8705
Task Order #2, Construction Materials Testing
Total Cost Estimate for Field Testing
Item Description
HMA QA Plant & Field Sampling (Full-Day), Lvl I
Nuclear Gauge Rental
Reports
PCC QA Field Sampling (Full-Day), Lvl I
Cylinder Breaks (4" x 8")(Alternate)
Aggregate Proofroll
HMA Test (Gmm, Gmb, Extraction / Wash Grad.)
Cylinder Breaks (6" x 12")
Cylinder Pick-Up
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Project:Parking Lot (non QC/QA)
City:Evanston, IL
$5,561.00
Trips Hours Scope of Work No. Rate Cost ($)
2 8.0 Field Testing 1 90.00 1440.00
2 8.0 Plant & Field Testing 1 90.00 1440.00
1 4.0 Soils Field Testing 1 90.00 360.00
2 600.00 1200.00
8 22.00 176.00
8 15.00
2 75.00 150.00
2 25.00 50.00
Project Management 3.0 Field Issues & Review Reports 1 135.00 405.00
4.0 1 85.00 340.00
4 $5,561.00
Cylinder Breaks (6" x 12")
Cylinder Pick-Up
Item Description
HMA QA Plant & Field Sampling (Full-Day), Lvl I
Nuclear Gauge Rental
Reports
PCC QA Field Sampling (Full-Day), Lvl I
Cylinder Breaks (4" x 8")(Alternate)
Aggregate Proofroll
HMA Test (Gmm, Gmb, Extraction / Wash Grad.)
Interra, Inc.
600 Territorial Drive, Suite G, Bolingbrook, IL 60440 Phone :(630) 754-8700 Fax :(630) 754-8705
Task Order #2, Construction Materials Testing
Total Cost Estimate for Field Testing
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For City Council meeting of April 22, 2019 Item A7
Business of the City by Motion: Spring Tree Purchase
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Paul D’Agostino, Environmental Services Coordinator
Subject: Purchase of Trees for Spring Planting
Date: April 12, 2019
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract
award for the purchase of 246 trees from Suburban Tree Consortium (STC) in the
amount of $52,625.00.
Funding Source:
Funding for this purchase is provided from the General Fund and private funding as
outlined in the table below.
Funding Source Account
FY 2019
Budget
Remaining
Contract
Amount
General Fund 100.40.4320.65005 $135,000.00 $50,625.00
Replant Express Funds
(private funding)
100.41335 $ 2,000.00 $ 2,000.00
Total $137,000.00 $52,625.00
Private funds are from the “Replant Express” program, which is a fee of $250 paid by
residents to expedite tree planting on the parkway adjacent to their property. The
amount in this year’s contract is to pay for eight expedited tree plantings.
Livability Benefits:
Climate & Energy: Improve energy and water efficiency
Natural Systems: Protect and restore natural ecosystems
Memorandum
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Background:
In June 2001, the City Council passed Ordinance 65-O-01, which authorized the City of
Evanston to join and participate in the Suburban Tree Consortium (STC). The benefit of
this membership is that by merging orders with other municipalities, our buying power is
increased through economies of scale. In addition, Resolution 60-R-02 was passed in
August 2002, which expressed the intent of the City of Evanston to remain a member of
the STC as long as sufficient funding is appropriated. Another advantage of
membership is the City’s ability to pre-order specific tree species for five years into the
future. This allows the nurseries to grow a large percentage of the exact tree species
that will be needed in future years. The STC solicits quotes each spring and fall from
participating nurseries on behalf of Evanston.
Analysis:
In January, staff sent a listing of the required trees for parkway planting this spring
season to the STC. The STC then solicited and received bids from member area
nurseries to attempt to procure the needed trees. STC was able to locate all of the
2”/2.5” diameter tree species in the quantity needed.
The total for all 246 STC trees is $52,625.00, which includes delivery costs. The trees
are being supplied by three nurseries:
• Goodmark Nurseries, LLC. (8920 Howe Road, Wonder Lake, IL)
• Doty Nurseries, LLC (45W121 Beith Rd., Maple Park, IL)
• E. A. de St. Aubin Nursery (35445 Irene Rd., Kirkland IL).
The City will also be planting 40 additional trees this spring that are being provided by a
gift from Vistra Energy. Vistra Energy has partnered with the Morton Arboretum and the
Chicago Region Trees Initiative to help plant trees in the communities that Vistra Energy
serves. The full cost of these 40 trees and the delivery charges ($11,140) are being paid
for directly by Vistra Energy. City of Evanston Forestry staff will plant the trees once
they are delivered.
Legislative History:
In June 2001, the City Council passed Ordinance 65-O-01, which authorized the City of
Evanston to join and participate in the Suburban Tree Consortium (STC).
Attachments:
Nursery order confirmations
Vistra Energy gift letter and tree order invoice
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For City Council meeting of April 22, 2019 Item A8
Business of the City by Motion: Tree Planting Services
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Director, Public Works Agency
Paul D’Agostino, Environmental Services Coordinator
Subject: Tree Planting Services
Date: April 12, 2019
Recommended Action
Staff recommends the City Council authorize the City Manager to execute a contract
award for the 2019 Tree Planting Services to Herrera Landscape and Snow Removal,
Inc. (8836 Lincolnwood Drive, Evanston, IL 60203) in an amount not to exceed
$45,000.00.
Funding Source
Funding for this project is from the FY 2019 General Fund budget 100.40.4320.65005,
which has a total allocation of $135,000, which has a remaining balance of $82,375.
Livability Benefits:
Built Environment: Enhance public spaces
Natural Systems: Protect and restore natural ecosystems
Background:
The City has been using the Suburban Tree Consortium’s (STC) tree planting contractor
in the past to plant some of the new parkway trees each year for many years. Over the
past few years, the STC contractor has been planting the trees only to meet the
specifications of the STC. City staff believes the STC specifications are deficient in
some ways, so the decision was made to solicit bids for this service beginning in 2019.
Examples of deficiencies in the STC specifications include allowing the root ball to be
left covered with burlap and tied around the base of the trunk, and not requiring the
planting hole to be dug wide enough to allow for future root growth. The specifications
staff wrote for this contract resolve these deficiencies and allow for better tree planting
methods overall.
Memorandum
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Analysis:
Bids for the tree planting services were opened and publicly read on April 9, 2019. The
bid package was advertised in Pioneer Press, and direct invitations to bid were sent to
seven Evanston based landscape companies, as well as twelve other landscape
companies. Only three bids were received.
This contract is for one year of tree planting during both spring and fall for up to 300
trees at locations to be determined by the City. The 2019 bid includes two optional one-
year contract renewals, with the recommendation of award to be based on the
performance of the contractor during the 2019 seasons and the approval of sufficient
funding in FY 2020 and FY 2021.
The scope of work involves both spring and fall planting of trees on parkways citywide
that range in size between 2” and 2.5” diameter; mulching, trimming and watering the
trees when necessary for one year as needed, and a one-year warranty. The contractor
is also responsible for transporting the trees from the City holding yard on Oakton St. to
each planting site.
The results of the bids received are as follows:
Bidder Address 2019 Bid 2020 Bid 2021 Bid
G. W. Lytle & Associates 1728 Brown Ave.
Evanston, IL 60201 $90,000.00 $90,000.00 $90,000.00
Herrera Landscape and
Snow Removal, Inc.
8836 Lincolnwood
Dr.
Evanston, IL 60203
$45,000.00 $47,400.00 $49,800.00
Pugsley & LaHaie
24414 N. Old
McHenry Rd.
Lake Zurich, IL
60047
Non-responsive
Pugsley & LaHaie’s bid has been deemed non-responsive due to the fact that they
submitted an incomplete bid document.
Attachments:
Memo on M/W/EBE Compliance
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Tree Planting Services, Bid 19-20, M/W/EBE Memo 04.22.2019
To: David Stoneback, Public Works Agency Director
Paul D’Agostino, Environmental Services Coordinator
From: Tammi Nunez, Purchasing Manager
Subject: Tree Planting Services, Bid 19-20
Date: April 22, 2019
The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is
to assist such businesses with opportunities to grow. In order to help ensure such growth,
the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25%
of the awarded contract. With regard to the Tree Planting Services, Bid 19-20, Herrera
Landscape and Snow Removal, Inc., will self-perform 100% of the work.
Herrera Landscape Snow Removal, Inc. located within 60203 zip code is not eligible to
receive credit as an EBE (based on the City Ordinance Section1-17-1 C). However, Herrera
Landscape Snow Removal, Inc. possesses a city business license based on taxes paid into
Evanston school districts.
CC: Hitesh Desai, Chief Financial Officer
Memorandum
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For City Council Meeting of April 22, 2019 Item A9
Business of the City by Motion - Passport PlateScout LPR Solution
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Assistant City Manager/Administrative Services Director
Jill Velan, Parking Division Manager
Subject: Approval of the Single Source Purchase of five (5) Passport PlateScout
License Plate Recognition Systems
Date: April 17, 2019
Recommended Action
Staff recommends City Council approval of the Single Source purchase of five (5)
PlateScout License Plate Recognition (LPR) systems from Passport Labs (128 S. Tryon
Street #2200, Charlotte, NC 28292) for the Administrative Services Department in the
amount of $206,500.00.
Funding Source
Funding will be from the Parking Fund – Other Improvements (Account
505.19.7005.65515), with a budget of $3,510,000.00 and $3,405,607.91 remaining.
Summary
Since 2012 the City has used mobile LPR technology for some parking enforcement
functions. In the last two years those functions have increased to include the use of
mobile LPR technology to verify parking permits, confirm mobile and pay station
payments, issue citations, identify scofflaws (boot eligibility), and check wheel tax
compliance.
Over the last seven years the City has been slowly increasing its LPR enforcement fleet
to the current level of five vehicles. With the addition of Sunday enforcement and two
Parking Enforcement Officers the City has an immediate need to add two mobile LPR
systems to its enforcement fleet, bringing the total number to seven mobile LPR
vehicles.
At this time, two of the LPR units are no longer functioning on a consistent basis and
one LPR unit is nearing the end of its useful life. With the addition of two new mobile
LPR vehicles, the purchase of five new mobile LPR units is required to fulfill
enforcement functions.
Memorandum
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The Passport mobile LPR system interfaces directly with the Genetec Camera hardware
allowing the City to continue to use its two newest LPR vehicles that were purchased in
2017. With the direct integration there is increased functionally and improved officer
usability. The same software is used in the enforcement handhelds as in the in-vehicle
LPR reducing the possibility for errors.
An additional benefit of migrating the City’s mobile LPR system to the Passport
PlateScout software is the dashboard and reporting capabilities. The new software has
occupancy/parking analytics. This will allow for almost real-time analysis of data such
as citation issuance and parking lot occupancy when conducting usage studies.
This new system also comes at a significant savings to the City as the units are
approximately $8000 less (per unit) than the City’s previous mobile LPR system. That
equates to a $40,000 decrease for this purchase.
Attachments:
Passport Proposal
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PlateScout LPR Solution
Mobile License Plate Recognition Solution Proposal
For:
City of Evanston, IL
2100 Ridge Ave
Evanston, IL 60201
From:
Passport Labs
128 S. Tryon St #2200
Charlotte, NC 28202
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Table of Contents Page No.
Cover Letter 2
Executive Summary 4
Review of PlateScout Solution 5
Opportunities for PlateScout 12
Pricing 15
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Cover Letter
Jill Velan
Division Manager, Parking
Evanston, IL 60201
USA
March 6th, 2019
Dear Jill,
We are pleased to present our proposal to provide a mobile license plate
recognition (LPR) and data management platform to support the operations of The City of
Evanston. We have been honored to serve, support, and partner with your team. Through
our partnership, our goal is to provide one of the most successful mobile payment
applications, combined with a complete enforcement solution. We believe that Evanston’s
use of the PlateScout solution will continue to push innovation resulting in operational
benefits that extend to all stakeholders. We will continue to provide the support and capital
required to keep Evanston on the forefront of technology and innovation.
As the only Genetec OEM distributor, Passport is uniquely able to directly sell,
install, and support both the Genetec LPR hardware as well as PlateScout software
system which completes the overall Mobile LPR solution. This ensures that Evanston has
one partner to work with for all of their LPR needs. Furthermore, the overall PlateScout
system was built as an open platform to support future LPR providers and future
technology to ensure Evanston has the optimal LPR solution both today and in the future.
We believe that in the next year, the use of LPR technology will become an integral
part of Evanston operation. We are excited about the prospect of continuing to work with
Evanston. The ideas that have come out of our partnership have not only proven to be a
differentiator for Passport but will continue to make PlateScout the best LPR solution on the
market. Passport will continue to work alongside Evanston in identifying operational
problem areas and defining solutions, developing minimum viable products (“MVPs”), beta
testing the MVPs, and ultimately releasing the new product This workflow has allowed
Evanston and Passport to remain agile and pivot the product to other environmental factors
as they arise.
We have built a solid foundation in both the working relationship and the product. On
behalf of our team, we are thrilled to have the opportunity to extend this partnership for an
additional term, where that foundation can be built upon. We are dedicated and committed
to the success of this partnership and believe the possibilities are limitless.
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Kind regards,
Khristian Gutierrez
CRO, Passport
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Executive Summary
Passport’s flexible and secure, web-based LPR management solution will provide The City
of Evanston with numerous operational benefits, including enhanced customer
convenience, increased revenues, higher levels of efficiency, and better parker satisfaction.
Benefits include:
Improved Enforcement
Our Mobile LPR system gives your field officers the ability to cover more area in less time,
increasing efficiency, compliance, and driving overall on-street parking revenue. In addition,
our PlateScout platform uploads LPR data in real-time and makes it available immediately
for use by Evanston.
Integrated LPR
All LPR data is stored and affiliated in the Passport database and is available and can be
utilized in the back-office system or the field. This allows for easy access to LPR data and
the ability to use it in other systems such as Passport’s Digital Permitting, OpsMan Mobile,
and parking availability systems.
System Support
Unlike other offerings, PlateScout is designed as an integrated hardware and software
solution. We provide your staff with comprehensive training and support for the life of your
contract for both the hardware and software. Phone, email, or online portal support is
available Monday-Friday 8:00 am to 6:00 pm local time. Emergency phone support is
available 24 hours a day 7 days week, 365 days a week. System support is included as part
of the PlateScout subscription. While you won’t need us often, we’ll be there when you do
for all parts of the solution.
Secure Data
The fully hosted PlateScout solution ensures that your private parking data remains and the
property of the City of Evanston. Hosted data is secure and access to that data is restricted
only to authorized Evanston staff and Passport support. We provide you with user access
rights so you can control access to specific data, and your database is protected by a
consistent and frequent backup schedule. Additionally, with a full LPR data access audit trail
you a have full history on who has been viewing and using the LPR data in the system.
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Review of PlateScout Solution
MOBILE LPR
Mobile LPR provides Evanston with a highly effective way to verify parking permits, confirm
mobile or meter-based payments, issue citations, identify scofflaws, provide vehicle
location information, and more, all in real-time. Our Mobile LPR system maintains a high
90-95% read rate, even in darkness or adverse weather conditions. The Passport’s mobile
LPR solution interfaces directly with the Genetec AutoVu LPR camera hardware and does
not utilize or require interaction with the AutoVu Patroller or Security Center software. This
direct integration reduces the system complexity, increases functionality, and improves
officer usability. The same software used to identify vehicles is the same that can be used
for enforcement with those vehicles. All of the functionally available in the enforcement
handheld is available in the in-vehicle LPR software.
Mobile LPR Interface
Vehicle Alerts
Allow limited access to public safety officials to add vehicles to notification lists. Once
identified vehicle details (photos, location, time, date) will be sent via email to the requesting
officer. Additionally, officers can search vehicle scan images and location data by license
plate, customer, or permit.
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LPR Dashboards
For authorized users, LPR data is made accessible in a number of LPR specific dashboards.
These include LPR Data Search, LPR Utilization, LPR Reads Map, and the LPR Hardware
Status. The LPR Data Search view allows LPR data being collected in the field, including any
field alerts, to be viewed from the back-office software. This information includes any
known customer information about the vehicle. The LPR Utilization dashboard shows the
number of LPR vehicle scans in an easy to read graphical format. The LPR Reads Map
shows vehicle location, enforcement status (allowed, in violation, etc.) and images captured
in a map format with the ability to search using the license plate. LPR Hardware Status
dashboard monitors the status, location, battery life, and usage of all field hardware devices
from one dashboard.
LPR Data Search
LPR Utilization Dashboard
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LPR Data Map Dashboard
LPR Hardware Status
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OCCUPANCY/PARKING ANALYTICS
PlateScout offers a robust occupancy module solution that will provide your operation all
the data needed to increase the efficiency, profitability and customer service of your
parking operation. PlateScout is built to aggregate all your parking occupancy data from
your LPR cameras, both fixed and mobile, and into the back office for real-time viewing and
reporting. This data can also be pushed to your e-commerce site, mobile application and
exterior signs of your choice. PlateScout not only reports on who buys parking permission
but exactly how and when that permission gets used.
Occupancy Analytics
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REPORTING
Out of the box, the PlateScout solution includes many user-friendly and customizable
methods to retrieve, display, and utilize data from the system.
REPORTS
Our flexible reporting package includes numerous standard reports for all major modules of
the system. Users can modify, edit, and create reports utilizing the user-friendly report
builder. Training on the report builder is provided during implementation and on an
as-needed basis. The report builder is included in the yearly subscription price and is
available for download and use by each user of the back-office system.
QUERIES
In addition to the reporting tools, a robust web-based query builder tool is included for
quick access to the system data. Queries created by the query manager can be saved for
future use and used in the report builder. Data from queries can be viewed and sorted in the
system or exported in a number of standard formats including Excel, Word, PDF, comma
delimited file, and more.
DASHBOARDS
User configured dashboards offer a graphical view of the data to provide for quick data
analysis and improved decision-making ability. The included parking operation focused
dashboards offer real-time insight into current hardware status, LPR read data, citation
issuance, and mobile payment revenue. Reports can also be created to include many
graph options and styles.
AUDIT TRAIL
All actions taken within the system are captured and logged with a time/date stamp. A
detailed history of all changes to all data types is retained and available for viewing within
the application and in queries and reports.
INTEGRATED LPR DATA
Additionally, the integrated LPR data allows for customer communications based on
physical presence, not just current products sold. For example, if a location is going to be
closed for an event. Emails/Texts (or any communication) can be sent to parkers who have
actually been parked in that location over the past 5 days, not just to those who have a
permit to be able to park in that location. This is based on the data automatically collected
as part of the LPR enforcement processes.
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ACTIVE HELP
PlateScout’s back office solution includes Active Help which is a comprehensive tool that
enables users to access documentation, tutorials, and walkthroughs without ever leaving
the application. The interactive content ensures that training materials and knowledge base
documents are easily accessible for both new and experienced users.
o Interactive: replaces static images and content with interactive walkthroughs that
update to reflect the ever-changing UI
o Comprehensive: includes tutorials, walkthroughs, documentation, and release notes;
spotlights new features when they are released in PlateScout
o Customizable: enables users to segment and filter content to specific users; enables
users to affect appearance by editing CSS
o Responsive: offers in-app feedback; provides links to external locations (e.g., support,
forum, cases, etc.); includes links to context-specific walkthroughs from within
articles
o Helpful: offers tips and tricks that demonstrate best practices and suggested usage
The City of Evanston has helped make Passport a stronger and more scalable company.
The result has been a deep relationship built on trust and understanding that has greatly
benefitted both companies. Passport is thrilled to have the opportunity to expand upon this
partnership, to continue to work with Evanston on a regular basis, to develop a solution that
will stay at the forefront of technology, and to build upon the successes that Evanston &
Passport have already achieved.
IMPLEMENTATION, TRAINING, & SUPPORT
Our experienced Passport implementation team will provide the Evanston with the
knowledge, documentation, support, and training needed to successfully transition from
your current parking system to the PlateScout solution. Our comprehensive implementation
process includes the following:
1.Review of current processes and operational goals
2.Configuration of the PlateScout system
3.Configuration of integrations and interfaces
4.Field hardware installation and configuration
5.Online system training
6.On-site implementation and training on all facets of the system during go-live
7.Follow-up training post go-live
TIMELINE
Passport is prepared to begin the implementation process with the City of Evanston
immediately upon contract signature. Typically, the PlateScout system can be implemented
within 60-90 days of the award date depending on Evanston timelines and resource
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availability. The implementation phases listed above typically occur in the order listed, while
some take place concurrently. To meet the requested date of April 1st, Passport will make
sure that the LPR system is implemented before that date to ensure proper testing of
integrations between all systems.
INTEGRATIONS
Passport is happy to match the format of current interfaces (if desired) to ensure a smooth
transition between systems and a minimal impact on local IT resources. We are pleased to
offer you the expertise of our staff and the robust technology of the PlateScout solution so
that you can take advantage of greater efficiencies in your operation.
METHODOLOGY
Evanston will be assigned a dedicated project manager and implementation team to
support and guide you through this important transition. The team will meet with you at
least weekly to cover scheduled tasks and address any outstanding items. We focus on
understanding your rules and procedures as well as operational goals. We make sure no
stone is left unturned by offering you full integration with your current systems. Our training
is customized to your parking operation and is designed to make you feel confident and
comfortable with the system. Passport is committed to ensuring a successful transition and
Go Live for Evanston.
ON-SITE TRAINING
Our experienced team will provide change management training for your staff, make
recommendations on Best Practices, and share operational insight from years of experience
operating an LPR-enhanced parking system. Members of our implementation team will be
on site for both the week of go-live and the week after. The goal is to ensure that your staff
is not only trained on how to use the system but feel comfortable using the system on a
daily basis.
ONGOING TRAINING AND SUPPORT
Passport's system is designed to be easy to use for both new and experienced users. We
will make training available to you in six-month intervals if required. Passport also provides a
number of ongoing features for any necessary user training. These include an online
knowledge base, community forums, and web tutorials. Your success is our success, so we
are there for you throughout the life of the contract.
CLIENT AND CUSTOMER SUPPORT
Standard support is available via phone, email, or support portal Monday-Friday 8:00 am to
6:00pm, local time. Emergency phone support is available 24 hours a day, 7 days week, 365
days a year. Customers can contact support via phone, support website, or email. There are
no limits to the number or types of support calls. All standard support issues will be
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responded to within 24 hours, while emergency items will have a 30-minute response time.
Additionally, customers who complete advanced system training will be given direct access
to our second level support team.
Opportunities for PlateScout
The Passport team is motivated to enhance the overall Evanston operation. The team
frequently brainstorms ideas, meet problems potential solutions, and provides input when
appropriate. Currently, Passport is developing features and functionalities that will further
enhance the product and the value of Evanston and the PlateScout solution.
Pricing Structure
Pilot Pricing
In order to enable Evanston to evaluate the PlateScout mobile LPR solution Passport is
proposing the following pricing for an initial term of five (5) years:
This proposal includes the following.
●Seven Mobile LPR Units
●Vehicle Installation
●Integrations into current payment platforms (OpsMan Mobile)
●Access to PlateScout back office solution.
●Data storage of 10,000 License Plate Reads
The pilot does not include:
●The vehicles in which the mobile LPR units will be installed
●Custom Reports
Program Pricing Upfront
Pricing includes the following features and functionalities for 5 vehicles :
Passport Pricing
Item Includes Price ($)
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Mobile LPR Hardware ➔Two Camera Genetec
SharpX XGA System,
Cold Weather Model
➔10.1” Panasonic
Rugged Tablet with
GPS, 20GB of 4G LTE
Data
➔In vehicle mounting
hardware
➔Optional keyboard
➔Optional Zebra 2” or 3”
printer
➔One year warranty
$35,000.00 per unit
Total:
$175,000
Mobile LPR
Enforcement
Hardware Installation
➔Onsite Hardware
Installation
➔Onsite Testing
$4,200.00 per unit
Total:
$21,000
Warranty (Optional) ➔Advanced
Replacement
Warranty
➔Overnight shipment of
new equipment
➔Covers LPR Hardware
and embedded
software
➔First year warranty
included
$2,880.00 per unit per year
Total:
$14,400.00 per year
PlateScout Software
Subscription
➔In vehicle Software
➔Data Exchange API’s
➔Unlimited ongoing
upgrades and
enhancements
➔3 months of LPR data
storage
$1,500.00 per unit per year
Total:
$7,500.00 per year
PlateScout
Implementation
➔Project Management
➔Integrations
➔Travel
➔Onsite and Remote
Training
Included
Access to PlateScout ➔Real-time access to
LPR Data
➔Access to 60+ reports
➔Ability to define users
and roles
➔Unlimited access to
training videos and
FAQs
Included
API Library Access ➔Unlimited access to
the 35+ active
Included
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integration Passport
has completed
Client Technical
Support &
Maintenance
➔Unlimited hardware
and software support
by email and phone
Included
Second and Third Tier
User Technical
Support
➔Unlimited support by
email and phone
Included
Program Pricing Leasing
Pricing includes the same features and functionalities as above for 5 vehicles :
Passport Pricing
Item Frequency Price ($)
Initial Fee ➔One-time upfront fee
for hardware
Total:
$35,000.00
Monthly Fee ➔Fee will be monthly for
36 or 48 months. Upon
36 or 48 months, the
equipment is owned
fully by the City.
Total:
3 Years - $8,00.00/ monthly
4 Years - 6,000/ monthly
Yearly Fee ➔This is a yearly fee to
support updates to the
PlateScout software
$1,500.00 per unit per year
Total:
$7,500.00 per year
Mobile LPR
Enforcement
Hardware Installation
➔Onsite Hardware
Installation
➔Onsite Testing
$4,200.00 per unit
Total:
$21,000
Warranty (Optional) ➔Advanced
Replacement
Warranty
➔Overnight shipment of
new equipment
➔Covers LPR Hardware
and embedded
software
➔First year warranty
included
$2,880.00 per unit per year
Total:
$14,400.00 per year
Software Terms: 50% of year one total (software) due at signed contract. 50% of year one
total (software) due at 'go live date'.
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'Go live date' = transactions being processed through the system, citations or permits.
Hardware Terms: 50% of year one total due at signed contract. 50% of year one total due
upon delivery
Custom Development
Any system-wide improvements or modifications made by Passport to the Software platform will be
promptly provided to the Provider and will automatically be subject to the terms of this Agreement.
The Client may request new features or functionality to be built into the system, and, to the extent
that Passport plans to incorporate such requested new features or functionality into the Software,
Passport will develop such features and functionality at no cost to the Client, provided however that
Passport retains the right to charge software license and maintenance fees for Provider’s use of and
access to such features. If the Client desires to expedite such development, Passport may, at its sole
discretion, charge Provider an expedite fee of two hundred and fifty dollars ($250,00) per
development hour necessary to develop the requested features or functionality. If the Client’s
requested features or functionality are created for the Client’s use and not incorporated into the
Software, Passport may, at its sole discretion, charge Provider custom development fee of two
hundred and fifty dollars ($250,00) per hour for the development of such features or functionality and
a monthly maintenance fee that will be mutually agreed between the Parties and reduced to a
written addendum to this Agreement that the Parties must execute.
Passport’s PlateScout Application
Passport’s EULA and Privacy Policy will apply to the PlateScout suite of applications. Additionally,
Passport retains control over product roadmap and deployment schedule, while making best efforts
to incorporate client feedback and recommendations throughout its product development process.
Passport owns the intellectual property of the application, and Client will have a license to it,
including to all insights derived from the usage of the application as derived by Passport.
Passport may include Evanston’s use of the PlateScout application into its own marketing and sales
collateral. Passport may further monetize the application and incorporate additional technology and
solution providers or partners into the application in order to support its product and platform
roadmaps.
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For City Council Meeting of April 22, 2019 Item A10
Business of the City by Motion – Crossing Guard Services
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Assistant City Manager/Administrative Services Director
Jill Velan, Parking Division Manager
Subject: Amendment to Agreement for Crossing Guards Services with Andy Frain
Services, Inc. to Add One Additional Crossing Guard
Date: April 18, 2019
Recommended Action
Staff recommends that City Council authorize the City Manager to amend the
agreement with Andy Fran Services, Inc. (761 Shoreline Drive, Aurora, IL 60504) to
increase the not to exceed amount from $620,662 to $631,662 per year to add one
additional crossing guard (RFP #18-52).
Funding Source
Funding for the additional $11,000 will be from the City Manager – Other Program Costs
(Account 100.15.1505.62490) with a budget of $23,617 and a YTD balance of $20,063.
Summary
On November 19, 2018 City Council approved an agreement with Andy Frain Services
to administer the crossing guard program for the City. A request has been made from
the 5th Ward Alderman to increase the number of crossing guards from fifty-six to fifty-
seven to provide a crossing guard for children walking to school in the 5th Ward.
Staff will continue to work with the Alderman to determine the final location and crossing
requirements within the neighborhood.
Memorandum
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For City Council meeting of April 22, 2019 Item A11
Business of the City by Motion: 2018 Year-End Financial Report
For Action: Accept and Place on File
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Hitesh Desai, CFO/City Treasurer
Kate Lewis-Lakin, Budget Coordinator
Subject: 2018 Year-End Financial Report
Date: April 15, 2019
Recommended Action:
Staff recommends that the City Council accept and place on file the 2018 year-end
financial report.
Funding Source:
N/A
Livability Benefits:
Innovation & Process: Support local government best practices and processes.
Summary:
Please find attached the unaudited financial statements as of December 31, 2018. The
fouth quarter cash and investment memo is also attached.
A summary by fund for revenues, expenditures, fund and cash balances is shown on
the following page. Included in this table are the ending balances as of December 31,
2018 for both unreserved fund and cash balances.
Of these two amounts, cash balance is the more meaningful metric since this
represents liquid cash and/or invested assets which can be used (or easily sold) to
support and fund current operations. While ending fund balance is also an important
measurement of the City’s financial health, it usually includes illiquid assets or future
cash receipts or disbursements such as receivables (including property tax) due to the
City and accounts payable/accrued expenses.
Memorandum
167 of 611
General Fund
As of December 31, 2018, the General Fund is reporting a net surplus of $342,851.
The fund balance in the General Fund is $13,558,950 with a cash balance of
$9,420,606. The attached financials show the General Fund revenues at 100.8% of
budget and expenses at 101.0% of budget.
Fund and cash balances were highest during summer primarily because of the receipt
of the second installment of property taxes. To date, the General Fund received 97.7%
of property tax revenue budgeted for the year.
December 2018 Revenue Expense Net Fund Balance Cash Balance
100 GENERAL FUND 115,728,174 115,385,322 342,851 13,558,950 9,420,606
175 GENERAL ASSISTANCE FUND 938,725 981,437 (42,712) 601,787 602,261
176 HEALTH AND HUMAN SERVICES 851,311 826,851 24,460 13,645 197,738
180 GOOD NEIGHBOR FUND 1,002,718 1,000,000 2,718 4,602 1,004,602
185 LIBRARY FUND 7,710,199 7,190,773 519,426 1,561,730 1,668,352
186 LIBRARY DEBT SERVICE FUND 333,896 333,404 492 4,581 4,581
187 LIBRARY CAPITAL IMPROVEMENT FD 2,157,728 1,497,577 660,150 968,549 1,120,485
195 NEIGHBORHOOD STABILIZATION FUND 33,844 33,844 - - -
200 MOTOR FUEL TAX FUND 2,120,315 2,457,990 (337,675) 2,036,055 1,874,273
205 EMERGENCY TELEPHONE (E911) FUND 1,492,975 912,767 580,208 762,204 483,885
210 SPECIAL SERVICE AREA (SSA) #4 341,959 370,000 (28,041) (226,835) (226,835)
215 CDBG FUND 1,525,452 1,526,119 (667) 63,440 (72,231)
220 CDBG LOAN FUND 119,618 199,035 (79,418) 173,194 221,899
235 NEIGHBORHOOD IMPROVEMENT 1,066 163 903 171,074 171,074
240 HOME FUND 333,351 335,296 (1,945) 7,333 9,650
250 AFFORDABLE HOUSING FUND 207,566 318,935 (111,369) 1,365,175 1,480,155
300 WASHINGTON-NATIONAL TIF FUND 5,704,735 10,967,279 (5,262,544) - -
320 DEBT SERVICE FUND 22,010,174 21,833,969 176,205 417,986 267,020
330 HOWARD-RIDGE TIF FUND 4,152,727 2,183,243 1,969,484 2,216,862 2,446,255
335 WEST EVANSTON TIF FUND 241,663 54,049 187,614 620,380 630,165
340 DEMPSTER-DODGE TIF FUND 136,937 76,085 60,852 54,843 55,130
345 CHICAGO-MAIN TIF 222,258 109,542 112,716 173,909 174,197
350 SPECIAL SERVICE AREA (SSA) #6 115,978 115,086 892 3,099 3,099
415 CAPITAL IMPROVEMENTS FUND 20,500,412 15,360,484 5,139,928 13,898,401 15,663,034
416 CROWN CONSTRUCTION FUND 27,062,051 12,060,419 15,001,632 15,542,493 20,089,026
420 SPECIAL ASSESSMENT FUND 518,417 892,439 (374,022) 2,623,678 2,620,141
505 PARKING SYSTEM FUND 9,787,615 10,716,272 (928,657) 3,782,044 3,441,314
510 WATER FUND 16,782,270 16,563,624 218,646 6,781,441 6,862,741
515 SEWER FUND 12,166,129 7,537,174 4,628,956 8,666,711 3,333,654
520 SOLID WASTE FUND 5,199,044 4,865,956 333,087 (872,597) (1,219,204)
600 FLEET SERVICES FUND 3,007,429 3,094,135 (86,705) 246,454 (608,165)
601 EQUIPMENT REPLACEMENT FUND 1,265,543 1,777,856 (512,313) 337,206 943,088
605 INSURANCE FUND 18,331,231 23,147,032 (4,815,800) (9,154,305) (4,294,322)
700 FIRE PENSION FUND*6,056,363 9,353,322 (3,296,959) - -
705 POLICE PENSION FUND*7,414,092 12,288,703 (4,874,611) - -
Grand Total 295,573,963 286,366,180 9,207,784 66,404,089 68,367,668
*Fund and cash balance not presented for fiduciary funds.
168 of 611
The charts attached show actual expenses to budget by department for year-end 2018.
Because, overall expenses in the General Fund were higher than budget, the General
Fund is included in the 2018 Budget Amendment (34-R-19). The memo for that item
includes further detail about expenses in each department.
Enterprise Funds
Through December 31, 2018, the Water Fund appears low on revenue and expenses.
This is because the clearwell treated water storage project that was budgeted in 2018
was delayed to 2019. This delay causes Capital Outlay and Other Revenue (IEPA loan
proceeds) to appear far below budget in the Water Fund. This project is budgeted again
in 2019.
The Water Fund revenues reflect payment from the Village of Skokie at the rate of
$0.78 per 1000 gallons against the billed rate of $2.06 per 1000 gallons. This issue is
currently being challenged in the court.
Through December 31, 2018, the Solid Waste Fund has a negative fund balance of
$872,597 and a negative cash balance of $1,219,204. The Solid Waste Fund received
property tax revenue for the first time in 2018, and has to date received the full
$410,000 budgeted in property taxes. This amount will increase to $820,000 in 2019.
Through December 31, 2018, the Insurance Fund is showing a negative fund balance of
$9,154,305 and a negative cash balance of $4,294,322. Fund balance is lower than
cash balance due to accrued liabilities for pending litigation.
Other Funds
Through December 31, 2018, the Capital Improvements Fund is showing a fund
balance of $13,898,401 and a cash balance of $15,663,034. The fund continues to
spend down balances from the 2017A General Obligation Bonds received in October
2017 and from the 2018B General Obligation Bonds received in August 2018.
Through December 31, 2018, the Crown Construction fund is showing a fund balance of
$15,542,493 and a cash balance of $20,089,026. Proceeds from the 2018A General
Obligation Bonds were received in August 2018 and continue to be spent down on
construction expenses.
Attachments:
Certification of 2018 Financial Reports
2017 v 2018 Fund and Cash Balance – General Fund
2018 Budget by Organization
4th Quarter 2018 Report
169 of 611
CERTIFICATION OF ATTACHED FINANCIAL REPORTS
As required per Illinois Statute 65 ILCS 5/3.1-35-45 I, Hitesh Desai, Treasurer of the
City of Evanston, hereby affirm that I have reviewed the December 31, 2018 year-to-
date financial information and reports which to the best of my knowledge appear
accurate and complete.
170 of 611
January February March April May June July August September October November December
2017 Unreserved
Fund Balance 15,453,984$ 17,244,431$ 19,450,955$ 18,292,843$ 17,839,404$ 14,612,957$ 13,603,487$ 16,910,096$ 14,723,355$ 14,354,436$ 13,093,607$ 13,243,107$
2018 Unreserved
Fund Balance 16,512,558$ 15,306,742$ 17,933,253$ 17,384,626$ 18,479,429$ 15,488,721$ 17,279,434$ 18,345,522$ 16,923,253$ 16,225,727$ 13,799,783$ 13,558,950$
2017 Cash Balance 6,338,271$ 6,393,110$ 11,561,044$ 10,901,398$ 10,376,936$ 6,169,276$ 7,179,518$ 10,652,102$ 8,595,629$ 8,439,222$ 7,340,223$ 9,178,128$
2018 Cash Balance 8,905,448$ 8,120,225$ 12,288,418$ 11,184,339$ 12,226,888$ 9,006,016$ 10,816,697$ 12,252,460$ 10,763,842$ 11,463,410$ 9,825,856$ 9,420,606$
2017 v 2018 Fund and Cash Balance - General Fund
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
January February March April May June July August September October November December
2017 Unreserved Fund Balance
2018 Unreserved Fund Balance
2017 Cash Balance
2018 Cash Balance
171 of 611
December YTD 2017
2018 2018 %Actuals
34,789 28,188,353 97.7% 28,294,363
5,525,537 50,095,876 100.7% 46,951,377
1,911,305 11,680,895 94.2% 13,357,911
201,576 3,765,058 97.0% 3,467,694
976,382 10,396,458 103.2% 8,754,025
1,333,573 8,133,142 105.0% 11,586,943
246,793 1,466,926 185.0% 1,234,749
426,139 1,906,784 146.7% 1,858,106
13,091 94,681 189.0% 38,544
10,669,185 115,728,174 100.8% 115,543,711
492,806 55,527 547,275 111.1% 498,172
191,784 21,930 217,953 113.6% 251,193
7,540,597 1,213,869 7,324,610 97.1% 7,539,496
736,346 92,781 688,581 93.5% 772,045
9,075,303 1,075,125 9,221,165 101.6% 9,314,164
3,614,774 472,799 3,579,301 99.0% 2,592,984
38,391,099 3,159,312 39,392,691 102.6% 39,067,047
23,934,390 1,740,808 24,813,300 103.7% 24,355,551
3,697,529 318,112 3,187,544 86.2% 3,071,334
11,955,812 1,229,142 12,889,510 107.8% 12,479,438
14,607,356 1,530,608 13,523,392 92.6% 13,983,314
101.0% 113,924,739
10,669,185 115,728,174 100.8% 115,543,711
10,910,012 115,385,322 101.0% 113,924,739
(240,827) 342,851 1,618,972
Starting Fund Balance 13,216,099 13,216,099
Net Change 602,958 342,851
Ending Fund Balance 13,819,057 13,558,950
10,910,012 115,385,322
Budget by Organization Report
Through 12/31/18
2018
Classification Budget
Fund 100 - GENERAL FUND
REVENUE
Property Taxes 28,849,196
Other Taxes 49,742,274
Licenses, Permits and Fees 12,397,400
Fines and Forfeitures 3,882,500
Charges for Services 10,077,550
Interest Income 50,100
Interfund Transfers 7,748,417
Intergovernmental Revenue 793,100
Other Revenue 1,300,217
REVENUE TOTALS 114,840,754
EXPENSE
13 CITY COUNCIL
14 CITY CLERK
15 CITY MANAGER'S OFFICE
17 LAW
19 ADMINISTRATIVE SERVICES
21 COMMUNITY DEVELOPMENT
22 POLICE
23 FIRE MGMT & SUPPORT
24 HEALTH
30 PARKS, REC. AND COMMUNITY SERV.
40 PUBLIC WORKS AGENCY
EXPENSE TOTALS
EXPENSE TOTALS 114,237,796
Fund 100 - GENERAL FUND Totals 602,958
114,237,796
Fund 100 - GENERAL FUND Totals
REVENUE TOTALS 114,840,754
172 of 611
December YTD 2017
2018 2018 %Actuals
400 2,798 100.0% 1,900
550,789 6,299,952 94.4% 6,303,624
- 3,037,704 72.0% 4,120,636
- - 0.0% -
40,989 337,563 174.6% 253,523
14,196 109,598 312.5% 62,067
606,374 9,787,615 87.9% 10,741,750
286,769 1,885,699 102.0% 1,675,404
620,567 4,013,848 116.3% 3,172,070
(119,749) 81,227 3.3% 280,311
26,637 319,648 100.0% 319,648
- - 100.0% -
2,644,560 2,644,560 100.0% 2,561,771
1,495 1,495 13.6% 4,246
44,367 97,498 3.2% 267,734
49,876 231,879 76.3% 267,436
120,035 1,440,417 100.0% 1,584,683
3,674,556 10,716,272 83.1% 10,133,302
606,374 9,787,615 87.9% 10,741,750
3,674,556 10,716,272 83.1% 10,133,302
(3,068,182) (928,657) 608,448
Starting Fund Balance 4,710,701 4,710,701
Net Change (1,762,367) (928,657)
Ending Fund Balance 2,948,334 3,782,044
Budget by Organization Report
Through 12/31/18
Prior Fiscal Year Activity Included
2018
Classification Budget
Licenses, Permits and Fees -
Charges for Services 6,676,575
Fund 505 - PARKING SYSTEM FUND
REVENUE
Interfund Transfers 4,217,040
Intergovernmental Revenue 12,125
Other Revenue 193,316
Interest Income 35,070
REVENUE TOTALS 11,134,126
EXPENSE
Salary and Benefits 1,849,028
Services and Supplies 3,451,775
Capital Outlay 2,450,000
Insurance and Other Chargebacks 319,648
Community Sponsored Organizations -
Depreciation Expense -
Contingencies 11,000
Debt Service 3,070,625
Miscellaneous 304,000
Interfund Transfers 1,440,417
EXPENSE TOTALS 12,896,493
Fund 505 - PARKING SYSTEM FUND (1,762,367)
Fund 505 - PARKING SYSTEM FUND
REVENUE TOTALS 11,134,126
EXPENSE TOTALS 12,896,493
173 of 611
December YTD 2017
2018 2018 %Actuals
(60) 47,218 67.5% 86,063
1,289,354 16,055,922 87.9% 17,255,947
187,430 187,430 100.0% -
(5,623,760) 235,772 0.9% 294,812
38,321 255,928 1023.7% 35,784
(4,108,716) 16,782,270 36.7% 17,672,605
781,625 5,803,542 103.4% 5,958,873
56,158 3,183,368 68.4% 2,528,863
(4,931,199) 22,219 0.1% (192,124)
40,946 470,397 100.4% 468,492
2,581,863 2,581,863 100.0% 2,470,280
- - 0.0% -
235,499 819,926 41.8% 717,388
- - 0.0% 2
306,859 3,682,309 102.2% 7,360,654
(928,249) 16,563,624 36.3% 19,312,428
(4,108,716) 16,782,270 36.7% 17,672,605
(928,249) 16,563,624 36.3% 19,312,428
(3,180,467) 218,645 (1,639,823)
Starting Fund Balance 6,562,795 6,562,795
Net Change 32,150 218,645
Ending Fund Balance 6,594,945 6,781,440
Budget by Organization Report
Through 12/31/18
Prior Fiscal Year Activity Included
il i i
2018
Classification Budget
Charges for Services 18,267,000
Interfund Transfers -
Fund 510 - WATER FUND
REVENUE
Licenses, Permits and Fees 70,000
Other Revenue 27,333,656
Interest Income 25,000
REVENUE TOTALS 45,695,656
Capital Outlay 29,346,200
Insurance and Other Chargebacks 468,492
EXPENSE
Salary and Benefits 5,614,331
Services and Supplies 4,655,410
Depreciation Expense -
Contingencies 1,000
Debt Service 1,960,760
Miscellaneous 15,000
Interfund Transfers 3,602,313
EXPENSE TOTALS 45,663,506
EXPENSE TOTALS 45,663,506
Fund 510 - WATER FUND Totals 32,150
Fund 510 - WATER FUND Totals
REVENUE TOTALS 45,695,656
174 of 611
December YTD 2017
2018 2018 %Actuals
746,006 11,919,244 94.7% 12,477,657
187,430 187,430 100.0% -
(1,865,229) 3,002 0.1% 14,870
9,832 56,455 1129.1% 16,023
(921,961) 12,166,129 82.8% 12,508,550
203,078 1,399,755 109.8% 1,313,154
(282,055) 301,786 11.8% 88,677
(730,320) (654)0.0% 16,941
22,499 269,988 100.0% 269,988
3,615,269 3,615,269 100.0% 3,530,787
(7,221,578) 959,123 12.7% 1,143,643
- 230 15.3% -
82,640 991,677 100.0% 1,141,676
(4,310,467) 7,537,174 50.9% 7,504,867
(921,961) 12,166,129 82.8% 12,508,550
(4,310,467) 7,537,174 50.9% 7,504,867
3,388,506 4,628,956 5,003,683
Starting Fund Balance 4,037,755 4,037,755
Net Change (119,220) 4,628,956
Ending Fund Balance 3,918,535 8,666,711
Budget by Organization Report
Through 12/31/18
Prior Fiscal Year Activity Included
2018
Classification Budget
Fund 515 - SEWER FUND
REVENUE
Charges for Services 12,589,650
Interfund Transfers -
Other Revenue 2,104,000
Interest Income 5,000
REVENUE TOTALS 14,698,650
EXPENSE
Salary and Benefits 1,274,709
Services and Supplies 2,558,630
Debt Service 7,540,066
Miscellaneous 1,500
Capital Outlay 2,181,300
Insurance and Other Chargebacks 269,988
Depreciation Expense -
Interfund Transfers 991,677
EXPENSE TOTALS 14,817,870
Fund 515 - SEWER FUND Totals (119,220)
Fund 515 - SEWER FUND Totals
REVENUE TOTALS 14,698,650
EXPENSE TOTALS 14,817,870
175 of 611
December YTD 2017
2018 2018 %Actuals
- 410,000 100.0% -
73,576 286,662 76.4% 329,039
300,475 3,672,193 98.4% 3,699,121
58,831 705,967 100.0% 755,967
32,514 124,222 326.9% 33,348
465,395 5,199,044 98.8% 4,817,475
191,121 1,074,800 108.2% 890,220
265,043 3,432,094 98.4% 3,482,141
(150,216) 28,613 10.4% 24,635
1,520 1,520 100.0% -
615 1,280 5.9% 1,797
- 5,288 70.5% 3,057
26,864 322,362 100.0% 504,807
334,946 4,865,956 95.2% 4,906,657
465,395 5,199,044 98.8% 4,817,475
334,946 4,865,956 95.2% 4,906,657
130,449 333,087 (89,182)
Starting Fund Balance (1,205,684) (1,205,684)
Net Change 151,660 333,087
Ending Fund Balance (1,054,024) (872,597)
Budget by Organization Report
Through 12/31/18
Prior Fiscal Year Activity Included
2018
Classification Budget
Fund 520 - SOLID WASTE FUND
REVENUE
Property Taxes 410,000
Licenses, Permits and Fees 375,000
Other Revenue 38,000
REVENUE TOTALS 5,261,361
Charges for Services 3,732,394
Interfund Transfers 705,967
EXPENSE
Salary and Benefits 993,616
Services and Supplies 3,488,676
Debt Service 21,797
Capital Outlay 275,750
Insurance and Other Chargebacks -
Miscellaneous 7,500
Interfund Transfers 322,362
EXPENSE TOTALS 5,109,701
EXPENSE TOTALS 5,109,701
Fund 520 - SOLID WASTE FUND Totals 151,660
Fund 520 - SOLID WASTE FUND Totals
REVENUE TOTALS 5,261,361
176 of 611
Memorandum
To: Wally Bobkiewicz, City Manager
From: Hitesh Desai, CFO/ Treasurer
Subject: 4th Quarter 2018 - Cash and Investment Report
Date: April 12, 2019
Attached please find the Cash and Investment report as of December 31, 2018.
A comparison between the third quarter and fourth quarter of 2018 investment reports
indicate a decrease in combined cash & investments of $30,480,789 from $98,848,156 to
$68,367,667. The decrease was principally due to the payment of debt obligations and
funding of various construction projects. Cash and investment changes from the previous
period are summarized below:
As of December 31, 2018, ledger balances showing the highest percentage of total
deposit was held by First Bank and Trust at $30.9M or 45.2% of the total. PMA
Financial was in custody of money market funds at approximately $9.4M, or 13.7%,
Wintrust held $12.1M or 17.7% while Fifth Third held $4.0M or 5.9%. Illinois Funds
was at $5.6M or 8.1% and IMET was at $5.9M or 8.7%. Staff will continue to
monitor the allocation of Cash and Investments to ensure compliance with the City’s
investment policy of no financial institution should have greater than 50% of the
city’s total cash and investments.
If you have any questions on this report or would like to discuss in greater detail, please
contact me by phone at (847) 448.8082 or by e-mail at hdesai@cityofevanston.org.
12/31/2018 9/30/2018 Change
Cash 30,889,683 29,522,377 1,367,306
Investments 37,477,984 69,325,779 (31,847,795)
TOTAL 68,367,667 98,848,156 (30,480,789)
177 of 611
For City Council meeting of April 22, 2019 Item A12
Resolution 34-R-19: 2018 Budget Amendment
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Hitesh Desai, CFO/City Treasurer
Kate Lewis-Lakin, Budget Coordinator
Subject: Resolution 34-R-19, 2018 Budget Amendment
Date: April 15, 2019
Recommended Action:
Staff recommends that the City Council adopt Resolution 34-R-19, amending the 2018
Budget by $18,641,429 to a new total of $354,110,437 as detailed below.
Funding Source:
N/A—Revise budget numbers to reflect actual spending. Individual descriptions of the
rational for the change are included below.
Livability Benefits:
Innovation & Process: Support local government best practices and processes.
Background:
The City Council passes a budget resolution on an annual basis, which includes
budgeted expense amount for each of the funds the City has in current operation. If
spending in any fund is higher than budget, a resolution amending the budget is
necessary after the year has ended.
The 2018 Adopted Budget amount was $335,469,008. Actual expenses from all funds in
2018 were $286,366,180, which is below budget by $49 million. However, some funds
spent more than their budgeted amounts, as detailed below. A budget amendment is
needed for those funds that have actual expenses higher than their budgeted amounts.
All funds with budgeted and actual expenses and the proposed amendments are shown
below, followed by explanation of each fund requiring amendment.
Memorandum
178 of 611
General Fund
The General Fund ended 2018 with revenues of $115,728,342 and expenses of
$115,385,322 for a net operating surplus of $342,851. Budget to actual comparison for
expenses, revenues, and ending surplus are shown in the table below. Because actual
expenses are higher than budget in the General Fund, a budget amendment is required
for the fund.
Fund Fund #2018 Adopted
Budget
2018 Actual
Expenses
Proposed
Change
2018 Amended
Budget
General 100 114,237,796 115,385,322 1,147,526 115,385,322
General Assistance 175 1,265,921 981,437 - 1,265,921
Human Services 176 859,153 826,851 - 859,153
Good Neighbor Fund 180 1,000,000 1,000,000 - 1,000,000
Library 185 7,476,297 7,190,773 - 7,476,297
Library - Debt Service 186 333,404 333,404 - 333,404
Library - Capital 187 10,095,000 1,497,577 - 10,095,000
Neighborhood Stabilization 195 94,821 33,844 - 94,821
Motor Fuel 200 2,457,990 2,457,990 - 2,457,990
Emergency Telephone 205 1,043,438 912,767 - 1,043,438
Special Service Area # 4 210 370,000 370,000 - 370,000
CDBG 215 2,439,512 1,526,119 - 2,439,512
CDBG Loan 220 293,000 199,035 - 293,000
Neighborhood Improvement 235 100,000 163 - 100,000
HOME 240 588,321 335,296 - 588,321
Affordable Housing Fund 250 489,300 318,935 - 489,300
Washington National TIF 300 9,207,040 10,967,279 1,760,239 10,967,279
Debt Service 320 14,297,257 21,833,969 7,536,712 21,833,969
Howard-Ridge TIF 330 4,681,500 2,183,243 - 4,681,500
West Evanston TIF 335 40,000 54,049 14,049 54,049
Dempster-Dodge TIF 340 72,666 76,085 3,419 76,085
Chicago-Main TIF 345 108,999 109,542 543 109,542
Special Service Area #6 350 221,500 115,086 - 221,500
Capital Improvement 415 30,297,527 15,360,484 - 30,297,527
Crown Construction Fund 416 9,634,000 12,060,419 2,426,419 12,060,419
Special Assessment 420 585,217 892,439 307,222 892,439
Parking 505 12,896,493 10,716,272 - 12,896,493
Water 510 45,663,506 16,563,624 - 45,663,506
Sewer 515 14,817,870 7,537,174 - 14,817,870
Solid Waste 520 5,109,701 4,865,956 - 5,109,701
Fleet 600 3,333,871 3,094,135 - 3,333,871
Equipment Replacement 601 1,597,977 1,777,856 179,879 1,777,856
Insurance 605 18,439,931 23,147,032 4,707,101 23,147,032
Fire Pension 700 8,795,000 9,353,322 558,322 9,353,322
Police Pension 705 12,525,000 12,288,703 - 12,525,000
Total All Funds 335,469,008$ 286,366,180$ 18,641,429$ 354,110,437$
General Fund 2018 Budget 2018 Actual Actual to Budget
Revenue 114,840,754$ 115,728,242$ 887,488$
Expenses 114,237,796 115,385,322 1,147,526
Net Surplus (Deficit)602,958 342,919
$ $
179 of 611
City Council expenses are $54,469 higher than budget due primarily to changes in
health insurance spending. This can occur because the budget is created before the
open enrollment period each October when employees make plan elections for the
following year.
City Clerk expenses are $26,169 over budget, primarily due to spending on seasonal
employees and overtime pay.
Administrative Services expenses are $145,862 over budget in the Administrative
Services Department due to higher than expected spending on building maintenance
materials. These were used for emergency repairs required in the Civic Center and
other buildings.
Police Department expenses were $1,001,592 over budget. This is primarily in overtime
and in terminating and annual payouts. Payouts are guaranteed by union contract.
These were partially offset by $749,209 in revenue over budget, mostly reimbursements
and grant revenue to cover overtime expenses.
Fire Department expenses were $878,910 over budget. This is primarily in overtime and
in terminating and annual payouts. Payouts are guaranteed by union contract.
Parks, Recreation & Community Services expenses were $933,698 over budget. Part of
this overage was due to equipment repair and other maintenance expenses at the
Robert Crown ice rink. Other programs like beaches and summer camps had higher
than budgeted revenue to help offset high expenses.
Washington-National TIF Fund
The W ashington-National TIF Fund had expenses of $1,760,239 over budget. This is
due to year-end distributions in order to close the TIF Fund at the end of 2018. These
included payments to the Chicago Transit Authority for the Red-Purple Line
modernization project, and to the Capital, Water, Sewer, and General Funds as
reimbursement for work completed in the TIF area.
Debt Service Fund
The Debt Service Fund has expenses over budget of $7,536,712. This is due to the
refunding of the 2008A, B&C bonds through the 2018C Bond Issue. This is offset by
revenue in the fund of $7,584,568. This refunding saved $938,700 over the 10-year
remaining life of the bond.
West Evanston TIF Fund
The West Evanston TIF Fund has expenses over budget of $14,049. This fund is
currently paying interest on an outstanding line of credit loan, and higher interest rates
during 2018 increased those interest payments. The fund also had unbudgeted
expenses from consulting services.
Dempster-Dodge TIF Fund
The Dempster-Dodge TIF Fund had expenses over budget of $3,419 due to expenses
for consulting services.
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Chicago-Main TIF Fund
The Chicago-Main TIF Fund had expenses over budget of $543 due to consulting
services expenses.
Crown Construction Fund
The Crown Construction Fund had expenses over budget of $1,458,986. When the
2018 budget for this fund was created, the construction schedule for the project was still
in progress. The project remains within its total projected budget of $53 million. The
Crown Construction Fund received $27,062,051 in revenue in 2018 to fund the project,
primarily through the 2018A bond issue. These bonds will continue to be spent down as
the project continues in 2019.
Special Assessment Fund
The Special Assessment Fund had expenses of $307,222 over budget due to the
refunding of the 2008C series bonds. This was offset by corresponding bond proceeds
revenue.
Equipment Replacement Fund
The Equipment Replacement Fund had expenses of $179,879 over budget. This was
due to the capitalization of vehicle purchases at year-end and for depreciation of
vehicles.
Insurance Fund
The Insurance Fund had expenses higher than budget of $4,335,167. This was
primarily due to $4 million in spending on legal services. Spending on health insurance
premiums was also slightly higher than budget.
Fire Pension Fund
The Fire Pension Fund had expenses of $558,322 over budget due to higher than
budgeted pension benefit costs. Spending from the Fire Pension Fund is overseen and
approved by the Fire Pension Board.
Attachments:
Resolution 34-R-19
181 of 611
04/22/2019
34-R-19
A RESOLUTION
Authorizing the City of Evanston City Manager to Increase the Total
Fiscal Year 2018 Budget by
$18,641,429, to a New Total of $354,110,437
WHEREAS, a total budget amendment for eighteen million, six hundred
and forty-one thousand, four hundred and twenty-nine dollars ($18,641,429) is required
due to the following items:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact and
made a part hereof.
SECTION 2: That the Council authorize the Fiscal Year 2018 budget be
increased from three hundred and thirty-five million, four hundred sixty-nine thousand,
and eight dollars ($335,469,008) to three hundred fifty-four million, one hundred and ten
Fund Fund #2018 Adopted
Budget
Proposed
Change
2018 Amended
Budget
General 100 114,237,796 1,147,526 115,385,322
Washington National TIF 300 9,207,040 1,760,239 10,967,279
Debt Service 320 14,297,257 7,536,712 21,833,969
West Evanston TIF 335 40,000 14,049 54,049
Dempster-Dodge TIF 340 72,666 3,419 76,085
Chicago-Main TIF 345 108,999 543 109,542
Crown Construction Fund 416 9,634,000 2,426,419 12,060,419
Special Assessment 420 585,217 307,222 892,439
Equipment Replacement 601 1,597,977 179,879 1,777,856
Insurance 605 18,439,931 4,707,101 23,147,032
Fire Pension 700 8,795,000 558,322 9,353,322
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thousand, four hundred and thirty-seven dollars ($354,110,437) as summarized in the
document attached hereto and incorporated herein as Exhibit A.
SECTION 3: That approval of this resolution shall authorize the City
Manager to expend and/or encumber up to three hundred fifty-four million, one hundred
and ten thousand, four hundred and thirty-seven dollars ($354,110,437) for Fiscal Year
2018 for all Funds.
SECTION 4: That this Resolution shall be in full force and effect from and
after the date of its passage and approval in the manner provided by law.
SECTION 3: That this Resolution 34-R-19 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
Stephen H. Hagerty, Mayor
Attest:
Devon Reid, City Clerk
Adopted: __________________, 2019
Approved to form:
Michelle L. Masoncup, Corporation Counsel
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EXHIBIT A
Fund Fund #2018 Adopted
Budget
Proposed
Change
2018 Amended
Budget
General 100 114,237,796 1,147,526 115,385,322
General Assistance 175 1,265,921 - 1,265,921
Human Services 176 859,153 - 859,153
Good Neighbor Fund 180 1,000,000 - 1,000,000
Library 185 7,476,297 - 7,476,297
Library - Debt Service 186 333,404 - 333,404
Library - Capital 187 10,095,000 - 10,095,000
Neighborhood Stabilization 195 94,821 - 94,821
Motor Fuel 200 2,457,990 - 2,457,990
Emergency Telephone 205 1,043,438 - 1,043,438
Special Service Area # 4 210 370,000 - 370,000
CDBG 215 2,439,512 - 2,439,512
CDBG Loan 220 293,000 - 293,000
Neighborhood Improvement 235 100,000 - 100,000
HOME 240 588,321 - 588,321
Affordable Housing Fund 250 489,300 - 489,300
Washington National TIF 300 9,207,040 1,760,239 10,967,279
Debt Service 320 14,297,257 7,536,712 21,833,969
Howard-Ridge TIF 330 4,681,500 - 4,681,500
West Evanston TIF 335 40,000 14,049 54,049
Dempster-Dodge TIF 340 72,666 3,419 76,085
Chicago-Main TIF 345 108,999 543 109,542
Special Service Area #6 350 221,500 - 221,500
Capital Improvement 415 30,297,527 - 30,297,527
Crown Construction Fund 416 9,634,000 2,426,419 12,060,419
Special Assessment 420 585,217 307,222 892,439
Parking 505 12,896,493 - 12,896,493
Water 510 45,663,506 - 45,663,506
Sewer 515 14,817,870 - 14,817,870
Solid Waste 520 5,109,701 - 5,109,701
Fleet 600 3,333,871 - 3,333,871
Equipment Replacement 601 1,597,977 179,879 1,777,856
Insurance 605 18,439,931 4,707,101 23,147,032
Fire Pension 700 8,795,000 558,322 9,353,322
Police Pension 705 12,525,000 - 12,525,000
Total All Funds 335,469,008$ 18,641,429$ 354,110,437$
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For City Council meeting of April 22, 2018 Item A13
Resolution 42-R-19, Cable Franchise Agreement Extension with Comcast
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Hugh DuBose, City Attorney
Subject: Resolution 42-R-19, Authorizing the City Manager to Execute a Seven
Year Cable Television Franchise Agreement with Comcast
Date: April 17, 2019
Recommended Action:
Staff recommends City Council adoption of Resolution 42-R-19 authorizing the City
Manager to execute a seven year Cable Television Franchise Agreement with Comcast
of Illinois IV, Inc.
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Summary:
In October of 2011 the City entered into a seven (7) year nonexclusive franchise
agreement with Comcast to construct and operate a cable system in the public way. In
October 2018, the City and Comcast extended this agreement for an additional six (6)
months. The City is seeking to enter into a new seven (7) year agreement with
Comcast. The new agreement is a non-exclusive franchise agreement that will continue
to authorize Comcast to construct and operate a cable system in the public way. The
agreement requires Comcast to pay to the City a franchise fee equal to five percent
(5%) of annual gross revenues received from the operation of the cable system in the
franchise area (city limits). Additionally, the City receives $0.35 cents per month per
customer (paid by the customer) to fund public, education and government (PEG)
access channels.
Attachments:
Resolution 42-R-19
Memorandum
185 of 611
4/16/2019
42-R-19
A RESOLUTION
Authorizing the City Manager to Execute a Seven Year Cable
Television Franchise Agreement with Comcast of Illinois IV, Inc.
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The City Manager is hereby authorized and directed to sign
the Cable Television Franchise Agreement (the “Agreement”) by and between the City
and Comcast of Illinois IV, Inc. for a seven (7) year term. The Agreement is attached
hereto as Exhibit 1 and incorporated herein by reference.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions or terms of the Agreement with Comcast of Illinois
IV, Inc. as may be determined to be in the best interest of the City.
SECTION 3: This resolution shall be in full force and effect from and after
its passage and approval, in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2019
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation Counsel
186 of 611
42-R-19
- 2 -
EXHIBIT 1
EXTENSION OF CABLE TELEVISION FRANCHISE AGREEMENT
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1
CABLE TELEVISION FRANCHISE AGREEMENT
BY AND BETWEEN
The
CITY OF EVANSTON
And
COMCAST OF ILLINOIS IV, INC.
This Franchise Agreement (hereinafter, the “Agreement” or “Franchise Agreement”) is
made between the City of Evanston, Illinois (hereinafter, the “City”) and Comcast of Illinois IV,
Inc., (hereinafter, “Grantee”) this 22nd day of April, 2019 (the “Effective Date”).
The City, having determined that the financial, legal, and technical abilities of the
Grantee are reasonably sufficient to provide the services, facilities, and equipment necessary to
meet the future cable-related needs of the community, desires to enter into this Franchise
Agreement with the Grantee for the construction, operation and maintenance of a Cable System
on the terms and conditions set forth herein.
This Agreement is entered into by and between the parties under the authority of the
Cable Act, the Illinois Constitution of 1970, including the City's home rule powers, and the
Illinois Municipal Code, as amended from time to time, and shall be governed by the Cable Act
and the Illinois Municipal Code, as amended from time to time; provided that any provisions of
the Illinois Municipal Code that are inconsistent with the Cable Act shall be deemed to be
preempted and superseded.
SECTION 1: Definition of Terms
For the purpose of this Franchise Agreement, capitalized terms, phrases, words, and
abbreviations shall have the meanings ascribed to them in the Cable Act, unless otherwise
defined herein.
“Cable Act” or “Act” means the Cable Communications Policy Act of 1984, as amended
by the Cable Consumer Protection and Competition Act of 1992 and the Telecommunications
Act of 1996, 47 U.S.C. §§ 521 et seq., as the same may be amended from time to time.
“Cable Operator” “means any Person or group of Persons who provides Cable Service
over a Cable System and directly or through one or more affiliates owns a significant interest in
such Cable System; or who otherwise controls or is responsible for, through any arrangement,
the management and operation of such a Cable System.
“Cable Service” or “Service” means the one-way transmission to Subscribers of Video
Programming or Other Programming Service and Subscriber interaction, if any, which is
required for the selection or use of such Video Programming or Other Programming Service.
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“Cable System” or “System,” has the meaning set forth in Section 612 of the Cable Act
(47 U.S.C. § 522), and means Grantee's facilities, consisting of a set of closed transmission paths
and associated signal generation, reception and control equipment, that is designed to provide
Cable Service which includes Video Programming and which is provided to multiple Subscribers
within the Franchise Area, but such term does not include (i) a facility that serves only to
retransmit the television signals of one or more television broadcast stations; (ii) a facility that
serves Subscribers without using any public right-of-way, (iii) a facility of a common carrier
which is subject, in whole or in part, to the provisions of Title II of the Communications Act of
1934, as amended, except that such a facility shall be considered a Cable System (other than for
purposes of section 621(c) of the Cable Act) to the extent such facility is used in the transmission
of Video Programming directly to Subscribers, unless the extent of such use is solely to provide
Interactive On-Demand Services; (iv) an open video system that complies with section 653 of the
Cable Act; or (v) any facilities of any electric utility used solely for operating its electric utility
systems.
“Channel” or “Cable Channel” means a portion of the electromagnetic frequency
spectrum which is used in a Cable System and which is capable of delivering a television
channel as a television channel is defined by the Federal Communications Commission by
regulation.
“Customer” or “Subscriber” means a Person who lawfully receives and pays for Cable
Service with the Grantee's express permission.
“FCC” means the Federal Communications Commission or successor governmental
entity thereto.
“Franchise” means the initial authorization, or renewal thereof, issued by the City,
whether such authorization is designated as a franchise, agreement, permit, license, resolution,
contract, certificate, ordinance or otherwise, which authorizes the construction or operation of
the Cable System.
“Franchise Agreement” or “Agreement” shall mean this Agreement and any amendments
or modifications hereto.
“Franchise Area” means the present legal boundaries of the City as of the Effective Date,
and shall also include any additions thereto, by annexation or other legal means as provided in
this Agreement.
"Grantee" shall mean Comcast of Illinois IV, Inc.
“Gross Revenue” means the Cable, Service revenue received by the Grantee from the
operation of the Cable System in the Franchise Area to provide Cable Services, calculated in
accordance with generally accepted accounting principles. Cable Service revenue includes
monthly fees for: Basic Cable Service; cable programming service regardless of Service Tier;
and premium Channels. Cable Service revenue also includes pay-per-view video fees,
advertising and home shopping revenue, installation fees and equipment rental fees. Gross
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Revenues shall also include such other revenue sources from Cable Service delivered over the
Cable System as may now exist or hereafter develop, provided that such revenues, fees, receipts,
or charges may be lawfully included in the gross revenue base for purposes of computing the
City's permissible Franchise Fee under the Cable Act, as amended from time to time. Gross
Revenue shall not include refundable deposits, bad debt, investment income, programming
launch support payments, third party advertising sales commissions and agency fees, nor any
taxes, fees or assessments imposed or assessed by any governmental authority. Gross Revenues
shall include amounts collected from Subscribers for Franchise Fees pursuant to City of Dallas,
Texas v. F.C.C., 118 F.3d 393 (5th Cir. 1997), and amounts collected from non-Subscriber
revenues in accordance with the Court of Appeals decision resolving the case commonly known
as the “Pasadena Decision,” City of Pasadena. California et. al., Petitions for Declaratory
Ruling on Franchise Fee Pass Through Issues, CSR 5282-R, Memorandum Opinion and Order,
16 FCC Rcd. 18192 (2001), and In re: Texas Coalition of Cities for Utility Issues v. F.C.C., 324
F.3d 802 (5th Cir. 2003).
“Initial Franchise Service Area” means that portion of the Franchise Area served by the
Grantee’s Cable System as of the Effective Date of this Franchise Agreement.
“Person” means any natural person or any association, firm, partnership, joint venture,
corporation, or other legally recognized entity, whether for-profit or not-for profit, but shall not
mean the City.
“Public, Educational and Governmental (PEG) Access Channel” shall mean a video
Channel designated for non-commercial use by the public, educational institutions such as public
or private schools (but not “home schools”), community colleges, and universities, as well as the
City.
“Public, Educational and Government (PEG) Access Programming” shall mean
noncommercial programming produced by any City residents or organizations, schools and
government entities and the use of designated facilities, equipment and/or Channels of the Cable
System in accordance with 47 U.S.C. 531 and this Agreement.
“Public Way” shall mean the surface of, and the space above and below, any street, alley,
other land or waterway, dedicated or commonly used for pedestrian or vehicular traffic or other
similar purposes, including, but not limited to, public utility easements and other easements
dedicated for compatible uses, now or hereafter held by the City in the Franchise Area, to the
extent that the City has the right and authority to authorize, regulate, or permit the location of
facilities other than those of the City. Public Way shall not include any real or personal City
property that is not specifically described in this definition and shall not include City buildings,
fixtures, and other structures and improvements, regardless of whether they are situated in the
Public Way. "Standard Installation" means those installations to Subscribers that are located up
to one hundred twenty-five (125) feet from the existing distribution system (Cable System).
“City” means the City of Evanston, Illinois or the lawful successor, transferee, designee,
or assignee thereof.
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“Video Programming” or “Programming” means programming provided by, or generally
considered comparable to programming provided by, a television broadcast station.
SECTION 2: Grant of Authority
2.1. Pursuant to Section 621 (a) of the Cable Act, 47 U.S.C. § 541 (a), and Section 11-
42-11(a) of the Illinois Municipal Code, 65 ILCS 5/11-42-11(a), the Illinois Constitution, and
Resolution No. 42-R-19, the City hereby grants to the Grantee a nonexclusive Franchise
authorizing the Grantee to construct and operate a Cable System in the Public Ways within the
Franchise Area, and for that purpose to erect, install, construct, repair, replace, reconstruct,
maintain, or retain in any Public Way such poles, wires, cables, conductors, ducts, conduits,
vaults, manholes, pedestals, amplifiers, appliances, attachments, and other related property or
equipment as may be necessary or appurtenant to the Cable System, and to provide such services
over the Cable System as may be lawfully allowed.
2.2. Term of Franchise. The term of the Franchise granted hereunder shall be Seven (7)
years from the Effective Date, unless the Franchise is renewed or is lawfully terminated in
accordance with the terms of this Franchise Agreement and/or applicable law. From and after the
Effective Date of this Franchise Agreement, the Parties acknowledge that this Franchise
Agreement is intended to be the sole and exclusive Franchise Agreement between the Parties
pertaining to the Grantee' s Franchise for the provision of Cable Service.
2.3. Renewal. Any renewal of this Franchise shall be governed by and comply with the
provisions of Section 626 of the Cable Act, as amended, and any applicable State law which may
exist at the time of renewal and which is not superseded by the Cable Act.
2.4. Police Powers. Nothing in this Franchise Agreement shall be construed as an
abrogation by the City of any of its police powers to adopt and enforce generally applicable
ordinances deemed necessary by the City for the health, safety, and welfare of the public, and the
Grantee shall comply with all generally applicable laws, codes and ordinances enacted by the
City pursuant to such police power.
2.5. Reservation of Authority. Nothing in this Franchise Agreement shall (A) abrogate
the right of the City to perform any public works or public improvements of any description, (B)
be construed as a waiver of any laws, codes or ordinances of general applicability of the City, or
(C) be construed as a waiver or release of the rights of the City in and to the Public Ways.
2.6. Competitive Equity.
2.6.1. In the event the City grants an additional Franchise to use and occupy any
Public Way for the purposes of operating a Cable System, the additional Franchise shall only be
granted in accordance with the Illinois Level Playing Field Statute, 65 ILCS 5/11-42-11.
2.6.2. In the event an application for a new cable television franchise or other similar
authorization is filed with the City proposing to serve the Franchise Area, in whole or in part, the
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City shall to the extent permitted by law promptly notify the Grantee of such filing, or require the
Grantee to be notified, and include a copy of such application.
SECTION 3: Construction and Maintenance of the Cable System
3.1. Except as may be otherwise provided in this Franchise Agreement, Grantee shall
comply with all generally applicable provisions of Title 7, Chapter 17, entitled "Standards for the
Construction of Facilities on the Public Right Of Way," of the Evanston City Code, as may be
amended from time to time.
3.2. Aerial and Underground Construction. At the time of Cable System construction, if
all of the transmission and distribution facilities of all of the respective public or municipal
utilities in any area of the Franchise Area are underground, the Grantee shall place its Cable
Systems’ transmission and distribution facilities underground, provided that such underground.
locations are actually capable of accommodating the Grantee’s cable and other equipment
without technical degradation of the Cable System’s signal quality. In any location(s) within the
Franchise Area where the transmission or distribution facilities of the respective public or
municipal utilities are both aerial and underground, the Grantee shall have the discretion to
construct, operate, and maintain all of its transmission and distribution facilities or any part
thereof, aerially or underground. Nothing in this Section shall be construed to require the Grantee
to construct, operate, or maintain underground any ground-mounted appurtenances such as
customer taps, line extenders, system passive devices, amplifiers, power supplies, pedestals, or
other related equipment.
3.3. Undergrounding and Beautification Projects.
3.3.1. In the event the City requires users of the Public Way who operate aerial
facilities to relocate such aerial facilities underground, Grantee shall participate in the planning
for relocation of its aerial facilities, if any, contemporaneously with such users. Grantee shall be
reimbursed its relocation costs from public or private funds allocated for the project to the same
extent as such funds are made available to other users of the Public Way, if any, provided that
any utility's exercise of authority granted under its tariff to charge consumers for the said utility's
cost of the project that are not reimbursed by the City shall not be considered to be public or
private funds.
3.3.2. The Grantee shall not be required to relocate its facilities unless it has been
afforded at least sixty (60) days notice of the necessity to relocate its facilities. Upon adequate
notice the Grantee shall provide a written estimate of the cost associated with the work necessary
to relocate its facilities. In instances where a third party is seeking the relocation of the Grantee's
facilities or where the Grantee is entitled to reimbursement pursuant to the preceding Section, the
Grantee shall not be required to perform the relocation work until it has received payment for the
relocation work.
SECTION 4: Service Obligations
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4.1. Initial Service Obligations. As of the Effective Date of this Agreement, Grantee’s
Cable System has been designed to provide, and is capable of providing, Cable Service to
residential Customers throughout the Initial Franchise Service Area. The Grantee shall continue
to make Cable Service available in the Initial Service Area throughout the term of this
Agreement and Grantee shall extend its Cable System and provide service consistent with the
provisions of this Franchise Agreement.
4.2. General Service Obligation. The Grantee shall make Cable Service available beyond
the Initial Franchise Service Area to every residential dwelling unit within the Franchise Area
where the minimum density is at least thirty (30) dwelling units per mile and within one (1) mile
of the existing Cable System’s technically feasible connection point. Subject to the density
requirement, Grantee shall offer Cable Service to all new homes or previously unserved homes
located within one hundred twenty-five (125) feet of the Grantee's distribution cable (e.g., a
Standard Installation).
4.2.1. The Grantee may elect to provide Cable Service to areas not meeting the above
density and distance standards. The Grantee may impose an additional charge in excess of its
regular installation charge for any service installation requiring a drop or line extension in excess
of a Standard Installation. Any such additional charge shall be computed on a time plus materials
basis plus a reasonable rate of return.
4.3. Programming. The Grantee agrees to provide cable programming services in the
following broad categories:
Children General Entertainment Family Oriented
Ethnic Minority Sports Weather
Educational Arts, Culture and Performing Arts News & Information
Pursuant and subject to federal law, all Video Programming decisions, excluding PEG Access
Programming, are at the sole discretion of the Grantee.
4.4. Technical Standards. The Grantee shall comply with all applicable technical
standards of the FCC as published in 47 C.F.R., Part 76, Subpart K, as amended from time to
time. The Grantee shall cooperate with the City in conducting inspections related to these
standards upon reasonable prior written request from the City based on a significant number of
Subscriber complaints.
4.5. Annexations and New/Planned Developments. In cases of annexation the City shall
provide the Grantee written notice of such annexation. In cases of new construction, planned
development or property development where undergrounding or extension of the Cable System
is required, the City shall provide or require the developer or property owner to provide the
Grantee with notice of the same. Such notices shall be provided at the time of notice to all
utilities or other like occupants of the City’s Public Way. If advance notice of such annexation,
new construction, planned development or property development is not provided, the, Grantee
shall be allowed an adequate time to prepare, plan and provide a detailed report as to the
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timeframe for it to construct its facilities and provide the services required under this Franchise
Agreement.
4.6. Service to School Buildings and Governmental Facilities.
4.6.1. The City and the Grantee acknowledge the provisions of 220 ILCS 5/22-
501(f), whereby the Grantee shall provide complimentary Basic Cable Service and a free
Standard Installation at one outlet to all eligible buildings as defined in said state statute.
Eligible buildings shall not include buildings leased to non-governmental third parties or
buildings such as storage facilities at which government employees are not regularly stationed.
4.6.2. Long Drops. The Grantee may impose an additional charge in excess of its
regular installation charge for any service installation requiring a drop or line extension in excess
of a Standard Installation. Any such additional charge shall be computed on a time plus materials
basis to be calculated on that portion of the installation that exceeds a Standard Installation.
4.7. Emergency Alerts. At all times during the tern of this Franchise Agreement, the
Grantee shall provide and maintain an “Emergency Alert System” (“EAS”) consistent with
applicable Federal law and regulation - including 47 C.F.R., Part 11 and the “State of Illinois
Emergency Alert System State Plan” - as may be amended from time to time. Should the City
become qualified and authorized to activate the EAS, the Grantee shall provide instructions on
the access and use of the EAS by the City to the City on an annual basis. The City agrees to
indemnify and hold the Grantee harmless from any damages or penalties arising out of the
negligence of the City, its employees or agents in using such system.
4.8. Customer Service Obligations. The City and Grantee acknowledge that the customer
service standards and customer privacy protections are set forth in the Cable and Video
Customer Protection Law, 220 ILCS 5/22-501 et seq., and enforcement provisions are included
in Title 3, Chapter 30 of the Evanston City Code. Enforcement of such requirements and
standards and the penalties for non-compliance with such standards shall be consistent with the
Cable and Video Customer Protection Law, 220 ILCS 5/22-501 et seq.
SECTION 5: Oversight and Regulation by City
5.1. Franchise Fees. The Grantee shall pay to the City a Franchise Fee in an amount equal
to five percent (5%) of annual Gross Revenues received from the operation of the Cable System
to provide Cable Service in the Franchise Area; provided, however, that Grantee shall not b e
compelled to pay any higher percentage of fees than any other video service provider, under state
authorization or otherwise, providing service in the Franchise Area. The payment of Franchise
Fees shall be made on a quarterly basis and shall be due forty-five (45) days after the close of
each calendar quarter. If mailed, the Franchise Fee shall be considered paid on the date it is
postmarked. Each Franchise Fee payment shall be accompanied by a report prepared by a
representative of the Grantee showing the basis for the computation of the Franchise Fees paid
during that period. Any undisputed Franchise Fee payment which remains unpaid in whole or in
part, after the date specified herein shall be delinquent. For any delinquent Franchise Fee
payments, Grantee shall make such payments including interest at the prime lending rate as
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quoted by Chase Bank U.S.A. or its successor, computed from time due until paid. Any
undisputed overpayments made by the Grantee to the City shall be credited upon discovery of
such overpayment until such time when the full value of such credit has been applied to the
Franchise Fee liability otherwise accruing under this Section.
5.1.1. The Parties acknowledge that, at present, the Cable Act limits the City to
collection of a maximum permissible Franchise Fee of five percent (5%) of Gross Revenues. In
the event that a change in the Cable Act would allow the City to increase the Franchise Fee
above five percent (5%), the City shall hold a public hearing and determine if the City should
collect the additional amount. Following the determination, the City shall notify the Grantee of
its intent to collect the increased Franchise Fee and Grantee shall have a reasonable time (not to
be less than ninety (90) days from receipt of notice from the City) to effectuate any changes
necessary to begin the collection of such increased Franchise Fee or notify the Grantee of its
intent to not collect the increased fee. In the event that the City increases said Franchise Fee, the
Grantee shall notify its Subscribers of the City’s decision to increase said fee prior to the
implementation of the collection of said fee from Subscribers as required by law.
5.1.2. In the event a change in state or federal law requires the City to reduce the
franchise fee percentage that may be collected, the parties agree the Grantee shall reduce the
percentage of franchise fees collected to the lower of: i) the maximum permissible franchise fee
percentage; or ii) the lowest franchise fee percentage paid by any other Cable Operator granted a
Cable Franchise by the City pursuant to the Cable Act, and Section 11-42-11 of the Illinois
Municipal Code, 65 ILCS 5/11-42-11; provided that: (a) such amendment is in compliance with
the change in state or federal law; (b) the City approves the amendment by ordinance; and (c) the
City notifies Grantee at least ninety (90) days prior to the effective date of such an amendment.
5.1.3. Taxes Not Included. The Grantee acknowledges and agrees that the term
“Franchise Fee” does not include any tax, fee, or assessment of general applicability (including
any such tax, fee, or assessment imposed on both utilities and Cable Operators on their services
but not including a tax, fee, or assessment which is unduly discriminatory against Cable
Operators or Cable Subscribers).
5.2. Franchise Fees Subject to Audit. The City and Grantee acknowledge that the audit
standards are set forth in the Illinois Municipal Code at 65 ILCS 5/11-42-11.05 (Municipal
Franchise Fee Review; Requests For Information). Any audit shall be conducted in accordance
with generally applicable auditing standards. The City and Grantee agree that the audit
procedures set forth in the Illinois Municipal Code at 65 ILCS 5/11-42-11.05 shall be applicable
to any audit of PEG Capital payments as provided for in Section 8.5 of this Agreement.
5.3. Proprietary Information. Notwithstanding anything to the contrary set forth in this
Agreement, the Grantee shall not be required to disclose information which it reasonably deems
to be proprietary or confidential in nature, with the exception of the information directly related
to an audit of Franchise Fees as set forth in Section 5.2. The City agrees to treat any information
disclosed by the Grantee as confidential and only to disclose it to those employees,
representatives, and agents of the City that have a need to know in order to enforce this Franchise
Agreement and who agree to maintain the confidentiality of all such information. For purposes
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of this Section, the terms “proprietary or confidential” include, but are not limited to, information
relating to the Cable System design, customer lists, marketing plans, financial information
unrelated to the calculation of Franchise Fees or rates pursuant to FCC rules, or other
information that is reasonably determined by the Grantee to be competitively sensitive. Grantee
may make proprietary or confidential information available for inspection but not copying or
removal by the Franchise Authority's representative. In the event that the City has in its
possession and receives a request under the Illinois Freedom of Information Act (5 ILCS 140/1
et seq.), or similar law for the disclosure of information the Grantee has designated as
confidential, trade secret or proprietary, the City shall notify Grantee of such request and
cooperate with Grantee in opposing such request. Grantee shall indemnify and defend the City
from and against any claims arising from the City’'s opposition to disclosure of any information
Grantee designates as proprietary or confidential. Compliance by the City with an opinion or
directive from the Illinois Public Access Counselor or the Illinois Attorney General under the
Illinois Freedom of Information Act, 5 ILCS 14011 et seq., or with a decision or order of a court
with jurisdiction over the City, shall not be a violation of this Section.
