HomeMy WebLinkAbout01.14.19
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, January 14, 2019
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) meets at 7 p.m.
City Council meeting will convene at conclusion of P&D.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Suffredin
(II) Mayor Public Announcements and Proclamations
(III) City Manager Public Announcements
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Public comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
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City Council Agenda January 14, 2019 Page 2 of 11
(VI) Special Orders of Business
SPECIAL ORDERS OF BUSINESS
(SP1)2019-2020 City Council Goals
At its December 10, 2018, the City Council deferred a discussion of City
Council goals. City Manager recommends that the City Council review its
current goals and make adjustments as necessary. City Manager proposes the
City Council adopt these goals for both FY 2019 and FY 2020 to allow for better
connection to the budget process for FY 2020.
For Action
(VII) Consent Agenda and Report of Standing Committees:
Administration & Public Works - Alderman Rue Simmons
Planning & Development - Alderman Revelle
Human Services - Alderman Fleming
Economic Development - Alderman Braithwaite
Rules Committee - Alderman Fiske
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of December 10, 2018.
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – November 26, 2018 through December 9, 2018 $ 2,848,105.59
Payroll – December 10, 2018 through December 23, 2018 $ 2,820,497.88
For Action
(A2) Bills List – January 15, 2019 FY18 $ 7,148,620.89
Bills List – January 15, 2019 FY19 $ 68,935.46
BMO Credit Card Activity – Period Ending September 26, 2018
(without Amazon) $ 183,655.02
For Action
(A3) BMO Amazon Credit Card Activity – Period Ending September 26, 2018
$ 5,837.31
For Action
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City Council Agenda January 14, 2019 Page 3 of 11
(A4) Contract with Garland/DBS, Inc. for Chandler-Newberger Roofing
Restoration
Staff recommends that City Council authorize the City Manager to execute a
contract for Chandler-Newberger Roofing Restoration with Garland/DBS, Inc.
(3800 East 91st St, Cleveland, OH) in the amount of $214,073. Funding for this
work will be from the Capital Improvement Fund 2019 General Obligation Bonds
(Account No. 415.40.4119.65515-619002), which has a budget of $225,000.
For Action
(A5) Amendment to Consulting Contract with Christopher B. Burke Engineering,
Ltd for Water Main Engineering Services on Sherman Avenue
Staff recommends City Council authorize the City Manager to amend an existing
engineering services contract for the Fountain Square Renovation Project (RFP
No. 15-68) with Christopher B. Burke Engineering, Ltd (9575 W. Higgins Road,
Suite 600, Rosemont, IL 60018), in the amount of $16,618.45. This will modify
the existing agreement amount from $1,049,412.79 to $1,066,031.24. Funding is
available through the Water Fund Capital Improvement Program (Account No.
513.71.7330.62145.418028).
For Action
(A6) Change Order No. 1 to the Church Street Harbor Renovation Contract with
Kovilic Construction Co.
Staff recommends the City Council authorize the City Manager to execute
Change Order No. 1 to the Church Street Harbor Renovation contract (Bid No.
18-25) with Kovilic Construction Co. (3721 N. Carnation Street, Franklin Park, IL)
in the amount of $25,440.00 and providing a time extension of 140 days. This
change order will increase the overall contract amount from $891,000 to
$916,440 and will change the date of substantial completion from December 14,
2018 to April 30, 2019. Funding for the change order will be provided from the
General Fund (Account 100.30.3065.65050 – 516002), which has a budget of
$36,000, all of which is remaining.
For Action
(A7) Change Order No. 3 for 2018 50/50 Sidewalk Replacement Project with
Schroeder & Schroeder, Inc.
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 3 to the contract for the 2018 50/50 Sidewalk Replacement
Project (Bid No. 18-14) with Schroeder & Schroeder Inc. (7306 Central Park
Avenue, Skokie, IL 60076) in the amount of $4,938.40. This change order will
increase the final contract amount from $237,877.00 to $242,815.40. Funding will
be provided from the Capital Improvement Program 2018 General Obligation
Bonds (Account No. 415.40.4118.65515-418021) for Traffic Calming, Bicycle and
Pedestrian Improvements. This line item has and FY 2018 budget of $300,000 of
which $45,261.30 is remaining.
For Action
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City Council Agenda January 14, 2019 Page 4 of 11
(A8) Change Order No. 1 to the Comprehensive Pavement Condition Evaluation
and Right-of-Way Asset Management Agreement with Infrastructure
Management Services L.L.C
Staff recommends City Council authorize the City Manager to approve Change
Order No. 1 to the agreement with Infrastructure Management Services L.L.C
(1775 Winnetka Circle, Rolling Meadows, IL 60008) that would extend the
existing contract completion deadline from December 21, 2018 to February 28,
2019. There is no cost associated with this change order.
For Action
(A9) Contract with SAFEbuilt, Inc., for Supplemental Plan Review and Inspection
Services
Staff recommends that the City Council authorize the City manager to enter into
an agreement with SAFEbuilt, Inc. (3755 Precision Drive, Loveland, CO 80538)
for Supplemental Plan Review and Inspection Services from April 1, 2019 –
March 31, 2021 with three one-year options to renew. Funding will be from the
Building Inspection Services – Plan Review Services Fund (Account
100.21.2126. 62464), with a FY19 budget of $75,000. The hourly rate for building
inspection services will increase from $72.50 in 2018 to $73, while the rate for
building plan review services will decrease from $84.75 in 2018 to $74, with
future annual increases based upon the Consumer Price Index.
For Action
(A10) Single-Source Renewal with Motorola, Inc. for 911 Services
Staff recommends City Council authorize the City Manager to approve a one-
year, single-source renewal with Motorola, Inc. (1309 East Algonquin Road,
Schaumburg, IL 60196) for services and maintenance at the E9-1-1 Center in the
amount of $80,262.91. Funding will be provided by the Emergency Telephone
System Fund (Account 205.22.5150.62509) with a budget of $89,000.00.
For Action
(A11) Funding Approval for the Demolition of the Abandoned Building at 1729
Dodge Ave, Evanston Provided by MBR Wrecking, Inc.
Staff is requesting the City Manager to approve funding for the demolition of a
long and neglected property that was once located at 1729 Dodge Ave,
Evanston. The demolition was completed by MBR Wrecking, Inc. on November
14, 2018 and cost $28,691. Funds will be provided through the IL Vacant
Expense Fund (Account 100.24.2435.62469), with grants provided by the
Abandoned Residential Property Municipality Relief Grant from the Illinois
Housing Development Authority.
For Action
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City Council Agenda January 14, 2019 Page 5 of 11
(A12) Resolution 4-R-19, Adopting an Amended City of Evanston Sexual
Harassment Policy
Staff recommends that City Council adopt Resolution 4-R-19, adopting an
amended City of Evanston Sexual Harassment Policy that conforms to Public Act
100-1066, which expanded the time to file charges for discrimination with the
Illinois Department of Human Rights from 180 days to 300 days.
For Action
(A13) Resolution 1-R-19, Authorizing the City Manager to Negotiate and Execute
a Temporary Construction Easement Agreement with Fifth Third Bank for
the Main Street Corridor Improvement Project
Staff recommends adoption of Resolution 1-R-19 authorizing the City Manager to
negotiate and execute a temporary construction easement agreement with Fifth
Third Bank, for access drive improvements, sidewalk work and related roadway
work on private property as part of the Main Street Corridor Improvement Project.
For Action
(A14) Resolution 5-R-19, Authorizing the City Manager to Negotiate and Execute
a Temporary Construction Easement Agreement with Kap-Sum Properties,
L.L.C. for the Main Street Corridor Improvement Project
Staff recommends adoption of Resolution 5-R-19 authorizing the City Manager to
negotiate and execute a temporary construction easement agreement with Kap-
Sum Properties, L.L.C., for access drive improvements, sidewalk work and
related roadway work on private property as part of the Main Street Corridor
Improvement Project.
For Action
(A15) Ordinance 163-O-18, Amending Portions of City Code Section 10-11-7(A),
“Passenger Loading Zones” to Amend the Loading Zone on Simpson
Street
The Transportation/Parking Committee recommends City Council adopt
Ordinance 163-O-18, amending portions of City Code Section 10-11-7(A),
“Passenger Loading Zones” to amend the loading zone on Simpson Street.
For Introduction
(A16) Ordinance 164-O-18, Amending City Code Section 10-11-7(D) “Taxicab
Stands Or Zones” to Remove the Taxicab Stand on Howard Street
The Transportation/Parking Committee recommends City Council adopt
Ordinance 164-O-18, amending a portion of City Code Section 10-11-7(D),
“Taxicab Stands Or Zones” to remove the taxicab stand on Howard Street.
For Introduction
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(A17) Ordinance 8-O-19, Amending City Code Section 10-1-3 to Permit Certain
Trucks Used as a Passenger Vehicle to Park in Residential Areas
The Transportation/Parking Committee recommends City Council adopt
Ordinance 8-O-19, amending City Code Section 10-1-3 “Definitions,” to permit
certain trucks used as a passenger vehicle to park in residential areas.
For Introduction
(A18) Ordinance 162-O-18, Amending Portions of City Code Section 7-2-6(D),
“Sidewalk Cafes” Update the Sidewalk Café Application Process and
Increase Sidewalk Café Permit Fees
Staff recommends adoption of Ordinance 162-O-18, amending portions of City
Code Section 7-2-6(D) “Sidewalk Cafes” to modify permit fees and approval
procedures. Staff proposes Sidewalk Café permit applications to require the
approval of the Design & Project Review Committee, with exception of requests
for City Council to permit the consumption or sale of alcohol on sidewalk cafe
premises. Sidewalk Café permit fees will increase to align with cost of
administering the program and use of the surrounding public way.
For Introduction
(A19) Ordinance 5-O-19, Authorizing the City Manager to Negotiate the Sale of
City-Owned Real Property at 1729 Dodge Avenue
Staff recommends adoption of Ordinance 5-O-19 authorizing the City Manager to
negotiate the sale of City-owned property at 1729 Dodge Avenue to Evanston
Township High School in conformance with the terms of the Intergovernmental
Agreement between the City of Evanston and Evanston Township High School
for the Geometry in Construction class. A two-thirds majority of City Council is
required to adopt Ordinance 5-O-19. City Manager requests suspension of the
Rules for Introduction and Action at the January 14, 2019 City Council meeting.
For Introduction and Action
(A20) Ordinance 121-O-18, Donation of Ambulance to the North Regional Major
Crimes Task Force Organization
Staff recommends that City Council adopt Ordinance 121-O-18, directing the City
Manager to donate an ambulance owned by the City to the North Regional Major
Crimes Task Force, Major Crash Assistance Team. This vehicle has been
determined to be surplus as a result of a new vehicle replacement being put into
service.
For Action
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(A21) Ordinance 122-O-18, Authorization to Negotiate a Redevelopment
Agreement and the Sale of City Property at 2222 Oakton to Clark Street
Real Estate, LLC
Staff recommends City Council approval of Ordinance 122-O-18, “Authorizing the
City Manager to Negotiate a Redevelopment Agreement and the Sale of City-
Owned Real Property Located at 2222 Oakton Street with Clark Street Real
Estate, LLC”. A two-thirds majority of City Council is required to adopt Ordinance
122-O-18.
For Action
(A22) Ordinance 161-O-18, Amending City Code Section 10-11-18 and 10-11-22 –
Resident Parking Only Districts
The Transportation/Parking Committee and Staff recommend City Council adopt
Ordinance 161-O-18, amending City Code Section 10-11-18 Schedule XVIII(Q)
and Section 10-11-22 Schedule XVIII(C), Residents Parking Only Districts, to for
District S to become EVS District 3 with a review of the changes after six months
to be presented to the Transportation/Parking Committee in the second half of
2019.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Community Partners for Affordable Housing Proposal for the Continued
Administration of the Inclusionary Housing Ordinance Waitlist
Staff recommends approval of $28,675 for Community Partners for Affordable
Housing (CPAH) to continue administering Evanston’s Inclusionary Housing
Ordinance centralized waitlist and conduct income certifications and
recertification of households for inclusionary units. The Housing and
Homelessness Commission reviewed CPAH’s proposal at its meeting on
December 6, 2018, and concluded it should receive a favorable funding
recommendation. However, due to a lack of quorum, the Commission was not
able to officially vote on the application. The funding source is the City’s
Affordable Housing Fund (Account 250.21.5465.62490). The Affordable Housing
Fund has a current uncommitted cash balance of approximately $800,000;
including $50,000 budgeted for other program costs in FY2019.
For Action
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(P2) Age-Friendly Evanston Affordable Senior Housing Feasibility Study
Staff recommends approval of a $2,500 grant to the Age-Friendly Evanston Task
Force Housing Committee for an Affordable Senior Housing Feasibility Study.
The Housing and Homelessness Commission reviewed the Task Force’s
application at its meeting on December 6, 2018, and concluded it should receive
a favorable funding recommendation. However, due to a lack of quorum, the
Commission was not able to officially vote on the application. The funding source
is the City’s Affordable Housing Fund (Account 250.21.5465.62490). The
Affordable Housing Fund has a current uncommitted cash balance of
approximately $800,000; including $50,000 budgeted for other program costs in
FY2019.
For Action
(P3) Ordinance 2-O-19, Amending City Code Section 6-3-6-3, “Public Benefits”
Plan Commission and Staff recommend adopting Ordinance 2-O-19, amending
Zoning Ordinance Section 6-3-6-3-Public Benefits, to revise the regulations
relating to Public Benefits of Planned Developments.
For Introduction
(P4) Ordinance 3-O-19, Amending Portion of City Code Section 6-15-13, “oRD
Redevelopment Overlay Districts Addressing Special Uses”
Plan Commission and staff recommend adopting Ordinance 3-O-19, amending
the Zoning Ordinance Sections 6-15-13-2 Procedure for District Designation and
6-15-13-7 Permitted Uses, and creating a new Section 6-15-13-8 Special Uses to
clarify the permitted and special uses in the oRD Redevelopment Overlay District
and update the list of underlying zoning districts that may carry the overlay
designation.
For Introduction
(P5) Ordinance 7-O-19, Granting Special Use Permit for a Medical Office Located
at 705 Main Street in the B2 Business District and the oDM Dempster-Main
Overlay District
The Zoning Board of Appeals and City Staff recommend adoption of Ordinance
7-O-19 granting special use approval for a ground-floor Medical Office, Evanston
Family Chiropractic and Wellness Center, in the B2 District and oDM Dempster-
Main Overlay District. The applicant has complied with all zoning requirements,
and meets all of the standards of a special use for this district.
For Introduction
(P6) Ordinance 160-O-18, Granting Landmark Status to the Building and Lot of
Record at 1225 Asbury Avenue
The Preservation Commission and Staff recommend approval of Ordinance 160-
O-18 Designating 1225 Asbury Avenue (building and lot) as an Evanston
Landmark.
For Action
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HUMAN SERVICES COMMITTEE
(O1) Presence Behavioral Health Agreement Renewal
Human Services Committee and staff recommend the City Council authorize the
City Manager to renew the Service Provider Agreement between Presence
Behavioral Health (Presence Health) and the City of Evanston for the provision of
24-hour Crisis Line Access, Mental Health Crisis Intervention and various
community outreach and education services at a cost of $143,333.00. The
Agreement is dated January 1, 2019 to December 31, 2019. Funding is provided
by the Health and Human Services Department Fund (Account
176.24.4651.62491).
For Action
(O2) 2019 Mental Health Board Funding Allocations
The Human Services Committee, Mental Health Board and staff recommend that
City Council approve the proposed allocation recommendations of $763,373 in
2019 to 19 non-profit agencies to provide needed social services to Evanston
residents. Allocations range from $9,000 to $70,250 for 23 individual programs.
$763,373 from the Human Services Fund has been budgeted in 2019 for
allocation by the MHB from account 176.24.4651.XXXXX. Each agency has a
separate account number to identify and disburse funds.
For Action
(O3) Ordinance 152-O-18, Amending Title 8, Chapter 6, Food Service and Retail,
Food Store Sanitation
Human Services Committee and staff recommend City Council adopt Ordinance
152-O-18, amending Title 8, Chapter 6 of the Evanston City Code. This action
will align the City Code to the State’s amendment to the Illinois Food Service
Sanitation Rules and Regulations which mandates the adoption of the 2017 U.S
Food and Drug Administration Code, FDA, and all subsequent editions and
amendments for all Illinois local health departments. The State’s amendment will
be effective January 2019, requiring Inspectors to conduct FDA based
inspections at Evanston’s licensed food establishments.
For Action
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APPOINTMENTS
(APP1)For Appointment to:
Arts Council - Indira Johnson
Indira Johnson is a public artist and the founder of the Shanti Foundation for
Peace, an arts-based nonprofit organization that fosters the practice of non-
violence in everyday life. A 40-year resident of Evanston, Indira was the lead
artist for the “Ten Thousand Ripples” art, peace and civic engagement project,
and her work, “Conversations: Here and Now,” is installed in Raymond Park.
Indira was the recipient of the 2015 Mayor’s Award for the Arts. She holds an
M.F.A. from the School of the Art Institute of Chicago.
Arts Council - William Jones
A two-time Jeff Award-winning actor and three-time nominated director, William
Jones has served as the Artistic Director of Northlight Theatre for 21 years.
William has been a member of the Chicago theatre community for 45 years and
previously served on the board of the Chicago League of Theatres. He has lived
in Evanston for 34 years.
Arts Council - Toby Sachs
Toby Sachs is a 25-year resident of Evanston and is the co-founder of Enrich
Evanston, which works to improve the diversity and inclusiveness of arts
organizations. Following a successful career with major advertising agencies in
London and Chicago, Toby has worked as a pro-bono marketing and
communications consultant to various Evanston arts organizations, including
Piccolo Theatre, Evanston Symphony Orchestra, Evanston Art Center, and the
Creative Commerce Committee.
Arts Council - Angela Williams
Angela Williams is the Senior Manager of Design and Exhibit Development for
the Museum of Science and Industry in Chicago. She is a founding member of
the Chicago Chapter of the Organization of Black Designers and the Project
Osmosis Education and Mentoring Initiative. She previously served as a board
member of the Hyde Park Neighborhood Club and recently taught a class on
design to young women at Curt’s Cafe in Evanston. Angela holds a B.F.A. from
the School of the Art Institute of Chicago.
Housing & Community Development Act Committee - Donna Su
Donna Su serves as treasurer of the Evanston/Skokie School District 65 Council
of PTAs and previously served on the City’s M/W/EBE Committee, the Hip Circle
Empowerment Center Board of Directors, and alpha Kappa Delta Phi Board of
Directors. A 12-year resident of Evanston and an employee of Northwestern
University, Donna holds a B.A. in English from the University of California, Santa
Barbara and a Master’s degree in Public Policy and Administration from
Northwestern University.
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Mental Health Board - Gnathan Carpenter
Gnathan Carpenter, a Clinical Research Nurse in the Department of Surgery at
NorthShore University HealthSystem, has professional nursing experience caring
for patients struggling with mental illness and substance use disorders. Gnathan
previously worked as a Project Manager with the HIV + Transgender Women of
Color Initiative and as a Staff Nurse at Howard Brown Health Center. Gnathan
has served on Howard Brown Health Center’s Institutional Review Board,
Transgender Health Steering Committee, and Financial Strategic Planning
Committee. Gnathan holds a B.S. in Nursing from Rush University and is
currently completing an M.S. in Nursing to become a Family Psychiatric Mental
Health Nurse Practitioner.
Mental Health Board - Heather Perkins
Heather Perkins works as Clinical Case Manager at the Ulrich Children
Advantage Network (UCAN), which offers violence intervention and prevention
services. She is a 6-year resident of Evanston, and holds a B.A. from DePaul
University and an M.A. in Social Work from the University of Chicago, where she
served as President of the Black Student Association.
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
MEETINGS SCHEDULED THROUGH JANUARY 2019
Upcoming Aldermanic Committee Meetings
1/15/2019 7:00 PM Northwestern-City Committee
1/16/2019 6:30 PM M/W/EBE Committee
1/17/2019 6:30 PM Equity & Empowerment Commission
1/22/2019 6:00 PM Special Rules Committee
1/22/2019 6:30 PM City Council
1/23/2019 6:00 PM Transportation & Parking Committee
1/24/2019 5:30 PM Emergency Telephone System Board
1/28/2019 6:00 PM Administration & Public Works, Planning & Development, City Council
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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For City Council meeting of January 14, 2019 Item SP1
2019-2020 City Council Goals
For Action
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Subject: 2019-2020 City Council Goals
Date: January 10, 2019
Recommended Action
At its December 10, 2018, the City Council deferred a discussion of City Council goals.
Attached are the 2018 City Council Goals.
I am recommending that the City Council review its current goals and make adjustments
as necessary. I am proposing the City Council adopt these goals for both FY 2019 and
FY 2020 to allow for better connection to the budget process for FY 2020.
Once the City Council selects goals, I would like to return to the City Council in thirty
days with a set of proposed measurable objectives for each goal. Attached please find
information from the City of Santa Monica, California which is an example of what such
a goals and objectives document could look like in Evanston.
Attachments
2018 City Council Goals
City of Santa Monica 2018 Framework
Memorandum
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Invest in City Infrastructure
and Facilities
Enhance Community Development
and Job Creation Citywide
Expand Affordable Housing Options
Further Police/Community
Relations Initiatives
Ensure Equity in All City Operations
Stabilize Long-term City Finances
Mission Statement
The City of Evanston is committed to
promoting the highest quality of life
for all residents by providing fiscally
sound, responsive municipal services
and delivering those services equitably,
professionally, and with the highest
degree of integrity.
Vision Statement
Creating the Most Livable
City in America
Organizational Values
• Excellent Customer Service
• Continuous Improvement
• Integrity
• Accountability
2018 City Council Goals
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CITY OF SANTA MONICA
FRAMEWORK FOR A SUSTAINABLE CITY OF WELLBEING
Champion
lifelong education
achievement and
opportunities for
continuous
personal growth
LEARNINGCOMMUNITY
Foster a
connected and
engaged
Protect natural
resources and
cultivate an
exceptional and
resilient build
environment
PLACE & PLANET
Creating a safe
city for everyone
PLACE & PLANETHEALTH
Nurture
opportunities for
enriched physical,
social, and
emotional health
HEALTH
Support
community needs
through a stable,
and diverse local
economy
ECONOMICOPPORTUNITY
Cultivate a trustworthy and participatory local government
through equitable, transparent, and effective processes
AIRPORT
HOMELESSNESS
MOBILITY
INCLUSIVE AND DIVERSE COMMUNITY
LEARN AND THRIVE
SANTA MONICA'S
FIVE STRATEGIC GOALS
GOVERNANCE
SAFETY
CREATING A SUSTAINABLE CITY OF WELLBEING
2018 FRAMEWORK
Attachment 1
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2
THE FRAMEWORK
CITY LEADERSHIP
CITY COUNCIL
Ted Winterer, Mayor
Gleam Davis, Mayor Pro-Tempore
Tony Vazquez, Council Member
Kevin McKeown, Councilmember
Sue Himmelrich, Councilmember
Pam O’Connor, Councilmember
Terry O’Day, Councilmember
CITY LEADERSHIP
Rick Cole, City Manager
Katie Lichtig, Assistant City Manager
Anuj Gupta, Deputy City Manager
Lane Dilg, City Attorney
Denise Anderson-Warren, City Clerk
Tracy Condon, Rent Control Administrator
DEPARTMENT HEADS
Ed King, Director of Transit Services,
Big Blue Bus
Karen Ginsberg, Director,
Community and Cultural Services
Andy Agle, Director,
Housing and Economic Development Department
Gigi Decavalles-Hughes, Finance Director,
Finance Department
Bill Walker, Fire Chief,
Fire Department
Donna Peter, Director of Human Resources,
Human Resources Department
Joseph Cevetello, Chief Information Officer,
Information Services Department
David Martin, Director,
Planning and Community Development Department
Cynthia Renaud, Chief of Police,
Police Department
Susan Cline, Director,
Public Works Department
Patty Wong, Director of Library Services,
Santa Monica Public Library
FRAMEWORK DEVELOPMENT TEAM
Tim Dodd, Chief Performance Officer
Julian Cernuda, Performance Management Intern
David Gardinier, Performance Management Intern
Julie Wedig, Management Fellow
Dean Kubani, Assistant Director of Public Works,
Chief Sustainability Officer
Shannon Parry, Sustainability Administrator,
Deputy Chief Sustainability Officer
Julie Rusk, Chief of Civic Wellbeing
Lisa Parson, Civic Wellbeing Project Manager
Debbie Lee, Chief Communications Officer
Erin Taylor, Senior Marketing Manager
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THE FRAMEWORK
TABLE OF CONTENTS
Introduction 4
Foundation 5
Framework Outcome Areas 8
Goals, Projects, and Activities 9
How Does this Work? 9
Framework Outcome Areas 12
Community 12
Economic Opportunity 13
Governance 14
Health 15
Learning 16
Place & Planet 17
Safety 19
Glossary of Terms 20
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4
THE FRAMEWORK
INTRODUCTION
“I think any goal this community sets for itself,
and is willing to work to accomplish, will be
accomplished…whether in my time or another
time. That’s the beauty of this City.”
– Ken Edwards, 1941-1985
Mayor and City Council Member
Over the course of Fiscal Year 2017-2018, the City of
Santa Monica restructured its biennial budget as a
Framework, connecting key departmental goals and
activities to seven outcome areas, drawn from the
Sustainable City Plan and the Wellbeing Index. This
work connected purpose and function, organizing the
day-to-day work of departments around achieving key
outcomes. Work resulted in production of this document
that will guide us in 2018-2019.
The City worked with departments to create metrics
for routine department activities. The metrics assess
performance against the outcome areas, revealing
whether, and to what extent, they are being achieved. This
performance data provides close-to-real-time information
that City officials and Department personnel can use to
make effective management decisions, and find and fix
problems in a timely manner. The City is now pleased to
release this enhanced version of this Framework, which
provides clarity and direction by further defining the
high-level outcomes the City hopes to achieve. In each
of seven outcome areas, the Framework includes sub-
outcomes and outcome metrics.
WHAT IS ITS PURPOSE?
The Framework provides a strategic vision for the City of
Santa Monica, identifying key outcomes that the City is
striving to achieve, and mapping the day-to-day work of
departments to the achievement of the outcomes. This
document is part of the budgeting process, and will help
inform priorities during the biennal budget cycle. Every
two years, as part of the budgeting process, the City will
evaluate this document to determine whether priorities
have shifted and whether modifications are necessary.
HOW DID WE GET HERE?
In 1994, the City of Santa Monica first published
its Sustainable City Plan, a strategic plan designed
to achieve results in nine goal areas. Several years
later, the City received funding from the Bloomberg
Foundation’s Mayor’s Challenge, to create the Wellbeing
Index, designed to measure the wellbeing of residents
in the community. In 2016, the City desired to create a
Framework as a means of connecting these two important
documents to develop a set of seven common outcomes
the City is striving to achieve.
The Framework is designed to provide an approach
for connecting the day-to-day work of departments
with the achievement of outcomes. The flexibility
of the document will, in the future, allow for the City
to make budget decisions and prioritize projects based
on their connectivity to the outcomes the City is working
to achieve.
The Framework is the City of Santa Monica’s Strategic Direction,
Connecting Organizational Purpose and Day-to-Day Functions for a
Sustainable City of Wellbeing Built on a Foundation of Good Governance.
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THE FRAMEWORK
FOUNDATION
SUSTAINABLE CITY PLAN
In 1994, the City of Santa Monica first published its
Sustainable City Plan. This strategic plan ensures that the
City can continue to meet current environmental, economic,
and social needs without compromising the ability of
future generations to do the same. The City designed
the program to help the community begin to think, plan,
and act more sustainably with a focus on addressing root
causes rather than symptoms.
WELLBEING INDEX
Several years later, the City received funding from the
Bloomberg Foundation’s Mayor’s Challenge, to create
the Wellbeing Index, designed to measure the wellbeing
of residents in the community. The Index combines data
we have, determines what new types of data we need to
gather, and integrates in new ways all of the available
information. It brings together a variety of data from City
measures, an extensive resident survey and social media
in six distinct yet connected categories of what research
shows drives wellbeing. The Index includes a baseline for
understanding what contributes to wellbeing and provides
findings and recommendations on how the City and
community can work to improve it.
21ST CENTURY PRINCIPLES OF GOOD GOVERNANCE
The City is approaching the new, dynamic problems
of today by utilizing 21st Century Good Governance
Principles. These principles involve leveraging technology,
cultivating talent, understanding the bar our constituents
set for us, and relying on data-based decision making to
increase the effectiveness, efficiency, and equity of city
services. To build a city government for the twenty-first
century requires focusing on outcomes and measuring our
performance in achieving them. Setting outcomes will help
the City to understand what success looks like and help us
to modernize the way we work and digitize services.
The Framework is built upon - and is designed to integrate - the insights, structure, and policy direction provided by three
strategic City efforts:
1. Creation of the Sustainable City Plan;
2. Development of the City of Santa Monica Wellbeing Index; and
3. Principles of Good Governance for the 21st Century.
As a 21st Century government, the City of Santa Monica strives to become a sustainable city of wellbeing by delivering
the results and outcomes that matter most through data-driven innovation, fiscal responsibility, and continuous
improvement to foster a city that works for everyone.
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THE FRAMEWORK
FRAMEWORK OUTCOME AREAS
The Framework is organized around seven outcome areas, each of which is a focus of the City. Department projects and
activities are mapped to outcome areas, providing clarity, direction, and focus. Each outcome area defines what we want
to achieve, organized by sub-outcomes. Each sub-outcome includes outcome metrics, which will allow us to monitor our
progress and know whether we are achieving the desired results.
GOVERNANCE
SAFETY
PLAC E & PLANET
LEARNING
HEAL TH
ECONOMIC OPPORTUNITY
COMMUNITY
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THE FRAMEWORK
GOALS, PROJECTS, AND ACTIVITIES
The Framework provides an approach for organizing the day-to-day work for departments around achieving the
seven Outcomes described above. The Framework also provides metrics to measure performance against achieving
desired outcomes and goals, allowing the City to make future budget and project prioritization decisions based
on their connectivity to the outcomes. These metrics will be monitored through the City’s new performance
management structure, SaMoStat. SaMoStat will collect, measure, and track data to provide a cohesive structure
through which to identify where programs are working, where to make changes, and how to best deploy City
resources. In addition, the Framework drives, connects, and aligns the City’s five strategic goals, City Department
level goals, and the Citywide Projects to the seven outcome areas.
FRAMEWORK FOR A SUSTAINABLE CITY OF WELLBEING
Champion
lifelong education
achievement and
opportunities for
continuous
personal growth
LEARNINGCOMMUNITY
Foster a
connected and
engaged
Protect natural
resources and
cultivate an
exceptional and
resilient build
environment
PLACE & PLANET
Creating a safe
city for everyone
PLACE & PLANETHEALTH
Nurture
opportunities for
enriched physical,
social, and
emotional health
HEALTH
Support
community needs
through a stable,
and diverse local
economy
ECONOMICOPPORTUNITY
Cultivate a trustworthy and participatory local government
through equitable, transparent, and effective processes
AIRPORT
HOMELESSNESS
MOBILITY
INCLUSIVE AND DIVERSE COMMUNITY
LEARN AND THRIVE
SANTA MONICA'S
FIVE STRATEGIC GOALS
GOVERNANCE
SAFETY
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THE FRAMEWORK
GOALS, PROJECTS, AND ACTIVITIES
CITY COUNCIL STRATEGIC GOALS
In 2015, the Santa Monica City Council set Five Strategic Goals: (1) Airport; (2) Learn and Thrive; (3) Homelessness;
(4) Mobility; and (5) Maintaining an Inclusive and Diverse Community. The strategic goals are aligned with and work
to achieve the outcomes in the Framework. In setting these goals, the Council prioritized five key areas of working in
the City, and provided direction for the establishment of a goal team for each strategic goal. Over the course of the
last year and a half, each goal team worked to develop a plan of action, essentially a strategic plan, that identified key
goals, activities, and measures of success for each goal area.
CITYWIDE PROJECTS
Each year, the City of Santa Monica develops a list of Citywide Projects. The projects are chosen based on their
magnitude, priority of the City Council/City Manager’s Office, or interdepartmental management. These projects are
organized by the seven Outcome Areas and are monitored over the course of each fiscal year for completion. After
projects are implemented, they become activities that are monitored by SaMoStat. The projects included in this
document were identified during Fiscal Year 2017-2018.
DEPARTMENT LEVEL GOALS AND ACTIVITIES
Santa Monica Department Level Goals are aligned with and derived from the seven Outcome Areas. The goals are
broken down into activities that support achievement of each goal, creating a logical hierarchy of achievement:
Activities support achievement of goals, goals support achievement of outcomes. Finally, metrics are associated with
the department goals and activities, measuring the degree to which they are being achieved and highlighting where
changes are needed to keep things on track. The metrics in turn are monitored by SaMoStat.
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FRAMEWORK OUTCOMES AND METRICS
DRIVE
FRAMEWORK’S STRATEGIC FOUNDATION
Sustainable City
Guiding Principles and
Goal Areas
City of Santa Monica
Wellbeing Index
21st Century Principles of
Good Governance
INFORM
Metrics
COMMUNITY
PLACE & PLANET
LEARNING
HEALTH
ECONOMICOPPORTUNITY
HOMELESSNESS MOBILITY
AIRPORT MOBILITY
LEARN & THRIVE
AIRPORT
HOMELESSNESSINCLUSIVE& DIVERSE COMMUNITY
INCLUSIVE& DIVERSE COMMUNITY
HOMELESSNESS MOBILITY
Connected
and Engaged
Community
Resilient Built
and Natural
Environment
Metrics
Lifelong
Opportunities for
Personal Growth
Metrics
Physical, Mental,
and Environmental
Health
Metrics
COMMUNITY
PLACE & PLANET
LEARNING
HEALTH
ECONOMICOPPORTUNITY
HOMELESSNESS MOBILITY
AIRPORT MOBILITY
LEARN & THRIVE
AIRPORT
HOMELESSNESSINCLUSIVE& DIVERSE COMMUNITY
INCLUSIVE& DIVERSE COMMUNITY
HOMELESSNESS MOBILITY
Inclusive, Affordable,
and Diverse Local
Economy
Metrics
Reliable, Effective,
and Efficient
Government
Metrics
A Safe
Place for
All
FRAMEWORK FOR A SUSTAINABLE CITY OF WELLBEING
Champion
lifelong education
achievement and
opportunities for
continuous
personal growth
LEARNINGCOMMUNITY
Foster a
connected and
engaged
Protect natural
resources and
cultivate an
exceptional and
resilient build
environment
PLACE & PLANET
Creating a safe
city for everyone
PLACE & PLANETHEALTH
Nurture
opportunities for
enriched physical,
social, and
emotional health
HEALTH
Support
community needs
through a stable,
and diverse local
economy
ECONOMICOPPORTUNITY
Cultivate a trustworthy and participatory local government
through equitable, transparent, and effective processes
AIRPORT
HOMELESSNESS
MOBILITY
INCLUSIVE AND DIVERSE COMMUNITY
LEARN AND THRIVE
SANTA MONICA'S
FIVE STRATEGIC GOALS
GOVERNANCE
SAFETY
Metrics
GOALS, PROJECTS AND METRICS
City Wide Projects
Metrics
City Council Strategic Goals Department Level Goals
and Activities
Metrics Metrics
FOUNDATION, OUTCOMES AND GOALS AT A GLANCE
The relationship of foundational activities to the Framework Outcomes, and of the Outcomes to Strategic Goals and
Projects is shown in the graphic below. It depicts:
• How the three Strategic Foundations inform the creation of the Framework;
• How the goals and projects are driven by and aligned to the Framework; and
• The respective metrics for Outcome Areas, Citywide Projects, and strategic and department level goals.
THE FRAMEWORK
HOW DOES THIS WORK?
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THE FRAMEWORK
HOW DOES THIS WORK?
The seven outcome areas provide the organizational structure for this document, organizing department-level work
around the achievement of the outcomes. Each outcome area includes sub-outcomes, which provide additional clarity.
Our success in achieving work related to the outcomes and sub-outcomes will be measured through outcome metrics.
Department goals, activities, and metrics associated with activities all work towards achieving success in outcomes and
sub-outcomes, as measured through outcome metrics.
As an example on the following page, the first outcome area in the Framework is a “Connected and Engaged Community.”
The document then defines what the City is working to achieve in each of these areas, such as “Safe and livable
community where all residents can engage without fear.” The City will measure success in this area through outcome
metrics. Over the course of each fiscal year, through the SaMoStat process, the City will monitor actions and measures
at the department level. The City will concurrently monitor our progress in achieving outcome metrics, and attempt to
understand the role that our day-to-day efforts play in achieving these outcomes.
Each year, the City of Santa Monica develops a list of Citywide Projects. The projects are chosen based on
their magnitude, priority of the City Council / City Manager’s Office, or interdepartmental management. These
projects are monitored over the course of each fiscal year for completion. After projects are implemented,
they then become activities, monitored through SaMoStat. Like department activities, Citywide Projects are
organized by outcome area, investments designed to achieve results.
COMMUNITY
PLACE & PLANET
LEARNING
HEALTH
ECONOMICOPPORTUNITY
HOMELESSNESS MOBILITY
AIRPORT MOBILITY
LEARN & THRIVE
AIRPORT
HOMELESSNESSINCLUSIVE& DIVERSE COMMUNITY
INCLUSIVE& DIVERSE COMMUNITY
HOMELESSNESS MOBILITY
Connected and Engaged Community CONNECTED COMMUNITY
ENGAGED COMMUNITY
OUTCOME AREA
DEFINED
SUB-OUTCOME AREAS
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THE FRAMEWORK
HOW DOES THIS WORK?
LET’S TAKE A LOOK AT AN EXAMPLE
SUB-OUTCOME AREAS
What are we trying to achieve?
METRICS
What are the measures of success?
DEPARTMENT LEVEL GOALS, ACTIVITIES AND
METRICS
What role do departments play in achievement outcomes?
RESULTING IN BETTER ALIGNMENT AND A SATISFIED COMMUNITY
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THE FRAMEWORK
COMMUNITY
Does the City of Santa Monica aim
to support a sense of connection and
community?
COMMUNITY
PLACE & PLANET
LEARNING
HEALTH
ECONOMICOPPORTUNITY
HOMELESSNESS MOBILITY
AIRPORT MOBILITY
LEARN & THRIVE
AIRPORT
HOMELESSNESSINCLUSIVE& DIVERSE COMMUNITY
INCLUSIVE& DIVERSE COMMUNITY
HOMELESSNESS MOBILITY
A city that supports and provides
opportunities for shared community
experiences, and for residents to engage and
feel that they are a part of their community.
• % of residents who report volunteering for a nonprofit or civic
organization
DEFINED
CONNECTED COMMUNITY
SUB-OUTCOME AREA METRICS
Residents who can effectively engage with
local government, who can make their voices
heard by participating in the civic process.
• % of citizen-initiated customer service tickets closed within
department-specific time period
ENGAGED COMMUNITY
SUB-OUTCOME AREA METRICS
• Website Project (City Manager’s Office)
• Immigration Response Services
(City Manager’s Office)
• Coast 2018 (Community and Cultural Services)
• Review of Twilight Concert Series
(Housing and Economic Development)
CITYWIDE PROJECTS
Connected and Engaged Community CONNECTED COMMUNITY
ENGAGED COMMUNITY
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THE FRAMEWORK
ECONOMIC OPPORTUNITY
How can the economy meet the basic needs
of residents of the City of Santa Monica?
COMMUNITYPLACE & PLANETLEARNING
HEALTH
ECONOMICOPPORTUNITY
HOMELESSNESS MOBILITYAIRPORTMOBILITYLEARN & THRIVE
AIRPORT
HOMELESSNESSINCLUSIVE& DIVERSE COMMUNITY
INCLUSIVE& DIVERSE COMMUNITY
HOMELESSNESS MOBILITY
AFFORDABILITY
A city that strives to provide
opportunities for people to afford
living within its boundaries.
• % of residents that are housing burdened
A city with financial opportunities for all,
where diversity is seen as an asset, and
everyone is empowered to meet their needs.
• % difference in incomes across ethnic groups
• % difference in incomes between men and women
DEFINED
SUB-OUTCOME AREA METRICS
INCLUSIVE ECONOMY
SUB-OUTCOME AREA METRICS
A city with a sufficiently diverse
economy to provide long-term
economic stability and resilience.
• % of economic activity per business sector
• local/small business retention
BUSINESS DIVERSITY
SUB-OUTCOME AREA METRICS
• Boulevard and Bergamot Housing Production Study
(Planning and Community Development)
• Inclusionary Housing Requirements
(Planning and Community Development)
• Development of a Long-Term Economic
Sustainability Plan (City Manager’s Office)
• Bergamot Station Arts Center (Housing and
Economic Development)
• Fourth / Fifth Street and Arizona Project (Housing
and Economic Development)
• Request for Proposal (RFP) for Civic Center
Auditorium (Housing and Economic Development)
• Mountain View Mobile Park (Housing and Economic
Development)
CITYWIDE PROJECTS
Inclusive, Affordable, and Diverse Local Economy
AFFORDABILITY
INCLUSIVE ECONOMY
BUSINESS DIVERSITY
REDUCE HOMELESSNESS
Prevent homelessness among low-
income residents.
• % decrease in the population of people experiencing
homelessness
REDUCE HOMELESSNESS
SUB-OUTCOME AREA METRICS
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THE FRAMEWORK
GOVERNANCE
How can we govern in a way that inspires
trust and confidence from the public?
STABILITY
Safeguard assets and information.• Maintain AAA credit rating
• Pension liability funded level
• Turnover rate of City employees
• % of residents who feel the City is a good steward of
public funds
Support policies, structures, and platforms
to ensure open and easy-to-access public
information.
• % of public records requests processed in ten days
• % increase in the public accessing available data
DEFINED
SUB-OUTCOME AREA METRICS
TRANSPARENCY
SUB-OUTCOME AREA METRICS
Provide public services fairly.
EQUITABILITY
SUB-OUTCOME AREA METRICS
• Total Workplace Initiative (City Manager’s Office)
• Compensation Study (City Manager’s Office)
• Performance Management Program (City Manager’s Office)
• Tracking Software to Assist with the City’s High Volume of
Public Records (City Clerk’s Office)
• City Council Technology (City Clerk’s Office)
• Agenda Management System (City Clerk’s Office)
• Transition to a New Banking Relationship (Finance
Department)
• Project Labor Agreements (Housing and Economic
Development)
• Employee Performance Evaluation System (Human
Resources)
• Succession Planning (Human Resources)
• Telework Rollout (Human Resources)
• Data-Driven Governance (Information Services Department)
• Digital Inclusion Project (Information Services Department)
• Cyber Security (Information Services Department)
• Paperless City (Information Services Department)
• Technology Plan for the Library (Library)
• Strategic Plan Deployment (Library)
• Complete Business Process Redesign and Automation for
Procurement (Finance Department)
• Access Financing for Significant Citywide Infrastructure
Projects
CITYWIDE PROJECTS
Reliable, Effective, and Efficient Government
STABILITY
TRANSPARENCY
EQUITABILITY
EFFECTIVE & EFFICIENT BUSINESS PROCESSES
Use public resources wisely.
EFFECTIVE & EFFICIENT BUSINESS PROCESSES
SUB-OUTCOME AREA METRICS
• Response times by zip code
• Administrative overhead rate at or above public sector average
• % of current capital projects delivered on time and on budget
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THE FRAMEWORK
HEALTH
How healthy is the City of Santa Monica?
ENVIRONMENTAL HEALTH
Protect and enhance environmental
health.
• % of days ambient air quality standards met
• Zero trash on the beach and in coastal waters
• Total sales at Farmers’ Markets
Provide opportunities and facilitate
access to facilities to support the physical
health of residents of the City of Santa
Monica.
• % of residents in poor health
• % of residents eligible for subsidies and are receiving
them
• % of residents with access to health support resources
• % increase of city residents participating in community
classes and programs
DEFINED
SUB-OUTCOME AREA METRICS
PHYSICAL HEALTH
SUB-OUTCOME AREA METRICS
Provide access to programs and
opportunities to support the mental
health of residents in the City of Santa
Monica.
MENTAL HEALTH
SUB-OUTCOME AREA METRICS
• Implement Newly Added Rescue Ambulance
Resources at Stations 2 and 3 (Fire Department)
• Ambulance Program (Fire Department)
CITYWIDE PROJECTS
Physical, Mental, and Environmental Health
ENVIRONMENTAL HEALTH
PHYSICAL HEALTH
MENTAL HEALTH
• % of youth with serious psychological distress
• Report of mental health challenges
• % of residents accessing mental health services
• % of residents feeling severely lonely/isolated
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THE FRAMEWORK
LEARNING
EARLY CHILDHOOD THROUGH
MIDDLE SCHOOL LEARNERS
Support school children who reside in the
City of Santa Monica by supporting efforts
of the Santa Monica Malibu Unified School
District (SMMUSD).
• % of kindergartners who are deemed ready for
kindergarten
Support high school students through
early adulthood through partnerships
with SMMUSD and Santa Monica College
(SMC).
• % of Santa Monica High School graduates, by ethnic
group, meeting entry requirements for the University
of California (UC) and California State University (CSU)
systems
• Average GPA for first semester of college for Santa
School high school graduates
DEFINED
SUB-OUTCOME AREA METRICS
HIGH SCHOOL THROUGH EARLY ADULT
LEARNERS
SUB-OUTCOME AREA METRICS
Provide professional growth and learning
opportunities for adults in the Santa
Monica communities.
ADULT LEARNERS
SUB-OUTCOME AREA METRICS
• Santa Monica Institute (SMI) Development
(Human Resources)
CITYWIDE PROJECTS
Lifelong Opportunities for Personal Growth
EARLY CHILDHOOD THROUGH
MIDDLE SCHOOL LEARNERS
ADULT LEARNERS
• % of City employees participating in a City-sponsored
professional development opportunity
• % of Library card holders who participate in a library-
sponsored program
• % of seniors who hold a library card
HIGH SCHOOL THROUGH
EARLY ADULT LEARNERS
Do people have the opportunity to enrich their
knowledge and skill set across their lifespan, and
participate in wellbeing enhancing activities?
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THE FRAMEWORK
PLACE & PLANET
Does the City of Santa Monica’s physical and
social environment promote and support
sustainability and wellbeing?
ECOSYSTEMS
Maintain ecosystems in order to provide
clean water from sustainable sources;
marine waters safe for active and passive
recreation; clean indoor and outdoor air;
a sustainable food system that provides
healthy, locally grown food; a sustainable
climate that supports thriving human life
and a flourishing biodiverse environment;
comprehensive waste disposal systems
that do not degrade the environment;
and a sustainable energy future based on
renewable energy sources.
• 80% reduction in greenhouse gas emissions by 2030
• 0 imported water by 2020
• 0 exceedent days
• 90% landfill diversion by 2030
• % of tree canopy coverage by neighborhood
Maintain a built environment that (1)
Provides sufficient open space to support
natural function and wildlife habitats as
well as active and passive recreation; and
(2) Provides compact mixed use built areas
that maximize affordable housing and enable
mobility.
• Tracking of energy and water efficiency by building stock
• % of residents within a quarter of a mile of open space
• % of residents within a quarter mile of goods and services
DEFINED
SUB-OUTCOME AREA METRICS
BUILT ENVIRONMENT
SUB-OUTCOME AREA METRICS
Develop, protect, and maintain city-
owned infrastructure.
• % of pothole repairs completed within 3 days of
receiving a citizen request
• % of graffiti tags on public property removed within 24
hours of receiving a citizen request
INFRASTRUCTURE
SUB-OUTCOME AREA METRICS
Resilient Built and Natural Environment
ECOSYSTEMS
BUILT ENVIRONMENT
INFRASTRUCTURE
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THE FRAMEWORK
PLACE & PLANET
• Management of Fleet Composition and Replacement
Plan (Big Blue Bus)
• BBB Mobility Model (Big Blue Bus)
• Complete Public Arts Master Plan (Community and
Cultural Services)
• Recreation Master Plan to Reflect Current and Future
Park and Recreation Needs (Community and Cultural
Services)
• Pico Neighborhood Plan (Planning and Community
Development)
• Upgrade Permitting Process (Planning and
Community Development)
• Upgrade Permitting Process (Planning and
Community Development)
• Seismic Retrofit Program (Planning and Community
Development)
• Gateway Master Plan (Planning and Community
Development)
• City TDM Strategy (Planning and Community
Development)
• Local Coastal Plan (Planning and Community
Development)
• Memorial Park Neighborhood Plan (Planning and
Community Development)
• Shortening of the Runway of the Santa Monica
Airport (Airport Strategic Goal)
• City Services Building (Public Works)
• Electric Vehicle Action Plan (Public Works)
• Pier Bridge (Public Works)
• Water Self-Sufficiency (Public Works)
• Community Choice Aggregation (Public Works)
• Complete Master Plan for Memorial Park
(Community and Cultural Services)
CITYWIDE PROJECTS
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THE FRAMEWORK
SAFETY
PREPARING FOR AND PREVENTING
INCIDENTS
• Type and number of incidents that are occurring
• # of inspections
• Response times
• Limiting fires to the Room of Origin
• 911 response times
DEFINED
SUB-OUTCOME AREA METRICS
RESPONDING TO EVENTS
SUB-OUTCOME AREA METRICS
KEEPING STREETS SAFE
SUB-OUTCOME AREA METRICS
CITYWIDE PROJECTS
A Safe Place for All
PREPARING FOR AND
PREVENTING INCIDENTS
KEEPING STREETS SAFE
• Zero deaths and severe injuries
• % completion of Vision Zero map
RESPONDING TO EVENTS
Do people feel safe in Santa Monica?
FRAMEWORK FOR A SUSTAINABLE CITY OF WELLBEING
Champion
lifelong education
achievement and
opportunities for
continuous
personal growth
LEARNINGCOMMUNITY
Foster a
connected and
engaged
Protect natural
resources and
cultivate an
exceptional and
resilient build
environment
PLACE & PLANET
Creating a safe
city for everyone
PLACE & PLANETHEALTH
Nurture
opportunities for
enriched physical,
social, and
emotional health
HEALTH
Support
community needs
through a stable,
and diverse local
economy
ECONOMICOPPORTUNITY
Cultivate a trustworthy and participatory local government
through equitable, transparent, and effective processes
AIRPORT
HOMELESSNESS
MOBILITY
INCLUSIVE AND DIVERSE COMMUNITY
LEARN AND THRIVE
SANTA MONICA'S
FIVE STRATEGIC GOALS
GOVERNANCE
SAFETY
KEEPING NEIGHBORHOODS
SAFE
KEEPING NEIGHBORHOODS
SAFE
SUB-OUTCOME AREA METRICS
• Response times
• Crime trends
• Overall view of safety
• Property crime v. violent crimes
• Crimes per 1,000 residents
• Vision Zero (Planning and Community
Development)
• Establishment of Juvenile Diversion Program (Police
Department)
Being prepared for and preventing
incidents
Quickly, effectively, and efficiently
responding to events.
Providing services and engagement
to ensure the safety of all of our
neighborhoods.
Providing services and engagement to
ensure the safety of all of our streets.
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THE FRAMEWORK
GLOSSARY OF TERMS
ACTIVITY
Routine actions monitored to achieve specific results,
measured in numbers or percentages.
ALIGNMENT
Aligning work efforts (department operations, city-wide
projects, strategic goal efforts) with a city-wide outcome.
BENCHMARK
A standard point of reference developed based on
historic precedent and scientific evidence utilized to
develop a target.
GOAL
A specific objective that an organization is working to
achieve. Metrics are used to monitor an organization’s
progress in achieving a goal.
INDICATOR
A metric used to track performance towards a stated
goal or outcome.
INPUT METRICS
Metrics that measure behavior and are completely
controlled by an organization.
MAPPING
Process of connecting department programs and
activities with city-wide outcomes.
METRIC
A number or percent utilized to determine whether
an organization is working to achieve its overall goal.
Metrics may include a target, or the number or percent,
based on past precedent and scientific evidence.
OUTCOME
An ideal state an organization is striving to achieve.
OUTCOME METRICS
Large-scale metrics that help organizations to
continuously adapt and improve and tie to the ideal
state it wants to achieve.
OUTPUT METRICS
Metrics that measure the results and organization hopes
to achieve.
PROJECT
A temporary, unique action that has a defined beginning
and end, with a defined scope and resources. Success is
measured by the completion of milestones.
TARGET
A specific numeric value or percentage connected to a
metric. Identified through a process of benchmarking.
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, December 10th, 2018
Present:
Alderman Fiske Alderman Revelle
Alderman Braithwaite Alderman Rainey
Alderman Wynne Alderman Fleming
Alderman Wilson Alderman Suffredin
Alderman Rue Simmons (9)
Absent:
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk 34 of 509
Mayor’s Public Announcements
Mayor Hagerty informs constituents that this is the last meeting. Mayor Hagerty reflects on
city council meetings of 2018. Mayor Hagerty thanks city workers and board members for the
progress that was made this year.
Watch
City Manager’s Public Announcements
●Introduction of Evanston Police Department Commanders and Sergeants
●Retirement of Martha Logan, Community Engagement Manager
●Retirement of Richard Eddington, Chief of Police
Watch
City Clerk’s Communications
City Clerk Devon Reid informed the public of an event by former Governor, Pat Quinn. The
event will take place on January 16, 2019, and will cover public comment and referendums.
Clerk Reid also read a message from Jenner and Block Law Firm addressing the Harley
Clarke Mansion.
Watch
Public Comment
Nicole Kustok Supported appeal to demolish the Harley Clarke Mansion. Said it will
save taxpayers money.
Watch
Tim Davitt Supported appeal to demolish the Harley Clarke Mansion. Said that
city resources can be utilized in other places.
Watch
Kelly Marcelle Supported appeal to demolish the Harley Clarke Mansion.
Commented that the preservation of the building does more harm
than good.
Watch
Melissa Thompson Supported City appeal to demolish the Harley Clarke Mansion. Stated
that the city can not maintain costs of the Mansion.
Watch
Thomas Witt Supported City ordinance to demolish the Harley Clarke Mansion.
Said that demolishment will bring focus to Evanston Lighthouse.
Watch
Marya Frankel Brought statistical figures of the costs to maintain Harley Clarke
Mansion. Supports Lake House Dunes groups and City ordinance to
Watch
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demolish the Harley Clarke Mansion
Robert Dalrymple Believed that the money to maintain and preserve Harley Clarke
cannot be done. Supports Lake House Dunes group and City appeal
to demolish the Harley Clarke Mansion.
Watch
Bill Keesom Wanted Harley Clarke to be demolished for more parkland. Supported
City appeal to demolish Harley Clarke Mansion.
Watch
Ali Harned Asked City Council to preserve Harley Clarke Mansion. Believes that
Harley Clarke unifies the city.
Watch
Jennifer Shadur On behalf of Save Harley Clarke, Jennifer Shader offered an annual
fifteen thousand dollars for maintenance of the Harley Clarke
Mansion. Asked Council to preserve the Harley Clarke Mansion
Watch
Jannet Kirby Asked Alderman Judy Fiske to support citizens of the 1st Ward who
voted for preservation of the Harley Clarke Mansion and deny an
appeal to demolish Harley Clarke Mansion.
Watch
Trisha Conley Spoke on behalf of Darlene Cannon. Asked Alderman Peter
Braithwaite to vote like a majority of the 2nd ward who voted for
preservation for the preservation of the Harley Clarke Mansion.
Watch
Carolyn McNulty Asked Alderman Wynne to deny an appeal to demolish the Harley
Clarke Mansion.
Watch
Alisa Alexander Asked Alderman Donald Wilson to vote with 4th ward constituents to
preserve the Harley Clarke Mansion.
Watch
Pricilla Giles Asked Alderman Robin Rue Simmons to vote with 5th ward
constituents to preserve the Harley Clarke Mansion. Believes
preservation will bring revenue o the city.
Watch
Patrick Donnelly Commented on how the community is unified to save the Harley
Clarke. Believes it would be a good idea to preserve the building
Watch
Ben Gasbarra Urged Alderman Thomas Sufferdin to preserve the Harley Clarke
mansion and deny an appeal to demolish the Harley Clarke Mansion.
Watch
Betta Showdruk Urged Alderman Eleanor Revelle to vote like the majority of her
constituents and preserve Harley Clarke Mansion.
Watch
Wanda Walker Asked Alderman Cicely Fleming to vote like the majority of her
constituents and preserve Harley Clarke Mansion.
Watch
Clare Kelly Succeeds time to John Moore Watch
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Charles Smith Asked Alderman Anne Rainey to recuse herself from the Harley
Clarke vote. Thanked Mayor Hagerty for his earlier comments on
preserving democracy.
Watch
Julie Cutter Questioned the intentions of the Dunes group for funding the
demolition. Asks City Council to reconsider the demolition of the
Harley Clarke Mansion.
Watch
Madison Major Mentioned how there are other case studies that help preserve
buildings in different cities. Speaks on behalf of Angela Valvaness.
Asks to give a chance to preserve the building.
Watch
Jan Grimes Asked to preserve the Harley Clarke Mansion. Watch
Bruce King Believed that democracy works if you follow the voters. Asked City
Council to preserve Harley Clarke Mansion.
Watch
Susan Aaron
Commented on how the Harley Clarke Mansion is a treasure. Watch
Madeline Gelis Asked to represent 80 percent of the voters of Evanston to vote
against the appeal to demolish Harley Clarke Mansion.
Watch
Gene Prinevel Asked to deny the appeal to demolish Harley Clarke Mansion Watch
Tony Borich Mayor Hagerty denies public comment to constituent due to his letter
being read by City Clerk Devon Reid.
Watch
Mark Gasbarra Questioned the economic funding for other projects compared to
Harley Clarke Mansion.
Watch
Bill Kenney Urged City Council to follow track record of highest preservation of
historic buildings.
Watch
Brad White Recognized city worker, Carlos Ruiz. Believes that the city did not
meet any standards to demolish the building. Asks the council to
preserve the Harley Clarke Mansion
Watch
Dan Coyne Recognized the hard work the community is taking to preserve Harley
Clarke mansion. Asks the city to deny an appeal to demolish Harley
Clarke.
Watch
Michael Vasilko Asked City Council to deny an appeal to demolish Harley Clarke Watch
David Leitschuh Believed that Harley Clarke is more of a liability to the community Watch
Dolores Holmes Asked the city support honorary street. Gave thanks to Martha Logan
and Chief Eddington. Gave support to the council to vote what they
Watch
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feel is right
John Elsterda Supported the appeal to demolish Harley Clarke Mansion. Asked City
Council to support building a park when the mansion is demolished.
Watch
Audrey Niffenenger Asked City Council to preserve the Harley Clarke mansion. Watch
Craig McClure Stated that the wording of referendum was misguided. Believes in
Lakehouse Dunes group.
Watch
Larry Lundy Supported preservation of the Harley Clarke Mansion. Mentions
historic building preserved in Chicago.
Watch
Sara Schastok Commented on more fundraising being raised after the lease was
rejected by Lakehouse and Garden group.
Watch
Jeff Smith Talked about the universal declaration of human rights. Believes the
standards of demolition are misguided.
Watch
Jack Weiss Urged City Council to deny an appeal to demolish Harley Clarke
Mansion. Asks to reconsider zoning of Evanston Library Parking Lot.
Watch
James Angelman Asked City Council to wave the fees for bus routes Watch
Janet Steidl Didn’t support 2nd extension for Evanston library parking lot. Watch
Bruce Ettanbauch Supported the preservation of the Harley Clarke Mansion. Does not
support 2nd extension for Evanston library parking lot.
.Watch
Diane Thodos Shared remarks on Harley Clarke Mansion funding. Supports
preservation of Harley Clarke Mansion.
Watch
Junad Riski Comments on City of Evanston budget in relation to Harley Clarke
Mansion.
Watch
Joel Freeman Thanked Mayor Hagerty and city staff for the Climate Action
Resilience Plan.
Watch
Nick Agnew Another speaker read remarks on behalf of Nick Agnew. Commented
on city funding for Harley Clarke Mansion. Asked city council to
preserve Harley Clarke Mansion.
Watch
Jill Zordan Commented on the demolition process for Harley Clarke mansions. In
support of the preservation of Harley Clarke Mansion
Watch
Jeremy Pardoe Questions how the City Council can show patience towards the
Harley Clarke Mansion
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Harris Miller Allocated his time to Lisa Bordeaux. Comments on different support
groups who seek preservation of Harley Clarke.
Watch
Suzanne Lemaine Gave time to Carl Lemann. Reads a letter from a constituent claiming
that the Harley Clarke Ordinance does not follow City Code.
Watch
Carlos Sutton Asked City Council to deny an appeal to demolish the Harley Clarke
Mansion.
Watch
Mary Mcwilliams Supported the preservation of Harley Clarke Mansion. Comments on
how demolition ordinance may not meet standards.
Watch
Kim Stanton Asked City Council to deny the 2nd extension of Evanston Library
parking lot.
Watch
Jones Safford Voiced support for the Harley Clarke Mansion Preservation. Against
2nd extension of Evanston Library parking lot
Watch
Jonathan Nieuwsma Supported the Climate Action Resilience plan. Brought attention to
how many groups support the Climate Action Resilience plan.
Watch
Jack Darin Shared support for the Climate Action Resilience plan. Comments on
the proposed plan.
Watch
Madelyn Ducree Gave thanks to Chief Eddington for his service. Comments on stop
and frisks. Comments on Harley Clarke referendum and on city taxes.
Watch
Carl Klein Asked City Council to preserve the Harley Clarke Mansion. Asks the
city to deny an appeal of the demolition
Watch
Vickie Jacobson Supported the Climate Action Resilience plan. Comments on turnout
on climate action event, and briefly go over the plan.
Watch’
Doreen Price Commented on aging in relation to preservation. Comments on the
privatization of buildings.
Watch
Bennett Johnson Supported the preservation of Harley Clarke Mansion. Watch
Tony Borsch Asked City Council to review the demolition ordinance. In support of
the preservation of Harley Clarke.
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Special Order of Business
(SP1) 2019 City Council Goals
City Manager requests that City Council continue its discussion of Council
goals for 2019.
For Action
Item held for discussion until January 14, 2019
Watch
(SP2) Application for Appeal to City Council of Preservation
Commission Decision Denying Certificate of Appropriateness for
demolition of the Harley Clarke Mansion and Coach House at 2603
Sheridan Road
The City Council may make a motion to accept the application for appeal. If
a motion is made and adopted, the City Council shall affirm, modify or
reverse the decision of the Preservation Commission within forty-five (45)
days. If no motion to accept the application for appeal is made, the decision
of the Commission shall be final.
For Action
Failed 9-0
Watch
Consent Agenda
(M1) Approval of Minutes of the Regular City Council Meeting of October
29, 2018, November 5, 2018, November 12, 2018 and November 19,
2018.
For Action
Approved on Consent Agenda
Motion: Ald.
Rue Simmons
Watch
(A1) Payroll – October 29, 2018 through November 11, 2018
$ 2,965,372.47
Payroll – November 12, 2018 through November 25, 2018
$ 2,874,863.60
Bills List – November 27, 2018 $ 3,921,011.32
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Bills List – December 11, 2018 $23,336,386.14
For Action
Approved on Consent Agenda
(A2) Purchase of Insurance/Renewals – Property, Excess Liability &
Excess Worker’s Compensation for Fiscal Year 2019
City Council approved to purchase the outlined policies at a total cost of
$556,524. The policies will renew all insurance coverage for the City of
Evanston for Fiscal Year 2019. Both insurance brokers are in the third
year of a three-year contract award to place insurance coverages.
Premium quotations received reflected the tightening of insurance markets
across all sectors. There was a slight increase in cumulative total pricing
for all policies by $680, which excludes the workers compensation and the
new policy for environmental liability. Funding will be from the following
funds: Insurance Fund Account 605.99.7800.62615 in the amount of
$525,000; and Workers’ Compensation Fund Account 605.9978000.66044
in the amount of $130,000.
For Action
Approved on Consent Agenda
(A3) 2018 Post Bond Issuance Report
City Council reviewed and placed the 2018 Post Bond Issuance Report on
file.
For Action
Approved on Consent Agenda
(A4) Contract with Amber Mechanical Contractors, Inc., for
Chandler-Newberger Center HVAC Improvements Phase II
City Council authorized the City Manager to execute a contract for the
Chandler-Newberger HVAC Improvements Phase II Project with Amber
Mechanical Contractors, Inc., (11950 S. Central Ave., Alsip, Illinois) in the
amount of $362,000.00. This project will be funded from the Capital
Improvement Fund which has an available budget of $565,000 for this
project. A further breakdown of funding can be found on the corresponding
transmittal memorandum.
For Action
Approved on Consent Agenda
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(A5) Contract with Landmark Contractors, Inc. for Sherman Avenue
Improvements
City Council authorized the City Manager to execute a contract
award for the Sherman Avenue Improvements Project (Bid #18-50) with
Landmark Contractors, Inc. (11916 W. Main Street, Huntley, Illinois
60142), in the amount of $825,071.84. Funding is available through the
Washington National TIF in the amount of $900,000 (Account No.
415.40.4218.65515-418028). This improvement is being funded from
projected savings in the Fountain Square construction project and through
the use of additional available funds in the Washington National TIF fund.
For Action
Approved on Consent Agenda
(A6) Three-Year Contract with Silk Screen Express, Inc. for AFSCME
Uniforms
City Council authorized the City Manager to execute a purchase order in
response to Bid #18-58 to award the 2019-21 AFSCME Uniform Contract
to Silk Screen Express, Inc. (7611 W. 185th Street, Tinley Park, IL 60477)
for a term of three years with a not to exceed amount of $187,500.00.
Funding for 2019 will be from Public Works Agency- Clothing Fund
(Account 100.40.4105.65020) with a FY19 YTD balance of $62,500.
For Action
Approved on Consent Agenda
(A7) Contract for Emergency Purchase and Installation of Equipment
and Services for a Fire Suppression System at Service Center – Data
Center with Phoenix Fire Systems
City Council authorized the City Manager to execute an agreement for the
emergency purchase of equipment and services to install a Kidde-Fenwal
Novec 1230 Clean Agent Fire Suppression System at 2020 Asbury
Service Center -Data Room with Phoenix Fire Systems (744 Nebraska
Street, Frankfort, IL 60423) in the amount of $ 34,945.00. This project will
be funded from the Capital Improvement Fund 2018 General Obligation
Bonds (Account No. 415.40.4118.65515 - 618033). This will use funding
set aside for Facilities Contingency, with a budget of $275,000 in FY 2018
and $120,039 remaining.
For Action
Approved on Consent Agenda
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(A9) 2019-2021 Renewal of Building Automation Service Agreement
for HVAC Systems with Schneider Electric
City Council authorized the City Manager to execute a three year, single
source service agreement for the Building Automation System (BAS) with
Schneider Electric (17475 Palmer Blvd., Homewood, IL 60430) in the
amount of $36,167.00 for FYI 2019, $37,005.00 for FYI 2020 and
$37,869.00 for FYI 2021 to cover hardware/software and service visits for
HVAC systems in 16 City buildings and properties. Initially in 2019 this is
about a 27% increase from 2018 due to the addition of coverage for 8
more locations. In following years 2020 and 2021 this is less than a 3%
increase each year. Funding will be from the Facilities Fund (Account
100.19.1950.62509).
For Action
Approved on Consent Agenda
(A10) Second One-Year Extension for the Management and
Operations of Three Self-Park Facilities with SP+ Municipal Services
City Council authorized the City Manager to extend the contract for the
Management and Operations of three City owned Self-Park Facilities to
SP+ Municipal Services (200 East Randolph Street, Suite 5475, Chicago,
IL 60601) in the amount of $1,530,198 for 2019 with no additional
extensions (RFP #15-65). Funding for the contract will be provided by the
following Parking Fund accounts: Church Street Garage
(505.19.7025.62400); Sherman Avenue Garage (505.19.7036.62400); and
Maple Avenue Garage (505.19.7037.6240).
For Action
Approved on Consent Agenda
(A11) Resolution 111-R-18, One-Year Lease Agreement for Office
Space at the Lorraine H. Morton Civic Center
City Council adopted Resolution 111-R-18 authorizing the City Manager to
negotiate the lease of office space with Evanston Development
Cooperative (EDC) at the rate of $324.50 per month for 12 months
beginning January 2, 2019 for 275 square feet of space on the third floor
of the Civic Center, Suite 3601.
For Action
Approved on Consent Agenda
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(A12) Resolution 107-R-18, Eight-Month Lease Renewal with Mudlark
Theatre for Space at the Noyes Cultural Arts Center
City Council approved Resolution 107-R-18 authorizing the City Manager
to enter into an agreement for an eight (8)-month renewal lease with
Mudlark Theatre for space at the Noyes Cultural Arts Center. The monthly
rental rate is $3,183.62, which includes a 2% increase from 2018 rates.
For Action
Approved on Consent Agenda
(A13) Resolution 108-R-18, Nine-Month Lease with Evanston
Children’s Choir for Studio Space at Noyes Cultural Arts Center
City Council approved Resolution 108-R-18 authorizing the City Manager
to enter into an agreement for a nine (9)-month renewal lease with
Evanston Children’s Choir for studio space at the Noyes Cultural Arts
Center. The monthly rent rate is $1,362.92, which include a 2% increase
from 2018 rates.
For Action
Approved on Consent Agenda
(A14) Resolution 106-R-18, Twelve-Month Lease Agreements for
Studio Space at Noyes Cultural Arts Center
City Council approved Resolution 106-R-18 authorizing the City Manager
to enter into twenty-two (22) renewal agreements for a twelve (12) month
lease for the artist leases for studios at the Noyes Cultural Arts Center.
Fees include a two percent (2%) rental rate increase from 2018 rates.
For Action
Approved on Consent Agenda
(A15) Resolution 110-R-18, Amendment to the Purchase and Sale
Agreement for the City-Owned Real Property Located at 1714-20
Chicago Avenue to Chicago Avenue Partners, LLC
City Council approved Resolution 110-R-18, “Authorizing the City Manager
to Amend the Purchase and Sale Agreement for the City-Owned Real
Property Located at 1714-20 Chicago Avenue to Chicago Avenue
Partners, LLC” The first amendment to the contract, executed in July 2018
established an approval period which expires at 5:00 p.m. Central Time on
December 12, 2018.
Motion made to amend the resolution to eliminate, "non-refundable"
language
Ald. Fiske
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Passed 6-3 Ald Wynne, Suffredin and Revelle voted “No”
For Action
Passed 7-2 Ald. Revelle and Wynne voted “No”
(A16) Resolution 109-R-18, Authorization to Negotiate and Execute an
Easement for Existing Sidewalk in the Alley Adjacent to 324
Dempster Street
City Council adopted Resolution 109-R-18 authorizing the City Manager to
execute an easement agreement with the property owner of 324 Dempster
Street for two-and-a-half feet wide by seventy five feet long easement in
the alley adjacent to property. The easement would be granted for a 50
year period.
For Action
Approved on Consent Agenda
(A17) Ordinance 121-O-18, Donation of Ambulance to the North
Regional Major Crimes Task Force Organization
City Council adopted Ordinance 121-O-18, directing the City Manager to
donate an ambulance owned by the City to the North Regional Major
Crimes Task Force, Major Crash Assistance Team. This vehicle has been
determined to be surplus as a result of a new vehicle replacement being
put into service.
For Introduction
Approved on Consent Agenda
(A18) Ordinance 122-O-18, Authorization to Negotiate a
Redevelopment Agreement and the Sale of City Property at 2222
Oakton to Clark Street Real Estate, LLC
City Council approved Ordinance 122-O-18, “Authorizing the City Manager
to Negotiate a Redevelopment Agreement and the Sale of CityOwned
Real Property Located at 2222 Oakton Street with Clark Street Real
Estate, LLC”.
For Introduction and Action
Suspension of rules did not pass in committee
Passed for Introduction 9-0
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(A19) Ordinance 153-O-18, Amending City Code Section 3-4-6(E) to
Allow for Sale of Alcoholic Liquor Greater than 6.76 Fluid Ounces
and Wine Greater than 6.32 Fluid Ounces
City Council approved Ordinance 153-O-18, amending City Code Section
3-4-6(E) to allow for sale of alcoholic liquor greater than 6.76 fluid ounces
and wine greater than 6.32 fluid ounces.
For Introduction and Action
Approved on Consent Agenda
(A20) Ordinance 154-O-18, Amending City Code Section 3-4-6(L) to
Allow for Sale of Alcoholic Liquor Greater than 6.76 Fluid Ounces
and Wine Greater than 6.32 Fluid Ounces Liquor License
City Council adopted Ordinance 154-O-18, amending City Code Section
3-4-6(L) to allow for sale of alcoholic liquor greater than 6.76 fluid ounces
and wine greater than 6.32 fluid ounces.
For Introduction and Action
Approved on Consent Agenda
(A21) Ordinance 155-O-18, Amending City Code Section 3-4-3(O) to
Allow for Sale of Wine Greater than 6.32 Fluid Ounces
City Council adopted Ordinance 155-O-18, amending City Code Section
3-4-3(O) to allow for the sale of wine greater than 6.32 fluid ounces.
For Introduction and Action
Approved on Consent Agenda
(A22) Ordinance 156-O-18, Increasing the Number of Class D Liquor
Licenses for Lao Sze Chuan located at 1633 Orrington Avenue Local
Liquor
City Council adopted Ordinance 156-O-18, amending Class D Liquor
License from fifty-one to fifty-two for Fortune Cookie Group, Inc., d/b/a Lao
Sze Chuan, 1633 Orrington Avenue.
For Introduction and Action
Approved on Consent Agenda
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(A23) Ordinance 157-O-18, Increasing the Number of Class H Liquor
Licenses for Colectivo Coffee located at 716 Church Street Local
Liquor
City Council adopted Ordinance 157-O-18, amending Class H Liquor
License from one to two for Colectivo Coffee Roasters, Inc., d/b/a
Colectivo Coffee, 716 Church Street.
For Introduction and Action
Approved on Consent Agenda
(A24) Ordinance 161-O-18, Amending City Code Section 10-11-18 and
10-11-22 – Resident Parking Only Districts
City Council adopted Ordinance 161-O-18, amending City Code Section
10-11-18 Schedule XVIII(Q) and Section 10-11-22 Schedule XVIII(C),
Residents Parking Only Districts, to for District S to become EVS District 3
with a review of the changes after six months to be presented to the
Transportation/Parking Committee in the second half of 2019.
For Introduction
Passed 8-0 Ald Wynne absent
Watch
(A25) Ordinance 150-O-18 Amending Section 9-2-3 (B) of the
Evanston City Code, Increasing Fire Department Transport Fees
City Council adopted Ordinance 150-O-18 amending Section 9-2-3 of the
Evanston City Code, increasing the ambulance transport fees. Ordinance
150-O-18 was Introduced at the November 12, 2018 Administration &
Public Works Committee and City Council, but was requested to return to
the Committee for further discussion and final Action.
Motion to amended language to include "City Manager or designee"
Passed 7-1 Ald Fisked voted “No”
Ald. Wynne absent
For Action
Passed 9-0
Motion: Ald.
Braithwaite
Watch
(A26) Ordinance 132-O-18, Increasing the Number of Class D Liquor
Licenses for Tuko Cantina at 817 University Place Local Liquor
Commissioner recommends City Council adoption of Ordinance 131-O-18,
amending Evanston City Code Subsection 3-4-6 (D) to increase the
number of Class D Liquor Licenses from fifty-one (51) to fifty-two (52) and
permit issuance of a Class D license to 817 University LLC, d/b/a Tuko
Cantina located at 817 University Place.
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For Action
Item held until January 14, 2019
(P1) Vacation Rental License for 1516 Crain Street
City Council approved a Vacation Rental License for the property located
at 1516 Crain Street. The Vacation Rental meets all of the Standards and
Procedures for license approval.
For Action
Approved on Consent Agenda
Motion: Ald.
Wilson
Watch
(P2) Ordinance 158-O-18, Extending the Time for Applicant to Obtain
a Building Permit to Construct the Planned Development at 1815 Oak
Avenue
City Council adopted Ordinance 158-O-18 to extend the time for
commencement of construction of the Planned Development at 1815 Oak
Avenue, originally approved on July 25, 2016. The Ordinance would grant
a one year extension for building permit issuance to December 10, 2019
For Introduction and Action
Approved on Consent Agenda
(P3) Ordinance 139-O-18, Granting Major Variations at 1943 Sherman
Avenue in the R5 General Residential Zoning District
City Council approved Ordinance 139-O-18 authorizing major variations
for a 22’ rear yard setback where 22.5’ is required for a three-story stair,
and an increase of zero additional parking spaces where 3 additional
parking spaces are required for the conversion of a single family residence
to a 3-unit multiple family residence in the R5 General Residential District.
For Introduction and Action
8-1-0 Ald. Rue Simmons abstained
Watch
(P4) Ordinance 160-O-18, Granting Landmark Status to the Building
and Lot of Record at 1225 Asbury Avenue
City Council approved Ordinance 160-O-18 Designating 1225 Asbury
Avenue (building and lot) as an Evanston Landmark.
For Introduction
Approved on Consent Agenda
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(P5) Ordinance 112-O-18 Granting Major Zoning Relief for Building
Lot Coverage, Setbacks, and Open Parking at 2626 Reese Avenue
City staff recommends adoption and the Zoning Board of Appeals
recommends denial of Ordinance 112-O-18 for major zoning relief in the
R1 Single Family Residential District. This item was held in committee at
the November 12, 2018 Planning and Development Committee meeting.
Since the meeting the applicant has met with staff and expressed that he
would submit multiple revised options to construct a single family dwelling
on the lot. The applicant intends to invite neighbors to a meeting with staff
where the neighbors could offer input about the revised options prior to
returning to the Planning and Development Committee in January.
Therefore, staff recommends that the Planning and Development
Committee table this item until January 14, 2019.
For Introduction
Item held in Committee
O1) Resolution 103-R-18, Designating the Portion of Emerson Street
between Wesley Avenue and Asbury Avenue with the Honorary
Street Name Sign, “Nathan Haliburton, Jr. Way”
City Council adopted Resolution 103-R-18, naming the portion of Emerson
Street between Wesley Avenue and Asbury Avenue with the Honorary
Street Name Sign, “Nathan Haliburton, Jr. Way.” Three street signs are
made for the honoree. One sign is installed at each end of the designated
one block area and the third sign is given to the honoree. The approximate
total cost to create all three signs is $200. Funds for these honorary street
name signs will come from the 2019 Public Works Agency/Traffic
Operations' Materials Fund (Account 100.40.4520.65115), which has a
2019 budget of $58,000.
For Action
Passed 9-0
Motion: Ald.
Fleming
Watch
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(O2) Resolution 105-R-18, Adopting the City of Evanston Climate
Action and Resilience Plan
City Council approved Resolution 105-R-18 adopting the Climate Action
and Resilience Plan and the goals therein.
For Action
Passed 9-0
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(O3) Ordinance 152-O-18, Amending Title 8, Chapter 6, Food Service
and Retail, Food Store Sanitation
City Council adopted Ordinance 152-O-18, amending Title 8, Chapter 6 of
the Evanston City Code. This action will align the City Code to the State’s
amendment to the Illinois Food Service Sanitation Rules and Regulations
which mandates the adoption of the 2017 U.S Food and Drug
Administration Code, FDA, and all subsequent editions and amendments
for all Illinois local health departments. The State’s amendment will be
effective January 2019, requiring Inspectors to conduct FDA based
inspections at Evanston’s licensed food establishments.
For Introduction
Approved on Consent Agenda
(O4) Ordinance 140-O-18, Amending City Code Section 2-13-1,
“Board Establishment and Composition” of the Animal Welfare
Board
City Council adopted Ordinance 140-O18 amending Section 2-13-1 “Board
Establishment and Composition” of the Animal Welfare Board, reducing
the number of members from seven (7) to six (6), and the number of City
Council members from two (2) to one (1).
For Action
Approved on Consent Agenda
(APP1)For Appointment to:
Housing & Community Dev. Act Committee - Hugo Rodriguez
Hugo Rodriguez is a 14-year resident of Evanston and is a licensed real
estate broker with more than 30 years of experience. He currently serves
on the Professional Standards Committee for the Chicago Association of
Realtors as well as on the board of directors for Association House of
Chicago, a non-profit
Parks, Recreation & Community Service Bd. - Daniel Featherson
Daniel Featherson is a 30-year resident of Evanston. As a managing
broker with Sky High Real Estate, Daniel has considerable knowledge of
the local real estate market and specializes in selling residential properties
in Evanston. In addition to his work in real estate, Daniel also manages a
youth football program in the city.
Parks, Recreation & Community Service Bd. - Tracy Long
Motion: Ald.
Fiske
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Tracy Long is area vice president for Johnson Controls, a Fortune 500
company. She has lived in Evanston for more than two years, where her
children are active participants in Evanston Parks, Recreation and
Community Services and Library programming, including ecology camp
and tennis camp. Tracy holds an MBA from the Stanford Graduate School
of Business and a B.A. in Social Studies from Harvard College.
Parks, Recreation & Community Service Bd. - Edmund Moran
Edmund Moran served as Evanston’s 6th Ward alderman for 18 years,
from 1991 to 2009. In addition to his service on the City Council, Edmund
spent many years as a manager and coach of Evanston youth baseball
teams, and served as president of the Evanston Youth Hockey
Association. He holds a J.D. from Loyola University Chicago Law School
and a B.A. from the University of Notre Dame.
For Action
Approved on Consent Agenda
Call of the Wards
Ward
1:
Invited the Interfaith committee to find solutions to help the homeless in Evanston.
Thanked Mayor Hagerty for inviting residents to light up the holiday tree
Watch
Ward
2:
Ward meeting at 665 Building at 7 p.m. on December 13. Congratulated Ms.
Haliburton for the street naming and the contribution to the community.
Watch
Ward
3:
Thanked everyone for their work throughout the year and wished everyone happy
holidays
Watch
Ward
4:
Wished happy holidays to everyone Watch
Ward
5:
Thanked the Brady Scholars and Citizens Greener Evanston for bringing free
energy audit and option for low-cost weatherization for low-income residents.
Invited residents to attend the Holiday Party on December 12 at 7 p.m.
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Ward
6:
No Report Watch
Ward
7:
Wished everyone happy holidays Watch
Ward
8:
Ward meeting on January 9. 7 p.m. at the Levy Senior Center to discuss the
Oakton developments and to meet the new Chief of Police
Watch
Ward
9:
Holiday Party at the Levy Senior Center on Saturday, December 15. Encouraged
residents to bring a coat to donate. First Methodist Church held a memorial for a
homeless resident who passed away. Asked that we begin to explore for services
for people in need.
Watch
Adjournment
Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote
the meeting was adjourned. Ald. Wilson led City Council into Executive Session. A roll call vote
was taken and by a unanimous vote (9-0) City Council recessed into Executive Session
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, January 14, 2019
6:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
James C. Lytle Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN RUE SIMMONS
II. APPROVAL OF MINUTES OF REGULAR MEETING OF DECEMBER 10, 2018
III. CONSENT CALENDAR
All matters listed under the Item III (3), Consent Calendar, are considered by the
Committee to be routine and will be enacted in one motion without discussion. If
discussion is desired, that item may be removed and considered separately.
(A1) Payroll – November 26, 2018 through December 9, 2018 $ 2,848,105.59
Payroll – December 10, 2018 through December 23, 2018 $ 2,820,497.88
For Action
(A2) Bills List – January 15, 2019 FY18 $ 7,148,620.89
Bills List – January 15, 2019 FY19 $ 68,935.46
BMO Credit Card Activity – Period Ending September 26, 2018
(without Amazon) $ 183,655.02
For Action
(A5) Amendment to Consulting Contract with Christopher B. Burke Engineering,
Ltd for Water Main Engineering Services on Sherman Avenue between
Church Street and Davis Street
Staff recommends City Council authorize the City Manager to amend an existing
engineering services contract for the Fountain Square Renovation Project (RFP
No. 15-68) with Christopher B. Burke Engineering, Ltd (9575 W. Higgins Road,
Suite 600, Rosemont, IL 60018), in the amount of $16,618.45. This will modify
the existing agreement amount from $1,049,412.79 to $1,066,031.24. Funding is
available through the Water Fund Capital Improvement Program (Account No.
513.71.7330.62145.418028).
For Action
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(A6) Change Order No. 1 to the Church Street Harbor Renovation Contract with
Kovilic Construction Co.
Staff recommends the City Council authorize the City Manager to execute
Change Order No. 1 to the Church Street Harbor Renovation contract (Bid No.
18-25) with Kovilic Construction Co. (3721 N. Carnation Street, Franklin Park, IL)
in the amount of $25,440.00 and providing a time extension of 140 days. This
change order will increase the overall contract amount from $891,000 to
$916,440 and will change the date of substantial completion from December 14,
2018 to April 30, 2019. Funding for the change order will be provided from the
General Fund (Account 100.30.3065.65050 – 516002), which has a budget of
$36,000, all of which is remaining.
For Action
(A7) Change Order No. 3 for 2018 50/50 Sidewalk Replacement Project with
Schroeder & Schroeder, Inc.
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 3 to the contract for the 2018 50/50 Sidewalk Replacement
Project (Bid No. 18-14) with Schroeder & Schroeder Inc. (7306 Central Park
Avenue, Skokie, IL 60076) in the amount of $4,938.40. This change order will
increase the final contract amount from $237,877.00 to $242,815.40. Funding will
be provided from the Capital Improvement Program 2018 General Obligation
Bonds (Account No. 415.40.4118.65515-418021) for Traffic Calming, Bicycle and
Pedestrian Improvements. This line item has and FY 2018 budget of $300,000 of
which $45,261.30 is remaining.
For Action
(A8) Change Order No. 1 to the Comprehensive Pavement Condition Evaluation
and Right-of-Way Asset Management Agreement with Infrastructure
Management Services L.L.C
Staff recommends City Council authorize the City Manager to approve Change
Order No. 1 to the agreement with Infrastructure Management Services L.L.C
(1775 Winnetka Circle, Rolling Meadows, IL 60008) that would extend the
existing contract completion deadline from December 21, 2018 to February 28,
2019. There is no cost associated with this change order.
For Action
(A9) Contract with SAFEbuilt, Inc., for Supplemental Plan Review and Inspection
Services
Staff recommends that the City Council authorize the City manager to enter into
an agreement with SAFEbuilt, Inc. (3755 Precision Drive, Loveland, CO 80538)
for Supplemental Plan Review and Inspection Services from April 1, 2019 –
March 31, 2021 with three one-year options to renew. Funding will be from the
Building Inspection Services – Plan Review Services Fund (Account
100.21.2126. 62464), with a FY19 budget of $75,000. The hourly rate for building
inspection services will increase from $72.50 in 2018 to $73, while the rate for
building plan review services will decrease from $84.75 in 2018 to $74, with
future annual increases based upon the Consumer Price Index.
For Action
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(A10) Single-Source Renewal with Motorola, Inc. for 911 Services
Staff recommends City Council authorize the City Manager to approve a one-
year, single-source renewal with Motorola, Inc. (1309 East Algonquin Road,
Schaumburg, IL 60196) for services and maintenance at the E9-1-1 Center in the
amount of $80,262.91. Funding will be provided by the Emergency Telephone
System Fund (Account 205.22.5150.62509) with a budget of $89,000.00.
For Action
(A11) Funding Approval for the Demolition of the Abandoned Building at 1729
Dodge Ave, Evanston Provided by MBR Wrecking, Inc.
Staff is requesting the City Manager to approve funding for the demolition of a
long and neglected property that was once located at 1729 Dodge Ave,
Evanston. The demolition was completed by MBR Wrecking, Inc. on November
14, 2018 and cost $28,691. Funds will be provided through the IL Vacant
Expense Fund (Account 100.24.2435.62469), with grants provided by the
Abandoned Residential Property Municipality Relief Grant from the Illinois
Housing Development Authority.
For Action
(A12) Resolution 4-R-19, Adopting an Amended City of Evanston Sexual
Harassment Policy
Staff recommends that City Council adopt Resolution 4-R-19, adopting an
amended City of Evanston Sexual Harassment Policy that conforms to Public Act
100-1066, which expanded the time to file charges for discrimination with the
Illinois Department of Human Rights from 180 days to 300 days.
For Action
(A13) Resolution 1-R-19, Authorizing the City Manager to Negotiate and Execute
a Temporary Construction Easement Agreement with Fifth Third Bank for
the Main Street Corridor Improvement Project
Staff recommends adoption of Resolution 1-R-19 authorizing the City Manager to
negotiate and execute a temporary construction easement agreement with Fifth
Third Bank, for access drive improvements, sidewalk work and related roadway
work on private property as part of the Main Street Corridor Improvement Project.
For Action
(A14) Resolution 5-R-19, Authorizing the City Manager to Negotiate and Execute
a Temporary Construction Easement Agreement with Kap-Sum Properties,
L.L.C. for the Main Street Corridor Improvement Project
Staff recommends adoption of Resolution 5-R-19 authorizing the City Manager to
negotiate and execute a temporary construction easement agreement with Kap-
Sum Properties, L.L.C., for access drive improvements, sidewalk work and
related roadway work on private property as part of the Main Street Corridor
Improvement Project.
For Action
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(A15) Ordinance 163-O-18, Amending Portions of City Code Section 10-11-7(A),
“Passenger Loading Zones” to Amend the Loading Zone on Simpson
Street
The Transportation/Parking Committee recommends City Council adopt
Ordinance 163-O-18, amending portions of City Code Section 10-11-7(A),
“Passenger Loading Zones” to amend the loading zone on Simpson Street.
For Introduction
(A16) Ordinance 164-O-18, Amending City Code Section 10-11-7(D) “Taxicab
Stands Or Zones” to Remove the Taxicab Stand on Howard Street
The Transportation/Parking Committee recommends City Council adopt
Ordinance 164-O-18, amending a portion of City Code Section 10-11-7(D),
“Taxicab Stands Or Zones” to remove the taxicab stand on Howard Street.
For Introduction
(A17) Ordinance 8-O-19, Amending City Code Section 10-1-3 to Permit Certain
Trucks Used as a Passenger Vehicle to Park in Residential Areas
The Transportation/Parking Committee recommends City Council adopt
Ordinance 8-O-19, amending City Code Section 10-1-3 “Definitions,” to permit
certain trucks used as a passenger vehicle to park in residential areas.
For Introduction
(A18) Ordinance 162-O-18, Amending Portions of City Code Section 7-2-6(D),
“Sidewalk Cafes” Update the Sidewalk Café Application Process and
Increase Sidewalk Café Permit Fees
Staff recommends adoption of Ordinance 162-O-18, amending portions of City
Code Section 7-2-6(D) “Sidewalk Cafes” to modify permit fees and approval
procedures. Staff proposes Sidewalk Café permit applications to require the
approval of the Design & Project Review Committee, with exception of requests
for City Council to permit the consumption or sale of alcohol on sidewalk cafe
premises. Sidewalk Café permit fees will increase to align with cost of
administering the program and use of the surrounding public way.
For Introduction
IV. ITEMS FOR CONSIDERATION
(A3) BMO Amazon Credit Card Activity – Period Ending September 26, 2018
$ 5,837.31
For Action
(A4) Contract with Garland/DBS, Inc. for Chandler-Newberger Roofing
Restoration
Staff recommends that City Council authorize the City Manager to execute a
contract for Chandler-Newberger Roofing Restoration with Garland/DBS, Inc.
(3800 East 91st St, Cleveland, OH) in the amount of $214,073. Funding for this
work will be from the Capital Improvement Fund 2019 General Obligation Bonds
(Account No. 415.40.4119.65515-619002), which has a budget of $225,000, all
of which is remaining.
For Action
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(A19) Ordinance 5-O-19, Authorizing the City Manager to Negotiate the Sale of
City-Owned Real Property at 1729 Dodge Avenue
Staff recommends adoption of Ordinance 5-O-19 authorizing the City Manager to
negotiate the sale of City-owned property at 1729 Dodge Avenue to Evanston
Township High School in conformance with the terms of the Intergovernmental
Agreement between the City of Evanston and Evanston Township High School
for the Geometry in Construction class. A two-thirds majority of City Council is
required to adopt Ordinance 5-O-19. City Manager requests suspension of the
Rules for Introduction and Action at the January 14, 2019 City Council meeting.
For Introduction and Action
V. ITEMS FOR DISCUSSION
VI. COMMUNICATIONS
VII. ADJOURNMENT
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Administration and Public Works Committee Meeting
Minutes of December 10, 2018
James C. Lytle Council Chambers – 6:00 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: C. Fleming, P. Braithwaite, T. Suffredin, R. Rue Simmons, A.
Rainey
STAFF PRESENT: D. Stoneback, H. Desai, V. Benson, E. Storlie, K. Hawk, L.
Biggs, W. Bobkiewicz, T. Nunez, S. Ciolek, S. Cary, S.
Levine, E. Thomas-Smith, G. Gerdes, L. Stowe, D. Shub,
K. Jensen
PRESIDING OFFICIAL: Ald. Rue Simmons
I. DECLARATION OF A QUORUM: ALDERMAN RUE SIMMONS, CHAIR
A quorum being present, Ald. Rue Simmons called the meeting to order at
6:05p.m.
II. APPROVAL OF MINUTES OF REGULAR MEETING OF NOVEMBER 12, 2018
Ald. Braithwaite moved to accept the Minutes of November 12, 2018 and the
A&PW meeting as submitted, seconded by Ald. Suffredin.
The Minutes of the November 12, 2018 A&PW meeting were approved
unanimously 5-0.
III. PUBLIC COMMENT
James Engelman supports the donation of the ambulance.
IV. CONSENT CALENDAR
All matters listed under the Item III (3), Consent Calendar, are considered by the
Committee to be routine and will be enacted in one motion without discussion. If
discussion is desired, that item may be removed and considered separately.
(A1) Payroll – October 29, 2018 through November 11, 2018 $ 2,965,372.47
Payroll – November 12, 2018 through November 25, 2018 $ 2,874,863.60
Bills List – November 27, 2018 $ 3,921,011.32
Bills List – December 11, 2018 $23,336,386.14
For Action
DRAFT -
NOT APPROVED
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(A2) Purchase of Insurance/Renewals – Property, Excess Liability & Excess
Worker’s Compensation for Fiscal Year 2019
City staff recommends approval to purchase the outlined policies at a total cost of
$556,524. The policies will renew all insurance coverage for the City of Evanston
for Fiscal Year 2019. Both insurance brokers are in the third year of a three-year
contract award to place insurance coverages. Premium quotations received
reflected the tightening of insurance markets across all sectors. There was a
slight increase in cumulative total pricing for all policies by $680, which excludes
the workers compensation and the new policy for environmental liability. Funding
will be from the following funds: Insurance Fund Account 605.99.7800.62615 in
the amount of $525,000; and Workers’ Compensation Fund Account
605.9978000.66044 in the amount of $130,000.
For Action
(A3) 2018 Post Bond Issuance Report
Staff recommends the City Council review and place the 2018 Post Bond
Issuance Report on file.
For Action: Accept and Place on File
(A6) Three-Year Contract with Silk Screen Express, Inc. for AFSCME Uniforms
Staff recommends the City Council authorize the City Manager to execute a
purchase order in response to Bid #18-58 to award the 2019-21 AFSCME
Uniform Contract to Silk Screen Express, Inc. (7611 W. 185th Street, Tinley Park,
IL 60477) for a term of three years with a not to exceed amount of $187,500.00.
Funding for 2019 will be from Public Works Agency- Clothing Fund (Account
100.40.4105.65020) with a FY19 YTD balance of $62,500.
For Action
(A7) Contract for Emergency Purchase and Installation of Equipment and
Services for a Fire Suppression System at Service Center – Data Center
with Phoenix Fire Systems
Staff recommends City Council authorize the City Manager to execute an
agreement for the emergency purchase of equipment and services to install a
Kidde-Fenwal Novec 1230 Clean Agent Fire Suppression System at 2020 Asbury
Service Center -Data Room with Phoenix Fire Systems (744 Nebraska Street,
Frankfort, IL 60423) in the amount of $ 34,945.00. This project will be funded
from the Capital Improvement Fund 2018 General Obligation Bonds (Account
No. 415.40.4118.65515 - 618033). This will use funding set aside for Facilities
Contingency, which was budgeted at $275,000 in FY 2018 and has $120,039
remaining.
For Action
(A8) Sole Source Purchase of Equipment from Dell Technologies for Data
Center Operations Infrastructure Upgrade
Staff recommends City Council authorize the sole source purchase of three Dell
PowerEdge servers, two EMC storage area network appliances, and additional
related equipment from Dell Technologies (1 Dell Way, Round Rock, TX, 78682)
in the amount of $141,173.44. This purchase enables IT to replace failing
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infrastructure in the city’s data center that support critical City services. Funding
is provided by Capital Improvement Fund in the amount of $50,000 in 2018
General Obligation Bonds and $91,173 from the 2019 Capital Improvement Fund
using funding approved in the FY 2019 Adopted Budget.
For Action
(A9) 2019-2021 Renewal of Building Automation Service Agreement for HVAC
Systems with Schneider Electric
Staff recommends City Council authorize the City Manager to execute a three-
year, single source service agreement for the Building Automation System (BAS)
with Schneider Electric (17475 Palmer Blvd., Homewood, IL 60430) in the
amount of $36,167.00 for FYI 2019, $37,005.00 for FYI 2020 and $37,869.00 for
FYI 2021 to cover hardware/software and service visits for HVAC systems in 16
City buildings and properties. Initially in 2019 this is about a 27% increase from
2018 due to the addition of coverage for 8 more locations. In following years
2020 and 2021 this is less than a 3% increase each year. Funding will be from
the Facilities Fund (Account 100.19.1950.62509).
For Action
(A12) Resolution 107-R-18, Eight-Month Lease Renewal with Mudlark Theatre for
Space at the Noyes Cultural Arts Center
Staff recommends City Council approval of Resolution 107-R-18 authorizing the
City Manager to enter into an agreement for an eight (8)-month renewal lease
with Mudlark Theatre for space at the Noyes Cultural Arts Center. The monthly
rental rate is $3,183.62, which includes a 2% increase from 2018 rates.
For Action
(A13) Resolution 108-R-18, Nine-Month Lease with Evanston Children’s Choir for
Studio Space at Noyes Cultural Arts Center
Staff recommends City Council approval of Resolution 108-R-18 authorizing the
City Manager to enter into an agreement for a nine (9)-month renewal lease with
Evanston Children’s Choir for studio space at the Noyes Cultural Arts Center.
The monthly rent rate is $1,362.92, which include a 2% increase from 2018 rates.
For Action
(A14) Resolution 106-R-18, Twelve-Month Lease Agreements for Studio Space at
Noyes Cultural Arts Center
Staff recommends City Council approval of Resolution 106-R-18 authorizing the
City Manager to enter into twenty-two (22) renewal agreements for a twelve (12)
month lease for the artist leases for studios at the Noyes Cultural Arts Center.
Fees include a two percent (2%) rental rate increase from 2018 rates.
For Action
(A16) Resolution 109-R-18, Authorization to Negotiate and Execute an Easement
for Existing Sidewalk in the Alley Adjacent to 324 Dempster Street
Staff recommends City Council adopt Resolution 109-R-18 authorizing the City
Manager to execute an easement agreement with the property owner of 324
Dempster Street for a two-and-a-half feet wide by seventy five feet long
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easement in the alley adjacent to property. The easement would be granted for a
50 year period.
For Action
(A17) Ordinance 121-O-18, Donation of Ambulance to the North Regional Major
Crimes Task Force Organization
Staff recommends that City Council adopt Ordinance 121-O-18, directing the City
Manager to donate an ambulance owned by the City to the North Regional Major
Crimes Task Force, Major Crash Assistance Team. This vehicle has been
determined to be surplus as a result of a new vehicle replacement being put into
service.
For Introduction
(A22) Ordinance 156-O-18, Increasing the Number of Class D Liquor Licenses for
Lao Sze Chuan located at 1633 Orrington Avenue
Local Liquor Commissioner recommends City Council adoption of Ordinance
156-O-18, amending Class D Liquor License from fifty-one to fifty-two for Fortune
Cookie Group, Inc., d/b/a Lao Sze Chuan, 1633 Orrington Avenue. Alderman
Fiske requests suspension of the rules for Introduction and Action at the
December 10, 2018 City Council meeting.
For Introduction and Action
(A23) Ordinance 157-O-18, Increasing the Number of Class H Liquor Licenses for
Colectivo Coffee located at 716 Church Street
Local Liquor Commissioner recommends City Council adoption of Ordinance
157-O-18, amending Class H Liquor License from one to two for Colectivo Coffee
Roasters, Inc., d/b/a Colectivo Coffee, 716 Church Street. Alderman Fiske
requests suspension of the rules for Introduction and Action at the December 10,
2018 City Council meeting.
For Introduction and Action
Ald. Fleming moved to recommend City Council approval of the items on
the consent agenda, seconded by Ald. Braithwaite.
The Committee voted unanimously 5-0 to approve the consent agenda.
