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02.11.19
CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, February 11, 2019 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 6:30 p.m. City Council meeting will convene at conclusion of P&D. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Fiske (II) Mayor Public Announcements Evanston Own It (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Consent Agenda and Report of Standing Committees: Administration & Public Works - Alderman Rue Simmons Planning & Development - Alderman Revelle Human Services - Alderman Rue Simmons Economic Development - Alderman Rue Simmons Rules Committee - Alderman Braithwaite 1 of 385 City Council Agenda February 11, 2019 Page 2 of 7 CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of January 28, 2019. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – January 07, 2019 through January 20, 2019 $ 2,923,625.63 For Action (A2) Bills List – February 12, 2019 FY18 $ 690,623.58 Bills List – February 12, 2019 FY19 $ 3,393,957.69 BMO Credit Card Activity – Period Ending November 26, 2018 (without Amazon) $ 154,991.78 For Action (A3) BMO Amazon Credit Card Activity Period Ending November 26, 2018 $ 6,369.59 For Action (A4) Contract for the Environmental Monitoring Study – Waste Transfer Station with RHP Risk Management Staff recommends that City Council authorize the City Manager to execute a contract for the Environmental Monitoring Study – Waste Transfer Station (RFP 18-57) with RHP Risk Management (8745 W. Higgins Rd. Suite 320 Chicago, IL 60631) in the amount of $229,300.00 with a potential additional amount of $40,032.00 to purchase monitoring equipment after the study is complete. Funding for the study will be provided from the Capital Improvement Program (CIP) (Account 415.40.4219.62145-119005). This account draws funds from the settlement funds awarded to the City in 2016 which equal $1,263,247.90 and the per ton host fee paid to the City which had a balance of $86,412.00 as of February 5, 2019. For Action 2 of 385 City Council Agenda February 11, 2019 Page 3 of 7 (A5) Pro Support Renewal Agreement with Dell Technologies Staff recommends City Council authorize the sole source renewal of Pro Support from Dell Technologies (1 Dell Way, Round Rock, TX, 78682) in the amount of $43,007.16. This renewal purchase enables the city to maintain support plans for critical IT infrastructure. The 2019 costs are the same as last year’s cost with one additional server being added to Pro Support in 2019. Funding is provided by the IT Division’s Computer License and Support Fund (Account 100.19.1932.62340) which has a 2019 budget of $550,000.00 and current balance of $542,405.14. For Action (A6) Agreement Renewal with Otis Elevator Company for 2019-2021 Elevator Service and Maintenance at Various City Facilities Staff recommends City Council approval of the renewal of a 3 year sole source service and maintenance agreement with Otis Elevator Company (949 Oak Creek Drive, Lombard, IL) for the 2 elevators at the Civic Center, 1 freight elevator at the Service Center, 5 elevators at the Maple Avenue Parking Garage and 3 elevators at the Church Street Parking Garage in the amount of $60,324.60 for FY 2019, $60,324.60 for FY 2020 and $60,324.60 for FY 2021. The proposed 3-year service agreement is effective from January 1, 2019 to December 31, 2021. A detailed breakdown of the funding can be found on the corresponding transmittal memorandum. For Action (A7) Agreement with Siemens Industry, Inc. for Building Automation System for the HVAC Systems at the Police Headquarters Staff recommends City Council authorize the City Manager to execute a one- year, sole source service agreement for the Building Automation System (BAS) in the amount of $28,600 with Siemens Industry (585 Slawin Court, Mount Prospect, IL 60656). The agreement cover hardware, software and service visits for the HVAC system in the City of Evanston Police Headquarters. Also included are two additional 1 year optional renewals at $29,200.00 and $29,880.00, respectively. The 2019 cost for this service represents an increase of 0.3% over last years’ cost. Funding will be from Facilities – Service Agreements & Contracts Fund (Account 100.19.1950.62509) with a 2019 budget of $240,031.00 For Action (A8) ParkEvanston Mobile App Wallet Incentive The Transportation & Parking Committee recommends City Council approval of a parking incentive program. The program would give users who pre-load $20 in the ParkEvanston mobile app wallet a one-time additional $5 free to use towards on-street parking payments in the City of Evanston until May 31, 2019. There is no direct funding required; the cost of this program will be reduced revenue to the Parking Fund. Staff estimates that between 4,000-5,000 users will take advantage of this offer, which at the most would cost $25,000. For Action 3 of 385 City Council Agenda February 11, 2019 Page 4 of 7 (A9) Change Order No. 1 to the Agreement for the South Standpipe Pump Station Motor Control Center and Building Renovation Staff recommends the City Council authorize the City Manager to execute Change Order No. 1 to the agreement for the South Standpipe Pump Station Motor Control Center and Building Renovation (Bid 18-17) with MAG Construction Co. (629 Homewood Avenue, Highland Park, IL 60035) to extend the contract time to April 9, 2019. There is no change in contract price. For Action (A10) Funding Approval for the Demolition of the Abandoned Building at 2020 Green Bay Road, Evanston Staff is requesting City Council approve funding for the demolition of a long and neglected property that is located at 2020 Green Bay Road, Evanston. The cost for the demolition is $33,925.00. It will be paid with grants provided by the Abandoned Residential Property Municipality Relief Grant from the Illinois Housing Development Authority. Funds will be provided through the IL Vacant Expense Fund (Account 100.24.2435.62469). The City was awarded $150,000 in grants, and has expended less than $75,000. For Action (A11) Collective Bargaining Agreement – Evanston Police Sergeants, Fraternal Order of Police Staff recommends City Council authorize the City Manager to execute a collective bargaining agreement with the Illinois Fraternal Order of Police Labor Council for the Evanston Police Sergeants, effective January 1, 2019 through December 31, 2022. For Action (A12) Collective Bargaining Agreement – American Federation of State, County and Municipal Employees Staff recommends City Council authorize the City Manager to execute a collective bargaining agreement with the American Federation of State, County and Municipal Employees (AFSCME) Labor Council covering 354 City employees, effective January 1, 2019 through December 31, 2022. For Action 4 of 385 City Council Agenda February 11, 2019 Page 5 of 7 (A13) Resolution 11-R-19, Motor Fuel Tax Funds Use for Roadway Resurfacing Project Staff recommends City Council adoption of Resolution 11-R-19 authorizing the City Manager to sign an Illinois Department of Transportation Resolution for Improvement by Municipality under the Illinois Highway Code for improvements to various Evanston Streets. This will allow the use of Motor Fuel Tax (MFT) Funds in the amount of $1,206,000 for street resurfacing and surface patching. Funding will be provided from the Motor Fuel Tax Fund (Fund 200), which has a total Budget of $1,508,678. $1,206,000 of this fund is allocated for street improvements in Account 415.40.4219.65515 – 419002. For Action (A14) Ordinance 14-O-19, Increasing the Number of Class D Liquor Licenses for Stacked and Folded at 824 Noyes Street Local Liquor Commissioner recommends City Council adoption of Ordinance 14- O-19, amending Class D Liquor License from fifty-two to fifty-three for Bad Dog House Evanston, LLC, d/b/a Stacked and Folded, located at 824 Noyes Street. For Introduction PLANNING & DEVELOPMENT COMMITTEE (P1) Resolution 13-R-19, Approving a Plat of Resubdivision for 2102 Darrow Avenue City staff recommends adoption of Resolution 13-R-19 approving the proposed re-subdivision of the property located at 2102 Darrow Avenue. For Action (P2) Ordinance 12-O-19, Granting a Special Use for a Type 2 Restaurant, Spice, at 1905 Church Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 12-O-19 granting special use approval for a Type 2 Restaurant, Spice, at 1905 Church St. in the B2 Business District and the oWE West Evanston Overlay District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Rue Simmons requests suspension of the rules for Introduction and Action at the February 11, 2019 City Council meeting. For Introduction and Action 5 of 385 City Council Agenda February 11, 2019 Page 6 of 7 (P3) Ordinance 11-O-19, Granting a Special Use for a Type 2 Restaurant, Philz Coffee, at 1030 Davis Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 11-O-19 granting special use approval for a Type 2 Restaurant, Philz Coffee, at 1030 Davis St. in the D2 Downtown Retail Core District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Wilson requests suspension of the rules for Introduction and Action at the February 11, 2019 City Council meeting. For Introduction and Action (P4) Ordinance 112-O-18 Granting Major Zoning Relief for Building Lot Coverage, Setbacks, and Open Parking at 2626 Reese Avenue The Zoning Board of Appeals recommends denial of Ordinance 112-O-18 for major zoning relief for three (3) variations. The Zoning Board of Appeals determined the proposal does not meet all Standards for Major Variation. Staff recommends approval of the proposed variations with modifications. For Introduction (P5) Ordinance 4-O-19, Granting a Special Use Permit for a Planned Development Located at 1714-1720 Chicago Avenue and Amending the Zoning Map The Plan Commission and staff recommend denial of Ordinance 4-O-19 for approval of a Map Amendment from the R6 General Residential to the D3 Downtown Core Development District and a Planned Development for a 13-story office building with 112 on-site parking spaces. Passage of the Map Amendment shall require a favorable vote of three-fourths (3/4) of all the Aldermen per City Code 6-3-4-7 because a petition signed and acknowledged by 30% of owners of property within 500-feet of the subject property was submitted to the City. This Ordinance was held at the January 28, 2019 City Council meeting until February 11, 2019 for Introduction. For Introduction (P6) Ordinance 9-O-19, Granting a Special Use for a Ground-Floor Medical Office and Major Zoning Relief for No Additional Parking at 524 Main Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 9- O-19 granting special use approval for a ground-floor Medical Office, North Shore University Health System, and major zoning relief for no additional parking spaces where 7 additional parking spaces are required for a Medical Office, in the C1a Commercial Mixed-Use District and the oDM Dempster-Main Overlay District. The applicant has complied with all zoning requirements and meets all of the standards for special use and major variations for this district. For Action 6 of 385 City Council Agenda February 11, 2019 Page 7 of 7 RULES COMMITTEE (O1) Resolution 12-R-19, Amending City Council Rules and Organization of the City Council Section 6 “Citizen Participation” The Rules Committee recommends that the City Council adopt Resolution 12-R- 19, amending City Council Rule 6, “Citizen Participation,” to state that ceding time is not permitted. For Action (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment MEETINGS SCHEDULED THROUGH FEBRUARY 2019 Upcoming Aldermanic Committee Meetings 2/18/2019 6:00 PM City Council 2/19/2019 7:00 PM Housing & Community Development Act Committee 2/19/2019 7:00 PM Board of Ethics 2/20/2019 6:30 PM M/W/EBE Committee 2/20/2019 7:00 PM Mayor Hagerty Town Hall Meeting 2/25/2019 6:00 PM Administration & Public Works, Planning & Development, City Council 2/27/2019 8:00 AM Alternatives to Arrest 2/27/2019 6:00 PM Transportation & Parking Committee 2/27/2019 7:30 PM Economic Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 7 of 385 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, January 28th, 2018 Present: Alderman Fiske Alderman Revelle Alderman Braithwaite Alderman Rainey Alderman Wynne Alderman Fleming Alderman Wilson Alderman Suffredin Alderman Rue Simmons (9) Absent: Presiding: Mayor Stephen Hagerty Devon Reid City Clerk 8 of 385 Mayor’s Public Announcements Mayor Hagerty thanked the Public Works Department for their work in maintaining the streets clean and safe. Asked the public to remain safe during the upcoming polar vortex. Watch City Manager’s Public Announcements City Manager Wally Bobkiewicz gave an update to the Federal Government shutdown. Noted NU will be closed from 8pm tomorrow through noon on Thursday. YMCA will close its main facility on Wednesday. D65 and D202 to decide tomorrow about whether to close on Wednesday. Further information will become available as the weather develops. Watch City Clerk’s Communications City Clerk gave a recap of the event hosted with former Illinois Governor Pat Quinn Watch Public Comment Mike Vasilko Asked City Council to hold Item A14 for further discussion Watch Doreen Price Had questions about Agenda Item A21.Said the agenda item is not listed properly on the agenda and would like an updated on the Ordinance. Watch Ben Schapiro Talked about Ordinance 4-O-19. Said the type of building being proposed for development will negatively impact the libraries ability to serve the public. Watch Ray Friedman Made suggestion about seceding time for public comment. Asked about property taxes, affordable housing and city projects Watch Terri Klauke Spoke in favor of Agenda Item P7 Watch Harris Miller Supported both medical practice offices on Chicago Ave. Watch Misty Wittenburg Urged City Council to admit liability in the Lawrence Crosby case. Said the attorneys for the city are not representing the public interest. Asked City Council to Watch 9 of 385 Albert Gibbs Talked about the money being spent on the contractors for the new Robert Crown facility. Stated that officers in the Lawrence Crosby case acted like thugs towards Mr. Crosby simply because a white person made a call to the police. Kenneth Jones President of St. Francis Hospital in Evanston who spoke in favor of Resolution 2-R-19, giving a grant for a Mobile Integrated Healthcare Program. Clerk Reid Clerk Reid read the following statement: Tonight the City Council is set to approve a 1.25 million settlement for reputational harm caused by us, the City, in our refusal to take responsibility and work toward ensuring swift justice. Community scrutiny has largely been centered around the actions of the first responders. The police department, who have a tough job and thought this was a felony stop, have issued a number of reforms including body cameras for all officers and the cessation of policy forcing suspects into a prone position during felony traffic stops. We should be proud of these steps and I expect under the leadership of, Chief Cook, our new Police Chief measures will go further. Recent conversations amongst community members have also focused on the young lady who reported the supposed crime. The swift criminalization and suspicion of the black body and young black men is unfortunately ingrained deeply into the bedrock of our culture. We must as individuals and as an institution check racial bias, afford our neighbors the benefit of the doubt, and be willing to investigate further. I’m concerned by what hasn’t garnered attention from the public and most alarmingly some members of this Dias. The City’s released dashcam footage opened by furthering the criminalization of Mr. Crosby accusing him of “actively resisting arrest” and failing to comply with officers. This was a year after he’d been acquitted of those charges After my false arrest, while petitioning to run for this office, the former 9th ward Alderman demanded the release of dashcam footage to highlight a disparity & unjust application of policing in our community. The public interest in the City’s acknowledgment of wrongdoing goes far beyond the financial costs. It’s essential for public trust. It’s essential for the safety of our police officers who put great effort in establishing trust in the community they serve. Admitting fault is also 10 of 385 essential for deterring reoccurrence of an offense. Instead of apologizing to Mr. Crosby after finding out the car was registered to him, he was arrested. Instead of dropping the charges the former corporation counsel reasonably knew were false and would be dismissed in court, we chose to pursue them, prompting this lawsuit. I know this council is committed to making our great community the most livable city in the world. I ask that in light of tonight's settlement the council will review the process for reviewing criminal charges within the Law Department. I also ask that we review the use of disobedience to police as a charge. I hope we will review these issues and moving forward and take steps to assure this will not happen again in the future. Consent Agenda (M1) Approval of Minutes of the Regular City Council Meeting of January 14, 2019. For Action Approved on Consent Agenda Motion: Ald. Rue Simmons Watch (A1) Payroll – December 24, 2018 through January 06, 2018 $ 2,993,970.11 For Action Approved on Consent Agenda (A2) Bills List – January 29, 2019 FY 18 $ 2,159,324.72 Bills List – January 29, 2019 FY 19 $ 438,346.36 BMO Credit Card Activity – Period Ending October 26, 2018 (without Amazon) $ 182,884.62 For Action Approved on Consent Agenda 11 of 385 (A3) BMO Amazon Credit Card Activity Period Ending October 26, 2018 $ 14,154.98 For Action Passed 7-0-1 Ald.Suffredin abstained Watch (A4) Purchase of Ten Vehicles for Operations in the Police Department, Fire Department and Facilities Management City Council approved the purchase of ten (10) vehicles for operations in the Police Department, Fire Department and Facilities Management. The following vehicles will be purchased: five (5) 2019 Ford Explorer SUVs, one (1) 2019 Ford Taurus Sedan and one (1) 2019 Ford Transit Full Sized Van from Currie Motors Fleet (10125 W. Laraway, Frankfort, IL 60423) in the amount of $213,051.00; and two (2) 2019 Ford Expedition SUVs and one (1) 2019 Ford Transit Connect Cargo Van will be purchased from Kunes Country Ford of Antioch (104 Route 173 W. Antioch, IL 60002) in the amount of $102,567.00. Funding for the vehicles will be from the Equipment Replacement Fund (Account 601.19.7780.65550) in the amount of $315,618.00, which has a budgeted amount of $1,622,977. This expenditure represents 19.4% of this budgeted amount. For Action Approved on Consent Agenda Watch (A5) Extension of Intergovernmental Agreement for 2019 Refuse Disposal Fees to Solid Waste Agency of Northern Cook County City Council authorized the City Manager to execute an extension of the intergovernmental agreement for 2019 refuse disposal fees to Solid Waste Agency of Northern Cook County (SWANCC) in the not to exceed amount of $750,000 for operations and maintenance transfer fees. Funding will be provided by the Solid Waste Fund (Account 520.40.4310.62405), which has a budget of $750,000 for FY2019. For Action Approved on Consent Agenda (A6) Approval of Estimated Annual User Charge for 2019 with the Metropolitan Water Reclamation District of Greater Chicago for Disposal of Sludge City Council approved the estimated annual user charge for 2019 with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for disposal of sludge generated as part of the water treatment process in the amount $154,304.18. Four payments of $38,576.05 will be made beginning in February 2019 and ending November 2019. Funding for this 12 of 385 work will be from the Water Fund (Account 510.40.4220.62420). This account has a budget of $339,000.00 allocated for MWRDGC sludge disposal fees. For Action Approved on Consent Agenda (A7) Agreement with Harris Computer Systems for Harris NorthStar Utility Billing Software City Council authorized the City Manager to execute a renewal of the annual sole source maintenance and support agreement for the term March 1, 2019 through November 30, 2019 with Harris Computer Systems (1 Antares Drive, Suite 400, Ottawa, Ontario) for Harris NorthStar Utility Billing software, in the amount of $35,767.39. Funding for this purchase will be from Water Fund (Account 510.40.4225.62340), which has an allocation of $45,000.00 for this item. For Action Approved on Consent Agenda (A8) Contract with CDM Smith Inc. for the Water Plant Evaluation City Council authorized the City Manager to execute a contract for the Water Plant Evaluation (RFP 18-55) with CDM Smith Inc. (125 South Wacker, Suite 700, Chicago, IL 60606) in the amount of $191,653.00. Funding for the study will be provided from the Water Fund (Account 510.40.4200.62180). This account has a budget of $200,000.00 in FY 2019, all of which is remaining. For Action Approved on Consent Agenda (A9) Contract with The Ogni Group for Sherman Plaza Garage Lighting Upgrade City Council authorized the City Manager to execute a contract for the Sherman Plaza Garage Lighting Upgrade with The Ogni Group, (140 East Commercial Street, Suite 1, Wood Dale, IL) in the amount of $334,618.00. Funding is available from the Parking Fund (Account No. 505.19.7005.65515 – 618001), which has a budget of $650,000, all of which is remaining. For Action Passed 7-1 Ald. Suffredin voted “No” Watch 13 of 385 (A10) Resolution 8-R-19, Authorizing Construction on Illinois State Highways for Years 2019 and 2020 City Council adopted Resolution 8-R-19, authorizing construction on Illinois state highways for years 2019 and 2020. For Action Approved on Consent Agenda (A11) Resolution 6-R-19, Approving Release of City Council Closed Session Minutes City Council adopted Resolution 6-R-19, releasing certain closed session meeting minutes and finding that a need still exists for confidentiality as to other minutes. The City is furthering its efforts to provide access to information and openness in government through the appropriate release of closed session minutes of the City Council. For Action Approved on Consent Agenda (A12) Resolution 9-R-19, Approving Settlement and Release of all Claims in Lawrence Crosby v. City of Evanston, et al. City Council adopted Resolution 9-R-18 authorizing the City of Evanston to issue a settlement payment pursuant to a settlement agreement and release in Lawrence Crosby v. City of Evanston, et al. (Case No. 16-L010029). Funding will be from the Insurance Fund. For Action Approved on Consent Agenda (A13) Resolution 2-R-19, Grant Agreement with AMITA Saint Francis Hospital to Receive Funding for the Mobile Integrated Healthcare Program City Council adopted Resolution 2-R-19, authorizing the City Manager to execute a grant agreement with AMITA Saint Francis Hospital to receive funding for a Mobile Integrated Healthcare/Community Paramedic Program. For Action Approved on Consent Agenda 14 of 385 (A14) Resolution 7-R-19, Expressing Official Intent Regarding Expenditures from the Funds of the City of Evanston to be Reimbursed from Proceeds of Obligations to be Issued by the City of Evanston City Council adopted Resolution 7-R-19, authorizing payments relating to FY 2019 Capital Improvement Plan (C.I.P.) project expenditures up to $31,360,000 be reimbursed by the subsequent 2019 General Obligation (G.O.) bond issuance. For Action Approved on Consent Agenda (A15) Ordinance 163-O-18, Amending Portions of City Code Section 10-11-7(A), “Passenger Loading Zones” to Amend the Loading Zone on Simpson Street City Council adopted Ordinance 163-O-18, amending portions of City Code Section 10-11-7(A), “Passenger Loading Zones” to amend the loading zone on Simpson Street. For Action Approved on Consent Agenda (A16) Ordinance 162-O-18, Amending Portions of City Code Section 7-2-6(D), “Sidewalk Cafes” Update the Sidewalk Café Application Process and Increase Sidewalk Café Permit Fees City Council adopted Ordinance 162-O-18, amending portions of Ordinance 7-2-6(D) “Sidewalk Cafes” to modify permit fees and approval procedures. Staff proposes Sidewalk Café permit applications to require the approval of the Design & Project Review (DAPR) Committee, with exception of requests for City Council to permit the consumption or sale of alcohol on sidewalk cafe premises. Sidewalk Café permit fees will increase to align with cost of administering the program and use of the surrounding public way. For Action Approved on Consent Agenda 15 of 385 (P1) Community Partners for Affordable Housing Proposal for the Continued Administration of the Inclusionary Housing Ordinance Waitlist City Council approved $28,675 for Community Partners for Affordable Housing (CPAH) to continue administering Evanston’s Inclusionary Housing Ordinance (“IHO”) centralized waitlist and conduct income certifications and recertification of households for inclusionary units. The Housing and Homelessness Commission reviewed CPAH’s proposal at its meeting on December 6, 2018, and concluded it should receive a favorable funding recommendation. However, due to a lack of quorum, the Commission was not able to officially vote on the application. The funding source is the City’s Affordable Housing Fund (Account 250.21.5465.62490). The Affordable Housing Fund has a current uncommitted cash balance of approximately $800,000; including $50,000 budgeted for other program costs in FY2019. This item was held at the Planning & Development Committee meeting on January 14, 2019 to January 28, 2019. For Action Approved on Consent Agenda Motion: Ald. Revelle Watch (P2) Ordinance 112-O-18 Granting Major Zoning Relief for Building Lot Coverage, Setbacks, and Open Parking at 2626 Reese Avenue City staff recommends a continuation of the requested zoning relief at 2626 Reese Ave. to the February 11, 2019 Planning & Development Committee meeting. Staff requests additional time to research similar developed and undeveloped 25’ wide corner lots throughout the city, which will also allow the applicant additional time to react to the comments and concerns raised at the January 14, 2019 Neighborhood Meeting. For Introduction Held in Committee until February 11 16 of 385 (P3) Ordinance 9-O-19, Granting a Special Use for a Ground-Floor Medical Office and Major Zoning Relief for No Additional Parking at 524 Main Street City Council adopted Ordinance 9- O-19 granting special use approval for a ground-floor Medical Office, North Shore University Health System, and major zoning relief for no additional parking spaces where 7 additional parking spaces are required for a Medical Office, in the C1a Commercial Mixed-Use District and the oDM Dempster-Main Overlay District. The applicant has complied with all zoning requirements and meets all of the standards for special use and major variations for this district. For Introduction and Action Approved for Introduction (P4) Ordinance 4-O-19, Granting a Special Use Permit for a Planned Development Located at 1714-1720 Chicago Avenue and Amending the Zoning Map The Plan Commission and staff recommend denial of Ordinance 4-O-19 for approval of a Map Amendment from the R6 General Residential to the D3 Downtown Core Development District and a Planned Development for a 13-story office building with 112 on-site parking spaces. Passage of the Map Amendment shall require a favorable vote of three-fourths (3/4) of all the Aldermen per City Code 6-3-4-7 because a petition signed and acknowledged by 30% of owners of property within 500-feet of the subject property was submitted to the City. For Introduction Held in Committee until February 11. (P5) Vacation Rental License for 1945 Jackson Avenue, Apartment 1 City staff recommends approval of a Vacation Rental License for the property located at 1945 Jackson Avenue, Apartment 1. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action Defeated in Committee 17 of 385 (P6) Ordinance 3-O-19, Amending Portion of City Code Section 6-15-13, “oRD Redevelopment Overlay Districts Addressing Special Uses” City Council adopted Ordinance 3-O-19, amending the Zoning Ordinance Sections 6-15-13-2 Procedure for District Designation and 6-15-13-7 Permitted Uses, and creating a new Section 6-15-13-8 Special Uses to clarify the permitted and special uses in the oRD Redevelopment Overlay District and update the list of underlying zoning districts that may carry the overlay designation. For Action Approved on Consent Agenda (P7) Ordinance 7-O-19, Granting Special Use Permit for a Medical Office Located at 705 Main Street in the B2 Business District and the oDM Dempster-Main Overlay District City Council adopted Ordinance 7-O-19 granting special use approval for a ground-floor Medical Office, Evanston Family Chiropractic and Wellness Center, in the B2 District and oDM DempsterMain Overlay District. The applicant has complied with all zoning requirements, and meets all of the standards of a special use for this district. For Action Approved on Consent Agenda 18 of 385 Call of the Wards Ward 1: Warned about frozen paws for dogs out walking during the extreme cold. Watch Ward 2: Shared his remarks on the Crosby case Watch Ward 3: Office hours will be from 7-10 am at Brothers K on February 7 Watch Ward 4: Acknowledged the Crosby settlement case and said a lot of changes need to be made. Felt sorry this happened to Mr. Crosby, but also concerned about prejudices that underlie such events. Said that we need to tear down barriers that have been put up and look to the future and effectuate real, long-term change. Watch Ward 5: 5th Ward meeting Feb. 13 in G300 at Civic Center at 7 p.m. Watch Ward 6: No Report Watch Ward 7: No Report Watch Ward 8: Neighborhood meeting Feb 5 at Peckish Pig at 7 p.m. Thanked Public Works Department for all their hard work. Concerned that pipes would freeze during the harsh cold. Watch Ward 9: No Report Watch Adjournment Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned. Ald. Wilson led City Council into Executive Session. A roll call vote was taken and by a unanimous vote (8-0) City Council recessed into Executive Session. 19 of 385 ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, February 11, 2019 6:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN RUE SIMMONS II.APPROVAL OF MINUTES OF REGULAR MEETING OF JANUARY 28, 2019 III.CONSENT CALENDAR All matters listed under the Item III (3), Consent Calendar, are considered by the Committee to be routine and will be enacted in one motion without discussion. If discussion is desired, that item may be removed and considered separately. (A1) Payroll – January 07, 2019 through January 20, 2019 $ 2,923,625.63 For Action (A2) Bills List – February 12, 2019 FY18 $ 690,623.58 Bills List – February 12, 2019 FY19 $ 3,393,957.69 BMO Credit Card Activity – Period Ending November 26, 2018 (without Amazon) $ 154,991.78 For Action (A5) Pro Support Renewal Agreement with Dell Technologies Staff recommends City Council authorize the sole source renewal of Pro Support from Dell Technologies (1 Dell Way, Round Rock, TX, 78682) in the amount of $43,007.16. This renewal purchase enables the city to maintain support plans for critical IT infrastructure. The 2019 costs are the same as last year’s cost with one additional server being added to Pro Support in 2019. Funding is provided by the IT Division’s Computer License and Support Fund (Account 100.19.1932.62340) which has a 2019 budget of $550,000.00 and current balance of $542,405.14. For Action 20 of 385 (A6) Agreement Renewal with Otis Elevator Company for 2019-2021 Elevator Service and Maintenance at Various City Facilities Staff recommends City Council approval of the renewal of a 3 year sole source service and maintenance agreement with Otis Elevator Company (949 Oak Creek Drive, Lombard, IL) for the 2 elevators at the Civic Center, 1 freight elevator at the Service Center, 5 elevators at the Maple Avenue Parking Garage and 3 elevators at the Church Street Parking Garage in the amount of $60,324.60 for FY 2019, $60,324.60 for FY 2020 and $60,324.60 for FY 2021. The proposed 3-year service agreement is effective from January 1, 2019 to December 31, 2021. A detailed breakdown of the funding can be found on the corresponding transmittal memorandum. For Action (A7) Agreement with Siemens Industry, Inc. for Building Automation System for the HVAC Systems at the Police Headquarters Staff recommends City Council authorize the City Manager to execute a one- year, sole source service agreement for the Building Automation System (BAS) in the amount of $28,600 with Siemens Industry (585 Slawin Court, Mount Prospect, IL 60656). The agreement cover hardware, software and service visits for the HVAC system in the City of Evanston Police Headquarters. Also included are two additional 1 year optional renewals at $29,200.00 and $29,880.00, respectively. The 2019 cost for this service represents an increase of 0.3% over last years’ cost. Funding will be from Facilities – Service Agreements & Contracts Fund (Account 100.19.1950.62509) with a 2019 budget of $240,031.00 For Action (A9) Change Order No. 1 to the Agreement for the South Standpipe Pump Station Motor Control Center and Building Renovation Staff recommends the City Council authorize the City Manager to execute Change Order No. 1 to the agreement for the South Standpipe Pump Station Motor Control Center and Building Renovation (Bid 18-17) with MAG Construction Co. (629 Homewood Avenue, Highland Park, IL 60035) to extend the contract time to April 9, 2019. There is no change in contract price. For Action (A10) Funding Approval for the Demolition of the Abandoned Building at 2020 Green Bay Road, Evanston Staff is requesting City Council approve funding for the demolition of a long and neglected property that is located at 2020 Green Bay Road, Evanston. The cost for the demolition is $33,925.00. It will be paid with grants provided by the Abandoned Residential Property Municipality Relief Grant from the Illinois Housing Development Authority. Funds will be provided through the IL Vacant Expense Fund (Account 100.24.2435.62469). The City was awarded $150,000 in grants, and has expended less than $75,000. For Action 21 of 385 (A14) Ordinance 14-O-19, Increasing the Number of Class D Liquor Licenses for Stacked and Folded at 824 Noyes Street Local Liquor Commissioner recommends City Council adoption of Ordinance 14- O-19, amending Class D Liquor License from fifty-two to fifty-three for Bad Dog House Evanston, LLC, d/b/a Stacked and Folded, located at 824 Noyes Street. For Introduction IV. ITEMS FOR CONSIDERATION (A3) BMO Amazon Credit Card Activity Period Ending November 26, 2018 $ 6,369.59 For Action (A4) Contract for the Environmental Monitoring Study – Waste Transfer Station with RHP Risk Management Staff recommends that City Council authorize the City Manager to execute a contract for the Environmental Monitoring Study – Waste Transfer Station (RFP 18-57) with RHP Risk Management (8745 W. Higgins Rd. Suite 320 Chicago, IL 60631) in the amount of $229,300.00 with a potential additional amount of $40,032.00 to purchase monitoring equipment after the study is complete. Funding for the study will be provided from the Capital Improvement Program (CIP) (Account 415.40.4219.62145-119005). This account draws funds from the settlement funds awarded to the City in 2016 which equal $1,263,247.90 and the per ton host fee paid to the City which had a balance of $86,412.00 as of February 5, 2019. For Action (A8) ParkEvanston Mobile App Wallet Incentive The Transportation & Parking Committee recommends City Council approval of a parking incentive program. The program would give users who pre-load $20 in the ParkEvanston mobile app wallet a one-time additional $5 free to use towards on-street parking payments in the City of Evanston until May 31, 2019. There is no direct funding required; the cost of this program will be reduced revenue to the Parking Fund. Staff estimates that between 4,000-5,000 users will take advantage of this offer, which at the most would cost $25,000. For Action (A11) Collective Bargaining Agreement – Evanston Police Sergeants, Fraternal Order of Police Staff recommends City Council authorize the City Manager to execute a collective bargaining agreement with the Illinois Fraternal Order of Police Labor Council for the Evanston Police Sergeants, effective January 1, 2019 through December 31, 2022. For Action 22 of 385 (A12) Collective Bargaining Agreement – American Federation of State, County and Municipal Employees Staff recommends City Council authorize the City Manager to execute a collective bargaining agreement with the American Federation of State, County and Municipal Employees (AFSCME) Labor Council covering 354 City employees, effective January 1, 2019 through December 31, 2022. For Action (A13) Resolution 11-R-19, Motor Fuel Tax Funds Use for Roadway Resurfacing Project Staff recommends City Council adoption of Resolution 11-R-19 authorizing the City Manager to sign an Illinois Department of Transportation Resolution for Improvement by Municipality under the Illinois Highway Code for improvements to various Evanston Streets. This will allow the use of Motor Fuel Tax (MFT) Funds in the amount of $1,206,000 for street resurfacing and surface patching. Funding will be provided from the Motor Fuel Tax Fund (Fund 200), which has a total Budget of $1,508,678. $1,206,000 of this fund is allocated for street improvements in Account 415.40.4219.65515 – 419002. For Action V. ITEMS FOR DISCUSSION VI. COMMUNICATIONS VII. ADJOURNMENT 23 of 385 Administration and Public Works Committee Meeting Minutes of January 28, 2019 James C. Lytle Council Chambers – 6:00 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: C. Fleming, T. Suffredin, R. Rue Simmons, A. Rainey (arrived at 6:10pm), P. Braithwaite (arrived at 6:18pm) STAFF PRESENT: D. Stoneback, W. Bobkiewicz, T. Nunez, S. Cary, S. Flax, Chief Cook, Chief Scott, J. Leonard, E. Storlie, M. Treto, S. Mangum, T. Nunez, S. Ciolek PRESIDING OFFICIAL: Ald. Rue Simmons I. DECLARATION OF A QUORUM: ALDERMAN RUE SIMMONS, CHAIR A quorum being present, Ald. Rue Simmons called the meeting to order at 6:08p.m. II. APPROVAL OF MINUTES OF REGULAR MEETING OF JANUARY 14, 2019 Ald. Braithwaite moved to accept the Minutes of January 14, 2019 A&PW meeting as submitted, seconded by Ald. Fleming. The Minutes of the January 14, 2019 A&PW meeting were approved unanimously 3-0. III. CONSENT CALENDAR All matters listed under the Item III (3), Consent Calendar, are considered by the Committee to be routine and will be enacted in one motion without discussion. If discussion is desired, that item may be removed and considered separately. (A1) Payroll – December 24, 2018 through January 06, 2018 $ 2,993,970.11 For Action (A2) Bills List – January 29, 2019 FY 18 $ 2,159,324.72 Bills List – January 29, 2019 FY 19 $ 438,346.36 BMO Credit Card Activity – Period Ending October 26, 2018 (without Amazon) $ 182,884.62 For Action (A5) Extension of Intergovernmental Agreement for 2019 Refuse Disposal Fees to Solid Waste Agency of Northern Cook County Staff recommends that City Council authorize the City Manager to execute an extension of the intergovernmental agreement for 2019 refuse disposal fees to Solid Waste Agency of Northern Cook County (SWANCC) in the not to exceed DRAFT - NOT APPROVED 24 of 385 amount of $750,000 for operations and maintenance transfer fees. Funding will be provided by the Solid Waste Fund (Account 520.40.4310.62405), which has a budget of $750,000 for FY2019. For Action (A6) Approval of Estimated Annual User Charge for 2019 with the Metropolitan Water Reclamation District of Greater Chicago for Disposal of Sludge Staff recommends City Council approval of the estimated annual user charge for 2019 with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for disposal of sludge generated as part of the water treatment process in the amount $154,304.18. Four payments of $38,576.05 will be made beginning in February 2019 and ending November 2019. Funding for this work will be from the Water Fund (Account 510.40.4220.62420). This account has a budget of $339,000.00 allocated for MWRDGC sludge disposal fees. For Action (A7) Agreement with Harris Computer Systems for Harris NorthStar Utility Billing Software Staff recommends that City Council authorize the City Manager to execute a renewal of the annual sole source maintenance and support agreement for the term March 1, 2019 through November 30, 2019 with Harris Computer Systems (1 Antares Drive, Suite 400, Ottawa, Ontario) for Harris NorthStar Utility Billing software, in the amount of $35,767.39. Funding for this purchase will be from Water Fund (Account 510.40.4225.62340), which has an allocation of $45,000.00 for this item. For Action (A10) Resolution 8-R-19, Authorizing Construction on Illinois State Highways for Years 2019 and 2020 Staff recommends City Council adopt Resolution 8-R-19, authorizing construction on Illinois state highways for years 2019 and 2020. For Action (A11) Resolution 6-R-19, Approving Release of City Council Closed Session Minutes Staff recommends City Council adopt Resolution 6-R-19, releasing certain closed session meeting minutes and finding that a need still exists for confidentiality as to other minutes. The City is furthering its efforts to provide access to information and openness in government through the appropriate release of closed session minutes of the City Council. For Action (A14) Resolution 7-R-19, Expressing Official Intent Regarding Expenditures from the Funds of the City of Evanston to be Reimbursed from Proceeds of Obligations to be Issued by the City of Evanston Staff recommends City Council adoption of Resolution 7-R-19, authorizing payments relating to FY 2019 Capital Improvement Plan (C.I.P.) project 25 of 385 expenditures up to $31,360,000 be reimbursed by the subsequent 2019 General Obligation (G.O.) bond issuance. For Action Ald. Fleming moved to recommend City Council approval of the consent agenda, seconded by Ald. Suffredin. The Committee voted unanimously 4-0* to approve the consent agenda. *Ald. Rainey arrived at 6:10pm. IV. ITEMS FOR CONSIDERATION (A4) Purchase of Ten Vehicles for Operations in the Police Department, Fire Department and Facilities Management Staff recommends City Council approval of the purchase of ten (10) vehicles for operations in the Police Department, Fire Department and Facilities Management. The following vehicles will be purchased: five (5) 2019 Ford Explorer SUVs, one (1) 2019 Ford Taurus Sedan and one (1) 2019 Ford Transit Full Sized Van from Currie Motors Fleet (10125 W. Laraway, Frankfort, IL 60423) in the amount of $213,051.00; and two (2) 2019 Ford Expedition SUVs and one (1) 2019 Ford Transit Connect Cargo Van will be purchased from Kunes Country Ford of Antioch (104 Route 173 W. Antioch, IL 60002) in the amount of $102,567.00. Funding for the vehicles will be from the Equipment Replacement Fund (Account 601.19.7780.65550) in the amount of $315,618.00, which has a budgeted amount of $1,622,977. This expenditure represents 19.4% of this budgeted amount. For Action Ald. Fleming moved to recommend City Council approval of the purchase of ten (10) vehicles for operations in the Police Department, Fire Department and Facilities Management: five (5) 2019 Ford Explorer SUVs, one (1) 2019 Ford Taurus Sedan and one (1) 2019 Ford Transit Full Sized Van from Currie Motors Fleet in the amount of $213,051.00; and two (2) 2019 Ford Expedition SUVs and one (1) 2019 Ford Transit Connect Cargo Van will be purchased from Kunes Country Ford of Antioch in the amount of $102,567.00, seconded by Ald. Rainey. At Ald. Rue Simmons’ inquiry, Fleet and Facilities Division Manager Sean Ciolek discussed the purchases and the process for placing vehicles out of service. The purchases will replace vehicles in Police and Fire because of the wear and tear and critical nature of those vehicles. He noted that each hour of vehicle idling is the equivalent of 30 miles, which adds up over time. Fleet and Facilities Division Manager Ciolek explained that each year the Parks, Recreation and Community Services (PRCS) Department leases vans for beach staff to maintain and service the beaches and parks. The vehicles scheduled to be taken out of service from Police were used heavily in the beginning of their warranty period and will be repurposed for PRCS use. 26 of 385 He noted that without the vehicle purchases the old vehicles would not provide reliable service. One vehicle will replace the current Fire Battalion Chief’s vehicle that carries supplies and materials for emergency calls. The Expedition purchase is for Police Evidence Technicians who transport various supplies to crime scenes. Ald. Fleming would like to revisit the policy on vehicle idling with the Police and Fire Chiefs. At Ald. Suffredin’s inquiry, Fleet and Facilities Division Manager Ciolek explained that in-house repairs are calculated using a software that logs labor and materials to determine cost. Work capacity and warranty also determines whether vehicles are repaired in-house or outsourced. Ald. Rue Simmons asked for a breakdown of in-house cost versus vendor cost. The Committee voted unanimously 5-0* to approve the purchases. *Ald. Braithwaite arrived at 6:18p.m. (A3) BMO Amazon Credit Card Activity Period Ending October 26, 2018 $ 14,154.98 For Action Ald. Rue Simmons moved to recommend approval of the BMO Amazon credit card activity for the period ending October 26, 2018 in the amount of $14,154.98, seconded by Ald. Fleming. The Committee voted unanimously 4-0 with Ald. Suffredin abstaining to approve the credit activity. (A8) Contract with CDM Smith Inc. for the Water Plant Evaluation Staff recommends City Council authorize the City Manager to execute a contract for the Water Plant Evaluation (RFP 18-55) with CDM Smith Inc. (125 South Wacker, Suite 700, Chicago, IL 60606) in the amount of $191,653.00. Funding for the study will be provided from the Water Fund (Account 510.40.4200.62180). This account has a budget of $200,000.00 in FY 2019, all of which is remaining. For Action Ald. Braithwaite moved to recommend City Council authorize the City Manager to execute a contract for the Water Plant Evaluation (RFP 18-55) with CDM Smith Inc. in the amount of $191,653.00, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the contract. (A9) Contract with The Ogni Group for Sherman Plaza Garage Lighting Upgrade Staff recommends City Council authorize the City Manager to execute a contract for the Sherman Plaza Garage Lighting Upgrade with The Ogni Group, (140 East Commercial Street, Suite 1, Wood Dale, IL) in the amount of $334,618.00. Funding is available from the Parking Fund (Account No. 505.19.7005.65515 – 618001), which has a budget of $650,000, all of which is remaining. 27 of 385 For Action Ald. Fleming moved to recommend City Council authorize the City Manager to execute a contract for the Sherman Plaza Garage Lighting Upgrade with The Ogni Group in the amount of $334,618.00, seconded by Ald. Rainey. At Ald. Braithwaite’s inquiry, Assistant City Manager Erika Storlie explained that the current light fixtures in the garage were installed in 2013 and are no longer available due to rapidly changing technology. As a result the garage has lost 20% of its total lighting. Existing fixtures are being moved from different areas of the garage to meet the lighting needs. Also, the installation of new cameras in the coming months there is a sense of urgency to ensure they function appropriately. Every ceiling and wall mounted light fixture will be replaced by a new LED light fixture, providing substantially more light than the current fixtures with the same amount of energy. At Ald. Rainey’s inquiry, Assistant City Manager Storlie confirmed the Sherman Plaza Condo Association will share a portion of the cost with the City. She will provide the total amount as well as the calculated savings of this project to the Committee before the full Council meeting. The Committee voted 4-1 with Ald. Suffredin opposed to approval of the contract. (A12) Resolution 9-R-19, Approving Settlement and Release of all Claims in Lawrence Crosby v. City of Evanston, et al. Staff recommends City Council adoption of Resolution 9-R-18 authorizing the City of Evanston to issue a settlement payment pursuant to a settlement agreement and release in Lawrence Crosby v. City of Evanston, et al. (Case No. 16-L010029). Funding will be from the Insurance Fund. For Action Ald. Rainey moved to recommends City Council adoption of Resolution 9- R-18 authorizing the City of Evanston to issue a settlement payment pursuant to a settlement agreement and release in Lawrence Crosby v. City of Evanston, et al. (Case No. 16-L010029), seconded by Ald. Suffredin. The Committee voted unanimously 5-0 to adopt the resolution. (A13) Resolution 2-R-19, Grant Agreement with AMITA Saint Francis Hospital to Receive Funding for the Mobile Integrated Healthcare Program Staff recommends that the City Council adopt Resolution 2-R-19, authorizing the City Manager to execute a grant agreement with AMITA Saint Francis Hospital to receive funding for a Mobile Integrated Healthcare/Community Paramedic Program. For Action Ald. Suffredin moved to recommend City Council adopt Resolution 2-R-19, authorizing the City Manager to execute a grant agreement with AMITA 28 of 385 Saint Francis Hospital to receive funding for a Mobile Integrated Healthcare/Community Paramedic Program, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to adopt the resolution. V. ITEMS FOR DISCUSSION (APW1)Grant Writing in the City Clerk’s Office At the January 14, 2019 Administration & Public Works meeting, the Committee discussed a purchase made by the Clerk’s office for assistance with Grant writing. It was requested this matter return to the next Committee meeting for further discussion. For Discussion City Clerk Devon Reid explained that the Clerk’s Office is applying for grants up to $25,000 related to civic engagement and civic coding programs. The City was unable to attain the necessary forms during government shutdown to complete the applications. He will return to the next meeting with a memo detailing the status of the grants. VI. COMMUNICATIONS Ald. Fleming made a referral to staff to present a policy on idling City vehicles. VII. ADJOURNMENT Ald. Fleming moved to adjourn the meeting, seconded by Ald. Suffredin. The meeting was adjourned at 6:33pm. Respectfully Submitted, Janella Hardin, PHR 29 of 385 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Hitesh Desai, Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: February 7, 2019 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. $ 2,923,625.63 Summary: Payroll – January 07, 2019 through January 20, 2019 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – February 12, 2019 FY 18 $ 690,623.58 General Fund Amount – Bills list $ 174,938.29 Bills List – February 12, 2019 FY 19 $ 3,393,957.69 General Fund Amount – Bills list $ 318,794.32 TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 7,008,206.90 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Credit Card Activity – Period Ending November 26, 2018 BMO $ 154,991.78 Attachments: Bills List Credit Card Transactions for Period Ending November 26, 2018 For City Council meeting of February 11, 2019 Items A1 & A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 30 of 385 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.12.2019 FY 2018 100 GENERAL FUND 100 GENERAL SUPPORT 41340 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS - 18-4819 436.98 41340 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS - 18-864 1,113.66 100 GENERAL SUPPORT Total 1,550.64 1560 REVENUE & COLLECTIONS 52010 ANN M. RHOMBERG OVERPAID WHEEL TAX 25.00 52010 EDWARD WEBLER PERMIT - DID NOT WANT 15.00 52010 JUDITH ARTWICK OVERPAID WHEEL TAX 16.00 52010 ANNA K. BOEKSTEGEN OVERPAID WHEEL TAX - BENEFIT CARD 37.50 52010 JEFF HOWARD *REFUND: WHEEL TAX OVERPAYMENT 300.00 52010 GREGORY JEFSON OVERPAID WHEEL TAX 15.00 52010 JAMES ANDERSON OVERPAID WHEEL TAX 15.00 52010 ANNE GELMAN OVERPAID WHEEL TAX/PERMIT/VP 2.00 52010 ELIZABETH N. BRIGHAM DUPLICATE WHEEL TAX PAYMENT 75.00 52010 HANNAH & JOHN MCINNIS OVERPAID WHEEL TAX - BENEFIT CARD 37.50 52010 STELLA BRANDO OVERPAID WHEEL TAX - BENEFIT CARD 37.50 52010 DAVID CHAUNGNB OVERPAID WHEEL TAX 45.00 52010 BRADLEY HARRIS OVERPAID WHEEL TAX 38.00 52010 BRENT HARDERS WHEEL TAX REFUND - NOT REGISTERED TO EVANSTON 75.00 52010 ENERCON LTD WHEEL TAX REFUND 75.00 52020 STEPHEN LEITH OVERPAID PET TAG 10.00 52020 NORMAN WERD DUPLICATE PAYMENT 10.00 52020 ANNE REUSCHE OVERPAID PET TAG 5.00 1560 REVENUE & COLLECTIONS Total 833.50 1575 PURCHASING 65095 OFFICE DEPOT OFFICE SUPPLIES 297.23 1575 PURCHASING Total 297.23 1705 LEGAL ADMINISTRATION 62130 PACER SERVICE CENTER COURT ELECTRONIC RECORDS 60.10 65010 WOLTERS KLUWER LEGAL & REGULATORY U.S. LEGAL BOOKS 529.20 1705 LEGAL ADMINISTRATION Total 589.30 1932 INFORMATION TECHNOLOGY DIVI. 64505 COMCAST CABLE *COMMUNICATION CHARGES 13,292.31 1932 INFORMATION TECHNOLOGY DIVI. Total 13,292.31 2205 POLICE ADMINISTRATION 64005 COMED ELECTRIC BILL - CAMERAS 29.00 2205 POLICE ADMINISTRATION Total 29.00 2315 FIRE SUPPRESSION 62295 DJS SCUBA LOCKER, INC. DIVE TRAINING 1,525.00 62523 DJS SCUBA LOCKER, INC. DIVE GEAR 77.97 62523 DJS SCUBA LOCKER, INC. DIVE GEAR MAINTENANCE 450.00 2315 FIRE SUPPRESSION Total 2,052.97 2435 FOOD AND ENVIRONMENTAL HEALTH 62469 MBR WRECKING INC. *DEMOLISHED HOME 1729 DODGE AVE.28,691.00 62493 ROSE PEST SOLUTIONS EXTERIOR RODENT CONTROL STATIONS 173.00 62494 ILLINOIS STATE POLICE BACKGROUND CHECK SERVICES - HOME DAY CARE 185.00 2435 FOOD AND ENVIRONMENTAL HEALTH Total 29,049.00 3010 REC. BUSINESS & FISCAL MGMT 65095 OFFICE DEPOT OFFICE SUPPLIES 62.09 3010 REC. BUSINESS & FISCAL MGMT Total 62.09 3025 PARK UTILITIES 64005 COMED UTILITIES: COMED 864.23 64005 DYNEGY UTILITIES-DYNEGY 2,058.61 64015 NICOR UTILITIES: NICOR 192.91 3025 PARK UTILITIES Total 3,115.75 3030 CROWN COMMUNITY CENTER 64005 DYNEGY UTILITIES-DYNEGY 3,374.77 3030 CROWN COMMUNITY CENTER Total 3,374.77 3035 CHANDLER COMMUNITY CENTER 62375 EVANSTON TOWNSHIP HIGH SCHOOL FIELD HOUSE RENTAL FOR TENNIS CLASSES 3,174.00 62506 NORTHWESTERN UNIVERSITY WORK STUDY PROGRAM 202.05 64005 DYNEGY UTILITIES-DYNEGY 968.27 3035 CHANDLER COMMUNITY CENTER Total 4,344.32 3040 FLEETWOOD JOURDAIN COM CT 62490 BRENDA TAYLOR SENIORS CHRISTMAS LUNCHEON 750.00 64005 DYNEGY UTILITIES-DYNEGY 1,420.62 3040 FLEETWOOD JOURDAIN COM CT Total 2,170.62 3045 FLEETWOOD/JOURDAIN THEATR 62210 QUARTET COPIES PRINTING FOR 2018 SUMMER SEASON, CARDS AND COUPONS 682.61 3045 FLEETWOOD/JOURDAIN THEATR Total 682.61 3055 LEVY CENTER SENIOR SERVICES 62695 303 TAXI TAXI COUPON REIMBURSEMENT 6,066.00 64005 DYNEGY UTILITIES-DYNEGY 4,384.87 66461 ENCORE ILLINOIS, NFP AGING WELL CONFERENCE 200.00 3055 LEVY CENTER SENIOR SERVICES Total 10,650.87 131 of 385 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.12.2019 FY 2018 3080 BEACHES 64005 DYNEGY UTILITIES-DYNEGY 99.85 3080 BEACHES Total 99.85 3095 CROWN ICE RINK 62251 TOTAL MECHANICAL SOLUTIONS, LLC GYM HEAT AND STUDIO FAN MAINTENANCE 2,500.93 64005 DYNEGY UTILITIES-DYNEGY 10,124.31 65095 OFFICE DEPOT OFFICE SUPPLIES 61.88 3095 CROWN ICE RINK Total 12,687.12 3215 YOUTH ENGAGEMENT DIVISION 62490 EPACT NETWORK LTD DIGITAL HEALTH RECORD SYSTEM FOR PRCS SUMMER CAMP PARTICIPANTS 13,500.00 3215 YOUTH ENGAGEMENT DIVISION Total 13,500.00 3605 ECOLOGY CENTER 64005 DYNEGY UTILITIES-DYNEGY 436.33 65095 OFFICE DEPOT OFFICE SUPPLIES 56.93 3605 ECOLOGY CENTER Total 493.26 3710 NOYES CULTURAL ARTS CENTER 64005 DYNEGY UTILITIES-DYNEGY 1,433.35 3710 NOYES CULTURAL ARTS CENTER Total 1,433.35 3720 CULTURAL ARTS PROGRAMS 62506 NORTHWESTERN UNIVERSITY WORK STUDY OCTOBER-DECEMBER 2018 486.75 3720 CULTURAL ARTS PROGRAMS Total 486.75 4105 PUBLIC WORKS AGENCY ADMIN 52130 RICHARD, MARTIN RESIDENTIAL PARKING PERMIT REFUND 15.00 52130 VICTOR PALUMBO RESIDENTIAL PARKING PERMIT REFUND - NOT PART OF DISTRICT 15.00 52130 ANTHONY VAUGHAN RESIDENTIAL PARKING PERMIT REFUND - NOT PART OF DISTRICT 45.00 52130 ZAFRA LERMAN RESIDENTIAL PARKING PERMIT REFUND - NOT PART OF DISTRICT 17.00 52130 CYNTHIA & OMNIOBADIAH MEE PERMIT REFUND - EVS DISTRICT 30.00 52130 ROBERT & SUSAN NORA RESIDENTIAL PARKING PERMIT REFUND - NOT PART OF DISTRICT 15.00 52130 ROBERT E. WELSH RESIDENTIAL PARKING PERMIT REFUND 15.00 52130 MICHAEL CHIMITRIS RESIDENTIAL PARKING PERMIT REFUND 30.00 52130 ROBERT W MONTGOMERY RESIDENTIAL PARKING PERMIT REFUND 30.00 52130 MITCH SANTIAGO RESIDENTIAL PARKING PERMIT REFUND 30.00 52130 DAVID HASSARD RESIDENTIAL PARKING PERMIT REFUND 30.00 52130 MARC J BRESLOW RESIDENTIAL PARKING PERMIT REFUND 15.00 52130 FRANK ZOLTAN RESIDENTIAL PARKING PERMIT REFUND 15.00 52130 MARV L MEYER RESIDENTIAL PARKING PERMIT REFUND 15.00 52130 JOHN HAYES RESIDENTIAL PARKING PERMIT REFUND 15.00 52130 EDWARD & KATHERINE SCHAEFER PERMIT REFUND - EVS DISTRICT 15.00 52130 LISA RICHTER RESIDENTIAL PARKING PERMIT REFUND - NOT PART OF DISTRICT 15.00 52130 ANDREW KAMONS RESIDENTIAL PARKING PERMIT REFUND - NOT PART OF DISTRICT 15.00 52131 JOAN KYSER VISITOR PARKING PASS - NOT PART OF DISTRICT 2.00 52131 KATHLEEN FLAHERTY VISITOR PARKING PASS - NOT PART OF DISTRICT 4.00 52131 JANET G. HOFFMAN OVERPAID WHEEL TAX/PERMIT/VP 16.00 52131 ANDREA MARKOWICZ VISITOR PARKING PASS - NOT PART OF DISTRICT 2.00 52131 SHAREF AL NAJJAR VISITOR PARKING PASS - NOT PART OF DISTRICT 2.00 52131 DAVID HUNT VISITOR PARKING PASS - NOT PART OF DISTRICT 2.00 52131 JAMES LASH VISITOR PARKING PASS - NOT PART OF DISTRICT 2.00 52131 ARTHUR CRAMPSTON VISITOR PARKING PASS - NOT PART OF DISTRICT 4.00 52131 KING & CHRISTINE NG OVERPAID WHEEL TAX/PERMIT/VP 16.00 52131 STEPHEN MICHAEL OVERPAID WHEEL TAX/PERMIT/VP 8.00 65020 SILK SCREEN EXPRESS, INC. 2018 AFSCME UNIFORM PURCHASE 439.00 65020 SILK SCREEN EXPRESS, INC. AFSCME UNIFORM PURCHASE 304.00 65020 SILK SCREEN EXPRESS, INC. AFSCME UNIFORM PURCHASE 301.00 65020 SILK SCREEN EXPRESS, INC. UNIFORM PURCHASE 317.00 4105 PUBLIC WORKS AGENCY ADMIN Total 1,796.00 4300 ENVIRONMENTAL SERVICES 65020 SILK SCREEN EXPRESS, INC. UNIFORMS 1,201.00 4300 ENVIRONMENTAL SERVICES Total 1,201.00 4330 GREENWAYS 62199 KOMPAN, INC.EQUIPMENT FOR EGGLESTON PARK 50.00 62199 HOWARD L. WHITE & ASSOCIATES. INC. SOLE SOURCE PURCHASE LAKEFRONT PARK MEMORIAL BENCHES 8,317.00 4330 GREENWAYS Total 8,367.00 4510 STREET MAINTENANCE 62415 THELEN MATERIALS, LLC 2018 LEAF HAULING & DISPOSAL 26,180.00 65055 ARROW ROAD CONSTRUCTION UPM COLD PATCH 1,253.74 4510 STREET MAINTENANCE Total 27,433.74 4520 TRAF. SIG.& ST LIGHT MAINT 64006 COMED UTILITIES: COMED 18,377.73 64007 COMED UTILITIES: COMED 36.59 64007 COMED UTILITIES: COMED 7,957.16 64008 COMED UTILITIES: COMED 1,221.47 64008 DYNEGY UTILITIES-DYNEGY 261.49 4520 TRAF. SIG.& ST LIGHT MAINT Total 27,854.44 4550 MAINT-SNOW & ICE 65015 MORTON SALT 2018 BULK ROCK SALT PURCHASE 1,492.80 4550 MAINT-SNOW & ICE Total 1,492.80 5300 ECON. DEVELOPMENT 62185 TESKA ASSOCIATES, INC. CENTRAL STREET/GREEN BAY SSA STUDY 820.00 65522 SCOTT PRESTANGEN 5,178.00 5300 ECON. DEVELOPMENT Total 5,998.00 100 GENERAL FUND Total 174,938.29 232 of 385 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.12.2019 FY 2018 415 CAPITAL IMPROVEMENTS FUND 4117 2017 GO BOND ISSUANCE 618004 62145 GRUMMAN/BUTKUS ASSOCIATES CIVIC CENTER HVAC ARCHITECTURAL/ENGINEERING SRVCS 8,173.00 4117 2017 GO BOND ISSUANCE Total 8,173.00 4118 2018 GO BOND CAPITAL 418021 62145 INTERRA, INC.MATERIALS TESTING SERVICES, RFP 17-02 TASK ORDER 4 2,049.75 418021 65515 SCHROEDER & SCHROEDER INC CO#3 - 2018 50/50 SIDEWALK REPLACEMENT PROJECT-2018-419 4,938.40 119003 65515 DELL MARKETING LP DELL POWEREDGE R740 SERVERS 21,750.08 418003 65515 INTERRA, INC.MATERIAL TESTING SERVICES 17-02 - TASK ORDER 6 ALLEYS & STREETS 1,162.50 415450 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD. SHERIDAN RD-CHICAGO AVE. PHASE III ENG SRVCS 11,464.76 4118 2018 GO BOND CAPITAL Total 41,365.49 4219 NON-BOND CAPITAL 2019 119003 65515 DELL MARKETING LP DELL POWEREDGE R740 SERVERS 20,656.00 119003 65515 DELL MARKETING LP HARDWARE, SOFTWARE AND PROFESSIONAL SVCS. 43,511.36 4219 NON-BOND CAPITAL 2019 Total 64,167.36 415 CAPITAL IMPROVEMENTS FUND Total 113,705.85 505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 62509 AUTOMATED PARKING TECHNOLOGIES PARKING GARAGE GENERAL OPERATIONS 3,201.00 62509 AUTOMATED PARKING TECHNOLOGIES PARKING GARAGE SUPPLIES 185.00 7005 PARKING SYSTEM MGT Total 3,386.00 7015 PARKING LOTS & METERS 53500 CAROL WEST 2018 NORTHWESTERN GAME DAY REFUND 40.00 7015 PARKING LOTS & METERS Total 40.00 7025 CHURCH STREET GARAGE 62245 AUTOMATED PARKING TECHNOLOGIES CHURCH GARAGE - SKIDATA ITEMS 72.00 62245 AUTOMATED PARKING TECHNOLOGIES PARKING GARAGE SUPPLIES 142.40 64005 DYNEGY UTILITIES-DYNEGY 5,400.31 7025 CHURCH STREET GARAGE Total 5,614.71 7036 2008B BOND SHERMAN GARAGE 62245 AUTOMATED PARKING TECHNOLOGIES SHERMAN PARKING GARAGE SOFTWARE UPDATES 1,071.00 62245 AUTOMATED PARKING TECHNOLOGIES SHERMAN PARKING GARAGE TECH UPDATES 1,054.70 62400 AUTOMATED PARKING TECHNOLOGIES SHERMAN PARKING GARAGE SKIDATA SUPPLIES 36.00 64005 DYNEGY UTILITIES-DYNEGY 17,602.09 7036 2008B BOND SHERMAN GARAGE Total 19,763.79 7037 MAPLE GARAGE 62245 AUTOMATED PARKING TECHNOLOGIES MAPLE PARKING GARAGE SOFTWARE UPDATES 380.40 62245 AUTOMATED PARKING TECHNOLOGIES MAPLE PARKING GARAGE TECH UPDATING 773.50 62400 AUTOMATED PARKING TECHNOLOGIES MAPLE PARKING GARAGE SUPPLIES 36.00 64005 DYNEGY UTILITIES-DYNEGY 9,587.09 7037 MAPLE GARAGE Total 10,776.99 505 PARKING SYSTEM FUND Total 39,581.49 510 WATER FUND 4210 PUMPING 64005 DYNEGY UTILITIES-DYNEGY 78,429.66 4210 PUMPING Total 78,429.66 4220 FILTRATION 65070 HAWKINS PARTS FOR HYDRO INSTRUMENTS CHLORINE EQUIPMENT 258.82 4220 FILTRATION Total 258.82 4225 WATER OTHER OPERATIONS 62455 SEBIS DIRECT UTILITY BILL PRINT & MAIL SERVICES 21.34 4225 WATER OTHER OPERATIONS Total 21.34 510 WATER FUND Total 78,709.82 513 WATER DEPR IMPRV &EXTENSION FUND 7330 WATER FUND DEP, IMP, EXT 418001 62145 INTERRA, INC.MATERIAL TESTING TASK ORDER 2 AND 3 543.75 7330 WATER FUND DEP, IMP, EXT Total 543.75 513 WATER DEPR IMPRV &EXTENSION FUND Total 543.75 515 SEWER FUND 4530 SEWER MAINTENANCE 62415 G & L CONTRACTORS, INC 2018 DEBRIS HAULING 3,409.51 62455 SEBIS DIRECT UTILITY BILL PRINT & MAIL SERVICES 21.34 65020 SILK SCREEN EXPRESS, INC. UNIFORMS 60.00 4530 SEWER MAINTENANCE Total 3,490.85 515 SEWER FUND Total 3,490.85 333 of 385 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.12.2019 FY 2018 520 SOLID WASTE FUND 4310 RECYCLING AND ENVIRONMENTAL MAIN 62390 LAKESHORE RECYCLING SYSTEMS 2018 CONDO REFUSE COLLECTION CONTRACT 36,193.74 4310 RECYCLING AND ENVIRONMENTAL MAIN Total 36,193.74 520 SOLID WASTE FUND Total 36,193.74 600 FLEET SERVICES FUND 7710 FLEET MAINTENANCE 65015 RUSSO POWER EQUIPMENT POWER MELT ORANGE SALT 1,715.00 65035 STENSTROM PETROLEUM SERVICES GROUP UNDERGROUND STORAGE TANK VENT PIPE REPAIRS 14,480.00 65060 REINDERS, INC.LEAF MULCHING KIT 1,713.36 7710 FLEET MAINTENANCE Total 17,908.36 600 FLEET SERVICES FUND Total 17,908.36 601 EQUIPMENT REPLACEMENT FUND 7780 VEHICLE REPLACEMENTS 62402 NISSAN MOTOR ACCEPTANCE CORP NISSAN LEAF VEHICLES LEASE FINAL PAYMENT 1,071.65 65550 EJ EQUIPMENT REAR SALT & SAND SPREADER FOR #644 6,970.00 65550 JX PETERBILT PURCHASE OF REPLACEMENT VEHICLE #736 62,518.00 7780 VEHICLE REPLACEMENTS Total 70,559.65 601 EQUIPMENT REPLACEMENT FUND Total 70,559.65 Grand Total 535,631.80 434 of 385 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.12.2019 FY 2018 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT VARIOUS BMO PURHASING CARD-NOV 2018 154,991.78 154,991.78 154,991.78 Grand Total 690,623.58 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE 535 of 385 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.12.2019 FY 2019 100 GENERAL FUND 100 GENERAL SUPPORT 21639 EYE MED VISION CARE EYEMED MONTHLY INVOICE 4,270.70 21640 METLIFE SMALL BUSINESS CENTER METLIFE MONTHLY INVOICE 20,251.36 21640 GUARDIAN GUARDIAN DENTAL MONTHLY INVOICE 18,302.04 41340 ROYAL ARMS INTERNATIONAL INC.SPECIAL OPS SUPPLIES 415.00 41340 KIESLER POLICE SUPPLY, INC.SPECIAL OPS - UNIT SHIELD 932.00 100 GENERAL SUPPORT Total 44,171.10 1300 CITY COUNCIL 65095 OFFICE DEPOT OFFICE SUPPLIES 80.76 1300 CITY COUNCIL Total 80.76 1505 CITY MANAGER 64540 AT & T MOBILITY *COMMUNICATION CHARGES - JANUARY 2019 102.44 65095 OFFICE DEPOT OFFICE SUPPLIES 64.82 1505 CITY MANAGER Total 167.26 1510 PUBLIC INFORMATION 64004 OFFICE DEPOT OFFICE SUPPLIES 264.73 1510 PUBLIC INFORMATION Total 264.73 1560 REVENUE & COLLECTIONS 61060 ACCOUNTING PRINCIPALS SEASONAL HIRE FOR TRACEY OMANN 2,767.19 62275 FEDERAL EXPRESS CORP.OVERNIGHT SHIPPING CHARGES 16.87 1560 REVENUE & COLLECTIONS Total 2,784.06 1580 COMMUNITY ARTS 66040 OFFICE DEPOT OFFICE SUPPLIES 41.96 1580 COMMUNITY ARTS Total 41.96 1705 LEGAL ADMINISTRATION 62509 ROBERT HALF INTERNATIONAL TEMPORARY PERSONNEL SERVICES - JANUARY 18, 2019 1,049.31 1705 LEGAL ADMINISTRATION Total 1,049.31 1929 HUMAN RESOURCE DIVISION 62160 THEODORE POLYGRAPH SERVICE, INC.EMPLOYMENT TESTING-THEODORE POLYGRAPH SERVICES 175.00 62509 ESPYR EAP CONSULTING-EMPLOYEE SERVICES 650.70 62630 SEDGWICK, INC.UNEMPLOYMENT COMP. & ADMIN FEES-SEDGWICK, INC 1,400.00 1929 HUMAN RESOURCE DIVISION Total 2,225.70 1932 INFORMATION TECHNOLOGY DIVI. 62295 DMITRY SHUB REIMBURSEMENT: ANNUAL GOV IT PROFESSIONALS 331.52 64505 CALL ONE *COMMUNICATION CHARGES - JANUARY 2019 10,869.61 1932 INFORMATION TECHNOLOGY DIVI. Total 11,201.13 1941 PARKING ENFORCEMENT & TICKETS 52530 ERES RAPREE BOOT REFUND 125.00 1941 PARKING ENFORCEMENT & TICKETS Total 125.00 1950 FACILITIES 62225 COMCAST CABLE COMMUNICATION CHARGES - JANUARY 2019 31.53 62225 COMCAST CABLE COMMUNICATION CHARGES - JANUARY 2019 254.04 62509 BRANIFF COMMUNICTIONS INC 2019 OUTDOOR WARNING SIGNAL SYSTEM PREVENTATIVE MAINTENANCE 2,970.00 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 849.98 65095 OFFICE DEPOT OFFICE SUPPLIES 2.85 1950 FACILITIES Total 4,108.40 2128 EMERGENCY SOLUTIONS GRANT 67110 CONNECTIONS FOR THE HOMELESS ESG GRANT DISBURSEMENT FOR HOMELESS SERVICES 6,906.67 2128 EMERGENCY SOLUTIONS GRANT Total 6,906.67 2205 POLICE ADMINISTRATION 62210 THE PRINTED WORD, INC.BUSINESS CARDS 60.00 62272 WILD CROW COMMUNICATION, INC PROFESSIONAL SERVICES - JANUARY 2019 340.00 2205 POLICE ADMINISTRATION Total 400.00 2210 PATROL OPERATIONS 65020 J. G. UNIFORMS, INC UNIFORM - PROMOTION 332.65 65020 J. G. UNIFORMS, INC UNIFORM - VEST 961.00 2210 PATROL OPERATIONS Total 1,293.65 2215 CRIMINAL INVESTIGATION 62360 CELLEBRITE USA, INC.MEMBERSHIP FEES 3,700.00 2215 CRIMINAL INVESTIGATION Total 3,700.00 2260 OFFICE OF ADMINISTRATION 62295 CITY OF EVANSTON PETTY CASH PETTY CASH - OFFICE OF ADMINISTRATION 193.04 62295 LEAKS, DENNIS TRAINING/TRAVEL EXP - MANAGING THE MEDIA IN LAW ENFORCEMENT 353.00 65095 OFFICE DEPOT OFFICE SUPPLIES - POLICE ADMINISTRATION 772.44 2260 OFFICE OF ADMINISTRATION Total 1,318.48 2285 PROBLEM SOLVING TEAM 62490 TRAUTMANN, LYNN OFFICER & GENTLEMAN KICKOFF - PHOTOGRAPHER 250.00 2285 PROBLEM SOLVING TEAM Total 250.00 2291 PROPERTY BUREAU 62770 LB MEDWASTE SERVICES, INC.MEDICAL WASTE REMOVAL 503.94 65125 DOJE'S FORENSIC SUPPLIES FORENSICS SUPPLIES 276.60 65125 GRAINGER, INC., W.W.JANITORIAL SUPPLIES 141.12 65125 SIRCHIE FINGERPRINTS LABS INC.FINGERPRINTING SUPPLIES 192.99 65125 EVIDENT INC.EVIDENCE SUPPLIES 136.49 2291 PROPERTY BUREAU Total 1,251.14 2295 BUILDING MANAGEMENT 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 250.15 65125 MARK VEND COMPANY COFFEE CUPS 70.31 2295 BUILDING MANAGEMENT Total 320.46 2305 FIRE MGT & SUPPORT 65020 TODAY'S UNIFORMS INC.UNIFORMS 4,764.63 65125 ARTISTIC ENGRAVING RETIREMENT BADGES 166.72 2305 FIRE MGT & SUPPORT Total 4,931.35 2310 FIRE PREVENTION 62250 PHYSIO-CONTROL, INC.EPCR SUPPORT 93.80 2310 FIRE PREVENTION Total 93.80 136 of 385 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.12.2019 FY 2019 2315 FIRE SUPPRESSION 65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 720.72 2315 FIRE SUPPRESSION Total 720.72 2435 FOOD AND ENVIRONMENTAL HEALTH 62493 ROSE PEST SOLUTIONS DEMOLITION SITE STATION SERVICES - 1729 DODGE 64.00 62605 ROSE PEST SOLUTIONS MONTHLY PEST CONTROL SERVICES - FEBRUARY 2019 6,240.00 2435 FOOD AND ENVIRONMENTAL HEALTH Total 6,304.00 3030 CROWN COMMUNITY CENTER 65040 UNIFIRST CORPORATION JANITORIAL SUPPLIES 94.40 3030 CROWN COMMUNITY CENTER Total 94.40 3040 FLEETWOOD JOURDAIN COM CT 62505 BRIEVA, ELIZABETH VOLLEYBALL INSTRUCTOR FOR THE WINTER CLINIC 300.00 62505 SEXTON, THOMAS KARATE INSTRUCTOR FOR FJCC 300.00 65025 SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING CATERING LUNCH FOR SENIORS ON WEDNESDAY 659.71 65050 STA-KLEEN INC.EQUIPMENT CLEANING AND HOOD DUCT FILTER REPLACEMENT 41.00 3040 FLEETWOOD JOURDAIN COM CT Total 1,300.71 3045 FLEETWOOD/JOURDAIN THEATR 62210 QUARTET COPIES PRINTING BLACK HISTORY MONTH 63.45 62505 PHILLIP MORGAN DISC JOCKEY BLACK HISTORY MONTH 200.00 62511 JELANI PITCHER PERFORMER BLACK HISTORY MONTH 100.00 62511 LUCY SMITH PERFORMER/BAND LEADER BLACK HISTORY MONTH 800.00 62511 QIANA MCNARY PERFORMER/BAND LEADER BLACK HISTORY MONTH 1,000.00 62511 CEDRIC YOUNG PERFORMER BLACK HISTORY MONTH 150.00 62511 ALLIE BARON ASSISTANT DIRECTOR SPRING SHOW CHILDREN'S THEATRE 1,075.00 3045 FLEETWOOD/JOURDAIN THEATR Total 3,388.45 3055 LEVY CENTER SENIOR SERVICES 62210 ALLEGRA PRINT & IMAGING WHITE ENVELOPES OMBUDSMAN MAILING 256.00 62210 ALLEGRA PRINT & IMAGING WINDOW ENVELOPES OMBUDSMAN MAILING 269.00 62505 ROBERT SMITH ORIGAMI CLASS 50.00 62505 WINE 101 SIMPLIFIED INSTRUCTOR PAYMENT 125.00 62511 COMCAST CABLE COMMUNICATION CHARGES - JANUARY 2019 359.75 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 274.52 65095 OFFICE DEPOT OFFICE SUPPLIES 169.24 65110 FORWARD SPACE LLC D/B/A OFFICE INVENTORY AND RACK FURNITURE 120.00 3055 LEVY CENTER SENIOR SERVICES Total 1,623.51 3080 BEACHES 65040 SUPERIOR INDUSTRIAL SUPPLY SUPPLIES 215.35 3080 BEACHES Total 215.35 3095 CROWN ICE RINK 62245 JORSON & CARLSON ICE SCRAPER KNIVES MAINTENANCE 150.02 62251 TOTAL MECHANICAL SOLUTIONS, LLC COMPRESSOR MAINTENANCE 4,577.36 62490 EMPIRE COOLER SERVICE INC ICE COOLER RENTAL 100.00 62505 DELAYON MORRIS POWER HOCKEY CLASS INSTRUCTOR 225.00 65025 EVANSTON TOWNSHIP HIGH SCHOOL CHILD CARE LUNCH 1,895.04 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLY 1,112.08 3095 CROWN ICE RINK Total 8,059.50 3100 SPORTS LEAGUES 65110 EVANSTON BASEBALL & SOFTBALL ASSOCIATION BASEBALL/SOFTBALL 900.00 3100 SPORTS LEAGUES Total 900.00 3130 SPECIAL RECREATION 65020 EVANSTON IMPRINTABLES BASKETBALL JERSEYS 1,242.41 65020 EVANSTON IMPRINTABLES BASKETBALL SHORTS 587.00 3130 SPECIAL RECREATION Total 1,829.41 3225 GIBBS-MORRISON CULTURAL CENTER 62490 ALLEGRA PRINT & IMAGING PROGRAM FLYERS 177.00 3225 GIBBS-MORRISON CULTURAL CENTER Total 177.00 3710 NOYES CULTURAL ARTS CENTER 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 46.07 3710 NOYES CULTURAL ARTS CENTER Total 46.07 3720 CULTURAL ARTS PROGRAMS 62505 DONALD KOLAKOWSKI DIRECTOR SPRING SHOW 1,350.00 3720 CULTURAL ARTS PROGRAMS Total 1,350.00 4105 PUBLIC WORKS AGENCY ADMIN 52126 USA PLUMBING & SEWER SERVICES ROW PERMIT REFUND - WINTER FEE FOR STREET 500.00 65090 CINTAS FIRST AID & SUPPLY FIRST AID CABINET MAINTENANCE 131.23 4105 PUBLIC WORKS AGENCY ADMIN Total 631.23 4520 TRAF. SIG.& ST LIGHT MAINT 65115 ARTS & LETTERS LTD.HONORARY STREET NAMES 228.00 65115 ARTS & LETTERS LTD.SIGN FABRICATION LETTERS 118.00 65115 MIDWEST FENCE COMPANY GUARD RAIL REPAIR 1,159.00 65115 TRAFFIC & PARKING CONTROL CO INC CROSSING SIGN PUSH BUTTON 390.38 4520 TRAF. SIG.