SECTION 6: Transfer of Cable System or Franchise or Control of Grantee
6.1. Neither the Grantee nor any other Person may transfer the Cable System or the
Franchise without the prior written consent of the City, which consent shall not be unreasonably
withheld or delayed.
6.2. No transfer of control of the Grantee, defined as an acquisition of fifty-one percent
(51 %) or greater ownership interest in Grantee, shall take place without the prior written consent
of the City, which consent shall not be unreasonably withheld or delayed.
6.3. No consent shall be required, however, for (i) a transfer in trust, by mortgage,
hypothecation, or by assignment of any rights, title, or interest of the Grantee in the Franchise or
in the Cable System in order to secure indebtedness, or (ii) a transfer to an entity directly or
indirectly owned or controlled by Comcast Corporation.
6.4. The Grantee, and any proposed transferee under this Section 6, shall submit a written
application to the City containing or accompanied by such information as is required in
accordance with applicable law and FCC regulations, specifically including a completed Form
394 or its successor, and in compliance with the processes established for transfers under FCC
rules and regulations, including Section 617 of the Cable Act, 47 U.S.C. §537. Within thirty (30)
days after receiving a request for consent, the City shall, in accordance with FCC rules and
regulations, notify the Grantee in writing of the additional information, if any, it requires to
determine the legal, financial and technical qualifications of the transferee or new controlling
party. If the City has not taken final action on the Grantee's request for consent within one
hundred twenty (120) days after receiving such request, consent shall be deemed granted. As a
condition to granting of any consent, the City may require the transferee to agree in writing to
assume the obligations of the Grantee under this Franchise Agreement.
6.5. Any transfer of control resulting from or after the appointment of a receiver or
receivers or trustee or trustees, however denominated, designated to take over and conduct the
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business of the grantee, whether in a receivership, reorganization, bankruptcy or other action or
proceeding, unless such receivership or trusteeship shall have been vacated prior to the
expiration of a one hundred twenty (120) day period, shall be treated as a transfer of control
pursuant to 47 U.S.C. §S37 and require the City's consent thereto in the manner described in
Section 6 above.
SECTION 7: Insurance and Indemnity
7.1. Insurance. Throughout the term of this Franchise Agreement, the Grantee shall, at its
own cost and expense, maintain such insurance and provide the City certificates of insurance in
accordance with Section 7-17-9 of the Evanston City Code, as amended from time to time.
7.2. Indemnification. The Grantee shall indemnify, defend and hold harmless the City, its
officers, employees, and agents (the “Indemnitees”) from and against any injuries, claims,
demands, judgments, damages, losses and expenses, including reasonable attorney’s fees and
costs of suit or defense, arising in the course of the Grantee constructing and operating its Cable
System within the City. This duty shall survive for all claims made or actions filed within one (1)
year following either the expiration or earlier termination of this Agreement. The City shall give
the Grantee timely written notice of its obligation to indemnify and defend the City after the
City's receipt of a claim or action pursuant to this Section. For purposes of this Section, the word
“timely” shall mean within a time period that does not cause prejudice to the respective positions
of the Grantee and/or the City. If the City elects in its own discretion to employ additional
counsel, the costs for such additional counsel for the City shall be the responsibility of the City.
7.2.1. The Grantee shall not indemnify the City for any liabilities, damages, costs or
expense resulting from any conduct for which the City, its officers, employees and agents may
be liable under the laws of the State of Illinois.
7.2.2. Nothing herein shall be construed to limit the Grantee’s duty to indemnify the
City by reference to the limits of insurance coverage described in this Agreement.
SECTION 8: Public, Educational and Governmental (PEG) Access
8.1. PEG Capacity. The Grantee shall provide capacity for the City's noncommercial
Public, Educational and Governmental Access (“PEG”) Programming through four (4) Channels
(the “Channels”) on the Grantee's Cable System. Unless otherwise agreed to by the City/Village
and the Grantee to the extent required by applicable law, the Channels may be carried on the
Grantee's basic digital service tier. The City/Village’s PEG Access Programming shall be
provided consistent with Section 611 of the Cable Act, as amended from time to time.
8.2. Rules and Procedures for Use of the PEG Access Channel(s). The City shall be
responsible for establishing and enforcing rules for the non-commercial use the Public,
Educational and Governmental Access Channels and to promote the use and viewership of the
Channel.
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8.3. Allocation and Use of the PEG Channels. The Grantee does not relinquish its
ownership of or ultimate right of control over a Channel by designating it for PEG use, however,
the PEG Channels are, and shall be, operated by the City. The City shall adopt rules and
procedures under which Grantee may use the PEG Channels for the provision of Video
Programming if the PEG Channels are not being used for its respective purposes pursuant to
Section 611(d) of the Cable Act, 47 U.S.C. §531.
8.4. Editorial Control. Grantee shall not exercise any editorial control over any use of the
PEG Channels, nor shall Grantee or its Affiliates incur any criminal or civil liability pursuant to
the federal, state or local laws of libel, slander, obscenity, incitement, invasions of privacy, false
or misleading advertising, or other similar laws for any programs carried on the PEG Channels.
8.5. PEG Capital Payments for Equipment and Facilities. At its sole discretion, the City
Board may designate a PEG access capital project to be funded by the City. At any time after the
Effective Date of this Agreement, the City may send a written notice of the City’s desire for the
Grantee to collect payments (“PEG Capital Fee”) for public, educational, or governmental access
facilities pursuant to Section 622(g)(2)(C) of the Cable Act, 47 U. S. C. 542(g)(2)(C); provided
that such request is for not more than thirty-five cents ($0.35) per month per Subscriber and
includes a detailed and itemized plan for the intended utilization of the requested PEG capital
funds (the “Plan and Request”). The Grantee shall have sixty (60) days from receipt of the Plan
and Request to review and make recommendations upon the City's Plan and Request prior to
agreeing to collect and pay to the City the PEG Capital Fee. The Grantee shall agree to collect
and pay the PEG Capital Fee provided the funds shall be expended for capital costs associated
with PEG access, and the facilities requested are technically and operationally compatible with
Grantee's Cable System. The Grantee shall collect the PEG Capital Fee as an external charge
over a period of twelve (12) months, unless some other period is mutually agreed upon in
writing, and shall make the PEG Capital Fee payments from such sums at the same time and in
the same manner as Franchise Fee payments. Consistent with the description of the intended
utilization of the PEG Capital Fee, the City shall be permitted to hold all or a portion of the PEG
Capital Fee from year to year as a designated fund to permit the City to make large capital
expenditures, if necessary, as long as the City spends the entire amount collected by the end of
the term of this Agreement. Moreover if the City chooses to borrow from itself, or a financial
institution, revenue for large PEG capital purchases or capital expenditures, the City shall be
permitted to make periodic repayments using the PEG Capital Fee. Unless otherwise agreed to
by the City and the Grantee, the PEG Capital Fee shall be added to Subscriber billing statements
within one hundred twenty (120) days of the notice.
8.6. Origination Point. At such time that the City determines that it wants the capacity to
allow Subscribers in the City to receive PEG access programming which may originate from
schools and/or City facilities (other than those having a signal point of origination at the time of
the execution of this Agreement); or at such time that the City determines that it wants to
establish or change a location from which PEG programming is originated; or in the event the
City wants to upgrade the connection to the Grantee from an existing signal point of origination,
the City will give the Grantee written notice detailing the point of origination and the capability
sought by the City. The Grantee agrees to submit a cost estimate to implement the City’s plan
within a reasonable period of time, but in no event longer than sixty (60) days from when
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Grantee receives all necessary information regarding the work sought. After an agreement to
reimburse the Grantee for its expenditure, the Grantee will implement any necessary system
changes within the time stated in such agreement or, if no time is stated, within a reasonable
period of time.
8.7. PEG Signal Quality. Provided the PEG signal feed is delivered by the City to the
designated signal input point without material degradation, the PEG channel delivery system
from the designated signal input point shall meet the same FCC technical standards as the
remainder of the Cable System set forth in this Agreement.
8.8. Grantee Use of Unused Time. Because the City and Grantee agree that a blank or
underutilized PEG Access Channel is not in the public interest, in the event the City does not
completely program a Channel, Grantee may utilize the Channel for its own purposes. Grantee
may program unused time on the Channel subject to reclamation from the City upon no less than
sixty (60) days' notice. Except as otherwise provided herein, the programming of a PEG Access
Channel with text messaging, or playback of previously aired programming shall not constitute
unused time. Text messaging containing out of date or: expired information for a period of thirty
(30) days shall be considered unused time. A programming schedule that contains playback of
previously aired programming that has not been updated for a period of ninety (90) days shall be
considered unused time. Unused time shall be considered to be a period of time, in excess of six
(6) hours, where no community produced programming of any kind can be viewed on a PEG
Access Channel. Unused time shall not include periods of time where programming cannot be
viewed that are caused by technical difficulties, transition of broadcast media, signal testing,
replacement or repair of equipment, or installation or relocation of facilities.
SECTION 9: Enforcement of Franchise
9.1. Notice of Violation or Default. In the event the City believes that the Grantee has not
complied with a material term of the Franchise, it shall notify the Grantee in writing with
specific details regarding the exact nature of the alleged noncompliance or default.
9.2. Grantee’s Right to Cure or Respond. The Grantee shall have thirty (30) days from the
receipt of the City's written notice: (A) to respond to the City, contesting the assertion of
noncompliance or default; or (B) to cure such default; or (C) in the event that, by nature of the
default, such default cannot be cured within the thirty (30) day period, initiate reasonable steps to
remedy such default and notify the City of the steps being taken and the projected date that the
cure will be completed.
9.3. Enforcement. Subject to applicable federal and state law, and following notice and an
opportunity to cure and respond pursuant to the provisions of Section 9.2 above, in the event the
City determines that the Grantee is in default of any material provision of the Franchise, the City
may:
9.3.1. seek specific performance of any provision that reasonably lends itself to such
remedy or seek other relief available at law, including declaratory or injunctive relief; or
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9.3.2. in the case of a substantial or frequent default of a material provision of the
Franchise, declare the Franchise Agreement to be revoked in accordance with the following;
(i) The City shall give written notice to the Grantee of its intent to revoke the
Franchise on the basis of a pattern of noncompliance by the Grantee. The notice shall set forth
with specificity the exact nature of the noncompliance. The Grantee shall have ninety (90) days
from the receipt of such notice to object in writing and to state its reasons for such objection. In
the event the City has not received a response from the Grantee or upon receipt of the response
does not agree with the Grantee’s proposed remedy or in the event that the Grantee has not taken
action to cure the default, it may then seek termination of the Franchise at a public hearing. The
City shall cause to be served upon the Grantee, at least ten (10) days prior to such public hearing,
a written notice specifying the time and place of such hearing and stating its intent to request
termination of the Franchise.
(ii) At the designated hearing, the City shall give the Grantee an opportunity
to state its position on the matter, present evidence and question witnesses, after which the City
shall determine whether or not the Franchise shall be terminated. The public hearing shall be on
the record. A copy of the transcript shall be made available to the Grantee at its sole expense.
The decision of the City shall be in writing and shall be delivered to the Grantee in a manner
authorized by Section 10.2. The Grantee may appeal such determination to any court with
jurisdiction within thirty (30) days after receipt of the City's decision.
9.4. Remedies Not Exclusive. In addition to the remedies set forth in this Section 9, the
Grantee acknowledges the City’s ability pursuant to Section 4.8 of this Franchise Agreement to
enforce the requirements and standards, and the penalties for non-compliance with such
standards, consistent with the Illinois Cable and Video Customer Protection Law enacted by the
City as Title 3, Chapter 30 of the Evanston City Code; and, pursuant to Section 3.1 of this
Franchise Agreement and Title 7, Chapter 17 of the Evanston City Code, to enforce the
Grantee’s compliance with the City’s requirements regarding “Standards for the Construction of
Facilities in the Public Right Of Way.” Notwithstanding the foregoing, nothing in this
Agreement shall be interpreted to permit the City to exercise such rights and remedies in a
manner that permits duplicative recovery from, or payments by, the Grantee. Such remedies may
be exercised from time to time and as often and in such order as may be deemed expedient by the
City.
SECTION 10: Miscellaneous Provisions
10.1. Force Majeure. The Grantee shall not be held in default under, or in noncompliance
with, the provisions of the Franchise, nor suffer any enforcement or penalty relating to
noncompliance or default (including termination, cancellation or revocation of the Franchise),
where such noncompliance or alleged defaults occurred or were caused by strike, riot, war,
earthquake, flood, tidal wave, unusually severe rain or snow storm, hurricane, tornado or other
catastrophic act of nature, labor disputes, failure of utility service necessary to operate the Cable
System, governmental, administrative or judicial order or regulation or other event that is
reasonably beyond the Grantee's ability to anticipate or control. This provision also covers work
delays caused by waiting for utility providers to service or monitor their own utility poles on
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which the Grantee's cable or equipment is attached, as well as unavailability of materials or
qualified labor to perform the work necessary. Non-compliance or default shall be corrected
within a reasonable amount of time after force majeure has ceased.
10.2. Notice. Any notification that requires a response or action from a party to this
franchise within a specific time-frame, or that would trigger a timeline that would affect one or
both parties’ rights under this franchise, shall be in writing and shall be sufficiently given and
served upon the other party by hand delivery, first class mail, registered or certified, return
receipt requested, postage prepaid, or by reputable overnight courier service and addressed as
follows:
To the City: To the Grantee:
City of Evanston Comcast
2100 Ridge Avenue 1500 McConnor Parkway
Evanston, Illinois 60201 Schaumburg, Illinois 60173
ATTN: City Manager ATTN: Director of Government Affairs
Recognizing the widespread usage and acceptance of electronic forms of communication, emails
and faxes will be acceptable as formal notification related to the conduct of general business
amongst the parties to this contract, including but not limited to programming and price
adjustment communications. Such communication should be addressed and directed to the
person of record as specified above. Either party may change its address and addressee for notice
by notice to the other party under this Section.
10.3. Entire Agreement. This Franchise Agreement embodies the entire understanding
and agreement of the City and the Grantee with respect to the subject matter hereof and
supersedes all prior agreements, understandings, negotiations and communications, whether
written or oral. Except for ordinances adopted pursuant to Sections 2.4 and 2.5 of this
Agreement, all ordinances or parts of ordinances related to the provision of Cable Service that
are in conflict with or otherwise impose obligations different from the provisions of this
Franchise Agreement are superseded by this Franchise Agreement.
10.3.1. The City may adopt a cable television/video service provider regulatory
ordinance that complies with applicable law, provided the provisions of any such ordinance
adopted subsequent to the Effective Date of this Franchise Agreement shall not apply to the
Grantee during the term of this Franchise Agreement.
10.4. Severability. If any section, subsection, sentence, clause, phrase, or other portion of
this Franchise Agreement is, for any reason, declared invalid, in whole or in part, by any court,
agency, commission, legislative body, or other authority of competent jurisdiction, such portion
shall be deemed a separate, distinct, and independent portion. Such declaration shall not affect
the validity of the remaining portions hereof, which other portions shall continue in full force and
effect. If any material provision of this Agreement is made or found to be unenforceable by such
a binding and final decision, either party may notify the other in writing that the Franchise has
been materially altered by the change and of the election to begin negotiations to amend the
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Franchise in a manner consistent with said proceeding or enactment; provided, however, that any
such negotiated modification shall be competitively neutral, and the parties shall be give n
sufficient time to implement any changes necessitated by the agreed-upon modification.
10.5. Governing Law. This Franchise Agreement shall be deemed to be executed in the
State of Illinois, and shall be governed in all respects, including validity, interpretation
and effect, and construed in accordance with, the laws of the State of Illinois and/or Federal law,
as applicable.
10.6. Venue. Except as to any matter within the jurisdiction of the federal courts or the
FCC, all judicial actions relating to any interpretation, enforcement, dispute resolution or any
other aspect of this Agreement shall be brought in the Circuit Court of the State of Illinois, Cook
County, Illinois. Any matter brought pursuant to the jurisdiction of the federal court shall be
brought in the United States District Court of the Northern District of Illinois.
10.7. Modification. Except as provided in Sections 5.1.1 and 5.1.2, no provision of this
Franchise Agreement shall be amended or otherwise modified, in whole or in part, except
by an instrument, in writing, duly executed by the City and the Grantee, which amendment shall
be authorized on behalf of the City through the adoption of an appropriate ordinance or
resolution by the City, as required by applicable law.
10.8. No Third-Party Beneficiaries. Nothing in this Franchise Agreement is intended to
confer third-party beneficiary status on any person, individual, corporation or member of the
public to enforce the terms of this Franchise Agreement.
10.9. No Waiver of Rights. Nothing in this Franchise Agreement shall be construed as a
waiver of any rights, substantive or procedural, that the City or the Grantee may have under
Federal or state law unless such waiver is expressly stated herein.
10.10. Validity of Franchise Agreement. The parties acknowledge and agree in good faith
on the validity of the provisions, terms and conditions of this Franchise Agreement, in their
entirety, and that the Parties have the power and authority to enter into the provisions, terms, and
conditions of this Agreement.
10.11. Authority to Sign Agreement. Grantee warrants to the City that it is authorized to
execute, deliver and perform this Franchise Agreement The individual signing this Franchise
Agreement on behalf of the Grantee warrants to the City that s/he is authorized to execute this
Franchise Agreement in the name of the Grantee.
IN WITNESS WHEREOF, this Franchise Agreement has been executed by the duly authorized
representatives of the parties as set forth below, as of the date set forth below:
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CITY OF EVANSTON, COMCAST OF ILLINOIS IV, INC.
an Illinois municipal corporation an Illinois corporation
By:________________________________ By: _______________________________
Print Name: Wally Bobkiewicz Print Name: _________________________
Its: City Manager Its: ________________________________
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For City Council Meeting of April 22, 2019 Item A14
Resolution 19-R-19: Intergovernmental Agreement with ETHS District No. 202
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Demitrous Cook, Chief of Police
Michelle L. Masoncup, Corporation Counsel
Subject: Resolution 19-R-19, Intergovernmental Agreement with ETHS District No.
202 for the Use of School Resource Officers and Reciprocal Reporting
Guidelines
Date: April 17, 2019
Recommended Action:
Staff recommends City Council adopt Resolution 19-R-19, authorizing the City Manager
to execute an intergovernmental agreement with the Evanston Township High School
District 202 (“ETHS”) for the use of two (2) Evanston Police Department officers at
ETHS for the purpose of providing school resource officers (the “Intergovernmental
Agreement”).
Summary:
The City and ETHS will continue to utilize Evanston Police Department officers as
school resource officers in order to further efforts of public safety in the building and on
the ETHS campus. The terms of the Intergovernmental Agreement are outlined in the
attachment. In consideration of the City providing school resource officers, ETHS will
continue the employment of a secondary career counselor to work on training and
outreach to ETHS students. The Board of Education for District 202 approved the
agreement in early April 2019.
Attachments:
Resolution 19-R-19
Intergovernmental Agreement
Memorandum
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4/17/2019
19-R-19
A RESOLUTION
Authorizing the City Manager to Execute an
Intergovernmental Agreement for Reciprocal Reporting and School
Resource Officer
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City Manager is hereby authorized and directed to
sign, and the City Clerk is hereby directed to attest on behalf of the City, the
Intergovernmental Agreement for Reciprocal Reporting and School Resource Officer (the
“Agreement”) with the Evanston Township High School District No. 202, attached hereto
as Exhibit 1 and incorporated herein by reference.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Agreement that he deems to be in the best
interests of the City.
SECTION 3: This resolution shall be in full force and effect from and after
its passage and approval, in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2019
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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EXHIBIT 1
INTERGOVERNMENTAL AGREEMENT FOR RECIPROCAL REPORTING AND
SCHOOL RESOURCE OFFICER
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Execution Copy
2576590.1
INTERGOVERNMENTAL AGREEMENT
FOR RECIPROCAL REPORTING AND SCHOOL RESOURCE OFFICER
THIS INTERGOVERNMENTAL AGREEMENT is by and between the BOARD OF
EDUCATION OF EVANSTON TOWNSHIP HIGH SCHOOL DISTRICT NO. 202, Cook
County, Illinois (hereinafter “ETHS”), and the CITY OF EVANSTON, an Illinois municipal
corporation and home rule unit as described in the Illinois Constitution (hereinafter “City”),
collectively referred to as the “Parties”.
I. BACKGROUND
A. Pursuant to Section 10 of Article VII of the Illinois Constitution of 1970, and the
Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq. public agencies may contract
or otherwise associate among themselves, or transfer any power or function, in any manner not
prohibited by law or ordinance.
B. Sections 1-7(A)(8) and 5-905(1)(h) of the Juvenile Court Act, Sections 10-20.14,
10-21.7, 10-27.1A&B and 22-20 of the Illinois School Code, and Section 10/6(a)(6.5) of the
Illinois School Student Records Act provide for and authorize agreements between local law
enforcement agencies and school districts for reciprocal reporting of criminal offenses
committed by students.
C. The Parties are “public agencies” within the meaning of the Illinois
Intergovernmental Cooperation Act.
D. The City and ETHS desire to enter into this Agreement to continue to share
resources to better the community.
E. The City agrees to continue the deployment of two School Resource Officers
from the Evanston Police Department to work exclusively at ETHS and in consideration, ETHS
agrees to continue the employment of a post-secondary career counselor to work on training and
outreach to ETHS students.
F. This Agreement shall be executed in addition and shall have no effect upon any
other mutual aid agreements or other agreements between the parties.
II. COOPERATION AND AUTHORITY
A. The Parties agree to cooperate fully, to execute all supplementary documents, and
to take all additional actions which are consistent with and which may be necessary or
appropriate to give full force and effect to the basic terms and intent of this Agreement.
B. The City Manager, or his designee, shall administer this Agreement on behalf of
the City and the Superintendent, or his designee, shall administer this Agreement on behalf of
ETHS.
1. The Superintendent will provide the City Manager with a list of
administrators (“School Officials”) to be contacted as needed. The list will
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Execution Copy
- 2 -
2576590.1
contain regular and emergency telephone and mobile numbers (if
applicable), and identify which administrators are to be contacted for
various types of problems and the order in which the administrators are to
be contacted. The administrators identified shall be considered the
“Appropriate School Officials” for purposes of § 1-7(a)(8) of the Juvenile
Court Act.
2. The City Manager will provide the Superintendent with the names and
titles of a primary and two back up contacts (“Police Officials”)
responsible for implementing this Agreement. The officers shall provide
their regular and emergency telephone and pager numbers (if applicable).
3. The Superintendent and City Manager may, as they deem necessary and
upon written notice, designate different persons to the respective positions
of School Official and Police Official.
4. School Officials and Police Officials will meet to facilitate and review
implementation of this Agreement as often as necessary.
C. The Parties recognize that ETHS has authority over the educational environment.
1. Collaboration between ETHS and the City and respect for the important
role each party plays with the community’s youth is essential to the
success of the mission of both Parties.
2. The City recognizes the responsibility and authority of School Officials to
manage the educational environment.
3. Both Parties recognize that disciplining students for violations of the
Student Code of Conduct is appropriate for School Officials to manage.
4. ETHS recognizes that discretion regarding whether to investigate or
charge a student or other individual with an ordinance, criminal, or traffic
violation lies with Police Officials; provided that when dealing with a
student that is suspected of violating a law, Police Officials will first use
restorative actions as an alternative to arresting students unless the Police
Official reasonably believes that there is imminent danger to students,
employees, the Police Official, or other third parties.
5. The Parties seek to implement a partnership that creates effective and
positive school student discipline that (a) is part of ETHS’ larger effort to
address school safety and climate; (b) includes proactive and restorative
methods rather than only punitive; and (c) is clear, consistent, and
equitable.
6. Both Parties understand the privacy protections of federal and state law in
the disclosure of student records. ETHS may refuse disclosure requests by
Police Officials without a warrant, court order, or other exception
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enumerated by the Illinois School Student Records Act, 105 ILCS 10/, and
the Family Educational Rights and Privacy Act, 20 U.S.C. 1232g or that is
not in accordance with this Agreement.
D. The Parties acknowledge that each Party shall bear their own cost and expenses
incurred to comply with terms of this IGA.
E. Each year, the Superintendent or designee and City Manager or designee shall
meet to review compliance with this Agreement, the working relationship of the parties,
opportunities for joint programming, set goals for the Agreement, and agree on methods to
monitor progress toward the established goals (e.g. data, surveys). The Superintendent or
designee and City Manager or designee may revise Exhibit A to address the goals without
seeking further approval from the Board of Education or City Council.
F. The term of the Agreement shall commence on the effective date as set forth in
Section VI.M and end June 30, 2024 (the “IGA Term”).
III. RECIPROCAL REPORTING
A. Reporting of Student Criminal Activity by School Officials to Police Officials
1. School Officials will promptly report to Police Officials the activities of
students who attend ETHS that involves or is suspected to involve:
i. Criminal gang activity;
ii. Criminal sexual offenses;
iii. Any violation of Article 24 of the Criminal Code, 720 ILCS 5/24-1
et seq., or weapons such as guns and knives, explosives, impact
devices, or any item used as a weapon;
iv. Sale of drugs or other intoxicants;
v. Possession of drugs or other intoxicants;
vi. Fights or other violent activity which might reasonably carry over
into the community;
vii. Abuse, neglect, lock-out, and runaway situations;
viii. Acts of vandalism;
ix. Hate crimes;
x. Other activities involving students which threaten the safety of
students or any other person on or off ETHS property; or
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xi. Any state or federal crime occurring or which has occurred on
school property or at a school event that might reasonably carry
over into the community.
xii. All incidents of battery committed against teachers, teacher
personnel, administrative personnel, educational support personnel,
or school employees to Police Officials. 105 ILCS 5/10-21.7.
xiii. Any time a report is made that a person with a firearm has been
observed on school grounds. 105 ILCS 5/10-27.1A.
xiv. Any time a report is made of a verified incident involving drugs in
the school or on school owned or leased property, including any
conveyance owned, leased, or used by the school for the transport
of students or school personnel. 105 ILCS 5/10-27.1B.
2. Where violence or other activity poses an imminent threat to the safety of
students or any other person, the information will be shared as soon as
possible with the Police Officials; otherwise, the information will be
shared not later than two business days after the information becomes
known to School Officials.
3. Information shared under Section III.A.1 above may be communicated
orally and may also include the disclosure of student records in
accordance with Section 10/6(a)(6.5) of the Illinois School Student
Records Act. All information disclosed and communications made under
this Agreement are therefore to remain confidential and will not be
disclosed to any other party, except as provided by law or court order.
Section 10/6(a)(6.5) of the Illinois School Student Records Act provides
that a school district may release school student records or information to
juvenile authorities when necessary for the discharge of their official
duties upon a request for information prior to adjudication of the student
and if certified in writing that the information will not be disclosed to any
other party except as provided under law or order of court. “Juvenile
authorities” include probation officers, law enforcement officers and
prosecutors, and others as defined in Section 10/6(a)(6.5) of the Illinois
School Records Act.
B. Reporting of Student Criminal Activity by Police Officials to School Officials
1. As provided by Section 1-7(a)(8) of the Juvenile Court Act, and except as
limited or prohibited by other laws or administrative regulations, Police
Officials will share law enforcement records with School Officials that
relate to the following offenses or suspected offenses with respect to a
minor enrolled in one of ETHS’s schools who has been taken into custody
or arrested when Police Officials believe that there is an imminent threat
of physical harm to students, school personnel, or others who are present
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in the school or on school grounds and sharing the information will not
create a threat of harm to any person or jeopardize a pending or actually
and reasonably contemplated investigation:
i. Any violation of Article 24 of the Criminal Code (720 ILCS 5/24
seq.) (weapons);
ii. A violation of the Illinois Controlled Substances Act (720 ILCS
570/100, et seq.);
iii. A violation of the Cannabis Control Act (720 ILCS 550/1, et seq.);
iv. A forcible felony as defined in Section 2-8 of the Criminal Code
(720 ILCS 5/2-8);
v. A violation of the Methamphetamine Control and Community
Protection Act (720 ILCS 646/1 et seq.);
vi. A violation of Section 1-2 of the Harassing and Obscene
Communications Act (720 ILCS 5/26.5);
vii. A violation of the Hazing Act (720 ILCS 5/12C-50); or
viii. A violation of Section 12-1, 12-2, 12-3, 12-3.05, 12-3.1, 12-3.2,
12-3.4, 12-3.5, 12-5, 12-7.3, 12-7.4, 12-7.5, 25-1, or 25-5 of the
Criminal Code (720 ILCS 5/) (bodily harm and mob action).
2. As provided by Section 1-7(a)(8) of the Juvenile Court Act, and except as
limited or prohibited by other laws or administrative regulations, Police
Officials will share information with School Officials concerning a minor
who is the subject of a current police investigation that is directly related
to school safety unless Police Officials believe that sharing the
information will create a threat of harm to any person or jeopardize a
pending or actually and reasonably contemplated investigation. Such
information may only be shared orally. An investigation means an official,
systemic inquiry by Police Officials into actual or suspected criminal
activity.
3. Upon request, as provided by 5 ILCS 140/2.15, Police Officials will share
the following arrest and criminal history information with School Officials
that relate to a student enrolled in one of ETHS’s schools who is 18 years
of age or older, unless Police Officials determine that disclosure would
interfere with pending or actually and reasonably contemplated law
enforcement proceedings conducted by any law enforcement agency,
endanger the life or physical safety of any person, or compromise the
security of any correctional facility:
i. name;
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ii. any charges relating to the arrest; and
iii. if the student is incarcerated.
4. As required by Section 22-20 of the Illinois School Code, Police Officials
shall report to ETHS’s Principal or designee whenever a student is
detained for proceedings under the Juvenile Court Act, for any criminal
offense, any violation of a municipal, or County ordinance. The report
shall include the basis for the detention, the circumstances surrounding the
detention, and the status of the proceedings. Police Officials shall
periodically update the report as significant stages of the proceedings
occur and with the disposition of the matter.
C. Confidentiality and Records
1. All criminal activity information shall include the names of all involved
persons enrolled at or affiliated with ETHS, including ETHS students and
minors, except in cases where the name of the victim is protected under
the Rights of Crime Victims and Witnesses Act, 725 ILCS 120/1, et seq.,
as amended, or other applicable law.
2. Any law enforcement and student records subject to disclosure under this
Agreement shall not be disclosed or made available in any form to any
person or agency other than as set forth in this Agreement or as authorized
by law or court order. Police Officials and School Officials shall develop
procedures to ensure such nondisclosure of criminal activity information.
Such procedures shall be designed to also ensure that any criminal activity
information is not available to other employees, or any persons other than
as authorized by this Agreement or by law.
3. School Officials shall follow State and federal laws regarding student
records.
4. As set forth in Section 1-7 of the Juvenile Court Act, all reports and
records shared by Police Officials with School Officials shall be kept in a
secure location and shall not be a public record subject to the Freedom of
Information Act, 5 ILCS 140/1 et seq. Such information shall be kept
separate from and shall not become a part of the student’s official school
record. The information shall be used by School Officials solely to aid in
the proper rehabilitation of the student and to protect the safety of students
and employees in the schools.
IV. SCHOOL RESOURCE OFFICER PROGRAM
A. Prior to the execution of this Agreement, the City deployed two police officers to
ETHS for primary duty assignment as a school resource officer (“SRO”) at ETHS. The City
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agrees to continue the deployment of the two SROs for primary duty assignment during the IGA
term as follows:
1. two SROs will be assigned to ETHS during the ETHS academic school
year (180 days per calendar year);
2. only one SRO will be assigned to ETHS during the ETHS summer school
year (28 days per calendar year);
3. the hours that the SRO shall serve each day at ETHS shall be determined
jointly by the Superintendent or designee and the City Manager or
designee; and
4. the Parties agree that during the non-school year period, the SROs will be
deployed to duties with the Evanston Police Department outside the scope
of this IGA.
B. Selection of the School Resource Officer
1. ETHS, through the Superintendent or designee, and the City, through the
City Manager or designee, will work collaboratively to select the SROs.
The City will provide to ETHS police officers who are in good standing
with the City and with the following desired qualifications for review, all
as determined by the City:
i. Illinois Certified Police Officer;
ii. Completed a School Resource Officer training class within one
year of assignment, in accordance with 50 ILCS 705/10.22;
iii. Trained in gang resistance and alcohol/drug resistance curricula;
iv. Trained in handling an active school shooter;
v. Verbal, written, and interpersonal skills including public speaking;
vi. Knowledge of, and experience in, matters involving cultural
diversity; and
vii. Affinity for young people, calm, patient, approachable, self-
directed, and collaborative.
2. The City shall assign the SROs based on the recommendation of the
Superintendent, or designee, and the City Manager, or designee.
C. The SROs shall remain employees of the City and will abide by all personnel
rules of the City and any applicable Collective Bargaining Agreement. As an employee of the
City and not ETHS, a SRO shall not be entitled to any benefits that ETHS provides to its
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employees. The City shall be fully responsible to each SRO for the payment of all employee
compensation and benefit obligations.
D. As an employee of the City, a SRO shall be subject to the chain of command of
the Police Department. When serving in the role of SRO, he/she shall coordinate and
communicate with the Principal or Principal’s designee regarding daily activities. In the event
the SRO fails to abide by the terms of this Agreement, follow the rules and regulations of ETHS,
or perform the duties outlined in Exhibit A, the Superintendent or designee shall notify the
SRO’s Supervisor in the Police Department of the specific problems. If the SRO fails to remedy
the problems within fifteen (15) days of the date of notification or an agreed upon date by the
Parties, the Superintendent or designee may request a new SRO and the Superintendent, or
designee, and the City Manager, or designee, will work cooperatively to resolve the problem,
which may include appointing a new SRO at the request of ETHS.
E. The scope of the SRO’s duties and responsibilities is set out in Exhibit A, which
may be changed or redefined at any time when agreed upon in writing by both the City Manager,
or designee, and the Superintendent, or designee.
F. Discipline
1. The SRO is to assist ETHS in enforcing the ETHS code of conduct and
other school rules to maintain a safe learning environment.
2. The SRO will be involved in school discipline to only a limited extent.
When an incident arises that would, if ignored, place students, faculty, and
staff at risk of harm, the SRO will take reasonable and necessary steps to
prevent the disruption. If the incident relates to the violation of the ETHS
code of conduct, the SRO will take the student to the principal’s office for
discipline. If the incident relates to a crime originating on campus, it is the
responsibility of the SRO to report the crime.
G. Student Records
1. For purposes of the Illinois School Student Records Act, 105 ILCS 10/, and the
Family Educational Rights and Privacy Act of 1974, 20 U.S.C. 1232(g), the SRO
shall be considered a school official and agent of ETHS. As such, the SRO shall
have access to student records only as necessary for the fulfillment of his/her
duties as prescribed in this Agreement. The SRO shall keep all student records
confidential except if disclosure is required by law. The SRO shall disclose
student records only in circumstances and in a manner authorized by State and
federal law.
2. Consistent with Section 10/2(d) of the Illinois School Student Records Act,
reports of the SRO shall be deemed the reports of a law enforcement professional
and shall not be considered a student record. 105 ILCS 10/2(d). For purposes of
the Family Educational Rights and Privacy Act of 1974, 20 U.S.C. 1232(g), the
SRO designated to work with ETHS pursuant to this Agreement shall be
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considered a law enforcement unit of the school such that the records created by
an SRO for law enforcement, including but not limited to recordings of a body
worn camera, shall not be considered educational records.
V. TECHNICAL EDUCATION COUNSELOR/EMPLOYER ADVISORY COUNCIL
A. For the term of this Agreement, ETHS shall employ a post-secondary career
counselor to work on training and outreach to ETHS students.
B. ETHS shall collaborate with the Mayor’s Employer Advisory Council to enhance
the preparation and placement of students into postsecondary careers not requiring college.
VI. OTHER TERMS AND CONDITIONS
A. This Agreement sets forth all the covenants, conditions, and promises between the
Parties. There are no covenants, promises, agreements, conditions or understandings between the
Parties, either oral or written, other than those contained in this Agreement.
B. In the event of any substantive breach of the terms and conditions of this
Agreement, the aggrieved party shall notify the party alleged to be in breach of the nature of the
breach. The party alleged to be in breach shall have ten (10) days to cure the breach; if the nature
of the breach is such that a cure cannot reasonably be affected within ten (10) days, the party
alleged to be in breach shall not be held in default so long as it commences a cure in the ten (10)
day period and diligently pursues completion thereof. Upon default of this Agreement, the non-
defaulting party shall have all legal and equitable remedies arising from the breach.
C. Indemnification:
1. To the extent authorized by the laws of the State of Illinois, the City shall
indemnify and hold harmless ETHS, its Board and its members,
employees, volunteers, agents, their successors, and assigns, in their
individual and official capacities (the “School Indemnified Parties”) from
and against any and all liabilities, loss, claim, demand, lien, damage,
penalty, fine, interest, cost and expense, including without limitation,
reasonable attorneys’ fees and litigation costs, incurred by the School
Indemnified Parties arising out of any activity of the City in performance
of this Agreement, or any act or omission of the City or of any employee,
agent, contractor or volunteer of the City (the “City Indemnitors”), but
only to the extent caused in whole or in part by any negligent or willful
and wanton act or omission of the City Indemnitors.
2. To the extent authorized by the laws of the State of Illinois, ETHS shall
indemnify and hold harmless the City, its officers, officials, agents,
volunteers, employees, and their successors and assigns, in their individual
and official capacities (the “City Indemnified Parties”) from and against
any and all liabilities, loss, claim, demand, lien, damage, penalty, fine,
interest, cost and expense, including without limitation, reasonable
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attorneys’ fees and litigation costs, incurred by the City Indemnified
Parties arising out of any activity of ETHS in performance of this
Agreement, or any act or omission of ETHS or of any employee, agent,
contractor, or volunteer of ETHS (the “School Indemnitors”), but only to
the extent caused in whole or in part by any negligent or willful and
wanton act or omission of the School Indemnitors
3. Nothing contained in Section V.C or in any other provision of this
Agreement is intended to constitute nor shall it constitute a waiver of the
defenses available to ETHS or the City under the Illinois Local
Governmental and Governmental Employees Tort Immunity Act.
D. All notices required to be given hereunder shall be in writing and shall be
properly served on the date delivered by courier or on the date deposited, postage prepaid, with
the U. S. Postal Service for delivery via certified mail, return receipt requested, addressed:
If to City:
Wally Bobkiewicz
City Manager
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Richard Eddington
Chief of Police
City of Evanston
1454 Elmwood
Evanston, IL 60201
Michelle Masoncup
Corporation Counsel
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
If to ETHS:
Dr. Eric Witherspoon
Superintendent
1600 Dodge Avenue
Evanston, IL 60201
Mary Rodino
Chief Financial Officer
1600 Dodge Avenue
Evanston, IL 60201
Brian P. Crowley
Franczek
300 South Wacker, Ste. 3400
Chicago, IL 60606
E. This Agreement shall be binding on the Parties and their respective successors,
including successors in office.
F. This Agreement is governed by and shall be construed in accordance with the
laws of the State of Illinois without regard to conflict of law principles. Jurisdiction and venue
for all disputes hereunder shall be the Circuit Court located in Cook County, Illinois, or the
federal district court for the Northern District of Illinois.
G. No amendment, waiver, or modification of any term or condition of this
Agreement shall be binding or effective for any purpose unless expressed in writing and adopted
by each of the Parties as required by law.
H. This Agreement expresses the complete and final understanding of the Parties
with respect to the subject matter as of the date of its execution. The Parties acknowledge that
no representations have been made which have not been set forth herein.
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I. If any provision of this Agreement shall be held invalid or unenforceable by any
court of competent jurisdiction, such holding shall not invalidate or render unenforceable any
other provision hereof.
J. This Agreement may not be assigned by either Party without the prior written
consent of the other Party, which consent will be granted or denied at the Party’s sole discretion.
K. This Agreement is for the benefit of the Parties and no other person is intended to
or shall have any rights, interest, or claims under this Agreement or be entitled to any benefits
under or because of this Agreement as a third-party beneficiary or otherwise.
L. The undersigned represent that they have the authority of their respective
governing authorities to execute this Agreement.
M. This Agreement shall be deemed dated and become effective on the date the last
of the Parties signs as set forth below the signature of their duly authorized representatives.
The Parties hereto have caused this Agreement to be executed by the Superintendent of
the Evanston Township High School District No. 202 and the City Manager of the City of
Evanston. Their signatures are attested to by the respective clerk and secretary of these public
bodies.
EVANSTON TOWNSHIP HIGH SCHOOL
DISTRICT NO. 202:
By:
Superintendent
Date:
Attest:
[Seal]
CITY OF EVANSTON:
By:
City Manager
Date:
Attest:
City Clerk
[Seal]
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Exhibit A
Duties and Responsibilities of School Resource Officer
The City police officer assigned to ETHS as its School Resource Officer shall have the following
duties and responsibilities in furtherance of maintaining a safe and effective learning
environment at ETHS:
Educational Responsibilities
1. Work cooperatively with administrators and staff to plan and schedule appropriate
student lessons in topics including, but not limited to, gang/violence and drug/alcohol
resistance and the role of laws, courts, and police.
2. Provide training for staff on the role of the School Resource Officer as well as on
topics of interest and importance to the staff related to the School Resource Officer’s
expertise.
3. Work collaboratively with administrators to arrange and participate in
parent/community education sessions.
School Resource Officer Responsibilities
1. Promote a positive relationship and enhance communications between police officers,
students, staff, and parents at ETHS.
2. Be available to students, staff, parents, and school community organizations as a
resource.
3. Interact with students as a positive role model.
4. Collaborate on a regular basis with administrators, keeping clear lines of
communications with designees identified by the campus principal on a day to day
basis.
5. Collaborate with administrators and Student Services personnel to identify
behaviorally at-risk students, establish a working relationship with such students, and
develop interventions to prevent delinquent behavior.
6. Assist administrators in investigating and responding to student conduct in violation
of the Student Code of Conduct, including assisting, when requested, with inspections
and searches and testifying at suspension review and expulsion hearings.
7. Become familiar with the attendance area of ETHS in terms of delinquency patterns
and trouble spots.
8. Accompany ETHS personnel on home visits, as requested.
9. When dealing with a student that is suspected of violating a law, use restorative
actions as an alternative to arresting students unless the School Resource Officer
reasonably believes that there is imminent danger to students, employees, or the
School Resource Officer.
10. Participate at least once annually in ETHS sponsored racial equity training provided
to ETHS employees.
Security Responsibilities
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1. Maintain a high level of visibility during school entrance and dismissal times as well
as during passing periods.
2. Assist with supervision of co-curricular school activities both at home and away, as
requested.
3. Meet with administrators to advise them of potentially violent situations and to plan
for the safe resolution of those situations.
4. Refer all matters of school discipline to the proper administrator or other school
personnel.
5. Provide protection to students, staff, and the school from theft, vandalism, assault,
and other violations of the law.
6. Assist staff in the event of an emergency.
7. Supervise parking lots and automobile traffic near the school and prevent loitering
and trespassing on school property when requested to do so.
General
1. Perform duties in police uniform or other designated apparel agreed to by the parties
in writing.
Perform duties in plain clothes or other apparel agreed to by the parties in writing.
2. Carry service weapon, badge, and handcuffs.
3. Assume responsibility for finding a substitute when absent. An officer with previous
high school experience (including co-curricular activities) will be provided whenever
possible.
4. Participate in periodic training through the Illinois School Resource Officers
Association, National Association of School Resource Officers, or similar
organizations.
5. Participate in in-service training and certification requirements that apply to all
certified officers of the City.
6. Beginning January 1, 2021: Complete the Illinois Law Enforcement Training
Standards Board’s training program for school resource officers.
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For City Council meeting of April 22, 2018 Item A15
Resolution 37-R-19, Professional Services Agmt for TIF Consulting Services
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Wally Bobkiewicz, City Manager
Johanna Leonard, Community Development Director
Paul Zalmezak, Economic Development Division Manager
Subject: Resolution 37-R-19, Professional Services Agreement with Kane
McKenna for Tax Increment Financing Consulting Services
Date: March 28, 2019
Recommended Action:
Staff recommends City Council adoption of Resolution 37-R-19 authorizing the City
Manager to enter into a consulting contract with Kane McKenna and Associates, Inc. for
study of the eligibility of expansion of the Howard Ridge Tax Increment Financing (TIF)
District (#5) to include additional properties (50 PINs), for an amount not to exceed
$30,500. The potential expansion of the district constitutes a major amendment to the
TIF district and requires full eligibility of new parcels and public meeting process. The
length of time for the district is not under consideration for extension at this time.
Funding Source:
Funding will come from Howard Ridge TIF Consulting Services Fund (Account
330.99.5860.62185).
Livability Benefits:
Economy & Jobs, Retain and expand local businesses
Summary:
The City Council approved the creation of the Howard Ridge TIF district on January 26,
2004. The TIF district will expire with the final collection of revenues on December 31,
2027. .The boundary, illustrated in the map below, runs along the southern boundary of
Evanston from Ridge Avenue on the west to the CTA tracks on the east. The Howard
Ridge TIF district map, ordinances, redevelopment plan, and annual reports can be
found at the following link: https://www.cityofevanston.org/business/tif-districts.
Following a reference from Alderman Ann Rainey, staff sought quotes from consultants
to study the potential expansion of the TIF district, further west, as illustrated in the
attached map. There are approximately 50 PINs eligible for inclusion in this expansion.
Memorandum
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The total number of structures is 14. The TIF expansion study area includes the parcels
west of Ridge, westward to 1415 Howard Street.
Staff recommends studying the expansion of the TIF to incorporate several
underutilized properties which provide the potential for redevelopment during the
remaining life of the TIF district, including the vacant Dairy Queen (911 Howard St.) site,
which is under contract for a proposed affordable senior housing development by
Evergreen Real Estate Group and CJE Senior Life.
The proposed TIF Expansion Study could include a residential impact study as required
by 65 ILCS 5/11 – 74.4, the State of Illinois law governing TIF Districts. There are
approximately 200 residential units within the proposed expansion area. The statute
requires a housing impact study if the redevelopment within the TIF project area would
result in the displacement of residents from ten (10) or more inhabited residential units
or if the project area contains 75 or more inhabited residential units. A housing impact
study would be required because 415 Howard alone contains 195 residential units. The
expanded area would add an additional eight units in the 1413-1415 Howard Street
apartment building. However, the City Council can waive the housing impact study
requirement, and save $5,500 in consulting fees, by passing a resolution
certifying that no displacement of residents will occur as a result of TIF funded
activities.
Background:
Staff requested quotes from firms engaged in TIF eligibility studies on February 4, 2018
with a due date of February 28, 2019. Kane McKenna responded with the lowest cost
and responsive scope of services not to exceed $30,500, including the cost of the
housing impact study. Kane McKenna quoted a contract not to exceed $25,500 if the
housing impact study is not required.
Attachments:
Map of Proposed Study Area
Resolution 37-R-19
RFP Document
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3/28/2019
37-R-19
A RESOLUTION
Authorizing the City Manager to Execute a Professional Services
Agreement with Kane McKenna and Associates, Inc. for a Consulting
Agreement to Study the Eligibility of Expansion of the Howard Ridge
TIF District
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Manager is hereby authorized and directed to
sign, and the City Clerk hereby authorized and directed to attest, on behalf of the City,
the Professional Services Agreement (the “Agreement”), attached as Exhibit 1, is the
consult scope of service outlined by the consultant and the Professional Service
Agreement, by and between the City of Evanston and Kane McKenna and Associates,
Inc.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions or terms of the Agreement with Kane McKenna and
Associates, Inc as may be determined to be in the best interest of the City.
SECTION 3: This resolution, 37-R-19, shall be in full force and effect from
and after the date of its passage and approval in the manner provided by law.
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37-R-19
~ 2 ~
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2019
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
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37-R-19
~ 3 ~
EXHIBIT 1
PROFESSIONAL SERVICES AGREEMENT
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CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional services for
Expansion of the City of Evanston Tax Increment Financing District No.5 – Howard Ridge
TIF (“the Project”)
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this 23rd__
day of _April___, 2019 between the City of Evanston, an Illinois municipal corporation
with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred
to as the “City”), and Kane, McKenna and Associates, Inc., with offices located at 150
North Wacker Drive, Suite 1600 Chicago, Illinois 60606 (hereinafter referred to as the
“Consultant”). Compensation for all basic Services (“the Services”) provided by the
Consultant pursuant to the terms of this Agreement shall not exceed $30,500
I. COMMENCEMENT DATE
Consultant shall commence the Services no later than three (3) DAYS AFTER City
executes and delivers this Agreement to Consultant.
II. COMPLETION DATE
Consultant shall complete the Services within 30 weeks or by November 15, 2019 for
presentation to the City Council no later than November 25. If this Agreement provides
for renewals after an initial term, no renewal shall begin until agreed to in writing by
both parties prior to the completion date of this Agreement.
III. PAYMENTS
City shall pay Consultant those fees as provided here: Payment shall be made upon the
completion of each task for a project, as set forth in Exhibit A – Project Milestones and
Deliverables. Any expenses in addition to those set forth here must be specifically
approved by the City in writing in advance.
IV. DESCRIPTION OF SERVICES
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Consultant shall perform the services (the “Services”) set forth here: Services are those
as defined in Exhibit A, the City’s Request for Proposal (Exhibit B) and Consultant’s
Response to the Proposal (Exhibit C).
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless of format)
provided by Consultant shall be in accordance with the standards of reasonable care and
skill of the profession, free from errors or omissions, ambiguities, coordination problems,
and other defects. Consultant shall take into account any and all applicable plans and/or
specifications furnished by City, or by others at City’s direction or request, to Consultant
during the term of this Agreement. All materials, buildings, structures, or equipment
designed or selected by Consultant shall be workable and fit for the intended use
thereof, and will comply with all applicable governmental requirements. Consultant shall
require its employees to observe the working hours, rules, security regulations and
holiday schedules of City while working and to perform its Services in a manner which
does not unreasonably interfere with the City’s business and operations, or the business
and operations of other tenants and occupants in the City which may be affected by the
work relative to this Agreement. Consultant shall take all necessary precautions to
assure the safety of its employees who are engaged in the performance of the Services,
all equipment and supplies used in connection therewith, and all property of City or
other parties that may be affected in connection therewith. If requested by City,
Consultant shall promptly replace any employee or agent performing the Services if, in
the opinion of the City, the performance of the employee or agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this Agreement.
Consultant is an independent Consultant and is solely responsible for all taxes,
withholdings, and other statutory or contractual obligations of any sort, including but not
limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords any
third-party beneficiary rights whatsoever to any non-party to this Agreement that any
non-party may seek to enforce. Consultant acknowledges and agrees that should
Consultant or its subconsultants provide false information, or fail to be or remain in
compliance with this Agreement, the City may void this Agreement. The Consultant
warrants and states that it has read the Contract Documents, and agrees to be bound
thereby, including all performance guarantees as respects Consultant’s work and all
indemnity and insurance requirements.
The Consultant shall obtain prior approval from the City prior to subcontracting
with any entity or person to perform any of the work required under this Agreement. If
the Consultant subcontracts any of the services to be performed under this Agreement,
the subconsultant agreement shall provide that the services to be performed under any
such agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of
to another entity or person without the City’s prior written consent. The Consultant shall
be responsible for the accuracy and quality of any subconsultant’s work.
All subconsultant agreements shall include verbatim or by reference the
provisions in this Agreement binding upon Consultant as to all Services provided by this
Agreement, such that it is binding upon each and every subconsultant that does work or
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provides Services under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors, other
municipalities and local government officials, public utility companies, and others, as
may be directed by the City. This shall include attendance at meetings, discussions and
hearings as requested by the City. This cooperation shall extend to any investigation,
hearings or meetings convened or instituted by OSHA relative to this Project, as
necessary. Consultant shall cooperate with the City in scheduling and performing its
Work to avoid conflict, delay in or interference with the work of others, if any, at the
Project.
Except as otherwise provided herein, the nature and scope of Services specified
in this Agreement may only be modified by a writing approved by both parties. This
Agreement may be modified or amended from time to time provided, however, that no
such amendment or modification shall be effective unless reduced to writing and duly
authorized and signed by the authorized representatives of the parties.
B. Representation and Warranties. Consultant represents and warrants that:
(1) Consultant possesses and will keep in force all required licenses to perform the
Services, (2) the employees of Consultant performing the Services are fully qualified,
licensed as required, and skilled to perform the Services.
C. Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) days written notice to Consultant. If the City terminates this
agreement, the City will make payment to Consultant for Services performed prior to
termination. Payments made by the City pursuant to this Agreement are subject to
sufficient appropriations made by the City of Evanston City Council. In the event of
termination resulting from non-appropriation or insufficient appropriation by the City
Council, the City’s obligations hereunder shall cease and there shall be no penalty or
further payment required. In the event of an emergency or threat to the life, safety or
welfare of the citizens of the City, the City shall have the right terminate this Agreement
without prior written notice. Within thirty (30) days of termination of this Agreement,
the Consultant shall turn over to the City any documents, drafts, and materials, including
but not limited to, outstanding work product, data, studies, test results, source
documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets, technical
specifications and calculations, and any other such items specifically identified by the
City related to the Services herein.
D. Independent Consultant. Consultant’s status shall be that of an independent
Consultant and not that of a servant, agent, or employee of City. Consultant shall not
hold Consultant out, nor claim to be acting, as a servant, agent or employee of City.
Consultant is not authorized to, and shall not, make or undertake any agreement,
understanding, waiver or representation on behalf of City. Consultant shall at its own
expense comply with all applicable workers compensation, unemployment insurance,
employer’s liability, tax withholding, minimum wage and hour, and other federal, state,
county and municipal laws, ordinances, rules, regulations and orders. Consultant agrees
to abide by the Occupational Safety & Health Act of 1970 (OSHA), and as the same may
be amended from time to time, applicable state and municipal safety and health laws
and all regulations pursuant thereto.
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E. Conflict of Interest. Consultant represents and warrants that no prior or
present services provided by Consultant to third parties conflict with the interests of City
in respect to the Services being provided hereunder except as shall have been expressly
disclosed in writing by Consultant to City and consented to in writing to City.
F. Ownership of Documents and Other Materials. All originals, duplicates and
negatives of all plans, drawings, reports, photographs, charts, programs, models,
specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and other
documents or materials required to be furnished by Consultant hereunder, including
drafts and reproduction copies thereof, shall be and remain the exclusive property of
City, and City shall have the unlimited right to publish and use all or any part of the
same without payment of any additional royalty, charge, or other compensation to
Consultant. Upon the termination of this Agreement, or upon request of City, during
any stage of the Services, Consultant shall promptly deliver all such materials to City.
Consultant shall not publish, transfer, license or, except in connection with carrying out
obligations under this Agreement, use or reuse all or any part of such reports and other
documents, including working pages, without the prior written approval of City,
provided, however, that Consultant may retain copies of the same for Consultant’s own
general reference.
G. Payment. Invoices for payment shall be submitted by Consultant to City at the
address set forth above, together with reasonable supporting documentation, City may
require such additional supporting documentation as City reasonably deems necessary
or desirable. Payment shall be made in accordance with the Illinois Local Government
Prompt Payment Act, after City’s receipt of an invoice and all such supporting
documentation.
H. Right to Audit. Consultant shall for a period of three years following
performance of the Services, keep and make available for the inspection, examination
and audit by City or City’s authorized employees, agents or representatives, at all
reasonable time, all records respecting the services and expenses incurred by
Consultant, including without limitation, all book, accounts, memoranda, receipts,
ledgers, canceled checks, and any other documents indicating, documenting, verifying
or substantiating the cost and appropriateness of any and all expenses. If any invoice
submitted by Consultant is found to have been overstated, Consultant shall provide City
an immediate refund of the overpayment together with interest at the highest rate
permitted by applicable law, and shall reimburse all of City’s expenses for and in
connection with the audit respecting such invoice.
I. Indemnity. Consultant shall defend, indemnify and hold harmless the City and
its officers, elected and appointed officials, agents, and employees from any and all
liability, losses, or damages as a result of claims, demands, suits, actions, or
proceedings of any kind or nature, including but not limited to costs, and fees, including
attorney’s fees, judgments or settlements, resulting from or arising out of any negligent
or willful act or omission on the part of the Consultant or Consultant’s subcontractors,
employees, agents or subcontractors during the performance of this Agreement. Such
indemnification shall not be limited by reason of the enumeration of any insurance
coverage herein provided. This provision shall survive completion, expiration, or
termination of this Agreement.
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Nothing contained herein shall be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use of their
own agents, attorneys, and experts, any claims, actions or suits brought against them.
The Consultant shall be liable for the costs, fees, and expenses incurred in the defense
of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or
waiver of defenses available to the City and employees and agents, including but not
limited to the Illinois Local Governmental and Governmental Employees Tort Immunity
Act, 745 ILCS 10/1-101 et seq.
At the City Corporation Counsel’s option, Consultant must defend all suits
brought upon all such Losses and must pay all costs and expenses incidental to them,
but the City has the right, at its option, to participate, at its own cost, in the defense of
any suit, without relieving Consultant of any of its obligations under this Agreement. Any
settlement of any claim or suit related to this Agreement by Consultant must be made
only with the prior written consent of the City Corporation Counsel, if the settlement
requires any action on the part of the City.
To the extent permissible by law, Consultant waives any limits to the amount of
its obligations to indemnify, defend, or contribute to any sums due under any Losses,
including any claim by any employee of Consultant that may be subject to the Illinois
Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial
decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d
155 (1991). The City, however, does not waive any limitations it may have on its liability
under the Illinois Workers Compensation Act, the Illinois Pension Code or any other
statute.
Consultant shall be responsible for any losses and costs to repair or remedy work
performed under this Agreement resulting from or arising out of any act or omission,
neglect, or misconduct in the performance of its Work or its subConsultants’ work.
Acceptance of the work by the City will not relieve the Consultant of the responsibility
for subsequent correction of any such error, omissions and/or negligent acts or of its
liability for loss or damage resulting therefrom. All provisions of this Section shall
survive completion, expiration, or termination of this Agreement.
J. Insurance. Consultant shall carry and maintain at its own cost with such
companies as are reasonably acceptable to City all necessary liability insurance (which
shall include as a minimum the requirements set forth below) during the term of this
Agreement, for damages caused or contributed to by Consultant, and insuring
Consultant against claims which may arise out of or result from Consultant’s
performance or failure to perform the Services hereunder: (1) worker’s compensation in
statutory limits and employer’s liability insurance in the amount of at least $500,000, (2)
comprehensive general liability coverage, and designating City as additional insured for
not less than $3,000,000 combined single limit for bodily injury, death and property
damage, per occurrence, (3) comprehensive automobile liability insurance covering
owned, non-owned and leased vehicles for not less than $1,000,000 combined single
limit for bodily injury, death or property damage, per occurrence, and (4) errors and
omissions or professional liability insurance respecting any insurable professional
services hereunder in the amount of at least $1,000,000. Consultant shall give to the
City certificates of insurance for all Services done pursuant to this Agreement before
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Consultant performs any Services, and, if requested by City, certified copies of the
policies of insurance evidencing the coverage and amounts set forth in this Section. The
City may also require Consultant to provide copies of the Additional Insured
Endorsement to said policy(ies) which name the City as an Additional Insured for all of
Consultant’s Services and work under this Agreement. Any limitations or modification on
the certificate of insurance issued to the City in compliance with this Section that conflict
with the provisions of this Section shall have no force and effect. Consultant’s certificate
of insurance shall contain a provision that the coverage afforded under the policy(s) will
not be canceled or reduced without thirty (30) days prior written notice (hand delivered
or registered mail) to City. Consultant understands that the acceptance of certificates,
policies and any other documents by the City in no way releases the Consultant and its
subcontractors from the requirements set forth herein. Consultant expressly agrees to
waive its rights, benefits and entitlements under the “Other Insurance” clause of its
commercial general liability insurance policy as respects the City. In the event
Consultant fails to purchase or procure insurance as required above, the parties
expressly agree that Consultant shall be in default under this Agreement, and that the
City may recover all losses, attorney’s fees and costs expended in pursuing a remedy or
reimbursement, at law or in equity, against Consultant.
Consultant acknowledges and agrees that if it fails to comply with all
requirements of this Section, that the City may void this Agreement.
K. Confidentiality. In connection with this Agreement, City may provide
Consultant with information to enable Consultant to render the Services hereunder, or
Consultant may develop confidential information for City. Consultant agrees (i) to treat,
and to obligate Consultant’s employees to treat, as secret and confidential all such
information whether or not identified by City as confidential, (ii) not to disclose any such
information or make available any reports, recommendations and /or conclusions which
Consultant may make for City to any person, firm or corporation or use the same in any
manner whatsoever without first obtaining City’s written approval, and (iii) not to
disclose to City any information obtained by Consultant on a confidential basis from any
third party unless Consultant shall have first received written permission from such third
party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in
the possession of others whom the City has contracted with to perform a governmental
function are covered by the Act and subject to disclosure within limited statutory
timeframes (five (5) working days with a possible five (5) working day extension). Upon
notification from the City that it has received a Freedom of Information Act request that
calls for records within the Consultant’s control, the Consultant shall promptly provide all
requested records to the City so that the City may comply with the request within the
required timeframe. The City and the Consultant shall cooperate to determine what
records are subject to such a request and whether or not any exemptions to the
disclosure of such records, or part thereof, is applicable. Vendor shall indemnify and
defend the City from and against all claims arising from the City’s exceptions to
disclosing certain records which Vendor may designate as proprietary or confidential.
Compliance by the City with an opinion or a directive from the Illinois Public Access
Counselor or the Attorney General under FOIA, or with a decision or order of Court with
jurisdiction over the City, shall not be a violation of this Section.
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L. Use of City’s Name or Picture of Property. Consultant shall not in the
course of performance of this Agreement or thereafter use or permit the use of City’s
name nor the name of any affiliate of City, nor any picture of or reference to its Services
in any advertising, promotional or other materials prepared by or on behalf of
Consultant, nor disclose or transmit the same to any other party.
M. No Assignments or Subcontracts. Consultant shall not assign or subcontract
all or any part or its rights or obligations hereunder without City’s express prior written
approval. Any attempt to do so without the City’s prior consent shall, at City’s option, be
null and void and of no force or effect whatsoever. Consultant shall not employ,
contract with, or use the services of any other architect, interior designer, engineer,
consultant, special contractor, or other third party in connection with the performance of
the Services without the prior written consent of City.
N. Compliance with Applicable Statues, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal, state,
county, and municipal statues, ordinances and regulations, at Consultant’s sole cost and
expense, except to the extent expressly provided to the contrary herein. Whenever the
City deems it reasonably necessary for security reasons, the City may conduct at its own
expense, criminal and driver history background checks of Consultant’s officers,
employees, subcontractors, or agents. Consultant shall immediately reassign any such
individual who in the opinion of the City does not pass the background check.
O. Liens and Encumbrances. Consultant, for itself, and on behalf of all
subcontractors, suppliers, materialmen and others claiming by, through or under
Consultant, hereby waives and releases any and all statutory or common law mechanics’
materialmens’ or other such lien claims, or rights to place a lien upon City property or
any improvements thereon in connection with any Services performed under or in
connection with this Agreement. Consultant further agrees, as and to the extent of
payment made hereunder, to execute a sworn affidavit respecting the payment and lien
releases of all subcontractors, suppliers and materialmen, and a release of lien
respecting the Services at such time or times and in such form as may be reasonably
requested by City. Consultant shall protect City from all liens for labor performed,
material supplied or used by Consultant and/or any other person in connection with the
Services undertaken by consultant hereunder, and shall not at any time suffer or permit
any lien or attachment or encumbrance to be imposed by any subConsultant, supplier or
materialmen, or other person, firm or corporation, upon City property or any
improvements thereon, by reason or any claim or demand against Consultant or
otherwise in connection with the Services.
P. Notices. Every notice or other communication to be given by either party to the
other with respect to this Agreement, shall be in writing and shall not be effective for
any purpose unless the same shall be served personally or by United States certified or
registered mail, postage prepaid, addressed if to City as follows: City of Evanston, 2100
Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing Division and to
Consultant at the address first above set forth, or at such other address or addresses as
City or Consultant may from time to time designate by notice given as above provided.
Q. Attorney’s Fees. In the event that the City commences any action, suit, or
other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement
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by Consultant, or arising out of a breach of this Agreement by Consultant, the City shall
recover from the Consultant as part of the judgment against Consultant, its attorneys’
fees and costs incurred in each and every such action, suit, or other proceeding.
R. Waiver. Any failure or delay by City to enforce the provisions of this Agreement
shall in no way constitute a waiver by City of any contractual right hereunder, unless
such waiver is in writing and signed by City.
S. Severability. In the event that any provision of this Agreement should be held
void, or unenforceable, the remaining portions hereof shall remain in full force and
effect.
T. Choice of Law. The rights and duties arising under this Agreement shall be
governed by the laws of the State of Illinois. Venue for any action arising out or due to
this Agreement shall be in Cook County, Illinois. The City shall not enter into binding
arbitration to resolve any dispute under this Agreement. The City does not waive tort
immunity by entering into this Agreement.
U. Time. Consultant agrees all time limits provided in this Agreement and any
Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall continue
to perform its obligations while any dispute concerning the Agreement is being resolved,
unless otherwise directed by the City.
V. Survival. Except as expressly provided to the contrary herein, all provisions of
this Agreement shall survive all performances hereunder including the termination of the
Consultant.
VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant’s noncompliance with any provision of Section 1-12-5 of
the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the
Consultant may be declared nonresponsible and therefore ineligible for future contracts
or subcontracts with the City, and the contract may be cancelled or voided in whole or in
part, and such other sanctions or penalties may be imposed or remedies invoked as
provided by statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, marital status, national origin or
ancestry, or age or physical or mental disabilities that do not impair ability to work, and
further that it will examine all job classifications to determine if minority persons or
women are underutilized and will take appropriate affirmative action to rectify any such
underutilization. Consultant shall comply with all requirements of City of Evanston Code
Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital status,
national origin, ancestry, or disability.
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VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105
et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the
following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the Illinois
Department of Human Rights and the Human Rights Commission, and directions on how
to contact both; and
F. Protection against retaliation as provided to the Department of Human Rights.
VIII. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its subconsultant
provide false information, or fail to be or remain in compliance with the Agreement, the
City may void this Agreement.
B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the
Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in
performance under this Agreement.
C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a
Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at
least five years have passed since the date of the conviction.
D. Consultant certifies that it has not been convicted of the offense of bid rigging or
bid rotating or any similar offense of any State in the U.S., nor made any admission of
guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-4).
E. In accordance with the Steel Products Procurement Act, Consultant certifies steel
products used or supplied in the performance of a contract for public works shall be
manufactured or produced in the U.S. unless the City grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and as
applicable, has obtained an assumed name certificate from the appropriate authority, or
has registered to conduct business in Illinois and is in good standing with the Illinois
Secretary of State.
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G. If more favorable terms are granted by Consultant to any similar governmental
entity in any state in a contemporaneous agreement let under the same or similar
financial terms and circumstances for comparable supplies or services, the more
favorable terms shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees, fines,
damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, and C sets forth all the covenants,
conditions and promises between the parties with regard to the subject matter set forth
herein. There are no covenants, promises, agreements, conditions or understandings
between the parties, either oral or written, other than those contained in this
Agreement. This Agreement has been negotiated and entered into by each party with
the opportunity to consult with its counsel regarding the terms therein. No portion of the
Agreement shall be construed against a party due to the fact that one party drafted that
particular portion as the rule of contra proferentem shall not apply.
In the event of any inconsistency between this Agreement, and any Exhibits, this
Agreement shall control over the Exhibits. In no event shall any proposal or contract
form submitted by Consultant be part of this Agreement unless agreed to in a writing
signed by both parties and attached and referred to herein as an Addendum, and in
such event, only the portions of such proposal or contract form consistent with this
Agreement and Exhibits hereto shall be part hereof.
IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By ________________________ By:________________________
Its: ________________________ Its: _______________________
FEIN Number: _______________ Date: _____________________
Date: _______________________
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EXHIBIT A – Project Milestones and Deliverables
This EXHIBIT A to that certain Consulting Agreement dated _____, 2019 between the City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201 (“City”) and Kane, McKenna and
Associates, Inc., (“Consultant”) sets forth the Commencement and Completion Date, Services,
Fees, and Reimbursable Expenses as follows:
I. COMMENCEMENT DATE: April 23, 2019
II. COMPLETION DATE: November 15, 2019
III. FEES: not to exceed $30,500
IV. SERVICES/SCOPE OF WORK: Study the potential expansion of the Howard
Ridge TIF and work associated with the major amendment to the TIF District
for geographic expansion
As defined in RFP (Exhibit B) and Consultants Response to Proposal (Exhibit C)
Dated: February, 2019
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The City of Evanston is currently soliciting cost estimates/proposals from qualified professionals for a scope
of services resulting in the expansion of the City of Evanston Tax Increment Financing District No. 5 - Howard
Ridge TIF.
The Howard Ridge TIF was established in January 2004. The boundary, illustrated in the map below, runs
along the southern boundary of Evanston from Ridge Avenue on the west to the CTA tracks on the east. The
Howard Ridge TIF district map, ordinances, redevelopment plan, and annual reports can be found at the
following link: https://www.cityofevanston.org/business/tif-districts
Howard RIdge TIF Current Boundary
Staff is seeking consulting services to study the potential expansion of the TIF and the work associated with
the major amendment to the TIF district for the geographic expansion of the TIF district further west as
illustrated in the study area boundary below. The approximate number of PINs for inclusion in this expansion
50. The total number of structures is 14.
Howard Ridge TIF Expansion Study Area
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Howard Ridge TIF Expansion Study Area
Proposal Guidelines:
Interested respondents should provide the following:
1.Narrative and cost estimate of the TIF study and major amendment work; if there are any factors
that might impact the cost, respondent can provide a range for the cost with a description of what
factors would affect the cost. Please indicate the portion of work to be performed by any
women-owned, minority-owned, or Evanston-based contractors or firms.
2.The timeframe needed to complete the study, once the City issues a “Notice to Proceed.”
3.Documentation of professional qualifications to perform TIF studies; in addition, respondent should
provide information on the number of TIF studies conducted within the last 12 months, generally, as
well as the number that were done within the City of Evanston.
4.Examples of three (3) comparable TIF expansion studies you have recently performed and, if not in
violation of any confidentiality agreements, the name of the client.
5.A list of any documents or additional information that you would want/need from the City in order
to complete the TIF study in a timely manner
6.Agreement to execute the City’s standard professional services agreement (see attached).
Proposals are due 5:00 p.m. February 28, 2019 and to be emailed to Paul Zalmezak at
pzalmezak@cityofevanston.org Please do not mail or drop off hard copy proposals.
The City of Evanston expects to award the contract to the lowest priced, responsible and responsive bidder in
a timely manner, but reserves the right to reject any or all submittals.Thank you for your interest in this
project.
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For City Council meeting of April 22, 2019 Item A16
Ordinance 23-O-19, Amendment to City Code – Wheel Tax
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Assistant City Manager
Hitesh Desai, Chief Financial Officer
Alex Thorpe, Revenue Manager
Subject: Ordinance 23-O-19, Amending City Code Section 10-8-1 “License
Required” Changing the Wheel Tax Deadline
Date: April 22, 2019
Recommended Action:
Staff recommends City Council adoption of Ordinance 23-O-19 which amends the City
Code Section 10-8-1 to change the wheel tax deadline to October 1 instead of
December 31. The renewal period would begin on August 1 and run through September
30.
Funding Source:
Revenue account 100.15.1560.52010
2019 Budget is $2,875,000.
Livability Benefits:
Stabilize Long Term City Finances
Summary:
If the City Council approves of this direction, staff would begin a transition plan that
would begin this year for the 2020 wheel tax season. The 2020 renewal notifications will
still be sent in October of this year with a due date of December 31. However, residents
would be paying for wheel tax period of January 1 – September 30. The amount due will
be prorated on 9 month basis (75% of the wheel tax total cost). This would mean the
2020 wheel tax for a passenger vehicle would be $63.75 since the wheel tax was
Memorandum
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increased to $85 during the 2019 budget. Then in July of 2020, renewal notifications will
be sent for an October 1 due date for the 2021 wheel tax, which would be October 1 –
September 30. The amount would be the full 100% of the wheel tax.
This transition would have a budgetary impact. Since the 2020 season would be a
transition year, the City would see a slight reduction of the revenue collected on vehicle
licenses for the 2019 budget year because of pro-rated amount. The majority of the
revenue is collected during November and December, however there are still many
purchases made in January which are accounted for in the next fiscal year. For FY2020,
the budget amount would be slightly higher as it would be collected during August and
September of 2020 at the full rate and any sales made after the due date would still be
accounted for in the same fiscal year.
Background:
Each year in August the City requests an updated registration list from the Illinois
secretary of state of all vehicles registered to the City. This list is used for the mass
notification mailing, which generally includes over 55,000 individual notifications. These
notifications are sent out in Mid-October letting residents know that the renewal period
will open soon, which is November 1 - December 31. During the renewal period,
residents have a choice to renew their existing wheel tax or purchase a new wheel tax
and residential permits through a variety of payment means, such as in-person, by mail,
or online. The file the City receives only includes vehicles registered at the time the list
is produced and any changes to registration information after this file is produced will
not be captured in the system for this mailing.
During the current open renewal period, there are also invoices being paid by residents
for other services with a December 31 due date. These include such things as fire alarm
permits, rental registration renewals, and pet licenses. Additionally, other tax / fee items
such as passport applications, home rule taxes, parking tickets, and water bills are still
processed. Typically, the Collectors Office staff hires temporary employees to assist
with the wheel tax renewal period to help process payments mailed in and assist with
phone calls. Staffing levels still fluctuate during the renewal period due to family/medical
emergencies as well as scheduled vacation times.
Below are the transaction numbers of all wheel tax and residential permits sold during
November 1 - January 31. These numbers are for all payment areas, in person, mail,
online, and through the vendor lockbox processing center.
2018 wheel tax season - 37,214
2019 wheel tax season - 35,416
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Below is a list of some advantages of moving to an October 1st due date:
(a) Alleviation of transaction volume needing to be processed by the year end.
Finance staff would be able to go through the wheel tax season utilizing most of
its existing resources at wheel tax and permit processing. This will then allow
parking to start certain enforcement activities sooner.
(b) The weather during this period is more pleasant. The snow and other weather
episodes, like the polar vortex, during November and December create issues
with people making it to the Civic Center to make their payments.
(c) Use of Summer Youth Employment Program staff during August. The Collectors
office would have a lot of data entry needs and payment processing projects that
could be done by summer youth which would help to reduce the temporary
employee expense line.
(d) Allows additional staff to take time off during the holidays and reduce “burnout” at
the year-end. Currently, the union contract, only one staff person is able to take
off a predetermined vacation time on a particular day during the wheel tax
season. This is generally the most senior member in the office and therefore the
more junior members do not get the more popular days off during November and
December. Additionally, many residents travel during this time and are out of
town during this period.
(e) Northwestern students move in/out during summer and the October date would
allow them more time to get the proper parking documents needed, such as
leases and water bills, for proof of residency for any residential permit.
Below are some disadvantages of moving to an October 1st due date:
(a) The first year the City would sell only a 9 month wheel tax would cause a
reduction in revenue related to wheel tax for the first year of this transition.
(b) This date is not a particularly memorable due date like December 31.
For the 2020 wheel tax season the renewal process is expected to be incorporated into
the ParkEvanston App. This will allow residents to pay for their wheel tax directly
through the app. In addition the App will be able to push notifications to residents to
remind them to pay their wheel tax.
Attachments:
Ordinance 23-O-19
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3/25/2019
4/1/2019
23-O-19
AN ORDINANCE
Amending City Code Section 10-8-1 “License Required”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: City Code Section 10-8-1, “License Required,” of the
Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
CHAPTER 8 – WHEEL TAX
10-8-1. License Required
(A) It shall be unlawful for any person to use, maintain, store for purposes other
than sale, park or operate within the City any motor vehicle registered or required to be
registered with the Illinois Secretary of State, to an address within the corporate limits of
the City, unless such vehicle pays an annual fee outlined in Section 10-8-3 by
December 31 September 30 for the following calendar year and therefore licensed with
the City of Evanston as provided in this Chapter. In addition, vehicles not registered or
required to be registered with the Secretary of State, as provided in the previous
sentence, must be licensed as provided in this Chapter if the vehicle operator lives in an
"Evanston resident only parking district" as described in Section 10-4-5-2(C) of this
Title. All new residents of the City of Evanston must obtain a license pursuant to this
Chapter within thirty (30) days of change of address.
A violation of the provisions of this Section shall take place when a motor vehicle
registered or required to be registered with the Illinois Secretary of State to an Evanston
address is not licensed within thirty (30) days the motor vehicle is required to be
licensed under this Chapter, whether or not said vehicle is actually in operation on the
streets or public ways of the City. Citations for a violation of this Section shall be
considered in connection with the City's authority to immobilize motor vehicles per City
Code Section 11-2-1.
(B) The deadline for annual license renewal will be due no later than December
31 September 30 of the renewal year. Citations may be issued for violations of Section
10-8-1(A) thirty-one (31) days after December 31 September 30 of the renewal year.
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(C) The annual license is nonrefundable. If any portion of a license is unused,
that portion will not be refunded to the purchaser.
10-8-5. - TRANSFER OF LICENSE.
Whenever the owner of any vehicle licensed under this Chapter shall, before the
expiration of such license, make application to the City collector for the transfer of
such license to any other vehicle under his/her ownership, he/she shall pay a fee of
eight dollars ($8.00) for such transfer, plus any additional fee for any change of the
classification of the vehicle. In the event of a change of vehicle to be licensed, the
licensee shall be required to make the transfer of the license within forty-eight (48)
hours after such change. It shall be unlawful to transfer any license from one person to
another.
Any person who is the owner of a motor vehicle on January 1 October 1 shall
be required to have affixed on the left side of the windshield of the vehicle a
wheel tax license for that year. All such licenses shall expire on December 31
September 30 following the date of issuance. In the event of new ownership,
the new owner shall make application for a wheel tax license within twenty four
(24) hours after acquiring a vehicle
10-8-6. - ONE-HALF YEAR LICENSE FEES.
One-half (½) year rates on all vehicle licenses shall apply to those owners who
purchased or registered vehicles on or after July 1 March 1. No wheel tax license shall
be issued to any owner for a one-half (½) year period until such owner has received
his/her license indicating registration of such vehicle with the Secretary of State and
such wheel tax license shall be issued for such period as the state license has been
issued. The license fee to be paid for a period of six (6) months or less annually to the
City shall be as follows:
Motor vehicles used in the transportation of passengers and not for hire $38.0043.00
Antique motor vehicles as defined in Subsection 10-8-3(A) of this
Chapter
10.00 15.00
Automobile "dealer plates," each 38.0043.00
Buses:
School 38.0043.00
Other 47.0053.00
Recreation Vehicles:
All recreational vehicles 43.00 48.00
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Motorcycles 25.00 30.00
Taxicabs or livery cabs for hire 38.0043.00
Trailers designed to be towed by passenger vehicles and as further
defined in Subsection 10-8-3(A) of this Chapter
15.00 20.00
Motor trucks and tractor trailers as defined in Subsection 10-8-3(A) of this Chapter:
Gross Weight Not To Exceed Classification Fee
8,000 pounds or less B $53.00 58.00
8,001 — 12,000 pounds D 70.00 75.00
12,001 — 16,000 pounds F 83.00 88.00
16,001 — 24,000 pounds H 98.00 103.00
24,001 — 28,000 pounds J 100.00 105.00
28,001 — 32,000 pounds K 103.00 108.00
32,001 — 41,000 pounds N 113.00 118.00
41,001 — 45,000 pounds P 120.00 125.00
45,001 — 50,000 pounds R 128.00 133.00
50,001 — 59,000 pounds S 135.00 140.00
59,001 — 64,000 pounds T 141.00 145.00
64,001 — 73,280 pounds V 148.00 153.00
73,281 — 77,000 pounds X 154.00 160.00
77,001 — 80,000 pounds Z 160.00 165.00
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
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SECTION 3: If any provision of this Ordinance 23-O-19 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 4: Ordinance 23-O-19 shall be in full force and effect after its
passage and approval.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2019
Adopted: ___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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For City Council meeting of April 22, 2019 Item A17
Ordinance 16-O-19: Amending Portions of City Code Title 7 “Public Ways”
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Subject: Ordinance 16-O-19, Amending Portions of City Code Title 7, “Public
Ways”, Chapter 2 “Streets, Sidewalks and Public Ways”, Section 9
“Encumbrances, Encroachments and Obstructions”
Date: April 11, 2019
Recommended Action:
Staff recommends City Council adoption of Ordinance 16-O-19 by which the City
Council would amend Title 7, Chapter 2, Section 9 of the City Code related to the
Encumbrances, Encroachments and Obstructions of the Public Ways.
Livability Benefits:
Built Environment: Enhance Public Spaces
Background:
Staff discussed the need to modify portions of the City Code related to snow and ice
removal issues during the February 18, 2019 City Council meeting. At that time, City
Council acknowledged the challenges and operational issues during snow plowing
efforts caused by leaves and snow from private property being placed onto the City
right-of-way. Additionally, City Council indicated that it was desirable to have snow
cleared from the sidewalks by adjacent property owners when there is an accumulation
of four inches or more of snowfall regardless of the time frame in which the snow
accumulates to four or more inches.
Summary:
City Code 8-3-7 “Littering” already prohibits leaves from being placed in the public way.
This section of the code has a definition of litter that includes leaves and further states
that litter is prohibited from being placed in the public way. However, staff recommends
that this requirement, specific to leaves, be more clearly stated in Title 7 “Public Ways”
where other obstructions of streets, sidewalks and public ways are listed.
Memorandum
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Currently there is no city code that prohibits snow from private property from being
placed onto the public ways. Staff recommends that this requirement also be clearly
stated in Title 7 “Public Ways” where other obstructions of streets, sidewalks and public
ways are listed.
The code currently requires the removal of snow from sidewalks whenever there is a
snowfall with an accumulation of four inches (4") or more within any twenty-four (24)
hour span of time. Staff recommends that the code be revised to require the removal of
snow from sidewalks anytime that there is an accumulation of four inches (4") or more
of snowfall regardless of the time period it takes for the accumulation to occur.
Staff is also recommending that the penalty for placing leaves or snow onto the public
way be clearly defined. It is staff’s objective to make residents and businesses aware of
these new code requirements prior to issuing any violations. Staff will provide notice of
the new code requirements to a person or business violating the code prior to issuing a
violation. However, continuous disregard of the code requirements by the same person
or business will result in a notice of violation being issued, and having a clear penalty
amount on the notice of violation will be beneficial in enforcing the code.
Legislative History:
Staff discussed the proposed code modifications at the City Council Meeting on
February 18, 2019
Attachments:
Ordinance 16-O-19
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2/25/2019
4/10/2019
16-O-19
AN ORDINANCE
Amending Portions of City Code Title 7, “Public Ways”, Chapter 2
“Streets, Sidewalks and Public Ways”, Section 9 “Encumbrances,
Encroachments and Obstructions”
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Subsection 7-2-9, “Encumbrances,
Encroachments and Obstructions”, of the Evanston City Code of 2012, as amended, is
hereby further amended to read as follows:
7-2-9. - ENCUMBRANCES, ENCROACHMENTS AND OBSTRUCTIONS.
(A) Regulations. The public right-of-way in the City shall be kept free and clear at all
times of all encumbrances, obstructions and encroachments, except as may be
provided in this Chapter or by ordinance or resolution of the City Council which
otherwise specially provided (see Section 13 of Chapter 3 of this Title).
(B) Fourth Of July Parade Parkway Regulations.
1. Chairs and blankets only are permitted on the parkway on Central Street from
the west side of Bent Park to Asbury Avenue each year no earlier than six
o'clock (6:00) A.M. on July 1 for the sole purpose of viewing the July 4 parade.