V. ITEMS FOR CONSIDERATION
(A11) Resolution 111-R-18, One-Year Lease Agreement for Office Space at the
Lorraine H. Morton Civic Center
Staff recommends City Council adoption of Resolution 111-R-18 authorizing the
City Manager to negotiate the lease of office space with Evanston Development
Cooperative (EDC) at the rate of $324.50 per month for 12 months beginning
January 2, 2019 for 275 square feet of space on the third floor of the Civic
Center, Suite 3601.
For Action
Ald. Rainey moved to recommend City Council adoption of Resolution 111-
R-18 authorizing the City Manager to negotiate the lease of office space
with Evanston Development Cooperative (EDC) at the rate of $324.50 per
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month for 12 months beginning January 2, 2019 for 275 square feet of
space on the third floor of the Civic Center, Suite 3601, seconded by Ald.
Rue Simmons.
At Ald. Rainey’s inquiry, Assistant City Manager Erika Storlie explained that there
have been security concerns and funding issues to remediate them at the Civic
Center for some time now. However, she does not see any issues with outside
agencies leasing office space on floors other than the ground and first floors of
the building. Tenants must accept the terms of the lease, which includes working
hours and building access.
The Committee voted unanimously 5-0 to adopt the resolution.
(A4) Contract with Amber Mechanical Contractors, Inc., for Chandler-Newberger
Center HVAC Improvements Phase II
Staff recommends City Council authorize the City Manager to execute a contract
for the Chandler-Newberger HVAC Improvements Phase II Project with Amber
Mechanical Contractors, Inc., (11950 S. Central Ave., Alsip, Illinois) in the
amount of $362,000.00. This project will be funded from the Capital Improvement
Fund which has an available budget of $565,000 for this project. A further
breakdown of funding can be found on the corresponding transmittal
memorandum.
For Action
Ald. Rue Simmons moved to recommend City Council authorize the City
Manager to execute a contract for the Chandler-Newberger HVAC
Improvements Phase II Project with Amber Mechanical Contractors, Inc. in
the amount of $362,000.00, seconded by Ald. Rainey.
At Ald. Braithwaite’s inquiry, Public Works Agency (PWA) Bureau Chief Lara
Biggs explained that it is standard practice to reach out to local, women and
minority contractors directly by e-mail to notify them of public bids. She noted
feedback from some local contractors that the City’s insurance and bonding
requirements sometimes prevent them from bidding on projects. However, she is
not sure why in this case a local contractor did not sumit a bid.
The Committee voted unanimously 5-0 to approve the contract.
(A5) Contract with Landmark Contractors, Inc. for Sherman Avenue
Improvements
Staff recommends City Council authorize the City Manager to execute a contract
award for the Sherman Avenue Improvements Project (Bid #18-50) with
Landmark Contractors, Inc. (11916 W. Main Street, Huntley, Illinois 60142), in
the amount of $825,071.84. Funding is available through the Washington
National TIF in the amount of $900,000 (Account No. 415.40.4218.65515-
418028). This improvement is being funded from projected savings in the
Fountain Square construction project and through the use of additional available
funds in the Washington National TIF fund.
For Action
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Ald. Braithwaite moved to recommend City Council authorize the City
Manager to execute a contract award for the Sherman Avenue
Improvements Project (Bid #18-50) with Landmark Contractors, Inc. in the
amount of $825,071.84, seconded by Ald. Rue Simmons.
Ald. Fleming noted that this project was originally cancelled because of budget
limitations. She asked staff to be mindful of spending and project management.
PWA Director Stoneback explained that the original Fountain Square projected
included 3 project areas. Although the original project went over budget,
liquidated damages collected from the contractor delay covered the overage and
provided a cost savings. An audit was conducted and TIF funds are available to
complete this project.
The Committee voted unanimously 5-0 to approve the contract.
(A10) Second One-Year Extension for the Management and Operations of Three
Self-Park Facilities with SP+ Municipal Services
Staff recommends that City Council authorize the City Manager to extend the
contract for the Management and Operations of three City owned Self-Park
Facilities to SP+ Municipal Services (200 East Randolph Street, Suite 5475,
Chicago, IL 60601) in the amount of $1,530,198 for 2019 with no additional
extensions (RFP #15-65). Funding for the contract will be provided by the
following Parking Fund accounts: Church Street Garage (505.19.7025.62400);
Sherman Avenue Garage (505.19.7036.62400); and Maple Avenue Garage
(505.19.7037.6240).
For Action
Ald. Fleming moved to recommend City Council authorize the City Manager
to extend the contract for the Management and Operations of three City
owned Self-Park Facilities to SP+ Municipal Services (200 East Randolph
Street, Suite 5475, Chicago, IL 60601) in the amount of $1,530,198 for 2019
with no additional extensions, seconded by Ald. Rue Simmons.
The Committee voted unanimously 5-0 to approve the contract extension.
(A15) Resolution 110-R-18, Amendment to the Purchase and Sale Agreement for
the City-Owned Real Property Located at 1714-20 Chicago Avenue to
Chicago Avenue Partners, LLC
Staff recommends City Council approval of Resolution 110-R-18, “Authorizing the
City Manager to Amend the Purchase and Sale Agreement for the City-Owned
Real Property Located at 1714-20 Chicago Avenue to Chicago Avenue Partners,
LLC.” The first amendment to the contract, executed in July 2018 established an
approval period which expires at 5:00 p.m. Central Time on December 12, 2018.
For Action
Ald. Rue Simmons moved to recommend City Council approval of
Resolution 110-R-18, “Authorizing the City Manager to Amend the
Purchase and Sale Agreement for the City-Owned Real Property Located at
1714-20 Chicago Avenue to Chicago Avenue Partners, LLC,” which expires
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at 5:00 p.m. Central Time on December 12, 2018, seconded by Ald. Fleming.
PUBLIC COMMENT
Jack Weiss, former President of Design Evanston asked the Committee to deny
the proposal to extend the approval period. He feels the developer is struggling
to meet the financial and design goals of this project. He also asked that the City
specify this area as residential use instead of commercial use.
Janet Steidl does not support this extension. She noted dramatic changes to the
height of the building and the number of parking spaces.
Ald. Rainey supports approving this item to get it to the full Council for
discussion.
The Committee voted unanimously 5-0 to approve the contract extension.
(A18) Ordinance 122-O-18, Authorization to Negotiate a Redevelopment
Agreement and the Sale of City Property at 2222 Oakton to Clark Street
Real Estate, LLC
Staff recommends City Council approval of Ordinance 122-O-18, “Authorizing the
City Manager to Negotiate a Redevelopment Agreement and the Sale of City-
Owned Real Property Located at 2222 Oakton Street with Clark Street Real
Estate, LLC”. A two-thirds majority of City Council is required to adopt Ordinance
122-O-18. Due to the single meeting in December, City Manager requests
suspension of the Rules for Introduction and Adoption at the December 10, 2018
City Council meeting.
For Introduction and Action
Ald. Rainey moved to recommend City Council approval of Ordinance 122-
O-18, “Authorizing the City Manager to Negotiate a Redevelopment
Agreement and the Sale of City-Owned Real Property Located at 2222
Oakton Street with Clark Street Real Estate, LLC, seconded by Ald.
Fleming.
PUBLIC COMMENT
Junad Rizki expressed concern with selling the property for $1 million when he
estimates the building was built as a cost of $4 million. He also added concerns
about Fountain Square and legal issues.
Dorreen Price expressed concerns about the marketing plan of the developer for
this property and detailed some alternative uses.
Ald. Rainey does not support suspension of the rules on this item, but does
support introduction. She is holding a ward meeting on January 9, 2019 and feels
it is premature to approve any action prior to the public meeting.
The Committee voted unanimously 5-0 to move introduction of the
ordinance.
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(A19) Ordinance 153-O-18, Amending City Code Section 3-4-6(E) to Allow for Sale
of Alcoholic Liquor Greater than 6.76 Fluid Ounces and Wine Greater than
6.32 Fluid Ounces
Liquor License Commissioner recommends City Council adoption of Ordinance
153-O-18, amending City Code Section 3-4-6(E) to allow for sale of alcoholic
liquor greater than 6.76 fluid ounces and wine greater than 6.32 fluid ounces.
Mayor Stephen H. Hagerty requests suspension of the rules for Introduction and
Action at the December 10, 2018 City Council meeting.
For Introduction and Action
Ald. Suffredin moved to suspend the rules and recommend City Council
adoption of Ordinance 153-O-18, amending City Code Section 3-4-6(E) to
allow for sale of alcoholic liquor greater than 6.76 fluid ounces and wine
greater than 6.32 fluid ounces, seconded by Ald. Braithwaite.
At Ald. Braithwaite’s inquiry, Ald. Rainey explained that the rationale to these
changes are to address fairness upon competitors with the opening of the new
Binny’s that can sell various sizes of liquor in single servings.
The Committee voted unanimously 5-0 to suspend the rules and adopt the
ordinance.
(A20) Ordinance 154-O-18, Amending City Code Section 3-4-6(L) to Allow for Sale
of Alcoholic Liquor Greater than 6.76 Fluid Ounces and Wine Greater than
6.32 Fluid Ounces
Liquor License Commissioner recommends City Council adoption of Ordinance
154-O-18, amending City Code Section 3-4-6(L) to allow for sale of alcoholic
liquor greater than 6.76 fluid ounces and wine greater than 6.32 fluid ounces.
Mayor Stephen H. Hagerty requests suspension of the rules for Introduction and
Action at the December 10, 2018 City Council meeting.
For Introduction and Action
Ald. Rue Simmons moved to suspend the rules and recommend City
Council adoption of Ordinance 154-O-18, amending City Code Section 3-4-
6(L) to allow for sale of alcoholic liquor greater than 6.76 fluid ounces and
wine greater than 6.32 fluid ounces, seconded by Ald. Fleming.
The Committee voted unanimously 5-0 to suspend the rules and adopt the
ordinance.
(A21) Ordinance 155-O-18, Amending City Code Section 3-4-3(O) to Allow for Sale
of Wine Greater than 6.32 Fluid Ounces
Liquor License Commissioner recommends City Council adoption of Ordinance
155-O-18, amending City Code Section 3-4-3(O) to allow for the sale of wine
greater than 6.32 fluid ounces. Mayor Stephen H. Hagerty requests suspension
of the rules for Introduction and Action at the December 10, 2018 City Council
meeting.
For Introduction and Action
Ald. Rue Simmons moved to suspend the rules and recommend City
Council adoption of Ordinance 155-O-18, amending City Code Section 3-4-
65 of 509
3(O) to allow for the sale of wine greater than 6.32 fluid ounces, seconded
by Ald. Fleming.
The Committee voted unanimously 5-0 to suspend the rules and adopt the
ordinance.
(A24) Ordinance 161-O-18, Amending City Code Section 10-11-18 and 10-11-22 –
Resident Parking Only Districts
The Transportation/Parking Committee and Staff recommend City Council adopt
Ordinance 161-O-18, amending City Code Section 10-11-18 Schedule XVIII(Q)
and Section 10-11-22 Schedule XVIII(C), Residents Parking Only Districts, to for
District S to become EVS District 3 with a review of the changes after six months
to be presented to the Transportation/Parking Committee in the second half of
2019.
For Introduction
Ald. Fleming moved to recommend City Council adopt Ordinance 161-O-18,
amending City Code Section 10-11-18 Schedule XVIII(Q) and Section 10-11-
22 Schedule XVIII(C), Residents Parking Only Districts, to for District S to
become EVS District 3 with a review of the changes after six months to be
presented to the Transportation/Parking Committee in the second half of
2019, seconded by Ald. Rainey.
PUBLIC COMMENT
James Larson supports this amendment. As it is currently written, the ordinance
excludes parking for community members.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A25) Ordinance 150-O-18 Amending Section 9-2-3 (B) of the Evanston City Code,
Increasing Fire Department Transport Fees
City staff requests City Council adoption of Ordinance 150-O-18 amending
Section 9-2-3 of the Evanston City Code, increasing the ambulance transport
fees. Ordinance 150-O-18 was Introduced at the November 12, 2018
Administration & Public Works Committee and City Council, but was requested to
return to the Committee for further discussion and final Action.
For Action
Ald. Rainey moved to recommend City Council adoption of Ordinance 150-
O-18 amending Section 9-2-3 of the Evanston City Code, increasing the
ambulance transport fees, seconded by Ald. Braithwaite.
PUBLIC COMMENT
James Engelman supports the increase in transport fees.
Ald. Rue Simmons noted the language change: “The City Manager may waive or
reduce the fees charged in Section 9-2-3 if the individual demonstrates financial
hardship. Waiver or reduction in fees shall not create a precedent and performed
at his/her sole discretion.”
66 of 509
The Committee voted unanimously 5-0 to adopt the ordinance.
VI. COMMUNICATIONS
Ald. Braithwaite, member of the Minority, W omen and Evanston-based
Enterprise (MWEBE) Development Committee discussed his concern about
Local Employment Program (LEP) funds not being properly allocated to the
appropriate account. There is approximately $18,000 in penalties still outstanding
from 2013.
Chief Financial Officer/Treasurer Hitesh Desai explained that an internal audit
has been conducted and a reclassification was performed. The balance in the
LEP account is $58,371. Staff is reviewing invoices from 2013, prior to the
implementation of the new ERP system, to ensure the contractor paid the
penalties prior to final payment. He noted that there are $4,100 in expenses from
the LEP account.
Ald. Rue Simmons would like staff to provide a report to the MWEBE Committee
on a clear internal procedure on final payments to contractors involving LEP
penalties.
VII. ADJOURNMENT
Ald. Rainey moved to recommend adjournment, seconded by Ald. Fleming. The
meeting adjourned at 6:56pm.
Respectfully Submitted,
Janella Hardin, PHR
67 of 509
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Hitesh Desai, Chief Financial Officer
Tera Davis, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: January 10, 2019
Recommended Action:
Staff recommends approval of the City of Evanston Payroll and Bills List.
Summary:
Payroll – November 26, 2018 through December 9, 2018 $ 2,848,105.59
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Payroll – December 10, 2018 through December 23, 2018 $ 2,820,497.88
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – January 15, 2019 FY18 $ 7,148,620.89
General Fund Amount – Bills list $ 765,244.86
General Fund Amount – Supplemental list $ 405,177.93
General Fund Total: $ 1,170,422.79
Bills List – January 15, 2019 FY19 $ 68,935.46
General Fund Amount – Bills list $ 21,005.96
TOTAL AMOUNT OF BILLS LIST & PAYROLL $12,886,159.82
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid penalty, or to take advantage of early payment
discounts.
Credit Card Activity – Period Ending September 26, 2018
BMO $ 183,655.02
Attachments:
Bills List
Credit Card Transactions for Period Ending September 26, 2018
For City Council meeting of January 14, 2019 Items A1 -A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
68 of 509
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 01.15.2019 FY 2018
100 GENERAL FUND
100 GENERAL SUPPORT
22791 D&D FINER FOODS INC *FOOD FOR EMPLOYEE HOLIDAY LUNCHEON 2,850.00
41340 COOK COUNTY STATES ATTORNEY VEHICLE SEIZURE #17-3631 13.50
41340 COOK COUNTY STATES ATTORNEY VEHICLE SEIZURE #17-4007 1,025.00
41340 COOK COUNTY STATES ATTORNEY VEHICLE SEIZURE #17-5450 525.00
41340 COOK COUNTY STATES ATTORNEY VEHICLE SEIZURE #18-260 253.50
41420 CITY OF EVANSTON - PETTY CASH PETTY CASH - NET 2,500.00
100 GENERAL SUPPORT Total 7,167.00
1300 CITY COUNCIL
62295 CICELY FLEMING REIMBURSEMENT - NATIONAL LEAGUE OF CITIES 11/6/18-11/10/18 574.50
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 7.32
1300 CITY COUNCIL Total 581.82
1400 CITY CLERK
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 2.98
1400 CITY CLERK Total 2.98
1505 CITY MANAGER
62275 FEDERAL EXPRESS CORP.SHIPPING 51.74
62605 FEDERAL EXPRESS CORP.SHIPPING 55.34
64540 AT & T MOBILITY *COMMUNICATION CHARGES DEC 2018 151.40
65025 EUREST BREAKFAST/LUNCH FOR EQUITY & EMPOWERMENT COMMISSION RETREAT 412.84
1505 CITY MANAGER Total 671.32
1510 PUBLIC INFORMATION
62210 ON TRACK FULFILLMENT INC.9TH WARD POSTCARD 443.40
62490 LANGUAGE LINE SERVICES TRANSLATION SERVICES 44.35
1510 PUBLIC INFORMATION Total 487.75
1555 FINANCIAL ADMINISTRATION
62280 FEDERAL EXPRESS CORP.OVERNIGHT SHIPPING CHARGES 19.10
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 63.24
65095 OFFICE DEPOT OFFICE SUPPLIES 235.03
1555 FINANCIAL ADMINISTRATION Total 317.37
1560 REVENUE & COLLECTIONS
51600 ANTHONY GIANGROSSI LOT 23 REFUND 48.00
52010 WILLIAM JANSSENS SENIOR BENEFIT DISCOUNT 37.50
52010 JILL GOLDMAN WHEEL TAX REFUND - SOLD VEHICLE 75.00
61055 ACCOUNTING PRINCIPALS TEMPORARY PERSONNEL SERVICES 4,180.00
62210 MSF GRAPHICS, INC.DIGITAL PRINTING 1,039.38
62275 FEDERAL EXPRESS CORP.SHIPPING CHARGES 53.63
62315 FEDERAL EXPRESS CORP.SHIPPING CHARGES 28.29
62315 PITNEY BOWES *POSTAGE REFILL 4,000.00
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 133.72
62431 DUNBAR ARMORED ARMORED CAR SERVICES 1,552.68
62449 MUNICIPAL CODE CORPORATION BUSINESS MANAGEMENT SERVICES 64.00
62705 PFM ASSET MANAGEMENT ARBITRAGE REPORT FOR 2013A GO BONDS 2,000.00
64541 AZAVAR AUDIT SOLUTIONS AUDITING 2,745.72
65045 THIRD MILLENNIUM ASSOCIATES, INC.BUSINESS MANAGEMENT SERVICES 495.00
65045 GILA LLC DBA MUNICIPAL SERVICES BUREAU PAST DUE 508.71
65095 OFFICE DEPOT OFFICE SUPPLIES 202.40
65095 OFFICE DEPOT RETURN: OFFICE SUPPLIES -101.20
1560 REVENUE & COLLECTIONS Total 17,062.83
1570 ACCOUNTING
62110 FOSTER & FOSTER PREPARATION OF ALTERNATE POLICE AND FIRE VALUATION RESULTS 1,000.00
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 81.84
65095 OFFICE DEPOT OFFICE SUPPLIES 3.81
1570 ACCOUNTING Total 1,085.65
1575 PURCHASING
65095 OFFICE DEPOT OFFICE SUPPLIES 93.15
1575 PURCHASING Total 93.15
1580 COMMUNITY ARTS
66040 SAM'S CLUB DIRECT *RETURN: PLATES -9.33
66040 SAM'S CLUB DIRECT *SUPPLIES: ARTS MEETING 205.51
1580 COMMUNITY ARTS Total 196.18
1705 LEGAL ADMINISTRATION
52040 PECKISH ONE, LLC DBA PECKISH PIG *REFUND: OVERPAYMENT LIQUOR LICENSE 7,500.00
52570 MARY CALLAGHAN COMPLIANCE TICKET REFUND 75.00
62130 ROBERT HALF INTERNATIONAL TEMPORARY PERSONNEL SERVICES 12/14/2018 750.50
62130 ROBERT HALF INTERNATIONAL TEMPORARY PERSONNEL SERVICES 12/21/2018 950.00
62130 ROBERT HALF INTERNATIONAL TEMPORARY PERSONNEL SERVICES 12/7/2018 988.00
62315 FEDERAL EXPRESS CORP.SHIPPING CHARGES 25.00
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 239.57
62509 MUNICIPAL CODE CORPORATION CITY CODIFICATION SERVICES 2,575.00
62509 ROBERT HALF INTERNATIONAL TEMPORARY PERSONNEL SERVICES 988.00
780001 65010 WEST GROUP PAYMENT CTR WEST LAW SUBSCRIPTION 900.60
65095 OFFICE DEPOT OFFICE SUPPLIES 166.67
1705 LEGAL ADMINISTRATION Total 15,158.34
1915 HUMAN RESOURCE DIVI. - PAYROLL
65085 FORMAX DIVISION OF BESCORP, INC.12 MONTH SERVICE CONTRACT RENEWAL FOR CHECK FOLDER/SEALER 832.00
1915 HUMAN RESOURCE DIVI. - PAYROLL Total 832.00
1929 HUMAN RESOURCE DIVISION
62160 TRANS UNION CORP EMPLOYMENT BACKGROUND CHECKS - TRANSUNION 75.00
62160 STANARD & ASSOCIATES EMPLOYMENT TESTING - STANDARD & ASSOC 1,975.00
62160 THEODORE POLYGRAPH SERVICE, INC.EMPLOYEE TESTING - THEODORE POLYGRAPH SERVICES 175.00
62270 NORTH SHORE ENH OMEGA EMPLOYEE TESTING - ENH OMEGA 7,865.00
62270 NORTH SHORE ENH OMEGA EMPLOYEE TESTING - ENH OMEGA-HEP B 5,355.00
62270 QUEST DIAGNOSTICS CLINICAL LABORATORIES EMPLOYMENT TESTING - QUEST DIAGNOSTICS 66.00
62270 ACCURATE BIOMETRICS EMPLOYMENT TESTING - ACCURATE BIOMETRICS 1,421.90
62270 HEALTH ENDEAVORS, S.C.EMPLOYEE TESTING - HEALTH ENDEAVORS 735.00
62274 LANGUAGE TESTING INTERNATIONAL, INC.RECRUITMENT- LANGUAGE TESTING INTERNATIONAL, INC 60.00
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 142.17
62509 EXPERIAN EMPLOYEE CREDIT MONITORING - EXPERIAN 32.17
62509 ESPYR EAP CONSULTING - EMPLOYEE SERVICES 1,301.40
62512 GOVHR USA RECRUITMENT-POLICE CHIEF- GOVHR USA 6,199.41
1929 HUMAN RESOURCE DIVISION Total 25,403.05
1932 INFORMATION TECHNOLOGY DIVI.
62340 CDW GOVERNMENT INC.*CISCO SMART NET SOFTWARE SUPPORT 47,509.25
62341 COMMUNICATIONS REVOLVING FUND COMMUNICATION CHARGES 2,050.00
62380 XEROX CORP.COPIER CHARGES 2,657.33
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 868.57
64505 AT & T COMMUNICATION CHARGES- NOV/DEC 18 949.29
64505 CALL ONE COMMUNICATION CHARGES 21,706.75
65555 CDW GOVERNMENT INC.*CITY EMAIL SYSTEM GOOGLE SUITE RENEWAL 105,000.00
65615 UTILITY DYNAMICS CORPORATION *OUTDOOR SECURITY NODE INSTALL NEAR DEWEY AND PAYNE STREET 4,983.00
1932 INFORMATION TECHNOLOGY DIVI. Total 185,724.19
1941 PARKING ENFORCEMENT & TICKETS
62451 NORTH SHORE TOWING IMMOBILIZATION PROGRAM 6,750.00
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 132.65
65070 PASSPORT PARKING, INC`CITATION ENVELOPES 2,990.71
65070 MINUTEMAN SECURITY TECHNOLOGIES LPR RELATED MATERIAL 885.00
65070 MINUTEMAN SECURITY TECHNOLOGIES LPR SOFTWARE AND HARDWARE TROUBLESHOOTING AND REPAIR 390.00
1941 PARKING ENFORCEMENT & TICKETS Total 11,148.36
169 of 509
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 01.15.2019 FY 2018
1950 FACILITIES
62225 COMCAST CABLE COMMUNICATION CHARGES 185.36
62225 RAYES BOILER & WELDING, LTD BOILER TUBE REPAIRS 1,550.00
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 70.15
62509 PITNEY BOWES 2018 POSTAGE METER SERVICE 1,222.76
62509 VERIZON NETWORKFLEET, INC.AVL TRACKERS 379.00
62509 H-O-H WATER TECHNOLOGY 2018 CHEMICAL WATER TREATMENT FOR HVAC EQUIPMENT 1,104.00
62509 ECO-CLEAN MAINTENANCE 2018 JANITORIAL CLEANING SERVICES 6,133.00
62518 ALARM DETECTION SYSTEMS, INC.ALARM SERVICES HARLEY CLARK JAN-MAR 2019 180.00
64005 COMED UTILITIES: COMED 4,940.20
64015 NICOR UTILITIES: NICOR 1,848.79
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 760.78
65050 MARK VEND COMPANY COFFEE AND SUPPLIES 627.55
1950 FACILITIES Total 19,001.59
2101 COMMUNITY DEVELOPMENT ADMIN
65095 MSF GRAPHICS, INC.OFFICE SUPPLIES 32.00
2101 COMMUNITY DEVELOPMENT ADMIN Total 32.00
2105 PLANNING & ZONING
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 234.45
2105 PLANNING & ZONING Total 234.45
2126 BUILDING INSPECTION SERVICES
52030 ACTION SERVICE CORPORATION REFUND CONTRACTOR REGISTRATION FEE ASSOC W/18KITB-0366 125.00
52080 STRUCTURES CONSTRUCTION LLC REFUND OCCUPANCY FEES FOR CITY OWNED PROJECT/HOWARD ST THEATRE 175.00
52080 KEVIN TEBOREK REFUND FEES ON PERMIT 18INTC-0072 1,010.98
52080 STYLE BY CARDEN EXTERIORS REFUND FEES ON PERMIT 18 ROOF-0315 397.00
52080 SHARLENE WILLOUGHBY REFUND FEES ON PERMIT 18KITB-0366 215.00
52080 ROBERT MUNO REFUND FEES ON PERMIT 18KITB-0167 270.00
62236 VERIZON NETWORKFLEET, INC.AVL TRACKERS 151.60
62464 SAFEBUILT ILLINOIS INSPECTION AND PLAN REVIEW CONSULTING SERVICES 7,223.68
62645 MICROSYSTEMS INC.ARCHIVAL STORAGE MATERIALS - BUILDING PERMIT - DIGITAL ARCHIVING 7,082.00
65095 TEUTEBERG INC OFFICE SUPPLIES - BUILDING PERMIT ENVELOPES 828.94
2126 BUILDING INSPECTION SERVICES Total 17,479.20
2205 POLICE ADMINISTRATION
62210 MINUTEMAN PRESS PRINTING SERVICES - POLICE CHIEF LETTERHEAD 210.03
62210 THE PRINTED WORD, INC.PRINTING SERVICES - BUSINESS CARDS 62.00
62210 THE PRINTED WORD, INC.PRINTING SERVICES - BUSINESS CARDS 30.00
62272 NORTHERN ILLINOIS POLICE ALARM SYSTEM LANGUAGE LINE 403.00
62272 WEST GROUP PAYMENT CTR INFORMATION CHARGES 511.98
62272 WILD CROW COMMUNICATION, INC PROFESSIONAL SERVICES - DECEMBER 2018 255.00
62272 WILD CROW COMMUNICATION, INC PROFESSIONAL SERVICES - SEPTEMBER 2018 255.00
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 2,226.52
62490 NATIONAL AWARDS & FINE GIFTS RETIREMENT PLAQUE 60.00
62490 NATIONAL AWARDS & FINE GIFTS RETIREMENT PLAQUE & NAMEPLATE 99.00
62490 PRESTONS FLOWERS & GIFTS FUNERAL FLOWERS 131.50
64005 COMED UTILITIES: CAMERAS 206.06
64015 NICOR UTILITIES: NICOR 408.71
2205 POLICE ADMINISTRATION Total 4,858.80
2210 PATROL OPERATIONS
62490 EVANSTON FUNERAL & CREMATION BODY REMOVAL 3,375.00
62490 BEST TECHNOLOGY SYSTEMS, INC.RANGE MAINTENANCE 895.00
65020 J. G. UNIFORMS, INC UNIFORM 72.95
65020 J. G. UNIFORMS, INC UNIFORM - VEST 2,673.90
65020 JASON GARNER UNIFORM 972.40
65025 SAM'S CLUB DIRECT *SUPPLIES: PRISONER FOOD 315.97
65125 LOGISTYX TECHNOLOGIES LLC IN-CAR PRINTER PAPER 616.19
2210 PATROL OPERATIONS Total 8,921.41
2230 JUVENILE BUREAU
61062 CITY OF EVANSTON PETTY CASH PETTY CASH - ADMINISTRATION 150.00
2230 JUVENILE BUREAU Total 150.00
2240 POLICE RECORDS
62770 ELLIS SYSTEMS EQUIPMENT SERVICE AGREEMENT - RECORDS 836.00
2240 POLICE RECORDS Total 836.00
2251 311 CENTER
64505 AT & T *311 SERVICE NOVEMBER/DECEMBER 2018 821.24
2251 311 CENTER Total 821.24
2255 OFFICE-PROFESSIONAL STANDARDS
62770 NET TRANSCRIPTS, INC.TRANSCRIPTS 84.02
2255 OFFICE-PROFESSIONAL STANDARDS Total 84.02
2260 OFFICE OF ADMINISTRATION
62295 SHANAS, RICHARD L.TRAINING / MEALS - MONEY LAUNDERING 125.00
62295 EVANSTON ATHLETIC CLUB HEALTH CLUB USAGE - NOVEMBER 2018 232.50
62295 CITY OF EVANSTON PETTY CASH PETTY CASH - ADMINISTRATION 270.00
62295 NORTH EAST MULTI-REGIONAL TRAINING INC TRAINING - PATROL TACTICS 150.00
62295 GIL J LEVY TRAINING / MEALS - ACTIVE SHOOTER INSTRUCTOR PROGRAM 75.00
62295 HOLLIMAN, BENJAMIN MEAL ALLOWANCE - ACTIVE SHOOTER TRAIN THE TRAINER 75.00
62295 HOLLIMAN, BENJAMIN TRAINING / MEALS - ADAMAX 75.00
62295 PATRICK WOZNIAK TRAINING / MEALS - ACTIVE SHOOTER INSTRUCTOR PROGRAM 75.00
62295 JASON KOHL TRAINING / MEALS - ACTIVE SHOOTER INSTRUCTOR PROGRAM 75.00
62295 JOHNSON, RANDOM MEAL ALLOWANCE - ACTIVE SHOOTER TRAIN THE TRAINER 75.00
62295 POPP, KYLE MEAL ALLOWANCE - ACTIVE SHOOTER TRAIN THE TRAINER 75.00
62295 WILLIAM ARZUAGA TRAINING / MEALS - ACTIVE SHOOTER INSTRUCTOR PROGRAM 75.00
62295 ANTHONY SOSA TRAINING / MEALS - ACTIVE SHOOTER INSTRUCTOR PROGRAM 75.00
62295 ADAM PACK TRAINING / MEALS - MONEY LAUNDERING 151.00
62295 RYAN CARRIGAN MEAL ALLOWANCE - ACTIVE SHOOTER TRAIN THE TRAINER 75.00
65095 OFFICE DEPOT OFFICE SUPPLIES - POLICE ADMINISTRATION 138.28
2260 OFFICE OF ADMINISTRATION Total 1,816.78
2270 TRAFFIC BUREAU
62451 NORTH SHORE TOWING TOWING SERVICES 10.00
62451 NORTH SHORE TOWING TOW & HOOK 75.00
62451 NORTH SHORE TOWING TOWING - CLEANUP 20.00
65125 CITY OF EVANSTON PETTY CASH PETTY CASH - ADMINISTRATION 24.12
65125 HAVEY COMMUNICATIONS INC.RADAR SYSTEM - TRAFFIC UNIT 750.00
2270 TRAFFIC BUREAU Total 879.12
2280 ANIMAL CONTROL
62225 ANDERSON PEST CONTROL PEST CONTROL - ANIMAL SHELTER 58.14
62225 COMED UTILITIES: ANIMAL SHELTER 911.22
62272 EVANSTON ANIMAL SHELTER ASSOCIATION GRANT AGREEMENT PAYMENT (4/20/2017)32,500.00
64015 NICOR UTILITIES GAS: ANIMAL SHELTER 428.98
2280 ANIMAL CONTROL Total 33,898.34
2285 PROBLEM SOLVING TEAM
62490 CITY OF EVANSTON PETTY CASH PETTY CASH - ADMINISTRATION 36.56
62490 VCG UNIFORM EXPLORER PROGRAM - PATCHES 325.00
2285 PROBLEM SOLVING TEAM Total 361.56
2291 PROPERTY BUREAU
65125 B&H PHOTO VIDEO EVIDENCE SUPPLIES 196.99
65125 DOJE'S FORENSIC SUPPLIES FORENSICS SUPPLIES 321.06
65125 LYNN PEAVEY COMPANY PROPERTY SUPPLIES 337.95
65125 EVIDENT INC.EVIDENCE SUPPLIES 95.40
2291 PROPERTY BUREAU Total 951.40
270 of 509
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 01.15.2019 FY 2018
2295 BUILDING MANAGEMENT
62225 COLLEY ELEVATOR CO.ELEVATOR INSPECTION 199.00
62225 COLLEY ELEVATOR CO.ELEVATOR REPAIR 192.00
62225 ECO-CLEAN MAINTENANCE JANITORIAL CLEANING SERVICES 2,925.00
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 373.97
65125 DUSTCATCHERS, INC.FLOOR MAT SERVICE 187.00
2295 BUILDING MANAGEMENT Total 3,876.97
2305 FIRE MGT & SUPPORT
62270 HEALTH ENDEAVORS, S.C.ANNUAL MEDICAL EXAMS 1,185.00
62270 HEALTH ENDEAVORS, S.C.MEDICAL EVALUATIONS 3,120.00
62275 ALLEGRA PRINT & IMAGING *POSTAGE FOR ALARM RENEWAL 1,989.00
62315 FEDERAL EXPRESS CORP.SHIPPING CHARGES 38.14
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 197.21
64015 NICOR UTILITIES: NICOR 2,189.18
65020 AIR ONE EQUIPMENT HELMETS 775.50
65020 TODAY'S UNIFORMS INC.UNIFORMS 6,399.20
65095 IDENTISYS OFFICE ID SUPPLIES 350.29
65125 AIR ONE EQUIPMENT GLOVES 484.00
65125 COMCAST CABLE COMMUNICATION CHARGES 31.58
65125 ARTISTIC ENGRAVING BADGE 114.29
2305 FIRE MGT & SUPPORT Total 16,873.39
2310 FIRE PREVENTION
62250 PHYSIO-CONTROL, INC.EPCR DATA FEE 78.65
62360 ILLINOIS FIRE INSPECTORS ASSOCIATION MEMBERSHIP DUES 95.00
65095 ILLINOIS PAPER DBA IMPACT NETWORKING LLC COPIER PAPER 435.20
2310 FIRE PREVENTION Total 608.85
2315 FIRE SUPPRESSION
53675 ANDRES MEDICAL BILLING AMBULANCE SERVICES - NOVEMBER 2018 6,219.03
62430 ECO-CLEAN MAINTENANCE JANITORIAL CLEANING SERVICES 570.00
62509 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 1,968.59
62522 AIR ONE EQUIPMENT AIR QUALITY TEST 145.00
65040 SAM'S CLUB DIRECT *SUPPLIES: JANITORIAL 193.42
65075 BOUND TREE MEDICAL, LLC EMS SUPPLIES 110.73
65085 AIR ONE EQUIPMENT REPAIR PARTS 109.50
65625 WORLDPOINT ECC, INC.CITIZEN CPR SUPPLIES 36.48
2315 FIRE SUPPRESSION Total 9,352.75
2407 HEALTH SERVICES ADMIN
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 672.44
65095 OFFICE DEPOT OFFICE SUPPLIES 33.91
2407 HEALTH SERVICES ADMIN Total 706.35
2435 FOOD AND ENVIRONMENTAL HEALTH
52046 MARIA HERNANDEZ REFUND: OVERPAYMENT OF RENTAL REGISTRATION FOR 2017 39.00
52046 KIMBERLEY KLAMM REFUND: OVERPAYMENT OF RENTAL REGISTRATION FOR 2017 30.00
62474 GOVSENSE, LLC TRAINING OF INSPECTOR STAFF 838.90
62493 BUSSEY ENVIRONMENTAL INC.ASBESTOS ASSESSMENT AND TESTING 1567 DODGE 730.00
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 151.60
65025 SAM'S CLUB DIRECT *SUPPLIES: RENT EVANSTON 30.34
65075 FINEST COURIER LOGISTICS COURIER TO IDPH 35.00
65095 OFFICE DEPOT OFFICE SUPPLIES 33.91
65095 SCHNUR, ANGELIQUE REIMBURSEMENT OF SUPPLY PURCHASE 159.92
65095 MCKESSON MEDICAL-SURGICAL FOOD INSPECTION SUPPLIES 143.40
2435 FOOD AND ENVIRONMENTAL HEALTH Total 2,192.07
2455 COMMUNITY HEALTH
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 8.64
62490 ETHS PARTNER REIMBURSEMENT FOR SUPPLIES TO HEALTH CENTER 4,401.80
62490 ERIC & LYNN CHEHAB REIMBURSEMENT TO DR. LYNN CHEHAB - THAT SUGAR FILM 63.10
2455 COMMUNITY HEALTH Total 4,473.54
3005 REC. MGMT. & GENERAL SUPPORT
65025 SAM'S CLUB DIRECT *SUPPLIES: FARMERS MARKET 176.35
3005 REC. MGMT. & GENERAL SUPPORT Total 176.35
3010 REC. BUSINESS & FISCAL MGMT
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 2,643.22
3010 REC. BUSINESS & FISCAL MGMT Total 2,643.22
3020 REC GENERAL SUPPORT
62490 FRIENDS OF THE FARMERS MARKET REIMBURSEMENT OF DONATIONS COLLECTED AT EVANSTON FARMERS MARKET 1,000.00
62490 VERIZON NETWORKFLEET, INC.AVL TRACKERS 94.75
65025 SAM'S CLUB DIRECT *SUPPLIES: FARMERS MARKET 214.55
3020 REC GENERAL SUPPORT Total 1,309.30
3025 PARK UTILITIES
64005 COMED UTILITIES: COMED 7,848.37
64005 DYNEGY UTILITIES: DYNEGY 2,020.66
64015 NICOR UTILITIES: NICOR 774.02
65085 SERVICE SANITATION INC RENTAL OF PORTABLE TOILET 320.00
3025 PARK UTILITIES Total 10,963.05
3030 CROWN COMMUNITY CENTER
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 205.97
64005 DYNEGY UTILITIES: DYNEGY 3,577.89
64015 NICOR UTILITIES: NICOR 113.58
65025 EVANSTON TOWNSHIP HIGH SCHOOL CHILD CARE LUNCH 2,487.24
65040 UNIFIRST CORPORATION JANITORIAL SUPPLIES 265.40
3030 CROWN COMMUNITY CENTER Total 6,650.08
3035 CHANDLER COMMUNITY CENTER
62360 SAM'S CLUB DIRECT *MEMBERSHIP - M.BUSH 15.00
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 13.60
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 34.32
62505 DIANA UNGER INSTRUCTION OF FENCING CLASSES AND CAMPS 1,447.43
64005 DYNEGY UTILITIES: DYNEGY 987.25
64015 NICOR UTILITIES: NICOR 282.18
3035 CHANDLER COMMUNITY CENTER Total 2,779.78
3040 FLEETWOOD JOURDAIN COM CT
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 154.37
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 76.56
62505 SEXTON, THOMAS KARATE INSTRUCTOR FOR FJCC 300.00
64005 DYNEGY UTILITIES: DYNEGY 1,175.39
64015 NICOR UTILITIES: NICOR 294.56
65025 SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING CATERING FOR SENIORS ON WEDNESDAY 327.08
65025 SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING CATERING LUNCH FOR SENIORS ON WEDNESDAY 541.80
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 515.65
65040 CINTAS CORPORATION #769 MONTHLY DOOR MAT SERVICE 205.60
65050 STA-KLEEN INC.EQUIPMENT CLEANING AND REPLACEMENT 41.00
65110 COMCAST CABLE COMMUNICATION CHARGES 201.26
65110 SAM'S CLUB DIRECT *SUPPLIES: HALLOWEEN PARTY 269.24
65110 SPECIALTY FLOORS, INC.SANDING, SEAL COATING, FINISH COATS FOR GYM FLOOR 3,576.48
3040 FLEETWOOD JOURDAIN COM CT Total 7,678.99
3045 FLEETWOOD/JOURDAIN THEATR
62210 QUARTET COPIES PRINTING FOR NUTCRACKER 365.34
62505 MONTENEGRO, MICHAEL PAINTER FOR FJT PRODUCTION 200.00
62505 CALDWELL, ARIA ASSISTANT COSTUMER AND STAGE MANAGER 400.00
62511 MARISSA GEOCARIS STAGE MANAGER SOUND LIGHTING 100.00
62511 JOELLE LAMARRE PERFORMER MLK CELEBRATION 175.00
3045 FLEETWOOD/JOURDAIN THEATR Total 1,240.34
3050 RECREATION OUTREACH PROGRAM
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 52.44
3050 RECREATION OUTREACH PROGRAM Total 52.44
371 of 509
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 01.15.2019 FY 2018
3055 LEVY CENTER SENIOR SERVICES
62245 DIRECT FITNESS SOLUTIONS FITNESS EQUIPMENT REPAIRS 588.65
62295 CITY OF EVANSTON - PETTY CASH PETTY CASH 70.00
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 101.81
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 55.06
62505 CONNELLY'S ACADEMY TAE KWON DO CLASSES- LEVY CENTER 3,858.60
62505 VIVIAN VISSER ART CLASSES 412.25
62505 RICHMOND, PHYLLIS INSTRUCTOR SERVICES 114.60
62505 PHYLLIS WEILAND INSTRUCTOR SERVICES 27.00
62505 BILLIE J DARLING LINE DANCE INSTRUCTOR 381.00
62507 IDEAL CHARTER FIELD TRIP TRANSPORTATION 641.50
62511 COMCAST CABLE COMMUNICATION CHARGES 177.92
64005 DYNEGY UTILITIES: DYNEGY 4,321.64
64015 NICOR UTILITIES: NICOR 372.79
65025 SAM'S CLUB DIRECT *SUPPLIES: COFFEE CREAMER 19.54
65025 SAM'S CLUB DIRECT *SUPPLIES: RECREATION 210.30
65025 SAM'S CLUB DIRECT *SUPPLIES: RECREATION 164.79
65025 SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING CONGREGATE MEAL LEVY 2,643.20
65025 SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING CONGREGATE MEAL LEVY 2,314.80
65025 CITY OF EVANSTON - PETTY CASH PETTY CASH 1.30
65040 LAUNDRY WORLD LAUNDRY SERVICES 139.50
65040 TAGS BAKERY SPECIAL EVENT COOKIES 69.25
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 416.22
65040 CHEMSEARCH KITCHEN DRAIN CHEMICALS 125.00
65050 SPECIALTY FLOORS, INC.SCREEN AND REFINISH FLOORS 2,695.00
65050 CITY OF EVANSTON - PETTY CASH PETTY CASH 4.78
65095 OFFICE DEPOT OFFICE SUPPLIES 112.58
65110 SAM'S CLUB DIRECT *SUPPLIES: ART CART 199.98
65110 CITY OF EVANSTON - PETTY CASH PETTY CASH 33.24
3055 LEVY CENTER SENIOR SERVICES Total 20,272.30
3065 BOAT RAMP-CHURCH ST
65125 REVCON TECHNOLOGY GROUP, INC.DOOR KING KEY PAD MAINTENANCE 260.00
3065 BOAT RAMP-CHURCH ST Total 260.00
3080 BEACHES
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 25.34
62490 VERIZON NETWORKFLEET, INC.AVL TRACKERS 37.90
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 94.80
64005 DYNEGY UTILITIES: DYNEGY 122.31
64015 NICOR UTILITIES: NICOR 192.25
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 194.73
3080 BEACHES Total 667.33
3095 CROWN ICE RINK
62205 EVANSTON ROUNDTABLE LLC NUTCRACKER ADVERTISEMENT 380.00
62210 EVANSTON ROUNDTABLE LLC NUTCRACKER ADVERTISEMENT 380.00
62210 GRACE PRINTING & MAILING NUTCRACKER PROGRAM BOOKLETS 992.00
62245 FOX VALLEY FIRE & SAFETY QUARTERLY FIRE INSPECTION 182.99
62245 JORSON & CARLSON ICE SCRAPER KNIVES MAINTENANCE 105.03
62251 TOTAL MECHANICAL SOLUTIONS, LLC COMPRESSOR #1 NOT OPERATING PROPERLY 3,125.48
62251 TOTAL MECHANICAL SOLUTIONS, LLC COMPRESSOR #3 MAINTENANCE 2,296.83
62251 TOTAL MECHANICAL SOLUTIONS, LLC COMPRESSOR 1 & 3 SERVICE REPAIR 4,213.65
62251 TOTAL MECHANICAL SOLUTIONS, LLC COMPRESSOR AND CONTROL MODULE MAINTENANCE 3,834.70
62251 TOTAL MECHANICAL SOLUTIONS, LLC HEAT PUMP GAUGE MAINTENANCE 3,487.65
62251 TOTAL MECHANICAL SOLUTIONS, LLC MO99 REFRIGERANT FOR COMPRESSORS 2,181.75
62490 EMPIRE COOLER SERVICE INC EQUIPMENT RENTAL 100.00
62490 EMPIRE COOLER SERVICE INC ICE COOLER RENTAL 100.00
62490 LAUNDRY WORLD CHILDCARE LAUNDRY 97.50
62490 GERI YOSHIOKA WOMEN'S ARABIAN SKATE COSTUME FOR THE NUTCRACKER SHOW 170.00
62490 VERIZON NETWORKFLEET, INC.AVL TRACKERS 18.95
62490 WITSCHY, TIANA PRACTICE ICE MONITOR 130.00
62490 SOPHIA LAWRENCE PRACTICE ICE MONITOR 225.00
62490 LAKE CITY CLEANERS CURTAIN RENTAL FOR ICE SHOW 800.00
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 81.37
62505 JIMMY KAHN WINTER BREAK HOCKEY CAMP 900.00
62505 DONALD HOWARD WINTER BREAK HOCKEY CAMP 450.00
62508 LUKE GORDON ADULT BROOMBALL LEAGUE REFEREE 90.00
64005 DYNEGY UTILITIES: DYNEGY 10,733.66
64015 NICOR UTILITIES: NICOR 340.72
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 1,311.35
65050 M.C. GLASS & MIRROR LLC DOOR SAFETY GLASS INSTALLED 466.04
65050 BOTANY BAY CHEMICAL COMPANY COOLING TOWER MAINTENANCE 2,717.70
65110 ILLINOIS PAPER DBA IMPACT NETWORKING LLC COPIER PAPER 320.00
65110 OFFICE DEPOT OFFICE SUPPLIES 62.09
3095 CROWN ICE RINK Total 40,294.46
3100 SPORTS LEAGUES
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 55.11
3100 SPORTS LEAGUES Total 55.11
3130 SPECIAL RECREATION
62490 INSTITUTE FOR THERAPY THROUGH THE ARTS MUSIC THERAPY 150.00
3130 SPECIAL RECREATION Total 150.00
3150 PARK SERVICE UNIT
65020 SILK SCREEN EXPRESS, INC.UNIFORMS 468.00
3150 PARK SERVICE UNIT Total 468.00
3215 YOUTH ENGAGEMENT DIVISION
62490 ALLEGRA PRINT & IMAGING YYA PROGRAM POSTCARDS 309.00
62490 VERIZON NETWORKFLEET, INC.AVL TRACKERS 56.85
3215 YOUTH ENGAGEMENT DIVISION Total 365.85
3225 GIBBS-MORRISON CULTURAL CENTER
62225 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 64.86
62225 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 183.39
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 17.21
62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 97.42
62511 COMCAST CABLE COMMUNICATION CHARGES 118.79
65050 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 68.92
3225 GIBBS-MORRISON CULTURAL CENTER Total 550.59
3605 ECOLOGY CENTER
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 134.94
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL SERVICES 76.47
64005 DYNEGY UTILITIES: DYNEGY 430.22
64015 NICOR UTILITIES: NICOR 338.78
3605 ECOLOGY CENTER Total 980.41
3710 NOYES CULTURAL ARTS CENTER
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 1.77
64005 DYNEGY UTILITIES: DYNEGY 1,404.84
64015 NICOR UTILITIES: NICOR 416.46
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 397.30
3710 NOYES CULTURAL ARTS CENTER Total 2,220.37
3720 CULTURAL ARTS PROGRAMS
62509 JULIE JACHYM COSTUME DESIGN - SHREK JR.400.00
65025 SAM'S CLUB DIRECT *SUPPLIES: FARMERS MARKET 73.23
65110 SAM'S CLUB DIRECT *SUPPLIES: CHILDREN THEATRE 76.04
3720 CULTURAL ARTS PROGRAMS Total 549.27
472 of 509
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 01.15.2019 FY 2018
3806 CIVIC CENTER SERVICES
64015 NICOR UTILITIES: NICOR 667.21
3806 CIVIC CENTER SERVICES Total 667.21
4105 PUBLIC WORKS AGENCY ADMIN
52130 MICHAEL HAMILTON RESIDENTIAL PERMIT REFUND (2)30.00
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 112.59
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 1,648.65
65020 SILK SCREEN EXPRESS, INC.2018 AFSCME UNIFORM PURCHASE 28,131.50
65090 CINTAS FIRST AID & SUPPLY FIRST AID CABINET MAINTENANCE 100.96
4105 PUBLIC WORKS AGENCY ADMIN Total 30,023.70
4300 ENVIRONMENTAL SERVICES
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 4.52
4300 ENVIRONMENTAL SERVICES Total 4.52
4320 FORESTRY
62185 WENDY POLLOCK CONSULTING - EVANSTON COMMUNITY HABITAT RESTORATION 1,875.00
62385 NELS J. JOHNSON TREE EXPERTS, INC.LARGE TREE REMOVAL SERVICE 9,351.00
62385 NORTH SHORE TOWING RELOCATE CAR FOR EMERGENCY TREE REMOVAL 75.00
62385 NORTH SHORE TOWING RELOCATE CARE FOR EMERGENCY TREE REMOVAL 75.00
62385 SUNRISE TREE SERVICE INC TREE REMOVAL - DISEASED AMERICAN ELM 746 RIDGE 1,880.00
62385 SUNRISE TREE SERVICE INC TREE REMOVAL ON 2540 COWPER 3,140.00
62385 THE MULCH CENTER MULCHING SERVICE FOR VARIOUS CITY PLAYGROUNDS 14,000.00
65005 WEST CENTRAL MUNICIPAL CONFERENCE FALL TREE PURCHASE AND PLANTING - 199 TREES 39,486.00
4320 FORESTRY Total 69,882.00
4330 GREENWAYS
62195 NATURE'S PERSPECTIVE LANDSCAPING LANDSCAPING SERVICE FOR CORNER PLANTINGS/CUL-DE-SACS EVAN PLAZA 2,008.50
62195 CLEANSLATE CHICAGO, LLC 2018 MOWING SERVICES 3,609.38
62195 LANDSCAPE CONCEPTS MANAGEMENT, INC.2018 GREENBAY ROAD LANDSCAPE MAINTENANCE 3,121.00
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 5.15
65005 DES PLAINES MATERIAL & SUPPLY LLC TOPSOIL 720.00
65055 NUTOYS LEISURE PRODUCTS PARK EQUIPMENT - BENT PARK 660.04
65055 TEAM REIL, INC.MAST LADDER W/RUNG PVC - LEAHY PARK 1,455.40
65085 RUSSO POWER EQUIPMENT SAFETY EQUIPMENT 280.00
4330 GREENWAYS Total 11,859.47
4400 CAPITAL PLANNING & ENGINEERING
62315 FEDERAL EXPRESS CORP.SHIPPING CHARGES 24.65
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 8.64
65095 OFFICE DEPOT OFFICE SUPPLIES 88.98
4400 CAPITAL PLANNING & ENGINEERING Total 122.27
4410 STREETS AND RIGHT OF WAY
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 1.27
4410 STREETS AND RIGHT OF WAY Total 1.27
4510 STREET MAINTENANCE
62415 THELEN MATERIALS, LLC 2018 LEAF HAULING & DISPOSAL 7,735.00
62509 PATRIOT PAVEMENT MAINTENANCE 2018 CRACK SEALING PROGRAM 80,000.00
65055 OZINGA CHICAGO RMC, INC.2018 CONCRETE PURCHASE 3,133.50
65055 BUILDERS ASPHALT, LLC 2018 HOT MIX ASPHALT PURCHASE 5,122.50
65055 ARROW ROAD CONSTRUCTION 2018 UPM COLD PATCH PURCHASE 2,602.80
65055 ARROW ROAD CONSTRUCTION ASPHALT PURCHASE 646.38
4510 STREET MAINTENANCE Total 99,240.18
4520 TRAF. SIG.& ST LIGHT MAINT
64008 DYNEGY UTILITIES: DYNEGY 148.80
65070 MOBO TREX SOLE SOURCE TRAFFIC SIGNAL HARDWARE 4,060.00
65070 ELCAST LIGHTING STREET LIGHT FIXTURE REPAIR 1,365.00
65115 ARTS & LETTERS LTD.SIGN FABRICATION LETTERS 80.00
4520 TRAF. SIG.& ST LIGHT MAINT Total 5,653.80
4550 MAINT-SNOW & ICE
62509 ZIMMERMAN, RYAN WEATHER FORECASTING SERVICE 100.00
4550 MAINT-SNOW & ICE Total 100.00
5300 ECON. DEVELOPMENT
62663 EVANSTON REBUILDING WAREHOUSE REIMBURSEMENT FOR WORKFORCE DEVELOPMENT FUND/TRAINING 3,000.00
65522 PRAIRIE MOON REIMBURSEMENT FOR STOREFRONT GRANT 5,020.00
65522 COLLIN R JAMES *STOREFRONT MODERNIZATION 1623 SIMPSON 6,100.00
65522 BARBARA CARLSON REFUND FOR HOWARD STREET ANIMAL HOSPITAL 122.00
65522 SCOTT PRESTANGEN CHURCH/DODGE STOREFRONT PROGRAM 39,288.09
5300 ECON. DEVELOPMENT Total 53,530.09
100 GENERAL FUND Total 765,753.57
175 GENERAL ASSISTANCE FUND
4605 GENERAL ASSISTANCE ADMIN
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 433.68
62490 OAKTON COMMUNITY COLLEGE GED REVIEW CLASS FOR 4 STUDENTS 40.00
65025 SAM'S CLUB DIRECT *SUPPLIES: GENERAL ASSISTANCE EVENT 201.62
4605 GENERAL ASSISTANCE ADMIN Total 675.30
175 GENERAL ASSISTANCE FUND Total 675.30
205 EMERGENCY TELEPHONE (E911) FUND
5150 EMERGENCY TELEPHONE SYSTM
62295 POLICE LEGAL SCIENCES INC DISPATCH PRO SUBSCRIPTION 960.00
62360 NIOA MEMBERSHIP FEES 80.00
62509 CHICAGO COMMUNICATIONS, LLC.MOBILE RADIO 1,434.00
64505 AT & T COMMUNICATION CHARGES 395.35
65085 MOTOROLA SOLUTIONS, INC.COMMUNICATION EQUIPMENT 693.50
65625 MOTOROLA SOLUTIONS, INC.APX7500 STARCOM CONSOLETTE PLUS PROGRAMMING AND INSTALLATION 8,321.14
5150 EMERGENCY TELEPHONE SYSTM Total 11,883.99
205 EMERGENCY TELEPHONE (E911) FUND Total 11,883.99
215 CDBG FUND
5220 CDBG ADMINISTRATION
62285 FEDERAL EXPRESS CORP.SHIPPING CHARGES 24.57
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 25.34
5220 CDBG ADMINISTRATION Total 49.91
215 CDBG FUND Total 49.91
220 CDBG LOAN FUND
5280 CD LOAN
65535 ECO GREENERGY CONSTRUCTION, LLC HOUSING REHAB - 1914 DODGE 675.00
65535 VALUE REMODELING INC HOUSING REHAB - 2010 LEE 47,830.00
65535 PRIORITY MANAGEMENT SERVICES, LLC HOUSING REHAB - 1941 HARTREY 200.00
5280 CD LOAN Total 48,705.00
220 CDBG LOAN FUND Total 48,705.00
240 HOME FUND
5430 HOME FUND
65535 CONNECTIONS FOR THE HOMELESS TBRA PAYMENT 52,499.69
5430 HOME FUND Total 52,499.69
240 HOME FUND Total 52,499.69
573 of 509
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 01.15.2019 FY 2018
250 AFFORDABLE HOUSING FUND
5465 AFFORDABLE HOUSING
62490 DENZIN SOLTANZADEH LLC LEGAL INVOICES 1,422.50
65498 HILTON ORRINGTON / EVANSTON EMERGENCY HOTEL VOUCHER PROGRAM 226.72
65500 ALLIANCE TO END HOMELESSNESS IN SUBURBAN COOK COUN HOMELESS MANAGEMENT INFO SYSTEM (HMIS) PAYMENT 10,250.00
5465 AFFORDABLE HOUSING Total 11,899.22
250 AFFORDABLE HOUSING FUND Total 11,899.22
330 HOWARD-RIDGE TIF FUND
5860 HOWARD RIDGE TIF
62185 KANE, MCKENNA AND ASSOCIATES, INC.FY 2017 TIF REPORT PREPARATION 178.11
5860 HOWARD RIDGE TIF Total 178.11
330 HOWARD-RIDGE TIF FUND Total 178.11
335 WEST EVANSTON TIF FUND
5870 WEST EVANSTON TIF
62185 KANE, MCKENNA AND ASSOCIATES, INC.FY 2017 TIF REPORT PREPARATION 178.13
62185 KANE, MCKENNA AND ASSOCIATES, INC.TIF TAX CODE ANALYSIS 1,025.00
5870 WEST EVANSTON TIF Total 1,203.13
335 WEST EVANSTON TIF FUND Total 1,203.13
340 DEMPSTER-DODGE TIF FUND
5875 DEMPSTER-DODGE TIF ADMIN ACCT
62185 KANE, MCKENNA AND ASSOCIATES, INC.FY 2017 TIF REPORT PREPARATION 178.13
5875 DEMPSTER-DODGE TIF ADMIN ACCT Total 178.13
340 DEMPSTER-DODGE TIF FUND Total 178.13
345 CHICAGO-MAIN TIF
3400 CHICAGO-MAIN TIF LETTER OF CREDI
62185 KANE, MCKENNA AND ASSOCIATES, INC.FY 2017 TIF REPORT PREPARATION 178.13
3400 CHICAGO-MAIN TIF LETTER OF CREDI Total 178.13
345 CHICAGO-MAIN TIF Total 178.13
350 SPECIAL SERVICE AREA (SSA) #6
3500 SSA #6 - GENERAL ADMINISTRATION
62272 MAIN--DEMPSTER MILE *MAIN DEMPSTER MILE LEVY PAYMENT 115,085.80
3500 SSA #6 - GENERAL ADMINISTRATION Total 115,085.80
350 SPECIAL SERVICE AREA (SSA) #6 Total 115,085.80
415 CAPITAL IMPROVEMENTS FUND
4116 2016 BOND PROJECTS
516002 62145 SMITHGROUP, INC.CHURCH STREET HARBOR RENOVATIONS - PHASE 2 1,016.50
4116 2016 BOND PROJECTS Total 1,016.50
4117 2017 GO BOND ISSUANCE
617001 62145 CLARK DIETZ, INC.CHANDLER-NEWBERGER CENTER HVAC & ELECTRICAL IMPROVEMENTS 1,058.03
618004 62145 GRUMMAN/BUTKUS ASSOCIATES CIVIC CENTER HVAC ARCHITECTURAL/ENGINEERING SERVICES 2,701.96
416535 62145 STANLEY CONSULTANTS INC.MAIN STREET CORRIDOR IMPROVEMENT PROJECT 5,980.38
417015 62145 CHRISTOPHER B. BURKE ENGINEERING, LTD.STREETLIGHT MASTER 4,286.27
4117 2017 GO BOND ISSUANCE Total 14,026.64
4118 2018 GO BOND CAPITAL
518002 62145 QUARTET COPIES POSTCARDS FOR GARDEN PARK PUBLIC MEETINGS 468.31
416513 62145 STANLEY CONSULTANTS INC.CENTRAL ST BRIDGE PHASE II ENGINEERING SRVS 19,426.43
418005 62145 IMS INFRASTRUCTURE MANAGEMENT SERVICES COMPREHENSIVE PAVEMENT CONDITION EVALUATION 105,508.50
518002 62145 TESKA ASSOCIATES, INC.GARDEN PARK RENOVATIONS - CONSULTING AWARD 633.58
416535 62145 IL. ENVIRONMENTAL PROTECTION AGENCY *PERMIT MAIN STREET CORRIDOR PROJECT 250.00
618029 65515 ABLE DISTRIBUTORS CONDENSERS & AIR HANDLERS FOR GIBBS MORRISON 11,379.67
418013 65515 SCHROEDER & SCHROEDER INC 2018 50/50 SIDEWALK REPLACEMENT PROJECT 10,085.00
418021 65515 SCHROEDER & SCHROEDER INC 2019 50/50 SIDEWALK REPLACEMENT PROJECT 45,514.07
618003 65515 LEWELLYN TECHNOLOGY INC.CITYWIDE ARC FLASH PROGRAM 2,500.00
419001 65515 GEWALT HAMILTON ASSOCIATES, INC.2019 ALLEY PROJECTS SURVEY 3,950.00
415450 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD.SHERIDAN RD-CHICAGO AVE. PHASE III ENGINEERING SERVICES 21,243.41
418029 65515 DERO BIKE RACK COMPANY BIKE RACK PURCHASE - 21 RACKS, 29 SETS OF RAILS 81.60
4118 2018 GO BOND CAPITAL Total 221,040.57
4217 2017 CIP OTHER FUNDING SOURCE
516004 65515 COPENHAVER CONSTRUCTION NEW BOLLARD AND CONCRETE AT FOUNTAIN SQUARE PLAZA 1,228.02
4217 2017 CIP OTHER FUNDING SOURCE Total 1,228.02
4218 NON-BOND CAPITAL, 2018
418021 65515 SCHROEDER & SCHROEDER INC 2018 50/50 SIDEWALK REPLACEMENT PROJECT 61,000.00
617016 65515 STRUCTURES CONSTRUCTION LLC FIRE DAMAGE REPAIR FOR HOWARD ST THEATRE 5,028.00
617016 65515 STRUCTURES CONSTRUCTION LLC HOWARD ST THEATRE CONSTRUCTION CONTRACT 210,809.80
4218 NON-BOND CAPITAL, 2018 Total 276,837.80
415 CAPITAL IMPROVEMENTS FUND Total 514,149.53
416 CROWN CONSTRUCTION FUND
4160 CROWN CONSTRUCTION PROJECT
65515 COMED UTILITIES: COMED 525.97
616017 65515 BULLEY & ANDREWS, LLC ROBERT CROWN CONSTRUCTION MANAGER SERVICES 1,681,465.95
4160 CROWN CONSTRUCTION PROJECT Total 1,681,991.92
416 CROWN CONSTRUCTION FUND Total 1,681,991.92
505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
53245 INTERLINK ENERGY SERVICES INC OVERPAYMENT FOR A HOOD 120.00
53425 ANTHONY GIANGROSSI LOT 23 REFUND 192.00
53510 COOK COUNTY COLLECTOR *PARKING TAX - OCTOBER 2018 103.68
53510 COOK COUNTY COLLECTOR *PARKING TAX - NOVEMBER 2018 103.68
62431 DUNBAR ARMORED ARMORED CAR SERVICES 5,083.70
62509 PASSPORT PARKING, INC`CITATIONS, TRANSACTIONS, ONLINE PAYMENTS, LETTERS 54,189.49
62509 MINUTEMAN SECURITY TECHNOLOGIES LPR SOFTWARE INSTALLATION 380.45
62603 MOTIVATE INTERNATIONAL, INC.PARKING SERVICES - DIVVY OPERATION - ONGOING FEES 23,956.21
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 18.95
417024 65515 BUILDERS PAVING LLC 2017 PARKING LOT IMPROVEMENT PROJECT 24,080.99
7005 PARKING SYSTEM MGT Total 108,229.15
7015 PARKING LOTS & METERS
62230 MECO ELECTRIC CO. INC HVAC REPAIRS AND UPGRADE MAPLE GARAGE 18,970.00
62245 PASSPORT PARKING, INC`MOBILE PAY - NOVEMBER 2018 13,747.30
62375 CTA/AB MONTHLY RENT LOT 19 - DECEMBER 2018 990.00
62375 CTA/AB MONTHLY RENT LOT 19 - NOVEMBER 2018 990.00
62375 CTA/AB MONTHLY RENT LOT 19 - OCTOBER 2018 990.00
62375 MCGAW YMCA LOT#38 LEASE PAYMENT 6,366.19
64005 COMED ELECTRICITY 1,804.69
65070 DUNCAN PARKING TECHNOLOGIES, INC.PARKING AUTOTRAX FEES - MAY 2018 10,218.75
65070 DUNCAN PARKING TECHNOLOGIES, INC.PARKING AUTOTRAX FEES - JUNE 2018 10,218.75
65070 DUNCAN PARKING TECHNOLOGIES, INC.PARKING AUTOTRAX FEES - JULY 2018 10,218.75
65070 DUNCAN PARKING TECHNOLOGIES, INC.PARKING METER MATERIALS 185.38
65070 3C PAYMENT (USA) CORP CREDIT AND DEBIT CARD PROCESSING FEES - NOVEMBER 2018 1,345.60
674 of 509
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 01.15.2019 FY 2018
65515 TOTAL PARKING SOLUTIONS, INC.*80 CALE MULTI SPACE PARKING METERS 321,200.00
7015 PARKING LOTS & METERS Total 397,245.41
7025 CHURCH STREET GARAGE
53500 COOK COUNTY COLLECTOR *PARKING TAX - OCTOBER 2018 1,910.70
53500 COOK COUNTY COLLECTOR *PARKING TAX - NOVEMBER 2018 1,463.99
53515 JANET KIRBY GARAGE REFUND 25.00
62400 AUTOMATED PARKING TECHNOLOGIES SKIDATA PARKING SUPPLIES 887.60
62400 SP PLUS PARKING PARKING GARAGE MANAGEMENT 23,967.03
64005 DYNEGY UTILITIES-DYNEGY 4,952.45
64505 CALL ONE COMMUNICATION CHARGES -5,018.92
7025 CHURCH STREET GARAGE Total 28,187.85
7036 2008B BOND SHERMAN GARAGE
53500 COOK COUNTY COLLECTOR *PARKING TAX - OCTOBER 2018 3,062.83
53500 COOK COUNTY COLLECTOR *PARKING TAX - NOVEMBER 2018 2,446.95
53515 BETH MCCARTRY GARAGE REFUND 25.00
53515 MELISSA PLETZER PARKING GARAGE REFUNDS 25.00
53515 AKI TAIRA GARAGE REFUND 25.00
62245 TYCO SIMPLEX GRINNEL FIRE ALARM TESTING 832.00
62400 SP PLUS PARKING PARKING GARAGE MANAGEMENT 46,672.63
62509 JOHNSON CONTROLS FIRE PROTECTION LP FIRE - ANNUAL SHERMAN GARAGE 9,549.50
62660 MB EVANSTON SHERMAN, L.L.C.DECEMBER JANITORIAL CLEANING 7,016.41
64005 DYNEGY UTILITIES-DYNEGY 14,634.01
64505 CALL ONE COMMUNICATION CHARGES 1,074.00
7036 2008B BOND SHERMAN GARAGE Total 85,363.33
7037 MAPLE GARAGE
53500 COOK COUNTY COLLECTOR *PARKING TAX- OCTOBER 2018 1,801.52
53500 COOK COUNTY COLLECTOR *PARKING TAX- NOVEMBER 2018 2,044.72
53510 COOK COUNTY COLLECTOR *PARKING TAX- OCTOBER 2018 397.80
53510 COOK COUNTY COLLECTOR *PARKING TAX- NOVEMBER 2018 397.80
53515 ACCUITY GARAGE REFUND 50.00
53515 DANIEL VILLALOBOS-TERRAZAS GARAGE REFUND 25.00
62245 AUTOMATED PARKING TECHNOLOGIES PARKING GARAGE SUPPLIES 1,035.60
62400 AUTOMATED PARKING TECHNOLOGIES SKIDATA PARKING SUPPLIES 380.40
62400 SP PLUS PARKING PARKING GARAGE MANAGEMENT 55,502.59
64005 DYNEGY UTILITIES: DYNEGY 9,039.52
64015 NICOR UTILITIES: NICOR 104.40
64505 CALL ONE COMMUNICATION CHARGES 2,156.75
7037 MAPLE GARAGE Total 72,936.10
505 PARKING SYSTEM FUND Total 691,961.84
510 WATER FUND
510 WATER SUPPORT
22700 FURMAN, PATTI WATER OVERPAYMENT 98.93
22700 ELLIOT MARSHALL WATER OVERPAYMENT 76.00
22700 GUSTANO MARQUEZ WATER OVERPAYMENT 98.93
22700 JOAN SHEROD-WINTERS WATER OVERPAYMENT 98.93
22700 NATHAN MONSON WATER OVERPAYMENT 132.49
22700 MARK & BETH JERNIGIN WATER OVERPAYMENT 212.80
510 WATER SUPPORT Total 718.08
4200 WATER PRODUCTION
56140 ILLINOIS DEPT OF REVENUE SALES TAX - NOVEMBER 2018 526.00
56140 ILLINOIS DEPT OF REVENUE SALES TAX - OCTOBER 2018 119.00
56145 RANIERI LANDSCAPING SERV.FIRE HYDRANT PERMIT DEPOSIT REFUND 300.00
62295 RAFTELIS FINANCIAL CONSULTANTS, INC.WATER RATE MODEL TRAINING 3,200.00
62315 FEDERAL EXPRESS CORP.SHIPPING CHARGES 182.38
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 11.01
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 37.90
64540 IRTH SOLUTIONS DIGTRACK MONTHLY SUPPORT 200.00
65095 OFFICE DEPOT OFFICE SUPPLIES 165.71
4200 WATER PRODUCTION Total 4,742.00
4208 WATER BILLING
62245 M.E. SIMPSON COMPANY INC 2018 LARGE METER TESTING 3,000.00
64540 VERIZON WIRELESS COMMUNICATION CHARGES 114.03
4208 WATER BILLING Total 3,114.03
4210 PUMPING
64005 DYNEGY UTILITIES: DYNEGY 77,648.16
64015 NICOR UTILITIES: NICOR 1,072.86
64505 CALL ONE COMMUNICATION CHARGES 560.25
4210 PUMPING Total 79,281.27
4220 FILTRATION
62465 EUROFINS EATON ANALYTICAL FY 2018 LABORATORY TESTING - UCMR4 275.00
62465 EUROFINS EATON ANALYTICAL FY 2018 LABORATORY TESTING - ROUTINE COMPLIANCE 191.00
65015 ALEXANDER CHEMICAL CORPORATION HYDROFLUOROSILICIC ACID (PER SPEC)6,659.10
65015 ALEXANDER CHEMICAL CORPORATION LIQUID ALUMINUM SULFATE (PER SPEC)21,922.20
65015 ALEXANDER CHEMICAL CORPORATION LIQUID CHLORINE (PER SPEC)2,672.00
65085 XYLEM FLYGT MODEL 2660.181 DEWATERING PUMP 9,958.00
4220 FILTRATION Total 41,677.30
4225 WATER OTHER OPERATIONS
62185 KARRA BARNES CMMS SPECIALIST CONTRACT SALARY 2018 7,500.00
717008 62340 DATA TRANSFER SOLUTIONS, LLC CMMS VUEWORKS YEAR 2 3,010.50
62340 RAFTELIS FINANCIAL CONSULTANTS, INC.WATER RATE MODEL UPDATE - SOLE SOURCE 780.00
4225 WATER OTHER OPERATIONS Total 11,290.50
4230 WATER CAPITAL OUTLAY
65550 CURRIE MOTORS VEHICLE #917 REPLACEMENT FORD F-350 XP 36,995.00
65702 E.H. WACHS ELECTRIC VALVE TURNER 6,950.25
65702 SUBSURFACE SOLUTIONS DX GROUND MIC 4,950.00
65702 SUBSURFACE SOLUTIONS LINE LOCATING RECEIVER 4,495.00
65702 SUBSURFACE SOLUTIONS LINE LOCATING TRANSMITTER 3,592.00
4230 WATER CAPITAL OUTLAY Total 56,982.25
4540 DISTRIBUTION MAINTENANCE
62415 G & L CONTRACTORS, INC 2018 DEBRIS HAULING 4,653.09
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 170.55
65055 CORE & MAIN LP VALVE BOXES 3,189.25
65055 G & L CONTRACTORS, INC 2018 GRANULAR MATERIALS 3,851.04
4540 DISTRIBUTION MAINTENANCE Total 11,863.93
7100 WATER GENERAL SUPPORT
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 172.34
7100 WATER GENERAL SUPPORT Total 172.34
510 WATER FUND Total 209,841.70
513 WATER DEPR IMPRV &EXTENSION FUND
7330 WATER FUND DEP, IMP, EXT
718004 62145 MCGUIRE IGLESKI & ASSOCIATES, INC.WATER QUALITY LABORATORY EXPANSION 5,056.00
415450 65515 IL DEPT OF TRANSPORTATION SHERIDAN RD - CHICAGO AVE PROJECT FUNDING LOCAL SHARE PORTION 671,868.17
717017 65515 BOLDER CONTRACTORS EMERSON ST WHOLESALE WATER METER VAULT CONSTRUCTION 220,725.70
717006 65515 MAG CONSTRUCTION CO.SOUTH STANDPIPE PUMP STATION MCC & BLDG RENO 53,574.66
7330 WATER FUND DEP, IMP, EXT Total 951,224.53
513 WATER DEPR IMPRV &EXTENSION FUND Total 951,224.53
775 of 509
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 01.15.2019 FY 2018
515 SEWER FUND
4530 SEWER MAINTENANCE
62415 G & L CONTRACTORS, INC 2018 DEBRIS HAULING 7,264.63
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 170.55
65055 STANDARD EQUIPMENT COMPANY INSTALL TANK LINER IN VACTOR #956 5,500.00
65550 STANDARD EQUIPMENT COMPANY KENWORTH T440 CAB/CHASSIS-REPLACEMENT FOR VEHICLE #956 369,116.58
4530 SEWER MAINTENANCE Total 382,051.76
4535 SEWER IMPROVEMENTS
418009 62461 KENNY CONSTRUCTION CO.2018 CIPP SEWER REHAB CONTRACT B 20,097.00
418027 62461 WEST CENTRAL MUNICIPAL CONFERENCE FALL TREE PURCHASE AND PLANTING - 199 TREES 26,478.00
4535 SEWER IMPROVEMENTS Total 46,575.00
515 SEWER FUND Total 428,626.76
520 SOLID WASTE FUND
4310 RECYCLING AND ENVIRONMENTAL MAIN
56155 ILLINOIS DEPT OF REVENUE SALES TAX - NOVEMBER 2018 137.00
56155 ILLINOIS DEPT OF REVENUE SALES TAX - OCTOBER 2018 161.00
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 13.45
62415 GROOT RECYCLING & WASTE SERVICES 2018 RESIDENTIAL REFUSE COLLECTION CONTRACT 134,472.00
62415 GROOT RECYCLING & WASTE SERVICES 2018 YARD WASTE COLLECTION CONTRACT 38,072.81
62415 GROOT RECYCLING & WASTE SERVICES PUMPKIN RECYCLING EVENT 517.92
62415 COLLECTIVE RESOURCE INC.2018 PLASTIC FILM COLLECTION 173.00
62415 COLLECTIVE RESOURCE INC.2018 PLASTIC FILM COLLECTION 178.00
65625 POYNETTE IRON WORKS, LLC PURCHASE OF 30 2-YARD DUMPSTERS 14,600.00
4310 RECYCLING AND ENVIRONMENTAL MAIN Total 188,325.18
520 SOLID WASTE FUND Total 188,325.18
600 FLEET SERVICES FUND
7705 GENERAL SUPPORT
64505 CALL ONE COMMUNICATION CHARGES 2,157.99
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 151.60
7705 GENERAL SUPPORT Total 2,309.59
7710 FLEET MAINTENANCE
62240 CINTAS FIRST AID & SUPPLY PUMP TEST AND REPAIR PARTS FOR VEHICLE #322 799.00
62240 CUMMINS N POWER, LLC.TORO RIDING LAWNMOWER REPAIR 1,773.06
62240 DUXLER TIRE & CAR CENTER WHEEL ALIGNMENT VEHICLE #432 69.00
62240 GROVER WELDING COMPANY REPAIR TO CRACKED GUSSET VEHICLE #598 480.00
62240 GROVER WELDING COMPANY REPAIR TO WELDER BUCKET VEHICLE #659 270.00
62240 GROVER WELDING COMPANY REPAIRS TO VEHICLE #625 720.00
62240 GROVER WELDING COMPANY WELDING REPAIR ON VEHICLE 616 690.00
62240 NORTH SHORE TOWING TIRE CHANGE 50.00
62240 NORTH SHORE TOWING TOW AND HOOK 225.00
62240 SES INC SERVICE TO SNOW MELTER 1,280.50
62240 INTERSTATE POWER SYSTEMS, INC.EXH GAS CLR ENGINE PART -480.00
62240 TRIANGLE RADIATOR CLEAN FLUSH CHARGE AIR COOLER VEHICLE #720 195.00
62240 TRIANGLE RADIATOR VEHICLE #720 RADIATOR MAINTENANCE 550.00
62240 REINDERS, INC.ENGINE REPAIR 123.00
62240 ADVANCED PROCLEAN INC.VEHICLE PRESSURE WASHING 903.45
62355 CINTAS FIRST AID & SUPPLY SAFETY MAT SERVICE 563.12
62355 CINTAS FIRST AID & SUPPLY UNIFORM LAUNDRY SERVICE 588.23
64540 VERIZON NETWORKFLEET, INC.AVL TRACKERS 170.55
65035 GAS DEPOT INC.FUEL PURCHASES 41,005.57
65045 TSI-TAIT ENVR. SERVICES, INC.*STORAGE TANK FLEET FUEL PUMPS 970.00
65060 AETNA TRUCK PARTS, INC.FUEL ELEMENT 123.16
65060 AETNA TRUCK PARTS, INC.PLUGS AND CAPS 118.27
65060 BORNQUIST, INC.BUCKET TRAP 421.88
65060 CUMBERLAND SERVICENTER DOOR PANELS 834.98
65060 FREEWAY FORD TRUCK SALES BRAKES 757.63
65060 FREEWAY FORD TRUCK SALES VEHICLE #589 BUCKET TRUCK ENGINE REPAIRS 8,331.04
65060 HASTINGS AIR-ENERGY CONTROL TAILPIPE CONVERSION KIT FOR FORD F-SERIES 615.56
65060 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTENING & PARTS 1 YEAR RENEWAL 69.00
65060 INTERSTATE BATTERY OF NORTHERN CHICAGO BATTERIES 2,644.28
65060 LAKE/COOK C.V. JOINTS INC SHAFT JOINT INSTALLATION AND PARTS 1,082.50
65060 LEACH ENTERPRISES, INC.AUTO DRAIN VALVE 235.90
65060 MONROE TRUCK EQUIPMENT BELTS 187.82
65060 MONROE TRUCK EQUIPMENT ROUND HEAD PIN 186.28
65060 NORTH SHORE TOWING TOW & HOOK HEAVY DUTY 175.00
65060 ALTORFER INDUSTRIES, INC.VEHICLE #683 GRADER WORK 3,921.44
65060 REGIONAL TRUCK EQUIPMENT COMPANY, INC.FILTER ELEMENT 362.16
65060 REGIONAL TRUCK EQUIPMENT COMPANY, INC.KEYS 86.33
65060 REGIONAL TRUCK EQUIPMENT COMPANY, INC.LED LIGHTS 495.00
65060 RUSSO POWER EQUIPMENT CONTROLLERS 1,853.70
65060 RUSSO POWER EQUIPMENT FRONT ASSEMBLY CASE 1,597.54
65060 RUSSO POWER EQUIPMENT NOZZLE VALVE AND ASSEMBLY 87.59
65060 STANDARD EQUIPMENT COMPANY EXPANSION PLUG 67.17
65060 STANDARD EQUIPMENT COMPANY HOSE ASSEMBLY 1,101.50
65060 TERMINAL SUPPLY CO.AUTO SHOP TOOLS AND GRINDING WHEELS 159.59
65060 TERMINAL SUPPLY CO.METRIC HEX HEAD CAP SCREW 30.74
65060 TERMINAL SUPPLY CO.SHOP TOOLS AND GRINDING WHEELS 189.06
65060 VERMEER MIDWEST DUST EJECTION 21.50
65060 VERMEER MIDWEST NUTS AND BOLTS 27.96
65060 WHOLESALE DIRECT INC LED LIGHTS WITH FLASHERS 153.42
65060 WIRFS INDUSTRIES INC.PUMP TESTING UNIT 799.00
65060 WIRFS INDUSTRIES INC.REPAIRS TO EFD VEHICLE #328 208.00
65060 WIRFS INDUSTRIES INC.REPAIRS TO EFD VEHICLE #321 6,736.00
65060 WIRFS INDUSTRIES INC.VEHICLE DOOR REPAIRS 2,649.00
65060 WEST SIDE EXCHANGE V-BELTS 229.61
65060 R & R SPECIALTIES OF WISCONSIN, INC.BOLTS, SCREWS AND LOCKNUTS 582.85
65060 R & R SPECIALTIES OF WISCONSIN, INC.VEHICLE LATCH AND DOOR 91.50
65060 INTERSTATE POWER SYSTEMS, INC.EFD VEHICLE #324 TRANSMISSION REPAIRS 12,498.98
65060 INTERSTATE POWER SYSTEMS, INC.FILTERS 245.15
65060 EJ EQUIPMENT COUPLERS, HOSES AND CYLINDER PINS 1,590.93
65060 EJ EQUIPMENT OIL AND FILTERS 1,395.73
65060 P & G KEENE ELECTRICAL STARTER 344.98
65060 HERITAGE CRYSTAL CLEAN ANTIFREEZE AND CHEMICALS 1,518.00
65060 FUTURE ENVIRONMENTAL, INC.FILTERS AND DRUM PICK UP 320.00
65060 GLOBAL EMERGENCY PRODUCTS, INC.BATTERY CABLE 189.44
65060 GLOBAL EMERGENCY PRODUCTS, INC.BUTTON, HORN AND TILT WHEEL 40.50
65060 GLOBAL EMERGENCY PRODUCTS, INC.GAUGE SPEED WITH ODOMETER 214.08
65060 GLOBAL EMERGENCY PRODUCTS, INC.LADDER ROTATION INTERLOCK REPAIRS FOR EFD VEHICLE #311 6,341.68
65060 GLOBAL EMERGENCY PRODUCTS, INC.LIGHTS 92.98
65060 GLOBAL EMERGENCY PRODUCTS, INC.ONE-YEAR CONTRACT RENEWAL TESTING, REPAIR & CERT ON FIRE APP 10,064.07
65060 GLOBAL EMERGENCY PRODUCTS, INC.SEAT BELT 168.44
65060 GLOBAL EMERGENCY PRODUCTS, INC.SEAT BELT RETURN -274.80
65060 GLOBAL EMERGENCY PRODUCTS, INC.VALVES 132.76
65060 GLOBAL EMERGENCY PRODUCTS, INC.VEHICLE ELECTRICAL INSPECTION 695.00
65060 GLOBAL EMERGENCY PRODUCTS, INC.WHEEL ASSEMBLY 354.49
65060 FOSTER COACH SALES, INC.KEYS 16.00
65060 VERIZON NETWORKFLEET, INC.VEHICLE HARNESSES FOR AVL UNITS 1,067.20
65060 FULL THROTTLE MARINE, INC.WATERCRAFT MAINTENANCE & REPAIR FROM APRIL 2018 THRU MARCH 2019 2,096.29
65060 REINDERS, INC.FILTERS 345.93
65060 REINDERS, INC.HEATER AND PARTS 283.05
65060 GOLF MILL FORD FORD OEM PARTS & SERVICE APRIL 2018 THRU MARCH 2019 8,336.90
65060 ORLANDO AUTO TOP VEHICLE WINDOW REPLACEMENTS 755.00
65060 ORLANDO AUTO TOP WINDSHIELD AND SEALANT KIT 500.00
65060 SIGLER'S AUTOMOTIVE & BODY SHOP, INC.BODY REPAIRS FOR VEHICLE #50 6,963.65
65060 SIGLER'S AUTOMOTIVE & BODY SHOP, INC.BUMPER COVERS AND PARTS 925.44
65060 CHICAGO PARTS & SOUND, LLC ALTERNATOR 148.10
65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTERS 185.74
65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTERS AND MIRRORS 411.24
65060 APC STORES, INC., DBA BUMPER TO BUMPER BATTERIES 122.00
65060 APC STORES, INC., DBA BUMPER TO BUMPER BATTERIES RETURN -18.00
65060 APC STORES, INC., DBA BUMPER TO BUMPER BRAKE FLUID 97.08
876 of 509
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 01.15.2019 FY 2018
65060 APC STORES, INC., DBA BUMPER TO BUMPER BRAKE FLUIDS 97.08
65060 APC STORES, INC., DBA BUMPER TO BUMPER CAR OIL 292.40
65060 APC STORES, INC., DBA BUMPER TO BUMPER COUPLINGS 401.69
65060 APC STORES, INC., DBA BUMPER TO BUMPER ELECTRIC FLASHER FOR VEHICLE 34.38
65060 APC STORES, INC., DBA BUMPER TO BUMPER FILTERS 549.26
65060 APC STORES, INC., DBA BUMPER TO BUMPER FORWARD LIGHTING 39.56
65060 APC STORES, INC., DBA BUMPER TO BUMPER FUEL FILTERS 62.57
65060 APC STORES, INC., DBA BUMPER TO BUMPER GREASE GUN COUPLER 7.98
65060 APC STORES, INC., DBA BUMPER TO BUMPER HALOGEN LIGHTS 82.72
65060 APC STORES, INC., DBA BUMPER TO BUMPER HITCH PIN 13.56
65060 APC STORES, INC., DBA BUMPER TO BUMPER HOPPY ADAPTER 22.59
65060 APC STORES, INC., DBA BUMPER TO BUMPER HOSE CONNECTORS 120.00
65060 APC STORES, INC., DBA BUMPER TO BUMPER MARKER LAMP 371.76
65060 APC STORES, INC., DBA BUMPER TO BUMPER MINI HALOGEN LIGHTS 94.52
65060 APC STORES, INC., DBA BUMPER TO BUMPER OIL FILTERS 33.50
65060 APC STORES, INC., DBA BUMPER TO BUMPER SILICONE FOR VEHICLES 35.98
65060 THE CHEVROLET EXCHANGE HOSE CONNECTORS 196.66
65060 THE CHEVROLET EXCHANGE SENSORS 138.15
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC CLAMP EXHAUST PIPE SHIELD 75.80
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC SENSORS 224.70
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC VALVE BOOST CONTROL SOLENOID 180.00