& ST LIGHT MAINT Total 1,895.38 4550 MAINT-SNOW & ICE 62451 ALERT TOWING, INC.SNOW EMERGENCY - JAN 20-21, 2019 1,640.00 62451 ALERT TOWING, INC.SNOW EMERGENCY - JAN 28-29, 2019 1,260.00 62451 EMERGENCY ROAD SERVICE, INC.SNOW EMERGENCY - JAN 20-21, 2019 1,720.00 62451 EMERGENCY ROAD SERVICE, INC.SNOW EMERGENCY - JAN 28-29, 2019 1,620.00 62451 G & J TOWING C/O JOSE QUETELL, JR.SNOW EMERGENCY - JAN 20-21, 2019 1,760.00 62451 G & J TOWING C/O JOSE QUETELL, JR.SNOW EMERGENCY - JAN 28-29, 2019 1,720.00 62451 NORTH SHORE TOWING SNOW EMERGENCY - JAN 20-21, 2019 1,660.00 62451 NORTH SHORE TOWING SNOW EMERGENCY - JAN 28-29, 2019 1,520.00 62451 JIMMY WILLIAMS SNOW EMERGENCY - JAN 20-21, 2019 1,760.00 62451 JIMMY WILLIAMS SNOW EMERGENCY - JAN 28-29, 2019 1,720.00 62451 A1 DEPENDABLE ROADSIDE ASSISTANCE SNOW EMERGENCY - JAN 20-21, 2019 1,720.00 62451 A1 DEPENDABLE ROADSIDE ASSISTANCE SNOW EMERGENCY - JAN 28-29, 2019 1,720.00 62451 DANIEL VAZQUEZ SNOW EMERGENCY - JAN 20-21, 2019 1,760.00 62451 DANIEL VAZQUEZ SNOW EMERGENCY - JAN 28-29, 2019 1,560.00 62451 T & C TOWING SERVICE, INC.SNOW EMERGENCY - JAN 20-21, 2019 1,740.00 62451 T & C TOWING SERVICE, INC.SNOW EMERGENCY - JAN 28-29, 2019 1,740.00 62451 VIC'S TOWING, INC.SNOW EMERGENCY - JAN 20-21, 2019 3,480.00 62451 VIC'S TOWING, INC.SNOW EMERGENCY - JAN 28-29, 2019 3,440.00 62451 AUTO SEEKERS SNOW EMERGENCY - JAN 20-21, 2019 1,720.00 62451 AUTO SEEKERS SNOW EMERGENCY - JAN 28-29, 2019 1,600.00 237 of 385 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.12.2019 FY 2019 62451 FRANCISCO DE JESUS DBA PONCH TOWING SNOW EMERGENCY - JAN 20-21, 2019 1,720.00 62451 FRANCISCO DE JESUS DBA PONCH TOWING SNOW EMERGENCY - JAN 28-29, 2019 1,720.00 62451 FREEDOM TOWING, INC.SNOW EMERGENCY - JAN 20-21, 2019 1,760.00 62451 FREEDOM TOWING, INC.SNOW EMERGENCY - JAN 28-29, 2019 680.00 62451 T-BONE TOWING SNOW EMERGENCY - JAN 20-21, 2019 1,720.00 62451 T-BONE TOWING SNOW EMERGENCY - JAN 28-29, 2019 1,720.00 62451 ALPHA CARRIER EXPERTS, INC.SNOW EMERGENCY - JAN 20-21, 2019 5,100.00 62451 ALPHA CARRIER EXPERTS, INC.SNOW EMERGENCY - JAN 28-29, 2019 4,540.00 62451 MOBILE TRANSPORT, LLC SNOW EMERGENCY - JAN 20-21, 2019 3,480.00 62451 MOBILE TRANSPORT, LLC SNOW EMERGENCY - JAN 28-29, 2019 3,440.00 62451 FRANKSA TOWING SNOW EMERGENCY - JAN 20-21, 2019 1,760.00 62451 FRANKSA TOWING SNOW EMERGENCY - JAN 28-29, 2019 1,720.00 65015 MORTON SALT BULK ROCK SALT PURCHASE 2019 137,353.63 4550 MAINT-SNOW & ICE Total 203,573.63 100 GENERAL FUND Total 318,794.32 195 NEIGHBORHOOD STABILIZATION FUND 5005 NSP-GENERAL ADMINISTRATION 62490 TEPIC LANDSCAPING, INC.SNOW REMOVAL AND SALT FOR JANUARY 2019 760.00 5005 NSP-GENERAL ADMINISTRATION Total 760.00 195 NEIGHBORHOOD STABILIZATION FUND Total 760.00 205 EMERGENCY TELEPHONE (E911) FUND 5150 EMERGENCY TELEPHONE SYSTM 62295 POWER PHONE INC TRAINING - EMERGENCY DISPATCH RECERTIFICATION 129.00 64505 AT & T COMMUNICATION CHARGES 241.67 5150 EMERGENCY TELEPHONE SYSTM Total 370.67 205 EMERGENCY TELEPHONE (E911) FUND Total 370.67 250 AFFORDABLE HOUSING FUND 5465 AFFORDABLE HOUSING 62490 TEPIC LANDSCAPING, INC.SNOW REMOVAL AND SALT FOR JANUARY 2019 380.00 5465 AFFORDABLE HOUSING Total 380.00 250 AFFORDABLE HOUSING FUND Total 380.00 505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 62509 AUTOMATED PARKING TECHNOLOGIES YEAR 4/5 MAINTENANCE APPROVED MAINTENANCE CONTRACT 87,000.00 7005 PARKING SYSTEM MGT Total 87,000.00 7015 PARKING LOTS & METERS 62375 CTA/AB MONTHLY RENT LOT 19 - JANUARY 2019 990.00 7015 PARKING LOTS & METERS Total 990.00 7025 CHURCH STREET GARAGE 62400 SP PLUS PARKING PARKING GARAGE MANAGEMENT - FEBRUARY 2019 24,717.38 64505 CALL ONE *COMMUNICATION CHARGES - JANUARY 2019 218.55 7025 CHURCH STREET GARAGE Total 24,935.93 7036 2008B BOND SHERMAN GARAGE 62400 SP PLUS PARKING PARKING GARAGE MANAGEMENT - FEBRUARY 2019 48,133.86 64505 CALL ONE *COMMUNICATION CHARGES - JANUARY 2019 538.22 7036 2008B BOND SHERMAN GARAGE Total 48,672.08 7037 MAPLE GARAGE 62400 SP PLUS PARKING PARKING GARAGE MANAGEMENT - FEBRUARY 2019 57,240.26 64505 CALL ONE *COMMUNICATION CHARGES - JANUARY 2019 605.54 7037 MAPLE GARAGE Total 57,845.80 505 PARKING SYSTEM FUND Total 219,443.81 510 WATER FUND 4200 WATER PRODUCTION 64505 CALL ONE *COMMUNICATION CHARGES - JANUARY 2019 282.00 4200 WATER PRODUCTION Total 282.00 4225 WATER OTHER OPERATIONS 62185 KARRA BARNES CMMS SPECIALIST CONSULTING SERVICES (YEAR 2)7,500.00 62315 SEBIS DIRECT UTILITY BILL PRINT & MAIL SERVICE-ONE YEAR EXTENSION 2,500.00 4225 WATER OTHER OPERATIONS Total 10,000.00 510 WATER FUND Total 10,282.00 515 SEWER FUND 4530 SEWER MAINTENANCE 62315 SEBIS DIRECT UTILITY BILL PRINT & MAIL SERVICE-ONE YEAR EXTENSION 2,500.00 4530 SEWER MAINTENANCE Total 2,500.00 515 SEWER FUND Total 2,500.00 600 FLEET SERVICES FUND 7705 GENERAL SUPPORT 64505 CALL ONE *COMMUNICATION CHARGES - JANUARY 2019 1,137.91 7705 GENERAL SUPPORT Total 1,137.91 7710 FLEET MAINTENANCE 62240 CUMBERLAND SERVICENTER VEHICLE #629 IDOT INSPECTION 35.00 62240 CUMBERLAND SERVICENTER VEHICLE #712 IDOT INSPECTION 35.00 62240 CUMBERLAND SERVICENTER VEHICLE #736 IDOT INSPECTION 23.00 62240 CUMBERLAND SERVICENTER VEHICLE #914 IDOT INSPECTION 23.00 62240 DUXLER TIRE & CAR CENTER ALIGNMENT 69.00 62240 GROVER WELDING COMPANY REPAIR TO VEHICLE #625 SPREADER BAR 196.57 62240 GOLF MILL FORD VEHICLE #134 REPAIRS 567.74 62240 GOLF MILL FORD VEHICLE #15 WATER PUMP, TIMING CHAIN REPAIRS 1,688.04 62355 CINTAS FIRST AID & SUPPLY UNIFORM LAUNDRY SERVICE 176.87 65015 HERITAGE CRYSTAL CLEAN ANTIFREEZE AND CHEMICALS 696.72 65035 GAS DEPOT INC.VEHICLE FUEL JANUARY - JULY 2019 45,816.94 338 of 385 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.12.2019 FY 2019 65060 BUCK BROTHERS, INC.WIPER BLADE PARTS 387.55 65060 FLINK COMPANY FLANGE BEARINGS 295.23 65060 GROVER WELDING COMPANY VEHICLE #514 HOPPER REPAIR 336.43 65060 HAVEY COMMUNICATIONS INC.EMERGENCY VEHICLE LIGHTING 103.20 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO BATTERIES 166.94 65060 LAKE/COOK C.V. JOINTS INC SHAFT F350 FRONT 295.00 65060 LEACH ENTERPRISES, INC.BRAKE KITS 1,010.48 65060 LEACH ENTERPRISES, INC.DUST SHIELD 55.95 65060 LEACH ENTERPRISES, INC.VALVE RELEASE 183.52 65060 LEACH ENTERPRISES, INC.VEHICLE DRUM 319.80 65060 LEACH ENTERPRISES, INC.WASHER SOLVENT 101.05 65060 MOTION INDUSTRIES INC.HIGH VOLUME BALL BEARINGS 750.07 65060 NORTH SHORE TOWING TOW & HOOK HEAVY DUTY 350.00 65060 RUSSO POWER EQUIPMENT SNOW CONTROL PENDANT WITH AUXILIARY OUTPUT 722.04 65060 SES INC BATTERIES 91.12 65060 TERMINAL SUPPLY CO.FLAT WASHERS 37.76 65060 VERMEER MIDWEST TENSIONER 233.29 65060 VERMEER MIDWEST TRACTOR FAN RETURN -122.11 65060 DRIVE TRAIN SERVICE & COMPONENTS INC.HYDRAULIC PUMP 1,886.32 65060 GLOBAL EMERGENCY PRODUCTS, INC.BELTS 67.70 65060 GLOBAL EMERGENCY PRODUCTS, INC.GAS SPRING PIVOT 133.10 65060 GLOBAL EMERGENCY PRODUCTS, INC.IDLER PULLEY 97.06 65060 GLOBAL EMERGENCY PRODUCTS, INC.SEAT BELTS 222.63 65060 GLOBAL EMERGENCY PRODUCTS, INC.SEAT CUSHION BOTTOM 880.67 65060 GLOBAL EMERGENCY PRODUCTS, INC.STUB BALL, GAS SPRING, SPRING PNEUMATIC 73.67 65060 GLOBAL EMERGENCY PRODUCTS, INC.TENSIONER ASSEMBLY 539.33 65060 GLOBAL EMERGENCY PRODUCTS, INC.VEHICLE LIGHTS 160.31 65060 GOLF MILL FORD CORE EXCHANGERS 273.92 65060 GOLF MILL FORD GASKETS, CONNECTORS AND V-BELTS 546.01 65060 GOLF MILL FORD INJECTOR MAINTENANCE 144.00 65060 GOLF MILL FORD NUTS, BOLTS, GASKETS AND SCREENS 689.71 65060 GOLF MILL FORD RESERVOIR AND SENSOR 418.25 65060 GOLF MILL FORD SENSORS 167.13 65060 GOLF MILL FORD SOCKET ASSEMBLY 252.23 65060 GOLF MILL FORD SPACER 140.94 65060 GOLF MILL FORD SWITCH ASSEMBLY 18.09 65060 GOLF MILL FORD SWITCH RETURN -119.81 65060 GOLF MILL FORD TUBE ASSEMBLY 30.18 65060 GOLF MILL FORD U-BOLTS AND NUTS 159.78 65060 GOLF MILL FORD VEHICLE LIGHTS 549.93 65060 GOLF MILL FORD WIPER BLADE PARTS 44.24 65060 SUBURBAN ACCENTS, INC.AMBULANCE GRAPHICS AND LETTERING 400.00 65060 LAWSON PRODUCTS, INC.VEHICLE HAND PAD 14.80 65060 CHICAGO PARTS & SOUND, LLC TRANSMISSION FLUID 311.05 65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTERS 62.28 65060 APC STORES, INC., DBA BUMPER TO BUMPER BATTERIES 120.00 65060 APC STORES, INC., DBA BUMPER TO BUMPER FILTERS 365.99 65060 APC STORES, INC., DBA BUMPER TO BUMPER HYDRAULIC HOSES 59.75 65060 APC STORES, INC., DBA BUMPER TO BUMPER MINI HALOGEN LIGHTS 22.05 65060 APC STORES, INC., DBA BUMPER TO BUMPER ROLL HEAT HOSE 71.50 65060 APC STORES, INC., DBA BUMPER TO BUMPER SCREW CLAMPS 28.40 65060 APC STORES, INC., DBA BUMPER TO BUMPER SPLIT LOOM 14.50 65060 APC STORES, INC., DBA BUMPER TO BUMPER TRAILER CONNECTOR 26.18 65060 APC STORES, INC., DBA BUMPER TO BUMPER TRAILER END AND CONNECTOR 56.50 65060 APC STORES, INC., DBA BUMPER TO BUMPER WINTER WIPER BLADES 128.80 65060 THE CHEVROLET EXCHANGE PLOWING PARTS 620.00 65060 THE CHEVROLET EXCHANGE SNOW PLOWING PARTS 1,652.08 65060 THE CHEVROLET EXCHANGE VEHICLE LIGHTS 826.88 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC FAN BELTS, PULLEYS AND CLAMP HEAT EXCHANGER 494.69 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC MODULE PARTICULATE FILTER 1,950.00 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC SUPPORT BRACKET ASSEMBLY 645.00 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC TENSIONER ASSEMBLY BELT, BOLTS, PULLEY FAN DRIVES 1,832.98 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC THROTTLE KIT, CLAMPS 641.80 65065 WENTWORTH TIRE SERVICE TIRE SERVICE 708.76 65065 WENTWORTH TIRE SERVICE VEHICLE TIRES AND TUBES 1,135.50 65085 1ST AYD CORPORATION WHISK BROOM 95.37 65090 CINTAS FIRST AID & SUPPLY SAFETY MAT SERVICE 563.12 65090 FOSTER COACH SALES, INC.LOCKING SHARPS CONTAINERS 50.23 65095 OFFICE DEPOT OFFICE SUPPLIES 254.83 7710 FLEET MAINTENANCE Total 75,173.63 600 FLEET SERVICES FUND Total 76,311.54 605 INSURANCE FUND 7800 RISK MANAGEMENT 62260 LAWRENCE CROSBY HIS ATTORNEYS, E. STEVEN YONOVER , TOUHY LAW GROUP PC *CROSBY V COE SETTLEMENT 1,250,000.00 62266 CCMSI WORKERS COMP 23,375.00 7800 RISK MANAGEMENT Total 1,273,375.00 605 INSURANCE FUND Total 1,273,375.00 Grand Total 1,902,217.34 439 of 385 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.12.2019 FY 2019 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT GENERAL 2315.53675 VARIOUS AMBULANCE REFUNDS 2,342.12 2,342.12 INSURANCE VARIOUS IPBC MONTHLY CORPORATIVE CONTRIBUTION 1,225,926.37 VARIOUS VARIOUS WORKERS COMP 98,147.53 VARIOUS VARIOUS CASUALTY LOSS 539.95 1,324,613.85 SEWER 7620.68305 IEPA LOAN DISBURSEMENT SEWER FUND 164,784.38 164,784.38 1,491,740.35 Grand Total 3,393,957.69 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE 540 of 385 BMO Harris Bank Credit Card Statement for the Period Ending November 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATEPOSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONADMIN SVCSPAYPAL *GREENUPCA 95131200.00$ 10/30/2018 62295 TRAINING & TRAVELKUMAR JENSEN AND ALYSON WRIGHT ATTENDANCE TWO DAY CONFERENCEADMIN SVCSGIORDANO S OF EVANSTONIL60201188.78$ 10/31/2018 65025 FOODCITY COUNCIL MEETING DINNER 11/5/2018ADMIN SVCS22 - EC - LOU MALNATISIL60201195.20$ 11/7/2018 65025 FOODCITY COUNCIL MEETING FOODADMIN SVCS/FAC MGMT GIH*GLOBALINDUSTRIALEQFL 33144(138.86)$ 10/26/2018 65050 BUILDING MAINTENANCE MATERIALWIPE STATION RETURNADMIN SVCS/FAC MGMT STANDARD PIPEIL6007693.56$ 10/26/2018 65050 BUILDING MAINTENANCE MATERIALMATERIAL FOR PIPINGADMIN SVCS/FAC MGMT STANDARD PIPEIL60076943.95$ 10/26/2018 65050 BUILDING MAINTENANCE MATERIALWATER HEATER INSTALLATIONADMIN SVCS/FAC MGMT STANDARD PIPEIL60076107.01$ 10/26/2018 65515 OTHER IMPROVEMENTS4TH FLOOR BATHROOM REMODELADMIN SVCS/FAC MGMT STANDARD PIPEIL600761,000.00$ 10/26/2018 65515 OTHER IMPROVEMENTS4TH FLOOR BATHROOM REMODELADMIN SVCS/FAC MGMT STANDARD PIPEIL600761,000.00$ 10/26/2018 65515 OTHER IMPROVEMENTS4TH FLOOR BATHROOM REMODELADMIN SVCS/FAC MGMT STANDARD PIPEIL60076651.90$ 10/26/2018 65515 OTHER IMPROVEMENTSMATERIAL FOR 4TH FLOOR RESTROOM REMODELADMIN SVCS/FAC MGMT STANDARD PIPEIL600761,000.00$ 10/26/2018 65515 OTHER IMPROVEMENTSMATERIAL FOR 4TH FLOOR RESTROOM REMODELADMIN SVCS/FAC MGMT STANDARD PIPEIL600761,000.00$ 10/26/2018 65515 OTHER IMPROVEMENTSMATERIALS FOR 4TH FLOOR RESTROOM REMODELADMIN SVCS/FAC MGMT STANDARD PIPEIL600761,000.00$ 10/26/2018 65515 OTHER IMPROVEMENTSMATERIALS FOR 4TH FLOOR RESTROOM REMODELADMIN SVCS/FAC MGMT LEMOI ACE HARDWAREIL602016.70$ 10/26/2018 65085 MINOR EQUIP & TOOLSTOOLS FOR PARKS SHUT DOWNSADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL60202217.21$ 10/26/2018 65050 BUILDING MAINTENANCE MATERIALGARAGE HEAT MATERIALSADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL6020221.21$ 10/26/2018 65050 BUILDING MAINTENANCE MATERIALGARAGE HEAT MATERIALSADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL60202781.32$ 10/26/2018 65050 BUILDING MAINTENANCE MATERIALPARKING GARAGE HEAT MATERIALSADMIN SVCS/FAC MGMT OFFICEMAX/DEPOT 6212IL60202159.98$ 10/26/2018 65050 BUILDING MAINTENANCE MATERIALREMOTESADMIN SVCS/FAC MGMT THE HOME DEPOT 1902IL6020286.15$ 10/26/2018 65050 BUILDING MAINTENANCE MATERIALFIRE BARRIER AND RAGSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020241.66$ 10/26/2018 65050 BUILDING MAINTENANCE MATERIALHEATER REPAIRADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020219.77$ 10/26/2018 65050 BUILDING MAINTENANCE MATERIALLAGOON MAINTENANCE MATERIALSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020222.94$ 10/26/2018 65085 MINOR EQUIP & TOOLSTOOLS FOR SAWADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020224.97$ 10/26/2018 65085 MINOR EQUIP & TOOLSTOOLS FOR STEAM TRAPSADMIN SVCS/FAC MGMT PURE ELECTRICIL606451,061.16$ 10/26/2018 65050 BUILDING MAINTENANCE MATERIALBALL DIAMOND LIGHT REPAIRADMIN SVCS/FAC MGMT PURE ELECTRICIL60645370.00$ 10/26/2018 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/FAC MGMT PURE ELECTRICIL60645931.38$ 10/26/2018 65050 BUILDING MAINTENANCE MATERIALTENNIS COURT LIGHTSADMIN SVCS/FAC MGMT ANDERSON LOCK COIL60018177.60$ 10/30/2018 65050 BUILDING MAINTENANCE MATERIALHANDICAP DOORS REPAIRADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL60202781.32$ 10/30/2018 65050 BUILDING MAINTENANCE MATERIALGARAGE HEAT MATERIALSADMIN SVCS/FAC MGMT DECORATIVE FILMS LLCMD 217033.95$ 10/30/2018 65050 BUILDING MAINTENANCE MATERIALDIRECTORY SIGN FILMADMIN SVCS/FAC MGMT NATIONAL EXCELSIOR 335IL60053158.29$ 10/31/2018 65050 BUILDING MAINTENANCE MATERIALROOFTOP REPAIRADMIN SVCS/FAC MGMT LEMOI ACE HARDWAREIL6020130.15$ 10/31/2018 65050 BUILDING MAINTENANCE MATERIALHEATER REPAIRADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL6020214.17$ 10/31/2018 65085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/FAC MGMT CONNEXION - EVANSTONIL6020289.00$ 10/31/2018 65050 BUILDING MAINTENANCE MATERIALTRUCK STOCKADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020221.12$ 10/31/2018 65050 BUILDING MAINTENANCE MATERIALCIRCUIT REPAIRADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020231.88$ 10/31/2018 65050 BUILDING MAINTENANCE MATERIALELECTRICAL MATERIALS FOR PDHQADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020230.52$ 10/31/2018 65050 BUILDING MAINTENANCE MATERIALOUTLET DAMAGE REPAIRADMIN SVCS/FAC MGMT DALLIA FLOOR AND WALLIL6007652.46$ 11/1/2018 65050 BUILDING MAINTENANCE MATERIALTILE REPLACEMENTADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL6020253.60$ 11/1/2018 65050 BUILDING MAINTENANCE MATERIALHUMIDIFIER REPAIRADMIN SVCS/FAC MGMT CONNEXION - EVANSTONIL6020236.75$ 11/1/2018 65050 BUILDING MAINTENANCE MATERIALELECTRICAL SUPPLIESADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020277.75$ 11/1/2018 65050 BUILDING MAINTENANCE MATERIALANTIFREEZE AND BLEACHADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL60202188.49$ 11/1/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTINGADMIN SVCS/FAC MGMT PURE ELECTRICIL60645343.73$ 11/1/2018 65050 BUILDING MAINTENANCE MATERIALLIGHT AND POWER MATERIALSADMIN SVCS/FAC MGMT PURE ELECTRICIL60645531.52$ 11/1/2018 65050 BUILDING MAINTENANCE MATERIALMOTOR CONTACTADMIN SVCS/FAC MGMT INK TONER STORE LLCPA 19073219.80$ 11/1/2018 65095 OFFICE SUPPLIESFLEET OFFICE SUPPLIESADMIN SVCS/FAC MGMT TRIPLE CROWN PRODUCTSWI 53185237.95$ 11/1/2018 65090 SAFETY EQUIPMENTREFLECTIVE VESTSADMIN SVCS/FAC MGMT GRAINGERIL6004516.86$ 11/2/2018 65050 BUILDING MAINTENANCE MATERIALHUMIDIFIER INSTALLATIONADMIN SVCS/FAC MGMT GRAINGERIL6004545.48$ 11/2/2018 65050 BUILDING MAINTENANCE MATERIALHUMIDIFIER INSTALLATIONADMIN SVCS/FAC MGMT ANDERSON PEST SOLUTIONIL6012668.96$ 11/2/2018 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMT ANDERSON PEST SOLUTIONIL60126109.27$ 11/2/2018 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMT ANDERSON PEST SOLUTIONIL60126113.52$ 11/2/2018 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMT ANDERSON PEST SOLUTIONIL60126432.62$ 11/2/2018 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMT LEMOI ACE HARDWAREIL602018.62$ 11/2/2018 65050 BUILDING MAINTENANCE MATERIALSHOP LOCKADMIN SVCS/FAC MGMT LEMOI ACE HARDWAREIL602016.78$ 11/2/2018 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/FAC MGMT CONNEXION - EVANSTONIL60202237.00$ 11/2/2018 65050 BUILDING MAINTENANCE MATERIALPARK LIGHTSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL60202105.31$ 11/2/2018 65050 BUILDING MAINTENANCE MATERIALSHOP CLAMPS AND DUST MASKSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL602026.48$ 11/2/2018 65050 BUILDING MAINTENANCE MATERIALSHOP LOCKADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020260.03$ 11/2/2018 65050 BUILDING MAINTENANCE MATERIALSOFTENER SALTADMIN SVCS/FAC MGMT PURE ELECTRICIL60645168.05$ 11/2/2018 65050 BUILDING MAINTENANCE MATERIALLAMPSADMIN SVCS/FAC MGMT PURE ELECTRICIL60645224.77$ 11/2/2018 65050 BUILDING MAINTENANCE MATERIALWELDING MATERIALSADMIN SVCS/FAC MGMT NSC*NORTHERN SAFETY CONY 13340129.86$ 11/2/2018 65090 SAFETY EQUIPMENTWINTER PPEADMIN SVCS/FAC MGMT NSC*NORTHERN SAFETY CONY 13340440.28$ 11/2/2018 65090 SAFETY EQUIPMENTWINTER PPEADMIN SVCS/FAC MGMT METAL SUPERMARKETSON L5T2H795.76$ 11/2/2018 65050 BUILDING MAINTENANCE MATERIALDIRECTORY SIGN MATERIALSADMIN SVCS/FAC MGMT CONNEXION - EVANSTONIL6020238.48$ 11/5/2018 65085 MINOR EQUIP & TOOLSTOOLS FOR FLEET LIGHTINGADMIN SVCS/FAC MGMT THE HOME DEPOT 1902IL60202263.36$ 11/5/2018 65050 BUILDING MAINTENANCE MATERIALFLEET LIGHTINGADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL60202111.86$ 11/5/2018 65050 BUILDING MAINTENANCE MATERIALBATTERIES FOR THERMOSTATS AND CLOCKSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL60202101.20$ 11/5/2018 65050 BUILDING MAINTENANCE MATERIALCREDIT CARD READERADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL60202176.70$ 11/5/2018 65050 BUILDING MAINTENANCE MATERIALPARKS SHUT DOWN MATERIALSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020227.42$ 11/5/2018 65050 BUILDING MAINTENANCE MATERIALWINTERIZATION MATERIALSADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL60202143.06$ 11/6/2018 65050 BUILDING MAINTENANCE MATERIALHUMIDIFIER INSTALLATIONADMIN SVCS/FAC MGMT PURE ELECTRICIL60645153.72$ 11/6/2018 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/FAC MGMT ANDERSON LOCK COIL60018412.88$ 11/7/2018 65050 BUILDING MAINTENANCE MATERIALHANDICAP DOOR REPAIRSADMIN SVCS/FAC MGMT ANDERSON LOCK COIL60018550.61$ 11/7/2018 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/FAC MGMT GRAINGERIL6004592.42$ 11/7/2018 65050 BUILDING MAINTENANCE MATERIALACCESS PANELSADMIN SVCS/FAC MGMT GRAINGERIL6004553.40$ 11/7/2018 65050 BUILDING MAINTENANCE MATERIALHUMIDIFIER INSTALLATIONADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020245.64$ 11/7/2018 65050 BUILDING MAINTENANCE MATERIALBUNGEE CORDSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020219.97$ 11/7/2018 65050 BUILDING MAINTENANCE MATERIALLIGHT BULBSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020235.97$ 11/7/2018 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR ROOM 4201 REPAIRSADMIN SVCS/FAC MGMT PURE ELECTRICIL6064542.50$ 11/7/2018 65050 BUILDING MAINTENANCE MATERIALCAMERA INSTALLATIONADMIN SVCS/FAC MGMT PURE ELECTRICIL6064586.72$ 11/7/2018 65050 BUILDING MAINTENANCE MATERIALCAMERA INSTALLATIONADMIN SVCS/FAC MGMT PURE ELECTRICIL6064565.49$ 11/7/2018 65050 BUILDING MAINTENANCE MATERIALFLEET LIGHTINGADMIN SVCS/FAC MGMT NSC*NORTHERN SAFETY CONY 13340430.49$ 11/7/2018 65090 SAFETY EQUIPMENTWINTER PPEADMIN SVCS/FAC MGMT STANDARD PIPEIL6007641.24$ 11/8/2018 65050 BUILDING MAINTENANCE MATERIALLAGOON WINTERIZATIONADMIN SVCS/FAC MGMT HAROLD S TRUE VALUE HDIL6020130.36$ 11/8/2018 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR STEAM HUMIDIFIERADMIN SVCS/FAC MGMT CONNEXION - EVANSTONIL602027.25$ 11/8/2018 65050 BUILDING MAINTENANCE MATERIALWELDING MATERIALSADMIN SVCS/FAC MGMT THE HOME DEPOT 1902IL60202367.15$ 11/8/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTING AND SWITCHESADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020242.78$ 11/8/2018 65050 BUILDING MAINTENANCE MATERIALACCESS PANELSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020227.08$ 11/8/2018 65050 BUILDING MAINTENANCE MATERIALFLEET SHOP SUPPLIESADMIN SVCS/FAC MGMT HOMEDEPOT.COMGA 30339149.99$ 11/9/2018 65050 BUILDING MAINTENANCE MATERIALEXHAUST FANADMIN SVCS/FAC MGMT STANDARD PIPEIL60076316.51$ 11/9/2018 65050 BUILDING MAINTENANCE MATERIALRPZ REPAIRFebruary 18, 2019Page 1 of 841 of 385 BMO Harris Bank Credit Card Statement for the Period Ending November 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATEPOSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONADMIN SVCS/FAC MGMT STANDARD PIPEIL 60076 510.58$ 11/9/2018 65050 BUILDING MAINTENANCE MATERIALRPZ REPAIRADMIN SVCS/FAC MGMT STANDARD PIPEIL6007677.06$ 11/9/2018 65050 BUILDING MAINTENANCE MATERIALURINAL MATERIALSADMIN SVCS/FAC MGMT STANDARD PIPEIL6007632.68$ 11/9/2018 65050 BUILDING MAINTENANCE MATERIALWATER HEATER MATERIALSADMIN SVCS/FAC MGMT FOX VALLEY FIRE AND SAIL60124429.00$ 11/9/2018 62225 BLDG MAINT SVCSFIRE PROTECTION PREVENTATIVE MAINTENANCEADMIN SVCS/FAC MGMT METAL SUPERMARKETS NILIL60174199.85$ 11/9/2018 65050 BUILDING MAINTENANCE MATERIALDIRECTORY SIGN MATERIALSADMIN SVCS/FAC MGMT BODALA LLCIL60201550.00$ 11/9/2018 65050 BUILDING MAINTENANCE MATERIALCARPET TILESADMIN SVCS/FAC MGMT BODALA LLCIL602011,000.00$ 11/9/2018 65050 BUILDING MAINTENANCE MATERIALCARPET TILESADMIN SVCS/FAC MGMT BODALA LLCIL60201800.00$ 11/9/2018 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR ROOM 4201 REMODELADMIN SVCS/FAC MGMT EVANSTON GLASS AND MIRIL60201319.00$ 11/9/2018 65050 BUILDING MAINTENANCE MATERIALGLASS FOR DIRECTORIESADMIN SVCS/FAC MGMT THE HOME DEPOT 1902IL6020287.54$ 11/9/2018 65050 BUILDING MAINTENANCE MATERIALHUMIDIFIER INSTALLATIONADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020233.48$ 11/9/2018 65050 BUILDING MAINTENANCE MATERIALAIR HANDLER REPAIRADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020219.65$ 11/9/2018 65050 BUILDING MAINTENANCE MATERIALBUNGEE CORDADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020242.27$ 11/9/2018 65050 BUILDING MAINTENANCE MATERIALLAGOON WINTERIZATIONADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020211.06$ 11/9/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTINGADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020252.30$ 11/9/2018 65050 BUILDING MAINTENANCE MATERIALPARKS SHUT DOWNSADMIN SVCS/FAC MGMT PURE ELECTRICIL60645248.04$ 11/9/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTING FOR PARKING OFFICEADMIN SVCS/FAC MGMT SMITHEREEN PEST MANAGEIL60714150.00$ 11/9/2018 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMT NSC*NORTHERN SAFETY CONY 1334022.19$ 11/9/2018 65090 SAFETY EQUIPMENTWINTER PPEADMIN SVCS/FAC MGMT NSC*NORTHERN SAFETY CONY 1334063.16$ 11/9/2018 65090 SAFETY EQUIPMENTWINTER PPEADMIN SVCS/FAC MGMT DREISILKER ELECTRIC MOIL60007299.97$ 11/13/2018 65050 BUILDING MAINTENANCE MATERIALHEATER REPAIRADMIN SVCS/FAC MGMT GRAINGERIL60045235.74$ 11/13/2018 65050 BUILDING MAINTENANCE MATERIALRADIATOR PARTSADMIN SVCS/FAC MGMT GRAINGERIL60045471.20$ 11/13/2018 65050 BUILDING MAINTENANCE MATERIALRADIATOR PARTSADMIN SVCS/FAC MGMT GRAINGERIL60045165.60$ 11/13/2018 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL60202554.74$ 11/13/2018 65050 BUILDING MAINTENANCE MATERIALSNOW MELT SYSTEM REPAIRADMIN SVCS/FAC MGMT CONNEXION - EVANSTONIL602027.79$ 11/13/2018 65050 BUILDING MAINTENANCE MATERIALWELDING MATERIALSADMIN SVCS/FAC MGMT GRAINGERIL60045151.10$ 11/14/2018 65050 BUILDING MAINTENANCE MATERIALBELTSADMIN SVCS/FAC MGMT GRAINGERIL60045188.63$ 11/14/2018 65050 BUILDING MAINTENANCE MATERIALBELTSADMIN SVCS/FAC MGMT STANDARD PIPEIL6007661.67$ 11/14/2018 65050 BUILDING MAINTENANCE MATERIALPLUMBING STOCKADMIN SVCS/FAC MGMT CONNEXION - EVANSTONIL602021,375.00$ 11/14/2018 65050 BUILDING MAINTENANCE MATERIALPARKING LIGHTING RETRO FITADMIN SVCS/FAC MGMT CONNEXION - EVANSTONIL60202255.00$ 11/14/2018 65050 BUILDING MAINTENANCE MATERIALSTAIRWAY LIGHTINGADMIN SVCS/FAC MGMT PURE ELECTRICIL6064562.35$ 11/14/2018 65050 BUILDING MAINTENANCE MATERIALFEED LIGHT HOLEADMIN SVCS/FAC MGMT GRAINGERIL60045(12.18)$ 11/15/2018 65050 BUILDING MAINTENANCE MATERIALRETURNED HUMIDIFIER PARTADMIN SVCS/FAC MGMT NORTH SHORE FAUCETSIL6005356.00$ 11/15/2018 65050 BUILDING MAINTENANCE MATERIALTOILET SEATADMIN SVCS/FAC MGMT CONNEXION - EVANSTONIL6020249.41$ 11/15/2018 65050 BUILDING MAINTENANCE MATERIALEXTERIOR LIGHTSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020244.79$ 11/15/2018 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR CREDIT CARD READERADMIN SVCS/FAC MGMT PURE ELECTRICIL60645295.47$ 11/15/2018 65050 BUILDING MAINTENANCE MATERIALFLEET LIGHTSADMIN SVCS/FAC MGMT DREISILKER ELECTRIC MOIL60007133.13$ 11/16/2018 65050 BUILDING MAINTENANCE MATERIALHEATER REPAIRADMIN SVCS/FAC MGMT GRAINGERIL60045244.49$ 11/16/2018 65050 BUILDING MAINTENANCE MATERIALFLEET LIGHTINGADMIN SVCS/FAC MGMT GRAINGERIL6004541.99$ 11/16/2018 65085 MINOR EQUIP & TOOLSTOOLS FOR METER BAGADMIN SVCS/FAC MGMT STANDARD PIPEIL60076332.71$ 11/16/2018 65050 BUILDING MAINTENANCE MATERIALSINK REPAIRADMIN SVCS/FAC MGMT STANDARD PIPEIL60076276.10$ 11/16/2018 65515 OTHER IMPROVEMENTS4TH FLOOR BATHROOM REMODELADMIN SVCS/FAC MGMT LEMOI ACE HARDWAREIL602018.62$ 11/16/2018 65050 BUILDING MAINTENANCE MATERIALHEATER REPAIRADMIN SVCS/FAC MGMT CONNEXION - EVANSTONIL60202277.26$ 11/16/2018 65050 BUILDING MAINTENANCE MATERIALLED BULBSADMIN SVCS/FAC MGMT CONNEXION - EVANSTONIL60202287.94$ 11/16/2018 65050 BUILDING MAINTENANCE MATERIALPARKING LOT LIGHTSADMIN SVCS/FAC MGMT THE HOME DEPOT 1902IL6020297.85$ 11/16/2018 65050 BUILDING MAINTENANCE MATERIALFLEET LIGHTINGADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020225.16$ 11/16/2018 65050 BUILDING MAINTENANCE MATERIALANCHORSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL60202125.60$ 11/16/2018 65050 BUILDING MAINTENANCE MATERIALEXTERIOR LIGHTSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020236.69$ 11/16/2018 65085 MINOR EQUIP & TOOLSTOOLS FOR TRUCKADMIN SVCS/FAC MGMT DOORS SYSTEMS INCIL60563573.10$ 11/16/2018 62440 AUTOMOTIVE EQMP MAINTOVERHEAD DOOR REPAIRSADMIN SVCS/FAC MGMT PURE ELECTRICIL6064522.94$ 11/16/2018 65050 BUILDING MAINTENANCE MATERIALHEATER REPAIRADMIN SVCS/FAC MGMT HVAC BRAINOH 44125906.00$ 11/16/2018 65050 BUILDING MAINTENANCE MATERIALCANISTER FOR STEAM HUMIDIFIERADMIN SVCS/FAC MGMT HVAC BRAINOH 441251,304.00$ 11/16/2018 65050 BUILDING MAINTENANCE MATERIALCANISTERS FOR STEAM HUMIDIFIERADMIN SVCS/FAC MGMT SAMSCLUB.COMAR 7271239.08$ 11/19/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020218.42$ 11/19/2018 65050 BUILDING MAINTENANCE MATERIALDIRECTORY SIGN MATERIALSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020234.79$ 11/19/2018 65050 BUILDING MAINTENANCE MATERIALTRUCK STOCKADMIN SVCS/FAC MGMT GRAINGERIL6004548.25$ 11/20/2018 65085 MINOR EQUIP & TOOLSTOOLS FOR DIRECTORYADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL60202364.01$ 11/21/2018 65050 BUILDING MAINTENANCE MATERIALHUMIDIFIERADMIN SVCS/FAC MGMT SAMSCLUB #6444IL60202140.99$ 11/21/2018 65050 BUILDING MAINTENANCE MATERIALSUPPLIES FOR WAREHOUSEADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020267.02$ 11/21/2018 65050 BUILDING MAINTENANCE MATERIALDIRECTORY SIGN MATERIALSADMIN SVCS/FAC MGMT PURE ELECTRICIL60645304.71$ 11/21/2018 65050 BUILDING MAINTENANCE MATERIALFLEET LIGHTSADMIN SVCS/FAC MGMT DECORATIVE FILMS LLCMD 21703160.45$ 11/21/2018 65050 BUILDING MAINTENANCE MATERIALDIRECTORY SIGN MATERIALSADMIN SVCS/FAC MGMT HOMEDEPOT.COMGA 30339177.10$ 11/22/2018 65085 MINOR EQUIP & TOOLSHEAVY DUTY DRILLADMIN SVCS/FAC MGMT INTERSTATE ALL BATTERYIL60047167.00$ 11/22/2018 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR FIRE ALARM PANELADMIN SVCS/FAC MGMT CONNEXION - EVANSTONIL60202473.76$ 11/22/2018 65050 BUILDING MAINTENANCE MATERIALFLEET LIGHTING AND FIRE 3 LIGHTSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL60202104.00$ 11/22/2018 65515 OTHER IMPROVEMENTSMATERIAL FOR 4TH FLOOR RESTROOM REMODELADMIN SVCS/FAC MGMT CONNEXION - EVANSTONIL602021,225.00$ 11/23/2018 65050 BUILDING MAINTENANCE MATERIALEXTERIOR LIGHTSADMIN SVCS/FAC MGMT CONNEXION - EVANSTONIL602021,500.00$ 11/23/2018 65050 BUILDING MAINTENANCE MATERIALEXTERIOR LIGHTSADMIN SVCS/FAC MGMT CONNEXION - EVANSTONIL602021,500.00$ 11/23/2018 65050 BUILDING MAINTENANCE MATERIALEXTERIOR LIGHTSADMIN SVCS/FAC MGMT THE HOME DEPOT 1902IL6020285.86$ 11/23/2018 65050 BUILDING MAINTENANCE MATERIALTILE MATERIALSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL6020265.94$ 11/23/2018 65050 BUILDING MAINTENANCE MATERIALEXTERIOR LIGHTSADMIN SVCS/FLEETIL TOLLWAY AUTO REPLENIL6051520.00$ 10/26/2018 65060 MATERIALS TO MAINTAIN AUTOSLI PASS REPLENISH POOL CARSADMIN SVCS/FLEETBP#7760531PIONEER PQPSWI 5307645.99$ 10/26/2018 65060 MATERIALS TO MAINTAIN AUTOSLFUEL IN TRUCK FROM BOAT MOTOR WISCONSIN TRIPADMIN SVCS/FLEETMCDONALD S F31091WI 5307610.12$ 10/26/2018 65060 MATERIALS TO MAINTAIN AUTOSLBOAT MOTOR INSTALL WISCONSIN MCDONALDSADMIN SVCS/FLEETAMERICAN MARINE&MOTORSWI 54166800.00$ 10/26/2018 65060 MATERIALS TO MAINTAIN AUTOSLTRAILOR REPAIR FOR BOAT MOTOR REPLACEMENT WISCONSINADMIN SVCS/FLEETBUFFALO WILD WINGS 015WI 5490223.93$ 10/26/2018 65060 MATERIALS TO MAINTAIN AUTOSLBOAT MOTOR INSTALL WISCONSIN BUFFALO WILD WINGSADMIN SVCS/FLEETIHOP #5455WI 5490212.68$ 10/26/2018 65060 MATERIALS TO MAINTAIN AUTOSLBOAT MOTOR INSTALL WISCONSIN IHOPADMIN SVCS/FLEETOSHKOSH PIZZA RANCHWI 5490411.03$ 10/26/2018 65060 MATERIALS TO MAINTAIN AUTOSLBOAT MOTOR INSTALL WISCONSIN PIZZA RANCHADMIN SVCS/FLEETIL TOLLWAY AUTO REPLENIL6051520.00$ 10/29/2018 65060 MATERIALS TO MAINTAIN AUTOSLI PASS REPLENISH POOL CARSADMIN SVCS/FLEETGRAINGERIL60045353.08$ 10/31/2018 65060 MATERIALS TO MAINTAIN AUTOSLSLINGS FOR THE SHOPADMIN SVCS/FLEETWARRENS SHELL SERVICEIL60202360.54$ 11/1/2018 65060 MATERIALS TO MAINTAIN AUTOSLFUEL FOR PARKS AND FORESTRY SMALL ENGINESADMIN SVCS/FLEETJOBBERS EQUIPMENT WAREFL 33166162.55$ 11/2/2018 65060 MATERIALS TO MAINTAIN AUTOSLGREASE GUN TRIGGER FOR SHOPADMIN SVCS/FLEETGRAINGERIL6004517.18$ 11/2/2018 65060 MATERIALS TO MAINTAIN AUTOSLRIVETS FOR SHOPADMIN SVCS/FLEETIL TOLLWAY AUTO REPLENIL6051520.00$ 11/2/2018 65060 MATERIALS TO MAINTAIN AUTOSLPOOL CAR REPLENISH I PASSADMIN SVCS/FLEETIL TOLLWAY AUTO REPLENIL6051520.00$ 11/7/2018 65060 MATERIALS TO MAINTAIN AUTOSLI PASS REPLENISH POOL CARSADMIN SVCS/FLEETSOI*SBS ROCHESTER HILLMI 48309500.00$ 11/8/2018 65060 MATERIALS TO MAINTAIN AUTOSLDETROIT SOFTWARE UPDATEADMIN SVCS/FLEETGRAINGERIL60045126.12$ 11/9/2018 65060 MATERIALS TO MAINTAIN AUTOSLLIGHT BULBS AMBULANCEADMIN SVCS/FLEETIL TOLLWAY AUTO REPLENIL6051520.00$ 11/9/2018 65060 MATERIALS TO MAINTAIN AUTOSLI PASS REPLENISH POOL CARSADMIN SVCS/FLEETIL TOLLWAY AUTO REPLENIL6051520.00$ 11/13/2018 65060 MATERIALS TO MAINTAIN AUTOSLI PASS REPLENISH POOL CARSADMIN SVCS/FLEETIL TOLLWAY AUTO REPLENIL6051520.00$ 11/16/2018 65060 MATERIALS TO MAINTAIN AUTOSLI PASS REPLENISH POOL CARSFebruary 18, 2019Page 2 of 842 of 385 BMO Harris Bank Credit Card Statement for the Period Ending November 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATEPOSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONADMIN SVCS/FLEETLEE JENSEN SALESIL600141,288.00$ 11/20/2018 65060 MATERIALS TO MAINTAIN AUTOSLSAFETY CHAINS FOR FLEET SHOPADMIN SVCS/FLEETIL TOLLWAY AUTO REPLENIL6051520.00$ 11/20/2018 65060 MATERIALS TO MAINTAIN AUTOSLIPASS REPLENISH POOL CARSADMIN SVCS/HUMAN RES EQF*TALX CORPORATIONMO 6314638.95$ 10/30/201862160 EMPLOYMENT TESTING SERVICESEMPLOYMENT VERIFICATIONADMIN SVCS/HUMAN RES EQF*TALX CORPORATIONMO 63146 38.95$ 10/30/201862160 EMPLOYMENT TESTING SERVICESEMPLOYMENT VERIFICATIONADMIN SVCS/HUMAN RES EQF*TALX CORPORATIONMO 63146 38.95$ 11/1/201862160 EMPLOYMENT TESTING SERVICESEMPLOYMENT VERIFICATIONADMIN SVCS/HUMAN RES IIT TOUCHNETIL 60616 765.00$ 11/6/2018 62295 TRAINING & TRAVELLABOR LAW CONFERENCE - LIN, BENSON, MASONCUP, RUGGIEADMIN SVCS/HUMAN RES IIT TOUCHNETIL60616255.00$ 11/6/2018 62295 TRAINING & TRAVELLABOR LAW CONFERENCE - LIN, BENSON, MASONCUP, RUGGIEADMIN SVCS/HUMAN RES INT*IN *THE BLUE LINEIL60048298.00$ 11/16/2018 62512 RECRUITMENTJOB POSTING - 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PARK EVANSTONCOMM ECON DEVCITY OF EVANSTON MOBILIL602010.60$ 11/16/2018 62662 BUSINESS RETENTION/EXPANSIONPARKING FOR MEETINGSCOMM ECON DEVCITY OF EVANSTON MOBILIL602010.60$ 11/16/2018 62662 BUSINESS RETENTION/EXPANSIONPARKING FOR MEETINGSFebruary 18, 2019Page 3 of 843 of 385 BMO Harris Bank Credit Card Statement for the Period Ending November 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATEPOSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONCOMM ECON DEVCITY OF EVANSTON MOBILIL602012.35$ 11/16/2018 62662 BUSINESS RETENTION/EXPANSIONPARKING FOR MEETINGSCOMM ECON DEVCITY OF EVANSTON MOBILIL602012.35$ 11/16/2018 62662 BUSINESS RETENTION/EXPANSIONPARKING FOR MEETINGSCOMM ECON DEVCHURCH STREET SELF PARIL602014.00$ 11/19/2018 62662 BUSINESS RETENTION/EXPANSIONPARKING FOR DOWNTOWN MEETINGSCOMM ECON DEVTRIBUNE PUBLISHING COMTX 7506789.89$ 11/20/2018 62205 ADVERTISINGCHICAGO TRIBUNE AD - PLANNING & ZONING DIVISIONCOMM ECON DEVCITY OF EVANSTON MOBILIL602011.35$ 11/21/2018 62662 BUSINESS RETENTION/EXPANSIONPARKING FOR MEETINGSCOMM ECON DEVCITY OF EVANSTON MOBILIL602011.85$ 11/21/2018 62662 BUSINESS RETENTION/EXPANSIONPARKING FOR MEETINGSCOMM ECON DEVCITY OF EVANSTON MOBILIL602011.85$ 11/21/2018 62662 BUSINESS RETENTION/EXPANSIONPARKING FOR MEETINGSCOMM ECON DEVLOOPNETDC 200052,500.00$ 11/22/2018 62662 BUSINESS RETENTION/EXPANSIONLOOPNET MONTHLY STATEMENTS FOR 5 MONTHS LOOPNET WEBSITE SERVICECOMM ECON DEVTHE WEBSTAURANT STOREPA 17602(21.42)$ 11/22/2018 62662 BUSINESS RETENTION/EXPANSIONREFUND , SALES TAX, ON ENTREPRENEURSHIP GRANT FOR RESTAURANT EQUIPMENTCOMM ECON DEVTHE HOME DEPOT 1902IL6020288.72$ 11/23/201862190 GRAFFITI REMOVAL SERVICESGRAFFITI REMOVAL SUPPLIESFIRE DEPARTMENT CONSOLIDATED FLEET SVCAR 72143 1,107.80$ 10/30/2018 62605 OTHER CHARGES GROUND LADDER TESTINGFIRE DEPARTMENT CITGO ROLLING MEADOWSIL 60008 40.05$ 11/2/2018 62295 TRAINING & TRAVELFUEL NEW AMBULANCE PICK-UPFIRE DEPARTMENTOFFICE DEPOT #510IL6020124.98$ 11/2/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIESFIRE DEPARTMENTMED-DENT SAFETY AND SUWA 981211,480.00$ 11/5/201865075 MEDICAL & LAB SUPPLIESI/O DRILLSFIRE DEPARTMENT LEMOI ACE HARDWAREIL 60201 9.09$ 11/6/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENTHARBOR FREIGHT TOOLS 7IL6071421.59$ 11/7/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENTTHE HOME DEPOT #1902IL60202112.78$ 11/8/2018 65085 MINOR EQUIP & TOOLSSTATION SUPPLIESFIRE DEPARTMENTSUPERIOR INDUSTRIAL SPIL60714231.37$ 11/8/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENTTHE HOME DEPOT #1902IL6020221.94$ 11/9/2018 65085 MINOR EQUIP & TOOLSREPAIR PARTSFIRE DEPARTMENT4TE*EMT BASIC INITAL FIL627011.00$ 11/14/2018 62295 TRAINING & TRAVELPARAMEDIC LICENSE RENEWALFIRE DEPARTMENT4TE*IDPH EMS HWYSAFETYIL6270140.00$ 11/14/2018 62295 TRAINING & TRAVELPARAMEDIC LICENSE RENEWALFIRE DEPARTMENTSTATE CHEMIC*STATE CHEOH 44124157.29$ 11/15/2018 65095 OFFICE SUPPLIESSTATION SUPPLIESFIRE DEPARTMENTBATTERY JUNCTIONCT 0647568.89$ 11/21/2018 65090 SAFETY EQUIPMENTALKALINE BATTERIESFIRE DEPARTMENTBEST BUY 00003137IL60202237.97$ 11/21/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MICROWAVE REPLACEMENT STA 5FIRE DEPARTMENTBEST BUY 00003137IL60202399.94$ 11/22/2018 62250 COMPUTER EQUIPMENT MAINTEPCR COMPUTER CASES & KEYBOARDSFIRE DEPARTMENTBATTERIES PLUS #0890IL6071429.85$ 11/22/2018 65090 SAFETY EQUIPMENTLITHIUM BATTERIESFIRE DEPARTMENTTHORNTONS #0128IL6011820.00$ 11/23/2018 62295 TRAINING & TRAVELNEW AMBULANCE PICKUP FUELHEALTH/HUMAN SVCS HILTON CLEVELAND SOUTHOH 44131450.87$ 10/26/2018 62472 BEACH WATER TESTING EXPGOLSEN ATTENDANCE TO THE GREAT LAKES BEACH ASSOCIATION CONFERENCEHEALTH/HUMAN SVCS LAKE FRANKLIN GARAGEIL6060646.00$ 10/29/2018 62295 TRAINING & TRAVELLUNCH & LEARN PRESENTATION FEATURING DAVID R. WILLIAMS, PROFESSOR OF T. H. CHAN SCHOOL OF PUBLIC HEA *HEALTH/HUMAN SVCS PANINO S PIZZERIA ORIL6020233.95$ 11/2/2018 65025 FOODVEGETARIAN DISH FOR GENERAL ASSISTANCE BENEFIT DAY175.24.4605HEALTH/HUMAN SVCS INT*IN *BAILEY S TESTNJ 07601142.50$ 11/7/2018 62474 HEALTH PROTECTION EXPSTRIPS USED DURING FOOD INSPECTIONSLEGAL DEPARTMENT ILEFILE*002687208-2IL60602177.00$ 10/26/2018 62345 COURT COSTS/LITIGATIONFILING FEE DNDLEGAL DEPARTMENT ILEFILE*002687208-2TX 750245.12$ 10/26/2018 62345 COURT COSTS/LITIGATIONFILING FEE FOR DNDLEGAL DEPARTMENT SPOTHERO 844-324-7768IL6060323.00$ 11/2/2018 62345 COURT COSTS/LITIGATIONPARKING FEE FOR COURTLEGAL DEPARTMENT SPOTHERO 844-324-7768IL6060322.25$ 11/7/2018 62345 COURT COSTS/LITIGATIONPARKING FEE FOR COURTLEGAL DEPARTMENT SPOTHERO 844-324-7768IL6060322.25$ 11/13/2018 62345 COURT COSTS/LITIGATIONPARKING FEE FOR COURTLEGAL DEPARTMENT ARDCIL60601393.47$ 11/14/2018 62360 MEMBERSHIP DUESALEX ARDC REGISTRATION FEELEGAL DEPARTMENT ARDCIL60601393.47$ 11/14/2018 62360 MEMBERSHIP DUESMICHELLE ARDC REGISTRATIONLEGAL DEPARTMENT SPOTHERO 844-324-7768IL6060315.00$ 11/15/2018 62345 COURT COSTS/LITIGATIONPARKING FEE FOR COURTLEGAL DEPARTMENT ILEFILE*002916169-0IL60602359.50$ 11/16/2018 62345 COURT COSTS/LITIGATIONFILING FEE - MANGASLEGAL DEPARTMENT ILEFILE*002916169-0TX 7502410.39$ 11/16/2018 62345 COURT COSTS/LITIGATIONFILING FEE - MANGASPOLICE DEPARTMENT THORNTONS #0320IL6012638.00$ 10/29/2018 62295 TRAINING & TRAVELFUEL FOR TRANSPORTATION TO TRAIN WITH POLICE DOGPOLICE DEPARTMENT WAV*ONTARGET SOLUTIONIL60560250.00$ 10/30/2018 62295 TRAINING & TRAVELRECORDS BUREAU MANAGEMENT TRAININGPOLICE DEPARTMENT WALGREENS #2619IL6020165.47$ 11/1/2018 62490 OTHER PROGRAM COSTSHALLOWEEN CANDY FOR PROBLEM SOLVING TEAM EVENTPOLICE DEPARTMENT UBER TRIP LYHDWCA 9410510.66$ 11/2/2018 62490 OTHER PROGRAM COSTSUBER RIDE TO SHELTERPOLICE DEPARTMENT US FLEET TRACKINGOK 73013149.80$ 11/2/201841420 RESERVE NARCOTIC ENFORCEMENTNOVEMBER GPS SERVICEPOLICE DEPARTMENT ILLINOIS ASSOCIATION OIL 62701 79.00$ 11/7/2018 62295 TRAINING & TRAVELATTENDANCE FOR OPS SERGEANT AT ILACP POLICING IN 2030 CONFERENCEPOLICE DEPARTMENT FEDEXOFFICE 00036053IL6020133.50$ 11/8/2018 62295 TRAINING & TRAVELPRESENTATION MATERIALS FOR 4 TABLE TOP EXERCISESPOLICE DEPARTMENT LEMOI ACE HARDWAREIL6020124.71$ 11/9/2018 62295 TRAINING & TRAVELSAFETY EQUIPMENT FOR FUNCTIONAL EXERCISEPOLICE DEPARTMENT MINUTEMAN PRESSIL6020191.44$ 11/9/2018 62295 TRAINING & TRAVELPRESENTATION MATERIAL FOR FUNCTIONAL EXERCISE WITH EFD AND D65POLICE DEPARTMENT UBER TRIP VATOHCA 9410520.57$ 11/13/2018 62490 OTHER PROGRAM COSTSRIDE TO SHELTERPOLICE DEPARTMENT ASSURITY LIFE INSURANCNE 6850150.08$ 11/13/2018 62490 OTHER PROGRAM COSTSMONTHLY DISABILITY PREMIUM PER AGREEMENTPOLICE DEPARTMENT EXPEDIA 7392223991488WA 98004244.18$ 11/15/201841420 RESERVE NARCOTIC ENFORCEMENT2 NIGHT HOTEL ROOM FOR 2 DETECTIVES FOR MONEY LAUNDERING INVESTIGATIONS COURSEPOLICE DEPARTMENT UBER TRIP QC2QNCA 94105 14.60$ 11/16/2018 62490 OTHER PROGRAM COSTS RIDE TO SHELTERPOLICE DEPARTMENT SWEET TEMPTATIONS BAKEIL 60202 54.45$ 11/16/2018 62490 OTHER PROGRAM COSTS CITIZEN POLICE ACADEMY GRADUATION - CAKEPOLICE DEPARTMENT WALGREENS #4218IL 60202 4.39$ 11/16/2018 62490 OTHER PROGRAM COSTS CELEBRATION SUYPPLIES FOR CITIZENS POLICE ACADEMY GRADUATIONPOLICE DEPARTMENT WALGREENS #4218IL 60202 6.44$ 11/16/2018 62490 OTHER PROGRAM COSTS CELEBRATION SUPPLIES FOR CITIZENS POLICE ACADEMYPOLICE DEPARTMENT HOLIDAY INN EXPRESS LIIL 62656 66.60$ 11/22/2018 62295 TRAINING & TRAVEL HOTEL ROOM FOR 2 DETECTIVES FOR ADAMAX FLASHBANG INSTRUCTOR COURSEPRCS/ADMINISTRATION FUNK S TRAILER SALESIL 60450 38.95$ 10/26/2018 65110 REC PROGRAM SUPPLIES REPLACEMENT VENT COVER FOR THE LET'S PLAY TRAILERPRCS/ADMINISTRATION SUBWAY 03466141IL 60201 91.85$ 11/16/2018 65025 FOODREFRESHMENTS FOR RESTORATIVE JUSTICE TRAININGPRCS/CHAND NEWB CNTR ARC*SERVICES/TRAININGGA 31904 55.00$ 10/29/2018 62490 OTHER PROGRAM COSTS REGISTRATION FOR FALL BABYSITTER'S CLASS PARTICIPANTS WITH AMERICAN RED CROSSPRCS/CHAND NEWB CNTR SAMS CLUB #6444IL 60202 82.86$ 10/31/2018 65110 REC PROGRAM SUPPLIES PICKLEBALL OPENING DAY PROGRAM SUPPLIESPRCS/CHAND NEWB CNTR FACEBK *V99HXHA8J2CA 94025 9.00$ 11/1/2018 62490 OTHER PROGRAM COSTSBOOSTED FACEBOOK POST FOR ZOMBIE SCRAMBLEPRCS/CHAND NEWB CNTR THE HOME DEPOT #1902IL602025.49$ 11/1/2018 65110 REC PROGRAM SUPPLIESPICKLEBALL BUCKET PROGRAMMING SUPPLIESPRCS/CHAND NEWB CNTR PICKLEBALLCENTRALWA 98032149.99$ 11/1/2018 65110 REC PROGRAM SUPPLIESPICKLEBALL PROGRAMMING SUPPLIESPRCS/CHAND NEWB CNTR SAMSCLUB #6444IL60202(12.98)$ 11/2/2018 65110 REC PROGRAM SUPPLIESSAM'S CLUB REFUND - DIDN'T APPLY TAX EXEMPT IN THE FIRST TRANSACTIONPRCS/CHAND NEWB CNTR THE HOME DEPOT #1912IL6064217.04$ 11/6/2018 65110 REC PROGRAM SUPPLIESTAPE OF PICKLEBALL COURTSPRCS/CHAND NEWB CNTR JEWEL-OSCOIL6065724.96$ 11/6/2018 65110 REC PROGRAM SUPPLIESPICKLEBALL OPENING DAY REFRESHMENT SUPPLIESPRCS/CHAND NEWB CNTR LEMOI ACE HARDWAREIL6020119.16$ 11/7/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ZIP TIES FOR DEMPSTER LAUNCH FACILITY LOCKERSPRCS/CHAND NEWB CNTR GOPHER SPORTMN 55060102.78$ 11/8/2018 65110 REC PROGRAM SUPPLIESRECREATION PROGRAM SUPPLIESPRCS/CHAND NEWB CNTR MIGHTY MITE AWARDS & SIL60016124.50$ 11/9/2018 65110 REC PROGRAM SUPPLIESTROPHIES FOR FALL ADULT SOFTBALL LEAGUEPRCS/CHAND NEWB CNTR PICKLEBALLCENTRALWA 9803216.02$ 11/9/2018 65110 REC PROGRAM SUPPLIESPICKLEBALL REPLACEMENT PARTPRCS/CHAND NEWB CNTR ARC*SERVICES/TRAININGGA 31904828.00$ 11/13/2018 62295 TRAINING & TRAVELFEES FOR RECERTIFYING LIFEGUARD STAFFPRCS/ECOLOGY CNTR HOUSE OF RENTALIL60077(28.60)$ 10/26/201862515 RENTAL SERVICESHOUSE OF RENTALS REFUNDPRCS/ECOLOGY CNTR GFS STORE #1915IL 60202 77.22$ 10/26/2018 65025 FOODBUG A BOO FOODPRCS/ECOLOGY CNTR VOGUE FABRICS INCIL 60202 23.98$ 10/26/2018 65110 REC PROGRAM SUPPLIES BUG A BOO COSTUME SUPPLIESPRCS/ECOLOGY CNTR THE HOME DEPOT 1902IL 60202 85.46$ 10/31/2018 65110 REC PROGRAM SUPPLIES ZOMBIE SCRAMBLE SUPPLIESPRCS/ECOLOGY CNTR LLLREPTILE AND SUPPLYCA 92081 34.99$ 11/2/2018 62490 OTHER PROGRAM COSTSANIMAL CARE FOODPRCS/ECOLOGY CNTR CHICAGO EXOTICSIL60076209.94$ 11/2/2018 62490 OTHER PROGRAM COSTSPAT VET VISITPRCS/ECOLOGY CNTR THE UPS STORE #1037IL6020255.12$ 11/2/2018 65110 REC PROGRAM SUPPLIESZOMBIE SCRAMBLE RADIO RETURNPRCS/ECOLOGY CNTR THE HOME DEPOT #1902IL6020230.62$ 11/2/2018 65110 REC PROGRAM SUPPLIESBIRD HOUSE SUPPLIESPRCS/ECOLOGY CNTR VALLI PRODUCEIL6020218.08$ 11/8/2018 65025 FOODCOMMUNITY GARDEN POTLUCK SUPPLIESPRCS/ECOLOGY CNTR THE HOME DEPOT #1902IL6020229.92$ 11/8/2018 65110 REC PROGRAM SUPPLIESPROGRAM SUPPILIESPRCS/ECOLOGY CNTR VALLI PRODUCEIL602023.22$ 11/9/2018 62490 OTHER PROGRAM COSTSANIMAL FOODPRCS/ECOLOGY CNTR OLD ORCHARD AQUARIUMIL6007714.36$ 11/13/2018 65025 FOODLIVING WALL ITEMPRCS/ECOLOGY CNTR THE HOME DEPOT #1902IL6020260.40$ 11/13/2018 65110 REC PROGRAM SUPPLIESPROGRAM SUPPLIESPRCS/ECOLOGY CNTR PETMOUNTAIN COMCA 92081253.29$ 11/14/2018 65110 REC PROGRAM SUPPLIESANIMAL EXHIBIT SUPPLIES TO BE REIMBURSED BY THE EEAPRCS/ECOLOGY CNTR VALLI PRODUCEIL6020221.17$ 11/15/2018 62490 OTHER PROGRAM COSTSANIMAL FOODPRCS/ECOLOGY CNTR THE HOME DEPOT #1902IL60202104.25$ 11/15/2018 65110 REC PROGRAM SUPPLIESANIMAL STAND TO BE REIMBURSED BY THE EEAFebruary 18, 2019Page 4 of 844 of 385 BMO Harris Bank Credit Card Statement for the Period Ending November 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATEPOSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPRCS/ECOLOGY CNTR PETMOUNTAIN COMCA 92081 (50.97)$ 11/16/2018 65110 REC PROGRAM SUPPLIES ANIMAL EXHIBIT SUPPLIES TO BE REIMBURSED BY THE EEA- REFUNDED ITEM DUE TO STOCKINGPRCS/ECOLOGY CNTR PETSMART # 0427IL 60202 53.97$ 11/20/2018 62490 OTHER PROGRAM COSTS ANIMAL CARE SUPPLIESPRCS/ECOLOGY CNTR PETSMART # 0427IL 60202 36.07$ 11/21/2018 62490 OTHER PROGRAM COSTS ANIMAL CARE SUPPLIESPRCS/ECOLOGY CNTR VALLI PRODUCEIL 60202 6.66$ 11/21/2018 62490 OTHER PROGRAM COSTS ANIMAL CARE FOODPRCS/ECOLOGY CNTR FOSTER SMITH MAIL ORDRWI 54501 44.19$ 11/21/2018 62490 OTHER PROGRAM COSTS ANIMAL CARE HAYPRCS/FLEETWOOD CNTR PAYPAL *TOMSTONCA 95131 128.75$ 10/26/2018 65110 REC PROGRAM SUPPLIES MICHAEL JACKSON IMPERSONATORPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 186.75$ 10/26/2018 65025 FOOD1. AFTERSCHOOL ICE CREAM 2. FJCC SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 42.10$ 10/26/2018 65110 REC PROGRAM SUPPLIES 1. AFTERSCHOOL ICE CREAM 2. FJCC SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 189.81$ 10/26/2018 65110 REC PROGRAM SUPPLIES 1. FJ KITCHEN SUPPLIES2. COTTON CANDY MIXPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 64.20$ 10/26/2018 65110 REC PROGRAM SUPPLIES 1. FJ KITCHEN SUPPLIES2. COTTON CANDY MIXPRCS/FLEETWOOD CNTR PAYPAL *TOMSTONCA 95131 128.75$ 10/29/2018 65110 REC PROGRAM SUPPLIES MICHAEL JACKSON PERFORMANCEPRCS/FLEETWOOD CNTR PAPA JOHN S #1012IL 60201 234.00$ 10/29/2018 65025 FOODPIZZA FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 470.93$ 10/29/2018 65110 REC PROGRAM SUPPLIES HALLOWEEN PARTY SUPPLIESPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 32.98$ 10/30/2018 65110 REC PROGRAM SUPPLIES DRY ICE FOR HALLOWEENPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 380.70$ 11/1/2018 65025 FOOD1. MASON PARK SNACK 2. FJCC SNACK AND SUPPER 3. FJCC MILK4. FJCC SUPPERPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 288.40$ 11/1/2018 65025 FOOD1. MASON PARK SNACK 2. FJCC SNACK AND SUPPER 3. FJCC MILK4. FJCC SUPPERPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 35.38$ 11/1/2018 65025 FOOD1. MASON PARK SNACK 2. FJCC SNACK AND SUPPER 3. FJCC MILK4. FJCC SUPPERPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 85.30$ 11/1/2018 65025 FOOD1. MASON PARK SNACK 2. FJCC SNACK AND SUPPER 3. FJCC MILK4. FJCC SUPPERPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 348.38$ 11/2/2018 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 50.38$ 11/6/2018 65025 FOOD1. CHILI PROJECT - MASON PARK2. MASON PARK MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 30.98$ 11/6/2018 65025 FOOD1. CHILI PROJECT - MASON PARK2. MASON PARK MILKPRCS/FLEETWOOD CNTR U-HAUL-EVANSTON #75876IL 60201 6.57$ 11/7/2018 65110 REC PROGRAM SUPPLIES3 BOXES FOR MAYOR TOY & FOOD DRIVEPRCS/FLEETWOOD CNTR WALGREENS #2619IL602018.99$ 11/7/2018 65110 REC PROGRAM SUPPLIESGAME FOR AFTERSCHOOLPRCS/FLEETWOOD CNTR THE HOME DEPOT #1902IL6020221.95$ 11/7/2018 62996 HOLIDAY FOOD DRIVE EXPENSESTAPE FOR BOXESPRCS/FLEETWOOD CNTR VALLI PRODUCEIL6020236.37$ 11/8/2018 65110 REC PROGRAM SUPPLIESFOOD FOR COOKING CLASSPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954875.45$ 11/8/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. FJCC MILK3. RCC MILK4. RCC SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548108.43$ 11/8/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. FJCC MILK3. RCC MILK4. RCC SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548530.13$ 11/8/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. FJCC MILK3. RCC MILK4. RCC SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548104.43$ 11/8/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. FJCC MILK3. RCC MILK4. RCC SNACKPRCS/FLEETWOOD CNTR D&B ROSEMONT 126IL60018408.00$ 11/9/2018 65110 REC PROGRAM SUPPLIESSCHOOL OUT ACTIVITYPRCS/FLEETWOOD CNTR LEMOI ACE HARDWAREIL602016.83$ 11/9/2018 65110 REC PROGRAM SUPPLIESSCREWS FOR PROJECTOR SCREENPRCS/FLEETWOOD CNTR VALLI PRODUCEIL6020226.33$ 11/9/2018 65025 FOODJUICE FOR AFTER SCHOOL PROGRAMPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954880.28$ 11/9/2018 65025 FOODFJCC SUPPER ITEMSPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954834.75$ 11/9/2018 65110 REC PROGRAM SUPPLIESCOOKING CLASS ITEMSPRCS/FLEETWOOD CNTR PAPA JOHN S #1012IL6020121.00$ 11/13/2018 65025 FOODMASON PARK PIZZA PARTYPRCS/FLEETWOOD CNTR VALLI PRODUCEIL6020216.92$ 11/13/2018 65025 FOODMASON PARK FOODPRCS/FLEETWOOD CNTR VALLI PRODUCEIL6020228.95$ 11/15/2018 65110 REC PROGRAM SUPPLIESCOOKING CLASS SUPPLIESPRCS/FLEETWOOD CNTR PARTY CITY 15IL6071438.43$ 11/15/2018 65110 REC PROGRAM SUPPLIESDECORATIONSPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548102.38$ 11/15/2018 65025 FOOD1. FJCC SNACK AND SUPPER 2. RCC SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548478.85$ 11/15/2018 65025 FOOD1. FJCC SNACK AND SUPPER 2. RCC SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954875.45$ 11/16/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. FJCC MILK3. RCC MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548233.30$ 11/16/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. FJCC MILK3. RCC MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548104.43$ 11/16/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. FJCC MILK3. RCC MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954814.98$ 11/16/2018 65110 REC PROGRAM SUPPLIESKITCHEN ITEMSPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954830.98$ 11/19/2018 62507 FIELD TRIPS1. MASON MILK2. MASON SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954867.15$ 11/19/2018 65025 FOOD1. MASON MILK2. MASON SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954876.85$ 11/20/2018 65025 FOOD1. FJCC KITCHEN SUPPLIES2. KAMEN MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954815.49$ 11/20/2018 65025 FOOD1. FJCC KITCHEN SUPPLIES2. KAMEN MILKPRCS/FLEETWOOD CNTR VALLI PRODUCEIL6020215.00$ 11/21/2018 65110 REC PROGRAM SUPPLIESTHANKSGIVING PIE SUPPLIESPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954875.45$ 11/22/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. FJCC MILK3. RCC MILK4. RCC SNACK5. KAMEN SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954876.12$ 11/22/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. FJCC MILK3. RCC MILK4. RCC SNACK5. KAMEN SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548463.10$ 11/22/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. FJCC MILK3. RCC MILK4. RCC SNACK5. KAMEN SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548104.43$ 11/22/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. FJCC MILK3. RCC MILK4. RCC SNACK5. KAMEN SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 4954840.22$ 11/22/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. FJCC MILK3. RCC MILK4. RCC SNACK5. KAMEN SNACKPRCS/FLEETWOOD CNTR GIORDANO S OF EVANSTONIL60201180.00$ 11/23/2018 65025 FOODSCHOOL OUT HOLIDAY LUNCHPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548164.06$ 11/23/2018 65110 REC PROGRAM SUPPLIESFJCC THANKSGIVING PROJECTPRCS/LEVY SEN CNTR VALLI PRODUCEIL6020219.96$ 10/29/2018 65025 FOODREFRESHMENTS FOR FRAN RANDALL CONCERTPRCS/LEVY SEN CNTR THE HOME DEPOT #1902IL60202101.44$ 10/29/2018 65050 BUILDING MAINTENANCE MATERIALFLOOR STRIPPING SUPPLIESPRCS/LEVY SEN CNTR REDBOX *DVD RENTALIL601811.75$ 10/31/2018 65110 REC PROGRAM SUPPLIESSENIOR MOVIE RENTALPRCS/LEVY SEN CNTR GFS STORE #1915IL6020238.65$ 11/1/2018 65110 REC PROGRAM SUPPLIESNAPKINS, COFFEE CREAMER FOR MEAL PROGRAMPRCS/LEVY SEN CNTR THE HOME DEPOT #1902IL6020227.96$ 11/2/2018 65050 BUILDING MAINTENANCE MATERIALBATTERIES FOR FACILITYPRCS/LEVY SEN CNTR CORELLE BRANDS LLCPA 17225184.87$ 11/13/2018 65025 FOODADDITIONAL BOWLS FOR CONGREGATE MEALPRCS/LEVY SEN CNTR PICKLEBALLCENTRALWA 98032189.00$ 11/13/2018 65110 REC PROGRAM SUPPLIESPICKLEBALL NET AND NEW BALLSPRCS/LEVY SEN CNTR IDEAL CHARTER MGMTIL60415537.15$ 11/14/2018 62507 FIELD TRIPSHELLO DOLLY BUS TRIP HOLD. WILL BE REFUNDED.PRCS/LEVY SEN CNTR PANERA BREAD #600645IL60201262.96$ 11/15/2018 62507 FIELD TRIPSHELLO DOLLY SENIOR TRIP LUNCHPRCS/LEVY SEN CNTR CORELLE BRANDS LLCPA 17225(11.57)$ 11/16/2018 65025 FOODREFUND FOR THE TAX APPLIED TO ORDERPRCS/LEVY SEN CNTR REDBOX *DVD RENTALIL601810.50$ 11/19/2018 65110 REC PROGRAM SUPPLIESSENIOR MOVIE DAYPRCS/LEVY SEN CNTR IDEAL CHARTER MGMTIL60415(537.15)$ 11/19/2018 62507 FIELD TRIPSHELLO DOLLY BUS TRIP REFUNDPRCS/LEVY SEN CNTR OTC BRANDS, INC.NE 6813795.77$ 11/19/2018 65110 REC PROGRAM SUPPLIESCRAFT SUPPLIES FOR DECEMBER 15 EVENTPRCS/LEVY SEN CNTR GFS STORE #1915IL6020236.47$ 11/21/2018 65110 REC PROGRAM SUPPLIESKITCHEN MEAL SUPPLIES, GLOVES, APRONSPRCS/NOYES CNTRWHOLEFDS GBR #10570IL60201115.96$ 11/2/2018 65025 FOODRECEPTION FOR VILLANI EXHIBITPRCS/NOYES CNTRBLICK ART 800 447 1892IL6020153.67$ 11/6/2018 65110 REC PROGRAM SUPPLIESARTS EVENT SUPPLIESPRCS/NOYES CNTRCVS/PHARMACY #03901IL6020143.49$ 11/6/2018 65110 REC PROGRAM SUPPLIESMAKEUP ROOM SUPPLIES FOR CHILDREN'S THEATREPRCS/NOYES CNTRWHOLEFDS GBR #10570IL60201(1.99)$ 11/9/2018 65025 FOODREFUND FOR ICE THEY DID NOT DELIVERPRCS/NOYES CNTRTARGET 00009274IL6020286.20$ 11/13/2018 65110 REC PROGRAM SUPPLIESCOSTUMES FOR CHILDRENS THEATREPRCS/NOYES CNTRWHOLEFDS GBR #10570IL6020116.48$ 11/16/2018 65025 FOODFOOD ALLERGY ITEMS FOR CHILDRENS THEATRE CAST PARTYPRCS/NOYES CNTR22 - LOU MALNATIS PIZZIL60201166.65$ 11/19/2018 65025 FOODCAST PARTY FOR CAST A CHILDRENS THEATREPRCS/NOYES CNTR22 - LOU MALNATIS PIZZIL60201196.75$ 11/19/2018 65025 FOODCAST PARTY FOR CAST B CHILDRENS THEATREPRCS/RBT CROWN CNTR FOOD4LESS #0558IL6020224.43$ 10/26/2018 65025 FOODPRESCHOOL MILKPRCS/RBT CROWN CNTR OFFICEMAX/DEPOT 6212IL6020256.25$ 10/26/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/RBT CROWN CNTR THE HOME DEPOT #1902IL6020217.66$ 10/26/2018 62245 OTHER EQ MAINTMAINTENANCE SUPPLIESPRCS/RBT CROWN CNTR THE HOME DEPOT #1902IL6020218.83$ 10/26/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR HALLOWEEN PARTY GAMESPRCS/RBT CROWN CNTR TARGET 00009274IL60202173.56$ 10/31/2018 65025 FOODSNACKS FOR HALLOWEEN PARTYPRCS/RBT CROWN CNTR GFS STORE #1915IL60202158.77$ 11/1/2018 65110 REC PROGRAM SUPPLIESHALLOWEEN PARTY FOODPRCS/RBT CROWN CNTR REVDANCE/TENTH HOUSEIL60714955.77$ 11/6/2018 65110 REC PROGRAM SUPPLIESNUTCRACKER COSTUMESPRCS/RBT CROWN CNTR REVDANCE/TENTH HOUSEIL607141,214.78$ 11/6/2018 65110 REC PROGRAM SUPPLIESNUTCRACKER COSTUMESPRCS/RBT CROWN CNTR WEISSMAN DESIGNS FOR DMO 63139574.30$ 11/6/2018 65110 REC PROGRAM SUPPLIESNUTCRACKER COSTUMESPRCS/RBT CROWN CNTR FOOD4LESS #0558IL60202126.21$ 11/7/2018 65025 FOODAFTER SCHOOL HALF DAY LUNCH AND COOKING SUPPLIESPRCS/RBT CROWN CNTR REVDANCE/TENTH HOUSEIL60714255.93$ 11/7/2018 65110 REC PROGRAM SUPPLIESNUTCRACKER COSTUMESFebruary 18, 2019Page 5 of 845 of 385 BMO Harris Bank Credit Card Statement for the Period Ending November 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATEPOSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPRCS/RBT CROWN CNTR WALMART.COMAR 72716 47.24$ 11/9/2018 65110 REC PROGRAM SUPPLIESNUTCRACKER COSTUMESPRCS/RBT CROWN CNTR INDUSTRIAL BATTERY SALIL60181531.00$ 11/9/2018 62245 OTHER EQ MAINTZAMBONI BATTERY CHARGERPRCS/RBT CROWN CNTR GFS STORE #1915IL60202120.50$ 11/9/2018 65025 FOODFOOD SERVICE SUPPLIES FOR PRESCHOOLPRCS/RBT CROWN CNTR GFS STORE #1915IL60202229.38$ 11/9/2018 65025 FOODGROCERIES FOR PRESCHOOL SNACKSPRCS/RBT CROWN CNTR LEARN TO SKATE USACO 80906251.25$ 11/14/2018 65110 REC PROGRAM SUPPLIESLEARN TO SKATE USA MEMBERSHIPSPRCS/RBT CROWN CNTR WALMART.COMAR 72716119.99$ 11/16/2018 65110 REC PROGRAM SUPPLIESFREEZER TO REPLACE OUT OF SERVICE FREEZERPRCS/RBT CROWN CNTR BOSTON MARKET 0718IL60076135.96$ 11/16/2018 65025 FOODHOLIDAY LUNCH FOR STAFFPRCS/RBT CROWN CNTR CITY WELDING SALES & SIL6007639.40$ 11/16/2018 65050 BUILDING MAINTENANCE MATERIALPROPANEPRCS/RBT CROWN CNTR DOLLARTREEIL6020219.00$ 11/16/2018 65110 REC PROGRAM SUPPLIESNUTCRACKER PROPSPRCS/RBT CROWN CNTR CYT CHICAGOIL60013575.00$ 11/22/2018 65110 REC PROGRAM SUPPLIESNUTCRACKER SCENERYPRCS/RECREATIONBIMBO BAKERIES 7506IL6005356.76$ 10/26/2018 65025 FOODVENDOR APPRECIATION AT THE FARMERS' MARKETPRCS/RECREATIONDOLLAR TREEIL6005314.00$ 10/26/2018 65110 REC PROGRAM SUPPLIESCRAFT SUPPLIES FOR THE FALL FEST AT THE MARKETPRCS/RECREATIOND AND D FINER FOODSIL602015.18$ 10/26/2018 65110 REC PROGRAM SUPPLIESSENS-O-RAMA PROGRAM SUPPLIESPRCS/RECREATIONJEWEL-OSCOIL6020214.97$ 10/26/2018 65110 REC PROGRAM SUPPLIESSENS-O-RAMA PROGRAM SUPPLIESPRCS/RECREATIONJEWEL-OSCOIL6020222.87$ 10/26/2018 65110 REC PROGRAM SUPPLIESSENS-O-RAMA PROGRAM SUPPLIESPRCS/RECREATIONDICK S CLOTHING&SPORTIIL6071431.92$ 10/26/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR BASKETBALL PROGRAMPRCS/RECREATIONLEARN TO SKATE USACO 809061,392.50$ 10/29/2018 62360 MEMBERSHIP DUESLEARN TO SKATE MEMBERSHIPSPRCS/RECREATIONCLASSIC BOWLIL60053216.00$ 10/29/2018 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONPAPA JOHN S #1012IL6020147.49$ 10/29/2018 65025 FOODFOOD FOR KAMEN PARK AFTER SCHOOL PROGRAMPRCS/RECREATIONGFS STORE #1915IL6020220.96$ 10/29/2018 65025 FOODVENDOR APPRECIATION AT THE MARKETPRCS/RECREATIONCITY OF EVANSTONIL602012.00$ 10/30/2018 62490 OTHER PROGRAM COSTSPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONSERVICE SANITATIONIN46406235.00$ 10/30/2018 62375 RENTALSPORTA POTTY RENTAL (OCTOBER) AT THE MARKETPRCS/RECREATIONDISPLAYS2GOMA 02720136.75$ 10/30/2018 65110 REC PROGRAM SUPPLIESEQUIPMENT FOR NOVA TIME EMPLOYEE PUNCH CARD SYSTEMPRCS/RECREATIONJEWEL-OSCOIL6020266.78$ 10/31/2018 65025 FOODSUPPLIES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONSMK*WUFOO.COM CHARGECA 9430139.00$ 11/2/2018 62996 HOLIDAY FOOD DRIVE EXPENSESWEBSITE FOR ONLINE DONATIONS FOR MAYORS HOLIDAY FOOD AND TOY DRIVEPRCS/RECREATIONJEWEL-OSCOIL6020211.04$ 11/2/2018 65110 REC PROGRAM SUPPLIESSENS-O-RAMA SUPPLIESPRCS/RECREATIONTHE HOME DEPOT #1902IL6020239.96$ 11/2/2018 62490 OTHER PROGRAM COSTSADAPTOR FOR ELECTRICAL ON TRAILERPRCS/RECREATIONCLASSIC BOWLIL60053176.00$ 11/5/2018 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONPAPA JOHN S #1012IL6020148.49$ 11/5/2018 65025 FOODFOOD FOR KAMEN PARK AFTER SCHOOL PROGRAMPRCS/RECREATIONJEWEL-OSCOIL6020258.47$ 11/5/2018 65025 FOODMEMORY CAFE REFRESHMENTS FOR PARTICIPANTSPRCS/RECREATIONCITY OF EVANSTONIL602012.00$ 11/6/2018 62490 OTHER PROGRAM COSTSPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONCITY OF EVANSTONIL602012.00$ 11/6/2018 65110 REC PROGRAM SUPPLIESPARKING FOR SWIM PROGRAMPRCS/RECREATIONWEST MARINE #1305IL6064242.34$ 11/6/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR WAXING BOATSPRCS/RECREATIONJEWEL-OSCOIL6020246.80$ 11/7/2018 65110 REC PROGRAM SUPPLIESCHEFS MATES PROGRAMPRCS/RECREATIONMICHAELS STORES 3849IL6007714.00$ 11/8/2018 65110 REC PROGRAM SUPPLIESSENS O RAMA PROGRAM SUPPLIESPRCS/RECREATIONPAPA JOHN S #1012IL6020126.24$ 11/8/2018 65025 FOODFOOD FOR KAMEN PARK AFTER SCHOOL PROGRAMPRCS/RECREATIONENTERPRISE RENT-A-CARIL602021,124.25$ 11/8/201862402 VEHICLE LEASE CHARGESVAN RENTAL FOR SEASONAL MAINTENANCE STAFFPRCS/RECREATION DOLLARTREEIL 60202 12.00$ 11/9/2018 65110 REC PROGRAM SUPPLIESPARK SCHOOL SUPPLY CLOSET SUPPLIESPRCS/RECREATIONJEWEL-OSCOIL6020256.56$ 11/9/2018 65110 REC PROGRAM SUPPLIESSENS O RAMA PROGRAM SUPPLIESPRCS/RECREATIONTHE HOME DEPOT #1902IL6020252.87$ 11/9/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR THE KAMEN PARK AFTER SCHOOL PROGRAMPRCS/RECREATIONSERVICE SANITATIONIN46406(94.29)$ 11/9/2018 62375 RENTALSRENTAL CREDIT FOR REMAINING NOVEMBER PORTA POTTY RENTAL.PRCS/RECREATIONCLASSIC BOWLIL60053224.00$ 11/13/2018 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONCITY OF EVANSTONIL602012.00$ 11/13/2018 62490 OTHER PROGRAM COSTSPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONPAPA JOHN S #1012IL6020138.49$ 11/13/2018 65025 FOODFOOD FOR THE KAMEN PARK AFTER SCHOOL PROGRAMPRCS/RECREATIONDOLLARTREEIL6020274.00$ 11/13/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR THE KAMEN PARK AFTER SCHOOL PROGRAMPRCS/RECREATIONTARGET 00009274IL60202100.63$ 11/13/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR THE KAMEN PARK AFTER SCHOOL PROGRAMPRCS/RECREATIONJEWEL-OSCOIL6020244.00$ 11/14/2018 65025 FOODFOOD SUPPLIES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONTHE HOME DEPOT #1902IL6020274.91$ 11/14/2018 65110 REC PROGRAM SUPPLIESSTORAGE TOTESPRCS/RECREATIONOFFICEMAX/DEPOT 6212IL6020229.99$ 11/15/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIES FOR FILESPRCS/RECREATIONWALGREENS #4218IL6020213.16$ 11/15/2018 65025 FOODNAPKINS FOR BOB DORNEKERS GOODBYE PARTYPRCS/RECREATIONMICHAELS STORES 3849IL6007766.40$ 11/16/2018 65110 REC PROGRAM SUPPLIESSENSORAMA PROGRAM SUPPLIESPRCS/RECREATIONPAPA JOHN S #1012IL6020155.48$ 11/16/2018 65025 FOODFOOD FOR THE KAMEN PARK AFTER SCHOOL PROGRAMPRCS/RECREATIONJEWEL-OSCOIL607148.49$ 11/16/2018 65110 REC PROGRAM SUPPLIESSENS-O-RAMA PROGRAM SUPPLIESPRCS/RECREATIONPARTY CITY 15IL6071493.85$ 11/16/2018 62490 OTHER PROGRAM COSTSMASKS GIVEAWAYS FOR DJ SKATEPRCS/RECREATIONCLASSIC BOWLIL60053176.00$ 11/19/2018 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONELK GROVE BOWLIL60007150.00$ 11/20/2018 62507 FIELD TRIPSLANE RESERVATION FOR BOWLING PROGRAMPRCS/RECREATIONCITY OF EVANSTONIL602012.00$ 11/20/2018 62490 OTHER PROGRAM COSTSPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONCITY OF EVANSTONIL602012.00$ 11/20/2018 65110 REC PROGRAM SUPPLIESPARKING FOR SWIM PROGRAMPRCS/RECREATIONJEWEL-OSCOIL6020244.93$ 11/21/2018 65110 REC PROGRAM SUPPLIESCHEF'S MATE PROGRAM SUPPLYPRCS/RECREATIONPARTY CITY 1002IL60563151.23$ 11/21/2018 65110 REC PROGRAM SUPPLIESPROGRAM SUPPLY FOR HOLIDAY PARTYPRCS/RECREATIONFVSRA.ORGIL6050670.00$ 11/22/2018 62507 FIELD TRIPSADMISSION FEE FOR SWIM MEET FOR 7 ATHLETESPRCS/RECREATIONFVSRA.ORGIL6050610.00$ 11/23/2018 62507 FIELD TRIPSSWIM MEET ENTRY FEE FOR ADDITIONAL SWIMMERPRCS/YTH ENGAGEMENT CITY OF EVANSTON MOBILIL602011.35$ 10/31/2018 62490 OTHER PROGRAM COSTSOUTREACHPRCS/YTH ENGAGEMENT 4TE*ILSECRETARYOFSTATEIL6000750.00$ 11/1/2018 62490 OTHER PROGRAM COSTSWORKFORCE DEVELOPMENTPRCS/YTH ENGAGEMENT 4TE*ILSECOFSTATESFEE DIL627561.18$ 11/1/2018 62490 OTHER PROGRAM COSTSWORKFORCE DEVELOPMENTPRCS/YTH ENGAGEMENT CITY OF EVANSTON MOBILIL602010.85$ 11/2/2018 62490 OTHER PROGRAM COSTSOUTREACHPRCS/YTH ENGAGEMENT CITY OF EVANSTON MOBILIL602010.85$ 11/2/2018 62490 OTHER PROGRAM COSTSOUTREACHPRCS/YTH ENGAGEMENT SMK*SURVEYMONKEY.COMCA 9430129.00$ 11/8/2018 62490 OTHER PROGRAM COSTSMAYORS SUMMER YOUTH EMPLOYMENT SURVEYPRCS/YTH ENGAGEMENT VENNGAGE.COMON L3S4C149.00$ 11/19/2018 62490 OTHER PROGRAM COSTSMSYEP RENTED VAN TOLLSPRCS/YTH ENGAGEMENT SQ *SQ *FRESH PRINTS OIL60202272.80$ 11/20/2018 62490 OTHER PROGRAM COSTSKINGIAN NONVIOLENCE PROGRAM/OUTREACHPRCS/YTH ENGAGEMENT SP * EJI MARKETAL 3610450.00$ 11/23/2018 62490 OTHER PROGRAM COSTSTRAINING MATERIALSPUBLIC WORKS AGENCY THE HOME DEPOT #1902IL6020264.32$ 11/2/2018 65085 MINOR EQUIP & TOOLSDRIVEWAY MARKERSPUBLIC WORKS AGENCY TST* TAG S BAKERYIL6020123.84$ 11/5/2018 65025 FOODPWA SUPERVISOR ANNUAL MEETINGPUBLIC WORKS/PLAN-ENG TRAFFIC CONTROL CORPIL60517100.00$ 10/26/2018 65085 MINOR EQUIP & TOOLSRADAR HEAD REPLACEMENTPUBLIC WORKS/PLAN-ENG ILLINOIS LANDSCAPIL60523119.00$ 10/26/2018 62295 TRAINING & TRAVELARCHITECTURAL CONFERENCE REGISTRATIONPUBLIC WORKS/PLAN-ENG PAYPAL *CHICAGOMETRCA 95131350.00$ 10/31/2018 62295 TRAINING & TRAVELARCGIS SOFTWARE TRAININGPUBLIC WORKS/PLAN-ENG THE HOME DEPOT #1902IL6020237.33$ 11/13/2018 65085 MINOR EQUIP & TOOLSFLASHLIGHTS FOR ENGINEERING BUREAUPUBLIC WORKS/PLAN-ENG COLUMBIA CASCADE COMPAOR 97201490.00$ 11/15/2018 65515 OTHER IMPROVEMENTSREPLACEMENT SIGN FOR LAKEFRONT EXERCISE STATIONPUBLIC WORKS/PLAN-ENG TRIBUNE PUBLISHING COMTX 75067125.38$ 11/22/2018 62205 ADVERTISINGSPECIAL ASSESSMENT PUBLIC NOTICE FOR 2017 ALLEYSPUBLIC WORKS/SERVICE EREPLACEMENTPARTS.COMFL 3423855.78$ 10/26/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BLOWER PARTSPUBLIC WORKS/SERVICE HAROLD S TRUE VALUE HDIL602017.58$ 10/26/2018 65085 MINOR EQUIP & TOOLSSTRING FOR TIE-ONS FOR TEMP. POSTINGSPUBLIC WORKS/SERVICE THE HOME DEPOT 1902IL60202227.60$ 10/26/2018 65115 TRAFFIC CONTROL SUPPLIESPLYWOOD FOR POSTING BOARDS, ANCHORING CEMENT, STAPLESPUBLIC WORKS/SERVICE OFFICE DEPOT #510IL6020117.08$ 10/31/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/SERVICE THE HOME DEPOT 1902IL60202219.34$ 10/31/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE PAINT SUPPLIES, TOOLS, SHOP SUPPLIESPUBLIC WORKS/SERVICE LANDSCAPE STRUCTURES IMN 5532895.68$ 10/31/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PERRY PARK SWING PARTSPUBLIC WORKS/SERVICE EVANSTON LUMBERIL60202261.00$ 11/1/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE LAKEFRONT EXERCISE STATIONPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL6020237.98$ 11/1/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE FENCE ARBORETUMPUBLIC WORKS/SERVICE THE HOME DEPOT 1902IL6020286.72$ 11/2/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE FENCE ARBORETUMPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL6020219.04$ 11/2/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE EXERCISE STATIONFebruary 18, 2019Page 6 of 846 of 385 BMO Harris Bank Credit Card Statement for the Period Ending November 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATEPOSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPUBLIC WORKS/SERVICE USPS PO 1626220204IL 60201 6.70$ 11/6/2018 62315 POSTAGECERTIFIED MAILPUBLIC WORKS/SERVICE SHELL OIL 57444176606IL 60202 30.16$ 11/9/2018 65035 PETROLEUM PRODUCTSSMALL EQUIPMENT FUELPUBLIC WORKS/SERVICE SHELL OIL 57444176606IL6020285.00$ 11/9/2018 65035 PETROLEUM PRODUCTSSMALL EQUIPMENT FUELPUBLIC WORKS/SERVICE MAGID GLOVE SAFETYIL60446558.42$ 11/9/2018 65090 SAFETY EQUIPMENTCOLD WEATHER PPE/SAFETY LANYARDSPUBLIC WORKS/SERVICE ACMETOOLS.COMND 582031.00$ 11/9/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL METAL DUST COLLECTORPUBLIC WORKS/SERVICE ACMETOOLS.COMND 582031,298.00$ 11/9/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL METAL DUST COLLECTORPUBLIC WORKS/SERVICE OFFICE DEPOT #510IL6020190.74$ 11/14/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/SERVICE AMERICAN PUBLIC WORKSMO 84108309.45$ 11/14/2018 65010 BOOKS, PUBLICATIONS, MAPSAPWA PUBLICATIONSPUBLIC WORKS/SERVICE THE HOME DEPOT 1902IL6020286.11$ 11/15/2018 65085 MINOR EQUIP & TOOLSBATTERIES, FLASHLLIGHTSPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL6020217.74$ 11/16/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE CIVIC HOLIDAY DECORPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL6020233.42$ 11/16/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE TOOLS, SHOP SUPPLIESPUBLIC WORKS/SERVICE MAGID GLOVE SAFETYIL604461,494.35$ 11/16/2018 65090 SAFETY EQUIPMENTSAFETY HARNESS AND LANYARDPUBLIC WORKS/SERVICE TREE STUFF.COMIN462681,453.88$ 11/16/2018 65090 SAFETY EQUIPMENTTECHNICAL RIGGING EQUIPMENTPUBLIC WORKS/SERVICE SHERRILLTRENC 274091,115.00$ 11/16/2018 65090 SAFETY EQUIPMENTTECHNICAL RIGGING EQUIPMENTPUBLIC WORKS/SERVICE INSTRUMENT SALES/PARTDOR 972302,920.08$ 11/16/2018 65085 MINOR EQUIP & TOOLSPAVEMENT SENSORSPUBLIC WORKS/SERVICE GEMPLER SWI 53546384.44$ 11/16/2018 65085 MINOR EQUIP & TOOLSWINTER GLOVESPUBLIC WORKS/SERVICE THE HOME DEPOT 1902IL6020296.01$ 11/19/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE TREE PROTECTION ARBORETUMPUBLIC WORKS/SERVICE OFFICE DEPOT #510IL6020125.58$ 11/21/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL6020229.31$ 11/21/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE HARDWAREPUBLIC WORKS/SERVICE SHERRILLTRENC 27409(1,115.00)$ 11/21/2018 65090 SAFETY EQUIPMENTCREDIT - TAXES INCLUDEDPUBLIC WORKS/SERVICE SHERRILLTRENC 274091,013.64$ 11/21/2018 65090 SAFETY EQUIPMENTTECHNICAL RIGGING EQUIPMENTPUBLIC WORKS/SERVICE RUSSO POWER - SCHILLERIL60176668.79$ 11/22/2018 65035 PETROLEUM PRODUCTSGAS FOR SAWSPUBLIC WORKS/SERVICE RUSSO POWER - SCHILLERIL60176710.79$ 11/22/2018 65090 SAFETY EQUIPMENTPPE (HELMETS, VISOR)/MISC GEARPUBLIC WORKS/SERVICE TRAFFIC CONTROL AND PRIL60185675.00$ 11/22/2018 65115 TRAFFIC CONTROL SUPPLIESSIGN ID/DATE STICKERSPUBLIC WORKS/SERVICE SHELL OIL 57444176606IL6020237.04$ 11/22/2018 65085 MINOR EQUIP & TOOLSSAW BLADES, RAKES, PRUNERSPUBLIC WORKS/SERVICE TREE STUFF.COMIN46268727.56$ 11/22/2018 65090 SAFETY EQUIPMENTCHAIN SAW LANYARDS AND POLE SAW SAFETY EQUIPMENTPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL6020270.60$ 11/23/2018 62199 PRK MAINTENANCE & FURNITUR REPLACE LAGOON RAMP PROJECTPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL602028.32$ 11/23/2018 65085 MINOR EQUIP & TOOLSBRINE MAKERPUBLIC WORKS/WTR PROD GIH*GLOBALINDUSTRIALEQFL 33144125.33$ 10/26/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SCOTCH BRITE PADS.PUBLIC WORKS/WTR PROD INDUSTRIAL SAFETY PRODFL 33172140.06$ 10/26/2018 65090 SAFETY EQUIPMENTCOLD WEATHER HEAD GEAR.PUBLIC WORKS/WTR PROD INT*IN *EVANSTON ORGANIL60076680.00$ 10/26/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTS BLACK DIRT.PUBLIC WORKS/WTR PROD MCMASTER-CARRIL60126142.65$ 10/26/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS STEEL KEY STOCK.PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COMNY 133401,224.97$ 10/26/2018 65090 SAFETY EQUIPMENTWINTER GLOVES/GEAR.PUBLIC WORKS/WTR PROD DATAWAVEUT 84045221.96$ 10/26/2018 65085 MINOR EQUIP & TOOLSGROSS POINT ROAD TRANSMITTER.PUBLIC WORKS/WTR PROD AMERICAN WATER WORKS AIL6017436.00$ 10/30/2018 62295 TRAINING & TRAVELISAWWA SEMINAR: METERS & METERING SYSTEMS, FOR DAVE ELSTON.PUBLIC WORKS/WTR PROD BOLT DEPOT, INC.MA 02043451.67$ 10/30/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS STEEL FASTENERS.PUBLIC WORKS/WTR PROD GRAINGERIL6004520.37$ 10/31/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DISINFECTANT FOR THE NORTH AND SOUTH STANDPIPE INSPECTIONS.PUBLIC WORKS/WTR PROD METAL SUPERMARKETS NILIL601742,378.60$ 10/31/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS STEEL ANGLE.PUBLIC WORKS/WTR PROD GORDON ELECTRIC SUPPLYIL60901(8.15)$ 10/31/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CREDIT FOR TAX CHARGED ON PREVIOUS STATEMENT.PUBLIC WORKS/WTR PROD PROTEC EQUIPMENT RESOUTX 75050339.10$ 10/31/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL RENTAL OF TDR TEST EQUIPMENT FOR INTAKE HEATER CABLE FAULT FINDING.PUBLIC WORKS/WTR PROD GIH*GLOBALINDUSTRIALEQFL 3314444.30$ 11/1/2018 65090 SAFETY EQUIPMENTDISPOSABLE GLOVES.PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902IL6020238.51$ 11/1/2018 65085 MINOR EQUIP & TOOLSGRINDER WHEELS.PUBLIC WORKS/WTR PROD CAMPWORLD/GANDER/OVERTKY 4210444.18$ 11/1/2018 65090 SAFETY EQUIPMENTSAFETY AIR HORNS.PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COMNY 1334055.97$ 11/1/2018 65090 SAFETY EQUIPMENTBAND-AIDS.PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COMNY 1334052.89$ 11/1/2018 65090 SAFETY EQUIPMENTSAFETY GLASSES.PUBLIC WORKS/WTR PROD GIH*GLOBALINDUSTRIALEQFL 3314444.30$ 11/2/2018 65090 SAFETY EQUIPMENTDISPOSABLE GLOVES.PUBLIC WORKS/WTR PROD ZORO TOOLS INCIL60089269.80$ 11/2/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AIR HANDLER FILTERS.PUBLIC WORKS/WTR PROD THE WEBSTAURANT STOREPA 17602162.04$ 11/2/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MULTI-FOLD TOWELS.PUBLIC WORKS/WTR PROD ONLINEMETALS.COMWA 981091,160.09$ 11/2/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS STEEL THREADED ROD.PUBLIC WORKS/WTR PROD FULL SOURCE LLCFL 32256112.00$ 11/6/2018 65090 SAFETY EQUIPMENTRAIN JACKETS.PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COMNY 1334033.20$ 11/6/2018 65090 SAFETY EQUIPMENTDISPOSABLE COVERALLS.PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COMNY 13340391.02$ 11/6/2018 65090 SAFETY EQUIPMENTFULL FACE RESPIRATOR.PUBLIC WORKS/WTR PROD AWWA.ORGCO 802353,846.00$ 11/7/2018 62360 MEMBERSHIP DUESAMERICAN WATER WORKS ASSOCIATION ANNUAL MEMBERSHIP FEE FOR THE WATER PRODUCTION BUREAU.PUBLIC WORKS/WTR PROD FULL SOURCE LLCFL 32256(8.91)$ 11/7/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REFUND OF TAX CHARGED ON LAST MONTH'S STATEMENT.PUBLIC WORKS/WTR PROD GIH*GLOBALINDUSTRIALEQFL 33144607.17$ 11/7/2018 65090 SAFETY EQUIPMENTFALL RESTRAINT HARNESSES.PUBLIC WORKS/WTR PROD THE HOME DEPOT 1902IL60202443.63$ 11/7/2018 65085 MINOR EQUIP & TOOLSVARIOUS SMALL TOOLS AND SUPPLIES.PUBLIC WORKS/WTR PROD WATER PRODUCTS COMPANYIL60504559.80$ 11/7/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 3/4" X 1" LEAD PACKS.PUBLIC WORKS/WTR PROD WATER PRODUCTS COMPANYIL605042,340.09$ 11/7/201865080 MERCHANDISE FOR RESALETAPPING SADDLES.PUBLIC WORKS/WTR PROD BOLT DEPOT, INC.MA 02043 122.84$ 11/7/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS STEEL BOLTS.PUBLIC WORKS/WTR PROD TRAFFIC SAFETY STORE IPA 19380 794.55$ 11/7/2018 65090 SAFETY EQUIPMENTLED BARRICADE LIGHTS.PUBLIC WORKS/WTR PROD ZORO TOOLS INCIL6008995.80$ 11/8/2018 65035 PETROLEUM PRODUCTSFOOD GRADE GREASE.PUBLIC WORKS/WTR PROD BOLT DEPOT, INC.MA 020431,660.16$ 11/8/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTS STAINLESS STEEL BOLTS.PUBLIC WORKS/WTR PROD GRAINGERIL60045102.12$ 11/9/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BATTERY CHARGER FOR THE 500 KW GENERATOR.PUBLIC WORKS/WTR PROD GRAINGERIL60045230.40$ 11/9/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CORE BITS.PUBLIC WORKS/WTR PROD AMERICAN WATER WORKS AIL6017436.00$ 11/9/2018 62295 TRAINING & TRAVELISAWWA SEMINAR: ENERGY SAVINGS THROUGH VALVE SELECTION.PUBLIC WORKS/WTR PROD CARQUEST 2759IL60202413.98$ 11/9/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 2 REPLACEMENT BATTERIES FOR THE 5 KV GENERATOR GOVERNOR.PUBLIC WORKS/WTR PROD THE HOME DEPOT 1902IL60202221.55$ 11/9/2018 65085 MINOR EQUIP & TOOLSSMALL TOOLS.PUBLIC WORKS/WTR PROD KCTOOLCOKS 6606157.62$ 11/9/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BULK SCREW BITS.PUBLIC WORKS/WTR PROD BULBS.COM INCMA 01603174.50$ 11/9/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BULK LED BULBS.PUBLIC WORKS/WTR PROD NOR*NORTHERN TOOLMN 55337212.48$ 11/9/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ABSORBANT MATS.PUBLIC WORKS/WTR PROD GEMPLER SWI 53546173.96$ 11/9/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL RUBBER OVERBOOTS.PUBLIC WORKS/WTR PROD GIH*GLOBALINDUSTRIALEQFL 3314441.90$ 11/13/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL POWER STRIP.PUBLIC WORKS/WTR PROD ZORO TOOLS INCIL6008921.98$ 11/13/2018 65085 MINOR EQUIP & TOOLSSAFETY STYLE UTILITY KNIVES.PUBLIC WORKS/WTR PROD ZORO TOOLS INCIL6008954.29$ 11/13/2018 65090 SAFETY EQUIPMENTRUBBER GLOVES.PUBLIC WORKS/WTR PROD MCMASTER-CARRIL60126130.04$ 11/13/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HEX SCREWS.PUBLIC WORKS/WTR PROD MCMASTER-CARRIL6012642.96$ 11/13/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS STEEL HEX SCREWS.PUBLIC WORKS/WTR PROD LCOM-IEI INCMA 0184585.83$ 11/13/2018 65085 MINOR EQUIP & TOOLSFIBER OPTIC TEST CABLES.PUBLIC WORKS/WTR PROD GIH*GLOBALINDUSTRIALEQFL 33144258.01$ 11/14/2018 65090 SAFETY EQUIPMENTFALL RESTRAINT HARNESSES.PUBLIC WORKS/WTR PROD AUTOMATIONDIRECT.COMGA 3004037.34$ 11/14/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PUSH BUTTONS.PUBLIC WORKS/WTR PROD AUTOMATIONDIRECT.COMGA 30040(3.39)$ 11/14/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REFUND OF TAX CHARGED ON LAST MONTH'S STATEMENT.PUBLIC WORKS/WTR PROD ZIEBELL WATER SERVIIL600072,427.50$ 11/14/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTS REPAIR CAPS AND VALVE BOX STABILIZERS.PUBLIC WORKS/WTR PROD LEE JENSEN SALESIL60014200.00$ 11/14/2018 65090 SAFETY EQUIPMENTFILTERS FOR GAS DETECTORS.PUBLIC WORKS/WTR PROD MSCNY 11747288.40$ 11/14/2018 65085 MINOR EQUIP & TOOLSBATTERIES.PUBLIC WORKS/WTR PROD THE WEBSTAURANT STOREPA 17602(9.53)$ 11/14/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REFUND OF TAX CHARGED ON LAST STATEMENT.PUBLIC WORKS/WTR PROD THE LOCK PEOPLECA 92020141.80$ 11/15/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PADLOCKS.PUBLIC WORKS/WTR PROD GRAINGERIL6004538.40$ 11/15/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DOOR ROLLERS FOR GARAGE #7.PUBLIC WORKS/WTR PROD ZORO TOOLS INCIL60089121.00$ 11/15/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STORAGE CARTONS FOR DAILY LOG SHEETS.PUBLIC WORKS/WTR PROD DREISILKER ELECTRIC MOIL601371,094.22$ 11/15/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL VFD FOR #3 SLOW MIX.PUBLIC WORKS/WTR PROD PANERA BREAD #600645IL60201203.03$ 11/15/2018 65025 FOODFIRST DAY CMMS TRAINING LUNCH FOR 14 PEOPLE.February 18, 2019Page 7 of 847 of 385 BMO Harris Bank Credit Card Statement for the Period Ending November 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATEPOSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPUBLIC WORKS/WTR PROD SOUTH LOOPIL 60604 51.00$ 11/15/2018 62295 TRAINING & TRAVEL PARKING TO ATTEND WATER INFRASTRUCTURE FINANCE AND INNOVATION ACT (WIFIA) SESSIONS IN CHICAGOPUBLIC WORKS/WTR PROD DEALERS INDUSTRIAL EQUNJ 07205 296.39$ 11/15/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REPLACEMENT CONDENSATE PUMP MOTOR.PUBLIC WORKS/WTR PROD ENERGY EQUIPMENT & CONPA 18109 883.42$ 11/15/2018 65085 MINOR EQUIP & TOOLS BOILER FLAME CONTROL CHASSIS.PUBLIC WORKS/WTR PROD GIH*GLOBALINDUSTRIALEQFL 33144 86.28$ 11/16/2018 65085 MINOR EQUIP & TOOLS INDUSTRIAL HEATER.PUBLIC WORKS/WTR PROD GIH*GLOBALINDUSTRIALEQFL 33144 121.43$ 11/16/2018 65090 SAFETY EQUIPMENT FALL RESTRAINT HARNESS.PUBLIC WORKS/WTR PROD GIH*GLOBALINDUSTRIALEQFL 33144 59.08$ 11/16/2018 65090 SAFETY EQUIPMENT SAFETY GLOVES.PUBLIC WORKS/WTR PROD HOMEDEPOT.COMGA 30339 254.87$ 11/16/2018 65085 MINOR EQUIP & TOOLS DIAMOND CORE BITS.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 736.10$ 11/16/2018 65050 BUILDING MAINTENANCE MATERIAL PAPER GOODS FOR THE SERVICE BUILDING.PUBLIC WORKS/WTR PROD SARPINO S PIZZERIA EVAIL 60202 73.27$ 11/16/2018 65025 FOODSECOND DAY CMMS TRAINING LUNCH FOR 14 PEOPLE.PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902IL 60202 245.14$ 11/16/2018 65085 MINOR EQUIP & TOOLS MICROWAVE OVEN.PUBLIC WORKS/WTR PROD INDUSTRIAL NETWORKINGTX 75001 614.45$ 11/16/2018 65085 MINOR EQUIP & TOOLS MORTON GROVE NILES WATER COMMISSION TRANSCEIVERS.PUBLIC WORKS/WTR PROD E-CONOLIGHTWI 53177 146.22$ 11/16/2018 65085 MINOR EQUIP & TOOLS EMERGENCY LIGHTS.PUBLIC WORKS/WTR PROD ZORO TOOLS INCIL 60089 117.45$ 11/19/2018 65085 MINOR EQUIP & TOOLS INDUSTRIAL HEATER.PUBLIC WORKS/WTR PROD ILLINOIS AWWAIL 60174 47.00$ 11/20/2018 62295 TRAINING & TRAVEL ISAWWA SEMINAR: IN PLANT TRAINING & TOUR, FOR JAMES MURZYN.PUBLIC WORKS/WTR PROD ILLINOIS AWWAIL 60174 36.00$ 11/20/2018 62295 TRAINING & TRAVEL ISAWWA SEMINAR: METERS & METERING SYSTEMS, FOR REID CARNAHAN.PUBLIC WORKS/WTR PROD SAFETY KLEEN SYSTEMS BTX 75024 295.00$ 11/20/2018 65035 PETROLEUM PRODUCTS WASTE OIL AND SOLVENT REMOVAL.PUBLIC WORKS/WTR PROD PETERSEN PRODUCTSWI 53021 109.80$ 11/20/2018 65085 MINOR EQUIP & TOOLS PIPE REPAIR PLUGS.PUBLIC WORKS/WTR PROD PAYPAL *ALWAYZ SALECA 95131 9.95$ 11/21/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL IPHONE CASE.PUBLIC WORKS/WTR PROD EREPLACEMENTPARTS.COMFL 34238 108.89$ 11/21/2018 65085 MINOR EQUIP & TOOLS VACUUM BASE PARTS.PUBLIC WORKS/WTR PROD BISCO OF FLORIDAFL 34982 74.80$ 11/21/2018 65085 MINOR EQUIP & TOOLS DRILL BITS.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 127.48$ 11/21/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GATE VALVES.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 762.15$ 11/21/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GATE VALVES.PUBLIC WORKS/WTR PROD ACTION AUTO SERVICESIL 60067 1,066.80$ 11/21/2018 62245 OTHER EQ MAINT SUCTION TUBES.PUBLIC WORKS/WTR PROD MID AMERICAN WATER WAUIL 60084 2,043.60$ 11/21/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTS NON-BID BRASS.PUBLIC WORKS/WTR PROD BEST BUY 00003137IL 60202 43.99$ 11/21/2018 62245 OTHER EQ MAINT SEWER CAMERA PRINTER INK CARTRIDGE.PUBLIC WORKS/WTR PROD LCOM-IEI INCMA 01845 307.25$ 11/21/2018 65085 MINOR EQUIP & TOOLS MORTON GROVE NILES WATER COMMISSION PATCH PANEL.PUBLIC WORKS/WTR PROD LCOM-IEI INCMA 01845 24.78$ 11/21/2018 65085 MINOR EQUIP & TOOLS PATCH PANEL INSERT.PUBLIC WORKS/WTR PROD AUTOMATIONDIRECT.COMGA 30040 187.50$ 11/22/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BULK EXTENSION CORD WIRE.PUBLIC WORKS/WTR PROD HARD ROCK CONCRETE CUTIL 60090 198.00$ 11/22/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 1" CORING BITS (2).PUBLIC WORKS/WTR PROD MSCNY 11747 155.92$ 11/22/2018 65085 MINOR EQUIP & TOOLS BATTERIES.PUBLIC WORKS/WTR PROD TRAFFIC SAFETY STORE IPA 19380 271.84$ 11/22/2018 65090 SAFETY EQUIPMENT LED BARRICADE LIGHTS.PUBLIC WORKS/WTR PROD ZORO TOOLS INCIL 60089 11.20$ 11/23/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL BOXES.PUBLIC WORKS/WTR PROD ZORO TOOLS INCIL 60089 212.99$ 11/23/2018 65085 MINOR EQUIP & TOOLS SNAP RING PLIERS.PUBLIC WORKS/WTR PROD ZORO TOOLS INCIL 60089 108.65$ 11/23/2018 65090 SAFETY EQUIPMENTHARD HATS.ALL OTHER NOVEMBER TOTAL154,991.78$ LOCAL NOVEMBER TOTAL (246 TRANSACTIONS)29,064.05$ NON LOCAL NOVEMBER TOTAL (411 TRANSACTIONS)125,927.73$ 154,991.78$ February 18, 2019Page 8 of 848 of 385 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Hitesh Desai, Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: Amazon Credit Card Activity- BMO Date: February 7, 2019 Recommended Action: Staff recommends approval of the City of Evanston’s BMO Amazon Credit Card Activity for the period ending November 26, 2018. Summary: Amazon Credit Card Activity – Period Ending November 26, 2018 BMO $ 6,369.59 Attachments: Amazon November Credit Card Transactions For City Council meeting of February 11, 2019 Item A3 Business of the City by Motion: Amazon Credit Card Activity For Action Memorandum 49 of 385 BMO Harris Bank Credit Card Statement for the Period Ending November 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONADMIN SVCS/FAC MGMT AMZN MKTP US*M81VM98A0337.52$ 11/8/2018 65090 SAFETY EQUIPMENTTOOLS FOR METER REPLACEMENTADMIN SVCS/FAC MGMT AMZN MKTP US*M854P78A2310.00$ 11/9/2018 65090 SAFETY EQUIPMENTWINTER PPEADMIN SVCS/FAC MGMT AMZN MKTP US*M85KO08D114.98$ 11/9/2018 65090 SAFETY EQUIPMENTWINTER PPEADMIN SVCS/FAC MGMT AMZN MKTP US*M85C57Q1245.95$ 11/9/2018 65090 SAFETY EQUIPMENTFLEET OFFICE SUPPLIESADMIN SVCS/FAC MGMT AMZN MKTP US*M85OG526042.57$ 11/13/2018 65090 SAFETY EQUIPMENTROUTER BIT AND BEARING SETADMIN SVCS/INFO SYS AMAZON.COM*M891U3JE143.16$ 10/26/2018 65555 PERSONAL COMPUTER EQCABLES TICKET 23757ADMIN SVCS/INFO SYS AMZN MKTP US*M86TS7T1278.00$ 10/26/2018 65555 PERSONAL COMPUTER EQTONER CARTRIDGEADMIN SVCS/INFO SYS AMZN MKTP US*M83KX01C237.84$ 10/30/2018 62250 COMPUTER EQUIPMENT MAINTTEMP SWITCH FOR SHERMAN GARAGEADMIN SVCS/INFO SYS AMZN MKTP US*M83UP21U158.14$ 10/30/2018 65555 PERSONAL COMPUTER EQTICKET 23805 REPLACEMENT DISK DRIVEADMIN SVCS/INFO SYS AMZN MKTP US*M811H3150400.74$ 10/31/2018 62449 CITATION AND SECONDARY COLLECTABLE CASH REGISTERS TICKET 23392ADMIN SVCS/INFO SYS AMZN MKTP US*M87IT3G8151.95$ 11/2/2018 62250 COMPUTER EQUIPMENT MAINTDESK MOUNT FOR CREDIT CARD MACHINE AT PDADMIN SVCS/INFO SYS AMAZON WEB SERVICES285.34$ 11/2/2018 62341 INTERNET SOLUTION PROVIDERSAWS STORAGE GATEWAYADMIN SVCS/INFO SYS AMZN MKTP US*M805R3XJ2238.88$ 11/2/2018 65555 PERSONAL COMPUTER EQHARD DRIVE AND RAMADMIN SVCS/INFO SYS AMAZON.COM*M89755BG2200.00$ 11/7/2018 65045 LICENSING/REGULATORY SUPPTICKET 23934 COIN SORTING MACHINEADMIN SVCS/INFO SYS AMZN MKTP US*M83I11BL2106.44$ 11/7/2018 62250 COMPUTER EQUIPMENT MAINTPOWER SUPPLYS FOR PTZ CAMERASADMIN SVCS/INFO SYS AMZN MKTP US*M85I15QE1120.95$ 11/9/2018 62250 COMPUTER EQUIPMENT MAINTNETWORK CARDS FOR PD AND SPARE POWER SUPPLYADMIN SVCS/INFO SYS AMAZON.COM*M89QN1K421,409.71$ 11/15/2018 64546 ELECTRONIC EQUIPMENT/SUPPLIES (IT) LAPTOP REPLACEMENT TICKET 23269ADMIN SVCS/INFO SYS AMZN MKTP US*M84FI172247.05$ 11/16/2018 62250 COMPUTER EQUIPMENT MAINTCABLES TICKET 23755ADMIN SVCS/INFO SYS AMZN MKTP US*M88L12IM0868.00$ 11/16/2018 65555 PERSONAL COMPUTER EQCISCO PHONES TICKET 23898ADMIN SVCS/INFO SYS AMZN MKTP US*M81JO4I4146.99$ 11/16/2018 65555 PERSONAL COMPUTER EQPOWER STRIPADMIN SVCS/INFO SYS AMZN MKTP US*M884X9IF027.98$ 11/16/2018 65555 PERSONAL COMPUTER EQEXTENSION CORDS TICKET 23816ADMIN SVCS/INFO SYS AMZN MKTP US*M87IY4I616.69$ 11/16/2018 65555 PERSONAL COMPUTER EQTICKET 24024 PHONE CABLEADMIN SVCS/INFO SYS AMZN MKTP US*M85BY9WF1116.40$ 11/19/2018 62250 COMPUTER EQUIPMENT MAINTCABLES TICKET 23755ADMIN SVCS/INFO SYS AMZN MKTP US*M82J14RR228.94$ 11/20/2018 65555 PERSONAL COMPUTER EQPEAK PERFORMANCE ACADEMY BOOKADMIN SVCS/INFO SYS AMAZON.COM*M037H9FY1134.99$ 11/21/2018 62250 COMPUTER EQUIPMENT MAINTREPLACEMENT SSD HARD DRIVEADMIN SVCS/INFO SYS AMZN MKTP US*M09GV6FL1251.09$ 11/21/2018 65555 PERSONAL COMPUTER EQEPD SURVEILLANCE EQUIPMENTADMIN SVCS/INFO SYS AMZN MKTP US*M82B22Y62479.00$ 11/21/2018 65555 PERSONAL COMPUTER EQCRADLEPOINT 4G ROUTER FOR NORTH BRANCH LIBRARYADMIN SVCS/INFO SYS AMZN MKTP US*M041894P1149.40$ 11/22/2018 62250 COMPUTER EQUIPMENT MAINTCISCO ASA RACKMOUNT KIT FOR TYLER FIREWALLADMIN SVCS/INFO SYS AMAZON.COM*M040B6L61160.03$ 11/23/2018 62250 COMPUTER EQUIPMENT MAINT24205 REPLACEMENT BATTERY FOR FLEET UPSADMIN SVCS/PARKING AMZN MKTP US*M859V0AA235.22$ 10/26/201865045 LICENSING AND REGULATORY SUPPLIESFLASHLIGHT FOR NEW PART TIME PEOADMIN SVCS/PARKINGAMZN MKTP US*M873252T210.99$ 11/15/201865045 LICENSING AND REGULATORY SUPPLIESNAME TAG FOR NEW PT PEO A. WILSONPUBLIC WORKS AGENCYAMZN MKTP US*M88BN38I059.70$ 11/8/2018 65555 PERSONAL COMPUTER EQPROTECTIVE CASES FOR TABLETSPUBLIC WORKS/PLAN-ENG AMZN MKTP US*M891X325297.95$ 11/14/2018 65090 SAFETY EQUIPMENTPROTECTIVE GLOVES FOR ENGINEERING STAFFPUBLIC WORKS/PLAN-ENG AMZN MKTP US*M850R79Y237.06$ 11/16/2018 65090 SAFETY EQUIPMENTPROTECTIVE GLOVES FOR ENGINEERING STAFFPUBLIC WORKS/PLAN-ENG AMZN MKTP US*M86DJ2WH129.94$ 11/19/2018 65090 SAFETY EQUIPMENTSAFETY SUPPLIESAMAZON NOVEMBER TOTAL6,369.59$ February 18, 2019Page 1 of 150 of 385 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Wally Bobkiewicz, City Manager Kumar Jensen, Sustainability Coordinator Subject: Environmental Monitoring Study - Waste Transfer Station (RFP 18-57) Date: February 5, 2018 Recommended Action Staff recommends that City Council authorize the City Manager to execute a contract for the Environmental Monitoring Study – Waste Transfer Station (RFP 18-57) with RHP Risk Management (8745 W. Higgins Rd. Suite 320 Chicago, IL 60631) in the amount of $229,300.00 with a potential additional amount of $40,032.00 to purchase monitoring equipment after the study is complete. Funding Source Funding for the study will be provided from the Capital Improvement Program (CIP) (Account 415.40.4219.62145-119005). This account draws funds from the settlement funds awarded to the City in 2016 which equal $1,263,247.90 and the per ton host fee paid to the City which had a balance of $86,412.00 as of February 5, 2019. Summary On November 8, 2018 staff issued a Request for Proposal for professional environmental monitoring services to evaluate the air quality surrounding the waste transfer station (WTS) located at 1711 Church Street. The project was advertised in the Pioneer Press, on Demandstar and the City’s webpage. The project’s primary focus will be to evaluate the air quality in relation to the operation of the WTS, including traffic patterns and impact. The purpose of study is to identify potential environmental contaminants originating from the waste transfer station and to measure the presence, quantity, impact and source, if possible. The study’s duration is 6-month from the date that equipment is installed and able to collect data. The project will involve the installation of 5 stationary air quality monitoring Memorandum For City Council meeting of February 11, 2019 Item A4 Business of the City by Motion: Contract Award for Environmental Monitoring Study For Action 51 of 385 stations throughout the project target area (The area from Dodge Avenue to Ashland Avenue and Grove Street to Emerson Avenue). Once a contract is awarded staff will meet with the Contractor to develop a revised project timeline with the goal of launching the study no later than May, 2019. The Contractor has agreed to work with the City and community stakeholders including Environmental Justice Evanston to maintain a webpage with information about the equipment, data, results, etc. On December 21, 2018 the City received three proposals as follows: Firm Address Total Cost Montrose Air Quality Service 1371 Brummel Ave. Elk Grove Village, IL 60007 $266,000.00 RHP Risk Management 8745 W. Higgins Rd. Suite 320 Chicago, IL 60631 $229,300.00 Mostardi Platt 888 Industrial Drive Elmhurst, IL 60126 $613,395.00 Proposals were reviewed by the following staff: • Kumar Jensen, Sustainability Coordinator • Ashley Mcilwee, Environmental Health Practitioner • Ike Ogbo, Public Health Manager • Ray Doerner, Recreation Program Manager • Bridget Nash, Civic Engineer II Firm Max Pts Montrose Air Quality Service RHP Risk Management Mostardi Platt Firm Quals and Exp 15 14 15 15 Responses to Additional Submission Requirements 20 14 18 16 Project Approach 15 12 14 12 Price 30 20 21 0 Willingness to Execute Agreement 10 5 10 5 Org and Completeness of Proposal 10 9 10 9 Total Score 100 pts 100 74 88 57 RHP Risk Management received the highest overall score. They provided the best price, options to purchase equipment after the study and a balanced sampling methodology. In addition, staff were impressed with their community engagement approach which is a high priority for a project of this nature. Their proposal cost includes a 30-day traffic study. RHP Risk Management is proposing to comply with the 25% M/W/EBE participation goal. A memo reviewing compliance with the City’s M/W/EBE program is attached. 