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03.11.19
CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, March 11, 2019 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 6:30 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Suffredin (II) Mayor Public Announcements and Proclamations Colorectal Cancer Awareness Month, March 2019 Women in Public Office Day, March 19, 2019 (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended as a forum for residents to share their perspective in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. 1 of 448 City Council Agenda March 11, 2019 Page 2 of 9 (VI) Special Orders of Business SPECIAL ORDERS OF BUSINESS (SP1) Harley Clarke Mansion At the Special City Council meeting of February 4, 2019, Alderman Wilson requested City Council consideration of a proposal for the use of the Harley Clarke Mansion. Staff requests City Council discuss the future of the Harley Clarke Mansion at the March 11, 2019 meeting, and provide staff with direction. For Discussion (VII) Consent Agenda and Report of Standing Committees: Administration & Public Works - Alderman Suffredin Planning & Development - Alderman Revelle Human Services - Alderman Rue Simmons Rules Committee - Alderman Braithwaite Economic Development - Alderman Rue Simmons CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meetings of February 25, 2019 and March 2, 2019. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – February 4, 2019 through February 17, 2019 $ 3,122,700.75 (A2) Bills List – March 12, 2019 $ 3,030,105.51 Credit Card Activity (not including Amazon purchases) - Period Ending January 26, 2019 $ 153,068.53 For Action (A3) Amazon Credit Card Activity –Ending January 26, 2019 $ 5,574.50 For Action 2 of 448 City Council Agenda March 11, 2019 Page 3 of 9 (A4) Contract with Chicagoland Paving for Lovelace Park – Tennis Court Rehabilitation Staff recommends City Council authorize the City Manager to execute a contract for the Lovelace Park – Tennis Court Rehabilitation with Chicagoland Paving (225 Telser Rd., Lake Zurich, IL 60047) in the amount of $124,000.00. This contract is part of a bid advertised by the Municipal Partnering Initiative (MPI). Funding will be provided from the CIP Fund 2019 General Obligation Bonds (Account 415.40.4119.65515 – 518006), which has a budget allocation of $250,000, all of which is remaining. For Action (A5) Contract with Landscape Concepts Management, Inc., for Green Bay Road Landscape Maintenance Staff recommends City Council authorize the City Manager to execute a contract for the 2019 Green Bay Road Landscape Maintenance contract to the low bidder, Landscape Concepts Management, Inc., (31745 Alleghany Rd., Grayslake, IL, 60030) in the amount of $25,117.30. Funding for this project is included in the proposed FY 2019 General Fund budget (Account 100.40.4330.62195), which has a total allocation of $142,000.00. For Action (A6) Contract with Cleanslate Chicago, LLC, for 2019 Mowing Services Staff recommends City Council authorize the City Manager to execute a contract award for the 2019 Mowing Services to the low bidder, Cleanslate Chicago, LLC (1540 South Ashland, Chicago, IL), in the amount of $30,896.25. Funding for this project is included in the proposed FY 2019 General Fund budget (Account 100.40.4330.62195), which has a total allocation of $142,000.00. For Action (A7) Contract with Visu-Sewer of Illinois, LLC for the 2019 CIPP Sewer Rehabilitation Contract A Project Staff recommends that City Council authorize the City Manager to execute a contract for the 2019 CIPP Sewer Rehabilitation Contract A (Bid No. 19-01) with Visu-Sewer of Illinois, LLC (9014 S Thomas Avenue, Bridgeview, IL 60455) in the amount of $332,121.00. Funding for this project is from Sewer Fund (Account No. 515.40.4535.62461–419004), which has an FY 2019 budget of $700,000 for this work, all of which is remaining. For Action (A8) Sole Source Purchase of Hot Mix Asphalt from Builders Asphalt Staff recommends that City Council authorize the City Manager to execute a one- year single source contract for the purchase of Hot Mix Asphalt with Builders Asphalt (4413 Roosevelt Road Suite 108, Hillside, IL 60162) in the amount of $48,700. Funding will be provided by three separate accounts, which are detailed on the corresponding transmittal memorandum. For Action 3 of 448 City Council Agenda March 11, 2019 Page 4 of 9 (A9) Sole Source Contract for Purchase of Concrete and Flowable Fill with Ozinga Ready Mix Inc. Staff recommends the City Council authorize the City Manager to execute a one year single source contract for the purchase of concrete and flowable fill with Ozinga Ready Mix Concrete Inc. (2222 South Lumber Street, Chicago, IL) in the amount of $45,000. Funding will be provided by three separate accounts, which are detailed on the corresponding transmittal memorandum. For Action (A10) Purchase/Lease of City Vehicles Staff recommends City Council approval of the purchase of eight (8) vehicles for operations in the Public Works Agency and Administrative Services Department and the lease of four (4) vehicles for operations in the Administrative Services Department. The following vehicles will be purchased: two (2) 2019 Ford Pickups from Currie Motors Fleet (10125 W. Laraway, Frankfort, IL 60423) in the amount of $81,384.00; one (1) John Deere Tractor from Buck Bros., Inc. (29626 N. Highway 12, Wauconda, IL 60084 in the amount of $47,703.03; two (2) Vermeer Chippers from Vermeer-Illinois, Inc. (2801 Beverly Drive, Aurora, IL 60504) in the amount of $154,480.00; one (1) Falcon Asphalt Recycler/Hot Box from Midwest Paving Equipment, Inc. (575 DuPage Blvd., Suite 2387, Glen Ellyn, IL 60137) in the amount of $40,473.00; one (1) Hamm Roller from Roland Machinery Co. (816 N. Dirksen Parkway, Springfield, IL 62702 in the amount of $69,280.00; and one (1) 2019 Ford Transit Connect Van from Kunes Country Ford of Antioch (104 Route 173 W. Antioch, IL 60002) in the amount of $21,707.00. The following vehicles will be leased to own: four (4) 2019 Nissan Rogue SUVs from Nissan Autobarn of Evanston (1012 Chicago Ave, Evanston, IL 60202) in the amount of $107,091.36 (to be spread out over 3 years). Funding will be from the Equipment Replacement Funds (Accounts 601.19.7780.62402 and 601.19.7780.65550) and the Parking Fund (Account 505.19.7005.65070). Further details can be found on the corresponding transmittal memorandum. For Action (A11) Service Provider Agreement with YWCA Evanston/North Shore Staff recommends City Council authorize the City Manager to sign a six- month Service Provider Agreement with the YWCA Evanston/North Shore (1215 Church Street, Evanston, IL), which will cost $75,000. The service agreement will supplement current victim services with training for law enforcement, 24 hour crisis intervention, and set aside 2 beds for a victim of Domestic violence. Funds will be provided from the Health and Human Services–Service Agreements Fund (Account 100.24.2445.62509), with a YTD budget and balance of $75,000. The City Council previously approved to fund two current fulltime victim advocate positions for six months, and eliminates one vacant victim advocate position. For Action 4 of 448 City Council Agenda March 11, 2019 Page 5 of 9 (A12) Sole Source Agreement with Robothink, LLC for Youth Classes and Camps Staff recommends City Council approval of the sole source agreement with Robothink, LLC (37 Sherwood Ter., Suite 122, Lake Bluff, IL 60066) for instruction of youth robotic and coding classes and camps. Instructional expenses are paid from the Chandler-Newberger Fund (Account 100.30.3035.62505), which has a $125,900 budgeted allocation. Compensation for the vendor is based on the following amount of revenue collected. For 2019, staff is projecting $29,000 in revenues and $22,000 in expenses. For Action (A13) 2019 Non-Park Special Events Staff recommends approval of the 2019 non-park special events, contingent upon compliance of all requirements as set forth by the Special Event Policy & Guidelines. Costs for city services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. These fees are waived for City events and City co-sponsored Events. For Action (A14) Resolution 22-R-19, Nine Month Lease for Studio 109 at Noyes Cultural Arts Center Staff recommends approval of Resolution 22-R-19 authorizing the City Manager to enter into an agreement for a nine (9) month lease term with new tenants and Evanston residents, Jane Rickard and Rimma Mitchell, to lease studio 109 at the Noyes Cultural Arts Center. For Action (A15) Resolution 23-R-19, Nine Month Lease for Studio B12 at the Noyes Cultural Arts Center Staff recommends approval of Resolution 23-R-19 authorizing the City Manager to enter into an agreement for a nine (9) month lease term with new tenant and Evanston resident Tina Rohde, to lease vacant studio B12 at the Noyes Cultural Arts Center. For Action (A16) Resolution 17-R-19, One-Year Lease Agreement for Office Space at the Lorraine H. Morton Civic Center Staff recommends City Council adoption of Resolution 17-R-19 authorizing the City Manager to negotiate the lease of office space with Mental Health America of the North Shore (MHA) at the rate of $142.50 per month for 12 months beginning April 2, 2019 for 142.5 square feet of space on the ground floor of the Lorraine H. Morton Civic Center, Suite G204. For Action 5 of 448 City Council Agenda March 11, 2019 Page 6 of 9 (A17) Resolution 24-R-19, One-Year Lease Agreement for the Apartment located at 1223 Simpson Street Staff recommends City Council adopt Resolution 24-R-19, authorizing the City Manager to execute a lease between the City of Evanston and Diane Kerston and Omar Lockhart for 12 months beginning May 1, 2019 through April 30, 2019 for the apartment located at 1223 Simpson Street. The monthly rent will be $1,500 per month. For Action (A18) Resolution 18-R-19, Loan Agreement with Police Chief, Demitrous Cook Staff recommends City Council adoption of Resolution 18-R-19 approving a loan to Police Chief, Demitrous Cook. Funding will be from the General Fund (Account 100.12230). As this is a loan, the expense is being booked to a receivable account and the money will be repaid into the same account upon his departure. For Action (A19) Ordinance 19-O-19, Sale of Surplus Property Fleet Vehicles Staff recommends that City Council adopt Ordinance 19-O-19, directing the City Manager to offer the sale of vehicles owned by the City through public auction at the Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on Tuesday, March 26, 2019 or any other subsequent America’s Online Auction. These vehicles have been determined to be surplus as a result of new vehicle replacements being placed into service or vehicles that had to be taken out of service for safety reasons with the intention of eventual replacement. For Introduction (A20) Grant Agreement with Youth Job Center to Provide Funding for a Career Partnership Manager Staff recommends the City Council authorize the City Manager to sign a grant agreement with the Youth Job Center to provide funding in the amount of $90,000 to help cover the costs of a Career Partnership Manager. The position will help facilitate the partnership between the Youth Job Center, the Mayor’s Employer Advisory Council, Evanston Township High School and other community partners who are dedicated to supporting youth and young adults. Funding will be from the Good Neighbor Fund – Other Program Costs (Account 180.99.1800.62490), with FY18 budget of $370,000. For Action (A21) Ordinance 6-O-19, Sale Contract for City Owned Real Property Located at 1729 Dodge Avenue to Evanston Township High School District No. 202 Staff recommends City Council approval of Ordinance 6-O-19 authorizing the City Manager to execute a sale contract for City-owned real property located at 1729 Dodge Avenue to Evanston Township High School District No. 202 for affordable housing. A two-thirds majority is required for adoption of this ordinance. For Action 6 of 448 City Council Agenda March 11, 2019 Page 7 of 9 (A22) Ordinance 15-O-19, Amending Portions of City Code Title 7, “Public Ways,” Chapter 8 “Trees and Shrubs” Staff recommends that City Council adopt Ordinance 15-O-19, which will amend portions of City Code Title 7, “Public Ways” Chapter 8, “Trees and Shrubs” to correct staff title updates and clarifying public parkway allowed plantings. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 21-O-19, Granting a Special Use to Expand a Craft Alcohol Production Facility, Sketchbook Brewing Co., at 821-823 Chicago Ave. The Zoning Board of Appeals and City staff recommend adoption of Ordinance 21-O-19 granting special use approval to expand a Craft Alcohol Production Facility, Sketchbook Brewing Co., at 821-823 Chicago Ave. in the C1a Commercial Mixed-Use District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Wynne requests suspension of the rules for Introduction and Action at the March 11, 2019 City Council meeting. For Introduction and Action (P2) Ordinance 22-O-19, Special Use Permit for a Planned Development at 910- 938 Custer Avenue and Amending Zoning Map The Plan Commission and staff recommend adoption of Ordinance 22-O-19 for approval of a Map Amendment to Rezone from the MUE Transitional Manufacturing-Employment District to the MXE Mixed-Use Employment District and a Special Use for a Planned Development for 40 single family attached townhomes in five standalone buildings that feature interior courtyards, two-car attached garages per dwelling unit, and building height of four stories. The proposal includes six Site Development Allowances. For Introduction 7 of 448 City Council Agenda March 11, 2019 Page 8 of 9 HUMAN SERVICES COMMITTEE (O1) Resolution 15-R-19, Designating the Portion of Church Street between Hartrey Avenue and Grey Avenue with the Honorary Street Name Sign, “Tina Lifford Way” The Parks, Recreation and Community Services Board and Human Services Committee recommend City Council adoption of Resolution 15-R-19, naming the portion of Church Street between Hartrey Avenue and Grey Avenue with the Honorary Street Name Sign, “Tina Lifford Way.” Three street signs are made for the honoree at a total cost of $200. One sign is installed at each end of the designated one block area and the third sign is given to the honoree. Funds for these honorary street name signs will come from the Traffic Operations' Materials Fund (Account 100.40.4520.65115), which has a budget of $58,000 and a YTD balance of $55,000. For Action (O2) Resolution 16-R-19, Twenty-Four Month Lease for Music Studio Space at Gibbs-Morrison Cultural Center The Human Services Committee and staff recommend City Council adoption of Resolution 16-R-19 authorizing the City Manager to enter into an agreement for twenty-four (24) month lease terms with Avengerz Music Group LLC for music studio space at Gibbs-Morrison Cultural Center. For Action ECONOMIC DEVELOPMENT COMMITTEE (O3) Applications for the Evanston Great Merchants Grant Program Economic Development staff and the Economic Development Committee recommend City Council approval to provide financial assistance through the Great Merchants Grant Program, totaling $51,443, to the following Evanston business districts and affinity groups: Central Street Business Association – $10,000; West End Business Association – $7,624; Howard Street Business Association – $6,900; West Village Business Association – $5,520; Hill Arts Business District – $3,675; Central Evanston Business Association – $5,224; Foster/Maple Business District – $10,000; and Black Business Consortium Evanston North Shore – $2,500. Economic Development staff and the Economic Development Committee also recommend approval to execute a contract with Herrera Landscape Snow Removal (8836 Lincolnwood Dr., Evanston, IL 60203) for the amount of $31, 600 to deliver landscaping services to the business districts. Staff recommends utilizing the Business District Improvement Program (Account 100.15.5300.62662), which has a budget of $150,000. For Action 8 of 448 City Council Agenda March 11, 2019 Page 9 of 9 (O4) Entrepreneurship Support Program Application The Economic Development Committee recommends approval from City Council for financial assistance through the Entrepreneurship Support Program totaling $2,500 to Nelson Career Curators. The Economic Development Business District Improvement Program (Account 100.15.5300.62662). The approved 2019 Fiscal Year Budget allocated $150,000 to this account. For Action (O5) Evanston Development Cooperative Request for Financial Assistance The Economic Development Committee recommends approval from City Council of $60,000 in Community Development Block Grant (CDBG) funding to the Evanston Development Cooperative. Funding source is from CDBG 215.21.5260.63035, Direct Financial Assistance to Businesses. The City has $60,000 allocated for Economic Development activities in its draft 2019 Action Plan, comprising $10,000 in unexpended funding from CDBG Program Year 2015 and $50,000 allocated in 2018. For Action (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment MEETINGS SCHEDULED THROUGH MARCH 2019 Upcoming Aldermanic Committee Meetings 3/13/2019 1:30 PM Lighthouse Landing Complex Committee 3/18/2019 6:00 PM City Council 3/19/2019 7:00 PM Housing & Community Development Act Committee 3/20/2019 6:00 PM Transportation & Parking Committee 3/20/2019 6:30 PM M/W/EBE Development Committee 3/21/2019 6:30 PM Equity & Empowerment Commission 3/28/2019 5:30 PM Emergency Telephone System Board Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 9 of 448 For City Council meeting of March 11, 2019 Item SP1 Harley Clarke Mansion For Discussion To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Subject: Harley Clarke Mansion Date: February 19, 2019 Recommended Action: At the Special City Council meeting of February 4, 2019, Alderman Wilson requested City Council consideration of a proposal for the use of the Harley Clarke Mansion. Staff requests City Council discuss the future of the Harley Clarke Mansion at the March 11, 2019 meeting, and provide staff with direction. Memorandum 10 of 448 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, February 25th, 2019 Present: Alderman Fiske Alderman Revelle Alderman Braithwaite Alderman Rainey Alderman Wynne Alderman Fleming Alderman Wilson Alderman Suffredin Alderman Rue Simmons (9) Absent: Presiding: Mayor Stephen Hagerty Devon Reid City Clerk 11 of 448 Mayor’s Public Announcements Mayor Hagerty Announcements: ●Colorectal Cancer Awareness Month - March 2019 Watch City Manager’s Public Announcements City Manager Wally Bobkiewicz Announcement: ●Farewell to Mario Treto, Jr., Deputy City Attorney Watch City Clerk’s Communications City Clerk Reid informed the public on how to register to speak for City Council public comment. Watch Public Comment Ray Friedman Thanked Mayor Hagerty for the town hall meeting at the Ecology Center. Asked if in the near future town hall meetings with each Alderman rotating them. Watch Doreen Price Talked about police powers Watch Mary Rosinski Encountered City Council to not sell the Evanston Library parking lot. Said the Robert Crown is not affordable with the current negotiations and would like the conditions to be re-negotiated. Watch Melanie Cody Read her statement in opposition to the Evanston Library parking lot being sold. Watch Michelle Sweeney Is opposed to the proposed development to sell the Evanston Library parking lot. Watch Austin Sherer Shared his opposition to selling the Evanston Library parking lot. Said the two year construction of the proposed development on the parking lot will hurt the nearby businesses. A better alternative to the proposal would be at 601 Davis Street for business offices. Watch 12 of 448 Vickie Burke Understands the city's desire to develop the land on the Evanston Library parking lot, but believes the current proposed development isn’t the plan to execute. Said any development in that land would have significant impact of safety, zoning, historic sites and businesses. Watch Glen Madeja Read a statement on behalf of Lori Osborne Watch Mike Vasilko Asked City Council to vote against agenda item SP1. Thanked Mayor Hagerty for conducting a town hall meeting at the Ecology Center. Watch Bruce Enenbach Spoke about the proposed library parking lot project. Said the project is not financially feasible, which is why other developers declined to make any proposals. Asked City Council to uphold the work made by the DAPR and Planning Committee regarding the library parking lot. Watch Janet Seidel Spoke on behalf of Carl Klein. Mr. Klein statement referenced Ordinance 4-O-19 talking about parking requirements and analysis of development sites. Asked what the benefit would be of approving a building that would pose a threat to public safety. Said the parking lot development should not be approved by City Council. Watch Virginia Beatty Spoke about the comprehensive plan, which is a statement for local government policies regarding physical development of Evanston. Wanted to make a pledge of $5,000 to enhance the library parking lot for the use of the community. Watch Harris Miller Opposed the development of the library parking lot and asked City Council to vote against it. Watch Steve Miller Said that residents deserve an explanation for the dramatic increase of cost for the Robert Crown Center. Feels that the public was mislead over the cost of the project and that accounted for the few objections raised over the project. Watch Sarah Schastok Opposed the Robert Crown project and would like a further analysis of the project to make it a better development. Watch Mark Tendam Former Ald. Mark Tendam said the current proposal doesn’t honor the RFP that was written years ago for the library parking lot. Watch Marcia Kuhr Stated she circulated a petition in her condo association that gathered the signatures of more than 60% of the residents who opposed the library parking lot development. One major concern is the traffic in the alley. Believes the new building would give a blind spot to oncoming traffic. Watch Lori Keenan Asked City Council to respect the decisions of the Boards and Watch 13 of 448 Commissions that were appointed to oversee the library parking lot development. Urged City Council to reject the Evanston Library parking lot development. Joan Safford Said the whole process for the request for proposal which requested a zoning change without speaking with the neighbors was a mistake and sets a bad precedent. Watch Kiera Kelly Believes it is critical for the public to know that real review processes are in place, zoning ordinances are being followed and Alderman are committed to making decisions based on facts. Watch Margie Rogasner Said the library parking lot will cause a daily inconvenience to the elderly residents in Evanston. Businesses around the construction will be affected during the construction project. Watch Bennett Johnson Invited City Council members to attend a community meeting discussing the Harley Clarke mansion. Watch Special Order of Business (SP1) Ordinance 10-O-19, Amending Portions of City Code Title 7, “Public Ways” to Include Police Powers to the Director of Public Works City Council adopted Ordinance 10-O-19, which will amend portions of City Code Title 7, “Public Ways” to include police powers to the Director of Public Works. For Action Passed 8-1 Ald. Fleming voted “No” Watch 14 of 448 (SP2) Ordinance 13-O-19, Amending City Code Section 8-4-6(C) – Private Scavenger Provided Receptacles City Council adopted Ordinance 13-O-19, which will amend City Code Section 8-4-6(C) - Private Scavenger Provided Receptacles, requiring trash receptacles be kept locked in the downtown zoning districts. For Action Passed 9-0 Watch Consent Agenda (M1) Approved Minutes of the Regular City Council Meeting of February 12, 2019 and February 18, 2019. For Action Approved on Consent Agenda Motion: Ald. Suffredin Watch (A1) Payroll – January 21, 2019 through February 3, 2019 $ 3,395,286.97 For Action Approved on Consent Agenda (A2) Bills List – February 26, 2019 $ 3,840,928.39 BMO Credit Card Activity – Period Ending December 26, 2018 (without Amazon) $ 161,281.90 For Action Approved on Consent Agenda (A3) BMO Amazon Credit Card Activity Period Ending December 26, 2019 $ 3,002.02 For Action Passed 8-1 Ald. Suffredin abstained Watch 15 of 448 (A4) Contract for Engineering Services for Oakton Street Water Supply Connection/Village of Lincolnwood with Greeley and Hansen, LLC City Council authorized the City Manager to execute a contract for engineering services related to the Oakton Street Water Supply Connection/ Village of Lincolnwood (RFP 18-59) with Greeley and Hansen, LLC (100 S Wacker Drive, Suite 1400, Chicago, IL 60606) in the amount of $222,217.00. Funding for design will be provided from the Water Fund (Account 513.71.7330.62145 – 419003), which has a FY 2019 budget of $240,000, of which all of it is remaining. For Action Approved on Consent Agenda (A5) Contract for Engineering Services for a Water System Vulnerability Assessment and Emergency Response Plan with AECOM City Council authorized the City Manager to execute a contract for engineering services related to a Water System Vulnerability Assessment and Emergency Response Plan (RFP 18-54) with AECOM (303 East Wacker Drive, Suite 1400 Chicago, Illinois 60601) in the amount of $294,804.00. Funding for the study will be provided from the Water Fund (Account 510.40.4200.62180). This account has a FY 2019 budget allocation of $545,000.00, all of which is remaining. For Action Approved on Consent Agenda (A6) Financial Advisor Services Agreement with PFM Financial Advisors LLC City Council waived the bidding process, approve and authorize the City Manager to execute a one-year agreement for financial advisor services with PFM Financial Advisors LLC (PFM) located at 222 N. LaSalle St. #910, Chicago, IL 60601. Financial advisor services are paid by the Debt Service, Capital Projects, and Crown Project Funds. The fee amount is included when the bond is issued. For Action Approved on Consent Agenda 16 of 448 (A7) Engagement with Chapman and Cutler, LLP for Bond Counsel City Council waived the bidding process, and approve and authorize the City Manager to execute a one-year engagement for bond counsel with Chapman and Cutler, LLP (111 West Monroe Street, Chicago, IL, 60603). Bond counsel services are paid by the Debt Service, Capital Projects, and Crown Project Funds. The fee amount is included when the bond is issued. For Action Approved on Consent Agenda (A8) Service Provider Agreement with YWCA Evanston/North Shore Staff recommends City Council authorize the City Manager to sign a six-month Service Provider Agreement with the YWCA Evanston/North Shore (1215 Church Street, Evanston, IL), which will cost $75,000. The agreement will provide 24 hour domestic violence services. Funds will be provided from the Health and Human Services – Service Agreements Fund (Account 100.24.2445.62509), with a YTD budget and balance of $75,000. For Action Held in Committee Watch (A9) Grant Agreement with Youth Job Center to Provide Funding for a Career Partnership Manager Staff recommends the City Council authorize the City Manager to sign a grant agreement with the Youth Job Center to provide funding in the amount of $90,000 to help cover the costs of a Career Partnership Manager. The position will help facilitate the partnership between the Youth Job Center, the Mayor’s Employer Advisory Council, Evanston Township High School and other community partners who are dedicated to supporting youth and young adults. Funding will be from the Good Neighbor Fund – Other Program Costs (Account 180.99.1800.62490), with FY18 budget of $370,000. For Action Item held for a future meeting Watch 17 of 448 (A10) Resolution 14-R-19, Intergovernmental Agreement with the Board of Education of Evanston Township High School District No. 202 for Implementation of Body Worn Cameras City Council adopted Resolution 14-R-19, authorizing the City Manager to execute an intergovernmental agreement with the Evanston Township High School District 202 (“ETHS”) for the implementation of body worn cameras with the existing school resource officers (the “Intergovernmental Agreement”). For Action Approved on Consent Agenda (A11) Ordinance 6-O-19, Sale Contract for City Owned Real Property Located at 1729 Dodge Avenue to Evanston Township High School District No. 202 City Council approved Ordinance 6-O-19 authorizing the City Manager to execute a sale contract for City-owned real property located at 1729 Dodge Avenue to Evanston Township High School District No. 202 for affordable housing. A two-thirds majority is required for adoption of this ordinance. For Introduction Approved on Consent Agenda (A12) Ordinance 14-O-19, Increasing the Number of Class D Liquor Licenses for Stacked and Folded at 824 Noyes Street City Council adopted Ordinance 14- O-19, amending Class D Liquor License from fifty-two to fifty-three for Bad Dog House Evanston, LLC, d/b/a Stacked and Folded, located at 824 Noyes Street. For Action Approved on Consent Agenda 18 of 448 (P1) Ordinance 4-O-19, Granting a Special Use Permit for a Planned Development Located at 1714-1720 Chicago Avenue and Amending the Zoning Map The Plan Commission and staff recommend denial of Ordinance 4-O-19 for approval of a Map Amendment from the R6 General Residential to the D3 Downtown Core Development District and a Planned Development for an 11- story office building with 76 on-site parking spaces. Passage of the Map Amendment shall require a favorable vote of three-fourths (3/4) of all the Aldermen per City Code 6-3-4-7 because a petition signed and acknowledged by 30% of owners of property within 500-feet of the subject property was submitted to the City. Motion to table until next regular City Council meeting with all Alderman present Passed 6-3 Ald. Wynne, Wilson and Suffredin voted “No” For Action Item tabled for March 18 meeting Motion: Ald. Revelle Motion: Ald. Fiske Watch (APP1) Appointment of Donald Wilson as Chair of Ethics Subcommittee The Ethics Subcommittee of the Rules Committee requests City Council approved the Mayor’s appointment of Alderman Donald Wilson as Chair of the Subcommittee, pursuant to Rule 9.10.5 of the City Council Rules. City Council Rule 9.10.5-Special Committees states “Except as provided in Rule 5.7, the chairs of these special committees shall be appointed by the Mayor with the advise and consent of the City Council.” The Subcommittee met for the first time on February 11, 2019 and agreed to appoint Alderman Wilson as Chair. For Action Approved on Consent Agenda 19 of 448 Call of the Wards Ward 1: No Report Watch Ward 2: Asked people to direct question to staff related to the parking lot contract. Watch Ward 3: Appreciated the speakers who shared their remarks during public comment. Watch Ward 4: Disappointed that City Council didn’t have an opportunity to discuss an agenda item. Watch Ward 5: Statement will be shared in the 5th Ward Newsletter regarding a proposed development on Emerson and Wesley. There will be a Ward meeting in March. Watch Ward 6: Police training exercise at Lincoln school on March 2 at 11:00 a.m. Watch Ward 7: No Report Watch Ward 8: Wished Chicago Alderman in the 49th and 50th Ward luck in the Chicago election. Watch Ward 9: Thanked residents for attending last week ward meeting. Thanked Fire Chief Scott and staff of Fire Station #2. Watch Adjournment Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned. 20 of 448 SPECIAL CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Saturday , March 2nd, 2019 Present: Alderman Fiske Alderman Revelle Alderman Wynne Alderman Rainey Alderman Wilson Alderman Fleming Alderman Rue Simmons Alderman Suffredin (8) Absent: Alderman Braithwaite (1) Presiding: Mayor Stephen Hagerty Devon Reid City Clerk 21 of 448 Mayor’s Public Announcements Mayor Hagerty had no announcements Watch City Manager’s Public Announcements City Manager Wally Bobkiewicz announced the departure of city staff member Shanalee Gallagher Watch City Clerk’s Communications City Clerk Reid informed the public of the upcoming school board election. Early Voting begins March 18 through April 1 in the Civic Center Room G300. Watch Public Comment Delores Holmes Asked City Council to reconsider the equity and empowerment goal for the city. Said it’s important to take the leadership role to making sure equity is happening in the city. Watch Doreen Price Read an article about equity and the connection Black Lives Matter has to Eleanor Roosevelt. Watch Mike Vasilco Wanted the city to look at a long term budget plan to address the projected debt once the Robert Crown Center is funded. Wanted to know how the city is expected to pay the debt interest in the year 2019 and 2020 for the Robert Crown Center. In the short term, he suggested a few ideas to reduce cost of the Robert Crown building. Watch Ray Freidman Wanted to know if the city is able to balance the budget without raising taxes or fees on services Watch 22 of 448 Special Order of Business (SP1) City Council Goals Staff requests that City Council discuss implementation of 2019-2020 City Council goals. Motion made to bring Equity and Empowerment back as a council goal in 2019. Passed 8-0 For Action Equity and Empowerment goal will be discussed at council meeting on March 15 Watch Call of the Wards Ward 1: No Report Watch Ward 2: No Report Watch Ward 3: No Report Watch Ward 4: No Report Watch Ward 5: No Report Watch Ward 6: No Report Watch Ward 7: No Report Watch Ward 8: No Report Watch 23 of 448 Ward 9: No Report Watch Adjournment Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned. 24 of 448 ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, March 11, 2019 6:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN SUFFREDIN II.APPROVAL OF MINUTES OF REGULAR MEETING OF FEBRUARY 25, 2019 III.CONSENT CALENDAR All matters listed under the Item III (3), Consent Calendar, are considered by the Committee to be routine and will be enacted in one motion without discussion. If discussion is desired, that item may be removed and considered separately. (A1) Payroll – February 4, 2019 through February 17, 2019 $ 3,122,700.75 (A2) Bills List – March 12, 2019 $ 3,030,105.51 Credit Card Activity (not including Amazon purchases) - Period Ending January 26, 2019 $ 153,068.53 For Action (A5) Contract with Landscape Concepts Management, Inc., for Green Bay Road Landscape Maintenance Staff recommends City Council authorize the City Manager to execute a contract for the 2019 Green Bay Road Landscape Maintenance contract to the low bidder, Landscape Concepts Management, Inc., (31745 Alleghany Rd., Grayslake, IL, 60030) in the amount of $25,117.30. Funding for this project is included in the proposed FY 2019 General Fund budget (Account 100.40.4330.62195), which has a total allocation of $142,000.00. For Action 25 of 448 (A6) Contract with Cleanslate Chicago, LLC, for 2019 Mowing Services Staff recommends City Council authorize the City Manager to execute a contract award for the 2019 Mowing Services to the low bidder, Cleanslate Chicago, LLC (1540 South Ashland, Chicago, IL), in the amount of $30,896.25. Funding for this project is included in the proposed FY 2019 General Fund budget (Account 100.40.4330.62195), which has a total allocation of $142,000.00. For Action (A7) Contract with Visu-Sewer of Illinois, LLC for the 2019 CIPP Sewer Rehabilitation Contract A Project Staff recommends that City Council authorize the City Manager to execute a contract for the 2019 CIPP Sewer Rehabilitation Contract A (Bid No. 19-01) with Visu-Sewer of Illinois, LLC (9014 S Thomas Avenue, Bridgeview, IL 60455) in the amount of $332,121.00. Funding for this project is from Sewer Fund (Account No. 515.40.4535.62461–419004), which has an FY 2019 budget of $700,000 for this work, all of which is remaining. For Action (A8) Sole Source Purchase of Hot Mix Asphalt from Builders Asphalt Staff recommends that City Council authorize the City Manager to execute a one- year single source contract for the purchase of Hot Mix Asphalt with Builders Asphalt (4413 Roosevelt Road Suite 108, Hillside, IL 60162) in the amount of $48,700. Funding will be provided by three separate accounts, which are detailed on the corresponding transmittal memorandum. For Action (A9) Sole Source Contract for Purchase of Concrete and Flowable Fill with Ozinga Ready Mix Inc. Staff recommends the City Council authorize the City Manager to execute a one year single source contract for the purchase of concrete and flowable fill with Ozinga Ready Mix Concrete Inc. (2222 South Lumber Street, Chicago, IL) in the amount of $45,000. Funding will be provided by three separate accounts, which are detailed on the corresponding transmittal memorandum. For Action (A12) Sole Source Agreement with Robothink, LLC for Youth Classes and Camps Staff recommends City Council approval of the sole source agreement with Robothink, LLC (37 Sherwood Ter., Suite 122, Lake Bluff, IL 60066) for instruction of youth robotic and coding classes and camps. Instructional expenses are paid from the Chandler-Newberger Fund (Account 100.30.3035.62505), which has a $125,900 budgeted allocation. Compensation for the vendor is based on the following amount of revenue collected. For 2019, staff is projecting $29,000 in revenues and $22,000 in expenses. For Action 26 of 448 (A13) 2019 Non-Park Special Events Staff recommends approval of the 2019 non-park special events, contingent upon compliance of all requirements as set forth by the Special Event Policy & Guidelines. Costs for city services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. These fees are waived for City events and City co-sponsored Events. For Action (A14) Resolution 22-R-19, Nine Month Lease for Studio 109 at Noyes Cultural Arts Center Staff recommends approval of Resolution 22-R-19 authorizing the City Manager to enter into an agreement for a nine (9) month lease term with new tenants and Evanston residents, Jane Rickard and Rimma Mitchell, to lease studio 109 at the Noyes Cultural Arts Center. For Action (A15) Resolution 23-R-19, Nine Month Lease for Studio B12 at the Noyes Cultural Arts Center Staff recommends approval of Resolution 23-R-19 authorizing the City Manager to enter into an agreement for a nine (9) month lease term with new tenant and Evanston resident Tina Rohde, to lease vacant studio B12 at the Noyes Cultural Arts Center. For Action (A16) Resolution 17-R-19, One-Year Lease Agreement for Office Space at the Lorraine H. Morton Civic Center Staff recommends City Council adoption of Resolution 17-R-19 authorizing the City Manager to negotiate the lease of office space with Mental Health America of the North Shore (MHA) at the rate of $142.50 per month for 12 months beginning April 2, 2019 for 142.5 square feet of space on the ground floor of the Lorraine H. Morton Civic Center, Suite G204. For Action (A17) Resolution 24-R-19, One-Year Lease Agreement for the Apartment located at 1223 Simpson Street Staff recommends City Council adopt Resolution 24-R-19, authorizing the City Manager to execute a lease between the City of Evanston and Diane Kerston and Omar Lockhart for 12 months beginning May 1, 2019 through April 30, 2019 for the apartment located at 1223 Simpson Street. The monthly rent will be $1,500 per month. For Action 27 of 448 (A19) Ordinance 19-O-19, Sale of Surplus Property Fleet Vehicles Staff recommends that City Council adopt Ordinance 19-O-19, directing the City Manager to offer the sale of vehicles owned by the City through public auction at the Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on Tuesday, March 26, 2019 or any other subsequent America’s Online Auction. These vehicles have been determined to be surplus as a result of new vehicle replacements being placed into service or vehicles that had to be taken out of service for safety reasons with the intention of eventual replacement. For Introduction IV.ITEMS FOR CONSIDERATION (A3) Amazon Credit Card Activity –Ending January 26, 2019 $ 5,574.50 For Action (A4) Contract with Chicagoland Paving for Lovelace Park – Tennis Court Rehabilitation Staff recommends City Council authorize the City Manager to execute a contract for the Lovelace Park – Tennis Court Rehabilitation with Chicagoland Paving (225 Telser Rd., Lake Zurich, IL 60047) in the amount of $124,000.00. This contract is part of a bid advertised by the Municipal Partnering Initiative (MPI). Funding will be provided from the CIP Fund 2019 General Obligation Bonds (Account 415.40.4119.65515 – 518006), which has a budget allocation of $250,000, all of which is remaining. For Action (A10) Purchase/Lease of City Vehicles Staff recommends City Council approval of the purchase of eight (8) vehicles for operations in the Public Works Agency and Administrative Services Department and the lease of four (4) vehicles for operations in the Administrative Services Department. The following vehicles will be purchased: two (2) 2019 Ford Pickups from Currie Motors Fleet (10125 W. Laraway, Frankfort, IL 60423) in the amount of $81,384.00; one (1) John Deere Tractor from Buck Bros., Inc. (29626 N. Highway 12, Wauconda, IL 60084 in the amount of $47,703.03; two (2) Vermeer Chippers from Vermeer-Illinois, Inc. (2801 Beverly Drive, Aurora, IL 60504) in the amount of $154,480.00; one (1) Falcon Asphalt Recycler/Hot Box from Midwest Paving Equipment, Inc. (575 DuPage Blvd., Suite 2387, Glen Ellyn, IL 60137) in the amount of $40,473.00; one (1) Hamm Roller from Roland Machinery Co. (816 N. Dirksen Parkway, Springfield, IL 62702 in the amount of $69,280.00; and one (1) 2019 Ford Transit Connect Van from Kunes Country Ford of Antioch (104 Route 173 W. Antioch, IL 60002) in the amount of $21,707.00. The following vehicles will be leased to own: four (4) 2019 Nissan Rogue SUVs from Nissan Autobarn of Evanston (1012 Chicago Ave, Evanston, IL 60202) in the amount of $107,091.36 (to be spread out over 3 years). Funding will be from the Equipment Replacement Funds (Account 601.19.7780.65550 and Account 601.19.7780.62402) and the Parking Fund (Account 505.19.7005.65070). Further details can be found on the corresponding transmittal memorandum. For Action 28 of 448 (A11) Service Provider Agreement with YWCA Evanston/North Shore Staff recommends City Council authorize the City Manager to sign a six-month Service Provider Agreement with the YWCA Evanston/North Shore (1215 Church Street, Evanston, IL), which will cost $75,000. The service agreement will supplement current victim services with training for law enforcement, 24 hour crisis intervention, and set aside 2 beds for a victim of Domestic violence. Funds will be provided from the Health and Human Services–Service Agreements Fund (Account 100.24.2445.62509), with a YTD budget and balance of $75,000. The City Council previously approved to fund two current fulltime victim advocate positions for six months, and eliminates one vacant victim advocate position. For Action (A18) Resolution 18-R-19, Loan Agreement with Police Chief, Demitrous Cook Staff recommends City Council adoption of Resolution 18-R-19 approving a loan to Police Chief, Demitrous Cook. Funding will be from the General Fund (Account 100.12230). As this is a loan, the expense is being booked to a receivable account and the money will be repaid into the same account upon his departure. For Action V. ITEMS FOR DISCUSSION VI. COMMUNICATIONS VII. ADJOURNMENT 29 of 448 Administration & Public Works Committee Meeting Minutes of February 25, 2019 James C. Lytle Council Chambers – 6:00 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: C. Fleming, T. Suffredin, A. Rainey, R. Rue Simmons MEMBERS ABSENT: P. Braithwaite STAFF PRESENT: D. Stoneback, W. Bobkiewicz, E. Storlie, M. Treto, H. Desai, L. Biggs, K. Richardson, D. King, Chief Cook PRESIDING OFFICIAL: Ald. Suffredin I. DECLARATION OF A QUORUM: ALDERMAN SUFFREDIN, CHAIR A quorum being present, Ald. Suffredin called the meeting to order at 6:03p.m. II. APPROVAL OF MINUTES OF REGULAR MEETING OF FEBRUARY 11, 2019 Ald. Rue Simmons moved to accept the Minutes of February 11, 2019 A&PW meeting as submitted, seconded by Ald. Fleming. The Minutes of the February 11, 2019 A&PW meeting were approved unanimously 4-0. III. CONSENT CALENDAR All matters listed under the Item III (3), Consent Calendar, are considered by the Committee to be routine and will be enacted in one motion without discussion. If discussion is desired, that item may be removed and considered separately. (A1) Payroll – January 21, 2019 through February 3, 2019 $ 3,395,286.97 For Action (A2) Bills List – February 26, 2019 $ 3,840,928.39 BMO Credit Card Activity – Period Ending December 26, 2018 (without Amazon) $ 161,281.90 For Action Ald. Rue Simmons moved to recommend approval of the Payroll of January 21, 2019 through February 3, 2019 in the amount of $3,395,286.97, Bills list for February 26, 2019 in the amount of $3,840,928.39 and BMO Credit Card Activity (without Amazon) for the period ending Decmeber 26, 2018 in the amount of $161,281.90, seconded by Ald. Fleming. The Committee voted unanimously 4-0 to approve the payroll, bills and credit card activity. DRAFT - NOT APPROVED 30 of 448 (A6) Financial Advisor Services Agreement with PFM Financial Advisors, LLC Staff recommends the City Council waive the bidding process, approve and authorize the City Manager to execute a one-year agreement for financial advisor services with PFM Financial Advisors, LLC (PFM) located at 222 N. LaSalle St. #910, Chicago, IL 60601. Financial advisor services are paid by the Debt Service, Capital Projects, and Crown Project Funds. The fee amount is included when the bond is issued. For Action – Removed from consent by Ald. Suffredin Ald. Rainey moved to recommend City Council waive the bidding process, approve and authorize the City Manager to execute a one-year agreement for financial advisor services with PFM Financial Advisors, LLC (PFM), seconded by Ald. Rue Simmons. Chief Financial Officer/Treasurer Hitesh Desai explained that PFM and Chapman and Cutler have done a great job especially in navigating through all the complex requirements of issuing 501c3 bonds for the Robert Crown Center construction project. The City will be issuing a second round of bonds for the project in May or June because of an aggressive construction schedule. It is in the best interest of the City to retain both PFM and Chapman and Cutler this year for continuity of service. The Committee voted unanimously 4-0 to approve the agreement. (A7) Engagement with Chapman and Cutler, LLP for Bond Counsel Staff recommends the City Council waive the bidding process, and approve and authorize the City Manager to execute a one-year engagement for bond counsel with Chapman and Cutler, LLP (111 West Monroe Street, Chicago, IL, 60603). Bond counsel services are paid by the Debt Service, Capital Projects, and Crown Project Funds. The fee amount is included when the bond is issued. For Action – Removed from consent by Ald. Suffredin Ald. Rainey moved to recommend City Council waive the bidding process, and approve and authorize the City Manager to execute a one-year engagement for bond counsel with Chapman and Cutler, LLP, seconded by Ald. Rue Simmons. The Committee voted unanimously 4-0 to approve the agreement. (A10) Resolution 14-R-19, Intergovernmental Agreement with the Board of Education of Evanston Township High School District No. 202 for Implementation of Body Worn Cameras Staff recommends City Council adopt Resolution 14-R-19, authorizing the City Manager to execute an intergovernmental agreement with the Evanston Township High School District 202 (“ETHS”) for the implementation of body worn cameras with the existing school resource officers (the “Intergovernmental Agreement”). For Action 31 of 448 (A11) Ordinance 6-O-19, Sale Contract for City Owned Real Property Located at 1729 Dodge Avenue to Evanston Township High School District No. 202 Staff recommends City Council approval of Ordinance 6-O-19 authorizing the City Manager to execute a sale contract for City-owned real property located at 1729 Dodge Avenue to Evanston Township High School District No. 202 for affordable housing. A two-thirds majority is required for adoption of this ordinance. For Introduction Ald. Rue Simmons moved to recommend City Council approval of the consent agenda, seconded by Ald. Rainey The Committee voted unanimously 4-0 to approve the consent agenda. IV. ITEMS FOR CONSIDERATION (A3) BMO Amazon Credit Card Activity Period Ending December 26, 2018 $ 3,002.02 For Action Ald. Fleming moved to recommend approval of the BMO credit card activity for the period ending December 26, 2018 in the amount of $3,002.02, seconded by Ald. Rainey. Ald. Fleming appreciates staffs efforts in the decrease in Amazon spending. The Committee voted 3-0 with Ald. Suffredin abstaining to approve the Amazon credit card activity. (A4) Contract for Engineering Services for Oakton Street Water Supply Connection/Village of Lincolnwood with Greeley and Hansen, LLC Staff recommends City Council authorize the City Manager to execute a contract for engineering services related to the Oakton Street Water Supply Connection/ Village of Lincolnwood (RFP 18-59) with Greeley and Hansen, LLC (100 S Wacker Drive, Suite 1400, Chicago, IL 60606) in the amount of $222,217.00. Funding for design will be provided from the Water Fund (Account 513.71.7330.62145 – 419003), which has a FY 2019 budget of $240,000, of which all of it is remaining. For Action Ald. Rainey moved to recommend City Council authorize the City Manager to execute a contract for engineering services related to the Oakton Street Water Supply Connection/Village of Lincolnwood (RFP 18-59) with Greeley and Hansen, LLC in the amount of $222,217.00, seconded by Ald. Rue Simmons. The Committee voted unanimously 4-0 to approve the contract. 32 of 448 (A5) Contract for Engineering Services for a Water System Vulnerability Assessment and Emergency Response Plan with AECOM Staff recommends City Council authorize the City Manager to execute a contract for engineering services related to a Water System Vulnerability Assessment and Emergency Response Plan (RFP 18-54) with AECOM (303 East Wacker Drive, Suite 1400 Chicago, Illinois 60601) in the amount of $294,804.00. Funding for the study will be provided from the Water Fund (Account 510.40.4200.62180). This account has a FY 2019 budget allocation of $545,000.00, all of which is remaining. For Action Ald. Rue Simmons moved to recommend City Council authorize the City Manager to execute a contract for engineering services related to a Water System Vulnerability Assessment and Emergency Response Plan (RFP 18- 54) with AECOM in the amount of $294,804.00, seconded by Ald. Rainey. At Ald. Fleming’s inquiry, Water Production Bureau Chief Darrell King explained the variances in price of the bids. The review team agreed that AECOM submitted the most thorough water system vulnerability assessment and emergency response plan and they presented a highly qualified team. The City received 7 RFP responses and most understood the scope of work. The review team did not feel that the lowest bidder, Greeley and Hansen, LLC, understood the scope of work. There was also a deficiency in team experience with this type of project. The Committee voted unanimously 4-0 to approve the contract. (A8) Service Provider Agreement with YWCA Evanston/North Shore Staff recommends City Council authorize the City Manager to sign a six-month Service Provider Agreement with the YWCA Evanston/North Shore (1215 Church Street, Evanston, IL), which will cost $75,000. The agreement will provide 24 hour domestic violence services. Funds will be provided from the Health and Human Services – Service Agreements Fund (Account 100.24.2445.62509), with a YTD budget and balance of $75,000. For Action Ald. Fleming moved to hold Item A8, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to hold item A8. (A9) Grant Agreement with Youth Job Center to Provide Funding for a Career Partnership Manager Staff recommends the City Council authorize the City Manager to sign a grant agreement with the Youth Job Center to provide funding in the amount of $90,000 to help cover the costs of a Career Partnership Manager. The position will help facilitate the partnership between the Youth Job Center, the Mayor’s Employer Advisory Council, Evanston Township High School and other community partners who are dedicated to supporting youth and young adults. Funding will be from the Good Neighbor Fund – Other Program Costs (Account 33 of 448 180.99.1800.62490), with FY18 budget of $370,000. For Action Ald. Fleming moved to recommend City Council authorize the City Manager to sign a grant agreement with the Youth Job Center to provide funding in the amount of $90,000 to help cover the costs of a Career Partnership Manager to help facilitate the partnership between the Youth Job Center, the Mayor’s Employer Advisory Council, Evanston Township High School and other community partners who are dedicated to supporting youth and young adults, seconded by Ald. Rue Simmons. Ald. Rainey asked staff to provide information on every project with career opportunities for job and workforce development for youth and young adults. Ald. Fleming asked how this position is different from high school and career counselors at ETHS. Karen Demorest, Executive Director of YJC explained that approximately 20% of ETHS graduates do not pursue a college education. The purpose of this position is to provide them with options available to them as they graduate inluding entry level positions, short-term training and apprenticeship programs. The Career Partnership Manager will work with ETHS counselors, teachers and administration to build an internal system that links students to career options. They will also work with employers to create internal career paths in order to build a sustainable system. At Ald. Flemings inquiry, Chair of the Mayor’s Employer Advisory Committee Neil Gambow explained that the Mayor has allocated 2 years of funding of this position through the Good Neighbor Fund. Funding beyond 2020 will be sorted out later. The Committee voted unanimously 4-0 to approve the agreement. V. ITEMS FOR DISCUSSION (APW1)Wheel Tax Due Date During the January 12, 2019 City Council meeting Alderman Suffredin made a referral requesting that staff investigate alternative dates for Wheel Tax deadlines in order to benefit Evanston residents. The current deadline of December 31 creates hardships for residents who are saving for holiday spending, and it also presents logistical challenges for those who travel during the end of the year. Staff recommends moving the wheel tax deadline to October 1 annually, with a renewal period that would begin on August 1 and run through September 30. For Discussion Chief Financial Officer Hitesh Desai discussed moving the wheel tax deadline annually to October 1st with the renewal period beginning August 1st through September 30th. Alex Thorpe, Revenue Manager explained the advantages of moving to an October 1st due date, including allowing more time for Northwestern students to get proper parking documentation needed for proof of residency for residential permits. He noted that during the transition period, the 2020 renewal notices will 34 of 448 still be sent out in October with a deadline of December 31, 2019. However, residents will be paying wheel tax for the period of January 1 through September 30, 2020 prorated to reflect the 9 month renewal. Ald. Suffredin asked about the possibility to renew on a 21 month cycle or some incentive to pay early. Revenue Manager Thorpe is working with our parking vendor on text blasts and an e-notification through the Passport Parking app. Ald. Rainey would like to discuss this with residents for feedback over the next couple of weeks. Revenue Manager Thorpe added that there is enough time for public feedback because testing would not start until August. Ald. Fleming noted there are various other fees due around the same time. She asked if the City can offer 6, 12 and 24 month options. She would also like Northwestern students to have the ability to pay for their wheel tax on campus. VI. COMMUNICATIONS VII. ADJOURNMENT Ald. Rainey moved to recommend adjournment, seconded by Ald. Rue Simmons. The meeting adjourned at 6:30pm. Respectfully Submitted, Janella Hardin, PHR 35 of 448 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Hitesh Desai, Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: March 7, 2019 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Summary: Payroll – February 4, 2019 through February 17, 2019 $ 3,122,700.75 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – March 12, 2019 $ 3,030,105.51 General Fund Amount – Bills list $ 327,190.06 Advanced Checks – Bills list $ 98.60 327,288.66 TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 6,152,806.26 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Credit Card Activity – Period Ending January 26, 2019 BMO $ 153,068.53 Attachments: Bills List Credit Card Transactions for Period Ending January 26, 2019 For City Council meeting of March 11, 2019 Items A1 & A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 36 of 448 100 GENERAL FUND Vendor Invoice Description Invoice Date Invoice Amount 259711 - EYE MED VISION CARE 02/28/2019 4,216.37 $4,216.37 123581 - GUARDIAN 02/27/2019 18,206.55 106088 - METLIFE SMALL BUSINESS CENTER 02/21/2019 21,091.71 $39,298.26 103624 - NATIONAL GUARDIAN LIFE INSURANCE CO.02/27/2019 193.85 $193.85 105394 - VERIZON WIRELESS 02/01/2019 16,965.59 $16,965.59 103883 - OFFICE DEPOT 01/30/2019 32.40 103883 - OFFICE DEPOT 01/28/2019 38.59 $70.99 $70.99 $70.99 249642 - WALTER BOBKIEWICZ 02/25/2019 742.39 $742.39 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2019 84.32 $84.32 16415 - HILLARY WOLFF 02/28/2019 168.05 $168.05 16335 - CJB CREATIONS, LLC 02/27/2019 464.90 $464.90 $1,459.66 103917 - ON TRACK FULFILLMENT INC.02/15/2019 444.76 $444.76 316419 - AVI SYSTEMS, INC.02/27/2019 2,750.00 $2,750.00 $3,194.76 12151 - MULTILINGUAL CONNECTIONS LLC 02/19/2019 95.00 $95.00 $95.00 100177 - ALLEGRA PRINT & IMAGING 02/15/2019 39.00 $39.00 103883 - OFFICE DEPOT 02/12/2019 44.99 103883 - OFFICE DEPOT 02/13/2019 60.75 $105.74 $144.74 16393 - ELVIA TOVAR 02/25/2019 75.00 16394 - JANICE WALSH 02/25/2019 75.00 16404 - MARY MULLENIX 02/28/2019 56.50 16370 - MICHELLE CARR 02/25/2019 56.50 16395 - VALERIE VELHO 02/25/2019 62.50 $325.50 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 WT REFUND Account 52010 - VEHICLE LICENSES Totals Account 52010 - VEHICLE LICENSES WT REFUND DUPLICATE WT PAYMENT WHEEL TAX REFUND - BENEFIT CARD WT REFUND - BENEFIT CARD Account 65095 - OFFICE SUPPLIES Totals Business Unit 1555 - FINANCIAL ADMINISTRATION Totals Business Unit 1560 - REVENUE & COLLECTIONS Account 62210 - PRINTING Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Business Unit 1535 - SUSTAINABILITY GRANT Totals Business Unit 1555 - FINANCIAL ADMINISTRATION Account 62210 - PRINTING BUSINESS CARDS FOR JANELLA HARDIN Business Unit 1535 - SUSTAINABILITY GRANT Account 62490 - OTHER PROGRAM COSTS TRANSLATION OF EXPERIENCE CLIMATE CHANGE Account 62490 - OTHER PROGRAM COSTS Totals 1 YEAR SYSTEM SUPPORT - CABLE HEADEND RENEWAL Account 64004 - PEG FEE DISTRIBUTION Totals Business Unit 1510 - PUBLIC INFORMATION Totals Account 62205 - ADVERTISING 1ST WARD POSTCARD - MAILING Account 62205 - ADVERTISING Totals Account 64004 - PEG FEE DISTRIBUTION Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 1505 - CITY MANAGER Totals Business Unit 1510 - PUBLIC INFORMATION REIMBURSEMENT: PWA PARK BENCH GIS Account 62490 - OTHER PROGRAM COSTS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS COMMUNICATIONS CONSULTANT Account 62380 - COPY MACHINE CHARGES COPY MACHINE CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 62490 - OTHER PROGRAM COSTS Department 15 - CITY MANAGER'S OFFICE Business Unit 1505 - CITY MANAGER Account 62295 - TRAINING & TRAVEL CITY MANAGER MEETING EXPENSE REIMBURSEMENTS Account 62295 - TRAINING & TRAVEL Totals Account 65095 - OFFICE SUPPLIES Totals Business Unit 1300 - CITY COUNCIL Totals Department 13 - CITY COUNCIL Totals Department 13 - CITY COUNCIL Business Unit 1300 - CITY COUNCIL Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 21650 - LIFE INSURANCE-UNIVERSAL Totals Account 22725 - CELL PHONE BILLS PAYABLE COMMUNICATION CHARGES Account 22725 - CELL PHONE BILLS PAYABLE Totals METLIFE MONTHLY INVOICE Account 21640 - DENTAL INSURANCE Totals Account 21650 - LIFE INSURANCE-UNIVERSAL NGL MONTHLY INVOICE EYEMED MONTHLY INVOICE Account 21639 - VISION INSURANCE DEDUCTI Totals Account 21640 - DENTAL INSURANCE GUARDIAN DENTAL MONTHLY INVOICE Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 Fund 100 - GENERAL FUND Account 21639 - VISION INSURANCE DEDUCTI Run by Tera Davis on 03/04/2019 03:48:31 PM Page 1 of 1137 of 448 100 GENERAL FUND Vendor Invoice Description Invoice Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 14374 - ACCOUNTING PRINCIPALS 02/14/2019 905.60 14374 - ACCOUNTING PRINCIPALS 02/27/2019 891.45 $1,797.05 14374 - ACCOUNTING PRINCIPALS 02/22/2019 1,103.70 $1,103.70 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2019 42.16 $42.16 15602 - PFM ASSET MANAGEMENT 02/15/2019 1,500.00 $1,500.00 105126 - THIRD MILLENNIUM ASSOCIATES, INC.02/19/2019 675.00 $675.00 $5,443.41 104738 - SIKICH LLP 12/18/2018 1,000.00 $1,000.00 103883 - OFFICE DEPOT 02/22/2019 (44.99) ($44.99) $955.01 11635 - COOK COUNTY TOWNSHIP ASSESSORS' ASSOCIATION 02/22/2019 300.00 $300.00 $300.00 103883 - OFFICE DEPOT 02/05/2019 1.49 103883 - OFFICE DEPOT 02/02/2019 5.29 103883 - OFFICE DEPOT 02/04/2019 5.52 103883 - OFFICE DEPOT 02/04/2019 10.99 $23.29 $23.29 13406 - JASON BROWN 02/28/2019 270.00 103883 - OFFICE DEPOT 01/29/2019 41.96 $311.96 $311.96 103883 - OFFICE DEPOT 02/04/2019 93.56 $93.56 $93.56 103883 - OFFICE DEPOT 01/29/2019 115.39 $115.39 $115.39 $12,136.78 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2019 21.08 $21.08 268935 - JEFFREY D. GREENSPAN 03/01/2019 1,530.00 269400 - MITCHELL C. EX 03/01/2019 1,530.00 137723 - SUSAN D BRUNNER 03/01/2019 2,380.00 $5,440.00 $5,461.08 $5,461.08 Business Unit 1705 - LEGAL ADMINISTRATION Totals Department 17 - LAW Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS HEARINGS OFFICER HEARINGS OFFICER HEARINGS OFFICER Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Department 17 - LAW Business Unit 1705 - LEGAL ADMINISTRATION Account 62380 - COPY MACHINE CHARGES COPY MACHINE CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 66040 - GENERAL ADMINISTRATION & SUPPORT Totals Business Unit 1590 - OFFICE OF EQUITY AND EMPOWERMENT Totals Department 15 - CITY MANAGER'S OFFICE Totals Business Unit 1585 - ADMINISTRATIVE HEARINGS Totals Business Unit 1590 - OFFICE OF EQUITY AND EMPOWERMENT Account 66040 - GENERAL ADMINISTRATION & SUPPORT OFFICE SUPPLIES Business Unit 1585 - ADMINISTRATIVE HEARINGS Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals OFFICE SUPPLIES Account 66040 - GENERAL ADMINISTRATION & SUPPORT Totals Business Unit 1580 - COMMUNITY ARTS Totals Business Unit 1575 - PURCHASING Totals Business Unit 1580 - COMMUNITY ARTS Account 66040 - GENERAL ADMINISTRATION & SUPPORT ARTS COUNCIL COMMUNITY SUPPORT FUND OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 1571 - TAX ASSESSMENT ADVOCACY Totals Business Unit 1575 - PURCHASING Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Business Unit 1571 - TAX ASSESSMENT ADVOCACY Account 64545 - PERSONAL COMPUTER SOFTWARE COOK COUNTY RENEWAL FEES Account 64545 - PERSONAL COMPUTER SOFTWARE Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 1570 - ACCOUNTING Totals Business Unit 1570 - ACCOUNTING Account 62110 - AUDITING PROGRESS BILLING - AUDIT OF THE YEAR ENDED DECEMBER 31, 2018 Account 62110 - AUDITING Totals OFF SEASON SERVER FEE Account 65045 - LICENSING/REGULATORY SUPP Totals Business Unit 1560 - REVENUE & COLLECTIONS Totals Account 62705 - BANK SERVICE CHARGES ARBITRAGE REPORT FOR 2013B GO BONDS Account 62705 - BANK SERVICE CHARGES Totals Account 65045 - LICENSING/REGULATORY SUPP Account 61060 - SEASONAL EMPLOYEES Totals Account 62380 - COPY MACHINE CHARGES COPY MACHINE CHARGES Account 62380 - COPY MACHINE CHARGES Totals TEMPORARY PERSONNEL SERVICES Account 61055 - TEMPORARY EMPLOYEES Totals Account 61060 - SEASONAL EMPLOYEES SEASONAL HIRE WITH ACCOUNTING PRINCIPALS Account 61055 - TEMPORARY EMPLOYEES TEMPORARY PERSONNEL SERVICES Run by Tera Davis on 03/04/2019 03:48:31 PM Page 2 of 1138 of 448 100 GENERAL FUND Vendor Invoice Description Invoice Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 326463 - THEODORE POLYGRAPH SERVICE, INC.02/21/2019 175.00 $175.00 13247 - STANDARD & ASSOCIATES 02/28/2019 12,061.53 $12,061.53 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2019 21.08 $21.08 255280 - ESPYR 02/27/2019 650.70 $650.70 103883 - OFFICE DEPOT 02/22/2019 91.01 103883 - OFFICE DEPOT 02/26/2019 17.63 $108.64 $13,016.95 102642 - IRON MOUNTAIN OSDP 01/31/2019 3,916.23 $3,916.23 101401 - DELL COMPUTER CORP.02/19/2019 42,707.59 $42,707.59 14375 - MORGAN BIRGE & ASSOCIATES, INC.01/11/2019 3,792.36 $3,792.36 $50,416.18 16411 - PINGFAN LU 02/28/2019 900.00 $900.00 $900.00 100401 - COMCAST CABLE 01/20/2019 131.76 100599 - ASSA ABLOY ENTRANCE SOLUTIONS 02/14/2019 784.63 100599 - ASSA ABLOY ENTRANCE SOLUTIONS 02/13/2019 245.27 101960 - FOX VALLEY FIRE & SAFETY 02/11/2019 182.99 $1,344.65 299170 - WOPPEL, CHRISTOPHER 01/25/2019 200.00 $200.00 322695 - ECO-CLEAN MAINTENANCE 02/28/2019 6,133.00 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 02/09/2019 212.00 101788 - SCHNEIDER ELECTRIC BUILDINGS AMERICA 01/31/2019 6,986.50 $13,331.50 101143 - COMED 12/03/2018 414.21 101143 - COMED 01/07/2019 138.07 $552.28 103744 - NICOR 02/04/2019 321.87 103744 - NICOR 02/04/2019 1,342.45 103744 - NICOR 02/08/2019 347.64 $2,011.96 10546 - SUPERIOR INDUSTRIAL SUPPLY 02/15/2019 821.27 $821.27 103195 - MARK VEND COMPANY 02/14/2019 145.88 15712 - PRESTIGE DISTRIBUTION INC.02/05/2019 3,150.00 $3,295.88 CIVIC CENTER 4TH FLOOR WASHROOM PARTITIONS Account 65050 - BLDG MAINTENANCE MATERIAL Totals JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Account 65050 - BLDG MAINTENANCE MATERIAL COFFEE AND SUPPLIES UTILITIES: NICOR GAS UTILITIES: NICOR GAS Account 64015 - NATURAL GAS Totals Account 65040 - JANITORIAL SUPPLIES UTILITIES: COMED Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS UTILITIES: NICOR GAS 2019 HVAC BAS FOR MULTIPLE FACILITIES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64005 - ELECTRICITY UTILITIES: COMED Account 62360 - MEMBERSHIP DUES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS 2019 JANITORIAL SERVICES ALARM SERVICES RECYCLING CENTER MAR-MAY 2019 FIRE SPRINKLER INSPECTION FOR ROBERT CROWN Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 62360 - MEMBERSHIP DUES REIMBURSEMENT: ELECTRICAL LICENSE Business Unit 1950 - FACILITIES Account 62225 - BLDG MAINTENANCE SERVICES COMMUNICATION CHARGES CIVIC CENTER SLIDING DOOR REPAIRS CIVIC CENTER SLIDING DOOR REPAIRS Account 62451 - TOWING AND BOOTING CONTRACTS TOW & HOOK REFUND Account 62451 - TOWING AND BOOTING CONTRACTS Totals Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals Account 65555 - PERSONAL COMPUTER EQUIPMENT Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals Business Unit 1941 - PARKING ENFORCEMENT & TICKETS DELL SOLE SOURCE RENEWAL - MHEC-07012015 Account 62340 - COMPUTER LICENSE & SUPP Totals Account 65555 - PERSONAL COMPUTER EQUIPMENT ONE YEAR OF SUPPORT AND UPGRADE FOR VOICEMAIL Account 62175 - IS SERVICES OFFSITE DATA STORAGE Account 62175 - IS SERVICES Totals Account 62340 - COMPUTER LICENSE & SUPP Account 65095 - OFFICE SUPPLIES Totals Business Unit 1929 - HUMAN RESOURCE DIVISION Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES COPY MACHINE CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS EAP CONSULTING-EMPLOYEE SERVICES Account 62274 - TEST ADMINISTRATION EMPLOYEE TESTING-STANDARD & ASSOC. Account 62274 - TEST ADMINISTRATION Totals Account 62380 - COPY MACHINE CHARGES Business Unit 1929 - HUMAN RESOURCE DIVISION Account 62160 - EMPLOYMENT TESTING SERVICES EMPLOYMENT TESTING-THEODORE POLYGRAPH Account 62160 - EMPLOYMENT TESTING SERVICES Totals Department 19 - ADMINISTRATIVE SERVICES Run by Tera Davis on 03/04/2019 03:48:31 PM Page 3 of 1139 of 448 100 GENERAL FUND Vendor Invoice Description Invoice Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 107037 - GLOBAL EQUIPMENT COMPANY 02/21/2019 3,278.20 $3,278.20 103883 - OFFICE DEPOT 02/13/2019 46.36 103883 - OFFICE DEPOT 02/13/2019 6.78 $53.14 $24,888.88 $89,222.01 103883 - OFFICE DEPOT 02/09/2019 10.98 103883 - OFFICE DEPOT 02/11/2019 57.79 $68.77 $68.77 16372 - PATRICK AND KIRSTEN COLEMAN 02/26/2019 110.00 $110.00 100177 - ALLEGRA PRINT & IMAGING 02/26/2019 39.00 $39.00 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2019 105.40 $105.40 $254.40 101631 - ELEVATOR INSPECTION SERVICE 02/26/2019 50.00 101631 - ELEVATOR INSPECTION SERVICE 02/26/2019 100.00 $150.00 $150.00 101187 - CONNECTIONS FOR THE HOMELESS 02/26/2019 1,386.50 $1,386.50 101776 - EVANSTON/NORTHSHORE YWCA 02/26/2019 15,000.00 $15,000.00 $16,386.50 $16,859.67 291625 - THE PRINTED WORD, INC.02/08/2019 45.00 $45.00 100891 - CARRIER CORPORATION 01/24/2019 1,648.00 100891 - CARRIER CORPORATION 01/24/2019 1,648.00 $3,296.00 103810 - NORTHERN ILLINOIS POLICE ALARM SYSTEM 05/01/2019 1,005.00 103810 - NORTHERN ILLINOIS POLICE ALARM SYSTEM 02/27/2019 15.20 $1,020.20 103810 - NORTHERN ILLINOIS POLICE ALARM SYSTEM 05/01/2019 400.00 103810 - NORTHERN ILLINOIS POLICE ALARM SYSTEM 05/01/2019 4,800.00 $5,200.00 Account 62360 - MEMBERSHIP DUES MEMBERSHIP ASSESSMENT MAY 2019 - APRIL 2020 EMERGENCY SERVICES TEAM ASSESSMENT MAY 2019 - APRIL 2020 Account 62360 - MEMBERSHIP DUES Totals Account 62272 - OTHER PROFESSIONAL SERVICES MOBILE FIELD FORCE ASSESSMENT MAY 2019 - APRIL 2020 LANGUAGE LINE Account 62272 - OTHER PROFESSIONAL SERVICES Totals Account 62225 - BLDG MAINTENANCE SERVICES SERVICE AGREEMENT SERVICE AGREEMENT Account 62225 - BLDG MAINTENANCE SERVICES Totals Business Unit 2205 - POLICE ADMINISTRATION Account 62210 - PRINTING BUSINESS CARDS Account 62210 - PRINTING Totals Business Unit 2128 - EMERGENCY SOLUTIONS GRANT Totals Department 21 - COMMUNITY DEVELOPMENT Totals Department 22 - POLICE Account 67110 - CONNECTIONS FOR THE HOMELESS Totals Account 67111 - YWCA ESG GRANT DISBURSEMENT DOMESTIC VIOLENCE SHELTER SERVICES Account 67111 - YWCA Totals Business Unit 2126 - BUILDING INSPECTION SERVICES Totals Business Unit 2128 - EMERGENCY SOLUTIONS GRANT Account 67110 - CONNECTIONS FOR THE HOMELESS ESG GRANT DISBURSEMENT FOR HOMELESS SERVICES Account 62425 - ELEVATOR CONTRACT COSTS ELEVATOR INSPECTIONS ELEVATOR INSPECTIONS Account 62425 - ELEVATOR CONTRACT COSTS Totals Account 62380 - COPY MACHINE CHARGES Totals Business Unit 2105 - PLANNING & ZONING Totals Business Unit 2126 - BUILDING INSPECTION SERVICES BUSINESS CARDS - MELISSA KLOTZ Account 62210 - PRINTING Totals Account 62380 - COPY MACHINE CHARGES COPY MACHINE CHARGES Account 53695 - ZONING FEES PERMIT 18ZMJV-0110 REFUND Account 53695 - ZONING FEES Totals Account 62210 - PRINTING Account 65095 - OFFICE SUPPLIES Totals Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN Totals Business Unit 2105 - PLANNING & ZONING Department 21 - COMMUNITY DEVELOPMENT Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 1950 - FACILITIES Totals Department 19 - ADMINISTRATIVE SERVICES Totals Account 65085 - MINOR EQUIPMENT & TOOLS Totals Account 65095 - OFFICE SUPPLIES FACILITIES MANAGEMENT OFFICE SUPPLIES FACILITIES MANAGEMENT OFFICE SUPPLIES Account 65085 - MINOR EQUIPMENT & TOOLS PALLET STACKER FOR 2ND FLOOR WAREHOUSE Run by Tera Davis on 03/04/2019 03:48:31 PM Page 4 of 1140 of 448 100 GENERAL FUND Vendor Invoice Description Invoice Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2019 274.04 $274.04 103744 - NICOR 02/08/2019 486.55 $486.55 $10,321.79 148565 - BEST TECHNOLOGY SYSTEMS, INC.02/20/2019 3,125.00 148565 - BEST TECHNOLOGY SYSTEMS, INC.02/20/2019 460.00 $3,585.00 240341 - KIESLER POLICE SUPPLY, INC.02/12/2019 837.54 240341 - KIESLER POLICE SUPPLY, INC.02/25/2019 1,165.69 240341 - KIESLER POLICE SUPPLY, INC.02/25/2019 656.30 240341 - KIESLER POLICE SUPPLY, INC.02/25/2019 837.54 $3,497.07 $7,082.07 104181 - PREON POWER 02/27/2019 1,350.00 $1,350.00 $1,350.00 104181 - PREON POWER 02/27/2019 800.00 $800.00 $800.00 16412 - BREACH POINT CONSULTING 02/04/2019 750.00 11434 - GRACE CARMICHAEL 02/12/2019 45.00 10148 - KENNETH CARTER 02/12/2019 150.00 101008 - CHICAGO POLICE DEPT.02/13/2019 1,988.00 101769 - CITY OF EVANSTON PETTY CASH 02/28/2019 595.24 101711 - EVANSTON ATHLETIC CLUB 02/13/2019 193.75 286179 - EWA BONISLAWSKI 02/12/2019 45.00 14830 - JACQUELINE HERRERA 02/12/2019 45.00 15481 - KYLE HARVEY 02/27/2019 150.00 128972 - LARRY MILLER 02/27/2019 45.00 229271 - MICHAEL JONES 02/20/2019 75.00 $4,081.99 103883 - OFFICE DEPOT 02/07/2019 97.66 103883 - OFFICE DEPOT 02/07/2019 18.39 103883 - OFFICE DEPOT 02/20/2019 53.28 103883 - OFFICE DEPOT 02/20/2019 10.99 $180.32 240341 - KIESLER POLICE SUPPLY, INC.02/22/2019 248.15 $248.15 $4,510.46 307501 - ADAMAX TACTICAL ACADEMY 02/26/2019 4,560.00 $4,560.00 $4,560.00 103795 - NORTH SHORE TOWING 02/22/2019 10.00 $10.00Account 62451 - TOWING AND BOOTING CONTRACTS Totals Business Unit 2265 - NEIGHBORHOOD ENFORCEMENT TEAM Totals Business Unit 2270 - TRAFFIC BUREAU Account 62451 - TOWING AND BOOTING CONTRACTS TOW & HOOK - DISREGARD Business Unit 2265 - NEIGHBORHOOD ENFORCEMENT TEAM Account 65122 - NARCOTICS ENFORCEMENT EXPENSE WARRANT SERVICE TRAINING - NET/TAC Account 65122 - NARCOTICS ENFORCEMENT EXPENSE Totals TRAINING AMMUNITION Account 65616 - PUBLIC SAFETY EQUIPMENT/SUPPLIES Totals Business Unit 2260 - OFFICE OF ADMINISTRATION Totals OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN Account 65095 - OFFICE SUPPLIES Totals Account 65616 - PUBLIC SAFETY EQUIPMENT/SUPPLIES Account 62295 - TRAINING & TRAVEL Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN MEAL ALLOWANCE - BASIC EVIDENCE & CRIME SCENE PHOTOGRAPHY MEAL ALLOWANCE BASIC EVIDENCE TECH MEAL ALLOWANCE BASIC EVIDENCE TECH MEAL ALLOWANCE - IDIAI 2019 CONFERENCE MEAL ALLOWANCE - 40 HOUR JUVENILE SPECIALIST MEAL ALLOWANCE - BASIC EVIDENCE & CRIME SCENE MEAL ALLOWANCE - NU SUPERVISION OF POLICE PERSONNEL BASIC METROPOLITAN TRAINING PROGRAM - NEW RECRUIT PETTY CASH - OFFICE OF ADMIN HEALTH CLUB USAGE - JAN 2019 Business Unit 2251 - 311 CENTER Totals Business Unit 2260 - OFFICE OF ADMINISTRATION Account 62295 - TRAINING & TRAVEL PERSONAL & PROFESSIONAL BREAKTHROUGHS IN LAW Business Unit 2251 - 311 CENTER Account 62770 - MISCELLANEOUS MAINTENANCE AGREEMENT - UPS UNITS Account 62770 - MISCELLANEOUS Totals Account 65125 - OTHER COMMODITIES MAINTENANCE AGREEMENT - UPS UNITS Account 65125 - OTHER COMMODITIES Totals Business Unit 2250 - SERVICE DESK Totals Account 65020 - CLOTHING Totals Business Unit 2210 - PATROL OPERATIONS Totals Business Unit 2250 - SERVICE DESK Account 65020 - CLOTHING UNIFORM - VEST (NEW RECRUIT) UNIFORM - VEST UNIFORM - VEST COVERS NEW RECRUITS UNIFORM - VEST (NEW RECRUIT) Business Unit 2210 - PATROL OPERATIONS Account 62490 - OTHER PROGRAM COSTS RANGE MAINTENANCE RANGE MAINTENANCE - DISPOSAL SERVICE Account 62490 - OTHER PROGRAM COSTS Totals UTILITIES: NICOR GAS Account 64015 - NATURAL GAS Totals Business Unit 2205 - POLICE ADMINISTRATION Totals Account 62380 - COPY MACHINE CHARGES COPY MACHINE CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 64015 - NATURAL GAS Run by Tera Davis on 03/04/2019 03:48:31 PM Page 5 of 1141 of 448 100 GENERAL FUND Vendor Invoice Description Invoice Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 213295 - DANIEL G. KEELER 02/27/2019 75.00 $75.00 $85.00 100310 - ANDERSON PEST CONTROL 02/27/2019 58.14 $58.14 $58.14 322695 - ECO-CLEAN MAINTENANCE 02/28/2019 2,925.00 $2,925.00 126768 - AMERICAN BUILDING SERVICES 02/07/2019 322.90 $322.90 $3,247.90 $32,015.36 105654 - XEROX CORP.11/06/2018 138.75 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2019 63.24 $201.99 103744 - NICOR 02/08/2019 327.92 103744 - NICOR 02/08/2019 401.22 103744 - NICOR 02/08/2019 486.55 103744 - NICOR 02/08/2019 400.41 103744 - NICOR 02/08/2019 325.87 $1,941.97 100158 - AIR ONE EQUIPMENT 02/01/2019 422.50 100158 - AIR ONE EQUIPMENT 02/27/2019 117.50 11435 - TODAY'S UNIFORMS INC. 02/18/2019 55.95 11435 - TODAY'S UNIFORMS INC. 02/20/2019 72.95 11435 - TODAY'S UNIFORMS INC. 02/19/2019 129.95 11435 - TODAY'S UNIFORMS INC. 02/19/2019 76.90 11435 - TODAY'S UNIFORMS INC. 02/19/2019 119.90 11435 - TODAY'S UNIFORMS INC. 02/19/2019 119.90 11435 - TODAY'S UNIFORMS INC. 02/19/2019 48.90 11435 - TODAY'S UNIFORMS INC. 02/19/2019 84.85 11435 - TODAY'S UNIFORMS INC. 02/19/2019 15.95 11435 - TODAY'S UNIFORMS INC. 02/19/2019 31.90 11435 - TODAY'S UNIFORMS INC. 02/19/2019 15.95 11435 - TODAY'S UNIFORMS INC. 02/19/2019 15.95 11435 - TODAY'S UNIFORMS INC. 02/19/2019 55.90 11435 - TODAY'S UNIFORMS INC. 02/19/2019 15.95 11435 - TODAY'S UNIFORMS INC. 02/19/2019 96.85 11435 - TODAY'S UNIFORMS INC. 02/19/2019 24.95 11435 - TODAY'S UNIFORMS INC. 02/20/2019 84.99 11435 - TODAY'S UNIFORMS INC. 02/19/2019 24.95 11435 - TODAY'S UNIFORMS INC. 02/20/2019 24.95 11435 - TODAY'S UNIFORMS INC. 02/19/2019 56.00 11435 - TODAY'S UNIFORMS INC. 02/19/2019 24.95 11435 - TODAY'S UNIFORMS INC. 02/19/2019 24.95 11435 - TODAY'S UNIFORMS INC. 02/20/2019 24.95 11435 - TODAY'S UNIFORMS INC. 02/21/2019 23.95 11435 - TODAY'S UNIFORMS INC. 02/21/2019 59.95 11435 - TODAY'S UNIFORMS INC. 02/21/2019 21.95 11435 - TODAY'S UNIFORMS INC. 02/22/2019 288.20 11435 - TODAY'S UNIFORMS INC. 02/23/2019 5.00 11435 - TODAY'S UNIFORMS INC. 02/23/2019 12.95 11435 - TODAY'S UNIFORMS INC. 02/23/2019 32.95 11435 - TODAY'S UNIFORMS INC. 02/23/2019 23.90 11435 - TODAY'S UNIFORMS INC. 02/23/2019 18.95 11435 - TODAY'S UNIFORMS INC. 02/28/2019 24.95 11435 - TODAY'S UNIFORMS INC. 01/26/2019 25.95 11435 - TODAY'S UNIFORMS INC. 01/29/2019 24.95 11435 - TODAY'S UNIFORMS INC. 02/02/2019 129.95 11435 - TODAY'S UNIFORMS INC. 02/05/2019 51.80 11435 - TODAY'S UNIFORMS INC. 02/05/2019 5.00 11435 - TODAY'S UNIFORMS INC. 02/05/2019 5.00 11435 - TODAY'S UNIFORMS INC. 02/07/2019 55.95 11435 - TODAY'S UNIFORMS INC. 02/07/2019 23.95UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS Account 64015 - NATURAL GAS Totals Account 65020 - CLOTHING STRUCTURAL BOOTS UNIFORMS UTILITIES: NICOR GAS UTILITIES: NICOR GAS UTILITIES: NICOR GAS UTILITIES: NICOR GAS UTILITIES: NICOR GAS COPIER CHARGES COPY MACHINE CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 64015 - NATURAL GAS Department 22 - POLICE Totals Department 23 - FIRE MGMT & SUPPORT Business Unit 2305 - FIRE MGT & SUPPORT Account 62380 - COPY MACHINE CHARGES KEY FOBS Account 65125 - OTHER COMMODITIES Totals Business Unit 2295 - BUILDING MANAGEMENT Totals Account 62225 - BLDG MAINTENANCE SERVICES 2019 JANITORIAL SERVICES Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 65125 - OTHER COMMODITIES Account 62225 - BLDG MAINTENANCE SERVICES Totals Business Unit 2280 - ANIMAL CONTROL Totals Business Unit 2295 - BUILDING MANAGEMENT Business Unit 2270 - TRAFFIC BUREAU Totals Business Unit 2280 - ANIMAL CONTROL Account 62225 - BLDG MAINTENANCE SERVICES PEST CONTROL - ANIMAL SHELTER (FEB 19) Account 65120 - POLICE DUI EXPENSE MEAL ALLOWANCE - CDR DATA ANALYST Account 65120 - POLICE DUI EXPENSE Totals Run by Tera Davis on 03/04/2019 03:48:31 PM Page 6 of 1142 of 448 100 GENERAL FUND Vendor Invoice Description Invoice Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 11435 - TODAY'S UNIFORMS INC. 02/07/2019 15.00 11435 - TODAY'S UNIFORMS INC. 02/07/2019 24.95 11435 - TODAY'S UNIFORMS INC. 02/07/2019 24.95 11435 - TODAY'S UNIFORMS INC. 02/07/2019 20.95 11435 - TODAY'S UNIFORMS INC. 02/08/2019 43.95 11435 - TODAY'S UNIFORMS INC. 02/08/2019 105.90 11435 - TODAY'S UNIFORMS INC. 02/08/2019 24.95 11435 - TODAY'S UNIFORMS INC. 02/09/2019 10.00 11435 - TODAY'S UNIFORMS INC. 02/09/2019 25.95 11435 - TODAY'S UNIFORMS INC. 02/09/2019 365.77 11435 - TODAY'S UNIFORMS INC. 02/12/2019 15.95 11435 - TODAY'S UNIFORMS INC. 02/12/2019 15.95 11435 - TODAY'S UNIFORMS INC. 02/12/2019 26.90 11435 - TODAY'S UNIFORMS INC. 02/13/2019 129.95 11435 - TODAY'S UNIFORMS INC. 02/28/2019 17.90 11435 - TODAY'S UNIFORMS INC. 02/16/2019 59.95 $3,552.71 102277 - HASTINGS AIR-ENERGY CONTROL 02/12/2019 174.95 102277 - HASTINGS AIR-ENERGY CONTROL 02/12/2019 649.95 $824.90 $6,521.57 102506 - ILLINOIS FIRE INSPECTORS ASSOCIATION 02/11/2019 50.00 $50.00 228402 - PROMOS 911, INC.02/25/2019 324.34 $324.34 $374.34 13114 - CARTERSON SAFETY COR. DBA FIRE TRAINING RESOURCES 02/12/2019 1,150.00 102480 - ILLINOIS FIRE CHIEFS ASSOCIATION 02/11/2019 1,775.00 120288 - NORTHEASTERN ILLINOIS PUBLIC SAFETY 02/22/2019 450.00 120288 - NORTHEASTERN ILLINOIS PUBLIC SAFETY 02/15/2019 450.00 10398 - TARGET SOLUTIONS, INC 02/28/2019 7,210.00 $11,035.00 322695 - ECO-CLEAN MAINTENANCE 02/28/2019 570.00 $570.00 103316 - PHYSIO-CONTROL, INC.01/25/2019 13,980.00 $13,980.00 103137 - MABAS DIVISION III 01/31/2019 5,000.00 $5,000.00 104171 - PRAXAIR DISTIBUTION INC 02/21/2019 720.72 $720.72 14549 - HYDRA RAM 02/21/2019 294.75 $294.75 276167 - WORLDPOINT ECC, INC.02/28/2019 113.05 $113.05 $31,713.52 $38,609.43 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2019 21.08 $21.08 103883 - OFFICE DEPOT 02/04/2019 106.23 103883 - OFFICE DEPOT 02/02/2019 1.39 103883 - OFFICE DEPOT 02/13/2019 2.91 103883 - OFFICE DEPOT 02/13/2019 9.29 103883 - OFFICE DEPOT 02/14/2019 25.99 103883 - OFFICE DEPOT 02/13/2019 79.36 $225.17 $246.25 OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 2407 - HEALTH SERVICES ADMIN Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Department 24 - HEALTH Business Unit 2407 - HEALTH SERVICES ADMIN Account 62380 - COPY MACHINE CHARGES COPY MACHINE CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 65625 - FURNITURE & FIXTURES Totals Business Unit 2315 - FIRE SUPPRESSION Totals Department 23 - FIRE MGMT & SUPPORT Totals TOOL REPAIR Account 65085 - MINOR EQUIPMENT & TOOLS Totals Account 65625 - FURNITURE & FIXTURES CITIZEN CPR Account 65015 - CHEMICALS/ SALT MEDICAL OXYGEN Account 65015 - CHEMICALS/ SALT Totals Account 65085 - MINOR EQUIPMENT & TOOLS Account 62521 - MEDICAL EQ MAINT AGREEMENTS Totals Account 62605 - OTHER CHARGES MABAS DUES 2019 Account 62605 - OTHER CHARGES Totals 2019 JANITORIAL SERVICES Account 62430 - CUSTODIAL CONTRACT SERVICES Totals Account 62521 - MEDICAL EQ MAINT AGREEMENTS LIFEPAK SERVICE ANNUAL FIRE TRAINING TRAINING PROGRAM Account 62295 - TRAINING & TRAVEL Totals Account 62430 - CUSTODIAL CONTRACT SERVICES Business Unit 2315 - FIRE SUPPRESSION Account 62295 - TRAINING & TRAVEL FIRE OFFICER TRAINING CHIEF OFFICER TRAINING FIRE TRAINING Account 65105 - PHOTO/DRAFTING SUPPLIE PUB ED MATERIALS Account 65105 - PHOTO/DRAFTING SUPPLIE Totals Business Unit 2310 - FIRE PREVENTION Totals Business Unit 2310 - FIRE PREVENTION Account 62295 - TRAINING & TRAVEL FPB SEMINAR Account 62295 - TRAINING & TRAVEL Totals EXHAUST REPAIR EXHAUST REPAIR Account 65050 - BLDG MAINTENANCE MATERIAL Totals Business Unit 2305 - FIRE MGT & SUPPORT Totals UNIFORMS UNIFORMS Account 65020 - CLOTHING Totals Account 65050 - BLDG MAINTENANCE MATERIAL UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS Run by Tera Davis on 03/04/2019 03:48:31 PM Page 7 of 1143 of 448 100 GENERAL FUND Vendor Invoice Description Invoice Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 308895 - ROSE PEST SOLUTIONS 02/25/2019 228.00 279468 - TEPIC LANDSCAPING, INC.02/25/2019 1,080.00 $1,308.00 106142 - ORACLE AMERICA, INC.10/12/2018 19,966.38 $19,966.38 11376 - RESTORE CONSTRUCTION INC.02/22/2019 9,000.00 $9,000.00 308895 - ROSE PEST SOLUTIONS 03/01/2019 6,240.00 $6,240.00 $36,514.38 103883 - OFFICE DEPOT 02/04/2019 9.36 103883 - OFFICE DEPOT 02/02/2019 24.26 $33.62 $33.62 $36,794.25 102385 - HOUSE OF RENTAL 02/21/2019 2,293.75 $2,293.75 $2,293.75 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2019 63.24 $63.24 103883 - OFFICE DEPOT 01/29/2019 100.31 103883 - OFFICE DEPOT 01/29/2019 8.52 $108.83 $172.07 101143 - COMED 01/31/2019 624.21 101143 - COMED 01/31/2019 250.09 101143 - COMED 01/31/2019 56.27 101143 - COMED 01/30/2019 386.35 101143 - COMED 02/13/2019 41.31 $1,358.23 $1,358.23 131436 - GARY KANTOR 02/22/2019 238.00 $238.00 103744 - NICOR 02/04/2019 115.48 $115.48 102520 - ILLINOIS PAPER DBA IMPACT NETWORKING LLC 02/14/2019 173.00 $173.00 $526.48 100310 - ANDERSON PEST CONTROL 02/04/2019 34.32 $34.32 10273 - EVP ACADEMIES, LLC 01/18/2019 369.00 $369.00 103744 - NICOR 02/08/2019 335.61 $335.61 10546 - SUPERIOR INDUSTRIAL SUPPLY 11/16/2018 236.33 10546 - SUPERIOR INDUSTRIAL SUPPLY 11/13/2019 279.13 $515.46 $1,254.39 CUSTODIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals UTILITIES: NICOR GAS Account 64015 - NATURAL GAS Totals Account 65040 - JANITORIAL SUPPLIES CUSTODIAL SUPPLIES Account 62505 - INSTRUCTOR SERVICES VOLLEYBALL INSTRUCTOR Account 62505 - INSTRUCTOR SERVICES Totals Account 64015 - NATURAL GAS Business Unit 3035 - CHANDLER COMMUNITY CENTER Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals OFFICE SUPPLIES COPY PAPER Account 65095 - OFFICE SUPPLIES Totals Business Unit 3030 - CROWN COMMUNITY CENTER Totals Account 64015 - NATURAL GAS UTILITIES: NICOR GAS Account 64015 - NATURAL GAS Totals Account 65095 - OFFICE SUPPLIES Business Unit 3030 - CROWN COMMUNITY CENTER Account 62505 - INSTRUCTOR SERVICES MAGIC CLASS INSTRUCTOR Account 62505 - INSTRUCTOR SERVICES Totals UTILITIES: COMED Account 64005 - ELECTRICITY Totals Business Unit 3025 - PARK UTILITIES Totals Account 64005 - ELECTRICITY UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED Account 65095 - OFFICE SUPPLIES Totals Business Unit 3010 - REC. BUSINESS & FISCAL MGMT Totals Business Unit 3025 - PARK UTILITIES Account 62380 - COPY MACHINE CHARGES Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Totals Business Unit 3010 - REC. BUSINESS & FISCAL MGMT Account 62380 - COPY MACHINE CHARGES COPY MACHINE CHARGES Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Account 62490 - OTHER PROGRAM COSTS JOB FAIR Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 2455 - COMMUNITY HEALTH Totals Department 24 - HEALTH Totals Department 30 - PARKS, REC. AND COMMUNITY SERV. Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Account 62605 - OTHER CHARGES Totals Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH Totals Business Unit 2455 - COMMUNITY HEALTH CLEANUP OF 1320 PITNER PROPERTY Account 62493 - PROPERTY CLEAN UP EXPENSE Totals Account 62605 - OTHER CHARGES PEST CONTROL MARCH2019 Account 62474 - HEALTH PROTECTION EXP COMPUTER SYSTEM FOR RENTAL REGISTRATION & INSPECTION Account 62474 - HEALTH PROTECTION EXP Totals Account 62493 - PROPERTY CLEAN UP EXPENSE Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH Account 62469 - IL VACANT PROPERTY EXP VACANT PROPERTY 2020 GREENBAY RD WEED SEASON 2018 VACANT PROPERTY CLEANUP BALANCE Account 62469 - IL VACANT PROPERTY EXP Totals Run by Tera Davis on 03/04/2019 03:48:31 PM Page 8 of 1144 of 448 100 GENERAL FUND Vendor Invoice Description Invoice Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 102318 - HENRICHSEN FIRE & SAFETY 02/21/2019 151.00 $151.00 100310 - ANDERSON PEST CONTROL 02/21/2019 76.56 $76.56 103744 - NICOR 02/04/2019 414.36 $414.36 10546 - SUPERIOR INDUSTRIAL SUPPLY 02/21/2019 203.69 $203.69 104914 - STA-KLEEN INC.02/21/2019 41.00 104914 - STA-KLEEN INC.02/21/2019 380.00 $421.00 $1,266.61 16240 - ARIA CALDWELL 02/27/2019 75.00 14997 - GLENN FIELDS 02/27/2019 160.00 16401 - JASMINE RUTCLIFF 02/27/2019 250.00 16403 - MATTHEW SHARP 02/27/2019 200.00 $685.00 16402 - MATTHEW CHAPPELLE 02/27/2019 100.00 $100.00 $785.00 100310 - ANDERSON PEST CONTROL 02/01/2019 52.44 $52.44 $52.44 100177 - ALLEGRA PRINT & IMAGING 02/26/2019 433.00 $433.00 100941 - CENTRAL RUG & CARPET CO.01/25/2019 600.00 $600.00 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2019 21.08 $21.08 100310 - ANDERSON PEST CONTROL 02/01/2019 55.06 $55.06 16061 - BILLIE J DARLING 02/26/2019 583.20 16400 - NICHOLA GOSS 02/27/2019 231.00 16399 - STEVEN E. MOSCO 02/26/2019 382.80 $1,197.00 315915 - AMERICAN CHARGE SERVICE 01/31/2019 240.00 $240.00 103744 - NICOR 02/08/2019 487.29 $487.29 10546 - SUPERIOR INDUSTRIAL SUPPLY 02/26/2019 685.51 10546 - SUPERIOR INDUSTRIAL SUPPLY 02/15/2019 84.86 $770.37 120230 - FORWARD SPACE LLC D/B/A OFFICE 02/11/2019 53.20 $53.20 $3,857.00 100310 - ANDERSON PEST CONTROL 02/21/2019 42.35 100310 - ANDERSON PEST CONTROL 02/01/2019 52.45 $94.80 $94.80Business Unit 3080 - BEACHES Totals Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 65110 - RECREATION SUPPLIES Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals Business Unit 3080 - BEACHES JANITORIAL SUPPLIES - LEVY Account 65040 - JANITORIAL SUPPLIES Totals Account 65110 - RECREATION SUPPLIES STORAGE LIBRARY FURNITURE UTILITIES: NICOR GAS Account 64015 - NATURAL GAS Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES - LEVY Account 62695 - COUPON PMTS-CAB SUBSIDY TAXI REIMBURSEMENT Account 62695 - COUPON PMTS-CAB SUBSIDY Totals Account 64015 - NATURAL GAS Account 62505 - INSTRUCTOR SERVICES LINE DANCE INSTRUCTOR MOVE IT OR LOSE IT INSTRUCTOR INSTRUCTOR SALSA CLASS Account 62505 - INSTRUCTOR SERVICES Totals Account 62380 - COPY MACHINE CHARGES Totals Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals VINYL BASE - LEVY Account 62245 - OTHER EQMT MAINTENANCE Totals Account 62380 - COPY MACHINE CHARGES COPY MACHINE CHARGES Account 62210 - PRINTING TRANSPORTATION FAIR REMINDERS Account 62210 - PRINTING Totals Account 62245 - OTHER EQMT MAINTENANCE Account 62495 - LICENSED PEST CONTROL SERVICES Totals Business Unit 3050 - RECREATION OUTREACH PROGRAM Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals Business Unit 3050 - RECREATION OUTREACH PROGRAM Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL Account 62505 - INSTRUCTOR SERVICES Totals Account 62511 - ENTERTAIN/PERFORMER SERV PERFORMER BLACK HISTORY MONTH Account 62511 - ENTERTAIN/PERFORMER SERV Totals Account 62505 - INSTRUCTOR SERVICES THEATRE ASSISTANT BLACK HISTORY MONTH SET BUILDER BLACK HISTORY MONTH SCENE PAINTER BLACK HISTORY MONTH LIGHTING DESIGNER AND BOARD OPERATOR BLACK Account 65050 - BLDG MAINTENANCE MATERIAL Totals Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Account 65040 - JANITORIAL SUPPLIES Totals Account 65050 - BLDG MAINTENANCE MATERIAL HOOD AND DUCT EQUIPMENT CLEANING SCRAPE BLADE, DUCT CLEANING, AND FILTER UTILITIES: NICOR GAS Account 64015 - NATURAL GAS Totals Account 65040 - JANITORIAL SUPPLIES BLACK CAN LINERS AND MOP HEADS Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY SERVICE FOR PEST CONTROL SERVICE. Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 64015 - NATURAL GAS Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Account 62225 - BLDG MAINTENANCE SERVICES SIMI ANNUAL KITCHEN FIRE SUPPRESSION SYSTEM Account 62225 - BLDG MAINTENANCE SERVICES Totals Run by Tera Davis on 03/04/2019 03:48:31 PM Page 9 of 1145 of 448 100 GENERAL FUND Vendor Invoice Description Invoice Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 13200 - TOTAL MECHANICAL SOLUTIONS, LLC 02/02/2019 2,484.38 13200 - TOTAL MECHANICAL SOLUTIONS, LLC 02/13/2019 1,589.76 13200 - TOTAL MECHANICAL SOLUTIONS, LLC 02/12/2019 3,160.00 $7,234.14 100310 - ANDERSON PEST CONTROL 02/04/2019 81.37 $81.37 14991 - D.I.M.E.02/22/2019 1,750.00 15639 - DONALD HOWARD 02/22/2019 37.50 $1,787.50 12442 - SEBASTIEN CHAVANNES 02/22/2019 595.00 15868 - LUKE GORDON 02/22/2019 630.00 $1,225.00 103744 - NICOR 02/04/2019 346.44 $346.44 101758 - EVANSTON TOWNSHIP HIGH SCHOOL 01/07/2019 1,776.60 $1,776.60 10546 - SUPERIOR INDUSTRIAL SUPPLY 02/18/2019 39.78 10546 - SUPERIOR INDUSTRIAL SUPPLY 02/15/2019 601.14 10546 - SUPERIOR INDUSTRIAL SUPPLY 02/19/2019 24.92 $665.84 102385 - HOUSE OF RENTAL 02/22/2019 823.00 $823.00 $13,939.89 16320 - AARON FOSTER 02/15/2019 500.00 16321 - LCS ENTERTAINMENT LLC DBA LOVE CORK SCREW 12/19/2018 1,500.00 $2,000.00 100310 - ANDERSON PEST CONTROL 02/01/2019 64.86 $64.86 10546 - SUPERIOR INDUSTRIAL SUPPLY 02/14/2019 397.52 10546 - SUPERIOR INDUSTRIAL SUPPLY 02/26/2019 34.06 $431.58 $2,496.44 100310 - ANDERSON PEST CONTROL 02/04/2019 76.47 $76.47 103823 - NORTHWEST PASSAGE 02/08/2019 3,600.00 $3,600.00 10546 - SUPERIOR INDUSTRIAL SUPPLY 11/27/2018 219.34 $219.34 $3,895.81 100310 - ANDERSON PEST CONTROL 02/04/2019 46.07 $46.07 103744 - NICOR 02/04/2019 503.76 $503.76 $549.83 Business Unit 3720 - CULTURAL ARTS PROGRAMS Account 64015 - NATURAL GAS UTILITIES: NICOR GAS Account 64015 - NATURAL GAS Totals Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals Business Unit 3710 - NOYES CULTURAL ARTS CENTER Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 3605 - ECOLOGY CENTER Totals Account 62507 - FIELD TRIPS ECOEXPLORERS OVERNIGHT CAMPOUT DEPOSIT Account 62507 - FIELD TRIPS Totals Account 65040 - JANITORIAL SUPPLIES Business Unit 3605 - ECOLOGY CENTER Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 65040 - JANITORIAL SUPPLIES Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Account 62490 - OTHER PROGRAM COSTS SPECIAL EVENT SPECIAL EVENT Account 62490 - OTHER PROGRAM COSTS Totals Account 65110 - RECREATION SUPPLIES FLEA MARKET TABLE RENTAL Account 65110 - RECREATION SUPPLIES Totals Business Unit 3095 - CROWN ICE RINK Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLY JANITORIAL SUPPLY JANITORIAL SUPPLY Account 65040 - JANITORIAL SUPPLIES Totals Account 64015 - NATURAL GAS Totals Account 65025 - FOOD CHILD CARE LUNCH Account 65025 - FOOD Totals BROOMBALL LEAGUE REFEREE Account 62508 - SPORTS OFFICIALS Totals Account 64015 - NATURAL GAS UTILITIES: NICOR GAS POWER HOCKEY CLASS INSTRUCTOR Account 62505 - INSTRUCTOR SERVICES Totals Account 62508 - SPORTS OFFICIALS BROOMBALL LEAGUE REFEREE PEST CONTROL MAINTENANCE Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 62505 - INSTRUCTOR SERVICES DJ PUBLIC SKATE NIGHT EAST AIR HANDLER UNIT STARTER MAINTENANCE COMPRESSOR #3 REPLACEMENT OF LIQUID LINE SOLENOID Account 62251 - CROWN CENTER SYSTEMS REPAIR Totals Account 62495 - LICENSED PEST CONTROL SERVICES Business Unit 3095 - CROWN ICE RINK Account 62251 - CROWN CENTER SYSTEMS REPAIR COMPRESSOR #3 MAINTENANCE Run by Tera Davis on 03/04/2019 03:48:31 PM Page 10 of 1146 of 448 100 GENERAL FUND Vendor Invoice Description Invoice Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 16047 - KEYANNA KHATIBLOU 01/08/2019 325.00 $325.00 $325.00 103744 - NICOR 02/04/2019 835.51 $835.51 $835.51 $33,703.25 16390 - DANIEL KAPLAN 02/25/2019 15.00 16261 - JAMES ANDERSON 02/25/2019 15.00 16389 - KURT KAISER 02/25/2019 15.00 16392 - MICHAEL IVERSON 02/25/2019 15.00 $60.00 16391 - PATRICIA SPELLMAN 02/25/2019 4.00 $4.00 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2019 42.16 $42.16 $106.16 105524 - WEST CENTRAL MUNICIPAL CONFERENCE 12/30/2018 1,290.00 $1,290.00 $1,290.00 101832 - FEDERAL EXPRESS CORP.02/20/2019 21.66 $21.66 103883 - OFFICE DEPOT 02/08/2019 69.12 103883 - OFFICE DEPOT 02/08/2019 59.29 103883 - OFFICE DEPOT 02/08/2019 34.99 103883 - OFFICE DEPOT 02/13/2019 41.60 103883 - OFFICE DEPOT 02/13/2019 10.77 103883 - OFFICE DEPOT 02/14/2019 9.58 $225.35 $247.01 $1,643.17 $327,190.06 Department 40 - PUBLIC WORKS AGENCY Totals Fund 100 - GENERAL FUND Totals OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Account 62315 - POSTAGE OVERNIGHT MAIL CHARGES Account 62315 - POSTAGE Totals Account 65005 - AGRI/BOTANICAL SUPPLIES FINAL PAYMENT FALL TREE PURCHASE Account 65005 - AGRI/BOTANICAL SUPPLIES Totals Business Unit 4320 - FORESTRY Totals Account 62380 - COPY MACHINE CHARGES Totals Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals Business Unit 4320 - FORESTRY VP - NOT PART OF DISTRICT Account 52131 - VISITOR PARKING PERMITS Totals Account 62380 - COPY MACHINE CHARGES COPY MACHINE CHARGES EVS DISTRICT EVS DISTRICT Account 52130 - RESIDENTS ANNUAL PARKING PERMITS Totals Account 52131 - VISITOR PARKING PERMITS Department 40 - PUBLIC WORKS AGENCY Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Account 52130 - RESIDENTS ANNUAL PARKING PERMITS PERMIT - NOT PART OF DISTRICT PERMIT - NOT PART OF DISTRICT Account 64015 - NATURAL GAS Totals Business Unit 3806 - CIVIC CENTER SERVICES Totals Department 30 - PARKS, REC. AND COMMUNITY SERV. Totals Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals Business Unit 3806 - CIVIC CENTER SERVICES Account 64015 - NATURAL GAS UTILITIES: NICOR GAS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS FINAL INSTALLMENT TWELVE DANCING PRINCESSES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Run by Tera Davis on 03/04/2019 03:48:31 PM Page 11 of 1147 of 448 175 GENERAL ASSISTANT FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Vendor Invoice Description Invoice Date Invoice Amount 11201 - OAKTON COMMUNITY COLLEGE 02/25/2019 50.00 $50.00 103883 - OFFICE DEPOT 02/05/2019 179.97 103883 - OFFICE DEPOT 02/04/2019 71.23 103883 - OFFICE DEPOT 02/02/2019 18.65 103883 - OFFICE DEPOT 02/04/2019 4.11 $273.96 $323.96 $323.96 $323.96Fund 175 - GENERAL ASSISTANCE FUND Totals Account 65095 - OFFICE SUPPLIES Totals Business Unit 4605 - GENERAL ASSISTANCE ADMIN Totals Department 24 - HEALTH Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Business Unit 4605 - GENERAL ASSISTANCE ADMIN Account 62490 - OTHER PROGRAM COSTS GED REVIEW CLASS Account 62490 - OTHER PROGRAM COSTS Totals Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 Fund 175 - GENERAL ASSISTANCE FUND Department 24 - HEALTH Run by Tera Davis on 03/04/2019 03:48:31 PM Page 1 of 148 of 448 176 HEALTH AND HUMAN SERVICES FUND Vendor Invoice Description Invoice Date Invoice Amount 322406 - PRESENCE BEHAVIORAL HEALTH 02/21/2019 6,111.08 322406 - PRESENCE BEHAVIORAL HEALTH 02/12/2019 5,833.34 $11,944.42 $11,944.42 $11,944.42 $11,944.42 Business Unit 4651 - HEALTH & HUMAN SERVICES Totals Department 24 - HEALTH Totals Fund 176 - HEALTH AND HUMAN SERVICES Totals Business Unit 4651 - HEALTH & HUMAN SERVICES Account 62491 - COMMUNITY INTERVENTION PROGRAM COSTS MARCH2019 CRISIS WORKER MARCH2019 SOCIAL WORKER Account 62491 - COMMUNITY INTERVENTION PROGRAM COSTS Totals Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 Fund 176 - HEALTH AND HUMAN SERVICES Department 24 - HEALTH CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Run by Tera Davis on 03/04/2019 03:48:31 PM Page 1 of 149 of 448 205 EMERGENCY TELEPHONE (E911) FUND Vendor Invoice Description Invoice Date Invoice Amount 104157 - POWER PHONE INC 02/06/2019 1,290.00 104157 - POWER PHONE INC 01/30/2019 516.00 104157 - POWER PHONE INC 02/19/2019 129.00 $1,935.00 100987 - CHICAGO COMMUNICATIONS, LLC.02/15/2019 131.00 103536 - MOTOROLA SOLUTIONS, INC.02/08/2019 20,065.75 104157 - POWER PHONE INC 01/31/2019 399.50 15932 - ESO SOLUTIONS, INC.03/02/2019 5,460.00 $26,056.25 101156 - COMMUNICATIONS DIRECT 02/27/2019 1,310.94 $1,310.94 $29,302.19 $29,302.19 $29,302.19 Department 22 - POLICE Totals Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 MOBILE RADIO EQUIPMENT Account 65625 - FURNITURE & FIXTURES Totals Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals ANNUAL SOFTWARE MAINTENANCE ANNUAL CAD SOFTWARE SUPPORT Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65625 - FURNITURE & FIXTURES Account 62295 - TRAINING & TRAVEL Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS MOBILE RADIO ANNUAL (2019) MAINTENANCE AGREEMENT RENEWAL FOR RADIO EQUIPMENT Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Account 62295 - TRAINING & TRAVEL EMERGENCY MEDICAL DISPATCH RECERTIFICATION EMERGENCY MEDICAL DISPATCH RECERTIFICATION EMERGENCY MEDICAL DISPATCH RECERTIFICATION Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 Fund 205 - EMERGENCY TELEPHONE (E911) FUND Department 22 - POLICE Run by Tera Davis on 03/04/2019 03:48:31 PM Page 1 of 150 of 448 215 CDBG FUND Vendor Invoice Description Invoice Date Invoice Amount 300934 - ZOOMGRANTS 02/22/2019 6,500.00 $6,500.00 $6,500.00 $6,500.00 $6,500.00 Business Unit 5220 - CDBG ADMINISTRATION Totals Department 21 - COMMUNITY DEVELOPMENT Totals Fund 215 - CDBG FUND Totals Business Unit 5220 - CDBG ADMINISTRATION Account 62490 - OTHER PROGRAM COSTS ACCOUNT SUBSCRIPTION & GRANT APPLICATION Account 62490 - OTHER PROGRAM COSTS Totals Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 Fund 215 - CDBG FUND Department 21 - COMMUNITY DEVELOPMENT CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Run by Tera Davis on 03/04/2019 03:48:31 PM Page 1 of 151 of 448 240 HOME FUND Vendor Invoice Description Invoice Date Invoice Amount 101187 - CONNECTIONS FOR THE HOMELESS 02/19/2019 3,181.87 101187 - CONNECTIONS FOR THE HOMELESS 02/19/2019 14,512.76 $17,694.63 $17,694.63 $17,694.63 $17,694.63 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Business Unit 5430 - HOME FUND Totals Department 21 - COMMUNITY DEVELOPMENT Totals Fund 240 - HOME FUND Totals Business Unit 5430 - HOME FUND Account 65535 - REHAB LOANS TBRA 2017 PAYMENT TBRA 2017 PAYMENT Account 65535 - REHAB LOANS Totals Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 Fund 240 - HOME FUND Department 21 - COMMUNITY DEVELOPMENT Run by Tera Davis on 03/04/2019 03:48:31 PM Page 1 of 152 of 448 250 AFFORDABLE HOUSING FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Vendor Invoice Description Invoice Date Invoice Amount 16209 - DENZIN SOLTANZADEH LLC 02/19/2019 1,309.50 16388 - SAWGRASS PARNERS, LLC 02/19/2019 2,500.00 $3,809.50 15955 - METROPOLITAN TENANTS ORGANIZATION 02/19/2019 10,875.00 $10,875.00 $14,684.50 $14,684.50 $14,684.50 Department 21 - COMMUNITY DEVELOPMENT Totals Fund 250 - AFFORDABLE HOUSING FUND Totals Account 65497 - LANDLORD-TENANT LANDLORD-TENANT SERVICES Account 65497 - LANDLORD-TENANT Totals Business Unit 5465 - AFFORDABLE HOUSING Totals Business Unit 5465 - AFFORDABLE HOUSING Account 62490 - OTHER PROGRAM COSTS JANUARY LEGAL SERVICES AGE FRIENDLY HOUSING Account 62490 - OTHER PROGRAM COSTS Totals Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 Fund 250 - AFFORDABLE HOUSING FUND Department 21 - COMMUNITY DEVELOPMENT Run by Tera Davis on 03/04/2019 03:48:31 PM Page 1 of 153 of 448 415 CAPITAL IMPROVEMENT FUND Vendor Invoice Description Invoice Date Invoice Amount 171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD. 02/01/2019 * 1,729.25 102196 - GRUMMAN/BUTKUS ASSOCIATES 02/15/2019 * 5,586.40 104927 - STANLEY CONSULTANTS INC.01/25/2019 * 5,126.04 $12,441.69 $12,441.69 16073 - PATRICK ENGINEERING, INC.01/17/2019 * 28,927.44 176213 - TESKA ASSOCIATES, INC.01/23/2019 * 1,490.47 $30,417.91 103956 - OTIS ELEVATOR COMPANY 02/19/2019 * 111,911.00 $111,911.00 $142,328.91 11508 - TERRA ENGINEERING, LTD 02/02/2019 * 2,063.91 $2,063.91 $2,063.91 100747 - MOBO TREX 02/26/2019 625.00 $625.00 $625.00 105875 - DELL MARKETING LP 02/05/2019 54,900.00 $54,900.00 $54,900.00 $212,359.51 $212,359.51 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Department 40 - PUBLIC WORKS AGENCY Totals Fund 415 - CAPITAL IMPROVEMENTS FUND Totals Account 65515 - OTHER IMPROVEMENTS DELL POWEREDGE R740 SERVERS Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4219 - NON-BOND CAPITAL 2019 Totals Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4218 - NON-BOND CAPITAL, 2018 Totals Business Unit 4219 - NON-BOND CAPITAL 2019 Business Unit 4217 - 2017 CIP OTHER FUNDING SOURCE Totals Business Unit 4218 - NON-BOND CAPITAL, 2018 Account 65515 - OTHER IMPROVEMENTS TRAFFIC SIGNAL UPGRADE DAVIS/ORRINGTON/SHERMAN Business Unit 4217 - 2017 CIP OTHER FUNDING SOURCE Account 62145 - ENGINEERING SERVICES EMERSON ST TRAFFIC SIGNAL MODERNIZATION PROJECT Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS SOLE SOURCE MODERNIZATION OF ELEVATORS AT CIVIC CENTER Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4118 - 2018 GO BOND CAPITAL Totals Account 62145 - ENGINEERING SERVICES MAIN STREET IMPROVEMENT PROJECT PHASE I ENGINEERING GARDEN PARK RENOVATIONS - CONSULTING AWARD Account 62145 - ENGINEERING SERVICES Totals Account 62145 - ENGINEERING SERVICES Totals Business Unit 4117 - 2017 GO BOND ISSUANCE Totals Business Unit 4118 - 2018 GO BOND CAPITAL Business Unit 4117 - 2017 GO BOND ISSUANCE Account 62145 - ENGINEERING SERVICES STREETLIGHT MASTER PLAN CIVIC CENTER HVAC ARCHITECTURAL/ENGINEERING MAIN ST CORRIDOR IMPROVEMENT PROJECT Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 Fund 415 - CAPITAL IMPROVEMENTS FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 03/04/2019 03:48:31 PM Page 1 of 154 of 448 416 CROWN CONSTRUCTION FUND Vendor Invoice Description Invoice Date Invoice Amount 226897 - WOODHOUSE TINUCCI 01/29/2019 * 64,637.60 $64,637.60 16118 - THEVERYMANY, LLC 02/12/2019 * 2,000.00 $2,000.00 $66,637.60 $66,637.60 $66,637.60 Department 40 - PUBLIC WORKS AGENCY Totals Fund 416 - CROWN CONSTRUCTION FUND Totals Account 65515 - OTHER IMPROVEMENTS ROBERT CROWN PUBLIC ART FINALIST Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4160 - CROWN CONSTRUCTION PROJECT Totals Business Unit 4160 - CROWN CONSTRUCTION PROJECT Account 62145 - ENGINEERING SERVICES RFQ 16-61 ROBERT CROWN Account 62145 - ENGINEERING SERVICES Totals Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 Fund 416 - CROWN CONSTRUCTION FUND Department 40 - PUBLIC WORKS AGENCY CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Run by Tera Davis on 03/04/2019 03:48:31 PM Page 1 of 155 of 448 420 SPECIAL ASSESSMENT FUND Vendor Invoice Date Invoice Amount 16408 - SUMIT SENGUPTA 02/27/2019 524.50 $524.50 $524.50 16409 - JEAN LAVOIE 02/27/2019 2.78 $2.78 $2.78 16410 - M. DEVINE 02/27/2019 156.83 $156.83 $156.83 16349 - FRANK ZOLTAN 02/27/2019 148.40 $148.40 $148.40 $832.51 $832.51 Business Unit 6425 - SPECIAL ASSESSMENT 1515 Totals Department 26 - PUBLIC WORKS Totals Fund 420 - SPECIAL ASSESSMENT FUND Totals Business Unit 6425 - SPECIAL ASSESSMENT 1515 Account 56570 - SPEC. ASSESS. INTEREST OVERPAYMENT SPECIAL ASSESSMENT WARRANT 1515 P.I. Account 56570 - SPEC. ASSESS. INTEREST Totals Account 56570 - SPEC. ASSESS. INTEREST OVERPAYMENT SPECIAL ASSESSMENT WARRANT 1513 P.I. Account 56570 - SPEC. ASSESS. INTEREST Totals Business Unit 6423 - SPECIAL ASSESSMENT 1513 Totals Account 56570 - SPEC. ASSESS. INTEREST Totals Business Unit 6419 - SPECIAL ASSESSMENT 1509 Totals Business Unit 6423 - SPECIAL ASSESSMENT 1513 Business Unit 6410 - SPECIAL ASSESSMENT 1496 Totals Business Unit 6419 - SPECIAL ASSESSMENT 1509 Account 56570 - SPEC. ASSESS. INTEREST OVERPAYMENT SPECIAL ASSESSMENT WARRANT 1509 P.I. Business Unit 6410 - SPECIAL ASSESSMENT 1496 Account 56570 - SPEC. ASSESS. INTEREST OVERPAYMENT SPECIAL ASSESSMENT WARRANT 1496 P.I. Account 56570 - SPEC. ASSESS. INTEREST Totals Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 Invoice Description Fund 420 - SPECIAL ASSESSMENT FUND Department 26 - PUBLIC WORKS CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Run by Tera Davis on 03/04/2019 03:48:31 PM Page 1 of 156 of 448 505 PARKING SYSTEM FUND Vendor Invoice Description Invoice Date Invoice Amount 101215 - COOK COUNTY COLLECTOR 03/04/2019 103.68 $103.68 13102 - MOTIVATE INTERNATIONAL, INC.01/31/2019 25,919.34 $25,919.34 101143 - COMED 01/30/2019 140.54 $140.54 $26,163.56 101545 - DUNCAN PARKING 02/07/2019 10,218.75 101545 - DUNCAN PARKING 01/09/2019 10,218.75 $20,437.50 225904 - TOTAL PARKING SOLUTIONS, 01/23/2019 675.00 $675.00 225904 - TOTAL PARKING SOLUTIONS, INC. 01/07/2019 321,200.00 $321,200.00 $342,312.50 101215 - COOK COUNTY COLLECTOR 03/04/2019 3,068.80 $3,068.80 $3,068.80 101215 - COOK COUNTY COLLECTOR 03/04/2019 2,935.19 $2,935.19 120286 - JOHNSON CONTROLS FIRE PROTECTION LP 01/30/2019 839.00 $839.00 101143 - COMED 01/30/2019 327.33 $327.33 $4,101.52 101215 - COOK COUNTY COLLECTOR 03/04/2019 1,484.83 $1,484.83 101215 - COOK COUNTY COLLECTOR 03/04/2019 397.80 $397.80 $1,882.63 $377,529.01 $377,529.01 Department 19 - ADMINISTRATIVE SERVICES Totals Fund 505 - PARKING SYSTEM FUND Totals Account 53510 - MONTHLY INVOICES PARKING TAX- JAN 19 Account 53510 - MONTHLY INVOICES Totals Business Unit 7037 - MAPLE GARAGE Totals Business Unit 7037 - MAPLE GARAGE Account 53500 - DAILY TICKETS PARKING TAX- JAN 19 Account 53500 - DAILY TICKETS Totals Account 64005 - ELECTRICITY ELECTRICITY Account 64005 - ELECTRICITY Totals Business Unit 7036 - 2008B Bond SHERMAN GARAGE Totals Account 53500 - DAILY TICKETS Totals Account 62400 - CONTRACT SVC-PARKING GARAGE FIRE SYSTEM RESET DUE TO VANDALISM Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Business Unit 7025 - CHURCH STREET GARAGE Totals Business Unit 7036 - 2008B Bond SHERMAN GARAGE Account 53500 - DAILY TICKETS PARKING TAX- JAN 19 Business Unit 7025 - CHURCH STREET GARAGE Account 53500 - DAILY TICKETS PARKING TAX- JAN 19 Account 53500 - DAILY TICKETS Totals 2ND INSTALLMENT OF 80 PAY STATION PURCHASE Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 7015 - PARKING LOTS & METERS Totals Account 65070 - OFFICE/OTHER EQT MTN MATL PAY STATION SUPPLIES Account 65070 - OFFICE/OTHER EQT MTN MATL Totals Account 65515 - OTHER IMPROVEMENTS Business Unit 7015 - PARKING LOTS & METERS Account 62245 - OTHER EQMT MAINTENANCE SINGLE SPACE PARKING METER CRM FEB19 SINGLE SPACE PARKING METER CRM JAN19 Account 62245 - OTHER EQMT MAINTENANCE Totals ELECTRICITY Account 64005 - ELECTRICITY Totals Business Unit 7005 - PARKING SYSTEM MGT Totals Account 62603 - DIVVY OPERATING EXPENSES PARKING SERVICES - DIVVY OPERATION - ONGOING FEES Account 62603 - DIVVY OPERATING EXPENSES Totals Account 64005 - ELECTRICITY Business Unit 7005 - PARKING SYSTEM MGT Account 53510 - MONTHLY INVOICES PARKING TAX- JAN 19 Account 53510 - MONTHLY INVOICES Totals Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 Fund 505 - PARKING SYSTEM FUND Department 19 - ADMINISTRATIVE SERVICES CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Run by Tera Davis on 03/04/2019 03:48:31 PM Page 1 of 157 of 448 510 WATER FUND Vendor Invoice Description Invoice Date Invoice Amount 102499 - ILLINOIS DEPT OF REVENUE 02/19/2019 248.00 $248.00 105301 - UNITED PARCEL SERVICE SHIPPING CHARGES 02/23/2019 350.00 $350.00 149274 - CHICAGO OFFICE 02/18/2019 84.32 $84.32 103883 - OFFICE DEPOT 02/06/2019 293.69 103883 - OFFICE DEPOT 02/06/2019 6.52 $300.21 $982.53 105394 - VERIZON WIRELESS 02/06/2019 114.03 $114.03 $114.03 101143 - COMED 02/04/2019 192.12 101143 - COMED 02/11/2019 22.28 $214.40 103744 - NICOR 01/31/2019 131.90 103744 - NICOR 02/04/2019 1,205.52 $1,337.42 $1,551.82 106964 - EUROFINS EATON ANALYTICAL 01/18/2019 520.00 106964 - EUROFINS EATON ANALYTICAL 01/18/2019 50.00 $570.00 120072 - PENCCO, INC.02/22/2019 7,599.06 $7,599.06 $8,169.06 14901 - KARRA BARNES 02/21/2019 7,500.00 $7,500.00 103360 - METROPOLITAN WATER RECLAMATION DISTRICT 02/01/2019 7,709.16 $7,709.16 $15,209.16 100177 - ALLEGRA PRINT & IMAGING 02/26/2019 83.00 $83.00 $83.00 $26,109.60 $26,109.60 Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 510 - WATER FUND Totals Business Unit 4540 - DISTRIBUTION MAINTENANCE Account 62210 - PRINTING RPZ POSTCARDS Account 62210 - PRINTING Totals Account 62420 - MWRD FEES ANNUAL EASEMENT FEE Account 62420 - MWRD FEES Totals Business Unit 4225 - WATER OTHER OPERATIONS Totals Business Unit 4225 - WATER OTHER OPERATIONS Account 62185 - CONSULTING SERVICES CMMS SPECIALIST CONSULTING SERVICES Account 62185 - CONSULTING SERVICES Totals Account 65015 - CHEMICALS/ SALT HYDROFLUOROSILICIC ACID (PER SPEC) Account 65015 - CHEMICALS/ SALT Totals Business Unit 4220 - FILTRATION Totals Business Unit 4220 - FILTRATION Account 62465 - OUTSIDE LABARATORY COSTS FY 2019 LABORATORY TESTING-ROUTINE FY 2019 LABORATORY TESTING-ROUTINE Account 62465 - OUTSIDE LABARATORY COSTS Totals UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Business Unit 4210 - PUMPING Totals UTILITIES: COMED Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS UTILITIES: NICOR Business Unit 4208 - WATER BILLING Totals Business Unit 4210 - PUMPING Account 64005 - ELECTRICITY UTILITIES: COMED Business Unit 4208 - WATER BILLING Account 64540 - TELECOMMUNICATIONS - WIRELESS METER LAPTOPS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 4200 - WATER PRODUCTION Totals COPY MACHINE CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 62315 - POSTAGE Account 62315 - POSTAGE Totals Account 62380 - COPY MACHINE CHARGES Business Unit 4200 - WATER PRODUCTION Account 56140 - FEES AND MERCHANDISE SALE SALES TAX- JAN 19 Account 56140 - FEES AND MERCHANDISE SALE Totals Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 Fund 510 - WATER FUND Department 40 - PUBLIC WORKS AGENCY CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Run by Tera Davis on 03/04/2019 03:48:31 PM Page 1 of 158 of 448 513 WATER DEPR IMPRV EXTENSION FUND Vendor Invoice Description Invoice Date Invoice Amount 15227 - CRAWFORD, MURPHY & TILLY, INC.02/19/2019 1,589.57 104927 - STANLEY CONSULTANTS INC.02/21/2019 2,995.40 $4,584.97 317299 - CONSTRUCTION CONSULTING & DISBURSEMENT 02/25/2019 10,604.51 15875 - MAG CONSTRUCTION CO.02/27/2019 41,202.00 $51,806.51 $56,391.48 $56,391.48 $56,391.48 Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals Department 71 - UTILITIES Totals Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals Account 65515 - OTHER IMPROVEMENTS WATER TREATMENT PLANT DOOR RENOVATIONS SOUTH STANDPIPE PUMP STATION MCC & BLDG RENO Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 7330 - WATER FUND DEP, IMP, EXT Account 62145 - ENGINEERING SERVICES EMERSON ST WHOLESALE WATER METER- ENG SVCS SOUTH STANDPIPE PUMP STATION MCC & BLDG IMPRVS Account 62145 - ENGINEERING SERVICES Totals Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Department 71 - UTILITIES CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Run by Tera Davis on 03/04/2019 03:48:31 PM Page 1 of 159 of 448 520 SOLID WASTE FUND Vendor Invoice Description Invoice Date Invoice Amount 102499 - ILLINOIS DEPT OF REVENUE 02/19/2019 14.00 $14.00 15626 - 72 HOUR LLC / DBA NATIONAL 03/01/2019 3,000.00 $3,000.00 15626 - 72 HOUR LLC / DBA NATIONAL 03/01/2019 3,500.00 $3,500.00 15626 - 72 HOUR LLC / DBA NATIONAL 03/01/2019 85,184.00 $85,184.00 15626 - 72 HOUR LLC / DBA NATIONAL 03/01/2019 11,325.00 $11,325.00 $103,023.00 $103,023.00 $103,023.00 Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 520 - SOLID WASTE FUND Totals Account 65550 - AUTOMOTIVE EQUIPMENT Totals Account 65625 - FURNITURE & FIXTURES FINAL PAYMENT FOR VEHICALE PURCHASE #723 Account 65625 - FURNITURE & FIXTURES Totals FINAL PAYMENT FOR VEHICALE PURCHASE #723 Account 64015 - NATURAL GAS Totals Account 65550 - AUTOMOTIVE EQUIPMENT FINAL PAYMENT FOR VEHICALE PURCHASE #723 Account 64005 - ELECTRICITY FINAL PAYMENT FOR VEHICALE PURCHASE #723 Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Account 56155 - TRASH CART SALES SALES TAX- JAN 19 Account 56155 - TRASH CART SALES Totals Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 Fund 520 - SOLID WASTE FUND Department 40 - PUBLIC WORKS AGENCY CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Run by Tera Davis on 03/04/2019 03:48:31 PM Page 1 of 160 of 448 600 FLEET SERVICES FUND Vendor Invoice Date Invoice Amount 105654 - XEROX CORP.11/06/2018 37.96 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2019 21.08 $59.04 $59.04 100412 - ATLAS BOBCAT, INC.02/06/2019 2,099.89 100092 - R.A. ADAMS ENTERPRISES INC,02/15/2019 3,116.00 $5,215.89 101177 - COMPUTERIZED FLEET ANALYSIS INC. 01/25/2019 2,995.00 $2,995.00 101063 - CINTAS FIRST AID & SUPPLY 12/07/2018 281.56 101063 - CINTAS FIRST AID & SUPPLY 11/16/2018 281.56 101063 - CINTAS FIRST AID & SUPPLY 02/19/2019 188.03 101063 - CINTAS FIRST AID & SUPPLY 02/15/2019 281.56 101063 - CINTAS FIRST AID & SUPPLY 02/08/2019 281.56 101063 - CINTAS FIRST AID & SUPPLY 02/22/2019 281.56 101063 - CINTAS FIRST AID & SUPPLY 02/26/2019 188.03 $1,783.86 101511 - DOUGLAS TRUCK PARTS 01/31/2019 580.40 202507 - GAS DEPOT INC.02/19/2019 17,636.11 322710 - MID-TOWN PETROLEUM ACQUISITION LLC DBA: 01/17/2019 227.60 322710 - MID-TOWN PETROLEUM ACQUISITION LLC DBA: 12/12/2018 254.63 322710 - MID-TOWN PETROLEUM ACQUISITION LLC DBA: 02/20/2019 254.63 15832 - STENSTROM PETROLEUM SERVICES GROUP 02/11/2019 242.00 15832 - STENSTROM PETROLEUM SERVICES GROUP 02/11/2019 345.43 245860 - WENTWORTH TIRE SERVICE 02/07/2019 240.00 $19,780.80 15228 - ADVANCE AUTO PARTS 02/14/2019 14.24 104011 - ALTORFER INDUSTRIES, INC.02/05/2019 32.80STREETS VEHICLE #608 EMERGENCY LATCH GARBAGE TRUCKS #721 & 716 TIRE REPAIRS Account 65035 - PETROLEUM PRODUCTS Totals TRAILER HITCH Account 65060 - MATER. TO MAINT. AUTOS FUEL PUMP FLUID FUEL PUMP FLUID FUEL PUMP FLUID FUEL PUMP FILTER REPLACMENT FUEL PUMP HOSE REPAIR Account 62355 - LAUNDRY/OTHER CLEANING Totals DIESEL ADDITIVE & TREATMENT VEHICLE FUEL JAN-JUL 2019 Account 65035 - PETROLEUM PRODUCTS UNIFORM LAUNDRY SERVICE SAFETY MAT SERVICE SAFETY MAT SERVICE SAFETY MAT SERVICE UNIFORM LAUNDRY SERVICE Account 62340 - COMPTER LICENSE & SUPP Totals SAFETY MAT SERVICE SAFETY MAT SERVICE Account 62355 - LAUNDRY/OTHER CLEANING FORESTRY VEHICLE #589 BODY REPAIRS Account 62240 - AUTOMOTIVE EQMP MAINT Totals 2019 CFA SUPPORT SERVICES AND SOFTWARE MAINTENANCE Account 62340 - COMPTER LICENSE & SUPP Business Unit 7705 - GENERAL SUPPORT Totals GREENWAYS VEHICLE #640 DUMP BODY CYLINDER REPAIR Business Unit 7710 - FLEET MAINTENANCE Account 62240 - AUTOMOTIVE EQMP MAINT COPIER CHARGES COPY MACHINE CHARGES Account 62380 - COPY MACHINE CHARGES Totals Business Unit 7705 - GENERAL SUPPORT Account 62380 - COPY MACHINE CHARGES Invoice Description CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 Fund 600 - FLEET SERVICES FUND Department 19 - ADMINISTRATIVE SERVICES Run by Tera Davis on 03/04/2019 03:48:31 PM Page 1 of 561 of 448 600 FLEET SERVICES FUND Vendor Invoice Date Invoice AmountInvoice Description CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/19/2019 119.50 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/12/2019 13.40 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/18/2019 83.88 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/18/2019 79.71 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/12/2019 42.20 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/13/2019 133.40 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2019 48.12 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/20/2019 137.13 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/11/2019 79.14 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/20/2019 19.59 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/12/2019 19.99 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/19/2019 25.96 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/19/2019 117.54 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/12/2019 5.80 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/25/2019 11.96 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/26/2019 57.00 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/21/2019 35.16 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/26/2019 116.99 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/27/2019 18.90 100412 - ATLAS BOBCAT, INC.02/06/2019 342.33 100412 - ATLAS BOBCAT, INC.02/09/2019 401.88 188151 - BILL'S AUTO & TRUCK REPAIR 02/11/2019 827.42 188151 - BILL'S AUTO & TRUCK REPAIR 02/27/2019 7,641.29 188151 - BILL'S AUTO & TRUCK REPAIR 02/28/2019 350.27 100772 - BUCK BROTHERS, INC.02/20/2019 269.14 101511 - DOUGLAS TRUCK PARTS 11/16/2018 272.00 101511 - DOUGLAS TRUCK PARTS 11/16/2018 524.78 101511 - DOUGLAS TRUCK PARTS 11/09/2018 164.40 101511 - DOUGLAS TRUCK PARTS 11/12/2018 339.50 101511 - DOUGLAS TRUCK PARTS 10/31/2018 66.84 101511 - DOUGLAS TRUCK PARTS 02/08/2019 61.20 101511 - DOUGLAS TRUCK PARTS 02/08/2019 82.58 BALL MOUNT AND TRAILER BALL VEHICLE RIVET AIR FITTINGS GREENWAYS VEHICLE #603 BROOM SWEEP AIR TANKS VEHICLE LIGHTS DIESEL ADDITIVE VEHICLE MODULE V-BELTS STREETS VEHICLE #632 HYDRAULIC REPAIRS PRCS VEHICLE #449 ENGINE REPAIRS REPAIRS TO BUS #451 REPAIRS TO BUS #451 VEHICLE CONNECTORS AIR FILTERS HYDRAULIC COUPLER HYDRAULIC COUPLER VEHICLE LIGHTS AIR FILTERS TRAINING MANUAL HALOGEN LIGHTS AIR FILTERS ELECTRIC TAPE LED LIGHTS MARKER LAMP AIR FILTERS AIR FILTERS WIPER BLADES FLANGES AND O-RINGS MARKER LAMP BATTERIES AIR FILTERS Run by Tera Davis on 03/04/2019 03:48:31 PM Page 2 of 562 of 448 600 FLEET SERVICES FUND Vendor Invoice Date Invoice AmountInvoice Description CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 101511 - DOUGLAS TRUCK PARTS 01/25/2019 51.77 140718 - FOSTER COACH SALES, INC.02/17/2019 57.35 140718 - FOSTER COACH SALES, INC.02/18/2019 222.72 140718 - FOSTER COACH SALES, INC.02/17/2019 38.10 106698 - GEIB INDUSTRIES, INC.02/18/2019 324.75 122589 - GLOBAL EMERGENCY PRODUCTS, INC. 02/14/2019 165.57 122589 - GLOBAL EMERGENCY PRODUCTS, INC. 02/21/2019 526.49 227800 - GOLF MILL FORD 02/19/2019 333.57 227800 - GOLF MILL FORD 02/20/2019 120.74 227800 - GOLF MILL FORD 02/16/2019 6.22 227800 - GOLF MILL FORD 02/19/2019 335.86 227800 - GOLF MILL FORD 02/20/2019 31.67 227800 - GOLF MILL FORD 02/15/2019 187.07 227800 - GOLF MILL FORD 02/12/2019 101.75 227800 - GOLF MILL FORD 02/25/2019 98.12 227800 - GOLF MILL FORD 02/28/2019 242.12 227800 - GOLF MILL FORD 02/25/2019 186.75 227800 - GOLF MILL FORD 02/23/2019 88.91 227800 - GOLF MILL FORD 02/22/2019 37.80 227800 - GOLF MILL FORD 02/21/2019 559.14 16406 - IMPERIAL SUPPLIES, LLC 02/06/2019 67.80 16406 - IMPERIAL SUPPLIES, LLC 01/22/2019 114.29 16406 - IMPERIAL SUPPLIES, LLC 01/24/2019 343.36 16406 - IMPERIAL SUPPLIES, LLC 01/16/2019 165.01 16406 - IMPERIAL SUPPLIES, LLC 02/15/2019 293.52 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 02/18/2019 399.76 120232 - INTERSTATE POWER SYSTEMS, INC. 02/13/2019 (132.00) 120232 - INTERSTATE POWER SYSTEMS, INC. 02/08/2019 180.05 102943 - LAKE/COOK C.V. JOINTS INC 02/21/2019 340.00 15512 - LAKESIDE INTERNATIONAL, LLC 02/13/2019 64.80 102994 - LEACH ENTERPRISES, INC.02/16/2019 29.02 102994 - LEACH ENTERPRISES, INC.02/04/2019 (355.12) 102994 - LEACH ENTERPRISES, INC.02/14/2019 298.14 102994 - LEACH ENTERPRISES, INC.02/19/2019 29.00 102994 - LEACH ENTERPRISES, INC.02/27/2019 116.08 103490 - MONROE TRUCK EQUIPMENT 02/06/2019 48.80 103490 - MONROE TRUCK EQUIPMENT 02/18/2019 637.00 103490 - MONROE TRUCK EQUIPMENT 02/15/2019 231.46 103534 - MOTION INDUSTRIES INC.02/11/2019 69.00 103795 - NORTH SHORE TOWING 02/16/2019 262.50 252920 - ORLANDO AUTO TOP 02/19/2019 290.00 252920 - ORLANDO AUTO TOP 02/15/2019 385.00 DOOR ASSEMBLY BALL BEARINGS TOW & HOOK HEAVY DUTY GLASS FOR STREETS LOADER #680 UPHOLSTERY REPAIR RELAY VALVES METRIC FLANGE NUT PETCOCK VALVES SALT SPREADER PART STREETS VEHICLE #616 ELECTRICAL PARTS FILTER KIT STREETS VEHICLE #621 REAR DRIVE SHAFT PAN BOLTS FUEL PETCOCK RETURNED VEHICLE PARTS VEHICLE SURFACE CONDITIONING DISCS LOCK NUTS AND WASHERS ELBOW HOSE, CLAMP HOSE BATTERIES WATER PUMP RETURN FORESTRY VEHICLE #576 SHIFT INDICATOR VEHICLE CONNECTOR PARKING VEHICLE #108 CHARGING SYSTEM PARTS WASHERS LOCK NUTS AND WASHERS PD VEHICLE #26 WHEEL PARTS VEHICLE ELEMENT NUTS, STUDS AND PINS VEHICLE MIRROR PARKING VEHICLE #113 ENGINE PARTS FORESTRY VEHICLE #576 BRAKE PARTS FORESTRY VEHICLE #576 TRANSMISSION SERVICE PD VEHICLE #26 FUEL SPLASH SHELF PD VEHICLE #26 SUSPENSION PARTS PD VEHICLE #29 BELT FIRE VEHICLE #315R LIGHT BAR FIRE VEHICLE #314 SHORE LINE CHARGER STREETS VEHICLE #680 HYDRAULIC HOSE SWITCH RELAYS IDLER WHEEL ASSEMBLY BRASS FITTINGS FIRE VEHICLE #314 SHORE LINE COVER Run by Tera Davis on 03/04/2019 03:48:31 PM Page 3 of 563 of 448 600 FLEET SERVICES FUND Vendor Invoice Date Invoice AmountInvoice Description CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 252920 - ORLANDO AUTO TOP 02/22/2019 595.00 243021 - R.N.O.W., INC.02/20/2019 232.04 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 02/19/2019 746.40 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 02/19/2019 (532.00) 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 02/18/2019 1,772.64 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 02/19/2019 90.90 104918 - STANDARD EQUIPMENT COMPANY 01/08/2019 18,509.56 104918 - STANDARD EQUIPMENT COMPANY 02/21/2019 222.84 104918 - STANDARD EQUIPMENT COMPANY 02/20/2019 514.50 104918 - STANDARD EQUIPMENT COMPANY 02/15/2019 396.39 104918 - STANDARD EQUIPMENT COMPANY 02/14/2019 399.29 324441 - THE CHEVROLET EXCHANGE 02/15/2019 1,181.34 324441 - THE CHEVROLET EXCHANGE 02/20/2019 501.60 105395 - VERMEER MIDWEST 02/08/2019 207.38 105395 - VERMEER MIDWEST 02/08/2019 194.38 105395 - VERMEER MIDWEST 02/19/2019 703.45 105395 - VERMEER MIDWEST 02/20/2019 54.19 105553 - WHOLESALE DIRECT INC 01/02/2018 (390.43) 105553 - WHOLESALE DIRECT INC 02/20/2019 416.72 105553 - WHOLESALE DIRECT INC 02/20/2019 234.97 105688 - ZARNOTH BRUSH WORKS, INC.02/05/2019 204.93 105688 - ZARNOTH BRUSH WORKS, INC.02/05/2019 3,186.00 $49,592.07 103795 - NORTH SHORE TOWING 02/21/2019 50.00 245860 - WENTWORTH TIRE SERVICE 02/20/2019 2,395.96 245860 - WENTWORTH TIRE SERVICE 02/11/2019 176.00 245860 - WENTWORTH TIRE SERVICE 02/20/2019 1,572.75 245860 - WENTWORTH TIRE SERVICE 02/13/2019 147.00 245860 - WENTWORTH TIRE SERVICE 02/20/2019 1,154.40 245860 - WENTWORTH TIRE SERVICE 02/18/2019 188.00 245860 - WENTWORTH TIRE SERVICE 02/25/2019 139.50 $5,823.61 100642 - BIOTEK CORPORATION 02/11/2019 448.74 14414 - BRIAN WORMINGTON 02/21/2019 800.00 108005 - DENNIS R LAWRENCE 02/20/2019 800.00 101511 - DOUGLAS TRUCK PARTS 01/25/2019 97.00 101030 - EQUIPMENT DEPOT OF ILLINOIS 02/05/2019 243.24GREASE CART AND CLEANER BIOSCRUB 2019 TOOL ALLOWANCE REIMBURSEMENT 2019 TOOL ALLOWANCE REIMBURSEMENT LED WORKLIGHT Account 65085 - MINOR EQUIPMENT & TOOLS FLEET STOCK TIRES FORESTRY VEHICLE #716 & 566 TIRE REPAIRS FLEET STOCK TIRES Account 65065 - TIRES & TUBES Totals PD VEHICLE #43 TIRE CHANGE FLEET STOCK TIRES GARBAGE TRUCK #718 TIRE REPAIR FLEET STOCK TIRES GARBAGE TRUCK #718 TIRE REPAIR SNOW BLADES SNOW BLADES Account 65060 - MATER. TO MAINT. AUTOS Totals Account 65065 - TIRES & TUBES FORESTRY VEHICLE #563 BRAKES OVERHAUL GREASE CAP AND OUTER BUSHING CONE LED FLOOD CREDIT LED LIGHTS WITH FLASHERS LED WORKLIGHT WATER VEHICLE #954 SWIVEL JOINT HOSE VEHICLE HARNESSES STREETS VEHICLE #621 PLOW HARNESS AND CABLES V-BELTS V-BELTS STREETS VEHICLE #625 DIPSTICK REPLACEMENT ANNUAL INSPECTION AND REPAIRS TO STREET SWEEPER #668 VEHICLE HANDLES VEHICLE CAMERA KIT WATER VEHICLE #954 HIGH PRESSURE HOSE REEL STREETS VEHICLE #625 WINDSHIELD RECYCLING VEHICLE #722 HYDRAULIC SYSTEM BLAND, BOLTS AND OIL PANS FANDRIVE RETURN STREETS VEHICLE #615 LEAF SPRING REPAIR Run by Tera Davis on 03/04/2019 03:48:31 PM Page 4 of 564 of 448 600 FLEET SERVICES FUND Vendor Invoice Date Invoice AmountInvoice Description CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 14823 - JOSEPH WAZNY III 02/20/2019 800.00 105462 - KENNETH A. WALUSIAK 02/25/2019 800.00 $3,988.98 $89,180.21 $89,239.25 $89,239.25 Business Unit 7710 - FLEET MAINTENANCE Totals Department 19 - ADMINISTRATIVE SERVICES Totals Fund 600 - FLEET SERVICES FUND Totals 2019 TOOL ALLOWANCE REIMBURSEMENT 2019 TOOL ALLOWANCE REIMBURSEMENT Account 65085 - MINOR EQUIPMENT & TOOLS Totals Run by Tera Davis on 03/04/2019 03:48:31 PM Page 5 of 565 of 448 605 INSURANCE FUND Vendor Invoice Date Invoice Amount 301253 - JEEP & BLAZER 02/19/2019 19,806.77 279678 - TRIBLER ORPETT & MEYER, P. C.02/19/2019 3,284.00 $23,090.77 244146 - CCMSI 02/26/2019 684.00 $684.00 $23,774.77 $23,774.77 $23,774.77 $1,364,233.88BILLS LIST Totals Account 62266 - TPA SERVICE CHARGES SUBRO TRUE UP FEE Fund 605 - INSURANCE FUND Totals Department 99 - NON-DEPARTMENTAL Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Fund 605 - INSURANCE FUND Department 99 - NON-DEPARTMENTAL Business Unit 7800 - RISK MANAGEMENT JAMES PARK Business Unit 7800 - RISK MANAGEMENT Totals Accounts Payable by G/L Distribution Report Payment Date Range 03/12/19 - 03/12/19 GENERAL MATTERS Account 62266 - TPA SERVICE CHARGES Totals Account 62130 - LEGAL SERVICES-GENERAL Totals Account 62130 - LEGAL SERVICES-GENERAL Invoice Description Run by Tera Davis on 03/04/2019 03:48:31 PM Page 1 of 166 of 448 Vendor Payment Date 101061 - AT & T MOBILITY 02/27/2019 98.60 1 $98.60 1 $98.60 1 $98.60 1 $98.60 226897 - WOODHOUSE TINUCCI ARCHITECTS * 02/27/2019 103,939.61 1 $103,939.61 1 $103,939.61 1 $103,939.61 1 $103,939.61 2 $104,038.21 16398 - AMANDA WILLIAMSON & M JOHNSON 02/25/2019 6,977.21 1 $6,977.21 1 $6,977.21 * =ADVANCED CHECKS ARE ISSUSED PRIOR TO SUBMISSION OF THE BILLS LIST 1 $6,977.21 $111,015.42ADVANCED CHECKS GRAND Totals Invoice Amount Account 22700 - DUE TO CUSTOMERS *REFUND: WATER ACCOUNT #02290040- 02 Account 22700 - DUE TO CUSTOMERS Totals Fund 510 - WATER FUND Totals Fund 416 - CROWN CONSTRUCTION FUND Totals Fund 510 - WATER FUND Account 62145 - ENGINEERING SERVICES Totals Business Unit 4160 - CROWN CONSTRUCTION PROJECT Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 416 - CROWN CONSTRUCTION FUND Department 40 - PUBLIC WORKS AGENCY Business Unit 4160 - CROWN CONSTRUCTION PROJECT Account 62145 - ENGINEERING SERVICES *ROBERT CROWN-ENGINEERING SERVICES Business Unit 1505 - CITY MANAGER Totals Department 15 - CITY MANAGER'S OFFICE Totals Fund 100 - GENERAL FUND Totals Business Unit 1505 - CITY MANAGER Account 64540 - TELECOMMUNICATIONS - WIRELESS *COMMUNICATION- FEB 19 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 Accounts Payable by G/L Distribution Report *ADVANCED CHECKS FOR BILLING PERIOD ENDING 03.12.2019 Invoice Description Fund 100 - GENERAL FUND Department 15 - CITY MANAGER'S OFFICE Run by Tera Davis on 03/07/2019 08:25:19 AM Page 1 of 167 of 448 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT INSURANCE VARIOUS IPBC MONTHLY CORPORATIVE CONTRIBUTION 1,225,926.37 VARIOUS VARIOUS WORKERS COMP 4,682.56 1,230,608.93 SEWER 7616.68305 IEPA LOAN DISBURSEMENT SEWER FUND 220,788.88 7585.68305 IEPA LOAN DISBURSEMENT SEWER FUND 74,560.93 295,349.81 VARIOUS VARIOUS TWIN EAGLE NATURAL GAS-JANUARY 2019 28,897.47 VARIOUS BMO PURHASING CARD-JAN 2019 153,068.53 28,897.47 1,554,856.21 Grand Total 3,030,105.51 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.12.2019 SUPPLEMENTAL LIST ACH AND WIRES 68 of 448 BMO Credit Card Statement for the Period ending January 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATESUPPLIER POSTAL CODE TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/311 BEST BUY 00003137IL 60202 529.98$ 1/18/2019 64505 TELCOMMUNICATIONSTV 311 WALLBOARD AND INFORMATION DISPLAYADMIN SVCS/311PANINO S PIZZERIA ORIL 6020271.70$ 1/21/2019 64505 TELCOMMUNICATIONSSTORM FOODADMIN SVCS/FAC MGMTUFIRST *LAUNDRY SVCSMA 01887164.39$ 12/27/2018 62225 BLDG MAINT SVCSCARPET MAT SERVICEADMIN SVCS/FAC MGMTMETAL SUPERMARKETS NILIL 60174203.96$ 12/27/2018 65050 BUILDING MAINTENANCE MATERIALCOUNTER TOP SUPPORTSADMIN SVCS/FAC MGMTEVANSTON GLASS AND MIRIL 60201342.00$ 12/27/2018 65050 BUILDING MAINTENANCE MATERIALDIRECTORY MATERIALSADMIN SVCS/FAC MGMTABLE DISTRIBUTORSIL 60202188.12$ 12/27/2018 65050 BUILDING MAINTENANCE MATERIALBATHROOM EXHAUST MATERIALSADMIN SVCS/FAC MGMTABLE DISTRIBUTORSIL 60202118.24$ 12/27/2018 65050 BUILDING MAINTENANCE MATERIALROOF TOP FURNACEADMIN SVCS/FAC MGMTPAYPAL *CHRISTINEMHCA 9513156.98$ 12/27/2018 65050 BUILDING MAINTENANCE MATERIALFOUNTAIN SQUARE LIGHTINGADMIN SVCS/FAC MGMTSTANDARD PIPEIL 6007642.58$ 12/28/2018 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR WASHROOM REMODELADMIN SVCS/FAC MGMTTEC #126IL 6009310.19$ 12/28/2018 65050 BUILDING MAINTENANCE MATERIALLIMIT FOR FURNACEADMIN SVCS/FAC MGMTBLICK ART 800 447 1892IL 6020139.02$ 12/28/2018 65050 BUILDING MAINTENANCE MATERIALFOUNTAIN SQUARE CANDLESADMIN SVCS/FAC MGMTGOLDEN OLYMPIC RESTAURIL 6020145.27$ 12/28/2018 65095 OFFICE SUPPLIESRETIREMENT LUNCHADMIN SVCS/FAC MGMTABLE DISTRIBUTORSIL 6020248.30$ 12/28/2018 65050 BUILDING MAINTENANCE MATERIALTHERMOSTATSADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 602021,281.22$ 12/28/2018 65050 BUILDING MAINTENANCE MATERIALLIGHT FIXTURESADMIN SVCS/FAC MGMTEVANSTON DESIGN CENTERIL 60202137.71$ 12/28/2018 65050 BUILDING MAINTENANCE MATERIALLOCKER ROOM DOORADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 60202(138.42)$ 12/28/2018 65050 BUILDING MAINTENANCE MATERIALFAN RETURNADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020262.91$ 12/28/2018 65050 BUILDING MAINTENANCE MATERIAL4TH FLOOR RESTROOM MATERIALSADMIN SVCS/FAC MGMTPURE ELECTRICIL 60645118.90$ 12/28/2018 65050 BUILDING MAINTENANCE MATERIALPOWER FOR FLEETADMIN SVCS/FAC MGMTPURE ELECTRICIL 60645115.74$ 12/28/2018 65050 BUILDING MAINTENANCE MATERIALPARKING LOT LIGHTSADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 60202240.00$ 12/31/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTING MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020213.94$ 12/31/2018 65085 MINOR EQUIP & TOOLSSAW BLADESADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020212.87$ 12/31/2018 65085 MINOR EQUIP & TOOLSTOOLS FOR TRUCKADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 6020249.60$ 1/2/2019 65050 BUILDING MAINTENANCE MATERIALPARKING LOT LIGHTSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 60202105.22$ 1/2/2019 65050 BUILDING MAINTENANCE MATERIALSINK REPAIRSADMIN SVCS/FAC MGMTTHE HOME DEPOT 1902IL 60202312.69$ 1/2/2019 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR 4TH FLOOR WASHROOMADMIN SVCS/FAC MGMTTHE HOME DEPOT 1902IL 60202233.91$ 1/2/2019 65085 MINOR EQUIP & TOOLSSAW TOOLADMIN SVCS/FAC MGMTANDERSON PEST SOLUTIONIL 6012668.96$ 1/3/2019 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMTANDERSON PEST SOLUTIONIL 60126109.27$ 1/3/2019 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMTANDERSON PEST SOLUTIONIL 60126113.52$ 1/3/2019 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMTANDERSON PEST SOLUTIONIL 60126432.62$ 1/3/2019 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMTINTERSTATE ALL BATTERYIL 60047196.20$ 1/4/2019 65050 BUILDING MAINTENANCE MATERIALALARM PANEL BATTERIESADMIN SVCS/FAC MGMTBODALA LLCIL 60201698.00$ 1/4/2019 65050 BUILDING MAINTENANCE MATERIALCARPET TILESADMIN SVCS/FAC MGMTBODALA LLCIL 602011,000.00$ 1/4/2019 65050 BUILDING MAINTENANCE MATERIALCARPET TILESADMIN SVCS/FAC MGMTJOHNSON LOCKSMITH INCIL 6020110.00$ 1/4/2019 65050 BUILDING MAINTENANCE MATERIALFIRE PANEL KEYADMIN SVCS/FAC MGMTABLE DISTRIBUTORSIL 60202200.22$ 1/4/2019 65050 BUILDING MAINTENANCE MATERIALRADIATOR MATERIALSADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 602022.61$ 1/4/2019 65050 BUILDING MAINTENANCE MATERIALSWITCHESADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 6020247.69$ 1/4/2019 65050 BUILDING MAINTENANCE MATERIALEXTERIOR LIGHTSADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 6020277.23$ 1/4/2019 65050 BUILDING MAINTENANCE MATERIALSENSOR SWITCHADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 60202791.07$ 1/4/2019 65050 BUILDING MAINTENANCE MATERIALEXTERIOR LIGHTSADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 60202791.08$ 1/4/2019 65050 BUILDING MAINTENANCE MATERIALEXTERIOR LIGHTSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020232.79$ 1/4/2019 65050 BUILDING MAINTENANCE MATERIALOUTLET REPAIRADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020226.96$ 1/4/2019 65050 BUILDING MAINTENANCE MATERIALSHOP SUPPLIESADMIN SVCS/FAC MGMTPURE ELECTRICIL 60645478.86$ 1/4/2019 65050 BUILDING MAINTENANCE MATERIALBUS LOT POWER STATION REPLACEMENTADMIN SVCS/FAC MGMTPURE ELECTRICIL 60645246.08$ 1/4/2019 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/FAC MGMTCHEMSEARCHTX 75062675.05$ 1/4/2019 65050 BUILDING MAINTENANCE MATERIALDRAIN CLEANINGADMIN SVCS/FAC MGMTNAFA FLEET MANAGEMENTNJ 08540499.00$ 1/7/2019 62360 MEMBERSHIP DUESNAFA MEMBERSHIPADMIN SVCS/FAC MGMTHOMEDEPOT.COMGA 30339274.05$ 1/7/2019 65050 BUILDING MAINTENANCE MATERIALSINKSADMIN SVCS/FAC MGMTJOHNSON LOCKSMITH INCIL 6020112.50$ 1/7/2019 65050 BUILDING MAINTENANCE MATERIALWEST GATE ACCESS KEYSADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 60202504.30$ 1/7/2019 65050 BUILDING MAINTENANCE MATERIALFLOOD LIGHTSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020266.29$ 1/7/2019 65050 BUILDING MAINTENANCE MATERIAL4TH FLOOR WASHROOMADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 60202126.04$ 1/7/2019 65050 BUILDING MAINTENANCE MATERIALSHOWER REPAIRSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020224.24$ 1/7/2019 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR PWA CONFERENCE ROOMADMIN SVCS/FAC MGMTIL TOLLWAY AUTO REPLENIL 6051540.00$ 1/7/2019 65060 MATERIALS TO MAINTAIN AUTOSLIPASS REPLENISHMENTADMIN SVCS/FAC MGMTGIH*GLOBALINDUSTRIALEQFL 33144130.37$ 1/8/2019 65050 BUILDING MAINTENANCE MATERIALREPAIR TO RAMP CARD READERADMIN SVCS/FAC MGMTPURE ELECTRICIL 60645144.46$ 1/8/2019 65050 BUILDING MAINTENANCE MATERIALLOCKER ROOM HEATERADMIN SVCS/FAC MGMTPURE ELECTRICIL 60645112.78$ 1/8/2019 65050 BUILDING MAINTENANCE MATERIAL4TH FLOOR WASHROOM MATERIALSADMIN SVCS/FAC MGMTPURE ELECTRICIL 60645251.76$ 1/8/2019 65050 BUILDING MAINTENANCE MATERIAL4TH FLOOR WASHROOM MATERIALSADMIN SVCS/FAC MGMTTEC #126IL 600939.80$ 1/9/2019 65050 BUILDING MAINTENANCE MATERIALLIMIT SWITCH FOR RTUADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020274.41$ 1/9/2019 65050 BUILDING MAINTENANCE MATERIALHEATER REPAIR PARTSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020246.49$ 1/9/2019 65050 BUILDING MAINTENANCE MATERIALTV INSTALLATIONADMIN SVCS/FAC MGMTPURE ELECTRICIL 60645385.56$ 1/9/2019 65050 BUILDING MAINTENANCE MATERIAL4TH FLOOR WASHROOM REMODELADMIN SVCS/FAC MGMTTHE HOME DEPOT #8598IL 606545.87$ 1/9/2019 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR PWA CONFERENCE ROOMADMIN SVCS/FAC MGMTUNITES STATES FIRE PROIL 600451,832.85$ 1/10/2019 65050 BUILDING MAINTENANCE MATERIALFIRE SYSTEM COMPRESSORADMIN SVCS/FAC MGMTUNITES STATES FIRE PROIL 600452,500.00$ 1/10/2019 65050 BUILDING MAINTENANCE MATERIALFIRE SYSTEM COMPRESSORADMIN SVCS/FAC MGMTOFFICEMAX/DEPOT 6869IL 6014322.98$ 1/10/2019 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 6020215.03$ 1/10/2019 65050 BUILDING MAINTENANCE MATERIALBUS LOT POWERADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 60202123.00$ 1/10/2019 65050 BUILDING MAINTENANCE MATERIALBASEMENT LIGHT REPAIRSADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 6020297.83$ 1/10/2019 65050 BUILDING MAINTENANCE MATERIAL4TH FLOOR WASHROOM REMODELADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020249.11$ 1/10/2019 65050 BUILDING MAINTENANCE MATERIAL4TH FLOOR WASHROOM MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020244.49$ 1/10/2019 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR PWA CONFERENCE ROOMADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020266.64$ 1/10/2019 65085 MINOR EQUIP & TOOLSSHOP TOOLSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 60202(199.00)$ 1/10/2019 65085 MINOR EQUIP & TOOLSSAW TOOL RETURNADMIN SVCS/FAC MGMTSIMPLEXGRINNELLMA 014412,234.08$ 1/11/2019 65050 BUILDING MAINTENANCE MATERIALCARD READER FOR PDHQADMIN SVCS/FAC MGMTMSCNY 1174741.34$ 1/11/2019 65060 MATERIALS TO MAINTAIN AUTOSLFLEET SHOP SUPPLIESADMIN SVCS/FAC MGMTENERGYCONTROL COMFL 3331749.94$ 1/11/2019 65050 BUILDING MAINTENANCE MATERIALRELAYS FOR HEATERADMIN SVCS/FAC MGMTULINE *SHIP SUPPLIESWI 53158530.60$ 1/11/2019 65090 SAFETY EQUIPMENTPPE SAFETY SUPPLIESADMIN SVCS/FAC MGMTANDERSON LOCK COIL 60018781.14$ 1/11/2019 65050 BUILDING MAINTENANCE MATERIALLOCK SET REPLACEMENTADMIN SVCS/FAC MGMTGRAINGERIL 6004559.71$ 1/11/2019 65050 BUILDING MAINTENANCE MATERIALFANS FOR PDHQADMIN SVCS/FAC MGMTGRAINGERIL 6004518.21$ 1/11/2019 65085 MINOR EQUIP & TOOLSBAND SAW BLADESADMIN SVCS/FAC MGMTSTANDARD PIPEIL 6007625.86$ 1/11/2019 65050 BUILDING MAINTENANCE MATERIALRPZ REPAIRADMIN SVCS/FAC MGMTSTANDARD PIPEIL 60076101.00$ 1/11/2019 65050 BUILDING MAINTENANCE MATERIAL4TH FLOOR RESTROOM MATERIALSMarch 11, 2019Page 1 of 969 of 448 BMO Credit Card Statement for the Period ending January 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATESUPPLIER POSTAL CODE TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/FAC MGMTSTANDARD PIPEIL 6007617.17$ 1/11/2019 65085 MINOR EQUIP & TOOLSTOOLS FOR TRUCKADMIN SVCS/FAC MGMTOFFICEMAX/DEPOT 6869IL 6014336.99$ 1/11/2019 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/FAC MGMTOFFICEMAX/DEPOT 6869IL 6014369.20$ 1/11/2019 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/FAC MGMTMETAL SUPERMARKETS NILIL 60174172.39$ 1/11/2019 65050 BUILDING MAINTENANCE MATERIALWASHROOM COUNTER TOPADMIN SVCS/FAC MGMTLEMOI ACE HARDWAREIL 6020119.99$ 1/11/2019 65050 BUILDING MAINTENANCE MATERIALKEY SHOP MATERIALSADMIN SVCS/FAC MGMTTHE UPS STORE #0511IL 6020115.31$ 1/11/2019 65050 BUILDING MAINTENANCE MATERIALSHIPPING MATERIALSADMIN SVCS/FAC MGMTABLE DISTRIBUTORSIL 6020270.00$ 1/11/2019 65050 BUILDING MAINTENANCE MATERIALRELAYS FOR ICE MACHINEADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 6020221.31$ 1/11/2019 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 6020225.59$ 1/11/2019 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 6020215.49$ 1/11/2019 65050 BUILDING MAINTENANCE MATERIALFIRE 3 ELECTRICAL MATERIALSADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 60202673.06$ 1/11/2019 65050 BUILDING MAINTENANCE MATERIALCARPENTER SHOP SUPPLIESADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020217.71$ 1/11/2019 65050 BUILDING MAINTENANCE MATERIALTRUCK CLEANING MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020214.56$ 1/11/2019 65050 BUILDING MAINTENANCE MATERIALMATERIAL FOR 4TH FLOOR WASHROOMADMIN SVCS/FAC MGMTTHE HOME DEPOT 1902IL 6020280.19$ 1/11/2019 65050 BUILDING MAINTENANCE MATERIAL4TH FLOOR WASHROOM REMODELADMIN SVCS/FAC MGMTPURE ELECTRICIL 6064542.85$ 1/11/2019 65050 BUILDING MAINTENANCE MATERIALCEILING SUPPORTSADMIN SVCS/FAC MGMTPURE ELECTRICIL 60645224.26$ 1/11/2019 65050 BUILDING MAINTENANCE MATERIALFLEET LIGHTSADMIN SVCS/FAC MGMTNCH CORPORATION 972438TX 75062130.00$ 1/11/2019 62225 BLDG MAINT SVCSCHEMICAL PREVENTATIVE MAINTENANCEADMIN SVCS/FAC MGMTNCH CORPORATION 972438TX 75062130.00$ 1/11/2019 62225 BLDG MAINT SVCSCHEMICAL PREVENTATIVE MAINTENANCEADMIN SVCS/FAC MGMTSUPERCUTSIL 6002512.00$ 1/14/2019 65050 BUILDING MAINTENANCE MATERIALPERSONAL CHARGE ERRORADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 6020229.58$ 1/14/2019 65050 BUILDING MAINTENANCE MATERIALSENSOR REPLACEMENTADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020215.96$ 1/14/2019 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR OFFICE 4000ADMIN SVCS/FAC MGMTTHE HOME DEPOT 1902IL 6020287.92$ 1/14/2019 65050 BUILDING MAINTENANCE MATERIALVAN STOCKADMIN SVCS/FAC MGMTIL TOLLWAY AUTO REPLENIL 6051540.00$ 1/14/2019 65060 MATERIALS TO MAINTAIN AUTOSLIPASS REPLENISHMENTADMIN SVCS/FAC MGMTIMPERIAL SUPPLIESWI 5430158.33$ 1/15/2019 65060 MATERIALS TO MAINTAIN AUTOSLFLEET SHOP SUPPLIESADMIN SVCS/FAC MGMTIMPERIAL SUPPLIESWI 5430174.45$ 1/15/2019 65060 MATERIALS TO MAINTAIN AUTOSLFLEET SHOP SUPPLIESADMIN SVCS/FAC MGMTIMPERIAL SUPPLIESWI 54301207.44$ 1/15/2019 65060 MATERIALS TO MAINTAIN AUTOSLFLEET SHOP SUPPLIESADMIN SVCS/FAC MGMTPURE ELECTRICIL 6064546.20$ 1/15/2019 65050 BUILDING MAINTENANCE MATERIALFUSESADMIN SVCS/FAC MGMTOFFICEMAX/DEPOT 6869IL 60143104.26$ 1/16/2019 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/FAC MGMTCINTAS 769IL 6015317.36$ 1/16/2019 65090 SAFETY EQUIPMENTSAFETY MATERIALSADMIN SVCS/FAC MGMTJC LICHT - 1252 - EVANIL 6020130.79$ 1/16/2019 65050 BUILDING MAINTENANCE MATERIALDRY ERASE PAINTADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020226.53$ 1/16/2019 65050 BUILDING MAINTENANCE MATERIALWALL REPAIR MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020278.45$ 1/16/2019 65050 BUILDING MAINTENANCE MATERIAL4TH FLOOR WASHROOM MATERIALSADMIN SVCS/FAC MGMTPURE ELECTRICIL 60645211.85$ 1/16/2019 65050 BUILDING MAINTENANCE MATERIALDESK BUZZERADMIN SVCS/FAC MGMTSMITHEREEN PEST MANAGEIL 60714150.00$ 1/16/2019 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMTSAMSCLUB.COMAR 7271218.18$ 1/16/2019 65040 JANITORIAL SUPPLIESAIR FRESHENERSADMIN SVCS/FAC MGMTSPARTANCHASSIS (APA)MI 4881390.69$ 1/17/2019 65060 MATERIALS TO MAINTAIN AUTOSLVEHICLE SENSORADMIN SVCS/FAC MGMTLEMOI ACE HARDWAREIL 6020113.40$ 1/17/2019 65050 BUILDING MAINTENANCE MATERIALBUILDING MAINTENANCE MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 60202105.88$ 1/17/2019 65050 BUILDING MAINTENANCE MATERIAL4TH FLOOR WASHROOM REMODELADMIN SVCS/FAC MGMTTHE HOME DEPOT 1902IL 60202338.07$ 1/17/2019 65050 BUILDING MAINTENANCE MATERIAL4TH FLOOR WASHROOM MATERIALSADMIN SVCS/FAC MGMTPURE ELECTRICIL 60645123.13$ 1/17/2019 65050 BUILDING MAINTENANCE MATERIALCARD READER RELOCATIONADMIN SVCS/FAC MGMTPURE ELECTRICIL 60645162.40$ 1/17/2019 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/FAC MGMT4TE*ILSECOFSTATESFEEIL 627562.37$ 1/17/2019 65060 MATERIALS TO MAINTAIN AUTOSLPLATE PROCESSING FEEADMIN SVCS/FAC MGMT4TE*SOSINTERNET VEHICLIL 62756101.00$ 1/17/2019 65060 MATERIALS TO MAINTAIN AUTOSLPLATE REGISTRATIONADMIN SVCS/FAC MGMTCOLLEY ELEVATOR COMPANIL 60106195.00$ 1/17/2019 62225 BLDG MAINT SVCSELEVATOR MAINTENANCEADMIN SVCS/FAC MGMTHOMEDEPOT.COMGA 3033986.41$ 1/18/2019 65085 MINOR EQUIP & TOOLSCARBIDE BITSADMIN SVCS/FAC MGMTHOMEDEPOT.COMGA 30339257.93$ 1/18/2019 65085 MINOR EQUIP & TOOLSGRINDER TOOLADMIN SVCS/FAC MGMTANDERSON LOCK COIL 60018928.85$ 1/18/2019 65050 BUILDING MAINTENANCE MATERIALKEY SHOP STOCKADMIN SVCS/FAC MGMTSTANDARD PIPEIL 6007637.22$ 1/18/2019 65050 BUILDING MAINTENANCE MATERIALSHOWER DRAINADMIN SVCS/FAC MGMTABLE DISTRIBUTORSIL 60202102.01$ 1/18/2019 65050 BUILDING MAINTENANCE MATERIALAUTO FILL VALVESADMIN SVCS/FAC MGMTBEST BUY 00003137IL 60202(2.00)$ 1/18/2019 65050 BUILDING MAINTENANCE MATERIALTV INSTALLATION CREDITADMIN SVCS/FAC MGMTBEST BUY 00003137IL 60202152.99$ 1/18/2019 65050 BUILDING MAINTENANCE MATERIALTV INSTALLATIONADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 60202159.77$ 1/18/2019 65050 BUILDING MAINTENANCE MATERIALWASHROOM SENSORADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 60202419.02$ 1/18/2019 65050 BUILDING MAINTENANCE MATERIALPARKING LOT LIGHTSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020224.26$ 1/18/2019 65050 BUILDING MAINTENANCE MATERIALTV INSTALLATIONADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020228.98$ 1/18/2019 65050 BUILDING MAINTENANCE MATERIALOFFICE PAINTADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020241.23$ 1/18/2019 65050 BUILDING MAINTENANCE MATERIALGREASE TRAP MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020219.98$ 1/18/2019 65085 MINOR EQUIP & TOOLSCHARGERADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 602028.62$ 1/18/2019 65085 MINOR EQUIP & TOOLSSHOP SUPPLIESADMIN SVCS/FAC MGMTTHE HOME DEPOT 1902IL 6020283.93$ 1/18/2019 65050 BUILDING MAINTENANCE MATERIALBUILDING MAINTENANCE SUPPLIESADMIN SVCS/FAC MGMTTHE HOME DEPOT 1902IL 6020285.96$ 1/18/2019 65050 BUILDING MAINTENANCE MATERIAL4TH FLOOR WASHROOM MATERIALSADMIN SVCS/FAC MGMTDOORS SYSTEMS INCIL 605631,330.05$ 1/18/2019 62240 AUTOMOTIVE EQMP MAINTOVERHEAD DOOR REPAIRSADMIN SVCS/FAC MGMTDOORS SYSTEMS INCIL 60563404.00$ 1/18/2019 62440 OVERHEAD DOOR CONTRACT COSTOVERHEAD DOOR REPAIRSADMIN SVCS/FAC MGMTDOORS SYSTEMS INCIL 60563435.25$ 1/18/2019 62440 OVERHEAD DOOR CONTRACT COSTOVERHEAD DOOR REPAIRSADMIN SVCS/FAC MGMTDOORS SYSTEMS INCIL 60563782.00$ 1/18/2019 62440 OVERHEAD DOOR CONTRACT COSTOVERHEAD DOOR REPAIRSADMIN SVCS/FAC MGMTDOORS SYSTEMS INCIL 60563850.14$ 1/18/2019 62440 OVERHEAD DOOR CONTRACT COSTOVERHEAD DOOR REPAIRSADMIN SVCS/FAC MGMTDOORS SYSTEMS INCIL 605631,000.00$ 1/18/2019 62440 OVERHEAD DOOR CONTRACT COSTOVERHEAD DOOR REPAIRSADMIN SVCS/FAC MGMTDOORS SYSTEMS INCIL 605631,330.05$ 1/18/2019 62440 OVERHEAD DOOR CONTRACT COSTOVERHEAD DOOR REPAIRSADMIN SVCS/FAC MGMTPURE ELECTRICIL 6064547.32$ 1/18/2019 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/FAC MGMTDUNKIN #348067 Q35IL 6007753.25$ 1/21/2019 65090 SAFETY EQUIPMENTFOOD AND WATER FOR POLAR VORTEX DAYSADMIN SVCS/FAC MGMTDUNKIN #348067 Q35IL 6007741.20$ 1/21/2019 65090 SAFETY EQUIPMENTFOOD AND WATER FOR POLAR VORTEX DAYSADMIN SVCS/FAC MGMTSEARS.COM 9301IL 60179519.90$ 1/21/2019 65085 MINOR EQUIP & TOOLSTOOLS FOR SERVICE TRUCKADMIN SVCS/FAC MGMTDUNKIN #306178 Q35IL 602013.29$ 1/21/2019 65095 OFFICE SUPPLIESCOFFEE FOR MEETINGADMIN SVCS/FAC MGMTDUNKIN #306178 Q35IL 6020125.29$ 1/21/2019 65095 OFFICE SUPPLIESCOFFEE FOR MEETINGADMIN SVCS/FAC MGMTEINSTEIN BROS BAGELS13IL 6020134.30$ 1/21/2019 68205 CONTINGENCIESFOOD FOR SNOW EVENT OPERATIONS STAFFADMIN SVCS/FAC MGMTGIGIO SIL 6020165.19$ 1/21/2019 65090 SAFETY EQUIPMENTFOOD AND WATER FOR POLAR VORTEX DAYSADMIN SVCS/FAC MGMTMCDONALD S M6867 OFIL 6020135.22$ 1/21/2019 65090 SAFETY EQUIPMENTFOOD AND WATER FOR POLAR VORTEX DAYSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020254.84$ 1/21/2019 65050 BUILDING MAINTENANCE MATERIALBASEMENT SHOWER MATERIALSADMIN SVCS/FAC MGMTSEARS.COM 9300TX 78664191.21$ 1/21/2019 65085 MINOR EQUIP & TOOLSTOOLS FOR SERVICE TRUCKADMIN SVCS/FAC MGMTSEARS.COM 9300TX 78664658.74$ 1/21/2019 65085 MINOR EQUIP & TOOLSTOOLS FOR SERVICE TRUCKADMIN SVCS/FAC MGMTSEARS.COM 9300TX 78664871.20$ 1/21/2019 65085 MINOR EQUIP & TOOLSTOOLS FOR SERVICE TRUCKADMIN SVCS/FAC MGMTANDERSON LOCK COIL 60018108.08$ 1/22/2019 65050 BUILDING MAINTENANCE MATERIALDOCK DOOR KEY MATERIALSMarch 11, 2019Page 2 of 970 of 448 BMO Credit Card Statement for the Period ending January 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATESUPPLIER POSTAL CODE TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - 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YOUNGADMIN SVCS/PARKINGCITY OF EVANSTON MOBILIL 602012.35$ 1/8/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMEETING WITH MAIN STREET MERCHANT ABOUT PAYSTATIONSADMIN SVCS/PARKINGTHE HOME DEPOT #1902IL 6020226.05$ 1/9/2019 62245 OTHER EQ MAINTSHOP SUPPLIES FOR METERSADMIN SVCS/PARKINGGALLSKY 40505278.12$ 1/11/2019 65020 CLOTHINGCOAT FOR NEW PEO YOUNGMarch 11, 2019Page 3 of 971 of 448 BMO Credit Card Statement for the Period ending January 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATESUPPLIER POSTAL CODE TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/PARKINGCONNEXION - EVANSTONIL 60202425.00$ 1/11/2019 62245 OTHER EQ MAINTLED LAMPS FOR GARAGESADMIN SVCS/PARKINGSHERMAN PLAZA SELF PARIL 602012.00$ 1/14/2019 65050 BUILDING MAINTENANCE MATERIALATTENDED A MEETING FOR GARAGE BUSINESSADMIN SVCS/PARKINGSHERMAN PLAZA SELF PARIL 602012.00$ 1/18/2019 65050 BUILDING MAINTENANCE MATERIALATTENDED A MEETING WITH DOWNTOWN BUSINESSESADMIN SVCS/PARKINGGRAINGERIL 60045970.80$ 1/23/2019 62245 OTHER EQ MAINTSIGN POSTSADMIN SVCS/PARKINGGRAINGERIL 60045178.56$ 1/25/2019 62245 OTHER EQ MAINTCLAMPSADMIN SVCS/PARKINGALL SIGNS INCIL 60076728.33$ 1/25/2019 65050 BUILDING MAINTENANCE MATERIALSIGNS FOR MAPLE GARAGECITY MGR OFFICEEVANSTON NOWIL 6020164.35$ 12/28/2018 62360 MEMBERSHIP DUESMONTHLY MEMBERSHIP FEES FOR EVANSTON NOW FOR VARIOUS STAFF AND COUNCILCITY MGR OFFICECRAINS CHIC SUBSCRIPMI 4820789.00$ 1/4/2019 65010 BOOKS, PUBLICATIONS, MAPSYEARLY/2019 SUBSCRIPTION TO CRAINS CHICAGO BUSINESS FOR WALLY BOBKIEWICZ.CITY MGR OFFICEBARNES&NOBLE.COM-BNNY 1159012.39$ 1/7/2019 65010 BOOKS, PUBLICATIONS, MAPSROBERTS RULES OF ORDER BOOK FOR ALDERMANCITY MGR OFFICESQ *SQ *EVANSTON WOMANIL 60201500.00$ 1/11/2019 62205 ADVERTISINGFOUR 1/4 PAGE ADS IN EVANSTON WOMAN MAGAZINE TO BE USED IN 2019CITY MGR OFFICEASPADC 20036120.00$ 1/14/2019 62360 MEMBERSHIP DUESAMERICAN SOCIETY FOR PUBLIC ADMINISTRATION - WALLY BOBKIEWICZ 2019 MEMBERSHIPCITY MGR OFFICESOUTHWESTX 7523525.00$ 1/14/2019 62295 TRAINING & TRAVELFRAUDULENT CHARGE. 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COE FILING FEELEGAL DEPARTMENTILEFILE*003642937-0TX 750245.12$ 1/24/2019 62345 COURT COSTS/LITIGATIONCOPENHAVER V COE - FILING FEEMarch 11, 2019Page 4 of 972 of 448 BMO Credit Card Statement for the Period ending January 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATESUPPLIER POSTAL CODE TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONLEGAL DEPARTMENTILEFILE*003643988-0IL 60602359.50$ 1/25/2019 62295 TRAINING & TRAVELFILING FEE - FREEMAN V COELEGAL DEPARTMENTILEFILE*003643988-0TX 7502410.39$ 1/25/2019 62345 COURT COSTS/LITIGATIONFILING FEE FREEMAN V COEPOLICE DEPARTMENTUS FLEET TRACKINGOK 73013149.80$ 1/2/201965122 NARCOTICS ENFORCEMENT EXPENSEJANUARY GPS SERVICEPOLICE DEPARTMENTRITE LOCK & SAFEIL 600761,050.00$ 1/4/2019 65085 MINOR EQUIP & TOOLSWEAPONS SAFE FOR JUVENILE/SCHOOL RESOURCE OFFICER'S WEAPONS.POLICE DEPARTMENT9175 DOMINOS PIZZAIL 6020148.60$ 1/11/2019 62490 OTHER PROGRAM COSTSSTAR PROGRAM EVENTPOLICE DEPARTMENTASSURITY LIFE INSURANCNE 6850150.08$ 1/11/2019 62490 OTHER PROGRAM COSTSFINAL MONTHLY DISABILITY PREMIUMPOLICE DEPARTMENTUBERCA 9410528.85$ 1/11/2019 62490 OTHER PROGRAM COSTSRIDE TO SHELTERPOLICE DEPARTMENTUBER TRIPCA 9410530.44$ 1/11/2019 62490 OTHER PROGRAM COSTSRIDE TO SHELTERPOLICE DEPARTMENTPAYPAL *DISASTER RSCA 95131350.00$ 1/11/2019 62295 TRAINING & TRAVELACTIVE THREAT TRAINING CONFERENCE FOR TRAINING COMMITTEE MEMBERSPOLICE DEPARTMENTDENGEOS SKOKIEIL 60076100.71$ 1/17/2019 62490 OTHER PROGRAM COSTSSTAR PROGRAM - LUNCHEONPOLICE DEPARTMENTBP#1852003JOLIET 64QPSIL 6043322.19$ 1/17/2019 62295 TRAINING & TRAVELFUEL FOR TRAVEL TO TRAINING WITH POLICE CANINEPOLICE DEPARTMENTPAYPAL *NATIONALORGCA 95131200.00$ 1/17/2019 62360 MEMBERSHIP DUESANNUAL DUES - D/C BARNESPOLICE DEPARTMENTIACPVA 22314150.00$ 1/18/2019 62360 MEMBERSHIP DUESIACP MEMBERSHIP DUES - DC BARNESPOLICE DEPARTMENTEVANSTON CHAMBER OF COIL 60201100.00$ 1/18/2019 62490 OTHER PROGRAM COSTSCMDR. GLEW - CHAMBER OF COMMERCE ANNUAL EVENTPOLICE DEPARTMENTJETS PIZZA IL-005IL 6007686.24$ 1/24/2019 62490 OTHER PROGRAM COSTSPOLICE EXPLORER PROGRAM - PIZZAPOLICE DEPARTMENTPOTBELLY #5IL 60201127.86$ 1/24/2019 65025 FOODCHIEF'S MEETING WITH CHICAGO PD AND DEPUTY CHIEFS/CMDR. HENRY - LUNCHPOLICE DEPARTMENTVALLI PRODUCEIL 6020222.11$ 1/24/2019 65025 FOODREFRESHMENTS FOR CHIEF'S MEETING WITH CHICAGO PDPOLICE DEPARTMENTHILTON GARDEN INN AIRPKY 40209814.50$ 1/25/2019 62295 TRAINING & TRAVELHOTEL COST FOR COMMANDER MEDIA TRAINING IN LOUISVILLE, KYPRCS/ADMINISTRATIONDOLLARTREEIL 6020217.00$ 12/27/2018 65110 REC PROGRAM SUPPLIESKWAANZA SUPPLIESPRCS/ADMINISTRATIONTHE HOME DEPOT #1902IL 602028.98$ 12/27/2018 65110 REC PROGRAM SUPPLIESSTORAGE BOX FOR KWAANZAPRCS/ADMINISTRATIONGFS STORE #1915IL 6020214.88$ 12/28/2018 65110 REC PROGRAM SUPPLIESKWAANZA SUPPLIESPRCS/ADMINISTRATIONTHE HOME DEPOT #1902IL 6020244.81$ 1/4/2019 62490 OTHER PROGRAM COSTSPAINT SUPPLIES - NUTCRACKER"ISH"PRCS/ADMINISTRATIONTHE HOME DEPOT #1902IL 60202337.98$ 1/7/2019 65110 REC PROGRAM SUPPLIESSTORAGE RACKSPRCS/ADMINISTRATIONIPRAIL 60525279.00$ 1/9/2019 62360 MEMBERSHIP DUESMEMBERSHIP DUES FOR IL PARK & RECREATION ASSOCIATIONPRCS/ADMINISTRATIONAMTRAK .COMDC 2000155.00$ 1/18/2019 62295 TRAINING & TRAVELTRANSPORTATION DURING IDNR GRANT PRESENTATION IN SPRINGFIELDPRCS/ADMINISTRATIONVALLI PRODUCEIL 6020231.89$ 1/21/2019 62490 OTHER PROGRAM COSTSGIBBS REBOOT SUPPLIESPRCS/ADMINISTRATIONVALLI PRODUCEIL 6020248.15$ 1/21/2019 62490 OTHER PROGRAM COSTSGIBBS REBOOT SUPPLIESPRCS/ADMINISTRATIONDOUBLETREE AB LINCOLNIL 62701174.94$ 1/23/2019 62295 TRAINING & TRAVELHOTEL DURING IDNR GRANT PRESENTATION IN SPRINGFIELDPRCS/ADMINISTRATIONLYFT *RIDE TUE 10AMCA 941048.50$ 1/23/2019 62295 TRAINING & TRAVELTRANSPORTATION DURING IDNR GRANT PRESENTATION IN SPRINGFIELDPRCS/ADMINISTRATIONLYFT *RIDE TUE 9AMCA 941048.35$ 1/23/2019 62295 TRAINING & TRAVELTRANSPORTATION DURING IDNR GRANT PRESENTATION IN SPRINGFIELDPRCS/ADMINISTRATIONLYFT *RIDE TUE 8PMCA 9410429.49$ 1/24/2019 62295 TRAINING & TRAVELTRANSPORTATION DURING IDNR GRANT PRESENTATION IN SPRINGFIELDPRCS/ADMINISTRATIONDSI IL TOLLWAY R WWI 53203225.25$ 1/25/2019 62295 TRAINING & TRAVELOVERDUE TOLL FROM 2016PRCS/CHAND NEWB CNTR ENTERPRISE DRUMO 63105 572.58$ 1/4/2019 65110 REC PROGRAM SUPPLIESENTERPRISE VAN REPAIRPRCS/CHAND NEWB CNTR WM SUPERCENTER #1998IL 60076144.73$ 1/11/2019 65110 REC PROGRAM SUPPLIESWINTER 2019 BASKETBALL LEAGUE EQUIPMENTPRCS/CHAND NEWB CNTR U-HAUL-EVANSTON #75876IL 6020135.80$ 1/11/2019 65110 REC PROGRAM SUPPLIESCARDBOARD BOXES FOR CONSTRUCTION BLUE ROOM CLASSPRCS/CHAND NEWB CNTR FOOD4LESS #0558IL 60202 35.32$ 1/11/2019 65110 REC PROGRAM SUPPLIESGOLD FISH FOR TIME TOGETHER PROGRAMPRCS/CHAND NEWB CNTR WALMART.COMAR 72716 (135.46)$ 1/11/2019 65110 REC PROGRAM SUPPLIESREFUND.PRCS/CHAND NEWB CNTR DSS*ACHIEVMNTPRODUCTSCA 93940101.12$ 1/15/2019 65110 REC PROGRAM SUPPLIESART SUPPLIES FOR ORANGE AND BLUE ROOM PROGRAMSPRCS/CHAND NEWB CNTR AMERICAN SAFETY AND HEOR 9740220.00$ 1/15/2019 62295 TRAINING & TRAVELCPR/AED/FIRST AID INSTRUCTOR RENEWAL FEEPRCS/CHAND NEWB CNTR SSI SCHOOL SPECIALTYNH 0306362.82$ 1/16/2019 65110 REC PROGRAM SUPPLIESGLUE AND PAPER FOR ORANGE AND BLUE ROOM CLASSESPRCS/CHAND NEWB CNTR AMERICAN RED CROSSDC 20006128.46$ 1/16/2019 65110 REC PROGRAM SUPPLIESDVD FOR BABYSITTER'S TRAINING COURSEPRCS/CHAND NEWB CNTR TARGET 00023739IL 60640 121.22$ 1/18/2019 65110 REC PROGRAM SUPPLIESPROGRAM SUPPLIES - WINTER 2019 BASKETBALL LEAGUEPRCS/CHAND NEWB CNTR DICK S CLOTHING&SPORTIIL 6071428.63$ 1/18/2019 65110 REC PROGRAM SUPPLIESPROGRAM SUPPLIES - WINTER 2019 BASKETBALL LEAGUEPRCS/CHAND NEWB CNTR DSS*ACHIEVMNTPRODUCTSCA 9394066.50$ 1/18/2019 65110 REC PROGRAM SUPPLIESMODEL MAGIC FOR BLUE ROOM CLASSESPRCS/CHAND NEWB CNTR GOPHER SPORTMN 55060 122.85$ 1/24/2019 65110 REC PROGRAM SUPPLIESCOMPACT AIR PUMP FOR PROGRAMMING - SPORTSPRCS/CHAND NEWB CNTR WALMART.COMAR 72716 280.29$ 1/24/2019 65110 REC PROGRAM SUPPLIESPROGRAMMING SUPPLIES FOR FACILITY, PICKLEBALL, SOCCERPRCS/ECOLOGY CNTRVALLI PRODUCEIL 6020222.51$ 1/3/2019 65110 REC PROGRAM SUPPLIESFRUIT FOR WINTER BREAK CAMP ACTIVITYPRCS/ECOLOGY CNTRVALLI PRODUCEIL 602029.24$ 1/4/2019 62490 OTHER PROGRAM COSTSANIMAL CARE FRESH FOODPRCS/ECOLOGY CNTRLLLREPTILE AND SUPPLYCA 9208134.99$ 1/10/2019 62490 OTHER PROGRAM COSTSANIMAL CARE LIVE FOODPRCS/ECOLOGY CNTRD AND D FINER FOODSIL 602013.89$ 1/11/2019 65110 REC PROGRAM SUPPLIESBIRTHDAY PARTY SUPPLIESPRCS/ECOLOGY CNTRPETSMART # 0427IL 6020264.24$ 1/11/2019 62490 OTHER PROGRAM COSTSANIMAL CARE SUPPLIESPRCS/ECOLOGY CNTREB WILD THINGS 2019 CCA 9410349.30$ 1/11/2019 62295 TRAINING & TRAVELCONFERENCE REGISTRATION FOR PROGRAM INSTRUCTORPRCS/ECOLOGY CNTRWALGREENS #2619IL 602015.79$ 1/17/2019 65110 REC PROGRAM SUPPLIESAFTERSCHOOL STEM SUPPLIESPRCS/ECOLOGY CNTRPETSMART # 0427IL 6020238.97$ 1/17/2019 62490 OTHER PROGRAM COSTSANIMAL CARE SUPPLIESPRCS/ECOLOGY CNTRVALLI PRODUCEIL 602025.71$ 1/17/2019 62490 OTHER PROGRAM COSTSANIMAL CARE FRESH FOODPRCS/ECOLOGY CNTRVALLI PRODUCEIL 6020226.21$ 1/18/2019 62490 OTHER PROGRAM COSTSANIMAL FOODPRCS/ECOLOGY CNTRGOODWILL RETAIL #160IL 600768.93$ 1/24/2019 65110 REC PROGRAM SUPPLIESPROGRAM SUPPLIESPRCS/ECOLOGY CNTRMICHAELS STORES 3849IL 60077114.87$ 1/24/2019 65110 REC PROGRAM SUPPLIESCANDLE MAKING CLASS SUPPLIESPRCS/ECOLOGY CNTRCHICAGO BOTANIC GARDENIL 6002250.00$ 1/25/2019 62507 FIELD TRIPSEXPLORERS FIELD TRIPPRCS/ECOLOGY CNTRMERCURY SIGHTSEEING BOIL 60067100.00$ 1/25/2019 62507 FIELD TRIPSTRAVLERS FIELD TRIP DEPOSITPRCS/ECOLOGY CNTRLEMOI ACE HARDWAREIL 6020158.46$ 1/25/2019 65110 REC PROGRAM SUPPLIESPROGRAM SUPPLIESPRCS/ECOLOGY CNTRGOODWILL RETAIL #161IL 602028.97$ 1/25/2019 65110 REC PROGRAM SUPPLIESCANDLE MAKING MELTING POTSPRCS/ECOLOGY CNTRPETSMART # 0427IL 6020223.76$ 1/25/2019 62490 OTHER PROGRAM COSTSANIMAL CARE LIVE FOODPRCS/ECOLOGY CNTRVALLI PRODUCEIL 602028.06$ 1/25/2019 62490 OTHER PROGRAM COSTSANIMAL CARE FRESH FOODPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548154.36$ 12/27/2018 65025 FOODKAMEN/MASON MILKPRCS/FLEETWOOD CNTR FOOD4LESS #0558IL 60202 (9.47)$ 12/27/2018 62996 HOLIDAY FOOD DRIVE EXPENSES FOOD & TOY DRIVE FOOD 4 LESS REFUNDPRCS/FLEETWOOD CNTR VALLI PRODUCEIL 60202 9.38$ 12/27/2018 65110 REC PROGRAM SUPPLIESWINTER BREAK ARTS & CRAFT SUPPLIESPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954857.20$ 12/28/2018 65025 FOODWINTER BREAK FOODPRCS/FLEETWOOD CNTR ALTITUDE TRAMPOLINE PAIL 60077100.00$ 12/28/2018 65110 REC PROGRAM SUPPLIESWINTER BREAK FIELD TRIP DEPOSITPRCS/FLEETWOOD CNTR ALTITUDE TRAMPOLINE PAIL 60077184.05$ 12/28/2018 65110 REC PROGRAM SUPPLIESWINTER BREAK FIELD TRIPPRCS/FLEETWOOD CNTR LEMOI ACE HARDWAREIL 6020147.97$ 12/28/2018 65110 REC PROGRAM SUPPLIESDRILL BATTERY CHARGERPRCS/FLEETWOOD CNTR WALGREENS #2619IL 60201 18.83$ 12/28/2018 65110 REC PROGRAM SUPPLIESWINTER BREAK SUPPLIESPRCS/FLEETWOOD CNTR GIORDANO S OF EVANSTONIL 60201175.40$ 1/2/2019 65025 FOODWINTER BREAK LUNCHPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548148.43$ 1/4/2019 65025 FOODWINTER BREAK FOOD ITEMSPRCS/FLEETWOOD CNTR WALGREENS #15066IL 600763.59$ 1/4/2019 65110 REC PROGRAM SUPPLIESARTS & CRAFT SUPPLIESPRCS/FLEETWOOD CNTR WILMETTE BICYCLE & SPOIL 60091107.55$ 1/4/2019 65110 REC PROGRAM SUPPLIESBASKETBALL NETSPRCS/FLEETWOOD CNTR ENCHANTED CASTLE - ILIL 60148286.80$ 1/4/2019 62507 FIELD TRIPSWINTER BREAK TRIPPRCS/FLEETWOOD CNTR OFFICE DEPOT #510IL 6020194.46$ 1/4/2019 65095 OFFICE SUPPLIESOFFICE SUPPLIESMarch 11, 2019Page 5 of 973 of 448 BMO Credit Card Statement for the Period ending January 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATESUPPLIER POSTAL CODE TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FLEETWOOD CNTR WALGREENS #2619IL 60201 15.99$ 1/4/2019 65110 REC PROGRAM SUPPLIESARTS & CRAFTS SUPPLIESPRCS/FLEETWOOD CNTR TARGET 00009274IL 60202 119.98$ 1/4/2019 65110 REC PROGRAM SUPPLIESVIDEO GAME AND MICROWAVE FOR KAMENPRCS/FLEETWOOD CNTR THE HOME DEPOT #1902IL 60202104.85$ 1/4/2019 65110 REC PROGRAM SUPPLIESPAD LOCK, TOTS, KITCHEN CLEANERPRCS/FLEETWOOD CNTR VALLI PRODUCEIL 60202 19.11$ 1/4/2019 65025 FOODWINTER BREAK MATERIALPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548117.16$ 1/7/2019 65025 FOOD1. CROWN SNACK2. CROWN MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954813.49$ 1/7/2019 65025 FOOD1. CROWN SNACK2. CROWN MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954870.88$ 1/8/2019 65110 REC PROGRAM SUPPLIESFJCC KITCHEN NEEDSPRCS/FLEETWOOD CNTR CROWN TROPHY 54IL 60076 272.00$ 1/9/2019 65050 BUILDING MAINTENANCE MATERIALROOM SIGNAGEPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548670.39$ 1/10/2019 65025 FOOD1. FJCC SNACK AND SUPPER2. RCC SNACK3. FJCC MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548156.36$ 1/10/2019 65025 FOOD1. FJCC SNACK AND SUPPER2. RCC SNACK3. FJCC MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954853.96$ 1/10/2019 65025 FOOD1. FJCC SNACK AND SUPPER2. RCC SNACK3. FJCC MILKPRCS/FLEETWOOD CNTR THE HOME DEPOT 1902IL 60202409.45$ 1/10/2019 65110 REC PROGRAM SUPPLIESSTORAGE ROOM SHELVINGPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954819.56$ 1/11/2019 65025 FOOD1. KAMEN SNACK2. FJCC SNACK/SUPPER3. RCC MILK4. FJCC MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548101.86$ 1/11/2019 65025 FOOD1. KAMEN SNACK2. FJCC SNACK/SUPPER3. RCC MILK4. FJCC MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954846.47$ 1/11/2019 65025 FOOD1. KAMEN SNACK2. FJCC SNACK/SUPPER3. RCC MILK4. FJCC MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548108.43$ 1/11/2019 65025 FOOD1. KAMEN SNACK2. FJCC SNACK/SUPPER3. RCC MILK4. FJCC MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954860.93$ 1/11/2019 65110 REC PROGRAM SUPPLIESFJCC KITCHEN ITEMSPRCS/FLEETWOOD CNTR OFFICE DEPOT #510IL 6020168.97$ 1/11/2019 65025 FOODOFFICE SUPPLIESPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954856.29$ 1/14/2019 65025 FOODFJCC SNACK/SUPPERPRCS/FLEETWOOD CNTR OTC BRANDS, INC.NE 68137 23.87$ 1/14/2019 65110 REC PROGRAM SUPPLIESBLACK HISTORY MONTH SUPPLIESPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548110.83$ 1/17/2019 65025 FOOD1. KAMEN SNACK2. FJCC MILK3. RCC MILK4. MASON SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548104.43$ 1/17/2019 65025 FOOD1. KAMEN SNACK2. FJCC MILK3. RCC MILK4. MASON SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954873.45$ 1/17/2019 65025 FOOD1. KAMEN SNACK2. FJCC MILK3. RCC MILK4. MASON SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548113.76$ 1/17/2019 65025 FOOD1. KAMEN SNACK2. FJCC MILK3. RCC MILK4. MASON SNACKPRCS/FLEETWOOD CNTR TARGET 00009274IL 60202 26.20$ 1/17/2019 65110 REC PROGRAM SUPPLIESBLACK HISTORY MONTH PROJECT SUPPLIESPRCS/FLEETWOOD CNTR THE HOME DEPOT #1902IL 60202133.91$ 1/17/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPAINT SUPPLIESPRCS/FLEETWOOD CNTR GIH*GLOBALINDUSTRIALEQFL 33144638.20$ 1/18/2019 65110 REC PROGRAM SUPPLIESFLOOR SCRUBBERPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548102.69$ 1/18/2019 65025 FOODCROWN SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954895.11$ 1/18/2019 65025 FOOD1. FJCC SNACK/SUPPER2. FJCC SNACK/SUPPERPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548322.49$ 1/18/2019 65025 FOOD1. FJCC SNACK/SUPPER2. FJCC SNACK/SUPPERPRCS/FLEETWOOD CNTR LEMOI ACE HARDWAREIL 602019.58$ 1/18/2019 62245 OTHER EQ MAINTOIL FOR SNOWBLOWERSPRCS/FLEETWOOD CNTR LEMOI ACE HARDWAREIL 602019.58$ 1/18/2019 65050 BUILDING MAINTENANCE MATERIALOIL FOR SNOWBLOWERSPRCS/FLEETWOOD CNTR DOLLARTREEIL 60202 7.00$ 1/18/2019 65110 REC PROGRAM SUPPLIESTABLE CLOTH FOR MLK CELEBRATIONPRCS/FLEETWOOD CNTR SUBWAY 00467514IL 60202 401.39$ 1/18/2019 65025 FOODSUBWAY FOR MLK CELEBRATIONPRCS/FLEETWOOD CNTR THE HOME DEPOT 1902IL 6020280.12$ 1/18/2019 62245 OTHER EQ MAINTMAINTENANCE MATERIALPRCS/FLEETWOOD CNTR THE HOME DEPOT 1902IL 60202616.97$ 1/18/2019 65110 REC PROGRAM SUPPLIESSNOW BLOWER & GAS CONTAINERPRCS/FLEETWOOD CNTR THE HOME DEPOT 1902IL 60202616.97$ 1/18/2019 65110 REC PROGRAM SUPPLIESSNOW BLOWER & GAS CONTAINERPRCS/FLEETWOOD CNTR VALLI PRODUCEIL 60202 21.98$ 1/18/2019 65025 FOODMLK CELEBRATIONPRCS/FLEETWOOD CNTR OTC BRANDS, INC.NE 68137 (1.40)$ 1/18/2019 65110 REC PROGRAM SUPPLIESTAX REFUNDPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954826.98$ 1/21/2019 65025 FOOD1. FJCC REC ITEM2. RCC MILK3. RCC SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548151.85$ 1/21/2019 65025 FOOD1. FJCC REC ITEM2. RCC MILK3. RCC SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548149.97$ 1/21/2019 65110 REC PROGRAM SUPPLIES1. FJCC REC ITEM2. RCC MILK3. RCC SNACKPRCS/FLEETWOOD CNTR DOLLARTREEIL 60202 3.30$ 1/21/2019 65110 REC PROGRAM SUPPLIESTABLE CLOTH FOR MLKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548406.85$ 1/22/2019 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD CNTR THE HOME DEPOT #1902IL 6020223.34$ 1/24/2019 65110 REC PROGRAM SUPPLIESEXTENSION CORDPRCS/FLEETWOOD CNTR VALLI PRODUCEIL 60202 11.73$ 1/24/2019 65025 FOODFRUIT FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD CNTR BED BATH & BEYOND #651NJ 0751240.38$ 1/25/2019 65110 REC PROGRAM SUPPLIESDADDY DAUGHTER DANCE SUPPLIESPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548117.92$ 1/25/2019 62996 HOLIDAY FOOD DRIVE EXPENSES 1. RCC SNACK2. FJCC MILK3. MASON SNACK4. RCC MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548230.35$ 1/25/2019 65025 FOOD1. RCC SNACK2. FJCC MILK3. MASON SNACK4. RCC MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954891.89$ 1/25/2019 65025 FOOD1. RCC SNACK2. FJCC MILK3. MASON SNACK4. RCC MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954859.96$ 1/25/2019 65025 FOOD1. RCC SNACK2. FJCC MILK3. MASON SNACK4. RCC MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548107.29$ 1/25/2019 65025 FOOD1. FJCC KITCHEN ITEMS2. FJCC SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548199.04$ 1/25/2019 65110 REC PROGRAM SUPPLIES1. FJCC KITCHEN ITEMS2. FJCC SNACKPRCS/FLEETWOOD CNTR KENNY THE KLEENER-SKOKIL 60076156.00$ 1/25/2019 65110 REC PROGRAM SUPPLIESCLEANING OF SPECIAL EVENT TABLE CLOTHSPRCS/FLEETWOOD CNTR EVANSTON LUMBERIL 6020265.51$ 1/25/2019 62245 OTHER EQ MAINTLUMBER FOR MAINTENANCE WORK STATIONPRCS/FLEETWOOD CNTR THE HOME DEPOT #1902IL 60202(65.96)$ 1/25/2019 62245 OTHER EQ MAINTREFUND FOR INTERIOR PAINTPRCS/FLEETWOOD CNTR THE HOME DEPOT #1902IL 6020273.96$ 1/25/2019 62245 OTHER EQ MAINTPAINT FOR INTERIOR OF BUILDINGPRCS/FLEETWOOD CNTR THE HOME DEPOT #1902IL 6020279.79$ 1/25/2019 62245 OTHER EQ MAINTINTERIOR PAINT FOR BUILDINGPRCS/GIBBS MORRISONFLOOR MAT SHOPIL 60140457.52$ 1/11/2019 65050 BUILDING MAINTENANCE MATERIALDOOR MATS FOR THE INTERIOR OF THE BUILDINGPRCS/GIBBS MORRISONINT*IN *SIGNS AND PRINAZ 85711438.00$ 1/17/2019 62490 OTHER PROGRAM COSTSSPECIAL EVENT DECORATIVE ITEMPRCS/GIBBS MORRISONWALGREENS #4218IL 602028.79$ 1/21/2019 65095 OFFICE SUPPLIESBATTERIES FOR BUILDING EQUIPMENTPRCS/LEVY SEN CNTRTHECERAMICSHOPPA 1930157.75$ 1/3/2019 65110 REC PROGRAM SUPPLIESCLAY CLASS SUPPLIESPRCS/LEVY SEN CNTRFRANKLIN ART GLASS STUOH 43206224.80$ 1/3/2019 65110 REC PROGRAM SUPPLIESGLASS CLASS SUPPLIESPRCS/LEVY SEN CNTRDRURY LANEIL 60181140.00$ 1/3/2019 62507 FIELD TRIPSMATILDA THEATER TIX DEPOSITPRCS/LEVY SEN CNTRTHE HOME DEPOT 1902IL 6020280.82$ 1/4/2019 65110 REC PROGRAM SUPPLIESKNEE PADS, MISC PROGRAM SUPPLIESPRCS/LEVY SEN CNTRIDEAL CHARTER MGMTIL 6041575.00$ 1/8/2019 62507 FIELD TRIPSBUS TRIP OVERAGE FEEPRCS/LEVY SEN CNTRKAIVAC INCOH 45015114.66$ 1/9/2019 65050 BUILDING MAINTENANCE MATERIALBUILDING MAINTENANCE SUPPLIESPRCS/LEVY SEN CNTRFRANKLIN ART GLASS STUOH 4320686.13$ 1/10/2019 65110 REC PROGRAM SUPPLIESGLASS CLASSPRCS/LEVY SEN CNTRBEST BUY 00003137IL 6020213.99$ 1/10/2019 65110 REC PROGRAM SUPPLIESCABLE LOCK FOR LAPTOPPRCS/LEVY SEN CNTRCERAMIC SUPPLY CHICAGOIL 60202218.00$ 1/11/2019 65110 REC PROGRAM SUPPLIESCLAY MOLD FOR CLAY CLASSPRCS/LEVY SEN CNTRGFS STORE #1915IL 6020240.95$ 1/11/2019 65110 REC PROGRAM SUPPLIESDISPOSABLE APRONS, WATER FOR MOVIE AND POPCORNPRCS/LEVY SEN CNTRGLASS HOUSE STOREIL 6252614.91$ 1/11/2019 65110 REC PROGRAM SUPPLIESDRILL BIT FOR GLASS PRESSPRCS/LEVY SEN CNTRFRANKLIN ART GLASS STUOH 43206217.73$ 1/15/2019 65110 REC PROGRAM SUPPLIESART CLASS GLASS, ONE ITEM WAS REFUNDEDPRCS/LEVY SEN CNTRNATIONAL RECREATION &VA 2014860.00$ 1/16/2019 62295 TRAINING & TRAVELCPRP RENEW - AMY KELLOGGPRCS/LEVY SEN CNTRDELPHI GLASS CORPMI 4891061.02$ 1/16/2019 65110 REC PROGRAM SUPPLIESART GLASS SUPPLIESPRCS/LEVY SEN CNTRTHE HOME DEPOT #1902IL 6020237.23$ 1/17/2019 65110 REC PROGRAM SUPPLIESBLEACH, COPY OF KEYSPRCS/LEVY SEN CNTRTHE WEBSTAURANT STOREPA 1760276.34$ 1/18/2019 65025 FOODKITCHEN SUPPLIES - MEAL PROGRAMPRCS/LEVY SEN CNTRIDEAL CHARTER MGMTIL 60415(200.00)$ 1/24/2019 62507 FIELD TRIPSREFUND OF BUS DEPOSIT. (PAID BY CHECK)PRCS/LEVY SEN CNTRRESTAURANT EQUIPPERS IOH 4321516.04$ 1/25/2019 65110 REC PROGRAM SUPPLIESMEAL PROGRAM NUMBERSPRCS/LEVY SEN CNTRGFS STORE #1915IL 6020211.98$ 1/25/2019 65110 REC PROGRAM SUPPLIESTEMP PROBE WIPESPRCS/NOYES CNTRFOOD4LESS #0558IL 6020215.64$ 1/2/2019 65110 REC PROGRAM SUPPLIESWINTER BREAK CAMP SUPPLIESMarch 11, 2019Page 6 of 974 of 448 BMO Credit Card Statement for the Period ending January 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATESUPPLIER POSTAL CODE TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/NOYES CNTRD AND D FINER FOODSIL 6020120.54$ 1/3/2019 65110 REC PROGRAM SUPPLIESWINTER BREAK CAMP SUPPLIESPRCS/NOYES CNTRLEMOI ACE HARDWAREIL 6020172.57$ 1/11/2019 65110 REC PROGRAM SUPPLIESPIANO IN THE PARK PIANO PREP SUPPLIESPRCS/NOYES CNTRWHOLEFDS GBR #10570IL 60201129.46$ 1/11/2019 65025 FOODGALLERY RECEPTION FOODPRCS/NOYES CNTRDSS*ACHIEVMNTPRODUCTSCA 9394092.20$ 1/11/2019 65110 REC PROGRAM SUPPLIESEVANSTON CHILDRENS THEATRE PROPS AND SCENERYPRCS/NOYES CNTRKNITPICKS.COMWA 9868461.40$ 1/18/2019 65110 REC PROGRAM SUPPLIESTEMPESTRY PROJECT SUPPLIES: RETURNEDPRCS/RBT CROWN CNTR CLASSIC BOWLIL 60053 135.00$ 12/28/2018 62507 FIELD TRIPSWINTER BREAK CAMP FIELD TRIPPRCS/RBT CROWN CNTR LIFT WORKSIL 60174 580.00$ 12/28/2018 62490 OTHER PROGRAM COSTSRENTAL OF LIFT FOR NUTCRACKERPRCS/RBT CROWN CNTR VALLI PRODUCEIL 60202 37.46$ 12/28/2018 65025 FOODGROCERIES FOR CAMP COOKING PROJECTSPRCS/RBT CROWN CNTR GO BANANASIL 60706 422.53$ 1/4/2019 62507 FIELD TRIPSWINTER BREAK CAMP FIELD TRIPPRCS/RBT CROWN CNTR TARGET 00009274IL 60202 57.14$ 1/8/2019 65110 REC PROGRAM SUPPLIESREPLACEMENT SUPPLIES FOR CHILDCAREPRCS/RBT CROWN CNTR LEARN TO SKATE USACO 80906826.25$ 1/8/2019 65110 REC PROGRAM SUPPLIESMEMBERSHIPSPRCS/RBT CROWN CNTR GFS STORE #1915IL 60202 423.63$ 1/9/2019 65025 FOODGROCERIES FOR CHILD CARE SNACKSPRCS/RBT CROWN CNTR ALLSTATE ARENAIL 60018 1,055.00$ 1/11/2019 65110 REC PROGRAM SUPPLIESDISNEY ON ICE TICKETSPRCS/RBT CROWN CNTR THE HOME DEPOT #1902IL 6020243.87$ 1/11/2019 62540 MAINTENANCE OFFICE EQUIP CHARGEBACKSLOCKS AND BATTERIES FOR CHILD CAREPRCS/RBT CROWN CNTR 838 BRUNSWICK ZONE 800IL 60714179.80$ 1/14/2019 62507 FIELD TRIPSAFTER SCHOOL ADVENTURE HALF DAY FIELD TRIPPRCS/RBT CROWN CNTR CHICAGO KIDS COMPANYIL 60634427.50$ 1/15/2019 62507 FIELD TRIPSPRESCHOOL SUMMER SESSION FIELD TRIPPRCS/RBT CROWN CNTR WALMART.COMAR 72716 29.90$ 1/15/2019 65110 REC PROGRAM SUPPLIESAFTER SCHOOL ADVENTURE WII REMOTESPRCS/RBT CROWN CNTR WALMART.COMAR 72716 470.00$ 1/16/2019 65110 REC PROGRAM SUPPLIESAFTER SCHOOL AND SUMMER CAMP GAME CENTERSPRCS/RBT CROWN CNTR VALLI PRODUCEIL 60202 54.19$ 1/17/2019 65025 FOODAFTER SCHOOL HALF DAY LUNCHPRCS/RBT CROWN CNTR VALLI PRODUCEIL 60202 76.19$ 1/17/2019 65025 FOODGROCERIES FOR TAKE TWO FOOD EXPERINCESPRCS/RBT CROWN CNTR LAKESHORE LEARNING MATCA 90895432.30$ 1/17/2019 65110 REC PROGRAM SUPPLIESAFTER SCHOOL ADVENTURE CLASSROOM TOYSPRCS/RBT CROWN CNTR TARGET 00009274IL 60202 10.98$ 1/18/2019 62540 MAINTENANCE OFFICE EQUIP CHARGEBACKSCHILDPROOF LATCHES FOR TAKE TWOPRCS/RBT CROWN CNTR WALMART.COMAR 72716 276.55$ 1/18/2019 65110 REC PROGRAM SUPPLIESAFTER SCHOOL CLASSROOM TOYSPRCS/RBT CROWN CNTR THE HOME DEPOT #1902IL 6020237.31$ 1/21/2019 65050 BUILDING MAINTENANCE MATERIALMAINTENANCE SUPPLIESPRCS/RBT CROWN CNTR 838 BRUNSWICK ZONE 800IL 6071469.90$ 1/21/2019 62507 FIELD TRIPSAFTER SCHOOL ADVENTURE FIELD TRIP DEPOSITPRCS/RBT CROWN CNTR 838 BRUNSWICK ZONE 800IL 60714100.00$ 1/21/2019 62507 FIELD TRIPSSUMMER CAMP FIELD TRIP DEPOSITPRCS/RBT CROWN CNTR 838 BRUNSWICK ZONE 800IL 60714100.00$ 1/21/2019 62507 FIELD TRIPSSUMMER CAMP FIELD TRIP DEPOSITPRCS/RBT CROWN CNTR 838 BRUNSWICK ZONE 800IL 60714100.00$ 1/21/2019 62507 FIELD TRIPSSUMMER CAMP FIELD TRIP DEPOSIT.PRCS/RBT CROWN CNTR FOOD4LESS #0558IL 60202 74.48$ 1/24/2019 65025 FOODAFTER SCHOOL ADVENTURE COOKING PROJECT SUPPLIESPRCS/RECREATIONFOOD SAFETY TRAININGCA 913629.95$ 12/28/2018 65110 REC PROGRAM SUPPLIESFOOD SAFETY CERTIFICATION FEEPRCS/RECREATIONSMK*WUFOO.COM CHARGECA 9430139.00$ 1/2/2019 62996 HOLIDAY FOOD DRIVE EXPENSES WUFOO ACCOUNT TO COLLECT DONATIONS FOR MAYORS HOLIDAY FOOD AND TOY DRIVEPRCS/RECREATIONJEWEL-OSCOIL 6020216.99$ 1/3/2019 65110 REC PROGRAM SUPPLIESHOCKEY CLINIC SNACKSPRCS/RECREATIONVALLI PRODUCEIL 6020210.51$ 1/4/2019 65110 REC PROGRAM SUPPLIESHOCKEY CLINIC SNACKSPRCS/RECREATIONTICKETS*CHICAGO DOGSCA 92626100.00$ 1/4/2019 62507 FIELD TRIPS2019 SUMMER TRIP DEPOSITPRCS/RECREATIONDD/BR #338026 Q35IL 6020214.96$ 1/7/2019 65025 FOODSNACKS FOR SPECIAL OLYMPICS MEETPRCS/RECREATIONJEWEL-OSCOIL 6020248.68$ 1/7/2019 65025 FOODFAMILY COUNCIL SYMPHONYPRCS/RECREATIONINTERNATIONAL E-Z UP,CA 92860(63.25)$ 1/7/2019 65110 REC PROGRAM SUPPLIESSALES TAX REFUND FROM THE VENDORPRCS/RECREATIONCHICAGO SKYIL 60610213.00$ 1/9/2019 62507 FIELD TRIPS2019 SUMMER TRIP DEPOSITPRCS/RECREATIONGOOGLE *MYOICA 9404337.00$ 1/9/2019 62490 OTHER PROGRAM COSTSFRAMESPRCS/RECREATIONOFFICE DEPOT #510IL 6020127.99$ 1/10/2019 65095 OFFICE SUPPLIESPOINTER FOR PROJECTORPRCS/RECREATIONCHICAGO WHITE SOXIL 60616268.80$ 1/10/2019 62507 FIELD TRIPSCHICAGO WHITE SOX SUMMER TRIPPRCS/RECREATIONELK GROVE BOWLIL 60007150.00$ 1/11/2019 62507 FIELD TRIPSLANE RENTAL FOR BOWLING PROGRAMPRCS/RECREATIONTST* TAG S BAKERYIL 6020136.23$ 1/11/2019 65025 FOODVOLUNTEER OMBUDSMAN APPRECIATIONPRCS/RECREATIONCVS/PHARMACY #04778IL 602028.99$ 1/11/2019 65095 OFFICE SUPPLIESVOLUNTEER OMBUDSMAN APPRECIATIONPRCS/RECREATIONWALGREENS #15364IL 6020222.98$ 1/11/2019 65095 OFFICE SUPPLIESVOLUNTEER OMBUDSMAN APPRECIATIONPRCS/RECREATIONWALGREENS #4218IL 6020223.98$ 1/11/2019 65095 OFFICE SUPPLIESOMBUDSMAN VOLUNTEER APPRECIATIONPRCS/RECREATIONPURE 5 CLEANERSIL 6020135.00$ 1/15/2019 65110 REC PROGRAM SUPPLIESCLEANING OF THE SANTA SUITPRCS/RECREATIONTARGET 00009274IL 6020219.99$ 1/15/2019 65110 REC PROGRAM SUPPLIESGARMENT COVER FOR SANTA SUITPRCS/RECREATIONIPRAIL 60525279.00$ 1/16/2019 62295 TRAINING & TRAVELIPRA MEMBERSHIP DUESPRCS/RECREATIONPALOS SPORTSIL 6080358.99$ 1/18/2019 65110 REC PROGRAM SUPPLIESBASKETBALLS FOR BASKETBALL PROGRAMPRCS/RECREATIONLEARN TO SKATE USACO 809061,376.25$ 1/24/2019 62360 MEMBERSHIP DUESLTS USA MEMBERSHIP DUESPRCS/RECREATIONPLAYITAGAINSP #11655IL 60201180.00$ 1/25/2019 62490 OTHER PROGRAM COSTSBROOMBALLSPRCS/RECREATIONJEWEL-OSCOIL 6020225.34$ 1/25/2019 65110 REC PROGRAM SUPPLIESSENS-O-RAMA PROGRAMPRCS/YTH ENGAGEMENT NIU OUTREACHIL 60115 60.00$ 1/4/2019 62295 TRAINING & TRAVELNORTHERN ILLINOIS UNIVERSITY STAFF TRAININGPRCS/YTH ENGAGEMENT WALGREENS #15364IL 6020230.00$ 1/4/2019 62490 OTHER PROGRAM COSTSWORKFORCE DEVELOPMENT TRANSPORTATIONPRCS/YTH ENGAGEMENT SQ *SQ *FRESH PRINTS OIL 60202836.00$ 1/8/2019 62490 OTHER PROGRAM COSTSKINGIAN PROGRAMPRCS/YTH ENGAGEMENT SMK*SURVEYMONKEY.COMCA 9430129.00$ 1/8/2019 62490 OTHER PROGRAM COSTSMSYEP EMPLOYER SURVEYPRCS/YTH ENGAGEMENT OFFICE DEPOT #510IL 60201195.73$ 1/9/2019 62490 OTHER PROGRAM COSTSYOUTH AND YOUNG ADULT DIVISION STAFF RETREATPRCS/YTH ENGAGEMENT PANERA BREAD #600645 PIL 6020154.80$ 1/11/2019 65025 FOODYOUTH AND YOUNG ADULT DIVISION STAFF PLANNING RETREATPRCS/YTH ENGAGEMENT POTBELLY #5IL 60201 87.88$ 1/11/2019 65025 FOODYOUTH AND YOUNG ADULT DIVISION STAFF PLANNING RETREATPRCS/YTH ENGAGEMENT FOOD4LESS #0558IL 60202 25.43$ 1/11/2019 62490 OTHER PROGRAM COSTSVIOLENCE INTERRUPTIONPRCS/YTH ENGAGEMENT CITY OF EVANSTON MOBILIL 602010.85$ 1/15/2019 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YTH ENGAGEMENT SQ *SQ *FRESH PRINTS OIL 602021,268.19$ 1/15/2019 62490 OTHER PROGRAM COSTSEAST END AND WEST END VIOLENCE REDUCTION PROGRAMPRCS/YTH ENGAGEMENT CITY OF EVANSTON MOBILIL 602011.35$ 1/16/2019 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YTH ENGAGEMENT VENNGAGE.COMON L3S4C1 49.00$ 1/18/2019 62490 OTHER PROGRAM COSTSMSYEP WEB DEVELOPMENTPRCS/YTH ENGAGEMENT CITY OF EVANSTON MOBILIL 602011.35$ 1/23/2019 62490 OTHER PROGRAM COSTSOUTREACHPRCS/YTH ENGAGEMENT WALGREENS #15364IL 6020230.00$ 1/23/2019 62490 OTHER PROGRAM COSTSWORKFORCE DEVELOPMENT VENTRA CARDPRCS/YTH ENGAGEMENT INT*IN *JET BLUE PRINTIL 60202152.00$ 1/25/2019 62490 OTHER PROGRAM COSTSMSYEP PRINTINGPUBLIC WORKS AGENCY SQU*SQ *BENNISON S BAKIL 602018.69$ 1/11/2019 65025 FOODUTILITIES COMMISSION MEETINGPUBLIC WORKS AGENCY CITY WELDING SALES & SIL 60076606.00$ 1/25/2019 65085 MINOR EQUIP & TOOLSPROPANE GASPUBLIC WORKS/PLAN-ENG ILLINOIS AWWAIL 60174 60.00$ 1/4/2019 62295 TRAINING & TRAVELISAWWA CONFERENCEPUBLIC WORKS/PLAN-ENG ILLINOIS AWWAIL 60174 36.00$ 1/16/2019 62295 TRAINING & TRAVELISAWWA CONFERENCEPUBLIC WORKS/SERVICE M-B COMPANIES, INC.WI 53061350.95$ 12/28/2018 65085 MINOR EQUIP & TOOLSREPLACEMENT BROOMSPUBLIC WORKS/SERVICE M-B COMPANIES, INC.WI 53061350.96$ 12/28/2018 65085 MINOR EQUIP & TOOLSREPLACEMENT BROOMSPUBLIC WORKS/SERVICE NORTHERN TOOL EQUIPWI 53214829.99$ 12/28/2018 65550 AUTOMOTIVE EQUIPMENTBROADCAST SPRAY TANKPUBLIC WORKS/SERVICE ARLINGTON POWER EQUIPMIL 60074124.80$ 12/28/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALARBORIST HELMETS, VISORS, SAFETY GEAR, CHAIN SAW PARTS, HAND SAW BLADES, RAKES, EQUIPMENTPUBLIC WORKS/SERVICE ARLINGTON POWER EQUIPMIL 60074386.24$ 12/28/2018 65085 MINOR EQUIP & TOOLSARBORIST HELMETS, VISORS, SAFETY GEAR, CHAIN SAW PARTS, HAND SAW BLADES, RAKES, EQUIPMENTMarch 11, 2019Page 7 of 975 of 448 BMO Credit Card Statement for the Period ending January 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATESUPPLIER POSTAL CODE TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/SERVICE ARLINGTON POWER EQUIPMIL 60074329.76$ 12/28/2018 65090 SAFETY EQUIPMENTARBORIST HELMETS, VISORS, SAFETY GEAR, CHAIN SAW PARTS, HAND SAW BLADES, RAKES, EQUIPMENTPUBLIC WORKS/SERVICE BEST BUY 00003137IL 60202 699.99$ 12/28/2018 65625 FURNITURES AND FIXTURESCONFERENCE ROOM PROJECTORPUBLIC WORKS/SERVICE SHELL OIL 57444176606IL 6020249.42$ 12/28/2018 65035 PETROLEUM PRODUCTSGAS FOR CHAINSAWSPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL 6020247.58$ 12/28/2018 65090 SAFETY EQUIPMENTSUPPLIES FOR "NO PARKING" SIGNSPUBLIC WORKS/SERVICE TREE STUFF.COMIN 46268 1,299.00$ 12/31/2018 62496 DED INOCULATIONAIRSPADE FOR ELM INJECTIONSPUBLIC WORKS/SERVICE TREE STUFF.COMIN 46268 379.95$ 12/31/2018 65005 AGRI/BOTANICAL SUPPLIESAIR SPADE FOR ELM INJECTIONS, PLANTING TABLETS, POISON IVY TREATMENT/SCRUB/INSECT REPELLENTPUBLIC WORKS/SERVICE TREE STUFF.COMIN 46268 259.80$ 12/31/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALAIR SPADE FOR ELM INJECTIONS, PLANTING TABLETS, POISON IVY TREATMENT/SCRUB/INSECT REPELLENTPUBLIC WORKS/SERVICE TREE STUFF.COMIN 46268 289.70$ 12/31/2018 65075 MEDICAL & LAB SUPPLIESAIR SPADE FOR ELM INJECTIONS, PLANTING TABLETS, POISON IVY TREATMENT/SCRUB/INSECT REPELLENTPUBLIC WORKS/SERVICE LAWSON PRODUCTSIL 60631166.96$ 12/31/2018 62199 PRK MAINTENANCE & FURNITUR REPLACESAFETY GLASSESPUBLIC WORKS/SERVICE RAINBOW TREE COMPANYMN 553431,213.38$ 1/2/2019 62496 DED INOCULATIONARBORTECH FUNGICIDEPUBLIC WORKS/SERVICE RAINBOW TREE COMPANYMN 553431,213.38$ 1/2/2019 62496 DED INOCULATIONARBORTECH FUNGICIDEPUBLIC WORKS/SERVICE RAINBOW TREE COMPANYMN 553431,433.96$ 1/2/2019 62496 DED INOCULATIONARBORTECH PUMP KIT AND FINGICIDEPUBLIC WORKS/SERVICE RAINBOW TREE COMPANYMN 553431,433.96$ 1/2/2019 62496 DED INOCULATIONARBORTECH PUMP KIT AND FUNGICIDEPUBLIC WORKS/SERVICE THE HOME DEPOT 1902IL 60202861.19$ 1/2/2019 65085 MINOR EQUIP & TOOLSTOOLS AND SUPPLIES - STREETS DEPTPUBLIC WORKS/SERVICE ETSY.COMNY 11201 27.50$ 1/4/2019 65010 BOOKS, PUBLICATIONS, MAPSVOLUNTEER RECOGNITION PINS - CHI-CAL GRANTPUBLIC WORKS/SERVICE TREE STUFF.COMIN 46268 288.98$ 1/4/2019 65090 SAFETY EQUIPMENTSAFETY WHISTLES/STOP SIGNSPUBLIC WORKS/SERVICE OFFICE DEPOT #510IL 6020193.82$ 1/4/2019 65095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL 6020217.97$ 1/4/2019 62199 PRK MAINTENANCE & FURNITUR REPLACEJAMES PARK LOCKPUBLIC WORKS/SERVICE TRAFFIC CONTROL AND PRIL 60185868.75$ 1/7/2019 65115 TRAFFIC CONTROL SUPPLIESPARKING AND TRAFFIC SIGN FACESPUBLIC WORKS/SERVICE OFFICEMAX/DEPOT 6212IL 6020258.49$ 1/7/2019 65095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/SERVICE AHLBORN EQUIPMENTWI 54560410.41$ 1/8/2019 65090 SAFETY EQUIPMENTWINTER GLOVES/HELMETSPUBLIC WORKS/SERVICE BLACKBURN MANUFACTURINNE 68756-\1,321.20$ 1/8/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMARKING PAINTPUBLIC WORKS/SERVICE TREE STUFF.COMIN 46268 (53.91)$ 1/9/2019 62496 DED INOCULATIONCREDITPUBLIC WORKS/SERVICE HOMEDEPOT.COMGA 30339 19.48$ 1/10/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALVALVE SPRING COMPRESSORPUBLIC WORKS/SERVICE HOMEDEPOT.COMGA 30339 42.83$ 1/10/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSOCKET SETPUBLIC WORKS/SERVICE VANDJ LANDSCAPING/SVCSIL 60077112.48$ 1/10/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCHAINSAW PARTSPUBLIC WORKS/SERVICE JC LICHT - 1252 - EVANIL 60201172.24$ 1/10/2019 62199 PRK MAINTENANCE & FURNITUR REPLACEPAINT BENCH SUPPLIESPUBLIC WORKS/SERVICE OFFICE DEPOT #510IL 6020136.16$ 1/10/2019 65095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL 60202245.10$ 1/10/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSHOP SUPPLIES/TOOLSPUBLIC WORKS/SERVICE THE HOME DEPOT 1902IL 60202367.35$ 1/10/2019 62199 PRK MAINTENANCE & FURNITUR REPLACEWOOD BENCH SUPPLIESPUBLIC WORKS/SERVICE BATTERY JUNCTIONCT 0647527.59$ 1/11/2019 65085 MINOR EQUIP & TOOLSBATTERIESPUBLIC WORKS/SERVICE INSTITUTE OF TRANSPORTDC 20006310.00$ 1/11/2019 65115 TRAFFIC CONTROL SUPPLIESANNUAL MEMBERSHIP DUESPUBLIC WORKS/SERVICE HOMEDEPOT.COMGA 30339 13.89$ 1/11/2019 62199 PRK MAINTENANCE & FURNITUR REPLACEGLOVES DISPOSABLEPUBLIC WORKS/SERVICE HOMEDEPOT.COMGA 30339 32.42$ 1/11/2019 62199 PRK MAINTENANCE & FURNITUR REPLACEGLOVES DISPOSABLEPUBLIC WORKS/SERVICE HOMEDEPOT.COMGA 30339 32.84$ 1/11/2019 62199 PRK MAINTENANCE & FURNITUR REPLACEGLOVES DISPOSABLEPUBLIC WORKS/SERVICE USPS PO 1626220204IL 602016.70$ 1/11/2019 62315 POSTAGECERTIFIED MAILPUBLIC WORKS/SERVICE USPS PO 1626220204IL 6020120.10$ 1/11/2019 62315 POSTAGECERTIFIED MAILPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL 6020229.91$ 1/11/2019 62199 PRK MAINTENANCE & FURNITUR REPLACEWOOD BENCH REPAIR PROJECTPUBLIC WORKS/SERVICE JT INDUSTRIES 00 OF 00IL 601931,045.26$ 1/11/2019 65115 TRAFFIC CONTROL SUPPLIESNUTS, BOLTS AND WASHERSPUBLIC WORKS/SERVICE BLACKBURN MANUFACTURINNE 68756185.70$ 1/11/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMARKING FLAGSPUBLIC WORKS/SERVICE REHRIG PACIFIC COMPANYCA 900581,325.00$ 1/15/2019 65625 FURNITURES AND FIXTURESRESIDENTIAL TRASH CART LIDSPUBLIC WORKS/SERVICE REHRIG PACIFIC COMPANYCA 900581,325.00$ 1/15/2019 65625 FURNITURES AND FIXTURESRESIDENTIAL RECYCLING CART LIDSPUBLIC WORKS/SERVICE USPS PO 1626220204IL 602016.70$ 1/16/2019 62315 POSTAGECERTIFIED MAILPUBLIC WORKS/SERVICE LAWSON PRODUCTSIL 6063153.16$ 1/16/2019 62199 PRK MAINTENANCE & FURNITUR REPLACELAG BOLTS BENCH REPAIR PROJECTSPUBLIC WORKS/SERVICE NSC*NORTHERN SAFETY CONY 13340240.00$ 1/18/2019 65090 SAFETY EQUIPMENTSAFETY EQUIPMENT GLOVESPUBLIC WORKS/SERVICE IDEAL TRIDON STRAPBINDTN 37167833.81$ 1/18/2019 65115 TRAFFIC CONTROL SUPPLIESSIGN MOUNTING BRACKETSPUBLIC WORKS/SERVICE ULINE *SHIP SUPPLIESWI 53158207.52$ 1/18/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFLUID JUGS, PARTS TRAYPUBLIC WORKS/SERVICE VANDJ LANDSCAPING/SVCSIL 60077265.94$ 1/18/2019 65550 AUTOMOTIVE EQUIPMENTSHAFT POLE SAWPUBLIC WORKS/SERVICE VANDJ LANDSCAPING/SVCSIL 60077500.00$ 1/18/2019 65550 AUTOMOTIVE EQUIPMENTNEW POLE SAWPUBLIC WORKS/SERVICE VANDJ LANDSCAPING/SVCSIL 60077500.00$ 1/18/2019 65550 AUTOMOTIVE EQUIPMENTNEW POLE SAWPUBLIC WORKS/SERVICE TRAFFIC CONTROL AND PRIL 60185681.25$ 1/18/2019 65115 TRAFFIC CONTROL SUPPLIESPARKING SIGN FACESPUBLIC WORKS/SERVICE OFFICE DEPOT #510IL 6020163.36$ 1/18/2019 65090 SAFETY EQUIPMENTOFFICE SUPPLIESPUBLIC WORKS/SERVICE SQ *SQ *COCINA AZTECAIL 60202350.00$ 1/18/2019 65025 FOODVOLUNTEER RECOGNITION DINNER - CHI-CAL GRANTPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL 6020247.82$ 1/18/2019 65055 MATERIALS TO MAINTAIN IMPROVEMENTSBUSINESS DISTRICT TRASH BAGS/LOCKS VEHICLE LOCKOUT/TAGOUTPUBLIC WORKS/SERVICE OFFICE DEPOT #510IL 6020131.99$ 1/21/2019 65095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/SERVICE ULINE *SHIP SUPPLIESWI 5315878.30$ 1/23/2019 65055 MATERIALS TO MAINTAIN IMPROVEMENTSMEAN STREAK MARKERS TO LABEL RECYCLING DUMPSTERSPUBLIC WORKS/SERVICE REINDERS - SUSSEX CSWI 5308961.70$ 1/24/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMOWER PARTSPUBLIC WORKS/SERVICE ALLEGRA MARKETING PRINIL 60202203.00$ 1/25/2019 67107 OUTREACHRECYCLING EDUCATION DOOR HANGERSPUBLIC WORKS/SERVICE CONNEXION - EVANSTONIL 60202994.50$ 1/25/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALLED STREET LIGHT BULBSPUBLIC WORKS/SERVICE CONNEXION - EVANSTONIL 602021,000.00$ 1/25/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALLED STREET LIGHT BULBSPUBLIC WORKS/SERVICE ILLINOIS ASSOCIATION OIL 62701175.00$ 1/25/2019 62295 TRAINING & TRAVELPARKS AND REC TRAININGPUBLIC WORKS/WTR PROD SUPPLYHOUSE.COMNY 1174718.70$ 12/28/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPIPE FITTINGS.PUBLIC WORKS/WTR PROD EUROFINS EATON ANALYTIPA 1760530.00$ 12/28/2018 65702 WATER GENERAL PLANTLEAD ABATEMENT TESTING.PUBLIC WORKS/WTR PROD EUROFINS EATON ANALYTIPA 1760530.00$ 12/28/2018 65702 WATER GENERAL PLANTLEAD ABATEMENT TESTING.PUBLIC WORKS/WTR PROD ZIEBELL WATER SERVIIL 60007636.50$ 12/28/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTSPARTS FOR RPZ ASSEMBLIESPUBLIC WORKS/WTR PROD ZORO TOOLS INCIL 60089 72.92$ 12/28/2018 65085 MINOR EQUIP & TOOLSSCREW TIP TOOLS.PUBLIC WORKS/WTR PROD ZIEBELL WATER SERVIIL 6000731.30$ 12/31/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTSPART FOR PUMPINGPUBLIC WORKS/WTR PROD ZORO TOOLS INCIL 60089 48.75$ 12/31/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALELECTRICAL FITTINGS.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 29.10$ 1/2/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALBATTERIES.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 80.80$ 1/2/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALQUARTZ LAMPS.PUBLIC WORKS/WTR PROD SUPERBREAKERSNY 10016 85.92$ 1/3/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMOTOR HEATER OVERLOADS.PUBLIC WORKS/WTR PROD ILLINOIS AWWAIL 60174 150.00$ 1/3/2019 62295 TRAINING & TRAVELREGISTRATION FOR WATERCON2019 CONFERENCE IN SPRINGFIELD, IL.PUBLIC WORKS/WTR PROD ILLINOIS AWWAIL 60174 36.00$ 1/3/2019 62295 TRAINING & TRAVELBREAKPOINT CHLORINATION SEMINAR FOR: JAMES JANES.PUBLIC WORKS/WTR PROD ILLINOIS AWWAIL 60174 36.00$ 1/3/2019 62295 TRAINING & TRAVELUNDERSTANDING ELECTRICAL DRAWINGS SEMINAR FOR: DAVE ELSTON.PUBLIC WORKS/WTR PROD LCOM-IEI INCMA 01845 95.35$ 1/4/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCAT 6 CONNECTORS.PUBLIC WORKS/WTR PROD PROMINENT FLUID CONTROPA 152761,899.93$ 1/4/2019 65085 MINOR EQUIP & TOOLSHFS FEED PUMP.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 97.69$ 1/4/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSANDBLASTING GLOVES AND BLASTER WINDOW.March 11, 2019Page 8 of 976 of 448 BMO Credit Card Statement for the Period ending January 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATESUPPLIER POSTAL CODE TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/WTR PROD GRAINGERIL 60045 194.22$ 1/4/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALDISCHARGE HOSE FOR ANTI-SLUSH PUMP.PUBLIC WORKS/WTR PROD ZORO TOOLS INCIL 60089 56.24$ 1/4/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCONDUIT HOLE PLUGS.PUBLIC WORKS/WTR PROD ABLE DISTRIBUTORSIL 60202186.55$ 1/4/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCIRCUIT BOARD FOR THE CLASSROOM FURNACE.PUBLIC WORKS/WTR PROD HAHN EQUIPMENT COMPANYTX 77007890.31$ 1/4/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALREADY 8 PORTABLE SUMP PUMP TO REPLACE FAILED PUMPPUBLIC WORKS/WTR PROD BATTERYSTUFF COMOR 9752634.95$ 1/4/2019 65085 MINOR EQUIP & TOOLSBATTERIES.PUBLIC WORKS/WTR PROD OILDRAINVELVE.NETWA 9802731.70$ 1/4/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALLOW LIFT 4 VACUUM PUMP DRAINPUBLIC WORKS/WTR PROD TOOLUP.COMNV 89103 213.80$ 1/7/2019 65085 MINOR EQUIP & TOOLSANGLE DRILL.PUBLIC WORKS/WTR PROD TOOLPARTSDIRECTIA 5151038.56$ 1/8/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPOWER CORD AND COLLETT FOR ROUTER.PUBLIC WORKS/WTR PROD SUPPLYHOUSE.COMNY 1174784.21$ 1/9/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALELECTRICAL FITTINGS.PUBLIC WORKS/WTR PROD SUPPLYHOUSE.COMNY 11747218.82$ 1/9/2019 65085 MINOR EQUIP & TOOLSSUMP PUMP.PUBLIC WORKS/WTR PROD BEST BUY 00003137IL 60202 159.99$ 1/9/2019 62245 OTHER EQ MAINTUPS BATTERY BACK-UP.PUBLIC WORKS/WTR PROD THE HOME DEPOT 1902IL 60202320.97$ 1/9/2019 65085 MINOR EQUIP & TOOLSHEAT GUN AND SOLDERING IRONPUBLIC WORKS/WTR PROD B&H PHOTO 800-606-696NY 10001104.13$ 1/10/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSECURITY CAMERA WIRE CONNECTORSPUBLIC WORKS/WTR PROD SUPPLYHOUSE.COMNY 11747145.34$ 1/11/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALURINAL FLUSH MODULE.PUBLIC WORKS/WTR PROD PROMINENT FLUID CONTROPA 1527654.04$ 1/11/2019 65085 MINOR EQUIP & TOOLSFLUORIDE PUMP FITTINGS.PUBLIC WORKS/WTR PROD PROMINENT FLUID CONTROPA 15276180.67$ 1/11/2019 65085 MINOR EQUIP & TOOLSFLUORIDE PUMP FITTINGS.PUBLIC WORKS/WTR PROD PROMINENT FLUID CONTROPA 152761,570.40$ 1/11/2019 65085 MINOR EQUIP & TOOLSFLUORIDE PUMP.PUBLIC WORKS/WTR PROD JACKS SMALL ENGINES &MD 2108484.82$ 1/11/2019 65085 MINOR EQUIP & TOOLSFUEL TANK.PUBLIC WORKS/WTR PROD CORE & MAIN LP 482IL 600441,904.00$ 1/11/2019 65080 MERCHANDISE FOR RESALE2 - 8" VALVESPUBLIC WORKS/WTR PROD GRAINGERIL 60045 62.72$ 1/11/2019 65055 MATERIALS TO MAINTAIN IMPROVEMENTSSPRAY LUBE AND SAND PAPER DISKSPUBLIC WORKS/WTR PROD MID AMERICAN WATER WAUIL 600841,949.00$ 1/11/2019 65080 MERCHANDISE FOR RESALE1 - 12" VALVEPUBLIC WORKS/WTR PROD THE CARY COMPANYIL 60101722.34$ 1/14/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSPILL CONTAINMENT FOR GARAGE 1PUBLIC WORKS/WTR PROD MCMASTER-CARRIL 60126 136.83$ 1/14/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALGALVANIZED WIRE CLOTH.PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902IL 602021,363.00$ 1/14/2019 65085 MINOR EQUIP & TOOLSMILWAUKEE TOOLS AND BATTERIESPUBLIC WORKS/WTR PROD ILLINOIS AWWAIL 60174 36.00$ 1/15/2019 62295 TRAINING & TRAVELUNDERSTANDING ELECTRICAL DRAWINGS SEMINAR FOR: ROBERT PARTEE.PUBLIC WORKS/WTR PROD ILLINOIS AWWAIL 60174 36.00$ 1/15/2019 62295 TRAINING & TRAVELUNDERSTANDING ELECTRICAL DRAWINGS SEMINAR FOR: SYED AHMED.PUBLIC WORKS/WTR PROD ILLINOIS AWWAIL 60174 72.00$ 1/15/2019 62295 TRAINING & TRAVELUNDERSTANDING ELECTRICAL DRAWINGS SEMINAR FOR: CURTIS EVANS AND MIGUEL GARDUNO.PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902IL 60202(119.00)$ 1/15/2019 65085 MINOR EQUIP & TOOLSRETURN WRONG GRINDERPUBLIC WORKS/WTR PROD THE HOME DEPOT #1902IL 60202179.00$ 1/15/2019 65085 MINOR EQUIP & TOOLSMILWAUKEE GRINDERPUBLIC WORKS/WTR PROD GRAINGERIL 60045 439.53$ 1/16/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPIPE FITTINGS FOR THE BOILER FEED PUMPS.PUBLIC WORKS/WTR PROD SHOPBACKFLOW.COMIL 60124285.00$ 1/16/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALRPZ TESTERS CALIBRATIONS.PUBLIC WORKS/WTR PROD SUPPLYHOUSE.COMNY 1174716.31$ 1/17/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPIPE CLAMPS.PUBLIC WORKS/WTR PROD SUPPLYHOUSE.COMNY 1174783.46$ 1/17/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPIPE FITTINGS.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 43.98$ 1/17/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALAIR HOSE QUICK CONNECTS.PUBLIC WORKS/WTR PROD MCMASTER-CARRIL 60126 219.17$ 1/17/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALHEATER HOSE AND FITTINGS FOR LOW LIFT PUMPS #5 AND #6.PUBLIC WORKS/WTR PROD ILLINOIS AWWAIL 60174 360.00$ 1/17/2019 62295 TRAINING & TRAVELPUMPS AND PUMPING WORKSHOPS SEMINAR FOR: BILL BROWN.PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902IL 6020227.76$ 1/17/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL1" COUPLINGS.PUBLIC WORKS/WTR PROD B&H PHOTO 800-606-696NY 100011,433.50$ 1/18/2019 65702 WATER GENERAL PLANTSECURITY CAMERA.PUBLIC WORKS/WTR PROD CRS, INCGA 30360 366.90$ 1/18/2019 65090 SAFETY EQUIPMENTSAFETY EXTENSION FOR THE MORTON GROVE NILES WATER COMMISSION'S PIT LADDER.PUBLIC WORKS/WTR PROD HODGES MARINEFL 34677 506.30$ 1/18/2019 62245 OTHER EQ MAINTINVERTER FOR THE MCCORMICK MAG METERS.PUBLIC WORKS/WTR PROD MUM INDUSTRIESOH 44060 331.58$ 1/18/2019 65085 MINOR EQUIP & TOOLSHFS JUNCTION BOX.PUBLIC WORKS/WTR PROD ZIEBELL WATER SERVIIL 600071,389.00$ 1/18/2019 65055 MATERIALS TO MAINTAIN IMPROVEMENTSHYDRANT NOZZELSPUBLIC WORKS/WTR PROD ZORO TOOLS INCIL 60089 44.79$ 1/18/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALELECTRICAL FITTINGS.PUBLIC WORKS/WTR PROD MCMASTER-CARRIL 60126 40.44$ 1/18/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSLOWMIX SET SCREWS.PUBLIC WORKS/WTR PROD DREISILKER ELECTRIC MOIL 601371,177.25$ 1/18/2019 65085 MINOR EQUIP & TOOLSVFD #5 SLOWMIX.PUBLIC WORKS/WTR PROD STEINER ELEC TINLEY PKIL 60487141.43$ 1/18/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALELECTRICAL FITTINGS.PUBLIC WORKS/WTR PROD KELLER-HEARTT COMPANYIL 606321,788.00$ 1/18/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALOIL FOR ANNUAL LUBEPUBLIC WORKS/WTR PROD BATTERYSTUFF COMOR 97526715.90$ 1/18/2019 62245 OTHER EQ MAINTBATTERIES FOR THE MCCORMICK MAG METERS.PUBLIC WORKS/WTR PROD H-MAC SYSTEMS. INCMA 01772246.86$ 1/21/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALUNIT HEATER MOTOR.PUBLIC WORKS/WTR PROD THE HOME DEPOT 1902IL 60202240.57$ 1/21/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMETER SUPPLIES.PUBLIC WORKS/WTR PROD NORTHSHOREDOORPARTSOH 44035242.42$ 1/23/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMILBURN ST GATE REPLACEMENT KEYPADPUBLIC WORKS/WTR PROD AUTOMATIONDIRECT.COMGA 30040626.00$ 1/24/2019 62245 OTHER EQ MAINTFUSES AND HOLDERS, AND WIRING DEVICES FOR THE MCCORMICK MAG METERS.