HomeMy WebLinkAbout03.18.19CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, March 18, 2019
6:00 PM
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Revelle
(II) Mayor Public Announcements and Proclamations
Evanston North Shore Bird Club - 100th Anniversary
National Public Health Week, April 1 – 7
(III) City Manager Public Announcements
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Public comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended as a forum for residents to share their
perspective in a respectful and civil manner. Public comments are requested to be made with
these guidelines in mind.
(VI) Special Orders of Business
SPECIAL ORDERS OF BUSINESS
(SP1) Robert Crown Community Center, Ice Complex and Library Project Update
Staff will present City Council with an update on the Robert Crown Community
Center, Ice Complex and Library project.
For Action
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City Council Agenda March 18, 2019 Page 2 of 3
(SP2) Purchase of One Ice Resurfacer for Ice Rink Operations at the Robert
Crown Center from Frank J. Zamboni & Co., Inc.
Staff recommends City Council approval of the purchase of one ice resurfacer, a
2019 Zamboni 552AC, for ice rink operations at the Robert Crown Center from
Frank J. Zamboni & Co., Inc. (15714 Colorado Avenue, Paramount, CA 9723) in
the amount of $143,425.50. Funding for the purchase will be from the Equipment
Replacement Fund (Account 601.19.7780.65550) in the amount of $143,425.50,
which has a budgeted amount of $1,622,977.
For Action
(SP3) Ordinance 4-O-19, Map Amendment and Planned Development, 1714-1720
Chicago Avenue
The Plan Commission and staff recommend denial of Ordinance 4-O-19 for
approval of a Map Amendment from the R6 General Residential to the D3
Downtown Core Development District and a Planned Development for a 13-story
office building with 112 on-site parking spaces. Passage of the Map Amendment
shall require a favorable vote of three-fourths (3/4) of all the Aldermen per City
Code 6-3-4-7 because a petition signed and acknowledged by 30% of owners of
property within 500-feet of the subject property was submitted to the City.
Revised plans include: approval to construct a new eleven (11) story one
hundred ten (110) foot eight (8) inch tall office building, excluding 32 feet 6
inches of parking levels, consisting of approximately 130,000 gross square feet
of office space, with seventy six (76) parking spaces.
For Action
(SP4) Resolution 26-R-19, Authorization of Third Amendment to the Real Estate
Sale Agreement to provide for a Right of Reverter
The City Council directed staff to negotiate a right of reverter to ensure that the
development is constructed with subject approved plan and enclosed for
adoption is Resolution 26-R-19, authorization of Third Amendment to Real Estate
Sale Contract. Additionally, Alderman Wilson requested information from the
Applicant during the February 25, 2019 Council meeting. The request was for
the applicant to provide ownership information for the developer.
For Action
(SP5) City Council Goals
Staff requests that City Council discuss implementation of 2019-2020 City
Council goals.
For Discussion
(SP6) Ordinance 19-O-19, Sale of Surplus Property Fleet Vehicles
Staff recommends that City Council adopt Ordinance 19-O-19, directing the City
Manager to offer the sale of vehicles owned by the City through public auction at
the Northwest Municipal Vehicle Auction being sponsored by America’s Auto
Auctions on Tuesday, March 26, 2019 or any other subsequent America’s Online
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City Council Agenda March 18, 2019 Page 3 of 3
Auction. These vehicles have been determined to be surplus as a result of new
vehicle replacements being placed into service or vehicles that had to be taken
out of service for safety reasons with the intention of eventual replacement.
For Action
(SP7) 2018 Consolidated Annual Performance and Evaluation Report for the
City’s Community Development Block Grant, HOME Investment
Partnerships, and Emergency Solutions Grant Programs
Staff recommends approval of the 2018 Consolidated Annual Performance and
Evaluation Report (CAPER). The CAPER is posted on the City website at
cityofevanston/caper The CAPER must be submitted to the Chicago Field Office
of the U.S. Department of Housing and Urban Development by March 31, 2019.
For Action
(SP8) 2019 Special Events in City Parks
Staff and the Human Services Committee recommend approval of the 2019
special events proposed in city parks, contingent upon compliance of all
requirements as set forth by the Special Event Policy & Guidelines. This year’s
calendar includes one new park event (1 Million Steps for OCD Walk). Costs for
city services provided for events require a 100% reimbursement from the
sponsoring organization or event coordinator. These fees are waived for City
events and City co-sponsored Events.
For Action
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
MEETINGS SCHEDULED THROUGH MARCH 2019
Upcoming Aldermanic Committee Meetings
3/19/2019 7:00 PM Housing & Community Development Act Committee
3/20/2019 6:00 PM Transportation & Parking Committee
3/20/2019 6:30 PM M/W/EBE Development Committee
3/21/2019 6:30 PM Equity & Empowerment Commission
3/28/2019 5:30 PM Emergency Telephone System Board
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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For the City Council Meeting of May 10, 2010 Item #
For City Council Meeting of March 18, 2019 Item SP2
Business of the City by Motion: Vehicle Purchase – Ice Resurfacer
For Action
To: Honorable Mayor and Members of the City Council
From: Erika Storlie, Assistant City Manager/ Director of Administrative Services
Sean Ciolek, Division Manager of Facilities and Fleet
Subject: Vehicle Purchase – Ice Resurfacer
Date: February 25, 2019
Recommended Action:
Staff recommends City Council approval of the purchase of one ice resurfacer (2019
Zamboni 552AC) for ice rink operations at the Robert Crown Center from Frank J.
Zamboni & Co., Inc. (15714 Colorado Avenue, Paramount, CA 9723) in the amount of
$143,425.50.
Funding Source:
Funding for the purchase will be from the Equipment Replacement Fund (Account
601.19.7780.65550) in the amount of $143,425.50, which has a budgeted amount of
$1,622,977. This expenditure represents 8.8% of this budgeted amount.
Livability Benefit:
Health & Safety: Promote healthy, active lifestyles.
Built Environment: Enhance public spaces.
Summary:
The recommended vehicle purchase will support daily ice rink operations of the Parks,
Recreation and Community Services Department by bringing quality and value to the
City’s ice rinks. This piece of equipment which has the tightest turning radius in the
industry will shave the ice several times throughout the day so that the sheet of ice is in
suitable condition for skaters.
This vehicle will replace existing Vehicle #426 (a 2004 Olympia Millennium with 7,848
service hours which has had 74 service visits and $83,948.46 worth of in-house and
vendor repairs over the life of the vehicle which was purchased for $68,000.00 in 2004).
The existing vehicle will be auctioned.
Memorandum
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Fleet staff carefully weighs multiple variables and replaces and repurposes vehicles
accordingly. In an effort to not allow the fleet’s overall age to become imbalanced we
are focusing our manpower and resources on newer and less worn equipment rather
than older, antiquated vehicles which will absorb more time and more funds to repair
and maintain over time. Our current replacement strategy focuses on mileage, engine
time, age, reliability, maintenance cost and the operational environment the equipment
is subjected to. All of these variables are considered when determining which vehicles
should be replaced and when.
The recommended replacement unit purchases are as follows:
Division Unit
#
Replaceme
nt
Description
Model
Year
Purchase
Price Type of Bid Vendor
PRCS – Robert
Crown Center
426
Zamboni
552AC 2019 $143,425.50
Sourcewell
Contract
#030117-
FZC
Frank J.
Zamobini &
Co., Inc.
The vehicle listed above for replacement supports daily ice rink operations for the
Parks, Recreation and Community Services Department. The replacement of this
vehicle is crucial for safe, reliable, environmentally friendly, and cost effective
operations. The vehicle has the latest electric motor with outstanding operability and will
be housed and charged at the Robert Crown Center. The vehicle being replaced will be
auctioned off as Sale of Surplus.
Frank J. Zamboni & Co., Inc. holds the Sourcewell joint purchasing contract and has
been a responsive and responsible bid winner of ice resurfacing equipment for many
years. The vendor has agreed to hold last year’s price for us which will save us
$4,025.50.
There are no Evanston based businesses that can provide these types of vehicles.
Attachments
Specifications & pricing for the one (1) vehicle replacement.
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November 30, 2018
Sean Ciolek
City of Evanston
2100 Ridge Ave.
Evanston, IL 60201
PROPOSAL
MODEL: Zamboni 552AC
QUANTITY: One (1)
CAPACITY: Full Size
• Snow Tank
100 cubic feet (actual volume)
120 cubic feet (compacted)
• Ice Making Water Tank
Constructed of High Density Polyethylene
200 U.S. gallons
Wash Water Tank (optional)
Constructed of High Density Polyethylene
82 U.S. gallons
Total Water Capacity
282 U.S. gallons
ELECTRONIC
CONTROLS: Sevcon Gen4 AC Motor Controllers
• Sevcon solid state controls provide for infinitely
Variable traction speeds, as well as optimum
control of the accessory pump operations.
• Sevcon controls offer the latest in electronic
technology and provide exact optimized control to
achieve outstanding operability. These controls
have been proven throughout the world in
demanding applications such as forklifts and
airport equipment.
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ELECTRONIC
CONTROLS: “On-Board” Diagnostic Features
(Cont’d) • Operator faults, eg. starting in gear or parking brake
on
• Faults due to Component failure
• Motor temperature warning
Sevcon Display
• Sevcon dash display relays information about the
motor controllers
• Full diagnostics with alphanumeric display including
fault codes
• Battery Discharge Indicator (BDI) and motor
controller hour meters.
ELECTRIC
MOTORS: • 24 HP (18kW) brushless AC traction motor w/
temperature sensor
• 11 HP (8kW) brushless AC pump motor w/
temperature sensor
BATTERY &
CHARGER: • 510 Amp Hour heavy-duty industrial type lead acid
batteries. Heavy-duty features include a tabular
solid plate design and heat bonded jar.
• “Intelligent” charger is microprocessor controlled to
provide the best charging sequence in all
conditions.
DRIVETRAIN: Dana/Spicer Axles
• Front - Model 60, rated 6,400 lb. capacity.
• Rear - Model 60, rated 6,200 lb. capacity and is a
rigid, full-float design.
• Because the 552 uses Spicer/Dana axles that are
optimized for our chassis, we offer the industry's
highest manufacturer approved axle capacities.
DRIVETRAIN: • Our chassis/axle combination is the key to the
Zamboni 552 having a turning radius of 16 feet, a
full 3 feet tighter than most other machines.
Transfer Case
• Rugged cast iron housing for rigid gear and bearing
support. Heat-treated alloy steel gears are helical
cut for greater strength and lower noise.
• Traction drive motor is directly-mounted to the
housing for long shaft life.
Chassis
• 2" X 5" structural steel tubing for high strength and
long service.
Proposal Page 2
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HYDRAULICS: Pump and Motor
• Gear-type for high efficiency, flow and speed. This
design has been proven in many rugged
applications and helps to continue Zamboni’s
reputation for the best conveyor performance in the
industry.
Steering Pump
• The use of a hydraulic steering system provides
very smooth power steering with little effort.
Filtration and Tank
• Parker 10 micron hydraulic filter ensures a clean
environment for all hydraulic components.
• Large 21 gallon tank enhances hydraulic fluid travel
to rid the oil of entrapped air and increase heat
dissipation.
SNOW TANK
AND AUGERS: • Large snow capacity and tank design provides all
areas of the snow tank to be completely filled, even
the top and rear corners.
• Both 10 inch large diameter augers are double-
flighted to ensure good performance even during
heavy shaving and the augers are powder coated
for durability.
CONDITIONER: • Zamboni Ice Resurfacers have a well-deserved
reputation for producing the finest sheet of ice,
even after many years of being in use.
• A unique design of spring and hydraulic down
pressure is used for superior shaving results.
• Performance will continue for the life of the machine
by using replaceable bushings and springs.
HUMAN
ENGINEERING: • The operation of the 552 is very simple. The
operator selects the travel direction, then drives the
machine with a foot control. Because the
conveyors are independent of vehicle speed, the
552 provides full power and speed to the augers at
all times, even when slowing for corners.
• Speed is controlled by a single foot pedal. A solid-
state electronic actuator provides smooth and
responsive acceleration.
Proposal Page 3
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ELECTRONIC
CONTROLS:
(Cont’d) • Operator compartment has an ergonomic layout
and includes a modern steering wheel with spinner
knob.
• The MOSFET electronic controls, while securely
locked to inhibit unauthorized entry, are
conveniently located should service be necessary.
The battery is easily accessed through both side
doors for routine maintenance checks, even with
the snow tank down.
• Wiring and looms are well routed and protected.
• Vertical auger cover reduces noise and provides an
aesthetically pleasing look to the rear platform of
the machine.
FACILITY
ENGINEERING: • Zamboni Ice Resurfacers offer unparalleled shaving
and snow conveyor performance. A quality sheet of
ice is among an arena's primary selling features.
• Zamboni has the tightest turning radius in the
industry, enabling operators to resurface deeper
into their corners.
• The snow tank on the 552 is designed with a flat
bottom and sides, allowing for the snow to slide out
with the least amount of residue and at a much
lower height. This is important for both dumping
indoors as well as outdoors in adverse conditions.
• Polyethylene ice-making water tank is standard.
This tank is completely rust free and has a 8” quick
access cover for inspection and clean-out.
MANUFACTURER’S
STATEMENT: The Model 552 is proudly designed and
manufactured in Paramount, California by Frank J.
Zamboni & Co., Inc., a United States company.
WARRANTY: Twenty Four (24) months or 2,000 hours, parts
replacement only.
SAFETY
STANDARDS: The 552 is engineered to meet or exceed A.N.S.I.
safety labelling requirements.
Proposal Page 4
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SOURCEWELL Zamboni 552AC ......................................... $121,650.00
CONTRACT
PRICING: • 510 AH Battery with Charger .................. $ Standard
• Back Up Alarm ....................................... $ 680.00
• Board Brush ........................................... $ 5,625.00
• Aluminum Wheels .................................. $ Standard
• Wash W ater System w/ Poly Tank ......... $ 4,700.00
• Guide Wheel .......................................... $ Standard
• Black Powder Coated Conditioner .......... $ Standard
• Parking Brake ......................................... $ Standard
• Electronic Water Level Sight Gauge ...... $ 480.00
• Conditioner Poly Side Plate .................... $ Standard
• Advanced Water System ........................ $ 5,050.00
• Auto Snow Breaker ................................ $ 1,710.00
• Stainless Steel Water Distribution Pipe .. $ 385.00
• Single Point Watering System for Batteries . $ 1,575.00
• Zamboni Connect(Includes 2 year Subscription) . $ 2,295.00
SUB-TOTAL: $144,150.00
Less NJPA Discount ($4,324.50)
Transportation $ 3,600.00
TOTAL: $143,425.50
F.O.B.: Paramount, CA
TERMS: Net 30 days on approved credit.
Sourcewell contract # 030117-FZC.
Required delivery to be advised by customer.
Pricing firm for 30 days.
Pricing does not include any applicable sales tax.
THANK YOU: __________________________ 11/30/18
Doug Peters Date
Regional Sales Manager
Frank J. Zamboni & Co., Inc.
15714 Colorado Avenue
Paramount, CA 90723
Phone: (562) 633-0751
Fax: (562) 633-9365
Sec/s_ciolek552AC11-30.proppg2-5 Proposal Page 5
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For City Council meeting of March 18, 2019 Item SP3
Ordinance 4-O-19, Map Amendment and Planned Development at 1714-1720
Chicago Ave.