52 of 385 Legislative History The waste transfer station (WTS) is located at 1711 Church Street, and began its operations in 1984. In 2011, the City litigated claims brought against it by Veolia Environmental n/k/a Advanced Disposal Services Solid Waste Midwest, LLC, regarding the Transfer Station Fee imposed in connection with the WTS operations. The City committed Veolia/Advanced to paying the fee while the litigation was pending. The City collected $1,263,247.90 in Transfer Fees since 2011 until the settlement was reached in 2016. The fees were sequestered by the City and remained unspent in a set-aside City account. Council adopted Ordinance 8-I-16 on March 14, 2016 authorizing a Host Community Agreement with Advanced Disposal for the WTS. The initial host fee is $0.75 per ton and began January 1, 2018. The host fee is estimated to generate $90,000 to $110,000 per year. On May 14, 2018, the City Council approved item A3.6 (separated into two items) regarding tipping fees/host agreement fees received from Advanced Disposal. The City Council approved creation of a fund that will hold the $1,263,247.90 fees previously collected, in addition to holding the host fees that began January 1, 2018 moving forward. The fund has been set up and is Account 520.40.4310.53196. The City Council also approved spending of $192,500 to cover an environmental monitoring study and the equipment costs. The funding for the environmental study ($25,000) and equipment ($167,500) will be from the newly created account. Attachment M/W/EBE Memo 53 of 385 Environmental Monitoring Study – Waste Transfer Station, RFP 18-57, M/W/EBE Memo 02.11.2019 To: Wally Bobkiewicz, City Manager Kumar Jensen, Sustainability Coordinator From: Tammi Nunez, Purchasing Manager Subject: Environmental Monitoring Study – Waste Transfer Station, RFP 18-57 Date: February 11, 2019 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the Environmental Monitoring Study – Waste Transfer Station, RFP 18-57, RHP Risk Management’s total base bid is $229,300.00 and they will receive 28% credit for compliance towards the M/W/EBE goal. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE AFC International Inc. 715C SW Almond Street DeMotte, IN 46310 Safety Equipment Supplier $50,235.34 22% X WindSoleil 1715 Emerson Street Evanston, IL 60201 Energy $14,151.00 6% X Total M/W/EBE $64,386.34 28% CC: Hitesh Desai, Chief Financial Officer Memorandum 54 of 385 For City Council Meeting of February 11, 2019 Item A5 Business of the City by Motion: Sole Source Renewal of Dell Pro Support For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Erika Storlie, Assistant City Manager/Administrative Services Director Luke Stowe, Chief Information Officer Dmitry Shub, IT Network Infrastructure & Security Manager Subject: Sole Source Renewal of Dell Pro Support Date: January 23, 2019 Recommended Action: Staff recommends City Council authorize the sole source renewal of Pro Support from Dell Technologies (1 Dell Way, Round Rock, TX, 78682) in the amount of $43,007.16. This renewal purchase enables the city to maintain support plans for critical IT infrastructure. The 2019 costs are the same as last year’s cost with one additional server being added to Pro Support in 2019. Funding Source: Funding is provided by the IT Division’s Computer License and Support Fund (Account 100.19.1932.62340) which has a 2019 budget of $550,000.00 and current balance of $542,405.14. The account balance will be $499,397.98 after this purchase. Livability Benefits: Innovation and Process: Support local government best practices and processes. Summary: The IT Division recommends that the City renews the annual support agreement for the appliances itemized in the attached quote from Dell Enterprises. The items include seven (7) Dell PowerEdge servers and six (6) Dell Equallogic SAN storage appliances. These items provide computer, memory, and data storage for the City's virtual server environment. These servers and storage appliances provide critical data services for the Memorandum 55 of 385 enterprise that support identity management, file services, telephony, wireless device management, security video management, and cybersecurity operations. This sole source renewal in the amount of $43,007.16 from Dell Technologies leverages the buying power of the Midwestern Higher Education Compact purchasing contract MHEC-07012015 - Code Number 99AGZ. Attachments: 1. Quote from Dell Technologies 56 of 385 F3B1TS1 909-9296PowerEdge R715 UpgradesND1/27/2012 1/27/2015 ND ProSupport: Next Busin1/27/20191 45.24$ -$ -$ 45.24$ F3B1TS1 909-9146PowerEdge R715 UpgradesND1/27/2012 1/27/2015 SV ProSupport: 7x24 HW/S1/27/20191 55.33$ -$ -$ 55.33$ F3B1TS1 926-0476PowerEdge R715 UpgradesND1/27/2012 1/27/2015Custom Other Services1/27/20191-$ 199.00$ -$ 199.00$ 5CR8ZV1 932-9185APOS_PowerEdge_Orca_RS912/4/2012 1/31/2019S9 ProSupport 4-Hour 7x2 12/4/20191 688.86$ -$ -$ 688.86$ 5CR8ZV1 932-9225APOS_PowerEdge_Orca_RS912/4/2012 1/31/2019 GD ProSupport Mission Cri 12/4/20191 1,042.12$ -$ -$ 1,042.12$ 5CSFZV1 932-9185APOS_PowerEdge_Orca_RS912/4/2012 1/31/2019S9 ProSupport 4-Hour 7x2 12/4/20191 688.86$ -$ -$ 688.86$ 5CSFZV1 932-9225APOS_PowerEdge_Orca_RS912/4/2012 1/31/2019 GD ProSupport Mission Cri 12/4/20191 1,042.12$ -$ -$ 1,042.12$ 5CT9ZV1 932-9185APOS_PowerEdge_Orca_RS912/4/2012 1/31/2019S9 ProSupport 4-Hour 7x2 12/4/20191 688.86$ -$ -$ 688.86$ 5CT9ZV1 932-9225APOS_PowerEdge_Orca_RS912/4/2012 1/31/2019 GD ProSupport Mission Cri 12/4/20191 1,042.12$ -$ -$ 1,042.12$ 6GJHWQ1 906-8005EqualLogic PS6510X UpgraS91/9/2013 1/31/2019S9 ProSupport 4-Hour 7x2 1/9/20201 2,010.07$ -$ -$ 2,010.07$ 6GJHWQ1 906-8105EqualLogic PS6510X UpgraS91/9/2013 1/31/2019 GD ProSupport Mission Cri 1/9/20201 3,015.58$ -$ -$ 3,015.58$ H0KL9Z1 933-4585EqualLogic PS611x Upgrad S912/10/2013 1/31/2019S9 ProSupport 4-Hour 7x2 1/31/20201 3,923.00$ -$ -$ 3,923.00$ H0KL9Z1 933-4635EqualLogic PS611x Upgrad S912/10/2013 1/31/2019 GD ProSupport: 7x24 HW /1/31/20201 1,110.00$ -$ -$ 1,110.00$ 20X6CZ1 932-9205APOS_PowerEdge_Orca_RS912/12/2013 1/31/2019 ND ProSupport Next Busine1/31/20201 399.00$ -$ -$ 399.00$ 20X6CZ1 932-9215APOS_PowerEdge_Orca_RS912/12/2013 1/31/2019 SV ProSupport: 7x24 HW /1/31/20201 489.00$ -$ -$ 489.00$ 19F8CZ1 932-9205APOS_PowerEdge_Orca_RS912/13/2013 1/31/2019 ND ProSupport Next Busine1/31/20201 399.00$ -$ -$ 399.00$ 19F8CZ1 932-9215APOS_PowerEdge_Orca_RS912/13/2013 1/31/2019 SV ProSupport: 7x24 HW /1/31/20201 489.00$ -$ -$ 489.00$ 19G5CZ1 932-9205APOS_PowerEdge_Orca_RS912/13/2013 1/31/2019 ND ProSupport Next Busine1/31/20201 399.00$ -$ -$ 399.00$ 19G5CZ1 932-9215APOS_PowerEdge_Orca_RS912/13/2013 1/31/2019 SV ProSupport: 7x24 HW /1/31/20201 489.00$ -$ -$ 489.00$ 7V4WP22 965-0373EqualLogic PS6210 Upgrad S91/24/2015 1/31/2019S9 ProSupport 4-Hour 7x2 1/31/20201 2,399.00$ -$ -$ 2,399.00$ 7V4WP22 965-0407EqualLogic PS6210 Upgrad S91/24/2015 1/31/2019 GD ProSupport: 7x24 HW /1/31/20201 3,599.00$ -$ -$ 3,599.00$ 2S0DR22 965-0373EqualLogic PS6210 Upgrad S91/26/2015 1/31/2019S9 ProSupport 4-Hour 7x2 1/31/20201 2,399.00$ -$ -$ 2,399.00$ 2S0DR22 965-0407EqualLogic PS6210 Upgrad S91/26/2015 1/31/2019 GD ProSupport: 7x24 HW /1/31/20201 3,599.00$ -$ -$ 3,599.00$ 44W72Y1 951-5108EqualLogic PS6510E UpgraS91/29/2015 1/31/2019S9 ProSupport Plus: Missio1/31/20201 2,139.00$ -$ -$ 2,139.00$ 44W72Y1 951-5125EqualLogic PS6510E UpgraS91/29/2015 1/31/2019P+ ProSupport Plus: Missio1/31/20201 4,259.00$ -$ -$ 4,259.00$ 4RV72Y1 951-5108 EqualLogic PS6510E UpgraS91/29/2015 1/31/2019S9 ProSupport Plus: Missio1/31/20201 2,139.00$ -$ -$ 2,139.00$ 4RV72Y1 951-5125 EqualLogic PS6510E UpgraS91/29/2015 1/31/2019P+ ProSupport Plus: Missio1/31/20201 4,259.00$ -$ -$ 4,259.00$ Subtotal42,808.16$ Reinstatement Fees199.00$ Discount-$ Total43,007.16$ Extended Services Quote InformationDell Contact Information3000031753542Charen VillanuevaQuote #: CITY OF EVANSTONCharen_Villanueva@DellTeam.comCustomer InformationDecember 11, 2018Date:Company Name: New Contract End Date Discount Price After DiscountService Contract Description Quantity Reinstatement FeeDell Extended Services DetailsCurrent Equipment InformationExtended Service InformationDell Customer # :Contract Code # :4715079Phone: 720-340-5739 ext 5009Dell Std TermsCustomer Agreement # :70137NO Next Business Day Onsite ResolutionAE Advanced ExchangeS1/S9 ProSupport 4HR 7X24 OnsiteND Next Business Day OnsitePricing does not include sales tax where applicable.This quotation is valid for 30 days.NP client Gold Technical SupportRR Return to DepotPS ProSupport Technical SupportPurchase Order RequirementsPSMC ProSupport Mission Critical Technical SupportPSPMC ProSupport Plus Mission Critical Technical SupportPlease remember to include the following information:- Billing address- Shipping address, including a contact name & phone number- Terms stated as ‘Net 30’- A total dollar amount - An authorizing signature (if required)Please attach a copy of your Dell quote, or reference the Dell quote number(s) on the purchase order.PSP ProSupport Plus Technical SupportPY ProSupport Plus Technical Support for Client + CC + KKCC Accidental Damage/Complete CareKK Keep Your Hard DriveSH SATA Hard Drive ServiceIPSMC IT ProSupport Mission CriticalS4 BASIC 4HR 5x10 OnsiteSilver/Gold/PlatinumTS Client Gold Technical SupportIPS IT ProSupportModel Price Contract DescriptionsService Tag # SKU #Service Contract TypeShip DateService Contract ExpirationService Contract TypeLegacy Contracts (No longer available) SV/GD/PL57 of 385 Questions about Services? Click here. Terms of SaleUnless you have a separate written agreement that specifically applies to this order, your order will be subject to and governed by the following agreements, each of which are incorporated herein by reference and available in hardcopy from Dell at your request: Dell's Terms of Sale (www.dell.com/learn/us/en/uscorp1/terms-of-sale), which include a binding consumer arbitration provision and incorporate Dell's U.S. Return Policy (www.dell.com/returnpolicy) and Warranty (for Consumer warranties ; for Commercial warranties).If this purchase includes services: in addition to the foregoing applicable terms, the terms of your service contract will apply (Consumer;Commercial). If this purchase includes software: in addition to the foregoing applicable terms, your use of the software is subject to the license terms accompanying the software, and in the absence of such terms, then use of the Dell-branded application software is subject to the Dell End User License Agreement - Type A (www.dell.com/AEULA) and use of the Dell-branded system software is subject to the Dell End User License Agreement - Type S (www.dell.com/SEULA).If your purchase is for Mozy, in addition to the foregoing applicable terms, your use of the Mozy service is subject to the terms and conditions located at https://mozy.com/about/legal/terms.You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety. Any terms and conditions set forth in your purchase order or any other correspondence that are in addition to, inconsistent or in conflict with, the foregoing applicable online terms will be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms.Pricing, Taxes, and Additional InformationAll product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is based on the latest information available and may be subject to change. Dell reserves the right to cancel quotes and orders arising from pricing or other errors. Please indicate any tax-exempt status on your PO, and fax your exemption certificate, including your Customer Number, to the Dell Tax Department at 800-433-9023. Please ensure that your tax-exemption certificate reflects the correct Dell entity name: Dell Marketing L.P.Note: All tax quoted above is an estimate; final taxes will be listed on the invoice.If you have any questions regarding tax please send an e-mail to Tax_Department@dell.com. For certain products shipped to end-users in California, a State Environmental Fee will be applied to your invoice. Dell encourages customers to dispose of electronic equipment properlySupport Questions? Click here. 58 of 385 Page 1 of 2 For City Council meeting of February 11, 2019 Item A6 Business of the City by Motion: 2019-2021 Agreement with Otis Elevator Company For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Erika Storlie, Deputy City Manager/Director of Administrative Services Sean Ciolek, Division Manager of Facilities Management Subject: 2019-2021 Renewal of Elevator Service Agreement with Otis Elevator Company for the Civic Center, Service Center, Maple Ave. and Church Street Parking Garages Date: January 25, 2019 Recommended Action: Staff recommends City Council approval of the renewal of a 3 year sole source service and maintenance agreement with Otis Elevator Company (949 Oak Creek Drive, Lombard, IL) for the 2 elevators at the Civic Center, 1 freight elevator at the Service Center, 5 elevators at the Maple Avenue Parking Garage and 3 elevators at the Church Street Parking Garage in the amount of $60,324.60 for FY 2019, $60,324.60 for FY 2020 and $60,324.60 for FY 2021. The proposed 3-year service agreement is effective from January 1, 2019 to December 31, 2021. Funding Source: Facilities 2019 Budget 100.19.1950.62425 $4,165.00 Facilities 2019 Budget 100.19.1950.62509 +$74,845.00 3 Elevators (Civic & Service) $16,452.08 Parking Fund 2019 Budget 505.19.7025.62245 $22,000 3 Elevators (Church St.) $16,452.26 Parking Fund 2019 Budget 505.19.7037.62245 $40,000 5 Elevators (Maple Ave.) $27,420.26 Summary: Otis Elevator Company has been successfully maintaining and servicing the elevators located at the Service Center, Lorraine H. Morton Civic Center, and both the Maple Memorandum 59 of 385 Page 2 of 2 Avenue and Church Street Parking Garages under various length contracts and extensions since 2005. Annual maintenance and service agreements for elevators are standard practice for municipal facilities. The specialized equipment and parts used to repair the elevators is proprietary equipment exclusive to the Otis Elevator Company. Staff is requesting approval for a multi-year service and maintenance agreement for FY2016, FY2017 and FY2018. The cost for this service in 2018 was $60,324.24 resulting in an almost 0% increase (0.36 cents increase) for 2019, 2020 and 2021. ------------------------------------------------------------------------------------- Attachments: Otis Proposal for three years 60 of 385 © OTIS ELEVATOR COMPANY, 2011 All Rights Reserved LiNX Form MNT-OM (01/30/13) Proposal#: AKK322 Page 1 of 10 OTIS MAINTENANCE DATE:01/08/2019 TO:FROM: City Of Evanston Attn: Civic Center 2100 Ridge Ave Evanston, IL 60201 Otis Elevator Company 949 Oak Creek Drive Lombard, IL 60148 EQUIPMENT LOCATION:Nora Gross Church Street Parking 525 Church Street Evanston, IL 60201 Phone: (224) 254-0862 Fax:(860) 660-2661 PROPOSAL NUMBER: AKK322 EQUIPMENT DESCRIPTION: No Of Units Type Of Units Manufacturer Customer Designation Machine Number 1 GEARED DOVER N. ELV D40329 5 GEARED OTIS ELEVATOR COMPANY ELV 5 , ELV 4 , ELV 3 , ELV 2 , ELV 1 608539, 608538, 608537, 608536, 608535 2 HYDRAULIC DOVER ONLY ELV , S. ELV D40387, D40037 3 HYDRAULIC OTIS ELEVATOR COMPANY S. A , S. B 328-5152, N. PASS 404887, 404888, 404889 OTIS MAINTENANCE We propose to furnish Otis Maintenance on the equipment (“Units”) described above. Otis Maintenance is a full preventive maintenance service intended to protect your investment, extend equipment life, and provide a high level of performance and reliability. OTIS MAINTENANCE MANAGEMENT SYSTEMSM We will use the Otis Maintenance Management System preventive maintenance program to deliver service tailored to your specific building needs. Equipment type, component life, equipment usage, and building environment will be taken into account by the OMMS® scheduling system, which will be used to plan maintenance activities in advance. The Units will be provided with devices to monitor equipment usage. We will use OMMS standard work processes developed and continuously improved by Otis. Under this Contract, we will maintain the Units on the following terms and conditions: PERFORMANCE MAINTENANCE We will maintain the Units using trained personnel directly employed and supervised by us. The maintenance will include inspection, lubrication, and adjustment of the following parts: Controller parts, selectors and dispatching equipment, relays, solid-state components, transducers, resistors, condensers, power amplifiers, transformers, contacts, leads, dashpots, timing devices, computer and microcomputer devices, steel selector tapes, mechanical and electrical driving equipment, signal lamps, and position indicating 61 of 385 © OTIS ELEVATOR COMPANY, 2011 All Rights Reserved LiNX Form MNT-OM (01/30/13) Proposal#: AKK322 Page 2 of 10 OTIS MAINTENANCE equipment. Door operators, car door hangers, car door contacts, door protective devices, load weighing equipment, car frames, car safety mechanisms, platforms, car and counterweight guide shoes including rollers and gibs, and emergency car lighting. Hoistway door interlocks and hangers, bottom door guides, and auxiliary door closing devices. Machines, worms, gears, thrust bearings, drive sheaves, drive sheave shaft bearings, brake pulleys, brake coils, contacts, linings, and component parts. Motors, brushes, brush holders, and bearings. Governor components, governor sheaves and shaft assemblies, bearings, contacts, governor jaws, deflector or secondary sheaves, car and counterweight buffers, car and counterweight guide rails, car and counterweight sheave assemblies, top and bottom limit switches, governor tension sheave assemblies, and compensating sheave assemblies. Pumps, pump motors, operating valves, valve motors, leveling valves, plunger packings, exposed piping, above ground plungers and cylinders, and hydraulic fluid tanks. Escalator handrails, handrail drive chains, handrail brush guards, handrail guide rollers, alignment devices, steps, step treads, step wheels, step chains, step axle bushings, comb plates, floor plates, tracks, external gearing, and drive chains. Escalator upper drives, upper drive bearings, tension sprocket bearings, upper newel bearings and lower newel bearings, demarcation lights, and comb lights. RELIABILITY PARTS COVERAGE If necessary, due to normal usage and wear, Otis will repair or replace any of the parts specified above at their sole discretion, unless specifically excluded elsewhere in the contract. Any parts under this Contract requiring replacement will be replaced with parts selected by Otis. PARTS INVENTORY We will during the term of this Contract maintain a supply of frequently used replacement parts and lubricants selected by Otis to meet the specific routine requirements of the Units. Any replacement parts stored in the machine room remain our property until installed in the Units. We further agree to maintain a supply of routine replacement parts available for express delivery in case of emergencies. QUALITY CONTROL We will periodically conduct field audits of our personnel and the Units to maintain quality standards. Otis field engineers will provide technical assistance, technical information, and Code consultation to support our maintenance organization. RESPONSIVENESS 24-HOUR DISPATCHING We will, at your request, provide you with access to eService and our OTISLINE 24-hour, year-round dispatching service. In the event a Unit malfunction occurs between regular examinations, you will be able to place a service call on eService or through an OTISLINE customer service representative, who will, at your request, dispatch an examiner to perform service. In the event Otis receives an emergency call from the phone in the elevator and a passenger indicates a need for assistance, Otis shall attempt to contact a building representative for an assessment of the situation and authorization to respond to the call. If Otis is unable to reach a building representative, Otis shall respond to the emergency call from the phone in the elevator. The visit will be treated as a Callback. It is your responsibility to: (a) have a representative available to receive and respond to OTISLINE calls; and (b) maintain working telephone equipment. COMMUNICATION CUSTOMER REPRESENTATIVE As a service to you, and at your request an Otis representative will be available to discuss with you your elevator needs in the areas of modernization, traffic handling ability, recommendations and requirements of Code authorities, proper use and care of the Units, and the OMMS program. There is no additional charge for this consulting service, but by making this service available to you, Otis does not assume any duty to warn. 62 of 385 © OTIS ELEVATOR COMPANY, 2011 All Rights Reserved LiNX Form MNT-OM (01/30/13) Proposal#: AKK322 Page 3 of 10 OTIS MAINTENANCE REPORTS – eSERVICE We will use the OMMS program to record completion of maintenance procedures. We will, at your request, provide you access to eService. You will be able to access twelve (12) months of repair, completed maintenance procedure and service call history for the Unit(s). You will be responsible for obtaining Internet access to use eService. SAFETY AND ENVIRONMENT SAFETY TESTS – TRACTION ELEVATORS We will periodically examine safety devices and governors of the Units. We will conduct an annual no load test and perform at each fifth year a full load, full speed test of safety mechanisms, overspeed governors, and car and counterweight buffers. If required, the governor will be recalibrated and sealed for proper tripping speed, and elevator car balances will be checked. As required by Code, or once every five years at a minimum, we will measure the coated steel belts for safety using a method approved by the manufacturer. SAFETY TESTS – HYDRAULIC ELEVATORS We will conduct an annual no load test and annual pressure relief valve test. FIREFIGHTERS’ SERVICE TEST If the equipment has firefighters' service, you assume responsibility for performing and keeping a record of any Code required tests and for the maintenance, functioning and testing of the smoke and/or heat detectors. If during the initial firefighters' service test any elevator firefighters' service is found to be inoperable, the building will be responsible for all of the cost associated with the repairs necessary to bring the unit in compliance with the applicable Codes. If any applicable Code or governing authority mandates that such required tests be performed by a licensed elevator mechanic, Otis will provide such testing and service on an Open Order basis. You will be responsible for the costs associated with such testing and service. SAFETY TRAINING We will instruct our personnel to use appropriate personal protection equipment and follow safe work practices. ENVIRONMENTAL PROTECTION Otis endeavors to reduce generation of waste materials, to minimize risks to the environment, customers, the general public and Otis employees, and to comply with all federal and state environmental laws and regulations. Material Safety Data Sheet (MSDS) Manuals are available for review at your request. You assume responsibility for removal of wastes, including but not limited to hydraulic oil, spoils, asbestos, etc., as it is not part of this Contract. MAINLINE DISCONNECTS You agree to engage a qualified electrician to service at least once annually the elevator mainline disconnects located in the elevator equipment room. SHARED RESPONSIBILITY You agree to provide us unrestricted ready and safe access to all areas of the building in which any part of the Units are located and to keep all machine rooms and pit areas free from water, stored materials, and debris. You agree to provide a safe work place for our personnel, and to remove and remediate any waste or hazardous materials in accordance with applicable laws and regulations. 63 of 385 © OTIS ELEVATOR COMPANY, 2011 All Rights Reserved LiNX Form MNT-OM (01/30/13) Proposal#: AKK322 Page 4 of 10 OTIS MAINTENANCE If any Unit is malfunctioning or is in a dangerous condition, you agree to immediately notify us using the 24-hour OTISLINE service. Until the problem is corrected, you agree to remove the Unit from service and take all necessary precautions to prevent access or use. You agree to properly post, maintain, and preserve any and all instructions or warnings to passengers in connection with the use of any Units. In furtherance of OSHA’s directive contained in 29 C.F.R. § 1910.147(f)(2)(i), which requires that a service provider (an “outside employer”) and its customer (an “on-site employer”) must inform each other of their respective lock out/tag out (“LOTO”) procedures whenever outside servicing personnel are to be engaged in control of hazardous energy activities on the customer’s site, Otis incorporates by reference its mechanical LOTO procedures and its electrical LOTO procedures. These procedures can be obtained at www.otis.com by (1) clicking on “The Americas” tab on the left side of the website; (2) choosing “US/English” to take you to the “USA” web page; (3) clicking on the “Otis Safety” link on the left side of the page; and (4) downloading the “Lockout Tagout Policy Otis 6.0” and “Mechanical Energy Policy Otis 7.0,” both of which are in .pdf format on the right side of the website page. Customer agrees that it will disseminate these procedures throughout its organization to the appropriate personnel who may interact with Otis personnel while Otis personnel are working on site at Customer’s facility. WORK SCHEDULE NORMAL HOURS All maintenance procedures and repairs will be performed during our regular working hours of our regular working days for the examiners who perform the service. All lamp and signal replacements will be performed during regular examinations. For purposes of this Contract, a Callback is a response by Otis to a request for service or assistance made (a) by the customer or customer representative, (b) by the building or building representative; (c) by emergency personnel; (d) through the ADA phone line, and/or (e) through REM® monitoring system, for service or assistance, on an as needed basis, excluding regularly scheduled maintenance. Regular working hours: 8:00 AM – 4:30 PM. Regular working days: Monday – Friday excluding holidays. OVERTIME Callbacks outside of regular working hours will be billed at standard overtime rates. OWNERSHIP AND LICENSES WIRING DIAGRAMS You agree to provide us with current wiring diagrams reflecting all previously made changes for Units covered by this Contract to facilitate proper maintenance of the equipment. We shall maintain the wiring diagrams so that they properly reflect any changes made by Otis to the equipment. These diagrams will remain your property. OTIS SERVICE EQUIPMENT Any counters, meters, tools, remote monitoring devices, or communication devices which we may use or install under this Contract remain our property, solely for the use of Otis employees. Such service equipment is not considered a part of the Units. You grant us the right to store or install such service equipment in your building and to electrically connect it to the Units. You will restrict access to the service equipment to authorized Otis personnel. You agree to keep the software resident in the service equipment in confidence as a trade secret for Otis. You will not permit others to use, access, examine, copy, disclose or disassemble the service equipment or the software resident in the service equipment for any purpose whatsoever. If the service is terminated for any reason, we will be given access to your premises to remove the service equipment, including the resident software, at our expense. OTIS SOFTWARE Software owned by Otis may be embedded in parts or otherwise provided by Otis as part of this maintenance agreement. You have the right to use this software only for operation of the units for which the part was provided. You may also make a backup or archival copy of the software, provided you reproduce the copyright notice and any other legend of ownership on the copy. You may not otherwise copy, display, adapt, modify, distribute, reverse assemble, reverse 64 of 385 © OTIS ELEVATOR COMPANY, 2011 All Rights Reserved LiNX Form MNT-OM (01/30/13) Proposal#: AKK322 Page 5 of 10 OTIS MAINTENANCE compile, or otherwise translate the software. You will not transfer possession of the software except as part of a transfer of ownership of the Units and the assumption of the rights and obligations under this agreement by the transferee. NON-OTIS SOFTWARE You retain your rights to any software not provided by Otis contained in the Units and agree to allow Otis to make one backup or archival copy for you. SERVICE TOOLS You are responsible to secure our right to use any special service tools required to maintain your non- Otis equipment. These tools must be provided prior to us beginning maintenance on such equipment. THE UNITS It is agreed that we do not assume possession or control of the Units, that such Units remain yours solely as owner and operator, lessee, or agent of the owner or lessee, and that you are solely responsible for all requirements imposed by any federal, state, or local law, Code, ordinance or regulation. CLARIFICATIONS This Contract does not cover car enclosures (including, but not limited to, wall panels, door panels, car gates, plenum chambers, hung ceilings, lighting, light diffusers, light tubes and bulbs, handrails, mirrors and floor coverings), rail alignment, hoistway enclosures, hoistway gates, hoistway inserts and brackets, mainline disconnect switches, doors, door frames, sills, swing door hinges and closing devices, below ground or unexposed hydraulic cylinders and plungers, buried or unexposed piping, escalator balustrades, escalator lighting or wedge guards. Without affecting our obligation to provide service under this Contract, you agree to permit us to train our personnel on the Units. This Contract does not cover computer and microcomputer devices, such as terminal keyboards and display units that are not exclusively dedicated to the elevator system. This Contract does not cover telephones installed by others, intercoms, heat sensors, smoke sensors, communications equipment, or safety signaling equipment, or instructions or warnings in connection with use by passengers. We will not be required: (i) to make any tests other than that as specifically set forth herein; (ii) to make any replacements with parts of a different design or type; (iii) to make any changes in the existing design of the Units; (iv) to alter, update, modernize or install new attachments to any Units, whether recommended or directed by governmental authorities or by any third party; (v) to make repairs or replacements necessitated by failures detected during or due to testing of the Units or buried or unexposed hydraulic cylinders or piping and (vi) to replace or repair any component or system utilizing obsolete or discontinued parts, including parts for which the original design is no longer manufactured by the original equipment manufacturers, or parts where the original item has been replaced by an item of different design or is replaceable only by fabrication; (vii) to provide reconditioned or used parts; (viii) to make any replacements, renewals, or repairs necessitated by reason of any cause beyond our control including, but not limited to, fire, explosion, theft, floods, water, weather, earthquake, vandalism, misuse, abuse, mischief, or repairs by others. You assume responsibility for the cost of correcting all Elevator Code violations existing on the date we enter into this Contract. If such Code violations or other outstanding safety violations are not corrected in accordance with this Contract, Otis may with respect to the equipment not meeting Code requirements cancel this Contract without penalty by providing thirty (30) days written notice. Should you require us to interface with a third party work order, insurance or safety systems, Otis will add an appropriate fee to cover the additional cost associated with this service. Neither party shall be liable for any loss, damage or delay due to any cause beyond our reasonable control including, but not limited to, acts of government, strikes, lockouts, other labor disputes, fire, explosion, theft, floods, water, weather, earthquake, riot, civil commotion, war, vandalism, misuse, abuse, mischief, or acts of God. We agree that we shall be liable for accidents and injuries to person or property when adjudged to have been caused by the sole negligence or willful misconduct of Otis or our employees. In all other instances, Customer shall indemnify, defend and hold us harmless against all claims, damages, losses, costs, and expenses (including attorney's fees and other litigation costs) arising out of or connected with the use, repair, maintenance, operation or condition of the Equipment. We shall maintain worker’s compensation and employers’ liability insurance covering our liability for injury or death sustained by our employees, and comprehensive general liability insurance. You shall insure that all risk insurance upon 65 of 385 © OTIS ELEVATOR COMPANY, 2011 All Rights Reserved LiNX Form MNT-OM (01/30/13) Proposal#: AKK322 Page 6 of 10 OTIS MAINTENANCE the full value of the Work and material delivered to the job site is maintained at no cost to us. If either party so requires, in writing, the other party shall furnish certificates of insurance evidencing the above insurance coverages. Notwithstanding any other agreement or provision to the contrary, under no circumstances will either party be liable for any indirect, special or consequential damages of any kind, including, but not limited to, fines or penalties, loss of profits, loss of rents, loss of good will, loss of business opportunity, additional financial costs, or loss of use of any equipment or property, whether in contract, tort, warranty or otherwise. You agree to provide us unrestricted ready and safe access to all areas of the building in which any part of the Units are located, to keep all machine rooms and pit areas free from water, stored materials, and debris, to provide a safe work place for our personnel, to remove and remediate any waste or hazardous materials in accordance with applicable laws and regulations, and to provide a grounded, 3-prong electrical system and proper lighting in the machine rooms and pits. We shall not be obliged to perform until such unsafe condition has been remedied. If any Unit is malfunctioning or is in a dangerous condition, you agree to notify us as soon as possible using the 24-hour OTISLINE® service. Until the problem is corrected, you agree to remove the Unit from service and take all necessary precautions to prevent access or use. You will provide written notice within twenty-four hours after occurrence of any accident in or about the elevator (s) and/or escalator(s) to us and if required by law, to any local authorities. You further agree to preserve replaced parts. Escalator Units are designed only for transporting passengers. For escalator Units, you agree to take all necessary measures to prevent other items from being conveyed, so that features designed to protect passengers and prevent property damage are not damaged. When stationary, escalators are to be properly barricaded and not to be used as steps. You agree to properly post, maintain, and preserve any and all instructions or warnings to passengers in connection with the use of any Units. In the event of an entrapment, Customer will call Otis and wait for a trained and licensed elevator mechanic to arrive, except for a medical emergency situation where it may be appropriate to summon a professional first responder such as police or firemen. Customer agrees that its agents, contractors, employees or representatives shall not attempt to extricate any passengers from an elevator that becomes stalled within the hoistway. Otis will not be required to make renewals or repairs necessitated by fluctuations in the building AC power systems, adverse hoistway or machine room conditions (including temperature variations below 60 degrees and above 90 degrees Fahrenheit), excessive humidity, adverse environmental conditions, water damage, rust, fire, explosion, acts of God, misuse, or vandalism. If this Agreement is terminated prematurely for any reason, other than our own default, you agree to pay as liquidated damages, and not as a penalty, one-half (50%) of the remaining amount due under this Agreement. Should this Agreement be accepted by you in the form of a purchase order, the terms and conditions of this Agreement will take precedence over those of the purchase order. We will not be liable for any claim, injury, delay, death or loss or property resulting from telephone equipment failure, false alarms, interruption of telephone service, or "no voice calls", i.e. calls from inside the equipment to Otisline where there is no verbal response to the Otisline operator. ALTERATIONS You will not allow others to make alterations, additions, adjustments, or repairs to the equipment. SPECIAL PROVISIONS Notwithstanding any other provision herein to the contrary, the following provisions shall be applicable and govern in the event of conflict: Witnessing 66 of 385 © OTIS ELEVATOR COMPANY, 2011 All Rights Reserved LiNX Form MNT-OM (01/30/13) Proposal#: AKK322 Page 7 of 10 OTIS MAINTENANCE Witnessing costs will be included in this contract price. Modernization The Civic Center Units will be suspended from the contract upon start of modernization installation. They will be returned to the contract once turnover has been completed, at a discounted rate. Unit # D40329 (Traction) - New Price: $350.00/Month Unit # D40037 (Hydro) - New Price: $220.00/Month CONTRACT PRICE AND TERM CONTRACT PRICE Five thousand twenty-seven dollars and five cents ($ 5,027.05 ) per month, payable Annually PRICE ADJUSTMENT The Contract Price will be adjusted on the effective date of any labor rate adjustment under Otis ’s contract with the International Union of Elevator Constructors (IUEC Contract) to reflect increases or decreases in material and labor costs. The percentage increase of the Contract will not exceed 3.00 %. A. Material Five hundred two dollars and seventy-one cents ($ 502.71 ) of the original Contract Price will be increased or decreased by the percent increase or decrease shown by the index of “Producer Commodity Prices for Metals and Metal Products” published by the U. S. Department of Labor, Bureau of Statistics for the price adjustment month compared with the index on 09/01/2018 which was 224.400 . B. Labor Four thousand five hundred twenty-four dollars and thirty-five cents ($ 4,524.35 ) of the original Contract Price will be increased or decreased by the percent increase or decrease in the straight time hourly labor cost under the IUEC contract on 01/01/2018 which was 95.369 . The phrase “straight time hourly labor cost” means the sum of the straight time hourly labor rate plus the hourly cost of fringe benefits paid to elevator examiners in the locality where the equipment is to be maintained. TERM The Commencement Date will be 01/01/2019. The Term of this Contract unless modified under the extended term below, will be for three (3) years beginning on the Commencement Date. The Contract will automatically be renewed on the third anniversary of the Commencement Date for an additional thirty (30) days unless terminated by either party by giving written notice to the other party at least ninety (90) days, but no more than 120 days prior to the end of the current three (3) year term. Thereafter, the Term of the Contract may be terminated by either party by giving written notice to the other party of at least thirty (30) days. In the event that you sell the building or your interest is terminated prior to the expiration of the Contract, you agree to assign the Contract to the new owner or successor and to cause the new owner to assume your obligations under this agreement. If the new owner or successor fails to assume your obligations under the Contract, then you agree to pay to Otis all sums due for the unexpired Term. PAYMENTS 67 of 385 © OTIS ELEVATOR COMPANY, 2011 All Rights Reserved LiNX Form MNT-OM (01/30/13) Proposal#: AKK322 Page 8 of 10 OTIS MAINTENANCE Beginning on the Effective Date, payments will be due and payable on or before the first day of the contract year in which services are rendered beginning on the Commencement Date. Electronic Funds Transfer Payments (ACH/EFT) Transmission Format Accepting CTX (Corporate Trade Exchange) format only. This format allows for up to 9,999 invoices per payment and supports detailed remittance data. It allows the combining of multiple invoices on a single payment and will ensure automatic credit to your accounts, as long as the entire Otis invoice number(s) is transmitted in the exact Otis format (examples below). Please use the IV (which stands for invoice number) Qualifier when providing the Otis invoice number. Minimum Payment Information The following information is required with each transmission: - Payment Amount - Use the IV Qualifier to provide the ENTIRE INVOICE NUMBER (minimum 10 characters, maximum 12 characters in exact Otis format). - Example NKG05678 101 or NKG38062001. - Payment Date Depository Information Depository Institution: JP Morgan Chase Depository Address PO Box 31339-33631-3339, Tampa, FL 33631-3339 Account Name: Otis Elevator Company Account Number: 55-20622 Bank routing Number: 071000013 If a wire transfer use this routing number: 021000021 Remittance Information For each transmission, please send remittance notification to Otis Elevator Company via email at REMITTANCE@OTIS.COM or fax to 860-353-5145. ACCEPTANCE 68 of 385 © OTIS ELEVATOR COMPANY, 2011 All Rights Reserved LiNX Form MNT-OM (01/30/13) Proposal#: AKK322 Page 9 of 10 OTIS MAINTENANCE This proposal, when accepted by you below and approved by our authorized representative, will constitute the entire and exclusive contract between us for the services to be provided and your authorization to perform as outlined herein. All prior or contemporaneous oral or written representations or agreements not incorporated herein will be superseded. Any purchase order issued by you in connection with the services to be provided will be deemed to be issued for your administrative or billing identification purposes only, and the parties hereto intend that the terms and conditions contained herein will exclusively govern the services to be provided. We do not give up rights under any existing contract until this proposal is fully executed. This Contract may not be changed, modified, revised or amended unless in writing signed by you and an authorized representative of Otis. Further, any manual changes to this form will not be effective as to Otis unless initialed in the margin by an authorized representative of Otis. THIS QUOTATION is valid for ninety (90) days from the proposal date. Submitted by: Nora Gross Title:Account Manager E-mail: Nora.Gross@otis.com Accepted in Duplicate CUSTOMER Approved by Authorized Representative Otis Elevator Company Approved by Authorized Representative Date:Date: Signed:Signed: Print Name:-Print Name:Jenna Parezo Title -Title Branch Sales Manager E-mail:- Name of Company - □ Principal, Owner or Authorized Representative of Principal or Owner □ Agent: ______________________________________ (Name of Principal or Owner) 69 of 385 © OTIS ELEVATOR COMPANY, 2011 All Rights Reserved LiNX Form MNT-OM (01/30/13) Proposal#: AKK322 Page 10 of 10 OTIS MAINTENANCE BILL TO INFORMATION Company Name: Address: Address 2: City: State: Zip Code: ACCOUNTS PAYABLE CONTACT Name: Phone Number: Fax Number: E-mail: TAX STATUS Are you tax exempt? Yes No If yes, please provide tax exempt certificate Do you require a Purchase Order be listed on your invoices? Yes No If yes, please provide contact info for PO renewal: Name: Fax: Phone: E-Mail: Would you like Otis to automatically debit your bank account for your maintenance invoices? Yes No If yes, please provide blank check for bank routing and account information. 70 of 385 For City Council meeting of February 11, 2019 Item A7 Business of the City by Motion: 2019-2021 Renewal of BAS Agreement with Siemens Industry Inc. For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Deputy City Manager/Director of Administrative Services Sean Ciolek, Division Manager of Facilities Management Subject: 2019-2021 Renewal of Sole Source Building Automation Service Agreement for HVAC Systems with Siemens Industry Inc. Date: January 25, 2019 Recommended Action: Staff recommends City Council authorize the City Manager to execute a one year service agreement for the Building Automation System (BAS) in the amount of $28,600 with Siemens Industry (585 Slawin Court, Mount Prospect, IL 60656). The agreement cover hardware, software and service visits for the HVAC system in the City of Evanston Police Headquarters. Also included are two additional 1 year optional renewals at $29,200.00 and $29,880.00, respectively. The 2019 cost for this service represents an increase of 0.3% over last years’ cost. Funding Source: Facilities Account Number 100.19.1950.62509 - Service Agreements & Contracts with a 2019 budget of $240,031.00 Summary: The City of Evanston has had the existing Siemens BAS in place for the Police Headquarters since the original installation in 1985. Siemens Industry, Inc. BAS is a proprietary system requiring an annual service and maintenance agreement to ensure that the system is functioning properly and receiving the necessary upgrades that are required. Since it is the system that we currently have in place, it is in the City’s best interest to move forward with a maintenance agreement with them. Siemens is also familiar with our systems in this building which is a plus. The BAS allows Facilities Management staff to view operation of the HVAC system at this location from remote locations 24 hours a day. This is a critical function that allows staff to respond to alarms that warn of issues occurring with the HVAC system. This can be done remotely so that on-call staff can assess the urgency of the situation and determine whether the problem needs to be resolved in the field or can be adjusted remotely without visiting the facility. This system saves time, energy and increases the Memorandum 71 of 385 efficiency of the equipment. Staff is requesting approval for a one year service and maintenance agreement for FY2019 with two single options to renew for FY2020 and FY2021. Since the building automation system is proprietary software developed by only one company there are no other competitors that can offer the service. The cost for this service in 2018 was $28,500.00 resulting in approximately a 0.3% increase for 2019. This is the only building on a separate BAS from the rest of the city buildings other than the Library, (which is also on Siemens but that contract is administered by the Library) but changing it to match the rest of the facilities would require switching out equipment, software and programming which is an extensive and expensive process. The City is exploring this option and depending on costs may work towards a consolidation over the next few years. Attachments: Siemens Industry, Inc. Proposal 72 of 385 Advantage Services® Agreement for: City of Evanston Police Department and 911 Facility Site location: 2100 Ridge Avenue, Evanston 1/14/19 s 73 of 385 Siemens Industry, Inc. 1/14/19 Page 2 1 Overview _____________________________________________________ 1.1 Executive Summary You have made a significant investment in your facility and its complex technical systems which are critical to the profitability and productivity of your overall operation. The existing Building Automation System actively controls the following building equipment: All Air Handling & Ventilation Systems HW / CHW Pumps Continuous Monitoring of System Alarms Siemens service coverage levels are identified below and consist of preventive maintenance and software updates. All Software Revisions are provided to prevent system obsolescence, maintain system performance, and minimize your energy spend. All regular maintenance and service tasks will be provided throughout the year as needed to maintain the performance of the Building Automation and System. This Service Agreement has been specifically developed to support your unique facilities, and the services provided herein will help you in achieving your facility goals. _____________________________________________________ 1.2 Siemens Capabilities & Commitment to Our Customers Siemens Industry, Inc. is the leading single-source provider of cost-effective facility performance solutions for the comfort, life safety, security, energy efficiency and operation of some of the most technically advanced buildings in the world. Siemens is pleased to offer this proposal for technical support services to your facility. For more than 150 years, Siemens has built a culture of long-term commitment to customers through innovation and technology. We are confident that we have the capabilities to meet your critical facility needs today and in the future, and we look forward to the opportunity to serve you. 74 of 385 Siemens Industry, Inc. 1/14/19 Page 3 1.3 Building Automation Services 1.3.1 Technical Support Services Emergency Online/Phone Response is provided Monday through Sunday, 24x7. System and software troubleshooting and diagnostics will be provided remotely to enable faster response to emergency service requests and to reduce the costs and disruptions of downtime. Siemens will respond within (4) hours or sooner, upon receiving notification of an emergency, as determined by your staff and Siemens. Where applicable, Siemens will furnish and install the necessary online service technology to enable us to remotely dial into your system, through a dedicated telephone line that will be provided by the facility. Where remote access is not available to the system, Siemens will provide phone support to your staff to assist in their onsite troubleshooting and diagnosis. If remote diagnostics determine a site visit is required to resolve the problem, a technician can be dispatched. Emergency Onsite Response: Emergency Onsite Response will be provided to reduce the costs and disruptions of downtime when an unexpected problem does occur. Siemens will provide this service between scheduled service calls and be onsite by the next business day, upon receiving notification of an emergency. Critical emergencies, as determined by your staff and Siemens, are failures at a system or panel level that would result in the loss of the operation of an entire section of a building or place the facility at high risk. Non- emergency conditions, as determined by your staff and Siemens, are failures at an individual component level resulting in minimal impact to the overall operation of the facility. Non-emergency conditions, as determined by your staff and Siemens, may be incorporated into the next scheduled service call. Emergency on-site labor will be provided and billed at the prevailing discounted rate. Controller Analysis & Optimization: Through Controller Analysis & Optimization, we ensure reliable and optimized performance of your BAS Terminal Equipment Controllers throughout your HVAC system. You will realize a more comfortable and productive environment and will benefit from lower energy consumption through more efficient equipment usage. Terminal equipment can by their nature under perform due to a number of reasons; mechanical, electrical, control settings, building use and climatic conditions. Through the use of the Controller Analysis Program (CAP) and / or other tools we can pinpoint which systems have possible air flow or temperature control problems. Preventive Maintenance: Siemens will provide onsite preventive maintenance inspections (4-5) times throughout the year on the Building Automation System. All inspections will be scheduled in advance with your engineering staff. Adjustments to scheduled inspections will be coordinated and agreed upon by all parties. All onsite inspection activities will be documented and reviewed as needed. 75 of 385 Siemens Industry, Inc. 1/14/19 Page 4 Staff Training and Operator Coaching: Siemens will provide onsite training and systems consulting during our regularly scheduled inspections to review operational sequences, software enhancements, new system capabilities, or other system related issues. Ongoing staff training is essential in achieving full use of the systems operational capabilities, managing staff turnover, and minimizing system failures. We will meet with your staff on an ongoing basis to evaluate the effectiveness of these services. Business Protection & Recovery Services. Through this service we help protect your HVAC Control Systems vital databases of business information from unforeseen and costly catastrophic events (lightning strike, electrical power surge, hard drive or controller failure, flood, physical damage, etc.). Siemens will perform scheduled back-ups for your PC based workstation database & graphics and / or field panel databases and provide safe storage of this critical business information. Should a catastrophic event occur, we will respond onsite (or online if such service is included in this proposal) to reload the databases and system files from our stored backup copy, to restore your operation as soon as possible. The Apogee database and all applications are fully maintained by Siemens. We will provide advanced diagnostics and troubleshooting through our Corporate Field support team to assist in the resolution of Apogee software based issues. Network Analysis & Optimization: Through this service we will ensure reliable communication throughout your Building Automation System. We will coordinate with your IT Network staff/provider to verify the appropriate connectivity is maintained. Ongoing maintenance of your IT network including routers, switches, and hubs is the responsibility of your staff/provider. Siemens will provide preventive maintenance in accordance with a program of routines as determined by our experience, equipment application and location. The field hardware included under this service will be based on the BAS System profile effective 1/1/2019. Repair & Replacement Services. To reduce the effects of unbudgeted repairs, Siemens will provide labor and materials to repair or replace failed or worn components to maintain your system in peak operating condition. Components that are suspected of being faulty may be repaired or replaced in advance to minimize the occurrence of system interruptions. Repair and replacement of all BAS Panels identified on the List of Maintained Equipment devices are included. All external sensors/actuators/end devices will be repaired or replaced and invoiced at the preferred discounted rates. Software Analysis & Optimization: Through Software Analysis & Optimization, Siemens will help ensure that software changes made by your staff are clear and consistent. We will address any software problems that would negatively impact system performance. We will address any programming errors, failed points, points in alarm, unresolved points or points in operator priority, both at the front end workstation and at the field panel. This will increase system efficiency, assure compliance to specified conditions, and reduce the risk of costly and disruptive system problems. We will perform this service using onsite visits and / or remote services (if applicable). 76 of 385 Siemens Industry, Inc. 1/14/19 Page 5 1.3.2 System Performance Updates & Upgrades Hardware Updates. Through this service, your field hardware will be upgraded and replaced with the latest revision to prevent system obsolescence. You will benefit from new features and enhancements that will improve building operations, take advantage of the latest version changes, while extending the life of your investment. Siemens has provided all design engineering, field panel hardware, database conversion, and verified the sequence of operation for all BAS systems. All of the existing critical PXCM Processors and point modules have been upgraded to the current version. Software Updates. Through this service, you will benefit from new features and enhancements that will improve building operations, take advantage of the latest version changes, while extending the life of your investment. Siemens will provide you with software and documentation updates to your existing DESIGO software as they become available (approximately annually). The DESIGO software and user licensing has been upgraded and resides on a virtual server provided and maintained by the City of Evanston IT department. Siemens will provide software revisions and enhancements to this operating system and coordinate these activities through your IT department. All documentation including system training will be provided to familiarize you with the new features and their associated benefits. These updates deliver the benefits of Siemens Industries commitment to compatibility by design, a commitment unique in our industry. 77 of 385 Siemens Industry, Inc. 1/14/19 Page 6 Maintained Equipment Table Siemens Industry, Inc. Service Agreement List of Maintained Equipment Equipment Category Equipment SubCategory Equipment Qty Serial Number Location Mfg/Model Control Systems - Summary Level Data Protection & Data Recovery Desigo 3.0 1 Services (quarterly): Data Protection & Recovery Services, Software revisions Control Systems - Summary Level Data Protection & Data Recovery RENO Paging Application 1 Services (quarterly): Data Protection & Recovery Services, Software revisions Field Hardware BAS Controller PXCM Controllers 6 Services (six times per year): Preventative Maintenance, Repair labor provided during PM inspections Field Hardware FLN Controller Terminal Equipment Controller 69 Services (six times per year): Preventative Maintenance, Repair labor and Material excluded Field Hardware AHU Controls Pneumatic Electronic Controls Misc. Services (annually): Preventative Maintenance, Repair labor provided during PM inspections 78 of 385 Siemens Industry, Inc. 1/14/19 Page 7 Discounted Labor & Material Pricing As a Service Agreement customer with an active contract, you will receive the benefit of a discount from our standard labor rates and material prices. Standard rates and preferred customer rates are documented below. (Jan 1, 2019 thru Dec 31, 2019) Please note: Rates shown are for the period referenced above but are subject to change without notice. Standard Labor Rates: Straight Time (M-F 7 AM to 5 PM) excl. Holidays Regular Overtime (M-F 5 PM to 7 AM, & Sat) excl. Holidays Sundays & Holidays Automation Specialist $235.00 $352.00 $470.00 Electrical Technician $243.00 $365.00 $486.00 Fire Tech $194.00 $292.00 $388.00 Fire Sprinkler Fitter $194.00 $292.00 $388.00 Security Specialist $194.00 $292.00 $388.00 HVAC Mechanic $215.00 $322.00 $430.00 Customers with an active Service Agreement will be eligible for the preferred customer labor rates listed below. Preferred Customer Labor Rates: Straight Time (M-F 7 AM to 5 PM) excl. Holidays Regular Overtime (M-F 5 PM to 7 AM, & Sat) excl. Holidays Sundays & Holidays Automation Specialist $196.00 $294.00 $392.00 Electrical Technician $211.00 $317.00 $422.00 Fire Tech $169.00 $253.00 $338.00 Fire Sprinkler Fitter $169.00 $253.00 $338.00 Security Specialist $169.00 $253.00 $338.00 HVAC Mechanic $195.00 $292.00 $390.00 Vehicle and Material Rate: Straight rate applies from 7 a.m. – 5 p.m. Monday thru Friday (except Holidays). Minimum Labor Charges and Travel Costs: Service for customers with a Service Agreement involving travel to the customer site will incur a two hour minimum labor charge plus a flat $90.00 trip charge. Technician travel time and on-site labor time is billable. Service for customers without a Service Agreement involving travel to the customer site will incur a four-hour minimum labor charge plus a flat $90.00 trip charge. Technician travel time and on site labor time is billable. 79 of 385 Siemens Industry, Inc. 1/14/19 Page 8 Automation On-line Support Services: Customers will be charged a 2 hour minimum (at the prevailing Automation Specialist rate) for online automation diagnostics and other remote services, and consulting services provided via phone. No trip charge applies for remote support services. Factory Repair / Replacement Material Discounts: Customers with a current Service Agreement will receive a discount of 40% less 20% off list on standard catalog pricing for Siemens Industry Inc. – BT Division products except products listed in the catalog with the @ sign are limited to a 40% discount. Customers without a current Service Agreement will receive a discount of 25% off list on standard catalog pricing for Siemens Industry Inc. – BT Division products. 80 of 385 Siemens Industry, Inc. 1/14/19 Page 9 2 Siemens Industry, Inc. 2.1 Signature Page and Investment By and Between: Siemens Industry, Inc. City of Evanston 585 Slawin Court 2100 Ridge Avenue Mount Prospect, IL 60656 Evanston, IL 60201 Services shall be provided at the City of Evanston Police 911 Headquarters, Evanston, IL. Siemens Industry, Inc. shall provide the services as outlined in the attached proposal dated 1/14/19 and the attached terms and conditions. Duration: This contract is an original one year contract with per the pricing schedule below. Investments: Proposal accepted by: Proposal submitted by: City of Evanston John C. Dwan Authorized Representative Account Executive Siemens Industry, Inc. _____________________________ _____________________________ Signature Date Signature Date Approved for Siemens Industry, Inc. by: P.O.#________________________ Paul Hayes Zone Manager ____________________________ Signature Date Effective Date: 1/01/2019 to 12/31/2019 $28,600.00 annually $14,300.00 semi-annually Optional Years: Effective Date: 1/1/2020 to 12/31/2020 $29,200.00 annually $14,600.00 semi-annually Effective Date: 1/1/2021 to 12/31/2021 $29,880.00 annually $14,940.00 semi-annually 81 of 385 Siemens Industry, Inc. 1/14/19 Page 10 3. Terms and Conditions 82 of 385 Siemens Industry, Inc. 1/14/19 Page 11 83 of 385 Siemens Industry, Inc. 1/14/19 Page 12 84 of 385 Siemens Industry, Inc. 1/14/19 Page 13 85 of 385 For City Council Meeting of February 11, 2019 Item A8 Business of the City by Motion: ParkEvanston Mobile App Incentive For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Erika Storlie, Assistant City Manager/Administrative Services Director Jill Velan, Parking Division Manager Subject: ParkEvanston Mobile App Wallet Incentive Date: January 23, 2019 Recommended Action The Transportation & Parking Committee recommends City Council approval of a parking incentive program. The program would give users who pre-load $20 in the ParkEvanston mobile app wallet a one-time additional $5 free to use towards on-street parking payments in the City of Evanston until May 31, 2019. Funding Source There is no direct funding required; the cost of this program will be reduced revenue to the Parking Fund. Staff estimates that between 4,000 to 5,000 users will take advantage of this offer, which at the most would cost $25,000. Livability Benefit: Built Environment: Provide compact and complete streets and neighborhoods Background: On March 1, 2019, the City’s parking meter rates are increasing to $1.50 per hour. In order to alleviate some of the increase, staff is recommending that the City implement a program for customers to open a mobile wallet through the ParkEvanston app at $20.00 and receive an addition $5.00 free to use towards paid parking in the City. The mobile wallet works similarly to an I-Pass, where purchases are deducted from the balance until the balance is zero, or until the walled is refilled. Customers can load their wallets directly from the app with a credit/debit card, or in person at the Civic Center with cash. Memorandum 86 of 385 Incentivizing parkers to use the mobile app wallet reduces the City’s expenses related to credit card processing fees. Daily parkers who do not use the mobile wallet have their credit cards debited daily, and each time the City incurs both a fixed credit card transaction fee and a percent fee based on the total dollar amount transaction. On transactions as small as $1.50 to $3, fees can reduce the amount of the parking fee the City receives by .25 to .40 cents on every transaction. By preloading the wallet and only incurring the fee once on the amount that is preloaded, processing costs are reduced and more of the money paid by parkers is realized as revenue by the City. The incentive will be given to app user’s one-time per account until May 31, 2019. There is no time limit on when the incentive has to be used by. Typically the ParkEvanston app levies a 35 cent convenience fee per transaction. This fee is not applied to pre-loading the wallet; rather it is levied each time a parking session is paid for. As part of the 2019 budget process, City Council authorized the fee to be waived in instances where the parker pays for the maximum time parking session, typically 2 hours. Feedback from the public has been very positive regarding this change since it went into effect last week. Implementing this incentive program will also increase the number of people who are using the ParkEvanston app, which is helpful as later this year staff is rolling out the option to renew the City wheel tax from the ParkEvanston app. Currently, ParkEvanston app users can use the app to pay for parking, view previous parking sessions, and pay or contest citations. With the transition to our new vendor last spring and the reduction in the convenience fee applied for paying online, now over 70% of parking citations are paid online. This has resulted in fewer lines at the collector’s office and a better overall experience. Parking customers are also experiencing a transition in payment methods on the street. Throughout the month of February, the City is installing multi-space pay-by-plate paystations in the Downtown and Dempster Street area. These paystations are replacing the aging single space meters. New and improved signage is being installed that better advertises both the ability to pay at the paybox as well as with the app. Background In November 2017, the City upgraded its mobile parking payment features and re- branded the Passport Parking app to ParkEvanston. Included in this upgrade was a feature that allows customers to load money onto a mobile wallet and use this wallet instead of their credit card per transaction. This feature has been available in the ParkChicago app for many years, so users are familiar with it and had been requesting it for a while. 87 of 385 For City Council meeting of February 11, 2019 Item A9 Business of the City by Motion: South Standpipe Pump Station MCC and Building Renovation Construction Change Order No. 1 For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Paul Moyano, Senior Project Manager Subject: South Standpipe Pump Station Motor Control Center and Building Renovation Construction (Bid 18-17) Change Order No. 1 Date: January 29, 2019 Recommended Action: Staff recommends the City Council authorize the City Manager to execute Change Order No. 1 to the agreement for the South Standpipe Pump Station Motor Control Center and Building Renovation (Bid 18-17) with MAG Construction Co. (629 Homewood Avenue, Highland Park, IL 60035) to extend the contract time to April 9, 2019. There is no change in contract price. Funding Source: Funding will be provided from the Water Fund (Account 513.71.7330.65515 – 717006), which has an FY2019 budget of $50,000 to cover remaining construction costs. Livability Benefits: Built Environment: Manage water resources responsibly Reduce Environmental Impact: Improve energy and water efficiency Health and Safety: Improve emergency prevention and response. Background: On June 25, 2018, the City Council awarded the construction services agreement to Mag Construction for the South Standpipe Pump Station Motor Control Center and Building Renovation. The project is to address safety issues and rehabilitate aged or damaged components at the pump station. The scope of work primarily supports the installation of a modern motor control center (MCC) to replace outdated electrical components which run the water pump and ancillary equipment in the station. Structural and architectural modifications to the building are required for the safe and proper operation of the new MCC. The Water Production Bureau’s overall electrical Memorandum 88 of 385 arc-flash safety program has been updated to reflect current standards and the installation of the new equipment. Finally, building improvements identified in a 2015 engineering report were also addressed. Analysis: The motor control center was to be fabricated by Eaton at their plant in Fayetteville, North Carolina. However, Hurricane Florence disrupted their operations and delayed completion of the equipment. The time extension is to account for this delay, and does not change the contract price. Legislative History: City Council awarded the contract to Mag Construction on June 25, 2018. Attachments: Change Order No. 1 including Change Order Proposal from MAG Construction. 89 of 385 CITY OF EVANSTON CHANGE ORDER Order No. 001 Date: January 31, 2019 Agreement Date: July 18, 2018 PROJECT: South Standpipe Pump Station MCC and Building Renovation (Bid 18-17) OWNER: City of Evanston CONTRACTOR: MAG Construction The following changes are hereby made to the AGREEMENT: Time extension to account for delay in delivery of MCC as requested on the attached letter from MAG construction dated January 22, 2019. Change to CONTRACT PRICE: Original CONTRACT PRICE: $ 377,000.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDERS $ 377,000.00 Total change in CONTRACT PRICE for this CHANGE ORDER 001 $ 00 0.00 The CONTRACT PRICE including this CHANGE ORDER will be $ 377,000.00 Original COMPLETION DATE March 10, 2019 Current COMPLETION DATE adjusted by previous CHANGE ORDERS March 10, 2019 Total Change in CONTRACT TIME for this CHANGE ORDER 30 Days The COMPLETION DATE including this CHANGE ORDER will be April 9, 2019 Accepted by (Contractor): MAG Construction Date Approved by (Owner): City of Evanston Date 90 of 385 91 of 385 92 of 385 93 of 385 94 of 385 95 of 385 96 of 385 97 of 385 For City Council Meeting of February 11, 2019 Item A10 Business of the City by Motion, Demolition of 2020 Green Bay Road For Action To: Alderman Rue Simmons Chair, and Members of the Administration and Public Work Committee From: Evonda, Thomas-Smith, Director of Health and Human Services Ike C. Ogbo, Public Health Manager, Health and Human Services Subject: Funding Approval for the Demolition of the Abandoned Building at 2020 Green Bay Road, Evanston Date: January 24, 2019 Recommended Action Staff is requesting City Council approve funding for the demolition of a long and neglected property that is located at 2020 Green Bay Road, Evanston. The cost for the demolition is $33,925.00. It will be paid with grants provided by the Abandoned Residential Property Municipality Relief Grant, APP, from the Illinois Housing Development Authority, IHDA. Funding Source: Funds will be provided through the IL Vacant Expense Fund (Account 100.24.2435.62469). Livability Benefits: Health and Safety: Improve Health Outcomes Summary: In 2017 and 2018, the City of Evanston was awarded a total of $150,000.00 in grants from the State of Illinois as facilitated through IHDA to use as funds to assist with property maintenance of vacant and abandoned properties. Specific activities such as cutting of neglected weeds, trimming of bushes, removal of garbage, pest extermination and demolition of abandoned residential properties are qualified activities covered by the grant. The demolition of the building at 2020 Greenbay Road qualifies as an eligible grant expense. The recent demolition of a long and neglected single family building that was located at 1729 Dodge Avenue was accomplished using these same grants. Memorandum 98 of 385 Page 2 of 2 So far, the City has expended less than $75,000 on eligible expenses of the grants. Staff also applied for a 2019 grant pending approval. Future grants obtained from IHDA, will be used for future demolitions, activities and projects allowable by the grants. Attachment: Agreement Demolition Proposal Certificate of Liability Insurance 99 of 385 100 of 385 101 of 385 102 of 385 103 of 385 104 of 385 105 of 385 106 of 385 107 of 385 108 of 385 109 of 385 110 of 385 111 of 385 112 of 385 113 of 385 114 of 385 115 of 385 116 of 385 For City Council meeting of February 11, 2019 Item A11 Business of the City by Motion: Police Sergeants Contract For Action To: Honorable Mayor and Members of the City Council From: Erika Storlie, Assistant City Manager/Administrative Services Director Michelle Masoncup, Corporation Counsel Jennifer Lin, Human Resources Division Manager Subject: Collective Bargaining Agreement – Evanston Police Sergeants, Fraternal Order of Police (FOP) Date: February 4, 2019 Recommended Action: Staff recommends City Council authorize the City Manager to execute a collective bargaining agreement with the Illinois Fraternal Order of Police Labor Council for the Evanston Police Sergeants, effective January 1, 2019 through December 31, 2022. Livability Benefits: Economy & Jobs: Support Quality Jobs Summary: City staff and representatives from the Sergeant’s Union (representing 20 members) have been negotiating a new contract over the past 5 months. The attached agreement has been ratified by the Union and represents a fair compromise between the City and the Union in light of the current financial situation of the City. Below is a summary of terms which have been updated for this contract: •The term of the contract is a four-year term, from January 1, 2019 through December 31, 2022. The four-year term will provide both parties with union security and stability. Furthermore, the lengthy term provides the City with the ability to properly and reasonably budget for salaries and expenses associated with these employees. •Education Compensation has been increased to $2,000 annually for employees who possess a bachelor’s degree. This stipend has traditionally increased each year of the contract. The current contract allows for a one-time increase from $1,900 to $2,000 and then maintains the amount for the term of the contract. In addition, employees who possess a relevant master’s degree will receive a $2,500 annual stipend. Memorandum 117 of 385 • Wage increases have been secured for 0% for 2019, 1.5% for 2020, 2.5% for 2021, and 3% for 2022. The union’s agreement for a 0% wage increase in 2019 and a low wage increase in 2020 will give the City the ability to significantly reduce and anticipate salary expenses to improve its financial situation. • The contract allows for an increase in employee contributions to insurance premiums to begin in 2021. The employee percentages will increase from 10% to 15% for PPO and 10% to 12% for HMO. • As a one-time consideration for 2019, 16 hours of compensatory time will be placed into each sergeant’s comp time bank for use according to the contract. • For the first 3 years of the contract, each sergeant will receive an additional .25 hour of compensatory time for each day worked to handle administrative/ supervisory responsibilities (known as prep time). • The drug and alcohol policy continues to be negotiated separately to be consistent with Illinois state law passed last year regarding drug testing for officer-involved shootings. Attachments: FOP Sergeants 2019-22 Contract. 118 of 385 ILLINOIS FOP LABOR COUNCIL and CITY OF EVANSTON Sergeants January 1, 2019 – December 31, 2022 Springfield - Phone: 217-698-9433 / Fax: 217-698-9487 Western Springs - Phone: 708-784-1010 / Fax: 708-784-0058 Web Address: www.fop.org 24-hour Critical Incident Hot Line: 877-IFOP911 119 of 385 i TABLE OF CONTENTS Page ARTICLE 1 RECOGNITION ...................................................................................................................................... 3 SECTION 1.1 RECOGNITION OF ASSOCIATION ............................................................................................................. 3 SECTION 1.2 RECOGNITION OF SERGEANTS ................................................................................................................ 3 SECTION 1.3 PROBATIONARY PERIOD ......................................................................................................................... 3 ARTICLE 2 ASSOCIATION SECURITY ................................................................................................................ 3 SECTION 2.1 DUES CHECK-OFF................................................................................................................................... 3 SECTION 2.2 INDEMNIFICATION .................................................................................................................................. 4 SECTION 2.3 UNION BULLETIN BOARDS ..................................................................................................................... 4 SECTION 2.4 ACCESS TO CITY PREMISES .................................................................................................................... 4 SECTION 2.5 USE OF CITY FACILITIES AND EQUIPMENT ............................................................................................. 