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12.09.19
AGENDA City Council Monday, December 9, 2019 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 7:15 PM Administration & Public Works begins at 6:15pm Planning & Development begins at 6:45pm City Council convenes at the conclusion of Planning & Development Page (I) ROLL CALL (II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS Nutcracker on Ice 45th Anniversary (III) CITY MANAGER PUBLIC ANNOUNCEMENTS Stormwater Management Guide Presentation (IV) COMMUNICATIONS: CITY CLERK Page 1 of 975 (V) PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non-agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) SPECIAL ORDERS OF BUSINESS SP1. Approval of the 2020 City Council Meeting Schedule The Deputy City Manager recommends approval of the 2020 City Council meeting schedule. For Action Approval of the 2020 City Council Meeting Schedule 20 - 21 SP2. City of Evanston Workplace Considerations for Cannabis Staff recommends that City Council accept and place on file this memorandum addressing workplace considerations for adult use cannabis at the City of Evanston. Staff will return to the Council with an update in February or March 2020. For Discussion City of Evanston Workplace Considerations for Cannabis 22 - 24 (VII) CONSENT AGENDA - CITY COUNCIL MINUTES M1. Staff recommends approval of the Minutes of the Regular City Council Meetings of November 18, 2019 and November 25, 2019. For Action Draft City Council Minutes - November 18, 2019 Draft City Council Minutes - November 25, 2019 25 - 54 Page 2 of 975 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE - ALDERMAN RAINEY A1. Approval of the City of Evanston Payroll and Bills Staff recommends approval of the City of Evanston Payroll for the period of November 11, 2019 through November 24, 2019, in the amount of $2,805,998.59, Bills List for December 10, 2019, in the amount of $25,098,232.34 and credit card activity for the period ending October 26, 2019 in the amount of $190,011.08. For Action Approval of the City of Evanston Payroll and Bills 55 - 89 A2. Approval of BMO Harris Amazon Credit Card Activity Staff recommends approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending October 26, 2019, in the amount of $4,521.26. For Action Approval of BMO Harris Amazon Credit Card Activity 90 - 91 A3. Approval of FY 2020 Insurance Renewals – Property, Excess Liability & Excess Worker’s Compensation Staff recommends approval to purchase the outlined insurance policies for Fiscal Year 2020 at a total cost of $643,690, which does not include the cost of excess coverage liability at this time. Staff also recommends approving the purchase of excess coverage limits at the same level as last year (total $20M). Staff will return with excess coverage costs for approval at the January 13, 2020 meeting. The policies will renew all insurance coverage for the City of Evanston for Fiscal Year 2020. The Council must take action on December 9, 2019 in order to bind the coverage and avoid having to backdate our policies once we receive the excess coverage limits. Funding will be provided from the Insurance Fund (Account 605.99.7800.62615) in the amount of $525,000; and Workers Compensation Fund (Account 605.99.7800.66044) in the amount of $161,000. For Action Approval of FY 2020 Insurance Renewals – Property, Excess Liability & Excess Worker’s Compensation 92 - 137 Page 3 of 975 A4. Approval of the Purchase of Twelve (12) Replacement Vehicles for Various City Departments Staff recommends City Council approval for the purchase of twelve (12) replacement vehicles for various City departments in 2020. The following vehicles will be purchased through the competitive bid winners for each type of vehicle: one (1) Bluebird All-American RE Passenger Bus from Central States Bus Sales (P.O. Box 220, Big Rock, IL 60511) through Sourcewell contract in the amount of $171,344; one (1) Ford F550 Bucket Truck from Sutton Ford, Inc. (21315 Central Avenue, Matteson, IL 60443) through the Suburban Purchasing Cooperative in the amount of $120,233; one (1) Ford F150 4x2 Pickup Truck and four (4) Ford Fusion Sedans from Roesch Ford (333 W. Grand Avenue, Bensenville, IL 60106) through the Suburban Purchasing Coope rative in the amount of $138,236; and one (1) Ford Transit Full Sized Van and four (4) Ford Interceptor SUVs from Currie Motors (10125 W. Laraway Road, Frankfort, IL 60423) through the Suburban Purchasing Cooperative in the amount of $168,127. Funding for the purchase of these vehicles will be from the FY 2020 Equipment Replacement Fund (Account 601.19.7780.65550), with a FY budget of $2,000,000. For Action Approval of the Purchase of Twelve (12) Replacement Vehicles for Various City Departments 138 - 224 A5. Approval of the Purchase of Neptune 360 Software as a Service (SaaS) from Water Resources, Inc. Staff recommends City Council authorize the City Manager to execute a sole-source agreement with Water Resources Inc. (390 Sadler Ave., Elgin, IL) for the period of January 1, 2020 to December 31, 2022 to provide the Neptune 360 Software as a Service (SaaS) in the not -to- exceed amount of $73,440. Funding is provided by the Water Production Bureau Water Other Operations Business Unit (Account 510.40.4225.62340), which has a FY 2020 budget request of $373,300. For Action Approval of the Purchase of Neptune 360 Software as a Service (SaaS) from Water Resources, Inc. 225 - 226 A6. Approval of Parking Garage Rate Increases Staff requests City Council approval of amended rates at the three City- owned parking garages effective February 1, 2020, due to the State of Illinois implementing a new parking tax. Proposed increases include raising the monthly permit rates by $5 to $10, and hourly rates by $1 with the first hour remaining free. For Action Approval of Parking Garage Rate Increases 227 - 228 Page 4 of 975 A7. Approval of One-Year Contract with Phoenix Security to Provide 2 Security Guards for the Lorraine Morton Civic Center Staff recommends City Council authorize the City Manager to enter into a one-year contract consistent with the terms of Phoenix Security’s proposal for 2 security guards. The security guards will work staggered shifts at the Lorraine Morton Civic Center during the hours of 8:00 a.m. until 5:00 p.m. and 12:00 p.m. until 8:00 p.m. Monday through Friday providing coverage during normal working hours and during night meetings that take place in the Civic Center. The cost will be approximately $113,400 for 2 guards at $29.50 an hour. The contract will take effect January 2, 2020. Staff will check-in with Phoenix quarterly to ensure the City’s needs are being met. Funding will be from City Manager’s Office Service Agreements Fund (Account 100.15.1505.62509) in the FY 2020 budget. For Action Approval of One-Year Contract with Phoenix Security to Provide 2 Security Guards for the Lorraine Morton Civic Center 229 - 279 A8. Contract Award with Jones Lang LaSalle Americas (IL) L.P. for City's Real Estate Assets and Evaluation (RFP 19-47) Staff recommends City Council authorize the City Manager to execute a contract with Jones Lang LaSalle Americas (IL) L.P. (200 East Randolph Drive, Chicago, IL 60601), to provide Phase I of the City’s Real Estate Assets and Evaluation Services related to RFP 9-47 in the amount of $128,938. Funding will be provided from the 2019 General Miscellaneous Business Operations Contingencies (Account 100.15.1525.68205) which has a balance of $150,000, all of which is remaining. A detail funding breakdown is attached. For Action Contract Award with Jones Lang LaSalle Americas (IL) L.P. for City's Real Estate Assets and Evaluation (RFP 19-47) 280 - 284 A9. Contract Award with Otis Elevator Company for Filter Plant Freight Elevator Modernization (Bid 19-41) Staff recommends that City Council authorize the City Manager to execute a contract for Filter Plant Freight Elevator Modernization (Bid 19-41) with Otis Elevator Company (949 Oak Creek Drive, Lombard, IL 60148) in the amount of $231,944. Funding for this project is from Water Fund (Account 513.71.7330.65515 - 719003) which has an FY 2019 budget of $120,000 and an FY 2020 proposed budget of $235,000, of which all is remaining. For Action Contract Award with Otis Elevator Company for Filter Plant Freight Elevator Modernization (Bid 19-41) 285 - 287 Page 5 of 975 A10. Contract Award with Hallett & Sons Expert Movers, Inc. for Robert Crown Relocation Services (Bid 19-59) Staff recommends City Council authorize the City Manager to execute a contract with Hallett & Son’s Expert Movers, Inc. (7535 W. 59th Street, Summit, IL 60501) in the amount not to exceed $46,494. The cost includes a base bid of $42,494 and a contingency of $4,000. Funding is available from the Crown Construction Fund (Account 416.40.4160.65515-616017). For Action Contract Award with Hallett & Sons Expert Movers, Inc. for Robert Crown Relocation Services (Bid 19-59) 288 - 307 A11. Contract Award with Kimley-Horn & Associates for the Ridge Avenue Traffic Signal Intersections Improvement Project (RFQ 19- 58) Staff recommends that City Council authorize the City Manager to execute a contract with Kimley-Horn & Associates (1001 Warrenville Road, Suite 350, Lisle, IL 60532) to provide Phase I and Phase II Engineering Services for the Ridge Avenue Traffic Signal I ntersections Improvement Project (RFQ 19-58) in the amount of $185,953. This contract will be funded from the Highway Safety Improvement Program (HSIP) grant funds in the amount of $138,380, and the City’s Capital Improvement Program (CIP) 2019 General Ob ligation Bonds in the amount of $47,603. For Action Contract Award with Kimley-Horn & Associates for the Ridge Avenue Traffic Signal Intersections Improvement Project (RFQ 19 -58) 308 - 314 A12. Sole-Source Contract with Great Lakes Plumbing and Heating for HVAC Maintenance Services at the Robert Crown Community Center and Library Staff recommends that City Council authorize the City Manager to execute a one-year sole-source contract with Great Lakes Plumbing and Heating (4521 W. Diversey Avenue, Chicago, IL 60639) to provide HVAC maintenance services for the Robert Crown Community Center and Library in the amount of $30,825. Funding for the purchase will be from the Crown Construction Fund (Account 416.40.4160.65515 - 616017). For Action Sole-Source Contract with Great Lakes Plumbing and Heating for HVAC Maintenance Services at the Robert Crown Community Center and Library 315 - 323 Page 6 of 975 A13. Change Order No. 1 for the Main Street Corridor Improvement Project (Bid 19-05) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the construction contract agreement for the Main Street Corridor Improvement Project (Bid No. 19-05) with Landmark Contractors, Inc. (11916 W. Main St., Huntley, IL 60142)in the amount of $75,754.48. This will increase the total contract amount from the current contract price of $2,062,822.08 to $2,138,576.56. This change order also extends the contract completion time until May 30, 2020. Funding will be from the Capital Improvement Program 2019 General Obligation Bonds. For Action Change Order No. 1 with Landmark Contractors, Inc. for the Main Street Corridor Improvement Project (Bid 19-05) 324 - 326 A14. Change Order No. 1 with Hecker and Company, Inc. for the Emerson Street Traffic Signals Project (Bid 19-04) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the construction contract agreement with Hecker and Company, Inc. (250 Industrial Lane, Wheeling, IL 60090) for the Emerson Street Traffic Signals Project (Bid 19-04). This change order does not modify the contract price. It extends the contract completion date by 243 days from November 30, 2019, to July 31, 2020. There is no funding required for this change order. For Action Construction Contract Change Order No. 1 Contract Time Extension Emerson Street Traffic Signals Project (Bid No. 19-04) 327 - 329 Page 7 of 975 A15. Change Order No. 1 with Bolder Contractors for Oakton Street Water Supply Connection (Bid 19-36) Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the Construction Contract agreement for the Oakton Street Water Supply Connection with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL 60013) in the amount of $14,361.00 and for an additional 38 days. This will increase the total contract amount from the current contract price of $2,708,514.24 to $2,722,875.24, and extend the current completion date from April 24, 2020 to June 1, 2020. Funding for this project is from Water Fund (Account No. 513.71.7330.65515 – 419003), which has an FY 2019 budget allocation of $1,600,000.00 an FY 2020 budget allocation of $2,600,000.00. The cost of the project will be covered over the two years. Evanston will recover all costs associated with the water meter and pipeline as these costs will be included in the Lincolnwood water rate calculation. For Action Change Order No. 1 with Bolder Contractors for Oakton Street Water Supply Connection (Bid 19-36) 330 - 338 A16. Stormwater Management Guide Staff recommends that the City Council accept and place on file the 2019 Stormwater Management Guide. For Action: Accept and Place on File Stormwater Management Guide 339 - 381 A17. Resolution 120-R-19, Referendum for Nonpartisan Elections Staff recommends City Council adoption of Resolution 120-R-19, which will add a referendum question on whether the City should hold partisan or nonpartisan elections to the ballot of the March 17, 2020 election. At Ald. Suffredin's suggestion, this item was tabled until the December 9, 2019 Administration & Public Works Committee Meeting. For Action Resolution 120-R-19, Referendum for Nonpartisan Elections 382 - 386 A18. Resolution 127-R-19 Lease for 25 Studio Spaces with various tenants at the Noyes Cultural Arts Center Staff recommends City Council adoption of Resolution 127-R-19 authorizing the City Manager to enter into twenty-five (25) renewal agreements for twelve (12) month lease term of tenant leases for studios at the Noyes Cultural Arts Center. Revenues are deposited into the Noyes Cultural Arts Business Unit (Account 100.30.3710.53565). For Action Resolution 127-R-19 Lease for 25 Studio Spaces with various tenants at the Noyes Cultural Arts Center 387 - 419 Page 8 of 975 A19. Resolution 128-R-19 Lease for Studio Space with Mudlark Theatre at the Noyes Cultural Arts Center Staff recommends City Council adoption of Resolution 128 -R-19 authorizing the City Manager to execute an agreement for a seven (7) month renewal lease term with Mudlark Theatre. Revenues are deposited into the Noyes Cultural Arts Business Unit (Account 100.30.3710.53565). For Action Resolution 128-R-19 Lease for Studio Space with Mudlark Theatre at the Noyes Cultural Arts Center 420 - 449 A20. Resolution 129-R-19 Lease for Studio Space for Evanston Children's Choir at the Noyes Cultural Arts Center Staff recommends City Council adoption of Resolution 129 -R-19 authorizing the City Manager to execute an agreement for a nine (9)- month renewal lease term with Evanston Children’s Choir. Revenues are deposited into the Noyes Cultural Arts Business Unit (Account 100.30.3710.53565). For Action Resolution 129-R-19 Lease for Studio Space for Evanston Children's Choir at the Noyes Cultural Arts Center 450 - 480 A21. Resolution 131-R-19 Reauthorizing the City of Evanston to Enter Into An Agreement with the Cook County Assessor’s Office for Access to a Geographic Information System Staff recommends City Council adoption of Resolution 131-R-19, authorizing the City Manager to sign an agreement with the Cook County Assessor’s Office for access to GIS (Geographic Information System) data. For Action Resolution 131-R-19 Reauthorizing the City of Evanston to Enter Into An Agreement with the Cook County Assessor’s Office 481 - 489 A22. Resolution 132-R-19, Amendment to the Commercial Lease of City- Owned Real Property Located at 1804 Maple Avenue Staff recommends City Council adoption of Resolution 132-R-19, authorizing the City Manager to execute a second amendment to the lease of City owned property at 1804 Maple Avenue, to bring the lease terms in line with the new regulations (The Cannabis Regulation and Tax Act, HB 1438) for recreational use from licensed dispensarie s, and to change the Tenant’s party, PharmaCann LLC, to a related entity, MME Evanston Retail, LLC. For Action Resolution 132-R-19, Amendment to the Commercial Lease of City- Owned Real Property Located at 1804 Maple Avenue 490 - 498 Page 9 of 975 A23. Resolution 134-R-19, Six Month Lease Agreement with GTC Main Street, Inc. for Space in the City of Evanston Parking Lot 15, and Resolution 135-R-19, Six Month Lease Agreement with 706 Main Street, LLC for Space in the City of Evanston Parking Lot 15 Staff recommends City Council adoption of Resolutions 134 -R-19 and 135-R-19, authorizing the City Manager to enter into a six-month lease with