For Action
To: Honorable Mayor and Members of the City Council
From: Johanna Leonard, Community Development Director
Scott Mangum, Planning and Zoning Manager
Carlos Ruiz, Senior Planner/Preservation Coordinator
Subject: Ordinance 4-O-19, Map Amendment and Planned Development, 1714-
1720 Chicago Avenue, 18PLND-0053
Date: March 15, 2019
Summary:
On February 20, 2019, the Applicant submitted revised plans seeking approval for the
following: approval to construct a new eleven (11) story one hundred ten (110) foot eight
(8) inch tall office building, excluding 32 feet 6 inches of parking levels, consisting of
approximately 130,000 gross square feet of office space, with seventy six (76) parking
spaces. Ordinance 4-O-19, attached, reflects these changes.
Attachments:
Ordinance 4-O-19, transmittal memorandum and other attachments from February 25,
2019 City Council meeting
Memorandum
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For City Council meeting of March 18, 2019 Item SP3
Ordinance 4-O-19, Map Amendment and Planned Development at 1714-1720
Chicago Ave.
For Action
To: Honorable Mayor and Members of the City Council
From: Johanna Leonard, Community Development Director
Scott Mangum, Planning and Zoning Manager
Carlos Ruiz, Senior Planner/Preservation Coordinator
Subject: Ordinance 4-O-19, Map Amendment and Planned Development, 1714-
1720 Chicago Avenue, 18PLND-0053
Date: January 16, 2019
Recommended Action:
The Plan Commission and staff recommend denial of Ordinance 4-O-19 for approval of
a Map Amendment from the R6 General Residential to the D3 Downtown Core
Development District and a Planned Development for a 13-story office building with 112
on-site parking spaces. Passage of the Map Amendment shall require a favorable vote
of three-fourths (3/4) of all the Aldermen per City Code 6-3-4-7 because a petition
signed and acknowledged by 30% of owners of property within 500-feet of the subject
property was submitted to the City.
The proposal includes the following site development allowances:
●FAR of 5.0, where the maximum permitted FAR in the D3 district is 4.5.
●Building height of 127 feet to roof (excluding eligible parking levels), where the
maximum permitted height of a building in D3 is 85 feet to roof.
●112 parking spaces with 22 compact stalls where the minimum required number
of parking spaces is 213, in addition to a purchase-sale agreement to replace the
74 library parking spaces onsite, and where compact stalls are not allowed.
●Front yard setback of 25-feet, where 31.4 feet is required.
●North side yard setback of 5-feet proposed, where 15-feet is required.
●South side yard setback of 5-feet proposed, where 15-feet is required.
●Canopy yard obstruction of 9.7 feet into the required front yard, where a
maximum obstruction of 3.1 feet (10%) is allowed.
The applicant is working with the City to secure additional parking spaces in the Church
Street and/or Sherman garages which are located within 1,000 feet of the subject
property. If authorized by the City Council, a tentative agreement in perpetuity would
enable the proposed development to be compliant with City of Evanston parking
Memorandum
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requirements and remove the need for the requested site development allowance for
the number of parking spaces.
Livability Benefits:
Built Environment: Provide compact and complete streets and neighborhoods
Economy and Jobs: Expand job Opportunities
Background:
The applicant proposes to construct a 13-story, office building with a gross floor area of
approximately 136,000 square feet of gross floor area and 112 parking spaces.
1714-1720 Chicago Ave Proposed Planned Development
The 26,750 sq. ft. site consists of two parcels with a total of 143 feet of frontage on the
west side of Chicago Avenue between Church and Clark Streets. The current use of the
City owned property is as metered public Parking Lot Number 3.
The uses immediately surrounding the site include the three story Woman’s Club to the
south at 1702 Chicago Avenue (built in 1912) a Colonial Revival Evanston landmark,
also listed in the National Register of Historic Places, and the Frances Willard Museum
Campus to the north. In 2010 the Campus was designated as a local historic district.
The district includes the following buildings: 1724 Chicago Avenue (built in 1865) a
Gable-Front Side-Hall Vernacular Greek Revival; 1728-1730 Chicago Avenue (built in
1865) a Gothic Revival – the Frances Willard’s house at 1728 Chicago Avenue (addition
built in 1882) an Evanston landmark, also listed in National Register of Historic Places
as a National Historic Landmark; The Administration Building (built in 1910, additions
1922 and 1940); and 1732 Chicago Avenue, a Stick Style (the shed-roof, wraparound
porch is a 1909 addition).
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To the east is the nine-story Evanston Place Apartment Building with the City’s Church
Street Parking Garage. To the immediate west is the four-story Evanston Public Library,
and the McManus Center, a seven-story residential building owned by Northwestern
University.
Site Layout:
The site is irregularly shaped with approximately 143 feet of frontage along Chicago
Avenue; however, the northern portion of the site is deeper than the southern portion,
with the alley bending around the property line. The applicant proposes that the City
vacate a portion of the alley to extend the property line and proposed building further
south which would further constrict vehicular movements around the bend in the alley.
To compensate, the applicant also proposes to reconfigure the curbing in the alley,
removing a mature tree and a portion of sidewalk leading from the alley parking to
library entrances, in order to make vehicular movements to alley loading areas of the
proposed building, the library, and the McManus Center feasible. The following alley
site plan depicts these changes.
The massing of the proposed building is in 2 sections: a four-story brick and modular
stone veneer building housing the office lobby and parking on the ground floor and
upper 3 levels, and a 9-story glass and cast stone veneer office portion above that is
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pulled back from the base. The top two stories are also pulled back from the seven
stories below, reducing the massing of the building. The nine stories above the base are
primarily a curtain wall with aluminum or steel windows and spandrels between floors.
The curtain walls are flanked by four nine-story sections, in cast stone and glass
aluminum/steel windows.
The lower podium portion of the building is proposed with 5-foot setbacks to the north
and south property lines and is set back 25-feet from the east property line. The front
entrance to the building is through a curtain wall in glass with aluminum or steel
windows with a metal canopy over the main entrance leading to the lobby. The main
entrance is flanked by two four-story sections in cast stone, modular brick and
aluminum or steel windows with powder coat finish to block the view of the parking
levels within the four-story base of the building.
The total required parking for this project is 213 spaces. A total of 112 parking spaces
are proposed with 22 of those spaces being considered compact, thereby not meeting
the minimum code requirements. A minimum code required parking space is 8.5 feet by
18 feet. The applicant has stated that the 21 ground level spaces, 7 of which are
compact, would be open to the public at all hours, with the remaining parking available
to the public after office hours and on the weekends. A bike room with 50 bike parking
spaces for office employees will be located on the ground floor of the building.
Vehicular access will be from the alley just west of the property. A loading bay is located
at the rear of the building with access from the alley. The garage entrance is toward
the southern portion of the building with cars entering facing east, while the loading and
refuse area will be located at the northern end of the building with vehicles entering from
the south via Church Street.
The building does not meet required setbacks for the proposed D3 Zoning District with
the exception of the rear setback along the west property line. A front yard setback of
25-feet is proposed, where the block average of 31.4 feet is required, and side setbacks
of 5 feet are proposed where 15 feet is required adjacent to the residentially zoned
properties to the north and south. Additionally, a 9.7 foot canopy would project more
than the allowed 10 percent into the required front yard setback.
The actual building height is 167 feet to the roof with four stories of parking. The height
of the floors dedicated to parking may be deducted from the maximum height allowed,
up to 40 feet, per Section 6-11-4-8. With this reduction the portion of the building that
counts toward the maximum height requirement is 127 feet tall.
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Proposed First Floor Plan
Compliance with the Zoning Ordinance
The intent of the D3 Downtown Core Development district is:
“…to provide for the highest density of business infill development and large scale
redevelopment within downtown Evanston. The district is also intended to encourage
and sustain mix of office, retail, and residential uses. Planned developments are
encouraged as a special use in the D3 district..."
Map Amendment
The site currently lies in the R6 General Residential District, as does the entirety of the
east and west facing block faces on Chicago Avenue.
The applicant is requesting a map amendment to reclassify the zoning of the property to
the D3, Downtown Core Development District, which allows the most intense
development within the City. A new office building would not be allowed within the R6
District. While the maximum height permitted is 85’ in both districts, the maximum site
development allowance in the R6 District would only permit an additional 12’ of building
height. More restrictive setback, lot coverage, and impervious surface coverage
requirements would also apply in the R6 District.
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Zoning map of the area surrounding the site, development site marked with harsh
marks:
Planned Development
The applicant is requesting Special Use approval for a Planned Development to
construct the 13-story (127-foot high) office building with 112 parking spaces.
The applicant is requesting approval of seven site development allowances:
Site
Development
Allowances
Requested
Required / Max.
Permitted in the
D3 District
Site
Development
Allowance
Proposed Exceeds Max
Site
Development
Allowance
Building Height 85 feet (not
including up to 4
floors of parking)
+85 feet= 170
feet (not
including up to 4
floors of parking)
127 feet (167
feet including 4
parking levels)
No
Floor Area Ratio 4.5 +3.5 = 8.0 5.0 No
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# of parking
spaces
213
N/A
112 (22
compact) N/A
Front setback
(east property
line)
31.4 feet (block
face average) N/A 25 feet N/A
Side setbacks
(north and south
property lines)
15 feet (abutting
side property line
of residential
district)
N/A 5 feet (north
and south) N/A
Canopy Yard
Obstruction (north
property line)
3.1 feet (10%
obstruction) N/A 9.7 feet N/A
Parking and Traffic:
The office use requires 2 parking spaces per 1,000 square feet, however, by code the
first 3,000 square feet are excluded and the total is reduced by 20% in downtown.
Based on the gross floor area, which excludes parking and mechanical areas, 213
parking spaces are required. The applicant is proposing a total of 112 parking spaces,
with 22 of those of a smaller size than the minimum allowed, and an additional 21
reserved for public use. In sum, on-site parking would be provided at a ratio of 0.67
spaces per 1,000 square feet of office space. The applicant has also proposed to lease
122 parking spaces, the difference between the zoning code required 213 spaces and
the proposed 91 spaces that would be available to office tenants in the building, within
City-owned parking garages for the first year, with the parking needs to be reevaluated
at that point.
The applicant submitted both a Parking Study and Traffic Impact Analysis prepared by
Eriksson Engineering Associates, Ltd. The traffic study looked at the additional traffic
generated by the office building, along with nearby developments and other area traffic
growth, and developed the following conclusions and recommendations:
1. The street network can accommodate the additional traffic from the proposed
project, nearby developments, and other traffic growth.
2. The location of the site and the availability of public transportation, walking and
biking will minimize the volume of vehicular traffic generated by the site.
3. Indoor bike storage is proposed as part of the building plan.
4. All intersections within the study area work at acceptable levels of service and
delay. There in a small increase in delays from the projected traffic growth.
5. The proposed loading dock can serve semi-trailer deliveries and refuse trucks.
The parking study, prepared for the applicant by prepared by Eriksson Engineering
Associates, Ltd., looked at the proposed parking supply compared with usage within
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existing lots and garages and concluded:
1. The proposed office parking garage will provide both public and private
parking spaces with 21 public spaces until 5:00 PM on weekdays and 112
public spaces after 5:00 PM and on weekends. The remaining spaces will
be for office tenants (91 spaces during the day and shared at other times).
2. Parking surveys indicate the existing usage of the combined surface
lot/library garage (53 vehicles) can be accommodated by the new office
garage public area and the library garage (55 daytime spaces). During the
evenings and weekends, 112 public spaces will increase the parking
supply from 74 spaces for library patrons.
3. Office parking will be provided by a combination of on-site parking (91
spaces) and off-site public parking garages (70-80 spaces in the Chicago
Avenue and 40-50 spaces in the Sherman or Maple garages). The off-site
leased spaces will be leased for a duration of 12 months. After a period of
12 months the city will revisit and assess the need for said leased spaces
with an option to reduce the number of spaces if not utilized. The
proposed parking plan will still accommodate the existing needs of the
area during the day and provide additional public parking in the evening
and during the weekends.
4. The developer will fund the initial cost for installation of a parking signage
and detection system for availability of off-site parking in the Church Street
and Library Parking garages. The ongoing cost and maintenance of this
equipment will be the responsibility of the city.
Public Benefits:
The applicant has presented the following public benefits, aside from developing the
property and paying property taxes, as part of the Planned Development proposal:
1. Establish the first ever “Evanston High School Student Pilot Internship” for
students pursuing an interest in Land Development and Construction
Management at the proposed development.
2. Create a Public/Private Bike Room to serve the immediate public/501C3
employees while also promoting bike usage when possible.
3. Agree to add additional conduit devoted for a future pair of Electrical
Vehicles parking spots in the Public Spaces.
4. Replace Public Parking Spaces with Covered Public Spaces while
providing off-site parking as well.
5. Allow the City to have full parking access for public use after 5:00 PM on
weekdays and full access all hours Saturday and Sunday.
6. Attended to the Evanston Bird Club President’s concerns with Bird Strikes
at the building with placement of trees and landscaping at the site.
7. Agreed to hire a local arborist to evaluate the condition of existing trees
and explore options with regards to those certain trees.
8. $4M purchase price to the City of Evanston at the closing to Balance the
Budget or provide subsidy for much needed programs within the City.
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9. Installation of landscaping and street trees within the parkway on the west
side of Chicago Avenue.
10. Installation of signed crosswalk in alley west of building.
11. Replacement and/or upgrading of pavement in north-south alley between
Church Street and Clark Street.
12. Exceed the minimum City of Evanston set asides for local Labor,
particularly local MBE/WBE participation. Developer will coordinate GC to
outreach into City Local Labor.
Real Estate Purchase and Sale Agreement
On October 26, 2017, the City and Chicago Avenue Partners LLC entered into the
Agreement for Purchase and Sale of the subject property. The Contract contained
certain terms that the Purchaser must meet per contract in order for the City to sell the
Property:
● Purchase price of the property was originally $5 Million. As stated in Section 3 of
the Real Estate Agreement, the purchase price was reduced from $5M to $4
Million in consideration of the reduction in height of the building from 14 to 11
stories. Since that time, the proposed development is now 13 stories. The
purchase price for the property is still $4 Million.
● Paragraph 6(e) of the Real Estate Agreement outlines that the existing 75 spaces
at the Subject Property must be replaced and inserted into the development as
public parking, in addition to the amount needed by Code. The subject
development has a total of 112 spaces, however, only 21 spaces would be
available to the public during business hours. The required parking for the
property is 213 parking spaces. The purchaser never sought an amendment to
the contract to address either of these issues. Attached is a copy of the real
estate contract for your reference.
Conditions
If the City Council were to approve Ordinance 4-O-19, the following conditions of
approval are included:
1. Prior to issuance of building permit, the applicant shall record a Plat of Vacation
for the requested alley vacation with Cook County Recorder of Deeds.
2. Within one year of the issuance of the final Certificate of Occupancy for the
building, the applicant must submit a traffic study analyzing the turning
movements and parking utilization within the garage accessed off of the alley
immediately west of the site including analysis of any traffic incidents adjacent to
the site. Based on the analysis of the traffic study, the City reserves the right to
require additional traffic calming measures or operational restrictions.
3. Deliveries for the office building must be performed from the alley and are
prohibited during the hours of 7 AM – 9 AM and 4 PM – 6 PM Monday through
Friday.
4. The applicant shall pay a one-time contribution of $20,000 to the City’s Public Art
Fund for the Installation of a piece of public art in the immediate neighborhood.
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5. The development shall include a minimum of two publicly accessible Electric
Vehicle charging stations.