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 118.62$ 1/24/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPRESSURE GAUGE, AND WIRE LUGS.PUBLIC WORKS/WTR PROD B&H PHOTO 800-606-696NY 1000159.00$ 1/25/2019 65702 WATER GENERAL PLANTSECURITY CAMERA POE ADAPTER.PUBLIC WORKS/WTR PROD HOMEDEPOT.COMGA 30339 50.51$ 1/25/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSHOP VAC FILTERS.PUBLIC WORKS/WTR PRODTHE HOME DEPOT #1902IL60202176.02$ 1/25/201965070 OFFICE/OTHER EQ TO MAINTN MATERIALRADIANT HEATER AND MISCELLANEOUS FITTINGS.ALL OTHER JANUARY 2019 TOTAL153,068.53$ SUMMARY:LOCAL EVANSTON (248 transactions) $33,141.15ALL OTHER NON-EVANSTON (430 transactions) $119,927.38$153,068.53March 11, 2019Page 9 of 977 of 448 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Hitesh Desai, Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: Amazon Credit Card Activity- BMO Date: March 7, 2019 Recommended Action: Staff recommends approval of the City of Evanston’s BMO Amazon Credit Card Activity for the period ending January 26, 2019. Summary: Amazon Credit Card Activity – Period Ending January 26, 2019 BMO $ 5,574.50 Attachments: Amazon January Credit Card Transactions For City Council meeting of March 11, 2019 Item A3 Business of the City by Motion: Amazon Credit Card Activity For Action Memorandum 78 of 448 BMO Credit Card Statement for the Period ending January 25, 2019REPORTS TO INTERMEDIATE MERCHANT NAMESUPPLIER STATESUPPLIER POSTAL CODE TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/FAC MGMT AMZN MKTP US*M298O3KH1 WA 9810960.98$ 12/28/2018 65050 BUILDING MAINTENANCE MATERIALCONFERENCE ROOM SUPPLIESADMIN SVCS/FAC MGMT AMZN MKTP US*M286T5YW0 WA 98109220.31$ 1/2/2019 65090 SAFETY EQUIPMENTCHARGERSADMIN SVCS/FAC MGMT AMZN MKTP US*MB7IM7CA1 WA 9810939.99$ 1/4/2019 65090 SAFETY EQUIPMENTBUILDING SAFETY MATERIALSADMIN SVCS/FAC MGMT AMZN MKTP US*MB1TH0L81 WA 9810937.40$ 1/7/2019 65085 MINOR EQUIP & TOOLSBAND SAW BLADESADMIN SVCS/FAC MGMT AMZN MKTP US*M28161WH2 WA 98109102.16$ 1/9/2019 65090 SAFETY EQUIPMENTPOLICE DESK BUZZERADMIN SVCS/FAC MGMT AMZN MKTP US*MB27R8TJ1 WA 9810947.68$ 1/11/2019 65090 SAFETY EQUIPMENTSAFETY GLASSESADMIN SVCS/FAC MGMT AMZN MKTP US*MB3FE8AZ1 WA 9810944.40$ 1/11/2019 65090 SAFETY EQUIPMENTSAFETY GLASSESADMIN SVCS/FAC MGMT AMZN MKTP US*MB4DL7T90 WA 9810960.00$ 1/11/2019 65090 SAFETY EQUIPMENTSAFETY EAR PLUGSADMIN SVCS/FAC MGMT AMAZON.COM*MB2X881B1 WA 9810910.78$ 1/15/2019 65090 SAFETY EQUIPMENTPOLICE DESK BUZZERADMIN SVCS/FAC MGMT AMAZON.COM*MB86C1PT0 WA 98109700.00$ 1/15/2019 65090 SAFETY EQUIPMENTPHONE CASESADMIN SVCS/FAC MGMT AMAZON.COM*MB3PL7G30 WA 9810960.74$ 1/16/2019 65090 SAFETY EQUIPMENTPOLICE DESK BUZZERADMIN SVCS/FAC MGMT AMZN MKTP US*MB5C09GP0 WA 98109445.00$ 1/16/2019 66040 GENERAL ADMINISTRATIONSIT STAND DESKADMIN SVCS/FAC MGMT AMZN MKTP USWA 98109(39.99)$ 1/17/2019 65090 SAFETY EQUIPMENTBUILDING SAFETY MATERIALS RETURNADMIN SVCS/FAC MGMT AMZN MKTP US*MB3X29GM1 WA 9810914.99$ 1/17/2019 65090 SAFETY EQUIPMENTPOLICE DESK BUZZERADMIN SVCS/HUMAN RES AMAZON.COM*MB72B8J21 WA 9810918.98$ 1/11/2019 65555 PERSONAL COMPUTER EQBATTERIESADMIN SVCS/INFO SYS AMAZON.COM*M21OM2Q22 WA 98109154.00$ 12/31/2018 65555 PERSONAL COMPUTER EQBATTERY FOR UPS FOR POLICE CELL CAMERASADMIN SVCS/INFO SYS AMZN MKTP US*M25EC0RN0 WA 98109380.70$ 12/31/2018 65555 PERSONAL COMPUTER EQMULTI-MODE FIBER OPTIC PATCH CABLES - CIVIC CENTERADMIN SVCS/INFO SYS AMZN MKTP US*M27D80842 WA 98109310.30$ 12/31/2018 65555 PERSONAL COMPUTER EQWIRELESS BRIDGE - CLARK ST BEACH OFFICEADMIN SVCS/INFO SYS AMZN MKTP US*MB3NT9F00 WA 98109889.00$ 1/4/2019 62341 INTERNET SOLUTION PROVIDERS4G BOOSTER - FIRE STATION #5ADMIN SVCS/INFO SYS AMZN MKTP US*MB23P2NJ2 WA 981091,251.96$ 1/17/2019 64546 ELECTRONIC EQUIPMENT/SUPPLIES (IT) QTY. 4 CHROMEBOOK DEVICES FOR HEALTH & HUMAN SERVICES DEPARTMENTADMIN SVCS/INFO SYS AMAZON.COM*MB7LZ6M51 WA 98109285.99$ 1/18/2019 62250 COMPUTER EQUIPMENT MAINTVIDEO CARD FOR PD CHIEF D.COOK PCADMIN SVCS/INFO SYS AMAZON.COM*MB4KA9H31 WA 98109329.99$ 1/22/2019 65555 PERSONAL COMPUTER EQCHROMEBOOK FOR LAWADMIN SVCS/PARKINGAMZN MKTP US*M252J0DY2 WA 9810910.99$ 1/3/2019 65020 CLOTHINGVELCRO NAME TAG FOR NEW PEO K. YOUNGADMIN SVCS/PARKINGAMZN MKTP US*M29K55I32 WA 9810999.98$ 1/8/2019 65045 LICENSING AND REGULATORY SUPPLIESFLASH LIGHT FOR NEW PEO K. YOUNG AND 2 BATTERY PACK CASES FOR TICKET WRITTING DEVICEADMIN SVCS/PARKINGAMZN MKTP US*M29K55I32 WA 9810938.92$ 1/8/2019 65045 LICENSING AND REGULATORY SUPPLIESFLASH LIGHT FOR NEW PEO K. YOUNG AND 2 BATTERY PACK CASES FOR TICKET WRITTING DEVICEPRCS/NOYES CNTRAMZN MKTP US AMZN.COM/ WA 98109(0.75)$ 1/2/2019 65110 REC PROGRAM SUPPLIESREFUND FROM 8/14/2018 TRANSACTIONAMAZON JANUARY 2019 TOTAL5,574.50$ March 11, 2019Page 1 of 179 of 448 For City Council meeting of March 11, 2019 Item A4 Business of the City by Motion: Lovelace Park – Tennis Court Rehabilitation For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Chris Venatta, P.E., Senior Project Manager Subject: Approval of Contract for Lovelace Park – Tennis Court Rehabilitation Date: March 11, 2019 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract for the Lovelace Park – Tennis Court Rehabilitation with Chicagoland Paving (225 Telser Rd., Lake Zurich, IL 60047) in the amount of $124,000.00. This contract is part of a bid advertised by the Municipal Partnering Initiative (MPI). Funding Source: Funding will be provided from the CIP Fund 2019 General Obligation Bonds (Account 415.40.4119.65515 – 518006), which has a budget allocation of $250,000, all of which is remaining. Livability Benefits: Built Environment: Enhance public spaces Health & Safety: Promote healthy, active lifestyles Background Information: The City received notice in January 2018 that the Lovelace Park tennis courts are not in acceptable condition for United States Tennis Association (USTA) league play. The courts have been decertified for use in the City programming due to their deteriorated condition. There are six tennis courts at Lovelace. These courts are used for both planned City programming and by the residents for free play. Over time, large cracks have opened up in the surface, to the point of becoming trip hazards in the playable areas of the courts. Memorandum 80 of 448 This project consists of reconstructing all six of the tennis courts at Lovelace Park. The asphalt surface will be milled and replaced along with a new sport court color coating. Work also includes fence repairs as needed and new nets, tennis posts, and net anchors. Analysis: This work was bid through the MPI program, a joint purchasing program of North Shore municipalities. The Village of Lincolnshire was the lead agency on this joint-bid. Bids for the project were received and publicly read at the Village of Lincolnshire on February 28, 2019. Three contractors submitted bids for this project as follows. Contractor Address Allstar Asphalt Inc. 165 W. Hintz Rd., Wheeling, IL 60090 Chicagoland Paving 225 Telser Rd., Lake Zurich, IL 60047 Evans and Sons Blacktop 3N775 Powis Rd, West Chicago, IL 60185 A summary of the bid pricing received was as follows: Contractor Total Bid Price Chicagoland Paving $124,000.00 Evans and Sons Blacktop $158,000.00 Allstar Asphalt Inc. $161,000.00 Chicagoland Paving performed tennis court rehabilitation services for the Village of Lincolnshire in 2018 with satisfactory results. The Village of Lincolnshire will be awarding their 2019 tennis court project to Chicagoland Paving, and staff recommends that the City of Evanston award the Lovelace Park Tennis Court Rehabilitation contract as well to Chicagoland Paving for a total amount of $124,000.00. 81 of 448 For City Council meeting of March 11, 2019 Item A5 Business of the City by Motion: Green Bay Road Landscape Maintenance For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Paul D’Agostino, Environmental Services Coordinator Subject: Green Bay Road Landscape Maintenance (Bid # 17-17) Date: February 28, 2019 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract for the 2019 Green Bay Road Landscape Maintenance contract to the low bidder, Landscape Concepts Management, Inc., (31745 Alleghany Rd., Grayslake, IL, 60030) in the amount of $25,117.30. Funding Source: Funding for this project is included in the proposed FY 2019 General Fund budget (Account 100.40.4330.62195), which has a total allocation of $142,000.00. The remaining budget in this account is $142,000. Livability Benefits: Built Environment: Enhance public spaces Natural Systems: Prevent and manage invasive species Summary: Bids for the landscape maintenance of the Green Bay Road Railroad Embankment were opened and publicly read on February 28, 2017. The bid package was advertised in Pioneer Press, and direct invitations to bid were sent to several Evanston based landscape companies, as well as fifteen other Landscape companies, but only two bids were received. The recommended contract amount represents an increase from the 2018 contract of $52.70 (0.21%). This contract is for one year of maintenance of the native planting areas found from Isabella to Central and from Noyes to Foster and the remaining “formally” planted area Memorandum 82 of 448 from Isabella to Foster. The 2017 bid included two optional one-year contract renewals, with the recommendation of award to be based on the performance of the contractor during the 2017 and 2018 seasons and the approval of sufficient funding in FY 2018 and FY 2019. The scope of the native planting area maintenance involves a mass-cutting of all areas prior to June 1, weekly litter and debris cleanups from April through December, and seeding and re-plugging (transplanting) of native plant material as needed. The mass cutting of these areas does not include the removal of any mature trees. The scope of maintenance work in the formally planted areas involves a spring and fall cleanup; weekly litter and debris cleanups from April through December; annual mulching and fertilization, weed/insect/disease control and tree and shrub pruning as needed; grass cutting, and three seasonal flower plantings through the growing season. The results of the initial bids received are as follows: Bidder 2017 Bid 2018 Bid 2019 Bid Landscape Concepts Management, Inc., Grayslake, IL $24,966.90 $25,064.60 $25,117.30 KGI Landscaping Co., Skokie, IL $27,983.00 $27,983.00 $27,983.00 83 of 448 For City Council meeting of March 11, 2019 Item A6 Business of the City by Motion: 2019 Mowing Services For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Paul D’Agostino, Environmental Services Coordinator Subject: Mowing Services (Skokie Bid # 2017-01-07) Date: February 28, 2019 Recommended Action Staff recommends City Council authorize the City Manager to execute a contract award for the 2019 Mowing Services to the low bidder, Cleanslate Chicago, LLC, 1540 South Ashland, Chicago, IL, in the amount of $30,896.25. Funding Source Funding for this project is included in the proposed FY 2019 General Fund budget (Account 100.40.4330.62195), which has a total allocation of $142,000.00. Livability Benefits: Built Environment: Enhance public spaces Natural Systems: Protect and restore natural ecosystems. Summary During the development of the FY 2017 Public Works Agency budget, staff adjusted line item amounts in order to contract out some services typically performed by City staff. Staff also contacted the Village of Skokie to determine whether we could issue a joint bid for mowing services, since they have been bidding this type of work for many years. We met with Skokie staff from both their Public Works and Purchasing Departments, and worked out an acceptable joint bid document that was issued.. Bids for the mowing services for four Evanston Parks were opened and publicly read on February 16, 2017. The bid package was advertised in Pioneer Press, and bid invitations were sent to several Evanston based landscape companies, as well as fifteen other Landscape companies, but only four bids were received. Memorandum 84 of 448 This contract is for one year of mowing services at the following four City Parks: Harbert, Beck, Butler and Twiggs. The area includes the expanded Beck Park that now includes the adjacent parcel at 2525 Church St. where Shore School was previously located. This area was added to the contract in 2018. The original bid included four (4) additional one-year period extensions upon mutual written agreement between the Contractor and Municipality. Cleanslate Chicago has successfully performed these mowing services in 2017 and 2018. All four of these Parks are located adjacent to the North Shore Channel, and were chosen due to their proximity to Skokie’s Northshore Sculpture Park running along McCormick Blvd., which constitutes the largest portion of the Skokie bid package acreage. Staff believed that by limiting the distance between the Evanston locations and those in Skokie, favorable pricing for the work in Evanston would be received. The scope of the work includes weekly inspection, mowing, line trimming, edging and litter cleanup from April through November of 2019. The results of the original bids received in 2017 are as follows: Bidder 2017 Bid Cleanslate Chicago, LLC, Chicago, IL $23,900.00 Lizzette Medina Landscape Mgmt., Evanston, IL $31,012.75 KGI Landscaping Co., Skokie, IL $33,100.00 Langton Group, Woodstock, IL $34,100.00 The 2019 proposed costs for each location including the added cost to maintain the expanded Beck Park parcel in 2019 are shown in the table below, and represent a 7% increase from 2018 costs. Harbert Park Butler Park Twiggs Park Beck Park 2525 Church Total Cost 2017 Cost $7,520.00 $7,000.00 $5,720.00 $3,660.00 N/A $23,900 2018 Cost $8,409.50 $7,814.00 $6,400.25 $4,093.00 $2,158.25 $28,875 2019 Cost $8,998.17 $8,360.98 $6,848.27 $4,379.51 $2,309.33 $30,896.26 The 2019 proposed cost provided by Cleanslate is lower than the original bid price submitted by all of the other bidders in 2017. Cleanslate has performed these services satisfactorily the past two years. Attachments: Maps of Parks included in contract 85 of 448 Lemar AveMcCormickBlvdElginRd Wade St Emerson St Lyons St McDaniel AveChurch St Fowler AveLemar AveFoster StLeland AveMcDaniel AveButler Beck Beck 0 200 400100 Feet86 of 448 Simpson St Emerson St Brown AveHovland CtSimpsonSt McCormick BlvdBri d g e S t Payne St Foster StPioneer RdMcDaniel AveFoster StBri d g e S t Brown AveLemar AveLaurel AveHartrey AveGrey AveHartrey AveHartrey AveHawthorneLnHawthorne LnLeland AveGrey AveMartha LnGrey AveTwiggs Butler Beck Butler 0 330 660165 Feet87 of 448 Fowler AvePitner AveDempster St McDaniel AveMain St Bradley PlMcDaniel AveMcCormick BlvdPitner AlyPitner AveGreenleaf St Lee St Crain St Lee St Nathaniel Pl Pitner AveMcDaniel AveFowler AveHarbert Harbert 0 380 760190 Feet88 of 448 Brown AveDewey AveDodge AveDarrow AveNoyesSt P r a i r i e A v e G re e n B a y R d Payne St Simpson St Foster StBrown AveP o p l a r A v e McCormick BlvdNoyes St Grant St Bri d g e S t Brown AveP r a i r i e A v e Ashland AveDodge AveTwiggs Butler Twiggs 0 300 600150 Feet89 of 448 For City Council meeting of February 11, 2019 Item A7 Business of the City by Motion: CIPP Sewer Rehab Contract A For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Paul Moyano, Senior Project Manager Subject: 2019 CIPP Sewer Rehabilitation Contract A (Bid No. 19-01) Award of Contract Date: February 4, 2019 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the 2019 CIPP Sewer Rehabilitation Contract A (Bid No. 19-01) with Visu-Sewer of Illinois, LLC (9014 S Thomas Avenue, Bridgeview, IL 60455) in the amount of $332,121.00. Funding Source: Funding for this project is from Sewer Fund (Account No. 515.40.4535.62461 – 419004), which has an FY 2019 budget of $700,000 for this work, all of which is remaining. Livability Benefits: Built Environment: Manage water resources responsibly Reduce Environmental Impact: Reduce material waste Background: This contract includes rehabilitation of 5,687 feet of combined sewer main ranging in size from 9-inch diameter to 24-inch diameter at 27 different sites. A location map indicating where the work will take place is attached. The sewer mains were identified as needing rehabilitation during the Sewer Division’s regular closed circuit TV inspection of sewer mains. The work is to be completed by May 13, 2019. The contract documents for this project were sent only to the five contractors pre- qualified to perform this type of work per RFQ 16-67. These contractors submitted information demonstrating that the product they intend to use meets specific minimum requirements; that they are trained and approved to install the product; and that they have at least the required minimum amount of experience installing the product. Council approved the pre-qualification of these contractors on January 9, 2017. Memorandum 90 of 448 Discussion: Bids for the subject project were opened and publicly read on Tuesday, January 15, 2019. Four of the pre-qualified contractors submitted bids for this project as summarized in the table below. Contractor Information: Contractor Address Total Bid Visu-Sewer of Illinois, LLC 9014 S Thomas Avenue Bridgeview, IL 60455 $332,121.10 Hoerr Construction, Inc. PO Box 65 Goodfield, IL 61742 $349,714.00 Insituform Technologies, USA, LLC 17988 Edison Avenue Chesterfield, IL 63005 $363,488.00 Kenny Construction Company DBA Granite Liner 2215 Sanders Road, Suite 400 Northbrook, IL 60062 $394,122.00 The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening, or until March 16, 2019. The bids were reviewed by Deborah Cueva, Engineer, and Paul Moyano, Senior Project Manager. Visu-Sewer of Illinois, LLC is the lowest responsible bidder meeting the project specifications. Visu-Sewer of Illinois, LLC is requesting a full waiver of the City’s M/W/EBE program goal since due to the technical nature of their work no subcontracting opportunities exist. Their request is attached along with a memo reviewing their compliance with M/W/EBE. Visu-Sewer of Illinois, LLC has also requested a full waiver of the City’s LEP program goal. Their request, along with a memo denying their request is attached. Staff recommends award to Visu-Sewer of Illinois, LLC. They were prequalified in 2017, and they completed sewer rehabilitation projects for the City over the past several years, the most recent in 2016. The quality of their work has been satisfactory. Legislative History: On January 9, 2017, the City Council approved the list of pre-qualified CIPP rehabilitation contractors (RFP 16-67). Attachments: 2019 CIPP Sewer Rehabilitation Contract A Location Map Bid Tabulation for Bid 19-01 2019 CIPP Sewer Rehabilitation Contract A M/W/EBE Compliance Review Memo – City of Evanston LEP Waiver Request – Visu-Sewer LEP Waiver Denial Memo – City of Evanston 91 of 448 McCORMICK BLVDSH E R IDAN RD PARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVE SHERIDAN PL RIDGE CTG R E E N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O P L A R A V E GREY AVEHARRISON ST PR A I R I E A V E REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS ST MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK S T DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH S T CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST RO SL YN PL E A S T R A I L R O A D A V E FLORENCE AVEBENSON AVESHERMAN PL CULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRI D G E ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTOBARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST ST E W A R T A V EMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNOX CIRHILLSIDE LN TRINITY CT SHERIDAN SQEDGEMERE CTG R E E N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST P R A I R I E A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLORLIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HINMAN AVE SEWARD ST WESLEY AVECENTRAL ST KEENEY ST RIDGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGI N R D ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERIDAN RD SHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHICAGO AVECHICAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE S T ELG I N R D FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFORD ST GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORMICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVE NOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES GLENVIEW RD PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL ARTSCIRCLE DRORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL DRYDEN PL NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGAN700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 170035002600170018009001900900210023002100400380037003 14 2 17 9 24 1 13 7 16 11 4 10 15 18 12 5 21 2625 6 22 27 19 23 8 20 Project Area Main Road Local Street Railroad Water City Boundary 0 0.5 10.25 Mile 1:31,680 1 inch = 0.5 mile City of Evanston - Location Map2019 CIPP Sewer Rehabilitation - Contract ABid # 19-01 11/29/2018 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. 2019A_CIPPSewerRehab_BWltr.mxd ´ 92 of 448 2019 CIPP Sewer Rehabilitation Contract A Bid No. 19-01 Bid Summary Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price 1 10 LINCOLNWOOD DR - 2700 BLK 152 LF $61.00 $9,272.00 $52.60 $7,995.20 $72.00 $10,944.00 $50.50 $7,676.00 2 10 LINCOLNWOOD DR - 2700 BLK 113 LF $61.00 $6,893.00 $52.60 $5,943.80 $72.00 $8,136.00 $50.50 $5,706.50 3 9 JENKS ST 55 LF $52.00 $2,860.00 $46.80 $2,574.00 $60.00 $3,300.00 $48.85 $2,686.75 4 10 JENKS ST - 1700 BLK 186 LF $61.00 $11,346.00 $52.60 $9,783.60 $72.00 $13,392.00 $50.50 $9,393.00 5 12 JENKS ST - 1700 BLK 223 LF $47.00 $10,481.00 $48.10 $10,726.30 $58.00 $12,934.00 $42.25 $9,421.75 6 12 WOODBINE AVE - 2700 BLK 247 LF $47.00 $11,609.00 $48.10 $11,880.70 $58.00 $14,326.00 $42.25 $10,435.75 7 12 WOODBINE AVE - 2700 BLK 175 LF $47.00 $8,225.00 $48.10 $8,417.50 $58.00 $10,150.00 $42.25 $7,393.75 8 12 LIVINGSTON ST - 1700 BLK 405 LF $47.00 $19,035.00 $48.10 $19,480.50 $58.00 $23,490.00 $42.25 $17,111.25 9 10 CULVER ST - 3300 BLK 125 LF $61.00 $7,625.00 $52.60 $6,575.00 $72.00 $9,000.00 $50.50 $6,312.50 10 12 HURD AVE - 2500 BLK 194 LF $47.00 $9,118.00 $48.10 $9,331.40 $58.00 $11,252.00 $42.25 $8,196.50 11 12 EASTWOOD AVE - 2500 BLK 184 LF $47.00 $8,648.00 $48.10 $8,850.40 $58.00 $10,672.00 $42.25 $7,774.00 12 9 PAYNE ST - 1700 BLK 212 LF $52.00 $11,024.00 $46.80 $9,921.60 $60.00 $12,720.00 $48.85 $10,356.20 13 18 GARRETT PL - 600 BLK 164 LF $83.00 $13,612.00 $98.40 $16,137.60 $84.00 $13,776.00 $86.75 $14,227.00 14 18 GARRETT PL - 600 BLK 111 LF $83.00 $9,213.00 $98.40 $10,922.40 $84.00 $9,324.00 $86.75 $9,629.25 15 18 GROVE ST - 1400 BLK 199 LF $83.00 $16,517.00 $98.40 $19,581.60 $84.00 $16,716.00 $86.75 $17,263.25 16 10 GREENWOOD ST - 2100 BLK 177 LF $61.00 $10,797.00 $52.60 $9,310.20 $72.00 $12,744.00 $50.50 $8,938.50 17 9 SHERMAN AVE - 1200 BLK 119 LF $52.00 $6,188.00 $46.80 $5,569.20 $60.00 $7,140.00 $48.85 $5,813.15 18 9 LEE ST - 900 BLK 204 LF $52.00 $10,608.00 $46.80 $9,547.20 $60.00 $12,240.00 $48.85 $9,965.40 19 12 FOREST AVE - 800 BLK 306 LF $47.00 $14,382.00 $48.10 $14,718.60 $58.00 $17,748.00 $42.25 $12,928.50 20 9 MADISON ST - 1100 BLK 416 LF $52.00 $21,632.00 $46.80 $19,468.80 $60.00 $24,960.00 $48.85 $20,321.60 21 12 MONROE ST - 1800 BLK 237 LF $47.00 $11,139.00 $48.10 $11,399.70 $58.00 $13,746.00 $42.25 $10,013.25 22 24 OAKTON ST - 2400 BLK 262 LF $122.00 $31,964.00 $131.60 $34,479.20 $100.00 $26,200.00 $125.00 $32,750.00 23 12 OAKTON ST - 2100 BLK 343 LF $47.00 $16,121.00 $48.10 $16,498.30 $58.00 $19,894.00 $42.25 $14,491.75 24 12 OAKTON ST - 1900 BLK 131 LF $47.00 $6,157.00 $48.10 $6,301.10 $58.00 $7,598.00 $42.25 $5,534.75 25 12 ASBURY AVE - 400 BLK 239 LF $47.00 $11,233.00 $48.10 $11,495.90 $58.00 $13,862.00 $42.25 $10,097.75 26 18 MULFORD ST - 800 BLK 239 LF $83.00 $19,837.00 $98.40 $23,517.60 $84.00 $20,076.00 $86.75 $20,733.25 27 15 BRUMMEL ST - 1900 BLK 269 LF $62.00 $16,678.00 $72.40 $19,475.60 $68.00 $18,292.00 $72.75 $19,569.75 28 -Reinstate Laterals 159 EA $100.00 $15,900.00 $135.00 $21,465.00 $110.00 $17,490.00 $100.00 $15,900.00 29 -Protruding Taps 4 EA $400.00 $1,600.00 $530.00 $2,120.00 $500.00 $2,000.00 $370.00 $1,480.00 $349,714.00 $363,488.00 $394,122.00 $332,121.10 Hoerr Construction, Inc. TOTAL BID: Kenny Construction Company DBA Granite Inliner Visu-Sewer of Illinois, LLCItemPipe Dia (in.)Street Quantity Unit Insituform Technologies USA, LLC 93 of 448 2019 CIPP Sewer Rehabilitation Contract A, Bid 19-01, 02.11.2019 To: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Paul Moyano, Senior Project Manager From: Tammi Nunez, Purchasing Manager Subject: 2019 CIPP Sewer Rehabilitation Contract A, Bid 19-01 Date: February 11, 2019 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, 2019 CIPP Sewer Rehabilitation Contract A, Bid 19-01 precludes subcontracting opportunities. Therefore, a waiver is granted. Cc: Hitesh Desai, Chief Financial Officer Memorandum 94 of 448 95 of 448 LEP Waiver Denied - 2019 CIPP Sewer Rehabilitation Contract A, Bid 19-01, 02.11.2019 To: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Paul Moyano, Senior Project Manager From: Hitesh Desai, Chief Financial Officer Tammi Nunez, Purchasing Manager Subject: Visu-Sewer of Illinois, LLC - LEP Waiver Denied Date: February 22, 2019 Visu-Sewer of Illinois, LLC request for LEP is denied. Based on the Contractor waiver request and documentation, it is determined Visu -Sewer of Illinois, LLC did not make a sincere attempt to comply and failed to complete all steps to comply with The City of Evanston, Local Employment Program (LEP) requirements as set forth in City Code Section 1-17-1(C). I have utilized the local resident database and otherwise worked with the City in attempt to hire Evanston residents in compliance with LEP on this project, and have nonetheless been unable to comply; I have placed one or more ads in a local newspaper seeking to hire Evanston residents in compliance with LEP on this project, and have nonetheless been unable to comply; and If I am utilizing union labor, I have contacted Chicagoland labor unions to request Evanston residents for employment in compliance with LEP on this project, and have nonetheless been unable to comply. Visu-Sewer of Illinois, LLC will be subject to a penalty up to one percent (1.0%) of the approved project price. Memorandum 96 of 448 For City Council meeting of March 11, 2019 Item A8 Business of the City by Motion: Hot Mix Asphalt Purchase For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Edgar Cano, Public Services Bureau Chief Subject: Single Source Purchase of Hot Mix Asphalt Date: March 1, 2019 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a one-year single source contract for the purchase of Hot Mix Asphalt with Builders Asphalt (4413 Roosevelt Road Suite 108, Hillside, IL 60162) in the amount of $48,700. Funding Source: Funding for this purchase will be provided by three separate accounts as shown in the table below. Fund Account FY 2019 Budget Unencumbered Balance Contract Amount General 100.40.4510.65055 $ 75,000 $ 75,000 $29,900 Water 510.40.4540.65051 $ 27,600 $ 27,600 $13,800 Sewer 515.40.4530.65051 $ 10,000 $ 10,000 $ 5,000 Total $48,700 Livability Benefits: Built Environment – Enhance Public Spaces Climate & Energy – Reduce Material Waste Background Information: In February 2016, a bid was advertised for asphalt materials and only one bidder provided a quote. That bidder, Peter Baker and Sons of Lake Bluff, IL is located 21 miles distance from Evanston. The plant location presents operational issues for the City; the first issue being distance. City staff would commit significant time to make the Memorandum 97 of 448 42 mile round trip pickup of asphalt, especially for smaller projects. The 1 to 2 hour trip would lead to unproductive use of City time and resources. The second issue is the cooling of the asphalt. The added travel time would result in the asphalt cooling from its desired and workable temperature range, adversely affecting its bonding/compaction characteristics. In order to procure the highest quality asphalt and improve operational efficiency, City staff requested a quote from Builders Asphalt, which has a plant located in Skokie just outside the City limits, on Oakton Street. The original quote was competitive and Builders Asphalt has been successfully supplying the City of Evanston with Hot Mix Asphalt since 2016. In February 2019, City staff once again sought quotes from Builders Asphalt. In order to compare product prices, staff requested a quote from Arrow/Healy located in Mount Prospect, 17 miles distance from Evanston. The quote provided by Arrow/Healy reflected prices lower than what was quoted by Builders. However, similar to what happened in 2016, the distance presents significant operational issues related to lost productivity (particularly with larger projects requiring multiple load runs), quick access of material in emergency situations, and the possible adverse effects on quality and workability of the product affected by the added travel time. Awarding the contract to Builders Asphalt, after considering lost time and early starts, fuel, hours on equipment, and overall productivity, would in fact be at a “true” lower cost and in the City’s best interest. Analysis: Below is a cost comparison breakdown between the Arrow/Healy and Builders Asphalt quotes. *As of March 1, 2019, Arrow/Healy has not provided a cost quote for Sand Mix, therefore, not included in their extended total. The 2019 estimated total cost per quantity is $48,700. Item Description Estimated Quantity Arrow 2019 Unit Price Arrow 2019 Extended Price Builders Unit Price Builders 2019 Extended Price IDOT Surface Asphalt 650 Tons $54.00 $35,100 $60.00 $39,000 IDOT Binder 50 Tons $48.50 $ 2,425 $54.00 $ 2,700 Sand mix 100 Tons N/A N/A $70.00 $ 7,000 Total $37,525 $48,700 98 of 448 As previously stated, it is staff’s opinion that awarding the Hot Mix Asphalt purchase to Builders Asphalt is in the City’s best interest for the following reasons: • Competitive pricing provided by Builders Asphalt • The operational benefits of having Asphalt dispatched from the closest Asphalt plant, minimizing wait time and material waste • The environmental benefits of the asphalt being provided from the closest asphalt plant • Ability to procure asphalt quickly for any unforeseen pavement emergency or when the quantity is underestimated . Legislative History: City Council approved a one year single source contract with Builders Asphalt in 2016, 2017, and 2018. Attachments: Builders Asphalt 2019 Quote Arrow/Healy 2019 Quote 99 of 448 100 of 448 101 of 448 For City Council meeting of Item A9 Business of the City by Motion: Single Source Purchase of Concrete For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Edgar Cano, Public Services Bureau Chief Subject: Single Source Purchase of Concrete Date: February 26, 2019 Recommended Action: Staff recommends the City Council authorize the City Manager to execute a one year single source contract for the purchase of concrete and flowable fill with Ozinga Ready Mix Concrete Inc. (2222 South Lumber Street, Chicago, IL) in the amount of $45,000. Funding Source: Funding for this purchase will be provided by three separate accounts as shown in the table below. Fund Account FY 2018 Budget Unencumbered Balance Contract Amount General 100.40.4510.65055 $75,000 $75,000 $26,200 Water 510.40.4540.65051 $27,600 $27,600 $13,800 Sewer 515.40.4530.65051 $10,000 $10,000 $ 5,000 Total $45,000 Livability Benefits: Climate & Energy: Reduce Greenhouse Gas Emissions Economy & Jobs: Retain & Expand Local Businesses Built Environment: Enhance Public Spaces Background Information: In 2011, the City of Evanston sought competitive bids for the purchase of concrete materials. Ozinga was the only bidder for the materials and was awarded the contract by City Council. Subsequently in February 2016, a bid was again advertised for concrete materials, and once again only Ozinga submitted a bid. When other vendors were queried as to why they did not bid, the answer provided was that due to the Memorandum 102 of 448 geographic proximity of the Ozinga plant to Evanston no other vendor felt they could compete. In February of 2019, Staff approached Ozinga and Prairie Material to provide quotes on concrete products based on yearly estimates. Of the two submitted quotes, Ozinga’s unit prices for concrete products used most by the City were lower than that of Prairie Material. Additionally, Ozinga agreed to waive any wait time charges on delivery of redi- mix Concrete. Price however should not be the only determining factor when it comes to concrete. Fresh concrete is a perishable product, having a relatively short time frame from when the water is added to the mix to when it hardens. Hence, time is of the essence when it comes to unloading a concrete truck and placing the material. If the concrete sits in the truck for too long, it will inhibit the quality of the product and potentially ruin a project. Therefore, it is in the City’s best interest to purchase the concrete from a plant within Evanston. Analysis: Below is a cost comparison breakdown between the Ozinga and Prairie material quotes. Item Description Est Qty. Prairie Unit Price Prairie Extended Price Ozinga Unit Price 2019 Extended Price State Mix Concrete 285 CY $140.00 CY $39,900 $138.00 CY $39,330 Concrete 3500PSI 30 CY $128.00 CY $ 3,840 $132.00 CY $ 3,960 Flowable fill 10 CY $100.00 CY $ 1,000 $128.00 CY $ 1,280 Total $44,740 $44,570 The 2019 estimated total cost per quantity is $45,000. It is staff’s opinion that awarding the concrete and flowable fill purchase to Ozinga is in the City’s best interest for the following reasons: • Favorable pricing provided by Ozinga. • Support of local business since the Ozinga plant is located in Evanston. • The environmental benefits of the concrete being provided from the closest available concrete plant. • The operational benefits of having the concrete dispatched from a concrete plant within the city, minimizing wait time and material waste. • Proximity allows for staff to pick up small loads of concrete using city vehicles to save cost on minimum load delivery charges. • Ozinga’s willingness to waive any wait time charges that would otherwise be applied to any projects that run over 60 minutes. This is extremely valued as City staff typically unloads material in various locations on any given day. 103 of 448 Legislative History: City Council approved a one year single source contract with Ozinga in 2016, 2017, and 2018. Attachments: Ozinga 2019 Quote Prairie Material 2019 Quote 104 of 448 Attention:WATER DEPT DAVE STONEBECK Quote Date:12/13/2018 Address:Area Pricing 2019 Quoted By:Bill Roe Sales Phone:(312) 735-6842 Sales Email:BillRoe@ozinga.com Job PO:Estimated Yards:1 Please read all charges, dates, and terms below. Prices firm through: 12/31/2019 Terms and Conditions HOURS OF OPERATION: MON-FRI 6:00 AM - 5:00 PM SAT 6:00 AM - 12:00 PM Need Stone, Gravel, Sand, or Recycled Materials? We do that too! Please contact our Dispatch Center at 1-800-STONE-80 for delivery information and pricing. No Escalation for this Quote. Any unpaid Balance at 45 days may have liens placed to secure payment – All prices on quote are applicable if used. Taxes not included. Prices subject to change after 60 days; additionally, prices subject to change based on change in scope of Project. Payment Terms: Net 30 (outstanding balances shall incur a late payment fee of 1.5% per month). Ozinga does not warrant the performance of concrete which is not adequately cured, is improperly handled and/or finished. Tests for slump and air content shall be made in accordance with procedures listed in the current ASTM C94 and by certified field inspectors. Any water added shall be at Customer's risk. Ozinga will always strive to deliver materials in a timely manner but at times delays may occur. Ozinga will not accept back charges for service issues. This quote is solely for the Customer's own internal use and is not to be published or disseminated to any third party. Signature:Date: Customer Signature Notes Additional Charge Price / Rate Additional Charge Price / Rate Integral Fiber - Fibermesh $9.00 per CYD Hot Weather Cooling $25.00 per CYD NCA (Non Chloride Accelerator)$9.00 per % per CYD Overtime Delivery (plant charge may apply)$10.00 per CYD Saturday Delivery $80.00 per Load Integral Fiber - Stealth $8.00 per CYD High Range Water Reducer $9.00 per CYD Water Reducer Retarder $4.25 per CYD Waiting Time - after 60 minutes $0.00 per Minute Fuel Surcharge A fuel surcharge will be effective when the price of diesel fuel exceeds $3.75 per gallon. Ask your salesman for details. Minimum Load Charge <7CY $20|<6CY $40|<5CY $80|<4CY $120|<3CY $160|<2CY $200 Winter Service $10.00 per CYD from Nov 01 to Mar 31 Mix Usage (Qty)Price 1050 3000 PSI FULL AE $128.00 per CYD 1055 3500 PSI FULL AE $132.00 per CYD 1060 4000 PSI FULL AE $136.00 per CYD 1497 6.0 BG FULL AE $136.00 per CYD 6.1 STATE 6.1 PV,SI STATE PRICE GROUP $138.00 per CYD 1877 .53 FLOWABLE FILL FA FULL AE $128.00 per CYD 785Z 71-PCC-785Z 7.0 BG WRHR WR AE $149.00 per CYD 571Z 71-PCC-571Z 4.3 WR FA FULL AE $136.00 per CYD 570Z 71-PCC-570Z 4.6 WR FA FULL AE $137.00 per CYD 4022 71-PCC-0148 6.1 BG WR FULL AE $138.00 per CYD 4023 71-PCC-0543 7.0 BG WR FULL AE $149.00 per CYD Environmental Charge $3.00 per CYD ©2019 Ozinga Ready Mix Concrete, Inc.Page 1 of 1 Ozinga Ready Mix Concrete, Inc. 2222 S. Lumber Street Chicago, IL 60616 P (312) 432-8100 F (312) 432-8101 Chicago DivisionQuote # 98985834 Customer:CITY OF EVANSTON Project:Area Pricing 2019 105 of 448 QUOTATION QUOTED:February 27, 2019 REVISED:February 27, 2019 REV#:0 QUOTE EXPIRATION:March 29, 2019 SALES REP:Scott Stamper - Cell: (708) 557-7849 COMPANY NAME:CITY OF EVANSTON ATTENTION: ADDRESS:2100 RIDGE AVENUE EVANSTON, IL.60201 PHONE: EMAIL:ecano@cityofevanston.org FAX: PROJECT NAME: ADDRESS: MIX NUMBER PRODUCT DESCRIPTION USE PRICE UOM 6161364 71PCC703P PV SI 6.1 $140.00 PER YARD 6113652 4000PSI LS FLT AIR MID $132.00 PER YARD 6113356 P3500 PSI AE $128.00 PER YARD 6115771 71PCCLS01 CLSM MIX # 1 FLOWABLE FILL $100.00 PER YARD $3.00 PER YARD ESCALATIONS January 1, 2020 increase $5.00 PER YARD January 1, 2021 additional increase $10.00 PER YARD Terms: Environmental Fee 7601 W 79th St, PO Box 1123, Bridgeview, IL 60455 CITY OF EVANSTON Project Information must be complete at deliveryVARIOUS LOCATIONS CITY OF EVANSTON CONCRETE QUOTATION - Page 1 Office: 708-458-0400 Dispatch: 800-649-3690 http://www.prairie.com/ COMPANY INFORMATION VCNA Prairie LLC THANK YOU FOR YOUR BUSINESS! Notes: EDGAR 847-448-8149 PROJECT INFORMATION NET 30 Page 1 of 3 106 of 448 QUOTATION QUOTED:February 27, 2019 REVISED:February 27, 2019 REV#:0 QUOTE EXPIRATION:March 29, 2019 SALES REP:Scott Stamper - Cell: (708) 557-7849 COMPANY NAME:CITY OF EVANSTON ATTENTION: ADDRESS:2100 RIDGE AVENUE EVANSTON, IL.60201 PHONE: EMAIL:ecano@cityofevanston.org FAX: PROJECT NAME: ADDRESS: OTHER ITEMS PRODUCT DESCRIPTION PRICE UOM 8431 $9.00 PER YARD 8432 $6.80 PER YARD 8681 $10.00 PER YARD 8501 $9.00 PER YARD 8504 $18.00 PER YARD 8506 $27.00 PER YARD 8378 $2.90 PER YARD 8385 $5.80 PER YARD 8633 $4.50 PER YARD Environmental Fee $3.00 PER YARD Summer Service When conditions require artificial cooling $25.00 PER YARD Winter Service Effective November 1 through March 31 $10.00 PER YARD Saturday Delivery Effective all day Saturday (Subject to plant opening)$10.00 PER YARD Minimum Load Fee Under 8 yd3-$ 20; Under 7 yd3-$30; Under 6 yd3-$40; Under 5 yd3-$80; Under 4 yd3-$120; Under 3 yd3-$160; Under 2 yd3-$200 Fuel Surcharge $0.00 PER LOAD Wait Time Unloading time of sixty (60) mins per load at no additional charge. Additional unloading time charged at:$2.00 PER MINUTE Dump & Disposal Returned concrete greater than or equal to one (1) yard $300.00 PER LOAD Clean Up Charge Color Wash or other excess cleaning, including washing customer's equipment $200.00 PER LOAD Extra Stop/ Diversion Truck taken to multiple locations or load diverted to another location after loading $100.00 PER LOAD Cancellation Fee Overtime Delivery (M-F)Truck loaded outside hours of 5am - 4pm $10.00 PER YARD Overtime Plant (per Order) - 4 hour minimum when plant not otherwise operating $600.00 PER HOUR Early (Mon - Sat*)One hour before first truck due on job until 6am Late (Mon-Fri)5pm until one hour after last truck empty. Late (Saturday*)1pm until one hour after last truck empty Project Information must be complete at delivery Fibermax Fibrillated Fibers (1.5 lb bag) Fibermax Mono Fibers Superplasticizer (on mixes under 6000 psi; call for higher strength mixes) Non Chloride Accel 1.0% Non Chloride Accel 2.0% Non Chloride Accel 3.0% Calcium Chloride Accel 1.0% This is a quotation on the goods named, subject to the conditions noted below: 1. Not binding on Prairie unless accepted in writing within 30 days of issue, and is subject to withdrawal prior to acceptance. Prairie reserves the right to revoke this Quotation at any time up to 10 days following Buyer's acceptance. 2. The pricing contained herein shall be valid until quote expiration date shown above, should you need pricing beyond date of expiration, please contact our Sales Department for further assistance. 3. Terms and Conditions contained on page 3 are an integral part of this quotation. 4. If you are tax-exempt you must present your tax exemption certificate before the order is shipped. Quoted prices DO NOT include tax. 5. Early strength mix design performance is contingent upon a minimum sustained ambient temperature of 70 degrees. 6. Prairie does its utmost to deliver materials according to the customer's requested schedule, but at times delays may occur. Prairie will not accept back charges for service issues. To accept this quotation, sign here and return: ______________________________________________ Print Name: ______________________________________________ THANK YOU FOR YOUR BUSINESS! Calcium Chloride Accel 2.0% Retarder * Note that all Saturday orders less than 100 yards are subject to plant time charges for the entire duration of the pour. For Sunday and Holiday overtime pricing, please contact your Sales Representative. Cancellation of SHIP REGARDLESS or CONFIRMED order scheduled up to 9:30am. Up to 100 yd3: $500. Over 100 yd3: $500 + $4/yd3 for each yd3 over 100yd3. EDGAR 847-448-8149 PROJECT INFORMATION CONCRETE QUOTATION - Page 2 7601 W 79th St, PO Box 1123, Bridgeview, IL 60455 Office: 708-458-0400 Dispatch: 800-649-3690 http://www.prairie.com/ COMPANY INFORMATION VCNA Prairie LLC Page 2 of 3 107 of 448 TERMS AND CONDITIONS Seller hereby agrees to sell to Buyer and Buyer hereby agrees to purchase from Seller goods and materials, subject to all terms, conditions and provisions as set forth below or herein (hereinafter “Terms and Conditions”). 1. Advance Credit. Seller agrees to advance credit to the Buyer by permitting the Buyer to purchase goods and materials from the Seller on an open account; provided, however, that the Seller has the absolute right to refuse Buyer any credit or additional credit at any time and retains the right to deny said credit to the Buyer based on the Seller’s credit and underwriting requirements, conditions and criteria. Seller shall retain the sole and exclusive right to increase, decrease or refuse to provide credit at anytime and without notice. The acceptance or approval of this Credit Application and Sale Agreement creates no obligation on the part of Seller to sell product or extend credit to the Buyer. 2. Governing Conditions of Sale. All sales of goods, materials and services by the Seller are subject to these Terms and Conditions. No changes, modification or alteration of the Terms and Conditions will be effective against Seller, unless the same are in writing and signed by a duly authorized officer of the Seller. Buyer’s acceptance of delivery of all part of the goods and materials to be furnished hereunder shall constitute Buyer’s acceptance of the Terms and Conditions herein. To the extent any terms, conditions and provisions contained in Buyer’s purchase documents, purchase orders, invoices, work orders or other writings conflict with or limit the Terms and Conditions contained herein, same shall be null and void and these Terms and Conditions shall control. 3. Acceptance of Goods and Materials. Acceptance of delivery of the goods and materials constitutes acknowledgement by the Buyer of its acceptance of the same. Prices quoted to the Buyer do not include cost of inspection, tests or bond. Any and all testing of goods and/or materials to be performed prior to Buyer’s acceptance of the goods and/or materials and which testing is to be performed by the Buyer or Buyer’s agents or at Buyer’s request, must be approved in writing by the Seller prior to shipment. 4. Warranty. Seller warrants that the goods and materials shall conform to the description in the Delivery Ticket issued by the Seller at the time the goods and materials leave the Seller’s facilities. THE FOREGOING WARRANTY IS EXCLUSIVE AND IS GIVEN AND ACCEPTED IN LIEU OF ANY AND ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTY OF MERCHANTABILITY AND THE IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE. BUYER’S SOLE AND EXCLUSIVE REMEDY UNDER THIS WARRANTY IS THE REFUND OF THE PURCHASE PRICE PAID AND IS TO THE EXCLUSION OF ALL OTHER REMEDIES INCLUDING WITHOUT LIMITATION THE RECOVERY OF SPECIAL, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES. The remedy set forth herein is the sole and exclusive remedy and the Buyer shall have no other rights or remedies other than as set forth herein. Additionally, Seller makes no Warranties other than as set forth herein, whether expressed or implied, and shall have no responsibility whatsoever once admixtures, water or other materials are added to the goods and/or materials at the time of delivery, whether the admixtures, water or other materials are added by the Buyer or the Seller at the Buyer’s request. Any Warranties that might otherwise exist shall be deemed null and void and of no further force or effect if the goods and/or materials are not received, handled, placed, furnished and or cured in accordance with applicable ACI, ASTM or specific project guidelines by certified personnel. The Buyer hereby agrees not to return to the Seller any goods and materials for the Seller’s account without specific written authorization from the Seller. Buyer further agrees not to withhold any payments due, notwithstanding a pending adjustment may be necessary with respect to a claim. 5. Charges. Buyer shall be liable for and shall promptly pay when due, all charges set forth herein, including but not limited to, the price of goods and materials, taxes, delivery, pick-up and other charges in accordance with these Terms and Conditions. Unless otherwise agreed in writing, payment terms are Net 10 days, no retainage. Invoices and payment will be for the actual quantities at the quoted prices based on Delivery Tickets provided by the Seller. An environmental fee for concrete may be assessed per yard. The Buyer shall be responsible to pay for any goods and materials ordered and which the Buyer does not take delivery of, unless a written cancellation prior to the time that the Seller has commenced the production of the goods and materials is received by Seller. All payments due hereunder and not made in a timely manner in accordance with the terms set forth herein, shall accrue interest thereon at the rate of 1.5% per month or the maximum permitted by law. Time is of the essence with regard to payments due hereunder. Any check tendered with an endorsement purporting to be an accord and satisfaction or a partial or full release of limitation of Seller’s rights or remedies shall be without effect. All sums due and payable hereunder shall be paid at any of Seller’s locations. 6. Delivery of Goods and Materials. Buyer shall provide a minimum twenty-four (24) hours advance notice for delivery. Buyer shall schedule pours at least twenty-four (24) in advance stating a specific start time and a specific pour rate. Seller shall have no responsibility for goods lost due to Buyer’s failure to maintain the scheduled delivery time and the curb line or enter upon public or private property, or to make delivery at a specific delivery site. The Buyer shall be responsible to provide safe and adequate access. Buyer shall be responsible for any and all costs and/or damages that may be incurred with regard to such a delivery. The Seller and Buyer further agree that (a) the Seller reserves the right to determine whether the delivery site is suitable for such a delivery and the Seller may refuse delivery to such a site, and its sole and absolute discretion; (b) Buyer shall provide reasonable facilities to allow Seller to clean delivery vehicles to avoid tracking mud, dirt, rocks, and debris onto public roads; (c) at the time of delivery, Buyer shall provide duly authorized personnel to execute a delivery ticket, and Buyer’s failure or refusal to do so shall be deemed agreement with all matters set forth in the relevant delivery ticket furnished by Seller, including without limitation the price, quantity, and quality of the materials and/or goods being delivered; and (d) where Buyer requests delivery of goods and materials to an unattended site, the Seller will not be liable for any loss or damage to such goods and materials so delivered. 7. Concrete prices are based on full legal loads of the truck making delivery, except one load of smaller quantity when required to finish a day’s pour on continuous pours exceeding a full legal load. Due to mixing limitations, deliveries will not be made for less than 2 cubic yards. Concrete loads of less than a full legal load and aggregate and sand loads less than truckload quantities may be subject to standard short load fees. (MATERIAL ORDERED IN EXCESS OF REQUIREMENTS AND RETURNED WILL BE CHARGED AT SELLERS CURRENT PROCESSING CHARGE). 8. Guaranteed strength concrete is designated to attain the specific compressive strength per square inch at 28 days, using a water cement ratio to produce a slump not to exceed 5” when tested in accordance with rules of A.S.T.M. Where the Buyer requires concrete at greater slump, a charge will be made to cover the cost of additional cement required. 9. If at any time water or other material is added to the concrete by Buyer or at his request, the Seller is no longer responsible for either the slump or the strength of the concrete so treated 10. A maximum time per load is allowed for the delivery of each load of material. If trucks are held beyond this period, the excess will be charged to the Buyer at the Seller’s current hourly rate for the particular equipment. 11. Default. Buyer shall be in default hereunder if: (a) Buyer fails to pay when due any amounts due under the Terms and Conditions; (b) Buyer shall fail to perform or observe any covenant, condition or agreement to be performed or observed under the Terms and Conditions; (c) Buyer ceases doing business as a going concern, makes an assignment for the benefit of creditors, admits in writing its inability to pay its debts as they become due, files a voluntary petition in bankruptcy or elsewhere for liquidation, dissolution, readjustment, composition or reorganization, is adjudicated a bankrupt or insolvent, or files an answer admitting the material allegations of a petition filed against it and any such proceeding, consents to or acquiesces in the appointment of the trustee, receiver or liquidator of it or all or any substantial part of its assets or properties, of if it, or its shareholders shall take any action looking to its dissolution or liquidation ; or (d) within sixty (60) days after the commencement of any involuntary proceedings against Buyer seeking reorganization, arrangement, readjustment, liquidation, dissolution or similar relief, such proceeding shall have not been dismissed or vacated. 12. Remedies. In the event of Buyer’s default, or if Seller has any reason to believe that Buyer may be unable to perform its obligations hereunder, Seller, at its option, shall be entitled to exercise any and all legal rights available to Seller including, any one or more of the following remedies: (a) Seller may suspend any or all shipments to Buyer until such time as Seller has received adequate assurance, in Seller’s sole and absolute discretion, of Buyer’s ability to perform its obligations hereunder, or (b) bring an action to file for amounts due. Should it be necessary for the Seller to place the Buyer’s account for collection, suit or other legal proceeding to enforce these Terms and Conditions, then in such event the Buyer agrees to pay all costs and expenses of collection, suit or other legal action including attorney’s fees, paralegal fees, expert fees, collection agency commissions and any other fees and costs necessary to enforce any right provided herein or to collect any sums due hereunder, including but not limited to the forgoing and any appeal or bankruptcy proceedings. All rights and remedies of Seller specified hereunder are cumulative and do not exclude any other rights or remedies allowed by law or equity. Interest shall accrue on all monies due hereunder both pre-judgment and post-judgment at the rate of 18% per annum. 13. Governing Law and Jurisdiction. The parties hereby voluntarily and unconditionally waive trial by jury. Any and all litigation arising out of or relating in any way to this Credit Application and Sale Agreement or by virtue of the parties’ relationship shall be initiated and/or maintained solely in Cook County, Illinois and not elsewhere. The Buyer hereby irrevocably, voluntarily consents and agrees to submit itself to the personal jurisdiction of the state court in Cook County, Illinois having jurisdiction over the amount in controversy. Buyer hereby waives any objections to personal jurisdiction or venue. The laws of the state of Illinois shall govern the terms of this Credit Application and Sale Agreement. 14. Indemnification for Buyer’s Negligence. Buyer, at its own cost and expense, shall assume liability, indemnify, defend and hold harmless Seller and its officers and employees, from and against any liability and all loss, costs, damages, expenses, including court costs, reasonable attorneys’ fees, reasonable appellate attorneys’ fees, paralegal fees and disbursements paid or incurred by Seller, whether or not suit shall be commenced, on account of claims for whatever reason, including but not limited to, personal injury, including death, sustained by any person or persons whomsoever, including employees of Buyer, and for injury to or damage or destruction of property of a person or organization, including loss of use thereof, arising out of or resulting before, after or in connection with the performance of Buyer’s work or otherwise, excepting such matters caused in whole or in part by the fault or negligence of Seller. 15. Indemnification for Matters Caused in Whole or in Part by the Fault or Negligence of Seller. Buyer, at its own cost and expense, shall assume liability, indemnify, defend and hold harmless Seller, and its officers and employees, from and against any liability and all loss, costs, damages, expenses, including court costs, attorneys’ fees, reasonable appellate attorneys’ fees, paralegal fees and disbursements paid or incurred by Seller, whether or not suit shall be commenced, on account of claims for whatever reason, including but not limited to, personal injury, including death, sustained by any person or persons whomsoever, including employees of Buyer, and for injury to or damage or destruction of property of a person or organization, including loss of use thereof, arising out of or resulting before, after or in connection with the performance of Seller’s work under this Credit Application and Sale Agreement. Buyer’s monetary limitation for this specific indemnity clause shall be $1,000,000 or the maximum allowed by law. 16. Project Information. The Buyer agrees to furnish to the Seller, with respect to the goods and materials furnished hereunder, upon oral or written request, with copies of all payment bonds, notices of commencements, job addresses, and other information the Seller deems necessary to protect the Seller’s interest. The Seller shall have the absolute right to provide any necessary notices to third parties or otherwise, required to secure lien and bond rights available to the Seller as a matter of common or statutory law. 17. Miscellaneous. Seller’s failure at any time to require strict performance by Buyer of any of the provisions hereof shall not waive or diminish Seller’s right thereafter to demand strict compliance therewith, or with any other provision. In case one or more provisions contained in these Terms and Conditions shall for any reason be held invalid, illegal or unenforceable, in any respect, such invalidity, illegality or unenforceability shall not effect any other provision hereof and these Terms and Conditions shall be constructed as if the same had not been contained herein. These Terms and Conditions shall be binding upon and inure to the benefit of respective successors and assigns and is applicable to heirs and legal representatives of the parties hereto. 18. Entire Terms of Credit Application and Sale Agreement: The entire terms of this Credit Application and Sale Agreement are contained herein. No verbal representations or agreements shall modify the terms hereof. It is anticipated that materials or labor supplied by Seller to Buyer may be initiated through the use of invoices, purchase orders, work orders or written direction for Buyer to Seller. It is expressly agreed and understood that the terms of this Credit Application and Sale Agreement shall apply to all such purchase orders, work orders, invoices or other writings placed by Buyer to seller. To the extent there is any inconsistency between the Buyers invoice, purchase order, work order or other writing, the Terms and Conditions shall govern. Page 3 of 3 108 of 448 For the City Council Meeting of May 10, 2010 Item # For City Council Meeting of March 11, 2019 Item A10 Business of the City by Motion: Purchase/Lease of City Vehicles For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Assistant City Manager/ Director of Administrative Services Sean Ciolek, Division Manager of Facilities and Fleet Luke Tatara, Facilities and Fleet Supervisor Subject: Purchase/Lease of City Vehicles Date: March 11, 2019 Recommended Action: Staff recommends City Council approval of the purchase of eight (8) vehicles for operations in the Public Works Agency and Administrative Services Department and the lease of four (4) vehicles for operations in the Administrative Services Department. The following vehicles will be purchased: two (2) 2019 Ford Pickups from Currie Motors Fleet (10125 W. Laraway, Frankfort, IL 60423) in the amount of $81,384.00; one (1) John Deere Tractor from Buck Bros., Inc. (29626 N. Highway 12, Wauconda, IL 60084 in the amount of $47,703.03; two (2) Vermeer Chippers from Vermeer-Illinois, Inc. (2801 Beverly Drive, Aurora, IL 60504) in the amount of $154,480.00; one (1) Falcon Asphalt Recycler/Hot Box from Midwest Paving Equipment, Inc. (575 DuPage Blvd., Suite 2387, Glen Ellyn, IL 60137) in the amount of $40,473.00; one (1) Hamm Roller from Roland Machinery Co. (816 N. Dirksen Parkway, Springfield, IL 62702 in the amount of $69,280.00; and one (1) 2019 Ford Transit Connect Van from Kunes Country Ford of Antioch (104 Route 173 W. Antioch, IL 60002) in the amount of $21,707.00. The following vehicles will be leased to own: four (4) 2019 Nissan Rogue SUVs from Nissan Autobarn of Evanston (1012 Chicago Ave, Evanston, IL 60202) in the amount of $107,091.36 (to be spread out over 3 years). Funding Source: Funding for the purchase of the pickup, tractor, chippers, asphalt recycler/hot box and roller will be from the Equipment Replacement Fund - Automotive (Account 601.19.7780.65550) in the amount of $393,320.03. This account has a budgeted amount of $1,547,977 with $965,895 remaining. Funding for the lease of the SUVs will be from the Equipment Replacement Fund – Vehicle Lease Charges (Account 601.19.7780.62402) in the total amount of $107,091.36 to be spread out over 3 years. The lease payment for 2019 ($342.64 x 9 months x 4 vehicles) will be $12,335.04. The lease payment for 2020 ($289.00 x 12 months x 4 vehicles) will be $16,446.72. The lease payment for 2021 ($289.00 x 12 months x 4 vehicles) will be $16,446.72. The lease payment for the last 3 months in Memorandum 109 of 448 2022 ($289.00 x 3 months x 4 vehicles) will be $4,111.68 plus the purchase price at the end of the lease term ($14,437.80 x 4 vehicles) at $57,751.20. Funding for the purchase of the van will be from the Parking Fund (Account 505.19.7005.65070) in the amount of $21,707.00 which has a budgeted amount of $230,000. This expenditure represents 9.4% of this budgeted amount. Livability Benefit: Built Environment: Enhance public spaces. Climate & Energy: Reduce greenhouse gas emissions. Summary: The recommended vehicle purchases will support daily operations of the Public Works Agency and Administrative Services Department. The replacement of these vehicles will be combined with the re-purposing of existing vehicles to other less strenuous uses in order to maximize full use and value throughout the entire life of the vehicle. Vehicle #166 will be a Ford F-250 XL 4x4 Pickup used by the Traffic Division of the Public Works Agency. It will replace existing Vehicle #166 (a 2012 Ford F-250 4x4 Pickup which has had 89 service visits and $33,499.33 worth of in-house and vendor repairs over the life of the vehicle which was purchased for $29,448.39 in 2012). The existing vehicle will either be re-purposed to other uses in the Fleet or auctioned. Vehicle #529 will be a Ford F-250 4x4 Pickup used by the Greenways Division of the Public Works Agency. It will replace existing Vehicle #529 (a 2004 Ford F-350 4x4 Pickup which has had 122 service visits and $74,545.18 worth of in-house and vendor repairs over the life of the vehicle which was purchased for $36,939.35 in 2004). The existing vehicle will be auctioned. Vehicle #555 will be a John Deere 5090E Utility Tractor with 520M Loader used by the Greenways Division of the Public Works Agency. It will replace existing Vehicle #555 (a 2002 John Deere 5420 Tractor which has had 164 service visits and $143,669.71 worth of in-house and vendor repairs over the life of the vehicle which was purchased for $42,217.01 in 2002). The existing vehicle will be auctioned. Vehicle #560 will be a Vermeer BC 1800 XL Diesel Chipper used by the Forestry Division of the Public Works Agency. It will replace existing Vehicle #560 (a 2001 Vermeer BC1800A Diesel Chipper which has had 195 service visits and $121,915.04 worth of in-house and vendor repairs over the life of the vehicle which was purchased for $31,456.01 in 2001). The existing vehicle will be auctioned. Vehicle #564 will be a Vermeer BC 1800 XL Gas Chipper used by the Forestry Division of the Public Works Agency. It will replace existing Vehicle #564 (a 2001 Vermeer BC1800A Diesel Chipper which has had 155 service visits and $65,209.52 worth of in- house and vendor repairs over the life of the vehicle which was purchased for $30,856.01 in 2001). The existing vehicle will be auctioned. 110 of 448 Vehicle #685 will be a 4 Ton Falcon Asphalt Recycler/Hot Box used by the Streets Division of the Public Works Agency. It will replace existing Vehicle #685 (a 1996 Ray- Tech RC4000 Hotbox which has had 19 service visits and $30,656.87 worth of in-house and vendor repairs over the life of the vehicle). The existing equipment will be auctioned. Vehicle #682 will be a 7 Ton Hamm HD14VO Roller used by the Streets Division of the Public Works Agency. This is a demo unit with a limited number of hours on it that will save about $10,000 for us. It will be a permanent addition to our Fleet. In the past we have rented the same type of roller each year for 6 months at a time. This cost us $18,947.29 just to rent for 6 months in 2018. Buying it outright now means we will save in the long run on rental fees for a machine that will last us much longer than 4 years plus staff will be able to use it for a longer season during years when weather and temperatures cooperate. Vehicle #133 will be a Ford Transit Connect XL Cargo Van used by Parking Maintenance of the Administrative Services Department. It will replace existing Vehicle #133 (a 2009 Ford E-150 Full Sized Van which has had 52 service visits and $18,998.91 worth of in-house and vendor repairs over the life of the vehicle which was purchased for $16,296.00 in 2008). The existing vehicle will either be re-purposed to other uses in the Fleet be auctioned. Vehicles #107, 109, 112 and 114 will be Nissan Rogue SUVs used by Parking Enforcement of the Administrative Services Department. These SUVs are required in order to utilize the License Plate Recognition (LPR) equipment and are a single source purchase, leased to own through a local Evanston vendor and will include maintenance during the lease period. One will replace existing Vehicle #107 (a 2013 Ford Focus which has had 46 service visits and $13,877.36 worth of in-house and vendor repairs over the life of the vehicle which was purchased for $14,030.14 in 2012). The existing vehicle will be re-purposed to other uses in the Fleet. The second Nissan Rogue SUV will replace existing Vehicle #109 (a 2013 Ford Focus which has had 48 service visits and $9,838.30 worth of in-house and vendor repairs over the life of the vehicle which was purchased for $14,030.14 in 2012). The existing vehicle will be re-purposed to other uses in the Fleet. The third Nissan Rogue SUV will replace existing Vehicle #112 (a 2013 Ford Focus which has had 50 service visits and $11,701.84 worth of in-house and vendor repairs over the life of the vehicle which was purchased for $14,030.14 in 2012). The existing vehicle will be re-purposed to other uses in the Fleet. The last Nissan Rogue SUV will replace existing Vehicle #114 (a 2013 Ford Focus which has had 50 service visits and $13,239.90 worth of in-house and vendor repairs over the life of the vehicle which was purchased for $14,030.14 in 2012). The existing vehicle will be re-purposed to other uses in the Fleet. Fleet staff carefully weighs multiple variables and replaces and repurposes vehicles accordingly. In an effort to not allow the fleet’s overall age to become imbalanced we are focusing our manpower and resources on newer and less worn equipment rather 111 of 448 than older, antiquated vehicles which will absorb more time and more funds to repair and maintain over time. Our current replacement strategy focuses on mileage, engine time, age, reliability, maintenance cost and the operational environment the equipment is subjected to. All of these variables are considered when determining which vehicles should be replaced and when. We re-purpose and rotate vehicles to less strenuous operations when able to and lease when possible and cost efficient in order to help fund faster replacements which in turn balances maintenance and repairs for Fleet staff. Outright purchases are then made for the more specialized and critical equipment where leasing options are not available or practical. The recommended replacement unit purchases are as follows: Division Unit # Replacement Description Model Year Purchase Price Type of Bid Vendor PWA Traffic 166 Ford F-250 XL Pickup 2019 $39,245.00 NWMC SPC Contract #178 Currie Motors PWA Greenways 529 Ford F-250 XL Pickup 2019 $42,139.00 NWMC SPC Contract #178 Currie Motors PWA Greenways 555 John Deere 5090E Utility Tractor 2019 $47,703.03 Sourcewell Ag Tractors 021815-DAC Buck Bros. Inc. PWA Forestry 560 Vermeer BC 1800XL Diesel 2019 $86,167.00 Sourcewell #062117- VRM Vermeer- Illinois PWA Forestry 564 Vermeer BC 1800XL Gas 2019 $68,313.00 Sourcewell #062117- VRM Vermeer- Illinois PWA Streets 685 4 Ton Falcon Asphalt Recycler/Hot Box 2019 $40,473.00 Sourcewell Contract #052417- FRM Midwest Paving Equipment, Inc. PWA Streets 682 Hamm HD14VO Roller 2017 $69,280.00 Sourcewell Contract #032515-WAI Roland Machinery Co. Parking Maintenance 133 Ford Transit Connect XL Van 2019 $21,707.00 NWMC SPC Contract #173 Kunes Country Auto Group 112 of 448 Parking Enforcement 107 Nissan Rogue SUV 2019 $26,772.84 3 yr. lease to own Single Source Local Nissan Autobarn of Evanston Parking Enforcement 109 Nissan Rogue SUV 2019 $26,772.84 3 yr. lease to own Single Source Local Nissan Autobarn of Evanston Parking Enforcement 112 Nissan Rogue SUV 2019 $26,772.84 3 yr. lease to own Single Source Local Nissan Autobarn of Evanston Parking Enforcement 114 Nissan Rogue SUV 2019 $26,772.84 3 yr. lease to own Single source Local Nissan Autobarn of Evanston The vehicles listed above for replacement support daily operations for the Public Works Agency and the Department of Administrative Services Parking Division. The replacement of these vehicles is crucial for safe, reliable, environmentally friendly, and cost effective operations. The two (2) Ford Pickups are eight (8) cylinder Flex-Fuel units capable of using B20 fuel as well as regular 87 octane fuel. One (1) Vermeer Chipper runs on regular 87 octane fuel. The one (1) John Deere Tractor, the one (1) Falcon Hotbox, the one (1) Hamm Roller and one (1) Vermeer Chipper are EPA emissions compliant diesel units. The one (1) Ford Transit Connect Van and the four (4) Nissan Rogues SUVs are four (4) cylinder units. All cars will provide increased miles per gallon driven and reduced emissions as a result of the latest vehicle emission technology available in the market place at this point in time. Existing vehicles being replaced will be auctioned off as Sale of Surplus or re-assigned as needed. Currie Motors is the Northwest Municipal Conference Suburban Purchasing Cooperative Competitive Bid (SPC) winner for the purchase of two (2) of these units. Currie Motors has been a responsive and responsible bid winner of the N.W.M.C. for many years and as such, have provided efficient turn-around to our ordering and timely delivery needs. Kunes Country Ford of Antioch is the Northwest Municipal Conference Suburban Purchasing Cooperative Competitive Bid (SPC) winner for the purchase of the one (1) unit. Kunes Country Ford has also been a responsive and responsible bid winner of the N.W.M.C. for many years. Buck Bros. Inc., Vermeer-Illinois, Midwest Paving Equipment and Roland Machinery are the Sourcewell joint purchasing winners for the purchase of five (5) of these units. There are no Evanston based businesses that can provide these types of vehicles except for the Nissan Rogues. The Nissan Rogues however will be a single-source lease with Nissan Autobarn of Evanston as they are a local Evanston vendor who will also provide quick service to these vehicles within a close distance. We have leased vehicles with Nissan Autobarn of Evanston in the past. Attachments Specifications & pricing for the twelve (12) vehicles 113 of 448 Currie Commercial Center 10125 W. Laraway, Frankfort, Illinois, 60423 Office: 815-464-9200 Customer Proposal Prepared for: CITY OF EVANSTON Prepared by: THOMAS SULLIVAN Office: 815-464-9200 Date: 02/06/2019 Vehicle: 2019 F-250 XL 4x4 SD Super Cab 8' box 164" WB SRW Quote ID: Evanston16 1114 of 448 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 02/06/2019 Currie Commercial Center10125 W. Laraway, Frankfort, Illinois, 60423Office: 815-464-92002019 F-250, SD Super Cab4x4 SD Super Cab 8' box 164" WB SRW XL(X2B)Price Level: 950 Quote ID: Evanston16Major Equipment(Based on selected options, shown at right)6.2L V-8 SOHC w/SMPI 385hpExterior:Oxford WhiteTorqShift-G 6 speed automatic w/ODInterior:Medium Earth Gray*4-wheel ABS*Brake assistance*Traction control* LT 245/75R17 E BSW AT S-rated tires*Battery with run down protection*Firm suspension*Advance Trac w/Roll Stability Control*Air conditioning*Tinted glass* AM/FM stereo with seek-scan, externalmemory control*Bluetooth streaming audio*Daytime running*Dual power remote heated mirrors* Variable intermittent wipers*17 x 7.5 steel wheels*Dual front airbags w/passenger cancel*Driver and front passenger seat mounted sideairbags*SecuriLock immobilizer*Tachometer*Message Center*Underseat ducts*Reclining front bucket seats*60-40 folding rear split-bench*Running boards*Audio control on steering wheel*Class V hitch*Front axle capacity: 6000 lbs.*Rear axle capacity: 6200 lbs.*Front spring rating: 4800 lbs.*Rear spring rating: 6340 lbs.*Frame section modulus: 10.7 cu.in.*Frame Yield Strength 50000 psi*Cab to axle: 56.1"Fuel EconomyCityN/AHwyN/ASelected OptionsMSRPSTANDARD VEHICLE PRICE$38,490.00Order Code 600AN/CEngine: 6.2L 2-Valve SOHC EFI NA V8 Flex-Fuel IncludedTransmission: TorqShift-G 6-Spd Auto w/SelectShift Included3.73 Axle RatioIncludedGVWR: 10,000 lb Payload PackageIncludedWheels: 17" Argent Painted SteelIncluded164" WheelbaseSTDMonotone Paint ApplicationSTD50-State Emissions SystemSTDOxford WhiteN/CMedium Earth GrayN/CCloth 40/Mini-Console/40 Front Seat (Fleet) $515.00Extra Extra Heavy-Duty Alternator (240 Amp) $85.00Tires: LT245/75Rx17E BSW A/T$165.00Ultimate Trailer Tow Camera System$710.00SYNC 3 Communications & Entertainment System $450.00Power Equipment Group$915.00Accessory DelayIncludedManual Telescoping/Folding Trailer Tow Mirrors IncludedAdvanced Security PackIncluded2115 of 448 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 02/06/2019 Currie Commercial Center10125 W. Laraway, Frankfort, Illinois, 60423Office: 815-464-92002019 F-250, SD Super Cab4x4 SD Super Cab 8' box 164" WB SRW XL(X2B)Price Level: 950 Quote ID: Evanston16Power LocksIncludedPower Tailgate LockIncludedPower Front & Rear Seat WindowsIncludedRemote Keyless EntryIncludedTrailer Brake ControllerN/CXL Value Package$1,000.004.2" Center-Stack ScreenIncludedRadio: AM/FM Stereo/MP3 PlayerIncludedSYNC Communications & Entertainment System IncludedBright Chrome Hub Covers & Center Ornaments IncludedChrome Front BumperIncludedChrome Rear Step BumperIncludedSteering Wheel-Mounted Cruise ControlIncluded110V/400W OutletIncludedRear CHMSL CameraIncludedTough Bed Spray-In Bedliner$595.00Upfitter Switches (6)$165.00Reverse Sensing System (Fleet)$245.00Platform Running Boards$445.00Daytime Running Lamps (DRL) (LPO)$45.003116 of 448 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 02/06/2019 Currie Commercial Center10125 W. Laraway, Frankfort, Illinois, 60423Office: 815-464-92002019 F-250, SD Super Cab4x4 SD Super Cab 8' box 164" WB SRW XL(X2B)Price Level: 950 Quote ID: Evanston16SUBTOTAL$43,825.00Destination Charge $1,595.00TOTAL$45,420.004117 of 448 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 02/06/2019 Currie Commercial Center 10125 W. Laraway, Frankfort, Illinois, 60423 Office: 815-464-9200 2019 F-250, SD Super Cab 4x4 SD Super Cab 8' box 164" WB SRW XL(X2B) Price Level: 950 Quote ID: Evanston16 Code Description MSRP Base Vehicle X2B Base Vehicle Price (X2B)$38,490.00 Packages 600A Order Code 600A N/C Includes: - Engine: 6.2L 2-Valve SOHC EFI NA V8 Flex-Fuel Flex-Fuel badge on fleet orders only. - Transmission: TorqShift-G 6-Spd Auto w/SelectShift - 3.73 Axle Ratio - GVWR: 10,000 lb Payload Package - Wheels: 17" Argent Painted Steel Includes painted hub covers/center ornaments. Powertrain 996 Engine: 6.2L 2-Valve SOHC EFI NA V8 Flex-Fuel Included Flex-Fuel badge on fleet orders only. 44S Transmission: TorqShift-G 6-Spd Auto w/SelectShift Included X37 3.73 Axle Ratio Included STDGV GVWR: 10,000 lb Payload Package Included Wheels & Tires TBM Tires: LT245/75Rx17E BSW A/T $165.00 64A Wheels: 17" Argent Painted Steel Included Includes painted hub covers/center ornaments. Other Options 164WB 164" Wheelbase STD 96V XL Value Package $1,000.00 Includes: - 4.2" Center-Stack Screen - Radio: AM/FM Stereo/MP3 Player Includes 6 speakers. - SYNC Communications & Entertainment System Includes enhanced voice recognition with 911 Assist, 4.2" LCD center stack screen, AppLink, 1 smart-charging USB port and steering wheel audio controls. - Bright Chrome Hub Covers & Center Ornaments - Chrome Front Bumper - Chrome Rear Step Bumper - Steering Wheel-Mounted Cruise Control 90L Power Equipment Group $915.00 Selected Options 5118 of 448 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 02/06/2019 Currie Commercial Center 10125 W. Laraway, Frankfort, Illinois, 60423 Office: 815-464-9200 2019 F-250, SD Super Cab 4x4 SD Super Cab 8' box 164" WB SRW XL(X2B) Price Level: 950 Quote ID: Evanston16 Code Description MSRP Deletes passenger-side lock cylinder. Includes upgraded door trim panel. Includes: - Accessory Delay - Manual Telescoping/Folding Trailer Tow Mirrors Includes power heated glass, heated convex spotter mirror and integrated clearance lights and turn signal indicators. - Advanced Security Pack Includes SecuriLock Passive Anti-Theft System (PATS) and inclination/intrusion sensors. - Power Locks - Power Tailgate Lock - Power Front & Rear Seat Windows Includes 1-touch up/down driver/passenger window. - Remote Keyless Entry 67E Extra Extra Heavy-Duty Alternator (240 Amp) $85.00 52B Trailer Brake Controller N/C Verified to be compatible with select electric over hydraulic brakes. Includes smart trailer tow connector. 18B Platform Running Boards $445.00 873 Rear CHMSL Camera Included Display in center stack screen. Includes LED Center High-Mounted Stop Lamp (CHMSL) with cargo light and rear video camera. 874 Ultimate Trailer Tow Camera System $710.00 Includes 360 degree camera system and trailer reverse guidance. Display appears in center-stack screen. NOTE: Does not include customer placed trailer camera. Includes: - Rear CHMSL Camera Display in center stack screen. Includes LED Center High-Mounted Stop Lamp (CHMSL) with cargo light and rear video camera. 85S Tough Bed Spray-In Bedliner $595.00 Includes tailgate-guard, black box bed tie-down hooks and black bed attachment bolts. PAINT Monotone Paint Application STD 43C 110V/400W Outlet Included REQUIRES Extra Extra Heavy-Duty Alternator (67E) when ordered with Upfitter Switches (66S) and Snow Plow Pkg. (473) or Snow Plow/Camper Pkg. (47B). Includes 1 in-dash mounted outlet. 66S Upfitter Switches (6)$165.00 REQUIRES Extra Extra Heavy-Duty Alternator (67E) when ordered with 110V/400W Outlet (43C) and Snow Plow Pkg. (473) or Snow Plow/Camper Pkg. (47B). Located in overhead console. 585_Radio: AM/FM Stereo/MP3 Player Included Includes 6 speakers. Includes: - SYNC Communications & Entertainment System Includes enhanced voice recognition with 911 Assist, 4.2" LCD center stack screen, AppLink, 1 smart-charging USB port and steering wheel audio controls. 913 SYNC 3 Communications & Entertainment System $450.00 Selected Options (cont'd) 6119 of 448 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 02/06/2019 Currie Commercial Center 10125 W. Laraway, Frankfort, Illinois, 60423 Office: 815-464-9200 2019 F-250, SD Super Cab 4x4 SD Super Cab 8' box 164" WB SRW XL(X2B) Price Level: 950 Quote ID: Evanston16 Code Description MSRP Includes enhanced voice recognition, 8" LCD capacitive touch screen in center stack with swipe capability, pinch-to-zoom capability included with available voice-activated touchscreen navigation system, 4.2" productivity screen in IP cluster, AppLink, 911 Assist, Apple CarPlay and Android Auto and 2 smart charging USB ports. NOTE: SYNC AppLink lets you control some of your favorite compatible mobile apps with your voice. It is compatible with select smartphone platforms. Commands may vary by phone and AppLink software. Includes: - 110V/400W Outlet Includes 1 in-dash mounted outlet. Fleet Options 942 Daytime Running Lamps (DRL) (LPO) $45.00 Requires valid FIN code. The non-controllable 942 Daytime Running Lamps (DRL) replace the standard Daytime Running Lamps (DRL). Includes on/off cluster controllable. 4 Cloth 40/Mini-Console/40 Front Seat (Fleet) $515.00 Includes driver's side manual lumbar. 76R Reverse Sensing System (Fleet)$245.00 Emissions 425 50-State Emissions System STD Interior Colors 4S_01 Medium Earth Gray N/C Primary Colors Z1_01 Oxford White N/C Upfit Options P-01 Municpal Plates/Title-Shipped $203.00 BG-001 Accessories $6,900.00 UNIT #166 LIGHT BAR, TOOLBOXES. LIGHT BAR **EVANSTON** Go-Light on cab roof with Acari bracket 4 corner LED strobes Soundoff EPL9000 54" light bar. 16 Amber led flashers Directional Arrow stick with control 2 Forward facing take downs LED Alley Lights Weatherguard 127-0-02 crossbox (2) Weatherguard 174-0-01 Lo-Side boxes SUBTOTAL $50,928.00 Destination Charge $1,595.00 TOTAL $52,523.00 Selected Options (cont'd) 7120 of 448 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 02/06/2019 Currie Commercial Center 10125 W. Laraway, Frankfort, Illinois, 60423 Office: 815-464-9200 2019 F-250, SD Super Cab 4x4 SD Super Cab 8' box 164" WB SRW XL(X2B) Price Level: 950 Quote ID: Evanston16 Selected Options (cont'd) 8121 of 448 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 02/06/2019 Currie Commercial Center 10125 W. Laraway, Frankfort, Illinois, 60423 Office: 815-464-9200 2019 F-250, SD Super Cab 4x4 SD Super Cab 8' box 164" WB SRW XL(X2B) Price Level: 950 Quote ID: Evanston16 Warranty Basic Distance 36,000 miles Months 36 months Powertrain Distance 60,000 miles Months 60 months Corrosion Perforation Distance Unlimited miles Months 60 months Roadside Assistance Distance 60,000 miles Months 60 months Warranty - Standard Equipment & Specs 9122 of 448 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 02/06/2019 Currie Commercial Center 10125 W. Laraway, Frankfort, Illinois, 60423 Office: 815-464-9200 2019 F-250, SD Super Cab 4x4 SD Super Cab 8' box 164" WB SRW XL(X2B) Price Level: 950 Quote ID: Evanston16 Pricing - Single Vehicle MSRP Vehicle Pricing Base Vehicle Price $38,490.00 Options & Colors $5,335.00 Upfitting $7,103.00 Destination Charge $1,595.00 Discount Adjustments Discount -$13,278.00 Total $39,245.00 Customer Signature Acceptance Date 10123 of 448 Currie Commercial Center 10125 W. Laraway, Frankfort, Illinois, 60423 Office: 815-464-9200 Customer Proposal Prepared for: CITY OF EVANSTON Prepared by: THOMAS SULLIVAN Office: 815-464-9200 Date: 02/19/2019 Vehicle: 2019 F-250 XL 4x4 SD Super Cab 8' box 164" WB SRW Quote ID: Unit529 1124 of 448 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 02/19/2019 Currie Commercial Center10125 W. Laraway, Frankfort, Illinois, 60423Office: 815-464-92002019 F-250, SD Super Cab4x4 SD Super Cab 8' box 164" WB SRW XL(X2B)Price Level: 950 Quote ID: Unit529Major Equipment(Based on selected options, shown at right)6.2L V-8 SOHC w/SMPI 385hpExterior:Oxford WhiteTorqShift-G 6 speed automatic w/ODInterior:Medium Earth Gray*4-wheel ABS*Brake assistance*Traction control* LT 245/75R17 E BSW AS S-rated tires*Battery with run down protection*Firm suspension*Advance Trac w/Roll Stability Control*Air conditioning*Tinted glass* AM/FM stereo with seek-scan, externalmemory control*Bluetooth streaming audio*Daytime running*Dual power remote heated mirrors* Variable intermittent wipers*17 x 7.5 steel wheels*Dual front airbags w/passenger cancel*Driver and front passenger seat mounted sideairbags*SecuriLock immobilizer*Tachometer*Message Center*Underseat ducts*Reclining front bucket seats*60-40 folding rear split-bench*Running boards*Audio control on steering wheel*Class V hitch*Front axle capacity: 6000 lbs.*Rear axle capacity: 6200 lbs.*Front spring rating: 4800 lbs.*Rear spring rating: 6340 lbs.*Frame section modulus: 10.7 cu.in.*Frame Yield Strength 50000 psi*Cab to axle: 56.1"Fuel EconomyCityN/AHwyN/ASelected OptionsMSRPSTANDARD VEHICLE PRICE$38,490.00Order Code 600AN/C164" WheelbaseSTDMonotone Paint ApplicationSTD50-State Emissions SystemSTDCloth 40/Mini-Console/40 Front Seat (Fleet) $515.00Medium Earth GrayN/CExtra Extra Heavy-Duty Alternator (240 Amp) $85.00110V/400W Outlet$175.00Upfitter Switches (6)$165.00LED Roof Clearance Lights$95.00Trailer Brake Controller$270.00XL Value Package$1,000.00Power Equipment Group$915.00Platform Running Boards$445.00Daytime Running Lamps (DRL) (LPO)$45.00Amber LED Warning Strobes (Pre-Installed) $675.00Exterior Backup Alarm (Pre-Installed)$140.00Oxford WhiteN/CRear CHMSL Camera$200.00Tough Bed Spray-In Bedliner$595.002125 of 448 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 02/19/2019 Currie Commercial Center10125 W. Laraway, Frankfort, Illinois, 60423Office: 815-464-92002019 F-250, SD Super Cab4x4 SD Super Cab 8' box 164" WB SRW XL(X2B)Price Level: 950 Quote ID: Unit529Front & Rear Wheel Well Liners (Pre-Installed) $325.00Engine: 6.2L 2-Valve SOHC EFI NA V8 Flex-Fuel IncludedTransmission: TorqShift-G 6-Spd Auto w/SelectShift Included3.73 Axle RatioIncludedGVWR: 10,000 lb Payload PackageIncludedTires: LT245/75Rx17E BSW A/S (4)IncludedWheels: 17" Argent Painted SteelIncluded4.2" Center-Stack ScreenIncludedRadio: AM/FM Stereo/MP3 PlayerIncludedSYNC Communications & Entertainment System IncludedBright Chrome Hub Covers & Center Ornaments IncludedChrome Front BumperIncludedChrome Rear Step BumperIncludedSteering Wheel-Mounted Cruise ControlIncludedAccessory DelayIncludedManual Telescoping/Folding Trailer Tow Mirrors IncludedAdvanced Security PackIncludedPower LocksIncludedPower Tailgate LockIncludedPower Front & Rear Seat WindowsIncludedRemote Keyless EntryIncluded3126 of 448 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 02/19/2019 Currie Commercial Center10125 W. Laraway, Frankfort, Illinois, 60423Office: 815-464-92002019 F-250, SD Super Cab4x4 SD Super Cab 8' box 164" WB SRW XL(X2B)Price Level: 950 Quote ID: Unit529SUBTOTAL$44,135.00Destination Charge $1,595.00TOTAL$45,730.004127 of 448 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 02/19/2019 Currie Commercial Center 10125 W. Laraway, Frankfort, Illinois, 60423 Office: 815-464-9200 2019 F-250, SD Super Cab 4x4 SD Super Cab 8' box 164" WB SRW XL(X2B) Price Level: 950 Quote ID: Unit529 Code Description MSRP Base Vehicle X2B Base Vehicle Price (X2B)$38,490.00 Packages 600A Order Code 600A N/C Includes: - Engine: 6.2L 2-Valve SOHC EFI NA V8 Flex-Fuel Flex-Fuel badge on fleet orders only. - Transmission: TorqShift-G 6-Spd Auto w/SelectShift - 3.73 Axle Ratio - GVWR: 10,000 lb Payload Package - Tires: LT245/75Rx17E BSW A/S (4) - Wheels: 17" Argent Painted Steel Includes painted hub covers/center ornaments. Powertrain 996 Engine: 6.2L 2-Valve SOHC EFI NA V8 Flex-Fuel Included Flex-Fuel badge on fleet orders only. 44S Transmission: TorqShift-G 6-Spd Auto w/SelectShift Included X37 3.73 Axle Ratio Included STDGV GVWR: 10,000 lb Payload Package Included Wheels & Tires TD8 Tires: LT245/75Rx17E BSW A/S (4)Included 64A Wheels: 17" Argent Painted Steel Included Includes painted hub covers/center ornaments. Other Options 164WB 164" Wheelbase STD 96V XL Value Package $1,000.00 Includes: - 4.2" Center-Stack Screen - Radio: AM/FM Stereo/MP3 Player Includes 6 speakers. - SYNC Communications & Entertainment System Includes enhanced voice recognition with 911 Assist, 4.2" LCD center stack screen, AppLink, 1 smart-charging USB port and steering wheel audio controls. - Bright Chrome Hub Covers & Center Ornaments - Chrome Front Bumper - Chrome Rear Step Bumper - Steering Wheel-Mounted Cruise Control 90L Power Equipment Group $915.00 Selected Options 5128 of 448 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 02/19/2019 Currie Commercial Center 10125 W. Laraway, Frankfort, Illinois, 60423 Office: 815-464-9200 2019 F-250, SD Super Cab 4x4 SD Super Cab 8' box 164" WB SRW XL(X2B) Price Level: 950 Quote ID: Unit529 Code Description MSRP Deletes passenger-side lock cylinder. Includes upgraded door trim panel. Includes: - Accessory Delay - Manual Telescoping/Folding Trailer Tow Mirrors Includes power heated glass, heated convex spotter mirror and integrated clearance lights and turn signal indicators. - Advanced Security Pack Includes SecuriLock Passive Anti-Theft System (PATS) and inclination/intrusion sensors. - Power Locks - Power Tailgate Lock - Power Front & Rear Seat Windows Includes 1-touch up/down driver/passenger window. - Remote Keyless Entry 67E Extra Extra Heavy-Duty Alternator (240 Amp) $85.00 52B Trailer Brake Controller $270.00 Verified to be compatible with select electric over hydraulic brakes. Includes smart trailer tow connector. 18B Platform Running Boards $445.00 873 Rear CHMSL Camera $200.00 Display in center stack screen. Includes LED Center High-Mounted Stop Lamp (CHMSL) with cargo light and rear video camera. 592 LED Roof Clearance Lights $95.00 85S Tough Bed Spray-In Bedliner $595.00 Includes tailgate-guard, black box bed tie-down hooks and black bed attachment bolts. PAINT Monotone Paint Application STD 43C 110V/400W Outlet $175.00 REQUIRES Extra Extra Heavy-Duty Alternator (67E) when ordered with Upfitter Switches (66S) and Snow Plow Pkg. (473) or Snow Plow/Camper Pkg. (47B). Includes 1 in-dash mounted outlet. 66S Upfitter Switches (6)$165.00 REQUIRES Extra Extra Heavy-Duty Alternator (67E) when ordered with 110V/400W Outlet (43C) and Snow Plow Pkg. (473) or Snow Plow/Camper Pkg. (47B). Located in overhead console. 585_Radio: AM/FM Stereo/MP3 Player Included Includes 6 speakers. Includes: - SYNC Communications & Entertainment System Includes enhanced voice recognition with 911 Assist, 4.2" LCD center stack screen, AppLink, 1 smart-charging USB port and steering wheel audio controls. 91S Amber LED Warning Strobes (Pre- Installed) $675.00 Includes center high-mounted stop light bar and 2 hood mounted lights. 61N Front & Rear Wheel Well Liners (Pre- Installed) $325.00 Custom accessory. 76C Exterior Backup Alarm (Pre-Installed)$140.00 Selected Options (cont'd) 6129 of 448 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 02/19/2019 Currie Commercial Center 10125 W. Laraway, Frankfort, Illinois, 60423 Office: 815-464-9200 2019 F-250, SD Super Cab 4x4 SD Super Cab 8' box 164" WB SRW XL(X2B) Price Level: 950 Quote ID: Unit529 Code Description MSRP Custom accessory. Fleet Options 942 Daytime Running Lamps (DRL) (LPO) $45.00 Requires valid FIN code. The non-controllable 942 Daytime Running Lamps (DRL) replace the standard Daytime Running Lamps (DRL). Includes on/off cluster controllable. 4 Cloth 40/Mini-Console/40 Front Seat (Fleet) $515.00 Includes driver's side manual lumbar. Emissions 425 50-State Emissions System STD Interior Colors 4S_01 Medium Earth Gray N/C Primary Colors Z1_01 Oxford White N/C Upfit Options P-01 Municpal Plates/Title-Shipped $203.00 Sk-001 Accessories $6,610.00 Single side mount weekender ladder rack curbside Ecco ED3355A Arrow Stick installed on bulkhead 1300# Tommy Liftgate. 49"x38"+6" ramp. Extruded aluminum platform BG-001 Accessories $2,679.00 100 Gallon diesel refueling tank with 15 GPM pump, filter, and hose swivel. Screen cab guard on front of service body SUBTOTAL $53,627.00 Destination Charge $1,595.00 TOTAL $55,222.00 Selected Options (cont'd) 7130 of 448 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 02/19/2019 Currie Commercial Center 10125 W. Laraway, Frankfort, Illinois, 60423 Office: 815-464-9200 2019 F-250, SD Super Cab 4x4 SD Super Cab 8' box 164" WB SRW XL(X2B) Price Level: 950 Quote ID: Unit529 Warranty Basic Distance 36,000 miles Months 36 months Powertrain Distance 60,000 miles Months 60 months Corrosion Perforation Distance Unlimited miles Months 60 months Roadside Assistance Distance 60,000 miles Months 60 months Warranty - Standard Equipment & Specs 8131 of 448 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON By: THOMAS SULLIVAN Date: 02/19/2019 Currie Commercial Center 10125 W. Laraway, Frankfort, Illinois, 60423 Office: 815-464-9200 2019 F-250, SD Super Cab 4x4 SD Super Cab 8' box 164" WB SRW XL(X2B) Price Level: 950 Quote ID: Unit529 Pricing - Single Vehicle MSRP Vehicle Pricing Base Vehicle Price $38,490.00 Options & Colors $5,645.00 Upfitting $9,492.00 Destination Charge $1,595.00 Discount Adjustments Discount -$13,083.00 Total $42,139.00 Customer Signature Acceptance Date 9132 of 448 133 of 448 134 of 448 135 of 448 136 of 448 137 of 448 138 of 448 YOUR CONTRACT. YOUR QUOTE. YOUR HELP REQUESTED. Ensure your equipment arrives with no delay. Issue your Purchase Order or Letter of Intent. Shipping address Billing address Vendor: John Deere Company 2000 John Deere Run Cary, NC 27513 Contract name and/or number Signature Tax exempt certificate, if applicable The John Deere Government Sales Team Darwin Lewis Buck Bros., Inc. 29626 N Highway 12 Wauconda, IL 60084 Tel: 847-487-4900 Fax: 847-526-0173 Email: dar.lewis@buckbrosinc.com To expedite the ordering process, please include the following information in Purchase Order or Letter of Intent: For any questions, please contact: 139 of 448 Date: 14 February 2019 Offer Expires: 15 March 2019 Confidential Quote Id: 18977440 ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580; DUNS#: 60-7690989 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Buck Bros., Inc. 29626 N Highway 12 Wauconda, IL 60084 847-487-4900 info.wauconda@buckbrosinc.com Prepared For: City Of Evanston Proposal For: City Of Evanston Delivering Dealer: Darwin Lewis Buck Bros., Inc. 29626 N Highway 12 Wauconda, IL 60084 info.wauconda@buckbrosinc.com Quote Prepared By: DARWIN LEWIS dar.lewis@buckbrosinc.com 140 of 448 ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580; DUNS#: 60-7690989 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Buck Bros., Inc. 29626 N Highway 12 Wauconda, IL 60084 847-487-4900 info.wauconda@buckbrosinc.com Confidential Salesperson : X ______________Accepted By : X ______________ Quote Summary Prepared For: City Of Evanston IL Delivering Dealer: Buck Bros., Inc.Darwin Lewis29626 N Highway 12Wauconda, IL 60084 Phone: 847-487-4900dar.lewis@buckbrosinc.com Quote ID:18977440 14 February 2019 14 February 2019 Created On: Last Modified On: Expiration Date:15 March 2019 Equipment Summary Suggested List Selling Price Qty Extended JOHN DEERE 5090E Utility Tractor $ 51,667.00 $ 41,850.27 X 1 = $ 41,850.27 Contract: Sourcewell Ag Tractors 021815-DAC (PG 1P CG 70) Price Effective Date: February 14, 2019 JOHN DEERE 520M Loader $ 7,701.00 $ 5,852.76 X 1 = $ 5,852.76 Contract: Sourcewell Ag Tractors 021815-DAC (PG 1P CG 70) Price Effective Date: February 14, 2019 Equipment Total $ 47,703.03 * Includes Fees and Non-contract items Quote Summary Equipment Total $ 47,703.03 Trade In SubTotal $ 47,703.03 Est. Service Agreement Tax $ 0.00 Total $ 47,703.03 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 47,703.03 141 of 448 Quote Id: 18977440 Customer Name: Selling Equipment Confidential ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580; DUNS#: 60-7690989 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Buck Bros., Inc. 29626 N Highway 12 Wauconda, IL 60084 847-487-4900 info.wauconda@buckbrosinc.com JOHN DEERE 5090E Utility Tractor Contract:Sourcewell Ag Tractors 021815-DAC (PG 1P CG 70) Price Effective Date:February 14, 2019 Suggested List * $ 51,667.00 Selling Price * $ 41,850.27 * Price per item - includes Fees and Non-contract items Code Description Qty List Price Discount% Discount Amount Contract Price Extended Contract Price 08A0LV 5090E Utility Tractor 1 $ 51,590.00 19.00 $ 9,802.10 $ 41,787.90 $ 41,787.90 Standard Options - Per Unit 0409 English Operators Manual and Decal Kit 1 $ 0.00 19.00 $ 0.00 $ 0.00 $ 0.00 1381 12F/12R PowrReverser Transmission - 540/540E 1 $ 0.00 19.00 $ 0.00 $ 0.00 $ 0.00 2000 Open Operator Station 1 $ 0.00 19.00 $ 0.00 $ 0.00 $ 0.00 2110 Mechanical Suspension Seat 1 $ 0.00 19.00 $ 0.00 $ 0.00 $ 0.00 3020 Vertical Exhaust 1 $ 0.00 19.00 $ 0.00 $ 0.00 $ 0.00 3320 Dual Stackable Rear SCV's with Lever Control 1 $ 0.00 19.00 $ 0.00 $ 0.00 $ 0.00 3420 Dual Stackable Mid Valves with Joystick Control 1 $ 1,279.00 19.00 $ 243.01 $ 1,035.99 $ 1,035.99 5914 19.5L - 24 In. 10PR R4 Bias 1 $ -427.00 19.00 $ -81.13 $ -345.87 $ -345.87 6040 MFWD (4 Wheel Drive) 1 $ 0.00 19.00 $ 0.00 $ 0.00 $ 0.00 6114 12.5/80 - 18 In. 6PR I3 (R4 Type) Bias 1 $ -775.00 19.00 $ -147.25 $ -627.75 $ -627.75 Standard Options Total $ 77.00 $ 14.63 $ 62.37 $ 62.37 Value Added Services Total $ 0.00 $ 0.00 $ 0.00 Suggested Price $ 41,850.27 Total Selling Price $ 51,667.00 $ 9,816.73 $ 41,850.27 $ 41,850.27 JOHN DEERE 520M Loader 142 of 448 Quote Id: 18977440 Customer Name: Selling Equipment Confidential ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580; DUNS#: 60-7690989 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Buck Bros., Inc. 29626 N Highway 12 Wauconda, IL 60084 847-487-4900 info.wauconda@buckbrosinc.com Contract:Sourcewell Ag Tractors 021815-DAC (PG 1P CG 70) Price Effective Date:February 14, 2019 Suggested List * $ 7,701.00 Selling Price * $ 5,852.76 * Price per item - includes Fees and Non-contract items Code Description Qty List Price Discount% Discount Amount Contract Price Extended Contract Price 14B0P 520M Loader 1 $ 7,051.00 24.00 $ 1,692.24 $ 5,358.76 $ 5,358.76 Standard Options - Per Unit 0202 United States 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 0409 English 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 0500 Less package 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 1509 Mounting frame 1 $ 131.00 24.00 $ 31.44 $ 99.56 $ 99.56 2510 520M Standard Farm Loader, Non-Self-:Leveling (NSL) - Two-function 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 4527 Two-function hoses and parts with Single Point Hydraulic Connection 1 $ 261.00 24.00 $ 62.64 $ 198.36 $ 198.36 5513 Hood guard 1 $ 45.00 24.00 $ 10.80 $ 34.20 $ 34.20 6995 Less ballast box 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 7610 Global carrier 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 8215 1850-mm (73-in.) global heavy-duty bucket 1 $ 213.00 24.00 $ 51.12 $ 161.88 $ 161.88 Standard Options Total $ 650.00 $ 156.00 $ 494.00 $ 494.00 Suggested Price $ 5,852.76 Total Selling Price $ 7,701.00 $ 1,848.24 $ 5,852.76 $ 5,852.76 143 of 448 143.1 of 448 143.2 of 448 Deal Number:73384 15)Initial Cap Cost:26,550.00 1)Date:3/5/2019 16)Val Care/Nissan Mt: 2)First Payment Date:4/4/2019 17)Total A Cap Costs:$774.81 3)Lease Institution:Nissan Motors 18)Cash Cap Reduction: 19)Rebate:$700.00 4)M.S.R.P.:27,765.00 20)Total Trade Allow: 5)Add To MSRP W/Markup:Adjusted Cap Cost:26,624.81 6)We-Owes/AfterMarket: 7)Mileage Penalty:Base Monthly Rental:$342.64 8)Mileage Adjustment:21)Security Deposit: 9)22)Total Annual Fees: 10)Lease-end Value:14,437.80 23)Total Initial Fees: 24) 11)Term:36 12)25)Amount Due At Start:342.64 13)Customer Cash Down:26)Total Monthly Paymen $342.64 14)Total Sales Tax: You created this PDF from an application that is not licensed to print to novaPDF printer (http://www.novapdf.com) 143.3 of 448 143.4 of 448 143.5 of 448 143.6 of 448 143.7 of 448 For City Council meeting of March 11, 2019 Item A11 Business of the City by Motion: YWCA Service Agreement For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Evonda Thomas-Smith, Director Health and Human Services Subject: Service Provider Agreement for YWCA Date: February 6, 2019 Recommended Action: Staff recommends City Council authorize the City Manager to sign a six-month Service Provider Agreement with the YWCA Evanston/North Shore (1215 Church Street, Evanston, IL), which will cost $75,000. The service agreement will supplement current victim services with training for law enforcement, 24 hour crisis intervention, and set aside 2 beds for a victim of Domestic violence. Funding Source: Funds will be provided from the Health and Human Services – Service Agreements Fund (Account 100.24.2445.62509), with a YTD budget and balance of $75,000. Livability Benefits: Support Quality Jobs and Shared Prosperity: Retain and expand local businesses Protec Inclusive Access for All Community Members: Support quality human service programs Support Strong and Safe Communities: Improve health outcomes, Improve health outcomes Summary: The City Council approved the FY19 budget which included consent to contract with the YWCA for six months to provide supplemental domestic violence services, and training in the amount of $75,000. The City Council approved to Fund 2 current FT victim advocate positions for six months, and eliminates one vacant victim advocate position. ------------------------------------------------------------------------------------- Attachments: Provider Service Agreement Memorandum 144 of 448 YWCA Evanston/Northshore Policy Guidelines Governing Agreement: 6 months in 2019 Page 1 of 4 POLICY GUIDELINES GOVERNING SERVICE PROVIDER AGREEMENT This Service Provider Agreement (the “Agreement”), is made on this ____ day of January 2019 (the “Effective Date”), by and between The City of Evanston, an Illinois home rule municipality (“City”), whose main business office is located at 2100 Ridge Avenue, Evanston, Cook County, Illi- nois, and the YWCA Evanston/North Shore, a not-for-profit Illinois corporation (“Provider”), whose main office is located at 1215 Church Street, Evanston, Cook County, Illinois. City and Provider may be referred to as a “Party” and collectively as the “Parties”. 1. PROVIDER RESPONSIBILITIES FOR LEVEL OF SERVICE: 1.1 Provider shall provide comprehensive domestic violence services to victims of domestic vio- lence who come in to contact with and are referred by the Evanston Police and Fire Departments. 1.2 Provider currently operates a Crisis Line, which operates 24 hours a day/7 days a week and Provider will make the Crisis Line available to Evanston residents. 1.3 Provider will make available to Evanston residents comprehensive, trauma-informed domestic violence services including but not limited to a 24-Hour Crisis Line, emergency shelter as available, counseling, case management, safety planning, service referrals, legal advocacy in obtaining orders of protection, and training for Evanston Police Department and Fire Department Personnel, and any other personnel the City deems relevant, on assessing signs of domestic violence, levels of risk, making ef- fective service referrals, and ensuring compliance with the Illinois Domestic Violence Act. The Pro- vider will ensure services outlined in 1.1 and 1.2 (the “Provider Staff Member”) are delivered by ap- propriately trained and certified staff in compliance with the Illinois Domestic Violence Act. In the recruitment of Provider Staff hired to deliver services, priority will be given to qualified candidates who are residents of Evanston. In the event that no qualified Evanston residents present themselves for consideration, the Provider Staff will be recruited from outside the City of Evanston, so as to avoid in- terruption of services to the community. 