65065 WENTWORTH TIRE SERVICE ONE-YEAR RENEWAL ON TIRE SERVICE & RECAPPING 1,829.03
65065 WENTWORTH TIRE SERVICE TIRE SERVICE 1,558.99
65085 VERMEER MIDWEST BLADE SHARPENING TOOL 145.00
65085 INTERSTATE POWER SYSTEMS, INC.55 GALLON DRUM 1,536.07
65090 CUMBERLAND SERVICENTER VEHICLE #580 SAFETY INSPECTION 34.00
65090 HOWARD AUTO SERVICE SAFETY INSPECTIONS 569.00
7710 FLEET MAINTENANCE Total 155,094.42
600 FLEET SERVICES FUND Total 157,404.01
601 EQUIPMENT REPLACEMENT FUND
7780 VEHICLE REPLACEMENTS
62402 NISSAN MOTOR ACCEPTANCE CORP *3 NISSAN LEAF LEASE EXTENSIONS #801,802,803 1,191.64
65550 HAVEY COMMUNICATIONS INC.EMERGENCY LIGHTING & PARTS 1 YEAR RENEWAL 69.00
65550 WEST SIDE EXCHANGE SNOW PUSH BOX FOR LOADERS 9,150.00
65550 CURRIE MOTORS REPLACEMENT VEHICLE FOR #164 AND #546 29,127.00
65550 JX PETERBILT *PURCHASE OF REPLACEMENT FOR TRUCK #613 99,782.00
65550 JX PETERBILT *PURCHASE OF REPLACEMENT VEHICLE #575 77,527.00
7780 VEHICLE REPLACEMENTS Total 216,846.64
601 EQUIPMENT REPLACEMENT FUND Total 216,846.64
605 INSURANCE FUND
7800 RISK MANAGEMENT
56125 FREEMAN KEVENIDES LAW FIRM LLC & MELISSA MATSON MATSON V JOSEPH SEGUINE - HALL & COE SETTLEMENT 16,500.00
780001 62130 VERITEXT LEGAL SOLUTIONS LINDSTROM V COE 575.80
790200 62130 EVIDENCE CONTROL SYSTEMS, INC.WILSON V COE - EXPERT WITNESS 6,187.00
62130 TRIBLER ORPETT & MEYER, P. C.CALDWELL V COE 818.26
790210 62130 TRIBLER ORPETT & MEYER, P. C.CALDWELL V COE 5,217.45
62130 TRIBLER ORPETT & MEYER, P. C.CROSBY V COE 15,358.62
62130 TRIBLER ORPETT & MEYER, P. C.GENERAL MATTERS 900.00
62130 TRIBLER ORPETT & MEYER, P. C.WILSON V COE 4,991.42
62130 18-814 POYNETTE IRON WORKS, LLC MUSTO V COE 624.10
62130 JEEP & BLAZER JAMES PARK 52,734.53
7800 RISK MANAGEMENT Total 103,907.18
605 INSURANCE FUND Total 103,907.18
Grand Total 6,152,569.27
977 of 509
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 01.15.2019 FY 2018
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
SUPPLEMENTAL BILLS LIST ATTACHMENT
GENERAL
100.22766 VARIOUS REFUND: EVANSTON LIGHTHOUSE DUNES 401,915.00
2315.53675 VARIOUS AMBULANCE REFUNDS 3,262.93
405,177.93
INSURANCE
VARIOUS VARIOUS WORKERS COMP 379,111.72
VARIOUS VARIOUS CASUALTY LOSS 2,018.37
381,130.09
VARIOUS
VARIOUS BMO PURCHASING CARD-SEPT 2018 186,732.69
VARIOUS TWIN EAGLE NATURAL GAS-NOV 2018 23,010.91
209,743.60
996,051.62
Grand Total 7,148,620.89
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
1078 of 509
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 01.15.2019 FY 2019
100 GENERAL FUND
1505 CITY MANAGER
62509 ASCAP /AMERICAN SOCIETY OF COMPOSERS MUSIC LICENSE FEES FOR 2019 712.00
1505 CITY MANAGER Total 712.00
1932 INFORMATION TECHNOLOGY DIVI.
64545 SOCIAL SOLUTIONS GLOBAL, INC. APRICOT ESSENTIALS SOFTWARE 12,832.87
1932 INFORMATION TECHNOLOGY DIVI. Total 12,832.87
1950 FACILITIES
62425 THYSSENKRUPP ELEVATOR FIRE STATION 5 ELEVATOR SERVICE JAN-MAR 2019 691.44
62509 JOHNSON CONTROLS SECURITY SOLUTIONS ALARM SERVICES MULTIPLE FACILITIES JAN-MAR 2019 3,144.65
1950 FACILITIES Total 3,836.09
3035 CHANDLER COMMUNITY CENTER
62505 ROBOTHINK, LLC WINTER CAMP 2,500.00
3035 CHANDLER COMMUNITY CENTER Total 2,500.00
3720 CULTURAL ARTS PROGRAMS
62509 DAYNA CALDERON STARLIGHT CONCERT 1,125.00
3720 CULTURAL ARTS PROGRAMS Total 1,125.00
100 GENERAL FUND Total 21,005.96
505 PARKING SYSTEM FUND
7036 2008B BOND SHERMAN GARAGE
62509 JOHNSON CONTROLS SECURITY SOLUTIONS ALARM SERVICES SHERMAN GARAGE JAN-MAR 2019 188.91
7036 2008B BOND SHERMAN GARAGE Total 188.91
7037 MAPLE GARAGE
62509 JOHNSON CONTROLS SECURITY SOLUTIONS ALARM SERVICES MAPLE GARAGE JAN-MAR 2019 175.73
7037 MAPLE GARAGE Total 175.73
505 PARKING SYSTEM FUND Total 364.64
Grand Total 21,370.60
179 of 509
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 01.15.2019 FY 2019
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
SUPPLEMENTAL BILLS LIST ATTACHMENT
INSURANCE
VARIOUS VARIOUS WORKERS COMP 28,091.77
VARIOUS VARIOUS CASUALTY LOSS 12.30
28,104.07
SEWER
7479.68305 IEPA LOAN DISBURSEMENT SEWER FUND 19,460.79
19,460.79
47,564.86
Grand Total 68,935.46
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
280 of 509
BMO Harris Bank Credit Card Statement for the Period Ending September 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATEPOSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION ADMIN SVCSCUTTING EDGE DOC DEIL 601485,364.00$ 8/31/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPURCHASE @ MIDWEST ENERGY MNGMT (DBA CUTTING EDGE) FOR SHERMAN GARAGE UNINTERUPTIBLE POWER BATTERIESADMIN SVCS UNITEDTX 77002 160.20$ 8/31/2018 62295 TRAINING & TRAVELICMA ANNUAL CONFERENCE TRAVEL E. STORLIEADMIN SVCS AMERICANTX 75261 172.20$ 9/4/2018 62295 TRAINING & TRAVELICMA ANNUAL CONFERENCE TRAVEL E. STORLIEADMIN SVCS HILTON BALTIMOREMD 21201 264.50$ 9/6/2018 62295 TRAINING & TRAVELICMA ANNUAL CONFERENCE ACCOMMODATIONS - ROOM DEPOSIT - E. STORLIEADMIN SVCS VALLI PRODUCEIL 60202 174.00$ 9/6/2018 65025 FOODCITYWIDE HEALTH & WELLNESS FRUIT INITIATIVEADMIN SVCS CHIPOTLE 0087IL 60201 210.00$ 9/18/2018 65025 FOODCITY COUNCIL MEETING DINNER 9/17/2018ADMIN SVCS CHIPOTLE ONLINECO 80202 (21.00)$ 9/18/2018 65025 FOODVENDOR ISSUED REFUND FROM TAX PAID FROM CITY COUNCIL DINNER 7/30/2018ADMIN SVCS WWW.DOODLE.COMCH 8021 68.25$ 9/19/2018 62360 MEMBERSHIP DUESSCHEDULING PROGRAM TOOL ANNUAL MEMBERSHIPADMIN SVCS EINSTEIN BROS-ONLINE CCO 80228 191.13$ 9/24/2018 65025 FOODMAYOR'S CLIMATE ACTION EVENT BREAKFAST 9/22/2018ADMIN SVCS/311 PANINO S PIZZERIA ORIL 60202 58.96$ 9/14/2018 64505 TELCOMMUNICATIONS311 EXTENDED HOURS/DINNERADMIN SVCS/311 DOLLARTREEIL 60202 59.00$ 9/21/2018 64505 TELCOMMUNICATIONS311 CUSTOMER SERVICE WEEKADMIN SVCS/FAC MGMT 4TE*ILSECRETARYOFSTATEIL 60007 50.00$ 8/27/2018 62295 TRAINING & TRAVELCDL TRAININGADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL 60202 48.08$ 8/27/2018 65050 BUILDING MAINTENANCE MATERIALWALL REPAIRSADMIN SVCS/FAC MGMT 4TE*ILSECOFSTATESFEE DIL 62756 1.18$ 8/27/2018 62295 TRAINING & TRAVELCDL TRAININGADMIN SVCS/FAC MGMT TACONY CORPORATIONMO 63026 4.95$ 8/27/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESADMIN SVCS/FAC MGMT TACONY CORPORATIONMO 63026 250.00$ 8/27/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESADMIN SVCS/FAC MGMT STANDARD PIPEIL 60076 490.54$ 8/28/2018 65515 OTHER IMPROVEMENTSPLUMBING PARTSADMIN SVCS/FAC MGMT PURE ELECTRICIL 60645 411.55$ 8/28/2018 65050 BUILDING MAINTENANCE MATERIALELECTRICAL STOCKADMIN SVCS/FAC MGMT PURE ELECTRICIL 60645 374.05$ 8/28/2018 65050 BUILDING MAINTENANCE MATERIALRETRO FITTED LIGHTSADMIN SVCS/FAC MGMT PURE ELECTRICIL 60645 109.31$ 8/28/2018 65085 MINOR EQUIP & TOOLSARC FLASH REPAIR TOOLADMIN SVCS/FAC MGMT SCHNEIDERELECTBLD AMERTX 75006 262.60$ 8/28/2018 65050 BUILDING MAINTENANCE MATERIALHVAC MOTORADMIN SVCS/FAC MGMT UFIRST *LAUNDRY SVCSMA 01887 182.30$ 8/29/2018 62225 BLDG MAINT SVCSMONTHLY MAT SERVICEADMIN SVCS/FAC MGMT NORTH SHORE FAUCETSIL 60053 25.58$ 8/29/2018 65050 BUILDING MAINTENANCE MATERIALREPAIR KITCHEN FAUCETADMIN SVCS/FAC MGMT TEC #126IL 60093 57.49$ 8/29/2018 65050 BUILDING MAINTENANCE MATERIALCONDENSER REPAIRSADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL 60202 102.24$ 8/29/2018 65050 BUILDING MAINTENANCE MATERIALHVAC FOR ANIMAL SHELTERADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL 60202 141.35$ 8/29/2018 65050 BUILDING MAINTENANCE MATERIALCHILLER REPAIRADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL 60202 131.84$ 8/29/2018 65050 BUILDING MAINTENANCE MATERIALFLOOR FANSADMIN SVCS/FAC MGMT STEINER ELEC CHICAGOIL 60608 575.00$ 8/29/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTSADMIN SVCS/FAC MGMT PURE ELECTRICIL 60645 31.48$ 8/29/2018 65050 BUILDING MAINTENANCE MATERIALBODY CAMERAADMIN SVCS/FAC MGMT LEMOI ACE HARDWAREIL 60201 21.98$ 8/30/2018 65050 BUILDING MAINTENANCE MATERIALBATHROOM FAUCETSADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL 60202 2.77$ 8/30/2018 65050 BUILDING MAINTENANCE MATERIALDUCTINGADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL 60202 108.91$ 8/30/2018 65050 BUILDING MAINTENANCE MATERIALBOILER ROOM MATERIALSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL 60202 158.61$ 8/30/2018 65050 BUILDING MAINTENANCE MATERIALCAT5 LINES AND SUPPLIESADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL 60202 72.88$ 8/30/2018 65050 BUILDING MAINTENANCE MATERIALEPOXYADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL 60202 19.94$ 8/30/2018 65050 BUILDING MAINTENANCE MATERIALTRUCK STOCKADMIN SVCS/FAC MGMT ANDERSON LOCK COIL 60018 (987.04)$ 8/31/2018 65050 BUILDING MAINTENANCE MATERIALDOOR AND PARTS RETURNADMIN SVCS/FAC MGMT ANDERSON LOCK COIL 60018 987.04$ 8/31/2018 65050 BUILDING MAINTENANCE MATERIALLOCKS FOR ELECTRICAL BOXES AND RPZADMIN SVCS/FAC MGMT STANDARD PIPEIL 60076 45.39$ 8/31/2018 65050 BUILDING MAINTENANCE MATERIALRPZ INSTALLATIONADMIN SVCS/FAC MGMT STANDARD PIPEIL 60076 115.72$ 8/31/2018 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/FAC MGMT STANDARD PIPEIL 60076 811.46$ 8/31/2018 65515 OTHER IMPROVEMENTSPLUMBING PARTSADMIN SVCS/FAC MGMT STANDARD PIPEIL 60076 1,000.00$ 8/31/2018 65515 OTHER IMPROVEMENTSPLUMBING PARTSADMIN SVCS/FAC MGMT SHERWIN WILLIAMS 70370IL 60201 5.74$ 8/31/2018 65050 BUILDING MAINTENANCE MATERIALWHITE BOARD MATERIALSADMIN SVCS/FAC MGMT SHERWIN WILLIAMS 70370IL 60201 49.69$ 8/31/2018 65050 BUILDING MAINTENANCE MATERIALWHITEBOARD MATERIALSADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL 60202 47.30$ 8/31/2018 65050 BUILDING MAINTENANCE MATERIALCOMPRESSOR INSTALLATIONADMIN SVCS/FAC MGMT ABLE DISTRIBUTORSIL 60202 302.21$ 8/31/2018 65050 BUILDING MAINTENANCE MATERIALSTEAM CONDENSATE PUMPADMIN SVCS/FAC MGMT INT*IN *NATIONAL AWARDIL 60202 44.00$ 8/31/2018 65050 BUILDING MAINTENANCE MATERIALPLACARDS FOR MAYORAL PORTRAITSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL 60202 (39.85)$ 8/31/2018 65050 BUILDING MAINTENANCE MATERIALCAT5 LINES RETURNADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL 60202 10.68$ 8/31/2018 65050 BUILDING MAINTENANCE MATERIALCREDIT CARD READERADMIN SVCS/FAC MGMT THE HOME DEPOT #1902IL 60202 28.64$ 8/31/2018 65050 BUILDING MAINTENANCE MATERIALGUN RACKDecember 10, 2018Page 1 of 1581 of 509
BMO Harris Bank Credit Card Statement for the Period Ending September 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATEPOSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION ADMIN SVCS/FAC MGMTTHE HOME DEPOT 1902IL 60202507.84$ 8/31/2018 65050 BUILDING MAINTENANCE MATERIALELECTRICAL SUPPLIESADMIN SVCS/FAC MGMTTHE HOME DEPOT 1902IL 6020289.88$ 8/31/2018 65085 MINOR EQUIP & TOOLSGRINDING TOOLADMIN SVCS/FAC MGMTPURE ELECTRICIL 60645223.64$ 8/31/2018 65050 BUILDING MAINTENANCE MATERIALELECTRICAL SUPPLIESADMIN SVCS/FAC MGMTPURE ELECTRICIL 6064597.00$ 8/31/2018 65050 BUILDING MAINTENANCE MATERIALPOWER LINESADMIN SVCS/FAC MGMTPURE ELECTRICIL 6064563.87$ 8/31/2018 65050 BUILDING MAINTENANCE MATERIALWELDERADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 60202154.03$ 9/4/2018 65050 BUILDING MAINTENANCE MATERIALSTORAGE ROOM EQUIPMENTADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 60202180.85$ 9/4/2018 65050 BUILDING MAINTENANCE MATERIALGROUND FLOOR LINES AND ATTIC SUPPLIESADMIN SVCS/FAC MGMTPANINO S PIZZERIA ORIL 6020254.45$ 9/4/2018 65095 OFFICE SUPPLIESSEASONALS LUNCHADMIN SVCS/FAC MGMTANDERSON PEST SOLUTIONIL 6012668.96$ 9/5/2018 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMTANDERSON PEST SOLUTIONIL 60126109.27$ 9/5/2018 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMTANDERSON PEST SOLUTIONIL 60126113.52$ 9/5/2018 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMTANDERSON PEST SOLUTIONIL 60126432.62$ 9/5/2018 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/FAC MGMTSHERWIN WILLIAMS 70370IL 6020153.85$ 9/5/2018 65050 BUILDING MAINTENANCE MATERIALWHITE BOARD MATERIALSADMIN SVCS/FAC MGMTPURE ELECTRICIL 60645106.90$ 9/5/2018 65050 BUILDING MAINTENANCE MATERIALBODY CAMERASADMIN SVCS/FAC MGMTSTANDARD PIPEIL 6007619.56$ 9/6/2018 65050 BUILDING MAINTENANCE MATERIALDRINKING FOUNTAIN REPAIRADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020276.58$ 9/6/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020248.71$ 9/6/2018 65050 BUILDING MAINTENANCE MATERIALOUTLET REPAIRSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020241.56$ 9/6/2018 65050 BUILDING MAINTENANCE MATERIALTV INSTALLATIONADMIN SVCS/FAC MGMTTHE HOME DEPOT 1902IL 60202359.85$ 9/6/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTSADMIN SVCS/FAC MGMTTHE HOME DEPOT 1902IL 60202935.61$ 9/6/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTSADMIN SVCS/FAC MGMTPURE ELECTRICIL 60645240.37$ 9/6/2018 65050 BUILDING MAINTENANCE MATERIALELECTRICAL SUPPLIESADMIN SVCS/FAC MGMTDREISILKER ELECTRIC MOIL 60007503.21$ 9/7/2018 65050 BUILDING MAINTENANCE MATERIALEXHAUST FANSADMIN SVCS/FAC MGMTSTANDARD PIPEIL 60076972.51$ 9/7/2018 65050 BUILDING MAINTENANCE MATERIALFAUCETSADMIN SVCS/FAC MGMTSTANDARD PIPEIL 6007681.06$ 9/7/2018 65515 OTHER IMPROVEMENTSPLUMBING WATER LINE UPGRADEADMIN SVCS/FAC MGMTSTANDARD PIPEIL 60076783.58$ 9/7/2018 65515 OTHER IMPROVEMENTSPLUMING WATER LINE UPGRADEADMIN SVCS/FAC MGMTJC LICHT - 1252 - EVANIL 6020163.87$ 9/7/2018 65050 BUILDING MAINTENANCE MATERIALWHITEBOARD MATERIALSADMIN SVCS/FAC MGMTJOHNSON LOCKSMITH INCIL 6020112.50$ 9/7/2018 65050 BUILDING MAINTENANCE MATERIALSHUTTER LOCKSADMIN SVCS/FAC MGMTLEMOI ACE HARDWAREIL 602017.94$ 9/7/2018 65050 BUILDING MAINTENANCE MATERIALCHILLER REPAIRADMIN SVCS/FAC MGMTABLE DISTRIBUTORSIL 6020211.94$ 9/7/2018 65050 BUILDING MAINTENANCE MATERIALCOMPRESSOR INSTALLATIONADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 6020227.28$ 9/7/2018 65050 BUILDING MAINTENANCE MATERIALEXHAUST REPAIRADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 602021,305.00$ 9/7/2018 65050 BUILDING MAINTENANCE MATERIALEXTERIOR LIGHTSADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 602021,305.00$ 9/7/2018 65050 BUILDING MAINTENANCE MATERIALEXTERIOR LIGHTSADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 602021,305.00$ 9/7/2018 65050 BUILDING MAINTENANCE MATERIALEXTERIOR LIGHTSADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 60202870.00$ 9/7/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTINGADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 602021,305.00$ 9/7/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTINGADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020214.70$ 9/7/2018 65050 BUILDING MAINTENANCE MATERIALCONDENSATE DRAINADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 602026.63$ 9/7/2018 65050 BUILDING MAINTENANCE MATERIALDRINKING FOUNTAIN REPAIRADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020220.36$ 9/7/2018 65050 BUILDING MAINTENANCE MATERIALFLOOR REPAIRSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020247.43$ 9/7/2018 65050 BUILDING MAINTENANCE MATERIALWHITEBOARD CASINGADMIN SVCS/FAC MGMTTHE HOME DEPOT 1902IL 6020299.98$ 9/7/2018 65050 BUILDING MAINTENANCE MATERIALAIR COMPRESSOR FITTINGSADMIN SVCS/FAC MGMTTHE HOME DEPOT 1902IL 60202310.77$ 9/7/2018 65050 BUILDING MAINTENANCE MATERIALBODY CAMERASADMIN SVCS/FAC MGMTPURE ELECTRICIL 60645102.90$ 9/7/2018 65050 BUILDING MAINTENANCE MATERIALBLEACHER REPAIRSADMIN SVCS/FAC MGMTPURE ELECTRICIL 6064517.65$ 9/7/2018 65050 BUILDING MAINTENANCE MATERIALCAMERA REPAIRSADMIN SVCS/FAC MGMTJOHNSON LOCKSMITH INCIL 6020125.00$ 9/10/2018 65050 BUILDING MAINTENANCE MATERIALKEY REPLACEMENTSADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 60202185.13$ 9/10/2018 65050 BUILDING MAINTENANCE MATERIALTRUCK STOCKADMIN SVCS/FAC MGMTGRAINGERIL 60045658.33$ 9/11/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTSADMIN SVCS/FAC MGMTINTUIT *IN *A & J SEWEIL 60090742.00$ 9/11/2018 62225 BLDG MAINT SVCSMAPLE GARAGE SEWER MAINTENANCEADMIN SVCS/FAC MGMTABLE DISTRIBUTORSIL 6020225.70$ 9/11/2018 65050 BUILDING MAINTENANCE MATERIALCOMPRESSOR INSTALLATIONADMIN SVCS/FAC MGMTSTANDARD PIPEIL 60076820.61$ 9/12/2018 65050 BUILDING MAINTENANCE MATERIALPLUMBING STOCKADMIN SVCS/FAC MGMTSTANDARD PIPEIL 60076822.36$ 9/12/2018 65050 BUILDING MAINTENANCE MATERIALPLUMBING STOCKDecember 10, 2018Page 2 of 1582 of 509
BMO Harris Bank Credit Card Statement for the Period Ending September 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATEPOSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION ADMIN SVCS/FAC MGMTSTANDARD PIPEIL 60076913.15$ 9/12/2018 65050 BUILDING MAINTENANCE MATERIALPLUMBING STOCKADMIN SVCS/FAC MGMTSTANDARD PIPEIL 60076957.08$ 9/12/2018 65050 BUILDING MAINTENANCE MATERIALPLUMBING STOCKADMIN SVCS/FAC MGMTSTANDARD PIPEIL 60076966.38$ 9/12/2018 65050 BUILDING MAINTENANCE MATERIALPLUMBING STOCKADMIN SVCS/FAC MGMTSTANDARD PIPEIL 60076966.38$ 9/12/2018 65050 BUILDING MAINTENANCE MATERIALPLUMBING STOCKADMIN SVCS/FAC MGMTSTANDARD PIPEIL 60076998.69$ 9/12/2018 65050 BUILDING MAINTENANCE MATERIALPLUMBING STOCKADMIN SVCS/FAC MGMTSTANDARD PIPEIL 60076301.11$ 9/12/2018 65515 OTHER IMPROVEMENTSPLUMBING FITTINGSADMIN SVCS/FAC MGMTABLE DISTRIBUTORSIL 6020211.48$ 9/12/2018 65050 BUILDING MAINTENANCE MATERIALDUCTINGADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020244.94$ 9/12/2018 65050 BUILDING MAINTENANCE MATERIALWALL REPAIRADMIN SVCS/FAC MGMTPURE ELECTRICIL 60645343.90$ 9/12/2018 65050 BUILDING MAINTENANCE MATERIALBODY CAMERASADMIN SVCS/FAC MGMTPURE ELECTRICIL 60645221.72$ 9/12/2018 65050 BUILDING MAINTENANCE MATERIALPROJECTOR POWERADMIN SVCS/FAC MGMTALLAN J COLEMAN CO INCIL 6066035.00$ 9/12/2018 65085 MINOR EQUIP & TOOLSDRAIN TOOLSADMIN SVCS/FAC MGMTSTANDARD PIPEIL 60076193.24$ 9/13/2018 65515 OTHER IMPROVEMENTSPLUMBING WATER LINE UPGRADEADMIN SVCS/FAC MGMTFEDEXOFFICE 00036053IL 6020156.05$ 9/13/2018 65050 BUILDING MAINTENANCE MATERIALFOUNTAIN SQUARE MANUALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020265.85$ 9/13/2018 65050 BUILDING MAINTENANCE MATERIALBUILDING MAINTENANCE MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020276.79$ 9/13/2018 65050 BUILDING MAINTENANCE MATERIALSIGN INSTALLATIONADMIN SVCS/FAC MGMTTHE HOME DEPOT 1902IL 6020285.80$ 9/13/2018 65050 BUILDING MAINTENANCE MATERIALBODY CAMERASADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020269.94$ 9/13/2018 65085 MINOR EQUIP & TOOLSSTEAM TRAPSADMIN SVCS/FAC MGMTWALGREENS #15364IL 602029.44$ 9/13/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/FAC MGMTALLAN J COLEMAN CO INCIL 6066063.85$ 9/13/2018 65085 MINOR EQUIP & TOOLSDRAIN TOOLSADMIN SVCS/FAC MGMTMONTANA LETTERING INCMT 59250671.25$ 9/14/2018 65050 BUILDING MAINTENANCE MATERIALBUILDING SIGNAGEADMIN SVCS/FAC MGMTMONTANA LETTERING INCMT 592501,254.00$ 9/14/2018 65050 BUILDING MAINTENANCE MATERIALBUILDING SIGNAGEADMIN SVCS/FAC MGMTMENARDS MORTON GROVE IIL 60053468.97$ 9/14/2018 65050 BUILDING MAINTENANCE MATERIALCOMPRESSOR THERMOSTATSADMIN SVCS/FAC MGMTSTANDARD PIPEIL 60076163.17$ 9/14/2018 65050 BUILDING MAINTENANCE MATERIALFAUCET REPAIRADMIN SVCS/FAC MGMTSTANDARD PIPEIL 60076822.36$ 9/14/2018 65050 BUILDING MAINTENANCE MATERIALPLUMBING STOCKADMIN SVCS/FAC MGMTSTANDARD PIPEIL 60076822.36$ 9/14/2018 65050 BUILDING MAINTENANCE MATERIALPLUMBING STOCKADMIN SVCS/FAC MGMTSTANDARD PIPEIL 60076822.36$ 9/14/2018 65050 BUILDING MAINTENANCE MATERIALPLUMBING STOCKADMIN SVCS/FAC MGMTSTANDARD PIPEIL 6007618.48$ 9/14/2018 65050 BUILDING MAINTENANCE MATERIALTOILET REPAIRSADMIN SVCS/FAC MGMTSTANDARD PIPEIL 60076409.52$ 9/14/2018 65515 OTHER IMPROVEMENTSPLUMBING WATER LINE UPGRADEADMIN SVCS/FAC MGMTSTANDARD PIPEIL 600761,000.00$ 9/14/2018 65515 OTHER IMPROVEMENTSPLUMBING WATER LINE UPGRADEADMIN SVCS/FAC MGMTLEMOI ACE HARDWAREIL 602016.55$ 9/14/2018 65050 BUILDING MAINTENANCE MATERIALBODY CAMERASADMIN SVCS/FAC MGMTABLE DISTRIBUTORSIL 60202290.03$ 9/14/2018 65050 BUILDING MAINTENANCE MATERIALDUCTS AND DIFFUSERSADMIN SVCS/FAC MGMTABLE DISTRIBUTORSIL 60202639.83$ 9/14/2018 65050 BUILDING MAINTENANCE MATERIALPUMP INSTALLATIONADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 60202679.01$ 9/14/2018 65050 BUILDING MAINTENANCE MATERIALWASHROOM BACK SPLASHADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020234.86$ 9/14/2018 65050 BUILDING MAINTENANCE MATERIALCONDENSATE REPAIRADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020232.89$ 9/14/2018 65050 BUILDING MAINTENANCE MATERIALGREASE TRAPADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 60202191.58$ 9/14/2018 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR PWA WALLADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020238.71$ 9/14/2018 65050 BUILDING MAINTENANCE MATERIALWALL MATERIALSADMIN SVCS/FAC MGMTPURE ELECTRICIL 60645331.62$ 9/14/2018 65050 BUILDING MAINTENANCE MATERIALLIGHT REPAIR AND CONTROLLERADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020219.62$ 9/17/2018 65050 BUILDING MAINTENANCE MATERIALDRINKING FOUNTAIN REPAIRADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 60202228.00$ 9/17/2018 65085 MINOR EQUIP & TOOLSARC FLASH TOOLSADMIN SVCS/FAC MGMTLEMOI ACE HARDWAREIL 602015.74$ 9/18/2018 65095 OFFICE SUPPLIESPENS FOR SHOPADMIN SVCS/FAC MGMTGIH*GLOBALINDUSTRIALEQFL 33144707.59$ 9/19/2018 65040 JANITORIAL SUPPLIESSANITARY WIPE STATIONSADMIN SVCS/FAC MGMTUSPS PO 1626220204IL 6020151.25$ 9/19/2018 65050 BUILDING MAINTENANCE MATERIALSHELF INSTALLLATIONADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 60202108.04$ 9/19/2018 65050 BUILDING MAINTENANCE MATERIALDOWN SPOUTSADMIN SVCS/FAC MGMTGIH*GLOBALINDUSTRIALEQFL 33144244.70$ 9/20/2018 65050 BUILDING MAINTENANCE MATERIALALLEY DOOR SECURITY GATEADMIN SVCS/FAC MGMTSTANDARD PIPEIL 60076274.12$ 9/20/2018 65050 BUILDING MAINTENANCE MATERIALFAUCETSADMIN SVCS/FAC MGMTSTANDARD PIPEIL 60076295.19$ 9/20/2018 65050 BUILDING MAINTENANCE MATERIALHOSE BIBSADMIN SVCS/FAC MGMTSTANDARD PIPEIL 60076179.16$ 9/20/2018 65050 BUILDING MAINTENANCE MATERIALPLUMBING REPAIRADMIN SVCS/FAC MGMTABLE DISTRIBUTORSIL 6020239.46$ 9/20/2018 65050 BUILDING MAINTENANCE MATERIALAIR COMPRESSORADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 60202146.18$ 9/20/2018 65050 BUILDING MAINTENANCE MATERIALTRUCK STOCKDecember 10, 2018Page 3 of 1583 of 509
BMO Harris Bank Credit Card Statement for the Period Ending September 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATEPOSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION ADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 60202137.51$ 9/20/2018 65050 BUILDING MAINTENANCE MATERIALTRUCK STOCKADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020220.23$ 9/20/2018 65050 BUILDING MAINTENANCE MATERIALWHITEBOARD CASINGADMIN SVCS/FAC MGMTSTEINER ELEC CHICAGOIL 60608672.92$ 9/20/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTSADMIN SVCS/FAC MGMTPURE ELECTRICIL 60645200.61$ 9/20/2018 65050 BUILDING MAINTENANCE MATERIALDATA CABINET INSTALLATIONADMIN SVCS/FAC MGMTJOHNSTONE SUPPLY OF NIIL 6071419.00$ 9/20/2018 65050 BUILDING MAINTENANCE MATERIALAIR COMPRESSORADMIN SVCS/FAC MGMTGIH*GLOBALINDUSTRIALEQFL 331441,422.80$ 9/21/2018 65050 BUILDING MAINTENANCE MATERIALSTORAGE SHELVINGADMIN SVCS/FAC MGMTGIH*GLOBALINDUSTRIALEQFL 331441,500.00$ 9/21/2018 65050 BUILDING MAINTENANCE MATERIALSTORAGE SHELVINGADMIN SVCS/FAC MGMTANDERSON LOCK COIL 60018458.59$ 9/21/2018 65050 BUILDING MAINTENANCE MATERIALLOCK SET FOR REAR DOORADMIN SVCS/FAC MGMTGRAINGERIL 6004534.12$ 9/21/2018 65050 BUILDING MAINTENANCE MATERIALPULLEYSADMIN SVCS/FAC MGMTINT*IN *FRESH START CUIL 600671,296.00$ 9/21/2018 65050 BUILDING MAINTENANCE MATERIALPOWDER COATING FOR GUN RACKSADMIN SVCS/FAC MGMTRIXON CUSTOM EQUIPMENTIL 60188620.00$ 9/21/2018 65050 BUILDING MAINTENANCE MATERIALWEST GATE REPAIRSADMIN SVCS/FAC MGMTRIXON CUSTOM EQUIPMENTIL 601881,000.00$ 9/21/2018 65050 BUILDING MAINTENANCE MATERIALWEST GATE REPAIRSADMIN SVCS/FAC MGMTABLE DISTRIBUTORSIL 60202252.51$ 9/21/2018 65050 BUILDING MAINTENANCE MATERIALAIR COMPRESSORADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 602026.11$ 9/21/2018 65050 BUILDING MAINTENANCE MATERIALAIR COMPRESSORADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 60202329.54$ 9/21/2018 65050 BUILDING MAINTENANCE MATERIALFIRE CAULKING FOR DATA CENTERADMIN SVCS/FAC MGMTCONNEXION - EVANSTONIL 60202132.03$ 9/21/2018 65050 BUILDING MAINTENANCE MATERIALPUBLIC WORKS WALLADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 60202129.44$ 9/21/2018 65050 BUILDING MAINTENANCE MATERIALBOILER ROOM MATERIALSADMIN SVCS/FAC MGMTTHE HOME DEPOT #1902IL 6020210.45$ 9/21/2018 65050 BUILDING MAINTENANCE MATERIALTOILET PARTSADMIN SVCS/FAC MGMTTHE HOME DEPOT 1902IL 60202245.52$ 9/21/2018 65050 BUILDING MAINTENANCE MATERIALLIGHTSADMIN SVCS/FAC MGMTDOORS SYSTEMS INCIL 60563343.75$ 9/21/2018 62440 OVERHEAD DOOR CONTRACT COSTOVERHEAD DOOR REPAIRSADMIN SVCS/FAC MGMTSMITHEREEN PEST MANAGEIL 60714150.00$ 9/21/2018 62225 BLDG MAINT SVCSPEST CONTROL SERVICEADMIN SVCS/FAC MGMTSUPERIOR INDUSTRIAL SPIL 607141,147.00$ 9/21/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESADMIN SVCS/FAC MGMTUNITES STATES FIRE PROIL 60045791.00$ 9/25/2018 62225 BLDG MAINT SVCSFIRE PROTECTION ANNUAL MAINTENANCE SERVICEADMIN SVCS/FAC MGMTSTANDARD PIPEIL 6007645.59$ 9/25/2018 65050 BUILDING MAINTENANCE MATERIALPIPE REPAIRADMIN SVCS/FAC MGMTINTUIT *IN *A & J SEWEIL 60090179.00$ 9/25/2018 62225 BLDG MAINT SVCSSEWER MAINTENANCEADMIN SVCS/FAC MGMTINT*IN *BOILER EQUIPMEIL 60148356.23$ 9/25/2018 65050 BUILDING MAINTENANCE MATERIALHVAC GAUGESADMIN SVCS/FAC MGMTABLE DISTRIBUTORSIL 6020238.00$ 9/25/2018 65050 BUILDING MAINTENANCE MATERIALTHEATER HEATINGADMIN SVCS/FAC MGMTPURE ELECTRICIL 6064561.16$ 9/25/2018 65050 BUILDING MAINTENANCE MATERIALLIGHT REPAIR AND REPLACEMENTADMIN SVCS/FLEETGILBARCO VEEDER ROOTNC 27410480.00$ 8/28/2018 65050 BUILDING MAINTENANCE MATERIALYEARLY ATG COMPLIANCE FOR VEEDER-ROOT FUEL SYSTEMADMIN SVCS/FLEETIMPERIAL SUPPLIESWI 54301529.95$ 8/29/2018 65060 MATERIALS TO MAINTAIN AUTOSLMULTIPLE WASHER NUTS & BOLTSADMIN SVCS/FLEETIL TOLLWAY AUTO REPLENIL 6051540.00$ 8/31/2018 65060 MATERIALS TO MAINTAIN AUTOSLI-PASS REPLENISHMENTADMIN SVCS/FLEETFUNK S TRAILER SALESIL 6045075.94$ 9/7/2018 65060 MATERIALS TO MAINTAIN AUTOSLSTABILIZER JACK #425ADMIN SVCS/FLEETLEMOI ACE HARDWAREIL 6020138.28$ 9/11/2018 65085 MINOR EQUIP & TOOLSPIPE THREAD, STRAING EDGE RAZORS FOR SHOPADMIN SVCS/FLEETGRAINGERIL 6004593.90$ 9/12/2018 65060 MATERIALS TO MAINTAIN AUTOSLSPRAY ON BLACK NON-SLIP PAINTADMIN SVCS/FLEETSHELL OIL 57444168702IL 60202394.14$ 9/13/2018 65035 PETROLEUM PRODUCTSFUEL FOR EPD MOTORCYCLESADMIN SVCS/FLEET4TE*ILSECOFSTATESFEE VIL 627561.48$ 9/13/2018 65045 LICENSING/REGULATORY SUPPSERVICE CHARGE FOR REPLACEMENT "M" PLATES #923,134,638,625,580,503,263ADMIN SVCS/FLEET 4TE*ILSECRETARYOFSTATEIL 62756 63.00$ 9/13/2018 65045 LICENSING/REGULATORY SUPPREPLACEMENT "M" PLATES #923,134,638,625,580,503,263ADMIN SVCS/FLEET 4TE*ILSECOFSTATESFEEIL 62756 2.37$ 9/14/2018 65045 LICENSING/REGULATORY SUPPSERVICE CHARGE FOR RENEWAL OF LP STICKER ON #26ADMIN SVCS/FLEET 4TE*SOSINTERNET VEHICLIL 62756 101.00$ 9/14/2018 65045 LICENSING/REGULATORY SUPPLICENSE PLATE NEWAL STICKER CAR#26ADMIN SVCS/FLEET IMPERIAL SUPPLIESWI 54301 191.75$ 9/18/2018 65060 MATERIALS TO MAINTAIN AUTOSLMALE & FEMALE COUPLERSADMIN SVCS/FLEET IL TOLLWAY AUTO REPLENIL 60515 40.00$ 9/19/2018 65060 MATERIALS TO MAINTAIN AUTOSLI-PASS AUTO REPLENISHADMIN SVCS/FLEET 4TE*ILSECOFSTATESFEEIL 62756 2.84$ 9/20/2018 65045 LICENSING/REGULATORY SUPPLICENSE PLATE RENEWAL CAR#444ADMIN SVCS/FLEET 4TE*SOSINTERNET VEHICLIL 62756 121.00$ 9/20/2018 65045 LICENSING/REGULATORY SUPPLICENSE PLATE RENEWAL CAR #444ADMIN SVCS/FLEET IL TOLLWAY AUTO REPLENIL 60515 40.00$ 9/21/2018 65060 MATERIALS TO MAINTAIN AUTOSLI-PASS REPLENISHEDADMIN SVCS/FLEET MOTORCITYREMANMI 48021 81.99$ 9/25/2018 65060 MATERIALS TO MAINTAIN AUTOSLSTARTER FOR HONDA GENERATOR IN TRUCK#255ADMIN SVCS/FLEET STANDARD PIPEIL 60076 15.10$ 9/25/2018 65060 MATERIALS TO MAINTAIN AUTOSL#325 FIRE PUMP PIPINGADMIN SVCS/HUMAN RES NEPELRACA 92121 (60.05)$ 9/13/2018 62295 TRAINING & TRAVELREFUND OF IPELRA CONFERENCE FEE (MINUS ADMIN FEE) - RGUSTAFSONADMIN SVCS/HUMAN RES INT*IN *THE BLUE LINEIL 60048 298.00$ 9/19/2018 62512 RECRUITMENT SERVICESJOB POSTING - POLICEADMIN SVCS/INFO SYS GLOBALKNOWLEDGETRAININNC 27518 4,250.00$ 8/27/2018 62295 TRAINING & TRAVELIN PERSON GLOBAL KNOWLEDGE TRAINING FOR TWO STAFF IT MEMBERSADMIN SVCS/INFO SYS KNACK.COMPA 17543 79.00$ 8/28/2018 62340 IS SUPPORT FEESKNACK MONTHLY CHARGEDecember 10, 2018Page 4 of 1584 of 509
BMO Harris Bank Credit Card Statement for the Period Ending September 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATEPOSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION ADMIN SVCS/INFO SYSPOS DISTRIBUTORSFL 33411729.97$ 8/28/2018 62449 CITATION AND SECONDARY COLLECTABLECREDIT CARD TERMINALSADMIN SVCS/INFO SYSDMI* DELL HIGHER EDUCTX 786821,379.82$ 8/28/2018 65555 PERSONAL COMPUTER EQMICHEAL IDESIS LAPTOP #22403ADMIN SVCS/INFO SYSDMI* DELL HIGHER EDUCTX 786822,759.64$ 8/30/2018 65555 PERSONAL COMPUTER EQTERI CAMPBELL 2 LAPTOPS 22572ADMIN SVCS/INFO SYSB&H PHOTO 800-606-696NY 100011,830.00$ 8/31/2018 62250 COMPUTER EQUIPMENT MAINTEPL SECURITY CAMERAS -GL 187.48.4862.65515 OTHER IMPROVEMENTSADMIN SVCS/INFO SYSFIBERTRONICS INC.FL 32904867.53$ 8/31/2018 62250 COMPUTER EQUIPMENT MAINTEPL FIBER OPTIC CABLE AND MTO CARTRIDGES - GL 187.48.4862.65515 OTHER IMPROVEMENTSADMIN SVCS/INFO SYS FIBER INSTRUMENT SALESNY 13424 118.60$ 9/4/2018 62250 COMPUTER EQUIPMENT MAINTFIBER OPTIC PANEL EQUIPMENT EPL - GL 187.48.4862.65515 OTHER IMPROVEMENTSADMIN SVCS/INFO SYS CDW GOVT #PBJ5483IL 60061 1,041.24$ 9/5/2018 62250 COMPUTER EQUIPMENT MAINTPOLICE PROJECTOR REPLACEMENTADMIN SVCS/INFO SYS DMI* DELL HIGHER EDUCTX 78682 384.72$ 9/6/2018 65555 PERSONAL COMPUTER EQCIRCULATION MONITOR 22669ADMIN SVCS/INFO SYS EB SAMANAGE SERVICE SCA 94103 54.83$ 9/6/2018 62295 TRAINING & TRAVELFEE TO ATTEND SAMANAGE ONE DAY CONFERENCE IN CHICAGOADMIN SVCS/INFO SYS LOGIC SUPPLY, INC.VT 05403 1,140.23$ 9/7/2018 62250 COMPUTER EQUIPMENT MAINTRUGGED MICROPC FOR EPD SECURITY CAMERA PROJECT - BRUMMEL AND CUSTER INSTALLATIONADMIN SVCS/INFO SYS PLUG N PAY INCNY 11788 30.00$ 9/7/2018 62341 INTERNET SOLUTION PROVIDERSPLUG N PAY MONTHLY FEESADMIN SVCS/INFO SYS PMI - MEMBER AUTO RENPA 19073 164.00$ 9/7/2018 62360 MEMBERSHIP DUESANNUAL PMI MEMBERSHIP FOR MALEKA SUMARADMIN SVCS/INFO SYS VILLAGE OF ROSEMONTIL 60018 15.00$ 9/7/2018 62295 TRAINING & TRAVELPARKING - CAMP IT CONFERENCEADMIN SVCS/INFO SYS BIZNESSAPPSCA 92037 59.00$ 9/7/2018 62662 BUSINESS RETENTION/EXPANSIONEVANSTON EXPLORER APP MONTHLY CHARGEADMIN SVCS/INFO SYS AT&T*BILL PAYMENTTX 75202 166.98$ 9/10/2018 62341 INTERNET SOLUTION PROVIDERSCELLULAR SERVICE - FOUNTAIN SQUARE EMERGENCY CALL BOXESADMIN SVCS/INFO SYS CDW GOVT #PDB5860IL 60061 2,645.61$ 9/11/2018 62340 IS SUPPORT FEESSILVER PEAK SD-WAN ORCHESTRATOR LICENSE RENEWALADMIN SVCS/INFO SYS CDW GOVT #PDB5862IL 60061 2,645.61$ 9/11/2018 62340 IS SUPPORT FEESSILVER PEAK SD-WAN LICENSE RENEWAL CAMSADMIN SVCS/INFO SYS DMI* DELL HIGHER EDUCTX 78682 1,379.82$ 9/11/2018 62605 OTHER CHARGESLAPTOP PAULINA MARTINEZ 19875ADMIN SVCS/INFO SYS DMI* DELL HIGHER EDUCTX 78682 2,649.54$ 9/12/2018 65555 PERSONAL COMPUTER EQLIB MAIN DESKTOPSADMIN SVCS/INFO SYS KABUL HOUSEIL 60202 132.00$ 9/13/2018 65125 OTHER COMMODITIESPUBLIC SERVICE WEEK APPRECIATION LUNCHADMIN SVCS/INFO SYS WWW.NGINX.COMCA 94107 4,650.00$ 9/14/2018 62509 SERVICE AGREEMENTS/ CONTRACTSANNUAL FEE FOR NGINX SERVICEADMIN SVCS/INFO SYS THE HOME DEPOT #2742MI 48150 1,620.02$ 9/17/2018 62250 COMPUTER EQUIPMENT MAINTFRAUDADMIN SVCS/INFO SYS COMCAST CHICAGO CS 1XIL 60173 247.62$ 9/19/2018 62250 COMPUTER EQUIPMENT MAINT1823 CHURCH COMCAST BILLADMIN SVCS/INFO SYS COMCAST CHICAGO CS 1XIL 60173 166.92$ 9/19/2018 62341 INTERNET SOLUTION PROVIDERS745 HOWARD COMCAST BILL (TRANSFERRED TO HOWARD STREET THEATER)ADMIN SVCS/INFO SYS GOOGLE *GOOGLE STORAGECA 94043 1.99$ 9/20/2018 62340 IS SUPPORT FEESGOOGLE PHOTOSADMIN SVCS/INFO SYS ASANA.COMCA 94103 239.80$ 9/21/2018 62340 IS SUPPORT FEESMONTHLY CHARGE FOR ASANAADMIN SVCS/INFO SYS HELLO* HELLOFAXCA 94105 94.88$ 9/24/2018 62340 IS SUPPORT FEESHELLOFAX MONTHLY CHARGEADMIN SVCS/INFO SYS ISSUUCA 94301 19.00$ 9/24/2018 62340 IS SUPPORT FEESISSUU MONTHLY CHARGEADMIN SVCS/INFO SYS DISPUTE CREDIT ADJUSTMENT - DISPUTE: THE HOME DEPOT #2742 LI BC V6E4A6(1,620.02)$ 9/25/2018 62250 COMPUTER EQUIPMENT MAINTFRAUD ADJUSTMENTADMIN SVCS/PARKINGNSG*GALETON GLOVESMA 02035210.12$ 8/29/2018 65045 LICENSING/REGULATORY SUPPRAIN PONCHOS FOR CROSSING GUARDSADMIN SVCS/PARKINGLEMOI ACE HARDWAREIL 60201107.88$ 9/5/2018 62245 OTHER EQ MAINTOUTLET COVER LOCKS FOR MAPLE GARAGE.ADMIN SVCS/PARKINGCITY OF EVANSTONIL 6020140.00$ 9/14/2018 62245 OTHER EQ MAINTTEST PAY STATION TRANSACTION.ADMIN SVCS/PARKINGLEMOI ACE HARDWAREIL 6020120.35$ 9/21/2018 62245 OTHER EQ MAINTPADLOCKS FOR ELECTRICAL OUTLETS.ADMIN SVCS/PARKINGFASTSIGNS 100601IL 60712584.00$ 9/21/2018 62245 OTHER EQ MAINTSIGNS AND METER STICKERS FOR REPLACEMENT.ADMIN SVCS/PARKINGFASTSIGNS 100601IL 6071269.50$ 9/21/2018 62245 OTHER EQ MAINTSIGNS FOR LOT 14ADMIN SVCS/PARKINGLEMOI ACE HARDWAREIL 6020115.98$ 9/25/2018 65050 BUILDING MAINTENANCE MATERIALCONCRETE MIX.CITY MGR OFFICEEVANSTON NOWIL 6020166.30$ 8/29/2018 62360 MEMBERSHIP DUESMONTHLY MEMBERSHIP FEE FOR SUBSCRIPTION TO EVANSTON NOW FOR DEPARTMENT MANAGERS AND COUNCILCITY MGR OFFICE EVANSTON CHAMBER OF COIL 60201 150.00$ 9/5/2018 62605 OTHER CHARGESECONOMIC DEVELOPMENT STAFF (3) ATTENDANCE AT THE MASH-UP EVENTCITY MGR OFFICE PAYPAL *LOC GOV HISTX 78207 (75.00)$ 9/5/2018 62295 TRAINING & TRAVELREIMBURSEMENT FOR ERIKA STORLIE DINNER WITH LOCAL GOVERNMENT HISPANIC NETWORK- CANT ATTENDCITY MGR OFFICE PAYPAL *FINESTC FCLCA 95131 96.00$ 9/5/2018 62456 OUTSIDE MAIL SERVICESMAIL DELIVERY TO CITY COUNCIL ON AUGUST 31, 2018CITY MGR OFFICE JIMMY JOHNS - 44 - MOTIL 60201 21.05$ 9/6/2018 65025 FOODLUNCH MEETING WITH CITY MANAGER AND MAYOR ON 9-5-18CITY MGR OFFICE ALLEGRA MARKETING PRINIL 60202 219.00$ 9/10/2018 62605 OTHER CHARGESBLANK CITY NOTECARDS FOR THANK YOU AND BIRTHDAY GREETINGS TO STAFF FROM CITY MANAGERCITY MGR OFFICE VALLI PRODUCEIL 60202 84.71$ 9/11/2018 65025 FOODFOOD FOR DIRECTORS-MANAGERS MEETING ON SEPTEMBER 11, 2018CITY MGR OFFICE SAVILLE FLOWERSIL 60201 210.00$ 9/12/2018 62605 OTHER CHARGESFLOWERS FOR MAYOR LORRAINE MORTON MEMORIAL AREA IN CIVIC CENTERCITY MGR OFFICE JIMMY JOHNS - 44 - MOTIL 60201 24.95$ 9/13/2018 65025 FOODALDERMAN -CITY MANAGER LUNCH MEETING ON 9-12-18CITY MGR OFFICE UA INFLTTX 77002 16.99$ 9/17/2018 62512 RECRUITMENT SERVICESIN-FLIGHT WI-FI FOR CITY MANAGER ON SEPTEMBER 14CITY MGR OFFICE WHOLEFDS GBR #10570IL 60201 15.06$ 9/18/2018 65025 FOODFRUIT FOR CITY COUNCIL MEETING ON SEPTEMBER 17, 2018CITY MGR OFFICE PRESTONS FLOWERSIL 60201 55.00$ 9/19/2018 62605 OTHER CHARGESADDITIONAL FLOWERS FOR MAYOR LORRAINE MORTON MEMORIAL AREA IN CIVIC CENTERCITY MGR OFFICE DAILYHERALD *ONLINEIL 60005 79.00$ 9/21/2018 65010 BOOKS, PUBLICATIONS, MAPSYEARLY SUBSCRIPTION TO DAILY HERALD FOR CITY MANAGERCMO/CITY CLERK NATIONBUILDERCA 90071 319.00$ 8/29/2018 65175 ELECTION SUPPLIESELECTION SUPPLIESDecember 10, 2018Page 5 of 1585 of 509
BMO Harris Bank Credit Card Statement for the Period Ending September 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATEPOSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION CMO/CITY CLERKJET BLUE PRINTIL 60201592.50$ 8/31/2018 65095 OFFICE SUPPLIESEVANSTON CLERK'S GUIDECMO/CITY CLERKPP*PIERCE CONSULTINGIL 61108199.99$ 9/5/2018 62360 MEMBERSHIP DUESGRANT WRITINGCMO/CITY CLERKPAYPAL *PIERCE CONSULTCA 95131399.99$ 9/18/2018 62360 MEMBERSHIP DUESGRANT WRITING MEMBERSHIPCMO/CITY COUNCILBLICK ART 800 447 1892IL 6020153.96$ 9/17/2018 65095 OFFICE SUPPLIESFRAMES FOR PROCLAMATIONS/CERTIFICATESCMO/CITY COUNCILPRESTONS FLOWERSIL 6020190.00$ 9/24/2018 62370 EXPENSE ALLOWANCEPLANT FOR MAYOR MORTON'S FUNERAL FROM MAYOR AND COUNCILCMO/COM ENGAGEMENTFACEBK *MUQZSGWLX2CA 9402543.24$ 8/31/2018 62205 ADVERTISINGBOOST FACEBOOK POSTS FOR FJT GALA, COMMUNITY PICNIC, AND FRIDAY FORECASTSCMO/COM ENGAGEMENT SNAP GEOFILTERSCA 90291 22.83$ 9/11/2018 62205 ADVERTISINGSNAP CHAT GEOFILTER FOR 'KITS, 'CATS AND KIDS BLOCK PARTY EVENTCMO/COM ENGAGEMENT THE COPY ROOM, INCIL 60201 150.00$ 9/12/2018 62210 PRINTINGCOPY POSTERS ON CARD STOCK FOR BIKE THE RIDGE EVENTCMO/FINANCE GOVERNMENT FINANCE OFFIL 60601 580.00$ 9/7/2018 62360 MEMBERSHIP DUESAPPLICATION FOR GFOA AWARD CERTIFICATE - 2017CMO/FINANCE TRIBUNE PUBLISHING COMTX 75067 2,688.00$ 9/12/2018 62205 ADVERTISINGBID 18-30 CLEARWELL 9 REPLACEMENT PROJECT AD NOTICECMO/FINANCE OFFICE DEPOT #510IL 60201 12.98$ 9/14/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIES MATERIALSCMO/FINANCE TRIBUNE PUBLISHING COMTX 75067 61.89$ 9/25/2018 62185 CONSULTING SERVICESRFP 18-51 STUDY AND DESIGNATION OF CENTRAL STREET SPECIAL SERVICE AREA AD NOTICECMO/FINANCE ADMIN AUTHORIZENETUT 84003 15.00$ 9/6/2018 62705 BANK SERVICE CHARGESMONTHLY CREDIT CARD PROCESSOR CHARGE FOR AUTHORIZE.NET (ONLINE CREDIT CARD PROCESSING).COMM ECON DEV CITY OF EVANSTON MOBILIL 60201 1.35$ 8/29/2018 62662 BUSINESS RETENTION/EXPANSIONZALMEZAK - PARKINGCOMM ECON DEV SQ *SQ *EVANSTON WOMANIL 60201 300.00$ 8/29/2018 65522 BUSINESS DISTRICT IMPROVEMENTSEVANSTON WOMAN MAGAZINE - HALF PAGE AD FOR HISPANIC HERITAGE EVENTCOMM ECON DEV SHERMAN PLAZA SELF PARIL 60201 5.00$ 8/30/2018 62295 TRAINING & TRAVELJESSICA HYINK - PARKING FOR MEETING WITH CTACOMM ECON DEV SHERMAN PLAZA SELF PARIL 60201 5.00$ 8/30/2018 62295 TRAINING & TRAVELLEONARD - PARKING FOR MEETING WITH CTACOMM ECON DEV CITY OF EVANSTON MOBILIL 60201 1.35$ 8/30/2018 62662 BUSINESS RETENTION/EXPANSIONZALMEZAK - PARKINGCOMM ECON DEV TRIBUNE PUBLISHING COMTX 75067 52.29$ 8/31/2018 62205 ADVERTISINGCHICAGO TRIBUNE AD - P & Z - ORDER #5857039COMM ECON DEV CITY OF EVANSTON MOBILIL 60201 2.35$ 9/5/2018 62295 TRAINING & TRAVELLEONARD - PARKING FOR 1ST WARD MEETINGCOMM ECON DEV EB APA WISCONSIN 2018CA 94103 235.00$ 9/5/2018 62295 TRAINING & TRAVELMANGUM - 2018 APA CONFERENCECOMM ECON DEV CITY OF EVANSTON MOBILIL 60201 1.35$ 9/7/2018 62662 BUSINESS RETENTION/EXPANSIONZALMEZAK - PARKINGCOMM ECON DEV CITY OF EVANSTON MOBILIL 60201 1.60$ 9/7/2018 62662 BUSINESS RETENTION/EXPANSIONZALMEZAK - PARKINGCOMM ECON DEV CITY OF EVANSTON MOBILIL 60201 1.85$ 9/7/2018 62662 BUSINESS RETENTION/EXPANSIONZALMEZAK - PARKINGCOMM ECON DEV CITY OF EVANSTON MOBILIL 60201 2.35$ 9/7/2018 62662 BUSINESS RETENTION/EXPANSIONZALMEZAK - PARKINGCOMM ECON DEV ECORNELLNY 14850 2,250.00$ 9/11/2018 62295 TRAINING & TRAVELLEONARD - WOMEN IN LEADERSHIP ONLINE PROGRAMCOMM ECON DEV STRIKINGLYCA 94002 24.95$ 9/11/2018 62662 BUSINESS RETENTION/EXPANSIONSHOPEVANSTON DOMAINCOMM ECON DEV FEDEX 782733192200TN 38116 7.85$ 9/13/2018 62490 OTHER PROGRAM COSTSHOUSING REHAB - 810 BRUMMEL - LEAD TESTCOMM ECON DEV CITY OF EVANSTON MOBILIL 60201 0.60$ 9/14/2018 62662 BUSINESS RETENTION/EXPANSIONZALMEZAK - PARKINGCOMM ECON DEV CITY OF EVANSTON MOBILIL 60201 2.31$ 9/14/2018 62662 BUSINESS RETENTION/EXPANSIONZALMEZAK - PARKINGCOMM ECON DEV CITY OF EVANSTON MOBILIL 60201 2.35$ 9/14/2018 62662 BUSINESS RETENTION/EXPANSIONZALMEZAK - PARKINGCOMM ECON DEV POTBELLY #5IL 60201 127.00$ 9/14/2018 62662 BUSINESS RETENTION/EXPANSIONFOOD FOR PUBLIC SPEAKING MEETING 9-14-18COMM ECON DEV INT*IN *DIGITAL CAFEIL 60189 750.00$ 9/18/2018 62662 BUSINESS RETENTION/EXPANSIONDIGITAL CAFE ENTREPRENEURSHIP GRANT TIFFINI HOLMES TOTAL TRANSFORMATION COACHINGCOMM ECON DEV TRIBUNE PUBLISHING COMTX 75067 51.49$ 9/18/2018 62205 ADVERTISINGCHICAGO TRIBUNE AD - P & Z - ORDER #5878385COMM ECON DEV METRA DAVIS ST EVANSTOIL 60201 11.00$ 9/20/2018 62295 TRAINING & TRAVELLEONARD - METRA TICKET FOR CMAP MEETINGCOMM ECON DEV CITY OF EVANSTON MOBILIL 60201 1.60$ 9/21/2018 62295 TRAINING & TRAVELLEONARD - PARKING FOR MEETING WITH EVANSTON 311COMM ECON DEV MAPLE AVENUE SELF PARKIL 60201 5.00$ 9/21/2018 62295 TRAINING & TRAVELLEONARD - PARKING FOR CMAP MEETINGCOMM ECON DEV CITY OF EVANSTON MOBILIL 60201 1.03$ 9/21/2018 62662 BUSINESS RETENTION/EXPANSIONZALMEZAK - PARKINGFIRE DEPARTMENT THE HOME DEPOT #1902IL 60202 59.76$ 8/27/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENT STATE CHEMIC*STATE CHEOH 44124 256.80$ 8/29/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENT QUARTET DIGITAL PRINTIIL 60201 49.00$ 8/29/2018 62210 PRINTINGCBA CONTRACTFIRE DEPARTMENT COMPUTER TRAINING SIL 60611 299.00$ 8/29/2018 62295 TRAINING & TRAVELEXCEL TRAINING COURSEFIRE DEPARTMENT FLIR COMMERCIAL SYSTEMNH 02451 1,238.00$ 8/30/2018 62518 SECURITY ALARM CONTRACTSTHERMAL IMAGER REPAIRFIRE DEPARTMENT FLIR COMMERCIAL SYSTEMNH 02451 781.00$ 8/30/2018 65620 OFFICE MACH. & EQUIP.THERMAL IMAGER REPAIRFIRE DEPARTMENT WM SUPERCENTER #3725IL 60714 51.55$ 8/30/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENT SUPERIOR INDUSTRIAL SPIL 60714 167.76$ 8/31/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENT BEST BUY 00003137IL 60202 59.94$ 9/6/201862521 MEDICAL EQ MAINT AGREEMENTS EMS IPAD CHARGE CORDSFIRE DEPARTMENT STATE CHEMIC*STATE CHEOH 44124 154.08$ 9/7/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENT STATE CHEMIC*STATE CHEOH 44124 123.05$ 9/7/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENT THE HOME DEPOT #1902IL 60202 15.96$ 9/7/2018 65085 MINOR EQUIP & TOOLSREPAIR PARTSDecember 10, 2018Page 6 of 1586 of 509
BMO Harris Bank Credit Card Statement for the Period Ending September 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATEPOSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION FIRE DEPARTMENTSUPERIOR INDUSTRIAL SPIL 60714293.95$ 9/7/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENTSUPERIOR INDUSTRIAL SPIL 6071428.77$ 9/7/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENTTHE HOME DEPOT #1902IL 60202132.24$ 9/12/2018 65085 MINOR EQUIP & TOOLSREPAIR PARTSFIRE DEPARTMENTSUPERIOR INDUSTRIAL SPIL 60714173.26$ 9/14/2018 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE DEPARTMENTMURPHY S FITIL 6020198.96$ 9/18/2018 65020 CLOTHINGUNIFORM SHOESFIRE DEPARTMENTSUPERIOR / AMERICAN /NJ 0746381.00$ 9/21/2018 65090 SAFETY EQUIPMENTINCIDENT COMMAND BOARD TAGSFIRE DEPARTMENTHON*ANALYTICS INC.IL 60069715.00$ 9/24/2018 62522 SCBA EQ MAINT AGREEMENTSANNUAL CALIBRATION POSICHEK3FIRE DEPARTMENTEXPRESSMEDCA 9200950.94$ 9/25/2018 65075 MEDICAL & LAB SUPPLIESMEDICAL SUPPLIESHEALTH/HUMAN SVCSLOYOLA UNIVERSITY CHGOIL 6061150.00$ 9/7/2018 62295 TRAINING & TRAVELETHOMAS-SMITH AND IPERKINS ATTENDING FOOD SUMMITHEALTH/HUMAN SVCSLOYOLA UNIVERSITY CHGOIL 6061150.00$ 9/7/2018 62295 TRAINING & TRAVELETHOMAS-SMITH AND IPERKINS ATTENDING FOOD SUMMITHEALTH/HUMAN SVCSEB COMMUNICATION TECHCA 9410360.00$ 9/18/2018 62295 TRAINING & TRAVELETHOMAS-SMITH ATTENDING THE COMMUNICATION TECHNIQUES FOR WOMEN TO SUCCEED AT WORK SEMINARHEALTH/HUMAN SVCS TIXGLBEACHSAFETYCONFNY 10001 189.85$ 9/19/2018 62472 BEACH WATER TESTING EXPG.OLSEN REGISTRATION TO GREAT LAKES BEACH & WATER SAFETY CONFERENCEHEALTH/HUMAN SVCS UNITEDTX 77002 248.40$ 9/20/2018 62472 BEACH WATER TESTING EXPG.OLSEN FLIGHT TO GREAT LAKES BEACH & WATER SAFETY CONFERENCELEGAL DEPARTMENT ILEFILE*002042707-0IL 60602 237.00$ 8/31/2018 62345 COURT COSTS/LITIGATIONFILING FEE - COE V COHENLEGAL DEPARTMENT ILEFILE*002042707-0TX 75024 6.85$ 8/31/2018 62345 COURT COSTS/LITIGATIONFILING FEE - COE V COHENLEGAL DEPARTMENT IL MUNICIPAL LEAGUEIL 62701 165.00$ 9/6/2018 62295 TRAINING & TRAVELILLINOIS MUNICIPAL LEAGUE 105TH ANNUAL CONFERENCELEGAL DEPARTMENT SPOTHERO 844-324-7768IL 60603 15.00$ 9/11/2018 62345 COURT COSTS/LITIGATIONPARKING FOR COURTLEGAL DEPARTMENT SPOTHERO 844-324-7768IL 60603 16.00$ 9/14/2018 62345 COURT COSTS/LITIGATIONPARKING FOR COURTLEGAL DEPARTMENT SPOTHERO 844-324-7768IL 60603 15.00$ 9/20/2018 62345 COURT COSTS/LITIGATIONPARKING FOR COURTPOLICE DEPARTMENT UBER TRIP 27YJFCA 94105 19.27$ 8/27/2018 62490 OTHER PROGRAM COSTSUBER RIDE TO SHELTERPOLICE DEPARTMENT ITOAORGIL 60487 325.00$ 8/30/2018 62295 TRAINING & TRAVELITOA ANNUAL CONFERENCE FOR NIPAS MEMBERPOLICE DEPARTMENT PAYPAL *FSICA 95131 149.00$ 8/30/2018 62295 TRAINING & TRAVELFORCE SCIENCE INSTITUTE SPEAKER SERIES FOR SPECIAL OPERATIONS COMMANDERPOLICE DEPARTMENT PAYPAL *SUSSEXMANAGCA 95131 199.00$ 8/30/2018 62295 TRAINING & TRAVELREPORT WRITING CLASS FOR PROBATIONARY POLICE OFFICERPOLICE DEPARTMENT US FLEET TRACKINGOK 73013 149.80$ 9/4/2018 41420 RESERVE NARCOTIC ENFORCEMENTGPS SERVICE FOR SEPTEMBERPOLICE DEPARTMENT UBER TRIP 6IS54CA 94105 32.38$ 9/4/2018 62490 OTHER PROGRAM COSTSUBER RIDE TO SHELTERPOLICE DEPARTMENT PANERA BREAD #600645IL 60201 79.13$ 9/6/2018 62490 OTHER PROGRAM COSTSEVANSTON CITIZEN POLICE ACADEMY ALUMNI BREAKFASTPOLICE DEPARTMENT UBER TRIP GMJKGCA 94105 35.03$ 9/6/2018 62490 OTHER PROGRAM COSTSRIDE TO SHELTERPOLICE DEPARTMENT WAV*ONTARGET SOLUTIONIL 60560 250.00$ 9/7/2018 62295 TRAINING & TRAVELINTERNAL AFFAIRS TRAINING FOR NEW OPS SGTPOLICE DEPARTMENT PAYPAL *CRIMEANALYSCA 95131 75.00$ 9/7/2018 41420 RESERVE NARCOTIC ENFORCEMENTCRIME ANALYST OF IL CONFERENCEPOLICE DEPARTMENT PAYPAL *LAW WEBINARIN 46168 99.00$ 9/14/2018 62295 TRAINING & TRAVELON-SCENE DIGITAL EVIDENCE RECOVERY WEBINAR FOR FORENSIC PERSONNELPOLICE DEPARTMENT EVANSTON CHAMBER OF COIL 60201 50.00$ 9/14/2018 62490 OTHER PROGRAM COSTSCHAMBER MASHUP EVENT - OFC. DALEYPOLICE DEPARTMENT ASSURITY LIFE INSURANCNE 68501 50.08$ 9/14/2018 62490 OTHER PROGRAM COSTSMONTHLY DISABILITY PREMIUM PER AGREEMENTPOLICE DEPARTMENT U-HAUL MOVING & STOARGIL 60053 59.69$ 9/17/2018 41420 RESERVE NARCOTIC ENFORCEMENTSPECIAL OPERATIONS RENTALPOLICE DEPARTMENT SHELL OIL 57445014103IL 60077 21.25$ 9/17/2018 41420 RESERVE NARCOTIC ENFORCEMENTSPECIAL OPERATIONS - GAS FOR TRUCK RENTALPOLICE DEPARTMENT ENTERPRISE CAR TOLLSNY 11577 20.80$ 9/21/2018 62770 MISCELLANEOUSTHE CHARGE WILL BE REVERSED, CHARGED IN ERROR. THE RENTAL CAR WAS RETURNED PRIOR TO THIS DATE.POLICE DEPARTMENT APCO INTERNATIONAL INCFL 32114 389.00$ 9/21/2018 62295 TRAINING & TRAVELCOMMUNICATIONS TRAINING OFFICER (CTO) TRAINING - T/C A. COKERPOLICE DEPARTMENT TARGET.COM *MN 55445 57.99$ 9/21/2018 65125 OTHER COMMODITIESTOASTER OVEN, BREAK ROOMPOLICE DEPARTMENT THE HOME DEPOT #1902IL 60202 36.77$ 9/24/2018 65040 JANITORIAL SUPPLIESBUILDING JANITORIAL SUPPLIESPOLICE DEPARTMENT SQ *SQ *BAGEL ART CAFEIL 60201 236.81$ 9/25/2018 62370 EXPENSE ALLOWANCECHAMBER OF COMMERCE NETWORKING BREAKFAST HOSTED BY EPD/FDPOLICE DEPARTMENT ENTERPRISE RENT-A-CARIL 60202 1,225.19$ 9/25/2018 41420 RESERVE NARCOTIC ENFORCEMENTSPECIAL OPERATIONS GROUP CAR RENTALPRCS/ADMINISTRATION WALGREENS #2619IL 60201 22.47$ 8/27/2018 65050 BUILDING MAINTENANCE MATERIALSANITIZING SUPPLIES FOR COMMUNITY PICNICPRCS/ADMINISTRATION STUDIO INSTRUMENT RENTIL 60618 135.00$ 8/28/2018 62375 RENTALSADDITIONAL REQUESTS FOR PIANO FOR CROWNSPRCS/ADMINISTRATION AMERICANTX 75261 69.98$ 8/29/2018 62295 TRAINING & TRAVELAIRLINE FEE TO ATTEND NAT'L REC & PARK ASSOC CONF IN INDIANA - GOLD MEDAL FINALISTPRCS/ADMINISTRATION AMERICANTX 75261 224.40$ 8/29/2018 62295 TRAINING & TRAVELAIRLINE FEE TO ATTEND THE NAT'L PARK & REC ASSOC CONF IN INDIANA - GOLD MEDAL FINALISTPRCS/ADMINISTRATION NATIONAL RECREATION &VA 20148 265.00$ 8/30/2018 62295 TRAINING & TRAVELFEE FOR CERTIFIED PARK & REC PROFESSIONAL EXAMPRCS/ADMINISTRATION ROCK BOTTOM INDIANAPOLIN 46204 20.09$ 9/25/2018 62295 TRAINING & TRAVELMEAL DURING NRPA CONFERENCEPRCS/ADMINISTRATION RAM RESTAURANT INDYIN 46225 64.90$ 9/25/2018 62295 TRAINING & TRAVELMATT, ERIKA, MICHELLE & KAREN DINNER - NRPA CONFERENCEPRCS/ADMINISTRATION RAM RESTAURANT INDYIN 46225 82.08$ 9/25/2018 62295 TRAINING & TRAVELSEPT 24TH DINNER MEAL FOR PRCS STAFF ATTENDING NRPA CONFERENCE. SPLIT WITH KAREN HAWK'S CARD.PRCS/ADMINISTRATION STARBUCKS L STINGE ORDIL 60666 9.64$ 9/25/2018 62295 TRAINING & TRAVELMEAL DURING NRPA CONFERENCEPRCS/ADMINISTRATION LYFT *RIDE MON 6AMCA 94104 32.88$ 9/25/2018 62295 TRAINING & TRAVELTRANSPORTATION - NATIONAL REC AND PARK ASSOC CONFERENCEDecember 10, 2018Page 7 of 1587 of 509
BMO Harris Bank Credit Card Statement for the Period Ending September 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATEPOSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION PRCS/CHAND NEWB CNTRTHE FUN ONES INCIL 60188612.85$ 8/27/2018 67006 COMMUNITY ACTION PROGRAMINFLATABLES FOR COMMUNITY PICNICPRCS/CHAND NEWB CNTRTHE HOME DEPOT 1902IL 60202276.50$ 8/27/2018 62513 COMMUNITY PICNIC-SPECIAL EVENTSMISC ITEMS FOR COMMUNITY PICNICPRCS/CHAND NEWB CNTRGFS STORE #1915IL 60202183.77$ 8/27/2018 67006 COMMUNITY ACTION PROGRAMSNO CONE SYRUP POPPING OIL FOR COMMUNITY PICNICPRCS/CHAND NEWB CNTRPUTTING EDGE - NORRIDGIL 60706189.80$ 8/27/2018 62507 FIELD TRIPSFIELD TRIP FOR SUMMER CAMPPRCS/CHAND NEWB CNTRAMERICAN SAFETY AND HEOR 97402111.05$ 8/28/2018 65110 REC PROGRAM SUPPLIESCERTIFICATION FEE FOR CPR/AED/FIRST AID CLASSPRCS/CHAND NEWB CNTRAMERICAN SAFETY AND HEOR 97402264.05$ 8/30/2018 65110 REC PROGRAM SUPPLIESCPR/FIRST AID/AED CERTIFICATIONS FOR SUMMER CAMP STAFFPRCS/CHAND NEWB CNTRINT*IN *EPIC OUTDOOR CFL 33314249.98$ 8/31/2018 62490 OTHER PROGRAM COSTSAIR PUMP AND REPLACEMENT TUBE FOR MOVIE SCREENPRCS/CHAND NEWB CNTRTARGET 00009274IL 60202113.74$ 9/7/2018 62513 COMMUNITY PICNIC-SPECIAL EVENTSBEAN BAGS AND TABLECLOTHS FOR COMMUNITY PICNICPRCS/CHAND NEWB CNTRULTIMATE NINJAS CHICAGIL 60618240.00$ 9/13/2018 62507 FIELD TRIPSULTIMATE ADVENTURE FIELD TRIPPRCS/CHAND NEWB CNTRSKY HIGH SPORTS NILESIL 60714171.99$ 9/14/2018 62507 FIELD TRIPSULTIMATE ADVENTURE FIELD TRIPPRCS/CHAND NEWB CNTRPALOS SPORTSIL 6080398.54$ 9/14/2018 65110 REC PROGRAM SUPPLIESEQUIPMENT FOR FLAG FOOTBALL LEAGUEPRCS/CHAND NEWB CNTRDICK SSPORTINGGOODS.CPA 1510880.32$ 9/17/2018 65110 REC PROGRAM SUPPLIESEQUIPMENT FOR FLAG FOOTBALL LEAGUEPRCS/CHAND NEWB CNTRFUNTOPIAIL 60026491.20$ 9/18/2018 62507 FIELD TRIPSULTIMATE ADVENTURE CAMP FIELD TRIPPRCS/CHAND NEWB CNTRLEMOI ACE HARDWAREIL 6020144.08$ 9/18/2018 65110 REC PROGRAM SUPPLIESHASP & LOCK FOR FLAG FOOTBALL STORAGE BOXPRCS/CHAND NEWB CNTRPALOS SPORTSIL 60803249.69$ 9/18/2018 65110 REC PROGRAM SUPPLIESFLAG FOOTBALL EQUIPMENTPRCS/CHAND NEWB CNTRLEMOI ACE HARDWAREIL 602016.69$ 9/19/2018 65110 REC PROGRAM SUPPLIESHASP & LOCK FOR FLAG FOOTBALL STORAGE BOXPRCS/CHAND NEWB CNTRNETWORK FOR GOODDC 2003620.60$ 9/20/2018 62490 OTHER PROGRAM COSTSREGISTRATION FOR GIRLS ON THE RUN TRUNK OR TREAT EVENTPRCS/CHAND NEWB CNTRTHE HOME DEPOT #1902IL 6020212.86$ 9/20/2018 65040 JANITORIAL SUPPLIESCLEANING SUPPLIESPRCS/CHAND NEWB CNTRTARGET 00009274IL 6020232.98$ 9/21/2018 65110 REC PROGRAM SUPPLIESSTORAGE BINS FOR FLAG FOOTBALL LEAGUEPRCS/CHAND NEWB CNTRDICK S CLOTHING&SPORTIIL 6071498.41$ 9/21/2018 65110 REC PROGRAM SUPPLIESEQUIPMENT FOR FLAG FOOTBALL LEAGUEPRCS/ECOLOGY CNTRFOSTER SMITH MAIL ORDRWI 5450144.19$ 8/30/2018 62490 OTHER PROGRAM COSTSANIMAL CARE HAYPRCS/ECOLOGY CNTRPETSMART # 0427IL 60202101.92$ 8/31/2018 62490 OTHER PROGRAM COSTSANIMAL CARE SUPPLIESPRCS/ECOLOGY CNTRVALLI PRODUCEIL 6020212.54$ 8/31/2018 62490 OTHER PROGRAM COSTSANIMAL CARE FOODPRCS/ECOLOGY CNTRVALLI PRODUCEIL 602024.90$ 9/5/2018 62490 OTHER PROGRAM COSTSANIMAL CARE FOODPRCS/ECOLOGY CNTRD AND D FINER FOODSIL 602015.78$ 9/7/2018 65110 REC PROGRAM SUPPLIESSTREETS ALIVE PROGRAM SUPPLIESPRCS/ECOLOGY CNTRTHE HOME DEPOT 1902IL 60202260.91$ 9/7/2018 65110 REC PROGRAM SUPPLIESSTREETS ALIVE SPECIAL EVENT SUPPLIESPRCS/ECOLOGY CNTRLLLREPTILE AND SUPPLYCA 9208129.99$ 9/7/2018 62490 OTHER PROGRAM COSTSANIMAL CARE FOODPRCS/ECOLOGY CNTRGFS STORE #1915IL 6020219.96$ 9/10/2018 65025 FOODSTREETS ALIVE SUPPILIESPRCS/ECOLOGY CNTRTHE HOME DEPOT 1902IL 6020296.82$ 9/10/2018 65110 REC PROGRAM SUPPLIESSTREETS ALIVE SUPPILIESPRCS/ECOLOGY CNTRVALLI PRODUCEIL 602023.71$ 9/14/2018 62490 OTHER PROGRAM COSTSANIMAL FOODPRCS/ECOLOGY CNTRPETSMART # 0427IL 6020236.97$ 9/19/2018 62490 OTHER PROGRAM COSTSANIMAL CARE SUPPLIESPRCS/ECOLOGY CNTRVALLI PRODUCEIL 602024.03$ 9/19/2018 62490 OTHER PROGRAM COSTSANIMAL FOODPRCS/ECOLOGY CNTRJEWEL-OSCOIL 6009127.94$ 9/20/2018 65110 REC PROGRAM SUPPLIESTINY TREKKERS CRAFT AND SNACKPRCS/ECOLOGY CNTROFFICE DEPOT #510IL 6020143.89$ 9/20/2018 65110 REC PROGRAM SUPPLIESDAY OFF CAMP SUPPLIESPRCS/ECOLOGY CNTRTHE HOME DEPOT #1902IL 6020234.93$ 9/21/2018 65110 REC PROGRAM SUPPLIESPROGRAM SUPPILIESPRCS/ECOLOGY CNTRVALLI PRODUCEIL 602022.49$ 9/25/2018 62490 OTHER PROGRAM COSTSANIMAL FOODPRCS/FLEETWOOD CNTRKENS CLEANERSIL 6020156.50$ 8/27/2018 62490 OTHER PROGRAM COSTSFJT COSTUME DRY CLEANING FOR CROWNSPRCS/FLEETWOOD CNTRGORDON FOOD SERVICEMI 4954848.23$ 8/28/2018 65110 REC PROGRAM SUPPLIESFJCC KITCHEN ITEMSPRCS/FLEETWOOD CNTROFFICE DEPOT #510IL 6020145.97$ 8/28/2018 65110 REC PROGRAM SUPPLIESRETURNED & REFUNDED COSTUME ITEM. REFUND BACK ON CC...9779PRCS/FLEETWOOD CNTRGORDON FOOD SERVICEMI 4954890.71$ 8/30/2018 65025 FOOD1. MASON MILK2. RCC SNACK3. FJCC SNACK AND SUPPER4. FJCC MILKPRCS/FLEETWOOD CNTRGORDON FOOD SERVICEMI 4954854.61$ 8/30/2018 65025 FOOD1. MASON MILK2. RCC SNACK3. FJCC SNACK AND SUPPER4. FJCC MILKPRCS/FLEETWOOD CNTRGORDON FOOD SERVICEMI 49548321.84$ 8/30/2018 65025 FOOD1. MASON MILK2. RCC SNACK3. FJCC SNACK AND SUPPER4. FJCC MILKPRCS/FLEETWOOD CNTRGORDON FOOD SERVICEMI 49548111.92$ 8/30/2018 65025 FOOD1. MASON MILK2. RCC SNACK3. FJCC SNACK AND SUPPER4. FJCC MILKPRCS/FLEETWOOD CNTRDSW OLD ORCHARDIL 60077(79.99)$ 8/30/2018 65110 REC PROGRAM SUPPLIESRETURNED & REFUNDED COSTUME ITEM. REFUND BACK TO CC....9779PRCS/FLEETWOOD CNTRFEDEXOFFICE 00036053IL 60201249.33$ 8/30/2018 62210 PRINTINGBANNERS AND POSTERSPRCS/FLEETWOOD CNTRGORDON FOOD SERVICEMI 4954844.97$ 8/31/2018 65025 FOOD1. MASON MILK2. FJCC SNACK/SUPPER3. KITCHEN ITEMSPRCS/FLEETWOOD CNTRGORDON FOOD SERVICEMI 4954841.04$ 8/31/2018 65025 FOOD1. MASON MILK2. FJCC SNACK/SUPPER3. KITCHEN ITEMSPRCS/FLEETWOOD CNTRGORDON FOOD SERVICEMI 4954846.98$ 8/31/2018 65110 REC PROGRAM SUPPLIES1. MASON MILK2. FJCC SNACK/SUPPER3. KITCHEN ITEMSPRCS/FLEETWOOD CNTRGORDON FOOD SERVICEMI 4954826.47$ 8/31/2018 65110 REC PROGRAM SUPPLIESKITCHEN ITEMSPRCS/FLEETWOOD CNTRHOUSE OF RENTALIL 60077145.00$ 8/31/2018 62375 RENTALSADDED RENTAL CHARGES FOR GALA ITEMS. BOTTOM LINE ITEM ON RECEIPT AUTH. 143754December 10, 2018Page 8 of 1588 of 509
BMO Harris Bank Credit Card Statement for the Period Ending September 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATEPOSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION PRCS/FLEETWOOD CNTRHOUSE OF RENTALIL 6007735.97$ 8/31/2018 62375 RENTALSADDITIONAL TABLE AND CHAIR RENTALS INCLUDED IN THIS RECEIPT OF $559.54. BAL. ON THE NEXT HOUSE ENTRYPRCS/FLEETWOOD CNTR HOUSE OF RENTALIL 60077 523.57$ 8/31/2018 62375 RENTALSTABLE,CHAIR, TABLECLOTHS RENTALS BLA FORM PREVIOUS HOUSE OF RENTAL ENTRY OF $35.97PRCS/FLEETWOOD CNTR CASUAL MALE B & T #981IL 60077 (48.00)$ 8/31/2018 65110 REC PROGRAM SUPPLIESRETURNED & REFUNDED COSTUME.REFUND BACK TO CC....9779PRCS/FLEETWOOD CNTR HOUSE OF RENTALIL 60077 44.00$ 8/31/2018 65110 REC PROGRAM SUPPLIESFJT CONCERT ITEMS (DRAPES)PRCS/FLEETWOOD CNTR WILMETTE BICYCLE & SPOIL 60091 107.59$ 8/31/2018 65110 REC PROGRAM SUPPLIESSORE BOARDSPRCS/FLEETWOOD CNTR BLICK ART 800 447 1892IL 60201 11.34$ 8/31/2018 65110 REC PROGRAM SUPPLIESARTWORK HANGING MATERIALS FOR GALAPRCS/FLEETWOOD CNTR PETSMART # 0427IL 60202 15.98$ 8/31/2018 62245 OTHER EQ MAINTFOOD FOR FISH TANKPRCS/FLEETWOOD CNTR THE HOME DEPOT #1902IL 60202 75.84$ 8/31/2018 62245 OTHER EQ MAINTDOOR STOPPERSPRCS/FLEETWOOD CNTR SHEDD AQUARIUMIL 60605 610.20$ 8/31/2018 62507 FIELD TRIPSSCHOOL DAY OUT TRIPPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 103.71$ 9/4/2018 65025 FOOD1. FJCC SNACK/SUPPER2. FJCC SNACK/SUPPERPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 7.45$ 9/4/2018 65025 FOOD1. FJCC SNACK/SUPPER2. FJCC SNACK/SUPPERPRCS/FLEETWOOD CNTR D AND D FINER FOODSIL 60201 4.38$ 9/4/2018 62490 OTHER PROGRAM COSTSGALA FOOD SERVICE ITEMSPRCS/FLEETWOOD CNTR GFS STORE #1915IL 60202 157.86$ 9/4/2018 65110 REC PROGRAM SUPPLIESFOOD SERVICE AND DINING ITEMS FOR GALA.PRCS/FLEETWOOD CNTR GFS STORE #1915IL 60202 31.65$ 9/4/2018 65110 REC PROGRAM SUPPLIESGALA FOOD SERVICE AND DINING ITEMSPRCS/FLEETWOOD CNTR SHEDD AQUARIUMIL 60605 (610.20)$ 9/6/2018 62507 FIELD TRIPSREFUND OF TRIP DEPOSITPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 271.75$ 9/7/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. KITCHEN ITEMS3. KAMEN PARK SNACK 4. KITCHEN CLEANING SUPPLIESPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 108.21$ 9/7/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. KITCHEN ITEMS3. KAMEN PARK SNACK 4. KITCHEN CLEANING SUPPLIESPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 27.98$ 9/7/2018 65025 FOOD1. MASON MILK2. FJCC MILK3. FJCC KITCHEN ITEMS4. MASON SNACK5. FJCC SUPPERPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 130.91$ 9/7/2018 65025 FOOD1. MASON MILK2. FJCC MILK3. FJCC KITCHEN ITEMS4. MASON SNACK5. FJCC SUPPERPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 24.00$ 9/7/2018 65025 FOOD1. MASON MILK2. FJCC MILK3. FJCC KITCHEN ITEMS4. MASON SNACK5. FJCC SUPPERPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 150.12$ 9/7/2018 65025 FOOD1. MASON MILK2. FJCC MILK3. FJCC KITCHEN ITEMS4. MASON SNACK5. FJCC SUPPERPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 7.79$ 9/7/2018 65025 FOOD1. MASON MILK2. FJCC MILK3. FJCC KITCHEN ITEMS4. MASON SNACK5. FJCC SUPPERPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 45.82$ 9/7/2018 65110 REC PROGRAM SUPPLIES1. FJCC SNACK AND SUPPER2. KITCHEN ITEMS3. KAMEN PARK SNACK 4. KITCHEN CLEANING SUPPLIESPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 39.96$ 9/7/2018 65110 REC PROGRAM SUPPLIES1. FJCC SNACK AND SUPPER2. KITCHEN ITEMS3. KAMEN PARK SNACK 4. KITCHEN CLEANING SUPPLIESPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 37.15$ 9/10/2018 65025 FOODFJCC SUPPERPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 69.36$ 9/11/2018 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD CNTR PRAIRIEMOONIL 60201 490.00$ 9/11/2018 65025 FOODCATERING FOR GALAPRCS/FLEETWOOD CNTR GIORDANOS OF EVANSTONIL 60201 101.53$ 9/12/2018 65025 FOODMASON PIZZA PARTYPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 65.73$ 9/13/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. FJCC MILK3. FJCC SNACK AND SUPPER4. RCC SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 166.39$ 9/13/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. FJCC MILK3. FJCC SNACK AND SUPPER4. RCC SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 291.25$ 9/13/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. FJCC MILK3. FJCC SNACK AND SUPPER4. RCC SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 99.58$ 9/13/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. FJCC MILK3. FJCC SNACK AND SUPPER4. RCC SNACKPRCS/FLEETWOOD CNTR US FLAG STOREPA 15632 109.90$ 9/14/2018 65110 REC PROGRAM SUPPLIES2 NEW FLAGS FOR OUTSIDE FLAG POLE AT FJCCPRCS/FLEETWOOD CNTR NRPA-CONGRESSVA 20148 565.00$ 9/14/2018 62295 TRAINING & TRAVELNRPA TRAININGPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 156.70$ 9/14/2018 65025 FOOD1. FJCC SNACK AND SUPPER2. FJCC KITCHEN SUPPLIESPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 79.97$ 9/14/2018 65025 FOODKAMEN PARK SNACKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 4.29$ 9/14/2018 65110 REC PROGRAM SUPPLIES1. FJCC SNACK AND SUPPER2. FJCC KITCHEN SUPPLIESPRCS/FLEETWOOD CNTR VALLI PRODUCEIL 60202 167.42$ 9/14/2018 65025 FOODFOOD FOR HISPANIC HERITAGE SKATE NIGHTPRCS/FLEETWOOD CNTR BZOO-ADMISSION/PARKINGIL 60513 356.00$ 9/14/2018 62507 FIELD TRIPSFJCC/MASON SCHOOL OUT TRIPPRCS/FLEETWOOD CNTR BZOO-ADMISSION/PARKINGIL 60513 100.00$ 9/14/2018 62507 FIELD TRIPSFJCC/MASON SCHOOL OUT TRIPPRCS/FLEETWOOD CNTR CHAPALA SUPERMARKET ANIL 60626 25.98$ 9/14/2018 65025 FOODFOOD FOR HISPANIC HERITAGE SKATE NIGHTPRCS/FLEETWOOD CNTR PARTY CITY 15IL 60714 30.00$ 9/14/2018 65110 REC PROGRAM SUPPLIESHISPANIC CELEBRATION ITEMSPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 224.44$ 9/17/2018 65025 FOOD1. HISPANIC CELEBRATION ITEMS2. FJCC SUPPEM3. RCC MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 72.57$ 9/17/2018 65025 FOOD1. HISPANIC CELEBRATION ITEMS2. FJCC SUPPEM3. RCC MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 70.95$ 9/17/2018 65025 FOOD1. HISPANIC CELEBRATION ITEMS2. FJCC SUPPEM3. RCC MILKPRCS/FLEETWOOD CNTR KENS CLEANERSIL 60201 46.50$ 9/17/2018 62490 OTHER PROGRAM COSTSFINAL DRY CLEANING FOR CROWNS COSTUMESPRCS/FLEETWOOD CNTR JEWEL-OSCOIL 60626 110.92$ 9/17/2018 65025 FOODFOOD FOR HISPANIC HERITAGE SKATE PARTYPRCS/FLEETWOOD CNTR GORDON FOOD SERVICEMI 49548 52.00$ 9/18/2018 65110 REC PROGRAM SUPPLIESHISPANIC CELEBRATION ITEMSPRCS/FLEETWOOD CNTR WILMETTE BICYCLE & SPOIL 60091 57.42$ 9/18/2018 65110 REC PROGRAM SUPPLIESBASKETBALLS FOR MASON PARKPRCS/FLEETWOOD CNTR UNIVERSOUL CIRCUSGA 30303 402.50$ 9/20/2018 62507 FIELD TRIPSMASON AND FJCC SCHOOL OUT TRIPDecember 10, 2018Page 9 of 1589 of 509
BMO Harris Bank Credit Card Statement for the Period Ending September 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATEPOSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION PRCS/FLEETWOOD CNTRUNIVERSOUL CIRCUSGA 30303200.00$ 9/20/2018 62507 FIELD TRIPSMASON AND FJCC SCHOOL OUT TRIPPRCS/FLEETWOOD CNTRGORDON FOOD SERVICEMI 4954883.99$ 9/20/2018 65025 FOOD1. RCC SNACK2. RCC MILK3. FJCC MILK4. FJCC SNACK AND SUPPERPRCS/FLEETWOOD CNTRGORDON FOOD SERVICEMI 4954842.97$ 9/20/2018 65025 FOOD1. RCC SNACK2. RCC MILK3. FJCC MILK4. FJCC SNACK AND SUPPERPRCS/FLEETWOOD CNTRGORDON FOOD SERVICEMI 49548115.92$ 9/20/2018 65025 FOOD1. RCC SNACK2. RCC MILK3. FJCC MILK4. FJCC SNACK AND SUPPERPRCS/FLEETWOOD CNTRGORDON FOOD SERVICEMI 49548485.12$ 9/20/2018 65025 FOOD1. RCC SNACK2. RCC MILK3. FJCC MILK4. FJCC SNACK AND SUPPERPRCS/FLEETWOOD CNTRPAPA JOHN S #1012IL 60201103.87$ 9/20/2018 62507 FIELD TRIPSSCHOOL OUT LUNCHPRCS/FLEETWOOD CNTRBZOO-ADMISSION/PARKINGIL 6051321.95$ 9/20/2018 62507 FIELD TRIPSINCLUSION AIDE ADMISSIONPRCS/FLEETWOOD CNTRBZOO-ADMISSION/PARKINGIL 6051320.00$ 9/20/2018 65110 REC PROGRAM SUPPLIESBUS PARKINGPRCS/FLEETWOOD CNTRGORDON FOOD SERVICEMI 4954881.65$ 9/21/2018 65025 FOOD1. FJCC SUPPER ITEMS2. MASON PARK SNACK3. SCHOOL OUT BREAKFASTPRCS/FLEETWOOD CNTRGORDON FOOD SERVICEMI 49548131.55$ 9/21/2018 65025 FOOD1. FJCC SUPPER ITEMS2. MASON PARK SNACK3. SCHOOL OUT BREAKFASTPRCS/FLEETWOOD CNTRGORDON FOOD SERVICEMI 4954821.25$ 9/21/2018 65025 FOOD1. FJCC SUPPER ITEMS2. MASON PARK SNACK3. SCHOOL OUT BREAKFASTPRCS/FLEETWOOD CNTRGORDON FOOD SERVICEMI 49548120.06$ 9/21/2018 65025 FOODFJCC SUPPER ITEMSPRCS/FLEETWOOD CNTRGORDON FOOD SERVICEMI 4954829.98$ 9/24/2018 65025 FOOD1. MASON PARK SNACK2. FJCC SUPPLIES3. FJCC SUPPER ITEMSPRCS/FLEETWOOD CNTRGORDON FOOD SERVICEMI 4954874.37$ 9/24/2018 65025 FOOD1. MASON PARK SNACK2. FJCC SUPPLIES3. FJCC SUPPER ITEMSPRCS/FLEETWOOD CNTRGORDON FOOD SERVICEMI 4954885.48$ 9/24/2018 65110 REC PROGRAM SUPPLIES1. MASON PARK SNACK2. FJCC SUPPLIES3. FJCC SUPPER ITEMSPRCS/GIBBS MORRISONTHE HOME DEPOT #1902IL 602026.00$ 8/30/2018 65050 BUILDING MAINTENANCE MATERIALSPRAY BOTTLES, FOR CLEANING SOLUTIONS.PRCS/LEVY SEN CNTRPOWER SYSTEMSTN 37909520.06$ 8/31/2018 65110 REC PROGRAM SUPPLIESREPLACEMENT FITNESS EQUIPMENTPRCS/LEVY SEN CNTRGFS STORE #1915IL 6020216.97$ 9/7/2018 62507 FIELD TRIPSWATER BOTTLES AND CANDY FOR BOAT TOUR TRIPPRCS/LEVY SEN CNTRGFS STORE #1915IL 6020272.18$ 9/12/2018 65025 FOODSUPPLIES FOR CONGREGATE MEAL PROGRAMPRCS/LEVY SEN CNTRTHE HOME DEPOT #1902IL 6020232.72$ 9/14/2018 65040 JANITORIAL SUPPLIESBATTERIES & SUPERGLUEPRCS/LEVY SEN CNTRIDEAL CHARTER MGMTIL 60415537.15$ 9/19/2018 62507 FIELD TRIPSRELEASE OF BUS FEE HOLD. REFUNDED CARD ON 9/23/18.PRCS/LEVY SEN CNTRGFS STORE #1915IL 6020220.49$ 9/21/2018 62507 FIELD TRIPSWATER, TREATS FOR SENIOR BUS TRIP TO NAVY PIERPRCS/LEVY SEN CNTRIDEAL CHARTER MGMTIL 60415(537.15)$ 9/24/2018 62507 FIELD TRIPSREFUND OF BUS TRIP. WE PAID BY INVOICE/CHECK.PRCS/NOYES CNTROFFICE DEPOT #510IL 6020131.49$ 8/30/2018 65110 REC PROGRAM SUPPLIESREPLACEMENTS FOR LOST CAMP SUPPLIESPRCS/NOYES CNTROFFICE DEPOT #510IL 6020129.99$ 9/13/2018 65110 REC PROGRAM SUPPLIESEVANSTON CHILDRENS THEATRE SUPPLIESPRCS/RBT CROWN CNTRWALGREENS #4218IL 60202217.88$ 8/29/2018 65110 REC PROGRAM SUPPLIESNUTCRACKER JUDGES COMPENSATIONPRCS/RBT CROWN CNTRPAYPAL *OXCARTMARKECA 95131930.00$ 8/29/2018 62245 OTHER EQ MAINTFUEL MAKER FUELING STATION PART FOR OLYMPIA ICE RESURFACERPRCS/RBT CROWN CNTRWALGREENS #4218IL 6020230.98$ 8/30/2018 65025 FOODAFTER SCHOOL ADVENTURE COOKING SUPPLIESPRCS/RBT CROWN CNTRDSS*ACHIEVMNTPRODUCTSCA 9394080.62$ 8/31/2018 65110 REC PROGRAM SUPPLIESBASIC SUPPLIES FOR CHILD CARE CENTERPRCS/RBT CROWN CNTRJEWEL-OSCOIL 6020239.31$ 9/6/2018 65025 FOODGROCERIES FOR CHILD CARE COOKING PROJECTSPRCS/RBT CROWN CNTRWALGREENS #4218IL 6020223.16$ 9/6/2018 65025 FOODGROCERIES FOR CHILD CARE COOKING PROJECTSPRCS/RBT CROWN CNTRCITY WELDING SALES & SIL 6007639.60$ 9/7/2018 62245 OTHER EQ MAINTLIQUIFIED PROPANEPRCS/RBT CROWN CNTRAMJ SPECTACULAR EVENTSIL 6016050.00$ 9/7/2018 62507 FIELD TRIPSDEPOSIT FOR HALLOWEEN PARTY BOUNCE HOUSEPRCS/RBT CROWN CNTRTHE HOME DEPOT #1902IL 6020219.97$ 9/10/2018 65050 BUILDING MAINTENANCE MATERIALMAINTENANCE MATERIALSPRCS/RBT CROWN CNTRCROWN BATTERYIL 60401891.50$ 9/12/2018 62245 OTHER EQ MAINTREPAIR TO ICE RESURFACE MACHINEPRCS/RBT CROWN CNTRFOOD4LESS #0558IL 6020245.95$ 9/13/2018 65025 FOODAFTER SCHOOL ADVENTURE COOKING SUPPLIESPRCS/RBT CROWN CNTRFOOD4LESS #0558IL 6020227.30$ 9/14/2018 65025 FOODGROCERIES FOR CHILDCARE CENTERPRCS/RBT CROWN CNTRWALGREENS #4218IL 602022.99$ 9/14/2018 65025 FOODGROCERIES FOR CHILDCAREPRCS/RBT CROWN CNTRFOOD4LESS #0558IL 60202180.30$ 9/19/2018 65025 FOODPRESCHOOL SNACKPRCS/RBT CROWN CNTRLITTLE CAESARS 1257 00IL 6007613.99$ 9/20/2018 65025 FOODPRESCHOOL LUNCHPRCS/RBT CROWN CNTRGFS STORE #1915IL 60202368.68$ 9/20/2018 65025 FOODPRESCHOOL SNACK SUPPLIES AND FOODPRCS/RECREATIONTARGET 00009274IL 60202119.96$ 8/27/2018 62513 COMMUNITY PICNIC-SPECIAL EVENTSCOMMUNITY PICNIC SUPPLIESPRCS/RECREATIONVALLI PRODUCEIL 60202129.56$ 8/27/2018 67006 COMMUNITY ACTION PROGRAMFOOD FOR COMMUNITY PICNICPRCS/RECREATIONSQUARE *SQ *WAXED HANDNV 89119500.00$ 8/27/2018 67006 COMMUNITY ACTION PROGRAMCRAFTS ARTIST FOR COMMUNITY PICNICPRCS/RECREATIONTHE HOME DEPOT #1902IL 6020222.88$ 8/28/2018 67006 COMMUNITY ACTION PROGRAMSUPPLIES FOR THE COMMUNITY PICNICPRCS/RECREATIONDOLLAR TREEIL 6005313.00$ 8/31/2018 65110 REC PROGRAM SUPPLIESSUPPLIES/DECORATIONS FOR THE THEATER GALAPRCS/RECREATIONDOLLARTREEIL 600767.00$ 8/31/2018 65110 REC PROGRAM SUPPLIESSUPPLIES/DECORATIONS FOR THE THEATER GALAPRCS/RECREATIONPALOS SPORTSIL 60803322.65$ 8/31/2018 65110 REC PROGRAM SUPPLIESSPORTS EQUIPMENT FOR PROGRAMSPRCS/RECREATIONPAYPAL *AGEOPTIONSCA 9513175.00$ 8/31/2018 62295 TRAINING & TRAVELMEDICARE TRAINING FOR STAFFING OF SENIOR SERVICES OFFICEPRCS/RECREATIONPAYPAL *AGEOPTIONSCA 9513175.00$ 8/31/2018 62295 TRAINING & TRAVELMEDICARE TRAINING FOR STAFFING OF SENIOR SERVICES OFFICESDecember 10, 2018Page 10 of 1590 of 509
BMO Harris Bank Credit Card Statement for the Period Ending September 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATEPOSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION PRCS/RECREATIONSQU*SQ *PLEASANTPRAIRIIL 6020180.00$ 9/4/2018 65110 REC PROGRAM SUPPLIESFLOWERS FOR THE THEATER GALAPRCS/RECREATIONTHE HOME DEPOT #1980IL 606188.97$ 9/4/2018 65110 REC PROGRAM SUPPLIESCLAMPS FOR THE MARKETPRCS/RECREATIONSERVICE SANITATIONIN 46406235.00$ 9/5/2018 62375 RENTALSPORTA POTTY RENTAL FOR AUGUST FOR THE MARKETPRCS/RECREATIONQNR SALESRI 0286034.60$ 9/6/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALROPEPRCS/RECREATIONMCMASTER-CARRIL 60126170.89$ 9/7/2018 65125 OTHER COMMODITIESDRILL BITS, SANDING SPONGES AND GLOVESPRCS/RECREATIONOFFICEMAX/DEPOT 6212IL 6020222.99$ 9/7/2018 62340 IS SUPPORT FEESFRAME FOR CERTIFICATE-TERM ENDING OF COA MEMBERPRCS/RECREATIONJEWEL-OSCOIL 6020220.00$ 9/10/2018 62295 TRAINING & TRAVELGIVEAWAYS FOR BASKET AT FARMERS' MARKET COMMUNITY EDUCATION - COMMISSION ON AGINGPRCS/RECREATION JEWEL-OSCOIL 60202 50.99$ 9/10/2018 65025 FOODMEMORY CAFE REFRESHMENTS-RECEIPT PRINTED BY JEWEL IN LIEU OF ORIGINAL RECEIPTPRCS/RECREATION WEST MARINE #400CA 95076 192.59$ 9/10/2018 65110 REC PROGRAM SUPPLIESEPOXY RESIN, BOAT CLEANER AND LINEPRCS/RECREATION ELDERWERKSIL 60013 10.00$ 9/13/2018 62295 TRAINING & TRAVEL2 CONTINUING EDUCATION SESSIONS - ELDERWERKSPRCS/RECREATION THE HOME DEPOT #1987IL 60025 63.44$ 9/13/2018 65110 REC PROGRAM SUPPLIESSPRING CLAMPS FOR TENTSPRCS/RECREATION THE HOME DEPOT 1902IL 60202 238.48$ 9/13/2018 65110 REC PROGRAM SUPPLIESFANS, CHAIN, RAGSPRCS/RECREATION WEST COAST SAILING ONLOR 97217 522.00$ 9/13/2018 65125 OTHER COMMODITIESSAIL AND COVERPRCS/RECREATION CLASSIC BOWLIL 60053 160.00$ 9/17/2018 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATION JEWEL-OSCOIL 60202 6.98$ 9/17/2018 65025 FOODFOOD FOR SPECIAL OLYMPICS MEETPRCS/RECREATION DOLLAR TREEIL 60053 84.00$ 9/18/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR MARKETPRCS/RECREATION CITY OF EVANSTONIL 60201 2.00$ 9/18/2018 62490 OTHER PROGRAM COSTSPARKING AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATION CITY OF EVANSTONIL 60201 2.00$ 9/18/2018 65110 REC PROGRAM SUPPLIESPARKING FOR PROGRAM AT YMCAPRCS/RECREATION ENTERPRISE RENT-A-CARIL 60202 1,142.10$ 9/18/201862402 VEHICLE LEASE CHARGES VAN RENTAL FOR SEASONAL PROGRAMMING/MAINTENANCE STAFFPRCS/RECREATION ENTERPRISE RENT-A-CARIL 60202 1,087.20$ 9/18/2018 65110 REC PROGRAM SUPPLIESVAN RENTAL FOR SEASONAL PROGRAMMING/MAINTENANCE STAFFPRCS/RECREATION PALOS SPORTSIL 60803 1,136.55$ 9/18/2018 65110 REC PROGRAM SUPPLIESEQUIPMENT FOR FLOOR HOCKEY PROGRAMPRCS/RECREATION FLAGHOUSE INCNJ 07604 317.84$ 9/19/2018 65110 REC PROGRAM SUPPLIESBOWLING RAMPS FOR BOWLING PROGRAMPRCS/RECREATION GUAC MEXICAN GRILL LLCIL 60172 33.83$ 9/19/2018 62295 TRAINING & TRAVELLUNCH FOR ADULT PROTECTION AND ADVOCACY CONFERENCEPRCS/RECREATION PLAYITAGAINSP #11655IL 60201 89.98$ 9/19/2018 65110 REC PROGRAM SUPPLIESGOALIE STICKS FOR FLOOR HOCKEY PROGRAMPRCS/RECREATION JEWEL-OSCOIL 60202 38.63$ 9/19/2018 65110 REC PROGRAM SUPPLIESPROGRAM SUPPLIES SENS-O-RAMAPRCS/RECREATION PALOS SPORTSIL 60803 23.96$ 9/19/2018 65110 REC PROGRAM SUPPLIESFLOOR HOCKEY SUPPLIES FOR FLOOR HOCKEY PROGRAMPRCS/RECREATION ORC INDUSTRIESWI 54603 538.70$ 9/20/2018 65110 REC PROGRAM SUPPLIESSNOWSHOES FOR SNOWSHOE PROGRAMPRCS/RECREATION GUAC MEXICAN GRILL LLCIL 60172 26.58$ 9/20/2018 62295 TRAINING & TRAVELLUNCH FOR ADULT PROTECTION AND ADVOCACY CONFERENCEPRCS/RECREATION LEMOI ACE HARDWAREIL 60201 22.90$ 9/20/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALBRUSHES, CLEANER, RAGSPRCS/RECREATION GFS STORE #1915IL 60202 119.28$ 9/20/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR THE TRUCK TO TABLEPRCS/RECREATION THE HOME DEPOT #1902IL 60202 54.98$ 9/20/2018 65110 REC PROGRAM SUPPLIESDECORATIONS FOR TRUCK TO TABLEPRCS/RECREATION MENARDS EVERGREEN PARKIL 60805 78.19$ 9/20/2018 65110 REC PROGRAM SUPPLIESSUPPLIES FOR FLOOR HOCKEY PROGRAMPRCS/RECREATION OTC BRANDS, INC.NE 68137 107.91$ 9/20/2018 65110 REC PROGRAM SUPPLIESSPUD CLUB SUPPLIESPRCS/RECREATION OTC BRANDS, INC.NE 68137 229.26$ 9/20/2018 65110 REC PROGRAM SUPPLIESSPUD CLUB SUPPLIESPRCS/RECREATION MARCHANTS.COMON M1H 2X4 54.06$ 9/20/2018 65110 REC PROGRAM SUPPLIESSPECIAL OLYMPICS HOCKEY PUCKS FOR FLOOR HOCKEY PROGRAMPRCS/RECREATION GUAC MEXICAN GRILL LLCIL 60172 21.54$ 9/21/2018 62295 TRAINING & TRAVELLUNCH FOR ADULT PROTECTION AND ADVOCACY CONFERENCEPRCS/RECREATION CVS/PHARMACY #08760IL 60201 5.39$ 9/21/2018 65110 REC PROGRAM SUPPLIESFIRST AID SUPPLIESPRCS/RECREATION CLASSIC BOWLIL 60053 208.00$ 9/24/2018 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATION DD/BR #338026 Q35IL 60202 11.99$ 9/24/2018 65025 FOODSNACKS FOR SPECIAL OLYMPICS MEETPRCS/RECREATION JEWEL-OSCOIL 60202 13.14$ 9/24/2018 65025 FOODSNACKS FOR SPECIAL OLYMPICS MEETPRCS/RECREATION CITY OF EVANSTONIL 60201 2.00$ 9/25/2018 62490 OTHER PROGRAM COSTSPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATION CITY OF EVANSTONIL 60201 2.00$ 9/25/2018 65110 REC PROGRAM SUPPLIESPARKING FOR SWIM PROGRAMPRCS/YTH ENGAGEMENT DATACAMP INC.NY 10020 300.00$ 9/5/2018 62295 TRAINING & TRAVELSTAFF DEVELOPMENT - DEANNA HOWLETT - DATA CAMPPRCS/YTH ENGAGEMENT SMK*SURVEYMONKEY.COMCA 94301 29.00$ 9/7/2018 62490 OTHER PROGRAM COSTSMSYEP - EMPLOYER/EMPLOYEE SURVEYPRCS/YTH ENGAGEMENT FOOD4LESS #0558IL 60202 28.56$ 9/10/2018 62490 OTHER PROGRAM COSTSBACK TO SCHOOL HAIRCUT PROGRAM SUPPLIESPRCS/YTH ENGAGEMENT DOLLAR TREEIL 60645 12.20$ 9/10/2018 62490 OTHER PROGRAM COSTSBACK TO SCHOOL HAIRCUT PROGRAM SUPPLIESPRCS/YTH ENGAGEMENT CITY OF EVANSTON MOBILIL 60201 2.35$ 9/14/2018 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YTH ENGAGEMENT CITY OF EVANSTON MOBILIL 60201 41.00$ 9/14/2018 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YTH ENGAGEMENT NORTH SHORE TOWING INCIL 60202 200.00$ 9/18/2018 62490 OTHER PROGRAM COSTSOUTREACH VEHICLEPRCS/YTH ENGAGEMENT CITY OF EVANSTON MOBILIL 60201 1.60$ 9/19/2018 62490 OTHER PROGRAM COSTSOUTREACH PARKINGDecember 10, 2018Page 11 of 1591 of 509
BMO Harris Bank Credit Card Statement for the Period Ending September 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATEPOSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION PRCS/YTH ENGAGEMENTCITY OF EVANSTONIL 602012.00$ 9/20/2018 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPUBLIC WORKS AGENCYSAF-T-GARD INTERNATIONIL 600621,046.00$ 8/28/2018 65090 SAFETY EQUIPMENTSAFETY VESTSPUBLIC WORKS AGENCYCHICAGO DISCOUNT CLEANIL 6020110.00$ 9/7/2018 65020 CLOTHINGPATCH FOR UNIFORM (COAT) GREENWAYS DIVISIONPUBLIC WORKS AGENCYOFFICE DEPOT #510IL 6020178.87$ 9/14/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS AGENCYTHE HOME DEPOT #1902IL 6020244.41$ 9/21/2018 65515 OTHER IMPROVEMENTSSCREWS AND DRILL BITSPUBLIC WORKS/PLAN-ENGBOOK1ONENY 14613215.13$ 9/5/2018 62295 TRAINING & TRAVELANNUAL REPORT PRINTPUBLIC WORKS/PLAN-ENGBRUCKER COIL 600071,135.00$ 9/6/2018 65515 OTHER IMPROVEMENTSGRILL PURCHASE FOR FLEETWOOD HVAC PROJECTPUBLIC WORKS/PLAN-ENGAMERICAN PUBLIC WORKSMO 9404360.00$ 9/7/2018 62295 TRAINING & TRAVELAPWA EVENT REGISTRATION FOR L. BIGGS, S. CARY, S. LEVINEPUBLIC WORKS/PLAN-ENGHALFMOON EDUCATIONWI 54720279.00$ 9/21/2018 62295 TRAINING & TRAVELSEMINAR FOR S. NAGARPUBLIC WORKS/PLAN-ENGAMERICAN WATER WORKS AIL 6017480.00$ 9/21/2018 62295 TRAINING & TRAVELREGULATORY UPDATE CONFERENCEPUBLIC WORKS/PLAN-ENGAMERICAN WATER WORKS AIL 6017480.00$ 9/21/2018 62295 TRAINING & TRAVELWATER SEMINARPUBLIC WORKS/PLAN-ENGOFFICE DEPOT #510IL 6020137.99$ 9/21/2018 65095 OFFICE SUPPLIESLAPTOP CASE FOR CITY ISSUED LAPTOPPUBLIC WORKS/SERVICETRAFFIC CONTROL AND PRIL 60185779.90$ 8/27/2018 65115 TRAFFIC CONTROL SUPPLIESNU ENTRANCE ID SIGNSPUBLIC WORKS/SERVICEEVANSTON LUMBERIL 6020272.00$ 8/27/2018 62199 PRK MAINTENANCE & FURNITUR REPLACELEE ST. PICNIC TABLEPUBLIC WORKS/SERVICETHE HOME DEPOT #1902IL 602027.36$ 8/27/2018 65085 MINOR EQUIP & TOOLSTOOLSPUBLIC WORKS/SERVICETHE HOME DEPOT #1902IL 6020212.97$ 8/27/2018 65085 MINOR EQUIP & TOOLSWORK GLOVESPUBLIC WORKS/SERVICETHE HOME DEPOT 1902IL 60202236.88$ 8/27/2018 65085 MINOR EQUIP & TOOLSEQUIPMENT MAINTENANCEPUBLIC WORKS/SERVICELAWSON PRODUCTSIL 60631265.08$ 8/27/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALWASP SPRAY, DEGREASER, INTAKE CLEANERPUBLIC WORKS/SERVICECITY WELDING SALES & SIL 60076130.94$ 8/29/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALOXY AND ACETYLENEPUBLIC WORKS/SERVICESOLID WASTE ASSOCIAMD 20910225.00$ 8/30/2018 62295 TRAINING & TRAVELSOLID WASTE ONLINE TRAINING FOR STAFFPUBLIC WORKS/SERVICEULINE *SHIP SUPPLIESWI 53158844.72$ 8/30/2018 65090 SAFETY EQUIPMENTSAFETY EQUIPMENTPUBLIC WORKS/SERVICESMARTSIGNNY 11201223.60$ 8/31/2018 65090 SAFETY EQUIPMENTSAFETY EQUIPMENT (SIDEWALK SIGNS)PUBLIC WORKS/SERVICEFORESTERSHOPA 18702393.94$ 8/31/2018 65090 SAFETY EQUIPMENTSAFETY EQUIPMENT (CHAINSAW CHAPS)PUBLIC WORKS/SERVICEWINTERWALKING.COMPA 19044908.56$ 8/31/2018 65090 SAFETY EQUIPMENTHIGH PRO ICE CLEATS (WINTER SAFETY SHOE GEAR)PUBLIC WORKS/SERVICEUSPS PO 1626220204IL 6020113.40$ 8/31/2018 62315 POSTAGEPOSTAGEPUBLIC WORKS/SERVICEOFFICE DEPOT #510IL 6020186.44$ 8/31/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/SERVICEPAINT SPRAYERS UNLIMITNV 8910982.74$ 8/31/2018 65085 MINOR EQUIP & TOOLSPARTS FOR PAVEMENT MARKING MACHINEPUBLIC WORKS/SERVICEREINDERS - SUSSEX ARWI 53089721.12$ 9/6/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMOWER REPAIR PARTSPUBLIC WORKS/SERVICETHE HOME DEPOT #1902IL 602023.88$ 9/6/2018 62199 PRK MAINTENANCE & FURNITUR REPLACEPLAYGROUND PAINTPUBLIC WORKS/SERVICEHOMEDEPOT.COMGA 30339261.00$ 9/7/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALWELDING SPOOL GUNPUBLIC WORKS/SERVICEHOMEDEPOT.COMGA 3033928.82$ 9/7/2018 65085 MINOR EQUIP & TOOLSNITRILE GLOVESPUBLIC WORKS/SERVICESOUTH BRANCH NURSERIESIL 60097350.20$ 9/7/2018 65005 AGRI/BOTANICAL SUPPLIESNORTH SHORE GRANT PLANT MATERIALSPUBLIC WORKS/SERVICETHE HOME DEPOT #1902IL 6020249.97$ 9/7/2018 62199 PRK MAINTENANCE & FURNITUR REPLACEGARDEN HOSE REELPUBLIC WORKS/SERVICELAWSON PRODUCTSIL 60631205.62$ 9/7/2018 62199 PRK MAINTENANCE & FURNITUR REPLACENUTS/BOLTSPUBLIC WORKS/SERVICEWESSPUR TREE EQUIP. INWA 98225109.00$ 9/7/2018 65085 MINOR EQUIP & TOOLSPOLE SAW BLADESPUBLIC WORKS/SERVICEHOMEDEPOT.COMGA 3033914.97$ 9/10/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALWELDING WIREPUBLIC WORKS/SERVICEAMERICA S FENCE STORNE 6814415.58$ 9/10/2018 62199 PRK MAINTENANCE & FURNITUR REPLACEFENCE HARDWAREPUBLIC WORKS/SERVICEJMAC SUPPLYNY 1158019.44$ 9/11/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALHARDWARE NUTS/WASHERSPUBLIC WORKS/SERVICEEREPLACEMENTPARTS.COMFL 3423892.17$ 9/12/2018 62199 PRK MAINTENANCE & FURNITUR REPLACELINE TRIMMER SPOOLSPUBLIC WORKS/SERVICEEREPLACEMENTPARTS.COMFL 3423856.06$ 9/12/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALLINE TRIMMER SHIELDSPUBLIC WORKS/SERVICEREINDERS - SUSSEX CSWI 53089387.06$ 9/12/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALTORO PARTSPUBLIC WORKS/SERVICEACMETOOLS.COMND 58203349.00$ 9/12/2018 65625 FURNITURES AND FIXTURESTABLE SAWPUBLIC WORKS/SERVICEMETAL SUPERMARKETS NILIL 60174440.93$ 9/12/2018 62225 BLDG MAINT SVCSSTEEL FOR EAST GATEPUBLIC WORKS/SERVICEBUMPER TO BUMPER EVANSIL 6020251.52$ 9/12/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMOWER LIFTERSPUBLIC WORKS/SERVICEULINE *SHIP SUPPLIESWI 531581,469.47$ 9/13/2018 65090 SAFETY EQUIPMENTSAFETY EQUIPMENTPUBLIC WORKS/SERVICEINT*IN *EVANSTON ORGANIL 60076102.00$ 9/13/2018 65005 AGRI/BOTANICAL SUPPLIESPARK TOP SOILPUBLIC WORKS/SERVICEUSPS PO 1626220204IL 6020133.50$ 9/13/2018 62315 POSTAGEPOSTAGEPUBLIC WORKS/SERVICEREINDERS - SUSSEX CSWI 53089123.34$ 9/14/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMOWER PARTSPUBLIC WORKS/SERVICEREINDERS - SUSSEX CSWI 53089109.33$ 9/14/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPARTS FOR TOROPUBLIC WORKS/SERVICENOR*NORTHERN TOOLMN 55337128.99$ 9/14/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALLINE TRIMMER LINEDecember 10, 2018Page 12 of 1592 of 509
BMO Harris Bank Credit Card Statement for the Period Ending September 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATEPOSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION PUBLIC WORKS/SERVICEINT*IN *EVANSTON ORGANIL 60076102.00$ 9/14/2018 65005 AGRI/BOTANICAL SUPPLIESPARK TOP SOILPUBLIC WORKS/SERVICETRAFFIC CONTROL AND PRIL 60185535.00$ 9/14/2018 65115 TRAFFIC CONTROL SUPPLIESROAD CLOSED SIGN RENTAL FOR STREETS ALIVEPUBLIC WORKS/SERVICETRAFFIC CONTROL AND PRIL 601851,380.60$ 9/14/2018 65115 TRAFFIC CONTROL SUPPLIESSCHOOL SPEED LIMIT SIGNS AND SPEED LIMIT 25 FACESPUBLIC WORKS/SERVICEFOOD4LESS #0558IL 60202194.36$ 9/14/2018 65025 FOODNORTH SHORE GRANT PICNIC FOODPUBLIC WORKS/SERVICEBUMPER TO BUMPER EVANSIL 6020221.79$ 9/14/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALTORO BELT FOR 533PUBLIC WORKS/SERVICETHE HOME DEPOT #1902IL 6020259.88$ 9/14/2018 65625 FURNITURES AND FIXTURESCLEAR BAGS FOR COLLECTIVE RESOURCE (PLASTIC FILM COLLECTION)PUBLIC WORKS/SERVICETHE HOME DEPOT #1902IL 6020244.91$ 9/14/2018 65625 FURNITURES AND FIXTURESTRASH BAGS FOR DOWNTOWN BUSINESS DISTRICT COLLECTIONPUBLIC WORKS/SERVICEMOWER PARTS GROUPTX 7664334.75$ 9/14/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALHEDGE TRIMMER PARTPUBLIC WORKS/SERVICEVANDJ LANDSCAPING/SVCSIL 6007767.96$ 9/17/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMIX OIL SAW PARTSPUBLIC WORKS/SERVICEJT INDUSTRIES 00 OF 00IL 6019392.31$ 9/17/2018 65085 MINOR EQUIP & TOOLS1/4 FLAT WASHERSPUBLIC WORKS/SERVICETHE HOME DEPOT 1902IL 60202446.59$ 9/17/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALHAND GRINDER, TOOL BATTERY CHARGER KIT, MINERAL SPIRITS, TOGGLE BOLTSPUBLIC WORKS/SERVICE WALGREENS #2619IL 60201 9.49$ 9/19/2018 65075 MEDICAL & LAB SUPPLIESBUG SPRAY (MOSQUITO REPELLENT)PUBLIC WORKS/SERVICE EVANSTON LUMBERIL 60202 76.80$ 9/19/2018 62199 PRK MAINTENANCE & FURNITUR REPLACESNYDER PARK BENCHPUBLIC WORKS/SERVICE CONTINENTAL RESEARCH CMO 63110 165.03$ 9/19/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCHEMICAL CLEANERSPUBLIC WORKS/SERVICE SAFETY SUPPLY ILLINOISIL 60510 157.28$ 9/20/2018 65085 MINOR EQUIP & TOOLSSAFETY SUPPLIES/GLOVESPUBLIC WORKS/SERVICE THE HOME DEPOT #1902IL 60202 22.97$ 9/21/2018 65085 MINOR EQUIP & TOOLSCHAINSAW VOLT METER (MULTIMETER)PUBLIC WORKS/SERVICE NEWARK US 00000075IL 60606 174.11$ 9/21/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSTREET LIGHT POWER CENTER RELAYSPUBLIC WORKS/SERVICE OFFICE DEPOT #510IL 60201 113.95$ 9/24/2018 65095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/SERVICE USPS PO 1626220204IL 60201 20.10$ 9/25/2018 62315 POSTAGEPOSTAGEPUBLIC WORKS/WTR PROD MID AMERICAN WATER WAUIL 60084 208.00$ 8/28/2018 65080 MERCHANDISE FOR RESALE12"X 1.5" TAPPING SADDLEPUBLIC WORKS/WTR PROD MOST DEPENDABLE FOUNTATN 38002 460.50$ 8/29/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTSPARTS FOR DRINKING FOUNTAINSPUBLIC WORKS/WTR PROD MID AMERICAN WATER WAUIL 60084 657.00$ 8/29/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTSPARTS FOR BLOW OFFPUBLIC WORKS/WTR PROD MID AMERICAN WATER WAUIL 60084 1,751.00$ 8/29/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTSREPAIR CLAMPSPUBLIC WORKS/WTR PROD ZORO TOOLS INCIL 60089 61.07$ 8/29/2018 65040 JANITORIAL SUPPLIESCLEANING SUPPLIES.PUBLIC WORKS/WTR PROD ZORO TOOLS INCIL 60089 79.10$ 8/29/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALTUBING CUTTER BLADES.PUBLIC WORKS/WTR PROD AMERICAN WATER WORKS AIL 60174 36.00$ 8/29/2018 62295 TRAINING & TRAVELISAWWA SEMINAR: CONTROL VALVES.PUBLIC WORKS/WTR PROD ALLIED ELECTRONICS INCTX 76118 59.98$ 8/29/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALLIQUID TIGHT CONNECTORS.PUBLIC WORKS/WTR PROD JAMECO/JIMPAK ELECTRONCA 94002 39.84$ 8/29/2018 62245 OTHER EQ MAINTSCADA MONITOR POWER SUPPLIES.PUBLIC WORKS/WTR PROD MASTER GAUGE COMPANYIL 60642 668.07$ 8/30/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALVACUUM GAUGES.PUBLIC WORKS/WTR PROD TRAFFIC SAFETY STORE IPA 19380 2,179.13$ 8/31/2018 65090 SAFETY EQUIPMENTTALL TRAFFIC CONES.PUBLIC WORKS/WTR PROD MCMASTER-CARRIL 60126 152.89$ 8/31/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALVINYL TUBING.PUBLIC WORKS/WTR PROD CONNEXION - EVANSTONIL 60202 122.35$ 8/31/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMISCELLANEOUS ELECTRICAL FITTINGS FOR REPAIR OF MCCORMICK METER VAULT CONDUIT.PUBLIC WORKS/WTR PROD COLUMBIA PIPE & SUPPLYIL 60609 461.29$ 8/31/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL3" GALVANIZED PIPE.PUBLIC WORKS/WTR PROD SUPERIOR INDUSTRIAL SPIL 60714 198.46$ 8/31/2018 65040 JANITORIAL SUPPLIESMULTIFOLD TOWELS.PUBLIC WORKS/WTR PROD GORDON ELECTRIC SUPPLYIL 60901 191.90$ 8/31/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALUNISTRUT CHANNEL.PUBLIC WORKS/WTR PROD 1000BULBS.COMTX 75041 81.99$ 8/31/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALLED LIGHT BULBS.PUBLIC WORKS/WTR PROD JEWEL-OSCOIL 60202 76.55$ 9/4/2018 65025 FOODJIM NELSON'S RETIREMENT PARTY CAKE.PUBLIC WORKS/WTR PROD PANINO S PIZZERIA ORIL 60202 297.45$ 9/4/2018 65025 FOODJIM NELSON'S RETIREMENT LUNCHEON FOR 55 PEOPLE.PUBLIC WORKS/WTR PROD MSCNY 11747 447.51$ 9/5/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALELECTRIC BALL VALVES.PUBLIC WORKS/WTR PROD GARVIN INDUSTRIESIL 60131 244.50$ 9/6/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSTAINLESS STEEL STRUT CLAMPS.PUBLIC WORKS/WTR PROD NORLAB INCOH 44053 674.00$ 9/7/2018 65015 CHEMICALS/ SALTYELLOW TRACING DYE.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 21.46$ 9/7/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALRELAY BASE FOR BOILER ROOM CONDENSATE CONTROL.PUBLIC WORKS/WTR PROD ZORO TOOLS INCIL 60089 20.62$ 9/7/2018 65040 JANITORIAL SUPPLIESSPIDER SPRAY.PUBLIC WORKS/WTR PROD DREISILKER ELECTRIC MOIL 60137 243.06$ 9/7/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALHIGH LIFT EXHAUST FAN VFD.PUBLIC WORKS/WTR PROD GORDON ELECTRIC SUPPLYIL 60901 90.00$ 9/7/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALUNISTRUT CHANNEL.PUBLIC WORKS/WTR PROD EINSTEIN BROS-ONLINE CCO 80228 86.37$ 9/7/2018 65025 FOODCOFFEE AND BAGELS FOR THE MAYOR'S EMPLOYERS ADVISORY COUNCIL (MEAC) MEETING - 18 ATTENDEES.PUBLIC WORKS/WTR PROD MILWAUKEE ELECTRIC TOOMS 38654 104.59$ 9/10/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCORING MACHINE PARTS.PUBLIC WORKS/WTR PROD ZORO TOOLS INCIL 60089 66.88$ 9/10/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALDROP IN CONCRETE ANCHORS.PUBLIC WORKS/WTR PROD FULLIFE SAFETY CENTIL 60172 685.00$ 9/11/2018 65090 SAFETY EQUIPMENTSAFETY VESTSPUBLIC WORKS/WTR PROD THE PELICAN STOREWI 53207 158.44$ 9/12/2018 65090 SAFETY EQUIPMENTSAFETY HAT LIGHTS.December 10, 2018Page 13 of 1593 of 509
BMO Harris Bank Credit Card Statement for the Period Ending September 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATEPOSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION PUBLIC WORKS/WTR PRODTHE HOME DEPOT 1902IL 60202325.25$ 9/12/2018 65085 MINOR EQUIP & TOOLSNEW IMPACT GUNPUBLIC WORKS/WTR PRODHACH COMPANYCO 80538617.71$ 9/12/2018 65075 MEDICAL & LAB SUPPLIESGELEX STDS 2100N, PRIMARY 2100N STDS, DW STD.PUBLIC WORKS/WTR PRODVWR INTERNATIONAL INCPA 1908796.50$ 9/13/2018 65075 MEDICAL & LAB SUPPLIESPHENYLARSINE OXIDE.PUBLIC WORKS/WTR PRODTHE HOME DEPOT #1902IL 6020254.99$ 9/13/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALWATER FILTER FOR PUMP STATION'S REFRIGERATOR.PUBLIC WORKS/WTR PRODDATAWAVEUT 84045485.13$ 9/13/2018 62245 OTHER EQ MAINTWIRELESS RADIOS FOR GROSS POINT METER.PUBLIC WORKS/WTR PRODAUTOMATIONDIRECT.COMGA 30040357.00$ 9/14/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALVFD FOR LOW LIFT EXHAUST FAN.PUBLIC WORKS/WTR PRODMARRIOTT HARBOR BEACHFL 33316601.44$ 9/14/2018 62295 TRAINING & TRAVELHOTEL STAY FOR NEPTUME CONFERENCE IN FT. LAUDERDALE, FLORIDA.PUBLIC WORKS/WTR PRODZORO TOOLS INCIL 60089217.99$ 9/14/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCO SENSOR.PUBLIC WORKS/WTR PRODMCMASTER-CARRIL 60126194.66$ 9/14/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCOPPER FITTINGS.PUBLIC WORKS/WTR PRODTFS*FISHER SCI CHIIL 601331,452.95$ 9/14/2018 65075 MEDICAL & LAB SUPPLIESMEMBRANE FILTERS.PUBLIC WORKS/WTR PRODBUSHNELL INCORPORATEDIL 6001882.97$ 9/17/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPVC VALVES.PUBLIC WORKS/WTR PRODDATAWAVEUT 84045(7.98)$ 9/17/2018 62245 OTHER EQ MAINTREFUND FOR TWO ANTENNAS.PUBLIC WORKS/WTR PRODBOLT DEPOT, INC.MA 02043366.16$ 9/19/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSTAINLESS STEEL FASTENERS.PUBLIC WORKS/WTR PRODE-CONOLIGHTWI 53177299.98$ 9/19/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALLIGHTS FOR MCCORMICK METER VAULT, AND TRANSFORMER ROOM.PUBLIC WORKS/WTR PRODAUTOMATIONDIRECT.COMGA 30040185.00$ 9/20/2018 65515 OTHER IMPROVEMENTSOVERRIDE BUTTONS FOR THE MILBURN STREET GATE.PUBLIC WORKS/WTR PRODNORTHSHOREDOORPARTSOH 44035132.15$ 9/20/2018 62145 ENGINEERING SERVICESMILBURN GATE RADIO RECEIVER.PUBLIC WORKS/WTR PRODCORE & MAIN LP 482IL 60044200.60$ 9/20/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTS3" & 4" MJ CAPSPUBLIC WORKS/WTR PRODCORE & MAIN LP 482IL 600442,036.16$ 9/20/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTSPVC PIPE.PUBLIC WORKS/WTR PRODCORE & MAIN LP 482IL 600441,085.00$ 9/20/2018 65080 MERCHANDISE FOR RESALE8" X 4" TAPPING SLEEVE & VALVEPUBLIC WORKS/WTR PRODAMERICAN WATER WORKS AIL 6017480.00$ 9/20/2018 62295 TRAINING & TRAVELANNUAL REGULATORY UPDATE TRAINING.PUBLIC WORKS/WTR PRODAMERICAN WATER WORKS AIL 6017480.00$ 9/20/2018 62295 TRAINING & TRAVELISAWWA SEMINAR: ANNUAL REGULATORY UPDATE.PUBLIC WORKS/WTR PRODSOUTHSIDE CONTROLIL 60654558.10$ 9/20/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALGAS VALVE NORTH DEHUMIDIFIER.PUBLIC WORKS/WTR PRODONLINEMETALS.COMWA 981093,193.34$ 9/20/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSTAINLESS STEEL FOR #3 BASIN SHELF.PUBLIC WORKS/WTR PRODMUNTERS CORPORATIONMA 01913244.66$ 9/21/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSPARKLER/FLAME SENSOR NORTH DEHUMIDIFIER.PUBLIC WORKS/WTR PRODNSC*NORTHERN SAFETY CONY 13340163.51$ 9/21/2018 62245 OTHER EQ MAINTMARKING WANDSPUBLIC WORKS/WTR PRODEUROFINS EATON ANALYTIPA 1760530.00$ 9/21/2018 65702 WATER GENERAL PLANTLEAD ABATEMENT TESTING.PUBLIC WORKS/WTR PRODEUROFINS EATON ANALYTIPA 1760560.00$ 9/21/2018 65702 WATER GENERAL PLANTLEAD ABATEMENT TESTING.PUBLIC WORKS/WTR PRODEUROFINS EATON ANALYTIPA 1760560.00$ 9/21/2018 65702 WATER GENERAL PLANTLEAD ABATEMENT TESTING.PUBLIC WORKS/WTR PRODEUROFINS EATON ANALYTIPA 17605120.00$ 9/21/2018 65702 WATER GENERAL PLANTLEAD ABATEMENT TESTING.PUBLIC WORKS/WTR PRODINDUSTRIAL TEST SYSTEMSC 29730298.00$ 9/21/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTSCHLORINE TEST STRIPSPUBLIC WORKS/WTR PRODAUTOMATIONDIRECT.COMGA 3004028.00$ 9/21/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSCREEN FOR THE LOW LIFT EXHAUST FAN ENCLOSURE.PUBLIC WORKS/WTR PRODMILWAUKEE ELECTRIC TOOMS 3865442.74$ 9/21/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCORING MACHINE PARTS.PUBLIC WORKS/WTR PRODNOR*NORTHERN TOOLMN 5533759.98$ 9/21/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALEAR PLUGS.PUBLIC WORKS/WTR PRODDKC*DIGI KEY CORPMN 5670134.33$ 9/21/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALRECHARGEABLE BATTERIES FOR RONAN VALIDATOR.PUBLIC WORKS/WTR PRODGRAINGERIL 60045108.96$ 9/21/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALAIR HANDLER FILTERS.PUBLIC WORKS/WTR PRODINT*IN *EVANSTON ORGANIL 60076340.00$ 9/21/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTSBLACK DIRTPUBLIC WORKS/WTR PRODZORO TOOLS INCIL 60089635.31$ 9/21/2018 65035 PETROLEUM PRODUCTSFOOD GRADE GREASE.PUBLIC WORKS/WTR PRODZORO TOOLS INCIL 6008969.24$ 9/21/2018 65040 JANITORIAL SUPPLIESGLUE BOARDS FOR SPIDER CONTROL.PUBLIC WORKS/WTR PRODZORO TOOLS INCIL 6008988.31$ 9/21/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALELECTRICAL HOLE PLUGS.PUBLIC WORKS/WTR PRODMCMASTER-CARRIL 60126120.95$ 9/21/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALLINCOLN STREET GATE REPLACEMENT ROLLERS.PUBLIC WORKS/WTR PRODAMERICAN WATER WORKS AIL 6017480.00$ 9/21/2018 62295 TRAINING & TRAVELREGULATORY UPDATEPUBLIC WORKS/WTR PRODTHE HOME DEPOT #1902IL 6020227.95$ 9/21/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMETER SUPPLIES.PUBLIC WORKS/WTR PRODWATER PRODUCTS COMPANYIL 605042,175.00$ 9/21/2018 65055 MATERIALS TO MAINTAIN IMPROVEMENTSCOPPER TUBINGPUBLIC WORKS/WTR PRODPAYPAL *MSF8164CA 95131117.50$ 9/21/2018 62210 PRINTINGPRINTING OF FINAL REQUEST TICKETS.PUBLIC WORKS/WTR PRODPLATT ELECTRIC 800OR 9700559.11$ 9/21/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCONDUIT HANGERS.PUBLIC WORKS/WTR PRODINDUSTRIAL LADDER INC.FL 34104289.32$ 9/24/2018 65085 MINOR EQUIP & TOOLS10' A FRAME DOUBLE STEP LADDER.PUBLIC WORKS/WTR PRODMSCNY 11747338.27$ 9/25/2018 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPEDESTAL GRINDING WHEELS.PUBLIC WORKS/WTR PRODGIH*GLOBALINDUSTRIALEQFL 33144658.49$ 9/25/2018 65050 BUILDING MAINTENANCE MATERIALLOCKERS FOR THE LABORATORY.SEPTEMBER ALL OTHER TOTAL183,655.02$ December 10, 2018Page 14 of 1594 of 509
BMO Harris Bank Credit Card Statement for the Period Ending September 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATEPOSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION SUMMARY:LOCAL EVANSTON (246 TRANSACTIONS)30,717.76$ ALL OTHER NON-EVANSTON (451 TRANSACTIONS)152,937.26$ TOTAL 183,655.02$ December 10, 2018Page 15 of 1595 of 509
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Hitesh Desai, Chief Financial Officer
Tera Davis, Accounts Payable Coordinator
Subject: Amazon Credit Card Activity- BMO
Date: January 10, 2019
Recommended Action:
Staff recommends approval of the City of Evanston’s BMO Amazon Credit Card Activity
for the period ending September 26, 2018.