6. The building shall incorporate bird friendly measures, including non-reflective
glass windows, doors and balconies, minimize any external lighting from 12:00
am until after dawn during Spring and Fall migration, and avoid guy wires and
roof lighting that pose a bird hazard.
7. The applicant shall provide for the installation of parking signage and detection
systems indicating availability of off-site parking in the Church Street and Library
Parking garages from signage located at the office building parking garage.
8. The applicant shall provide for the purchase and installation of two pay stations
as replacement for parking meters on Chicago Avenue.
9. The applicant shall enter a lease agreement for 122 parking spaces within City
parking garages.
10. The applicant shall install landscaping improvements and street trees within the
parkway on the west side of Chicago Avenue between Church Street and Clark
Street.
11. The applicant shall install a signed crosswalk in alley west of the proposed
building.
12. The applicant shall replace and/or upgrade the pavement in north-south alley
between Church Street and Clark Street as deemed necessary by the Director of
the Public Works Agency.
13. The applicant agrees to employ at least five Evanston residents, with a goal of 10
Evanston residents, during construction.
14. The proposed planned development shall substantially conform to the plans and
documents attached to this report.
15. The applicant must agree to a Construction Management Plan (CMP) before
issuance of the building permit.
16. Any change in use must be approved as an amendment to the Planned
Development.
Standards of Approval
The proposed development must satisfy the Zoning Ordinance standards for a Map
Amendment in Section 6-3-4-5, Special Use in Section 6-3-5-10, the Standard for
Planned Development in Section 6-3-6-9, and standards and guidelines established for
Planned Developments in the D3 Downtown Core Development District (Section 6-11-1-
10). Staff finds that the proposed development meets some of the standards for
approval; however, there are several points of concern.
Standards for Map Amendment (Section 6-3-4-5)
The proposed Map Amendment is consistent with the Comprehensive Plan goals,
objectives, and policies as a TOD contributing to the vibrant downtown area, however,
the scale and mass of the proposed building in context with the adjacent landmark
structures may not satisfy the objective to identify and protect Downtown’s historic
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landmarks. The adequacy of the public facilities following the proposed alley vacation is
also questionable given that vehicular turning movements to access loading at the
proposed and adjacent buildings would be compromised.
Standards for Special Use (Section 6-3-5-10)
A Planned Development is listed as a special use in the D3 Downtown Core
Development district. The proposal is in keeping with some of the purposes and policies
outlined in the Comprehensive Plan and the Zoning Ordinance if a Map Amendment
from the R6 Zoning District is granted.
The proposed office building will not cause a negative cumulative effect when
considered in conjunction with other special uses in the area. An office development is
appropriate within downtown; however, the height, mass, and scale of the proposed
development may not be compatible with the adjacent landmarked institutional uses. As
such, the proposal may diminish the value of these institutions, but would likely not
diminish the value of other properties in the downtown.
As indicated above, the proposal can be adequately served by most public facility
infrastructure already available. The street and sidewalk network, as well as water,
sewer, electricity and gas infrastructure already exist and service the existing building
and structures on the site, however, the vehicular movements in the adjacent alley
would be compromised and off-site parking within City parking garages is proposed to
serve the building.
Staff has concerns regarding the public parking loss from existing conditions and
vehicular movements in the alley. The applicant has submitted a parking and traffic
study that explains that there will be minimal effect to the level of service on existing
surrounding roadways. The access to the parking garage and loading dock will be
provided via the alley, which is currently utilized by vehicular traffic in addition to
pedestrians accessing the library.
Finally, with a Map Amendment from the R6 to the D3 Zoning District, the proposal
would meet all zoning requirements except for the seven site development allowances
requested and outlined above.
Standards and Guidelines for Planned Developments in D3 District (Sections 6-3-6-9
and 6-11-1-10)
If the Map Amendment to the D3 Zoning District is granted, the proposed Planned
Development generally complies with purposes and the intent of the Zoning Ordinance.
The proposal is an office development that is a compatible land use within the larger
downtown area, however, the height, bulk, and scale of the proposed project is
significantly greater than that of the adjacent landmarked properties within the R6
Zoning District. As previously described, the proposal is in keeping with some of the
purposes and policies outlined in the Comprehensive Plan.
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The site layout causes concern with regards to both safety and continuity of a
pedestrian and walkable experience. There is a lack of active uses on the ground floor
and in the base of the building and the proposed location of the building within the
existing public alley creates potential conflicts for loading operations at the proposed
and adjacent buildings.
Legislative History:
January 9, 2019 – The Plan Commission recommended denial 4-1 of the proposed
development.
December 12, 2019 – The Plan Commission opened the public hearing and heard
testimony by the applicant and general public. At the request of a property owner within
1000-feet, the hearing was continued to January 9, 2019.
November 14, 2018 – The Design & Project Review Committee (DAPR) recommended
denial of the proposed development at the November 14, 2018 meeting citing concerns
with vehicular turning movements in the alley, pedestrian safety, lack of on-site public
parking, scale of the development adjacent to landmark buildings, the number of site
development allowances, and the lack of public benefits provided among other items.
July 11, 2018 – The Design & Project Review Committee (DAPR) reviewed the
development and requested additional information and study of vehicular turning
movements in the alley, scale of the development adjacent to landmark buildings, the
number of site development allowances, and the inclusion of public benefits for the
proposed project. The applicant requested that the item be held at DAPR while the
information was gathered.
Attachments
● Proposed Ordinance 4-O-19
● Petition in Opposition to Zoning Map Amendment
● 110-R-18, Authorizing the City Manager to Execute an Amendment to the
Purchase and Sale Agreement, adopted December 10, 2018
● Link to Plan Commission Packet of January 9, 2019
● Link to Plan Commission Packet of December 12, 2018
● Draft Minutes from January 9, 2019 Plan Commission meeting
● Minutes from December 12, 2018 Plan Commission meeting
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1/3/2019
1/23/2019
2/20/2019
4-O-19
AN ORDINANCE
Granting a Special Use Permit for a Planned Development
Located at 1714-1720 Chicago Avenue and Amending the Zoning Map
to Re-Zone Certain Property from the R6 General Residential District to
the D3 Downtown Core Development District (“Library Parking Lot”)
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt ordinances and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970,
which states that the “powers and functions of home rule units shall be construed
liberally,” was written “with the intention that home rule units be given the broadest
powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and
WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1,
et seq.) grants each municipality the power to establish zoning regulations; and
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WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the
Evanston City Code of 1979, as amended, (“the Zoning Ordinance”); and
WHEREAS, Paul Janicki Architects, Inc. (the “Applicant”), architect of the
property located at 1714-1720 Chicago Avenue, Evanston, Illinois (the “Subject
Property”), legally described in Exhibit A, which is attached hereto and incorporated
herein by reference, applied, pursuant to the provisions of the Zoning Ordinance,
specifically Section 6-3-5, “Special Uses”, Section 6-3-6, “Planned Developments”, and
Subsection 6-11-1-10, “Planned Developments” in Downtown Zoning Districts, to permit
the construction and operation of a Planned Development located at the Subject
Property in the D3 Downtown Core Development Zoning District (“D3 District”); and
WHEREAS, the Applicant sought approval to re-zone the Subject Property
from the current R6 General Residential Zoning District to the proposed D3 Downtown
Core Development Zoning District; and
WHEREAS, the Applicant sought approval to construct a new thirteen (13)
story one hundred twenty seven (127) foot tall office building, excluding 40 feet of
parking levels, consisting of approximately 136,000 gross square feet of office space,
with one hundred twelve (112) parking spaces; and
WHEREAS, construction of the Planned Development, as proposed in the
application, requires exception from the strict application of the Zoning Ordinance with
regards to floor area ratio (FAR), building height, number of parking spaces, front yard
setback, north side yard setback, south side yard setback, and canopy yard obstruction;
and
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WHEREAS, pursuant to Subsection 6-3-6-5 of the Zoning Ordinance, the
City Council may grant Site Development Allowances to the normal district regulations
established in the Zoning Ordinance; and
WHEREAS, on December 12, 2018 and January 9, 2019, in compliance
with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.) and the
Zoning Ordinance, the Plan Commission held a public hearing on the application for a
Special Use Permit for a Planned Development and Rezoning from R6 General
Residential Zoning District to D3 Downtown Core Development Zoning District, case
no. 18PLND-0053, heard extensive testimony and public comment, received other
evidence, and made written minutes, findings, and recommendations; and
WHEREAS, the Plan Commission’s written findings state that the
application for the proposed Planned Development does not meet applicable standards
set forth for Special Uses in Subsection 6-3-5-10 of the Zoning Ordinance and Planned
Developments in the D3 Zoning District per Subsection 6-11-1-10 of the Zoning
Ordinance and Map Amendments per Subsection 6-3-4-5; and
WHEREAS, the Plan Commission recommended the City Council deny
the application; and
WHEREAS, on January 28, 2019, and on February 11, 2019, the Planning
and Development (“P&D”) Committee of the City Council held meetings, in compliance
with the provisions of the Open Meetings Act and the Zoning Ordinance, received input
from the public, carefully considered and adopted the findings and recommendations of
the Plan Commission, and recommended approval thereof by the City Council; and
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WHERAS, on February 20, 2019, the Applicant submitted revised plans
seeking approval for the following: approval to construct a new eleven (11) story one
hundred ten (110) foot eight (8) inch tall office building, excluding 32 feet 6 inches of
parking levels, consisting of approximately 130,000 gross square feet of office space,
with seventy six (76) parking spaces;
WHEREAS, construction of the Planned Development, as presented in
the submitted revised plans, requires exception from the strict application of the Zoning
Ordinance with regards to floor area ratio (FAR), building height, number of parking
spaces, front yard setback, north side yard setback, south side yard setback, and
canopy yard obstruction; and
WHEREAS, at its meetings of February 11, 2019 and February 25, 2019,
held in compliance with the Open Meetings Act and the Zoning Ordinance, the City
Council considered the recommendation of the P&D Committee, the Applicant’s
application, received additional public comment, made certain findings, and adopted
said recommendation; and
WHEREAS, it is well-settled law that the legislative judgment of the City
Council must be considered presumptively valid (see Glenview State Bank v. Village of
Deerfield, 213 Ill.App.3d 747 (1991)) and is not subject to courtroom fact-finding (see
National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124 (7th Cir. 1995)),
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
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SECTION 1: The foregoing recitals are hereby found as facts and
incorporated herein by reference.
SECTION 2: The City Council hereby amends the Zoning Map to remove
those properties with the addresses and PINs listed in Exhibit B and identified in Exhibit
C, both attached hereto and incorporated herein by reference, from the R6 General
Residential District and place them within the D3 Downtown Core Development District.
SECTION 3: Pursuant to the terms and conditions of this ordinance, the
City Council hereby grants the Special Use Permit applied for in case no. 18PLND-
0053, to allow construction and operation of the Planned Development described
herein.
SECTION 4: The City Council hereby grants the following Site
Development Allowances:
(A) Floor Area Ratio (FAR): A Site Development Allowance is hereby granted for a
4.8 floor to area ratio, whereas subsection 6-11-4-6 of the Zoning Ordinance
allows for a maximum of a 4.5 floor to area ratio in the D3 District.
(B) Building Height: A Site Development Allowance is hereby granted for an
approximately one hundred ten (110) foot eight (8) inch maximum building
height, excluding the height of eligible parking levels per subsection 6-11-4-8,
whereas subsection 6-11-4-8 of the Zoning Ordinance requires a maximum
allows building height of eighty-five (85) feet in the D3 District.
(C) Parking Spaces: A Site Development Allowance is hereby granted permitting
seventy six (76) parking spaces with two (2) compact stalls, whereas table 16-B
of subsection 6-16-3-5 of the Zoning Ordinance requires a minimum of two
hundred ten (203), in addition to a purchase-sale agreement to replace the
seventy-four (74) library parking spaces onsite and where compact stalls are not
allowed on the Subject Property.
(D) Front Yard Setback: A Site Development Allowance is hereby granted
permitting a front yard setback of twenty-five (25) feet from the Subject Property
line, whereas subsection 6-11-4-7 of the Zoning Ordinance requires a minimum
of a thirty one and four tenths (31.4) foot front yard setback from the Subject
Property line for this building in the D3 District.
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(E) North Side Yard Setback: A Site Development Allowance is hereby granted
permitting a north side yard setback of five (5) feet from the Subject Property line,
whereas subsection 6-11-4-7 of the Zoning Ordinance requires a minimum of a
fifteen (15) foot north side yard setback from the Subject Property line for this
building in the D3 District.
(F) South Side Yard Setback: A Site Development Allowance is hereby granted
permitting a south side yard setback of five (5) feet from the Subject Property
line, whereas subsection 6-11-4-7 of the Zoning Ordinance requires a minimum
of a fifteen (15) foot south side yard setback from the Subject Property line for
this building in the D3 District.
(G) Canopy Yard Obstruction: A Site Development Allowance is hereby granted
permitting a canopy yard obstruction of nine and seven tenths (9.7) feet into the
required front yard on the Subject Property, whereas subsection 6-4-1-9 of the
Zoning Ordinance permits a maximum obstruction of three and one tenths (3.1)
feet on the Subject Property.
SECTION 5: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council imposes the following conditions on the Special Use Permit granted
hereby, which may be amended by future ordinance(s), and violation of any of which
shall constitute grounds for penalties or revocation of said Special Use Permit pursuant
to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
(A) Compliance with Applicable Requirements: The Applicant shall develop and
operate the Planned Development authorized by the terms of this ordinance in
substantial compliance with: the terms of this ordinance; the Site and Landscape
Plans in Exhibits D and E, attached hereto and incorporated herein by reference;
all applicable legislation; the Applicant’s testimony and representations to the
Design and Project Review Committee, the Plan Commission, the P&D
Committee, and the City Council; and the approved documents on file in this case.
(B) Construction Management Plan: The Applicant shall sign and agree to a
Construction Management Plan (CMP) with the City of Evanston prior to
issuance of the Building Permit. The CMP shall include but is not limited to the
following: construction phasing/staging plans; construction hours; site access
including traffic and pedestrian safety plans; contractor parking; damage control
and vibration monitoring; construction exhibits; project communication and
signage.
(C) Alley Vacation: The Applicant shall seek approval of an alley vacation from the
City Council and shall record a Plat of Vacation for the requested alley vacation
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with the Cook County Recorder of Deeds prior to the issuance of the Building
Permit.
(D) Public Art Contribution: The Applicant shall pay a one-time contribution of fifty
thousand dollars ($50,000.00) to the City’s Public Art Fund for installation of a
piece of public art to benefit the immediate neighborhood. The contribution will
be made prior to issuance of the FCO.
(E) Traffic Study: Within one year of the issuance of the final Certificate of
Occupancy for the building, the applicant must submit a traffic study analyzing
the turning movements and parking utilization within the garage accessed off of
the alley immediately west of the site including analysis of any traffic incidents
adjacent to the site. Based on the analysis of the traffic study, the City reserves
the right to require additional traffic calming measures or operational restrictions.
(F) Office Building Deliveries: Deliveries for the office building must be performed
from the alley and are prohibited during the hours of 7:00 AM to 9:00 AM and
4:00 PM to 6:00 PM Monday through Friday.
(G) Electric Vehicle Charging Stations: The Applicant shall include a minimum of
two (2) publicly accessible Electric Vehicle charging stations and shall add
conduit devoted to future electrical vehicle charging stations throughout the
parking levels.