1.4 Agreement Term for Services: The services outlined in Paragraphs 1.1 – 1.3 (collectively “Ser- vices”) shall be performed by Provider for six (6) months duration (“Term”). The Term shall not be renewed, except by written agreement of the Parties and by approval of the City Council. 1. 5 The Agreement shall be used to serve solely residents of the City of Evanston (the “Recipi- ents”). No Recipients shall, on the grounds of their race, age, creed, color, sex, national origin, reli- gious creed, financial status, source of income, marital status, sexual orientation, economic status or disability be excluded from participation in, or denied the benefits of, or be otherwise subjected to dis- crimination under any program or activity for which the Provider receives financial assistance from or through the City. The Provider may expend funds received under this Agreement only for those parts of the Provider’s program expenses directed to the Recipients and services specified in the Agreement. 1.6 The Provider will hold an emergency bed in the shelter for Evanston Police and or Fire De- partment referrals. 2. FEE POLICIES: 2.1 No persons may be refused services due to the inability to pay for services rendered. However, when fees are charged for a service all persons receiving said service are expected to contribute to the cost of the service per agency guidelines to the extent that they are able. 145 of 448 YWCA Evanston/Northshore Policy Guidelines Governing Agreement: 6 months in 2019 Page 2 of 4 2.2 The Provider shall submit agency fee guidelines to the City. The grant money can be used to subsidize services rendered to Evanston residents after fees are collected. Provider represents and warrants that it will not be seeking any payments from the City above the funding amount to recover any loss due to non-payment or under payment for services rendered. 2.2.1 The City Council approved funding in the principal amount of Seventy five Thousand, and 00/100 Dollars ($75,000.00) for the Term of the Agreement. Funding will be paid through a monthly invoice process and payment will be disbursed in accordance with the Illinois Local Government Prompt Act. Invoices shall be submitted to the Director of Health and Human Services, 2100 Ridge Avenue, Evanston, IL 60201. 2.2.2 The City Council approved funding in the principal amount of Seventy five Thousand 00/100 Dollars ($75,000.00): 6 month contractual agreement. Funding will be paid through a monthly invoice process and payment will be disbursed in accordance with the Illinois Local Govern- ment Prompt Act. Invoices shall be submitted to the Director of Health and Human Services, 2100 Ridge Avenue, Evanston, IL 60201. 3. RECORD KEEPING: 3.1 The Provider shall keep and maintain individual cumulative case records for those Recipients completing a formal, voluntary intake process, including a specific service plan for each Recip- ient with the Recipient’s goal(s) and measurable objectives within time frames specified joint- ly by the Recipient and by the professional staff involved, when applicable. 3.2 The Provider shall maintain confidentiality of individual Recipient records and share such in- formation in accordance with the Illinois Domestic Violence Act. 3.3 The Provider shall maintain all records related to this Agreement for a minimum of three years, or longer if other applicable laws or regulations so require. 3.4 The Provider shall permit on-site inspection of relevant records by the Director of the Health and Human Services (“Director”) at all reasonable times, subject to conditions specified in Section 3.2 regarding confidentiality. 4. COMMUNITY PLANNING AND COORDINATION: 4.1 The Provider will meet with the Director to discuss general and/or specific issues of this Agreement. Either party may initiate such meetings. 4.2 The Provider will notify the Director about any and all information which is pertinent to the future of the agency and its operations in the community, e.g., staffing problems, loss of fund- ing, lawsuits, and/or deficiencies cited in a review for license or certification. 4.3 The Director will notify the Provider about any and all information which is pertinent to the future of the contract with the Provider in as timely a manner as is feasible. 4.4 The Provider will participate in Health and Human Services meetings, as designated by the Di- rector to develop a comprehensive trauma informed care plan for Evanston. 4.5 When it is appropriate to the Provider’s mission the Provider will mutually cooperate with oth- er network services in the provision of treatment services and discharge planning for people who have been victims of Domestic Violence. 5. MONITORING AND EVALUATION: 146 of 448 YWCA Evanston/Northshore Policy Guidelines Governing Agreement: 6 months in 2019 Page 3 of 4 5.1 The Provider’s agency and program performance statistics, Agency Quarterly Narrative Report, and report on outcome measures, as mutually agreed to by the Provider and the Director, will be submitted to the Director in a timely manner using the forms specified by the Director with at least 30 days advance notice given to the Provider. 5.2 Limited to this Agreement, on a quarterly basis, the Provider shall furnish the Director a sum- mary report of all grant-in-aid, purchase of service, or other grant and funding requests by the Provider, regardless of whether local, state, federal or private foundation monies are requested for facilities or services. 5.3 One copy of the Provider’s most recent audit must be submitted to the City within two weeks of having been accepted on behalf of the Provider’s Board of Directors. 5.4 Per City Council Public Policy Resolution 24-PR-79, the Provider shall: 5.4.1 Submit to the Director a copy of its policy on equal opportunity employment and a copy of its most current affirmative action plan, if applicable. 5.4.2 Conduct meetings of its board of directors, or policy-setting body, in such a manner that whenever City funds are discussed, the meetings shall be open to the public. 5.4.3 Submit to the Director the names and addresses of the current members of its board of directors or policy-setting body. 6. INSURANCE AND INDEMNITY: 6.1 The Provider shall not commence work under this Agreement until it has obtained Commercial General Liability insurance approved by the City of Evanston, and endorsed to provide cover- age for Broad Form Property Damage and Blanket Broad Form Contractual Liability. 6.2 The Provider shall furnish two copies of the Certificate of Insurance naming the City of Evans- ton as an additional insured. The Certificate shall also recite that any cancellation shall require thirty (30) days advance notice, with notice to all named or additional insured. The Provider shall maintain Personal Injury and Property Damage coverage for a minimum of $1,000,000 for each occurrence. 6.3 The Provider Certificate of Insurance shall include the following indemnity provision: "The Provider agrees to indemnify, save harmless and defend the City of Ev- anston, its agents, servants, and employees, and each of them against and hold it and them harmless from any lawsuits, claims, demands, liabilities, losses and expenses, including court costs and attorneys' fees, for or on account of any injury, or any damage to any property, which may arise or which may be alleged to have risen out of or in connection with the work covered by this con- tract." 6.4 In case of any conflict between the language of the Provider’s General Liability Insurance poli- cy(s) and the indemnity provision cited in Section 6.3, the indemnity provision shall govern. 6.5 The Provider shall designate to the Director of Health or his/her designee a staff person to be responsible as the Provider’s contact person for insurance and indemnity matters. The designa- tion shall be in writing, and provide the name, title, telephone number, and if available, an email address of the person designated. 7. CONTRACT CHANGES: 147 of 448 YWCA Evanston/Northshore Policy Guidelines Governing Agreement: 6 months in 2019 Page 4 of 4 7.1 Any amendments to this Agreement shall be valid only when they have been reduced to writ- ing, duly signed by both parties, and attached to the original of this Agreement. 8. TERMINATION AND OTHER RIGHTS OF THE CITY: 8.1 The CITY maintains the right in the event of a failure by the Provider to perform any of its ob- ligations under this Agreement to terminate this Agreement and payments thereunder, or to withhold funding for any one or more payment periods. With the exception of those issues identified in Section 8.2, the CITY must notify the Provider in writing of such impending ac- tion at least thirty calendar days before such action goes into effect. Such notice shall specify the reasons for which the action is taken, and the conditions, if any, under which payments may be reinstated. 8.2 The CITY shall waive its responsibility for payment of any and all bills for expenditures re- ceived over 45 calendar days after the last day of the month in which the services were provid- ed. 8.3 The awarding of this Agreement in no way implies the continued financial support of programs or services of the Provider by the CITY beyond the specific period of this Agreement. Future funding by the CITY will be determined by a program review and allocation process. 8.4 This Agreement and its rights, responsibilities and proceeds may not be awarded or assigned by the Provider to any other individual(s) or party(s) for the purpose of fulfilling the obligations of this Agreement. In the event of the inability of the Provider to complete the terms of this Agreement, the CITY maintains the sole responsibility to determine the disposition of the bal- ance of funds remaining under the terms of this Agreement. IN WITNESS WHEREOF, the Parties have fully executed this Agreement on the date set forth above. CITY OF EVANSTON: YWCA EVANSTON/NORTHSHORE an Illinois home rule corporation an Illinois not-for-profit corporation __________________________________ _________________________________ By: Wally Bobkiewicz, City Manager By: Karen Singer, CEO-President Date: _______________, 2019 Date: ________________, 2019 __________________________________ By: Evonda Thomas-Smith, Director Date: ______________, 2019 148 of 448 For City Council meeting of March 11, 2019 Item A12 Business of the City by Motion: Sole Source Agreement with Robothink, LLC For Action To: Honorable Mayor and Members of the City Council Members of Administration & Public Works Committee From: Lawrence C. Hemingway, Director Parks, Recreation & Community Services Karen Hawk, Assistant Director, Parks, Recreation & Community Services Subject: Approval of Sole Source Agreement with Robothink LLC. Date: March 11, 2019 Recommended Action: Staff recommends City Council approval of the sole source agreement with Robothink, LLC (37 Sherwood Ter., Suite 122, Lake Bluff, IL 60066) for instruction of youth robotic and coding classes and camps. Funding Source: Revenue from program registrations are deposited into the General Fund Account, Chandler-Newberger Center Business Unit 100.30.3035.53565. Instructional expenses are paid from Chandler-Newberger Business Unit 100.30.3035.62505 which has a $125,900 budgeted allocation. Compensation for the vendor is based on the following amount of revenue collected: Program Vendor Revenue City Revenue Camps and Classes $25/day/child $11.40/day/child For 2019, staff is projecting $29,000 in revenues and $22,000 in expenses. Livability Benefits: Education, Arts and Community: Provide quality education from cradle to career. Summary: Robothink, LLC provides instruction for robotics and coding camps offered by Chandler Newberger. Robotic and Coding camps will be held during the spring school break, Summer and winter school break. Programs are held for children ages 5-12 years. The curriculum taught by Robothink, LLC allows participants to walk away understanding the fundamental principles of robotics and coding. The curriculum is designed to boost participant’s confidence, creativity and encourages collaboration. Memorandum 149 of 448 Page 2 of 2 Robothink receive $25 per student, per day for a 3-hour program from participant fees at the resident rate, and all program expenses are covered by fees collected. The curriculum taught by the Robothink staff is designed specifically toward the department’s program offerings, including adjusting the programs to the type of camp that is being offered. Additionally, Robothink provides all necessary equipment for the program. Robothink will offer a total of seven (7) one week camps. Below is a breakdown of the program fees charged for the camp session: Length of camp Resident Fee Non-Resident Fee 5 days $204 $254 Staff projects total 2019 expenditure payments to Robothink at $22,000 and revenues of $29,000, based on anticipated participation. All expenses for the program are covered by participation fees. Robothink has done excellent work in providing program instruction. Additionally, this program curriculum is part of the department’s Science/Technology/Engineering/Math programming initiative. ------------------------------------------------------------------------------------- Attachments: Agreement with Robothink LLC 150 of 448 151 of 448 152 of 448 153 of 448 154 of 448 155 of 448 156 of 448 157 of 448 158 of 448 159 of 448 160 of 448 161 of 448 162 of 448 For City Council meeting of March 11, 2019 Item A13 Business of the City by Motion: 2019 Non-Park Special Events For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Lawrence C. Hemingway, Parks, Recreation and Community Services Director Subject: 2019 Non-Park Special Events Date: March 11, 2019 Recommended Action: Staff recommends approval of the 2019 non-park special events, contingent upon compliance of all requirements as set forth by the Special Event Policy & Guidelines. Funding Source: Costs for city services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. These fees are waived for City events and City co-sponsored Events. Livability Benefits: Health and Safety: Promote health, active lifestyles Equity and Empowerment: support quality human service programs Summary: Lakefront park events of 100 participants or more and non-lakefront park events of 250 participants or more require Human Services Committee and City Council approval. Non-park events with 250 participants or more and/or requiring a street closure, (with exception of block parties) require Administration and Public Works Committee and City Council approval. Attached is a list of non-park special events that require the Administration and Public Works Committee’s approval. The City will have improvement projects in various Evanston locations; some of which may affect proposed events. The special events committee will work closely with the Public Works staff to update event coordinators on construction project timelines to minimize conflicts as much as possible so they can plan accordingly in case their event needs to be modified. Memorandum 163 of 448 Staff will be responsible for ensuring that all of the necessary information is submitted and requirements are met before event coordinators can receive a special event permit for their event. ------------------------------------------------------------------------------------- Attachments: List of 2019 Non-Park Special Events Special Event Permit Policy & Instructions 164 of 448 2019 Special Events Event Details Start Date End Date Event Time: Organization: Neighborhood Way of the Cross Church procession in vicinity of St. Nicholas Church (Lake, Ridge, Washington - same as past years) Fri 4/19/19 9:00am - 11:30am St. Nicholas Catholic Church Main - Dempster Craft Crawl (former Mile Sauce Walk) Main/Dempster businesses will serve free samples of alcohol and offer special sales Thur 5/16/19 5:00pm - 8:00pm Main - Dempster Mile YEA! Festival Young Evanston Artists art display in Raymond Park, with closure of Lake St from Chicago Ave to Himman - same as past years Sat 5/18/19 10:00am 3:00pm Young Evanston Artists Foundation Main-Dempster Mile Summer Concert Series 1 of 3 2 hour concert at 600 Main St (alley in front of the old metra train station) same as last year Thur 6/7/19 5:30pm - 7:30pm Main - Dempster Mile Custer Fair Festival at Main, Chgo, Washington, Custer & Eiden Park - same as past years Sat 6/15/19 Sun 6/16/19 10:00am - 9:00pm Piccolo Theatre Inc. Race Against Hate 5K race at Lincoln & Sheridan (Long Field)- Lakefront path - same as past years Sun 6/16/19 7:00am - 11:00pm YWCA Evanston Sip and Stroll Downtown Evanston businesses will serve free samples of wine and offer special sales Thurs 6/20/19 5:00pm - 8:00pm Downtown Evanston Northwestern Commencement Ryan Field / McGaw Hall with shuttle route Ashland, Isabella, Ridge, Lincoln, Sheridan, Elgin, Emerson - same as past years Fri 6/21/19 Sun 6/23/19 9:30am - 10:00 pm Northwestern Univ. Evanston Chamber Artisan Sumer Fest Art Festival in downtown Evanston; Sherman from Elgin to Davis; Church from Benson to Orrington; Clark from Benson to Sherman - same as past years Sat 6/22/19 Sun 6/23/19 10:00am - 9:00pm Evanston Chamber of Commerce Main-Dempster Mile Summer Concert Series 2 of 3 2 hour concert at 600 Main St (alley in front of the old metra train station) same as last year Fri 6/28/19 5:30pm - 7:30pm Main - Dempster Mile Fourth of July Parade/Fireworks Parade on Central St / Fireworks at Lakefront - same as past years Thur 7/4/19 2:00pm - 10:00pm Evanston Fourth of July Association Central Street Sidewalk Sale Sidewalk sale on Central Street between Hartrey and Greenwood - same as past years Thur 7/11/19 Sun 7/14/19 10:00am - 6:00pm Central St Business Association Starlight Concert Series w/ food trucks Concert in Brummel park - Brummel closed Elmwood to Custer for Food Trucks - same as past years Tue 7/16/19 7:00pm - 8:30pm City of Evanston 165 of 448 Dempster - Main Mile Sidewalk sale annual summer sidewalk sale - same as past years Fri 7/26/19 Sun 7/28/19 10:00am - 6:00pm Main - Dempster Mile Downtown Summer Sidewalk Sale Sidewalk sale; businesses throughout downtown Evanston - same as past years. Fri 7/26/19 Sun 7/28/19 10:00am - 7:00pm Downtown Evanston NU's Run for Walk in memory of Randy Walker Start/end at Ryan Field with street closures and parking restrictions; Participants will run east on Lincoln onto NU campus; turn around at the most southern point of the lakefill; and head back to Ryan Field. Same as past years. Sun 7/28/19 7:30am - 11:00am NU Dept of Athletics Main-Dempster Mile Summer Concert Series 3 of 3 2 hour concert at 600 Main St (alley in front of the old metra train station) same as last year Fri 8/2/19 5:30pm - 7:30pm Main - Dempster Mile McGaw YMCA Youth Triathlon Youth triathlon at ETHS; closing Dodge between Church/ Greenwood and Lake between Dodge /Pitner for the bike portion - same as past years Sun 8/4/19 7:00am - 10:00am McGaw YMCA Evanston Art and Big Fork Festival Art Festival in downtown Evanston; Sherman from Clark to Davis; Church from Benson to Orrington; Clark from Benson to Sherman - same as past years Fri 8/16/19 Sun 8/18/19 10:00am - 9:00pm Amdur Productions Taste of Armenia Festival Food Festival on Clark St between Benson and Sherman - same as past years Sun 8/25/19 12:00pm - 6:30pm St. James Armenian Church ETHS Booster Palooza ETHS Fundraiser event on top of Sherman Plaza Self Park garage - same as past years Sat 9/7/19 6:00pm - 10:00pm ETHS Boosters / Dist 202 Malankara Catholic Church Procession Participants walk around the block of the church 1208 Ashland Ave - same as years past Sat 9/7/19 6:00pm - 7:00pm Malankara Catholic Church Streets Alive community event to promote walking and biking; close Main St from Florence to Chicago Ave - same as past years Sun 9/8/19 1:00pm 5:00pm City of Evanston Main Dempster Mile Wine Walk Businesses will serve free samples of wine and offer special sales Thur 9/12/19 5:00pm - 9:00pm Main - Dempster Mile Kits, Cats and Kids Block Party NU, Downtown Evanston, the Evanston Chamber of Commerce, ETHS, and School District 65; kick off the school year with a block party Corner of Davis, Orrington Ave and Sherman - same as past years Thur 9/12/19 4:30pm - 7:30pm City of Evanston Evanston Motorcycle Classic Motorcycle Show on Orrington between Church and Davis Sun 9/22/19 10:00am - 3:00pm Randy Wait 166 of 448 Evanston Fall Fest (former Oktober Fest) Beer sampling event with food for purchase; live music and other activities - in NU parking lot where Downtown Farmers Market held - same as past years Fri 9/27/19 Sun 9/29/19 5:00pm - 10:00pm Downtown Evanston Bike the Ridge Close Ridge between Church and Howard for bike ride- same as past years Sun 9/29/19 9:00am - 1:00pm City of Evanston Cubmobile Boy Scout's soapbox derby race on Leonard Place between Ridge & Asbury - same as past years Sun 10/6/19 9:00am - 3:00pm Boy Scouts of America Flying Turkey 5K Run/Walk Staged in Dawes Park- 5k along Sheridan Rd between Clark and Lincoln; then on NU property; then lakefront path close Sheridan from Clark to Lincoln for runners to start race. Same as past years Thur 11/28/19 9:00am - 10:30am Jonathan Cain Warm Bevvy Walk Retailers serve free samples of hot beverages, alcoholic and non-alcoholic Thur 12/5/19 5:00pm - 8:00pm Downtown Evanston Evanston Tree Lighting Tree lighting with live music, firetruck procession, Santa and Mrs. Claus; hot chocolate; ice sculptures at Fountain Square Sat 12/7/19 5:00pm - 8:00pm Downtown Evanston Main Dempster Mile Holiday Treat Walk Retailers serve free samples of hot beverages, alcoholic and non-alcoholic Thur 12/12/19 5:00pm - 8:00pm Main - Dempster Mile 167 of 448 2019 Permit Application 1 City of Evanston 2019 Special Event Permit Policy & Instructions Thank you for your interest in holding a special event in the City of Evanston. Enclosed are the materials needed to obtain a Special Event Permit for your upcoming event. Please follow the application directions very carefully. These first three pages should be removed from the completed application and kept by the event coordinator for reference. Also, an application checklist is included on page three of the instructions for further assistance. Some of the information will not apply to your specific event. However, no Special Event Permit will be issued without submittal of a signed application (See the bottom of Page 4 of the application) and requested documentation. Your event must have final approval of the City of Evanston Special Events Committee and in some cases the City Council. Your event will be assigned to a staff person who will assist you throughout this process and will be your primary contact. You will be notified by your primary contact person if your event requires additional permits such as a: tent permit, temporary food permit, electrical permit, or liquor license, which must be obtained before you can receive a Special Event Permit. Minimum Requirements/Criteria The following criteria will be used to determine if the event is considered a Special Event: 1. All outdoor events requested on City property, i.e. street, sidewalk, park, etc., and/or deemed to significantly impact the City are considered Special Events. 2. An event that requires City Council approval is a Special Event. Special events that require City Council approval include: Lakefront Events of 100 participants or more require Human Services Committee and City Council approval. Due to the high usage of the lakefront parks, which generates associated environmental, health and life safety issues, Special Event Permits are limited in lakefront parks. Non-Lakefront Park Events of 250 participants or more require Human Services Committee and City Council approval. Events requiring Street Closure of 250 participants or more (with the exception of block parties) require Administrative & Public Works Committee and City Council approval. Requirements and Conditions 1. Compliance with City ordinances. The applicant shall comply with all applicable City ordinances, codes, conditions, and requirements. 2. Compensation for City Staffing. Depending on attendance, the City may require city personnel including Police and/or Fire, at the function. All City personnel involved in advance of, during and after, the day(s) of the event may be charged back to the sponsoring agency. The City shall determine the number of personnel necessary to ensure the safety of participants, minimize the inconvenience to our residents, ensure the success of the event, and reduce the public liability exposure to the sponsoring agency as well as the City. The bill will be transmitted to the sponsoring agency within thirty (30) days after the completion of the event. 3. Food and Beverage Service. No food or beverages shall be sold or given away at the outdoor event, unless approved by the City’s Health Department. We highly encourage the rental and usage of the City’s water trailer over the use and distribution of bottled water. 4. Recycling and Refuse Service. All events that anticipate generating more refuse and recycling than can be handled by publicly located containers must co-locate all refuse and recycling containers. There should be no locations where a refuse or recycling can is placed without its counterpart. 5. Liquor Consumption and Service. No alcohol shall be sold or given away at the outdoor event, unless approved by the Mayor. Applications are received by the Legal Department and submitted to the Mayor for approval. 6. Electrical Power. All applicants should provide their own source of power for their specific needs; the City generally will not provide electrical services of any sort. 7. Misc. a. Street closures are generally not permitted other than on Sunday mornings to minimize inconvenience to Evanston residents (with the exception of block parties). b. The City of Evanston is not responsible for any accidents or damages to persons or property resulting from the issuance of a Special Event Permit. 168 of 448 2019 Permit Application 2 c. The Special Event Permit is non-transferable and can only be used on the designated dates and times as printed and is required to be posted on site during the event. d. The City of Evanston reserves the right to suspend, cancel and/or reschedule events. The event coordinator is responsible for ensuring that the organization and all participants and spectators abide by all the above conditions, ordinances, codes, and requirements. Application Process 1. Application Submittal. Due Date. The attached special event permit application form must be completely filled out, signed and submitted to the Parks, Recreation and Community Services Department by January 31, 2019 to allow sufficient time for City staff to evaluate your request and provide a recommendation to City Council for consideration, if necessary. Required Attachments. Narrative. Describing in detail the nature of the event. Site plan. Detail dimensions, location of all structures, seating, tents, stages, generators, booths, vendors, toilet facilities, emergency vehicle access, parking, solid waste containers, recycling bins, etc. Hold Harmless Agreement. A signed Hold Harmless Release Agreement must be submitted with each application (see page 5 of application.) Certificate of Insurance. The City of Evanston requires a Certificate of Insurance naming the City as an additional insured in the amount of $1,000,000 unless a greater amount is warranted. Security Deposit/Bond. A security bond or safety deposit may be required, depending on the size and nature of the event. Fees 1. Application Fee. A non-refundable “Application fee” of $150 must be submitted along with the application for all non- City sponsored events. 2. Permit Fees. Permit fees (electrical, tent, alcohol, raffle, food, park, etc.) can not be waived and are separate from the application fee. No Special Event Permit will be issued until the permit fees have been paid and a copy of the permit submitted to the city staff contact person assigned to oversee the event. (fees are listed below) Tent Permit: $30.00 (per tent larger than 10x10) Electrical Permit: Varies Liquor License (special events): $150 Temporary Food Permit: $111.00 Raffle Permit: $50.00 Park Permit: $125 (Lakefront Park $250) Banner Permit $20 Water Trailer Varies Security Bond or Maximum Security Deposit: Varies All City permit applications can be found online at http://www.cityofevanston.org/business/permits-licenses/ 3. Event Fees (Cost for City Services / City Staffing): a. City Events and City-Sponsored Events- Cost for City Services will be waived. b. Outside Agency Events - The City requires 100% reimbursement from the event coordinator for all costs to provide City services for such events. 4. Payment. a. Make all checks payable to the “City of Evanston/Special Events” and note your business name and event name. b. All fees are non-refundable. 169 of 448 For City Council meeting of March 11, 2019 Item A14 Resolution 22-R-19: Nine month Noyes Studio Lease with new tenant For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Lawrence C. Hemingway, Director Parks, Recreation & Community Services Karen Hawk, Assistant Director Parks, Recreation & Community Services Subject: Resolution 22-R-19, Nine Month Lease for Studio 109 at Noyes Cultural Arts Center Date: March 11, 2019 Recommended Action: Staff recommends approval of Resolution 22-R-19 authorizing the City Manager to enter into an agreement for a nine (9) month lease term with new tenants and Evanston residents, Jane Rickard and Rimma Mitchell, to lease studio 109 at the Noyes Cultural Arts Center. Funding Source: Revenues are deposited into the Noyes Cultural Arts Business Unit 100.30.3710.53565 Livability Benefits: Education, Arts & Community: Incorporate arts and cultural resources Support social and cultural diversity Summary: Studio 109 is vacant as of December 31, 2018. This studio is located on the first floor with an open floor plan. • ROOM 109 220 sq. ft. $303.41/ mo. One application was submitted for Noyes Tenants Association (NTA) consideration during the open application process. The NTA reviewed the application and is recommending Jane Rickard and Rimma Mitchell for City Council Approval. Memorandum 170 of 448 This is a nine (9) month lease term (04/01/2019-12/31/2019. Studio space will allow Jane and Rimma to operate a jewelry making studio. Tenant Name Leased Space Monthly Rent rate Annual Total Rent (9 mo) Community Engagement Jane Rickard and Rimma Mitchell 109 $303.41 $2,730.69 $409.60 Attachments: Resolution 22-R-19 Noyes Studio Lease Agreement 171 of 448 2/28/2019 22-R-19 A RESOLUTION Authorizing the City Manager to Enter into a Nine Month Lease Agreement for Studio 109 at the Noyes Cultural Arts Center BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COUNTY OF COOK, STATE OF ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest on behalf of the City of Evanston, a lease for nine (9) months for Studio 109 by and between the City and the Tenants, Jane Rickard and Rimma Mitchell, in the Noyes Cultural Arts Center. The lease shall be for the following period: April 1, 2019 through December 31, 2019. The lease shall be in substantial conformity with the lease marked as Exhibit 1, attached hereto and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional terms and conditions of the leases as may be determined to be in the best interests of the City. SECTION 3: Resolution 22-R-19 shall be in full force and effect from and after its passage and approval in the manner provided by law. 172 of 448 22-R-19 ~2~ ________________________________ Stephen H. Hagerty, Mayor Attest: Approved as to form: ___________________________ ___________________________ Devon Reid, City Clerk Michelle L. Masoncup, Interim Corporation Counsel Adopted: __________________, 2019 173 of 448 22-R-19 ~3~ EXHIBIT 1 LEASE AGREEMENT 174 of 448 LEASE AGREEMENT FOR THE PREMISES LOCATED AT 927 NOYES STREET, EVANSTON, ILLINOIS, BY AND BETWEEN THE CITY OF EVANSTON, LANDLORD AND JANE RICKARD & RIMMA MITCHELL, TENANT 175 of 448 INDEX Section Title Page Number 1 SECTION 1. DESCRIPTION OF PREMISES ........................................................................... 2 SECTION 2. TERM ................................................................................................................... 2 SECTION 3. RENT .................................................................................................................... 2 SECTION 4. COMMON FACILITIES ........................................................................................ 3 SECTION 5. USE OF PREMISES ............................................................................................ 5 SECTION 6. SIGNS .................................................................................................................. 8 SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS ............................................................................................................ 8 SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT ............................. 8 SECTION 9. REPAIRS AND MAINTENANCE ......................................................................... 9 SECTION 10. UTILITIES .......................................................................................................... 10 SECTION 11. TAXES ............................................................................................................... 10 SECTION 12. INSURANCE ...................................................................................................... 10 SECTION 13. SUBLETTING; ASSIGNMENT .......................................................................... 11 SECTION 14. SURRENDER OF PREMISES; HOLDING OVER ............................................. 11 SECTION 15. INDEMNIFICATION AND LIENS ....................................................................... 12 SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS ................................. 12 SECTION 17. DEFAULT AND REMEDIES .............................................................................. 13 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION ................... 15 SECTION 19. REMOVAL OF OTHER LIENS .......................................................................... 15 SECTION 20. REMEDIES NOT EXCLUSIVE ........................................................................... 16 SECTION 21. EXPENSES OF ENFORCEMENT ..................................................................... 16 SECTION 22. EMINENT DOMAIN ............................................................................................ 16 SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION ............................. 17 SECTION 24. PEACEFUL ENJOYMENT ................................................................................. 17 SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS .................................... 17 SECTION 26. AMENDMENTS TO BE IN WRITING ................................................................. 17 SECTION 27. PARTIES BOUND .............................................................................................. 17 SECTION 28. NOTICES ........................................................................................................... 17 SECTION 29. MISCELLANEOUS ............................................................................................ 18 SECTION 30. VENUE AND JURISDICTION ............................................................................ 19 SECTION 31. FORCE MAJEURE ............................................................................................ 19 176 of 448 2 This Lease Agreement (the “Agreement” or “Lease”) shall take effect as of the date of execution of the Agreement by the City (the “Effective Date”). This Lease is by and between The City of Evanston, an Illinois home rule municipality and owner of subject Property (“Landlord”), whose main business office is located at 2100 Ridge Avenue, Evanston, Cook County, Illinois, “Landlord”, and Jane Rickard & Rimma Mitchell, Jeweler (“Tenant”). Landlord and Tenant may be referred to collectively as the “Parties”. SECTION 1. DESCRIPTION OF PREMISES Landlord leases to Tenants spaces 109, located on the first floor of the property with a street address of 927 Noyes Street, Evanston, Illinois 60201 (the “Premises”), situated within the Landlord’s 3-story building located at the same common address and legally described on Exhibit A (the “Property”) and commonly known as the Noyes Cultural Arts Center (“NCAC”). The Property has various uses including artist workshops, resident young adult summer camp classes, art exhibits, and many other uses. The term “Common Facilities” as used in this Agreement will include those areas and facilities within the Property (outside of the Premises) for the nonexclusive use of Tenants in common with other authorized users, and includes, but is not limited to, sidewalks, parking area, planted areas (excluding the adjoining park area), common area restrooms and open means of ingress and egress. Tenants will have the non- exclusive right to use the Common Facilities, including the washrooms referenced above. SECTION 2. TERM The term of this Agreement will be for nine months, April 1, 2019 – December 31, 2019 (the “Term”). Tenants must provide Landlord with 90 days’ notice to request a renewal of the Agreement for the Premises. Landlord, in its sole discretion, may decide that a Renewal Term is not necessary and in the best interests of the City. Renewal of the Agreement must be authorized by written consent of the Parties and must be authorized by the City Council. SECTION 3. RENT A. RATE: Tenants agree to pay Landlord an annual rental payment (the “Rent”) in accordance with the following schedule: 1. For the period of April 1st – December 31st (nine months), the Rent rate is $303.41 per month, for total Rent of $2,730.69 for the nine months. B. PAYMENTS. The Rent outlined in Section 3[A][1] above shall be paid in accordance with said Section. C. Any and all Rent PAYMENTS under this Lease shall be mailed to: City of Evanston Parks, Recreation, and Community Services Department 2100 Ridge Avenue, First Floor Evanston, IL 60201 177 of 448 3 D. PROPERTY FEES SCHEDULE: Attached as Exhibit B is a schedule of fees for all tenants of the Property, if applicable, including Tenant (“NCAC Property Fees”). To the extent incurred by Tenant, the NCAC Property Fees specified on the fee schedule will be invoiced separately and shall be paid by the due date listed on the invoice. To the extent incurred by Tenants, the NCAC Property Fees are to be paid by Tenants regardless of the applicable rental rate specified in Section 3 [A]. Tenants acknowledges that they will reimburse the City for use of the Common Facilities (as specified on Exhibit B) after the standard business hours set by the City and the Association, which hours shall not be less than the following hours throughout the Term (including any Extended Term): 8:00 a.m. – 11:00 p.m. Monday – Friday; 8:30 a.m. – 11:00 p.m. on Saturday; and 10 a.m. – 6:00 p.m. on Sunday (the “Business Hours”). E. SURCHARGE: 1. Tenant acknowledges and agrees that all non-Evanston residents (individuals only) are assessed a 20% surcharge on rent. The 20% surcharge will not be applicable to non-Evanston resident Sub-lessees if the Lessee (individuals only) is an Evanston resident. The 20% surcharge is applicable to a non-Evanston resident Sub- lessee only if and when the Sub-lessee assumes the remainder of the entire lease or a co-lease, or upon termination by Lessee or the Lessor. In order for an Organization to be exempt from incurring a 20% surcharge, its principal place of business must be in Evanston. Organizations must attach Articles of Incorporation to this Lease. 2. Monthly rental charges assessed to Sub-lessees will not be in excess of one-half the rent charged to Lessee by the Lessor. A written sublease agreement between the Lessee and Sub-lessee must be given to the Lessor covering the lease terms prior to Sub-lessee’s use of space. The sublease agreement must include the payment schedule and the dollar amount paid by Sub-lessee to Lessee. Community service obligations assessed to Sub-lessee are in addition to the full obligation assessed to Lessee. Therefore, the Community Engagement obligations assessed to Lessee will not decrease as a result of a sublease. SECTION 4. COMMON FACILITIES A. MAINTENANCE BY LANDLORD: Tenants acknowledge that they have leased the Premises for many years and receive the Premises, Common Facilities and remainder of the Property in as-is condition, and acknowledge that the Landlord has made no representations to the condition or has made any repairs to same. The Landlord or Landlord’s staff or other representatives have made no representations or assurances that it will alter or remodel the Premises or Property. Landlord shall, when necessary, as determined by Landlord, in its reasonable discretion or when required by applicable laws, perform, repair and maintain all of the following: 1. Exterior maintenance, including the foundation, exterior walls, slab, common area doors and roof; 2. A refuse container to be shared by all tenants in the Property to be located at the Property in reasonable proximity to the Premises. Landlord will contract, to have trash hauled from such container with reasonable frequency; 178 of 448 4 3. Electric facilities and systems, gas facilities and systems and the HVAC unit(s) and systems (including the portions of such systems serving the Premises exclusively); 4. Plumbing and water facilities and systems (including the portions of such systems serving the Premises exclusively); 5. Fire and life safety systems and fire alarm systems, including inspections thereof (including the portions of such systems serving the Premises exclusively); 6. Hallways, stair rails, and related elements, and restrooms and other Common Facilities, including the parking lot serving the Property; 7. Snow and ice removal, including salting, from front walkway of Premises and parking spaces in front of the Property within 48 hours of any snow event with accumulation of an 1 inch or more; and 8. Change light bulbs, ballasts and tubes in any fluorescent or comparable light fixtures in the Premises. Notwithstanding the foregoing, Tenant will change light bulbs, ballasts and tubes which are considered specialty lighting and related to performance activities. 9. Maintain the HVAC units in the Premises, the HVAC units are the property of the Landlord and shall remain in the Premises at the end of the Term. B. MAINTENANCE BY TENANTS: 1. Interior non-structural Premises maintenance and all fixtures and property within the Premises other than (a) utility, HVAC or fire/life safety facilities and systems and (b) any items Landlord is required to maintain pursuant to Section 4[A]; 2. All refuse from Premises to be placed in appropriate containers and Tenants cannot dispose of construction building materials in the standard refuse containers and must arrange for special pick-ups and containers for said materials; 3. The Tenants will at all times maintain all of the Premises in a clean, neat and orderly condition. The Tenants will not use the Premises in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. The Tenants shall pay the Landlord for overtime wages for staff and for any other related expenses incurred in the event that repairs, alterations or other work in the Premises required or permitted hereunder are not made during ordinary Business Hours (as defined in Section 3[E]) at the Tenant’s request. 4. Tenants will keep the interior non-structural portions of the Premises, including all interior, non-structural walls, surfaces and appurtenances (other than systems and any other items that Landlord is required to maintain pursuant to Section 4[A]), in good repair. Tenants shall be responsible for repairs, damages and losses for damages sustained outside the Premises to other NCAC tenant’s personal property or leased area attributable to Tenant’s negligence or intentional misconduct, subject to Section 12[E]. All such damage must be reported in writing to the Director of Parks, 179 of 448 5 Recreation and Community Services, or his/her designee, by the next City of Evanston business day, after discovery of such damage by Tenants. 5. Repairs by Tenants must have prior written approval by the Director of Parks, Recreation and Community Services, or his or her designee, and must occur within thirty (30) days of such approval unless the Director of Parks, Recreation and Community Services, or his or her designee, gives a prior written request or grants approval for an extension beyond the thirty (30) days (or unless such repairs cannot reasonably be completed within thirty (30) days, in which case, Tenant shall have such additional time as is reasonably required). If Tenants fail to make the necessary repairs by the date determined by the Lessor, the Landlord has the option to make the necessary repairs and Tenants agree to promptly pay for those repairs upon presentation of an invoice by the Landlord to the Tenant. Tenants are required upon lease termination to leave space in good repair and condition. Maintenance and repair issues which constitute a life and safety hazard must be corrected within twenty-four (24) hours after discovery by Tenants, provided that the issue can be fixed within that time frame. If the issue cannot be fixed within twenty-four (24) hours after discovery by Tenants, the Tenants must provide a schedule for repair within one (1) business day after discovery by Tenants to the Director of Parks, Recreation and Community Services for approval, which cannot be unreasonably withheld. SECTION 5. USE OF PREMISES A. PURPOSES: Tenants will use the Premises to operate a jewelry studio, and other related business and uses incidental thereto, and no part of the Premises will be used for any other purpose without the prior written consent of Landlord (the “Permitted Use”). If Tenants endeavors to apply for a liquor license for the Premises, the Landlord gives its written consent for said application to be submitted and reviewed by the City in conformance with the City Code procedures, as amended. The City agrees to cause such license to be granted if Tenants meets applicable requirements. B. HOURS OF OPERATION AND LANDLORD ACCESS: 1. Tenant’s use of the Premises shall only be for the permitted use. Tenants shall have the right to conduct their business in the Premises during the Business Hours (as defined in Section 3[E]) of the Property. In addition, Tenants’ staff, agents, employees and contractors may access the Premises twenty-four hours a day, seven days a week, but shall not have access to the interior Common Facilities after the Business Hours (as defined in Section 3[C]) of the Property. The Property will be closed on holidays/days as observed by the City of Evanston (but Tenants will still have access to the Premises). 2. The Landlord shall have the right to retain a set of keys to the Premises, and Tenants shall not change any locks for the Premises to any other lock, other than a lock consistent with the Landlord’s master lock for the Property. The Tenants shall permit the Landlord to erect, use and maintain pipes, ducts, wiring and conduits in and through the Premises concealed to the greatest extent possible, above ceiling, under floor or in walls that don’t reduce the square footage of the Premises and don’t materially affect Tenants’ use of the Premises. The Landlord shall have the right to enter upon the Premises with 24 hours prior written notice or without notice in case of an emergency, to control heat, electricity and air conditioning, to inspect the same, and to make such 180 of 448 6 repairs, alterations, improvements or additions to the Premises or the NCAC, as the Landlord may deem necessary or desirable. Tenants will not cease any Rent payments while repairs, alterations, improvements, or additions are being made, by reason of loss or interruption of business of the Tenants, or otherwise, provided Landlord shall complete such work as quickly as reasonably possible. Notwithstanding the foregoing, if a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days (including, without limitation, as a result of a casualty or a condemnation or the repairs required in connection therewith), the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. Notwithstanding anything to the contrary contained herein, Landlord shall not have the right to alter the Premises except as expressly required or permitted hereunder. Notwithstanding the foregoing, if the repairs, alterations, improvements, or additions are at a Tenant’s request or if the repairs are necessitated by a Tenant’s actions, then the Tenants may not cease any rent for any period, unless the Premises are unusable as a result of the negligence or intentional misconduct of Landlord or its agents, employees or contractors. If a Tenant shall not be personally present to open and permit an entry into Premises, at any time, when for any reason an entry therein shall be necessary or permissible, the Landlord or the Lessor's agents may enter the same by using the key, or may forcibly enter the same, without rendering the Landlord or such agents liable therefore (if during such entry the Landlord or the Lessor's agents shall accord reasonable care to Tenants’ property), and without in any manner affecting the obligations and covenants of this Lease. 3. Nothing herein contained, however, shall be deemed or construed to impose upon the Landlord any obligations, responsibility or liability whatsoever, for the care, supervision or repair of the Premises or any part thereof, other than as herein provided. The Landlord shall also have the right at any time without the same constituting an actual or constructive eviction and without incurring any liability to the Tenants therefore, to change the arrangement and/or location of Common Facilities, including entrances or passageways, doors and doorways, and corridors, stairs, toilets or public parts of the NCAC, and to close Common Facilities (as and when reasonably necessary for Landlord to perform its obligations hereunder or exercise its rights or as necessary due to Force Majeure), including entrances, doors, corridors or other facilities. The Landlord shall not be liable to the Tenants for any expense, injury, loss or damage resulting from work done by persons other than the Landlord in or upon, or the use of, any adjacent or nearby building, land, street, or alley. C. LOCKING OF PREMISES: All doors to the Premises must be kept locked at all times except during the Business Hours (as defined in Section 3[E]). Tenants shall not open the door to anyone in the late hours. The door may not be propped open for any reason. During normal Business Hours (as defined in Section 3[E]) for the Property, patrons and users of the Property shall have access to the Common Facilities. Tenants shall not have use of Common Facilities after the Business Hours (as defined in Section 3[E]) unless Tenant pays the Facilities Fee (as specified in Exhibit B) for keeping the Property and the Common Facilities open. D. STORAGE OF INFLAMMABLE MATERIALS: Tenants agree that they will not permit to be kept at the Premises any gasoline, distillate or other petroleum product, or other substance of an explosive or inflammable nature as may endanger any part of the premises 181 of 448 7 without the written consent of the Landlord, provided that Tenants can maintain customary cleaning products in the Premises. E. USE IMPAIRING STRUCTURAL STRENGTH: The Tenants will not permit the Premises to be used in any manner that will impair the structural strength of the Premises, or permit the installment of any machinery or apparatus the weight or vibration of which may tend to impair the building’s foundations or structural strength. F. GARBAGE DISPOSAL: The Tenants will not incinerate any garbage or debris in or about the Premises, and will cause all containers, rubbish, garbage and debris stored in the Premises to be placed in the refuse container supplied by Landlord for the Property before accumulation of any substantial quantity. G. PUBLIC REGULATIONS: In the conduct of its business on the Premises, Tenants will observe and comply with all laws, ordinances and regulations of public authorities. Tenants acknowledge that the Property is owned by the City of Evanston and therefore no smoking will be permitted at the Property. H. OTHER MISUSE: Tenants will not permit any unlawful or immoral practice with or without his knowledge or consent, to be committed or carried on in the Premises by Tenants or any other person. Tenant will not use or allow the use of the Premises for any purpose whatsoever that will injure the reputation of the Premises or of the building of which they are a part. I. PARKING REGULATIONS: The NCAC has a total of fifty (50) parking spaces, consisting of thirty-five (35) permit spaces (including four [4] marked for compact cars) and twelve (12) metered spaces and three (3) handicapped spaces in the Property parking lot, which is Lot #51 and is immediately adjacent to the Premises (the “Property Parking Lot”). The Landlord acknowledges that it will not decrease the total number of parking spaces in the Property Parking Lot during the Lease Term, but Landlord reserves the right to reconfigure the parking lot and/or increase the parking spaces. For the permit parking spaces, annual parking permit fees shall be in accordance with the schedule previously referenced as Exhibit B and be billed separately. Parking permit fees are not prorated and will change over the Term of the Lease at the discretion of the Landlord. All annual parking permits issued will be billed on a monthly basis and are not returnable with the exception of permits which are transferred. There will be a $25.00 transfer fee assessed for all annual permits which are to be reissued unless: 1) the old permit or remnants of the old permit is returned displaying the lot number and the permit number minimally; or 2) proof that the vehicle was sold by producing a bill of sale. Monthly and annual parking permits for the Property Parking Lot are authorized only for Leaseholders, Sub-Tenants, staff and/or students attending classes at Noyes on a regular basis and Landlord will not permit businesses (or other invitees) outside of the NCAC to get permits for the Property Parking Lot. Use of permits is on a first-come, first serve basis for spaces available in the Property Parking Lot. Parking permits are not to be transferred to vehicles other than the vehicle for which the permit was issued unless prior written approval by the Director of Parks, Recreation and Community Services is obtained. Parking Permit privileges will be considered by the Director of Parks, Recreation and Community Services or designee for other regular NCAC users on a case-by-case basis. All Authorization Forms must be signed by Tenants or their authorized designee(s), and by an NCAC staff member before parking permits can be purchased. Temporary one-day parking permits are available for individuals attending special functions at the NCAC, and for visitors and others using the NCAC, who are pre- 182 of 448 8 approved by the Director of Parks, Recreation and Community Services or designee. Temporary parking permits are not available to parents or caregivers waiting for students attending classes or to attendees of performances. Tenants understand, and will inform their staff, students and patrons to observe all posted parking regulations. Parking permits will not be issued to individuals with an expired driver’s license. Landlord will maintain the current parking lot serving the Property as a parking lot throughout the term of this Lease. SECTION 6. SIGNS Tenants may apply for signage (temporary and permanent signage) for the exterior and interior of the Premises, at its own expense, in order to conduct the business of Tenants. Tenants acknowledge that there are limitations from the City of Evanston Municipal Code of 2012, as amended, and the Code governs the application process and the details regarding size, type, and number of signs and Tenants agree to be bound by such ordinances. Landlord cannot make representations in a lease agreement that Tenants shall be entitled additional signage, a certain number of signs and/or dimensions of proposed signage, because the Tenants must make an application to the Sign Review Board, as provided by Code, but Landlord will not withhold its consent to a reasonably sized sign over the new entrance to the Premises. SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS Except as provided by Illinois law and except to the extent arising from the negligence or intentional misconduct of Landlord or its agents, employees or contractors, or from the breach of this Lease by Landlord, Landlord will not be liable to Tenants for any damage or injury to Tenants or Tenants’ property occasioned by the failure of Landlord to keep the Premises in repair, and shall not be liable for any injury done or occasioned by wind or by or from any defect of plumbing, electric wiring or of insulation thereof, gas pipes, water pipes or steam pipes, or from broken stairs, porches, railings or walks, or from the backing up of any sewer pipe or down-spout or from the bursting, leaking or running of any tank, tub, washstand, water closet or waste pipe, drain, or any other pipe or tank in, upon or about the Premises or the building of which they are a part nor from the escape of steam or hot water from any radiator, nor for any such damage or injury occasioned by water, snow or ice being upon or coming through the roof, skylight, trap door, stairs, walks or any other place upon or near the Premises, or otherwise, nor for any such damage or injury done or occasioned by the falling of any fixture, plaster, or stucco, nor for any damage or injury arising from any act, omission or negligence or co-tenants or of other persons, occupants of the same building or of adjoining or contiguous buildings or of owners of adjacent or contiguous property, or of Landlord’s agents or Landlord, all claims for any such damage or injury being hereby expressly waived by Tenants. Notwithstanding the foregoing, if any portion of the Premises unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT A. USE OF PARTIALLY DAMAGED PREMISES: On damage or destruction by a casualty to the Premises, Tenants will continue to use them for the operation of its business to the extent practicable 183 of 448 9 B. RIGHT TO TERMINATE ON DESTRUCTION OF TWO-THIRDS OF PREMISES: Either Party will have the right to terminate this Agreement if, the Premises is damaged by a casualty to an extent exceeding two-thirds of the reconstruction cost of the Premises as a whole. If such damage occurs, this termination will be affected by written notice to the other Party, delivered within 90 days of the damage. C. REPAIRS BY LANDLORD: If the Premises are damaged by a casualty before or after the start of the Agreement, then Landlord will immediately, on receipt of insurance proceeds paid in connection with casualty damage, but no later than sixty days after damage has occurred, proceed to repair the Property. Repairs will include any improvements made by Landlord or by Tenants with Landlord’s consent, on the same plan and design as existed immediately before the damage occurred, subject to those delays reasonably attributable to governmental restrictions or failure to obtain materials, labor or other causes, whether similar or dissimilar, beyond the control of Landlord. Materials used in repair will be as nearly like original materials as reasonably procured in regular channels of supply. Wherever cause beyond the power of the party affected causes delay, the period of delay will be added to the period in this lease for completion of the work, reconstruction or replacement. D. REDUCTION OF RENT DURING REPAIRS: If a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage No rent will be payable while the Premises is wholly unoccupied pending the repair of casualty damage. E. FIRE AND CASUALTY. If the Premises are entirely destroyed by fire or another act of God, and Landlord elects to not rebuild the Premises, then this Agreement shall be terminated effective as of the date of the casualty. SECTION 9. REPAIRS AND MAINTENANCE Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenants shall keep the interior, non-structural portions of the Premises in a clean condition, and in good repair, all according to the statutes and ordinances in such cases made and provided, and the directions of public officers thereunto duly authorized, all at Tenants’ own expense, and shall yield the same back to Landlord, upon the termination of this Agreement, whether such termination shall occur by expiration of the term, or in any other manner whatsoever, in the same condition of cleanliness and repair as at the date of the execution hereof, loss by fire and reasonable wear and tear excepted. Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenant shall make all necessary repairs and renewals upon Premises and replace broken fixtures with material of the same size and quality as that broken. If, however, the Premises shall not thus be kept in good repair and in a clean condition by Tenants, as aforesaid, Landlord may enter the same, or by Landlord’s agents, servants or employees, without such entering causing or constituting a termination of this Agreement or an interference with the possession of the Premises by Tenants, and Landlord may replace the same in the same condition of repair and cleanliness as existed at the date of execution hereof, and Tenants agree to pay Landlord, in addition to the rent hereby reserved, the expenses of Landlord in thus replacing the Premises in that condition. Tenants shall not cause or permit any waste, misuse or neglect of the water, or of the water, gas or electric fixtures. 184 of 448 10 Tenants will also be in compliance with all laws and regulations during the entire term of this Agreement, except for repairs required of the Landlord to be made and damage occasioned by fire, hurricane or other causes as provided for in this Agreement. SECTION 10. UTILITIES Landlord agrees to pay before delinquency all charges for gas, water, heat, electricity, power and other similar charges incurred by Landlord or Tenants with respect to the Premises or the Property during the Term of this Agreement and Tenants’ occupancy of the Premises. SECTION 11. TAXES If applicable, Tenants will pay before delinquency all taxes levied on Tenants’ fixtures, equipment and personal property on the demised Premises, whether or not affixed to the real property. Landlord will pay all real estate taxes for the Property. SECTION 12. INSURANCE A. INSURANCE COMPANIES: It is agreed that any policies of insurance to be maintained by the respective parties will be obtained from good and solvent insurance companies. Only companies with an “A” Policyholder’s Rating with the Alfred Best Company will be acceptable. B. TENANT TO OBTAIN LIABILITY INSURANCE: Tenants agree that they will, at their expense, maintain a policy of insurance, written by responsible insurance carriers, approved by Landlord that will insure Tenants against liability for injury to or death of persons or damage to property occurring about the Premises. Landlord will be named as an additional insured. The liability under insurance will be at least $1 million for any one person injured or killed or any one occurrence, $2 million general aggregate coverage for any one accident, and $ 100,000.00 property damage. Tenants will obtain an endorsement and Certificate of Insurance naming the Landlord as an additional insured from Tenants’ carrier (during the term of the Lease, including Premises Improvement construction) and all contractors during the construction of the Premises Improvements and any other renovation or construction at the Premises. Annually, Tenant shall provide copies of the insurance policy and all endorsements thereto to Landlord. Tenant shall send the policy to the Law Department on or before January 1st of every year this Lease is in effect. If the Tenant fails to comply with this requirement, that shall constitute a default by Tenant. C. TENANTS TO OBTAIN WORKER’S COMPENSATION INSURANCE: Tenants agree to maintain employees’ Worker’s Compensation insurance required under Illinois law. D. TENANTS TO OBTAIN INSURANCE ON FIXTURES AND EQUIPMENT: The Tenants agree to maintain on all trade fixtures and personal property in the Premises, a policy of insurance approved by the Landlord of at least 90% of the insurable replacement value of all trade fixtures and personal property. E. LANDLORD TO OBTAIN FIRE INSURANCE ON PREMISES: Landlord agrees to maintain during this Agreement, a policy of property insurance covering any peril generally included in the classification ISO Causes of Loss – Special Form (a “Special Form Policy”) and covering at least 80% of the full replacement cost of the Premises and Property (or Landlord may self-insure for such coverage). If permitted without additional charge, Landlord will cause to 185 of 448 11 be endorsed on its property insurance, and any extended coverage policy or policies, the waiver of right of subrogation. Landlord hereby agrees to waive any claims against Tenant and its agents and employees to the extent the same could be covered by a Special Form Policy, regardless if the same is maintained by the City. F. TENANTS’ WAIVER OF CASUALTY INSURANCE PROCEEDS: If the Premises are damaged by fire or other casualty insured against, Tenants agree to claim no interest in any insurance settlement arising out of any loss where premiums are paid by Landlord, or where Landlord is named as sole beneficiary, and that it will sign all documents required by Landlord or the insurance company necessary in connection with the settlement of any loss. G. CONTROL OF INSURANCE PROCEEDS TO AVOID TAXABLE GAIN: If the Premises, including any improvements, were to be damaged in any manner, and the receipt of any insurance proceeds or other reimbursement for such damage would result in the realization of taxable gain for federal or state purposes, then the party to whom the gain would be taxed will have the right to take all action respecting proceeds or reimbursements necessary to enable party to comply with any regulations of the appropriate taxing authorities, so that the gain will not be recognized for tax purposes. Nothing here will be construed to entitle Landlord to delay any repairs to any part of the improvements in the event of damage. H. TENANTS’ FAILURE TO INSURE: Should Tenants fail to keep in effect and pay for insurance as required by this section, the Landlord may terminate this Lease immediately. SECTION 13. SUBLETTING; ASSIGNMENT The Tenants shall be allowed to sublet a portion of the Premises to another entity or individual(s) (“Sub-Tenant”) for a period of eighty nine (89) days or less in conformance with the original use stated in Section 5[A] and Tenants do not need the Lessor’s consent. If the Tenants seek to sublet a portion of the Premises to a Sub-Tenant for a period of time ninety (90) days or more, then the Tenants must have the written consent of the Landlord and such consent shall not be unreasonably withheld. For all subleases, the Tenants shall obtain a certificate of insurance from the Sub-Tenant prior to commencement of the sublease, naming the City of Evanston as an additional insured for the period of occupancy. If Tenant, or any one or more of the Tenants, if there be more than one, shall make an assignment for the benefit of creditors, or shall file for bankruptcy protection, Landlord may terminate this Agreement, and in such event Tenant shall at once pay Landlord a sum of money equal to the entire amount of rent reserved by this Agreement for the then unexpired portion of the term hereby created less the reasonable rental value (as defined in Section 17[G] below) of the Premises as liquidated damages. At Landlord’s option, should Landlord consent to any assignment or sublease of the demised Premises, Tenant shall nevertheless remain liable for all terms and conditions of this Agreement until the expiration of the Agreement term stated above. SECTION 14. SURRENDER OF PREMISES; HOLDING OVER Tenants will, at the termination of this Lease, leave the Premises in as good condition as they are in at the time of entry by Tenants, except for reasonable use and wear, acts of God, or damage by casualty beyond the control of Tenants. On vacating, Tenants will leave the Premises clear of all rubbish and debris. If Tenants retain possession of the Premises or any part thereof after the termination of the term by lapse of time or otherwise, then Landlord may at its option within thirty days after termination of the term serve written notice upon Tenants that 186 of 448 12 such holding over constitutes the creation of a month to month tenancy, upon the terms of this Agreement. Tenants shall also pay to Landlord all damages sustained by Landlord resulting from retention of possession by Tenants. The provisions of this paragraph shall not constitute a waiver by Landlord of any right of re-entry as hereinafter set forth; nor shall receipt of any rent or any other act in apparent affirmation of tenancy operate as a waiver of the right to terminate this Agreement for a breach of any of the covenants herein. SECTION 15. INDEMNIFICATION AND LIENS A. LIENS AND ENCUMBRANCES: The Tenants will hold the Landlord harmless from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any work or activity of Tenants on the Premises. Tenant wills, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorney’s fees. Provided, however, in the event that Tenants contest any lien so filed in good faith and pursues an active defense of said lien, Tenants shall not be in default of this paragraph. However, in the event of any final judgment against Tenants regarding such lien, Tenants agree to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. B. DISCHARGE OF LIEN: If Tenants fail to fully discharge any claim, lien, claim of lien, demand, charge, encumbrance, or litigation, or should proceedings be instituted for the foreclosure of any lien or encumbrance, and if judgment is rendered against Tenants either by a court of competent jurisdiction or by arbitration and Tenants still persists in non-payment of the same within the 60 days set forth above, Landlord will have the right at any time after expiration of the 60-day period, to pay the lien or encumbrance. All amounts so paid will be repaid by the Tenants on demand, together with interest at the rate of __10__% per year from the date of payment and shall be considered additional rent owed to Landlord by Tenants. C. INDEMNIFICATION OF LANDLORD: Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Landlord, or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenants shall protect, defend, indemnify and save Landlord and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Premises, which is not the result of Landlord’s negligence or willful misconduct, or (ii) any negligence or willful misconduct of Tenants, or their agents, employees or contractors. D. INDEMNIFICATION OF TENANTS. Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Tenants, or its agents, employees or contractors, or by the breach of this Lease by Tenants, Landlord shall protect, defend, indemnify and save Tenants and their officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Common Facilities, which is not the result of Tenants’ negligence, or willful misconduct or (ii) any negligence or willful misconduct of Landlord, or its agents, employees or contractors. SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS Tenants shall allow Landlord or any person authorized by Landlord reasonable access to the Premises during the Business Hours (as defined in Section 3[E]) for the purpose of 187 of 448 13 examining or exhibiting the same, or to make any repairs or alterations thereof which Landlord may see fit to make (provided that Landlord cannot make voluntary alterations or modifications to the Premises without Tenant’s consent). If the Tenants do not exercise the Option to renew the Lease and/or will be vacating the Premises at or prior to the end of the Term, Tenants will also allow Landlord to have placed upon the Premises at all times notices of “For Sale” and/or “For Rent” and Tenants will not interfere with the same. SECTION 17. DEFAULT AND REMEDIES A. EVENT OF DEFAULT: Any one of the following events shall be deemed to be an event of default hereunder by Tenants subject to Tenants’ right to cure: 1. Tenants shall fail to pay any item of Base Rent at the time and place when and where due and does not cure such failure within five (5) business days after Rent is due; 2. Tenants shall fail to maintain the insurance coverage as set forth herein; 3. Tenants shall fail to comply with any term, provision, condition or covenant of this Lease, other than the payment of rent, and shall not cure, any such failure, within fifteen (15) days after written notice to the Tenants of such failure; 4. Tenants shall make a general assignment the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy; or B. OCCURRENCE OF AN EVENT: Upon the occurrence of any event of default, Landlord shall have the option to pursue any one or more of the following remedies subject to the laws of the State of Illinois and the Tenants’ right to cure: 1. Terminate this Lease, in which event Tenants shall immediately surrender the Premises to Landlord, but if Tenants fail to do so, Landlord may, without further notice and without prejudice to any other remedy Landlord may have for possession or arrearages in rent, or damages for breach of contract, enter upon the Premises and expel or remove and with or without notice of such election or any notice or demand whatsoever, this Agreement shall thereupon terminate and upon the termination of Tenants’ right of possession, as aforesaid, whether this Agreement be terminated or not, Tenants agree to surrender possession of the Premises immediately, without the receipt of any demand for rent, notice to quit or demand for possession of the Premises whatsoever and hereby grants to Landlord full and free license to enter into and upon the Premises or any part thereof, to take possession thereof with or (to the extent permitted by law) without process of law, and to expel and to remove Tenants or any other person who may be occupying the Premises or any part thereof, and Landlord may use such force in and about expelling and removing Tenants and other persons as may reasonably be necessary, and Landlord may re-possess itself of the Premises, but such entry of the Premises shall not constitute a trespass or forcible entry or detainer, nor shall it cause a forfeiture of rents due by virtue thereof, nor a waiver of any covenant, agreement or promise in this Agreement contained to be performed by Tenants. Tenants agree to indemnify Landlord for all loss and damage which Landlord may suffer by reason of such lease termination, whether through inability to re-let the Premises, or through decrease in Rent, or otherwise. 188 of 448 14 2. Landlord may recover from Tenants upon demand all of Landlord’s costs, charges and expenses, including the fees and costs of counsel, agents and others retained by Landlord which have been incurred by Landlord in enforcing Tenants’ obligations hereunder, subject to Landlord prevailing on its claims. 3. Pursuit of any of the foregoing remedies shall not preclude pursuit of any other remedy herein provided or available to Landlord at law or in equity, or constitute a forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord. C. REPOSSESSION OR RELETTING NOT A TERMINATION; LANDLORD’S RIGHT TO TERMINATE NOT FORFEITED: No repossession, operation or re-letting of the Premises or of fixtures and equipment will be construed as an election by Landlord to terminate this Agreement unless a written notice is given by the Landlord to the Tenants. The Landlord may terminate this Agreement if the Tenants remain in default (beyond any applicable notice and cure period). The acceptance of rent, whether in a single instance or repeatedly, after it falls due, or after knowledge of any breach hereof by Tenants, or the giving or making of any notice or demand, whether according to any statutory provision or not, or any act or series of acts except written waiver, shall not be construed as a waiver of Landlord’s rights to act without notice or demand or of any other right hereby given Landlord, or as an election not to proceed under the provisions of this Agreement. D. TENANTS’ OBLIGATION TO PAY DEFICIENCIES: If rentals received by the Landlord from re-letting the Premises under the provisions of this section are insufficient to pay all expenses and amounts due, Tenants will pay any deficiencies to the Landlord on demand and be declared in default for failure to pay. E. LANDLORD’S RIGHT TO PERFORM TENANTS’ DUTIES AT TENANTS’ COST: If in Landlord’s judgment any default by Tenants will jeopardize the Premises or the rights of Landlord, Landlord may, without notice, elect to cure Tenants’ default and Tenants will reimburse Landlord, with interest, on 10-days’ notice by Landlord to Tenants. F. LANDLORD’S RIGHT TO TERMINATE AGREEMENT: If there is an event of default by Tenants as stated in Paragraph A of this section, Landlord may, without further notice, terminate this Agreement and all interest of Tenants and may take possession of the Premises by legal proceedings. G. LANDLORD’S RIGHT ON TERMINATION TO RECOVER AMOUNT EQUAL TO RENT RESERVED: If this Agreement is terminated by Landlord due to any event of default by Tenants, Landlord will be entitled to recover from Tenants, at termination, the excess, if any, of the rent reserved in this Agreement for the balance of the term over the reasonable rental value of the Premises for the same period. The “reasonable rental value” will be the amount of rental Landlord can obtain as rent for the balance of the term. H. LANDLORD’S REMEDIES CUMULATIVE: All of the remedies given to Landlord in this Agreement or by law are cumulative, and the exercise of one remedy by the Landlord will not impair its right to exercise any other right or remedy. Landlord shall not look to the property or assets of any direct or indirect partner, member, manager, shareholder, director, officer, principal, employee or agent of Tenants in seeking either to enforce Tenants’ obligations under this Agreement or to satisfy a judgment for Tenants’ failure to perform such obligations; and none of such parties shall be personally liable for the performance of Tenants’ obligations under this Agreement. 189 of 448 15 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION A. NOYES CENTER TENANT’S ASSOCIATION: The Tenants acknowledge and agree that it has the right to be a member of the Noyes Center Tenant’s Association (the “Association”) formed by the tenants of the Property. The Association will provide advisory guidance and opinions to City staff on many issues, including, tenant responsibilities and duties with respect to the Property and its Common Area. The Association is structured to focus on certain tasks and advise the City on issues such as the following examples: (a) Provide answers to general questions about offerings by Noyes tenants and directions to studios; (b) Review requirements for community engagement of tenants as needed and make recommendations to the City for any additions or changes; (c) Review any subleases of tenants of ninety (90) days duration or more; (d) Review proposed annual operating budget for Center and proposed rental increases; (e) Review annual and five year capital improvement program for Center and make recommendations to City on spending priorities; and (f) Together with the Evanston Arts Council, review applications of new tenants at Noyes and make recommendations to City on spending priorities. B. COMMUNITY ENGAGEMENT: Tenants will develop reasonable set programs (e.g. donated tickets for certain events, community theater events [including use of theater or other portions of the Premises by other not-for-profit organizations, and scholarships) to be a steward for the arts in the community. By April 1, 2019, the Tenants will have an action plan developed to address its community engagement program and review its proposed program in consultation with the City Manager and the NCAC Association. If Tenants do not provide an action plan within the time period provided or provide the community engagement programs established between the parties, the Landlord shall send written notice of default, providing Tenants with fourteen (14) days to cure the default. The annual value of the Community Engagement provided by Tenants shall be not less than $409.60 for the period between April 1, 2019 through December 31, 2019 (“Minimum Community Engagement”). For purposes of calculating the Minimum Community Engagement annual value, each hour of service, inclusive of preparation time, is valued at forty dollars ($40.00) per hour. Additionally, the Minimum Community Engagement annual value may include the fair market value of goods and/or supplies provided in furtherance of the Tenant’s community engagement obligation. Any overage provided by Tenants above the Minimum Community Engagement level for either of the prior two (2) years can be applied as a credit to any deficiency for the current calendar year. If Tenants do not provide the Community Engagement by December 31, 2019 as required and does not cure the default within 15 days of written notice, then Tenants shall pay Landlord a fee equal to 15% of the twelve month’s rent outlined Section 3[A] ($409.60) less the value of the Community Engagement provided during the calendar year. SECTION 19. REMOVAL OF OTHER LIENS In event any lien upon Landlord’s title results from any act or neglect of Tenants and Tenants fail to remove said lien within thirty (30) days after Landlord’s notice to do so, Landlord may remove the lien by paying the full amount thereof or otherwise and without any investigation or contest of the validity thereof and Tenants shall pay Landlord upon request the amount paid out by Landlord in such behalf, including Landlord’s costs, expenses and attorney’s fees. If Tenants demonstrate to Landlord that Tenants are contesting the validity of said lien in good faith, then Landlord shall allow Tenants to so contest such lien until either Tenant either abandons such contest or a final verdict is reached in a court of competent jurisdiction. Any amount advanced on behalf of Tenants shall be paid to Landlord by Tenants within 30 days after such advancement is made together with interest at 9% per annum and such amount shall 190 of 448 16 be considered additional rentals (including any overage provided in either of the two [2] immediately preceding years). SECTION 20. REMEDIES NOT EXCLUSIVE The obligation of Tenants to pay the rent reserved hereby during the balance of the term hereof, or during any extension hereof, shall not be deemed to be waived, released or terminated, by the service of any five-day notice, other notice to collect, demand for possession, or notice that the tenancy hereby created will be terminated on the date therein named, the institution of any action of forcible detainer or ejectment or any judgment for possession that may be rendered in such action, or any other act or acts resulting in the termination of Tenants’ right to possession of the Premises. The Landlord may collect and receive any rent due from Tenants and payment or receipt thereof shall not waive or affect any such notice, demand, suit or judgment, or in any manner whatsoever waive, affect, change, modify or alter any rights or remedies which Landlord may have by virtue hereof. SECTION 21. EXPENSES OF ENFORCEMENT Tenants, if Landlord is the prevailing party, shall pay upon demand all Landlord’s costs, charges and expenses, including attorney’s fees, agents fees and fees of others retained by Landlord, incurred in enforcing any of the obligations of Tenants under this Agreement, or in any litigation, negotiation or transaction in which Landlord shall, without Landlord’s fault become involved through or on account of any action or omission of Tenants regarding this Agreement. Landlord, if Tenants are the prevailing party, shall pay upon demand all Tenants’ costs, charges and expenses, incurred in enforcing any of the obligations of Landlord under this Agreement, or in any litigation, negotiation or transaction in which Tenant shall, without Tenants’ fault become involved through or on account of any action or omission of Landlord regarding this Agreement. SECTION 22. EMINENT DOMAIN A. MORE THAN 30 PERCENT TAKEN: If 30 percent or more of the Premises are taken for a public or quasi-public use, this Agreement will terminate as of the date of the physical taking, and the Parties will be released from all further liability. B. LESS THAN 30 PERCENT TAKEN: If the taking affects less than 30 percent of the Premises, the Landlord will, with reasonable diligence, proceed at Landlord’s expense to repair the Premises and place them in tenantable condition within 120 days after the date of the actual physical taking. However, if 25% percent or more of the Premises as a whole is taken, the Landlord may elect to terminate this Agreement, notwithstanding that less than 30 percent of the Premises were taken. On termination, the parties will be released from all further liability under this Agreement. C. ABATEMENT OF RENT: During any repair, Tenants will be required to pay only that part of the fixed minimum monthly rental as the area of the tenantable Premises remaining during repairs bears to the entire area leased. On completion of repairs, the fixed minimum monthly rental will be adjusted in proportion to the repaired area, and Tenants will be required to pay the adjusted fixed minimum monthly rental in accordance this Agreement (attributable to the 191 of 448 17 portion of the Premises taken) and the remainder of the fixed minimum monthly rental shall be forever waived and forgiven by Landlord. D. RIGHT TO CONDEMNATION AWARD: Any award made in any condemnation proceeding for the taking of any part of the Premises will be the sole property of Landlord, except that Tenants can make a claim for the unamortized portion of the cost incurred by Tenants for the Premises Improvements. SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION Except as expressly set forth in Section 25, Tenants will not be released from its obligation should their possession of the Premises be interfered with by adoption of any law, ordinance, resolution, regulation or act of any legal or governmental authority. Further, Tenants will not be released by any order of abatement or judgment preventing use of the premises on the ground that the Premises or the business operated there constitutes a legally recognized nuisance. SECTION 24. PEACEFUL ENJOYMENT Landlord covenants and warrants that it is the owner of the Property and Premises, and that Tenants, on payment of rents and performance of the conditions, covenants, and agreements to be performed by it, may enjoy the Premises without interruption or disturbance. Landlord covenants, represents and warrants that there is no mortgage, deed of trust or similar encumbrance affecting the Property, as of the date hereof. SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS No waiver of any breach of any condition of this Agreement will be construed to be a waiver of any other breach of provision, covenant or condition. SECTION 26. AMENDMENTS TO BE IN WRITING This Agreement may be modified or amended only in writing signed by Landlord and Tenants. It may not be amended or modified by oral agreements between the Parties unless they are in writing duly executed by Landlord and Tenants. SECTION 27. PARTIES BOUND Every provision of this Agreement will bind the parties and their legal representatives. The term “legal representatives” is used in its broadest meaning and includes, in addition to assignees, every person, partnership, corporation or association succeeding to any interest in this Agreement. Every covenant, agreement and condition of this Agreement will be binding on Tenant’s successors and assignees. Any sublease, concession or license agreement will be subject and subordinate to this Lease. SECTION 28. NOTICES All notices or demands that either party may need to serve under this Agreement may be served on the other party by mailing a copy by registered or certified mail to the following 192 of 448 18 addresses for the parties (or at such other address as the applicable party may designate in a written notice to the other party): If to the City: with a copy to: City Manager Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 Fax: 847-448-8083 Fax: 847-448-8093 If to Tenants: Jane Rickard & Rimma Mitchell Jane Rickard & Rimma Mitchell 927 Noyes Street 1864 Sherman Ave 3S Evanston, IL 60201 Evanston Il 60201 Service will be deemed complete at the time of the leaving of notice or within 2 days after mailing. In the event that it appears that Tenants are avoiding the service of any notice and is not present at the Premises for a period of more than 14 consecutive days, notices may be served by posting such notice upon the Premises. Notice shall than be deemed effective 5 days after such posting. SECTION 29. MISCELLANEOUS A. Provisions typed on this Agreement and all riders attached to this Agreement and signed by Landlord and Tenant are hereby made a part of this Agreement. B. Tenant shall keep and observe such reasonable rules and regulations now or hereafter required by Landlord, which may be necessary for the proper and orderly care of the building of which the Premises are a part. C. All covenants, promises, representations and agreements herein contained shall be binding upon, apply and inure to the benefit of Landlord and Tenants and their respective heirs, legal representatives, successors and assigns. D. The rights and remedies hereby created are cumulative and the use of one remedy shall not be taken to excuse or waive the right to the use of another. E. The words “Landlord” and “Tenant” wherever used in this Agreement shall be construed to mean Landlords or Tenants in all cases where there is more than one Landlord or Tenant herein; and the necessary grammatical changes shall be assumed in each case as though full expressed. F. This Agreement and any written and signed Amendments and/or Riders hereto shall constitute the entire agreement between the parties, and any oral representations made by one party to the other are considered merged herein. G. In all cases where Landlord’s consent is required, Landlord’s consent shall not be unreasonably withheld. 193 of 448 19 H. This Agreement may be executed in multiple copies, each of which shall constitute an original. SECTION 30. VENUE AND JURISDICTION The Parties agree the this Agreement shall be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes shall be in the Circuit Court of Cook County, Illinois. SECTION 31. FORCE MAJEURE Other than for Landlord’s and Tenants obligations under this Lease that can be performed by the payment of money, whenever a period of time is herein prescribed for action to be taken by either party hereto, such time period will be extended by a period equal to the period of any delays in performance by the applicable party due to any of the following events (“Force Majeure”): (i) Acts of God, (ii) strike or other such labor difficulties not specific to any labor issue existing only at the Property, (iii) extraordinary weather conditions greatly exceeding norms for the greater metropolitan area where the Premises located, (iv) extraordinary scarcity of or industry-wide inability to obtain supplies, parts or employees to furnish such services, or (v) or any cause whatsoever beyond a party’s control. For purposes of this Section 31, a cause or event shall not be deemed to be beyond a party's control, if it is within the control of such party's agents, employees or contractors. 194 of 448 20 IN WITNESS WHEREOF, both of said Landlord and Tenants caused this Agreement to be executed as of the date signed by the Landlord. Landlord: THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: __________________________________ Date: ____________________ Its: City Manager, Wally Bobkiewicz Tenant: Jane Rickard, Jeweler By: _________________________________ Its: _________________________________ Rimma Mitchell, Mixed Media By: _________________________________ Its: _________________________________ 195 of 448 21 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY PARCEL 1: BLOCK 1 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART EAST OF THE CENTER LINE OF RIDGE AVENUE OF THE SOUTH ½ OF THE NORTH ½ OF THE SOUTH WEST ¼, AND THAT PART BETWEEN THE WEST LINE OF BLOCK 92 OF THE VILLAGE OF EVANSTON AND THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD OF THE NORTH ½ OF THE NORTH ½ OF THE SOUTH ½ OF THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 2: LOTS 12 TO 21, BOTH INCLUSIVE, IN BLOCK 2 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID TAIT’S SUBDIVISION RECORDED MARCH 8, 1906, AS DOCUMENT NUMBER 3829417, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 12 IN BLOCK 2 IN TAIT’S SUBDIVISION, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 3: LOTS 1, 2, 3 AND 4 IN BLOCK 1 IN A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF LOT 1 AND NORTH OF THE LOTS 2, 3 AND 4 IN SAID BLOCK 1, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 4: LOTS 1, 2, 3, 4 AND THE EAST 19 FEET OF LOT 5 IN BLOCK 2 IN A BURROUGHS’ ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID SUBDIVISION RECORDED APRIL 15, 1893, AS DOCUMENT NUMBER 1850049; TOGETHER WITH THE VACATED 16 FOOT ALLEY LYING EAST OF THE EAST LINE OF LOT 5 AND WEST OF THE WEST LINE OF SAID LOTS 1, 2, 3 AND 4 IN SAID BLOCK 2, ALSO TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 4 IN BLOCK 2, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 5: THAT PART OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: 196 of 448 22 COMMENCING AT A POINT ON THE NORTH LINE OF NOYES STREET, WHICH IS 323.8 FEET EAST OF THE INTERSECTION OF SAID NORTH LINE OF NOYES STREET WITH THE CENTER LINE OF RIDGE AVENUE; THEN CONTINUING EAST ALONG THE NORTH LINE OF NOYES STREET, 125 FEET; THENCE NORTH 115.5 FEET TO THE SOUTH LINE OF LAND FORMERLY OWNED AND OCCUPIED BY ALONZO BURROUGHS, BEING NOW THE SOUTH LINE OF A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION, AFORESAID; THENCE WEST ALONG THE LAST DESCRIBED LINE, 125 FEET TO THE EAST LINE OF THE WEST ½ OF SAID LOT 16 (BEING ALSO THE EAST LINE OF FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF THE LOT 16 IN ASSESSOR’S DIVISION, AFORESAID): THENCE SOUTH ALONG THE LAST DESCRIBED LINE, 115.5 FEET TO THE PLACE OF BEGINNING, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 6: LOTS 3 AND 4 IN FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 7: ALL THAT PART OF VACATED ERVIN COURT LYING SOUTH OF THE SOUTH LINE OF COLFAX STREET AND NORTH OF THE NORTH LINE OF NOYES STREET, SAID ERVIN COURT HAVING BEEN VACATED BY CITY OF EVANSTON ORDINANCE DATED NOVEMBER 23, 1931, AND RECORDED MARCH 23, 1932, AS DOCUMENT NUMBER 11063489, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Real property address: 927 Noyes, Evanston, Illinois 60201 PIN:11-07-114-027-0000 197 of 448 EXHIBIT B NOYES CULTURAL ARTS CENTER PROPERTY FEES SCHEDULE EXHIBIT B NOYES CULTURAL ARTS CENTER PROPERTY FEES SCHEDULE FY 2019 FEE DESCRIPTION A/C & AIR HANDLING UNITS $93.73 Monthly fee for studios ranging between 1-500 sq. ft. $125.66 Monthly fee for studios ranging over 500 and up to 1,000 sq. ft. $156.56 Monthly fee for studios ranging over 1,000 and up to 2000 sq. ft. $186.43 Monthly fee for studios over 2,000 sq. ft. KEYS $5.00 First two (2) keys to all Leased spaces with a Lessor installed lock included NOYES GALLERIES $50.00 Hourly rate for residents, 60201 & 60202 $100.00 Hourly rate for non-residents PARKING - LOT #51 $32.00 Monthly fee for each permit $352.00 Yearly fee for each permit, must be paid in full $30.00 Bundle Pack (6) Daily Permits STAFF & UTILITY FEE $66.00 Additional Hourly rate for all users if Bldg. is occupied other than normal Bldg. hours. STUDIO #106* $20.00 Tenant rate/hourly for activities relative to lease $50.00 Evanston Resident Rates, 60201 & 60202 $60.00 Non-Resident Rates SQUARE FOOT $12.51 Basement RATE $16.55 1st Floor $14.71 2nd Floor OBSERVED HOLIDAYS 2019 • New Year's Day, Tuesday January 1, 2019 • New Year's Day Observed, Wedneday January 2, 2019 • Dr. Martin Luther King, Jr.'s Birthday, Monday January 21, 2019 • Memorial Day, Monday May 27, 2019 • Fourth of July, Thursday July 4, 2019 • Labor Day, Monday, September 2, 2019 • Wednesday, November 27, 2019, building closes at 3:00pm • Thanksgiving Day, Thursday, November 28, 2019 • Friday After Thanksgiving, Friday, November 29, 2019 • Christmas Eve, Tuesday December 24, 2019 • Christmas Day, Wednesday December 25, 2019 • New Year's Eve, Tuesday December 31, 2019 close at 3:00pm • New Year's Day, Wednesday January 1, 2020 198 of 448 Exhibit BJanuary 1, 2019FY 2019FEEDESCRIPTIONA/C & AIR HANDLING UNITS$93.73 Monthly fee for studios ranging between 1-500 sq. ft. $125.66Monthly fee for studios ranging over 500 and up to 1,000 sq. ft. $156.56Monthly fee for studios ranging over 1,000 and up to 2000 sq. ft. $186.43Monthly fee for studios over 2,000 sq. ft.KEYS$5.00First two (2) keys to all Leased spaces with a Lessor installed lock includedNOYES GALLERIES$50.00 Hourly rate for residents, 60201 & 60202$100.00 Hourly rate for non-residentsPARKING - LOT #51$32.00 Monthly fee for each permit$352.00 Yearly fee for each permit, must be paid in full $30.00 Bundle Pack (6) Daily PermitsSTAFF & UTILITY FEE$66.00Additional Hourly rate for all users if Bldg. is occupied other than normal Bldg. hours.STUDIO #106*$20.00 Tenant rate/hourly for activities relative to lease $50.00Evanston Resident Rates, 60201 & 60202 $60.00Non-Resident Rates SQUARE FOOT $12.51BasementRATE$16.551st Floor$14.712nd Floor OBSERVED HOLIDAYS 2019• New Year's Day, Tuesday January 1, 2019 • New Year's Day Observed, Wedneday January 2, 2019 • Dr. Martin Luther King, Jr.'s Birthday, Monday January 21, 2019• Memorial Day, Monday May 27, 2019• Fourth of July, Thursday July 4, 2019• Labor Day, Monday, September 2, 2019• Wednesday, November 27, 2019, building closes at 3:00pm• Thanksgiving Day, Thursday, November 28, 2019• Friday After Thanksgiving, Friday, November 29, 2019 • Christmas Eve, Tuesday December 24, 2019• Christmas Day, Wednesday December 25, 2019• New Year's Eve, Tuesday December 31, 2019 close at 3:00pm• New Year's Day, Wednesday January 1, 2020 LESSEE: ______________DATE:___________ 199 of 448 For City Council meeting of March 11, 2019 Item A15 Resolution 23-R-19: Nine month Noyes Studio Lease with new tenant For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Lawrence C. Hemingway, Director Parks, Recreation & Community Services Karen Hawk, Assistant Director Parks, Recreation & Community Services Subject: Resolution 23-R-19, Nine Month Lease for Studio B12 at the Noyes Cultural Arts Center Date: March 11, 2019 Recommended Action: Staff recommends approval of Resolution 23-R-19 authorizing the City Manager to enter into an agreement for a nine (9) month lease term with new tenant and Evanston resident Tina Rohde, to lease vacant studio B12 at the Noyes Cultural Arts Center. Funding Source: Revenues are deposited into the Noyes Cultural Arts Business Unit 100.30.3710.53565 Livability Benefits: Education, Arts & Community: Incorporate arts and cultural resources Support social and cultural diversity Summary: Studio B12 is vacant as of December 31, 2018. This studio is located on the first floor with an open floor plan. • B12 331 sq. ft. $354.78/ mo. One application was submitted for Noyes Tenants Association (NTA) consideration during the open application process. The NTA reviewed the application and is recommending Tina Rohde for City Council Approval. This is a nine (9) month lease term (04/01/2019-12/31/2019. Studio space will allow Tina to operate a photography studio. Memorandum 200 of 448 Tenant Name Leased Space Monthly Rent rate Annual Total Rent (9 mo) Community Engagement Tina Rohde B12 $54.78 $3,193.02 $478.53 Attachments: Resolution 23-R-19 Noyes Studio Lease Agreement 201 of 448 2/28/2019 23-R-19 A RESOLUTION Authorizing the City Manager to Enter into a Nine Month Lease Agreement for Studio B12 at the Noyes Cultural Arts Center BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COUNTY OF COOK, STATE OF ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest on behalf of the City of Evanston, a lease for nine (9) months for Studio B12 by and between the City and Tina Rohde in the Noyes Cultural Arts Center. The lease shall be for the following period: April 1, 2019 through December 31, 2019. The lease shall be in substantial conformity with the lease marked as Exhibit 1, attached hereto and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional terms and conditions of the leases as may be determined to be in the best interests of the City. SECTION 3: Resolution 23-R-19 shall be in full force and effect from and after its passage and approval in the manner provided by law. 202 of 448 23-R-19 ~2~ ________________________________ Stephen H. Hagerty, Mayor Attest: Approved as to form: ___________________________ ___________________________ Devon Reid, City Clerk Michelle L. Masoncup, Interim Corporation Counsel Adopted: __________________, 2019 203 of 448 23-R-19 ~3~ EXHIBIT 1 LEASE AGREEMENT 204 of 448 LEASE AGREEMENT FOR THE PREMISES LOCATED AT 927 NOYES STREET, EVANSTON, ILLINOIS, BY AND BETWEEN THE CITY OF EVANSTON, LANDLORD AND TINA ROHDE, TENANT 205 of 448 INDEX Section Title Page Number 1 SECTION 1. DESCRIPTION OF PREMISES ........................................................................... 