No such chairs and blankets are permitted at any time on the sidewalks and on
areas where the pavement extends to the curb. Such chairs and blankets shall
not encumber, obstruct, or encroach on crosswalks or handicapped access to
the sidewalk. All such chairs and blankets must be removed no later than six
o'clock (6:00) P.M. on the day of the parade. Any person placing such chairs or
blankets on the parkway shall assume all responsibility for doing so and by
placing such chairs or blankets on the parkway holds the City harmless for any
and all consequences of such act. Such chairs and blankets placed on the
parkway prior to six o'clock (6:00) A.M. on July 1 or remaining on the parkway
after six o'clock (6:00) P.M. on the day of the parade will be removed by the
City. The City is not responsible for loss of or damage to property placed on the
parkway or removed from the parkway.
2. No tape, rope, stakes, or other similar material for the purpose of cordoning off
or reserving any area in the parkway shall be permitted at any time. Such
materials will be removed by the City. The City is not responsible for loss of or
damage to property removed from the parkway. Any person placing such chairs
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and blankets on the parkway shall assume all responsibility for doing so and by
placing such chairs and blankets on the parkway holds the City harmless for
any and all consequences of such act.
(C) Leaves. No person shall intentionally place leaves into the public right-of-way in
the City.
(D) Snow. No person shall intentionally move snow from private property onto the
public right-of-way or any City property. No person shall place snow in the parkway to a
height of thirty-six (36) inches or greater, within twenty-five (25) feet of an alley or street
intersection.
(CE) Penalty. Any person violating the terms of this Section or any person who
permits the private or commercial person or entity to violate the terms of this Section
shall be fined not less than one hundred dollars ($100.00) for the first offense, two
hundred fifty dollars ($250.00) for the second offense in any one-year period, and five
hundred dollars ($500.00) for the third and any subsequent offense in any one year
period. nor more than five hundred dollars ($500.00) for any such offense. A separate
offense shall be deemed committed each day during which a violation occurs or
continues.
SECTION 2: City Code Subsection 7-2-9-3, “Sidewalks to be Clear of
Snow, Ice, Dirt and Weeds”, of the Evanston City Code of 2012, as amended, is hereby
further amended to read as follows:
7-2-9-3. - SIDEWALKS TO BE CLEAR OF SNOW, ICE, DIRT AND WEEDS.
(A) Snow and Ice. Whenever there is a snowfall with an accumulation of four inches
(4") or more within any twenty-four (24) hour span of time, every owner or occupant of a
dwelling or other building, or proprietor or lessee of any enclosed lot or premises, shall
clear a path at least thirty-six inches wide (36") on the sidewalks in front of or adjoining
such house, building or premises of snow and ice. The path shall be created and
cleared within twenty-four (24) hours of any when there is an accumulation of four-
inches (4") or greater snowfall, and the path shall be maintained and clear of snow and
ice. If the snow and ice is hardened and congealed such that removal is unduly
burdensome or may damage the sidewalk, the sidewalk shall have sand, salt or similar
deicing material spread upon its surface. The path shall be cleared and created to give
access to abutting property and public ways. All landlords shall clear snow and ice from
private sidewalks, walkways, stairs, driveways, parking spaces, parking lots, and similar
areas on private property to permit access for tenants and invitees to such private
property.
If an owner, lessee, proprietor or occupant neglects or refuses to clear such snow
and/or ice, the City may clear such snow and/or ice or authorize some person to do the
same on behalf of the City. The City, in its sole discretion, may issue notices of violation
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to an owner, lessee, proprietor, or occupant for violations of this section If the City's
agent clears snow and/or ice, a notice of lien of the cost and expense thereof incurred
by the City shall be recorded by filing a lien in the office of the Cook County Recorder of
Deeds. The notice of lien shall consist of a sworn statement setting out:
1. A description of the real estate sufficient for identification thereof;
2. The amount of money representing the cost and expense incurred or payable
for the service; and
3. The date when the cost and expense was incurred by the City.
Such notice shall be filed within sixty (60) days after the cost and expense is
incurred.
Upon payment of the cost and expense after the notice of lien was filed as
provided herein, the lien shall be released by the City or person in whose name the
lien was filed and the release shall be filed of record. Nothing in this section
imposes upon the City a duty of care or create a cause of action against the City for
personal injury or for damage to personal property due to natural accumulations of
snow and ice.
(B) Dirt and Weeds. Every owner, lessee, proprietor or occupant under this section
shall keep sidewalks clear and free of all obstructions at all times, including but not
limited to, dirt and weeds.
(C) Off-Street Parking Areas. Every owner or occupant of any dwelling house or
other residential building, or proprietor or lessee of any business, commercial or public
premises within the City, shall clear the off-street parking spaces and access thereto for
spaces required to be provided under zoning or other City codes for said premises of
ice and snow within twenty-four (24) hours of any four-inch (4") or greater snowfall.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: Ordinance 16-O-19 shall be in full force and effect after its
passage and approval.
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SECTION 6: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2019
Adopted: ___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation Counsel
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For City Council meeting of April 22, 2019 Item A18
Ordinance 17-O-19: Amending Portions of City Code Title 8 “Health & Sanitation”
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Subject: Ordinance 17-O-19, Amending Portions of City Code Title 8, “Health and
Sanitation”, Chapter 4 “Municipal Solid Waste”, Section 8 “Designation of
Collection Site; Collection Agent”
Date: April 11, 2019
Recommended Action:
Staff recommends City Council adoption of Ordinance 17-O-19 by which the City
Council would amend Title 8, Chapter 4, Section 8 of the City Code related to the
Designation of Collection Site; Collection Agent. Language is being added to make it
clear that property owners are responsible to clear snow and ice around trash
receptacles so that the trash can be properly and safely collected.
Livability Benefits:
Built Environment: Enhance Public Spaces
Background:
Staff discussed the need to modify portions of the City Code related to snow and ice
issues during the February 18, 2019 City Council meeting. At that time, City Council
acknowledged the challenges and operational issues impacting trash collections when
snow and ice is not cleared around trash receptacles.
Summary:
Last winter many businesses did not clear snow around their trash receptacles making it
impossible for the trash to be collected. As a result there were numerous sites where
trash was overflowing the receptacles causing a potential health issue. The proposed
ordinance would make it clear that it is the property owner’s responsibility to clear snow
and ice from and around the trash receptacles.
Legislative History:
Staff discussed the proposed code modifications at the City Council Meeting on
February 18, 2019
Attachments:
Ordinance 17-O-19
Memorandum
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2/26/2019
4/10/2019
17-O-19
AN ORDINANCE
Amending Portions of City Code Title 8, “Health and Sanitation”,
Chapter 4 “Municipal Solid Waste”, Section 8 “Designation of
Collection Site; Collection Agent”
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Subsection 8-4-8, “Health and Sanitation”, of the
Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
8-4-8. - DESIGNATION OF COLLECTION SITE; COLLECTION AGENT.
(A) Every building, establishment, institution or premises shall contain a designated
refuse collection site which meets the standards of convenience and health and safety
published by the Director of Public Works or the City Manager or his/her designee(s)
with the advice of the various City departments involved in ensuring public health and
safety. This requirement shall be applicable to all construction sites and remodeling
projects.
(B) Each premises occupied or used as a multi-family residential unit, business, or
commercial purpose shall designate one individual who shall at all times be responsible
for all requirements under this Chapter.
(C) Each property owner is responsible for the clearing of snow and ice from trash
receptacles. All trash receptacles must be accessible for pick-up.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
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without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: Ordinance 17-O-19 shall be in full force and effect after its
passage and approval.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2019
Adopted: ___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation Counsel
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For City Council meeting of April 22, 2019 Item A19
Ordinance 39-O-19: Special Assessment Procedures for Alley Improvements
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Chris Venatta, P.E., Senior Project Manager
Subject: Ordinance 39-O-19, Special Assessment Procedures for Alley
Improvements
Date: April 22, 2019
Recommended Action:
Staff recommends City Council adoption of Ordinance 39-O-19 by which the City
Council would amend Title 7, Chapter 15, Section 7 of the City Code related to the
Special Assessment procedures for alley improvements.
Livability Benefits:
Built Environment: enhance public spaces
Background:
Staff discussed the Special Assessment procedure for alley improvements at the
February 18, 2019 City Council meeting. At that time, City Council confirmed that the
current procedure of sharing the cost between the City and abutting property owners
would remain at a 50/50 split. Staff also discussed the potential of allowing property
owners to pay 100% of the alley improvement. City Council directed staff to document
a procedure for further consideration of this process.
Summary:
Ordinance 39-O-19 establishes a procedure in which residents may accelerate the
timeline for the Special Assessment process by paying 100% of the construction costs.
A supermajority of at least 80% of property owners must sign a petition in favor of the
alley improvement to commence the process. This method will assess all property
owners abutting the alley their share of 100% of construction costs. Once the petition is
accepted by the Board of Local Improvements, the construction of the alley will be
added to the following construction season. This work will be in addition to currently
programmed capital improvements and will not replace any projects such as the
standard 50/50 alley improvement or any CDBG alley improvement projects. Due to the
public benefit associated with improved alleys and that the design, construction
Memorandum
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oversight, and legal work are performed by City staff, legal and engineering fees are
proposed to be waived.
Additionally, the current City Code allows residents to have the option to pay for a
standard alley improvement or a porous pavement alternative which is typically 20%
more expensive. Taking direction from the City’s Climate Action and Resilience Plan,
Ordinance 39-O-19 will modify the City Code such that staff would make the
recommendation based on engineering feasibility whether or not a porous alley shall be
constructed. Any additional costs associated with the porous alley construction will be
paid for by funds allocated for green infrastructure improvements in the Sewer Fund.
Ordinance 39-O-12 also makes changes to the City Code to reflect processes already in
place with the Board of Local Improvements. These changes include: updating titles of
board members, setting the interest rate for Special Assessment processes, and
establishing the legal and engineering fees.
Legislative History:
Ordinance 11-O-12 was enacted on April 10, 2012 establishing Title 7, Chapter 15,
Section 7 of the City Code.
Staff discussed the Special Assessment procedure for alley improvements at the
February 18, 2019 City Council Meeting.
Attachments:
Ordinance 39-O-19
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39-O-19
AN ORDINANCE
Amending Portions of City Code Title 7, “Public Ways”, Chapter 15
“Board of Local Improvements”
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Subsection 7-15-1, “Establishment; Meetings”, of
the Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
7-15-1. – ESTABLISHMENT; MEETINGS.
The Board of Local Improvements will meet at such times as it may determine, or
upon call of the President, and has the powers and duties granted to it by 65 ILCS 5/9-
2-1, et seq., as amended.
The Board of Local Improvements consists of six (6) members. The Director of
the Public Works Agency is the President of the Board of Local Improvements. The
other members of the Board are: the Public Services Bureau Chief of Infrastructure
Maintenance, the Sewer Supervisor, the Superintendent of Special Assessments, the
City Engineer, and the City Clerk.
SECTION 2: City Code Subsection 7-15-7, “Alley Paving Improvements”,
of the Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
7-15-7. - ALLEY PAVING IMPROVEMENTS.
(A) Impermeable alley. Alley Improvements: The owners of at least fifty-one percent
(51%) of the property abutting any unimproved alley or portion thereof, may petition the
City for construction of an impermeable concrete pavement alley and related storm
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sewer and drainage improvements for the alley thereon. This type of alley is
automatically selected, unless the owners specifically request the installation of
permeable pavement. Such petition shall be filed with the City Manager or his/her
designee. When the Board of Local Improvements receives a petition to pave an alley
within the City, the Board of Local Improvements will follow the special assessment
procedure established in the Illinois Municipal Code, 65 ILCS 5/9-32-1/et seq. for the
petition to pave the alley.
If the impermeable alley paving improvement is confirmed by the Cook County Circuit
Court in accordance with the state statue, the City will pay fifty percent (50%) of the
project cost with the property owners paying the remaining fifty percent (50%) annually
over a ten (10) year period. The project cost will be established by an estimate of cost
issued by the City Engineer plus an additional four and one half percent (4.5%) of the
total estimated cost for engineering services and an additional four and one half percent
(4.5%) of the total estimate cost for legal services.
The property owner may elect to pay his/her share of the project cost as a lump sum or
annually over a ten (10) year period including interest. The interest will be no more than
two percent (2%) above the ten (10) year United States Treasury note yield as
determined by the City’s Chief Financial Officer or his/her designee on the first day of
the calendar year for the year in which the assessment is approved at a public hearing.
(B) Permeable alley: The owners of at least 51% of the property abutting any
unimproved alley or portion thereof, may opt to petition the City for the construction of
permeable pavement for the ally thereon (“Green Alley”). The Green Alley petition shall
be filed with the City Manager or his/her designee. When the Board of Local
Improvements will follow the special assessment procedure established in the Illinois
Municipal Code, 65 ILCS 5/9-3-1/et seq. for the petition to pave the alley.
If the Green Alley paving improvements is confirmed by the Cook County Circuit Court
in accordance with the state statue, the City will pay fifty percent (50%) of the project
cost with the property owners paying the remaining fifty percent (50%) annually over a
10-year period.
(B) In locations where the soil type is conducive to green infrastructure the City may
design and construct the alley with porous pavement. Any additional costs associated
with the porous pavement will be paid for by the Sewer Fund allocated for green
infrastructure.
(C) The assessment cost attributable to each property owner is based on the unit
cost method, unless a more equitable alternative method is appropriate and approved
by the Board of Local Improvements and approved by a majority (at least 51%) of the
property owners abutting the subject alley. Votes by the property owners shall be
weighted by the value of the assessment cost attributable to their property.
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(D) The Board of Local Improvements may initiate alley paving improvement projects
within the City. The acceptance of a petition by the Board of Local Improvements is also
conditioned on the soil condition of the subject alley.
(D) If the owners of at least eighty percent (80%) of the properties abutting any
unimproved alley or portion thereof, petition the City with the intent to pay one hundred
percent (100%) of the estimated cost of the alley construction, the petition will be
accepted by the Board of Local Improvements and the construction of the alley will take
place in the following construction season. This project will be in addition to the Alley
Improvements as stated in paragraph A and will not replace any planned City projects.
The cost per unit will not include engineering or legal fees when property owners are
paying one hundred percent (100%) of the construction costs.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: Ordinance 39-O-19 shall be in full force and effect after its
passage and approval.
SECTION 6: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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Introduced: _________________, 2019
Adopted: ___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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For City Council meeting of April 22, 2019 Item A20
Ordinance 43-O-19: Erosion and Sediment Controls for Construction Sites
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Subject: Ordinance 43-O-19, Adding Regulations to the City Code to
Address Erosion and Sediment Controls for Construction Sites
Date: April 15, 2019
Recommended Action:
Staff recommends the adoption of proposed ordinance 43-O-19 by which the
City Council would add Chapter 23 “Erosion and Sediment Controls on Construction
Sites” to Title 4 “Building Regulations”.
Livability Benefits:
Built Environment: Manage Water Resources Responsibly
Background:
The City has a Municipal Separate Storm Sewer Systems (MS4) permit from the Illinois
Environmental Protection Agency. This permit requires that City to have a Stormwater
Management Plan to protect water quality and reduce the discharge of pollutants from
the stormwater sewer system. The permit is the local enforcement mechanism of the
U.S. EPA’s National Pollutant Discharge Elimination System (NPDES) Phase II Rule.
The plan outlines a program of best management practices for six areas, one of which
is construction site stormwater runoff control.
Summary:
In 2010, staff crafted an Erosion and Sediment Control Policy for construction sites and
required developers to adhere to the policy. The MS4 permit requires that the
construction site stormwater runoff control be enforced by an ordinance, not a policy.
Memorandum
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As stated in the ordinance, the purposes of this chapter are to:
•Reduce the frequency and severity of the discharge of pollutant laden combined
storm water runoff into waterways;
•Enhance and help protect the public health and safety; and
•Be consistent with the Cook County storm water management plan.
Attachments:
Ordinance 43-O-19
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4/15/2019
43-O-19
AN ORDINANCE
Adding Regulations to the City Code to Address Erosion and Sediment
Controls for Construction Sites
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Title 4, “Building Regulations” is amended to add a new
Chapter 23 entitled “Erosion and Sediment Controls on Construction Sites” to the
Evanston City Code of 2012, as amended, and the new Chapter shall read as follows:
CHAPTER 23 – EROSION AND SEDIMENT ON CONSTRUCTION SITES
4-23-1. – PURPOSES.
The purposes for this chapter are to:
a)Reduce the frequency and severity of the discharge of pollutant laden combined
storm water runoff into waterways;
b)Enhance and help protect the public health and safety; and
c) Be consistent with the Cook County storm water management plan, as approved
and the latest revision thereof.
4-23-2. – OTHER AGENCY REQUIREMENTS.
All work related to this chapter shall be done in accordance with all other federal, state,
county or regional agencies having jurisdiction, including, but not limited to, the U.S.
Army Corps of Engineers (“USACE”), U.S. Environmental Protection Agency
(“USEPA”), Illinois Department of Natural Resources (“IDNR”), Illinois Environmental
Protection Agency (“IEPA”), and Metropolitan Water Reclamation District of Greater
Chicago (“MWRDGC”).
4-23-3. – EROSION AND SEDIMENT CONTROL REQUIREMENTS.
4-23-3-1. – DEVELOPMENTS REQUIRING EROSION AND SEDIMENT CONTROL.
All new development sites within the City limits with site disturbance during construction
shall provide the following erosion and sediment control best management practices
(BMPs):
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a.Preconstruction photos of surrounding public right of way (streets, alleys,
sidewalk, parkways, etc.);
b.Stabilized construction entrance;
c. Inlet protection filters;
d.Silt fences;
e.Sediment traps;
f.Compaction control; and
g.Good housekeeping.
Projects disturbing over 5,000 square feet of a site will be required to submit control
plans as described in the following. Additionally, sites larger than 1 acre may also be
subject to regulation by Cook County.
4-23-4. – EROSION AND SEDIMENT CONTROL INITIAL SITE PLANNING.
Erosion and sediment control planning shall be part of the initial site planning process.
(A) In planning and development of the site, the applicant shall consider the
sensitivity of existing soils to erosion and topographical features, such as steep
slopes, which must be protected to reduce the amount of erosion and sediment
which occurs. Where appropriate, existing vegetation shall be protected from
disturbance during construction by fencing or other means.
(B) For projects that involve phased construction, existing land cover for those areas
not under current development shall be addressed. If existing land cover does
not consist of appropriate dense vegetation, then these phases shall be planted
temporarily to reduce erosion from idle land.
(C) In planning the erosion and sediment control strategy, preference shall be given
to reducing erosion rather than controlling sediment. In order to accomplish this,
the plan must carefully consider the construction sequence of the phases so that
the amount of land area exposed to erosive forces is minimized and allow for
completing construction in a timely manner.
4-23-5. – DESIGN STANDARDS AND FEATURES.
An erosion and sediment control plan for developments with site disturbance over 5,000
square feet must be submitted and approved prior to the issuance of the building permit.
The plan must include the following features:
(A) Standards and specifications for erosion and sediment control measures, which
shall be in accordance with the Illinois Urban Manual (current edition) and other
recognized best management practices (BMPs).
(B) The runoff from disturbed areas shall not leave the site without first passing
through sediment control measures or devices. This requirement shall apply to
all phases of construction and shall include an ongoing process of
implementation of measures and maintenance of those measures during both the
construction season and any construction shutdown periods.
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(C) The condition of the construction site for winter shutdown shall be addressed
early in the fall growing season so that slopes and other bare earth areas may be
stabilized with temporary and /or permanent vegetative cover for proper erosion
and sediment control. All open areas that are to remain idle throughout the
winter shall receive temporary erosion control measures including temporary
seeding, mulching and/or erosion control blanket prior to the end of the fall
growing season. The areas to be worked beyond the end of the growing season
must incorporate soil stabilization measures that do not rely on vegetative cover
such as erosion control blanket and heavy mulching.
(D) The perimeter sediment control measures shall be installed and functioning prior
to soil disturbance.
(E) The erosion and sediment control plan shall designate a series of practices which
shall be implemented either at the direction of the applicant or the applicant’s
representative onsite or at the direction of the Public Works Director, should an
inspection of the site indicate a deficiency in soil and sediment erosion control
measures. At a minimum, the following measures shall be established:
a.Preconstruction photos of surrounding public right of way (streets, alleys,
sidewalk, parkways, etc.);
b.Stabilized construction entrance and truck washout areas;
c. Sediment traps;
d.Inlet protection filters;
e.Silt fences;
f.Compaction control;
g.Temporary seeding ;
h.Mulching;
i.Erosion control blankets; and
j.Dust control watering.
(F) The permanent erosion control measures shall be initiated within seven days
following the completion of soil disturbing activities.
4-23-6. – EROSION AND SEDIMENT CONTROL PLANS.
Erosion and sediment control plans shall incorporate the following items:
(A) Detailed construction phasing plan identifying erosion and sediment control
measures to be in place for each phase.
(B) Erosion and sediment control measures to be installed initially prior to stripping
existing vegetation or mass grading.
(C) Methods for conveying flows through the sire during construction. These
methods must include the temporary and permanent stabilization measures to be
used to reduce velocity and erosion from flow through the construction zone.
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(D) A maintenance schedule for each measure used. At a minimum, all erosion and
sediment control measures onsite shall be inspected weekly or after a one-half
inch or greater rainfall event.
(E) Identification of sensitive areas and any areas that require buffers.
4-23-7. – PERMANENT STABILIZATION PLAN.
Permanent stabilization measures shall be indicated on separate landscaping plans.
4-23-8. – CONSTRUCTION PHASE REQUIREMENTS.
During construction, the following erosion and sediment control measures shall be
undertaken:
(A) If a stockpile is to remain in place for more than two (2) days, perimeter sediment
controls shall be provided around the stock pile. The stockpile shall be covered
with a tarp to prevent wind erosion.
(B) Storm sewer inlets shall be protected with sediment trapping and/or filter control
devices during construction.
(C) Water pumped, or otherwise discharged, from the site during construction
dewatering shall be filtered and a means provided to reduce erosion.
(D) Graveled roads, access drives, parking areas of sufficient width and length and
vehicle wash-down facilities shall be provided to prevent soil from being tracked
onto public or private roadways or alleys. Any soil tracked onto a public or
private roadway or alley shall be removed before the end of each workday or
sooner as directed by the City.
(E) All waste generated as a result of site development, including but not limited to,
any building waste, concrete truck washout, chemicals, litter, sanitary waste, or
any other waste shall be properly disposed of and shall be prevented from being
transported off-site by either wind or water.
4-23-9. – CITY REVIEW AND INSPECTION.
4-23-9-1. – REVIEWS.
The City shall review all elements of the erosion and sediment control plan that are
submitted by the applicant for the proposed development. The City may meet with the
applicant to discuss the proposed erosion and sediment control plan and/or prepare
written review comments regarding the applicant’s submittal when the submittal has not
satisfied all appropriate provisions of this chapter. The applicant shall respond to the
City’s review comments and perform the necessary change s, then submit the revised
documents for further review by the City. This process of submittals, review, and
revisions shall continue until all provisions of this chapter are met to the satisfaction of
the City. The applicant shall not receive a building permit for the proposed development
until all provisions of this chapter are met.
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4-23-9-2. – INSPECTION DURING CONSTRUCTION.
The City may inspect the applicant’s erosion and sediment control measures during the
construction to ascertain whether the applicant is implementing and maintaining the
control measures in accordance with the approved plan. Any deficiencies shall be
corrected by the applicant within three calendar days at his/her expense, to keep these
measures functional as designed.
4-23-10. – ENFORCEMENT OF REGULATIONS.
The Director of Public Works or his/her designee(s) shall have full police powers to
issue complaints, citations, notices to appear, and summonses for the violation of any
provision of this Chapter.
SECTION 2: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 3: Ordinance 43-O-19 shall be in full force and effect after its
passage and approval.
SECTION 4: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2019
Adopted: ___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
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Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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For City Council meeting of April 22, 2019 Item A21
Ordinance 33-O-19: Amending Portions of City Code Title 4, Chapter 20
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Subject: Ordinance 33-O-19, Amending a Definition within Title 4, Chapter 20 that
Addresses the Frequency of Heavy Precipitation Events
Date: April 11, 2019
Recommended Action:
Staff recommends the adoption of proposed ordinance 33-O-19 by which the City
Council would amend Title 4, Chapter 20, related to the definition of Bulletin 70, a
document published by the Illinois State Water Survey regarding the frequency
distributions of heavy precipitation in Illinois.
Livability Benefits:
Built Environment: enhance public spaces
Background:
In 2017 the City Council adopted an ordinance establishing regulations for storm water
control at developments. Some of the purposes of these regulations are to: reduce the
damaging effects caused by the uncontrolled release of storm water runoff from
developments; preserve the capacity and useful life of the city sewer system; and be
consistent with the Cook County storm water management plan.
Bulletin 70 defines the amount of rainfall that has the probability of occurring over
different time periods. This quantity of storm water is used to determine the volume of
storm water required to be detained at the development site.
Summary:
Due to climate change, the amount of rainfall that occurs within different time periods
has changed from when Bulletin 70 was last updated in 1989. The Illinois State Water
Survey updated Bulletin 70 in March 2019 with new rainfall information. Title 4, Chapter
20 “Storm Water Control” of the City Code defines Bulletin 70 in the definitions, and this
definition needs to be updated to reference the current edition of Bulletin 70.
Attachments:
Ordinance 33-0-19
Memorandum
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4/2/2019
33-O-19
AN ORDINANCE
Amending a Definition within Title 4, Chapter 20 that Addresses the
Frequency of Heavy Precipitation Events based on a Recent Illinois
State Water Survey
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Subsection 4-20-1 of the Evanston City Code of 2012, as
amended (the “City Code”), is hereby further amended to read as follows:
4-20-1. - DEFINITIONS.
BULLETIN
70:
A publication entitled “Frequency Distributions and Hydroclimatic
Characteristics of Heavy Precipitation in Illinois,” by Floyd A. Huff and
James R. Angel, as published by the Illinois State Water Survey,
Champaign, Illinois, 1989 2019. The magnitudes of rainfall events having
storm durations of twenty four (24) hours and frequencies from two (2) to
one hundred (100) years are found in table 13 of said publication and are
adopted by the city to be used by applicants for calculations necessary for
compliance with this chapter.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
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SECTION 4: Ordinance 33-O-19 shall be in full force and effect after its
passage and approval.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2019
Adopted: ___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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For City Council meeting of April 22, 2019 Item A22
Resolution 44-R-19, Amending Unabated Debt Limit
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Hitesh Desai, Chief Financial Officer
Subject: Resolution 44-R-19, Amending Unabated Debt Limit to $160,000,000
Date: April 22, 2019
Recommended Action:
Staff recommends City Council adoption of Resolution 44-R-19 amending the City of
Evanston Budget Policy to state that Tax Supported General Obligation Debt shall not
exceed $160,000,000 in aggregate principal amount.
Livability Benefits:
Innovation & Process: Support Local Government Practices and Processes
Summary:
On April 8, 2019, City Council passed Resolution 35-R-19 amending the City’s self-
imposed debt limit from $150,000,000 to $152,000,000. This is a self-imposed limit, as
Illinois state law does not have set limits on debt for home rule municipalities.
This number was chosen with the anticipation that the City would be in compliance with
the policy as of December 31, 2019, after the proposed 2019A&B bonds were issued
and the December 1, 2019 principal debt service payments were made.
Upon further review, it is the opinion of bond counsel that the debt limit should be set so
that the City is in compliance on the day that the 2019A&B bonds are issued and not as
of year-end. The City’s unabated principal debt after the proposed issue of 2019A&B is
projected to be $157,160,872. In order to be compliant with this amount, staff is
recommending increasing the debt limit to $160,000,000. This allows for any
unexpected issuance structure that is different than the current projected principal
amount. The City’s unabated principal debt after the December 1, 2019 payment will be
approximately $150 million.
Memorandum
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A summary of the City’s current unabated principal debt and the impact of the proposed
G.O. bond issuance are provided in the table below. These numbers have changed
slightly from the April 8 City Council meeting as a result of updated financing
projections. Unabated debt is debt that is paid for by the property tax levy. Abated debt
is paid from other sources, including enterprise funds or TIF Funds.
Unabated General Obligation Debt
Unabated Principal as of 01/01/2019 $ 134,525,872
Proposed 2019 A&B Bonds – unabated principal $ 22,635,000
Total Unabated Debt as of May 31, 2019 $ 157,160,872
2019 payment (unabated principal only) $ ( 7,219,250)
Total Unabated Debt as of December 31, 2019 $ 149,941,622
From the proposed 2019 A&B bond issues, the amounts for the Robert Crown Center
Project, general CIP projects, and library projects are considered unabated. The
projects supported by Water and Sewer Fund are considered abated.
Attachments:
Resolution 44-R-19
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4/17/2019
44-R-19
A RESOLUTION
Amending the City of Evanston Budget Policy
WHEREAS, the City of Evanston, Cook County, Illinois (the "City") has
adopted a Budget Policy (the "Budget Policy") pursuant to the proceedings of December
18, 2000; and
WHEREAS, a paragraph of the Budget Policy, relating to the Debt Service
Fund, must be amended to accommodate current needs of the City and the
recommendations of the City's bond counsel; and
WHEREAS, on April 8, 2019, the City Council adopted Resolution 35-R-
19, amending the City of Evanston Budget Policy to state that the Tax Supported
General Obligation debt shall not exceed $152,000,000; and
WHEREAS, upon further consideration and recommendations of the City’s
bond counsel, the Tax Supported General Obligation debt limit must be increased from
the approved amount in Resolution 35-R-19 from $152,000,000 to $160,000,000,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The Budget Policy is hereby amended to read as follows:
Debt Service Fund. General Obligation Debt of the City means debt (viz.,
bonds) for which an unlimited real property tax levy is made or pledged for
payment. General Obligation Debt shall be allocated into two categories. Self-
Supporting General Obligation Debt shall mean General Obligation Debt which,
at the time of issuance, is expected and intended by the Treasurer to be payable
out of a source of funds other than the City’s general real property tax levy, thus
permitting the abatement and avoidance of the property tax levy to pay such
bonds; examples of Self Supporting General Obligation Debt include (without
limitation) bonds payable from the Water Fund or the Sewer Fund, bonds
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payable from special assessments, bonds payable from tax increment financing
areas, and bonds payable from Motor Fuel Taxes. Tax Supported General
Obligation Debt shall mean all other General Obligation Debt, which is expected
and intended to be paid from a general real property tax levy. General Obligation
Debt shall not include any obligation of the City not denominated a bond,
including, without limitation, short term notes or warrants or other obligations
which the City may issue from time to time for various purposes and to come due
within three (3) years of issuance. General Obligation Debt does not include
bonds which have been refunded or decreased and which, as a consequence of
same, are provided for from a dedicated source of funds or investments. Self-
Supporting General Obligation Debt shall not be limited by this Budget Policy.
Tax Supported General Obligation Debt shall not exceed $150,000,000
$160,000,000 in aggregate principal amount, which limit is expressly subject to
increase from time to time by action of the City Council as the needs of the City
may grow. General Obligation Debt issued as so-called zero coupon bonds or
capital appreciation bonds shall be counted as debt in the original principal
amount issued. The Treasurer shall at all times keep a book or record of all
General Obligation Debt and its proper allocation. The Treasurer’s statements
as to the allocation of General Obligation Debt into these two categories shall be
conclusive. Notwithstanding this statement of policy, all bonds or other
obligations by whatever name designated of the City duly authorized to be issued
by the City Council shall be valid and legally binding as against the City, and
there shall be no defense of the City as against any bondholder or other
obligation holder on the basis of this policy.
SECTION 2: This resolution shall be effective immediately, and the
Budget Policy shall be accordingly restated.
SECTION 3: This resolution may only be amended by subsequent
resolution or ordinance as adopted by the City Council. This resolution and the debt
limit stated herein supersedes the previously authorized resolution referenced in the
recitals, 35-R-19.
SECTION 4: All motions, resolutions and orders, or parts thereof, in
conflict herewith, are, to the extent of such conflict, hereby repealed.
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_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2019
Approved to form:
_______________________________
Michelle L. Masoncup, Corporation Counsel
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For City Council meeting of April 22, 2019 Item A23
Ordinance 27-O-19, 2019 A&B General Obligation Bond Issues
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Hitesh Desai, Chief Financial Officer
Subject: Ordinance 27-O-19, Authorizing 2019 A&B General Obligation Bonds
Date: April 22, 2019
Recommended Action:
Staff recommends adoption of Ordinance 27-O-19 providing for the issuance of one or
more series of not to exceed $18,000,000 General Obligation Corporate Purpose
Bonds, Series 2019A, to finance the construction and equipment of a new Robert
Crown Community Center, Ice Complex and Library Center and one or more series of
not to exceed $18,000,000 General Obligation Corporate Purpose Bonds, Series
2019B, for capital improvements, of the City of Evanston, Cook County, Illinois,
authorizing the execution of one or more bond orders in connection therewith, providing
for the levy and collection of a direct annual tax for the payment of the principal of and
interest on said bonds, and authorizing and directing the sale of said bonds at public
competitive sale. The ordinance was introduced at the City Council meeting on April 8,
2019. The final terms of the bonds will be approved by the Designated Officers under
the ordinance after the bond sale, which is scheduled for May 16, 2019, by completion
of the bond order as authorized by the bond ordinance.
Funding Source:
The debt service for 2019A Bonds will be paid out from various sources including funds
raised by Friends of Robert Crown and a variety of existing or new revenue sources
including the tax levy.
The debt service for 2019B bonds will be paid out of the future tax levy as well as Water
Fund and Sewer Fund revenues as these bonds are issued to provide the funding for
the general capital improvements, library improvements, and water and sewer
infrastructure projects.
Memorandum
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Livability Benefits:
Innovation & Process: Support Local Government Practices and Processes
Summary:
Staff recommends adoption of Ordinance 27-O-19 for the 2019 A&B bond issues. As in
previous years, the City uses a parameters ordinance that provides a not-to-exceed limit
for the bonds set at $18,000,000 for the 2018A issue and $18,000,000 for the 2018B
issue. This allows for any favorable issuance structure that is slightly different than the
par amount desired. The City plans to receive $15,000,000 in project funds for the
2019A issue and $15,000,000 in project funds for the 2019B issue. The final amount of
bonds issued may vary based on the actual bid responses.
2019A Issue – Robert Crown Center
The 2019A General Obligation Bond funds will be used to fund the Robert Crown
Community Center, Ice Complex, and Library Project. The City plans to receive
$15,000,000 in bond proceeds to be used for construction costs on the project. The
Friends of Robert Crown will give a donation of $5 million prior to June 2019 for
construction costs on the project, with an additional $1 million to be received prior to
March 2020.
In 2018, the City issued approximately $25 million in G.O. bonds for the project. The
total amount of bonds issued for the project in the 2018 and 2019 issues is
$40,000,000.
The City held a Tax Equity and Fiscal Responsibility Act of 1982 (TEFRA) hearing on
June 25, 2018 for the amount of not to exceed $50,000,000 in General Obligation
Bonds for the purpose of the Robert Crown Center Project. This hearing was required
as a part of issuing the bonds as 501(c)(3) bonds, which allows the City-owned center
to be used by 501(c)(3) organizations, including sports and community programming
groups. Because the total with the 2019A issue falls within this $50,000,000, no
additional TEFRA hearing is required for the 2019A issue.
As a response to discussion at the April 8, 2019 City Council meeting, staff prepared a
report on M/W/EBE & LEP hiring for the Robert Crown Project, which is included as
Attachment 1 to this memo.
2019B Issue
The 2019B General Obligation Bond funds will be used for general capital projects,
library improvements and water and sewer infrastructure projects. A summary of the
amounts per project area is shown in the table below, with the full project list included in
Attachment 1. The City expects to receive $15,000,000 in project funds from the 2019B
issue.
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2019B Bond Summary
Major Projects $ 1,000,000
Other Transportation $ 3,951,000
Parks $ 1,045,000
Facilities $ 2,715,000
Miscellaneous $ 524,000
TOTAL 2019 General Capital Projects $ 9,235,000
Library Fund $ 1,835,000
Water Fund $ 2,930,000
Sewer Fund $ 1,000,000
TOTAL 2019B GO Bonds $ 15,000,000
Capital Improvement Program
The FY 2019 Capital Improvement Program (CIP) contains a detailed list of projects
funded by general obligation bonds, and based on revised estimates the specific project
funding is listed as Attachment 1 to this report.
Library Fund
The 2019B bond issue includes $1,835,000 in general obligation debt for Library
projects as detailed in Attachment 2. This includes $1,250,000 for the library branch at
the new Robert Crown Center. The library issued $1,250,000 in bonds for this branch in
2018, and this 2019 bond is the final amount to be issued by the library towards the
project.
Water Fund
The 2019B bond issue includes $2,930,000 in general obligation debt for water
infrastructure projects. The debt service on these bonds will not impact the general tax
levy as principal and interest will be abated by payments from the Water Fund each
year.
Sewer Fund
The 2019B bond issue includes $1,000,000 in general obligation debt for sewer
infrastructure work at the Crown Center site. The debt service on these bonds will not
impact the general tax levy as principal and interest will be abated by payments from
the Sewer Fund each year.
Debt Limit
A summary of the City’s current unabated principal debt and the impact of the proposed
G.O. bond issuance are provided in the table below. These numbers have changed
slightly from the April 8 City Council meeting as a result of updated financing
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projections. Unabated debt is debt that is paid for by the property tax levy. Abated debt
is paid from other sources, including enterprise funds or TIF Funds.
Unabated General Obligation Debt
Unabated Principal as of 01/01/2019 $ 134,525,872
Proposed 2019 A&B Bonds – unabated principal $ 22,635,000
Total Unabated Debt $ 157,160,872
2019 payment (unabated principal only) $ ( 7,219,250)
Total Unabated Debt as of December 31, 2019 $ 149,941,622
From the proposed 2019 A&B bond issues, the amounts for the Robert Crown Center
Project, general CIP projects, and library projects are considered unabated. The
amounts for the Water and Sewer Fund projects that will be supported by those funds
are considered abated.
The City’s unabated General Obligation debt limit was increased to $152,000,000 in
aggregate principal amount by Resolution 35-R-19 on April 8, 2019. This is being
revised with Resolution 44-R-19 to $160,000,000 to ensure compliance from the date of
issuance. This allows for any unexpected issuance structure that is different than the
current projected principal amount. This is a self-imposed limit, as Illinois state law does
not have set limits on debt for home rule municipalities.
Staff plans to return to the City Council at its December 9, 2019 City Council meeting
with additional amendments to the budget policy reducing the debt limit back to $152
million and add language indicating that this limit is measured with outstanding
indebtedness annually on December 31.
Attachments
1. Robert Crown Community Center – M/W/EBE & LEP Reporting
2. List of 2019 Debt Funded CIP Projects
3. 2019 Bond Ordinance 27-O-19
4. Preliminary Official Statement for 2019 Bonds
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Robert Crown Community Center
Contractor : Bully and Andrews (B&A)
MWEBE & LEP reporting as of 04/08/2019
Bid Category
Existing Conditions Wreckon $210,000 --$210,000 $210,000
Concrete Elliott Constr 2,868,200 527,000 -428,250 955,250
Masonry Iwanski Masonry 2,238,000 492,360 --492,360
Metals Amer. Steel 305,000 -305,000 -305,000
Wood /Plastics/Comp Art Magic 430,000 -126,420 -126,420
Thermal & Moisture Pine Waterproof 56,000 56,000 -56,000
Metal Masters 260,000 62,400 10,400 -72,800
Olsson Roofing 540,000 100,000 --100,000
LB Hall 378,684 378,684 -378,684
Finishes Bourbon Tile 198,000 -198,000 -198,000
Central Rug & Tile 894,000 --894,000 894,000
Equipment Carroll Seating 179,000 30,430 --30,430
Special Construction Ice Builders 1,828,000 --96,000 96,000
Plumbing Triton Plumbing 965,000 106,150 --106,150
HVAC Air Design Sys 3,568,000 -3,568,000 -3,568,000
Electrical Gurtz 3,697,000 369,700 554,550 110,910 1,035,160
Earthwork Revcon 907,000 36,280 -226,750 263,030
Exterior Improvements Martin Cement 916,858 --284,226 284,226
Total Cost (MWEBE reporting)$20,438,742 $2,103,004 $4,818,370 $2,250,136 $9,171,510
Total Contract $37,342,536
5.62%12.87%6.01%
Overall % MWEBE Award to Date 24.50%
Note: 1. B&A's Evanston spending outside the project at $574,224 with Evanston Lumber & Hanson roofing
Local Employment Program (LEP)
B&A Payroll Week Ending Payroll No.Total Work Hrs Evanston
Resident Hours
2/10/2019 30.00 83.00 43.00
2/17/2019 31.00 84.00 44.00
2/24/2019 32.00 84.50 44.50
3/3/2019 33.00 91.00 43.00
Total Hours 342.50 174.50
B&A Total Hours to Date 2,511.50 1,106.50
44%
23,080 1,593
6.90%
Note: 1. Overall project hours of 1,593 inlcudes B&A (1,106) and Everest Excavating (487)
2. Average overtime for Evanston Resident is 9-12 hours
3. Overall 4 residents on this project and 1 resident on other B&A project.
EBE Cost Total
Overall Project Hours including LEP
Sub Contractor Contract Award Amt MBE Cost WBE Cost
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City of Evanston
2019 Adopted Capital Improvement Program
Project Title FY 2019
GO Bond
MAJOR PROJECTS
Main Street, McDaniel to Hartrey - Engr Svcs 100,000$
Main Street, McDaniel to Hartrey - Const 900,000$
TOTAL STREETS, SEWER, WATER MAIN PROJECTS 1,000,000$
OTHER TRANSPORTATION
Major Projects
Bridge Inspection 10,000$
Central Street Bridge Engr, Phase III 60,000$
Central Street Bridge Construction 500,000$
Ridge Avenue Signal Study 175,000$
Traffic Signals - Emerson @ Maple/Elgin/Benson/Dodge - Const 1,250,000$
Traffic Signals - Emerson @ Maple/Elgin/Benson/Dodge - Engr Svcs 56,000$
Annual Projects
General Phase I Engineering 20,000$
Street Impr Program (Lighting, Pavement Marking)210,000$
Street Patching Program 600,000$
Street Rejunvenation Pilot 100,000$
Tallmadge Light Pole Mold Creation 70,000$
Traffic Calming, Bicycle and Ped Improvements 300,000$
Viaduct Improvement - Emerson/Ridge/GB 350,000$
Alley Improvements
North of Simpson, East of McDaniel 250,000$
TOTAL TRANSPORTATION PROJECTS 3,951,000$
PARKS
Garden Park - Const 500,000$
Lovelace Park - Tennis Court Rehab 250,000$
McCullogh Park - Design Engr Svcs 100,000$
Misc Park Improvements (Ackerman/Harbert/Cartwright)120,000$
Parks Contingency 75,000$
TOTAL PARKS PROJECTS 1,045,000$
Attachment 2
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City of Evanston
2019 Adopted Capital Improvement Program
Project Title FY 2019
GO Bond
FACILITIES
Chander - Electrical/HVAC - Engr Svcs
Chandler - Fire Panel Replacement 30,000$
Chandler - HVAC Improvements - Constr 530,000$
Chandler - Roof Replacement 225,000$
Civic Center - HVAC Improvements - Design Engr Svcs 250,000$
Energy Efficiency Improvements 50,000$
Facilities Contingency 45,000$
Fire Station 1&4 - Bunkroom Improvements 150,000$
Fire Station 2 - Emergency Generator Rehabilitation 50,000$
Fire Station 3 - HVAC Improvements 75,000$
Levy - BAS Upgrade 30,000$
Levy - HVAC Improvements - Constr 350,000$
Levy/Police Fire HQ - HVAC Improvements - Engr Svcs 40,000$
Noyes - HVAC Study 100,000$
Police Fire HQ - Emergency Generator Replacement 160,000$
Police Fire HQ - HVAC Improvements (RTU 1)250,000$
Service Center - HVAC Study (Bldgs A & D)125,000$
TOTAL FACILITIES PROJECTS 2,460,000$
MISCELLANEOUS
Emergency Siren System Replacement 175,000$
IT - Network Switch Reliability 78,000$
Public Art 26,000$
In-House Engineering Services 500,000$
TOTAL MISCELLANEOUS PROJECTS 779,000$
LIBRARY
Main Library - Building Electrical Upgrades 70,000$
Main Library - Building Life Safety Upgrades (Audio)125,000$
Main Library - Building Ventilation Upgrades 50,000$
Main Library - Building Fire System Upgrades (code required)160,000$
Main Library - Building HVAC/Storm Pump Upgrade 70,000$
Main Library - Building Lift Equipment Upgrades (elevators)50,000$
Main Library - Building Interiors/Exteriors (paint, trees, roof maint)30,000$
North Branch - North Branch Building Plumbing Upgrades 10,000$
North Branch - Life Safety Upgrades 20,000$
Contribution to Robert Crown Community Center Library 1,250,000$
TOTAL LIBRARY PROJECTS 1,835,000$
Attachment 2
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City of Evanston
2019 Adopted Capital Improvement Program
Project Title FY 2019
GO Bond
WATER FUND
Main Street, Maple to Hinman Design Engr Ph I/II 120,000$
WM - Isabella, Prairie to Green Bay Road 330,000$
WM - Emerson, Dodge to Ashland 800,000$
WM - Hartrey, Dobson to Brummel 100,000$
WM - Hartrey, Main to Washington 420,000$
WM - Cowper, Harrison to Central 470,000$
WM - Lincolnwood, Park Place to Isabella 450,000$
WM - Payne, Darrow to Dewey 240,000$
TOTAL WATER PROJECTS 2,930,000$
SEWER FUND
Sewer - Robert Crown Stormwater Detention 1,000,000$
TOTAL SEWER PROJECTS 1,000,000$
SUMMARY FY 2019
GO Bond
Major Projects 1,000,000$
Other Transportation 3,951,000$
Parks 1,045,000$
Facilities 2,460,000$
Miscellaneous 779,000$
TOTAL 2019 City Projects 9,235,000$
Library Fund 1,835,000$
Water Fund 2,930,000$
Sewer Fund 1,000,000$
TOTAL 2019 CIP 15,000,000$
Attachment 2
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3. bond ordinance - parameters 4834-3245-4025 v5
2270718
ORDINANCE NUMBER 27-O-19
AN ORDINANCE providing for the issuance of one or more series of not
to exceed $18,000,000 General Obligation Corporate Purpose Bonds,
Series 2019A, to finance the construction and equipment of a new
Robert Crown Community Center, Ice Complex and Library Center and
one or more series of not to exceed $18,000,000 General Obligation
Corporate Purpose Bonds, Series 2019B, for capital improvements, of
the City of Evanston, Cook County, Illinois, authorizing the execution of
one or more bond orders in connection therewith, providing for the
levy and collection of a direct annual tax for the payment of the
principal of and interest on said bonds, and authorizing and directing
the sale of said bonds at public competitive sale.
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Introduced on the 8th day of April, 2019.
Adopted by the City Council on the
22nd day of April, 2019.
Published in Pamphlet Form by Authority of
the Corporate Authorities on the
22nd day of April, 2019.
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TABLE OF CONTENTS
SECTION HEADING PAGE
Preambles ..................................................................................................................................................... 1
SECTION 1. DEFINITIONS ............................................................................................................ 4
SECTION 2. INCORPORATION OF PREAMBLES .............................................................................. 8
SECTION 3. DETERMINATION TO ISSUE BONDS ............................................................................ 8
SECTION 4. BOND DETAILS. ........................................................................................................ 9
SECTION 5. REGISTRATION OF BONDS; PERSONS TREATED AS OWNERS ...................................... 11
SECTION 6. BOOK-ENTRY PROVISIONS ...................................................................................... 12
SECTION 7. EXECUTION; AUTHENTICATION ............................................................................... 14
SECTION 8. REDEMPTION ......................................................................................................... 15
SECTION 9. FORM OF BONDS .................................................................................................... 21
SECTION 10. SECURITY FOR THE BONDS ...................................................................................... 28
SECTION 11. TAX LEVY; ABATEMENTS ......................................................................................... 28
SECTION 12. FILING WITH COUNTY CLERK ................................................................................... 29
SECTION 13. SALE OF BONDS; BOND ORDER(S); OFFICIAL STATEMENT ......................................... 30
SECTION 14. CONTINUING DISCLOSURE UNDERTAKING ............................................................... 31
SECTION 15. CREATION OF FUNDS AND APPROPRIATIONS ........................................................... 32
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SECTION 16. NON-ARBITRAGE AND TAX-EXEMPTION .................................................................. 34
SECTION 17. REIMBURSEMENT ................................................................................................... 35
SECTION 18. MUNICIPAL BOND INSURANCE ................................................................................ 35
SECTION 19. RIGHTS AND DUTIES OF BOND REGISTRAR ............................................................... 36
SECTION 20. DEFEASANCE .......................................................................................................... 37
SECTION 21. RECORD-KEEPING POLICY AND POST-ISSUANCE COMPLIANCE MATTERS ................... 38
SECTION 22. PUBLICATION OF ORDINANCE ................................................................................. 38
SECTION 23. SEVERABILITY ......................................................................................................... 39
SECTION 24. SUPERSEDER AND EFFECTIVE DATE.......................................................................... 40
LIST OF EXHIBITS
A—FORM OF BOND ORDER
B—CONTINUING DISCLOSURE UNDERTAKING
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ORDINANCE NUMBER 27-O-19
AN ORDINANCE providing for the issuance of one or more series of not
to exceed $18,000,000 General Obligation Corporate Purpose Bonds,
Series 2019A, to finance the construction and equipment of a new
Robert Crown Community Center, Ice Complex and Library Center and
one or more series of not to exceed $18,000,000 General Obligation
Corporate Purpose Bonds, Series 2019B, for capital improvements, of
the City of Evanston, Cook County, Illinois, authorizing the execution of
one or more bond orders in connection therewith, providing for the
levy and collection of a direct annual tax for the payment of the
principal of and interest on said bonds, and authorizing and directing
the sale of said bonds at public competitive sale.
PREAMBLES
WHEREAS
A. The City of Evanston, Cook County, Illinois (the “City”), has a population in excess of
25,000, and pursuant to the provisions of the 1970 Constitution of the State of Illinois and particularly
Article VII, Section 6(a) thereof, is a home rule unit and as such may exercise any power or perform any
function pertaining to its government and affairs, including, but not limited to, the power to tax and to
incur debt.
B. Pursuant to the home rule provisions of Section 6 of Article VII, the City has the power to
incur debt payable from ad valorem property tax receipts or from any other lawful source and maturing
within 40 years from the time it is incurred without prior referendum approval.
C. The City Council of the City (the “Corporate Authorities”) has determined it is necessary
and convenient for the public health, safety, and welfare to finance a portion of the costs of the
construction and equipment of a new Robert Crown Community Center, Ice Complex and Library
Center, and to pay expenses incidental to same, including costs of issuance of bonds for such purpose
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(such construction, equipment and related expenses and costs being the “Robert Crown Project”) at an
estimated cost of approximately $18,000,000; and, there being insufficient on hand and allocable to the
purpose, the Corporate Authorities have determined it is necessary and convenient to borrow not to
exceed said sum of $18,000,000 at this time pursuant to the Act (as hereinafter defined) and, in
evidence of such borrowing, to issue general obligation bonds of the City (the “2019A Bonds” as
hereinafter further defined) for such purpose in not to exceed such principal amount.
D. The Corporate Authorities have determined it is necessary and convenient for the public
health, safety, and welfare to provide for capital improvements at various locations throughout the
City, including certain capital expenditures as detailed for the year 2019 in the City’s Capital
Improvement Plan, as adopted and amended from time to time by the Corporate Authorities, and to
pay expenses incidental to such improvements and costs of issuance of bonds for such purpose (such
improvements and related expenses and costs being the “Capital Improvement Project”) at an
estimated cost of approximately $18,000,000; and, there being no funds on hand and allocable to the
purpose, the Corporate Authorities have determined it is necessary and convenient to borrow not to
exceed said sum of $18,000,000 at this time pursuant to the Act and, in evidence of such borrowing, to
issue general obligation bonds of the City (the “2019B Bonds” as hereinafter further defined) for such
purpose in not to exceed such principal amount.
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E. The Corporate Authorities have heretofore and it hereby expressly is determined that it is
desirable and in the best interests of the City that there be authorized at this time the borrowing of
money for the Robert Crown Project and the Capital Improvement Project and, in evidence of such
borrowing, the issuance of bonds of the City, and that certain officers of the City be authorized to sell
the 2019A Bonds and the 2019B Bonds and, accordingly, it is necessary that said officers be so
authorized within certain parameters as hereinafter set forth.
F. Pursuant to the provisions of Section 147(f) of the Internal Revenue Code of 1986, as
amended (the “Code”), the City published notice of a public hearing on the proposal to issue not to
exceed $50,000,000 in aggregate principal amount of bonds for the purpose of financing the costs of
the Robert Crown Project (the “TEFRA Hearing”) in the Chicago Tribune on the
1st day of June, 2018, being not less than 14 and not more than 30 days before the date of the TEFRA
Hearing.
G. On the 25th day of June, 2018, the Corporate Authorities, being the elected legislative
body of the City and the applicable elected representative required to approve the issuance of said
bonds within the meaning of Section 147(f) of the Code, conducted the TEFRA Hearing.
H. On the 9th day of July, 2018, the Corporate Authorities, being the elected legislative body
of the City and the applicable elected representative required to approve the issuance of said bonds
within the meaning of Section 147(f) of the Code, approved, confirmed and ratified the publication of
the notice of and the conduct of the TEFRA Hearing pursuant to Section 147(f) of the Code and the
proposed plan of the financing of the Robert Crown Project through the issuance of the said bonds, as
required by Section 147(f) of the Code, constituting the public approval of the said bonds for purposes
of Section 147(f) of the Code.
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I. On the 7th day of August, 2018, the City issued $24,385,000 General Obligation Corporate
Purpose Bonds, Series 2018A, for the purpose of financing a portion of the Robert Crown Project,
leaving approximately $25,000,000 of TEFRA authority remaining.
NOW THEREFORE Be It Ordained by the City Council of the City of Evanston, Cook County, Illinois,
in the exercise of its home rule powers, as follows:
Section 1. Definitions. Words and terms used in this Ordinance shall have the meanings
given them, unless the context or use clearly indicates another or different meaning is intended. Words
and terms defined in the singular may be used in the plural and vice-versa. Reference to any gender
shall be deemed to include the other and also inanimate persons such as corporations, where
applicable.
A. The following words and terms are as defined in the preambles.
Capital Improvement Project
City
Code
Corporate Authorities
Robert Crown Project
B. The following words and terms are defined as set forth.
“2019A Bonds” means the General Obligation Corporate Purpose Bonds, Series 2019A,
authorized to be issued by this Ordinance.
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“2019B Bonds” means the General Obligation Corporate Purpose Bonds, Series 2019B,
authorized to be issued by this Ordinance.
“Act” means the Illinois Municipal Code, as supplemented and amended, and also the
home rule powers of the City under Section 6 of Article VII of the Illinois Constitution of 1970;
and in the event of conflict between the provisions of said Municipal Code and home rule
powers, the home rule powers shall be deemed to supersede the provisions of said Municipal
Code; and, further, includes the Local Government Debt Reform Act, as amended.
“Ad Valorem Property Taxes” means the real property taxes levied to pay the Bonds as
described and levied in Section 11 of this Ordinance.
“Bond Counsel” means Chapman and Cutler LLP, Chicago, Illinois.
“Bond Funds” means the Bond Funds established and defined in Section 15 of this
Ordinance.
“Bond Moneys” means the Ad Valorem Property Taxes and any other moneys deposited
into the Bond Funds and investment income held in the Bond Funds.
“Bond Order” means each Bond Order as authorized to be executed by Designated
Officers of the City as provided in Section 13 of this Ordinance, substantially in the form
attached hereto as Exhibit A, and by which the final terms of the Bonds described therein will be
established.
“Bond Purchase Agreement” means the contract for the sale of each Series of the Bonds
by and between the City and the Purchaser, which shall be in each instance the Official Bid
Form, as executed, in response to an Official Notice of Sale given by the City in connection with
the public competitive sale of each Series of the Bonds.
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“Bond Register” means the books of the City kept by the Bond Registrar to evidence the
registration and transfer of the Bonds, as provided in this Ordinance.
“Bond Registrar” means the bank, trust company, or national banking association to be
designated in the Bond Order, or its successors, in its capacity as bond registrar and paying
agent under this Ordinance, or a substituted bond registrar and paying agent as hereinafter
provided.
“Bonds” means any of the one or more series of general obligation bonds of various
names authorized to be issued by this Ordinance, including, specifically, the 2019A Bonds and
the 2019B Bonds.
“Book-Entry Form” means the form of the Bonds as fully registered and available in
physical form only to the Depository.
“Continuing Disclosure Undertaking” means the undertaking by the City for the benefit
of the Purchaser as authorized in Section 14 of this Ordinance and substantially in the form as
attached hereto as Exhibit B.
“County” means The County of Cook, Illinois.
“County Clerk” means the County Clerk of the County.
“Dated Date” means the dated date for each Series of Bonds, as set forth in the
relevant Bond Order.
“Depository” means The Depository Trust Company, a limited purpose trust company
organized under the laws of the State of New York, its successors, or a successor depository
qualified to clear securities under applicable state and federal laws.
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“Designated Officers” means any two of the following: the Mayor, City Clerk,
Treasurer/Chief Financial Officer, or City Manager, or successors or assigns, or any of them
acting together; provided, however, that one such officer must be an elected officer.
“Financial Advisors” means PFM Financial Advisors LLC and Independent Public
Advisors, LLC.
“Ordinance” means this Ordinance, numbered as set forth on the title page, and passed
by the Corporate Authorities on the 22nd day of April, 2019.
“Purchase Price” means the price to be paid for the Bonds as set forth in a Bond Order,
provided that no Purchase Price for any Series of Bonds shall be less than 99.0% of the par value
of said Series of Bonds, plus accrued interest (if any) from the date of issue to the date of
delivery.
“Purchaser” means, for any Series of Bonds, the winning bidder or syndicate at
competitive sale.
“Record Date” means the 15th day of the month preceding any regular or other interest
payment date occurring on the first day of any month and 15 days preceding any interest
payment date occasioned by the redemption of Bonds on other than the first day of a month.
“Series” means any of the one or more separate series of the Bonds authorized to be
issued pursuant to this Ordinance.
“Taxable” means, with respect to a Series of Bonds, the status of interest paid and
received thereon as includible in gross income of the owners under the Code for federal income
tax purposes.
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“Tax-exempt” means, with respect to a Series of Bonds, the status of interest paid and
received thereon as excludable from gross income of the owners thereof for federal income tax
purposes and as not included as an item of tax preference in computing the alternative
minimum tax for individuals and corporations under the Code, but as taken into account in
computing an adjustment used in determining the federal alternative minimum tax for certain
corporations.
“Taxable Bonds” means the Bonds so designated in the Bond Order.
“Tax-exempt Bonds” means the Bonds so designated in the Bond Order.
“Term Bonds” means Bonds subject to mandatory redemption by operation of the Bond
Fund and designated as term bonds in the Bond Order.
C. Definitions also appear in the above preambles or in specific sections, as appearing below.
The table of contents preceding and the headings in this Ordinance are for the convenience of the
reader and are not a part of this Ordinance.
Section 2. Incorporation of Preambles. The Corporate Authorities hereby find that all of the
recitals contained in the preambles to this Ordinance are true, correct, and complete and do
incorporate them into this Ordinance by this reference.
Section 3. Determination to Issue Bonds. It is necessary and in the best interests of the City
to provide for the Robert Crown Project and the Capital Improvement Project, to pay all necessary or
advisable related costs, and to borrow money and issue the Bonds for the purpose of paying such costs.
It is hereby found and determined that such borrowing of money is for a proper public purpose or
purposes, is in the public interest, and is authorized pursuant to the Act; and these findings and
determinations shall be deemed conclusive.
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Section 4. Bond Details. A. THE 2019A BONDS. There shall be issued and sold the 2019A
Bonds in one or more Series in the aggregate principal amount of not to exceed $18,000,000. The
2019A Bonds shall each be designated “General Obligation Corporate Purpose Bond, Series 2019A” or
such other name or names or series designations as may be appropriate and as stated in the relevant
Bond Order; be dated the date of issuance thereof or such other Dated Date on or prior to the initial
date of issuance as may be set forth in the relevant Bond Order if it is determined therein to be a date
better suited to the advantageous marketing of the 2019A Bonds; and shall also bear the date of
authentication thereof. The 2019A Bonds shall be fully registered and in Book-Entry Form, shall be in
denominations of $5,000 or integral multiples thereof (but no single 2019A Bond shall represent
principal maturing on more than one date), and shall be numbered consecutively within a Series in such
fashion as shall be determined by the Bond Registrar. The 2019A Bonds shall become due and payable
serially or as Term Bonds (subject to right of prior redemption if so provided in the Bond Order) on
December 1 of the years in which the 2019A Bonds are to mature. The 2019A Bonds shall mature in the
amounts and in the years as shall be set forth in the relevant Bond Order, provided, however, that
(a) the final date of maturity of the 2019A Bonds shall not extend past December 1, 2043, and (b) the
sum of the principal of and interest on the 2019A Bonds that shall become due (or subject to mandatory
redemption) in any given annual period from December 2 to the following December 1 (a “Bond Year”)
shall not exceed $2,000,000. Each 2019A Bond shall bear interest at a rate not to exceed 7.0% from the
later of its Dated Date or from the most recent interest payment date to which interest has been paid
or duly provided for, until the principal amount of such 2019A Bond is paid or duly provided for, such
interest (computed upon the basis of a 360-day year of twelve 30-day months) being payable on June 1
and December 1 of each year, commencing not earlier than December 1, 2019, or such other June 1 or
December 1 not later than one year beyond the Dated Date as shall be provided in a relevant Bond
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Order. The 2019A Bonds may be issued as Tax-exempt Bonds, Taxable Bonds or some combination
thereof, as designated in the relevant Bond Order.
B. THE 2019B BONDS. There shall be issued and sold the 2019B Bonds in one or more Series in
the aggregate principal amount of not to exceed $18,000,000. The 2019B Bonds shall each be
designated “General Obligation Corporate Purpose Bond, Series 2019B” or such other name or names or
series designations as may be appropriate and as stated in the relevant Bond Order; be dated the date
of issuance thereof or such other Dated Date on or prior to the initial date of issuance as may be set
forth in the relevant Bond Order if it is determined therein to be a date better suited to the
advantageous marketing of the 2019B Bonds; and shall also bear the date of authentication thereof.
The 2019B Bonds shall be fully registered and in Book-Entry Form, shall be in denominations of $5,000
or integral multiples thereof (but no single 2019B Bond shall represent principal maturing on more than
one date), and shall be numbered consecutively within a Series in such fashion as shall be determined
by the Bond Registrar. The 2019B Bonds shall become due and payable serially or as Term Bonds
(subject to right of prior redemption if so provided in the Bond Order) on December 1 of the years in
which the 2019B Bonds are to mature. The 2019B Bonds shall mature in the amounts and in the years
as shall be set forth in the relevant Bond Order, provided, however, that (a) the final date of maturity of
the 2019B Bonds shall not extend past December 1, 2039 and (b) the sum of the principal of and
interest on the 2019B Bonds that shall become due (or subject to mandatory redemption) in any given
Bond Year shall not exceed $2,000,000. Each 2019B Bond shall bear interest at a rate not to exceed
7.0% from the later of its Dated Date or from the most recent interest payment date to which interest
has been paid or duly provided for, until the principal amount of such 2019B Bond is paid or duly
provided for, such interest (computed upon the basis of a 360-day year of twelve 30-day months) being
payable on June 1 and December 1 of each year, commencing not earlier than December 1, 2019, or
such other June 1 or December 1 not later than one year beyond the Dated Date as shall be provided in
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a relevant Bond Order. The 2019B Bonds may be issued as Tax-exempt Bonds, Taxable Bonds or some
combination thereof, as designated in the relevant Bond Order.
C. GENERAL. Interest on each Bond shall be paid by check or draft of the Bond Registrar, payable
upon presentation thereof in lawful money of the United States of America, to the person in whose
name such Bond is registered at the close of business on the applicable Record Date and mailed to the
registered owner of the Bond as shown in the Bond Registrar or at such other address furnished in
writing by such Registered Owner, or as otherwise may be agreed with the Depository for so long as the
Depository or its nominee is the registered owner as of a given Record Date. The principal of the Bonds
shall be payable in lawful money of the United States of America upon presentation thereof at the
office of the Bond Registrar maintained for the purpose.
Section 5. Registration of Bonds; Persons Treated as Owners. The City shall cause the Bond
Register to be kept at the office of the Bond Registrar maintained for such purpose, which is hereby
constituted and appointed the registrar of the City for the Bonds. The City shall prepare, and the Bond
Registrar or such other agent as the City may designate shall keep custody of, multiple Bond blanks
executed by the City for use in the transfer and exchange of Bonds. Subject to the provisions of this
Ordinance relating to the Bonds in Book-Entry Form, any Bond may be transferred or exchanged, but
only in the manner, subject to the limitations, and upon payment of the charges as set forth in this
Ordinance. Upon surrender for transfer or exchange of any Bond at the office of the Bond Registrar
maintained for the purpose, duly endorsed by or accompanied by a written instrument or instruments
of transfer or exchange in form satisfactory to the Bond Registrar and duly executed by the registered
owner or an attorney for such owner duly authorized in writing, the City shall execute and the Bond
Registrar shall authenticate, date, and deliver in the name of the transferee or transferees or, in the
case of an exchange, the registered owner, a new fully registered Bond or Bonds of like Series and
tenor, of the same maturity, bearing the same interest rate, of authorized denominations, for a like
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aggregate principal amount. The Bond Registrar shall not be required to transfer or exchange any Bond
during the period from the close of business on the Record Date for an interest payment to the opening
of business on such interest payment date or during the period of 15 days preceding the giving of notice
of redemption of Bonds or to transfer or exchange any Bond all or any portion of which has been called
for redemption. The execution by the City of any fully registered Bond shall constitute full and due
authorization of such Bond, and the Bond Registrar shall thereby be authorized to authenticate, date
and deliver such Bond; provided, however, the principal amount of Bonds of each Series and maturity
authenticated by the Bond Registrar shall not at any one time exceed the authorized principal amount
of Bonds for such Series and maturity less the amount of such Bonds which have been paid. The person
in whose name any Bond shall be registered shall be deemed and regarded as the absolute owner
thereof for all purposes, and payment of the principal of or interest on any Bond shall be made only to
or upon the order of the registered owner thereof or his legal representative. All such payments shall
be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or
sums so paid. No service charge shall be made to any registered owner of Bonds for any transfer or
exchange of Bonds, but the City or the Bond Registrar may require payment of a sum sufficient to cover
any tax or other governmental charge that may be imposed in connection with any transfer or exchange
of Bonds, except in the case of the issuance of a Bond or Bonds for the unredeemed portion of a Bond
surrendered for redemption.
Section 6. Book-Entry Provisions. The Bonds shall be initially issued in the form of a
separate single fully registered Bond for each of the maturities of each of the Series of the Bonds. Upon
initial issuance, the ownership of each such Bond shall be registered in the Bond Register in the name of
the Depository or a designee or nominee of the Depository (such depository or nominee being the
“Book-Entry Owner”). Except as otherwise expressly provided, all of the outstanding Bonds from time
to time shall be registered in the Bond Register in the name of the Book-Entry Owner (and accordingly
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in Book-Entry Form as such term is used in this Ordinance). Any City officer, as representative of the
City, is hereby authorized, empowered, and directed to execute and deliver or utilize a previously
executed and delivered Letter of Representations or Blanket Letter of Representations (either being the
“Letter of Representations”) substantially in the form common in the industry, or with such changes
therein as the officer executing the Letter of Representations on behalf of the City shall approve, his or
her execution thereof to constitute conclusive evidence of approval of such changes, as shall be
necessary to effectuate Book-Entry Form. Without limiting the generality of the authority given with
respect to entering into such Letter of Representations, it may contain provisions relating to
(a) payment procedures, (b) transfers of the Bonds or of beneficial interests therein, (c) redemption
notices and procedures unique to the Depository, (d) additional notices or communications, and
(e) amendment from time to time to conform with changing customs and practices with respect to
securities industry transfer and payment practices. With respect to Bonds registered in the Bond
Register in the name of the Book-Entry Owner, none of the City, any City officer, or the Bond Registrar
shall have any responsibility or obligation to any broker-dealer, bank, or other financial institution for
which the Depository holds Bonds from time to time as securities depository (each such broker-dealer,
bank, or other financial institution being referred to herein as a “Depository Participant”) or to any
person on behalf of whom such a Depository Participant holds an interest in the Bonds. Without
limiting the meaning of the immediately preceding sentence, the City, any City officer, and the Bond
Registrar shall have no responsibility or obligation with respect to (a) the accuracy of the records of the
Depository, the Book-Entry Owner, or any Depository Participant with respect to any ownership interest
in the Bonds, (b) the delivery to any Depository Participant or any other person, other than a registered
owner of a Bond as shown in the Bond Register or as otherwise expressly provided in the Letter of
Representations, of any notice with respect to the Bonds, including any notice of redemption, or (c) the
payment to any Depository Participant or any other person, other than a registered owner of a Bond as
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shown in the Bond Register, of any amount with respect to principal of or interest on the Bonds. No
person other than a registered owner of a Bond as shown in the Bond Register shall receive a Bond
certificate with respect to any Bond. In the event that (a) the City determines that the Depository is
incapable of discharging its responsibilities described herein and in the Letter of Representations,
(b) the agreement among the City, the Bond Registrar, and the Depository evidenced by the Letter of
Representations shall be terminated for any reason, or (c) the City determines that it is in the best
interests of the City or of the beneficial owners of a Series of the Bonds either that they be able to
obtain certificated Bonds or that another depository is preferable, the City shall notify the Depository
and the Depository shall notify the Depository Participants of the availability of Bond certificates, and
the Bonds (of a given Series if applicable) shall no longer be restricted to being registered in the Bond
Register in the name of the Book-Entry Owner. Alternatively, at such time, the City may determine that
the Bonds of such Series shall be registered in the name of and deposited with a successor depository
operating a system accommodating Book-Entry Form, as may be acceptable to the City, or such
depository’s agent or designee, but if the City does not select such alternate Book-Entry system, then
the Bonds of such Series shall be registered in whatever name or names registered owners of Bonds
transferring or exchanging Bonds shall designate, in accordance with the provisions of this Ordinance.
Section 7. Execution; Authentication. The Bonds shall be executed on behalf of the City by
the manual or duly authorized facsimile signature of its Mayor and attested by the manual or duly
authorized facsimile signature of its City Clerk, as they may determine, and shall be impressed or
imprinted with the corporate seal or facsimile seal of the City. In case any such officer whose signature
shall appear on any Bond shall cease to be such officer before the delivery of such Bond, such signature
shall nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in
office until delivery. All Bonds shall have thereon a certificate of authentication, substantially in the
form provided, duly executed by the Bond Registrar as authenticating agent of the City and showing the
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date of authentication. No Bond shall be valid or obligatory for any purpose or be entitled to any
security or benefit under this Ordinance unless and until such certificate of authentication shall have
been duly executed by the Bond Registrar by manual signature, and such certificate of authentication
upon any such Bond shall be conclusive evidence that such Bond has been authenticated and delivered
under this Ordinance.
Section 8. Redemption. The Bonds may be subject to redemption on the terms set forth
below.
A. Optional Redemption. If so provided in the relevant Bond Order, any Bonds may be
subject to redemption prior to maturity at the option of the City, in whole or in part on any date, at
such times and at such optional redemption prices as shall be determined by the Designated Officers in
the relevant Bond Order. Such optional redemption prices shall be expressed as a percentage of the
principal amount of Tax-Exempt Bonds to be redeemed, provided that such percentage shall not exceed
103.0%, plus accrued interest to the date of redemption. If less than all of the outstanding Bonds of a
Series are to be optionally redeemed, the Bonds to be called shall be called from such Series, in such
principal amounts, and from such maturities as may be determined by the City and within any maturity
in the manner hereinafter provided. As provided in the Bond Order, some portion or all of the Bonds
may be made not subject to optional redemption.
B. Term Bonds; Mandatory Redemption and Covenants; Effect of Purchase or Optional
Redemption of Term Bonds. The Bonds of any Series may be subject to mandatory redemption (as Term
Bonds) as provided in a Bond Order; provided, however, that in such event the amounts due pursuant to
mandatory redemption shall be the amounts used to satisfy the test set forth in Section 4 of this
Ordinance for the maximum amounts of principal and interest due on the Bonds in any given Bond Year.
Bonds designated as Term Bonds shall be made subject to mandatory redemption by operation of the
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Bond Fund at a price of not to exceed par and accrued interest, without premium, on December 1 of
the years and in the amounts as shall be determined in a Bond Order. The City covenants that it will
redeem Term Bonds pursuant to the mandatory redemption requirement for such Term Bonds. Proper
provision for mandatory redemption having been made, the City covenants that the Term Bonds so
selected for redemption shall be payable as at maturity, and taxes shall be levied and collected as
provided herein accordingly. If the City redeems pursuant to optional redemption as may be provided
or purchases Term Bonds of any maturity and cancels the same from Bond Moneys as hereinafter
described, then an amount equal to the principal amount of Term Bonds so redeemed or purchased
shall be deducted from the mandatory redemption requirements provided for Term Bonds of such
maturity, first, in the current year of such requirement, until the requirement for the current year has
been fully met, and then in any order of such Term Bonds as due at maturity or subject to mandatory
redemption in any year, as the City shall determine. If the City redeems pursuant to optional
redemption as may be provided or purchases Term Bonds of any maturity and cancels the same from
moneys other than Bond Moneys, then an amount equal to the principal amount of Term Bonds so
redeemed or purchased shall be deducted from the amount of such Term Bonds as due at maturity or
subject to mandatory redemption requirement in any year, as the City shall determine.
C. Redemption Procedures. Any Bonds subject to redemption shall be identified, notice
given, and paid and redeemed pursuant to the procedures as follows.
(1) Redemption Notice. For a mandatory redemption, unless otherwise notified by
the City, the Bond Registrar will proceed on behalf of the City as its agent to provide for the
mandatory redemption of such Term Bonds without further order or direction hereunder or
otherwise. For an optional redemption, the City, shall, at least 45 days prior to any optional
redemption date (unless a shorter time period shall be satisfactory to the Bond Registrar),
notify the Bond Registrar of such redemption date and of the Series, principal amounts, and
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maturities of Bonds to be redeemed and, if applicable, the effect on any schedule of mandatory
redemption of Term Bonds.
(2) Selection of Bonds within a Maturity. For purposes of any redemption of less
than all of the Bonds of a Series of a single maturity, the particular Bonds or portions of Bonds
of that Series to be redeemed shall be selected by lot by the Bond Registrar for the Bonds of
that Series of such maturity by such method of lottery as the Bond Registrar shall deem fair and
appropriate; provided, that such lottery shall provide for the selection for redemption of Bonds
or portions thereof so that any $5,000 Bond or $5,000 portion of a Bond shall be as likely to be
called for redemption as any other such $5,000 Bond or $5,000 portion. The Bond Registrar
shall make such selection (a) upon or prior to the time of the giving of official notice of
redemption, or (b) in the event of a refunding or defeasance, upon advice from the City that
certain Bonds have been refunded or defeased and are no longer Outstanding as defined.
(3) Official Notice of Redemption. The Bond Registrar shall promptly notify the City
in writing of the Bonds or portions of Bonds selected for redemption and, in the case of any
Bond selected for partial redemption, the principal amount thereof to be redeemed. Unless
waived by the registered owner of Bonds to be redeemed, official notice of any such
redemption shall be given by the Bond Registrar on behalf of the City by mailing the redemption
notice by first class U.S. mail not less than 30 days and not more than 60 days prior to the date
fixed for redemption to each registered owner of the Bond or Bonds to be redeemed at the
address shown on the Bond Register or at such other address as is furnished in writing by such
registered owner to the Bond Registrar. All official notices of redemption shall include the
name of the Bonds and at least the information as follows:
(a) the redemption date;
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(b) the redemption price;
(c) if less than all of the outstanding Bonds of a Series of a particular maturity
are to be redeemed, the identification (and, in the case of partial redemption of Bonds
of that Series within such maturity, the respective principal amounts) of the Bonds to be
redeemed;
(d) a statement that on the redemption date the redemption price will
become due and payable upon each such Bond or portion thereof called for redemption
and that interest thereon shall cease to accrue from and after said date; and
(e) the place where such Bonds are to be surrendered for payment of the
redemption price, which place of payment shall be the office designated for that
purpose of the Bond Registrar.
(4) Conditional Redemption. In the case of an optional redemption of Bonds as
described in paragraph A, above, unless moneys sufficient to pay the redemption price of the
Bonds to be optionally redeemed shall have been received by the Bond Registrar prior to the
giving of such notice of redemption, such notice may, at the option of the City, state that said
redemption shall be conditional upon the receipt of such moneys by the Bond Registrar on or
prior to the date fixed for redemption. If such moneys are not received, such notice shall be of
no force and effect, the City shall not redeem such Bonds, and the Bond Registrar shall give
notice, in the same manner in which the notice of redemption was given, that such moneys
were not so received and that such Bonds will not be redeemed.
(5) Bonds Shall Become Due. Official notice of redemption having been given as
described, the Bonds or portions of Bonds so to be redeemed shall, subject to the stated
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condition with respect to an optional redemption of Bonds in the paragraph (4) immediately
preceding, on the redemption date, become due and payable at the redemption price therein
specified; and from and after such date (unless the City shall default in the payment of the
redemption price) such Bonds or portions of Bonds shall cease to bear interest. Upon surrender
of such Bonds for redemption in accordance with said notice, such Bonds shall be paid by the
Bond Registrar at the redemption price. The procedure for the payment of interest due as part
of the redemption price shall be as herein provided for payment of interest otherwise due.
(6) Insufficiency in Notice Not Affecting Other Bonds; Failure to Receive Notice;
Waiver. Neither the failure to mail such redemption notice, nor any defect in any notice so
mailed, to any particular registered owner of a Bond, shall affect the sufficiency of such notice
with respect to other registered owners. Notice having been properly given, failure of a
registered owner of a Bond to receive such notice shall not be deemed to invalidate, limit, or
delay the effect of the notice or redemption action described in the notice. Such notice may be
waived in writing by a registered owner of a Bond entitled to receive such notice, either before
or after the event, and such waiver shall be the equivalent of such notice. Waivers of notice by
registered owners shall be filed with the Bond Registrar, but such filing shall not be a condition
precedent to the validity of any action taken in reliance upon such waiver. In lieu of the
foregoing official notice, so long as the Bonds are held in Book-Entry Form, notice may be given
as provided in the Letter of Representations; and the giving of such notice shall constitute a
waiver by the Depository and the Book-Entry Owner, as registered owner, of the foregoing
notice. After giving proper notification of redemption to the Bond Registrar, as applicable, the
City shall not be liable for any failure to give or defect in notice.
(7) New Bond in Amount Not Redeemed. Upon surrender for any partial
redemption of any Bond, there shall be prepared for the registered owner a new Bond or Bonds
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of like tenor, of authorized denominations, of the Series and the same maturity, and bearing the
same rate of interest in the amount of the unpaid principal.
(8) Effect of Nonpayment upon Redemption. If any Bond or portion of Bond called
for redemption shall not be so paid upon surrender thereof for redemption, the principal shall
become due and payable on demand, as aforesaid, but, until paid or duly provided for, shall
continue to bear interest from the redemption date at the rate borne by the Bond or portion of
Bond so called for redemption.
(9) Bonds to Be Cancelled; Payment to Identify Bonds. All Bonds which have been
redeemed shall be cancelled and destroyed by the Bond Registrar and shall not be reissued.
Upon the payment of the redemption price of Bonds being redeemed, each check or other
transfer of funds issued for such purpose shall bear the CUSIP number identifying, by issue and
maturity, the Bonds being redeemed with the proceeds of such check or other transfer.
(10) Additional Notice. The City agrees to provide such additional notice of
redemption as it may deem advisable at such time as it determines to redeem Bonds, taking
into account any requirements or guidance of the Securities and Exchange Commission, the
Municipal Securities Rulemaking Board, the Governmental Accounting Standards Board, or any
other federal or state agency having jurisdiction or authority in such matters; provided,
however, that such additional notice shall be (a) advisory in nature, (b) solely in the discretion of
the City (unless a separate agreement shall be made), (c) not be a condition precedent of a valid
redemption or a part of the Bond contract, and (d) any failure or defect in such notice shall not
delay or invalidate the redemption of Bonds for which proper official notice shall have been
given. Reference is also made to the provisions of the Continuing Disclosure Undertaking of the
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City with respect to the Bonds, which may contain other provisions relating to notice of
redemption of Bonds.
(11) Bond Registrar to Advise City. As part of its duties hereunder, the Bond
Registrar shall prepare and forward to the City a statement as to notices given with respect to
each redemption together with copies of the notices as mailed.
Section 9. Form of Bonds. The Bonds shall be in substantially the form hereinafter set forth;
provided, however, that if the text of the Bonds is to be printed in its entirety on the front side of the
Bonds, then the second paragraph on the front side and the legend “See Reverse Side for Additional
Provisions” shall be omitted and the text of paragraphs set forth for the reverse side shall be inserted
immediately after the first paragraph.
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[FORM OF BONDS - FRONT SIDE]
REGISTERED REGISTERED
NO. ______ $_________
UNITED STATES OF AMERICA
STATE OF ILLINOIS
THE COUNTY OF COOK
CITY OF EVANSTON
GENERAL OBLIGATION CORPORATE PURPOSE BOND, SERIES 2019[A][B]
See Reverse Side for
Additional Provisions.
Interest Maturity Dated
Rate: ____% Date: December 1, ____ Date: ____________, 2019 CUSIP: 299228___
Registered Owner:
Principal Amount:
KNOW ALL PERSONS BY THESE PRESENTS that the City of Evanston, Cook County, Illinois, a
municipality, home rule unit, and political subdivision of the State of Illinois (the “City”), hereby
acknowledges itself to owe and for value received promises to pay to the Registered Owner identified
above, or registered assigns as hereinafter provided, on the Maturity Date identified above, the
Principal Amount identified above and to pay interest (computed on the basis of a 360-day year of
twelve 30-day months) on such Principal Amount from the later of the Dated Date of this Bond
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identified above or from the most recent interest payment date to which interest has been paid or duly
provided for, at the Interest Rate per annum identified above, such interest to be payable on June l and
December 1 of each year, commencing ____________ 1, 20__, until said Principal Amount is paid or
duly provided for. The principal of this Bond is payable in lawful money of the United States of America
upon presentation hereof at the office maintained for that purpose at ____________________, located
in the City of ________, _______________, as paying agent and bond registrar (the “Bond Registrar”).
Payment of interest shall be made to the Registered Owner hereof as shown on the registration books
of the City maintained by the Bond Registrar at the close of business on the applicable Record Date.
The Record Date shall be the 15th day of the month preceding any regular interest payment date or a
redemption on the first day of any month and the 15th day preceding any other interest payment date
which may be occasioned by a redemption of Bonds on a day other than the first day of any month.
Interest shall be paid by check or draft of the Bond Registrar, payable upon presentation in lawful
money of the United States of America, mailed to the address of such Registered Owner as it appears
on such registration books, or at such other address furnished in writing by such Registered Owner to
the Bond Registrar, or as otherwise agreed by the City and the Bond Registrar for so long as this Bond is
held by a qualified securities clearing corporation as depository, or nominee, in Book-Entry Form as
provided for same.
Reference is hereby made to the further provisions of this Bond set forth on the reverse hereof,
and such further provisions shall for all purposes have the same effect as if set forth at this place.
It is hereby certified and recited that all conditions, acts, and things required by the constitution
and laws of the State of Illinois to exist or to be done precedent to and in the issuance of this Bond,
including the Act, have existed and have been properly done, happened, and been performed in regular
and due form and time as required by law; that the indebtedness of the City, represented by the Bonds,
and including all other indebtedness of the City, howsoever evidenced or incurred, does not exceed any
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constitutional or statutory or other lawful limitation; and that provision has been made for the
collection of a direct annual tax, in addition to all other taxes, on all of the taxable property in the City
sufficient to pay the interest hereon as the same falls due and also to pay and discharge the principal
hereof at maturity.