4 ARTICLE 3 NON-DISCRIMINATION .................................................................................................................... 4 SECTION 3.1 NON-DISCRIMINATION ........................................................................................................................... 4 SECTION 3.2 GENDER ................................................................................................................................................. 5 ARTICLE 4 GRIEVANCE PROCEDURE............................................................................................................... 5 SECTION 4.1 DEFINITION ............................................................................................................................................ 5 SECTION 4.2 GRIEVANCE PROCEDURE ........................................................................................................................ 5 SECTION 4.3 TIME LIMITS........................................................................................................................................... 6 SECTION 4.4 INVESTIGATION AND DISCUSSION .......................................................................................................... 6 SECTION 4.5 CIVIL SERVICE ....................................................................................................................................... 6 SECTION 4.6 DISCIPLINARY GRIEVANCES................................................................................................................... 6 ARTICLE 5 LABOR-MANAGEMENT MEETINGS ............................................................................................. 7 SECTION 5.1 MEETING REQUEST ................................................................................................................................ 7 SECTION 5.2 CONTENT ............................................................................................................................................... 7 SECTION 5.3 ATTENDANCE ......................................................................................................................................... 7 ARTICLE 6 MANAGEMENT RIGHTS .................................................................................................................. 7 ARTICLE 7 NO STRIKE-NO LOCKOUT .............................................................................................................. 8 SECTION 7.1 NO STRIKE ............................................................................................................................................. 8 SECTION 7.2 NO LOCKOUT ......................................................................................................................................... 8 SECTION 7.3 PENALTY ................................................................................................................................................ 8 SECTION 7.4 JUDICIAL RESTRAINT ............................................................................................................................. 8 ARTICLE 8 GENERAL ............................................................................................................................................. 8 SECTION 8.1 WEAPONS/MARKSMANSHIP ................................................................................................................... 8 SECTION 8.2 STATUTES .............................................................................................................................................. 8 ARTICLE 9 WAGES AND BENEFITS .................................................................................................................... 9 SECTION 9.1 SALARY SCHEDULE ................................................................................................................................ 9 SECTION 9.2 LONGEVITY PAY .................................................................................................................................. 10 SECTION 9.3 PENSION PICK-UP PLAN ....................................................................................................................... 11 SECTION 9.4 HOLIDAYS ............................................................................................................................................ 11 SECTION 9.5 HOLIDAY COMPENSATION ................................................................................................................... 11 SECTION 9.6 VACATIONS .......................................................................................................................................... 12 SECTION 9.7 UNIFORM ALLOWANCE ........................................................................................................................ 12 SECTION 9.8 SICK LEAVE ......................................................................................................................................... 13 SECTION 9.9 ANNUAL AUDIT ................................................................................................................................... 13 SECTION 9.10 DEATH BENEFIT ................................................................................................................................. 13 SECTION 9.11 PAY FOR ASSIGNMENT TO WORK IN A HIGHER RANK ........................................................................ 14 120 of 385 ii SECTION 9.12 PHYSICAL FITNESS ............................................................................................................................. 14 SECTION 9.13 EDUCATIONAL COMPENSATION ......................................................................................................... 14 ARTICLE 10 HOURS OF WORK AND OVERTIME .......................................................................................... 14 SECTION 10.1 APPLICATION OF ARTICLE .................................................................................................................. 14 SECTION 10.2 NORMAL WORK WEEK AND WORK DAY ........................................................................................... 14 SECTION 10.3 OVERTIME .......................................................................................................................................... 14 SECTION 10.4 COMPENSATORY TIME ....................................................................................................................... 15 SECTION 10.5 HIREBACK .......................................................................................................................................... 15 SECTION 10.6 COURT PAY ........................................................................................................................................ 15 SECTION 10.7 NO PYRAMIDING ................................................................................................................................ 16 SECTION 10.8 HEARINGS/INVESTIGATIONS .............................................................................................................. 16 SECTION 10.9 SHIFT ASSIGNMENTS .......................................................................................................................... 16 SECTION 10.10 CALCULATION OF REGULAR HOURLY RATE OF PAY ........................................................................ 16 SECTION 10.11 CANCELLATION OF DAYS OFF .......................................................................................................... 16 SECTION 10.12 RANDOM DRUG TESTING POLICY .................................................................................................... 16 ARTICLE 11 INSURANCE ..................................................................................................................................... 17 SECTION 11.1 CITY GROUP LIFE INSURANCE ........................................................................................................... 17 SECTION 11.2 CITY GROUP HEALTH INSURANCE PLANS .......................................................................................... 17 SECTION 11.3 TERMS OF POLICIES TO GOVERN ........................................................................................................ 18 SECTION 11.4 OPT-OUT PLAN ................................................................................................................................... 18 SECTION 11.5 LINE OF DUTY DEATH ........................................................................................................................ 18 SECTION 11.6 MEDICAL INSURANCE/LINE OF DUTY DISABILITY ............................................................................. 18 SECTION 11.7 SECTION 125 PLAN............................................................................................................................. 19 SECTION 11.8 DENTAL PLAN .................................................................................................................................... 19 SECTION 11.9 POST-EMPLOYMENT HEALTH PLAN ................................................................................................... 19 ARTICLE 12 TERMINATION AND LEGALITY CLAUSES ............................................................................. 19 SECTION 12.1 SAVINGS ............................................................................................................................................ 19 SECTION 12.2 ENTIRE AGREEMENT .......................................................................................................................... 19 SECTION 12.3 TERM ................................................................................................................................................. 19 SECTION 12.4 CONTINUING EFFECT ......................................................................................................................... 20 MEMORANDA OF UNDERSTANDING ............................................................................................................... 21 REDUCTION IN RANK DUE TO LAYOFFS ................................................................................................................... 21 USE OF OUTSIDE COUNSEL FOR BARGAINING UNIT MEMBERS ................................................................................ 21 COMPENSATORY TIME CAPS .................................................................................................................................... 21 ADDITIONAL COMPENSATORY TIME ........................................................................................................................ 22 ATTACHMENT A – COMPENSATORY CAPS – SECTION 10.4 ..................................................................... 23 121 of 385 3 LABOR AGREEMENT Between CITY OF EVANSTON And EVANSTON SERGEANTS ASSOCIATION AFFILIATED WITH ILLINOIS FRATERNAL ORDER OF POLICE LABOR COUNCIL AGREEMENT between, the CITY OF EVANSTON (hereinafter also called the "City") and Evanston Sergeants Association affiliated with Illinois Fraternal Order of Police, Labor Council (hereinafter also called the "Labor Council" or “Union”). ARTICLE 1 RECOGNITION Section 1.1 Recognition of Association The City recognizes the Labor Council as the sole and exclusive bargaining agent with respect to wages, hours and other conditions of employment for all full- time employees classified by the City as Police Sergeants. Section 1.2 Recognition of Sergeants The City and the Labor Council recognize that sergeants are key members of the management and command staff of the Department. In this role, sergeants are responsible for supervising, directing and disciplining employees. The participation in Union activity, collective bargaining and/or grievance activity by sergeants pursuant to this Agreement does not and cannot interfere with the sergeants' responsibility of loyalty as members of management. Section 1.3 Probationary Period All new Sergeants shall be considered probationary Sergeants until they complete a promotional probationary period of twelve (12) months. The City may, for reasonable cause, extend the promotional probationary period for up to an additional six (6) months. Sergeants in their promotional probationary period are eligible for membership in the Union and are covered by this Agreement, but no grievance shall be presented or entertained in connection with the demotion of a probationary Sergeant. ARTICLE 2 ASSOCIATION SECURITY Section 2.1 Dues Check-off Upon receipt of a signed authorization form from an employee in the form set forth in Appendix A, the City agrees for the duration of this Agreement to deduct from such employee's pay uniform monthly union dues. The Labor Council will notify the City in writing of the amount of the uniform dues to be deducted. Deductions shall be made on the second City payday of each month and shall be remitted, together with an itemized statement and list of employees' names from whom deductions have been made, to the Labor Council at the address designated by the Labor Council by the 15th day of the month following the month in which the deduction is made. Employees desiring to revoke such voluntary dues deductions during the term of this Agreement may do so at any time by providing thirty (30) days' written notice to both the City and the Labor Council. 122 of 385 4 It is specifically agreed that any dispute concerning the amount of the dues fee as set forth above shall not be subject to the grievance and arbitration procedure set forth in this Agreement. Non-members who object to the dues fee based upon bona fide religious tenets or teachings shall pay an amount equal to such dues fee to a non-religious charitable organization mutually agreed upon by the employee and the Labor Council. If the affected non-member and the Labor Council are unable to reach agreement on the organization, the organization shall be selected by the affected non-member from an approved list of charitable organizations established by the Illinois State Labor Relations Board and the payment shall be made to said organization. Section 2.2 Indemnification The Union will indemnify the City and hold it harmless against any and all claims, demands, suits, or other forms of liability that may arise out of, or by reason of, any action taken by the City for the purpose of complying with the provisions of this Article. Section 2.3 Union Bulletin Boards The City will make a bulletin board available (currently located in the mail room) for the sole use of posting legitimate Union notices that are not inflammatory in nature or endorsements of candidates for elected public office. It shall generally include notices dealing with internal Union affairs and Union-related business or activities. In addition, representative as identified in writing to the Chief of Police) shall be permitted to distribute such Union notices in Department mailboxes of bargaining unit employees. Except as provided in this section, there shall be no distribution or posting of Union materials of any kind inside City buildings unless the Police Chief or his designee specifically approves same. Section 2.4 Access to City Premises Duly authorized Union business representatives and National representatives will be permitted access at reasonable times to the premises of the City for the purpose of handling grievances or otherwise representing employees pursuant to the provisions of this Agreement upon showing proper credentials to the Police Chief or his designee. These business representatives will enter and conduct their business so as not to interfere with City operations. Such right of entry shall at all times be subject to general department rules applicable to non-employees. Section 2.5 Use of City Facilities and Equipment With the prior approval of the Police Chief or his designee, the Union may use City office equipment and facilities, provided such approval shall not be unreasonably withheld. Such use shall not take precedence over department needs and any materials used or other costs incurred shall be reimbursed by the Union if requested by the City. ARTICLE 3 NON-DISCRIMINATION Section 3.1 Non-Discrimination In accordance with applicable federal and state law, the City and Union agree not to discriminate against any employee on the basis of race, color, creed, sex, age, disability, national origin, sexual orientation or Union membership or non-membership. Actions taken by the City in the assignment or utilization of employees for reasonable and necessary operational reasons shall not be considered in violation of this Article. The parties agree that the City has the right, notwithstanding any other provisions of this Agreement, to take action that is reasonable and necessary in order to be in compliance with the Americans with Disabilities Act. 123 of 385 5 Section 3.2 Gender The use of the masculine pronoun in this document is understood to be for clerical convenience only, and it is further understood that the masculine pronoun includes the feminine pronoun as well. ARTICLE 4 GRIEVANCE PROCEDURE Section 4.1 Definition A "grievance" is defined as a difference of opinion raised by an employee or the Union against the City involving the meaning, interpretation or application of the provisions of this Agreement or with respect to inequitable application of the Personnel Rules of the City or with respect to inequitable application of the Rules of the Police Department. Section 4.2 Grievance Procedure Recognizing that grievances should be raised and settled promptly, a grievance must be raised within fourteen (14) calendar days of the occurrence of the event giving rise to the grievance or within fourteen (14) calendar days of when the employee, through the use of reasonable diligence, could have known of the occurrence of the event giving rise to the grievance. Union grievances shall be filed at Step 2. A grievance shall be processed as follows: STEP 1: Written To Immediate Supervisor. An employee who has a grievance shall submit the grievance in writing to the employee's immediate supervisor, not to include a bargaining unit member, specifically indicating that the matter is a grievance under this Agreement. The grievance shall contain a statement of facts, the provision or provisions of this Agreement which are alleged to have been violated, and the relief requested. The immediate supervisor and the employee, accompanied by an Union representative who is an employee covered by this Agreement if the grievant so desires, shall discuss the grievance at a mutually agreeable time within seven (7) calendar days. If no agreement is reached in such discussion, the immediate supervisor shall give a written answer to the grievant within seven (7) calendar days of the discussion. STEP 2: Appeal To Chief of Police. If the grievance is not settled in Step 1, the grievant or Union may, within fourteen (14) calendar days following receipt of the immediate supervisor's answer, file a written appeal to the Chief of Police. The grievant, a Union representative and the Chief will discuss the grievance at a mutually agreeable time within fourteen (14) calendar days. If no agreement is reached in such discussion, the Chief will give his answer in writing to the grievant and the Union representative within fourteen (14) calendar days of the discussion. STEP 3: Appeal to City Manager. If the grievance is not settled in Step 2, the Union may, within fourteen (14) calendar days following receipt of the Chiefs answer, file a written appeal to the City Manager. A meeting between the City Manager and his/her designee and the grievant and Union representatives, if agreed to, will be held at a mutually agreeable time within fourteen (14) calendar days of the meeting. If the City Manager determines there will be no Step 3 meeting, the City Manager will advise the Union representative within fourteen (14) calendar days in writing and the City Manager's written communication shall be deemed to be a Step 3 denial of the grievance. STEP 4: Arbitration. If the grievance is not settled in accordance with the foregoing procedure, the Union may refer the grievance to arbitration by giving written notice to the City Manager within twenty-one (21) calendar days after receipt of the City's answer in Step 3. The parties shall attempt to 124 of 385 6 agree upon an arbitrator promptly. In the event the parties are unable to agree upon an arbitrator, they shall jointly request the Federal Mediation and Conciliation Service to submit a panel of seven (7) arbitrators. Before striking any names, each party shall have the right to reject one (1) panel of arbitrators. The parties shall determine by a toss of a coin who shall strike first, then alternately strike names one at a time until only one name remains, who shall be the arbitrator. The arbitrator shall be notified of his selection by a joint letter from the City and the Union requesting that he set a time and place for the hearing, subject to the availability of the City and Union representatives. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the provisions of this Agreement. The arbitrator shall consider only the specific issue submitted to him and his decision and award shall be based solely upon his interpretation of the meaning or application of the terms of this Agreement to the facts of the grievance presented. The decision and award of the arbitrator, which conforms to his authority, shall be final and binding upon the City, the Union and the employee or employees involved. The costs of the arbitration, including the fee and expenses of the arbitrator and the cost of a written transcript, if any, shall be divided equally between the City and the Union; provided, however, that each party shall be responsible for compensating its own representatives and witnesses. Section 4.3 Time Limits No grievance shall be entertained or processed unless it is filed within the time limits set forth in Section 4.2. If a grievance is not appealed within the time limits for appeal set forth in Section 4.2, it shall be deemed settled on the basis of the last answer of the City, provided that the parties may mutually agree to extend any time limits. If the City fails to provide an answer within the time limits set forth in Section 4.2, the Union may immediately appeal to the next step. Section 4.4 Investigation and Discussion All grievance discussions and investigations shall take place in a manner which does not interfere with City operations. Section 4.5 Civil Service Except as provided in Section 4.6 or with respect to subject matters covered by this Agreement, it is understood that matters subject to Civil Service are not subject to this grievance procedure. Section 4.6 Disciplinary Grievances Grievances may be filed with respect to the just cause of any disciplinary action taken against an employee. Any grievance concerning a suspension or discharge shall be filed directly at Step 2 of this grievance procedure within fourteen (14) calendar days of the imposition of the discipline. If an employee is transferred for disciplinary reasons, the employee may grieve the transfer pursuant to the provisions of this Section. Discharge and disciplinary action shall be subject to review under the grievance procedure up to and including arbitration, provided that oral reprimands may not be appealed to arbitration. Disciplinary actions shall be subject to review under the grievance procedure only. Such review procedures are in lieu of and expressly supersede and preempt the employee notification and appeal procedures of the City Civil Service Commission. Such contractual review procedure shall be the sole and exclusive method of reviewing all disciplinary action. 125 of 385 7 ARTICLE 5 LABOR-MANAGEMENT MEETINGS Section 5.1 Meeting Request The Union and the City agree that in the interest of efficient management and harmonious employee relations, quarterly Labor-Management meetings will be held. The Labor-Management Committee shall include three (3) employees covered by this Agreement and up to three (3) representatives appointed by the Chief of Police and the Chief of Police if he so desires. The Union may also designate a non-employee Union representative to attend a labor-management meeting, if mutually agreed, and the City may include a non-Police Department employee, if mutually agreed. Such quarterly meetings may be requested by either party by placing in writing a request to the other for a "labor-management meeting" and expressly providing the agenda for such meeting. Labor-management meetings shall be set at a mutually convenient day and time. Such meetings shall be limited to: (a) discussion of the implementation and general administration of the Agreement; (b) sharing of general information of interest to the parties, including departmental operational matters affecting employees; and (c) notifying the Union of changes in condition of employment contemplated by the City which may affect employees. The parties agree to meet in good faith and exercise their best efforts to submit recommendations for approval by the Chief of Police. Section 5.2 Content It is expressly understood and agreed that such meetings shall be exclusive of the grievance procedure. Specific grievances being processed under the grievance procedure shall not be considered at labor-management meetings nor shall negotiations for the purpose of altering any or all of the terms of this Agreement to be conducted at such meetings. The Labor- Management Committee shall keep summary minutes of labor-management meetings, which shall be initialed by the parties and made available for distribution to employees covered by this Agreement. Section 5.3 Attendance Attendance at labor-management meetings shall be voluntary on the employee's part. If the parties agree to schedule a meeting during an employee's regular straight-time shift, the employees shall be compensated for time lost from the normal straight-time work day. ARTICLE 6 MANAGEMENT RIGHTS The City shall retain the sole right and authority to operate and direct the affairs of the City and the Police Department in all its various aspects, including, but not limited to, all rights and authority exercised by the City prior to the execution of this Agreement, except as modified in this Agreement. The rights retained by the City include, but are not limited to: the right to plan, direct, control and determine all the operations and services of the City; to supervise and direct the working forces; to establish the qualifications for employment and to employ employees; t o transfer employees, to schedule and assign work; to establish work standards and, from time to time, to change those standards; to assign overtime; to determine the methods, means, organization and number of personnel; to make, alter and enforce reasonable rules, regulations, orders and policies; to evaluate employees; to discipline, suspend, demote and discharge employees for just cause; to lay off or promote employees, to change or eliminate existing methods, equipment or facilities; to establish, implement and maintain an effective internal 126 of 385 8 control program; to determine the overall budget; and to carry out the mission of the City provided, however, that the exercise of any of the above rights shall not conflict with any of the express written provisions of this Agreement. ARTICLE 7 NO STRIKE-NO LOCKOUT Section 7.1 No Strike Neither the Union nor any officers, agents or employees will instigate, promote, sponsor, engage in, or condone any strike, sympathy strike, slowdown, sit-down, concerted stoppage of work, concerted refusal to perform overtime, concerted, abnormal and unapproved enforcement procedures or policies or work to the rule situation, mass resignations, mass absenteeism, illegal picketing or any other intentional interruption or disruption of the operations of the City, regardless of the reason for so doing. Any or all employees w ho violate any of the provisions of this Article may be discharged or otherwise disciplined by the City. Each employee who holds the position of officer of the Union occupies a position of special trust and responsibility in attempting to maintain and bring about compliance with the provisions of this Article. In addition, in the event of a violation of this Section of this Article the Union agrees to inform its members of their obligations under this Agreement and to direct them to return to work. Section 7.2 No Lockout The City will not lock out any employees during the term of this Agreement as a result of a labor dispute with the Union. Section 7.3 Penalty The only matter which may be made the subject of a grievance concerning disciplinary action imposed for an alleged violation of Section 7.1 is whether or not the employee actually engaged in such prohibited conduct. The failure to confer a penalty in any instance is not a waiver of such right in any other instance nor is it a precedent. Section 7.4 Judicial Restraint Nothing contained herein shall preclude the City or the Union from obtaining judicial restraint and damages in the event the other party violates this Article. ARTICLE 8 GENERAL Section 8.1 Weapons/Marksmanship The City will supply practice qualification ammunition for automatic weapons in quantities which the Police Department determines are appropriate. If a Sergeant, during the term of this Agreement, replaces an existing departmental-issued handgun with a departmental-approved weapon, and turns in a handgun to the department, he shall be reimbursed fifty (50%) of the cost of said weapon, up to four hundred dollars ($400). The purchased weapon will be considered the Sergeant's property upon retirement or separation from the department. Section 8.2 Statutes The City will continue to comply with federal and state statutes covering mandatory subjects of bargaining which are applicable to police sergeants, except to the extent modified in this Agreement. 127 of 385 9 Section 8.3 Drug and Alcohol Testing Drug and Alcohol testing of members, in addition to testing required under 50 ILCS 727/1-25, shall be conducted according to the processes detailed in Evanston Police Department General Orders. The City agrees to bargain over a Drug and Alcohol Testing Policy required by the Police and Community Relations Improvement Act, Public Act 100-0389, amended August 25, 2017. The resolution of any bargaining impasse shall be resolved according to the provisions of the Illinois Labor Relations Act (5 ILCS 315/14) or as amended. ARTICLE 9 WAGES AND BENEFITS Section 9.1 Salary Schedule The salary schedule for employees covered by this Agreement shall be as follows: an increase of 0% to be applied retroactively to January 1, 2019, an increase of 1.5% to be applied retroactively to January 1, 2020, an increase of 2.5% to be applied retroactively to January 1, 2021, and an increase of 3% to be applied retroactively to January 1, 2022, for all eligible wages under this Agreement. Any pay-outs of applicable benefit time by the terms and conditions of the CBA shall be at the covered members’ current rate of pay including longevity at the time of pay-out. 1/1/2019 – 0% COLA Pay Grade Step Effective Date Step Rate Salary PS34 A 1/1/2019 $47.936 $99,707.28 PS34 B 1/1/2019 $50.035 $104,072.98 PS34 C 1/1/2019 $52.203 $108,581.81 PS34 D 1/1/2019 $54.521 $113,403.16 PS34 E 1/1/2019 $56.155 $116,802.68 PS34 F 1/1/2019 $57.840 $120,307.17 1/1/2020 – 1.5% COLA Pay Grade Step Effective Date Step Rate Salary PS34 A 1/1/2020 $48.655 $101,202.89 PS34 B 1/1/2020 $50.786 $105,634.07 PS34 C 1/1/2020 $52.986 $110,210.54 PS34 D 1/1/2020 $55.339 $115,104.21 PS34 E 1/1/2020 $56.997 $118,554.72 PS34 F 1/1/2020 $58.708 $122,111.78 128 of 385 10 1/1/2021 – 2.5% COLA Pay Grade Step Effective Date Step Rate Salary PS34 A 1/1/2021 $49.872 $103,732.96 PS34 B 1/1/2021 $52.055 $108,274.92 PS34 C 1/1/2021 $54.310 $112,965.80 PS34 D 1/1/2021 $56.722 $117,981.82 PS34 E 1/1/2021 $58.422 $121,518.59 PS34 F 1/1/2021 $60.175 $125,164.57 1/1/2022 – 3% COLA Pay Grade Step Effective Date Step Rate Salary PS34 A 1/1/2022 $51.368 $106,844.95 PS34 B 1/1/2022 $53.617 $111,523.17 PS34 C 1/1/2022 $55.940 $116,354.78 PS34 D 1/1/2022 $58.424 $121,521.27 PS34 E 1/1/2022 $60.175 $125,164.15 PS34 F 1/1/2022 $61.981 $128,919.51 An employee shall be eligible for annual advancement to the next highest step in the salary structure to the maximum step based upon receipt of a highly satisfactory merit evaluation. An employee who does not receive a step increase under this Section may file a grievance under the grievance procedure of this Agreement grieving the reasonableness of the evaluation. An employee who is promoted to the position of Sergeant from the position of police officer in the City shall be compensated at the next higher Sergeant pay step above the employee's current salary including longevity. An employee who does not receive a step increase under this Section may file a grievance under the grievance procedure of this Agreement grieving the reasonableness of the evaluation. An employee who is promoted to the position of Sergeant from the position of police officer in the City shall be compensated at the next higher Sergeant pay step above the employee's current salary including longevity. Section 9.2 Longevity Pay Employees with the years of service Indicated below shall be eligible to receive longevity pay added to the current rate of pay in accordance with the following schedule. If a Sergeant dies while at work, he will have the 5.5% longevity step added to the current rate of pay. 129 of 385 11 Longevity Pay Computed Years of Service Completed As a Percent of Employee's Annual Salary 9 years 3% 14 years 4% 19 years 5.5% Section 9.3 Pension Pick-Up Plan The City agrees to maintain a "pension pick-up plan" whereby employees' contributions are made from pre-tax earnings for as long as such plan continues to be permitted by state and federal law. Section 9.4 Holidays Holidays shall be as follows: New Years' Day Thanksgiving Day Dr. Martin Luther King Jr.'s Birthday Friday after Thanksgiving Employee's Birthday Christmas Eve Memorial Day Christmas Day Fourth of July Three Floating Holidays Labor Day For approved days off other than sick leave, the employee may designate the type of accrued time off to be charged (e.g., vacation, holiday, compensatory time). Holiday time for holidays will be carried on the Department records as hours rather than days, in the compensatory time bank, and may be carried over from year to year. The three floating holidays will be accrued as twenty-eight (28) hours. At the time of separation from City employment the employee shall receive payment of all accrued but unused holiday time that has been transferred to the compensatory time bank. Employees required to work on New Year’s Day, Dr. Martin Luther King Jr.’s Birthday, Thanksgiving Day, Friday after Thanksgiving, or Christmas Day shall receive pay at time and one-half for all hours worked in addition to the Holiday Compensation addressed in Section 9.5 below. Section 9.5 Holiday Compensation Employees who are off-duty on a holiday shall receive eight (8) hours' holiday time in their compensatory time bank. Employees who are on-duty on a holiday shall be paid their regular rate of pay for all hours worked and shall receive eight (8) hours' holiday time in their compensatory time bank. Sergeants who are normally scheduled to work on holidays listed in Section 9.4 will work those hours unless the Sergeant requests to take the day off; in that case, the hours off will be charged to the Sergeant's vacation or compensatory time accrual. A Sergeant who is sick on such holidays will have that time off charged to his sick leave accrual. 130 of 385 12 Section 9.6 Vacations Vacations shall be accrued at the following rates: Recruitment through 4th year 2 weeks 5th year through 6th year 2 weeks/2 days 7th year through 10th year 3 weeks 11th year through 14th year 3 weeks/2 days 15th year through 20th year 4 weeks 21st year 4 weeks/1 day 22nd year 4 weeks/2 days 23rd year 5 weeks Two (2) years accrual of vacation time may be carried over into the subsequent year. At the time of separation from City employment the employee shall receive payment of all accrued but unused vacation time up to two (2) years accrual. Employees that request a vacation pay-out may not have an accrued balance over their maximum at the time of their payout. Section 9.7 Uniform Allowance (a) The City shall provide an annual allowance of one-thousand and no/100 dollars ($1,000) each year of this agreement for the purchase of uniform items. Uniform allowances will be paid on or about April 1 of each calendar year and no receipts will be required. (b) If changes in uniform or new uniform items are mandated by the City, at City’s initiative, the City shall pay the entire cost of the initial issue of such items; however, if changes in uniform or new uniform items are approved by the City at the request of the Union or of the employees, employees shall be expected to bear the cost of the initial issue. If authorized uniform items are damaged in the line of duty (as distinguished from normal wear and tear), the Chief of Police will give consideration to replacing said damaged uniform items at City expense, Upon promotion to the rank of Sergeant, each new Sergeant will be provided four long-sleeved and four short-sleeved uniform shirts at City expense. Upon promotion to the rank of Sergeant, each new Sergeant will be provided four (4) long- sleeved and four (4) short-sleeved uniform shirts at City expense. (c) Effective the first pay period after ratification of this Agreement by both parties, if a Sergeant's bullet-proof vest is out of its warranty period, the City will reimburse the Sergeant up to a maximum of eight hundred and no/100 dollars ($800) for the replacement vest upon submission of a receipt of purchase and return of the out of warranty vest. Upon leaving the City's employ, a Sergeant shall have the right to keep his vest. 131 of 385 13 Section 9.8 Sick Leave (a) Employees shall accrue twelve (12) sick days per full year of employment. (b) Whenever an employee with ten (10) years or more of service retires or has his employment terminated in good standing, the employee shall receive payment of all sick days accrued in excess of two hundred (200) hours to a maximum of four hundred forty (440) hours' pay. Such payment shall be in the form of cash or directed to a designated ICMA -RC Account, or any combination thereof. An employee with over six hundred and fifty (650) hours of sick leave shall be eligible, at time of leaving the bargaining unit, for payment of 100% of sick hours over six hundred and fifty (650). Such payment shall be directed to the PEHP plan. The provisions of this Section shall not be applicable to an employee who is discharged for just cause or who does not give at least two weeks’ advanced written notice of the employee's decision to voluntarily retire or otherwise terminate City employment in good standing. (c) An employee with seventy-five (75) days of sick leave accrued as of January 1 of each year, shall be eligible to receive on January 31 of the immediate following calendar year of each year payment, vacation or time off equivalent to one hundred percent (100%) of all sick leave days accrued during that year, but not used during that year, in excess of four (4) days. This means that if an eligible employee uses eight (8) or more days of sick leave accrued in the calendar year, the employee shall have no days of entitlement; uses seven (7) da ys - one (1) day of entitlement; uses six (6) days - two (2) days of entitlement; uses five (5) days - three (3) days of entitlement; uses four (4) days - four (4) days of entitlement; uses three (3) days - five (5) days of entitlement; uses two (2) days - six (6) days of entitlement; uses one (1) day - seven (7) days of entitlement; uses no days - eight (8) days of entitlement. (d) In the event an employee dies while employed by the City, neither subsection (b) or (c) of this Section are applicable; provided, however, that the employee's entire accrued but unused sick leave shall be paid to the person(s) designated as beneficiary and/or trust fund named on the employee's group life insurance, or if there is no designation, as required by the City. (e) Sick leave may be used for absences due to illness, injury, or medical appointment of the employee’s family members pursuant to and as defined by the Illinois Sick Leave Act (820 ILCS 191/1 et. seq.), or as amended. Section 9.9 Annual Audit The Police Department will provide a bi-weekly update of each employee’s balances of compensatory time, floating holiday, sick leave, and vacation leave. After notification, the employee has thirty (30) days to file any discrepancies with the Police Department. After this thirty (30) day period, the update shall be considered final. Reasonable exceptions may be made for an employee who can demonstrate a prolonged absence (e.g., FMLA, worker’s comp, military leave). Section 9.10 Death Benefit In the event of death of an employee in the line of duty, the City shall pay a death benefit of three thousand and no/100 dollars ($3,000) to the designated group life insurance beneficiary and/or trust fund named, or if there is no designation, as directed by the City. In addition to provisions provided by law, for a Sergeant who dies on duty the City shall pay one-hundred percent (100%) of the health insurance premium for ninety (90) days. 132 of 385 14 Section 9.11 Pay for Assignment to Work in a Higher Rank Effective January 1, 2019, an employee who is temporarily assigned to in a higher rank shall be paid an additional $5.00 per hour for each hour for all hours worked in that capacity. Section 9.12 Physical Fitness Sergeants may voluntarily participate in a physical fitness examination (the P.O.W.E.R. test) administered by the department. As an incentive to maintain physical fitness, employees will be paid five hundred and no/100 dollars ($500) if they pass the physical fitness exam OR seven hundred and no/100 dollars ($700) if they pass the physical fitness exam and participate in the required components of the City’s annual wellness program. Section 9.13 Educational Compensation Effective January 1, 2019 and continuing, employees who possess a bachelor’s degree or higher from an accredited college or university will receive an additional two thousand dollar ($2,000) stipend. Employees who possess a master’s degree or higher in a relevant subject area will receive an additional two thousand five-hundred dollar ($2,500) stipend. Relevant subject areas for a master’s degree or higher include, but are not limited to, criminal justice or law enforcement, sociology, psychology, public administration, social work, public safety, and any other subject areas at the discretion of the Police Chief. Educational stipends are to be paid on the first pay period each February. ARTICLE 10 HOURS OF WORK AND OVERTIME Section 10.1 Application of Article This Article is intended only as a basis for calculating overtime payments, and nothing in this Agreement shall be construed as a guarantee of hours of work per day or per week. Section 10.2 Normal Work Week and Work Day The normal workweek shall average forty (40) hours per week, but in some weeks employees shall work more than forty (40) hours and some weeks less than forty (40) hours. The normal workday shall be eight (8) hours, plus a thirty (30) minute unpaid lunch period each day, subject to emergency work duties. Sergeants as a part of their administrative duties to prepare for roll call or other administrative responsibilities, shall report one-quarter hour (1/4) hour before their tour of duty and in some cases requiring them to stay a one-quarter hour (1/4) hour after their tour of duty to handle supervisory/administrative matters. For this, Sergeants shall be compensated at three-quarter (3/4) hour of compensatory time for each day worked at the straight time calculation for 2019, 2020, and 2021. This payment will revert back to one-half (1/2) hour in 2022. The shifts, workdays and hours to which employees are assigned shall be stated on a departmental work schedule. Should it be necessary in the interest of efficient operations to establish different shift starting or ending times or schedules, the City will provide as much advance notice as possible of such change to the individuals affected. Section 10.3 Overtime Employees shall be paid one and one-half (1-1/2) times their regular rate of pay for all hours worked beyond eight (8) hours in a work day. Vacation, sick time, holidays or other absences from work, paid or unpaid; will not be considered as hours worked for the 133 of 385 15 purposes of calculating overtime. Overtime shall be paid in fifteen (15) minute increments using FLSA rounding rules. Section 10.4 Compensatory Time An employee who is entitled to time and one-half pay under this Agreement may elect compensatory time at time and one-half rate, in lieu of pay, by giving advance notice to the City. The maximum compensatory time accumulated shall be five hundred (500) hours. At the time of separation from City employment, the employee shall receive payment of all accrued but unused compensatory time. An employee with accrued compensatory time may make advance request for time off (in minimum increments of 15 minutes) and t ime off will be approved by the City based upon departmental needs. Employees in the rank of Sergeant prior to May 1, 2011 may keep the current compensatory time bank accrued, which may exceed five hundred (500) hours with the combination of the holiday and compensatory time banks. The specific limits of maximum hours or grandfathered balance that may be in a member’s bank are included in Attachment A to the Memorandum of Understanding (MOU). If at any time a member’s grandfathered balance falls below the five hundred (500) hour maximum, then the five hundred (500) maximum shall apply going forward and the grandfathered status shall be forfeited. New employees to the unit are subject to the five hundred (500) hour maximum for the combined compensatory time bank. New employees to the unit will be paid out any hours in excess of the five hundred (500) hour maximum prior to entering the unit. Any existing Sergeant who does not meet the five hundred (500) hour combined maximum as of May 1, 2011 will be subject to the new limit. Any hours of compensatory time exceeding the five hundred (500) hour maximum, pursuant to the MOU and Attachment A, as of December 31 of each calendar year will be paid out by the end of February of the immediate following calendar year. An employee may request a payout of up to two hundred (200) hours per year from accumulated compensatory time, which may be in addition to the annual payout for hours over five hundred (500). Requested payouts will be based on a first come first served basis and simultaneous requests will be based on seniority. Payouts are subject to annual available funding set by the Chief of Police. Payouts made as a result of a new member entering the bargaining unit to bring that member in line with the five hundred (500) hour maximum and the MOU on Compensatory Time Banks shall be made separate and apart from the discretionary payments indicated above. Section 10.5 Hireback When an employee is hired back there shall be a minimum pay guarantee of four (4) hours' pay at time and one-half, or if hired back on the July 4 holiday, the Halloween holiday, or the New Year's holiday (Eve or Day), a minimum pay guarantee of four (4) hours' pay at two (2) times their regular rate of pay. Supervisory hire back will first be offered to the rank of Sergeant, within the respective shift or unit, before it is offered to other Command ranks. Section 10.6 Court Pay An employee, who is required to appear for off-duty court appearance or off-duty proceedings, shall receive time and one-half for all hours actually worked, or a minimum guarantee of four (4) hours pay at straight time, whichever is greater, under the following situations: (a) Morning Court Call. Employee on afternoon shift, midnight shift, or on a day off; 134 of 385 16 (b) Afternoon Court Call. Employee on midnight shift, on a day off or on an afternoon shift which begins at or after 4:00 p.m.; and (c) Afternoon Court Call. If the employee is on an afternoon shift which begins before 4:00 p.m., the court hour minimum shall not be applicable, but the employee shall receive time and one-half pay until the beginning of the shift, even if the court appearance ends before the beginning of the shift. (d) Off-Duty Proceedings. If required to attend any of the following proceedings in a supervisory capacity while off duty, the employee shall receive a minimum of four (4) hours' pay at straight time, or pay for hours worked at time and one-half, whichever is greater; (a) pre- disciplinary meetings; (b) OPS investigations; and (c) Accident Review Board meetings. An employee shall not be eligible for more than one minimum guarantee of four (4) hours per day. In the event it is necessary for an off-duty employee to come to the station in order to obtain evidence for the court appearance, that employee will receive an additional half-hour before and after court for travel time. Section 10.7 No Pyramiding Overtime shall not be paid twice for the same hours worked. Section 10.8 Hearings/Investigations This Section shall apply to investigations which do not fall under the qualifications set forth in Section 10.6 of this Agreement. An employee who attends any of the following proceedings during off-duty time shall receive time and one-half pay for time spent in the proceeding, with a minimum of two (2) hours’ pay at time and one-half: (a) pre-disciplinary meetings; (b) OPS investigation; and (c) Accident Review Board meeting. There shall be no pay, however, if at the employee's request the proceeding is continued or rescheduled to a later date. Pay under this Section applies only to the employee himself and not to witnesses. Section 10.9 Shift Assignments Sergeants that are assigned to the midnight shift (1st Watch) shall not be assigned to that shift for more than two consecutive years. Sergeants may request a third year, which may or may not be granted by the Chief of Police or his designee. Section 10.10 Calculation of Regular Hourly Rate of Pay Effective the first payroll period beginning after June 1, 1996, longevity pay shall be included in an employee's base salary for purposes of determining an employee's regular hourly rate of pay which is used to calculate overtime pay and any other benefits which are based on an employee's regular hourly rate of pay. The practice of paying longevity as a lump sum on June 1 shall be discontinued after the June 1, 1996 payment. Section 10.11 Cancellation of Days Off When an employee's day off is cancelled for operational needs, the employee will be paid double time for all hours worked. Section 10.12 Random Drug Testing Policy In addition to the provisions in Section 8.3 above and any General Orders relating to drug and alcohol testing, each member of the bargaining unit shall be included in a department-wide lottery conducted by an outside agency, not more than two (2) 135 of 385 17 times per year for random drug testing. No more than fifty percent (50%) of the department will be tested in any one (1) year. ARTICLE 11 INSURANCE Section 11.1 City Group Life Insurance (a) The City shall provide each employee with group life insurance in an amount equal to the employee's annual salary, rounded up to the nearest five hundred dollars ($500) fo r the term of this Agreement. (b) An employee who is eligible for group life insurance under subsection (a) of this Section shall have the option to reject additional optional life insurance which may be offered by the City's insurance carrier (under rules of that carrier) so long as the employee pays the entire premium, which may change from time to time. The election and/or continuation of optional insurance is solely an employee's individual decision. Section 11.2 City Group Health Insurance Plans (Plan design changes normally take effect at the same time as contribution changes). For the term of this Agreement, employees may participate in one of the below medical insurance plan(s) maintained by the City. If the City determines that one of these plans shall no longer be in effect, or if the City adds a new plan, employees shall have the right to switch to another plan on a non-medical basis under rules established by those plans. PPO1 PPO2 HMO IL & BA Deductible (sing/fam) $500/$1500 $1000/$2000 n/a Coinsurance (in/out net) 90%/70% 80%/0% n/a Office Visit Copay $30 $30 $30 ER Copay $150 $150 $150 Prescription Drug co-pay(30 day) $10/$25/$40 $10/$25/$40 $10/$25/$40 Prescription Drug co-pay (90 days) $20/$50/$80 $20/$50/$80 $20/$50/$80 (b) Health Insurance Contributions made by employees will be based on a percentage of funding premiums that will be set by 10/1 of each year. Increases to union member contributions will be limited to a ten percent (10%) increase. If the total funding premiu m increases by more than ten percent (10%) in a given year, the union member contribution for the following year will be capped at a ten percent (10%) increase. For all subsequent years union member premiums will continue to increase within the cap in order to “catch up” to the originally agreed upon percentage contribution rates. Employees covered by these plans will contribute the following percentages (%) of total premium cost, which shall be deducted from their employee paychecks: 136 of 385 18 TIER (Effective 1/1/19) Employee 10% Employee + 1 or 2 children 8% Employee + Spouse/DP 9% Family 10% TIER (Effective 1/1/20) Employee 10% Employee + 1 9% Family 10% TIER (Effective 1/1/21) HMO PPO Employee 12% Employee 15% Employee + 1 10% Employee + 1 13% Family 12% Family 15% Note: The contribution amounts for the Employee + 1 or 2 children, Employee + Spouse/DP, and Employee + 1 tiers will be calculated as a percentage of the total family premium cost. + 1 is defined as an eligible spouse or dependent child. (c) An employee who retires during the term of this Agreement and is eligible for an immediate or deferred pension under the Police Pension Fund may elect employee-only or family coverage under the City's Medical Insurance Plan by paying the entire group premium cost, which may increase from time to time. Payment shall be by means of deduction from the pensioner's Police Pension Fund check. Section 11.3 Terms of Policies to Govern The extent of coverage under the insurance policies referred to in this Article shall be governed by the terms and conditions set forth in said policies. Any questions concerning coverage shall be resolved in accordance with the terms and conditions in said policy and shall not be subject to the grievance procedure set forth in this Agreement. Section 11.4 Opt-out Plan An employee who does not desire City group medical insurance coverage because that employee is covered under a group plan elsewhere may elect to opt out of the City's insurance plan and receive an annual payment of one thousand eight hundred dollars ($1,800). Section 11.5 Line of Duty Death In the event an employee with dependent medical coverage is killed in the line of duty, the employee's spouse shall receive dependent medical coverage applicable to other employees covered by this Agreement, which may change from time to time, paid for by the City. The coverage under this Section shall continue until remarriage, until the spouse is eligible for Medicare or until the spouse is covered by the spouse's own group medical insurance plan (i.e., if the spouse is employed), whichever occurs sooner. Section 11.6 Medical Insurance/Line of Duty Disability In the event an employee is absent from work because of line of duty disability, the City shall pay the entire group medical insurance premium 137 of 385 19 for the duration of the employee’s line of duty disability, but not beyond the date that an employee retires or ceases to be an employee. Section 11.7 Section 125 Plan The City agrees to maintain a Section 125 Plan for employees' contributions under this Article as long as such Plan continues to be permitted by State and Federal law. Section 11.8 Dental Plan Employees covered by the City Group Health Insurance Plan described in Section 11.2 shall be eligible to elect coverage under the City dental plan, single or family coverage. The employee shall pay one-hundred percent (100%) of the premium cost for both single and family coverage, which premium may increase from time to time. Section 11.9 Post-Employment Health Plan The City agrees to establish a post-employment health plan for members of the bargaining unit. Employees agree that each year they will contribute thirty-two (32) hours of accrued sick time and compensatory time, for a total of sixty-four (64) hours of time to the plan by the end of the second pay period of November of each year as the total contribution for said year. ARTICLE 12 TERMINATION AND LEGALITY CLAUSES Section 12.1 Savings If any provision of this Agreement is subsequently declared by legislative or judicial authority to be unlawful, unenforceable or not in accordance with applicable statutes, all other provisions of this Agreement shall remain in full force and effect for the duration of this Agreement. In such event, upon the request of either party, the parties shall meet promptly and negotiate with respect to substitute provision(s) for those provision(s) held invalid or unenforceable. Section 12.2 Entire Agreement This Agreement constitutes the entire agreement between the parties and concludes collective bargaining on any subject, whether included in this Agreement or not, for the term of this Agreement, except as otherwise provided by statute. Section 12.3 Term This Agreement shall be effective January 1, 2019 and shall terminate at 11:59 p.m. on December 31, 2022. Not earlier than September 1, 2022 either the City or the Union may give written notice to the other party by registered or certified mail of its desire to negotiate modifications to this Agreement, said modifications to be effective January 1, 2023, unless mutually agreed otherwise. 138 of 385 20 Section 12.4 Continuing Effect Notwithstanding any provision of this Article or Agreement to the contrary, this Agreement shall remain in full force and effect after the expiration date and until a new Agreement is reached. CITY OF EVANSTON: EVANSTON POLICE SERGEANTS ASSOCIATION: Wally Bobkiewicz Date Dennis Prieto Date City Manager Sergeant Demitrous Cook Date Elizabeth Glynn Date Chief of Police Sergeant Erika Storlie Date Charlotte Hart Date Assistant City Manager Sergeant _________________________________ Jason Kohl Date Sergeant Kevin S. Krug Date Northern Field Supervisor 139 of 385 21 MEMORANDA OF UNDERSTANDING Reduction in Rank Due to Layoffs The City agrees that if in the future a layoff of a covered member is implemented, the reduced Sergeant, who will be the Sergeant with the least amount of service in the rank, will be placed back in his former position as a Police Officer. The member’s pay and longevity step shall be based on if the member would have remained as a Police Officer. If the member’s pa y is above the top pay of a Police Officer, then the member shall be paid at the highest step in the pay range for Police Officer. If the member’s pay is within the pay range for Police Officer, then the member shall be paid the closest pay to his current pay, within the range for Police Officer, which does not result in a pay reduction. Any member returned to a lower rank as a result of a layoff will be first on the list when the next promotional opportunity occurs. This Memorandum of Understanding applies to layoffs only. Use of Outside Counsel for Bargaining Unit Members A member of the bargaining unit, who is named as a defendant in any matter before a Federal and/or State Court, may request the use of outside counsel of the member’s choosing, providing the member was acting in good faith within the scope of his official duties, which gave rise to the lawsuit. Such a request shall be directed in writing to the City’s Corporation Counsel, who will have the final say in whether or not outside counsel is used and if the suggestion made for a particular Attorney by the member is acceptable. The City’s Corporation Counsel shall agree upon the amount of compensation that shall be paid to the chosen Attorney and negotiate the terms of the engagement. Compensatory Time Caps The Memorandum of Understanding (MOU) is agreed to by and between the parties of City of Evanston (hereinafter also known as the “Employer”) and the Illinois Fraternal Order of Police Labor Council (hereinafter also known as the “FOP”) to address Article X - Hours of Work and Overtime, Section 10.4 Compensatory Time in the Collective Bargaining Agreement January 1, 2019 through December 31, 2022 and continuing between the parties. All other Sections in Article X shall remain as written in the Collective Bargaining Agreement. The parties to the MOU agree to the following understanding of the current practice and utilization of Section 10.4 Compensatory Time and such understanding shall be made part of the Agreement between the parties and continuing on when dealing with the excess balances as denoted on Attachment A as of January 1, 2019. The parties agree (Employer and FOP) that the individuals listed on Attachment A can maintain balances of compensatory time in excess of those specified in Section 10.4 as specifically articulated in Attachment A. This MOU will be made part of the Collective Bargaining agreement, until December 31, 20 22 pertaining to excess balances listed on Attachment A, Compensatory Time Caps, and in accordance with Section 10.4. 140 of 385 22 Additional Compensatory Time Within one (1) month of the effective date of this Agreement, the City will deposit sixteen (16) hours into each employee’s compensatory time bank as a one -time consideration in 2019. These hours will be used consistent with Section 10.4 above. 141 of 385 23 Attachment A – Compensatory Caps – Section 10.4 Employee Max Compensatory Cap MULLIGAN, GENE 960 hours 142 of 385 For City Council meeting of February 11, 2019 Item A12 Business of the City by Motion: AFSCME Contract For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Erika Storlie, Assistant City Manager/Administrative Services Director Michelle Masoncup, Corporation Counsel Jennifer Lin, Human Resources Division Manager Subject: Collective Bargaining Agreement – American Federation of State, County and Municipal Employees (AFSCME) Date: February 4, 2019 Recommended Action: Staff recommends City Council authorize the City Manager to execute a collective bargaining agreement with the American Federation of State, County and Municipal Employees (AFSCME) Labor Council covering 354 active City employees, effective January 1, 2019 through December 31, 2022. Livability Benefits: Economy & Jobs: Support Quality Jobs Summary: City staff and representatives from the AFSCME Union have been negotiating a new contract over the past 5 months. The attached agreement has been ratified by the Union and represents a fair compromise between the City and the Union in light of the current financial situation of the City. Below is a summary of terms which have been updated for this contract: • The term of the contract is a four-year term, from January 1, 2019 through December 31, 2022. The four-year term will provide both parties with union security and stability. Furthermore, the lengthy term provides the City with the ability to properly and reasonably budget for salaries and expenses associated with these employees. • Wage increases have been secured for 0% for 2019, 1.5% for 2020, 2.5% for 2021, and 3% for 2022. The union’s agreement for a 0% wage increase in 2019 and a low wage increase in 2020 will give the City the ability to significantly reduce and anticipate salary expenses to improve its financial situation. Memorandum 143 of 385 • The contract allows for an increase in employee contributions to insurance premiums to begin in 2021. The employee percentages will increase from 10% to 15% for PPO and 10% to 12% for HMO. • As a one-time consideration for concessions on wage increases, additional floating holidays in each of the four years have been granted as follows: FY2019: 3 days, FY2020: 3 days, FY2021: 2 days, FY2022: 1 day. Floating holiday time will be placed into each member’s time off bank for use according to the contract. • Some contractually required stipends have also been increased and adjusted. On-call weekend pay has increased from $185/week to $215/week. $155 annual shoe allowances have increased for $180. • The City has agreed not to lay off any 2019 budgeted employees for the remainder of 2019 and has agreed to no furlough days for the term of the contract. Employees who are laid off after 2019 will also receive an additional 2 weeks of severance. • The union has agreed to change the eligibility for terminating sick payouts. Employees now need to have 10 years of service to be eligible to receive 75% of accumulated sick days over 20 for a maximum of 40 days. Previously the eligibility was 5 years of service to receive 85%. Attachments: AFSCME 2019-22 Contract. 144 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 1 AGREEMENT Between CITY OF EVANSTON, ILLINOIS And AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES, COUNCIL 31, AFL-CIO January 1, 2018 – December 31, 2022 145 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 2 TABLE OF CONTENTS Article I – Recognition and Representation ................................................................ 6 Section 1.1. Recognition...................................................................................... 6 Section 1.2. Definition of work day for part-time employees ................................... 6 Article II – Deduction of Union Dues ......................................................................... 7 Section 2.1. Checkoff .......................................................................................... 7 Section 2.2. Fair Share .......................................... Error! Bookmark not defined. Section 2.3. Resumption of Employees on Dues Checkoff....................................... 7 Section 2.4. Indemnification ................................................................................ 7 Article III – No Discrimination .................................................................................. 8 Article IV – Management Rights ............................................................................... 9 Article V – Seniority Rights .................................................................................... 10 Section 5.1. Definition ....................................................................................... 10 Section 5.2. Promotion, Transfer, Voluntary Reduction ........................................ 10 Section 5.3. Vacation Selection .......................................................................... 10 Section 5.4. Seniority Roster .............................................................................. 11 Section 5.5. Transfer Rights .............................................................................. 12 Section 5.6. Probationary Period. ....................................................................... 12 Article VI – Grievance Procedure ............................................................................ 13 Section 6.1. Definition of Grievance ................................................................... 13 Section 6.2. Grievance Committee and Stewards ................................................. 13 Section 6.3. Grievance Procedure ....................................................................... 13 Section 6.4. Time Limits .................................................................................... 15 Section 6.5. Investigation and Discussion ........................................................... 15 Section 6.6. Discharge and Disciplinary Suspension of Seven Days or More ........... 16 Section 6.7. Exclusive Remedy ........................................................................... 16 Section 6.8. Pertinent Witnesses and Information ............................................... 16 Article VI.B – Library Grievance Procedure .............................................................. 16 Section 6.B.1. Definition of Grievance ................................................................. 16 Section 6.B.2. Grievance Committee and Stewards .............................................. 16 146 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 3 Section 6.B.3. Grievance Procedure .................................................................... 16 Section 6.B.4. Time Limits ................................................................................. 19 Section 6.B.5. Investigation and Discussion ........................................................ 19 Section 6.B.6. Discharge and Disciplinary Suspension of Seven Days or More ........ 19 Section 6.B.7. Exclusive Remedy ........................................................................ 19 Section 6.B.8. Pertinent Witnesses and Information ............................................. 19 Article VII – No Strikes – No Lockouts .................................................................... 20 Section 7.1. No Strikes – No Lockouts ................................................................ 20 Section 7.2. Picket Line ..................................................................................... 20 Article VIII – Leaves of Absence ............................................................................. 21 Section 8.1. Union Leave ................................................................................... 21 Section 8.2. Short-term Military Leave. ............................................................... 21 Section 8.3. Active Military Service ..................................................................... 22 Section 8.4. Education Leave ............................................................................. 22 Section 8.5. Disability ....................................................................................... 22 Section 8.6. Family and Medical Leave ............................................................... 22 Section 8.7. Emergency Occurrence Leave .......................................................... 25 Article IX – Wages and Benefits ............................................................................. 26 Section 9.1. Wage Rates ................................................................................... 26 Section 9.2. Longevity Pay ................................................................................ 26 Section 9.3A. Paid Holidays. .............................................................................. 26 Section 9.3.B. Paid Holidays – Permanent Part-time Employees ............................ 28 Section 9.3.C. Floating Holidays. ........................................................................ 28 Section 9.3.D. Library Employees ....................................................................... 29 Section 9.4. Paid Vacation. ................................................................................ 29 Section 9.5. Sick Leave ..................................................................................... 31 Section 9.6. Bereavement Leave ........................................................................ 34 Section 9.7. Jury Duty ....................................................................................... 35 Section 9.8. Call-Back Pay ................................................................................. 35 Section 9.9. Overtime ....................................................................................... 35 Section 9.10. Standby Pay ................................................................................. 36 Section 9.11. Shift Differential ........................................................................... 37 Section 9.12. Uniforms ...................................................................................... 38 147 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 4 Section 9.13. Safety Shoes ................................................................................ 38 Section 9.14. Fitness and Wellness Incentive ...................................................... 38 Article X. Group Insurance .................................................................................... 40 Section 10.1. Group Life Insurance .................................................................... 40 Section 10.2. Group Medical Insurance ............................................................... 40 Section 10.3. Employee Medical Contributions ..................................................... 40 Section 10.3.1. Medical Plans. ........................................................................... 42 Section 10.4. Benefits While on Leave. ............................................................... 42 Section 10.5. Dental Insurance .......................................................................... 42 Section 10.6. Disenrollment Incentive ................................................................ 43 Article XI – Layoff, Recall, Severance ...................................................................... 44 Section 11.1. Layoff Provisions. ......................................................................... 44 Section 11.2. Employee Displacement Rights. ..................................................... 44 Section 11.3. Severance. ................................................................................... 46 Section 11.4. Recall. ......................................................................................... 47 Article XII – Discipline ........................................................................................... 48 Section 12.1. Disciplinary Warnings. ................................................................... 48 Section 12.2. Warning Notices. .......................................................................... 48 Section 12.3. Pre-disciplinary Meeting. ............................................................... 48 Section 12.4. Discipline Option. ......................................................................... 48 Section 12.5. Time Limit on Disciplinary Action. .................................................. 48 Article XIII – General ............................................................................................ 49 Section 13.1. Bulletin Boards. ............................................................................ 49 Section 13.2. Tools. .......................................................................................... 49 Section 13.3. Rates of Pay on Temporary Transfer. ............................................. 49 Section 13.4. Subcontracting ............................................................................. 49 Section 13.5. Equipment and Safety Committee. ................................................. 50 Section 13.6. Imminent Danger Procedure .......................................................... 50 Section 13.7. Labor-Management Committee ...................................................... 50 Section 13.8. Work Rules. ................................................................................. 51 Section 13.9. Employee Evaluations. .................................................................. 51 Section 13.10. Training. .................................................................................... 51 Section 13.11. Drug and Alcohol Testing. ........................................................... 52 148 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 5 Section 13.12. Request for Classification Study. .................................................. 52 Section 13.13. Mileage Reimbursement .............................................................. 52 Section 13.14. Shift Changes ............................................................................. 52 Article XIV – Termination and Legality Clauses ........................................................ 53 Section 14.1. Savings. ....................................................................................... 53 Section 14.2. Term ........................................................................................... 53 Appendix A – Positions and Job Families ................................................................. 54 Appendix B – Salary Schedule ................................................................................ 60 Appendix C – Dues Authorization ........................................................................... 74 Appendix D – Memorandum of Understanding ......................................................... 75 Appendix E – Memorandum of Understanding ............. Error! Bookmark not defined. Appendix F – Memorandum of Understanding ......................................................... 77 149 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 6 AGREEMENT This Agreement is entered into by and between the CITY OF EVANSTON, ILLINOIS (hereinafter called the “City”) and AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, COUNCIL 31, AFL-CIO for and on behalf of EVANSTON CITY EMPLOYEES UNION (hereinafter called the “Union”) Local 1891. Article I – Recognition and Representation Section 1.1. Recognition. The City recognizes the Union as the sole and exclusive bargaining agent with respect to wages, hours and other conditions of employment for permanent employees in the various departments of the City of Evanston in positions listed in Appendix A as “included”, and excluding employees in positions listed in Appendix A as “excluded”. It is the objective of the City to utilize employees covered by this Agreement and to keep to a practicable minimum the utilization of employees not covered by this Agreement. Section 1.2. Definition of work day for part-time employees. Where indicated throughout the contract (for example, section 8.7 Emergency Occurrence Leave and where otherwise not defined), a work “day” is defined as the part-time employee’s average hours worked per day calculated as the employee’s budgeted hours per week divided by five days. For example, the hours per “day” for a 20 hour per week employee would be 4 hours. 