(H) Bird-Friendly Measures: The Applicant shall incorporate into the development
bird friendly measures, including but not limited to: (1) non-reflective glass
windows, doors and balconies; (2) the minimization of any external lighting from
12:00 am until after dawn during Spring and Fall migration; and (3) the avoidance
of guy wires and roof lighting that pose a bird hazard.
(I) Parking Signage and Detection Systems: The Applicant shall provide for the
installation of parking signage and detection systems indicating real-time
availability of off-site parking in the Church Street and Library Parking garages
from signage located at the office building parking garage.
(J) Pay Stations: The Applicant shall provide for the purchase and installation of
two (2) pay stations as replacement for parking meters on Chicago Avenue.
(K) Parking Lease Agreement: The Applicant must agree and sign a long-term
parking lease agreement with the City of Evanston to lease two hundred three
(203) parking spaces within City parking garages prior to the opening of this
building between the Applicant and the City. The long-term lease agreement
shall be set for a minimum period of five (5) years.
Following the four (4) year anniversary of the parking lease agreement date, the
City will coordinate with the Applicant on the required number of parking spaces
and conduct a needs assessment based on the parking utilization with in the past
four (4) years.
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(L) Landscaping: The Applicant must install and maintain the landscaping
improvements and street trees within the parkway on the west side of Chicago
Avenue between Church Street and Clark Street as depicted in Exhibit E.
(M) Signed Crosswalk: The Applicant shall install a signed crosswalk in the alley
west of the proposed building.
(N) Alley Pavement: The Applicant shall replace and/or upgrade the pavement in
north-south alley between Church Street and Clark Street as deemed necessary
by the Director of the Public Works Agency.
(O) Employees: The Applicant will have, as a primary goal, the employment of ten
(10) Evanston residents, with a required minimum amount of five (5) Evanston
resident employees during construction. Said residents, without regard to sex,
race or ethnicity, can be sub-contractors or vendors to the development. The
Applicant will hire as many competent minority and/or women Evanston
subcontractors, workers, and residents as possible for the construction project.
(P) Sale Restriction: The Applicant agrees to record a deed restriction with the
Cook County Recorder of Deeds preventing the sale of the property to an
organization that is exempt from the payment of property taxes. The deed
restriction shall be recorded prior to issuance of building permit and shall be valid
for a period of ninety-nine (99) years.
(Q) Change in Use: Any change in use must be approved as an amendment to the
Planned Development.
(R) Recordation: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the
Applicant shall, at its cost, record a certified copy of this ordinance, including all
exhibits attached hereto, with the Cook County Recorder of Deeds, and provide
proof of such recordation to the City, before the City may issue any permits
pursuant to the Planned Development authorized by the terms of this ordinance.
SECTION 6: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s tenants, agents,
assigns, and successors in interest.”
SECTION 7: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 8: Except as otherwise provided for in this ordinance, all
applicable regulations of the Zoning Ordinance and the entire City Code shall apply to
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the Subject Property and remain in full force and effect with respect to the use and
development of the same. To the extent that the terms and provisions of any of said
documents conflict with the terms herein, this ordinance shall govern and control.
SECTION 9: All ordinances or parts of ordinances that are in conflict with
the terms of this ordinance are hereby repealed.
SECTION 10: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 11: The findings and recitals herein are hereby declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2019
Adopted:___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
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EXHIBIT A
Legal Description
1714 CHICAGO AVENUE:
LOT 13 IN BLOCK 15 IN THE VILLAGE, NOW CITY OF EVANSTON IN THE
NORTHEAST QUARTER OF FRACTIONAL SECTION 18, TOWNSHIP 41 NORTH,
RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY,
ILLINOIS, EXCEPTING THEREFROM THAT PART OF SAID LOT 13 TAKEN FOR A
PUBLIC ALLEY PER DOCUMENT 92870624 AND ALSO EXCEPTING ALL THAT PART
OF SAID LOT 13 LYING WEST OF SAID PUBLIC ALLEY.
1720 CHICAGO AVENUE:
THE SOUTH 11 FEET OF LOT 15 AND ALL OF LOT 14 IN BLOCK 15 IN THE VILLAGE,
NOW CITY OF EVANSTON IN THE NORTHEAST QUARTER OF FRACTIONAL
SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL
MERIDIAN, IN COOK COUNTY, ILLINOIS, EXCEPTING THEREFROM THAT PART OF
SAID LOT 14 TAKEN FOR A PUBLIC ALLEY PER DOCUMENT 92870624.
PINs: 11-18-208-014-0000
11-18-208-015-0000
COMMONLY KNOWN AS: 1714-1720 Chicago Avenue, Evanston, IL
(approx. 26,071 sq. ft.)
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EXHIBIT B
Addresses and PINs of Properties Removed from the R3 Residential District and
Placed Within the D3 Downtown Core Development District
Commonly Known As: 1714-1720 Chicago Avenue, Evanston, IL
PINs: 11-18-208-014-0000
11-18-208-015-0000
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EXHIBIT C
Map of Properties Removed from the R6 Residential District and Placed Within
the D3 Downtown Core Development District
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Properties Removed from the R6 District and Placed Within the D3 District
drawGraphics_poly
User drawn polygons
Zoning Boundaries & Labels
Tax Parcels
January 24, 2019
0 0.015 0.030.0075 mi
0 0.025 0.050.0125 km
1:1,000
This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.Copyright 2018 City of Evanston35 of 144
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EXHIBIT D
Development Plans
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1714 - 1720 CHICAGO AVENUE P A U L J A N I C K I
A R C H I T E C T S
LOOKING NORTH
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1714 - 1720 CHICAGO AVENUE P A U L J A N I C K I
A R C H I T E C T S
LOOKING SOUTH
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A R C H I T E C T S
EAST ELEVATION 10’ 10’32’-6”110’-8”151’-6”12’-6”13’-10” 13’-10” 13’-10” 13’-10” 13’-10” 13’-10” 13’-10” 13’-10”8’4”CAST STONE OR SIMILAR
MODULAR BRICK
(NOT JUMBO)
ALUM./STEEL WINDOWS,
POWDERCOAT FINISH
CURTAIN WALL: ALUM./STEEL
WINDOWS & SPANDRELS,
POWDERCOAT FINISH
ALL PRECAST CONCRETE,
ALUM./STEEL WINDOWS,
POWDERCOAT FINISH
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A R C H I T E C T S
SOUTH ELEVATION 10’ 10’32’-6”110’-8”151’-6”12’-6”13’-10” 13’-10” 13’-10” 13’-10” 13’-10” 13’-10” 13’-10” 13’-10”8’4”CAST STONE OR SIMILAR
MODULAR BRICK
(NOT JUMBO)
ALUM./STEEL WINDOWS,
POWDERCOAT FINISH
CURTAIN WALL: ALUM./STEEL
WINDOWS & SPANDRELS,
POWDERCOAT FINISH
ALL PRECAST CONCRETE,
ALUM./STEEL WINDOWS,
POWDERCOAT FINISH
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A R C H I T E C T S
WEST ELEVATION 10’ 10’32’-6”110’-8”151’-6”12’-6”13’-10” 13’-10” 13’-10” 13’-10” 13’-10” 13’-10” 13’-10” 13’-10”8’4”CAST STONE OR SIMILAR
MODULAR BRICK
(NOT JUMBO)
ALUM./STEEL WINDOWS,
POWDERCOAT FINISH
CURTAIN WALL: ALUM./STEEL
WINDOWS & SPANDRELS,
POWDERCOAT FINISH
ALL PRECAST CONCRETE,
ALUM./STEEL WINDOWS,
POWDERCOAT FINISH
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A R C H I T E C T S
NORTH ELEVATION 10’ 10’32’-6”110’-8”151’-6”12’-6”13’-10” 13’-10” 13’-10” 13’-10” 13’-10” 13’-10” 13’-10” 13’-10”8’4”CAST STONE OR SIMILAR
MODULAR BRICK
(NOT JUMBO)
ALUM./STEEL WINDOWS,
POWDERCOAT FINISH
CURTAIN WALL: ALUM./STEEL
WINDOWS & SPANDRELS,
POWDERCOAT FINISH
ALL PRECAST CONCRETE,
ALUM./STEEL WINDOWS,
POWDERCOAT FINISH
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1714 - 1720 CHICAGO AVENUE P A U L J A N I C K I
A R C H I T E C T S
ALLEY LOOKING NORTH
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A R C H I T E C T S
ALLEY LOOKING NORTH
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A R C H I T E C T S
ALLEY LOOKING SOUTH
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A R C H I T E C T S
ALLEY LOOKING SOUTH
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A R C H I T E C T S
ENTRY DETAIL
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A R C H I T E C T S
CORNER DETAIL
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A R C H I T E C T S
TERRACE DETAIL
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A R C H I T E C T S
TOWER & CURTAIN WALL DETAIL
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SITE LOCATION MAP (N.T.S.)
INDEX OF SHEETS
EVANSTON OFFICE BUILDING
1714-1720 CHICAGO AVE
EVANSTON, IL 60201
J.U.L.I.E.
STATEMENT OF COMPLIANCE
SURVEY PROVIDED BY:
145 COMMERCE DRIVE, SUITE AGRAYSLAKE, ILLINOIS 60030
phone (847) 223-4804
fax (847) 223-4864
email INFO@EEA-LTD.COM
ASSOCIATES, LTD.
ENGINEERING
ERIKSSON
Professional Design FirmLicense No. 184-003220Expires: 04/30/2019
LEGEND
51 of 144
145 COMMERCE DRIVE, SUITE AGRAYSLAKE, ILLINOIS 60030
phone (847) 223-4804
fax (847) 223-4864
email INFO@EEA-LTD.COM
ASSOCIATES, LTD.
ENGINEERING
ERIKSSON
Professional Design FirmLicense No. 184-003220Expires: 04/30/2019
Class IA
IEPA GENERAL NOTES
MWRDGC GENERAL NOTES
INTENDED SEQUENCE OFMAJOR SEDIMENT AND
EROSION CONTROL
MEASURES
SOIL EROSION &
SEDIMENTATION CONTROL
NOTESUTILITY NOTES
STRUCTURE NOTES
GRADING NOTES
GEOMETRY NOTES
DEMOLITION NOTES
’
MWRDGC SESC NOTES
52 of 144
145 COMMERCE DRIVE, SUITE AGRAYSLAKE, ILLINOIS 60030
phone (847) 223-4804
fax (847) 223-4864
email INFO@EEA-LTD.COM
ASSOCIATES, LTD.
ENGINEERING
ERIKSSON
Professional Design FirmLicense No. 184-003220Expires: 04/30/2019
GENERAL NOTES
PRELIMINARY STORMWATER ANALYSIS
LEGEND
53 of 144
145 COMMERCE DRIVE, SUITE AGRAYSLAKE, ILLINOIS 60030
phone (847) 223-4804
fax (847) 223-4864
email INFO@EEA-LTD.COM
ASSOCIATES, LTD.
ENGINEERING
ERIKSSON
Professional Design FirmLicense No. 184-003220Expires: 04/30/2019
GENERAL NOTES
PRELIMINARY STORMWATER ANALYSIS
LEGEND
54 of 144
1714 - 1720 CHICAGO AVENUE P A U L J A N I C K I
A R C H I T E C T S
SITE PLAN - BLOCK SCALE: 1” = 64’-0”14'-111316"24'-814"25'-2716"32'-11716"30'-178"1724 173217281702
C H I C A G O A V E N U EC H U R C H S T R E E TC L A R K S T R E E T25'-0"27'-7716"AVERAGE EXISTING FRONT PORCH SETBACK: 25'-11 3/4"
PROPOSED BUILDING FRONT PORCH SETBACK: 25'-0"26'-0"21'-734"CANOPY: 15'-6"28'-358"5'-0"5'-0"
5'-0"
LIBRARY
64'-818"33'-9 716"
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A R C H I T E C T S
SITE PLAN - CHICAGO AVENUE SETBACKS
1724 173217281702
C H I C A G O A V E N U E25'-0"AVERAGE EXISTING FRONT PORCH SETBACK: 25'-11 3/4"
PROPOSED BUILDING FRONT PORCH SETBACK: 25'-0"CANOPY: 15'-4"28'-358"PORCH: 24'-814"PORCH: 32'-11716"PORCH: 27'-7716"BUILDING: 29'-91316"BUILDING: 40'-9716"BUILDING: 38'-2116"PORCH: 30'-178"BUILDING: 27'-31116"14'-111316"BUILDING: 30'-6"BUILDING: 35'-134"14'-111316"24'-814"30'-1 7/8""32'-11 716"25'-0"27'-7 716"
BUILDING SETBACKS:
PORCH SETBACKS:
35'- 1 1/4"30'- 6"29'- 9 13/16'"30'- 6"40'- 9 7/16"" 27'- 3 11/16"" 38'- 2 1/16"
64'-818"33'-9 716"
SCALE: 1” = 32’-0”
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A R C H I T E C T S
SITE PLAN - PROPOSED VACATION OF ALLEY SCALE: 1” = 16’-0”
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A R C H I T E C T S
GROUND LEVEL PLAN - PARKING LEVEL 1
TOTAL FOOTPRINT:
20,759 SF
TOTAL PARKING
THIS LEVEL: 20
ACCESSIBLE: 2
NORTH
SCALE: 1” = 16’-0”
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A R C H I T E C T S
PARKING LEVEL 2
TOTAL FOOTPRINT:
20,759 SF
TOTAL PARKING
THIS LEVEL: 24
ACCESSIBLE: 1
NORTH
SCALE: 1” = 16’-0”
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A R C H I T E C T S
PARKING LEVEL 3
TOTAL FOOTPRINT:
20,759 SF
TOTAL PARKING
THIS LEVEL: 32
ACCESSIBLE: 1
TOTAL PARKING:
76 SPACES
NORTH
SCALE: 1” = 16’-0”
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A R C H I T E C T S
OFFICE LEVEL 1
NORTH
TOTAL FOOTPRINT:
18,293 SF
GROSS LEASABLE:
15,582 SF
SCALE: 1” = 16’-0”
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A R C H I T E C T S
OFFICE LEVELS 2-6
NORTH
SCALE: 1” = 16’-0”
TOTAL FOOTPRINT:
18,293 SF
GROSS LEASABLE:
16,513 SF
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A R C H I T E C T S
OFFICE LEVELS 7-8
TOTAL FOOTPRINT:
17,665 SF
GROSS LEASABLE:
15,885 SF
NORTH
SCALE: 1” = 16’-0”
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4-O-19
~14~
EXHIBIT E
Landscape Plans
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321
5’
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5’
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Page 1 of 6
Plan Commission Minutes 1/9/19
MEETING MINUTES
PLAN COMMISSION
Wednesday, January 9, 2019
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers
Members Present: Colby Lewis (Chair), Jennifer Draper, Carol Goddard, Peter Isaac,
Andrew Pigozzi
Members Absent: Terri Dubin, George Halik
Staff Present: Meagan Jones, Neighborhood and Land Use Planner
Scott Mangum, Planning and Zoning Administrator
Presiding Member: Colby Lewis, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
Chairman Lewis called the meeting to order at 7:02 P.M.
2. APPROVAL OF MEETING MINUTES: December 12, 2018
Commissioner Isaac made a motion to approve the minutes, seconded by
Commissioner Goddard. The Commission voted unanimously, 5-0, to approve the
minutes of December 12, 2018.