Summary:
Amazon Credit Card Activity – Period Ending September 26, 2018
BMO $ 5,837.31
Attachments:
Amazon September Credit Card Transactions
For City Council meeting of January 14, 2019 Item A3
Business of the City by Motion: Amazon Credit Card Activity
For Action
Memorandum
96 of 509
BMO Harris Bank Credit Card Statement for the Period Ending September 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATESUPPLIER POSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION ADMIN SVCS/FAC MGMTAMAZON.COM AMZN.COM/BIWA 9810964.50$ 8/30/2018 65050 BUILDING MAINTENANCE MATERIALPLUMBING EQUIPMENTADMIN SVCS/FAC MGMTAMZN MKTP USWA 9810939.98$ 8/31/2018 65050 BUILDING MAINTENANCE MATERIALWEST GATE MATERIALSADMIN SVCS/FAC MGMTAMZN MKTP USWA 98109220.19$ 8/31/2018 65085 MINOR EQUIP & TOOLSARC FLASH REPAIR TOOLSADMIN SVCS/FAC MGMTAMZN MKTP US*MT6218O82WA 9810955.99$ 8/31/2018 65085 MINOR EQUIP & TOOLSIPAD KEYBOARDADMIN SVCS/FAC MGMTAMAZON.COMWA 9810916.95$ 8/31/2018 65095 OFFICE SUPPLIESOFFICE MATERIALSADMIN SVCS/FAC MGMTAMZN MKTP USWA 9810939.99$ 9/5/2018 65050 BUILDING MAINTENANCE MATERIALTV MOUNTADMIN SVCS/FAC MGMTAMZN MKTP USWA 98109121.96$ 9/7/2018 65050 BUILDING MAINTENANCE MATERIALSIGNAGEADMIN SVCS/FAC MGMTAMAZON.COM*MT6KT5CH1WA 9810942.00$ 9/13/2018 65050 BUILDING MAINTENANCE MATERIALWATER GLASSES FOR COUNCIL CHAMBERADMIN SVCS/FAC MGMTAMZN MKTP USWA 981097.58$ 9/13/2018 65050 BUILDING MAINTENANCE MATERIALLADDER PLATFORM MATERIALSADMIN SVCS/FAC MGMTAMZN MKTP US*MT5EY74N2WA 9810932.85$ 9/13/2018 65050 BUILDING MAINTENANCE MATERIALLADDER PLATFORM MATERIALSADMIN SVCS/FAC MGMTAMZN MKTP USWA 981098.00$ 9/21/2018 65090 SAFETY EQUIPMENT DRILL STOPSADMIN SVCS/FAC MGMTAMZN MKTP US*MT07J0AA2WA 98109842.64$ 9/25/2018 65050 BUILDING MAINTENANCE MATERIALCONFERENCE ROOM SUPPLIESADMIN SVCS/FLEETAMAZON.COMWA 9810939.80$ 8/31/2018 65085 MINOR EQUIP & TOOLSTOOL FOR SHOP,COULD NOT FIND ANYWHERE ELSEADMIN SVCS/HUMAN RESAMZN MKTP USWA 9810925.99$ 9/6/2018 62160 EMPLOYMENT TESTING SERVICESSCALE FOR FITNESS TEST WEIGH IN FOR POLICE OFFICER CANDIDATES AND EMPLOYEE FITNESS TESTADMIN SVCS/INFO SYSAMAZON.COMWA 9810912.81$ 8/27/2018 62250 COMPUTER EQUIPMENT MAINTBATTERY FOR WEATHER STATION FOR BEACH OFFICEADMIN SVCS/INFO SYSAMAZON.COM AMZN.COM/BIWA 98109146.96$ 8/27/2018 62250 COMPUTER EQUIPMENT MAINTUPS BATTERY FOR CHANDLERADMIN SVCS/INFO SYSAMZN MKTP USWA 98109192.90$ 8/27/2018 62449 CITATION AND SECONDARY COLLECTABLECREDIT CARD POLE MOUNT FOR COLLECTORS OFFICEADMIN SVCS/INFO SYSAMZN MKTP USWA 9810969.49$ 8/28/2018 62250 COMPUTER EQUIPMENT MAINTKEYS SAFE FOR OFFICEADMIN SVCS/INFO SYSAMZN MKTP USWA 9810975.95$ 8/31/2018 62250 COMPUTER EQUIPMENT MAINT6GB TO 12GB MINI-SAS CABLES FOR DATA CENTER FILE SERVERADMIN SVCS/INFO SYSAMZN MKTP USWA 98109199.00$ 8/31/2018 62250 COMPUTER EQUIPMENT MAINTEPL UPS NETWORK MANAGEMENT CARD - GL 187.48.4862.65515 OTHER IMPROVEMENTSADMIN SVCS/INFO SYSAMZN MKTP US*MT9KI54G0WA 9810923.97$ 9/4/2018 62250 COMPUTER EQUIPMENT MAINTPHONE CORDSADMIN SVCS/INFO SYSAMAZON WEB SERVICESWA 98109285.34$ 9/4/2018 62341 INTERNET SOLUTION PROVIDERSAWS STORAGE GATEWAY SERVICEADMIN SVCS/INFO SYSAMZN MKTP USWA 98109996.73$ 9/5/2018 62250 COMPUTER EQUIPMENT MAINTEPL NETWORK CABINET, UPS, ADN NETWORK CAMERAS - GL 187.48.4862.65515 OTHER IMPROVEMENTSADMIN SVCS/INFO SYSAMZN MKTP USWA 9810999.99$ 9/7/2018 62250 COMPUTER EQUIPMENT MAINT22689 BLUERAY BURNER FOR CELLEBRITE WORKSTATION AT PDADMIN SVCS/INFO SYSAMAZON.COMWA 9810970.97$ 9/11/2018 62250 COMPUTER EQUIPMENT MAINTSPARE USB DRIVEADMIN SVCS/INFO SYSAMAZON.COM*MT14684D1WA 9810947.95$ 9/13/2018 62250 COMPUTER EQUIPMENT MAINTCIVIC BOILER ROOM UPS BATTERYADMIN SVCS/INFO SYSAMZN MKTP US*MT1AI7451WA 9810923.98$ 9/13/2018 62250 COMPUTER EQUIPMENT MAINTDISPLAY PORT LONG CABLESDecember 10, 2018Page 1 of 297 of 509
BMO Harris Bank Credit Card Statement for the Period Ending September 25, 2018REPORTS TO INTERMEDIATEMERCHANT NAMESUPPLIER STATESUPPLIER POSTAL CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION ADMIN SVCS/INFO SYSAMAZON PRIMEWA 98109119.00$ 9/14/2018 62250 COMPUTER EQUIPMENT MAINTAMAZON PRIME FEEADMIN SVCS/INFO SYSAMZN MKTP US*MT6B00NA0WA 9810947.50$ 9/20/2018 62250 COMPUTER EQUIPMENT MAINTPOWER SUPPLY BROCADE TAPE LIBRARY SWITCHADMIN SVCS/INFO SYSAMZN MKTP US*MT9OJ8NU0WA 98109479.00$ 9/20/2018 62250 COMPUTER EQUIPMENT MAINTLTE ROUTER FOR REMOTE CAMERA NODESADMIN SVCS/INFO SYSAMZN MKTP US*MT63P7A82WA 98109379.96$ 9/25/2018 62250 COMPUTER EQUIPMENT MAINTKVM DONGLES FOR SERVERSADMIN SVCS/INFO SYSAMZN MKTP US*MT7007A72WA 98109177.71$ 9/25/2018 62250 COMPUTER EQUIPMENT MAINTHARDDRIVE FOR REMOTE CAMERA NODESFIRE DEPARTMENTAMAZON.COMWA 98109250.28$ 9/7/2018 65010 BOOKS, PUBLICATIONS, MAPSTRAINING BOOKS-APPROVEDFIRE DEPARTMENTAMZN MKTP US*MT3873CO0WA 9810994.99$ 9/14/2018 65125 OTHER COMMODITIESRETIREMENT CASE-APPROVEDPOLICE DEPARTMENTAMZN MKTP USWA 98109285.46$ 9/4/2018 65090 SAFETY EQUIPMENT RAPID DEPLOYMENT BACK PACKSPOLICE DEPARTMENTAMZN MKTP US*MT5LA2E82WA 9810979.95$ 9/25/2018 65090 SAFETY EQUIPMENT METREX CAVIWIPES 12PK/160 SANITIZING WIPES FOR THE 9-1-1 CENTERPUBLIC WORKS/WTR PROD AMAZON PRIMEWA 98109119.00$ 9/17/2018 62360 MEMBERSHIP DUESAMAZON PRIME MEMBERSHIP.-APPROVEDSEPTEMBER AMAZON TOTAL5,837.31$ December 10, 2018Page 2 of 298 of 509
For City Council meeting of January 14, 2019 Item A4
Business of the City by Motion: Chandler Newberger Center Roof Restoration
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
Shane Cary, Architect/Project Manager
Subject: Chandler Newberger Community Center Roof Restoration
Date: January 14, 2019
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract for
Chandler-Newberger Roofing Restoration with Garland/DBS, Inc. (3800 East 91st St,
Cleveland, OH) in the amount of $214,073.
Funding Source:
Funding for this work will be from the Capital Improvement Fund 2019 General
Obligation Bonds (Account No. 415.40.4119.65515-619002), which has a budget of
$225,000, all of which is remaining.
Livability Benefits:
Built Environment: Enhance public spaces
Health & Safety: Enhance resiliency to natural & human hazards
Background Information:
Constructed in 1980, the Chandler-Newberger Community Center (Chandler) serves as
an important recreation center for Evanston. The existing 12,000 square foot facility
includes a gymnasium, racquetball court, multipurpose activity room, locker
rooms/restrooms and staff offices. Chandler has a built-up asphalt roof on a metal deck.
In 2016, the City performed a condition assessment of roofs throughout the City of
Evanston’s facilities. Chandler was assessed as a part of this report which indicated that
its roof requires restoration. On December 10, 2018, City Council approved a contract
with Amber Mechanical Contractors, Inc. to replace three of the rooftop units at
Chandler as part of an HVAC improvement project. As the needed roofing work benefits
from the removal and replacement of the HVAC units, performing the HVAC and roof
Memorandum
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restoration project in coordination with each other is cost-effective and improves the
quality of the installation.
The following is a list of the needed scope for roof restoration:
• Coordinating with HVAC technicians to install flashings for new RTU’s installed
by Amber Mechanical Contractors, Inc. as a part of City of Evanston Bid 18-56.
• Repair any blisters present in the existing cap sheet.
• Remove any loose debris and thoroughly clean the roof field.
• Apply primer and base coat to prepare for new roofing membrane application.
• Install one new layer of reinforcement.
• Install the top coat.
To complete this project, staff is recommending utilizing the U.S. Communities
procurement process. Garland/DBS, Inc. is the selected U.S. Communities vendor for
roofing and masonry work. Under this arrangement, Garland supplies the materials,
design services and construction management, while they bid labor to local prequalified
companies. The City has previously contracted with Garland through the U.S.
Communities process for replacement of four roofs in 2016 and five roofs in 2014 at the
Water Treatment Plant. In 2017, the City contracted with Garland to provide roof
improvements at the Fog Houses, Ecology Center and miscellaneous park buildings. In
2018, the City contracted with Garland to replace the roofs at Mason Park Fieldhouse
and Fire Station 2. These projects were well managed and were completed on time and
on budget.
Analysis:
For this project, Garland sent the contract documents to the following local prequalified
contractors. The following bids were received by Garland on November 9, 2018.
Contractor Address Bid Price
G.E. Riddiford Company, Inc.
2333 Hamilton Road
Arlington Heights, IL 60005 $214,073
DCG Roofing Solutions
2045 Janice Avenue
Melrose Park, IL 60160 $219,166
R.B. Crowther Co.
38045 Pine Bluff Road
Morris, IL 60450 $228,286
R.E. Burke Roofing
7667 Gross Point Road
Skokie, IL 60077 Non-responsive
Garland solicited pricing from one M/W/EBE firm, R.E. Burke Roofing & Sheet Metal.
R.E. Burke Roofing was not responsive. A memo reviewing compliance with the
M/W/EBE program goals is attached. Staff therefore recommends the award of the
lowest cost proposal as provided by Garland/DBS, Inc. in the amount of $214,073.
Attachments:
Garland/DBS Roofing Material and Services Proposal
M/W/EBE Review Memo
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1.
2.
3.
4.
5.
6.
7.
8.
6.
7. Allow coating to cure for 24 hours minumum.
Thoroughly power-wash/broom the entire work area using a detergent such as Simple
Green or equivalent if necessary.
Apply Garla Block Primer to newly installed roofing membrane at a rate of 0.5 gal/sq
prior to base coat.
ROOFING MATERIAL AND SERVICES PROPOSAL
Chandler Newberger
City of Evanston
1028 Central Street
Evanston, IL 60201
Garland/DBS, Inc.
3800 East 91st Street
Cleveland, OH 44105
Phone: (800) 762-8225
Fax: (216) 883-2055
Apply coating of White-Knight LO Base Coat at a rate of 3.5 gallons per square.
Roll out one layer of Poylester Fiber reinforcement,embedding the fiber deeply into the
base coat.
Date Submitted: 11/09/2018
Proposal #: 25-IL-181165
Repair any blisters present in the existing cap sheet using rolls of Stressply IV Mineral
Cap Sheet.
Remove any loose debris from the roof field.
MICPA # 14-5903
Illinois General Contractor License #: Lic# 104.015673
Scope of Work:
Contractor is responsible for coordinating with HVAC technicians to install flashings as
new RTU's are installed.
Flashings are to be made with Stressply IV Cap Sheet a minuimum of 8 inches in
height above the roof field.
Purchase orders to be made out to: Garland/DBS, Inc.
Please Note: The following budget/estimate is being provided according to the pricing
established under the Master Intergovernmental Cooperative Purchasing Agreement (MICPA)
with Cobb County, GA and U.S. Communities. This budget/estimate should be viewed as the
maximum price an agency will be charged under the agreement. Garland/DBS, Inc.
administered a competitive bid process for the project with the hopes of providing a lower market
adjusted price whenever possible.
Apply coating of White-Knight LO Top Coat at a rate of 2 gallons per square.
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Item #Unit Price Quantity Unit Extended Price
20.20.01
17.86$ 1,000 SF 17,860$
12.42.01
7.64$ 3,500 SF 26,740$
15.23
5.43$ 13,000 SF 70,590$
15.24
2.72$ 13,000 LF 35,360$
150,550$
NEW FLASHINGS FOR ROOFING SYSTEMS &
RESTORATION OPTIONS: Torch Applied Flashings
-
Minimum 1 Ply of Torch Base and Torch Mineral
Cap Sheet; Torch Applied: FLASHING OPTION: -
BASE PLY: SBS Modified Polyester/Fiberglass
Reinforced Base Torch Applied Flashing Ply - 80
lbf/inch tensile (ASTM D 5147); TOP PLY: ASTM D
6162 SBS Fiberglass/Polyester Reinforced Modified
Bituminous Sheet Material Type III - 300 lbf/in
Tensile Torch Applied Membrane
Sub Total Prior to Multipliers
Line Item Pricing
Item Description
2-PLY ROOF SYSTEMS - COMBINATIONS OF A
BASE PLY & A CAP SHEET (TOP PLY)
PLEASE NOTE: BASE PLY & CAP SHEET
COMBINATIONS MUST BE APPROVED BY THE
MANUFACTURER: ROOF CONFIGURATION
1 Ply of Torch-Applied Cap Sheet Installed with
Torch Application and Finished with a Flood Coat &
Aggregate in Cold Process Modified Asphalt:
ROOFING MEMBRANE OPTION: - ASTM D 6162
SBS Fiberglass/Polyester Reinforced Modified
Bituminous Sheet Material Type III - Minimum of
300 lbf/in tensile Torch-Applied Membrane
RESTORATIONS - RECOATING OF EXISTING
ROOF SYSTEMS : LINEAR FOOT COST -
REINFORCE SEAMS OF UREATHANE
RESTORATION SYSTEM
Add/Deduct for Reinforcing the Seams when Using
an Elastomeric Urethane Coating; Seams Need 2
1/2" Gallons per Sq. w/ Reinforcement.
RESTORATIONS - RECOATING OF EXISTING
ROOF SYSTEMS : ELASTOMERIC URETHANE
COATING FOR SMOOTH OR MINERAL
SURFACED MODIFIED ROOFS
Power wash & Clean with TSP or Simple Green; Use
Portable Blowers the Clear the Roof of Moisture;
Install Base Coat / Top Coat as Specified (Urethane
2 Gallons per Sq.)
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22.46
15%%22,582.50$
22.11
30%%45,165$
218,298$
218,298$
Garland/DBS Price Based Upon Local Market Competition:214,073$
Garland/DBS Price Based Upon Local Market Competition: Alternate Restoration
G.E. Riddiford Company, Inc.
DCG Roofing Solutions, Inc.
R.B. Crowther Co.
RE Burke
Unforeseen Site Conditions:
Drain Replacement per Drain
Decking Replacement per Sq. Ft.
Clarifications/Exclusions:
1.
2.
3.
4.
5.
6.
7.
Respectfully Submitted,
Steve Rojek
Garland/DBS, Inc.
(216) 430-3613
If you have any questions regarding this proposal, please do not hesitate to call me at my
number listed below.
Steve Rojek
JOB SITE SPECIFIC MULTIPLIERS APPLIED TO
EACH LINE ITEM ON ASSOCIATE JOB:
MULTIPLIER - LIMITED / OBSTRUCTED /
DIFFICULT ROOF ACCESS
Multiplier Applied when Access to the Roof is Limited
to Specific Entry Points, Equipment & Materials
Cannot be Lifted by Crane on the Roof, or Access is
Dependent Upon Road Closure
Sub-Totals After Multipliers
JOB SITE SPECIFIC MULTIPLIERS APPLIED TO
EACH LINE ITEM ON ASSOCIATE JOB:
MULTIPLIER - ROOF SIZE IS GREATER THAN
10,000 SF, BUT LESS THAN 20,000 SF
Multiplier Applied when Roof Size is Less than
20,000 SF, but Greater than 10,000 SF Fixed Costs:
Equipment, Mobilization, Demobilization, Disposal, &
Set-Up Labor are Not Completely Absorbed Across
Roof Area
Base Bid Total Maximum Price of Line Items under the MICPA:
Sales and use taxes are excluded. Please issue a Tax Exempt Certificate.
Proposal pricing valid through 1/31/2019.
214,073$
219,166$
228,286$
3,420$
12.54$
No Response
Any work not exclusively described in the above proposal scope of work is excluded.
Permits are excluded.
Bonds are included.
Plumbing, Mechanical, Electrical work is excluded.
Masonry work is excluded.
Temporary protection is excluded.
103 of 509
Chandler Newberger Community Center Roof Restoration, 01.14.2019
To: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
Shane Cary, Architect/Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: Chandler-Newberger Community Center Roof Restoration
Date: January 14, 2019
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City has established a 25% M/W/EBE subcontracting
participation goal for general contractors. However, Chandler-Newberger
Community Center Roof Restoration precludes subcontracting opportunities.
Therefore, a waiver is granted.
Cc: Hitesh Desai, Chief Financial Officer
Memorandum
104 of 509
For City Council meeting of January 14, 2019 Item A5
Business of the City by Motion: Sherman Ave Extension Water Main Engineering
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
Subject: Consulting Contract Amendment #4, Water Main Engineering Services for
Sherman Avenue between Church Street and Davis Street
Date: January 14, 2019
Recommended Action:
Staff recommends City Council authorize the City Manager to amend an existing
engineering services contract for the Fountain Square Renovation Project (RFP No. 15-
68) with Christopher B. Burke Engineering, Ltd (9575 W. Higgins Road, Suite 600,
Rosemont, IL 60018), in the amount of $16,618.45. This will modify the existing
agreement amount from $1,049,412.79 to $1,066,031.24.
Funding Source:
Funding is available through the Water Fund Capital Improvement Program (Account
No. 513.71.7330.62145.418028).
Livability Benefits:
Built Environment: Enhance public spaces; Provide compact and
complete streets and neighborhoods
Education, Arts & Community: Preserve and reuse historic structures and sites
Background Information:
On December 10, 2018, the City Council approved the construction of the Sherman
Avenue Improvements project, which included streetscape, resurfacing, and streetlight
improvements on Sherman Avenue, Church Street to Davis Street. Christopher B.
Burke Engineering (CBBEL) is currently under contract to design and provide
construction engineering services for this work. The water main on this block of
Sherman Avenue was installed prior to 1907 and is only 6-inch in diameter. Replacing
the water main was not included in the original engineering or construction scope of
work due to the lack of funding. However, as the final allocation of TIF funding was
determined, funding became available for the replacement of the water main.
Memorandum
105 of 509
Analysis:
CBBEL provided the design of the new 8-inch diameter water main for this block at no
additional cost to the City. However, CBBEL has requested an additional fee to
address the required engineering services during construction associated with this work.
The water main installation and testing will lengthen the duration of the construction
work by at least ten days. Additionally, because water main installation requires more
coordination with surrounding business to keep them informed of the progress, parking
restrictions and water service interruptions, staff requested CBBEL to provide an
additional 24 hours of engineering services for these activities.
A copy of the consultant’s fee, broken out by task and subtask as well as an amended
scope is attached for reference. Staff recommends approval of this amendment in order
to provide suitable construction engineering of the water main installation and business
coordination. Construction of this project is anticipated to begin in April of 2019 with
completion expected in June of 2019.
Legislative History:
October 19, 2015, City Council authorized proceeding with RFP (Item SP4)
February 22, 2016, City Council approved Phase 1 planning contract with CBBEL
July 11, 2016, City Council approved Phase 2 design contract with CBBEL (Contract
Amendment #1)
March 13, 2017, City Council approved Phase 3 construction engineering contract with
CBBEL (Contract Amendment #2)
January 22, 2018, City Council approved Change Order 1 to the construction
engineering contract with CBBEL
August 13, 2018, City Council approved Change Order 2 to the construction
engineering contract with CBBEL
August 13, 2018, City Council approved Sherman Avenue design and construction
engineering services with CBBEL (Contract Amendment #3)
Attachments:
Consultant amendment proposal
Contract amendment
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RFP 15-68 Fountain Square Renovations
Sherman Avenue Streetscape Improvements
Project Scope Modifications
(Contract Amendment No 4)
As part of the Fountain Square Renovation project (Bid No. 17-05) Change Order No. 3, CBBEL
prepared plans, specifications and estimates for the Sherman Avenue Streetscape
Improvements project. During the design process, the City of Evanston extended the scope of
work to include approximately 560 feet of water main improvement. The construction increase
for water main installation is approximately $175,000 and 10 additional working days. Due to
underground work, this will also require additional business/public outreach.
CBBEL has prepared plans, specifications and detailed estimate for additional work. This
included water main plan and profile sheets and details. CBBEL was able to provide these
additional services within the prior work authorization.
CBBEL will also perform IEPA permitting and construction observations while the contractor is
performing the water main installation.
Exhibit K has been modified to reflect the above and a detailed CECS is attached for your use.
N:\EVANSTON\150642\Admin\Change Order 4\20181226_Fountain Square Contract Amendment 4 Scope.docx
107 of 509
Exhibit K
Proposal Cost Table
Fountain Square Change Order 4
Task Consultant/Subconsultant Cost
Phase I
Topographic Survey CBBEL 14,709.06$
Photometric Study CBBEL 14,951.81$
Traffic Counts and Data Collection CBBEL/Fish 14,014.05$
Traffic Operations Analysis CBBEL 13,195.77$
Parking Assessment CBBEL 3,880.08$
Meetings and Final Report CBBEL/Teska 13,066.49$
Historical and Cultural Summary Teska 4,607.16$
Safety Assessment CBBEL 5,664.61$
84,089.04$
Concept Design Teska/Waterwerx/CBBEL 57,100.70$
Public Outreach Teska/CBBEL 39,531.75$
Public Arts RFP Preparation Teska/CBBEL
96,632.46$
Phase 2
Construction Documents CBBEL/Teska/Waterwerx 191,326.82$
Fountain Vault Design CBBEL $10,000.00
Grove Street Signal Design CBBEL $10,000.00
211,326.82$
Bidding and Negotiations CBBEL/Teska 7,249.56$
7,249.56$
Phase 3
Construction Engineering CBBEL/Teska/Waterwerx 345,634.02$
Construction Engineering Change Order No. 1 197,906.79$
Construction Engineering Change Order No. 2 39,113.01$
Design/Construction Observations for Sherman Avenue 64,861.10$
Consturction Engineering Change Order No. 4 ‐ Full‐Time Inspection 16,618.45$
664,133.37$
1,063,431.24$
Direct
Costs 2,600.00$
1,066,031.24$
February 9, 2017
Revised February 16, 2017
Revised November 17, 2017
Revised December 6, 2017
Revised January 2, 2018
Revised July 19, 2018
Revised July 31, 2018
Revised December 27, 2018
N:\EVANSTON\150642\Change Order 2
Task 1 ‐ Data Collection and Studies
Task 2 ‐ Concept Design
Task 3 ‐ Construction Document Development
Task 4 ‐ Bidding and Negotiations
Task 5 ‐ Construction Engineering
Subtotal
Subtotal
Subtotal
Subtotal All Tasks
Reimbursable Expenses
Grand Total
Subtotal
Subtotal
108 of 509
DF-824-039REV 12/04AVERAGE HOURLY PROJECT RATESFIRMChristopher B. Burke Engineering, Ltd.Local AgencyCity of EvanstonSection DATE12/27/18Project0Job No:0SHEET1OF5PAYROLLAVGTOTAL PROJECT RATESIEPA PermitPublic/Business Outreach Water Main Construction O HOURLY Hours% Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % WgtdCLASSIFICATIONRATESPart. AvgPart. AvgPart. AvgPart. AvgPart. AvgPart. AvgPRINCIPAL70.000 ENGINEER VI69.500 ENGINEER V64.099492.16% 59.06 24100.00% 64.0970100.00% 64.09 ENGINEER IV52.1087.84% 4.098100.00% 52.10 ENGINEER III45.950 ENGINEER I/II32.440 SURVEY V70.000 SURVEY IV63.500 SURVEY III58.000 SURVEY II*42.000 SURVEY I*33.500 ENGINEERING TECHNICIAN V 63.000 ENGINEERING TECHNICIAN IV 46.750 ENGINEERING TECHNICIAN III 48.250 ENGINEERING TECHNICIAN I/II* 34.630 CAD MANAGER 60.170 ASST. CAD MANAGER51.330 CAD II *44.500 GIS SPECIALIST III47.600 GIS SPECIALIST I/II*30.250 LANDSCAPE ARCHITECT54.000 ENVIRONMENTAL RESOURCE SPECIA66.250 ENVIRONMENTAL RESOURCE SPECIA51.440 ENVIRONMENTAL RESOURCE SPECIA40.180 ENVIRONMENTAL RESOURCE SPECIA31.130 ENVIRONMENTAL RESOURCE TECHN38.500 ADMINISTRATIVE*34.980 ENGINEERING INTERN15.750 TOTALS102100% $63.15 8 100.00% $52.10 24 100% $64.09 70 100% $64.09 0 0% $0.00 0 0% $0.00PREPARED BY THE AGREEMENTS UNITPrinted 12/27/2018 8:27 AM109 of 509
DF-824-039REV 12/04COST ESTIMATE OF CONSULTANT SERVICESFIRMChristopher B. Burke Engineering, Ltd.DATE 12/27/18Local AgencyCity of EvanstonOVERHEAD RATE 123.20%Section COMPLEXITY FACTOR 0ProjectJob No:Cost Plus Fixed Fee 2 14.50% [DL+R(DL) +1.4(DL)+IHDC]DBEOVERHEAD IN-HOUSEOutside SERVICES% OFDROPITEMMANHOURS PAYROLL&DIRECT FIXED DirectBYDBE TOTAL GRANDBOXFRINGE BENF COSTS FEECosts OTHERS TOTALTOTAL(A)(B)( C )(D)(E)(F)(G)(H)(B-G)IEPA Permit8 416.80 513.50145.05 1,075.34 6.47%Public/Business Outreach24 1,538.16 1,895.01535.28 3,968.45 23.88%Water Main Construction Observation70 4,486.30 5,527.121,561.23 11,574.65 69.65% Subconsultant DL 0.00TOTALS102 6,441.26 7,935.63 0.00 2,241.56 0.00 0.00 0.0016,618.45100.00%DBECOST PLUS FIXED FEEPREPARED BY THE AGREEMENTS UNITPrinted 12/27/2018 8:28 AM110 of 509
CITY OF EVANSTON
CONTRACT AMENDMENT
Amendment No. 004
Date: 01/14/2019
Agreement Date: 02/23/2016
PROJECT: Fountain Square Renovations
OWNER: City of Evanston
CONSULTANT: Christopher B. Burke Engineering, Ltd.
The following changes are hereby made to the AGREEMENT:
Provide construction engineering services for water main work and business
coordination associated with the Sherman Avenue Improvement Project. See
attachment for additional information.
Change to CONTRACT PRICE: $16,618.45
Original BASE CONTRACT PRICE: $ 183,321.50
Current CONTRACT PRICE $ 1,049,412.79
Total change in CONTRACT PRICE for this AMENDMENT $ 16,618.45
The CONTRACT PRICE including this AMENDMENT will be $ 1,066,031.24
Original Date for Contract Completion 12/31/2016
Current Date for Contract Completion 09/30/2019
Time Extension (in calendar days) 0 days
Modified Date for Contract Completion 09/30/2019
Approved by (Owner):
City of Evanston Date
Accepted by (Consultant):
Christopher B. Burke Engineering, Ltd. Date
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For City Council meeting of January 14, 2019 Item A6
Business of the City by Motion: Church Street Harbor Renovation Change Order
For Action
To: Honorable Mayor and members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Capital Planning and Engineering Bureau Chief
Stefanie Levine, Senior Project Manager
Shane Cary, Architect/Project Manager
Subject: Church Street Harbor Renovations (Bid No. 18-25) Change Order No. 1
Date: January 14, 2019
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute Change
Order No. 1 to the Church Street Harbor Renovation contract (Bid No. 18-25) with
Kovilic Construction Co. (3721 N. Carnation Street, Franklin Park, IL) in the amount of
$25,440.00 and providing a time extension of 140 days. This change order will increase
the overall contract amount from $891,000 to $916,440 and will change the date of
substantial completion from December 14, 2018 to April 30, 2019.
Funding Source:
Funding for the change order will be provided from the General Fund (Account
100.30.3065.65050 – 516002), which has a budget of $36,000, all of which is
remaining.
Livability Benefits:
Built Environment: Enhance public spaces and manage water resources responsibly
Health & Safety: Promote healthy, active lifestyles
Improve emergency prevention and response
Background Information:
On 05/29/18, the City Council approved a contract with Kovilic Construction Co. for the
reconstruction of the South Pier at the Church Street Harbor. The construction is
largely complete, and the new South pier is operating as intended. This change order
includes the following two items to be considered:
1. Time extension for final completion – Currently a few items were not installed
prior to winter conditions setting in. These items include the emergency
ladders, the cleats, and protective fencing. With the current winter conditions,
it is best for this work to be completed in the spring of 2019. The harbor is not
Memorandum
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in use during these months and delaying the installation allows the remaining
items to avoid the ravages of one winter season. The work is expected to be
completed before the boating season. Staff therefore recommends approving
a time extension of 140 days, changing the contract completion date from
December 14, 2018 to May 3, 2019.
2. Addition of annual spring dredging services – Each year, there is
maintenance dredging required at the Church Street Harbor which is
performed in the Spring prior to opening the Harbor to the public. The last
couple of years this dredging work has been performed by Kovilic
Construction. Kovilic was selected in those years by a competitive bid
process. Since, Kovilic will be mobilized for the installation of the final items
on the harbor renovation, it will be slightly less expensive to add the dredging
work to the current contract. Last year the city contracted with Kovilic and
Illinois Truck and Equipment for a combined cost of $30,510. This year the
cost for this same service is $25,440. Therefore, the City will realize a $5,070
savings over last years’ effort by adding the work to the open contract with
Kovilic.
Legislative History:
On 04/25/2016, City Council approved award of the Engineering Services to
SmithGroup JJR.
On 05/29/2018, City Council approved award of the construction contract to Kovilic
Construction Co.
Attachments:
Change Order Form
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CITY OF EVANSTON
CHANGE ORDER
Order No. 001
Date: 12/15/2018
Agreement Date: 6/7/18
PROJECT: Church Street Harbor Renovation
OWNER: City of Evanston
CONTRACTOR: Kovilic Construction Co.
The following changes are hereby made to the AGREEMENT:
Dredging of Harbor – Option B, Spreading of dredged material
by City of Evanston $25,440.00
Total Change $ 25,440.00
Change to CONTRACT PRICE: $25,440.00
Original CONTRACT PRICE: $ 891,000.00
Current CONTRACT PRICE adjusted by previous CHANGE ORDERS $ 891,000.00
Total change in CONTRACT PRICE for this CHANGE ORDER $ 25,440.00
The CONTRACT PRICE including this CHANGE ORDER will be $ 916,440.00
Original Contract Date 12/14/2018
Requested Extension 140 Days
New Contract Date 5/3/2019
Approved by (Owner):
City of Evanston Date
Accepted by (Contractor):
[Kovilic Construction.] Date
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For City Council meeting of January 14, 2019 Item A7
Business of the City by Motion: Change Order 2018 50/50 Sidewalk Improvement
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Rajeev Dahal, Senior Project Manager
Subject: 2018 50/50 Sidewalk Replacement Project (Bid No. 18-14)
Change Order No. 3
Date: December 21, 2018
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute Change
Order No. 3 to the contract for the 2018 50/50 Sidewalk Replacement Project (Bid No.
18-14) with Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL 60076)
in the amount of $4,938.40. This change order will increase the final contract amount
from $237,877.00 to $242,815.40.
Funding Source:
Funding will be provided from the Capital Improvement Program (CIP) 2018 General
Obligation Bonds (Account No. 415.40.4118.65515-418021) for Traffic Calming, Bicycle
and Pedestrian Improvements. This line item has and FY 2018 budget of $300,000 of
which $45,261.30 is remaining.
Livability Benefits:
Built Environment: provide complete streets; promote diverse transportation mode
Health & Safety: promote healthy and active lifestyles
Background:
The City Council awarded the 2018 50/50 Sidewalk Replacement Project to Schroeder
& Schroeder Inc. on April 23, 2018. This project provides for the replacement of
sections of deteriorated sidewalk at the request of the property owner as a 50/50 cost
share with the City. The scope of Change Order No. 1 included the removal of
sidewalk brick pavers; concrete sidewalk installation, curb and gutter work at the north
east corner of Sherman Avenue and Grove Street. Change Order No. 2 included the
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installation of concrete pads at the approved CTA bus stop locations on Dodge Avenue
between Main Street and Oakton Street.
This change order includes work completed to improve sidewalks and ADA ramps
citywide to accommodate late requests received via the 3-1-1 system to fix hazardous
sidewalk conditions and resident requests to participate in the program. Approximately
30,300 square feet of sidewalk improvements were completed at 156 locations under
this program in 2018.
Attachments:
Change Order No. 3
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For City Council meeting of January 14, 2019 Item A8
Business of the City by Motion: Street Condition Rating – Change Order #1
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Sat Nagar, P.E., Senior Project Manager
Subject: Comprehensive Pavement Condition Evaluation and Right-of-Way
Asset Management (Bid # 18-01) – Change Order #1
Date: January 8, 2019
Recommended Action:
Staff recommends City Council authorize the City Manager to approve Change Order
No. 1 to the agreement with Infrastructure Management Services L.L.C (1775 Winnetka
Circle, Rolling Meadows, IL 60008) that would extend the existing contract completion
deadline from December 21, 2018 to February 28, 2019.
Funding Source:
There is no cost associated with this change order.
Livability Benefits:
Equity & Empowerment: Ensure equitable access to community assets
Health & Safety: Promote healthy, active lifestyles
Reduce Environmental Impact: Reduce Greenhouse gas emissions
Background:
The City Council approved a contract with Infrastructure Management Services L.L.C
(IMS) in April 2018, to assist in developing a Five-Year Street Resurfacing Plan
prioritizing the streets to be paved based on the pavement condition and water main
replacement priority. As part of the street condition survey, the consultant was asked to
develop an inventory of the public right-of-way assets. The right-of-way (R.O.W.)
assets include different types of signs, pavement markings, pavement striping and bike
racks located within the public R.O.W . The right-of-way asset inventory will assist the
City maintenance crew in replacing the signs and striping in a timely fashion as well
keeping track of the cost associated with the work.
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Analysis:
IMS completed the field survey and data analysis for the street condition analysis. The
street condition data is being analyzed to develop the five-year street resurfacing
program. The ROW asset data was collected by the IMS field crew and is being
processed by the IMS sub consultant. The street sign images collected as part of the
ROW asset data was not acceptable to the City staff. IMS conducted an additional field
survey to collect better quality images of the signs for the second time. Additional time
is required to complete the processing and extraction of these ROW assets. The
additional time requirement was communicated by the consultant to the City staff in mid-
December. Since there is one Council meeting in December, we are bringing the time
extension to the January meeting. Considering the additional field work performed by
IMS, staff recommends the contract time extension be approved.
Legislative History:
On April 9, 2018, City Council approved contract with IMS for Pavement Condition
Evaluation and Right-of-Way Asset Management
Attachments:
Change Order No. 1
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CITY OF EVANSTON
CHANGE ORDER
Order No. 001
Date: 1/8//2019
Agreement Date:
PROJECT: Comprehensive Pavement Condition Evaluation and Right-of-Way (Bid # 18-01)
OWNER: City of Evanston
CONTRACTOR: Infrastructure Management Services L.L.C
The following changes are hereby made to the AGREEMENT:
The right-of-way asset data collection was repeated to improve the quality of the sign
images as part of the right-of-way asset data. The additional sign inventory data
requires extended time for processing.
Change to CONTRACT PRICE: $0
Original CONTRACT PRICE: $ 206,720
Current CONTRACT PRICE adjusted by previous CHANGE ORDERS $ n/a
Total change in CONTRACT PRICE for this CHANGE ORDER $ 0
The CONTRACT PRICE including this CHANGE ORDER will be $ 206,720
Original Date for Contract Completion December 21, 2016
Time Extension (in calendar days) 69 days
Modified Date for Contract Completion February 28, 2019
Approved by (Owner):
City of Evanston Date
Accepted by (Contractor):
Infrastructure Management Services L.L.C Date
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For City Council meeting of January 14, 2019 Item A9
Business of the City by Motion: SAFEbuilt, Inc. Contract – Plan Review
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Johanna Leonard, Director of Community Development
Gary Gerdes, Building and Inspection Services Manager
Jim Hurley, Management Analyst
Subject: Approval of Contract with SAFEbuilt, Inc., for Supplemental Plan Review
and Inspection Services
Date: January 14, 2019
Recommended Action:
Staff recommends that the City Council authorize the City manager to enter into an
agreement with SAFEbuilt, Inc. (3755 Precision Drive, Loveland, CO 80538) for
Supplemental Plan Review and Inspection Services from April 1, 2019 – March 31,
2021 with three one-year options to renew. SAFEbuilt has reiterated their commitment
to provide quality services in a timely, well-qualified and resourceful manner.
Funding Source:
Funding will be from the Building Inspection Services – Plan Review Services Fund
(Account 100.21.2126. 62464), with a FY19 budget of $75,000.
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Background:
Supplemental plan review and inspection services provide flexibility based on level of
demand from building contractors and developers. The back-up service allows City staff
to control costs during winter months and provide quality plan review and inspection
services during peak construction season. Additionally staff can temporarily fill positions
during vacancies, sick or vacation leave for full-time City staff.
In 2013, the City of Evanston along with the Villages of Glenview, Kenilworth, Wilmette
and Winnetka hired SAFEbuilt through a joint Request for Proposal (RFP). Each
Municipality signed an individual agreement with the vendor with a different contract
commencement and completion date. The City’s contract expired March 30, 2016 and
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the City re-bid for services, which was again awarded to SAFEbuilt. The current
agreement expires March 31, 2019.
In 2018, the City along with twelve municipalities issued a joint development services
RFP. Municipalities have the option to select multiple or different vendors for individual
services identified in the RFP. The City received four (4) bids from: (1) SAFEbuilt
(Loveland, CO with local office in Park Ridge, IL), (2) T.P.I. Building Code Consultants,
Inc. (South Elgin, IL) (3) HR Green (McHenry, IL with office in Evanston, IL) and (4)
Globetrotters Engineering Corporation (Chicago, IL). A bid summary sheet is provided
in Appendix A for review.
Staff conducted thorough research on all vendors and compared their bids based on
experience, cost, references and qualifications to provide requested back-up services to
the City. Additionally staff participated in joint interviews to learn about bidder operation
and business processes.
The lowest bid was submitted by the City’s current back-up plan review and inspection
services vendor, SAFEbuilt, Inc. Table A provides a pricing comparison between 2018
and 2019. The hourly rate for building inspection services will increase from $72.50 to
$73, while the rate for building plan review services will decrease from $84.75 to $74,
with future annual increases based upon the Consumer Price Index. The rate for plan
review services will decrease due to vendor’s improved processes for providing as-
needed services and the scale of communities participating in the joint RFP. The new
pricing schedule will result in an estimated $8,000 in savings in 2019.
Table A: Pricing Comparison for SAFEbuilt, Inc., Services
The proposed contract is for two (2) years with three one-year options to renew. Staff
remains pleased with the exceptional on-demand services provided by vendor in the
last five (5) years and would like to continue this partnership.
Attachments:
Appendix A – Proposal summary sheet
Appendix B – Professional Services Agreement
Vendor Service 2018 Hourly
Rate
2019 Hourly
Rate
Commercial, Multi-Family,
Single Family Plan
Reviewer
$84.75 $74
Building, Mechanical,
Plumbing and Electrical
Inspections
$72.50 $73
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Proposal Summary Sheet
Rate Comparison for Development Services RFP
Service SAFEbuilt, Inc.
T.P.I. Building
Code
Consultants,
Inc. HR Green, Inc.
Globetrotter
Engineering
Corp.
Residential and
Commercial Plan
Reviews $74.00 $120.00 $115.00 $115.42
Electrical, Plumbing
and Mechanical
Inspections $73.00
$84; $80 for
Plumbing No submittal $115.64
Code Enforcement $58.00 $67.00 No submittal $149.44
Permit Technician $46.25 $65.00 No submittal $62.38
Vendor Summary
Business
Name
Minimum
Hour
Requireme
nt
Electron
ic Plan
Review
Years
in
Busine
ss
Additional
Licenses or
Expertise
24 Hour
Assistanc
e
Travel
Time
Charges
Other
Municipaliti
es Services
(IL)
HR Green,
Inc.
No Yes 105 Environment
al
compliance,
Stormwater,
Disabled
Access
compliance,
Fire Code,
ICC Certified
Master Code
7a.m -
7p.m.
Central
Work Day
No Elk Grove,
Bolingbrook,
DeKalb, Des
Plaines,
Elgin,
Aurora, Oak
Park
Globetrott
er
Engineerin
g Corp.
No Yes 44 LEED
Accredited
Professional
s, Certified
Commissioni
ng Agents,
Certified
Floodplain
Managers
24/7
answering
services to
respond to
all
emergenci
es
No City of
Chicago
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SAFEbuilt,
Inc.
Two
inspections
per hour on
day
scheduled
Yes 26 Master Code
Professional
s, ICC
Certified,
Architects
Can
schedule
within 24
hours
No Glenview,
Kenilworth,
Morton
Grove,
Palatine,
Winnetka
T.P.I.
Building
Code
Consultan
ts, Inc.
One hour
minimum
for
inspections
Yes, but
paper
review is
strongly
preferred
21 Master Code
Professional
s for fire
protection,
accessibility,
energy
On-Call
Emergenc
y
inspection
s
One hour
minimum
for plan
review
and
inspection
s; free if
four (4) or
more
consecuti
ve hours
Arlington
Heights,
Downer's
Grove, Elk
Grove,
Highland
Park,
Schaumbur
g,
Lincolnwood
, South
Elgin
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CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional
services for
City of Evanston – Backup Inspection and Plan Review Services
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this ___
day of ________________, 20___, between the City of Evanston, an Illinois municipal
corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter
referred to as the “City”), and Safebuilt Illinois, LLC, with offices located at 3755 Precision
Drive Suite 140 Loveland, CO 80538 (hereinafter referred to as the “Vendor”).
Compensation for all basic Services (“the Services”) provided by the Vendor pursuant to the
terms of this Agreement shall not exceed $100,000.
I. COMMENCEMENT DATE
Vendor shall commence the Services on April 1, 2019 or no later
than three (3) DAYS AFTER City executes and delivers this
Agreement to Vendor.
II. COMPLETION DATE
Vendor shall complete the Services by March 31, 2021. The parties may agree to
extend this Agreement after the completion date for three (3) one (1) year renewals
only upon written agreement by both parties.
III. PAYMENTS
City shall pay Vendor those fees as provided here: Payment shall be made
upon the completion of each task for a project, as set forth in Exhibit A –
Project Milestones and Deliverables. Any expenses in addition to those set
forth here must be specifically approved by the City in writing in advance.
IV. DESCRIPTION OF SERVICES
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Vendor shall perform the services (the “Services”) set forth here: Services are those
as defined in Joint Request for Proposal Number 218023 issued by the Village of
Glenview (Exhibit B) and Vendor’s Response to the Proposal (Exhibit C). Services
may include, if any, other documented discussions and agreements regarding scope
of work and cost (Exhibit D).
V. GENERAL PROVISIONS
A. Services. Vendor shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless of
format) provided by Vendor shall be in accordance with the standards of reasonable
care and skill of the profession, free from errors or omissions, ambiguities,
coordination problems, and other defects. Vendor shall take into account any and all
applicable plans and/or specifications furnished by City, or by others at City’s
direction or request, to Vendor during the term of this Agreement. All materials,
buildings, structures, or equipment designed or selected by Vendor shall be workable
and fit for the intended use thereof, and will comply with all applicable governmental
requirements. Vendor shall require its employees to observe the working hours,
rules, security regulations and holiday schedules of City while working and to perform
its Services in a manner which does not unreasonably interfere with the City’s
business and operations, or the business and operations of other tenants and
occupants in the City which may be affected by the work relative to this Agreement.
Vendor shall take all necessary precautions to assure the safety of its employees
who are engaged in the performance of the Services, all equipment and supplies
used in connection therewith, and all property of City or other parties that may be
affected in connection therewith. If requested by City, Vendor shall promptly replace
any employee or agent performing the Services if, in the opinion of the City, the
performance of the employee or agent is unsatisfactory.
Vendor is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this Agreement.
Vendor is an independent Vendor and is solely responsible for all taxes,
withholdings, and other statutory or contractual obligations of any sort, including but
not limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords
any third-party beneficiary rights whatsoever to any non-party to this Agreement that
any non-party may seek to enforce. Vendor acknowledges and agrees that should
Vendoror its subvendors provide false information, or fail to be or remain in
compliance with this Agreement, the City may void this Agreement. The Vendor
warrants and states that it has read the Contract Documents, and agrees to be
bound thereby, including all performance guarantees as respects Vendor’s work and
all indemnity and insurance requirements.
The Vendor shall obtain prior approval from the City prior to subcontracting
with any entity or person to perform any of the work required under this Agreement. If
the Vendor subcontracts any of the services to be performed under this Agreement,
the subvendor agreement shall provide that the services to be performed under any
such agreement shall not be sublet, sold, transferred, assigned or otherwise
disposed of to another entity or person without the City’s prior written consent. The
Vendor shall be responsible for the accuracy and quality of any subvendor’s work.
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All subvendor agreements shall include verbatim or by reference the
provisions in this Agreement binding upon Vendor as to all Services provided by this
Agreement, such that it is binding upon each and every subvendor that does work or
provides Services under this Agreement.
The Vendor shall cooperate fully with the City, other City contractors, other
municipalities and local government officials, public utility companies, and others, as
may be directed by the City. This shall include attendance at meetings, discussions
and hearings as requested by the City. This cooperation shall extend to any
investigation, hearings or meetings convened or instituted by OSHA relative to this
Project, as necessary. Vendor shall cooperate with the City in scheduling and
performing its Work to avoid conflict, delay in or interference with the work of others,
if any, at the Project.
Except as otherwise provided herein, the nature and scope of Services
specified in this Agreement may only be modified by a writing approved by both
parties. This Agreement may be modified or amended from time to time provided,
however, that no such amendment or modification shall be effective unless reduced
to writing and duly authorized and signed by the authorized representatives of the
parties.
B. Representation and Warranties. Vendor represents and warrants that: (1)
Vendor possesses and will keep in force all required licenses to perform the
Services, (2) the employees of Vendor performing the Services are fully qualified,
licensed as required, and skilled to perform the Services.
C. Termination. City and Vendor may, at any time, with or without cause,
terminate this Agreement upon seven (7) days written notice to Vendor. If the City
terminates this agreement, the City will make payment to Vendor for Services
performed prior to termination. Payments made by the City pursuant to this
Agreement are subject to sufficient appropriations made by the City of Evanston City
Council. In the event of termination resulting from non-appropriation or insufficient
appropriation by the City Council, the City’s obligations hereunder shall cease and
there shall be no penalty or further payment required. In the event of an emergency
or threat to the life, safety or welfare of the citizens of the City, the City shall have the
right terminate this Agreement without prior written notice. Within thirty (30) days of
termination of this Agreement, the Vendor shall turn over to the City any documents,
drafts, and materials, including but not limited to, outstanding work product, data,
studies, test results, source documents, AutoCad Version 2007, PDF, ArtView, Word,
Excel spreadsheets, technical specifications and calculations, and any other such
items specifically identified by the City related to the Services herein.
D. Independent Vendor. Vendor’s status shall be that of an independent Vendor
and not that of a servant, agent, or employee of City. Vendor shall not hold Vendor
out, nor claim to be acting, as a servant, agent or employee of City. Vendor is not
authorized to, and shall not, make or undertake any agreement, understanding,
waiver or representation on behalf of City. Vendor shall at its own expense comply
with all applicable workers compensation, unemployment insurance, employer’s
liability, tax withholding, minimum wage and hour, and other federal, state, county
and municipal laws, ordinances, rules, regulations and orders. Vendor agrees to
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abide by the Occupational Safety & Health Act of 1970 (OSHA), and as the same
may be amended from time to time, applicable state and municipal safety and health
laws and all regulations pursuant thereto.
E. Conflict of Interest. Vendor represents and warrants that no prior or present
services provided by Vendor to third parties conflict with the interests of City in
respect to the Services being provided hereunder except as shall have been
expressly disclosed in writing by Vendor to City and consented to in writing to City.
F. Ownership of Documents and Other Materials. All originals, duplicates and
negatives of all plans, drawings, reports, photographs, charts, programs, models,
specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and other
documents or materials required to be furnished by Vendor hereunder, including drafts
and reproduction copies thereof, shall be and remain the exclusive property of City, and
City shall have the unlimited right to publish and use all or any part of the same without
payment of any additional royalty, charge, or other compensation to Vendor. Upon the
termination of this Agreement, or upon request of City, during any stage of the Services,
Vendor shall promptly deliver all such materials to City. Vendor shall not publish,
transfer, license or, except in connection with carrying out obligations under this
Agreement, use or reuse all or any part of such reports and other documents, including
working pages, without the prior written approval of City, provided, however, that Vendor
may retain copies of the same for Vendor’s own general reference.
Except as expressly provided in this Agreement, City shall retain ownership of all work
product and deliverables created by Vendor pursuant to this Agreement and all records,
documents, notes, data and other materials required for or resulting from the
performance of Services hereunder shall not be used by Vendor for any purpose other
than the performance of Services hereunder without the express prior written consent of
City. All such records, documents, notes, data and other materials shall become the
exclusive property of City when Vendor has been compensated for the same as set forth
herein, and City shall thereafter retain sole and exclusive rights to receive and use such
materials in such manner and for such purposes as determined by it. Notwithstanding
the preceding, Vendor may use the work product, deliverables, applications, records,
documents and other materials require for or resulting from the Services, all solely in
anonymized form, for purposes of (i) benchmarking of City’s and others performance
relative to that of other groups of customers served by Vendor; (ii) sales and marketing
of existing and future Vendor services; (iii) monitoring Service performance and making
improvements to the Services. For the avoidance of doubt, City Data will be provided to
third parties only on an anonymized basis and only as part of a larger body of
anonymized data. If this Agreement expires or is terminated for any reason, all records,
documents, notes, data and other materials maintained or stored in Vendor’s secure
proprietary software pertaining to City will be exported into a CSV file and become
property of City. Notwithstanding the preceding, Vendor shall own all rights and title to
any Vendor provided software and any improvements or derivative works thereof.
Upon reasonable prior written notice, City and its duly authorized representatives shall
have access to any books, documents, papers and records of Vendor that are related to
this Agreement for the purposes of audit or examination, other than Vendor’s financial
records, and may make excerpts and transcriptions of the same at the cost and expense
of City.
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Parties acknowledge that Vendor requires access to Records in order for Vendor to
perform its obligations under this Agreement. Accordingly, City will either provide to
Vendor on a daily basis such data from the Records as Vendor may reasonably request
(in an agreed electronic format) or grant Vendor access to its Records and Record
management systems so that Vendor may download such data. Data provided to or
downloaded by Vendor pursuant to this Section shall be used by Vendor solely in
accordance with the terms of this Agreement.
G. Payment. Invoices for payment shall be submitted by Vendor to City at the
address set forth above, together with reasonable supporting documentation, City
may require such additional supporting documentation as City reasonably deems
necessary or desirable. Payment shall be made in accordance with the Illinois Local
Government Prompt Payment Act, after City’s receipt of an invoice and all such
supporting documentation.
H. Right to Audit. Vendor shall for a period of three years following performance
of the Services, keep and make available for the inspection, examination and audit
by City or City’s authorized employees, agents or repres entatives, at all reasonable
time, all records respecting the services and expenses incurred by Vendor, including
without limitation, all book, accounts, memoranda, receipts, ledgers, canceled
checks, and any other documents indicating, documenting, verifying or substantiating
the cost and appropriateness of any and all expenses. If any invoice submitted by
Vendor is found to have been overstated, Vendor shall provide City an immediate
refund of the overpayment together with interest at the highest rate permitted by
applicable law, and shall reimburse all of City’s expenses for and in connection with
the audit respecting such invoice.
I. Indemnity. Vendor shall defend, indemnify and hold harmless the City and
its officers, elected and appointed officials, agents, and employees from any and all
liability, losses, or damages as a result of third party claims, demands, suits, actions,
or proceedings of any kind or nature, including but not limited to costs, and fees,
including attorney’s fees, judgments or settlements, resulting from or arising out of
any negligent or willful act or omission on the part of the Vendor or Vendor’s
subcontractors, employees, agents or subcontractors during the performance of this
Agreement. Such indemnification shall not be limited by reason of the enumeration of
any insurance coverage herein provided. This provision shall survive completion,
expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use of their
own agents, attorneys, and experts, any claims, actions or suits brought against
them. The Vendor shall be liable for the costs, fees, and expenses incurred in the
defense of any such third party claims, actions, or suits arising out of any negligent or
willful act or omission on the part of the Vendor. Nothing herein shall be construed as
a limitation or waiver of defenses available to the City and employees and agents,
including but not limited to the Illinois Local Governmental and Governmental
Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq.
At the City Corporation Counsel’s option, Vendor must defend all suits brought
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upon all such Losses and must pay all costs and expenses incidental to them, but the
City has the right, at its option, to participate, at its own cost, in the defense of any
suit, without relieving Vendor of any of its obligations under this Agreement. Any
settlement of any claim or suit related to this Agreement by Vendor must be made
only with the prior written consent of the City Corporation Counsel, if the settlement
requires any action on the part of the City.
To the extent permissible by law, Vendor waives any limits to the amount of its
obligations to indemnify, defend, or contribute to any sums due under any Losses,
including any claim by any employee of Vendor that may be subject to the Illinois
Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or
judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation,
146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have
on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code
or any other statute.
Vendor shall be responsible for any losses and costs to repair or remedy work
performed under this Agreement resulting from or arising out of any act or omission,
neglect, or misconduct in the performance of its Work or its subvendors’ work.
Acceptance of the work by the City will not relieve the Vendor of the responsibility for
subsequent correction of any such error, omissions and/or negligent acts or of its
liability for loss or damage resulting therefrom. All provisions of this Section shall
survive completion, expiration, or termination of this Agreement.
J. Insurance. Vendor shall carry and maintain at its own cost with such
companies as are reasonably acceptable to City all necessary liability insurance
(which shall include as a minimum the requirements set forth below) during the term
of this Agreement, for damages caused or contributed to by Vendor, and insuring
Vendor against claims which may arise out of or result from Vendor’s performance or
failure to perform the Services hereunder: (1) worker’s compensation in statutory
limits and employer’s liability insurance in the amount of at least $500,000, (2)
comprehensive general liability coverage, and designating City as additional insured
for not less than $3,000,000 combined single limit for bodily injury, death and
property damage, per occurrence, (3) comprehensive automobile liability insurance
covering owned, non-owned and leased vehicles for not less than $1,000,000
combined single limit for bodily injury, death or property damage, per occurrence, and
(4) errors and omissions or professional liability insurance respecting any insurable
professional services hereunder in the amount of at least $1,000,000. Vendor shall
give to the City certificates of insurance for all Services done pursuant to this
Agreement before Vendor performs any Services, and, if requested by City, certified
copies of the policies of insurance evidencing the coverage and amounts set forth in
this Section. The City may also require Vendor to provide copies of the Additional
Insured Endorsement to said policy(ies) which name the City as an Additional
Insured for all of Vendor’s Services and work under this Agreement. Any limitations
or modification on the certificate of insurance issued to the City in compliance with
this Section that conflict with the provisions of this Section shall have no force and
effect. Vendor’s certificate of insurance shall contain a provision that the coverage
afforded under the policy(s) will not be canceled or reduced without thirty (30) days
prior written notice (hand delivered or registered mail) to City. Vendor understands
that the acceptance of certificates, policies and any other documents by the City in no
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way releases the Vendor and its subcontractors from the requirements set forth
herein. Vendor expressly agrees to waive its rights, benefits and entitlements under
the “Other Insurance” clause of its commercial general liability insurance policy as
respects the City. In the event Vendor fails to purchase or procure insurance as
required above, the parties expressly agree that Vendor shall be in default under this
Agreement, and that the City may recover all losses, attorney’s fees and costs
expended in pursuing a remedy or reimbursement, at law or in equity, against
Vendor.
Vendor acknowledges and agrees that if it fails to comply with all requirements
of this Section, that the City may void this Agreement.
K. Confidentiality. In connection with this Agreement, City may provide Vendor
with information to enable Vendor to render the Services hereunder, or Vendor may
develop confidential information for City. Vendor agrees (i) to treat, and to obligate
Vendor’s employees to treat, as secret and confidential all such information whether
or not identified by City as confidential, (ii) not to disclose any such information or
make available any reports, recommendations and /or conclusions which Vendor
may make for City to any person, firm or corporation or use the same in any manner
whatsoever without first obtaining City’s written approval, and (iii) not to disclose to
City any information obtained by Vendor on a confidential basis from any third party
unless Vendor shall have first received written permission from such third party to
disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in
the possession of others whom the City has contracted with to perform a
governmental function are covered by the Act and subject to disclosure within limited
statutory timeframes (five (5) working days with a possible five (5) working day
extension). Upon notification from the City that it has received a Freedom of
Information Act request that calls for records within the Vendor’s control, the Vendor
shall promptly provide all requested records to the City so that the City may comply
with the request within the required timeframe. The City and the Vendor shall
cooperate to determine what records are subject to such a request and whether or
not any exemptions to the disclosure of such records, or part thereof, is applicable.
Vendor shall indemnify and defend the City from and against all claims arising from
the City’s exceptions to disclosing certain records which Vendor may designate as
proprietary or confidential. Compliance by the City with an opinion or a directive from
the Illinois Public Access Counselor or the Attorney General under FOIA, or with a
decision or order of Court with jurisdiction over the City, shall not be a violation of this
Section.
L. Use of City’s Name or Picture of Property. Vendor shall not in the course
of performance of this Agreement or thereafter use or permit the use of City’s name
nor the name of any affiliate of City, nor any picture of or reference to its Services in
any advertising, promotional or other materials prepared by or on behalf of Vendor,
nor disclose or transmit the same to any other party.
M. No Assignments or Subcontracts. Vendor shall not assign or subcontract
all or any part or its rights or obligations hereunder without City’s express prior written
approval. Any attempt to do so without the City’s prior consent shall, at City’s option,
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be null and void and of no force or effect whatsoever. Vendor shall not employ,
contract with, or use the services of any other architect, interior designer, engineer ,
vendor special contractor, or other third party in connection with the performance of
the Services without the prior written consent of City.
N. Compliance with Applicable Statutes, Ordinances and Regulations. In
performing the Services, Vendor shall comply with all applicable federal, state,
county, and municipal statutes, ordinances and regulations, at Vendor’s sole cost
and expense, except to the extent expressly provided to the contrary herein.
Whenever the City deems it reasonably necessary for security reasons, the City may
conduct at its own expense, criminal and driver history background checks of
Vendor’s officers, employees, subcontractors, or agents. Vendor shall immediately
reassign any such individual who in the opinion of the City does not pass the
background check.
O. Liens and Encumbrances. Vendor, for itself, and on behalf of all
subcontractors, suppliers, materialmen and others claiming by, through or under
Vendor, hereby waives and releases any and all statutory or common law mec hanics’
materialmens’ or other such lien claims, or rights to place a lien upon City property or
any improvements thereon in connection with any Services performed under or in
connection with this Agreement. Vendor further agrees, as and to the extent of
payment made hereunder, to execute a sworn affidavit respecting the payment and
lien releases of all subcontractors, suppliers and materialmen, and a release of lien
respecting the Services at such time or times and in such form as may be reasonably
requested by City. Vendor shall protect City from all liens for labor performed,
material supplied or used by Vendor and/or any other person in connection with the
Services undertaken by vendor hereunder, and shall not at any time suffer or permit
any lien or attachment or encumbrance to be imposed by any subVendor, supplier or
materialmen, or other person, firm or corporation, upon City property or any
improvements thereon, by reason or any claim or demand against Vendor or
otherwise in connection with the Services.
P. Notices. Every notice or other communication to be given by either party to
the other with respect to this Agreement, shall be in writing and shall not be effective
for any purpose unless the same shall be served personally or by United State s
certified or registered mail, postage prepaid, addressed if to City as follows: City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing
Division and to Vendor at the address first above set forth, or at such other address
or addresses as City or Vendor may from time to time designate by notice given as
above provided.
Q. Attorney’s Fees. In the event that the City commences any action, suit, or
other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement
by Vendor, or arising out of a breach of this Agreement by Vendor, the City shall
recover from the Vendor as part of the judgment against Vendor, its attorneys’ fees
and costs incurred in each and every such action, suit, or other proceeding.
R. Waiver. Any failure or delay by City to enforce the provisions of this
Agreement shall in no way constitute a waiver by City of any contractual right
hereunder, unless such waiver is in writing and signed by City.
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S. Severability. In the event that any provision of this Agreement should be held
void, or unenforceable, the remaining portions hereof shall remain in full force and
effect.
T. Choice of Law. The rights and duties arising under this Agreement shall be
governed by the laws of the State of Illinois. Venue for any action arising out or due
to this Agreement shall be in Cook County, Illinois. The City shall not enter into
binding arbitration to resolve any dispute under this Agreement. The City does not
waive tort immunity by entering into this Agreement.
U. Time. Vendor agrees all time limits provided in this Agreement and any
Addenda or Exhibits hereto are of essence to this Agreement. Vendor shall continue
to perform its obligations while any dispute concerning the Agreement is being
resolved, unless otherwise directed by the City.
V. Survival. Except as expressly provided to the contrary herein, all provisions
of this Agreement shall survive all performances hereunder including the termination
of the Vendor.
W. Solicitation/Hiring of Vendor’s Employees. During the term of this
Agreement and for one year thereafter, City shall not solicit, recruit or knowingly hire,
or attempt to solicit, recruit or knowingly hire, any employee or former employee of
Vendor who provided services to City pursuant to this Agreement (“Service
Providers”), or who interacted with City in connection with the provision of such
services (including but not limited to supervisors or managers of Service Providers,
customer relations personnel, accounting personnel, and other support personnel of
Vendor). Parties agree that this provision is reasonable and necessary in order to
preserve and protect Vendor’s trade secrets and other confidential information, its
investment in the training of its employees, the stability of its workforce, and its ability
to provide competitive building department programs in this market. If any provision
of this section is found by a court or arbitrator to be overly broad, unreasonable in
scope or otherwise unenforceable, Parties agree that such court or arbitrator shall
modify such provision to the minimum extent necessary to render this section
enforceable. In the event that City knowingly hires any such employee during the
specified period, City shall pay to Vendor a placement fee equal to 25% of the
employee’s annual salary including bonus.
VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Vendor’s noncompliance with any provision of Section 1 -12-5 of
the Evanston City Code, the Illinois Human Rights Act or any other applicable law,
the Vendor may be declared nonresponsible and therefore ineligible for future
contracts or subcontracts with the City, and the contract may be cancelled or voided
in whole or in part, and such other sanctions or penalties may be imposed o r
remedies invoked as provided by statute or regulation.
During the performance of the contract, the Vendor agrees as follows:
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A. That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, marital status, national origin
or ancestry, or age or physical or mental disabilities that do not impair ability to work,
and further that it will examine all job classifications to determine if minority persons
or women are underutilized and will take appropriate affirmative action to rectify any
such underutilization. Vendor shall comply with all requirements of City of Evanston
Code Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital status,
national origin, ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Vendor certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105
et. seq.), that it has a written sexual harassment policy that includes, at a minimum,
the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Vendor’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission, and
directions on how to contact both; and
F. Protection against retaliation as provided to the Department of Human Rights.
VIII. VENDOR CERTIFICATIONS
A. Vendor acknowledges and agrees that should Vendor or its subvendor provide
false information, or fail to be or remain in compliance with the Agreement, the City
may void this Agreement.
B. Vendor certifies that it and its employees will comply with applicable provisions
of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the
Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules
in performance under this Agreement.
C. If Vendor, or any officer, director, partner, or other managerial agent of
Vendor, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a
Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Vendor certifies
at least five years have passed since the date of the conviction.
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D. Vendor certifies that it has not been convicted of the offense of bid rigging or
bid rotating or any similar offense of any State in the U.S., nor made any admission
of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-4).
E. In accordance with the Steel Products Procurement Act, Vendor certifies steel
products used or supplied in the performance of a contract for public works shall be
manufactured or produced in the U.S. unless the City grants an exemption.
F. Vendor certifies that it is properly formed and existing legal entity, and as
applicable, has obtained an assumed name certificate from the appropriate authority,
or has registered to conduct business in Illinois and is in good standing with the
Illinois Secretary of State.
G. If more favorable terms are granted by Vendor to any similar governmental
entity in any state in a contemporaneous agreement let under the same or similar
financial terms and circumstances for comparable supplies or services, the more
favorable terms shall be applicable under this Agreement.
H. Vendor certifies that it is not delinquent in the payment of any fees, fines,
damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants,
conditions and promises between the parties with regard to the subject matter set
forth herein. There are no covenants, promises, agreements, conditions or
understandings between the parties, either oral or written, other than those contained
in this Agreement. This Agreement has been negotiated and entered into by each
party with the opportunity to consult with its counsel regarding the terms therein. No
portion of the Agreement shall be construed against a party due to the fact that one
party drafted that particular portion as the rule of contra proferentem shall not apply.
In the event of any inconsistency between this Agreement, and any Exhibits, this
Agreement shall control over the Exhibits. In no event shall any proposal or contract
form submitted by Vendor be part of this Agreement unless agreed to in a writing
signed by both parties and attached and referred to herein as an Addendum, and in
such event, only the portions of such proposal or contract form consistent with this
Agreement and Exhibits hereto shall be part hereof.
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IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
VENDOR: CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By ________________________ By:________________________
Its: ________________________ Its: City Manager
FEIN Number: _______________ Date: _____________________
Date: _______________________
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EXHIBIT A
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EXHIBIT A – Project Milestones and Deliverables
This EXHIBIT A to that certain Consulting Agreement dated _______ between the City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and SAFEbuilt Illinois, LLC
(“Vendor”) sets forth the Commencement a nd Completion Date, Services, Fees, and
Reimbursable Expenses as follows:
I. COMMENCEMENT DATE: April 1, 2019
II. COMPLETION DATE: March 31, 2021
III. FEES: Beginning January 01, 2020, and annually thereafter, the hourly rates listed
shall be increased based upon the annual increase in the Department of Labor,
Bureau of Labor Statistics or successor thereof, Consumer Price Index (United
States City Average, All Items (CPI-U), Not Seasonally adjusted, All Urban
Consumers, referred to herein as the “CPI”) for the Municipality or, if not reported for
the Municipality the CPI for cities of a similar size within the applicable region, such
increase, however, not to exceed 4% per annum. The increase will become effective
upon publication of the applicable CPI data. If the index decreases, the rates listed
shall remain unchanged.
Vendor shall provide expedited plan review on an as needed basis. The City received
from Vendor a five-business-day turnaround guarantee for expedited plan review with
the exception of planned developments and construction projects valued over
$500,000.
Service Fee Schedule:
Inspection Services
Building, Mechanical, Electrical, Plumbing
$73.00 per hour – one (1) hour minimum
Plan Review Services
Commercial, Multi-Family, Single-Family
Mechanical, Electrical, Plumbing
$74.00 per hour – one (1) hour minimum
Expedited Plan Review Fee $110.00 per hour – one (1) hour minimum
Structural Engineering Plan Review Fee $110.00 per hour – one (1) hour minimum
After Hours/Emergency Inspection Services $100.00 per hour – two (2) hour minimum
Non-Permitted Activity (by request only) $75.00 per hour – one (1) hour minimum
Investigative Services (by request only) $75.00 per hour – one (1) hour minimum
IV. SERVICES/SCOPE OF WORK:
As defined in Joint Request for Proposal Number 218023 (Exhibit B) and Vendor’s
Response to Proposal (Exhibit C)
Dated: ______________
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EXHIBIT B
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For City Council meeting of January 14, 2019 Item A10
Business of the City by Motion: 911 Motorola Agreement: Single Source Renewal
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Richard Eddington, Chief of Police
Perry Polinski, Communications Coordinator
Subject: 911 Motorola Agreement: Single Source Renewal
Date: December 20, 2018
Recommended Action:
Staff recommends City Council authorize the City Manager to approve a one-year,
single-source renewal with Motorola, Inc. (1309 East Algonquin Road., Schaumburg, IL
60196) for services at the E9-1-1 Center in the amount of $80,262.91. The Agreement
is effective from January 1, 2019 through December 31, 2019.
Funding Source:
Funding will be provided by the Emergency Telephone System Fund (Account
205.22.5150.62509) with a budget of $89,000.00.
Livability Benefits:
Health & Safety: Improve emergency prevention and response
Summary:
Prior to construction of the existing 9-1-1 Center in 1994 we had a conglomerate of
hardware. When a problem arose, it was difficult to pinpoint which vendor was
responsible for the correction. At the time, when the “new” 9-1-1 Center was being
designed, it was decided that Motorola would be our vendor to avoid the
aforementioned “serviceability” issues. Therefore, the radio equipment, consoles, E911
phone system, and portables & mobiles were all purchased from and installed by
Motorola.
The core mission of the E9-1-1 Communications Center is to serve as the community’s
point of access to public safety resources and as a resource to public safety first
responders by providing information, additional resources, and communication links.
Memorandum
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The Motorola Service Agreement maintains critical processes that support the mission
of the E9-1-1 Communications Center which includes radio equipment: consoles, E911
phone system, portables, and mobile (in-car) radios.
The 2018 Service Agreement with Motorola was $84,740.56. The cost to renew for
2019 ($80,262.91) reflects adjustments for the removal of obsolete equipment as well
as a 5% increase in the base services provided over last year. Receiving the new
Service Agreement late brought us past the 2018 Agreement end date of December 31,
2018. However, the vendor extended the Agreement so that service will not be “shut off”
if the renewal is not active by the end of December.
Legislative History:
FY19 Emergency Telephone System budget approved at the meeting of September 27,
2018.
Attachments
Service Agreement
Service Terms and Conditions
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SERVICE AGREEMENT
1299 E Algonquin Road
Schaumburg, IL 60196
(800) 247-2346
Contract Number: USC000020674
Contract Modifier: R02-SEP-18 07:20:49
Date: 18-DEC-2018
Company Name: Evanston Police Dept, City Of P.O.#: N/A
Customer #: 1000195588
Attn.:Bill to Tag#: 0001
Billing Address: 1454 Elmwood Ave Contract Start Date: 01-JAN-2019
City, State, Zip Code: Evanston, IL 60201 Contract End Date: 31-DEC-2019
Customer Contact: Perry Polinski Payment Cycle: QUARTERLY
Phone: 847-866-5070 Currency: USD
QTY MODEL/OPTION SERVICES DESCRIPTION MONTHLY
EXT EXTENDED AMT
$305.60 $3,667.20
$823.21 $9,878.51
$176.67 $2,120.12
$58.33 $699.95
$208.31 $2,499.30
$1,714.70 $20,576.32
$976.63 $11,719.50
$114.04 $1,368.49
$244.18 $2,930.19
$1,011.11 $12,133.33
LSV00S00046A
SVC01SVC1101C
SVC01SVC1102C
SVC01SVC1104C
SVC01SVC1405C
SVC01SVC1410C
SVC01SVC2007C
SVC02SVC0029C
SVC02SVC0039A
SVC02SVC0081A
SVC02SVC0082A
***** Recurring Services *****
LOCAL DEVICE SUPPORT
ASTRO INFRASTRUCTURE REPAIR W/ADV
REPL
ASTRO DISPATCH SERVICE
ASTRO TECHNICAL SUPPORT
NETWORK PREVENTATIVE MAINTENANCE-
LEGACY
ONSITE INFRASTRUCTURE RESPONSE-
STANDARD
SP-ONSITE INFRA RESP
SP-ASTRO INFRASTRUCTURE REPAIR/ADV
REPL
SP-INFRASTRUCTURE SOFTWARE INSTALL
MISSION CONTROL
SOFTWARE FIRMWARE SUPPORT $1,055.83 $12,670.00
Sub Total $6,688.61 $80,262.91
SPECIAL INSTRUCTIONS - ATTACH STATEMENT OF WORK FOR PERFORMANCE
DESCRIPTIONS
Taxes $0.00 $0.00
Grand Total $6,688.61 $80,262.91
THIS SERVICE AMOUNT IS SUBJECT TO STATE AND LOCAL TAXING
JURISDICTIONS WHERE APPLICABLE, TO BE VERIFIED BY MOTOROLA
SOLUTIONS
I received Statements of Work that describe the services provided on this Agreement. Motorola's Service Terms and Conditions, a copy of
which is attached to this Service Agreement, is incorporated herein by this reference.
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Revised June 16, 2018
AUTHORIZED CUSTOMER SIGNATURE TITLE DATE
…………………… …………………
CUSTOMER (PRINT NAME)
MOTOROLA REPRESENTATIVE (SIGNATURE)TITLE DATE
MARSHA ROBINSON
MOTOROLA REPRESENTATIVE (PRINT NAME)PHONE
Company Name : Evanston Police Dept, City Of
Contract Number : USC000020674
Contract Modifier : R02-SEP-18 07:20:49
Contract Start Date : 01-JAN-2019
Contract End Date : 31-DEC-2019
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Revised June 16, 2018
Service Terms and Conditions
Motorola Solutions Inc. ("Motorola") and the customer named in this Agreement ("Customer") hereby agree as follows:
Section 1. APPLICABILITY
These Maintenance Service Terms and Conditions apply to service contracts whereby Motorola will provide to Customer
either (1) maintenance, support, or other services under a Motorola Service Agreement, or (2) installation services under
a Motorola Installation Agreement.
Section 2. DEFINITIONS AND INTERPRETATION
2.1. "Agreement" means these Maintenance Service Terms and Conditions; the cover page for the Service Agreement
or the Installation Agreement, as applicable; and any other attachments, all of which are incorporated herein by this
reference. In interpreting this Agreement and resolving any ambiguities, these Maintenance Service Terms and
Conditions take precedence over any cover page, and the cover page takes precedence over any attachments, unless the
cover page or attachment states otherwise.
2.2. "Equipment" means the equipment that is specified in the attachments or is subsequently added to this
Agreement.
2.3. "Services" means those installation, maintenance, support, training, and other services described in this
Agreement.
Section 3. ACCEPTANCE
Customer accepts these Maintenance Service Terms and Conditions and agrees to pay the prices set forth in the
Agreement. This Agreement becomes binding only when accepted in writing by Motorola. The term of this Agreement
begins on the "Start Date" indicated in this Agreement.