This Bond shall not be valid or become obligatory for any purpose until the certificate of
authentication hereon shall have been signed by the Bond Registrar.
IN WITNESS WHEREOF the City of Evanston, Cook County, Illinois, by its City Council, has caused
this Bond to be executed by the manual or duly authorized facsimile signature of its Mayor and attested
by the manual or duly authorized facsimile signature of its City Clerk and its corporate seal or a facsimile
thereof to be impressed or reproduced hereon, all as appearing hereon and as of the Dated Date
identified above.
SPECIMEN
Mayor, City of Evanston
Cook County, Illinois
ATTEST:
SPECIMEN
City Clerk, City of Evanston
Cook County, Illinois
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[SEAL]
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[FORM OF AUTHENTICATION]
CERTIFICATE OF AUTHENTICATION
This Bond is one of the Bonds described in the within-mentioned Ordinance and is one of the
General Obligation Corporate Purpose Bonds, Series 2019[A][B], having a Dated Date of ________,
2019, of the City of Evanston, Cook County, Illinois.
________________________
___________, ____________
as Bond Registrar
Date of Authentication: ____________, 20__
By SPECIMEN
Authorized Officer
[FORM OF BONDS - REVERSE SIDE]
This bond is one of a series of bonds (the “Bonds”) in the aggregate principal amount of
$_____________ issued by the City for the purpose of paying [a portion of] the costs of the [Robert
Crown Project][Capital Improvement Project], and of paying expenses incidental thereto, all as
described and defined in Ordinance Number 27-O-19 of the City, passed by the City Council on the 22nd
day of April, 2019, authorizing the Bonds (as supplemented by the Bond Order authorized therein and
executed in connection with the sale of the Bonds, the “Ordinance”), pursuant to and in all respects in
compliance with the applicable provisions of the Illinois Municipal Code, as supplemented and
amended, and as further supplemented and, where necessary, superseded, by the powers of the City as
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a home rule unit under the provisions of Section 6 of Article VII of the Illinois Constitution of 1970, and
pursuant to the provisions of the Local Government Debt Reform Act, as amended (such code and
powers, as supplemented, being the “Act”), and with the Ordinance, which has been duly executed by
the Mayor, and published in pamphlet form, in all respects as by law required.
[Optional and Mandatory Redemption provisions, as needed.]
This Bond is subject to provisions relating to redemption and notice thereof and other terms of
redemption; provisions relating to registration, transfer, and exchange; and such other terms and
provisions relating to security and payment as are set forth in the Ordinance; to which reference is
hereby expressly made, and to all the terms of which the Registered Owner hereof is hereby notified
and shall be subject.
The City and the Bond Registrar may deem and treat the Registered Owner hereof as the
absolute owner hereof for the purpose of receiving payment of or on account of principal hereof and
interest due hereon and for all other purposes, and neither the City nor the Bond Registrar shall be
affected by any notice to the contrary.
[FORM OF ASSIGNMENT]
ASSIGNMENT
FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto
Here insert Social Security Number,
Employer Identification Number or
other Identifying Number.
___________________________________________________________________________________
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___________________________________________________________________________________
(Name and Address of Assignee)
the within Bond and does hereby irrevocably constitute and appoint
___________________________________________________________________________________
as attorney to transfer the said Bond on the books kept for registration thereof with full power of
substitution in the premises.
Dated: ______________________________ ______________________________
Signature guaranteed: ______________________________
NOTICE: The signature to this transfer and assignment must correspond with the name of the
Registered Owner as it appears upon the face of the within Bond in every particular,
without alteration or enlargement or any change whatever.
Section 10. Security for the Bonds. The Bonds are a general obligation of the City, for which
the full faith and credit of the City are irrevocably pledged, and are payable from the levy of the Ad
Valorem Property Taxes on all of the taxable property in the City, without limitation as to rate or
amount.
Section 11. Tax Levy; Abatements. For the purpose of providing funds required to pay the
interest on the Bonds promptly when and as the same falls due, and to pay and discharge the principal
thereof at maturity or as subject to mandatory redemption, there is hereby levied upon all of the
taxable property within the City, in the years for which any Series of the Bonds are outstanding, a direct
annual tax sufficient for that purpose for each Series of Bonds; and there is hereby levied upon all of the
taxable property within the City, in the years for which any Series of the Bonds are outstanding, a direct
annual tax (the “Ad Valorem Property Taxes” as defined) in amounts as shall be fully set forth in the
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Bond Order for each Series of the Bonds. Ad Valorem Property Taxes and other moneys on deposit in
the Bond Fund from time to time (“Bond Moneys” as herein defined) shall be applied to pay principal of
and interest on each Series of the Bonds. Interest on or principal of each Series of the Bonds coming
due at any time when there are insufficient Bond Moneys to pay the same shall be paid promptly when
due from current funds on hand in advance of the deposit of the Ad Valorem Property Taxes; and when
the Ad Valorem Property Taxes shall have been collected, reimbursement shall be made to said funds in
the amount so advanced. The City covenants and agrees with the purchasers and registered owners of
the Bonds that so long as any of the Bonds remain outstanding the City will take no action or fail to take
any action which in any way would adversely affect the ability of the City to levy and collect the Ad
Valorem Property Taxes. The City and its officers will comply with all present and future applicable laws
in order to assure that the Ad Valorem Property Taxes may lawfully be levied, extended, and collected
as provided herein. In the event that funds from any other lawful source are made available for the
purpose of paying any principal of or interest on any of the Bonds so as to enable the abatement of the
taxes levied herein for the payment of same, the Corporate Authorities shall, by proper proceedings,
direct the transfer of such funds to the respective Bond Fund, and shall then direct the abatement of
the taxes by the amount so deposited. The City covenants and agrees that it will not direct the
abatement of taxes until money has been deposited into the respective Bond Fund in the amount of
such abatement. A certified copy or other notification of any such proceedings abating taxes may then
be filed with the County Clerk in a timely manner to effect such abatement.
Section 12. Filing with County Clerk. Promptly, after this Ordinance becomes effective and
upon execution of the first Bond Order, a copy hereof, certified by the City Clerk, shall be filed with the
County Clerk. Under authority of this Ordinance, the County Clerk shall in and for each of the years as
set forth in each and every Bond Order ascertain the rate percent required to produce the aggregate Ad
Valorem Property Taxes levied in each of such years; and the County Clerk shall extend the same for
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collection on the tax books in connection with other taxes levied in such years in and by the City for
general corporate purposes of the City; and in each of those years such annual tax shall be levied and
collected by and for and on behalf of the City in like manner as taxes for general corporate purposes for
such years are levied and collected, without limit as to rate or amount, and in addition to and in excess
of all other taxes.
Section 13. Sale of Bonds; Bond Order(s); Official Statement. A. The Designated Officers are
hereby authorized to proceed, without any further official authorization or direction whatsoever from
the Corporate Authorities, to sell and deliver Bonds as herein provided. The Designated Officers shall
be and are hereby authorized and directed to sell each Series of the Bonds to the Purchaser at not less
than the Purchase Price, provided, however, that the following conditions shall also be met:
(1) The Purchaser shall be the winning bidder at public competitive sale of the
respective Series of Bonds.
(2) The Financial Advisors shall provide advice (in the form of written certificate or
report) that the terms of the Bonds are fair and reasonable in light of current conditions in the
market for obligations such as the Bonds.
Nothing in this Section shall require the Designated Officers to sell the Bonds if in their judgment the
conditions in the bond markets shall have markedly deteriorated from the time of adoption hereof, but
the Designated Officers shall have the authority to sell the Bonds in any event so long as the limitations
set forth in this Ordinance shall have been met. Incidental to any sale of the Bonds, the Designated
Officers shall find and determine that no person responsible for sale of the Bonds and holding any office
of the City either by election or appointment, is in any manner financially interested, either directly, in
his or her own name, or indirectly, in the name of any other person, association, trust or corporation, in
the agreement with the Purchaser for the purchase of the Bonds.
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B. Upon the sale of the Bonds of any Series, the Designated Officers and any other officers of
the City as shall be appropriate shall be and are hereby authorized and directed to approve or execute,
or both, such documents of sale of the Bonds of such Series as may be necessary, including, without
limitation, a Bond Order, Official Statement, Bond Purchase Agreement, and closing documents; such
certifications, tax returns, and documentation as may be required by Bond Counsel, including,
specifically, a tax exemption certificate and agreement for the Bonds, to render their opinion(s) as to
the Tax-exempt status of the interest on the Tax-exempt Bonds. The Preliminary Official Statement
relating to the Bonds, such document to be in substantially the form now on file with the City Clerk and
available to the Mayor and Aldermen and to members of the interested public, is hereby in all respects
authorized and approved; and the proposed use by the Purchaser of an Official Statement (in
substantially the form of the Preliminary Official Statement but with appropriate variations to reflect
the final terms of the Bonds) is also hereby authorized and approved. The Designated Officers are (or
any of them is) hereby authorized to execute each Bond Purchase Agreement and the Official
Statement, their (his or her) execution to constitute full and complete approval of all necessary or
appropriate completions and revisions as shall appear therein. Upon the sale of a Series of the Bonds,
the Designated Officers so acting shall prepare the Bond Order for same, such document to be in
substantially the form as set forth as Exhibit A attached hereto, which shall include the pertinent details
of sale as provided herein, and which shall enumerate the levy of taxes to pay the Bonds, and such shall
in due course be entered into the records of the City and made available to the Corporate Authorities.
The authority to sell the Bonds pursuant to any Bond Order as herein provided shall expire on December
31, 2019.
Section 14. Continuing Disclosure Undertaking. The Mayor or any of the Designated Officers
of the City is hereby authorized, empowered, and directed to execute and deliver the Continuing
Disclosure Undertaking in substantially the same form as now before the City as Exhibit B to this
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Ordinance, or with such changes therein as the officer executing the Continuing Disclosure Undertaking
on behalf of the City shall approve, his or her execution thereof to constitute conclusive evidence of his
or her approval of such changes. When the Continuing Disclosure Undertaking is executed and
delivered on behalf of the City as herein provided, the Continuing Disclosure Undertaking will be binding
on the City and the officers, employees, and agents of the City, and the officers, employees, and agents
of the City are hereby authorized, empowered, and directed to do all such acts and things and to
execute all such documents as may be necessary to carry out and comply with the provisions of the
Continuing Disclosure Undertaking as executed. Notwithstanding any other provision of this Ordinance,
the sole remedies for failure to comply with the Continuing Disclosure Undertaking shall be the ability
of the beneficial owner of any Bond to seek mandamus or specific performance by court order, to cause
the City to comply with its obligations under the Continuing Disclosure Undertaking.
Section 15. Creation of Funds and Appropriations. A. There is hereby created the “Series
2019A Bonds Debt Service Account” (the “2019A Bond Fund”), which shall be the fund for the payment
of principal of and interest on all 2019A Bonds and the “Series 2019B Bonds Debt Service Account” (the
“2019B Bond Fund” and together with the 2019A Bond Fund, the “Bond Funds”), which shall be the fund
for the payment of principal of and interest on all 2019B Bonds. Accrued interest, if any, received upon
delivery of the Series 2019A Bonds and principal proceeds of the Series 2019A Bonds in an amount not
to exceed $500,000 shall be deposited into the Series 2019A Bond Fund and be applied to pay first
interest coming due on the Series 2019A Bonds. Accrued interest, if any, received upon delivery of the
Series 2019B Bonds and principal proceeds of the Series 2019B Bonds in an amount not to exceed
$500,000 shall be deposited into the Series 2019B Bond Fund and be applied to pay first interest coming
due on the Series 2019B Bonds.
B. The Ad Valorem Property Taxes for each respective Series of Bonds shall either be
deposited into the respective Bond Fund and used solely and only for paying the principal of and
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interest on the respective Series of Bonds or be used to reimburse a fund or account from which
advances to the respective Bond Fund may have been made to pay principal of or interest on the Bonds
prior to receipt of Ad Valorem Property Taxes. Interest income or investment profit earned in each
Bond Fund shall be retained in said Bond Fund for payment of the principal of or interest on the
respective Series of Bonds on the interest payment date next after such interest or profit is received or,
to the extent lawful and as determined by the Corporate Authorities, transferred to such other fund as
may be determined. The City hereby pledges, as equal and ratable security for the respective Series of
Bonds, all present and future proceeds of the Ad Valorem Property Taxes for the sole benefit of the
registered owners of the respective Series of Bonds, subject to the reserved right of the Corporate
Authorities to transfer certain interest income or investment profit earned in the Bond Funds to other
funds of the City, as described in the preceding sentence.
C. The amount necessary from the proceeds of each Series of Bonds shall be used to pay
costs of issuance of the respective Series of Bonds and shall be deposited into a separate fund, hereby
created, designated the “2019[Series Designation] Expense Fund.” Any disbursements from such funds
shall be made from time to time as necessary. Any excess in said fund established for the 2019A Bonds
shall be deposited into the Robert Crown Project Fund hereinafter created after six months from the
date of issuance of the 2019A Bonds. Any excess in said fund established for the 2019B Bonds shall be
deposited into the Capital Improvement Project Fund hereinabove created after six months from the
date of issuance of the 2019B Bonds.
D. The remaining proceeds of the 2019A Bonds shall be set aside in a separate fund, hereby
created, and designated as the “Series 2019A Robert Crown Project Fund” (the “Robert Crown Project
Fund”), and be used to pay costs of the Robert Crown Project, including costs of issuance of the Bonds
which for any reason are not paid from the 2019A Expense Fund.
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E. The remaining proceeds of the 2019B Bonds shall be set aside in a separate fund, hereby
created, and designated as the “Series 2019B Capital Improvement Project Fund” (the “Capital
Improvement Project Fund”), and be used to pay costs of the Capital Improvement Project, including
costs of issuance of the Bonds which for any reason are not paid from the 2019B Expense Fund.
F. Alternatively, the Treasurer of the City may allocate proceeds of the Bonds otherwise
designated for the respective Bond Fund, the respective Expense Fund, the Robert Crown Project Fund
or the Capital Improvement Project Fund to one or more related funds of the City already in existence;
provided, however, that this shall not relieve the City officers of the duty to account for the proceeds as
herein provided.
G. The Corporate Authorities reserve the right, as it becomes necessary from time to time, to
revise the Robert Crown Project and/or the Capital Improvement Project, to change priorities, to revise
cost allocations between projects and to substitute projects, in order to meet current needs of the City;
subject, however, to the various covenants set forth in this Ordinance and in related certificates given in
connection with delivery of the Bonds and also subject to the obtaining of the opinion of Bond Counsel
or of some other attorney or firm of attorneys whose opinions are generally acceptable to the
purchasers in the national marketplace of governmental Tax-exempt obligations (“Other Bond Counsel”)
that such changes or substitutions are proper under the Act and do not adversely affect the Tax-exempt
status of the Tax-exempt Bonds.
Section 16. Non-Arbitrage and Tax-Exemption. The City hereby covenants that it will not take
any action, omit to take any action or permit the taking or omission of any action within its control
(including, without limitation, making or permitting any use of the proceeds of the Tax-exempt Bonds) if
taking, permitting, or omitting to take such action would cause any of the Tax-exempt Bonds to be an
arbitrage bond or a private activity bond within the meaning of the Code, or would otherwise cause the
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interest on the Tax-exempt Bonds to be included in the gross income of the recipients thereof for
federal income tax purposes. The City acknowledges that, in the event of an examination by the
Internal Revenue Service of the exemption from federal income taxation for interest paid on the Tax-
exempt Bonds, under present rules, the City may be treated as a “taxpayer” in such examination and
agrees that it will respond in a commercially reasonable manner to any inquiries from the Internal
Revenue Service in connection with such an examination. In furtherance of the foregoing provisions,
but without limiting their generality, the City agrees: (a) through its officers, to make such further
specific covenants, representations as shall be truthful, and assurances as may be necessary or
advisable; (b) to comply with all representations, covenants, and assurances contained in certificates or
agreements as may be prepared by Bond Counsel; (c) to consult with such Bond Counsel and to comply
with such advice as may be given; (d) to file such forms, statements, and supporting documents as may
be required and in a timely manner; and (e) if deemed necessary or advisable by its officers, to employ
and pay fiscal agents, financial advisors, attorneys, and other persons to assist the City in such
compliance.
Section 17. Reimbursement. With respect to expenditures for the Robert Crown Project and
the Capital Improvement Project paid within the 60-day period ending on this date and with respect to
which no declaration of intent was previously made, the City hereby declares its intent to reimburse
such expenditures and hereby allocates proceeds of the 2019A Bonds and/or the 2019B Bonds, as
applicable, in the amount indicated in the Tax Exemption Certificate and Agreement to be delivered in
connection with the issuance of the Bonds to reimburse said expenditures.
Section 18. Municipal Bond Insurance. In the event the payment of principal of and interest
on a Series of the Bonds is insured pursuant to a municipal bond insurance policy (a “Municipal Bond
Insurance Policy”) issued by a bond insurer (a “Bond Insurer”), and as long as such Municipal Bond
Insurance Policy shall be in full force and effect, the City and the Bond Registrar agree to comply with
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such usual and reasonable provisions regarding presentment and payment of such Bonds, subrogation
of the rights of the Bondholders to the Bond Insurer when holding such Bonds, amendment hereof, or
other terms, as approved by any of the City officers on advice of counsel, his or her approval to
constitute full and complete acceptance by the City of such terms and provisions under authority of this
Section.
Section 19. Rights and Duties of Bond Registrar. If requested by the Bond Registrar, any
officer of the City is authorized to execute a mutually agreeable form of agreement between the City
and the Bond Registrar with respect to the obligations and duties of the Bond Registrar under this
Ordinance. In addition to the terms of such agreement and subject to modification thereby, the Bond
Registrar by acceptance of duties under this Ordinance agrees (a) to act as bond registrar, paying agent,
authenticating agent, and transfer agent as provided herein; (b) to maintain a list of Bondholders as set
forth herein and to furnish such list to the City upon request, but otherwise to keep such list
confidential to the extent permitted by law; (c) to cancel and/or destroy Bonds which have been paid at
maturity or submitted for exchange or transfer; (d) to furnish the City at least annually a certificate with
respect to Bonds cancelled and/or destroyed; and (e) to furnish the City at least annually an audit
confirmation of Bonds paid, Bonds outstanding, and payments made with respect to interest on the
Bonds. The City covenants with respect to the Bond Registrar, and the Bond Registrar further covenants
and agrees as follows:
(A) The City shall at all times retain a Bond Registrar with respect to the Bonds; it will
maintain at the designated office(s) of such Bond Registrar a place or places where Bonds may
be presented for payment, registration, transfer, or exchange; and it will require that the Bond
Registrar properly maintain the Bond Register and perform the other duties and obligations
imposed upon it by this Ordinance in a manner consistent with the standards, customs and
practices of the municipal securities industry.
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(B) The Bond Registrar shall signify its acceptance of the duties and obligations
imposed upon it by this Ordinance by executing the certificate of authentication on any Bond,
and by such execution the Bond Registrar shall be deemed to have certified to the City that it
has all requisite power to accept and has accepted such duties and obligations not only with
respect to the Bond so authenticated but with respect to all the Bonds. Any Bond Registrar
shall be the agent of the City and shall not be liable in connection with the performance of its
duties except for its own negligence or willful wrongdoing. Any Bond Registrar shall, however,
be responsible for any representation in its certificate of authentication on Bonds.
(C) The City may remove the Bond Registrar at any time. In case at any time the
Bond Registrar shall resign, shall be removed, shall become incapable of acting, or shall be
adjudicated a bankrupt or insolvent, or if a receiver, liquidator, or conservator of the Bond
Registrar or of the property thereof shall be appointed, or if any public officer shall take charge
or control of the Bond Registrar or of the property or affairs thereof, the City covenants and
agrees that it will thereupon appoint a successor Bond Registrar. The City shall give notice of
any such appointment made by it to each registered owner of any Bond within twenty days
after such appointment in any reasonable manner as the City shall select. Any Bond Registrar
appointed under the provisions of this Section shall be a bank, trust company, or national
banking association, and having capital and surplus and undivided profits in excess of
$50,000,000. The City Clerk of the City is hereby directed to file a certified copy of this
Ordinance with the Bond Registrar.
Section 20. Defeasance. Any Bond or Bonds (a) which are paid and cancelled; (b) which have
matured and for which sufficient sums been deposited with the Bond Registrar to pay all principal and
interest due thereon; or (c) (i) for which sufficient funds and Defeasance Obligations have been
deposited with the Bond Registrar or similar institution to pay, taking into account investment earnings
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on such obligations, all principal of and interest on such Bond or Bonds when due at maturity, pursuant
to an irrevocable escrow or trust agreement, (ii) accompanied by an opinion of Bond Counsel or Other
Bond Counsel as to compliance with the covenants with respect to such Bonds, and (iii) accompanied by
an express declaration of defeasance by the Corporate Authorities; shall cease to have any lien on or
right to receive or be paid from Bond Moneys or the Bond Fund hereunder and shall no longer have the
benefits of any covenant for the registered owners of outstanding Bonds as set forth herein as such
relates to lien and security of the outstanding Bonds. All covenants relative to the Tax-exempt status of
Tax-exempt Bonds; and payment, registration, transfer, and exchange; are expressly continued for all
affected Bonds whether outstanding Bonds or not. For purposes of this Section, “Defeasance
Obligations” means (a) noncallable, non-redeemable, direct and general full faith and credit obligations
of the United States Treasury (“Directs”), (b) certificates of participation or trust receipts in trusts
comprised wholly of Directs or (c) other noncallable, non-redeemable, obligations unconditionally
guaranteed as to timely payment to maturity by the United States Treasury.
Section 21. Record-Keeping Policy and Post-Issuance Compliance Matters. On the 8th day of
October, 2012, the Corporate Authorities adopted a record-keeping policy (the “Policy”) in order to
maintain sufficient records to demonstrate compliance with its covenants and expectations to ensure
the appropriate federal tax status for the debt obligations of the City, the interest on which is
excludable from “gross income” for federal income tax purposes or which enable the City or the holder
to receive federal tax benefits, including, but not limited to, qualified tax credit bonds and other
specified tax credit bonds. The Corporate Authorities and the City hereby reaffirm the Policy.
Section 22. Publication of Ordinance. A full, true, and complete copy of this Ordinance shall
be published within ten days after passage in pamphlet form by authority of the Corporate Authorities.
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Section 23. Severability. If any section, paragraph, clause, or provision of this Ordinance shall
be held invalid, the invalidity of such section, paragraph, clause, or provision shall not affect any of the
other provisions of this Ordinance.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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Section 24. Superseder and Effective Date. All ordinances, resolutions, and orders, or parts
thereof, in conflict with this Ordinance, are to the extent of such conflict hereby superseded; and this
Ordinance shall be in full force and effect immediately upon its passage, approval and publication.
ADOPTED: This 22nd day of April, 2019.
AYES: ___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
NAYS: ___________________________________________________________________
ABSENT: ___________________________________________________________________
WITNESS AND APPROVED: April 22, 2019
_________________________________________
Mayor, City of Evanston
Cook County, Illinois
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Published in pamphlet form by authority of the Corporate Authorities on April __, 2019.
ATTEST:
______________________________________
City Clerk, City of Evanston
Cook County, Illinois
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EXTRACT OF MINUTES of the regular public meeting of the City Council of
the City of Evanston, Cook County, Illinois, held at the City Hall, located
at 2100 Ridge Avenue, in said City, at 7:00 p.m., on Monday, the 22nd
day of April, 2019.
The Mayor called the meeting to order and directed the City Clerk to call the roll.
Upon the roll being called, the Mayor, Stephen H. Hagerty, being physically present at such
place and time, and the following Aldermen, being physically present at such place and time, answered
present: ____________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________ .
The following Aldermen were allowed by a majority of the Aldermen in accordance with and to
the extent allowed by rules adopted by the City Council to attend the meeting by video or audio
conference: _________________________________________________________________________ .
No Alderman was denied permission to attend the meeting by video or audio conference.
The following Aldermen were absent and did not participate in the meeting in any manner or to
any extent whatsoever: _______________________________________________________________ .
* * * * * * * * * * * *
There being a quorum present, various business of the City was conducted.
* * * * * * * * * * * *
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The City Council then discussed the proposed new Robert Crown Community Center, Ice
Complex and Library Center and a proposed capital improvement program for the City and considered
an ordinance providing for the issuance of one or more series of General Obligation Corporate Purpose
Bonds, Series 2019A, of the City and one or more series of General Obligation Corporate Purpose
Bonds, Series 2019B, of the City, authorizing the execution of one or more bond orders in connection
therewith and providing for the levy and collection of a direct annual tax for the payment of the
principal of and interest on said bonds.
Thereupon, Alderman _______________ presented an ordinance entitled:
AN ORDINANCE providing for the issuance of one or more series of not
to exceed $18,000,000 General Obligation Corporate Purpose Bonds,
Series 2019A, to finance the construction and equipment of a new
Robert Crown Community Center, Ice Complex and Library Center and
one or more series of not to exceed $18,000,000 General Obligation
Corporate Purpose Bonds, Series 2019B, for capital improvements, of
the City of Evanston, Cook County, Illinois, authorizing the execution of
one or more bond orders in connection therewith, providing for the
levy and collection of a direct annual tax for the payment of the
principal of and interest on said bonds, and authorizing and directing
the sale of said bonds at public competitive sale.
(the “Bond Ordinance”).
A discussion of the matter followed. During the discussion, Alderman __________ gave a public
recital of the nature of the matter, which included a reading of the title of the Bond Ordinance and
review of the section headings, and the following further information.
[Here insert further statements, if any]
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Alderman _______________ moved and Alderman _______________ seconded the motion
that the Bond Ordinance as presented be adopted.
The Mayor directed that the roll be called for a vote upon the motion to adopt the ordinance.
Upon the roll being called, the following Aldermen voted AYE: __________________________
___________________________________________________________________________________ .
and the following Aldermen voted NAY: ___________________________________________________
WHEREUPON, the Mayor declared the motion carried and the ordinance adopted, and
henceforth did approve and sign the same in open meeting, and did direct the City Clerk to record the
same in full in the records of the City of Evanston, Cook County, Illinois.
* * * * * * * * * * * *
Other business was duly transacted at said meeting.
* * * * * * * * * * * *
Upon motion duly made and carried, the meeting adjourned.
City Clerk
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STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
CERTIFICATION OF AGENDA, ADOPTION MINUTES AND ORDINANCE
I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the City
of Evanston, Cook County, Illinois (the “City”), and as such official I am the keeper of the official journal
of proceedings, books, records, minutes, and files of the City and of the City Council (the “Corporate
Authorities”) of the City.
I do further certify that the foregoing extract of minutes is a full, true, and complete transcript
of that portion of the minutes of the meeting (the “Meeting”) of the Corporate Authorities held on the
22nd day of April, 2019 insofar as the same relates to the adoption of an ordinance, numbered 27-O-19,
entitled:
AN ORDINANCE providing for the issuance of one or more series of not
to exceed $18,000,000 General Obligation Corporate Purpose Bonds,
Series 2019A, to finance the construction and equipment of a new
Robert Crown Community Center, Ice Complex and Library Center and
one or more series of not to exceed $18,000,000 General Obligation
Corporate Purpose Bonds, Series 2019B, for capital improvements, of
the City of Evanston, Cook County, Illinois, authorizing the execution of
one or more bond orders in connection therewith, providing for the
levy and collection of a direct annual tax for the payment of the
principal of and interest on said bonds, and authorizing and directing
the sale of said bonds at public competitive sale.
(the “Ordinance”) a true, correct, and complete copy of which Ordinance as adopted at the Meeting
appears in the foregoing transcript of the minutes of the Meeting.
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I do further certify that the deliberations of the Corporate Authorities on the adoption of the
Ordinance were taken openly; that the vote on the adoption of the Ordinance was taken openly; that
the Meeting was held at a specified time and place convenient to the public; that notice of the Meeting
was duly given to all newspapers, radio or television stations, and other news media requesting such
notice; that an agenda (the “Agenda”) for the Meeting was posted at the location where the Meeting
was held and at the principal office of the Corporate Authorities (both such locations being at City Hall)
at least 96 hours in advance of the Meeting and also not later than 5:00 p.m. on Thursday, April 18,
2019; that said Agenda contained a separate specific item relating to the consideration of the Ordinance
and that a true, correct, and complete copy of said Agenda as so posted is attached to this certificate;
that the Meeting was called and held in strict compliance with the provisions of the Open Meetings Act
of the State of Illinois, as amended; and the Illinois Municipal Code, as amended; and that the Corporate
Authorities have complied with all of the provisions of such Act and Code and with all of the procedural
rules of the Corporate Authorities in the adoption of the Ordinance.
IN WITNESS WHEREOF I hereunto affix my official signature and the seal of the City this 22nd day
of April, 2019.
_________________________________
City Clerk
[SEAL]
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STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
CERTIFICATE OF PUBLICATION IN PAMPHLET FORM
I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the City
of Evanston, Cook County, Illinois (the “City”), and as such official I am the keeper of the official journal
of proceedings, books, records, minutes, and files of the City and of the City Council (the “Corporate
Authorities”) of the City.
I do further certify that on the ____ day of April, 2019, there was published in pamphlet form,
by authority of the City Council, a true, correct, and complete copy of Ordinance Number 27-O-19 of
the City entitled:
AN ORDINANCE providing for the issuance of one or more series of not
to exceed $18,000,000 General Obligation Corporate Purpose Bonds,
Series 2019A, to finance the construction and equipment of a new
Robert Crown Community Center, Ice Complex and Library Center and
one or more series of not to exceed $18,000,000 General Obligation
Corporate Purpose Bonds, Series 2019B, for capital improvements, of
the City of Evanston, Cook County, Illinois, authorizing the execution of
one or more bond orders in connection therewith, providing for the
levy and collection of a direct annual tax for the payment of the
principal of and interest on said bonds, and authorizing and directing
the sale of said bonds at public competitive sale.
and providing for the issuance of said bonds, and that the ordinance as so published was on that date
readily available for public inspection and distribution, in sufficient number so as to meet the needs of
the general public, at my office as City Clerk located in the City.
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IN WITNESS WHEREOF I have affixed hereto my official signature and the seal of the City this ____
day of April, 2019.
_________________________________
City Clerk
[SEAL]
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STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
CERTIFICATE OF FILING
I do hereby certify that I am the duly qualified and acting County Clerk of The County of Cook,
Illinois, and as such officer I do hereby certify that on the ____ day of __________, 2019 there was filed
in my office a properly certified copy of Ordinance Number 27-O-19, duly adopted by the City Council of
the City of Evanston, Cook County, Illinois, on the ____ day of ______________, 2019 and entitled:
AN ORDINANCE providing for the issuance of one or more series of not
to exceed $18,000,000 General Obligation Corporate Purpose Bonds,
Series 2019A, to finance the construction and equipment of a new
Robert Crown Community Center, Ice Complex and Library Center and
one or more series of not to exceed $18,000,000 General Obligation
Corporate Purpose Bonds, Series 2019B, for capital improvements, of
the City of Evanston, Cook County, Illinois, authorizing the execution of
one or more bond orders in connection therewith, providing for the
levy and collection of a direct annual tax for the payment of the
principal of and interest on said bonds, and authorizing and directing
the sale of said bonds at public competitive sale.
and approved by the Mayor of said City, and that the same has been deposited in, and all as appears
from, the official files and records of my office.
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IN WITNESS WHEREOF I have hereunto affixed my official signature and the seal of The County of
Cook, Illinois, this ____ day of _______________, 2019.
__________________________________
County Clerk of The County of Cook,
Illinois
[SEAL]
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3a. bond order 4830-2986-6377 v5
2270718
STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
BOND ORDER
IN CONNECTION WITH THE ISSUANCE OF
$[2019A PAR AMOUNT] GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2019A
$[2019B PAR AMOUNT] GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2019B
To: City Council
City of Evanston, Cook County, Illinois
County Clerk of The County of Cook, Illinois
GREETINGS:
We are pleased to advise you as follows:
A. Sale. Please be advised that the City Council (the “Corporate Authorities”) of the City of
Evanston, Cook County Illinois (the “City”), has heretofore adopted on the 22nd day of April, 2019, a
bond ordinance entitled:
AN ORDINANCE providing for the issuance of one or more series of not to
exceed $18,000,000 General Obligation Corporate Purpose Bonds,
Series 2019A, to finance the construction and equipment of a new
Robert Crown Community Center, Ice Complex and Library Center and
one or more series of not to exceed $18,000,000 General Obligation
Corporate Purpose Bonds, Series 2019B, for capital improvements, of
the City of Evanston, Cook County, Illinois, authorizing the execution of
one or more bond orders in connection therewith, providing for the levy
and collection of a direct annual tax for the payment of the principal of
and interest on said bonds, and authorizing and directing the sale of
said bonds at public competitive sale.
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(the “2019 Bond Ordinance”), which authorizes the issuance of (i) one or more series of General
Obligation Corporate Purpose Bonds, Series 2019A, of the City (the “2019A Bonds”) for the purpose of
financing the construction and equipment of a new Robert Crown Community Center, Ice Complex and
Library Center and paying costs related to the issuance of the 2019A Bonds; and (ii) one or more series
of General Obligation Corporate Purpose Bonds, Series 2019B, of the City (the “2019B Bonds” and
together with the 2019A Bonds, the “Bonds”) for the purpose of providing for various capital
improvements at various locations throughout the City, including certain capital expenditures as
detailed for the year 2019 in the City’s Capital Improvement Plan, as adopted and amended from time
to time by the Corporate Authorities, and paying costs related to the issuance of the 2019B Bonds.
Terms used but not defined herein shall have the same meanings as terms defined in the 2019 Bond
Ordinance.
1. Responsive to authority contained in the 2019 Bond Ordinance, the undersigned
Designated Officers, have sold the 2019A Bonds in the aggregate principal amount of $[2019A Par
Amount] to the purchaser thereof, namely, ______________, ______________, ______________ (the
“Series 2019A Purchaser”), pursuant to an Official Notice of Sale and an official Bid Form between the
City and the Series 2019A Purchaser after a public competitive sale of the 2019A Bonds, held on the date
hereof (the “2019A Bond Purchase Agreement”), at a price of $_________________ (representing par,
[plus/minus] net original issue [premium/discount] in the amount of $_________________ and less a
purchaser’s discount of $_________________). The 2019A Bonds are Tax-exempt Bonds.
2. Responsive to authority contained in the 2019 Bond Ordinance, the undersigned
Designated Officers have sold the 2019B Bonds in the aggregate principal amount of $[2019B Par
Amount] to the purchaser thereof, namely, ____________, _____________, __________ (the “Series
2019B Purchaser” and together with the Series 2019A Purchaser, the “Purchasers”), pursuant to an
Official Notice of Sale and an official Bid Form between the City and the Series 2019A Purchaser after a
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public competitive sale of the 2019B Bonds, held on the date hereof (the “2019B Bond Purchase
Agreement” and together with the 2019A Bond Purchase Agreement, the “Bond Purchase Agreements”),
at a price of $_________________ (representing par, [plus/minus] net original issue [premium/discount]
in the amount of $_________________ and less a purchaser’s discount of $_________________).
3. The price to be paid to the City for each Series of the Bonds is not less than 99.0% of the
par amount of the respective Series of the Bonds.
B. FINDINGS
The following further conditions have also been met:
1. 2019A BONDS. (a) We have received the required certificates and reports of the Financial
Advisors supporting our statements herein. (b) The 2019A Bonds do not exceed the maximum
authorized amount of $__________________. (c) No interest rate on the 2019A Bonds exceeds
________% per annum. (d) The final maturity date of the 2019A Bonds does not extend past
December 1, 20___. (e) The sum of the principal of and interest on the 2019A Bonds due (or subject to
mandatory redemption) in any given annual period from December 2 to the following December 1 (a
“Bond Year”) does not exceed $_____________. (f) The terms of the 2019A Bonds are fair and
reasonable in light of current conditions in the market for tax-exempt obligations such as the 2019A
Bonds.
2. 2019B BONDS. (a) We have received the required certificates and reports of the Financial
Advisors supporting our statements herein. (b) The 2019B Bonds do not exceed the maximum
authorized amount of $_____________. (c) No interest rate on the 2019B Bonds exceeds ____% per
annum. (d) The final maturity date of the 2019B Bonds does not extend past
December 1, 20___. (e) The sum of the principal of and interest on the 2019B Bonds due (or subject to
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mandatory redemption) in any Bond Year does not exceed $____________. (f) The terms of the 2019B
Bonds are fair and reasonable in light of current conditions in the market for tax-exempt obligations
such as the 2019B Bonds.
C. NO CONFLICTS
No person responsible for the sale of any Series of the Bonds (being the Mayor, City Clerk, City
Manager, City Treasurer/Chief Financial Officer and Corporation Counsel) and holding any office of the
City, either by election or appointment, is in any manner financially interested, either directly, in his or
her own name, or indirectly, in the name of any other person, association, trust or corporation, in any of
the Bond Purchase Agreements with any of the Purchasers for the sale of the Bonds.
D. TERMS OF THE BONDS
The 2019A Bonds shall be designated “General Obligation Corporate Purpose Bonds,
Series 2019A.” Pursuant to the terms of the 2019A Bond Purchase Agreement, the 2019A Bonds shall
be issued in the amount of $[2019A Par Amount]; shall be dated as of the date of delivery thereof; and
shall have the further terms as is set forth in Exhibit I attached hereto and incorporated herein by
reference. The 2019B Bonds shall be designated “General Obligation Corporate Purpose Bonds,
Series 2019B.” Pursuant to the terms of the 2019B Bond Purchase Agreement, the 2019B Bonds shall be
issued in the amount of $[2019B Par Amount]; shall be dated as of the date of delivery thereof; and shall
have the further terms as is set forth in Exhibit I attached hereto and incorporated herein by reference.
The Bonds are being issued as Tax-Exempt Bonds.
E. TAXES
Section 11 of the 2019 Bond Ordinance provides for direct annual taxes sufficient to pay the
principal of and interest on each Series of the Bonds promptly when and as the same falls due at
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maturity or as subject to mandatory redemption. Please be further advised that the Bonds were sold on
terms resulting in a final schedule of taxes levied and to be extended as set forth in Exhibit II attached
hereto and incorporated herein by reference.
F. BOND INSURANCE
The Purchasers have not requested and no Bond Insurance has been procured as of the date
hereof for the payment of principal of and interest on the Bonds.
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G. DEPOSITS INTO FUNDS
At the time of execution of this Bond Order, the proceeds of the Bonds are expected to be used
substantially as follows:
2019A BONDS
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Derived as follows: ($)
(1) Par Amount [2019A Par Amount].00
(2) Reoffering Premium (+) _____________
(3) Purchaser’s Discount (-) (_____________)
(4) Purchase Price (=) _____________
(5) Total Received by City (=) _____________
Allocated or spent as follows: ($)
(a) Costs of Issuance to be paid directly or to 2019A Expense Fund _____________
(b) Deposit to Robert Crown Project Fund _____________
(c) Contingency (for costs of issuance, or, if not needed, to 2019A
Bond Fund) _____________
(d) Deposit to 2019A Bond Fund for capitalized interest through
_________, 20__
_____________
(e) Total (=) _____________
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2019B BONDS
(1) Par Amount [2019B Par Amount].00
(2) Reoffering Premium (+) _____________
(3) Purchaser’s Discount (-) (_____________)
(4) Purchase Price (=) _____________
(5) Total Received by City (=) _____________
Allocated or spent as follows: ($)
(a) Costs of Issuance to be paid directly or to 2019B Expense Fund _____________
(b) Deposit to Capital Improvement Project Fund _____________
(c) Contingency (for costs of issuance, or, if not needed, to 2019B
Bond Fund) _____________
(d) Deposit to 2019B Bond Fund for capitalized interest through
_________, 20__
_____________
(e) Total (=) _____________
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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H. BOND REGISTRAR
The Bond Registrar and Paying Agent for the Bonds is ____________________________.
I. RECORDS
Finally, please be advised that this Bond Order shall be entered into the records of the City and
made available to all members of the Corporate Authorities at a public meeting thereof held after the
date hereof.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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Respectfully submitted as of this _____ day of May, 2019.*
___________________________________________
Mayor
___________________________________________
City Clerk
___________________________________________
City Treasurer/Chief Financial Officer
___________________________________________
City Manager
ACKNOWLEDGMENT OF FILING
Filed in the office of the City Clerk of the City of Evanston, Cook County, Illinois, this ____ day of
__________, 2019.
* To be executed by not less than two of the four officers, one of whom must be elected.
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_________________________________________
City Clerk
City of Evanston
Cook County, Illinois
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EXHIBITS:
EXHIBIT DESCRIBES
I Terms of the Bonds
II Taxes to be levied for the Bonds
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EXHIBIT I
TERMS OF THE BONDS
THE 2019A BONDS
The 2019A Bonds are due serially on December 1 of the years and in the amounts and bear
interest at the rates percent per annum as follows:
YEAR AMOUNT ($) RATE (%)
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Each of the 2019A Bonds bears interest from the later of the dated date as stated above or from the
most recent interest payment date to which interest has been paid or duly provided for, until the
principal amount of such 2019A Bond, respectively, is paid or duly provided for, such interest (computed
upon the basis of a 360-day year of twelve 30-day months) being payable on June 1 and December 1 of
each year, commencing on ____________ 1, 20__.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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2019A BOND REDEMPTION
Mandatory Redemption. [The 2019A Bonds are not subject to mandatory redemption.][The
2019A Bonds due on December 1, 20__, are subject to mandatory redemption, in integral multiples of
$5,000 selected by lot by the Registrar, at a redemption price of par plus accrued interest to the
redemption date, on December 1 of the years and in the principal amounts as follows:
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YEAR PRINCIPAL AMOUNT
Optional Redemption. [The 2019A Bonds are not subject to optional redemption.][The 2019A
Bonds maturing on or after December 1, 20__, are subject to redemption at the option of the City, in
whole or in part, in any order of maturity and if in part, in principal amounts that are integral multiples
of $5,000 and as applicable to any mandatory redemption requirement as the City may determine, on
any date on or after December 1, 20__, at a price equal to par plus accrued interest to the date fixed for
redemption.]
THE 2019B BONDS
The 2019B Bonds are due serially on December 1 of the years and in the amounts and bear
interest at the rates percent per annum as follows:
YEAR AMOUNT ($) RATE (%)
Each of the 2019B Bonds bears interest from the later of the dated date as stated above or from the
most recent interest payment date to which interest has been paid or duly provided for, until the
principal amount of such 2019B Bond, respectively, is paid or duly provided for, such interest (computed
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upon the basis of a 360-day year of twelve 30-day months) being payable on June 1 and December 1 of
each year, commencing on __________ 1, 20__.
2019B BOND REDEMPTION
Mandatory Redemption. [The 2019B Bonds are not subject to mandatory redemption.][The
2019B Bonds due on December 1, 20__, are subject to mandatory redemption, in integral multiples of
$5,000 selected by lot by the Registrar, at a redemption price of par plus accrued interest to the
redemption date, on December 1 of the years and in the principal amounts as follows:
YEAR PRINCIPAL AMOUNT
Optional Redemption. [The 2019B Bonds are not subject to optional redemption.][The 2019B
Bonds maturing on or after December 1, 20__, are subject to redemption at the option of the City, in
whole or in part, in any order of maturity and if in part, in principal amounts that are integral multiples
of $5,000 and as applicable to any mandatory redemption requirement as the City may determine, on
any date on or after December 1, 20__, at a price equal to par plus accrued interest to the date fixed for
redemption.]
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EXHIBIT II
TAX LEVY FOR BONDS
THE 2019A BONDS
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YEAR A TAX SUFFICIENT TO PRODUCE THE DOLLAR ($) AMOUNT
2019 $ for interest and principal up to and
including December 1, 2020
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THE 2019B BONDS
YEAR A TAX SUFFICIENT TO PRODUCE THE DOLLAR ($) AMOUNT
2019 $ for interest and principal up to and
including December 1, 2020
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STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
NOTIFICATION OF BOND TERMS AND
DIRECTION FOR COLLECTION OF TAXES
$[2019A PAR AMOUNT] GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2019A
$[2019B PAR AMOUNT] GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2019B
TO: THE COUNTY CLERK OF THE COUNTY OF COOK, ILLINOIS: GREETINGS.
Please take note of the advice and terms on the attached Bond Order (the “Bond Order”), dated
as of the _____ day of May, 2019, for the aggregate principal amount of $[2019A Par Amount] General
Obligation Corporate Purpose Bonds, Series 2019A, and $[2019B Par Amount] General Obligation
Corporate Purpose Bonds, Series 2019B, of the City of Evanston, Cook County, Illinois (the “City”), which
Bond Order has been executed by at least two of the Mayor, City Clerk, City Treasurer/Chief Financial
Officer and City Manager (at least one of whom is an elected official) of the City. Terms used herein are
by reference to the Bond Order.
YOU ARE ACCORDINGLY ORDERED AND DIRECTED to collect taxes, levied in the bond ordinance
authorizing the issuance of the Bonds, as enumerated in the Bond Order.
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IN WITNESS WHEREOF we hereunto affix our official signatures as of this _____ day of May, 2019.
_________________________________________
Mayor
City of Evanston
Cook County, Illinois
_________________________________________
City Clerk
City of Evanston
Cook County, Illinois
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STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
FILING CERTIFICATE
$[2019A PAR AMOUNT] GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2019A
$[2019B PAR AMOUNT] GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2019B
I, the undersigned, do hereby certify that I am the duly elected, qualified and acting County
Clerk of The County of Cook, Illinois (the “County”), and as such officer I do further certify that on the
____ day of June, 2019, there was filed in my office as County Clerk a BOND ORDER IN CONNECTION WITH THE
ISSUANCE OF $[2019A Par Amount] GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2019A, AND
$[2019B Par Amount] GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2019B, of the City of
Evanston, Cook County, Illinois (the “City”), which Bond Order has been executed by by at least two of
the Mayor, City Clerk, City Treasurer/Chief Financial Officer and City Manager (at least one of whom is
an elected official) of the City, has been dated as of the _____ day of May, 2019, and is accompanied by
a NOTIFICATION OF BOND TERMS AND DIRECTION FOR COLLECTION OF TAXES, signed by the Mayor and City Clerk of
said City, each as attached hereto, and that said Bond Order and said Notification of Bond Terms and
Direction for Collection of Taxes have each been placed on file in and do appear in the records of my
office; and that, further, said taxes levied for the payment of said City’s General Obligation Corporate
Purpose Bonds, Series 2019A, and General Obligation Corporate Purpose Bonds, Series 2019B, will be
extended for collection as provided in said Bond Order.
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IN WITNESS WHEREOF I hereunto affix my official signature and the seal of The County of Cook,
Illinois, this ____ day of June, 2019.
_________________________________________
County Clerk of
The County of Cook, Illinois
[SEAL]
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STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
AVAILABILITY OF BOND ORDER
$[2019A PAR AMOUNT] GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2019A
$[2019B PAR AMOUNT] GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2019B
I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the City
of Evanston, Cook County, Illinois (the “City”), and as such official I am the keeper of the official books,
records, minutes and files of the City and of the City Council thereof (the “Corporate Authorities”).
I do further certify that I will make available to all members of the Corporate Authorities at the
next regular meeting of the Corporate Authorities, a Bond Order for $[2019A Par Amount] General
Obligation Corporate Purpose Bonds, Series 2019A, and $[2019B Par Amount] General Obligation
Corporate Purpose Bonds, Series 2019B, a true, correct and complete copy of which is attached hereto.
IN WITNESS WHEREOF I hereunto affix my official signature, this _____ day of May, 2019.
_________________________________________
City Clerk
City of Evanston,
Cook County, Illinois
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3b. continuing disclosure undertaking 4823-4200-0521 v2
2270064
CONTINUING DISCLOSURE UNDERTAKING
FOR THE PURPOSE OF PROVIDING
CONTINUING DISCLOSURE INFORMATION
UNDER SECTION (b)(5) OF RULE 15c2-12
This Continuing Disclosure Undertaking (this “Agreement”) is executed and delivered by
the City of Evanston, Cook County, Illinois (the “City”), in connection with the issuance of
$_________________ General Obligation Corporate Purpose Bonds, Series 2019A, and
$_________________ General Obligation Corporate Purpose Bonds, Series 2019B (together, the
“Bonds”). The Bonds are being issued pursuant to an ordinance adopted by the City Council of
the City on the 22nd day of April, 2019 (as supplemented by the Bond Order authorized therein
and executed in connection with the sale of the Bonds, the “Ordinance”).
In consideration of the issuance of the Bonds by the City and the purchase of such Bonds
by the beneficial owners thereof, the City covenants and agrees as follows:
1. PURPOSE OF THIS AGREEMENT. This Agreement is executed and delivered by the
City as of the date set forth below, for the benefit of the beneficial owners of the Bonds and in
order to assist the Participating Underwriters in complying with the requirements of the Rule (as
defined below). The City represents that it will be the only obligated person with respect to the
Bonds at the time the Bonds are delivered to the Participating Underwriters and that no other
person is expected to become so committed at any time after issuance of the Bonds.
2. DEFINITIONS. The terms set forth below shall have the following meanings in this
Agreement, unless the context clearly otherwise requires.
Annual Financial Information is defined in the Official Statement.
Annual Financial Information Disclosure means the dissemination of disclosure
concerning Annual Financial Information and the dissemination of the Audited Financial
Statements as set forth in Section 4.
Audited Financial Statements means the audited financial statements of the City prepared
pursuant to the principles and as described in Exhibit I.
Commission means the Securities and Exchange Commission.
Dissemination Agent means any agent designated as such in writing by the City and
which has filed with the City a written acceptance of such designation, and such agent’s
successors and assigns.
EMMA means the MSRB through its Electronic Municipal Market Access system for
municipal securities disclosure or through any other electronic format or system prescribed by
the MSRB for purposes of the Rule.
Exchange Act means the Securities Exchange Act of 1934, as amended.
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Financial Obligation means a (a) debt obligation; (b) derivative instrument entered into
in connection with, or pledged as security or a source of payment for, an existing or planned debt
obligation; or (c) guarantee of a debt obligation or any such derivative instrument; provided that
“financial obligation” shall not include municipal securities as to which a final official statement
(as defined in the Rule) has been provided to the MSRB consistent with the Rule.
MSRB means the Municipal Securities Rulemaking Board.
Official Statement means the Final Official Statement, dated ______________, 2019, and
relating to the Bonds.
Participating Underwriter means each broker, dealer or municipal securities dealer
acting as an underwriter in the primary offering of the Bonds.
Reportable Event means the occurrence of any of the Events with respect to the Bonds set
forth in Exhibit II.
Reportable Events Disclosure means dissemination of a notice of a Reportable Event as
set forth in Section 5.
Rule means Rule 15c2-12 adopted by the Commission under the Exchange Act, as the
same may be amended from time to time.
State means the State of Illinois.
Undertaking means the obligations of the City pursuant to Sections 4 and 5.
3. CUSIP NUMBERS. The CUSIP Numbers of the Bonds are set forth in Exhibit III.
The City will include the CUSIP Numbers in all disclosure materials described in Sections 4 and
5 of this Agreement.
4. ANNUAL FINANCIAL INFORMATION DISCLOSURE. Subject to Section 8 of this
Agreement, the City hereby covenants that it will disseminate its Annual Financial Information
and its Audited Financial Statements (in the form and by the dates set forth in Exhibit I) to
EMMA in such manner and format and accompanied by identifying information as is prescribed
by the MSRB or the Commission at the time of delivery of such information and by such time so
that such entities receive the information by the dates specified. MSRB Rule G-32 requires all
EMMA filings to be in word-searchable PDF format. This requirement extends to all documents
required to be filed with EMMA, including financial statements and other externally prepared
reports.
If any part of the Annual Financial Information can no longer be generated because the
operations to which it is related have been materially changed or discontinued, the City will
disseminate a statement to such effect as part of its Annual Financial Information for the year in
which such event first occurs.
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If any amendment or waiver is made to this Agreement, the Annual Financial Information
for the year in which such amendment or waiver is made (or in any notice or supplement
provided to EMMA) shall contain a narrative description of the reasons for such amendment or
waiver and its impact on the type of information being provided.
5. REPORTABLE EVENTS DISCLOSURE. Subject to Section 8 of this Agreement, the City
hereby covenants that it will disseminate in a timely manner (not in excess of ten business days
after the occurrence of the Reportable Event) Reportable Events Disclosure to EMMA in such
manner and format and accompanied by identifying information as is prescribed by the MSRB or
the Commission at the time of delivery of such information. MSRB Rule G-32 requires all
EMMA filings to be in word-searchable PDF format. This requirement extends to all documents
required to be filed with EMMA, including financial statements and other externally prepared
reports. Notwithstanding the foregoing, notice of optional or unscheduled redemption of any
Bonds or defeasance of any Bonds need not be given under this Agreement any earlier than the
notice (if any) of such redemption or defeasance is given to the Bondholders pursuant to the
Ordinance.
6. CONSEQUENCES OF FAILURE OF THE CITY TO PROVIDE INFORMATION. The City shall
give notice in a timely manner to EMMA of any failure to provide Annual Financial Information
Disclosure when the same is due hereunder.
In the event of a failure of the City to comply with any provision of this Agreement, the
beneficial owner of any Bond may seek mandamus or specific performance by court order, to
cause the City to comply with its obligations under this Agreement. A default under this
Agreement shall not be deemed a default under the Ordinance, and the sole remedy under this
Agreement in the event of any failure of the City to comply with this Agreement shall be an
action to compel performance.
7. AMENDMENTS; WAIVER. Notwithstanding any other provision of this Agreement,
the City by ordinance or resolution authorizing such amendment or waiver, may amend this
Agreement, and any provision of this Agreement may be waived, if:
(a) (i) The amendment or waiver is made in connection with a change in
circumstances that arises from a change in legal requirements, including without
limitation, pursuant to a “no-action” letter issued by the Commission, a change in law, or
a change in the identity, nature, or status of the City, or type of business conducted; or
(ii) This Agreement, as amended, or the provision, as waived, would
have complied with the requirements of the Rule at the time of the primary
offering, after taking into account any amendments or interpretations of the Rule,
as well as any change in circumstances; and
(b) The amendment or waiver does not materially impair the interests of the
beneficial owners of the Bonds, as determined by parties unaffiliated with the City (such
as Bond Counsel).
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In the event that the Commission or the MSRB or other regulatory authority shall
approve or require Annual Financial Information Disclosure or Reportable Events Disclosure to
be made to a central post office, governmental agency or similar entity other than EMMA or in
lieu of EMMA, the City shall, if required, make such dissemination to such central post office,
governmental agency or similar entity without the necessity of amending this Agreement.
8. TERMINATION OF UNDERTAKING. The Undertaking of the City shall be terminated
hereunder if the City shall no longer have any legal liability for any obligation on or relating to
repayment of the Bonds under the Ordinance. The City shall give notice to EMMA in a timely
manner if this Section is applicable.
9. DISSEMINATION AGENT. The City may, from time to time, appoint or engage a
Dissemination Agent to assist it in carrying out its obligations under this Agreement, and may
discharge any such Dissemination Agent, with or without appointing a successor Dissemination
Agent.
10. ADDITIONAL INFORMATION. Nothing in this Agreement shall be deemed to prevent
the City from disseminating any other information, using the means of dissemination set forth in
this Agreement or any other means of communication, or including any other information in any
Annual Financial Information Disclosure or notice of occurrence of a Reportable Event, in
addition to that which is required by this Agreement. If the City chooses to include any
information from any document or notice of occurrence of a Reportable Event in addition to that
which is specifically required by this Agreement, the City shall have no obligation under this
Agreement to update such information or include it in any future disclosure or notice of
occurrence of a Reportable Event.
11. BENEFICIARIES. This Agreement has been executed in order to assist the
Participating Underwriters in complying with the Rule; however, this Agreement shall inure
solely to the benefit of the City, the Dissemination Agent, if any, and the beneficial owners of the
Bonds, and shall create no rights in any other person or entity.
12. RECORDKEEPING. The City shall maintain records of all Annual Financial
Information Disclosure and Reportable Events Disclosure, including the content of such
disclosure, the names of the entities with whom such disclosure was filed and the date of filing
such disclosure.
13. ASSIGNMENT. The City shall not transfer its obligations under the Ordinance unless
the transferee agrees to assume all obligations of the City under this Agreement or to execute an
Undertaking under the Rule.
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14. GOVERNING LAW. This Agreement shall be governed by the laws of the State.
CITY OF EVANSTON, COOK COUNTY, ILLINOIS
By ____________________________________
Mayor
Date: ________________, 2019
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EXHIBIT I
EXHIBIT I
ANNUAL FINANCIAL INFORMATION AND TIMING AND AUDITED
FINANCIAL STATEMENTS
All or a portion of the Annual Financial Information and the Audited Financial
Statements as set forth below may be included by reference to other documents which have been
submitted to EMMA or filed with the Commission. If the information included by reference is
contained in a Final Official Statement, the Final Official Statement must be available on
EMMA; the Final Official Statement need not be available from the Commission. The City shall
clearly identify each such item of information included by reference.
Annual Financial Information exclusive of Audited Financial Statements will be
submitted to EMMA by 270 days after the last day of the City’s fiscal year (currently December
31), beginning with the fiscal year ending December 31, 2018. Audited Financial Statements as
described below should be filed at the same time as the Annual Financial Information. If
Audited Financial Statements are not available when the Annual Financial Information is filed,
Audited Financial Statements will be submitted to EMMA within 30 days after availability to the
City.
Audited Financial Statements will be prepared in accordance with accounting principles
generally accepted in the United States of America.
If any change is made to the Annual Financial Information as permitted by Section 4 of
the Agreement, the City will disseminate a notice of such change as required by Section 4.
410 of 611
EXHIBIT II
EXHIBIT II
EVENTS WITH RESPECT TO THE BONDS
FOR WHICH REPORTABLE EVENTS DISCLOSURE IS REQUIRED
1. Principal and interest payment delinquencies
2. Non-payment related defaults, if material
3. Unscheduled draws on debt service reserves reflecting financial difficulties
4. Unscheduled draws on credit enhancements reflecting financial difficulties
5. Substitution of credit or liquidity providers, or their failure to perform
6. Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final
determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other
material notices or determinations with respect to the tax status of the security, or other
material events affecting the tax status of the security
7. Modifications to the rights of security holders, if material
8. Bond calls, if material, and tender offers
9. Defeasances
10. Release, substitution or sale of property securing repayment of the securities, if material
11. Rating changes
12. Bankruptcy, insolvency, receivership or similar event of the City∗
13. The consummation of a merger, consolidation, or acquisition involving the City or the
sale of all or substantially all of the assets of the City, other than in the ordinary course of
business, the entry into a definitive agreement to undertake such an action or the
termination of a definitive agreement relating to any such actions, other than pursuant to
its terms, if material
14. Appointment of a successor or additional trustee or the change of name of a trustee, if
material
15. (a) Incurrence of a Financial Obligation of the City, if material, or (b) an agreement to
covenants, events of default, remedies, priority rights, or other similar terms of a
Financial Obligation of the City, any of which affect security holders, if material.
16. Default, event of acceleration, termination event, modification of terms, or other similar
events under the terms of a Financial Obligation of the City, any of which reflect
financial difficulties.
∗ This event is considered to occur when any of the following occur: the appointment of a receiver, fiscal
agent or similar officer for the City in a proceeding under the U.S. Bankruptcy Code or in any other
proceeding under state or federal law in which a court or governmental authority has assumed jurisdiction
over substantially all of the assets or business of the City, or if such jurisdiction has been assumed by
leaving the existing governing body and officials or officers in possession but subject to the supervision
and orders of a court or governmental authority, or the entry of an order confirming a plan of
reorganization, arrangement or liquidation by a court or governmental authority having supervision or
jurisdiction over substantially all of the assets or business of the City.
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EXHIBIT III
EXHIBIT III
CUSIP NUMBERS
SERIES 2019A
YEAR OF
MATURITY
CUSIP
NUMBER
(299228)
SERIES 2019B
YEAR OF
MATURITY
CUSIP
NUMBER
(299228)
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C\1311280.4
PRELIMINARY OFFICIAL STATEMENT DATED APRIL __, 2019
Sale Date and Time:
May 16, 2019
[10:15 A.M.] Central Time
NEW ISSUES
BOOK ENTRY ONLY
Ratings: Moody’s: “__”
Fitch: “__”
(See “BOND RATINGS” herein)
Subject to compliance by the City and certain 501(c)(3) organizations with certain covenants, in the opinion of Chapman and
Cutler LLP, Chicago, Illinois, Bond Counsel (“Bond Counsel”), under present law, interest on the Series A Bonds is excludable
from gross income of the owners thereof for federal income tax purposes and is not included as an item of tax preference in
computing the alternative minimum tax for individuals. Subject to compliance by the City with certain covenants, in the opinion
of Bond Counsel, under present law, interest on the Series B Bonds is excludable from gross income of the owners thereof for
federal income tax purposes and is not included as an item of tax preference in computing the federal alternative minimum tax
for individuals. Interest on the Bonds is not exempt from present State of Illinois income taxes. See “TAX EXEMPTION” herein
for a more complete discussion.
CITY OF EVANSTON
COOK COUNTY, ILLINOIS
$13,285,000 * GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2019A
$13,280,000* GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2019B
Dated: Date of Delivery Due: December 1, as shown on inside cover
The $13,285,000* General Obligation Corporate Purpose Bonds, Series 2019A (the “Series A Bonds”) and the $13,280,000*
General Obligation Corporate Purpose Bonds, Series 2019B (the “Series B Bonds” and together with the Series A Bonds, the
“Bonds”) of the City of Evanston, Cook County, Illinois (the “City”), will bear interest from their dated date at the rates per
annum as shown on the inside cover pages. Interest on the Bonds (computed on the basis of a 360-day year consisting of twelve
30 day months) will be payable semi-annually on each June 1 and December 1, commencing December 1, 2019. The Bonds will
be issued in integral multiples of $5,000. The Bonds are subject to redemption prior to their maturity as more fully described in
this Official Statement. See “THE BONDS – Optional Redemption” and “– Mandatory Sinking Fund Redemption” herein.
The Bonds will be issued in book-entry form, as registered in the name of Cede & Co., as registered owner and nominee of The
Depository Trust Company, New York, New York (“DTC”). Payments of principal and interest on the Bonds will be made by
Zions Bancorporation, National Association, Chicago, Illinois, as paying agent and bond registrar (the “Bond Registrar”) to
Cede & Co., which will, in turn, remit such payments to the DTC participants for subsequent disbursements to the Beneficial
Owners (as defined in this Official Statement) of the Bonds. Purchases of the Bonds will be made in book-entry-only form and
individual purchasers will not receive physical delivery of bond certificates.
In the opinion of Bond Counsel, the Bonds are valid and legally binding upon the City and are payable from any funds of the
City legally available for such purpose, and all taxable property in the City is subject to the levy of taxes to pay the same without
limitation as to rate or amount, except that the rights of the owners of the Bonds and the enforceability of the Bonds may be
limited by bankruptcy, insolvency, moratorium, reorganization, and other similar laws affecting creditors’ rights and by
equitable principles, whether considered at law or in equity, including the exercise of judicial discretion.
Financial Advisors: PFM Financial Advisors LLC and Independent Public Advisors, LLC.
Not Bank Qualified: The Bonds are not “qualified tax-exempt obligations.”
Delivery: Delivery of the Bonds is expected on June 10, 2019.
The date of this Official Statement is May __, 2019.
(THIS COVER PAGE CONTAINS CERTAIN INFORMATION FOR QUICK REFERENCE ONLY. IT IS NOT A SUMMARY OF
THIS ISSUE. INVESTORS MUST READ THE ENTIRE OFFICIAL STATEMENT TO OBTAIN INFORMATION ESSENTIAL TO
THE MAKING OF AN INFORMED INVESTMENT DECISION.)
*Preliminary, subject to change. This Preliminary Official Statement and the information contained herein are subject to completion and amendment. Under no circumstances shall this Preliminary Official Statement constitute an offer to sell or the solicitation of an offer to buy, nor shall there be any sale of these securities in any jurisdiction in which such offer, solicitation, or sale would be unlawful prior to registration or qualification under the securities laws of any such jurisdiction. Within seven (7) business days following the sale of the Bonds herein described, the City will make available its final Official Statement, dated as of the date of such sale, with respect to the Bonds. 413 of 611
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C\1311280.4
Maturity and Pricing Schedule, and CUSIP Numbers
City of Evanston, Cook County, Illinois
$13,285,000 * General Obligation Corporate Purpose Bonds, Series 2019A
Year Year
(Dec. 1) Amount* Rate* Yield* CUSIP** (Dec. 1) Amount* Rate* Yield* CUSIP **
2022 $345,000 % % 2033 $590,000 % %
2023 365,000 % % 2034 620,000 % %
2024 380,000 % % 2035 650,000 % %
2025 400,000 % % 2036 685,000 % %
2026 420,000 % % 2037 715,000 % %
2027 440,000 % % 2038 755,000 % %
2028 465,000 % % 2039 790,000 % %
2029 485,000 % % 2040 830,000 % %
2030 510,000 % % 2041 870,000 % %
2031 535,000 % % 2042 915,000 % %
2032 560,000 % % 2043 960,000 % %
$13,280,000* General Obligation Corporate Purpose Bonds, Series 2019B
Year Year
(Dec. 1) Amount* Rate* Yield* CUSIP** (Dec. 1) Amount* Rate* Yield* CUSIP**
2020 $400,000 % % 2030 $ 655,000 % %
2021 420,000 % % 2031 685,000 % %
2022 445,000 % % 2032 720,000 % %
2023 465,000 % % 2033 755,000 % %
2024 490,000 % % 2034 795,000 % %
2025 515,000 % % 2035 835,000 % %
2026 540,000 % % 2036 875,000 % %
2027 565,000 % % 2037 920,000 % %
2028 595,000 % % 2038 965,000 % %
2029 625,000 % % 2039 1,015,000 % %
*Final amounts, interest rates, and reoffering yields will be set forth in the final Official Statement described herein.
**CUSIP data herein is provided by the CUSIP Global Services, managed on behalf of the American Bankers Association by
S&P Capital IQ, a part of McGraw-Hill Companies Financial. No representations are made as to the correctness of the CUSIP
numbers. These CUSIP numbers may also be subject to change after the issuance of the Bonds.
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C\1311280.4
This Official Statement (the “Official Statement”) should be considered in its entirety and no one factor should be considered more or less important
than any other by reason of its position in this Official Statement. Where statutes, reports, or other documents are referred to herein, reference should
be made to such statutes, reports, or other documents for more complete information regarding the rights and obligations of parties thereto, facts and
opinions contained therein and the subject matter thereof.
No dealer, broker, salesman, or other person has been authorized by the City or the Underwriters (as hereinafter defined) to give any information or to
make any representations, other than those contained in this Official Statement, and, if given or made, such other information or representations must
not be relied upon as having been authorized by either the foregoing or by the City. This Official Statement does not constitute an offer to sell or the
solicitation of an offer to buy nor shall there be any sale of the Bonds by any person in any jurisdiction in which it is unlawful for such person to
make such offer, solicitation, or sale. The information set forth herein has been obtained from the City and by DTC and other sources that are
believed to be reliable, but such information is not guaranteed as to accuracy or completeness and is not to be construed as a representation by the
Underwriters. The information and expressions of opinion herein are subject to change without notice and neither the delivery of this Official
Statement nor any sale made hereunder shall, under any circumstances, create any implication that there has been no change in the affairs of the City
since the date as of which information is given in this Official Statement.
Any statements made in this Official Statement, including the Appendices, involving matters of opinion or estimates, whether or not so expressly
stated are set forth as such and not as representations of fact, and no representation is made that any of such estimates will be realized. This Official
Statement contains certain forward-looking statements and information that are based on the City’s beliefs as well as assumptions made by and
information currently available to the City. Such statements are subject to certain risks, uncertainties, and assumptions. Should one or more of these
risks or uncertainties materialize, or should underlying assumptions prove incorrect, actual results may vary materially from those anticipated,
estimated, or expected.
This Preliminary Official Statement is in a form deemed final by the City for the purposes of paragraph (b)(1) of Rule 15c2-12 (the “Rule”) under the
Securities Exchange Act of 1934, as amended (except for certain information permitted to be omitted under paragraph (b)(1) of the Rule).
THE BONDS HAVE NOT BEEN REGISTERED UNDER THE SECURITIES ACT OF 1933 NOR HAS THE BOND ORDINANCE BEEN
QUALIFIED UNDER THE TRUST INDENTURE ACT OF 1939 IN RELIANCE UPON EXEMPTIONS CONTAINED IN SUCH ACTS. THE
REGISTRATION OR QUALIFICATION OF THE BONDS IN ACCORDANCE WITH THE APPLICABLE PROVISIONS OF SECURITIES
LAWS OF THE STATES IN WHICH THE BONDS HAVE BEEN REGISTERED OR QUALIFIED AND THE EXEMPTION FROM
REGISTRATION OR QUALIFICATION IN OTHER STATES CANNOT BE REGARDED AS A RECOMMENDATION THEREOF. NEITHER
THESE STATES NOR ANY OF THEIR AGENCIES HAVE MADE RECOMMENDATION THEREOF. NEITHER THESE STATES NOR ANY
OF THEIR AGENCIES HAVE PASSED UPON THE MERITS OF THE BONDS OR THE ACCURACY OR COMPLETENESS OF THIS
OFFICIAL STATEMENT. ANY REPRESENTATION TO THE CONTRARY MAY BE A CRIMINAL OFFENSE.
CERTAIN PERSONS PARTICIPATING IN THIS OFFERING MAY ENGAGE IN TRANSACTIONS THAT MAINTAIN OR OTHERWISE
AFFECT THE PRICE OF THE BONDS. SPECIFICALLY, THE UNDERWRITERS MAY OVERALLOT IN CONNECTION WITH THE
OFFERING, AND MAY BID FOR, AND PURCHASE, THE BONDS IN THE OPEN MARKET. THE PRICES AND OTHER TERMS
RESPECTING THE OFFERING AND SALE OF THE BONDS MAY BE CHANGED FROM TIME TO TIME BY THE UNDERWRITERS
AFTER THE BONDS ARE RELEASED FOR SALE, AND THE BONDS MAY BE OFFERED AND SOLD AT PRICES OTHER THAN THE
INITIAL OFFERING PRICES, INCLUDING SALES TO DEALERS WHO MAY SELL THE BONDS INTO INVESTMENT ACCOUNTS.
PRICES OF THE BONDS AS TRADED IN THE SECONDARY MARKET ARE SUBJECT TO ADJUSTMENT UPWARD AND DOWNWARD
IN RESPONSE TO CHANGES IN THE CREDIT MARKETS AND OTHER PREVAILING CIRCUMSTANCES. NO GUARANTEE EXISTS AS
TO THE FUTURE MARKET VALUE OF THE BONDS. SUCH MARKET VALUE COULD BE SUBSTANTIALLY DIFFERENT FROM THE
ORIGINAL PURCHASE PRICE.
THE BONDS HAVE RISK CHARACTERISTICS WHICH REQUIRE CAREFUL ANALYSIS AND CONSIDERATION BEFORE A DECISION
TO PURCHASE IS MADE. THE BONDS SHOULD BE PURCHASED BY INVESTORS WHO HAVE ADEQUATE EXPERIENCE TO
EVALUATE THE MERITS AND RISKS OF THE BONDS. PROSPECTIVE INVESTORS ARE NOT TO CONSTRUE THE CONTENTS OF
THIS OFFICIAL STATEMENT OR ANY PRIOR OR SUBSEQUENT COMMUNICATION FROM THE UNDERWRITERS, THEIR
AFFILIATES, OFFICERS, AND EMPLOYEES OR ANY PROFESSIONAL ASSOCIATED WITH THIS OFFERING AS INVESTMENT OR
LEGAL ADVICE. EACH PROSPECTIVE INVESTOR SHOULD CONSULT ITS OWN COUNSEL, ACCOUNTANT, AND OTHER ADVISORS
AS TO FINANCIAL, LEGAL, AND RELATED MATTERS CONCERNING THE INVESTMENT DESCRIBED HEREIN.
Pursuant to continuing disclosure requirements promulgated by the Securities and Exchange Commission in the Rule, the City will enter into a
Continuing Disclosure Undertaking. For a description of the Continuing Disclosure Undertaking, see “CONTINUING DISCLOSURE” and “THE
UNDERTAKING” herein and APPENDIX C.
References herein to laws, rules, regulations, ordinances, resolutions, agreements, reports, and other documents do not purport to be comprehensive or
definitive. All references to such documents are qualified to their entirety by reference to the particular document, the full text of which may contain
qualifications of and exceptions to statements made herein. Where full texts have not been included as appendices to this Official Statement they will
be furnished on request.
References to website addresses presented herein are for informational purposes only and may be in the form of a hyperlink solely for the reader’s
convenience. Unless specified otherwise, such websites and the information or links contained therein are not incorporated into, and are not part of,
this Official Statement for purposes of, and as that term is defined in, the Rule.
Investors must read the entire Official Statement to obtain information essential to the making of an informed investment decision.
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CITY OF EVANSTON
2100 Ridge Avenue
Evanston, Illinois 60201
(847) 328-2100
MAYOR
Stephen H. Hagerty
CITY COUNCIL
1st Ward Judy Fiske
2nd Ward Peter Braithwaite
3rd Ward Melissa A. Wynne
4th Ward Donald N. Wilson
5th Ward Robin Rue Simmons
6th Ward Thomas M. Suffredin
7th Ward Eleanor Revelle
8th Ward Ann Rainey
9th Ward Cicely L. Fleming
CITY CLERK
Devon Reid
CITY ADMINISTRATION
City Manager Wally Bobkiewicz
Chief Financial Officer/Treasurer Hitesh Desai
Assistant City Manager Erika Storlie
Corporation Counsel Michelle L. Masoncup
PROFESSIONAL SERVICES
Bond Counsel
Chapman and Cutler LLP
Chicago, Illinois
Financial Advisors
PFM Financial Advisors LLC
Independent Public Advisors, LLC
Disclosure Counsel
Ice Miller LLP
Chicago, Illinois
Auditor
Sikich LLP
Naperville, Illinois
Bond Registrar and Paying Agent
Zions Bancorporation, National Association
Chicago, Illinois
416 of 611
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TABLE OF CONTENTS
INTRODUCTION..........................................................................................................................1
PURPOSE OF THE BONDS ........................................................................................................1
SOURCES AND USES OF FUNDS .............................................................................................1
SECURITY FOR THE BONDS ...................................................................................................2
THE BONDS ..................................................................................................................................2
General .....................................................................................................................................2
Optional Redemption ...............................................................................................................2
[Mandatory Sinking Fund Redemption] ...................................................................................3
Redemption Procedures ............................................................................................................3
Defeasance ................................................................................................................................4
Book-Entry-Only System .........................................................................................................4
CERTAIN RISK FACTORS ........................................................................................................6
Local Economy .........................................................................................................................6
Finances of the State of Illinois ................................................................................................6
Cybersecurity ............................................................................................................................6
Loss or Change of Bond Rating ...............................................................................................7
Secondary Market for the Bonds ..............................................................................................7
Continuing Disclosure ..............................................................................................................7
Suitability of Investment ..........................................................................................................7
Future Changes in Laws ...........................................................................................................7
Factors Relating to Tax-Exemption .........................................................................................7
Bankruptcy ...............................................................................................................................8
THE PROJECTS ...........................................................................................................................8
THE CITY ......................................................................................................................................9
General .....................................................................................................................................9
Northwestern University ..........................................................................................................9
Government ..............................................................................................................................9
Administration ..........................................................................................................................9
Development Activity and City Layout .................................................................................10
Labor Relations ......................................................................................................................10
Economic and Demographic Data ..........................................................................................10
Education and Employment ...................................................................................................11
Population ...............................................................................................................................12
Building Permits .....................................................................................................................12
Transportation ........................................................................................................................12
Employment ...........................................................................................................................13
Industry ...................................................................................................................................13
Unemployment .......................................................................................................................13
FINANCES ...................................................................................................................................13
Budget Process, Accounting, and Financial Control Procedures ...........................................13
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Financial Statements and Independent Audits .......................................................................14
Cash Management ..................................................................................................................14
Revenues ................................................................................................................................14
Sales Taxes .............................................................................................................................15
Personal Property Replacement Taxes ...................................................................................15
Utility Taxes ...........................................................................................................................15
Overview of Budget for Fiscal Years 2017, 2018, and 2019 .................................................16
Summary of Financial Information ........................................................................................16
Insurance Coverage ................................................................................................................17
GENERAL OBLIGATION BONDED INDEBTEDNESS ......................................................18
Outstanding General Obligation Debt ....................................................................................18
Overlapping General Obligation Bonded Debt ......................................................................21
Debt Ratios .............................................................................................................................21
General Obligation Debt Trends ............................................................................................22
[Future Financings] ................................................................................................................22
REAL PROPERTY TAXATION ...............................................................................................22
Tax Increment Financing ........................................................................................................23
Special Service Areas .............................................................................................................23
City Property Taxes ................................................................................................................24
Real Property Assessment, Tax Levy, and Collection Procedures ........................................25
PENSION AND RETIREMENT OBLIGATIONS ..................................................................29
Illinois Municipal Retirement Fund .......................................................................................29
Police and Firefighters’ Pension Plans ...................................................................................31
OTHER POSTEMPLOYMENT BENEFITS ...........................................................................35
TAX EXEMPTION .....................................................................................................................36
CONTINUING DISCLOSURE ..................................................................................................37
THE UNDERTAKING ................................................................................................................38
Annual Financial Information Disclosure ..............................................................................38
Reportable Events Disclosure ................................................................................................38
Consequences of Failure of the City to Provide Information .................................................39
Amendment; Waiver ..............................................................................................................39
Termination of Undertaking ...................................................................................................40
Additional Information ...........................................................................................................40
Dissemination of Information; Dissemination Agent ............................................................40
BOND RATINGS .........................................................................................................................40
UNDERWRITING .......................................................................................................................40
[LITIGATION] ............................................................................................................................40
FINANCIAL ADVISORS ...........................................................................................................41
LEGAL MATTERS .....................................................................................................................41
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CLOSING CERTIFICATE ........................................................................................................41
APPENDIX A – City of Evanston Annual Financial Report for Fiscal Year Ended December 31, 2017
APPENDIX B – Proposed Forms of Bond Counsel Opinions
APPENDIX C – Form of Continuing Disclosure Undertaking
APPENDIX D – Official Notices of Sale and Bid Forms
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OFFICIAL STATEMENT
Relating to
CITY OF EVANSTON
COOK COUNTY, ILLINOIS
$13,285,000 * General Obligation Corporate Purpose Bonds, Series 2019A
$13,280,000* General Obligation Corporate Purpose Bonds, Series 2019B
INTRODUCTION
This Official Statement sets forth information concerning the offer and sale by the City of Evanston, Cook County, Illinois
(the “City”), of its $13,285,000* General Obligation Corporate Purpose Bonds, Series 2019A (the “Series A Bonds”) and
$13,280,000* General Obligation Corporate Purpose Bonds, Series 2019B (the “Series B Bonds” and together with the Series A
Bonds, the “Bonds”). The Bonds are authorized pursuant to and in accordance with the home-rule powers of the City under Section 6,
Article VII of the 1970 Constitution of the State of Illinois (the “Illinois Constitution”), and a bond ordinance adopted by the City
Council of the City (the “City Council”) on April 22, 2019 (as supplemented by the bond order authorized therein and executed in
connection with the sale of the Bonds, the “Bond Ordinance”).
The Bonds are general obligations of the City to which the City pledges its full faith and credit and are payable from
available funds of the City and the Ad Valorem Property Taxes (as defined herein). See “SECURITY FOR THE BONDS” herein.
The City, with a population of 75,557 as of the U.S. Census Bureau's 2013-2017 American Community Survey (“ACS”) 5-
year estimate, is located along Lake Michigan immediately north of Chicago, Illinois. The City includes residential neighborhoods
and parks and a major revitalized central business area of shops, restaurants, theaters, offices and corporate headquarters,
neighborhood shopping areas, hospitals, and universities. The City is the home of Northwestern University, with about 16,000
students and 5,200 employees at its Evanston campus. The City’s per capita and median family incomes are substantially higher than
Cook County (the “County”) and State of Illinois (the “State”) levels. See “THE CITY – Economic and Demographic Data” herein.
PURPOSE OF THE BONDS
The Series A Bonds are being issued for the purpose of (i) paying a portion of the costs of constructing and equipping a new
Robert Crown Community Center, Ice Complex, and Library Center (the “Robert Crown Project”); (ii) paying capitalized interest on
the Series A Bonds through December 1, 2019; and (iii) paying costs related to the issuance of the Series A Bonds.
The Series B Bonds are being issued for the purpose of (i) providing for capital improvements at various locations throughout
the City, including certain capital expenditures as detailed for the year 2019 in the City’s Capital Improvement Plan, as adopted by the
City Council (the “Capital Improvement Project”); (ii) paying capitalized interest on the Series B Bonds through December 1, 2019;
and (iii) paying costs related to the issuance of the Series B Bonds.
SOURCES AND USES OF FUNDS
Estimated Sources: Series A Bonds Series B Bonds
Par Amount of Bonds $ $
[Net] Original Issue [Premium/Discount]
Total Sources of Funds $ $
Estimated Uses:
Deposit to Project Fund $ $
Costs of Issuance(1)
Deposit to Capitalized Interest Fund
Total Uses of Funds $ $
(1)Includes Underwriters’ discount, Bond Registrar and Paying Agent fees, legal fees, rating fee, printing, and other miscellaneous costs of issuance.
*Preliminary, subject to change.
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SECURITY FOR THE BONDS
The Bonds, in the opinion of Chapman and Cutler LLP, Chicago, Illinois, Bond Counsel (“Chapman and Cutler LLP” or
“Bond Counsel”), are valid and legally binding upon the City and are payable from any funds of the City legally available for such
purpose, and all taxable property in the City is subject to the levy of taxes to pay the same without limitation as to rate or amount (the
“Ad Valorem Property Taxes”), except that the rights of the owners of the Bonds and the enforceability of the Bonds may be limited
by bankruptcy, insolvency, moratorium, reorganization, and other similar laws affecting creditors’ rights and by equitable principles,
whether considered at law or in equity, including the exercise of judicial discretion.
The Bond Ordinance provides for the levy of the Ad Valorem Property Taxes in amounts sufficient to pay, as and when due,
all principal of and interest on the Bonds, excluding capitalized interest through December 1, 2019. The Bond Ordinance will be filed
with the County Clerk of the County (the “County Clerk”) and will serve as authorization to the County Clerk to extend and collect
the property taxes to pay the Bonds, as set forth in the Bond Ordinance.
Pursuant to the Bond Ordinance, the City may, before the deadline for the filing of an abatement of the Ad Valorem Property
Taxes levied by the City for any year, by proper proceedings abate all or a portion of the Ad Valorem Property Taxes levied by the
Bond Ordinance for that year to the extent that it finds that sufficient funds of the City have been deposited into the respective funds
for the payment of principal of and interest on the Bonds during the period otherwise provided for from that levy.
It has been the City’s practice to use a variety of revenue sources for repayment of its general obligation bonds in addition to
its Ad Valorem Property Taxes. These alternative sources include sales taxes, water and sewer service charges, special assessments,
parking revenues, Tax Increment Financing (“TIF”), and/or taxes levied for special service areas in the City to make payments on its
general obligation indebtedness. Although these revenue sources are not pledged to the payment of, and do not secure, the Bonds, the
City expects to use certain of these sources to pay debt service on the Bonds, permitting the abatement each year of a portion of the Ad
Valorem Property Taxes levied in the Bond Ordinance.
THE BONDS
General
The Bonds will be issued as fully registered bonds and will be dated the date of delivery (the “Dated Date”). The Bonds
mature on the dates and in the amounts, and bear interest from the Dated Date until paid at the rates as set forth on the inside cover
pages of this Official Statement. The Bonds will be in denominations of $5,000 or any integral multiple thereof. Interest on the
Bonds is payable on June 1 and December 1 of each year. The first interest payment date is December 1, 2019.