GTC Main Street and 706 Main Street, LLC, respectively, for space in City of Evanston Parking Lot 15. The portion of revenue from Parking Meter Revenue (Accounts 505.19.7005.53250 and 53251) and Space (Lot) Rentals (Account 505.19.7005.53385) to be made as rent payment for the premises will be from the Parking Fund - Service Agreements (Account 505.19.7005.62509). For Action Resolution 134-R-19, Six Month Lease Agreement with GTC Main Street, Inc. for Space in the City of Evanston Parking Lot 15, and Resolution 135-R-19 499 - 514 A24. Ordinance 153-O-19, Amending Title 10, Chapter 11, Section 10 Schedule X(C) “Two Hour Limited Parking” by Amending Bryant Street The Transportation and Parking Committee and staff recommend City Council adoption of Ordinance 153-O-19, amending Title 10, Chapter 11, Section 10, Schedule X(C) “Two-Hour Limited Parking” to extend Bryant Avenue from Central Street to the dead end, to Residential Parking District H. For Introduction Ordinance 153-O-19, Amending Title 10, Chapter 11, Section 10 Schedule X(C) “Two Hour Limited Parking” 515 - 518 A25. Ordinance 155-O-19, Increasing the Parking Tax in the City-Owned Garage at Sherman Plaza Staff recommends City Council adoption of Ordinance 155-O-19, increasing the parking tax on monthly permits in the City-owned Sherman Plaza parking garage from $50 to $60, effective on February 1, 2020. This corresponds to an increase in the monthly parkin g rate from $125 to $130 monthly at the Sherman Plaza garage. Parking tax is deposited in the City's General Fund. For Introduction Ordinance 155-O-19, Increasing the Parking Tax in the City-Owned Garage at Sherman Plaza 519 - 522 Page 10 of 975 A26. Ordinance 170-O-19, Amending Title 10, Chapter 11, Section 18, Schedule XVIII (G) “Residents Parking Only Districts” Adding a Portion of Lincoln Street Transportation & Parking Committee and staff recommend City Council adoption of Ordinance 170-O-19, amending Title 10, Chapter 11, Section 10 “Residential Exemption Parking District 7” to add the homes on the 2200 block of Lincoln Avenue. For Introduction Ordinance 170-O-19, Amending Title 10, Chapter 11, Section 18, Schedule XVIII (G) “Residents Parking Only Districts” 523 - 526 A27. Ordinance 174-O-19, Amending City Code Section 10-11-7, Schedule VII(B) “Loading Zones” to Add 1903 Church Street Staff recommends City Council adoption of Ordinance 174-O-19, amending City Code Section 10-11-7 – Schedule VII(B) adding a 30 minute loading zone at 1903 Church Street. Alderman Rue Simmons requests suspension of the rules for Introdu ction and Action at the December 9, 2019 City Council meeting. For Introduction and Action Ordinance 174-O-19, Amending City Code Section 10-11-7, Schedule VII(B) “Loading Zones” to Add 1903 Church Street 527 - 529 A28. Ordinance 175-O-19, Increasing the Number of Class D Liquor Licenses for La Macchina Ristorante, LLC d/b/a La Macchina Cafe, 1620 Orrington Avenue, Evanston, IL 60201 The Local Liquor Commissioner recommends City Council adoption of Ordinance 175-O-19, amending Class D Liquor License from sixty (60) to sixty-one (61) for La Macchina Ristorante, LLC d/b/a La Macchina Cafe, 1620 Orrington Avenue, Evanston, IL 60201. Alderman Fiske requests suspension of the rules for Introduction and Action at the December 9, 2019 City Council Meeting. For Introduction and Action Ordinance 175-O-19, Increasing the Number of Class D Liquor Licenses for La Macchina Ristorante, LLC d/b/a La Macchina Cafe, 1620 Orrington Avenue 530 - 534 Page 11 of 975 A29. Ordinance 176-O-19, Increasing the Number of Class V Liquor Licenses for League of Creative Musicians, LLC d/b/a Evanston Space, 1245 Chicago Avenue, Evanston, IL 60202 The Local Liquor Commissioner recommends City Council adoption of Ordinance 176-O-19, amending Class V Liquor License from zero (0) to one (1) for League of Creative Musicians, LLC d/b/a Evanston Space, 1245 Chicago Avenue, Evanston, IL 60202. Alderman Wynne requests suspension of the rules for Introduction and Action at the December 9, 2019 City Council meeting. For Introduction and Action Ordinance 176-O-19, Increasing the Number of Class V Liquor Licenses for League of Creative Musicians, LLC d/b/a Evanston Space, 1245 Chicago Avenue 535 - 539 A30. Ordinance 148-O-19 Amending City Code Title 8, Chapter 4, "Municipal Solid Waste" and Chapter 4 1/2 "Municipal Solid Waste Hauling License" Staff recommends City Council adoption of Ordinance 148-O-19, amending City Code Title 8, Chapter 4, "Municipal Solid Was te" and Chapter 4 1/2 "Municipal Solid Waste Hauling License." For Action Ordinance 148-O-19 Municipal Solid Waste and Hauling License 540 - 553 A31. Ordinance 159-O-19 “Establishing Special Service Area No. 7 in the City of Evanston” Economic Development staff recommends City Council adoption of Ordinance 159-O-19, “Establishing Special Service Area Number 7 in the City of Evanston.” The Special Service Area Number 7 (SSA No. 7) is intended to provide marketing as well as aesthetic and streetscape improvements such as signage, lighting, landscapin g, and holiday decorations for the commercial corridors Central Street (Hartrey Avenue to Eastwood Avenue) and Green Bay Road (Lincoln Street to Isabella Street). The ordinance establishes the geographic boundaries, duration, and tax cap for SSA No. 7. For Action Ordinance 159-O-19 “Establishing Special Service Area No. 7 in the City of Evanston” 554 - 571 Page 12 of 975 A32. Ordinance 160-O-19 “Establishing Special Service Area No. 8 in the City of Evanston” Economic Development staff recommends City Council adoption of Ordinance 160-O-19, “Establishing Special Service Area Number 8 in the City of Evanston.” The Special Service Area Number 8 (SSA No. 8) is intended to provide marketing as well as aesthetic and streetscape improvements such as signage, lighting, landscaping, and holiday decorations for the commercial corridor along Central Street between Ewing Avenue and Central Park Avenue. The ordinance establishes the geographic boundaries, duration, and tax cap for SSA No. 8. For Action Ordinance 160-O-19 “Establishing Special Service Area No. 8 in the City of Evanston” 572 - 587 A33. Ordinance 161-O-19 "Termination of Special Service Area No. 4 and Establishing Special Service Area No. 9" in the City of Evanston Economic Development staff recommends City Council adoption of Ordinance 161-O-19, “Establishing Special Service Area Number 8 in the City of Evanston.” The Special Service Area Number 8 (SSA No. 8) is intended to provide marketing as well as aesthetic and streetscape improvements such as signage, lighting, landscaping, and holiday decorations for the commercial corridor along Central Street between Ewing Avenue and Central Park Avenue. The ordinance establishes the geographic boundaries, duration, and tax cap for SSA No. 8. For Action Ordinance 161-O-19 Termination of Special Service Area No. 4 and Establishing Special Service Area No. 9" 588 - 633 A34. Ordinance 162-O-19, Tax Levy for Proposed East Central Street SSA #7 Staff recommends City Council adoption of Tax Levy Ordinance 162-O- 19, which levies the annual property tax for proposed Special Service Area #7 in the amount of $154,800 ($159,444 as extended including loss factor of 3%). For Action Ordinance 162-O-19, Tax Levy for Proposed East Central Street SSA #7 634 - 637 Page 13 of 975 A35. Ordinance 163-O-19, Tax Levy for Proposed West Central Street SSA #8 Staff recommends City Council adoption of Ordinance 163 -O-19, which levies the annual property tax for proposed Special Service Area #8 in the amount of $60,200 ($62,002 as extended including loss factor of 3%). For Action Ordinance 163-O-19, Tax Levy for Proposed West Central Street SSA #8 638 - 641 A36. Ordinance 168-O-19, Amending Various Sections of Title 10, Chapter 11, Section 12 “Parking Meter Zones” Staff recommends City Council adopt Ordinance 168-O-19, Amending Title 10, Chapter 11, Section 12 “Parking Meter Zones” removing the hours of paid parking on Sundays. Since the initial approval for Introduction, staff found errors in the Ordinance as it relates to the price of the commuter lots which has been corrected. For Action Ordinance 168-O-19, Amending Various Sections of Title 10, Chapter 11, Section 12 “Parking Meter Zones” 642 - 649 A37. Ordinance 51-O-19, Amending City Code 3-4-6 “Classification and License Fees” to Add Class R-1 to the Liquor Code The Liquor License Commissioner recommends City Council adoption of Ordinance 51-O-19 which requests a proposed ordinance change to allow for alcoholic beverage sales at Welsh-Ryan arena. For Action Ordinance 51-O-19, Amending City Code 3-4-6 “Classification and License Fees” to Add Class R-1 to the Liquor Code 650 - 654 (IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE - ALDERMAN SUFFREDIN P1. Resolution 133-R-19, Approving a Re-subdivision of 2441 Ridge Avenue/840 Milburn Street Staff does not recommend adoption of Resolution 133 -R-19 approving a re-subdivision of 2441 Ridge Avenue/840 Milburn Street. For Action Resolution 133-R-19, Approving a Re-subdivision of 2441 Ridge Avenue/840 Milburn Street 655 - 665 Page 14 of 975 P2. Ordinance 166-O-19, Granting a Special Use for an Educational Institution - Private, and a Religious Institution, St. Athanasius School and Parish, to Expand Off-Street Parking in the R1 Single Family Residential District The Zoning Board of Appeals recommends denial and staff recommends adoption of Ordinance 166 -O-19 granting special use approval for an Educational Institution - Private, and Religious Institution, St. Athanasius School and Parish, to expand off -street parking at 2503 Eastwood Ave./2510 Ashland Ave./1615 Lincoln St. in the R1 Single Family Residential District. The Zoning Board of Appeals found the proposal does not meet all of the Standards for a special use in this district, specifically, the proposed parking expansion would increase the negative cumulative impact on the surrounding residential neighborhood, and may interfere with or diminish the value of property in the neighborhood. For Introduction Ordinance 166-O-19, Granting a Special Use for an Educational Institution - Private, and a Religious Institution, St. Athanasius School and Parish 666 - 695 P3. Ordinance 171-O-19 Amending Title 6, Accessory Dwelling Unit Requirements and Qualifications Plan Commission and staff recommend City Council adoption of Ordinance 171-O-19, a Zoning Ordinance Text Amendment to revise the definition of coach house and regulations related to accessory dwelling units. Staff is requesting reconsideration of the height restriction proposed by Plan Commission which would require that an ADU be shorter than the primary residential structure as this could hinder the ability to expand affordable housing opportunities in an equitable manner. For Introduction Ordinance 171-O-19 Amending Title 6, Accessory Dwelling Unit Requirements and Qualifications 696 - 736 Page 15 of 975 P4. Ordinance 172-O-19 Extending the Time for the Applicant to Obtain a Building Permit for 1815 Ridge Avenue Staff recommends City Council adoption of Ordinance 172-O-19 to extend the time for commencement of construction of the Planned Development at 1815 Oak Avenue, originally approved on July 25, 2016. The Ordinance would grant an extension of thirty (30) days for foundation permit issuance and ninety (90) days from the date of foundation permit issuance for building permit issuance. Due to the single City Council meeting in December, Alderman Braithwaite requests suspension of the rules for Introduction and Action at the December 9, 2019 City Council Meeting. For Introduction and Action Ordinance 172-O-19 Extending the Time for the Applicant to Obtain a Building Permit for 1815 Ridge Avenue 737 - 829 P5. Ordinance 173-O-19, Granting a Special Use for a Cannabis Dispensary at 1804 Maple Ave. in the RP Research Park District The Zoning Board of Appeals and staff recommend City Council adoption of Ordinance 173-O-19, granting special use approval for a Cannabis Dispensary at 1804 Maple Ave. in the RP Research Park District. The applicant has complied with all zoning requirement s and meets all of the Standards for special use for this district. Due to the single City Council meeting in December, Alderman Braithwaite requests suspension of the rules for Introduction and Action at the December 9, 2019 City Council Meeting. For Introduction and Action Ordinance 173-O-19, Granting a Special Use for a Cannabis Dispensary at 1804 Maple Ave. in the RP Research Park District 830 - 844 P6. Ordinance 157-O-19, Amending the Municipal Use Exemption in Section 6-7-4 The Plan Commission and staff recommend amending Section 6-7-4 of the Zoning Ordinance, Municipal Use Exemption, to revise language related to the process and noticing of municipal use exemptions. For Action Ordinance 157-O-19, Amending the Municipal Use Exemption in Section 6-7-4 845 - 876 Page 16 of 975 P7. Ordinance 158-O-19 Application for Major Zoning Relief to locate required parking more than 1000’ from a Multifamily Residence at 1570 Oak Ave. in the R6 General Residential District Staff and the Zoning Board of Appeals recommend adoption of Ordinance 158-O-19 granting major zoning relief to lease 57 required off-street parking spaces more than 1,000 feet from the subject property (multifamily residence at 1570 Oak Ave.), in the R6 General Residential District.The applicant has complied with all zoning requirements, and meets all of the Standards for Major Variations for this district. For Action Ordinance 158-O-19 Application for Major Zoning Relief at 1570 Oak Ave. 877 - 889 (X) CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE - ALDERMAN REVELLE ED1. Resolution 130-R-19, Authorizing Authorizing the City Manager to Negotiate and Execute a Service Provider Agreement for Downtown Special Service Area #9 (successor to SSA #4) The Economic Development Committee and staff recommend City Council adoption of Resolution 130-R-19, Authorizing the City Manager to Negotiate and Execute a Service Provider Agreement with SSA #9. For Action Resolution 130-R-19, Authorizing Authorizing the City Manager to Negotiate and Execute a Service Provider Agreement for Downtown Special Service Area 890 - 931 ED2. Downtown Evanston (SSA #9) Request for Funding for Supplemental Landscaping, Waste Removal and Marketing The Economic Development Committee and staff recommend approval of a contribution of 50,000 for supplemental downtown landscape maintenance and trash removal for the Downtown Evanston Special Service Area (SSA). Funding will be from the General Fund Economic Development Partnership (Account 100.21.5300.62659). For Action Downtown Evanston (SSA #9) Request for Funding for Supplemental Landscaping, Waste Removal and Marketing 932 - 975 Page 17 of 975 (XI) APPOINTMENTS APP1. For Appointment To: Animal Welfare Board - Alderman Judy Fiske M/W/EBE Development Committee - Jesus Vega Jesus has over 15 years of experience in the financial services industry. Currently, he is a Financial Advisor for Merrill Lynch Wealth Management. Previously, he served as a loan originator with an independent firm which serviced individuals with residential and/or commercial lending. In addition, he served in a manager role with Bank of American to coach and develop talent, handle line of business operation/audits, and branding within the community. While pursuing an undergraduate degree, Jesus was a Community Service Officer for 3 years. Jesus holds a Bachelor of Science in Finance. Plan Commission - Brian Johnson Brian served as a City of Birmingham planning commissioner for 6 years prior to moving to Evanston. He earned a Ph.D. in Geography, having done research in urban planning. He also taught demography and urban studies at the university level. While living in Birmingham, Brian also served on the Zoning Advisory Committee, Compre hensive Plan Implementation Committee, and Project Review Committee. Brian also served as a board member of the City Federal Condominium, Junior Patron for Birmingham Museum, member and volunteer user of the Friends of the Alabama Theatre. In addition to his Ph.D., Brian has an MA in Geography and BS Secondary Education all from Indiana University. For Action (XII) CALL OF THE WARDS (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (XIII) EXECUTIVE SESSION (XIV) ADJOURNMENT Page 18 of 975 (XV) UPCOMING ALDERMANIC COMMITTEE MEETINGS DATE TIME BOARD/COMMITTEE/COMMISSION 12/11/2019 1:30PM Lighthouse Landing Complex Committee 12/11/2019 7:00PM Reparations Planning Town Hall Meeting 12/11/2019 7:00PM Housing & Community Development Act Committee 12/12/2019 7:00PM Mental Health Board 12/13/2019 10:30AM Joint Review Board Meeting 12/17/2019 7:00PM Housing & Community Development Act Committee 12/18/2019 6:30PM Minority, Women & Evanston Business Enterprise Development Committee 12/18/2019 7:00PM Affordable Housing Plan Steering Committee 12/19/2019 6:30PM Equity & Empowerment Commission Page 19 of 975 Memorandum To: Honorable Mayor and Members of the City Council From: Kimberly Richardson, Deputy City Manager Subject: Approval of the 2020 City Council Meeting Schedule Date: December 9, 2019 Recommended Action: The Deputy City Manager recommends approval of the 2020 City Council meeting schedule. Council Action: For Action Summary: In accordance with the Open Meeting Act, at the beginning of each calendar, the City Council must give public notice of its regular meeting schedule. Attachments: 2020 City Council Meeting Schedule SP1.Page 20 of 975 City Council 2020 Meeting Schedule January 13 July 13 21* (Tuesday)**20* 27 27 February 10 August 10 17*(Presidents’ Day) 24 March 9 September 14 16*21* 23 29 (Tuesday)** April 13 October 12 (Columbus Day) 20*19* 27 26 May 11 November 9 18*16* 26 (Tuesday)**23 June 8 December 14 15* 22 City Council meetings are held on the 2nd, 3rd and 4th Mondays of each month, only one meeting is scheduled for the months of August and December on the 2nd Monday. Meetings are held at the Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800. City Council meetings are scheduled to begin immediately following the conclusion of the Planning & Development Committee meetings that begin at 6:45 p.m. * This meeting is scheduled to begin at 6:00 p.m. **Tuesday dates are due to a holiday:January 20th -MLK Day,May 25th -Memorial Day and September 28th - Yom Kippur. 