150 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 7 Article II – Deduction of Union Dues Section 2.1. Checkoff. Upon receipt of a signed authorization form from an employee at the time of hire in the form set forth in Appendix C, the City shall honor employees’ individually authorized deduction forms and shall make such deductions in the amounts certified by the Union for union dues, assessments, fees, and P.E.O.P.L.E. contributions. Authorized deductions shall be irrevocable except in accordance with the terms, and any applicable laws, under which an employee voluntarily authorized said deductions. The Union will notify the City Human Resources Division Manager in writing of the amount to be deducted, and the name and address of the President of the Union. Deductions shall be made on the second City payday of each month and shall be remitted, together with an itemized statement, to the President of the Union by the last day of the month in which the deduction is made. The City will provide the Union with the name and department of new and reinstated bargaining unit employees on a quarterly basis (i.e., on or about January 1, April 1, July 1, and October 1). Additionally, the Union will conduct union orientation for new employees as soon as practicable after employment begins. This new employee orientation should be no shorter than 30 minutes. Alternatively, the Union may choose to conduct new employee orientation in conjunction with new hire orientation conducted by the City. All such new employee orientations shall take place during employees’ working hours with no loss of pay. Section 2.2. Resumption of Employees on Dues Checkoff. Whenever employees take a leave of absence from the City and are dropped from dues deduction, upon their return to the job, they will automatically be reinstated on dues deduction. Section 2.3. Indemnification. The Union shall indemnify the City and hold it harmless against any and all claims, demands, suits or other forms of liability that may arise out of, or by reason of, any action taken by the City for the purpose of complying with the provisions of this Article. 151 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 8 Article III – No Discrimination Neither the City nor the Union shall discriminate against any employee because of age, sex, marital status, race, color, creed, national origin, political affiliation, union activities, sexual preference or sexual orientation. Nothing herein shall prohibit the operation of a compulsory retirement plan by the City. The use of the masculine pronoun in this document is understood to be for clerical convenience only, and it is further understood that the masculine pronoun includes the feminine pronoun as well. 152 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 9 Article IV – Management Rights The City shall retain the sole right and authority to operate and direct the affairs of the City and its departments in all various aspects, including, but not limited to, all rights and authority exercised by the City prior to the execution of this Agreement, except as modified in this Agreement. Among the rights retained is the City’s right to determine its mission and set standards of service offered to the public; to direct the working forces; to plan, direct, control and determine the operations or services to be conducted by the employees of the City; to assign and transfer employees; to hire, promote, demote, suspend, discipline or discharge for just cause, or relieve employees due to lack of work or for other legitimate reasons; to make and enforce reasonable rules and regulations; to change methods, equipment or facilities; provided, however, that the exercise of any of the above rights shall not conflict with any of the provisions of this Agreement. 153 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 10 Article V – Seniority Rights Section 5.1. Definition. Seniority is defined as the employee’s length of continuous service since his last date of hire. Section 5.2. Promotion, Transfer, Voluntary Reduction. a) The City shall provide to the designated Union representatives copies of all job announcements. The City shall make available for public and bargaining unit employee viewing all provisional eligible lists for positions within the bargaining unit, which shall include posting and expiration dates. b) When the City determines that a vacant bargaining unit position shall be filled, the job announcement will be posted for a period of at least 10 calendar days, as determined by the posting and closing dates on the Job Opportunity announcement. All employees are encouraged to make application for any position in which they are interested and for which they have the ability to perform. c) The City will give first consideration to employees who: - are on a current recall list or are subject to layoff, in accordance with Article XI, Layoff, Severance, and Recall; - have requested in writing a transfer for medical needs - are on a re-employment list as per Article VIII Leaves of Absence d) The City will then consider current bargaining unit employees who qualify for placement on a provisional eligible list who will be given preference in appointment over non-employee candidates, based on seniority, Affirmative Action, work experience, skills and abilities, education, and other considerations related to current or past job performance such as time and attendance, discipline, commendations, and work performance. Such decisions are subject to the grievance procedure contained in this agreement. e) Seniority shall be the controlling factor for current bargaining unit employees whose qualifications are within the same category (highly qualified or qualified). Section 5.3. Vacation Selection. When the City schedules vacations, employees shall be given preference as to vacation selection on the basis of seniority, to the extent that such scheduling will not interfere with City operations. No employee will be mandated to choose more than a single day during vacation scheduling, subject to the above provisions. 154 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 11 Each department of the City will develop, distribute and maintain procedures regarding vacation selection for employees within the various divisions and departments; however, each such set of procedures will include at least the following: a) a period of vacation selection no later than December 1 of each calendar year for the following calendar year, which shall be at least 30 calendar days; b) department heads will clearly designate any periods during the calendar year during which vacations may be limited or may not be scheduled, due to operational needs; c) employees must submit vacation requests for the following calendar year during this period of vacation selection, in writing, in the form provided by the City; d) vacation requests will not be unreasonably denied; conflicts between requested vacation times will be resolved by seniority; e) the annual vacation schedule will be posted no later than January 15 of each calendar year on the departmental bulletin board, showing approved vacation periods of employees, and days/periods when vacations will not be approved, or may be limited. Following the annual vacation selection period, each department will develop, distribute and maintain procedures regarding additional vacation selection requests that arise during the calendar year and/or changes in vacation selections; each department will provide for the following: f) requests for additional vacation time must be in writing, on the form provided by the City, and submitted no less than 48 hours in advance of the requested vacation time off; g) the City will not deny a previously-approved vacation period in order to accommodate a request that comes in after the annual vacation selection period, regardless of seniority; h) the City will not unreasonably deny vacation requests. Section 5.4. Seniority Roster. The City shall maintain and keep a listing of all bargaining unit employees including date of hire, and date of appointment to most recent position, by department or division, and job classification. The initial listing shall be posted within 45 calendar days of the ratification of this Agreement, and maintained 155 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 12 and kept current for viewing by authorized Union representatives. The City will post a seniority roster at work locations to consult for planned overtime. Section 5.5. Transfer Rights. If a permanent employee hired to replace another employee on leave of absence is transferred to another position within the bargaining unit, upon return to work of the employee on leave of absence, the seniority of the transferred employee in the new classification shall be the date of original hire. Section 5.6. Probationary Period. (a) New Employees - New employees shall be considered probationary employees for the first twelve months of employment. Probationary employees do not have seniority and may be terminated and no grievance may be filed. The Union would have the right to grieve all discipline, except for termination, during this probationary period. (b) Promotional or Transferred Employees - An employee who accepts a promotion or requests and receives a transfer shall be given twenty-one (21) calendar days to acquaint himself with the job and prove his ability to fill the same satisfactorily. If the employee, at the end of such trial period, is unable as determined by the Department Head, in conjunction with Human Resources, to perform the job to which he was promoted or transferred, he shall return to his former job without any loss of seniority. (c) Pending Layoff and Recall – An employee who applies for a position different from his own pursuant to Article 11.1 (d) or who is recalled to a position different from his own pursuant to Article 11.3 (a) shall serve a probationary period of six (6) months. If such employee does not pass probation, he will be considered laid off and be placed on the recall list. Such employees shall remain on the recall and reinstatement list in accordance with the expiration date applicable to the original effective date of the layoff. An employee who has accepted a vacant position in lieu of a layoff who does not pass probation shall be entitled to all rights in Article XI Layoff-Layoff, Recall, Severance. 156 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 13 Article VI – Grievance Procedure Section 6.1. Definition of Grievance. A grievance is a difference of opinion between an employee or the Union and the City with respect to the meaning or application of the express terms of this Agreement, or with respect to inequitable application of the Personnel Rules of the City or with respect to inequitable application of the Unified Work Rules or departmental work rules (where Personnel Rules and department work rules conflict or are silent, Personnel Rules will govern). Section 6.2. Grievance Committee and Stewards. The Union shall select a grievance committee of not more than four members to attend grievance meetings scheduled pursuant to Step 2 and 3 of this procedure. The Union shall select stewards to participate in the grievance procedure set forth in this Article. The Union shall notify the City Manager in writing of the names of all grievance committee members and stewards, and any changes of committee members or stewards within 10 calendar days of their appointment by the Union. Section 6.3. Grievance Procedure. Recognizing that grievances should be raised and settled promptly at the earliest step possible, a grievance must be raised within twenty-one (21) calendar days of when the event became known to the employee. The union shall submit grievance forms to a representative of the Human Resources Division who will then scan and distribute the grievance via e-mail to the appropriate manager designated. This distribution process will be followed in Step 2 and above. A grievance shall be processed as follows, except that a grievance filed relating to a suspension of one working day or more shall be filed at Step 3. The Union may extend the timeframe by providing notice to the City due to extenuating circumstances. STEP 1: Verbal to Immediate Supervisor: The employee, with or without his steward, shall discuss the grievance with his immediate supervisor, but no adjustment reached without the steward may be inconsistent with this Agreement. The immediate supervisor shall attempt to adjust the grievance and shall respond verbally within three (3) working days of the discussion. If a grievance involves two or more employees, the steward may present the grievance with only one aggrieved employee present. For record-keeping purposes, any grievance settled at Step 1 shall be summarized in writing, including the adjustment agreed to, and copies submitted to the Union President, Executive Vice President, the department head and the City Manager or his designee within 15 calendar days of the agreement. STEP 2: Written Grievance to Division Chief (second line supervisor): If the grievance is not settled in Step 1, the Union shall, within five (5) working days following receipt of the supervisor’s answer, file a written grievance with the Division Chief or second line supervisor, on a standardized form provided by the Union. The grievance will contain a specific description of the grievance, the specific provisions of the contract involved, 157 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 14 and a specific remedy for the grievance. Incomplete grievances shall be returned to the Union President and Executive Vice President within three (3) working days of the submission at Step 2, indicating where the grievance form is not complete or understandable. The Union shall then have an additional three (3) working days to resubmit the grievance to the Division Chief or second line supervisor. When a complete written grievance is submitted by the Union, a meeting shall then be held between the Division chief or second line supervisor and the grievance committee at a mutually agreeable time, generally within ten (10) working days. If no settlement is reached at said meeting, the Division Chief or second line supervisor shall give a written answer to the Union President and Executive Vice President within ten (10) working days of said meeting. If a settlement is reached at said meeting, a written summary of the grievance and settlement will be submitted to the Union President and Executive Vice President, the department head and the City Manager or his designee within 15 working days of the meeting. STEP 3: Written Grievance to Department Head: If the grievance is not settled in Step 2, the Union shall, within five (5) working days following receipt of the Step 2 answer, file a written grievance with the Department Head, on a standardized form provided by the Union. The grievance filed at Step 2 along with the answer shall be filed with the Step 3 grievance. The Step 3 grievance shall contain the Union’s position regarding the Step 2 answer. A meeting shall then be held between the Department Head and the grievance committee at a mutually agreeable time, generally within ten (10) working days. If no settlement is reached at said meeting, the Department Head shall give a written answer to the Union President and Executive Vice President within fifteen (15) working days of said meeting. If a settlement is reached at said meeting, a written summary of the grievance and settlement will be submitted to the Union President and Executive Vice President and the City Manager or his designee within 15 working days of the meeting. STEP 4: Grievance Meeting with the City Manager: If the grievance is not settled in Step 3, the Union shall file a written grievance with the City Manager or his designee within ten (10) working days after receipt of the Step 3 answer. A meeting shall then be held between the City Manager or his designee and the Grievance Committee at a mutually agreeable time, generally within 30 calendar days. If no settlement is reached in said meeting, the City Manager or his designee shall respond in writing within fifteen (15) working days following said meeting. If a settlement is reached, a written summary of the agreement will be submitted to the Union President and Executive Vice President for signature of agreement, signed by the City Manager or his designee, and copies distributed as appropriate. STEP 5: Arbitration: If the grievance is not settled in Step 4, the Union may submit the grievance to arbitration by giving written notice to the City Manager within twenty- one (21) calendar days after receipt of the City’s answer in Step 4. 158 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 15 The parties shall attempt to agree on an arbitrator promptly. In the event the parties are unable to agree upon an arbitrator, they shall jointly request the Federal Mediation and Conciliation Service to submit a panel of five (5) arbitrators. If neither party can agree on the first list, they may request a second list. Once the list has been submitted, the Union shall strike two (2) names, and the City shall strike two (2) names, and the person whose name remains shall be the arbitrator. The arbitrator shall be notified of his selection by a joint letter from the City and the Union requesting that he set a time and place for the hearing, subject to the availability of the City and Union representatives. The arbitrator shall have no right to amend, modify, nullify, ignore, add to or subtract from the provisions of this Agreement. He shall consider and decide only the specific issue submitted to him and his decision shall be based solely upon his interpretation of the meaning or application of the terms of this Agreement, together with such Personnel Rules and Unified Work Rules as may be directly relevant, to the facts of the grievance presented. The decision of the arbitrator shall be final and binding on the City, the Union and the employees. The decision of the arbitrator shall be rendered in writing within sixty (60) days after the close of the hearing. The costs of the arbitration, including the fee and expenses of the arbitrator, shall be divided equally between the City and the Union. The City and the Union shall each be responsible for compensation of their own witnesses and/or representatives who attend arbitration hearings; provided, however, that the President of the Union and the grievant shall be released from duty if necessary to attend such hearing without loss of pay. Section 6.4. Time Limits. No grievance shall be entertained or processed unless it is filed within the time limits set forth in Section 6.3. If a grievance is not appealed within the time limits for appeal set forth above, or at least reasonably close to those time limits, it shall be deemed settled on the basis of the last answer of the City, provided that the parties may agree to extend any time limits. If the City fails to provide an answer within the time limits so provided, or at least reasonably close to those time limits, the Union may then immediately appeal to the next step in the grievance procedure. Section 6.5. Investigation and Discussion. All grievance discussions and investigations shall take place in a manner which does not interfere with the operation of the services of the City. Employees shall suffer no loss in pay for attendance at grievance meetings which are held during an employee’s regularly scheduled straight- time work day. Insofar as possible, grievance meetings under the grievance procedure shall be held during normal working hours. If the Steward has been involved in presenting a grievance, the verbal answer shall be given to both the employee and the Steward and any discussion which the supervisor initiates concerning such a grievance shall involve both the employee and the Steward. In the event of pre-disciplinary meetings, the City will give three (3) working days’ notice to the Union President and Executive Vice President, except in extraordinary circumstances. 159 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 16 Section 6.6. Discharge and Disciplinary Suspension of Seven Days or More. Discipline and discharge shall be for just cause. If a permanent employee is discharged or given a disciplinary suspension of seven (7) working days or more, the employee and Union shall be given written notice of said discharge or suspension. If the Union desires to file a grievance over said discharge or suspension of seven (7) working days or more, a grievance must be filed in writing directly at Step 4 of the grievance procedure within fourteen (14) calendar days after the notice of said discharge or suspension. If the grievance is not settled at Step 4, it may be submitted by the Union to arbitration under Step 5 of the grievance procedure. Section 6.7. Exclusive Remedy. Civil Service procedures shall not be available to employees in the bargaining unit for the purpose of challenging discharges or disciplinary actions. Section 6.8. Pertinent Witnesses and Information. The Union may request the production of specific documents, books, papers or witnesses reasonably available from the employer and substantially pertinent to the grievance under consideration. Article VI.B – Library Grievance Procedure Section 6.B.1. Definition of Grievance. A grievance is a difference of opinion between an employee or the Union and the City or Library with respect to the meaning or application of the express terms of this Agreement, or with respect to inequitable application of the Personnel Rules of the City or with respect to inequitable application of the Unified Work Rules or Departmental Work Rules (where Personnel Rules and department rules conflict, personnel rules will govern). Section 6.B.2. Grievance Committee and Stewards. The Union shall select a grievance committee of not more than four members to attend grievance meetings scheduled pursuant to Step 2 and 3 of this procedure. The Union shall select stewards to participate in the grievance procedure set forth in this Article. The Union shall notify the City Manager and the Library Director in writing of the names of all grievance committee members and stewards, and any changes of committee members or stewards within 10 calendar days of their appointment by the Union. Section 6.B.3. Grievance Procedure. Recognizing that grievances should be raised and settled promptly at the earliest step possible, a grievance must be raised within twenty-one (21) calendar days of when the event became known to the employee. The union shall submit grievance forms to a representative of the Human Resources Division who will then scan and distribute the grievance via e-mail to the appropriate manager designated. This distribution process will be followed in Step 2 and above. A grievance shall be processed as follows, except that a grievance filed relating to a suspension of 160 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 17 one working day or more shall be filed at Step 3. The Union may extend the timeframe by providing notice to the City due to extenuating circumstances. STEP 1: Verbal Grievance to Immediate Supervisor: The employee, with or without his/her steward, shall discuss the grievance with his/her immediate supervisor, but no adjustment reached without the steward may be inconsistent with this Agreement. The immediate supervisor shall attempt to adjust the grievance and shall respond verbally within three (3) working days of the discussion. If a grievance involves two or more employees, the steward may present the grievance with only one aggrieved employee present. For record-keeping purposes, any grievance settled at Step 1 shall be summarized in writing, including the adjustment agreed to, and copies submitted to the Union President, Executive Vice President, the Library Director or his/her designee within 15 calendar days of the agreement. STEP 2: Written Grievance to Division Head (if the immediate supervisor is the Division Head, proceed to Step 3): If the grievance is not settled in Step 1, the Union shall, within five (5) working days following receipt of the supervisor’s answer, file a written grievance with the Division Head on a standardized form provided by the Union. The grievance will contain a specific description of the grievance, the specific provisions of the contract involved, and a specific remedy for the grievance. Incomplete grievances shall be returned to the Union President and Executive Vice President within three (3) working days of the submission at Step 2, indicating where the grievance form is not complete or understandable. The Union shall then have an additional three (3) working days to resubmit the grievance to the Division Head. When a complete written grievance is submitted by the Union, a meeting shall then be held between the Division Head and the grievance committee at a mutually agreeable time, generally within ten (10) working days. If no settlement is reached at said meeting, the Division Head shall give a written answer to the Union President and Executive Vice President within ten (10) working days of said meeting. If a settlement is reached at said meeting, a written summary of the grievance and settlement will be submitted to the Union President and Executive Vice President, the Library Director or his/her designee within 15 working days of the meeting. STEP 3: Written Grievance to Assistant Library Director: If the grievance is not settled in Step 2, the Union shall, within five (5) working days following receipt of the Step 2 answer, file a written grievance with the Assistant Library Director on a standardized form provided by the Union. The grievance filed at Step 2 along with the answer shall be filed with the Step 3 grievance. The Step 3 grievance shall contain the Union’s position regarding the Step 2 answer. A meeting shall then be held between the Assistant Library Director and the grievance committee at a mutually agreeable time, generally within fifteen (15) working days. If no settlement is reached at said meeting, the Assistant Library Director shall give a written answer to the Union President and Executive Vice President within fifteen (15) working days of said meeting. If a 161 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 18 settlement is reached at said meeting, a written summary of the grievance and settlement will be submitted to the Union President and Executive Vice President and the Library Director or his/her designee within fifteen (15) working days of the meeting. STEP 4: Grievance Meeting with the Library Director: If the grievance is not settled in Step 3, the Union shall file a written grievance appeal with the Library Director or his/her designee within ten (10) working days after receipt of the Step 3 answer. A meeting shall then be held between the Library Director or his/her designee and the Grievance Committee at a mutually agreeable time, generally within 30 calendar days. If no settlement is reached in said meeting, the Library Director or his/her designee shall respond in writing within fifteen (15) working days following said meeting. If a settlement is reached, a written summary of the agreement will be submitted to the Union President and Executive Vice President for signature of agreement, signed by the Library Director or his/her designee, and copies distributed as appropriate. STEP 5: Arbitration: If the grievance is not settled in Step 4, the Union may submit the grievance to arbitration by giving written notice to the Library Director within twenty-one (21) calendar days after receipt of the City’s answer in Step 4. The parties shall attempt to agree on an arbitrator promptly. In the event the parties are unable to agree upon an arbitrator, they shall jointly request the Federal Mediation and Conciliation Service to submit a panel of five (5) arbitrators. If neither party can agree on the first list, they may request a second list. Once the list has been submitted, the Union shall strike two (2) names, and the Library shall strike two (2) names, and the person whose name remains shall be the arbitrator. The arbitrator shall be notified of his/her selection by a joint letter from the Library and the Union requesting that he/she set a time and place for the hearing, subject to the availability of the Library and Union representatives. The arbitrator shall have no right to amend, modify, nullify, ignore, add to or subtract from the provisions of this Agreement. He/She shall consider and decide only the specific issue submitted to him/her and his/her decision shall be based solely upon his/her interpretation of the meaning or application of the terms of this Agreement, together with such Personnel Rules and Unified Work Rules and departmental rules as may be directly relevant, to the facts of the grievance presented. The decision of the arbitrator shall be final and binding on the Library, the Union and the employees. The decision of the arbitrator shall be rendered in writing within sixty (60) days after the close of the hearing. The costs of the arbitration, including the fee and expenses of the arbitrator, shall be divided equally between the Library and the Union. The Library and the Union shall each be responsible for compensation of their own witnesses and/or representatives who attend arbitration hearings; provided, however, that the President of the Union and the grievant shall be released from duty if necessary to attend such hearing without loss of pay. 162 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 19 Section 6.B.4. Time Limits. No grievance shall be entertained or processed unless it is filed within the time limits set forth in Section 6.3. If a grievance is not appealed within the time limits for appeal set forth above, or at least reasonably close to those time limits, it shall be deemed settled on the basis of the last answer of the Library, provided that the parties may agree to extend any time limits. If the Library fails to provide an answer within the time limits so provided, or at least reasonably close to those time limits, the Union may then immediately appeal to the next step in the grievance procedure. Section 6.B.5. Investigation and Discussion. All grievance discussions and investigations shall take place in a manner which does not interfere with the operation of the services of the City and/or Library. Employees shall suffer no loss in pay for attendance at grievance meetings which are held during an employee’s regularly scheduled straight-time work day. Insofar as possible, grievance meetings under the grievance procedure shall be held during normal working hours. If the Steward has been involved in presenting a grievance, the verbal answer shall be given to both the employee and the Steward and any discussion which the supervisor initiates concerning such a grievance shall involve both the employee and the Steward. In the event of pre- disciplinary meetings, the City and/or Library will give three (3) working days’ notice to the Union President and Executive Vice President, except in extraordinary circumstances. Section 6.B.6. Discharge and Disciplinary Suspension of Seven Days or More. Discipline and discharge shall be for just cause. If a permanent employee is discharged or given a disciplinary suspension of seven (7) working days or more, the employee and Union shall be given written notice of said discharge or suspension. If the Union desires to file a grievance over said discharge or suspension of seven (7) working days or more, a grievance must be filed in writing directly at Step 4 of the grievance procedure within fourteen (14) calendar days after the notice of said discharge or suspension. If the grievance is not settled at Step 4, it may be submitted by the Union to arbitration under Step 5 of the grievance procedure. Section 6.B.7. Exclusive Remedy. Civil Service procedures shall not be available to employees in the bargaining unit for the purpose of challenging discharges or disciplinary actions. Section 6.B.8. Pertinent Witnesses and Information. The Union may request the production of specific documents, books, papers or witnesses reasonably available from the employer and substantially pertinent to the grievance under consideration. 163 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 20 Article VII – No Strikes – No Lockouts Section 7.1. No Strikes – No Lockouts. The Union, its officers and agents, and the employees covered by this Agreement agree not to instigate, promote, sponsor, engage in or condone any strike, slowdown, concerted stoppage of work or any other intentional interruption of City operations. Any or all employees who violate any of the provisions of this Article may be discharged or otherwise disciplined by the City. The City will not lock out any employees during the term of this Agreement as a result of a labor dispute with the Union. Section 7.2. Picket Line. At no time and under no circumstances shall employees covered by this Agreement be assigned or otherwise compelled to cross picket lines to do work of striking employees or otherwise act as strike-breakers in the event of labor disputes with the City of Evanston or with any company, business or institution where such disputes may arise. 164 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 21 Article VIII – Leaves of Absence Section 8.1. Union Leave. a) During the term of this Agreement, the City shall grant paid leaves of absence (one day’s pay at straight-time for each day of paid leave) to employees selected by the Union to attend International Union conventions, Illinois State Federation of Labor conventions or educational conferences of the Union; provided, however, that the total number of days of paid leave shall not exceed fifteen (15) days per contract year for the bargaining unit. The Union must give the Human Resources Division Manager two weeks’ advance written notice. Leaves of absence without pay shall be granted, to the extent that there is no interference with City operations, to employees who are elected, delegated or appointed to attend conventions or educational conferences of the Union. Any request for such leave shall be submitted in writing by the Union to the Human Resources Division Manager and shall be answered, in writing, no later than five (5) days following the request. b) An employee who takes extended leave for full-time Union work shall hold re- employment rights for two years, to be re-employed in the first available vacancy that the employee is qualified to perform except that if the employee’s absence from work is ninety (90) days or less, he shall have a right to immediate reinstatement to his former classification. An employee who returns from leave for full-time Union work shall, on re-employment, be credited with the full seniority the employee acquired prior to going on leave. These rights may be extended by mutual agreement between the City and the Union. c) A Union officer, member or Steward may be granted short periods of time off without pay for duly authorized Union business, if approved in advance by the Department Head or designee. Section 8.2. Short-term Military Leave. Any employee who is a member of a reserve force of the Armed Forces of the United States, or the State of Illinois, and who is ordered by the appropriate authorities to attend training programs or perform assigned duties, shall be granted a leave of absence, with pay, for the period of such activity and shall suffer no loss of seniority rights. Employees will be entitled to receive two weeks’ leave with pay annually when ordered to active military duty, and the pay rate of the employee during such leave will be the difference between his regular pay rate and the total compensation received for the training, less any allowance for travel, lodging or food. Employees ordered to attend such short-term military training or duties will present their orders to their supervisor within three (3) working days of receipt of such orders, and shall place their request for leave in writing. Upon return from short-term military leave, the employee will present proof of compensation received for such time and arrangements will be made with the Finance Department by 165 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 22 the employee’s supervisor to either pay the employee or the City any money owed to either party. Section 8.3. Active Military Service. An employee who enters into the active service of the Armed Forces of the United States while in the service of the City shall be granted a leave of absence for the period of such service. The City will provide compensation during such leave equivalent to the difference between regular pay and the total compensation received for the period of service, less any allowance for travel, lodging or food. The City agrees to maintain the medical insurance and coverage (single or family) in which the employee is enrolled when called to active duty, minus the regular employee contribution. This provision does not apply to employees who reenlist after a regular period of duty. Employees ordered to active duty will present their orders to their supervisor as soon as possible, but no later than within three (3) working days of receipt of such orders, and shall place their request for Active Military Service leave in writing. To the best of the ability of the employee and the City, the terms and conditions of such Active Military Service leave will be placed in writing prior to the employee leaving for active duty; if not possible, the information will be mailed to the employee’s designated agent (spouse or other individual) and that person will be authorized by the employee to act on his behalf on those matters while the employee is on active duty. Employees discharged from the Armed Forces must report ready for assignment within ninety (90) days following said discharge. The City shall have up to sixty (60) days from the date of application to place such returning serviceman. Employees covered under this Section shall be credited with the seniority which would have accumulated during time spent in the Armed Forces. Nothing in this section will prohibit the City from acting in accordance with any federal or state-enacted legislation. Section 8.4. Education Leave. Employees may be granted, upon request, a leave of absence, not to exceed one year, for educational purposes, without pay. Section 8.5. Disability. When an employee returns to work from a work-related disability and is unable to perform the duties of his job classification, the employee will be placed in another classification by the City, trained to perform the duties of another classification where possible, or terminated and receive severance pay pursuant to Article XI of this Agreement. Section 8.6. Family and Medical Leave. An employee may request leave under the Family and Medical Leave Act, as follows: (a) General conditions: 1) A leave year for purposes of FMLA shall be the calendar year. 2) All employees who meet the applicable hours of work requirement during the preceding twelve (12) month period of employment shall be granted a total of twelve (12) weeks of family and/or medical leave during each calendar year for the 166 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 23 following reasons: i. the birth of an employee’s child and in order to care for the child; ii. the placement of a child with an employee for adoption or foster care; iii. to care for a spouse, child, or parent who has a serious health condition; or iv. a serious health condition that renders the employee incapable of performing the functions of his job. 3) The twelve (12) week limit referred to in this Section shall be either consecutive or intermittent as permitted by FMLA regulations. 4) The employee will be required to provide advance leave notice and medical certification. The taking of FMLA leave may be denied if requirements are not met. The employee ordinarily must provide 30 days advance notice when the leave is “foreseeable.” 5) The employee must provide medical certification to support the request for leave because of a serious health condition, a fitness for duty report to return to work, and may be required to provide a second or third opinion at the City’s expense. 6) While on FMLA leave, the employee’s group health insurance coverage will be maintained, with the employee paying the regular employee contribution. 7) During FMLA leave, seniority shall continue to accrue regardless of whether the employee is in pay status or not. Paid leave benefits do not accrue during periods of unpaid FMLA leave. 8) Employees on FMLA leave must notify the City in writing at least ten (10) working days prior to when they wish to return to work, so that arrangements for a fitness for duty report, if required, may be made efficiently. 9) When an employee is approved to return to work following FMLA leave, he shall return to the position (classification and department) held immediately prior to the taking of the leave. 10) If an employee is not able to return to work following the conclusion of the FMLA leave, his employment will be terminated, except as specified in the following types of leaves. 11) If the employee fails to return to work at the conclusion of a FMLA leave, the employee shall repay to the City the premiums paid on the employee’s behalf to maintain insurance coverage while on FMLA leave unless the reason the employee does not return to work is because of i) retirement under IMRF, ii) recurrence or onset of a serious health condition that would otherwise entitle the employee to leave under FMLA, or iii) circumstances beyond the employee’s control. 12) Definition of terms will be that as stated in the Family and Medical Leave Act. 167 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 24 (b) FMLA leave for employee’s own serious health condition: An employee who has a serious health condition must first use any or all of his accrued sick leave. If an employee has used up all his accrued sick leave, the employee will be placed on FMLA leave on an unpaid basis, which leave will not exceed sixty (60) working days in a calendar year. The employee may choose to use accrued vacation, floating holiday and/or compensatory time during the sixty (60) working days of FMLA leave. If an employee continues to have the same serious medical condition after exhausting his accrued sick leave and the sixty (60) working days of FMLA, he will be placed on a permanent leave of absence of up to nine calendar months. During the permanent leave of absence, the employee may continue to use any accrued vacation, floating holiday and/or compensatory time until it is exhausted, but in no case shall an employee remain in pay status beyond the end of the permanent leave of absence. Any accrued time remaining will be paid out to the employee at the completion of the permanent leave of absence. If an employee becomes able to return to work during the permanent leave of absence, he may apply for re-employment and if qualified, placed on a re-employment list for the position held immediately prior to the taking of the leave. If the employee is not able to return to work by the conclusion of the permanent leave of absence, employment will be terminated. (c) FMLA leave for an immediate family member with a serious health condition: An employee may request FMLA leave to care for an immediate family member (as defined herein and by the FMLA) with a serious health condition. Such FMLA leave will not exceed sixty (60) working days in a calendar year; the employee may choose to use accrued sick, vacation, floating holiday or compensatory time for some or all of the FMLA. If the employee does not have sufficient accrued sick, vacation, floating holiday or compensatory time for the full 60 working days, the balance will be on an unpaid basis. The employee must return to work at the completion of the FMLA, or employment will be terminated. (d) FMLA leave due to the birth of a child, placement of a child for adoption or foster care: An employee who gives birth may use accrued sick leave, vacation, floating holiday or compensatory time; the employee must specify in advance the amount of sick leave, vacation, floating holiday time or compensatory time to be used. If the employee chooses not to take any accrued leave time, and/or exhausts her designated accrued time, the employee will be placed on FMLA leave on an unpaid basis, which leave will not exceed 60 working days in a calendar year. The employee must return to work at the conclusion of the FMLA leave, unless she is medically unable to return to work. In such cases, the conditions specified in subsection (b) above shall apply. Employees not giving birth who use FMLA leave following the birth of a child or placement of a child for adoption or foster care may request FMLA leave. Such 168 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 25 FMLA leave will not exceed sixty (60) working days in a calendar year; the employee may choose to use up to three (3) days of accrued sick leave as part of such leave, and accrued vacation, floating holiday or compensatory time for some or all of the FMLA. If the employee does not have sufficient accrued vacation, floating holiday or compensatory time for the full FMLA, the balance will be on an unpaid basis. The employee must return to work at the completion of the FMLA, or his employment will be terminated. Section 8.7. Emergency Occurrence Leave. An employee may request time off for an emergency occurrence without 48 hour prior notification no more than three (3) times in a calendar year; such time off shall not exceed a total of three (3) working days in that calendar year. Supervisors will be notified as soon as possible of the emergency situation but not less than 15 minutes prior to work absence. The employee may use accrued floating holiday, compensatory, sick, and/or vacation time to cover this time off. 169 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 26 Article IX – Wages and Benefits Section 9.1. Wage Rates. a) Wage rates for the classifications covered by this Agreement from January 1, 2018 through December 31, 2022 are set forth in Appendix B, attached hereto and made a part hereof. The wage rates in Appendix B include salary increases (all steps) as follows: 0% added to the base rate of all bargaining unit employees beginning December 24, 2018; 1.5% added to the base of all bargaining unit employees beginning December 23, 2019; and 2.5% added to the base rate of all bargaining unit employees beginning December 21, 2020; and 3% added to the base rate of all bargaining unit employees beginning December 20, 2021. b) Compensation paid to employees through Internal Revenue Code Section 125 plans, premium conversion plans, or flexible spending accounts shall be reported to the Illinois Municipal Retirement Fund (IMRF) as employee earnings, as permitted by IMRF. c) All employees regularly scheduled to work 1,000 hours or more per year shall participate in IMRF as required by law. Section 9.2. Longevity Pay. Under the conditions listed below, employees covered by this Agreement are eligible to receive an additional 2% of base salary when they complete eight (8) years of service with the City, and a total of 3% of base salary when they complete fifteen (15) years of service, and a total of 4% of base salary when they complete twenty-five (25) years of service: - An employee must have served the minimum number of years in a full-time or permanent part-time position, and the length of service shall have been continuous without interruption; and - An employee reaching eligibility for longevity pay will receive a performance evaluation for longevity pay purposes immediately prior to the 8 or 15 year anniversary date. Section 9.3A. Paid Holidays. (a) The City recognizes the following holidays; employees are eligible for paid holidays as described below. For employees working in the Library, see section 9.3D. New Year’s Day Dr. Martin Luther King Jr.’s Birthday Memorial Day July 4th Labor Day Thanksgiving Day Friday after Thanksgiving Christmas Day Employee’s Birthday Three floating holidays Additional Paid Holiday Annually as provided in subsection (b) 170 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 27 If an employee’s birthday holiday falls on February 29 (except in leap years) or on another day recognized as a holiday as set forth above (except floating holidays), the next calendar day shall be recognized as the employee’s birthday holiday; Section 9.3 (e) will apply to employee’s birthdays falling on a Saturday or Sunday. The employee must request use of the birthday holiday as a day off in advance, following the applicable work rules. The request will not be denied or canceled except in extreme emergencies. When Water Plant Operators are working the third shift and their birthday falls within that working period, their birthday holiday shall be the day after the third shift ends. (b) The “Additional Paid Holiday Annually” provided for in subsection (a) shall be December 24, except where Christmas Day falls on Saturday, Sunday or Monday, in which event the “Additional Paid Holiday Annually” shall be a “Floating Holiday.” (c) Eligible full-time employees shall receive one day’s pay at their regular straight- time hourly rate of pay for each of the holidays listed in subsection (a). If a holiday falls on a full-time employee’s regular day off, the employee may pre- designate to receive one day’s pay at straight time OR will receive the equivalent of one day of compensatory time in lieu of holiday pay, to be taken by the employee within 30 calendar days of the holiday, or paid out at the end of the fiscal year, whichever comes first. (d) If a full-time employee is required to work on one of the holidays listed in subsection (a) he shall receive double time his regular straight-time hourly rate for all work performed on any such holiday, in addition to holiday pay, except as provided in subsection (e). (e) Whenever a holiday falls on a Saturday, the preceding Friday shall be observed as the holiday; whenever a holiday falls on a Sunday, the following Monday shall be observed as the holiday. (f) When employees work on holidays observed on Friday or Monday pursuant to Section 9.3 (e), the “actual” holiday shall be the day for holiday premium pay (double time) and the “observed” holiday shall be paid at time and one-half. (g) When an employee works on a holiday which is regularly observed on Monday (Dr. King’s Birthday, Memorial Day, Labor Day), that Monday shall be considered as the day for holiday premium pay (double time) and the employee shall receive double time pay if the employee is qualified pursuant to Section 9.3. 171 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 28 (h) In order to receive holiday pay for the holidays set forth in subsection (a), the employee must work or be in pay status on both the regularly scheduled day before and the regularly scheduled day after the holiday. Section 9.3.B. Paid Holidays – Permanent Part-time Employees. (a) Permanent part-time employees will receive straight time holiday pay for hours they are normally scheduled to work on a designated holiday. Permanent part- time employees who are regularly scheduled to work on a Saturday holiday will receive holiday pay for Saturday hours rather than Friday hours, and for those scheduled to work on a Sunday holiday will receive holiday pay for Sunday hours rather than Monday hours. (b) Permanent part-time employees will receive pro-rata floating holidays as follows: permanent part-time employees who are regularly scheduled to work 28 hours/week or more earn floating holidays at 75% of the rate earned by full-time employees; permanent part-time employees who are regularly scheduled to work 18.75 hours/week or more but less than 28 hours/week earn floating holidays at 50% of the rate earned by full-time employees; permanent part-time employees who are regularly scheduled to work 10 hours/week or more but less than 18.75 hours/week earn floating holidays at 25% of the rate earned by full-time employees. (c) Permanent part-time employees who are required to work on one of the holidays shall receive double time payment for all hours worked on any such holiday, but no additional holiday pay. Section 9.3.C. Floating Holidays. (a) Floating holidays shall be days requested by the employee at least 48 hours in advance, in writing, on the form provided by the City. (b) Floating holidays must be taken in the year of accrual by the last day of the 26th pay period. (c) In the employee’s first year of employment, floating holidays are earned on a pro-rata basis throughout the year based on date of hire. d) Employees working a regularly scheduled 37.5 hour work week will be entitled to 7.5 hours per floating holiday earned. Employees working a regularly scheduled forty (40) hour work week will be entitled eight (8) hours per floating holiday earned. Total accruals in a given year may vary depending upon the Christmas Holiday. 172 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 29 Section 9.3.D. Library Employees. Sections 9.3A, B and C above apply to Library employees except as detailed below. The City recognizes the following holidays for employees working in the Library: New Year’s Day Memorial Day July 4th Labor Day Thanksgiving Day Christmas Eve Day Christmas Day Employee’s Birthday Three floating holidays Library employees are eligible for an additional floating holiday in lieu of Dr. King’s Birthday, and an additional floating holiday in lieu of the Friday after Thanksgiving. Those additional floating holiday hours will be added to the employee’s accrual during the pay period in which the observed holiday occurs. For Library employees regularly scheduled to work on days the Library is closed which are not designated City holidays, the following will apply: (a) Bargaining unit employees in part-time positions who are regularly scheduled to work on days that the Library is closed which are not designated City paid holidays may make up those “lost” hours sixty (60) days before or after the date in question, at a time(s) that is mutually agreed upon by the employee and supervisor. (b) Bargaining unit employees in full-time positions, excluding maintenance staff, who are regularly scheduled to work on days that the Library is closed which are not designated City paid holidays may make up those “lost” hours within the same pay week as the date in question, at a time(s) that is mutually agreed upon by the employee and supervisor. Section 9.4. Paid Vacation. (a) Employees are eligible for paid vacation as described below: Months of Employment Accrual Rate 0 through 5 years (0-59 months) Two weeks 6 through 13 years (60-155 months) Three weeks 14 through 19 years (156-227 months) Four weeks 20 through 21 years (228-251 months) Four weeks and one day 22 years (252-263 months) Four weeks and two days 23 years (264-275 months) Four weeks and three days 173 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 30 24 years (276-287 months) Four weeks and four days 25+ years (288+ months) Five weeks (b) Vacation is earned throughout the year on a payroll basis; an employee may not take vacation not yet earned. An employee may request, in writing to the department head, an advance of no more than five (5) unearned vacation days. Any employee with a negative balance of vacation accrual may not use any additional vacation until the amount of vacation leave used in advance is made up through normal accruals. (c) An employee may request a one-time payout of accrued but unused vacation time every two (2) years. Three (3) vacation days must remain in the accrual bank after the payout. Requests will only be considered after applicable annual wage adjustments, and when combined with other applicable increases not to exceed 6 percent of the previous 12 months earnings. (d) Permanent part-time employees who are regularly scheduled to work 28 hours/week or more earn vacation at 75% of the rate earned by full-time employees; permanent part-time employees who are regularly scheduled to work 18.75 hours/week or more but less than 28 hours/week earn vacation at 50% of the rate earned by full-time employees; permanent part-time employees who are regularly scheduled to work 10 hours/week or more but less than 18.75 hours/week earn vacation at 25% of the rate earned by full-time employees. (e) Terminating employees will receive a payout of accrued but unused vacation time in their final paycheck, so long as they have completed 30 days or more of continuous service. (f) Employees have a maximum vacation accrual of two years’ earned vacation. (g) Vacation time may not be used to lengthen employment or months of service. An employee’s last day of work is the date of termination, and any unused vacation will be paid out in the final paycheck. (h) Employees will earn paid vacation from the date of appointment, but may not use such leave until they have completed six (6) months of service, unless authorized by the department head. (i) An employee who moves from one position to another in the City’s service, other than sworn Police and Fire employees, and whose service is continuous, and who is transferred, promoted or demoted will be credited in his new position with his unused vacation accrual. 174 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 31 (j) An employee who moves to or from the sworn ranks of the Police or Fire Departments will terminate their employment with the current department, receive vacation payout if applicable, and begin new accrual in the new department. (k) A permanent part-time employee who moves to a full-time position will earn vacation based on total years of service with the City. A full-time employee who moves to an eligible permanent part-time position will earn vacation based on total years of service with the City. (l) Vacation leave will continue to accrue during time lost from work as a result of an on-the-job illness or injury. (m) Vacation leave will not be accrued for any pay period in which the employee is not in pay status for at least one full week (e.g., an employee under suspension or on approved leave of absence). (n) Employees must use at least 50 percent of the vacation time accrued each year. Employees will not accrue vacation hours above 50% of their total vacation earned in each year and are subject to total maximums provided in this agreement. As an example, an employee who earns 20 days of vacation per year is required to use 50% of these days. If the employee only uses 8 days, only 10 days will be added to their total accrual, assuming they have not reached their maximum accrual. This section is subject to the grievance procedure if an employee’s failure to use at least 50% of the vacation time is due to the unreasonable denial of requests made. Section 9.5. Sick Leave. Employees are eligible for paid sick leave under the following conditions: (a) Employees earn twelve sick days per year, on a pro-rata basis by pay period. Employees in their first year of employment earn 9 days of sick leave. Terminating employees will earn the pro rata equivalent of 12 days of paid sick leave per year for each pay period worked in the final year of employment. (b) Permanent part-time employees who are regularly scheduled to work 28 hours/week or more earn sick leave at 75% of the rate earned by full-time employees; permanent part-time employees who are regularly scheduled to work 18.75 hours/week or more but less than 28 hours/week earn sick leave at 50% of the rate earned by full-time employees; permanent part-time employees who 175 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 32 are regularly scheduled to work 10 hours/week or more, but less than 18.75 hours/week earn sick leave at 25% of the rate earned by full-time employees. (c) Earned sick leave may be used during the employee’s first six months at the discretion of the department head. (d) No employee may take sick leave not yet earned or accrued. (e) Employees may accrue up to 275 days of sick leave. (f) Sick leave may be used for the employee’s absence from work because of medical inability to come to work, not related to an on-the-job injury or illness. (g) Sick leave may be used for certain instances of on-the-job injuries where the employee is unable to work due to the on-the-job injury for a period of 14 consecutive calendar days or less, of no more than three days per occurrence, upon certification of the City doctor that the employee is unable to perform his regular duties because of said injury, provided that the employee has at least twelve days of accumulated sick leave at the time that the on-the-job injury occurs, and provided that, if the City doctor allows, the employee may be assigned light duty at the option of the City in lieu of permitting the employee to use sick leave. (h) Sick leave may be used for periods of Family Medical Leave, as defined in the Section titled “Family and Medical Leave” as defined on July 15, 2003. Pursuant to the Illinois Employee Sick Leave Act, sick leave may also be used for absences due to illness, injury, or medical appointment of the employee’s child, spouse, sibling, parent, mother-in-law, father-in-law, grandchild, grandparent, or stepparent. (i) If an employee is unable to come to work due to illness, he must inform his Department Head or supervisor, in accordance with departmental work rules, by the time so designated by those departmental work rules. Failure to do so, each day of absence, or at agreed-upon intervals in the case of extended illness, may result in loss of pay and/or disciplinary action. (j) An employee who uses more than three (3) days of consecutive sick leave must submit to Human Resources or a member of management of employee’s department, upon reporting for work the first day of return, a statement from a treating physician attesting to the employee’s inability to work during that period claimed as sick leave. An employee who uses more than three (3) days of consecutive sick leave may not return to work without such physician’s statement, or is subject to loss of pay and/or disciplinary action. 176 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 33 (k) An employee who moves from one position to another in the City service and whose service is continuous or who is transferred, promoted, or demoted, will be credited in the new position with the unused sick leave accrued in the prior position, with the exception of transferring to or from the ranks of sworn personnel in the Police or Fire Departments. Such employees will terminate their employment with the department, and begin new sick leave accrual from the date of hire in the new department. (l) Sick leave will accrue during time lost from work as a result of an on-the-job injury or illness. (m) Sick leave will not be earned by an employee who is not in pay status for at least one full week of a pay period (e.g., an employee under suspension or on an approved leave of absence). (n) No employee may take accrued sick leave to extend date of termination. An employee’s last day of work is the date of termination. (o) Departments will create departmental rules regarding the eligibility of employees to use scheduled, pre-approved sick leave for dental, optical or medical appointments for the employee or the employee’s immediate family as defined by the Family Medical Leave Act or the employee’s family as defined by the Illinois Employee Sick Leave Act. Such requests for sick time usage may be denied due to operational needs of specific departments and work locations, and if the absence interferes with City operations. (p) Full-time employees with 45 days or more of sick leave accrued as of January 1 of each calendar year shall be eligible to receive on or about January 31 of the following year payment for all sick leave days accrued during the year, but not used, in excess of 9 days, for a maximum of 3 days. For example, if an employee uses no days, he would be eligible to receive payment for 3 days; if 1 day is used, eligibility is 3 days; if 2 days are used, eligibility is for 3 days; if 3 days used, eligibility is for 2 days; if 4 days used, eligibility is for one day; if 5 days used, the employee is not eligible for any payout. Requests will only be considered after applicable annual wage adjustments, and when combined with other applicable increases not to exceed 6 percent of the previous 12 months’ earnings. Such requests will be in accordance with current rules, regulations, and state laws governing the Illinois Municipal Retirement Fund. (q) Employees working three (3) or more scheduled continuous days on the third shift who will return after their regular days off to the first shift can use one (1) accrued sick day to recuperate without a doctor’s note or co-pay receipt every twelve (12) months. 177 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 34 (r) Whenever an employee with ten or more years of continuous service retires or resigns, the employee shall be paid 75% of all accumulated sick days over 20, to a maximum of 40 days. To receive a terminating sick leave payout, an employee must give three (3) weeks’ notice of intent to resign or retire. The Human Resources Division Manager may waive this provision in special circumstances. An employee who qualifies for an immediate pension from IMRF may decline the sick leave payout and direct all accrued but unused sick leave to be transferred to IMRF for additional service credit, as allowed by IMRF. Section 9.6. Bereavement Leave. Documentation of the death must be provided for any leave taken under this section. Any leave of absence for bereavement leave must be taken within thirty (30) calendar days of the death of a family member and the leave can be split into no more than two occurrences. A leave of absence with pay, which is not to exceed three (3) working days, will be granted to a permanent full-time employee for a death in his immediate family. If the funeral involves one-way travel of more than 500 miles requiring additional time away from work, a leave of absence with pay, which is not to exceed five (5) working days, will be granted. For any leave time that is non-consecutive and is taken after the initial bereavement leave day, the employee must provide two (2) working days’ notice with documentation. If additional time is needed for travel, the employee may use emergency vacation leave. The immediate family shall be defined as follows: Employee’s: Spouse, parent, sibling, sibling’s spouse, child(ren) and spouse, stepchild(ren) and spouse, grandparent. Employee’s Spouse’s: Parent, sibling, sibling’s spouse, grandparent. “Mother” and “father” shall include persons other than the employee’s actual parent if said person or persons reared the employee during a substantial period of his childhood. “Child” shall include persons other than the employee’s actual child if the employee reared the child during a substantial period of the child’s childhood. Verification of the funeral and the employee’s relationship to the deceased may be required. Employees eligible for FMLA, who have not yet exhausted their available FMLA time, will be granted a leave of absence not to exceed 10 working days for the death of a child and a leave of absence not to exceed 6 workweeks for the death of a second child within a 12 month period. This leave must be completed within 60 days after the date employees receive notice of the death of the child. Any time off exceeding the paid leaves of absence in this Section will be unpaid. 178 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 35 Section 9.7. Jury Duty. When an employee is called for service as a juror on a day he is scheduled to work, he will receive pay for the shift at his regular straight-time hourly rate, if the employee gives advance notice to the City and provides substantiation of jury service. Section 9.8. Call-Back Pay. Except as provided in the section dealing with employees on Standby, a full-time employee who is called back to work shall be guaranteed: (1) three hours’ pay at the employee’s regular straight-time hourly rate of pay; or (2) time and one-half the employee’s regular straight-time hourly rate of pay (or holiday pay as defined in section 9.3) for all hours actually worked, whichever is greater. When a permanent part-time employee is required to work on a day or hours not normally scheduled, he shall be guaranteed a minimum of two hours’ pay at the employee’s regular straight-time hourly rate of pay, and will be paid straight-time for all hours actually worked. When a permanent part-time employee has the option of working on a day or hours not normally scheduled, he shall be paid straight-time for all hours actually worked. Section 9.9. Overtime. For purposes of computing overtime, the work week shall be a seven consecutive day period beginning at 12:01 a.m. on Mondays. Full-time employees shall receive time and one-half their straight-time hourly rate for all work performed over their normal workweek. Hours worked will include one workday of sick leave when the employee submits acceptable verification for the absence to the City. For mandatory and otherwise approved and planned in advance work that exceeds the employee’s normal work day, time and one-half will be paid. For mandatory and otherwise planned in advance work that is outside the employee’s normal work day or work week, he shall be guaranteed a minimum of two hours’ pay at the employee’s regular straight-time hourly rate of pay or time and one-half the employee’s regular straight-time hourly rate of pay for all hours actually worked, whichever is greater. The guaranteed minimum of two hours’ pay shall not exceed two events in any one workday. Permanent part-time employees shall receive time and one-half their straight time hourly rate for all work performed over 40 hours in one week. Employees shall receive double time their regular straight time hourly rate for all work performed on their second day off in a 7-day work week period. Sunday shall be considered part of an employee’s regularly scheduled workweek if scheduled to work Sunday as part of a weekend rotation and such hours are not in excess of the normal work week. 179 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 36 All overtime must be approved in advance by the departmental authorizing agent; employees are not authorized to work overtime of their own volition. Overtime under this section shall not be pyramided. Employees eligible for overtime compensation may request to receive compensatory time off at the rate of time and one-half in lieu of pay. Such compensatory time must be used within 90 days of accrual. No employee shall accrue more than 80 hours of compensatory time. Compensatory time in lieu of overtime payment will be the exception rather than the rule. However, for approved accrued compensatory time, employees must request the use of compensatory time off in writing, at least 48 hours in advance, on the form provided by the City. Accrued compensatory time not taken within the fiscal year in which it is earned will be paid out to the employee on or about February 1 of the subsequent year. Section 9.10. Standby Pay. Full-time employees who are assigned to perform standby duty shall receive standby pay as follows: $17 per weekday (from end of regular shift until the beginning of the regular shift the next day Monday-Thursday) or $68 per workweek $47 per weekend day (Friday after end of regular shift, all day Saturday, all day Sunday) or $141 per weekend $215 per full week Full-time employees who are assigned to perform standby duty on a holiday shall receive $30 per holiday. In addition, full-time employees assigned to perform standby duty will receive: (a) time and one-half the employee’s regular straight-time hourly rate for all hours worked on each call out or one hour’s pay at time and one-half for each call-out, whichever is greater; OR (b) double time the employee’s regular straight-time hourly rate for all hours worked on each call-out on Sunday or holiday as designated in Section 9.3 or one hour’s pay at double time for each call-out on a Sunday or holiday, whichever is greater. Employees called out under this section are not covered under Section 9.8 Call-Back Pay. 180 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 37 During that period of call-in, the employee shall respond by telephone within twenty (20) minutes of the page or call and notify the 911 Center if appropriate or if there is a change to the schedule on the on-call status. Section 9.11. Shift Differential. (a) Full-time employees regularly scheduled to work on a second or third shift shall receive shift differential of three and one-half percent (3.5%) of the employee’s base hourly rate for each hour worked. (b) Permanent part-time employees will not receive a shift differential. (c) For full-time employees in Departments and Divisions that have regularly scheduled late afternoon and evening service hours (Library, Parks/Forestry & Recreation, Health & Human Services) shift differential will be paid to those employees who are regularly scheduled to begin work at 1 p.m. or later. (d) Full-time employees scheduled for 12-hour shifts for snow-related work (e.g., 8:00 a.m. to 8:00 p.m. or 9:00 p.m. to 9:00 a.m.) shall receive shift differential for all hours worked between 6:00 p.m. and 6:00 a.m. (e) The City agrees to notify the Union of any permanent change in shift schedules. (f) Shift differential will be paid whenever a full-time employee is reassigned to the second or third shift for one or more working days. For example, if a full-time employee is normally scheduled to work a day shift and is assigned the second shift for one day, the employee will receive shift differential for that one day. The second and third shift is defined as a shift which begins more than four hours after the regular starting time for that shift (e.g., a regular starting time is 7 a.m.; the second shift would be a starting time of later than 11 a.m.). The third shift is defined as a shift which begins more than 8 hours after the regular starting time (e.g., a regular starting time is 7 a.m.; the third shift would be a starting time of later than 3 p.m.). (g) Where for periods of one working day or more due to seasonal or other changes in operations, the City changes an employee’s start time, the employee shall receive a shift differential of five percent (5%) for all hours worked outside of the employee’s normal start time. If the City changes an employee’s days worked, the employee shall receive a shift differential of five percent (5%) for all days worked outside of the employee’s normal work day schedule. (g) Full time employees shall receive a shift differential for work performed for more than twelve (12) hours in a twenty-four (24) hour period. 181 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 38 Section 9.12. Uniforms. The City will provide all uniforms which the City determines are required of employees in performance of their duties. The City will determine appropriate uniform items to be worn and will replace required uniform items through selected vendors due to annual allotment, wear or damage. Effective January 1, 2017, each full-time employee, excluding Fleet Services, will be allowed a total of $340 per year which must be used in that year. All new full-time employees will be given a “new employee uniform issue” purchased by the employee’s supervisor which will be deducted from a “first-year” amount of $400. Fleet Services employees and permanent part-time employees will be allowed a total of $240 annually. There will be no carryover of unused dollars from year to year. Replacement will not be made for uniform items lost or damaged through employee negligence. Section 9.13. Safety Shoes. For employees in positions for which the City requires the wearing of OSHA-compliant safety shoes, the City will provide a payment each year of the contract, on or about May 1, for the employee’s purchase of approved OSHA- compliant safety shoes as follows: Any other departments/divisions: $180 Facilities Management: $250 Public Works, Fleet Services: $300 Employees receiving a shoe allowance will be subject to random safety shoe inspections. Employees who do not successfully pass a safety shoe inspection must replace their safety shoes within sixty days of the failed inspection or be subject to disciplinary action. All employees receiving a shoe allowance will be required to show an OSHA certified tag from the current calendar year as proof by August 1 each year. The City will recoup the shoe allowance for failure to provide proof of OSHA certification by August 1. Section 9.14. Fitness and Wellness Incentive. Employees may voluntarily participate in a physical fitness examination administered by the Evanston Police Department on an annual basis. If the employee passes the exam and participates in the City’s annual wellness program, he will be paid a lump sum of $300 as an incentive to maintain physical fitness. Employees must have participated in the City’s annual wellness event or supply a doctor’s note stating they are in good condition to participate. Participation in the annual physical fitness examination will take place during an employee’s off-duty hours. The fitness incentive will be paid by the second pay period of March of each year. Section 9.15. Licensure. The City will pay for employees to maintain and renew any licenses or certifications which are required for their positions. Employees who are 182 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 39 required to possess commercial driver’s licenses (CDL) for their positions will be reimbursed the difference in cost between a standard driver’s license and a CDL. Employees who voluntarily choose to maintain or renew licenses or certifications which are not required for their positions will not be entitled to payment or reimbursement. 183 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 40 Article X. Group Insurance Section 10.1. Group Life Insurance. The City shall offer a term life insurance program to full-time employees. The amount of the life insurance shall be the employee’s annual salary, rounded up to the nearest $1,000. The City and the employee shall share the premium on a 50%/50% basis. Employees are not required to participate in this program. Section 10.2. Group Medical Insurance. The City currently maintains medical insurance plans for full-time employees through Blue Cross/Blue Shield: PPO and HMO. Employees eligible for insurance coverage as required by federal or State law may elect one of these plans. Any switch by an employee from one plan to another shall be subject to reasonable administrative rules which may be revised from time to time. In the event the City determines that one or more of the plans will no longer exist, employees are guaranteed the right to switch to a substitute plan on a non-medical basis. If the City exercises the right to change insurance carriers, benefit levels shall remain substantially the same. Prior to implementing change in any benefit levels the City shall notify the Union Staff Representative and the Union President and schedule a time to meet and confer over the changes. Former bargaining unit employees who retire and are eligible for an immediate pension may elect insurance plan coverage under the rules and regulations established by the plans, so long as the retiree pays the entire group insurance premium, without any City contribution. Section 10.3. Employee Medical Contributions. (a) Effective January 1, 2019, the Union and City agree to contribution percentage rates to cover the cost of funding premiums in accordance with the Table below: Tier Percent Employee Contribution Percent Employer Contribution Employee 10% 90% Employee +1 or 2 children 8% 92% Employee+Spouse 9% 91% Family 10% 90% (b) Effective January 1, 2021, the Union and City agree to contribution percentage rates to cover the cost of funding premiums in accordance with the Table below: 184 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 41 HMO Tier Percent Employee Contribution Percent Employer Contribution Employee 12% 88% Employee + 1 10% 90% Family 12% 88% PPO Tier Percent Employee Contribution Percent Employer Contribution Employee 15% 85% Employee + 1 13% 87% Family 15% 85% (c) Effective January 1, 2019, based on the percentage rates in subsections (a) and (b), employee monthly contributions for the cost of medical insurance may not increase by more than 10%. Rates provided below are the 2019 dollar rates being assessed on City employees currently enrolled in this plan. Employee contributions made via payroll deduction are separate and apart from any co- payments required at the point of service by the insurance provider (including but not limited to office visits, prescriptions, emergency room visits, deductibles, out of network costs, etc.). 