2 SECTION 2. TERM ................................................................................................................... 2 SECTION 3. RENT .................................................................................................................... 2 SECTION 4. COMMON FACILITIES ........................................................................................ 3 SECTION 5. USE OF PREMISES ............................................................................................ 5 SECTION 6. SIGNS .................................................................................................................. 8 SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS ............................................................................................................ 8 SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT ............................. 8 SECTION 9. REPAIRS AND MAINTENANCE ......................................................................... 9 SECTION 10. UTILITIES .......................................................................................................... 10 SECTION 11. TAXES ............................................................................................................... 10 SECTION 12. INSURANCE ...................................................................................................... 10 SECTION 13. SUBLETTING; ASSIGNMENT .......................................................................... 11 SECTION 14. SURRENDER OF PREMISES; HOLDING OVER ............................................. 11 SECTION 15. INDEMNIFICATION AND LIENS ....................................................................... 12 SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS ................................. 12 SECTION 17. DEFAULT AND REMEDIES .............................................................................. 13 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION ................... 15 SECTION 19. REMOVAL OF OTHER LIENS .......................................................................... 15 SECTION 20. REMEDIES NOT EXCLUSIVE ........................................................................... 16 SECTION 21. EXPENSES OF ENFORCEMENT ..................................................................... 16 SECTION 22. EMINENT DOMAIN ............................................................................................ 16 SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION ............................. 17 SECTION 24. PEACEFUL ENJOYMENT ................................................................................. 17 SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS .................................... 17 SECTION 26. AMENDMENTS TO BE IN WRITING ................................................................. 17 SECTION 27. PARTIES BOUND .............................................................................................. 17 SECTION 28. NOTICES ........................................................................................................... 17 SECTION 29. MISCELLANEOUS ............................................................................................ 18 SECTION 30. VENUE AND JURISDICTION ............................................................................ 19 SECTION 31. FORCE MAJEURE ............................................................................................ 19 206 of 448 2 This Lease Agreement (the “Agreement” or “Lease”) shall take effect as of the date of execution of the Agreement by the City (the “Effective Date”). This Lease is by and between The City of Evanston, an Illinois home rule municipality and owner of subject Property (“Landlord”), whose main business office is located at 2100 Ridge Avenue, Evanston, Cook County, Illinois, “Landlord”, and Tina Rohde, Photographer (“Tenant”). Landlord and Tenant may be referred to collectively as the “Parties”. SECTION 1. DESCRIPTION OF PREMISES Landlord leases to Tenants spaces B-12, located on the basement floor of the property with a street address of 927 Noyes Street, Evanston, Illinois 60201 (the “Premises”), situated within the Landlord’s 3-story building located at the same common address and legally described on Exhibit A (the “Property”) and commonly known as the Noyes Cultural Arts Center (“NCAC”). The Property has various uses including artist workshops, resident young adult summer camp classes, art exhibits, and many other uses. The term “Common Facilities” as used in this Agreement will include those areas and facilities within the Property (outside of the Premises) for the nonexclusive use of Tenants in common with other authorized users, and includes, but is not limited to, sidewalks, parking area, planted areas (excluding the adjoining park area), common area restrooms and open means of ingress and egress. Tenants will have the non- exclusive right to use the Common Facilities, including the washrooms referenced above. SECTION 2. TERM The term of this Agreement will be for nine months, April 1, 2019 – December 31, 2019 (the “Term”). Tenants must provide Landlord with 90 days’ notice to request a renewal of the Agreement for the Premises. Landlord, in its sole discretion, may decide that a Renewal Term is not necessary and in the best interests of the City. Renewal of the Agreement must be authorized by written consent of the Parties and must be authorized by the City Council. SECTION 3. RENT A. RATE: Tenants agree to pay Landlord an annual rental payment (the “Rent”) in accordance with the following schedule: 1. For the period of April 1st – December 31st (nine months), the Rent rate is $354.78 per month, for total Rent of $3,193.02 for the nine months. B. PAYMENTS. The Rent outlined in Section 3[A][1] above shall be paid in accordance with said Section. C. Any and all Rent PAYMENTS under this Lease shall be mailed to: City of Evanston Parks, Recreation, and Community Services Department 2100 Ridge Avenue, First Floor Evanston, IL 60201 207 of 448 3 D. PROPERTY FEES SCHEDULE: Attached as Exhibit B is a schedule of fees for all tenants of the Property, if applicable, including Tenant (“NCAC Property Fees”). To the extent incurred by Tenant, the NCAC Property Fees specified on the fee schedule will be invoiced separately and shall be paid by the due date listed on the invoice. To the extent incurred by Tenants, the NCAC Property Fees are to be paid by Tenants regardless of the applicable rental rate specified in Section 3 [A]. Tenants acknowledges that they will reimburse the City for use of the Common Facilities (as specified on Exhibit B) after the standard business hours set by the City and the Association, which hours shall not be less than the following hours throughout the Term (including any Extended Term): 8:00 a.m. – 11:00 p.m. Monday – Friday; 8:30 a.m. – 11:00 p.m. on Saturday; and 10 a.m. – 6:00 p.m. on Sunday (the “Business Hours”). E. SURCHARGE: 1. Tenant acknowledges and agrees that all non-Evanston residents (individuals only) are assessed a 20% surcharge on rent. The 20% surcharge will not be applicable to non-Evanston resident Sub-lessees if the Lessee (individuals only) is an Evanston resident. The 20% surcharge is applicable to a non-Evanston resident Sub- lessee only if and when the Sub-lessee assumes the remainder of the entire lease or a co-lease, or upon termination by Lessee or the Lessor. In order for an Organization to be exempt from incurring a 20% surcharge, its principal place of business must be in Evanston. Organizations must attach Articles of Incorporation to this Lease. 2. Monthly rental charges assessed to Sub-lessees will not be in excess of one-half the rent charged to Lessee by the Lessor. A written sublease agreement between the Lessee and Sub-lessee must be given to the Lessor covering the lease terms prior to Sub-lessee’s use of space. The sublease agreement must include the payment schedule and the dollar amount paid by Sub-lessee to Lessee. Community service obligations assessed to Sub-lessee are in addition to the full obligation assessed to Lessee. Therefore, the Community Engagement obligations assessed to Lessee will not decrease as a result of a sublease. SECTION 4. COMMON FACILITIES A. MAINTENANCE BY LANDLORD: Tenants acknowledge that they have leased the Premises for many years and receive the Premises, Common Facilities and remainder of the Property in as-is condition, and acknowledge that the Landlord has made no representations to the condition or has made any repairs to same. The Landlord or Landlord’s staff or other representatives have made no representations or assurances that it will alter or remodel the Premises or Property. Landlord shall, when necessary, as determined by Landlord, in its reasonable discretion or when required by applicable laws, perform, repair and maintain all of the following: 1. Exterior maintenance, including the foundation, exterior walls, slab, common area doors and roof; 2. A refuse container to be shared by all tenants in the Property to be located at the Property in reasonable proximity to the Premises. Landlord will contract, to have trash hauled from such container with reasonable frequency; 208 of 448 4 3. Electric facilities and systems, gas facilities and systems and the HVAC unit(s) and systems (including the portions of such systems serving the Premises exclusively); 4. Plumbing and water facilities and systems (including the portions of such systems serving the Premises exclusively); 5. Fire and life safety systems and fire alarm systems, including inspections thereof (including the portions of such systems serving the Premises exclusively); 6. Hallways, stair rails, and related elements, and restrooms and other Common Facilities, including the parking lot serving the Property; 7. Snow and ice removal, including salting, from front walkway of Premises and parking spaces in front of the Property within 48 hours of any snow event with accumulation of an 1 inch or more; and 8. Change light bulbs, ballasts and tubes in any fluorescent or comparable light fixtures in the Premises. Notwithstanding the foregoing, Tenant will change light bulbs, ballasts and tubes which are considered specialty lighting and related to performance activities. 9. Maintain the HVAC units in the Premises, the HVAC units are the property of the Landlord and shall remain in the Premises at the end of the Term. B. MAINTENANCE BY TENANTS: 1. Interior non-structural Premises maintenance and all fixtures and property within the Premises other than (a) utility, HVAC or fire/life safety facilities and systems and (b) any items Landlord is required to maintain pursuant to Section 4[A]; 2. All refuse from Premises to be placed in appropriate containers and Tenants cannot dispose of construction building materials in the standard refuse containers and must arrange for special pick-ups and containers for said materials; 3. The Tenants will at all times maintain all of the Premises in a clean, neat and orderly condition. The Tenants will not use the Premises in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. The Tenants shall pay the Landlord for overtime wages for staff and for any other related expenses incurred in the event that repairs, alterations or other work in the Premises required or permitted hereunder are not made during ordinary Business Hours (as defined in Section 3[E]) at the Tenant’s request. 4. Tenants will keep the interior non-structural portions of the Premises, including all interior, non-structural walls, surfaces and appurtenances (other than systems and any other items that Landlord is required to maintain pursuant to Section 4[A]), in good repair. Tenants shall be responsible for repairs, damages and losses for damages sustained outside the Premises to other NCAC tenant’s personal property or leased area attributable to Tenant’s negligence or intentional misconduct, subject to Section 12[E]. All such damage must be reported in writing to the Director of Parks, 209 of 448 5 Recreation and Community Services, or his/her designee, by the next City of Evanston business day, after discovery of such damage by Tenants. 5. Repairs by Tenants must have prior written approval by the Director of Parks, Recreation and Community Services, or his or her designee, and must occur within thirty (30) days of such approval unless the Director of Parks, Recreation and Community Services, or his or her designee, gives a prior written request or grants approval for an extension beyond the thirty (30) days (or unless such repairs cannot reasonably be completed within thirty (30) days, in which case, Tenant shall have such additional time as is reasonably required). If Tenants fail to make the necessary repairs by the date determined by the Lessor, the Landlord has the option to make the necessary repairs and Tenants agree to promptly pay for those repairs upon presentation of an invoice by the Landlord to the Tenant. Tenants are required upon lease termination to leave space in good repair and condition. Maintenance and repair issues which constitute a life and safety hazard must be corrected within twenty-four (24) hours after discovery by Tenants, provided that the issue can be fixed within that time frame. If the issue cannot be fixed within twenty-four (24) hours after discovery by Tenants, the Tenants must provide a schedule for repair within one (1) business day after discovery by Tenants to the Director of Parks, Recreation and Community Services for approval, which cannot be unreasonably withheld. SECTION 5. USE OF PREMISES A. PURPOSES: Tenants will use the Premises to operate a photography studio, and other related business and uses incidental thereto, and no part of the Premises will be used for any other purpose without the prior written consent of Landlord (the “Permitted Use”). If Tenants endeavors to apply for a liquor license for the Premises, the Landlord gives its written consent for said application to be submitted and reviewed by the City in conformance with the City Code procedures, as amended. The City agrees to cause such license to be granted if Tenants meets applicable requirements. B. HOURS OF OPERATION AND LANDLORD ACCESS: 1. Tenant’s use of the Premises shall only be for the permitted use. Tenants shall have the right to conduct their business in the Premises during the Business Hours (as defined in Section 3[E]) of the Property. In addition, Tenants’ staff, agents, employees and contractors may access the Premises twenty-four hours a day, seven days a week, but shall not have access to the interior Common Facilities after the Business Hours (as defined in Section 3[C]) of the Property. The Property will be closed on holidays/days as observed by the City of Evanston (but Tenants will still have access to the Premises). 2. The Landlord shall have the right to retain a set of keys to the Premises, and Tenants shall not change any locks for the Premises to any other lock, other than a lock consistent with the Landlord’s master lock for the Property. The Tenants shall permit the Landlord to erect, use and maintain pipes, ducts, wiring and conduits in and through the Premises concealed to the greatest extent possible, above ceiling, under floor or in walls that don’t reduce the square footage of the Premises and don’t materially affect Tenants’ use of the Premises. The Landlord shall have the right to enter upon the Premises with 24 hours prior written notice or without notice in case of an emergency, to control heat, electricity and air conditioning, to inspect the same, and to make such 210 of 448 6 repairs, alterations, improvements or additions to the Premises or the NCAC, as the Landlord may deem necessary or desirable. Tenants will not cease any Rent payments while repairs, alterations, improvements, or additions are being made, by reason of loss or interruption of business of the Tenants, or otherwise, provided Landlord shall complete such work as quickly as reasonably possible. Notwithstanding the foregoing, if a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days (including, without limitation, as a result of a casualty or a condemnation or the repairs required in connection therewith), the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. Notwithstanding anything to the contrary contained herein, Landlord shall not have the right to alter the Premises except as expressly required or permitted hereunder. Notwithstanding the foregoing, if the repairs, alterations, improvements, or additions are at a Tenant’s request or if the repairs are necessitated by a Tenant’s actions, then the Tenants may not cease any rent for any period, unless the Premises are unusable as a result of the negligence or intentional misconduct of Landlord or its agents, employees or contractors. If a Tenant shall not be personally present to open and permit an entry into Premises, at any time, when for any reason an entry therein shall be necessary or permissible, the Landlord or the Lessor's agents may enter the same by using the key, or may forcibly enter the same, without rendering the Landlord or such agents liable therefore (if during such entry the Landlord or the Lessor's agents shall accord reasonable care to Tenants’ property), and without in any manner affecting the obligations and covenants of this Lease. 3. Nothing herein contained, however, shall be deemed or construed to impose upon the Landlord any obligations, responsibility or liability whatsoever, for the care, supervision or repair of the Premises or any part thereof, other than as herein provided. The Landlord shall also have the right at any time without the same constituting an actual or constructive eviction and without incurring any liability to the Tenants therefore, to change the arrangement and/or location of Common Facilities, including entrances or passageways, doors and doorways, and corridors, stairs, toilets or public parts of the NCAC, and to close Common Facilities (as and when reasonably necessary for Landlord to perform its obligations hereunder or exercise its rights or as necessary due to Force Majeure), including entrances, doors, corridors or other facilities. The Landlord shall not be liable to the Tenants for any expense, injury, loss or damage resulting from work done by persons other than the Landlord in or upon, or the use of, any adjacent or nearby building, land, street, or alley. C. LOCKING OF PREMISES: All doors to the Premises must be kept locked at all times except during the Business Hours (as defined in Section 3[E]). Tenants shall not open the door to anyone in the late hours. The door may not be propped open for any reason. During normal Business Hours (as defined in Section 3[E]) for the Property, patrons and users of the Property shall have access to the Common Facilities. Tenants shall not have use of Common Facilities after the Business Hours (as defined in Section 3[E]) unless Tenant pays the Facilities Fee (as specified in Exhibit B) for keeping the Property and the Common Facilities open. D. STORAGE OF INFLAMMABLE MATERIALS: Tenants agree that they will not permit to be kept at the Premises any gasoline, distillate or other petroleum product, or other substance of an explosive or inflammable nature as may endanger any part of the premises 211 of 448 7 without the written consent of the Landlord, provided that Tenants can maintain customary cleaning products in the Premises. E. USE IMPAIRING STRUCTURAL STRENGTH: The Tenants will not permit the Premises to be used in any manner that will impair the structural strength of the Premises, or permit the installment of any machinery or apparatus the weight or vibration of which may tend to impair the building’s foundations or structural strength. F. GARBAGE DISPOSAL: The Tenants will not incinerate any garbage or debris in or about the Premises, and will cause all containers, rubbish, garbage and debris stored in the Premises to be placed in the refuse container supplied by Landlord for the Property before accumulation of any substantial quantity. G. PUBLIC REGULATIONS: In the conduct of its business on the Premises, Tenants will observe and comply with all laws, ordinances and regulations of public authorities. Tenants acknowledge that the Property is owned by the City of Evanston and therefore no smoking will be permitted at the Property. H. OTHER MISUSE: Tenants will not permit any unlawful or immoral practice with or without his knowledge or consent, to be committed or carried on in the Premises by Tenants or any other person. Tenant will not use or allow the use of the Premises for any purpose whatsoever that will injure the reputation of the Premises or of the building of which they are a part. I. PARKING REGULATIONS: The NCAC has a total of fifty (50) parking spaces, consisting of thirty-five (35) permit spaces (including four [4] marked for compact cars) and twelve (12) metered spaces and three (3) handicapped spaces in the Property parking lot, which is Lot #51 and is immediately adjacent to the Premises (the “Property Parking Lot”). The Landlord acknowledges that it will not decrease the total number of parking spaces in the Property Parking Lot during the Lease Term, but Landlord reserves the right to reconfigure the parking lot and/or increase the parking spaces. For the permit parking spaces, annual parking permit fees shall be in accordance with the schedule previously referenced as Exhibit B and be billed separately. Parking permit fees are not prorated and will change over the Term of the Lease at the discretion of the Landlord. All annual parking permits issued will be billed on a monthly basis and are not returnable with the exception of permits which are transferred. There will be a $25.00 transfer fee assessed for all annual permits which are to be reissued unless: 1) the old permit or remnants of the old permit is returned displaying the lot number and the permit number minimally; or 2) proof that the vehicle was sold by producing a bill of sale. Monthly and annual parking permits for the Property Parking Lot are authorized only for Leaseholders, Sub-Tenants, staff and/or students attending classes at Noyes on a regular basis and Landlord will not permit businesses (or other invitees) outside of the NCAC to get permits for the Property Parking Lot. Use of permits is on a first-come, first serve basis for spaces available in the Property Parking Lot. Parking permits are not to be transferred to vehicles other than the vehicle for which the permit was issued unless prior written approval by the Director of Parks, Recreation and Community Services is obtained. Parking Permit privileges will be considered by the Director of Parks, Recreation and Community Services or designee for other regular NCAC users on a case-by-case basis. All Authorization Forms must be signed by Tenants or their authorized designee(s), and by an NCAC staff member before parking permits can be purchased. Temporary one-day parking permits are available for individuals attending special functions at the NCAC, and for visitors and others using the NCAC, who are pre- 212 of 448 8 approved by the Director of Parks, Recreation and Community Services or designee. Temporary parking permits are not available to parents or caregivers waiting for students attending classes or to attendees of performances. Tenants understand, and will inform their staff, students and patrons to observe all posted parking regulations. Parking permits will not be issued to individuals with an expired driver’s license. Landlord will maintain the current parking lot serving the Property as a parking lot throughout the term of this Lease. SECTION 6. SIGNS Tenants may apply for signage (temporary and permanent signage) for the exterior and interior of the Premises, at its own expense, in order to conduct the business of Tenants. Tenants acknowledge that there are limitations from the City of Evanston Municipal Code of 2012, as amended, and the Code governs the application process and the details regarding size, type, and number of signs and Tenants agree to be bound by such ordinances. Landlord cannot make representations in a lease agreement that Tenants shall be entitled additional signage, a certain number of signs and/or dimensions of proposed signage, because the Tenants must make an application to the Sign Review Board, as provided by Code, but Landlord will not withhold its consent to a reasonably sized sign over the new entrance to the Premises. SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS Except as provided by Illinois law and except to the extent arising from the negligence or intentional misconduct of Landlord or its agents, employees or contractors, or from the breach of this Lease by Landlord, Landlord will not be liable to Tenants for any damage or injury to Tenants or Tenants’ property occasioned by the failure of Landlord to keep the Premises in repair, and shall not be liable for any injury done or occasioned by wind or by or from any defect of plumbing, electric wiring or of insulation thereof, gas pipes, water pipes or steam pipes, or from broken stairs, porches, railings or walks, or from the backing up of any sewer pipe or down-spout or from the bursting, leaking or running of any tank, tub, washstand, water closet or waste pipe, drain, or any other pipe or tank in, upon or about the Premises or the building of which they are a part nor from the escape of steam or hot water from any radiator, nor for any such damage or injury occasioned by water, snow or ice being upon or coming through the roof, skylight, trap door, stairs, walks or any other place upon or near the Premises, or otherwise, nor for any such damage or injury done or occasioned by the falling of any fixture, plaster, or stucco, nor for any damage or injury arising from any act, omission or negligence or co-tenants or of other persons, occupants of the same building or of adjoining or contiguous buildings or of owners of adjacent or contiguous property, or of Landlord’s agents or Landlord, all claims for any such damage or injury being hereby expressly waived by Tenants. Notwithstanding the foregoing, if any portion of the Premises unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT A. USE OF PARTIALLY DAMAGED PREMISES: On damage or destruction by a casualty to the Premises, Tenants will continue to use them for the operation of its business to the extent practicable 213 of 448 9 B. RIGHT TO TERMINATE ON DESTRUCTION OF TWO-THIRDS OF PREMISES: Either Party will have the right to terminate this Agreement if, the Premises is damaged by a casualty to an extent exceeding two-thirds of the reconstruction cost of the Premises as a whole. If such damage occurs, this termination will be affected by written notice to the other Party, delivered within 90 days of the damage. C. REPAIRS BY LANDLORD: If the Premises are damaged by a casualty before or after the start of the Agreement, then Landlord will immediately, on receipt of insurance proceeds paid in connection with casualty damage, but no later than sixty days after damage has occurred, proceed to repair the Property. Repairs will include any improvements made by Landlord or by Tenants with Landlord’s consent, on the same plan and design as existed immediately before the damage occurred, subject to those delays reasonably attributable to governmental restrictions or failure to obtain materials, labor or other causes, whether similar or dissimilar, beyond the control of Landlord. Materials used in repair will be as nearly like original materials as reasonably procured in regular channels of supply. Wherever cause beyond the power of the party affected causes delay, the period of delay will be added to the period in this lease for completion of the work, reconstruction or replacement. D. REDUCTION OF RENT DURING REPAIRS: If a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage No rent will be payable while the Premises is wholly unoccupied pending the repair of casualty damage. E. FIRE AND CASUALTY. If the Premises are entirely destroyed by fire or another act of God, and Landlord elects to not rebuild the Premises, then this Agreement shall be terminated effective as of the date of the casualty. SECTION 9. REPAIRS AND MAINTENANCE Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenants shall keep the interior, non-structural portions of the Premises in a clean condition, and in good repair, all according to the statutes and ordinances in such cases made and provided, and the directions of public officers thereunto duly authorized, all at Tenants’ own expense, and shall yield the same back to Landlord, upon the termination of this Agreement, whether such termination shall occur by expiration of the term, or in any other manner whatsoever, in the same condition of cleanliness and repair as at the date of the execution hereof, loss by fire and reasonable wear and tear excepted. Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenant shall make all necessary repairs and renewals upon Premises and replace broken fixtures with material of the same size and quality as that broken. If, however, the Premises shall not thus be kept in good repair and in a clean condition by Tenants, as aforesaid, Landlord may enter the same, or by Landlord’s agents, servants or employees, without such entering causing or constituting a termination of this Agreement or an interference with the possession of the Premises by Tenants, and Landlord may replace the same in the same condition of repair and cleanliness as existed at the date of execution hereof, and Tenants agree to pay Landlord, in addition to the rent hereby reserved, the expenses of Landlord in thus replacing the Premises in that condition. Tenants shall not cause or permit any waste, misuse or neglect of the water, or of the water, gas or electric fixtures. 214 of 448 10 Tenants will also be in compliance with all laws and regulations during the entire term of this Agreement, except for repairs required of the Landlord to be made and damage occasioned by fire, hurricane or other causes as provided for in this Agreement. SECTION 10. UTILITIES Landlord agrees to pay before delinquency all charges for gas, water, heat, electricity, power and other similar charges incurred by Landlord or Tenants with respect to the Premises or the Property during the Term of this Agreement and Tenants’ occupancy of the Premises. SECTION 11. TAXES If applicable, Tenants will pay before delinquency all taxes levied on Tenants’ fixtures, equipment and personal property on the demised Premises, whether or not affixed to the real property. Landlord will pay all real estate taxes for the Property. SECTION 12. INSURANCE A. INSURANCE COMPANIES: It is agreed that any policies of insurance to be maintained by the respective parties will be obtained from good and solvent insurance companies. Only companies with an “A” Policyholder’s Rating with the Alfred Best Company will be acceptable. B. TENANT TO OBTAIN LIABILITY INSURANCE: Tenants agree that they will, at their expense, maintain a policy of insurance, written by responsible insurance carriers, approved by Landlord that will insure Tenants against liability for injury to or death of persons or damage to property occurring about the Premises. Landlord will be named as an additional insured. The liability under insurance will be at least $1 million for any one person injured or killed or any one occurrence, $2 million general aggregate coverage for any one accident, and $ 100,000.00 property damage. Tenants will obtain an endorsement and Certificate of Insurance naming the Landlord as an additional insured from Tenants’ carrier (during the term of the Lease, including Premises Improvement construction) and all contractors during the construction of the Premises Improvements and any other renovation or construction at the Premises. Annually, Tenant shall provide copies of the insurance policy and all endorsements thereto to Landlord. Tenant shall send the policy to the Law Department on or before January 1st of every year this Lease is in effect. If the Tenant fails to comply with this requirement, that shall constitute a default by Tenant. C. TENANTS TO OBTAIN WORKER’S COMPENSATION INSURANCE: Tenants agree to maintain employees’ Worker’s Compensation insurance required under Illinois law. D. TENANTS TO OBTAIN INSURANCE ON FIXTURES AND EQUIPMENT: The Tenants agree to maintain on all trade fixtures and personal property in the Premises, a policy of insurance approved by the Landlord of at least 90% of the insurable replacement value of all trade fixtures and personal property. E. LANDLORD TO OBTAIN FIRE INSURANCE ON PREMISES: Landlord agrees to maintain during this Agreement, a policy of property insurance covering any peril generally included in the classification ISO Causes of Loss – Special Form (a “Special Form Policy”) and covering at least 80% of the full replacement cost of the Premises and Property (or Landlord may self-insure for such coverage). If permitted without additional charge, Landlord will cause to 215 of 448 11 be endorsed on its property insurance, and any extended coverage policy or policies, the waiver of right of subrogation. Landlord hereby agrees to waive any claims against Tenant and its agents and employees to the extent the same could be covered by a Special Form Policy, regardless if the same is maintained by the City. F. TENANTS’ WAIVER OF CASUALTY INSURANCE PROCEEDS: If the Premises are damaged by fire or other casualty insured against, Tenants agree to claim no interest in any insurance settlement arising out of any loss where premiums are paid by Landlord, or where Landlord is named as sole beneficiary, and that it will sign all documents required by Landlord or the insurance company necessary in connection with the settlement of any loss. G. CONTROL OF INSURANCE PROCEEDS TO AVOID TAXABLE GAIN: If the Premises, including any improvements, were to be damaged in any manner, and the receipt of any insurance proceeds or other reimbursement for such damage would result in the realization of taxable gain for federal or state purposes, then the party to whom the gain would be taxed will have the right to take all action respecting proceeds or reimbursements necessary to enable party to comply with any regulations of the appropriate taxing authorities, so that the gain will not be recognized for tax purposes. Nothing here will be construed to entitle Landlord to delay any repairs to any part of the improvements in the event of damage. H. TENANTS’ FAILURE TO INSURE: Should Tenants fail to keep in effect and pay for insurance as required by this section, the Landlord may terminate this Lease immediately. SECTION 13. SUBLETTING; ASSIGNMENT The Tenants shall be allowed to sublet a portion of the Premises to another entity or individual(s) (“Sub-Tenant”) for a period of eighty nine (89) days or less in conformance with the original use stated in Section 5[A] and Tenants do not need the Lessor’s consent. If the Tenants seek to sublet a portion of the Premises to a Sub-Tenant for a period of time ninety (90) days or more, then the Tenants must have the written consent of the Landlord and such consent shall not be unreasonably withheld. For all subleases, the Tenants shall obtain a certificate of insurance from the Sub-Tenant prior to commencement of the sublease, naming the City of Evanston as an additional insured for the period of occupancy. If Tenant, or any one or more of the Tenants, if there be more than one, shall make an assignment for the benefit of creditors, or shall file for bankruptcy protection, Landlord may terminate this Agreement, and in such event Tenant shall at once pay Landlord a sum of money equal to the entire amount of rent reserved by this Agreement for the then unexpired portion of the term hereby created less the reasonable rental value (as defined in Section 17[G] below) of the Premises as liquidated damages. At Landlord’s option, should Landlord consent to any assignment or sublease of the demised Premises, Tenant shall nevertheless remain liable for all terms and conditions of this Agreement until the expiration of the Agreement term stated above. SECTION 14. SURRENDER OF PREMISES; HOLDING OVER Tenants will, at the termination of this Lease, leave the Premises in as good condition as they are in at the time of entry by Tenants, except for reasonable use and wear, acts of God, or damage by casualty beyond the control of Tenants. On vacating, Tenants will leave the Premises clear of all rubbish and debris. If Tenants retain possession of the Premises or any part thereof after the termination of the term by lapse of time or otherwise, then Landlord may at its option within thirty days after termination of the term serve written notice upon Tenants that 216 of 448 12 such holding over constitutes the creation of a month to month tenancy, upon the terms of this Agreement. Tenants shall also pay to Landlord all damages sustained by Landlord resulting from retention of possession by Tenants. The provisions of this paragraph shall not constitute a waiver by Landlord of any right of re-entry as hereinafter set forth; nor shall receipt of any rent or any other act in apparent affirmation of tenancy operate as a waiver of the right to terminate this Agreement for a breach of any of the covenants herein. SECTION 15. INDEMNIFICATION AND LIENS A. LIENS AND ENCUMBRANCES: The Tenants will hold the Landlord harmless from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any work or activity of Tenants on the Premises. Tenant wills, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorney’s fees. Provided, however, in the event that Tenants contest any lien so filed in good faith and pursues an active defense of said lien, Tenants shall not be in default of this paragraph. However, in the event of any final judgment against Tenants regarding such lien, Tenants agree to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. B. DISCHARGE OF LIEN: If Tenants fail to fully discharge any claim, lien, claim of lien, demand, charge, encumbrance, or litigation, or should proceedings be instituted for the foreclosure of any lien or encumbrance, and if judgment is rendered against Tenants either by a court of competent jurisdiction or by arbitration and Tenants still persists in non-payment of the same within the 60 days set forth above, Landlord will have the right at any time after expiration of the 60-day period, to pay the lien or encumbrance. All amounts so paid will be repaid by the Tenants on demand, together with interest at the rate of __10__% per year from the date of payment and shall be considered additional rent owed to Landlord by Tenants. C. INDEMNIFICATION OF LANDLORD: Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Landlord, or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenants shall protect, defend, indemnify and save Landlord and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Premises, which is not the result of Landlord’s negligence or willful misconduct, or (ii) any negligence or willful misconduct of Tenants, or their agents, employees or contractors. D. INDEMNIFICATION OF TENANTS. Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Tenants, or its agents, employees or contractors, or by the breach of this Lease by Tenants, Landlord shall protect, defend, indemnify and save Tenants and their officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Common Facilities, which is not the result of Tenants’ negligence, or willful misconduct or (ii) any negligence or willful misconduct of Landlord, or its agents, employees or contractors. SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS Tenants shall allow Landlord or any person authorized by Landlord reasonable access to the Premises during the Business Hours (as defined in Section 3[E]) for the purpose of 217 of 448 13 examining or exhibiting the same, or to make any repairs or alterations thereof which Landlord may see fit to make (provided that Landlord cannot make voluntary alterations or modifications to the Premises without Tenant’s consent). If the Tenants do not exercise the Option to renew the Lease and/or will be vacating the Premises at or prior to the end of the Term, Tenants will also allow Landlord to have placed upon the Premises at all times notices of “For Sale” and/or “For Rent” and Tenants will not interfere with the same. SECTION 17. DEFAULT AND REMEDIES A. EVENT OF DEFAULT: Any one of the following events shall be deemed to be an event of default hereunder by Tenants subject to Tenants’ right to cure: 1. Tenants shall fail to pay any item of Base Rent at the time and place when and where due and does not cure such failure within five (5) business days after Rent is due; 2. Tenants shall fail to maintain the insurance coverage as set forth herein; 3. Tenants shall fail to comply with any term, provision, condition or covenant of this Lease, other than the payment of rent, and shall not cure, any such failure, within fifteen (15) days after written notice to the Tenants of such failure; 4. Tenants shall make a general assignment the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy; or B. OCCURRENCE OF AN EVENT: Upon the occurrence of any event of default, Landlord shall have the option to pursue any one or more of the following remedies subject to the laws of the State of Illinois and the Tenants’ right to cure: 1. Terminate this Lease, in which event Tenants shall immediately surrender the Premises to Landlord, but if Tenants fail to do so, Landlord may, without further notice and without prejudice to any other remedy Landlord may have for possession or arrearages in rent, or damages for breach of contract, enter upon the Premises and expel or remove and with or without notice of such election or any notice or demand whatsoever, this Agreement shall thereupon terminate and upon the termination of Tenants’ right of possession, as aforesaid, whether this Agreement be terminated or not, Tenants agree to surrender possession of the Premises immediately, without the receipt of any demand for rent, notice to quit or demand for possession of the Premises whatsoever and hereby grants to Landlord full and free license to enter into and upon the Premises or any part thereof, to take possession thereof with or (to the extent permitted by law) without process of law, and to expel and to remove Tenants or any other person who may be occupying the Premises or any part thereof, and Landlord may use such force in and about expelling and removing Tenants and other persons as may reasonably be necessary, and Landlord may re-possess itself of the Premises, but such entry of the Premises shall not constitute a trespass or forcible entry or detainer, nor shall it cause a forfeiture of rents due by virtue thereof, nor a waiver of any covenant, agreement or promise in this Agreement contained to be performed by Tenants. Tenants agree to indemnify Landlord for all loss and damage which Landlord may suffer by reason of such lease termination, whether through inability to re-let the Premises, or through decrease in Rent, or otherwise. 218 of 448 14 2. Landlord may recover from Tenants upon demand all of Landlord’s costs, charges and expenses, including the fees and costs of counsel, agents and others retained by Landlord which have been incurred by Landlord in enforcing Tenants’ obligations hereunder, subject to Landlord prevailing on its claims. 3. Pursuit of any of the foregoing remedies shall not preclude pursuit of any other remedy herein provided or available to Landlord at law or in equity, or constitute a forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord. C. REPOSSESSION OR RELETTING NOT A TERMINATION; LANDLORD’S RIGHT TO TERMINATE NOT FORFEITED: No repossession, operation or re-letting of the Premises or of fixtures and equipment will be construed as an election by Landlord to terminate this Agreement unless a written notice is given by the Landlord to the Tenants. The Landlord may terminate this Agreement if the Tenants remain in default (beyond any applicable notice and cure period). The acceptance of rent, whether in a single instance or repeatedly, after it falls due, or after knowledge of any breach hereof by Tenants, or the giving or making of any notice or demand, whether according to any statutory provision or not, or any act or series of acts except written waiver, shall not be construed as a waiver of Landlord’s rights to act without notice or demand or of any other right hereby given Landlord, or as an election not to proceed under the provisions of this Agreement. D. TENANTS’ OBLIGATION TO PAY DEFICIENCIES: If rentals received by the Landlord from re-letting the Premises under the provisions of this section are insufficient to pay all expenses and amounts due, Tenants will pay any deficiencies to the Landlord on demand and be declared in default for failure to pay. E. LANDLORD’S RIGHT TO PERFORM TENANTS’ DUTIES AT TENANTS’ COST: If in Landlord’s judgment any default by Tenants will jeopardize the Premises or the rights of Landlord, Landlord may, without notice, elect to cure Tenants’ default and Tenants will reimburse Landlord, with interest, on 10-days’ notice by Landlord to Tenants. F. LANDLORD’S RIGHT TO TERMINATE AGREEMENT: If there is an event of default by Tenants as stated in Paragraph A of this section, Landlord may, without further notice, terminate this Agreement and all interest of Tenants and may take possession of the Premises by legal proceedings. G. LANDLORD’S RIGHT ON TERMINATION TO RECOVER AMOUNT EQUAL TO RENT RESERVED: If this Agreement is terminated by Landlord due to any event of default by Tenants, Landlord will be entitled to recover from Tenants, at termination, the excess, if any, of the rent reserved in this Agreement for the balance of the term over the reasonable rental value of the Premises for the same period. The “reasonable rental value” will be the amount of rental Landlord can obtain as rent for the balance of the term. H. LANDLORD’S REMEDIES CUMULATIVE: All of the remedies given to Landlord in this Agreement or by law are cumulative, and the exercise of one remedy by the Landlord will not impair its right to exercise any other right or remedy. Landlord shall not look to the property or assets of any direct or indirect partner, member, manager, shareholder, director, officer, principal, employee or agent of Tenants in seeking either to enforce Tenants’ obligations under this Agreement or to satisfy a judgment for Tenants’ failure to perform such obligations; and none of such parties shall be personally liable for the performance of Tenants’ obligations under this Agreement. 219 of 448 15 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION A. NOYES CENTER TENANT’S ASSOCIATION: The Tenants acknowledge and agree that it has the right to be a member of the Noyes Center Tenant’s Association (the “Association”) formed by the tenants of the Property. The Association will provide advisory guidance and opinions to City staff on many issues, including, tenant responsibilities and duties with respect to the Property and its Common Area. The Association is structured to focus on certain tasks and advise the City on issues such as the following examples: (a) Provide answers to general questions about offerings by Noyes tenants and directions to studios; (b) Review requirements for community engagement of tenants as needed and make recommendations to the City for any additions or changes; (c) Review any subleases of tenants of ninety (90) days duration or more; (d) Review proposed annual operating budget for Center and proposed rental increases; (e) Review annual and five year capital improvement program for Center and make recommendations to City on spending priorities; and (f) Together with the Evanston Arts Council, review applications of new tenants at Noyes and make recommendations to City on spending priorities. B. COMMUNITY ENGAGEMENT: Tenants will develop reasonable set programs (e.g. donated tickets for certain events, community theater events [including use of theater or other portions of the Premises by other not-for-profit organizations, and scholarships) to be a steward for the arts in the community. By April 1, 2019, the Tenants will have an action plan developed to address its community engagement program and review its proposed program in consultation with the City Manager and the NCAC Association. If Tenants do not provide an action plan within the time period provided or provide the community engagement programs established between the parties, the Landlord shall send written notice of default, providing Tenants with fourteen (14) days to cure the default. The annual value of the Community Engagement provided by Tenants shall be not less than $478.95 for the period between April 1, 2019 through December 31, 2019 (“Minimum Community Engagement”). For purposes of calculating the Minimum Community Engagement annual value, each hour of service, inclusive of preparation time, is valued at forty dollars ($40.00) per hour. Additionally, the Minimum Community Engagement annual value may include the fair market value of goods and/or supplies provided in furtherance of the Tenant’s community engagement obligation. Any overage provided by Tenants above the Minimum Community Engagement level for either of the prior two (2) years can be applied as a credit to any deficiency for the current calendar year. If Tenants do not provide the Community Engagement by December 31, 2019 as required and does not cure the default within 15 days of written notice, then Tenants shall pay Landlord a fee equal to 15% of the twelve month’s rent outlined Section 3[A] ($478.95) less the value of the Community Engagement provided during the calendar year. SECTION 19. REMOVAL OF OTHER LIENS In event any lien upon Landlord’s title results from any act or neglect of Tenants and Tenants fail to remove said lien within thirty (30) days after Landlord’s notice to do so, Landlord may remove the lien by paying the full amount thereof or otherwise and without any investigation or contest of the validity thereof and Tenants shall pay Landlord upon request the amount paid out by Landlord in such behalf, including Landlord’s costs, expenses and attorney’s fees. If Tenants demonstrate to Landlord that Tenants are contesting the validity of said lien in good faith, then Landlord shall allow Tenants to so contest such lien until either Tenant either abandons such contest or a final verdict is reached in a court of competent jurisdiction. Any amount advanced on behalf of Tenants shall be paid to Landlord by Tenants within 30 days after such advancement is made together with interest at 9% per annum and such amount shall 220 of 448 16 be considered additional rentals (including any overage provided in either of the two [2] immediately preceding years). SECTION 20. REMEDIES NOT EXCLUSIVE The obligation of Tenants to pay the rent reserved hereby during the balance of the term hereof, or during any extension hereof, shall not be deemed to be waived, released or terminated, by the service of any five-day notice, other notice to collect, demand for possession, or notice that the tenancy hereby created will be terminated on the date therein named, the institution of any action of forcible detainer or ejectment or any judgment for possession that may be rendered in such action, or any other act or acts resulting in the termination of Tenants’ right to possession of the Premises. The Landlord may collect and receive any rent due from Tenants and payment or receipt thereof shall not waive or affect any such notice, demand, suit or judgment, or in any manner whatsoever waive, affect, change, modify or alter any rights or remedies which Landlord may have by virtue hereof. SECTION 21. EXPENSES OF ENFORCEMENT Tenants, if Landlord is the prevailing party, shall pay upon demand all Landlord’s costs, charges and expenses, including attorney’s fees, agents fees and fees of others retained by Landlord, incurred in enforcing any of the obligations of Tenants under this Agreement, or in any litigation, negotiation or transaction in which Landlord shall, without Landlord’s fault become involved through or on account of any action or omission of Tenants regarding this Agreement. Landlord, if Tenants are the prevailing party, shall pay upon demand all Tenants’ costs, charges and expenses, incurred in enforcing any of the obligations of Landlord under this Agreement, or in any litigation, negotiation or transaction in which Tenant shall, without Tenants’ fault become involved through or on account of any action or omission of Landlord regarding this Agreement. SECTION 22. EMINENT DOMAIN A. MORE THAN 30 PERCENT TAKEN: If 30 percent or more of the Premises are taken for a public or quasi-public use, this Agreement will terminate as of the date of the physical taking, and the Parties will be released from all further liability. B. LESS THAN 30 PERCENT TAKEN: If the taking affects less than 30 percent of the Premises, the Landlord will, with reasonable diligence, proceed at Landlord’s expense to repair the Premises and place them in tenantable condition within 120 days after the date of the actual physical taking. However, if 25% percent or more of the Premises as a whole is taken, the Landlord may elect to terminate this Agreement, notwithstanding that less than 30 percent of the Premises were taken. On termination, the parties will be released from all further liability under this Agreement. C. ABATEMENT OF RENT: During any repair, Tenants will be required to pay only that part of the fixed minimum monthly rental as the area of the tenantable Premises remaining during repairs bears to the entire area leased. On completion of repairs, the fixed minimum monthly rental will be adjusted in proportion to the repaired area, and Tenants will be required to pay the adjusted fixed minimum monthly rental in accordance this Agreement (attributable to the 221 of 448 17 portion of the Premises taken) and the remainder of the fixed minimum monthly rental shall be forever waived and forgiven by Landlord. D. RIGHT TO CONDEMNATION AWARD: Any award made in any condemnation proceeding for the taking of any part of the Premises will be the sole property of Landlord, except that Tenants can make a claim for the unamortized portion of the cost incurred by Tenants for the Premises Improvements. SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION Except as expressly set forth in Section 25, Tenants will not be released from its obligation should their possession of the Premises be interfered with by adoption of any law, ordinance, resolution, regulation or act of any legal or governmental authority. Further, Tenants will not be released by any order of abatement or judgment preventing use of the premises on the ground that the Premises or the business operated there constitutes a legally recognized nuisance. SECTION 24. PEACEFUL ENJOYMENT Landlord covenants and warrants that it is the owner of the Property and Premises, and that Tenants, on payment of rents and performance of the conditions, covenants, and agreements to be performed by it, may enjoy the Premises without interruption or disturbance. Landlord covenants, represents and warrants that there is no mortgage, deed of trust or similar encumbrance affecting the Property, as of the date hereof. SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS No waiver of any breach of any condition of this Agreement will be construed to be a waiver of any other breach of provision, covenant or condition. SECTION 26. AMENDMENTS TO BE IN WRITING This Agreement may be modified or amended only in writing signed by Landlord and Tenants. It may not be amended or modified by oral agreements between the Parties unless they are in writing duly executed by Landlord and Tenants. SECTION 27. PARTIES BOUND Every provision of this Agreement will bind the parties and their legal representatives. The term “legal representatives” is used in its broadest meaning and includes, in addition to assignees, every person, partnership, corporation or association succeeding to any interest in this Agreement. Every covenant, agreement and condition of this Agreement will be binding on Tenant’s successors and assignees. Any sublease, concession or license agreement will be subject and subordinate to this Lease. SECTION 28. NOTICES All notices or demands that either party may need to serve under this Agreement may be served on the other party by mailing a copy by registered or certified mail to the following 222 of 448 18 addresses for the parties (or at such other address as the applicable party may designate in a written notice to the other party): If to the City: with a copy to: City Manager Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 Fax: 847-448-8083 Fax: 847-448-8093 If to Tenants: Tina Rohde Tina Rohde 927 Noyes Street 1622 Dempster Evanston, IL 60201 Evanston Il 60202 Service will be deemed complete at the time of the leaving of notice or within 2 days after mailing. In the event that it appears that Tenants are avoiding the service of any notice and is not present at the Premises for a period of more than 14 consecutive days, notices may be served by posting such notice upon the Premises. Notice shall than be deemed effective 5 days after such posting. SECTION 29. MISCELLANEOUS A. Provisions typed on this Agreement and all riders attached to this Agreement and signed by Landlord and Tenant are hereby made a part of this Agreement. B. Tenant shall keep and observe such reasonable rules and regulations now or hereafter required by Landlord, which may be necessary for the proper and orderly care of the building of which the Premises are a part. C. All covenants, promises, representations and agreements herein contained shall be binding upon, apply and inure to the benefit of Landlord and Tenants and their respective heirs, legal representatives, successors and assigns. D. The rights and remedies hereby created are cumulative and the use of one remedy shall not be taken to excuse or waive the right to the use of another. E. The words “Landlord” and “Tenant” wherever used in this Agreement shall be construed to mean Landlords or Tenants in all cases where there is more than one Landlord or Tenant herein; and the necessary grammatical changes shall be assumed in each case as though full expressed. F. This Agreement and any written and signed Amendments and/or Riders hereto shall constitute the entire agreement between the parties, and any oral representations made by one party to the other are considered merged herein. G. In all cases where Landlord’s consent is required, Landlord’s consent shall not be unreasonably withheld. 223 of 448 19 H. This Agreement may be executed in multiple copies, each of which shall constitute an original. SECTION 30. VENUE AND JURISDICTION The Parties agree the this Agreement shall be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes shall be in the Circuit Court of Cook County, Illinois. SECTION 31. FORCE MAJEURE Other than for Landlord’s and Tenants obligations under this Lease that can be performed by the payment of money, whenever a period of time is herein prescribed for action to be taken by either party hereto, such time period will be extended by a period equal to the period of any delays in performance by the applicable party due to any of the following events (“Force Majeure”): (i) Acts of God, (ii) strike or other such labor difficulties not specific to any labor issue existing only at the Property, (iii) extraordinary weather conditions greatly exceeding norms for the greater metropolitan area where the Premises located, (iv) extraordinary scarcity of or industry-wide inability to obtain supplies, parts or employees to furnish such services, or (v) or any cause whatsoever beyond a party’s control. For purposes of this Section 31, a cause or event shall not be deemed to be beyond a party's control, if it is within the control of such party's agents, employees or contractors. 224 of 448 20 IN WITNESS WHEREOF, both of said Landlord and Tenants caused this Agreement to be executed as of the date signed by the Landlord. Landlord: THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: __________________________________ Date: ____________________ Its: City Manager, Wally Bobkiewicz Tenant: Tina Rohde, Photographer By: _________________________________ Its: _________________________________ 225 of 448 21 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY PARCEL 1: BLOCK 1 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART EAST OF THE CENTER LINE OF RIDGE AVENUE OF THE SOUTH ½ OF THE NORTH ½ OF THE SOUTH WEST ¼, AND THAT PART BETWEEN THE WEST LINE OF BLOCK 92 OF THE VILLAGE OF EVANSTON AND THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD OF THE NORTH ½ OF THE NORTH ½ OF THE SOUTH ½ OF THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 2: LOTS 12 TO 21, BOTH INCLUSIVE, IN BLOCK 2 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID TAIT’S SUBDIVISION RECORDED MARCH 8, 1906, AS DOCUMENT NUMBER 3829417, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 12 IN BLOCK 2 IN TAIT’S SUBDIVISION, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 3: LOTS 1, 2, 3 AND 4 IN BLOCK 1 IN A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF LOT 1 AND NORTH OF THE LOTS 2, 3 AND 4 IN SAID BLOCK 1, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 4: LOTS 1, 2, 3, 4 AND THE EAST 19 FEET OF LOT 5 IN BLOCK 2 IN A BURROUGHS’ ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID SUBDIVISION RECORDED APRIL 15, 1893, AS DOCUMENT NUMBER 1850049; TOGETHER WITH THE VACATED 16 FOOT ALLEY LYING EAST OF THE EAST LINE OF LOT 5 AND WEST OF THE WEST LINE OF SAID LOTS 1, 2, 3 AND 4 IN SAID BLOCK 2, ALSO TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 4 IN BLOCK 2, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 5: THAT PART OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: 226 of 448 22 COMMENCING AT A POINT ON THE NORTH LINE OF NOYES STREET, WHICH IS 323.8 FEET EAST OF THE INTERSECTION OF SAID NORTH LINE OF NOYES STREET WITH THE CENTER LINE OF RIDGE AVENUE; THEN CONTINUING EAST ALONG THE NORTH LINE OF NOYES STREET, 125 FEET; THENCE NORTH 115.5 FEET TO THE SOUTH LINE OF LAND FORMERLY OWNED AND OCCUPIED BY ALONZO BURROUGHS, BEING NOW THE SOUTH LINE OF A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION, AFORESAID; THENCE WEST ALONG THE LAST DESCRIBED LINE, 125 FEET TO THE EAST LINE OF THE WEST ½ OF SAID LOT 16 (BEING ALSO THE EAST LINE OF FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF THE LOT 16 IN ASSESSOR’S DIVISION, AFORESAID): THENCE SOUTH ALONG THE LAST DESCRIBED LINE, 115.5 FEET TO THE PLACE OF BEGINNING, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 6: LOTS 3 AND 4 IN FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 7: ALL THAT PART OF VACATED ERVIN COURT LYING SOUTH OF THE SOUTH LINE OF COLFAX STREET AND NORTH OF THE NORTH LINE OF NOYES STREET, SAID ERVIN COURT HAVING BEEN VACATED BY CITY OF EVANSTON ORDINANCE DATED NOVEMBER 23, 1931, AND RECORDED MARCH 23, 1932, AS DOCUMENT NUMBER 11063489, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Real property address: 927 Noyes, Evanston, Illinois 60201 PIN:11-07-114-027-0000 227 of 448 1 EXHIBIT B NOYES CULTURAL ARTS CENTER PROPERTY FEES SCHEDULE FY 2019 FEE DESCRIPTION A/C & AIR HANDLING UNITS $93.73 Monthly fee for studios ranging between 1-500 sq. ft. $125.66 Monthly fee for studios ranging over 500 and up to 1,000 sq. ft. $156.56 Monthly fee for studios ranging over 1,000 and up to 2000 sq. ft. $186.43 Monthly fee for studios over 2,000 sq. ft. KEYS $5.00 First two (2) keys to all Leased spaces with a Lessor installed lock included NOYES GALLERIES $50.00 Hourly rate for residents, 60201 & 60202 $100.00 Hourly rate for non-residents PARKING - LOT #51 $32.00 Monthly fee for each permit $352.00 Yearly fee for each permit, must be paid in full $30.00 Bundle Pack (6) Daily Permits STAFF & UTILITY FEE $66.00 Additional Hourly rate for all users if Bldg. is occupied other than normal Bldg. hours. STUDIO #106* $20.00 Tenant rate/hourly for activities relative to lease $50.00 Evanston Resident Rates, 60201 & 60202 $60.00 Non-Resident Rates SQUARE FOOT $12.51 Basement RATE $16.55 1st Floor $14.71 2nd Floor OBSERVED HOLIDAYS 2019 • New Year's Day, Tuesday January 1, 2019 • New Year's Day Observed, Wedneday January 2, 2019 • Dr. Martin Luther King, Jr.'s Birthday, Monday January 21, 2019 • Memorial Day, Monday May 27, 2019 • Fourth of July, Thursday July 4, 2019 • Labor Day, Monday, September 2, 2019 • Wednesday, November 27, 2019, building closes at 3:00pm • Thanksgiving Day, Thursday, November 28, 2019 • Friday After Thanksgiving, Friday, November 29, 2019 • Christmas Eve, Tuesday December 24, 2019 • Christmas Day, Wednesday December 25, 2019 • New Year's Eve, Tuesday December 31, 2019 close at 3:00pm • New Year's Day, Wednesday January 1, 2020 228 of 448 Exhibit BJanuary 1, 2019FY 2019FEEDESCRIPTIONA/C & AIR HANDLING UNITS$93.73 Monthly fee for studios ranging between 1-500 sq. ft. $125.66Monthly fee for studios ranging over 500 and up to 1,000 sq. ft. $156.56Monthly fee for studios ranging over 1,000 and up to 2000 sq. ft. $186.43Monthly fee for studios over 2,000 sq. ft.KEYS$5.00First two (2) keys to all Leased spaces with a Lessor installed lock includedNOYES GALLERIES$50.00 Hourly rate for residents, 60201 & 60202$100.00 Hourly rate for non-residentsPARKING - LOT #51$32.00 Monthly fee for each permit$352.00 Yearly fee for each permit, must be paid in full $30.00 Bundle Pack (6) Daily PermitsSTAFF & UTILITY FEE$66.00Additional Hourly rate for all users if Bldg. is occupied other than normal Bldg. hours.STUDIO #106*$20.00 Tenant rate/hourly for activities relative to lease $50.00Evanston Resident Rates, 60201 & 60202 $60.00Non-Resident Rates SQUARE FOOT $12.51BasementRATE$16.551st Floor$14.712nd Floor OBSERVED HOLIDAYS 2019• New Year's Day, Tuesday January 1, 2019 • New Year's Day Observed, Wedneday January 2, 2019 • Dr. Martin Luther King, Jr.'s Birthday, Monday January 21, 2019• Memorial Day, Monday May 27, 2019• Fourth of July, Thursday July 4, 2019• Labor Day, Monday, September 2, 2019• Wednesday, November 27, 2019, building closes at 3:00pm• Thanksgiving Day, Thursday, November 28, 2019• Friday After Thanksgiving, Friday, November 29, 2019 • Christmas Eve, Tuesday December 24, 2019• Christmas Day, Wednesday December 25, 2019• New Year's Eve, Tuesday December 31, 2019 close at 3:00pm• New Year's Day, Wednesday January 1, 2020 LESSEE: ______________DATE:___________ 229 of 448 For City Council meeting of March 11, 2019 Item A16 Business of the City by Motion: Lease of Civic Center Space For Action To: Honorable Mayor and Members of the City Council Members of Administration & Public Works Committee From: Shanalee Gallagher, ICMA Management Fellow Subject: Resolution 17-R-19, One-Year Lease Agreement for Office Space at the Lorraine H. Morton Civic Center Date: March 11, 2019 Recommended Action: Staff recommends City Council adoption of Resolution 17-R-19 authorizing the City Manager to negotiate the lease of office space with Mental Health America of the North Shore (MHA) at the rate of $142.50 per month for 12 months beginning April 2, 2019 for 142.5 square feet of space on the ground floor of the Lorraine H. Morton Civic Center, Suite G204. Livability Benefits Built Environment: Enhance Public Space Summary Mental Health America of the North Shore (MHA) improves the mental health of children, adults and families in Chicago’s northern suburbs through education, advocacy and service. The lease and proposed rent is similar to that of the other recently approved Civic Center non-profit tenants: Evanston Development Cooperative (EDC). EDC was approved by the City Council in January to lease office space for 1$ per square foot. Attachments Resolution 17-R-19 Draft Lease Agreement Memorandum 230 of 448 2/21/2019 17-R-19 A RESOLUTION Authorizing the City Manager to Enter into a One-Year Lease Agreement for Office Space at the Lorraine H. Morton Civic Center WHEREAS, the City of Evanston (“City”) owns certain real property, including the property commonly known as the Lorraine H. Morton Civic Center at 2100 Ridge Avenue, Evanston, Illinois; and WHEREAS, the City leases space in the Civic Center to organizations and groups similar to Mental Health America of North Shore; and WHEREAS, the City and Mental Health America of North Shore desire to enter into lease agreement for a twelve month term; and WHEREAS, the City Council finds it to be in the best interest of the City to lease Civic Center office space to Mental Health America of North Shore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COUNTY OF COOK, STATE OF ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest on behalf of the City of Evanston, a lease for twelve months for Suite G204 by and between the City and Mental Health America of North Shore in the Lorraine H. Morton Civic Center. The lease shall be for the following period: April 1, 2019 through March 31, 2020. The lease shall be in substantial conformity with the lease marked as Exhibit 1, attached hereto and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to 231 of 448 17-R-19 ~2~ negotiate any additional terms and conditions of the leases as may be determined to be in the best interests of the City. SECTION 3: Resolution 17-R-19 shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2019 Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 232 of 448 17-R-19 ~3~ EXHIBIT 1 LEASE AGREEMENT 233 of 448 1 LEASE AGREEMENT THIS LEASE AGREEMENT ("Lease") is by and between CITY OF EVANSTON, an Illinois municipal corporation and a home rule unit of the State of Illinois (the “Landlord”) and Mental Health America of North Shore, an Illinois non-profit corporation (“MHANS” or the “Tenant") for a certain office space located on the ground floor of the Civic Center, 2100 Ridge Avenue, Evanston, Illinois 60201. In consideration of the rents, covenants and conditions hereafter set forth, the Landlord and Tenant hereby agree as follows: 1. BASIC LEASE PROVISIONS. In addition to the other terms which are elsewhere defined in this Lease, the following words and phrases, whenever used in this Lease, shall have the meanings set forth in this Section 1. (a) Date of Lease: April 1, 2019 (b) Landlord: The City of Evanston 2100 Ridge Avenue Evanston, Illinois 60201 (c) Tenant: Mental Health America of North Shore 2120 Lincoln Street Evanston, IL 60201 (d) Premises: Suite G204 (140 sq feet) 2100 Ridge Avenue Evanston, Illinois 60201 (e) Possession Date: April 1, 2019 (f) Lease Term: One Year (ending April 1, 2020) (g) Base Rent: $142.50/per month ($1,710 per year @ $1.02 per square foot) (h) Renewal: Two one-year options to renew the lease agreement with written consent of both parties and tenant is not in default of the lease agreement. (i) Delivery of Premises: Landlord will deliver the Premises to Tenant no later than the Possession Date in “broom-clean” state with all building systems functional and in good condition and repair, except as provided herein. (j) Real Estate Taxes 234 of 448 2 and Operating Expenses: Landlord will be responsible for the payment of the real estate taxes and the costs of owning, operating, maintaining, and repairing the Building and Premises. The Landlord will not be responsible for maintaining or repairing Tenant improvements, fixtures and personal property within the Premises. (k) Utilities: The Landlord will be responsible for the payment of all utilities, including internet access, electricity, gas and water and other related expenses. If applicable, the Tenant shall be responsible for any and all cell phone charges and television charges for use at the Premises. The Tenant is permitted to use the Landlord's copy machine and will reimburse the Landlord for said use per month at the rate of $.10/per page. (l) Permitted Use: Operation of an office space devoted to providing Mental Health educational services within the north shore suburbs of Cook County. The premises will not be used as a patient treatment facility. (m) Security Deposit: No Deposit Required (n) Hazard Insurance: Landlord to procure fire and hazard insurance on the Premises. (o) Tenant Insurance: Tenant to carry commercial liability insurance and insure all equipment, and personal property, limits defined in Paragraph 8. (p) Signage: Tenant may not affix permanent signage to the exterior or interior of the building. (q) Improvements: Any and all work necessary to move Tenant into the Premises shall be at the sole cost and expense of Tenant. The Landlord will not be providing any office furniture or other items for use by the Tenant and all office furniture and equipment will be provided by Tenant. 2. PREMISES. Landlord does hereby lease and rent to Tenant, and Tenant does hereby lease, take and rent from Landlord the Premises. The Landlord will cause the halls, corridors, and other parts of the building adjacent to the Premises to be lighted, cleaned and generally cared for, accidents and unavoidable delays excepted. Landlord will provide heat and air-conditioning for the Premises when required by outside temperature. Tenant shall comply with such rules and regulations of the City of Evanston for the necessary, proper, and orderly care of the building in which the Premises are located. All improvements made to the Premises will be contracted and 235 of 448 3 paid for by the Tenant. In addition, all improvements must be performed by an insured contractor. The City shall not be liable for any claim of any kind or in any amount for any injury to or death of persons or damage to property of Tenant or any other person that may occur during said construction. Tenant shall indemnify and hold Landlord harmless from all liability whatsoever, and from all losses, costs and expenses (including without limitation attorneys’ fees and expenses) incurred or suffered as a result of or related to any real or claimed damage or injury related to said construction of the improvements. The cost of all alterations and additions, if applicable, shall be borne by the Tenant and shall remain for the benefit of Landlord, for further detail regarding said improvements. The Tenant is granted access to the Premises Monday – Friday 7:30 a.m. to 10 p.m. and Saturday from 8:30 a.m. – 2:30 p.m. and no access on Sunday. The Tenant shall have use of the adjacent parking, common areas, loading dock access, within reason, and use of the bathroom facilities. 3. PERMITTED USE. The sole permitted use that Tenant shall use the Premises shall be for general office use and the operation of the agency with mission to provide mental health education to the population in the North Shore area (the “Permitted Use”). Tenant shall not use the Premises for any other purpose, including mental health treatment, except the Permitted Use without the prior written approval of Landlord. All applicable laws, ordinances, and City policies shall be observed by the Parties in and around the Premises. The City of Evanston Municipal Code provisions are herein incorporated by reference and made a part of this Lease. 4. TERM. The term of this Lease (the “Term”) shall be for a period of 1 year commencing on April 1, 2019 (the “Possession Date”) and ending on April 1, 2020 (the “Expiration Date”). After the Lease is terminated, the Tenant shall leave the Premises in broom clean condition and shall turn over any and all keys to the City Manager or his or her designee. Subject to Section 9 herein, and excluding damage by fire or other casualty and action of Landlord, Tenant shall pay for any and all damage to the interior of the Premises beyond normal wear and tear and shall do so within thirty (30) days of invoicing by the City. If the Tenant desires to renew the Lease for another term; the Tenant shall give Landlord sixty (60) days written notice of said intention to elect to exercise said option to renew for an additional year. Tenant is permitted to renew the Lease for two one-year options at the Base Rent specified in Paragraph 1(h). 5. RENT. Tenant agrees to pay Landlord or Landlord’s agent as rental for the Premises, the monthly Base Rent due under the terms of this Lease on the 1st day of each month except for the first payment. The first payment due under this Lease Agreement is due and payable on or before April 1, 2019. Payments shall be made payable to: City of Evanston and mailed to: City of Evanston, Attn: Erika Storlie, 2100 Ridge Avenue, Evanston, IL 60201. 6. NO LIENS. Tenant shall not permit to be created nor to remain undischarged any lien, encumbrance or charge to become, a lien or encumbrance or charge upon the Premises by any of Tenant’s creditors or resulting from leasehold improvements. If any lien or notice of lien on account of an alleged debt of Tenant or any notice of contract by a party engaged by Tenant or Tenant’s contractor to work in the Premises shall be filed against the Premises, Tenant shall, within sixty (60) days after notice of the filing thereof, cause the same to be discharged of record by payment, deposit or bond or obtain title insurance over the same. If Tenant shall fail to cause such lien or notice of lien to be discharged by either paying the amounts claimed to be due or by procuring the discharge of such lien by deposit or by bonding proceedings or obtain title 236 of 448 4 insurance over the same, Landlord shall be entitled, if Landlord so elects, to defend any prosecution of an action for foreclosure of such lien and any money reasonably paid by Landlord and all reasonable costs and expenses, including attorneys’ fees, reasonably incurred by Landlord in connection therewith, together with interest thereon at shall be paid by Tenant to Landlord within thirty (30) days following Tenant’s receipt of Landlord’s written demand. In the event Tenant diligently contests any such claim of lien, Tenant agrees to indemnify, defend, and hold harmless Landlord from any and all reasonable out of pocket costs, liability and damages, including attorneys’ fees resulting therefrom, and, if requested, upon demand, Tenant agrees to immediately deposit with Landlord cash or surety bond in form and with a company reasonably satisfactory to Landlord in an amount equal to the amount of such contested claim. 7. TENANT IMPROVEMENTS. Tenant shall construct all renovations pursuant to build out plans agreed to by Landlord and Tenant. The tenant improvements are the sole cost and expense of Tenant with no right of reimbursement by Landlord. Tenant will obtain an endorsement and Certificate of Insurance naming the Landlord as an additional insured from Tenant’s carrier and all contractors during the construction of the Premises Improvements and any other renovation or construction at the Premises in an amount of at least $1 million general aggregate coverage for any one accident, and $100,000.00 property damage. 8. TENANT INSURANCE OBLIGATIONS. Tenant shall, at the time of signing the Lease and during the entire term hereof, keep in full force and effect a Comprehensive General Liability policy in the amount of Five Hundred Thousand and no/100 Dollars ($500,000.00) with respect to the Premises, with provisions reasonably acceptable to Landlord, and the activities of Tenant in the Premises. The Tenant shall furnish copies of a Certificate of Insurance with the Landlord named as an additional insured with an insurance company acceptable to the Landlord. The Tenant shall furnish, when requested, a certified copy of the policy to the Landlord. An insurance company having less than an “A” Policyholder’s Rating by the Alfred M. Best Company will not be considered acceptable. 9. PERSONAL PROPERTY AND WAIVER OF SUBROGATION. Tenant shall be responsible for insuring all or its own personal property and equipment of Tenant, and equipment located on the Premises. Notwithstanding anything to the contrary contained herein, The Landlord and Tenant shall not be liable to the other for any loss or damage caused by water damage or any of the risks that are or could be covered by a standard all risk hazard insurance policy with an extended coverage endorsement, or for any business interruption, and there shall be no subrogated claim by one party’s insurance carrier against the other party’s carrier arising out of any such loss. 10. QUIET ENJOYMENT. Landlord hereby covenants and agrees that if Tenant shall perform all the covenants and agreements on Tenant’s part to be performed, Tenant shall at all times during the Term have the quiet enjoyment and possession of the Premises. 11. CERTAIN RIGHTS RESERVED TO LANDLORD. In addition to those rights identified above, Landlord reserves the following rights: (a) to decorate, remodel, repair, alter or otherwise prepare the Premises for re- 237 of 448 5 occupancy if Tenant should permanently vacate the Premises during or prior to the last sixty (60) days of the Term or any part thereof; (b) to retain pass keys to the Premises; (c) to take any and all measures, including, without limitation, inspections, repairs, and alterations to all or any part of the Premises, as may be necessary or desirable for the safety, protection or preservation of the Premises or Landlord's Interests or as may be necessary or desirable in the operation of the commercial portions of the Premises; and Landlord may enter upon the Premises with reasonable notice to tenant and may exercise any or all of the foregoing rights hereby reserved without being deemed guilty of an eviction or disturbance of Tenant’s use or possession and without being liable in any manner to Tenant. Landlord agrees that it shall not interfere with the Tenant's use and occupancy unless Landlord determines in its reasonable discretion that such interference is necessary. 12. DEFAULT REMEDIES. (a) Any one of the following events shall be deemed to be an event of default hereunder by Tenant subject to Tenant's right to cure: (1) Tenant shall fail to pay rent within five (5) days, at the time and place when and where due; (2) Tenant shall fail to maintain the insurance coverage as set forth herein; (3) Tenant shall fail to comply with any term, provision, condition or covenant of this Lease or Service Agreement, other than the payment of Rent, and shall not cure, or commence the good faith cure of any such failure, within thirty (30) days after written notice to the Tenant of such failure, provided that if such cure cannot be effected within 30 days, Tenant shall not be in default hereunder so long as Tenant commences such cure or has requested bids for such cure within 45 days and diligently pursues the completion and in good faith and Tenant does subsequently cure said default within 60 days; and (4) Tenant shall make a general assignment for the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy, or shall be adjudicated as bankrupt or insolvent, or shall file a petition in any proceeding seeking any reorganization, arrangement, composition, readjustment, liquidation, dissolution or similar relief under any present or future statute, law or regulation, or shall file an answer admitting, or fail timely to contest, the material allegations of a petition filed against it in any such proceeding, or shall seek or consent to or acquiesce in the appointment of any trustee, receiver or liquidator of Tenant or any material part of it’s properties. (b) Upon the occurrence of any event of default, Landlord shall have the option to pursue any one or more of the following remedies subject to the laws of the State of 238 of 448 6 Illinois and the Tenants right to cure: (1) Terminate this Lease, in which event Tenant shall immediately surrender the Premises to Landlord, but if Tenant fails to do so, Landlord may, without further notice and without prejudice to any other remedy Landlord may have for possession or arrearages in Rent or damages for breach of contract, enter upon the Premises and expel or remove Tenant and its effects, by force, if necessary, without being liable to prosecution or any claim for damage herefore; and Tenant agrees to Indemnify Landlord for all loss and damage which Landlord may suffer by reason of such lease termination, whether through inability to re-let the Premises, or through decrease in Rent, or otherwise. In the event of such termination, Landlord may, at its option, declare the entire amount of the Rent which would become due and payable during the remainder of the Term to be due and payable immediately, in which event Tenant agrees to pay the same at once, together with all Rent theretofore due, provided, however, that such payments shall not constitute a penalty or forfeiture or liquidated damages, but shall merely constitute payment in advance of the Rent for the remainder of the Term. (2) Landlord may recover from Tenant upon demand all of Landlord's costs, charges and expenses, including the fees and costs of counsel, agents and others retained by Landlord which have been incurred by Landlord in enforcing Tenant's obligations hereunder, subject to Landlord prevailing on its claims. (c) Pursuit of any of the foregoing remedies shall not preclude pursuit of any other remedy herein provided or available to Landlord at law or in equity, or constitute a forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord. 13. INDEMNITY. Tenant agrees that the mayor, department and divisions officials, officers, agents, attorneys, and employees of the Landlord shall not be liable for any claim of any kind or in any amount for any injury to or death or persons or damage to property of Tenant or any other person. Tenant shall indemnify and hold Landlord harmless from all liability whatsoever, and from all losses, costs and expenses (including without limitation attorneys' fees and expenses) incurred or suffered as a result of or related to any real or claimed damage or injury related to Tenant's negligence, gross negligence, or acts of intentional misconduct. In the event that Tenant is named as a defendant in any legal proceeding arising from any acts of gross negligence or intentionally wrongful acts of Landlord for any injury or any claimed damage occurring at the Premises, then Landlord shall indemnify and hold Tenant harmless from all liability whatsoever, and from all losses, costs and expenses (including without limitation attorneys' fees and expenses) incurred or suffered as a result of or related to any real or claimed damage or injury provided that a) Landlord is named as a defendant in the legal proceeding; b) the claim arises from acts of gross negligence or intentional misconduct by the Landlord; c) Tenant’s own negligent act or intentional misconduct; and d) the claim is unrelated to Tenant's use and occupancy of the Premises, subject to Section 9 herein. 14. LIABILITY FOR ACTS OR NEGLECT. Subject to Section 9 hereof, and excluding damage by fire or casualty, if any damage to the Premises, or any part thereof, results from any. act or neglect of Tenant or its invitees or other guests, agents, customers, invitees or other guests 239 of 448 7 of it’s customers, or employees, independent contractors, or the like, Tenant shall immediately repair the same; provided, however, that Landlord may, at its option, repair such damage and Tenant shall, upon demand by the Landlord, reimburse the Landlord forthwith for the total cost of such repairs. All personal property belonging to Tenant shall be at the sole risk of the Tenant and such other person only and the Landlord shall not be liable for damage, theft or misappropriation thereof. 15. DESTRUCTION OR DAMAGE. In the event of destruction of or damage to, the Premises by fire or other casualty, Landlord shall use the proceeds of its insurance to promptly rebuild and restore the Premises to their condition immediately prior to such destruction or damage. Landlord shall rebuild and restore the Premises to the condition of the Premises that existed on the Possession Date. In the event that the proceeds have been applied to indebtedness secured by any mortgage on the Premises, or are otherwise unavailable or the proceeds of insurance are not sufficient to pay for the cost of rebuilding or restoration, and Landlord elects not to make an equivalent amount of funds available to rebuild and restore the Premises, then Landlord or Tenant may terminate this Lease and the Parties rights hereunder and the Parties shall be released of its obligations and this Lease shall cease and terminate as of the date the other Party receives written notice of such election, and neither party hereto shall have any further obligation to the other. 16. CONDEMNATION. (a) If the whole or any part of the demised Premises shall be taken by any public authority under the power of eminent domain, the Lease term shall cease as of the day of possession shall be taken by such authority if such is of the entire demised Premises and any rents shall be prorated as of said date. If the entire premises are not taken, but such taking is more than 20% of the Premises the Tenant shall have the option to terminate this lease. If the taking is less then 20% and such taking would cost the tenant monies to reconfigure/ restructure the business premises or make it not practical to continue said business, tenant shall have the option to terminate the lease upon 30 days written notice to Landlord. (b) All compensation awarded for any taking under the power of eminent domain, whether in whole or in part of the demised premises shall be the property of the landlord, however, the landlord shall not be entitled to any award made expressly to the tenant for the taking of the tenant's business value, furniture, fixtures or leasehold improvements (exclusive of the Landlord's contributions). 17. ATTORNEYS' FEES AND EXPENSES. If at any time during the Term of this Lease either Landlord or Tenant shall institute any action or proceeding against the other relating to the provisions of this Lease, or any default hereunder, each party to pay its own attorney’s fees and costs. 18. ENTIRE AGREEMENT. This Lease contains the entire agreement of the parties with respect to the Premises and no representations or agreements, oral or otherwise, between the parties not embodied herein shall be of any force or effect. No failure of Landlord to exercise 240 of 448 8 any power given Landlord hereunder or to insist upon strict compliance by Tenant of any obligation hereunder, and no custom or practice at variance with the terms hereof, shall constitute a waiver of Landlord's right to demand strict compliance with the terms hereof. 19. TIME. Time is of the essence of this Lease, and of each term, condition and provision hereof. 20. HOLDING OVER. Upon termination of this Lease, by lapse of time or otherwise, Tenant shall surrender the Premises (and all keys thereto) in the same condition as at commencement of the Term, excepting only reasonable wear and tear and loss by insured casualty. If Tenant remains in possession after expiration of the Term, Tenant agrees to yield up immediate and peaceable possession to Landlord, and if failing to do so, in connection with the expiration of the Term or any termination hereof by the Parties, the Tenant shall pay the sum of one hundred fifty and no/100 Dollars ($150.00) per day, for the time such possession is withheld. The Landlord or its legal representative at any time after the expiration of the Term, without notice, to re-enter the Premises, and to expel, remove and put the Tenant or any person(s) occupying the said Premises, using such force as may be necessary, and to repossess and enjoy the Premises against as before this Lease, without prejudice to any remedies which might otherwise be used for arrears of rent or breach of covenants; or in cases the said Premises shall be abandoned, deserted, or vacated and remain unoccupied five days consecutively, the Tenant hereby authorizes and requests the Landlord to re-enter the Premises and remove all property found therein, regardless of ownership, place them in some regular storage warehouse or other suitable storage, at Tenant’s expense, for no more than forty-five days, and to proceed to re-rent the Premises at the Landlord’s option and discretion and apply all money so received after paying the expenses of removal toward the rent accruing under this Lease. This request shall not be construed as requiring compliance therewith on the part of the Landlord. If the Tenant shall fail to pay the rent at the times, place and in the manner above provided, and the same shall remain unpaid five (5) business days after the day whereon the same should be paid, the Landlord by reason thereof shall be authorized to declare the term ended and the Tenant hereby agrees that the Landlord, its agents or assigns may begin suit for possession and/or rent. In the event of re-entry and removal of the articles found on the Premises and personally owned by Tenant or others, the Tenant hereby authorizes and requests the Landlord to sell the same at public or private sale within fifteen (15) days after storage time period provided above. The proceeds of said sale shall be applied to the expenses of storage, removal, sale expenses and back due rent. 21. ASSIGNMENT AND SUBLETTING. This Lease shall bind and inure to the benefit of each of the parties, their respective heirs, successors, and assigns; provided however, that Tenant shall not assign its interest under this lease or sublet all or any portion of the Premises without first obtaining Landlord's prior written consent in writing, which consent will not be unreasonably withheld. No assignment or sublease shall relieve Tenant of its obligation to pay rent or perform other obligations required by this lease unless Landlord agrees in writing at the time the assignment is made, and no consent to one assignment or subletting shall be consent to any further assignment or subletting. Notwithstanding the foregoing, Tenant shall have the right to assign this Lease or sublet the Premises to any parent, subsidiary, or affiliate of Tenant, including any successor to Tenant by merger. 241 of 448 9 22. SEVERABILITY. If any term, covenant or condition of this Lease or the application thereof to any person or circumstance shall be determined to be invalid or unenforceable to any extent, neither the remainder of this Lease nor the application of such term, covenant or condition to any other person or circumstance shall be affected thereby, and each term, covenant or condition of this Lease shall be valid and enforceable to the fullest extent permitted by law. 23. TENANT SIGNAGE. Tenant agrees that any signage installed on the Premises will comply in all respects with applicable governmental requirements and Tenant will obtain and pay the cost of any required sign permits. Any and all signage, bulletins, posters must be reviewed and approved by the Landlord, prior to Tenant posting the same. 24. GOVERNING LAW AND TIME LIMITATION. This Lease shall be construed and enforced in accordance with the laws of the State of Illinois. All disputes relating to the interpretation and enforcement of the provisions of this Lease shall be resolved exclusively by the federal or state court located in Cook County, Illinois, and the parties hereto hereby submit to the jurisdiction and venue of the court for such purpose. 25. NOTICES. Notices sent to the Landlord, should be mailed to the address set forth in Paragraph 1(b) of this Lease and notice to the Tenant should be mailed to the address set forth in Paragraph 1(c) of this Lease. A mailed notice is must be sent via certified mail, return receipt requested and effective three (3) business days after deposit in the U.S. Mail. Notice given by overnight courier is effective upon delivery. 