12/3/19 Page 2 of 2 SP1.Page 21 of 975 Memorandum To: Honorable Mayor and Members of the City Council From: Erika Storlie, Interim City Manager CC: Michelle Masoncup, Corporation Counsel; Jen Lin, Human Resources Division Manager Subject: City of Evanston Workplace Considerations for Cannabis Date: December 9, 2019 Recommended Action: Staff recommends that City Council accept and place on file this memorandum addressing workplace considerations for adult use cannabis at the City of Evanston. Staff will return to the Council with an update in February or March 2020. Council Action: For Discussion Summary: The Illinois General Assembly passed the Cannabis Regulation and Tax Act (the “Act”) on May 31, 2019. The Act allows state residents over the age of 21 to possess up to 30 grams of cannabis beginning January 1, 2020. The law on recreational cannabis use is still evolving, Illinois The challenges. legal and legislative ongoing in resulting changes legislature just passed an amendment a week and half prior to drafting this memorandum that addresses many personnel concerns. The Act authorizes the City to adopt zero tolerance policies or other policies concerning drug testing, smoking, consumption, storage, or use of cannabis in the workplace provided that the policy is applied in a nondiscriminatory manner. In addition, the Act authorizes the City to discipline or terminate an employee for violating an employer’s employment policies or workplace drug policy, subject to an appeals process. The Act designates recreational cannabis used in compliance with the Act as a “lawful product” subject to the protections against discrimination provided under the Illinois Right to Privacy in the Workplace Act. This means that an employee wh o lawfully uses cannabis outside of work and is not impaired by or under the influence of cannabis during working hours (while on duty or while on call) should generally not be subject to adverse employment action on that basis alone, provided other limitations that are outlined below. SP2.Page 22 of 975 Testing: To date, the City tests all prospective employees as part of its background check process and test results may impact a conditional job offer. On November 14, 2019, Senate Bill 1557 passed both Houses which amends various sections of the Act, but to date the Governor has not executed it to make it law. The Amendment would authorize the City to conduct reasonable drug and alcohol testing for applicants and employees; to conduct reasonable and nondiscriminatory random drug testing; and to discipline, termin ate, or withdraw a job offer due to a failure of a drug test. Additionally, the Amendment would authorize the City to prohibit the use of recreational cannabis by police officers and firefighters while on or off duty. The Amendment also recognizes that applicable collective bargaining agreements that may be contrary to the Act will prevail. An employer may consider an employee to be impaired or under the influence of cannabis if the employer has a good faith belief that the employee manifests specific, articulable symptoms while working that decrease or lessen the employee’s performance of the duties or tasks. The City will need to also conduct training for managers and supervisors on the signs of impairment and, if an employee is referred for any drug test, steps to take if the employee tests positive for cannabis. The following is a non-exhaustive list of possible impairment symptoms which include: (a) Employee’s speech, physical dexterity, agility, coordination, demeanor, irrational or unusual behavior, or negligence or carelessness in operating equipment or machinery; (b) Disregard for the safety of the employee or others, or involvement in any accident that results in serious damage to equipment or property; (c) Disruption of a production or process; or (d) Carelessness that results in any injury to the employee or others. Additionally, the law prohibits discrimination against employees for use of “lawful products” like cannabis during nonworking and non-call hours. An employee is deemed “on call” when the employee is scheduled with at least 24 hours’ notice by his or her e mployer to standby or otherwise responsible for performing tasks related to his or her employment either at the employer’s premises or other previously designated location by his or her employer or supervisor to perform a work-related task. Intersection with Federal Law and Grants: Notably, cannabis remains a Schedule I controlled substance under federal law and, thus, illegal, which puts the City of Evanston into a precarious situation with our CDL drivers and federal grants. The Act does not require employers to ignore their obligations under federal law, expressly stating that it is not to be construed to “interfere with any federal, State, or local restrictions on employment including, but not limited to, the United States Department of Transportation (DOT) regulation 49 CFR 40.151(e)” nor does it impact an employer’s ability to “comply with federal or State law or cause it to lose a federal or State contract or funding.” Therefore, the City is permitted to continue to maintain employment policies prohibiting any cannabis use where necessary to comply with applicable federal law or grant requirements. Specifically, employees that are required to possess commercial driver’s licenses are bound by federal DOT laws and are prohibited from using controlled substances, including cannabis; a positive test for controlled substances will affect an employee’s CDL status. In addition, Page 2 of 3 SP2.Page 23 of 975 City employees who are federally grant-funded or who are responsible for the distribution and use of federal funds (Police, Community Development, Health, to name a few) are subject to federal grant requirements that require affirmative representations that the City maintain a drug free (which includes cannabis under federal law) workplace. The Act is clearly still being revised, and the City needs to wait until the law is more finalized before it reacts and makes policy changes. Depending on what the law states, the City will need to adjust its policies accordingly to be compliant with this new legislation. Labor contracts will have to be reviewed and possibly amended to provide for testing, possession, usage, and other zero tolerance considerations. Next steps for the City: 1. Await changes to the law. 2. Review and make appropriate revisions to Employee Personnel Manual and poli cies relative to cannabis use and testing. 3. Labor contracts will need consideration for possible revisions as to use, permitted, testing, and discipline ramifications. 4. Evaluation of testing methods for impairment. Page 3 of 3 SP2.Page 24 of 975 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, November 18th, 2019 Present: Alderman Fiske Alderman Revelle Alderman Braithwaite Alderman Rainey Alderman Wynne Alderman Fleming Alderman Wilson Alderman Suffredin Alderman Rue Simmons (9) Absent: Presiding: Mayor Stephen Hagerty Devon Reid City Clerk M1.Page 25 of 975 Mayor’s Public Announcements Mayor Hagerty had no announcements Watch City Manager’s Public Announcements City Manager Announcements: ●City Council Equity Training conducted by Northwestern University Professor Alvin Tillery Watch City Clerk’s Communications City Clerk had no announcements Watch Public Comment Elizabeth Tisdahl Former Mayor Tisdahl described her experience working alongside Kevin Brown during the summer to increase community engagement with the youth in Evanston. She voiced her support for Kevin Brown and the Youth and Young Adult Services program. Watch Mike Vasilko Asked City Council to eliminate advertisements from the Evanston Now newspaper. He also requested the newspaper to be censured for publishing the addresses of three residents who attended a recent Mayor Town Hall meeting. Requested an update on the search firm that will be responsible for hiring the next City Manager. Watch Oliver Ruff Voiced his support for Community Services Manager, Kevin Brown. He doesn’t believe the alleged infractions violated by Mr. Brown warranted his termination. Watch Porchia Davis Voiced her support for Community Services Manager, Kevin Brown. She said all the allegations brought against Mr. Brown are false. Questioned how Mr. Brown or herself were never reprimanded over the course of three years for using the City credit card to pay for ticket violations, yet it has now been escalated to the termination of Mr. Brown. She said Director Hemingway has sat in Mrs. Davis office discussing his intentions to fire Mr. Brown. Claims she was sexually harassed by Director Hemingway and asked for an independent Watch M1.Page 26 of 975 investigation into Mr. Hemingway’s behavior. Asked for the termination of Mr. Brown to be reversed. Gail Schechter Read a letter on behalf of Dr. Bernard Lafayette in support of Kevin Brown. Watch Harris Miller Voiced his opposition to the termination of Community Services Manager, Kevin Brown. Believes his termination was part of a plan to eliminate important services from low-income and at-risk youth. Asked City Council to revert the City’s decision to terminate Mr. Brown. Watch Michele Hays Voiced her support for Community Services Manager, Kevin Brown. She stated that during Mr. Brown's tenure, violence in Evanston has been reduced. Asked City Council to reinstate Kevin Brown. Watch Liz Ribeiro Voiced her opposition to the termination of Community Services Manager, Kevin Brown. Said the decision to terminate Mr. Brown is one that is rooted in racial inequity. She volunteered to pay the parking tickets given to Mr. Browns teams. Asked City Council to reinstate Kevin Brown so he can continue to do his work of racial equity. Watch Doreen Price Talked about service animals. Watch Brenda Grier Asked City Council to reinstate Community Services Manager, Kevin Brown. Said she shared a similar experience while working for the Evanston Police Department back in the 80’s and being asked to resign without reason. Watch Harold Daniels Asked City Council to reinstate Community Services Manager, Kevin Brown. Claims the terms of the termination of Mr. Brown are frivolous and no basis for terminating him for parking tickets. Watch Mary Rosinski Voiced her support for Community Services Manager, Kevin Brown. Watch Ray Friedman Said that City Council is making decisions on behalf of residents and only seeks input from residents after those decisions have been made. He asked the City Council to consult with residents before making any decisions that affect the community. Watch Albert Gibbs Talked about the proposed 2020-21 City budget. Asked City Council to reinstate Community Services Manager, Kevin Brown. Watch Betty Ester Voiced her support for Community Services Manager, Kevin Brown. Watch Candace Austin Believes there is a deliberate attempt to dismantle the Youth and Young Adult Program. Watch M1.Page 27 of 975 Allie Harned Voiced her support for Community Services Manager, Kevin Brown. Requested an independent investigation be conducted for the termination of Kevin Brown. Watch Jean-Marie Freise Voiced her support for Community Services Manager, Kevin Brown. Watch Dale Griffin Voiced his support for Community Services Manager, Kevin Brown. Watch Angalia Bianca Voiced her support for Community Services Manager, Kevin Brown. Would like to see a report on the amount of tickets issued to city employees and have the report broken down by categories including race and employment status. Watch Belinda McKinley Voiced her support for Community Services Manager, Kevin Brown. Said Mr. Brown and his team have done an incredible job for the Youth and Young Adult Program. She asked the City Council to reinstate Kevin Brown. Watch Brittany Tepora Voiced her support for Community Services Manager, Kevin Brown. Doesn’t understand why the City would give tickets to its own staff while on the job. Said the payments of tickets had accrued over a three year period and only recently resurfaced and ended with the termination of Mr. Brown. Called for an independent investigation into the termination of Mr. Brown. Watch Darlene Cannon Claimed Mayor Hagerty attempted to portray Kevin Brown in an unflattering manner. Watch Nicolette Jones Voiced her support for Community Services Manager, Kevin Brown. She claims politics were the cause of Mr. Browns termination. Watch Anthony Jones Voiced his support for Community Services Manager, Kevin Brown. Asked City Council to reinstate Mr. Brown. Watch Roger Williams Opposed the termination of Community Services Manager, Kevin Brown. Praised the work done by Mr. Brown and the Youth and Young Adult Division in assisting at-risk youth in Evanston. Watch Priscilla Giles Urged caution to minorities who have been praised by City Council. Watch Rick Marsh Voiced his support for Community Services Manager, Kevin Brown. Said the work Mr. Brown has done in the Evanston community has had a meaningful impact on the lives of the youth in the community. Asked City Council to reinstate Mr. Brown. Watch Grace Patino Voiced her support for Community Services Manager, Kevin Brown. Asked for a thorough, independent investigation into the allegations Watch M1.Page 28 of 975 of the Youth and Young Adult Division being ticketed unfairly. Liz Brieva Voiced her support for Community Services Manager, Kevin Brown. Commended the work Mr. Brown has done for the youth in Evanston. Inquired about the intended consequences Mr. Brown’s absence will have on the community. Watch Char Henry Voiced her support for Community Services Manager, Kevin Brown. Asked City Council to reinstate Mr. Brown. Watch Cathleen Mccann Talked about the parking issues in Evanston. She doesn’t see a justifiable reason why Mr. Brown would be terminated over parking tickets. Encouraged City Council to resolve the matter and reinstate Mr. Brown. Watch Bennett Johnson Voiced her support for Community Services Manager, Kevin Brown. Watch Ken Westbrooks Voiced his support for Community Services Manager, Kevin Brown. Doesn’t believe parking tickets were the reason for terminating Mr. Brown. Claims there is an undisclosed personal issue that caused Mr. Brown’s termination. Watch Rudy Meo Voiced his support for Community Services Manager, Kevin Brown. He said Mr. Brown has a unique ability to empathize with those in need in the community. Praise the work done by Mr. Brown and asked the City Council to reinstate Mr. Brown. Watch Rob Pressoir Voiced his support for Community Services Manager, Kevin Brown. Watch Stacey Moragne Jr. Voiced his support for Community Services Manager, Kevin Brown. Praised Kevin Brown for helping keep the youth off the streets. Watch Geary Kull Voiced his support for Community Services Manager, Kevin Brown. He said Mr. Brown has done a remarkable service to the community and any community would be lucky to have an individual like Mr. Brown serving their community. Watch Devon Reid Shared his opinion relating to the termination of Kevin Brown. Claimed there is a pattern of racial inequity in the city. Watch Pastor Nabors Pastor Nabors said the reputation of Community Services Manager, Kevin Brown has been sullied and doesn’t believe the City will reinstate Mr. Brown to his role. Regardless of the outcome, he believes Kevin Brown to be one of the most outstanding individuals he has ever