2019 ILLUSTRATIVE RATES—for those employees currently enrolled in the plan: TIER HMO- BA HMO-IL PPO OPTION 1 PPO OPTION 2 Employee $56.40 $63.38 $73.38 $64.30 Employee + Spouse/DP $136.54 $153.44 $181.62 $159.14 Employee + 1 or 2 children $121.36 $136.38 $161.44 $141.46 Family $151.70 $170.48 $201.80 $176.82 (d) The contribution amounts shown in Subsection (c) above may increase or decrease from one year of the contract to the next in accordance with the percentage of increase or decrease of the funding premium as set on October 1 of each year; however, the increase of the employee’s contribution will be capped at 10% of the previous year’s contribution. 185 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 42 (e) Due to caps on the increase of employee contributions, the percentage of funding premiums agreed upon in Subsections (a) and (b) may be temporarily altered. In such instances and in subsequent years, employee contributions shall increase to “catch up” to agreed upon ratios, but, as per subsection (d), the 10% cap on employee contributions from year to year still applies. Section 10.3.1. Medical Plans. Effective January 1, 2019 and for the term of this Agreement, employees may participate in one of the below medical insurance plan(s) maintained by the City. If the City determines that one of these plans shall no longer be in effect, or if the City adds a new plan, employees shall have the right to switch to another plan on a non-medical basis under rules established by those plans. PPO1 PPO2 HMO IL & BA Deductible (sing/fam) $500/$1500 $1000/$2000 n/a Coinsurance (in/out net) 90%/70% 80%/0% n/a Office Visit Copay $30 $30 $30 ER Copay $150 $150 $150 Prescription Drug co- pay(30 day) $10/$25/$40 $10/$25/$40 $10/$25/$40 Prescription Drug co-pay (90 days) $20/$50/$80 $20/$50/$80 $20/$50/$80 Section 10.4. Benefits While on Leave. When a full-time employee is on an approved leave of absence due to medical leave, or on an extended absence due to an on-the-job injury, the City shall continue to provide the group health and life insurance coverage the employee held when going on leave or when injured, so long as the employee contributes the amounts set forth in Section 10.1 and Section 10.3. Section 10.5. Dental Insurance. The City will make available dental insurance to full-time employees; employees are responsible for paying 100% of the cost, and maintaining participation in accordance with the rules of the provider. 186 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 43 Section 10.6. Disenrollment Incentive. Employees who elect to drop City medical coverage, because that employee is covered by another group plan, shall receive an annual payment from the City of $1,800 per year. 187 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 44 Article XI – Layoff, Recall, Severance Section 11.1. Layoff Provisions. (a) In the event of layoff of bargaining unit employees, the City will designate affected employees as those in the affected job classification in the affected Department or Division, with the least seniority based on the last date of hire. (b) The City will give the Union sufficient advance notice and an opportunity for full discussion prior to the effective date of any layoff. (c) Prior to the layoff of any permanent bargaining unit employee, probationary and temporary employees in bargaining unit positions affected by the layoff as described in subsection (a) will be laid off or terminated, as the case may be. The term probationary, in this Section (c), refers to employees serving new hire probationary periods only. (d) The City will attempt to place affected employees in vacant positions for which they are qualified, or which they may be able to perform with training. A testing process may be required, which may consist of a written test, practical exam and/or interview to determine if an employee is qualified to perform the work, or may be able to perform the work with training. If the City, in the exercise of the rights set forth in this Section, offers an affected employee another position within the City instead of laying off the employee, the employee will have the right to accept or reject the offer. (i) If the bargaining unit employee rejects the offer(s), he shall be considered to have taken voluntary layoff, but shall be eligible for severance pay. (ii) If a full-time employee accepts a lesser-paying position in accordance with the provisions of (d) above, the employee shall have reinstatement rights for two years to the employee’s former position. (e) If the City is unable to offer all affected employees alternative positions in accordance with the above provisions, the affected employee with the least seniority among the group of affected employees shall be laid off. However, a more senior employee who has rejected an offer(s) shall not be able to displace a less senior employee who accepted an offer. Section 11.2. Employee Displacement Rights. For purposes of layoff only, job classifications as defined in Appendix A of this Agreement are expanded to include Administrative Layoff Categories and Job Families, if applicable, as referenced in Section 11.1.5. Employees may displace a less senior employee in their own job classification or within the Job Families of the Administrative 188 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 45 Layoff Categories listed in this Section. Job titles not appearing in Job Families are stand-alone titles and not subject to displacement rights. A full-time employee who would be subject to layoff shall be permitted to displace a less senior bargaining unit employee in his own job classification or in an equal or lower ranked classification in his respective Job Family within the Administrative Layoff Category. Displacement may only occur if he meets the minimum qualifications of the position or is able to perform the duties in said equal or lower classification with training within a thirty (30) calendar day acclimation period from the start date in the new position. If the employee does not meet the minimum qualifications or is not able to perform the duties of said equal or lower job classification with training after the acclimation period, then the employee will be laid off and the less senior employee previously displaced will be rehired without loss of seniority. Administrative Layoff Categories are as follows: Community Services; Parks; Greenways; Recycling; Forestry; Recreation; Parking; Facilities Management; Streets; Fleet; Engineering; Distribution; Filtration; Pumping; Health; Revenue; Adult Services; Children’s Services; Technical Services. Job families are attached to this agreement as Appendix A-1. All employees within a given job family within the Administrative Layoff Category who may potentially be impacted by the layoff shall receive notice. An employee affected by a layoff who seeks to displace a less senior employee as provided in this Section must submit a written notice of such intent to the Department Director with a copy to Human Resources within ten (10) calendar days after preliminary notification of the layoff. The displacement of a less senior employee in a lower job classification is considered a voluntary demotion on the part of the more senior displacing employee. The equal or lower wages attached to the lower job classification, closest to the displacing employee’s wages prior to the layoff notice shall take effect. In the event two or more employees who are slated for layoff seek to displace the same less senior employee, seniority shall be the controlling factor when qualifications are equal. Part-time employees shall have the same displacement rights as full-time employees except that, part-time employees may only displace other part-time employees who work equal or lesser hours per week on a regular basis. 189 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 46 Section 11.3. Severance. (a) In the event the City discharges bargaining unit employees as a result of reorganization of any department, the introduction of new machinery, technology, methods or procedures, including time or work efficiency studies, or reduction of any City operations, said employees shall receive severance pay and City-paid health insurance (if applicable) according to the following schedule: Service as of Date of Severance Severance Pay based on the employee’s regularly scheduled work week Under 6 months None 6 months to 2 years 4 weeks + 1 month of insurance 2 years to 3 years 5 weeks + 2 months of insurance 3 years to 4 years 6 weeks + 2 months of insurance 4 years to 5 years 7 weeks + 2 months of insurance Over 5 years 8 weeks + 2 months of insurance The term “reduction of any City operation” as used in this Article includes not only reductions which the City elects voluntarily, but also reductions which are, in a sense, involuntary, such as reductions caused by petroleum or energy shortages. (b) Severance pay shall not apply if an employee quits voluntarily, except to the extent set forth in subsection 1(d)(i) above; fails to remain in the City’s employ until the date he is severed; is discharged for disciplinary reasons; or continues in the employ of the City in another capacity. The City may waive the requirement to remain in the City’s employ until date severed when in the best interests of the City. (c) Any employee laid off for any reason listed in subsection (a) above shall receive severance pay on the effective date of the severance. 190 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 47 Section 11.4. Recall. (a) Before new employees are hired to fill full-time bargaining unit positions, the City will recall laid off full-time bargaining unit employees who are qualified to perform the work, or which they may be able to perform with training. A testing process may be required, which may consist of a written test, practical exam and/or interview, to determine if an employee is qualified to perform the work, or may be able to perform the work with training. Recalled employees must respond within ten (10) calendar days of receiving notice of the vacancy. If the employee refuses a recall, the employee will be considered to have voluntarily terminated employment with the City. Recall rights as outlined in (a) shall be extended to bargaining unit employees working at least twenty (20) hours per week except that such part-time employees shall be recalled only to part-time positions. However, if a full time position is open that has not been accepted by any full time employee on the recall list, such position may be made available to a qualified part-time employee on the recall list. (b) Full-time laid off employees shall have reinstatement rights for two years, without loss of seniority or reduction in pay, before the City hires a new full-time employee for the full-time classification formerly held by the severed employee. Permanent part-time employees shall have reinstatement rights for two years, without loss of seniority or reduction in pay before the City hires a new permanent part-time employee for the permanent part-time classification formerly held by the severed employee. (c) A full time employee who, in accordance with Section 1 above, accepts a lesser paying job, shall retain reinstatement rights to the employee’s former position, for a period of two years. Such employee shall be offered his former position should it become vacant within two years, prior to the recall of a laid off employee in accordance with Section 3(b) above. (d) Laid off employees will remain on the recall list for two years from the effective date of the layoff. If a subsequent layoff occurs prior to the list expiring, then the newly laid off employees names will be merged with the names on the existing list in order of seniority. When laid off employees reach the two year anniversary of their layoff, their names will be removed from the recall list. (e) Employees that are laid off may keep up to 10 days of vacation time for use in the event they are recalled. The City will payout all such vacation time at the end of the recall period or upon written request from the laid off employee. 191 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 48 Article XII – Discipline Section 12.1. Disciplinary Warnings. The City’s program for progressive discipline (including verbal warnings, written warnings, suspensions and discharge) shall be administered uniformly among the departments covered by this Agreement. Verbal warnings must be confirmed in writing to be usable as part of progressive discipline. Whenever confirmation of a verbal warning is placed in writing or whenever a written warning is given to an employee, the designated Union representative shall be given a copy. Disciplinary suspensions of one or more days shall be placed in writing with a copy to the designated Union representative. Disciplinary action for part-time employees will be based and served as hours worked and not days. Discipline and discharge shall be for just cause. Section 12.2. Warning Notices. Verbal warnings shall not be considered valid after six months. Written warnings shall not be considered valid after one year. An employee can request that expired warning notices be removed from the employee’s personnel file(s). Section 12.3. Pre-disciplinary Meeting. Before an employee is discharged or given a disciplinary suspension of seven (7) working days or more, the City will schedule a pre-disciplinary meeting, and notify the employee and the union President and Executive Vice President of the date, time and place of the meeting. The notice shall include notice of the contemplated discipline and the reasons therefore. The employee and the Union representative shall have the right to rebut or defend the employee’s action, or suggest discipline less than that contemplated in the notice. At the end of the pre-disciplinary hearing, the City and the Union shall mutually agree upon a reasonable deadline by which the disciplinary decision shall be made. This deadline may be extended if agreed to by the parties. Section 12.4. Discipline Option. In lieu of part or all of a disciplinary suspension, the City has the right to offer the employee the option of forfeiture of up to three (3) floating holidays or three (3) accumulated vacation days. The action shall be recorded as a disciplinary suspension in the employee’s personnel file, even if the option is offered and accepted. Section 12.5. Time Limit on Disciplinary Action. Discipline, not resulting from a vehicle accident, shall be issued no later than thirty-five (35) calendar days from the time of the event or from the time the Employer became aware of the occurrence giving rise to the discipline. Discipline resulting from a vehicle accident shall be issued no later than twenty-one (21) calendar days from the time the Accident Review Board makes its determination. The employer may extend the timeframe by providing notice to the Union due to extenuating circumstances. 192 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 49 Article XIII – General Section 13.1. Bulletin Boards. The City will provide a Union bulletin board for each department and division, along with a bulletin board on the second floor of the Civic Center (cafeteria area), and the second floor of the Service Center (near the time clocks). The City reserves the right to require advance approval of bulletin board postings. Section 13.2. Tools. Except for employees in the classifications listed below, the City shall provide all tools and materials which are required as necessary to perform any assigned task in a safe manner. Employees in the following classifications shall receive an annual tool allowance of $800 for each twelve-month period of the contract, in recognition of the obligation of these employees to supply their own tools: Equipment Mechanic I Equipment Mechanic II Equipment Mechanic III Lead Mechanic Auto Service Worker Tool allowance monies shall be allocated to employees up to the applicable yearly maximum amount specified in this Section, upon presentation of receipts evidencing the purchase of approved tools. In the event of fire, major accident or theft not involving negligence of the employee, the City will replace tools which are damaged or stolen with tools of comparable quality. Section 13.3. Rates of Pay on Temporary Transfer. Where, for periods of one working day or more, the City assigns a bargaining unit employee to work temporarily in a higher paying classification within the bargaining unit, the employee shall be paid three (3) steps above his current pay/grade, but not to exceed the maximum salary of the classification to which he is transferred. When an employee is temporarily transferred to a position outside of the bargaining unit, the employee will be paid three steps/grades above current pay or the A step of the temporary position, whichever is greater. This Section shall not apply in the event the temporary transfer is made for the purpose of training an employee to become qualified in a different classification, and there is written agreement of the employee and the Union that the employee is to work in the higher paying classification without additional pay for the purpose of training. Section 13.4. Subcontracting. It is understood that the City from time to time uses contractors for certain work. Concerning the possibility of new forms of subcontracting, it is the City’s intention to use City employees, wherever possible, to perform bargaining unit work, consistent with economy and efficiency of government. Should the City 193 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 50 determine that new forms of subcontracting are necessary (and said subcontracting will result in job displacements) the City will: 1) negotiate with the Union before reaching a decision to place said subcontracting into effect; and 2) negotiate with the Union concerning placement of displaced employees. Placement shall include not only assignment to bargaining unit positions, but also to positions with the City outside the bargaining unit, to the end that layoff from City employment will be used only as a last resort. Prior to the subcontracting of work, the City will make a reasonable effort with the contractor to insure that employees subject to layoff because of subcontracting will have an option to secure employment with the contractor. The City, the Union and the proposed subcontractor shall meet to discuss the employment of the employees subject to layoff. Section 13.5. Equipment and Safety Committee. Recognizing that safety is a joint effort between management and labor, a Safety Committee is hereby created to address such issues in the work place. The primary purpose of this Committee is to discuss, promote and encourage rules, regulations and practices which enhance the safety of the employees and their work environment as well as reduce the potential liability of the City. Membership on such Committee shall be comprised of 12 Union employees designated by the Union, and up to five management personnel representing Departments covered by this Agreement; the City may invite additional personnel as necessary. Regular meetings shall be held to discuss safety matters and make subsequent recommendations for resolution of these issues to the City Manager. Section 13.6. Imminent Danger Procedure. If an employee reasonably believes that his health and safety are in imminent danger due to an allegedly unsafe condition or piece of equipment, he shall report the situation to his immediate supervisor, who will have the initial responsibility for determining the corrective action, if any, to be taken. If the employee disagrees with the supervisor’s decision, he may request the supervisor to call the City Manager’s designee, which request will not unreasonably be denied. The employee shall not be required to perform the work or operate the equipment which is the subject of the disagreement until such time as the City Manager or his designee has rendered his decision on the matter. The decision of the City Manager or his designee regarding the allegedly unsafe condition or equipment and/or the correction action taken or proposed by the supervisor, shall be final. Section 13.7. Labor-Management Committee. There shall be a labor- management committee consisting of at least two City members and an agreed number of employee members selected by the Union to discuss at regular quarterly meetings matters of administration of this Agreement. Meetings may take place more frequently upon request. Either the City or Union Committee members may place items on the agenda for said meetings. Where agreement is reached at Labor-Management Committee meetings on items of general application, the City shall supply the Union with a written answer. Both the City and the Union will respond on matters agreed upon at meetings within sixty (60) days of the meeting. 194 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 51 Section 13.8. Work Rules. Whenever the City changes work rules, or issues new work rules, the Union will be given at least 30 days’ notice (one week for minor changes) before the effective date in order that the Union can discuss said rules with the City before they become effective, if the Union so requests. A copy of the new or changed rules will be posted or given to the affected employees before said rules take effect. Each Agreement will require the City and the Union to review the Unified Work Rules for changes or revisions. The City and the Union agree that employees are bound by the Unified Work Rules as agreed upon at the time of the ratification of this Agreement. Changes to the Unified Work Rules after ratification of each Agreement must be agreed upon between the City and the Union as stated above. Section 13.9. Employee Evaluations. From time to time and particularly at time of merit reviews, the City will hold informal evaluation conferences between the employee and his supervisor to discuss work performance, job satisfaction, work-related problems and the work environment. Generally, employee merit reviews will be completed by the employee’s merit review date. If work performance problems are identified, the supervisor shall offer constructive suggestions and shall attempt to aid the employee in resolving the problem. It is understood, however, that the responsibility for satisfactory job performance is the employee’s. If the conference involves a written evaluation, the employee will be given a copy. The City will provide a list of all bargaining unit employees and the dates of their evaluation if requested by the Union. Section 13.10. Training. The City is committed to providing training opportunities for AFSCME employees. To this end, the City will form a committee comprised of three (3) bargaining unit representatives, designated by the Union, and three (3) City representatives, designated by the City Manager. The Committee will formulate an annual training plan for bargaining unit employees, which will strengthen their current skills and/or enhance their ability to seek career growth opportunities within the City. The Committee will convene no later than sixty (60) days following the ratification of the collective bargaining agreement (CBA). Such Committee shall meet at least quarterly each year. The training plan may include, but not be limited to, programs in basic skill development, safety training, physical skills (i.e., tree climbing, digging), technical, equipment operations (i.e., pay loader and street sweepers, water equipment, HVAC, janitorial) and supervisory training. Training programs will include internal and external programs, individual and group training. Training programs may be offered on a quarterly basis and will be advertised to the entire bargaining unit. All training will be offered at the discretion of the City and subject to available funding. Training must be approved by the Department Director or his designee. Employees may be offered to attend training on their own time, at their own cost and at no pay on a voluntary basis. There can be no service reduction or overtime costs created if an employee attends a training session on City time unless otherwise determined to be in the best interests of the City by the Department Director. 195 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 52 Section 13.11. Drug and Alcohol Testing. The City’s drug and alcohol testing policy as exists on the effective date of this Agreement shall be continued in effect for the employees covered by this Agreement. Any City drug and alcohol testing policy will be in accordance with relevant federal drug and alcohol testing guidelines issued by the U.S. Department of Health and Human Services and the U.S. Department of Transportation. Section 13.12. Request for Classification Study. The Union may request a survey, audit or such other investigation as may be deemed necessary to determine the proper allocation of a bargaining unit position to a class. Upon request of a survey, audit, or such other investigation, the City will provide a written status update every 6 months to include where the study is at and an estimated date of completion. Upon completion of the study, the City will provide the Union with a report or the results within six (6) months. Nothing shall preclude the presentation of relevant information by the Union. The results are subject to negotiation between the Union and the City. Section 13.13. Mileage Reimbursement. For any employee required to use his personal vehicle to conduct City business, the City will reimburse the employee at the current Internal Revenue Service Code level of mileage reimbursement. Section 13.14. Shift Changes. Whenever the City makes permanent changes in full-time employees’ shift assignments, the Union shall be given at least 30 days’ notice (one week for minor changes, and one week for permanent shift assignment changes for permanent part-time employees) before the effective date in order that the Union can discuss said rules or changes with the City before they become effective, if the Union so requests. A copy of the new shift assignments will be posted or given to the affected employees before said changes take effect. 196 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 53 Article XIV – Termination and Legality Clauses Section 14.1. Savings. If any provision of this Agreement is subsequently declared by legislative of judicial authority to be unlawful, unenforceable or not in accordance with applicable statutes or ordinances, all other provisions of this Agreement shall remain in full force and effect for the duration of this Agreement. The parties agree to negotiate immediately concerning a substitute for any provision or portion thereof which is held unlawful or unenforceable. Section 14.2. Term. This Agreement shall be in effect from January 1, 2019 to December 31, 2022, and year to year thereafter. Not earlier than September 1, 2022 and not later than October 1, 2022, either the City or the Union may give written notice to the other party by registered or certified mail to modify this Agreement for the subsequent term. Executed this day of ________________, 2019, after receiving ratification by the Union membership and approval by the City Council. AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, COUNCIL 31, AFL-CIO FOR AND ON BEHALF OF EVANSTON CITY EMPLOYEES UNION For the City of Evanston: Wally Bobkiewicz, City Manager Date _______________________________________ Erika Storlie, Assistant City Manager Date For the Union: _______________________________________ Daniel Kwiecinski, President Local 1891 Date _______________________________________ Eugene Boatright, Staff Representative, AFSCME Council 31 Date 197 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 54 Appendix A – Positions and Job Families Local 1891 included: All regular part-time and full-time employees regularly scheduled to work ten hours or more in a week in the following classifications unless otherwise excluded: Animal Warden, Building Supervisor, Custodian I, Custodian II, Equipment Mechanic II, Equipment Mechanic III, Lead Mechanic, Equipment Operator I, Equipment Operator II, Equipment Operator III, Equipment Parts Technician, Facilities Maintenance Worker I, Facilities Maintenance Worker II, Facilities Maintenance Worker III, General Tradesman, Lead Electrician, Master Tradesman, part-time Custodian, part-time Assistant Custodian, part-time Bus Driver, part-time Park Ranger, part-time Recycling Attendant, Parking Enforcement Officer, Parking Maintenance Worker, Parks/Forestry Crew Leader, Parks/Forestry Worker II, Parks/Forestry Worker III, Crew Leader, Public Works Maintenance Worker I, Public Works Maintenance Worker II, Public Works Maintenance Worker III, Public Works Operations Coordinator, Traffic Electrician, Traffic Repair Worker, Vehicle Repair Worker, Water Worker I, Water Worker II, Water Worker III, Water Plant Operator, Water/Sewer Mechanic, Water Service Worker, Accounts Payable Clerk, Accounts Payable Coordinator, Administrative Adjudication Aide, After-school Supervisor, AIDS/HIV Counselor, Assistant Permit Coordinator, Assistant Recreation Program Coordinator, Bookkeeper, Branch Assistant, Building Supervisor, CDBG Grants Administrator, Chemist, Civil Engineer I, Civil Engineer II, Civil Engineer III, Clerk I, Clerk II, Clerk III, Clerk Typist I, Clerk Typist II, Clerk Typist III, Collections Coordinator, Communicable Disease Surveillance Specialist, Construction Inspector, Construction Rehabilitation Specialist, Court Liaison, Crime Analyst, Crime Prevention Specialist, Customer Service Coordinator, Customer Service Representative, Data Control Clerk, Dental Assistant, Dental Health Educator, Economic Development Planner, Economic Development Program Specialist, Electrical Inspector I, Electrical Inspector II, Engineering Associate I, Engineering Associate II, Environmental Health Practitioner, Executive Secretary (other than to Department Head), Facilities Supervisor, Fleet Operations Coordinator, Finance Operations Coordinator, Garden Coordinator, Hockey Director of Operations, Housing Planner, Housing Policy & Planning Analyst, HR Assistant, HR Assistant/Benefits Coordinator, Human Relations Specialist, Inclusion Specialist, Information Systems Clerk, Librarian I, Library Aide I, Library Aide II, Library Assistant, Library Clerk, Library Technical Aide, License & Measures Inspector, Licensing Coordinator (Health, Permits), Mailroom Attendant, M/W/BE Coordinator, Meter Service Coordinator, Microbiologist, Neighborhood Planner, Noyes Center Coordinator, Nurse’s Assistant, Office Assistant, Outreach 198 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 55 Specialist, Parking Operations Clerk, Payroll/Pension Coordinator, Payroll/Pension Specialist, Permit Coordinator, Plan Reviewer, Planner, Plumbing Inspector, Plumbing/Mechanical Inspector, Police Planner, Pre-school Instructor, Program Assistant, Program Coordinator, Property Maintenance Inspector I, Property Officer, Public Health Nurse, Public Information Assistant (part-time), Readers’ Advisor, Records Input Operator, Recreation Aide, Review Officer, Safety Specialist, Secretary I, Secretary II, Security Monitor, Senior Planner, Senior Specialist, Service Center Coordinator, Shelver, Sign Inspector/Graffiti Technician, STD Nurse Associate, Streets/Sanitation Administrative Assistant, Structural Inspector, Structural Inspector/Plan Reviewer, Switchboard Operator, Traffic Engineering Technician, Victim Services Advocate, Vision/Hearing Technician, Water Billing Clerk, Weekend/Evening Coordinator, Youth Advocate, Youth/Young Adult Outreach Worker, Zoning Administrator, Zoning Officer, Zoning Planner. Excluded: All other employees, including but not limited to: (i) all employees in the City Clerk’s Office, the Law Department; (ii) all supervisors, managerial employees, seasonal employees, confidential employees, and short-term employees; (iii) the following classifications of employees are excluded under the Act: Accounting Manager; ADA/CIP Project Manager; Administrative Adjudication Manager; Administrative Assistant, Finance; Administrative Assistant, Management and Budget; Administrative Assistant, Police Department; Administrative Law Judge; Administrative Secretary; Administrative Specialist; Administrative Services Manager; Aldermanic/Mayoral Secretary; Arborist; Assistant City Manager; Assistant Corporation Counsel; Assistant to the City Manager; Assistant Communications Coordinator; Assistant Director, Community Development; Assistant Director, Facilities Management; Assistant Director, Finance; Assistant Director, Human Resources; Assistant Director, Mental Health; Assistant Superintendent, Water/Sewer; Assistant UNIX Administrator; Auto Shop Supervisor; Business Manager; Center Manager; Circulation Supervisor; City Clerk; City Manager; Clinic Physician; Communications Coordinator; Community Information Coordinator; Community Intervention Coordinator; Construction Manager; Coordinating Structural Inspector; Crossing Guard; Database Administrator; Dentist; Deputy City Clerk; Deputy Public Works Director; Director, Arts Council; Director, Community Development; Director, Ecology Center; Director, Facilities Management; Director, Finance; Director, Health & Human Services; Director, Human Relations; Director, Human Resources; Director, Information Systems; Director, Library; Director, Management & Budget; Director, Parks/Forestry & Recreation; Director, Police Records Bureau; Director, Police Social Services Bureau; Director, Public Works; Director, Purchasing and Contracts; Division Chief, Health; Division Chief, Water/Sewer; 199 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 56 Division Chief, Fire; Environmental Educator; Environmental Health Supervisor; Executive Assistant; Executive Secretary to a Department Head; Facilities Management Supervisor; Fire Chief; First Assistant Corporation Counsel; GIS Analyst; GIS Manager; Human Resources Specialist; Instructor; Investment Analyst; IS Trainer; Laboratory Supervisor; Lakefront Sports Coordinator; Landscape Architect; Librarian II; Librarian III; Long-Term Care Ombudsman; Management Analyst; Medical Supervisor; Network Administrator; Office Coordinator; Operations Coordinator, Management & Budget; Operations Manager; Parking Enforcement Coordinator; Parking Enforcement Supervisor; Parking Systems Manager; Parking Systems Supervisor; Payroll Manager; Periodicals Supervisor; Police Chief; Police Commander; Police Lieutenant; Police Systems Administrator; Pre-school Coordinator; Program Manager; Program Supervisor; Programmer Analyst; Property Maintenance Inspector II; Public Health Nurse Supervisor; Public Information Specialist; Public Works Supervisor; Recreation Maintenance Supervisor; Revenue Manager; Senior Accountant; Senior Engineer; Senior Program Coordinator; Senior Traffic Engineer; Staff Attorney; Superintendent, Administrative Services; Superintendent, Parks/Forestry; Superintendent, Recreation; Superintendent, Streets/Sanitation; Superintendent, Water/Sewer; Technical Support Specialist; Technical Support Specialist II; Technical Services Manager; Telecommunications Coordinator; TIF Accounting Analyst; Water Maintenance Supervisor; Web Developer. 200 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 57 APPENDIX A-1 AFSCME - Job Families Division Job Title Forestry General Tradesman Forestry Crew Leader Forestry Parks/Forestry Worker III Forestry Equipment Operator Forestry Parks/Forestry Worker II Forestry Crew Leader Forestry Parks/Forestry Worker III Forestry Parks/Forestry Worker II Forestry Crew Leader Forestry Parks/Forestry Worker II Division Job Title Recreation Building Supervisor Recreation Custodian II Recreation Custodian I Recreation Part-time Custodian Division Job Title Recreation Data Control Clerk Recreation Clerk II Recreation Clerk I Recreation Part-time Office Assistant Division Job Title Recreation Preschool Instructor Recreation After School Supervisor Recreation Program Assistant Division Job Title Facilities Management Facilities Maintenance Worker III Facilities Management Facilities Maintenance Worker II Facilities Management Facilities Maintenance Worker/Custodian I Facilities Management Custodian I Facilities Management Part-time Custodian Division Job Title Fleet Lead Mechanic Fleet Equipment Mechanic III Fleet Equipment Mechanic II Fleet Equipment Mechanic I 201 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 58 Fleet Vehicle Repair Worker Fleet Auto Service Worker Division Job Title Streets Operations Coordinator Streets Equipment Operator III Streets Equipment Operator II Streets Public Works Maintenance Worker III Streets Public Works Maintenance Worker II Streets Equipment Operator I Streets Public Works Maintenance Worker I Division Job Title Water & Sewer - Plant Water & Sewer Mechanic (Filter or Pumping) Water & Sewer - Plant Water Worker II (Filter or Pumping) Water & Sewer - Plant Water Worker I (Filter) Water & Sewer - Plant Custodian Division Job Title Water & Sewer - Field Crew Leader (Distribution or Sewer) Water & Sewer - Field Water Worker III Water & Sewer - Field Water Worker II (Distribution or Sewer) Water & Sewer - Field Water Worker I (Distribution or Sewer) Division Job Title Engineering Civil Engineer III Engineering Civil Engineer II Engineering Civil Engineer I Engineering Engineering Associate II Engineering Engineering Associate I Division Job Title Early Learning Librarian I Early Learning Library Assistant Early Learning Library Aide I Early Learning Shelver Division Job Title Lifelong Learning Librarian I Lifelong Learning Reader's Advisor Lifelong Learning Library Clerk Lifelong Learning Library Aide Division Job Title Circulation Clerk III Circulation Library Aide II Circulation Library Clerk Circulation Library Technical Aide Circulation Shelver 202 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 59 Division Job Title North and South Branches Branch Assistant North and South Branches Library Aide 1 Division Job Title Technical Services Librarian I Technical Services Library Assistant 203 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 60 Appendix B – Salary Schedule Full-time Positions – Pay Grades Title Pay Grade Accounts Payable Clerk A23 Accounts Payable Coordinator A27 Administrative Adjudication Aide A25 Animal Control Warden PW24 Assistant Permit Coordinator A24 Assistant Recreation Program Coordinator A27A Bookkeeper A25 Building Supervisor PW25 CDBG Grants Administrator A32 Chemist A34 Civil Engineer I A32 Civil Engineer II A34 Civil Engineer III A37 Clerk I A17 Clerk II A19 Clerk III A21 Clerk Typist I A18 Clerk Typist II A20 Clerk Typist III A22 Collections Coordinator A27 Communicable Disease Surv. Spec. A29A Construction Inspector A32 Construction Rehabilitation Specialist A31 Court Liaison A30 Crime Prevention Specialist A29 Custodian I PW20 Custodian II PW23 Customer Service Coordinator A26 Customer Service Representative A24 Data Control Clerk A22 Dental Assistant A17 Economic Development Coordinator A34 Economic Development Program Specialist A30 Economic Development Specialist A28 Electrical Inspector I A29 204 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 61 Electrical Inspector II A31 Engineering Associate I A23 Engineering Associate II A25 Environmental Health Practitioner A29A Equipment Mechanic II PW28 Equipment Mechanic III PW30 Equipment Operator I PW24 Equipment Operator II PW26 Equipment Operator III PW28 Equipment Parts Technician PW30 Executive Secretary (non-Department Head) A25 Facilities Maintenance Worker I PW20 Facilities Maintenance Worker II PW23 Facilities Maintenance Worker III PW34 Finance Operations Coordinator A27 Fleet Operations Coordinator A30 General Tradesman PW32 Health Program Coordinator A30 HHS Administrative Aide A23 Housing Planner A32 Housing Policy & Planning Analyst A31 HR Assistant A29 HR Assistant/Benefits Coordinator A31 Human Relations Specialist A30 Information Systems Clerk A22 Lead Electrician PW34 Lead Mechanic PW33 Librarian I A28 Library Aide II A16 Library Assistant A20 License & Measures Inspector A26 Licensing Coordinator (Health, Permits) A26 M/W/EBE Coordinator A34 Mailroom Attendant A19 Master Tradesman PW36 Meter Service Coordinator A28 Microbiologist A27A Neighborhood Planner A34 Noyes Center Coordinator A25 Nurse’s Assistant A17 Outreach Specialist A27 Parking Enforcement Officer PW23 Parking Maintenance Worker PW26 Parking Operations Clerk A24 205 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 62 Parks/Forestry Crew Leader PW30 Parks/Forestry Worker II PW23 Parks/Forestry Worker III PW26 Payroll Coordinator A32 Payroll/Pension Specialist A35 Payroll/Pension Coordinator A33 Permit Coordinator A30 Plan Reviewer A34 Planner A30 Plumbing Inspector A29 Plumbing/Mechanical Inspector A29 Police Planner A30 Pre-School Instructor A16 Property Maintenance Inspector I A29 Property Officer A28 Public Health Nurse A29A Public Works Crew Leader PW30 Public Works Maintenance Worker I PW22 Public Works Maintenance Worker II PW24 Public Works Maintenance Worker III PW26 Public Works Operations Coordinator PW34 Records Input Operator A21 Recreation Aide A21 Review Officer A29 Review Officer/Records Specialist A29A Safety Specialist A33 Secretary I A22 Secretary II A23 Senior Planner A34 Service Center Coordinator A25 Sign Inspector/Graffiti Technician A25 STD Nurse Associate A31A Streets/Sanitation Administrative Assistant A30 Structural Inspector A29 Structural Inspector/Plan Reviewer A30 Switchboard Operator A19 Traffic Electrician PW30 Traffic Engineering Technician A28 Traffic Repair Worker PW26 Vehicle Repair Worker PW30 Victim Services Advocate A30 Vision/Hearing Technician A22 Water Billing Clerk A24 Water Plant Operator PW32 206 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 63 Water Service Worker PW26 Water Worker I PW24 Water Worker II PW26 Water Worker III PW28 Water/Sewer Crew Leader PW30 Water/Sewer Mechanic PW36 Weekend/Evening Coordinator A25 Youth Advocate A27 Youth/Young Adult Outreach Worker A26 Zoning Administrator A36 Zoning Officer A32 Zoning Planner A34 207 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 64 Appendix B – Salary Schedule Part-time Positions – Pay Grades Title Pay Grade AIDS/HIV Counselor A27 Branch Assistant A20 Clerk I A17 Clerk II A19 Clerk III A21 Clerk Typist I A18 Clerk Typist II A20 Crime Analyst A15 Dental Health Educator A30 Facilities Supervisor A16 Garden Coordinator A16 Hockey Director of Operations A21 Inclusion Specialist A30 Librarian I A28 Library Aide I A5 Library Aide II A16 Library Assistant A20 Library Clerk A11 Library Technical Aide A11 Office Assistant A3 Part-time Administrative Aide M&B A15 Part-time After School Supervisor A16 Part-time Bus Driver A18 Part-time Custodian A12 Part-time Park Ranger A20 Part-time Public Information Assistant A27 Part-time Recycling Attendant A11 Pre-school Instructor A16 Program Assistant A4 Public Health Nurse A29A Readers’ Advisor A18 Recreation Aide A21 Security Monitor A16 Senior Specialist A24 Shelver A5 208 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 65 Position Salaries by Pay Grade Effective December 24, 2018 (0% COLA) Pay Grade A1 A2 A B C D E F A3 10.575 10.795 11.016 11.467 11.940 12.427 12.951 13.490 A4 11.008 11.237 11.467 11.940 12.428 12.951 13.489 14.039 A5 11.464 11.701 11.940 12.428 12.951 13.489 14.039 14.639 A6 11.930 12.179 12.428 12.951 13.489 14.039 14.639 15.251 A7 12.434 12.693 12.951 13.489 14.039 14.639 15.251 15.887 A8 12.950 13.219 13.489 14.039 14.638 15.251 15.887 16.550 A9 13.478 13.759 14.039 14.639 15.251 15.887 16.550 17.237 A10 14.053 14.345 14.639 15.251 15.887 16.550 17.237 17.948 A11 14.641 14.945 15.251 15.887 16.550 17.237 17.948 18.748 A12 15.252 15.569 15.887 16.550 17.237 17.948 18.748 19.434 A13 15.887 16.219 16.550 17.237 17.948 18.748 19.434 20.347 A14 16.547 16.891 17.237 17.948 18.748 19.434 20.347 21.234 A15 17.230 17.589 17.948 18.748 19.434 20.347 21.233 22.108 A16 17.999 18.373 18.748 19.434 20.347 21.233 22.108 23.057 A17 18.657 19.045 19.434 20.347 21.233 22.108 23.057 24.032 A18 19.534 19.940 20.347 21.233 22.108 23.057 24.032 25.019 A19 20.384 20.809 21.233 22.108 23.057 24.032 25.019 26.030 A20 21.224 21.666 22.108 23.057 24.032 25.019 26.030 26.966 A21 22.134 22.596 23.057 24.032 25.019 26.030 26.966 28.190 A22 23.070 23.550 24.032 25.019 26.030 26.966 28.191 29.228 A23 24.018 24.518 25.019 26.030 26.966 28.190 29.228 30.489 A24 24.989 25.509 26.030 26.966 28.190 29.228 30.489 31.749 A25 25.889 26.427 26.966 28.190 29.228 30.489 31.749 33.037 A26 27.062 27.626 28.190 29.228 30.489 31.749 33.037 34.422 A27 28.058 28.643 29.228 30.489 31.749 33.037 34.422 35.959 A27A 28.405 28.997 29.590 30.751 32.076 33.311 34.723 36.358 A28 29.269 29.878 30.489 31.749 33.037 34.422 35.959 37.482 A29 30.480 31.115 31.749 33.037 34.422 35.959 37.482 39.182 A29A 30.792 31.434 32.076 33.311 34.723 36.358 37.858 39.868 A30 31.716 32.375 33.037 34.422 35.959 37.482 39.182 40.718 A31 33.046 33.734 34.422 35.959 37.482 39.182 40.718 42.467 A31A 33.334 34.028 34.723 36.358 37.858 39.868 41.117 42.803 A32 34.522 35.240 35.959 37.482 39.182 40.718 42.467 44.227 A33 35.984 36.734 37.482 39.182 40.718 42.467 44.227 45.902 A34 37.614 38.398 39.182 40.718 42.466 44.227 45.902 47.837 A35 39.089 39.904 40.718 42.467 44.227 45.902 47.838 49.661 A36 40.768 41.617 42.467 44.227 45.902 47.838 49.661 51.660 A37 42.459 43.343 44.227 45.902 47.838 49.661 51.660 53.696 209 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 66 Position Salaries by Pay Grade Effective December 24, 2018 (0% COLA) Pay Grade A1 A2 A B C D E F G PW20 26.069 26.611 27.155 27.553 27.954 28.266 28.689 29.439 30.139 PW21 26.451 27.002 27.553 27.954 28.266 28.689 29.126 29.926 30.639 PW22 26.835 27.395 27.954 28.266 28.689 29.104 29.627 29.406 31.202 PW23 27.135 27.701 28.266 28.689 29.126 29.627 30.064 30.901 31.701 PW24 27.542 28.114 28.689 29.126 29.614 30.077 30.589 31.438 32.225 PW25 27.961 28.544 29.126 29.614 30.077 30.589 31.077 31.962 32.762 PW26 28.430 29.021 29.614 30.077 30.589 31.077 31.675 32.537 33.362 PW27 28.874 29.475 30.077 30.589 31.077 31.675 32.275 33.174 34.011 PW28 29.365 29.977 30.589 31.077 31.675 32.275 32.913 33.837 34.698 PW29 29.948 30.574 31.197 31.798 32.402 33.040 33.679 34.569 35.460 PW30 30.408 31.042 31.675 32.275 32.913 33.548 34.247 35.097 35.960 PW31 30.984 31.629 32.275 32.913 33.548 34.247 35.097 35.960 36.847 PW32 31.595 32.254 32.913 33.548 34.247 35.097 36.147 37.358 38.295 PW33 32.207 32.878 33.548 34.247 35.097 36.147 37.358 38.295 39.258 PW34 32.878 33.563 34.247 35.097 36.147 37.358 38.295 39.258 40.243 PW35 33.694 34.397 35.097 36.147 37.358 38.295 39.258 40.243 41.242 PW36 34.397 35.097 36.146 37.358 38.294 39.256 40.243 41.242 42.273 210 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 67 Position Salaries by Pay Grade Effective December 23, 2019 (1.5% COLA) Pay Grade A1 A2 A B C D E F A3 10.733 10.957 11.182 11.639 12.119 12.614 13.145 13.692 A4 11.173 11.406 11.639 12.119 12.614 13.145 13.692 14.249 A5 11.636 11.877 12.119 12.614 13.145 13.692 14.249 14.858 A6 12.109 12.362 12.614 13.145 13.692 14.249 14.858 15.479 A7 12.621 12.884 13.145 13.692 14.249 14.858 15.479 16.125 A8 13.145 13.418 13.692 14.249 14.858 15.479 16.125 16.798 A9 13.680 13.965 14.249 14.858 15.479 16.125 16.798 17.495 A10 14.263 14.561 14.858 15.479 16.125 16.798 17.495 18.217 A11 14.860 15.169 15.479 16.125 16.798 17.495 18.217 19.029 A12 15.480 15.803 16.125 16.798 17.495 18.217 19.029 19.726 A13 16.125 16.462 16.798 17.495 18.217 19.029 19.726 20.652 A14 16.795 17.145 17.495 18.217 19.029 19.726 20.652 21.552 A15 17.488 17.853 18.217 19.029 19.726 20.652 21.552 22.439 A16 18.269 18.649 19.029 19.725 20.652 21.552 22.439 23.403 A17 18.937 19.331 19.726 20.652 21.552 22.439 23.403 24.392 A18 19.827 20.239 20.652 21.552 22.439 23.403 24.392 25.394 A19 20.689 21.121 21.552 22.439 23.403 24.392 25.394 26.420 A20 21.542 21.991 22.439 23.403 24.392 25.394 26.420 27.371 A21 22.466 22.935 23.403 24.392 25.394 26.420 27.371 28.613 A22 23.416 23.904 24.392 25.394 26.420 27.371 28.613 29.666 A23 24.378 24.886 25.394 26.420 27.371 28.613 29.666 30.946 A24 25.364 25.891 26.420 27.371 28.613 29.666 30.946 32.226 A25 26.277 26.824 27.371 28.613 29.666 30.946 32.226 33.532 A26 27.468 28.041 28.613 29.666 30.946 32.226 33.532 34.938 A27 28.479 29.072 29.666 30.946 32.226 33.532 34.938 36.499 A27A 28.832 29.432 30.034 31.212 32.557 33.810 35.244 36.904 A28 29.708 30.327 30.946 32.226 33.532 34.938 36.499 38.045 A29 30.937 31.581 32.226 33.532 34.938 36.499 38.045 39.769 A29A 31.254 31.906 32.557 33.810 35.244 36.904 38.425 40.466 A30 32.192 32.861 33.532 34.938 36.499 38.045 39.769 41.329 A31 33.541 34.240 34.938 36.499 38.045 39.769 41.329 43.103 A31A 33.834 34.539 35.244 36.904 38.425 40.466 41.734 43.446 A32 35.039 35.770 36.499 38.045 39.769 41.329 43.103 44.891 A33 36.524 37.284 38.045 39.769 41.329 43.103 44.891 46.590 A34 38.179 38.973 39.769 41.329 43.103 44.891 46.590 48.555 A35 39.676 40.503 41.329 43.103 44.891 46.590 48.555 50.406 A36 41.379 42.242 43.103 44.891 46.590 48.555 50.406 52.434 A37 43.095 43.993 44.891 46.590 48.555 50.406 52.434 54.502 211 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 68 Position Salaries by Pay Grade Effective December 23, 2019 (1.5% COLA) Pay Grade A1 A2 A B C D E F G PW20 26.460 27.010 27.562 27.967 28.373 28.690 29.119 29.881 30.591 PW21 26.847 27.407 27.967 28.373 28.690 29.119 29.563 30.375 31.098 PW22 27.237 27.806 28.373 28.690 29.119 29.540 30.071 29.847 31.670 PW23 27.542 28.116 28.690 29.119 29.563 30.071 30.515 31.364 32.177 PW24 27.955 28.536 29.119 29.563 30.058 30.528 31.048 31.909 32.708 PW25 28.380 28.972 29.563 30.058 30.528 31.048 31.543 32.442 33.253 PW26 28.856 29.457 30.058 30.528 31.048 31.543 32.150 33.025 33.862 PW27 29.307 29.918 30.528 31.048 31.543 32.150 32.759 33.672 34.522 PW28 29.806 30.427 31.048 31.543 32.150 32.759 33.407 34.344 35.219 PW29 30.398 31.033 31.665 32.275 32.888 33.535 34.184 35.088 35.992 PW30 30.864 31.507 32.150 32.759 33.407 34.051 34.761 35.624 36.499 PW31 31.448 32.104 32.759 33.407 34.051 34.761 35.624 36.499 37.399 PW32 32.069 32.737 33.407 34.051 34.761 35.624 36.689 37.918 38.870 PW33 32.690 33.371 34.051 34.761 35.624 36.689 37.918 38.870 39.846 PW34 33.371 34.066 34.761 35.624 36.689 37.918 38.870 39.846 40.846 PW35 34.199 34.913 35.624 36.689 37.918 38.870 39.846 40.846 41.860 PW36 34.913 35.624 36.688 37.918 38.869 39.845 40.846 41.860 42.907 212 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 69 Position Salaries by Pay Grade Effective December 21, 2020 (2.5% COLA) Pay Grade A1 A2 A B C D E F A3 11.002 11.231 11.461 11.930 12.423 12.929 13.475 14.034 A4 11.453 11.691 11.930 12.423 12.929 13.475 14.034 14.605 A5 11.926 12.173 12.423 12.929 13.475 14.034 14.605 15.230 A6 12.412 12.671 12.929 13.475 14.034 14.605 15.230 15.866 A7 12.936 13.205 13.475 14.034 14.605 15.230 15.866 16.529 A8 13.474 13.753 14.034 14.605 15.230 15.866 16.529 17.218 A9 14.022 14.314 14.605 15.230 15.866 16.529 17.218 17.933 A10 14.620 14.925 15.230 15.866 16.529 17.218 17.933 18.673 A11 15.232 15.548 15.866 16.529 17.218 17.933 18.673 19.505 A12 15.867 16.198 16.529 17.218 17.933 18.673 19.505 20.219 A13 16.529 16.874 17.218 17.933 18.673 19.505 20.219 21.169 A14 17.215 17.574 17.933 18.673 19.505 20.219 21.169 22.092 A15 17.925 18.300 18.673 19.505 20.219 21.169 22.092 23.001 A16 18.725 19.115 19.505 20.219 21.169 22.092 23.001 23.989 A17 19.410 19.815 20.219 21.169 22.092 23.001 23.989 25.002 A18 20.322 20.745 21.169 22.092 23.001 23.989 25.002 26.029 A19 21.206 21.649 22.092 23.001 23.989 25.002 26.029 27.080 A20 22.081 22.541 23.001 23.989 25.002 26.029 27.080 28.055 A21 23.027 23.508 23.989 25.002 26.029 27.080 28.055 29.329 A22 24.001 24.502 25.002 26.029 27.080 28.055 29.329 30.408 A23 24.987 25.508 26.029 27.080 28.055 29.329 30.408 31.719 A24 25.998 26.539 27.080 28.055 29.329 30.408 31.719 33.032 A25 26.934 27.494 28.055 29.329 30.408 31.719 33.032 34.371 A26 28.155 28.742 29.329 30.408 31.719 33.032 34.371 35.812 A27 29.191 29.799 30.408 31.719 33.032 34.371 35.812 37.412 A27A 29.552 30.168 30.784 31.992 33.371 34.656 36.126 37.827 A28 30.451 31.085 31.719 33.032 34.371 35.812 37.412 38.996 A29 31.710 32.371 33.032 34.371 35.812 37.412 38.996 40.763 A29A 32.035 32.704 33.371 34.656 36.126 37.827 39.386 41.478 A30 32.996 33.682 34.371 35.812 37.412 38.996 40.763 42.362 A31 34.379 35.096 35.812 37.412 38.996 40.763 42.362 44.181 A31A 34.680 35.402 36.126 37.827 39.386 41.478 42.777 44.532 A32 35.915 36.664 37.412 38.996 40.763 42.362 44.181 46.013 A33 37.437 38.217 38.996 40.763 42.362 44.181 46.013 47.755 A34 39.134 39.947 40.763 42.362 44.181 46.013 47.755 49.769 A35 40.667 41.515 42.362 44.181 46.013 47.755 49.769 51.666 A36 42.414 43.298 44.181 46.013 47.755 49.769 51.666 53.745 A37 44.172 45.093 46.013 47.755 49.769 51.666 53.745 55.864 213 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 70 Position Salaries by Pay Grade Effective December 21, 2020 (2.5% COLA) Pay Grade A1 A2 A B C D E F G PW20 27.121 27.685 28.251 28.666 29.082 29.407 29.847 30.628 31.356 PW21 27.519 28.092 28.666 29.082 29.407 29.847 30.302 31.135 31.876 PW22 27.918 28.501 29.082 29.407 29.847 30.279 30.823 30.593 32.461 PW23 28.231 28.819 29.407 29.847 30.302 30.823 31.278 32.149 32.981 PW24 28.654 29.250 29.847 30.302 30.810 31.291 31.824 32.707 33.526 PW25 29.090 29.697 30.302 30.810 31.291 31.824 32.331 33.253 34.084 PW26 29.578 30.193 30.810 31.291 31.824 32.331 32.953 33.851 34.709 PW27 30.040 30.665 31.291 31.824 32.331 32.953 33.578 34.514 35.385 PW28 30.551 31.187 31.824 32.331 32.953 33.578 34.242 35.203 36.099 PW29 31.158 31.808 32.457 33.082 33.710 34.374 35.039 35.965 36.892 PW30 31.636 32.295 32.953 33.578 34.242 34.902 35.630 36.514 37.412 PW31 32.234 32.906 33.578 34.242 34.902 35.630 36.514 37.412 38.334 PW32 32.871 33.556 34.242 34.902 35.630 36.514 37.607 38.866 39.842 PW33 33.507 34.205 34.902 35.630 36.514 37.607 38.866 39.842 40.843 PW34 34.205 34.918 35.630 36.514 37.607 38.866 39.842 40.843 41.868 PW35 35.054 35.785 36.514 37.607 38.866 39.842 40.843 41.868 42.907 PW36 35.785 36.514 37.605 38.866 39.841 40.841 41.868 42.907 43.979 214 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 71 Position Salaries by Pay Grade Effective December 20, 2021 (3% COLA) Pay Grade A1 A2 A B C D E F A3 11.332 11.568 11.805 12.288 12.796 13.316 13.879 14.455 A4 11.797 12.042 12.288 12.796 13.316 13.879 14.455 15.044 A5 12.283 12.538 12.796 13.316 13.879 14.455 15.044 15.687 A6 12.785 13.051 13.316 13.879 14.455 15.044 15.687 16.342 A7 13.324 13.601 13.879 14.455 15.044 15.687 16.342 17.025 A8 13.878 14.166 14.455 15.044 15.687 16.342 17.025 17.735 A9 14.443 14.743 15.044 15.687 16.342 17.025 17.735 18.471 A10 15.058 15.373 11.332 16.342 17.025 17.735 18.471 19.233 A11 15.689 16.014 16.342 17.025 17.735 18.471 19.233 20.090 A12 16.343 16.684 17.025 17.735 18.471 19.233 20.090 20.825 A13 17.025 17.380 17.735 18.471 19.233 20.090 20.825 21.804 A14 17.731 18.101 18.471 19.233 20.090 20.825 21.804 22.754 A15 18.463 18.849 19.233 20.090 20.825 21.804 22.754 23.691 A16 19.286 19.689 20.090 20.825 21.804 22.754 23.691 24.708 A17 19.993 20.409 20.825 21.804 22.754 23.691 24.708 25.752 A18 20.932 21.367 21.804 22.754 23.691 24.708 25.752 26.810 A19 21.843 22.298 22.754 23.691 24.708 25.752 26.810 27.893 A20 22.743 23.217 23.691 24.708 25.752 26.810 27.893 28.897 A21 23.718 24.213 24.708 25.752 26.810 27.893 28.897 30.209 A22 24.721 25.237 25.752 26.810 27.893 28.897 30.209 31.320 A23 25.737 26.273 26.810 27.893 28.897 30.209 31.320 32.671 A24 26.778 27.335 27.893 28.897 30.209 31.320 32.671 34.023 A25 27.742 28.319 28.897 30.209 31.320 32.671 34.023 35.402 A26 29.000 29.604 30.209 31.320 32.671 34.023 35.402 36.886 A27 30.067 30.693 31.320 32.671 34.023 35.402 36.886 38.534 A27A 30.439 31.073 31.708 32.952 34.372 35.695 37.209 38.962 A28 31.364 32.018 32.671 34.023 35.402 36.886 38.534 40.166 A29 32.662 33.342 34.023 35.402 36.886 38.534 40.166 41.986 A29A 32.996 33.685 34.372 35.695 37.209 38.962 40.567 42.722 A30 33.986 34.693 35.402 36.886 38.534 40.166 41.986 43.633 A31 35.411 36.149 36.886 38.534 40.166 41.986 43.633 45.506 A31A 35.720 36.464 37.209 38.962 40.567 42.722 44.060 45.868 A32 36.993 37.764 38.534 40.166 41.986 43.633 45.506 47.393 A33 38.560 39.363 40.166 41.986 43.633 45.506 47.393 49.188 A34 40.308 41.146 41.986 43.633 45.506 47.393 49.188 51.262 A35 41.887 42.761 43.633 45.506 47.393 49.188 51.262 53.216 A36 43.686 44.597 45.506 47.393 49.188 51.262 53.216 55.357 A37 45.497 46.445 47.393 49.188 51.262 53.216 55.357 57.540 215 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 72 Position Salaries by Pay Grade Effective December 20, 2021 (3% COLA) Pay Grade A1 A2 A B C D E F G PW20 27.935 28.515 29.098 29.526 29.955 30.289 30.743 31.547 32.297 PW21 28.344 28.935 29.526 29.955 30.289 30.743 31.211 32.069 32.832 PW22 28.756 29.356 29.955 30.289 30.743 31.187 31.748 31.511 33.435 PW23 29.078 29.684 30.289 30.743 31.211 31.748 32.216 33.113 33.970 PW24 29.513 30.127 30.743 31.211 31.734 32.230 32.779 33.688 34.532 PW25 29.963 30.587 31.211 31.734 32.230 32.779 33.301 34.251 35.107 PW26 30.465 31.099 31.734 32.230 32.779 33.301 33.942 34.866 35.750 PW27 30.941 31.585 32.230 32.779 33.301 33.942 34.585 35.549 36.446 PW28 31.467 32.123 32.779 33.301 33.942 34.585 35.269 36.259 37.182 PW29 32.092 32.763 33.431 34.075 34.721 35.405 36.090 37.044 37.999 PW30 32.585 33.264 33.942 34.585 35.269 35.949 36.699 37.610 38.534 PW31 33.202 33.893 34.585 35.269 35.949 36.699 37.610 38.534 39.484 PW32 33.857 34.562 35.269 35.949 36.699 37.610 38.735 40.032 41.037 PW33 34.513 35.232 35.949 36.699 37.610 38.735 40.032 41.037 42.068 PW34 35.232 35.965 36.699 37.610 38.735 40.032 41.037 42.068 43.124 PW35 36.106 36.859 37.610 38.735 40.032 41.037 42.068 43.124 44.194 PW36 36.859 37.610 38.734 40.032 41.036 42.067 43.124 44.194 45.299 216 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 73 Appendix C – Memorandum of Understanding Privacy The Employer shall not provide information that is exempt from disclosure under the Freedom of Information Act (5 ILCS 140/7) and pertains to bargaining unit employees, to the Union, or to matters related to collective bargaining, to an entity that is not a party to this Agreement. The affected employee(s) shall be notified of any public disclosure request for information pertaining to the employee(s) pursuant to the Illinois Personnel Records Review Act (820 ILCS 40/7(2)). The affected employee(s) shall also be provided a copy of the public disclosure request. For the City of Evanston: Wally Bobkiewicz, City Manager Date _______________________________________ Erika Storlie, Assistant City Manager Date For the Union: _______________________________________ Daniel Kwiecinski, President Local 1891 Date _______________________________________ Eugene Boatright, Staff Representative, AFSCME Council 31 Date 217 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 74 Appendix D – Dues Authorization Dues Authorization I hereby authorize the City of Evanston to deduct from my pay the uniform dues of American Federation of State, County and Municipal Employees, AFL-CIO, and remit said amounts to the Union. I understand that I may not cancel this authorization for one (1) year from the date I sign it or until the termination date of the current labor agreement between AFSCME AFL-CIO and the City, whichever date occurs sooner. _______________________________ Print Name ________________________________ Department/Division ________________________________ Signature ________________________________ Date Agreed: ________________ Date ________________________________ ___________________________ City of Evanston AFSCME Council 31 218 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 75 Appendix E – Memorandum of Understanding Memorandum of Understanding Bargaining Alternatives to Layoff The parties have worked diligently to craft an economic package that meets the goals set forth in the City of Evanston’s FY 2019 budget. In the event the City provides notification of layoffs to AFSCME employees, per the CBA, during the term of this agreement (FY 2019-22), the parties agree to enter into negotiations to discuss economic alternatives to layoffs, and the City agrees to allow the Union to participate in the annual budgeting process to consider alternatives to layoffs. For the City of Evanston: Wally Bobkiewicz, City Manager Date _______________________________________ Erika Storlie, Assistant City Manager Date For the Union: _______________________________________ Daniel Kwiecinski, President Local 1891 Date _______________________________________ Eugene Boatright, Staff Representative, AFSCME Council 31 Date 219 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 76 220 of 385 2019 - 2022 Agreement - City of Evanston and AFSCME Council 31 77 Appendix F – Memorandum of Understanding Memorandum of Understanding Floating Holidays, Layoffs, and Furlough Days As a one-time consideration, the City will give all employees an additional three (3) floating holidays in 2019, three (3) floating holidays in 2020, two (2) floating holidays in 2021, and one (1) floating holiday in 2022. Prorated hours will be given to employees hired mid-year. The City agrees that no employees in the FY 2019 budget will be laid off in 2019. The City agrees that employees will not be required to take any furlough days for the term of this Agreement. For the City of Evanston: Wally Bobkiewicz, City Manager Date _______________________________________ Erika Storlie, Assistant City Manager Date For the Union: _______________________________________ Daniel Kwiecinski, President Local 1891 Date _______________________________________ Eugene Boatright, Staff Representative, AFSCME Council 31 Date 221 of 385 For City Council meeting of February 11, 2019 Item A13 Resolution 11-R-19, MFT Funds Use for Street Resurfacing For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Sat Nagar, P.E., Senior Project Manager Subject: Resolution 11-R-19 Motor Fuel Tax Funds Use for Roadway Resurfacing Project Date: February 5, 2019 Recommended Action: Staff recommends City Council adoption of Resolution 11-R-19 authorizing the City Manager to sign an Illinois Department of Transportation Resolution for Improvement by Municipality under the Illinois Highway Code for improvements to various Evanston Streets. This will allow the use of Motor Fuel Tax (MFT) Funds in the amount of $1,206,000 for street resurfacing and surface patching. Funding Source: Funding will be provided from the Motor Fuel Tax Fund (Fund 200), which has a total Budget of $1,508,678. $1,206,000 of this fund is allocated for street improvements in account 415.40.4219.65515 – 419002. Livability Benefits: Built Environment: Enhance public spaces Promote diverse transportation modes Equity & Empowerment: Ensure equitable access to community assets Health & Safety: Promote healthy, active lifestyles Background: The City’s Street Resurfacing Program is funded through the MFT Fund and through the Capital Improvement (CIP) Fund. It is proposed that seven streets be improved in FY 2019 through the use of the MFT Fund. The proposed contract work consists of curb replacement as needed, ADA sidewalk ramp replacement, grinding/milling of the existing street surface, street base repairs, adjustment of drainage/utility structures, asphalt street paving and related incidental construction. The Capital Planning & Memorandum 222 of 385 Engineering Bureau staff has completed the design of these street resurfacing projects. We are also proposing to use the MFT Funds for surface patching on Green Bay Road from McCormick Blvd. to Isabella Street and on Chicago Avenue from South Blvd. to Dempster Street as needed. This resolution is an annual occurrence required by the Illinois Department of Transportation to initiate the use funds for an MFT funded project. The purpose of the resolution is to appropriate the use of unobligated MFT funds for this use. The streets included in the 2019 MFT Street Resurfacing project are listed below. 2019 MFT Street Resurfacing Project Street From To Brown Avenue Brummel Street CTA RR ROW Culver Street Crawford Avenue Prospect Avenue Grove Street Dewey Avenue Wesley Avenue Hinman Avenue South Boulevard Keeney Street Jenks Street Hampton Parkway Asbury Avenue Jenks Street Poplar Avenue Broadway Avenue Kenney Street Dewey Avenue Florence Avenue Surface Patching Green Bay Road McCormick Blvd. Isabella Street Chicago Avenue South Blvd. Dempster Street With City Council approval of this resolution, staff will bid the MFT Street Resurfacing Project and bring back a recommendation to award the construction contract in early May 2019. It is anticipated that construction will begin in June 2019. Attachments: Resolution 11-R-19 2019 MFT Resurfacing Location Map 223 of 385 2/5/2019 11-R-19 A RESOLUTION Authorizing the City Manager to Sign an Illinois Department of Transportation Resolution for Improvement by Municipality under the Illinois Highway Code for Improvements to Various Evanston Streets WHEREAS, in order to facilitate the free flow of traffic and insure safety to the motoring public, the City of Evanston and the Illinois Department of Transportation (“IDOT”), are desirous of entering into an Illinois Department of Transportation Resolution for Improvement by Municipality under the Illinois Highway Code, a copy of which is attached hereto and incorporated herein as Exhibit 1, for improvements to various streets within the City of Evanston; and WHEREAS, said roadway improvements consist of curb replacement, pavement base repair, drainage/utility structure adjustment, asphalt grinding and resurfacing including incidental construction of various streets as per the attached list; and surface patching Green Bay Road from McCormick Boulevard to Isabella Street and Chicago Avenue from South Boulevard to Dempster Street (the “Street Improvements”); and WHEREAS, it is necessary for the City Manager to execute the IDOT Resolution for Improvement by Municipality Under the Illinois Highway Code, allocating a portion of the City’s Motor Fuel Tax funds in the principal amount of One Million Two Hundred Six Thousand and no/100 Dollars ($1,206,000.00) to pay for said Street Improvements; and 224 of 385 11-R-19 ~2~ WHEREAS, the City Council has determined that it is in the best interests of the City to execute the aforementioned resolution for certain Street Improvements, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City Manager is hereby authorized to sign and the City Clerk is hereby authorized to attest to the Resolution for Improvement by Municipality under the Illinois Highway Code between the City of Evanston and IDOT, attached hereto as Exhibit 1. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions with IDOT for the City roadway construction using the City’s Motor Fuel Tax Funds. SECTION 3: That this Resolution 11-R-19 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Adopted: __________________, 2019 Approved as to form: _______________________________ Michelle L. Masoncup, Corporation Counsel 225 of 385 11-R-19 ~3~ EXHIBIT 1 Resolution for Improvement by Municipality Under the Illinois Highway Code 226 of 385 227 of 385 228 of 385 NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGANMcCORMICK BLVDSH E R IDAN RD PARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVE SHERIDAN PL RIDGE CTG R E E N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O P L A R A V E GREY AVEHARRISON ST PR A I R I E A V E REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS S T MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK S T DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH S T CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST ROSLYN PL E A S T R A I L R O A D A V E FLORENCE AVEBENSON AVESHERMAN PL CULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRI D G E ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTOBARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST ST E W A R T A V EMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNOX CIRHILLSIDE LN TRINITY CT SHERIDAN SQEDGEMERE CTG R E E N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST P R A I R I E A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLOR LIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HINMAN AVE SEWARD ST WESLEY AVECENTRAL ST KEENEY ST RIDGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGI N R D ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERIDAN RD SHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHICAGO AVECHICAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE S T ELG I N R D FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFORD ST GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORMICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVE NOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES GLENVIEW RD PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL ARTSCIRCLE DRORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL DRYDEN PL 700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 170035002600170018009001900900210023002100400380037002019 PWA projects map_MFT_020519.mxd 2019 MFT Street Resurfacing Project19-00283-00-RS City of Evanston Public Works Agency This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. ´ Main Road Local Street Railroad Water City Boundary 0 0.25 0.5 0.75 10.125 Miles MFT Street Resurfacing Date:2/5/2019 HMA Surface Patching 229 of 385 For City Council meeting of February 11, 2019 Item A14 Ordinance 14-O-19, Increase Class D Liquor License – Stacked and Folded For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Hugh DuBose, Assistant City Attorney Subject: Ordinance 14-O-19, Increasing the Number of Class D Liquor Licenses for Bad Dog House Evanston, LLC, d/b/a Stacked and Folded, 824 Noyes Street Date: February 11, 2019 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 14-O-19, amending Class D Liquor License from fifty-two to fifty-three for Bad Dog House Evanston, LLC, d/b/a Stacked and Folded, 824 Noyes Street. Livability Benefits: Economy & Jobs: Retain and expand local businesses. Summary: Ordinance 14-O-19 amends Evanston City Code of 2012 Subsection 3-4-6(D), as amended, to increase the number of Class D Liquor Licenses from fifty-two (52) to fifty-three (53) and permit issuance of a Class D license to Bad Dog House Evanston, LLC, d/b/a Stacked and Folded, 824 Noyes Street. This license will permit Company to retail sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age for consumption on the premises. Company representative Josh Keating submitted application materials. Legislative History: At the February 6, 2018 Liquor Control Review Board meeting, Company requested consideration of application for a Class D liquor license. ------------------------------------------------------------------------------------- Attachments: Ordinance 14-O-19 Application Minutes of the February 6, 2019 Liquor Control Review Board meeting Memorandum 230 of 385 02/05/19 14-O-19 AN ORDINANCE Amending City Code Section 3-4-6(D) to Increase the Number of Class D Liquor Licenses from Fifty-Two to Fifty-Three (Bad Dog House Evanston, LLC D/B/A Stacked and Folded, 824 Noyes Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: D Restaurant Liquor None $2,800 $2,800 5253 None 11 a.m.— 1 a.m. (Mon- Thurs); 11 a.m. – 2 a.m. (Fri-Sat); 12 p.m. – 1 a.m. (Sun) SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class D liquor licenses from fifty-two (52) to fifty-three (53) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in 3- 4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D licenses only during the period when their patrons are offered a complete meal. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be two thousand eight hundred dollars ($2,800.00). 231 of 385 14-O-19 ~2~ The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be two thousand nine hundred forty dollars ($2,940.00). No more than fifty-two (52)fifty-three (53) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 232 of 385 233 of 385 234 of 385 1/23/2019 IMG_1296.PNG https://mail.google.com/mail/#search/joshua.keating%40gmail.com?compose=jrjtWvMZsJWDKJxSpDjnwGKRbVGTNVQfLhQcVdCvRfmTsjHqZhVbSj…1/1235 of 385 1/16/2019 IMG_1289.PNG https://mail.google.com/mail/#inbox/FMfcgxwBVDLzLFwSmdxlFwxsLLRwfwpr?projector=1&messagePartId=0.3 1/1236 of 385 237 of 385 238 of 385 239 of 385 240 of 385 241 of 385 242 of 385 243 of 385 244 of 385 245 of 385 246 of 385 247 of 385 248 of 385 249 of 385 250 of 385 251 of 385 252 of 385 ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH-STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 1/16/2019 (224) 655-2494 (224) 241-3000 Bad Dog House Evanston LLC DBA Stacked & Folded 824 Noyes Street Evanston, IL 60201 A 1,000,000 3AA310678 11/2/2018 5/2/2019 100,000 5,000 1,000,000 2,000,000 2,000,000 B Liquor Liability LL105758 11/26/2018 CS Limit 1,000,000 Location: 824 Noyes St, Evanston IL 60201 COVERAGE INCLUDES BODILY INJURY, PROPERTY DAMAGE AND MEANS TO SUPPORT CITY OF EVANSTON IS AN ADDITIONAL INSURED WITH RESPECT TO THE GENERAL LIABILITY & LIQUOR LIABILITY PURSUANT TO CITY OF EVANSTON CODE SECTION 3-4-4 City of Evanston 2100 Ridge Rd Evanston, IL 60201 BADDOGH-01 PVOSS GIS Cornerstone, LLC 22333 Classic Court Lake Barrington, IL 60010 Tyler Lockhart tlockhart@giscornerstone.com Evanston Insurance Company Illinois Casualty Company 11/26/2019 X X 253 of 385 254 of 385 DRAFT Page 1 of 3 MINUTES Liquor Control Board Wednesday, February 6, 2019, 11:00 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Stephen H. Hagerty (Local Liquor Control Commissioner) Members Absent: Marion Macbeth; Dick Peach Staff Present: Mario Treto, Jr. (Deputy City Attorney); Hugh DuBose (Assistant City Attorney) Others Present: Joshua Keating; Caesar Marron; Shawn Decker, Amy Wilkinson, Josh Gilbert, Mike Polisky, Brett Bils, and Zuban Kammula Presiding Member: Local Liquor Control Commissioner Stephen H. Hagerty/Mayor CALL TO ORDER The Local Liquor Control Commissioner Stephen Hagerty called the meeting to order at 11:00 a.m. NEW BUSINESS Stacked and Folded, 824 Noyes Joshua Keating appeared on behalf of Stacked and Folded. He is requesting an increase in the number of Class D Liquor Licenses. He is the owner and operator of Stacked and Folded in Winnetka. They have operated in Winnetka for 3 years. He is expanding in Evanston with a larger location. He was an executive chef at several local restaurants before opening his own. He was on the Winnetka Board Chamber of Commerce, but resigned to expand his business. The hours for Stacked and Folded’s Evanston location are expected to be 11 a.m. to 10 p.m.; they are not intending on being a late night bar. He would like to open in the end of March or early April. All servers and managers will be BASSET trained. He has not had any past issues with underage drinking. There were no objections. The ordinance will be introduced at the February 11, 2019 City Council meeting. 255 of 385 DRAFT Page 2 of 3 Illinois Liquor Control Act Caesar Marron appeared to discuss the changes to the Illinois Liquor Control Act which went into effect on August 13, 2018. One of the amendments allows a Class 1 or Class 2 brewer to serve cider and beer that is made by another manufacturer in their taproom. A second amendment allows for contract brewing. Evanston Code specifies that brewers tasting rooms are only permitted to sample products manufactured on site. They are asking that the language be changed to be consistent with what the state allows. He would like the language to state that a brewery taproom is permitted to serve beer and cider that is manufactured by the licensee or produced at another facility for the licensee. Attorney Treto will look at the language from a liquor licensing standpoint, however the issue is related to a zoning code amendment and will need to go through the Planning Commission and City Council. Caesar and Mayor Hagerty discussed the difference between the brewpub, craft brewery, and various other licenses that can be utilized by Evanston for breweries. Mayor Hagerty expressed concerns about this opening up the opportunity to turn into a “World of Beer” type establishment as opposed to offering their own brews because of lack of success of the brew. The cost of starting and operating a brewery would dissuade people from doing that. Mayor Hagerty suggests limiting the offerings of outside beers and ciders to a small percentage of offerings in the taprooms. Breweries are required to hold both federal and state licenses, and they are required to report their total production either at a brewery’s physical location or at a contract brewery. Mayor Hagerty expressed the importance of limiting the expansion of the brewery liquor license so that the brewery stays true to their particular license. Attorney Treto will get them on the Agenda for the Planning Commission and the next Liquor Control Review Board meetings. Welsh Ryan Arena Zubin Kammula appeared to discuss a lack of liquor license class that would cover an arena or stadium. They currently have a catering license for the Wilson Club, but they would like introduce a license class that would allow for general concessions sales for events at the Welsh Ryan Arena. Mayor Hagerty asked Deputy City Attorney Treto and Assistant City Attorney DuBose to research if Welsh Ryan could be added to an existing class of liquor licenses. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Stephen H. 256 of 385 DRAFT Page 3 of 3 Hagerty, Mayor, at 11:39 a.m. February 6, 2019. Respectfully Submitted, Mario Treto, Jr. Deputy City Attorney, Law Department 257 of 385 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, February 11, 2019 6:30 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN REVELLE, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF JANUARY 28, 2019 III. ITEMS FOR CONSIDERATION (P1) Resolution 13-R-19, Approving a Plat of Resubdivision for 2102 Darrow Avenue City staff recommends adoption of Resolution 13-R-19 approving the proposed re- subdivision of the property located at 2102 Darrow Avenue. For Action (P2) Ordinance 12-O-19, Granting a Special Use for a Type 2 Restaurant, Spice, at 1905 Church Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 12-O-19 granting special use approval for a Type 2 Restaurant, Spice, at 1905 Church St. in the B2 Business District and the oWE West Evanston Overlay District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Rue Simmons requests suspension of the rules for Introduction and Action at the February 11, 2019 City Council meeting. For Introduction and Action (P3) Ordinance 11-O-19, Granting a Special Use for a Type 2 Restaurant, Philz Coffee, at 1030 Davis Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 11-O-19 granting special use approval for a Type 2 Restaurant, Philz Coffee, at 1030 Davis St. in the D2 Downtown Retail Core District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Wilson requests suspension of the rules for Introduction and Action at the February 11, 2019 City Council meeting. For Introduction and Action 258 of 385 Planning & Development Committee Meeting Agenda February 11, 2019 (P4) Ordinance 112-O-18 Granting Major Zoning Relief for Building Lot Coverage, Setbacks, and Open Parking at 2626 Reese Avenue The Zoning Board of Appeals recommends denial of Ordinance 112-O-18 for major zoning relief for three (3) variations. The Zoning Board of Appeals determined the proposal does not meet all Standards for Major Variation. Staff recommends approval of the proposed variations with modifications. For Introduction (P5) Ordinance 4-O-19, Granting a Special Use Permit for a Planned Development Located at 1714-1720 Chicago Avenue and Amending the Zoning Map The Plan Commission and staff recommend denial of Ordinance 4-O-19 for approval of a Map Amendment from the R6 General Residential to the D3 Downtown Core Development District and a Planned Development for a 13-story office building with 112 on-site parking spaces. Passage of the Map Amendment shall require a favorable vote of three-fourths (3/4) of all the Aldermen per City Code 6-3-4-7 because a petition signed and acknowledged by 30% of owners of property within 500-feet of the subject property was submitted to the City. This Ordinance was held at the January 28, 2019 City Council meeting until February 11, 2019 for Introduction. For Introduction IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 259 of 385 Planning & Development Committee Meeting Minutes of January 28, 2019 7:00 p.m. James C. Lytle Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: J. Fiske, T. Suffredin, A. Rainey, M. Wynne, E. Revelle, R. Rue Simmons, D. Wilson STAFF PRESENT: M. Masoncup, S. Flax, J. Leonard, S. Mangum OTHERS PRESENT: PRESIDING OFFICIAL: Ald. Revelle I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN REVELLE, CHAIR A quorum being present, Ald. Revelle called the meeting to order at 6:40 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF JANUARY 14, 2019 Ald. Wynne moved to approve the minutes of the January 14, 2019 meeting, seconded by Ald. Rue Simmons. The committee voted unanimously 6-0, to approve the January 14, 2019 minutes. III. ITEMS FOR CONSIDERATION (P1) Community Partners for Affordable Housing Proposal for the Continued Administration of the Inclusionary Housing Ordinance Waitlist Staff recommends approval of $28,675 for Community Partners for Affordable Housing (CPAH) to continue administering Evanston’s Inclusionary Housing Ordinance (“IHO”) centralized waitlist and conduct income certifications and recertification of households for inclusionary units. The Housing and Homelessness Commission reviewed CPAH’s proposal at its meeting on December 6, 2018, and concluded it should receive a favorable funding recommendation. However, due to a lack of quorum, the Commission was not able to officially vote on the application. The funding source is the City’s Affordable Housing Fund (Account 250.21.5465.62490). The Affordable Housing Fund has a current uncommitted cash balance of approximately $800,000; including $50,000 budgeted for other program costs in FY2019. This item was held at the Planning & Development Committee meeting on January 14, 2019 to January 28, 2019. For Action 260 of 385 Ald. Rainey moved approval of the funding as requested, seconded by Ald. Wynne. The Committee voted 6-0 to approve this item. (P2) Ordinance 112-O-18 Granting Major Zoning Relief for Building Lot Coverage, Setbacks, and Open Parking at 2626 Reese Avenue City staff recommends a continuation of the requested zoning relief at 2626 Reese Ave. to the February 11, 2019 Planning & Development Committee meeting. Staff requests additional time to research similar developed and undeveloped 25’ wide corner lots throughout the city, which will also allow the applicant additional time to react to the comments and concerns raised at the January 14, 2019 Neighborhood Meeting. For Introduction Ald. Suffredin explained that the neighbors are expecting the item to return on February 11th. Ald. Suffredin moved to table the item until the February 11, 2019 meeting, seconded by Ald. Rainey. The Committee voted 6-0 to table this item. (P3) Ordinance 9-O-19, Granting a Special Use for a Ground-Floor Medical Office and Major Zoning Relief for No Additional Parking at 524 Main Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 9- O-19 granting special use approval for a ground-floor Medical Office, North Shore University Health System, and major zoning relief for no additional parking spaces where 7 additional parking spaces are required for a Medical Office, in the C1a Commercial Mixed-Use District and the oDM Dempster-Main Overlay District. The applicant has complied with all zoning requirements and meets all of the standards for special use and major variations for this district. Alderman Wynne requests suspension of the rules for Introduction and Action at the January 28, 2019 City Council meeting. For Introduction and Action Ald. Wynne moved to introduce Ordinance 9-O-19, seconded by Ald. Rue Simmons. The Committee voted 6-0 to introduce Ordinance 9-O-19. (P4) Ordinance 4-O-19, Granting a Special Use Permit for a Planned Development Located at 1714-1720 Chicago Avenue and Amending the Zoning Map The Plan Commission and staff recommend denial of Ordinance 4-O-19 for approval of a Map Amendment from the R6 General Residential to the D3 Downtown Core Development District and a Planned Development for a 13- story office building with 112 on-site parking spaces. Passage of the Map Amendment shall require a favorable vote of three-fourths (3/4) of all the Aldermen per City Code 6-3-4-7 because a petition signed and acknowledged 261 of 385 by 30% of owners of property within 500-feet of the subject property was submitted to the City. For Introduction Architect, Paul Janicki, made presentation regarding RFP process, architectural design of proposed building, alley vacation, reason for 4-story parking base and 9 office levels, existing parking observations, offer to lease 50 spaces in Church Street garage, alley configuration, impacts on neighboring properties, and bird-friendly measures of the project. Mark Tendam, opposed the project, noting impact on adjacent historic sites. Marcia Kuhr, condominium owner at 1738 Chicago Avenue, expressed concerns with pedestrian and vehicle safety in alley, the bulk, scale, height and compatibility with adjacent buildings, and parking availability. Joan Safford, resident, stated opposition noting DAPR and Plan Commission voted against and the zoning change does not comply with standards for a map amendment. Sarah Schastok, stated opposition, noted differences in number of employees presented by applicant and questioned economic assumptions of the applicant. Bruce Erenbach, noted differences in proposal with purchase and sale agreement regarding building height and number of public parking spaces. Laurie Howick, 1738 Chicago Avenue, had questions about amount and City portion of property taxes, revenue of existing parking lot, dates of parking counts, passenger drop-offs, and the position of City to develop lot. Austin Sherer, expressed opposition because of potential City liability for safety of alley access, loss of revenue from parking, damage to adjacent historic buildings due to shadow, and DAPR and Plan Commission votes. Evelyn McGowan, spoke with concerns about financial health of the Women’s Club. Margie Rogasner, expressed concerns about lack of community input from child care providers, schools, and seniors, parking concerns during construction, and noted the library underground parking closes early on weekends. John O’Malley read letter from Kevin Quinn, in support for adding to tax rolls. 262 of 385 Kevin Boyer, spoke in support as the building will add value to Evanston as a diverse land use. Dulce Lopez, 1315 Darrow, expressed support based on additional property taxes, revenue from sale of property, economic impact of additional workers, and design of building. Anya Dujik, spoke in support because of property tax revenue generated where objecting neighboring properties do not pay taxes. Ald. Wynne, stated will vote no because the proposal is not the building in sales contract regarding height and parking and would create blind dog-leg in one of busiest alleys in City that is used by children. Office jobs are important, but it is not the right use for this lot. Concern with preservation of adjacent landmark buildings. Ald. Fiske moved to introduce Ordinance 4-O-19, seconded by Ald. Suffredin. Ald. Fiske, noted thoughtful process over past couple years, the need for additional office space, and feet on the street in downtown. Stated that the lot will be developed in the future and the R6 zoned for a 85-foot tall building with additional 12 feet of height and an additional 3 or 4 levels of parking would result in more intense usage of alley. Considers not providing more active ground floor retail a public benefit. Noted former Woman’s Club presidents in favor of project as was previous leadership. The developer has worked with community and offered insurance policy to neighbor for lost business. A Construction Management Plan can prevent damage to adjacent buildings. The stop sign and crosswalk will make the alley safer and other buildings will operate adequately. Could ask the developer to look at whether the building could be reduced to 11 stories and whether 74 spaces could be added back to building. Ald. Wilson asked question regarding status of Chicago Avenue Partners LLC and noted that he has spent hours representing that the development would be within the sales contract. Greg Stec, stated Chicago Ave Partners is an active Delaware LLC and is still intact as same team. Mr. Stec has been same developer, but with new architect and co-developer. The project is 12 ⅓ stories. Ald. Fiske moved to hold in committee until February 11, 2019, seconded by Ald. Suffredin. The item was held in committee. (P5) Vacation Rental License for 1945 Jackson Avenue, Apartment 1 263 of 385 City staff recommends approval of a Vacation Rental License for the property located at 1945 Jackson Avenue, Apartment 1. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action Chair Revelle moved consideration of this item before consideration of item P4 due to the amount of discussion expected regarding P4. Victor Melicio, property manager of this location and for a number of vacation rentals on block, stated the owner also operates conventional and Section 8 rentals at the other end of the block. The vacation rental license would offer flexibility when a unit is vacant. Ald. Rue Simmons expressed concern with multiple vacation rentals limiting amount of naturally occurring affordable housing available to families and the number of vacation rentals on the block from the same owner. Ald. Fiske agreed with Ald. Rue Simmons and is concerned with non-owner occupied vacation rentals. [Ald. Wilson arrived, 6:49 pm] Ald. Wilson noted a negative cumulative effect is part of the existing ordinance. Ald. Rainey moved to approve the vacation rental license, seconded by Ald. Suffredin. The Committee voted 0-7 and therefore the item was not approved. IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT Ald. Rainey moved to adjourn, seconded by Ald. Rue Simmons. The meeting adjourned at 7:56 p.m. Respectfully submitted, Scott Mangum Planning and Zoning Manager 264 of 385 For City Council meeting of February 11, 2019 Item P1 Resolution 13-R-19, Resubdivision for 2102 Darrow Avenue For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Director of Community Development Scott Mangum, Planning and Zoning Manager Michael Griffith, Development Planner Subject: Resolution 13-R-19 Rita Kats Subdivision – 2102 Darrow Avenue Date: February 1, 2019 Recommended Action: City staff recommends adoption of Resolution 13-R-19 approving the proposed re- subdivision of the property located at 2102 Darrow Avenue. Livability Benefits: Built Environment: Provide compact and complete streets and neighborhoods. Background: The 135’ by 169.8’ (22,923 SF) corner property is zoned R3, Two Family Residential District. The R3 district permits single-family and two-family dwellings. Currently, there is a single-family detached dwelling which is to remain and a new detached garage is under construction that replaced a detached garage. These structures are located on the proposed Lot 1. Proposal: The applicant, Rita Kats, is proposing to re-subdivide the property into 3 lots. Single- family residences are proposed for Lots 1 and 3, a two-family residence is planned for Lot 2. The proposed lots will meet and/or exceed the minimum lot dimension requirements for the district: Rita Kats Subdivision Minimum Required South Lot Lot 1 Middle Lot Lot 2 North Lot Lot 3 Lot Width 35 ft. 51.75 ft. 48.25 ft. 35.0 ft. Lot Size Residential use: Single-family: 5,000 sq. ft. 8,781 sq. ft. 8,187 sq. ft. 5,939 sq. ft. Memorandum 265 of 385 Two-family: 3,500 sq. ft. per dwelling (7,000 sq ft.) Per Section 4-11-1, “Subdivisions,” of the City Code, the Director of the Public Works Agency and the City Engineer have reviewed the proposed subdivision and determined that all required City infrastructure already exists in the neighborhood and no new public infrastructure is needed. Attachments: Proposed Resolution 13-R-19 Public Works Agency Director memorandum dated February 5, 2019 266 of 385 2/4/2019 13-R-19 A RESOLUTION Approving a Plat of Resubdivision for 2102 Darrow Avenue WHEREAS, pursuant to Subsection 4-11-1(B) of the Evanston City Code of 2012, as amended (the “City Code”), the City Council may approve of a plat by means of a resolution; and WHEREAS, the City intends to resubdivide the property located at 2102 Darrow Avenue, Evanston, Illinois (the “Subject Property”), legally described in Exhibit A, which is attached hereto and incorporated herein by reference; and WHEREAS, the City Council hereby finds that the proposed plat complies with all applicable provisions of Title 4, Chapter 11 of the City Code, subject to certain conditions, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: Pursuant to Title 4, Chapter 11 of the City Code, the City Council hereby approves the proposed Plat of Resubdivision, attached hereto as Exhibit B and incorporated herein by reference, subject to the following conditions: (A) The final plat of subdivision must substantially conform to the Rita Kats Subdivision plat prepared by T.K.D. Land Surveyors, Inc., attached as Exhibit B B, except as such plat may be modified to conform to the City Code, Resolution, and Ordinance; 267 of 385 13-R-19 ~2~ SECTION 3: The City Manager and/or his designee(s) is/are hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest, any documents necessary to implement the terms of this resolution. SECTION 4: This resolution shall be in full force and effect from and after the date of its passage and approval in the manner required by law. _______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2019 Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 268 of 385 13-R-19 ~3~ EXHIBIT A Legal Description PARCEL 1: LOTS 11 AND 12 IN TRAVERS SUBDIVISION OF THE EAST HALF OF BLOCK 9 IN PAYNE'S ADDITION TO EVANSTON, A SUBDIVISION OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 12, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PARCEL 2: LOT 9 IN TRAVERS SUBDIVISION OF THE EAST HALF OF BLOCK 9 IN PAYNE'S ADDITION TO EVANSTON, A SUBDIVISION OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 12, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PARCEL 3: LOT 10 IN TRAVERS SUBDIVISION OF THE EAST HALF OF BLOCK 9 IN PAYNE'S ADDITION TO EVANSTON, A SUBDIVISION OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 12, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN(s): 10-12-419-013-0000 10-12-419-014-0000 10-12-419-015-0000 COMMONLY KNOWN AS: 2102 Darrow Avenue, Evanston, Illinois. 269 of 385 13-R-19 ~4~ EXHIBIT B Plat of Resubdivision 270 of 385 271 of 385 To: Johanna Leonard, Community Development Director From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Subject: Development at 2102 Darrow Avenue Public Works Director Report Date: February 5, 2019 Upon review of the proposed subdivision, and as required by Section 4-11-1 of the City Code, the Public Works Agency Director and the City Engineer submit the following report for the new subdivision located at 2102 Darrow Avenue. Right-of-Way to be Dedicated to the City of Evanston None. Infrastructure Easements to be Granted to the City of Evanston None. Public Improvements to be Constructed on Behalf of the City of Evanston There is an existing 1-inch water service line off of a 6-inch water main located within Darrow Avenue; this existing service will feed Lot 1. New water services should be tapped off of the 6-inch water main for Lots 2 and 3. Each new service should be a minimum of 2-inches in diameter and have a tapping valve at the main. Water services must have a minimum separation of 18 inches from other services. The existing sewer lateral is located in the same trench as the existing water service. This connects to a 9-inch combined sewer main in Darrow Avenue. The existing sewer lateral can be designated for Lot 1. Lots 2 and 3 will need new individual sewer laterals connecting directly to the sewer main located in Darrow. Bond Requirements to Guarantee Future Infrastructure Improvements None. Memorandum 272 of 385 Other Requirements Following the subdivision, the applicant must apply to the City Engineer for new address assignments for Lots 2 and 3. 273 of 385 For City Council meeting of February 11, 2019 Item P2 Ordinance 12-O-19 Application for a Special Use for a Type 2 Restaurant, Spice, at 1905 Church St. For Introduction & Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Community Development Director Scott Mangum, Planning & Zoning Manager Melissa Klotz, Zoning Administrator Subject: Ordinance 12-O-19, Granting a Special Use for a Type 2 Restaurant, Spice, at 1905 Church St. Date: January 28, 2019 Recommended Action The Zoning Board of Appeals and City staff recommend adoption of Ordinance 12-O-19 granting special use approval for a Type 2 Restaurant, Spice, at 1905 Church St. in the B2 Business District and the oWE West Evanston Overlay District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Rue Simmons requests suspension of the rules for Introduction and Action at the February 11, 2019 City Council meeting. Livability Benefits Economy & Jobs: Retain and expand local businesses Climate & Energy: Reduce material waste Summary The applicant proposes to operate Spice, a Type 2 restaurant, at 1905 Church St. The applicant will operate a family-owned, mother and daughter business specializing in authentic Jamaican meals for carry-out only in a 400 sq. ft. storefront. The front vestibule will hold a limited number of customers as they order food or wait in line, but no dine-in seating is proposed. The business will operate from 9am – 9pm daily. Deliveries will occur daily by the operator using a passenger vehicle that will either park on the street or at the rear of the property. No truck deliveries are anticipated. The space features one bathroom at the rear for employee use only. Trash pickup occurs via the rear. The applicant agrees to follow sustainable practices including recycling. Memorandum 274 of 385 Since customer seating is not proposed, a customer bathroom is not required. No changes to the façade are proposed. City staff is not aware of opposition to the proposed special use. Comprehensive Plan The Evanston Comprehensive General Plan encourages the utilization of existing commercial properties that encourage economic vitality. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. The special use for a Type 2 Restaurant will allow a locally owned and operated business to thrive in Evanston. Legislative History January 15, 2019: The ZBA unanimously recommended approval of the special use for a Type 2 Restaurant, Spice, with the following conditions: 1. Hours of operation shall not exceed 8am-10pm. 2. Employees shall not use street parking on Church St. & Dodge Ave. 3. Sustainability Plan required including no Styrofoam. Attachments Proposed Ordinance 12-O-19 January 15, 2019 ZBA Draft Meeting Minutes Excerpt ZBA Findings January 15, 2019 ZBA Packet – https://www.cityofevanston.org/home/showdocument?id=46312 275 of 385 2/5/2019 12-O-19 AN ORDINANCE Granting a Special Use Permit for a Type 2 Restaurant Located at 1905 Church Street in the B2 Business District and the oWE West Evanston Overlay District (“Spice”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on January 15, 2019, pursuant to proper notice, to consider case no. 18ZMJV-0105, an application filed by Jacqueline B. Hoffman (the “Applicant”), lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1905 Church Street (the “Subject Property”) and located in the B2 Business District and oWE West Evanston Overlay District, for a Special Use Permit to establish, pursuant to Subsection 6-9-3-3 and 6-15-15 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Type 2 Restaurant, “Spice,” on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of February 11, 2019, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 18ZMJV-0105; and 276 of 385 12-O-19 ~2~ WHEREAS, at its meetings of February 11, 2019, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Type 2 Restaurant on the Subject Property as applied for in case no . 18ZMJV- 0105. SECTION 3: Pursuant to Subsection 6-9-3-3 and 16-15-15 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-5 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case, including but not limited to: the Sustainability Practices for Type 2 Restaurants submitted by the Applicant dated December 13, 2019. Additionally the Applicant will not use Styrofoam at the Subject Property. B. Hours of Operation: The Applicant may operate the Type 2 Restaurant authorized by this ordinance only between the hours of 8:00 a.m. and 10:00 p.m. on any given day. C. Employee Parking: Employees may not utilize metered street parking surrounding the Subject Property during the hours of operation. D. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. 277 of 385 12-O-19 ~3~ SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 278 of 385 12-O-19 ~4~ EXHIBIT A LEGAL DESCRIPTION Lots 53-57 in Block 1 in J.S. Hovland's Evanston Subdivision of the Southeast Quarter of the Northwest Quarter of Section 13, Township 41 North, Range 13, East of the Third Principal Meridian, in Cook County, Illinois. PIN: 10-13-119-078-0000 COMMONLY KNOWN AS: 1905 Church Street, Evanston, Illinois. 279 of 385 Page 1 of 2 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES EXCERPT ZONING BOARD OF APPEALS Tuesday, January 15, 2019 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Lisa Dziekan, Scott Gingold, Mary Beth Berns, Myrna Arevalo, Mary McAuley, Kiril Mirintchev Members Absent: Violetta Cullen Staff Present: Melissa Klotz Presiding Member: Mary Beth Berns Declaration of Quorum With a quorum present, Chair Berns called the meeting to order at 7:00 p.m. Minutes Ms. McAuley motioned to approve the meeting minutes of December 18, 2018, which were seconded by Ms. Dziekan and approved 3-0 with three abstentions. New Business Mr. Mirintchev recused himself from the case as his architecture firm is contracted with the applicant. 1905 Church St. ZBA 18ZMJV-0105 Jacqueline B. Hoffman, lessee, applies for a special use permit for a Type 2 Restaurant, Spice, in the B2 Business District (Zoning Code Section 6-9-3-3) and the oWE West Evanston Overlay District (Zoning Code Section 6-15-15). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Ms. Klotz read the case into the record. Jacqueline Hoffman, applicant, explained the proposal: ● Plan to open a family oriented business that is owned and operated by family. Operator does not have any other restaurant, but currently caters for friends and other groups in the neighborhood Hours of operation are planned for 9am - 8 or 9pm Street parking is typically available 2 employees with 1 vehicle total 1 vehicle - will park on the street Ms. McAuley noted the operator should get in touch with the Church St. Merchants’ Association if that group still meets. 280 of 385 Page 2 of 2 Zoning Board of Appeals Trash pickup is done by Groot and the operator will see what options they have for recycle and composting. Deliveries will occur by passenger vehicle daily by the operator, via the rear. Plan to sign a 3 year lease. The space has been vacant for about 6 months. Carlis Sutton, 1813 Darrow Ave., would like to see the restaurant approved. Deliberation: Ms. Arevalo noted it is a good project that should be approved. Ms. Dziekan agreed and commended the applicant for being flexible on DAPR concerns such as no styrofoam. Ms. Klotz noted a nearby Type 2 Restaurant, Papa Philly’s, is restricted to hours of 10am-10pm, and Chair Berns noted the convenience store next door is open by 8am. Standards: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Mr. Gingold motioned to recommend approval of the special use for a Type 2 Restaurant with the following conditions: 1. Hours of operation shall not exceed 8am-10pm. 2. Employees shall not use metered parking on Church St. & Dodge Ave. 3. Sustainability Plan required including no Styrofoam. The motion was seconded by Ms. Arevalo and unanimously recommended for approval. 281 of 385 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on January 15, 2019, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 6-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 6-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 6-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 6-0 Case Number: 18ZMJV-0105 Address or Location: 1905 Church St. Applicant: Jacqueline B. Hoffman, lessee Proposed Special Use: Type 2 Restaurant, Spice 282 of 385 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 6-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 6-0 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 6-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 6-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 6-0 and, based upon these findings, and upon a vote __6__ in favor & __0__ against Recommends to the City Council _____ approval without conditions _____ denial of the proposed special use __x__ approval with conditions specifically: 1. Hours of operation shall not exceed 8am-10pm. 2. Employees shall not use street parking on Church St. & Dodge Ave. 3. Sustainability Plan required including no Styrofoam. Attending: Vote: Aye No ___X__ Mary Beth Berns __X__ ____ ___X___ Myrna Arevalo __X__ ____ ___X___ Scott Gingold __X__ ____ _______ Violetta Cullen _____ ____ ___X___ Lisa Dziekan __X__ ____ ___X___ Mary McAuley __X__ ____ ___X___ Kiril Mirintchev __X__ ____ 283 of 385 For City Council meeting of February 11, 2019 Item P3 Ordinance 11-O-19 Application for a Special Use for a Type 2 Restaurant, Philz Coffee, at 1030 Davis St. For Introduction & Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Community Development Director Scott Mangum, Planning & Zoning Manager Melissa Klotz, Zoning Administrator Subject: Ordinance 11-O-19, Granting a Special Use for a Type 2 Restaurant, Philz Coffee, at 1030 Davis St. Date: February 5, 2019 Recommended Action The Zoning Board of Appeals and City staff recommend adoption of Ordinance 11-O-19 granting special use approval for a Type 2 Restaurant, Philz Coffee, at 1030 Davis St. in the D2 Downtown Retail Core District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Livability Benefits Economy & Jobs: Retain and expand local businesses Climate & Energy: Reduce material waste Summary The applicant proposes to operate Philz Coffee, a Type 2 Restaurant, at 1030 Davis St. Philz Coffee is a chain based out of California that specializes in coffee beverages that are not milk-based. Philz Coffee will occupy the corner space at 1030 Davis St. and the rear portion of the space fronting Oak Ave. will be divided for a separate tenant. The proposed menu consists of a variety of coffee as well as light pastry items. The restaurant will operate seven days a week from 6am – 10pm. 4-10 employees will work per shift. There is no on-site parking, so employees will be encouraged to utilize public transportation and will not park in metered spaces on the street. Delivery vehicles will park in the private alley directly behind the building and will be walked down the Oak Ave. sidewalk. Most deliveries will occur in the early morning prior to rush hour. Trash will be stored in a shared space at the rear of the property and composting and recycling will occur whenever possible. Memorandum 284 of 385 The DAPR Committee requested a bicycle rack be placed near the business, and the ZBA agreed but noted the bike rack should not be placed in the public sidewalk bump out where a planter is currently located. The storefront windows on Davis St. will be replaced with windows that open for customer ambiance. Oak Ave. windows will also be replaced and will remain transparent as an active storefront. City staff is not aware of any objections to this proposal. Comprehensive Plan The Evanston Comprehensive General Plan encourages the utilization of existing commercial properties that encourage economic vitality. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. The special use for a Type 2 Restaurant will allow a locally owned and operated business to expand in Evanston. Legislative History January 15, 2019: The ZBA unanimously recommended approval of the special use for a Type 2 Restaurant, Philz Coffee, with the following conditions: 1. Hours of operation shall not exceed 6am - 10pm. 2. Employees shall not park on the street. 3. Implementation of Sustainability Plan. 4. Installation of a bike rack at an appropriate location not on the corner sidewalk bump out. 5. Substantial compliance with the documents and testimony on record. Attachments Proposed Ordinance 11-O-19 January 15, 2019 ZBA Draft Meeting Minutes Excerpt ZBA Findings January 15, 2019 ZBA Packet – https://www.cityofevanston.org/home/showdocument?id=46312 285 of 385 2/5/2019 11-O-19 AN ORDINANCE Granting a Special Use Permit for a Type 2 Restaurant Located at 1030 Davis Street in the D2 Downtown Retail Core District (“Philz Coffee”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on January 15, 2019, pursuant to proper notice, to consider case no. 18ZMJV-0104, an application filed by Marty Cless (the “Applicant”), property owner of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1030 Davis Street (the “Subject Property”) and located in the D2 Downtown Retail Core District, for a Special Use Permit to establish, pursuant to Subsection 6-11-3-4 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Type 2 Restaurant, “Philz Coffee,” on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of February 11, 2019, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 18ZMJV-0104; and 286 of 385 11-O-19 ~2~ WHEREAS, at its meetings of February 11, 2019, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Type 2 Restaurant on the Subject Property as applied for in case no. 18ZMJV- 0104. SECTION 3: Pursuant to Subsection 6-9-5-3 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-5 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case, including but not limited to: the Sustainability Practices for Type 2 Restaurants submitted by the Applicant dated December 19, 2018. B. Employee Parking: The Applicant or its Employees shall not park on the streets near the Subject Property. The Applicant agrees to enter into agreements for off- site parking as needed. C. Bike Rack: The Applicant shall install a bike rack at an appropriate location adjacent to the Subject Property. The bike rack should not be installed on the corner sidewalk bump out. D. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. 287 of 385 11-O-19 ~3~ SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2019 Adopted: ___________________, 201 9 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 288 of 385 11-O-19 ~4~ EXHIBIT A LEGAL DESCRIPTION THE NORTH 135.0 FEET OF THE WEST 51 FEET 8 7/8 INCHES OF LOT 6 IN BLOCK 62 IN EVANSTON SUBDIVISION IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 11-18-309-032-0000 COMMONLY KNOWN AS: 1030 Davis Street, Evanston, Illinois. 289 of 385 Page 1 of 3 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES EXCERPT ZONING BOARD OF APPEALS Tuesday, January 15, 2019 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Lisa Dziekan, Scott Gingold, Mary Beth Berns, Myrna Arevalo, Mary McAuley, Kiril Mirintchev Members Absent: Violetta Cullen Staff Present: Melissa Klotz Presiding Member: Mary Beth Berns Declaration of Quorum With a quorum present, Chair Berns called the meeting to order at 7:00 p.m. Minutes Ms. McAuley motioned to approve the meeting minutes of December 18, 2018, which were seconded by Ms. Dziekan and approved 3-0 with three abstentions. New Business Mr. Mirintchev recused himself from the case as his architecture firm is contracted with the applicant. 1030 Davis St. ZBA 18ZMJV-0104 Marty Cless, property owner, applies for a special use permit for a Type 2 Restaurant, Philz Coffee, in the D2 Downtown Retail Core District (Zoning Code Section 6-11-3-4). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Marty Cless, property owner, explained the proposal: The building is being divided into 2 spaces and Philz will occupy the north unit. Employees will be encouraged to utilize public transportation or will park in a City garage or elsewhere off of the street. The other unit is in lease negotiations with a chiropractic office that is currently located in the 500 block of Davis St. Philz is largely based out of California, but has 5 stores in Washington D.C. They are under lease now in Wicker Park, Hyde Park, another in Chicago, and the Evanston location. There are over 20 coffee blends available and every cup is made to order. Pastries from a local bakery and light menu of breakfast sandwiches will be offered. Hours of operation will be 6am - 8pm and 7am-7pm on weekends. 290 of 385 Page 2 of 3 Zoning Board of Appeals 4-10 employees will work per shift. At other locations, 90% of employees take public transportation or bike to the facility. Trash will be taken out the Oak Ave. entrance and wheeled down the sidewalk to the rear alley. Deliveries will occur in the rear alley and will be done by vans. Trash is typically taken out twice a day - the business is ecofriendly and composts a lot of the waste. There is a bicycle rack by the post office and a seasonal bicycle rack across the street. Another bicycle rack could be added if needed, but the preference is not to locate it in the sidewalk bump out as suggested by DAPR. All storefront windows will be transparent. The entire building will get new windows and the Davis St. windows will open and have air curtains. Ms. Dziekan asked if the applicant analyzed the market to determine if Evanston needs another coffee shop, and the applicant responded yes but also noted this is a different type of coffee - it is not milk based like most coffee shops, and coffee is ground and brewed right in front of customers. The space is intended to be a gathering location. Deliberation: Ms. Dziekan noted she is excited to see this street corner activated, and believes there is still room in the coffee market in Evanston based on how busy other coffee shops are and lack of available seating. Mr. Gingold agreed. Ms. McAuley added this business already has a successful prototype so she is excited to watch them succeed at this location. Ms. Arevalo and Mr. Mirintchev agreed. Mr. Mirintchev supported adding a bike rack. Chair Berns agreed, and agreed a bike rack should not be located in the sidewalk bump out, but felt a bike rack south of the bus stop in the greenspace is needed. Standards: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Mr. Gingold motioned to recommend approval of the special use with conditions: 1. Hours of operation shall not exceed 6am - 10pm. 2. Employees shall not park on the street. 3. Implementation of Sustainability Plan. 4. Installation of a bike rack at an appropriate location not on the corner sidewalk bump out. 291 of 385 Page 3 of 3 Zoning Board of Appeals 5. Substantial compliance with the documents and testimony on record. Ms. Dziekan seconded the motion, which was unanimously approved. 292 of 385 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on January 15, 2019, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 6-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 6-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 6-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 6-0 Case Number: 18ZMJV-0104 Address or Location: 1030 Davis St. Applicant: Marty Cless, property owner Proposed Special Use: Type 2 Restaurant, Philz Coffee 293 of 385 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 6-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 6-0 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 6-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 6-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 6-0 and, based upon these findings, and upon a vote __6__ in favor & __0__ against Recommends to the City Council _____ approval without conditions _____ denial of the proposed special use __x__ approval with conditions specifically: 1. Employees shall not park on the street. 2. Installation of a bike rack at an appropriate location that is not on the corner sidewalk bump out. 3. Substantial compliance with the documents and testimony on record including Sustainability Plan. Attending: Vote: Aye No ___X__ Mary Beth Berns __X__ ____ ___X___ Myrna Arevalo __X__ ____ ___X___ Scott Gingold __X__ ____ _______ Violetta Cullen _____ ____ ___X___ Lisa Dziekan __X__ ____ ___X___ Mary McAuley __X__ ____ ___X___ Kiril Mirintchev __X__ ____ 294 of 385 For City Council meeting of February 11, 2019 Item P4 Ordinance 112-O-18 Application for Major Zoning Relief for Building Lot Coverage, Setbacks, and Open Parking at 2626 Reese Ave. For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Director of Community Development Scott Mangum, Planning & Zoning Manager Melissa Klotz, Zoning Administrator Subject: Ordinance 112-O-18 Granting Major Zoning Relief for Building Lot Coverage, Setbacks, and Open Parking at 2626 Reese Ave. Date: February 5, 2019 Recommended Action The Zoning Board of Appeals recommends denial of Ordinance 112-O-18 for major zoning relief for the following: • 42.5% building lot coverage where a maximum 30% is allowed • 3’ south interior side yard setback where 5’ is required for the principal structure • 3.5’ street side yard setback where 15’ is required for the principal structure, 8.5’ street side yard setback where 15’ is required for a deck, a 10’ street side yard setback where 15’ is required for a detached garage, and a 1’ street side yard setback where 15’ is required for open parking The Zoning Board of Appeals determined the proposal does not meet all Standards for Major Variation, specifically that the proposal would result in a substantial adverse impact on the use, enjoyment or property values of adjoining properties, and that the requested variations are not the least deviation from the applicable regulations among the feasible options identified. Staff recommends approval of the proposed variations with modifications to eliminate the one open parking space and therefore reduce the building lot coverage to 36.5% (to provide better vision clearance when exiting the alley), and to reduce the bulk of the house by utilizing a gable or hip roofline above the first floor to create a 1.5-story house with the same or less peak height of 23.7’ as the current proposal. City staff also recommends the property located at 2626 Reese Ave. and other similar properties be reaffirmed as buildable lots since data collected (attached) Memorandum 295 of 385 2 summarizes similarly sized corner properties and indicates such properties have historically been allowed residential development with appropriate variations that are similar to the existing housing stock of the surrounding neighborhood. Livability Benefits Built Environment: Provide People-Friendly Streets, Buildings, Parks, and Neighborhoods Summary At the December 10, 2018 P&D meeting, the Committee requested a Neighborhood Meeting among the applicant and neighbors to work through development issues and find an appropriate solution to the property’s constraints. A Neighborhood Meeting was held on January 14, 2019, where the applicant presented four different styles of homes with varying site plans, building footprints, parking, and building height were examined. The applicant hoped to poll attending neighbors on the varying options presented to then combine into one proposal to move forward with, but neighbors declined to participate in the polling. Neighbors noted they did not have ample time to review each plan in detail and consider the implications of each option, and the plans were not specific enough since stock internet images were used for the elevations. The meeting concluded with disagreement and nothing new to move forward with, but the most-noted concerns from neighbors were: building height, bulk, interior side yard and street side yard setbacks, open parking space safety, drainage and storm water retention, heritage tree roots, and impact of construction on neighboring residence. Detailed accounts of the Neighborhood Meeting were provided by one neighbor who volunteered during the meeting, and by the applicant, and are attached. The P&D Committee also requested staff research similar corner properties throughout the city so that the Committee could better compare the current proposal to existing developed substandard corner lots. Staff compiled a list of 22 residential corner properties throughout the city that are less than 30’ in width. Any such property would require multiple variations to be built upon. The 22 residential properties (full data attached) staff located are all developed. Staff is not aware of any vacant substandard corner lots in the city other than 2626 Reese Ave. However, staff is aware of multiple vacant substandard infill properties that feature the same zoning issues for development. For instance, 1918 Noyes St. is a substandard lot in the R1 District and is 17 feet wide and 2,546 sq. ft. The property is currently for sale, and staff has fielded multiple phone calls explaining the zoning relief process to interested parties who want to build a 10 foot wide single family residence on the lot. The 22 properties were analyzed by lot width, lot size, year constructed, building height, front yard setback, street side yard setback, house footprint, and building lot coverage. All data was estimated by GIS measurements. The data concluded the following: 296 of 385 3 •Lot Width: Of the 22 substandard lots, 9 of the lots are 25 feet wide like 2626 Reese Ave. Substandard lots 30-35 feet in width are numerous throughout the city and were therefore not analyzed. •Lot Size: The largest lot size is 4,231 sq. ft. while the smallest lot size is 1,954 sq. ft. The average lot size is 3.203 sq. ft., which is smaller than 2626 Reese Ave. •Year Constructed: The year constructed varied from 1901 (prior to zoning regulations) to 2000 (current Zoning Ordinance in effect). Most were constructed in the 1910’s – 60’s. •Height: Building height varied from small one-story homes to moderate sized 2.5 story homes. In every case, the building height and bulk mimicked the surrounding neighborhood height and bulk, or were smaller. •Front Yard Setback: The front yard setbacks vary from 0 – 44 feet. In every case, the front yard setback aligns with or closely aligns with the surrounding block’s front yard setback. •Street Side Yard Setback: The street side yard setback varies from 0 – 15 feet. The average of 2.5 feet is closer to the property line than the 2626 Reese Ave. proposal. •House Footprint: The house footprint averages 1,018 sq. ft. which is larger than the 2626 Reese Ave.’s 945 sq. ft. footprint. •Building Lot Coverage: The average building lot coverage is 41.5% which is one percent less than the 2626 Reese Ave. proposal. Based on the analysis, the house proposed at 2626 Reese Ave. proposal is comparable or smaller in all categories except for height and building lot coverage. The proposed height is a 2-story gambrel roof with a peak height of 23.7 feet. Neighboring houses feature similar peak heights. However, the vast majority of neighboring houses are one or 1.5-stories so there is little bulk above the first floor. The proposed gambrel roof style creates too much second story bulk to seamlessly blend into the neighborhood. Therefore, staff recommends the condition the house must feature a hip or gambrel roof style above the first floor with a peak height no taller than 23.7 feet (as currently proposed). The condition will limit the bulk of the house to a comparable size within the surrounding neighborhood. Proposed 2626 Reese Ave. Gambrel roof style 1000 Florence Ave. (25 foot wide lot); Gable roof style 1928 Foster St. (28 foot wide lot); Gable roof style 297 of 385 4 The applicant requests building lot coverage of 42.5% where 30% is allowed, and where the average among other substandard corner lots is 41.5%. One way to reduce the building lot coverage is by eliminating the open parking space at the rear of the property (open parking counts as 200 sq. ft. of building lot coverage so that it could potentially be enclosed at a later date). Eliminating the open parking space reduces the building lot coverage to 36.5%, which is well below the average building lot coverage of the lots analyzed. Some neighbors feel the open parking space is hazardous since an SUV parked there would limit visibility of vehicles exiting the alley without a clear view of the sidewalk. The elimination of the parking space would improve visibility and safety. Therefore, staff recommends a condition to remove the open parking space and the building lot coverage is therefore limited to 36.5%. The condition will reduce the building lot coverage to a comparable coverage with the surrounding neighborhood while also improving safety. Concerns other than the bulk, building lot coverage, and open parking space that were raised at the Neighborhood Meeting include: • Interior side yard setback: 3 feet is requested, which is common throughout many neighborhoods throughout the city including many properties in the immediate block. • Street side yard setback: 3.5 feet is proposed, which is one foot further away from the property line than the average of the 22 analyzed properties of similar substandard width. While a 3.5 foot street side yard setback is not ideal, it is not detrimental either. Many blocks in Evanston feature properties with little or no street side yard setback (including on properties that are not substandard in width) such as Barton Ave. in south Evanston. • Drainage and storm water retention: The proposal complies with the maximum allowed impervious surface coverage, and requires a drainage plan with approval by a City engineer prior to permit issuance. Engineering review will not allow storm water to drain towards adjacent properties or onto the public sidewalk. • Heritage tree roots: There is one mature tree in the right of way and one mature tree on the neighboring property. Both trees likely have root structures that extend into the 2626 Reese Ave. property. As with other similar cases, tree roots would be disturbed due to construction of the basement, but mature trees are typically hearty and overcome this type of disturbance to continue thriving for years. Additional measures could be taken such as root pruning by an arborist to further ensure the trees thrive. • Impact of construction on neighboring residence: Construction would include digging a basement 6 feet from the neighboring house. Situations like this occur regularly throughout Evanston and require a Construction Management Plan that includes documentation of the conditions of the neighboring property and shoring plans. Damage to adjacent properties is not typical, but if it did occur the applicant would be held liable. 298 of 385 5 Overall, existing lots similar to 2626 Reese Ave. should be considered buildable lots, but can only be built upon if appropriate zoning relief is granted. Appropriate zoning relief is determined by comparing similar conditions throughout a neighborhood, addressing potential concerns, and assessing whether the variations requested meet the Standards for Approval. In the case of 2626 Reese Ave., with the additional conditions suggested by staff to reduce the building bulk and increase visibility to the alley, the Standards have been met. Smaller homes such as what is appropriate to construct at 2626 Reese Ave. should continue to be constructed throughout Evanston to provide starter homes and homes that are available at a lower price point than the average Evanston home price. Legislative History January 28, 2019 – The case was held to the February 11, 2019 P&D Committee meeting to allow more time for the applicant to consider concerns stated at the Neighborhood Meeting and for staff to conduct research on other substandard corner lots. January 14, 2019 – A Neighborhood Meeting was held for neighbors and the applicant to discuss alternative design options and address concerns related to the project. Neighbors and the applicant failed to agree on design changes so no modifications to the proposal were made following the meeting. December 10, 2018 – The case was held to the January 28, 2019 P&D Committee meeting to allow time for a Neighborhood Meeting, for the applicant to consider modifications to the proposal, and for staff to conduct research on other substandard corner lots. November 12, 2018 – The case was held to the December 10, 2018 P&D Committee meeting to allow time for the applicant to consider modifications to the proposal. September 25, 2018 – The case was heard by the ZBA and unanimously recommended for denial. Attachments Proposed Ordinance 112-O-18 Staff Research of Substandard Corner Lots Neighborhood Meeting Summary (from resident) – January 14, 2019 Neighborhood Meeting Summary (from applicant/property owner) – January 14, 2019 Letters/Questions for P&D Committee/Corporation Council (from applicant) Neighborhood Meeting Presentation (from applicant/property owner) – January 14, 2019 Additional Research (from applicant/property owner) Letter of Opposition P&D Packet – December 10, 2018 (begins p. 826) 299 of 385 9/17/2018 2/5/2019 112-O-18 AN ORDINANCE Granting Major Variations at 2626 Reese Avenue in the R1 Single-Family Residential Zoning District WHEREAS, William James (the “Applicant”), contractor of the property commonly known as 2626 Reese Avenue (the “Subject Property”), located within the R1 Single-Family Residential Zoning District and legally described in Exhibit A, attached hereto and incorporated herein by reference, submitted an application seeking approval of Major Variations to construct a single family residence and detached garage and related zoning requirements imposed by Subsections 6-8-2-7, 6-8-2-8(A)(3), 6-8-2- 8(A)(2), and 6-8-2-8(C)(2) of Title 6 of the Evanston City Code of 2012, as amended (“the Zoning Ordinance”); and WHEREAS, the Applicant requests the following Major Variations related to the Subject Property: (1) Have a building lot coverage of 42.5% where 30% is permitted on the Subject Property pursuant to City Code Subsection 6-8-2-7; (2) Reduce the minimum required south interior side yard setback from five (5) feet to three (3) feet pursuant to City Code Subsections 6-8-2-8(A)(3); (3) Reduce the required street side yard setback on Hartzell Street from fifteen (15) feet to three and a half (3.5) feet for the principal structure pursuant to City Code Subsection 6-8-2-8(A)(2); 300 of 385 112-O-18 ~2~ (4) Reduce the required street side yard setback from fifteen (15) feet to eight and a half (8.5) feet for a deck pursuant to City Code Subsection 6-8-2-8(C)(2); (5) Reduce the required street side yard setback from fifteen (15) feet to ten (10) feet for an accessory structure pursuant to City Code Subsection 6-8-2-8(C)(2); and (6) Reduce the required street side yard setback from fifteen (15) feet to one (1) foot for open parking pursuant to City Code Subsection 6-8-2-8(C)(2); and WHEREAS, on September 25, 2018, the Zoning Board of Appeals (“ZBA”), pursuant to proper notice, held a public hearing in case no. 18ZMJV-0078 to consider the application, received testimony, and made written records and findings that the application did not meet the standards for Major Variations set forth in Subsection 6- 3-8-12-(E) of the Zoning Ordinance and recommended City Council denial thereof; and WHEREAS, at its meetings of November 12, 2018, December 10, 2018, January 28, 2019, and February 11, 2019, the Planning and Development (“P&D”) Committee of the City Council considered the ZBA’s recommendation, and recommended City Council approve the Major Variations, as requested; and WHEREAS, at its meetings of February 11, 2019 and February 25, 2019, the City Council considered and adopted the recommendation of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby adopts the P&D Committee’s records, findings, and recommendations, and hereby approves, pursuant to Subsection 301 of 385 112-O-18 ~3~ 6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject Property applied for in case no. 18ZMJV-0078 and described hereinabove. SECTION 3: The Major Variations approved hereby are as follows: (A) To permit a building lot coverage of 42.5% on the Subject Property. Subsection 6-8-2-7 of the Zoning Ordinance requires a maximum building lot coverage of thirty percent (30%) on the Subject Property. (B) To permit a south interior side yard setback of three (3) feet. Subsections 6-8-2- 8(A)(3) requires a minimum five (5) foot south interior side yard setback on the Subject Property. (C) To permit a three and a half (3.5) foot street side yard setback on Hartzell Street for the principal structure. Subsection 6-8-2-8(A)(2) requires a minimum fifteen (15) foot street side yard setback on the Subject Property. (D) To permit an eight and a half (8.5) foot street side yard setback on the Subject Property. Subsection 6-8-2-8(C)(2) requires a minimum fifteen (15) feet for a deck on the Subject Property.. (E) To permit a ten (10) foot street side yard setback for the accessory structure. Subsection 6-8-2-8(C)(2) requires a minimum fifteen (15) foot street side yard setback for an accessory structure on the Subject Property. (F) To permit a one (1) foot street side yard setback for open parking on the Subject Property. Subsection 6-8-2-8(C)(2) requires a fifteen (15) foot street side yard setback for open parking on the Subject Property. SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Major Variations granted hereby, violation of any of which shall constitute grounds for penalties or revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with all applicable legislation, with the testimony and representations of the Applicant to the ZBA, the P&D Committee, and the City Council, and the approved plans and documents on file in this case. (B) Recordation: The Applicant shall, at its cost, record a certified copy of this ordinance, including all Exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City, before the City may issue any construction permits pursuant to the Major Variation authorized hereby. 302 of 385 112-O-18 ~4~ SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 6: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 303 of 385 112-O-18 ~5~ Introduced:_________________, 2019 Adopted:___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Michelle L. Masoncup, Corporation Counsel 304 of 385 112-O-18 ~6~ EXHIBIT A Legal Description LOT 1 IN BLOCK 5 IN BROWN AND CULVER'S ADDITION TO NORTH EVANSTON, IN GEORGE SMITH'S SUBDIVISION IN SECTION 33, TOWNSHIP 42 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 05-33-429-007-0000 Commonly Known As: 2626 Reese Avenue, Evanston, Illinois. 305 of 385 Location Lot Dimensions Lot Size Year Constructed Building Height Front Yard Street Side Yard House Footprint Building Lot Coverage Footprint Building Lot Coverage (including garage, porch) 2626 Reese Ave. ZBA Proposal 25 x 133 3,325 proposed 1.5 stories 19.5'3.5'945 1414 42.5% 2400 Cowper Ave.25 x 125 3,147 1915 1.5 stories 21'2'1100 1470 46.7% 2000 Foster St.28 x 125 3,484 1926 1.5 stories 17'2'650 1250 35.9% 1944 Wesley Ave.25 x 150 3,732 1911 2 stories 22.5'0'900 900 24.1% 2300 Emerson St.28 x 125 3,503 1948 2 stories 27'4'570 570 16.3% 2017 Church St.28 x 155 3,511 1962 1 story 26'2'1200 1400 39.9% 1600 Dempster St.27 x 130 3,533 1913 2.5 stories 27'0'1100 1640 46.4% 1300 Ashland Ave.27 x 110 3,174 1901 2 stories 13'6'445 675 21.3% 1533 Crain St./1137 Florence Ave.25 x 75 1,954 1929 2 stories 3'0'1440 1440 73.7% 1047 Dewey Ave./1620 Greenleaf St.25 x 90 2,205 1926 1.5 stories 0'0'1225 1605 72.8% 1527 Lee St.27 x 100 2,775 1920 1.5 stories 10'0'980 1360 49.0% 1000 Florence Ave.25 x 170 4,231 1913 1.5 stories 12'2'940 1520 35.9% 531 Wesley Ave.25 x 125 3,133 1961 1 story 26'1.5'1160 1560 49.8% 145 Ridge Ave.28 x 135 3,776 1957 2 stories 27'3'790 1290 34.2% 304 Elmwood Ave.25 x 125 3,083 1954 1 story 44'1'1250 1530 49.6% 503 Custer Ave.50 x 50 3,229 1918 2.5 stories 0'15'1345 1345 41.7% 701 Reba Pl.25 x 100 2,419 1906 2 stories 28'0'1175 1175 48.6% 2910 Park Pl.25 x 145 3,605 1929 2 stories 14'0'1330 1860 51.6% 2710 Woodbine Ave.60 x 90 triangle 2,908 1916 2 stories 13'5'1010 1010 34.7% 2048 Pratt Ct.27 x 95 2,568 1932 2.5 stories 24'0'1050 1140 44.4% 2300 Emerson St.28 x 125 3,503 1948 2 stories 27'3.5'600 600 17.1% 2128 Emerson St.28 x 125 3,495 1963 1 story 24'3.5'1200 1400 40.1% 1928 Foster St.27 x 125 3,504 2000 2 stories 24'4'950 1350 38.5% Average:3,203 2.5 1018.6 1276.8 41.5% Corner lots less than 30 feet wide 306 of 385 307 of 385 308 of 385 OAKTON-CUSTER PARTNERS, L.L.C. 345 SHERMAN AVENUE, EVANSTON, IL 60202 P H O N E ( 3 1 2 ) 3 9 9 - 4 0 6 3 F A X ( 8 4 7 ) 5 5 6 - 6 4 1 0 January 21, 2019 Melissa Klotz Zoning Planner City of Evanston 2100 Ridge Avenue Evanston, Illinois 60201 Re: Summary of 1/14/2019 Neighbor Meeting on 2626 Reese Dear Ms. Klotz: At the conclusion of the 1/14/19 meeting with the neighbors concerning 2626 Reese, it was agreed that three separate summaries of the meeting be written by: 1) the petitioner (me); 2) the neighbors; and 3) you. Your version would incorporate relevant aspects of the neighbors’ summary and my summary. My summary is provided in this letter. SUMMARY OF THE 1/14/19 NEIGHBOR MEETING ON 2626 REESE ACCORDING TO WILLIAM JAMES Meeting Purpose. The meeting was proposed by the Planning and Zoning Committee. The purpose of the meeting, as I understand it, was to discuss alternative designs for a smaller house and see if there was a house design the neighbors could accept. Meeting Approach. In preparation for the meeting, I consulted with you and Matt Rogers (former ZBA chairman who is advising me in this matter). I proposed to you and Matt an approach to organizing the meeting discussion that would use a PowerPoint presentation to present four alternative small house design for discussion. Four distinctly different small house designs would be presented, noting how the height, yards, coverage and garage/parking elements differ among the four alternatives. The idea was to get feedback on which design was most preferred, but also to see how the neighbors reacted to the element of design (height, yards, coverage, or garage/parking). For example, one house design was 14’ wide and 24’ long, representing a small footprint and bigger yards, but had building height of three stories. If the neighbors thought the small footprint and bigger yards were preferred, even with the 3 story building, then that would represent a step toward finding consensus on the preferred house design. Once the four alternative house designs were presented, key pad polling would be used to record the preferences for each house design and the design elements of each alternative. You and Matt thought the approach was a good one. The alternative small house designs were stock designs found in publications and online. Thus, they were not designs that I developed myself. The plans for the house design were conceptual, not detailed plans, and did not include certain functional necessities like furnaces and clothes washers/driers. For this reason, I added basements to each of the four alternative designs. Matt found three of the four small house designs for the presentation and I found one. Presentation and Discussion. When the meeting started, you made some introductory comments and turned the floor over to me. I began to explain the presentation, stating that meeting attendees would be asked to express their level of preference for each of the four alternative design and the specific design elements represented in the designs. 309 of 385 O a k t o n - C u s t e r P a r t n e r s , L . L . C . , E v a n s t o n , I l l i n o i s Ms. Melissa Klotz January 21, 2019 Page Two The neighbors in attendance objected to the format and refused to participate. Their objections included the following: 1. They were not given the plans in advance to review. 2. The plans are not plans that I developed and am specifically proposing, making them hypothetical. My sense was that the neighbors did not want to express any opinions that might be construed as indicating acceptance of any particular house design. Post-Presentation Discussion. Once it was clear that the neighbors were not going to participate in the discussion of alternate designs, discussion was held on issues important to the neighbors. The neighbors claimed that I have not been listening to them and that my design proposals have not been responsive. My recollection of the issues the neighbors wanted to discuss is presented below. a) Drainage and Flooding. The neighbors insisted that building on the lot would increase flooding on their properties. I maintained that building on the lot would not increase ground water runoff into nearby properties, and that the City’s grading plan review process ensures this. No consensus was reached. b) Structural Impact on Neighbors House. The neighbors said that ensuring that no structural damage to the basement/foundation of the adjacent house was an important issue to them. They thought building on the lot would impact that adjacent house. I said I did not think there would necessarily be impact. The City requires that shoring, designed by a structural engineer, be used when excavating close to a property line. I indicated that I would ensure compliance with best practices defined by the City to prevent impacts. c) Combining the 2626 and 2624 Lots. The neighbors indicated that they thought the best outcome would be to combine these two lots. They suggested that I buy the 2624 property. I replied that I had no intention of buying the property and that it would be difficult to buy the property. I pointed out that if the two lots were combined, a very large house could be built without variances, which would run counter to all the objections the neighbors have raised. d) Alley Line-of-Sight. The neighbors said that ensuring the visibility of the alley as it meets Hartzell Street was important to them. They said that the proposed surface parking space next to the one-car garage in the active petition would not provide sufficient visibility because a car could be parked there. I replied that the current proposed plan meets the ordinance’s requirement for line-of-sight. Potential for Consensus. At the conclusion of the meeting, it was unclear if any potential for consensus was reached. The following points reflect my recollection of possible agreement. 310 of 385 O a k t o n - C u s t e r P a r t n e r s , L . L . C . , E v a n s t o n , I l l i n o i s Ms. Melissa Klotz January 21, 2019 Page Three a) Drainage and Flooding. I thought there might be some possibility for agreement on this point when I asked if the neighbors would accept the opinion of an expert, such as a City engineer, that the grading plan proposed for the house would not impact nearby properties. My recollection was that the neighbors indicated they would accept such an expert’s opinion. b) Structural Impact on Neighbors House. I thought there was an opening for possible agreement on this matter. I agreed to abide by best construction practices. It is possible to document the current condition of the neighbor’s foundation/basement and assess whether structural damage is likely to be caused by construction vibrations from building a house on the 2626 Reese lot. It seems that this is a technical issue that can be solved. c) Combining the 2626 and 2624 Lots. This is not a topic which can be resolved. I will not be forced into a negotiation to buy the neighbor’s property. I believe that some/much of the opposition to building a house on the 2626 Reese lot is to force me into such negotiations by getting the City to deny any and all requests for variance. d) Alley Line-of-Sight. Some agreement might be possible on this point. I would be willing to increase the setback of the garage and parking space from the alley to increase the sight triangle, which would increase visibility. The degree to which the meeting served the purpose intended by the Planning and Zoning Committee is open to interpretation. The neighbors were not willing to consider the alternate house designs presented. They did, however, identify their most significant concerns. Some comments were made that suggested openness to adjustments to reach a compromise. Whether those comments were sincere is not known. My responses to these concerns were sincere, and I am willing to make the adjustments reflected in this letter. Regards, William R. James Petitioner 311 of 385 OAKTON-CUSTER PARTNERS, L.L.C. 345 SHERMAN AVENUE, EVANSTON, IL 60202 P H O N E ( 3 1 2 ) 3 9 9 - 4 0 6 3 F A X ( 8 4 7 ) 5 5 6 - 6 4 1 0 January 21, 2019 Melissa Klotz Zoning Planner City of Evanston 2100 Ridge Avenue Evanston, Illinois 60201 Re: Legal Questions Concerning 2626 Reese Dear Ms. Klotz: In response to the discussions we have had concerning the members of the Planning and Zoning Committee being knowledgeable on the legal matters related to this petition for variance, you suggested that I write a letter requesting that the City Attorney brief the aldermen on this committee so that they will make informed decisions. This is a very good suggestion and I have outlined the legal matters I would like the City Attorney to brief the Committee on, below. Existence of a Hardship. The ZBA debated whether a hardship existed on the property, with some ZBA members stating that no hardship existed, agreeing with comments from neighbors. I saw this as a clear sign of bias on the part of the ZBA. This is an obvious case of a hardship. The City approved the subdivision of land, creating this 25 foot wide corner lot. The City then subsequently approved zoning regulations that make the development of the lot impossible without variances. A Buildable Lot. City staff has stated that the 2626 Reese lot is a buildable lot, meaning that there is a right to develop some feasible use on the lot. The precise nature of the development on the lot is a matter for the City of Evanston to decide. However, since the City Council is the final authority on variances for this petition, it should be made known that it is not a question of whether a house should be built on the lot, but what kind of house should be built on the lot. Feasible Options. Should the City Council determine that the active petition does not meet the standards for variance, it may approve an alternative plan that requires less deviation from the applicable regulations. The Committee, in its consideration of alternate options, has an obligation to approve a feasible alternate. Variation standard #7 uses the term “feasible options,” which should apply to any alternate plan the Committee may approve. The approval of an infeasible alternate would be tantamount to denying the petition. Variances Granted on Other 25 Foot Wide Corner Lots. The City has granted zoning relief for the building of other houses on 25 foot wide lots in the immediate area. While the consideration of variances needs to address the conditions specific to each property, in the absence of conditions specific to the 2626 Reese lot that warrant less relief from applicable regulations, the City has an obligation to apply the standards for variance in a consistent manner. 312 of 385 O a k t o n - C u s t e r P a r t n e r s , L . L . C . , E v a n s t o n , I l l i n o i s Ms. Melissa Klotz January 21, 2019 Page Two Heritage Trees. At the ZBA hearing, then subsequently at the first Planning and Zoning Committee meeting, the matter of Heritage Trees was raised. Neighbors stated that two heritage trees were located near the 2626 Reese property, one in the Hartzell Street parkway north of the lot and one in the neighbor’s yard on the lot immediately to the south. One member of the Planning and Zoning Committee stated in the first meeting that she would vote to deny any variances for the 2626 Reese lot due to concern for impact on these two heritage trees. I believe this rationale is completely unfounded. I attempted to find the ordinance on heritage trees on the City’s website, but only found meeting minutes referencing the City’s policies. It appears that the designation of heritage trees is for the purpose of monitoring the health of such trees, and that no City regulation would remove the development rights to a property due to the presence of heritage trees on the property, let alone on property that is not part of the subject site. This should be made known to the Committee members. Construction Vibration Impact. The neighbors have raised the possibility of construction vibrations and excavation on the 2626 Reese lot impacting the foundation/basement of the neighbor’s house. The City requires that shoring designed by a structural engineer be used to eliminate the potential for subsidence where excavation occurs close to a property line. However, vibration impact would not be eliminated by the shoring. The structural condition of the neighbor’s foundation/basement is unknown. I would like the City Attorney to advise the Committee on whether this is a matter that is relevant to deciding on the variances, and if this is a matter that involves the City at all. I thank City staff for its assistance on this matter and for the opportunity to request that the Planning and Zoning Committee be briefed on the legal matters related to this petition, as described above. Regards, William R. James Petitioner 313 of 385 OAKTON-CUSTER PARTNERS, L.L.C. 345 SHERMAN AVENUE, EVANSTON, IL 60202 P H O N E ( 3 1 2 ) 3 9 9 - 4 0 6 3 F A X ( 8 4 7 ) 5 5 6 - 6 4 1 0 January 21, 2019 Melissa Klotz Zoning Planner City of Evanston 2100 Ridge Avenue Evanston, Illinois 60201 Re: Desired Outcomes from the P & Z Committee on the 2626 Reese Matter Dear Ms. Klotz: After the meeting with the neighbors concluded, you suggested that I write a letter to the Planning and Zoning Committee outlining my desired outcomes for the meeting. I think that is a very good idea and am submitting this letter for that purpose. I believe a disciplined and logical series of decisions is needed. I have outlined below the sequence of decisions I think must be addressed and the outcomes I seek from the Committee. These are summarized below and discussed in more detail in the body of this letter. Decision #1: Determining if the 2626 Reese lot is buildable. Separate and distinct from any discussion about house design or meeting standards for variances is the question of whether the lot is buildable. The term “buildable” as used in this context means that the City of Evanston has an obligation to approve a feasible house design for the lot in recognition of the hardship the City created when it approved the platting of this lot (25 feet in width) then subsequently adopted zoning regulations that made building on the lot impossible without variances. I believe the City is obligated to approve a feasible house design for the lot and ask that it decide accordingly. Decision #2: Determining if the active petition meets the standards for variance in the zoning ordinance. The final authority for determining variances for this petition is the City Council. The ZBA is only a recommending body. The City Council must take action on the active petition to complete the variance process. This Committee will recommend to the full City Council whether to approve or deny the variance. I believe the active petition does meet the standards for variance stated in the zoning ordinance, which does not require a “perfect” house design, only that it meets the standards. Decision #3: Determining if another house design would meet the standards for variance if the Committee determines that the active petition does not meet the standards for variance in the zoning ordinance. If the Committee determines that the 2626 Reese lot is buildable but does not think the active petition meets the standards for variance, it may approve another house design of equal size or smaller. In recommending a different/smaller house design, the Committee is obligated to consider only “feasible options” as the term is used on variance standard #7 of the zoning ordinance. It is possible that the Committee identify a smaller house design that is feasible from a design/construction/ financial perspective for approval, but I believe this course of action is fraught with uncertainty. I believe the Committee could also recommend approval of the active petition with modification, for example, reducing building coverage a certain amount. 314 of 385 O a k t o n - C u s t e r P a r t n e r s , L . L . C . , E v a n s t o n , I l l i n o i s Ms. Melissa Klotz January 21, 2019 Page Two D I SCUSSION OF THE T H REE D E CISIONS O U TLINED A B OVE 1. Determining if the lot is buildable. I would like the Committee to address whether the lot is buildable or not. This matter is separate from the consideration of house size and design and should be decided first. If Committee decides that this is not a buildable lot, then there is no point in discussing the size or design of the house to be built. Mixing the consideration of house size and design with whether the lot is buildable is, in my opinion, illogical. Either there is a legal right to build on the lot or there is not. Deciding whether the lot is buildable should not, in my opinion, be based on reaching a consensus on house size and design. In considering the question of whether the lot is buildable, I ask that the Committee consider the factors listed below, which I used in making my decision to purchase the lot and apply for the variances. a. There is no official policy of the City of Evanston that states that nonconforming lots like 2626 Reese, which were platted before the adoption of the first zoning ordinance, are unbuildable. The City approved the platting of this lot, then subsequently adopted zoning regulations that make the lot unbuildable without zoning relief in the form of variances. Absent any such official policy stating that such lots are unbuildable, there is a legal presumption that these properties have development rights. b. I asked City staff in the zoning division if the lot was buildable. Staff stated that this lot is buildable and that the City wants to see a house built on the lot. Staff said further that any house design would need variances and it would be my responsibility to prove that any application for variances meet the standards of the zoning ordinance. c. City staff’s determination that the lot was buildable recognized that multiple zoning variations would be needed. The degree of variance granted is in question and it is the City’s right to determine this. However, granting a very limited degree of zoning relief such to make building the house impractical would be comparable to declaring the lot unbuildable. d. The City has granted zoning relief to other 25 foot-wide corner lots in this area. The zoning relief granted on these other 25 foot-wide lots was considerably greater than the relief I am seeking in this petition. I believe that City staff is providing information to the Committee on the houses built on these 25 foot wide corner lots. e. Conditions on the other 25 foot-wide lots may be different than 2626 Reese, but absent meaningful differences, the degree of zoning relief granted to 2626 Reese should be comparable to that granted on the other 25 foot-wide lots. 315 of 385 O a k t o n - C u s t e r P a r t n e r s , L . L . C . , E v a n s t o n , I l l i n o i s Ms. Melissa Klotz January 21, 2019 Page Three f. The zoning of this area as R-1 is technically unsound. The area was already developed when the City adopted its first zoning ordinance and zoned the area R-1. It is generally accepted in zoning practice that the development regulations applied to a given area should relate to the area’s existing development characteristics. However, the development standards of the R-1 District bear no relationship to existing development characteristics in the area. i. Most of the lots in the area are only 25 feet wide and do not meet the 50 foot lot width standard of the R-1 District. ii. The vast majority of the lots in the area fall well short of the 7,200 square foot minimum lot size of the R-1 District. 2626 Reese, which is a lot typical of the area, has a lot area of 3,325 square feet. iii. Since the lot coverage and impervious surface coverage standards of the R-1 District (30% and 45%, respectively) are based on the larger R-1 minimum lot size of 7,200 square feet, many of the properties in the area do not meet one or both of these standards. iv. The vast majority of the properties in the area do not meet at least some of the minimum yard requirements of the R-1 District. For example, 3 foot minimum interior side yards are common in the area versus the 5 foot required standard of the R-1 District. v. Many of the corner lots in the area do not meet the minimum corner side yard requirement of 15 feet. vi. Documentation of these findings has been provided to City staff. This material was also presented to the ZBA, which found the material irrelevant. g. If the area were zoned R-2, which has standards designed for lots having 35 foot widths and lot area of 5,000 square feet, the building coverage variance could meet the building coverage standard of 40%, or qualify as a minor variance. In summary, I ask the Committee to decide the matter of whether the 2626 Reese lot is buildable based on the factors outlined in paragraphs a. – g., above. 