3. OLD BUSINESS (Continued from December 12, 2018)
A. Planned Development
1714-1720 Chicago Avenue 18PLND-0053
Paul Janicki, architect, proposes to construct a 13-story office building with
112 on-site parking spaces. The applicant requests a Map Amendment to
rezone the property from the R6 General Residential to the D3 Downtown
Core Development District. The applicant seeks site development
allowances for: 1) An FAR of 5.0, where the maximum permitted FAR in the
D3 district is 4.5; 2) A building height of 127 feet to roof (excluding eligible
parking levels), where the maximum permitted height of a building in D3 is
85 feet to roof; 3) 112 parking spaces with 22 compact stalls where the
minimum required number of parking spaces is 213, in addition to a
purchase-sale agreement to replace the 74 library parking spaces onsite,
and where compact stalls are not allowed; 4) A front yard setback of 25-
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Page 2 of 6
Plan Commission Minutes 1/9/19
feet, where 31.4 feet is required; 5) A north side yard setback of 5-feet
proposed, where 15-feet is required; 6) A south side yard setback of 5-feet
proposed, where 15-feet is required.; and 7) A canopy yard obstruction of
9.7 feet into the required front yard, where a maximum obstruction of 3.1
feet (10%) is allowed. In addition, the applicant may seek and the Plan
Commission may consider additional Site Development Allowances as may
be necessary or desirable for the proposed development.
Chair Lewis stated that the applicant will not be making a presentation and opened up
the public hearing to testimony from the public. A total of 16 people spoke, including the
following:
● Marcia Kuhr, who requested the continuance, stated that a petition was circulated
and signed by neighbors in opposition to the project. Several concerns were
mentioned, including the increased traffic in the alley, loss of parking despite
applicant claims that the current lot is not fully used, the increase in people not
being addressed with regards to garage space, and the bulk of the building itself
negatively impacting nearby properties and adjacent landmarks.
● Kevin Russell stated that, from his residence, he can see that Clark Street is a
major truck route and is concerned about the amount of traffic on the street,
especially during rush hours. He also had concerns about a pedestrian count not
being done due to a large amount of foot traffic in the area to and from
Northwestern University. He then inquired about how much property tax the
building is projected to create.
● Melanie Cody, President of the Women’s Club of Evanston, spoke in opposition
to the project voicing concerns about the likely damage to the historic clubhouse
and loss of revenue from fewer events being held in that space.
● Joan Safford read a letter from Lenore Weisman, a disabled resident who voiced
concerns regarding the location, safety and amount of the proposed accessible
parking spaces. Ms. Safford then stated she herself had concerns about the
proposed Map Amendment being spot zoning that would not match the character
of the block and stated that the petition mentioned earlier is specifically in
opposition to the rezoning. She then questioned whether or not the market study
included was still valid and sufficient.
● Margie Rogasner stated that there was no publicity regarding the proposed
building and no mention of any interim parking plans during the construction of
the building. She also inquired as to whether or not schools had been notified
about the proposed development and stated that library will likely lose circulation
which it uses to secure funding.
● Glen Madeja, of Center for Women’s History and Leadership and Frances Willard
House, expressed concerns over security, adding a fence to prevent people
cutting through the property from the parking lot, protection from water run-off
that the building will increase, and the proposed building putting the Frances
Willard house in shadows for most of the year. He also requested a written
agreement for tree replacement for those trees that are unable to be preserved
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Page 3 of 6
Plan Commission Minutes 1/9/19
since the tree protection plan is not yet completed.
● Virginia Beatty voiced concerns regarding the number of parking spaces and how
the building may affect entry into the library garage and McManus buildings. She
added that the 2-way alley is only 20 feet wide and that the size and bulk of the
building is 4 times higher than adjacent buildings on the block, reiterating the
importance of the landmark buildings on either side of the development. She
finished by stating that the developer did a good job of gathering information,
however, this is not the best location for the proposed development.
● Sara Schastok inquired about inconsistencies with the proposed job creation
numbers.
● Janet Steidl stated that the traffic volume projection does not include pedestrian
and bicycle traffic and that with the projected number of employees traveling to
the building there will be various modes of transportation, increasing alley use.
Projection should include pedestrian and bicycle usage.
● Austin Sherer stated that there are dangerous blind turns proposed in the alley
and difficult turns into the alley from fast moving Church St. traffic. He also
expressed that the building is disproportionate to the adjacent buildings and
would tower over them and lead to faster deterioration of the landmark buildings.
He added that the diagrams are well done but do not appear to have an accurate
scale.
● Libby Hill, with Bird Friendly Evanston, explained that Evanston is part of a major
flyway for birds and she commends the developer for taking bird friendliness into
consideration in the building design. She expressed concern over the lobby,
suggesting that the clear glass be changed. The project is a 17.8 on a scale
where 15 points is optimal for the LEED 55 Pilot Credit.
● Vickie Burke, speaking on behalf of Sarah Ward and the Women’s History Center
stated that the Frances Willard House is ranked #2 on the list of places Illinoisans
should visit and they have stated their opposition to the building on this lot. She
added that no one has reached out to various groups about their concerns over
the proposed development. Ms. Burke then asked for clarification on whether o r
not there will be a scale model created and if it could be on display in the library
for residents to view. She inquired about the educational internship proposed and
stated that she liked the idea behind that public benefit. Ms. Burke then asked for
clarification on the proposed public/501c3 bike room, stating that this it is not
really needed and not a true public benefit.
● Ben Shapiro, with the Evanston Library Board, stated that there is an average of
1700 daily visitors to the library and that the proposed parking is insufficient,
would not be available when needed and hinder the library’s ability to serve the
public. He also expressed concern about the dog-legged alley, vehicles using the
garage entry area as a cut-through to get to the building and inquired about a
snow removal plan.
● Bruce Garenbach stated the Commission should deny the project; there are
multiple items that the proposed building has changed from what the City initially
approved including going above 11 stories, not providing 75 parking spaces, and
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Page 4 of 6
Plan Commission Minutes 1/9/19
needing an alley vacation. He added that the loading zones being directly across
the alley from each other could cause the alley to be blocked. Mr. Garenbach
then stated that the DAPR recommendation of denial should hold weight and that
the proposed rezoning is an instance of spot zoning.
● Kim Stanton clarified that the agreement that the Women’s Club has been sai d to
have signed has not been, was just received that day, and was not acceptable.
● Alderman Fiske made a statement to correct the record regarding comments
from Sarah Ward. She read a correspondence which asked that future
communication go to Glen Madeja and Vickie Burke who are aware of the
process and meetings have occurred with representatives from the entities each
represents.
Mr. Janicki made closing statements. He explained that the Fire Department did come
out to the site and adjustments to the building setback were made. The alley is also
standard width, currently has no crosswalks for pedestrians and that the vehicles used
in diagrams for the proposed building are the size of Suburbans. He added that there
will be 112 parking spaces available after 5:00pm and on weekends which leads to a
net increase of spaces for the public when the demand is highest. After calculations, it is
projected that roughly 40% of office workers will stay late and the garage will have a full
time security guard. He then stated that there were 4 days of parking counts that were
observed and yielded similar results. He added that the development team elected not
to add the 74 spaces back but that there are 38 more cars projected with the new
building.
Mr. Janicki then stated that the projected property tax revenue will exceed $1million. He
added that the concern for the historic structures is not needed due to the proposed
setback and proposed seismic monitoring. He used the recently constructed Hyatt
building as an example of protecting an adjacent historic structure. He then stated that
the market feasibility study is based on City of Evanston’s request for proposals. Mr.
Janicki added that the centerline of existing trees are on Frances Willard House
property and that the goal is to preserve as many trees as possible, replace trees and
add new trees in the parkway, and explained that the diagrams provided and building
itself are to scale.
Chair Lewis opened up the hearing to questions from the Commission. These included:
● Commissioner Pigozzi inquired how people will access the east terrace and that
the proposed dumpster appears to be large. Mr. Janicki stated that there are
elevators that will go up to the north and south terrace levels, but the east would
not be accessed, and that the dumpster area includes loading. Chair Lewis
confirmed that the terraces will only be accessible to building tenants.
● Commissioner Draper inquired about the existing trees and what is proposed to
be replaced in the parkway. Mr. Janicki explained that the existing trees are small
and the development is proposing to put 10 inch caliper trees in their place.
● Commissioner Draper asked how parking will be handled during construction. Mr.
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Page 5 of 6
Plan Commission Minutes 1/9/19
Stec stated that there will be a plan laid out for the Construction Management
Plan which will have to be approved by staff.
● Mr. Stec stated that the proposed internship will be structured by Shelly Gates at
Evanston Township High School. He then stated that with regards to the
public/private bike parking proposed came about from a conversation with the
Evanston Bike Club President who made the suggestion. He added that with
regards to the adjacent buildings, the development does not want to interrupt the
history of those buildings and that business interruption insurance will be in place
to protect them and that information was in the letter referenced by Ms. Stanton.
● Chair Lewis asked about the discrepancy in the full time employee numbers. Mr.
Stec stated that the real estate broker expects a higher number of employees
and the 500 employee standard is fluid.
● Commissioner Isaac mentioned the brief talk regarding the contract to sell the
property and pointed out the change in what has been proposed. He asked if that
should be taken into consideration and added that if the lot were not owned by
Evanston, that they may not be having the same conversation. Mr. Mario Treto,
Deputy City Attorney, stated that those considerations are under the jurisdiction
of the City Council and that Plan Commission should just look at the standards
stated within the Zoning Code.
Chair Lewis closed the public hearing and the Commission began its deliberations.
Commissioner Pigozzi stated that he has tried to understand the form and is not
convinced that there is a precedent for this building. He added that the developer is
asking a lot with regards to building height and setback allowances and that there is no
rhythm to the building and the façade does not fit with the surrounding buildings. He is
not convinced that the design works and is sufficient to justify the ask. Therefore, he
cannot support the project.
Commissioner Goddard stated that she knows that the City wants a building at this site
but that the requested development allowances are not offset by the public benefits.
Commissioner Draper stated that the developer made a good case for the fire truck
passage and parking but that she has concerns regarding the building design and size
not fitting in with the adjacent buildings. She added that the building setbacks are too
small, the trees are not likely to be saved and she is struggling to see how the project
would work.
Commissioner Isaac stated that initially, the main concern was the parking. In the past,
the Commission has looked unfavorably at a reduction in parking but overall, that will
not be as big an issue due to the building being an office use. He added that he has a
concern with the loss of the open air lot having an effect on the library and adjacent
buildings. This is a tough case with pros and cons on either side and he is conflicted.
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Page 6 of 6
Plan Commission Minutes 1/9/19
Chair Lewis stated that his initial thought is concern for the rezoning. R6 is appropriate
even though it is adjacent to the D3 district and feels the rezoning would be spot zoning
considering the transition at that location. He added that office space is needed but is
not sure that the proposed site is the best location for it.
The Commission then reviewed the standards for Special Use, Map Amendments and
Planned Developments in the proposed D3 District and found that not all of the
standards had been met.
Commissioner Isaac added that a major issue is whether or not the downtown should be
extended to this street and the biggest issue is rezoning of the lot from R6 to D3.
Commissioner Goddard responded that the rezoning is one of the issues but not the
guiding issue.
Commissioner Pigozzi made a motion to recommend denial of proposed
development. Commissioner Goddard seconded the motion. A roll call vote
was taken and the motion passed, 4-1.
Ayes: Draper, Goddard, Isaac, Pigozzi
Nays: Lewis
4. OTHER BUSINESS
There was no other business.
5. PUBLIC COMMENT
There was no public comment.
6. ADJOURNMENT
Commissioner Isaac made a motion to adjourn the meeting. Commissioner
Goddard seconded the motion.
A voice vote was taken and the motion was approved by voice vote 5-0.
The meeting was adjourned at 8:57 pm.
Respectfully Submitted,
Meagan Jones
Neighborhood and Land Use Planner
Community Development Department
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Page 1 of 5
Plan Commission Minutes 12/12/18
MEETING MINUTES
PLAN COMMISSION
Wednesday, December 12, 2018
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers
Members Present: Colby Lewis (Chair), Jennifer Draper, Carol Goddard, Peter Isaac,
Andrew Pigozzi
Members Absent: Terri Dubin, George Halik
Staff Present: Meagan Jones, Neighborhood and Land Use Planner
Scott Mangum, Planning and Zoning Administrator
Presiding Member: Colby Lewis, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
Chairman Lewis called the meeting to order at 7:02 P.M.
2. APPROVAL OF MEETING MINUTES: December 12, 2018
Commissioner Isaac made a motion to approve the minutes, seconded by
Commissioner Goddard. The Commission voted unanimously, 5-0, to approve the
minutes of December 12, 2018.
3. OLD BUSINESS (Continued from December 12, 2018)
A. Planned Development
1714-1720 Chicago Avenue 18PLND-0053
Paul Janicki, architect, proposes to construct a 13-story office building with
112 on-site parking spaces. The applicant requests a Map Amendment to
rezone the property from the R6 General Residential to the D3 Downtown
Core Development District. The applicant seeks site development
allowances for: 1) An FAR of 5.0, where the maximum permitted FAR in the
D3 district is 4.5; 2) A building height of 127 feet to roof (excluding eligible
parking levels), where the maximum permitted height of a building in D3 is
85 feet to roof; 3) 112 parking spaces with 22 compact stalls where the
minimum required number of parking spaces is 213, in addition to a
purchase-sale agreement to replace the 74 library parking spaces onsite,
and where compact stalls are not allowed; 4) A front yard setback of 25-
109 of 144
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Page 2 of 5
Plan Commission Minutes 12/12/18
feet, where 31.4 feet is required; 5) A north side yard setback of 5-feet
proposed, where 15-feet is required; 6) A south side yard setback of 5-feet
proposed, where 15-feet is required.; and 7) A canopy yard obstruction of
9.7 feet into the required front yard, where a maximum obstruction of 3.1
feet (10%) is allowed. In addition, the applicant may seek and the Plan
Commission may consider additional Site Development Allowances as may
be necessary or desirable for the proposed development.
Chair Lewis stated that the applicant will not be making a presentation and opened up
the public hearing to testimony from the public. A total of people spoke, including the
following:
Marcia Kuhr, who requested the continuance, stated that a petition was circulated
and signed by neighbors in opposition to the project. Several concerns were
mentioned, including the increased traffic in the alley, loss of parking despite
applicant claims that the current lot is not fully used, the increase in people not
being address with regards to garage space and the bulk of the building itself
negatively impacting nearby properties and adjacent landmarks.
Kevin Russell stated that from his residence, he can see that Clark Street is a
major truck route and is concerned about the amount of traffic on the street,
especially during rush hours. He also had concerns about a pedestrian count not
being done due to a large amount of foot traffic in the area to and from
Northwestern University. He then inquired about how much property tax the
building is projected to create.
Melanie Cody, President of the Women’s Club of Evanston, spoke in opposition
to the project voicing concerns about the likely damage to the historic clubhouse
and loss of revenue from fewer events being held in that space.
Joan Safford read a letter from Lenore Weisman, a disabled resident who voiced
concerns regarding the location, safety and amount of the proposed accessible
parking spaces. Ms. Safford the stated she herself had concerns about the
proposed Map Amendment being spot zoning that would not match the character
of the block and stated that the petition mentioned earlier is specifically. in
opposition to the rezoning. She then questioned whether or not the market study
included was still valid and sufficient.
Margie Rogasner stated that there was no publicity regarding the proposed
building and no mention of any interim parking plans during the construction of
the building. She also inquired
Mr. Paul Janicki provided additional information on the proposed development,
explaining that the proposal is a response to a Request for Proposals issued by the City.