met. Urged the residents of Evanston to help keep Mr. Brown from leaving the Evanston community. Watch M1.Page 29 of 975 Special Order of Business SP1. Ordinance 141-O-19, Authorizing the City Manager to Execute a Lease of City-Owned Real Property Located at 633 Howard Street with 633 Outpost, LLC, doing business as “Estación” City Council adopted Ordinance 141-O-19 authorizing the City Manager to negotiate the lease of City-owned property located at 633 Howard Street. For Action Passed 8-1 Ald. Suffredin voted “No” Motion: Ald. Rainey Second: Ald. Rue Simmons Watch SP2. Ordinance 149-O-19, Approval of Fiscal Year 2020 Budget City Council adopted Ordinance 149-O-19, approving the Fiscal Year 2020 Budget of the City of Evanston in the amount of $320,709,227. The budget is funded through a variety of revenue sources, including property taxes. Motion to keep the parking rate in the Central St Business District at $1.50/hr for the 2020 calendar year. Failed 2-7 For Introduction Passed 9-0 Motion: Ald. Rue Simmons Motion: Ald. Revelle Second: Ald. Suffredin Watch SP3. Resolutions 100-R-19 through 115-R-19 - Debt Service Property Tax Abatements City Council adopted Resolutions 100-R-19 through 115-R-19 by the City Council, abating in the amount of $5,711,746 property taxes levied for the year 2019 to pay principal and interest on general obligation corporate purpose bonds. These resolutions can be introduced in one motion as stated above and approved through a single roll call vote. For Action Passed 9-0 Motion: Ald. Rue Simmons Second: Ald. Braithwaite Watch M1.Page 30 of 975 SP4. Ordinance 99-O-19, Adding Section 20 to Establish the “Adult Use Cannabis Retailers’ Occupation Tax” City Council adopted Ordinance 99-O-19 “Amending Title 3, Chapter 2, “Municipal Occupation Taxes” of the City of Evanston by Adding a New Section 20 ‘Adult Use Cannabis Retailers’ Occupation Tax’.” For Introduction Passed 9-0 Motion: Ald. Fiske Second: Ald. Braithwaite Watch SP5. Ordinance 136-O-19, 2019 City of Evanston Tax Levy City Council adopted Tax Levy Ordinance 136- O-19, which levies the annual property tax for General Operations, Human Services Fund, Illinois Municipal Retirement Fund (IMRF), Police and Fire Pension Funds, and the Solid Waste Fund totaling $34,851,018 as extended (including 3% loss factor). This represents an increase of 10.8% over the 2018 levy of $31,458,362 as extended. For Introduction Passed 9-0 Motion: Ald. Braithwaite Second: Ald. Fiske Watch SP6. Ordinance 137-O-19, General Assistance 2019 Tax Levy City Council adopted Tax Levy Ordinance 137- O-19, which levies the annual property tax for General Assistance in the amount of $1,113,402 as extended (including 3% loss factor). This represents an increase of 21.2% over the 2018 levy of $918,367 as extended. For Introduction Passed 9-0 Motion: Ald. Wynne Second: Ald. Rue Simmons Watch SP7. Ordinance 138-O-19, 2019 Evanston Library Fund Tax Levy City Council adopted Tax Levy Ordinance 138-O-19, per Library Board action on October 27, 2019 which levies the annual property tax for the Evanston Public Library in the amount of $7,476,289 as extended (including 3% loss factor). This represents an increase of 8.5% over the 2018 levy of $6,887,755 as extended. For Introduction Passed 6-3 Ald. Suffredin, Rainey and Fleming voted “No” Motion: Ald. Wilson Second: Ald. Rue Simmons Watch M1.Page 31 of 975 SP8. Ordinance 139-O-19, Special Service Area #4 2019 Tax Levy City Council adopted Tax Levy Ordinance 139- O-19, which levies the annual property tax for Special Service Area #4 in the amount of $592,665 ($610,995 as extended including loss factor of 3%). This represents an increase of 14.1% over the 2018 Levy of $525,000 ($535,714 as extended). For Introduction Passed 9-0 Motion: Ald. Rue Simmons Second: Rainey Watch SP9. Ordinance 140-O-19, Special Service Area #6 2019 Tax Levy City Council adopted Tax Levy Ordinance 140- O-19, which levies the annual property tax for Special Service Area #6 in the amount of $221,000 ($227,835 as extended including a loss factor of 3%). This represents a 1.0% increase over the 2018 Levy as extended of $225,420. For Introduction Passed 9-0 Motion: Ald. Suffredin Second: Ald. Rue Simmons Watch SP10. Ordinance 154-O-19, Amending Various Chapters of Title 10, “Motor Vehicles and Traffic” Regarding Parking Violations City Council adopted Ordinance 154-O-19, amending various Chapters of Title 10, "Motor Vehicles and Traffic" regarding parking violations. The Ordinance will realign parking fines in phases over the next two years with the maximum increase to a single violation being $10. The proposed realignment affects many of the lesser issued citations and is recommended to ensure consistency and uniformity among the various citation types. Additional amendments to the code in this ordinance improve the organization of the sections and simplify where the fines can be found (example: Snow Parking Ban - the fee stays the same, but the information is moving Sections). For Introduction Passed 9-0 Motion: Ald. Revelle Second: Ald. Rainey Watch SP11. Ordinance 147-O-19, Administrative Tow Penalty City Council adopted Ordinance 147-O-19, an ordinance amending Title 10, Chapter 6 "To add an administrative penalty under certain circumstances involving a vehicle seizure and impoundment". For Introduction Passed 7-1 Ald. Wynne absent and Ald. Rue Simmons voted “No” Motion: Ald. Rainey Second: Ald. Rue Simmons Watch M1.Page 32 of 975 SP12. Ordinance 150-O-19, Amending City Code Subsection 9-2-3 to Add Fire Department Emergency Incident Cost Recovery Fees City Council adopted Ordinance 150-O-19, Amending City Code Subsection 9-2-3 to Add Fire Department Emergency Incident Cost Recovery Fees. For Introduction Passed 8-0 Ald. Wynne absent for vote Motion: Ald. Fleming Second: Ald. Rue Simmons Watch SP13. Ordinance 151-O-19, Amending the Amusement Tax from 4% to 5% City Council adopted Ordinance 151-O-19, amending the amusement tax to increase the rate assessed from 4% to 5% of the admission fee or charge, effective on January 1, 2020. For Introduction Passed 8-1 Ald. Suffredin voted “No” Motion: Ald. Fiske Second: Ald. Rainey Watch Motion to remove from the table Ordinance 51-O-19 and place at the next Administration & Public Works meeting. Passed 9-0 Motion: Ald. Rainey Second: Ald. Wilson Watch Call of the Wards Ward 1: No Report Watch Ward 2: Referral to staff to review and bring back an agenda item pertaining to the application of two organizations that were unable to attend a previous Community Development Block Grant meeting. Watch Ward 3: No Report Watch M1.Page 33 of 975 Ward 4: Shared his thoughts about public comment and the concerns of the residents. Watch Ward 5: Praised the work of Kevin Brown and the Youth and Young Adult Division. Watch Ward 6: No Report Watch Ward 7: No Report Watch Ward 8: No Report Watch Ward 9: Made a referral to the Affordable Housing Plan Steering Committee to create an agenda item that looks into waiving city fees for accessible dwelling units. Made a referral to Human Services to review the City’s HR Manual. Made a referral to Economic Development to research a solution and provide small business owners with a space in which they can sell their products with other small business owners. 9th Ward Holiday Party & Coat Drive on Friday, December 13 at 6:00 p.m. at the Oldershaw Hall of St. Nicholas Church Watch Adjournment Ald. Wilson made a motion to adjourn the City Council meeting, with Ald. Fleming seconding that motion. Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned. M1.Page 34 of 975 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, November 25th, 2019 Present: Alderman Fiske Alderman Revelle Alderman Braithwaite Alderman Rainey Alderman Wynne Alderman Fleming Alderman Wilson Alderman Suffredin Alderman Rue Simmons (9) Absent: Presiding: Mayor Stephen Hagerty Devon Reid City Clerk M1.Page 35 of 975 Mayor’s Public Announcements Mayor Hagerty on behalf of the City shared his deepest condolences to the family of Donna Ferrill. She was a long time staff member of the City Collector’s Office who passed away unexpectedly on November 22, 2019. Memorial visitation at Friendship Baptist Church 2201 Foster Street Evanston, IL 60201 Saturday, November 30th from 11:30 a.m. until time of memorial service at 12:00 noon. Watch City Manager’s Public Announcements City Manager Erika Storlie had no announcements. Watch City Clerk’s Communications City Clerk Reid acknowledged several public comments submitted in support of Community Services Manager, Kevin Brown, as well as the Evanston Public Library and cannabis ordinance. Watch Public Comment Lori Keenan Voiced her support for Community Services Manager, Kevin Brown. Talked about the parking tickets that are issued to residents and believes the policy needs to be reviewed and changed. Watch Laurie McFarlane Doesn’t support the sale of alcohol at the Welsh-Ryan Arena. Asked City Council to vote against the liquor license ordinance. Watch Mike Vasilko Requested City Council to reinstate Kevin Brown to his position as Community Service Manager. Opposed any new proposed taxes for Evanston residents. He said low-income and minority communities are being forced to leave Evanston because they can’t afford the taxes. Supports the proposed budget for the Evanston Public Library. Wants City Council to request the twelve million dollar in contributions pledged by Friends of Robert Crown. Watch Kenneth Proskie Voiced his concerns over Ordinance 51-O-19 Watch Kamm Howard Voiced his support for the reparations commission that is being created in Evanston. Said the legislation will help amend past Watch M1.Page 36 of 975 injustices done to African-Americans. Mary Rosinsky Opposed the R-1 Liquor License at Welsh-Ryan arena. Asked City Council to oppose the liquor license. Watch Yvi Russel Shared her questions regarding Ordinance 135-O-19 and would like city staff to provider her answers. She is opposed to the R-1 Liquor License at Welsh-Ryan arena due to safety issues. Watch James Engleman Asked City Council to establish a fund for the Street Prevention Committee because of their hard work. Watch Ray Friedman Would like to have a balanced city budget and doesn’t want the city to continue to be financed by bonds. Asked for a dialogue between residents and city staff to discuss agenda items. Watch Misty Witenberg Shared her concerns over the new Ethics Ordinance. Talked about governmental immunity that is given to City Council members. Watch Oliver Ruff Expressed his desire to see Community Services Manager, Kevin Brown reinstated to his position because it is crucial to the community. Voiced his support for the allocation of taxes from cannabis sales to be used towards reparations fund. Watch Max Overholt Shared his concerns over encryption of police radio communication. Watch Neticia Waldron Voiced her support of Resolution 126-R-19 which establishes a funding source for reparations in Evanston. Watch Betty Esther Wanted to correct her previous statement made during the November 18 City Council meeting regarding the city tax levy. Watch Pricilla Giles Said the termination of Kevin Brown will be a travesty on the City of Evanston and will leave a bad mark on Mr. Brown future employment potential. Watch Dariel Taylor Voiced her support of Resolution 126-R-19 which establishes a funding source for reparations in Evanston. Watch Doug Sharp Voiced his support of Resolution 126-R-19 which establishes a funding source for reparations in Evanston. Said this is the first step in addressing the loss of wealth and opportunity taken from African-Americans. Watch Elliot Zashin Asked City Council to consider placing some of the new revenue generated by the new Real Estate Transfer Tax into the Affordable Housing Fund. Watch M1.Page 37 of 975 Albert Gibbs Believes the increase in taxes in Evanston is an attack on the less fortunate who can’t afford them and a way to drive minority communities out of Evanston. Watch Doreen Price Shared her views on the current state of the city. Watch Gail Schecter Voiced her support for Community Services Manager, Kevin Brown and asked for an investigation to be conducted on Parks & Recreations Director Lawrence Hemingway. Wants City Council to consider the benefit for the community in maintaining Mr. Brown in his current leadership position. Would like City Council to investigate the sexual harassment allegations brought against Director Hemingway by former staff member Porsha Davis. Watch Daniel Featherson Voiced his support of Resolution 126-R-19 which establishes a funding source for reparations in Evanston. Said it will provide an opportunity to bring equity to the city. It would allow businesses to hire individuals who were previously convicted of crimes. Watch Trisha Connolly Talked about Robert Crown and the donations that are yet to be provided to the city. Questioned why the city would increase taxes rather than develop a plan to provide affordable housing. Watch Dino Robinson Voiced her support for Community Services Manager, Kevin Brown. He also shared his support of Resolution 126-R-19 to establish a funding source for reparations in Evanston. Watch Arthur Anderson Voiced his support for the Certificate of Appropriateness for 1040 Hinman Avenue. Watch M1.Page 38 of 975 Public Hearing: PH1. Public Hearing: Downtown Evanston SSA #4 Re-Establishment, Central Street Designation #7 and #8 Watch Public Hearing Public Comment: Mike Vasilko Would like city staff to explain the amount of taxes residents and merchants would be charged, as well as how the money would be spent. Watch Chung Pyong Strongly opposed the SSA #7. Said there are senior citizens who will not be able to afford the additional taxes. Watch Dan Kelch Voiced his support for the SSA renewal. He said the organization has done excellent work in mainiting the Central Street areas for visitors and customers and for those reasons he is in support of the SSA. Watch Tom Erd Voiced his support for SSA #7 and #8 because he wants to increase awareness of Central Street to residents. Watch Samania Rockinger Said there was misinformation surrounding the SSA and how it works. Invited residents to visit the website that explains the benefits of the SSA. Said the proposal was developed to optimize investment in the business district without burdening the residents. Watch M1.Page 39 of 975 Special Order of Business SP1. Application for Appeal to the City Council of Preservation Commission Decision Denying Certificate of Appropriateness for 1040 Hinman Avenue to Install 18 Solar Panels on the Roof The City Council shall either affirm, modify or reverse the decision of the Preservation Commission. Motion to reverse the decision of the Preservation Commission. Passed 9-0 For Action Passed 9-0 to reverse the decision of the Preservation Commission. Motion: Ald. Wynne Second: Ald. Wilson Motion: Ald. Rainey Second: Ald. Rue SImmons Watch SP2. Resolution 126-R-19, Establishing a City of Evanston Funding Source Devoted to Local Reparations City Council adopted Resolution 126-R-19, establishing the City of Evanston Reparations Fund and creating a revenue source for the fund. Starting on January 1, 2020 all recreational cannabis retailers tax will be transferred to the Reparations Fund until the fund has reached $10 million in revenue from this source. The Reparations Subcommittee is currently working to determine how the Reparations fund dollars will be utilized in the future. Funds will be deposited into the Reparations Fund (Account 177.15.1595.51598). For Action Passed 8-1 Ald. Suffredin voted “No” Motion: Ald. Rue Simmons Second: Ald. Braithwaite Watch M1.Page 40 of 975 Consent Agenda M1. Approval of the Minutes from the Special City Council Meeting on October 26, 2019 and the Regular City Council Meeting on November 11, 2019 For Action Approved on Consent Agenda Motion: Ald. Braithwaite Second: Ald. Rue Simmons Watch SP3. Ordinance 99-O-19, Adding Section 20 to Establish the “Adult Use Cannabis Retailers’ Occupation Tax” City Council adopted Ordinance 99-O-19 “Amending Title 3, Chapter 2, “Municipal Occupation Taxes” of the City of Evanston by Adding a New Section 20 ‘Adult Use Cannabis Retailers’ Occupation Tax’”. Motion to amend the resolution to state that this stream of revenue will go to the “reparations fund” as opposed to the “general fund” Passed 8-1 Ald. Suffredin voted “No” For Action Passed 8-1 Ald. Suffredin voted “No” Motion: Ald. Fiske Second: Ald. Rue Simmons Motion: Ald. Rainey Second: Ald. Rue Simmons Watch SP4. Ordinance 136-O-19, 2019 City of Evanston Tax Levy City Council adopted Tax Levy Ordinance 136-O19, which levies the annual property tax for General Operations, Human Services Fund, Illinois Municipal Retirement Fund (IMRF), Police and Fire Pension Funds, and the Solid Waste Fund totaling $34,851,018 as