The principal and redemption price of the Bonds are payable in lawful money of the United States of America upon
presentation at the office maintained for that purpose by Zions Bancorporation, National Association, Chicago, Illinois, as paying
agent and bond registrar (the “Bond Registrar”). Payment of interest shall be made to the registered owner of the Bonds as shown on
the registration books of the City maintained by the Bond Registrar at the close of business on the applicable Record Date. The
Record Date shall be the 15th day of the month preceding any regular or other interest payment date occurring on the first day of any
month and, otherwise, 15 days preceding any interest payment date occasion by the redemption of Bonds on other than the first day of
a month. Interest shall be paid by check or draft of the Bond Registrar, payable upon presentation in lawful money of the United
States of America, mailed to the address of the registered owner as it appears on such registration books (the “Register”), or at such
other address furnished in writing by the registered owner to the Bond Registrar, or as otherwise agreed by the City and the Bond
Registrar for so long as these Bonds are held by a qualified securities clearing corporation as depository, or nominee, in book-entry
form.
The Bonds will be initially registered in the name of Cede & Co., as nominee of The Depository Trust Company, New York,
New York (“DTC”). DTC or a successor depository will act as securities depository of the Bonds. Individual purchases may be made
in book-entry-only form, in the principal amount of $5,000 or integral multiples thereof. Purchasers will not receive certificates
representing their interest in the Bonds purchased. See “Book-Entry-Only System” herein.
Optional Redemption
The Series A Bonds maturing on or after December 1, 2030, are subject to redemption at the option of the City, in whole or
in part, in any order of maturity and if in part, in principal amounts that are integral multiples of $5,000 and as applicable to any
mandatory redemption requirement as the City may determine, on any date on or after December 1, 2029, at a price equal to par plus
accrued interest to the date fixed for redemption.
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The Series B Bonds maturing on or after December 1, 2030, are subject to redemption at the option of the City, in whole or in
part, in any order of maturity and if in part, in principal amounts that are integral multiples of $5,000 and as applicable to any
mandatory redemption requirement as the City may determine, on any date on or after December 1, 2029, at a price equal to par plus
accrued interest to the date fixed for redemption.
[Mandatory Sinking Fund Redemption]
The Series A Bonds due on December 1, 20__ (the “Series A Term Bonds”), are subject to mandatory redemption, in integral
multiples of $5,000 selected by lot by the Bond Registrar, at a redemption price of par plus accrued interest to the redemption date, on
the dates and in the principal amounts as follows:
Series A Term Bond Due December 1, 20__
Sinking Fund Principal Amount
Redemption Date to be Redeemed
December 1, 20__ $
December 1, 20__ *
*Stated maturity.
The Series B Bonds due on December 1, 20__ (the “Series B Term Bonds” and together with the Series A Term Bonds, the
“Term Bonds”), are subject to mandatory redemption, in integral multiples of $5,000 selected by lot by the Bond Registrar, at a
redemption price of par plus accrued interest to the redemption date, on the dates and in the principal amounts as follows:
Series B Term Bond Due December 1, 20__
Sinking Fund Principal Amount
Redemption Date to be Redeemed
December 1, 20__ $
December 1, 20__ *
*Stated maturity.
The principal amounts of the Term Bonds to be mandatorily redeemed may be reduced through the earlier optional
redemption thereof, with any partial optional redemptions of such Term Bonds credited against future mandatory redemption
requirements in such order of the mandatory redemption dates as the City may determine. In addition, on or prior to the 60th day
preceding any mandatory redemption date, the Bond Registrar may, and if directed by the City shall, purchase Term Bonds required to
be retired on such mandatory redemption date. Any such Term Bonds so purchased shall be cancelled and the principal amount
thereof shall be credited against the mandatory redemption required on such next mandatory redemption date.
Redemption Procedures
The City will, at least 45 days prior to any optional redemption date (unless a shorter time period shall be satisfactory to the
Bond Registrar), notify the Bond Registrar of such redemption date and of the principal amount and maturity or maturities of the
Bonds to be redeemed. For purposes of any redemption of less than all of the outstanding Bonds of a single series and maturity, the
particular Bonds or portions of Bonds to be redeemed shall be selected by lot by the Bond Registrar from the Bonds of such series and
maturity by such method of lottery as the Bond Registrar shall deem fair and appropriate (except when the Bonds are held in a book-
entry system, in which case the selection of Bonds to be redeemed will be made in accordance with procedures established by DTC or
any other book entry depository); provided that such lottery shall provide for the selection for redemption of Bonds or portions thereof
in principal amounts of $5,000 and integral multiples thereof.
Unless waived by any holder of Bonds to be redeemed, notice of the call for any redemption will be given by the Bond
Registrar on behalf of the City at least 30 days and not more than 60 days prior to the date fixed for redemption to each registered
owner of the Bonds to be redeemed at the address shown on the Register or at such other address as is furnished in writing by such
registered owner to the Bond Registrar.
Unless moneys sufficient to pay the redemption price of the Bonds to be redeemed at the option of the City are received by
the Bond Registrar prior to the giving of such notice of redemption, such notice may, at the option of the City, state that said
redemption will be conditional upon the receipt of such moneys by the Bond Registrar on or prior to the date fixed for redemption. If
such moneys are not received, such notice will be of no force and effect, the City will not redeem such Bonds, and the Bond Registrar
will give notice, in the same manner in which the notice of redemption has been given, that such moneys were not so received and that
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such Bonds will not be redeemed. Otherwise, prior to any redemption date, the City will deposit with the Bond Registrar an amount
of money sufficient to pay the redemption price of all of such Bonds or portions of such Bonds which are to be redeemed on that date.
Subject to the provisions for a conditional redemption described above, notice of redemption having been given as described
above and in the Bond Ordinance, and notwithstanding failure to receive such notice, the Bonds or portions of Bonds so to be
redeemed will, on the redemption date, become due and payable at the redemption price therein specified, and from and after such
date (unless the City shall default in the payment of the redemption price) such Bonds or portions of Bonds shall cease to bear interest.
Upon surrender of such Bonds for redemption in accordance with said notice, such Bonds will be paid by the Bond Registrar at the
redemption price.
All official notices of redemption shall include at least the information as follows: (a) the redemption date; (b) the
redemption price; (c) if less than all of the outstanding Bonds of a particular series and maturity are to be redeemed, the identification
(and, in the case of partial redemption of Bonds within such series and maturity, the respective principal amounts) of the Bonds to be
redeemed; (d) a statement that on the redemption date the redemption price will become due and payable upon each such Bond or
portion thereof called for redemption and that interest thereon shall cease to accrue from and after said date; and (e) the place where
such Bonds are to be surrendered for payment of the redemption price, which place of payment shall be the office maintained for such
purpose by the Bond Registrar.
Defeasance
Any Bond or Bonds (a) which are paid and cancelled; (b) which have matured and for which sufficient sums been deposited
with the Bond Registrar to pay all principal and interest due thereon; or (c) (i) for which sufficient funds and Defeasance Obligations
(as hereinafter defined) have been deposited with the Bond Registrar or similar institution to pay, taking into account investment
earnings on such obligations, all principal of and interest on such Bond or Bonds when due at maturity, pursuant to an irrevocable
escrow or trust agreement, (ii) accompanied by an opinion of Bond Counsel or other bond counsel as to compliance with the
covenants with respect to such Bonds, and (iii) accompanied by an express declaration of defeasance by the City Council; shall cease
to have any lien on or right to receive or be paid from Bond Moneys or the Bond Fund (each as defined in the Bond Ordinance) and
shall no longer have the benefits of any covenant for the registered owners of outstanding Bonds as set in the Bond Ordinance herein
as such relates to lien and security of the outstanding Bonds. “Defeasance Obligations” means (a) noncallable, non-redeemable, direct
and general full faith and credit obligations of the United States Treasury (“Directs”), (b) certificates of participation or trust receipts
in trusts comprised wholly of Directs, or (c) other noncallable, non-redeemable, obligations unconditionally guaranteed as to timely
payment to maturity by the United States Treasury.
Book-Entry-Only System
The information contained in the following paragraphs of this subsection “Book-Entry-Only System” has been extracted
from a schedule prepared by DTC entitled “SAMPLE OFFERING DOCUMENT LANGUAGE DESCRIBING BOOK-ENTRY-
ONLY ISSUANCE.” The City makes no representation as to the completeness or the accuracy of such information or as to the
absence of material adverse changes in such information subsequent to the date hereof.
DTC will act as securities depository for the Bonds. The Bonds will be issued as fully-registered securities registered in the
name of Cede & Co. (DTC’s partnership nominee) or such other name as may be requested by an authorized representative of DTC.
One fully-registered certificate will be issued for each annual maturity of each series of the Bonds, each in the aggregate principal
amount of such annual maturity, and such certificates will be deposited with DTC.
DTC, the world’s largest securities depository, is a limited-purpose trust company organized under the New York Banking
Law, a “banking organization” within the meaning of the New York Banking Law, a member of the Federal Reserve System, a
“clearing corporation” within the meaning of the New York Uniform Commercial Code, and a “clearing agency” registered pursuant
to the provisions of Section 17A of the Securities Exchange Act of 1934 (the “Exchange Act”). DTC holds and provides asset
servicing for over 3.6 million issues of U.S. and non-U.S. equity issues, corporate and municipal debt issues, and money market
instruments (from over 100 countries) that DTC’s participants (“Direct Participants”) deposit with DTC. DTC also facilitates the
post-trade settlement among Direct Participants of sales and other securities transactions in deposited securities, through electronic
computerized book-entry transfers and pledges between Direct Participants’ accounts. This eliminates the need for physical
movement of securities certificates. Direct Participants include both U.S. and non-U.S. securities brokers and dealers, banks, trust
companies, clearing corporations, and certain other organizations. DTC is a wholly-owned subsidiary of The Depository Trust &
Clearing Corporation (“DTCC”). DTCC is the holding company for DTC, National Securities Clearing Corporation and Fixed
Income Clearing Corporation, all of which are registered clearing agencies. DTCC is owned by the users of its regulated subsidiaries.
Access to the DTC system is also available to others such as both U.S. and non-U.S. securities brokers and dealers, banks, trust
companies, and clearing corporations that clear through or maintain a custodial relationship with a Direct Participant, either directly or
indirectly (“Indirect Participants”). DTC has a S&P Global Ratings rating of “AA+”. The DTC Rules applicable to its Participants
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are on file with the Securities and Exchange Commission (the “Commission”). More information about DTC can be found at
www.dtcc.com.
Purchases of Bonds under the DTC system must be made by or through Direct Participants, which will receive a credit for the
Bonds on DTC’s records. The ownership interest of each actual purchaser of each Security (“Beneficial Owner”) is in turn to be
recorded on the Direct and Indirect Participants’ records. Beneficial Owners will not receive written confirmation from DTC of their
purchase. Beneficial Owners are, however, expected to receive written confirmations providing details of the transaction, as well as
periodic statements of their holdings, from the Direct or Indirect Participant through which the Beneficial Owner entered into the
transaction. Transfers of ownership interests in the Bonds are to be accomplished by entries made on the books of Direct and Indirect
Participants acting on behalf of Beneficial Owners. Beneficial Owners will not receive certificates representing their ownership
interests in Bonds, except in the event that use of the book-entry system for the Bonds is discontinued.
To facilitate subsequent transfers, all Bonds deposited by Direct Participants with DTC are registered in the name of DTC’s
partnership nominee, Cede & Co., or such other name as may be requested by an authorized representative of DTC. The deposit of
Bonds with DTC and their registration in the name of Cede & Co. or such other DTC nominee do not effect any change in beneficial
ownership. DTC has no knowledge of the actual Beneficial Owners of the Bonds; DTC’s records reflect only the identity of the
Direct Participants to whose accounts such Bonds are credited, which may or may not be the Beneficial Owners. The Direct and
Indirect Participants will remain responsible for keeping account of their holdings on behalf of their customers.
Conveyance of notices and other communications by DTC to Direct Participants, by Direct Participants to Indirect
Participants, and by Direct Participants and Indirect Participants to Beneficial Owners will be governed by arrangements among them,
subject to any statutory or regulatory requirements as may be in effect from time to time.
Redemption notices shall be sent to DTC. If less than all of the Bonds within an issue are being redeemed, DTC’s practice is
to determine by lot the amount of the interest of each Direct Participant in such issue to be redeemed.
Neither DTC nor Cede & Co. (nor any other DTC nominee) will consent or vote with respect to Bonds unless authorized by a
Direct Participant in accordance with DTC’s MMI Procedures. Under its usual procedures, DTC mails an Omnibus Proxy to the City
as soon as possible after the record date. The Omnibus Proxy assigns Cede & Co.’s consenting or voting rights to those Direct
Participants to whose accounts Bonds are credited on the record date (identified in a listing attached to the Omnibus Proxy).
Redemption proceeds, distributions, and interest payments on the Bonds will be made to Cede & Co., or such other nominee
as may be requested by an authorized representative of DTC. DTC’s practice is to credit Direct Participants’ accounts upon DTC’s
receipt of funds and corresponding detail information from the City or paying agent (“Agent”), on payable date in accordance with
their respective holdings shown on DTC’s records. Payments by Participants to Beneficial Owners will be governed by standing
instructions and customary practices, as is the case with securities held for the accounts of customers in bearer form or registered in
“street name,” and will be the responsibility of such Participant and not of DTC, Agent, or the City, subject to any statutory or
regulatory requirements as may be in effect from time to time. Payment of redemption proceeds, distributions, and dividend payments
to Cede & Co. (or such other nominee as may be requested by an authorized representative of DTC) is the responsibility of the City or
Agent, disbursement of such payments to Direct Participants will be the responsibility of DTC, and disbursement of such payments to
the Beneficial Owners will be the responsibility of Direct and Indirect Participants.
DTC may discontinue providing its services as depository with respect to the Bonds at any time by giving reasonable notice
to the City or Agent. Under such circumstances, in the event that a successor depository is not obtained, certificates for the Bonds are
required to be printed and delivered.
The City may decide to discontinue use of the system of book-entry-only transfers through DTC (or a successor securities
depository). In that event, certificates for the Bonds will be printed and delivered to DTC.
The information in this section concerning DTC and DTC’s book-entry system has been obtained from sources that the City
believes to be reliable, but the City takes no responsibility for the accuracy thereof.
NEITHER THE CITY, NOR THE UNDERWRITERS (AS DEFINED HEREIN) WILL HAVE ANY RESPONSIBILITY
OR OBLIGATION TO PARTICIPANTS, TO INDIRECT PARTICIPANTS OR TO ANY BENEFICIAL OWNER WITH RESPECT
TO (1) THE ACCURACY OF ANY RECORDS MAINTAINED BY DTC, ANY DTC PARTICIPANT OR ANY INDIRECT
PARTICIPANT; (2) THE PAYMENT BY DTC, ANY DTC PARTICIPANT OR ANY INDIRECT PARTICIPANT OF ANY
AMOUNT WITH RESPECT TO THE PRINCIPAL OF, PREMIUM, IF ANY, OR INTEREST ON THE BONDS; (3) ANY NOTICE
WHICH IS PERMITTED OR REQUIRED TO BE GIVEN TO CERTIFICATEHOLDERS; (4) ANY CONSENT GIVEN BY DTC
OR OTHER ACTION TAKEN BY DTC AS CERTIFICATEHOLDER; OR (5) THE SELECTION BY DTC, ANY DTC
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PARTICIPANT OR ANY INDIRECT PARTICIPANT OF ANY BENEFICIAL OWNER TO RECEIVE PAYMENT IN THE
EVENT OF A PARTIAL REDEMPTION OF THE BONDS.
CERTAIN RISK FACTORS
The purchase of the Bonds involves certain investment risks. Accordingly, each prospective purchaser of the Bonds should
make an independent evaluation of the entirety of the information presented in this Official Statement and its appendices and exhibits
in order to make an informed investment decision. Certain of the investment risks are described below. The following statements,
however, should not be considered a complete description of all risks to be considered in the decision to purchase the Bonds, nor
should the order of the presentation of such risks be construed to reflect the relative importance of the various risks. There can be no
assurance that other risk factors are not material or will not become material in the future.
Local Economy
The financial health of the City is in part dependent on the strength of the regional and State economy. Many factors affect
the economy, including rates of employment and economic growth and the level of residential and commercial development. It is not
possible to predict to what extent any changes in economic conditions, demographic characteristics, population, or commercial and
industrial activity will occur and what impact such changes would have on the finances of the City.
Finances of the State of Illinois
The State has experienced adverse fiscal conditions resulting in significant shortfalls between general fund revenues and
spending demands. In addition, the underfunding of the State’s pension systems has contributed to its poor financial health. The State
operated without a fully enacted budget for its fiscal years ended June 30 (each, a “State FY”) 2016 and 2017. On July 6, 2017, the
State enacted its budget for State FY 2018, thus resolving much of the budget impasse, while not resolving significant unfunded
pension liabilities or the large unpaid bill backlog. On June 4, 2018, the State enacted its budget for the State FY 2019, again without
addressing unfunded pension liabilities or the unpaid bill backlog. Therefore, the unfunded pension liabilities and the unpaid bill
backlog will continue to pose significant challenges to the State’s finances. Illinois legislators have indicated they intend to address
these matters, and issued bonds in State FY 2018 to cover a portion of the bill backlog, but it is not clear when, or if, they will resolve
the remainder of the bill backlog or the pension liability.
As part of the State’s budget process, legislation was passed which made changes in the Local Government Distributive Fund
(“LGDF”). LGDF payments to counties and municipalities, like the City, were reduced by 10% in State FY 2018, and by 5% in State
FY 2019. Additionally, the Illinois Department of Revenue (the “Department of Revenue”) retained an administrative fee of 2% of
locally imposed sales taxes collected on behalf of municipalities in State FY 2018, and is retaining an administrative fee of 1.5% of
such sales tax collections in State FY 2019. The City adjusted its budget for income tax and sales tax revenues for its fiscal year
ending December 31, 2019 to account for all factors including the above. For the City’s fiscal year ending December 31, 2018, the
City expects income tax and sales tax revenues to meet or exceed budgeted numbers.
During the impasse, certain appropriations were enacted, including the approval of spending for elementary and secondary
education, and certain other spending occurred through statutory transfers, statutory continuing appropriations, court orders, and
consent decrees. The City cannot predict whether the State will continue to fund local revenue sharing at current levels, nor can the
City predict the lingering effect of the State’s budget impasse on the City’s finances.
The State currently shares a portion of sales tax, income tax, and motor fuel tax revenue with municipalities, including the
City. The State’s general fiscal condition, the underfunding of the State’s pension systems, and the State’s budget impasse have
materially adversely affected the State’s financial condition and may result in decreased or delayed revenues allocated to the City.
Cybersecurity
Computer networks and data transmission and collection are vital to the efficient operation of the City. Despite the
implementation of network security measures by the City, its information technology and infrastructure may be vulnerable to
deliberate attacks by hackers, malware, ransomware, or computer virus, or may otherwise be breached due to employee error,
malfeasance, or other disruptions. Any such breach could compromise networks, and the information stored thereon could be
disrupted, accessed, publicly disclosed, lost, or stolen. Although the City does not believe that its information technology systems are
at a materially greater risk of cybersecurity attacks than other similarly-situated governmental entities, any such disruption, access,
disclosure, or other loss of information could have an adverse effect on the City's operations and financial health. Further, as
cybersecurity threats continue to evolve, the City may be required to expend significant additional resources to continue to modify and
strengthen security measures, investigate, and remediate any vulnerabilities, or invest in new technology designed to mitigate security
risks.
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Loss or Change of Bond Rating
The Bonds have received credit ratings from Moody’s Investors Service, Inc. (“Moody’s”) and Fitch Ratings (“Fitch”). The
ratings can be changed or withdrawn at any time for reasons both under and outside the City’s control. Any change, withdrawal, or
combination thereof could adversely affect the ability of investors to sell the Bonds or may affect the price at which they can be sold.
Secondary Market for the Bonds
No assurance can be given that a secondary market will develop for the purchase and sale of the Bonds or, if a secondary
market exists, that such Bonds can be sold for any particular price. The Underwriter is not obligated to engage in secondary market
trading or to repurchase any of the Bonds at the request of the owners thereof.
Prices of the Bonds as traded in the secondary market are subject to adjustment upward and downward in response to changes
in the credit markets and other prevailing circumstances. No guarantee exists as to the future market value of the Bonds. Such market
value could be substantially different from the original purchase price.
Continuing Disclosure
A failure by the City to comply with the Undertaking (as defined herein) for continuing disclosure (see “CONTINUING
DISCLOSURE” herein) will not constitute an event of default on the Bonds. Any such failure must be reported in accordance with
Rule 15c2-12 (the “Rule”) adopted by the Commission under the Exchange Act and may adversely affect the transferability and
liquidity of the Bonds and their market price.
Suitability of Investment
The interest rates borne by the Bonds are intended to compensate the investor for assuming the risk of investing in the Bonds.
Furthermore, the tax-exempt feature of the Bonds is currently more valuable to high tax bracket investors than to investors that are in
low tax brackets. As such, the value of the interest compensation to any particular investor will vary with individual tax rates and
circumstances. Each prospective investor should carefully examine this Official Statement and its own financial condition to make a
judgment as to its ability to bear the economic risk of such an investment, and whether or not the Bonds are an appropriate investment
for such investor.
Future Changes in Laws
Various State and federal laws, regulations, and constitutional provisions apply to the City and to the Bonds. The City can
give no assurance that there will not be a change in, interpretation of, or addition to such applicable laws, provisions, and regulations
which would have a material effect, either directly or indirectly, on the City, or the taxing authority of the City. Many elements of
local government finance, including the issuance of debt and the levy of property taxes, are controlled by State government. Future
actions of the State may affect the overall financial conditions of the City, the taxable value of property within the City, and the ability
of the City to levy property taxes or collect revenues for its ongoing operations. For example, Illinois legislators have introduced
proposals to modify the Property Tax Extension Limitation Law, as supplemented and amended (the “Limitation Law”), including
freezing property taxes (the “Property Tax Freeze Proposal”). If the Property Tax Freeze Proposal or similar legislation were to
become law, such reform may freeze the City’s local property tax revenue. The City cannot predict whether, or in what form, any such
change may be enacted into law, nor can the City predict the effect of any such change on the City’s finances.
Factors Relating to Tax-Exemption
As discussed under “TAX EXEMPTION” herein, interest on the Bonds could become includible in gross income for
purposes of federal income taxation, retroactive to the date the Bonds were issued, as a result of future acts or omissions of the City in
violation of its covenants in the Bond Ordinance. Should such an event of taxability occur, the Bonds are not subject to any special
redemption.
There are or may be pending in the Congress of the United States (“Congress”) legislative proposals relating to the federal
tax exemption of interest on the Bonds, including some that carry retroactive effective dates, that, if enacted, could affect the market
value of the Bonds. It cannot be predicted whether or in what form any such proposal might be enacted or whether, if enacted, it
would apply to bonds issued prior to enactment. Finally, reduction or elimination of the tax-exempt status of obligations such as the
Bonds could have an adverse effect on the City’s ability to access the capital markets to finance future capital or operational needs by
reducing market demand for such obligations or materially increasing borrowing costs of the City.
The tax-exempt bond office of the Internal Revenue Service (the “Service”) is conducting audits of tax-exempt bonds, both
compliance checks and full audits, with increasing frequency to determine whether, in the view of the Service, interest on such tax-
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exempt obligations is includible in the gross income of the owners thereof for federal income tax purposes. It cannot be predicted
whether the Service will commence any such audit. If an audit is commenced, under current procedures the Service may treat the City
as a taxpayer and the Bondholders may have no right to participate in such proceeding. The commencement of an audit with respect
to any tax exempt obligations of the City could adversely affect the market value and liquidity of the Bonds, regardless of the ultimate
outcome.
Bankruptcy
The rights and remedies of the Bondholders may be limited by and are subject to the provisions of federal bankruptcy laws,
to other laws or equitable principles that may affect the enforcement of creditors’ rights, to the exercise of judicial discretion in
appropriate cases, and to limitations on legal remedies against local governments. At present, there is no law in the State that
authorizes any unit of government in Illinois to petition to reorganize under Chapter 9 of the U.S. Bankruptcy Code (except for the
Illinois Power Agency). The various opinions of counsel to be delivered with respect to the Bonds and the Bond Ordinance will be
similarly qualified.
THE PROJECTS
The Series A Bonds are being issued for the purpose of (i) paying a portion of the cost to construct and equip a new Robert
Crown Community Center, Ice Complex, and Library Center, including but not limited to the demolition of the existing Robert Crown
Community Center; (ii) paying capitalized interest on the Series A Bonds through December 1, 2019; and (iii) paying costs related to
the issuance of the Series A Bonds.
The Robert Crown Project will include a new building of approximately 135,500 square feet to be used for a public library,
an expanded ice arena, a gymnasium, a childcare center, an indoor running track, multi-purpose rooms, and educational and cultural
program spaces, together with adjacent turf sports fields. The Robert Crown Project will be located on the current site of the Robert
Crown Community Center (the “Robert Crown Center”) and will be owned and operated by the City. The City intends to enter into
agreements with various 501(c)(3) organizations (the “501(c)(3) Organizations”) with regard to the use of the Robert Crown Project.
The Robert Crown Center was built in 1974 and is the City’s most-used health and wellness facility. The Robert Crown
Center serves as a venue for dozens of sports, summer camps, pre-school, and many other community programs. In 2000, the City
Council was advised of the poor condition of the Robert Crown Center and the lack of improvements since its inception. Based on the
City Council’s recommendation, an evaluation of the Robert Crown Center was prepared in 2003 by a consultant hired by the City,
which highlighted several civil, structural, architectural, and mechanical issues that had developed over the years. On January 19,
2016, the City Council approved a consulting services agreement for fundraising and recommended the City and the Evanston Public
Library (the “Library”) proceed with a fundraising campaign for the Robert Crown Project. Friends of the Robert Crown Center is a
501(c)(3) nonprofit charitable organization formed in 2016 to spearhead a community-wide fundraising initiative for the Robert
Crown Project (“Friends”), involving the City, the Library, and the 501(c)(3) Organizations. The total cost of the Robert Crown
Project is estimated to be $52.9 million, of which it is anticipated that approximately $37.6 million will be financed through the
$24,385,000 General Obligation Corporate Purpose Bonds, Series 2018A issued by the City in 2018 and the Series A Bonds, and
approximately $6 million will be financed from the fundraising campaign by Friends in 2019 and 2020. Building construction began
in late 2018 and the Robert Crown Project is expected to be completed in the summer of 2020.
The Series B Bonds are being issued for the purpose of (i) providing for the Capital Improvement Project (as described
below); (ii) paying capitalized interest on the Series B Bonds through December 1, 2019; and (iii) paying costs related to the issuance
of the Series B Bonds.
The Capital Improvement Project will include street patching and resurfacing, alley and viaduct improvements, and other
transportation improvements; water main and sewer improvements; parks improvements; and miscellaneous building improvements
and other capital projects.
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THE CITY
General
The City consists of many communities, perspectives, and qualities: it is a suburb, an urban center, a college town, and
lakefront community; it has leafy neighborhoods and lakefront mansions; apartment, condominium, and student housing; its residents
are commuters and locally employed workers; the downtown is prospering, but neighborhood commercial centers are also strong and
developing. It is a part of the Chicagoland economy and has a vigorous commercial and professional economy of its own. A
population of approximately 75,000 is diverse by race, religion, age, education, economics, and occupation. With approximately
9,500 people per square mile, The City has double the population density of the average North and Northwest suburb, and
approximately half the density of Chicago. The City has over 260 acres in 75 parks and five beaches.
The City is contiguous with Chicago, and approximately 13 miles by rapid transit, commuter rail, expressway, or parkway
from downtown Chicago. It borders the north shore communities of Skokie and Wilmette.
In 1863, the Village of Evanston was incorporated as a town, and, after several annexations, the town became a city in 1892.
The City’s southern boundary was established with the City of Chicago and the present City limits, encompassing an area of
approximately 8.0 square miles, have been essentially the same ever since. The City has four miles of shoreline along Lake Michigan.
Northwestern University
Evanston is the home of Northwestern University, so named as it was established to serve the Northwest Territory. The
University first platted the village which surrounded it. The State legislature named the village “Evanston” in honor of Dr. John
Evans, the president of the University’s Board.
One of the finest universities in the country, Northwestern University not only infuses the City with a certain vitality, but also
affects both City revenues and many demographic profiles of the City. A significant number of the students are included in census
counts, which tends to cause understated demographic statistics such as the City’s per capita income, wealth per capita, assessed value
per capita, etc. On the other hand, it increases revenue sharing and other grants based on population.
Government
The City is a home-rule unit of government under the Illinois Constitution and, as such, has no general obligation debt limit,
nor is it required to seek referendum approval for the issuance of general obligation indebtedness. However, pursuant to the City’s
budget policy adopted by the City Council on December 18, 2000, as amended by Resolution No. 42-R-18 adopted by the City
Council on June 25, 2018, and as further amended by Resolution No. 35-R-19 adopted by the City Council on April 8, 2019, the City
has instituted a self-imposed limit of $152,000,000 in aggregate principal amount of general obligation debt which is expected and
intended to be paid from a general real property tax levy. The City has a Council/Manager form of government with an elected Mayor.
The Mayor is elected for a four-year term. The Aldermen each represent one of nine wards and are elected to terms of four years. The
City Council is organized into standing committees: Administration and Public Works, Human Services, Planning and Development,
and Rules. The City Council has also established several special committees and commissions and advisory boards.
The City Manager is the Chief Administrative Officer of the City and is responsible for the management of all City
operations under the direction of the Mayor and City Council. The City Manager appoints and supervises the directors of the City’s
10 departments. The Chief Financial Officer is responsible for the central financial functions of the City.
The City provides a broad range of municipal services, including police and fire protection, streets and parking, water and
sewer service, public libraries, social services, health and services for the aging, beaches, parks, and cultural events. A small portion
of the City is located in the Skokie Park District. The City is engaged in assisting in community and economic development and
maintains land use controls.
Public schools are provided by Evanston/Skokie School District 65 and Evanston Township High School District 202.
Wastewater treatment is provided by the Metropolitan Water Reclamation District.
Administration
Wally Bobkiewicz, City Manager. Mr. Bobkiewicz is the City Manager, appointed in August 2009. Mr. Bobkiewicz is the
administrative head of the municipal government and responsible for the efficient administration of all City departments. The
departments are as follows: Administrative Services, Community and Economic Development, Fire, Health, Law, Library, Parks,
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Recreation and Community Services, Police, Public Works and Utilities. Before working for the City, Mr. Bobkiewicz was employed
as the City Manager with Santa Paula, California.
Hitesh Desai, Chief Financial Officer/Treasurer. Mr. Desai is the Chief Financial Officer/Treasurer and oversees and
administers all the City’s financial functions, in conjunction with the City Manager. Prior to working for the City, Mr. Desai was the
Finance Director of the Village of Carpentersville, Illinois. Mr. Desai has previously served the City as Accounting Manager and
Senior Accountant.
Development Activity and City Layout
The City’s downtown is a central location for over eighty restaurants (ranging from casual to high-end), hundreds of hotel
rooms, a state-of-the art movie theater, several theater and dance companies, retail bookstores, and numerous shops. Total equalized
assessed value (“EAV”) growth in the City has grown from $1.30 billion in 1999 to $2.74 billion in 2017. Evanston’s prudent use of
TIF development has added to this growth.
Commercial development in the downtown area has been a priority of City government since the City adopted a “Plan for
Downtown Evanston/City Comprehensive Plan” in 1980, with continuing revisions since then. The City has encouraged and
supported private development; its efforts have included enhanced public transportation through the interconnection of bus, Metra rail
and the Chicago Transit Authority (the “CTA”) hubs; public art including streetscape and sidewalk amenities; creation of a
commercial district to support nightlife in the City; and the creation of two TIF districts to provide support for the Church Street Plaza
and Sherman Plaza redevelopment areas.
The City also has eight neighborhood commercial districts. Six of them, Central Street, Noyes Street, Chicago & Dempster,
Main & Chicago, and Howard & Chicago, are formed around transportation hubs. Each of these districts has distinctive features:
international, specialty retail, and baked goods at Central Street; theater and dining at Noyes Street; antiques, art, and specialty goods
at Chicago & Dempster; convenient shopping at Main & Chicago; and the transportation center at Howard & Chicago, on the border
of the City with Chicago. The remaining two, Evanston Center and Oakton Street Center, on the southwest side of the City, are
commercial centers initiated by developers and include a large number of national retailers. They have major anchor and supportive
retail stores which meet the needs of the neighborhood and beyond, and were redeveloped on former vacant industrial sites.
Labor Relations
The City’s four collective bargaining contracts cover the majority of the City’s 807 (2018 budget full-time equivalent)
employees and include: Police – Fraternal Order of Police (FOP) (expired on December 31, 2018); Firefighters - Local 742 of the
International Association of Firefighters (IAFF) (expires on December 31, 2022); Police Sergeants - FOP (expires on December 31,
2022); other labor and general office positions including Public Works, Utilities, Parks/Recreation, Health, Library and Community
Development - American Federation of State County and Municipal Employees (AFSCME), Council 31, Local 1891A (expires on
December 31, 2022). The City has all contracts in place except Police – (FOP) effective January 1, 2019. The City expects the Police
FOP contract to be finalized in the near future.
The City has not experienced any work stoppage due to labor difficulties for the last 30 years.
Economic and Demographic Data
The City’s median family income and per capita income remain consistently and significantly above State and County levels,
as does the median home value.
Median Family Income
2000 2006-2010 2013-2017
City of Evanston $78,886 $106,149 $112,742
Cook County 53,784 65,039 73,012
State of Illinois 55,545 68,236 76,533
Source: U.S. Census Bureau, and the 2006-2010 and 2013-2017 ACS 5-year estimates.
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Per Capita Income
2000 2006-2010 2013-2017
City of Evanston $33,645 $42,925 $43,956
Cook County 23,227 29,335 33,722
State of Illinois 23,104 28,782 32,924
Source: U.S. Census Bureau, and the 2006-2010 and 2013-2017 ACS 5-year estimates.
Median Home Values
2000 2006-2010 2013-2017
City of Evanston $290,800 $395,000 $367,300
Cook County 157,700 265,800 227,400
State of Illinois 130,800 202,500 179,700
Source: U.S. Census Bureau, and the 2006-2010 and 2013-2017 ACS 5-year estimates.
The 2013-2017 ACS 5-year estimates by the U.S. Census Bureau reported that of the 28,727 total occupied housing units,
56.2% of those located in the City were owner-occupied. Selected home value data relative to values of owner-occupied housing units
in the City compared with the County and the State are as follows:
Home Values – Owner-Occupied
Value of Specified
Owner-Occupied Units
City of
Evanston Cook County
State of
Illinois
Under $50,000 ......................... 1.8% 4.3% 7.3%
$50,000 to $99,999 .................. 3.0 9.3 15.7
$100,000 to $149,999 .............. 6.8 13.5 16.2
$150,000 to $199,999 .............. 10.5 16.1 16.2
$200,000 to $299,999 .............. 18.2 23.3 20.5
$300,000 to $499,999 .............. 24.1 20.9 15.9
$500,000 or more ..................... 35.5 10.0 8.2
100.0% 100.0% 100.0%
Median Home Value –
Owner-Occupied ...................... $367,300 $227,400 $179,700
Source: U.S. Census Bureau, 2013-2017 ACS 5-year estimates.
Education and Employment
The 2013-2017 ACS 5-year estimates by the U.S. Census Bureau report that over 65% of adult residents of the City have four
or more years of college, compared to 30.9% nationally, and 93% have at least a high school education or higher.
Educational Attainment – Population over 25
Educational Level Number Percentage
Graduate or Professional Degree 17,629
36.5%
Bachelor’s Degree 13,886 28.8
Associate’s Degree 1,697 3.5
Some college, no degree 5,802 12.0
High school graduate 6,089 12.6
9th to 12th grade, no diploma 1,379 2.9
Less than 9th grade 1,811 3.8
Total 48,293 100.0%
Source: U.S. Census Bureau, 2013-2017 ACS 5-year estimates.
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The following table shows the proportion of City residents holding various job categories. Consistent with the high average
level of educational attainment, over 61% of job holders who are City residents work in professional or managerial jobs, as compared
to 38.7% in the County and 37.2% in the State.
Select Occupation Categories
Type of Occupations Number Percentage
Management, business, science, and arts 22,431 61.5%
Service occupations 4,583 12.6
Sales and office occupations 6,717 18.4
Natural Resources, construction, and maintenance 808 2.2
Production, transportation, material moving 1,919 5.3
Total 36,771 100.0%
Source: U.S. Census Bureau, and the 2013-2017 ACS 5-year estimates.
Population
The City’s population is essentially stable, having been near 70,000 since 1950.
1990 2000 2010 2013-2017
City of Evanston 73,233 74,239 74,549 75,557
Cook County 5,105,067 5,376,741 5,194,675 5,238,541
State of Illinois 11,430,602 12,419,293 12,830,632 12,854,526
Source: U.S. Census Bureau, and the 2013-2017 ACS 5-year estimates.
Building Permits
Building Activity – Value of Permits
Value of All
Calendar Year Building Permits
2018 $374,489,566
2017 306,352,806
2016 536,538,596
2015 321,578,749
2014 557,445,516
Source: The City.
Transportation
The City has excellent public transportation. It is served by a rapid transit rail line operated by CTA, with eight stations in
Evanston. This is part of the CTA’s metropolitan rapid transit system. Commuter rail service provided by Metra, a Division of the
Regional Transportation Authority (“RTA”), serves three stops in Evanston. Four local bus routes operated by the CTA connect all
Evanston neighborhoods with its downtown area. Five bus routes operated by PACE, a suburban bus division of the RTA, connect
Evanston with north and northwestern suburbs.
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Employment
Business Type of Business
Approximate
Number
of Employees
Northshore University Health System Company headquarters, hospital, and medical research 5,861
Northwestern University Private university 5,200
Amita Health Saint Francis Hospital Hospital 1,200
West Minster Pl., McGaw Care Center Retirement home 600
Northwestern University, Kellogg School
of Management Private university, graduate programs 500
C.E. Niehoff & Co. Heavy-duty alternators 400
ZS Associates Marketing consultants 300
Magnetar Capital Partners, LP Hedge fund advisors 250
Accuity, Inc. Processing transactions data and software development 230
Dard Products, Inc. Keytags and desk accessories 125
Source: 2019 Illinois Manufacturers Directory and 2019 Illinois Services Directory.
Industry
Although a small proportion of the total property value and employment numbers, various manufacturing companies operate
in the City, including Manufacturers’ News, Inc., a compiler and publisher of industrial directories, databases, and statistics; Ward
Manufacturing Co., a tool and die manufacturer; and C.E. Niehoff & Co., a manufacturer of automotive components.
Unemployment
Unemployment in the City is consistently below County and State levels.
Average Unemployment Rates(1)
2012 2013 2014 2015 2016 2017 2018 2019(2)
City of Evanston 7.6% 7.8% 6.1% 5.0% 4.9% 4.1% 3.2% 3.1%
Cook County 9.6% 9.6% 7.5% 6.2% 6.1% 5.2% 4.0% 4.0%
State of Illinois 9.0% 9.0% 7.1% 6.0% 5.8% 5.0% 4.3% 4.7%
(1)Annual average unemployment rates were revised in 2018.
(2)Preliminary for February 2019.
Source: Illinois Department of Employment Security.
FINANCES
Budget Process, Accounting, and Financial Control Procedures
The City’s fiscal year has historically begun on March 1 of each year. However, the City passed a resolution that changed
the City’s fiscal year to match the calendar year beginning in the year 2012. As such, fiscal year 2011 was only ten months in
duration (March 1, 2011 through December 31, 2011).
The City Manager submits to the City Council a proposed operating budget not less than 60 days prior to the start of each
fiscal year. The operating budget includes proposed expenditures and the means of financing those expenditures. The City Council
holds several public hearings and then may modify the budget prior to adoption.
The City Manager is authorized to transfer budgeted amounts between departments within any fund (such as the General
Fund); however, any revisions that alter the total expenditures of any fund must be approved by the City Council.
Budgets are legally adopted on a basis consistent with generally accepted accounting principles (“GAAP”) except that
property taxes are budgeted as revenue in the year they are levied. For purposes of preparing the combined statement of revenues,
expenditures, and changes in fund balances – budget and actual, GAAP revenue and expenditures have been adjusted to the budgetary
basis. The budgets of the governmental type funds are prepared on a modified accrual basis. Obligations of the City are budgeted as
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expenditures, but revenue is recognized only when it has actually been received. The Comprehensive Annual Financial Report of the
City (“CAFR”) presents expenditures and revenues on both a GAAP basis and a budget basis for comparison.
The City uses funds and account groups to report on its financial position and the results of its operations. Fund accounting
is designated to demonstrate legal compliance and to aid financial management by segregating transactions related to certain City
functions or activities. A fund is a separate, self-balancing accounting entity, and in the City there are three categories of funds:
governmental, proprietary, and fiduciary. Governmental funds are used to account for all or most of the City’s general activities,
including the collection and disbursement of earmarked monies (special revenue funds), the acquisition or construction of general
fixed assets (capital project funds), and the servicing of general long-term debt (debt service funds). The General Fund is used to
account for all activities of the City not accounted for in some other fund. Other major funds include Special Revenue Funds, Debt
Service Funds, Enterprise Funds (water, sewer, and parking), and Pension Trust Funds.
The Enterprise Funds (water and sewer) are budgeted on a full accrual basis. Expenses are recognized when a commitment is
made (through a purchase order), and revenues are recognized when they are obligated to the City (for example, water user fees are
recognized as revenue when bills are produced).
The City reports financial results based on GAAP as promulgated by the Governmental Accounting Standards Board. The
accounts of the City are divided into separate self-balancing funds comprised of its assets, liabilities, fund equity, revenues, and
expenditures, as appropriate.
The City’s expenditures are monitored on a regular basis by the Finance Department. Disbursements are made only if an
expenditure is within the authorized budget.
The City annually presents its budget to the Government Finance Officers Association (“GFOA”) for review against that
organization’s standards for government budgeting. The City received an Award for Distinguished Budget Presentation from the
GFOA for the fiscal year 2016 budget and has previously received the award for over 16 successive years.
Financial Statements and Independent Audits
The City annually presents its CAFR to the GFOA for review against that organization’s standards for governmental
accounting and financial reporting. The City received a certificate of achievement for excellence in financial reporting from the
GFOA for the fiscal year ended December 31, 2016.
The City’s financial statements are audited annually as required by State law. Sikich LLP, Certified Public Accountants and
Advisors, Naperville, Illinois (“Sikich LLP”), audited the financial statements for fiscal year ended December 31, 2017. Copies of the
City’s CAFR are available at the City’s website. The CAFR for the fiscal year ended December 31, 2017, are included as APPENDIX
A to this Official Statement. Sikich LLP, has neither reviewed nor approved this Official Statement or its appendices.
The City has covenanted in connection with the issuance of the Bonds to file its CAFR and certain additional financial and
operating data within 270 days after the close of the City’s fiscal year. See APPENDIX C to this Official Statement.
Cash Management
The City invests available funds to the extent not needed for immediate expenditures in interest bearing securities. Money
market funds make up 100% of General Fund investments. Cash amounts held in bank accounts are collateralized by United States
government or agency obligations.
The City’s investment policy is in compliance with the Illinois Municipal Investment Act and limits investments to those that
are insured or which are registered (or for which the securities are held by the City or its agent) in the City’s name. Bond funds are
invested separately.
Revenues
The City receives revenue from a wide variety of sources. These include a real property tax, municipal shares of State sales
and income taxes, a home-rule sales tax, utility taxes, and federal grants, as well as various use charges, licenses, and permits. The
largest revenue source for the City is the property tax. See “REAL PROPERTY TAXATION” for a description of the property tax.
Other major revenue sources are described below.
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Sales Taxes
The City’s share of the State sales tax and a separate City home-rule sales tax are the second largest source of revenue to the
City. A portion of the State’s sales tax receipts from sales within Evanston are statutorily allocated to the City. The amount so
received by the City equals about 1.0% of those sales subject to the State tax. In addition, the City imposes a City-wide home-rule
sales tax, as permitted by State law, presently at a rate of 1.0%. Sales of vehicles, groceries and medicine, among other items, are
exempted by State law from this home-rule sales tax. The Department of Revenue collects both the State sales tax and the City’s sales
tax. Two percent (2%) of the City’s home-rule sales tax collections were retained as an administrative fee by the Department of
Revenue for State FY 2018. Beginning with State FY 2019, the Department of Revenue’s administrative fee has been reduced to
1.5% of home-rule sales tax collections. As illustrated on the following table, the State sales tax produced $10.6 million and the
home-rule sales tax produced $6.4 million for the City’s fiscal year ended December 31, 2018, based on preliminary unaudited
figures. The State sales taxes payable to the City have grown at an average compounded rate of approximately 1.77 percent between
fiscal years ended February 29, 2009 and December 31, 2018.
Ten Year History State Sales Tax Receipts
12-Month 12-Month
Home-Rule Increase/ Sales Tax Increase/
FY Ended Annual (Decrease) Annual (Decrease)
12/31/2018(1) $6,407,406 4.66% $10,555,250 6.10%
12/31/2017 6,122,088 (0.56%) 9,948,541 (2.63%)
12/31/2016 6,156,529 0.89% 10,216,966 2.17%
12/31/2015 6,102,128 (0.01%) 9,999,482 2.00%
12/31/2014 6,102,969 2.32% 9,803,582 0.89%
12/31/2013 5,964,747 4.51% 9,717,393 7.86%
12/31/2012 5,707,112 N/A 9,008,956 N/A
12/31/2011 4,902,429 N/A 7,671,007 N/A
2/28/2011 5,724,904 4.78% 8,791,573 2.87%
2/28/2010 5,463,561 (1.96%) 8,546,173 (3.52%)
2/28/2009 5,572,880 (5.73%) 8,857,994 (4.11%)
(1)Figures for the fiscal year ended 12/31/2018 are preliminary and unaudited and are subject to change.
Source: The City and the City’s CAFR.
Personal Property Replacement Taxes
Personal Property Replacement Taxes (“PPRT”) are revenues collected by the State and paid to local governments to replace
money that was lost by local governments when their powers to impose personal property taxes on corporations, partnerships, and
other business entities were taken away. Below are five years of PPRT for the City.
Personal Property Replacement Taxes
FY Ended Amount
12/31/2018(1) $1,350,173
12/31/2017 1,394,387
12/31/2016 1,425,178
12/31/2015 1,358,443
12/31/2014 1,448,645
(1)Figures for the fiscal year ended 12/31/2018 are preliminary and unaudited and are subject to change.
Source: The City and the City’s CAFR.
Utility Taxes
The City collects utility taxes on natural gas, electricity, and telephone charges. Based on preliminary unaudited figures,
utility taxes generated $6.7 million for the fiscal year ended December 31, 2018, compared to $6.6 million for the fiscal year ended
December 31, 2017, and $6.7 million for the fiscal year ended December 31, 2016.
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Overview of Budget for Fiscal Years 2017, 2018, and 2019
The total budget of the City for the fiscal year ending December 31, 2017 was $308.8 million. The General Fund portion of
the total budget for fiscal year ending December 31, 2017 was $118.7 million. The City ended the fiscal year ending December 31,
2017 under budget.
The total budget of the City for the fiscal year ending December 31, 2018 is $308.8 million. The General Fund portion of the
total budget for fiscal year ending December 31, 2018 is $114.2 million. The City expects the General Fund to end the fiscal year
ending December 31, 2018 with a surplus of approximately $500,000, based on unaudited results.
The total budget of the City for the fiscal year ending December 31, 2019 is $____ million. The General Fund portion of the
total budget for fiscal year ending December 31, 2019 is $____ million.
Summary of Financial Information
The following summary of financial information is taken from the CAFR of the City for fiscal years ended December 31,
2013 through December 31, 2017. Preliminary unaudited figures for the fiscal year ended December 31, 2018 are included where
they are available. This summary does not purport to be complete. Reference should be made to the CAFR for fiscal year ended
December 31, 2017 included as APPENDIX A of this Official Statement. Sikich LLP has neither reviewed nor approved this
summary.
General Fund Balance Sheet
Fiscal Years Ended
Assets: 12/31/2013 12/31/2014 12/31/2015 12/31/2016 12/31/2017(1)
Cash and Investments $10,885,387 $ 5,070,897 $ 2,168,922 $ 6,324,402 $ 5,767,719
Property Taxes Receivable 12,031,386 11,387,119 27,177,454 28,177,453 28,599,196
Due From Other Governments 7,247,146 6,876,727 8,567,535 7,066,670 6,120,698
Due From Other Funds 3,029,567 3,868,070 2,497,033 3,430,218 3,846,698
All Other Assets 2,983,910 3,454,712 1,340,477 2,879,876 2,945,801
Total Assets 36,177,396 30,657,525 41,751,421 47,878,619 47,280,112
Liabilities:
Vouchers Payable 1,760,323 2,245,334 2,187,056 3,042,151 3,569,393
Accrued Payroll 2,317,172 293,472 600,834 839,121 1,110,921
Compensated Absences Payable 207,027 302,311 -- -- --
Due To Other Funds/Governments 4,546,512 2,882,454 -- 3,368,372 23,967
All Other Liabilities 506,188 420,885 1,042,031 783,589 628,953
Total Liabilities 9,337,222 6,144,456 3,829,921 8,033,233 5,333,234
Deferred Inflows of Resources 10,477,223 9,530,103 27,216,664 28,177,453 28,599,196
Fund Balances:
Nonspendable -- -- 118,433 -- 300,00
Restricted -- -- -- -- --
Committed -- -- -- -- --
Assigned 6,361,490 5,347,110 5,671,992 5,045,638 4,179,617
Unassigned 10,001,461 9,635,856 4,914,411 6,622,295 8,868,065
Total Fund Balance 16,362,951 14,982,966 10,704,836 11,667,933 13,347,682
Total Liabilities, Deferred
Inflows and Fund Balance $36,177,396 $30,657,525 $41,751,421 $47,878,619
$47,280,112
(1)Unaudited figures for the fiscal year ended 12/31/2018 are currently unavailable.
Sources: The City; CAFR for fiscal years ended 12/31/2013 through 12/31/2017.
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General Fund
Statement of Fund Operations
Fiscal Years Ended
Revenues: 12/31/2013 12/31/2014 12/31/2015 12/31/2016 12/31/2017 12/31/2018(1)
Taxes $38,709,390 $38,222,153 $52,628,569 $54,336,773 $58,812,954 $60,490,044
Licenses and Permits 10,617,414 14,503,168 12,184,303 17,933,413 13,357,610 11,680,895
Intergovernmental 18,382,644 17,964,980 18,998,689 18,445,108 18,024,694 19,207,379
Charges for Services 7,722,937 7,792,469 8,224,155 8,694,803 8,679,945 10,412,949
Fines and Forfeits 3,448,523 3,357,965 3,554,188 3,611,901 3,467,693 3,765,058
Investment Income 26,907 13,037 6,573 30,285 38,558 94,681
Miscellaneous 1,418,949 1,138,650 950,964 1,338,381 1,858,107 1,763,275
Total 80,326,764 82,992,422 96,547,441 104,390,664 104,239,561 107,414,281
Expenditures:
General Management and Support 14,147,518 11,642,286 11,753,081 15,929,441 16,839,903 17,758,836
Public Safety 40,650,660 43,013,173 58,461,316 60,939,168 63,444,262 64,187,767
Public Works 8,797,497 17,398,563 16,866,953 13,240,692 13,032,463 13,523,392
Health & Human Resource Dev. 3,601,469 3,836,705 3,140,999 3,021,327 3,110,698 3,165,206
Recreation & Cultural Opportunities 14,744,293 10,486,537 11,079,855 11,893,837 12,371,359 12,842,485
Housing & Economic Dev. 2,536,209 2,627,187 2,359,753 2,455,754 2,536,144 3,572,658
Total 84,477,646 89,004,451 103,661,957 107,480,219 111,334,829 115,050,345
Transfers In 6,826,313 7,233,511 7,769,334 8,099,626 12,446,096 --
Transfers Out (3,345,967) (2,601,467) (3,169,989) (4,046,974) (3,671,079) --
Interfund Transfers 3,480,346 4,632,044 4,599,345 4,052,652 8,775,017 8,133,142
Fund Balance, Beginning of Year 17,033,487 16,362,951 14,982,966 10,704,836 11,667,933 13,347,682
Prior period adjustment -- -- (1,762,959) -- -- (131,583)
Fund Balance, End of Year $16,362,951 $14,982,966 $10,704,836 $11,667,933 $13,347,682 $13,713,178
(1)Figures for the fiscal year ended 12/31/2018 are preliminary and unaudited and are subject to change.
Sources: The City; CAFR for fiscal years ended 12/31/2013 through 12/31/2017.
Insurance Coverage
The City maintains commercial all-risk property insurance with regard to City facilities, subject to a deductible of $75,000
per occurrence. The City maintains general liability insurance for claims in excess of $2.0 million per occurrence.
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GENERAL OBLIGATION BONDED INDEBTEDNESS
Outstanding General Obligation Debt
The below table provides the City’s outstanding general obligation debt issues as of the issuance of the Bonds.
General Obligation Debt by Issue
Date of Amount Final Interest Rates Principal
Issue Type of Obligation Issued Maturity Outstanding Outstanding
08/15/2010 Bonds, Series 2010A $ 6,500,000 12/01/2029 2.00% - 3.625%
$ 4,395,000
08/15/2010 Taxable Bonds, Series 2010B 8,000,000 12/01/2019 2.50% - 3.30% 1,135,000
08/01/2011 Bonds, Series 2011A 19,240,000 12/01/2031 2.00% - 4.50% 12,300,000
07/26/2012 Bonds, Series 2012A 15,720,000 12/01/2032 3.00% - 3.25% 9,355,000
08/15/2013 Bonds, Series 2013A 12,565,000 12/01/2033 2.00% - 4.75% 10,325,000
11/20/2013 Ref. Bonds, Series 2013B 28,875,000 12/01/2025 2.00% - 3.00% 10,885,000
08/21/2014 Bonds, Series 2014 12,045,000 12/01/2034 1.25% - 5.00% 10,275,000
11/10/2015 Bonds, Series 2015A 13,095,000 12/01/2035 2.00% - 4.00% 11,680,000
11/10/2015 Ref. Bonds, Series 2015B 11,075,000 12/01/2022 2.00% - 3.00% 6,775,000
09/28/2016 Bonds, Series 2016A 13,715,000 12/01/2036 2.00% - 4.00% 12,680,000
09/28/2016 Ref. Bonds, Series 2016B 7,635,000 12/01/2026 2.00% - 3.00% 6,275,000
10/16/2017 Bonds, Series 2017A 13,990,000 12/01/2037 3.00% - 4.00% 13,530,000
10/16/2017 Ref. Bonds, Series 2017B 9,225,000 12/01/2027 2.00% - 4.00% 8,240,000
10/16/2017 Taxable Bonds, Series 2017C 5,000,000 12/01/2035 2.05% - 4.00% 5,000,000
08/07/2018 Bonds, Series 2018A 24,385,000 12/01/2043 3.125% - 5.00% 24,385,000
08/07/2018 Bonds, Series 2018B 16,545,000 12/01/2038 3.125% - 5.00% 16,545,000
08/07/2018 Ref. Bonds, Series 2018C 8,020,000 12/01/2028 4.00% - 5.00% 8,020,000
08/07/2018 Taxable Bonds, Series 2018D 3,570,000 12/01/2038 3.70% - 4.25% 3,570,000
Existing Total $175,370,000
Dated Date Bonds, Series 2019A* $ 13,285,000 $ 13,285,000
Dated Date Bonds, Series 2019B* 13,280,000 13,280,000
Total* $201,935,000
*Preliminary, subject to change.
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The below table provides the City’s outstanding general obligation debt service as of the issuance of the Bonds.
Total General Obligation Debt Service
Year Outstanding G.O. Debt The Bonds(1) Total
Ending Principal Interest Principal Interest Debt Service(1)
12/31/2019 $ 10,860,000 $ 6,246,086 $ - $ 630,919(2) $ 17,737,005
12/31/2020 11,115,000 5,937,069 400,000 1,328,250 18,780,319
12/31/2021 11,450,000 5,596,566 420,000 1,308,250 18,774,816
12/31/2022 12,040,000 5,231,584 790,000 1,287,250 19,348,834
12/31/2023 10,675,000 4,813,233 830,000 1,247,750 17,565,983
12/31/2024 10,650,000 4,421,070 870,000 1,206,250 17,147,320
12/31/2025 11,005,000 4,016,915 915,000 1,162,750 17,099,665
12/31/2026 10,105,000 3,587,125 960,000 1,117,000 15,769,125
12/31/2027 9,445,000 3,188,290 1,005,000 1,069,000 14,707,290
12/31/2028 8,715,000 2,820,290 1,060,000 1,018,750 13,614,040
12/31/2029 8,095,000 2,488,040 1,110,000 965,750 12,658,790
12/31/2030 7,905,000 2,181,437 1,165,000 910,250 12,161,687
12/31/2031 8,210,000 1,877,053 1,220,000 852,000 12,159,053
12/31/2032 7,290,000 1,556,600 1,280,000 791,000 10,917,600
12/31/2033 6,940,000 1,317,008 1,345,000 727,000 10,329,008
12/31/2034 6,310,000 1,081,062 1,415,000 659,750 9,465,812
12/31/2035 5,680,000 873,891 1,485,000 589,000 8,627,891
12/31/2036 4,525,000 686,421 1,560,000 514,750 7,286,171
12/31/2037 3,810,000 534,901 1,635,000 436,750 6,416,651
12/31/2038 3,020,000 401,825 1,720,000 355,000 5,496,825
12/31/2039 1,395,000 294,025 1,805,000 269,000 3,763,025
12/31/2040 1,445,000 245,200 830,000 178,750 2,698,950
12/31/2041 1,500,000 187,400 870,000 137,250 2,694,650
12/31/2042 1,560,000 127,400 915,000 93,750 2,696,150
12/31/2043 1,625,000 65,000 960,000 48,000 2,698,000
Total $175,370,000 $59,775,494 $26,565,000 $18,904,169 $280,614,662
(1)Preliminary, subject to change. (2)Includes capitalized interest through December 1, 2019.
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A portion of the debt service on the City’s outstanding general obligation bonds is expected to be paid from sources other
than general property taxes levied throughout the City. These sources include incremental taxes in TIF districts, special service area
taxes, and revenues from various enterprise funds including sewer services fees (“Other Debt Service Sources”). The City’s total
general obligation debt service schedule and portion expected to be paid from Other Debt Service Sources is presented in the table
below; no assurance is given that such Other Debt Service Sources will be available or will be so applied.
Total and Scheduled for Abatement General Obligation Debt Service(1)
Expected to be Paid From
Year Outstanding G.O. Debt(2)* Other Debt Service Sources(2)* Net
Ending Principal Interest Principal Interest Debt Service(2)*
12/31/2019 $ 10,860,000 $ 6,877,005 $ 3,640,750 $ 2,429,556 $ 11,666,699
12/31/2020 11,515,000 7,265,319 1,953,890 1,458,812 15,367,617
12/31/2021 11,870,000 6,904,816 2,024,067 1,397,324 15,353,425
12/31/2022 12,830,000 6,518,834 2,234,396 1,331,801 15,782,638
12/31/2023 11,505,000 6,060,983 2,319,979 1,256,317 13,989,687
12/31/2024 11,520,000 5,627,320 2,521,632 1,177,358 13,448,330
12/31/2025 11,920,000 5,179,665 2,593,616 1,090,025 13,416,025
12/31/2026 11,065,000 4,704,125 2,539,427 996,895 12,232,803
12/31/2027 10,450,000 4,257,290 2,560,761 903,986 11,242,543
12/31/2028 9,775,000 3,839,040 2,623,967 811,624 10,178,450
12/31/2029 9,205,000 3,453,790 2,524,929 717,822 9,416,039
12/31/2030 9,070,000 3,091,687 2,630,951 631,000 8,899,736
12/31/2031 9,430,000 2,729,053 2,728,712 539,480 8,890,860
12/31/2032 8,570,000 2,347,600 2,341,406 443,174 8,133,021
12/31/2033 8,285,000 2,044,008 2,116,997 361,538 7,850,473
12/31/2034 7,725,000 1,740,812 2,050,530 284,854 7,130,427
12/31/2035 7,165,000 1,462,891 1,929,064 211,475 6,487,352
12/31/2036 6,085,000 1,201,171 1,177,597 140,857 5,967,717
12/31/2037 5,445,000 971,651 989,072 95,961 5,331,617
12/31/2038 4,740,000 756,825 972,009 55,423 4,469,394
12/31/2039 3,200,000 563,025 300,373 15,019 3,447,634
12/31/2040 2,275,000 423,950 - - 2,698,950
12/31/2041 2,370,000 324,650 - - 2,694,650
12/31/2042 2,475,000 221,150 - - 2,696,150
12/31/2043 2,585,000 113,000 - - 2,698,000
Total $201,935,000 $78,679,662 $44,774,125 $16,350,301 $219,490,236
(1)As of the Dated Date. (2)Amounts are rounded.
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*Preliminary, subject to change.
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Overlapping General Obligation Bonded Debt
(As of March 18, 2019)
Total Percent Amount
Taxing Body Outstanding Debt Allocable Allocable
Cook County $2,950,121,751 1.82% $ 53,692,216
Cook County Forest Preserve District(1) 92,605,000 1.82%
1,685,411
Metropolitan Water Reclamation District(2) 2,679,240,889 1.86% 49,833,881
Skokie Park District(3) 3,076,000 0.62% 19,071
Community Consolidated School District No. 65 71,646,067 90.34% 64,725,057
Township High School District No. 202 26,865,000 90.34% 24,269,841
Community College District No. 535 32,130,000 12.00% 3,855,600
Total Overlapping General Obligation Bonded Debt $198,081,077
(1)Does not include $48,305,000 alternate revenue source bonds. (2)Does not include $97,190,000 alternate revenue source bonds.
(3)Does not include $19,348,484 alternate revenue source bonds.
Source: Cook County Tax Extension and the MSRB’s Electronic Municipal Market Access system (“EMMA”).
Debt Ratios
Metric Value
True Value (2017) $8,220,180,360
EAV (2017)(1) 2,740,060,120
Population (U.S. Census Bureau 2013-2017 ACS 5-year population estimate) 75,557
Direct Debt (Property Tax Supported)* $ 157,160,875
Direct Debt (Supported by Other Sources)* 44,774,125
Total Direct Debt* $ 201,935,000
Self-imposed Debt Limit (Property Tax Supported)(2) $ 152,000,000
Total Overlapping Debt $ 198,081,077
Total Direct and Overlapping Debt* $ 400,016,077
Total Direct and Overlapping Debt (Less Debt Supported by Other Sources)* $ 355,241,952
General Obligation
All General
Debt (Less Debt
Supported
Debt Ratio Obligation Debt by Other Sources)
Direct Debt Per True Value* 2.46% 1.91%
Direct Debt Per EAV* 7.37% 5.74%
Direct Debt Per Capita* $2,673 $2,080
Direct and Overlapping Debt Per True Value* 4.87% 4.32%
Direct and Overlapping Debt Per EAV* 14.60% 12.96%
Direct and Overlapping Debt Per Capita* $5,294 $4,702
(1)Does not include TIF incremental value. (2)See “THE CITY – Government” herein for a discussion of the City’s self-imposed debt limit. Direct Debt (Supported by Other Sources) is not
subject to the self-imposed debt limit.
*Preliminary, subject to change.
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General Obligation Debt Trends
Year Governmental Business-Type Library Total
Ending Activities Activities Component Unit General Obligation
12/31/2018 $144,701,821 $25,839,037 $4,829,139 $175,369,997
12/31/2017 117,965,915 25,504,953 3,029,128 146,499,996
12/31/2016 112,107,778 29,902,079 1,970,143 143,980,000
12/31/2015 114,683,721 30,957,894 1,643,381 147,284,996
12/31/2014 116,836,839 29,787,840 2,125,321 148,750,000
12/31/2013 117,531,511 30,411,358 2,767,131 150,710,000
12/31/2012 120,938,742 33,221,258 -- 154,160,000
12/31/2011 122,579,206 35,115,794 -- 157,695,000
2/28/2011 117,322,439 36,212,561 -- 153,535,000
2/28/2010 111,233,880 40,236,120 -- 151,470,000
[Future Financings]
The City does not plan to issue additional debt during this calendar year. Fundraising efforts by Friends continue in order to
minimize the City’s debt liability associated with the Robert Crown Project.
REAL PROPERTY TAXATION
As a home-rule municipality, the City has the ability to levy real property taxes on the taxable property in the City without
limitation as to rate or amount. The City levies real property taxes for general government purposes, pension contributions, and
general obligation debt service. Real property taxes are applied to taxable property based on its assessed value (less various
exemptions), as equalized among counties by the Department of Revenue. This is referred to as the equalized assessed valuation or
“EAV.” See “Real Property Assessment, Tax Levy, and Collections Procedures” herein.
Taxable property is reassessed every three years. The most recent reassessment period was tax year 2017. The following
table shows the City’s EAV in recent years. The taxes collected in 2017 were payable with respect to the EAV for tax year 2016. The
EAV of property for tax year 2017 was approximately $2.74 billion, which does not include the EAV included in TIF districts (see
“Tax Increment Financing” herein).
Historic EAV(1)
Tax Year Total % Change
2017 $2,740,060,120 2.61%
2016 2,670,411,769 21.60%
2015 2,196,021,525 -2.16%
2014 2,244,569,975 1.95%
2013 2,201,697,038 -12.44%
2012 2,514,621,552 -7.80%
2011 2,727,367,573 -10.34%
2010 3,041,884,087 -7.99%
2009 3,305,989,369 12.51%
2008 2,938,397,892 5.99%
(1)TIF Incremental value not included.
Source: Cook County Clerk’s Office.
Property owned by not-for-profit colleges, universities, and hospitals is not subject to real property taxation. Northwestern
University, the City’s largest employer, does not pay property taxes on educational properties. The University does pay its share of
water and sewer charges, utilities taxes, permit fees, and other charges for services.
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EAV by Classification of Property(1)
2013 Percent 2014 Percent 2015 Percent 2016 Percent 2017 Percent
Residential $1,653,524,481 75.10% $1,792,383,435 79.85% $1,751,252,888 79.75% $2,151,672,082 80.57% $2,178,182,897 79.49%
Farm 15,956 0.00% 15,467 0.00% 15,467 0.00% 15,467 0.00% 15,467 0.00%
Commercial 452,108,891 20.53% 416,165,953 18.54% 410,670,248 18.70% 483,830,858 18.12% 527,589,667 19.25%
Industrial 94,820,879 4.31% 34,726,327 1.55% 32,549,681 1.48% 33,333,491 1.25% 32,680,857 1.195
Railroad 1,226,831 0.06% 1,278,793 0.06% 1,533,241 0.07% 1,559,871 0.06% 1,591,232 0.06%
Total EAV $2,201,697,038 100.00% $2,244,569,975 100.00% $2,196,021,525 100.00% $2,670,411,769 100.00% $2,740,060,120 100.00%
(1)Does not include TIF incremental value. See “Tax Incremental Financing” below. The City’s TIF incremental value for 2017 was $77,954,625.
Note: Percentages may not add to 100% because of rounding.
Source: Cook County Clerk’s Office.
Tax Increment Financing
Under Illinois law, municipalities may designate particular areas as redevelopment project areas and may provide for tax
increment financing for redevelopment project costs in those TIF districts. In a TIF district, collections of real property taxes levied
by all taxing bodies, to the extent attributed to increases in the EAV of the TIF district over its EAV when the TIF district was so
designated, are deposited in a special tax allocation fund of the municipality and are available for use by the municipality to pay
qualified redevelopment costs with respect to the TIF district. Qualified redevelopment costs include, among other items, costs of
construction of public works or improvements, costs of rehabilitation of public or private buildings, and costs of land acquisition.
Amounts in the special tax allocation fund for a TIF district also may be used to pay debt service on bonds issued by the municipality
for qualified redevelopment costs of that district (“TIF Bonds”). To the extent that the tax collections in respect of a TIF district are
deposited in the special tax allocation fund and used for qualified redevelopment costs or related debt service, they are not available
for other governmental purposes, including paying unrelated general obligation bonds of the municipality.
As of tax year 2017 the City has designated five TIF districts. The total incremental EAV of these districts for this tax year
totaled $77,954,625. The EAV for these districts at the time the districts were so designated (the base or “frozen” value) was
$91,489,225.
EAV of Tax Increment Financing Districts
2013 2014 2015 2016 2017
Frozen Value $100,935,488 $ 99,927,882 $ 99,927,882 $ 91,489,225 $ 91,489,225
Incremental Value 73,305,912 67,584,148 64,362,312 68,721,151 77,954,625
Total EAV(1) $162,748,327 $157,025,794 $154,808,491 $158,901,401 $168,878,659
(1)The Total EAV of the TIF districts located in the City may not equal the sum of the Frozen Value and the Incremental EAV where the current EAV
of certain TIF districts is less than the Frozen Value.
Source: Cook County Clerk’s Office.
TIF Bonds may, in some cases, also be general obligations of the municipality. In that case general obligation bonds, in
addition to their other claims for payment, may have a claim for payment from the amounts on deposit in the special tax allocation
fund for that TIF district.
Special Service Areas
Under Illinois law, municipalities may establish special service areas and may levy real property taxes with respect to taxable
real property within the special service area to pay costs of special municipal services for the area or to pay debt service on bonds of
the municipality issued to provide those special services.
The City has established a number of special service areas for the upgrade of streets and sidewalks in its central business
district. Taxes levied and collected with respect to special service areas are not shown as general revenues of the City.
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City Property Taxes
The following table shows the collection history for real property taxes levied by the City.
Tax Extensions and Collections
Taxes
Levy Collection Taxes Collected and Percent
Year Year Extended Distributed Collected
2017 2018 $48,494,651 $45,908,361 94.67%
2016 2017 47,538,529 46,723,572 98.29%
2015 2016 46,394,914 44,974,845 96.94%
2014 2015 45,557,079 44,280,493 97.20%
2013 2014 43,869,798 42,762,685 97.48%
2012 2013 43,330,121 41,776,375 96.41%
2011 2012 43,397,590 42,064,756 96.93%
2010 2011 41,479,398 39,412,004 95.02%
2009 2010 39,779,364 38,018,159 95.57%
2008 2009 38,044,671 36,246,629 95.27%
The following table shows the ten largest real property taxpayers in the City.
Ten Largest Real Property Taxpayers
Percentage
2017 Equalized of Total
Taxpayer Type of Business Assessed Values City EAV
Orrington TT LLC Golub Commercial buildings and public parking garage $ 30,589,645 1.09%
Rotary International Non-profit organization 27,015,153 0.96%
McCaffery Interests Commercial buildings 24,085,133 0.85%
FSP 909 Davis Street Commercial buildings 20,064,249 0.71%
MB Sherman Highlands Commercial buildings 17,562,846 0.62%
Northshore University Health Commercial, healthcare 16,190,838 0.57%
1890 Maple LLC Apartments 15,850,962 0.56%
Omni Orrington Hotel Hotel 14,841,112 0.53%
TIAA PK Evanston Inc. Apartment building, super market, retail store 13,801,338 0.49%
Evanston LLC Commercial buildings 12,869,296 0.46%
Top Ten Total
$192,870,473 6.84%
City Total 2017 EAV, including TIF incremental value. $2,818,014,745
Source: Cook County Clerk’s Office.
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Property tax rates for City purposes, as well as rates for governmental bodies that substantially overlap the City are shown
below.
Historic City Tax Rates
(Per $100 EAV)
Fund 2013 2014 2015 2016 2017
Corporate $ 0.4351 $ 0.3939 $ 0.3896 $ 0.2954 $ 0.2942
Bond & Interest 0.5468 0.5298 0.4990 0.4234 0.4092
Garbage -- -- -- -- 0.0153
Police Pension 0.3740 0.3810 0.4208 0.3788 0.3775
Fire Pension 0.2809 0.2756 0.3286 0.3007 0.3003
IMRF 0.1225 0.1238 0.1238 0.1018 0.0930
General Assistance -- 0.0613 -- -- --
TOTAL $ 1.759 $ 1.765 $ 1.762 $ 1.501 $ 1.490
Tax Rates for Overlapping Taxing Agencies
(Taxes Billed in 2017 – Per $100 EAV)
Taxing Agency 2017 Rate
City of Evanston $ 1.490
Cook County 0.496
Cook County Forest Preserve District 0.062
Consolidated Elections 0.031
City of Evanston Library Fund 0.247
General Assistance 0.034
Elementary School District No. 65 3.673
Evanston Township High School District No. 202 2.329
Oakton Community College District No. 535 0.232
Metropolitan Water Reclamation District 0.402
North Shore Mosquito Abatement District 0.010
Total - property not in park or special purpose district $ 9.006
Source: Cook County Clerk’s Office.
Real Property Assessment, Tax Levy, and Collection Procedures
The following is a summary of general real property assessment, tax levy, and collection procedures in the County.
Real Property Assessment. The County Assessor (the “Assessor”) is responsible for the assessment of all taxable real
property within the County, including such property located within the boundaries of the City, except for certain railroad property,
pollution control facilities, and low sulfur dioxide emission coal-fueled devices, which are assessed directly by the Department of
Revenue. For triennial reassessment purposes, Cook County is divided into three districts: west and south suburbs (the “South Tri”),
north and northwest suburbs (the “North Tri”), and the City of Chicago (the “City Tri”). The City is located in the North Tri and was
reassessed for the 2016 tax levy year.
In response to the downturn of the real estate market, the Assessor reduced the 2009 assessed value on suburban residential
properties (specifically, those properties located in the South Tri and the North Tri) not originally scheduled for reassessment in 2009.
For tax year 2009, each suburban township received an adjustment percentage for tax year 2009, lowering the existing assessed values
of all residential properties in such township within a range of 4% to 15%, beginning with the second-installment tax bills payable in
the fall of 2010.
Real property in the County is separated into classes for assessment purposes. After the Assessor establishes the fair market
value of a parcel of property, that value is multiplied by the appropriate classification percentage to arrive at the assessed valuation
(the “Assessed Valuation”) for the parcel. Such classification percentages range from 10% for certain residential, commercial, and
industrial property to 25% for other industrial and commercial property.
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Property is classified for assessment into six basic categories, each of which is assessed (beginning with the 2009 tax levy
year) at various percentages of fair market value as follows: Class 1 - unimproved real estate (10%); Class 2 - residential (10%); Class
3 - rental-residential (16% in tax year 2009, 13% in tax year 2010, and 10% in tax year 2011 and subsequent years); Class 4 - not-for-
profit (25%); Class 5a - commercial (25%); and Class 5b - industrial (25%). In addition, property may be temporarily classified into
one of eight additional assessment classification categories. Upon expiration of such classification, property so classified will revert to
one of the basic six assessment classifications described above.
The Assessor has established procedures enabling taxpayers to contest their proposed Assessed Valuations. Once the
Assessor certifies its final Assessed Valuations, a taxpayer can seek review of its assessment by appealing to the Cook County Board
of Review (the “Board of Review”), which consists of three commissioners elected by the voters of the County. The Board of Review
has the power to adjust the Assessed Valuations set by the Assessor.
Owners of residential property having six or fewer units are able to appeal decisions of the Board of Review to the Illinois
Property Tax Appeal Board (the “PTAB”), a statewide administrative body. The PTAB has the power to determine the Assessed
Valuation of real property based on equity and the weight of the evidence. Taxpayers may appeal the decision of PTAB to either the
circuit court of Cook County (the “Circuit Court”) or the Illinois appellate court under the Illinois Administrative Review Law.
As an alternative to seeking review of Assessed Valuations by PTAB, taxpayers who have first exhausted their remedies
before the Board of Review may file an objection in the Circuit Court. The procedure under this alternative is similar to the judicial
review procedure described in the immediately preceding paragraph, however, the standard of proof differs. In addition, in cases
where the Assessor agrees that an assessment error has been made after tax bills have been issued, the Assessor can correct any factual
error, and thus reduce the amount of taxes due, by issuing a Certificate of Error. Certificates of Error are not issued in cases where the
only issue is the opinion of the valuation of the property.
Equalization. After the Assessor has established the Assessed Valuation for each parcel for a given year, and following any
revisions by the Board of Review or PTAB, the Department of Revenue is required by statute to review the Assessed Valuations. The
Department of Revenue establishes an equalization factor (the “Equalization Factor”), commonly called the “multiplier,” for each
county to make all valuations uniform among the 102 counties in the State. Under State law, the aggregate of the assessments within
each county is equalized at 33-1/3% of the estimated fair cash value of real property located within the county prior to any applicable
exemptions. One multiplier is applied to all property in the County, regardless of its assessment category, except for certain farmland
property and wind energy assessable property, which are not subject to equalization.
Once the Equalization Factor is established, the Assessed Valuation, as revised by the Board of Review or PTAB, is
multiplied by the Equalization Factor to determine the EAV of that parcel. The EAV for each parcel is the final property valuation
used for determination of tax liability. The aggregate EAV for all parcels in any taxing body’s jurisdiction, plus the valuation of
property assessed directly by the Department of Revenue, constitute the total real estate tax base for the taxing body, which is used to
calculate tax rates (the “Assessment Base”).
Exemptions. The Illinois Property Tax Code, as amended (the “Property Tax Code”), currently provides for a variety of
different homestead exemptions (“Homestead Exemptions”). Homestead Exemptions reduce the property tax burden of the recipient
while increasing the tax burden for all other taxpayers in the taxing district.
The General (Residential) Homestead Exemption reduces the taxable assessed value of an individual's primary residence by
an amount equal to the increase in EAV over the 1977 EAV. The maximum assessment deduction for counties with 3,000,000 or more
inhabitants is $7,000 for taxable years 2012 through 2016 and $10,000 for taxable years 2017 and thereafter. This exemption may be
granted on a pro-rated basis for newly constructed homes based upon the number of days in the tax year the home was occupied by the
taxpayer.
The Disabled Persons’ Homestead Exemption is an additional exemption available to certain disabled individuals who meet
State-mandated guidelines. The exemption reduces the taxable assessed value by an additional $2,000.
The Long-Time Occupant Homestead Exemption limits the increase in EAV of a taxpayer’s homestead property to 10% per
year if such taxpayer has owned the property for at least ten years as of January 1 of the assessment year (or five years if purchased
with certain government assistance) and has a household income of $100,000 or less (“Qualified Homestead Property”). If the
taxpayer’s annual income is $75,000 or less, the EAV of the Qualified Homestead Property may increase by no more than 7% per
year. There is no exemption limit for Qualified Homestead Properties.
The Homestead Improvement Exemption applies to residential properties that have been improved or rebuilt in the 2 years
following a catastrophic event, as defined in the Property Tax Code. The exemption is limited to the fair cash value up to an annual
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maximum of $75,000 for up to four years (or $25,000 in assessed value, which is 33-1/3% of fair cash value), to the extent the
assessed value deduction is attributable solely to such improvements or rebuilding.
There are two additional exemptions for senior citizens. The Senior Citizens Homestead exemption operates annually to
reduce the EAV on a senior citizen's home. The maximum reduction for counties with 3,000,000 or more inhabitants is $5,000 for
taxable years 2013 through 2016 and $8,000 for taxable years 2017 and thereafter. Furthermore, property that is first occupied as a
residence after January 1 of any assessment year by a person who is eligible for the Senior Citizens Homestead Exemption must be
granted a pro-rata exemption for the assessment year based on the number of days during the assessment year that the property is
occupied as a residence by a person eligible for the exemption.
A Senior Citizens Assessment Freeze Homestead Exemption freezes property tax assessments for homeowners who are 65
and older and receive an annual income not in excess of $55,000 through taxable year 2016 and $65,000 for taxable year 2017 and
thereafter. In general, this exemption limits the annual real property tax bill of such property by granting to qualifying senior citizens
an exemption as to a portion of the valuation of their property. The exempt amount is the difference between (i) the current EAV of
their residence and (ii) the base amount, which is the EAV of a senior citizen's residence for the year prior to the year in which he or
she first qualifies and applies for this exemption, plus the EAV of improvements since such year. Beginning in taxable year 2017, the
amount of the exemption is equal to the greater of the amount calculated as described in the previous sentence (as more completely set
forth in the Property Tax Code) or $2,000.
Beginning January 1, 2015, purchasers of certain single family homes and residences of one to six units located in certain
targeted areas (as defined in the applicable section of the Property Tax Code) can apply for the Community Stabilization Assessment
Freeze Pilot Program. To be eligible the purchaser must meet certain requirements for rehabilitating the property, including
expenditures of at least $5 per square foot, adjusted by CPI. Upon meeting the requirements, the assessed value of the improvements
is reduced by (a) 90% in the first seven years, (b) 65% in the eighth year, and (c) 35% in the ninth year. The benefit ceases in the
tenth year. The program will be phased out by June 30, 2029.
The Natural Disaster Homestead Exemption (the “Natural Disaster Exemption”) applies to homestead properties containing a
residential structure that has been rebuilt following a natural disaster, as defined in the Property Tax Code, occurring in taxable year
2012 or any taxable year thereafter. The Natural Disaster Exemption is equal to the EAV of the residence in the first taxable year for
which the taxpayer applies for the exemption minus the base amount. To be eligible for the Natural Disaster Exemption, the
residential structure must be rebuilt within two years after the date of the natural disaster, and the square footage of the rebuilt
residential structure may not be more than 110% of the square footage of the original residential structure as it existed immediately
prior to the natural disaster. The Natural Disaster Exemption remains at a constant amount until the taxable year in which the property
is sold or transferred.
Three exemptions are available to veterans of the United States armed forces. The Veterans with Disabilities Exemption for
Specially-Adapted Housing exempts up to $100,000 of the Assessed Valuation of property owned and used exclusively by veterans
with a disability, their spouses or unmarried surviving spouses. Qualification for this exemption requires the veteran’s disability to be
of such a nature that the federal government has authorized payment for purchase of specially adapted housing under the U.S. Code as
certified to annually by the Illinois Department of Veterans Affairs or for housing or adaptations donated by a charitable organization
to the veteran with a disability.
The Standard Homestead Exemption for Veterans with Disabilities provides an annual homestead exemption to veterans with
a service-connected disability based on the percentage of such disability. If the veteran has a (i) service-connected disability of 30% or
more but less than 50%, the annual exemption is $2,500, (ii) service-connected disability of 50% or more but less than 70%, the
annual exemption is $5,000, and (iii) service-connected disability of 70% or more, the property is exempt from taxation.
The Returning Veterans’ Homestead Exemption is available for property owned and occupied as the principal residence of a
veteran in the assessment year, and the year following the assessment year, in which the veteran returns from an armed conflict while
on active duty in the United States armed forces. This provision grants a one-time, two-year homestead exemption of $5,000.
Lastly, in addition to the Homestead Exemptions, certain property is exempt from taxation on the basis of ownership and/or
use, such as public parks, not-for-profit schools and public schools, churches, and not-for-profit hospitals and public hospitals.
Tax Levy. As part of the annual budgetary process of governmental units (the “Units”) with power to levy taxes in the
County, the designated body for each Unit annually adopts proceedings to levy real estate taxes. The administration and collection of
real estate taxes is statutorily assigned to the County Clerk and the County Treasurer. After the Units file their annual tax levies, the
County Clerk computes the annual tax rate for each Unit.
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Extensions. The County Clerk then computes the total tax rate applicable to each parcel of real property by aggregating the
tax rates of all of the Units having jurisdiction over the particular parcel. The County Clerk extends the tax by entering the tax
(determined by multiplying the total tax rate by the EAV of that parcel for the current assessment year) in the books prepared for the
County Collector (the “Warrant Books”) along with the tax rates, the Assessed Valuation, and the EAV. The Warrant Books are the
County Collector’s authority for the collection of taxes and are used by the County Collector as the basis for issuing tax bills to all
property owners.
Collections. Property taxes are collected by the County Collector, who also serves as the County Treasurer, who remits to
each Unit its share of the collections. Taxes levied in one year become payable during the following year in two installments, the first
due on March 1 and the second on the later of August 1 or 30 days after the mailing of the tax bills. A payment due is deemed to be
paid on time if the payment is postmarked on the due date. Beginning with the first installment payable in 2010, the first installment is
equal to 55% of the prior year’s tax bill. However, if a Certificate of Error is approved by a court or certified on or before November
30 of the preceding year and before the estimated tax bills are prepared, then the first installment is instead based on the certain
percentage of the corrected prior year’s tax bill. The second installment covers the balance of the current year’s tax bill, and is based
on the then current tax year levy, Assessed Valuation, and Equalization Factor, and reflects any changes from the prior year in those
factors. The following table sets forth the second installment penalty date for the last 10 tax levy years in Cook County; the first
installment penalty date has been March 1 for all such years.