He then described building characteristics, materials and the alley functionality,
including the proposed alley vacation to accommodate loading and truck traffic. He
explained that the required library parking spaces would be available in the evenings
and on weekends when the office spaces are not in use. Mr. Greg Stec then added that
110 of 144
APPROVED
Page 3 of 5
Plan Commission Minutes 12/12/18
the public benefits had been revised to include landscaping treatments on the west side
of Chicago Avenue and on terraces, replacement of alley, new sidewalk along Chicago
Ave adjacent to the property, new crosswalk and signage in the alley, outreach to
grammar schools after completion of the project, and to provide signage directing
drivers to available parking spaces within the building’s garage and nearby City
garages.
Chair Lewis opened up the hearing to questions from the Commission. These included:
● Commissioner Dubin inquired whether or not the traffic study takes short library
visits into account when reviewing alley traffic. Additionally, what is the demand
for office space in the City? Mr. Steve Corcharan responded that the study took
traffic counts of the area and where vehicles enter and exit existing lots/garages.
Class A office space is in demand in Evanston and there are various
headquarters looking to relocate into the area.
● Commissioner Halik inquired about the planned absorption rate for the building
and what the typical ratio of parking spaces to office space is. Mr. Stec stated
that the plan is to have 50% of the building leased before breaking ground and
75% leased by the time the building is constructed. Typically parking is provided
at rate of 1,000 square feet of leasable office space per parking space.
● Commissioner Goddard asked of the 74 required parking spaces for library use,
how many will be available during the day? Mr. Janicki referenced the traffic
study and stated that the existing lot typically has 21 used parking spaces during
the day. Intend to use the proposed building garage as overflow parking for what
is provided in the library garage during the day.
● Commissioner Goddard then inquired about the average setback on the block.
Mr. Janicki responded that there is an approximate 34 foot setback on the block
and 25 feet proposed for the building.
● Commissioner Pigozzi asked for the applicant to explain the idea behind the
building design. Mr. Janicki stated that he looked at the massing of adjacent and
nearby buildings in the downtown area.
● Commissioner Halik asked what the height in feet compared with the Whole
Foods building is and what will the parking level “windows” be made of. Mr.
Janicki stated that he is uncertain of Whole Foods building height in feet but in
stories it is 25 stories versus 13 stories of the proposed development. The
windows of the proposed building will be a punched opening of translucent
etched glass and provide an obscured view.
● Commissioner Draper inquired about how the side setbacks of the proposed
building compare to the side setbacks of adjacent landmark buildings. Mr.
Janicki stated that setback from the northern building to the proposed building is
approximately 25 feet.
● Commissioner Draper then asked if existing trees along Chicago Avenue are
proposed to be kept. Mr. Janicki confirmed that they will be and additional trees
are proposed within the parkway.
● Commissioner Isaac asked for the applicant to explain project changes since
111 of 144
APPROVED
Page 4 of 5
Plan Commission Minutes 12/12/18
Council approval the sale of the property and if those changes lead to change in
the property sale price. Mr. Janicki stated that changes include additional floors
to provide additional revenue and provide more parking. Mr. Stec stated that the
cost to build the development has increased since the start of the approval
process.
● Commissioner Isaac then brought up concern of office use after 5:00pm and how
many parking spaces will actually be available for the library visitors and the
public if this occurs. Additionally, what vehicles would be able to use the compact
parking spaces. 8 feet by 18 feet are the size of those spaces and are actually
considered standard size in Chicago.
● Is there a commitment from a tenant? Mr. Stec responded that there were
tenants initially, however, the entitlement process took longer than anticipated
and those tenants were lost. Will have at least 25% of the building leased and
intend to have 50% of building leased by the time construction.
Chair Lewis stated that a request for a continuance had been received and that if
granted the hearing would be continued to the next scheduled Plan Commission
meeting on January 9, 2019. Chair Lewis then opened up the public hearing to
questions and comments from the Public. Questions included:
● Mr. Ben Shapiro asked what was the frequency and time of day for the traffic
study. Special events could change demand and some delivery trucks may not fit
through the alley as proposed. Mr. Corcharan stated that the study was done on
March 14, 2018 from 8:00am to 6:00pm, looking at the existing lot and the
Chicago Avenue parking garage. Deliveries were also considered with truck
turning diagrams done for the library, the proposed building and firetrucks. Snow
removal was mentioned with a suggestion that coordinated efforts be made if the
development is approved.
● Ms. Chava Wu asked if 2-way traffic in the alley will remain. No changes are
intended.
● Mr. Glen Madeja asked for clarification of items on the tree protection plan. Mr.
Dennis Fogell stated that an arborist came out to the site and created a report for
status of existing trees. He mentioned that there would be several trees that
would be lost but those are intended to be replaced. Chair Lewis then raised a
question regarding who would be responsible for tree root maintenance and
damage. Commissioner Isaac stated that it is his understanding that it depends
on where the tree comes out of the ground and if any portion is on more than one
property, it is co-owned. Further information was requested.
● Ms. Sarah Schastok inquired about having a letter from the Evanston Fire
Department included. Mr. Janicki provided a copy of the letter within the
presentation. Ms. Schastok then asked how much involvement Northwestern
University has had in review of the proposal with the McMannis Center being
adjacent to the development. Alderman Fiske responded that she has reached
out to adjacent neighbors of the site to provide information including Dave Davis
of Northwestern University, some follow-up may be needed.
112 of 144
APPROVED
Page 5 of 5
Plan Commission Minutes 12/12/18
● Ms. Andrea Vantek voiced general opposition to the proposed zoning change.
● Ann Branning raised questions and concerns regarding when the library garage
closes, if spaces will be reserved for building tenants and if that will affect the
available parking spaces for the public, and whether or not the public spaces will
be metered. Mr. Stec stated that charges for the public spaces would be
determined by the City. Chair Lewis stated that there would seem to be
implications for leasing spaces that need to be available for the public. Mr.
Shapiro stated that the Library garage corresponds to Library operating hours.
● Ms. Lucia Guridi asked what security measures are proposed within the garage.
Mr. Janicki stated that there would likely have to be someone available in the
garage at all times
● Ms. Janet Steidl pointed out that additional detail was needed in order to be
consistent within various parts of the development plan and diagrams, especially
as they relate to the alley. She requested that centerlines to be shown on all
documents and added to drawings.
Commissioner Isaac made a motion to continue the public hearing to the
January 9, 2019 Plan Commission meeting. Commissioner Dubin seconded
the motion. A voice vote was taken and the motion was approved, 5-0.
Ayes: Draper, Goddard, Isaac, Pigozzi
Nays: Lewis
4. OTHER BUSINESS
There was no other business.
5. PUBLIC COMMENT
There was no public comment.
6. ADJOURNMENT
Commissioner Isaac made a motion to adjourn the meeting. Commissioner
Goddard seconded the motion.
A voice vote was taken and the motion was approved by voice vote 5-0.
The meeting was adjourned at 8:57 pm.
Respectfully Submitted,
Meagan Jones
Neighborhood and Land Use Planner
Community Development Department
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For City Council meeting of March 18, 2019 Item SP4
Resolution 26-R-19, Third Amendment to the Real Estate Contract to sell 1714 –
1720 Chicago Avenue
For Action
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Michelle L. Masoncup, Corporation Counsel
Subject: Resolution 26-R-19 – Authorization of Third Amendment to the Real Estate
Sale Agreement to provide for a Right of Reverter
Date: March 14, 2019
Recommended Action:
The City Council directed staff to negotiate a right of reverter to ensure that the
development is constructed with subject approved plan and enclosed for adoption is
Resolution 26-R-19, authorization of Third Amendment to Real Estate Sale Contract.
Additionally, Alderman Wilson requested information from the Applicant during the
February 25, 2019 Council meeting. The request was for the applicant to provide
ownership information for the developer.
Livability Benefits:
Economy & Jobs: Retain and expand local businesses and expand job opportunities
Summary:
Right of Reverter
The Council requested a mechanism to protect the City if the development were never
constructed. Attached is an amendment to the real estate sale agreement with a right
of reverter. If the City closes on the sale contract, but the developer does not construct
the building within the limits set forth in the reveter (foundations in place by June 1,
2020), the Developer must sell it back to City and the City will return the purchase
prices funds. It is a forced sale of the property if the developer fails to achieve the
approved development.
Corporate Structure Inquiry
The City issued a Request for Proposals to construct an office building on the vacant
parking lot at 1714 – 1720 Chicago Avenue. Conor Commercial Real Estate LLC
issued a response to the RFP dated September 30, 2016, and subsequently issued two
addendums dated October 18, 2016 and November 7, 2016. The Principals of Conor
Commercial Real Estate LLC are: Jim McShane, David Friedman, and Molly McShane.
Memorandum
114 of 144
On September 20, 2017, an amended response to the RFP was submitted by Chicago
Avenue Partners LLC. The Principals of Chicago Avenue Partners, LLC are: Greg Stec,
Ted Stec, Bruce Larson, and Jeff Brown (CEO/CIO of T2 Capital Management).
Attached is a chart provided by the Applicant outlining the structure for Chicago Avenue
Partners LLC.
On May 8, 2017, the City Council approved Ordinance 41-O-17, which authorized the
City Manager to negotiate a real estate sale agreement with Chicago Avenue Partners
LLC. On September 25, 2017, the City Council authorized Ordinance 52-O-17 which
authorized the City to sign a real estate sale contract with Chicago Avenue Partners
LLC. Attached is a copy of the limited liability company structure for Chicago Avenue
Partners LLC.
-------------------------------------------------------------------------------------
Attachments:
-Resolution 26-R-19
-Third Amendment to the Real Estate Sale Contract
-Chicago Avenue Partners LLC Corporate Structure
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3/14/2019
26-R-19
A RESOLUTION
Authorizing the City Manager to Execute an Amendment to the
Purchase and Sale Agreement for the City-Owned Real Property
Located at 1714-1720 Chicago Avenue to
Chicago Avenue Partners, LLC
WHEREAS, the City of Evanston owns certain real property located at
1714-1720 Chicago Avenue, which is a surface parking lot (the “Property”); and
WHEREAS, on September 25, 2017, the City Council adopted Ordinance
52-O-17 approving the real estate sale agreement with Chicago Avenue Partners, LLC
and the parties executed the contract on October 26, 2017; and
WHEREAS, on February 25, 2019, the City Council requested that a right
of reverter be created to protect the City of Evanston in the event that Chicago Avenue
Partners LLC does not develop the property; and
WHEREAS, the right of reverter is a mechanism that if certain conditions
occur, of if the developer fails in some material way, the municipality has the right to
repurchase the property from the developer at an agreed-upon price; and
WHEREAS, the City Council has determined that it is in the best interests
of the City of Evanston to execute this third amendment to the real estate sale
agreement by and between the City, as Seller, and Chicago Avenue Partners, LLC, as
Buyer,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
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26-R-19
~2~
SECTION 1: The City Manager is hereby authorized and directed to
execute the Third Amendment to Purchase and Sale Agreement (“Amendment”) with
Chicago Avenue Partners, LLC, attached hereto and incorporated by reference as
Exhibit “1”.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Amendment as he may determine to be in the
best interests of the City.
SECTION 3: This Resolution 26-R-19 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
________________________________
Stephen H. Hagerty, Mayor
Attest: Approved as to form:
___________________________ ________________________________
Devon Reid, City Clerk Michelle L. Masoncup, Corporation Counsel
Adopted: __________________, 2019
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26-R-19
~3~
EXHIBIT 1
THIRD AMENDMENT TO REAL ESTATE SALE AGREEMENT
118 of 144
4842-7827-9307.5
THIRD AMENDMENT TO AGREEMENT FOR PURCHASE AND SALE
This Third Amendment to Agreement for Purchase and Sale (this "Third Amendment”)
is made this day of , 2019 by and between the City of Evanston ("Seller") and
Chicago Avenue Partners, LLC, an Illinois limited liability company ("Purchaser").
RECITALS
A. On October 26, 2017, the parties hereto executed an Agreement for Purchase and Sale
(the "Agreement”) setting forth the terms under which Purchaser shall purchase and Seller shall
sell certain property located at 1714-1720 Chicago Avenue, Evanston, Illinois.
B. Section 6(h) of the Agreement provides for Purchaser to have a period to seek municipal
and other approvals for the development of the Subject Property (called the “Approval Period"),
and during the pendency of the Approval Period Purchaser has the right in its discretion to
terminate the Agreement.
C. On July 24, 2018, the Parties entered into an amendment (“First Amendment”) providing
the Purchaser an extension for the approval period to December 12, 2018.
D. On March 13, 2019, the Parties entered into an amendment (“Second Amendment”)
providing the Purchaser an extension for the approval period to June 12, 2019.
E. Seller and Purchaser have agreed to close on the Subject Property on or before June 12,
2019.
F. Seller and Purchaser have agreed that title will revest in the Seller in the event certain
conditions are not met by Purchaser by September 1, 2020.
NOW, THEREFORE, in consideration of the Recitals which by this reference are incorporated
herein, and for good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties agree as follows:
1. Reverter Clause. A new Section 30 of the Agreement is hereby added as follows:
The conveyance is subject to the express condition that Purchaser obtains a building
permit and has commenced foundation work at the Subject Property by September 1,
2020. In the event that this condition is not met, through no fault of Seller, title to the
Subject Property shall revest in the Seller, with a return of the Purchase Price to
Purchaser. The conveyance deed to Purchaser shall contain appropriate language
evidencing such right of reverter.
In the event Seller has the right to revest title to the Subject Property in Seller,
Purchaser, at the request of the Seller, shall execute and deliver to the Seller a
reconveyance deed to the Subject Property. Further, the Seller may rezone the Subject
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4842-7827-9307.5
Property to the pre-existing zone of R6 General Residence District, at its option, which
shall be effected via a map amendment zoning ordinance.
Seller’s right to revest title to the Subject Property in Seller shall terminate upon the
issuance of a building permit by the City of Evanston and the commencement of
foundation work at the Subject Property on or before September 1, 2020. Seller agrees to
provide a release in recordable form of the right of reverter, upon request of Purchaser,
in a form reasonably satisfactory to Purchaser.
2. Effect of Amendment. All provisions of the Agreement not amended hereby shall
remain in full force and effect.
[REMAINDER OF THE PAGE LEFT INTENTIONALLY BLANK]
120 of 144
4842-7827-9307.5
SELLER:
CITY OF EVANSTON, ILLINOIS
By:_______________________________
Name:_____________________________
Title:______________________________
PURCHASER:
CHICAGO AVENUE PARTNERS
LLC, an Illinois limited liability company
By:_______________________________
Name:_____________________________
Title:______________________________
121 of 144
4850-8201-4859.1
1714-1720 Chicago Avenue
Organizational Chart as of 03/14/2019
Chicago Ave Partners LLC
A Delaware Company
Special Purpose Entity
100%
Theodore K Stec Living Trust
(Co-Trustees: Greg Stec & Ted
Stec)
9%
T2 Purple Cats LLC
A Delaware Company
89%
Emerald Isle Partners LLC
An Illinois Company
(Sole Member Dave Carey)
2%
T2 Investments LLC
(Managing Member Jeff Brown)
(Majority owner of R2
Development)
100%
122 of 144
For City Council Meeting of March 18, 2019 Item SP6
Ordinance 19-O-19: Authorizing the Sale of Surplus Fleet Vehicles
For Action
To: Honorable Mayor and Members of the City Council
From: Shanalee Gallagher, ICMA Management Fellow
Sean Ciolek, Division Manager of Facilities and Fleet
Subject: Ordinance 19-O-19, Sale of Surplus Property Fleet Vehicles
Date: March 26, 2019
Recommended Action:
Staff recommends that City Council adopt Ordinance 19-O-19, directing the City
Manager to offer the sale of vehicles owned by the City through public auction at the
Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on
Tuesday, March 26, 2019 or any other subsequent America’s Online Auction. These
vehicles have been determined to be surplus as a result of new vehicle replacements
being placed into service or vehicles that had to be taken out of service for safety
reasons with the intention of eventual replacement.