extended (including 3% loss factor). This represents an increase of 10.8% over the 2018 levy of $31,458,362 as extended. For Action Passed 7-2 Ald. Suffredin and Fleming voted “No” Motion: Ald. Braithwaite Second: Ald. Wynne Watch SP5. Ordinance 137-O-19, General Assistance 2019 Tax Levy City Council adopted Tax Levy Ordinance 137-O19, which levies the annual property tax for General Assistance in the amount of $1,113,402 as extended (including 3% loss factor). This represents an increase of 21.2% over the 2018 levy of $918,367 as extended. For Action Approved on Consent Agenda M1.Page 41 of 975 SP6. Ordinance 138-O-19, 2019 Evanston Library Fund Tax Levy City Council adopted Tax Levy Ordinance 138-O-19, per Library Board action on October 27, 2019 which levies the annual property tax for the Evanston Public Library in the amount of $7,476,289 as extended (including 3% loss factor). This represents an increase of 8.5% over the 2018 levy of $6,887,755 as extended. For Action Passed 6-3 Alds. Suffredin, Rainey and Fleming voted “No” Motion: Ald. Wynne Second: Ald. Braithwaite Watch SP7. Ordinance 139-O-19, Reestablished Special Service Area #9 (successor to SSA #4) 2019 Tax Levy City Council adopted Tax Levy Ordinance 139-O19, which levies the annual property tax for reestablished Special Service Area #9 (successor to SSA #4) in the amount of $592,665 ($610,995 as extended including loss factor of 3%). This represents an increase of 14.1% over the 2018 Levy of $525,000 ($535,714 as extended). For Action Approved on Consent Agenda SP8. Ordinance 140-O-19, Special Service Area #6 2019 Tax Levy City Council adopted Tax Levy Ordinance 140-O19, which levies the annual property tax for Special Service Area #6 in the amount of $221,000 ($227,835 as extended including a loss factor of 3%). This represents a 1.0% increase over the 2018 Levy as extended of $225,420. For Action Approved on Consent Agenda SP9. Ordinance 147-O-19, Administrative Tow Penalty City Council adopted Ordinance 147-O-19, an ordinance amending Title 10, Chapter 6 "To add an administrative penalty under certain circumstances involving a vehicle seizure and impoundment." For Action Approved on Consent Agenda M1.Page 42 of 975 SP10. Ordinance 149-O-19, Approval of Fiscal Year 2020 Budget City Council adopted Ordinance 149-O-19, approving the Fiscal Year 2020 Budget of the City of Evanston in the amount of $320,709,227. The budget is funded through a variety of revenue sources, including property taxes. For Action Passed 7-2 Ald. Suffredin and Fleming voted “No” Motion: Ald. Wilson Second: Ald. Rue Simmons Watch SP11. Ordinance 150-O-19, Amending City Code Subsection 9-2-3 to Add Fire Department Emergency Incident Cost Recovery Fees City Council adopted Ordinance 150-O-19, Amending City Code Subsection 9-2-3 to Add Fire Department Emergency Incident Cost Recovery Fees. For Action Approved on Consent Agenda SP12. Ordinance 151-O-19, Amending the Amusement Tax from 4% to 5% City Council adopted Ordinance 151-O-19, amending the amusement tax to increase the rate assessed from 4% to 5% of the admission fee or charge, effective on January 1, 2020. For Action Approved on Consent Agenda SP13. Ordinance 154-O-19, Amending Various Chapters of Title 10, “Motor Vehicles and Traffic” Regarding Parking Violations City Council adopted Ordinance 154-O-19, amending various Chapters of Title 10, "Motor Vehicles and Traffic" regarding parking violations. The Ordinance will realign parking fines in phases over the next two years with the maximum increase to a single violation being $10. The proposed realignment affects many of the lesser issued citations and is recommended to ensure consistency and uniformity among the various citation types. Additional amendments to the code in this ordinance improve the organization of the sections and simplify where the fines can be found (example: Snow Parking Ban - the fee stays the same, but the information is moving Sections). For Action Approved on Consent Agenda M1.Page 43 of 975 A2. Contract Extension with Cannon Cochran Management Services Inc. (CCMSI) for Third Party Administration of General Liability and Worker’s Compensation Claims City Council approved a one-year extension for the purchase of claims administration services from Cannon Cochran Management Services Inc. (CCMSI) for automobile liability, general liability, and worker’s compensation claims at a cost of $93,500 for the contract year January 1, 2020 through December 31, 2020. Funding for this purchase will be from the FY 2020 Insurance Fund (Account 605.99.7800.62266) in the amount of $93,500 ($120,000 to be proposed during the budget process in anticipation of any true-up fees that may be incurred). For Action Approved on Consent Agenda A3. Contract Award with Hacienda Landscaping, Inc. for the Harbert Park Renovations (Bid No. 19-52) City Council authorized the City Manager to execute a contract for the Harbert Park Renovation Project with Hacienda Landscaping Inc. (17840 Grove Road, Minooka, IL 60447) in the amount of $899,300. Funding will be provided as follows: $229,300 in 2019 General Obligation Bonds; $100,000 in 2020 General Obligation Bonds; $100,000 in Good Neighbor Funds; $150,000 in Neighborhood Improvement Funds; and $320,000 in grant funds from the Open Space Lands Acquisition and Development program. Further information is included in the transmittal memorandum. For Action Passed 8-0 Ald. Wynne was absent for the vote Motion: Ald. Rue Simmons Second: Ald. Braithwaite Watch A4. Contract Award with Terra Engineering Ltd. for the McCulloch Park Renovations Project (RFP No. 19-53) City Council authorized the City Manager to execute a contract for landscape architectural and engineering services related to the McCulloch Park Renovation Project (RFP No. 19-53) with Terra Engineering Ltd. (225 W. Ohio Street, 4th Floor, Chicago, IL 60654) in the amount of $90,969. Funding will be provided from the 2019 General Obligation Bonds (Account 415.40.4119.65515 – 519004) which has an FY 2019 budget of $100,000, all of which is remaining. For Action Approved on Consent Agenda M1.Page 44 of 975 A5. Contract Award with Motorola Solutions for Police Radio and 911 Phone System Upgrade City Council authorized the City Manager to approve the sole source purchase with Motorola Solutions (1309 East Algonquin Road., Schaumburg, IL 60196)for 911 Center upgrades to include Police Radio and 911 Phone System in the amount of $1,753,411.39. Funding for the purchase of new radios will come from the FY 2020 E911 Fund Budget (Account 205.22.5150.65515) Other Improvements, which has a budget of $534,163. Maintenance expenses will be funded from the Service Agreements/Contracts line item (Account 205.22.5150.62509), which has a budget of $305,000. For Action Approved on Consent Agenda A6. Contract Award with Kandu Construction, Inc. for Fire Station No. 1 Bunk Room Renovations (Bid 19-55) City Council authorized the City Manager to execute a contract for the Fire Station No. 1 Bunk Room Renovations (Bid 19-55) with Kandu Construction, Inc. (8055 N. Ridgeway Ave., Skokie, IL), in the amount of $83,000. Funding will be provided from the Capital Improvement Program 2019 General Obligation Bonds (Account 415.40.4119.65515 - 619007). This account has an FY 2019 budget of $150,000, of which $142,100 is remaining. For Action Approved on Consent Agenda A7. Contract With SP+ Municipal Services for the Management and Operation of Three Self-Park Facilities (RFP 19-56) City Council authorized the City Manager to enter into a one-year contract with SP+ Municipal Services (“SP+”) (200 E Randolph St Suite 5475, Chicago, IL 60601) for the management and operation of the three city-owned parking garages in the amount of $1,466,025.Funding for this contract will be split from the three garage funds in the FY 2020 Parking Fund: $472,708 for Church Street Garage (Account 505.19.7025.62400), $495,062 for Sherman Garage (Account 505.19.7036.62400), $498,255 for Maple Garage (Account 505.19.7037.62400). For Action Approved on Consent Agenda M1.Page 45 of 975 A8. Contract Renewal with Amita (Presence) Behavioral Health for Mental Health Services City Council authorized the City Manager to renew the Service Provider Agreement between Amita Behavioral Health (Presence Health) and the City of Evanston for the provision of 24-hour crisis line access, mental health crisis intervention and various community outreach and education services at a cost of $143,333.00. The Agreement is dated January 1, 2020 to December 31, 2020. Funding is provided by the Human Services Fund Community Outreach Program line item (Account 176.24.2445.62491). For Action Approved on Consent Agenda A9. Sole-Source Purchase of Laptop Vending Machine for the Robert Crown Community Center Library Branch City Council approved the sole-source purchase for a laptop vending machine to serve library patrons at the new Robert Crown Community Center (RCCC) Library Branch from Murphy Security Solutions (8753 W. Cermak Road, North Riverside, IL 60546) in the amount of $27,390. Funding for this purchase will be from the FY 2019 Robert Crown Construction - IT Computer Hardware Fund (Account 416.40.4160.65555 - 616017). For Action Approved on Consent Agenda A10. Change Order No. 1 for 2019 CIPP Sewer Rehabilitation Contract B (Bid No. 19-42) City Council authorized the City Manager to execute Change Order No. 1 to the Construction Contract agreement for the 2019 CIPP Sewer Rehabilitation Contract B (Bid No. 19-42) with Insituform Technologies USA, LLC (17988 Edison Avenue, Chesterfield, IL 63005) increasing the contract amount by $48,868 and extending the completion date by an additional 113 days. This will increase the total contract amount from the current contract price of $339,995.70 to $388,863.70 and extend the current completion date from December 9, 2019 to March 31, 2020. Funding for this project is from Sewer Fund (Account No. 515.40.4535.62461 – 419004), which has an FY 2019 budget of $700,000 for this work, of which $351,525.65 is remaining and will be rolled over to FY 2020. Funding for the additional cost will be from the Sewer Fund – Emergency Sewer Repairs (Account 515.40.4535.65515), which has an FY 2019 budget of $75,000, of which $75,000 is remaining. M1.Page 46 of 975 For Action Approved on Consent Agenda A11. Resolution 118-R-19, Agreement for City Wide Rodent Control with Rose Pest Solutions, Inc. City Council adopted Resolution 118-R-19, authorizing the City Manager to sign a 2 year agreement with Rose Pest Solutions for the provision of rodent control services for residential properties and public places in the City of Evanston. The amounts for these services are $86,320.08 for a period of January 1, 2020 to December 31, 2020 and $86,320.08 for a period of January 1, 2021 to December 31, 2021. Funding is provided by the Illinois Vector Surveillance Grant (Account 100.24.2435.62471) and Rodent Control line item (Account 100.24.2435.62606). For Action Approved on Consent Agenda A12. Resolution 119-R-19, Authorizing the City Manager to Sign a Local Agency Agreement with the Illinois Department of Transportation for the Howard Street Resurfacing Project and Authorizing an Intergovernmental Agreement with the City of Chicago City Council adopted Resolution 119-R-19, Authorizing the City Manager to Sign a Local Agency Agreement for Federal Participation with the Illinois Department of Transportation for the Howard Street Resurfacing and other Capital Improvements Project and Authorizing the Execution of the Intergovernmental Agreement with the City of Chicago. Funding will be provided as follows: $898,000 in 2020 General Obligation Bond funds; $1,691,384 in 2021 General Obligation Bond funds; $1,518,487 from the Water Fund; $535,275 from the Sewer Fund; $6,556,874 in federal Surface Transportation Program grant funds; and $217,516 from the City of Chicago transferred directly to the City of Evanston. Further information is included in the transmittal memorandum. For Action Approved on Consent Agenda A13. Ordinance 159-O-19 “Establishing Special Service Area No. 7 in the City of Evanston” City Council adopted Ordinance 159-O-19, “Establishing Special Service Area No. 7 in the City of Evanston”, which is intended to provide marketing as well as aesthetic and streetscape improvements such as signage, lighting, landscaping, and holiday decorations for the commercial corridors Central Street (Hartrey Ave. to Eastwood Ave.) and Green Bay Road M1.Page 47 of 975 (Lincoln St. to Isabella St.). The ordinance establishes the geographic boundaries, duration, and tax cap for the Special Service Area (SSA). For Introduction Approved on Consent Agenda A14. Ordinance 161-O-19 Authorizing the Termination of Special Service Area #4 and the Re-establishment of the Special Service Area as Special Service Area #9 in the City of Evanston City Council adopted Ordinance 161-O-19, authorizing the termination of Special Service Area (SSA) #4 and the Re-establishment of the Special Service Area as Special Service Area #9 (Downtown Evanston). For Introduction Approved on Consent Agenda A15. Ordinance 162-O-19, Tax Levy for Proposed East Central Street SSA #7 City Council adopted Tax Levy Ordinance 162-O19, which levies the annual property tax for proposed Special Service Area #7 in the amount of $154,800 ($159,444 as extended including loss factor of 3%). For Introduction Approved on Consent Agenda A16. Ordinance 160-O-19 “Establishing Special Service Area No. 8 in the City of Evanston” City Council adopted Ordinance 160-O-19, “Establishing Special Service Area No. 8 in the City of Evanston”, which is intended to provide marketing as well as aesthetic and streetscape improvements such as signage, lighting, landscaping, and holiday decorations for the commercial corridors Central Street (Ewing Ave. to central Park Ave.). The ordinance establishes the geographic boundaries, duration, and tax cap for the Special Service Area (SSA). For Introduction Approved on Consent Agenda M1.Page 48 of 975 A17. Ordinance 163-O-19, Tax Levy for Proposed West Central Street SSA #8 City Council adopted Ordinance 163-O-19, which levies the annual property tax for proposed Special Service Area #8 in the amount of $60,200 ($62,002 as extended including loss factor of 3%). For Introduction Approved on Consent Agenda A18. Ordinance 168-O-19, Amending Various Sections of Title 10, Chapter 11, Section 12 “Parking Meter Zones” City Council adopted Ordinance 168-O-19, Amending Title 10, Chapter 11, Section 12 “Parking Meter Zones” removing the hours of paid parking on Sundays. For Introduction Approved on Consent Agenda A19. Ordinance 164-O-19, Lease Agreement with Enterprise Rent-A-Car for Commercial Space in the City Owned Parking Garage at 1780 Maple Avenue City Council adopted Ordinance 164-R-19, authorizing the City Manager to execute a ten (10) year lease with Enterprise RentA-Car for commercial space in the City owned parking garage at 1780 Maple Avenue. An affirmative vote of two-thirds (2/3) of the elected Aldermen is required to adopt the Ordinance. City Manager requests suspension of the rules for Introduction and Action at the November 25, 2019 meeting as the lease renewal is scheduled to commence December 1, 2019. For Introduction and Action Approved on Consent Agenda A20. Ordinance 169-O-19, Class D Liquor License Increase for Old Neighborhood Grill City Council adopted Ordinance 169-O-19, amending Class D Liquor License from fifty-nine (59) to sixty (60) for Old Neighborhood Grill Inc., d/b/a Old Neighborhood Grill, 2902 Central Street, Evanston, IL 60201. Alderman Suffredin requests suspension of the rules for Introduction and Action at the November 25, 2019 City Council Meeting. Motion: Ald. Suffredin Second: Ald. Revelle Watch M1.Page 49 of 975 Motion to suspend the rules for Introduction and Action Passed 9-0 For Introduction and Action Passed 9-0 Motion: Ald. Suffredin Second: Ald. Revelle A21. Ordinance 117-O-19, Approving First Amendment to Tax Increment Redevelopment Plan and Project for the Howard and Ridge Redevelopment Project Area City Council adopted Ordinance 117-O-19, approving First Amendment to Tax Increment Redevelopment Plan and Project for the Howard and Ridge Redevelopment Project Area. For Action Approved on Consent Agenda A22. Ordinance 118-O-19, Designating the First Amended Howard and Ridge Redevelopment Project Area Pursuant to the Tax Increment Allocation Redevelopment Act City Council adopted Ordinance 118-O-19, designating the First Amended Howard and Ridge Redevelopment Project Area Pursuant to the Tax Increment Allocation Redevelopment Act. For Action Approved on Consent Agenda A23. Ordinance 119-O-19, Adopting Tax Increment Allocation Financing for the First Amended Howard and Ridge Redevelopment Project Area City Council adopted Ordinance 119-O-19, adopting