Tax Levy Year Second Installment Penalty Date
2008 December 1, 2009
2009 December 13, 2010
2010 November 1, 2011
2011 August 1, 2012
2012 August 1, 2013
2013 August 1, 2014
2014 August 3, 2015
2015 August 1, 2016
2016 August 1, 2017
2017 August 1, 2018
It is possible that the changes to the assessment appeals process described above will cause delays similar to those
experienced in past years in preparation and mailing of the second installment in future years. The County may provide for tax bills to
be payable in four installments instead of two. However, the County has not required payment of tax bills in four installments. During
the periods of peak collections, tax receipts are forwarded to each Unit on a weekly basis. Upon receipt of taxes from the County
Collector, the City promptly credits the taxes received to the funds for which they were levied.
At the end of each collection year, the County Collector presents the Warrant Books to the Circuit Court and applies for a
judgment for all unpaid taxes. The court orders resulting from the application for judgment provides for an Annual Tax Sale (the
“Annual Tax Sale”) of unpaid taxes shown on that year’s Warrant Books. A public sale is held, at which time successful tax buyers
pay the unpaid taxes plus penalties. In each such public sale, the collector can use any “automated means.” Unpaid taxes accrue
penalties at the rate of 1.5% per month from their due date until the date of sale. Taxpayers can redeem their property by paying the
amount paid at the sale, plus a maximum of 12% for each six-month period after the sale. If no redemption is made within the
applicable redemption period (ranging from six months to two and one-half years depending on the type and occupancy of the
property) and the tax buyer files a petition in the Circuit Court, notifying the necessary parties in accordance with the applicable law,
the tax buyer receives a deed to the property. In addition, there are miscellaneous statutory provisions for foreclosure of tax liens.
If there is no sale of the tax lien on a parcel of property at the Annual Tax Sale, the taxes are forfeited and the property
becomes eligible to be purchased at any time thereafter at an amount equal to all delinquent taxes and interest accrued to the date of
purchase. Redemption periods and procedures are the same as applicable to the Annual Tax Sale.
The Scavenger Sale (the “Scavenger Sale”), like the Annual Tax Sale, is a sale of unpaid taxes. The Scavenger Sale is held
every two years on all property on which two or more years’ taxes are delinquent. The sale price of the unpaid taxes is the amount bid
at such sale, which may be less than the amount of delinquent taxes. Redemption periods vary from six months to two and a half years
depending upon the type and occupancy of the property.
Truth in Taxation Law. Legislation known as the Truth in Taxation Law (the “Law”) limits the aggregate amount of certain
taxes which can be levied by, and extended for, a taxing district to 105% of the amount of taxes extended in the preceding year unless
specified notice, hearing, and certification requirements are met by the taxing body. The express purpose of the Law is to require
published disclosure of, and hearing upon, an intention to adopt a levy in excess of the specified levels.
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PENSION AND RETIREMENT OBLIGATIONS(1)
Illinois Municipal Retirement Fund
The City contributes to the Illinois Municipal Retirement Fund (“IMRF”), a defined benefit agent multiple-employer public
employee retirement system that acts as a common investment and administrative agent for local governments and school districts in
the State (other than those covered by the Police or Firefighters' Pension Plan). The Illinois Pension Code establishes the benefit
provisions of the plan that can only be amended by the Illinois General Assembly. IMRF issues a publicly available financial report
that includes financial statements and supplementary information for the plan as a whole, but not by individual employer. That report
may be obtained online at www.imrf.org or by writing to the Illinois Municipal Retirement Fund, 2211 York Road, Suite 500, Oak
Brook, Illinois 60523.
Plan Administration. All employees hired in positions that meet or exceed the prescribed annual hourly standard must be
enrolled in IMRF as participating members. The plan is accounted for on the economic resources measurement focus and the accrual
basis of accounting. Employer and employee contributions are recognized when earned in the year that the contributions are required;
benefits and refunds are recognized as an expense and liability when due and payable.
Benefits Provided. IMRF provides two tiers of pension benefits. Employees hired before January 1, 2011, are eligible for Tier
1 benefits. Tier 1 employees are vested for pension benefits when they have at least eight years of qualifying service credit. Tier 1
employees who retire at age 55 (at reduced benefits) or after age 60 (at full benefits) with eight years of service are entitled to an
annual retirement benefit, payable monthly for life, in an amount equal to 1-2/3% of the final rate of earnings, for the first 15 years of
service credit, plus 2% for each year of service credit after 15 years to a maximum of 75% of their final rate of earnings. The final rate
of earnings is the highest total earnings during any consecutive 48 months within the last 10 years of service, divided by 48.
Employees hired on or after January 1, 2011, are eligible for Tier 2 benefits. For Tier 2 employees, pension benefits vest
after ten years of service. Participating members who retire at age 62 (reduced benefits) or after age 67 (full benefits) with ten years
of credited service are entitled to an annual retirement benefit, payable monthly for life, in an amount equal to 1-2/3% of their final
rate of earnings, for the first 15 years of service credit, plus 2% for each year of service credit after 15 years to a maximum of 75% of
their final rate of earnings. Final rate of earnings is the highest total earnings during any 96 consecutive months within the last 10
years of service, divided by 96.
Plan Membership. At December 31, 2016, IMRF membership consisted of the following:
Inactive employees or their beneficiaries currently receiving benefits 664
Inactive employees entitled to but not yet receiving benefits 353
Active employees 539
Total 1,556
The IMRF data included in the table above included membership of both the City and the Library.
Contributions. Employees participating in IMRF are required to contribute 4.50% of their annual covered salary to IMRF.
The member rate is established by State statute. The City is required to contribute the remaining amounts necessary to fund IMRF as
specified by statute. The employer contribution rate for the calendar year ended December 31, 2017 was 10.66% of covered payroll.
(1)Source: The City; CAFR for fiscal year ended 12/31/2017.
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Actuarial Assumptions. The City’s net pension liability was measured as of December 31, 2016 and the total pension liability
used to calculate the net pension liability was determined by an actuarial valuation performed as of the same date using the following
actuarial methods and assumptions:
Actuarial Valuation Date 12/31/2016
Actuarial Cost Method Entry-age Normal
Asset Valuation Method
Market Value
Inflation Rate 2.75%
Salary Increases 3.75% - 14.50%
Investment Rate of Return 7.50%
Cost of Living Adjustments 3.00%
For nondisabled retirees, an IMRF specific mortality table was used with fully generational projection scale MP-2014 (base
year 2012). IMRF specific rates were developed from the RP-2014 Blue Collar Health Annuitant Mortality Table with adjustments to
match current IMRF experience. For disabled retirees, an IMRF specific mortality table was used with fully generational projection
scale MP-2014 (base year 2012). IMRF specific rates were developed from the RP-2014 Disabled Retirees Mortality Table applying
the same adjustment that were applied for nondisabled lives. For active members, an IMRF specific mortality table was used with
fully generational projection scale MP-2014 (base year 2012). IMRF specific rates were developed from the RP-2014 Employee
Mortality Table with adjustments to match current IMRF experience. Changes in assumptions related to retirement age and mortality
were made since the prior measurement date.
Discount Rate. The discount rate used to measure the total pension liability was 7.50%. The projection of cash flows used to
determine the discount rate assumed that member contributions will be made at the current contribution rate and that the City
contributions will be made at rates equal to the difference between actuarially determined contribution rates and the member rate.
Based on those assumptions, the City’s fiduciary net position was projected to be available to make all projected future benefit
payments of current plan members.
Discount Rate Sensitivity. The following is a sensitivity analysis of the net pension liability (asset) to changes in the discount
rate. The table below presents the net pension liability (asset) of the City calculated using the discount rate of 7.50% as well as what
the City’s net pension liability (asset) would be if it were calculated using a discount rate that is 1 percentage point lower (6.50%) or 1
percentage point higher (8.50%) than the current rate:
1% Decrease (6.50%)
Current Discount Rate
(7.50%) 1% Increase (8.50%)
City $41,946,384 $15,480,181 $(6,317,096)
Library 4,072,688 1,503,385 (613,344)
Total $46,019,072 $16,983,566 $(6,930,440)
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Schedule of Changes in Net Pension Liability and Related Ratios.
Total Pension Liability – Calendar Year Ending December 31, 2016
Service Cost $ 3,951,687
Interest 16,947,408
Changes in Benefit Terms -
Difference Between Expected and Actual Experience (2,905,680)
Changes of Assumptions (269,039)
Benefit Payments, including Refunds of Employee Contributions (12,270,564)
Net Change in Total Pension Liability 5,453,812
Total Pension Liability – Beginning of Year 230,426,570
Total Pension Liability – End of Year $235,880,382
Plan Fiduciary Net Position – Calendar Year Ending December 31, 2016
Contributions – Employer $ 3,963,856
Contributions – Employee 1,705,636
Net investment income 14,441,739
Benefit payments, including Refunds of Member Contributions (12,270,564)
Administrative Expense (142,981)
Net Change in Plan Fiduciary Net Position 7,697,686
Plan Fiduciary Net Position – Beginning 211,199,130
Plan Fiduciary Net Position – Ending $218,896,816
Employer Net Pension Liability $ 16,983,566
Plan Fiduciary Net Position as a % of Total Pension Liability 92.80%
Covered-Employee Payroll $ 37,477,116
City’s Net Pension Liability as a % of Covered-Employee Payroll 45.32%
Schedule of Employer Contributions.
Fiscal Year
Ended
December 31,
Actuarially
Determined
Contribution
Actual
Contribution
Contribution
Deficiency
(Excess)
%
Contributed
Covered
Employee
Payroll
Contribution as
a % of Covered
Employee
Payroll
2017 $3,698,900 $3,695,564 $ 3,336 99.9% $37,514,202 9.9%
2016 3,882,629 3,963,856 (81,227) 102.1% 37,477,116 10.6%
2015 3,977,718 4,018,268 (40,550) 101.0% 37,703,487 10.7%
Police and Firefighters’ Pension Plans
Plan Administration. The Police Pension Plan and Firefighters' Pension Plan are contributory, defined benefit public
employee retirement plans administered by the City and a Board of Trustees for each fund. All sworn City police officers and
firefighters are participants in the plans. The plans do not issue stand-alone financial reports and they are not included in the report of
a public employee retirement system or another entity. The City accounts for the Police Pension and Firefighters' Pension Plans as
pension trust funds.
The plans are governed by a five-member pension board. Two members appointed by the City's Council, one elected by
retired pension members, and two elected by active members, constitute the pension board.
The Police and Firefighters' Pension Plans are accounted for on the economic resources measurement focus and the accrual
basis of accounting. Employer and employee contributions are recognized when earned in the year that the contributions are required,
benefits and refunds are recognized on an expense and liability when due and payable.
For employer contributions, the City’s budget policy is to fund pension plans at the funding level recommended annually by
the actuary. The General Fund is used to liquidate the net pension liability.
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Benefits Provided. As provided for by State statute, the Police and Firefighters' Pension Funds provide retirement benefits as
well as death and disability benefits to employees grouped into two tiers. Tier 1 is for employees hired prior to January 1, 2011 and
Tier 2 is for employees hired after that date. The following is a summary of the Police and Firefighters' Pension Funds as provided for
by State statute.
Police Pension Plan
Tier 1 - Covered employees attaining the age of 50 or more with 20 or more years of creditable service are entitled to receive
an annual retirement benefit of one half of the salary attached to the rank on the last day of service, or for one year prior to the last
day, whichever is greater. The pension shall be increased by 2.5% of such salary for each additional year of service over 20 years up
to 30 years to a maximum of 75% of such salary. Employees with at least 8 years but less than 20 years of credited service may retire
at or after age 60 and receive a reduced retirement benefit. The monthly pension of a police officer who retired with 20 or more years
of service after January 1, 1977 shall be increased annually, following the first anniversary date of retirement and paid upon reaching
at least age 55, by 3% of the original pension and 3% compounded annually thereafter.
Tier 2 - Covered employees attaining the age of 55 or more with 10 or more years of creditable service are entitled to receive
a monthly pension of 2.5% of the final average salary for each year of creditable service. The salary is initially capped at $106,800 but
increases annually thereafter and is limited to 75% of final average salary. Employees with 10 or more years of creditable service may
retire at or after age 50 and receive a reduced retirement benefit. The monthly pension of a police officer shall be increased annually
on the January 1 occurring either on or after the attainment of age 60 or the first anniversary of the pension start date, whichever is
later. Each annual increase shall be calculated at 3% or one-half the annual unadjusted percentage increase in the consumer price
index (“CPI”), whichever is less.
Firefighters’ Pension Plan
Tier 1 - Covered employees attaining the age of 50 or more with 20 or more years of creditable service are entitled to receive
a monthly retirement benefit of one-half of the monthly salary attached to the rank held in the fire service at the date of retirement.
The monthly pension shall be increased by one-twelfth of 2.5% of such monthly salary for each additional month over 20 years of
service through 30 years of service to a maximum of 75% of such monthly salary. Employees with at least 10 years but less than 20
years of credited service may retire at or after age 60 and receive a reduced retirement benefit. The monthly pension of a firefighter
who retired with 20 or more years of service after January 1, 1977 shall be increased annually, following the first anniversary date of
retirement and paid upon reaching at least the age 55, by 3% of the original pension and 3% compounded annually thereafter.
Tier 2 - Covered employees attaining the age of 55 or more with 10 or more years of creditable service are entitled to receive
a monthly pension of 2.5% of the final average salary for each year of creditable service. The salary is initially capped at $106,800 but
increases annually thereafter and is limited to 75% of final average salary. Employees with 10 or more years of creditable service may
retire at or after age 50 and receive a reduced retirement benefit. The monthly pension of a firefighter shall be increased annually on
the January 1 occurring either on or after the attainment of age 60 or the first anniversary of the pension start date, whichever is later.
Each annual increase shall be calculated at 3% or one-half the annual unadjusted percentage increase in the CPI, whichever is less.
Plan Membership. At January 1, 2017, plan membership consisted of the following:
Police Firefighters’
Inactive plan members or their beneficiaries currently receiving benefits 177 137
Inactive plan members entitled to but not yet receiving benefits 17 3
Active plan members 165 103
Total 359 243
Contributions. Covered employees are required to contribute 9.91% of their base salary to the Police Pension Plan. If an
employee leaves covered employment with less than 20 years of service, accumulated employee contributions may be refunded
without accumulated interest. The City is required to contribute the remaining amounts necessary to finance the plans as actuarially
determined by an enrolled actuary. Effective January 1, 2011, the City's contributions must accumulate to the point where the past
service cost for the Police Pension Plan is 90% funded by the year 2040. For the year ended December 31, 2017, the City's
contribution was 67.09% of covered payroll.
Participants contribute a fixed percentage of their base salary to the Firefighters' Pension Plan. At December 31, 2017, the
contribution percentage was 9.455%. If a participant leaves covered employment with less than 20 years of service, accumulated
participant contributions may be refunded without accumulated interest. The City is required to contribute the remaining amounts
necessary to finance the plan as actuarially determined by an enrolled actuary. Effective January 1, 2011, the City’s contributions must
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accumulate to the point where the past service cost for the Firefighters' Pension Plan is 90% funded by the year 2040. For the year
ended December 31, 2017, the City’s contribution was 79.58% of covered payroll.
Actuarial Assumptions(1). The City’s total pension liability was determined by an actuarial valuation performed using the
following actuarial methods and assumptions:
Police Firefighters’
Actuarial Valuation Date 12/31/2017 12/31/2017
Actuarial Cost Method Entry-age Normal Entry-age Normal
Asset Valuation Method
Market Value
Market Value
Inflation Rate 2.50% 2.50%
Salary Increases 7.36% - 3.62% 7.36% - 3.62%
Investment Rate of Return 6.50% 6.50%
Cost of Living Adjustments 3.00% - 1.25% 3.00% - 1.25%
Mortality rates were based on the RP-2000 Combined Healthy Mortality table with a Blue Collar Adjustment, projected to
the valuation date using Scale BB; disabled mortality rate is based on RP-2000 Disabled Retiree Mortality table, projected to the
valuation date using Scale BB.
Discount Rate(1). The discount rate used to measure both the total police pension liability and the total firefighters' pension
liability was 6.50%. The projection of cash flows used to determine the discount rate assumed that member contributions will be made
at the current contribution rate and that the City contribution will be made at rates equal to the difference between actuarially
determined contribution rates and the member rate. Based on those assumptions, both the Police Pension Plan's and the Firefighter’s
Pension Plan's fiduciary net position was projected to be available to make all projected future benefit payments of current plan
members.
Discount Rate Sensitivity(1). The following is a sensitivity analysis of the net pension liability (asset) to changes in the
discount rate. The table below presents the net pension liability (asset) of the City calculated using the discount rate of 6.50% as well
as what the City’s net pension liability (asset) would be if it were calculated using a discount rate that is 1 percentage point lower
(5.50%) or 1 percentage point higher (7.50%) than the current rate:
1% Decrease (5.50%)
Current Discount Rate
(6.50%) 1% Increase (7.50%)
Police $134,626,063 $103,897,772 $ 78,684,576
Firefighters’ 111,627,360 89,151,276 70,686,477
Total $246,253,423 $193,049,048 $149,371,053
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(1)Source: The City; Actuarial Valuation Reports for fiscal year ended 12/31/2017. The values contained in the Actuarial Valuation Reports for
fiscal year ended 12/31/2017 assume Investment Rates of Return of 6.50% for both the Police Pension Plan and Firefighters’ Pension Plan, which is
an adjustment from the values contained in the CAFR for fiscal year ended 12/31/2017, which assumed Investment Rates of Return of 6.25%.
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Schedule of Changes in Net Pension Liability and Related Ratios(1).
Total Pension Liability – Calendar Year Ending December 31, 2017 Police Firefighters’
Service Cost $ 3,993,751 $ 2,813,961
Interest 14,088,889 10,507,435
Changes in Benefit Terms - -
Difference Between Expected and Actual Experience 424,390 368,761
Changes of Assumptions - -
Benefit Payments, including Refunds of Employee Contributions (11,475,943) (8,608,369)
Net Change in Total Pension Liability 7,031,087 5,080,788
Total Pension Liability – Beginning of Year 218,496,352 163,143,565
Total Pension Liability – End of Year $225,527,439 $168,224,353
Plan Fiduciary Net Position – Calendar Year Ending December 31, 2017
Contributions – Employer $ 10,300,549 $ 8,205,800
Contributions – Employee 1,521,467 974,992
Net investment income 15,240,680 7,974,296
Benefit payments, including Refunds of Member Contributions (11,475,943) (8,609,369)
Administrative Expense (148,631) (72,640)
Net Change in Plan Fiduciary Net Position 15,438,122 8,473,079
Plan Fiduciary Net Position – Beginning 106,191,545 70,599,998
Plan Fiduciary Net Position – Ending $121,629,667 $ 79,073,077
Employer Net Pension Liability $103,897,772 $ 89,151,276
Plan Fiduciary Net Position as a % of Total Pension Liability 53.93% 47.00%
Covered-Employee Payroll $ 15,352,846 $ 10,311,920
City’s Net Pension Liability as a % of Covered-Employee Payroll 676.73% 864.55%
Schedule of Employer Contributions(1).
Police Pension Plan
Fiscal Year
Ended
December 31,
Actuarially
Determined
Contribution
Actual
Contribution
Contribution
Deficiency
(Excess)
%
Contributed
Covered
Employee
Payroll
Contribution as
a % of Covered
Employee
Payroll
2017 $10,237,200 $10,300,549 $ (63,349) 100.6%
$15,352,846 67.1%
2016 9,380,940 9,450,824 (69,884) 100.7% 17,474,672 54.1%
2015 8,257,475 8,804,264 (546,789) 106.6% 14,921,328 59.0%
Firefighters’ Pension Plan
Fiscal Year
Ended
December 31,
Actuarially
Determined
Contribution
Actual
Contribution
Contribution
Deficiency
(Excess)
%
Contributed
Covered
Employee
Payroll
Contribution as
a % of Covered
Employee
Payroll
2017 $8,148,709 $8,205,800 $ (57,091) 100.7% $10,311,920 79.6%
2016 7,350,865 7,396,641 (45,776) 100.6% 10,546,779 70.1%
2015 5,903,483 6,385,244 (481,761) 108.2% 10,396,357 61.4%
(1)Source: The City; Actuarial Valuation Reports for fiscal year ended 12/31/2017. The values contained in the Actuarial Valuation Reports for
fiscal year ended 12/31/2017 assume Investment Rates of Return of 6.50% for both the Police Pension Plan and Firefighters’ Pension Plan, which is
an adjustment from the values contained in the CAFR for fiscal year ended 12/31/2017, which assumed Investment Rates of Return of 6.25%.
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OTHER POSTEMPLOYMENT BENEFITS(1)
The City's and Library’s group health insurance plan provides coverage to active employees and retirees (or other qualified
terminated employees) at blended premium rates. This results in an other postemployment benefit (“OPEB”) for the retirees,
commonly referred to as an implicit rate subsidy. The group health insurance plan does not issue a publicly available financial report.
Contribution requirements are established through State laws. The City and Library implicitly contribute the difference
between retiree's contributions and unblended rates. Retirees pay 100% of the blended premiums to cover themselves and their
covered dependents ranging from $493 for single coverage to $1,891 for family coverage. The City pays 100% of health care
premiums for police officers and firefighters, their dependents, and their surviving spouses and dependent children if they were injured
or killed in the line of duty during an emergency, ranging from $493 for single coverage to $1,891 for family coverage. For the year
ended December 31, 2017, the City and Library's estimated contribution to the plan is $832,345. The City's and the Library's annual
OPEB cost (expense) is calculated based on the annual required contribution of the employer (“ARC”), an amount actuarially
determined in accordance with parameters of GASB Statement No. 45. The ARC represents a level of funding that, if paid on an
ongoing basis, is projected to cover normal cost each year and amortize any unfunded actuarial liabilities (or funding excess) over a
period not to exceed 30 years.
Plan Membership. At December 31, 2016 (the date of last actuarial valuation), membership consisted of the following:
Retirees and beneficiaries currently receiving benefits 87
Terminated employees entitled to but not yet receiving benefits -
Active employees 729
Total 816
The following table shows the components of the City’s annual OPEB cost for the year ended December 31, 2017, the
estimated contributions to the plan, and changes in the City’s net OPEB obligation to the retiree health plan:
ARC $1,271,450
Interest on net OPEB obligation 127,747
Adjustment to Annual Required Contribution (108,410)
Annual OPEB cost 1,290,787
Contributions made (822,579)
Change in OPEB obligation 468,208
Net OPEB obligation - Beginning 2,838,835
Net OPEB obligation - Ending $3,307,043
Trend Information. The City's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan, and the net
OPEB obligation for 2017 and two years prior were as follows:
Fiscal Year
Ending
Annual
OPEB Cost
% of OPEB
Contributed
Net OPEB
Obligation
12/31/2017 $1,290,787 63.73% $3,304,043
12/31/2016 1,287,185 58.89% 2,838,835
12/31/2015 1,086,641 92.27% 2,309,788
Funding Status. As of December 31, 2017, the City’s actuarial accrued liability for benefits was $15,018,773, all of which
was unfunded. The covered payroll (annual payroll of active employees covered by the plan) was $62,745,197, and the percentage of
the unfunded actuarial accrued liability to covered payroll was 23.94%.
In the actuarial valuation as of December 31, 2016, the entry-age normal cost method was used. The actuarial assumptions
include a 4.5% discount rate and an annual health care cost trend rate of 8.0% initially, reduced by decrements to an ultimate rate of
4.5%. Both rates include a 3.5% price inflation assumption. The actuarial value of retiree health plan assets was determined using
techniques that spread the effects of short-term volatility in the market value of investments over a three-year period. Retiree health
plan's unfunded actuarial accrued liability is being amortized as a level percentage of projected payroll on an open basis. The
amortization period at December 31, 2016 was 30 years.
(1)Source: The City; CAFR for fiscal year ended 12/31/2017.
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TAX EXEMPTION
Federal tax law contains a number of requirements and restrictions which apply to the Bonds, including investment
restrictions, periodic payments of arbitrage profits to the United States, requirements regarding the proper use of bond proceeds and
the facilities financed therewith, and certain other matters. The City and the 501(c)(3) Organizations have covenanted or will
covenant to comply with all requirements that must be satisfied in order for the interest on the Series A Bonds to be excludable from
gross income for federal income tax purposes. Failure to comply with certain of such covenants could cause interest on the Series A
Bonds to become includible in gross income for federal income tax purposes retroactively to the date of issuance of the Series A
Bonds. The City has covenanted to comply with all requirements that must be satisfied in order for the interest on the Series B Bonds
to be excludable from gross income for federal income tax purposes. Failure to comply with certain of such covenants could cause
interest on the Series B Bonds to become includible in gross income for federal income tax purposes retroactively to the date of
issuance of the Series B Bonds.
Subject to compliance by the City and the 501(c)(3) Organizations with the above referenced covenants, under present law, in
the opinion of Bond Counsel, interest on the Series A Bonds is excludable from the gross income of the owners thereof for federal
income tax purposes and is not included as an item of tax preference in computing the federal alternative minimum tax for individuals.
Subject to the City’s compliance with the above referenced covenants, under present law, in the opinion of Bond Counsel, interest on
the Series B Bonds is excludable from the gross income of the owners thereof for federal income tax purposes and is not included as
an item of tax preference in computing the federal alternative minimum tax for individuals.
In rendering its opinions, Bond Counsel will rely upon certifications of the City with respect to certain material facts within
the City’s knowledge. Bond Counsel’s opinions represent its legal judgment based upon its review of the law and the facts that it
deems relevant to render such opinion and is not a guarantee of a result. The City has agreed to confirm that the 501(c)(3)
Organizations are 501(c)(3) organizations and certain other matters prior to entering into use agreements with same.
Ownership of the Bonds may result in collateral federal income tax consequences to certain taxpayers, including, without
limitation, corporations subject to the branch profits tax, financial institutions, certain insurance companies, certain S corporations,
individual recipients of Social Security or Railroad Retirement benefits and taxpayers who may be deemed to have incurred (or
continued) indebtedness to purchase or carry tax-exempt obligations. Prospective purchasers of the Bonds should consult their tax
advisors as to applicability of any such collateral consequences.
The issue price for original issue discount (as further discussed below) and market discount purposes (the “OID Issue Price”)
for each maturity of the Bonds is the price at which a substantial amount of such maturity of the Bonds is first sold to the public
(excluding bond houses and brokers and similar persons or organizations acting in the capacity of underwriters, placement agents or
wholesalers). The OID Issue Price of a maturity of the Bonds may be different from the prices set forth, or the prices corresponding to
the yields set forth, on the inside cover page hereof.
If the OID Issue Price of a maturity of the Bonds is less than the principal amount payable at maturity, the difference between
the OID Issue Price of each such maturity, if any, of the Bonds (the “OID Bonds”) and the principal amount payable at maturity is
original issue discount.
For an investor who purchases an OID Bond in the initial public offering at the OID Issue Price for such maturity and who
holds such OID Bond to its stated maturity, subject to the condition that the City (and the 501(c)(3) Organizations, with respect to the
Series A Bonds) comply with the covenants discussed above, (a) the full amount of original issue discount with respect to such OID
Bond constitutes interest which is excludable from the gross income of the owner thereof for federal income tax purposes; (b) such
owner will not realize taxable capital gain or market discount upon payment of such OID Bond at its stated maturity; (c) such original
issue discount is not included as an item of tax preference in computing the alternative minimum tax for individuals under the Code,
as described above; and (d) the accretion of original issue discount in each year may result in certain other collateral federal income
tax consequences in each year even though a corresponding cash payment may not be received until a later year. Based upon the
stated position of the Department of Revenue, under Illinois income tax law, accreted original issue discount on such OID Bonds is
subject to taxation as it accretes, even though there may not be a corresponding cash payment until a later year. Owners of OID Bonds
should consult their own tax advisors with respect to the state and local tax consequences of original issue discount on such OID
Bonds.
Owners of Bonds who dispose of Bonds prior to the stated maturity (whether by sale, redemption or otherwise), purchase
Bonds in the initial public offering, but at a price different from the OID Issue Price or purchase Bonds subsequent to the initial public
offering should consult their own tax advisors.
If a Bond is purchased at any time for a price that is less than the Bond’s stated redemption price at maturity or, in the case of
an OID Bond, its OID Issue Price plus accreted original issue discount (the “Revised Issue Price”), the purchaser will be treated as
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having purchased a Bond with market discount subject to the market discount rules of the Code (unless a statutory de minimis rule
applies). Accrued market discount is treated as taxable ordinary income and is recognized when a Bond is disposed of (to the extent
such accrued discount does not exceed gain realized) or, at the purchaser’s election, as it accrues. Such treatment would apply to any
purchaser who purchases an OID Bond for a price that is less than its Revised Issue Price. The applicability of the market discount
rules may adversely affect the liquidity or secondary market price of such Bond. Purchasers should consult their own tax advisors
regarding the potential implications of market discount with respect to the Bonds.
An investor may purchase a Bond at a price in excess of its stated principal amount. Such excess is characterized for federal
income tax purposes as “bond premium” and must be amortized by an investor on a constant yield basis over the remaining term of
the Bond in a manner that takes into account potential call dates and call prices. An investor cannot deduct amortized bond premium
relating to a tax-exempt bond. The amortized bond premium is treated as a reduction in the tax-exempt interest received. As bond
premium is amortized, it reduces the investor’s basis in the Bond. Investors who purchase a Bond at a premium should consult their
own tax advisors regarding the amortization of bond premium and its effect on the Bond’s basis for purposes of computing gain or
loss in connection with the sale, exchange, redemption or early retirement of the Bond.
There are or may be pending in Congress legislative proposals, including some that carry retroactive effective dates, that, if
enacted, could alter or amend the federal tax matters referred to above or affect the market value of the Bonds. It cannot be predicted
whether or in what form any such proposal might be enacted or whether, if enacted, it would apply to bonds issued prior to enactment.
Prospective purchasers of the Bonds should consult their own tax advisors regarding any pending or proposed federal tax legislation.
Bond Counsel expresses no opinion regarding any pending or proposed federal tax legislation.
The Service has an ongoing program of auditing tax-exempt obligations to determine whether, in the view of the Service,
interest on such tax-exempt obligations is includible in the gross income of the owners thereof for federal income tax purposes. It
cannot be predicted whether or not the Service will commence an audit of the Bonds. If an audit is commenced, under current
procedures the Service may treat the City as a taxpayer and the Bondholders may have no right to participate in such procedure. The
commencement of an audit could adversely affect the market value and liquidity of the Bonds until the audit is concluded, regardless
of the ultimate outcome.
Payments of interest on, and proceeds of the sale, redemption or maturity of, tax-exempt obligations, including the Bonds, are
in certain cases required to be reported to the Service. Additionally, backup withholding may apply to any such payments to any Bond
owner who fails to provide an accurate Form W-9 Request for Taxpayer Identification Number and Certification, or a substantially
identical form, or to any Bond owner who is notified by the Service of a failure to report any interest or dividends required to be
shown on federal income tax returns. The reporting and backup withholding requirements do not affect the excludability of such
interest from gross income for federal tax purposes.
Interest on the Bonds is not exempt from present State of Illinois income taxes. Ownership of the Bonds may result in other
state and local tax consequences to certain taxpayers. Bond Counsel expresses no opinion regarding any such collateral consequences
arising with respect to the Bonds. Prospective purchasers of the Bonds should consult their tax advisors regarding the applicability of
any such state and local taxes. See APPENDIX B for the proposed forms of Bond Counsel opinions for the Bonds.
CONTINUING DISCLOSURE
The City will enter into a Continuing Disclosure Undertaking (the “Undertaking”) for the benefit of the beneficial owners of
the Bonds to send certain information annually and to provide notice of certain events to the Municipal Securities Rulemaking Board
(the “MSRB”) pursuant to the requirements the Rule adopted by the Commission under the Exchange Act. The information to be
provided on an annual basis, the events which will be noticed on an occurrence basis, and a summary of other terms of the
Undertaking, including termination, amendment, and remedies, are set forth below under “THE UNDERTAKING” and APPENDIX
C hereto.
The City, pursuant to issuing its prior bonds, entered into continuing disclosure undertakings (the “Prior Undertakings”) to
disseminate its audited financial statements and annual financing information (together, the “Annual Report”) and to file notice of
certain events with respect to such prior bonds to certain information repositories as required by the Rule. The list of events for which
the City is required to provide notice includes rating changes on the prior bonds.
The City failed to file its Annual Report for fiscal year 2015 and failed to file its annual financial information for fiscal years
2013 and 2017 within the required timeframe pursuant to the Prior Undertakings for certain of its prior bonds. Further, the City failed
to include certain annual financial information in its Annual Report for fiscal year 2013 with respect to certain water system revenue
bonds. Notices of such failures have since been filed on EMMA for the City’s outstanding prior bonds.
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The City failed to file notices of certain rating changes by Moody’s on certain of its prior bonds within the required
timeframe pursuant to the Prior Undertakings and the Rule. Notices of such rating changes have since been filed on EMMA for the
City’s outstanding prior bonds.
A failure by the City to comply with the Undertaking will not constitute a default under the Bond Ordinance and beneficial
owners of the Bonds are limited to the remedies described in the Undertaking. See “THE UNDERTAKING – Consequences of
Failure of the City to Provide Information” herein. A failure by the City to comply with the Undertaking must be reported in
accordance with the Rule and must be considered by any broker, dealer or municipal securities dealer before recommending the
purchase or sale of the Bonds in the secondary market. Consequently, such a failure may adversely affect the transferability and
liquidity of the Bonds and their market price.
Bond Counsel expresses no opinion as to whether the Undertaking complies with the requirements of Section (b)(5) of the
Rule.
THE UNDERTAKING
The following is a brief summary of certain provisions of the Undertaking of the City and does not purport to be complete.
The statements made under this caption are subject to the detailed provisions of the Undertaking, a form of which is attached hereto as
APPENDIX C.
Annual Financial Information Disclosure
The City covenants that it will disseminate its Annual Financial Information and its Audited Financial Statements, if any (as
described below), annually to the MSRB in such manner and format and accompanied by identifying information as is prescribed by
the MSRB or the Commission at the time of delivery of such information. The City is required to deliver such information within 270
days after the last day of the City’s fiscal year (currently December 31), beginning with the fiscal year ending December 31, 2018.
Audited Financial Statements as described below should be filed at the same time as the Annual Financial Information. If Audited
Financial Statements are not available when the Annual Financial Information is filed, Audited Financial Statements will be submitted
to EMMA within 30 days after availability to the City. MSRB Rule G-32 requires all EMMA filings to be in word-searchable PDF
format. This requirement extends to all documents to be filed with EMMA, including financial statements and other externally
prepared reports.
“Annual Financial Information” means the financial information and operating data of the type contained in the following
headings and subheadings of the Official Statement:
• All of the tables under the heading “FINANCES”;
• All of the tables under the heading “GENERAL OBLIGATION BONDED INDEBTEDNESS” (other than the table
entitled “Total and Scheduled for Abatement General Obligation Debt Service”); and
• The following tables under the heading “REAL PROPERTY TAXATION”:
o “Historic EAV”;
o “EAV by Classification of Property”;
o “Tax Extensions and Collections”; and
o “Historic City Tax Rates.”
“Audited Financial Statements” means the CAFR of the City prepared in accordance with generally accepted auditing
standards and Government Auditing Standards, issued by the Comptroller General of the United States.
All or a portion of the Annual Financial Information or Audited Financial Statements may be included by reference to other
documents which have been submitted to EMMA. If the information included by reference is contained in an official statement, the
official statement must be available from EMMA. The City shall clearly identify each such item of information included by reference.
To the extent that the foregoing are included in or easily derived from the Audited Financial Statements, such information
may not necessarily be restated separately under the Annual Financial Information.
Reportable Events Disclosure
The City covenants that it will disseminate in a timely manner, not in excess of ten business days after the occurrence of the
Reportable Event (as defined below), Reportable Events disclosure to the MSRB in such manner and format and accompanied by
identifying information as is prescribed by the MSRB or the Commission or the State at the time of delivery of such information.
MSRB Rule G-32 requires all EMMA filings to be in word-searchable PDF format. This requirement extends to all documents filed
with EMMA, including financial statements and other externally prepared reports. The “Reportable Events” are:
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• Principal and interest payment delinquencies
• Non-payment related defaults, if material
• Unscheduled draws on debt service reserves reflecting financial difficulties
• Unscheduled draws on credit enhancements reflecting financial difficulties
• Substitution of credit or liquidity providers, or their failure to perform
• Adverse tax opinions, the issuance by the Service of proposed or final determinations of taxability, Notices of Proposed Issue
(IRS Form 5701-TEB) or other material notices or determinations with respect to the tax status of the security, or other
material events affecting the tax status of the security
• Modifications to the rights of security holders
• Bond calls, if material, and tender offers
• Defeasances
• Release, substitution or sale of property securing repayment of the securities, if material
• Rating changes
• Bankruptcy, insolvency, receivership or similar event of the City (1)
• The consummation of a merger, consolidation, or acquisition involving the City or the sale of all or substantially all of the
assets of the City, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an
action or the termination of a definitive agreement to any such actions, other than pursuant to its terms, if material
• Appointment of a successor or additional trustee or the change of name of a trustee, if material
• Incurrence of a financial obligation of the City, if material, or agreement to covenants, events of default, remedies, priority
rights, or other similar terms of a financial obligation of the City, any of which affects security holders, if material (2)
• Default, event of acceleration, termination event, modification of terms, or other similar events under the terms of a financial
obligation of the City, any of which reflects financial difficulties(2)
Consequences of Failure of the City to Provide Information
The City shall give notice in a timely manner to the MSRB of any failure to provide disclosure of Annual Financial
Information and Audited Financial Statements when the same are due under the Undertaking.
In the event of a failure of the City to comply with any provision of the Undertaking, the beneficial owner of any Bond may
seek mandamus or specific performance by court order to cause the City to comply with its obligations under the Undertaking. A
default under the Undertaking shall not be deemed a default under the Ordinance, and the sole remedy under the Undertaking in the
event of any failure of the City to comply with the Undertaking shall be an action to compel performance.
Amendment; Waiver
Notwithstanding any other provision of the Undertaking, the City by ordinance authorizing such amendment or waiver, may
amend the Undertaking, and any provision of the Undertaking may be waived, if:
(a) (i) The amendment or waiver is made in connection with a change in circumstances that arises from a change
in legal requirements, including without limitation, pursuant to a “no-action” letter issued by the Commission, a change in law, or a
change in the identity, nature, or status of the City, or type of business conducted; or
(ii) This Agreement, as amended, or the provision, as waived, would have complied with the requirements of
the Rule at the time of the primary offering, after taking into account any amendments or interpretations of the Rule, as well as any
change in circumstances; and
(b) The amendment or waiver does not materially impair the interests of the beneficial owners of the Bonds, as
determined by parties unaffiliated with the City (such as Bond Counsel).
(1)This Reportable Event is considered to occur when any of the following occurs: the appointment of a receiver, fiscal agent, or similar officer for
the City in a proceeding under the U.S. Bankruptcy Code or in any other proceeding under State or federal law in which a court or governmental
authority has assumed jurisdiction over substantially all of the assets or business of the City, or if such jurisdiction has been assumed by leaving the
existing governing body and officials or officers in possession but subject to the supervision and orders of a court or governmental authority, or the
entry of an order confirming a plan of reorganization, arrangement, or liquidation by a court or governmental authority having supervision or
jurisdiction over substantially all of the assets or business of the City.
(2)The term “financial obligation” means a: (i) debt obligation; (ii) derivative instrument entered into in connection with, or pledged as security or a
source of payment for, an existing or planned debt obligation; or (iii) a guarantee of (i) or (ii). The term “financial obligation” does not include
municipal securities as to which a final official statement has been provided to the MSRB consistent with the Rule.
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In the event that the Commission or the MSRB or other regulatory authority approves or requires the Annual Financial
Information, Audited Financial Statements, or notices of a Reportable Event to be filed with a central post office, governmental
agency, or similar entity other than the MSRB or in lieu of the MSRB, the City shall, if required, make such dissemination to such
central post office, governmental agency, or similar entity without the necessity of amending the Undertaking.
Termination of Undertaking
The Undertaking shall be terminated if the City shall no longer have any legal liability for any obligation on or relating to
repayment of the Bonds under the Ordinance. The City shall give notice to the MSRB in a timely manner if this paragraph is
applicable.
Additional Information
Nothing in the Undertaking shall be deemed to prevent the City from disseminating any other information, using the means
of dissemination set forth in the Undertaking or any other means of communication, or including any other information in any Annual
Financial Information or Audited Financial Statements or notice of occurrence of an event, in addition to that which is specifically
required by the Undertaking. If the City chooses to include any information from any document or notice of occurrence of an event in
addition to that which is specifically required by the Undertaking, the City shall have no obligation under the Undertaking to update
such information or include it in any future disclosure or notice of occurrence of a Reportable Event.
Dissemination of Information; Dissemination Agent
When filings are required to be made with the MSRB in accordance with the Undertaking, such filings are required to be
made through EMMA or through any other electronic format or system prescribed by the MSRB for purposes of the Rule.
The City may, from time to time, appoint or engage a Dissemination Agent to assist it in carrying out its obligations under the
Undertaking, and may discharge any such Dissemination Agent, with or without appointing a successor Dissemination Agent.
BOND RATINGS
The Bonds are rated “__” (___ Outlook) by Moody’s and “__” (___ Outlook) by Fitch. Such ratings reflect only the views
of such organizations and any desired explanation of the significance of such ratings should be obtained from the rating agency
furnishing the same, at the following addresses: Moody’s Investors Service, 99 Church Street, New York, New York 10007; Fitch
Ratings, 70 West Madison Street, Chicago, Illinois 60602. Generally, a rating agency bases its rating on the information and materials
furnished to it and on investigations, studies and assumptions of its own. There is no assurance such ratings will not be revised
downward or withdrawn entirely by the rating agencies, if in the judgment of such rating agencies, circumstances so warrant. Any
such downward revision or withdrawal of such ratings may have an adverse effect on the market price of the Bonds. Such ratings are
not to be construed as recommendations of the rating agencies to buy, sell, or hold the Bonds, and the ratings assigned by the rating
agencies should be evaluated independently.
UNDERWRITING
Bids for the Bonds were received at a competitive public sale on May 16, 2019.
__________ has agreed, subject to the conditions of closing set forth in the notice of sale (the “Notice of Sale”) for the Series
A Bonds, to purchase the Series A Bonds at a purchase price of $____ (consisting of the par amount of the Series A Bonds, plus net
original issue premium of $___, less an underwriter's discount of $___), plus accrued interest, if any.
__________ has agreed, subject to the conditions of closing set forth in the Series B Bonds Notice of Sale, to purchase the
Series B Bonds at a purchase price of $____ (consisting of the par amount of the Series B Bonds, plus an original issue premium of
$___, less an underwriter's discount of $___), plus accrued interest, if any.
The Bonds will be offered at the respective initial public offering prices which produce the yields shown on the inside cover
page of this Official Statement. After the Bonds are released for sale to the public, the initial public offering prices and other selling
terms may from time to time be varied by the Underwriters.
[LITIGATION]
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The City is subject from time to time to litigation in the ordinary course of its activities, including land use issues,
employment, and traffic accidents, among other matters.
There is no controversy or litigation of any nature now pending or, to the knowledge of the City, threatened to restrain or
enjoin the issuance, sale, execution or delivery of the Bonds or the levy and collection of taxes to pay the debt service on the Bonds; or
questioning the proceedings or authority pursuant to which the Bonds are issued and taxes levied; or questioning or relating to the
validity of the Bonds, or contesting the corporate existence of the City or the titles of its present officers to their respective offices.
FINANCIAL ADVISORS
The City has engaged PFM Financial Advisors LLC and Independent Public Advisors, LLC (the “Financial Advisors”) in
connection with the City’s issuance and sale of the Bonds. Under the terms of their engagement, the Financial Advisors are not
obligated to undertake any independent verification of or assume any responsibility for the accuracy, completeness, or fairness of the
information contained in this Official Statement. Both PFM Financial Advisors LLC and Independent Public Advisors, LLC are
registered with the Commission and the MSRB as a municipal advisor.
LEGAL MATTERS
Certain legal matters incident to the authorization, issuance, and sale of the Bonds are subject to the approving legal opinion
of Chapman and Cutler LLP, which has been retained by, and acts as, Bond Counsel to the City. Bond Counsel has not been retained
or consulted on disclosure matters and has not undertaken to review or verify the accuracy, completeness, or sufficiency of this
Official Statement or other offering material relating to the Bonds and assumes no responsibility for the statements or information
contained in or incorporated by reference in this Official Statement, except that in its capacity as Bond Counsel, Chapman and Cutler
LLP has, at the request of the City, reviewed only those portions of this Official Statement involving the description of the Bonds, the
security for the Bonds (excluding forecasts, projections, estimates, or any other financial or economic information in connection
therewith), and the description of the federal tax exemption of the interest on the Bonds. This review was undertaken solely at the
request and for the benefit of the City and did not include any obligation to establish or confirm factual matters set forth herein.
Certain legal matters in conjunction with the issuance of the Bonds will be passed upon for the City by its Law Department. Ice Miller
LLP, Chicago, Illinois will serve as Disclosure Counsel to the City.
CLOSING CERTIFICATE
The City will provide to the purchasers at the time of delivery of the Bonds, a certificate confirming to the purchaser that, to
the best of their knowledge and belief, the Official Statement, together with any supplements to it, as of the date of sale and at the time
of delivery of the Bonds, was true and correct in all material respects and did not at any time contain any untrue statement of a
material fact or omit to state a material fact required to be stated, where necessary to make the statements, in light of the circumstances
under which they were made, not misleading.
This Official Statement has been duly approved, executed and delivered by the City.
City of Evanston,
Cook County, Illinois
By: /s/
City Manager
By: /s/
Mayor
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APPENDIX A
AUDITED ANNUAL FINANCIAL REPORT OF THE CITY OF EVANSTON, IL
FOR THE YEAR ENDED DECEMBER 31, 2017
The Comprehensive Annual Financial Report
The City’s Comprehensive Annual Financial Report for the year ended December 31, 2017,
is available from EMMA and is hereby incorporated by reference.
The independent auditor has not been engaged to perform, and has not performed since the date of its report (a portion of which is
included herein), any procedures on the financial statements addressed in the report nor on this Official Statement, nor has the
independent auditor been asked to give consent to the inclusion of this appendix in this Official Statement.
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APPENDIX B
PROPOSED FORMS OF BOND COUNSEL OPINIONS
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PROPOSED FORM OF OPINION OF BOND COUNSEL
[LETTERHEAD OF CHAPMAN AND CUTLER LLP]
[TO BE DATED CLOSING DATE]
We hereby certify that we have examined certified copy of the proceedings (the
“Proceedings”) of the City Council of the City of Evanston, Cook County, Illinois (the “City”)
passed preliminary to the issue by the City of its fully registered General Obligation Corporate
Purpose Bonds, Series 2019A (the “Bonds”), to the amount of $___________, dated the date
hereof, due serially on December l of the years and in the amounts and bearing interest as
follows:
YEAR AMOUNT ($) RATE (%)
2022
2023
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
2035
2036
2037
2038
2039
2040
2041
2042
2043
the Bonds due on or after December 1, 20__, being subject to redemption prior to maturity at the
option of the City as a whole or in part in any order of their maturity as determined by the City
(less than all of the Bonds of a single maturity to be selected by the Bond Registrar), on
December 1, 20__, or on any date thereafter, at the redemption price of par plus accrued interest
to the redemption date, as provided in the Proceedings, and we are of the opinion that the
Proceedings show lawful authority for said issue under the laws of the State of Illinois now in
force.
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We further certify that we have examined the form of bond prescribed for said issue and
find the same in due form of law, and in our opinion said issue, to the amount named, is valid
and legally binding upon the City and is payable from any funds of the City legally available for
such purpose, and all taxable property in the City is subject to the levy of taxes to pay the same
without limitation as to rate or amount, except that the rights of the owners of the Bonds and the
enforceability of the Bonds may be limited by bankruptcy, insolvency, moratorium,
reorganization and other similar laws affecting creditors’ rights and by equitable principles,
whether considered at law or in equity, including the exercise of judicial discretion.
It is our opinion that, subject to compliance by the City and certain 501(c)(3)
organizations with certain covenants (the “Covenants”), under present law, interest on the Bonds
is excludable from gross income of the owners thereof for federal income tax purposes and is not
included as an item of tax preference in computing the alternative minimum tax for individuals
under the Internal Revenue Code of 1986, as amended. Failure to comply with certain of the
Covenants could cause interest on the Bonds to be includible in gross income for federal income
tax purposes retroactively to the date of issuance of the Bonds. Ownership of the Bonds may
result in other federal tax consequences to certain taxpayers, and we express no opinion
regarding any such collateral consequences arising with respect to the Bonds.
We express no opinion herein as to the accuracy, adequacy or completeness of any
information furnished to any person in connection with any offer or sale of the Bonds.
In rendering this opinion, we have relied upon certifications of the City with respect to
certain material facts within the City’s knowledge. Our opinion represents our legal judgment
based upon our review of the law and the facts that we deem relevant to render such opinion and
is not a guarantee of a result. This opinion is given as of the date hereof and we assume no
obligation to revise or supplement this opinion to reflect any facts or circumstances that may
hereafter come to our attention or any changes in law that may hereafter occur.
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PROPOSED FORM OF OPINION OF BOND COUNSEL
[LETTERHEAD OF CHAPMAN AND CUTLER LLP]
[TO BE DATED CLOSING DATE]
We hereby certify that we have examined certified copy of the proceedings (the
“Proceedings”) of the City Council of the City of Evanston, Cook County, Illinois (the “City”)
passed preliminary to the issue by the City of its fully registered General Obligation Corporate
Purpose Bonds, Series 2019B (the “Bonds”), to the amount of $____________, dated the date
hereof, due serially on December l of the years and in the amounts and bearing interest as
follows:
YEAR AMOUNT ($) RATE (%)
2020
2021
2022
2023
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
2035
2036
2037
2038
2039
the Bonds due on or after December 1, 20__, being subject to redemption prior to maturity at the
option of the City as a whole or in part in any order of their maturity as determined by the City
(less than all of the Bonds of a single maturity to be selected by the Bond Registrar), on
December 1, 20__, or on any date thereafter, at the redemption price of par plus accrued interest
to the redemption date, as provided in the Proceedings, and we are of the opinion that the
Proceedings show lawful authority for said issue under the laws of the State of Illinois now in
force.
We further certify that we have examined the form of bond prescribed for said issue and
find the same in due form of law, and in our opinion said issue, to the amount named, is valid
and legally binding upon the City and is payable from any funds of the City legally available for
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such purpose, and all taxable property in the City is subject to the levy of taxes to pay the same
without limitation as to rate or amount, except that the rights of the owners of the Bonds and the
enforceability of the Bonds may be limited by bankruptcy, insolvency, moratorium,
reorganization and other similar laws affecting creditors’ rights and by equitable principles,
whether considered at law or in equity, including the exercise of judicial discretion.
It is our opinion that, subject to the City’s compliance with certain covenants, under
present law, interest on the Bonds is excludable from gross income of the owners thereof for
federal income tax purposes and is not included as an item of tax preference in computing the
alternative minimum tax for individuals under the Internal Revenue Code of 1986, as amended.
Failure to comply with certain of such City covenants could cause interest on the Bonds to be
includible in gross income for federal income tax purposes retroactively to the date of issuance
of the Bonds. Ownership of the Bonds may result in other federal tax consequences to certain
taxpayers, and we express no opinion regarding any such collateral consequences arising with
respect to the Bonds.
We express no opinion herein as to the accuracy, adequacy or completeness of any
information furnished to any person in connection with any offer or sale of the Bonds.
In rendering this opinion, we have relied upon certifications of the City with respect to
certain material facts within the City’s knowledge. Our opinion represents our legal judgment
based upon our review of the law and the facts that we deem relevant to render such opinion and
is not a guarantee of a result. This opinion is given as of the date hereof and we assume no
obligation to revise or supplement this opinion to reflect any facts or circumstances that may
hereafter come to our attention or any changes in law that may hereafter occur.
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APPENDIX C
FORM OF CONTINUING DISCLOSURE UNDERTAKING
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CONTINUING DISCLOSURE UNDERTAKING
FOR THE PURPOSE OF PROVIDING
CONTINUING DISCLOSURE INFORMATION
UNDER SECTION (B)(5) OF RULE 15C2-12
This Continuing Disclosure Undertaking (this “Agreement”) is executed and delivered by the
City of Evanston, Cook County, Illinois (the “City”), in connection with the issuance of
$_________________ General Obligation Corporate Purpose Bonds, Series 2019A, and
$_________________ General Obligation Corporate Purpose Bonds, Series 2019B (together, the
“Bonds”). The Bonds are being issued pursuant to an ordinance adopted by the City Council of the City
on the 22nd day of April, 2019 (as supplemented by the Bond Order authorized therein and executed in
connection with the sale of the Bonds, the “Ordinance”).
In consideration of the issuance of the Bonds by the City and the purchase of such Bonds by the
beneficial owners thereof, the City covenants and agrees as follows:
1. PURPOSE OF THIS AGREEMENT. This Agreement is executed and delivered by the City as
of the date set forth below, for the benefit of the beneficial owners of the Bonds and in order to assist the
Participating Underwriters in complying with the requirements of the Rule (as defined below). The City
represents that it will be the only obligated person with respect to the Bonds at the time the Bonds are
delivered to the Participating Underwriters and that no other person is expected to become so committed
at any time after issuance of the Bonds.
2. DEFINITIONS. The terms set forth below shall have the following meanings in this
Agreement, unless the context clearly otherwise requires.
Annual Financial Information is defined in the Official Statement.
Annual Financial Information Disclosure means the dissemination of disclosure concerning
Annual Financial Information and the dissemination of the Audited Financial Statements as set forth in
Section 4.
Audited Financial Statements means the audited financial statements of the City prepared
pursuant to the principles and as described in Exhibit I.
Commission means the Securities and Exchange Commission.
Dissemination Agent means any agent designated as such in writing by the City and which has
filed with the City a written acceptance of such designation, and such agent’s successors and assigns.
EMMA means the MSRB through its Electronic Municipal Market Access system for municipal
securities disclosure or through any other electronic format or system prescribed by the MSRB for
purposes of the Rule.
Exchange Act means the Securities Exchange Act of 1934, as amended.
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Financial Obligation means a (a) debt obligation; (b) derivative instrument entered into in
connection with, or pledged as security or a source of payment for, an existing or planned debt obligation;
or (c) guarantee of a debt obligation or any such derivative instrument; provided that “financial
obligation” shall not include municipal securities as to which a final official statement (as defined in the
Rule) has been provided to the MSRB consistent with the Rule.
MSRB means the Municipal Securities Rulemaking Board.
Official Statement means the Final Official Statement, dated ______________, 2019, and relating
to the Bonds.
Participating Underwriter means each broker, dealer or municipal securities dealer acting as an
underwriter in the primary offering of the Bonds.
Reportable Event means the occurrence of any of the Events with respect to the Bonds set forth in
Exhibit II.
Reportable Events Disclosure means dissemination of a notice of a Reportable Event as set forth
in Section 5.
Rule means Rule 15c2-12 adopted by the Commission under the Exchange Act, as the same may
be amended from time to time.
State means the State of Illinois.
Undertaking means the obligations of the City pursuant to Sections 4 and 5.
3. CUSIP NUMBERS. The CUSIP Numbers of the Bonds are set forth in Exhibit III. The City
will include the CUSIP Numbers in all disclosure materials described in Sections 4 and 5 of this
Agreement.
4. ANNUAL FINANCIAL INFORMATION DISCLOSURE. Subject to Section 8 of this Agreement,
the City hereby covenants that it will disseminate its Annual Financial Information and its Audited
Financial Statements (in the form and by the dates set forth in Exhibit I) to EMMA in such manner and
format and accompanied by identifying information as is prescribed by the MSRB or the Commission at
the time of delivery of such information and by such time so that such entities receive the information by
the dates specified. MSRB Rule G-32 requires all EMMA filings to be in word-searchable PDF format.
This requirement extends to all documents required to be filed with EMMA, including financial
statements and other externally prepared reports.
If any part of the Annual Financial Information can no longer be generated because the operations
to which it is related have been materially changed or discontinued, the City will disseminate a statement
to such effect as part of its Annual Financial Information for the year in which such event first occurs.
If any amendment or waiver is made to this Agreement, the Annual Financial Information for the
year in which such amendment or waiver is made (or in any notice or supplement provided to EMMA)
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shall contain a narrative description of the reasons for such amendment or waiver and its impact on the
type of information being provided.
5. REPORTABLE EVENTS DISCLOSURE. Subject to Section 8 of this Agreement, the City
hereby covenants that it will disseminate in a timely manner (not in excess of ten business days after the
occurrence of the Reportable Event) Reportable Events Disclosure to EMMA in such manner and format
and accompanied by identifying information as is prescribed by the MSRB or the Commission at the time
of delivery of such information. MSRB Rule G-32 requires all EMMA filings to be in word-searchable
PDF format. This requirement extends to all documents required to be filed with EMMA, including
financial statements and other externally prepared reports. Notwithstanding the foregoing, notice of
optional or unscheduled redemption of any Bonds or defeasance of any Bonds need not be given under
this Agreement any earlier than the notice (if any) of such redemption or defeasance is given to the
Bondholders pursuant to the Ordinance.
6. CONSEQUENCES OF FAILURE OF THE CITY TO PROVIDE INFORMATION. The City shall give
notice in a timely manner to EMMA of any failure to provide Annual Financial Information Disclosure
when the same is due hereunder.
In the event of a failure of the City to comply with any provision of this Agreement, the
beneficial owner of any Bond may seek mandamus or specific performance by court order, to cause the
City to comply with its obligations under this Agreement. A default under this Agreement shall not be
deemed a default under the Ordinance, and the sole remedy under this Agreement in the event of any
failure of the City to comply with this Agreement shall be an action to compel performance.
7. AMENDMENTS; WAIVER. Notwithstanding any other provision of this Agreement, the City
by ordinance or resolution authorizing such amendment or waiver, may amend this Agreement, and any
provision of this Agreement may be waived, if:
(a) (i) The amendment or waiver is made in connection with a change in
circumstances that arises from a change in legal requirements, including without limitation,
pursuant to a “no-action” letter issued by the Commission, a change in law, or a change in the
identity, nature, or status of the City, or type of business conducted; or
(ii) This Agreement, as amended, or the provision, as waived, would have
complied with the requirements of the Rule at the time of the primary offering, after
taking into account any amendments or interpretations of the Rule, as well as any change
in circumstances; and
(b) The amendment or waiver does not materially impair the interests of the
beneficial owners of the Bonds, as determined by parties unaffiliated with the City (such as Bond
Counsel).
In the event that the Commission or the MSRB or other regulatory authority shall approve or
require Annual Financial Information Disclosure or Reportable Events Disclosure to be made to a central
post office, governmental agency or similar entity other than EMMA or in lieu of EMMA, the City shall,
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if required, make such dissemination to such central post office, governmental agency or similar entity
without the necessity of amending this Agreement.
8. TERMINATION OF UNDERTAKING. The Undertaking of the City shall be terminated
hereunder if the City shall no longer have any legal liability for any obligation on or relating to repayment
of the Bonds under the Ordinance. The City shall give notice to EMMA in a timely manner if this
Section is applicable.
9. DISSEMINATION AGENT. The City may, from time to time, appoint or engage a
Dissemination Agent to assist it in carrying out its obligations under this Agreement, and may discharge
any such Dissemination Agent, with or without appointing a successor Dissemination Agent.
10. ADDITIONAL INFORMATION. Nothing in this Agreement shall be deemed to prevent the
City from disseminating any other information, using the means of dissemination set forth in this
Agreement or any other means of communication, or including any other information in any Annual
Financial Information Disclosure or notice of occurrence of a Reportable Event, in addition to that which
is required by this Agreement. If the City chooses to include any information from any document or
notice of occurrence of a Reportable Event in addition to that which is specifically required by this
Agreement, the City shall have no obligation under this Agreement to update such information or include
it in any future disclosure or notice of occurrence of a Reportable Event.
11. BENEFICIARIES. This Agreement has been executed in order to assist the Participating
Underwriters in complying with the Rule; however, this Agreement shall inure solely to the benefit of the
City, the Dissemination Agent, if any, and the beneficial owners of the Bonds, and shall create no rights
in any other person or entity.
12. RECORDKEEPING. The City shall maintain records of all Annual Financial Information
Disclosure and Reportable Events Disclosure, including the content of such disclosure, the names of the
entities with whom such disclosure was filed and the date of filing such disclosure.
13. ASSIGNMENT. The City shall not transfer its obligations under the Ordinance unless the
transferee agrees to assume all obligations of the City under this Agreement or to execute an Undertaking
under the Rule.
14. GOVERNING LAW. This Agreement shall be governed by the laws of the State.
CITY OF EVANSTON, COOK COUNTY, ILLINOIS
By
Mayor
Date: ________________, 2019
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EXHIBIT I
ANNUAL FINANCIAL INFORMATION AND TIMING AND AUDITED
FINANCIAL STATEMENTS
All or a portion of the Annual Financial Information and the Audited Financial Statements as set
forth below may be included by reference to other documents which have been submitted to EMMA or
filed with the Commission. If the information included by reference is contained in a Final Official
Statement, the Final Official Statement must be available on EMMA; the Final Official Statement need
not be available from the Commission. The City shall clearly identify each such item of information
included by reference.
Annual Financial Information exclusive of Audited Financial Statements will be submitted to
EMMA by 270 days after the last day of the City’s fiscal year (currently December 31), beginning with
the fiscal year ending December 31, 2018. Audited Financial Statements as described below should be
filed at the same time as the Annual Financial Information. If Audited Financial Statements are not
available when the Annual Financial Information is filed, Audited Financial Statements will be submitted
to EMMA within 30 days after availability to the City.
Audited Financial Statements will be prepared in accordance with accounting principles generally
accepted in the United States of America.
If any change is made to the Annual Financial Information as permitted by Section 4 of the
Agreement, the City will disseminate a notice of such change as required by Section 4.
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EXHIBIT II
EVENTS WITH RESPECT TO THE BONDS
FOR WHICH REPORTABLE EVENTS DISCLOSURE IS REQUIRED
1. Principal and interest payment delinquencies
2. Non-payment related defaults, if material
3. Unscheduled draws on debt service reserves reflecting financial difficulties
4. Unscheduled draws on credit enhancements reflecting financial difficulties
5. Substitution of credit or liquidity providers, or their failure to perform
6. Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final
determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other material
notices or determinations with respect to the tax status of the security, or other material events
affecting the tax status of the security
7. Modifications to the rights of security holders, if material
8. Bond calls, if material, and tender offers
9. Defeasances
10. Release, substitution or sale of property securing repayment of the securities, if material
11. Rating changes
12. Bankruptcy, insolvency, receivership or similar event of the City∗
13. The consummation of a merger, consolidation, or acquisition involving the City or the sale of all
or substantially all of the assets of the City, other than in the ordinary course of business, the
entry into a definitive agreement to undertake such an action or the termination of a definitive
agreement relating to any such actions, other than pursuant to its terms, if material
14. Appointment of a successor or additional trustee or the change of name of a trustee, if material
15. (a) Incurrence of a Financial Obligation of the City, if material, or (b) an agreement to covenants,
events of default, remedies, priority rights, or other similar terms of a Financial Obligation of the
City, any of which affect security holders, if material.
16. Default, event of acceleration, termination event, modification of terms, or other similar events
under the terms of a Financial Obligation of the City, any of which reflect financial difficulties.
∗ This event is considered to occur when any of the following occur: the appointment of a receiver, fiscal agent or
similar officer for the City in a proceeding under the U.S. Bankruptcy Code or in any other proceeding under state or
federal law in which a court or governmental authority has assumed jurisdiction over substantially all of the assets or
business of the City, or if such jurisdiction has been assumed by leaving the existing governing body and officials or
officers in possession but subject to the supervision and orders of a court or governmental authority, or the entry of
an order confirming a plan of reorganization, arrangement or liquidation by a court or governmental authority
having supervision or jurisdiction over substantially all of the assets or business of the City.
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EXHIBIT III
CUSIP NUMBERS
SERIES 2019A
YEAR OF
MATURITY
CUSIP
NUMBER
(299228)
SERIES 2019B
YEAR OF
MATURITY
CUSIP
NUMBER
(299228)
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APPENDIX D
OFFICIAL NOTICES OF SALE AND BID FORMS
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OFFICIAL NOTICE OF SALE
$13,285,000 ∗
City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2019A
Dated the Date of Delivery
Date, Time and Place. IRREVOCABLE ELECTRONIC BIDS will be received by PFM Financial Advisors LLC,
190 S. LaSalle St., Suite 2000, Chicago, Illinois 60603, financial advisor acting on behalf of the City of Evanston, Cook
County, Illinois (the “City”), for all but not part of the City’s $13,285,000* General Obligation Corporate Purpose Bonds,
Series 2019A (the “Bonds”), until [10:15] a.m. (Central Time) on:
May 16, 2019
at which time electronic bids will be retrieved and all bids publicly read. Electronic bids must be submitted through
Parity®.
Term of the Bonds. The Bonds will be dated their date of delivery, and will mature December 1 in the years and
amounts as follows:
MATURITY SCHEDULE
Year Amount*
2022 $ 345,000
2023 365,000
2024 380,000
2025 400,000
2026 420,000
2027 440,000
2028 465,000
2029 485,000
2030 510,000
2031 535,000
2032 560,000
2033 590,000
2034 620,000
2035 650,000
2036 685,000
2037 715,000
2038 755,000
2039 790,000
2040 830,000
2041 870,000
2042 915,000
2043 960,000
Interest on said Bonds will be payable semi-annually on June 1 and December 1, commencing December 1, 2019.
Adjustments to Principal Amounts After Determination of Best Proposal. The aggregate principal amount of the
Bonds, and each scheduled maturity thereof, are subject to increase or reduction by the City or its designee after the
determination of the successful bidder. Such adjustments shall be the sole discretion of the City provided that the City or
its designee shall only make such adjustments in order to size the Bonds to provide enough funds to effect the project
funds, or to establish a debt service structure that is acceptable to the City.
∗Preliminary, subject to change.
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Term Bond Option. Proposals for the Bonds may contain a maturity schedule providing for a combination of
serial and term bonds, subject to mandatory redemption, so long as the amount of principal maturing or subject to
mandatory redemption in each year conforms to the maturity schedule set forth above.
Call Feature. The Bonds maturing on December 1, 2030, and thereafter are subject to redemption prior to
maturity at the option of the City on December 1, 2029, and any date thereafter, in whole or in part and if in part in such
principal amounts and from such maturities as the City shall determine and within any maturity by lot at a redemption
price of par plus accrued interest to the date fixed for redemption.
Registration. The Bonds will be issued as fully registered bonds without coupons and, when issued, will be
registered only in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York
(“DTC”). The City will assume no liability for failure of DTC, its participants or other nominees to promptly transfer
payments to beneficial owners of the Bonds. In the event that the securities depository relationship with DTC for the
Bonds is terminated and the City does not appoint a successor depository, the City will prepare, authenticate and deliver,
at its expense, fully registered certificated Bonds in the denomination of $5,000 or any integral multiple thereof in the
aggregate principal amount of Bonds of the same maturities and with the same interest rate or rates then outstanding to the
beneficial owners of the Bonds.
Security and Purpose. The Bonds are general obligations of the City. The principal of and interest on the Bonds
will be payable from ad valorem taxes, which shall be levied without limitation as to rate or amount upon all taxable
property located in the territory of the City. The Bonds are being issued for the purpose of (i) paying a portion of the cost
of the construction and equipment of a new Robert Crown Community Center, Ice Complex, and Library Center; (ii)
paying capitalized interest on the Bonds through December 1, 2019; and (iii) paying costs related to the issuance of the
Bonds.
Not Bank Qualified. The Bonds will not be designated “qualified tax-exempt obligations” pursuant to the
provisions of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended.
Bid Specifications. Bids shall be received on an interest rate basis in an integral multiple of One-Twentieth (1/20)
or One-Eighth (1/8) of One Percent (1%). All Bonds of the same maturity shall bear the same interest rate. A rate of
interest must be named for each maturity; a zero rate of interest shall not be named; and the premium, if any, must be paid
in cash as part of the purchase price. The minimum rate of interest is 5.0% on the December 1, 2030 maturity and later.
The maximum rate of interest is 7.0% on all maturities. No supplemental interest shall be specified. Each bid shall offer
to purchase all of the Bonds and shall offer a price (payable in federal or other immediately available funds) which is not
less than $13,152,150* (99.0% of par), plus accrued interest to the date of delivery.
Good Faith Deposit. A good faith deposit in the amount of ONE HUNDRED THIRTY TWO THOUSAND
EIGHT HUNDRED FIFTY DOLLARS* ($132,850*) is only required by the successful bidder for the Bonds. The
successful bidder for the Bonds is required to submit such Good Faith Deposit payable to the order of the City in the form
of a wire transfer in federal funds. Instructions for wiring the Good Faith Deposit are as follows:
Destination: First Bank and Trust (Evanston, Illinois)
ABA #: 071925538
For credit to: City of Evanston, Illinois
Account #: 0754460515
Account Name: Robert Crown Fund
The successful bidder shall submit the Good Faith Deposit within two hours after verbal award is made. The
successful bidder should provide as quickly as it is available, evidence of wire transfer by providing the City the federal
funds reference number. If the Good Faith Deposit is not received in the time allotted, the bid of the successful bidder
may be rejected and the City may direct the next lowest bidder to submit a Good Faith Deposit and thereafter may award
the sale of the Bonds to the same. If the successful bidder fails to comply with the Good Faith Deposit requirement as
*Preliminary, subject to change.
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described herein, that bidder is nonetheless obligated to pay to the City the sum of $132,850 * as liquidated damages due
to the failure of the successful bidder to timely deposit the Good Faith Deposit.
Submission of a bid to purchase the Bonds serves as acknowledgement and acceptance of the terms of the
Good Faith Deposit requirement.
The Good Faith Deposit so wired will be retained by the City until the delivery of the Bonds, at which time the
Good Faith Deposit will be applied against the purchase price of the Bonds or the good faith deposit will be retained by
the City as partial liquidated damages in the event of the failure of the successful bidder to take up and pay for such Bonds
in compliance with the terms of the Official Notice of Sale and of its bid. No interest on the good faith deposit will be
paid by the City. The balance of the purchase price must be wired in federal funds to the account detailed in the closing
memorandum, simultaneously with delivery of the Bonds.
Insurance on Bonds. In the event the successful bidder obtains a bond insurance policy for all or a portion of the
Bonds, by or on behalf of it or any other member of its underwriting group, the successful bidder is responsible for
making sure that disclosure information is provided about the credit enhancement provider (for example, through a
wrapper to the Official Statement). The City will cooperate with the successful bidder in this manner. The costs of
obtaining any bond insurance policy and the costs of providing disclosure information about the credit enhancement
provider shall be paid by the successful bidder. In addition, the successful bidder will be required, as a condition for
delivery of the Bonds, to certify that the premium will be less than the present value of the interest expected to be saved as
a result of such insurance.
Electronic Bidding. The City assumes no responsibility or liability for electronic bids. If any provisions in this
Official Notice of Sale conflict with information provided by Parity®, this Official Notice of Sale shall control. Further
information about the electronic bidding service providers, including any fee charged and applicable requirements, may be
obtained from:
Parity®/IPREO
1359 Broadway, 2nd Floor
New York, New York 10018
(212) 849-5021 phone
Award. Unless all bids are rejected, the Bonds will be awarded to the bidder whose proposal shall result in the
lowest true interest cost to the City. The true interest cost is computed as the discount rate which, when used with
semiannual compounding to determine the present worth of the principal and interest payments as of the date of the
Bonds, produces an amount equal to the purchase price. If two or more bids provide the same lowest true interest rate, the
City shall determine which proposal shall be accepted, and such determination shall be final. A computation by the bidder
of such true interest cost rate contained in any bid shall be for information only and shall not constitute a part of the bid.
The purchaser shall pay accrued interest from the date of the Bonds to the date of delivery and payment of the purchase
price.
Establishment of the Issue Price. The successful bidder shall assist the City in establishing the issue price of the
Bonds and shall execute and deliver to the City prior to Closing a certificate acceptable to Bond Counsel setting forth the
reasonably expected initial public offering price to the public (the “Initial Public Offering Price”), or the sales price or
prices of the Bonds, together with the supporting pricing wires or equivalent communications, in the form attached hereto
as Exhibit A (the “Issue Price Certificate”), with such modifications as may be appropriate or necessary in the reasonable
judgment of the successful bidder, the City or Chapman and Cutler LLP, Chicago, Illinois, Bond Counsel (“Bond
Counsel”). All actions to be taken by the City under this Official Notice of Sale to establish the issue price of the Bonds
may be taken on behalf of the City by the City’s municipal advisor identified herein and any notice or report to be
provided to the City may be provided to the City’s municipal advisor.
* Preliminary, subject to change.
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The City intends that the provisions of Treasury Regulation Section 1.148-1(f)(3)(i) (defining “competitive sale”
for purposes of establishing the issue price of the Bonds) will apply to the initial sale of the Bonds (the “competitive sale
requirements”) because:
(1) the City shall disseminate this Official Notice of Sale to potential underwriters in a manner that is
reasonably designed to reach potential underwriters;
(2) all bidders shall have an equal opportunity to bid;
(3) the City may receive bids from at least three underwriters of municipal bonds who have
established industry reputations for underwriting new issuances of municipal bonds; and
(4) the City anticipates awarding the sale of the Bonds to the bidder who submits a firm offer to
purchase the Bonds at the highest price (or lowest interest cost), as set forth in this Official Notice
of Sale.
Any bid submitted to this Official Notice of Sale shall be considered a firm offer for the purchase of the Bonds, as
specified in the bid.
In the event the City receives less than three bids that conform to the parameters contained herein such that the
competitive sale requirements are not satisfied, the City intends to treat the initial public offering price to the public of
each maturity of the Bonds as of the sale date as the issue price of that maturity (the “hold-the-offering-price rule”).
Consequently, bidders should assume for purposes of making its bid that, if the competitive sale requirements described
above are not met, and less than 10% of any maturity has been sold to the public at the initial public offering price, as of
the sale date, the bidder will be required to comply with the hold-the offering-price rule described below. The City will
advise the apparent winning bidder within one hour of receipt of bids if the hold-the-offering-price rule will apply as to
any maturities for which less than 10% has been sold to the public on the sale date at the initial public offering price to the
public (the “10% test”). The winning bidder shall notify the City on the sale date as to any maturities for which the 10%
test has been met, and shall apply the hold-the-offering-price rule to all other maturities. In the event that the competitive
sale requirements are not satisfied, the issue price certificate shall be modified as necessary in the reasonable judgment of
Bond Counsel and the City.
By submitting a bid, the successful bidder shall, on behalf of the underwriters participating in the purchase of the
Bonds, (i) confirm that the underwriters have offered or will offer each maturity of the Bonds to the public on or before
the date that the Bonds are awarded by the City to the successful bidder (“Sale Date”) at the initial public offering price
set forth in the bid submitted by the winning bidder, and (ii) agree, on behalf of the underwriters participating in the
purchase of the Bonds, that the underwriters will neither offer nor sell any maturity of the Bonds to any person at a price
that is higher than the initial public offering price for such maturity during the period starting on the Sale Date and ending
on the earlier of the following:
(1) the close of the fifth business day after the Sale Date; or
(2) the date on which the underwriters have sold at least 10% of that maturity of the Bonds to the
public at a price that is no higher than the initial public offering price for such maturity.
The winning bidder shall promptly advise the City when the underwriters have sold 10% of that maturity of the
Bonds to the public at a price that is no higher than the initial public offering price if that occurs prior to the close of the
fifth (5th) business day after the Sale Date.
The City acknowledges that, in making the representation set forth above, the successful bidder will rely on (i) the
agreement of each underwriter to comply with the hold-the-offering-price rule, as set forth in an agreement among
underwriters and the related pricing wires, (ii) in the event a selling group has been created in connection with the initial
sale of the Bonds to the public, the agreement of each dealer who is a member of the selling group to comply with the
hold-the-offering-price rule, as set forth in a selling group agreement and the related pricing wires, and (iii) in the event
that an underwriter is a party to a third-party distribution agreement that was employed in connection with the initial sale
of the Bonds to the public, the agreement of each broker-dealer that is a party to such agreement to comply with the hold-
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the-offering-price rule, as set forth in the third-party distribution agreement and the related pricing wires. The City further
acknowledges that each underwriter shall be solely liable for its failure to comply with its agreement regarding the hold-
the-offering-price rule and that no underwriter shall be liable for the failure of any other underwriter, or of any dealer who
is a member of a selling group, or of any broker-dealer that is a party to a third-party distribution agreement to comply
with its corresponding agreement regarding the hold-the-offering-price rule as applicable to the Bonds.
By submitting a bid, each bidder confirms that:
(i) any agreement among underwriters, any selling group agreement and each third-party distribution agreement
(to which the bidder is a party) relating to the sale of the Bonds to the public, together with the related pricing wires,
contains or will contain language obligating each underwriter, each dealer who is a member of the selling group, and each
broker-dealer that is a party to such third-party distribution agreement, as applicable, to
(A) report the prices at which it sells to the public the Bonds of each maturity allotted to it until it is
notified by the successful bidder that either the 10% test has been satisfied as to the Bonds of that maturity or all
Bonds of that maturity have been sold to the public and
(B) comply with the hold-the-offering-price rule, if and for so long as directed by the successful
bidder and in the related pricing wires, and
(ii) any agreement among underwriters relating to the sale of the Bonds to the public, together with the related
pricing wires, contains or will contain language obligating each underwriter that is a party to a third-party distribution
agreement to be employed in connection with the initial sale of the Bonds to the public to require each broker-dealer that
is a party to such third-party distribution agreement to
(A) report the prices at which it sells to the public the unsold Bonds of each maturity allotted to it
until it is notified by the successful bidder or such underwriter that either the 10% test has been satisfied as to the
Bonds of that maturity or all Bonds of that maturity have been sold to the public and
(B) comply with the hold-the-offering-price rule, if and for so long as directed by the successful
bidder or such underwriter and as set forth in the related pricing wires.
Sales of any Bonds to any person that is a related party to an underwriter shall not constitute sales to the public for
purposes of this Official Notice of Sale. Further, for purposes of this Official Notice of Sale:
(i) “public” means any person (including an individual, trust, estate, partnership, association, company, or
corporation) other than an underwriter or a related party,
(ii) “underwriter” means (A) any person that agrees pursuant to a written contract with the City (or with the
lead underwriter to form an underwriting syndicate) to participate in the initial sale of the Bonds to the
public and (B) any person that agrees pursuant to a written contract directly or indirectly with a person
described in clause (A) to participate in the initial sale of the Bonds to the public (including a member of
a selling group or a party to a third-party distribution agreement participating in the initial sale of the
Bonds to the public),
(iii) a purchaser of any of the Bonds is a “related party” to an underwriter if the underwriter and the purchaser
are subject, directly or indirectly, to (i) more than 50% common ownership of the voting power or the
total value of their stock, if both entities are corporations (including direct ownership by one corporation
of another), (ii) more than 50% common ownership of their capital interests or profits interests, if both
entities are partnerships (including direct ownership by one partnership of another), or (iii) more than
50% common ownership of the value of the outstanding stock of the corporation or the capital interests or
profit interests of the partnership, as applicable, if one entity is a corporation and the other entity is a
partnership (including direct ownership of the applicable stock or interests by one entity of the other), and
(iv) “sale date” means the date the Bonds are awarded by the City to the winning bidder.
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Undertakings of the Successful Bidder. The successful bidder will, within 30 minutes after being notified that
such firm is the apparent winning bidder of the Bonds, advise the City in writing of the initial public offering price to the
public of each maturity of the Bonds. Prior to the delivery of the Bonds, the successful bidder will furnish the Issue Price
Certificate to the City. It will be the responsibility of the successful bidder to institute such syndicate reporting
requirements, to make such investigation, or otherwise to ascertain the facts necessary to enable it to execute the Issue
Price Certificate.
Delivery. The Bonds will be delivered in typewritten form, registered in the name of Cede & Co., as nominee of
The Depository Trust Company, securities depository of the Bonds for the establishment of book-entry accounts at the
direction of the successful bidder, within approximately 45 days after the award. Payment at the time of delivery must be
made in federal or other immediately available funds. In the event delivery is not made within 45 days after the date of
the sale of the Bonds, the successful bidder may, prior to tender of the Bonds, at its option, be relieved of its obligation
under the contract to purchase the Bonds and its good faith check shall be returned, but no interest shall be allowed
thereon. Delivery of the Bonds is currently anticipated to be on or about June 10, 2019.
Legal Opinion. The successful bidder will be furnished without cost, the unqualified approving legal opinion of
Bond Counsel. By submitting a bid, any bidder makes the representation that it understands Bond Counsel represents the
City in the Bond transaction and, if such bidder has retained Bond Counsel in an unrelated matter, such bidder consents to
and waives any conflict of interest arising from any adverse position to the City in this matter; such consent and waiver
shall supersede any formalities otherwise required in any separate understandings, guidelines or contractual arrangements
between the bidder and Bond Counsel.
CUSIP Numbers. The City will assume no obligation for the assignment of CUSIP numbers on the Bonds or for
the correctness of any numbers printed thereon. The City will permit such numbers to be assigned and printed at the
expense of the original purchaser, but neither the failure to print such numbers on any Bonds nor any error with respect
thereto will constitute cause for failure or refusal by the original purchaser to accept delivery of the Bonds. Application
for CUSIP numbers is the obligation of the purchaser. PFM Financial Advisors LLC, the City’s municipal advisor, will
request the assignment of CUSIP numbers prior to the sale of the Bonds.
Official Statement. Upon the sale of the Bonds, the City will publish an Official Statement in substantially the
same form as the Preliminary Official Statement subject to minor additions, deletions and revisions as required to
complete the Preliminary Official Statement. Promptly after the sale date, but in no event later than seven business days
after such date, the City will provide without cost to the successful bidder a reasonable number of copies of the Official
Statement (not to exceed 20 copies). The successful bidder will be responsible for uploading the Official Statement via the
EMMA system. The successful bidder agrees to supply to the City all necessary pricing information and any underwriter
identification necessary to complete the Official Statement within 24 hours after the award of Bonds.
Certification Regarding Official Statement. The City will deliver, at closing, a certificate, executed by
appropriate officers of the City acting in their official capacities, to the effect that the facts contained in the Official
Statement relating to the City and the Bonds are true and correct in all material respects, and that the Official Statement
does not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements
therein, in light of the circumstances under which they were made, not misleading.
Undertaking to Provide Continuing Disclosure. A Continuing Disclosure Undertaking (the “Undertaking”) will
be delivered at closing setting forth the details and terms of the City’s undertaking and the Undertaking is a condition of
closing. In order to assist bidders in complying with SEC Rule 15c2-12, as amended, the City will covenant in the
Undertaking to provide annual reports and timely notice of certain events for the benefit of holders of the Bonds. The
form of the Undertaking is included in the Preliminary Official Statement and in the final Official Statement.
Transcript of Proceedings. A transcript of the proceedings relative to the issuance of the Bonds will be furnished
to the successful bidder without cost, including a Closing Certificate stating that there is no litigation pending or
threatened affecting the validity of or the security for the Bonds.
Irregularities. The City Council reserves the right to reject any and all bids and to waive any and all irregularities.
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Information. The Preliminary Official Statement can be viewed on the worldwide web at
www.i-dealprospectus.com or copies of the Preliminary Official Statement and additional information may be obtained by
addressing inquiries to the City’s financial advisor, PFM Financial Advisors LLC, 190 S. LaSalle St., Suite 2000,
Chicago, Illinois 60603, Attention: PFM Financial Advisors LLC – Shannon Jacobson, phone (312) 523-2437, email
jacobsons@pfm.com.