Section 4. SCOPE OF SERVICES
4.1. Motorola will provide the Services described in this Agreement or in a more detailed statement of work or other
document attached to this Agreement. At Customer's request, Motorola may also provide additional services at
Motorola's then-applicable rates for the services.
4.2. If Motorola is providing Services for Equipment, Motorola parts or parts of equal quality will be used; the
Equipment will be serviced at levels set forth in the manufacturer's product manuals; and routine service procedures that
are prescribed by Motorola will be followed.
4.3. If Customer purchases from Motorola additional equipment that becomes part of the same system as the initial
Equipment, the additional equipment may be added to this Agreement and will be billed at the applicable rates after the
warranty for that additional equipment expires.
4.4. All Equipment must be in good working order on the Start Date or when additional equipment is added to the
Agreement. Upon reasonable request by Motorola, Customer will provide a complete serial and model number list of the
Equipment. Customer must promptly notify Motorola in writing when any Equipment is lost, damaged, stolen or taken out
of service. Customer's obligation to pay Service fees for this Equipment will terminate at the end of the month in which
Motorola receives the written notice.
4.5. Customer must specifically identify any Equipment that is labeled intrinsically safe for use in hazardous
environments.
4.6. If Equipment cannot, in Motorola's reasonable opinion, be properly or economically serviced for any reason,
Motorola may modify the scope of Services related to that Equipment; remove that Equipment from the Agreement; or
increase the price to Service that Equipment.
4.7. Customer must promptly notify Motorola of any Equipment failure. Motorola will respond to Customer's
notification in a manner consistent with the level of Service purchased as indicated in this
Agreement.
Section 5. EXCLUDED SERVICES
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Revised June 16, 2018
5.1. Service excludes the repair or replacement of Equipment that has become defective or damaged from use in
other than the normal, customary, intended, and authorized manner; use not in compliance with applicable industry
standards; excessive wear and tear; or accident, liquids, power surges, neglect, acts of God or other force majeure
events.
5.2. Unless specifically included in this Agreement, Service excludes items that are consumed in the normal operation
of the Equipment, such as batteries or magnetic tapes.; upgrading or reprogramming Equipment; accessories, belt clips,
battery chargers, custom or special products, modified units, or software; and repair or maintenance of any transmission
line, antenna, microwave equipment, tower or tower lighting, duplexer, combiner, or multicoupler. Motorola has no
obligations for any transmission medium, such as telephone lines, computer networks, the internet or the worldwide web,
or for Equipment malfunction caused by the transmission medium.
Section 6. TIME AND PLACE OF SERVICE
Service will be provided at the location specified in this Agreement. When Motorola performs service at Customer's
location, Customer will provide Motorola, at no charge, a non-hazardous work environment with adequate shelter, heat,
light, and power and with full and free access to the Equipment. Waivers of liability from Motorola or its subcontractors
will not be imposed as a site access requirement. Customer will provide all information pertaining to the hardware and
software elements of any system with which the Equipment is interfacing so that Motorola may perform its Services.
Unless otherwise stated in this Agreement, the hours of Service will be 8:30 a.m. to 4:30 p.m., local time, excluding
weekends and holidays. Unless otherwise stated in this Agreement, the price for the Services exclude any charges or
expenses associated with helicopter or other unusual access requirements; if these charges or expenses are reasonably
incurred by Motorola in rendering the Services, Customer agrees to reimburse Motorola for those charges and expenses.
Section 7. CUSTOMER CONTACT
Customer will provide Motorola with designated points of contact (list of names and phone numbers) that will be available
twenty-four (24) hours per day, seven (7) days per week, and an escalation procedure to enable Customer's personnel to
maintain contact, as needed, with Motorola.
Section 8. INVOICING AND PAYMENT
8.1 Customer affirms that a purchase order or notice to proceed is not required for the duration of this service contract and
will appropriate funds each year through the contract end date. Unless alternative payment terms are stated in this
Agreement, Motorola will invoice Customer in advance for each payment period. All other charges will be billed monthly,
and Customer must pay each invoice in U.S. dollars within twenty (20) days of the invoice date.
8.2 Customer will reimburse Motorola for all property taxes, sales and use taxes, excise taxes, and other taxes or
assessments that are levied as a result of Services rendered under this Agreement (except income, profit, and franchise
taxes of Motorola) by any governmental entity. The Customer will pay all invoices as received from Motorola. At the time
of execution of this Agreement, the Customer will provide all necessary reference information to include on invoices for
payment in accordance with this Agreement.
8.3 At the end of the first year of the Agreement and each year thereafter, a CPI percentage change calculation shall be
performed. Should the annual inflation rate increase greater than 5% during the previous year, Motorola shall have the
right to increase all future maintenance prices by the CPI increase amount exceeding 5%. The Midwest Region
Consumer Price Index (https://www.bls.gov/regions/mountain-plains/news-release/consumerpriceindex_midwest.htm), All items,
Not seasonally adjusted shall be used as the measure of CPI for this price adjustment. Measurement will take place once
the annual average for the new year has been posted by the Bureau of Labor Statistics
Section 9. WARRANTY
Motorola warrants that its Services under this Agreement will be free of defects in materials and workmanship for a period
of ninety (90) days from the date the performance of the Services are completed. In the event of a breach of this
warranty, Customer's sole remedy is to require Motorola to re-perform the non-conforming Service or to refund, on a pro-
rata basis, the fees paid for the non-conforming Service. MOTOROLA DISCLAIMS ALL OTHER WARRANTIES,
EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE.
Section 10. DEFAULT/TERMINATION
10.1. If either party defaults in the performance of this Agreement, the other party will give to the non-performing party
a written and detailed notice of the default. The non-performing party will have thirty (30) days thereafter to provide a
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written plan to cure the default that is acceptable to the other party and begin implementing the cure plan immediately
after plan approval. If the non-performing party fails to provide or implement the cure plan, then the injured party, in
addition to any other rights available to it under law, may immediately terminate this Agreement effective upon giving a
written notice of termination to the defaulting party.
10.2. Any termination of this Agreement will not relieve either party of obligations previously incurred pursuant to this
Agreement, including payments which may be due and owing at the time of termination. All sums owed by Customer to
Motorola will become due and payable immediately upon termination of this Agreement. Upon the effective date of
termination, Motorola will have no further obligation to provide Services.
10.3 If the Customer terminates this Agreement before the end of the Term, for any reason other than Motorola default,
then the Customer will pay to Motorola an early termination fee equal to the discount applied to the last three (3) years of
Service payments for the original Term.
Section 11. LIMITATION OF LIABILITY
Except for personal injury or death, Motorola's total liability, whether for breach of contract, warranty, negligence, strict
liability in tort, or otherwise, will be limited to the direct damages recoverable under law, but not to exceed the price of
twelve (12) months of Service provided under this Agreement. ALTHOUGH THE PARTIES ACKNOWLEDGE THE
POSSIBILITY OF SUCH LOSSES OR DAMAGES, THEY AGREE THAT MOTOROLA WILL NOT BE LIABLE FOR ANY
COMMERCIAL LOSS; INCONVENIENCE; LOSS OF USE, TIME, DATA, GOOD WILL, REVENUES, PROFITS OR
SAVINGS; OR OTHER SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED
TO OR ARISING FROM THIS AGREEMENT OR THE PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT
TO THIS AGREEMENT. No action for contract breach or otherwise relating to the transactions contemplated by this
Agreement may be brought more than one (1) year after the accrual of the cause of action, except for money due upon an
open account. This limitation of liability will survive the expiration or termination of this Agreement and applies
notwithstanding any contrary provision.
Section 12. EXCLUSIVE TERMS AND CONDITIONS
12.1. This Agreement supersedes all prior and concurrent agreements and understandings between the parties,
whether written or oral, related to the Services, and there are no agreements or representations concerning the subject
matter of this Agreement except for those expressed herein. The Agreement may not be amended or modified except by
a written agreement signed by authorized representatives of both parties.
12.2. Customer agrees to reference this Agreement on any purchase order issued in furtherance of this Agreement,
however, an omission of the reference to this Agreement will not affect its applicability. In no event will either party be
bound by any terms contained in a Customer purchase order, acknowledgement, or other writings unless: the purchase
order, acknowledgement, or other writing specifically refers to this Agreement; clearly indicate the intention of both parties
to override and modify this Agreement; and the purchase order, acknowledgement, or other writing is signed by
authorized representatives of both parties.
Section 13. PROPRIETARY INFORMATION; CONFIDENTIALITY; INTELLECTUAL PROPERTY RIGHTS
13.1. Any information or data in the form of specifications, drawings, reprints, technical information or otherwise
furnished to Customer under this Agreement will remain Motorola's property, will be deemed proprietary, will be kept
confidential, and will be promptly returned at Motorola's request. Customer may not disclose, without Motorola's written
permission or as required by law, any confidential information or data to any person, or use confidential information or
data for any purpose other than performing its obligations under this Agreement. The obligations set forth in this Section
survive the expiration or termination of this Agreement.
13.2. Unless otherwise agreed in writing, no commercial or technical information disclosed in any manner or at any time
by Customer to Motorola will be deemed secret or confidential. Motorola will have no obligation to provide Customer with
access to its confidential and proprietary information, including cost and pricing data.
13.3. This Agreement does not grant directly or by implication, estoppel, or otherwise, any ownership right or license
under any Motorola patent, copyright, trade secret, or other intellectual property, including any intellectual property
created as a result of or related to the Equipment sold or Services performed under this Agreement.
Section 14. FCC LICENSES AND OTHER AUTHORIZATIONS
Customer is solely responsible for obtaining licenses or other authorizations required by the Federal Communications
Commission or any other federal, state, or local government agency and for complying with all rules and regulations
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required by governmental agencies. Neither Motorola nor any of its employees is an agent or representative of Customer
in any governmental matters.
Section 15. COVENANT NOT TO EMPLOY
During the term of this Agreement and continuing for a period of two (2) years thereafter, Customer will not hire, engage
on contract, solicit the employment of, or recommend employment to any third party of any employee of Motorola or its
subcontractors without the prior written authorization of Motorola. This provision applies only to those employees of
Motorola or its subcontractors who are responsible for rendering services under this Agreement. If this provision is found
to be overly broad under applicable law, it will be modified as necessary to conform to applicable law.
Section 16. MATERIALS, TOOLS AND EQUIPMENT
All tools, equipment, dies, gauges, models, drawings or other materials paid for or furnished by Motorola for the purpose
of this Agreement will be and remain the sole property of Motorola. Customer will safeguard all such property while it is in
Customer's custody or control, be liable for any loss or damage to this property, and return it to Motorola upon request.
This property will be held by Customer for Motorola's use without charge and may be removed from Customer's premises
by Motorola at any time without restriction.
Section 17. GENERAL TERMS
17.1. If any court renders any portion of this Agreement unenforceable, the remaining terms will continue in full force
and effect.
17.2. This Agreement and the rights and duties of the parties will be interpreted in accordance with the laws of the State
in which the Services are performed.
17.3. Failure to exercise any right will not operate as a waiver of that right, power, or privilege.
17.4. Neither party is liable for delays or lack of performance resulting from any causes that are beyond that party's
reasonable control, such as strikes, material shortages, or acts of God.
17.5. Motorola may subcontract any of the work, but subcontracting will not relieve Motorola of its duties under this
Agreement.
17.6. Except as provided herein, neither Party may assign this Agreement or any of its rights or obligations hereunder
without the prior written consent of the other Party, which consent will not be unreasonably withheld. Any attempted
assignment, delegation, or transfer without the necessary consent will be void. Notwithstanding the foregoing, Motorola
may assign this Agreement to any of its affiliates or its right to receive payment without the prior consent of Customer. In
addition, in the event Motorola separates one or more of its businesses (each a "Separated Business"), whether by way of
a sale, establishment of a joint venture, spin-off or otherwise (each a "Separation Event"), Motorola may, without the prior
written consent of the other Party and at no additional cost to Motorola, assign this Agreement such that it will continue to
benefit the Separated Business and its affiliates (and Motorola and its affiliates, to the extent applicable) following the
Separation Event.
17.7. THIS AGREEMENT WILL RENEW, FOR AN ADDITIONAL ONE (1) YEAR TERM, ON EVERY ANNIVERSARY
OF THE START DATE UNLESS EITHER THE COVER PAGE SPECIFICALLY STATES A TERMINATION DATE OR
ONE PARTY NOTIFIES THE OTHER IN WRITING OF ITS INTENTION TO DISCONTINUE THE AGREEMENT NOT
LESS THAN THIRTY (30) DAYS OF THAT ANNIVERSARY DATE. At the anniversary date, Motorola may adjust the
price of the Services to reflect its current rates.
17.8. If Motorola provides Services after the termination or expiration of this Agreement, the terms and conditions in
effect at the time of the termination or expiration will apply to those Services and Customer agrees to pay for those
services on a time and materials basis at Motorola's then effective hourly rates.
17.9 This Agreement may be executed in one or more counterparts, all of which shall be considered part of the
Agreement. The parties may execute this Agreement in writing, or by electronic signature, and any such electronic
signature shall have the same legal effect as a handwritten signature for the purposes of validity, enforceability and
admissibility. In addition, an electronic signature, a true and correct facsimile copy or computer image of this Agreement
shall be treated as and shall have the same effect as an original signed copy of this document.
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For City Council meeting of January 14, 2019 Item A11
Business of the City by Motion: Funding Demolition of 1729 Dodge Ave
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Evonda, Thomas-Smith, Director of Health and Human Services
Ike C. Ogbo, Public Health Manager, Health and Human Services
Subject: Funding Approval for the Demolition of the Abandoned Building at 1729
Dodge Ave, Evanston Provided by MBR Wrecking, Inc.
Date: December 28, 2018
Recommended Action
Staff is requesting the City Manager to approve funding for the demolition of a long and
neglected property that was once located at 1729 Dodge Ave, Evanston. The demolition
was completed by MBR Wrecking, Inc. on November 14, 2018 and cost $28,691.
Funding Source:
Funds will be provided through the IL Vacant Expense Fund (Account
100.24.2435.62469), with grants provided by the Abandoned Residential Property
Municipality Relief Grant from the Illinois Housing Development Authority (“IHDA”).
Livability Benefits :
Health and Safety: Improve Health Outcomes
Summary:
In 2017, the City of Evanston was awarded a $75,000.00 grant from the State of Illinois
as facilitated through IHDA to use as funds to assist with property maintenance of
vacant and abandoned properties. Specific activities such as cutting of neglected
weeds, trimming of bushes, removal of garbage, pest extermination and demolition of
abandoned residential properties are qualified activities covered by the grant.
The demolition of the building at 1729 Dodge Avenue qualifies as an eligible grant
expense as stipulated in the 2017 grant. In 2018, the City was also awarded a $75,000
grant for these same purposes, which has not been spent and will be used for future
demolitions, activities and projects. Staff also applied for a 2019 grant pending approval.
Attachment:
Demolition Contract and Invoice
Memorandum
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For City Council Meeting of January 14, 2019 Item A12
Resolution 4-R-19, Adopting an Amended City of Evanston Sexual Harassment
Policy
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Michelle L. Masoncup, Corporation Counsel
Jennifer Lin, Human Resources Division Manager
Subject: Resolution 4-R-19, Adopting an Amended City of Evanston Sexual
Harassment Policy
Date: January 14, 2019
Recommended Action:
Staff recommends that City Council adopt Resolution 4-R-19, adopting an amended
City of Evanston Sexual Harassment Policy that conforms to Public Act 100-1066,
which expanded the time to file charges for discrimination with the Illinois Department of
Human Rights from 180 days to 300 days.
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Summary:
On November 16, 2017, the state passed Public Act 100-0554, which amended the
State Officials and Employees Ethics Act, which pertains to government entities. P.A.
100-0554 mandated that all governmental units adopt legislation by January 15, 2018
which establishes a policy prohibiting sexual harassment. The City passed Resolution
1-R-18 which adopted the City of Evanston Sexual Harassment Policy.
The Illinois General Assembly subsequently passed Public Act 100-1066 that modified
the time period for an individual to file charges of discrimination with the Illinois
Department of Human Rights from 180 days to 300 days. Resolution 4-R-19 adopts a
revised City of Evanston Sexual Harassment Policy that is conformance with all
requirements imposed by the revisions set forth in the recent Public Act 100-1066. The
Policy sets forth that Employees can contact the applicable agency for specific filing
timelines and other procedural questions. Leaving the period out of the policy will avoid
the policy from having to be amended at a later date if the period is amended once
more.
-------------------------------------------------------------------------------------
Attachments:
Resolution 4-R-19
Memorandum
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1/7/2019
4-R-19
A RESOLUTION
Amending the City of Evanston Sexual Harassment Policy
WHEREAS, the Illinois General Assembly enacted Public Act 100-0554,
an Act that required each governmental unit to adopt an ordinance or resolution
establishing a policy to prohibit sexual harassment; and
WHEREAS, on January 8, 2018, the City Council adopted Resolution 1-R-
18 which adopted The City of Evanston Sexual Harassment Policy; and
WHEREAS, the Illinois General Assembly recently enacted Public Act
100-1066 which expanded the time to file charges of discrimination with the Illinois
Department of Human Rights from 180 days to 300 days; and
WHEREAS, the attached policy is revised to omit the specific reference to
a filing period, which removes necessary future amendments if the filing period is
amended again and simply states that the claimant needs to consult the appropriate
statutes; and
WHEREAS, all prior existing sexual harassment policies of the City of
Evanston shall be superseded by the Sexual Harassment Policy adopted by this
Resolution,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT:
SECTION 1: The City Council hereby adopts the City of Evanston Sexual
Harassment Policy attached as Exhibit A.
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4-R-19
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SECTION 2: This Resolution shall be in full force and effect from
and after its passage and approval in the manner provided by law.
SECTION 3: If any section or provision of this Resolution or the
adopted Policy Prohibiting Sexual Harassment is declared to be invalid, that
decision shall not affect the validity of this Ordinance or adopted Policy
Prohibiting Sexual Harassment as a whole or any part thereof, other than the
part so declared to be invalid.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
____________________________
Devon Reid, City Clerk
Adopted: __________________, 2019
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
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4-R-19
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EXHIBIT A
The City of Evanston Sexual Harassment Policy
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1
CITY OF EVANSTON
POLICY PROHIBITING SEXUAL HARASSMENT
I. PROHIBITION ON SEXUAL HARASSMENT
It is unlawful to harass a person because of that person’s sex. The courts have determined that sexual
harassment is a form of discrimination under Title VII of the U.S. Civil Rights Act of 1964, as amended in
1991. All persons have a right to work in an environment free from sexual harassment. Sexual
harassment is unacceptable misconduct which affects individuals of all genders and sexual orientations.
It is a policy of the City of Evanston to prohibit harassment of any person by any City official, agent, or
employee on the basis of sex or gender. All City officials, agents, or employees are prohibited from
sexually harassing any person, regardless of any employment relationship or lack thereof.
II.DEFINITION OF SEXUAL HARASSMENT
This policy adopts the definition of sexual harassment as stated in the Illinois Human Rights Act, which
currently defines sexual harassment as:
Any unwelcome sexual advances or requests for sexual favors or any conduct of a sexual nature when:
(1) Submission to such conduct is made either explicitly or implicitly a term or condition of an
individual’s employment,
(2) Submission to or rejection of such conduct by an individual is used as the basis for employment
decisions affecting such individual, or
(3) Such conduct has the purpose or effect of substantially interfering with an individual’s work
performance or creating an intimidating, hostile or offensive working environment.
Conduct which may constitute sexual harassment includes, but is not limited to:
Verbal: sexual innuendos, suggestive comments, insults, humor, and jokes about sex, anatomy
or gender-specific traits, sexual propositions, threats, repeated requests for dates, or
statements about other employees, even outside of their presence, of a sexual nature.
Non-verbal: suggestive or insulting sounds, whistling, leering, obscene gestures, sexually
suggestive bodily gestures, “catcalls,” “smacking” or “kissing” noises.
Visual: posters, pictures, signs, drawings, pin-ups or slogans of a sexual nature, viewing
pornographic material or websites.
Physical: touching, unwelcome hugging or kissing, pinching, brushing the body, patting, any
coerced sexual act or actual assault.
Textual/Electronic: “sexting” (electronically sending messages with sexual content, including
pictures and video), the use of sexually explicit language, harassment, cyber stalking and threats
via all forms of electronic communication (e-mail, text/picture/video messages, intranet/on-line
postings, blogs, instant messages and social network websites like Facebook and Twitter).
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The most severe and overt forms of sexual harassment are easier to determine. On the other end of the
spectrum, some sexual harassment is more subtle and depends, to some extent, on individual
perception and interpretation. The courts will assess sexual harassment by a standard of what would
offend a “reasonable person.”
III. PROCEDURE FOR REPORTING AN ALLEGATION OF SEXUAL HARASSMENT
An employee who either observes sexual harassment or believes herself/himself to be the object of
sexual harassment should deal with the incident(s) as directly and firmly as possible by clearly
communicating her/his position to the offending person and her/his immediate supervisor. It is not
necessary for sexual harassment to be directed at the person making the report.
Any employee may report conduct which is believed to be sexual harassment, including the following:
Electronic/Direct Communication. If there is sexual harassing behavior in the workplace, the
harassed employee should directly and clearly express her/his objection that the conduct is
unwelcome and request that the offending behavior stop. The initial message may be verbal. If
subsequent messages are needed, they should be put in writing in a note or a memo.
Contact with Supervisory Personnel. At the same time direct communication is undertaken, or in
the event the employee feels threatened or intimidated by the situation, the problem must be
promptly reported to the immediate supervisor of the person making the report, a department
head, human resources, an ethics officer, or the City Manager.
The employee experiencing what he or she believes to be sexual harassment must not assume
that the employer is aware of the conduct. If there are no witnesses and the victim fails to notify
a supervisor or other responsible officer, the City will not be presumed to have knowledge of
the harassment.
Resolution Outside City. The purpose of this policy is to establish prompt, thorough and effective
procedures for responding to every report and incident so that problems can be identified and
remedied by the City. However, all City employees have the right to contact the Illinois
Department of Human Rights (IDHR) or the Equal Employment Opportunity Commission (EEOC)
for information regarding filing a formal complaint with those entities. Employees can contact
these agencies for specific filing timelines and other procedural questions. An IDHR complaint
must be filed within 180 days of the alleged incident(s) unless it is a continuing offense. A
complaint with the EEOC must be filed within 300 days.
Documentation of any incident may be submitted with any report (what was said or done, the date, the
time and the place), including, but not limited to, written records such as letters, notes, memos and
telephone messages.
All allegations, including anonymous reports, will be accepted and investigated regardless of how the
matter comes to the attention of the City. However, because of the serious implications of sexual
harassment charges and the difficulties associated with their investigation and the questions of
credibility involved, the claimant’s willing cooperation is a vital component of an effective inquiry and an
appropriate outcome.
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IV. PROHIBITION ON RETALIATION FOR REPORTING SEXUAL HARASSMENT ALLEGATIONS
The City shall not take any retaliatory action against any City employee due to the employee’s:
1. Disclosure or threatened disclosure of any violation of this policy,
2. The provision of information related to or testimony before any public body conducting an
investigation, hearing or inquiry into any violation of this policy, or
3. Assistance or participation in a proceeding to enforce the provisions of this policy.
For the purposes of this policy, retaliatory action means the reprimand, discharge, suspension,
demotion, denial of promotion or transfer, or change in the terms or conditions of employment of any
employee that is taken in retaliation for the employee’s involvement in protected activity pursuant to
this policy.
No individual making a report will be retaliated against even if a report made in good faith is not
substantiated. In addition, any witness will be protected from retaliation.
Pursuant to the Whistleblower Act (740 ILCS 174/15(a)), an employer may not retaliate against an
employee who discloses information in a court, an administrative hearing, or before a legislative
commission or committee, or in any other proceeding, where the employee has reasonable cause to
believe that the information discloses a violation of a State or federal law, rule, or regulation. In
addition, an employer may not retaliate against an employee for disclosing information to a government
or law enforcement agency, where the employee has reasonable cause to believe that the information
discloses a violation of a State or federal law, rule, or regulation. (740 ILCS 174/15(b)).
According to the Illinois Human Rights Act (775 ILCS 5/6-101), it is a civil rights violation for a person, or
for two or more people to conspire, to retaliate against a person because he/she has opposed that
which he/she reasonably and in good faith believes to be sexual harassment in employment, because
he/she has made a charge, filed a complaint, testified, assisted, or participated in an investigation,
proceeding, or hearing under the Illinois Human Rights Act.
An employee who is suddenly transferred to a lower paying job or passed over for a promotion after
filing a complaint with IDHR or EEOC, may file a retaliation charge – due within 180 days (IDHR) or 300
days (EEOC) of the alleged retaliation.
Similar to the prohibition against retaliation contained herein, the State Officials and Employees Ethics
Act (5 ILCS 430/15-10) also provides whistleblower protection from retaliatory action such as reprimand,
discharge, suspension, demotion, or denial of promotion or transfer that occurs in retaliation for an
employee who does any of the following:
1. Discloses or threatens to disclose to a supervisor or to a public body an activity, policy, or
practice of any officer, member, State agency, or other employee that the employee reasonably
believes is in violation of a law, rule, or regulation,
2. Provides information to or testifies before any public body conducting an investigation, hearing,
or inquiry into any violation of a law, rule, or regulation by any officer, member, State agency or
other employee, or
3. Assists or participates in a proceeding to enforce the provisions of the State Officials and
Employees Ethics Act.
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V. CONSEQUENCES OF A VIOLATION OF THE PROHIBITION ON SEXUAL HARASSMENT
Any person who violates this policy or the Prohibition on Sexual Harassment shall be subject to
disciplinary action, up to and including termination, in addition to any and all other discipline that may
be applicable pursuant to City policies, employment agreements, procedures, employee handbooks
and/or collective bargaining agreements. Each violation may constitute a separate offense. Any
discipline imposed by the City shall be separate and distinct from any fines, damages, or penalties
imposed by a court of law or a State or Federal agency.
VI. CONSEQUENCES FOR KNOWINGLY MAKING A FALSE REPORT
A false report is a report of sexual harassment made by an accuser using the sexual harassment report
to accomplish some end other than stopping sexual harassment or retaliation for reporting sexual
harassment. A false report is not a report made in good faith which cannot be proven. Given the
seriousness of the consequences for the accused, a false or frivolous report is a severe offense that can
itself result in disciplinary action, up to and including termination. Any person who intentionally makes a
false report alleging a violation of any provision of this policy shall be subject to discipline or discharge
pursuant to applicable City policies, employment agreements, procedures, employee handbooks and/or
collective bargaining agreements.
Eff. 1/8/181/14/19
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For City Council meeting of January 14, 2019 Item A13
Resolution 1-R-19 Temporary Construction Easement Agreement
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David D. Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Rajeev Dahal, Senior Project Manager - Transportation
Subject: Main Street Corridor Improvement Project
Resolution 1-R-19 Authorizing the City Manager to Negotiate and Execute
a Temporary Construction Easement Agreement with Fifth Third Bank for
the Main Street Corridor Improvement Project
Date: January 7, 2019
Recommended Action:
Staff recommends adoption of Resolution 1-R-19 authorizing the City Manager to
negotiate and execute a temporary construction easement agreement with Fifth Third
Bank, for access drive improvements, sidewalk work and related roadway work on
private property as part of the Main Street Corridor Improvement Project.
Livability Benefits:
Built Environment: Enhance public spaces
Analysis:
A temporary construction easement is needed to allow a contractor hired by the City to
work on private property owned by Fifth Third Bank to make driveway access and
sidewalk improvements that will improve both vehicular and pedestrian safety, and meet
ADA access requirements. This work is proposed to be completed as part of the Main
Street Corridor Improvement Project. Staff plans to bid the project by end of February
2019.
The City has received several requests to improve pedestrian’s ability to cross Main
Street to access the shopping center, improve walkability and fix the driveway grades.
The access drives from Main Street to the shopping center parking lot have steep
grades which can cause vehicles to bottom out. The sidewalks adjacent to the drives
also need to be brought into ADA access compliance. These improvements along with
extending the sidewalk from the shopping center to Hartrey Avenue, modernizing the
traffic signal at McDaniel Avenue and installing a new traffic signal at the east most
Memorandum
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driveway, by the Food 4 Less area, will improve both pedestrian and vehicle operation
and safety. The project also includes improving street lights, resurfacing the roadway
and improved lane lines and pavement markings.
Attachments:
Resolution 1-R-19
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1/8/2019
1-R-19
A RESOLUTION
Authorizing the City Manager to Negotiate and Execute a Temporary
Construction Easement Agreement with Fifth Third Bank for the Main
Street Corridor Improvement Project
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City of Evanston will upgrade the existing signalized
intersection at Main Street and McDaniel Avenue; construct a new signalized intersection
at the east entrance to the Main Street Marketplace; make sidewalk and driveway
improvements for pedestrian and ADA access, and other right-of-way improvements
between the west City Limits and Hartrey Avenue (“Right-of-Way Improvements”).
SECTION 2: The Right-of-Way Improvements require the reconstruction of
the three access driveways and adjacent sidewalks to the Main Street Marketplace
Resubdivision. In order to construct the Right-of-Way Improvements, the City seeks a
temporary construction easement from private property owners to ensure that the
contractor has adequate area and access available for equipment, vehicles and material
for the purposes of facilitating the construction.
SECTION 3: The City Manager is hereby authorized to execute the
attached Temporary Construction Easement Agreements with Fifth Third Bank for the
City to receive a temporary construction easement to construct the referenced Right-
of-Way Improvements. The Temporary Easement Agreement is attached as Exhibit 1
and incorporated herein by reference.
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SECTION 4: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Easement Agreement as he may determine
to be in the best interests of the City and in a form acceptable to the Corporation
Counsel.
SECTION 5: Resolution 1-R-19 shall be in full force and effect from and
after the date of its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2019
Approved to form:
_______________________________
Michelle L. Masoncup, Corporation Counsel
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EXHIBIT 1
TEMPORARY EASEMENT AGREEMENT
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US2008 14893604 4
TEMPORARY CONSTRUCTION EASEMENT AGREEMENT
THIS TEMPORARY CONSTRUCTION EASEMENT AGREEMENT (the “Agreement”)
is made and entered into this ____ day of January, 2019, by and among Fifth Third Bank
(“Grantor”) and the City of Evanston, an Illinois municipal corporation (“Grantee”); the Grantor and
Grantee shall be referred to herein collectively as the “Parties”:
WITNESSETH:
1. The Grantor, in consideration of the sum of One Dollar ($1.00), the receipt of which
is hereby acknowledged, does hereby give, grant and convey unto the Grantee a non-exclusive
temporary construction easement (“Temporary Construction Easement”) over that portion of the
property of the Grantor, situated in the City of Evanston, County of Cook, Illinois, and more
particularly described as Lot 2 in Main Street Commons Resubdivision, recorded November 21,
2005 as Document 0532539031 in Cook County Illinois (the “Grantor Tract”), identified as
“Temporary Easement #1” and “Temporary Easement #2” on Exhibit A attached hereto
(collectively, the “Easement Area”) and made a part hereof.
2. Together with the right of the Grantee, its successors and assigns, to go on the
Easement Area with necessary labor, equipment, vehicles and material for the purposes of
facilitating the construction of a signalized intersection, sidewalk improvements and other right-of-
way improvements at the corners of Main Street and the two western entrances to the Main Street
Commons Resubdivision (“Right-of-Way Improvements”).
3. The Temporary Construction Easement may be used solely to enter in, upon,
under and across that portion of the Easement Area for the construction of the Right-of-Way
Improvements. All costs and expenses related to the construction of the Right-of-Way
Improvements shall be the sole responsibility of Grantee.
4. The Temporary Construction Easement shall terminate on the earlier of (i) the date
Grantee completes construction of the Right-of-Way Improvements or (ii) December 31, 2019.
Grantee will use all commercially reasonable commercial efforts to commence construction of the
Right-of-Way Improvements by May 15, 2019 and complete construction by November 1, 2019.
5. This Temporary Construction Easement shall include the right and obligation of
Grantee to grade, fill, and place topsoil to restore the Easement Area to its condition that existed
prior to the Grantee’s entry.
TO HAVE AND TO HOLD the above granted Temporary Construction Easement unto the
Grantee, its successors and assigns, during the term of this Agreement.
And the Parties hereby covenant as follows:
1. That the Grantor is lawfully seized of the Easement Area upon which said
Temporary Construction Easement is granted, and has title to the Easement Area, and the
Grantor therefore has good and lawful right to convey the Temporary Construction Easement
referenced herein.
2. Grantor, without limiting the interest above granted and conveyed, acknowledges
that upon payment of the agreed consideration, Grantee waives and releases all claims for
diminution in value to the Grantor Tract caused by the opening, improving and using the Right-of-
Way Improvements. This acknowledgment does not waive any claim for (a) trespass or negligence
against the Grantee or Grantee’s contractors or agents which may cause damage to the Grantor’s
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US2008 14893604 4
remaining property, or (b) breach by Grantee of any other the terms of this Agreement. Grantee
covenants and agrees that it shall indemnify, hold harmless and defend Grantor from and
against any losses, costs, claims and actions for damages to property or injury to persons
arising out of the existence, installation, maintenance, repair or removal of any improvements to
the Easement Area made by, or on behalf of, Grantee under the authority of this Agreement, or
any other activities undertaken by or on behalf of Grantee under the authority of this Agreement.
3. That the Grantor does hereby expressly permit entry by the Grantee for any
purpose hereof upon the Easement Area without furnishing notice of said entry to Grantor.
4. The Temporary Construction Easement is granted to the Grantee only for the
purpose stated herein and for no other purpose, and the Grantee shall not be entitled to use the
Easement Area for any other purpose. The Temporary Construction Easement shall be used by
Grantee in such a manner so as not to unreasonably interfere with, obstruct or delay the
conduct and operations of the business of Grantor or any other party at any time conducted on
Grantor Tract, including, without limitation, public access to and from said the Grantor Tract.
Grantor shall have the right to construct or allow to be constructed any building, structure or
other improvements on the Easement Area, and to plant or allow to be planted any trees,
shrubs, bushes, undergrowth or other vegetation on the Easement Area, and to make any other
use whatsoever of the Easement Area, provided that such activities do not materially impair the
easement right granted to Grantee herein.
5. Any construction undertaken by Grantee shall be diligently prosecuted to
completion in a good and workmanlike manner, in compliance with all applicable laws, codes,
rules and regulations, and so as to minimize any interference with the business of Grantor or
any occupants of the Grantor Tract. All lands, landscaping and/or other improvements from time
to time disturbed within the Easement Area by Grantee shall, at the expense of Grantee, be
restored by Grantee to a condition which is equal to or better than the condition which existed
prior to such disturbance. Restoration shall include replacing topsoil, reestablishing grass
vegetation, and repairing or replacing pavement in the Easement Area. Grantee shall indemnify
and hold harmless Grantor from all damages, losses, liens or claims attributable to the
performance of work on or on the Easement Area by Grantee or its agents or employees.
Nothing set forth herein shall permit Grantee (or its agents, contractors, invitees, customers, or
employees) to use the Easement Area or any other property of Grantor for construction staging
(of materials, equipment or otherwise) or for any other purpose not expressly provided herein.
6. The easement created and established in this Agreement do not, are not
intended to, and/or shall not be construed to create any easements, rights or privileges in and
for the benefit of the general public. Nothing in this Agreement shall be deemed or construed by
either party or by any third person to create the relationship of principal and agent or of limited
or general partners or of joint venturers or of any other association between the parties.
[REMAINDER OF PAGE BLANK. SIGNATURE PAGES FOLLOW.]
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IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates set
forth below their respective signatures, to be effective as of the first written above.
GRANTOR:
FIFTH THIRD BANK
By:
Name:
Its:
STATE OF __________________ )
) SS.
COUNTY OF _______________ )
I, , a Notary Public in and for said County, in the
State aforesaid, do hereby certify that , who is personally known to me to
be the of Fifth Third Bank and the same person whose name is
subscribed to the foregoing instrument, appeared before me this day in person and
acknowledged that he/she signed and delivered the said instrument as such and as
his/her free and voluntary act and as the act and deed of such corporation, for the uses and
purposes therein set forth.
GIVEN under my hand and Notarial Seal this day of , 2019.
Notary Public
(Type or Print Name)
My Commission Expires:
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US2008 14893604 4
FIFTH THIRD BANK
By:
Name:
Its:
STATE OF __________________ )
) SS.
COUNTY OF _______________ )
I, , a Notary Public in and for said County, in the
State aforesaid, do hereby certify that , who is personally known to me to
be the of Fifth Third Bank and the same person whose name is
subscribed to the foregoing instrument, appeared before me this day in person and
acknowledged that he/she signed and delivered the said instrument as such and as
his/her free and voluntary act and as the act and deed of such corporation, for the uses and
purposes therein set forth.
GIVEN under my hand and Notarial Seal this day of , 2019.
Notary Public
(Type or Print Name)
My Commission Expires:
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GRANTEE:
CITY OF EVANSTON
An Illinois municipal corporation
By:
Name:
Its:
STATE OF ILLINOIS )
) SS.
COUNTY OF COOK )
I, , a Notary Public in and for said County, in the State
aforesaid, do hereby certify that , who is personally known to me to be
the_____________________ of the City of Evanston, Illinois, a municipal corporation, and the
same person whose name is subscribed to the foregoing instrument, appeared before me this
day in person and acknowledged that she signed and delivered the said instrument as such City
Manager and as her free and voluntary act and as the act and deed of the City of Evanston, for the
uses and purposes therein set forth.
GIVEN under my hand and Notarial Seal this day of , 2019.
Notary Public
(Type or Print Name)
My Commission Expires:
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EXHIBIT A
(SEE ATTACHED - TEMPORARY EASEMENT)
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US2008 14893604 4
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For City Council meeting of January 14, 2019 Item A14
Resolution 5-R-19 Temporary Construction Easement Agreement
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David D. Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Rajeev Dahal, Senior Project Manager - Transportation
Subject: Main Street Corridor Improvement Project
Resolution 5-R-19 Authorizing the City Manager to Negotiate and Execute
a Temporary Construction Easement Agreement with Kap-Sum
Properties, L.L.C. for the Main Street Corridor Improvement Project
Date: January 7, 2019
Recommended Action:
Staff recommends adoption of Resolution 5-R-19 authorizing the City Manager to
negotiate and execute a temporary construction easement agreement with Kap-Sum
Properties, L.L.C., for access drive improvements, sidewalk work and related roadway
work on private property as part of the Main Street Corridor Improvement Project.
Livability Benefits:
Built Environment: Enhance public spaces
Analysis:
A temporary construction easement is needed to allow a contractor hired by the City to
work on private property owned by Kap-Sum Properties to make driveway access and
sidewalk improvements that will improve both vehicular and pedestrian safety, and meet
ADA access requirements. This work is proposed to be completed as part of the Main
Street Corridor Improvement Project. Staff plans to bid the project by end of February
2019.
The City has received several requests to improve pedestrian’s ability to cross Main
Street to access the shopping center, improve walkability and fix the driveway grades.
The access drives from Main Street to the shopping center parking lot have steep
grades which can cause vehicles to bottom out. The sidewalks adjacent to the drives
also need to be brought into ADA access compliance. These improvements along with
extending the sidewalk from the shopping center to Hartrey Avenue, modernizing the
traffic signal at McDaniel Avenue and installing a new traffic signal at the east most
driveway, by the Food 4 Less area, will improve both pedestrian and vehicle operation
Memorandum
190 of 509
and safety. The project also includes improving street lights, resurfacing the roadway
and improved lane lines and pavement markings.
Currently there is a lack of safe pedestrian access extending from Main Street to the
shopping center stores and pedestrians are walking through the gas station and parking
areas. To improve the pedestrian safety conditions, a new sidewalk from Main Street to
the stores will be constructed on private property at the east end. The cost for this work
is expected not to exceed $25,000 and will be reimbursed to the City by the Kap-Sum
Properties. Kap-Sum Properties has also agreed to provide a limited staging area for
the City selected contractor during construction.
Attachments:
Resolution 5-R-19
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1/8/2019
5-R-19
A RESOLUTION
Authorizing the City Manager to Negotiate and Execute a Temporary
Construction Easement Agreement with Kap-Sum Properties, L.L.C.
for the Main Street Corridor Improvement Project
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City of Evanston will upgrade the existing signalized
intersection at Main Street and McDaniel Avenue; construct a new signalized intersection
at the east entrance to the Main Street Marketplace; make sidewalk and driveway
improvements for pedestrian and ADA access, and other right-of-way improvements
between the west City Limits and Hartrey Avenue (“Right-of-Way Improvements”).
SECTION 2: The Right-of-Way Improvements require the reconstruction of
the three access driveways and adjacent sidewalks to the Main Street Marketplace
Resubdivision. In order to construct the Right-of-Way Improvements, the City seeks a
temporary construction easement from private property owners to ensure that the
contractor has adequate area and access available for equipment, vehicles and material
for the purposes of facilitating the construction.
SECTION 3: The City Manager is hereby authorized to execute the
attached Temporary Construction Easement Agreements with Kap-Sum Properties,
L.L.C. for the City to receive a temporary construction easement to construct the
referenced Right-of-Way Improvements. The Temporary Easement Agreement is
attached as Exhibit 1 and incorporated herein by reference.
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5-R-19
~ 2 ~
SECTION 4: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Easement Agreement as he may determine
to be in the best interests of the City and in a form acceptable to the Corporation
Counsel.
SECTION 5: Resolution 5-R-19 shall be in full force and effect from and
after the date of its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2019
Approved to form:
_______________________________
Michelle L. Masoncup, Corporation Counsel
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5-R-19
~ 3 ~
EXHIBIT 1
TEMPORARY EASEMENT AGREEMENT
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9477155
TEMPORARY CONSTRUCTION EASEMENT AGREEMENT
THIS TEMPORARY CONSTRUCTION EASEMENT AGREEMENT (the “Agreement”)
is made and entered into this day of , 2019, by and among Kap-Sum
Properties, L.L.C., an Illinois limited liability company (“Grantor”), and the City of Evanston, an Illinois
municipal corporation (“Grantee”); the Grantor and Grantee shall be referred to herein collectively
as the “Parties”:
WITNESSETH:
1. The Grantor, in consideration of the sum of One Dollar ($1.00), the receipt of which
is hereby acknowledged, does hereby give, grant and convey unto the Grantee a non-exclusive:
(a) a temporary construction easement (“Temporary Construction
Easement”) over those portions of the property of the Grantor, situated in the City of
Evanston, County of Cook, Illinois, and more particularly described as Lot 2 in Main Street
Commons Resubdivision, recorded November 21, 2005 as Document 0532539031 in Cook
County Illinois (the “Grantor Tract”), identified as “Temporary Easement #1”, “Temporary
Easement #2”, and “Temporary Easement #3” on Exhibit A attached hereto (collectively,
the “Construction Easement Area”) and made a part hereof, and
(b) the right to access and use a staging area, which will consist of 10 parking
spaces (approximately 100 feet by 20 feet) as depicted on Exhibit B attached hereto
(the “Staging Area”), for temporary storage of equipment, materials, and supplies
necessary for Grantee’s contractor to perform the Right-of-Way Improvements.
2. During the Term (defined below) of the Temporary Construction Easement, Grantee,
its agents, permittees, licensees, and assigns (collectively, the “Grantee Parties”), will have the
non-exclusive right to go on the Easement Area with necessary labor, equipment, vehicles and
material for the purposes of facilitating the construction of a signalized intersection, sidewalk
improvements and other right-of-way improvements at the corners of Main Street and the two
western entrances to the Main Street Commons Resubdivision (“Right-of-Way Improvements”).
3. The Temporary Construction Easement may be used by the Grantee Parties
solely to enter in, upon, under and across that portion of the Easement Area for the construction
of the Right-of-Way Improvements. Except for the cost outlined in Paragraph 5 below, all costs
and expenses arising out of or in any way related to the construction of the Right-of-Way
Improvements and the Grantee Parties’ use of or access to the Easement Area or the Staging
Area shall be the sole responsibility of Grantee.
4. The Temporary Construction Easement and the right of any Grantee Parties to
use the Staging Area shall terminate on the earlier of (i) the date Grantee completes construction
of the Right-of-Way Improvements or (ii) November 1, 2019 (the “Term”). Grantee will use all
commercially reasonable commercial efforts to commence construction of the Right-of-Way
Improvements by May 15, 2019.
5. This shall include the right and obligations of Grantee to grade, fill, and place topsoil
to restore, to Grantor’s reasonable satisfaction, the Easement Area and the Staging Area to its
condition that existed prior to the Grantee’s entry.
TO HAVE AND TO HOLD the above granted Temporary Construction Easement unto the
Grantee Parties during the Term of this Agreement.
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9477155
And the Parties hereby covenant as follows:
1. That the Grantor is lawfully seized of the Easement Area upon which said
Temporary Construction Easement is granted, and has title to the Easement Area, and the
Grantor therefore has good and lawful right to convey the Temporary Construction Easement
referenced herein.
2. Grantor, without limiting the interest above granted and conveyed, acknowledges
that upon payment of the agreed consideration, Grantee waives and releases all claims for
diminution in value to the Grantor Tract caused by the opening, improving and using the Right-of-
Way Improvements. This acknowledgment does not waive any claim of Grantor for (a) trespass,
negligence, or other wrongful conduct against the Grantee, the Grantee Parties, or any other third-
party which may cause damage to the Grantor’s Tract, or (b) breach by Grantee of any other the
terms of this Agreement. Grantee covenants and agrees that it shall indemnify, hold harmless
and defend Grantor from and against any losses, costs, claims and actions for damages to
property or injury to persons arising out of the existence, installation, maintenance, repair or
removal of any improvements to the Grantor Tract made by, or on behalf of, any Grantee Parties
under the authority of this Agreement, or any other activities undertaken by or on behalf of any
Grantee Parties under the authority of this Agreement.
3. That the Grantor does hereby expressly permit entry by the Grantee for any
purpose hereof upon the Easement Area without furnishing notice of said entry to Grantor.
4. The Temporary Construction Easement and right to use the Staging Area is
granted to the Grantee only for the purpose stated herein and for no other purpose, and the
Grantee shall not be entitled to use the Easement Area or Staging Area for any other purpose. The
Temporary Construction Easement and Staging Area shall be used by Grantee Parties in such a
manner so as not to unreasonably interfere with, obstruct or delay the use, access, conduct and
operations of the business of Grantor or any other party at any time conducted on Grantor Tract,
including, without limitation, public access to and from said the Grantor Tract; provided,
however, the Grantee Parties shall ensure the safety and security of the Easement Area and
Staging Area and maintain proper safeguards to protect Grantor, its agents, invitees, licensees,
permittees, and member of the public from hazards posed by, arising out of, or related to the
Right-of-Way Improvements or any Grantee Parties’ use of the Easement Area or the Staging
Area. Grantor shall have the right to construct or allow to be constructed any building, structure
or other improvements on the Easement Area, and to plant or allow to be planted any trees,
shrubs, bushes, undergrowth or other vegetation on the Easement Area, and to make any other
use whatsoever of the Easement Area, provided that such activities do not materially impair the
easement right granted to Grantee herein.
5. Any construction undertaken by or on behalf of Grantee shall be diligently
prosecuted to completion in a good and workmanlike manner, in compliance with all applicable
laws, codes, rules and regulations, and so as to minimize any interference with the business of
Grantor or any occupants of the Grantor Tract. All lands, landscaping and/or other
improvements from time to time disturbed within the Easement Area or Staging Area by any
Grantee Parties shall, at the expense of Grantee, be restored at Grantee’s sole cost and
expense to a condition which is equal to or better than the condition which existed prior to such
disturbance. Restoration shall include replacing topsoil, reestablishing grass vegetation, and
repairing or replacing pavement in the Easement Area and the Staging Area, as applicable.
Grantee shall indemnify and hold harmless Grantor from all damages, losses, liens or claims
attributable to the performance of work on or on the Easement Area or use of the Staging Area
by the Grantee Parties. Nothing set forth herein shall permit any Grantee Parties (or their
196 of 509
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9477155
respective agents, contractors, invitees, customers, or employees) to use the Easement Area,
Staging Area, or any other property of Grantor for construction staging (of materials, equipment
or otherwise) or for any other purpose not expressly provided herein.
6. In consideration of Grantee constructing a sidewalk on Grantor’s private property
for the benefit of Grantor and to Grantor’s reasonable satisfaction, Grantor will pay for the cost
associated with the construction of such sidewalk. Grantor will issue payment in the amount of
twenty-five thousand dollars ($25,000) to Grantee within 30 days of completion of construction
of the Right-of-Way Improvements and such sidewalk, which will not be later than January 31,
2020.
7. The rights and easements created and established in this Agreement do not, are
not intended to, and/or shall not be construed to create any easements, rights or privileges in
and for the benefit of the general public. Nothing in this Agreement shall be deemed or
construed by either party or by any third person to create the relationship of principal and agent
or of limited or general partners or of joint venturers or of any other association between the
parties.
[REMAINDER OF PAGE BLANK. SIGNATURE PAGES FOLLOW.]
197 of 509
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9477155
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates set
forth below their respective signatures, to be effective as of the first written above.
GRANTOR:
KAP-SUM PROPERTIES, L.L.C, an Illinois limited
liability company
By:
Robert J. Bond, Authorized Signatory
STATE OF __________________ )
) SS.
COUNTY OF _______________ )
I, , a Notary Public in and for said County, in the
State aforesaid, do hereby certify that , who is personally known to me to
be the of Kap-Sum Properties, L.L.C., an Illinois limited liability company,
and the same person whose name is subscribed to the foregoing instrument, appeared before
me this day in person and acknowledged that he/she signed and delivered the said
instrument as such and as his/her free and voluntary act and as the act and deed of
such company, for the uses and purposes therein set forth.
GIVEN under my hand and Notarial Seal this day of , 2019.
Notary Public
(Type or Print Name)
My Commission Expires:
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9477155
GRANTEE:
CITY OF EVANSTON
An Illinois municipal corporation
By:
Name:
Its:
STATE OF ILLINOIS )
) SS.
COUNTY OF COOK )
I, , a Notary Public in and for said County, in the State
aforesaid, do hereby certify that _______, who is personally known to me to be
the_____________________ of the City of Evanston, Illinois, a municipal corporation, and the
same person whose name is subscribed to the foregoing instrument, appeared before me this
day in person and acknowledged that she signed and delivered the said instrument as such City
Manager and as her free and voluntary act and as the act and deed of the City of Evanston, for the
uses and purposes therein set forth.
GIVEN under my hand and Notarial Seal this day of , 2019.
Notary Public
(Type or Print Name)
My Commission Expires:
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9477155
EXHIBIT A
SEE ATTACHED PAGE FOR TEMPORARY EASEMENTS
200 of 509
0
SCALE IN FEET
60 120
EXHIBIT
MAIN STREET
ANOT
FOE ILLI
U
RS
MICHAEL T.
CHICAGO
RING
NO. 3244SRPFOE
TS EVROYSI
ANLIO DSL
N
A
LICENSE EXPIRES: 11/30/2018
MICHAEL T. RING, PLS NO. 3244
ENVIRONMENTAL DESIGN INTERNATIONAL, INC.
2018 IN CHICAGO, ILLINOIS.
GIVEN UNDER MY HAND AND SEAL THIS DAY OF ,
PROFESSIONAL LAND SURVEYOR.
THIS EXHIBIT WAS PREPARED UNDER THE DIRECTION OF AN ILLINOIS
COUNTY OF COOK)
)SS
STATE OF ILLINOIS)
www.envdesigni.com
Ph. (312) 345-1400 Fax (312)345-0529
33 W. MONROE STREET, SUITE 1825, CHICAGO, IL 60603
Civil, Survey, Environmental and Construction Inspection Services
Environmental Design International inc.
DRAWN BY:
DATE:
APPROVED BY:
PROJ. No:
Excellence, Dedication, Innovation PROJECT:
CLIENT:
CHICAGO, IL 60631
SUITE 730
8501 W. HIGGINS ROAD
STANLEY CONSULTANTS
MAIN STREET-EVANSTON, IL
1743.003
11/05/18
LAG
MTR
LOT 3
LOT 2
RESUBDIVISION
MAIN STREET COMMONS
EVANSTON
AS DOCUMENT 0532539031
RECORDED NOVEMBER 21, 2005
15.01'
N 00°40'33" E
OF LOT 3A WEST LINEP.I.N. 10-24-300-064
I N C L U D E D
N O T
OF LOT 3AN EAST LINEOF LOT 3WEST LINESOUTH LINE OF MAIN STREET
LOT 3
LINE OF
A NORTH
NW CORNER OF LOT 3
EASEMENT #1
TEMPORARY
POINT OF BEGINNING
20.02'
S 88°09'18" W
EASEMENT AREAS
FOR ADDITIONAL
SEE SHEET 2/2100.09'S 00°37'48" W85.08'N 00°40'33" E83.77'
N 88°09'18" E
63.83'
S 88°09'18" W
SHEET 1/2
#1
EASEMENT
TEMPORARY
P A R K
C H A N N E L S I D E AVENUEMcDANIELDOCUMENT 93193390
UTILITY EASEMENT PER
INGRESS, EGRESS AND
SQUARE FEET, OR 0.153 ACRE, MORE OR LESS.
DEGREES 40 MINUTES 33 SECONDS EAST ALONG SAID WEST LINE, 15.01 FEET TO THE POINT OF BEGINNING, CONTAINING 6,679
SOUTH 88 DEGREES 09 MINUTES 18 SECONDS WEST, 20.02 FEET TO THE WEST LINE OF SAID LOT 3; THENCE NORTH 00
09 MINUTES 18 SECONDS WEST, 63.83 FEET; THENCE NORTH 00 DEGREES 40 MINUTES 33 SECONDS EAST, 85.08 FEET; THENCE
THENCE SOUTH 00 DEGREES 37 MINUTES 48 SECONDS WEST ALONG SAID EAST LINE, 100.09 FEET; THENCE SOUTH 88 DEGREES
ILLINOIS STATE PLANE COORDINATE SYSTEM, NAD '83 (2011 ADJUSTMENT), 83.77 FEET TO AN EAST LINE OF SAID LOT 3;
NORTH LINE OF SAID LOT 3, SAID LINE BEING ALSO THE SOUTH LINE OF MAIN STREET, ON A BEARING BASED ON THE
BEGINNING AT THE NORTHWEST CORNER OF SAID LOT 3; THENCE NORTH 88 DEGREES 09 MINUTES 18 SECONDS EAST ALONG A
0532539031, COOK COUNTY, ILLINOIS, DESCRIBED AS FOLLOWS:
THAT PART OF LOT 3 OF EVANSTON MAIN STREET COMMONS RESUBDIVISION, RECORDED NOVEMBER 21, 2005 AS DOCUMENT
LEGAL DESCRIPTION - TEMPORARY EASEMENT #1:(80')201 of 509
0
SCALE IN FEET
60 120
EXHIBIT
MAIN STREET AVENUEFOWLERwww.envdesigni.com
Ph. (312) 345-1400 Fax (312)345-0529
33 W. MONROE STREET, SUITE 1825, CHICAGO, IL 60603
Civil, Survey, Environmental and Construction Inspection Services
Environmental Design International inc.
DRAWN BY:
DATE:
APPROVED BY:
PROJ. No:
Excellence, Dedication, Innovation PROJECT:
CLIENT:
CHICAGO, IL 60631
SUITE 730
8501 W. HIGGINS ROAD
STANLEY CONSULTANTS
MAIN STREET-EVANSTON, IL
1743.003
11/05/18
LAG
MTR
LOT 1
LOT 3
LOT 2
RESUBDIVISION
MAIN STREET COMMONS
EVANSTON
AS DOCUMENT 0532539031
RECORDED NOVEMBER 21, 2005
54.98'35.03'
64.99'
S 88°09'18" W90.08'N 00°37'48" E75.07'S 00°37'48" W25.01'
S 88°38'58" W
15.23'
S 00°37'48" W
SOUTH LINE OF MAIN STREET
NORTH LINE OF LOT 1
OF LOT 3A WEST LINELOT 3
LINE OF
A NORTH
P.I.N. 10-24-300-062
P.I.N. 10-24-300-064
DOCUMENT 0731103130
10' UTILITY EASEMNT PER
DOCUMENT 0530055057
10' TELEPHONE EASEMNT PER
EAST LINE OF LOT 3LOT 3
LINE OF
A NORTH
AS DOCUMENT 20843500
RECORDED MAY 16, 1969
INDUSTRIAL PARK
GENERAL DYNA
MICS-EVANSTON
LOT 1
SHEET 2/2
I N C L U D E D
N O T
NW CORNER OF LOT 1
EASEMENT #2
TEMPORARY
POINT OF BEGINNING
CONTAINING 6,227 SQUARE FEET, OR 0.143 ACRE, MORE OR LESS.
NORTH 88 DEGREES 09 MINUTES 18 SECONDS EAST ALONG SAID NORTH LINE, 54.98 FEET TO THE POINT OF BEGINNING,
LINE, 90.08 FEET TO A NORTH LINE OF SAID LOT 3, SAID LINE BEING ALSO THE SOUTH LINE OF MAIN STREET; THENCE
64.99 FEET TO A WEST LINE OF SAID LOT 3; THENCE NORTH 00 DEGREES 37 MINUTES 48 SECONDS EAST ALONG SAID WEST
SOUTH 00 DEGREES 37 MINUTES 48 SECONDS WEST, 75.07 FEET; THENCE SOUTH 88 DEGREES 09 MINUTES 18 SECONDS WEST,
MINUTES 48 SECONDS WEST, 15.23 FEET; THENCE SOUTH 88 DEGREES 38 MINUTES 58 SECONDS WEST, 25.01 FEET; THENCE
ILLINOIS STATE PLANE COORDINATE SYSTEM, NAD '83 (2011 ADJUSTMENT), 35.03 FEET; THENCE SOUTH 00 DEGREES 37
THE NORTH LINE OF SAID LOT 1, SAID LINE BEING ALSO THE SOUTH LINE OF MAIN STREET, ON A BEARING BASED ON THE
BEGINNING AT THE NORTHWEST CORNER OF SAID LOT 1; THENCE NORTH 88 DEGREES 09 MINUTES 18 SECONDS EAST ALONG
DOCUMENT 0532539031, COOK COUNTY, ILLINOIS, DESCRIBED AS FOLLOWS:
THAT PART OF LOTS 1 AND 3 OF EVANSTON MAIN STREET COMMONS RESUBDIVISION, RECORDED NOVEMBER 21, 2005 AS
LEGAL DESCRIPTION - TEMPORARY EASEMENT #2:
NE CORNER OF LOT 3
EASEMENT #3
TEMPORARY
POINT OF BEGINNING
175.00'S 01°50'42" E80.95'
N 88°09'18" E
N 88°09'18" E
75.00'
S 88°09'18" W
51.91'
N 01°51'51" W
40.00'
N 01°50'42" W
20.00'
S 88°09'18" W
14.09'
S 89°15'42" E 83.72'N 01°50'42" W#2
EASEMENT
TEMPORARY
#3
EASEMENT
TEMPORARY
DOCUMENT 24661152
10' GAS EASEMENT PER
PER DOCUMENT 25496813
10' COMED EASEMENT(80')POINT OF BEGINNING, CONTAINING 12,191 SQUARE FEET, OR 0.280 ACRE, MORE OR LESS.
88 DEGREES 09 MINUTES 18 SECONDS EAST ALONG THE NORTH LINE OF LOTS 1 AND 3, A DISTANCE OF 80.95 FEET TO THE
40.00 FEET TO THE NORTH LINE OF SAID LOT 1, SAID LINE BEING ALSO THE SOUTH LINE OF MAIN STREET; THENCE NORTH
SOUTH 88 DEGREES 09 MINUTES 18 SECONDS WEST, 20.00 FEET; THENCE NORTH 01 DEGREE 50 MINUTES 42 SECONDS WEST,
01 DEGREE 50 MINUTES 42 SECONDS WEST ALONG THE EAST LINE OF SAID LOT 1, A DISTANCE OF 83.72 FEET; THENCE
MINUTES 42 SECONDS EAST ALONG SAID SOUTH LINE, 14.09 FEET TO THE SOUTHEAST CORNER OF SAID LOT 1; THENCE NORTH
DEGREE 51 MINUTES 51 SECONDS WEST, 51.91 FEET TO THE SOUTH LINE OF SAID LOT 1; THENCE SOUTH 89 DEGREES 15
ADJUSTMENT), 175.00 FEET; THENCE SOUTH 88 DEGREES 09 MINUTES 18 SECONDS WEST, 75.00 FEET; THENCE NORTH 01
EAST LINE OF SAID LOT 3, ON A BEARING BASED ON THE ILLINOIS STATE PLANE COORDINATE SYSTEM, NAD '83 (2011
BEGINNING AT THE NORTHEAST CORNER OF SAID LOT 3; THENCE SOUTH 01 DEGREE 50 MINUTES 42 SECONDS EAST ALONG THE
DOCUMENT 0532539031, COOK COUNTY, ILLINOIS, DESCRIBED AS FOLLOWS:
THAT PART OF LOTS 1 AND 3 OF EVANSTON MAIN STREET COMMONS RESUBDIVISION, RECORDED NOVEMBER 21, 2005 AS
LEGAL DESCRIPTION - TEMPORARY EASEMENT #3:
SURVEYOR'S CERTIFICATE
*NOTE: SEE SHEET 1/2 FOR
202 of 509
7
9477155
EXHIBIT B
SEE ATTACHED PAGE FOR CONSTRUCTION STAGING AREA
203 of 509
Exhibit B – Staging Area
Construction Staging Area
204 of 509
For City Council Meeting of January 14, 2019 Item A15
Ordinance 163-O-18, Amending “Passenger Loading Zones on Simpson Street”
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Deputy City Manager/Administrative Services Director
Jill Velan, Parking Division Manager
Subject: Ordinance 163-O-18, Amending Portions of City Code Section 10-11-7(A),
“Passenger Loading Zones” to Amend the Loading Zone on Simpson
Street
Date: January 14, 2019
Recommended Action
The Transportation/Parking Committee recommends City Council adopt Ordinance 163-
O-18, amending portions of City Code Section 10-11-7(A), “Passenger Loading Zones”
to amend the loading zone on Simpson Street.
Livability Benefit:
Built Environment: Provide compact and complete streets and neighborhoods
Background:
A review of the passenger loading zone on Simpson Street was conducted at the
request of the Church of God, 1524 Simpson Street, to extend the existing loading zone
adjacent to their property to include their entire property frontage along Simpson Street.
Specifically, the loading zone is to be increased approximately forty (40) feet beginning
at the corner of Simpson Street and Ashland Avenue (to the east) and ending at the
alley to the west (approximately midway between Ashland Avenue and Dewey Avenue).
At their August 29, 2018 meeting, the Transportation/Parking Committee voted to
recommend the extension of the existing loading zone on Simpson Street. The hours of
the loading zone will remain the same, 7:00 a.m. – 6:00 p.m., seven days a week.
Attachments:
Ordinance 163-O-18
Memorandum
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12/21/2018
163-O-18
AN ORDINANCE
Amending a Portion of City Code Section 10-11-7(A), “Passenger
Loading Zones” on Simpson Street
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Subsection 10-11-7(A) of the Evanston City Code
of 2012, as amended, is hereby further amended to read as follows:
Simpson Street South side, from Ashland Avenue to a point 40 feet the first alley
east, 7:00 A.M. to 6:00 P.M.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: Ordinance 163-O-18 shall be in full force and effect after its
passage and approval.
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163-O-18
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SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2019
Adopted: ___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
207 of 509
For City Council Meeting of January 14, 2019 Item A16
Ordinance 164-O-18, Amending “Taxi Cab Stands or Zones”
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Deputy City Manager/Administrative Services Director
Jill Velan, Parking Division Manager
Subject: Ordinance 164-O-18, Amending City Code Section 10-11-7(D), “Taxicab
Stands Or Zones” to Remove the Taxicab Stand on Howard Street
Date: January 14, 2019
Recommended Action
The Transportation/Parking Committee recommends City Council adopt Ordinance 164-
O-18, amending a portion of City Code Section 10-11-7(D), “Taxicab Stands Or Zones”
to remove the taxicab stand on Howard Street.
Livability Benefit:
Built Environment: Provide compact and complete streets and neighborhoods
Background:
A review of the taxicab stand located at 339 Howard Street in Evanston indicated that
the three (3) apportioned spaces were underutilized. Because of this, the Committee
concluded that the immediate surrounding area, including business and residents,
would be better served if the three taxicab spaces were eliminated.
At their September 26, 2018 meeting, the Transportation/Parking Committee voted to
recommend the removal of the three taxicab spaces at 339 Howard Street.
Attachments:
Ordinance 164-O-18
Memorandum
208 of 509
12/21/2018
164-O-18
AN ORDINANCE
Amending a Portion of City Code Section 10-11-7(D), “Taxicab Stands
Or Zones” to Remove the Taxicab Stand on Howard Street
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Subsection 10-11-7(D), “Taxicab Stands Or
Zones,” of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
Howard Street North side, from a property line of building known as 339 Howard
Street for a distance of 3 taxicab spaces thereof
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: Ordinance 164-O-18 shall be in full force and effect after its
passage and approval.
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164-O-18
~2~
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2019
Adopted: ___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
210 of 509
For City Council Meeting of January 14, 2019 Item A17
Ordinance 8-O-19, Amending City Code to Allow Pickup Trucks as Passenger
Vehicles
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Deputy City Manager/Administrative Services Director
Jill Velan, Parking Division Manager
Subject: Ordinance 8-O-19, Amending City Code Section 10-1-3 “Definitions” to
Permit Certain Trucks Used as a Passenger Vehicle to Park in Residential
Areas
Date: January 14, 2019
Recommended Action
The Transportation/Parking Committee recommends City Council adopt Ordinance 8-O-
19, amending City Code Section 10-1-3 “Definitions,” to permit certain trucks used as a
passenger vehicle to park in residential areas.
Livability Benefit:
Built Environment: Provide compact and complete streets and neighborhoods
Background:
Over the last several years many individuals in the City of Evanston have started driving
pickup trucks for personal vehicles. However, the State of Illinois requires pickup trucks
to register as a B-Plate which is for commercial vehicles. This prevents people who
own pickup trucks for personal use from parking on City streets with restrictions such as
“No Commercial Vehicle Parking” and “Passenger Vehicle Parking Only”.
A review of the City Code related to these sections found that the Code should be
amended to allow pickup trucks as passenger vehicles as long as they do not have any
business advertisements, commercial equipment, or camper tops and the pickup is
used exclusively for non-commercial purposes.
At their October 24, 2018 meeting, the Transportation/Parking Committee voted to
recommend the amending the City Code to allow pickup trucks as passenger vehicles if
operated exclusively for personal use.
Attachments:
Ordinance 8-O-19
Memorandum
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1/8/2019
8-O-19
AN ORDINANCE
Amending Portions of the City Code to Permit Certain Trucks Used as
a Passenger Vehicle to Park in Residential Areas
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Subsection 10-1-3 “Definitions” within Chapter 1 “General
Traffic Provisions” of the Evanston City Code of 2012, as amended (the “City Code”), is
hereby further amended to read as follows:
10-1-3. - DEFINITIONS.
The following words and phrases when used in this Title shall, for the purposes of
this Title, have the meanings respectively ascribed to them in this Section, except
when the context otherwise requires; in the event that no definition is provided herein
for a word or phrase used in this Title, the meaning shall be determined by reference
to the Illinois Motor Vehicle Code, 625 ILCS 5/ et seq., as amended.
COMMERCIAL
VEHICLE:
Any vehicle operated for the transportation of persons or
property in the furtherance of any commercial or industrial
enterprise, for hire or not for hire, not including, a commuter
van, a vehicle used in a ridesharing arrangement when
being used for that purpose, or however, a recreational
vehicle not being used commercially.
PASSENGER
VEHICLE:
A motor vehicle, not a truck or recreational vehicle, designed
for the carrying of not more than ten (10) persons.
Passenger vehicles include pickup trucks which are not used
for commercial purposes, do not have advertising or
commercial equipment, or camper tops attached to the
vehicle. Recreational vehicles, as defined below, are not
passenger vehicles.
RECREATIONAL
VEHICLE
Every camping trailer, motor home, mini motor home, travel
trailer, truck camper or van camper used primarily for
recreational purposes and not used commercially nor owned
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8-O-19
~2~
by a commercial business.
TRUCK: Every motor vehicle designed, used or maintained primarily
for the transportation of property.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: Ordinance 8-O-19 shall be in full force and effect after its
passage and approval.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2019
Adopted: ___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
213 of 509
For City Council meeting of January 14, 2019 Item A18
Ordinance 162-O-18, Amending Portions of City Code "Sidewalk Cafes"
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Johanna Leonard, Director of Community Development
Gary Gerdes, Building and Inspection Services Manager
Scott Mangum, Planning & Zoning Administrator
Jim Hurley, Management Analyst
Subject: Ordinance 162-O-18, Amending Portions of City Code Section 7-2-6(D),
“Sidewalk Cafes” Update the Sidewalk Café Application Process and
Increase Sidewalk Café Permit Fees
Date: January 14, 2019
Recommended Action:
Staff recommends adoption of Ordinance 162-O-18, amending portions of City Code
Section 7-2-6(D) “Sidewalk Cafes” to modify permit fees and approval procedures. Staff
proposes Sidewalk Café permit applications to require the approval of the Design &
Project Review (DAPR) Committee, with exception of requests for City Council to permit
the consumption or sale of alcohol on sidewalk cafe premises. Sidewalk Café permit
fees will increase to align with cost of administering the program and use of the
surrounding public way.
Funding Source:
Not Applicable
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Background:
A Sidewalk Cafe permit is required by any operation that locates a dining area partially
or wholly on a public sidewalk or parkway. The City Code defines the application and
review process to reduce negative cumulative effects on surrounding neighborhoods.
Rules and regulations for a Sidewalk Cafe permit vary by business type, including
bakeries, enotecas, ice cream stores, type 1 restaurants, type 2 restaurants, and other
licensed food establishments. Regardless of business type all operators are assessed a
$200 annual fee plus $1 per square foot for area of the public right-of-way for permit. If
the operator chooses to store chairs and patio furniture outside than an additional $200
annual fee is required.
Memorandum
214 of 509
A first-time application for a Sidewalk Café permit requires a multi-step review by staff.
The cafe design is reviewed and the site is inspected by staff prior to preparing a
recommendation to the City Council. The recommendation considers but is not limited
to pedestrian passage, food safety, and noise of the business. If a permit is issued then
staff will continue to inspect the property to ensure the use does not obstruct sidewalks,
fire hydrants, bus stops, or locations harmful to trees or other plantings.
Staff is recommending to change the approving body for a Sidewalk Cafe permit to the
Design & Project Review (DAPR) Committee, with exception of applications to the City
Council for a type 1 restaurant with an alcoholic liquor license outside the “core area” as
defined in 3-4-1 Liquor Control Regulations of the City Code and desirous of selling
alcohol on the sidewalk cafe premises. Additionally applications for an enoteca seeking
to sell wine on the sidewalk cafe premises will require approval of the City Council. For
all other eligible business types, a sidewalk café permit application will be administered
by City staff and require approval of the DAPR Committee. Once a permit is issued then
the licensed operator will be required to display sidewalk cafe permit and approved
plans demonstrating set up of tables and chairs is not altered or extended beyond
authorized boundaries.
Permitting businesses to operate in public space restricts the premises for private use.
The proposed fee increases are based on the impact to public space and staff time to
review and inspect sites and regularly visit the site in order to determine if the sidewalk
cafe is in conformance with approved plans. Sidewalk café permit fee increases are the
same for all eligible business types with exception of type 1 and type 2 restaurants due
to increased level of review and inspections to ensure setup of tables and chairs does
not limit access to pedestrians on public sidewalks or encroach into adjacent private
properties.
Table A: Proposed Sidewalk Permit Fee Schedule
Permit Type Annual
Fee
Square Feet Outdoor
Storage
Bakery, Ice Cream $250 $2 $250
Enoteca $250 $2 $250
Type 1 Restaurant $300 $3 $250
Type 2 Restaurant $300 $3 $300
Other Food Establishments $250 $2 $250
Table B provides a comparison of sidewalk cafe permit revenue using the current fee
schedule and proposed fee schedule. The proposed fee schedule will generate an
estimated $24,466 in additional annual revenue.
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Table B: Estimated New Annual Fee Revenue from Sidewalk Cafe Permits
Sidewalk Cafe Permit Type 2018 Fee
Revenue
Fee Revenue
with Proposed
Schedule
New Permit
Fee Revenue
Bakery, Ice Cream $2,195 $3,370 $1,175
Enoteca $0 $0 $0
Type 1 Restaurant $15,163 $30,269 $15,106
Type 2 Restaurant $7,819 $14,847 $7,028
Other Food Establishments $2,207 $3,364 $1,157
TOTAL $27,384 $51,850 $24,466
Attachments:
- Ordinance 162-O-18 Amending Sidewalk Cafe Permits
- Section 3-4-1 of the City Code: Liquor Control Regulations, Definition of “Core Area”
216 of 509
11/29/2018
162-O-18
AN ORDINANCE
Amending Portions of City Code Section 7-2-6(D), “Sidewalk Cafes”
Update the Sidewalk Café Application Process and Increase Sidewalk
Café Permit Fees
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Subsection 7-2-6(D)(2) of the Evanston City Code
of 2012, as amended, is hereby further amended to read as follows:
2. Permits.
a. Type 1 Restaurants (Not Selling Alcoholic Liquor on the Sidewalk Cafe
Premises), Bakeries, or Ice Cream Stores More than Two Hundred (200)
Feet from a residentially Zoned District. Permits to rent sidewalk space for
a sidewalk cafe shall only be granted to the licensed operator of
restaurants, bakeries, or ice cream stores, as defined in Section 7-2-
6(D)(1) when these uses are more than two hundred (200) feet from a
residentially zoned district. Sidewalk cafes are not permitted at
restaurants, bakeries or ice cream stores, or other licensed food service
establishments, or other licensed retail food stores located in a residential
district. The City CouncilDesign & Project Review Committee may
authorize sidewalk cafes appurtenant to a type 2 restaurant, and
appurtenant to any restaurant, bakery, ice cream store, or other licensed
food service establishment, or other licensed retail food store which is
within two hundred (200) feet of a residentially zoned district and is not
itself within a residential district subject to the procedures, standards, and
regulations contained within Section 7-2-6(D)(2)(b) and Section 7-2-
6(D)(6). The two hundred (200) feet shall be measured from the lot line of
the parcel devoted to said sidewalk cafe to the residential zoning district
boundary, inclusive of right-of-way.
b. Type 2 Restaurants, Other Licensed Food Service Establishments or
Other Licensed Retail Food Stores, and any Licensed Food Service
Establishment or Licensed Retail Food Store Within Two Hundred (200)
Feet of a residentially Zoned District or Type 1 Restaurant With an
Alcoholic Liquor License Outside the Core Area and Desirous of Selling
Alcoholic Liquor on the Sidewalk Cafe Premises. Sidewalk cafe permits for
type 2 restaurants, other licensed food service establishments or other
217 of 509
licensed retail food stores, and any licensed food service establishment or
licensed retail food store within two hundred (200) feet from a residentially
zoned district shall require approval of the City CouncilDesign & Project
Review Committee. Type 1 restaurants with an alcoholic liquor license
outside the "core area" as defined in Section 3-45-1 of this Code and
desirous of selling alcoholic liquor on the sidewalk cafe premises as
defined in Section 7-2-6(D)(1), shall require the approval of the City
Council.
The Public Works Department shall review all applications for sidewalk
cafes for type 2 restaurants, other licensed food service establishments or
other licensed retail food stores, or type 1 restaurant with a liquor license
outside of the "core area" desirous of selling alcoholic liquor on the
sidewalk cafe premises and any licensed food service establishment or
licensed retail food store within two hundred (200) feet of a residentially
zoned district and report to the Design & Project Review Committee upon
each application with respect to the standards set forth below. The report
is to include written findings of fact with respect to each standard and a
recommendation as to whether the permit should be granted. Further, no
less than ten (10) business days prior to review and consideration by the
City Council, any type 2 restaurants, other licensed food service
establishments or other licensed retail food stores, and any licensed food
service establishment or licensed retail food store within two hundred
(200) feet from a residentially zoned district, or type 1 restaurant with an
alcoholic liquor license outside the "core area" desirous of selling alcoholic
liquor on the sidewalk cafe premises must give notice of the review and
consideration by the Design & Project Review Committee by making a
good faith effort to distribute flyers containing notice of the review and
consideration by the Design & Project Review Committee to all
households, residents, and land users within two hundred fifty (250) feet of
the subject property, and must post a sign notifying of same on the
premises appurtenant to the sidewalk cafe. The posted notice and the
flyered notice minimally shall contain the name and telephone number of
the business for which the applicant is applying for the sidewalk cafe
permit, the location of the subject property, the matter under
consideration, and the date, time, and location of the review and
consideration by the City Council and by the Administration and Public
Works Committee of the City Council.
c. Enoteca. An enoteca requesting a sidewalk café permit requires approval
by the Administration and Public Works Committee and the City Council
Design & Project Review Committee with respect to the standards set
forth in Section 7-2-6-(D)(6). The process is as follows:
i. The Public Works Department shall review a sidewalk café
application submitted by an enoteca.
218 of 509
ii. Public Works shall submit its recommendation to the Administration
and Public Works Committee and City Council on each application
with respect to the standards set forth in Section 7-2-6-(D)(6).
iii. Any enoteca seeking to sell wine on the sidewalk at the premises
shall require the approval of the City Council. must provide written
notice to all property owners within two hundred fifty (250) feet and
post notice of the same on the premises applying for the permit not
less than ten (10) business days prior to review and consideration
by the City Council. The notices shall contain the name and
telephone number of the enoteca applying for the sidewalk cafe
permit, the location of the subject property, the matter under
consideration, and the date, time, and location of the review and
consideration by the City Council and by the Administration and
Public Works Committee of the City Council.
iv. The City Council will approve or deny the sidewalk café permit
request.
d. Permit Required. No licensed operator of a restaurant, bakery, ice cream
store, or other licensed food service establishment or other licensed retail
food store shall erect, place or maintain in or upon any public sidewalk or
parking contiguous or adjacent to said licensed restaurant, bakery, ice
cream store, or other licensed food service establishment or other
licensed retail food store, tables, benches or chairs for the purpose of
serving to customers thereon, food and/or beverages for consumption at
such sidewalk tables, benches or chairs unless a permit for the same shall
have been first obtained from the City Manager or his/her designeeDesign
& Project Review Committee in the instance of a type 1 restaurant, bakery
or ice cream store, when the use is more than two hundred (200) feet from
a residentially zoned district, enoteca, type 2 restaurant, other licensed
food service establishment or other licensed retail food store, or any
licensed food service establishment or licensed retail food store within two
hundred (200) feet of a residentially zoned district. or aA type 1 restaurant
with an alcoholic liquor license outside the "core area", or an enoteca
desirous of selling alcoholic liquor on the sidewalk cafe premises must first
obtain an alcohol license from the City Council.
e. Term of Permit. A licensed restaurant, bakery or ice cream store operator
or other licensed food service establishment or other licensed retail food
store operator or enoteca operator annually may apply for and obtain a
sidewalk cafe permit. The sidewalk cafe permit shall be effective only for
the period April 1 through November 1 of the calendar year for which the
City has issued it. No licensed operator shall assign or transfer a sidewalk
café permit.
f. Exception; Renewal. If a sidewalk cafe permit was issued for the prior
calendar year, the approval for a sidewalk cafe permit shall be obtained
from the City Manager or his/her designee, provided, the sidewalk cafe
219 of 509
permit previously issued was not revoked or suspended, and the sidewalk
cafe received no inspection citation(s) from property standards or the
Health Department for said prior calendar year. The renewal application
must satisfy the requirements set forth in Section 7-2-6(D)(3).
SECTION 2: City Code Subsection 7-2-6(D)(3) of the Evanston City Code
of 2012, as amended, is hereby further amended to read as follows:
3. Permit Application. At the time of making application for a permit, the applicant
shall furnish the following information to the City Manager or his/her designee:
a. Name and mailing address of the applicant and the proposed sidewalk
cafe.
b. A detailed drawing to scale of the proposed site indicating the following:
the existing facade; the points of ingress and egress; and the proposed
location of the tables, chairs, serving equipment, planters, awnings,
lighting, delimiting ropes or chains and other facilities to be included in the
cafe operation. The detailed scale drawing must indicate the location of
the existing public improvements including the following: fire hydrants,
parking meters, streetlights, traffic signals, street signs, bus shelters,
trees, tree grates, planting boxes and/or planting areas, landscaping, and
any other public or private obstruction. A plat of survey is required.
c. A statement of use as type 1 or type 2 restaurant, ice cream store, bakery,
or other licensed food service establishment or other licensed retail food
store of the principal use or enoteca.
d. A menu of the proposed service. Any restaurant which is prohibited by
Section 7-2-6(D) from serving alcoholic beverages must provide evidence
that the menu will so indicate.
e. An indemnification and hold harmless statement in a form approved by the
City.
f. A certificate of insurance covering the period of the outdoor operations,
including coverage of comprehensive general liability insurance and other
appropriate coverage for these types of business activities in the amount
of one million dollars ($1,000,000.00) per occurrence and five hundred
thousand dollars ($500,000.00) per person. The City is to be named as an
additional insured on the face of the certificate with an insurance company
with a B+ rating or better. Any changes or cancellations shall require that
the City be notified in writing at least thirty (30) days prior to the effective
date of the change or cancellation. The certificate of insurance shall be
subject to final approval by the City and the applicant shall make whatever
amendments to said certificate if requested to do so by the City.
g. A copy of a valid business license and liquor license (if applicable) issued
by the City.
220 of 509
h. An acknowledgment that the applicant has received, reviewed, and
understood the regulations pertaining to sidewalk cafes.
i. An annual permit fee in the amount of three hundred dollars ($300.00) for
type 1 restaurants and type 2 restaurants or two-hundred and fifty dollars
($250.00) for all other businesses. A three dollar ($3.00) per square foot of the
public right-of-way to be occupied shall be paid by type 1 restaurants and type 2
restaurants or two dollar ($2.00) per square foot of the public right-of-way to be
occupied shall be paid by all other businesses. In instances in which any
licensed food service establishment or licensed retail food store has used the
public right-of-way for a sidewalk cafe without the benefit of a permit issued by
the City for such usage, the sidewalk cafe annual permit fee shall be increased
by an additional two hundred dollars ($200.00) plus one dollar ($1.00) per
square foot of the public right-of-way to be occupied.
SECTION 3: City Code Subsection 7-2-6(D)(5) of the Evanston City Code of
2012, as amended, is hereby further amended to read as follows:
5. Rules and Regulations for All Sidewalk Cafes.
a. (1) Licensed type 1 restaurants, possessing an alcoholic liquor license
of any classification and located within the "core area" as defined in
Section 3-45-1 of this Code, may sell alcoholic liquor on sidewalk
cafe premises. Such sale of alcoholic liquor shall be for
consumption on the premises only with the consumption of a meal.
This provision must be clearly stated on sidewalk cafe menus.
(2) Licensed restaurants, possessing an alcoholic liquor license of any
classification, but located outside the "core area" as defined in
Section 3-45-1 of this Code, unless otherwise permitted in Section
7-2-6(D)(5)(a)(3), and all type 2 restaurants, are prohibited from
serving alcoholic liquor on the sidewalk cafe premises or allowing
any patron to consume or have in his or her possession, any
alcoholic liquor on said cafe premises. Licensed restaurants outside
the core area which serve alcoholic liquor in the principal
establishment, unless otherwise permitted in Section 7-2-
6(D)(5)(a)(3), and type 2 restaurants which serve alcoholic liquor in
the principal establishment shall clearly state on the menu for
outdoor service that the sale and/or consumption of alcoholic liquor
is prohibited.
(3) Licensed type 1 restaurants, possessing an alcoholic beverage
license of any classification, but located outside the "core area,"
may request a sidewalk cafe permit which allows the sale of
alcoholic liquor on sidewalk cafe premises subject to the standards
and procedures of Section 7-2-6(D)(6) and in compliance with all
other applicable provisions of this Code.
(4) An enoteca possessing a Class K liquor license may sell wine
within the boundaries of the sidewalk cafe premises.
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b. At all times, including while being stored, prepared, displayed, served or
transported to the table, food shall be protected from potential
contamination by being covered and/or refrigerated if necessary.
c. Reusable, nondisposable flatware, dishware and beverage containers, are
required for use in association with all sidewalk cafes. No food or
beverage, including water, shall be served in, on, or with single use paper,
plastic, or polystyrene plastic dishes or utensils, nor shall any food or
beverage be served to the customer wrapped or packaged in foil, paper,
plastic, or polystyrene plastic. The prohibition on the use of single use
dishes, utensils, beverage containers or foil, paper, plastic, or plastic
wrapping or packaging may be waived by the Design & Project Review
Committee or City Council upon a showing of good cause. Such good
cause includes, but is not limited to, provisions of table bus service, a litter
control and disposal plan, or equivalents, sufficient to obviate any adverse
off site effects of the grant of the waiver.
d. When associated with type 1 restaurants, food or beverages consumed at
sidewalk tables, benches, or chairs must be served by a waiter or waitress
of the restaurant at said tables, benches, or chairs. When associated with
type 2 restaurants, bakeries, ice cream stores or any other licensed food
service establishment or other licensed retail food store, a sidewalk cafe
shall provide bus service during all hours of operation. When associated
with enotecas, food or beverages consumed at sidewalk tables, benches,
or chairs must be served by a waiter or waitress of the enoteca at said
tables, benches, or chairs.
e. The operator of any licensed food service establishment or licensed retail
food store or enoteca must maintain the exterior of the premises, including
the sidewalk cafe area, in accordance with applicable regulations of the
Evanston Health Department and Public Works Department. This duty to
maintain extends to the removal of all litter, regardless of its source.
f. Sidewalk tables, benches, or chairs may not be attached by any means to
the public sidewalk or any other public property.
g. Sidewalk tables, benches, or chairs may be stored on the City sidewalk, in
an area approved by the City, upon the payment of a three hundred dollar
($300.00) fee for type 2 restaurants or a two-hundred and fifty ($250.00)
for all other types of businesses. a two hundred dollar ($200.00) fee.
h. A sidewalk cafe shall not be open for business when the interior aspect of
the business is not open for business.
i. The outdoor seating area shall be accessible to the disabled, and the
licensee shall at all times comply with all applicable federal, state, and City
laws, ordinances, and regulations concerning accessibility and
nondiscrimination in the providing of services.
j. No animals, except those assisting the disabled, shall be allowed in the
outdoor restaurant seating area.
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k. Except for an enoteca business, alcohol will only be served at sidewalk
cafes in conjunction with a full meal. The sidewalk cafe shall not function
as a "bar," as that term is defined in Section 3-45-1, the City's liquor
control regulations, of this Code.
l. Alcohol will not be served at sidewalk cafes after 9:30 p.m. on weekdays
and after 10:30 p.m. on weekends.
m. Any violation of the City's liquor control regulations at the sidewalk cafe
premises may result in the revocation of the liquor license for the entire
licensed premises in accordance with the provisions of Title 3, Chapter 5
of this Code.
n. Revocation or suspension of a sidewalk cafe permit by the City Manager
or his/her designee pursuant to Section 7-2-6(D)(7) prohibits service of
alcoholic liquor on the sidewalk cafe premises for the duration of the
revocation or suspension.
O. No amplified music, whether live or recorded, is allowed on sidewalk café
premises.
p. The sidewalk café permit and approved plan shall be conspicuously
displayed on the exterior wall or window of the main entrance of the
licensed retail food establishment during all hours of operation. The
boundaries of the Sidewalk Café, including the physical boundary
separating the permitted outdoor seating from the remainder of the public
way, shall reflect the approved plan and shall not be modified or altered
unless approved by the Design & Project Review Committee or City
Council.
SECTION 4: City Code Subsection 7-2-6(D)(6) of the Evanston City Code
of 2012, as amended, is hereby further amended to read as follows:
6. Standards and Procedures for Approval of a Permit for a Sidewalk Cafe for a
Type 2 Restaurant, Other Licensed Food Service Establishment, Other Licensed
Retail Food Store, Type 1 Restaurant Within Two Hundred Feet of a
Residentially Zoned District, or a Type 1 Restaurant With an Alcoholic Liquor
License Outside the Core Area and Desirous of Selling Alcoholic Liquor on the
Sidewalk Cafe Premises or an Enoteca
The Public Works Department will review all applications for sidewalk cafes for
type 2 restaurants, or other licensed food service establishments or other
licensed retail food stores, or any licensed food service establishment or licensed
retail food store which is within two hundred (200) feet of a residentially zoned
district, or type 1 restaurant with a liquor license outside of the "core area" and
desirous of selling alcoholic liquor or an enoteca that wants to sell wine on the
sidewalk cafe premises and will report to the City Council upon each application
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with respect to the standards set forth below. The City Council after receiving the
report of the Public Works Department, may refer the application back to the
Public Works Department for additional review, or, by motion, may approve,
approve with conditions, or disapprove, an application for a permit for a type 2
restaurant, or other licensed food service establishment or other licensed retail
food store, or any licensed food service establishment or licensed retail food
store which is within two hundred (200) feet of a residentially zoned district, or
type 1 restaurant with a liquor license outside of the "core area" and desirous of
selling alcoholic liquor or an enoteca that wants to sell wine on the sidewalk cafe
premises, upon findings of fact with respect to each of the standards set forth
below:
The Design & Project Review Committee, by motion, may approve, approve with
conditions, or disapprove, an application for a permit for type 2 restaurants, or
other licensed food service establishments or other licensed retail food stores, or
any licensed food service establishment or licensed retail food store which is
within two hundred (200) feet of a residentially zoned district, or enoteca upon
finding of facts with respect to the standards set forth below:
a. The proposed sidewalk cafe will not cause a negative cumulative effect
when its effect is considered in conjunction with the cumulative effect of
other sidewalk cafes in the immediate neighborhood.
b. The proposed sidewalk cafe will not cause undue pedestrian or vehicular
traffic congestion.
c. The sidewalk cafe will not have a substantial adverse impact on the use,
enjoyment or property values of adjoining properties.
d. The proposed sidewalk cafe will comply with all the rules and regulations
contained herein, except that the Design & Project Review Committee or
City Council may modify, or waive the requirements in Section 7-2-
6(D)(5)(c). Sidewalk cafes serving alcoholic liquor must comply with the
City's liquor control regulations.
e. For sidewalk cafes licensed in the previous year, any failure to comply
with the provisions of Section 7-2-6(D) or with the City's liquor control
regulations during that year are not likely to have an adverse effect upon
the public health, welfare, or safety in the year for which permission is
sought to serve alcoholic liquor at the sidewalk cafe.
f. The proposed sidewalk cafe is not likely to have an adverse effect upon
the public health, welfare, or safety.
g. For type 1 restaurants outside the core area not located within one (1)
block of a parking lot with spaces available during hours of operation of
the sidewalk cafe in numbers to accommodate one (1) vehicle for each
table in the sidewalk cafe, the applicant seeking permission to sell
alcoholic beverages at a sidewalk cafe must provide and maintain valet
parking service utilizing a dedicated off street parking facility. Each such
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restaurant must actively encourage its customers to park in the garage,
not on the street.
h. All permitted sidewalk café staff serving alcohol to sidewalk café patrons
shall acknowledge and abide by all City and State BASSET requirements.
Type 1 restaurants with an alcoholic liquor license outside the core area and
desirous of selling alcoholic liquor on sidewalk café premises or enotecas that
wants to sell wine on the sidewalk at the premises shall require the approval of
the City Council. The City Council, by motion, may approve, approve with
conditions, or disapprove, an application for a permit upon findings of fact with
respect to any of the above standards.
Notwithstanding an affirmative finding on any or all of the standards in Section 7-
2-6(D)(6), the Design & Project Review Committee City Council may deny a
permit for a sidewalk cafe for a type 2 restaurant, or other licensed food service
establishment or other licensed retail food store, or enoteca, or any licensed food
service establishment or licensed retail food store which is within two hundred
(200) feet of a residentially zoned district. The City Council, or may deny
permission to sell alcoholic beverages on the sidewalk cafe premises of a type 1
restaurant with an alcoholic liquor license outside of the "core area" or an
enoteca upon a finding that such denial is in the public interest.
SECTION 5: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 6: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 7: Ordinance 162-O-18 shall be in full force and effect after its
passage and approval.
SECTION 8: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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Introduced: _________________, 2019
Adopted: ___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation Counsel
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3-4-1. - DEFINITIONS.
Unless the context otherwise requires, the following terms as used in this chapter shall be construed
according to the definitions given below:
ALCOHOL.
The product of distillation of any fermented liquid, whether rectified or
diluted, whatever may be the origin thereof, and includes synthetic ethyl
alcohol, but not including denatured alcohol or wood alcohol.
ALCOHOL SERVER.
Any person who sells or serves open containers of alcoholic beverages at
retail and anyone whose job description entails the checking of
identification for the purchase of open containers of alcoholic beverages at
retail or for entry into the licensed premises. This definition does not
include (i) a distributor or importing distributor conducting product
sampling or a registered tasting representative; (ii) a volunteer serving
alcoholic beverages at a charitable function; or (iii) an instructor engaged
in training or educating on the proper technique for using a system that
dispenses alcoholic beverages.
ALCOHOLIC
LIQUOR.
Any alcohol, spirits, wine and beer, and every liquid or solid, containing
alcohol, spirits, wine or beer, and capable of being consumed as a
beverage by a human being. The provisions of this Chapter shall not apply
to alcohol used in the manufacture of denatured alcohol produced in
accordance with acts of congress and regulations promulgated thereunder,
nor to any liquid or solid containing one-half of one percent (0.5%), or less,
of alcohol by volume.
APPLICANT.
An individual, copartnership or corporation which seeks to be licensed
under the provisions of this Chapter. In the case of a corporation, it shall
mean the officers, directors, all persons owning directly or beneficially
more than five percent (5%) of the stock of such corporation and the
person operating as manager of the premises. In the case of a combination
grocery/drugstore, "applicant" shall mean the officers, directors, all
persons owning directly or beneficially more than five percent (5%) of the
stock of the entity having charge of the licensed premises and the
person(s) operating as manager(s) of the premises.
AUTOMOBILE SERVICE
STATION (GAS STATION).
A building, property, or structure the principal use of which dispenses or
offers for retail sale of automotive fuels or oils and incidental convenience
goods; having pumps and storage tanks thereon, and where battery, tire
and other similar services, are rendered, but only if rendered wholly within
lot lines. "Automobile service stations" shall not include an automotive
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body repair establishment or a car wash.
BEER.
A beverage obtained by the alcoholic fermentation of an infusion or
concoction of barley, or other grain, malt and hops in water, and includes,
among other things, beer, ale, stout, lager, porter and the like.
BREWPUB.
A manufacturer of beer only at a designated premises to make sales to
importing distributors, distributors, and to nonlicensees for use and
consumption only, who stores beer at the designated premises, and who is
allowed to sell at retail from the licensed premises.
COMBINATION
DRUG/GROCERY STORE.
A store with affiliated drug and grocery companies managing a
combination drug and grocery store as a single store under one (1) roof.
COMBINATION
RESTAURANT/PACKAGE
STORE.
An entity under single ownership and management, containing a
restaurant which sells alcoholic liquor and a package store which sells wine
only in original packages for consumption off the premises, operated as a
single unit under one (1) roof in the retail package store area.
CORE AREA.
The area starting at the center of the intersection of Church Street and
Orrington Avenue, thence northeast on Orrington Avenue to the
intersection of Orrington Avenue and Clark Street, thence northwest on
Elgin Road to the intersection of Elgin Road and Benson Avenue, thence
south on Benson Avenue to the intersection of Clark Street, thence west
on Clark Street to the intersection of Maple Avenue, thence north on
Maple Avenue to the intersection of University Place, thence west on
University Place to the Railroad Right-of-Way, then south along said
Railroad Right-of-Way to Clark Street, thence west on Clark Street to the
intersection of Clark Street and Oak Avenue, thence south on Oak Avenue
to the first east/west alley south of Davis Street, thence east along said
east/west alley to the intersection of Maple Avenue, thence south along
Maple Avenue to the south line of Holmgrens consolidation of lots 3 and 4
in the Village of Evanston which lies approximately 100.10 feet south of
the south line of Grove Street, thence east along said line extended to the
center line of Elmwood Avenue, thence north on Elmwood Avenue to the
intersection of Grove Street, thence east on Grove Street to the
intersection with the railroad right-of-way, thence southeast along said
railroad right-of-way to the center line of Lake Street, thence east along
Lake Street to the center line of the first north/south alley east of Sherman
Avenue, thence north along said alley to the intersection of said alley with
Grove Street, then southeast along Grove Street to Chicago Avenue,
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thence northeast along Chicago Avenue to Davis Street, then northwest
along Davis Street to the first alley northwest of Chicago Avenue, thence
northeast along said alley to Church Street, thence northwest along
Church Street to Orrington Avenue, the point of beginning.
CRAFT BEER.
A beverage obtained by the alcoholic fermentation of an infusion or
concoction of barley, or other grain, malt and hops in water, and includes,
among other things, beer, ale, stout, lager, porter and the like,
manufactured by a Class 1 Brewer as defined in 235 ILCS 5/3-12(18)(a).
GROCERY STORE.
A building or portion thereof where the direct retail sale of food items
such as meats, cereals, grains, produce, baked goods, dairy products,
canned and frozen prepared food products, beverages, cleaning supplies,
pet food and supplies, pharmaceuticals, over the counter medicines,
personal products, household goods, books and magazines, plants, and
other sundry and similar items are available to be purchased by the
consumer.
HOTEL.
Every building or other structure kept, used, maintained, advertised and
held out to the public to be a place where a restaurant is located and
sleeping accommodations are offered for adequate pay to travelers and
guests, whether transient, permanent or residential, in which fifty (50) or
more rooms are used for the sleeping accommodations for transients.
ILLINOIS LIQUOR CONTROL
COMMISSION ("ILCC").
The state commission created by the Illinois Liquor Control Act of 1934, as
amended ("Act"), 235 ILCS 5/3-1 et seq., that hears and determines
appeals from orders of the local liquor control commissioner in accordance
with the provisions of the Act.
ORIGINAL
PACKAGES.
Any bottle, flask, jug, can, cask, barrel, growler, keg, hogshead or other
receptacle or container, whatsoever, used, corked or capped, sealed and
labeled by the manufacturer of alcoholic liquor, to contain and to convey
any alcoholic liquor.
PACKAGE STORE.
A place of business in which the premises is used primarily or exclusively
for the retail sale of alcoholic liquor in original packages for consumption
off the premises where sold. In the case of a package store affiliated with,
and operated under the same roof as, a drugstore, one (1) one-way exit
door may be provided to allow passage from the package store into the
drugstore. Complete floor to ceiling separation between the package store
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and liquor store is otherwise required.
RESTAURANT.
Any public place kept, used, maintained, advertised and held out to the
public as a place where meals are served, which offers patrons complete
meals, including dinner and/or luncheon menu at which the service of
alcoholic beverages is incidental and complementary to the service of such
meals. Limited food service such as provided by lounges, luncheonettes,
diners, drive-ins, etc., does not satisfy the requirements of this definition.
RETAIL PACKAGE STORE
AREA.
The area starting at the center of the intersection of Church Street and
Orrington Avenue, thence northeast on Orrington Avenue to the
intersection of Orrington Avenue and Clark Street, thence northwest on
Clark Street and Elgin Road to the intersection of Elgin Road and Sherman
Avenue, thence north on Sherman Avenue to the intersection of Sherman
Avenue and University Place, thence west on University Place to the
intersection of University Place and Elgin Road, thence northwest on Elgin
Road to the intersection of Elgin Road and Emerson Street, thence west on
Emerson Street to the intersection of Emerson Street and Oak Avenue,
thence south on Oak Avenue to the intersection of the east/west alley
south of Emerson Street, thence west along said alley to the railroad right-
of-way, thence southeast along said railroad right-of-way to the
intersection of the railroad right-of-way and Clark Street, thence west on
Clark Street to the intersection of Clark Street and Oak Avenue, thence
south on Oak Avenue to the first east/west alley south of Davis Street,
thence east along said east/west alley to the intersection of Maple
Avenue, thence south along Maple Avenue to the south line of Holmgrens
consolidation of lots 3 and 4 in the Village of Evanston which lies
approximately 100.10 feet south of the south line of Grove Street, thence
east along said line extended to the center line of Elmwood Avenue,
thence north on Elmwood Avenue to the intersection of Grove Street,
thence east on Grove Street to the intersection with the railroad right-of-
way, thence southeast along said railroad right-of-way to the center line of
Lake Street, thence east along Lake Street to the center line of the first
north/south alley east of Sherman Avenue, thence north along said alley to
the intersection of said alley with Grove Street, thence southeast along
Grove Street to Chicago Avenue, thence northeast along Chicago Avenue
to Davis Street, thence northwest along Davis Street to the first alley
northwest of Chicago Avenue, thence northeast along said alley to Church
Street, thence northwest along Church Street to Orrington Avenue, the
point of beginning.
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RETIREMENT COMMUNITY.