Tax Increment Allocation Financing for the First Amended Howard and Ridge Redevelopment Project Area. For Action Approved on Consent Agenda M1.Page 50 of 975 A24. Ordinance 142-O-19, Amending City Code Section 7-12-17, City Waterworks System "Charges, Rates, Fees and Penalties" City Council adopted Ordinance 142-O-19, amending City Code Section 7-12-17 "Charges, Rates, Fees and Penalties," increasing the water meter charges and water rates by 5.4%. For Action Approved on Consent Agenda A25. Ordinance 143-O-19, Amending City Code Section 7-13-3 to Decrease Sewer User Rates City Council adopted Ordinance 143-O-19, amending City Code Section 7-13-3 to reduce the sewer user rate by 4.46%, from $3.39 to $3.24 per billing unit (100 cubic feet of water consumed). For Action Approved on Consent Agenda A26. Ordinance 145-O-19, Amending Various Sections of Title 10, Chapter 11 “Motor Vehicles and Traffic” Pertaining to Parking on Simpson Street City Council adopted Ordinance 145-O-19, amending various sections of Title 10, Chapter 11 “Motor Vehicles and Traffic” pertaining to parking on Simpson Street. For Action Approved on Consent Agenda A27. Ordinance 152-O-19, Amending Portions of the City Code Following the Enactment of the Illinois Cannabis Regulation and Tax Act to Address Possession of Recreational Marijuana and Associated Paraphernalia City Council adopted Ordinance 152-O-19, amending portions of the City Code following the enactment of the Illinois Cannabis Regulation and Tax Act to address possession of recreational marijuana and associated paraphernalia. For Action Approved on Consent Agenda M1.Page 51 of 975 A28. Ordinance 20-O-19, Amending Title 1, Chapter 10 "City of Evanston Code of Ethics and Board of Ethics" City Council adopted Ordinance 20-O-19 Amending City Code Title 1, Chapter 10 "City of Evanston Code of Ethics and Board of Ethics" and the Board of Ethics Rules. Motion to change the text under section 1-10-14 to read “within thirty (30) days after the alleged violation is known or should have been known” instead of “within thirty (30) days after the alleged violation.” Passed 9-0 Motion to add “or first class mail so elected by the complainant ” after the word “email” in section 1-10-14 B. Passed 9-0 For Action Passed 9-0 Motion: Ald. Revelle Second: Ald. Wilson Motion: Ald. Wilson Second: Ald. Fiske Watch A29. Ordinance 148-O-19 Amending City Code Title 8, Chapter 4, "Municipal Solid Waste" and Chapter 4 1/2 "Municipal Solid Waste Hauling License" City Council adopted Ordinance 148-O-19, amending City Code Title 8, Chapter 4, "Municipal Solid Waste" and Chapter 4 1/2 "Municipal Solid Waste Hauling License." For Introduction Passed 9-0 Motion: Ald. Rainey Watch A30. Ordinance 51-O-19, Amending City Code 3-4-6 “Classification and License Fees” to Add Class R-1 to the Liquor Code The Liquor License Commissioner recommends City Council adoption of Ordinance 51-O-19 which requests a proposed ordinance change to allow for alcoholic beverage sales at Welsh-Ryan arena. Motion to refer this item back to the Liquor Commission Ald. Revelle withdrew her motion Motion to refer the item back to APW for further discussion Passed 9-0 Motion: Ald. Fleming Second: Ald. Rainey Motion: Ald. Revelle Second: Ald. Fleming Motion: Ald. Wilson Second: Ald. Wynne Watch M1.Page 52 of 975 For Action Sent back to APW P1. Ordinance 158-O-19 Application for Major Zoning Relief to locate required parking more than 1000’ from a Multifamily Residence at 1570 Oak Ave. in the R6 General Residential District City Council adopted Ordinance 158-O-19 granting major zoning relief to lease 57 required off-street parking spaces more than 1,000 feet from the subject property (multifamily residence at 1570 Oak Ave.), in the R6 General Residential District.The applicant has complied with all zoning requirements, and meets all of the Standards for Major Variations for this district. For Introduction Passed 9-0 Motion: Ald. Fleming Second: Ald. Braithwaite Watch P2. Ordinance 157-O-19, Amending the Municipal Use Exemption in Section 6-7-4 City Council adopted amending Section 6-7-4 of the Zoning Ordinance, Municipal Use Exemption, to revise language related to the process and noticing of municipal use exemptions. For Introduction Approved on Consent Agenda APP1. For Reappointment to: Utilities Commission- Richard Shure For Action Approved on Consent Agenda M1.Page 53 of 975 Call of the Wards Ward 1: Ward meeting at the Evanston Public Library on December 3 from 7-9 p.m. Watch Ward 2: Ward meeting onThursday, December 12, 2019. Watch Ward 3: Office hours for Thursday, December 5 are from 7:30 - 10:00 a.m. at Brothers K Watch Ward 4: Referral for the Planning and Development Committee on how to address issues related to solar panels. Watch Ward 5: Referral to City Council to look at the proposal shared by Reclaim Evanston on affordable housing. December Ward meeting has been cancelled but there is a planned Christmas party. Watch Ward 6: No Report Watch Ward 7: Would like the resolution calling for the U.S. Government to support the Treaty on the prohibition of nuclear weapons to be placed as a Special Order of Business on December 9, 2019 City Council agenda. Watch Ward 8: Encouraged City Council members to search Levy Restaurants. Doesn’t support the increased revenue from the Real Estate Transfer Tax to be used for the Affordable Housing Fund. Watch Ward 9: Made a referral to the Legal Department to provide an update at the next APW meeting on private citizens recording conversation at Ward meetings. 9th Ward Holiday Party & Coat Drive on Friday, December 13 at 6:00 p.m. at the Oldershaw Hall of St. Nicholas Church. Made a referral to discuss snow removal at the next APW meeting. Watch Adjournment Ald. Wilson led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss agenda items regarding litigation and personnel. These agenda items are permitted subject to be considered in Executive Session and are an enumerated exception under the Open Meetings Act with the exception being 5 ILCS 120/2(a)(c)(1)(11). A roll call vote was taken and by a unanimous vote (9-0) City Council recessed into Executive Session. M1.Page 54 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Hitesh Desai, Chief Financial Officer CC: Tera Davis, Accounts Payable Coordinator Subject: Approval of the City of Evanston Payroll and Bills Date: December 9, 2019 Recommended Action: Staff recommends approval of the City of Evanston Payroll for the period of November 11, 2019 through November 24, 2019, in the amount of $2,805,998.59, Bills List for December 10, 2019, in the amount of $25,098,232.34 and credit card activity for the period ending October 26, 2019 in the amount of $190,011.08 Council Action: For Action Summary: Payroll – November 11, 2019 through November 24, 2019 $ 2,805,998.59 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – December 10, 2019 $22,292,233.75 General Fund Amount – Bills list $ 394,479.58 Advanced Checks - $ 160.00 $ 394,639.58 TOTAL AMOUNT OF BILLS LIST & PAYROLL $25,098,232.34 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid a penalty, or to take advantage of early payment discounts. Attachments: 12.10.2019 BILLS LIST FY19 October 25 2019 Statement A1.Page 55 of 975 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount 259711 - EYE MED VISION CARE 11/26/2019 12/10/2019 3,744.72 1 $3,744.72 123581 - GUARDIAN 11/22/2019 12/10/2019 18,230.13 106088 - METLIFE SMALL BUSINESS CENTER 11/21/2019 12/10/2019 20,661.33 2 $38,891.46 14261 - LA PRINCIPAL 11/21/2019 12/10/2019 4,000.00 103984 - PANINO'S 11/06/2019 12/10/2019 1,109.46 2 $5,109.46 12176 - EVANSTON REBUILDING WAREHOUSE 11/13/2019 12/10/2019 2,832.00 1 $2,832.00 105577 - WILMETTE PARK DISTRICT 11/19/2019 12/10/2019 1,000.00 1 $1,000.00 1 $1,000.00 17078 - FRANCIS J. ZEMAN JR.12/02/2019 12/10/2019 100.00 1 $100.00 17060 - PEGGY KEELEY 11/20/2019 12/10/2019 31.87 1 $31.87 14374 - ACCOUNTING PRINCIPALS 11/20/2019 12/10/2019 784.35 1 $784.35 103547 - MSF GRAPHICS, INC.11/20/2019 12/10/2019 567.20 1 $567.20 188147 - AZAVAR AUDIT SOLUTIONS 11/27/2019 12/10/2019 521.21 1 $521.21 103883 - OFFICE DEPOT 10/29/2019 12/10/2019 11.66 103883 - OFFICE DEPOT 10/29/2019 12/10/2019 311.86 2 $323.52 7 $2,328.15 103883 - OFFICE DEPOT 11/18/2019 12/10/2019 98.68 1 $98.68 1 $98.68 17065 - NAN STEIN PHOTOGRAPHY LLC 11/22/2019 12/10/2019 300.00 1 $300.00 1 $300.00 16997 - ANALYTIC INSIGHTS CONSULTING, LLC 10/22/2019 12/10/2019 1,500.00 1 $1,500.00 1 $1,500.00 11 $5,226.83 254615 - PACER SERVICE CENTER 11/27/2019 12/10/2019 69.50 1 $69.50 17062 - CERMAK HEALTH SERVICES OF COOK COUNTY 11/21/2019 12/10/2019 40.00 17063 - COOK COUNTY DEPARTMENT OF CORRECTIONS 11/21/2019 12/10/2019 40.00 17061 - NORTHSHORE EVANSTON HOSPITAL 11/21/2019 12/10/2019 40.00 17066 - PRECISE KRUSE 11/18/2019 12/10/2019 964.00 104323 - RECORD COPY SERVICES 11/07/2019 12/10/2019 143.50 104903 - ST FRANCIS HOSPITAL 11/21/2019 12/10/2019 40.00 6 $1,267.50 122375 - LAW BULLETIN PUBLISHING COMPANY 11/27/2019 12/10/2019 350.00 106332 - WEST GROUP PAYMENT CTR 11/27/2019 12/10/2019 936.62 2 $1,286.62 9 $2,623.62 9 $2,623.62 102473 - IL STATE POLICE 11/22/2019 12/10/2019 250.00 1 $250.00 13247 - STANARD & ASSOCIATES 11/27/2019 12/10/2019 2,000.00 1 $2,000.00 14374 - ACCOUNTING PRINCIPALS 11/20/2019 12/10/2019 1,158.75 14374 - ACCOUNTING PRINCIPALS 11/27/2019 12/10/2019 1,125.00 255280 - ESPYR 11/27/2019 12/10/2019 650.70 3 $2,934.45 5 $5,184.45 16881 - SIERRA ITS 11/19/2019 12/10/2019 3,375.00 16881 - SIERRA ITS 11/26/2019 12/10/2019 3,375.00 2 $6,750.00 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.10.2019 Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Account 61010 - REGULAR PAY CONTRACTOR - RYAN HALEY 11.11.19-11.15.19 CONTRACTOR - RYAN HALEY 11.18.19-11.22.19 Account 61010 - REGULAR PAY Totals EMPLOYEE CONSULTING SERVICES-EAP Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 1929 - HUMAN RESOURCE DIVISION Totals Account 62270 - MEDICAL/HOSPITAL SERVICES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS PAYROLL ASSISTANCE-ACCOUNTING PRINCIPALS PAYROLL ASSISTANCE-ACCOUNTING PRINCIPALS EMPLOYMENT TESTING-ILLINOIS STATE POLICE Account 62160 - EMPLOYMENT TESTING SERVICES Totals Account 62270 - MEDICAL/HOSPITAL SERVICES EMPLOYEE TESTING SERVICES-STANARD & ASSOC Department 17 - LAW Totals Department 19 - ADMINISTRATIVE SERVICES Business Unit 1929 - HUMAN RESOURCE DIVISION Account 62160 - EMPLOYMENT TESTING SERVICES CLASSIFIED AD WESTLAW Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals Business Unit 1705 - LEGAL ADMINISTRATION Totals FAUCHER RECORDS ORDERED ST. FRANCIS MEDICAL SUBPOENA FEES Account 62345 - COURT COST/LITIGATION Totals Account 65010 - BOOKS, PUBLICATIONS, MAPS Account 62345 - COURT COST/LITIGATION LOUDEN SUBP RECORDS LOUDEN COUNTY SUBPOENA EVANSTON LOUDEN ANN HEISER TRANSCRIPT Business Unit 1705 - LEGAL ADMINISTRATION Account 62130 - LEGAL SERVICES-GENERAL COURT RECORDS Account 62130 - LEGAL SERVICES-GENERAL Totals Business Unit 1590 - OFFICE OF EQUITY AND EMPOWERMENT Totals Department 15 - CITY MANAGER'S OFFICE Totals Department 17 - LAW Business Unit 1590 - OFFICE OF EQUITY AND EMPOWERMENT Account 66040 - GENERAL ADMINISTRATION & SUPPORT TRAINING SESSION ON RACIAL EQUITY FRAMEWORKS Account 66040 - GENERAL ADMINISTRATION & SUPPORT Totals Account 66040 - GENERAL ADMINISTRATION & SUPPORT BRIGHT NIGHT FOR THE ARTS 2019 Account 66040 - GENERAL ADMINISTRATION & SUPPORT Totals Business Unit 1580 - COMMUNITY ARTS Totals Account 65095 - OFFICE SUPPLIES Totals Business Unit 1575 - PURCHASING Totals Business Unit 1580 - COMMUNITY ARTS Business Unit 1560 - REVENUE & COLLECTIONS Totals Business Unit 1575 - PURCHASING Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Account 62210 - PRINTING Totals Account 64541 - UTILITY TAX AUDIT SERVICES AUDITING Account 64541 - UTILITY TAX AUDIT SERVICES Totals TEMPORARY ACCOUNTING CLERK Account 61060 - SEASONAL EMPLOYEES Totals Account 62210 - PRINTING VISITOR PARKING PASS ORDER Account 52010 - WHEEL TAX REFUND: WHEEL TAX Account 52010 - WHEEL TAX Totals Account 61060 - SEASONAL EMPLOYEES Business Unit 1560 - REVENUE & COLLECTIONS Account 51620 - REAL ESTATE TRANSFER TAX REFUND: REAL ESTATE TAX Account 51620 - REAL ESTATE TRANSFER TAX Totals NOVEMBER 14, 2019 AGZA WORKSHOP Account 62295 - TRAINING & TRAVEL Totals Business Unit 1505 - CITY MANAGER Totals Account 41307 - RESERVE - L.E.P. VIOLATION FINES Totals Department 15 - CITY MANAGER'S OFFICE Business Unit 1505 - CITY MANAGER Account 62295 - TRAINING & TRAVEL FOOD FOR EMPLOYEE HOLIDAY PARTY Account 22791 - VENDING MACHINES-CIVIC C Totals Account 41307 - RESERVE - L.E.P. VIOLATION FINES EVANSTON RESIDENT WORKFORCE TRAINEE PAYROLL METLIFE MONTHLY INVOICE Account 21640 - DENTAL INSURANCE Totals Account 22791 - VENDING MACHINES-CIVIC C FOOD FOR EMPLOYEE HOLIDAY PARTY EYEMED MONTHLY INVOICE Account 21639 - VISION INSURANCE DEDUCTI Totals Account 21640 - DENTAL INSURANCE GUARDIAN DENTAL MONTHLY INVOICE Invoice Description Fund 100 - GENERAL FUND Account 21639 - VISION INSURANCE DEDUCTI Accounts Payable by G/L Distribution Report Payment Date Range 12/10/19 - 12/10/19 Run by Tera Davis on 12/03/2019 02:48:09 PM 1 Page 2 of 35 A1.Page 56 of 975 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.10.2019 Invoice Description Accounts Payable by G/L Distribution Report Payment Date Range 12/10/19 - 12/10/19 101401 - DELL COMPUTER CORP.11/21/2019 12/10/2019 6,330.14 1 $6,330.14 3 $13,080.14 15491 - BARNACLE PARKING ENFORCEMENT 11/27/2019 12/10/2019 3,605.00 103795 - NORTH SHORE TOWING 11/27/2019 12/10/2019 75.00 103795 - NORTH SHORE TOWING 11/27/2019 12/10/2019 75.00 103795 - NORTH SHORE TOWING 11/27/2019 12/10/2019 75.00 103795 - NORTH SHORE TOWING 11/27/2019 12/10/2019 75.00 103795 - NORTH SHORE TOWING 11/27/2019 12/10/2019 75.00 103795 - NORTH SHORE TOWING 11/27/2019 12/10/2019 75.00 103795 - NORTH SHORE TOWING 11/27/2019 12/10/2019 75.00 8 $4,130.00 10643 - PASSPORT PARKING, INC`11/27/2019 12/10/2019 23,270.00 10643 - PASSPORT PARKING, INC`11/27/2019 12/10/2019 42,756.87 2 $66,026.87 101143 - COMED 10/30/2019 12/10/2019 32.88 1 $32.88 14093 - VERIZON NETWORKFLEET, INC.11/01/2019 12/10/2019 132.65 1 $132.65 12 $70,322.40 100891 - CARRIER CORPORATION 11/01/2019 12/10/2019 1,731.00 11319 - RAYES BOILER & WELDING, LTD 11/14/2019 12/10/2019 1,850.00 2 $3,581.00 322695 - ECO-CLEAN MAINTENANCE 11/25/2019 12/10/2019 6,133.00 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 11/09/2019 12/10/2019 212.00 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 10/03/2019 12/10/2019 (32.37) 14093 - VERIZON NETWORKFLEET, INC.11/01/2019 12/10/2019 379.00 4 $6,691.63 101143 - COMED 10/02/2019 12/10/2019 129.79 101143 - COMED 10/31/2019 12/10/2019 138.07 2 $267.86 103744 - NICOR 11/07/2019 12/10/2019 238.28 103744 - NICOR 11/04/2019 12/10/2019 719.83 103744 - NICOR 11/04/2019 12/10/2019 188.31 3 $1,146.42 177594 - FOLDING PARTITION SERVICES 11/18/2019 12/10/2019 75.00 104847 - SOUTH SIDE CONTROL SUPPLY 08/23/2019 12/10/2019 89.39 2 $164.39 13 $11,851.30 33 $100,438.29 15401 - THE BLUEPRINT SHOPPE, INC.11/25/2019 12/10/2019 4.90 15401 - THE BLUEPRINT SHOPPE, INC.11/25/2019 12/10/2019 14.70 2 $19.60 2 $19.60 17074 - CHRISTOPHER BRISCH 11/25/2019 12/10/2019 45.00 1 $45.00 14093 - VERIZON NETWORKFLEET, INC.11/01/2019 12/10/2019 151.60 1 $151.60 101221 - COOK COUNTY RECORDER OF DEEDS 11/25/2019 12/10/2019 88.00 1 $88.00 3 $284.60 101187 - CONNECTIONS FOR THE HOMELESS 11/20/2019 12/10/2019 24,506.41 1 $24,506.41 1 $24,506.41 15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 11/22/2019 12/10/2019 5,078.00 17057 - KBGA RODGERS LLC 11/22/2019 12/10/2019 500.00 2 $5,578.00 2 $5,578.00 8 $30,388.61 103547 - MSF GRAPHICS, INC.11/21/2019 12/10/2019 184.87 1 $184.87 103810 - NORTHERN ILLINOIS POLICE ALARM SYSTEM 11/12/2019 12/10/2019 71.60 1 $71.60 103617 - NATIONAL AWARDS & FINE GIFTS 11/22/2019 12/10/2019 67.00 1 $67.00 103744 - NICOR 11/07/2019 12/10/2019 346.79 1 $346.79 Account 64015 - NATURAL GAS UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 62272 - OTHER PROFESSIONAL SERVICES Totals Account 62490 - OTHER PROGRAM COSTS RETIREMENT PLAQUE Account 62490 - OTHER PROGRAM COSTS Totals PRINTING SERVICES - DRIVER INFO EXCHANGE FORM Account 62210 - PRINTING Totals Account 62272 - OTHER PROFESSIONAL SERVICES LANGUAGE LINE Department 21 - COMMUNITY DEVELOPMENT Totals Department 22 - POLICE Business Unit 2205 - POLICE ADMINISTRATION Account 62210 - PRINTING GREAT MERCHANT GRANT BANNER DEISGN FOR MAPLE/FOSTER Account 65522 - BUSINESS DISTRICT IMPROVEMENTS Totals Business Unit 5300 - ECON. DEVELOPMENT Totals Business Unit 2128 - EMERGENCY SOLUTIONS GRANT Totals Business Unit 5300 - ECON. DEVELOPMENT Account 65522 - BUSINESS DISTRICT IMPROVEMENTS GREAT MERCHANT GRANT PLANTERS Business Unit 2128 - EMERGENCY SOLUTIONS GRANT Account 67110 - CONNECTIONS FOR THE