* * * * *
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OFFICIAL NOTICE OF SALE
$13,280,000 ∗
City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2019B
Dated the Date of Delivery
Date, Time and Place. IRREVOCABLE ELECTRONIC BIDS will be received by PFM Financial Advisors LLC,
190 S. LaSalle St., Suite 2000, Chicago, Illinois 60603, financial advisor acting on behalf of the City of Evanston, Cook
County, Illinois (the “City”), for all but not part of the City’s $13,280,000* General Obligation Corporate Purpose Bonds,
Series 2019B (the “Bonds”), until [10:15] a.m. (Central Time) on:
May 16, 2019
at which time electronic bids will be retrieved and all bids publicly read. Electronic bids must be submitted through
Parity®.
Term of the Bonds. The Bonds will be dated their date of delivery, and will mature December 1 in the years and
amounts as follows:
MATURITY SCHEDULE
Year Amount*
2020 $ 400,000
2021 420,000
2022 445,000
2023 465,000
2024 490,000
2025 515,000
2026 540,000
2027 565,000
2028 595,000
2029 625,000
2030 655,000
2031 685,000
2032 720,000
2033 755,000
2034 795,000
2035 835,000
2036 875,000
2037 920,000
2038 965,000
2039 1,015,000
Interest on said Bonds will be payable semi-annually on June 1 and December 1, commencing December 1, 2019.
Adjustments to Principal Amounts After Determination of Best Proposal. The aggregate principal amount of the
Bonds, and each scheduled maturity thereof, are subject to increase or reduction by the City or its designee after the
determination of the successful bidder. Such adjustments shall be the sole discretion of the City provided that the City or
its designee shall only make such adjustments in order to size the Bonds to provide enough funds to effect the refunding,
or to establish a debt service structure that is acceptable to the City.
∗Preliminary, subject to change.
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Term Bond Option. Proposals for the Bonds may contain a maturity schedule providing for a combination of
serial and term bonds, subject to mandatory redemption, so long as the amount of principal maturing or subject to
mandatory redemption in each year conforms to the maturity schedule set forth above.
Call Feature. The Bonds maturing on December 1, 2030, and thereafter are subject to redemption prior to
maturity at the option of the City on December 1, 2029, and any date thereafter, in whole or in part and if in part in such
principal amounts and from such maturities as the City shall determine and within any maturity by lot at a redemption
price of par plus accrued interest to the date fixed for redemption.
Registration. The Bonds will be issued as fully registered bonds without coupons and, when issued, will be
registered only in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York
(“DTC”). The City will assume no liability for failure of DTC, its participants or other nominees to promptly transfer
payments to beneficial owners of the Bonds. In the event that the securities depository relationship with DTC for the
Bonds is terminated and the City does not appoint a successor depository, the City will prepare, authenticate and deliver,
at its expense, fully registered certificated Bonds in the denomination of $5,000 or any integral multiple thereof in the
aggregate principal amount of Bonds of the same maturities and with the same interest rate or rates then outstanding to the
beneficial owners of the Bonds.
Security and Purpose. The Bonds are general obligations of the City. The principal of and interest on the Bonds
will be payable from ad valorem taxes, which shall be levied without limitation as to rate or amount upon all taxable
property located in the territory of the City. The Bonds are being issued for the purpose of (i) providing for capital
improvements at various locations throughout the City, including certain capital expenditures as detailed for the year 2019
in the City’s Capital Improvement Plan, as adopted by the City Council; (ii) paying capitalized interest on the Bonds
through December 1, 2019; and (iii) paying costs related to the issuance of the Bonds.
Not Bank Qualified. The Bonds will not be designated “qualified tax-exempt obligations” pursuant to the
provisions of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended.
Bid Specifications. Bids shall be received on an interest rate basis in an integral multiple of One-Twentieth (1/20)
or One-Eighth (1/8) of One Percent (1%). All Bonds of the same maturity shall bear the same interest rate. A rate of
interest must be named for each maturity; a zero rate of interest shall not be named; and the premium, if any, must be paid
in cash as part of the purchase price. The minimum rate of interest is 5.0% on the December 1, 2030 maturity and later.
The maximum rate of interest is 7.0% on all maturities. No supplemental interest shall be specified. Each bid shall offer
to purchase all of the Bonds and shall offer a price (payable in federal or other immediately available funds) which is not
less than $13,147,200* (99.0% of par), plus accrued interest to the date of delivery.
Good Faith Deposit. A good faith deposit in the amount of ONE HUNDRED THIRTY TWO THOUSAND
EIGHT HUNDRED DOLLARS* ($132,800*) is only required by the successful bidder for the Bonds. The successful
bidder for the Bonds is required to submit such Good Faith Deposit payable to the order of the City in the form of a wire
transfer in federal funds. Instructions for wiring the Good Faith Deposit are as follows:
Destination: First Bank and Trust (Evanston, Illinois)
ABA #: 071925538
For credit to: City of Evanston, Illinois
Account #: 4012041
Account Name: Capital Improvements Fund
The successful bidder shall submit the Good Faith Deposit within two hours after verbal award is made. The
successful bidder should provide as quickly as it is available, evidence of wire transfer by providing the City the federal
funds reference number. If the Good Faith Deposit is not received in the time allotted, the bid of the successful bidder
may be rejected and the City may direct the next lowest bidder to submit a Good Faith Deposit and thereafter may award
the sale of the Bonds to the same. If the successful bidder fails to comply with the Good Faith Deposit requirement as
*Preliminary, subject to change.
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described herein, that bidder is nonetheless obligated to pay to the City the sum of $132,800* as liquidated damages due
to the failure of the successful bidder to timely deposit the Good Faith Deposit.
Submission of a bid to purchase the Bonds serves as acknowledgement and acceptance of the terms of the
Good Faith Deposit requirement.
The Good Faith Deposit so wired will be retained by the City until the delivery of the Bonds, at which time the
Good Faith Deposit will be applied against the purchase price of the Bonds or the good faith deposit will be retained by
the City as partial liquidated damages in the event of the failure of the successful bidder to take up and pay for such Bonds
in compliance with the terms of the Official Notice of Sale and of its bid. No interest on the good faith deposit will be
paid by the City. The balance of the purchase price must be wired in federal funds to the account detailed in the closing
memorandum, simultaneously with delivery of the Bonds.
Insurance on Bonds. In the event the successful bidder obtains a bond insurance policy for all or a portion of the
Bonds, by or on behalf of it or any other member of its underwriting group, the successful bidder is responsible for
making sure that disclosure information is provided about the credit enhancement provider (for example, through a
wrapper to the Official Statement). The City will cooperate with the successful bidder in this manner. The costs of
obtaining any bond insurance policy and the costs of providing disclosure information about the credit enhancement
provider shall be paid by the successful bidder. In addition, the successful bidder will be required, as a condition for
delivery of the Bonds, to certify that the premium will be less than the present value of the interest expected to be saved as
a result of such insurance.
Electronic Bidding. The City assumes no responsibility or liability for electronic bids. If any provisions in this
Official Notice of Sale conflict with information provided by Parity®, this Official Notice of Sale shall control. Further
information about the electronic bidding service providers, including any fee charged and applicable requirements, may be
obtained from:
Parity®/IPREO
1359 Broadway, 2nd Floor
New York, New York 10018
(212) 849-5021 phone
Award. Unless all bids are rejected, the Bonds will be awarded to the bidder whose proposal shall result in the
lowest true interest cost to the City. The true interest cost is computed as the discount rate which, when used with
semiannual compounding to determine the present worth of the principal and interest payments as of the date of the
Bonds, produces an amount equal to the purchase price. If two or more bids provide the same lowest true interest rate, the
City shall determine which proposal shall be accepted, and such determination shall be final. A computation by the bidder
of such true interest cost rate contained in any bid shall be for information only and shall not constitute a part of the bid.
The purchaser shall pay accrued interest from the date of the Bonds to the date of delivery and payment of the purchase
price.
Establishment of the Issue Price. The successful bidder shall assist the City in establishing the issue price of the
Bonds and shall execute and deliver to the City prior to Closing a certificate acceptable to Bond Counsel setting forth the
reasonably expected initial public offering price to the public (the “Initial Public Offering Price”), or the sales price or
prices of the Bonds, together with the supporting pricing wires or equivalent communications, in the form attached hereto
as Exhibit A (the “Issue Price Certificate”), with such modifications as may be appropriate or necessary in the reasonable
judgment of the successful bidder, the City or Chapman and Cutler LLP, Chicago, Illinois, Bond Counsel (“Bond
Counsel”). All actions to be taken by the City under this Official Notice of Sale to establish the issue price of the Bonds
may be taken on behalf of the City by the City’s municipal advisor identified herein and any notice or report to be
provided to the City may be provided to the City’s municipal advisor.
* Preliminary, subject to change.
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The City intends that the provisions of Treasury Regulation Section 1.148-1(f)(3)(i) (defining “competitive sale”
for purposes of establishing the issue price of the Bonds) will apply to the initial sale of the Bonds (the “competitive sale
requirements”) because:
(1) the City shall disseminate this Official Notice of Sale to potential underwriters in a manner that is
reasonably designed to reach potential underwriters;
(2) all bidders shall have an equal opportunity to bid;
(3) the City may receive bids from at least three underwriters of municipal bonds who have
established industry reputations for underwriting new issuances of municipal bonds; and
(4) the City anticipates awarding the sale of the Bonds to the bidder who submits a firm offer to
purchase the Bonds at the highest price (or lowest interest cost), as set forth in this Official Notice
of Sale.
Any bid submitted to this Official Notice of Sale shall be considered a firm offer for the purchase of the Bonds, as
specified in the bid.
In the event the City receives less than three bids that conform to the parameters contained herein such that the
competitive sale requirements are not satisfied, the City intends to treat the initial public offering price to the public of
each maturity of the Bonds as of the sale date as the issue price of that maturity (the “hold-the-offering-price rule”).
Consequently, bidders should assume for purposes of making its bid that, if the competitive sale requirements described
above are not met, and less than 10% of any maturity has been sold to the public at the initial public offering price, as of
the sale date, the bidder will be required to comply with the hold-the offering-price rule described below. The City will
advise the apparent winning bidder within one hour of receipt of bids if the hold-the-offering-price rule will apply as to
any maturities for which less than 10% has been sold to the public on the sale date at the initial public offering price to the
public (the “10% test”). The winning bidder shall notify the City on the sale date as to any maturities for which the 10%
test has been met, and shall apply the hold-the-offering-price rule to all other maturities. In the event that the competitive
sale requirements are not satisfied, the issue price certificate shall be modified as necessary in the reasonable judgment of
Bond Counsel and the City.
By submitting a bid, the successful bidder shall, on behalf of the underwriters participating in the purchase of the
Bonds, (i) confirm that the underwriters have offered or will offer each maturity of the Bonds to the public on or before
the date that the Bonds are awarded by the City to the successful bidder (“Sale Date”) at the initial public offering price
set forth in the bid submitted by the winning bidder, and (ii) agree, on behalf of the underwriters participating in the
purchase of the Bonds, that the underwriters will neither offer nor sell any maturity of the Bonds to any person at a price
that is higher than the initial public offering price for such maturity during the period starting on the Sale Date and ending
on the earlier of the following:
(1) the close of the fifth business day after the Sale Date; or
(2) the date on which the underwriters have sold at least 10% of that maturity of the Bonds to the
public at a price that is no higher than the initial public offering price for such maturity.
The winning bidder shall promptly advise the City when the underwriters have sold 10% of that maturity of the
Bonds to the public at a price that is no higher than the initial public offering price if that occurs prior to the close of the
fifth (5th) business day after the Sale Date.
The City acknowledges that, in making the representation set forth above, the successful bidder will rely on (i) the
agreement of each underwriter to comply with the hold-the-offering-price rule, as set forth in an agreement among
underwriters and the related pricing wires, (ii) in the event a selling group has been created in connection with the initial
sale of the Bonds to the public, the agreement of each dealer who is a member of the selling group to comply with the
hold-the-offering-price rule, as set forth in a selling group agreement and the related pricing wires, and (iii) in the event
that an underwriter is a party to a third-party distribution agreement that was employed in connection with the initial sale
of the Bonds to the public, the agreement of each broker-dealer that is a party to such agreement to comply with the hold-
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the-offering-price rule, as set forth in the third-party distribution agreement and the related pricing wires. The City further
acknowledges that each underwriter shall be solely liable for its failure to comply with its agreement regarding the hold-
the-offering-price rule and that no underwriter shall be liable for the failure of any other underwriter, or of any dealer who
is a member of a selling group, or of any broker-dealer that is a party to a third-party distribution agreement to comply
with its corresponding agreement regarding the hold-the-offering-price rule as applicable to the Bonds.
By submitting a bid, each bidder confirms that:
(i) any agreement among underwriters, any selling group agreement and each third-party distribution
agreement (to which the bidder is a party) relating to the sale of the Bonds to the public, together with the related pricing
wires, contains or will contain language obligating each underwriter, each dealer who is a member of the selling group,
and each broker-dealer that is a party to such third-party distribution agreement, as applicable, to
(A) report the prices at which it sells to the public the Bonds of each maturity allotted to it until it is
notified by the successful bidder that either the 10% test has been satisfied as to the Bonds of that maturity or all
Bonds of that maturity have been sold to the public and
(B) comply with the hold-the-offering-price rule, if and for so long as directed by the successful
bidder and in the related pricing wires, and
(ii) any agreement among underwriters relating to the sale of the Bonds to the public, together with the
related pricing wires, contains or will contain language obligating each underwriter that is a party to a third-party
distribution agreement to be employed in connection with the initial sale of the Bonds to the public to require each broker-
dealer that is a party to such third-party distribution agreement to
(A) report the prices at which it sells to the public the unsold Bonds of each maturity allotted to it
until it is notified by the successful bidder or such underwriter that either the 10% test has been satisfied as to the
Bonds of that maturity or all Bonds of that maturity have been sold to the public and
(B) comply with the hold-the-offering-price rule, if and for so long as directed by the successful
bidder or such underwriter and as set forth in the related pricing wires.
Sales of any Bonds to any person that is a related party to an underwriter shall not constitute sales to the public for
purposes of this Official Notice of Sale. Further, for purposes of this Official Notice of Sale:
(i) “public” means any person (including an individual, trust, estate, partnership, association, company, or
corporation) other than an underwriter or a related party,
(ii) “underwriter” means (A) any person that agrees pursuant to a written contract with the City (or with the
lead underwriter to form an underwriting syndicate) to participate in the initial sale of the Bonds to the
public and (B) any person that agrees pursuant to a written contract directly or indirectly with a person
described in clause (A) to participate in the initial sale of the Bonds to the public (including a member of
a selling group or a party to a third-party distribution agreement participating in the initial sale of the
Bonds to the public),
(iii) a purchaser of any of the Bonds is a “related party” to an underwriter if the underwriter and the purchaser
are subject, directly or indirectly, to (i) more than 50% common ownership of the voting power or the
total value of their stock, if both entities are corporations (including direct ownership by one corporation
of another), (ii) more than 50% common ownership of their capital interests or profits interests, if both
entities are partnerships (including direct ownership by one partnership of another), or (iii) more than
50% common ownership of the value of the outstanding stock of the corporation or the capital interests or
profit interests of the partnership, as applicable, if one entity is a corporation and the other entity is a
partnership (including direct ownership of the applicable stock or interests by one entity of the other), and
(iv) “sale date” means the date the Bonds are awarded by the City to the winning bidder.
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Undertakings of the Successful Bidder. The successful bidder will, within 30 minutes after being notified that
such firm is the apparent winning bidder of the Bonds, advise the City in writing of the initial public offering price to the
public of each maturity of the Bonds. Prior to the delivery of the Bonds, the successful bidder will furnish the Issue Price
Certificate to the City. It will be the responsibility of the successful bidder to institute such syndicate reporting
requirements, to make such investigation, or otherwise to ascertain the facts necessary to enable it to execute the Issue
Price Certificate.
Delivery. The Bonds will be delivered in typewritten form, registered in the name of Cede & Co., as nominee of
The Depository Trust Company, securities depository of the Bonds for the establishment of book-entry accounts at the
direction of the successful bidder, within approximately 45 days after the award. Payment at the time of delivery must be
made in federal or other immediately available funds. In the event delivery is not made within 45 days after the date of
the sale of the Bonds, the successful bidder may, prior to tender of the Bonds, at its option, be relieved of its obligation
under the contract to purchase the Bonds and its good faith check shall be returned, but no interest shall be allowed
thereon. Delivery of the Bonds is currently anticipated to be on or about June 10, 2019.
Legal Opinion. The successful bidder will be furnished without cost, the unqualified approving legal opinion of
Bond Counsel. By submitting a bid, any bidder makes the representation that it understands Bond Counsel represents the
City in the Bond transaction and, if such bidder has retained Bond Counsel in an unrelated matter, such bidder consents to
and waives any conflict of interest arising from any adverse position to the City in this matter; such consent and waiver
shall supersede any formalities otherwise required in any separate understandings, guidelines or contractual arrangements
between the bidder and Bond Counsel.
CUSIP Numbers. The City will assume no obligation for the assignment of CUSIP numbers on the Bonds or for
the correctness of any numbers printed thereon. The City will permit such numbers to be assigned and printed at the
expense of the original purchaser, but neither the failure to print such numbers on any Bonds nor any error with respect
thereto will constitute cause for failure or refusal by the original purchaser to accept delivery of the Bonds. Application
for CUSIP numbers is the obligation of the purchaser. PFM Financial Advisors LLC, the City’s municipal advisor, will
request the assignment of CUSIP numbers prior to the sale of the Bonds.
Official Statement. Upon the sale of the Bonds, the City will publish an Official Statement in substantially the
same form as the Preliminary Official Statement subject to minor additions, deletions and revisions as required to
complete the Preliminary Official Statement. Promptly after the sale date, but in no event later than seven business days
after such date, the City will provide without cost to the successful bidder a reasonable number of copies of the Official
Statement (not to exceed 20 copies). The successful bidder will be responsible for uploading the Official Statement via the
EMMA system. The successful bidder agrees to supply to the City all necessary pricing information and any underwriter
identification necessary to complete the Official Statement within 24 hours after the award of Bonds.
Certification Regarding Official Statement. The City will deliver, at closing, a certificate, executed by
appropriate officers of the City acting in their official capacities, to the effect that the facts contained in the Official
Statement relating to the City and the Bonds are true and correct in all material respects, and that the Official Statement
does not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements
therein, in light of the circumstances under which they were made, not misleading.
Undertaking to Provide Continuing Disclosure. A Continuing Disclosure Undertaking (the “Undertaking”) will
be delivered at closing setting forth the details and terms of the City’s undertaking and the Undertaking is a condition of
closing. In order to assist bidders in complying with SEC Rule 15c2-12, as amended, the City will covenant in the
Undertaking to provide annual reports and timely notice of certain events for the benefit of holders of the Bonds. The
form of the Undertaking is included in the Preliminary Official Statement and in the final Official Statement.
Transcript of Proceedings. A transcript of the proceedings relative to the issuance of the Bonds will be furnished
to the successful bidder without cost, including a Closing Certificate stating that there is no litigation pending or
threatened affecting the validity of or the security for the Bonds.
Irregularities. The City Council reserves the right to reject any and all bids and to waive any and all irregularities.
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Information. The Preliminary Official Statement can be viewed on the worldwide web at www.i-
dealprospectus.com or copies of the Preliminary Official Statement and additional information may be obtained by
addressing inquiries to the City’s financial advisor, PFM Financial Advisors LLC, 190 S. LaSalle St., Suite 2000,
Chicago, Illinois 60603, PFM Financial Advisors LLC – Shannon Jacobson, phone (312) 523-2437, email
jacobsons@pfm.com.
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BID FORM
$13,285,000 *
GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2019A
CITY OF EVANSTON, COOK COUNTY, ILLINOIS
City of Evanston, Illinois Sale Date: May 16, 2019
c/o PFM Financial Advisors LLC (Fax: 312/977-1575)
For all or none of the principal amount of $13,285,000* General Obligation Corporate Purpose Bonds, Series 2019A (the “Bonds”)
legally issued and as described in the Official Notice of Sale, we will pay the City $____________ (not less than 99.0% of par) plus
accrued interest on the total principal amount of the Bonds to date of delivery, provided the Bonds bear the following interest rates:
Original
Original
Year Amount* Rate Yield Year Amount* Rate Yield
2022 $345,000 % % 2033(1) $590,000 % %
2023 365,000 % % 2034(1) 620,000 % %
2024 380,000 % % 2035(1) 650,000 % %
2025 400,000 % % 2036(1) 685,000 % %
2026 420,000 % % 2037(1) 715,000 % %
2027 440,000 % % 2038(1) 755,000 % %
2028 465,000 % % 2039(1) 790,000 % %
2029 485,000 % % 2040(1) 830,000 % %
2030(1) 510,000 % % 2041(1) 870,000 % %
2031(1) 535,000 % % 2042(1) 915,000 % %
2032(1) 560,000 % % 2043(1) 960,000 % %
(1)The minimum rate of interest is 5.0% on the December 1, 2030 maturity and later.
The Bonds mature on December 1 in each of the years as indicated above and interest is payable June 1 and December 1 of each year,
commencing December 1, 2019. The Bonds maturing on December 1, 2030, and thereafter are subject to redemption prior to maturity
at the option of the City on December 1, 2029, and any date thereafter. The minimum rate of interest is 5.0% on the December 1, 2030
maturity and later. The maximum rate of interest is 7.0% on all maturities.
In making this offer, we accept the terms and conditions as defined in the Official Notice of Sale published in the Preliminary Official
Statement dated April __, 2019. In submitting this bed, we represent that (i) this bid constitutes a firm offer to purchase the Bonds on
the terms set forth in this bid from and the Official Notice of Sale and is not subject to any conditions, except as permitted by the
Official Notice of Sale, and (ii) we have an established industry reputation for underwriting new issuances of municipal bonds and
notes. All blank spaces of this offer are intentional and are not to be construed as an omission. Our good faith deposit in the amount
of $132,850* will be wired in federal funds to the City within two hours after verbal award is made according to the Official Notice of
Sale.
NOT PART OF THE BID
Respectfully submitted,
Explanatory Note: According to our
computation this bid involves the following:
Account Manager
Net Interest Cost
True Interest Rate (TIC)
The foregoing offer is hereby accepted by and on behalf of City of Evanston, Cook County, Illinois, this 16th day of May, 2019.
By:________________________________________ By:________________________________________
Its:________________________________________ Its:________________________________________
*Preliminary, subject to change.
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D-17
C\1311280.4
BID FORM
$13,280,000 *
GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2019B
CITY OF EVANSTON, COOK COUNTY, ILLINOIS
City of Evanston, Illinois Sale Date: May 16, 2019
c/o PFM Financial Advisors LLC (Fax: 312/977-1575)
For all or none of the principal amount of $13,280,000* General Obligation Corporate Purpose Bonds, Series 2019B (the “Bonds”)
legally issued and as described in the Official Notice of Sale, we will pay the City $_____________ (not less than 99.0% of par) plus
accrued interest on the total principal amount of the Bonds to date of delivery, provided the Bonds bear the following interest rates:
Year
Original
Amount* Rate Yield Year
Original
Amount* Rate Yield
2020 $400,000 % % 2030(1) $ 655,000 % %
2021 420,000 % % 2031(1) 685,000 % %
2022 445,000 % % 2032(1) 720,000 % %
2023 465,000 % % 2033(1) 755,000 % %
2024 490,000 % % 2034(1) 795,000 % %
2025 515,000 % % 2035(1) 835,000 % %
2026 540,000 % % 2036(1) 875,000 % %
2027 565,000 % % 2037(1) 920,000 % %
2028 595,000 % % 2038(1) 965,000 % %
2029 625,000 % % 2039(1) 1,015,000 % %
(1)The minimum rate of interest is 5.0% on the December 1, 2030 maturity and later.
The Bonds mature on December 1 in each of the years as indicated above and interest is payable June 1 and December 1 of each year,
commencing December 1, 2019. The Bonds maturing on December 1, 2030, and thereafter are subject to redemption prior to maturity
at the option of the City on December 1, 2029, and any date thereafter. The minimum rate of interest is 5.0% on the December 1,
2030 maturity and later. The maximum rate of interest is 7.0% on all maturities.
In making this offer, we accept the terms and conditions as defined in the Official Notice of Sale published in the Preliminary Official
Statement dated April __, 2019. In submitting this bed, we represent that (i) this bid constitutes a firm offer to purchase the Bonds on
the terms set forth in this bid from and the Official Notice of Sale and is not subject to any conditions, except as permitted by the
Official Notice of Sale, and (ii) we have an established industry reputation for underwriting new issuances of municipal bonds and
notes. All blank spaces of this offer are intentional and are not to be construed as an omission. Our good faith deposit in the amount
of $132,800* will be wired in federal funds to the City within two hours after verbal award is made according to the Official Notice of
Sale.
NOT PART OF THE BID
Respectfully submitted,
Explanatory Note: According to our
computation this bid involves the following:
Account Manager
Net Interest Cost
True Interest Rate (TIC)
The foregoing offer is hereby accepted by and on behalf of City of Evanston, Cook County, Illinois, this 16th day of May, 2019.
By:________________________________________ By:________________________________________
Its:________________________________________ Its:_________________________________________
*Preliminary, subject to change.
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For City Council meeting of April 22, 2018 Item A24
Ordinance 28-O-19: Alley Paving Special Assessment No. 1524
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Chris Venatta, P.E., Senior Project Manager
Subject: Alley Paving Special Assessment No. 1524
Ordinance 28-O-19
Date: April 8, 2018
Recommended Action:
Staff recommends City Council adopt Ordinance 28-O-19 allowing the paving of the
alley north of Simpson Street and east of McDaniel Avenue through the Special
Assessment Process.
Funding Source:
Funding will be from the Capital Improvement Program (CIP) 2019 General Obligation
Bonds (Account 415.40.4119.65515 – 419001), which has $250,000 budgeted in FY
2019; and the Special Assessment Funds (Account 420.26.6000.65515 – 419001),
which has $408,000 budgeted in FY 2019.
Livability Benefits:
Built Environment: Enhance public spaces
Detailed Funding Analysis:
The 2019 CIP Fund has a budget allocation of $658,000 for special assessment alley
improvements. The total estimated construction cost for this alley is $603,384.00 and
the share of the adjacent property owners comes to $301,692.00 plus 9.0% for
engineering and legal expenses for a total of share of $328,844.28. The property
owners will reimburse the City for their share of the project cost in one lump-sum
payment or in installments for up to 10 years plus interest. The following table
summarizes the project costs:
Memorandum
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Budget Description Account
Project
Number
Budget
Amount
Project
Cost
Alley Paving - GO Bonds 415.40.4118.65515 418003 $250,000 $250,000.00
Alley Paving - SSA 415.40.4218.65515 418003 $408,000 $353,384.00
Total Estimated Construction Cost: $603,384.00
Summary:
The alley paving project was initiated by a petition from the property owners adjacent to
this alley. The petition contained signatures of 58.82% of the abutting property owners
showing support of the project. The petition was accepted by the Board of Local
Improvements (BLI) on June 14, 2016. City staff then proceeded with the design of the
alley paving project.
A public hearing for the project was held on March 21, 2019 to share the project design
and to receive public comments. At the public hearing, there were additional votes in
favor as well as changed votes from the original petition which dropped the percentage
of signatures to 52.94% in favor. The BLI voted to recommend to the City Council that
the alley be paved through the special assessment process.
Attachments:
Ordinance 28-O-19 with the recommendation of BLI and estimate of BLI Engineer
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03/25/2019
28-O-19
AN ORDINANCE
To Approve the Construction of a Local Improvement Known as
Evanston Special Assessment No. 1524
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, ILLINOIS:
SECTION 1: A local improvement shall be made within the City of
Evanston, County of Cook, and State of Illinois, the nature, character, locality and
description of which is as follows, to-wit:
The unimproved public alley in the block bounded on the north by
Payne Street, on the east by Pioneer Road, on the south by Simpson Street, and
on the west by McDaniel Avenue, in the City of Evanston, County of Cook, State
of Illinois, be improved by excavating, constructing the necessary drainage
system and paving with 8" Portland Cement Concrete Pavement, to a width of
sixteen feet (16’) along the east-west leg and the north-south leg between Payne
Street and Simpson Street. The second north-south leg that only outlets to
Simpson Street will be paved to a width of thirteen feet (13’).
SECTION 2: The Recommendation (Exhibit A) of the Board of
Local Improvements of the City of Evanston, Illinois, of this Ordinance, and the
Estimate of the Cost (Exhibit B) of said improvement made by the Engineer of
said Board, both attached hereto, be and the same are hereby approved and by
reference thereto made a part hereof.
SECTION 3: Said improvement shall be made and the cost
thereof, including the sum of Six Hundred Fifty-Seven Thousand Six Hundred
Eighty-Eight and 56/100 Dollars ($657,688.56), being the cost of making and
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collecting the Assessment and all other expenses as provided by law, shall be
paid for by Special Assessment in accordance with the Illinois Municipal Code,
Chapter 65, Section 5/9-2-1, et seq.
SECTION 4: Three Hundred Twenty-Eight Thousand Eight
Hundred Forty-Four and 28/100 Dollars ($328,844.28) of the cost of said
improvement shall be allocated by the City; and the remainder of the cost, Three
Hundred Twenty-Eight Thousand Eight Hundred Forty-Four and 28/100 Dollars
($328,844.28)will be allocated as private benefit.
SECTION 5: The aggregate amount to be assessed and each
individual assessment shall be divided into ten (10) installments in the manner
provided by law, and each of said installment shall bear interest at the rate of four
percent (4%) per annum from sixty (60) days after the date of the first voucher
issued on account of work done upon said proposed improvement.
SECTION 6: That, for the purpose of anticipating the collection of
the installments of said assessment levied against the real estate benefited
thereby, general obligation bonds have been issued, up to Two Hundred Fifty
Thousand Dollars ($250,000.00) of which are payable by the City, additional
funds from the City’s Special Assessment Fund of Seventy-Eight Thousand Eight
Hundred Forty-Four and 28/100 ($78,844.28) payable by the City, and
homeowners pay up to Three Hundred Twenty-Eight Thousand Eight Hundred
Forty-Four and 28/100 Dollars ($328,844.28) of which are payable out of said
installments, bearing interest at the rate of four percent (4%) per annum, payable
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annually and signed on behalf of the City of Evanston, Illinois, by its Mayor and
attested by its City Clerk and its corporate seal affixed thereto; and each interest
coupon attached to said bonds shall likewise be executed by and shall bear the
official or facsimile signature of the same officers who signed said bonds and
who, if facsimile signatures are used, do adopt by their execution of said bonds
as and for their proper signatures their respective facsimile signatures appearing
on said coupons; and that said bonds shall be issued in accordance with and
shall be in all respects conform to the provisions of an Act of the General
Assembly of the State of Illinois, knows as the “Illinois Municipal Code,” effective
July 1, 1961, and the Amendments thereto.
SECTION 7: That David Stoneback, President of the Board of
Local Improvements of the City of Evanston, Illinois, be and he is hereby directed
to file a Petition in the Circuit Court of Cook County, Illinois, praying that steps
may be taken to levy a Special Assessment to pay the cost of said improvement
in accordance with the provisions of this ordinance and in the manner prescribed
by law.
SECTION 8: All ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 9: If any provision of this ordinance or application
thereof to any person or circumstance is held unconstitutional or otherwise
invalid, such invalidity shall not affect other provisions or applications of this
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ordinance that can be given effect without the invalid application or provision, and
each invalid application of this ordinance is severable.
SECTION 10: The findings and recitals contained herein are
declared to be prima facie evidence of the law of the City and shall be received in
evidence as provided by the Illinois Compiled Statutes and the courts of the State
of Illinois.
SECTION 11: This ordinance shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2019
Adopted:___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
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Exhibit A
Recommendation
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Exhibit B
Estimate
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For City Council meeting of April 22, 2019 Item A25
Ordinance 29-O-19, City Code Section 10-4-16-2(A) Vehicle Parking Permits
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Erika Storlie, Assistant City Manager/Administrative Services Director
Jill Velan, Parking Division Manager
Subject: Ordinance 29-O-19, Updating City Code Section 10-4-16-2(A) Vehicle
Parking Permits
Date: April 1, 2019
Recommended Action:
Staff recommends City Council adoption of Ordinance 29-O-19, amending City Code
Section 10-4-16 changing the payment for parking permits from quarterly to monthly
and allowing for the stickerless enforcement of the City operated surface parking lots.
Funding Source:
Revenue 505.19.7005.53385 - Space (Lot) Rentals
Livability Benefit:
Innovation & Process: Support Local Government Best Practices and Processes
Summary:
The City Council approved an agreement with Passport Parking on August 14, 2017.
Digital Permitting was approved as part of this agreement, and the first step was to start
issuing all parking permits in City operated surface lots digitally. Once this conversion is
complete the next steps are to transfer all current wheel tax data and to start issuing
digital residential permits. By November 2019, the plan is for all vehicle related permits
(Wheel Tax, Residential Permits, Lot Permits) to be digital with enforcement done with
License Plate Recognition (LPR) technology.
As part of this transition there are a few code modifications necessary to allow for the
new enforcement technology and issuance of the digital permits. The current process
requires a quarterly payment and the display of a physical sticker. With the new
process the payment is switching to monthly and the parker can opt for automatic
renewal each month via credit or debit card. This allows for online payments via the
Memorandum
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ParkEvanston app or the City website. Residents may still pay in person at the
Collector’s Office as well.
With the stickerless enforcement the registered vehicle’s license plate number will be
entered into the passport system and compliance will be monitored through the LPR
software as we currently do with wheel tax. This requires a modification of the code to
no longer require the display of a physical permit.
Enforcement through LPR will reduce the amount of unauthorized transferring of
parking permits that currently occurs. Parking enforcement staff currently can only
enforce by visually seeing a physical permit, but they do not necessarily know if that
permit corresponds to the permits’ registered vehicle owner. Digital enforcement will
ensure that permits match the registered vehicle that the permit is assigned to.
Attachments:
Ordinance 29-O-19
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3/28/2019
29-O-19
AN ORDINANCE
Amending Portions of City Code Sections 10-4-16-2(A) “Vehicle Parking
Permits” and 10-4-16-3 “Vehicle Identification”
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Subsection 10-4-16-2(A) of the Evanston City
Code of 2012, as amended, is hereby further amended to read as follows:
10-4-16-2. - PERMIT REQUIRED.
(A) Application And Fee. It shall be unlawful for any person to park a vehicle in the
posted reserved parking space areas designated in Subsection 10-4-16-1(A) of this
Chapter, unless the owner or operator of such vehicle shall have received from the
City Manager or his/her designee a permit for such parking and shall have paid the
charges therefor for the current quarter year month. Further, no permit shall be
issued until the applicant has either:
1) Paid the fine and/or penalty for each violation for which there is an
outstanding or otherwise unsettled parking violation; or
2) Requested an appearance in the circuit court to answer for each violation.
Space for the storage and parking of passenger motor vehicles shall be reserved,
set aside and allocated to those persons who shall make application therefor to the
City Manager or his/her designee and upon the payment of the rental fee, as may
be prescribed by the City Council from time to time.
(B) Issuance; Transferability; Renewal. Should there be applicants for space in any
designated area in excess of the number of parking spaces available, such
applications shall be placed on file by the finance director, to be filed in chronological
order. No person shall be permitted to sell, transfer or assign reserved parking
space to any other person. Reassignment of space shall be by the finance director.
Renewal of reserved parking spaces shall have preference over all other
applications; provided, that such renewal applications are on file prior to the
expiration date.
(C) Exceptions. No permits shall be required for designated parking in those reserved
parking areas set forth in Schedule XX, Section 10-11-20 of this Title.
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(D) Violations. Vehicles parked in violation of Section 10-4-16 shall be subject to
towing and further penalties as designated in Schedule XVII, Section 10-11-17of
this Title, provided the reserved parking area is appropriately posted giving notice
thereof. Each twenty four (24) hour period the violation continues shall be
construed to be a separate offense.
SECTION 2: City Code Subsection 10-4-16-3, of the Evanston City Code
of 2012, as amended, is hereby further amended to read as follows:
10-4-16-3. - IDENTIFICATION OF VEHICLES. RESERVED.
Any person who shall have been assigned space by the City Manager or
his/her designee in any reserved parking space area shall have the privilege of
parking or storing his/her passenger motor vehicle in any available space within the
designated parking area; provided that such motor vehicle is marked with the
identification provided for that purpose by the City Manager or his/her designee. No
motor vehicle shall be parked, left or stored in any such area unless it is marked
with such identification.
Vehicles parked in violation of this Section 10-4-16 shall be subject to towing
and further penalties as designated in Schedule XVII, Section 10-11-17of this
Title, provided the reserved parking area is appropriately posted giving notice
thereof. Each twenty four (24) hour period the violation continues shall be
construed to be a separate offense.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this Ordinance 29-O-19 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 5: Ordinance 29-O-19 shall be in full force and effect after its
passage and approval.
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SECTION 6: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2019
Adopted: ___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, April 22, 2019
6:45 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
James C. Lytle Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN REVELLE, CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF APRIL 8, 2019
III. ITEMS FOR CONSIDERATION
(P1) Ordinance 112-O-18 Granting Major Zoning Relief for Building Lot Coverage,
Setbacks, and Open Parking at 2626 Reese Ave.
The Zoning Board of Appeals recommends denial of Ordinance 112-O-18 for
major zoning relief for the following: 42.5% building lot coverage where a
maximum 30% is allowed; 3’ south interior side yard setback where 5’ is required
for the principal structure; and 3.5’ street side yard setback where 15’ is required
for the principal structure, 8.5’ street side yard setback where 15’ is required for a
deck, a 10’ street side yard setback where 15’ is required for a detached garage,
and a 1’ street side yard setback where 15’ is required for open parking. The
Zoning Board of Appeals determined the proposal does not meet all Standards for
Major Variation, specifically that the proposal would result in a substantial adverse
impact on the use, enjoyment or property values of adjoining properties, and that
the requested variations are not the least deviation from the applicable regulations
among the feasible options identified. The applicant submitted revised plans on
February 10, 2019 that meets staff’s recommendation by reducing the bulk to a
1.5 story house and reducing the building lot coverage by removing an open
parking space, which creates a variation for providing less than two required
parking spaces.
For Introduction
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Planning & Development Committee Meeting Agenda
April 22, 2019
(P2) Ordinance 32-O-19, Granting a Special Use and Zoning Relief for an
Automobile Service Station and Convenience Store at 140 Chicago Avenue
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
32-O-19 granting special use approval and major zoning relief to reconstruct an
Automobile Service Station, Mobile, a Convenience Store, and for a 21’ two-way
drive aisle where 24’ is required, at 140 Chicago Ave in the C1 Commercial
District. The applicant has complied with all zoning requirements and meets all of
the standards for a special use and variation for this district. Alderman Rainey
request suspension of the rules for Introduction and Action at the April 22, 2019
City Council meeting.
For Introduction and Action
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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Planning & Development Committee Meeting
Minutes of April 8, 2019
6:30 p.m.
James C. Lytle Council Chambers - Lorraine H. Morton Civic Center
MEMBERS PRESENT: J. Fiske, T. Suffredin, A. Rainey, R.
Rue Simmons, E. Revelle, D. Wilson
STAFF PRESENT: M. Masoncup, J. Leonard, S. Mangum
OTHERS PRESENT:
PRESIDING OFFICIAL: Ald. Revelle
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN REVELLE,
CHAIR
A quorum being present, Ald. Revelle called the meeting to order at 6:59 p.m.
II. APPROVAL OF REGULAR MEETING MINUTES OF MARCH 11, 2019
Ald. Rue Simmons moved to approve the minutes of the March 11, 2019
meeting, seconded by Ald. Wilson. The committee voted unanimously 6-
0, to approve the March 11, 2019 minutes.
III. ITEMS FOR CONSIDERATION
Chair Revelle called for public comment from individuals on the sign-up
sheet:
Priseilla Giles, stated there was previously a plan for Foster (School).
Mark Daniel, representative for the car wash developer at 2425 Oakton
Street, explained the proposal and the reasons why the car wash is a
beneficial use at that location. The car wash use is permitted and only one
development allowance is requested for the separation between the
accessory structure and principal structure.
(P1) Ordinance 18-O-19, Amending City Code Section 6-15-14-7, “Active
Ground Floor Uses”
Plan Commission and staff recommend adoption of Ordinance 18-O-19,
amending the Zoning Ordinance Section 6-15-14-7 to revise the listing of
appropriate ground floor uses in the Central Street Overlay District.
For Introduction
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Ald. Wilson moved to Introduce Ordinance 18-O-19, seconded by Ald.
Rue Simmons. The Committee voted 6-0 to Introduce the item.
(P2) Ordinance 30-O-19, Granting a Special Use Permit for a Planned
Development at 2425 Oakton Street
The Plan Commission and staff recommend adoption of Ordinance 30-O-19
for approval of a Planned Development for a car wash facility with 20 vacuum
spaces and 4 parking spaces in the I1 Industrial District and oRD
Redevelopment Overlay District. The applicant is seeking one site
development allowance for an accessory structure that is 3 ft. from the
principal structure where 10 ft. is required. Alderman Fleming requests
suspension of the rules for Introduction and Action of Ordinance 30-O-19 at
the April 8, 2019 City Council meeting.
For Introduction and Action
Ald. Wilson moved for suspension of the rules to Introduce and Approve
Ordinance 30-O-19, seconded by Ald. Rue SImmons.
Ald. Rainey stated that it is not a good place for car wash with another car
wash located across the street and will not support suspension of the rules
expressing concerns with traffic issues associated with the use.
Ald. Rue Simmons noted that according to Ald. Fleming there have been
multiple community meetings on the project.
Ald. Wilson moved to Introduce Ordinance 18-O-19, seconded by Ald.
Fiske. The Committee voted 6-0 to Introduce the item.
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
Director Leonard stated that a reminder email would be sent to complete a
survey regarding public benefits for planned developments.
VI. ADJOURNMENT
Ald. Fiske moved to adjourn, seconded by Ald. Rue Simmons. The
meeting adjourned at 7:08 p.m.
Respectfully submitted,
Scott Mangum
Planning and Zoning Manager
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For City Council meeting of April 22, 2019 Item P1
Ordinance 112-O-18 Application for Major Zoning Relief for Building Lot Coverage,
Setbacks, and Open Parking at 2626 Reese Ave.
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Director of Community Development
Scott Mangum, Planning & Zoning Manager
Melissa Klotz, Zoning Administrator
Subject: Ordinance 112-O-18 Granting Major Zoning Relief for Building Lot Coverage,
Setbacks, and Open Parking at 2626 Reese Ave.
Date: April 16, 2019
Recommended Action
The Zoning Board of Appeals recommends denial of Ordinance 112-O-18 for major
zoning relief for the following:
• 42.5% building lot coverage where a maximum 30% is allowed
• 3’ south interior side yard setback where 5’ is required for the principal structure
• 3.5’ street side yard setback where 15’ is required for the principal structure, 8.5’
street side yard setback where 15’ is required for a deck, a 10’ street side yard
setback where 15’ is required for a detached garage, and a 1’ street side yard
setback where 15’ is required for open parking
The Zoning Board of Appeals determined the proposal does not meet all Standards for
Major Variation, specifically that the proposal would result in a substantial adverse impact
on the use, enjoyment or property values of adjoining properties, and that the requested
variations are not the least deviation from the applicable regulations among the feasible
options identified.
Staff recommends approval of the proposed variations with modifications to
eliminate the one open parking space and therefore reduce the building lot
coverage to 36.5% (to provide better vision clearance when exiting the alley), and
to reduce the bulk of the house by utilizing a gable or hip roofline above the first
floor to create a 1.5-story house with the same or less peak height of 23.7’ as the
previous proposal. The applicant submitted revised plans on February 10, 2019
that meets staff’s recommendation. The variations listed in proposed Ordinance
112-O-18 reflect the original plan that was recommended for denial by the ZBA.
Memorandum
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2
Livability Benefits
Built Environment: Provide People-Friendly Streets, Buildings, Parks, and Neighborhoods
Summary
The applicant submitted a revised site plan on February 10, 2019 with follow up
information on March 20, 2019, to match staff’s recommendation to reduce the second
floor bulk and eliminate the open parking space. The proposal now includes the following:
The applicant requests building lot coverage of 36.5% where 30% is allowed, and where
the average among other substandard corner lots is 41.5%. The applicant revised the
proposal and eliminated one open parking space, which then reduced the requested
building lot coverage. Some neighbors have indicated an open parking space is
hazardous since an SUV parked there would limit visibility of vehicles exiting the alley
without a clear view of the sidewalk. The elimination of the parking space improves
visibility and safety. The revision changes the variations requested by eliminating the
open parking setback variation, but adding a variation for the total number of parking
spaces on the property (one space where two are required).
All other variations that were previously requested remain the same (interior side yard
setback for house, street side yard setback for house, garage, and deck).
Concerns other than the bulk, building lot coverage, and open parking space (which were
subsequently revised) that were raised at the January 14, 2019 Neighborhood Meeting
include:
• Interior side yard setback: 3 feet is requested, which is common throughout many
neighborhoods throughout the city including many properties in the immediate
block.
• Street side yard setback: 3.5 feet is proposed, which is one foot further away from
the property line than the average of the 22 analyzed properties of similar
substandard width. While a 3.5 foot street side yard setback is not ideal, it is not
detrimental either. Many blocks in Evanston feature properties with little or no
street side yard setback (including on properties that are not substandard in width)
such as Barton Ave. in south Evanston.
• Drainage and storm water retention: The proposal complies with the maximum
allowed impervious surface coverage, and requires a drainage plan with approval
by a City engineer prior to permit issuance. Engineering review will not allow storm
water to drain towards adjacent properties or onto the public sidewalk.
• Heritage tree roots: There is one mature tree in the right of way and one mature
tree on the neighboring property. Both trees likely have root structures that extend
into the 2626 Reese Ave. property. As with other similar cases, tree roots would be
disturbed due to construction of the basement, but mature trees are typically hearty
and overcome this type of disturbance to continue thriving for years. Additional
measures could be taken such as root pruning by an arborist to further ensure the
513 of 611
3
trees thrive.
• Impact of construction on neighboring residence: Construction would include
digging a basement 6 feet from the neighboring house. Situations like this occur
regularly throughout Evanston and require a Construction Management Plan that
includes documentation of the conditions of the neighboring property and shoring
plans. Damage to adjacent properties is not typical, but if it did occur the applicant
would be held liable.
Overall, existing lots similar to 2626 Reese Ave. should be considered buildable lots, but
can only be built upon if appropriate zoning relief is granted. Appropriate zoning relief is
determined by comparing similar conditions throughout a neighborhood, addressing
potential concerns, and assessing whether the variations requested meet the Standards
for Approval. In the case of 2626 Reese Ave., the revised submittal that matches the
recommendation by staff reduces the building’s bulk and increases the visibility to the
alley, so the Standards have been met. Smaller homes should continue to be constructed
throughout Evanston to provide starter homes and homes that are available at a lower
price point than the average Evanston home price.
Summary of Research of Substandard Corner Lots in Evanston:
• Lot Width: Of the 22 substandard lots, 9 of the lots are 25 feet wide like 2626
Reese Ave. Substandard lots 30-35 feet in width are numerous throughout the city
and were therefore not analyzed.
• Lot Size: The largest lot size is 4,231 sq. ft. while the smallest lot size is 1,954 sq.
ft. The average lot size is 3,203 sq. ft., which is smaller than 2626 Reese Ave.
• Year Constructed: The year constructed varied from 1901 (prior to zoning
regulations) to 2000 (current Zoning Ordinance in effect). Most were constructed in
the 1910’s – 60’s.
• Height: Building height varied from small one-story homes to moderate sized 2.5
story homes. In every case, the building height and bulk mimicked the surrounding
neighborhood height and bulk, or were smaller.
• Front Yard Setback: The front yard setbacks vary from 0 – 44 feet. In every case,
the front yard setback aligns with or closely aligns with the surrounding block’s
front yard setback.
• Street Side Yard Setback: The street side yard setback varies from 0 – 15 feet.
The average of 2.5 feet is closer to the property line than the 2626 Reese Ave.
proposal.
• House Footprint: The house footprint averages 1,018 sq. ft. which is larger than the
2626 Reese Ave.’s 925 sq. ft. footprint.
• Building Lot Coverage: The average building lot coverage is 41.5% which is higher
than the 36.5% currently proposed at 2626 Reese Ave.
Based on the analysis, the house proposed at 2626 Reese Ave. is comparable or smaller
in all categories. The proposed height is a 1 ½ story dormered gable roof with a peak
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4
height of 23.7 feet. Neighboring houses feature similar roof styles and peak heights. The
applicant revised the proposal from the previously requested gambrel (barn) roof style as
recommended by staff to further minimize bulk on the second floor and blend into the
neighborhood.
Examples of similar homes on substandard corner lots with minimized second floor bulk:
Detailed information on the properties analyzed by staff is attached. The research also
found no other 25’ wide vacant corner lots in Evanston, but a variety of lots substandard
in width that may face challenges similar to 2626 Reese Ave. Staff is aware of a similar
proposal at 1918 Noyes St., which is a vacant lot 16.5’ wide and is currently pending a
minor variation application for a single family residence with 3’ interior side yard setbacks.
Legislative History (see attached for full legislative history of 2626 Reese)
February 11, 2019– The case was tabled at the P&D Committee to allow neighbors time
to review the revised plans that were submitted February 10, 2019.
January 28, 2019 – The case was tabled without discussion at the P&D Committee.
January 14, 2019 – A Neighborhood Meeting was held for neighbors and the applicant to
discuss alternative design options and address concerns related to the project.
Neighbors and the applicant failed to agree on design changes.
December 10, 2018 – The case was tabled without discussion to the January 28, 2019
P&D Committee meeting to allow time for a Neighborhood Meeting, for the applicant to
consider modifications to the proposal, and for staff to conduct research on other
substandard corner lots.
November 12, 2018 – The case was discussed and then held to the December 10, 2018
P&D Committee meeting to allow for further discussion of concerns regarding the
1000 Florence Ave. (25
foot wide lot); Gable roof
style
1928 Foster St. (28 foot
wide lot); Gable roof
style
Proposed 2626 Reese
Ave. (25 foot wide lot);
Gambrel roof style
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5
proposal.
September 25, 2018 – The case was heard by the ZBA and unanimously recommended
for denial.
Attachments
Proposed Ordinance 112-O-18
Revised Site Plan & Elevations – submitted February 10, 2019
Development History (timeline of property 2016 - present)
Staff Research of Substandard Corner Lots
P&D Packet – February 11, 2019 (begins p. 295)
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9/17/2018
4/16/2019
112-O-18
AN ORDINANCE
Granting Major Variations at
2626 Reese Avenue in the R1 Single-Family Residential Zoning District
WHEREAS, William James (the “Applicant”), contractor of the property
commonly known as 2626 Reese Avenue (the “Subject Property”), located within the R1
Single-Family Residential Zoning District and legally described in Exhibit A, attached
hereto and incorporated herein by reference, submitted an application seeking approval
of Major Variations to construct a single family residence and detached garage and
related zoning requirements imposed by Subsections 6-8-2-7, 6-8-2-8(A)(3), 6-8-2-
8(A)(2), and 6-8-2-8(C)(2) of Title 6 of the Evanston City Code of 2012, as amended
(“the Zoning Ordinance”); and
WHEREAS, the Applicant requests the following Major Variations related
to the Subject Property:
(1) Have a building lot coverage of 42.5% where 30% is permitted on the Subject
Property pursuant to City Code Subsection 6-8-2-7;
(2) Reduce the minimum required south interior side yard setback from five (5) feet
to three (3) feet pursuant to City Code Subsections 6-8-2-8(A)(3);
(3) Reduce the required street side yard setback on Hartzell Street from fifteen (15)
feet to three and a half (3.5) feet for the principal structure pursuant to City Code
Subsection 6-8-2-8(A)(2);
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112-O-18
~2~
(4) Reduce the required street side yard setback from fifteen (15) feet to eight and a
half (8.5) feet for a deck pursuant to City Code Subsection 6-8-2-8(C)(2);
(5) Reduce the required street side yard setback from fifteen (15) feet to ten (10) feet
for an accessory structure pursuant to City Code Subsection 6-8-2-8(C)(2); and
(6) Reduce the required street side yard setback from fifteen (15) feet to one (1) foot
for open parking pursuant to City Code Subsection 6-8-2-8(C)(2); and
WHEREAS, on September 25, 2018, the Zoning Board of Appeals
(“ZBA”), pursuant to proper notice, held a public hearing in case no. 18ZMJV-0078 to
consider the application, received testimony, and made written records and findings that
the application did not meet the standards for Major Variations set forth in Subsection 6-
3-8-12-(E) of the Zoning Ordinance and recommended City Council denial thereof; and
WHEREAS, at its meetings of November 12, 2018; February 11, 2019;
and April 22, 2019, the Planning and Development (“P&D”) Committee of the City
Council considered the ZBA’s recommendation, and recommended City Council
approve the Major Variations, as requested; and
WHEREAS, at its meetings of April 22, 2019 and May 13, 2019, the City
Council considered and adopted the recommendation of the P&D Committee,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Council hereby adopts the P&D Committee’s
records, findings, and recommendations, and hereby approves, pursuant to Subsection
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112-O-18
~3~
6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject Property
applied for in case no. 18ZMJV-0078 and described hereinabove.
SECTION 3: The Major Variations approved hereby are as follows:
(A) To permit a building lot coverage of 42.5% on the Subject Property. Subsection
6-8-2-7 of the Zoning Ordinance requires a maximum building lot coverage of
thirty percent (30%) on the Subject Property.
(B) To permit a south interior side yard setback of three (3) feet. Subsections 6-8-2-
8(A)(3) requires a minimum five (5) foot south interior side yard setback on the
Subject Property.
(C) To permit a three and a half (3.5) foot street side yard setback on Hartzell Street
for the principal structure. Subsection 6-8-2-8(A)(2) requires a minimum fifteen
(15) foot street side yard setback on the Subject Property.
(D) To permit an eight and a half (8.5) foot street side yard setback on the Subject
Property. Subsection 6-8-2-8(C)(2) requires a minimum fifteen (15) feet for a
deck on the Subject Property..
(E) To permit a ten (10) foot street side yard setback for the accessory structure.
Subsection 6-8-2-8(C)(2) requires a minimum fifteen (15) foot street side yard
setback for an accessory structure on the Subject Property.
(F) To permit a one (1) foot street side yard setback for open parking on the Subject
Property. Subsection 6-8-2-8(C)(2) requires a fifteen (15) foot street side yard
setback for open parking on the Subject Property.
SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Major Variations granted
hereby, violation of any of which shall constitute grounds for penalties or revocation
thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
(A) Compliance with Requirements: The Applicant shall develop and use the
Subject Property in substantial compliance with all applicable legislation, with the
testimony and representations of the Applicant to the ZBA, the P&D Committee,
and the City Council, and the approved plans and documents on file in this case.
(B) Recordation: The Applicant shall, at its cost, record a certified copy of this
ordinance, including all Exhibits attached hereto, with the Cook County Recorder
of Deeds, and provide proof of such recordation to the City, before the City may
issue any construction permits pursuant to the Major Variation authorized hereby.
519 of 611
112-O-18
~4~
SECTION 5: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 6: Except as otherwise provided for in this ordinance, all
applicable regulations of the Zoning Ordinance and the entire City Code shall apply to
the Subject Property and remain in full force and effect with respect to the use and
development of the same.
SECTION 7: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 8: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 9: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 10: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
520 of 611
112-O-18
~5~
Introduced:_________________, 2019
Adopted:___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
521 of 611
112-O-18
~6~
EXHIBIT A
Legal Description
LOT 1 IN BLOCK 5 IN BROWN AND CULVER'S ADDITION TO NORTH EVANSTON, IN GEORGE
SMITH'S SUBDIVISION IN SECTION 33, TOWNSHIP 42 NORTH, RANGE 13 EAST OF THE THIRD
PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
PIN: 05-33-429-007-0000
Commonly Known As: 2626 Reese Avenue, Evanston, Illinois.
522 of 611
1. Front yard Twenty-seven (27) feet; parking prohibited
2. Side yard abutting a street Fifteen (15) feet; parking prohibited
3. Side yard Five (5) feet
4. Rear yard Thirty (30) feet
8’-6” 3’-6 ” 9’-0” 3’-0”
133.0’ 3’-6” V 6” 25.0’ 11’-0” 12’-0” 25.0’ 18’-6” V REESE AVENUE 10’- 0” ONE -CAR
GARAGE
12’ x 23’
SCALE: 1”= 10’ NORTH
3’-0”
14.88
2624 REESE
MARCH 19, 2019
2.97
LIVING
ROOM
15’ x 17 -6 ’ WINDOW SEAT SITE & FIRST FLOOR PLAN ALLEY KITCHEN
16’-2” x 17’-6”
133.0’ 3’-0” 6” V HARTZELL STREET 3’-0” V TWO BEDROOM SIMPLE GABLE ROOF DESIGN
2626 REESE AVENUE
DEVELOPED BY: OAKTON -CUSTER PARTNERS, LLC
37’-6 ”
10’-0”
4’- 6” 3 ’-0” 3’-9” V 50’-0 ”
PDR
R M
19’- 6 ” 11’-0” V 3’x 4’
CANOPY
WOOD DECK
10’-0” x 11 ’-0”
23’-0”
46’-6 ”
9 ’-0 ”
1 ’-9 ”
23’-0 ” 18’-0 ” 9’-0” 1-0” V 1-0” V 3’-9” V 523 of 611
BEDROOM #2
10’-6” X 10’-0”
MASTER
BEDROOM
12’-0” X 14’-0” .47 BATH
SECOND FLOOR PLAN
SCALE: 3/16”= 1’ MARCH 19 , 2019
50’ – 0” 12’ – 6” .47 MASTER
BATH
25’ – 0” 8’ – 6” 16’ – 6” 2’–6” BUILT-IN
CHEST
BUILT-IN
CHEST
18.5’ x 50’ BUILDING FOOTPRINT
12.5’ x 50’ SECOND FLOOR FOOTPRINT 1’-3” 1’-3” TWO BEDROOM/SIMPLE GABLE ROOF DESIGN
2626 REESE AVENUE
DEVELOPED BY: OAKTON -CUSTER PARTNERS, LLC 6” 2’–6” 4’-3” 4’-3” 8’-9” 8’-9” 7’- 6” 7’- 6” 9’- 0” 6” 524 of 611
.47 OFFICE OR
STORAGE
10’-3” X 16’-0”’
RECREATION ROOM
15’-8” x 16’-0” .47 .BATH
BASEMENT FLOOR PLAN
SCALE: 3/16”= 1’ March 19, 2019
50’ – 0” 18’ – 6” 25’ – 0” 8’ – 3” 16’ – 9”
UTILITY
ROOM
TWO BEDROOM SIMPLE GABLE ROOF DESIGN
2626 REESE AVENUE
DEVELOPED BY: OAKTON -CUSTER PARTNERS, LLC
525 of 611
18’- 6” 2’-0” 2’-0” 8’-0” 1’-0” 1’-3” 9’-4” 5’-6” 3’-0” 12’- 6”
SECOND
FLOOR
FIRST FLOOR
BASEMENT
TWO BEDROOM/SIMPLE GABLE ROOF DESIGN
2 6 2 6 R E E S E A V E N U E
DEVELOPED BY: OAKTON -CUSTER PARTNERS, LLC
STRUCTURAL SECTION SCALE: ¼” = 1’ 3/19/19
1’-5”
1’-3” 1’-3”
6’- 8” x
2’- 6”
DOOR
6”
16’- 0”
526 of 611
EAST ELEVATION 9’-0” 1-0” 9” 9 -8” 23’-8” FIRST FLOOR SECOND FLOOR 6”
6”
18’-6”
v v v v
v 1.v v
v v vvFIRST FLOOR SECOND FLOOR WEST ELEVATION
18’-6”
SCALE: 3/16”= 1’ MARCH 19 , 2019 8’-0” 1’-3” 3’-0” 23’-8” 1’-0” 9’- 8” 2’-0” vvWOOD DECK 3’-0” vv9” HARDIBOARD
SIDING
BAY WINDOW
DECORATIVE
SHINGLES vv2’-0” 1’-3”
TWO BEDROOM/SIMPLE GABLE ROOF DESIGN
2626 REESE AVENUE
DEVELOPED BY: OAKTON -CUSTER PARTNERS, LLC
1’-3” 1’-3” 527 of 611
TWO BEDROOM/SIMPLE GABLE ROOF DESIGN
2626 REESE AVENUE
DEVELOPED BY: OAKTON -CUSTER PARTNERS, LLC
NORTH ELEVATION
1.2.3.4.
5.6.7.8.
9.10.11.12.1’-3” 8’-0” 1’-0” 9” 9’-8” 23’-8” FIRST FLOOR SECOND FLOOR 2’-0” 50’-0”
1’-6” 1’-6”
50’-0”
RECESSED MAIN ENTRY
SCALE: 3/16”= 1’ MARCH 19 , 2019 vvvv2’-0” 3’-0”
WOOD DECK
1’-9” vvvvvvvv528 of 611
TWO BEDROOM/SIMPLE GABLE ROOF DESIGN
2626 REESE AVENUE
DEVELOPED BY: OAKTON -CUSTER PARTNERS, LLC SOUTH ELEVATION 1’-3” 9’-0” 1’-0” 9” 9’-8” 23’-8” FIRST FLOOR SECOND FLOOR 3’-0” 1’-6” 1’-6”
50’-0”
HARDIBOARD SIDING
SCALE: 3/16”= 1’ MARCH 19, 2019 vv vv 2’-0” vWOOD DECK
1’-9”
14’-0”
3’-0”
50’-0” v
DORMERS W/SHED ROOF TO ALLOW 8’
CEILING HEIGHT IN BATHROOMS
8’-6” 11’-0” 6’-0”
GLASS BLOCK
WINDOW
GLASS BLOCK
WINDOW
529 of 611
2626 Reese Ave. Development History
(3 cases total – first was for a large 2.5 story house by a previous owner, second was for a moderate 2
story house with fewer variations by current owner, third (current) is for a moderate 1.5 story house
with fewer variations by current owner).
Applicant: Erin & Matthew Haggis
ZBA
March 24, 2016 – applicant submitted major variation application.
May 3, 2016 – applicant withdrew case prior to the ZBA hearing, based on the response of neighbors to
the requested variations. The property was sold the same week.
_____________________________________________________________________________________
Applicant: William James
ZBA
August 29, 2017 – applicant submitted major variation application.
October 3, 2017 – case rescheduled at the applicant’s request. New case to be re-noticed to neighbors.
November 17-28, 2017 – applicant submitted revisions.
ZBA
January 9, 2018 – case heard by the ZBA and continued to January 16, 2018.
January 16, 2018 – ZBA unanimously denied the proposal (ZBA final determining body).
_____________________________________________________________________________________
Applicant: William James
ZBA
August 24, 2018 – applicant submitted major variation application.
September 25, 2018 – ZBA unanimously recommended denial of the proposal (City Council final
determining body).
P&D
November 12, 2018 – case discussed and then held at P&D to the next regularly scheduled meeting to
allow for further discussion of concerns regarding the proposal.
530 of 611
December 10, 2018 – case tabled without discussion at P&D to allow the applicant to present multiple
options on how to develop the property at a Neighborhood Meeting.
January 14, 2019 – applicant, neighbors, and staff attended a Neighborhood Meeting to determine
if/how the property should be developed. No consensus was reached.
January 28, 2019 – case tabled without discussion at P&D to allow more time for the applicant to
consider concerns stated at the Neighborhood Meeting.
February 10, 2019 – applicant submitted revised plans that follow staff’s updated recommendation to
eliminate one open parking space and change the roof line to a gable or hip roof.
February 11, 2019 – case tabled at P&D following discussion among neighbors who felt more time was
needed to review the updated plans.
March 19, 2019 – Alderman Suffredin determined another Neighborhood Meeting would not be
necessary.
March 20, 2019 – the applicant submitted elevation drawings of all sides of the proposed house and a
basement floor plan based on the updated site plan from February 10, 2019.
March 25, 2019 – the updated elevation drawings off all sides of the proposed house (including existing
site plan from February 10, 2019), with updated zoning analysis numbers, was sent to neighbors for
review.
April 22, 2019 – the case is scheduled for introduction at P&D/City Council.
531 of 611
Location Lot Dimensions Lot Size Year Constructed Building Height Front Yard Street Side Yard House Footprint
Building Lot
Coverage
Footprint
Building Lot
Coverage
(including
garage, porch)
2626 Reese Ave. ZBA Proposal 25 x 133 3,325 proposed 1.5 stories 19.5'3.5'945 1414 42.5%
2400 Cowper Ave.25 x 125 3,147 1915 1.5 stories 21'2'1100 1470 46.7%
2000 Foster St.28 x 125 3,484 1926 1.5 stories 17'2'650 1250 35.9%
1944 Wesley Ave.25 x 150 3,732 1911 2 stories 22.5'0'900 900 24.1%
2300 Emerson St.28 x 125 3,503 1948 2 stories 27'4'570 570 16.3%
2017 Church St.28 x 155 3,511 1962 1 story 26'2'1200 1400 39.9%
1600 Dempster St.27 x 130 3,533 1913 2.5 stories 27'0'1100 1640 46.4%
1300 Ashland Ave.27 x 110 3,174 1901 2 stories 13'6'445 675 21.3%
1533 Crain St./1137 Florence Ave.25 x 75 1,954 1929 2 stories 3'0'1440 1440 73.7%
1047 Dewey Ave./1620 Greenleaf St.25 x 90 2,205 1926 1.5 stories 0'0'1225 1605 72.8%
1527 Lee St.27 x 100 2,775 1920 1.5 stories 10'0'980 1360 49.0%
1000 Florence Ave.25 x 170 4,231 1913 1.5 stories 12'2'940 1520 35.9%
531 Wesley Ave.25 x 125 3,133 1961 1 story 26'1.5'1160 1560 49.8%
145 Ridge Ave.28 x 135 3,776 1957 2 stories 27'3'790 1290 34.2%
304 Elmwood Ave.25 x 125 3,083 1954 1 story 44'1'1250 1530 49.6%
503 Custer Ave.50 x 50 3,229 1918 2.5 stories 0'15'1345 1345 41.7%
701 Reba Pl.25 x 100 2,419 1906 2 stories 28'0'1175 1175 48.6%
2910 Park Pl.25 x 145 3,605 1929 2 stories 14'0'1330 1860 51.6%
2710 Woodbine Ave.60 x 90 triangle 2,908 1916 2 stories 13'5'1010 1010 34.7%
2048 Pratt Ct.27 x 95 2,568 1932 2.5 stories 24'0'1050 1140 44.4%
2300 Emerson St.28 x 125 3,503 1948 2 stories 27'3.5'600 600 17.1%
2128 Emerson St.28 x 125 3,495 1963 1 story 24'3.5'1200 1400 40.1%
1928 Foster St.27 x 125 3,504 2000 2 stories 24'4'950 1350 38.5%
Average:3,203 2.5 1018.6 1276.8 41.5%
Corner lots less than 30 feet wide
532 of 611
For City Council meeting of April 22, 2019 Item P2
Ordinance 32-O-19 Application for a Special Use and Zoning Relief for an
Automobile Service Station and Convenience Store at 140 Chicago Ave.
For Introduction & Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Director of Community Development
Scott Mangum, Planning and Zoning Manager
Melissa Klotz, Zoning Administrator
Subject: Ordinance 32-O-19, Granting a Special Use and Zoning Relief for an
Automobile Service Station and Convenience Store at 140 Chicago Ave.
Date: April 10, 2019
Recommended Action
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 32-O-19
granting special use approval and major zoning relief to reconstruct an Automobile
Service Station, Mobile, a Convenience Store, and for a 21’ two-way drive aisle where
24’ is required, at 140 Chicago Ave in the C1 Commercial District. The applicant has
complied with all zoning requirements and meets all of the standards for a special use
and variation for this district. Alderman Rainey request suspension of the rules for
Introduction and Action at the April 22, 2019 City Council meeting.
Livability Benefits
Economy & Jobs: Retain and expand local businesses
Built Environment: Provide compact and complete streets and neighborhoods
Summary
140 Chicago Ave. is located on the west side of Chicago Ave. just north of Howard St.
and currently operates as a Mobile Automible Service Station and Convenience Store.
The property owner proposes to demolish the existing structures and reconfigure the
site for better vehicular circulation and a larger Convenience Store.
The applicant proposes to construct a one story, 1,500 square foot Convenience Store
building and gas station pumps for 10 vehicles under an attached canopy. The property
will also offer customer and employee parking, vacuum and tire pressure machines, and
one diesel gas pump. In addition to the requested special use permits, zoning relief is
needed for a 21’ two-way drive aisle adjacent to the customer parking on the north end
of the site.
Memorandum
533 of 611
Proposed Site Plan (N ←):
The Zoning Ordinance requires parking for any new commercial structure, but allows a
2,000 square foot discount to the size of the structure before applying the parking
requirement. Since the proposed Convenience Store building is 1,500 square feet, there
is no required parking for the use. The applicant proposes 4 customer parking stalls,
including one ADA stall, at the north end of the property for customers they may visit the
Convenience Store without parking at a gas pump. Two parallel employee parking stalls
are also proposed towards the south end of the property. The employee parking at the
north end of the property includes a compliant 5’ landscaped north interior side yard
setback, which then squeezes the two-way drive aisle so that only 21’ is provided where
24’ is required. The drive aisle is proposes as a two-way aisle so that customers that
park can exit the property without navigating through the pump area. Staff feels the
property would better circulate with an ingress only curb cut and one way traffic flow. A
one-way drive aisle requires 24’ as well since the parking are 90 degree spaces.
The remainder of the property features one way traffic flow with compliant 12’ drive
aisles and egress at the south end of the property. All curb cuts on the property are
existing but will be reduced in size. The applicant proposes the south curb cut at 30’ in
width to provide adequate truck turning, and for vehicles to exit the property by
maneuvering around other vehicles that are waiting to turn out of the property in the
opposite direction.
The proposed building is one story, with a height of 20.3’ to the top of the parapet. The
canopy connects to the building over the main entrance, and extends over the gas
pumps at a height of 18’. The building features brick veneer on the front and side
facades, and EFIS on the rear adjacent to the Metra embankment. Storefront windows
will remain transparent. A 4 inch diameter steel pipe is proposed around the base of the
building as a bumper guard to stop vehicles from accidentally running into the building.
534 of 611
New landscaping is proposed along the north and south side yard property lines, and
new sod will be added around the existing street trees in the right-of-way. Brick banding
is proposed to delineate between the public sidewalk and the adjacent drive aisle that
navigates around the gas pumps.
The proposed redevelopment will not change the use of the property. The current site
features 6 gas pumps for 12 vehicles, while the new proposal will reduce the intensity
by decreasing to 5 gas pumps for 10 vehicles to provide better circulation throughout
the property. The Convenience Store currently operates 24 hours a day and typically
has one employee per shift. The expanded Convenience Store will provide a needed
business in the area that is walkable from Howard St. and the new mixed-use
development immediately south of 140 Chicago Ave. that is currently under
construction, as well as for the residential neighborhood to the west who may access
the Convenience Store via the Mulford St. pedestrian viaduct underpass to Chicago
Ave. The applicant intends to start construction as soon as possible so that construction
will align with the new mixed-use development to the south that is already underway.
Staff is not aware of any objections to this proposal, and has not received any
complaints or zoning violations related to the 24-hour operations.
Comprehensive Plan
Some objectives from the Evanston Comprehensive General Plan that apply to this
application include:
Objective: Promote the growth and redevelopment of business, commercial,
and industrial areas.
Objective: Retain and attract businesses in order to strengthen Evanston’s
economic base.
The proposed Automobile Service Station and Convenience Store will allow an existing
business to improve functionality, vehicular navigation, and aesthetics, which will in turn
increase the business’s economic viability and the City’s tax base.
Legislative History
March 19, 2019: The ZBA unanimously recommended approval of the special use for a
Automobile Service Station and Convenience Store, and major zoning relief for a 21’
two-way drive aisle where 24’ is required, with the following conditions:
1. Hours of operation shall be permitted 24 hours a day, 7 days a week.
2. A lighting plan shall be submitted as part of the permit review process.
3. Employees shall not utilize street parking.
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4. Delivery vehicles shall not park or stage on the street.
5. Substantial compliance with the documents and testimony on record.
Attachments
Proposed Ordinance 32-O-19
ZBA Findings
March 19, 2019 ZBA Draft Meeting Minutes
ZBA Packet – March 19, 2019
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4/1/2019
4/11/2019
32-O-19
AN ORDINANCE
Granting a Special Use Permits for an Automobile Service Station and a
Convenience Store and a Major Variation Located at 140 Chicago Avenue in the
C1 Commercial Mixed-Use District
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on March 19, 2019,
pursuant to proper notice, to consider case no. 19ZMJV-0014, an application filed by
Eric Eriksson (the “Applicant”), lessee of the property legally described in Exhibit A,
attached hereto and incorporated herein by reference, commonly known as 140 Chicago
Avenue (the “Subject Property”) and located in the C1 Commercial Mixed-Use District, for
a Special Use Permit to establish, pursuant to Subsection 6-10-2-3 of the Evanston City
Code, 2012, as amended (“the Zoning Ordinance”), an automobile service station; for a
Special Use Permit to establish, pursuant to Subsection 6-10-2-3 of the Evanston City
Code, 2012, as amended (“the Zoning Ordinance”), a convenience store; and a Major
Variation pursuant to Subsection 6-16-2-7, Table 16A of the Zoning Ordinance on the
Subject Property; and
WHEREAS, the Applicant requests the following Major Variation:
(A) Relief to reduce the required driveway aisle width adjacent for 90-degree parking
stalls from twenty-four (24) feet to twenty-one (21) feet; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for Special Use Permits for
an automobile service station and a convenience store and for a Major Variation met the
standards for Special Uses in Section 6-3-5 and for the Major Variation in Section 6-3-8-12
of the Zoning Ordinance and recommended City Council approval thereof; and
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32-O-19
~2~
WHEREAS, at its meeting of April 22, 2019, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approve the application in case no. 19ZMJV-0014; and
WHEREAS, at its meeting on April 22, 2019, the City Council considered
and adopted the respective records, findings, and recommendations of the ZBA and
P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for an automobile service station, the Special Use Permit for a convenience store, and
the Major Variation on the Subject Property as applied for in case no. 19ZMJV-0014.
SECTION 3: The Major Variation approved hereby is as follows:
(A) Approval to reduce the required driveway aisle width adjacent for 90-degree
parking stalls from twenty-four (24) feet to twenty-one (21) feet.
SECTION 4: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Applicant’s Special Use
Permits and Major Variations, violation of any of which shall constitute grounds for
penalties or revocation of said Permit pursuant to Subsections 6-3-5 of the Zoning
Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
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32-O-19
~3~
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Hours of Operation: The Applicant may operate the business on the Subject
Property twenty-four (24) hours a day, seven (7) days a week.
C. Lighting Plan: The Applicant will submit a lighting plan to the City in compliance
with the City’s lighting code.
D. Employee Parking: The Applicant must require employees of the Subject
Property to park in an off -street parking lot.
E. Deliveries: The Applicant agrees that all delivery vehicles shall not park or stage
on Chicago Avenue.
F. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 5: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 7: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 8: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
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32-O-19
~4~
SECTION 9: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2019
Adopted: ___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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32-O-19
~5~
EXHIBIT A
THAT PART OF THE SOUTH HALF OF THE NORTHEAST QUARTER OF SECTION
30, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN,
DESCRIBED AS FOLLOWS: BEGINNING AT A POINT IN THE SOUTHWESTERLY
LINE OF CHICAGO AVE., 645 FEET NORTHWESTERLY MEASURED ALONG A LINE
OF SAID SOUTHWESTERLY STREET LINE PRODUCED TO THE INTERSECTION
OF THE SOUTH LINE OF THE NORTHEAST QUARTER OF SAID SECTION 30;
THENCE SOUTHWESTERLY AT RIGHT ANGLES TO THE WESTERLY LINE OF
CHICAGO AVE., 59.85 FEET TO THE EASTERLY RIGHT-OF-WAY LINE OF
CHICAGO AND NORTHWESTERN RAILROAD; THENCE SOUTHEASTERLY ALONG
SAID EASTERLY RIGHT-OF-WAY LINE OF CHICAGO AND NORTHWESTERN
RAILROAD, 212.42 FEET TO THE NORTH LINE OF THE SOUTH 6.25 CHAINS OF
THE NORTHEAST QUARTER OF SAID SECTION 40; THENCE EASTERLY ALONG
THE NORTH LINE OF THE SOUTH 6.25 CHAINS OF THE NORTHEAST QUARTER
OF SAID SECTION 30, 64.09 FEET TO THE SOUTHWESTERLY LINE OF CHICAGO
AVE.; THENCE NORTHWESTERLY ALONG THE SOUTHWESTERLY LINE OF
CHICAGO AVE. 224.71 FEET TO THE CITY OF CHICAGO BY DEED RECORDED
JUNE 25, 1986 AS DOCUMENT 86260077, BEING THE NORTH 8 FEET DESCRIBED
THEREIN. ALL IN COOK COUNTY, ILLINOIS.
PIN: 11-30-212-010-0000
COMMONLY KNOWN AS: 140 Chicago Avenue, Evanston, Illinois.
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P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on March 19, 2019, the Zoning Board of Appeals
makes the following findings of fact, reflected in the audio-visual recording of the
hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the
Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 5-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 5-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 5-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 5-0
Case Number: 19ZMJV-0014
Address or
Location:
140 Chicago Ave.
Applicant: Eric Erikkson, Architect
Proposed
Special Use:
Automobile Service Station and Convenience Store, Mobile
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P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 5-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 5-0
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 5-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 5-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 5-0
and, based upon these findings, and upon a vote
__5__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
_____ denial of the proposed special use
__x__ approval with conditions specifically:
1. All conditions recommended by the DAPR Committee that are not yet fulfilled.
2. 24 hour operation is permitted 7 days a week.
3. Employees shall not utilize street parking.
4. Delivery vehicles shall not park or stage on the street.
5. Substantial compliance with the documents and testimony on record.
Attending: Vote:
Aye No
___X__ Mary Beth Berns __X__ ____
___X___ Myrna Arevalo __X__ ____
___X___ Scott Gingold __X__ ____
___X___ Violetta Cullen __X__ ____
_______ Lisa Dziekan _____ ____
_______ Mary McAuley _____ ____
___X___ Kiril Mirintchev __X__ ____
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FF II NN DD II NN GG SS
FOR STANDARDS OF
VV AA RR II AA TT II OO NN SS
In the case of
After conducting a public hearing on March 19, 2019 the Zoning Board of Appeals
makes the following findings of fact, based upon the standards for major variances
specified in Section 6-3-8-12 of the City Code:
Standard Finding
(A) The requested variation will not have a
substantial adverse impact on the use,
enjoyment or property values of adjoining
properties;
___X___Met _____Not Met
5-0
(B) The requested variation is in keeping with
the intent of the zoning ordinance;
___X___Met _____Not Met
5-0
(C) The alleged hardship or practical difficulty is
peculiar to the property;
___X___Met _____Not Met
5-0
(D) The property owner would suffer a particular
hardship or practical difficulty as
distinguished from a mere inconvenience if
the strict letter of the regulations were to be
carried out;
___X___Met _____Not Met
5-0
(E) The purpose of the variation is not based
exclusively upon a desire to extract
additional income from the property; or there
is a public benefit;
___X___Met _____Not Met
5-0
Case Number: 19ZMJV-0014
Address or
Location:
140 Chicago Ave.
Applicant: Eric Erikkson, Architect
Proposed
Zoning Relief:
21’ two way drive aisle where 24’ is required
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(F) The alleged difficulty or hardship has not
been created by any person having an
interest in the property;
__X___Met _____Not Met
5-0
(G) The requested variation is limited to the
minimum change necessary to alleviate the
particular hardship or practical difficulty
which affects the property;
__X___Met _____Not Met
5-0
(Gingold – Standard will be met with
minor site plan adjustments at DAPR)
and, based upon these findings, and upon a vote of
__5__ in favor & __0__ against
recommends to the City Council
__X___ approval with conditions
_____ denial
Conditions:
1. All conditions recommended by the DAPR Committee that are not yet fulfilled.
2. 24 hour operation is permitted 7 days a week.
3. Employees shall not utilize street parking.
4. Delivery vehicles shall not park or stage on the street.
5. Substantial compliance with the documents and testimony on record.
Attending: Vote:
Aye No
__X__ Violetta Cullen _X__ ____
__X__ Mary Beth Berns _X__ ____
_____ Lisa Dziekan ____ ____
__X__ Kiril Mirintchev _X__ ____
__X__ Scott Gingold _X__ ____
__X__ Myrna Arevalo _X__ ____
_____ Mary McAuley ____ ____
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Page 1 of 3
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, March 19, 2019
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Mary Beth Berns, Myrna Arevalo, Scott Gingold, Kiril Mirintchev,
Violetta Cullen
Members Absent: Mary McAuley, Lisa Dziekan
Staff Present: Melissa Klotz
Presiding Member: Mary Beth Berns
Declaration of Quorum
With a quorum present, Chair Berns called the meeting to order at 7:00 p.m.
Minutes
Ms. Cullen motioned to approve the meeting minutes of February 19, 2019, which were
seconded by Ms. Arevalo and approved 4-0 with one abstention.
Old Business
New Business
140 Chicago Ave. 19ZMJV-0014
Eric Eriksson, architect, applies for Special Use permit for an Automobile Service Station,
Mobile, and a Special Use permit for a Convenience Store at 140 Chicago Avenue in the C1
Commercial District (Zoning Code Section 6-10-2-3), and applies for major zoning relief to
reduce the required driveway aisle width adjacent for 90-degree parking stalls from 24’ to 21’
(Zoning Code Section 6-16-2-7, Table 16-A). The Zoning Board of Appeals makes a
recommendation to City Council, the determining body for this case.
Ms. Klotz read the case into the record.
Eric Erikkson, architect, explained the proposal:
The property has been a gas station for over 50 years and has a very small 450 square
foot convenience store.
The property is long and skinny, which makes it difficult to design a smooth traffic flow.
The proposal reduces from 6 gas pumps to 5 (to serve 10 vehicles).
The south curb cut is one way out only and is being reduced in size.
The public sidewalk will remain and connect to the adjacent development..
Mr. Gingold asked where vehicles will queue if they need to wait for a gas pump to become
available, and noted the new site layout removes any queueing area so that vehicles will back
up onto Chicago Ave. Chair Berns stated vehicles could queue in the easternmost drive aisle
within the property and then vehicles at the gas pumps could still pull forward to exit.
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Page 2 of 3
Zoning Board of Appeals
Mr. Gingold expressed concern that fewer gas pumps will be on the property and vehicles will
end up backing up. The applicant explained that although there are 6 pumps to serve 12
vehicles currently, only 6 cars can actually fit at the pumps at one time. So, the new layout with
fewer pumps will serve more vehicles than the current setup. Vehicle backup is not anticipated.
Chair Berns asked if a lighting plan was submitted, and the applicant stated one will be
submitted with the building permit, and special care will be given to keep the lighting low at the
south end of the property that adjoins the new mixed use development.
Mr. Erikkson continued:
Trucks will make gas deliveries every other day, and convenience store deliveries will
occur once per week.
1-2 employees will work per shift.
There are 2 parallel employee parking spaces at the southwest end of the property.
24 hour operations will continue.
Delivery trucks will park on the south end of the property.
The owner purchased the property 6 years ago.
Mr. Mirintchev asked if there is a different location for the air and vacuum, and the applicant
explained it is best where shown because there is some noise from the equipment that may not
be compatible with the residential development to the south. Chair Berns suggested that is a
minor detail that can be addressed by staff at the final DAPR meeting if needed. Mr. Gingold
noted the drive aisle zoning relief will be less of an issue if the air and vacuum are moved and
the parking can move over so that some of it has the larger drive aisle.
Matt Rodgers, 133 Clyde Ave., stated the existing gas station is not visually appealing so the
redevelopment is exciting. He also noted the north curb cut should remain two way so that
vehicles can more easily exit to head north instead of driving around the block and adding to
traffic volumes.
Deliberation:
Mr. Gingold commended the applicant for angling the gas pumps for better circulation, but does
have some concern about vehicles queueing onto Chicago Ave. However, since street parking
is being added on the west side of Chicago Ave. in front of the residential development, it would
not be detrimental if a backup occurred.