Livability Benefit:
Innovation & Process: Support Local Government Best Practices
Summary:
The Fleet Services Division typically participates in two to three vehicle and equipment
auctions per year in the Northern Illinois area. The auctions are provided on behalf of
America’s Auto Auction, 14001 S. Karlov Avenue, Crestwood, Illinois 60554. America’s
Auto Auction is the Northwest Municipal Conference Suburban Purchasing
Cooperative’s “bid winner” for auction services for member municipalities.
This request authorizes the Facilities and Fleet Services Division of the Administrative
Services Department to sell the vehicles listed in the table below through Northwest
Municipal Vehicle Auction sponsored by America’s Auto Auction or any subsequent
online internet auction to the highest bidder. All net proceeds from the auction will be
credited to account number 601.19.7780.56065, “Sale of Surplus Property.”
Memorandum
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SURPLUS FLEET VEHICLES/EQUIPMENT
Cost
Center
Department
Vehicle #
Vehicle
Make/Model
Vehicle
Model
Year
V.I.N. #
L.T.D.
Miles/Hours
4530 Maintenance/Facilities 255 Ford E350 2004 1FDWE35LX4HB43685 34,795
2285 Police/PST
(electric 4-wheeler) 34 Xtreme Green
PolicePro 2012 A5XA572VCCL006151 X
2126 Community
Development SOLD200 Ford Crown
Victoria 2009 2FAHP71V29X105046 63,815
4410 Engineering SOLD204 Ford Crown
Victoria 2009 2FAHP71V39X105038 59,883
4310 Street
Cleaning/Recycling SOLD736 International
4300 2003 1HTMMAAM53H576768 DEAD
2120 Community
Development SOLD804 Ford Crown
Victoria 2007 2FAHP71W67X102009 83,624
2435 Health Human Services SOLD 805 Ford Crown
Victoria 2009 2FAHP71VX9X105036 66,424
Attachments:
Ordinance 19-O-19: Authorizing the Sale of a Surplus Fleet Vehicle Owned by the City
of Evanston (Northwest Municipal Vehicle Auction)
124 of 144
2/21/2019
19-O-19
AN ORDINANCE
Authorizing the Sale of Surplus Fleet Vehicles
Owned by the City of Evanston
(Northwest Municipal Vehicle Auction)
WHEREAS, the City Council of the City of Evanston (the “City”) has
determined it is no longer necessary, practical, or economical, nor in the best interests of
the City, to retain ownership of a certain surplus fleet vehicles that have a value in excess
of one thousand five hundred dollars ($1,500.00) and are described in Exhibit A, which is
attached hereto and incorporated herein by reference; and
WHEREAS, the City Council has determined that it is in the best interests of
the City to sell said surplus fleet vehicles to the highest bidder,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: Pursuant to Subsection 1-17-3-(B) of the Evanston City
Code of 2012, as amended, the City Council hereby authorizes and directs the City
Manager to sell the aforementioned surplus fleet vehicles, upon terms and conditions
deemed reasonable, necessary, and in the best interests of the City, to the highest
bidder at America’s Auto Auctions, the Northwest Municipal Conference Suburban
Purchasing Cooperative’s “bid winner” for auction services for member municipalities to
be held on or around Tuesday, March 26, 2019 at the Manheim Arena located at 14001
125 of 144
~2~
S. Karlov Avenue, Crestwood, Illinois 60554, or at any subsequent America’s Auto
Auctions Services online auction.
SECTION 3: Upon payment of the price indicated by the America’s Auto
Auction Services, the City Manager is hereby authorized to convey evidence of
ownership of aforesaid surplus fleet vehicles to the America’s Auto Auction Service.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and will be received in evidence as provided
by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 6: This ordinance will be in full force and effect from and after
its passage, approval and publication in the manner provided by law.
Introduced: _________________, 2019
Adopted: ___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
126 of 144
~3~
EXHIBIT A
SURPLUS FLEET VEHICLES/EQUIPMENT
Cost
Center
Department
Vehicle #
Vehicle
Make/Model
Vehicle
Model
Year
V.I.N. #
L.T.D.
Miles/Hours
4530 Maintenance/Facilities 255 Ford E350 2004 1FDWE35LX4HB43685 34,795
2285 Police/PST
(electric 4-wheeler) 34 Xtreme Green
PolicePro 2012 A5XA572VCCL006151 X
2126 Community
Development SOLD200 Ford Crown
Victoria 2009 2FAHP71V29X105046 63,815
4410 Engineering SOLD204 Ford Crown
Victoria 2009 2FAHP71V39X105038 59,883
4310 Street
Cleaning/Recycling SOLD736 International
4300 2003 1HTMMAAM53H576768 DEAD
2120 Community
Development SOLD804 Ford Crown
Victoria 2007 2FAHP71W67X102009 83,624
2435 Health Human Services SOLD 805 Ford Crown
Victoria 2009 2FAHP71VX9X105036 66,424
127 of 144
For City Council meeting of March 18, 2019 Item SP7
Business of the City by Motion, Consolidated Annual Perform. & Eval. Report
For Action
To: Honorable Mayor and Members of the City Council
From: Johanna Leonard, Community Development Director
Sarah Flax, Housing and Grants Administrator
Savannah Clement, Housing Policy and Planning Analyst
Jessica Wingader, Grants and Compliance Specialist
Subject: 2018 Consolidated Annual Performance and Evaluation Report for the
City’s Community Development Block Grant, HOME Investment
Partnerships, and Emergency Solutions Grant Programs
Date: March 18, 2019
Recommended Action:
Staff recommends approval of the 2018 Consolidated Annual Performance and
Evaluation Report (CAPER). The CAPER is posted on the City website at
cityofevanston/caper The CAPER must be submitted to the Chicago Field Office of the
U.S. Department of Housing and Urban Development by March 31, 2019.
Summary:
The Consolidated Annual Performance and Evaluation Report (CAPER) reviews how
the City of Evanston used federal entitlement funds provided by the U.S. Department of
Housing and Urban Development (HUD) to implement programs and projects that
addressed community needs successfully during the 2018 program year (January 1 to
December 31, 2018).
Evanston received $2,319,090 in HUD entitlement funds in FY2018:
•$1,788,178 in Community Development Block Grant (CDBG)
•$384,889 in HOME Investment Partnerships (HOME)
•$146,023 in Emergency Solutions Grant (ESG) funds.
Together with unexpended CDBG and HOME funds from prior years, plus program
income, the City spent a total of $2,507,708 in the 2018 program year. All programs and
projects funded in 2018 addressed strategic priorities identified in the City’s 2015-2019
Consolidated Plan and in the 2018 One Year Action Plan. The City met HUD
Memorandum
128 of 144
requirements for both commitment and expenditure of CDBG, HOME and ESG funds in
2018.
Background:
2018 was the fourth year of the five-year 2015-2019 Consolidated Plan; the City
received access to funds in July. The City was able to substantially complete many of its
projects in 2018, including street resurfacing, alley paving and replacement of the roof
of the field house at Mason Park. Improvements to Foster Field will be undertaken in
2019. The City of Evanston obligated its 2018 CDBG entitlement, program income and
reallocated dollars from projects completed in prior years to fund programs and projects
in the categories of Housing, Public Services, Public Infrastructure and Facilities and
Economic Development. HOME funding was used for Tenant-Based Rental Assistance.
Two agencies received ESG funding to provide shelter, essential services and rental
assistance to homeless individuals and families.
The public comment period on the CAPER opened on March 4 and will close March 19,
2018 following any comment received at the meeting of the Housing and Community
Development Act Committee. To date, the City has received no public comment. All
public comment received subsequent to this memo will be included in the final version
of the CAPER that is submitted to HUD, following the Citizen Participation Plan in the
2014-2019 Consolidated Plan.
Legislative History:
The Housing and Community Development Act Committee (HCDA) will hear any public
comment on the CAPER at its meeting on March 19, 2019. The 15-day public comment
period will be closed at that meeting. Because the March 25th City Council meeting was
canceled and the CAPER is due to HUD by March 31, 2019, the CAPER is coming to
City Council for approval on March 18, prior to the HCDA meeting and close of public
comment on March 19, 2019. Any public comments received and responses to such
comments will be reviewed by HCDA at the March 19 meeting, in keeping with the
practice of prior years.
Attachments:
City of Evanston draft 2018 Consolidated Annual Performance and Evaluation Report
may be found here cityofevanston/caper
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For City Council meeting of March 18, 2018 Item SP8
Business of the City by Motion: 2019 Special Events in City Parks
For Action
To: Honorable Mayor and Members of the City Council
Members of the Human Services Committee
From: Lawrence C. Hemingway, Parks, Recreation and Community Service
Director
Subject: 2019 Special Events in City Parks
Date: March 18, 2019
Recommended Action:
Staff recommends approval of the 2019 special events proposed in city parks,
contingent upon compliance of all requirements as set forth by the Special Event Policy
& Guidelines. This year’s calendar includes one new park event (1 Million Steps for
OCD Walk).
Funding Source:
Costs for city services provided for events require a 100% reimbursement from the
sponsoring organization or event coordinator. These fees are waived for City events
and City co-sponsored Events.
Livability Benefits:
Health and Safety: Promote health, active lifestyles
Equity and Empowerment: support quality human service programs
Summary:
Lakefront park events of 100 participants or more and non-lakefront park events of 250
participants or more require Human Services Committee and City Council approval.
Non park events with 250 participants or more and/or requiring a street closure, (with
exception of block parties) require Administration and Public Works Committee and City
Council approval.
Returning park events with no changes:
Lakefront Park Events: Willard School Fun Run, Honor the Fallen Walk, Nichols School
Walk, Starlight Concert and Movie Series, Race Against Hate 5K, 4th of July Fireworks,
Great Lake Plunge, Rotary International Staff Picnic, North Shore Century Bike Ride,
Walk a Mile in Her Shoes, Flying Turkey 5K Run, NAMI CCNS 5K Run/Walk.
Memorandum
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Non-lakefront Park Events: Evanston Garden Fair, Nature’s Night Out, YEA Festival,
Memorial Day Ceremony, Backyard Botanical, Starlight Concert and Movie Series,
Thursday Night Live, Custer Fair, Haitian Community Picnic, TPAN Ride for Life (former
Ride for AIDS, Second Baptist Church Picnic, Friends and Family Day Celebration
(former Jamaica Day Celebration Picnic), Dar-us-Sunnah Masijid Community Picnic,
Evanston Remembrance Picnic, Evanston CommUnity Picnic, Zombie Scramble,
Veterans Day Ceremony, First Night Evanston.
New proposed park event:
1 Million Steps for OCD Walk, 10am - 2pm, Saturday, June 8
A walk to raise awareness and funds to improve the lives of those impacted by OCD
and related disorders. Staged in Dawes Park, approximately 150 participants walk along
the lakefront path and the Northwestern campus race route
Legislative History
The Human Services Committee recommended approval of the 2019 special events
proposed in City parks on March 4.
-------------------------------------------------------------------------------------
Attachments:
Special Event Permit Application for 1Million Steps for OCD Walk
List of 2019 special events in all city parks
List of 2019 Lakefront events (separated for quick reference)
Special Event Permit Policy & Instructions
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2019 Special Events in
City Parks Event Details Start Date End Date
Event
Time: Organization:
Evanston Garden Fair
Garden sale in Independence Park at
Central St/Stewart; central st (adjacent to
park) acts as loading zone for materials -
same as past years
Wed
5/15/19
Sat
5/18/19
9:00am -
4:00pm Lincolnwood Garden Club
Nature's Night Out
Supporters of green causes will gather in
a large tent in the Ladd Arboretum to
converse, eat, drink and dance the night
away. Same as last year
Fri
5/17/19
7:00pm -
10:30pm Evanston Env Assoc
YEA! Festival
Young Evanston Artists art display in
Raymond Park, with closure of Lake St
from Chicago Ave to Himman - same as
past years
Sat
5/18/19
10:00am
3:00pm
Young Evanston Artists
Foundation
Willard School Fun Run
Staged in Centennial Park participants
run on the lakefront path - same as last
year
Sun
5/19/19
9:00am -
10:00am
Willard School PTA/ Dist
65
Honor the Fallen Ruck March
Active duty and veteran soldiers walk
from Glencoe to Chgo -Evanston portion
is along Sheridan Rd sidewalk and
lakefront path, stop in Centennial Park for
lunch then continue on Lakefront path to
Chgo - same as past years
Fri
5/24/19
9:00am -
2:30pm Chicago Veterans
Memorial Day Ceremony
Memorial Day Ceremony in Fountain Sqr
Park
Mon
5/27/19
10:00am -
12:00pm
Evanston American Legion
Post 42
Nichols School Sandy
McDermott Walkathon
Participants walk on sidewalk from
Nichols School to Lakefront; then along
the path and back to Nichols. Same as
past years.
Tue
5/28/19
11:00am -
2:00pm
Nichols Middle School /
Dist 65
Backyard Botanicals
Plant sale in Independence Park at
Central St/Stewart - same as past years
Sat
6/1/19
8:00am -
3:00pm Evanston Garden Council
Starlight Concert Series
Concert in Dawes park - same as past
years Tue 6/4/19
7:00pm -
8:30pm City of Evanston
1 Million Steps for OCD Walk
(NEW)
A walk to raise awareness and funds to
improve the lives of those impacted by
OCD and related disorders. Staged in
Dawes Park, participants walk along the
lakefront path and Northwestern campus
race route
Sun
6/9/19
10:00am -
2:00pm OCD Midwest
Starlight Concert Series w/ food
trucks Concert Bent Park - same as past years
Tues
6/11/19
7:00pm -
8:30pm City of Evanston
Thursday Night Live
Dance series in Fountain Sqr (south
plaza) with live music and dance
instruction - Thursdays June to Aug
Thur
6/13/19
7:00pm -
9:00pm Downtown Evanston
Custer Fair
Festival at Main, Chgo, Washington,
Custer & Eiden Park - same as past
years
Sat
6/15/19
Sun
6/16/19
10:00am -
9:00pm Piccolo Theatre Inc.