26. REPRESENTATIONS OF LANDLORD. Landlord hereby represents to Tenant that: (a) Landlord is the owner of the Premises and no mortgage or similar instrument affects the Premises; and (b) to the Landlord’s knowledge, the Premises may lawfully be used for the Permitted Use under applicable laws. [SIGNATURES ON FOLLOWING PAGE] 242 of 448 10 IN WITNESS WHEREOF, both of said Landlord and Tenant have caused this Lease to be fully executed as of the date that the City executes this Agreement. City of Evanston, a home rule unit of local government located in Cook County, Illinois By: Wally Bobkiewicz, City Manager Date: ____________________, 2019 Mental Health America North Shore, an Illinois not- for-profit corporation By: Name: Its: 243 of 448 For City Council meeting of March 11, 2019 Item A17 Business of the City by Motion: Lease of Civic Center Space For Action To: Honorable Mayor and Members of the City Council Members of Administration & Public Works Committee From: Erika Storlie, Assistant City Manager Subject: Resolution 24-R-19, One-Year Lease Agreement for the Apartment located at 1223 Simpson Street Date: March 11, 2019 Recommended Action: Staff recommends City Council adopt Resolution 24-R-19, authorizing the City Manager to execute a lease between the City of Evanston and Diane Kerston and Omar Lockhart for 12 months beginning May 1, 2019 through April 30, 2019 for the apartment located at 1223 Simpson Street. Livability Benefits Built Environment: Enhance Public Space Summary All City of Evanston staff was notified about the availability to rent the City-owned apartment after it was vacated late last year. A few staff inquired about the apartment but only one employee desired to rent the unit after viewing it. Ms. Kerston is an employee of the Administrative Services Department and has agreed to rent the Boiler room apartment per the terms listed above. The monthly rent will be $1,500 per month. Attachments Resolution 24-R-19 Draft Lease Agreement Memorandum 244 of 448 3/1/2019 24-R-19 A RESOLUTION Authorizing the City Manager to Enter into a Twelve Month Lease Agreement for the Apartment Located at 1223 Simpson Street BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COUNTY OF COOK, STATE OF ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest on behalf of the City of Evanston, a lease for twelve (12) months for the Apartment located at 1223 Simpson Street by and between the City and the Tenants, Diane Becky Kerston and Omar Joshua Lockhart. The lease shall be for the following period: May 1, 2019 through April 30, 2020. The lease shall be in substantial conformity with the lease marked as Exhibit 1, attached hereto and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional terms and conditions of the leases as may be determined to be in the best interests of the City. SECTION 3: Resolution 24-R-19 shall be in full force and effect from and after its passage and approval in the manner provided by law. 245 of 448 24-R-19 ~2~ ________________________________ Stephen H. Hagerty, Mayor Attest: Approved as to form: ___________________________ ___________________________ Devon Reid, City Clerk Michelle L. Masoncup, Interim Corporation Counsel Adopted: __________________, 2019 246 of 448 24-R-19 ~3~ EXHIBIT 1 LEASE AGREEMENT 247 of 448 CITY OF EVANSTON – MODEL LEASE AGREEMENT LEASE SUMMARY DATE OF LEASE TERM OF LEASE TOTAL RENT FOR TERM PAYABLE MONTHLY SECURITY DEPOSIT DECORATING ALLOWANCE 5/1/2019 BEGINNING 12:01 A.M. 5/1, 2019 DATE YEAR ENDING 12:01 A.M. 4/30, 2020 DATE YEAR $18,000 $1,500 $0.00 $0.00 *IF NONE, WRITE “NONE” TENANTS: LIST ALL OCCUPANTS: Diane Becky Kerston and Omar Joshua Lockhart (NAMES AND BIRTHDAYS): Diane Becky Kerston Omar Joshua Lockhart APARTMENT: Boiler Room Apartment ADDRESS OF PREMISES: 1223 Simpson Street Evanston, IL 60201 TELEPHONE: (352) 281-3506 LANDLORD NAME(S): City of Evanston BUSINESS: ADDRESS: 2100 Ridge Avenue Evanston, IL 60201 TELEPHONE of Landlord or Agent: 24 Hour Telephone Number(s): (847) 448-4311 This Agreement is made and entered into on the date first shown by and between Landlord and Tenant. Landlord and Tenant agreed together: Additional AGREEMENTS between Landlord and Tenant (if any), including repairs to be made, parking, storage facilities, renewal options. The City will provide one (1) parking space in the parking lot adjacent to the Apartment for Tenant use. LEASE AGREEMENTS AND COVENANTS All sections referred to in this Lease Agreement are regarding sections detailed in the Evanston Residential Landlord and Tenant Ordinance and shall be referred to thereafter as “ERLTO” – (Chapter also means “ERLTO”) 1.THE PREMISES. (SECTION 5-3-2 (A)) The “Premises” is the address and unit number listed above that Tenant will occupy. 2.IDENTIFICATION OF OCCUPANTS. (SECTION 5-3-3- 1(B)) All rental agreements for leases of dwelling units subject to Title 5 Chapter 3 shall contain the full names and birth dates of all occupants of the dwelling unit leased or to be leased under the rental agreement. The individual occupancy of the dwelling unit may not be changed without an amendment to the existing rental agreement reflecting the change in occupancy and shall in no case exceed the maximum occupancy permitted elsewhere in the City Code for that size unit. 3.UTILITIES. Landlord agrees to furnish the following services to Tenant: electricity, gas, water, heat, trash and garbage removal. For use on the premises of the following utilities Tenant will be billed directly and make payment to the utility company (specify) telephone. _________________________________________________________ _________________________________________________________ 4.PERSONS AUTHORIZED TO ACT ON BEHALF OF LANDLORD (SECTION 5-3-5-2(A-C)) a.The landlord or any person authorized to enter into a rental agreement on his/her behalf shall disclose to the tenant in writing, on or before the commencement of the tenancy: (1) The name, address and twenty four (24) hour telephone number of the person authorized to manage the premises; and (2) The name and address of the owner of the premises or the person authorized to act on behalf of the owner for the purpose of service of process and for the purpose of receiving notices and demands. b.A person who fails to comply with subsection (A) of this section becomes an agent of each person who is a landlord for: (1) Service of process and receiving of notices and demands; and (2) Performing the obligations of the landlord under this chapter and under the rental agreement and expending or making available for that purpose all rent collected from the premises. c.The information required to be furnished by subsection (a) of this section shall be kept current. Subsections (a) and (b) of this section extend to and are enforceable against any successor landlord or manager. 5.CODE VIOLATIONS. (SECTION 5-3-5-2(D)) Before a tenant initially enters into or renews a rental agreement for a dwelling unit, the landlord or any person authorized to enter into a rental agreement on his/her behalf shall disclose to the tenant in writing any code violations which have been cited by the city for the dwelling unit and common area. 6.FIXTURES. All cabinets, drapes, blinds and shutters, plumbing fixtures, electrical fixtures, refrigerators, ovens, stoves and all following fixtures and furniture now on the premises (specify, if any), are part of the premises and leased at no extra charge to Tenant with the premises: _________________________________________________________ 248 of 448 8.HEATING AND HOT WATER. Landlord shall furnish to and for the use of Tenant, in fixtures on the premises provided for such purpose by Landlord and no other fixtures, hot and cold water in radiators or other fixtures on the premises, and a reasonable amount of heat at reasonable hours at least as required by the applicable municipal code. 9.USE OF PROPERTY (SECTION 5-3-4-4) Unless otherwise agreed, the tenant shall occupy his/her dwelling unit only as a dwelling unit. 10.SECURITY DEPOSIT. (SECTION 5-3-5-1(A), (C)) a.A landlord may not demand or receive security or prepaid rent or any combination thereof in an amount in excess of one and one- half (1½) months' rent; provided, however, that rent paid on the first day of the month or upon any other day mutually agreed upon by the parties, due and payable in advance for that month, shall not be construed herein as either security or prepaid rent and therefore shall not be included in the computation of the aforesaid one and one-half (1½) months' rent. The tenant shall pay the landlord, at the time the tenant moves into the premises or at any other time mutually agreed upon by the parties, the amount of the security or prepaid rent required by the landlord. However, if the landlord requires a security deposit or prepaid rent in excess of one month's rent, but not exceeding one and one-half (1½) months' rent, that portion in excess of one month's rent at the election of the tenant, shall be paid either at the time the tenant pays the initial security deposit, or shall be paid in no more than six (6) equal installments no later than six (6) months after the effective date of the lease. Interest on that portion of a security deposit or prepaid rent exceeding one month's rent, if paid in installments, shall not be computed until all installments are paid to the landlord. b.Upon termination of the tenancy, property or money held by the landlord as security or prepaid rent may be applied to the payment of accrued rent and the amount of damages which the landlord has suffered by reason of the tenant's noncompliance with Subsection 4-1 of this chapter, all as itemized by the landlord in a written notice delivered to the tenant together with the amount due twenty one (21) days after tenant has vacated his/her unit. Any security or prepaid rent not so applied, and any interest on such security due to the tenant, shall be paid to the tenant within twenty one (21) days after tenant has vacated his/her unit. In the event the rental agreement terminates pursuant to subsection 5-3-7-4(A)1 regarding landlord's wrongful failure to supply essential services, the obligations imposed on the landlord pursuant to this subsection (C) shall be performed within forty eight (48) hours after the expiration of the seven (7) day written notice to the landlord to restore service. 11. INTEREST ON SECURITY DEPOSITS. (SECTION 5-3-5- 1(B)). A landlord who receives security or prepaid rent from a tenant shall pay interest to the tenant at the rate equal to the interest rate paid on such security deposits in the city of Chicago. A landlord shall pay to the tenant interest on all deposits within thirty (30) days after the end of each twelve (12) month rental period, by cash or credit to be applied to the rent due, except when the tenant is in default under the terms of the rental agreement. Interest on that portion of a security deposit or prepaid rent exceeding one month's rent, if paid in installments, shall not be computed until all installments are paid to the landlord. 12. ENTRY BY LANDLORD. (SECTION 5-3-4-3) a. The Tenant shall not unreasonably withhold consent to the Landlord to enter the dwelling unit in order to inspect the premises, make necessary or agreed repairs, decorations, alterations or improvements, supply necessary or agreed services or show the dwelling unit to prospective or actual purchasers, mortgages, Tenants or workmen. b. The Landlord may enter the dwelling unit without consent of the Tenant in case of emergency. c. The Landlord shall not abuse the right of access or use it to harass the Tenant. Except in cases of emergency, or unless it is impractical to do so, the Landlord shall give the Tenant at least two (2) days notice of his intent to enter and may enter only at reasonable times. 13. ADDITIONAL TENANT OBLIGATIONS (SECTION 5-3-4-1, 5-3-5-3) Tenant shall: a.Comply with all obligations imposed upon Tenant by provision of the codes applicable to the dwelling unit. b.Keep that part of the premises that he occupies and uses as safe as the condition of the premises permits. c.Dispose from his dwelling all ashes, rubbish, garbage and other waste in a clean and safe manner. d.Keep all plumbing fixtures in the dwelling unit or used by the Tenant as clean as their condition permits. e.Use in a reasonable manner all electrical, plumbing, sanitary, heating ventilation, air conditioning and other facilities and appliances, including elevators, in the premise. f.Not deliberately or negligently destroy, deface damage, impair, or remove any part of the premises or knowingly permit any person to do so. g.Conduct himself and require other persons on the premises with his consent to conduct themselves in a manner that will not disturb his neighbor’s peaceful enjoyment of the premises. h.Not engage in or permit the unlawful selling, possession, serving, storage, deliverance, manufacture, cultivation, giving away, or use of any controlled substance, prostitution, or gambling on the leased premises. 14. PROHIBITION AGAINST CRIMINAL ACTIVITY ON PREMISES. (SECTION 5-3-4-5) a.Tenant, any member of the tenant's household, tenant's guest(s), and any person under tenant's control must not engage in or facilitate criminal activity on the premises or on landlord's property, which includes the premises as described in the rental agreement. b.Tenant, any member of the tenant's household, tenant's guest(s), and any person under tenant's control must not permit the premises to be used for, or to facilitate, criminal activity, regardless of whether the individual engaging in such activity is a member of the household, or a guest. c.Tenant, any member of the tenant's household, tenant's guest(s), and any person under tenant's control must not engage in or facilitate any breach of the lease agreement that jeopardizes the health, safety, and welfare of the landlord, his or her agent, other tenant(s), or involves imminent or actual serious property damage. d.One or more violations of Subsections (a), (b), or (c) of this Section constitutes a material noncompliance with the residential landlord-tenant ordinance and the rental agreement. Any such violation is grounds for termination of tenancy and eviction from the premises. e.Proof of violation will not require criminal conviction, but an arrest or citation (supported by admissible corroborating evidence that activity in violation of the above provisions has occurred) for a described violation will be sufficient evidence of a violation constituting material noncompliance with the rental agreement and Code. 1.Any such violation committed by the tenant or any member of the tenant's household is grounds for landlord to terminate the tenancy of that individual tenant or household member and to evict that individual from the leased premises. Any eviction action must be conducted in accordance with the statutory requirements stated in the Illinois Forcible Entry and Detainer Act, 735 ILCS 5/9-101 et seq. 2.As provided by Illinois law, landlord has the power to bar the presence of a person from the leased premises who is not tenant or a member of tenant's household. A landlord bars a person from the premises by providing written notice to tenant that the person is no longer allowed on the premises. That notice must be provided in accordance with the statutory requirements provided in Illinois law, 735 ILCS 5/9-106.2. f.For purposes of this Section, "criminal activity" includes any of the offenses below: 1.Homicide, 720 ILCS 3/0-1 et seq. 2.Aggravated assault, 720 ILCS 5/12-2. 3.Aggravated battery, 720 ILCS 5/12-3.05. 4.Criminal street gang recruitment, 720 ILCS 5/12-6.4. 5.Unlawful contact with street gang members, 720 ILCS 5/24. 6.Armed violence, 720 ILCS 5/33A-2. 249 of 448 7.Kidnapping and related offenses, 720 ILCS 5/10-1 et seq. 8.Possession of explosives or incendiary devices, 720 ILCS 5/20-2 et seq. 9.Any offense involving deadly weapons, 720 ILCS 5/24-1 et seq. 10. Mob action, 720 ILCS 5/25-1 et seq. 11. Theft, 720 ILCS 5/16-1 et seq. g.A tenant who is an innocent party or the victim of a crime, including but not limited to actual or threatened domestic violence, or sexual violence, will not be in violation of this Section or subject to eviction based on criminal activity. Nothing in this Section prohibits the landlord from evicting only the perpetrator of the domestic violence, or sexual violence, or other criminal activity without affecting the tenancy of the remaining tenants in the unit. h.A Tenant will not be in violation of this Section or subject to eviction based on: 1.Contact made to police or other emergency services, if: A. The contact was made with the intent to prevent or respond to domestic violence or sexual violence; B. The intervention or emergency assistance was needed to respond to or prevent domestic violence or sexual violence; or C. The contact was made by, on behalf of, or otherwise concerns an individual with a disability and the purpose of the contact was related to that individual's disability. 2.An incident or incidents of actual or threatened domestic violence or sexual violence against a tenant, household member, or guest occurring in the dwelling unit or on the premises; or 3.Criminal activity or a local ordinance violation occurring in the dwelling unit or on the premises that is directly relating to domestic violence or sexual violence, engaged in by a tenant, member of a tenant's household, guest, or other party, and against a tenant, household member or guest. 15. ADDITIONAL LANDLORD OBLIGATIONS. (SECTION 5-3- 5-3) a.The landlord shall maintain the premises in substantial compliance with the applicable codes of the city and shall promptly make any and all repairs necessary to fulfill this obligation. b.The landlord and tenant of any dwelling unit may agree that the tenant is to perform specified repairs, maintenance tasks, alterations or remodeling only if: (1) the agreement of the parties is entered into in good faith and not for the purpose of evading the obligations of the landlord and is set forth in a separate writing signed by the parties and supported by adequate consideration; and (2) the agreement does not diminish or affect the obligation of the landlord to other tenants in the premises. c.Landlord must address, which may include commencing eviction proceedings, with tenant any and all violations of Section 5-3- 4-5, Prohibition against Criminal Activity on Premises, to ensure other tenants and occupants of the landlord's property have housing free from criminal activity. 16. TENANT’S REMEDIES FOR LANDLORD’S NON COMPLIANCE. (SECTION 5-3-7-1) a.If there is a material noncompliance by the landlord with the rental agreement or with section 5-1(F) or 5-3 of this chapter, the tenant may deliver a written notice to the landlord specifying the breach and that the rental agreement will terminate on a date not less than thirty (30) days after receipt of the notice, or in the case of owner occupied dwelling units containing two (2) or fewer rooming units, upon a date not less than forty eight (48) hours after receipt of the notice, unless the breach is remedied by the landlord prior to the expiration of the notice. If the breach is not remedied prior to the expiration of the notice, the rental agreement shall terminate as provided in the notice. The tenant may not terminate for a condition caused by the deliberate or negligent act or omission of the tenant, a member of his/her family, or other person on the premises with his/her consent. b.Except as provided in this chapter, the tenant may recover damages and obtain injunctive relief for any material noncompliance by the landlord with the rental agreement or with Subsection 5-3 of this chapter. If the landlord's noncompliance is willful, the tenant may recover reasonable attorney fees. c.If the rental agreement is terminated, the landlord shall return all security and interest recoverable by the tenant under Subsection 5-1 of this chapter and all prepaid rent. 17. TENANT’S REMEDIES: SELF HELP FOR DEFECTS AND RENT WITHHOLDINGS. (SECTION 5-3-7-3) a.With respect to any single violation, the tenant may choose either the remedy in subsection (a)(1) or (a)(2) of this section. (1) If the landlord fails to comply with the rental agreement or with Subsection 5-3(A) of this chapter, and the reasonable cost of compliance is less than two hundred dollars ($200.00) or an amount equal to one-half (½) of the monthly rent, whichever amount is greater, the tenant may recover damages for the breach under Subsection 7-1(B) of this chapter or may notify the landlord in writing of his/her intention to correct the condition at the landlord's expense. If the landlord fails to comply within fourteen (14) days after being notified by the tenant in writing or as promptly as conditions require in case of emergency, the tenant may have the work done in a workmanlike manner and, after submitting to the landlord a receipted bill from an appropriate tradesman, deduct from his/her rent the amount thereof, not exceeding the limits specified in this subsection; provided, that the tenant has fulfilled his/her affirmative obligations under Subsection 4-1 of this chapter. (2) If the landlord fails to comply with the rental agreement or with Subsection 5-3(A) of this chapter, the tenant may, where the condition has been cited as a code violation by the city, notify the landlord in writing of the tenant's intention to withhold from the monthly rent an amount which reasonably reflects the reduced value of the premises. If the landlord fails to correct the condition within fourteen (14) days after being notified by the tenant in writing, the tenant may, during the time such failure continues, deduct from the rent the stated amount. b.A tenant may not repair at the landlord's expense or withhold rent under this section if the condition was caused by the deliberate or negligent act or omission of the tenant, a member of his/her family or other person on the premises with his/her consent. c.Before correcting a condition affecting facilities shared by more than one dwelling unit, the tenant shall notify all other tenants sharing such facilities of his/her plans, and shall so arrange the work as to create the least practicable inconvenience to the other tenants. 18. TENANT’S REMEDIES FOR LANDLORD’S FAILURE TO SUPPLY ESSENTIAL SERVICES. (SECTION 5-3-7-4) a. If contrary to the rental agreement, the Landlord fails to supply heat, running water, hot water, electricity, gas or plumbing the Tenant may: (1) Deliver a written notice to the landlord specifying the service to be restored, that the service must be restored within seven (7) days of delivery of the notice, and that the rental agreement will terminate automatically at the expiration of the seven (7) days if the specified service is not restored. (2) Pay for the provision of these services and deduct the cost from their next rental payment, or payments, in the event the cost of services procured exceeds the amount of the next rental payment. (3) Recover damages based upon the diminution in the fair rental value. (4) Procure substitute housing during the period of the landlord’s noncompliance, in which case the tenant is excused from paying rent for the period of the landlord’s noncompliance. The tenan t may recover the cost of reasonable values of the substitute housing up to an amount equal to the monthly rent and reasonable attorneys’ fees. b. If the tenant proceeds under this Section, he may not proceed under Sections 5-3-7-1 or 5-3-7-3 for that breach. c. The tenant may not exercise his rights under this Section if the condition was caused by the inability of a utility supplier to provide service or by the deliberate or negligent act or omission of the tenant, a member of his family, or other person on the premises with his consent. 19. TENANT’S REMEDIES FOR LANDLORD’S FAILURE TO DELIVER POSSESSION OF PREMISES. (SECTION 5-3-7-2) 250 of 448 a. If the landlord fails to deliver possession of the dwelling unit to the tenant in compliance with the rental agreement and Subsection 5-3 of this chapter, rent abates until possession is delivered and the tenant may: (1) Upon at least five (5) days' written notice to the landlord, terminate the rental agreement and upon termination the landlord shall return all prepaid rent and security; or (2) Demand performance of the rental agreement by the landlord and, if the tenant elects, maintain an action for possession of the dwelling unit against the landlord or any person wrongfully in possession and recover the damages sustained by him/her. b. If a person's failure to deliver possession is willful, an aggrieved person may recover from that person wrongfully in possession, an amount not more than two (2) months' rent or twice the actual damages sustained by him/her, whichever is greater, and reasonable attorney fees. 20. TENANT’S REMEDIES FOR LANDLORD’S UNLAWFUL INTERRUPTION OF TENANCY. (SECTION 5-3-12-5) a. If a Landlord or any person acting at his direction violates paragraph 32 of this Lease, the Tenant shall have the right to terminate the rental agreement by sending the Landlord written notice of his intention to terminate within three (3) days of the violation. If the rental agreement is terminated, the Landlord shall return all security deposit, prepaid rent and interest to the Tenant in accord with paragraphs 10 and 11 of the Lease. 21. LANDLORD’S NONCOMPLIANCE AS DEFENSE TO ACTION FOR THE POSSESSION OR RENT. (SECTION 5-3-7-5) a.In an action for possession based upon nonpayment of rent or in an action for rent where the tenant is in possession, the tenant may counterclaim for any amount which he/she may recover under the rental agreement or this chapter. In that event, the court may order the tenant to pay into court all or part of the rent accrued and thereafter accruing, and shall determine the amount due to each party. The party to whom a net amount is owed shall be paid first from the money paid into court, and the balance by the other party. If no rent remains due after application of this section, judgment shall be entered for the tenant in the action for possession. If the defense or counterclaim by the tenant is without merit, the landlord may recover reasonable attorney fees. b.In an action for rent where the tenant is not in possession, the tenant may counterclaim as provided in subsection (a) of this section, but the tenant is not required to pay any rent into court. 22. LANDLORD AND TENANT REMEDIES FOR ABUSE OF ACCESS. (SECTION 5-3-8-2) a.If the tenant refuses to allow lawful access, the landlord may obtain injunctive relief to compel access or terminate the rental agreement. In either case, the landlord may recover damages and reasonable attorney fees. b.If the landlord makes an unlawful entry or a lawful entry in an unreasonable manner or makes repeated demands for entry otherwise lawful, but which have the effect of harassing the tenant, the tenant may obtain injunctive relief to prevent the recurrence of the conduct, or terminate the rental agreement. In each case, the tenant may recover an amount equal to not more than two (2) months' rent or twice the damages sustained by him/her, whichever is greater, and reasonable attorney fees. 23. LANDLORD’S REMEDIES FOR TENANT’S NONCOMPLIANCE (SECTION 5-3-6-1) a. (1) If there is a material noncompliance by the tenant with the rental agreement or with Sections 1 (A)-(G), the Landlord may deliver a written notice to the tenant specifying the acts and omissions constituting the breach and that the rental agreement will terminate upon a date not less than thirty (30) days after receipt of the notice, unless the breach is remedied by the tenant prior to the expiration of the notice. If the breach is not remedied prior to the expiration of the notice, the rental agreement shall terminate as provided in the notice. (2) If there is a material noncompliance by the tenant with any of the provisions of Subsections 4-1(A) through (G) of this Chapter after expiration of the landlord's written notice to tenant to remedy the acts and omissions specified in the notice delivered pursuant to Subsection (A)1 of this Section, throughout the remainder of the term of the rental agreement, the landlord may deliver written notice to the tenant that the rental agreement shall terminate not less than thirty (30) days after delivery of the written notice to terminate. (3) If there is noncompliance by the tenant with Section 1 (H), the landlord may deliver written notice to the tenant specifying the acts constituting the breach and that the rental agreement will terminate upon a date not less than thirty (30) days after receipt of the notice, or, in the case of owner-occupied dwelling units containing two or fewer rooming units, upon a date not less than forty-eight (48) hours after receipt of notice. b. If the rent is unpaid when due and the Tenant fails to pay the unpaid rent within ten (10) days, or, in the case of owner-occupied dwelling units containing two or fewer rooming units, within forty- eight (48) hours after receipt of written notice by the Landlord of his/her intention to terminate the rental agreement. c. Except as provided herein, the landlord may recover damages and obtain injunctive relief for any noncompliance by the tenant with rental agreement or with Section 5-3-4-1. If the tenant’s noncompliance is willful, the landlord may recover reasonable attorneys’ fees. 24. SUBLEASES, LANDLORD’S REMEDIES IF TENANT ABANDONS PREMISES. (SECTION 5-3-6-2) If the tenant abandons the dwelling unit, the landlord shall make a good faith effort to rent it at a fair rental. This shall include the acceptance of reasonable subleases. If the landlord succeeds in renting the dwelling unit at a fair rental, the tenant shall be liable for the amount by which the rent due from the date of abandonment to the termination of the initial rental agreement exceeds the fair rental subsequently received by the landlord from the date of abandonment to the termination of the initial rental agreement. If the landlord makes a good faith effort to rent the dwelling unit at a fair rental and is unsuccessful, the tenant shall be liable for the rent due for the period of the rental agreement. In either event, the tenant shall be liable for the advertising expenses and reasonable redecoration costs incurred by the landlord in rerenting the dwelling unit. 25.LANDLORD’S REMEDIES FOR TENANT’S HOLD OVER. (SECTION 5-3-8-1) If the tenant remains in possession without the landlord's consent, after expiration of the term of the rental agreement or its termination, the landlord may bring an action for possession and if the tenant's holdover is wilful, the landlord in addition may recover an amount not more than two (2) months' periodic rent or twice the damages sustained by him/her, whichever is greater, and reasonable attorney fees. If the landlord consents to the tenant's continued occupancy, Subsection 3-1(C) of this chapter applies. 26.LANDLORD’S REMEDY IF LEASE IS TERMINATED (SECTION 5-3-6-4) If the rental agreement is terminated, the landlord may have a claim for possession and for rent and a separate claim for damages for breach of the rental agreement and reasonable attorney fees, as provided in subsection 5-1(C) of this chapter. 27.LANDLORD’S REMEDIES REGARDING PROPERTY ABANDONED BY TENANT. (SECTION 5-3-6-5) a.Except as otherwise agreed, if, upon termination of a tenancy (other than by an order of a court of competent jurisdiction) including, but not limited to, a termination after expiration of a lease or by surrender or abandonment of the premises, a tenant has left personal property on the premises, and the landlord reasonably believes that the tenant has abandoned such personal property, the landlord may: 1.Notify the tenant in writing of his/her demand that such property be removed within the dates set forth in such notice (but not less than 15 days after delivery or mailing of such notice); and that if such property is not removed within the time specified, the property may be sold. If the property is not removed within the time specified in such notice, the landlord may sell the property at a public sale or at a commercially reasonable private sale. The proceeds, less reasonable costs incurred by such sale or storage of property, shall be held by the landlord for the tenant for one year. If the tenant does not claim the proceeds within one year, the proceeds shall be the property of the landlord. 2.If the tenant has left personal property which is reasonably determined by the landlord to be valueless or of such 251 of 448 little value that the cost of storing and conducting a sale would probably exceed the amount that would be realized from such sale, the landlord may notify the tenant in writing that such property be removed by the date specified in such notice (but not less than 15 days after delivery or mailing of such notice), and that if such property is not removed within the time specified, the landlord intends to destroy or otherwise dispose of the property. If the property is not removed within the time specified in the notice, the landlord may destroy or otherwise dispose of the property. 3. The notice shall indicate his/her election to sell specific items of the tenant's personal property and to destroy or otherwise dispose of the remainder of said property. b. For purposes of this section, "abandonment" shall mean that the tenant has vacated the premises, and that his/her rent is in default and that notice by the landlord to terminate the rental agreement as provided in Subsection 6-1(B) of this chapter has expired. c. After sending written notice, as provided in Subsection (A) of this section, the landlord shall store all personal property of the tenant in a place of safekeeping and shall exercise reasonable care of the property, but shall not be responsible to the tenant for any loss not caused by the landlord's deliberate or negligent act or omission. The landlord may elect to store the property in or about the previously vacated premises. In such case, the storage shall not exceed commercially reasonable storage rates. If the tenant's property is removed to a commercial storage company, the storage cost shall include the actual charge for such storage and removal from the premises to the place of storage. d. After the landlord's notice under Subsection (A) of thi s section, if the tenant makes timely response in writing of his/her intention to remove the personal property from the premises and does not do so within the time specified in the landlord's notice or within thirty (30) days of the delivery or mailing of the tenant's written response or a mutually agreeable date (whichever is later), it shall be conclusively presumed that he/she has abandoned such property. In the event the tenant removes the property after notice, the landlord shall be entitled to the cost of storage for the period the property has remained in his/her safekeeping. e. Any public sale, authorized under the provisions of this section, shall be conducted pursuant to law in such instances made and provided. 28. LIMITATION OF LANDLORD’S LIABILITY. (SECTION 5- 3-5-4) a. Unless otherwise agreed, a Landlord who sells the premises is relieved of liability under the Lease for events occurring subsequent to written notice to the Tenant of the sale. However, he remains liable to the Tenant for any property and money to which the Tenant is entitled under Subsection 1 and all prepaid rent, unless the Tenant receives written notice that such property, money and prepaid rent have been transferred to the buyer, and that the buyer has accepted liability for such property, money and prepaid rent. b. Unless otherwise agreed, the manager of the premises is relieved of liability under this Lease for events occurring after written notice to the Tenant of the termination of his management. 29. LEAD DISCLOSURE REQUIREMENTS. (SECTION 5-3-5-5) Landlords subject to this Ordinance must follow all applicable state and federal regulations regarding lead poisoning and must specifically: a. Provide all prospective and current lessees with a copy of the current approved U.S. Environmental Protection Agency federal pamphlet on lead-based paint disclosure. b. Disclose any known lead hazards. 30. WAIVER OF LANDLORD’S RIGHT TO TERMINATE LEASE. (SECTION 5-3-6-3) Acceptance of rent with knowledge of a default by the tenant, or acceptance of performance by him/her that varies from the terms of the rental agreement or rules or regulations subsequently adopted by the landlord, constitutes a waiver of his/her right to terminate the rental agreement for that breach, unless otherwise agreed after the breach has occurred. 31. A FIRE OR CASUALTY DAMAGE. (SECTION 5-3-7-6) a. If the dwelling unit or premises are damaged or destroyed by fire or casualty to an extent that enjoyment of the dwelling unit is substantially impaired, the tenant may: 1. Immediately vacate the premises and notify the landlord in writing within fourteen (14) days thereafter of his/her intention to terminate the rental agreement, in which case the rental agreement terminates as of the date of vacating; or 2. If continued occupancy is lawful, vacate any part of the dwelling unit rendered unusable by the fire or casualty, in which case the tenant's liability for rent is reduced in proportion to the diminution in the fair rental value of the dwelling unit. b. If the rental agreement is terminated, the landlord shall return all security recoverable under section 5-3-5-1 of this chapter and all prepaid rent. Accounting for rent in the event of termination or apportionment shall be made as of the date of the fire or casualty. c. A tenant may not exercise remedies in this section if the fire or casualty damage was caused by the deliberate or negligent act or omission of the tenant, a member of his/her family, or person on the premises with his/her consent. 32. NOTICE OF REFUSAL TO RENEW RENTAL AGREEMENT. (SECTION 5-3-8-3) a. If the rental agreement will not be renewed or if a month-to- month tenancy will be terminated, the Landlord shall notify the Tenant in writing thirty (30) days prior to the termination date. b. If the Landlord fails to give the required written notice, the Tenant may remain in his dwelling for two (2) months, commencing on the date that the written notice is received by the Tenant. During such period, the terms and conditions of the tenancy shall be the same as the terms and conditions during the month of tenancy immediately preceding the notice. 33. RETALIATORY CONDUCT PROHIBITED. (SECTION 5-3- 9-1) a. Except as provided in this paragraph a. Landlord may not retaliate by increasing rent or decreasing services or by bringing or threatening to bring action for possession or by refusing to renew a rental agreement because the Tenant has: (1) Complained in good faith of a code violation to the government agency charged with the responsibility for the enforcement of such codes; (2) Complained to the Landlord of a violation under paragraphs 14 and 27 of this Lease and Section 5-2-5-2(D) or Section 5-3-5-3 of the ERLTO. (3) Organized or become a member of a Tenant union or similar organization or, (4) Exercised or attempted to exercise any right to enforce any remedy granted to him under this Lease. b. If the Landlord acts in violation of subsection (a) the Tenant has a defense in any retaliatory action against him for possession and is entitled to the following remedies: he shall recover possession or terminate the rental agreement and in either case, recover an amount equal to and not more than two (2) months rent or twice the damages sustained by him, whichever is greater and reasonable attorney’s fees. If the rental agreement is terminated, the Landlord shall return all security deposits and interest recoverable under paragraph 10 and 11 of this Lease and all prepaid rent. In an action by or against the Tenant, if there is evidence of a previous Tenant complaint within one year prior to the alleged act of retaliation, it may be presumed that the Landlord’s conduct was retaliatory. The presumption does not arise if the Tenant is making a retaliation complaint regarding a proposed rent increase which applies to all tenants renewing their leases around the same time period. c. Not withstanding subsections (a) and (b) a Landlord may bring an action for possession if: (1) The violation of code was caused primarily by lack of care by the Tenant, a member of his family or other person on premises with his consent, or (2) The Tenant is in default for payment of rent, other than a purported default under paragraphs 15, 16 and 17 of this Lease and Section 5-3-7-3 (A-C) and Section 5-3-7-4 (A-C) of the ERLTO. 252 of 448 34. UNLAWFUL INTERRUPTION OF TENANCY BY LANDLORD PROHIBITED. (SECTION 5-3-12-1 AND SECTION 5-3-12-2) a. The Landlord or any person acting at his discretion shall not knowingly oust or dispossess or attempt to dispossess any Tenant from a dwelling unit without authority of law, by plugging, charging, adding or removing any lock or latching device, or by blocking any entrance into said unit, or by removing any door or window from said unit, or by interfering with the services to said unit, including, but not limited to electricity, gas, hot water, plumbing, heat or telephone service, or by removing a Tenant’s personal property from said unit; or by the use of force or threat of violence, injury or force to a Tenant’s person or property; or by any other act rendering a dwelling unit or any part thereof or any personal property located therein inaccessible or uninhabitable. b. The provision of subparagraph (a) shall not apply where: (1) The Landlord acts in compliance with laws of Illinois pertaining to forcible entry and detainer and engages with Sherriff of Cook County to forcibly evict a Tenant or his personal property, or (2) The Landlord acts in compliance with the laws of Illinois pertaining to distress for rent, or, (3) The Landlord acts pursuant to court order, or, (4) The Landlord interferes temporarily with possession only as necessary to make needed repairs or inspection and only as provided by law, or, (5) The Tenant has a right to possession of the dwelling unit but has been absent therefrom for thirty (30) consecutive days without advising the Landlord of such absence of his/her intent to return, current rent is thirty (30) or more days overdue, and after diligent inquiry, the Landlord has reason to believe that Tenant has abandoned the premises and does not intend to return. 35. LANDLORD RULES AND REGULATIONS. (SECTION 5-3- 4-2 (A and B). a. Only written landlord Rules and Regulations are enforceable. b. The following rules and regulations if attached hereto, shall be part of this agreement. _________________________________________________________ DELIVERY OF RESIDENTIAL LANDLORD AND TENANT ORDINANCE. As of the date of printing of this lease form, the lease, when fully executed, shall satisfy Section 5-3-10 of the City Code which requires the Landlord to attach a copy of the City of Evanston Residential Landlord and Tenant Ordinance to each written rental agreement and that an acknowledgement of receipt be noted on the lease. WITNESS the signatures of the parties hereto, as of the first date appearing above. LANDLORD _______________________________________ TENANT __________________________________________ If multiple Tenants: __________________________________ NOTE: Both Landlord and Tenant should initial each page of any typed or handwritten attachments to Agreement and each party should retain on fully executed copy of this Agreement. 253 of 448 For City Council Meeting of March 11, 2019 Item A18 Resolution 18-R-19, Loan to Police Chief Demitrous Cook For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Wally Bobkiewicz, City Manager Subject: Resolution 18-R-19, Loan Agreement with Police Chief, Demitrous Cook Date: March 5, 2019 Recommended Action: Staff recommends City Council adoption of Resolution 18-R-19 approving a loan to Police Chief, Demitrous Cook. Funding Source: General Fund (Account 100.12230). As this is a loan, the expense is being booked to a receivable account and the money will be repaid into the same account upon his departure. Livability Benefit: Education, Arts & Community: Promote a cohesive and connected community Health & Safety: Improve emergency prevention and response Summary: On January 2, 2019, the City appointed Demitrous Cook as the new Police Chief of the Evanston Police Department. In 2007, Police Chief, Richard Eddington, was loaned $100,000 to relocate his personal residence to Evanston. In 2009, Wally Bobkiewicz was loaned $200,000 as relocation assistance from the City. In 2017, Fire Chief, Brian Scott, was loaned $100,000 to relocate his personal residence to Evanston. The terms of the loan are the same for repayment with the previous three loans issued. The loan balance accrues at 0% interest during the term that Chief Cook is employed and must be repaid within one year of ending employment with the City. The terms of this loan to Chief Cook will be $100,000 at 0% and secured by a junior mortgage. Attachments: 18-R-19 with Promissory Note Memorandum 254 of 448 2/26/2019 18-R-19 A RESOLUTION Authorizing the City Manager to Negotiate and Execute a Loan Agreement with Police Chief, Demitrous Cook NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Manager is hereby authorized and directed to negotiate and execute a loan agreement between the City of Evanston and Demitrous Cook, Evanston Police Chief. Attached hereto as Exhibit A and incorporated herein by reference (the “Agreement”) for a loan issued in the amount of One Hundred Thousand and no/100 Dollars ($100,000.00). SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions of the Agreement as he may determine to be in the best interest of the City. SECTION 3: This Resolution 18-R-19 will be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2019 Approved as to form: _______________________________ Michelle L. Masoncup, Corporation Counsel 255 of 448 ~2~ EXHIBIT A Loan Agreement 256 of 448 PROMISSORY NOTE Lender: City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Borrower: Demitrous Cook (insert address) Evanston, IL 60201 $100,000.00 (One Hundred Thousand and no/100 Dollars) The Borrower, Demitrous Cook, for value received, promises to pay to the order of the City of Evanston (hereafter, together with any holder hereof, called “City”), having its principal office located at 2100 Ridge Avenue, Evanston, Illinois 60201, the principal sum of $100,000.00 (One Hundred Thousand and no/100 Dollars), within one year after the date termination of my employment as Police Chief of the Evanston Police Department, regardless of whether such termination is voluntary, involuntary, or through retirement (the “Maturity Date”). In addition to payment of the principal sum to City as provided for above, the Borrower promises and agrees to pay City interest on the amount of principal outstanding from time to time (computed on the basis of a 360-day year for the actual number of days elapsed) at the rate of 0% percent per annum, while I am employed as Police Chief. Interest on the principal sum after the date of termination of employment of the Borrower until the Maturity Date shall accrue and be paid on the unpaid principal balance at the rate equal to 0% interest and after the Maturity Date at a rate of 4% (four percent) interest. The indebtedness evidenced by this Note (including all principal and interest) and is secured by a Mortgage dated _________ 2019, and/or any other related loan agreement and security instruments applicable to the following real property: Commonly known as: (insert address) Property Identification Number (“PIN”): (insert PIN) The Borrower may prepay the principal amount outstanding in whole or in part without premium or penalty of any kind. Any partial prepayment shall be applied against the principal amount outstanding. 257 of 448 DEFAULTS AND REMEDIES Failure of the Borrower to pay any amount due hereunder for a period in excess of ten days after it becomes due and payable under this Note, whether interest, principal, or otherwise on the Maturity Date, or the occurrence of any other Default (as defined herein or in the Mortgage), shall constitute an event of default hereunder. At any time during the existence of any Default, and at the option of the City, the entire unpaid principal balance under this Note, together with interest accrued thereon and all other sums due from the Borrower hereunder or under the Mortgage or any of the other security agreements or documents (collectively, the “Loan Documents”), shall without notice become immediately due and payable. If any attorney is engaged by the City, including in-house staff (a) to collect the indebtedness evidenced hereby or due under the Loan Documents, whether or not legal proceedings are thereafter instituted by the City; (b) to represent City in any bankruptcy, reorganization, receivership, or other proceedings affecting creditors’ rights and involving a claim under this Note; (c) to protect the liens of any of the Loan Documents; (d) to represent City in any other proceedings whatsoever in connection with this Note or any of the Loan Documents or the real estate described therein; or (e) to represent City in monitoring the loan evidenced by this Note or any renewal, restructure, amendment, or the like applicable thereto, then the Borrower shall pay to City all reasonable attorneys’ fees and expenses incurred or determined to be due in connection therewith, in addition to all other amounts due hereunder. Bank’s remedies under this Note, the Mortgage, and all of the other Loan Documents shall be cumulative and concurrent and may be pursued against the Borrower, the real estate described in the Mortgage, and any other security described in the Loan Documents or any portion or combination of such real estate and other security, and City may resort to every other right or remedy available at law or in equity without first exhausting the rights and remedies contained herein, all in the City’s sole discretion. Failure of the City, for a period of time or on more than one occasion to exercise its option to accelerate the maturity date shall not constitute a waiver of the right to exercise that option at any time during the continued existence of the Default or in the event of any subsequent Default. City shall not by any other omission or act be deemed to waive any of its rights or remedies hereunder unless such waiver is in writing and signed by the City, and then only to the extent specifically set forth therein. A waiver in connection with one event shall not be construed as continuing or as a bar to or waiver of any right or remedy in connection with a subsequent event. OTHER MATTERS 1. WAIVER: The Borrower agrees to be bound and (a) waive and renounce any and all redemption and exemption rights and the benefit of all valuation and appraisement privileges against the indebtedness evidenced hereby or by any extension or renewal hereof; (b) waive presentment and demand for payment, notices of nonpayment and of dishonor, protest of dishonor, and notice of protest; (c) waive all notices in connection with the delivery and acceptance hereof and all other notices in 258 of 448 connection with the performance, default, or enforcement of the payment hereof or hereunder; (d) waive any and all lack of diligence and delays in the enforcement of the payment hereof; (e) consent to any and all extensions of time, renewals, waivers, or modifications that may be granted by City with respect to the payment or other provisions hereof, and to the release of any security at any time given for the payment hereof, or any part thereof, with or without substitution, and to the release of any person or entity liable for the payment hereof; and (g) consent to the addition of any and all other makers, endorsers, guarantors, and other obligors for the payment hereof, and to the acceptance of any and all other security for the payment hereof, and agree that the addition of any such Obligors or security shall not affect the liability of any of Obligors for the payment hereof. 2. GOVERNING LAW AND TIME LIMITATION. This Note shall be construed and enforced in accordance with the laws of the State of Illinois. All disputes relating to the interpretation of the provisions of this Lease shall be resolved exclusively by the federal or state court located in Cook County, Illinois, and the parties hereto hereby submit to the jurisdiction and venue of the court for such purpose. The parties hereby waive trial by jury. 3. HEADINGS. The headings of sections and paragraphs in this Note are for convenience only and shall not be construed in any way to limit or define the content, scope, or intent of the provisions hereof. As used in this Note, the singular shall include the plural, and masculine, feminine, and neuter pronouns shall be fully interchangeable, where the context so requires. If any provision of this Note, or any paragraph, sentence, clause, phrase, or word, or the application thereof, in any circumstances, is adjudicated to be invalid, the validity of the remainder of this Note shall be construed as if such invalid part were never included herein. Time is of the essence of this Note. 4. BINDING OBLIGATION. This Note and all provisions hereof shall be binding on all persons claiming under or through the Borrower, which shall include the respective beneficiaries, successors, assigns, legal and personal representatives, executors, administrators, devisees, legatees, and heirs of the Borrower. The Parties have caused this Note to be executed as of the date first written above. BORROWER: ______________________________ Demitrous Cook CITY OF EVANSTON By: ____________________________ Wally Bobkiewicz, City Manager 259 of 448 For City Council Meeting of March 11, 2019 Item A19 Ordinance 19-O-19: Authorizing the Sale of Surplus Fleet Vehicles For Introduction To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Shanalee Gallagher, ICMA Management Fellow Sean Ciolek, Division Manager of Facilities and Fleet Subject: Ordinance 19-O-19, Sale of Surplus Property Fleet Vehicles Date: March 26, 2019 Recommended Action: Staff recommends that City Council adopt Ordinance 19-O-19, directing the City Manager to offer the sale of vehicles owned by the City through public auction at the Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on Tuesday, March 26, 2019 or any other subsequent America’s Online Auction. These vehicles have been determined to be surplus as a result of new vehicle replacements being placed into service or vehicles that had to be taken out of service for safety reasons with the intention of eventual replacement. Livability Benefit: Innovation & Process: Support Local Government Best Practices Summary: The Fleet Services Division typically participates in two to three vehicle and equipment auctions per year in the Northern Illinois area. The auctions are provided on behalf of America’s Auto Auction, 14001 S. Karlov Avenue, Crestwood, Illinois 60554. America’s Auto Auction is the Northwest Municipal Conference Suburban Purchasing Cooperative’s “bid winner” for auction services for member municipalities. This request authorizes the Facilities and Fleet Services Division of the Administrative Services Department to sell the vehicles listed in the table below through Northwest Municipal Vehicle Auction sponsored by America’s Auto Auction or any subsequent online internet auction to the highest bidder. All net proceeds from the auction will be credited to account number 601.19.7780.56065, “Sale of Surplus Property.” Memorandum 260 of 448 SURPLUS FLEET VEHICLES/EQUIPMENT Cost Center Department Vehicle # Vehicle Make/Model Vehicle Model Year V.I.N. # L.T.D. Miles/Hours 4530 Maintenance/Facilities 255 Ford E350 2004 1FDWE35LX4HB43685 34,795 2285 Police/PST (electric 4-wheeler) 34 Xtreme Green PolicePro 2012 A5XA572VCCL006151 X 2126 Community Development SOLD200 Ford Crown Victoria 2009 2FAHP71V29X105046 63,815 4410 Engineering SOLD204 Ford Crown Victoria 2009 2FAHP71V39X105038 59,883 4310 Street Cleaning/Recycling SOLD736 International 4300 2003 1HTMMAAM53H576768 DEAD 2120 Community Development SOLD804 Ford Crown Victoria 2007 2FAHP71W67X102009 83,624 2435 Health Human Services SOLD 805 Ford Crown Victoria 2009 2FAHP71VX9X105036 66,424 Attachments: Ordinance 19-O-19: Authorizing the Sale of a Surplus Fleet Vehicle Owned by the City of Evanston (Northwest Municipal Vehicle Auction) 261 of 448 2/21/2019 19-O-19 AN ORDINANCE Authorizing the Sale of Surplus Fleet Vehicles Owned by the City of Evanston (Northwest Municipal Vehicle Auction) WHEREAS, the City Council of the City of Evanston (the “City”) has determined it is no longer necessary, practical, or economical, nor in the best interests of the City, to retain ownership of a certain surplus fleet vehicles that have a value in excess of one thousand five hundred dollars ($1,500.00) and are described in Exhibit A, which is attached hereto and incorporated herein by reference; and WHEREAS, the City Council has determined that it is in the best interests of the City to sell said surplus fleet vehicles to the highest bidder, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: Pursuant to Subsection 1-17-3-(B) of the Evanston City Code of 2012, as amended, the City Council hereby authorizes and directs the City Manager to sell the aforementioned surplus fleet vehicles, upon terms and conditions deemed reasonable, necessary, and in the best interests of the City, to the highest bidder at America’s Auto Auctions, the Northwest Municipal Conference Suburban Purchasing Cooperative’s “bid winner” for auction services for member municipalities to be held on or around Tuesday, March 26, 2019 at the Manheim Arena located at 14001 262 of 448 ~2~ S. Karlov Avenue, Crestwood, Illinois 60554, or at any subsequent America’s Auto Auctions Services online auction. SECTION 3: Upon payment of the price indicated by the America’s Auto Auction Services, the City Manager is hereby authorized to convey evidence of ownership of aforesaid surplus fleet vehicles to the America’s Auto Auction Service. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and will be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: This ordinance will be in full force and effect from and after its passage, approval and publication in the manner provided by law. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 263 of 448 ~3~ EXHIBIT A SURPLUS FLEET VEHICLES/EQUIPMENT Cost Center Department Vehicle # Vehicle Make/Model Vehicle Model Year V.I.N. # L.T.D. Miles/Hours 4530 Maintenance/Facilities 255 Ford E350 2004 1FDWE35LX4HB43685 34,795 2285 Police/PST (electric 4-wheeler) 34 Xtreme Green PolicePro 2012 A5XA572VCCL006151 X 2126 Community Development SOLD200 Ford Crown Victoria 2009 2FAHP71V29X105046 63,815 4410 Engineering SOLD204 Ford Crown Victoria 2009 2FAHP71V39X105038 59,883 4310 Street Cleaning/Recycling SOLD736 International 4300 2003 1HTMMAAM53H576768 DEAD 2120 Community Development SOLD804 Ford Crown Victoria 2007 2FAHP71W67X102009 83,624 2435 Health Human Services SOLD 805 Ford Crown Victoria 2009 2FAHP71VX9X105036 66,424 264 of 448 For Acceptance and Placement on File For Action For City Council meeting of March 11, 2019 Item A20 Business of the City by Motion: Funding for Career Partnership Manager at YJC For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Wally Bobkiewicz, City Manager Subject: Agreement with Youth Job Center to Provide Funding for a Career Partnership Manager Date: February 25, 2019 Recommended action: Staff recommends the City Council authorize the City Manager to sign a grant agreement with the Youth Job Center to provide funding in the amount of $90,000 to help cover the costs of a Career Partnership Manager. The position will help facilitate the partnership between the Youth Job Center, the Mayor’s Employer Advisory Council, Evanston Township High School and other community partners who are dedicated to supporting youth and young adults. Funding Source: Funding will be from the Good Neighbor Fund – Other Program Costs (Account 180.99.1800.62490), with FY18 budget of $370,000. Livability Benefits: Economy & Jobs: Expand job opportunities; Develop workforce Educations, Arts & Community: Provide quality education from cradle to career Summary: The Elevate Evanston Initiative was initiated in 2018, recognizing the wealth disparity in our community that is slowly pushing out families because of the cost of living in Evanston. As part of Elevate Evanston, the Mayor’s Employer Advisory Council was developed, chaired by Neil Gambow. Since June of 2018, employers, Evanston Township High School (ETHS) staff and partners have developed a three-year strategy to build a bridge between the high school and employment opportunities. It is estimated that approximately 20 percent of students who graduate from ETHS do not go on and pursue postsecondary education. In addition, another 20-25 percent do Memorandum 265 of 448 not persist in college and seek other options. This effort is gained at building a structure that will continue to provide students with the breadth of options available to them as they graduate from high school, including jobs, apprenticeships and short-term training programs with advancement opportunities. This led to the recognition that although there are many supports at the high school and in the community, the structure for continued access to these opportunities does not exist. This position of the Career Partnership manager will do the following: (see attached scope of work and job description) • Work within the high school to build a structure that integrates these career options into what currently exists. This will include working with counselors, teachers and administration to focus on multiple pathways to careers, college being one of several. • Work with employers to replicate best practices in hiring, onboarding, mentoring and developing employees. Utilize those who have practices in place to develop a peer network and encourage best practices. • Work within ETHS to ensure that 100 students per year are successfully placed in these career opportunities. • Refer alumni and young adults up to age 25 to YJC to get career advising and counseling support. • Other TBD Employer Partners currently participating represent careers in: Retail, Healthcare, Manufacturing, Design, Hospitality, Insurance, Higher Education, Sports/Recreation, Construction, Administrative/ Clerical, Automotive Repair & Maintenance, and more. ETHS will provide offices space, leadership support and access to decisions makers in the school. The position will identify areas that can benefit for strong integration of career and college, and work with ETHS leadership and staff to implement. Attachments: Grant Agreement 266 of 448 GRANT AGREEMENT THIS GRANT AGREEMENT (the “Agreement”) is entered into on this ___ day of February, 2019 (“Effective Date”), by and between the City of Evanston, an Illinois home rule municipality, (“City”), and the Youth Job Center, an Illinois not-for-profit corporation (“YJC”) (individually, the City and YJC are referred to herein as “Party” and collectively, they are referred to as the “Parties”). RECITALS WHEREAS, YJC, Evanston Township High School (“ETHS”), the Mayor’s Employer Advisory Council (“MEAC”) have partnered to develop a three-year strategy to effect systemic change that results in a structure that allows students to transition into post-graduation career options that provide a living wage and fit their individual needs and interests (collectively the “Partnership”); WHEREAS, YJC has staff who support high school students as well as young adults up to age 25. YJC has a proven track record of engaging more than 2,200 young people each year in postsecondary planning and job placement in various positions and training programs. It has developed many long-term relationships with employers who are committed to hiring individuals after successful training and support, based upon the needs of the job; and WHEREAS, YJC is currently fundraising to hire a full-time employee to support the goals of the Partnership and seeks grant funding from the City of Evanston in the amount of $90,000 annually to allow YJC to hire a Career Partnership Manager; and WHEREAS, the City deems this youth development project appropriate to provide funding from the Good Neighbor Fund in the form of a grant (“GN Fund”); and WHEREAS, the City Council of the City of Evanston has determined it is in the best interests of the City to execute a Grant Agreement with YJC to financially support YJC’s efforts collaborate with the Partnership to increase job readiness training for Evanston’s youth residents; and WHEREAS, the City has authorized City staff to manage and administer this Grant Agreement on behalf of the City including, without limitation, authorizing the City Manager to execute this Agreement with YJC, thereby establishing terms, conditions, and requirements for participation in this Agreement, NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated herein by reference, and the mutual obligations of the Parties as follows: 267 of 448 ~2~ AGREEMENT I. TERMS OF GRANT a. YJC shall: 1. Hire, train, and supervise a Career Partnership Manager. The Career Partnership manager will work across agencies to develop sustainable career pathways directly into Evanston area career opportunities. The position will focus on opportunities for ETHS students, particularly those who seek options other than an immediate transition to college, as well as recent graduates up to age twenty-five (25). A full position description is attached Exhibit A. 2. Support the Career Partnership Manager by providing all necessary resources; 3. Fully compensate the Career Partnership Manager; 4. Provide administrative oversight to include: insurance, payroll, performance evaluations, and all other Human Resource responsibilities; 5. Coordinate with ETHS to ensure adequate office space, leadership support, and access to decisions makers in the school. 6. Provide professional development opportunities to the Career Partnership Manager; and 7. Ensure the Career Partnership Manger meets or exceeds the following metrics: i. Assist one hundred (100) ETHS graduating students transitioning successfully work, training programs, and apprenticeship programs with MEAC and local employers; ii. Work with a minimum of twenty (20) MEAC employers to build best practices in hiring, onboarding, and developing staff; iii. Connect graduating seniors with a minimum of five (5) certification programs at Oakton Community College; and iv. Hold Career Promotion weeks at ETHS on at least a quarterly basis. 8. Schedule two (2) update meetings with the Mayor to discuss the progress of the Career Partnership Manager. Meetings should be scheduled four (4) months apart and held no later than October 2019. b. City shall: 1. Utilize MEAC to build a comprehensive list of opportunities for youth and young adults; 2. Meet with YJC to confirm the Career Partnership Manager is meeting the metrics outlined above; and 3. Disburse to issue $90,000 within fourteen (14) days of the grant agreement execution. Total Disbursements under this Grant Agreement: $90,000 268 of 448 ~3~ II. COMPLIANCE WITH LAW YJC agrees to comply with all the requirements now or hereafter in force, of all municipal, county, state and federal authorities. The City will not issue any Grant funds to the YJC if there is in violation of any law, ordinance, code, regulation, or permit. The City agrees to cooperate and assist YJC in such compliance if the assistance of the City is required. III. NOTICES All notices permitted or required hereunder must be in writing and shall be effected by (i) personal delivery, (ii) first class mail, registered or certified, postage fully prepaid, or (iii) reputable same-day or overnight delivery service that provides a receipt showing date and time of delivery, addressed to the following parties, or to such other address as any party may, from time to time, designate in writing in the manner as provided herein: To City: City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Attn: City Manager With a copy to: City of Evanston 2100 Ridge Avenue, Room 4400 Evanston, IL 60201 Attn: Corporation Counsel To Youth Job Center: Youth Job Center 1114 Church Street Evanston, IL 60201 Attn: Karen Tolenaar Demorest Any written notice, demand or communication shall be deemed received immediately if personally delivered or delivered by delivery service to the addresses above, and shall be deemed received on the third day from the date it is postmarked if delivered by registered or certified mail. IV. DEFAULT; REMEDIES; DISPUTE RESOLUTION a. Notice of Default. In the event of failure by either party hereto substantially to perform any material term or provision of this Agreement, the non-defaulting party shall have those rights and remedies provided herein, provided that such non-defaulting party has first provided to the defaulting party a written notice of default in the manner 269 of 448 ~4~ required herein identifying with specificity the nature of the alleged default and the manner in which said default may be satisfactorily be cured. b. Cure of Default Upon the receipt of the notice of default, the alleged defaulting party shall promptly commence to cure, correct, or remedy such default within 90 days and shall continuously and diligently prosecute such cure, correction or remedy to completion. c. City Remedies; Refund of Grant. In the event of a material default by YJC of the terms of this Agreement that has not been cured within the time frame set forth in Paragraph b above, the City, at its option, may terminate this Agreement or may institute legal action in law or in equity to cure, correct, or remedy such default, enjoin any threatened or attempted violation, or enforce the terms of this Agreement. In the event of a default by YJC that occurs after the City has disbursed any Grant funds, the total of such installment of the grant, shall be refunded to the City. d. YJC’s Exclusive Remedies. The parties acknowledge that the City would not have entered into this Agreement if it were to be liable in damages under, or with respect to, this Agreement or any of the matters referred to herein. Accordingly, YJC shall not be entitled to damages or monetary relief for any breach of this Agreement by the City or arising out of or connected with any dispute, controversy, or issue between YJC and the City regarding this Agreement or any of the matters referred to herein, the parties agreeing that declaratory and injunctive relief, mandamus, and specific performance shall be YJC’s sole and exclusive judicial remedies except for any willful misconduct of the City, or its respective officers, officials, representatives, active employees, contractors or agents. V. APPLICABLE LAW AND BINDING EFFECT The laws of the State of Illinois without regard to principles of conflicts of law shall govern the interpretation and enforcement of this Agreement. This Agreement, and the terms, provisions, promises, covenants and conditions hereof, shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs, legal representatives, successors and assigns. YJC hereby represents that the persons executing this Agreement on behalf of YJC have full authority to do so and to bind YJC to perform pursuant to the terms and conditions of this Agreement. 270 of 448 ~5~ VI. COUNTERPARTS This Agreement may be executed by each party on a separate signature page, and when the executed signature pages are combined, shall constitute one single instrument. VII. ENTIRE AGREEMENT, WAIVERS AND AMENDMENTS a. This Agreement and the Exhibit express all understandings of the parties concerning the matters covered in this Agreement. This Agreement integrates all of the terms and conditions mentioned herein or incidental hereto. b. All waivers of the provisions of this Agreement must be in writing and signed by the appropriate authorities of the City or YJC, and all amendments hereto must be in writing and signed by the appropriate authorities of the City and YJC. VIII. NON-ASSIGNMENT YJC shall not assign the obligations under this Agreement, nor any monies due or to become due, without the City’s prior written approval, and YJC proposed assignee’s execution of an assignment and assumption agreement in a form approved by the City. Any assignment in violation of this paragraph is grounds for breach of this Agreement, at the sole discretion of the City Manager. In no event shall any putative assignment create a contractual relationship between the City and any putative assignee. IX. NO WAIVER No failure of either the City or YJC to insist upon the strict performance by the other of any covenant, term or condition of this Agreement, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this Agreement, shall constitute a waiver of any such breach or of such covenant, term or condition. No waiver of any breach shall affect or alter this Agreement, and each and every covenant, condition, and term hereof shall continue in full force and effect. [Remainder of page intentionally left blank] 271 of 448 ~6~ IN WITNESS WHEREOF, the Parties have signed this Agreement as of the date first written above. THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: _________________________________ Its: City Manager, Wally Bobkiewicz Youth Job Center an Illinois not-for-profit corporation By: _________________________________ Its: Executive Director, Karen Tollenaar Demorest 272 of 448 ~7~ EXHIBIT A Career Partnership Manager Position Description YOUTH JOB CENTER POSITION DESCRIPTION Title: Career Partnership Manager - Postsecondary Program: Evanston Collaborative Reports to: Executive Director, YJC; Director for Career & Technical Education Programs, ETHS; Lead, Mayor’s Employer Advisory Council (MEAC) Type: 1.0 FTE – 2- year funding Basic Function: This position will work across agencies to develop sustainable career pathways directly into Evanston area career opportunities. The position will focus on opportunities for Evanston Township High School (ETHS) students, particularly those who seek options other than an immediate transition to college, as well as recent graduates ages 18-25. This role will work with ETHS to modify structure and systems to support successful transitions into employment, apprenticeships and short-term training programs. He/she/they will work with employers to provide information and access to young adults, focusing on industry career pathways with training, ongoing learning/education and advancement opportunities. This role will serve as an ambassador for young people to our communities, and will promote understanding of their strengths and potential. Principle Responsibilities: Evanston Township High School: ● Collaborate with ETHS Leadership to integrate the concept of multiple pathways to post-high school success into ETHS guidance curriculum, culture and communications ● Work in partnership with ETHS counselors and staff to support the full and robust implementation of educational and career plans for students ● Develop and implement information channels about career opportunities and market segments for students and parents starting in freshman year ● Widely share and promote information about, and provide access to individual employer pathways programs that lead to careers for students and young adults ages 18-25 ● Increase parent/guardian awareness about career industry pathways for youth ● Schedule in-school opportunities to provide students with workplace readiness skills training with ETHS staff and partners ● Work with ETHS College & Career Services staff to organize and promote career options events and field trips ● Implement and promote job shadowing, internship and apprenticeship opportunities for students, families and school staff ● Coordinate with Special Education staff to support job placement and supported work programs for SPED/Special Needs students 273 of 448 ~8~ Evanston Area Employers: ● Cultivate and build trusting relationships with the existing Mayor’s Employer Advisory Council (MEAC) employers and cultivate new employers representing new market segments ● Work with employers to identify workforce needs, hiring requirements and internal industry career paths that lead to living wage careers ● Develop a methodology for best practices in career pathways development, including cohort training, hiring practices and orientation with employer partners ● Increase awareness about employment, apprenticeship and training opportunities through communications, internships, job shadows and more ● Support an employer community of practice, building capacity and replicating best practices for quality jobs across employer sites in partnership with MEAC Other: ● Through multi-agency partnerships, develop, implement and maintain processes and practices to support the transition of 18-25-year-old candidates into developed industry career pathways ● Identify agencies that can provide additional support for students in the transition, aligning with ETHS and onsite partner staff ● Develop and document process, ensuring the sustainability of practices ● Develop and maintain database showing program success ● Capture success stories and promote employer best practices ● Other relevant job duties as assigned Required Skills & Experience: ● Five years in a successful position, preferably in workforce planning or human resources ● Exceptional interpersonal and relationship building skills ● Project management skills to facilitate the completion of tasks ● Strong presentation skills ● Ability to balance competing for internal and external demands and pressures ● Entrepreneurial instincts, ability to navigate through ambiguity ● Demonstrated problem-solving skills using innovative approaches ● Demonstrated ability to form and maintain highly effective relationships and networks with individuals and groups inside and outside an organization ● Self-starter, demonstrating a proactive and innovative approache with a high level of passion and initiative ● Experience working with high school students and young people ages 18-25 a plus ● Degree or relevant experience in a related field ● Bi-lingual preferred Preferred: ● Understanding of business strategy, workforce development and youth development practices ● Familiarity with National Career Cluster Framework and Career Pathways This job description is not intended, and should not be construed, to be an all-inclusive list of all responsibilities, skills, efforts, or working conditions as associated with a job. While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add or remove duties from particular jobs and to assign other duties as necessary. 274 of 448 For City Council meeting of March 11, 2019 Item A21 Ordinance 6-O-19, Sale of 1729 Dodge Avenue For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Johanna Leonard, Community Development Director Sarah Flax, Housing and Grants Manager Subject: Ordinance 6-O-19, Authorizing the City Manager to Execute a Sale Contract for City Owned Real Property located at 1729 Dodge Avenue to Evanston Township High School District No. 202 Date: February 14, 2019 Recommended Action: Staff recommends City Council approval of Ordinance 6-O-19 authorizing the City Manager to execute a sale contract for City-owned real property located at 1729 Dodge Avenue to Evanston Township High School District No. 202 (“ETHS”) for affordable housing. A two-thirds majority is required for adoption of this ordinance. Livability Benefits: Built Environment: Support housing affordability, and provide compact and complete streets and neighborhoods; Equity & Empowerment: Ensure equitable access to community benefits, support quality human service programs, and support poverty prevention and alleviation. Summary: Ordinance 6-O-19 authorizes the sale of 1729 Dodge Avenue to ETHS according to the terms of the Intergovernmental Agreement Between the City of Evanston and Evanston Township High School District No. 202 Regarding the Affordable Housing Program as the site of a residential home being constructed in ETHS’ Geometry In Construction class, and of Ordinance 5-O-19 authorizing the City Manager to negotiate the sale of 1729 Dodge Avenue to ETHS for the sum of $1.00. ETHS will pay closing costs, per the terms of the Purchase and Sale Agreement. Ordinance 5-O-19 Authorizing the City Manager to Negotiate the Sale of City-Owned Real Property Located at 1729 Dodge Avenue to Evanston Township High School District No. 202 was approved by City Council on January 11, 2019. Ordinance 6-O-19 is necessary to complete the procedural requirements outlined for the sale of City real property per Section 1-17-4-2 of the City Code. Attachments: Ordinance 6-O-19 with Purchase and Sale Agreement Memorandum 275 of 448 1/15/2019 6-O-19 AN ORDINANCE Authorizing the City Manager to Execute a Sale Contract for City Owned Real Property located at 1729 Dodge Avenue to Evanston Township High School District No. 202 WHEREAS, the City of Evanston owns real property located at 1729 Dodge Avenue, Evanston, Illinois, 60201 and legally described in Exhibit A, attached hereto and incorporated herein by reference (the “Subject Property”); and WHEREAS, the City acquired the Subject to implement the Intergovernmental Agreement for Affordable Housing Agreement (“Agreement”) dated June 26, 2018 by and between the City and Evanston Township High School District No. 202 (ETHS); and WHEREAS, ETHS will construct a home through the Geometry in the Classroom program and the home will be relocated to the Subject Property; and WHEREAS, the City Council of the City of Evanston has determined that ownership of the aforesaid Subject Property is no longer necessary, appropriate, required, or in the best interests of the City of Evanston and seeks to sell the Subject Property to ETHS to further implement terms of the Agreement for affordable housing; and WHEREAS, pursuant to Ordinance 5-O-19, the City Council, by a vote of at least two-thirds (⅔) of the elected Aldermen then holding office, did direct the City Manager to negotiate the sale of 1729 Dodge; and WHEREAS, pursuant to Ordinance 5-O-19, the City Manager has negotiated the sale of the Subject Property; and 276 of 448 6-O-19 ~2~ WHEREAS, the City Manager recommends that the City Council hereby approve the sale of the Subject Property, with the City as Seller and ETHS as Buyer; and WHEREAS, the City Council hereby finds and determines that the best interests of the City of Evanston and its residents will be served by conveying the Subject Property, on terms consistent with the Sale Agreement for Real Estate, attached hereto as Exhibit B and incorporated herein by reference (hereinafter, the “Agreement”); and WHEREAS, as required by Section 1-17-4-2-(B) of the Evanston City Code, 2012, as amended (the “City Code”), a Notice of Intent to Sell Certain Real Estate, was published in the Evanston Review, a newspaper in general circulation in the City of Evanston, on February 7, 2019, neither less than fifteen (15) nor more than thirty (30) days before the date on which the City Council considered adoption of this ordinance authorizing the sale of the Property, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council of the City of Evanston hereby approves the negotiated sale of the Subject Property with the City as Seller and ETHS as Buyer. SECTION 3: The City Manager is hereby authorized and directed to sign, and the City Clerk is hereby authorized and directed to attest, the Agreement, pursuant to the terms of which the Subject Property shall be conveyed. The City Manager is further authorized to negotiate any changes or additional terms and conditions with respect to the sale of the aforesaid Subject Property as the City Manager may deem fit and proper. 277 of 448 6-O-19 ~3~ SECTION 4: The City Manager and the City Clerk, respectively, are hereby authorized and directed to execute, attest, and deliver such other documents, agreements, and certificates as may be necessary to effectuate the sale herein authorized. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications hereof that can be given effect without the invalid provision or application, and each invalid application hereof is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Ayes: ______________ Nays: ______________ Introduced:_________________, 2019 Adopted:___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Michelle L. Masoncup, Corporation Counsel 278 of 448 6-O-19 ~4~ EXHIBIT A LEGAL DESCRIPTION COMMON ADDRESS: 1729 Dodge Avenue, Evanston, IL 60201 PERMANENT INDEX NUMBERS: 10-13-220-008-0000 279 of 448 6-O-19 ~5~ EXHIBIT B Sale Agreement of Real Estate 280 of 448 2642924.1 PURCHASE AND SALE AGREEMENT THIS PURCHASE AND SALE AGREEMENT (“Agreement”) is made as of the date the last party signs this Agreement (the “Effective Date”), and is by and between the City of Evanston, an Illinois home rule unit of government located in Cook County, Illinois (“Seller”), and Board of Education of Evanston Township High School District No. 202, City of Evanston, Cook County, Illinois (“Purchaser”). WITNESSETH: WHEREAS, Seller is the owner of that certain property commonly known as 1729 Dodge, Evanston, Illinois and more particularly described on Exhibit A attached hereto and made a part hereof (the “Property”); and WHEREAS, the Seller desires to convey the Property to Purchaser, NOW, THEREFORE, for and in consideration of the promises and of the mutual covenants and agreements hereinafter set forth, the parties agree to the terms of this Agreement, which reads in its entirety as follows: 1. Agreement to Purchase. Purchaser agrees to purchase and Seller agrees to sell and convey or cause to be conveyed to Purchaser, or its designee, by Special Warranty Deed (the “Deed”), good and merchantable title to the Property at the price and subject to the terms, conditions and provisions hereinafter set forth. The Deed shall be substantially in the form attached hereto as Exhibit B. 2. Purchase Price. Purchaser agrees to pay and Seller agrees to accept as the purchase price the sum of $1.00 (“Purchase Price”) payable at closing. 3. Survey. Seller will not be providing a survey and the Buyer may obtain one at its own cost and expense. 4. Taxes. (a) Taxes for Years Prior to Closing. Seller will pay in full all general real property taxes that are levied with respect to the Realty for tax years prior to the year of closing. (b) Tax Challenges. If any tax challenge is ongoing with respect to the Realty for general real estate taxes levied for any tax years prior to the year of Closing, Seller will receive the full benefit of any refund arising out of such tax challenge. If any tax challenge commenced by Seller results in a reduction in taxes for the general real estate taxes levied for the year of Closing, the parties shall re-prorate taxes for the year of Closing upon receipt of the actual tax bill or adjusted tax bill. This Section 9(b) expressly survives Closing. 281 of 448 2642924.1 (c) Taxes for Current Year of Closing. All general real property taxes that are levied with respect to the Realty for the year of Closing will be prorated at the rate of 105% between Buyer and Seller as of the business day immediately prior to the Closing Date. If the precise amount of taxes levied for the year of Closing cannot be determined, then the proration shall be computed on the basis of the lesser of (i) the taxes on the Realty levied for the immediately preceding tax year; or (ii) an amount equal to the taxable valuation, if available, of the Property in the year of Closing multiplied by the prior tax year’s total tax rate. 5. Title Policy. (a) At Purchaser’s expense, Purchaser shall obtain a title commitment (the “Commitment”) with respect to the Property. The Commitment shall establish that the Property is clear of all liens and encumbrances whatsoever, except for general real estate taxes not due and payable, covenants, conditions, restrictions and other matters of record. If the Commitment discloses unpermitted exceptions, Seller may elect, within 30 days after the date of delivery thereof, to have such exceptions removed from the Commitment or to have the title insurance company commit to insure against loss or damage that may be occasioned by such exceptions. If at the end of said 30-day period Seller fails to have the unpermitted exceptions removed or insured against, Purchaser may elect, upon notice to Seller within ten days after expiration of the 30-day period, to accept title as it then is. If Purchaser does not elect to accept title as it then is, Purchaser shall have the right to terminate this Agreement and will have no obligation to acquire the Property. (b) Purchaser shall, at Purchaser’s expense, obtain a title insurance policy by Chicago Title Insurance Company through its agent, Greater Illinois Title Company, or another title company acceptable to Purchaser (“Title Insurer”), dated as of the date Closing (as hereinafter defined) in a nominal amount with extended coverage over the general exceptions, free and clear of all liens and encumbrances whatsoever, except for general real estate taxes not due and payable, covenants, conditions, restrictions and other matters of record shown on the title commitment and those additional matters approved by Purchaser (the “Permitted Exceptions”). (c) The title commitment shall be conclusive evidence of good and merchantable title as therein shown as to all matters insured by the policy, subject only to the exceptions as therein stated. Seller shall also furnish Purchaser an affidavit of title in customary form covering the date of Closing and showing title in Seller subject only to the Permitted Exceptions. 6. Representations. (a) Seller’s Representations. As an inducement to Purchaser to enter into this Agreement Seller hereby represents to Purchaser and agrees as follows: 282 of 448 2642924.1 (i) Seller has the right, power and authority to sell the Property, subject to the terms and conditions provided for in this Agreement, and to execute, deliver and perform its obligations under this Agreement and all other instruments, conveyances and documents to be executed and delivered in connection with the transaction contemplated herein. This Agreement and all other documents executed and delivered, or to be executed and delivered by Seller in connection with this Agreement have been, or at the appropriate time will be, duly executed and delivered and constitute or, upon such execution and delivery will constitute, the legal, valid and binding obligations of Seller, enforceable in accordance with the respective terms and provisions. No consent or approval of any person, firm, corporation or governmental authority is required to be obtained by Seller in order for Seller to enter into this Agreement. (ii) To the best of Seller’s knowledge, there exists no action, suit, litigation or proceeding affecting the Property to which Seller is a party, and to the knowledge of Seller, there is no such action, suit, litigation or proceeding threatened. (iii) Seller is not a “foreign person” as defined in Section 1445 of the Internal Revenue Code and is therefore exempt from the withholding requirements of said Section. Seller shall furnish Purchaser at Closing the exemption certification set forth in said Section. (b) Purchaser’s Representations. As an inducement to Seller to enter into this Agreement Purchaser hereby represents to Seller and agrees as follows: (i) Purchaser has the right, power and authority to purchase the Property, subject to the terms and conditions provided for in the Agreement, and to execute, deliver and perform its obligations under this Agreement and all other instruments, conveyances and documents to be executed and delivered in connection with the transaction contemplated herein. This Agreement and all other documents executed and delivered, or to be executed and delivered by Purchaser in connection with this Agreement have been, or at the appropriate time will be, duly executed and delivered and constitute or, upon such execution and delivery will constitute, the legal, valid and binding obligations of Purchaser, enforceable in accordance with the respective terms and provisions. No consent or approval of any person, firm, corporation or governmental authority is required to be obtained by Purchaser in order for Purchaser to enter into this Agreement. 7. Closing of Sale. (a) The Closing (“Closing”) shall take place on or before 90 days after the execution of this Agreement or such other date mutually agreeable to the parties. 283 of 448 2642924.1 (b) At Closing, each party shall, without further consideration, execute and deliver such additional instruments as may be reasonably requested by the other party in order to complete and effectuate the transfer of title and ownership of the Property, provided that such additional instruments (other than these specifically provided for in this Agreement, and customary Closing documents) shall not impose cost or liability on any party. This transaction shall be closed in accordance with the general provisions of the usual form of New York style escrow agreement then in use by the Title Insurer, the costs of which escrow shall be paid by Purchaser. Seller shall pay any State, County or other transfer tax imposed by local ordinance. 8. “As Is” Sale. Purchaser acknowledges that it will have adequate opportunity to inspect the Property and accepts the risk that any inspection may not disclose all material matters affecting the Property. SUBJECT ONLY TO THE TERMS OF SECTION 5(a) AND IF PURCHASER CLOSES THE TRANSACTION CONTEMPLATED HEREUNDER, PURCHASER AGREES TO ACCEPT THE PROPERTY IN ITS “AS IS” “WHERE IS” AND “WITH ALL FAULTS” CONDITION AT CLOSING AND THAT PURCHASER IS NOT RELYING ON ANY REPRESENTATIONS OR WARRANTIES OF ANY KIND WHATSOEVER, EXPRESS OR IMPLIED, FROM SELLER OR ITS AGENTS OR BROKERS, OR ANY OTHER PERSON ACTING OR PURPORTING TO ACT ON BEHALF OF SELLER, AS TO ANY MATTERS CONCERNING THE PROPERTY, INCLUDING WITHOUT LIMITATION: (i) the quality, nature, adequacy and physical condition and aspects of the Property, (ii) the quality, nature, adequacy, and physical condition of soils, geology and any groundwater, (iii) the existence, quality, nature, adequacy and physical condition of utilities serving the Property, (iv) the development potential of the Property, and the Property’s use, habitability, merchantability, or fitness, suitability, value or adequacy of the Property for any particular purpose, (v) the zoning or other legal status of the Property or any other public or private restrictions on use of the Property, (vi) the compliance of the Property or its operation with any applicable codes, laws, regulations, statutes, ordinances, covenants, conditions and restrictions of any governmental or quasi-governmental entity or of any other person or entity, (vii) the condition of title to the Property (except the deed warranties), or (viii) any other fact or condition which may affect the Property, including without limitation, the physical condition, value, economics of operation or income potential of the Property. 9. Brokerage. Purchaser and Seller each represent and warrant to the other that it has had no dealings with any broker or agent in connection with this Agreement and the subject matter hereof, and each party agrees to pay, and hold harmless and indemnify the other from and against, any and all costs, expenses or liabilities for compensation, commissions and other amounts claimed by any other broker or agent allegedly retained, consulted or employed by such indemnifying party. 10. Indemnification. Buyer shall indemnify, defend and hold Seller harmless from and against any and all losses, claims, actions, liabilities, damages, liens, costs and expenses, 284 of 448 2642924.1 including reasonable attorneys’ fees, incurred by Seller (or its agents, consultants or affiliates) arising out of or related to (i) any activities upon the Property by Buyer, its agents, contractors and employees, or (ii) the failure by Buyer to observe or perform any of its covenants, representations or obligations under this Contract. This Section 13 shall survive the Closing or termination of this Contract. 11. Miscellaneous. (a) This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and to their respective successors and assigns. (b) This Agreement may be executed in counterparts, each of which shall be an original, but all of which shall constitute one instrument. (c) This Agreement (i) contains the entire understanding between the parties hereto with respect to the transactions contemplated herein; and (ii) may be altered or amended from time to time only by written instrument executed by both parties hereto. (d) This Agreement shall be interpreted in accordance with the laws of the State of Illinois without regard to conflict of law principles. Jurisdiction and venue for all disputes shall be the Circuit Court located in Cook County, Illinois, or the federal district court for the Northern District of Illinois. (e) The provisions of the Uniform Vendor and Purchaser Risk Act of the State of Illinois shall be applicable to this Agreement. [Signature Page Follows] 285 of 448 2642924.1 IN WITNESS WHEREOF, the parties have executed this Agreement this day and year first written above. SELLER: CITY OF EVANSTON, A Home Rule unit of government By:________________________________ Print Name: Wally Bobkiewicz Its: City Manager PURCHASER: BOARD OF EDUCATION OF EVANSTON TOWNSHIP HIGH SCHOOL DISTRICT NO. 202 An Illinois high school district By: _________________________________ Print Name: Eric Witherspoon Its: Superintendent 286 of 448 2642924.1 Exhibit A LEGAL DESCRIPTION THE NORTH 25 FEET AND THE SOUTH 25 FEET OF LOT 19 AND THE NORTH 16 2/3 FEET OF LOT 18 IN BLOCK 3 IN MERRILL LADD’S SECOND ADDITION TO EVANSTON, A SUBDIVSION OF THE WEST 1/2 OF THE SOUTHWEST 1/4 OF THE NORTHEAST 1/4 OF SECTION 13, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS COMMON ADDRESS: 1729 Dodge Avenue, Evanston, IL 60201 PERMANENT INDEX NUMBERS: 10-13-220-008-0000 287 of 448 2642924.1 After recording return to: Board of Education of ETHS District No. 202 Attn: Mary Rodino 1600 Dodge Avenue Evanston, IL 60201 SPECIAL WARRANTY DEED City of Evanston, an Illinois municipal corporation ("Grantor") having an address of 2100 Ridge Avenue, Evanston, IL 60201, for and in consideration of ONE AND NO/100 DOLLARS ($1.00) and other good and valuable considerations in hand paid, the receipt and sufficiency of which are hereby acknowledged, by these presents does grant, convey, bargain, and warrant to Board of Education of Evanston Township High School District No. 202, Cook County, Illinois ("Grantee") having an address of 1600 Dodge Avenue, Evanston, Illinois, all the following real property situated in the County of Cook, in the State of Illinois (“Property”), to wit: SEE EXHIBIT A ATTACHED HERETO AND MADE A PART HEREOF. Subject to the matters set forth in Exhibit B attached hereto and made a part hereof. Grantor covenants as follows: 1. The real property is free from all encumbrances made by Grantor. 