Housing developed, planned, designed, and operated to provide a full
range of accommodations and services for older adults including
independent living, assisted living, sheltered care, and nursing home care.
Residents may move from one (1) level to another as needs change. This
term shall include, but will not be limited to, continuing care communities
and life care retirement communities.
RETIREMENT HOME (HOME
FOR THE AGED).
A facility for older adults that provides services and rooming units,
dwelling units of any type, sheltered care, or intermediate or skilled
nursing care services.
RETIREMENT
HOTEL.
An establishment where meals are provided as part of the price of the
accommodations, that caters primarily to nontransient guests and either
holds itself out to the public as a retirement facility, selectively caters to or
solicits the elderly, or has admission standards based on age. A retirement
hotel may not offer any type of long term care, including nursing or
sheltered care services.
UNIVERSITY AREA.
That area of the City east of the east line of Sheridan Road and south of
the south line of Lincoln Street, extended to the lake shore and
northeasterly of the northeasterly line of that portion of Sheridan Road
running in a generally northwesterly and southeasterly direction south and
east of the intersection of Sheridan Road at Chicago Avenue, and such line
created thereby extended to the lake shore, but excepting therefrom a
corridor having a depth of one hundred fifty (150) feet bounded by the
north, south and west lines of said described area.
WINE.
Any alcoholic beverage obtained by the fermentation of the natural
contents of fruits or vegetables, containing sugar, including such beverages
when fortified by the addition of "alcohol" as defined above.
(Ord. No. 90-O-13, § 1, 10-14-2013; Ord. No. 104-O-13, § 2, 10-28-2013; Ord. No. 39-O-14, §
1, 6-24-2014; Ord. No. 150-O-14, § 1, 2-23-2015; Ord. No. 12-O-17 , § 1, 4-24-2017)
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For City Council meeting of January 14, 2019 Item A19
Ordinance 5-O-19 Negotiate the Sale of 1729 Dodge Ave
For Introduction and Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Johanna Leonard, Community Development Director
Sarah Flax, Housing and Grants Administrator
Subject: Ordinance 5-O-19 Authorizing the City Manager to Negotiate the Sale of
City-Owned Real Property at 1729 Dodge Avenue
Date: January 2, 2019
Recommended Action:
Staff recommends adoption of Ordinance 5-O-19 authorizing the City Manager to
negotiate the sale of City-owned property at 1729 Dodge Avenue to Evanston Township
High School (“ETHS”) in conformance with the terms of the Intergovernmental
Agreement (“IGA”) between the City of Evanston and Evanston Township High School
for the Geometry in Construction class. A two-thirds majority of City Council is required
to adopt Ordinance 5-O-19. City Manager requests suspension of the rules for
Introduction and Action at the January 14, 2019 City Council meeting.
Livability Benefits:
Built Environment: Support housing affordability, and provide compact and complete
streets and neighborhoods;
Equity & Empowerment: Ensure equitable access to community benefits, support quality
human service programs, and support poverty prevention and alleviation.
Summary:
Ordinance 5-O-19 authorizes the City Manager to negotiate the sale of 1729 Dodge
Avenue to ETHS. The property will be the site for the single family home constructed by
ETHS according to the IGA. Ordinance 5-O-19 is necessary to follow the procedural
requirements outlined for the sale of City real property per Section 1-17-4-2 of the City
Code.
ETHS students and staff are constructing a single family home in the Geometry In
Construction program that will be moved to 1729 Grey Avenue where construction will
be completed. Community Partners for Affordable Housing (“CPAH”) will sell the home
to an income eligible household per the IGA. Income eligible employees of Evanston
Memorandum
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Township High School and the City of Evanston will be prioritized for purchase of the
property.
Attachment:
Ordinance 5-O-19 Authorizing the City Manager to negotiate the Sale of City-Owned
Real Property at 1729 Dodge Avenue
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1/2/2019
5-O-19
AN ORDINANCE
Authorizing the City Manager to Negotiate the Sale of City-Owned
Real Property Located at 1729 Dodge Avenue
WHEREAS, on May 2, 2018, the City acquired the residential property
located at 1729 Dodge Avenue (the “Subject Property”) through a deed in lieu of
foreclosure of municipal liens; and
WHEREAS, the Subject Property was acquired to be the future site of the
residential home designed and constructed by high school students through the course
“Geometry in Construction” at the Evanston Township High School; and
WHEREAS, in conformance with the Intergovernmental Agreement between
the City of Evanston and the Evanston Township High School District No. 202 regarding
the Affordable Housing Agreement, dated June 26, 2018, which establishes the City’s role
in the program to identify and acquire the lots to be used for affordable housing; and
WHEREAS, the City Council finds the best interests of the City are served by
providing safe and affordable housing in the City of Evanston and providing opportunities
for ETHS students to learn hands-on skills; and
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: the City Manager is hereby authorized and directed to negotiate
the sale of the City’s interests in the Subject Property.
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5-O-19
~2~
SECTION 2: Pursuant to Subsection 1-17-4-2-(B) of the Evanston City
Code, 2012, as amended (the “City Code”), an affirmative vote of two-thirds (⅔) of the
elected Aldermen is required to accept the recommendation of the City Manager on the
negotiation authorized herein. The City reserves the right to reject any and all negotiations.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: This ordinance shall be in full force and effect from and after its
passage, approval, and publication in the manner provided by law.
SECTION 5: If any provision of this Ordinance or application thereof is held
unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or
applications of this Ordinance that can be given effect without the invalid application or
provision, and each invalid application of this Ordinance is severable.
Ayes: ______________
Nays: ______________
Introduced:_________________, 2019
Adopted:___________________, 201 9
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation Counsel
235 of 509
5-O-19
~3~
EXHIBIT A
LEGAL DESCRIPTION
COMMON ADDRESS: 1729 Dodge Avenue, Evanston, IL 60202
PERMANENT INDEX NUMBERS: 10-13-220-008-0000
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For City Council Meeting of January 14, 2019 Item A20
Ordinance 121-O-18: Authorizing Ambulance Donation to NORTAF
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Erika Storlie, Director of Administrative Services/Assistant City Manager
Sean Ciolek, Division Manager of Facilities and Fleet
Dave Waite, Fleet Supervisor
Subject: Ordinance 121-O-18, Donation of Ambulance to the North Regional Major
Crimes Task Force Organization
Date: December 13, 2018
Recommended Action:
Staff recommends that City Council adopt Ordinance 121-O-18, directing the City
Manager to donate an ambulance owned by the City to the North Regional Major
Crimes Task Force, Major Crash Assistance Team (NORTAF MCAT). This vehicle has
been determined to be surplus as a result of a new vehicle replacement being put into
service.
Livability Benefit:
Innovation & Process: Support Local Government Best Practices
Summary:
North Regional Major Crimes Task Force's Major Crash Assistance Team is a joint
group that responds to traffic crashes in 13 surrounding communities including
Evanston. The team exists to assist member agencies with the investigation of fatal and
severe injury motor vehicle crashes. This ambulance is no longer in top performing
condition to serve as an active or even reserve ambulance for the City of Evanston.
Instead of auctioning it, it is recommended that it be donated to the North Regional
Major Crimes Task Force, Major Crash Assistance Team in order to still serve the City
of Evanston along with surrounding communities in a lesser capacity.
Memorandum
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SURPLUS FLEET VEHICLES/EQUIPMENT
Cost
Center
Department
Vehicle
#
Vehicle
Make/Model
Vehicle
Model
Year
V.I.N. #
L.T.D.
Miles/Hours
2315 Administrative Services 317 International
4300 2005 1HTMNAAMX5H162403 90,518
Attachments:
Ordinance 121-O-18: Authorizing Ambulance Donation to NORTAF
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10/16/2018
121-O-18
AN ORDINANCE
Authorizing the Donation of an Ambulance to the North Regional
Major Crimes Task Force Organization for Use by the Major
Crimes Assistance Team
WHEREAS, the North Regional Major Crimes Task Force
(NORTAF) has a team, Major Crimes Assistance Team (MCAT), that responds to
fatal or potentially fatal traffic crashes in 13 surrounding communities, including
Evanston; and
WHEREAS, the Evanston Police Department has several members
on MCAT and the team responds to an average of 16 crashes per year, but have
gone out up to 24 times in one year. MCAT utilizes an ambulance to store all the
equipment used by our crash reconstructionists and forensic investigators while
on the scene of the crash; and
WHEREAS, the City Council of the City of Evanston hereby finds
that it is no longer necessary, practical, or economical to retain ownership of a
certain ambulance as part of its fleet vehicles; and
WHEREAS, the City wishes to donate a 2005 International 4300
Medtec Box Ambulance (“Vehicle”) to NORTAF for use by MCAT pursuant to
the terms and conditions contained in the Donation Agreement, attached as
Exhibit 1,
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NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The above recitals are found as fact and made a
part hereof.
SECTION 2: That, pursuant to Section 1-17-3(B) of the City Code
of the City of Evanston, 2012, as amended, the City Council finds that the fleet
vehicle described in Exhibit 1, attached hereto and incorporated herein, has an
aggregate value in excess of one thousand five hundred dollars ($1,500.00).
SECTION 3: Pursuant to Section 1-17-3(B), the City Council
hereby authorizes and directs the City Manager to donate and convey evidence
of ownership of the ambulance now owned by the City of Evanston to NORTAF.
SECTION 4: All ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 5: That if any provision of this ordinance or application
thereof to any person or circumstance is held unconstitutional or otherwise
invalid, such invalidity shall not affect other provisions or applications of this
ordinance that can be given effect without the invalid application or provision,
and each invalid application of this Ordinance is severable.
SECTION 6: That this Ordinance 121-O-18 shall be in full force
and effect from and after its passage, approval and publication in the manner
provided by law.
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121-O-18
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Introduced:_________________, 2018
Adopted:___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
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121-O-18
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EXHIBIT 1
DONATION AGREEMENT
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CITY OF EVANSTON AND NORTAF MCAT
VEHICLE DONATION AGREEMENT
THIS AGREEMENT is entered into this ___ day of __________, 2018 by and
between the City of Evanston (hereinafter, “City”), an Illinois municipal corporation ,
2100 Ridge Avenue, Evanston, Illinois 60201 and North Regional Major Crash
Assistance Team (hereinafter, referred to as “NORTAF MCAT”). The City and the
Donor will be collectively referred to herein as the “Parties.”
RECITALS
WHEREAS, the City wishes to donate a 2005 International 43 00 with Medtec Box
Ambulance (“Vehicle”) to NORTAF Major Crash Assistance Team pursuant to the
terms and conditions contained herein ; and
WHEREAS, NORTAF wishes to accept full ownership of the Vehicle from the City
for the use and benefit of NORTAF MCAT operations, which provides assistance in
fatal or potentially fatal traffic crashes in 13 communities, including Evanston; and
NOW, THEREFORE, the City and NORTAF MCAT , in consideration of the mutual
covenants set forth below, hereby agree as follows; having first found the foregoing
recitals as fact:
AGREEMENT
1. DONATION: Donor transfers all rights of ownership to the Vehicle listed on this
Agreement below to NORTAF (the “Donation”). Donor will deliver the Vehicle to
NORTAF free and clear of any liens, claims or other enc umbrances of any type.
Donor will furnish a signed, sworn and notarized Certificate of Title, attached
hereto and incorporated herein as Exhibi t "1", to NORTAF certifying that the
Donation is free of liens, claims, and other encumbrances . This Section will survive
termination of this Agreement.
Vehicle Year: 2005 Vehicle Make: International
Vehicle Model: 4300 SBA LP Vehicle Color: Red
Vehicle Identification Number (“VIN”): 1HTMNAAMX5H162403
Vehicle Mileage: 90,518 Vehicle Value: $5,000
2. DONATION PURPOSE: Parties understand and agree that the Vehicle will be
available for general use by NORTAF MCAT in accordance with NORTAF policies.
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2
Further, the Vehicle will b e maintained as an asset of in accordance with NORTAF
policies for as long as it will be reasonable to do so.
3. LIABILITY. The will bear the risk of loss of, or damage to, the Vehicle until the
Vehicle is delivered to NORTAF. Upon acceptance of the Vehicle, NORTAF will
bear the risk of loss of, or damage to, the Vehicle. NORTAF hereby releases the
City of Evanston of all future liability and claims. NORTAF will indemnify the City
for any claims arising out its use of the Vehicle filed by third parties.
4. SALE OF VEHICLE. Should NORTAF wish to sell, donate, or otherwise divest
itself of the Vehicle, NORTAF may do so without restrictions .
5. NOTICE. Notices under this Agreement are to be in writing and directed to:
City of Evanston: NORTAF:
Attn: City Manager’s Office Attn: Skokie Police Chief
2100 Ridge Avenue 7300 Niles Center Road
Evanston, Illinois 60201 Skokie, Illinois 60077
With a copy to:
Law Department
City of Evanston
2100 Ridge Avenue
Evanston, Illinois 60201
6. APPLICABLE LAW. The law of Illinois, including its conflicts of law provisions, shall
apply to interpretation and enforcement of this Agreement. Venue shall be within
Cook County, Illinois. The parties waive trial by jury.
7. SEVERABILITY. In the event any provision(s) of this Agreement are found by a
court of competent jurisdiction to be in violation of applicable law, provision(s)
unaffected thereby shall be in effect.
8. ENTIRE AGREEMENT. This document represents the entire Agreement between
the City and Donor. Any and all prior agreements, undertakings written and oral, are
hereby superseded. This Agreement, and the terms, provisions, promises,
covenants and conditions herein, shall be binding upon and shall inure to the benefit
of the Parties hereto and their respective heirs, legal representatives, successors
and assigns.
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IN WITNESS HEREOF, the Parties have caused this agreement to be executed and the
Effective Date will be the date that the City executes the Agreement (“Effective Date”).
NORTAF: City of Evanston:
By: _____________________________ By: _____________________________
Print Name: ______________________ Print Name: ______________________
Date: ___________________________ Date: ___________________________
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4
Exhibit 1
Certificate of Title
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For City Council Meeting of January 14, 2019 Item A21
Ordinance 122-O-18: Authorization to Negotiate Redevelopment Agreement
and Sale of City Property at 2222 Oakton
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Wally Bobkiewicz, City Manager
Johanna Leonard, Community Development Director
Paul Zalmezak, Economic Development Division Manager
Subject: Ordinance 122-O-18, Authorization to Negotiate a Redevelopment
Agreement and the Sale of City Property at 2222 Oakton to Clark Street
Real Estate, LLC
Date: November 26, 2018
Recommended Action:
Staff recommends City Council approval of Ordinance 122-O-18, “Authorizing the City
Manager to Negotiate a Redevelopment Agreement and the Sale of City-Owned Real
Property Located at 2222 Oakton Street with Clark Street Real Estate, LLC”. A two-
thirds majority of City Council is required to adopt Ordinance 122-O-18.
Livability Benefits:
Economy & Jobs: Retain and expand local businesses
Summary:
If authorized, the staff will negotiate a redevelopment agreement that establishes the
following:
1. Sale Price
2. Due Diligence Period
3. Use Restrictions
4. Define the City Approval Period
5. Site Plan Appearance terms/requirements
6. Zoning Code Text Amendment Process Requirements
7. Non-refundable contract deposit
8. Closing date
9. Public Benefits
Memorandum
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Clark Street Real Estate proposes to purchase the building and the land currently
serving as parking immediately adjacent (see the site plan in the attached proposal - lot
3 in the plat of survey) from the City and secure a long term lease with First Ascent for
them to operate the climbing gym. Clark Street Real Estate proposes to work with the
City to develop a comprehensive plan for the site including but not limited to: the
negotiation of a redevelopment agreement, potential rezoning of the site, and design
and construction guidelines. Enclosed with the proposal is a letter of intent to purchase
the property for $1 million.
Upon successful conclusion of negotiations, staff will return at a later date to the CIty
Council to seek authority to sell the property. Clark Street will be responsible for
submitting plans for zoning review and approval as governed by the city code. In
accordance with City Code, public notice of the City’s intent to lease the property will be
placed in the Evanston Review. Public notice of a sale of city property is required to be
published at least once in a daily or weekly newspaper in general circulation in the City.
The public notice must be published not less than 15 days and no more than 30 days
prior to the date by which the City will consider the adoption of the ordinance for the
sale of the property.
Background:
First Ascent is a climbing gym with yoga, strength and cardio training facilities and
personal training. First Ascent has four facilities in Chicago with plans to open new
facilities in Arlington Heights, IL, and Peoria, IL by the end of 2019. Clark Street Real
Estate proposes to purchase the property from the City and own the property and lease
to First Ascent.
The First Ascent team proposes the following: 20,000 square feet of climbing with 250
routes to climb; a fitness area with cardio equipment and functional strength equipment;
up to 60 yoga/fitness classes weekly; at least one community event every week;
partnerships with local restaurants and retailers to offer experiences unique to
Evanston; and after school youth programs focusing on fitness, agility, and social
interaction.
The estimated total project costs is $3.25-$3.75 million. In addition to $1 million
acquisition, Clark Street Real Estate estimates approximately $1 million to $1.5 million
in building infrastructure/renovation costs. The First Ascent furniture, fixtures, and
equipment is estimated to be $750,000. Soft costs are estimated at $300,000. The
source of financing is traditional bank financing and equity. The proposal includes 45
parking spaces.
The owners of First Ascent estimate 1,500 members per facility, and 600 users per
month for events and one-time uses. First Ascent has identified 2,100 visits from
Evanston zip codes at their existing locations suggesting demand for their program. The
team believes this site clearly offers unique and compelling synergies that are hard to
replicate in other locations specifically, the amenities offered at James Park, Quad
Indoor Sports, and Dawes Elementary School.
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Clark Street estimates the First Ascent tenant will serve as a community/regional anchor
serving the north side of Chicago and adjacent North Shore communities.
Programming for youth will provide opportunities for after school programs, summer
camps, fundraisers, and youth parties typically provided by experience businesses
found in neighboring communities. The proposal includes a link to a video depicting
these activities: https://vimeo.com/150355893
Clark Street estimates a number of direct and indirect economic benefits to the city,
upon opening in August of 2020 including:
● $1 million purchase price
● $104,000 annual property tax for all taxing entities
● $17,000 annual property taxes to the City of Evanston
● $20,000 annual sales tax on $100,000 in food and retail sales
● Development will not seeking economic incentives, rent incentives/free rent, etc.
RFQ/P Background:
In July 2018, the City issued an RFQ/P for the former recycling center located at 2222
Oakton Street. Clark Street/First Ascent and Palmhouse Productions (Peckish Pig)
responded to the RFP.
Four staff members representing the Community Development Department and the
Public Works Agency reviewed the proposals. On September 13, 2018, staff and
Alderman Rainey conducted in-person interviews with both Palmhouse and First
Ascent/Clark Street Real Estate teams. Each team was given direction prior to the
meeting to prepare a brief presentation of the proposal and be prepared for questions
from the interview panel. Each interview was 60 minutes in total. Thereafter, staff
scored the proposals using a scoring matrix.
Following the completion of the scoring, the scores from staff were totaled and
averaged to create a composite score for each submission. The First Ascent proposal
received a total score of 84 out of a possible 100 points and Palmhouse Productions
received a total score of 68 out of a possible 100 points. Staff summarized the qualities
of both unique responses. The Economic Development Committee debated and
ultimately recommended staff seek authority to negotiate with Clark Street/First Ascent.
Legislative History:
On September 26, 2018, the Economic Development Committee voted 6-1, with one
abstention, to recommend the City Council authorize the City Manager to negotiate the
sale of 2222 Oakton to Clark Street
Attachments:
-Ordinance 122-O-18
-Plat of Survey
-Clark Street RFP Response
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11/29/2018
122-O-18
AN ORDINANCE
Authorizing the City Manager to Negotiate a Real Estate Sale
Agreement and Redevelopment Agreement for the City-Owned
Property Located at 2222 Oakton Street
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Council hereby authorizes the City Manager to
negotiate a real estate sale agreement and redevelopment agreement with Clark Street
Real Estate, LLC, a Delaware limited liability company. This ordinance permits the City
Manager to negotiate the sale of the City’s interests in all or a portion of the real estate
legally described in Exhibit A, attached hereto and incorporated herein by reference,
with a real property address of 2222 Oakton Street Avenue, Evanston, Illinois 60202.
SECTION 2: Pursuant to Subsection 1-17-4-2-(B) of the Evanston City
Code, 2012, as amended (the “City Code”), an affirmative vote of two-thirds (⅔) of the
elected Aldermen is required to accept the recommendation of the City Manager on the
negotiation authorized herein. The City reserves the right to reject any and all
negotiations.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 5: If any provision of this Ordinance or application thereof to
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122-O-18
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any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 6: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Ayes: ______________
Nays: ______________
Introduced:_________________, 2018
Adopted:___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
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122-O-18
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EXHIBIT A
LEGAL DESCRIPTION
LOT 3 IN WILLIAM B. JOHNSON’S SUBDIVISION OF THE EAST 650 FEET OF THE
WEST 1075 FEET OF THE SOUTH 150 FEET OF THE NORTH 197 FEET OF THE
NORTHWEST 1/4 OF THE NORTHWEST ¼ OF SECTION 25, TOWNSHIP 41
NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK
COUNTY, ILLINOIS.
PIN: 10-25-100-023-0000
Address: 2222 Oakton Street, Evanston IL 60202 (commonly known as the “Recycling
Center”)
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Andy Stein
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Index
I.Qualifications Summary
II.Development & Operator Team Overview
III.Representative Projects and Expertise
IV.Current Projects
V.Financial Information
VI.References
VII.Point of Contact for Project
VIII.Project Proposal
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I. Qualifications Summary
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Qualifications Summary
Clark Street Real Estate (“CSRE”) and First Ascent Climbing & Fitness (“First Ascent”) have formed a strategic
partnership to pursue the opportunity to redevelop the city owned property at 2222 Oakton (“the Property”) in Evanston,
IL. CSRE and First Ascent (“the Team”) intend to transform the former recycling center into a world -class indoor
climbing gym. Since pursuing the original RFP issued in 2015, the team has continued to diligently pursue a location in
Evanston as we believe the community will embrace and support such a facility.
The team brings together best-in-class operators in their respective fields. CSRE will leverage its substantial experience
in the acquisition, financing, development, and construction of this facility, while First Ascent will contribute their vast
knowledge and skills in operating a state of the art climbing gym. In addition, CSRE and First Ascent will work very
closely with FitzGerald Associates Architects (“FitzGerald”) to execute on a design and experience that embraces the
sprit of the community.
Together, the assembled team has an established track record of successful and sustained projects, which is further
highlighted in the subsequent sections of this submission.
THE TEAM
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Qualifications Summary
Clark Street Real Estate
CSRE is a fully integrated, internally capitalized real estate development company based in Chicago. CSRE specializes in
developing and redeveloping retail, medical office, industrial, and mixed-use properties ranging from single-tenant to large scale,
complex projects. Principals of CSRE have deep relationships dating back 30 years and have developed more than 30 million
square feet of property and have acquired more than 50,000 acres of land.
CSRE has been active over the last several years developing well located urban and suburban real estate. This has been exemplified
through numerous projects:
•The Emerson: A dynamic, mixed-use project located in downtown Oak Park that contains a new flex-format Target, 418
car parking garage, and 271 luxury apartments.
•Retail at the Fields: A ground-up urban shopping center developed in the Logan Square neighborhood anchored by Petco
and Ross Dress For Less.
In the local trade area, CSRE has been very active with two large projects:
•Touhy Marketplace: The redevelopment of a 15 acre former industrial site into a shopping center at the intersection of
Touhy and Lawndale anchored by Walmart, PNC Bank, and Jollibee.
•Floor & Décor: The redevelopment of the former General Automation industrial facility at the northwest corner of Oakton
and McCormick into a Floor & Décor retail store that specializes in all types of flooring.
Further information about the principals of CSRE as well as previous and current projects are further detailed in the following
pages.
THE TEAM
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Qualifications Summary
First Ascent Climbing & Fitness
First Ascent is a locally grown, world class, and community-focused climbing gym operator based in Chicago.
Collectively, the management team has over 35 years of experience in owning and operating climbing gyms.
Presently, First Ascent’s four facilities in Chicago’s Avondale, Uptown, Humboldt Park, and Loop neighborhoods have
not only seen excellent performance and growth economically but have also had a positive impact as good neighbors and
are key members of the communities where they are located. Thousands of First Ascent’s members visit their gyms
weekly for climbing, as well as for use of their general fitness facilities, personal training, and yoga classes.
Additionally, please find a summary of First Ascent’s leadership team, current and proposed facilities, and an operations
plan for this facility later in this submission.
THE TEAM
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Qualifications Summary
FitzGerald Associate Architects
FitzGerald Associate Architects is a locally based, nationally recognized architecture firm. The FitzGerald team offers a
wide array of services to its clients:
•Master Planned Communities
•Low, Mid, and High Rise Buildings
•Commercial and Industrial
•Renovations and Restorations
Given their track record and vast experience, they have found a way to excel in complicated projects to the satisfaction of
landlords, tenants, municipalities, and residents. Further detailed in this submission, please find a select listing of the
firm’s principals as well as past and current projects in the greater Chicago area.
THE TEAM
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II. Developer Overview
CLARK STREET REAL ESTATE
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Background
Clark Street Real Estate specializes in the successful development and redevelopment of retail, industrial and mixed-use
properties throughout the United States and abroad. The long-term relationships that we have established over the years
with tenants, communities and industry professionals demonstrate our tremendous passion for the real estate business.
We have the tools and creativity to envision, plan, and execute a wide variety of projects, from urban in-fill to green field
developments. Through our highly collaborative process, we ensure that these projects result in unique and special
environments that meet the needs of retailers and strengthen relationships with the communities they serve.
Andy Stein, David Low, and Danny Rigoni will lead the CSRE team’s efforts on this project.
CLARK STREET REAL ESTATE
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Team Resumes: CSRE
Andrew Stein
PRINCIPAL
Andy is a founding Principal of Clark Street. His primary focus is
the procurement and processing of development and
redevelopment opportunities.
Andy Stein began his real estate career at Joseph Freed and
Associates, a privately owned Chicago-based development
company. As Vice President of Development he was involved in
all aspects of development and leasing, including site selection,
land acquisition, entitlement, and financing of projects. Some of
the major projects Andy completed while at Freed include:
Hilldale Mall in Madison, WI, Greeley Commons in Greeley, CO,
Arborland in Ann Arbor, MI, and Evergreen Square in Peoria, IL.
During his tenure at Freed, Andy was involved in more than 1.5
million square feet of development projects.
Andy is co-founder and an Emeritus member of the ICSC’s Next
Generation program, current state chair of the Illinois ICSC State
Committee, Urban Land Institute Member, and Executive Board
Member of the Harold Eisenberg Foundation. Recently Andy was
the recipient of The ICSC’s Inaugural “4 Under 40 Award”. Andy
is a graduate of the University of Texas at Austin and holds the
Certified Leasing Specialist (CLS) and Certified Property
Executive (CRX) designations from ICSC.
10
David Low
VICE PRESIDENT DEVELOPMENT &
CONSTRUCTION
David joined Clark Street in 2008 as Vice President of
Development and Construction. He currently leads all aspects of
the design and construction process of Clark Street’s projects.
In 1987, David joined Equity Properties and Development as a
Senior Project Manager. He was focused on major shopping center
renovations, expansions, capex programs, environmental
remediation, and implementing lease deals for over 9,000,000
square feet of regional shopping centers throughout the Midwest,
Northeast, and Southeast States.
David later joined Leopardo Construction in 1997 as Project
Executive. He and his team successfully completed hundreds of
projects in the Chicago area for developers and national retailers.
David has over 30 years of construction and development
experience, covering 24 states, commercial developments,
complex renovations, mixed-use projects, retail
repositioning/redevelopment, theater complexes, restaurants,
industrial uses, medical office buildings, and large site
developments. He earned his Bachelor of Science degree in
Construction Technology and an Associate degree in Architectural
Technology from Purdue University in 1978.
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Team Resumes: CSRE
11
Danny Rigoni
ANALYST
Danny is an Analyst at CSRE. Danny’s entrepreneurial mindset
and passion for the real estate industry are centered around the
transformative ascetic, functional, and economic impact that can
be created through successful real estate development.
Danny plays a collaborative role, working with the CSRE team
throughout the entire development process. From conducting
feasibility analysis, due diligence, project underwriting, design,
financing, lease up and stabilization, construction execution, and
completion, Danny takes a hands on approach to every CSRE
initiative.
Born and raised in Chicago, Danny comes from a family with
roots in the real estate industry and brings to the table experience
in development, property management, and brokerage.
In 2016, Danny received a Bachelor of Science in Business with
double majors in Real Estate and Entrepreneurship as well as
double minors in Finance and Urban Planning and in 2017, a
Master of Science in Real Estate (MSRE), both from DePaul
University. Danny’s level of industry involvement goes beyond
the workplace through his involvement as Co-Chair of REIA's
Emerging Leaders program and as an active member of ULI and
ICSC.
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Principal Resumes: CSRE
E. Thomas Collins
PRINCIPAL
Tom is a founding Principal of Clark Street.He oversees project
acquisition, structures agreements, and provides a seasoned focus
for the Company’s development efforts.
Tom began his real estate career at Massachusetts Mutual,
American Fletcher Mortgage and Crocker Mortgage
companies.In 1980, he joined Lake Development Ltd. as
President.He was responsible for such notable buildings in
Chicago as: Britannica Centre (310 S. Michigan), 318 S.
Michigan, 33 E. Congress and the Civic Opera Building.
In 1985, he joined Hiffman Shaffer Associates, Inc. as EVP of
Development, CFO and Principal of the firm. Tom was later
named Vice Chairman, President and COO of HSA.During his
tenure, Tom was responsible for financing, development and
acquisition of over $1.6 billion in projects.
In 1999, he formed The Reliant Group, Ltd., which specialized in
retail development and Collins Interests, Ltd., an asset
management company for a portfolio of commercial properties.
Tom has a bachelor’s degree from Eastern Illinois University and
an MBA from Western New England University.
PRINCIPAL
Richard Hulina
Dick is a founding Principal of Clark Street. He provides seasoned
advice for the Company’s project acquisition, site layout and
tenancy.
Dick began his real estate career with Sears and Homart
Development Company in 1973 as Director of Regional Malls; VP
of Land Development; and VP of Leasing. He oversaw regional
mall development; developed peripheral land of over 40 regional
malls and directed a staff of 35 leasing professionals. Chicago-area
regional malls include: Northbrook Court, Louis Joliet Mall, Fox
Valley Mall and Orland Square Mall among many others.
In 1984, while Partner and EVP of Vantage/Bradford, he formed
the Retail Development Group which developed and leased more
than one million square feet.
In 1989, Dick joined Hiffman Shaffer Associates (HSA) as a
Principal / President of HSA Real Estate Acquisition &
Development (HSA READ), where he developed over two million
square feet of projects during his tenure.
Dick holds a Bachelor's Degree in Civil Engineering from the
University of Illinois and an MBA from the University of
Chicago.
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Principal Resumes: CSRE
John Collins
PRINCIPAL
John is a founding Principal of Clark Street Real Estate. He is
primarily responsible for debt and equity finance, acquisition
analysis and asset management for the Company and its projects.
John started his professional career in 2001 at LaSalle Bank in
Chicago. He underwrote national and international real estate
projects and companies including office, industrial, retail, self-
storage and multi-family.
In 2003, John joined Collins Interests LTD as asset manager for a
portfolio of over 30 properties totaling over 2.5 million sf of retail,
industrial and office properties. His responsibilities included new
developments, investment consulting, lease analysis and financing.
He is currently Partner and continues to manage the portfolio.
John is a member of the Real Estate Investment Association of
Chicago (REIA) and the International Council of Shopping
Centers (ICSC). He is a graduate of Indiana University,
Bloomington, majoring in Finance.
Peter Eisenberg
PRINCIPAL
Peter is a founding Principal of Clark Street. His primary focus is
the procurement and execution of retail development and
redevelopment projects for the Company. Peter began his career at
The Reliant Group, a predecessor to CSRE, and continues to
manage a portfolio of family real estate assets.
He is actively involved in the International Council of Shopping
Centers, serving on the ICSC Foundation Board of Directors and on
the Illinois State Committee. Peter is a Co-Founder and Emeritus
Member of ICSC’s Next Generation National Advisory Group as
well. He passionately supports The Harold E. Eisenberg Foundation,
serving as President and a Founding Board Member.
Peter graduated from the University of Wisconsin-Madison with a
Bachelor of Arts degree in Political Science. In addition, he earned a
Juris Doctorate degree and an LL.M. in Real Estate Law with
honors from The John Marshall Law School in Chicago, where he
serves on the Advisory Board for the Center of Real Estate Law.
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Principal Resumes: CSRE
Jim Kurtzweil
PRINCIPAL
Jim is a Principal and founding member of Clark Street. He is
primarily responsible for managing many of the Company’s
development projects. Jim also helps operate the Company’s day-to-
day operations.
Jim began his career at The General Electric Company / GE Capital
in 1994. During his 13 year career, Jim completed GE’s
Manufacturing Management Program which exposed him to various
functions in GE’s industrial businesses. He went on to lead several
origination teams within the GE Capital umbrella focused primarily
on heavy equipment financing and leasing to small and mid-market
firms, generating approximately $150 million in closed transactions.
Jim also directly originated and closed over $65 million in real
estate loans and related financings.
Jim obtained his MBA in Finance & Strategy with honors from the
University of Chicago in 2003. He graduated from the University of
Illinois in Champaign, IL with a Bachelor of Science degree in
Mechanical Engineering in 1994. He is an Executive Board Member
of the Harold E. Eisenberg Foundation since 2006.
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II. Operator Team Overview
FIRST ASCENT CLIMBING & FITNESS
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FIRST ASCENT AT A GLANCE
visitors
last year
More then 4,000
members in Chicago
C L I M B I N G |Y O G A |F I T N E S S |C O M M U N I T Y16271 of 509
(Business Development
Officer)
(Youth Programming
Director)
(Director of Marketing and
Adult Programming)
(Chief Financial Officer)
17 C L I M B I N G |Y O G A |F I T N E S S |C O M M U N I T Y272 of 509
18 C L I M B I N G |Y O G A |F I T N E S S |C O M M U N I T Y
The following pages highlight a cross section of typical First Ascent customers as well as the culture and environment that i s
created at their facilities. As you will see,First Ascent creates the “experience” that drives its success.
273 of 509
THE “TYPICAL”
FIRST ASCENT CLIMBER
Amy T.
30 years old, works in consulting
→Started climbing 5 years ago→Enjoys going to the gym to work out
and hang out with her friends→Goes climbing outdoors with friends
she met at the First Ascent→After climbing, goes to local restaurants
and breweries to socialize with
climbing buddies
CLIMBING IS SOCIAL
"I met all of my best friends through
climbing. They're the people I hang
out with, travel with, and count on."
19 274 of 509
THE “TYPICAL”
FIRST ASCENT CLIMBER
Leicester M.
29 years old, freelance photographer
and designer
→Started climbing 8 years ago→Prefers climbing as a his favorite
full-body workout→Regularly brings new people
to the gym who have never climbed
before. Likes introducing people to
the sport of climbing and the great
social scene at First Ascent.
CLIMBING IS
FITNESS
"My climbing time is my chance to get
away from the hustle of my work and
be present in the moment."
20 275 of 509
THE “TYPICAL”
FIRST ASCENT CLIMBER
Hayden R.
26 years old, student
→Started climbing 3 years ago when
First Ascent Avondale opened→Climbs regularly because it's a fun way
to exercise and meet new people→Enjoys the events that First Ascent
hosts and invites friends to participate
CLIMBING IS
“My girlfriend Veronica
and I started climbing together
right when First Ascent
opened, and we can't get
enough. We love all of the
events at First Ascent –
they mix it up and
keep things fun.”
FUN
21 276 of 509
Liz M.
43 years old, teacher, mother of two
→Started climbing 2 years ago→Loves that climbing is accessible for all fitness
levels, and that she continues to see improvement→Climbs with friends or attends yoga while her
daughter and son attend climbing classes→Enjoys seeing the positive social and physical
impact on her children→Surprised by how easy it is to meet new climbing
partners at the gym
CLIMBING IS FOR EVERYONE
“I love that climbing is something
I can enjoy with my kids and my friends
who are also moms. It makes me
feel strong and connected.”
THE “TYPICAL”
FIRST ASCENT CLIMBER
22 277 of 509
II. Development Team Overview
FITZGERALD ASSOCIATES ARCHITECTS
23 278 of 509
With roots dating back 99 years,FitzGerald maintains a portfolio full of master-planned
communities,numerous new low-,mid-,and high-rise residential buildings,commercial
and industrial facilities,banks,restaurants,retail spaces and more than one hundred
conversions and restorations of historic structures.
The firm’s clientele ranges from municipal Housing Authorities and other community
organizations to national bank chains,global retailers and many for-and not-for-profit
developers and investors.The firm provides full architectural services as well as
consultancies on building accessibility,building condition assessment,energy opti-
mization,historical research,adaptive reuse,space planning and interior design,site
design and planning,sustainable design,and tenant improvement services.
The firm has extensive knowledge in the latest architectural and building technologies,
investing the resources necessary to develop a top-of-the-line drafting studio with a
focus on smart 3D Building Information Modeling with an eye toward the latest devel-
opments in product delivery.
Enthusiasm for what we do is shared at all levels throughout our office and we bring
the talent,focus,and experience necessary to produce a successful project.We me-
thodically explore the potential of site,materials,and architectural design to produce
a unique response to a particular program and budget.Our goal is to ensure that our
clients receive the quality of construction they deserve at the cost they expect.
Firm Size
48 employees,18 licensed architects,
18 LEED APs,5 City of Chicago Registered
Energy Professionals,7 CSI Construction
Document Technologists,1 CSI Certified
Construction Contract Administrator
Services
Architectural Design;Building Accessi-
bility;Building Conditions Assessment;
Building Information Modeling;Codes &
Regulations;Development Advisory Ser-
vices;Energy Optimization;Historical
Research,Renovation and Adaptive Reuse;
Space Planning &Interior Design;Site
Design &Planning;Sustainable Design;
Tenant Improvement
Affiliations
AIA, ALA, ASID, CSI, CREW, CNU,HBAGC,
ICSC,IIDA,Lambda Alpha International,
NAHB,Realty Club of Chicago,Roosevelt
University Real Estate Forum,ULI,USGBC.
Company Data Sheet24279 of 509
FitzGerald Associates Architects has been a leader in the rehabilitation and adaptive
reuse of existing buildings for decades.In fact,over the past 20 years,the firm has
redeveloped several historic buildings and used historic tax credits to help fund the
projects,and have nominated several buildings to the National Historic Register.The
firm’s experience extends beyond single buildings to the rejuvenation of expansive
parcels with conversions that have helped to spark the revitalization of surrounding
neighborhoods.Whether a rehab or an adaptation to a new use,FitzGerald will provide
creative design solutions that maximize the building’s potential.FitzGerald provides
quick,cost effective advice at the onset of any reuse assessment,including:
•The suitability and adaptability of existing structures for any new use;
•Any restrictive hurdles that may be encountered and how to clear them;
•Project eligibility for Historic Rehabilitation Tax Credits,tax increment financing (TIF)
or other financial incentives;
•How to incorporate sustainable design and take advantage of any available sus-
tainable and green benefits;
•Comparative cost benefit models;
When a structure has become functionally obsolete,FitzGerald Associates Architects
has the skills and insight needed to inject new vitality into aging assets.We can see
beyond the building as it exists today and help you maximize the property’s potential
while sustainably recreating new life for an old structure.
Notable Projects
219 East Lake Shore Drive
Chicago,Illinois
332 South Michigan Avenue
Chicago,Illinois
912 West Lake Street
Chicago,Illinois
Fado
Chicago,Illinois
Fort Sheridan
Fort Sheridan,Illinois
The Lofts at River East
Chicago,Illinois
Lofts at 1800
Chicago,Illinois
One River Place
Chicago,Illinois
Riverbank Lofts
Chicago,Illinois
The Sexton Lofts
Chicago,Illinois
Silversmith Hotel
Chicago,Illinois
Stony Island Arts Bank
Chicago,Illinois
Storkline Lofts
Chicago,Illinois
The Sutherland Apartments
Chicago,Illinois
Tailor Lofts
Chicago,Illinois
Vesta Lofts
Chicago,Illinois
Renovations &Reuse25280 of 509
For 30 years,Pat FitzGerald has made numerous innovations
in urban infill housing,contributing more than 20,000 units to
Chicago’s housing stock including affordable,public,student,
market-rate,and luxury housing;loft conversions and mixed-
use buildings in low-,mid-,and high-rise formats.
As both an architect and developer,he has built many units
that have shown the viability of some long-neglected formats
including townhomes,rowhouses and courtyard apartment
buildings.
Pat’s work focuses on how projects contribute to the dynamic
of existing neighborhoods and help to create positive environ-
ments where they don’t currently exist while acting as a pioneer
and champion for sustainable design and sophisticated urban
planning concepts.
Patrick FitzGerald
Chairman
For the last 26 years,Mike De Rouin has embodied FitzGerald’s
commitment to practical,affordable and sustainable buildings
that satisfy the needs of builders,developers,and residents.
He has guided project teams through multifamily,mixed-use,
master-planning,senior housing,office,and retail commissions.
Holding both a Bachelor of Architecture in Design and a Bachelor
of Architecture in Structures from the University of Illinois at
Chicago,Mike works from a strong foundation of both aes-
thetic architecture and engineering training.
Mike is regarded as an expert in his field and offers himself
as a consultant,counselor and mentor in and out of the work-
place.His leadership is well-regarded with his successful
group of mentees,and his technical knowledge in matters of
local,regional and national standards for design,construction,
and sustainability make him an invaluable resource to our cli-
ents,consultants and design teams.
Michael DeRouin
CSI,CCCA
President
Resumes26281 of 509
III. Representative Projects &
Experience
CLARK STREET REAL ESTATE
27 282 of 509
COMPLETED IN THE FALL OF 2017, THE
EMERSON IS A MIXED-USE, TRANSITED-
ORIENTED DEVELOPMENT
DEVELOPED BY CLARK STREET REAL
ESTATE, IN PARTNERSHIP WITH LENNAR
MULTIFAMILY COMMUNITIES AND THE
VILLAGE OF OAK PARK.
THE RETAIL COMPONENT OF THE
EMERSON IS ANCHORED BY TARGET’S
NEW FLEX-FORMAT STORE,
PETSMART’S NEW URBAN STORE
CALLED THE GROOMERY, FIRECAKES
DONUTS, WHEEL & SPROCKET. IN
ADDITION, THERE IS A 418 CAR
PARKING GARAGE AND 271 LUXURY
APARTMENTS.
OAK PARK, ILLINOIS
The Emerson
28 283 of 509
IN JULY 2011, CSRE ACQUIRED THE NOTE
COLLATERALIZED BY A DILAPIDATED 15.5
ACRE PARCEL IN SKOKIE, ILLINOIS. CSRE
OBTAINED ENTITLEMENTS FROM THE VILLAGE
OF SKOKIE IN ORDER TO DEVELOP A 195,000
SF PROJECT, INCLUDING A 150,000 SF
WALMART SUPERCENTER, 17,000 SF OF RETAIL
SHOPS, A PNC BANK BRANCH WITH DRIVE-
THRU, JUST TIRES AND THE FIRST JOLLIBEE
RESTAURANT IN THE MIDWEST, ALL OF WHICH
ARE OPEN AND OPERATING.
SKOKIE, ILLINOIS
Touhy Marketplace
29 284 of 509
IN DECEMBER OF 2013, CSRE PURCHASED THE
FORMER GENERAL AUTOMATION BUILDING
LOCATED ON THE NORTHWEST CORNER OF
OAKTON STREET AND MCCORMICK BOULEVARD
IN SKOKIE, IL. PRIOR TO ACQUISITION, CSRE
SECURED ENTITLEMENTS AND SIGNED A LEASE FOR
75,000 SF WITH FLOOR & DECOR, A PRIVATELY
HELD, SPECIALTY RETAILER OF FLOOR
APPLICATIONS AND OTHER HOME IMPROVEMENT
PRODUCTS. FLOOR & DECOR OPENED FOR
BUSINESS IN FALL 2014.
SKOKIE, ILLINOIS
Floor & Decor
30 285 of 509
IRVING PARK
▪1ST TREATMENT FEBRUARY 2018
▪7,000 SF BUILDING
▪32,635 SF LAND
▪29 PARKING SPACES
▪16 STATIONS
▪PROTOTYPE DESIGN DEVIATION
PARK MANOR
▪1ST TREATMENT JUNE 2017
▪7,907 SF BUILDING
▪32,480 SF LAND
▪29 PARKING SPACES
▪20 STATIONS
▪PROTOTYPE DESIGN
DaVita Dialysis
CHICAGO, IL
BRIGHTON PARK
▪1ST TREATMENT JUNE 2018
▪7,757 SF BUILDING
▪41,563 SF LAND
▪27 PARKING SPACES
▪20 STATIONS
▪PROTOTYPE DESIGN
31
CSRE IS CURRENTLY A PREFERRED DEVELOPER FOR DAVITA DIALYSIS TO DEVELOP AND CONSTRUCT THEIR NEW FACILITIES IN THE CITY OF CHICAGO.
286 of 509
III. Representative Projects &
Experience
FIRST ASCENT CLIMBING & FITNESS
32 287 of 509
→Hundreds of people a day visit a First Ascent gym to climb and socialize
→Over 50% of revenue is from returning members
→Most clients visit twice a week. Member retention is over 90%
FIRST ASCENT –BY THE GYM
AVONDALE
Opened June 2015
25,000 square foot
facility
60 foot tall clear span
space purpose built
for climbing
400 visitors per day/
750 stabilized
UPTOWN
Opened December
2015
18,000 square foot
facility
Historical landmark in
up and coming
neighborhood
250 visitors per day/
400 stabilized
HUMBOLDT PARK
Opened September
2017
18,000 square foot
facility
Driving oriented facility
on prominent corner with
indoor parking
200 visitors per day/
400 stabilized
BLOCK 37
Opened February 2018
18,000 square foot
facility
Fourth floor of the
Block 37 urban mall
downtown
250 visitors per day/
500 stabilized
C L I M B I N G |Y O G A |F I T N E S S |C O M M U N I T Y33288 of 509
FIRST ASCENT AVONDALE
34 289 of 509
FIRST ASCENT AVONDALE
Ground up build
of a 25,000 square foot,
full-service climbing and
fitness facility in
Avondale. Opened June
2015. Features rope
climbing terrain that is
among the tallest in the
United States.
C L I M B I N G |Y O G A |F I T N E S S |C O M M U N I T Y35290 of 509
FIRST ASCENT UPTOWN
36 291 of 509
C L I M B I N G |Y O G A |F I T N E S S |C O M M U N I T Y
FIRST ASCENT UPTOWN
Adaptive re-use
of a historical building at
4718 N Broadway in
Uptown, featuring
bouldering, yoga, and
fitness. Opened
December 2015. The
building is centered in the
Uptown entertainment
district, with views of the
Uptown and Riveria
theaters.
37 292 of 509
FIRST ASCENT HUMBOLDT PARK
38 293 of 509
FIRST ASCENT HUMBOLDT PARK
Adaptive re-use of
a granite countertop
manufacturing facility.
Opened September 2017.
Features bouldering,
yoga, and fitness along
a main community
thoroughfare. Facility
includes
indoor parking.
C L I M B I N G |Y O G A |F I T N E S S |C O M M U N I T Y39294 of 509
FIRST ASCENT BLOCK 37
40 295 of 509
FIRST ASCENT BLOCK 37
Located in Chicago's Loop on
the fourth floor of Block 37
urban mall. Opened March
2018. Features 10,000 square
feet of climbing terrain, two
yoga and fitness studios, and
fitness area overlooking Daley
Plaza. Adds value for our many
members who live in the north
neighborhoods and commute
downtown to work.
C L I M B I N G |Y O G A |F I T N E S S |C O M M U N I T Y41296 of 509
III. Representative Projects &
Experience
FITZGERALD ASSOCIATES ARCHITECTS
42 297 of 509
First Ascent Climbing and Fitness’inaugural location in Avondale
represented Chicago’s largest dedicated indoor rock climbing fa-
cility,the dream of a partnership of avid climbers who were eager
to fill the needs of climbing enthusiasts in the city beyond the
climbing walls found in some fitness centers.
Inside the 25,000 square foot facility located at 3516 North
Spaulding Avenue,features 60 foot high ceilings and over 25,000
square feet of climbing surface allowing climbers to lead climb,
top rope,and boulder.Other features of the facility include a
cross-training fitness center,a yoga studio,locker rooms,retail
space,and a café.According to First Ascent,“routes and features
are friendly for beginners and challenging for experts.”First Ascent
has collaborated with climbing wall designer Walltopia to specify
and support climbing surfaces that cater to all experience levels,
from beginner to elite.
Size:
25,000 SF Total Area
Client:
First Ascent
Location:
Chicago,Illinois
First Ascent Avondale298 of 509
The Emerson is a model for mixed-use,transit-oriented suburban
development,offering walkable retail shops,a Target flexible-format
store,public parking,and 270 luxury apartments in studio,one-,
and two-bedroom floor plans.
The Emerson’s position between Oak Park’s historic shopping
district and busy commuter rail lines meant that the design needed
to blend well with the context of the shopping district and provide
a dense transit-oriented residential component.This was accom-
plished by designing the north building as a logical continuation
of the low-rise corridor nearby,standing five stories and built
from more traditional materials.Along the rail lines,a much taller
building,in a modern language of concrete and glass,could be
developed.
The different aesthetics translate inside to the units,as well.The
low-rise apartments feature warmer finishes in the public spaces,
finished ceilings,and traditionally-sized windows.In the high-rise,
units take on a more urban loft feel,with exposed concrete,con-
temporary finishes,and walls of glass framing skyline views.
Size:
5 & 20 Stories
270 Apartments
28,365 SF Retail
Client:
Clark Street Real Estate
Lennar Multifamily Communities
Location:
Oak Park,Illinois
The Emerson299 of 509
E2 is a high-density,mixed-use development at a prominent corner
near the downtown shopping district of Evanston,Illinois.The site
was chosen for its supreme walkability to desirable retail,
entertainment,and community features of the area; access to
transportation; and proximity to a nearby university.The
development takes the place of a lower-density and under-utilized
commercial office building and a vacant lot.Recognizing the
opportunity for new residents and the high-quality product to
come,the city government demonstrated strong support for the
project throughout the development process.
E2’s two modern towers stand 16 and 14 stories and are
connected by a four-story structure with parking and rooftop
amenities.The two towers include a total of 356 luxury
apartments in studio,one-,two-,and three-bedroom layouts,
twelve three-bedroom townhomes along one elevation,and nearly
4,000 square feet of ground-floor retail space.
Size:
14 & 16 stories
356 Apartments
12 Townhomes
4,000 SF Retail Space
Designed for LEED Silver
Client:
Fifield Companies
Carroll Properties
Location:
Evanston,Illinois
E2 Apartments300 of 509
With retail frontage on Maple Street and a dramatic double height
residential entry lobby located on Elmwood Avenue,the concrete,
glass and steel building contains luxury condominium units of
800 to 2,900 square feet each,with ground floor retail space and
secure indoor parking including spaces for retail use.
The fourth floor contains residential amenity spaces such as a
private Club Room,fitness center,lap pool,spa and sun deck.
The building is sited to optimize views while minimizing solar heat
gain.Planters and landscaped green roofs are used extensive-
ly for the amenity spaces and fifth floor terrace units as well as
the penthouse units.Recycled and renewable resources are used
throughout,and the building is in close proximity to bus and rail
lines.The building was one of the first highrise residential buildings
in the state of Illinois designed to achieve a LEED Gold certification.
Size:
15 stories
99 Condominiums
5,000 sf retail space
250,000 sf Total Area
Client:
Winthrop Club
Location:
Evanston,Illinois
The Winthrop Club301 of 509
The decommissioning of a military base adjacent to Lake Michigan
created the opportunity for a large team of developers and architects
to rehabilitate existing structures and create a new community with-
in the context of a historic military base.Fort Sheridan was created
to house troops near Chicago in the event of continued civil unrest
following the Haymarket Riots in 1886.The base design featured of-
ficer and enlisted men housing organized around a drill field.Many
of the buildings were designed by the firm of Holabird &Roche
including the focal backdrop to the drill field and an 800-foot-long
barracks centered by an imposing bell tower.FitzGerald was re-
tained to convert the structure into a series of loft-like apartments
and create a parking structure partially below grade at the back
of the building.The multifloored two-and three-bedroom units
featured open plans,exposed heavy-timber trusses and masonry
walls.The exteriors,composed of Cream City brick and Wisconsin
limestone,were restored to an original appearance.
Size:
2 Stories
52 Condominiums
Client:
LR Development
Location:
Fort Sheridan,Illinois
Fort Sheridan302 of 509
IV. Current Projects
CLARK STREET REAL ESTATE
48 303 of 509
CHICAGO, ILLINOIS
The Point at Six Corners
CSRE ACQUIRED APPROXIMATELY 4
ACRES AT THE PROMINENT SIX
CORNERS INTERSECTION OF IRVING
PARK ROAD, CICERO AVENUE &
MILWAUKEE AVENUE FROM BANK OF
AMERICA. CSRE PLANS TO DEVELOP AN
EXCITING MIXED-USE PROJECT THAT FITS
WITHIN THE FABRIC OF THE COMMUNITY
AND ACTS AS A CATALYST FOR THE
REVITALIZATION OF THE HISTORIC SIX
CORNERS NEIGHBORHOOD.
49 304 of 509
CHICAGO, ILLINOIS
Retail at The Fields
CSRE HAS A FORMED A JOINT VENTURE WITH
4K DIVERSEY PARTNERS, OWNERS OF THE 1.5
MILLION SF FORMER MACY'S DISTRIBUTION
FACILITY, AND SHINER CAPITAL PARTNERS TO
REDEVELOP APPROXIMATELY 4 ACRES AT
THE DENSELY POPULATED INTERSECTION OF
DIVERSEY AVENUE AND PULASKI ROAD. AS
OF WINTER 2017, ROSS DRESS FOR LESS,
PETCO, ATI PHYSICAL THERAPY, AND
AMERICAN NAIL SPA HAVE OPENED FOR
BUSINESS.THIS PHASE OF THE PROJECT IS
APPROXIMATELY 50,000 SF.
50 305 of 509
CSRE ACQUIRED A 25 ACRE PARCEL OF
LAND LOCATED AT THE SWC OF FM 544 AND
WOODBRIDGE PKWY IN WYLIE, TX. PRIOR TO
ACQUISITION, CSRE SECURED ENTITLEMENTS
AND A SALES TAX SHARING AGREEMENT
WITH WYLIE ECONOMIC DEVELOPMENT
CORPORATION TO BUILD A 200,000 SF
SHOPPING CENTER, ANCHORED BY A
135,000 SF KROGER GROCERY STORE. CSRE
IS NOW DEVELOPING AND LEASING THE
REMAINING SMALL SHOP AND OUT LOT
SPACE TO COMPLETE THE PROJECT.
WYLIE, TEXAS
Woodbridge Center
51 306 of 509
CHICAGO, IL
TCF Bank Brighton Park
CSRE ACQUIRED AN OPERATING,
FUNCTIONALLY OBSOLESCENT 60,000 SF TCF
BANK BRANCH ON 1.5 ACRES AT THE CORNER
OF ARCHER AND SACRAMENTO IN CHICAGO’S
BRIGHTON PARK NEIGHBORHOOD. CSRE
WORKED WITH TCF AND THE CITY OF CHICAGO
TO DEVELOP A NEW, STATE OF THE ART 2,200 SF
BRANCH IN THE EXISTING BANK PARKING LOT
WHILE KEEPING IN SERVICE THE EXISTING BANK
OPERATIONS. TCF RECENTLY OPENED IN THEIR
NEW BANK. CSRE IS CURRENTLY WORKING ON
THE REDEVELOPMENT AND LEASING OF THE
FORMER BANK SITE.
52 307 of 509
SCHAUMBURG, IL
Capital Grille
CSRE RECENTLY ACQUIRED THE FORMER JOE’S
CRAB SHACK ADJACENT TO WOODFIELD MALL
IN SCHAUMBURG. PRIOR TO ACQUISITION,
CLARK STREET WAS ABLE TO ENTITLE AND SECURE
A LEASE WITH CAPITAL GRILLE FOR 9,800 SF. CSRE
WILL BE UNDER CONSTRUCTION ON THIS
PROJECT IN LATE SUMMER OF 2018 WITH THE
GOAL OF A SUMMER 2019 RESTAURANT
OPENING.
53 308 of 509
CHICAGO, IL
DaVita Garfield Park
CSRE ACQUIRED APPROXIMATELY 32,000 SF OF
LAND FROM THE CITY OF CHICAGO THROUGH
THE CITY’S NEGOTIATED SALE PROGRAM TO
DEVELOP A NEW 10,450 SF DAVITA DIALYSIS
FACILITY AT THE INTERSECTION OF HOMAN AND
GOVERNOR'S PARKWAY IN THE GARFIELD PARK
NEIGHBORHOOD. CSRE IS CURRENTLY UNDER
CONSTRUCTION AND WILL BE DELIVERING THE
BUILDING TO DAVITA IN THE WINTER OF 2018.
54 309 of 509
V. Current Projects
FIRST ASCENT CLIMBING & FITNESS
55 310 of 509
PROJECTS IN DEVELOPMENT FOR 2019
FIRST ASCENT
ARLINGTON HEIGHTS
Adaptive reuse of former
water park
45,000 square foot space with 50
foot tall clear ceilings (among the
largest climbing gyms in
the country)
Part of the redevelopment
of the Arlington Downs site
Offers climbing, yoga, event
space, and fitness
Expected to open
by end of 2019
FIRST ASCENT
PEORIA
Redevelopment of a long vacant
property in downtown Peoria
20,000 square foot space
with 45 foot clear ceilings
Offers climbing, yoga,
and fitness
Expected to open
early 2019
C L I M B I N G |Y O G A |F I T N E S S |C O M M U N I T Y56311 of 509
IV. Current Projects
FITZGERALD ASSOCIATES ARCHITECTS
57 312 of 509
727 West Madison is a 45-story,492-unit luxury rental tower with
more than 10,000 square feet of retail space.At just under 500
feet,it will be the tallest building in Chicago’s West Loop upon its
completion in late 2018.
The residences at 727 West Madison will include studio,one-,two-
and three-bedroom layouts ranging from 490 to 1,550 square
feet.Individual units will be appointed with plank flooring;over-
sized windows with views of downtown and Lake Michigan;kitch-
ens with quartz countertops,flat-paneled cabinets,high-end
stainless steel appliances,quartz countertops,frameless glass
shower doors,and porcelain tile walls and flooring.
From 727 West Madison,residents will be within walking distance
of popular grocers and retailers,one-of-a-kind shops,Randolph
Street and Fulton Market restaurants,nightlife,CTA stops and
Metra stations,Divvy stations,and a large number of employers
across multiple industries.
Size:
45 stories
492 Apartments
30,700 SF Retail Space
Client:
Fifield Companies
F&F Realty
Ares Real Estate
Location:
Chicago,Illinois
727 WestMadison58313 of 509
FitzGerald is working with a local developer to adapt and revitalize
the shuttered Church of the Epiphany in Chicago’s West Loop -a
19th Century landmark that was closed and desanctified in 2011
due to dwindling membership.For the month of August,2018,the
yet-to be-renovated facility has been transformed by Nike into a
world-class basketball facility.The Church will play host to training
camps and special events benefiting local high school basketball
teams from across the City.
When completed,Epiphany Center for the Arts will offer “an eclectic
range of features,”including a cafe with indoor and outdoor seating,
artist studios,a bar,and a showcase kitchen.The church’s mas-
sive sanctuary featuring an 1892 Ferrand &Votey organ that will
be restored,will serve as a venue for large weddings,corporate
functions,family gatherings,performance art,and other events,
event spaces,galleries,artist studios,and community rooms.
Size:
25,000 SF Total Area
Client:
BCG Enterprises
Location:
Chicago,Illinois
Epiphany Center for the Arts59314 of 509
Superior House,located at 360 West Superior Street in Chicago’s
River North neighbor-hood,offers 34 luxury condominium resi-
dences in a sleek,contemporary 12-story design.The building
features an extensive collection of indoor and outdoor amenities
not usually found in a boutique condominium building,like a sun-
deck lounge with fire pit,outdoor bar,and kitchen with BBQ areas,
vegetable and herb garden,fenced dog run,indoor entertainment
room,event kitchen,and fitness/yoga center.
The 34 residences are each designed as a corner unit and feature
expansive balconies with expansive floor-to-ceiling glass on two
sides,generous floorplans,and stunning finishes.
Size:
12 stories
34 Condominiums
Client:
Ascend Real Estate Group
Location:
Chicago,Illinois
Superior House60315 of 509
FitzGerald worked with artist and community leader Theaster
Gates and Catapult Real Estate Development on the
rehabilitation of the long-vacant Stony Island State Savings Bank
building,located at 6760 South Stony Island Avenue in
Chicago’s Grand Crossing neighborhood.FitzGerald was tasked
with coordinating the rehabilitation of the three-story,26,700
square foot building,which was rescued from demolition in
2012 by Gates after standing vacant for over 20 years.
FitzGerald developed plans to rejuvenate the building in support
of Gates’vision that the site flourishes as a hub for creative and
cultural activities and create an anchor in the neighborhood.
FitzGerald also supported efforts to place the building on the
National Register of Historic Places.The Arts Bank includes artists’
studios and offices,exhibit spaces,and a library housing the
collection of John H.Johnson,the founder of Ebony and Jet
magazines.Special plans were made to restore the building’s
780 square foot basement bank vault,which may be utilized as
a special gathering space.
Size:
3 Stories
26,700 square feet
Client:
Rebuild Foundation
Catapult Real Estate Development
Location:
Chicago,Illinois
Stony Island Arts Bank61316 of 509
3Eleven delivers 245 sleek,modern and sophisticated apartments
to Chicago’s River North neighborhood.The 24-story transit-oriented
building contains a mixture of studio,one-,and two-bedroom units
along with a few three-bedroom units on upper floors.From the
engaging steel and glass lobby to incredible indoor and outdoor
rooftop amenities,3Eleven delivers a standard of living that rivals
any found in or around Chicago’s Loop.
The building includes 3,000 square feet of retail space,and was de-
signed with massing and proportion cues taken from the neighbor-
ing church,which also received improvements as part of the overall
development.Parking for the site is structured at the base of the
building,with spaces for 109 cars and 50 bicycles.
Size:
24 stories
245 Apartments
3,000 SF Retail Space
Client:
The John Buck Company
Location:
Chicago,Illinois
3Eleven62317 of 509
V. Financial Information
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Financial Information
CSRE has an extensive performance history and has the financial wherewithal to execute the proposed project at 2222
Oakton Street.
To that end, please consider the reference letters from Wintrust Bank and Old Second National Bank on the following
page, verifying CSRE’s financial capabilities as well as each bank’s respective interest in financing this project. CSRE
envisions financing this project with through traditional debt and equity sources.
Additionally, please note that CSRE is not involved in any pending litigation or disputes.
CLARK STREET REAL ESTATE
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65 320 of 509
VI. References
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References
CLARK STREET REAL ESTATE
67 322 of 509
References
FIRST ASCENT CLIMBING & FITNESS
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VII. Point of Contact For Project
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Point of Contact for Project
Andy Stein
Principal
Clark Street Real Estate
980 North Michigan Avenue, Suite 1280
Chicago, IL 60611
312-377-9104
astein@clarkstreet.com
www.clarkstreet.com
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VIII. Project Proposal
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Project Proposal
As mentioned previously, CSRE and First Ascent have formed a strategic partnership to pursue the redevelopment of the
property. Specifically, CSRE proposes to purchase the existing land and building from the City of Evanston and secure a
long term lease with First Ascent for them to operate a world-class climbing gym. CSRE and First Ascent will work with
the City of Evanston to develop a comprehensive plan for the site including but not limited to: the negotiation of a
redevelopment agreement, potential rezoning of the site, and design and construction guidelines.
Enclosed please find a letter of intent that details the purchase price, due diligence and entitlement timeline, and closing.
We understand the complexities of a public-private partnership and arriving at a mutually beneficial solution for all
parties.
STRUCTURE
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Clark Street Real Estate • 980 N. Michigan Avenue, Suite 1280, Chicago, IL 60611 • clarkstreet.com
August 13, 2018
City of Evanston
Community Development
2100 Ridge Avenue
Evanston, Illinois 60201
Re: Proposed purchase of fee-simple interest in approximately 39,000 square feet of land and
building and located at 2222 Oakton Street in Evanston, Illinois 60202 (“Property”), by
Clark Street Real Estate (“CSRE”) or its assignees ("Purchaser") from The City of
Evanston (“Seller”).
To Whom It May Concern:
We are pleased to extend to you this Letter of Intent (“LOI”), which sets forth the principal terms and
conditions of the proposed purchase of the fee-simple interest by Purchaser from Seller. Seller and
Purchaser hereby agree that this LOI is merely a recital of certain mutual understandings of the business
terms of the acquisition of the Property, and that neither party shall have any legal obligations to the other
in connection with the conveyance of the Property unless and until a Purchase Agreement mutually
acceptable to Seller and Purchaser has been fully executed.
The principal terms and conditions of the proposed transaction would be as follows:
1. Purchaser: Clark Street Real Estate, LLC or its assignees.
2. Property: As used herein, the term “Property” shall include the land free and clear of any
underlying land leases together with all improvements located thereon, all easements and other
rights appurtenant thereto, any and all tangible or intangible personal property of Seller related
thereto, as well as all of Seller’s right, title and interest in and to any leases, licenses, permits or
contracts related to the Property.
3. Fee-Simple: Seller has indicated its interest in the Property is Fee-Simple.
4. Purchase Price: The Purchase Price for the Property shall be $1,000,000 subject to increase or
decrease in accordance with customary prorations of rents, taxes, expenses, and other adjustments
as will be set forth in the Purchase Agreement, and would be payable as follows:
a. Earnest Money Deposit: Within five (5) days after full execution of the Purchase
Agreement, Purchaser will deposit cash in the amount of $50,000 (“Earnest Money
Deposit”) into a strict joint order escrow established with Chicago Title (“Title Insurer”),
as escrowee. The Earnest Money Deposit is refundable to Purchaser on or before the
expiration the Due Diligence Period and Municipal & Governmental Approval Period (as
hereinafter defined), if Purchaser determines in its sole and absolute discretion that the
Property is not suitable for Purchaser’s intended purpose.
b. Cash at Closing: On the Closing Date (as hereinafter defined), Purchaser shall deposit
into the closing escrow, cash in an amount equal to the balance of the Purchase Price.
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Clark Street Real Estate • 980 N. Michigan Avenue, Suite 1280, Chicago, IL 60611 • clarkstreet.com
5. Due Diligence Period: The Purchase Agreement shall contain a Due Diligence Period during
which time Purchaser may review all aspects of the Property and such Due Diligence Period will
expire sixty (60) days after the date of full execution of the Purchase Agreement. Purchaser may
terminate the Purchase Agreement at any time prior to the expiration of the Due Diligence Period
for any reason or no reason at all by giving written notice to Seller, and upon delivery of any such
termination notice by Purchaser, Purchaser shall be entitled to an immediate and full refund of its
Earnest Money Deposit (together with any interest earned thereon).
6. Municipal & Governmental Approval Period: Purchaser shall have one hundred-eighty (180)
days after the expiration of the Due Diligence Period to obtain the necessary approvals and
entitlements from associated governmental bodies, neighborhood groups, and other stakeholders
to allow Purchaser to redevelop the property, including a redevelopment agreement with the
Seller. Purchaser may terminate the Purchase Agreement at any time prior to the expiration of the
Municipal & Governmental Approval Period for any reason or no reason at all by giving written
notice to Seller, and upon delivery of any such termination notice by Purchaser, Purchaser shall
be entitled to an immediate and full refund of its Earnest Money Deposit (together with any
interest earned thereon).
In connection with Purchaser’s review of the Property during the Due Diligence Period, Seller agrees as
follows:
a. Document Review: Within five (5) days of receipt of Purchaser’s request, Seller (to the
extent same is in the possession and/or control of Seller) shall deliver to Purchaser copies
of all documents, reports, studies, and other information related to the Property as may be
reasonably requested by Purchaser in connection with the acquisition of the Property.
b. Physical Review: From and after the date of full execution of the Purchase Agreement,
Seller shall permit Purchaser or Purchaser’s designated agents access to and entry upon
the Property to inspect, examine and test the Property for any reasonable purpose,
including any soil, environmental, and engineering tests Purchaser shall reasonably deem
necessary. Purchaser agrees to indemnify, defend and hold Seller harmless from and
against any damages, claims, or liabilities which Seller may suffer resulting from the
activities of Purchaser or Purchaser’s designated agents permitted under this section.
c. Title: Within five (5) days after the date of full execution of the Purchase Agreement,
Seller shall deliver to Purchaser a commitment for an ALTA Owner’s Title Policy issued
by the Title Insurer, together with copies of all recorded exceptions to title related thereto.
At closing, Seller shall cause the Title Insurer to issue an Owner’s Policy or prepaid
commitment therefore in conformance with the title commitment as approved by
Purchaser.
d. Survey: Within five (5) days after the date of full execution of the Purchase Agreement,
Seller shall deliver to Purchaser a current ALTA survey for the Property. Seller warrants
that no improvements have been made, and no easements of record granted, which would
affect the accuracy of this survey. At the conclusion of the Due Diligence Period, Seller
will furnish an updated ALTA survey showing such information which may be
reasonably required by Purchaser, Purchaser’s lender, or the Title Insurer, which survey
shall be certified to the Buyer, or Buyer’s nominee, the lender, and the Title Insurer.
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Clark Street Real Estate • 980 N. Michigan Avenue, Suite 1280, Chicago, IL 60611 • clarkstreet.com
In the event any of the above information is not delivered to the Purchaser within the time periods set
forth above, Purchaser may extend the Due Diligence Period for an additional period equal to the number
of days delivery of such information was delayed. In addition, Purchaser shall have the right to extend the
Due Diligence Period and the Municipal & Governmental Period for two (2) sixty (60) day periods each,
upon prior written notice to the Seller of the same, and delivery of an applicable and refundable deposit of
$25,000 for each such extension.
7. Closing: Transfer of the Property shall be by Warranty Deed subject only to the exceptions to
title approved by Purchaser (as set forth below). The Closing Date shall be a date mutually
agreeable to Seller and Purchaser, but not later than thirty (30) days following expiration or
satisfaction of Municipal & Governmental Approval Period. Seller will deliver property free and
clear of tenancies.
8. Title Endorsements: Seller will be responsible for providing at Seller’s sole cost and expense
the following endorsements for the Owner’s policy: (a) Standard Exception Waiver endorsement,
(b) a 3.1 zoning endorsement and (c) a PIN endorsement (insuring that the PINs encompass all of
the property being conveyed, and not other property. All other endorsements, inclusive of any
lender required endorsements shall be at the expense of the Buyer.
9. Closing Costs: Seller shall be responsible for title and survey expenses, state, county and
municipal transfer taxes, recording fees related to the transfer of the Property, one half of all
escrow fees and all other customary seller expenses. Purchaser shall be responsible for all
professional fees incurred by Purchaser in connection with its investigation of the Property, all
recording fees relating to the financing of the acquisition, one half of all escrow fees and all other
customary purchaser expenses. Each party shall be responsible for the payment of their respective
legal fees and expenses.
10. Broker’s Fees: Seller warrants that no third-party agents or brokers have been involved in
connection with this transaction and that no other agent or broker is entitled to any commission in
connection with this transaction. Seller agrees to indemnify Purchaser against any claim for a
brokerage commission, finder’s fee, or the like arising from this transaction.
11. Seller Obligations Prior to Closing: From and after the date hereof, (i) Seller agrees to operate
and maintain the Property free from waste and neglect, in compliance with applicable law and in
the same manner as the Property has been heretofore operated and maintained, (ii) Seller shall
not, without the prior written consent of Purchaser, amend or modify any existing lease relating to
the Property or enter into any new lease for space on the Property, (iii) Seller shall not encumber
or grant any interest in the Property or enter into any contract which will be binding on Purchaser
after the Closing Date and (iv) Seller shall not market the Property nor entertain offers from, or
negotiate with, any third parties in connection with the Property.
12. Confidentiality: Seller and Purchaser agree that the terms of this Letter of Intent and any
information delivered or discovered pursuant hereto shall be maintained confidential and, except
as may be required by Purchaser’s lender or other parties reasonably necessary to the
consummation of the transaction or required by law, shall not be disclosed to any third party.
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Clark Street Real Estate • 980 N. Michigan Avenue, Suite 1280, Chicago, IL 60611 • clarkstreet.com
Please confirm that this Letter of Intent accurately reflects the principal business understandings of the
proposed transaction by executing where indicated below and returning same to the undersigned.
Sincerely,
Andy Stein
Clark Street Real Estate
980 N. Michigan Avenue, Suite 1280
Chicago, Illinois 60611
Direct Phone: 312.377.9104
astein@clarkstreet.com
CLARK STREET REAL ESTATE, LLC
By: Andy Stein
Name: Andy Stein
Its: Principal
ACCEPTED AND AGREED this ____ day of ______, 2018:
By:
Name:
Its:
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Clark Street Real Estate • 980 N. Michigan Avenue, Suite 1280, Chicago, IL 60611 • clarkstreet.com
Exhibit A
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Project Proposal
BENEFITS
First Ascent will be a dynamic and exciting attraction in the City of Evanston that will serve as a community and regional
anchor, while revitalizing a key vacant property in the city. Currently, there are no climbing gyms servicing the northern
suburbs. First Ascent will provide their guests and members with a wide variety of experiences from world-class indoor
climbing to hosting team-building and social events to specialized programs for children. First Ascent has something for
everyone.
A key to First Ascent’s success in other locations has been community engagement. Strongly engaging the Evanston
community through youth summer camps, after school programs, charitable fundraisers, and social mixers are just a few
of their community outreach initiatives. A video highlighting First Ascent’s culture and community can be found at
https://vimeo.com/150355893.
The team believes this site clearly offers unique and compelling synergies that are hard to replicate in other locations
specifically, the amenities offered at James Park, Quad Indoor Sports, and Dawes Elementary School.
78 333 of 509
Project Proposal
•Purchase Price: The City of Evanston will receive $1,000,000 from CSRE to purchase the property.
•Estimated Property Taxes: We estimate that first year, stabilized property taxes will be $104,000 based off of the
comparable properties in the market. Estimated Property Taxes over a 10 year period will be $1,150,000.
•Estimated Sales Tax: First Ascent estimates $100,000 in collectable sales tax from merchandise and food
operations.
•Economic Incentives: CSRE and First Ascent do not intend to seek any economic incentives from the City of
Evanston, Cook County, or the State of Illinois.
ECONOMIC BENEFITS
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Project Proposal
PROPOSED BUDGET
80
Item Estimate
Purchase Price $1,000,000
Base Building Construction & Site Work*$1,000,000-$1,500,000
Furniture, Fixtures, & Equipment $750,000
Soft Costs $300,000
Total Cost $3,250,000-$3,750,000
*Scope of work needs to be further defined, especially an understanding of City of Evanston and MWRD
stormwater requirements.
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Project Proposal
CSRE, First Ascent, and FitzGerald are committed to sustainable practices. We believe this starts with utilizing and
renovating the existing building. We will work with the City of Evanston to ensure that the sustainability is incorporated
into the design, construction, and operations of the project.
SUSTAINABILITY
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Project Proposal
DRAFT SCHEDULE
82
•August 13th 2018: CSRE and First Ascent RFP Submission to City of Evanston
•August 29th, 2018: Evaluation of Proposals by City of Evanston Staff
•September 26th, 2018: Economic Development Committee Review of RFP Responses and Public Presentation of
Proposals
•November 5th, 2018: City Council Review of RFP Responses
•December 2018/January 2019: Selection of Development Team
•January 2019-June 2019: Developer/Property Due Diligence (including but not limited to: Phase 1 ESA,
Geotechnical Report), Negotiation of Redevelopment Agreement with City of Evanston, Potential Rezoning of
Property, and City Council Approval of Redevelopment Agreement
•June 2019-September 2019: Creation of Design and Construction Plans for Permit
•September 2019-December 2019: City of Evanston Review and Approval of Construction Plans
•January 2020-July 2020: Construction (Need to further discuss construction start as it relates to winter conditions)
•August 2020: First Ascent Opening
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Project Proposal
The following pages represent the team’s initial thoughts and ideas for the redevelopment of 2222 Oakton. They include proposed renderings
for the interior and exterior of the facility as well as a site plan.
PROPOSED RENDERING AND SITE PLAN
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Evanston, Illinois | August 10, 2018
2222 Oakton Street
Conceptual Rendering - Exterior
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Evanston, Illinois | August 10, 2018
2222 Oakton Street
Conceptual Rendering - Interior
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Evanston, Illinois | August 10, 2018
2222 Oakton Street
Site Plan
0’ 15’ 30’
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C L I M B I N G | Y O G A | F I T N E S S | C O M M U N I T Y87CLIMBING|Y O G A |F I T N E S S |C O M M U N I T Y
Operations Plan
•Open Weekdays 6am –11pm; Weekends 9am –8pm
•7 to 10 full time equivalent employees
•300 visitors/day; 1,500 members (estimated)
First Ascent customizes it’s service offering to each community
•20,000 square feet of climbing
•250 routes to climb; 35 new routes set every week
•Complete fitness area with cardio equipment and functional strength equipment
•Up to 60 yoga/fitness classes weekly
•At least one community event every week
•Partner with local restaurants and retailers to offer experiences unique to Evanston
•After school youth programs focusing on fitness, agility, and social interaction
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C L I M B I N G | Y O G A | F I T N E S S | C O M M U N I T Y88CLIMBING|Y O G A |F I T N E S S |C O M M U N I T Y
From First Visit To Member
DAYPASS
First time visitor
purchases a Day Pass
($19/visitor)
1 Climber purchases
a membership
($79/mo)
5Repeat visitor attends
free social events and
new climber mixers to
connect with other
climbers
3
Visitor is encouraged to
take a 1 hour Learn to
Climb Class ($35)
2 Climber attends classes
and climbs regularly with
new friends
4
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May 2018
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For City Council Meeting of January 14, 2019 Item A22
Ordinance 161-O-18, Amending Resident Only Parking Districts
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Assistant City Manager/Administrative Services Director
Jill Velan, Parking Division Manager
Subject: Ordinance 161-O-18, Amending 10-11-18 and 10-11-22 – Resident
Parking Only Districts
Date: December 7, 2018
Recommended Action
The Transportation/Parking Committee and Staff recommend City Council adopt
Ordinance 161-O-18, amending City Code Section 10-11-18 Schedule XVIII(Q) and
Section 10-11-22 Schedule XVIII(C), Residents Parking Only Districts, to for District S to
become EVS District 3 with a review of the changes after six months to be presented to
the Transportation/Parking Committee in the second half of 2019.
Livability Benefit:
Built Environment: Provide compact and complete streets and neighborhoods
Summary
On October 10, 2011 the City Council approved Ordinance 85-O-11 amending Title 10,
Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 11: Schedule XVIII;
Residents Parking Only Districts, (Q). District S: eight o’clock (8:00) A.M. to six o’clock
(6:00) P.M. Monday through Saturday for 2500 block of Hurd Avenue as recommended
by the Transportation/Parking Committee.
On October 24, 2018 Transportation Committee reviewed the results of a survey and
voted to recommend that the City Council consider the adoption of an ordinance
changing the existing S District from residential parking for only Hurd Street residents to
residential parking for all Evanston residents and to review this change after six months.
On April 26, 2018 the Transportation/Parking Committee approved a request by 6th
Ward Alderman Suffredin to conduct a parking study of the Area Surrounding the
Business District located on the general area of the intersection at Central
Street/Central Park Avenue.
Memorandum
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Staff conducted a Parking Study of the area in the Summer of 2018. Alderman
Suffredin held a neighborhood meeting on September 20, 2018 to discuss the results of
the current study and the previous studies conducted in 2011.
After reviewing the results, Staff is recommending that for 2019 a Pilot Program is
conducted on the 2500 Hurd Street. District S would be changed to EVS 3. Residents
of Evanston whose vehicles are registered in Evanston would be allowed to park on the
block. Residents of the block whose vehicles are not registered in Evanston would be
allowed to purchase a permit.
After six months Staff will conduct a review of the new restriction and provide results to
the Transportation/Parking Committee for discussion of any follow-up recommendations
or changes for 2020.
As with other Pilot Programs, the area would be periodically monitored and in the event
that previous conditions (similar to before 2011) started to occur, staff would bring this
information to the Transportation/Parking Committee before the six month timeframe.
Attachments:
Ordinance 161-O-18
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12/05/2018
161-O-18
AN ORDINANCE
Deleting City Code Section 10-11-18, “Schedule XVIII(Q): Resident
Parking Only Districts” and Adding City Code Section 10-11-22(C),
“Schedule XVII(C): Evanston Resident Only Parking Districts”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Schedule XVIII(Q), “Resident Parking Only District,” of
Section 10-11-18(Q), of the Evanston City Code of 2012, as amended, is hereby
deleted in its entirety.
(Q) District S: 8:00 a.m. to 6:00 p.m., Monday through Saturday:
SCHEDULE XVIII (Q): RESIDENT PARKING ONLY DISTRICTS
Hurd Avenue Both sides Harrison Street to alley south of Central Street
SECTION 2: Schedule XXII(C), “Evanston Resident Parking Only
Districts,” of Section 10-11-22(C) of the Evanston City Code of 2012, as amended, is
hereby added to read as follows:
(C) District E-3: 8:00 a.m. to 6:00 p.m., Monday through Saturday:
SCHEDULE XVIII (C): EVANSTON RESIDENT ONLY PARKING DISTRICTS
Hurd Avenue Both sides Harrison Street to alley south of Central Street
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161-O-18
~2~
SECTION 3: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 4: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 5: This ordinance will be in full force and effect from and after
its passage, approval and publication in the manner provided by law.
SECTION 6: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, January 14, 2019
7:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
James C. Lytle Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN REVELLE, CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF DECEMBER 10, 2019
III. ITEMS FOR CONSIDERATION
(P1) Community Partners for Affordable Housing Proposal for the Continued
Administration of the Inclusionary Housing Ordinance Waitlist
Staff recommends approval of $28,675 for Community Partners for Affordable
Housing (CPAH) to continue administering Evanston’s Inclusionary Housing
Ordinance centralized waitlist and conduct income certifications and recertification
of households for inclusionary units. The Housing and Homelessness
Commission reviewed CPAH’s proposal at its meeting on December 6, 2018, and
concluded it should receive a favorable funding recommendation. However, due
to a lack of quorum, the Commission was not able to officially vote on the
application. The funding source is the City’s Affordable Housing Fund (Account
250.21.5465.62490). The Affordable Housing Fund has a current uncommitted
cash balance of approximately $800,000; including $50,000 budgeted for other
program costs in FY2019.
For Action
(P2) Age-Friendly Evanston Affordable Senior Housing Feasibility Study
Staff recommends approval of a $2,500 grant to the Age-Friendly Evanston Task
Force Housing Committee for an Affordable Senior Housing Feasibility Study. The
Housing and Homelessness Commission reviewed the Task Force’s application at
its meeting on December 6, 2018, and concluded it should receive a favorable
funding recommendation. However, due to a lack of quorum, the Commission was
not able to officially vote on the application. The funding source is the City’s
Affordable Housing Fund (Account 250.21.5465.62490). The Affordable Housing
Fund has a current uncommitted cash balance of approximately $800,000;
including $50,000 budgeted for other program costs in FY2019.
For Action
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Planning & Development Committee Meeting Agenda
January 14, 2019
(P3) Ordinance 2-O-19, Amending City Code Section 6-3-6-3, “Public Benefits”
Plan Commission and Staff recommend adopting Ordinance 2-O-19, amending
Zoning Ordinance Section 6-3-6-3-Public Benefits, to revise the regulations
relating to Public Benefits of Planned Developments.
For Introduction
(P4) Ordinance 3-O-19, Amending Portion of City Code Section 6-15-13, “oRD
Redevelopment Overlay Districts Addressing Special Uses”
Plan Commission and staff recommend adopting Ordinance 3-O-19, amending
the Zoning Ordinance Sections 6-15-13-2 Procedure for District Designation and
6-15-13-7 Permitted Uses, and creating a new Section 6-15-13-8 Special Uses to
clarify the permitted and special uses in the oRD Redevelopment Overlay District
and update the list of underlying zoning districts that may carry the overlay
designation.
For Introduction
(P5) Ordinance 7-O-19, Granting Special Use Permit for a Medical Office Located
at 705 Main Street in the B2 Business District and the oDM Dempster-Main
Overlay District
The Zoning Board of Appeals and City Staff recommend adoption of Ordinance 7-
O-19 granting special use approval for a ground-floor Medical Office, Evanston
Family Chiropractic and Wellness Center, in the B2 District and oDM Dempster-
Main Overlay District. The applicant has complied with all zoning requirements,
and meets all of the standards of a special use for this district.
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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Planning & Development Committee Meeting
Minutes of December 10, 2018
7:00 p.m.
James C. Lytle Council Chambers - Lorraine H. Morton Civic Center
MEMBERS PRESENT: J. Fiske, T. Suffredin, A. Rainey, M.
Wynne, E. Revelle, R. Rue Simmons, D. Wilson
STAFF PRESENT: M. Masoncup, S. Flax, J. Leonard
OTHERS PRESENT:
PRESIDING OFFICIAL: Ald. Wilson
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WILSON,
CHAIR
A quorum being present, Ald. Wilson called the meeting to order at 7:10 p.m.
II. APPROVAL OF REGULAR MEETING MINUTES OF NOVEMBER 12, 2018
Ald. Wynne moved to approve the minutes of the November 12, 2018
meeting, seconded by Ald. Rue Simmons. The committee voted
unanimously 7-0, to approve the November 12, 2018 minutes.
III. ITEMS FOR CONSIDERATION
(P1) Vacation Rental License for 1516 Crain Street
City staff recommends approval of a Vacation Rental License for the property
located at 1516 Crain Street. The Vacation Rental meets all of the Standards
and Procedures for license approval.
For Action
Ald. Fiske confirmed that the unit is owner occupied.
Ald. Revelle moved approval, seconded by Ald. Wynne. The Committee
voted 7-0 to approve this item.
(P2) Ordinance 158-O-18, Extending the Time for Applicant to Obtain a
Building Permit to Construct the Planned Development at 1815 Oak
Avenue
Staff recommends adoption of Ordinance 158-O-18 to extend the time for
commencement of construction of the Planned Development at 1815 Oak
Avenue, originally approved on July 25, 2016. The Ordinance would grant a
one year extension for building permit issuance to December 10, 2019.
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Alderman Braithwaite requests suspension of the rules for Introduction and
Action at the December 10, 2018 City Council meeting.
For Introduction and Action
Ald. Rue Simmons moved to introduce Ordinance 158-O-18 and to
suspend the rules, seconded by Ald. Fiske. The Committee voted 7-0 to
introduce Ordinance 158-O-18 and suspend the rules.
(P3) Ordinance 139-O-18, Granting Major Variations at 1943 Sherman
Avenue in the R5 General Residential Zoning District
The Zoning Board of Appeals recommends denial and staff recommends
approval of Ordinance 139-O-18 authorizing major variations for a 22’ rear
yard setback where 22.5’ is required for a three-story stair, and an increase of
zero additional parking spaces where 3 additional parking spaces are
required for the conversion of a single family residence to a 3-unit multiple
family residence in the R5 General Residential District.
For Introduction
Ald. Rue Simmons recused herself from this item.
John Karver, president of the Condominium Association in the adjacent
building noted support for building upgrade, maintenance, and life-safety
improvements, but expressed concern that the schedule of improvements is
followed and is maintained.
In response to Ald. Fiske, Shawn Jones, attorney for applicant, noted that the
the current court case schedule is best to insure timeline is enforced.
In response to Ald. Rainey, Mr. Karver clarified that the request for denial was
previous to the timeline being presented by the owner and reiterated concern
with completion of improvements and maintenance of property.
In response to Ald. Revelle, Mr. Jones confirmed the dates in the timeline
were for 2019.
In response to Ald. Fiske, Mr. Jones confirmed that repainting of the front
steps would be a priority improvement.
Ald. Fiske moved to introduce Ordinance 139-O-18 and to suspend the
rules, seconded by Ald. Revelle. The Committee voted 6-0 to introduce
Ordinance 139-O-18 and suspend the rules.
(P4) Ordinance 160-O-18, Granting Landmark Status to the Building and
Lot of Record at 1225 Asbury Avenue
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The Preservation Commission and City staff recommend approval of
Ordinance 160-O-18 Designating 1225 Asbury Avenue (building and lot) as
an Evanston Landmark.
For Introduction
Ald. Wynne moved to introduce Ordinance 160-O-18, seconded by Ald.
Rainey. The Committee voted 7-0 to introduce this item.
(P5) Ordinance 112-O-18 Granting Major Zoning Relief for Building Lot
Coverage, Setbacks, and Open Parking at 2626 Reese Avenue
City staff recommends adoption and the Zoning Board of Appeals
recommends denial of Ordinance 112-O-18 for major zoning relief in the R1
Single Family Residential District. This item was held in committee at the
November 12, 2018 Planning and Development Committee meeting. Since
the meeting the applicant has met with staff and expressed that he would
submit multiple revised options to construct a single family dwelling on the lot.
The applicant intends to invite neighbors to a meeting with staff where the
neighbors could offer input about the revised options prior to returning to the
Planning and Development Committee in January. Therefore, staff
recommends that the Planning and Development Committee table this item
until January 14, 2019.
For Introduction
Ald. Suffredin requested to table until January 28, 2019.
Ald. Wilson moved to table the item to the January 28, 2019 meeting,
seconded by Ald. Wynne. The Committee voted 7-0 to table the item.
IV. ITEMS FOR DISCUSSION
(PD1) Requiring Owner Occupancy When Single Family Homes With
Accessory Dwelling Units/Coach Houses Involve Rental to Non-Family
Members
At the request of Alderman Eleanor Revelle, staff prepared the following
background information to inform a discussion relating to owner-occupancy
requirements as a condition of allowing rental of accessory dwelling units
(ADUs)/coach houses to non-family members of the primary dwelling unit.
Staff seeks further direction from the Planning & Development Committee
relating to the addition of any potential regulations to address this discussion
item at future meetings.
For Discussion
Ald. Revelle requested amendment to accessory dwelling unit rental
regulations to add an owner-occupancy requirement to aid affordability for
owners and maintain character of neighborhoods.
The Committee provided direction for staff to prepare a draft Ordinance.
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V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Wynne moved to adjourn, seconded by Ald. Rue Simmons. The
meeting adjourned at 7:29 p.m.
Respectfully submitted,
Scott Mangum
Planning and Zoning Administrator
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For City Council meeting of January 14, 2019 Item P1
Business of the City by Motion: CPAH Proposal for the Continued Administration of
the Inclusionary Housing Ordinance Waitlist
For Action
To: Honorable Mayor and Members of City Council
Planning and Development Committee
From: Johanna Leonard, Community Development Director
Sarah Flax, Housing and Grants Administrator
Savannah Clement, Housing Policy and Planning Analyst
Subject: Community Partners for Affordable Housing Proposal for the Continued
Administration of the Inclusionary Housing Ordinance Waitlist
Date: December 27, 2018
Recommendation:
Staff recommends approval of $28,675 for Community Partners for Affordable Housing
(CPAH) to continue administering Evanston’s Inclusionary Housing Ordinance (“IHO”)
centralized waitlist and conduct income certifications and recertification of households
for inclusionary units. The Housing and Homelessness Commission reviewed CPAH’s
proposal at its meeting on December 6, 2018, and concluded it should receive a
favorable funding recommendation. However, due to a lack of quorum, the Commission
was not able to officially vote on the application.
Funding:
The funding source is the City’s Affordable Housing Fund (Account
250.21.5465.62490). The Affordable Housing Fund has a current uncommitted cash
balance of approximately $800,000; including $50,000 budgeted for other program
costs in FY2019.
Livability Benefits:
Built Environment: Support housing affordability;
Equity & Empowerment: Ensure equitable access to community benefits, and support
poverty prevention and alleviation.
Discussion
CPAH is requesting a $28,675 grant from City of Evanston for services to administer
Evanston’s IHO and centralized waitlist. This funding would be used for both personnel
and non-personnel costs associated with the management and implementation of the
centralized waitlist for Evanston residents interested in affordable housing through the
IHO, and other market rate developments with onsite affordable units. The scope of
Memorandum
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work includes pre-screening interested applicants for the waitlist, conducting outreach,
income qualifying prospective tenants when affordable units are ready for rent up, re-
certifying incomes of tenants already housed in affordable units, and meeting with City
staff and developers as needed to discuss upcoming available units.
City staff anticipates the completion of 15 onsite affordable rental units at 1500
Sherman Ave (the Albion Residential building), in late 2019. CPAH would conduct
income certifications for households that would be referred for rent-up of those units. In
addition, CPAH would complete income re-certifications for households in the four
affordable units at 828 Noyes, the two onsite units at 1620 Central, and the one
affordable unit at 1571 Maple.
The City of Evanston would enter into a 12 month contract for Affordable Housing Fund
waitlist services with CPAH, from January 1 through December 31, 2019. If the
affordable units at 1500 Sherman do not become available until 2020, the contract
would be extended until rent-up of those units is complete.
Priority for affordable units is given first to qualified households who currently live in
Evanston, or who have lived in Evanston with a member of a household currently living
in Evanston, or to households in which the head of the household or the spouse or
domestic partner works in Evanston. The City also plans to allow other developers and
property managers with onsite affordable units to get referrals of income eligible
prospects from the centralized waitlist.
The City would make two payments to CPAH in the amount of $14,337.50 each, in April
and October 2019, if funding is approved. CPAH staff would track time used for the
administration of the City’s IHO program and use this data to inform its proposal for
funding renewal at the end of 2019. Additional information on CPAH’s scope and budget
can be found in the attachments.
Attachments:
CPAH’s Proposal Narrative
CPAH’s Proposal Budget
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PROPOSAL FOR ADMINSTERING EVANSTON’S INCLUSIONARY HOUSING
PROGRAM AND CENTRALIZED WAITLIST
1 | P a g e
Community Partners for Affordable Housing
400 Central Ave. # 111, Highland Park, IL 60035
847-681-8746; www.cpahousing.org
Proposal:
CPAH is applying for funding to be used to support administering Evanston’s Inclusionary
Housing Ordinance (IHO) and Evanston’s centralized waitlist for affordable rental housing.
CPAH will be utilizing this grant to provide support for inclusionary projects developed and
completed by December 31st, 2019 (up to 15 “new”units and 6 income re-certifications).
Specific duties include managing the application process, qualifying prospective buyers,
organizing and maintaining the applicant waiting list, marketing inclusionary opportunities to
eligible residents, educating potential buyers/renters about program requirements, screening and
qualifying buyers/renters, and monitoring recertification of rental units.. This grant includes
staff time to assist city staff with questions related to the IHO Policies and Procedures, as well as
meeting with developers when necessary and consulting on related matters. CPAH has over 15
years administering IHOs, incluing its work in Evanston this past 16 months and administering
Highland Park’s IHO for 15 years. In addition, CPAH consults with the City of Lake Forest on
the administration of its ordinance.
CPAH has worked with Evanston city staff and developers to market and lease affordable rental
units. Marketing efforts begin several months ahead of the completion of the development.
CPAH actively reached out to the community by, for example, holding information sessions at
the Evanston Public Library, where residents learn about the program and receive pre-
applications, and by circulating information about specific units via the Evanston e-newsletter.
During 2018, 150 applicants were added to the centralized waitlist as a result of these and other
marketing efforts. In addition to those who follow through to submit pre-applications, CPAH
receives many inquiries about housing that we estimate to be approximately 3 times the number
of pre-applications received.
When an IHO unit(s) is available, CPAH contacts potentially qualified applicants from the wait
list and asks for additional informaton and supporting income documentation. That information
is used to determine if an applicant is qualified. If an applicant is qualified, they are then referred
to the developer/landlord for further screening. The develeoper/landlord ulitmately decides
whether to offer a lease to a particular applicant. CPAH continues this process, in order of the
waiting list, until the available units are leased. As part of the contract, CPAH income re-certfies
all IHO tenants annually.
CPAH is committed to ensuring that all who are interested in applying for the program are given
the opportunity to do so and are provided services as needed to complete the application process.
All applicants are treated equally, and CPAH is pleased that our commitment to fairness has
resulted in a very diverse resident population.
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PROPOSAL FOR ADMINSTERING EVANSTON’S INCLUSIONARY HOUSING
PROGRAM AND CENTRALIZED WAITLIST
2 | P a g e
CPAH will be joining forces with two other successful housing non-profits as of January 1,
2019. The new organization, which will still be called CPAH, will create the opportunity to
engage additional staff as needed in the administration of the IHO. CPAH will continue to be a
HUD-certified Community Housing Development Organization (CHDO) in the City of Evanston
and Lake County, IL and will remain at the forefront of affordable housing as a leader in Illinois
and throughout the country.
Staff:
CPAH’s executive director, Kim Ulbrich, who will have a new title as of January 1, 2019 but
will continue to work on inclusionary housing, has extensive experience with affordable housing
development and the administration of local grant funds for affordable housing and homeless
programs, including four years as a Community Development Specialist with the McHenry
County Community Development Department. Kim has over 30 years of experience in real
estate and construction and served as the Project Manager for the McHenry County NSP
program where she supervised development, construction, and marketing of both multi-family
and single-family homes. Amy Kaufman, CPAH’s Associate Director (who will also have a
new title as of January 1, 2019) is a lawyer by training and handles a significant portion of the
organization’s fundraising, marketing, inquiries from prospective applicants, program
information workshops, management of the applications, qualification process and waiting lists,
sale process, and ongoing services to and education of renters and buyers. Reema Shakya,
Program Associate/Bookkeeper, assists with inquiries and managing the waitlist.
Budget Narrative:
CPAH is submitting its request for $28,675 to administer Evanston’s Inclusionary Housing
Ordinance for 2019. The proposal covers the cost of staff time allocated to complete the
processes outlined above, which reflect approximately 9% of staff time. Please note that should
the IHO units that are scheduled to be completed by the end of 2019 not be completed as
planned, this contract could be extended into 2020, just as the previous contract was extended.
Funding would cover:
• Coordinating the program with City staff;
• Implementing policies and procedures of the IHO;
• Fielding inquiries;
• Providing pre-applications and when appropriate, full applications;
• Conducting information sessions and other community outreach;
• Marketing the program generally to make residents aware of opportunities provided by
the IHO;
• Conducting income verification and qualification for applicants from the waiting list
when a unit is available. This includes collecting supporting income documentation for
each applicant contacted about a unit who decides to apply for a specific unit. The
information required includes but is not limited to tax returns, W2s, pay stubs, asset
statements and employer verification forms.
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PROPOSAL FOR ADMINSTERING EVANSTON’S INCLUSIONARY HOUSING
PROGRAM AND CENTRALIZED WAITLIST
3 | P a g e
• Working with applicants to complete the application process.
• Managing the waiting list for rental units including conducting yearly wait list updates;
Overhead including: 9 % of Operating Budget for each category
• Office Expenses
• Utilities
• Travel & Meeting Expenses (Mileage Reimbursement)
• Marketing & Advertising Expense
Thank you for your consideration.
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Community Partners, Inc.
Proposal Budget -Attachment A
Organization Name:Community Partners for Affordable Housing
Address:400 Central Ave. #111
City, State, Zip:Highland Park, IL 60035
Telephone Number:847-861-8746
Contact Name:Kim Ulbrich
Requested Period of Performance:
Salaries (List Positions and hourly rates Below):Percent of Time Billed Total Grant Budget
Executive Director, Hourly Salary $44.15 9%$9,297.43
Associate Director Salary $32.50 9%$6,843.46
Program Manager, Hourly Salary $19.95 9%$7,002.40
Total Salaries $ 23,143.29
Total Fringe Benefits
(% of salaries or actual costs) $ 2,571.00
In-Direct Costs (List Line Item Details Below)
Office Expense 9%1,595.00
Occupancy Expense 9*%77.00
Travel/Mileage 9%270.00
Marketing/Advertising 9%857.00
Office Equipment 9%162.00
Total InDirect Costs $ 2,961.00
Approved Indirect Rate 9%
REQUESTED BUDGET
TOTAL BUDGET $ 28,675.00
1/1/2017-12/31/2017
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For City Council meeting of January 14, 2019 Item P2
Business of the City by Motion: Age Friendly Housing Feasibility Study Funding
For Action
To: Honorable Mayor and Members of City Council
Planning and Development Committee
From: Johanna Leonard, Community Development Director
Sarah Flax, Housing and Grants Administrator
Savannah Clement, Housing Policy and Planning Analyst
Subject: Age-Friendly Evanston Affordable Senior Housing Feasibility Study
Date: December 27, 2018
Recommended Action:
Staff recommends approval of a $2,500 grant to the Age-Friendly Evanston Task Force
Housing Committee for an Affordable Senior Housing Feasibility Study. The Housing
and Homelessness Commission reviewed the Task Force’s application at its meeting on
December 6, 2018, and concluded it should receive a favorable funding
recommendation. However, due to a lack of quorum, the Commission was not able to
officially vote on the application.