Chair Berns agreed that it would be ideal if the air and vacuum are moved elsewhere so that the
parking spaces can move over slightly so that more of the parking spaces (but not all) would
then have a compliant drive-aisle, but that is a minor detail that can be addressed at DAPR.
Mr. Gingold suggested the proposal should include a condition to require the business owner to
carry insurance to cover vehicular accidents on the property that are caused by the reduced
drive aisle. Chair Berns stated insurance is not within the purview of the ZBA. Ms. Klotz
confirmed staff was comfortable with the reduced drive aisle and unanimously recommended
approval at DAPR.
The Standards for Variation were addressed:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
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Page 3 of 3
Zoning Board of Appeals
7. Yes; No - Mr. Gingold noted the Standard could be met by minor adjustments to the site
plan that will be addressed by DAPR in the permitting process.
The Standards for Special Use were addressed:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Mr. Gingold motioned to recommend approval of the special uses and variation with the
following conditions:
1. All conditions recommended by the DAPR Committee that are not yet fulfilled.
2. 24 hour operation, 7 days a week permitted.
3. Employees shall not utilize street parking.
4. Delivery vehicles shall not park or stage on the street.
5. Substantial compliance with the documents and testimony on record.
Mr. Gingold added that within the permit process, the DAPR Committee shall discuss the
location of the air and vacuum machines to reduce the impact of the shortened drive aisle. The
motion was seconded by Ms. Cullen and unanimously recommended for approval with
conditions.
Adjourned 8:05pm
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For City Council meeting of April 22, 2019 Item P3
Ordinance 18-O-19, Text Amendment – Ground Floor Uses
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Community Development Director
Scott Mangum, Planning and Zoning Manager
Meagan Jones, Neighborhood and Land Use Planner
Subject: Ordinance 18-O-19
Ground Floor Uses in the oCSC Central Street Corridor Overlay District
19PLND-0010
Date: February 28, 2019
Recommended Action:
Plan Commission and staff recommend adoption of Ordinance 18-O-19, amending the
Zoning Ordinance Section 6-15-14-7 to revise the listing of appropriate ground floor
uses in the Central Street Overlay District.
Livability Benefits
Built Environment: Provide compact and complete streets and neighborhoods.
Economy and Jobs: Retain and Expand Local Businesses, Expand Job Opportunities
Background
Per the Zoning Ordinance the purpose of the oCSC Overlay District is to “implement the
recommendations contained in the Central Street Master Plan (2007). The geographical
scope of the plan extended the length of Central Street from Gross Point Road in the
west to Ridge Avenue in the east, and includes intersecting portions of Gross Point
Road, Crawford Avenue and Green Bay Road. Specifically, this overlay district seeks to:
(A) Preserve existing character and scale.
(B) Encourage a healthy mix of uses along the corridor; preserve independent
and unique uses.
(C) Sustain and enhance the corridor as a location for diverse, unique, small
scale, pedestrian oriented retail shops, services, and restaurants.
(D) Encourage retail uses close to transit.
(E) Allow a wide, consistent sidewalk width.
(F) Ensure wider, landscaped parkways as a transition between retail frontages
and residential side streets.
(G) Provide improved sightlines for motorists.
(H) Ensure consistent building placement and create a pedestrian friendly and
Memorandum
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2
human scaled "street wall."
(I) Articulate buildings and reduce the perceived height and mass of new
development by using building stepbacks at upper stories.
(J) Establish new sidewalk standards for improved sidewalk widths, sightlines,
and streetscapes.
(K) Encourage buildings with clearly defined bases, middles, and tops.
(L) Allow the intuitive identification of storefronts through the use of appropriate
store windows and fenestration for retail and mixed use buildings.”
The boundaries of the oCSC District stretch roughly from Bryant Avenue on the east to
Gross Point Road on the west, stretching further north and south where Central Street
intersects Green Bay Road and Gross Point Road. The Overlay is split into 7 subareas
that allow for the district to be tailored to meet the needs of different areas along the
corridor. Each subarea corresponds with underlying zoning districts (R4, R5, B1a, C2
and O1) and location. Maps are attached showing these designations.
The uses within the oCSC District generally align with those of the underlying zoning
districts. Section 6-15-14-7. – Active Ground Floor Uses, includes a chart which
provides a listing of acceptable ground floor uses for subareas 3 through 7 that are
considered active and are intended to encourage pedestrian traffic within the area. The
uses are designated as either permitted or special use, largely coordinating with the
underlying zoning districts. Several uses, however, are either not listed within the chart
or are inconsistent with the underlying zoning regulations.
The proposed text amendment below was brought about from a Special Use application
to operate a banquet hall within the B1a Business District and subarea 5 of the oCSC
Overlay District. The proposed use is allowed in the B1a District as a Special Use but is
not listed within the table of active ground floor uses for the oCSC District. Although, the
applicant for the banquet hall special use has since withdrawn the application, this is an
opportunity to update the ordinance for potential future applicants.
Proposal Overview
Staff is proposing to amend Section 6-15-14-7 to revise the chart of uses allowed within
subareas 3, 4, 5, 6, and 7 of the oCSC Central Street Overlay District. Specifically, staff
will amend the zoning ordinance as described below. For the purposes of this
amendment, a legend explaining the changes is also provided:
New uses not in existence when overlay district active ground floor
uses were last revised in 2014
Uses above the ground floor not relevant for ground floor use chart
Uses consistent with underlying zoning district regulations
Uses not defined in Zoning Code
6-15-14-7. –ACTIVE GROUND FLOOR USES.
In subareas 3, 4, 5, 6 and 7, active uses shall occupy the ground floor level along the
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3
primary street frontage. "Active uses" are hereby defined in the table below along with
the matter in which they are allowed in each subarea as either permitted use ("P") or
special use ("S"). In subareas 3, 4, 5, 6 and 7, active uses shall occupy the ground floor
level feet along the primary street frontage. "Active uses" are hereby defined in the table
below along with the matter in which they are allowed in each subarea as either
permitted use ("P") or special use ("S").
Allowed in:
Uses: B1A
(Subareas
4, 5 and 6)
O1
(Subarea
3)
C2
(Subarea
7)
Animal hospital S P
Artist's studios and accessory dwelling units
(provided the accessory dwelling unit shall not front
upon any street)
P
Automobile body repair establishment S
Automobile and recreational vehicle sales and/or
rental
S
Automobile repair service establishment S
Automobile service station S P
Banquet hall S S S
Brew pub P P
Business or vocational school S S
Convenience store S S
Craft alcohol production facility S S
Cultural facility S S S
Daycare center - Adult S
Daycare center - Domestic animal S S
Daycare center - Child S S
Dormitory S
Dwelling - Multiple family S S S
Educational institution - Private SP SP
Educational institution - Public SP SP
Financial institution (above ground level) P P P
Financial institution (ground level) S S P
Food store establishments P P
Government institution P P P
Hotels P S
Indoor commercial recreation S S S
Micro-distillery S S
Office (above ground level) P P P
Office (ground level) S S P
Performance entertainment venue S S S
Religious Institution S S
Resale establishment S S
Restaurants type 1 P P P
Restaurants type 2 S S
Retail goods establishments P P P
Retail service establishments P P P
Specialty food store
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4
The proposed changes would better align the overlay district regulations with underlying
base zoning district regulations. It will also help promote pedestrian oriented retail
activity along Central Street. The text amendment is consistent with the goals,
objectives, and policies of the Comprehensive General Plan by maintaining the
appealing character of Evanston’s neighborhoods while guiding their change as well as
to retain and enhance a diversity of business, commercial and industrial areas as
desirable locations of economic activity. Specifically, it will follow the policy/action of
promoting pedestrian oriented retail activity in Evanston’s neighborhood business areas.
Legislative History
February 13, 2019 – The Plan Commission voted, 6-0, to recommend approval of the
proposed text amendment.
Attachments
Proposed Ordinance 18-O-19
Maps of oCSC Subareas
Link to Plan Commission Packet for 2/13/2019
Draft Plan Commission Minutes for the 2/13/2019 Meeting
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2/20/2019
18-O-19
AN ORDINANCE
Amending City Code Section 6-15-14-7 “Active Ground Floor Uses”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: City Code Section 6-15-14-7, “Active Ground Floor Uses,” of
the Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
6-15-14-7. - ACTIVE GROUND FLOOR USES.
In Subareas 3, 4, 5, 6 and 7, active uses shall occupy the ground floor level along the
primary street frontage. "Active uses" are hereby defined in the table below along with
the matter in which they are allowed in each subarea as either permitted use ("P") or
special use ("S"). In Subareas 3, 4, 5, 6 and 7, active uses shall occupy the ground floor
level feet along the primary street frontage. "Active uses" are hereby defined in the table
below along with the matter in which they are allowed in each subarea as either
permitted use ("P") or special use ("S").
Allowed in:
Uses: B1A
(Subareas
4, 5 and 6)
O1
(Subarea
3)
C2
(Subarea
7)
Animal hospital S P
Artist's studios and accessory dwelling units
(provided the accessory dwelling unit shall not
front upon any street)
P
Automobile body repair establishment S
Automobile and recreational vehicle sales
and/or rental
S
Automobile repair service establishment S
Automobile service station S P
Banquet hall S S S
Brew pub P P
Business or vocational school S S
Convenience store S S
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18-O-19
~2~
Craft alcohol production facility S S
Cultural facility S S S
Daycare center - Adult S
Daycare center - Domestic animal S S
Daycare center - Child S S
Dormitory S
Dwelling - Multiple family S S S
Educational institution - Private SP SP
Educational institution - Public SP SP
Financial institution (above ground level) P P P
Financial institution (ground level) S S P
Food store establishments P P
Government institution P P P
Hotels P S
Indoor commercial recreation S S S
Micro-distillery S S
Office (above ground level) P P P
Office (ground level) S S P
Performance entertainment venue S S S
Religious Institution S S
Resale establishment S S
Restaurants type 1 P P P
Restaurants type 2 S S
Retail goods establishments P P P
Retail service establishments P P P
Specialty food store
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance 18-O-19 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 4: Ordinance 18-O-19 shall be in full force and effect after its
passage and approval.
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SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2019
Adopted: ___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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Central Street Zoning (East)
Zoning Boundaries & Labels
Zoning Overlay Districts
oCSC - Central Street Corridor
oDM - Dempster-Main Overlay
oH - Hospital Overlay
oRD - Redevelopment Overlay
oWE- West Evanston Overlay
Zoning Districts
B1 - Business
B1a - Business
B2 - Business
B3 - Business
C1 - Commercial
C1a - Commercial Mixed-Use
C2 - Commercial
D1 - Downtown Fringe
D2 - Downtown Retail Core
D3 - Downtown Core Development
D4 - Downtown Transition
I1 - Industrial / Office
I2 - General Industrial
I3 - General Industrial
MUE - Transitional Manufacturing-Employment
MXE - Mixed Use Employment
O1 - Office
OS - Open Space
R1 - Single-Family Residential
R2 - Single-Family Residential
R3 - Two-Family Residential
R4 - General Residential
R4a - General Residential
R5 - General Residential
R6 - General Residential
RP - Research Park
T1 - Transitional Campus
T2 - Transitional Campus
U1 - University Housing
U1a - University Housing and Parking
U2 - University Athletic Facilities
U3 - University Lakefront Campus
WE1 - West Evanston Transitional
February 7, 2019 0 0.1 0.20.05 mi
0 0.2 0.40.1 km
1:8,000
This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.Copyright 2018 City of Evanston556 of 611
Central Street Zoning (West)
Zoning Boundaries & Labels
Zoning Overlay Districts
oCSC - Central Street Corridor
oDM - Dempster-Main Overlay
oH - Hospital Overlay
oRD - Redevelopment Overlay
oWE- West Evanston Overlay
Zoning Districts
B1 - Business
B1a - Business
B2 - Business
B3 - Business
C1 - Commercial
C1a - Commercial Mixed-Use
C2 - Commercial
D1 - Downtown Fringe
D2 - Downtown Retail Core
D3 - Downtown Core Development
D4 - Downtown Transition
I1 - Industrial / Office
I2 - General Industrial
I3 - General Industrial
MUE - Transitional Manufacturing-Employment
MXE - Mixed Use Employment
O1 - Office
OS - Open Space
R1 - Single-Family Residential
R2 - Single-Family Residential
R3 - Two-Family Residential
R4 - General Residential
R4a - General Residential
R5 - General Residential
R6 - General Residential
RP - Research Park
T1 - Transitional Campus
T2 - Transitional Campus
U1 - University Housing
U1a - University Housing and Parking
U2 - University Athletic Facilities
U3 - University Lakefront Campus
WE1 - West Evanston Transitional
February 7, 2019 0 0.1 0.20.05 mi
0 0.2 0.40.1 km
1:8,000
This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.Copyright 2018 City of Evanston557 of 611
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Plan Commission Minutes 2/13/19
MEETING MINUTES
PLAN COMMISSION
Wednesday, February 13, 2019
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers
Members Present: Colby Lewis (Chair), Jennifer Draper, Terri Dubin, Carol Goddard,
George Halik, Andrew Pigozzi
Members Absent: Peter Isaac
Staff Present: Meagan Jones, Neighborhood and Land Use Planner
Scott Mangum, Planning and Zoning Manager
Hugh Dubose, Assistant City Attorney
Presiding Member: Colby Lewis, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
Chairman Lewis called the meeting to order at 7:00 P.M.
2. APPROVAL OF MEETING MINUTES: January 9, 2019
Commissioner Pigozzi made a motion to approve the minutes, seconded by
Commissioner Goddard. The Commission voted unanimously, 6-0, to approve the
minutes of January 9, 2019.
3. NEW BUSINESS
Chair Lewis suggested that, due to two planned development projects being on the
agenda, the proposed text amendment be moved from the first agenda item to the
last. There were no objections from the Commission.
A. Text Amendment
Ground Floor Uses in the Central Street Overlay District 19PLND-0010
A Zoning Ordinance Text Amendment pursuant to City Code Title 6,
Zoning, to Section 6-15-14-7 of the Zoning Ordinance, to revise the
regulations of the oCSC Central Street Overlay District regarding active
ground floor uses.
Mr. Mangum provided a brief overview of the proposed text amendment and alerted
the Commission that the amendment is being brought forward due to a Special Use
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Plan Commission Minutes 2/13/19
recently filed regarding banquet halls in the oCSC Zoning District.
Chair Lewis clarified that the proposed amendment would bring the overlay
regulations more in line with base zoning and that the changes only apply to ground
floor uses. Mr. Mangum confirmed that this is the case. There were no questions or
comments from the public.
The standards for approval were then reviewed.
Commissioner Halik made a motion to recommend approval of the proposed
text amendment as presented by staff. Commissioner Pigozzi seconded the
motion. A roll call vote was taken and the motion passed, 6-0.
Ayes: Draper, Dubin, Goddard, Halik, Pigozzi, Lewis
Nays:
B. Planned Development
2425 Oakton Street 18PLND-0085
HPCW, LLC, the applicant, proposes to construct a car wash facility with 20
vacuum spaces and 4 parking spaces in the I1 Industrial District and oRD
Redevelopment Overlay District. The applicant seeks a site development
allowance for an accessory structure that is 3 ft. away from the principal
structure where 10 ft. is required. In addition, the applicant may seek and
the Plan Commission may consider Site Development Allowances as may
be necessary or desirable for the proposed development.
Ms. Jones provided and overview of the proposed project, briefly describing the site,
listing the site development allowance and the proposed public benefit.
Mark Daniels, attorney for the applicant, then spoke. Providing more detail on the
proposed project and describing the ingress and egress on the site and how it relates to
circulation within and around the site. He then added that the landscaping to the east of
the ingress was tapered due to the adjacent business’s use of the driveway for trucks
turning into that property. The landscaping will be phased for that reason. Mr. Daniels
then addressed the site development allowance, stating that there is the ability to attach
the canopy, however, there is concern regarding the wind load and possible damage to
building. The preference is to keep the canopy detached. He added that the detention
area is on the north extension of the property adjacent to detention for the Home Depot
property and water collection concerns at the exit are addressed by additional turns
needed after exiting the car wash building. He then added that the owner intends to
recycle water inside the car wash and the bicycle rack has been relocated closer to the
street. The existing powerline will be relocated.
Chair Lewis opened up the hearing to questions from the Commission.
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● Commissioner Halik inquired about where the existing traffic signal will be
relocated to and if it will be in conflict with the existing driveways. He then asked
how the owner proposes to prevent left turns in and out of the site. Mr. Daniel
and Mr. Jeff Miller of Watermark Engineering responded that the traffic signals
will be combined to have a mast arm and be just south of the existing location.
KLOA has been involved with the planning of the intersection for previous
projects and no conflicts are anticipated. Signage will be installed to address left
turns and the site configuration will slow traffic within the site.
● Commissioner Goddard asked why the vacuum canopy would not be connected
to the building. Mr. Daniel stated there was concern of wind load and possible
damage to the car wash building. It would also be easier to maintain the
vacuums with the canopy detached.
● Chair Lewis asked if there is a power line easement. Mr. Daniel stated that there
is an easement but there should be no issue if it needs to be adjusted. The
power line is a regional line that cannot be adjusted too much. Chair Lewis then
asked how water recycling will work. Mr. Daniel stated that tanks store, cleanse
and filter the used water then return it into the system.
Chair Lewis then opened up the public hearing to questions and comments from the
public. 2 people spoke with the following concerns:
● Michael Bonaguro, resident and attorney representing the owners of the Shell
Station south of the site voiced concerns over access to the nearby parks with
large amount of traffic that they see in addition to the Sports Dome. He also
stated that the right-in only is going to cause a delay and more research should
be done on the potential abuse of other driveways in the vicinity of the site. He
added that the additional taxes from the site will not be enough of a benefit to
Evanston.
● Dilshad Lakhani, owner of the Shell Station south of the site, stated that she was
opposed to the proposed project due to existing congestion that may lead to
people shopping elsewhere. There would be no revenue coming in from the
proposed use.
Mark Daniel responded, saying that there is a benefit to the project and that the use is a
service that has increased in numbers due to convenience. He clarified that there are 4
lanes of traffic on Oakton St. at this location, not 2 lanes, and the taper to 2 lanes
occurs east of the site. He added that the proposal will largely take from existing traffic
instead of creating additional traffic and that KLOA has included other uses in their
study. He stated that the site is not likely to be a regular retail use.
Chair Lewis alerted the public present that a written request for a continuance can be
requested. Mr. Bonaguro stated that the submitted traffic study is a concern and that he
and his clients would like to gather additional traffic information from property owners
and actual parking numbers. They would also be disputing the stated amount of traffic
coming from the south onto Oakton Street
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Mr. Bonaguro submitted a written request for a continuance which was accepted.
The public hearing was continued to the March 13, 2019 Plan Commission
meeting.
C. Planned Development
910-938 Custer Avenue 18PLND-0100
Kevin Lee, property owner, proposes to construct 40 single family
attached townhomes in five standalone buildings with 2 enclosed parking
spaces per dwelling unit. The applicant requests a Map Amendment to
rezone the property from the MUE Transitional Manufacturing-Employment
District to the MXE Mixed-Use Employment District. The applicant requests
a special use for a Planned Development with Site Development
Allowances for: 1) 40 dwelling units where 32 dwelling units are allowed; 2)
44.2 ft. and 4 stories in height where 41 ft. and 3 stories is allowed; 3) 5 ft.
west rear yard setback where 15 ft. is required; 4) townhouse orientation
facing interior and side yards where townhouse orientation must face the
street; 5) 7 ft. front yard, 2ft. south interior side yard, and 1ft. west rear yard
setbacks for balconies where a 9 ft. front yard setback is required, 4.5 ft.
south interior side yard setback is required, and a 13.5 ft. west rear yard
setback is required for balconies; and 6) 5' ft.-10 ft. landscape strip along
the south and west property boundaries where a 25 ft. wide landscape strip
is required. In addition, the applicant may seek and the Plan Commission
may consider additional Site Development Allowances as may be
necessary or desirable for the proposed development.
Ms. Klotz provided and overview of the project, describing the site listing the requested
site development allowances and proposed public benefits. She also stated that the
applicant intends to seek TIF funding, though that is not under the purview of the Plan
Commission.
Mr. Bill Rotolo, TWM Consulting, introduced the development team then Mr. Mike Cook,
Cook Engineering Group, provided more details on the project describing existing
conditions, the proposed layout of the site emergency access, and the proposed
turnaround at the north end of the site. He added that they will be meeting MWRD
requirements and be providing an underground stormwater system and permeable
pavers.
Mr. Doug Wirth, architect, reviewed the building design and materials. He added that
there are two unit types and solar arrays on the roof of each unit. Mr. Craig Burton
stated that energy modeling had been done for energy efficiency of the site and net zero
guidelines were followed.
Mr. Gary Lehman provided information on the landscaping, describing the proposed roof
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Plan Commission Minutes 2/13/19
gardens, some private gardens and landscaping proposed along the CTA embankment.
A monument sign is proposed at the southeast corner of the site. One of the public
benefits includes this landscaping along with a planting proposal at the park along the
embankment near the Main Street CTA station and a possible mural.
Mr. Javier Milan of Kenig, Lindgren, O'Hara, Aboona, Inc. (KLOA) stated that traffic
counts were taken on November 8, 2018 at the Main/Custer, Sherman/Main,
Custer/public alley intersections, Sherman/Parking Lot 31 drive aisle and the drive
leading to Evanston Lumber Yard. All operate at acceptable levels of service. There was
suggestion of possibly removing 1 or 2 spaces on Main in order to provide better site
lines at the intersection. Since 12 new parking spaces are proposed on Custer Ave.,
there would still be an overall gain in on-street parking.
Mr. Rotolo stated that a market exists for this use as it is not provided in large numbers
in Evanston. The typical buyer is mid 40’s to mid-50’s in age with children, if they have
them, in high school or older. The prices will range from high $600,000 to high $700,000
with a good amount of living space. He then reviewed the proposed public benefits.
Chair Lewis then opened up the public hearing to questions from the Commission.
These questions included the following:
● Commissioner Pigozzi stated that the intersection near the site is difficult to
navigate and inquired about the existing lot at Evanston Lumber having alley
access. Mr. Milan stated that, per staff request, signage would be provided to
discourage cutting through the parking lot on the opposite side of the alley off of
Sherman Ave.
● Commissioner Pigozzi then stated that nearby Lincoln School is overcrowded
and even though it is not under the purview of the Commission, he wondered if
possible negative effects of TIF on the school had been considered. Mr. Rotolo
stated that the proposed use does not generate many school aged children.
There may be language within the redevelopment agreement to divert money to
the school district.
● Commissioner Goddard asked if a signalized/countdown timer may be necessary
at the intersection.
● Commissioner Dubin asked for clarification regarding green roof vs. roof garden.
Mr. Lehman explained that there will be a shallow tray system installed with a
limited load so what is proposed is a green roof. Ms. Draper asked for
clarification on access to that use. Mr. Wirth described the roof top deck that
would provide access to the green roof.
● Chair Lewis asked what would be required a front yard. Ms. Klotz responded that
the setback of the property is along Custer Ave and is different from what the
developers are referring to in front of each unit. Mr. Rotolo added that the fee
simple may be adjusted to include areas in front of the home. Covenants will
prohibit certain changes.
● Chair Lewis asked if a market study was done. Mr. Rotolo responded yes and
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that the demand is high. Sales operations will occur during construction, space
on Main St. may be rented for this purpose. Construction will begin without
presales.
Chair Lewis opened up the public hearing to questions from the public. A total of 7
people spoke, including the following:
● Ashaf Manji, resident, stated that he liked the idea of rezoning and that the area
will likely become residential. He added that the Commission should consider the
proposed concessions.
● Stan Eastman, resident, asked if Evanston Lumber will continue to operate. Mr.
Rotolo responded that Evanston Lumber will continue to operate and the
proposed development will not take over the site.
● Hilly Hacker, resident, asked if intergenerational homes had been considered.
Mr. Rotolo responded that this was not considered and that type of use may not
fit with zoning requirements. The layout of the homes somewhat address that.
● Martin Renke inquired about concrete in the alley and who will cover the cost of
moving utilities. Mr. Rotolo stated that the cost will be covered by the developer
and some utilities will have to be buried.
● Ellyn Frank Miller, resident, asked if cars have access to Custer Ave. Mr. Milan
stated that residents will utilize the alley. Mr. Milan stated emergency vehicles
can also use Custer Ave for access. Ms. Frank Miller then asked if there was any
effect to parking on Main Street by the alley widening and if a 4-way stop may be
proposed at Custer Ave. and Main St. Mr. Milan responded that additional
signage could be looked at and evaluated and removing a parking space on Main
St. could also be considered. A 4-way stop would be a last resort.
● Jeff Silver, resident, voiced concerns regarding the variances needed, adding
that the proposed building height is 50% taller than existing surrounding
structures. He then asked if the developer intended to pave the entire alley to
which Mr. Rotolo responded that the portions of the alley adjacent to the site will
be paved.
● Robert Fisher, Evanston Lumber, asked if there are any provisions for
construction parking and if there is enough room in the alley for two-way traffic.
Mr. Rotolo responded that general conversations have occurred with staff
regarding parking and that the alley can accommodate two-way traffic.
Chair Lewis then asked for public testimony. A total of 7 people spoke including the
following:
● Mr. Eastman stated that the site is not appropriate for the proposed use and he
strongly urges the Commission to not grant additional development allowance.
He added that the nearby intersection is dangerous and residents will likely drive
through the parking lot on Sherman Ave. He also stated that the proposed
building does not fit into the neighborhood.
● Ms. Hacker asked why the development does not stick to zoning regulations and
that stated that the area will be tremendously affected by additional traffic.
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Plan Commission Minutes 2/13/19
● Mr. Renke stated that the location offers a great chance to build something that
takes advantage of transit. He suggested that the project could remove some
parking and reduce the building height and added that the alley is still too narrow.
● Ms. Frank Miller expressed excitement to see development at the site but
concern about traffic, specifically through the parking lot and that staff should
address that issue.
● David Adams, resident, asked why the homes are 4 stories and if there are any
provisions compensating those affected by the development. Nichols school
could be affected, He stated that he has concerns with the nearby intersection
and possible bottleneck that could occur. He added that it would be nice to shrink
the homes down.
● Mr. Silver stated that he loves the idea but shares the same objections expressed
previously. The development should follow existing zoning and setbacks.
Encourages denial of the project as is and encourages revisions.
● Mr. Fisher expressed excitement about redevelopment and emphasized that
Custer Ave. is the lifeblood of Evanston Lumber and that the Main St. /Custer
Ave. intersection is a nightmare. He challenged the applicant to conduct a traffic
study in the summer during the busy season.
Chair Lewis closed the public hearing and the Commission began its deliberations.
Commissioner Halik stated that it is difficult to build affordable housing and he sees
prospective purchasers as young families. He expressed that the interior spaces are too
efficient. Commissioner Halik continued saying height is not an issue adding that the
request is not much higher than the requirement. He also mentioned that there are a
variety of architectural styles in the area. Chair Lewis asked for clarification on the
requirements versus what is requested. Ms. Klotz responded that 44.2 ft. height is
requested where 41 ft. is allowed.
Commissioner Dubin stated that it is tough to see changes but that this type of housing
is needed in Evanston.
Commissioner Draper stated that generally, the project is an improvement. The space
will be broken up with courtyards but she would like to see more attention paid to the
façade facing Custer Ave. She also recommended that net-zero standards be met.
Chair Lewis stated that the development is being sold as a transit oriented development
and that it is trying to be both convenient and provide more parking. He expressed
concern of delivery traffic to Evanston Lumber and that the proposed turnaround could
be larger.
The Commission then reviewed the standards for approval of Map Amendment, Special
Use and Planned Development Guidelines for the proposed development.
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Commissioner Goddard suggested that a parking space be taken out on Main St. to
increase visibility.
Commissioner Halik suggested that additional façade consideration be added to make
the blank areas friendlier.
Commissioner Goddard made a motion to recommend approval of the map
amendment, planned development and conditions as presented by staff with
the added conditions of the removal of two parking spaces on Main St. and
that the applicant continues to work with staff on the facade of the building.
Commissioner Draper seconded the motion. A roll call vote was taken and the
motion passed, 6-0.
Ayes: Draper, Dubin, Goddard, Halik, Lewis, Pigozzi
Nays:
4. PUBLIC COMMENT
There was no public comment.
5. ADJOURNMENT
Commissioner Pigozzi made a motion to adjourn the meeting. Commissioner
Dubin seconded the motion.
A voice vote was taken and the motion was approved by voice vote 6-0.
The meeting was adjourned at 10:32 pm.
Respectfully Submitted,
Meagan Jones
Neighborhood and Land Use Planner
Community Development Department
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For City Council meeting of April 22, 2019 Item P4
Ordinance 30-O-19, Planned Development at 2425 Oakton St.
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Community Development Director
Scott Mangum, Planning & Zoning Manager
Meagan Jones, Neighborhood and Land Use Planner
Subject: Ordinance 30-O-19
Planned Development, 2425 Oakton St., 18PLND-0085
Date: March 28, 2019
Recommended Action:
The Plan Commission and staff recommend adoption of Ordinance 30-O-19 for
approval of a Planned Development for a car wash facility with 20 vacuum spaces and 4
parking spaces in the I1 Industrial District and oRD Redevelopment Overlay District.
The applicant is seeking one site development allowance for an accessory structure that
is 3 ft. from the principal structure where 10 ft. is required.
Livability Benefits:
Built Environment: Provide compact and complete streets and neighborhoods.
Economy & Jobs: Retain and Expand Local Businesses.
Background
The applicant proposes to construct a 4,900 square foot car wash building with 20
vacuum spaces housed under 2 separate canopies. An additional 4 parking spaces will
be uncovered towards the rear of the lot.
Uses surrounding the property include the Philip Lochman & Co. manufacturing
building, a Steak ‘n Shake restaurant, and entry into the Home Depot parking lot to the
east; Home Depot, North Shore Towing & Wrecking, Evanston Organics and Ozinga
ready Mix to the north; Dammrich Rowing Center and North Shore Towing to the west;
and Shell Gas Station, Gordon Food Service (GFS), Quad Indoor Sports Dome, and
CubeSmart Self Storage to the south.
Site Layout
The current property is an irregular shaped lot with a rectangular base and triangular
portion on the north end with approximately 180 feet of frontage along Oakton St. and a
total lot size of 47,679 sq. ft. The property is currently vacant and was previously owned
by the Salvation Army.
Memorandum
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The development is proposing right-turn in, right-turn out ingress and egress points.
Once a vehicle has turned into the lot at the easternmost curb-cut, the customer has the
option to go straight into the carwash stacking lanes or turn slightly left and drive further
into the lot to access the vacuum spaces. The car wash stacking lanes run along the
east side of the property and wrap around the rear of the property in a counter-
clockwise motion to enter the one-story car wash building. There are approximately 25
stacking spaces for this use. Vehicles will exit the building at the southwest corner of the
site and will either proceed onto Oakton Street in the right-turn only westernmost drive
or turn left to proceed into the vacuum spaces. Vehicles entering for the vacuum spaces
follow a path parallel to the carwash lanes and turn into one of the 20 canopied vacuum
spaces, 10 to the east, and 10 to the west. They then make take the same exit path as
car wash customers.
The trash enclosure is located in the rear portion of the lot and is accessible through a
striped by-pass lane and access drive that cuts through the rear of the proposed
vacuum space area. A diagram is included in the development plans showing how
garbage trucks will maneuver within the site.
Proposed Site Plan:
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The streetscape will be improved with an ADA compliant sidewalk and landscaping that
will include shrubs and groundcover on the property. An existing tree within the parkway
will be preserved. An existing traffic signal near the east end of the property will be
relocated in order to accommodate the curb-cut for the right-in only ingress driveway. A
crosswalk will be striped to cross Oakton Street. A new public bicycle rack will be
provided at the south end of the development near the building exit.
Compliance with the Zoning Ordinance
Planned Development:
The applicant requests approval of a Planned Development for a one-story car wash
facility with 20 vacuum spaces and 4 parking spaces. The applicant requests approval
of one Site Development Allowance:
● Construction of an accessory structure that is 3 ft. from the principal structure
where 10 ft. is required.
The requested Site Development Allowance is an eligible allowance listed in the Zoning
Ordinance.
Parking and Traffic
The property is located near the City’s western limits and is located on CTA’s Route 97
bus route. Based on the City’s parking requirement, 7 stacked vehicle spaces are
required. The development proposes a total of 24 parking spaces (including 2 ADA
parking spaces) and 25 stacking spaces, which is in compliance with the parking
requirement.
The applicant submitted a Traffic Impact Study (prepared by Kenig, Lindgren, O’Hara &
Aboona, Inc., or KLOA) that analyzes the anticipated traffic impact the development will
have on the area. The traffic study also analyzes the internal circulation of the site as
well as the right-in, right-out ingress and egress that is proposed for the site. The
volume of traffic estimated to be generated from the new use was estimated based on
similar existing uses and the Institute of Transportation Engineers’ Trip Generation
Manual.
The study noted that not all of the traffic generated by the proposed car wash would be
new but would also be trips diverted from the existing traffic on the road. This, therefore,
will likely decrease the number of new trips generated by the car wash as opposed to a
different retail use that may be the sole specific destination for customers. A new
sidewalk will be installed and a bike rack will be provided along Oakton Street.
The traffic study concludes that the existing street network will be able to accommodate
the increased traffic volumes and no capacity improvements or modifications for
vehicular traffic are needed or suggested. The current signalized intersection operates
at a high Level of Service (LOS), level A, during peak hours and is projected to maintain
this level of service with the addition of the carwash use. The right-out only turning lane
on to Oakton Street will be under stop sign control and is projected to operate at an
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LOS B during peak hours. The traffic study does recommend that, after 6 months to one
year, a study be conducted on the operation of the car wash and the inbound access
drive to determine if inbound left-turn movement would be appropriate and how that
may impact the operation of the Oakton Street intersection with the inbound access
drive and private access road south of Oakton Street. City staff also recommended that
circulation patterns be revisited, and any necessary revisions to the site or access
points be implemented, should traffic become an issue at the site in the future.
Public Benefits
The applicant will provide a $5,000 contribution towards improving a CTA bus stop near
the project site on Oakton Street as a public benefit of the project.
Conditions
In addition to the stated public benefits, the applicant agrees to the following conditions:
1. Development and operation of the Planned Development shall be in substantial
compliance with the documents on file, testimony, and representations made
throughout the Planned Development process.
2. A Construction Management Plan is required prior to issuance of a building
permit.
3. Any material change in the use of the building must be approved as an
amendment to the Planned Development.
4. The applicant is responsible for any needed intersection improvements due to
the project including the relocation of existing traffic signals and coordinating the
signal timing.
5. The applicant shall provide a one-time $5,000 contribution to be used for
improvements to a CTA bus stop in the vicinity of the proposed development.
6. The applicant agrees to contract with a traffic consultant to study circulation
patterns and make necessary revisions to the site plan and/or access points if
the City identifies traffic issues with the development at any time in the future.
Standards of Approval
The proposed development must satisfy the Standards for Special Use in Section 6-3-5-
10, the Standard for Planned Development in Section 6-3-6-9 and Standards and
Guidelines Established for Planned Developments in the I1 Industrial/Office District
(Section 6-14-1-10). Staff and the Plan Commission find that the proposed development
meets all Standards for approval:
Standards for Special Use (Section 6-3-5-10):
A Planned Development is listed as a special use in the I1 Industrial/Office district. The
proposed development follows the purposes and policies outlined in the Comprehensive
Plan and the Zoning Ordinance.
The proposed development will not cause a negative cumulative effect when considered
in conjunction with other special uses in the area. Surrounding uses include big box
retailers, light industrial uses, a drive through food establishment, and a gas station.
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The proposal can be adequately served by public facility infrastructure already
available. The street and sidewalk network, public transportation, as well as water,
sewer, electricity, and gas infrastructure already exist in the area. Any necessary
modifications to infrastructure, including the relocation of an existing traffic signal, shall
be approved through the permit process as appropriate.
The applicant submitted a Traffic Impact Study that finds there will be minimal effect to
the level of service on existing surrounding roadways. Additionally, the applicant agrees
to relocate an existing traffic signal and provide new crosswalks at the existing
intersection near the site. Staff will require that the applicant be responsible for
coordinating the signal timing at the intersection.
Finally, the proposal meets all zoning requirements other than the Site Development
Allowance requested.
Standards and Guidelines for Planned Developments in I1 District (Sections 6-3-6-9 and
6-14-1-10):
The proposed Planned Development complies with the purpose and the intent of the
Comprehensive General Plan and the Zoning Ordinance. The business is a commercial
use that is a compatible land use with surrounding properties. Additionally, the proposal
enhances the existing streetscape by developing a lot that is currently vacant and
fenced off adding landscaping and a continuous sidewalk to adjacent properties.
The proposal is consistent with the vision and goals of the Comprehensive Plan for
redevelopment of underutilized properties as well as the Plan’s objective to maintain the
appealing character of Evanston’s neighborhoods while guiding change and promoting
the growth and redevelopment of business, commercial, and industrial areas.
Legislative History
March 13, 2019 – The Plan Commission recommended approval 4-0 of the proposed
development including the Site Development Allowance and conditions listed in the staff
memos dated February 7, 2019 and March 8, 2019.
February 13, 2019 – The Plan Commission opened the public hearing and heard
testimony by the applicant and the general public. There was significant discussion
surrounding possible vehicle traffic created and circulation near the site. At the request
of a nearby property owner, the hearing was continued to March 13, 2019.
February 6, 2019 – The Design & Project Review Committee (DAPR) reviewed the
proposed development and provided comments and suggestions to the applicant.
Significant discussion centered on recycling water at the site and review of the traffic
pattern near the site. The applicant stated intention to work with staff on these items as
well as the proposed site development allowance should it not be approved. The
Committee recommended unanimous approval of the proposed planned development
with the condition that traffic near the site be reviewed should concerns arise in the
future.
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Attachments
Proposed Ordinance 30-O19
Link to Plan Commission Packet of March 13, 2019
Link to Plan Commission Packet of February 13, 2019 (Planned Development
Submittal, beginning pg.22)
Plan Commission Draft Meeting Minutes of March 13, 2019
Plan Commission Meeting Minutes of February 13, 2019
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3/27/2019
4/4/2019
4/11/19
30-O-19
AN ORDINANCE
Granting a Special Use Permit for a Planned Development at 2425
Oakton Street
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt ordinances and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970,
which states that the “powers and functions of home rule units shall be construed
liberally,” was written “with the intention that home rule units be given the broadest
powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and
WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1,
et seq.) grants each municipality the power to establish zoning regulations; and
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the
Evanston City Code of 1979, as amended, (“the Zoning Ordinance”); and
WHEREAS, HPCW LLC (the “Applicant,”), developer of the property
located at 2425 Oakton Street, Evanston, Illinois (the “Subject Property”), legally
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described in Exhibit A, which is attached hereto and incorporated herein by reference,
applied, pursuant to the provisions of the Zoning Ordinance, specifically Section 6-3-5,
“Special Uses”, Section 6-3-6, “Planned Developments”, and Subsection 6-14-1-10,
“Planned Developments” in Industrial Zoning Districts, to permit the construction and
operation of a Planned Development at the Subject Property in the I1 Industrial Zoning
District (“I1 District”) and the oRD Redevelopment Overlay Zoning District (“oRD
District”); and
WHEREAS, the Subject Property is located in the oRD District. Pursuant
to Subsection 6-15-13-5, “Any person requesting a building permit [in the oRD District]
involving construction of a new building or structure shall be required to submit an
application for a planned development in accordance with the procedures set forth
in Section 6-3-6.” Additionally, at the time of application Subsection 6-15-13-7
designated “any use listed as permitted or special in the underlying base zoning district”
as a permitted use in the oRD District; and
WHEREAS, the Applicant seeks approval to construct a car wash facility
with 20 vacuum spaces, and 4 additional parking spaces on the Subject Property; and
WHEREAS, construction of the Planned Development, as proposed in the
application, requires exception from the strict application of the Zoning Ordinance for an
accessory structure that is three (3) feet from the principal structure where ten (10) feet
is required, in the I1 Industrial District and oRD Redevelopment Overlay District; and
WHEREAS, pursuant to Subsection 6-3-6-5 of the Zoning Ordinance, the
City Council may grant Site Development Allowances to the normal district regulations
established in the Zoning Ordinance; and
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WHEREAS, on February 13, 2019, and March 13, 2019, in compliance
with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.) and the
Zoning Ordinance, the Plan Commission held public hearings on the application for a
Special Use Permit for a Planned Development, case no. 18PLND-0085, heard
extensive testimony and public comment, received other evidence, and made written
minutes, findings, and recommendations; and
WHEREAS, the Plan Commission’s written findings state that the
application for the proposed Planned Development meets applicable standards set forth
for Special Uses in Subsection 6-3-5-10 of the Zoning Ordinance and Planned
Developments in the I1 District; and
WHEREAS, the Plan Commission recommended the City Council approve
the application with conditions; and
WHEREAS, on April 8, 2019, the Planning and Development (“P&D”)
Committee of the City Council held a meeting, in compliance with the provisions of the
Open Meetings Act and the Zoning Ordinance, received input from the public, carefully
considered and adopted the findings and recommendations of the Plan Commission,
and recommended approval thereof by the City Council; and
WHEREAS, at its meetings on April 8, 2019 and April 22, 2019, held in
compliance with the Open Meetings Act and the Zoning Ordinance, the City Council
considered the recommendation of the P&D Committee, the Applicant application,
received additional public comment, made certain findings, and adopted said
recommendation; and
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WHEREAS, it is well-settled law that the legislative judgment of the City
Council must be considered presumptively valid (see Glenview State Bank v. Village of
Deerfield, 213 Ill.App.3d 747 (1991)) and is not subject to courtroom fact-finding (see
National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124 (7th Cir. 1995)),
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as facts and
incorporated herein by reference.
SECTION 2: Pursuant to the terms and conditions of this ordinance, the
City Council hereby grants the Special Use Permit applied for in case no. 18PLND-
0085, to allow construction and operation of the Planned Development described
herein.
SECTION 3: The City Council hereby grants the following Site
Development Allowance:
(A) Accessory Structure: A Site Development Allowance is hereby granted for an
accessory structure that is three (3) feet from the principal structure where ten
(10) feet is required, in the I1 Industrial District and oRD Redevelopment Overlay
District.
SECTION 4: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council imposes the following conditions on the Special Use Permit granted
hereby, which may be amended by future ordinance(s), and violation of any of which
shall constitute grounds for penalties or revocation of said Special Use Permit pursuant
to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
(A) Compliance with Applicable Requirements: The Applicant shall develop and
operate the Planned Development authorized by the terms of this ordinance in
substantial compliance with: the terms of this ordinance; the Site and Landscape
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Plans in Exhibits B and C, attached hereto and incorporated herein by reference;
all applicable legislation; the Applicant’s testimony and representations to the
Design and Project Review Committee, the Plan Commission, the P&D
Committee, and the City Council; and the approved documents on file in this case.
(B) Construction Management Plan: The Applicant shall sign and agree to a
Construction Management Plan (CMP) with the City of Evanston prior to
issuance of the Building Permit. The CMP shall include but is not limited to the
following: construction phasing/staging plans; construction hours; site access
including traffic and pedestrian safety plans; contractor parking; damage control
and vibration monitoring; construction exhibits; project communication and
signage.
(C) Traffic Light: The Applicant is responsible for all intersection improvements due
to the project, including relocating existing traffic signals and coordinating the
signal timing. The Applicant’s responsibilities will include all intersection
improvement costs including, but not limited to, design, any required
construction, installations, materials, testing of the relocated traffic signals, and
all labor costs. The Applicant will coordinate with the City on all improvements
prior to making any changes to the intersection.
(D) Bus Stop Improvement: The Applicant shall provide a one-time contribution of
five thousand dollars ($5,000) to be used for improvements to a CTA bus stop in
the vicinity of the proposed development.
(E) Continued Traffic Study: The Applicant agrees to contract with a traffic
consultant to study circulation patterns and make necessary revisions to the site
plan and/or access points if the City identifies traffic issues with the development
at any time in the future.
(F) Changes in Building Use: Any material changes in the use of the building on
the Subject Property must be approved as an amendment to this Planned
Development in accordance with Subsection 6-3-6-12 of the Zoning Ordinance.
(G) Recordation: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the
Applicant shall, at its cost, record a certified copy of this ordinance, including all
exhibits attached hereto, with the Cook County Recorder of Deeds, and provide
proof of such recordation to the City, before the City may issue any permits
pursuant to the Planned Development authorized by the terms of this ordinance.
SECTION 5: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s tenants, agents,
assigns, and successors in interest.”
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SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 7: Except as otherwise provided for in this ordinance, all
applicable regulations of the Zoning Ordinance and the entire City Code shall apply to
the Subject Property and remain in full force and effect with respect to the use and
development of the same. To the extent that the terms and provisions of any of said
documents conflict with the terms herein, this ordinance shall govern and control.
SECTION 8: All ordinances or parts of ordinances that are in conflict with
the terms of this ordinance are hereby repealed.
SECTION 9: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 10: The findings and recitals herein are hereby declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2019
Adopted:___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
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Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
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EXHIBIT A
Legal Description
THAT PART OF LOT 'A' IN OAKTON CONSOLIDATION IN THE SOUTHWEST 1/4 OF
THE SOUTHWEST 1/4 OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13, EAST OF
THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS DESCRIBED AS
FOLLOWS: BEGINNING AT THE MOST SOUTH WESTERLY CORNER OF SAID LOT
BEING 81 FEET EAST OF THE WEST LINE AND 33 FEET NORTH OF THE SOUTH
LINE OF SAID SOUTHWEST 1/4 (AS MEASURED PARALLEL TO SAID SECTIONAL
LINES), THENCE EAST ALONG THE SOUTH LINE OF SAID LOT, A DISTANCE OF
179 FEET TO A CORNER OF SAID LOT; THENCE NORTHERLY ALONG AN
EASTERLY BOUNDARY LINE OF SAID LOT, AND ITS EXTENSION NORTHERLY 233
FEET; THENCE WEST PARALLEL TO THE SAID SOUTH LINE OF SAID LOT, 111
FEET; THENCE NORTHERLY PARALLEL TO THE MOST WESTERLY LINE OF SAID
LOT, 172 FEET TO A POINT IN THE NORTH WESTERLY LINE OF SAID LOT, BEING
ALSO THE SOUTH EASTERLY LINE OF THE CHICAGO, AND NORTH WESTERN
RAILROAD; THENCE SOUTH WESTERLY ALONG SAID LINE 181.85 FEET TO THE
SAID MOST WESTERLY LINE OF SAID LOT; THENCE SOUTHERLY ALONG SAID
LINE 239.80 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS.
PINs: 10-24-310-046-0000
COMMONLY KNOWN AS: 2425 Oakton Street, Evanston, IL
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EXHIBIT B
Development Plans
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Free VacuumPROPOSED SOUTH ELEVATIONSCALE: 3/32" = 1'-o"2FACE BRICKSMODULAR SIZESTUCCOMETAL CANOPYSTONE CUT FINISHSIGN BOARDTYPICAL 1" DEEP NICKEXTERIOR DECORATIVELIGHTVACUUMMETAL ROOFSTONE CUT FINISHSTUCCOMETAL CANOPYTYPICAL 1" DEEP NICKEXTERIOR DECORATIVE LIGHTVACUUMMETAL ROOFNEIGHBOR COMMERCIAL BUILDINGPROPOSED NORTH ELEVATIONSCALE: 3/32" = 1'-o"1NEIGHBOR COMMERCIAL BUILDING
2'-O"1O'-O"9'-4"2'-8"5'-O"EvanstonCarwashExitEntrancePAY STATIONFree VacuumFree VacuumFree Vacuum13'-0"
13'-0"
21'-4"7'-8"
2'-0"2'-8"5'-0"10'-0"9'-4"
21'-4"7'-8"
29'-6"
29'-6"FACE BRICKSMODULAR SIZE24252425NOTE:THE FONT, COLOR AND SIZE OF EXTERIOR SIGNAGE SHOULD BE PROVIDED BY SIGN CONTRACTORAND LATER WE WILL INCORPORATE ON THIS PROPOSED ELEVATION DRAWING.BRICK SPECIFICATION SHEET3AS SHOWNA3OO1-O11137L
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O NHIS DITECTEGEORGE WSIMOULISPROPOSED ELEVATIONSALL DESIGN DEVELOPERSCORPORATION27o4 West Peterson Avenue, Chicago, IL 6o659office: 773 381 73oo; cell: 773 297 19382425 OAKTON STREETEVANSTON, IL 6o2o2DRAWN BYMay 2o18DATEISSUEDPROPOSALREVISIONREVISIONOWNER:MR. ROBERT STAMBOLICMANHATTANDEVELOPMENT GROUPDRG.NO.SCALE:SITE ADDRESS:Sheet Description:ARCHITECT:GEORGE SIMOULIS7555 N.KEELER, SKOKIE, IL 6OO7607/25/2018584 of 611
PROPOSED EAST ELEVATIONSCALE: 3/32" = 1'-o"1FACE BRICKS MODULAR SIZEMETAL ROOFSTONE CUT FINISHSTUCCOFACE BRICKS MODULAR SIZEMETAL ROOFSTONE CUT FINISHSTUCCOPROPOSED WEST ELEVATIONSCALE: 3/32" = 1'-o"2OVERHEAD SECURITYSCREEN SHUTTERVENDING MACHINESCarwashFree Vacuums$3CarwashFree Vacuums$32'-0"8'-0"6'-4"2'-8"2'-4"2'-8"19'-0"5'-0"
2'-0"8'-0"6'-4"2'-8"2'-4"2'-8"5'-0"
19'-0"5'-0"5'-0"
29'-6"
29'-6"NOTE:THE FONT, COLOR AND SIZE OF EXTERIOR SIGNAGE SHOULD BE PROVIDED BY SIGN CONTRACTORAND LATER WE WILL INCORPORATE ON THIS PROPOSED ELEVATION DRAWING.AS SHOWNA4OO1-O11137L
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O NHIS DITECTEGEORGE WSIMOULISPROPOSED ELEVATIONSALL DESIGN DEVELOPERSCORPORATION27o4 West Peterson Avenue, Chicago, IL 6o659office: 773 381 73oo; cell: 773 297 19382425 OAKTON STREETEVANSTON, IL 6o2o2DRAWN BYMay 2o18DATEISSUEDPROPOSALREVISIONREVISIONOWNER:MR. ROBERT STAMBOLICMANHATTANDEVELOPMENT GROUPDRG.NO.SCALE:SITE ADDRESS:Sheet Description:ARCHITECT:GEORGE SIMOULIS7555 N.KEELER, SKOKIE, IL 6OO7607/25/2018585 of 611
4,9OO SQ FTEXIT
ENTRANCE
CAR WASH BUILDING1'-0"1'-0"1'-0"LOADING LANEOFFICEEMPLOYEE'SRESTROOMEQUIPMENT ROOMTOWEL CLEANINGCOUNTERWASHDRYMOP SINKVEHICLE CONVEYORBELTWASH TUNNELELECTRICALPANELSTRANS-FORMERM.C.C.ELECTRICALPANELSCOKEVENDING MACHINESPROPOSED FLOOR PLAN 3/16"=1'-o"11234567ACGCWT1'-0"SNACKSFOOD DRINKCOMBO COKECORRELATOR
ENSW1A-5A-52A-52A-51BROOF HATCH & LADDERTRENCH DRAINBELT2'-8"20'-4"2'-8"20'-4"2'-8"20'-2"2'-8"20'-2"2'-8"1'-2"8'-4"1'-2"8'-4"5'-0"8'-4"1'-2"8'-4"3'-10"23'-4"23'-0"22'-10"22'-10"22'-10"23'-2"140'-0"3'-4"8'-10"12'-0"4'-4"2'-8"
35'-0"
9'-2"23'-10"3'-10"8'-4"1'-2"8'-4"5'-0"8'-4"1'-2"8'-4"5'-0"8'-4"1'-2"8'-4"5'-0"8'-4"1'-2"8'-4"5'-0"8'-4"8'-4"1'-4"3'-10"20'-4"2'-8"23'-2"140'-0"22'-10"22'-10"22'-10"23'-0"23'-4"3'-10"
3'-4"8'-10"12'-0"7'-0"3'-10"35'-0"9'-2"23'-10"137'-0"113'-4"7'-4"15'-0"22'-2"114'-10"20'-0"8'-4"
23'-0"
8'-4"UTILITY ROOMCOMEDELEC.PANELSTELEPHONEWATERMETERGASMETERroll-downdoors isremoved3/16"=1'-o"A2oo1-o11137L
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O NHIS DITECTEGEORGE WSIMOULISPROPOSED FLOOR PLANALL DESIGN DEVELOPERSCORPORATION27o4 West Peterson Avenue, Chicago, IL 6o659office: 773 381 73oo; cell: 773 297 19382425 OAKTON STREETEVANSTON, IL 6o2o2DRAWN BYMay 2o18DATEISSUEDPROPOSALREVISIONREVISIONOWNER:MR. ROBERT STAMBOLICMANHATTANDEVELOPMENT GROUPDRG.NO.SCALE:SITE ADDRESS:Sheet Description:ARCHITECT:GEORGE SIMOULIS7555 N.KEELER, SKOKIE, IL 6OO7607/25/2018586 of 611
GCWTPROPOSED FIRE EXTINGUISHERS, 3/16"=1'-o"1EXITS & EMERGENCY LIGHTS PLAN1) PULL... PULL THE PIN. THIS WILL ALSO BREAK THE TAMPERSEAL.2) AIM... AIM LOW, POINTING THE EXTINGUISHER NOZZLE (OR ITSHORN OR HOSE) AT THE BASE OF THE FIRE. ...3) SQUEEZE... SQUEEZE THE HANDLE TO RELEASE THEEXTINGUISHING AGENT.4) SWEEP... SWEEP FROM SIDE TO SIDE AT THE BASE OF THEFIRE UNTIL IT APPEARS TO BE OUT.FIREESTINGUISHERNOTE:All BUILDING shall be provided with portable fire extinguishersper NFPA #10 and the FirePrevention Code. Said extinguishers shallbe 2A10BC rated and be properly tagged and testedprior to installation.FIREExTINGUISHERFIREExTINGUISHERFIREExTINGUISHER1111projected tent stylesignage 6 feet abovefire extinguisher (typ)a3a3a3g5bg5bg5b5wp(unswitched)NOTES (EXIT/ EMERGENCY LIGHTING):1. ALL BATTERY PACK UNITS, NIGHT LIGHTS AND EXIT SIGNS TO BE UNSWITCHED ANDPROTECTED BY 15A/ 1P 'LOCK-ON' CIRCUITS BREAKERS (CHICAGO APPROVED).2. ALL EMERGENCY WIRING TO BE IN A SEPARATE RACEWAY SYSTEM INDEPENDENT OF OTHERLOAD CIRCUITS.3. MAXIMUM NUMBER OF CONNECTIONS PER CIRCUIT TO BE FIFTEEN (15).4. ALL UNIT BATTERIES TO BE MAINTAINED BY A COMPETENT PERSONNEL AND A READILYAVAILABLE LOG TO BE MAINTAINED AS PER CHICAGO CODE.BATTERY HOUSINGLIGHTSWITH HANGING LIGHTS)(MAY BE BACK-MOUNTED5" TO 16"9" TO 18"2 1/2" TO 9"OR RECESSED INTO CEILING(MAY BE TOPMOUNTED)LIGHTING TO BE9" INCANDESCENT3-3/4" 13-5/8"SCALE: N.T.S.SCALE: N.T.S.WESTERN LIGHTINGSL SERIESMEETS REQUIREMENTSOF UL 924, NFPA-1o1LIFE SAFETY, OSHA ANDTHE MUNICIPAL CODEOF forrest viewRELIABLE FIREEQUIPMENT COMPANYEMERGENCY LIGHTMEETS REQUIREMENTSOF NFPA-1o1 LIFESAFETY AND THE MUNICIPALCODE OF forrest viewEXIT SIGNEMERGENCY LIGHT3/16"=1'-o"FE-1oo1-o11137L
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O NHIS DITECTEGEORGE WSIMOULISPROPOSED FIRE EXTIGUISHERS, ALL DESIGN DEVELOPERSCORPORATION27o4 West Peterson Avenue, Chicago, IL 6o659office: 773 381 73oo; cell: 773 297 19382425 OAKTON STREETEVANSTON, IL 6o2o2DRAWN BYMay 2o18DATEISSUEDPROPOSALREVISIONREVISIONOWNER:MR. ROBERT STAMBOLICMANHATTANDEVELOPMENT GROUPDRG.NO.SCALE:SITE ADDRESS:Sheet Description:ARCHITECT:GEORGE SIMOULIS7555 N.KEELER, SKOKIE, IL 6OO7607/25/2018EXITS & EMERGENCY LIGHTS PLAN587 of 611
EXHIBIT C
Landscape Plans
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DRAFT- NOT APPROVED
Page 1 of 4
Plan Commission Minutes 3/13/19
MEETING MINUTES
PLAN COMMISSION
Wednesday, March 13, 2019
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers
Members Present: Colby Lewis (Chair), Terri Dubin, Carol Goddard, George Halik
Members Absent: Jennifer Draper, Peter Isaac, Andrew Pigozzi
Staff Present: Meagan Jones, Neighborhood and Land Use Planner
Hugh Dubose, Assistant City Attorney
Presiding Member: Colby Lewis, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
Chairman Lewis called the meeting to order at 7:00 P.M.
2. APPROVAL OF MEETING MINUTES: February 13, 2019
Commissioner Halik made a correction to a statement reflected in the minutes. Chair
Lewis then made a correction to a statement he made. Commissioner Goddard made a
motion to approve the minutes, seconded by Commissioner Dubin. The Commission
voted unanimously, 4-0, to approve the minutes of February 13, 2019 as amended.
3. NEW BUSINESS
A. Planned Development
2425 Oakton Street 18PLND-0085
HPCW, LLC, the applicant, proposes to construct a car wash facility with 20
vacuum spaces and 4 parking spaces in the I1 Industrial District and oRD
Redevelopment Overlay District. The applicant seeks a site development
allowance for an accessory structure that is 3 ft. away from the principal
structure where 10 ft. is required. In addition, the applicant may seek and
the Plan Commission may consider Site Development Allowances as may
be necessary or desirable for the proposed development.
Ms. Jones provided a brief review of the proposed project, briefly describing the site and
reiterating the site development allowance and the proposed public benefit.
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DRAFT- NOT APPROVED
Page 2 of 4
Plan Commission Minutes 3/13/19
Chair Lewis acknowledged the submission of a traffic count document (attached) from
Mr. Michael Bonaguro, attorney for the gas station owners south of the project site, who
submitted the request for a continuance at the previous meeting. He then invited the
applicant to present any new information regarding the proposed project.
Mr. Mark Daniel, attorney for the applicant, stated that traffic count document submitted
seems to be in line with the traffic study submitted by the applicant and that they have
no comments presently but the applicant would like to hear what Mr. Bonaguro will
present. He added that there is a representative from KLOA, Mr. Michael Werthmann,
who is available to respond to traffic related questions.
Chair Lewis then opened public testimony and invited Mr. Bonaguro to speak.
Mr. Bonaguro stated he was asked to appear by the proprietor of the Shell Station south
of the site. He explained that he spoke with Bill Kendra, owner of Quad Indoor Sports
Dome, who provided him with the submitted traffic counts earlier that day. He expressed
concerns over the timing of the applicant’s traffic impact study, adding that although the
Sports Dome had been open at the time of the study, it was slow to start and fully
program so the study is, therefore, out of date. He requested that a more recent report
be part of the Commission’s consideration. He added that Bill Kendra stated that it
appears that staff and the developer have been thoughtful about the turn-in, turn-out for
the site. Mr. Bonaguro continued, stating that there is a lot of eastbound traffic turning
right and that there are many trucks which miss the asphalt facility having to turnaround,
turning onto private property. A more up to date study might account for that traffic.
Mr. Werthmann, who provided the counts submitted by Mr. Bonaguro, stated that a n
earlier study had been conducted and that the 2018 counts are comparable to original
study counts. He added that there is a high Level of Service (LOS) for the road which
lends itself to additional property uses. Traffic follows a 90/10 rule where there may be a
few vehicles that attempt to make left turns but that this largely will not occur. It is likely
that if a driver is inconvenienced by the entrance, they will opt to go somewhere else.
Chair Lewis opened up the hearing to questions and comments from the Commission.
He then asked if there was a response from the applicant regarding the truck traffic and
vehicle turnarounds. Mr. Werthmann responded that it is possible that it will occur;
however, it is not a convenient maneuver and will likely not happen very often.
Chair Lewis then pointed out that the counts on the traffic study, vehicle traffic per peak
hour, and those submitted by Mr. Bonaguro, vehicle traffic per day, vary by unit. Mr.
Werthmann stated that he looked at the breakdown of the daily vehicle traffic count and
found that count to be similar to what was in the applicant’s traffic impact study.
Mr. Daniel stated that Mr. Bonaguro had the ability to review the traffic study prior to the
previous meeting and emphasized that the study is updated, dated January 4, 2019. He
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Plan Commission Minutes 3/13/19
also emphasized that the previous point made about inconvenience of different vehicle
maneuvers is important to note.
Mr. Bonaguro responded that what he submitted should not be seen as a complete
study. He added that his clients are stating that traffic is a problem in the area and that
should be taken into consideration.
Commissioner Dubin stated that traffic counts do not address the possibility of vehicle
turnarounds and that cannot be predicted from the information provided.
Chair Lewis closed the public hearing and the Commission began its deliberations.
Commissioner Halik stated that there is significant vehicle stacking space on the site
and does not think that will be an issue. He added that there has been discussion on
eastbound traffic possibly making left turns into the property and that there will be
signage installed as a deterrent to that action. Those two items make him satisfied with
the project that is presented.
Chair Lewis stated that the proposed curb cuts will feed one business and inquired if the
proposed use is more traffic generating than other possible uses that are permitted by
the zoning code. Mr. Werthmann responded that it depends on the use; some
businesses could generate more vehicle traffic, others less. Car washes are generally
low traffic volume with the exception of certain days. He then pointed out that condition
six of approval of the proposed development calls for further review of traffic patterns if
the City sees issues arise in the future. He added that KLOA previously worked on the
traffic study for the Sports Dome and is familiar with the area.
Chair Lewis added that he believes there would be some development at this site and
traffic would be generated for that use at some point as well.
The Commission then reviewed the standards for approval of the Special Use and
Planned Development Guidelines for the proposed development.
Commissioner Goddard made a motion to recommend approval of the planned
development and conditions as presented by staff. Commissioner Dubin
seconded the motion. A roll call vote was taken and the motion passed, 4-0.
Ayes: Dubin, Goddard, Halik, Lewis
Nays:
4. PUBLIC COMMENT
There was no public comment.
5. ADJOURNMENT
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Plan Commission Minutes 3/13/19
Commissioner Dubin made a motion to adjourn the meeting. Commissioner
Goddard seconded the motion.
A voice vote was taken and the motion was approved by voice vote 4-0.
The meeting was adjourned at 7:40 pm.
Respectfully Submitted,
Meagan Jones
Neighborhood and Land Use Planner
Community Development Department
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KLOA, Inc. Transportation and Parking Planning Consultants
9575 West Higgins Road, Suite 400 | Rosemont, Illinois 60018
p: 847-518-9990 | f: 847-518-9987
MEMORANDUM TO: Bill Kindra
Quad Indoor Sports
FROM: Elise Purguette
Consultant
Michael A. Werthmann, PE, PTOE
Principal
DATE: October 16, 2018
SUBJECT: Daily Traffic Counts
Oakton Street with Quad Indoor Sports Access Road
Evanston, Illinois
This memorandum summarizes the results of daily traffic counts conducted by Kenig, Lindgren,
O’Hara, Aboona, Inc. (KLOA, Inc.) at the intersection of Oakton Street and the access road serving
the Quad Indoor Sports facility in Evanston, Illinois. The daily traffic counts were conducted for
five weekdays from Monday, October 1, 2018 through Friday, October 5, 2018. The counts were
performed on Oakton Street just west of the access road and on the access road just south of Oakton
Street. Table 1 presents the results of the daily traffic counts. It should be noted that on Friday,
October 5, 2018, the eastbound Oakton Street count only represents a partial traffic count as the
tubes did not remain in place on Oakton Street.
Table 1
DAILY TRAFFIC VOLUMES
OAKTON STREET WITH ACCESS ROAD
Oakton Street Access Road
Date EB WB Total NB SB Total
Monday, October 1, 2018 10,058 10,254 20,312 824 1,459 2,283
Tuesday, October 2, 2018 10,000 9,617 19,617 838 1,405 2,243
Wednesday, October 3, 2018 10,793 8,786 19,579 1,078 1,713 2,791
Thursday, October 4, 2018 10,560 8,655 19,215 971 1,608 2,579
Friday, October 5, 2018 4,042A 8,887 12,929 1,099 1,780 2,879
A represents only a partial traffic count as the tubes did not remain in place on Oakton Street.
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APPROVED
Page 1 of 8
Plan Commission Minutes 2/13/19
MEETING MINUTES
PLAN COMMISSION
Wednesday, February 13, 2019
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers
Members Present: Colby Lewis (Chair), Jennifer Draper, Terri Dubin, Carol Goddard,
George Halik, Andrew Pigozzi
Members Absent: Peter Isaac
Staff Present: Meagan Jones, Neighborhood and Land Use Planner
Scott Mangum, Planning and Zoning Manager
Hugh Dubose, Assistant City Attorney
Presiding Member: Colby Lewis, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
Chairman Lewis called the meeting to order at 7:00 P.M.
2. APPROVAL OF MEETING MINUTES: January 9, 2019
Commissioner Pigozzi made a motion to approve the minutes, seconded by
Commissioner Goddard. The Commission voted unanimously, 6-0, to approve the
minutes of January 9, 2019.
3. NEW BUSINESS
Chair Lewis suggested that, due to two planned development projects being on the
agenda, the proposed text amendment be moved from the first agenda item to the
last. There were no objections from the Commission.
A. Text Amendment
Ground Floor Uses in the Central Street Overlay District 19PLND-0010
A Zoning Ordinance Text Amendment pursuant to City Code Title 6,
Zoning, to Section 6-15-14-7 of the Zoning Ordinance, to revise the
regulations of the oCSC Central Street Overlay District regarding active
ground floor uses.
Mr. Mangum provided a brief overview of the proposed text amendment and alerted
the Commission that the amendment is being brought forward due to a Special Use
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Plan Commission Minutes 2/13/19
recently filed regarding banquet halls in the oCSC Zoning District.
Chair Lewis clarified that the proposed amendment would bring the overlay
regulations more in line with base zoning and that the changes only apply to ground
floor uses. Mr. Mangum confirmed that this is the case. There were no questions or
comments from the public.
The standards for approval were then reviewed.
Commissioner Halik made a motion to recommend approval of the proposed
text amendment as presented by staff. Commissioner Pigozzi seconded the
motion. A roll call vote was taken and the motion passed, 6-0.
Ayes: Draper, Dubin, Goddard, Halik, Pigozzi, Lewis
Nays:
B. Planned Development
2425 Oakton Street 18PLND-0085
HPCW, LLC, the applicant, proposes to construct a car wash facility with 20
vacuum spaces and 4 parking spaces in the I1 Industrial District and oRD
Redevelopment Overlay District. The applicant seeks a site development
allowance for an accessory structure that is 3 ft. away from the principal
structure where 10 ft. is required. In addition, the applicant may seek and
the Plan Commission may consider Site Development Allowances as may
be necessary or desirable for the proposed development.
Ms. Jones provided and overview of the proposed project, briefly describing the site,
listing the site development allowance and the proposed public benefit.
Mark Daniels, attorney for the applicant, then spoke. Providing more detail on the
proposed project and describing the ingress and egress on the site and how it relates to
circulation within and around the site. He then added that the landscaping to the east o f
the ingress was tapered due to the adjacent business’s use of the driveway for trucks
turning into that property. The landscaping will be phased for that reason. Mr. Daniels
then addressed the site development allowance, stating that there is the ability to attach
the canopy, however, there is concern regarding the wind load and possible damage to
building. The preference is to keep the canopy detached. He added that the detention
area is on the north extension of the property adjacent to detention for the Home Depot
property and water collection concerns at the exit are addressed by additional turns
needed after exiting the car wash building. He then added that the owner intends to
recycle water inside the car wash and the bicycle rack has been relocated closer to the
street. The existing powerline will be relocated.
Chair Lewis opened up the hearing to questions from the Commission.
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● Commissioner Halik inquired about where the existing traffic signal will be
relocated to and if it will be in conflict with the existing driveways. He then asked
how the owner proposes to prevent left turns in and out of the site. Mr. Daniel
and Mr. Jeff Miller of Watermark Engineering responded that the traffic signals
will be combined to have a mast arm and be just south of the existing location.
KLOA has been involved with the planning of the intersection for previous
projects and no conflicts are anticipated. Signage will be installed to address left
turns and the site configuration will slow traffic within the site.
● Commissioner Goddard asked why the vacuum canopy would not be connected
to the building. Mr. Daniel stated there was concern of wind load and possible
damage to the car wash building. It would also be easier to maintain the
vacuums with the canopy detached.
● Chair Lewis asked if there is a power line easement. Mr. Daniel stated that there
is an easement but there should be no issue if it needs to be adjusted. The
power line is a regional line that cannot be adjusted too much. Chair Lewis then
asked how water recycling will work. Mr. Daniel stated that tanks store, cleanse
and filter the used water then return it into the system.
Chair Lewis then opened up the public hearing to questions and comments from the
public. 2 people spoke with the following concerns:
● Michael Bonaguro, resident and attorney representing the owners of the Shell
Station south of the site voiced concerns over access to the nearby parks with
large amount of traffic that they see in addition to the Sports Dome. He also
stated that the right-in only is going to cause a delay and more research should
be done on the potential abuse of other driveways in the vicinity of the site. He
added that the additional taxes from the site will not be enough of a benefit to
Evanston.
● Dilshad Lakhani, owner of the Shell Station south of the site, stated that she was
opposed to the proposed project due to existing congestion that may lead to
people shopping elsewhere. There would be no revenue coming in from the
proposed use.
Mark Daniel responded, saying that there is a benefit to the project and that the use is a
service that has increased in numbers due to convenience. He clarified that there are 4
lanes of traffic on Oakton St. at this location, not 2 lanes, and the taper to 2 lanes
occurs east of the site. He added that the proposal will largely take from existing traffic
instead of creating additional traffic and that KLOA has included other uses in their
study. He stated that the site is not likely to be a regular retail use.
Chair Lewis alerted the public present that a written request for a continuance can be
requested. Mr. Bonaguro stated that the submitted traffic study is a concern and that he
and his clients would like to gather additional traffic information from property owners
and actual parking numbers. They would also be disputing the stated amount of traffic
coming from the south onto Oakton Street
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APPROVED
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Plan Commission Minutes 2/13/19
Mr. Bonaguro submitted a written request for a continuance which was accepted.
The public hearing was continued to the March 13, 2019 Plan Commission
meeting.
C. Planned Development
910-938 Custer Avenue 18PLND-0100
Kevin Lee, property owner, proposes to construct 40 single family
attached townhomes in five standalone buildings with 2 enclosed parking
spaces per dwelling unit. The applicant requests a Map Amendment to
rezone the property from the MUE Transitional Manufacturing-Employment
District to the MXE Mixed-Use Employment District. The applicant requests
a special use for a Planned Development with Site Development
Allowances for: 1) 40 dwelling units where 32 dwelling units are allowed; 2)
44.2 ft. and 4 stories in height where 41 ft. and 3 stories is allowed; 3) 5 ft.
west rear yard setback where 15 ft. is required; 4) townhouse orientation
facing interior and side yards where townhouse orientation must face the
street; 5) 7 ft. front yard, 2ft. south interior side yard, and 1ft. west rear yard
setbacks for balconies where a 9 ft. front yard setback is required, 4.5 ft.
south interior side yard setback is required, and a 13.5 ft. west rear yard
setback is required for balconies; and 6) 5' ft.-10 ft. landscape strip along
the south and west property boundaries where a 25 ft. wide landscape strip
is required. In addition, the applicant may seek and the Plan Commission
may consider additional Site Development Allowances as may be
necessary or desirable for the proposed development.
Ms. Klotz provided and overview of the project, describing the site listing the requested
site development allowances and proposed public benefits. She also stated that the
applicant intends to seek TIF funding, though that is not under the purview of the Plan
Commission.
Mr. Bill Rotolo, TWM Consulting, introduced the development team then Mr. Mike Cook,
Cook Engineering Group, provided more details on the project describing existing
conditions, the proposed layout of the site emergency access, and the proposed
turnaround at the north end of the site. He added that they will be meeting MWRD
requirements and be providing an underground stormwater system and permeable
pavers.
Mr. Doug Wirth, architect, reviewed the building design and materials. He added that
there are two unit types and solar arrays on the roof of each unit. Mr. Craig Burton
stated that energy modeling had been done for energy efficiency of the site and net zero
guidelines were followed.
Mr. Gary Lehman provided information on the landscaping, describing the proposed roof
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Plan Commission Minutes 2/13/19
gardens, some private gardens and landscaping proposed along the CTA embankment.
A monument sign is proposed at the southeast corner of the site. One of the public
benefits includes this landscaping along with a planting proposal at the park along the
embankment near the Main Street CTA station and a possible mural.
Mr. Javier Milan of Kenig, Lindgren, O'Hara, Aboona, Inc. (KLOA) stated that traffic
counts were taken on November 8, 2018 at the Main/Custer, Sherman/Main,
Custer/public alley intersections, Sherman/Parking Lot 31 drive aisle and the drive
leading to Evanston Lumber Yard. All operate at acceptable levels of service. There was
suggestion of possibly removing 1 or 2 spaces on Main in order to provide better site
lines at the intersection. Since 12 new parking spaces are proposed on Custer Ave.,
there would still be an overall gain in on-street parking.
Mr. Rotolo stated that a market exists for this use as it is not provided in large numbers
in Evanston. The typical buyer is mid 40’s to mid-50’s in age with children, if they have
them, in high school or older. The prices will range from high $600,000 to high $700,000
with a good amount of living space. He then reviewed the proposed public benefits.
Chair Lewis then opened up the public hearing to questions from the Commission.
These questions included the following:
● Commissioner Pigozzi stated that the intersection near the site is difficult to
navigate and inquired about the existing lot at Evanston Lumber having alley
access. Mr. Milan stated that, per staff request, signage would be provided to
discourage cutting through the parking lot on the opposite side of the alley off of
Sherman Ave.
● Commissioner Pigozzi then stated that nearby Lincoln School is overcrowded
and even though it is not under the purview of the Commission, he wondered if
possible negative effects of TIF on the school had been considered. Mr. Rotolo
stated that the proposed use does not generate many school aged children.
There may be language within the redevelopment agreement to divert money to
the school district.
● Commissioner Goddard asked if a signalized/countdown timer may be necessary
at the intersection.
● Commissioner Dubin asked for clarification regarding green roof vs. roof garden.
Mr. Lehman explained that there will be a shallow tray system installed with a
limited load so what is proposed is a green roof. Ms. Draper asked for
clarification on access to that use. Mr. Wirth described the roof top deck that
would provide access to the green roof.
● Chair Lewis asked what would be required for a front yard. Ms. Klotz responded
that the setback of the property is along Custer Ave and is different from what the
developers are referring to in front of each unit. Mr. Rotolo added that the fee
simple may be adjusted to include areas in front of the home. Covenants will
prohibit certain changes.
● Chair Lewis asked if a market study was done. Mr. Rotolo responded yes and
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Plan Commission Minutes 2/13/19
that the demand is high. Sales operations will occur during construction, space
on Main St. may be rented for this purpose. Construction will begin without
presales.
Chair Lewis opened up the public hearing to questions from the public. A total of 7
people spoke, including the following:
● Ashaf Manji, resident, stated that he liked the idea of rezoning and that the area
will likely become residential. He added that the Commission should consider the
proposed concessions.
● Stan Eastman, resident, asked if Evanston Lumber will continue to operate. Mr.
Rotolo responded that Evanston Lumber will continue to operate and the
proposed development will not take over the site.
● Hilly Hacker, resident, asked if intergenerational homes had been considered.
Mr. Rotolo responded that this was not considered and that type of use may not
fit with zoning requirements. The layout of the homes somewhat address that.
● Martin Renke inquired about concrete in the alley and who will cover the cost of
moving utilities. Mr. Rotolo stated that the cost will be covered by the developer
and some utilities will have to be buried.
● Ellyn Frank Miller, resident, asked if cars have access to Custer Ave. Mr. Milan
stated that residents will utilize the alley. Mr. Milan stated emergency vehicles
can also use Custer Ave for access. Ms. Frank Miller then asked if there was any
effect to parking on Main Street by the alley widening and if a 4-way stop may be
proposed at Custer Ave. and Main St. Mr. Milan responded that additional
signage could be looked at and evaluated and removing a parking space on Main
St. could also be considered. A 4-way stop would be a last resort.
● Jeff Silver, resident, voiced concerns regarding the variances needed, adding
that the proposed building height is 50% taller than existing surrounding
structures. He then asked if the developer intended to pave the entire alley to
which Mr. Rotolo responded that the portions of the alley adjacent to the site will
be paved.
● Robert Fisher, Evanston Lumber, asked if there are any provisions for
construction parking and if there is enough room in the alley for two-way traffic.
Mr. Rotolo responded that general conversations have occurred with staff
regarding parking and that the alley can accommodate two-way traffic.
Chair Lewis then asked for public testimony. A total of 7 people spoke including the
following:
● Mr. Eastman stated that the site is not appropriate for the proposed use and he
strongly urges the Commission to not grant additional development allowance.
He added that the nearby intersection is dangerous and residents will likely drive
through the parking lot on Sherman Ave. He also stated that the proposed
building does not fit into the neighborhood.
● Ms. Hacker asked why the development does not stick to zoning regulations and
that stated that the area will be tremendously affected by additional traffic.
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Plan Commission Minutes 2/13/19
● Mr. Renke stated that the location offers a great chance to build something that
takes advantage of transit. He suggested that the project could remove some
parking and reduce the building height and added that the alley is still too narrow.
● Ms. Frank Miller expressed excitement to see development at the site but
concern about traffic, specifically through the parking lot and that staff should
address that issue.
● David Adams, resident, asked why the homes are 4 stories and if there are any
provisions compensating those affected by the development. Nichols school
could be affected, He stated that he has concerns with the nearby intersection
and possible bottleneck that could occur. He added that it would be nice to shrink
the homes down.
● Mr. Silver stated that he loves the idea but shares the same objections expressed
previously. The development should follow existing zoning and setbacks.
Encourages denial of the project as is and encourages revisions.
● Mr. Fisher expressed excitement about redevelopment and emphasized that
Custer Ave. is the lifeblood of Evanston Lumber and that the Main St. /Custer
Ave. intersection is a nightmare. He challenged the applicant to conduct a traffic
study in the summer during the busy season.
Chair Lewis closed the public hearing and the Commission began its deliberations.
Commissioner Halik stated that it is difficult to build affordable housing and he sees
prospective purchasers as young families. He expressed that the interior spaces are
almost too efficient with bedrooms being very narrow. Commissioner Halik continued
saying height is not an issue adding that the request is not much higher than the
requirement. He also mentioned that there are a variety of architectural styles in the
area. Chair Lewis asked for clarification on the requirements versus what is requested.
Ms. Klotz responded that 44.2 ft. height is requested where 41 ft. is allowed.
Commissioner Dubin stated that it is tough to see changes but that this type of housing
is needed in Evanston.
Commissioner Draper stated that generally, the project is an improvement. The space
will be broken up with courtyards but she would like to see more attention paid to the
façade facing Custer Ave. She also recommended that net-zero standards be met.
Chair Lewis stated that the development is being sold as a transit oriented development
and that it is trying to be both convenient and provide more parking. He expressed
concern of delivery traffic to Evanston Lumber and that the proposed turnaround could
be larger.
The Commission then reviewed the standards for approval of Map Amendment, Special
Use and Planned Development Guidelines for the proposed development.
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APPROVED
Page 8 of 8
Plan Commission Minutes 2/13/19
Commissioner Goddard suggested that a parking space be taken out on Main St. to
increase visibility.
Commissioner Halik suggested that additional façade consideration be added to make
the blank areas friendlier.
Commissioner Goddard made a motion to recommend approval of the map
amendment, planned development and conditions as presented by staff with
the added conditions of the removal of two parking spaces on Main St. and
that the applicant continues to work with staff on the facade of the building.
Commissioner Draper seconded the motion. A roll call vote was taken and the
motion passed, 6-0.
Ayes: Draper, Dubin, Goddard, Halik, Lewis, Pigozzi
Nays:
4. PUBLIC COMMENT
There was no public comment.
5. ADJOURNMENT
Commissioner Pigozzi made a motion to adjourn the meeting. Commissioner
Dubin seconded the motion.
A voice vote was taken and the motion was approved by voice vote 6-0.
The meeting was adjourned at 10:32 pm.
Respectfully Submitted,
Meagan Jones
Neighborhood and Land Use Planner
Community Development Department
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For City Council meeting of April 22, 2019 Item O1
Business of the City by Motion: Evanston Rebuilding Warehouse
For Action
To: Honorable Mayor and Members of the City Council
From: Hitesh Desai, Chief Financial Officer
Tammi Nunez, Purchasing Manager
Minority, Women, and Evanston Based Enterprise (MWEBE)
Development Committee
Subject: Recommendation and Utilization of LEP Penalty Funds for Evanston
Rebuilding Warehouse Pathways to Union Apprenticeship Program
Proposal
Date: April 22, 2019
Recommendation Action:
The Human Services Committee recommends City Council approval to provide financial
assistance through the Local Employment Program (LEP) Workforce Reserve Penalty
Account totaling $40,000 to Evanston Rebuilding Warehouse (ERW) and Minority
Business Consortium (MBC).
Funding Source:
Local Employment Program (LEP) Workforce Reserve - Penalty Account (100.41307)
has an available fund balance of $71,871.59.
Livability Benefits:
• Economy & Jobs: Retain and expand local businesses, expand job opportunities,
develop workforce, support green jobs and businesses
• Education, Arts Community: Incorporate arts and cultural resources, preserve and
reuse historic structures and sites, support social and cultural diversity, promote a
cohesive and connected community, provide quality education from cradle to career,
support older adults as they age in the community
• Equity & Empowerment: Ensure equitable access to community assets, provide for
meaningful community engagement, support quality human service programs,
support poverty prevention and alleviation
Memorandum
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Summary:
The MWEBE Development Committee makes recommendations regarding use of City
LEP penalty account funds to be utilized for the support of the LEP and Workforce
development program goals. ERW proposal in partnership with MBC will provide
individuals with a five (5) month, full-time, minimum wage paid job training program in
building, deconstruction and construction trades:
1. Continuing education
a. On-the-job and classroom instructions
b. Industry recognized certifications
2. Key Personnel Development
a. Supportive services
3. Access to union apprenticeship programs
4. Pathway to career options with living wages and benefits
The MOU Agreement between ERW and EMBCI was signed April 9, 2019. ERW and
MBC partnership agreement will allow trainees to attend MBC study sessions on topics
like math for entry into union apprenticeship programs. The partnership between ERW
and MBC will also provide graduates with networking resources to establish meaningful
employment within the Evanston community.
Legislative History:
On March 4, 2019 the Human Services Committee received the MWEBE Committee
recommendation. The Human Service Committee approved the Pathways to Union
Apprenticeship Program proposal with Evanston Rebuilding Warehouse (ERW) and
Minority Business Consortium (MBC). It is recommended Humans Services Committee
approve allocations of $40,000 during 2019 which will provide strong pathway for ten
(10) Evanston residents to access union apprenticeship programs.
------------
Attachments:
Attachment A - February 2019 Update to the MWEBE Committee Pathways to Union
Apprenticeship Programs for Evanston residents - Evanston Rebuilding Warehouse
(ERW)
Attachment B - Proposal to the MWEBE Committee Pathways to Union Apprenticeships
for Evanston residents - Evanston Rebuilding Warehouse (ERW)
Attachment C – Agreement between Evanston Rebuilding Warehouse (ERW) and
Minority Business Consortium (MBC)
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