2. Grantor will warrant and defend the real property hereby conveyed against all lawful claims and demands of persons claiming by, through or under Grantor, but against no other person. Permanent Real Estate Index Number: 10-13-220-008-0000 Address of Real Estate: 1729 Dodge Avenue, Evanston, Illinois 60201 In Witness Whereof, said Grantor has executed this instrument as of ___________, 2019. CITY OF EVANSTON By: Wally Bobkiewicz, City Manager 288 of 448 2642924.1 STATE OF ILLINOIS ) ) SS. COUNTY OF COOK ) The undersigned, an Illinois notary public, does hereby certify that _______________________, personally known to me to be the ___________________ of Grantor, and personally known to me to be the same person whose name is subscribed to the foregoing instrument, appeared before me in the County stated above this day in person and severally acknowledged that as such __________________, he/she signed and delivered the said instrument, and as his/her free and voluntary act for the uses and purposes set forth therein. Given under my hand and notarial seal this _____ day of ______________, 2019. Notary Public SEND SUBSEQUENT TAX BILLS TO: Board of Education of Evanston Township High School District No. 202 1600 Dodge Avenue Evanston, Illinois 60201 289 of 448 2642924.1 EXHIBIT A LEGAL DESCRIPTION THE NORTH 25 FEET AND THE SOUTH 25 FEET OF LOT 19 AND THE NORTH 16 2/3 FEET OF LOT 18 IN BLOCK 3 IN MERRILL LADD’S SECOND ADDITION TO EVANSTON, A SUBDIVSION OF THE WEST 1/2 OF THE SOUTHWEST 1/4 OF THE NORTHEAST 1/4 OF SECTION 13, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS COMMON ADDRESS: 1729 Dodge Avenue, Evanston, IL 60201 PERMANENT INDEX NUMBERS: 10-13-220-008-0000 290 of 448 For City Council meeting of March 11, 2019 Item A22 Ordinance 15-O-19, Amending Title 7 Public Ways – “Trees and Shrubs” For Action To: Honorable Mayor and Members of the City Council From: David D. Stoneback, Public Works Agency Director Paul D’Agostino, Environmental Services Coordinator Subject: Ordinance 15-O-19, Amending Portions of City Code Title 7, “Public Ways,” Chapter 8 “Trees and Shrubs” Date: February 7, 2019 Recommended Action: Staff recommends that City Council adopt Ordinance 15-O-19, which will amend portions of City Code Title 7, “Public Ways” Chapter 8, “Trees and Shrubs” to correct staff title updates and clarifying public parkway allowed plantings. Livability Benefits: Built Environment: Enhance public spaces Natural Systems: Protect and restore natural ecosystems Analysis: The current code contains many references to job titles that no longer exist and/or where code enforcement responsibilities have switched City Departments. The proposed ordinance corrects the enforcement language to allow the Public Works Agency Director or designee to enforce violations of these sections of the City Code. The proposed amendments to the current code also clarify permit requirements for both contractors and residents to maintain appropriate clearances over public right-of-ways as well as requirements for maintaining or planting on parkways or other public places. The new language simplifies the explanation of what residents can or cannot plant on their parkways and what is required to obtain a permit to do so. Lastly, the amended Ordinance also specifically prohibits attachments of any kind to City trees or shrubs. Staff has seen a significant increase recently of residents hanging swings or attaching tight ropes to parkway trees. Doing so can not only damage the trees, but in some case may also present a hazard to pedestrians, especially at night. Attachments: Ordinance 15-O-19 Memorandum 291 of 448 15-O-19 ~1~ 2/05/2019 2/07/2019 15-O-19 AN ORDINANCE Amending Portions of City Code Title 7, “Public Ways,” Chapter 8 “Trees and Shrubs” BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Subsection 7-8-1, “Regulating Removal of Trees and Certain other Vegetation on Private Property,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-8-1. - REGULATING REMOVAL OF TREES AND CERTAIN OTHER VEGETATION LOCATED ON PRIVATE PROPERTY. SECTION 2: City Code Subsection 7-8-1-1, “Projections over Right-of- Way,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-8-1-1. - PROJECTIONS OVER RIGHT-OF-WAY. The projections of boughs, limbs and twigs of trees, shrubs and other vegetation over public rights-of-way is are hereby declared to be a nuisance, and. iIt shall be the duty of the owner or person in possession or control of any premises upon which trees, shrubbery, bushes or other vegetation is located to keep such trees, shrubbery, bushes and other vegetation trimmed so that the boughs, limbs or twigs shall not project over any public right-of-way; provided, that tThe owner or person in possession or control of any premises upon which a tree, bush or vegetation is located, the boughs or limbs of which project over the public sidewalk right-of-way in any public street, alley or sidewalk in the City, shall keep the boughs or limbs of such tree, bush or vegetation trimmed so that the same shall not block or interfere with any City street light, traffic sign or other City owned infrastructure, or project over such sidewalk right-of-way at a height of less than eight (8) feet above the sidewalk, or fourteen (14) feet above the street or alley. 292 of 448 15-O-19 ~2~ SECTION 3: City Code Subsection 7-8-1-2, “Removal of Dead Trees and Limbs,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-8-1-2. - REMOVAL OF DEAD TREES AND LIMBS. Any owner or person in possession or control of any real property shall remove any dead or dying trees or dead or dying limbs dangerous to life, limb or property located upon the premises of such owner within thirty (30) days of notice from the Superintendent of Parks/Forestry and Facilities Management Public Works Agency Director or his/her designee served by mail upon the owner or person in possession or control of such property. SECTION 4: City Code Subsection 7-8-1-3, “Duty to Maintain Vegetation,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-8-1-3. - DUTY TO MAINTAIN VEGETATION. The adoption of this Section 7-8-1 shall not affect the provisions of Section 7-2-9 of this Title relative to the duty to keep all trees, shrubs, bushes or plants trimmed, pruned or cut so as not to obstruct the vision of persons using the alleys, streets or highways sidewalks, as provided in said Section. SECTION 5: City Code Subsection 7-8-1-2, “Licensed Contractors to Plant, Trim,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-8-2. - LICENSED CONTRACTORS TO PLANT, TRIM. ATTACHMENTS. (A) License required. It shall be unlawful for any person to plant, remove, trim, spray or otherwise treat trees for compensation in any parkway or other public place within the City, unless such person shall obtain a license from the City, and be regularly engaged in the business of planting, removing, trimming, spraying or otherwise treating trees. No attachments of any kind are allowed on any City owned tree or shrub. Attachments can include, but are not limited to, swings, hammocks, signs, tight ropes, bird feeders, or brackets. (B) Application, information shown; examination. Applications for the license required herein shall be made directly to the City Manager and shall contain the name and address of the applicant, if an individual; the names and addresses of the principal officers, if a corporation; and the names and addresses of the members, if a 293 of 448 15-O-19 ~3~ partnership, together with a brief statement of the experience of such person in such business. The application for a license shall then be submitted for approval to the Superintendent of Parks/Forestry and Facilities Management, whose duty it shall be, before approving such application, to require the applicant to submit evidence that sufficient knowledge of technical tree work is possessed, or that sufficient qualifications and fitness are possessed to perform nontechnical tree work such as removals. (C) Approval of application; issuance; fee. If the application for a license as required by this Section shall be approved by the Superintendent of Parks/Forestry and Facilities Management, upon the payment of an annual license fee of one hundred dollars ($100.00) per annum by the applicant to the City Collector, the City Collector shall thereupon issue to the applicant a license, attested by the City Clerk, authorizing such applicant to engage in and carry on the business of planting, removing, trimming, spraying or otherwise treating trees in the City and for the period therein stated. (D) Bond prerequisite to issuance. No license shall be issued under the provisions of this Section unless the applicant therefor shall give bond in the sum of ten thousand dollars ($10,000.00), with sufficient surety to be approved by the Superintendent of Parks/Forestry and Facilities Management, conditioned for the faithful performance of the work under the control and supervision of the Superintendent of Parks/Forestry and Facilities Management, and to hold the City, its officers, agents and employees harmless of any and all damages or injuries to property, or to any person, or for death resulting, directly or indirectly, from planting, removing, trimming, spraying or otherwise treating such trees. SECTION 6: City Code Subsection 7-8-1-2, “Permit Required for Each Job,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-8-3. - PERMIT REQUIRED FOR EACH JOB. It shall be unlawful for any person, even though he/she shall be licensed as provided in Subsection 7-8-2(A) of this Chapter, to plant, remove, trim, spray or otherwise treat any tree in on any street, parkway or other public place within the City, unless such person shall first apply for and obtain from the Superintendent of Parks/Forestry and Facilities Management Public Works Agency Director or his/her designee a permit for each job of planting, removing, trimming, spraying or otherwise treating trees, to be undertaken by such person. Such permit shall contain a detailed statement of the nature of the work proposed and permitted to be done upon such trees, and it shall be unlawful for such person, acting under such permit, to violate any of the provisions of such permit. Such permit shall be issued free, and only to a person duly licensed as provided in Subsection 7-8-2(A) of this Chapter. a Certified Arborist by the International Society of Arboriculture. Proof of said certification is required. 294 of 448 15-O-19 ~4~ Application, information shown; examination. Applications for the permit required herein shall be made directly to the Public Works Agency Director or his/her designee and shall contain the name and address of the applicant, if an individual; the names and addresses of the principal officers, if a corporation; and the names and addresses of the members, if a partnership, together with a brief statement of the experience of each such person in such business. No permit shall be issued unless and until the applicant submits a certificate of insurance naming the City as an additional insured. SECTION 7: City Code Subsection 7-8-4-1, “Planting Trees on Parkways and Public Places,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-8-4-1. - PLANTING TREES ON PARKWAYS AND PUBLIC PLACES. It shall be unlawful for any person to plant any tree, bush or shrub in the parkways or streets or other public places of the City or where the same will injure the sewer or drains of the City., without a permit from the City. SECTION 8: City Code Subsection 7-8-4-2, “Restricted Parkway Plantings,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-8-4-2 1 . - RESTRICTED PARKWAY PLANTINGS. (A) Plantings Prohibited In Certain Places. No tree shall be planted in parkways or streets other public places unless it is located at least fifteen feet (15') from any crosswalk or intersecting street or alley. It shall be unlawful to plant, install or maintain any shrub, perennial, ornamental grass or annual in the parkway of any street that matures at a height over three (3) feet is not on the list of approved shrubs developed by the Superintendent of parks and forestry, and it shall be unlawful to plant or install any shrub, perennial ornamental grass or annual without first obtaining a permit from the Superintendent of parks and forestry Director of the Public Works Agency or his/her designee. (B) Superintendent To Maintain Approved Shrub List. The Superintendent of Parks/Forestry and Facilities Management is hereby authorized and empowered to develop a list of shrubs approved for planting in the parkways of any street in the City, and for which permits provided for in Subsection (A) of this Section shall be issued. Said list shall be limited to shrubs that do not exceed the maximum overall growth height of three feet (3') and that, in addition, do not require professional maintenance by the City. Said list shall be published once each week for three (3) consecutive weeks, and permits, once issued, shall not be subject to subsequent 295 of 448 15-O-19 ~5~ deletions of any species then planted from lists valid at the time of issuance of those permits. (CB) Planting Permits Required. Permits issued under this Section shall contain a description of the proposed location of the planting, type of planting, nature of maintenance required and a statement of intent by applicant to maintain said plantings for a minimum of three (3) years. Permits shall be issued free of charge. (C) No permits will be issued for any person to plant any tree, bush or shrub in the parkways or other public places of the City or where the same will injure the sewer or drains of the City. SECTION 9: City Code Subsection 7-8-5, “Injuring, Destroying,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-8-5. - INJURING, DESTROYING. It shall be unlawful for any person to cut down, destroy, break or in any way injure any tree or shrub standing in any street parkway or public place, except by permission of the Superintendent of Parks/Forestry and Facilities Management Public Works Agency Director or his/her designee. SECTION 10: City Code Subsection 7-8-6-4, “Notice to Comply; Failure to Comply,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-8-6-4. - NOTICE TO COMPLY; FAILURE TO COMPLY. If on laboratory analysis of specimens removed from any elm tree by the City Manager or his/her duly authorized representative, it is determined that such tree is a public nuisance as provided in Section 7-8-6-1 of this Section, or if the City Manager determines that any dead or substantially dead elm or ash trees or dead elmwood or ashwood is a public nuisance, as provided herein, the City Manager shall serve or cause to be served upon the person that is the owner of the lot or parcel of land on which such tree or dead elmwood or ashwood is located, a written notice requiring such owner to comply with the provisions of this Section. If the person upon whom such notice is served fails, neglects or refuses to remove and destroy, and properly dispose of, such elm or ash tree or dead elmwood or ashwood within thirty (30) days after service of such notice, the City Manager or his/her duly authorized representative may proceed to remove and dispose of such tree or dead elmwood or ashwood and assess the cost thereof against the owner of such lot or parcel of land, and the amount of such cost shall be paid by such owner to the City. 296 of 448 15-O-19 ~6~ If the City removes from any lot or parcel of land in the City, pursuant to the provisions of this Section, any infected elm or infested ash tree which is a public nuisance or any dead or substantially dead elm or ash tree or dead elmwood or ashwood which is a public nuisance, the assessment of the cost of the work done by the City against the owner of the lot or parcel of land involved shall be in addition to the penalties imposed by this Section for any violation or noncompliance with the provisions of this Section. Service of notice provided for herein shall be first by certified mail, addressed to said owner at his/her last known address. Upon proof of unsuccessful mail delivery, notice shall be served personally by duly authorized representatives of the City Manager. Upon unsuccessful personal service, there shall be one publication in a newspaper of general circulation in the City. If the City removes from any lot or parcel of land, pursuant to this Section, any infected elm tree or infested ash tree which is a public nuisance or any dead or substantially dead elm or ash tree or dead elmwood or ashwood which is a public nuisance, the assessment of the cost of the work done by the City against the owner of the lot or parcel of land involved shall be in addition to the penalties imposed herein for any violation of noncompliance with any provision of this Section. SECTION 11: City Code Subsection 7-8-6-6, “Penalty,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-8-6-6. - PENALTY. Any person violating any provision of Sections 7-8-6-2 1 through 7-8-6-5 of this Section by failing, neglecting, or refusing to comply with the provisions of any notice herein provided for, within thirty (30) days after the service thereof, or who shall resist or obstruct the City Manager or his or her duly authorized representative in carrying out the provisions of this Section, shall be prosecuted through the administrative adjudication system of the City and shall be punished by a fine of not less than fifty dollars ($50.00) and no more than seven hundred fifty dollars ($750.00) per day per violation. SECTION 12: City Code Subsection 7-8-8-6, “Permit Requirements,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-8-8-6. - PERMIT REQUIREMENTS. A. Permit and compliance required. No person may conduct or will be entitled to any permit for any activity associated with a regulated activity unless a valid tree permit for the activity is issued in accordance with this Section. No person will be entitled to any tree permit unless the subject property, upon the issuance of the tree permit, is in strict compliance with the terms and provisions of this Section and the terms and 297 of 448 15-O-19 ~7~ provisions of all other applicable laws, ordinances, rules, and regulations of the City and of all other governmental agencies having jurisdiction. B. Exceptions. 1. Pruning. A tree permit is not required for the pruning of any private tree in compliance with the national pruning standards. 2. Tree and City emergencies. In response to notice of an existing tree emergency, the Mayor or the City Manager or his/her designee, are each authorized to waive the requirement for a tree permit or tree permit application. If a tree emergency occurs, the person endangered by the tree emergency may take any reasonable action necessary to avoid or eliminate the immediate danger or hazard. The action taken must be an action that is least likely under the circumstances to cause damage or removal of any trees, and the City assumes no responsibility or liability for any action taken. The person taking the action must report the action taken to any of the above City officials immediately after the action is taken and file an after-the-fact tree application permit within forty- eight (48) hours, which the City Manager or his/her designee will review. If the City Manager or his/her designee determines that a tree emergency existed which justified the damage or removal of the tree(s), an after-the-fact tree permit will be issued with no permit fee charged. If the City Manager or his/her designee determines that no emergency existed to justify the damage or removal of the tree(s), then the action will be deemed a violation of this Section, and the damaged or removed tree(s) must be replaced pursuant to this Section. 3. City-let projects. Tree permits will be required for all City-let projects which have been reviewed by the Parks/Forestry Division Public Services Bureau, but all permit fees will be waived. SECTION 13: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 14: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 15: Ordinance 15-O-19 shall be in full force and effect after its passage and approval. 298 of 448 15-O-19 ~8~ SECTION 16: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 299 of 448 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, March 11, 2019 6:30 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN REVELLE, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF FEBRUARY 11, 2019 III. ITEMS FOR CONSIDERATION (P1) Ordinance 21-O-19, Granting a Special Use to Expand a Craft Alcohol Production Facility, Sketchbook Brewing Co., at 821-823 Chicago Ave. The Zoning Board of Appeals and City staff recommend adoption of Ordinance 21-O-19 granting special use approval to expand a Craft Alcohol Production Facility, Sketchbook Brewing Co., at 821-823 Chicago Ave. in the C1a Commercial Mixed-Use District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Wynne requests suspension of the rules for Introduction and Action at the March 11, 2019 City Council meeting. For Introduction and Action (P2) Ordinance 22-O-19, Special Use Permit for a Planned Development at 910- 938 Custer Avenue and Amending Zoning Map The Plan Commission and staff recommend adoption of Ordinance 22-O-19 for approval of a Map Amendment to Rezone from the MUE Transitional Manufacturing-Employment District to the MXE Mixed-Use Employment District and a Special Use for a Planned Development for 40 single family attached townhomes in five standalone buildings that feature interior courtyards, two-car attached garages per dwelling unit, and building height of four stories. The proposal includes six Site Development Allowances. For Introduction 300 of 448 Planning & Development Committee Meeting Agenda March 11, 2019 IV. ITEMS FOR DISCUSSION (PD1) Public Benefits for Planned Developments Plan Commission and Staff recommend amending Zoning Ordinance Section 6-3- 6-3. Public Benefits, to revise the regulations relating to Public Benefits of Planned Developments. For Discussion (PD2) Design and Project Review Committee At the January 14, 2019 City Council meeting, during Call of the Wards, Alderman Fiske made a reference to request a discussion on the Design and Project Review (DAPR) Committee at a future Planning & Development Committee. For Discussion V. COMMUNICATIONS VI. ADJOURNMENT 301 of 448 Planning & Development Committee Meeting Minutes of February 11, 2019 6:30 p.m. James C. Lytle Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, T. Suffredin, A. Rainey, M. Wynne, E. Revelle, R. Rue Simmons, D. Wilson STAFF PRESENT: M. Masoncup, J. Leonard, S. Mangum OTHERS PRESENT: PRESIDING OFFICIAL: Ald. Revelle I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN REVELLE, CHAIR A quorum being present, Ald. Revelle called the meeting to order at 6:40 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF JANUARY 28, 2019 Ald. Fiske moved to approve the minutes of the January 28, 2019 meeting, seconded by Ald. Rue Simmons. The committee voted unanimously 7-0, to approve the January 28, 2019 minutes. III. ITEMS FOR CONSIDERATION (P1) Resolution 13-R-19, Approving a Plat of Resubdivision for 2102 Darrow Avenue City staff recommends adoption of Resolution 13-R-19 approving the proposed resubdivision of the property located at 2102 Darrow Avenue. For Action Ald. Rue Simmons expressed support for request. Ald. Rue Simmons moved approval of Resolution 13-R-19, seconded by Ald. Fiske. The Committee voted 7-0 to approve this item. (P2) Ordinance 12-O-19, Granting a Special Use for a Type 2 Restaurant, Spice, at 1905 Church Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 12-O-19 granting special use approval for a Type 2 Restaurant, Spice, at 1905 Church St. in the B2 Business District and the oWE West Evanston Overlay District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. 302 of 448 Alderman Rue Simmons requests suspension of the rules for Introduction and Action at the February 11, 2019 City Council meeting. For Introduction and Action Ald. Rue Simmons expressed support for request. Ald. Rue Simmons moved for suspension of the rules to Introduce and Approve Ordinance 12-O-19, seconded by Ald. Wynne. The Committee voted 7-0 to suspend the rules and introduce and approve this item. (P3) Ordinance 11-O-19, Granting a Special Use for a Type 2 Restaurant, Philz Coffee, at 1030 Davis Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 11-O-19 granting special use approval for a Type 2 Restaurant, Philz Coffee, at 1030 Davis St. in the D2 Downtown Retail Core District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Wilson requests suspension of the rules for Introduction and Action at the February 11, 2019 City Council meeting. For Introduction and Action Ald. Wilson moved for suspension of the rules to Introduce and Approve Ordinance 12-O-19, seconded by Ald. Fiske. The Committee voted 7-0 to suspend the rules and introduce and approve this item. (P4) Ordinance 112-O-18 Granting Major Zoning Relief for Building Lot Coverage, Setbacks, and Open Parking at 2626 Reese Avenue The Zoning Board of Appeals recommends denial of Ordinance 112-O-18 for major zoning relief for three (3) variations. The Zoning Board of Appeals determined the proposal does not meet all Standards for Major Variation. Staff recommends approval of the proposed variations with modifications. For Introduction Ald. Suffredin stated a new proposal was received this morning and therefore requested to table the item to a future date to be determined. Ald. Wilson agreed. Richard Horsting, neighbor, spoke in opposition including details of 3-year process and issues with notice. Joseph Parodi, neighbor, reviewed requests from previous Planning and Development Committee meeting including meeting with neighbors, an offer to purchase the lot for $25,000, and the city staff comparison of other developments, but without information regarding the variances granted. 303 of 448 Kathy Miller, neighbor, spoke with concerns about the alley sightlines, in the highly trafficked commercial alleys and the removal of trees. Would like ZBA to consider new proposal. Scott Kirkpatrick, 2904 Hartzell, stated the transparency of process could be improved. The ZBA has been reasonable in consideration of requests. Ald. Suffredin moved to table Ordinance 112-O-18, seconded by Ald. Wilson. The Committee voted 7-0 to table the item. (P5) Ordinance 4-O-19, Granting a Special Use Permit for a Planned Development Located at 1714-1720 Chicago Avenue and Amending the Zoning Map The Plan Commission and staff recommend denial of Ordinance 4-O-19 for approval of a Map Amendment from the R6 General Residential to the D3 Downtown Core Development District and a Planned Development for a 13- story office building with 112 on-site parking spaces. Passage of the Map Amendment shall require a favorable vote of three-fourths (3/4) of all the Aldermen per City Code 6-3-4-7 because a petition signed and acknowledged by 30% of owners of property within 500-feet of the subject property was submitted to the City. This Ordinance was held at the January 28, 2019 City Council meeting until February 11, 2019 for Introduction. For Introduction Paul Janicki, applicant, described revision to reduce to 11-story building with 3 level parking garage and 8 levels of office space including 74 public parking spaces. In response to Ald. Wynne, Mr. Janicki stated that revision was submitted to City Manager's Office and Mayor today and plan to lease 50 spaces in City garage. Greg Stec, developer, noted staff had previously requested added parking level. Mr. Janicki and traffic engineer Steve Corcoran stated alley configuration is acceptable. Mr. Stec expects building to be 60-65% leased at certificate of occupancy, fully leased within 1 ½ years with roughly 300-500 employees. Ald. Fiske reviewed changes in proposal to provide parking off-site and comply with sales agreement. Ald. Wilson expressed concerns with alley safety for cut-through and noted that cars will not always stop for stop sign In response to an inquiry from Ald. Rainey about whether staff is acceptable of alley configuration, Johanna Leonard, Community Development Director, stated that revisions were only received this afternoon. 304 of 448 Ald. Fiske stated that the development was previously held in committee to address issues and thinks can work more safely with development. In response to Ald. Wynne, Mr. Corcoran stated that none of the spaces on site would be for office users. Mr. Stec noted the proximity of the location to transit. Jill Velan, Parking Manager, described parking usage in the Church Street garage as 50% occupancy the majority of the time prior to 3pm with more spaces available later in the day. Recommends possibility of off-site parking in Sherman and Maple garages for future flexibility. Evanston Place owns spaces in the Church Street garage that aren’t being used. Ald. Fiske noted the developer has spent $250K so far, was recommended to bring changes to committee, and wishes to introduce the ordinance tonight and discuss at action next meeting Laurie Hawlick, 1738 Chicago Ave, brought up questions of how the projected $1M taxes are split between taxing bodies and compare to the current revenue on lot. Sarah Ward, 220 Hill Ave Knightstown, IN, president of WTCU/Frances Willard noted the house is on National Register of HIstoric Places and the proposed building would ruin the historic nature of block. Joan Safford, stated rezoning to D3 because contiguous to alley would be a precedent. The library is the only D3 zoned property on the block but its height is more consistent with the remainder of the block and R6 zoning height. The Council consideration should be based on Planned Development and Amendment standards and noted reasons Plan Commissioners stated for denial. Sarah Schastok, noted that she has not had chance to review recent changes including new public benefits. Questioned the difference between number of jobs projected by developer, and the dates used for parking lot observations. Bruce Enenbach, noted packet is obsolete due to new information, therefore not proper to introduce, and should return to DAPR and Plan Commission instead. Janet Steidl, stated the different building should go to DAPR and Plan Commission for review. Karl Klein, noted the requirement for future traffic study regarding potential traffic incidents. Austin Sherer, deferred testimony as he previously spoke against the project. 305 of 448 Amy Kurson, attorney for Woman’s Club, noted conflict of City as seller and determining body and stated the project should return to DAPR and Plan Commission. Ald. Fiske stated she doesn’t believe it is spot zoning because the site touches D3. R6 calls for 85’ plus 12’, plus 4 parking levels which would be higher than proposed, Office is better than residential use, public benefits to adjacent properties not adequately considered by DAPR or Plan Commission. The developer been easy to work with, and should not restart process at DAPR or Plan Commission because it is time for full City Council to consider. Ald. Revelle appreciates work of developer, wished would have evaluated better before purchase and sales agreement, has concerns with impacts on adjacent landmark properties with 5’ setbacks and the impact on alley with extension of building. The public benefits don’t offset site development allowances and $4M should not be accepted. Ald. Wilson noted additional DAPR and Plan Commission review not necessary and Council should move forward with decision, but materials needed for review in advance. Ald. Wynne agrees with Mr. Klein regarding concern over included condition to reevaluate traffic, is opposed to introduction, and regrets vote to sell property. Ald. Fiske moved to introduce Ordinance 4-O-19, seconded by Ald. Rue Simmons. The Committee voted 5-2 to introduce the item. IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT Ald. Wynne moved to adjourn, seconded by Ald. Rue Simmons. The meeting adjourned at 8:10 p.m. Respectfully submitted, Scott Mangum Planning and Zoning Manager 306 of 448 For City Council meeting of March 11, 2019 Item P1 Ordinance 21-O-19 Application for a Special Use to Expand a Craft Alcohol Production Facility, Sketchbook Brewing Co., at 821-823 Chicago Ave. For Introduction & Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Director of Community Development Scott Mangum, Planning and Zoning Manager Melissa Klotz, Zoning Administrator Subject: Ordinance 21-O-19, Granting a Special Use to Expand a Craft Alcohol Production Facility, Sketchbook Brewing Co., at 821-823 Chicago Ave. Date: February 27, 2019 Recommended Action The Zoning Board of Appeals and City staff recommend adoption of Ordinance 21-O-19 granting special use approval to expand a Craft Alcohol Production Facility, Sketchbook Brewing Co., at 821-823 Chicago Ave. in the C1a Commercial Mixed-Use District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Livability Benefits Economy & Jobs: Retain and expand local businesses Education, Arts & Community: Promote a cohesive and connected community Summary The applicant proposes to expand the tasting room of Sketchbook Brewing Co, a Craft Alcohol Production Facility, from the current space at 821a-821b Chicago Ave. to include 823 Chicago Ave. Sketchbook Brewing Co. currently operates under special use Ord. 84-O-15, approved July 29, 2015, as a Craft Brewery. A text amendment was approved on October 26, 2018 to modify the zoning uses of alcohol producing establishments. The text amendment removed the zoning use categories of Craft Brewery and Craft Distillery and replaced them with Brew Pub and Craft Alcohol Production Facility. By zoning definition, a Brew Pub includes a full service restaurant whereas a Craft Alcohol Production Facility includes a tap room. Sketchbook Brewing Co. currently requests a special use for a Craft Alcohol Production Facility. Memorandum 307 of 448 Current Property Layout (including other commercial spaces; proposed expansion will take over the previous Dentist space): Sketchbook Brewing Co. currently brews beer in the back portion of the building. No changes are proposed to the brewing facility. The business also operates a tap room in the storefront space at 821a-821b Chicago Ave. The current tap room features a total seating capacity of 16 customers. The expansion increases the seating area by 71 seats for a total seating capacity of 87 customers. The site plan notes that when calculated as an assembly use at 15 sq. ft. of space per customer, the business increases from 23 occupants to 78 occupants. Floor Plan (blue is existing; orange is proposed expansion): N ↑ 308 of 448 All other operations will remain the same at the facility, including brewery tours, occasional tours and special events. Deliveries and keg pickups occur at the alley. Outgoing deliveries occur 1-3 times per day maximum. Proposed modifications to the building include a partial removal of the partition wall between the existing tap room space and the proposed seating expansion, remodeling of the two front doors to create recessed entry that is ADA compliant if possible, and possibly new storefront windows that are operable. Staff is not aware of any objections to the proposal. Comprehensive Plan The Evanston Comprehensive General Plan encourages the utilization of vacant storefronts along existing commercial corridors to encourage economic vitality by increasing patronization of business districts. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. The expansion of Sketchbook Brewing Co.’s taproom will allow a locally owned and operated business to expand and bring additional foot traffic to the Main St. business district. Legislative History February 19, 2019: The ZBA unanimously recommended approval of the special use for the expansion of a Craft Alcohol Production Facility, Sketchbook Brewing Co. at 821- 823 Chicago Ave. with the existing conditions of Ord. 84-O-15: 1.Retail hours of operation shall not exceed 10am - 10pm Monday through Thursday, 10am - 11pm Friday to Saturday, and noon-10pm on Sunday. The aforementioned retail hours of operation in no way limit the hours in which the Craft Alcohol Production Facility may brew its products. 2.The applicants shall take measures to ensure odors are objectively reasonable to a majority of the neighbors and do not constitute a nuisance. 3.The applicants shall have the subject property's retail access only via the street- side business frontage on Chicago Ave. 4.The applicants shall maintain ventilation equipment to ventilate to the rooftop. 5.Employees shall not park on the street during hours of operation. 6.Substantial compliance with the documents and testimony on record. Attachments Proposed Ordinance 21-O-19 ZBA Findings February 19, 2019 ZBA Draft Meeting Minutes Excerpt ZBA Packet – February 19, 2019 309 of 448 2/26/2019 2/27/2019 2/28/2019 21-O-19 AN ORDINANCE Granting a Special Use Permit for a Craft Alcohol Production Facility Located at 821-823 Chicago Avenue in the C1a Commercial Mixed Use District (“Sketchbook Brewing Co.”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on February 19, 2019, pursuant to proper notice, to consider case no. 19ZMJV-0006, an application by Cesar Augusto Marron and Shawn Decker (the “Applicants”), lessees of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 821-823 Chicago Avenue (the “Subject Property”) and located in the C1a Commercial Mixed Use District, for a Special Use Permit to establish, pursuant to Subsection 6-10-3-3 of Title 6 of the Evanston City Code, 2012, as amended (the “Zoning Ordinance”), a Craft Alcohol Production Facility on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and findings that the application for a Craft Alcohol Production Facility met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of March 11, 2019, the City Council’s Planning and Development Committee (“P&D Committee”) considered and adopted the ZBA’s record and findings, and recommended City Council approval thereof; and WHEREAS, at its meeting of March 11, 2019 the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, 310 of 448 21-O-19 ~2~ NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Craft Alcohol Production Facility applied for in case no. 19ZMJV-0006. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicants’ Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicants shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicants’ testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Hours of Retail Operation: The Applicants shall operate the Craft Alcohol Production Facility for retail purposes, as authorized by this ordinance, only between the hours of 10:00 a.m. to 10:00 p.m. on any given Monday through Thursday, 10:00 a.m. to 11:00 p.m. on any given Friday or Saturday, and noon to 10:00 p.m. on any given Sunday. The aforementioned retail hours of operation in no way limit the hours in which the Craft Alcohol Production Facility may brew its products. C. Ventilation: The Applicants shall maintain ventilation equipment to ventilate to the rooftop of the Subject Premises. D. Nuisance Odors: The Applicants shall take measures to ensure odors are objectively reasonable to a majority of the neighbors and do not constitute a nuisance. E. Access to Subject Property: The Applicants shall have the Subject Property’s retail access only via the street-side business frontage on Chicago Avenue. F. Employee Parking: Employees shall not park on the street during hours of operation. 311 of 448 21-O-19 ~3~ G. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicants” shall be read as “Applicants’ agents, assigns, and successors in interest.” SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 312 of 448 21-O-19 ~4~ EXHIBIT A Legal Description LOT 6 AND THE NORTHERLY 22 FEET OF LOT 7 IN BLOCK 11 IN WHITE'S ADDITION TO EVANSTON, IN SECTION 19, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PINs: 11-19-401-019-0000 11-19-401-020-0000 COMMONLY KNOWN AS: 821-823 Chicago Avenue, Evanston, IL 313 of 448 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on February 19, 2019, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 6-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 6-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 6-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 6-0 Case Number: 19ZMJV-0006 Address or Location: 821-823 Chicago Ave. Applicant: Shawn Decker & Cesar Marron, lessees Proposed Special Use: Expansion of a Craft Alcohol Production Facility, Sketchbook Brewing Co. 314 of 448 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 6-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 6-0 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 6-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 6-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 6-0 and, based upon these findings, and upon a vote __6__ in favor & __0__ against Recommends to the City Council _____ approval without conditions _____ denial of the proposed special use __x__ approval with conditions specifically: 1. Retail hours of operation shall not exceed 10am - 10pm Monday through Thursday, 10am - 11pm Friday to Saturday, and noon-10pm on Sunday. The aforementioned retail hours of operation in no way limit the hours in which the Craft Alcohol Production Facility may brew its products. 2. The applicants shall take measures to ensure odors are objectively reasonable to a majority of the neighbors and do not constitute a nuisance. 3. The applicants shall have the subject property's retail access only via the street - side business frontage on Chicago Ave. 4. The applicants shall maintain ventilation equipment to ventilate to the rooftop. 5. Employees shall not park on the street during hours of operation. 6. Substantial compliance with the documents and testimony on record. Attending: Vote: Aye No ___X__ Mary Beth Berns __X__ ____ ___X___ Myrna Arevalo __X__ ____ 315 of 448 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 _______ Scott Gingold _____ ____ ___X___ Violetta Cullen __X__ ____ ___X___ Lisa Dziekan __X__ ____ ___X___ Mary McAuley __X__ ____ ___X___ Kiril Mirintchev __X__ ____ 316 of 448 Page 1 of 2 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES EXCERPT ZONING BOARD OF APPEALS Tuesday, February 19, 2019 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Lisa Dziekan, Mary Beth Berns, Myrna Arevalo, Mary McAuley, Kiril Mirintchev, Violetta Cullen Members Absent: Scott Gingold Staff Present: Melissa Klotz Presiding Member: Mary Beth Berns Declaration of Quorum With a quorum present, Chair Berns called the meeting to order at 7:00 p.m. New Business 821-823 Chicago Ave. ZBA 19ZMJV-0006 Shawn Decker & Cesar Marron, lessees, apply for a special use to expand a Craft Alcohol Production Facility, Sketchbook Brewing Co., in the C1a Commercial Mixed- Use District (Zoning Code Section 6-10-3-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Shawn Decker & Cesar Marron, operators, explained the proposal: ● Sketchbook has operated for the last 4 years and has special use approval currently. ● The existing tap room is very small and with extremely limited seating. ● No changes are proposed to the brewing facility. ● No additional food will be added. ● Sketchbook is extremely involved with the community and is a neighborhood establishment. ● Changes to the exterior of the building include ADA compliant doorways with vestibules, possibly operable windows, and a new awning. Deliberation: ZBA Members agreed the request is appropriate and this type of business expansion is encouraged by the Comprehensive General Plan. Standards: 1. Yes 2. Yes 317 of 448 Page 2 of 2 Zoning Board of Appeals 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Ms. McAuley motioned to recommend approval of the special use expansion with the same conditions as the existing special use. Ms. Dziekan seconded the motion, which was unanimously approved. 318 of 448 For City Council meeting of March 11, 2019 Item P2 Ordinance 22-O-19, Map Amend. & Planned Development at 910-938 Custer Ave. For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Community Development Director Scott Mangum, Planning & Zoning Manager Melissa Klotz, Zoning Administrator Subject: Ordinance 22-O-19 Map Amendment & Planned Development, 910-938 Custer Ave., 18PLND-0100 Date: March 4, 2019 Recommended Action: The Plan Commission and staff recommend adoption of Ordinance 22-O-19 for approval of a Map Amendment to Rezone from the MUE Transitional Manufacturing- Employment District to the MXE Mixed-Use Employment District and a Special Use for a Planned Development for 40 single family attached townhomes in five standalone buildings that feature interior courtyards, two-car attached garages per dwelling unit, and building height of four stories. The proposal includes the following Site Development Allowances: ● Density: Propose 40 single family attached (townhouse) dwelling units where 32 are allowed. ● Height: Propose 47.3’ and 4 stories where 41’ and 3 stories is allowed. ● Rear Setback: Propose 5’ (to alley easement) where 15’ is required abutting residential. ● Townhouse Orientation: Propose all townhomes facing interior to the property or towards the side yard where townhomes are required to face the street frontage. ● Balcony Setbacks (Yard Obstructions): Propose a 7’ front yard setback, 2’ south interior side yard setback, and 1’ rear yard setback (to alley easement) where 9’ is required in the front yard, 4.5’ is required in the south interior side yard, and 13.5’ is required in the rear yard. ● Landscaping: Propose a 5’ – 10’ wide landscaping buffer along the south interior and rear boundaries where a 25’ wide landscaping buffer Livability Benefits: Built Environment: Provide compact and complete streets and neighborhoods Climate & Energy: Green energy supply Memorandum 319 of 448 Rendering (view from Custer Ave.): Site Layout The property is located on the west side of Custer Ave. and features 366 feet of street frontage. The applicant proposes to construct five rows of single-family attached townhomes with a total of 40 units. Each dwelling unit features a 2-car attached garage and living space at the ground floor, then two floors of living space with a balcony, and a fourth floor bonus room with a walkout rooftop deck and green roof, and solar panels mounted on top of fourth floor. The vehicular access to the development is via the alley that connects to Custer Ave. at 320 of 448 the south end of the development site and terminates approximately 475 feet north of the site. The alley currently varies in width from 16-18 feet, so the developer agrees to grant an easement to the City along the south and west sides of the property to allow the alley to be widened to 20 feet. The applicant will improve the alley with storm water detention and new concrete. Existing utility poles in the alley will be removed and utility lines will be buried where possible. The common space on the property features brick semi-pervious driveway aisles that lead to the garages, and courtyards of approximately 30-feet in width with semi-private shrub-lined at-grade terraces adjacent to each front door entry. Landscape Plan The landscape plan includes improvements to the Custer Ave. streetscape including a new 6 foot wide sidewalk, new street trees that will be located on private property since there is not enough right-of-way width available, lighting (in conjunction with the upcoming Main St. streetscape improvements), widening of the landscaped right-of-way on Custer Ave. closer to Main St., and landscaping of the Metra embankment. Compliance with the Zoning Ordinance Map Amendment: The applicant requests a map amendment to rezone the property from the current MUE Transitional Manufacturing-Employment District to the MXE Mixed-Use Employment District. The MXE District is a mixed-use district intended for areas that feature a 321 of 448 combination of light industrial, commercial, and residential uses as industrial areas redevelop, specifically: The MXE District is intended to address those distinctive areas in Evanston where manufacturing and industrial uses have coexisted with residential uses in a manner in which neither have been affected adversely. The MXE district will incorporate uses currently located in the area while also permitting those uses normally associated with manufacturing and industrial operations. The MXE district will also permit residential uses and shall provide for their continuance through the requirement of adequate, districtwide site controls designed to preserve the distinctive coexistence. Rezoning from MUE to MXE is appropriate because of the proposed change in use to residential and the longtime existence of adjacent residential areas. 910-938 Custer Ave. comprises one third of the contiguous MUE District that is between Main St. and Greenleaf St. (the only MUE District remaining in the city). By changing the use to residential, the district is no longer primarily industrial or manufacturing and instead has a larger residential component that makes the MXE District more appropriate and a suitable buffer to the adjacent residential and business districts. Regulations within the MUE and MXE District are similar. Notable but moderate differences include a maximum FAR of .45 in the MUE District and 1.5 in the MXE District (with the increased FAR meant to promote multiple story mixed-use or residential structures instead of one story industrial buildings), and smaller front, side, and rear yard setbacks in the MXE District (since uses are more likely to coexist well). As the rest of the MUE area to the north redevelops over time, the MUE District will likely become obsolete and rezone to the more transitional MXE District. Planned Development: The applicant requests Special Use approval for a Planned Development, which is required due to a lot size in excess of 30,000 sq. ft., construction of more than 20,000 sq. ft., and development of more than 24 residential dwelling units. The applicant requests six Site Development Allowances to exceed the base MXE District zoning regulations. The applicant requests the following Site Development Allowances: Site Development Allowances Requested MXE District Requirement Max Site Development Allowance Proposed Number of Dwelling Units/ Lot Size 32 (2000 sq. ft./DU) + 25% = 40 DUs max 40 DUs 322 of 448 Building Height 41’ or 3 stories + 15’ = 56’ max 47.3’ and 4 stories Rear Yard Setback 15’ abutting residential NA 5’ (to alley easement) Townhouse Orientation Must face street frontage NA All townhomes face interior to the property or towards side yard Front, Interior Side, and Rear Yard Setbacks for Yard Obstructions (Balconies) Front yard: 9’ Interior side yard: 4.5’ Rear yard: 13.5’ NA Front yard: 7’ Interior side yard: 2’ Rear yard: 1’ (to alley easement) Landscaping Buffer 25’ landscaping buffer along all boundaries not abutting a street NA 5’ – 10’ wide landscaping buffer proposed along south interior and rear boundaries All requested Site Development Allowances are eligible allowances listed in the Zoning Ordinance. Parking and Traffic The property is located within the City’s TOD (Transit Oriented Development) area and is located less than 500 feet from both the Main St. Metra and CTA stations. 1.5 parking spaces are required per dwelling unit, for a total of 60 parking spaces required. The development provides a two-car attached garage for each townhome, with a total of 80 parking spaces on the site. The developer anticipates many residents will not utilize two vehicles. There is currently un-metered on-street parking on the west side of Custer along the development boundary that is mostly used as commuter parking. The applicant agrees to pay for the installation of a pay box on the Custer Ave. right-of-way for the 12 on- street parking spaces, which will encourage turnover and allow for visitor parking for the development and the adjacent Main St. business district. The applicant also proposes to widen a portion of Custer Ave. at the dead end so vehicles can appropriately maneuver to turn around and exit back to Main St. The widening extends west to the development property line, with a new sidewalk bending around it within the development’s property. There is no current plan to extend Custer Ave. north to Greenleaf St. since multiple private properties, as well as a new water main, are within that area. 323 of 448 Since there are no cub cuts from the development site to Custer Ave., the applicant has agreed to install grassroad pavers connecting the two drive aisles on the property to the Custer Ave. curb. Grassroad pavers are semi-pervious pavers that blend into the landscaping and allow grass to grow through and around, but maintain enough stability that emergency vehicles can drive over them for quick access to the interior of the site if needed and if the alley is not passable. The applicant submitted a Traffic Impact Study (prepared by Kenig, Lindgren, O’Hara & Aboona, Inc., or KLOA) that analyzed the trip generation due to the proposed development (which did not account for the nearby public transportation), and surrounding intersections and found traffic service levels will decrease by one step at the Main St. and Custer Ave. intersection for weekday morning northbound and southbound vehicles. All other intersections will remain at existing service levels. The Traffic Impact Study concludes the change in traffic will be negligible and will not cause undue traffic issues. Public Benefits The applicant originally anticipated asking for TIF funding in conjunction with the project, and therefore agreed to substantial public benefits. The applicant is no longer seeking TIF funding and has therefore reduced the public benefits from what was stated at the Plan Commission hearing. The applicant now proposes the following in response to the requested Map Amendment and Planned Development with six Site Development Allowances: 1. The Applicant shall contribute $9,000 for the installation of an on-street parking pay box. 2. The Applicant shall make streetscape improvements including landscaping, emergency vehicle grass-road pavers, right-of-way bump out near Main Street, street trees on private property, Custer Avenue turnaround, and landscaping of the Metra embankment. 3. The Applicant agrees to establish an easement agreement to increase the north- south and east-west alleys to 20 feet in width where each alley abuts the Subject Property. 4. The Applicant shall reconstruct the north-south and east-west alleys where they abut the subject property and including the alley easement area, to include storm water management, burying of utilities where possible, and surface pavement, all per City of Evanston Public Works Agency requirements, with timing consideration with the City’s water main project in the vicinity. 5. The Applicant shall ensure the Homeowner’s Association is responsible for snow removal in the alley where adjacent to the Subject Property, and shall ensure snow removal is not deposited or plowed into the remainder of the alleyway. 6. The Applicant shall provide a payment of $25,000 for public art or install an art piece in the vicinity of the development site with an approximate cost of twenty- 324 of 448 five thousand dollars $25,000, subject to the approval of the Arts Commission and Design & Project Review Committee. 7. The Applicant agrees to contribute $15,000.00 for pedestrian countdown timers to the City of Evanston to be utilized when the City conducts its traffic light update. Conditions In addition to the stated public benefits, the applicant agrees to the following conditions: 1. Development and operation of the Planned Development shall be in substantial compliance with the documents on file, testimony, and representations made throughout the Planned Development process. 2. A Construction Management Plan is required prior to issuance of the building permit. 3. The Applicant shall remove and remedy any contaminated materials located on the property in compliance with the Illinois EPA. 4. The Applicant shall comply with the Inclusionary Housing Ordinance in effect at the time of application, whereby 10% of units must be affordable or pay a fee-in- lieu at a rate of $100,000 per affordable unit, with the Applicant agreeing to pay a fee-in-lieu of $100,000 per affordable unit for a total payment of $400,000. 5. The development shall comply with the City of Evanston Green Building Ordinance. 6. Residents of the development shall not be eligible to obtain residential on-street parking permits. Standards of Approval The proposed development must satisfy the Standards for Amendments (Section 6-3-4- 5), Standards for Special Use (Section 6-3-5-10), the Standards for Planned Development (Section 6-3-6-9), and Standards and Guidelines Established for Planned Developments in the MXE Mixed-Use Employment District (Section 6-13-1-10). Staff and the Plan Commission find that the proposed development meets all Standards for approval: Standards for Amendments (Section 6-3-4-5): The map amendment to rezone the property from MUE to MXE is consistent with the goals, objectives, and policies of the Comprehensive General Plan. The MXE District is compatible with the surrounding neighborhood and uses, and should not cause adverse impacts to surrounding properties. Public facilities and services to the property are adequate or will be improved as part of the development proposal. Standards for Special Use (Section 6-3-5-10): A Planned Development is listed as a special use in the MXE Mixed-Use Employment District. The proposed development follows the purposes and policies outlined in the Comprehensive Plan and the Zoning Ordinance. 325 of 448 The proposed development will not cause a negative cumulative effect when considered in conjunction with other special uses in the area. Surrounding uses include low and moderate level multiple-family residential to the west, industrial (Evanston Lumber) to the north, the Metra embankment to the east, and a vibrant business corridor to the south. The development acts as a buffer between all of the surrounding uses. The proposal can be adequately served by public facility infrastructure already available. The street and sidewalk network and extensive public transportation, as well as water, sewer, electricity, and gas infrastructure already exist in the area. Any necessary modifications to infrastructure shall be approved through the permit process as appropriate. Improvements to the nearby water main are needed for this development, which is an infrastructure improvement already anticipated and planned by the City. The applicant will conduct any additional infrastructure improvements, such as the alley improvement, with timing consideration for the City’s water main project. The applicant submitted a Traffic Impact Study that finds there will be minimal effect to the level of service on existing roads and intersections. The applicant agrees to improve the public sidewalk and alley. Finally, the proposal meets all zoning requirements other than the requested Site Development Allowances requested. Standards and Guidelines for Planned Developments in the MXE District (Sections 6-3- 6-9 and 6-13-1-10): The proposed Planned Development complies with the purpose and the intent of the Comprehensive General Plan and the Zoning Ordinance. The proposal is a moderate- density residential development that will serve as a buffer among a variety of uses including residential, commercial, and industrial uses. The development will also enhance the existing streetscape and improve the pedestrian connection to the Main St. business district with pedestrian countdown timers at the Sherman Ave. and Main St. intersection. The proposal is consistent with the vision and goals of the Comprehensive Plan for redevelopment of underutilized properties, with appropriate building height, bulk, setbacks, and density. Legislative History February 13, 2019 – The Plan Commission found the proposed development will establish a needed housing type in Evanston and will provide a buffer among the existing mixture of commercial, industrial, and residential uses. The Plan Commission recommended unanimous approval of the proposal including conditions recommended by staff, as well as additional conditions to remove two on-street parking spaces at the 326 of 448 northwest corner of Main St. and Custer Ave. to increase visibility around the corner, and to work on additional facade improvements. At the time of the Plan Commission hearing, the applicant anticipated requesting TIF funding and therefore proposed additional public benefits. Since the applicant is no longer requesting TIF funding, the public benefits have since been modified and reduced. January 23, 2019 – The Design & Project Review Committee (DAPR) found the proposed development, including staff conditions, acceptable and unanimously recommended approval, noting the TIF funding request is not within the purview of the Committee. January 9, 2019 – The Design & Project Review Committee (DAPR) noted some submitted documents, such as the traffic study, needed revision for accuracy, and that additional sustainability measures should be considered for an attempt at a net-zero energy development. DAPR unanimously continued the case to January 23, 2019. December 19, 2018 – The Design & Project Review (DAPR) Committee reviewed the proposal and determined a recommendation could not be made on the development and the proposed public benefits without details regarding the TIF funding request. DAPR unanimously continued the case to January 9, 2019. Attachments Proposed Ordinance 22-O-19 Plan Commission Packet of February 13, 2019 Plan Commission Draft Meeting Minutes Excerpt of February 13, 2019 327 of 448 2/27/2019 3/5/2019 22-O-19 AN ORDINANCE Granting a Special Use Permit for a Planned Development Located at 910-938 Custer Avenue and Amending the Zoning Map to Re-Zone Certain Property from the MUE Transitional Manufacturing- Employment District to the MXE Mixed-Use Employment District (“Custer Avenue Townhomes”) WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations; and 328 of 448 22-O-19 ~2~ WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 1979, as amended, (“the Zoning Ordinance”); and WHEREAS, Kevin Lee (the “Applicant”), owner and developer of the property located at 910-938 Custer Avenue, Evanston, Illinois (the “Subject Property”), legally described in Exhibit A, which is attached hereto and incorporated herein by reference, applied, pursuant to the provisions of the Zoning Ordinance, specifically Section 6-3-5, “Special Uses,” Section 6-3-6, “Planned Developments,” and Subsection 6-13-4-3, “Special Uses” in the MXE Mixed-Use Employment District, to permit the construction and operation of a Planned Development located at the Subject Property in the MXE Mixed-Use Employment District; and WHEREAS, the Applicant sought approval to re-zone the Subject Property from the current MUE Transitional Manufacturing-Employment District to the proposed MXE Mixed-Use Employment District; and WHEREAS, the Applicant sought approval to construct forty (40) new four (4) story forty-seven (47) feet and four (4) inches tall single-family attached dwelling units, commonly referred to as townhouses; and WHEREAS, construction of the Planned Development, as proposed in the application, requires exception from the strict application of the Zoning Ordinance with regards to number of dwellings, building height of each dwelling, west rear yard setbacks, orientation of front entrance of town homes, setbacks for balconies and width of landscaping strip; and 329 of 448 22-O-19 ~3~ WHEREAS, pursuant to Subsection 6-3-6-5 of the Zoning Ordinance, the City Council may grant Site Development Allowances to the normal district regulations established in the Zoning Ordinance; and WHEREAS, on February 13, 2019, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.) and the Zoning Ordinance, the Plan Commission held a public hearing on the application for a Special Use Permit for a Planned Development and Rezoning from MUE Transitional Manufacturing- Employment District to MXE Mixed-Use Employment District, case no. 18PLND-0100, heard extensive testimony and public comment, received other evidence, and made written minutes, findings, and recommendations; and WHEREAS, the Plan Commission’s written findings state that the application for the proposed Planned Development met applicable standards set forth for Special Uses in Subsection 6-3-5-10 of the Zoning Ordinance and Planned Developments in the MXE Mixed-Use Employment District per Subsection 6-13-4-3 of the Zoning Ordinance and Map Amendments per Subsection 6-3-4-5; and WHEREAS, the Plan Commission’s written findings state that the amended application for the proposed Planned Development meets applicable standards set forth for Special Uses in Subsection 6-3-5-10 of the Zoning Ordinance and Planned Developments in the MXE Mixed-Use Employment District per Subsection 6-13-4-3 of the Zoning Ordinance; and WHEREAS, the Plan Commission recommended the City Council approve the amended application with conditions; and 330 of 448 22-O-19 ~4~ WHEREAS on March 11, 2019, the Planning and Development (“P&D”) Committee of the City Council held meetings, in compliance with the provisions of the Open Meetings Act and the Zoning Ordinance, received input from the public, carefully considered and adopted the findings and recommendations of the Plan Commission, and recommended approval thereof by the City Council; and WHEREAS, construction of the Planned Development, as presented in the submitted revised plans, requires exception from the strict application of the Zoning Ordinance with regards to number of dwellings, building height of each dwelling, rear yard setbacks, orientation of front entrance the dwellings, setbacks for balconies and width of landscaping strip; and WHEREAS, at its meetings of March 11, 2019 and April 8, 2019, held in compliance with the Open Meetings Act and the Zoning Ordinance, the City Council considered the recommendation of the P&D Committee, the Applicant’s application, received additional public comment, made certain findings, and adopted said recommendation; and WHEREAS , it is well-settled law that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747 (1991)) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124 (7th Cir. 1995)), NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as facts and incorporated herein by reference. 331 of 448 22-O-19 ~5~ SECTION 2: The City Council hereby amends the Zoning Map to remove those properties with the addresses and PINs listed in Exhibit B and identified in Exhibit C, both attached hereto and incorporated herein by reference, from the MUE Transitional Manufacturing-Employment District and place them within the MXE Mixed- Use Employment District. SECTION 3: Pursuant to the terms and conditions of this Ordinance, the City Council hereby grants the Special Use Permit applied for in case no. 18PLND- 0100, to allow construction and operation of the Planned Development described herein. SECTION 4: The City Council hereby grants the following Site Development Allowances: (A) Number of Dwellings: A Site Development Allowance is hereby granted permitting forty (40) dwelling units to be constructed whereas the requirement in subsection 6-13-4(4)(B)(2) permits thirty-two (32) dwelling units on the Subject Property. (B) Building Height: A Site Development Allowance is hereby granted for an maximum building height of approximately forty-seven (47) feet and four (4) inches, whereas subsection 6-13-4-7 permits a maximum building height of forty- one (41) feet on the Subject Property. (C) Rear Yard Setback: A Site Development Allowance is hereby granted permitting a rear yard setback of five (5) feet from the western property line of the Subject Property, whereas subsection 6-13-4-6(D) requires a minimum of a fifteen (15) feet rear yard setback from the western property line of the Subject Property line on the Subject Property. (D) Townhouse Orientation: A Site Development Allowance is hereby granted permitting the townhomes to face the interior or side yards, whereas subsection 6-13-11-1 requires townhomes to have frontage on a public street on the Subject Property. (E) Balcony Yard Obstruction (Front yard): A Site Development Allowance is hereby granted permitting a seven (7) foot front yard setback for a balcony on the 332 of 448 22-O-19 ~6~ Subject Property, whereas subsection 6-4-1-9-B requires a nine (9) foot front yard setback for the installation of a balcony on the Subject Property. (F) Balcony Yard Obstruction (South interior side yard): A Site Development Allowance is hereby granted permitting a two (2) foot south interior side yard setback for a balcony on the Subject Property, whereas subsection 6-4-1-9-B requires a four and half (4.5) foot south interior side yard setback setback for the installation of a balcony on the Subject Property. (G) Balcony Yard Obstruction (West rear yard): A Site Development Allowance is hereby granted permitting a one (1) foot west rear yard setbacks for a balcony on the Subject Property, whereas subsection 6-4-1-9-B requires a thirteen and half (13.5) west rear yard setback for the installation of a balcony on the Subject Property. (H) Landscaping Strip: A Site Development Allowance is hereby granted permitting a minimum of five (5) feet landscape strip along the south and west property boundaries of the Subject Property, whereas subsection 6-13-1-10(B)(3) of the Zoning Ordinance requires a minimum of a twenty-five (25) feet landscape strip is required for this development in the MXE Mixed-Use Employment District. SECTION 5: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council imposes the following conditions on the Special Use Permit granted hereby, which may be amended by future ordinance(s), and violation of any of which shall constitute grounds for penalties or revocation of said Special Use Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Applicable Requirements: The Applicant shall develop and operate the Planned Development authorized by the terms of this Ordinance in substantial compliance with: the terms of this Ordinance; the Site and Landscape Plans in Exhibits D and E, attached hereto and incorporated herein by reference; all applicable legislation; the Applicant’s testimony and representations to the Design and Project Review Committee, the Plan Commission, the P&D Committee, and the City Council; and the approved documents on file in this case. (B) Construction Management Plan: The Applicant shall sign and agree to a Construction Management Plan (CMP) with the City of Evanston prior to issuance of the Building Permit. The CMP shall include but is not limited to the following: construction phasing/staging plans; construction hours; site access including traffic and pedestrian safety plans; contractor parking; damage control 333 of 448 22-O-19 ~7~ and vibration monitoring; construction exhibits; project communication and signage. (C) On-Street Parking Pay Boxes: The Applicant agrees to make a one-time contribution to the City of Evanston in the amount of nine thousand dollars ($9,000.00) to pay for the installation of an on-street parking pay box. (D) Contaminated Materials: The Applicant shall remove and remedy any contaminated materials located on the Subject Property in compliance with the Illinois Environmental Protection Agency’s regulations. (E) Affordable Housing Units: The Applicant shall comply with the Inclusionary Housing Ordinance in effect at time of application, whereby ten percent (10%) of units must be affordable or pay a fee-in-lieu at a rate of one hundred thousand dollars ($100,000.00) per affordable unit, with the applicant agreeing to pay a fee-in-lieu of one hundred thousand dollars ($100,000.00) per affordable unit for a total payment of four hundred thousand dollars ($400,000.00). (F) Streetscaping: The Applicant shall make streetscape improvements, per the site plans in Exhibit E, including landscaping, emergency vehicle grass-road pavers, right-of-way bump out near Main Street, street trees on private property, Custer Avenue turnaround, and landscaping of the Metra embankment. (G) Alley Easement: The Applicant agrees to establish an easement agreement to increase the north-south and east-west alleys to twenty (20) feet in width where each alley abuts the Subject Property. (H) Alley Construction: The Applicant shall reconstruct the north-south and east- west alleys where they abut the subject property and including the alley easement area, to include storm water management, burying of utilities where possible, and surface pavement, all per City of Evanston Public Works Agency requirements, with timing consideration with the City’s water main project in the vicinity. (I) Snow Removal: The Applicant shall ensure the Homeowner’s Association is responsible for snow removal in the alley where adjacent to the Subject Property, and shall ensure snow removal is not deposited or plowed into the remainder of the alleyway. (J) Public Art Contribution: The Applicant shall provide a payment of twenty-five thousand dollars ($25,000) for public art or install an art piece in the vicinity of the development site with an approximate cost of twenty-five thousand dollars ($25,000), subject to the approval of the Arts Commission and Design & Project Review Committee. (K) Green Building Ordinance: The development shall comply with the City of Evanston Green Building Ordinance. 334 of 448 22-O-19 ~8~ (L) Pedestrian Countdown Timers: The Applicant agrees to contribute fifteen thousand dollars ($15,000.00) to the City of Evanston to be utilized when the City conducts its traffic light update. (M) Residential On-Street Parking Permits: Residents of the building shall not be eligible to obtain residential on-street parking permits. (N) Recordation: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the Applicant shall, at its cost, record a certified copy of this Ordinance, including all exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City, before the City may issue any permits pursuant to the Planned Development authorized by the terms of this Ordinance. SECTION 6: When necessary to effectuate the terms, conditions, and purposes of this Ordinance, “Applicant” shall be read as “Applicant’s tenants, agents, assigns, and successors in interest.” SECTION 7: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: Except as otherwise provided for in this Ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and provisions of any of said documents conflict with the terms herein, this Ordinance shall govern and control. SECTION 9: All Ordinances or parts of ordinances that are in conflict with the terms of this Ordinance are hereby repealed. SECTION 10: If any provision of this Ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this Ordinance is severable. 335 of 448 22-O-19 ~9~ SECTION 11: The findings and recitals herein are hereby declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2019 Adopted:___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Michelle L. Masoncup, Corporation Counsel 336 of 448 22-O-19 ~10~ EXHIBIT A Legal Description LOT 1 IN DARD PRODUCTS THIRD CONSOLIDATION, BEING A CONSOLIDATION OF LOT 3 AND THE NORTH HALF OF LOT 4 IN RAILWAY SUBDIVISION AND LOT 1 IN DARD PRODUCTS SECOND CONSOLIDATION, IN THE EAST HALF OF THE NORTHEAST QUARTER OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED. PINs: 11-19-117-063-0000 COMMONLY KNOWN AS: 910-938 Custer Avenue, Evanston, IL 337 of 448 22-O-19 ~11~ EXHIBIT B Addresses and PINs of Properties Removed from the MUE Transitional Manufacturing-Employment District and Placed Within the MXE Mixed-Use Employment District PINs: 11-19-117-063-0000 COMMONLY KNOWN AS: 910-938 Custer Avenue, Evanston, IL 338 of 448 22-O-19 ~12~ EXHIBIT C Map of Properties Removed from the MUE Transitional Manufacturing- Employment District and Placed Within the MXE Mixed-Use Employment District 339 of 448 910-938 Custer Ave. drawGraphics_poly User drawn polygons Zoning Boundaries & Labels Tax Parcels March 5, 2019 0 0.03 0.060.015 mi 0 0.055 0.110.0275 km 1:2,000 This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.Copyright 2018 City of Evanston340 of 448 22-O-19 ~13~ EXHIBIT D Development Plans 341 of 448 342 of 448 343 of 448 344 of 448 345 of 448 22-O-19 ~14~ EXHIBIT E Landscape Plans 346 of 448 Evanston CommonsPROJECT STAFF ISSUE REVISIONS DATE PROJECT MANAGER: ENGINEER: ENGINEER: TECHNICIAN: G. LEHMAN RLA 1 DAPR REVIEW PLANS 01-18-19COPYRIGHT:THIS DRAWING SHALL NOT BE USED,REPRODUCED, MODIFIED OR SOLD EITHERWHOLLY OR IN PART, EXCEPT WHENAUTHORIZED IN WRITING BY THE ENGINEER.PROJECT NO.: 00102ISSUE DATE:JAN. 18, 2019SCALE:SHEET NUMBEREVANSTON COMMONS 912 CUSTER AVENUE EVANSTON, ILLINOIS G. LEHMAN RLA PRELIMINARY LANDSCAPE PLANS347 of 448 DRAFT- NOT APPROVED Page 1 of 5 Plan Commission Minutes 2/13/19 MEETING MINUTES EXCERPT PLAN COMMISSION Wednesday, February 13, 2019 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Colby Lewis (Chair), Jennifer Draper, Terri Dubin, Carol Goddard, George Halik, Andrew Pigozzi Members Absent: Peter Isaac Staff Present: Meagan Jones, Neighborhood and Land Use Planner Scott Mangum, Planning and Zoning Manager Melissa Klotz, Zoning Administrator Hugh Dubose, Assistant City Attorney Presiding Member: Colby Lewis, Chairman A. Planned Development 910-938 Custer Avenue 18PLND-0100 Kevin Lee, property owner, proposes to construct 40 single family attached townhomes in five standalone buildings with 2 enclosed parking spaces per dwelling unit. The applicant requests a Map Amendment to rezone the property from the MUE Transitional Manufacturing-Employment District to the MXE Mixed-Use Employment District. The applicant requests a special use for a Planned Development with Site Development Allowances for: 1) 40 dwelling units where 32 dwelling units are allowed; 2) 44.2 ft. and 4 stories in height where 41 ft. and 3 stories is allowed; 3) 5 ft. west rear yard setback where 15 ft. is required; 4) townhouse orientation facing interior and side yards where townhouse orientation must face the street; 5) 7 ft. front yard, 2ft. south interior side yard, and 1ft. west rear yard setbacks for balconies where a 9 ft. front yard setback is required, 4.5 ft. south interior side yard setback is required, and a 13.5 ft. west rear yard setback is required for balconies; and 6) 5' ft.-10 ft. landscape strip along the south and west property boundaries where a 25 ft. wide landscape strip is required. In addition, the applicant may seek and the Plan Commission may consider additional Site Development Allowances as may be necessary or desirable for the proposed development. Ms. Klotz provided and overview of the project, describing the site listing the requested 348 of 448 DRAFT- NOT APPROVED Page 2 of 5 Plan Commission Minutes 2/13/19 site development allowances and proposed public benefits. She also stated that the applicant intends to seek TIF funding, though that is not under the purview of the Plan Commission. Mr. Bill Rotolo, TWM Consulting, introduced the development team then Mr. Mike Cook, Cook Engineering Group, provided more details on the project describing existing conditions, the proposed layout of the site emergency access, and the proposed turnaround at the north end of the site. He added that they will be meeting MWRD requirements and be providing an underground stormwater system and permeable pavers. Mr. Doug Wirth, architect, reviewed the building design and materials. He added that there are two unit types and solar arrays on the roof of each unit. Mr. Craig Burton stated that energy modeling had been done for energy efficiency of the site and net zero guidelines were followed. Mr. Gary Lehman provided information on the landscaping, describing the proposed roof gardens, some private gardens and landscaping proposed along the CTA embankment. A monument sign is proposed at the southeast corner of the site. One of the public benefits includes this landscaping along with a planting proposal at the park along the embankment near the Main Street CTA station and a possible mural. Mr. Javier Milan of Kenig, Lindgren, O'Hara, Aboona, Inc. (KLOA) stated that traffic counts were taken on November 8, 2018 at the Main/Custer, Sherman/Main, Custer/public alley intersections, Sherman/Parking Lot 31 drive aisle and the drive leading to Evanston Lumber Yard. All operate at acceptable levels of service. There was suggestion of possibly removing 1 or 2 spaces on Main in order to provide better site lines at the intersection. Since 12 new parking spaces are proposed on Custer Ave., there would still be an overall gain in on-street parking. Mr. Rotolo stated that a market exists for this use as it is not provided in large numbers in Evanston. The typical buyer is mid 40’s to mid-50’s in age with children, if they have them, in high school or older. The prices will range from high $600,000 to high $700,000 with a good amount of living space. He then reviewed the proposed public benefits. Chair Lewis then opened up the public hearing to questions from the Commission. These questions included the following: ● Commissioner Pigozzi stated that the intersection near the site is difficult to navigate and inquired about the existing lot at Evanston Lumber having alley access. Mr. Milan stated that, per staff request, signage would be provided to discourage cutting through the parking lot on the opposite side of the alley off of Sherman Ave. ● Commissioner Pigozzi then stated that nearby Lincoln School is overcrowded and even though it is not under the purview of the Commission, he wondered if 349 of 448 DRAFT- NOT APPROVED Page 3 of 5 Plan Commission Minutes 2/13/19 possible negative effects of TIF on the school had been considered. Mr. Rotolo stated that the proposed use does not generate many school aged children. There may be language within the redevelopment agreement to divert money to the school district. ● Commissioner Goddard asked if a signalized/countdown timer may be necessary at the intersection. ● Commissioner Dubin asked for clarification regarding green roof vs. roof garden. Mr. Lehman explained that there will be a shallow tray system installed with a limited load so what is proposed is a green roof. Ms. Draper asked for clarification on access to that use. Mr. Wirth described the roof top deck that would provide access to the green roof. ● Chair Lewis asked what would be required a front yard. Ms. Klotz responded that the setback of the property is along Custer Ave and is different from what the developers are referring to in front of each unit. Mr. Rotolo added that the fee simple may be adjusted to include areas in front of the home. Covenants will prohibit certain changes. ● Chair Lewis asked if a market study was done. Mr. Rotolo responded yes and that the demand is high. Sales operations will occur during construction, space on Main St. may be rented for this purpose. Construction will begin without presales. Chair Lewis opened up the public hearing to questions from the public. A total of 7 people spoke, including the following: ● Ashaf Manji, resident, stated that he liked the idea of rezoning and that the area will likely become residential. He added that the Commission should consider the proposed concessions. ● Stan Eastman, resident, asked if Evanston Lumber will continue to operate. Mr. Rotolo responded that Evanston Lumber will continue to operate and the proposed development will not take over the site. ● Hilly Hacker, resident, asked if intergenerational homes had been considered. Mr. Rotolo responded that this was not considered and that type of use may not fit with zoning requirements. The layout of the homes somewhat address that. ● Martin Renke inquired about concrete in the alley and who will cover the cost of moving utilities. Mr. Rotolo stated that the cost will be covered by the developer and some utilities will have to be buried. ● Ellyn Frank Miller, resident, asked if cars have access to Custer Ave. Mr. Milan stated that residents will utilize the alley. Mr. Milan stated emergency vehicles can also use Custer Ave for access. Ms. Frank Miller then asked if there was any effect to parking on Main Street by the alley widening and if a 4-way stop may be proposed at Custer Ave. and Main St. Mr. Milan responded that additional signage could be looked at and evaluated and removing a parking space on Main St. could also be considered. A 4-way stop would be a last resort. ● Jeff Silver, resident, voiced concerns regarding the variances needed, adding that the proposed building height is 50% taller than existing surrounding 350 of 448 DRAFT- NOT APPROVED Page 4 of 5 Plan Commission Minutes 2/13/19 structures. He then asked if the developer intended to pave the entire alley to which Mr. Rotolo responded that the portions of the alley adjacent to the site will be paved. ● Robert Fisher, Evanston Lumber, asked if there are any provisions for construction parking and if there is enough room in the alley for two-way traffic. Mr. Rotolo responded that general conversations have occurred with staff regarding parking and that the alley can accommodate two-way traffic. Chair Lewis then asked for public testimony. A total of 7 people spoke including the following: ● Mr. Eastman stated that the site is not appropriate for the proposed use and he strongly urges the Commission to not grant additional development allowance. He added that the nearby intersection is dangerous and residents will likely drive through the parking lot on Sherman Ave. He also stated that the proposed building does not fit into the neighborhood. ● Ms. Hacker asked why the development does not stick to zoning regulations and that stated that the area will be tremendously affected by additional traffic. ● Mr. Renke stated that the location offers a great chance to build something that takes advantage of transit. He suggested that the project could remove some parking and reduce the building height and added that the alley is still too narrow. ● Ms. Frank Miller expressed excitement to see development at the site but concern about traffic, specifically through the parking lot and that staff should address that issue. ● David Adams, resident, asked why the homes are 4 stories and if there are any provisions compensating those affected by the development. Nichols school could be affected, He stated that he has concerns with the nearby intersection and possible bottleneck that could occur. He added that it would be nice to shrink the homes down. ● Mr. Silver stated that he loves the idea but shares the same objections expressed previously. The development should follow existing zoning and setbacks. Encourages denial of the project as is and encourages revisions. ● Mr. Fisher expressed excitement about redevelopment and emphasized that Custer Ave. is the lifeblood of Evanston Lumber and that the Main St. /Custer Ave. intersection is a nightmare. He challenged the applicant to conduct a traffic study in the summer during the busy season. Chair Lewis closed the public hearing and the Commission began its deliberations. Commissioner Halik stated that it is difficult to build affordable housing and he sees prospective purchasers as young families. He expressed that the interior spaces are too efficient. Commissioner Halik continued saying height is not an issue adding that the request is not much higher than the requirement. He also mentioned that there are a variety of architectural styles in the area. Chair Lewis asked for clarification on the requirements versus what is requested. Ms. Klotz responded that 44.2 ft. height is 351 of 448 DRAFT- NOT APPROVED Page 5 of 5 Plan Commission Minutes 2/13/19 requested where 41 ft. is allowed. Commissioner Dubin stated that it is tough to see changes but that this type of housing is needed in Evanston. Commissioner Draper stated that generally, the project is an improvement. The space will be broken up with courtyards but she would like to see more attention paid to the façade facing Custer Ave. She also recommended that net-zero standards be met. Chair Lewis stated that the development is being sold as a transit oriented development and that it is trying to be both convenient and provide more parking. He expressed concern of delivery traffic to Evanston Lumber and that the proposed turnaround could be larger. The Commission then reviewed the standards for approval of Map Amendment, Special Use and Planned Development Guidelines for the proposed development. Commissioner Goddard suggested that a parking space be taken out on Main St. to increase visibility. Commissioner Halik suggested that additional façade consideration be added to make the blank areas friendlier. Commissioner Goddard made a motion to recommend approval of the map amendment, planned development and conditions as presented by staff with the added conditions of the removal of two parking spaces on Main St. and that the applicant continues to work with staff on the facade of the building. Commissioner Draper seconded the motion. A roll call vote was taken and the motion passed, 6-0. Ayes: Draper, Dubin, Goddard, Halik, Lewis, Pigozzi Nays: 352 of 448 For Planning & Development meeting of March 11, 2019 Item PD1 Public Benefits for Planned Developments For Discussion To: Planning and Development Committee From: Johanna Leonard, Community Development Director Scott Mangum, Planning and Zoning Administrator Meagan Jones, Neighborhood and Land Use Planner Subject: Ordinance 2-O-19 Public Benefits for Planned Developments 18PLND-0103 Date: February 18, 2019 Recommended Action: Plan Commission and Staff recommend amending Zoning Ordinance Section 6-3-6-3. Public Benefits, to revise the regulations relating to Public Benefits of Planned Developments. Livability Benefits Built Environment: Provide compact and complete streets and neighborhoods. Education, Arts & Community: Promote a cohesive and connected community. Background At the October 29, 2018 Special City Council meeting, a referral was made to Plan Commission to formulate a possible text amendment regarding revisions to required public benefits for Planned Developments. At its November 14, 2018 meeting, the Plan Commission began discussion on possible revisions to the Zoning Code, sharing preliminary thoughts on which public benefits should be included and how those benefits could be listed. Staff then drafted proposed changes to the Code incorporating those suggested revisions. Recent planned developments have conditions of approval which include a wide variety of public benefits that are much more specific than those currently listed in the Zoning Ordinance. These benefits have consisted of infrastructure improvements or payments towards those improvements, public art, dedication of open space, and apprenticeship programs among other items. With fairly recent ordinances setting minimum affordable housing and green building standards, these items are no longer seen as public benefits unless what is provided goes above stated minimum requirements. Alternate Text Amendment Proposal At the January 14, 2019 Planning & Development Committee meeting, the Committee reviewed the initial proposal from the Plan Commission and requested greater detail on Memorandum 353 of 448 2 the potential ability to quantify site development allowances and public benefits. Based on that feedback, staff has prepared a more quantitative alternative which is outlined below. Proposal Overview Based on the Committee’s discussion from the January 14, 2019 meeting there are several possible alternatives for amending the City’s Zoning Code. Each option more precisely outline goals and possible public benefits that could assist in reaching them. Each alternative is listed below: 1.) Proceed with the original proposal as presented at the January Committee meeting. This option, as outlined in the attached ordinance, 2-O-19, would outline goals and more clearly define categories for possible public benefits. Evaluation of public benefits and development allowances would be on a case-by-case basis and be more qualitative in measure. 2.) Consider a new system based on the City of Chicago’s Neighborhood Opportunity Fund. This option establishes a fund that applicants could pay into in exchange for additional site development allowances. The fund could provide a funding source for projects, determined by City Council, throughout the City. In Chicago the Neighborhood Opportunity Bonus allows developments to purchase additional FAR in areas near the downtown. The contributions are then allocated to the Neighborhood Opportunity Fund (80%), Adopt-a-Landmark Fund (10%), and Local Impact Fund (10%). This new system would require additional Community Development and Law Department research because there are significant differences between the Evanston and Chicago Zoning Ordinances. 3.) Create a new fund aimed at increasing sustainability, specifically a Green Roof Fund, as suggested by Ald. Fiske and Revelle. This fund could provide an option for developers to pay into as a public benefit and create a funding source for the installation and maintenance of green roofs in the City. The creation of such a citywide fund would also need more research by the Community Development and Law Departments. 4.) Create a point system as a tool to quantitatively weigh a development’s public benefits against the site development allowances being requested. This would provide the goals and categories of the original proposal, and then establish a framework enabling a proposed development to more easily create a public benefits package to offset effects of requested site development allowances. It also provides a more specific means of evaluating proposed developments. The system would be similar to what is outlined below, with the exception that point values could be assigned if council provides direction to move forward with a point system: Site development allowances shall be weighted on the point system below FAR 1.0 above maximum FAR– ** 2.0 above maximum FAR–** 3.0 or more above maximum FAR-** 354 of 448 3 Height Up to 10% additional height (ft.)-** 11-20% additional height-** 21% or above additional height-** Number of dwelling units Up to 10% additional units-** 11-20% additional units-** 21% or above additional units-** Number of parking spaces Up to 10% below required parking spaces - ** 11-20% below required parking spaces - ** 21% or more below required parking spaces - ** Setbacks ** Other ** ** = point values to be determined at a future date The site development allowance point total equals the sum of each of the requested site development allowance point counts. If requested site development allowances require a super-majority vote of City Council or if the project will receive financial assistance from the City, additional points shall be required. Proposed public benefits shall be weighted by category per item according to a similar point system. The public benefit point total equals the sum of each of the proposed public benefits point counts. Public Benefit Category Points Affordable Housing ** Encouragement of Alternative Modes of Transportation ** Streetscape Improvements ** Infrastructure Improvements ** Public Art ** Sustainability Measures ** Education/Employment ** Preservation ** Open Space/Parks ** The City Council may find that the degree to which any of the above standards are met are not sufficient to mitigate or offset the requested site development allowance and/or impacts of the proposed development on the surrounding community and may request that additional public benefits be provided. 355 of 448 4 As an example, if the 811 Emerson Street development were to be evaluated using the proposed system, the point value for each of the development’s ten site development allowances would be totaled, then the point value of each of the ten public benefits would be totaled and compared to the site development allowance total. If there are any point deficiencies on the public benefit side, additional benefits could be required. Specifically: Public benefit total – Site development allowance total = point difference The point difference will help in determining if the provided public benefits justify the requested allowances (1 point or higher point difference) or if additional/alternative public benefits should be considered (a zero or negative point difference). In the case of a low point deficit, Council would have the discretion to determine if what is proposed is adequate and, therefore, not require additional public benefits. Other Municipalities and Counties Staff researched a number of other municipalities and counties and their planned development practices as they relate to public benefits (list attached). There are a variety of adopted processes, including payment into housing or community funds in exchange for additional height or density, provisions for providing specific square footage of public amenities or infrastructure improvements for a specific amount of density, and providing a point system to leverage public benefits from requested zoning variances. As an example, Montgomery County, Maryland has created a detailed system in which requests for additional bulk in a planned development must be accompanied by public benefits from a specific number of benefit categories which total to a specific amount of points. Legislative History January 14, 2019 – The Planning & Development Committee began discussion on the proposed text amendment and held the item in Committee. December 12, 2018 – The Plan Commission voted, 7-0, to recommend approval of the proposed text amendment. November 14, 2018 – the Plan Commission held discussion on code revisions relating to public benefits for planned developments. October 29, 2018 – City Council made a referral was made to Plan Commission to formulate a possible text amendment regarding revisions to required public benefits for Planned Developments. Attachments Proposed Ordinance 2-O-19 List of Other Municipality and County Practices Link to Plan Commission Packet for 12/12/2018 Approved Plan Commission Minutes for the 12/12/2018 and 11/14/2018 Meetings Caselaw Overview of Municipal Public Benefits 356 of 448 11/29/2018 2-O-19 AN ORDINANCE Amending City Code Section 6-3-6-3, “Public Benefits” BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Subsection 6-3-6-3, “Public Benefits,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-3-6-3.- PUBLIC BENEFITS. The public benefits to the surrounding neighborhood and the City as a whole that are intended to be derived from the approval of planned developments include but are not limited to: and are measured based on the quantity and scale of requested site development allowances. Public benefits are not considered to be the proposed principal use(s) on the zoning lot, but rather an accessory feature or use complementary to the proposed principal use(s). These benefits should not be limited solely to the proposed development’s residents or tenants, but should also be accessible to the public and/or mitigate impact of the development on surrounding residents, infrastructure and utilities. (A) Goals: Planned Developments should incorporate the following goals into public benefits: 1. Preservation and enhancement of desirable site characteristics and open space 2. A pattern of development which preserves natural vegetation, topographic and geologic features. 