Funding Source:
The funding source is the City’s Affordable Housing Fund (Account
250.21.5465.62490). The Affordable Housing Fund has a current uncommitted cash
balance of approximately $800,000; including $50,000 budgeted for other program
costs in FY2019.
Livability Benefits:
Built Environment: Support housing affordability;
Equity & Empowerment: Ensure equitable access to community benefits, and support
poverty prevention and alleviation.
Discussion:
In December 2013, the mayor of Evanston appointed an Age-Friendly Evanston Task
Force that was charged with a mandate to develop an Age-Friendly Action Plan for the
City based on the World Health Organization (WHO) model. On June 20, 2016 the City
Council accepted the Age-Friendly Action Plan which included recommendations to
address unmet housing needs for older adults in Evanston.
Memorandum
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The Age-Friendly Action Plan identified a number of barriers to developing new
affordable, senior housing in Evanston. These barriers include developer difficulty with
finding and securing land and financing for affordable units. This particularly affects
development of affordable assisted living facilities because the State of Illinois has not
issued new licenses for Supportive Living Facilities (SLFs) that are funded primarily with
Medicaid, in the wake of the financial crisis beginning 2008.
To address these housing issues, the Age-Friendly Action Plan recommended four
items for action:
• Expand Affordable Housing through Community Land Trust Ventures
• Expand Shared Housing Opportunities
• Expand Opportunities for Subsidized Assisted Living
• Explore Innovative Approaches to expand Affordable Housing Options
The Age Friendly Evanston Housing Committee determined that a housing feasibility
study was needed to move forward with the third action item. An expert advisor,
interviewed by the Housing Committee, suggested contacting Sawgrass Partners, a full-
service advisory firm that specializes in senior living developments, to conduct the
feasibility study. The Housing Committee contacted Sawgrass Partners, and asked it to
prepare a proposal for a feasibility study/market assessment of senior housing in
Evanston. The study would consist of: market analysis and a demographic profile,
competitor profile and analysis, and market penetration rates for independent and
assisted living, as well as the estimated demand for independent and assisted living
(affordable and market rate).
The cost for the study/assessment by Sawgrass Partners is $7,500. The Housing
Committee applied to the Evanston Community Foundation for funding and was
awarded a $5,000 grant In October 2018. The City of Evanston will be the fiscal agent
for this grant. The Housing Committee is now requesting funding from the Affordable
Housing Fund to cover the remaining $2,500 for the study.
Attachments:
• Age-Friendly Evanston Housing Committee application
• Age-Friendly Evanston Market Assessment Proposal from Sawgrass Partners
• Letters of Support
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0
APPLICATION FORM
Affordable Housing Fund
Include these attachments with your application:
Organization's most recent completed fiscal year budget and current year budget
Organization's non-discrimination, equal employment opportunity and affirmative action plan
Audited financial statement and Form 990 for the most recent completed fiscal year
Evidence of non-profit status
Plan to address accessibility issues, including who to contact with questions/issues, policies for
responding to grievances/complaints and the time period for providing a written response (new
applicants or previously funded agencies if changed).
Completed Conflict of Interest Disclosure form
Please submit 1 hardcopy and 1 electronic copy of your application and attachments. For questions,
contact Savannah Clement, Housing Policy and Planning Analyst.
AGENCY: Age Friendly Evanston Task Force Housing Committee
PROGRAM NAME: Affordable Senior Housing Feasibility Study
CONTACT PERSON: Susan Cherco
EMAIL: sjcherco@gmail.com
ADDRESS: 2404 Prospect Ave., Evanston, IL 60201
AMOUNT REQUESTED: $ $2,500
PROGRAM DESCRIPTION
1. Provide a summary of your program, including the need(s) that it addresses. How long has your
program existed and how has it grown or changed? How long do you expect to continue providing
this service?
In December 2013 the mayor of Evanston appointed an Age-Friendly Evanston Task Force that was charged with
a mandate to develop an Age-Friendly Action Plan for the City based on the World Health Organization (WHO) model.
The WHO model identifies eight aspects of community life and establishes age-friendly guidelines for each. The Task
Force Housing Committee is one of the eight committees. On June 20, 2016 the City Council approved the Age-Friendly
Action Plan which included recommendations from the Housing Committee that address unmet housing needs for older
adults in Evanston. (See questions 2 & 4 for details.)
On the suggestion of one expert advisor interviewed the Committee contacted Sawgrass Partners, which specializes in
strategic, market and financial planning and project development for senior housing projects. Sawgrass Partners was
asked to prepare a proposal for a feasibility study/market assessment of senior housing in Evanston in order to pursue
further discussion with financing sources and developers. The study would consist of: market analysis and demographic
profile, competitor profile and analysis, and market penetration rates for independent and assisted living and estimated
demand for independent and assisted living (affordable and market rate). This current market intelligence can be used to
develop the Project’s positioning and pricing relative to its competition. The cost for this study/assessment is $7,500 –
which reflects significant financial consideration by Sawgrass Partners.
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2007/08 Public Services – Page 1
In August 2018 the Housing Committee applied to the Evanston Community Foundation for a rolling grant of $5,000 to
fund this study. The Committee was notified in October, 2018 that its application had been approved and $5,000 has
been awarded towards payment for the Sawgrass study.
2. Who participates in or benefits from your program or services? Describe them in terms of age,
gender, race/ethnicity, family status, income level and other relevant or defining characteristics.
Detail any eligibility requirements.
Task Force Committees have focused on the needs of older adults in the community. The Housing Committee
identified a lack of affordable housing options as a major concern of older adults and one of the reasons older adults find
themselves forced to leave the community. There is a shortage of independent living senior apartments in Evanston
forcing those who do not qualify for subsidized housing and cannot afford market rate housing to move out of the
community. In addition, and importantly, there are no affordable assisted living units in Evanston. Currently older adults
in the community have three housing options: stay in independent living and receive inadequate care, leave the
community, or move to a nursing home which offers a high level of care but minimal independence. (See question 4 for
demographics and housing data)
3. What other agencies or programs address this need, how do you collaborate with them to avoid
duplication of services, and what successes and challenges have you experienced? What sets your
services apart from others? (Include agencies that serve Evanston residents but are not located here.)
The Housing Committee supports Joining Forces for Affordable Housing and other groups
advocating for affordable housing. Letters of support for this proposal are attached, demonstrating
there is a need for the study to identify gaps in senior housing.
4. Discuss the need for this type of service including:
existing level of services
how the need has changed over the past two to three years,
the gaps in providing this service
According to the 2010 U.S. Census, 32.5% of total households in Evanston included resident 65 years and older,
10.5% of whom are living alone. The 2009 Report of the Evanston Task Force on Affordable Housing and the 2008
Business from the Public Interest identified that access to affordable and appropriate housing is an issue for older adults
in Evanston.|
The Housing Committee confirmed these reports in the findings from multiple community outreach forums, surveys and
extensive interviews, site visits and data collection. It was also corroborated by older adults who live in Evanston and
want to remain in Evanston. However, the Committee found while the advantages of Evanston are many, there are also
challenges impeding residents’ ability to remain in the community. Increasingly unaffordable housi ng was one of the top
two issues cited. According to the Age-Friendly 2015 survey responses, 43% of respondents reported housing to be the
most critical measure in the Evanston community. Additionally, approximately 30% of survey respondents said they
worry about being able to stay in their homes in Evanston due to cost.
Evanston lost over 3300 housing units affordable to renters with incomes that do not exceed 60% of the area median
income and owners whose incomes do not exceed 80% of the area median income over a 10-year period (2004-2013),
which has placed dramatic pressure on senior residents looking for suitable and affordable housing. The addition of 329
affordable units added from 2005-2015 has made a slight, but not significant, contribution to the availability of
affordable and senior appropriate housing.
There are a number of barriers to developing new affordable, senior housing. Developers find it difficult to secure land
and financing to make the provision of affordable units. Cost effective and existing tools such as the State of Illinois
program for Supportive Living Facilities (SLFs) (for assisted living services) have been placed on hold for new waivers
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2007/08 Public Services – Page 2
(licenses) in the wake of the financial crisis beginning 2008.
To address these issues, the Housing Committee’s action plan (submitted and approved by the City Council in summer
of 2016 as part of the Age-Friendly Action Plan) recommended four items for action:
Expand Affordable Housing through Community Land Trust Ventures
Expand Shared Housing Opportunities
Expand Opportunities for Subsidized Assisted Living
Explore Innovative Approaches to expend Affordable Housing Options.
5. Complete the chart below with the unduplicated total of people you expect to serve in 2016, number
that are low/moderate income, and the number of them that are Evanston residents. If an existing
program, provide the same numbers for 2015
Unduplicated people to be served in 2016
Unduplicated Evanston residents to be served in 2016
Unduplicated low/moderate income people to be served in 2016
Unduplicated low/moderate income Evanston residents to be served in 2016
Unduplicated people to be served in 2015
Unduplicated Evanston residents to be served in 2015
Unduplicated low/moderate income people to be served in 2015
Unduplicated low/moderate Evanston residents to be served in 2015
N/A: The Housing Committee is not a direct service provider.
6. Describe your program. Be specific about the activities/services provided, days/times of services and
the frequency/duration of service for the average participant. Is there a wait list? If yes, explain its
size and the length of wait time.
N/A: The Housing Committee is not a direct service provider.
7. Describe the number, qualifications and experience of program staff. Will new staff be hired and is
this dependent on City funding? Will the staff be retained if City funding is not received in future
years?
Sawgrass Partners, based in Glenview, is a full-service advisory firm specializing in strategic, market
and financial planning and project development for senior living providers. Prior to forming Sawgrass
Partners in 2004, the principals were long-standing members of the Senior Living Practice at KPMG,
LLP, which was widely recognized as the leading consulting and financial feasibility form serving the
senior living industry. Chicago area clients include Chicagoland Methodist Senior Services,
Friendship Village of Schaumburg, Montgomery Place and Three Crowns Park. (Additional
information is provided in the proposal which is attached.)
8. Describe program goals and outcomes you anticipate in 2016, including any change from 2015. What
data are collected and used to analyze your program and measure success? Who is responsible for
ensuring the program is implemented as planned?
Initially, Sawgrass Partners will prepare a request for information needed to conduct the study
and facilitate a kick-off meeting to agree on schedules, objectives, expectations, participants and
deliverables. The deliverable itself will be an executive-style summary report of findings and
recommendations based on the market research and analysis for the study, including potential need
for housing and services at various price points in the Evanston market, and observations and
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2007/08 Public Services – Page 3
recommendations regarding plans for a proposed Project. Sawgrass Partners estimate that the
study/market assessment can be completed within four to six weeks from the time of the kick-off
meeting and receipt of all necessary information.
9. Where (address/location) does your program take place and how will clients get to the location or
facility?
N/A
10. Is this location in compliance with the requirements of the federal ADA (Americans with Disabilities)
Act? N/A
Yes
No If "No," explain how disabled clients will be able to access the program.
11. How is eligibility for this program determined and what demographic data are collected about
clients?
N/A
12. Provide a summary of your organization's mission and work including services, organizational
structure, size and functions of the board, and any significant changes in the last year.
N/A
13. Program Outcomes and Indicators
Outcome (What is the program designed to
achieve?)
Indicator (How is success
determined?)
Number or
percent of
total that will
achieve this
Completed Affordable Senior Housing Feasibility
Study
Confirmation of the demand and
need for a mixed income, mixed
level senior housing development
as proposed by the Committee or
for a revised project size and/or
configuration based on the market
study. As the feasibility
study/market assessment
determines demand and
demonstrates the parameters for
such a project, the Committee will
work to solicit interest from
developers and financing sources.
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2007/08 Public Services – Page 4
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2007/08 Public Services – Page 5
BUDGET
Complete the table below for your program budget. Total revenues should be equal to or greater than total
program expenditures. Line item expense and revenue descriptions should match your chart of accounts. If
your program is new, leave fiscal year 2015 blank. Include all funding sources/revenues for your program.
Total sources/revenues should equal total uses/expenses. Line items must match your chart of
accounts/operating budget. Show any source of funding of $20,000 or more in a separate line. Show any
grants/donations that have been secured, and unrestricted revenues that are committed to this program, in the
"2016 Committed" column.
Indicate your fiscal year. If requesting funds for an existing program, explain any significant differences
in revenues or expenses between your 2015 and 2016 program budgets, particularly funding cuts from
major funders such as the State of IL, and its impact on service levels, staffing, etc. Describe your efforts
to secure other sources of funding and justify any increased request from the City of Evanston. Why is
Evanston’s Affordable Housing Fund an appropriate funding source for this program?
The Age Friendly Task Force Housing Committee has secured two thirds of the funding for this
project from the Evanston Community Foundation. The Evanston Affordable Housing Fund seems to be
Line Item Revenues 2018
% of
Budget 2019
% of
Budget
2016
Committed
Evanston Community
Foundation Grant $5,000 66.6% N/A
Affordable Housing Fund $2,500 33.3%
Total Revenues: 100% 100%
Line Item Expenses
Sawgrass Partners 7,500 100%
Total Expenses: 100% 100%
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2007/08 Public Services – Page 6
an appropriate source for the balance of funding for this project given the City’s approval of the Age
Friendly Action Plan, commitment to seniors and to affordable housing.
1. City of Evanston Census: General Profile, Demographic Profile Data. City of Evanston, 2010
2. Evanston Affordable Housing Task Force (2009) Report submitted to the City Council.
3. Business and Professional People for the Public Interest Annual Report. BPI. 2008
4. Affordable Housing refers to housing units that are affordable by community residents whose income
is below the median household income level.
5. Community Development “Tools to Expand Affordable Housing” June 8th, 2015 prepared by Sara
Flax.
6. Based on census data, median cost of a house is $395,000 and median monthly rental is $1057
7. Community Survey for Age Friendly Action Plan. City of Evanston, 2015.
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DRAFT – For Discussion Purposes
Ms. Margaret Gergen
Age Friendly Evanston Task Force Housing Committee
Via: Email
May 20, 2018
Dear Ms. Gergen,
We have enjoyed talking with you and learning more about Evanston’s efforts related to
affordable housing and creating an “age-friendly” community, as well as your goals for
developing an affordable housing options for Evanston’s older adults. To assist in the
research and planning process, Sawgrass Partners is pleased to present our proposal to
provide market assessment services. This letter addresses our proposed scope of services,
engagement team, deliverables, timing and fees.
Background
In order to better meet the needs of the city’s current and future residents, the Mayor of
Evanston established a nine member task force (the Task Force) with a mandate to
develop an Age Friendly Initiative, including formulating a 3-year city-wide action plan
for implementation. The Task Force is comprised of members appointed by the
Commission on Aging, the Mental Health Board, the Human Relations Commission and
the Evanston community at-large.
The “Age Friendly Evanston” Task Force will make recommendations to the Mayor and
City Council of Evanston on the creation and implementation of an action plan based on
the objectives of the World Health Organization’s Age Friendly Communities Program.
This program is an international effort to help prepare for the rapid aging of populations,
which a demographic trend impacting the U.S. as well as many other countries.
As part of this initiative, the Task Force has requested Sawgrass Partners provide a
proposal to conduct a Market Assessment for a proposed project for older adults that
may include up to 50 affordable independent living units, 50 affordable/subsidized
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May 20, 2018
Ms. Margaret Gergen
Page 2
assisted living units and 50 market rate assisted living units (referred to herein as “the
Project”).
The following section of this letter outlines the scope of services we propose to provide
you in connection with your request.
Market Assessment - Scope of Services
As part of our Market Assessment process, we would prepare a request for the
information we will need to conduct our engagement and facilitate a kick-off
meeting/conference call to agree on schedules, objectives, expectations, participants and
deliverables, as well as to review the requested information.
The objective of the Market Assessment is to review the important characteristics of the
market to be served (Area Analysis and Demographic Profile) and analyze the
competitive environment from a product and pricing standpoint (Competitor Profile and
Analysis), including computing market penetration rates for independent living and
assisted living.
The results of the Market Assessment will serve as a basis for estimating demand for
independent living and assisted living (affordable and market rate) in the defined market
area. Furthermore, our analysis of existing and proposed competitors in the defined
market area will provide current market intelligence that can be used to determine the
Project’s positioning and pricing relative to its competition.
Following is an outline of the basic matters considered for each component of the
Market Assessment and the primary procedures to be performed.
Area Analysis and Demographic Profile
To obtain and provide an understanding of the demographic, economic and regulatory
environment in the market area, we will perform the following tasks:
1. Obtain and review City of Evanston (herein defined as the primary market area)
demographic information for 2018 and 2023 pertaining to individuals and
households residing within the primary market area, including the following as
available:
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Ms. Margaret Gergen
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Age distribution and demographic trends of the population to estimate the
number and proportion of individuals age 65 and over within the primary
market area and to determine the future trends of the senior population;
Demographic characteristics, such as mobility limitations and those living
alone, to estimate demand for services and care needs of the senior
population; and
Home ownership and income patterns within age groups.
2. Review relevant residential real estate trends and activity.
3. Review and document relevant licensure requirements that may affect the development
and operation of the Project, as applicable.
Competitor Profile and Analysis
To obtain and provide an understanding of the competitive environment in the primary
market area, we will perform the following tasks:
1. Contact, via phone or in person, senior living communities in the market area
(affordable independent living and both affordable and market rate assisted living) to
determine the following:
Location;
Number of units and related square footages, by unit type;
Pricing structure;
Occupancy levels; and
Plans for expansion.
2. Contact the appropriate state and local government agencies and planning and
development offices to obtain information regarding any communities proposed or
currently under development.
3. Summarize estimated and projected demographic characteristics for the primary
market area and compute project and market penetration rates for independent living
and assisted living.
4. Prepare a map of the primary market area indicating the location of the Project and
existing and planned competitors.
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Ms. Margaret Gergen
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5. Summarize key observations and provide preliminary recommendations based on the
results of the Market Assessment and discussions with you regarding the
development of the Project.
Engagement Deliverable
The deliverable for this engagement will be an executive-style summary report of our
findings and recommendations based on our market research and analysis for the
Project, including the following:
Definition and map of the primary market area indicating the proposed location
of the Project (if known) and the location of existing and proposed
providers/competitors;
Demographic statistics and projections, as well as real estate data;
A summary of the competitor information gathered in the primary market area
provided in comparative format;
Current and projected project and market penetration rates for independent and
assisted living services; and
Our observations and recommendations regarding the plans for the proposed
Project and potential need for housing and services at various price points in the
Evanston market.
We would expect to review a draft of the Market Assessment with you prior to
finalization. This interactive process provides an opportunity to enhance the findings by
incorporating your valuable input.
Our report may not be used by or otherwise distributed to any third-parties for obtaining
financing or any other purpose without our prior consent.
Engagement Team
Our engagement team is composed of professionals with significant relevant industry
experience, as well as significant experience with engagements of this nature. You can
be assured of our prompt attention and priority service throughout the engagement.
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Ms. Margaret Gergen
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Janice Maloney will assume responsibility for the overall coordination, technical
direction and satisfaction of your objectives relative to the engagement. She will
participate in and review every aspect of the work effort, including the competitive site
visits, and will participate in the preparation and presentation of the report.
Teresa Black will be responsible for the collection, review and analysis of all
information related to the Market Assessment and will assist in formulating observations
and recommendations.
We have extensive experience working with aging services organizations
throughout the country. Following are references for three clients in the Chicago
area for whom we have provided market research services. We have also
provided a representative client list as an attachment hereto, and are happy to
provide additional references or detailed information about specific projects and
engagements should you so desire.
Ms. Marie Carlson
VP, Corporate Business
Development
Lutheran Life Communities
Arlington Heights, IL
(847) 754-3610
Mr. Phil Hemmer
Executive Director
Three Crowns Park
Evanston, IL
(224) 420-3011
Mr. Bill Lowe
President & CEO
Chicago Methodist Senior
Services
Chicago, IL
(773) 596-2300
Professional Fees and Timing
Based on the scope of services outlined herein, the professional fees for the Market
Assessment will be $7,500.
We would not expect our fees to change unless the scope of our work changes
significantly from the approach outlined in this proposal. In addition to professional
fees, we are reimbursed for out-of-pocket expenses such as the purchase of demographic
data, at cost.
We estimate that the Market Assessment can be completed within four to six weeks
from the time we conduct the kick-off meeting and receive all necessary information.
This schedule assumes the timely receipt of all requested information and the ability to
efficiently schedule necessary meetings and calls.
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May 20, 2018
Ms. Margaret Gergen
Page 6
As customary, we will require a $2,500 retainer at the commencement of the engagement,
which will be applied against our final invoice. The remainder of our professional fees and
expenses will be billed at the end of the engagement. Payment of our fees and expenses is
due within 20 days of your receipt of our invoice. If the engagement is terminated for any
reason, we will charge only for those fees and expenses related to the work completed to
the point of termination. Payment of our fees is not contingent upon the results of our
work or the ultimate viability of a project.
We are prepared to begin this engagement upon the acceptance of our proposal by you
along with payment of the above-referenced retainer. We appreciate the opportunity to be
of service to you and are committed to helping you accomplish your objectives in an
efficient and cost-effective manner. If you have any questions or wish to review the
proposal, please feel free to contact me at (847) 724-1759.
Very truly yours,
Sawgrass Partners LLC
Janice P. Maloney
Janice P. Maloney
Principal
Attachments:
I. Background and History of Sawgrass Partners
II. Engagement Team Resumes
III. Representative Experience
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May 20, 2018
Ms. Margaret Gergen
Page 7
ACCEPTED:
___________________________
Authorized Signature
___________________________
Title
___________________________
Date
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Attachment I
Sawgrass Partners
Background and History
A) Business Overview
Sawgrass Partners is a full-service advisory firm specializing in strategic, market and
financial planning, project development and repositioning services for senior living
providers. We offer an alternative to traditional “turn-key” developers by providing our
clients flexibility in how they utilize our services. This allows our clients to take a more
active role in the planning and development process, while still reaping the benefits of
an experienced and objective advisor. Our clients determine the level of involvement
they wish to have in the development process. Because our clients must “live with” the
outcomes, we encourage their active involvement in the decision-making process, rather
than relying solely on the development team.
Sawgrass Partners is guided by the following five principles:
Experience – our aim is to turn our knowledge and experience into value for the
benefit of our clients.
Integrity – we maintain an unwavering commitment to ethical conduct and the
highest level of integrity.
Objectivity – our advice is valuable only if it reflects an unbiased view based on
our industry knowledge and experience, rather than being merely a precursor to
further services.
Service – we take pride in understanding our clients and are committed to
providing them with high-quality services that are responsive to their needs and
objectives.
Confidence – our ultimate objective is to allow our clients to feel confident in
selecting and executing a plan that successfully implements their mission and
achieves their goals.
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Attachment I
B) Firm History
Prior to forming Sawgrass Partners in 2004, our principals were long-standing members
of the Senior Living Practice at KPMG LLP, which was widely recognized as the
leading consulting and financial feasibility firm serving the senior living industry. Each
of our principals has significant knowledge of, and experience in, the senior living
industry, and all have participated in numerous consulting and advisory services
engagements for senior living organizations. Collectively, our experience in the senior
living industry totals more than 60 years and 100 successful senior living developments,
and includes strategic planning, market assessments, financial planning and analysis, and
repositioning and development advisory services. In addition, we have long-standing
working relationships with the other professional firms serving the senior living
industry, including bankers, architects, contractors, marketers and developers, feasibility
consultants and attorneys.
C) Experience and Areas of Expertise
The professionals at Sawgrass Partners are well known and respected throughout the
senior living industry for their technical knowledge, service orientation, quality of work
and integrity. As former feasibility consultants, we understand what is required for a
successful project, and both our clients and the capital markets relied on us to form and
report our objective, expert opinion on the market and financial viability of senior living
projects being brought to market. Our areas of expertise are described below.
Business and Strategic Planning - determining future direction
Business and strategic planning enables an organization to assess its current situation
and establish its future direction. We facilitate the strategic planning process, helping
our clients assimilate their mission, vision, strengths and market opportunities into an
attainable, supportable and comprehensive strategic plan.
Market Assessment - defining market opportunity
A market assessment is a crucial first step in the campus development or repositioning
process. Our market assessment provides a basis for determining market needs,
facility design, positioning, programming, amenities, and pricing.
Direct Consumer Research – establishing project parameters
Direct consumer research through focus groups or direct mail surveys enables our clients
to understand the needs and preferences for senior living services in a market area and
allows for the uniqueness and preferences of the local market to be incorporated into
project design and pricing. Direct consumer research can also assist in the development
of a preliminary lead base for a project.
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Attachment I
Financial Planning and Analysis - evaluating financial feasibility
We develop “real time” and comprehensive financial models that provide our clients
the opportunity to evaluate the financial implications of their plans, identify and
evaluate options and alternate courses of action, establish realistic operating and
financial assumptions and targets, and identify and assess relevant risk factors.
Financial Advisory Services - identifying financing alternatives
Our financial advisory services enable our clients to identify and evaluate their
financing alternatives and funding sources, and negotiate favorable financing terms.
We are a resource for securing seed capital and permanent financing for projects,
identifying short and long-term funding sources, and assessing available options.
Master Development Planning - establishing a development blueprint
The Master Development Plan serves as the blueprint for the development or
repositioning of a senior living community. We work with management and its
project team, including architects, engineers, contractors, bankers and others, to
prepare a comprehensive guide for the development process that includes project
concept and programmatic design, development and operating budgets, service
packages and pricing, marketing and operating plans, plan of finance, and critical time
lines and responsibilities.
Campus Development and Repositioning - managing the development process
We help our clients effectively manage and coordinate each phase of the development
process, including pre-financing, construction and operations. Our role on the
development team is a function of the level of assistance required by our clients in
performing or managing the key elements of the development process, including:
Market planning
Financial analysis
Master development planning
Project team selection
Financing
Construction management
Operations
Program and facility design and
approvals
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Attachment II
Sawgrass Partners
Engagement Team Resumes
Janice Maloney
Ms. Maloney has over 25 years’ experience in the planning, development and financing
of senior living facilities. Ms. Maloney has worked with aging services providers across
the country and was a partner other senior living development, management and
marketing firm.
Relevant Experience:
Leading organizations in the development of new and repositioned
continuing care retirement communities, including facility design,
program and service plans, marketing and operating plans, and financing
alternatives.
Preparing financial projections and forecasts for senior living providers,
as well as analyzing the financial impact of adding new lines of service.
Preparing financial feasibility studies to be included in public and limited
use offering documents for the sale of tax-exempt and taxable bonds.
Facilitating the development of strategic plans, including analyzing
strategic options and initiatives and participating in the formation of long-
term care strategic alliances.
Conducting market demand analyses for senior care and retirement
housing providers, including demographic and competitive analysis to
analyze market demand for prospective new communities and to
determine appropriate project size.
Conducting primary market research, including developing and
administering surveys and facilitating focus group discussions.
Preparing and conducting benchmark studies.
Education: Ms. Maloney received a Bachelor of Science in Management from Indiana
University and a Master of Business Administration with concentrations in Finance and
Health Care Administration from the University of Illinois at Chicago.
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Attachment II
Sawgrass Partners
Engagement Team Resumes
Teresa Black
Ms. Black has over 15 years’ experience performing consulting engagements in the
areas of market assessments, strategy and planning analyses and market feasibility for
senior living providers.
Relevant Experience:
Conducting market assessments for senior living providers to analyze the
market viability of prospective new communities and additions, and to
determine appropriate project size.
Gathering market data, conducting site visits and reporting demographic
and market information for financial feasibility studies.
Preparing market demand analyses involving the determination of target
market areas and the consideration of economic, demographic and
competitive factors.
Conducting direct consumer research, including mail surveys and focus
groups.
Summarizing and analyzing consumer research preferences related to
residence types, pricing, services and amenities of proposed senior living
projects.
Participating in strategic analyses and planning for senior living
providers.
Performing due diligence procedures for senior living organizations.
Researching industry topics and facility information using various on-line
tools.
Education: Ms. Black received a Bachelor of Science in Business Administration in
Marketing from the University of Illinois Champaign-Urbana.
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Chicagoland Clients:
Bethany Methodist Corporation
Bethesda Rehab & Senior Care
Central Baptist Village
Chicagoland Methodist Senior Services
Franciscan Ministries
Friendship Village of Schaumburg
Greek American Rehab & Care
Lutheran Life Communities
Monarch Landing
Montgomery Place
Northwest Home for the Aged
Providence Life Services
Rolling Hills Campus
The Scottish Home
Smith Senior Living
Three Crowns Park
Wyndemere
Other Clients Nationwide:
Beatitudes Campus
Phoenix, AZ
Friendship Retirement Corporation
Glendale, AZ
Paradise Valley Estates
Fairfield, CA
Witham Health Services
Lebanon, IN
Village Shalom
Overland Park, KS
Fox Hill
Bethesda, MD
Clark Retirement Community
Grand Rapids, MI
Friendship Village of Kalamazoo
Kalamazoo, MI
Glacier Hills
Ann Arbor, MI
Benefis Senior Services
Great Falls, MT
Immanuel Lutheran Communities
Kalispell, MT
Jewish Community Housing Corporation
West Orange, NJ
Southeastern Retirement Associates
Charlotte, NC
United Methodist Retirement Homes, Inc.
Durham, NC
Eliza Jennings Senior Care Network
Cleveland, OH
Episcopal Retirement Homes
Cincinnati, OH
Maple Knoll Communities
Cincinnati, OH
Masonic Care Community of NY
Utica, NY
Pacific Retirement Services
Medford, OR
Parkview Christian
Portland, OR
Morningstar Senior Living, Inc.
Nazareth, PA
Pine Run Community
Doylestown, PA
Moravian Manor
Lititz, PA
Virginia United Methodist Homes
Richmond, VA
Capitol Lakes
Madison, WI
St. Camillus and San Camillo
Wauwatosa, WI
Sawgrass Partners Attachment III
Listing of Prior Experience
Our client service team has extensive experience with other senior living providers in the
Chicagoland area and throughout the country. The following is a partial list of clients for whom
we have provided services. We would be happy to provide additional information about specific
projects or contact information should you so desire.
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2121 Dewey Avenue
Evanston, IL 60201
847.475.7070
connect2home.org Ending homelessness, one person at a time.
November 26, 2018
Betty A. Bogg
Executive Director
Connections for the Homeless
2121 Dewey Ave.
Evanston, Illinois 60201
Dear Members of the City of Evanston Housing & Homelessness Commission:
I am happy to provide this letter in support of the City of Evanston’s Age-Friendly
Evanston Task Force’s application to the Housing & Homelessness Commission for a
grant of $2,500. Since the Task Force’s inception in 2014, Connections for the
Homeless has closely followed the work of Age-Friendly Evanston and has been
particularly impressed with its analysis related to housing for seniors.
We agree that the next logical—and necessary—step to address the need for
affordable assisted living facilities is the Feasibility Study proposed by the Task
Force. We believe that the Task Force has done an admirable job in defining the
need, researching solutions to the need, investigating consultants who can complete
this next step, and understanding the necessity for such a Feasibility Study in
moving development of an assisted-living project forward. We are doubly
impressed that they are taking charge of funding the majority of the cost of the
Feasibility Study during this period where the City of Evanston budget is of such
concern.
Connections for the Homeless serves and catalyzes our community to end
homelessness, one person at a time. We recognize that safe, stable housing is the
foundation from which our clients can grow and work toward their full potential.
Since 1984, we have remained driven by values that promote equity and inclusion,
foster community collaboration, and honor the resilience of the people we serve. It
is with these values that we work across the northern suburbs to prevent
homelessness, shelter those in crisis, house individuals and families, and organize
our community to create and inspire lasting, systemic change.
We feel that the work of the Age-Friendly Evanston Task Force aligns directly with
our mission and our values. Age-Friendly Evanston participates actively in the
advocacy coalition we lead, Joining Forces for Affordable Housing, and we see the
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connect2home.org Ending homelessness, one person at a time.
project they are proposing as an integral part of our vision for addressing the
affordable housing shortage in Evanston. We hope that you will grant their request
and help the community take this next important step.
Sincerely,
Betty A. Bogg, Executive Director
Connections for the Homeless
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November 26, 2018
City of Evanston Housing and Homelessness Commission
Ellen Cushing, Chair
Morton Civic Center
2100 Ridge Ave.
Evanston IL 60201
Dear Ms. Cushing and Member of the Commission:
I am writing in support of the pilot project proposed by the Age-Friendly Evanston Task
Force Housing Committee, and ask that you approve their request for $2,500 to
complete the feasibility study outlined in the project proposal.
As a member of the Age-Friendly Task Force, I am impressed by the resourcefulness
and ingenuity of the housing committee in not only designing a much-needed study, but
also securing the expert counsel needed to complete it (and at a below-market rate, I
might add). As a former executive director of North Shore Village, a non-profit
organization whose mission includes helping seniors and families identify a broad range
of options for how and where to live, I encountered more than a few older adults who
feared they were being priced out of Evanston. And, as an older adult living on a fixed
income, I share that concern.
The Age-Friendly Task Force, as well as other housing-focused organizations serving
Evanston, has presented both anecdotal and evidence-based documentation that the
need for a broader range of affordable options for seniors is great, and the time to
address it is now. Thanks to the task force members’ diligence in designing the
feasibility study and securing an expert resource to carry it out, we can anticipate having
an up-to-date market analysis that can be used to design affordable housing solutions
for older adults in Evanston.
Please give this proposal your careful attention and your support.
Sincerely,
Helen C. Gagel
804 Oakton, Evanston
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Board of Directors
Nancy Bashook
Ifaat Bosse
Carolyn DeSwarte
Gifford
Jessica T. Feldman
Kristin Gover
Marla Johnson
Jacki Kimel
Marguerite O’Connor
Jennifer O’Neil
Linda Rockwell
David Terman
Judy Witt
Herb Wolf
Advisory Council
Charlotte Bishop
Nancy Flowers
Kim Hand
David Jacobson
Audrey Thompson
Executive Director
Marie O’Connor
Member Engagement
Mary Shaughnessy
Volunteer Coordinator
Mary McCulloch
November 26, 2018
Ellen Cushing, Chair
City of Evanston Housing and Homelessness Commission
Dear Ms. Cushing:
We are happy to provide this letter supporting the Evanston Age-Friendly Task
Force’s grant request that will support a feasibility study of options for senior-
focused affordable housing in Evanston.
North Shore Village was created in 2010 and is rooted in the national “village”
concept. It is a non-profit organization of older adults committed to helping one
another live purposeful lives by providing members and their families with
information about a broad range of options for how and where to live; fostering a
culture in which all our members benefit from both giving and receiving;
connecting our members with a range of services; and offering a variety of
programming and social activities.
More than 26% of seniors over 65 and half of those over 85 are living alone. Many
find their supportive circle of family and friends shrinking, leading to isolation.
Among other things, we know from recent research that both social isolation and
loneliness:
• Are associated with a higher risk of mortality in adults aged 52 and older
• Can negatively affect both physical and mental health
• Contribute to cognitive decline and risk of dementia
• Result in long-term care more likely to be needed
Providing seniors with a variety of affordable housing options is a critical
component of sustaining and supporting people as they navigate the full spectrum
of aging and avoid isolation.
We believe that the work of the Age-Friendly Evanston Task Force aligns with our
mission and our values. We see the project they are proposing as an integral part of
our vision for addressing the affordable housing shortage in Evanston. We
encourage you to grant their request and help the community take this important
next step.
Sincerely,
Jennifer Lee O’Neil Marie O’Connor
Board President Executive Director
Cc: Savannah Clement, Housing Policy and Planning Analyst, Community
Development, City of Evanston
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2025 Sherman Ave.
Evanston, IL 60201
November 24, 2018
City of Evanston Housing & Homelessness Commission
Attn: Ms. Cushing, Chair
2100 Ridge Ave
Evanston, IL 60201
Dear Ms. Cushing and Commission Members,
As a citizen, as a senior and as a former alderman, I am enthusiastically
supporting the Age-Friendly Task Force application and action plan for funding
a feasibility study for affordable senior housing in Evanston. I am pleased that
the ECF has granted the initial $5,000, and request your help in convincing the
city to provide the remaining $2,500 necessary. Our city has many options for
affluent seniors to reside in luxury surroundings, but sorely lacks housing for the
low to middle income senior—especially if they need assisted or supportive living
arrangements.
As a member of North Shore Village, a membership organization, I can testify to
the desire of the majority of seniors to remain in their own home as long as
possible. They may also desire to downsize from a single-family home to a
smaller affordable apartment…if they can find one. The Age-Friendly Task
Forces is determined to create such just opportunities. The feasibility plan is the
first step.
As a city, we have discussed, debated, speculated and studied how to increase
affordable housing, often without considering seniors of modest means. As an
alderman, I participated in these discussions, often to little avail. The Sawgrass
Partners will bring solid data to their market analysis. It will provide a strong basis
for developers and bankers to make decisions about real needs in our
community.
This is a firm, well-thought out action plan, and I heartily support awarding th e
remaining funds from the city needed to make it possible.
Sincerely,
Cheryl Wollin
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For City Council meeting of January 14, 2019 Item P3
Ordinance 2-O-19, Amending City Code Section 6-3-6-3 “Public Benefits”
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Community Development Director
Scott Mangum, Planning and Zoning Administrator
Meagan Jones, Neighborhood and Land Use Planner
Subject: Ordinance 2-O-19
Public Benefits for Planned Developments
18PLND-0103
Date: January 3, 2019
Recommended Action:
Plan Commission and Staff recommend amending Zoning Ordinance Section 6-3-6-3-
Public Benefits, to revise the regulations relating to Public Benefits of Planned
Developments.
Livability Benefits
Built Environment: Provide compact and complete streets and neighborhoods.
Education, Arts & Community: Promote a cohesive and connected community.
Background
At the October 29, 2018 Special City Council meeting, a referral was made to Plan
Commission to formulate a possible text amendment regarding revisions to required
public benefits for Planned Developments. At its November 14, 2018 meeting, the Plan
Commission began discussion on possible revisions to the Zoning Code, sharing
preliminary thoughts on which public benefits should be included and how those
benefits could be listed. Staff then drafted proposed changes to the Code incorporating
those suggested revisions.
Recent planned developments have conditions of approval which include a wide variety
of public benefits that are much more specific than those currently listed in the Zoning
Ordinance. These benefits have consisted of infrastructure improvements or payments
towards those improvements, public art, dedication of open space, and apprenticeship
programs among other items. With fairly recent ordinances setting minimum affordable
housing and green building standards, these items are no longer seen as public benefits
unless what is provided goes above stated minimum requirements.
Memorandum
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2
Proposal Overview
Staff is proposing to add language to the Zoning Code which would more precisely
outline goals and possible public benefits that could assist in reaching them.
Specifically, staff is proposing the following changes to Section 6-3-6-3.- Public Benefits
relating to planned developments:
6-3-6-3.- PUBLIC BENEFITS.
The public benefits to the surrounding neighborhood and the City as a whole that
are intended to be derived from the approval of planned developments include
but are not limited to: and are measured based on the quantity and scale of
requested site development allowances. Public benefits are not considered to be
the proposed principal use(s) on the zoning lot, but rather an accessory feature
or use complementary to the proposed principal use(s). These benefits should
not be limited solely to the proposed development’s residents or tenants, but
should also be accessible to the public and/or mitigate impact of the development
on surrounding residents, infrastructure and utilities.
(A) Goals: Planned Developments should incorporate the following goals into
public benefits:
1. Preservation and enhancement of desirable site characteristics and
open space
2. A pattern of development which preserves natural vegetation,
topographic and geologic features.
3. Preservation and enhancement of historic and natural resources
that significantly contribute to the character of the City.
4. Use of design, landscape, or architectural features to create a
pleasing environment or other special development features.
5. Provision of a variety of housing types in accordance with the City's
housing goals.
6. Elimination of blighted structures or incompatible uses through
redevelopment or rehabilitation.
7. Business, commercial, and manufacturing development to enhance
the local economy and strengthen the tax base.
8. The efficient use of the land resulting in more economic networks of
utilities, streets, schools, public grounds, buildings, and other
facilities.
9. The substantial incorporation of generally recognized sustainable
design practices and/or building materials to promote energy
conservation and improve environmental quality. such as level
silver or higher LEED (leadership in energy and environmental
design) certification
(B) Public Benefit Categories: The public benefits provided can include, but
are not limited to, the following categorized items:
1. Affordable Housing. Provide in excess of the minimum
requirements per Title 5, Chapter 7 – Inclusionary Housing.
2. Encouragement of Alternative Modes of Transportation. This
includes but is not limited to: incorporation of publicly accessible
car-share spaces and memberships to building residents, bike
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3
share station sponsorships and/or memberships, and CTA/Metra
passes. Additional bike parking and amenities are also encouraged.
3. Streetscape Improvements. Provide elements that create a safe,
inviting environment at the street level such as street trees,
benches, wayfinding signage and wider sidewalks.
4. Infrastructure Improvements. Provide funding for traffic signal
upgrades, crosswalk improvements and traffic calming measures.
Where possible, work with transit organizations to improve viaducts
and areas near rail facilities and stations.
5. Public Art. Creation of or provide funding for a public art display
within the vicinity of the planned development.
6. Sustainability Measures. Achieve LEED Gold or higher. Pursue
LEED 55 certification to mitigate harm to migratory birds.
Incorporate electric vehicle charging stations into designated
parking areas.
7. Education/Employment. Creation of apprenticeship or training
programs for residents or students related to construction or
proposed use of the property.
8. Preservation. Preserve and restore historic landmarks on the
property; provide funding for improvements to nearby landmarks.
9. Open Space/Parks. Dedication of park space to the City or
publically accessible park or garden as part of the development,
provide funding towards maintenance and/or upgrades to existing
nearby parks.
(C) Standards for Evaluation of Public Benefits: The City Council shall, upon
recommendation from the Plan Commission, decide whether the proposed
planned development feature(s) have sufficient merit to justify granting of
requested site development allowances. The Plan Commission and City
Council shall consider the degree to which the following standards are met
by the proposed public benefit(s) within the overall context of the principal
use(s) in which the proposed public benefit(s) are offered:
1. The size or capacity of the development, public benefit, or
provision.
2. The degree to which the location of the development or public
benefit within the structure, or on the site of which it is part,
enhances the environment of the zoning district of which it is part,
the street frontage where it is to be located and the zoning lot itself.
3. The degree of public accessibility to the development or public
benefit given its location and the specific nature and function of the
public benefit feature.
4. The quality of design of the development or public benefit in the
context of the principal use of the zoning lot, the location of said
zoning lot in the zoning district, adjacent properties and uses, the
use and street frontage character of the zoning lot, said zoning lot
within, and the policies, designs and plans of the City.
5. The degree to which the development or public benefit enhances
and protects the environment of the zoning district including such
elements as air quality, noise reduction, wind effect, temperature
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moderation, views, pedestrian environment, landscaping and areas
for relaxation, and the enjoyment of the City's historic resources.
6. The degree to which the development or public benefit lessens
automobile traffic congestion and supports car-sharing, public
transit, pedestrian and bicycle usage.
7. The degree to which the development or public benefit increases
the availability of quality employment opportunities to residents of
the City.
8. The degree to which the development or public benefit enhances
the economy of the City.
9. The degree to which the development or public benefit provides for
or incorporates social services for the residents of the City..
10. The degree to which the development or public benefit provides for
and protects the public health, welfare, and safety of residents, and
employees, and the visitors to the City.
The City Council may find that the degree to which any of the above
standards are met are not sufficient to mitigate or offset the requested site
development allowance and/or impacts of the proposed development on
the surrounding community and may request that additional public benefits
be provided.
Legislative History
December 12, 2018 – The Plan Commission voted, 7-0, to recommend approval of the
proposed text amendment.
November 14, 2018 – the Plan Commission held discussion on code revisions relating
to public benefits for planned developments.
October 29, 2018 – City Council made a referral was made to Plan Commission to
formulate a possible text amendment regarding revisions to required public benefits for
Planned Developments.
Attachments
Proposed Ordinance 2-O-19
Link to Plan Commission Packet for 12/12/2018
Plan Commission Minutes for the 12/12/2018 (Draft) and 11/14/2018 (Approved)
Meetings
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2-O-19
AN ORDINANCE
Amending City Code Section 6-3-6-3, “Public Benefits”
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Subsection 6-3-6-3, “Public Benefits,” of the
Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
6-3-6-3.- PUBLIC BENEFITS.
The public benefits to the surrounding neighborhood and the City as a whole that are
intended to be derived from the approval of planned developments include but are not
limited to: and are measured based on the quantity and scale of requested site
development allowances. Public benefits are not considered to be the proposed
principal use(s) on the zoning lot, but rather an accessory feature or use complementary
to the proposed principal use(s). These benefits should not be limited solely to the
proposed development’s residents or tenants, but should also be accessible to the
public and/or mitigate impact of the development on surrounding residents,
infrastructure and utilities.
(A) Goals: Planned Developments should incorporate the following goals into public
benefits:
1. Preservation and enhancement of desirable site characteristics and open
space
2. A pattern of development which preserves natural vegetation, topographic
and geologic features.
3. Preservation and enhancement of historic and natural resources that
significantly contribute to the character of the City.
4. Use of design, landscape, or architectural features to create a pleasing
environment or other special development features.
5. Provision of a variety of housing types in accordance with the City's
housing goals.
6. Elimination of blighted structures or incompatible uses through
redevelopment or rehabilitation.
7. Business, commercial, and manufacturing development to enhance the
local economy and strengthen the tax base.
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8. The efficient use of the land resulting in more economic networks of
utilities, streets, schools, public grounds, buildings, and other facilities.
9. The substantial incorporation of generally recognized sustainable design
practices and/or building materials to promote energy conservation and
improve environmental quality. such as level silver or higher LEED
(leadership in energy and environmental design) certification
(B) Public Benefit Categories: The public benefits provided can include, but are not
limited to, the following categorized items:
1. Affordable Housing. Provide in excess of the minimum requirements pe r
Title 5, Chapter 7 – Inclusionary Housing.
2. Encouragement of Alternative Modes of Transportation. This includes but
is not limited to: incorporation of publicly accessible car-share spaces and
memberships to building residents, bike share station sponsorships and/or
memberships, and CTA/Metra passes. Additional bike parking and
amenities are also encouraged.
3. Streetscape Improvements. Provide elements that create a safe, inviting
environment at the street level such as street trees, benches, wayfinding
signage and wider sidewalks.
4. Infrastructure Improvements. Provide funding for traffic signal upgrades,
crosswalk improvements and traffic calming measures. Where possible,
work with transit organizations to improve viaducts and areas near rail
facilities and stations.
5. Public Art. Creation of or provide funding for a public art display within the
vicinity of the planned development.
6. Sustainability Measures. Achieve LEED Gold or higher. Pursue LEED 55
certification to mitigate harm to migratory birds. Incorporate electric vehicle
charging stations into designated parking areas.
7. Education/Employment. Creation of apprenticeship or training programs
for residents or students related to construction or proposed use of the
property.
8. Preservation. Preserve and restore historic landmarks on the property;
provide funding for improvements to nearby landmarks.
9. Open Space/Parks. Dedication of park space to the City or publically
accessible park or garden as part of the development, provide funding
towards maintenance and/or upgrades to existing nearby parks.
(C) Standards for Evaluation of Public Benefits: The City Council shall, upon
recommendation from the Plan Commission, decide whether the proposed
planned development feature(s) have sufficient merit to justify granting of
requested site development allowances. The Plan Commission and City Council
shall consider the degree to which the following standards are met by the
proposed public benefit(s) within the overall context of the principal use(s) in
which the proposed public benefit(s) are offered:
1. The size or capacity of the development, public benefit, or provision.
2. The degree to which the location of the development or public benefit
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within the structure, or on the site of which it is part, enhances the
environment of the zoning district of which it is part, the street frontage
where it is to be located and the zoning lot itself.
3. The degree of public accessibility to the development or public benefit
given its location and the specific nature and function of the public benefit
feature.
4. The quality of design of the development or public benefit in the context of
the principal use of the zoning lot, the location of said zoning lot in the
zoning district, adjacent properties and uses, the use and street frontage
character of the zoning lot, said zoning lot within, and the policies, designs
and plans of the City.
5. The degree to which the development or public benefit enhances and
protects the environment of the zoning district including such elements as
air quality, noise reduction, wind effect, temperature moderation, views,
pedestrian environment, landscaping and areas for relaxation, and the
enjoyment of the City's historic resources.
6. The degree to which the development or public benefit lessens automobile
traffic congestion and supports car-sharing, public transit, pedestrian and
bicycle usage.
7. The degree to which the development or public benefit increases the
availability of quality employment opportunities to residents of the City.
8. The degree to which the development or public benefit enhances the
economy of the City.
9. The degree to which the development or public benefit provides for or
incorporates social services for the residents of the City.
10. The degree to which the development or public benefit provides for and
protects the public health, welfare, and safety of residents, and
employees, and the visitors to the City.
The City Council may find that the degree to which any of the above standards
are met are not sufficient to mitigate or offset the requested site development
allowance and/or impacts of the proposed development on the surrounding
community and may request that additional public benefits be provided.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
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without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: Ordinance 2-O-19 shall be in full force and effect after its
passage and approval.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2019
Adopted: ___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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Plan Commission Minutes 12/12/18
MEETING MINUTES
PLAN COMMISSION
Wednesday, December 12, 2018
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers
Members Present: Colby Lewis (Chair), Jennifer Draper, Terri Dubin, Carol Goddard,
George Halik, Peter Isaac, Andrew Pigozzi
Members Absent:
Staff Present: Meagan Jones, Neighborhood and Land Use Planner
Scott Mangum, Planning and Zoning Administrator
Presiding Member: Colby Lewis, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
Chairman Lewis called the meeting to order at 7:00 P.M.
2. APPROVAL OF MEETING MINUTES: November 14, 2018
Commissioner Pigozzi made a motion to approve the minutes, seconded by
Commissioner Isaac. The Commission voted unanimously, 7-0, to approve the minutes
of November 14, 2018.
3. NEW BUSINESS
A. Planned Development
1714-1720 Chicago Avenue 18PLND-0053
Paul Janicki, architect, proposes to construct a 13-story office building with
112 on-site parking spaces. The applicant requests a Map Amendment to
rezone the property from the R6 General Residential to the D3 Downtown
Core Development District. The applicant seeks site development
allowances for: 1) An FAR of 5.0, where the maximum permitted FAR in the
D3 district is 4.5; 2) A building height of 127 feet to roof (excluding eligible
parking levels), where the maximum permitted height of a building in D3 is
85 feet to roof; 3) 112 parking spaces with 22 compact stalls where the
minimum required number of parking spaces is 213, in addition to a
purchase-sale agreement to replace the 74 library parking spaces onsite ,
and where compact stalls are not allowed; 4) A front yard setback of 25-
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feet, where 31.4 feet is required; 5) A north side yard setback of 5-feet
proposed, where 15-feet is required; 6) A south side yard setback of 5-feet
proposed, where 15-feet is required.; and 7) A canopy yard obstruction of
9.7 feet into the required front yard, where a maximum obstruction of 3.1
feet (10%) is allowed. In addition, the applicant may seek and the Plan
Commission may consider additional Site Development Allowances as ma y
be necessary or desirable for the proposed development.
Mr. Mangum provided a brief overview of the proposed planned development including
a proposed alley vacation and shared that staff is recommending denial of the proposal.
Mr. Paul Janicki provided additional information on the proposed development,
explaining that the proposal is a response to a Request for Proposals issued by the City.
He then described building characteristics, materials and the alley functionality,
including the proposed alley vacation to accommodate loading and truck traffic. He
explained that the required library parking spaces would be available in the evenings
and on weekends when the office spaces are not in use. Mr. Greg Stec then added that
the public benefits had been revised to include landscaping treatments on the west side
of Chicago Avenue and on terraces, replacement of alley, new sidewalk along Chicago
Ave adjacent to the property, new crosswalk and signage in the alley, outreach to
grammar schools after completion of the project, and to provide signage directing
drivers to available parking spaces within the building’s garage and nearby City
garages.
Chair Lewis opened up the hearing to questions from the Commission. These included:
● Commissioner Dubin inquired whether or not the traffic study takes short library
visits into account when reviewing alley traffic. Additionally, what is the demand
for office space in the City? Mr. Steve Corcharan responded that the study took
traffic counts of the area and where vehicles enter and exit existing lots/garages.
Class A office space is in demand in Evanston and there are various
headquarters looking to relocate into the area.
● Commissioner Halik inquired about the planned absorption rate for the building
and what the typical ratio of parking spaces to office space is. Mr. Stec stated
that the plan is to have 50% of the building leased before breaking ground and
75% leased by the time the building is constructed. Typically parking is provided
at rate of 1,000 square feet of leasable office space per parking space.
● Commissioner Goddard asked of the 74 required parking spaces for library use,
how many will be available during the day? Mr. Janicki referenced the traffic
study and stated that the existing lot typically has 21 used parking spaces during
the day. Intend to use the proposed building garage as overflow parking for what
is provided in the library garage during the day.
● Commissioner Goddard then inquired about the average setback on the block.
Mr. Janicki responded that there is an approximate 34 foot setback on the block
and 25 feet proposed for the building.
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● Commissioner Pigozzi asked for the applicant to explain the idea behind the
building design. Mr. Janicki stated that he looked at the massing of adjacent and
nearby buildings in the downtown area.
● Commissioner Halik asked what the height in feet compared with the Whole
Foods building is and what will the parking level “windows” be made of. Mr.
Janicki stated that he is uncertain of Whole Foods building height in feet but in
stories it is 25 stories versus 13 stories of the proposed development. The
windows of the proposed building will be a punched opening of translucent
etched glass and provide an obscured view.
● Commissioner Draper inquired about how the side setbacks of the proposed
building compare to the side setbacks of adjacent landmark buildings. Mr.
Janicki stated that setback from the northern building to the proposed building is
approximately 25 feet.
● Commissioner Draper then asked if existing trees along Chicago Avenue are
proposed to be kept. Mr. Janicki confirmed that they will be and additional trees
are proposed within the parkway.
● Commissioner Isaac asked for the applicant to explain project changes since
Council approval the sale of the property and if those changes lead to change in
the property sale price. Mr. Janicki stated that changes include additional floors
to provide additional revenue and provide more parking. Mr. Stec stated that the
cost to build the development has increased since the start of the approval
process.
● Commissioner Isaac then brought up concern of office use after 5:00pm and how
many parking spaces will actually be available for the library visitors and the
public if this occurs. Additionally, what vehicles would be able to use the compact
parking spaces. 8 feet by 18 feet are the size of those spaces and are actually
considered standard size in Chicago.
● Is there a commitment from a tenant? Mr. Stec responded that there were
tenants initially, however, the entitlement process took longer than anticipated
and those tenants were lost. Will have at least 25% of the building leased and
intend to have 50% of building leased by the time construction.
Chair Lewis stated that a request for a continuance had been received and that if
granted the hearing would be continued to the next scheduled Plan Commission
meeting on January 9, 2019. Chair Lewis then opened up the public hearing to
questions and comments from the Public. Questions included:
● Mr. Ben Shapiro asked what was the frequency and time of day for the traffic
study. Special events could change demand and some delivery trucks may not fit
through the alley as proposed. Mr. Corcharan stated that the study was done on
March 14, 2018 from 8:00am to 6:00pm, looking at the existing lot and the
Chicago Avenue parking garage. Deliveries were also considered with truck
turning diagrams done for the library, the proposed building and firetrucks. Snow
removal was mentioned with a suggestion that coordinated efforts be made if the
development is approved.
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● Ms. Chava Wu asked if 2-way traffic in the alley will remain. No changes are
intended.
● Mr. Glen Madeja asked for clarification of items on the tree protection plan. Mr.
Dennis Fogell stated that an arborist came out to the site and created a report for
status of existing trees. He mentioned that there would be several trees that
would be lost but those are intended to be replaced. Chair Lewis then raised a
question regarding who would be responsible for tree root maintenance and
damage. Commissioner Isaac stated that it is his understanding that it depends
on where the tree comes out of the ground and if any portion is on more than one
property, it is co-owned. Further information was requested.
● Ms. Sarah Schastok inquired about having a letter from the Evanston Fire
Department included. Mr. Janicki provided a copy of the letter within the
presentation. Ms. Schastok then asked how much involvement Northwestern
University has had in review of the proposal with the McMannis Center being
adjacent to the development. Alderman Fiske responded that she has reached
out to adjacent neighbors of the site to provide information including Dave Davis
of Northwestern University, some follow-up may be needed.
● Ms. Andrea Vantek voiced general opposition to the proposed zoning change.
● Ann Branning raised questions and concerns regarding when the library garage
closes, if spaces will be reserved for building tenants and if that will affect the
available parking spaces for the public, and whether or not the public spaces will
be metered. Mr. Stec stated that charges for the public spaces would be
determined by the City. Chair Lewis stated that there would seem to be
implications for leasing spaces that need to be available for the public. Mr.
Shapiro stated that the Library garage corresponds to Library operating hours.
● Ms. Lucia Guridi asked what security measures are proposed within the garage.
Mr. Janicki stated that there would likely have to be someone available in the
garage at all times
● Ms. Janet Steidl pointed out that additional detail was needed in order to be
consistent within various parts of the development plan and diagrams, especially
as they relate to the alley. She requested that centerlines to be shown on all
documents and added to drawings.
Commissioner Isaac made a motion to continue the public hearing to the
January 9, 2019 Plan Commission meeting. Commissioner Dubin seconded
the motion. A voice vote was taken and the motion was approved, 7-0.
Ayes: Draper, Dubin, Goddard, Halik, Isaac, Pigozzi, Lewis.
Nays:
B. Text Amendment
oRD Redevelopment Overlay District 18PLND-0102
A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning,
to Section 6-15-13 of the Zoning Ordinance, to revise the regulations of the
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oRD Redevelopment Overlay District, including language regarding
permitted and special uses.
Ms. Jones provided a brief overview of the proposed text amendment, explaining the
reasoning behind it being to clarify the proposed and existing uses within the overlay
district and provide consistency between the Zoning Code and staff interpretation. She
provided the standards for text amendments and welcomed discussion and questions.
Commissioner Isaac stated that the proposed amendment seemed straight forward.
Commissioner Goddard made a motion to recommend approval of the text
amendment. Commissioner Halik seconded the motion. A roll call vote was
taken and the motion was approved, 7-0.
Ayes: Draper, Dubin, Goddard, Halik, Isaac, Pigozzi, Lewis.
Nays:
C. Text Amendment
Public Benefits for Planned Developments 18PLND-0103
A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning,
to Section 6-3-6 of the Zoning Ordinance, to revise the regulations relating
to Public Benefits of Planned Developments.
Ms. Jones reviewed the discussion that occurred during the November Plan
Commission meeting and provided an overview of the proposed text amendment
revising regulations relating to public benefits for planned developments.
Commissioner Halik Suggested removing items 4 and 5 from the goal list as they seem
to be expected for any development and part of standard improvements, not public
benefits. He then stated that the proposed standards are not tied to a quantitative
measurement. He mentioned that Chicago eliminated public benefits and essentially
added payment for increased allowances, using the funds towards City projects as it
sees fit.
Chair Lewis asked if the Commission would recommend a complete overhaul of the
public benefits section or do so incrementally. Mr. Mangum stated that there is some
language that addresses the degree to which standards are met by public benefits but
the point was taken regarding whether or not there should be a give and take with
regards to benefits and development allowances.
He stated that the broadness of the proposed amendment allows for innovation.
Commissioner Halik stated that he believes that developers will satisfy the proposed
goals in the least financially impactful way possible. He added that the Chicago program
has been successful and the City decides how the money is spent.
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Commissioner Isaac expressed that, based on previous Commission discussion, he is
happy with what has been drafted. It is narrowed but broad enough to not have to be
revisited next year.
Commissioner Draper inquired about whether Green Building regulations will be
updated as they relate to LEED and if the amendment should be revised to address
that. Mr. Mangum responded that the Green Building Ordinance Requirements may be
revised in the near future to incorporate alternate green building rating systems and that
regulations could be revised to not directly reference LEED standards.
Commissioner Pigozzi stated that it would help to streamline regulations to do as
Commissioner Halik suggested. Regulations could be simplified and quantified. The
Inclusionary Housing Ordinance does this to a certain extent. Commissioner Goddard
asked if he was suggesting monetizing public benefit in exchange for development
allowances to which Commissioner Pigozzi responded yes.
Commissioner Isaac expressed concern that that process would diminish the ability of
the City to deny certain aspects of a project if developers can simply “purchase”
allowances. Commissioner Halik responded that there would still be the ability to
enforce zoning regulations while establishing monetary levels to pay for certain
development allowances. Chair Lewis pointed out that there would also need to a
mechanism set up to decide how money that is obtained from payments is spent.
Commissioner Goddard stated she is not comfortable with a system that appears to be
“pay to play”. Commissioner Halik reiterated that there could still be a check and
balance for the projects and not automatic approval with payment.
Commissioner Draper suggested that a certain percentage of a project budget could go
towards public benefits.
Commissioner Dubin asked if developers discuss with staff what public benefits may
help to grant site development allowances or a general idea of what needs to be
provided. Ms. Jones stated that there are generally a number of meetings that occur
before a project comes before Design and Project Review Committee. It can be
subjective based on a number of items such as where a project is located, the type of
development and what may be happening in the immediate area surrounding the
proposed development. There is also some discussion that occurs with regards to
funding amounts for benefits such as traffic signal improvements or payments to the
public art fund. Those amounts may change over time based on items such as changing
construction costs.
Discussion continued with suggestions for how cost could be associated with various
benefits, how a more prescriptive list would work and how, if at all, the proposed
language of the amendment should be revised. Ms. Jones reiterated that the proposed
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language is meant to both list possible public benefits and evaluate how they may
mitigate impacts of a proposed development. Mr. Mangum stated that the proposed
standards would, in the future, likely be addressed within the staff report and listed for
the Commission to review.
Commissioner Halik made a motion to recommend approval of the text
amendment as proposed. Commissioner Goddard seconded the motion. A roll
call vote was taken and the motion was approved, 7-0.
Ayes: Draper, Dubin, Goddard, Halik, Isaac, Pigozzi, Lewis.
4. OTHER BUSINESS
A. 2019 Plan Commission Meeting Schedule
Ms. Jones provided an overview of the proposed dates for 2019 and pointed out that the
Zoning Committee meetings are reserved for the 3rd Wednesdays of each month.
Commissioner Isaac pointed out that Yom Kippur may pose a conflict with the October
9th meeting.
Isaac made motion to approve the proposed 2019 Meeting Schedule with
understanding that the October meeting date may be changed to accommodate
Yom Kippur. Commissioner Pigozzi seconded the motion.
A voice vote was taken and the 2019 Plan Commission meeting schedule was
approved unanimously with the note provided.
B. Election of Officers and Assignment of Liaisons and Committee Members
Commissioner Goddard made a motion to elect Colby Lewis as Chair and
Peter Isaac as Vice-Chair of the Plan Commission for 2019. Seconded by
Commissioner Halik. A voice vote was taken and the motion passed
unanimously, 7-0.
Mr. Mangum pointed out that the Housing and Community Development Act
Committee no longer has a Plan Commission liaison.
Commissioner Draper and Chair Lewis were appointed to the Zoning
Committee with Commissioners Dubin, Goddard and Isaac remaining for 2019.
Commissioner Isaac was elected Chair of the Committee. There was no
change to the members of the Comprehensive Plan Committee for 2019. There
was no change to the Rules Committee for 2019. The Committee liaisons for
2019 are as follows- Economic Development Committee – Commissioner
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Pigozzi; Planning & Development Committee – Chair Lewis; Transportation &
Parking Committee- Commissioner Dubin.
Commissioner Dubin made a motion to approve the proposed appointments.
Seconded by Commissioner Isaac. A voice vote was taken and the motion
passed unanimously, 7-0.
5. PUBLIC COMMENT
There was no public comment.
6. ADJOURNMENT
Commissioner Pigozzi made a motion to adjourn the meeting. Commissioner
Dubin seconded the motion.
A voice vote was taken and the motion was approved by voice vote 7-0.
The meeting was adjourned at 9:48 pm.
Respectfully Submitted,
Meagan Jones
Neighborhood and Land Use Planner
Community Development Department
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Plan Commission Minutes 11/14/18
MEETING MINUTES
PLAN COMMISSION
Wednesday, November 14, 2018
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers
Members Present: Colby Lewis (Chair), Terri Dubin, Carol Goddard, Andrew Pigozzi,
Peter Isaac
Members Absent: Jennifer Draper, George Halik
Staff Present: Meagan Jones, Neighborhood and Land Use Planner
Scott Mangum, Planning and Zoning Administrator
Presiding Member: Colby Lewis, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
Chairman Lewis called the meeting to order at 7:00 P.M.
2. APPROVAL OF MEETING MINUTES: October 10, 2018
Commissioner Goddard made a motion to approve the minutes, seconded by
Commissioner Isaac. The Commission voted unanimously, 5-0, to approve the minutes
of October 10, 2018.
3. NEW BUSINESS
A. Text Amendment 18PLND-0094
Residential Care Homes
A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning
to modify regulations regarding Residential Care Home uses (Section 6-4-4)
including potential related amendments within the Residential, Business,
Commercial, Downtown, Transitional Manufacturing, Special Purpose and
Overlay Zoning Districts (Sections 6-8 through 6-15).
Ms. Jones provided a brief presentation of the proposed text amendment which was an
aldermanic referral.
Chair Lewis opened up the hearing to questions from the public and invited Alderman
Fiske to speak.
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Alderman Fiske explained that the reason for her referral was concern that Springfield
had not adequately defined why they had a distance requirement in place and she
wanted Evanston to more clearly define its reasoning before there are any issues. She
also wished to extend regulation to include residential care homes with fewer than 4
residents.
Sue Loellbach stated she has no issues looking at the distance requirements but she
does have concerns about exacerbating issues by making a Special Use where they
currently are not. It would discourage affordable housing options.
Chair Lewis then opened up the hearing to questions from the Commission. There were
several, including:
● Commissioner Pigozzi asked for further clarification on the goal of the text
amendment. The goal is to more successfully defend distance requirement
justification for group home uses as well as extend regulations to include
residential care homes with fewer than 4 people.
● Commissioner Goddard asked if what is discussed is a different text amendment.
Ms. Jones responded that with clarification, the text amendment could be
decided upon as is or altered to include more details for distance requirements
and extending regulations.
● Commissioner Isaac inquired about the reference to Transitional Treatment
Facilities. Ms. Jones responded that those are not within the purview of the
proposed text amendment. Commissioner Isaac then asked if the use of
residential care homes is a newer phenomenon and if there was an update to the
Springfield case. Alderman Fiske stated that the use is not new and many exist
within the 5th Ward with some newer ones within the 1st Ward. She believes care
homes with fewer than 4 residents should be included within the text amendment.
She added that the City of Springfield did not appeal the Circuit Court’s ruling.
Jackie Eddy stated that rules for how close the residential care home use can be are
made at the state level if state funding is accepted.
Chair Lewis reviewed the different options the Commission could take for the proposed
text amendment. Commissioner Isaac stated that the Commission has not fully gone
over the appropriateness of the text amendment and that it should go to committee.
Keralyn Keele of Rimland Services explained that Rimland Services has 13 homes used
for adults with autism and she came to the meeting to hear more about what is
proposed. She was hoping that there are no hurdles to the work being done. She
clarified that the state has a 800 foot distance requirement. She added that their
smallest homes consist of only 2 residents and the largest consist of 8 residents.
Commissioner Pigozzi stated that he does not like the idea of making all Residential
Care Homes a special use but he would like clarity within the zoning ordinance. He
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inquired if the goal could be to redefine the ordinance to not get hung up on the distance
requirement.
Chair Lewis expressed that he does not believe this to be an issue and that the
proposed amendment seems exclusionary.
Commissioner Goddard made a motion to recommend that the item be
brought before the Zoning Committee for further research and discussion.
Commissioner Goddard seconded the motion. A roll call vote was taken and
the motion was approved, 5-0.
Ayes: Dubin, Goddard, Isaac, Pigozzi, Lewis.
Nays:
4. Discussion
A. Text Amendment
Public Benefits for Planned Developments
Discussion of existing public benefits required of Planned Developments
and direction for a possible text amendment to update those requirements.
Mr. Mangum provided an overview of the discussion item which is a referral from
City Council. He explained current regulations and reviewed public benefits from
more recently approved planned developments.
Chair Lewis asked if there are issues with the current regulations and if the
preference would be to redraft an incentives section on a whole or just the sections
addressing public benefits. Mr. Mangum responded that there are questions that
have been raised regarding what is appropriate for different projects and that there is
a disconnect between the code and past practices. He then provided details on the
City Council’s discussions and stated that both revising certain sections and the
whole incentives section are options.
Commissioner Isaac asked if staff had reached out to other municipalities. Mr.
Mangum responded that this has not happened but is a good suggestion.
Commissioner Dubin stated that Evanston is a unique area for development. Oak
Park and Arlington Heights were suggested as possible comparable cities to review.
Chair Lewis stated that this is an opportunity to provide regulations that will be better
able to be enforced. Commissioner Isaac stated that he would like to see broadness
and specificity at the same time. This would enable flexibility for any changes that
occur with regards to community or site needs.
Commissioner Pigozzi stated that the list within the staff report is good and
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suggested that streetlight replacement be added as a possible benefit to be more
inline with new lighting standards. Chair Lewis responded that lighting could be
added to a broader list of improvements or possible benefits so as not to get too
specific with regards to a public benefit list. Ms. Goddard suggested that staff do
some research and return with a list that generalizes the list included in the report.
Ms. Jones confirmed what the Commission would like staff to do. Chair Lewis replied
that clumping the detailed list together into different categories would be a start. He
stated that it would be good to list overall goals then provide examples on how to
reach them through specific public benefits. Commissioner Pigozzi added that it will
be good for developers to have a list that shows what Evanston values.
The Commission requested that staff draft possible amendments based on the
points brought up during the discussion. The amendment will be brought back
to the Plan Commission at a date to be determined.
5. PUBLIC COMMENT
There was one comment to make sure that public benefits of a planned development
benefit the public and not just the development’s tenants.
6. ADJOURNMENT
Commissioner Goddard made a motion to adjourn the meeting. Commissioner
Pigozzi seconded the motion.
A voice vote was taken and the motion was approved by voice call 5-0.
The meeting was adjourned at 8:14 pm.
Respectfully Submitted,
Meagan Jones
Neighborhood and Land Use Planner
Community Development Department
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For City Council meeting of January 14, 2019 Item P4
Ordinance 3-O-19, Amendments to oRD Redevelopment Overlay Districts
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Community Development Director
Scott Mangum, Planning and Zoning Administrator
Meagan Jones, Neighborhood and Land Use Planner
Subject: Ordinance 3-O-19
Permitted and Special Uses in the oRD Redevelopment Overlay District
18PLND-0102
Date: January 3, 2019
Recommended Action:
Plan Commission and staff recommend amending the Zoning Ordinance Sections 6-15-
13-2 Procedure for District Designation, 6-15-13-7 Permitted Uses, and creating a new
Section, 6-15-13-8 Special Uses, to clarify the permitted and special uses in the oRD
Redevelopment Overlay District and update the list of underlying zoning districts that
may carry the overlay designation.
Livability Benefits
Built Environment: Provide compact and complete streets and neighborhoods.
Education, Arts & Community: Promote a cohesive and connected community.
Background
The oRD Redevelopment Overlay District is currently applied in the southwestern
portion of the City, both north and south of Oakton Street between Hartrey Avenue and
the City limits. This district, per the City’s Zoning Code, “is intended to allow for flexibility
in land use layout and design in redevelopment areas where there is an opportunity for
mixed use development or development projects in which one (1) or more of the uses
are different from, but compatible with, the principal permitted uses in the district.
Determination of appropriateness shall be considered on a case-by-case basis to
ensure that a particular proposal meets basic standards of public health, safety, and
welfare, and supports the economic development objectives of the City. A planned
development is required for all developments located within the oRD districts.”
The Zoning Ordinance lists permitted uses in the oRD District in Subsection 6-15-13-7.
Permitted Uses:
The permitted uses for the oRD district shall be as follows:
Memorandum
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(A) Any use listed as permitted or special in the underlying base zoning district.
(B) Dwellings - multiple-family (when not more than thirty percent (30%) of a
planned development site, excluding affordable housing, as determined by the
Plan Commission. In no case, however, shall the total housing area, including
affordable housing and other housing, exceed sixty percent (60%) of the site).
(C) Mixed use development.
(D) Retail goods/services establishment, when located on the ground floor.
Several projects have been reviewed under the interpretation that the underlying zoning
of a property still dictates what uses are permitted versus special uses. This includes
the planned development located at 2494 Oakton Street which required a Special Use
for both the planned development and the current auto service station and its accessory
uses in addition to special use approval for the Steak ‘n Shake Type 2 Restaurant at
2209 Oakton Street. Additionally, there are a number of special uses within the
underlying zoning districts that may warrant the additional review included in the special
use process, such as: drive-through facilities, automobile repair service establishments,
firearm ranges, and heavy manufacturing.
Proposal Overview
Staff is proposing to add language to the Zoning Code which would clearly define which
uses are permitted uses and special uses within the oRD Redevelopment Overlay
District in addition to language to include the C1 Zoning District as an area that may
carry the oRD designation. Specifically staff will amend the zoning ordinance as
described below:
6-15-13-2. - PROCEDURE FOR DISTRICT DESIGNATION.
(A) The City Council may, upon the recommendation of the Plan Commission and in
accordance with the procedures for amending the Zoning Map set forth in
Chapter 3 of this Title, designate any area carrying the following zoning district
designations as an oRD district: O1, I1, I2, C1, C2, B2, B3, D2, D3, and D4.
(B) Any oRD district designated by the City Council shall be known as an overlay to
the underlying zoning district with the designation oRD on the Zoning Map.
6-15-13-7. - PERMITTED USES.
The permitted uses for the oRD district shall be as follows:
(A) Any use listed as permitted or special in the underlying base zoning district.
(B) Dwellings - multiple-family (when not more than thirty percent (30%) of a
planned development site, excluding affordable housing, as determined by the
Plan Commission. In no case, however, shall the total housing area, including
affordable housing and other housing, exceed sixty percent (60%) of the site).
(C) Mixed use development.
(D) Retail goods/services establishment, when located on the ground floor.
6-15-13-8. - SPECIAL USES.
The Special Uses for the oRD district shall be any use listed as special in the
underlying base zoning district.
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The added Special Use section would necessitate renumbering subsequent subsections
within Chapter 15, Section 13.
Legislative History
December 12, 2018 – The Plan Commission voted, 7-0, to recommend approval of the
proposed text amendment.
Attachments
Proposed Ordinance 3-O-19
Link to Plan Commission Packet for 12/12/2018
Draft Plan Commission Minutes for the 12/12/2018 Meeting
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3-O-19
AN ORDINANCE
Amending Portion of City Code Section 6-15-13, “oRD Redevelopment
Overlay Districts Addressing Special Uses
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Subsection 6-15-13-2, “Procedure for District
Designation,” of the Evanston City Code of 2012, as amended, is hereby further
amended to read as follows:
6-15-13-2. - PROCEDURE FOR DISTRICT DESIGNATION.
(A) The City Council may, upon the recommendation of the Plan Commission and in
accordance with the procedures for amending the Zoning Map set forth in
Chapter 3 of this Title, designate any area carrying the following zoning district
designations as an oRD district: O1, I1, I2, C1, C2, B2, B3, D2, D3, and D4.
(B) Any oRD district designated by the City Council shall be known as an overlay to
the underlying zoning district with the designation oRD on the Zoning Map.
SECTION 2: City Code Subsection 6-15-13-7, “Permitted Uses,” of the
Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
6-15-13-7. - PERMITTED USES.
The permitted uses for the oRD district shall be as follows:
(A) Any use listed as permitted or special in the underlying base zoning district.
(B) Dwellings - multiple-family (when not more than thirty percent (30%) of a planned
development site, excluding affordable housing, as determined by the Plan
Commission. In no case, however, shall the total housing area, including
affordable housing and other housing, exceed sixty percent (60%) of the site).
(C) Mixed use development.
(D) Retail goods/services establishment, when located on the ground floor.
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SECTION 3: City Code Subsection 6-15-13-8, “Special Uses,” of the
Evanston City Code of 2012, as amended, is hereby added to read as follows:
6-15-13-8. - SPECIAL USES.
The Special Uses for the oRD district shall be any use listed as special in the underlying
base zoning district.
SECTION 4: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 5: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 6: Ordinance 3-O-19 shall be in full force and effect after its
passage and approval.
SECTION 7: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2019
Adopted: ___________________, 201 9
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
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Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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Plan Commission Minutes 12/12/18
MEETING MINUTES
PLAN COMMISSION
Wednesday, December 12, 2018
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers
Members Present: Colby Lewis (Chair), Jennifer Draper, Terri Dubin, Carol Goddard,
George Halik, Peter Isaac, Andrew Pigozzi
Members Absent:
Staff Present: Meagan Jones, Neighborhood and Land Use Planner
Scott Mangum, Planning and Zoning Administrator
Presiding Member: Colby Lewis, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
Chairman Lewis called the meeting to order at 7:00 P.M.
2. APPROVAL OF MEETING MINUTES: November 14, 2018
Commissioner Pigozzi made a motion to approve the minutes, seconded by
Commissioner Isaac. The Commission voted unanimously, 7-0, to approve the minutes
of November 14, 2018.
3. NEW BUSINESS
A. Planned Development
1714-1720 Chicago Avenue 18PLND-0053
Paul Janicki, architect, proposes to construct a 13-story office building with
112 on-site parking spaces. The applicant requests a Map Amendment to
rezone the property from the R6 General Residential to the D3 Downtown
Core Development District. The applicant seeks site development
allowances for: 1) An FAR of 5.0, where the maximum permitted FAR in the
D3 district is 4.5; 2) A building height of 127 feet to roof (excluding eligible
parking levels), where the maximum permitted height of a building in D3 is
85 feet to roof; 3) 112 parking spaces with 22 compact stalls where the
minimum required number of parking spaces is 213, in addition to a
purchase-sale agreement to replace the 74 library parking spaces onsite ,
and where compact stalls are not allowed; 4) A front yard setback of 25-
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feet, where 31.4 feet is required; 5) A north side yard setback of 5-feet
proposed, where 15-feet is required; 6) A south side yard setback of 5-feet
proposed, where 15-feet is required.; and 7) A canopy yard obstruction of
9.7 feet into the required front yard, where a maximum obstruction of 3.1
feet (10%) is allowed. In addition, the applicant may seek and the Plan
Commission may consider additional Site Development Allowances as ma y
be necessary or desirable for the proposed development.
Mr. Mangum provided a brief overview of the proposed planned development including
a proposed alley vacation and shared that staff is recommending denial of the proposal.
Mr. Paul Janicki provided additional information on the proposed development,
explaining that the proposal is a response to a Request for Proposals issued by the City.
He then described building characteristics, materials and the alley functionality,
including the proposed alley vacation to accommodate loading and truck traffic. He
explained that the required library parking spaces would be available in the evenings
and on weekends when the office spaces are not in use. Mr. Greg Stec then added that
the public benefits had been revised to include landscaping treatments on the west side
of Chicago Avenue and on terraces, replacement of alley, new sidewalk along Chicago
Ave adjacent to the property, new crosswalk and signage in the alley, outreach to
grammar schools after completion of the project, and to provide signage directing
drivers to available parking spaces within the building’s garage and nearby City
garages.
Chair Lewis opened up the hearing to questions from the Commission. These included:
● Commissioner Dubin inquired whether or not the traffic study takes short library
visits into account when reviewing alley traffic. Additionally, what is the demand
for office space in the City? Mr. Steve Corcharan responded that the study took
traffic counts of the area and where vehicles enter and exit existing lots/garages.
Class A office space is in demand in Evanston and there are various
headquarters looking to relocate into the area.
● Commissioner Halik inquired about the planned absorption rate for the building
and what the typical ratio of parking spaces to office space is. Mr. Stec stated
that the plan is to have 50% of the building leased before breaking ground and
75% leased by the time the building is constructed. Typically parking is provided
at rate of 1,000 square feet of leasable office space per parking space.
● Commissioner Goddard asked of the 74 required parking spaces for library use,
how many will be available during the day? Mr. Janicki referenced the traffic
study and stated that the existing lot typically has 21 used parking spaces during
the day. Intend to use the proposed building garage as overflow parking for what
is provided in the library garage during the day.
● Commissioner Goddard then inquired about the average setback on the block.
Mr. Janicki responded that there is an approximate 34 foot setback on the block
and 25 feet proposed for the building.
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● Commissioner Pigozzi asked for the applicant to explain the idea behind the
building design. Mr. Janicki stated that he looked at the massing of adjacent and
nearby buildings in the downtown area.
● Commissioner Halik asked what the height in feet compared with the Whole
Foods building is and what will the parking level “windows” be made of. Mr.
Janicki stated that he is uncertain of Whole Foods building height in feet but in
stories it is 25 stories versus 13 stories of the proposed development. The
windows of the proposed building will be a punched opening of translucent
etched glass and provide an obscured view.
● Commissioner Draper inquired about how the side setbacks of the proposed
building compare to the side setbacks of adjacent landmark buildings. Mr.
Janicki stated that setback from the northern building to the proposed building is
approximately 25 feet.
● Commissioner Draper then asked if existing trees along Chicago Avenue are
proposed to be kept. Mr. Janicki confirmed that they will be and additional trees
are proposed within the parkway.
● Commissioner Isaac asked for the applicant to explain project changes since
Council approval the sale of the property and if those changes lead to change in
the property sale price. Mr. Janicki stated that changes include additional floors
to provide additional revenue and provide more parking. Mr. Stec stated that the
cost to build the development has increased since the start of the approval
process.
● Commissioner Isaac then brought up concern of office use after 5:00pm and how
many parking spaces will actually be available for the library visitors and the
public if this occurs. Additionally, what vehicles would be able to use the compact
parking spaces. 8 feet by 18 feet are the size of those spaces and are actually
considered standard size in Chicago.
● Is there a commitment from a tenant? Mr. Stec responded that there were
tenants initially, however, the entitlement process took longer than anticipated
and those tenants were lost. Will have at least 25% of the building leased and
intend to have 50% of building leased by the time construction.
Chair Lewis stated that a request for a continuance had been received and that if
granted the hearing would be continued to the next scheduled Plan Commission
meeting on January 9, 2019. Chair Lewis then opened up the public hearing to
questions and comments from the Public. Questions included:
● Mr. Ben Shapiro asked what was the frequency and time of day for the traffic
study. Special events could change demand and some delivery trucks may not fit
through the alley as proposed. Mr. Corcharan stated that the study was done on
March 14, 2018 from 8:00am to 6:00pm, looking at the existing lot and the
Chicago Avenue parking garage. Deliveries were also considered with truck
turning diagrams done for the library, the proposed building and firetrucks. Snow
removal was mentioned with a suggestion that coordinated efforts be made if the
development is approved.
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● Ms. Chava Wu asked if 2-way traffic in the alley will remain. No changes are
intended.
● Mr. Glen Madeja asked for clarification of items on the tree protection plan. Mr.
Dennis Fogell stated that an arborist came out to the site and created a report for
status of existing trees. He mentioned that there would be several trees that
would be lost but those are intended to be replaced. Chair Lewis then raised a
question regarding who would be responsible for tree root maintenance and
damage. Commissioner Isaac stated that it is his understanding that it depends
on where the tree comes out of the ground and if any portion is on more than one
property, it is co-owned. Further information was requested.
● Ms. Sarah Schastok inquired about having a letter from the Evanston Fire
Department included. Mr. Janicki provided a copy of the letter within the
presentation. Ms. Schastok then asked how much involvement Northwestern
University has had in review of the proposal with the McMannis Center being
adjacent to the development. Alderman Fiske responded that she has reached
out to adjacent neighbors of the site to provide information including Dave Davis
of Northwestern University, some follow-up may be needed.
● Ms. Andrea Vantek voiced general opposition to the proposed zoning change.
● Ann Branning raised questions and concerns regarding when the library garage
closes, if spaces will be reserved for building tenants and if that will affect the
available parking spaces for the public, and whether or not the public spaces will
be metered. Mr. Stec stated that charges for the public spaces would be
determined by the City. Chair Lewis stated that there would seem to be
implications for leasing spaces that need to be available for the public. Mr.
Shapiro stated that the Library garage corresponds to Library operating hours.
● Ms. Lucia Guridi asked what security measures are proposed within the garage.
Mr. Janicki stated that there would likely have to be someone available in the
garage at all times
● Ms. Janet Steidl pointed out that additional detail was needed in order to be
consistent within various parts of the development plan and diagrams, especially
as they relate to the alley. She requested that centerlines to be shown on all
documents and added to drawings.
Commissioner Isaac made a motion to continue the public hearing to the
January 9, 2019 Plan Commission meeting. Commissioner Dubin seconded
the motion. A voice vote was taken and the motion was approved, 7-0.
Ayes: Draper, Dubin, Goddard, Halik, Isaac, Pigozzi, Lewis.
Nays:
B. Text Amendment
oRD Redevelopment Overlay District 18PLND-0102
A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning,
to Section 6-15-13 of the Zoning Ordinance, to revise the regulations of the
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oRD Redevelopment Overlay District, including language regarding
permitted and special uses.
Ms. Jones provided a brief overview of the proposed text amendment, explaining the
reasoning behind it being to clarify the proposed and existing uses within the overlay
district and provide consistency between the Zoning Code and staff interpretation. She
provided the standards for text amendments and welcomed discussion and questions.
Commissioner Isaac stated that the proposed amendment seemed straight forward.
Commissioner Goddard made a motion to recommend approval of the text
amendment. Commissioner Halik seconded the motion. A roll call vote was
taken and the motion was approved, 7-0.
Ayes: Draper, Dubin, Goddard, Halik, Isaac, Pigozzi, Lewis.
Nays:
C. Text Amendment
Public Benefits for Planned Developments 18PLND-0103
A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning,
to Section 6-3-6 of the Zoning Ordinance, to revise the regulations relating
to Public Benefits of Planned Developments.
Ms. Jones reviewed the discussion that occurred during the November Plan
Commission meeting and provided an overview of the proposed text amendment
revising regulations relating to public benefits for planned developments.
Commissioner Halik Suggested removing items 4 and 5 from the goal list as they seem
to be expected for any development and part of standard improvements, not public
benefits. He then stated that the proposed standards are not tied to a quantitative
measurement. He mentioned that Chicago eliminated public benefits and essentially
added payment for increased allowances, using the funds towards City projects as it
sees fit.
Chair Lewis asked if the Commission would recommend a complete overhaul of the
public benefits section or do so incrementally. Mr. Mangum stated that there is some
language that addresses the degree to which standards are met by public benefits but
the point was taken regarding whether or not there should be a give and take with
regards to benefits and development allowances.
He stated that the broadness of the proposed amendment allows for innovation.
Commissioner Halik stated that he believes that developers will satisfy the proposed
goals in the least financially impactful way possible. He added that the Chicago program
has been successful and the City decides how the money is spent.
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Commissioner Isaac expressed that, based on previous Commission discussion, he is
happy with what has been drafted. It is narrowed but broad enough to not have to be
revisited next year.
Commissioner Draper inquired about whether Green Building regulations will be
updated as they relate to LEED and if the amendment should be revised to address
that. Mr. Mangum responded that the Green Building Ordinance Requirements may be
revised in the near future to incorporate alternate green building rating systems and that
regulations could be revised to not directly reference LEED standards.
Commissioner Pigozzi stated that it would help to streamline regulations to do as
Commissioner Halik suggested. Regulations could be simplified and quantified. The
Inclusionary Housing Ordinance does this to a certain extent. Commissioner Goddard
asked if he was suggesting monetizing public benefit in exchange for development
allowances to which Commissioner Pigozzi responded yes.
Commissioner Isaac expressed concern that that process would diminish the ability of
the City to deny certain aspects of a project if developers can simply “purchase”
allowances. Commissioner Halik responded that there would still be the ability to
enforce zoning regulations while establishing monetary levels to pay for certain
development allowances. Chair Lewis pointed out that there would also need to a
mechanism set up to decide how money that is obtained from payments is spent.
Commissioner Goddard stated she is not comfortable with a system that appears to be
“pay to play”. Commissioner Halik reiterated that there could still be a check and
balance for the projects and not automatic approval with payment.
Commissioner Draper suggested that a certain percentage of a project budget could go
towards public benefits.
Commissioner Dubin asked if developers discuss with staff what public benefits may
help to grant site development allowances or a general idea of what needs to be
provided. Ms. Jones stated that there are generally a number of meetings that occur
before a project comes before Design and Project Review Committee. It can be
subjective based on a number of items such as where a project is located, the type of
development and what may be happening in the immediate area surrounding the
proposed development. There is also some discussion that occurs with regards to
funding amounts for benefits such as traffic signal improvements or payments to the
public art fund. Those amounts may change over time based on items such as changing
construction costs.
Discussion continued with suggestions for how cost could be associated with various
benefits, how a more prescriptive list would work and how, if at all, the proposed
language of the amendment should be revised. Ms. Jones reiterated that the proposed
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language is meant to both list possible public benefits and evaluate how they may
mitigate impacts of a proposed development. Mr. Mangum stated that the proposed
standards would, in the future, likely be addressed within the staff report and listed for
the Commission to review.
Commissioner Halik made a motion to recommend approval of the text
amendment as proposed. Commissioner Goddard seconded the motion. A roll
call vote was taken and the motion was approved, 7-0.
Ayes: Draper, Dubin, Goddard, Halik, Isaac, Pigozzi, Lewis.
4. OTHER BUSINESS
A. 2019 Plan Commission Meeting Schedule
Ms. Jones provided an overview of the proposed dates for 2019 and pointed out that the
Zoning Committee meetings are reserved for the 3rd Wednesdays of each month.
Commissioner Isaac pointed out that Yom Kippur may pose a conflict with the October
9th meeting.
Isaac made motion to approve the proposed 2019 Meeting Schedule with
understanding that the October meeting date may be changed to accommodate
Yom Kippur. Commissioner Pigozzi seconded the motion.
A voice vote was taken and the 2019 Plan Commission meeting schedule was
approved unanimously with the note provided.
B. Election of Officers and Assignment of Liaisons and Committee Members
Commissioner Goddard made a motion to elect Colby Lewis as Chair and
Peter Isaac as Vice-Chair of the Plan Commission for 2019. Seconded by
Commissioner Halik. A voice vote was taken and the motion passed
unanimously, 7-0.
Mr. Mangum pointed out that the Housing and Community Development Act
Committee no longer has a Plan Commission liaison.
Commissioner Draper and Chair Lewis were appointed to the Zoning
Committee with Commissioners Dubin, Goddard and Isaac remaining for 2019.
Commissioner Isaac was elected Chair of the Committee. There was no
change to the members of the Comprehensive Plan Committee for 2019. There
was no change to the Rules Committee for 2019. The Committee liaisons for
2019 are as follows- Economic Development Committee – Commissioner
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Pigozzi; Planning & Development Committee – Chair Lewis; Transportation &
Parking Committee- Commissioner Dubin.
Commissioner Dubin made a motion to approve the proposed appointments.
Seconded by Commissioner Isaac. A voice vote was taken and the motion
passed unanimously, 7-0.
5. PUBLIC COMMENT
There was no public comment.
6. ADJOURNMENT
Commissioner Pigozzi made a motion to adjourn the meeting. Commissioner
Dubin seconded the motion.
A voice vote was taken and the motion was approved by voice vote 7-0.
The meeting was adjourned at 9:48 pm.
Respectfully Submitted,
Meagan Jones
Neighborhood and Land Use Planner
Community Development Department
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Memorandum
To: Mayor and Members of the City Council
Planning & Development Committee
From: Johanna Leonard Community Development Director
Scott Mangum, Planning and Zoning Administrator
Melissa Klotz, Zoning Planner
Subject: Ordinance 7-O-19, Special Use for a Ground-Floor Medical Office,
Evanston Family Chiropractic and Wellness Center, at 705 Main St.
Date: January 3, 2019
Recommended Action
The Zoning Board of Appeals and City Staff recommend adoption of Ordinance 7-O-19
granting special use approval for a ground-floor Medical Office, Evanston Family
Chiropractic and Wellness Center, in the B2 District and oDM Dempster-Main Overlay
District. The applicant has complied with all zoning requirements, and meets all of the
standards of a special use for this district.
Livability Benefits:
Economy & Jobs: Retain and expand local businesses
Health & Safety: Improve health outcomes
Summary:
Evanston Family Chiropractic and Wellness Center will operate as a health and well-
being center focusing on family, pediatrics, pre/peri/and postnatal care. The operator,
Dr. Sean Curry, has practiced chiropractic medicine since 2001 and currently operates
an office in Chicago. The facility will initially operate on Mondays, Wednesdays, and
Fridays from 9am – noon and 3pm – 6pm, Tuesdays from 3pm – 6pm, and Saturdays
from 10am – noon. As requested by the ZBA, the facility will expand operating hours
over time to better align with the Main St. business district’s retail hours.
The facility will feature one employee for the first six months and then may expand to
include additional employees. The employee (Dr. Curry) lives nearby and will not
typically use a vehicle to commute to work. Once another employee is hired for
massage therapy, that employee may utilize the one on-site parking space that is
For City Council meeting of January 14, 2019 Item P5
Ordinance 7-O-19, Special Use for a Ground-Floor Medical Office, Evanston Family
Chiropractic and Wellness Center, at 705 Main St.
For Introduction
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dedicated in the lease. Any additional future staff will be told the use of public transit is
recommended. The Main St. CTA and Metra stations are located less than 300 feet
from the medical office.
Dr. Curry estimates 80-150 people per week will visit the medical office, ranging from 4-
12 people per hour depending on the time of day. Customers will be encouraged to
frequent other retail businesses in the area. Since the special use requirement of the
Dempster-Main Overlay District was enacted at the urging of local business merchants,
Dr. Curry spoke with surrounding business owners about the special use request prior
to applying.
The facility will feature an open floor plan towards the front of the space, with the
reception/retail and therapy areas visible from the street. Massage and rehab spaces
are located in private rooms towards the rear of the space.
The Zoning Ordinance requires additional parking for Medical Offices. 705 Main St. is
located on the property that comprises 701-709 Main St. and currently features 10-12
unmarked parking spaces on-site at the rear of the property. Pursuant to parking
variation Ordinance 25-O-81 granted in 1981 and recorded by covenant (included in
ZBA packet), 701-709 Main St. is required to have 6 on-site parking spaces. The Zoning
Ordinance requires 4 additional parking spaces for the Medical Office parking, which
brings the total required parking at the property to 10 spaces. Since 10-12 parking
spaces exist on the property, the parking is compliant and a variation is not requested.
The Dempster-Main Overlay District regulations are not intended to prohibit ground floor
Medical Offices, but to limit a negative cumulative effect on the business district. This
portion of Main St. is largely comprised of retail uses and restaurants. With the
encouragement by Dr. Curry for customers to frequent the other Main St. businesses,
the proposed Medical Office should not negatively affect the business district. Adjacent
business owners spoke both in favor and in opposition to the proposed special use.
Those in favor stated the medical office would bring additional foot traffic to the area,
while those opposed stated the medical office would decrease visibility and vibrancy of
existing retail businesses. ZBA Members determined an expanded retail component at
the storefront, along with additional hours of operation over time to better align with the
retail business district, would best ensure the success of the existing business district
while also allowing the Medical Office.
The applicant submitted a revised site plan on January 4, 2019 that includes an
expanded retail component at the storefront with 6 shelving areas, as well a secondary
retail area within the patient waiting area. Additionally, the applicant provided a letter
(attached) explaining the increased retail will provide a multitude of items including
vitamins, pain relief patches, essential oils, stretch bands, yoga mats, dvds, posture
correction equipment, sit-stand desks, and more. The hours of operation will increase
to Tuesday-Thursday 9am-12:30pm and 2pm-6pm, and from 9am-2pm on Fridays, and
9am-noon on Saturdays after the first 4 months of business operation. Within 6-8
months of business operation, retail-only hours will be expanded as demand increases.
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Dr. Curry will also support the business district by offering patients who present day-of
receipts from local business purchases 10% off purchases in clinic, and local business
owners/employees discounts.
Comprehensive Plan:
The Evanston Comprehensive General Plan encourages the utilization of vacant
storefronts along existing commercial corridors to provide needed services and
encourage economic vitality by increasing patronization of business districts. The
Comprehensive Plan specifically includes:
Objective: Promote the growth and redevelopment of business,
commercial, and industrial areas.
Objective: Retain and attract businesses in order to strengthen
Evanston’s economic base.
Evanston Family Chiropractic and Wellness Center will use a currently vacant
commercial space to open a locally owned and operated business and bring additional
foot traffic to the Main St. business district.
Legislative History:
December 18, 2018: the ZBA recommended unanimous approval of the special use
with the following conditions:
1. Submittal prior to City Council of a clarified site plan with expanded retail space,
and submit a general list of items to be available for sale.
2. Operation shall include an expanded retail area with additional retail goods
available to constitute an active retail storefront business.
3. Hours of operation shall be expanded to align with the business district within a
reasonable time frame after the business begins operation.
4. Substantial compliance with the documents and testimony on record.
Attachments
Ordinance 7-O-19
Expanded Retail Site Plan – Submitted January 4, 2019
Expanded Retail/Support of Business District Explanation – Submitted January 4, 2019
December 18, 2018 ZBA Draft Meeting Minutes
ZBA Findings
December 18, 2018 ZBA Packet
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1/3/2019
7-O-19
AN ORDINANCE
Granting a Special Use Permit for a Medical Office Located at 705
Main Street in the B2 Business District and the o DM Dempster-Main
Overlay District (“Evanston Family Chiropractic and Wellness Center ”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on December 18,
2018, pursuant to proper notice, to consider case no. 18ZMJV-0097, an application filed
by Sean Curry (the “Applicant”), lessee of the property legally described in Exhibit A,
attached hereto and incorporated herein by reference, commonly known as 705 Main
Street (the “Subject Property”) and located in the B2 Business District and oDM
Dempster-Main Overlay District, for a Special Use Permit to establish, pursuant to
Subsection 6-15-17-5 of the Evanston City Code, 2012, as amended (“the Zoning
Ordinance”), a Medical Office, “Evanston Family Chiropractic and Wellness Center,” on
the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Medical Office met the standards for Special Uses in Section 6-3-5 of the Zoning
Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of January 14, 2019, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approve the application in case no. 18ZMJV-0097; and
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7-O-19
~2~
WHEREAS, at its meetings of January 14, 2019 and January 28, 2019,
the City Council considered and adopted the respective records, findings, and
recommendations of the ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Medical Office on the Subject Property as applied for in case no. 18ZMJV-0097.
SECTION 3: Pursuant to Subsection 6-9-5-3 of the Zoning Ordinance, the
City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-5 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Hours of Operation: The Applicant may operate the ground floor medical Office
authorized by this ordinance within a reasonable time frame consistent with the
businesses operating within the Dempster-Main business district.
C. Active Retail Storefront Business: The operation of the special use authorized
by this ordinance shall include an expanded retail area with additional retail
goods available to constitute an active retail storefront business.
D. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
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7-O-19
~3~
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2019
Adopted: ___________________, 201 9
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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7-O-19
~4~
EXHIBIT A
LEGAL DESCRIPTION
LOTS 7, 8 AND THE EAST 9 1/2 FEET OF LOT 9 IN FOSTER'S ADDITION TO
SOUTH EVANSTON, A SUBDIVISION OF THE SOUTH 276.5 FEET OF THAT PART
OF THE NORTHWEST QUARTER OF SECTION 19, TOWNSHIP 41 NORTH, RANGE
14, EAST OF THE THIRD PRINCIPAL MERIDIAN, LYING EAST OF SHERMAN
AVENUE WEST OF RAILROAD, AND NORTH OF LINCOLN STREET (EXCEPT THE
WEST 50 FEET THEREOF OF THE SOUTH 100 FEET THEREOF) IN COOK
COUNTY, ILLINOIS.
PIN: 11-19-117-050-0000
COMMONLY KNOWN AS: 705 Main Street, Evanston, Illinois.
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33' - 8"57' - 9"14' - 4"14' - 4"7' - 5"8' - 6"6' - 0"14' - 0"6' - 0"11' - 5"4' - 0"6' - 0"13' - 0"6' - 0"3' - 0"13' - 2"1' - 7 1/8"6' - 0"10' - 10 11/16"7' - 0"3' - 0"
Rehab/Excercise
Physical Therapy
Reception Peds Adjusting
Adult Adjusting
Adult Adjusting
Office
KitchenMassage
Therapy
WC UTL
X-RayStorage
Entrance
Waiting/Retail
Retail
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--
-
-
-
-
-
-
Rehab/Excercise
Physical Therapy
Reception Peds Adjusting
Adult Adjusting
Adult Adjusting
Office
KitchenMassage
Therapy
WC UTL
X-RayStorage
Entrance
Waiting/Retail
Retail
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January 4, 2019
To the Members of City Council:
I am writing this letter in answer to questions and concerns that were brought up during the
December 18th Zoning Board meeting regarding use of 705 Main St., for a chiropractic and
wellness office in the Main Dempster Overlay district. Three requests were made by the zoning
board, and updated or clarification is addressed below:
1) It was asked that an updated site plan be redrawn to open up floor plan for more retail.