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Race Against Hate
5K race at Lincoln & Sheridan (Long
Field)- Lakefront path - same as past
years
Sun
6/16/19
7:00am -
11:00pm YWCA Evanston
Starlight Concert Series w/ food
trucks
Concert in Twiggs Park - same as past
years
Tue
6/18/19
7:00pm -
8:30pm City of Evanston
Thursday Night Live
Dance series in Fountain Sqr (south
plaza) with live music and dance
instruction - Thursdays June to Aug
Thur
6/20/19
7:00pm -
9:00pm Downtown Evanston
Starlight Concert Series
Concert in Baker Park - same as past
years
Tue
6/25/19
7:00pm -
8:30pm City of Evanston
Thursday Night Live
Dance series in Fountain Sqr (south
plaza) with live music and dance
instruction - Thursdays June to Aug
Thur
6/27/19
7:00pm -
9:00pm Downtown Evanston
Starlight Concert Series
Concert in Kamen East Park - same as
past years Tue 7/2/19
7:00pm -
8:30pm City of Evanston
Fourth of July Parade/Fireworks
Parade on Central St / Fireworks at
Lakefront - same as past years
Thur
7/4/19
2:00pm -
10:00pm
Evanston Fourth of July
Association
Evanston Haitian Community
Picnic
Community Picnic in James Park - same
as past years
Thur
7/4/19
2:00pm -
11:00pm Gerald Daye
Starlight Concert Series
Concert in Canal Shores Golf Course
(food trucks) - same as past years Tue 7/9/19
7:00pm -
8:30pm City of Evanston
Thursday Night Live
Dance series in Fountain Sqr (south
plaza) with live music and dance
instruction - Thursdays June to Aug
Thurs
7/11/19
7:00pm -
9:00pm Downtown Evanston
Second Baptist Church Picnic
Annl picnic in Lovelace Park same as
past years
Sun
7/14/19
12:00am -
4:30pm Second Baptist Church
Starlight Concert Series w/ food
trucks
Concert in Brummel park - Brummel
closed Elmwood to Custer for Food
Trucks - same as past years
Tue
7/16/19
5:00pm -
8:30pm City of Evanston
Thursday Night Live
Dance series in Fountain Sqr (south
plaza) with live music and dance
instruction - Thursdays June to Aug
Thur
7/18/19
7:00pm -
9:00pm Downtown Evanston
Starlight Concert Series
Concert in Larimer Park - same as past
years
Tue
7/23/19
7:00pm -
8:30pm City of Evanston
Thursday Night Live
Dance series in Fountain Sqr (south
plaza) with live music and dance
instruction - Thursdays June to Aug
Thur
7/25/19
7:00pm -
9:00pm Downtown Evanston
Great Lake Plunge
A swim challenge at Dempster St Beach
that consist of 3 races: a 1k, 2k and 4k
swim around a designated loop with
buoys to define the course. Same as past
years
Sun
7/28/19
7:00am -
11:00am Evanston OWL, Inc
Starlight Concert Series
Concert in Mason Park - same as past
years
Tue
7/30/19
7:00pm -
8:30pm City of Evanston
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Thursday Night Live
Dance series in Fountain Sqr (south
plaza) with live music and dance
instruction - Thursdays June to Aug
Thur
8/1/19
7:00pm -
9:00pm Downtown Evanston
Movie in the Park
Movie in Twiggs Park - same as past
years Sat 8/3/19 8:00pm City of Evanston
ECC Friends & Family Day
Celebration (former Jamaica Day
Picnic)
Picnic in James Park - same as past
years
Sun
8/4/19
10:00am -
9:00pm
Evanston Cricket & Social
Club
Movie in the Park
Movie in Penny Park - same as past
years Tue 8/6/19 8:00pm City of Evanston
Thursday Night Live
Dance series in Fountain Sqr (south
plaza) with live music and dance
instruction - Thursdays June to Aug
Thur
8/8/19
7:00pm -
9:00pm Downtown Evanston
Movie in the Park
Movie in Leahy Park - same as past
years
Sat
8/10/19 8:00pm City of Evanston
Evanston Remembrance
Reunion Picnic
Annual remembrance reunion picnic in
James Park. Same as past years
Sat
8/10/19
10:00am -
8:00pm John Murray
Dar-us-Sunnah Masijid
Community Center picnic
Dar us Sunnah Community center Picnic
in Twiggs Park - same as past years
Sun
8/11/19
11:00am -
6:00pm
Dar-us-Sunnah Masjid &
Community Center
Movie in the Park
Movie in Dawes Park - same as past
years
Sat
8/13/19 8:00pm City of Evanston
Thursday Night Live
Dance series in Fountain Sqr (south
plaza) with live music and dance
instruction - Thursdays June to Aug
Thur
8/15/19
7:00pm -
9:00pm Downtown Evanston
Movie in the Park
Movie in Cartwright Park - same as past
years
Tue
8/17/19 8:00pm City of Evanston
Movie in the Park Movie in Baker Park - same as past years
Sat
8/20/19 8:00pm City of Evanston
Thursday Night Live
Dance series in Fountain Sqr (south
plaza) with live music and dance
instruction - Thursdays June to Aug
Thur
8/22/19
7:00pm -
9:00pm Downtown Evanston
Rotary Staff Picnic
Rotary Int'l staff picnic in Centennial Park
same as past years
Fri
8/23/19
10:00am -
4:00pm Rotary International
Movie in the Park Movie in James Park
Sat
8/24/19 8:00pm City of Evanston
Evanston Community Picnic
Evanston Annl Community picnic in
Ingraham park - same as past years
Sun
8/25/19
12:00pm -
5:00pm City of Evanston
TPAN Ride for Life Chicago
Staged at Chandler - bike ride from
Evanston to Wisconsin and back with
closing ceremony in Leahy Park- same
as past years Sat 9/7/19
Sun
9/8/19
6:00am
6:00pm
Test Positive Aware
Network Inc., (TPAN)
North Shore Century
Registration is staged in Dawes Park and
Lagoon bldg -bike ride to Kenosha and
back. Same as past years.
Sun
9/15/19
6:00am -
6:00pm Evanston Bicycle Club
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Walk a Mile in Her Shoes
walk to raise awareness about men's
sexualized violence against women.
Staged in Dawes Park, participants walk
1 mile on lakefront path wearing womens
heals. Same as past years.
Sat
9/28/19
10:00am -
12:00pm
Northwest Center Against
Sexual Assault (NWCASA)
NAMI Cook County N Suburban
5K Run/Walk
Staged in Dawes Park, participants run
on Lakefront path and Northwestern
campus race route - same as last year
Sun
10/6/19
8:00am -
10:30am
NAMI Cook County N
Suburban
Zombie Scramble
A 2- to 4-mile course where participants
attempt to outwit and outrun "zombies"
and finish the course with all their "lives"
intact. - on Ladd Arb path. Same as past
years
Sat
11/2/19
5:00pm -
10:00pm City of Evanston
Veterans Day
Ceremony in Fountain Square - same as
past years
Mon
11/11/19
10:00am -
12:00pm
Evanston American Legion
Post 42
Flying Turkey 5K Run/Walk
Staged in Dawes Park- 5k along Sheridan
Rd between Clark and Lincoln; then on
NU property; then lakefront path close
Sheridan from Clark to Lincoln for
runners to start race. Same as past
years
Thur
11/28/19
9:00am -
10:30am Jonathan Cain
Menorah Lighting
Ceremony in Fountain Square (south
plaza) - same as past years Dec TBD 5:00pm City of Evanston
Kinara Lighting
Ceremony in Fountain Square (south
plaza) - same as past years Dec TBD 11:00am City of Evanston
First Night Evanston
Family activities in Downtown Evanston -
same as past years
Tue
12/31/19
12:00pm -
12:30am First Night Evanston Inc
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Events in Lakefront Parks
(Separated for Quick Reference)
2019 Events in Lakefront
Parks Event Details Organization:
Event
Days Impact
Starlight Concert Movie in Dawes Park - same as past years City of Evanston 1 Low June
1 Million Steps for OCD Walk
(NEW)
A walk to raise awareness and funds to improve the lives of those
impacted by OCD and related disorders. Staged in Dawes Park,
participants walk along the lakefront path and Northwestern campus race
route OCD Midwest 1 Low June
5K Race Against Hate
Staged at Lincoln & Sheridan (Long Field) - 5K along Sheridan Rd,
lakfront path and NU path. - same as past years YWCA Evanston 1 Low June
Fourth of July Parade/Fireworks Parade on Central St / Fireworks at Lakefront - same as past years
Evanston Fourth of
July Association 1 High July
Great Lake Plunge Swim
Challenge
A swim challenge at Dempster St Beach that consist of 3 races: a 1k, 2k
and 4k swim around a designated loop with buoys to define the course -
same as last year
Team OWOL of
Evanston 1 Low July
Rotary Staff Picnic Rotary Int'l staff picnic in Centennial Park - same as past years Rotary International 1 Low Aug
Movie in the Park Movie in Dawes Park - same as past years City of Evanston 1 Low Aug
Total of 1 High and 6 Low
Policy allows a total of 6 high impact and 10 low impact events between Memorial Day and Labor Day (May 29 and Sept 4)
North Shore Century
Registration is staged in Dawes Park and Lagoon bldg -bike ride to
Kenosha and back. Same as past years.
Evanston Bicycle
Club 1 High Sep
NAMI Cook County N. Suburban
5K Run/Walk
Staged in Dawes Park, participants will run the lakefront path and
Northwestern campus race route -same a last year
National Alliance on
Mental Illnes (NAMI)
Cook County N.
Suburban 1 High Sep
Walk a Mile in Her Shoes
walk to raise awareness about men's sexualized violence against women.
Staged in Centennial Park, participants walk 1 mile on lakefront path
wearing womens heals. Same as past years.
Northwest Center
Against Sexual
Assault (NWCASA)1 Low Sep
Flying Turkey 5K Run/Walk
Staged in Dawes Park- 5k along Sheridan Rd between Lincoln and
Greenwood and on NU property; close Sheridan from Clark to Lincoln.
Same as past years
Jet Events, LLC
(Eliot Wineberg)1 High Nov
Willard School Fun Run
Staged in Centennial Park participants run on the lakefront path - same
as last year
Willard School PTA /
Dist 65 1 Low May
Honor the Fallen Walk
Active duty and veteran soldiers walk from Glencoe to Chgo -Evanston
portion is along Sheridan Rd sidewalk and lakefront path, stop in
Centennial Park for lunch then continue on Lakefront path to Chgo -
same as past years Chicago Veterans 1 Low May
Nichols Sandy McDermott
Walkathon
Participants walk on sidewalk from Nichols School to Lakefront; then
along the path and back to Nichols. Same as past years.
Nichols School / Dist
65 1 Low May
Total of 3 High and 4 Low
Policy allows a total of 5 high impact and 12 low impact events between Labor Day and Memorial Day (Sept 5 and May 28 )
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2019 Permit Application 1
City of Evanston
2019 Special Event Permit Policy & Instructions
Thank you for your interest in holding a special event in the City of Evanston. Enclosed are the materials needed to obtain a
Special Event Permit for your upcoming event. Please follow the application directions very carefully. These first three pages
should be removed from the completed application and kept by the event coordinator for reference. Also, an application
checklist is included on page three of the instructions for further assistance. Some of the information will not apply to your
specific event. However, no Special Event Permit will be issued without submittal of a signed application (See the bottom of
Page 4 of the application) and requested documentation. Your event must have final approval of the City of Evanston Special
Events Committee and in some cases the City Council.
Your event will be assigned to a staff person who will assist you throughout this process and will be your primary contact.
You will be notified by your primary contact person if your event requires additional permits such as a: tent permit,
temporary food permit, electrical permit, or liquor license, which must be obtained before you can receive a Special Event
Permit.
Minimum Requirements/Criteria
The following criteria will be used to determine if the event is considered a Special Event:
1. All outdoor events requested on City property, i.e. street, sidewalk, park, etc., and/or deemed to significantly
impact the City are considered Special Events.
2. An event that requires City Council approval is a Special Event. Special events that require City Council approval
include:
Lakefront Events of 100 participants or more require Human Services Committee and City Council approval. Due to
the high usage of the lakefront parks, which generates associated environmental, health and life safety issues, Special
Event Permits are limited in lakefront parks.
Non-Lakefront Park Events of 250 participants or more require Human Services Committee and City Council
approval.
Events requiring Street Closure of 250 participants or more (with the exception of block parties) require
Administrative & Public Works Committee and City Council approval.
Requirements and Conditions
1. Compliance with City ordinances. The applicant shall comply with all applicable City ordinances, codes, conditions,
and requirements.
2. Compensation for City Staffing. Depending on attendance, the City may require city personnel including Police and/or
Fire, at the function. All City personnel involved in advance of, during and after, the day(s) of the event may be charged
back to the sponsoring agency. The City shall determine the number of personnel necessary to ensure the safety of
participants, minimize the inconvenience to our residents, ensure the success of the event, and reduce the public liability
exposure to the sponsoring agency as well as the City. The bill will be transmitted to the sponsoring agency within thirty
(30) days after the completion of the event.
3. Food and Beverage Service. No food or beverages shall be sold or given away at the outdoor event, unless approved by
the City’s Health Department. We highly encourage the rental and usage of the City’s water trailer over the use and
distribution of bottled water.
4. Recycling and Refuse Service. All events that anticipate generating more refuse and recycling than can be handled by
publicly located containers must co-locate all refuse and recycling containers. There should be no locations where a
refuse or recycling can is placed without its counterpart.
5. Liquor Consumption and Service. No alcohol shall be sold or given away at the outdoor event, unless approved by the
Mayor. Applications are received by the Legal Department and submitted to the Mayor for approval.
6. Electrical Power. All applicants should provide their own source of power for their specific needs; the City generally
will not provide electrical services of any sort.
7. Misc.
a. Street closures are generally not permitted other than on Sunday mornings to minimize inconvenience to Evanston
residents (with the exception of block parties).
b. The City of Evanston is not responsible for any accidents or damages to persons or property resulting from the
issuance of a Special Event Permit.
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2019 Permit Application 2
c. The Special Event Permit is non-transferable and can only be used on the designated dates and times as printed and is
required to be posted on site during the event.
d. The City of Evanston reserves the right to suspend, cancel and/or reschedule events.
The event coordinator is responsible for ensuring that the organization and all participants and spectators abide by all the
above conditions, ordinances, codes, and requirements.
Application Process
1. Application Submittal.
Due Date. The attached special event permit application form must be completely filled out, signed and submitted to the
Parks, Recreation and Community Services Department by January 31, 2019 to allow sufficient time for City staff to
evaluate your request and provide a recommendation to City Council for consideration, if necessary.
Required Attachments.
Narrative. Describing in detail the nature of the event.
Site plan. Detail dimensions, location of all structures, seating, tents, stages, generators, booths, vendors, toilet
facilities, emergency vehicle access, parking, solid waste containers, recycling bins, etc.
Hold Harmless Agreement. A signed Hold Harmless Release Agreement must be submitted with each
application (see page 5 of application.)
Certificate of Insurance. The City of Evanston requires a Certificate of Insurance naming the City as an
additional insured in the amount of $1,000,000 unless a greater amount is warranted.
Security Deposit/Bond. A security bond or safety deposit may be required, depending on the size and nature of
the event.
Fees
1. Application Fee. A non-refundable “Application fee” of $150 must be submitted along with the application for all non-
City sponsored events.
2. Permit Fees. Permit fees (electrical, tent, alcohol, raffle, food, park, etc.) can not be waived and are separate from the
application fee. No Special Event Permit will be issued until the permit fees have been paid and a copy of the permit
submitted to the city staff contact person assigned to oversee the event. (fees are listed below)
Tent Permit: $30.00 (per tent larger than 10x10)
Electrical Permit: Varies
Liquor License (special events): $150
Temporary Food Permit: $111.00
Raffle Permit: $50.00
Park Permit: $125 (Lakefront Park $250)
Banner Permit $20
Water Trailer Varies
Security Bond or Maximum Security Deposit: Varies
All City permit applications can be found online at http://www.cityofevanston.org/business/permits-licenses/
3. Event Fees (Cost for City Services / City Staffing):
a. City Events and City-Sponsored Events- Cost for City Services will be waived.
b. Outside Agency Events - The City requires 100% reimbursement from the event coordinator for all costs to provide
City services for such events.
4. Payment.
a. Make all checks payable to the “City of Evanston/Special Events” and note your business name and event name.
b. All fees are non-refundable.
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