3. Preservation and enhancement of historic and natural resources that significantly contribute to the character of the City. 4. Use of design, landscape, or architectural features to create a pleasing environment or other special development features. 5. Provision of a variety of housing types in accordance with the City's housing goals. 6. Elimination of blighted structures or incompatible uses through redevelopment or rehabilitation. 7. Business, commercial, and manufacturing development to enhance the local economy and strengthen the tax base. 357 of 448 2-O-19 ~2~ 8. The efficient use of the land resulting in more economic networks of utilities, streets, schools, public grounds, buildings, and other facilities. 9. The substantial incorporation of generally recognized sustainable design practices and/or building materials to promote energy conservation and improve environmental quality. such as level silver or higher LEED (leadership in energy and environmental design) certification (B) Public Benefit Categories: The public benefits provided can include, but are not limited to, the following categorized items: 1. Affordable Housing. Provide in excess of the minimum requirements pe r Title 5, Chapter 7 – Inclusionary Housing. 2. Encouragement of Alternative Modes of Transportation. This includes but is not limited to: incorporation of publicly accessible car-share spaces and memberships to building residents, bike share station sponsorships and/or memberships, and CTA/Metra passes. Additional bike parking and amenities are also encouraged. 3. Streetscape Improvements. Provide elements that create a safe, inviting environment at the street level such as street trees, benches, wayfinding signage and wider sidewalks. 4. Infrastructure Improvements. Provide funding for traffic signal upgrades, crosswalk improvements and traffic calming measures. Where possible, work with transit organizations to improve viaducts and areas near rail facilities and stations. 5. Public Art. Creation of or provide funding for a public art display within the vicinity of the planned development. 6. Sustainability Measures. Achieve LEED Gold or higher. Pursue LEED 55 certification to mitigate harm to migratory birds. Incorporate electric vehicle charging stations into designated parking areas. 7. Education/Employment. Creation of apprenticeship or training programs for residents or students related to construction or proposed use of the property. 8. Preservation. Preserve and restore historic landmarks on the property; provide funding for improvements to nearby landmarks. 9. Open Space/Parks. Dedication of park space to the City or publically accessible park or garden as part of the development, provide funding towards maintenance and/or upgrades to existing nearby parks. (C) Standards for Evaluation of Public Benefits: The City Council shall, upon recommendation from the Plan Commission, decide whether the proposed planned development feature(s) have sufficient merit to justify granting of requested site development allowances. The Plan Commission and City Council shall consider the degree to which the following standards are met by the proposed public benefit(s) within the overall context of the principal use(s) in which the proposed public benefit(s) are offered: 1. The size or capacity of the development, public benefit, or provision. 2. The degree to which the location of the development or public benefit 358 of 448 2-O-19 ~3~ within the structure, or on the site of which it is part, enhances the environment of the zoning district of which it is part, the street frontage where it is to be located and the zoning lot itself. 3. The degree of public accessibility to the development or public benefit given its location and the specific nature and function of the public benefit feature. 4. The quality of design of the development or public benefit in the context of the principal use of the zoning lot, the location of said zoning lot in the zoning district, adjacent properties and uses, the use and street frontage character of the zoning lot, said zoning lot within, and the policies, designs and plans of the City. 5. The degree to which the development or public benefit enhances and protects the environment of the zoning district including such elements as air quality, noise reduction, wind effect, temperature moderation, views, pedestrian environment, landscaping and areas for relaxation, and the enjoyment of the City's historic resources. 6. The degree to which the development or public benefit lessens automobile traffic congestion and supports car-sharing, public transit, pedestrian and bicycle usage. 7. The degree to which the development or public benefit increases the availability of quality employment opportunities to residents of the City. 8. The degree to which the development or public benefit enhances the economy of the City. 9. The degree to which the development or public benefit provides for or incorporates social services for the residents of the City. 10. The degree to which the development or public benefit provides for and protects the public health, welfare, and safety of residents, and employees, and the visitors to the City. The City Council may find that the degree to which any of the above standards are met are not sufficient to mitigate or offset the requested site development allowance and/or impacts of the proposed development on the surrounding community and may request that additional public benefits be provided. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect 359 of 448 2-O-19 ~4~ without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: Ordinance 2-O-19 shall be in full force and effect after its passage and approval. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 360 of 448 Municipality and County Practices City Public Benefit Practice Skokie, IL Developers must provide "reasonable contribution" in the form of dedication of land, road construction, streetscaping (lighting, sidewalks, bus shelters, etc.), and preservation of land or buildings. Wilmette, IL Granting of a variance requires development to provide a public benefit which is to be balanced with relief sought and includes but is not limited to: community amenities, preservation of significant features, adaptive reuse, preservation of environmental features, public open space and recreational amenities. Oak Park, IL Required public benefit - compensating benefit, a village improvement and public art are a part of every planned development. These are negotiated or, in the case of public art, done in proportion to the size of the development. Madison, WI Creates "PD Districts" with specific requirements unique to that PD. No specific program/standards exist for public benefits Cambridge, MA PUDs permitted in "PUD Districts". More generally, for increase in bulk, substantial public benefits must be provided. Also have a community fund that can be paid into. Ann Arbor, MI Creates "PUD Zoning Districts". Granting of the zoning must come with "beneficial effects for the City" including provisions of open space, exceeding requirements for preservation and affordable housing, etc. Justification must be explained in a narrative, exceed negative impact. Portland, OR Provides ratios for additional FAR and height based on providing inclusionary housing, affordable commercial space or PDs with a combination of affordable housing, public amenities and energy efficiency. Seattle, WA Currently updating their incentive program. Developers provide certain amenities in exchange for the ability to build extra floor area to the base FAR or base height limit. Payments also accepted for affordable housing. San Diego, CA FAR Bonus Program - for each benefit, a certain amount of FAR can be added. Redwood City, CA Commissioned a study on how to establish an incentive ordinance. Study outlines a point system template, evaluates review process and development fees. Redwood City did not appear to adopt the point system, opting for a specific listing of additional bonus numbers in exchange of specific public benefits (open space, affordable housing, etc.) Montgomery County, MD Utilizes a point system for Commercial/Residential and Employment Zones. Sketch Plans outlining public benefits and preliminary development plans must be outlined and presented to the public prior to submitting an application. Depending on zoning and bulk requested, a certain number of points from a certain number of benefit categories must be met. 361 of 448 DRAFT- NOT APPROVED Page 1 of 8 Plan Commission Minutes 12/12/18 MEETING MINUTES PLAN COMMISSION Wednesday, December 12, 2018 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Colby Lewis (Chair), Jennifer Draper, Terri Dubin, Carol Goddard, George Halik, Peter Isaac, Andrew Pigozzi Members Absent: Staff Present: Meagan Jones, Neighborhood and Land Use Planner Scott Mangum, Planning and Zoning Administrator Presiding Member: Colby Lewis, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Lewis called the meeting to order at 7:00 P.M. 2. APPROVAL OF MEETING MINUTES: November 14, 2018 Commissioner Pigozzi made a motion to approve the minutes, seconded by Commissioner Isaac. The Commission voted unanimously, 7-0, to approve the minutes of November 14, 2018. 3. NEW BUSINESS A. Planned Development 1714-1720 Chicago Avenue 18PLND-0053 Paul Janicki, architect, proposes to construct a 13-story office building with 112 on-site parking spaces. The applicant requests a Map Amendment to rezone the property from the R6 General Residential to the D3 Downtown Core Development District. The applicant seeks site development allowances for: 1) An FAR of 5.0, where the maximum permitted FAR in the D3 district is 4.5; 2) A building height of 127 feet to roof (excluding eligible parking levels), where the maximum permitted height of a building in D3 is 85 feet to roof; 3) 112 parking spaces with 22 compact stalls where the minimum required number of parking spaces is 213, in addition to a purchase-sale agreement to replace the 74 library parking spaces onsite , and where compact stalls are not allowed; 4) A front yard setback of 25- 362 of 448 DRAFT- NOT APPROVED Page 2 of 8 Plan Commission Minutes 12/12/18 feet, where 31.4 feet is required; 5) A north side yard setback of 5-feet proposed, where 15-feet is required; 6) A south side yard setback of 5-feet proposed, where 15-feet is required.; and 7) A canopy yard obstruction of 9.7 feet into the required front yard, where a maximum obstruction of 3.1 feet (10%) is allowed. In addition, the applicant may seek and the Plan Commission may consider additional Site Development Allowances as ma y be necessary or desirable for the proposed development. Mr. Mangum provided a brief overview of the proposed planned development including a proposed alley vacation and shared that staff is recommending denial of the proposal. Mr. Paul Janicki provided additional information on the proposed development, explaining that the proposal is a response to a Request for Proposals issued by the City. He then described building characteristics, materials and the alley functionality, including the proposed alley vacation to accommodate loading and truck traffic. He explained that the required library parking spaces would be available in the evenings and on weekends when the office spaces are not in use. Mr. Greg Stec then added that the public benefits had been revised to include landscaping treatments on the west side of Chicago Avenue and on terraces, replacement of alley, new sidewalk along Chicago Ave adjacent to the property, new crosswalk and signage in the alley, outreach to grammar schools after completion of the project, and to provide signage directing drivers to available parking spaces within the building’s garage and nearby City garages. Chair Lewis opened up the hearing to questions from the Commission. These included: ● Commissioner Dubin inquired whether or not the traffic study takes short library visits into account when reviewing alley traffic. Additionally, what is the demand for office space in the City? Mr. Steve Corcharan responded that the study took traffic counts of the area and where vehicles enter and exit existing lots/garages. Class A office space is in demand in Evanston and there are various headquarters looking to relocate into the area. ● Commissioner Halik inquired about the planned absorption rate for the building and what the typical ratio of parking spaces to office space is. Mr. Stec stated that the plan is to have 50% of the building leased before breaking ground and 75% leased by the time the building is constructed. Typically parking is provided at rate of 1,000 square feet of leasable office space per parking space. ● Commissioner Goddard asked of the 74 required parking spaces for library use, how many will be available during the day? Mr. Janicki referenced the traffic study and stated that the existing lot typically has 21 used parking spaces during the day. Intend to use the proposed building garage as overflow parking for what is provided in the library garage during the day. ● Commissioner Goddard then inquired about the average setback on the block. Mr. Janicki responded that there is an approximate 34 foot setback on the block and 25 feet proposed for the building. 363 of 448 DRAFT- NOT APPROVED Page 3 of 8 Plan Commission Minutes 12/12/18 ● Commissioner Pigozzi asked for the applicant to explain the idea behind the building design. Mr. Janicki stated that he looked at the massing of adjacent and nearby buildings in the downtown area. ● Commissioner Halik asked what the height in feet compared with the Whole Foods building is and what will the parking level “windows” be made of. Mr. Janicki stated that he is uncertain of Whole Foods building height in feet but in stories it is 25 stories versus 13 stories of the proposed development. The windows of the proposed building will be a punched opening of translucent etched glass and provide an obscured view. ● Commissioner Draper inquired about how the side setbacks of the proposed building compare to the side setbacks of adjacent landmark buildings. Mr. Janicki stated that setback from the northern building to the proposed building is approximately 25 feet. ● Commissioner Draper then asked if existing trees along Chicago Avenue are proposed to be kept. Mr. Janicki confirmed that they will be and additional trees are proposed within the parkway. ● Commissioner Isaac asked for the applicant to explain project changes since Council approval the sale of the property and if those changes lead to change in the property sale price. Mr. Janicki stated that changes include additional floors to provide additional revenue and provide more parking. Mr. Stec stated that the cost to build the development has increased since the start of the approval process. ● Commissioner Isaac then brought up concern of office use after 5:00pm and how many parking spaces will actually be available for the library visitors and the public if this occurs. Additionally, what vehicles would be able to use the compact parking spaces. 8 feet by 18 feet are the size of those spaces and are actually considered standard size in Chicago. ● Is there a commitment from a tenant? Mr. Stec responded that there were tenants initially, however, the entitlement process took longer than anticipated and those tenants were lost. Will have at least 25% of the building leased and intend to have 50% of building leased by the time construction. Chair Lewis stated that a request for a continuance had been received and that if granted the hearing would be continued to the next scheduled Plan Commission meeting on January 9, 2019. Chair Lewis then opened up the public hearing to questions and comments from the Public. Questions included: ● Mr. Ben Shapiro asked what was the frequency and time of day for the traffic study. Special events could change demand and some delivery trucks may not fit through the alley as proposed. Mr. Corcharan stated that the study was done on March 14, 2018 from 8:00am to 6:00pm, looking at the existing lot and the Chicago Avenue parking garage. Deliveries were also considered with truck turning diagrams done for the library, the proposed building and firetrucks. Snow removal was mentioned with a suggestion that coordinated efforts be made if the development is approved. 364 of 448 DRAFT- NOT APPROVED Page 4 of 8 Plan Commission Minutes 12/12/18 ● Ms. Chava Wu asked if 2-way traffic in the alley will remain. No changes are intended. ● Mr. Glen Madeja asked for clarification of items on the tree protection plan. Mr. Dennis Fogell stated that an arborist came out to the site and created a report for status of existing trees. He mentioned that there would be several trees that would be lost but those are intended to be replaced. Chair Lewis then raised a question regarding who would be responsible for tree root maintenance and damage. Commissioner Isaac stated that it is his understanding that it depends on where the tree comes out of the ground and if any portion is on more than one property, it is co-owned. Further information was requested. ● Ms. Sarah Schastok inquired about having a letter from the Evanston Fire Department included. Mr. Janicki provided a copy of the letter within the presentation. Ms. Schastok then asked how much involvement Northwestern University has had in review of the proposal with the McMannis Center being adjacent to the development. Alderman Fiske responded that she has reached out to adjacent neighbors of the site to provide information including Dave Davis of Northwestern University, some follow-up may be needed. ● Ms. Andrea Vantek voiced general opposition to the proposed zoning change. ● Ann Branning raised questions and concerns regarding when the library garage closes, if spaces will be reserved for building tenants and if that will affect the available parking spaces for the public, and whether or not the public spaces will be metered. Mr. Stec stated that charges for the public spaces would be determined by the City. Chair Lewis stated that there would seem to be implications for leasing spaces that need to be available for the public. Mr. Shapiro stated that the Library garage corresponds to Library operating hours. ● Ms. Lucia Guridi asked what security measures are proposed within the garage. Mr. Janicki stated that there would likely have to be someone available in the garage at all times ● Ms. Janet Steidl pointed out that additional detail was needed in order to be consistent within various parts of the development plan and diagrams, especially as they relate to the alley. She requested that centerlines to be shown on all documents and added to drawings. Commissioner Isaac made a motion to continue the public hearing to the January 9, 2019 Plan Commission meeting. Commissioner Dubin seconded the motion. A voice vote was taken and the motion was approved, 7-0. Ayes: Draper, Dubin, Goddard, Halik, Isaac, Pigozzi, Lewis. Nays: B. Text Amendment oRD Redevelopment Overlay District 18PLND-0102 A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning, to Section 6-15-13 of the Zoning Ordinance, to revise the regulations of the 365 of 448 DRAFT- NOT APPROVED Page 5 of 8 Plan Commission Minutes 12/12/18 oRD Redevelopment Overlay District, including language regarding permitted and special uses. Ms. Jones provided a brief overview of the proposed text amendment, explaining the reasoning behind it being to clarify the proposed and existing uses within the overlay district and provide consistency between the Zoning Code and staff interpretation. She provided the standards for text amendments and welcomed discussion and questions. Commissioner Isaac stated that the proposed amendment seemed straight forward. Commissioner Goddard made a motion to recommend approval of the text amendment. Commissioner Halik seconded the motion. A roll call vote was taken and the motion was approved, 7-0. Ayes: Draper, Dubin, Goddard, Halik, Isaac, Pigozzi, Lewis. Nays: C. Text Amendment Public Benefits for Planned Developments 18PLND-0103 A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning, to Section 6-3-6 of the Zoning Ordinance, to revise the regulations relating to Public Benefits of Planned Developments. Ms. Jones reviewed the discussion that occurred during the November Plan Commission meeting and provided an overview of the proposed text amendment revising regulations relating to public benefits for planned developments. Commissioner Halik Suggested removing items 4 and 5 from the goal list as they seem to be expected for any development and part of standard improvements, not public benefits. He then stated that the proposed standards are not tied to a quantitative measurement. He mentioned that Chicago eliminated public benefits and essentially added payment for increased allowances, using the funds towards City projects as it sees fit. Chair Lewis asked if the Commission would recommend a complete overhaul of the public benefits section or do so incrementally. Mr. Mangum stated that there is some language that addresses the degree to which standards are met by public benefits but the point was taken regarding whether or not there should be a give and take with regards to benefits and development allowances. He stated that the broadness of the proposed amendment allows for innovation. Commissioner Halik stated that he believes that developers will satisfy the proposed goals in the least financially impactful way possible. He added that the Chicago program has been successful and the City decides how the money is spent. 366 of 448 DRAFT- NOT APPROVED Page 6 of 8 Plan Commission Minutes 12/12/18 Commissioner Isaac expressed that, based on previous Commission discussion, he is happy with what has been drafted. It is narrowed but broad enough to not have to be revisited next year. Commissioner Draper inquired about whether Green Building regulations will be updated as they relate to LEED and if the amendment should be revised to address that. Mr. Mangum responded that the Green Building Ordinance Requirements may be revised in the near future to incorporate alternate green building rating systems and that regulations could be revised to not directly reference LEED standards. Commissioner Pigozzi stated that it would help to streamline regulations to do as Commissioner Halik suggested. Regulations could be simplified and quantified. The Inclusionary Housing Ordinance does this to a certain extent. Commissioner Goddard asked if he was suggesting monetizing public benefit in exchange for development allowances to which Commissioner Pigozzi responded yes. Commissioner Isaac expressed concern that that process would diminish the ability of the City to deny certain aspects of a project if developers can simply “purchase” allowances. Commissioner Halik responded that there would still be the ability to enforce zoning regulations while establishing monetary levels to pay for certain development allowances. Chair Lewis pointed out that there would also need to a mechanism set up to decide how money that is obtained from payments is spent. Commissioner Goddard stated she is not comfortable with a system that appears to be “pay to play”. Commissioner Halik reiterated that there could still be a check and balance for the projects and not automatic approval with payment. Commissioner Draper suggested that a certain percentage of a project budget could go towards public benefits. Commissioner Dubin asked if developers discuss with staff what public benefits may help to grant site development allowances or a general idea of what needs to be provided. Ms. Jones stated that there are generally a number of meetings that occur before a project comes before Design and Project Review Committee. It can be subjective based on a number of items such as where a project is located, the type of development and what may be happening in the immediate area surrounding the proposed development. There is also some discussion that occurs with regards to funding amounts for benefits such as traffic signal improvements or payments to the public art fund. Those amounts may change over time based on items such as changing construction costs. Discussion continued with suggestions for how cost could be associated with various benefits, how a more prescriptive list would work and how, if at all, the proposed language of the amendment should be revised. Ms. Jones reiterated that the proposed 367 of 448 DRAFT- NOT APPROVED Page 7 of 8 Plan Commission Minutes 12/12/18 language is meant to both list possible public benefits and evaluate how they may mitigate impacts of a proposed development. Mr. Mangum stated that the proposed standards would, in the future, likely be addressed within the staff report and listed for the Commission to review. Commissioner Halik made a motion to recommend approval of the text amendment as proposed. Commissioner Goddard seconded the motion. A roll call vote was taken and the motion was approved, 7-0. Ayes: Draper, Dubin, Goddard, Halik, Isaac, Pigozzi, Lewis. 4. OTHER BUSINESS A. 2019 Plan Commission Meeting Schedule Ms. Jones provided an overview of the proposed dates for 2019 and pointed out that the Zoning Committee meetings are reserved for the 3rd Wednesdays of each month. Commissioner Isaac pointed out that Yom Kippur may pose a conflict with the October 9th meeting. Isaac made motion to approve the proposed 2019 Meeting Schedule with understanding that the October meeting date may be changed to accommodate Yom Kippur. Commissioner Pigozzi seconded the motion. A voice vote was taken and the 2019 Plan Commission meeting schedule was approved unanimously with the note provided. B. Election of Officers and Assignment of Liaisons and Committee Members Commissioner Goddard made a motion to elect Colby Lewis as Chair and Peter Isaac as Vice-Chair of the Plan Commission for 2019. Seconded by Commissioner Halik. A voice vote was taken and the motion passed unanimously, 7-0. Mr. Mangum pointed out that the Housing and Community Development Act Committee no longer has a Plan Commission liaison. Commissioner Draper and Chair Lewis were appointed to the Zoning Committee with Commissioners Dubin, Goddard and Isaac remaining for 2019. Commissioner Isaac was elected Chair of the Committee. There was no change to the members of the Comprehensive Plan Committee for 2019. There was no change to the Rules Committee for 2019. The Committee liaisons for 2019 are as follows- Economic Development Committee – Commissioner 368 of 448 DRAFT- NOT APPROVED Page 8 of 8 Plan Commission Minutes 12/12/18 Pigozzi; Planning & Development Committee – Chair Lewis; Transportation & Parking Committee- Commissioner Dubin. Commissioner Dubin made a motion to approve the proposed appointments. Seconded by Commissioner Isaac. A voice vote was taken and the motion passed unanimously, 7-0. 5. PUBLIC COMMENT There was no public comment. 6. ADJOURNMENT Commissioner Pigozzi made a motion to adjourn the meeting. Commissioner Dubin seconded the motion. A voice vote was taken and the motion was approved by voice vote 7-0. The meeting was adjourned at 9:48 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department 369 of 448 APPROVED Page 1 of 4 Plan Commission Minutes 11/14/18 MEETING MINUTES PLAN COMMISSION Wednesday, November 14, 2018 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Colby Lewis (Chair), Terri Dubin, Carol Goddard, Andrew Pigozzi, Peter Isaac Members Absent: Jennifer Draper, George Halik Staff Present: Meagan Jones, Neighborhood and Land Use Planner Scott Mangum, Planning and Zoning Administrator Presiding Member: Colby Lewis, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Lewis called the meeting to order at 7:00 P.M. 2. APPROVAL OF MEETING MINUTES: October 10, 2018 Commissioner Goddard made a motion to approve the minutes, seconded by Commissioner Isaac. The Commission voted unanimously, 5-0, to approve the minutes of October 10, 2018. 3. NEW BUSINESS A. Text Amendment 18PLND-0094 Residential Care Homes A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning to modify regulations regarding Residential Care Home uses (Section 6-4-4) including potential related amendments within the Residential, Business, Commercial, Downtown, Transitional Manufacturing, Special Purpose and Overlay Zoning Districts (Sections 6-8 through 6-15). Ms. Jones provided a brief presentation of the proposed text amendment which was an aldermanic referral. Chair Lewis opened up the hearing to questions from the public and invited Alderman Fiske to speak. 370 of 448 APPROVED Page 2 of 4 Plan Commission Minutes 11/14/18 Alderman Fiske explained that the reason for her referral was concern that Springfield had not adequately defined why they had a distance requirement in place and she wanted Evanston to more clearly define its reasoning before there are any issues. She also wished to extend regulation to include residential care homes with fewer than 4 residents. Sue Loellbach stated she has no issues looking at the distance requirements but she does have concerns about exacerbating issues by making a Special Use where they currently are not. It would discourage affordable housing options. Chair Lewis then opened up the hearing to questions from the Commission. There were several, including: ● Commissioner Pigozzi asked for further clarification on the goal of the text amendment. The goal is to more successfully defend distance requirement justification for group home uses as well as extend regulations to include residential care homes with fewer than 4 people. ● Commissioner Goddard asked if what is discussed is a different text amendment. Ms. Jones responded that with clarification, the text amendment could be decided upon as is or altered to include more details for distance requirements and extending regulations. ● Commissioner Isaac inquired about the reference to Transitional Treatment Facilities. Ms. Jones responded that those are not within the purview of the proposed text amendment. Commissioner Isaac then asked if the use of residential care homes is a newer phenomenon and if there was an update to the Springfield case. Alderman Fiske stated that the use is not new and many exist within the 5th Ward with some newer ones within the 1st Ward. She believes care homes with fewer than 4 residents should be included within the text amendment. She added that the City of Springfield did not appeal the Circuit Court’s ruling. Jackie Eddy stated that rules for how close the residential care home use can be are made at the state level if state funding is accepted. Chair Lewis reviewed the different options the Commission could take for the proposed text amendment. Commissioner Isaac stated that the Commission has not fully gone over the appropriateness of the text amendment and that it should go to committee. Keralyn Keele of Rimland Services explained that Rimland Services has 13 homes used for adults with autism and she came to the meeting to hear more about what is proposed. She was hoping that there are no hurdles to the work being done. She clarified that the state has a 800 foot distance requirement. She added that their smallest homes consist of only 2 residents and the largest consist of 8 residents. Commissioner Pigozzi stated that he does not like the idea of making all Residential Care Homes a special use but he would like clarity within the zoning ordinance. He 371 of 448 APPROVED Page 3 of 4 Plan Commission Minutes 11/14/18 inquired if the goal could be to redefine the ordinance to not get hung up on the distance requirement. Chair Lewis expressed that he does not believe this to be an issue and that the proposed amendment seems exclusionary. Commissioner Goddard made a motion to recommend that the item be brought before the Zoning Committee for further research and discussion. Commissioner Goddard seconded the motion. A roll call vote was taken and the motion was approved, 5-0. Ayes: Dubin, Goddard, Isaac, Pigozzi, Lewis. Nays: 4. Discussion A. Text Amendment Public Benefits for Planned Developments Discussion of existing public benefits required of Planned Developments and direction for a possible text amendment to update those requirements. Mr. Mangum provided an overview of the discussion item which is a referral from City Council. He explained current regulations and reviewed public benefits from more recently approved planned developments. Chair Lewis asked if there are issues with the current regulations and if the preference would be to redraft an incentives section on a whole or just the sections addressing public benefits. Mr. Mangum responded that there are questions that have been raised regarding what is appropriate for different projects and that there is a disconnect between the code and past practices. He then provided details on the City Council’s discussions and stated that both revising certain sections and the whole incentives section are options. Commissioner Isaac asked if staff had reached out to other municipalities. Mr. Mangum responded that this has not happened but is a good suggestion. Commissioner Dubin stated that Evanston is a unique area for development. Oak Park and Arlington Heights were suggested as possible comparable cities to review. Chair Lewis stated that this is an opportunity to provide regulations that will be better able to be enforced. Commissioner Isaac stated that he would like to see broadness and specificity at the same time. This would enable flexibility for any changes that occur with regards to community or site needs. Commissioner Pigozzi stated that the list within the staff report is good and 372 of 448 APPROVED Page 4 of 4 Plan Commission Minutes 11/14/18 suggested that streetlight replacement be added as a possible benefit to be more inline with new lighting standards. Chair Lewis responded that lighting could be added to a broader list of improvements or possible benefits so as not to get too specific with regards to a public benefit list. Ms. Goddard suggested that staff do some research and return with a list that generalizes the list included in the report. Ms. Jones confirmed what the Commission would like staff to do. Chair Lewis replied that clumping the detailed list together into different categories would be a start. He stated that it would be good to list overall goals then provide examples on how to reach them through specific public benefits. Commissioner Pigozzi added that it will be good for developers to have a list that shows what Evanston values. The Commission requested that staff draft possible amendments based on the points brought up during the discussion. The amendment will be brought back to the Plan Commission at a date to be determined. 5. PUBLIC COMMENT There was one comment to make sure that public benefits of a planned development benefit the public and not just the development’s tenants. 6. ADJOURNMENT Commissioner Goddard made a motion to adjourn the meeting. Commissioner Pigozzi seconded the motion. A voice vote was taken and the motion was approved by voice call 5-0. The meeting was adjourned at 8:14 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department 373 of 448 1 To: Honorable Mayor and Members of the City Council Wally Bobkiewicz, City Manager From: Michelle L. Masoncup, City Attorney Subject: Case Law Overview of Municipal Public Benefits Date: March 7, 2019 Issue On January 14, 2019, the City Council requested staff to research the following: (1) What is an acceptable public benefit in the context of planned developments? (2) Can the City request a public benefit such as building or renovating a park in an area of the City that is different from where a proposed development is located? (3) What can the City of Evanston do to continue to develop public benefits that will survive judicial scrutiny? This memorandum serves to provide guidance regarding the aforementioned inquiries. Analysis (1) What is an acceptable public benefit in the context of planned developments? An exaction, commonly known as a public benefit, is a legal concept in which a condition for development is imposed on a piece of property that requires the developer to mitigate negative impacts of the development. While no precise mathematical calculation exists in determining whether a public benefit is appropriate, the Supreme Court has established a two-prong test to determine if an exaction is permissible. First, the City must be able to show that an “‘essential nexus’ exists between the ‘legitimate state interest’ and the permit condition exacted by the city.” Dolan v. City of Tigard, 512 U.S. 374, 385 (1994); citing, Nollan v. California Coastal Comm'n, 483 U.S. 825 (1987). Second, the City must show a “required degree of connection between the exactions and the projected impact of the proposed development.” Id. In Dolan, the Supreme Court determined that the proper “degree of connection” is a “rough proportionality” between the public benefit and the impact of the development for which the owner seeks approval. Id. 373a of 448 2 In Illinois, a “rough proportionality” between a development’s projected impact and the public benefit required is not sufficient. The Illinois courts require an “exacting correspondence,” which is most often termed the “specifically and uniquely attributable test,” of which the court wrote in Northern Illinois Home Builders Ass’n v. County of DuPage, 165 Ill.2d 25, 649 N.E.2d 384, 390, 208 Ill.Dec. 328 (1995). Under this test/standard, if a local government cannot demonstrate that its public benefit is directly proportional to the specifically created need, the public benefit will not survive judicial scrutiny and will be deemed “a veiled exercise of the power of eminent domain and a confiscation of private property behind the defense of police regulations.” 649 N.E.2d at 389, quoting Dolan, supra, 512 U.S. at 398. In 2013, the United States Supreme Court decided Koontz v. St. Johns River Water Management District, which extended the rough proportionality requirement beyond situations in which a municipality approves a development subject to conditions to now include cases in which a village denies a development for failure to agree to a condition. In Koontz, the developer refused to accede to a water district’s demands for money, a conservation easement, and wetland mitigation measures. Instead, Koontz sued the water district and argued that the district’s proposed — and rejected — conditions constituted a taking. The Supreme Court held that the district’s denial of a land use permit did constitute a taking and the monetary demand was subject to the same rough proportionality requirements that applied to conditions imposed by a municipality on development approval. Public benefits can come in various forms, such as dedications and impact fees. A “dedication” is a land use regulation that requires, as a condition of permit approval, that developers make contributions of land or money in lieu thereof to the local government. Krughoff v. City of Naperville, 68 Ill.2d 352 (1977); Board of Education of School District No. 68, DuPage County v. Surety Developers, Inc., 63 Ill.2d 193 (1975). When an ordinance conditions a development on a dedication, the burden is on the local government to defend the requirement, not on the developer or landowner seeking municipal approval. Dolan v. City of Tigard, 512 U.S. at 386. (2) Application of case law addressed in Question 1 - Can the city require a developer of a planned development to construct or pay for improvements that are outside the area of the planned development? The case law set forth above provides limits on establishing public benefits to be provided by a developer. The application of the case law indicates that requiring a developer to construct an improvement or renovate an existing improvement such as a street light or playground equipment in an area outside of the planned development will likely not be a legitimate public benefit. The cost to create a park would not be directly proportional to the impact of the planned development. In deciding whether a public benefit is a legal exaction or an unlawful taking, the City should apply a two part test: 1.Is there an “essential nexus between the legitimate [municipal] interest and the public benefit required by the City? 373b of 448 3 2.Can the City demonstrate the public benefit is directly proportional to the specifically created need? First, the City must show there is an “essential nexus” between the requested public benefit and the impact of the development. In the example listed above, for the installation of new playground equipment for a park to have an essential nexus to the impact of development, the City would need to show that the planned development adversely affected the existing park, public recreation facility, or an open space. For instance, if the planned development significantly increased the number of people visiting an adjacent park, the City has an interest in maintaining parks that are not overcrowded. Therefore, requesting the developer build a park that will ease the burden of overcrowding would be an example of public benefit that has an “essential nexus” to the negative secondary impact of the planned development. The City should be careful to make sure the public benefit has an “essential nexus” to the negative impacts caused by the planned development, and not use the public benefit to address the most deserving need in the city. Requesting a park in a neighboring ward may still have an “essential nexus” as long as the City can articulate how the creation of the park alleviates a specific negative impact of the planned development. Second, the City must show the public benefit is directly proportional to a specifically created need. If the development has only a limited impact on the community, the City should only seek limited public benefits. The City should weigh the cost of a requested public benefit and the impact of the development. For instance if the City permitted a developer to remove ten trees to build a planned development, the City should not expect the developer to build a five acre park as public benefit. (3) How should the City develop future proposed public benefits? Community Development staff should continue to meet with developers and review potential impacts caused by future planned developments. Based on the impact, Staff should develop public benefits that have an essential nexus to the impact and are directly proportional to the impact of the specific project proposed. 373c of 448 For Planning & Development meeting of March 11, 2019 Item PD2 Design and Project Review Committee For Discussion To: Planning & Development Committee From: Johanna Leonard, Community Development Director Subject: Discussion of the Design and Project Review Committee Date: January 30, 2019 Discussion: At the January 14, 2019 City Council meeting, during Call of the Wards, Alderman Fiske made a reference to request a discussion on the Design and Project Review (DAPR) Committee at a future Planning & Development Committee. Summary: The Design and Project Review (DAPR) Committee is a committee of staff members that meet weekly to review projects. Per the City Code, the following are developments requiring DAPR approval prior to issuance of building permits for the development: 1.Construction of a new building or structure, or modifications to the exterior of an existing structure (including additions) for any land use requiring a building permit. 2.Developments requiring a zoning variation. 3.Developments requiring a zoning ordinance text or map amendment. 4.All planned developments. 5.All municipal or other public developments. 6.Any proposed developments for which parking is to be located off-site. 7.All development proposals for which public and/or quasi-public financial assistance has been requested. 8.Emergency phone structures, as defined in City Code Section 6-18-3. 9.Any other use or development as determined by the Director of Community Development. 10. Sign Variance Review. DAPR does not review permitted single-family and two-family residential projects or permitted temporary uses. Criteria utilized to evaluate projects are summarized in the City Code 4-14-6. DAPR meetings are held weekly on Wednesdays at 2:30pm at the Civic Center (Room 2402). Meetings are canceled when there are no agenda items. In 2018, DAPR met 37 times over the course of the year. In total projects before DAPR included: •11 sign variances Memorandum 374 of 448 Page 2 of 2 • 7 Planned Developments (3 new PDs, 1 major adjustment, 3 for • 18 special uses • 40 requiring a zoning variation, construction of a new structure/modifications to exterior of an existing structure, or other related projects (in some cases projects reviewed included multiple elements necessitating review). DAPR was established in late 2014 when City Council adopted Ordinance 50-0-14. Additional information about DAPR and past meeting materials can be found here. 375 of 448 For City Council meeting of March 11, 2019 Item O1 Resolution 15-R-19: Honorary Street Name Sign Tina Lifford Way For Action To: Honorable Mayor and Members of the City Council From: Parks, Recreation and Community Services Board Lawrence C. Hemingway, Parks, Recreation and Community Services Director Subject: Resolution 15-R-19, Designating the Portion of Church Street between Hartrey Avenue and Grey Avenue with the Honorary Street Name Sign, “Tina Lifford Way” Date: March 11, 2019 Recommended Action: The Parks, Recreation and Community Services Board recommend adoption of Resolution 15-R-19, naming the portion of Church Street between Hartrey Avenue and Grey Avenue with the Honorary Street Name Sign, “Tina Lifford Way.” Funding Source: Three street signs are made for the honoree. One sign is installed at each end of the designated one block area and the third sign is given to the honoree. The approximate total cost to create all three signs is $200. Funds for these honorary street name signs will come from the 2019 Public Works Agency, Public Service Bureau - Traffic Operations' materials budget account (100.40.4520.65115), which has a 2019 fiscal year budget of $58,000 and a year to date balance of $55,000. Livability Benefits: Education, Arts & Community: Promote a cohesive and connected community Summary: The Honorary Street Name Sign program was established in 1996 to allow citizens the opportunity to honor individuals or groups that have made significant contributions to the City. The program is administered by the Parks, Recreation and Community Services Board through the Parks, Recreation and Community Services Department. The request for an honorary designation has to originate with an Alderman and each Alderman may have one honorary designation approved each year. Honorary street name signs are displayed for a period of ten-years and the portion of a street so designated is one block long. Alderman Robin Rue Simmons submitted an Honorary Street Name Sign application in honor of Tina Lifford. Memorandum 376 of 448 Legislative History: The Parks, Recreation and Community Services Board recommended approval on February 21 and the Human Services Committee recommended approval on March 4. ------------------------------------------------------------------------------------- Attachments: Resolution 15-R-19 Honorary Street Name Sign Application for Tina Lifford 377 of 448 2/21/2019 15-R-19 A RESOLUTION Designating that Portion of Church Street Between Hartrey Avenue and Grey Avenue with the Honorary Street Name Sign, “Tina Lifford Way” WHEREAS, Tina Lifford is an African American actress who has appeared, starred or co-starred in over one hundred movies and television shows, over twenty theatrical plays, wrote and performed the play, The Circle, and is the author of The Little Book of Big Lies and Truths that Set You Free; and WHEREAS, Ms. Lifford was born in Evanston and lived at 2129 Church Street from 1954-1964; and WHEREAS, Ms. Lifford attended Foster School in Evanston where she was first introduced to Stage Theater and discovered her love for acting. Ms. Lifford performed in school productions throughout her schooling, attending Washington Elementary School and Chute Middle School; and WHEREAS, Ms. Lifford returned to Evanston in 2013 for a limited run of her original play The Circle, which was performed at her childhood school auditorium at the former Foster School; and WHEREAS, Ms. Lifford currently co-stars in the television drama, Queen Sugar, produced by filmmaker Ava DuVernay and Oprah Winfrey; and WHEREAS, Ms. Lifford’s business efforts focus on wellness, improving the human spirit and encouraging female youth to pursue their dreams under the name The Inner Fitness Project, 378 of 448 ~2~ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: On behalf of the entire citizenry of the City of Evanston, the City Council hereby expresses appreciation for Tina Lifford by designating that portion of Church Street between Hartrey Avenue and Grey Avenue “Tina Lifford Way.” SECTION 3: This Resolution 15-R-19 will be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2019 Approved as to form: _______________________________ Michelle L. Masoncup, Corporation Counsel 379 of 448 380 of 448 381 of 448 382 of 448 383 of 448 384 of 448 385 of 448 For City Council meeting of March 11, 2019 Item O2 Resolution 16-R-19: Twenty-four month Gibbs-Morrison Recording Studio Lease For Action To: Honorarble Mayor and Members of the City Council From: Lawrence C. Hemingway, Director Parks, Recreation & Community Services Karen Hawk, Assistant Director Parks, Recreation & Community Services Subject: Resolution 16-R-19, Twenty-Four Month Lease for Music Studio Space at Gibbs-Morrison Cultural Center Date: March 11, 2019 Recommended Action: The Human Services Committee and staff recommend City Council adoption of Resolution 16-R-19 authorizing the City Manager to enter into an agreement for twenty- four (24) month lease terms with Avengerz Music Group LLC for music studio space at Gibbs-Morrison Cultural Center. Funding Source: Revenues are deposited into Gibbs-Morrison Business Unit 100.30.3225.53565 Livability Benefits: Education, Arts & Community: Incorporate arts and cultural resources Support social and cultural diversity Summary: As part of the 2019 budget process staff looked at opportunities to increase revenue for the Gibbs-Morrison Cultural Center. In reviewing a variety of areas for increased revenue it was determined that an opportunity to lease out the Delores A. Holmes Recording Studio could potentially bring in an additional $10,000 annually. Staff approached several local individuals with experience in recording studios. Staff approached several local individuals with experience operating recording studios and only received one response. A proposal to operate the recording studio was submitted by Avengerz Music Group LLC, owned by Seth Watson. Staff reviewed the proposal and is recommending Avengerz Music Group LLC to City Council for approval. Avengerz Music Group LLC will bring in some of their own equipment while also using City owned items to include the following: amps, direct boxes, mixing board, pop filters, mic stands, boom stands, computer/monitor, headphones, speakers and microphones. Memorandum 386 of 448 The term of this Agreement will be for two years (24 months), March 1, 2019 – March 1, 2021 with an increase in the monthly rental rate from $900 to $1,000 after the first twelve (12) months. Tenant Name Leased Space Monthly Rent rate Annual Total Rent Year One Annual Total Rent Year Two Avengerz Music Group LLC. Recording Studio Year one $900 Year two $1,000 $10,800 $12,000 Legislative History: The Human Services Committee recommended approval on March 4, 2019. Attachments: Resolution 16-R-19 Lease Agreement with Avengerz Music Group, LLC 387 of 448 2/21/2018 16-R-19 A RESOLUTION Authorizing the City Manager to Enter into Twenty-Four Month Lease Agreements for Music Studio Space at the Gibbs-Morrison Cultural Center WHEREAS, the City of Evanston (“City”) owns certain real property, including the property commonly known as the Delores Holmes Recording Studio at the Gibbs-Morrison Cultural Center at 1823 Church Street, Evanston, Illinois; and WHEREAS, the City leases space in the Gibbs-Morrison Cultural Center to organizations and groups including AVENGERZ Music Group LLC; and WHEREAS, the City and AVENGERZ Music Group LLC desire to enter into lease agreement for a twelve month term; and WHEREAS, the City Council finds it to be in the best interest of the City to lease Delores Holmes Recording Studio to AVENGERZ Music Group LLC, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COUNTY OF COOK, STATE OF ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest on behalf of the City of Evanston, a lease for twenty-four (24) cumulative months for the Delores Holmes Recording Studio by and between the City and the AVENGERZ Music Group LLC in the Gibbs-Morrison Cultural Center. The lease shall be for the following periods: March 12, 2019 through March 12, 2021. The lease shall be in substantial conformity with the lease marked as Exhibit 1, attached hereto and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to 388 of 448 16-R-19 ~2~ negotiate any additional terms and conditions of the leases as may be determined to be in the best interests of the City. SECTION 3: Resolution 16-R-19 shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2019 Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 389 of 448 16-R-19 ~3~ EXHIBIT 1 MASTER STUDIO LEASE 390 of 448 391 of 448 392 of 448 393 of 448 394 of 448 395 of 448 396 of 448 397 of 448 398 of 448 399 of 448 400 of 448 401 of 448 402 of 448 403 of 448 404 of 448 405 of 448 406 of 448 407 of 448 408 of 448 409 of 448 410 of 448 411 of 448 412 of 448 For City Council Meeting of March 11, 2019 Item O3 Business of the City by Motion: Evanston Great Merchants Grant Program For Action To: Chair and Members of the Economic Development Committee From: Johanna Leonard, Community Development Director Paul Zalmezak, Economic Development Division Manager Paulina Martínez, Assistant to the City Manager Subject: Applications for the Evanston Great Merchants Grant Program Date: February 21, 2019 Recommended Action: Economic Development staff and the Economic Development Committee recommend City Council approval to provide financial assistance through the Great Merchants Grant Program, totaling $51,443, to the following Evanston business districts and affinity groups: • Central Street Business Association – $10,000 • West End Business Association – $7,624 • Howard Street Business Association – $6,900 • West Village Business Association – $5,520 • Hill Arts Business District – $3,675 • Central Evanston Business Association – $5,224 • Foster/Maple Business District – $10,000 • Black Business Consortium Evanston North Shore – $2,500 Economic Development staff and the Economic Development Committee also recommend approval to execute a contract with Herrera Landscape Snow Removal, 8836 Lincolnwood Dr., Evanston, IL 60203, for the amount of $31, 600 to deliver landscaping services to the business districts. A summary of the fees can be found in the attachments. Funding Source: Staff recommends utilizing the Economic Development Business District Improvement Program (Account 100.15.5300.62662). The approved 2019 Fiscal Year Budget allocated $150,000 to this account. Summary: Staff received a total of eight applications requesting funding for services through the Evanston Great Merchants Grant program totaling $51,443. Business districts are Memorandum 413 of 448 eligible to receive up to $10,000, while affinity groups can receive up to $2,500 in matching funds. The applications received include a wide range of services to improve the business districts, and promote the businesses within the affinity group. The information below provides a summary of each service request. Discussion: Evanston’s Great Merchants Grant Program is designed to provide small grants, ranging up to $10,000 to Evanston’s small business/merchant associations to pursue projects that address at least one of three core areas: Enhancement of Physical Environment, Neighborhood Promotion, and Technical Assistance. The funding recommendations in this request vary by business district as each district has individual priorities. Business District Requests Eight business districts and/or affinity groups are requesting funds totaling $48,661 for physical improvements and promotion. The following pages outline each application and specific recommendations for each request: Central Street Business Association Central Street Business Association requested funds for the following projects: Activity Amount 4 Seasonal rotations for 8 planters $ 2,400 Banners, 44 $ 4,818 Graphic design $ 2,782* Total Request $ 10,000 *Up to this amount This activity is considered under the Enhancement of the Physical Environment and Neighborhood Promotion Project Eligibility Criteria of the Great Merchant Grant. Following staff review, the Central Street Business Association was found to be in good standing under the guidelines of the Great Merchants Grant and is eligible to receive the requested services. Howard Street Business Association The Howard Street Business Association (HBSA) requested funds for the following projects: Activity Amount 4 Seasonal rotations for 23 planters $ 6,900 Total Request $ 6,900 This activity is considered business district staples and eligible under the Enhancement of the Physical Environment Project Eligibility Criteria of the Great Merchant Grant. 414 of 448 Following staff review, the Howard Street Business District was found to be in good standing under the guidelines of the Great Merchants Grant and is eligible to receive the requested services. West Village Business Association The West Village Business Association requested funds for the following projects: Activity Amount 4 Seasonal rotations for 15 planters $ 4,500 Banners, 10 $ 1,020 Total Request $ 5,520 These activities are considered business district staples and eligible under the Enhancement of the Physical Environment, and Neighborhood Promotion Project Eligibility Criteria of the Great Merchant Grant. Following staff review, West Village Business District was found to be in good standing under the guidelines of the Great Merchants Grant and is eligible to receive the requested services. WestEnd Business Association The WestEnd Business Association requested funds for the following projects: Activity Amount 4 Seasonal rotations for 13 planters $ 4,680 Planter maintenance $ 1,170 15 Banners $ 1,725 Graphic design $ 50 Total Request $ 7,624 *Original amount for planter maintenance is $6,500.00, which would surpass the $10,000.00 grant award. Thus, staff recommends allocating up to $4,488.00 for planter maintenance to still accommodate the district’s request. These activities are considered business district staples and eligible under the Enhancement of the Physical Environment, and Neighborhood Promotion Project Eligibility Criteria of the Great Merchant Grant. Following staff review, WestEnd Business District was found to be in good standing under the guidelines of the Great Merchants Grant and is eligible to receive the requested services. Dr. Hill Arts Business Association The Dr. Hill Arts Business Association requested funds for the following projects: Activity Amount 4 Seasonal rotations for 12 planters $ 3,675 Total Request $ 3,675 These activities are considered business district staples and eligible under the Enhancement of the Physical Environment Project Eligibility Criteria of the Great 415 of 448 Merchant Grant. Following staff review, Dr. Hill Arts Business District was found to be in good standing under the guidelines of the Great Merchants Grant and is eligible to receive the requested services. Central Evanston Business Association Activity Amount Banners, 12 $ 1,224 New planters, 2 $ 160 4 Seasonal rotations for 12 planters $ 3,840 Total Request $ 5,224 These activities are considered business district staples and eligible under the Enhancement of the Physical Environment, and Neighborhood Promotion Project Eligibility Criteria of the Great Merchant Grant. Following staff review, Central Evanston Business Association was found to be in good standing under the guidelines of the Great Merchants Grant and is eligible to receive the requested services. Foster/Maple Business District Activity Amount New planters, 12 $ 900 4 Seasonal rotations for 12 planters $ 3,600 Banners, 10 $ 1,020 Graphic design $ 1,000* Street furniture $ 3,480* Total Request $ 10,000 * Up to this amount These activities are considered business district staples and eligible under the Enhancement of the Physical Environment, and Neighborhood Promotion Project Eligibility Criteria of the Great Merchant Grant. Following staff review, Foster/Maple Business District was found to be in good standing under the guidelines of the Great Merchants Grant and is eligible to receive the requested services. Black Business Consortium of Evanston North Shore Budget Items Req. Amount Rec. Amount Buses $ 860.00 $ 430.00 Guest Speaker $ 125.00 $ 62.50 Tour Guide $ 250.00 $ - Tour Guide Assistant $ 100.00 $ - Event Coordinator $ 500.00 $ 250.00 Tote bags $ 400.00 $ 200.00 Print Directories $ 500.00 $ 250.00 416 of 448 Souvenirs $ 175.00 $ 87.50 Space rental $ 800.00 $ 400.00 Table dressings $ 200.00 $ 200.00 Table signage $ 350.00 $ - Name tags $ 100.00 $ - Photographer $ 350.00 $ 170.00 Sound and Audio $ 450.00 $ 225.00 Design and Distribution $ 250.00 $ 125.00 Social Media $ 200.00 $ 100.00 Total $ 5,610.00 $ 2,500.00 These activities are considered business district staples and eligible under the Promotion Project Eligibility Criteria of the Great Merchant Grant. Following staff review, the Black Business Consortium Evanston North Shore was found to be in good standing under the guidelines of the Great Merchants Grant and is eligible to receive the requested services. Legislative History: On February 27, 2019, the Economic Development Committee voted unanimously to recommend funding approval for all Great Merchant Grant applications. Attachments M/W/EBE Memorandum Economic Development Packet from February 27, 2019 meeting (including quotes and applications for Great Merchant Grants) 417 of 448 2019 Great Merchants Grant Program, Bid 19-03, M/W/EBE Memo 03.11.2019 To: Johanna Leonard, Community Development Director Paul Zalmezak, Economic Development Division Manager Paulina Martinez, Assistant to the City Manager From: Tammi Nunez, Purchasing Manager Subject: 2019 Great Merchants Grant Program , Bid 19-03 Date: March 11, 2019 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the 2019 Great Merchants Grant Program, Bid 19- 03, Herrera Landscape Snow Removal’s total base bid is $31,600.00 and they will receive 61% credit for compliance towards the M/W/EBE goal. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Herrera Landscape Snow Removal 8836 Lincolnwood Drive Evanston, IL 60203 Landscape Design $31,600.00 61% X Total M/W/EBE $31,600.00 61% CC: Hitesh Desai, Chief Financial Officer Memorandum 418 of 448 For City Council Meeting of March 11, 2019 Item O4 Business of the City by Motion: Entrepreneurship Support Program Application For Action To: Honorable Mayor and Members of the City Council From: Johanna Leonard, Community Development Director Paul Zalmezak, Economic Development Division Manager Paulina Martínez, Assistant to the City Manager Subject: Entrepreneurship Support Program Application Date: February 28, 2019 Recommended Action: The Economic Development Committee recommends approval from City Council for financial assistance through the Entrepreneurship Support Program totaling $2,500 to Nelson Career Curators. Funding Source: The Economic Development Business District Improvement Program (Account 100.15.5300.62662). The approved 2019 Fiscal Year Budget allocated $150,000 to this account. Background: The Entrepreneurship Support Program was created to provide limited one-time grant assistance to individuals starting or expanding a small business in Evanston. The program guidelines were approved by City Council in April, 2017 after consultation with the Minority, Women, and Evanston-Based Enterprise Committee (M/W/EBE Committee), Sunshine Enterprises, and LEND. The program guidelines provide for up to $1,000 in assistance with City licensing and permitting fees (to be provided by an interfund transfer from the ED fund rather than a fee waiver) and/or up to $2,500 in assistance for qualifying business expenses such as tools, equipment, insurance, professional services, training, certifications, and production space. Applicants must provide three estimates for services to be funded (when possible) and must submit a detailed business plan as part of the application, and proof of either residence in Evanston or a business location in Evanston. Summary: The applicant, Betty Nelson of Nelson Career Curators (Nc2), completed the Rogers Park Business Alliance GROW program in the Fall of 2018. Nc2 provides career Memorandum 419 of 448 development services. The business owner is requesting funding assistance to pay for her career coaching certification program, and for financial services, which would help her keep throughout the next 12 months. The table below provides a summary of the eligible program expenses and Ms. Nelson’s funding request. Business Eligible Expenses Other Total: Permitting Tools/ Equipment Work Space Professional Services Nelson Career Curators - - - $2,500 - $2,500 Total: $ 2,500 The applicant has submitted three quotes for the services and certification to be funded as summarized below: Vendor Certification Quotes 1. PARW/CC $1,345 2. iPEC $11,150 3. PCU $4,999 Vendor Financial Services Quotes 3. WFG $2,500 4. TransAmerica Financial Advisors, Inc. $4,500 3. Hubris Wealth Management $1,150 Legislative History: On February 27, 2019, the Economic Development Committee voted unanimously to recommend funding approval for Betty Nelson through the Entrepreneurship Support Program. Attachments: -Nelson Career Curators Application, Business Plan, and Quotes 420 of 448 Applicant Name * Betty Nelson Applicant Address * 831 Dobson Street, #2 Evanston, Illinois 60202 United States Applicant Email * nelsoncareercurators@gmail.com Applicant Phone Number * 3125207664 Business Name * Nelson Career Curators Business Website https://nelsoncareercurators.com/ Business Address 831 Dobson Street #2 Evanston, Illinois 60202 United States Please provide a description of your business (500 words max) Nelson Career Curators (Nc2) is a career development company with several different practice areas. Nc2 focuses on guiding professionals towards the careers they want versus what they feel they must do to pay bills. Nc2 led by Betty Nelson guides its clients toward taking responsibility for and owning their career tracks. Services to be funded: Professional Services Do you need financial assistance with City licensing or permitting requirements? No Please describe how you intend to use Entrepreneurship Support Program funding to expand your business (500 words max) Entrepreneurship Support Program funding will be used to obtain a career coaching certification and to engage a financial advisor/wealth manager. The financial advisor/wealth manager will act as Nelson Career Curator's initial Chief Financial Officer and also develop financial systems. The coaching certification will cover a broad array of coaching topics and will provide a frame to the founders years of active coaching experience. Upload written estimates for the services needed below: service_invoices.pdf309.80 KB · PDF Upload business plan (.pdf or .doc) * nelson_career_curators_b_plan.pdf346.22 KB · PDF Upload proof of residency or business location (lease, utility bill, bank statement, etc.) new_doc_20190116_12.42.34_20190116124356.pdf369.01 KB · PDF 421 of 448 Upload proof of completion of a business training program (Community Business Academy or other) * new_doc_20190120_17.49.53_20190120175020.pdf427.36 KB · PDF "I certify that all of the information contained in this document, all statements, information, and exhibits that I am submitting is true and accurate and to the best of my knowledge. I certify that I have reviewed the Program Guidelines associated with the City of Evanston's Entrepreneurship Support Program." (Type name below for signature). Betty Nelson Date Tuesday, January 29, 2019 422 of 448 Nelson Career Curators (Nc2) “Do what you Love--not what you Must” 2018–2019 Business Plan Table of Contents 1. Introduction 1.1 Executive Summary 1.2 Core Purpose 1.3 Core Values 1.4 Vision 1.5 Mission 1.6 Core Competencies 2. Organizational Summary 2.1 Governance and Structure 2.2 Year 1 and 2 Goals and Objectives 2.3 Initial Expansion Strategy 3. Career Management Services 3.1 Career Planning 3.2 Career Planning Process 3.3 Job Placement 3.4 Career Education 423 of 448 3.5 Entrepreneur Career Development 3.6 Resume Writing 3.7 Brand Management 3.8 Salary Negotiation 4. Marketing Plan 4.1 Branding Strategies 4.2 Marketing Niches 5. Performance Metrics 6. Finance 7. Start-Up Costs and Sourcing 8. Conclusion 9. Action Plan (Year 1) 424 of 448 1. INTRODUCTION 1.1 Executive Summary Career Development is a mindset. Many professionals lack the skills to properly manage their careers and ending up simply seeking jobs. Managing the details of one’s career has become a lost art that now more than ever is critical to master. Since the average career span has changed dramatically within the United States many have gotten lost in the shuffle. Increasingly many professionals are being held hostage to careers that were not desired nor intended. Nelson Career Curators (Nc2) is a career development company with several different practice areas. Nc2 focuses on guiding professionals towards the careers they want versus what they feel they must do to pay bills. Nc2 led by Betty Nelson guides its clients toward taking responsibility for and owning their career tracks. Betty Nelson, a native New Yorker, has been guiding the professional careers of her clients since she graduated high school in 2005. She has helped clients to expand and start careers within a number of industries including healthcare, education and finance. Nc2 is now developing a presence in Chicagoland. The company has already began to build relationships with prospective clients and will leverage the Evanston support grant to expand its reach and range of expertise. 1.2 Core Purpose ✓To help clients to determine what they actually enjoy doing professionally versus what they feel they have to do. 1.3 Core Values ✓Strategic career management ✓Career development versus job seeking ✓Authentic client branding ✓Engaged and active client process 1.4 Vision ✓Vision is to change outcome of career choices and goals. Challenging workers to determine career paths early and minimize generational challenges of finishing school, career and mentorship program development. Also to provide services to professionals seeking to start the “second act” of their careers. 425 of 448 1.5 Mission ✓Our mission is to provide career development solutions that challenge clients to go for what they want professionally and not settle for what they can get. 1.6 Core Competencies Nc2 Principal, Betty Nelson has the following career management competencies: ✓Salary Negotiation ✓Career Market Researching ✓Resume Writing ✓Career Strategy Development ✓Career Mapping ✓Brand Development ✓Client Analysis ✓Salary Trends 2. ORGANIZATIONAL SUMMARY 2.1 Governance and Structure ✓Will be initially structured as a single member Illinois limited liability company ✓Will partner with vendors and consultants on a case by case basis. 2.2 Client Profiles and Management ✓Clients will be engaged from all different industries and stages of development, this will include college students about to graduate and recent college graduates. ✓Clients will be managed within a Sales Force CRM database. 2.3 Client Acquisition Clients for Nc2 have traditionally been obtained through referrals, however efforts to obtain clients will be expanded: ✓Referrals ✓LinkedIn marketing ✓Social Media engagement 426 of 448 ✓Past clients 2.3 Services Fees Package rates will be determined based on the current salary of the client. Package rates will be offered to institutional clients and will be determined based on the annual revenues of the client. Package Rates for individuals and small business will range from $300-$5000. 2.3 Year 1 Goals 1.Establish strategic partnerships with institutions, businesses, schools. 2.Establish presence on social media channels. 3.Obtain career coaching credential (CPCC). 4.Professional development events educate the professionals about jobs versus careers (and the financial impact) 5.Engage past clients. 6.Hire additional Contractor at $25 hourly rate 2.3 Risk Assessment ●Many professionals are not used to paying for Career Development services. They generally have more experience being courted by Executive Search recruiters. These recruiters are paid by the employers who hire them. ●Many professionals will need to be educated regarding career development versus job seeking. ●Many professionals will need to decipher branding versus careers development. 2.4 Opportunities ●Assist clients with taking control of and managing their careers. ●Help clients to identify their passion and use their experience to access the career they truly desire. ●Administer a process driven, detailed career management process. 3. CLIENT SERVICES Nc2 Principal, Betty Nelson, has been working with career development clients for over a decade. She has taken the insights gained from assisting clients over the years and created a product suite that addresses the on-going needs of professionals. 427 of 448 3.1 Career Planning ✓Professionals who desire to switch careers ✓Older Professionals ✓College Students and recent college grads ✓High School Students ✓Institutional Career Planning Services (Law Schools, Business Schools, other Graduate schools, etc.) ✓City Contracts and Partnerships (Unemployment Departments) ✓Program Development for Employers (seeking to retain employees) This can become a curriculum in schools or independent thereof, a more personalized approach to coaching and challenging to seek out your purpose. What you were meant to do and apply these skills to help others elevate. ✓Veterans-Often overlooked once exiting the military. 3.2 Career Planning Process 1.Interview (what is the plan?) (what is the desired outcome?) (Questionnaire) 2.Client Engagement Letter (Expectations) 3.Development of a Client Plan- (incl. Brand Development) 4.Review of Resume and LinkedIn 5.Financial Analysis (key when addressing salary negotiations) 6.Role Search - post resume, representing client in negotiations 7.Interview Preparation - standardized Questionnaire for client reference 8.Post-Interview Deliberation 9.Offer Negotiation and Acceptance 10.Ongoing Follow-up 3 months 6 months 1 yr up to 5yrs 3.3 Job Placement ✓Partner with recruiting companies for placement of candidates ✓Partner with local Chambers of Commerce for talent location for its member businesses ✓Lead generation for Executive Search Firms (Nelson Career Curators will partner will companies such as Access Staffing, Aerotek, and others to locate talent.) ✓Partner directly with Employers (will include an employer evaluation rating process) ✓Partner with photographers for client headshot for purpose of branding 428 of 448 3 . 4 C a r e e r E d u c a t i o n ( n a r r a t i v e a b o u t c a r e e r e d u c 429 of 448 a t i o n ) 1.Workshops 2.Classes 3.You-Tube and Instagram Videos 4.Employers 3.5 Entrepreneurship Career Development Nc2 will work with entrepreneurs to address transferring job skills into business services and creating an entrepreneurship career path. 3.6 Resume Writing 3.7 Brand Management (LinkedIn and other social media profile management, etc.) 4. MARKETING PLAN Marketing will be employed to build awareness of the Nc2 career management platform. The following will be utilized: ✓Social Media ▪Vlogs (Video Vlog on website) (Career management dialogue catered to the various marketing niches) ▪YouTube Videos (panel discussions, interview people in their field and sharing their journey and challenges) ▪LinkedIn posts (Career management dialogue, posts from careers seeking staffing) ✓Special Events ▪Career Seminars ▪Themed Social Networking Events ✓Email and Mail Marketing (to prospective clients) 430 of 448 4.1 Branding Strategies (to build a relationship with the audience) ✓Video Presence on Instagram, YouTube, Facebook ✓Free consultations (partner with local Chambers of Commerce, Universities, High Schools, etc.) ✓Website (featuring career planning tips and related content-all linked to social media) ✓Write a book on Career Coaching ✓Email messaging (maintaining relationships with current clients) 4.2 Marketing Niches: ✓White collar professionals -those seeking to switch careers -those seeking to work in a new market ✓College Students and recent graduates ✓Specific schools within universities (i.e. schools of journalism, law, engineering) ✓Blue collar professionals (construction workers, etc.) ✓Veterans ✓Retirees (including athletes seeking a career after sports) 5. PERFORMANCE METRICS The following initial metrics will be used to gauge the success of Nc2: ●# of prospect appointments ●# of touches to each marketing niche group ●# of existing clients engaged for additional career management services ●amount of revenues earned ●# of public facing education events administered ●# of clients engaged for career management services 6. FINANCE Nc2 will engage the expertise of a financial advisor/wealth manager to assist with financial management. The financial services provided will extend into the daily financial management of the company. The advisor will be acting as the interim Chief Financial Officer of Nc2. This will allow the transactions and accounts of Nc2 to be managed as well as the sourcing of additional capital for growth. The financial advisor/wealth manager will also put systems into place for cash flow analysis, budgeting and account aggregation. The sourcing for additional start-up capital will include grants and minority investors. Additional revenue strategies will also 431 of 448 be developed and pursued. 7. EXPANSION COSTS AND SOURCING ●Career Coaching Certification $1345.00 (requested in grant) ●Illinois limited liability company formation $150.00 (completed) ●Social Media Management $400.00 (completed) ●Hubris Global Wealth Management (start-up business and financial planning) $1150.00 (requested in grant) ●Logo Design $150 (completed) ●Business Cards $25 (funded by Nc2) ●Website Hosting $192 annually (completed) ●Marketing Materials $500 (funded by Nc2) ●Videographer $1000 (funded by Nc2) ●Book Publishing Services $500 (funded by Nc2) ●Customer Relationship Management platform $480 annually (completed) ●Secured Business Line of Credit ($1000) (funded by Nc2) ●Legal Services ($500) (funded by Nc2) ●Data Entry Specialist ($10 per hour) (funded by Nc2) ●Workshops/ Classes ($25/$50) - curriculum to be developed by category of demographic 8. CONCLUSION Nc2 will change the way that people view and control their careers. Since many people lack the skills and strategy to manage the details of their professional paths businesses such as Nc2 are paramount to the overall economy. Workers who are engaged and satisfied with their careers paths help to grow businesses and institutions at a faster rate. Nc2 will continue to emerge as an option for those willing to invest in their success. Surveys conducted by Nc2 and the current roster of clients indicate that professionals are more than willing to pay for a structured, active and thoughtful process. Also past clients of Nc2 have stated that the services have been a tremendous help in their career paths and have assisted them with finding their true career passions. The active process Nc2 demonstrates will continue to engage professionals across the United States--specifically now in the Midwest, Chicagoland area. It is the desire of Nc2 to see similar career management companies be developed and utilized by professionals throughout the country. 432 of 448 9. ACTION PLAN (Year 1) ●Client Engagement Letter (tells what’s needed from the client for services to be rendered, a specific outcome or purpose must be determined between the planner and the client) Determine an end date to the work (client must agree to follow NC2 process or agreement will be terminated) (develop pricing) (Q4 2018) ●Privacy Statement (will not disclose their details) (Q1 2019) ●Confidentiality Agreement (employees and possibly client) (Q1 2019) ●Non Compete - Contractors can not offer same services (Q1 2019) ●Policies and Procedures (quality control measures) (Q4 2018) ●Update knowledge of LinkedIn and how to create an effective profile (Q4 2019) ●Develop a Questionnaire (Q4 2018) ●Website Development (Complete) ●Obtain Business Cards (Q4 2018) ●Logo Development (Complete) ●Develop video content (Q3 2018) ●Form Limited Liability Company (Complete) ●Obtain Women's Business Enterprise Certification (WBE) (3Q 2019) ●Transfer current client data into CRM platform (Complete) ●Obtain Career Coaching Credential (CPCC) (1Q 2019) ●Renew College Planning Certification (CPC) (Q1 2019) ●Participate in Small Business Expo (6/5 CHI) (6/20 NYC) (Q2 2019) ●Open Business Bank Account (Complete) ●Obtain Secured Business Credit Card (3Q 2019) ●Apply for Evanston Entrepreneurship Grant (Q1 2019) ●Errors and Omission Insurance Coverage (4Q 2018) 433 of 448 Scanned with CamScanner434 of 448 Date: January 29, 2019 I nvoice # [101] PARW/CC 1.3,38 G?righf.tvate!'s Bivd., N.F... St. Petersburg, FL 33704 aarwhq@aol.com w ww.oarw.com 800-822-7279 727-821-2274 To: Betty Nelson Nelson Career Curators QUANTITY DESCRIPTION UNIT PRICE LINE TOTAL 1 Certified Professional Career Coach Certification program $1195.00 $1195.00 1 Membership in PARW/CC -required 150. 150. S ubtotal $1345.00 P aid 0 B alance Due $1345.00 We accept Visa/MC/Discover/AMX ~ Make all checks payable to PARW/CC THANK YOU FOR YOUR BUSINESS! 435 of 448 ~ _ - -- ~NvoicE IPEC Excellence in Coach Training DATE: 1/17/19 CONTACT: Betty Nelson COMPANY: Nelson Career Curators, LLC ADDRESS: 831 Dobson Street ADDRESS: CITY: Evanston STATE: I L ZIP: 60202 Invoice # HB38946851 STUDENT NAME: Betty Nelson TRAINING DECRIPTION: COACH TRAINING PROGRAM: ICF Accredited iPEC Coach Training Program and ELI Assessment Certification: 320 hours of training provided via live classroom setting, teleconference, i ndividual/peer/group/mentor coaching &independent projects plus CORE Dynamics Leadership (CDL) is a specialty that helps leaders of all types inspire their teams and reach new levels of success. It is is for anyone who wants to become a better leader and/or perform better in a leadership role. It can be used with everyone from corporate executives to entrepreneurs and in any industry or profession. TRAINING LOCATION: Chicago TRAINING DATES: MODULE I: 3/22 - 3/24 M ODULE II: 6/21 - 6/23 M ODULE III: 9/20 - 9/22 Coach Training Program Pay in Full Reduction Early Enrollment Reduction for January Terms: Due on Receipt Thank you, iPEC Finance Department finance@ipeccoaching.com Tax ID 22-3667081 $11950 ~ $0 ~ $11950 -$500 ~ $11450 -$300 ~ $11150 $11150 436 of 448 Invoice From Performance Coach University n aeem@performancecoachuniversity.com 301 W Platt #226 Tampa 33606 P hone: (724) 426-2247 N umber INV0223 Date Jan 11, 2019 Terms None PERFORMANCE COACII_. . uurvixvir.. _. . To N elson Career Curators b nelson,abe@gmail.com Performance Coach University Program $5,909.00 1 $5,999.00 Performance Coach University's 12 week online coach certification will train you to become a world- class performance coach. Our PCU certified coaches are experts at helping individuals and o rganizations increase their performance both personally and professionally. Subtotal $ 5,999.00 Discount -$1,000.00 Total $ 5,999.00 Balance bue X4,999.00 437 of 448 INVOICE 1 Trans Am Plaza Drive Oak Brook Terrace, IL 60181 TO N elson Career Curators 831 Dobson Street Evanston, IL 60202 ~. Please contact Eric McLoyd with any questions 312-607-3552 Description B usiness Development Services Capital Sourcing Cash Flow Analysis (1 YEAR) It~~~_1~ M ake all checks payable to World Financial Group INVOICE # 12020 D ATE 1/1 1/19 A mount $800.00 $700.00 $1,000.00 $2500.00 Payment is due within 30 days THANK-YOU FOR YOUR BUSINESS 438 of 448 INVOICE TransAmerica Financial Advisors, Inc. 200 E. Randolph Street Chicago, IL 312-946-9000 1/13/19 I NVOICE N0.453 Payment due in 30 days BILL TO Nelson Career Curators 831 Dobson Street, #2 Evanston, IL 60202 Business Development Planning Capital Sourcing Cash Flow Analysis (1 year) Please make checks payable to: TransAmerica Financial Advisors, Inc. 1, 000 1,500 2, 000 0.00 0.00 0.00 SUBTOTAL 4,500 Balance Due 4,500 439 of 448 Hubris Global Wealth Management "Leverage Our Audacity, Achieve Wealth" 1 226 Harvard Terrace, #1 Evanston, IL 60202 To: N elson Career Curators, LLC 831 Dobson, #2 Evanston, IL 60202 [Due on receipt] QUANTITY 1 1 1 1 DESCRIPTION On-going Business Development Planning Start-Up Capital Sourcing Cash Flow Analysis (1 year) Wealth Management Portal (1 year) INVOICE I NvoicE # [415] Dare: 1 /11 /19 SUBTOTAL SALES TAX TOTAL DUE $l 150.00 440 of 448 Make all checks payable to Hubris Global LLC If you have any questions concerning this invoice, contact [Name, phone, email] THANK YOU FOR YOUR BUSINESS 441 of 448 For City Council Meeting of March 11, 2019 Item O5 Business of the City by Motion: Evanston Development Cooperative Assistance For Action To: Honorable Mayor and Members of the City Council From: Johanna Leonard, Community Development Director Paul Zalmezak, Economic Development Division Manager Sarah Flax, Housing and Grants Manager Subject: Evanston Development Cooperative Request for Financial Assistance Date: February 28, 2019 Recommendation: The Economic Development Committee recommends approval from City Council of $60,000 in Community Development Block Grant (CDBG) funding to the Evanston Development Cooperative (the Cooperative). Funding Source Funding source is from CDBG 215.21.5260.63035, Direct Financial Assistance to Businesses. The City has $60,000 allocated for Economic Development activities in its draft 2019 Action Plan, comprising $10,000 in unexpended funding from CDBG Program Year 2015 and $50,000 allocated in 2018. Background: As summarized in the attached proposal, the Cooperative constructs cost-effective, environmentally-sustainable housing by and for residents of Evanston; the Cooperative also provides ownership and equity-building opportunity to both worker-members who are employed by the Cooperative and Evanston community member investors. The Evanston Development Cooperative was incorporated as an Illinois cooperative in December of 2018 by Dick Co, Robinson Markus, Eric Dingle, Jonathan Nieuwsma, and Beatriz Echeverria. Dick Co, who, after leaving his professorship at Northwestern University, began working full time as President of the Cooperative in January 2019 without pay. Dick will only begin receiving compensation at the completion of the Cooperative’s minimum offering of shares by the end of March 2019. Summary: The Cooperative seeks $60,000 in start-up capital that will result in two low-to-moderate income jobs with a steady career path in sustainable construction to eligible Evanston Memorandum 442 of 448 residents over a two-year time period. By funding the Cooperative in the early stages, the Cooperative’s work to create sustainable affordable housing can be accelerated. The project would exceed the Economic Development goal in the City’s draft 2019 Action Plan of assisting one business in 2019 and creating or retaining one Low/Moderate Income job. As summarized in the attached request, CDBG funding would pay the salary of the Cooperative’s General Manager for the first year of the CDBG grant period and a portion of year two, and the salary of an additional full-time employee of the Cooperative. As the Cooperative completes two to three pilot construction projects during year one, the general manager will work part-time on a contractual basis. The Cooperative anticipates operating at full capacity in year two with a full-time general manager and an additional full-time employee in construction. The Cooperative’s anticipated 2019 and 2020 sources and uses of funds are summarized in the table below. Evanston Development Cooperative Sources & Uses 2019-2020 Source 2019 2020 Class A Shares Sales $4k $7k Class B Shares Sales $150k-$200k $36k Grant Support $15k $15k Construction Revenue $132k-$198K $374k-$550k CDBG Grant $60K $0 Total Sources $361k-$477k $432k-$608k Uses Executive Salaries[1] $133,000 $237,000 Construction Employee Salaries[2] $108,000 $252,000 Rent/Admin $56,000 $56,000 Total Uses $297,000 $545,000 [1] President, Vice President, General Manager [2] Additional construction staff to build units in 2020, if required by demand Beyond 2019, the Cooperative intends to open up additional revenue streams including property development, rental of Evanston Development Cooperative-owned units, and the manufacturing of sustainable construction materials. 443 of 448 Legislative History: On February 27, 2019, the Economic Development Committee voted unanimously to recommend funding approval for Evanston Development Cooperative. Attachments: Evanston Development Cooperative Proposal 444 of 448 TO: Paul Zalmezak, Economic Development Manager, City of Evanston FROM: Dick T. Co, President, Evanston Development Cooperative DATE: February 18, 2019 SUBJECT: Community Development Block Grant (CDBG) Proposal Executive Summary The Evanston Development Cooperative (EDC) requests $60,000 from the City of Evanston’s Community Development Block Grant (CDBG) Economic Development Fund to work towards its goals of sensible housing, local economic development, and environmental sustainability. EDC will meet a CDBG national objective, benefitting low- to moderate-income (LMI) people by creating two full-time jobs for this population in sustainable construction. EDC has written a proposal which aligns with the following 2019 City Council goals, in addition to the Climate Action and Resilience Plan (CARP) targets: 1. Enhance Community Development and Job Creation Citywide 2. Expand Affordable Housing Options 3. Ensure Equity in all City Operations EDC’s community-based collaborative business model will provide Evanston with a new mechanism to help address long-standing socio-economic issues, in line with the interests and requirements of both the U.S. Department of Housing and Urban Development (HUD) and CDBG. EDC seeks to partner with the City of Evanston (“the City”) to build a prosperous, equitable community. The City’s CDBG support is a first step in an important partnership that will help EDC leverage additional funding for its operations and construction projects. About EDC EDC constructs cost-effective, environmentally-sustainable housing by and for residents of Evanston. We provide ownership and equity-building opportunity to both worker- members who are employed by EDC and Evanston community members who invest in EDC. EDC supporter-members, in addition to their investments, contribute their professional expertise, help grow the cooperative, purchase EDC homes, and govern EDC. Our cooperative model caps all shareholder investments at $10,000, and each shareholder has one vote in EDC governance, regardless of their investment size. The minimum investment is $600 for worker-members (Class A) and $1,000 for Class B. To ensure accessibility of membership, EDC allows for worker-members to engage in a deferred payment schedule, in which incremental payments are made directly from their paychecks. Our business structure favors democratic governance and sustainability over short-term capital gains, allowing EDC to assemble a group of shareholders committed to its long-term social goals. Incorporated on December 12, 2018 as an Illinois cooperative, EDC plans to complete the construction of 1-2 “pilot” projects by the end of 2019. Having left his 445 of 448 Professorship at Northwestern University to lead EDC, EDC President Dick Co began full-time work with EDC in January 2019. Beyond 2019, we intend to open up additional revenue streams including property development, rental of EDC-owned units, workforce training, and the manufacturing of sustainable construction materials. In the coming years, net-zero energy use may be a regional, state-wide, or federal requirement of all newly-constructed buildings. EDC, therefore, possesses the potential to become a regional, or national, leader in sustainable construction, sensible housing, and skilled labor job creation. CDBG Proposal EDC seeks $60,000 in start-up capital that will result in LMI job creation and retention over a two-year time period. Based on HUD’s national objective for the creation and retention of jobs held by LMI individuals, EDC will provide two LMI jobs with a steady career path in sustainable construction to eligible Evanston residents. EDC’s General Manager (GM) is the leader of day-to-day, on-site operations during construction projects. The City of Evanston’s $60,000 would directly subsidize the salary of EDC’s GM for the first year of the CDBG grant period and a portion of the second year. Another portion would support the full-time (FTE) salary for an additional EDC worker-member in the second year. In year one, as EDC carries out 2-3 pilot construction projects, we will only provide contractual work on a part-time basis to our GM. By our second year, we seek to operate at a capacity which requires both a full-time GM and at least one more FTE worker-member. The City’s $60,000 would constitute the first year salary for our GM, along with a portion of the FTE salaries for both our GM and an additional worker-member. Because of EDC and the City’s mutual commitment to the development of Evanston’s LMI workforce, EDC respectfully brings this proposal to the City. EDC is a startup company and would otherwise be unable to promise a full-time job to its General Manager, let alone another worker-member, in year two. However, with the City’s CDBG backing, we can accelerate our progress on our long-term goals of job creation and sustainable housing construction and development. As a “Class A shareholder,” EDC’s GM and additional worker-member would own and govern the company equally, along with all other workers and investors. EDC’s Class A shareholders will build homes that fit the needs of Evanston’s diverse community. By subsidizing the salary for two EDC Class A shareholders from approximately April of 2019 to April of 2021, then, the City of Evanston can develop stable jobs that serve the community’s long-term socio-economic goals. Funding Explanation, Budget and Timeline In line with CDBG requirements, EDC recognizes that financial underwriting is necessary for a “Special Economic Development” (SED) activity. Because EDC is a for-profit business, our application for a $60,000 grant constitutes an SED activity. 446 of 448 In recent months, EDC has focused itself on attaining necessary start-up capital through multiple, diverse approaches. By the end of March, we expect to attain approximately $150,000-200,000 in start-up capital through shareholder investments, primarily from Class B supporter-members. After this period, we expect to assess our capital needs and carry out business lending as is necessary for our operations. We have met with Wintrust and Evanston First Bank & Trust about business lending opportunities, along with two national Community Development Financial Institutions (CDFI) – LEAF and Shared Capital. Both of these organizations explicitly lend to cooperatives, so EDC can and may pursue lending agreements with these local and national entities in coming months. The City of Evanston’s potential CDBG support cannot be substituted for private funds. Because of the up-front costs for equipment and personnel in our initial year as well as uncertainty, EDC cannot otherwise commit to the provision of a full-time job for our GM or any other Class A shareholder. However, with the City’s explicit promise to support two Class A shareholders beyond 2019, we are far more likely to accomplish this crucial organizational goal. Finally, we are requesting that CDBG funds are released over the two-year job creation period, on a pro rata basis with other funds. EDC proposes the following schedule and budget: Budget Summary For 2019, EDC expects to bring in $150,000 - $200,000 in cash from selling Class B shares, $15,000 of grant support (in addition to this CDBG proposal), and $60,000 - $90,000 of profit from the construction of 2-3 projects. Expenses for 2019 are $133,000 for salaries for President, Vice President, and GM (“front office”), and $108,000 for construction crew members; and an operating budget of $56,000, which includes rental of office and warehouse space, insurance, attorney fees, workforce training, and others. For 2020, EDC will continue to sell Class B shares, but at a more conservative projection of $36,000 for the year as focus will be on customer acquisition and construction. EDC expects to take on 5-7 projects, with 1-2 property developments yielding greater profit, totaling a projected profit of $200,000 - $270,000 from construction. With CDBG support, we expect the GM to become full time in 2020, and “front office” salaries will total $237,000 for the year. We expect to double EDC’s Class A construction crew in Q2 to manage the larger volume of work, with a total salary expense of $252,000. We expect operating expenses to be slightly higher than the previous year to account for the increase in EDC’s marketing effort. Timeline April/May, 2019: After EDC signs contracts for 2019 pilot projects and hires a verified LMI person as our GM, the city releases $30,000 in funds for our GM’s first-year salary. November-December, 2019: Once we sign contracts for a slate of 2020 projects, retain our GM for 2020, and hire a verified LMI person as another Class A shareholder, the City releases the remaining $30,000 to support two FTE jobs for LMI persons. CDBG Eligibility 447 of 448 In line with 24 CFR 570.201 – 570.204, EDC deems its proposal to meet legal requirements and national objectives of CDBG. The salaries for EDC’s Class A shareholders constitute an “Activity Development Cost” (ADC), as allowed per CFR 24 570.20 1- 570.204. EDC’s CDBG proposal meets the LMI Income Benefit national objective through the provision of two full-time equivalent (FTE) jobs over two years, of which 100% are held by LMI persons whose household income is less than or equal to 80% AMI. To ensure FTE status and LMI qualification, EDC will share requisite employment documents and program records with the City. Upon hiring, EDC will provide the City with income verification of its Class A shareholder workers. EDC will document expenditures on worker salaries, as required by HUD. Finally, to meet the Public Benefit Standard of providing an FTE job per $35,000 of CDBG funding, EDC intends to provide the City with evidence of two FTE jobs supported by its $60,000 by the end of its two-year funding period in April of 2021. 448 of 448