Attached to this email is a new site plan with retail space doubled in the front of the
space, and three additional locations within the office to allow for retail specific to
rehabilitation and home exercise equipment.
2) It was also asked by the committee to expand on the types of retail that will be used in
the office. Within the office there will be a full wall of shelves that include nutritional
supplements and pain relief supplies. Examples include probiotics, fish oils,
multivitamins, CBD oils/pills, herbal relief pain patches, essential oils with diffusers for
home use, and 25-30 condition specific supplement packages/groups. The additional
locations in the office, near the rehabilitation and therapy area, will be sports tape for
kinesio-taping, hand held massages, stretch bands, yoga mats, yoga DVDs, resistance
bands for strengthening, posture correction equipment, and ergonomic consultations
for sit-stand desk special orders.
3) Additional information that was recommended included expansion of hours to be more
in-line with the retail environment along Main St. Amended hours for the first 4 months
upon opening will be: Closed Sunday and Monday, to echo the other businesses in the
neighborhood; Tuesday, Wednesday, Thursday open from 9 – 12:30 and 2 – 6 pm,
Fridays open from 9 – 2, Saturdays 9-12. Within 6-8 months of opening, and as business
demand increases, the office will expand hours for retail business only, allowing patrons
and patients to make additional purchases outside of doctor treatment hours. Within 1-
2 years of being open, additional massage therapists and chiropractors will be brought
on staff to open hours of operation, allowing for more foot traffic in the business district
and expansion to retail/clinic hours.
4) Built into the business plan, there is a 10% discount on all cash services and purchases
for local business owners and their employees. Patrons of those businesses will be
encouraged to present day of receipts to our staff for a 10% of purchases in clinic on the
same day. Additionally, I will be utilizing local business for dinner promotions, i.e.
bringing 20-30 guests to dinner with a presentation of the clinic, as well as catered
coffee open houses for the clinic. Additional attention will be spent as an active
member of the Main Dempster Mile, participation in the Streets Alive festival, Custer
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Street Art Fair, and the cookie/bevy walks to provide a safe and welcoming environment
for the patrons of the local businesses. Additionally, I am willing to open my office for
any community meeting that needs a location that is open and safe.
I hope that his helps to provide a more congruent and respectful business projection, and I look
forward to becoming a part of an important portion of our city.
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Page 1 of 5
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, December 18, 2018
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Lisa Dziekan, Violetta Cullen, Mary McAuley, Kiril Mirintchev
Members Absent: Mary Beth Berns, Scott Gingold, Myrna Arevalo
Staff Present: Scott Mangum, Melissa Klotz
Presiding Member: Violetta Cullen
Declaration of Quorum
With a quorum present, Vice Chair Cullen called the meeting to order at 7:00 p.m.
Minutes
Ms. McAuley motioned to approve the meeting minutes of October 16, 2018, which
were seconded by Ms. Dziekan and approved 3-0 with one abstention.
New Business
705 Main St. ZBA 18ZMJV-0097
Sean Curry, lessee, applies for a special use permit for a ground floor Medical Office,
Evanston Family Chiropractic and Wellness Center, in the B2 Business District and the
oDM Dempster-Main Overlay District (Zoning Code Section 6-15-17-5). The Zoning
Board of Appeals makes a recommendation to City Council, the determining body for
this case.
Ms. Klotz read the case into the record.
Dr. Sean Curry, applicant, explained the proposal:
● Medical chiropractic office.
● Front windows will stay clear and the front will feature the reception desk and a
retail component.
● 15-20% of the space is for retail.
● There will be one massage room (current site plan shows 2 massage rooms but
one is eliminated).
● Dr. Curry already has a local client base in the neighborhood.
● Office will feature one employee for the first 6 months and then one additional
employee who will be dropped off.
● Clients will be encouraged to use public transit and patronize nearby businesses.
Nicholas Ehrlich, 1117 Main St., was a patient of Dr. Curry’s in the past but his current
location is inconvenient to get to so he currently is not a patient. Mr. Ehrlich will utilize
the Evanston location since it will be located in his neighborhood.
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Page 2 of 5
Zoning Board of Appeals
Sean Chinsky, owner of the building at 710-716 Main St., would like the special use
permit declined. Mr. Chinsky is opposed to repurposing a retail space to office. The
Overlay requirement was enacted for this reason - offices do not encourage a vibrant
retail corridor. The retail base on Main St. has been shrinking over the years. Stores
that are adjacent to offices lose visibility with fewer people walking by. There has been
progress in recent years since the Overlay was enacted; this use would deter that.
Ms. McAuley noted Evanston Lumber previously operated in the space and closed
approximately 7 months ago.
Ms. McAuley asked Mr. Chinsky if he would support a hybrid retail/office where there is
a retail component so the space operates as a wellness center as opposed to straight
offices, which is a more active use. Mr. Chinsky responded the current plan does not
have enough of a retail component for him to support. The eyeglass store nearby is
largely retail with little medical office space in the very back.
Shawn Decker, owner of Sketchbook Brewing Co., and lives at 1324 Ashland Ave.,
stated Dr. Curry’s current practice is thriving and has a strong following within Evanston.
There is a mixture of professional practices and retail in the area. The clients who
frequent Dr. Curry’s practice will walk through the business area and frequent other
businesses including Sketchbook Brewery.
Joe Kochke, owner of Virag building at 701-709 Main St., supports Dr. Curry. The space
has been vacant for 7 months with little interest in that time. 30-40 people will be
brought into the neighborhood every day, which will benefit the business district. This
business will enhance the business district even though it is not substantially retail.
Josanna Ali, with Dave’s Rock Shop, notes the building at 705 Main St. does not have a
dry basement so it does not have ample storage for a retail business. That was a major
concern when Dave’s Rock Shop moved and required storage area. However, allowing
a medical office at this location could set a precedent that would allow other offices in
the area that would hurt the business district.
Cesar Marron, 1630 Madison St., owner of Sketchbook Brewing Co., supports Dr. Curry
and the use of the space since it would bring 30-40 people to the neighborhood that will
then frequent other businesses such as Sketchbook. This business will bring new
people to the neighborhood.
Mike Noonan, 1440 W. Flarkey St., Chicago, is a patient of Dr. Curry’s and also a
zoning attorney. With Dr. Curry’s Chicago location, a typical Saturday would be to go to
Dr. Curry’s, get a coffee next door, and do some light shopping in the area. The same
would be done at this new location.
Dr. Rediet, 923 Ridge Ct., is a rheumatologist and neighbor of Dr. Curry, and believes
he is a good doctor and supports the medical office proposal.
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Page 3 of 5
Zoning Board of Appeals
Ason Efticary, 701 Main St. above the space in question, notes he originally wanted to
locate his law office at 705 Main St. but ultimately chose to locate on the second floor
due to the zoning restriction. After hearing the issues stated and contemplated, Mr.
Efticary believes the medical office will bring a lot of people to the area and provide a
needed use.
James Ali, owner of Dave’s Rock Shop at 711 Main St., was unsure of which side to
support, but is leaning towards not supporting the medical office because there are
already some medical offices in the area and a retail business would be more beneficial
in supporting the other existing retail businesses.
Allan Price, owner of 704 Main St. building that houses La Principal and Wine Goddess,
is conflicted because it is difficult to find good tenants for retail spaces. Evanston
Lumber did not enhance the retail corridor when they were located in that space. Mr.
Price explained his commercial tenants are not supportive of the medical office in the
area.
Terry Clumky, landlord, has tried very hard to find a retail tenant for the space but has
not been able to find one. The space does have a dry basement, but even so a good
retail tenant has not been found. A chiropractor will bring in a lot of foot traffic; a lot
more than Evanston Lumber. Those clients will frequent other businesses like Virag
Jeweler.
Ms. Dziekan asked Ms. Clumky what efforts have been taken to find a retail tenant and
Ms. Clumky responded she has worked with the City’s Economic Development staff, the
Main-Dempster Mile business group, and has even contacted other local businesses
such as FoodStuffs to see if they knew anyone who wanted to expand or relocate, but
nothing worked out. The space has poles on the interior that deter certain types of uses
such as a dance school.
Ted Perez, 1231 Asbury Ave., co-founder of Sketchbook Brewery and client of Dr.
Curry’s, supports the business and f requents nearly all of the businesses on Main
St. At Dr. Curry’s Chicago location, before or after an appointment Mr. Perez waits at a
coffee shop or store until the train comes.
Amy Wilkinson, 1630 Madison St., notes a lot of people who have appointments at the
dentist next door to Sketchbook go to Sketchbook before or after. The medical office
will enhance the business district.
Dr. Curry explained that his business is family oriented, and that includes the business
family along Main St. and Chicago Ave. Dr. Curry plans to stay at this new location for
the next 20 years. Patients who cannot be seen right away will be encouraged to visit
surrounding businesses.
Ms. McAuley asked about hours of operation and noted very limited hours are proposed
on Saturdays, which are big shopping days. Expanded hours on Saturdays are strongly
encouraged. Also, the retail portion should be expanded - maybe with stand up desks,
special pillows, etc. The ZBA recommendation should include an expanded retail
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Page 4 of 5
Zoning Board of Appeals
component as a condition and hours of operation that align more with the retail
businesses.
Dr. Curry clarified he anticipates 80-120 patient visits per week, with visits of 20-25
minutes each. The retail component will include immune support, probiotics, vitamins,
pillows, pain management items, items for children/adults/geriatric. The retail will be
available for point of sale, not just for patients.
Deliberations:
Ms. Dziekan noted there is a difference in foot traffic between a professional office vs.
medical office. Given the changing face of retail, it is difficult to consider how to keep
retail alive and if other uses would be beneficial in helping retail. This use will be
beneficial to the area since it will bring in potential customers.
Ms. Klotz and Zoning Administrator Mangum clarified Athletico did not require a special
use because it was classified as a retail service since the business does not typically
require medical doctors or prescriptions. Ms. Klotz also clarified how another office
business in the future would need a Substitution of Special Use or new Special Use
approval. The current Special Use in question would only carry over if the chiropractic
office was a change in ownership only.
Mr. Mirintchev supports the project but would like to see more retail at the space. Also,
the site plan and retail component should be more clearly done.
Ms. McAuley agreed with Mr. Mirintchev and specified the retail component should
include more than just vitamins - it should include retail goods that will draw people
in. Hours of operation should be more aligned with retail hours to create a more
activated business.
Chair Cullen noted the retail component should draw other people in besides the current
customer base.
The Standards were addressed:
1. Yes
2. Yes
3. Yes (Ms. McAuley - if there is an expanded retail component)
4. Yes
5. Yes
6. Yes
7. Yes
8. NA
9. Yes
Ms. McAuley motioned to recommend approval of the special use with the condition a
well-designed plan of the space is submitted with an expansion of the retail component,
and that within a reasonable time frame hours of operation be expanded to align with
the business district, and substantial compliance with the documents and testimony on
record and as revised.
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Page 5 of 5
Zoning Board of Appeals
The motion was seconded by Ms. Dziekan and approved 4-0.
Ms. McAuley motioned to approve the 2019 ZBA schedule, which was seconded by Ms.
Ms. Dziekan and approved 4-0.
The meeting adjourned at 8:18pm.
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P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on December 18, 2018, the Zoning Board of Appeals
makes the following findings of fact, reflected in the audio-visual recording of the
hearings, based upon the standards for special uses specified in Section 6-9-3-3 of the
Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 4-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 4-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met ____Not Met
Vote 4-0
Met, if there is an expanded retail
component
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met ____Not Met
Vote 4-0
Case Number: 18ZMJV-0097
Address or
Location:
705 Main St.
Applicant: Sean Curry, lessee
Proposed
Special Use:
Ground-Floor Medical Office, Evanston Family Chiropractic and
Wellness Center, in the B2 Business District and oDM Dempster-
Main Overlay District
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P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
(E) It can be adequately served by public
facilities and services ___X__Met ____Not Met
Vote 4-0
(F) It does not cause undue traffic congestion;
___X__Met _____Not Met
Vote 4-0
(G) It preserves significant historical and
architectural resources; ___X__Met _____Not Met
Vote 4-0
(H) It preserves significant natural and
environmental features; and ___ __Met _____Not Met
n/a
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X__Met _____Not Met
Vote 4-0
and based upon these findings, and upon a vote
__4__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
__ __ denial of the proposed special use with conditions:
__X__ approval with conditions:
1. Submittal prior to City Council of a clarified site plan with expanded retail space,
and submit a general list of items to be available for sale.
2. Operation shall include an expanded retail area with additional retail goods
available to constitute an active retail storefront business.
3. Hours of operation shall be expanded to align with the business district within a
reasonable time frame after the business begins operation.
4. Substantial compliance with the documents and testimony on record.
Attending: Vote:
Aye No
______ Mary Beth Berns ____ ___
______ Myrna Arevalo ____ _ __
______ Scott Gingold ____ ___
___X__ Violetta Cullen __X_ _ __
___X__ Lisa Dziekan __X_ _ __
___X__ Mary McAuley __X_ _ __
___X__ Kiril Mirintchev __X_ _ __
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For City Council meeting of January 14, 2019 Item P6
Ordinance 160-O-18, Granting Landmark Status to the Building and Lot of Record
at 1225 Asbury Avenue
For Action
To: Honorable Mayor and Members of the City Council
Planning & Development Committee
From: Johanna Leonard, Director of Community Development
Scott Mangum, Planning and Zoning Administrator
Carlos D. Ruiz, Senior Planner/Preservation Coordinator
Subject: Ordinance 160-O-18, Granting Landmark Status to the Building and Lot of
Record at 1225 Asbury Avenue
Date: December 3, 2018
Recommended Action
The Preservation Commission and City staff recommend approval of Ordinance 160-O-18
Designating 1225 Asbury Avenue (building and lot) as an Evanston Landmark.
Livability Benefits
Education, Arts & Community: Preserve and reuse historic structures and sites.
Background
Jolie and Matthew Fleming, owners, submitted an application on May 3 and subsequently
on June 26, 2018 for the designation of the building on the Subject Property as an
Evanston Landmark.
Preservation Commission Report and Recommendation
The Preservation Commission conducted a public hearing on July 10 and September 11,
2018. The Commission adopted a Resolution and approved its Report on November 13,
2018 with findings of fact and recommended to City Council that the building at 1225
Avenue be designated an Evanston Landmark, in that it meets landmark criteria for
designation:
2-8-4 (A) 3. Its exemplification of an architectural type, style or design distinguished by
innovation, rarity, uniqueness, or overall quality of design, detail, materials, or
craftsmanship.
1225 Asbury Avenue exemplifies an architectural style or type or design distinguished by
innovation, rarity or uniqueness.
Memorandum
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2
Architect George Schipporeit (1933-2013) designed 1225 Asbury Avenue, a single family
residence with dates of construction listed as 1973-1984 (permit canceled in 1977 and
reopened in 1982). The house is a representative of the Modern Style. Schipporeit
designed and built the house for himself, the only single family house that he designed.
The house design exemplifies function over form. The house is: elegantly plain, rectilinear
in form, with flat roof(s), no applied ornamentation, glass and reinforced concrete, precast
concrete floors and ceilings while interior walls are poured concrete , and the plan bridges
the indoors and outdoors. The house at 1225 Asbury Avenue conforms to the surrounding
homes built in the 1880s in terms of setbacks, and horizontality.
The exterior construction of 1225 Asbury Avenue displays flat roofs, asymmetry,
horizontality, and is devoid of any applied ornamentation (classic examples of the
modernist movement); it is a sculptural structure onto itself, having a feeling of regularity,
rhythm, and balance.
The rear of the home has extreme sensitivity to light and space, with floor to ceiling sliding
doors and horizontal banded second floor windows. There are five exterior horizontal
balconies and a full roof top deck, which is Schipporeit’s attempt to bridge the outdoors
and indoors, and;
2-8-4 (A) 4. Its identification as the work of an architect, designer, engineer, or builder
whose individual work is significant in the history or development of the City of Evanston,
the State of Illinois, the Midwest region, and the United States.
George Schipporeit is an architect of note; his individual work is significant in the history
and development of the City of Evanston or the State of Illinois.
George Schipporeit was an apprentice of Ludwig Mies van der Rohe and Alfred Caldwell,
he considered them his mentors. As an architect he designed iconic buildings in Chicago
and elsewhere. Schipporeit was also a teacher and a leader at the Illinois Institute of
Technology (IIT).
Born in South Dakota in 1933, he developed interest in architecture in his early 20s. He
applied at IIT with particular interest in Mies Van der Rohe and in studying under him. He
spent two years at IIT in the 1950s, but did not finish his studies. He was asked by Mies
and Caldwell to work as an apprentice in their studio.
While working in New Jersey on a residential project, he was approached by another
company to work on Lake Point Tower at 505 N Lake Shore Drive in Chicago. Schipporeit
and John Heinrich, a colleague from IIT became the architects of Lake Point Tower, an
iconic building and the tallest apartment building at the time. Schipporeit took the
licensing exam while preparing the 70-story tower’s working drawings.
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3
In 1970, at the age of 37, Schipporeit formed his own firm “Schipporeit, Inc.” Schipporeit
designed the State Bank Building and the 1603 Orrington, Rotary Building in Evanston,
the Chicago Atrium Village and, the Asbury Building in Chicago, and the Searle Building
in Skokie. While working in Evanston he purchased the site at 1225 Asbury Avenue to
design and build his own residence. In the 1980’s he spent his time as a professor at IIT,
as the Chairman of the Department of Architecture until his death in 2013.
Schipporeit was inspired by Mies van der Rohe and his philosophy of “Less is more.”
Caldwell also influenced Schipporeit by bridging the spaces indoors and outdoors to
make them feel like one continuous space. In the interior, much of the original modern
architectural fabric remains. The house is asymmetrical with a complete rejection of
applied ornamentation. To quote Louis Sullivan “form ever follows function.” The skin and
bones architectural elements reflect the architecture in its purest form.and;
2-8-4 (B) Integrity of Landmarks and Districts. Any district, site, building, structure, or
object that meets any one or more of the criteria in Subsection 2-8-4(A) shall also
possess sufficient integrity of location, design, setting, materials workmanship, feeling,
and association to convey its historic significance.
As evaluated today, the house at 1225 Asbury Avenue is in superb condition, virtually
identical to the original construction and design. The only piece not consistent with the
house is a non-original greenhouse, which has been removed during the restoration of
the house.
The interior of the house is asymmetrical with no ornamentation and following the design
approach of function over form. All rooms are in right angles with varied height and enjoy
natural light to maximize the bridge of the indoors with the outdoors.
The house meets the integrity criteria as follows:
● Location – remains in original location
● Design – representative of the Modern Style and superbly intact
● Setting – virtually unchanged
● Materials – concrete, glass, steel, intact
● Workmanship – extreme attention to every detail
Legislative History
● On May 3 and subsequently on June 26, 2018 Jolie and Matthew Fleming, owners
(the “Applicants”), of 1225 Asbury Avenue, Evanston, submitted an application,
nominating the lot of record and building at 1225 Asbury Avenue for landmark
designation.
● July 10, 2018: Preservation Commission held a public hearing for the Landmark
nomination. The hearing was continued to September 11, 2018.
● September 11, 2018: continuing the public hearing, the Commission heard
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testimony from the Applicants (Owners) and members from the public, and found
that the nominated building at 1225 Asbury Avenue met criteria for designation
2-8-4 (A) 3, and 2-8-4 (A) 4 and 2-8-4 (B). The Commission approved a motion
recommending to City Council the designation of 1225 Asbury Avenue as an
Evanston Landmark.
● November 13, 2018: Preservation Commission adopted a Resolution and
approved its Report recommending to City Council the designation of 1225 Asbury
Avenue as an Evanston Landmark. The Resolution requests the City Manager to
transmit its Report and recommendation to City Council.
Attachments
● Proposed Ordinance 160-O-18 Granting Landmark Status to the Building and Lot
of Record at 1225 Asbury Avenue
● Preservation Commission’s Resolution and Report with Findings of Fact and
Recommendation to City Council
● July 10, 2018 Preservation Commission Approved Meeting Minutes (Excerpt)
● September 11, 2018 Preservation Commission Approved Meeting Minutes
(Excerpt)
● November 13, 2018 Preservation Commission Draft Meeting Minutes (Excerpt)
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12/5/2018
160-O-18
AN ORDINANCE
Granting Evanston Landmark Status to the Building and Lot of
Record at 1225 Asbury Avenue
WHEREAS, the City has enacted a Historic Preservation
Ordinance (“Ordinance”), Title 2, Chapter 8 of the Evanston City Code of 2012,
as amended; and
WHEREAS, Section 2-8-5 of the Ordinance sets forth the process
whereby the Preservation Commission (“Commission”) shall nominate and
consider applications for landmark designation and designate landmarks and
historic districts; and
WHEREAS, Architect George Schipporeit (1933-2013) designed
1225 Asbury Avenue, a single family residence with dates of construction listed
as 1973-1984. The house is representative of the modern style architecture.
Schipporeit designed and built the house for himself, the only single family house
that he designed for this purpose; and
WHEREAS, the Subject Property is in superb condition, virtually identical
to the original construction and design; and
WHEREAS, Jolie and Matthew Fleming, owners, submitted an
application on May 3, 2018 and subsequently on June 26, 2018 for the
designation of the building on the Subject Property as an Evanston Landmark;
and
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160-O-18
~2~
WHEREAS, the Commission conducted public hearings, pursuant
to proper notice, on July 10, 2018, and continued the hearing to September 11,
2018 to consider the application pursuant to Section 2-8-5 of the Ordinance; and
WHEREAS, due notice of said hearings was given in accordance
with the requirements of the Evanston Preservation Commission Ordinance and
all persons desiring to be heard were given opportunity to be heard; and
WHEREAS, the Commission, after having heard and reviewed the
nomination testimony, receiving other evidence and making a written record,
found that the aforesaid lot of record and building on the Subject Property, with
the original building completed in 1984, designed by Architect George
Schipporeit (1933-2013) met the criteria in City Code Sections 2-8-4 (A) 3, (A) 4,
and 2-8-4 (B) of the Ordinance for designation as an Evanston Landmark; and
WHEREAS, at its September 11, 2018 meeting, the Commission
voted to recommend that the City Council grant Evanston Landmark designation
to said building on the Subject Property; and
WHEREAS, at its November 13, 2018 meeting, the Commission
adopted a Resolution “Requesting the City Manager to transmit the Evanston
Preservation Commission’s Report and Recommendation that the City Council
Designate the Building at 1225 Asbury Avenue as an Evanston Landmark” to the
City Council; and
WHEREAS, the Planning and Development Committee of the City
Council considered and adopted the record and recommendation of the
Preservation Commission at its December 10, 2018 meeting and recommended
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160-O-18
~3~
that the City Council designate the building on the Subject Property, as an
Evanston Landmark; and
WHEREAS, the City Council considered and adopted the
respective records and recommendations of the Preservation Commission and
the Planning and Development Committee at its December 10, 2018 and
January 14, 2019 meetings, and
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The above recitals are found as fact and made a
part hereof.
SECTION 2: Pursuant to City Code Section 2-8-5(G) of the
Ordinance, the City Council hereby designates the building at 1225 Asbury
Avenue as an Evanston Landmark.
SECTION 3: If any provision of this ordinance or the application
thereof to any person or circumstance is held invalid, the invalidity shall not affect
other provisions or applications of this ordinance which can be given effect
without the invalid provisions or applications thereof.
SECTION 4: All ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 5: This ordinance shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2018
Approved:
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160-O-18
~4~
Adopted:___________________, 2019 __________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Michelle L. Masoncup, Corporation
Counsel
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November 13, 2018
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Page 1 of 2
CITY OF EVANSTON PRESERVATION COMMISSION
2100 Ridge Avenue, Evanston, IL 60201
(847) 866-2928; Fax: (847) 448-8120
2-8-5 APPLICATION FOR NOMINATION OF AN AREA, PROPERTY, STRUCTURE, SITE OR OBJECT FOR
DESIGNATION BY ORDINANCE AS A LANDMARK OR HISTORIC DISTRICT
(Please Print or Type and check applicable boxes. Attach additional 8-1/2 x 11" sheets as necessary)
Historic District Nomination (for a historic district nomination submit a list for each property, structure, site or object within the proposed historic district with the information below):
Landmark Nomination (for individual nomination of a property, structure, site or object submit the information below:
1. a) Street address of area, property, structure, site or object being nominated:
Street # : ______________ Street Name: __________________________________________
City: ___________________ State: ___________ Zip Code: __________________________
b) Real Estate Index Number: __________________________________ Zoning: ____________
c) Original Architect/Contractor (if known): ____________________________________________
Year Built (if known): ___________ Architectural Style: ______________________________
d) Contributing significance (for historic district nomination only):
Architectural Historical Archaeological Cultural
e) Is it within an existing historic district? (Landmark nomination only) Yes No
If yes: Lakeshore Ridge Northeast Evanston:
NOTE: If the nomination is for an area, property, structure, site or object with no official street address, please indicate its location
on the attached city map (for a district show the proposed boundaries).
2. a) Provide Legal Description of Nominated Property (for Individual landmark nomination only) or;
b) Describe proposed boundaries (for historic district nomination only):
3. Owner of record shall be established by reference to the most current property tax assessment
rolls as maintained by the Assessor of Cook County.
Historic District Nomination (for a historic district nomination submit a list for each property,
structure, site or object within the proposed historic district with the information below):
Landmark Nomination: for individual nomination of a property, structure, site or object, submit
the information below):
a) Name of owner(s) of record of area, property, structure, site or object being nominated:
Phone #: ___________________ Fax #: ____________________ E-mail: __________________
b) (Mailing address) Street #: ___________ Street Name: _______________________________
City: ___________________________ State: _____________ Zip: _____________________
1225 Asbury Ave
Evanston Illinois 60202
George Schipporeit
1978 Modern
OF THE SOUTH 60.0 FEET OF ENLARGE BLOCK A IN THE PLAT OF WINSTONS’S ENLARGED HOMESTEAD
BLOCK A, BEING A CONSOLIDATION OF PARTS OF SECTION 19 TOWNSHIP 41 NORTH, RANGE 14, EAST
OF THE THIRD PRINCIPAL MERIDIAN RECORDED IN DOCUMENT NUMBER 9739804 ON AUGUST 05, 1927
IN RECORDER’S OFFICE IN COOK COUNTY, ILLINOIS
11-19-100-035-0000 Residential
Matthew Fleming
312-375-0413 4fpbwf7gaf@snkmail.com
1225 Asbury Ave
Evanston Illinois 60202
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Page 2 of 2
4. Please submit complete information as required in the Evanston Historic Preservation Ordinance,
Section 2-8-4: Criteria for Designation. Provide factual information as applicable for each single item
listed in Section 2-8-4. You may include documents and photographs to emphasize the significance of
the nominated area, property, structure, site or object for designation by ordinance as a landmark
or historic district. Use 8-1/2" x 11" attachment sheets if needed.
2-8-4: CRITERIA FOR DESIGNATION: Every nominated Landmark or District must meet two or
more of the following specified criteria for designation.
(A) The Commission shall limit their consideration to the following criteria in making a
determination on a nomination of an area, property, structure, site or object for designation
by ordinance as a Landmark or Historic District.
1. Its location as a site of a significant historic or prehistoric event or activity which may or may
not have taken place within or involved the use of any existing improvements on the
property;
2. Its identification with a person or persons who significantly contributed to the historic,
cultural, architectural, archaeological or related aspect of the development of the City of
Evanston, State of Illinois, Midwest region, or the United States;
3. Its exemplification of an architectural type, style or design distinguished by innovation, rarity,
uniqueness, or overall quality of design, detail, materials, or craftsmanship;
4. Its identification as the work of an architect, designer, engineer, or builder whose individual
work is significant in the history or development of the City of Evanston, the State of Illinois,
the Midwest region, or the United States;
5. Its exemplification of important planning and urban design techniques distinguished by
innovation, rarity, uniqueness or overall quality of design or detail;
6. Its association with important cultural or social aspects or events in the history of the City of
Evanston, the State of Illinois, the Midwest region, or the United States;
7. Its location as a site of an important archaeological resource;
8. Its representation of a historic, cultural, architectural, archaeological or related theme
expressed through distinctive areas, properties, structures, sites or objects that may or may
not be contiguous;
9. Its unique location or distinctive physical appearance or presence representing an
established and familiar visual feature of a neighborhood, community, or the City of
Evanston;
10. Its exemplification of a pattern of neighborhood development or settlement significant to the
cultural history or traditions of the City of Evanston, whose components may lack individual
distinction.
(B) Integrity of Landmarks and Districts.
Any area, property, structure, site or object that meets any one or more of the criteria in
Section 2-8-4(A) shall also have sufficient integrity of location, design, materials and
workmanship to make it worthy of preservation or restoration.
5. a) Name of Applicant(s): ___________________________________________________________
b) Phone: ________________ Fax: __________________ E-mail: __________________________
c) Mailing Address of applicant (s) Street #: _________ Street Name: _______________________
City: ____________________ State: ______ Zip: ________ ,
c) Applicant(s)’ Signature: ______________________________Date: _______________________
Submit the nomination form to: Evanston Preservation Commission, 2100 Ridge Avenue, Evanston, IL 60201
For additional information contact: Carlos D. Ruiz (847) 448-8687, Fax: (847) 448-8120, E-mail:
cruiz@cityofevanston.org
Matthew Fleming
312-375-0413 4fpbwf7gaf@snkmail.com
04/03/2018
1225 Asbury Ave
Evanston IL 60202
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Page 1 of 11
City of Evanston
Evanston Preservation Commission
Report to the City Council
Recommendation that the Property at 1225 Asbury Avenue
Be Designated as an Evanston Landmark
November 13, 2018
To the Honorable Mayor and the City Council of the City of Evanston:
COMMISSION’S RECOMMENDATION
The Preservation Commission recommends that the City Council designate the lot of
record and building at 1225 Asbury Avenue as an Evanston landmark. The nomination
meets the City Code, Section 2-8-4 Criteria for Designation (A) 3, (A) 4 and in
accordance with subsection 2-8-4 (B) the building does retain sufficient integrity in
design and materials, feeling and association in respect to (A) 3 and a (A) 3.
1225 Asbury Avenue
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Page 2 of 11
BACKGROUND
On May 3 and subsequently on June 26, 2018 Jolie and Matthew Fleming, owners (the
“Applicants”), of 1225 Asbury Avenue, Evanston, submitted an application, nominating
the lot of record and building at 1225 Asbury Avenue for landmark designation (“Subject
Property”). On June 26, 2018, City staff notified Matthew Fleming of the receipt of the
complete nomination, and of the public hearing scheduled on July 10, 2018.
In accordance to Section 2-8-5 of the Evanston City Code of 2012, as amended (the
“City Code”), the Preservation Commission (the “Commission”) conducted a public
hearing on July 10, 2018, and continued the hearing to September 11, 2018.
APPLICANT’S PRESENTATION
At the public hearing held on July 10 and September 11, 2018, Jolie and Matthew
Fleming, presented the landmark nomination as follows:
The house at 1225 Asbury Avenue meets the following criteria:
2-8-4 (A) 3. Its exemplification of an architectural type, style or design distinguished by
innovation, rarity, uniqueness, or overall quality of design, detail, materials, or
craftsmanship.
1225 Asbury Avenue exemplifies an architectural style or type or design distinguished
by innovation, rarity or uniqueness.
Architect George Schipporeit (1933-2013) designed 1225 Asbury Avenue, a single
family residence with dates of construction listed as 1973-1984 (permit canceled in
1977 and reopened in 1982). The house is a representative of the Modern Style.
Schipporeit designed and built the house for himself, the only single family house that
he designed.
The house design exemplifies function over form. The house is: elegantly plain,
rectilinear in form, with flat roof(s), no applied ornamentation, glass and reinforced
concrete, pre-cast concrete floors and ceilings and pour concrete walls, and the plan
bridges the indoors and outdoors. The house at 1225 Asbury Avenue conforms to the
surrounding homes built in the 1880s in terms of setbacks, and horizontality.
The exterior construction of 1225 Asbury Avenue displays flat roofs, asymmetry,
horizontality, and is devoid of any applied ornamentation (classic examples of the
modernist movement); it is a sculptural structure onto itself, having a feeling of
regularity, rhythm, and balance.
The rear of the home has extreme sensitivity to light and space, with floor to ceiling
sliding doors and horizontal banded second floor windows. There are five exterior
horizontal balconies and a full roof top deck, which is Schipporeit’s attempt to bridge the
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outdoors and indoors.
2-8-4 (A) 4. Its identification as the work of an architect, designer, engineer, or builder
whose individual work is significant in the history or development of the City of
Evanston, the State of Illinois, the Midwest region, and the United States.
George Schipporeit is an architect of note; his individual work is significant in the history
and development of the City of Evanston or the State of Illinois.
George Schipporeit was an apprentice of Ludwig Mies van der Rohe and Alfred
Caldwell, he considered them his mentors. As an architect he designed iconic buildings
in Chicago and elsewhere. Schipporeit was also a teacher and a leader at the Illinois
Institute of Technology (IIT).
Born in South Dakota in 1933, he developed interest in architecture in his early 20s. He
applied at IIT with particular interest in Mies Van der Rohe and in studying under him.
He spent two years at IIT in the 1950s, but did not finish his studies. He was asked by
Mies and Caldwell to work as an apprentice in their studio.
While working in New Jersey in a residential project, he was approached by another
company to work on Lake Point Tower at 505 N Lake Shore Drive in Chicago.
Schipporeit and John Heinrich, a colleague from IIT became the architects of Lake Point
Tower, an iconic building and the tallest apartment building at the time. Schipporeit took
the licensing exam while doing the 70-story tower’s working drawings.
In 1970, at the age of 37, Schipporeit formed his own firm “Schipporeit, Inc.” Schipporeit
designed the State Bank Building and the 1603 Orrington, Rotary Building in Evanston,
the Chicago Atrium Village and, the Asbury Building in Chicago, and the Searle Building
in Skokie. While working in Evanston he purchased the site at 1225 Asbury Avenue to
design and build his own residence. In the 1980’s he spent his time as a professor at
IIT, as the Chairman of the Department of Architecture until his death in 2013.
Schipporeit was inspired by Mi es van der Rohe and his philosophy of “Less is more.”
Caldwell also influenced Schipporeit by bridging the spaces indoors and outdoors to
made them feel like one continuous space. He believed in getting Architecture “back to
its purest form”; spaces to be plain and getting Architecture to skin and bones.”
Because of his architectural work Schipporeit received awards and was recognized by
many leading organizations.
Integrity:
As evaluated today, the house at 1225 Asbury Avenue is in superb condition, virtually
identical to the original construction and design. The only piece not consistent with the
house is a non-original greenhouse, which has been removed during the restoration of
the house.
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The interior of the house is asymmetrical with no ornamentation and following the
design approach of function over form. All rooms are in right angles with varied height
and enjoy natural light to maximize the bridge of the indoors with the outdoors.
The house meets the integrity criteria as follows:
● Location – remains in original location
● Design – superbly intact
● Setting – virtually unchanged
● Materials – concrete, glass, steel, intact
● Workmanship – extreme attention to every detail
COMMISSION’S REPORT WITH FINDINGS OF FACT
Address: 1225 Asbury Avenue
Dates of Construction: 1973-1984 (permit canceled in 1977 and reopened in 1982)
Architect: George Schipporeit (1933-2013)
The City Code Section 2-8-5 (E) requires that the Commission’s recommendation
include a report with the following information:
1. Explanation of the significance or lack of significance of the nominated
landmark or district as it relates to the criteria for designation;
On September 11, 2018, the Preservation Commission found that the nominated
property and building(s) for Landmark designation at 1225 Asbury Ave, meets criteria
for landmark designation of the City Code, Section 2-8-4 (A) “Criteria for Designation” 3
and 4 as follows:
3. Its exemplification of an architectural type, style or design distinguished by
innovation, rarity, uniqueness, or overall quality of design, detail, materials, or
craftsmanship.
The house at 1225 Asbury is representative of the Modern Style. According to the
nomination “The term Modern emerged after World War I, referring to a group of
architects convinced that the ways of old Europe were a failure, they rejected ornament
as frivolous and outdated. Instead, they sought to create an entirely new, basic
aesthetic based on the needs and opportunities of new materials and structural
approaches such as reinforced concrete and steel frames.
The development of the steel frame, which became a crucial aspect of Modern
architecture, allowed for considerable flexibility of plan, with steel beams and girders
allowing for the creation of wide interior spaces. Influential architects like Louis Sullivan
(1856-1924), who had a profound effect on Modernist architects, coined the phrase form
ever follows function. His idea was that the design of a building should be based on the
needs of its function, not on historical ideas or precedent. By the 1930s, form follows
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function had become a rallying cry of Modernist architects who believed that buildings
should be perfectly suited for their intended use, without unnecessary detail or
extraneous decoration.”
In 1932, the architect Philip Johnson (1906-2005) and the architectural historian and
critic Henry-Russell Hitchcock co-curated (1903-1987) an exhibition at New York’s
Museum of Modern Art (MOMA). They identified the new style with three main
characteristics:
1. Emphasis on architectural volume over mass. Thin outer walls, often with windows
placed flush with or very near the outer surface, could create the impression of a shell
stretched taut over the frame very different from the massive appearance of a load-
bearing wall pierced with openings.
2. The rejection of symmetry, which had particularly characterized architecture in the
classical tradition. Hitchcock and Johnson argued that the Modernists replaced
symmetry with a sense of regularity, created by a feeling for rhythm and balance.
3. Finally, the Modernists largely rejected applied decoration, with visual gratification
instead being created through the use of intrinsically beautiful materials, elegant
proportions, and the elements of structure itself.
Renowned architects such as Ludwig Mies van der Rohe (1886-1969), a leader in the
Chicago Modernist movement, along with other prominent modernist architects, strongly
embodied the use of sculptural form- cubic or rectilinear, volume over mass, flat roofs,
the use of reinforced concrete, metal and glass frameworks resulting in large windows
and horizontal bands, a tendency for white and cream structures, balconies upon
balconies and the ideal that buildings should be embedded fully in their environment.
The house at 1225 Asbury Avenue is representative of the Modern Style and is in the
direct lineage of the work of Mies van der Rohe and his mid-century designs. The house
exemplifies the ‘less is more’ motto of Schipporeit’s former teacher and mentor. The
entire composition of the house is concrete, steel and glass, or as Mies states ‘skin and
bones’. It leverages what were considered structural innovations and functional
innovations of the time. The composition allows for almost impossibly large balconies
for every bedroom and creates a clean lined rectilinear structure- a contrasting but
additive style to the nearby Victorian houses.
With its flat roofs, asymmetry and horizontality, the house is a classic example of the
Modernist style-- volume, not mass. The simplicity of the front facade gives a feeling of
regularity, rhythm, and balance and is devoid of any applied ornamentation, molding or
intruding mass. At the back of the house, the dissolution between interior and exterior
spaces along with the exterior balconies and endless windows create a sense of rhythm
and balance. The house is comprised of elegant proportions and the focus of the house
is on the elements of the structure itself.
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(4) Its identification as the work of an architect, designer, engineer, or builder whose
individual work is significant in the history or development of the City of Evanston, the
State of Illinois, the Midwest region, and the United States.
George Schipporeit (1933-2013) was born in Huron, South Dakota. He received an
undergraduate degree from Purdue, and later did military service in Manhattan, Kansas.
Later he studied for two years at IIT. While Schipporeit never completed graduation, he
continued his architectural training working as an apprentice (1957-1960) in the office of
Mies van der Rohe and Alfred Caldwell (1903-1998?). During his time under Mies,
Schipporeit worked on many high-profile projects such as Lafayette Park urban
development complex in Detroit.
While based in New York working on the Newark high rises, Schipporeit met and
impressed attorney Bill Hartnett, who was working with other companies to develop
residential projects. During discussions, the Lake Point site in Chicago came up as a
potential project and Hartnett offered Schipporeit and IIT alum, John Heinrich, the job,
after rejecting a disappointing proposal by Perkins and Will.
In 1963, at the age of 30, Schipporeit set out to work for New York developer Harnett-
Shaw, Inc. and began studies for what would become the famed Lake Point Tower in
Chicago in collaboration with his classmate John Heinrich. Together they poured the
next seven years into its design and construction.
The resulting tower was a state-of-the-art flat plate structure, taller and more efficient
than any apartment tower in the city and absolutely iconic on the lakefront. The shape
bore a resemblance to one of Mies’ 1922 projects for a glass skyscraper, but its Y -
shaped form came from a programmatic decision to reduce an original cross-shaped
plan by 25%, and its curving glass walls were designed to avoid entirely difficult corner
details; in the process they provided panoramic views from every major interior space.
IIT landscape architecture professor Alfred Caldwell designed a rooftop garden atop the
building’s large parking podium.
At the age of 37, and after much success with Lake Point Tower, Schipporeit started his
own design office and continued practicing in the Modernist style throughout the 1960s
and 1970s. While in private practice he was quite prolific leading the design of the
following high-rise buildings:
● Chicago -- Asbury Plaza (750 N Dearborn), 445 E. Ohio, Atrium Village (300 W.
Hill Street), IBM Parking Facility.
● Evanston- State National Bank in Evanston (Chase Bank- 1603 Orrington),
Rotary Building (1560 Sherman), 1225 Asbury (personal residence)
● Skokie- Searle Headquarters in Skokie
In each of these structures, he applied innovative technology, modernist principles-
simplicity of form, functionality, geometric form, lack of ornamentation, and rejection of
traditional styles.
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While working in Evanston, in 1973, Schipporeit purchased the lot at 1225 Asbury and
began his vision for his personal residence- what some consider a Bauhaus modern
home. According to friends and colleagues, building 1225 Asbury Avenue was a
complicated and expensive process and riddled with some personal challenges. The
permit for his personal house was canceled in 1977 and the house sat unfinished for
approximately 5 years.
At the age of 47, Schipporeit followed in the footsteps of his mentor, Mies, and in 1980
he became the Chairman of the Department of Architecture at IIT. During that time, he
resumed the building of his personal house at 1225 Asbury Avenue. After a few starts
and stops, the house was eventually completed in 1984. It remained his personal home
for approximately 15 years. While a single-family residence was a departure from his
other residential buildings and skyscrapers, the same modernist architectural concepts
and technical innovations were applied to his personal home.
Schipporeit served twice as Dean of the College of Architecture at IIT and online reports
say he was “an influential teacher... with a combination of gentle guidance and
authoritative knowledge.” Continuing his lifelong interest in urban design and planning,
in the early 2000s he established IIT's Sustainable New Cities Specialization, a master’s
degree program of which he was Director.
Schipporeit taught, advised, and remained committed to his architectural passion until
his death in August 2013, at the age of 80. Schipporeit’s architecture vision won him
many awards, including an American Institute of Architects National Honor Award
(1970) for Lake Point Tower, and the American Institute of Architects Chicago Chapter
25-Year Award, also for Lake Point Tower, which honors "design of enduring
significance." His work has been widely recognized for his contribution to the modernist
movement in Chicago. It is without doubt that Schipporeit’s individual work is significant
in the history or development of the City of Evanston and the State of Illinois.
2. Explanation of the integrity or lack of integrity of a nominated landmark or
district;
(B) Integrity of Landmarks and Districts. Any district, site, building, structure, or object
that meets any one or more of the criteria in Subsection 2-8-4(A) shall also possess
sufficient integrity of location, design, setting, materials workmanship, feeling, and
association to convey its historic significance.
The National Register traditionally recognizes a property's integrity through seven
aspects or qualities: location, design, setting, materials, workmanship, feeling, and
association. 1225 Asbury Avenue meets the primary standards as set out by the
National Park Service:
● Integrity of location refers to whether the property has been moved or relocated
since its construction. The property at 1225 remains in its original location.
462 of 509
Page 8 of 11
● Integrity of Design is the consistency and composition of elements that constitute
the form, plan, space, structure, and style of a property. The only design element
that has changed since building inception is the addition of a greenhouse which
is presently being removed.
● Integrity of Setting refers to the physical environment of a historic property that
illustrates the character of the place. The integrity of the property surroundings
has remained virtually unchanged.
● Integrity of Materials. Materials are the physical elements combined in a
particular pattern or configuration to form the aid during a period in the past. The
integrity of materials has also been fully maintained. The original materials of
concrete, steel and glass remain intact.
● Integrity of Workmanship. Workmanship is the physical evidence of the crafts of
a particular culture or people during any given period of history. The original
workmanship and extreme attention to detail in the glass, steal placement and
concrete construction is outstanding and remains untouched.
3. Identification of critical features of the nominated landmark or areas,
properties, sites and objects in a nominated district to provide guidance for
review of alteration, construction, demolition or relocation;
FRONT WEST ELEVATION
● Two-story single family residence
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Page 9 of 11
● Asymmetrical front elevation
● Precast concrete exterior walls
● Ground level main entrance on the right south side
● Circled roof opening above main entrance area
● Projecting exterior south wall on south elevation
● Projecting second-story opened and covered balcony with floor to ceiling
fenestration on exterior wall
● Flat roofs
EAST REAR ELEVATION
● Asymmetrical rear east facade
● Ground level floor to ceiling fenestration
● Second floor projecting open-covered balcony with floor to ceiling glass and
metal fenestration wall on south side
● Glass and metal window band on north side
● Open terrace on north half
● Flat roofs
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Page 10 of 11
4. Proposed design guidelines, if any, for review of alteration, construction,
demolition or relocation;
If designated as Evanston landmark, the building at 1225 Asbury Avenue would be
subject to review for exterior work requiring a permit and when visible from the public
way under the City Code Section 2-8-9 Standards for Review of Alteration,
Construction, Relocation and Demolition.
5. A map showing the location of the nominated landmark
CONCLUSION/RECOMMENDATION
The Preservation Commission recommends to City Council the landmark designation by
ordinance of the lot of record and building at 1225 Asbury Avenue with reference to
criteria 2-8-4 (A) 3 Its exemplification of an architectural type, style or design
distinguished by innovation, rarity, uniqueness, or overall quality of design, detail,
materials, or craftsmanship, and 2-4-8 (A) 4 Its identification as the work of an architect,
designer, engineer, or builder whose individual work is significant in the history or
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Page 11 of 11
development of the City of Evanston, the State of Illinois, the Midwest region, and the
United States.
The Commission concludes that the building and site does retain sufficient integrity per
criterion 2--8-4 (B) Integrity of Landmarks and Districts. “Any district, site, building,
structure, or object that meets any one or more of the criteria in Subsection 2 -8-4(A)
shall also possess sufficient integrity of location, design, setting, materials
workmanship, feeling, and association to convey its historic significance,” to convey its
feeling and association relative to 2 -4-8 (A) 3 and 4.
LINKS:
1225 Asbury Avenue Landmark Nomination
1225 Asbury Avenue Landmark Nomination Presentation
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APPROVED
Preservation Commission Page 1 of 3
MEETING MINUTES (EXCERPT)
EVANSTON PRESERVATION COMMISSION
Tuesday, July 10, 2018,
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2800
7:00 P.M.
Members Present: Robert Bady, Elliott Dudnik, Julie Hacker, Sally Riessen Hunt, Ken
Itle, Suzi Reinhold, Mark Simon, Karl Vogel and Diane Williams
Members Absent: Jamie Morris, and Tim Schmitt,
Staff Present: Scott Mangum, Planning & Zoning Administrator
Carlos Ruiz, Senior Planner/Preservation Coordinator
Presiding Member: Diane Williams, Chair
CALL TO ORDER / DECLARATION OF QUORUM
Chair Williams called the meeting to order at 7:09 pm with a quorum present.
NEW BUSINESS
D. PUBLIC HEARINGS
- 1225 Asbury Av. (RHD) – Matthew Fleming, owner/applicant. Nomination for
landmark designation of the single-family residence at 1225 Asbury Av. designed by
George Schipporeit and built in 1978.
Commissioner Riessen Hunt made a motion to open the public hearing for 1225 Asbury
Avenue, seconded by Commissioner Dudnik. The motion passed 9-0.
Matt and Jolie Fleming presented the nomination for 1225 Asbury Av. for landmark
designation. Matt Fleming said they were surprised to learn that the house was not a
landmark. It is listed as non-contributing to the Ridge Historic District because it was
built after the District’s period of significance. Evanston landmark designation is the first
step for the National Register. Mr. Fleming indicated that the house meets following
criteria for landmark designation:
467 of 509
APPROVED
Preservation Commission Page 2 of 3
Criterion 2-8-4 (A) 2: Architect George Schipporeit designed the house as his home. He
also designed notable buildings in Evanston, including the Chase Bank Tower (1603
Orrington) and the Rotary International Building.
Criterion 2-8-4 (A) 3: George Schipporeit was a student of Mies van der Rohe, and his
practice applied Mies’ “less is more” design ethic. The house’s exterior is stucco, and
the interior walls are poured in place concrete. The house stands out in the
neighborhood among the 19th Century homes, and its rarity and location contribute to its
unique character.
Criterion 2-8-4 (A) 4: George Schipporeit was also an architecture professor and
department chair at IIT. His most recognized work is Chicago’s Lake Point Tower, which
he co-designed. Schipporeit also won awards for his architectural designs of other
major building projects, including Asbury Plaza and Atrium Village, both located in
Chicago.
Criterion 2-8-4 (B) Schipporeit started building the house in 1973, and construction
stopped in 1977. He lost and then reacquired the property in 1982. The house was
completed in 1984. The integrity of the house is the same as it was designed and built.
The existing non-original green house is being removed as part of ongoing interior
improvements.
Chair Williams said the Commission is enthusiastic about this nomination but would like
to have additional information to satisfy the ordinance criteria under section (A) and
have the nomination specifically address the house’s integrity as required in section (B).
Chair Williams suggested Mary McWilliams as a good resource for additional
information to support the nomination. Commissioner Hacker agreed and also
suggested Susan Benjamin, a preservation consultant, who could help to with
architectural language. Commissioner Dudnik agreed that more information about the
house should be included in the nomination.
The Commission asked the applicants to return with a more detailed nomination.
Commissioner Dudnik moved to continue the hearing for landmark nomination of 1225
Asbury Avenue to the Commission’s September 11, 2018 meeting , seconded by
Commissioner Bady. The motion passed unanimously 9-0.
ADJOURNMENT
Commissioner Hacker made a motion to adjourn the meeting at 11:30 pm on July 10,
2018, seconded by Commissioner Bady. The motion passed unanimously 9-0.
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APPROVED
Preservation Commission Page 3 of 3
Respectfully Submitted,
Carlos D. Ruiz
Senior Planner/Preservation Coordinator
469 of 509
APPROVED
Page 1 of 2
MEETING MINUTES (EXCERPT)
EVANSTON PRESERVATION COMMISSION
Tuesday, September 11, 2018,
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2800
7:00 P.M.
Members Present: Julie Hacker, Ken Itle, Suzi Reinhold, Jamie Morris, Mark Simon,
and Diane Williams
Members Absent: Tim Schmitt, Robert Bady, Elliott Dudnik, Sally Riessen Hunt, and
Karl Vogel
Staff Present: Scott Mangum, Planning & Zoning Administrator
Presiding Member: Diane Williams, Chair
1. CALL TO ORDER / DECLARATION OF QUORUM 7:05 pm
2. OLD BUSINESS
C. PUBLIC HEARING
- 1225 Asbury Av. (RHD) – Matthew Fleming, owner/applicant. Nomination for
landmark designation of the single family residence at 1225 Asbury Av. designed by
George Schipporeit and built in 1978 (Continued from July 10, 2018).
Commissioner Hacker motioned to reopen public hearing, seconded by
Commissioner Reinhold.
The motion passed 6 ayes, 0 nays.
Jolie and Matt Fleming, applicants presented the documents submitted for landmark
nomination:
Overview of experts consulted and materials submitted.
Described significance of architect, George Schipporeit (2-8-4.A.4).
Described significance of the home (2-8-4.A.3).
Described integrity of the home (2-8-4.B).
Chair Williams stated that they are excited about the nomination and for bringing it
back to the Commission with the additional information.
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Page 2 of 2
Commissioner Reinhold motioned to recommend landmark designation for the
property at 1225 Asbury Avenue and to direct staff to prepare a report and resolution
to transmit the report and resolution, seconded by Commissioner Itle.
The motion passed 6 ayes, 0 nays.
Commissioner Hacker motioned to close the public hearing, seconded by
Commissioner Simon.
The motion passed 6 ayes, 0 nays.
7. ADJOURNMENT
Commissioner Hacker made a motion to adjourn the meeting at 9:19 pm, seconded by
Commissioner Simon. The motion passed 6 ayes, 0 nays.
Respectfully submitted,
Scott Mangum
Planning and Zoning Administrator
Next Meeting: TUESDAY, October 9, 2018 at 7:00 P.M. (Subject to change)
471 of 509
NOT YET APPROVED
Page 1 of 2
MEETING MINUTES (EXCERPT)
EVANSTON PRESERVATION COMMISSION
Tuesday, November 13, 2018,
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2800
7:00 P.M.
Members Present: Robert Bady, Elliott Dudnik, Julie Hacker, Suzi Reinhold, Tim
Schmitt, Mark Simon, and Karl Vogel
Members Absent: Jamie Morris, Sally Riessen Hunt, Ken Itle, and Diane Williams,
Staff Present: Scott Mangum, Planning & Zoning Administrator
Carlos D. Ruiz, Preservation Coordinator
Presiding Member: Mark Simon, Acting Chair
1. CALL TO ORDER / DECLARATION OF QUORUM 7:07 pm
3. OLD BUSINESS
A. 1225 Asbury Av. (RHD) – Matthew & Jolie Fleming, applicants. Consideration and
approval of the Commission’s report recommending City Council approval of landmark
designation and adoption of resolution asking the City Manager to transmit the
Commission’s report to City Council (Continued from the 9/11/2018 meeting).
With no further discussion on the Commission’s report regarding 1225 Asbury Avenue
for landmark designation, Commissioner Reinhold moved to approve the Commission’s
report and recommend the report to City Council for approval of the landmark
designation for 1225 Asbury Avenue, seconded by Commissioner Bady. The motion
passed 7-0.
Commissioner Reinhold made a motion to approve the Commission ’s resolution and to
send it for recommendation to the City Council, for 1225 Asbury Avenue, seconded by
Commissioner Bady. The motion passed 7-0.
7. ADJOURNMENT
Commissioner Reinhold made a motion to adjourn the meeting at 9:50 pm, seconded by
Commissioner Bady. The motion passed 7ayes, 0 nays.
Respectfully submitted,
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Page 2 of 2
Carlos D. Ruiz
Preservation Coordinator
473 of 509
For City Council Meeting of January 14, 2019 Item O1
Business of the City by Motion: Renewal of Presence Behavioral Heath Agreement
For Action
To: Honorable Mayor and Members of the City Council
From: Evonda Thomas-Smith, Director, Health and Human Services
Subject: Renewal of the Service Provider Agreement with Presence Behavioral
Health
Date: December 27, 2018
Recommended Action:
Human Services and staff recommend that City Council authorize the City Manager to
renew the Service Provider Agreement between Presence Behavioral Health (Presence
Health) and the City of Evanston for the provision of 24-hour Crisis Line Access, Mental
Health Crisis Intervention and various community outreach and education services at a
cost of $143,333.00. The Agreement is dated January 1, 2019 to December 31, 2019.
Due to the timing of the Agreement and to assure no interruption of services staff seeks
approval of the Service Provide Agreement.
Funding Source:
Funding is provided by the Health and Human Services Department Fund (Account
176.24.4651.62491).
Livability Benefits:
Health & Safety: Support strong and safe communities: Improve Health outcomes,
Improve emergency prevention and response.
Summary:
On March 1, 2013 the City of Evanston and Presence Behavioral health entered into an
Agreement for Presence Health to provide 24-hour Crisis Line Access, Mental Health
Crisis Intervention and various community outreach and education services to the
residents of the City of Evanston. The Agreement was amended February 2014 to
extend the Agreement until December 31, 2014. The amendment added $73,333.00 to
the original cost of $55,000. In 2017 $66,000 was added to cover one licensed clinician
to work at the Evanston Public Library. $143,333.00 is the maximum total payable under
the renewal Agreement.
Attachments:
Service Provider Agreement
Memorandum
474 of 509
Presence Behavioral Health Policy Guidelines Governing Agreement: FY 2019 Page 1 of 5
PPOOLLIICCYY GGUUIIDDEELLIINNEESS GGOOVVEERRNNIINNGG
SSEERRVVIICCEE PPRROOVVIIDDEERR AAGGRREEEEMMEENNTT
This Service Provider Agreement (the “Agreement”), is made on this _1st___ day of January 2019 (the
“Effective Date”), by and between The City of Evanston, an Illinois home rule municipality (“City”),
whose main business office is located at 2100 Ridge Avenue, Evanston, Cook County, Illinois, and Pres-
ence Behavioral Health, a not-for-profit Illinois corporation (“Provider”). City and Provider may be re-
ferred to as a “Party” and collectively as the “Parties”.
1. PROVIDER RESPONSIBILITIES FOR LEVEL OF SERVICE:
1.1 Provider shall provide outreach to the Evanston Police and Fire Department, through three separate
training exercises during the term for emergency responders in behavioral health issues. In addition, Pro-
vider will work with the Police and Fire Department personnel to identify chronic 911 callers that are often
dropped off at the hospital emergency room.
1.2 Provider currently operates a Crisis Line, which operates 24 hours a day/7 days a week and Provider
will make the Crisis Line available to Evanston residents.
1.3 Provider will assign one .5 FTE licensed Community Support and Social Work specialist staff
member to be assigned to work on solely Evanston focused efforts, including but not limited to case man-
agement, community support outreach for those that have been identified as chronic 911 callers, initiating
psychiatric hospitalization of involuntary patients, provide daily contact with the crisis line, in-home as-
sessment, therapy, counseling, provide linkage to other mental health organizations, and the services out-
lined in 1.1 and 1.2 (the “Provider Staff Member”). The Provider Staff Member will be located at the St.
Francis Hospital, 355 Ridge Avenue, Evanston, Illinois 60202. In the recruitment of the Provider Staff
Member, priority will be given to candidates who are residents of Evanston. In the event that no qualified
Evanston residents present themselves for consideration, the Provider Staff Member will be recruited from
outside the City of Evanston, so as to avoid interruption of services to the community. Lastly, the Provider
Staff Member will be an Evanston resident.
1.4 Agreement Term for Services: The services outlined in Paragraphs 1.1 – 1.3 (collectively “Ser-
vices”) shall be performed by Provider from January 1, 2019 and December 31, 2019 (“Term”). The Term
shall not be renewed, except by written agreement of the Parties and by approval of the City Council.
1. 5 The Agreement shall be used to serve solely residents of the City of Evanston (the “Recipients”).
No Recipients shall, on the grounds of their race, age, creed, color, sex, national origin, religious creed, fi-
nancial status, source of income, marital status, sexual orientation, economic status or disability be exclud-
ed from participation in, or denied the benefits of, or be otherwise subjected to discrimination under any
program or activity for which the Provider receives financial assistance from or through the City. The Pro-
vider may expend funds received under this Agreement only for those parts of the Provider’s program ex-
penses directed to the Recipients and services specified in the Agreement.
1.6 Provider will provide 1FTE-Licensed Clinician to be assigned to work at designated Evanston Pub-
lic Library locations. FTE will provide immediate access to critical services. Along with supporting and
training staff, the Social worker can connect patrons in need with a continuum of services including crisis
intervention/de-escalation, support, outreach, education, and assessments to determine if a higher level of
care is needed up to and including hospitalization. Finding effective ways to quickly meet immediate
needs will be an important new tool at the Evanston Public Library.
2. FEE POLICIES:
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Presence Behavioral Health Policy Guidelines Governing Agreement: FY 2019 Page 2 of 5
2.1 No persons may be refused services due to the inability to pay for services rendered. However,
when fees are charged for a service all persons receiving said service are expected to contribute to
the cost of the service per agency guidelines to the extent that they are able.
2.2 The Provider shall submit agency fee guidelines to the City. The grant money can be used to subsi-
dize services rendered to Evanston residents after fees are collected. Provider represents and war-
rants that it will not be seeking any payments from the City above the funding amount to recover
any loss due to non-payment or under payment for services rendered.
2.2.1 The City approved funding in the principal amount of Seventy Three Thousand, Three Hundred and
Thirty Three and 00/100 Dollars ($73,333.00) for the Term of the Agreement. Funding will be
paid through a monthly invoice process and payment will be disbursed in accordance with the Illi-
nois Local Government Prompt Act. Invoices shall be submitted to the Director of Health and
Human Services, 2100 Ridge Avenue, Evanston, IL 60201 payroll.
2.2.2 The City approved funding in the principal amount of Seventy Thousand 00/100 Dollars
($70,000.00): 12 month Salary for Social Worker and indirect cost reimbursement to Presence
for recruiting, managing and directing Social Worker and processing payroll. Funding will be
paid through a monthly invoice process and payment will be disbursed in accordance with the
Illinois Local Government Prompt Act. Invoices shall be submitted to the Director of Health
and Human Services, 2100 Ridge Avenue, Evanston, IL 60201 payroll Contractual total
$143.333.00
3. RECORD KEEPING:
3.1 The Provider shall keep and maintain individual cumulative case records, including a specific ser-
vice plan for each Recipient with the agency's goal(s) for the Recipient and measurable objectives
within time frames specified by the professional staff involved, when applicable.
3.2 The Provider shall maintain confidentiality of individual Recipient records and share such infor-
mation in accordance with the amended Mental Health Code of the State of Illinois or after the ap-
propriate authorization for release of information has been obtained from the Recipient when appli-
cable.
3.3 The Provider shall maintain all records related to this Agreement for a minimum of three years, or
longer if other applicable laws or regulations so require.
3.4 The Provider shall permit on-site inspection of relevant records by the Director of the Health and
Human Services (“Director”) at all reasonable times, subject to conditions specified in Section 3.2
regarding confidentiality.
3.5 The Provider shall have on file and maintain a policy and procedure for determining the residency
of Recipients related to the conditions specified in Section 1.
4. COMMUNITY PLANNING AND COORDINATION:
4.1 The Provider will meet with the Director to discuss general and/or specific issues of this Agree-
ment. Either party may initiate such meetings.
4.2 The Provider will notify the Director about any and all information which is pertinent to the future
of the agency and its operations in the community, e.g., staffing problems, loss of funding, lawsuits,
and/or deficiencies cited in a review for license or certification.
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Presence Behavioral Health Policy Guidelines Governing Agreement: FY 2019 Page 3 of 5
4.3 The Provider will participate in Health and Human Services meetings, as designated by the Direc-
tor to develop a comprehensive human service program for Evanston.
4.4 When it is appropriate to the Provider’s mission the Provider will mutually cooperate with other
network services in the provision of treatment services and discharge planning for people who have
mental disorders and/or developmental disabilities.
5. MONITORING AND EVALUATION:
5.1 The Provider’s agency and program performance statistics, Agency Quarterly Narrative Report, and
report on outcome measures will be submitted to the Director in a timely manner using the forms
specified by the Director.
5.2 If the Provider is funded by the Illinois Department of Human Services (IDHS), the Provider shall
furnish the City with financial and budget reports prepared for and submitted to IDHS upon request
of the City. It is understood that the City may receive and/or may request directly from IDHS all
monthly and quarterly summary data printouts about these agencies.
5.3 Limited to this Agreement, on a quarterly basis, the Provider shall furnish the Director a summary
report of all grant-in-aid, purchase of service, or other grant and funding requests by the Provider,
regardless of whether local, state, federal or private foundation monies are requested for facilities or
services.
5.4 One copy of the Provider’s most recent audit must be submitted to the City within two weeks of
having been accepted on behalf of the Provider’s Board of Directors.
5.5 Per City Council Public Policy Resolution 24-PR-79, the Provider shall:
5.5.1 Submit to the Director a copy of its policy on equal opportunity employment and a copy of
its most current affirmative action plan.
5.5.2 Conduct meetings of its board of directors, or policy-setting body, in such a manner that
whenever City funds are discussed, the meetings shall be open to the public.
5.5.3 Submit to the Director the names and addresses of the current members of its board of di-
rectors or policy-setting body.
6. INSURANCE AND INDEMNITY:
6.1 The Provider shall not commence work under this Agreement until it has obtained Commercial
General Liability insurance approved by the City of Evanston, and endorsed to provide coverage for
Broad Form Property Damage and Blanket Broad Form Contractual Liability.
6.2 The Provider shall furnish two copies of the Certificate of Insurance naming the City of Evanston
as an additional insured. The Certificate shall also recite that any cancellation shall require thirty
(30) days advance notice, with notice to all named or additional insured. The Provider shall main-
tain Personal Injury and Property Damage coverage for a minimum of $1,000,000 for each occur-
rence.
6.3 The Provider Certificate of Insurance shall include the following indemnity provision:
"The Provider agrees to indemnify, save harmless and defend the City of Evans-
ton, its agents, servants, and employees, and each of them against and hold it and
them harmless from any lawsuits, claims, demands, liabilities, losses and expens-
es, including court costs and attorneys' fees, for or on account of any injury, or
477 of 509
Presence Behavioral Health Policy Guidelines Governing Agreement: FY 2019 Page 4 of 5
any damage to any property, which may arise or which may be alleged to have
risen out of or in connection with the work covered by this contract."
6.4 In case of any conflict between the language of the Provider’s General Liability Insurance policy(s)
and the indemnity provision cited in Section 6.3, the indemnity provision shall govern.
6.5 The Provider shall designate to the Director of Health or his/her designee a staff person to be re-
sponsible as the Provider’s contact person for insurance and indemnity matters. The designation
shall be in writing, and provide the name, title, telephone number, and if available, an email address
of the person designated.
7. CONTRACT CHANGES:
7.1 Any amendments to this Agreement shall be valid only when they have been reduced to writing,
duly signed by both parties, and attached to the original of this Agreement.
8. TERMINATION AND OTHER RIGHTS OF THE CITY:
8.1 The CITY maintains the right in the event of a failure by the Provider to perform any of its obliga-
tions under this Agreement to terminate this Agreement and payments thereunder, or to withhold
funding for any one or more payment periods. With the exception of those issues identified in Sec-
tion 8.2, the CITY must notify the Provider in writing of such impending action at least thirty cal-
endar days before such action goes into effect. Such notice shall specify the reasons for which the
action is taken, and the conditions, if any, under which payments may be reinstated.
8.2 The CITY shall waive its responsibility for payment of any and all bills for expenditures received
over 45 calendar days after the last day of the month in which the services were provided.
8.3 The awarding of this Agreement in no way implies the continued financial support of programs or
services of the Provider by the CITY beyond the specific period of this Agreement. Future funding
by the CITY will be determined by an annual program review and allocation process.
8.4 This Agreement and its rights, responsibilities and proceeds may not be awarded or assigned by the
Provider to any other individual(s) or party(s) for the purpose of fulfilling the obligations of this
Agreement. In the event of the inability of the Provider to complete the terms of this Agreement,
the CITY maintains the sole responsibility to determine the disposition of the balance of funds re-
maining under the terms of this Agreement.
IN WITNESS WHEREOF, the Parties have fully executed this Agreement on the date set forth above.
478 of 509
Presence Behavioral Health Policy Guidelines Governing Agreement: FY 2019 Page 5 of 5
CITY OF EVANSTON: PRESENCE BEHAVIORAL HEALTH
an Illinois home rule corporation an Illinois not-for-profit corporation
__________________________________ _________________________________
By: Wally Bobkiewicz, City Manager By: Frank Perham, Vice-President
Date: _______________, 2019 Date: ________________, 2019
__________________________________
By: Evonda Thomas-Smith, Director
Date: ______________, 2019
479 of 509
For City Council Meeting of January 14, 2019 Item O2
Business of the City by Motion: 2019 Mental Health Board Funding Allocations
For Action
To: Honorable Mayor and Members of the City Council
From: Johanna Leonard, Director of Community Development
Sarah Flax, Housing and Grants Administrator
Jessica Wingader, Social Services - Grants & Compliance Specialist
Subject: 2019 Mental Health Board Funding Allocations
Date: January 14, 2019
Recommended Action:
The Human Services Committee, Mental Health Board (MHB) and staff recommend that
City Council approve the proposed allocation recommendations of $763,373 in 2019 to
19 non-profit agencies to provide needed social services to Evanston residents.
Allocations range from $9,000 to $70,250 for 23 individual programs.
Funding Source:
$763,373 from the Human Services Fund has been budgeted in 2019 for allocation by
the MHB from account 176.24.4651.XXXXX. Each agency has a separate account
number to identify and disburse funds.
Livability Benefits:
Equity & Empowerment: ensure equitable access to community assets, support quality
human service programs, and support poverty prevention and alleviation.
Education, Arts & Community: support social and cultural diversity, promote a cohesive
and connected community, provide quality education from cradle to career, and support
older adults as they age in the community.
Health & Safety: improve emergency prevention and response, provide for access to
fresh, healthful food, prevent and reduce violence
Summary:
The MHB makes recommendations regarding use of City funds for grants to social
services agencies for programs and services that address priority needs of Evanston
residents, particularly at-risk residents. The MHB used the following criteria to prioritize
programs and services for 2019 funding that:
Memorandum
480 of 509
• Respond to mental health and substance abuse needs, including crisis
intervention and mental health promotion
• Meet basic needs including access to food, shelter and health care, in order to
promote mental health and welfare
• Enhance the mental health, safety, and protection of children, youth and families
• Promote mental health, cultural diversity and social inclusion for all, including
refugees and immigrants
For 2019, MHB funding is recommended for 16 agencies and 20 programs that were
funded in 2018, and three agencies/programs that have not received MHB funding in
recent years:
• Books and Breakfast provides morning tutoring and a nutritious breakfast to
students identified by teachers as needing additional support, and by school
principals as being income eligible based on criteria used for the federal free and
reduced lunch program at Dewey and Kingsley elementary schools. With City
funding, the agency plans to expand services to Lincolnwood Elementary School.
None of these schools receive federal Title 1 funding to provide for the needs of
their low-income students. Books and Breakfast will also receive CDBG funding
in 2019.
• The Harbor Emergency Shelter, located in Des Plaines, provides shelter to
otherwise homeless girls ages 12-21. Evanston students living in the shelter
continue to attend their Evanston school and are transported to and from daily by
The Harbor.
• Interfaith Action has received Community Development Block Grant (CDBG)
funding in prior years for its cold weather overnight shelter on nights when the
temperature is 20 F or below by rotating the shelter among 6 faith-based sites in
Evanston. Interfaith Action has also been allocated CDBG funds for 2019.
The City combined MHB and CDBG Public Services funding applications to streamline
the process for agencies, particularly those applying for both funding sources for the
same program, and to inform both the MHB and Housing and Community Development
Act (HCDA) Committee about the total funds requested from the City by external
agencies, whether for the same or different programs. The MHB had the 2019 CDBG
allocations made by the HCDA Committee on October 9, to consider when making
funding recommendations on November 29.
Legislative History:
Human Services Committee voted to recommend approval of the 2019 Mental Health
Board allocation recommendations at its meeting held Monday, January 7, 2019; MHB
previously voted unanimously to approve allocation recommendations at its meeting on
Thursday, November 29, 2018.
Attachment:
Spreadsheet with 2019 MHB recommended funding allocations to 19 agencies for 23
programs
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2019 Allocation Amount: 736,373$
$0
Agency/Program
2018 MHB
Request
2018 MHB
Award
2019 MHB
Request
Approved/
Declined*
Average
Cmt.
Score
2019
Allocation
% of
Request
Books and Breakfast: Books and Breakfast $ - $ - $ 20,000 5 to 2 2.55 $ 9,996 50%
Center for Independent Futures: Supporting Individuals 14,320$ 10,000$ 13,442$ 8 to 0 2.99 10,000$ 74%
CNE: Learning Together 40,000$ 33,600$ 40,000$ 8 to 0 2.99 33,600$ 84%
CNE: Early Childhood Education & Family Support 85,000$ 48,063$ 50,000$ 8 to 0 2.81 43,257$ 87%
Connections for the Homeless: Outreach & Drop-In 60,000$ 55,000$ 70,000$ 8 to 0 3.09 56,000$ 80%
Family Focus: After School Program 35,000$ 33,600$ 35,000$ 8 to 0 3.11 33,600$ 96%
Impact Behavioral Health: Clinical Services 60,000$ 57,600$ 60,000$ 6 to 2 2.52 51,840$ 86%
Infant Welfare Society: Teen Baby Nursery 75,000$ 62,400$ 62,400$ 7 to 0 3.01 62,400$ 100%
Interfaith Action: Emergency Overnight Shelter -$ -$ 7,000$ 8 to 0 3.18 7,000$ 100%
James B. Moran Center: Legal & Social Services 45,000$ 39,360$ 48,000$ 8 to 0 3.19 39,360$ 82%
Learning Bridge: Infant Toddler Program 19,600$ 18,500$ 18,500$ 5 to 1 2.56 16,650$ 90%
Learning Bridge: Scholarship 12,500$ 10,000$ 10,000$ 7 to 1 2.53 9,000$ 90%
Meals at Home 10,000$ 10,000$ 10,000$ 7 to 0 2.79 9,000$ 90%
Metropolitan Family Services: Family Support & Prevention 80,000$ 67,200$ 80,000$ 8 to 0 3.26 67,200$ 84%
North Shore Senior Center: Social Services 50,000$ 28,800$ 35,000$ 7 to 1 2.79 25,920$ 74%
North Shore Senior Center: PEARLS CareOptions 25,000$ 10,000$ 12,000$ 8 to 0 2.95 10,000$ 83%
Northwest CASA: Sexual Assault Prevention 18,000$ 18,000$ 20,000$ 8 to 0 3.12 19,000$ 95%
Open Studio Project: Art & Action 15,000$ -$ 10,000$ 4 to 4 2.14 -$ 0%
PEER Services 111,000$ 88,200$ 92,610$ 8 to 0 3.23 88,200$ 95%
Shore Community Services: Lois Lloyd 19,000$ 17,000$ 19,000$ 7 to 0 2.87 15,300$ 81%
Shore Community Services: Residential Services 21,000$ 20,000$ 22,000$ 7 to 0 3.06 20,000$ 91%
The Harbor: Safe Harbor Emergency Shelter -$ -$ 10,000$ 7 to 1 2.90 10,000$ 100%
Trilogy, Inc.: Evanston Mental health Care Coordinator 30,000$ 28,800$ 30,000$ 8 to 0 3.12 28,800$ 96%
Turning Point: Open Access Program 15,000$ 10,000$ 10,000$ 5 to 3 2.43 -$ 0%
YOU: Youth & Family Services 100,000$ 70,250$ 100,000$ 8 to 0 3.18 70,250$ 70%
City of Evanston - 2019 MHB Approved Funding Allocation
$736,373 Amount Allocated:
Funds Remaining:
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For City Council Meeting of January 14, 2019 Item O3
Ordinance 152-O-18, Food Service and Retail Amendments
For Action
To: Honorable Mayor and Members of the City Council
From: Evonda Thomas-Smith, Director, Health and Human Services
Ike C. Ogbo, Public Health Manager, Health and Human Services
Subject: Ordinance 152-O-18, Amending Title 8, Chapter 6, Food Service and
Retail, Food Store Sanitation
Date: November 27, 2018
Recommended Action:
Human Services Committee and staff recommend City Council adopt Ordinance 152-O-
18, amending Title 8, Chapter 6 of the Evanston City Code. This action will align the
City Code to the State’s amendment to the Illinois Food Service Sanitation Rules and
Regulations which mandates the adoption of the 2017 U.S Food and Drug
Administration Code, FDA, and all subsequent editions and amendments for all Illinois
local health departments. The State’s amendment will be effective January, 2019,
requiring Inspectors to conduct FDA based inspections at Evanston’s licensed food
establishments.
Livability Benefit
Support Strong and Safe Communities: Improve health outcomes
Summary:
The State of Illinois amended the Illinois Food Service Sanitation Rules and Regulations
by repealing the Administrative Code, Title 777, Part 750 of the 2008 Illinois Food
Sanitation Code to adopt the 2017 FDA Code and all subsequent editions and
amendments. This action assures the most up-to-date food safety guidelines for
inspections based on science and research.
Staff of the Health and Human Services Department inspects 442 licensed food
establishments in Evanston with an average of over 1,100 inspections per year. Under
the amendment, all 442 establishments will continue to be inspected at the same
frequency using the FDA Code
Attachment:
The Repealed Illinois Administrative Code, Title 777, Part 750
Ordinance 152-O-18
Memorandum
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152-O-18
AN ORDINANCE
Amending Title 8, Chapter 6, “Food Service and Retail Food Store
Sanitation”
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Title 8, Chapter 6, “Food Service and Retail Food Store
Sanitation” of the Evanston City Code of 2012, as amended, is hereby further amended
to read as follows:
CHAPTER 6 - FOOD SERVICE AND RETAIL FOOD STORE SANITATION
8-6-1. - ADOPTION BY REFERENCE.
(A) Pursuant to the authority granted by 65 ILCS 5/1-3-4 and pursuant to its home
rule powers, the City hereby adopts by reference and incorporates herein the
following:
1. The 2008 2017 and all subsequent editions or amendments to the Illinois
Department of Public Health's publication currently titled "Food Service
Sanitation Rules And Regulations," on file with the Secretary of State U.S.
Food and Drug Administration Code mandated by the Illinois Department
of Public Health which sets standards for the prevention of food borne
illnesses in public eating establishments.
2. The 1996 and all subsequent editions or amendments to the Illinois "Retail
Food Store Sanitation Rules And Regulations" on file with the Secretary of
State which sets standards for the prevention of food borne illnesses in
retail food stores.
(B) All references in the "Food Service Sanitation Rules and Regulations" U.S. Food
and Drug Administration Code and in this Chapter to any "regulatory authority"
shall be read as "Public Health Director and/or his or her designee." Any
reference to "Municipality" or "City" shall mean the City of Evanston.
8-6-2. - DEFINITIONS.
As amendments to the state rules and regulations the following definitions are in
addition to those definitions enumerated in Section 750.10 1-201.10 of the Illinois
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Department of Public Health Food Service Sanitation Code. of the U.S. Food and Drug
Administration Code.
ADULTERATED. The condition of any food:
(A) If it bears or contains any poisonous or deleterious substance
in a quantity which may render it injurious to health.
(B) If it bears or contains any added poisonous or deleterious
substance for which no safe tolerance has been established by
regulation or is in excess of such tolerance if one has been
established.
(C) If it consists in whole or in part of any filthy, putrid, or
decomposed substance or if it is otherwise unfit for human
consumption.
(D) If it has been processed, prepared, packed or held under
unsanitary conditions whereby it may have been contaminated
with filth or whereby it may have been rendered injurious to
health.
(E) If it is in whole or in part the product of a diseased animal or
animal which has died otherwise than by slaughter.
(F) If its containers are composed in whole or in part of any
poisonous or deleterious substance which may render the
contents injurious to health. As defined in the Federal Food, Drug
and Cosmetics Act §42.
CFR.
Code of Federal Regulations. Citations in this Code to the CFR
refer sequentially to the Title, Part, and Section numbers, such as
40 CFR 180.194 refers to Title 40, Part 180, Section 194.
CRITICAL ITEM.
A provision of this Chapter, that, if in noncompliance, is more
likely than other violations to contribute to food contamination,
illness, or environmental health hazard.
FOOD
ESTABLISHMENT. An operation that stores, prepares, packages, serves, vends or
otherwise provides food for human consumption such as a
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restaurant; satellite or catered feeding location; catering operation
if the operation provides food directly to a consumer or to a
conveyance used to transport people; market; vending location;
conveyance used to transport people; institution; or food bank;
and that relinquishes possession of food to a consumer directly,
or indirectly through a delivery service such as home delivery of
grocery orders or restaurant takeout orders, or delivery service
that is provided by common carriers.
(A) A food establishment includes:
1. An element of the operation such as a transportation vehicle
or a central preparation facility that supplies a satellite feeding
location; and
2. An operation that is conducted in a mobile, stationary,
temporary, or permanent facility or location; where consumption is
on or off the premises; and regardless of whether there is a
charge for the food.
(B) A food establishment does not include:
1. An establishment that offers only prepackaged foods that are
not potentially hazardous; time/temperature control for safety
foods.
2. A produce stand that offers only whole, uncut fresh fruits and
vegetables;
3. A food processing plant;
4. A kitchen in a private home if only food that is not potentially
hazardous is prepared for sale or service at a function such as a
religious or charitable organization's bake sale if the consumer is
informed by a clearly visible placard at the sale or service location
that the food is prepared in a kitchen that is not subject to
regulation and inspection by the public health director;
5. An area where food that is prepared in Subsection (B)4 of
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this definition is sold or offered for human consumption;
6. A kitchen in a private home, such as a small family daycare
provider; or a bed and breakfast operation that prepares and
offers food to guests if the home is owner occupied, the number of
available guest bedrooms does not exceed six (6), breakfast is
the only meal offered, the number of guests served does not
exceed eighteen (18), and the consumer is informed by
statements contained in published advertisements, mailed
brochures, and placards posted at the registration area stating the
food is prepared in a kitchen that is not regulated and inspected
by the public health inspector; or
7. A private residential structure not open the public that
receives catered or home delivered food or is leased to more than
one (1) person and contains a communal kitchen used by the
lessees and guests of the lessees.
(C) Category I Facility: A food establishment that presents a high
relative risk of causing food borne outbreaks and/or the type of
population served by the facility. Category I facilities include those
where the following operations occur:
1. Cooling of potentially hazardous time/temperature control for
safety foods as part of the food handling operation at the facility;
2. Potentially hazardous Time/temperature control for safety
foods that are prepared hot or cold and held hot or cold for more
than twelve (12) hours before serving;
3. Potentially hazardous Time/temperature control for safety
foods cooked and cooled food that must be reheated;
4. Potentially hazardous Time/temperature control for safety
foods that are prepared for off premises service for which time-
temperature requirements during transportation, holding and
service are relevant;
5. Complex preparation of food or extensive handling of raw
ingredients with hand contact for ready to eat foods that occurs as
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part of the food handling operations at the facility;
6. Vacuum packaging and/or other forms of reduced oxygen
packaging are performed at the retail level; or
7. Where immunocompromised individuals (the elderly, children
under age four (4), or pregnant women) comprise the majority of
the consuming population.
(D) Category II Facility: A food establishment that presents a
medium relative risk of causing food borne illness based upon a
few food handling operations typically implicated in food borne
illness outbreaks. Category II facilities include those where the
following operations occur:
1. Hot or cold foods are held at required temperatures for no
more than twelve (12) hours and are restricted to same day
service;
2. Food prepared from raw ingredients that requires only
minimal assembly; or
3. Food that requires complex preparation (fresh, canned or
frozen) is obtained from approved food processing plants,
category I food establishments or retail food stores.
(E) Category III Facility: A food establishment that presents a low
relative risk of causing food borne illness based upon few or no
food handling operations typically implicated in food borne illness
outbreaks. Category III facilities include those where the following
operations occur:
1. Only prepackaged foods are available or served in the facility
and any potentially hazardous time/temperature control for safety
foods are commercially prepackaged in an approved processing
plant;
2. Only limited preparation of non-potentially hazardous foods
and beverages (snack foods and carbonated beverages) occurs
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at the facility; or
3. Only beverages (alcoholic or nonalcoholic) are served at the
facility.
PERSON. An individual, or a firm, partnership, company, corporation,
trustee, association, or public or private entity.
Priority Item
(1) “Priority item” A provision in this Code whose application
contributes directly to the elimination, prevention or reduction to an
acceptable level, hazards associated with foodborne illness or injury
and there is no other provision that more directly controls the hazard.
(2) "Priority item" includes items with a quantifiable measure to
show control of hazards such as cooking, reheating, cooling,
handwashing; and
(3) "Priority item" is an item that is denoted in this Code with a
superscript P-P.
Priority Foundation
Item:
(1) "Priority foundation item" means a provision in this Code
whose application supports, facilitates or enables one or
more PRIORITY ITEMS.
(2) "Priority foundation item" includes an item that requires
the purposeful incorporation of specific actions, equipment or
procedures by industry management to attain control of risk
factors that contribute to foodborne illness or injury such as
personnel training, infrastructure or necessary equipment,
HACCP plans, documentation or record keeping, and
labeling; and
(3) "Priority foundation item" is an item that is denoted in this
Code with a superscript Pf -Pf.
SEASONAL FOOD
ESTABLISHMENT.
A food establishment which operates for no more than six (6)
months out of the calendar year. The menu of a seasonal food
establishment will be limited based on the City of Evanston's
Department of Health review of the establishment and its
operations. All seasonal food establishments must be operated in
compliance with the Evanston retail food service code, and will be
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charged according to the fee schedule set out in Section 8-6-7,
"License And Other Fees," of this Chapter.
SQUARE
FOOTAGE.
The gross area of the entire food establishment premises,
including the food service, storage and preparation areas.
TEMPORARY
FOOD
ESTABLISHMENT.
A food establishment that operates at a fixed location for a period
of time of not more than fourteen (14) consecutive days in
conjunction with a single event or celebration.
Time/Temperature
Control for Safety
Food (formerly
“potentially
hazardous food”
(PHF)):
Time/temperature control for safety food" means a FOOD that requires
time/temperature control for safety (TCS) to limit pathogenic
microorganism growth or toxin formation.
8-6-3. - LICENSE REQUIRED; APPLICATION.
(A) It shall be unlawful for any person to operate within the City a "food
establishment," as defined in this Chapter, without first having obtained a license
for that purpose.
(B) Any person desiring to operate a food establishment shall make written
application for such license to the Public Health Director. The application for such
license shall be on forms provided by the Public Health Director and shall
include:
1. The name, signature and address of each applicant; each corporate officer;
and the name, location and type of proposed food establishment.
2. The proposed scope of operations and a description of the premises where
such food operation is to be conducted.
(C) The licensee shall notify the health department in writing of any changes in the
license application information within thirty (30) days of such change.
(D) A valid license to operate a food establishment shall be posted at all times so as
to be clearly visible to all patrons.
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(E) It shall be unlawful to transfer any such license from one person to another.
8-6-4. - ISSUANCE OF LICENSE.
(A) Prior to issuance of a license, the Public Health Director shall cause to be made
an inspection of the premises described in such application to determine whether
said premises is in compliance with the requirements of this Chapter.
(B) Prior to issuance of a license, the Director of Community and Economic
Development shall cause an inspection to be made to ascertain that the
premises may be used for the purpose in conformity with the zoning regulations
and other ordinances of the City applicable thereto.
(C) Prior to issuance of a license, the Fire Chief shall cause an inspection to be made
to ascertain that the premises conforms with the requirements of the municipal
codes and ordinances for fire and life safety.
(D) The Public Health Director may issue a license to operate a food establishment if
the proposed food establishment complies with the requirements of this Chapter
and all other applicable ordinances.
(E) The Public Health Director may deny a license to operate a food establishment if
the proposed food establishment fails to comply with the requirements of this
Chapter and all other applicable ordinances.
1. The Public Health Director may deny a license based on:
a. Consistent documented poor performance on routine sanitation
inspections;
b. Persistent sanitation complaints and/or illness outbreaks linked to
the establishment; or
c. Violations of other applicable codes that negatively affect the health
and welfare of Evanston residents.
8-6-5. - TRANSFER OF OWNERSHIP.
Whenever ownership of a food establishment is to be transferred from the licensee
named in the license to a new owner who is applying for a license:
(A) The transferee must obtain a new license. The transferee shall notify the
Evanston health department in writing of the transfer and apply for a new license
at least thirty (30) days prior to final transfer.
(B) The transferor shall notify the department in writing at least thirty (30) days prior
to final transfer. The transferor shall remain responsible for the operation of the
food establishment until such time as a license is issued to the transferee.
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(C) The transferor and transferee shall remain jointly and severally liable for all
penalties, except monetary fines, assessed against the food establishment which
are imposed for violations occurring prior to transfer of ownership. The transferor
shall remain liable for all monetary penalties imposed on the food establishment
prior to transfer of ownership.
8-6-6. - TERM OF LICENSES; RENEWAL.
All licenses provided in this Chapter shall expire on December 31 following the date of
issuance. Failure to comply with all the provisions of this Chapter shall constitute
grounds for nonrenewal.
8-6-7. - LICENSE AND OTHER FEES.
(A) License Fees.
1. Category I food establishment:
a. Less than 5,000 square footage $538.00 per
year
b. 5,000 square footage or more 1,194.00 per
year
2. Category II food establishment 418.00 per
year
3. Category III food establishment 239.00 per
year
4. Homeless shelters 58.00 per year
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5. Soup kitchens 58.00 per year
6. Women's shelter 58.00 per year
7. Daycare centers:
a. Category I food establishments 144.00 per
year
b. Category II food establishments 104.00 per
year
c. Category III food establishments 58.00 per year
8. Temporary food establishments (other than those licensed in
Subsections (A)1 through (A)3 of this Section)
100.00 per
event
9. Beverage dispensing vending machines 57.00 per
machine
10. Concession/snack dispensing vending machines 57.00 per
machine
11. Food dispensing vending machines 57.00 per
machine
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12. Seasonal food establishments 225.00 per
season
(B) Other Fees. Plan review per Section 8-6-18 of this Chapter, three hundred fifty
seven dollars ($357.00).
(C) Proration Of Fees. The fee to be paid for any license which shall expire less than
six (6) months from the date such license was required to be issued shall be one-
half (½) the annual fee provided by this Section.
(D) Late Payment Penalty. Failure to pay the annual renewal fee on any business
license within six (6) weeks of license expiration shall result in an additional late
charge of thirty percent (30%).
(E) Re-inspection Fees. A one hundred dollars ($100.00) re-inspection fee shall be
assessed to the licensee of any establishment for each re-inspection conducted
by the City Manager Public Health Director or his/her designee to address a
violation(s) not corrected on the first re-inspection.
(F) Increases. All fees will be increased annually based on the Cook County
consumer price index. The fee schedule for each year will be available from the
City Manager Public Health Director or his/her designee on or before December
1 of the year prior to it becoming effective.
(G) Exempt From License Fees.
1. Licensed long term care facilities;
2. Licensed child residential care homes;
3. Licensed child daycare homes.
8-6-8. - SUSPENSION OF LICENSE.
(A) The City Manager Public Health Director or his/her designee may, upon written
notice, without prior warning, notice, or hearing, suspend any license to operate a
food establishment if the holder of the license does not comply with the
requirements of this Chapter, or if operation of the establishment otherwise
constitutes a substantial hazard to the public health. When a license is
suspended, food service operations shall immediately cease.
(B) Whenever a license to operate a food establishment is suspended, the holder of
the license to operate the food establishment, or the person in charge, shall be
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notified in writing that the license to operate the food establishment is, upon
service of the notice, immediately suspended and that an opportunity for a
hearing will be provided if a written request for a hearing is filed with the City
Manager or his/her designee by the holder of the license within ten (10) days. If a
written request is filed within ten (10) days, an opportunity for a hearing with the –
Public Health Director or his/her designee shall be afforded within twenty (20)
days of receipt of the request. If no written request for a hearing is filed within ten
(10) days, the suspension is sustained. -Public Health Director or his/her
designee shall end the suspension if the reasons for the suspension no longer
exist.
8-6-9. - REVOCATION OF LICENSE.
(A) The -Public Health Director or his/her designee may, after providing opportunity
for a hearing, revoke a license for:
1. Serious violations of this Chapter or State of Illinois or federal law; or
2. Repeated violations of this Chapter found in consecutive inspections; or
3. Interference with the City Manager or his/her designee in the performance
of his/her duty to enforce or administer this Chapter.
(B) Before revocation, -Public Health Director or his/her designee shall notify the
holder of the license to operate the food establishment, or the person in charge,
in writing, of the reasons for which such license is subject to revocation. The
license to operate the food establishment shall be revoked at the end of the five
(5) days following service of such notice unless a written request for a hearing is
filed with the -Public Health Director or his/her designee by the holder of the
license within such five (5) day period. If no request for hearing is filed within the
five (5) day period, the revocation of the license to operate the food
establishment becomes final.
8-6-10. - SERVICE OF NOTICE.
A notice provided for in this Chapter is properly served when it is delivered to the holder
of the license to operate the food establishment, or when it is delivered to the person in
charge, or when it is sent by registered or certified mail, return receipt requested, to the
last known address of the holder of such license to operate a food establishment. A
copy of the notice shall be filed in the records of the -Public Health Manager or his/her
designee.
8-6-11. - HEARINGS.
As provided in Sections 8-6-8 and 8-6-9 of this Chapter, a hearing shall be conducted
by the City Manager or his/her designee affording the licensee an opportunity to appear
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and defend against the charges. The -Public Health Director or his/her designee shall
make a final decision in writing, including the reasons for such decision, and shall serve
said decision on the licensee within ten (10) days after conclusion of the hearing. At all
times, it shall be the licensee's burden to show cause why any license should not be
revoked.
8-6-12. - APPLICATION FOR LICENSE AFTER REVOCATION.
Whenever a revocation of a license to operate a food establishment has become final,
the holder of such revoked license may make written application for a new license to
operate a food establishment as provided in this Chapter.
8-6-13. - INSPECTION FREQUENCY.
The inspection frequency of a food establishment shall be determined by the category
of the food establishment.
8-6-14. - ACCESS.
(A) The -Public Health Director or his/her designee, after proper identification, shall
be permitted to enter any food establishment at any reasonable time for the
purpose of making inspections to determine compliance with this Chapter.
(B) The -Public Health Director or his/her designee shall be permitted to examine
records of the establishment, wherever maintained, to obtain information
pertaining to food and supplies purchased, received, or used. Denial of access
as herein provided shall be deemed an interference with the City Manager or
his/her designee in the performance of his/her duties, provided that the - Public
Health Director or his/her designee has presented proper identification, if
requested.
8-6-15. - REPORT OF INSPECTIONS.
Whenever an inspection is made of a food establishment, the findings shall be recorded
in writing on an inspection report form provided for that purpose. The inspection report
shall state the specific violations found and establish a reasonable time period within
which such violations shall be corrected.
8-6-16. - CORRECTION OF VIOLATIONS.
(A) Correction of the reported violations shall be accomplished within the period
specified on the inspection report form in accordance with the following
provisions:
1. If the - Public Health Director or his/her designee determines that an
imminent health hazard exists including, but not limited to, those as may
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be created by an extended loss of water supply, significant lack of
refrigeration, significant vermin infestation, an extended power outage, or
a sewage backup into the establishment, the establishment shall
immediately cease affected food establishment operations. Such
operations shall not be resumed until authorized by the City Manager or
his/her designee.
2. When critical items priority items and priority foundation items, as defined
in this Chapter, are identified, corrective action shall be taken immediately.
All violations of critical items priority and priority foundation items shall be
corrected as soon as possible, but in any event, not to exceed ten (10)
days following inspection.
3. Within fifteen (15) days after the inspection, the licensee shall submit a
written report to the -Public Health Director or his/her designee stating the
action taken to correct the critical items priority and priority foundation
items and verifying that said violations have been corrected. Purchase
orders of work contracts with a work completion date satisfactory to the -
Public Health Director or his/her designee may be accepted as interim
corrective action. A follow-up inspection shall be conducted to confirm
correction.
4. All one or two (2) point weighted items shall be corrected as required on
the inspection report.
5. 4. In the case of temporary food establishments, all violations shall be
corrected immediately. If these violations are not corrected, the
establishment shall immediately cease food operations until authorized to
resume by the - Public Health Director or his/her designee.
(B) Failure to comply with Subsections (A)1 through (A)5 (A)4 of this Section shall
result in suspension of the license to operate the food establishment.
(C) Whenever a food establishment is required under any of the provisions of this
Chapter to suspend operations, it shall not resume operations until the
establishment passes a reinspection. Opportunity for reinspection shall be
offered within a reasonable time.
8-6-17. - EXAMINATION AND CONDEMNATION OF FOOD.
Food may be examined or sampled by the -Public Health Director or his/her designee
as often as necessary for enforcement of this Chapter. The -Public Health Director or
his/her designee may, upon written notice to the owner or person in charge, specifying
with particularity the reasons therefor, place a hold order on any food which he/she
believes is improperly labeled or adulterated or is in violation of any other Section of this
Chapter. The -Public Health Director or his/her designee shall tag, label, or otherwise
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identify any food subject to the hold order. No food subject to a hold order shall be used,
served, or moved from the establishment. The -Public Health Director or his/her
designee shall permit storage of the food under conditions specified in the hold order,
unless storage is not possible without risk to the public health, in which case immediate
destruction shall be ordered and accomplished. The hold order shall state that a request
for hearing may be filed per Section 8-6-11 of this Chapter. On the basis of the evidence
produced at that hearing, the hold order may be vacated, or the owner or person in
charge of the food may be directed by written order to denature or destroy such food or
to bring it into compliance with the provisions of this Chapter.
8-6-18. - SUBMISSION OF PLANS.
Before construction or major remodeling of a food establishment, and whenever an
existing structure is converted to use as a food establishment, properly prepared plans
and specifications for such construction, major remodeling, or conversion shall be
submitted to the -Public Health Director or his/her designee for review and approval.
The plans and specifications shall be drawn to scale and indicate the proposed layout,
arrangement, mechanical plans, construction materials of work areas, the type and
model of proposed fixed equipment and facilities. The -Public Health Director or his/her
designee shall approve the plans and specifications if they meet the requirements of
this Chapter. No food establishment shall be constructed, extensively remodeled, or
converted except in accordance with plans and specifications approved by the -Public
Health Director or his/her designee.
A fee shall be charged for food establishment plan examination as provided in Section
8-6-7 of this Chapter.
8-6-19. - PREOPERATIONAL INSPECTION.
Whenever plans and specifications are required by this Chapter, the -Public Health
Director or his/her designee shall inspect the food establishment prior to the start of
operations to determine compliance with the approved plans and specifications and with
the requirements of this Chapter.
8-6-20. - PROCEDURE WHEN INFECTION IS SUSPECTED.
When the -Public Health Director or his/her designee has reasonable cause to suspect
possible disease transmission from any food establishment employee, he/she may
secure a morbidity history of the suspected employee, or make any other necessary
investigation and shall take appropriate action. The -Public Health Director or his/her
designee may require any or all of the following measures:
(A) The immediate exclusion of the employee from employment in food
establishments;
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(B) The immediate closing of the food establishment concerned until, in the opinion
of the -Public Health Manager or his/her designee, no further danger of disease
outbreak exists;
(C) Restriction of the employee's services to some area of the establishment where
there could be no danger of transmitting disease;
(D) Adequate medical and laboratory examination of the employee, of other
employees, and of the body discharges of all employees.
8-6-21. - ADDITIONAL REGULATIONS.
(A) Refuse, Litter, And Debris.
1. Disposal Of Refuse, Litter And Debris. Each food establishment shall at
least once in each twenty four (24) hour period, dispose of all paper, cups,
plates, napkins, garbage and all other waste material accumulated upon
the premises. Disposal shall be to a lawful location. It shall also be the
duty of the owner, manager, or person in charge of said establishment to,
at all times, keep the premises indoors, the premises outdoors, and within
a two hundred fifty foot (250') radius of all property lines on which said
establishment is located, free from rubbish, litter, and other waste
materials and debris including food, beverages, napkins, straws,
containers, bags, utensils, cups, plates, cans and other waste materials
emanating from the establishment, its patrons, or from the outside waste
receptacles used by such food establishment, or from any other source.
Where the above two hundred fifty foot (250') radius encompasses private
property, permission to encroach on said private property shall be
obtained from the property owner.
2. Waste Receptacles And Required Signage For Type 2 Restaurants, As
Defined In This Code. A waste receptacle shall be placed at each
pedestrian exit from the restaurant building and each vehicular exit from
the restaurant parking area. Conspicuous signage complying with the sign
ordinance shall be posted within the building and at each waste receptacle
location required above describing the requirements and penalties of the
City ordinance applicable to litter.
3. Type 2 Restaurant Collection Plan Posted. Each Type 2 restaurant shall
have its litter collection plan posted in conspicuous signage in its
employee and public areas.
(B) Operating Subject To Other Ordinances. Every owner, manager, or person in
charge of a food establishment shall be subject, in the operation of said
establishment, to any and all other applicable ordinances including, but not
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limited to, zoning ordinance requirements and other requirements that may be
imposed by the City Council as a condition of special use approval.
(C) Unnecessary Noise. No patron of a food establishment or any other person, shall
make or cause to be made any loud or unnecessary noise or disturbance upon
said premises in violation of Section 9-5-20 of this Code. The licensee of the
restaurant shall be deemed responsible where repeated violations of Section 9-5-
20 of this Code occur on the premises or frequent complaints are made of such
violations, and the licensee has failed to make reasonable efforts to control the
noises and disturbances.
8-6-22. - PENALTIES AND REMEDIES.
(A) Any person who violates or fails to perform any duty imposed by this Chapter
shall be guilty of an offense punishable by a fine of not less than five hundred
dollars ($500.00). A separate offense shall be deemed committed for each day
that a violation continues.
(B) The -City Manager or his/her designee may seek to enjoin violations of this
Chapter.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: Ordinance 152-O-18 shall be in full force and effect on
January 1, 2019, after its passage, approval, and publication in the manner
provided by law.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
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