2. Determining if the active petition meets the ordinance’s standards for variance. The City Council has the final authority on variances for this petition. The ZBA’s findings represent only a recommendation to the City Council. Regardless of the ZBA’s findings, the City Council needs to make a determination on the requests for variance in this petition. I ask the Committee to consider the following: 316 of 385 O a k t o n - C u s t e r P a r t n e r s , L . L . C . , E v a n s t o n , I l l i n o i s Ms. Melissa Klotz January 21, 2019 Page Four a. The ZBA did not act as an impartial review body on this matter, in my opinion. A review of the ZBA transcripts would verify this, to the objective reader. The ZBA allowed itself to be unduly influenced by the testimony of the neighbors and did not apply the variance standards in an unbiased manner. I ask the Committee to apply the standards in a technically sound manner, which I believe would result in a finding that the petition meets the standards. The standards for major variations are: 1. The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties. 2. The requested variation is in keeping with the intent of the zoning ordinance. 3. The alleged hardship or practical difficulty is peculiar to the property. 4. The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere Inconvenience if the strict letter of the regulations were to be carried out. 5. The purpose of the variation is not based exclusively upon a desire to extract additional income from the property. 6. The alleged difficulty or hardship has not been created by any person having an interest in the property. 7. The requested variation requires the least deviation from the applicable regulation among the feasible options. b. My application for major variation provides a narrative explanation as to how the petition meets these standards, which should be part of your packets and will not be repeated here. The one standard that merits further discussion is Standard #7, which requires the least deviation from the applicable regulation among the feasible options. I have explored a great many options for this property, and am open to other options. Standard #7 requires that “feasible options” be considered. I believe that the house design represented in the active petition is a “feasible option,” but am concerned that house designs that are substantially smaller than the already small house represented in the active petition might not be. I ask that the Committee consider this standard from a practical perspective. c. The City’s technical review body, the Design and Appearance Review (DAPR) Committee, voted twice to recommend approval of a house design for this lot. In the Fall of 2017, DAPR voted 6-1 to recommend approval of my first house design, which was larger than that of the current petition. In both cases, the DAPR Committee’s expert opinion was that the house design was in context with the neighborhood and merited zoning relief. With respect to the active petition, the DAPR Committee thought the house design responded to the public comments expressed at the ZBA public hearing on the first variance application and merited approval. 317 of 385 O a k t o n - C u s t e r P a r t n e r s , L . L . C . , E v a n s t o n , I l l i n o i s d. A review of the transcripts from the ZBA public hearing from the first variance application will affirm that the house design in this active petition does respond to the public comments suggesting how the house design could be revised to better fit in with the neighborhood. When, at the conclusion of the ZBA public hearing for the first variation application, I asked the ZBA for guidance in revising the design, I was told “You have heard the comments expressed here tonight, it is up to you to respond to them.” These comments/suggestions were: i. Reduce the size of the house from three bedroom to two bedrooms. ii. Reduce the height of the house. iii. Reduce the length of the house. iv. Replace the two-car garage with a one-car garage. These comments/suggestions were incorporated into the design of the house, however neighbor objection was as vehement in opposition as in the first variance application. The ZBA acted in sympathy with the neighbors to recommend denial unanimously. Thus, clear direction was provided at the conclusion of the ZBA hearing for the first variance application and the ZBA “moved the goalposts” when this direction was followed in the second application. e. In considering the least deviation from the applicable regulation, I ask that Committee recognize that the house design in the active petition increased the deviation from the interior side yard and the corner side yard regulations in response to neighbor comments at the ZBA public hearing on the first petition. One of the major objections to the first petition voiced by neighbors was that the house was too tall, even though the building height met zoning regulations. The first house was 16 feet wide and had a 5 foot interior side yard (met regulation) and had a 4 foot corner side yard (bigger than the 3.5 foot yard of the active petition). The neighbors testified at that first ZBA hearing on the first petition that the house design should be comparable to the existing homes in the neighborhood, rather than focus on the degree of deviation from applicable regulations. The ZBA echoed this sentiment. f. The house design in the active petition is comparable to the existing homes in the neighborhood. This house design is comparable to existing homes in the neighborhood in the following ways. i. As a 1-1/2 story house, it is comparable to other homes in the neighborhood in terms of height. The neighborhood has a combination of 1, 1-1/2 and 2 story houses. The median height in the area in terms of stories is 1-1/2. I have provided City staff documentation on the height in stories of other houses in the neighborhood. ii. The proposed 3 foot interior side yard is comparable to other homes in the neighborhood, most of which have 3 foot interior side yards. iii. The 3-1/2 foot corner side yard is equal to or smaller than other houses on 25 foot wide lots in the neighborhood. iv. The length of the house is comparable to the other homes in the neighborhood and is only five feet longer than the existing house to the south. 318 of 385 O a k t o n - C u s t e r P a r t n e r s , L . L . C . , E v a n s t o n , I l l i n o i s Ms. Melissa Klotz January 21, 2019 Page Five 3. Determining whether another house design meets the variance standards. If the Committee determines that the house design in the active petition does not meet the standards it may approve another house design of equal or smaller size. The Committee’s consideration of alternate house designs should meet the requirement of “feasible options” as used in variance standard #7. In keeping with the Committee’s direction, I prepared a PowerPoint presentation in consultation with City staff showing four small house designs that had different characteristics in terms of: a) building height; b) yards; c) coverage; and d) garage/parking configurations. The idea behind the presentation was to see if the neighbors thought one house design was better than the others. The presentation also sought to determine which characteristics of house design were most important the neighbors. While the neighbors declined to assess the four small house designs, the Committee may consider these house designs should it determine that the house design in the active petition does meet variance standards. Instead of recommending approval of a particular house design, the Committee may also recommend approval of specific variations from ordinance regulations in terms of: a) interior side yard; b) corner side yard; c) building coverage; and d) garage/parking size and setbacks. This approach would place the burden on me to design a house within the limitations of these specific variations. If the Committee determines that the active petition does not meet the standards for variation, I would prefer approval of the latter approach. I thank City staff for its assistance on this matter and for the opportunity to present my desired outcomes to the Planning and Zoning Committee and look forward to the Committee’s discussion and decision. Regards, William R. James Petitioner 319 of 385 2626 Reese Avenue, Evanston, Illinois Presentation of Proposed Design & Requested Variances EVANSTON DAPR COMMITTEE; AUGUST 29, 2019OAKTON-CUSTER PARTNERS, LLC Discussion of 2626 Reese House Design Per the request of the City Council’s Planning and Zoning Committee, this presentation has been prepared to facilitate a neighborhood dialogue on the most appropriate house design for the vacant lot at 2626 Reese. Many neighbors have made it clear that they think no house should be built on this lot. This presentation will allow that point of view to be expressed. However, in the event that the City Council thinks that a house should be built on this lot, what design do you think would be most appropriate? OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee JANUARY, 2019 320 of 385 2626 Reese Avenue, Evanston, Illinois Presentation of Proposed Design & Requested Variances EVANSTON DAPR COMMITTEE; AUGUST 29, 2019OAKTON-CUSTER PARTNERS, LLC Discussion of 2626 Reese House Design The petitioner has assembled a series of house design options, in consultation with City staff, that represent different design orientations in terms of overall size, height, width, and yards. These design options will be presented to the group and asked to indicate your level of preference for each. It should be recognized that there is no perfect design for this lot. A design to minimize a particular impact will likely result in other impacts. Thus, this exercise seeks to identify which design characteristics are most important to the neighbors. OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee JANUARY, 2019 321 of 385 2626 Reese Avenue, Evanston, Illinois Presentation of Proposed Design & Requested Variances EVANSTON DAPR COMMITTEE; AUGUST 29, 2019OAKTON-CUSTER PARTNERS, LLC House Design Options to be Presented Option #1: Modern 14’ – Wide 1 BR House; 2-1/2 Stories, w/habitable space above the garage Option #2: Modern 1 Story House, 2 BR w/1 Car Garage Option #3: Traditional 17’- Wide 3 BR House; 2 Stories, w/1 Car Garage Option #4: Modern 1 Story, 1 BR House, w/habitable space above garage To provide context and a benchmark, the house design that was the subject of the recent ZBA hearing will also be presented and ranked. It should be understood that minor design refinements would be needed on each house to ensure that mechanical equipment, laundry, storage and other functional necessities are provided for. To provide for these necessities, the first floor would be raised to allow for a high basement to be built below. OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee JANUARY, 2019 322 of 385 2626 Reese Avenue, Evanston, Illinois Presentation of Proposed Design & Requested Variances EVANSTON DAPR COMMITTEE; AUGUST 29, 2019OAKTON-CUSTER PARTNERS, LLC The designs of the four options will be presented to the group for review and discussion. The four options will then be presented a second time, with participants asked questions about specific aspects of the four designs, with key pad polling used to record the group’s responses. Participants will then be asked to rank their preference for the four design options. Participants will be given an opportunity to express an opinion that no house, regardless of size of design, should be built on the lot. Format of Discussion OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee DECEMBER __, 2018OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee JANUARY, 2019 323 of 385 2626 Reese Avenue, Evanston, Illinois Presentation of Proposed Design & Requested Variances EVANSTON DAPR COMMITTEE; AUGUST 29, 2019OAKTON-CUSTER PARTNERS, LLC House design from ZBA hearing: Traditional 18.5’ – Wide House; 1-1/2 Stories, w/1 car garage FIRST FLOOR SECOND FLOOR 3.5’ 18.5’ 3’10’ 12’ 3’HOUSE 1 CAR GARAGE 50’ 23’ 3’ 17’ BASEMENT FIRST FLOOR SECOND FLOOR 5’ 14’ 9.6’ 23.6’ BUILDING HEIGHT Hartzell Street NORTH CONFORMANCE TO ZONING STANDARD PLAN MAX. BUILDING COVERAGE: 42.5% vs 30% IMPERVIOUS SURFACE CONFORMING CORNER SIDE YARD: 3.5’ vs 15’ INTERIOR SIDE YARD: 3’ vs 5’ FRONT YARD: 19’ vs 19’ GARAGE SETBACK: 10’ vs 15’ HEIGHT: 23.6’ vs 35’25’ 133’ SITE PLAN OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee DECEMBER __, 2018 HALF STORY 2ND FLOOR OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee JANUARY, 2019 1ST FLOORPARKING PAD 324 of 385 2626 Reese Avenue, Evanston, Illinois Presentation of Proposed Design & Requested Variances EVANSTON DAPR COMMITTEE; AUGUST 29, 2019OAKTON-CUSTER PARTNERS, LLC Option #1: Modern 14’ – Wide House; 3 Stories, w/Coach House FIRST FLOOR SECOND FLOOR ROOF TERRACE/HALF STORY 6’ 14’ 5’3’ 19’ 3’HOUSE 2 CAR GARAGE W/ SPACE ABOVE 24’ 24’ 20’ 17’ PARKING PAD BASEMENT FIRST FLOOR SECOND FLOOR 5’ 26’ 9’ 35’ BUILDING HEIGHT Hartzell Street NORTH CONFORMANCE TO ZONING STANDARD PLAN MAX. BUILDING COVERAGE: 28.9% vs 30% IMPERVIOUS SURFACE CONFORMING CORNER SIDE YARD: 4’ vs 15’ INTERIOR SIDE YARD: 5’ vs 5’ FRONT YARD: 19’ vs 19’ GARAGE SETBACK: 3’ vs 15’ HEIGHT: 35’ vs 35’25’ 133’ SITE PLAN OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee DECEMBER __, 2018 PARTIAL 3RD FLOOR OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee JANUARY, 2019 325 of 385 2626 Reese Avenue, Evanston, Illinois Presentation of Proposed Design & Requested Variances EVANSTON DAPR COMMITTEE; AUGUST 29, 2019OAKTON-CUSTER PARTNERS, LLC Option #2: Modern 1 Story House, 2 BR w/1 Car Garage 4’ 18’ 3’HOUSE 1 CAR GARAGE 50’ 24’ 12’ BASEMENT FIRST FLOOR 5’ 14’ BUILDING HEIGHT Hartzell Street NORTH CONFORMANCE TO ZONING STANDARD PLAN MAX. BUILDING COVERAGE: 38.4% vs 30% IMPERVIOUS SURFACE CONFORMING CORNER SIDE YARD: 4’ vs 15’ INTERIOR SIDE YARD: 3’ vs 5’ FRONT YARD: 19’ vs 19’ GARAGE SETBACK: 3’ vs 15’ HEIGHT: 14’ vs 35’9’ 1’ 133’ 25’ S ITE PLAN 4’ 3’ 1 CAR PAD 14’ 14’ DECK 20’ OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee JANUARY 2019 326 of 385 2626 Reese Avenue, Evanston, Illinois Presentation of Proposed Design & Requested Variances EVANSTON DAPR COMMITTEE; AUGUST 29, 2019OAKTON-CUSTER PARTNERS, LLC Option #3: Traditional 17’- Wide House; 2 Stories, w/1 Car Garage 5’ 17’ 3’HOUSE 1 CAR GARAGE 36’ 24’ 12’ BASEMENT FIRST FLOOR 5’ 23’ BUILDING HEIGHT Hartzell Street NORTH CONFORMANCE TO ZONING STANDARD PLAN MAX. BUILDING COVERAGE: 29.8% vs 30% IMPERVIOUS SURFACE CONFORMING CORNER SIDE YARD: 5’ vs 15’ INTERIOR SIDE YARD: 3’ vs 5’ FRONT YARD: 19’ vs 19’ GARAGE SETBACK: 3’ vs 15’ HEIGHT: 30’ vs 35’9’ 1’ 133’ 25’ S ITE PLAN 4’ 3’ 1 CAR PAD 14’ 14’ DECK 20’ SECOND FLOOR7’ OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee DECEMBER __, 2018OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee JANUARY, 2019 327 of 385 2626 Reese Avenue, Evanston, Illinois Presentation of Proposed Design & Requested Variances EVANSTON DAPR COMMITTEE; AUGUST 29, 2019OAKTON-CUSTER PARTNERS, LLC Option #4: Modern 1 Story, 1 BR House, w/Coach House FIRST FLOOR 6’ 16’ 3’3’ 19’ 3’HOUSE 2 CAR GARAGE W/ SPACE ABOVE 44’ 24’ 20’ 17’ PARKING PAD BASEMENT FIRST FLOOR 5’ 14’ BUILDING HEIGHT Hartzell Street NORTH CONFORMANCE TO ZONING STANDARD PLAN MAX. BUILDING COVERAGE: 40.0% vs 30% IMPERVIOUS SURFACE NONCONFORMING CORNER SIDE YARD: 6’ vs 15’ INTERIOR SIDE YARD: 3’ vs 5’ FRONT YARD: 19’ vs 19’ GARAGE SETBACK: 3’ vs 15’ HEIGHT: 14’ vs 35’25’ 133’ SITE PLAN OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee DECEMBER __, 201814’ 14’ OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee JANUARY, 2019 328 of 385 2626 Reese Avenue, Evanston, Illinois Presentation of Proposed Design & Requested Variances EVANSTON DAPR COMMITTEE; AUGUST 29, 2019OAKTON-CUSTER PARTNERS, LLC Preferences for Specific Design Aspects Participants will now be asked questions about what they liked and did not like about each of the four design options. Before these questions are asked, you may express your opinion that you think no house should be built on the lot, regardless of size or design. Which of the following best represents your view regarding building a house on this lot: 1. I am totally opposed to any house being built on the lot, regardless of size of design. 2. I would rather not see a house built on the lot, but understand that the owner may have a right to build a house that is in context with the neighborhood. 3. I favor a house being built on the lot, rather than seeing the lot remain vacant. OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee DECEMBER __, 2018OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee JANUARY, 2019 329 of 385 2626 Reese Avenue, Evanston, Illinois Presentation of Proposed Design & Requested Variances EVANSTON DAPR COMMITTEE; AUGUST 29, 2019OAKTON-CUSTER PARTNERS, LLC House design from ZBA hearing: Traditional 18.5’ – Wide House; 1-1/2 Stories, w/1 car garage FIRST FLOOR SECOND FLOOR 3.5’ 18.5’ 3’10’ 12’ 3’HOUSE 1 CAR GARAGE 50’ 23’ 3’ 17’ BASEMENT FIRST FLOOR SECOND FLOOR 5’ 14’ 9.6’ 23.6’ BUILDING HEIGHT Hartzell Street NORTH CONFORMANCE TO ZONING STANDARD PLAN MAX. BUILDING COVERAGE: 42.5% vs 30% IMPERVIOUS SURFACE CONFORMING CORNER SIDE YARD: 3.5’ vs 15’ INTERIOR SIDE YARD: 3’ vs 5’ FRONT YARD: 19’ vs 19’ GARAGE SETBACK: 10’ vs 15’ HEIGHT: 23.6’ vs 35’25’ 133’ SITE PLAN OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee DECEMBER __, 2018 HALF STORY 2ND FLOOR OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee JANUARY, 2019 1ST FLOORPARKING PAD 330 of 385 2626 Reese Avenue, Evanston, Illinois Presentation of Proposed Design & Requested Variances EVANSTON DAPR COMMITTEE; AUGUST 29, 2019OAKTON-CUSTER PARTNERS, LLC Preferences for Specific Design Aspects Please indicate your preference for aspects for the house design used for the ZBA hearing. 1. I like the footprint (area) of the house. A. Strongly Agree B. Agree C. Disagree D. Strongly Disagree 2. I like the height of the house. A. Strongly Agree B. Agree C. Disagree D. Strongly Disagree 2. I like the architectural style of the house. A. Strongly Agree B. Agree C. Disagree D. Strongly Disagree OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee DECEMBER __, 2018OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee JANUARY, 2019 331 of 385 2626 Reese Avenue, Evanston, Illinois Presentation of Proposed Design & Requested Variances EVANSTON DAPR COMMITTEE; AUGUST 29, 2019OAKTON-CUSTER PARTNERS, LLC Preferences for Specific Design Aspects Please indicate your preference for specific design aspects for the house design used for the ZBA hearing. 4. I think the yards for the house (excluding garage) are appropriate. A. Strongly Agree B. Agree C. Disagree D. Strongly Disagree 5. I like the garage and parking. A. Strongly Agree B. Agree C. Disagree D. Strongly Disagree OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee DECEMBER __, 2018OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee JANUARY, 2019 332 of 385 2626 Reese Avenue, Evanston, Illinois Presentation of Proposed Design & Requested Variances EVANSTON DAPR COMMITTEE; AUGUST 29, 2019OAKTON-CUSTER PARTNERS, LLC Option #1: Modern 14’ – Wide House; 3 Stories, w/2 Car Garage FIRST FLOOR SECOND FLOOR ROOF TERRACE/HALF STORY 6’ 14’ 5’3’ 19’ 3’HOUSE 2 CAR GARAGE W/ SPACE ABOVE 24’ 24’ 20’ 17’ PARKING PAD BASEMENT FIRST FLOOR SECOND FLOOR HALF STORY 5’ 26’ 9’ 35’ BUILDING HEIGHT Hartzell Street NORTH CONFORMANCE TO ZONING STANDARD PLAN MAX. BUILDING COVERAGE: 28.9% vs 30% IMPERVIOUS SURFACE CONFORMING CORNER SIDE YARD: 4’ vs 15’ INTERIOR SIDE YARD: 5’ vs 5’ FRONT YARD: 19’ vs 19’ GARAGE SETBACK: 3’ vs 15’ HEIGHT: 35’ vs 35’25’ 133’ SITE PLAN OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee DECEMBER __, 2018OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee JANUARY, 2019 333 of 385 2626 Reese Avenue, Evanston, Illinois Presentation of Proposed Design & Requested Variances EVANSTON DAPR COMMITTEE; AUGUST 29, 2019OAKTON-CUSTER PARTNERS, LLC Preferences for Specific Design Aspects Please indicate your preference for specific design aspects for Option #1. 1. I like the footprint (area) of the house. A. Strongly Agree B. Agree C. Disagree D. Strongly Disagree 2. I like the height of the house. A. Strongly Agree B. Agree C. Disagree D. Strongly Disagree 2. I like the architectural style of the house. A. Strongly Agree B. Agree C. Disagree D. Strongly Disagree OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee DECEMBER __, 2018OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee JANUARY, 2019 334 of 385 2626 Reese Avenue, Evanston, Illinois Presentation of Proposed Design & Requested Variances EVANSTON DAPR COMMITTEE; AUGUST 29, 2019OAKTON-CUSTER PARTNERS, LLC Preferences for Specific Design Aspects Please indicate your preference for specific design aspects for Option #1. 4. I think the yards for the house (excluding garage) are appropriate. A. Strongly Agree B. Agree C. Disagree D. Strongly Disagree 5. I like the garage and parking. A. Strongly Agree B. Agree C. Disagree D. Strongly Disagree OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee DECEMBER __, 2018OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee JANUARY, 2019 335 of 385 2626 Reese Avenue, Evanston, Illinois Presentation of Proposed Design & Requested Variances EVANSTON DAPR COMMITTEE; AUGUST 29, 2019OAKTON-CUSTER PARTNERS, LLC Option #2: Modern 1 Story House, 2 BR w/1 Car Garage 4’ 18’ 3’HOUSE 1 CAR GARAGE 50’ 24’ 12’ BASEMENT FIRST FLOOR 5’ 14’ BUILDING HEIGHT Hartzell Street NORTH CONFORMANCE TO ZONING STANDARD PLAN MAX. BUILDING COVERAGE: 38.4% vs 30% IMPERVIOUS SURFACE CONFORMING CORNER SIDE YARD: 4’ vs 15’ INTERIOR SIDE YARD: 3’ vs 5’ FRONT YARD: 19’ vs 19’ GARAGE SETBACK: 3’ vs 15’ HEIGHT: 14’ vs 35’9’ 1’ 133’ 25’ S ITE PLAN 4’ 3’ 1 CAR PAD 14’ 14’ DECK 20’ OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee DECEMBER __, 2018OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee JANUARY, 2019 336 of 385 2626 Reese Avenue, Evanston, Illinois Presentation of Proposed Design & Requested Variances EVANSTON DAPR COMMITTEE; AUGUST 29, 2019OAKTON-CUSTER PARTNERS, LLC Preferences for Specific Design Aspects Please indicate your preference for specific design aspects for Option #2. 1. I like the footprint (area) of the house. A. Strongly Agree B. Agree C. Disagree D. Strongly Disagree 2. I like the height of the house. A. Strongly Agree B. Agree C. Disagree D. Strongly Disagree 2. I like the architectural style of the house. A. Strongly Agree B. Agree C. Disagree D. Strongly Disagree OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee DECEMBER __, 2018OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee JANUARY, 2019 337 of 385 2626 Reese Avenue, Evanston, Illinois Presentation of Proposed Design & Requested Variances EVANSTON DAPR COMMITTEE; AUGUST 29, 2019OAKTON-CUSTER PARTNERS, LLC Preferences for Specific Design Aspects Please indicate your preference for specific design aspects for Option #2. 4. I think the yards for the house (excluding garage) are appropriate. A. Strongly Agree B. Agree C. Disagree D. Strongly Disagree 5. I like the garage and parking. A. Strongly Agree B. Agree C. Disagree D. Strongly Disagree OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee DECEMBER __, 2018OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee JANUARY, 2019 338 of 385 2626 Reese Avenue, Evanston, Illinois Presentation of Proposed Design & Requested Variances EVANSTON DAPR COMMITTEE; AUGUST 29, 2019OAKTON-CUSTER PARTNERS, LLC Option #3: Traditional 17’- Wide House; 2 Stories, w/1 Car Garage 5’ 17’ 3’HOUSE 1 CAR GARAGE 36’ 24’ 12’ BASEMENT FIRST FLOOR 5’ 23’ BUILDING HEIGHT Hartzell Street NORTH CONFORMANCE TO ZONING STANDARD PLAN MAX. BUILDING COVERAGE: 29.8% vs 30% IMPERVIOUS SURFACE CONFORMING CORNER SIDE YARD: 5’ vs 15’ INTERIOR SIDE YARD: 3’ vs 5’ FRONT YARD: 19’ vs 19’ GARAGE SETBACK: 3’ vs 15’ HEIGHT: 30’ vs 35’9’ 1’ 133’ 25’ S ITE PLAN 4’ 3’ 1 CAR PAD 14’ 14’ DECK 20’ SECOND FLOOR7’ OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee DECEMBER __, 2018OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee JANUARY, 2019 339 of 385 2626 Reese Avenue, Evanston, Illinois Presentation of Proposed Design & Requested Variances EVANSTON DAPR COMMITTEE; AUGUST 29, 2019OAKTON-CUSTER PARTNERS, LLC Preferences for Specific Design Aspects Please indicate your preference for specific design aspects for Option #3. 1. I like the footprint (area) of the house. A. Strongly Agree B. Agree C. Disagree D. Strongly Disagree 2. I like the height of the house. A. Strongly Agree B. Agree C. Disagree D. Strongly Disagree 2. I like the architectural style of the house. A. Strongly Agree B. Agree C. Disagree D. Strongly Disagree OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee DECEMBER __, 2018OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee JANUARY, 2019 340 of 385 2626 Reese Avenue, Evanston, Illinois Presentation of Proposed Design & Requested Variances EVANSTON DAPR COMMITTEE; AUGUST 29, 2019OAKTON-CUSTER PARTNERS, LLC Preferences for Specific Design Aspects Please indicate your preference for specific design aspects for Option #3. 4. I think the yards for the house (excluding garage) are appropriate. A. Strongly Agree B. Agree C. Disagree D. Strongly Disagree 5. I like the garage and parking. A. Strongly Agree B. Agree C. Disagree D. Strongly Disagree OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee DECEMBER __, 2018OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee JANUARY, 2019 341 of 385 2626 Reese Avenue, Evanston, Illinois Presentation of Proposed Design & Requested Variances EVANSTON DAPR COMMITTEE; AUGUST 29, 2019OAKTON-CUSTER PARTNERS, LLC Option #4: Modern 1 Story, 1 BR House, w/2 Car Garage FIRST FLOOR 6’ 16’ 3’3’ 19’ 3’HOUSE 2 CAR GARAGE W/ SPACE ABOVE 44’ 24’ 20’ 17’ PARKING PAD BASEMENT FIRST FLOOR 5’ 14’ BUILDING HEIGHT Hartzell Street NORTH CONFORMANCE TO ZONING STANDARD PLAN MAX. BUILDING COVERAGE: 40.0% vs 30% IMPERVIOUS SURFACE NONCONFORMING CORNER SIDE YARD: 6’ vs 15’ INTERIOR SIDE YARD: 3’ vs 5’ FRONT YARD: 19’ vs 19’ GARAGE SETBACK: 3’ vs 15’ HEIGHT: 14’ vs 35’25’ 133’ SITE PLAN OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee DECEMBER __, 201814’ 14’ OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee JANUARY, 2019 342 of 385 2626 Reese Avenue, Evanston, Illinois Presentation of Proposed Design & Requested Variances EVANSTON DAPR COMMITTEE; AUGUST 29, 2019OAKTON-CUSTER PARTNERS, LLC Preferences for Specific Design Aspects Please indicate your preference for specific design aspects for Option #4. 1. I like the footprint (area) of the house. A. Strongly Agree B. Agree C. Disagree D. Strongly Disagree 2. I like the height of the house. A. Strongly Agree B. Agree C. Disagree D. Strongly Disagree 2. I like the architectural style of the house. A. Strongly Agree B. Agree C. Disagree D. Strongly Disagree OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee DECEMBER __, 2018OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee JANUARY, 2019 343 of 385 2626 Reese Avenue, Evanston, Illinois Presentation of Proposed Design & Requested Variances EVANSTON DAPR COMMITTEE; AUGUST 29, 2019OAKTON-CUSTER PARTNERS, LLC Preferences for Specific Design Aspects Please indicate your preference for specific design aspects for Option #4. 4. I think the yards for the house (excluding garage) are appropriate. A. Strongly Agree B. Agree C. Disagree D. Strongly Disagree 5. I like the garage and parking. A. Strongly Agree B. Agree C. Disagree D. Strongly Disagree OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee DECEMBER __, 2018OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee JANUARY, 2019 344 of 385 2626 Reese Avenue, Evanston, Illinois Presentation of Proposed Design & Requested Variances EVANSTON DAPR COMMITTEE; AUGUST 29, 2019OAKTON-CUSTER PARTNERS, LLC Preferences for the 4 Design Options 1. My preference for house design on this lot is: A. Option #1 B. Option #2 C. Option #3 D. Option #4 OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee DECEMBER __, 2018 Option #1 Option #2 Option #3 Option #4 OAKTON-CUSTER PARTNERS, LLC 2626 Reese Avenue, Evanston, Illinois Neighborhood Discussion of House Design Evanston Planning & Zoning Committee JANUARY, 2019 345 of 385 2626 Reese 2626 Ewing 3003 Park Place 3000 Thayer Street HOUSES ON 25 FOOT-WIDE LOTS IN THE SURROUNING AREA OF 2626 REESE 2910 Lincolnwood 346 of 385 feet meters 10 3 347 of 385 feet meters 10 4 348 of 385 feet meters 10 3 349 of 385 feet meters 10 3 350 of 385 feet meters 10 4 351 of 385 352 of 385 353 of 385 For City Council meeting of February 11, 2019 Item P5 Ordinance 4-O-19, Map Amendment and Planned Development at 1714-1720 Chicago Ave. For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Community Development Director Scott Mangum, Planning and Zoning Manager Carlos Ruiz, Senior Planner/Preservation Coordinator Subject: Ordinance 4-O-19, Map Amendment and Planned Development, 1714- 1720 Chicago Avenue, 18PLND-0053 Date: January 16, 2019 Recommended Action: The Plan Commission and staff recommend denial of Ordinance 4-O-19 for approval of a Map Amendment from the R6 General Residential to the D3 Downtown Core Development District and a Planned Development for a 13-story office building with 112 on-site parking spaces. Passage of the Map Amendment shall require a favorable vote of three-fourths (3/4) of all the Aldermen per City Code 6-3-4-7 because a petition signed and acknowledged by 30% of owners of property within 500-feet of the subject property was submitted to the City. The proposal includes the following site development allowances: ● FAR of 5.0, where the maximum permitted FAR in the D3 district is 4.5. ● Building height of 127 feet to roof (excluding eligible parking levels), where the maximum permitted height of a building in D3 is 85 feet to roof. ● 112 parking spaces with 22 compact stalls where the minimum required number of parking spaces is 213, in addition to a purchase-sale agreement to replace the 74 library parking spaces onsite, and where compact stalls are not allowed. ● Front yard setback of 25-feet, where 31.4 feet is required. ● North side yard setback of 5-feet proposed, where 15-feet is required. ● South side yard setback of 5-feet proposed, where 15-feet is required. ● Canopy yard obstruction of 9.7 feet into the required front yard, where a maximum obstruction of 3.1 feet (10%) is allowed. The applicant is working with the City to secure additional parking spaces in the Church Street and/or Sherman garages which are located within 1,000 feet of the subject property. If authorized by the City Council, a tentative agreement in perpetuity would Memorandum 354 of 385 enable the proposed development to be compliant with City of Evanston parking requirements and remove the need for the requested site development allowance for the number of parking spaces. Livability Benefits: Built Environment: Provide compact and complete streets and neighborhoods Economy and Jobs: Expand job Opportunities Background: The applicant proposes to construct a 13-story, office building with a gross floor area of approximately 136,000 square feet of gross floor area and 112 parking spaces. 1714-1720 Chicago Ave Proposed Planned Development The 26,750 sq. ft. site consists of two parcels with a total of 143 feet of frontage on the west side of Chicago Avenue between Church and Clark Streets. The current use of the City owned property is as metered public Parking Lot Number 3. The uses immediately surrounding the site include the three story Woman’s Club to the south at 1702 Chicago Avenue (built in 1912) a Colonial Revival Evanston landmark, also listed in the National Register of Historic Places, and the Frances Willard Museum Campus to the north. In 2010 the Campus was designated as a local historic district. The district includes the following buildings: 1724 Chicago Avenue (built in 1865) a Gable-Front Side-Hall Vernacular Greek Revival; 1728-1730 Chicago Avenue (built in 1865) a Gothic Revival – the Frances Willard’s house at 1728 Chicago Avenue (addition built in 1882) an Evanston landmark, also listed in National Register of Historic Places as a National Historic Landmark; The Administration Building (built in 1910, additions 1922 and 1940); and 1732 Chicago Avenue, a Stick Style (the shed-roof, wraparound porch is a 1909 addition). 355 of 385 To the east is the nine-story Evanston Place Apartment Building with the City’s Church Street Parking Garage. To the immediate west is the four-story Evanston Public Library, and the McManus Center, a seven-story residential building owned by Northwestern University. Site Layout: The site is irregularly shaped with approximately 143 feet of frontage along Chicago Avenue; however, the northern portion of the site is deeper than the southern portion, with the alley bending around the property line. The applicant proposes that the City vacate a portion of the alley to extend the property line and proposed building further south which would further constrict vehicular movements around the bend in the alley. To compensate, the applicant also proposes to reconfigure the curbing in the alley, removing a mature tree and a portion of sidewalk leading from the alley parking to library entrances, in order to make vehicular movements to alley loading areas of the proposed building, the library, and the McManus Center feasible. The following alley site plan depicts these changes. The massing of the proposed building is in 2 sections: a four-story brick and modular stone veneer building housing the office lobby and parking on the ground floor and 356 of 385 upper 3 levels, and a 9-story glass and cast stone veneer office portion above that is pulled back from the base. The top two stories are also pulled back from the seven stories below, reducing the massing of the building. The nine stories above the base are primarily a curtain wall with aluminum or steel windows and spandrels between floors. The curtain walls are flanked by four nine-story sections, in cast stone and glass aluminum/steel windows. The lower podium portion of the building is proposed with 5-foot setbacks to the north and south property lines and is set back 25-feet from the east property line. The front entrance to the building is through a curtain wall in glass with aluminum or steel windows with a metal canopy over the main entrance leading to the lobby. The main entrance is flanked by two four-story sections in cast stone, modular brick and aluminum or steel windows with powder coat finish to block the view of the parking levels within the four-story base of the building. The total required parking for this project is 213 spaces. A total of 112 parking spaces are proposed with 22 of those spaces being considered compact, thereby not meeting the minimum code requirements. A minimum code required parking space is 8.5 feet by 18 feet. The applicant has stated that the 21 ground level spaces, 7 of which are compact, would be open to the public at all hours, with the remaining parking available to the public after office hours and on the weekends. A bike room with 50 bike parking spaces for office employees will be located on the ground floor of the building. Vehicular access will be from the alley just west of the property. A loading bay is located at the rear of the building with access from the alley. The garage entrance is toward the southern portion of the building with cars entering facing east, while the loading and refuse area will be located at the northern end of the building with vehicles entering from the south via Church Street. The building does not meet required setbacks for the proposed D3 Zoning District with the exception of the rear setback along the west property line. A front yard setback of 25-feet is proposed, where the block average of 31.4 feet is required, and side setbacks of 5 feet are proposed where 15 feet is required adjacent to the residentially zoned properties to the north and south. Additionally, a 9.7 foot canopy would project more than the allowed 10 percent into the required front yard setback. The actual building height is 167 feet to the roof with four stories of parking. The height of the floors dedicated to parking may be deducted from the maximum height allowed, up to 40 feet, per Section 6-11-4-8. With this reduction the portion of the building that counts toward the maximum height requirement is 127 feet tall. 357 of 385 Proposed First Floor Plan Compliance with the Zoning Ordinance The intent of the D3 Downtown Core Development district is: “…to provide for the highest density of business infill development and large scale redevelopment within downtown Evanston. The district is also intended to encourage and sustain mix of office, retail, and residential uses. Planned developments are encouraged as a special use in the D3 district..." Map Amendment The site currently lies in the R6 General Residential District, as does the entirety of the east and west facing block faces on Chicago Avenue. The applicant is requesting a map amendment to reclassify the zoning of the property to the D3, Downtown Core Development District, which allows the most intense development within the City. A new office building would not be allowed within the R6 District. While the maximum height permitted is 85’ in both districts, the maximum site development allowance in the R6 District would only permit an additional 12’ of building height. More restrictive setback, lot coverage, and impervious surface coverage requirements would also apply in the R6 District. 358 of 385 Zoning map of the area surrounding the site, development site marked with harsh marks: Planned Development The applicant is requesting Special Use approval for a Planned Development to construct the 13-story (127-foot high) office building with 112 parking spaces. The applicant is requesting approval of seven site development allowances: Site Development Allowances Requested Required / Max. Permitted in the D3 District Site Development Allowance Proposed Exceeds Max Site Development Allowance Building Height 85 feet (not including up to 4 floors of parking) +85 feet= 170 feet (not including up to 4 floors of parking) 127 feet (167 feet including 4 parking levels) No Floor Area Ratio 4.5 +3.5 = 8.0 5.0 No 359 of 385 # of parking spaces 213 N/A 112 (22 compact) N/A Front setback (east property line) 31.4 feet (block face average) N/A 25 feet N/A Side setbacks (north and south property lines) 15 feet (abutting side property line of residential district) N/A 5 feet (north and south) N/A Canopy Yard Obstruction (north property line) 3.1 feet (10% obstruction) N/A 9.7 feet N/A Parking and Traffic: The office use requires 2 parking spaces per 1,000 square feet, however, by code the first 3,000 square feet are excluded and the total is reduced by 20% in downtown. Based on the gross floor area, which excludes parking and mechanical areas, 213 parking spaces are required. The applicant is proposing a total of 112 parking spaces, with 22 of those of a smaller size than the minimum allowed, and an additional 21 reserved for public use. In sum, on-site parking would be provided at a ratio of 0.67 spaces per 1,000 square feet of office space. The applicant has also proposed to lease 122 parking spaces, the difference between the zoning code required 213 spaces and the proposed 91 spaces that would be available to office tenants in the building, within City-owned parking garages for the first year, with the parking needs to be reevaluated at that point. The applicant submitted both a Parking Study and Traffic Impact Analysis prepared by Eriksson Engineering Associates, Ltd. The traffic study looked at the additional traffic generated by the office building, along with nearby developments and other area traffic growth, and developed the following conclusions and recommendations: 1. The street network can accommodate the additional traffic from the proposed project, nearby developments, and other traffic growth. 2. The location of the site and the availability of public transportation, walking and biking will minimize the volume of vehicular traffic generated by the site. 3. Indoor bike storage is proposed as part of the building plan. 4. All intersections within the study area work at acceptable levels of service and delay. There in a small increase in delays from the projected traffic growth. 5. The proposed loading dock can serve semi-trailer deliveries and refuse trucks. The parking study, prepared for the applicant by prepared by Eriksson Engineering Associates, Ltd., looked at the proposed parking supply compared with usage within 360 of 385 existing lots and garages and concluded: 1. The proposed office parking garage will provide both public and private parking spaces with 21 public spaces until 5:00 PM on weekdays and 112 public spaces after 5:00 PM and on weekends. The remaining spaces will be for office tenants (91 spaces during the day and shared at other times). 2. Parking surveys indicate the existing usage of the combined surface lot/library garage (53 vehicles) can be accommodated by the new office garage public area and the library garage (55 daytime spaces). During the evenings and weekends, 112 public spaces will increase the parking supply from 74 spaces for library patrons. 3. Office parking will be provided by a combination of on-site parking (91 spaces) and off-site public parking garages (70-80 spaces in the Chicago Avenue and 40-50 spaces in the Sherman or Maple garages). The off-site leased spaces will be leased for a duration of 12 months. After a period of 12 months the city will revisit and assess the need for said leased spaces with an option to reduce the number of spaces if not utilized. The proposed parking plan will still accommodate the existing needs of the area during the day and provide additional public parking in the evening and during the weekends. 4. The developer will fund the initial cost for installation of a parking signage and detection system for availability of off-site parking in the Church Street and Library Parking garages. The ongoing cost and maintenance of this equipment will be the responsibility of the city. Public Benefits: The applicant has presented the following public benefits, aside from developing the property and paying property taxes, as part of the Planned Development proposal: 1. Establish the first ever “Evanston High School Student Pilot Internship” for students pursuing an interest in Land Development and Construction Management at the proposed development. 2. Create a Public/Private Bike Room to serve the immediate public/501C3 employees while also promoting bike usage when possible. 3. Agree to add additional conduit devoted for a future pair of Electrical Vehicles parking spots in the Public Spaces. 4. Replace Public Parking Spaces with Covered Public Spaces while providing off-site parking as well. 5. Allow the City to have full parking access for public use after 5:00 PM on weekdays and full access all hours Saturday and Sunday. 6. Attended to the Evanston Bird Club President’s concerns with Bird Strikes at the building with placement of trees and landscaping at the site. 7. Agreed to hire a local arborist to evaluate the condition of existing trees and explore options with regards to those certain trees. 8. $4M purchase price to the City of Evanston at the closing to Balance the Budget or provide subsidy for much needed programs within the City. 361 of 385 9. Installation of landscaping and street trees within the parkway on the west side of Chicago Avenue. 10. Installation of signed crosswalk in alley west of building. 11. Replacement and/or upgrading of pavement in north-south alley between Church Street and Clark Street. 12. Exceed the minimum City of Evanston set asides for local Labor, particularly local MBE/WBE participation. Developer will coordinate GC to outreach into City Local Labor. Real Estate Purchase and Sale Agreement On October 26, 2017, the City and Chicago Avenue Partners LLC entered into the Agreement for Purchase and Sale of the subject property. The Contract contained certain terms that the Purchaser must meet per contract in order for the City to sell the Property: ● Purchase price of the property was originally $5 Million. As stated in Section 3 of the Real Estate Agreement, the purchase price was reduced from $5M to $4 Million in consideration of the reduction in height of the building from 14 to 11 stories. Since that time, the proposed development is now 13 stories. The purchase price for the property is still $4 Million. ● Paragraph 6(e) of the Real Estate Agreement outlines that the existing 75 spaces at the Subject Property must be replaced and inserted into the development as public parking, in addition to the amount needed by Code. The subject development has a total of 112 spaces, however, only 21 spaces would be available to the public during business hours. The required parking for the property is 213 parking spaces. The purchaser never sought an amendment to the contract to address either of these issues. Attached is a copy of the real estate contract for your reference. Conditions If the City Council were to approve Ordinance 4-O-19, the following conditions of approval are included: 1. Prior to issuance of building permit, the applicant shall record a Plat of Vacation for the requested alley vacation with Cook County Recorder of Deeds. 2. Within one year of the issuance of the final Certificate of Occupancy for the building, the applicant must submit a traffic study analyzing the turning movements and parking utilization within the garage accessed off of the alley immediately west of the site including analysis of any traffic incidents adjacent to the site. Based on the analysis of the traffic study, the City reserves the right to require additional traffic calming measures or operational restrictions. 3. Deliveries for the office building must be performed from the alley and are prohibited during the hours of 7 AM – 9 AM and 4 PM – 6 PM Monday through Friday. 4. The applicant shall pay a one-time contribution of $20,000 to the City’s Public Art Fund for the Installation of a piece of public art in the immediate neighborhood. 362 of 385 5. The development shall include a minimum of two publicly accessible Electric Vehicle charging stations. 6. The building shall incorporate bird friendly measures, including non-reflective glass windows, doors and balconies, minimize any external lighting from 12:00 am until after dawn during Spring and Fall migration, and avoid guy wires and roof lighting that pose a bird hazard. 7. The applicant shall provide for the installation of parking signage and detection systems indicating availability of off-site parking in the Church Street and Library Parking garages from signage located at the office building parking garage. 8. The applicant shall provide for the purchase and installation of two pay stations as replacement for parking meters on Chicago Avenue. 9. The applicant shall enter a lease agreement for 122 parking spaces within City parking garages. 10. The applicant shall install landscaping improvements and street trees within the parkway on the west side of Chicago Avenue between Church Street and Clark Street. 11. The applicant shall install a signed crosswalk in alley west of the proposed building. 12. The applicant shall replace and/or upgrade the pavement in north-south alley between Church Street and Clark Street as deemed necessary by the Director of the Public Works Agency. 13. The applicant agrees to employ at least five Evanston residents, with a goal of 10 Evanston residents, during construction. 14. The proposed planned development shall substantially conform to the plans and documents attached to this report. 15. The applicant must agree to a Construction Management Plan (CMP) before issuance of the building permit. 16. Any change in use must be approved as an amendment to the Planned Development. Standards of Approval The proposed development must satisfy the Zoning Ordinance standards for a Map Amendment in Section 6-3-4-5, Special Use in Section 6-3-5-10, the Standard for Planned Development in Section 6-3-6-9, and standards and guidelines established for Planned Developments in the D3 Downtown Core Development District (Section 6-11-1- 10). Staff finds that the proposed development meets some of the standards for approval; however, there are several points of concern. Standards for Map Amendment (Section 6-3-4-5) The proposed Map Amendment is consistent with the Comprehensive Plan goals, objectives, and policies as a TOD contributing to the vibrant downtown area, however, the scale and mass of the proposed building in context with the adjacent landmark structures may not satisfy the objective to identify and protect Downtown’s historic 363 of 385 landmarks. The adequacy of the public facilities following the proposed alley vacation is also questionable given that vehicular turning movements to access loading at the proposed and adjacent buildings would be compromised. Standards for Special Use (Section 6-3-5-10) A Planned Development is listed as a special use in the D3 Downtown Core Development district. The proposal is in keeping with some of the purposes and policies outlined in the Comprehensive Plan and the Zoning Ordinance if a Map Amendment from the R6 Zoning District is granted. The proposed office building will not cause a negative cumulative effect when considered in conjunction with other special uses in the area. An office development is appropriate within downtown; however, the height, mass, and scale of the proposed development may not be compatible with the adjacent landmarked institutional uses. As such, the proposal may diminish the value of these institutions, but would likely not diminish the value of other properties in the downtown. As indicated above, the proposal can be adequately served by most public facility infrastructure already available. The street and sidewalk network, as well as water, sewer, electricity and gas infrastructure already exist and service the existing building and structures on the site, however, the vehicular movements in the adjacent alley would be compromised and off-site parking within City parking garages is proposed to serve the building. Staff has concerns regarding the public parking loss from existing conditions and vehicular movements in the alley. The applicant has submitted a parking and traffic study that explains that there will be minimal effect to the level of service on existing surrounding roadways. The access to the parking garage and loading dock will be provided via the alley, which is currently utilized by vehicular traffic in addition to pedestrians accessing the library. Finally, with a Map Amendment from the R6 to the D3 Zoning District, the proposal would meet all zoning requirements except for the seven site development allowances requested and outlined above. Standards and Guidelines for Planned Developments in D3 District (Sections 6-3-6-9 and 6-11-1-10) If the Map Amendment to the D3 Zoning District is granted, the proposed Planned Development generally complies with purposes and the intent of the Zoning Ordinance. The proposal is an office development that is a compatible land use within the larger downtown area, however, the height, bulk, and scale of the proposed project is significantly greater than that of the adjacent landmarked properties within the R6 Zoning District. As previously described, the proposal is in keeping with some of the purposes and policies outlined in the Comprehensive Plan. 364 of 385 The site layout causes concern with regards to both safety and continuity of a pedestrian and walkable experience. There is a lack of active uses on the ground floor and in the base of the building and the proposed location of the building within the existing public alley creates potential conflicts for loading operations at the proposed and adjacent buildings. Legislative History: January 9, 2019 – The Plan Commission recommended denial 4-1 of the proposed development. December 12, 2019 – The Plan Commission opened the public hearing and heard testimony by the applicant and general public. At the request of a property owner within 1000-feet, the hearing was continued to January 9, 2019. November 14, 2018 – The Design & Project Review Committee (DAPR) recommended denial of the proposed development at the November 14, 2018 meeting citing concerns with vehicular turning movements in the alley, pedestrian safety, lack of on-site public parking, scale of the development adjacent to landmark buildings, the number of site development allowances, and the lack of public benefits provided among other items. July 11, 2018 – The Design & Project Review Committee (DAPR) reviewed the development and requested additional information and study of vehicular turning movements in the alley, scale of the development adjacent to landmark buildings, the number of site development allowances, and the inclusion of public benefits for the proposed project. The applicant requested that the item be held at DAPR while the information was gathered. Attachments ● Proposed Ordinance 4-O-19 ● Petition in Opposition to Zoning Map Amendment ● 110-R-18, Authorizing the City Manager to Execute an Amendment to the Purchase and Sale Agreement, adopted December 10, 2018 ● Link to Plan Commission Packet of January 9, 2019 ● Link to Plan Commission Packet of December 12, 2018 ● Draft Minutes from January 9, 2019 Plan Commission meeting ● Minutes from December 12, 2018 Plan Commission meeting 365 of 385 To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Director of Community Development Scott Mangum, Planning & Zoning Manager Melissa Klotz, Zoning Administrator Subject: Ordinance 9-O-19, Granting a Special Use for a Ground-Floor Medical Office and Major Zoning Relief for No Additional Parking at 524 Main St. Date: February 4, 2019 Recommended Action The Zoning Board of Appeals and City staff recommend adoption of Ordinance 9-O-19 granting special use approval for a ground-floor Medical Office, North Shore University Health System, and major zoning relief for no additional parking spaces where 7 additional parking spaces are required for a Medical Office, in the C1a Commercial Mixed-Use District and the oDM Dempster-Main Overlay District. The applicant has complied with all zoning requirements and meets all of the standards for special use and major variations for this district. Livability Benefits Health & Safety: Improve health outcomes Equity & Empowerment: Ensure equitable access to community assets Summary 524 Main St. is the corner unit of The Main mixed-use building on the southeast corner of Main St. and Chicago Ave. The applicant proposes to operate an urgent care clinic, North Shore University Health Clinic, a ground-floor medical office. 524 Main St. is located in the C1a Commercial Mixed-Use District and the oDM Dempster-Main Overlay District. The oDM Dempster-Main Overlay District was established in early 2015 to ensure non- retail activities located on the ground-floor within the Dempster and Main St. commercial corridors do not cause a negative cumulative effect on the business districts. The oDM requires special use approval for all new ground-floor Offices and Financial Institutions. Since the regulation was enacted, one special use was applied for and granted for a Financial Institution, First Bank & Trust, at 520 Main St (also in The Main), and has one Memorandum For City Council meeting of February 11, 2019 Item P6 Ordinance 9-O-19, Special use for a Ground-Floor Medical Office with No Additional Parking at 524 Main St. For Action 366 of 385 special use request for a ground-floor Medical Office (chiropractor, 705 Main St.) in process, currently with City Council. North Shore University Health Clinic proposes to operate an immediate care clinic for walk-in care without appointment for non-emergencies. The 3,000 sq. ft. space will feature a lobby/waiting room, exam rooms, and associated support space. The lobby/waiting room is located at the front of the space and includes transparent windows along the entire Main St. frontage as well as one window along the Chicago Ave. frontage. The three exam rooms and a storage space are located along the Chicago Ave. frontage and will be covered with film or blinds for patient privacy. The ZBA recommendation for special use approval includes the condition that window coverings shall not contain advertising or commercial signage. The facility will operate from 8am-9pm Monday – Thursday, and 8am – 8pm Friday – Sunday. The facility will utilize three employees per shift: a receptionist, doctor, and medical support staff person/nurse. The applicant anticipates 22 patient visits per day, who may then patronize other nearby businesses such as a pharmacy or convenience store. The hours of operation of the facility align well with the existing business district. The Zoning Ordinance requires seven additional parking spaces for a Medical Office of this size. The Main was approved as a planned development with a site development allowance (zoning relief) to reduce the amount of required parking for the entire mixed- use development. The planned development includes a requirement for an off-site parking lot at 935 Chicago Ave. specifically to be used by office/commercial business employees of The Main. The existing building comprises the entire lot so there is no available location to add additional parking. There are 30 parking spaces on the ground floor of the parking garage available for public use. 8 of those spaces will be available for patient use even though the applicant believes the urgent care facility will only utilize 3-5 parking spaces per hour for patients. All urgent care employees will park in the off- site parking lot at 935 Chicago Ave. or utilize public transportation. Patients who park in the parking garage will exit the man door out to the Chicago Ave. sidewalk and then walk through the front entrance to the immediate care center at the sidewalk intersection of Chicago Ave. and Main St. To return to vehicles in the parking garage, patients will walk out the front door and return down the Chicago Ave. sidewalk into the parking garage. As recommended by the ZBA, the man door that leads into the parking garage on Chicago Ave. must remain unlocked from the outside during hours of operation of the urgent care clinic. Deliveries and pick-up of medical supplies and waste will occur via the building’s central loading berth off of the alley. The applicant agreed to this in testimony at ZBA. However, staff recommends the following condition within the special use ordinance (as proposed in Ord. 9-O-19) to ensure deliveries do not occur on Chicago Ave. and Main St. Deliveries and pick-up of medical supplies, lab specimens, or other equipment related to the use must be made via the loading berth off of the alley and shall not occur on Chicago Ave. and/or Main St. 367 of 385 No exterior modifications to the property are proposed other than signage. The proposed window coverings on the Chicago Ave. frontage are considered signage and will likely need a signage variation and DAPR approval. City is aware of concerns from the surrounding business district related to ground-floor office uses and their impact on nearby retail. Comprehensive Plan Some objectives from the Evanston Comprehensive General Plan that apply to this application include: Objective: Maintain the appealing character of Evanston’s neighborhoods while guiding their change. Objective: Recognize the benefits of mixing residential, commercial, and institutional uses in neighborhoods. The proposed urgent care will provide a needed service to the surrounding community in a vacant space that has not been able to secure a retail tenant. Legislative History January 15, 2018: The ZBA unanimously recommended approval of the special use and major zoning relief with the following conditions: 1. Hours of operation shall not exceed 8am-9pm. 2. Additional signage including "no drop-off parking," and "free patient parking located in garage" is required. 3. Employees shall park in the off-site parking lot. 4. 8 dedicated parking stalls for patients are required within the parking garage. 5. No advertising/commercial nature on the window coverings. 6. Chicago Ave. parking access pedestrian door shall remain unlocked from the outside during operational hours. 7. Substantial compliance with the documents and testimony on record. Attachments Proposed Ordinance 9-O-19 January 15, 2019 ZBA Draft Meeting Minutes Excerpt Findings for Special Use Findings for Major Variations January 15, 2019 ZBA Packet 368 of 385 1/23/2019 2/5/2019 9-O-19 AN ORDINANCE Granting a Special Use Permit and a Major Variation for a Medical Office Located at 524 Main Street in the C1a Commercial Mixed-Use District and the oDM Dempster-Main Overlay District (“North Shore University Health System”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on January 15, 2019, pursuant to proper notice, to consider case no. 18ZMJV-0106, an application filed by Jeremy Hall (the “Applicant”), lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 524 Main Street (the “Subject Property”) and located in the C1a Commercial Mixed-Use District and oDM Dempster-Main Overlay District on the ground floor of the North Shore University Health System, for a Special Use Permit to establish, pursuant to Subsection 6-15-17-5 of the Evanston City Code, 2015, as amended (“the Zoning Ordinance”), a ground floor office, and a Major Variation pursuant to Subsection 6-16-3-5, Table 16B of the Zoning Ordinance on the Subject Property; and WHEREAS, the Applicant requests the following Major Variation: (A) The Applicant requests an increase of zero (0) parking spaces where an increase of seven (7) parking spaces is required on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Medical Office and Major Variation met the standards for Special Uses in Section 6-3-5 and for the Major Variation in Section 6-3-8-12 of the Zoning Ordinance and recommended City Council approval thereof; and 369 of 385 9-O-19 ~2~ WHEREAS, at its meeting of January 28, 2019, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 18ZMJV-0106; and WHEREAS, at its meeting of January 28, 2019, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Medical Office and the Major Variation on the Subject Property as applied for in case no. 18ZMJV-0106. SECTION 3: The Major Variation approved hereby is as follows: (A) Approval to have zero (0) parking spaces on the Subject Property. Table 16-B of Subsection 6-16-3-5 requires an increase of seven (7) parking spaces for a total of one hundred fifty-two (152) parking spaces is required on the Subject Property. SECTION 4: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit and Major Variations, violation of any of which shall constitute grounds for 370 of 385 9-O-19 ~3~ penalties or revocation of said Permit pursuant to Subsections 6-3-5 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Hours of Operation: The Applicant may operate the Medical Office authorized by this ordinance only between the hours of 8:00 a.m. and 9:00 p.m. on any given day. C. Signage: The Applicant must provide additional signage in front of the Medical Office with the following information: (1) indication of where no drop -off parking is permitted; and (2) indication that free patient parking is located in the garage. D. Employee Parking: The Applicant must require employees of the Subject Property to only park in an off-site parking lot. E. Patient Parking: The Applicant must provide eight (8) dedicated parking stalls for patients within the parking garage. F. Advertising: No advertising or commercial signs are permitted on the window coverings of the Medical Office. G. Access: The Chicago Avenue parking access pedestrian door shall remain unlocked from the outside during operational hours of the Medical Office. H. Deliveries and Pick-Ups: Deliveries and pick-ups for medical supplies, lab specimens, or other equipment related to the use must be made through the rear of the Subject Property and is prohibited from use through the front entrance accessible by Main Street/Chicago Avenue. I. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” 371 of 385 9-O-19 ~4~ SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 8: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 9: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel 372 of 385 9-O-19 ~5~ EXHIBIT A LOT "A" IN THE MAIN CONSOLIDATION, BEING A CONSOLIDATION OF LOTS 1, 2, AND 3 IN BLOCK 11 IN WHITE'S ADDITION TO EVANSTON IN SECTION 19, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED JANUARY 5, 1977 AS DOCUMENT NUMBER 23769201, IN COOK COUNTY, ILLINOIS. PIN: 11-19-401-024-0000 COMMONLY KNOWN AS: 524 Main Street, Evanston, Illinois. 373 of 385 Page 1 of 4 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES EXCERPT ZONING BOARD OF APPEALS Tuesday, January 15, 2019 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Lisa Dziekan, Scott Gingold, Mary Beth Berns, Myrna Arevalo, Mary McAuley, Kiril Mirintchev Members Absent: Violetta Cullen Staff Present: Melissa Klotz Presiding Member: Mary Beth Berns Declaration of Quorum With a quorum present, Chair Berns called the meeting to order at 7:00 p.m. Minutes Ms. McAuley motioned to approve the meeting minutes of October 16, 2018, which were seconded by Ms. Dziekan and approved 3-0 with three abstentions. New Business 524 Main St. ZBA 18ZMJV-0106 Jeremy Hall, potential lessee, applies for a special use permit for a ground-floor Medical Office, North Shore University Health System, in the C1a Commercial Mixed-Use District and the oDM Dempster-Main Overlay District (Zoning Code Section 6-15-17-5), and for major zoning relief for parking. The applicant requests an increase of zero parking spaces where an increase of 7 parking spaces is required for a Medical Office, and where a parking reduction for a total of 152 spaces (including 25 off-site) was granted by Planned Development Ord. 32-O-14 (Zoning Code Section 6-16-3-5 Table 16B). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Kent Swanson, Riverside Development, explained the proposal: Apartments in the building are currently 90-97% leased, office is 100% leased, and commercial spaces are all leased except for one. The second floor office uses do not park in the parking garage at all. North Shore will have 8 parking spaces in the garage for patient parking, and 3 in the off-site parking lot for employees. Ms. Dziekan asked if the other retail space is under lease negotiations and Mr. Swanson explained it was pre-leased but that fell through and another business has not yet been secured. 374 of 385 Page 2 of 4 Zoning Board of Appeals John Zahara, project manager for North Shore, continued: 3,200 sq ft space that will feature an urgent care facility Urgent care is a benefit to the community because it is a faster option that seeing a personal doctor since it is walk-in without appointment, and it is cheaper than going to an emergency room for immediate care in a non-emergency. Hours of operation will be 8am-9pm Sunday – Thursday and until 8pm on weekends. There are 2100 patients of North Shore within the 60202 zip code that will now be able to stay within their neighborhood for care. There will be 3 employees per shift, who will park in the off-site parking lot. Parking garage has exit door onto Chicago Ave. and that door will remain unlocked from the outside during operational hours of the urgent care clinic. Deliveries will arrive by van at the loading dock off of the alley, at most two times per week Medical waste is disposed of by a special waste company that comes into the clinic to get it a few times a week. Ms. Dziekan inquired about the Chicago Ave. window treatments. The applicant explained the only way the interior layout works is with the patient rooms along Chicago Ave. The applicant is currently exploring what kind of window coverings or graphics will be used, and understands the coverings will be reviewed by the City as signage. Ms. Dziekan stated it would be great if the window graphics could be done in conjunction with the business district. Mr. Swanson agreed and noted some newer artistic ¾ window graphics in the area that would be great to replicate. Mr. Mirintchev noted the front door is not set up well for a stretcher to get in and out. The applicant explained a stretcher would only need to get through there if 911 were called, just like any other business. Ms. Dziekan asked if there is a drop off area on the street, and the applicant explained no, but cars might pull up north of the street parking for drop offs. Ms. Klotz verified a drop off parking space will not be added on the street. Mr. Gingold asked how free patient parking will be promoted, and the applicant stated it will be noted on their website. Chair Berns asked if signage for no patient drop offs should be installed. Ms. McAuley noted there are already a lot of drop offs in that area for the CTA and Metra station, so the neighborhood is already used to drop offs and a few more won’t make a difference. The applicant explained the underground parking is full, the off-site parking is ⅓ full, and the retail parking garage is very lightly used - maybe ⅓ full, so there is more than enough parking available for the entire building and all uses. Jason Mutz, 811 Hinman Ave., stated he is a huge proponent of good healthcare but this is a terrible location for an urgent care clinic. The parking in the neighborhood is very tight. Most surrounding businesses have pedestrian customers but an urgent care will bring people by vehicle. 375 of 385 Page 3 of 4 Zoning Board of Appeals Mr. Gingold agreed that street parking in the neighborhood is extremely difficult, but stated the 8 garage parking spaces for patients sounds adequate to serve an average of 22 customers a day so this use should not further impact the street parking situation. Chair Berns stated staff could monitor the street parking and if staff finds an issue that can be addressed informally or through the Parking Division. Yun Park, 1231 Chicago Ave., owner of Soapies, stated that as a frequent visitor to The Main, there is always parking in the garage but it seems like most people are not aware there is free parking there. Katherine Gotsick, Executive Director of the Main-Dempster Mile, stated there are a range of opinions about this use within the merchant group so there is no official stance in support or opposition. Mr. Swanson explained he did reach out to many surrounding businesses and it appeared the businesses located west of the train tracks did not seem to care either way about this proposal. Ms. Dziekan asked if the developer would be amenable to a commitment to lease the last remaining space in the building to a retail tenant, and the property owner responded he cannot guarantee that since leasing has proved difficult. Chair Berns noted signage that points out free patient parking should help alert the community that there is parking in the garage. Ms. Dziekan agreed, and stated the retail parking sign may not be clear enough to indicate it is parking for patients too. Deliberation: Mr. Gingold noted the parking is a big issue for the neighborhood, but this is a small urgent care facility with three employees who will park in the off-site lot, and the eight designated patient parking spaces in the garage sounds adequate given there are only 3 exam rooms. The building needs parking signage that specifies there is free parking for patients (not just retail). Ms. McAuley and Ms. Dziekan agreed, and Ms. Dziekan noted it can be difficult to find a retail tenant. Ms. Arevalo agreed that signage can alleviate the parking concern. Mr. Mirintchev agreed, and noted a different business than a Medical Office in that space might have a larger parking demand and make the neighborhood parking situation worse. Chair Berns stated the window coverings should have local art, no branding or advertising, and the 70/30 coverings that allow some natural light into the exam rooms are desirable. Standards for Variation: 1. Yes 2. Yes 3. Yes 376 of 385 Page 4 of 4 Zoning Board of Appeals 4. Yes 5. Yes 6. Yes 7. Yes Standards for Special Use: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Mr. Gingold motioned to recommend approval of the special use and major variation with the following conditions: 1. Hours of operation shall not exceed 8am-9pm. 2. “No drop off” parking signage is required. 3. Additional signage clearly signaling that free patient parking is located within the building. 4. Employees shall park in the off-site parking lot. 5. 8 dedicated parking spaces within the garage are required for patients. 6. No advertising/commercial nature on the window coverings. 7. Chicago Ave. parking access door must remain unlocked during operational hours. The motion was seconded by Ms. Arevalo and unanimously recommended for approval. 377 of 385 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on January 15, 2019, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 6-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 6-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 6-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 6-0 Case Number: 18ZMJV-0106 Address or Location: 524 Main St. Applicant: Jeremy Hall, North Shore University Health System Proposed Special Use: Ground-Floor Medical Office in the oDM Dempster-Main Overlay District 378 of 385 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 6-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 6-0 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 6-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 6-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 6-0 and, based upon these findings, and upon a vote __6__ in favor & __0__ against Recommends to the City Council _____ approval without conditions _____ denial of the proposed special use __x__ approval with conditions specifically: 1. Hours of operation shall not exceed 8am-9pm. 2. Additional signage including "no drop-off parking," and "free patient parking located in garage" is required. 3. Employees shall park in the off-site parking lot. 4. 8 dedicated parking stalls for patients are required within the parking garage. 5. No advertising/commercial nature on the window coverings. 6. Chicago Ave. parking access pedestrian door shall remain unlocked from the outside during operational hours. 7. Substantial compliance with the documents and testimony on record. Attending: Vote: Aye No ___X__ Mary Beth Berns __X__ ____ ___X___ Myrna Arevalo __X__ ____ ___X___ Scott Gingold __X__ ____ 379 of 385 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 _______ Violetta Cullen _____ ____ ___X___ Lisa Dziekan __X__ ____ ___X___ Mary McAuley __X__ ____ ___X___ Kiril Mirintchev __X__ ____ 380 of 385 FF II NN DD II NN GG SS FOR STANDARDS OF VV AA RR II AA TT II OO NN SS In the case of After conducting a public hearing on January 15, 2019, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variances specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; ___X___Met _____Not Met 6-0 (B) The requested variation is in keeping with the intent of the zoning ordinance; ___X___Met _____Not Met 6-0 (C) The alleged hardship or practical difficulty is peculiar to the property; ___X___Met _____Not Met 6-0 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; ___X___Met _____Not Met 6-0 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; or there is a public benefit; ___X___Met _____Not Met 6-0 Case Number: 18ZMJV-0106 Address or Location: 524 Main St. Applicant: Jeremy Hall, North Shore University Health System Proposed Zoning Relief: Increase of zero parking spaces where 7 additional spaces are required for a Medical Office. 381 of 385 (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; __X___Met _____Not Met 6-0 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; __X___Met _____Not Met 6-0 and, based upon these findings, and upon a vote of __6__ in favor & __0__ against recommends to the City Council __X___ approval with conditions: _____ denial 1. Hours of operation shall not exceed 8am-9pm. 2. Additional signage including "no drop-off parking," and "free patient parking located in garage" is required. 3. Employees shall park in the off-site parking lot. 4. 8 dedicated parking stalls for patients are required within the parking garage. 5. No advertising/commercial nature on the window coverings. 6. Chicago Ave. parking access pedestrian door shall remain unlocked from the outside during operational hours. 7. Substantial compliance with the documents and testimony on record. Attending: Vote: Aye No _____ Violetta Cullen ____ ____ __X__ Mary Beth Berns _X__ ____ __X__ Lisa Dziekan _X__ ____ __X__ Kiril Mirintchev _X__ ____ __X__ Scott Gingold _X__ ____ __X__ Myrna Arevalo _X__ ____ __X__ Mary McAuley _X__ ____ 382 of 385 For City Council of February 11, 2019 Item O1 Resolution 12-R-19, City Council Rule Amendment – Ceding Time For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Subject: Resolution 12-R-19, Amending City Council Rules and Organization of the City Council Section 6 “Citizen Participation” Date: February 4, 2019 Recommended Action: The Rules Committee recommends that the City Council adopt Resolution 12-R-19, amending City Council Rule 6, “Citizen Participation,” to state that ceding time is not permitted. Livability Benefits: Equity & Empowerment: Provide for meaningful community engagement; Ensure equitable access to community assets Summary: The Rules Committee discussed at its January 22, 2019 meeting the concept of ceding time. City Council Rule 6 “Citizen Participation” does not address ceding time and should be clarified for all interested parties. The Committee directed staff to draft an amended rule to state that ceding time to another speaker will not be allowed. Attachments: Resolution 12-R-19 Memorandum 383 of 385 1/31/2019 12-R-19 A RESOLUTION Amending City Council Rule 6, “Citizen Participation,” By Addressing Ceding Time during Citizen Comment WHEREAS, the City Council amends the City Council Rules and Organization of the City Council of the City of Evanston (“City Council Rules”) from time to time; and WHEREAS, the business of the City is to be conducted in an orderly and efficient manner to facilitate sound City Council and public deliberation and decision making; and WHEREAS, the Rules Committee of the City Council requested at its January 22, 2019 meeting, that the City Council Rules should be amended to state that ceding time to another speaker during public comment outlined in City Council Rule 6 “Citizen Participation” is not permitted; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1. Rule 6.2 of “Citizen Participation” of the City Council Rules is hereby amended to read as follows: 6.2 The Council shall provide a period for Citizen Comment. Interested persons shall sign their name, address and the agenda item or other topic to be addressed on a designated citizen participation sheet. A speaker may address the Council for no more than three minutes, and only once per Council meeting. The maximum time limit for each speaker is a single three minute time limit applied to any and all topics the speaker addresses. The maximum time period for citizen participation is forty-five minutes. If there are more than 15 speakers, the Mayor will allocate time among the speakers to ensure that citizen comment does not exceed forty-five (45) minutes. Speakers will not 384 of 385 12-R-19 be permitted to cede time to another speaker. The business of the City Council shall commence no later than forty-five (45) minutes after the beginning of Citizen Comment. SECTION 2. That this Resolution 12-R-19 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Adopted: __________________, 2019 Approved as to form: _______________________________ Michelle L. Masoncup, Corporation Counsel 385 of 385