HOMELESS ESG GRANT DISBURSEMENT FOR AUGUST TO OCTOBER EXPENSES Account 67110 - CONNECTIONS FOR THE HOMELESS Totals LIEN - 1932 JACKSON Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 2126 - BUILDING INSPECTION SERVICES Totals Account 62236 - SOFTWARE MAINTENANCE AVL TRACKERS Account 62236 - SOFTWARE MAINTENANCE Totals Account 62490 - OTHER PROGRAM COSTS Business Unit 2126 - BUILDING INSPECTION SERVICES Account 52080 - BUILDING PERMITS REFUND: INSPECTION PERMIT 19ADDR-0052 Account 52080 - BUILDING PERMITS Totals POSTCARD NOTICE FOR 917 EDGEMERE CT POSTCARD NOTICE FOR 917 EDGEMERE CT Account 62210 - PRINTING Totals Business Unit 2105 - PLANNING & ZONING Totals Department 19 - ADMINISTRATIVE SERVICES Totals Department 21 - COMMUNITY DEVELOPMENT Business Unit 2105 - PLANNING & ZONING Account 62210 - PRINTING AUTO VOLTAGE TIME SWITCH FOR FIRE 3 Account 65050 - BLDG MAINTENANCE MATERIAL Totals Business Unit 1950 - FACILITIES Totals UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 65050 - BLDG MAINTENANCE MATERIAL CRANK HANDLE Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS UTILITIES: NICOR UTILITIES: NICOR Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64005 - ELECTRICITY UTILITIES: COMED UTILITIES: COMED Account 62509 - SERVICE AGREEMENTS/ CONTRACTS 2019 JANITORIAL SERVICES QUARTERLY CHARGES FOR RECYCLING CENTER CREDIT FOR JOHNSON CONTROLS AVL TRACKERS Business Unit 1950 - FACILITIES Account 62225 - BLDG MAINTENANCE SERVICES PDHQ HVAC CHILLER PREVENTATIVE MAINTENANCE AUG 2018-JUL 2019 WORK ON BOILER Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS AVL TRACKERS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64005 - ELECTRICITY UTILITIES: COMED Account 64005 - ELECTRICITY Totals Account 62451 - TOWING AND BOOTING CONTRACTS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS CITATION MANAGEMENT-OCTOBER 2019 CITATION MANAGEMENT-DECEMBER 2018 BOOT 11/19/19 BOOT 11/19/19 TOW 11/21/19 TOW 11/21/19 BOOT 11/25/19 Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Account 62451 - TOWING AND BOOTING CONTRACTS BARNACLE RELEASE FEES-OCTOBER 2019 BOOT 11/13/19 BOOT 11/17/19 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS PROSUPPORT RENEWALS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals Run by Tera Davis on 12/03/2019 02:48:09 PM 2 Page 3 of 35 A1.Page 57 of 975 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.10.2019 Invoice Description Accounts Payable by G/L Distribution Report Payment Date Range 12/10/19 - 12/10/19 100924 - CDW GOVERNMENT INC.11/15/2019 12/10/2019 283.08 1 $283.08 5 $953.34 222307 - VCG UNIFORM 11/19/2019 12/10/2019 399.91 222307 - VCG UNIFORM 11/20/2019 12/10/2019 2,205.74 222307 - VCG UNIFORM 11/20/2019 12/10/2019 1,958.29 16782 - VELOCITY SYSTEMS 11/21/2019 12/10/2019 875.00 16782 - VELOCITY SYSTEMS 11/21/2019 12/10/2019 46.00 5 $5,484.94 5 $5,484.94 15962 - CHARLOTTE HART 11/18/2019 12/10/2019 45.00 101769 - CITY OF EVANSTON PETTY CASH 11/27/2019 12/10/2019 248.47 11089 - MICHAEL ENDRE 11/18/2019 12/10/2019 45.00 286179 - EWA BONISLAWSKI 11/22/2019 12/10/2019 75.00 103774 - NORTH EAST MULTI-REGIONAL TRAINING INC 11/12/2019 12/10/2019 75.00 5 $488.47 103883 - OFFICE DEPOT 11/06/2019 12/10/2019 23.98 103883 - OFFICE DEPOT 11/06/2019 12/10/2019 213.61 103883 - OFFICE DEPOT 11/06/2019 12/10/2019 10.91 103883 - OFFICE DEPOT 11/06/2019 12/10/2019 5.24 103883 - OFFICE DEPOT 11/11/2019 12/10/2019 20.71 5 $274.45 10 $762.92 11988 - EVANSTON ANIMAL SHELTER ASSOCIATION 11/25/2019 12/10/2019 32,500.00 1 $32,500.00 1 $32,500.00 13549 - EVANSTON IMPRINTABLES 11/21/2019 12/10/2019 442.40 1 $442.40 1 $442.40 10007 - B&H PHOTO VIDEO 11/05/2019 12/10/2019 122.78 1 $122.78 1 $122.78 322695 - ECO-CLEAN MAINTENANCE 11/25/2019 12/10/2019 2,925.00 1 $2,925.00 1 $2,925.00 24 $43,191.38 103744 - NICOR 11/07/2019 12/10/2019 237.73 103744 - NICOR 11/07/2019 12/10/2019 269.87 103744 - NICOR 11/07/2019 12/10/2019 346.79 103744 - NICOR 11/07/2019 12/10/2019 287.05 103744 - NICOR 11/07/2019 12/10/2019 274.43 5 $1,415.87 100158 - AIR ONE EQUIPMENT 06/17/2019 12/10/2019 2,170.10 100158 - AIR ONE EQUIPMENT 06/28/2019 12/10/2019 1,305.00 11435 - TODAY'S UNIFORMS INC. 11/13/2019 12/10/2019 30.00 11435 - TODAY'S UNIFORMS INC. 11/13/2019 12/10/2019 43.95 11435 - TODAY'S UNIFORMS INC. 11/09/2019 12/10/2019 69.95 11435 - TODAY'S UNIFORMS INC. 11/08/2019 12/10/2019 20.85 11435 - TODAY'S UNIFORMS INC. 11/16/2019 12/10/2019 179.95 11435 - TODAY'S UNIFORMS INC. 11/16/2019 12/10/2019 179.85 11435 - TODAY'S UNIFORMS INC. 11/19/2019 12/10/2019 31.90 11435 - TODAY'S UNIFORMS INC. 11/19/2019 12/10/2019 15.95 11435 - TODAY'S UNIFORMS INC. 11/20/2019 12/10/2019 119.90 11435 - TODAY'S UNIFORMS INC. 11/20/2019 12/10/2019 32.50 11435 - TODAY'S UNIFORMS INC. 11/20/2019 12/10/2019 43.95 11435 - TODAY'S UNIFORMS INC. 11/20/2019 12/10/2019 43.95 14 $4,287.80 102277 - HASTINGS AIR-ENERGY CONTROL 11/21/2019 12/10/2019 478.95 102277 - HASTINGS AIR-ENERGY CONTROL 11/15/2019 12/10/2019 486.75 102277 - HASTINGS AIR-ENERGY CONTROL 11/15/2019 12/10/2019 474.95 3 $1,440.65 22 $7,144.32 137906 - STRYKER SALES CORPORATION 11/12/2019 12/10/2019 367.02 1 $367.02 1 $367.02 100316 - ANDRES MEDICAL BILLING 09/10/2019 12/10/2019 8,937.48 1 $8,937.48 102506 - ILLINOIS FIRE INSPECTORS ASSOCIATION 10/10/2019 12/10/2019 2,500.00 1 $2,500.00 322695 - ECO-CLEAN MAINTENANCE 11/25/2019 12/10/2019 570.00 1 $570.00 137906 - STRYKER SALES CORPORATION 11/12/2019 12/10/2019 6,383.88 1 $6,383.88 Account 62430 - CUSTODIAL CONTRACT SERVICES Totals Account 62521 - MEDICAL EQ MAINT AGREEMENTS EMS STRETCHER SYSTEM MAINTENANCE Account 62521 - MEDICAL EQ MAINT AGREEMENTS Totals FIRE TRAINING Account 62295 - TRAINING & TRAVEL Totals Account 62430 - CUSTODIAL CONTRACT SERVICES 2019 JANITORIAL SERVICES Account 53675 - AMBULANCE SERVICE AMBULANCE CHARGES- AUGUST 2019 Account 53675 - AMBULANCE SERVICE Totals Account 62295 - TRAINING & TRAVEL Account 62250 - COMPUTER EQUIPMENT MAINT Totals Business Unit 2310 - FIRE PREVENTION Totals Business Unit 2315 - FIRE SUPPRESSION Business Unit 2305 - FIRE MGT & SUPPORT Totals Business Unit 2310 - FIRE PREVENTION Account 62250 - COMPUTER EQUIPMENT MAINT EMS STRETCHER SYSTEM MAINTENANCE EXHAUST REPAIR EXHAUST REPAIR EXHAUST REPAIR Account 65050 - BLDG MAINTENANCE MATERIAL Totals UNIFORMS UNIFORMS Account 65020 - CLOTHING Totals Account 65050 - BLDG MAINTENANCE MATERIAL UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS Account 64015 - NATURAL GAS Totals Account 65020 - CLOTHING TURNOUT GEAR TURNOUT GEAR UTILITIES: NICOR UTILITIES: NICOR UTILITIES: NICOR UTILITIES: NICOR UTILITIES: NICOR Department 22 - POLICE Totals Department 23 - FIRE MGMT & SUPPORT Business Unit 2305 - FIRE MGT & SUPPORT Account 64015 - NATURAL GAS Account 62225 - BLDG MAINTENANCE SERVICES 2019 JANITORIAL SERVICES Account 62225 - BLDG MAINTENANCE SERVICES Totals Business Unit 2295 - BUILDING MANAGEMENT Totals Account 65125 - OTHER COMMODITIES Totals Business Unit 2291 - PROPERTY BUREAU Totals Business Unit 2295 - BUILDING MANAGEMENT Business Unit 2285 - PROBLEM SOLVING TEAM Totals Business Unit 2291 - PROPERTY BUREAU Account 65125 - OTHER COMMODITIES PROPERTY SUPPLIES Business Unit 2285 - PROBLEM SOLVING TEAM Account 62490 - OTHER PROGRAM COSTS T-SHIRTS FOR CITIZEN POLICE ACADEMY Account 62490 - OTHER PROGRAM COSTS Totals Account 62272 - OTHER PROFESSIONAL SERVICES GRANT AGREEMENT PAYMENT Account 62272 - OTHER PROFESSIONAL SERVICES Totals Business Unit 2280 - ANIMAL CONTROL Totals Account 65095 - OFFICE SUPPLIES Totals Business Unit 2260 - OFFICE OF ADMINISTRATION Totals Business Unit 2280 - ANIMAL CONTROL OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN MEAL ALLOWANCE: LEAD HOMICIDE INVESTIGATOR TRAINING - 40 HR JUVENILE SPECIALIST Account 62295 - TRAINING & TRAVEL Totals Account 65095 - OFFICE SUPPLIES Business Unit 2260 - OFFICE OF ADMINISTRATION Account 62295 - TRAINING & TRAVEL MEAL ALLOWANCE: MANAGING AN INVESTIGATIVE UNIT PETTY CASH - OFFICE OF ADMIN MEAL ALLOWANCE: MANAGING AN INVESTIGATIVE UNIT UNIFORM - VEST UNIFORM (REIMBURSED) Account 65020 - CLOTHING Totals Business Unit 2210 - PATROL OPERATIONS Totals Business Unit 2210 - PATROL OPERATIONS Account 65020 - CLOTHING UNIFORM - CHAPLAINS UNIFORM - NEW RECRUIT UNIFORM - NEW RECRUIT EPD LOCKUP COUNTY PRINTER SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 2205 - POLICE ADMINISTRATION Totals Account 65095 - OFFICE SUPPLIES Run by Tera Davis on 12/03/2019 02:48:09 PM 3 Page 4 of 35 A1.Page 58 of 975 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.10.2019 Invoice Description Accounts Payable by G/L Distribution Report Payment Date Range 12/10/19 - 12/10/19 100158 - AIR ONE EQUIPMENT 11/26/2019 12/10/2019 62.35 1 $62.35 100158 - AIR ONE EQUIPMENT 11/26/2019 12/10/2019 2,000.00 1 $2,000.00 6 $20,453.71 29 $27,965.05 14093 - VERIZON NETWORKFLEET, INC.11/01/2019 12/10/2019 151.60 1 $151.60 1 $151.60 1 $151.60 101832 - FEDERAL EXPRESS CORP.08/28/2019 12/10/2019 67.36 1 $67.36 1 $67.36 100081 - ACTION PRINTING 11/26/2019 12/10/2019 5,220.93 1 $5,220.93 14093 - VERIZON NETWORKFLEET, INC.11/01/2019 12/10/2019 94.75 16854 - A LITTLE FROSTING 11/22/2019 12/10/2019 35.00 16589 - ADAM'S ACRES 11/22/2019 12/10/2019 41.00 100573 - BENNISONS BAKERIES 11/22/2019 12/10/2019 19.00 16587 - BHOOMI CHAI CO.11/22/2019 12/10/2019 20.00 298605 - DEFLOURED LLC 11/22/2019 12/10/2019 32.00 10327 - DULCE CARAMEL CO.11/22/2019 12/10/2019 16.00 266331 - ED GAST 11/22/2019 12/10/2019 132.00 10765 - FROSTY PRODUCTION 11/22/2019 12/10/2019 91.00 16613 - GARLIC UNDERGROUND 11/22/2019 12/10/2019 35.00 270718 - GENEVA LAKES PRODUCE 11/22/2019 12/10/2019 175.00 289422 - GREAT HARVEST BREAD CO.11/22/2019 12/10/2019 30.00 291352 - GREEN ACRES 11/22/2019 12/10/2019 113.00 15790 - GREEN FIRE FARM, LLC 11/22/2019 12/10/2019 200.00 266322 - HENRY'S FARM 11/22/2019 12/10/2019 751.00 268159 - J.W. MORLOCK AND GIRLS 11/22/2019 12/10/2019 28.00 255093 - JON FIRST 11/22/2019 12/10/2019 37.00 266324 - K & K FARM'S 11/22/2019 12/10/2019 552.00 275512 - K.V. STOVER AND SON 11/22/2019 12/10/2019 546.00 11784 - KATHERINE ANNE CONFECTIONS 11/22/2019 12/10/2019 39.00 11913 - KATIC BREADS WHOLESALE, LLC 11/22/2019 12/10/2019 284.00 266325 - KINNIKINNICK FARM 11/22/2019 12/10/2019 261.00 16855 - KOMBUCHA BRAVA LLC 11/22/2019 12/10/2019 15.00 266320 - LAKE BREEZE ORGANICS 11/22/2019 12/10/2019 468.00 266321 - LYON'S FARM 11/22/2019 12/10/2019 97.00 270726 - M AND D FARMS 11/22/2019 12/10/2019 124.00 10317 - MINT CREEK FARM 11/22/2019 12/10/2019 141.00 270733 - NICHOLS FARM & ORCHARD 11/22/2019 12/10/2019 227.00 16584 - NOT JUST COOKIES BAKERY 11/22/2019 12/10/2019 16.00 270722 - OLD TOWN OIL 11/22/2019 12/10/2019 152.00 288603 - ORGANIC PASTURES 11/22/2019 12/10/2019 25.00 270732 - P AND M FARM 11/22/2019 12/10/2019 281.00 314625 - PASSION HOUSE COFFEE ROASTERS 11/22/2019 12/10/2019 23.00 13241 - PHOENIX BEAN LLC 11/22/2019 12/10/2019 20.00 300978 - RIVER VALLEY RANCH 11/22/2019 12/10/2019 162.00 266332 - ROY A. ELKO 11/22/2019 12/10/2019 109.00 275511 - SEEDLING 11/22/2019 12/10/2019 93.00 299638 - SHEEKAR DELIGHTS 11/22/2019 12/10/2019 16.00 16585 - SITKA SALMON SHARES 11/22/2019 12/10/2019 65.00 288801 - SMITS FARMS 11/22/2019 12/10/2019 125.00 16786 - SPICE HOUSE, LLC 11/22/2019 12/10/2019 11.00 266317 - TERESA'S FRUIT AND HERBS 11/22/2019 12/10/2019 26.00 11785 - THE CHEESE PEOPLE 11/22/2019 12/10/2019 235.00 13397 - THE EATING WELL 11/22/2019 12/10/2019 11.00 15791 - WINDMILL GINGER BREW, LLC 11/22/2019 12/10/2019 109.00 45 $6,082.75 46 $11,303.68 131436 - GARY KANTOR 11/21/2019 12/10/2019 252.00 1 $252.00 103744 - NICOR 11/04/2019 12/10/2019 123.73 1 $123.73 10546 - SUPERIOR INDUSTRIAL SUPPLY 11/13/2019 12/10/2019 420.17 10546 - SUPERIOR INDUSTRIAL SUPPLY 11/14/2019 12/10/2019 433.67 10546 - SUPERIOR INDUSTRIAL SUPPLY 11/19/2019 12/10/2019 56.00 10546 - SUPERIOR INDUSTRIAL SUPPLY 11/20/2019 12/10/2019 125.00 12792 - UNIFIRST CORPORATION 11/19/2019 12/10/2019 102.34 5 $1,137.18 7 $1,512.91 100310 - ANDERSON PEST CONTROL 11/01/2019 12/10/2019 37.75 1 $37.75 105283 - DIANA UNGER 11/22/2019 12/10/2019 583.10 190704 - E-TOWN TENNIS 11/22/2019 12/10/2019 6,532.61 2 $7,115.71 102520 - ILLINOIS PAPER DBA IMPACT NETWORKING LLC 10/04/2019 12/10/2019 103.80 1 $103.80 4 $7,257.26 OFFICE PAPER CHANDLER NEWBERGER Account 65095 - OFFICE SUPPLIES Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals FENCING INSTRUCTOR CNCC TENNIS PROGRAM Account 62505 - INSTRUCTOR SERVICES Totals Account 65095 - OFFICE SUPPLIES Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 62505 - INSTRUCTOR SERVICES Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 3030 - CROWN COMMUNITY CENTER Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER CLEANING SUPPLIES AND EQUIPMENT SOAP FOR ROBERT CROWN CC STORAGE BOXES ROLL TOWEL DISPENSER CLEANING EQUIPMENT AND SUPPLY Account 64015 - NATURAL GAS UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 65040 - JANITORIAL SUPPLIES Business Unit 3030 - CROWN COMMUNITY CENTER Account 62505 - INSTRUCTOR SERVICES MAGIC CLASS INSTRUCTOR Account 62505 - INSTRUCTOR SERVICES Totals FARMERS MARKET Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 3020 - REC GENERAL SUPPORT Totals FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET FARMERS MARKET Account 62490 - OTHER PROGRAM COSTS AVL TRACKERS FARMERS MARKET FARMERS MARKET FARMERS MARKET Business Unit 3020 - REC GENERAL SUPPORT Account 62210 - PRINTING PRINTING OF WINTER 2019 MAGAZINE Account 62210 - PRINTING Totals SHIPPING Account 62315 - POSTAGE Totals Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Totals Department 24 - HEALTH Totals Department 30 - PARKS, REC. AND COMMUNITY SERV. Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Account 62315 - POSTAGE AVL TRACKERS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH Totals Department 23 - FIRE MGMT & SUPPORT Totals Department 24 - HEALTH Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH Account 64540 - TELECOMMUNICATIONS - WIRELESS AIR PURIFYING CANISTERS Account 65625 - FURNITURE & FIXTURES Totals Business Unit 2315 - FIRE SUPPRESSION Totals Account 65090 - SAFETY EQUIPMENT REPAIR PARTS Account 65090 - SAFETY EQUIPMENT Totals Account 65625 - FURNITURE & FIXTURES Run by Tera Davis on 12/03/2019 02:48:09 PM 4 Page 5 of 35 A1.Page 59 of 975 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.10.2019 Invoice Description Accounts Payable by G/L Distribution Report Payment Date Range 12/10/19 - 12/10/19 151986 - CINTAS CORPORATION #769 11/25/2019 12/10/2019 35.00 1 $35.00 103744 - NICOR 11/04/2019 12/10/2019 283.56 103744 - NICOR 10/29/2019 12/10/2019 236.09 2 $519.65 149940 - ETHS CAMPUS CATERING 11/26/2019 12/10/2019 5,652.50 149940 - ETHS CAMPUS CATERING 11/26/2019 12/10/2019 6,545.00 2 $12,197.50 5 $12,752.15 104254 - QUARTET COPIES 11/26/2019 12/10/2019 156.75 1 $156.75 16848 - CLAIRE B TAYLOR 11/25/2019 12/10/2019 550.00 15340 - MARISSA GEOCARIS 11/25/2019 12/10/2019 400.00 16677 - NIKOLAJ SORENSEN 11/26/2019 12/10/2019 100.00 3 $1,050.00 300162 - KARA ROSEBOROUGH 11/25/2019 12/10/2019 500.00 11628 - ELDRIDGE SHANNON 11/25/2019 12/10/2019 330.00 104841 - SOUL CREATIONS 11/26/2019 12/10/2019 1,500.00 15852 - TUESDAI B. PERRY 11/25/2019 12/10/2019 300.00 4 $2,630.00 8 $3,836.75 101457 - DIRECT FITNESS SOLUTIONS 10/30/2019 12/10/2019 40.00 1 $40.00 16061 - BILLIE J DARLING 11/25/2019 12/10/2019 725.40 16400 - NICHOLA GOSS 11/25/2019 12/10/2019 462.00 10511 - VIVIAN VISSER 11/27/2019 12/10/2019 1,525.00 3 $2,712.40 14598 - IDEAL CHARTER 11/25/2019 12/10/2019 833.50 1 $833.50 145946 - JOSEPH KAHN PIANO SERVICE 11/26/2019 12/10/2019 95.00 1 $95.00 100401 - COMCAST CABLE 11/14/2019 12/10/2019 193.11 1 $193.11 103744 - NICOR 11/07/2019 12/10/2019 236.11 103744 - NICOR 11/07/2019 12/10/2019 330.98 2 $567.09 10546 - SUPERIOR INDUSTRIAL SUPPLY 09/04/2019 12/10/2019 606.95 1 $606.95 10 $5,048.05 14093 - VERIZON NETWORKFLEET, INC.11/01/2019 12/10/2019 37.90 1 $37.90 10546 - SUPERIOR INDUSTRIAL SUPPLY 11/22/2019 12/10/2019 31.45 1 $31.45 2 $69.35 103460 - MINUTEMAN PRESS 11/18/2019 12/10/2019 220.80 1 $220.80 102755 - JORSON & CARLSON 11/08/2019 12/10/2019 67.88 102755 - JORSON & CARLSON 11/15/2019 12/10/2019 35.76 2 $103.64 14093 - VERIZON NETWORKFLEET, INC.11/01/2019 12/10/2019 18.95 1 $18.95 103744 - NICOR 11/04/2019 12/10/2019 371.17 1 $371.17 103460 - MINUTEMAN PRESS 11/22/2019 12/10/2019 381.60 1 $381.60 6 $1,096.16 13549 - EVANSTON IMPRINTABLES 11/22/2019 12/10/2019 347.44 1 $347.44 1 $347.44 14093 - VERIZON NETWORKFLEET, INC.11/01/2019 12/10/2019 56.85 311059 - NAOMI RUTH COHEN INSTITUTE CHGO SCHOOL 11/18/2019 12/10/2019 6,340.00 2 $6,396.85 2 $6,396.85 151986 - CINTAS CORPORATION #769 11/19/2019 12/10/2019 35.00 1 $35.00Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Account 62509 - SERVICE AGREEMENTS/ CONTRACTS MONTHLY MAT SERVICE Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Account 62490 - OTHER PROGRAM COSTS AVL TRACKERS MSYEP TRAINING Account 62490 - OTHER PROGRAM COSTS Totals Account 65020 - CLOTHING BASKETBALL UNIFORMS Account 65020 - CLOTHING Totals Business Unit 3130 - SPECIAL RECREATION Totals Account 65110 - RECREATION SUPPLIES Totals Business Unit 3095 - CROWN ICE RINK Totals Business Unit 3130 - SPECIAL RECREATION UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 65110 - RECREATION SUPPLIES 2 BANNERS FOR NUTCRACKER ON ICE Account 62490 - OTHER PROGRAM COSTS AVL TRACKERS Account 62490 - OTHER PROGRAM COSTS Totals Account 64015 - NATURAL GAS Account 62245 - OTHER EQMT MAINTENANCE BLADE SHARPENING FOR THE ZAMBONI BLADE SHARPENING FOR THE ZAMBONI Account 62245 - OTHER EQMT MAINTENANCE Totals Business Unit 3095 - CROWN ICE RINK Account 62210 - PRINTING BANNERS FOR NUTCRACKER ON ICE Account 62210 - PRINTING Totals Account 65040 - JANITORIAL SUPPLIES SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 3080 - BEACHES Totals Business Unit 3080 - BEACHES Account 62490 - OTHER PROGRAM COSTS AVL TRACKERS Account 62490 - OTHER PROGRAM COSTS Totals JANITORIAL SUPPLIES-LEVY Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals UTILITIES: NICOR UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 65040 - JANITORIAL SUPPLIES Account 62511 - ENTERTAIN/PERFORMER SERV COMMUNICATION CHARGES Account 62511 - ENTERTAIN/PERFORMER SERV Totals Account 64015 - NATURAL GAS Account 62507 - FIELD TRIPS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS PIANO TUNING Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals CLAY, GLASS, MOSAIC SCARF CLASSES Account 62505 - INSTRUCTOR SERVICES Totals Account 62507 - FIELD TRIPS SENIOR TRIP-JANUARY Account 62245 - OTHER EQMT MAINTENANCE Totals Account 62505 - INSTRUCTOR SERVICES FALL DANCE INSTRUCTOR DANCE AND BALLET INSTRUCTOR Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Account 62245 - OTHER EQMT MAINTENANCE FITNESS EQUIPMENT REPAIRS NUTCRACKERISH ACTOR FACILITATE KWANZAA CEREMONY ACTOR FOR NUTCRACKERISH Account 62511 - ENTERTAIN/PERFORMER SERV Totals TECH DIRECTOR NUTCRACKERISH Account 62505 - INSTRUCTOR SERVICES Totals Account 62511 - ENTERTAIN/PERFORMER SERV PLAYWRIGHT, ACTOR, CHOREOGRAPHER NUTCRACKERISH Account 62210 - PRINTING Totals Account 62505 - INSTRUCTOR SERVICES STAGE MANAGER NUTCRACKERISH LIGHTING AND DESIGN NUTCRACKERISH Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Account 62210 - PRINTING SUMMERTIME SEASON POSTERS AND POSTCARDS Account 65025 - FOOD FOOD PREPARATION FOOD PREPARATION Account 65025 - FOOD Totals Account 64015 - NATURAL GAS UTILITIES: NICOR UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Account 62225 - BLDG MAINTENANCE SERVICES MONTHLY CLEANING ON FLOOR MATS (NOVEMBER) Account 62225 - BLDG MAINTENANCE SERVICES Totals Run by Tera Davis on 12/03/2019 02:48:09 PM 5 Page 6 of 35 A1.Page 60 of 975 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.10.2019 Invoice Description Accounts Payable by G/L Distribution Report Payment Date Range 12/10/19 - 12/10/19 10546 - SUPERIOR INDUSTRIAL SUPPLY 10/08/2019 12/10/2019 15.00 1 $15.00 2 $50.00 11642 - LILY CIGAN 11/21/2019 12/10/2019 720.00 1 $720.00 1 $720.00 103744 - NICOR 11/04/2019 12/10/2019 334.29 1 $334.29 1 $334.29 103744 - NICOR 11/04/2019 12/10/2019 552.43 1 $552.43 1 $552.43 97 $51,344.68 14093 - VERIZON NETWORKFLEET, INC.11/01/2019 12/10/2019 1,359.80 1 $1,359.80 292557 - SILK SCREEN EXPRESS, INC.11/14/2019 12/10/2019 71.00 292557 - SILK SCREEN EXPRESS, INC.11/14/2019 12/10/2019 358.00 292557 - SILK SCREEN EXPRESS, INC.11/14/2019 12/10/2019 115.00 292557 - SILK SCREEN EXPRESS, INC.11/14/2019 12/10/2019 97.00 292557 - SILK SCREEN EXPRESS, INC.11/14/2019 12/10/2019 177.00 292557 - SILK SCREEN EXPRESS, INC.10/31/2019 12/10/2019 426.00 292557 - SILK SCREEN EXPRESS, INC.11/14/2019 12/10/2019 2,212.50 292557 - SILK SCREEN EXPRESS, INC.10/31/2019 12/10/2019 786.00 292557 - SILK SCREEN EXPRESS, INC.10/31/2019 12/10/2019 1,444.00 292557 - SILK SCREEN EXPRESS, INC.10/31/2019 12/10/2019 3,217.00 292557 - SILK SCREEN EXPRESS, INC.10/31/2019 12/10/2019 778.00 292557 - SILK SCREEN EXPRESS, INC.03/21/2019 12/10/2019 733.00 292557 - SILK SCREEN EXPRESS, INC.11/14/2019 12/10/2019 497.00 13 $10,911.50 120230 - FORWARD SPACE LLC D/B/A OFFICE 11/27/2019 12/10/2019 504.05 1 $504.05 15 $12,775.35 120107 - SUNRISE TREE SERVICE INC 11/14/2019 12/10/2019 1,380.00 120107 - SUNRISE TREE SERVICE INC 11/14/2019 12/10/2019 2,760.00 2 $4,140.00 2 $4,140.00 295006 - THELEN MATERIALS, LLC 11/16/2019 12/10/2019 1,785.00 295006 - THELEN MATERIALS, LLC 10/26/2019 12/10/2019 1,190.00 295006 - THELEN MATERIALS, LLC 11/09/2019 12/10/2019 5,950.00 3 $8,925.00 13666 - BUILDERS ASPHALT, LLC 11/25/2019 12/10/2019 1,689.60 13666 - BUILDERS ASPHALT, LLC 11/26/2019 12/10/2019 288.60 13666 - BUILDERS ASPHALT, LLC 09/30/2019 12/10/2019 237.00 13666 - BUILDERS ASPHALT, LLC 09/26/2019 12/10/2019 238.20 13666 - BUILDERS ASPHALT, LLC 10/02/2019 12/10/2019 328.20 13666 - BUILDERS ASPHALT, LLC 09/27/2019 12/10/2019 480.00 13666 - BUILDERS ASPHALT, LLC 10/28/2019 12/10/2019 330.60 100780 - OZINGA CHICAGO RMC, INC.11/06/2019 12/10/2019 4,340.75 100780 - OZINGA CHICAGO RMC, INC.11/20/2019 12/10/2019 926.00 9 $8,858.95 12 $17,783.95 101143 - COMED 11/04/2019 12/10/2019 583.17 101143 - COMED 10/28/2019 12/10/2019 268.31 101143 - COMED 11/05/2019 12/10/2019 34,365.22 3 $35,216.70 101143 - COMED 10/31/2019 12/10/2019 6,902.27 101143 - COMED 10/30/2019 12/10/2019 41.55 101143 - COMED 10/31/2019 12/10/2019 78.23 3 $7,022.05 101143 - COMED 10/28/2019 12/10/2019 29.14 101143 - COMED 10/28/2019 12/10/2019 56.53 101143 - COMED 10/29/2019 12/10/2019 35.66 3 $121.33 9 $42,360.08 101192 - CONSERV FS 11/22/2019 12/10/2019 5,512.50 1 $5,512.50 1 $5,512.50 39 $82,571.88 257 $394,479.58 Business Unit 4550 - MAINT-SNOW & ICE Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 100 - GENERAL FUND Totals Business Unit 4550 - MAINT-SNOW & ICE Account 65015 - CHEMICALS/ SALT 2019 BAGGED SALT PURCHASE Account 65015 - CHEMICALS/ SALT Totals UTILITIES: COMED UTILITIES: COMED Account 64008 - FESTIVAL LIGHTING Totals Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals UTILITIES: COMED Account 64007 - TRAFFIC LIGHT ELECTRICITY Totals Account 64008 - FESTIVAL LIGHTING UTILITIES: COMED Account 64006 - LIGHTING Totals Account 64007 - TRAFFIC LIGHT ELECTRICITY UTILITIES: COMED UTILITIES: COMED Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Account 64006 - LIGHTING UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED CONCRETE PURCHASE CONCRETE PURCHASE Account 65055 - MATER. TO MAINT. IMP. Totals Business Unit 4510 - STREET MAINTENANCE Totals ASPHALT PURCHASE ASPHALT PURCHASE ASPHALT PURCHASE ASPHALT PURCHASE ASPHALT PURCHASE Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals Account 65055 - MATER. TO MAINT. IMP. ASPHALT PURCHASE ASPHALT PURCHASE Business Unit 4510 - STREET MAINTENANCE Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS LEAF HAULING AND DISPOSAL LEAF HAULING AND DISPOSAL LEAF HAULING AND DISPOSAL TREE REMOVAL 2809 GRANT Account 62385 - TREE SERVICES Totals Business Unit 4320 - FORESTRY Totals Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals Business Unit 4320 - FORESTRY Account 62385 - TREE SERVICES TREE REMOVAL 3242 THAYER Account 65503 - FURNITURE / FIXTURES / EQUIPMENT TASK STOOL FOR PWA ENGINEER Account 65503 - FURNITURE / FIXTURES / EQUIPMENT Totals AFSCME UNIFORM PURCHASE AFSCME UNIFORM PURCHASE AFSCME UNIFORM PURCHASE AFSCME UNIFORM PURCHASE Account 65020 - CLOTHING Totals AFSCME UNIFORM PURCHASE AFSCME UNIFORM PURCHASE AFSCME UNIFORM PURCHASE AFSCME UNIFORM PURCHASE AFSCME UNIFORM PURCHASE Account 65020 - CLOTHING AFSCME UNIFORM PURCHASE AFSCME UNIFORM PURCHASE AFSCME UNIFORM PURCHASE AFSCME UNIFORM PURCHASE Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Account 64540 - TELECOMMUNICATIONS - WIRELESS AVL TRACKERS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 3806 - CIVIC CENTER SERVICES Totals Department 30 - PARKS, REC. AND COMMUNITY SERV. Totals Department 40 - PUBLIC WORKS AGENCY Business Unit 3806 - CIVIC CENTER SERVICES Account 64015 - NATURAL GAS UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 64015 - NATURAL GAS UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals Account 62505 - INSTRUCTOR SERVICES Totals Business Unit 3605 - ECOLOGY CENTER Totals Business Unit 3710 - NOYES CULTURAL ARTS CENTER Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals Business Unit 3605 - ECOLOGY CENTER Account 62505 - INSTRUCTOR SERVICES YOGA PROGRAM INSTRUCTOR Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Run by Tera Davis on 12/03/2019 02:48:09 PM 6 Page 7 of 35 A1.Page 61 of 975 205 EMERGENCY TELEPHONE (E911) Vendor Invoice Date Payment Date Invoice Amount 15300 - POLICE LAW INSTITUTE 11/18/2019 12/10/2019 960.00 15364 - POLICE LEGAL SCIENCES INC 11/18/2019 12/10/2019 960.00 2 $1,920.00 103536 - MOTOROLA SOLUTIONS, INC.11/22/2019 12/10/2019 1,497.45 1 $1,497.45 3 $3,417.45 3 $3,417.45 3 $3,417.45 Department 22 - POLICE Totals Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 12/10/19 - 12/10/19 Account 65085 - MINOR EQUIPMENT & TOOLS COMMUNICATION EQUIPMENT Account 65085 - MINOR EQUIPMENT & TOOLS Totals Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Account 62295 - TRAINING & TRAVEL DISPATCH PRO SUBSCRIPTION - JUNE - NOV 2019 DISPATCH PRO SUBSCRIPTION - DEC 2019- MAY 2020 Account 62295 - TRAINING & TRAVEL Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.10.2019 Invoice Description Fund 205 - EMERGENCY TELEPHONE (E911) FUND Department 22 - POLICE Run by Tera Davis on 12/03/2019 02:48:09 PM 7 Page 8 of 35 A1.Page 62 of 975 215 CDBG FUND Vendor Invoice Date Payment Date Invoice Amount 17064 - ENTERPRISE COMMUNITY PARTNERS, INC.11/20/2019 12/10/2019 5,921.88 1 $5,921.88 1 $5,921.88 1 $5,921.88 1 $5,921.88 Business Unit 5220 - CDBG ADMINISTRATION Totals Department 21 - COMMUNITY DEVELOPMENT Totals Fund 215 - CDBG FUND Totals Business Unit 5220 - CDBG ADMINISTRATION Account 62490 - OTHER PROGRAM COSTS EVANSTON'S SHARE FOR THE ASSESSMENT OF FAIR HOUSING Account 62490 - OTHER PROGRAM COSTS Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.10.2019 Invoice Description Fund 215 - CDBG FUND Department 21 - COMMUNITY DEVELOPMENT Accounts Payable by G/L Distribution Report Payment Date Range 12/10/19 - 12/10/19 Run by Tera Davis on 12/03/2019 02:48:09 PM 8 Page 9 of 35 A1.Page 63 of 975 220 CDBG LOAN FUND Vendor Invoice Date Payment Date Invoice Amount 101221 - COOK COUNTY RECORDER OF DEEDS 11/25/2019 12/10/2019 88.00 101221 - COOK COUNTY RECORDER OF DEEDS 11/25/2019 12/10/2019 88.00 101221 - COOK COUNTY RECORDER OF DEEDS 11/25/2019 12/10/2019 88.00 3 $264.00 3 $264.00 3 $264.00 3 $264.00Fund 220 - CDBG LOAN FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 12/10/19 - 12/10/19 Account 65535 - REHAB LOANS Totals Business Unit 5280 - CD LOAN Totals Department 21 - COMMUNITY DEVELOPMENT Totals Business Unit 5280 - CD LOAN Account 65535 - REHAB LOANS HOUSING REHAB LOAN RECORDING - CLIENT 0270 HOUSING REHAB LOAN RECORDING - CLIENT 0269 HOUSING REHAB LOAN RECORDING - CLIENT 0209 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.10.2019 Invoice Description Fund 220 - CDBG LOAN FUND Department 21 - COMMUNITY DEVELOPMENT Run by Tera Davis on 12/03/2019 02:48:09 PM 9 Page 10 of 35 A1.Page 64 of 975 330 HOWARD-RIDGE TIF FUND Vendor Invoice Date Payment Date Invoice Amount 101143 - COMED 10/30/2019 12/10/2019 1,621.17 1 $1,621.17 102780 - KANE, MCKENNA AND ASSOCIATES, INC.11/25/2019 12/10/2019 5,787.50 1 $5,787.50 103744 - NICOR 11/06/2019 12/10/2019 50.43 1 $50.43 102780 - KANE, MCKENNA AND ASSOCIATES, INC.11/25/2019 12/10/2019 2,110.46 1 $2,110.46 4 $9,569.56 4 $9,569.56 4 $9,569.56Fund 330 - HOWARD-RIDGE TIF FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 12/10/19 - 12/10/19 Account 66040 - GENERAL ADMINISTRATION & SUPPORT Totals Business Unit 5860 - HOWARD RIDGE TIF Totals Department 99 - NON-DEPARTMENTAL Totals UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 66040 - GENERAL ADMINISTRATION & SUPPORT HOWARD TIF CONSULTING AND MAILING FOR PUBLIC NOTICES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS HOWARD TIF CONSULTING AND MAILING FOR PUBLIC NOTICES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64015 - NATURAL GAS Business Unit 5860 - HOWARD RIDGE TIF Account 62490 - OTHER PROGRAM COSTS UTILITIES: COMED Account 62490 - OTHER PROGRAM COSTS Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.10.2019 Invoice Description Fund 330 - HOWARD-RIDGE TIF FUND Department 99 - NON-DEPARTMENTAL Run by Tera Davis on 12/03/2019 02:48:09 PM 10 Page 11 of 35 A1.Page 65 of 975 415 CAPITAL IMPROV FUND Vendor Invoice Date Payment Date Invoice Amount 101086 - CLARK DIETZ, INC.09/11/2019 *12/10/2019 1,273.95 1 $1,273.95 1 $1,273.95 171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.11/11/2019 12/10/2019 30,576.10 16073 - PATRICK ENGINEERING, INC.10/14/2019 *12/10/2019 39,889.24 2 $70,465.34 13463 - GARLAND /DBS, INC.11/26/2019 *12/10/2019 11,702.85 13463 - GARLAND /DBS, INC.11/26/2019 *12/10/2019 51,966.00 2 $63,668.85 4 $134,134.19 137011 - GEWALT HAMILTON ASSOCIATES, INC.11/22/2019 12/10/2019 5,200.00 244419 - KIMLEY-HORN AND ASSOCIATES, INC.09/30/2019 12/10/2019 17,868.00 244419 - KIMLEY-HORN AND ASSOCIATES, INC.10/30/2019 12/10/2019 23,824.00 3 $46,892.00 16906 - COSGROVE CONSTRUCTION, INC.10/16/2019 12/10/2019 1,008.00 120248 - ELCAST LIGHTING 10/21/2019 12/10/2019 13,566.00 16996 - ESTRADA FENCES INC.11/23/2019 12/10/2019 4,200.00 15649 - FUTURITY 19, INC.11/08/2019 12/10/2019 15,515.00 13463 - GARLAND /DBS, INC.11/15/2019 12/10/2019 5,067.00 16583 - HACIENDA LANDSCAPING INC 11/22/2019 12/10/2019 230,526.00 253307 - LANDMARK CONTRACTORS, INC.11/26/2019 12/10/2019 228,605.17 16728 - METHODS & MATERIALS, INC.11/21/2019 12/10/2019 8,530.00 104608 - SCHROEDER & SCHROEDER INC 11/27/2019 12/10/2019 62,146.46 15541 - SUMIT CONSTRUCTION CO., INC.11/25/2019 12/10/2019 137,017.03 15401 - THE BLUEPRINT SHOPPE, INC.06/28/2019 12/10/2019 118.30 11 $706,298.96 14 $753,190.96 171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.11/11/2019 12/10/2019 28,574.01 1 $28,574.01 100941 - CENTRAL RUG & CARPET CO.11/25/2019 12/10/2019 62,104.69 1 $62,104.69 2 $90,678.70 100941 - CENTRAL RUG & CARPET CO.11/25/2019 12/10/2019 81,713.73 15541 - SUMIT CONSTRUCTION CO., INC.11/25/2019 12/10/2019 82,365.00 2 $164,078.73 2 $164,078.73 104608 - SCHROEDER & SCHROEDER INC 11/27/2019 12/10/2019 60,223.68 1 $60,223.68 1 $60,223.68 24 $1,203,580.21 24 $1,203,580.21 Accounts Payable by G/L Distribution Report Payment Date Range 12/10/19 - 12/10/19 Fund 415 - CAPITAL IMPROVEMENTS FUND Totals Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4319 - CIP CDBG Funds Totals Department 40 - PUBLIC WORKS AGENCY Totals Business Unit 4219 - NON-BOND CAPITAL Totals Business Unit 4319 - CIP CDBG Funds Account 65515 - OTHER IMPROVEMENTS 2019 ALLEY IMPROVEMENTS CONTRACT Account 65515 - OTHER IMPROVEMENTS FLEETWOOD JOURDAIN INTERIOR RENOVATIONS 2019 50/50 SIDEWALK REPLACEMENT PROJECT Account 65515 - OTHER IMPROVEMENTS Totals Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4218 - NON-BOND CAPITAL, 2018 Totals Business Unit 4219 - NON-BOND CAPITAL IDOT LOCAL AGENCY AGREEMENT 57-R-18 HOWARD ST CORRIDOR Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS FLEETWOOD JOURDAIN INTERIOR RENOVATIONS Business Unit 4119 - 2019 GO BOND CAPITAL Totals Business Unit 4218 - NON-BOND CAPITAL, 2018 Account 62145 - ENGINEERING SERVICES REPAIRS OF CONVERSATIONS ART PIECE AT RAYMOND PARK 2019 ALLEY IMPROVEMENTS CONTRACT 2019 50/50 SIDEWALK REPLACEMENT PROJECT POSTCARDS FOR GARDEN PARK Account 65515 - OTHER IMPROVEMENTS Totals REPLACEMENT FENCE SURROUNDING TWIGGS COMMUNITY GARDEN BRICK WALL REPAIRS AT POLICE/FIRE HEADQUARTERS ROOF & DRAIN INSPECTION AT FLEETWOOD JOURDAIN GARDEN PARK AND PLAYGROUND RENOVATIONS MAIN ST CORRIDOR IMPROVEMENTS WEST LIMITS TO HARTREY Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS LEVY CENTER VESTIBULE ENTRANCE MAT REPAIR SOLE SOURCE STREET LIGHT FIXTURE REPAIRS Business Unit 4119 - 2019 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES 2020 WATER MAIN & ALLEY PROJECTS SURVEY RFP HVAC MECHANICAL ENGINEERING SERVICES-POLICE/FIRE HQ, FIRE 3 LEVY HVAC MECHANICAL ENGINEERING SERVICES-POLICE/FIRE HQ, FIRE 3 LEVY FIRE STATION #2 ROOF REPLACEMENT Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4118 - 2018 GO BOND CAPITAL Totals MAIN STREET IMPROVEMENT PROJECT PHASE I ENGINEERING Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS FIRE STATION #2 ROOF REPLACEMENT Business Unit 4117 - 2017 GO BOND ISSUANCE Totals Business Unit 4118 - 2018 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES IDOT LOCAL AGENCY AGREEMENT 57-R-18 HOWARD ST CORRIDOR Business Unit 4117 - 2017 GO BOND ISSUANCE Account 62145 - ENGINEERING SERVICES CHANDLER-NEWBERGER CENTER HVAC&ELECTRICAL IMPROVEMENTS Account 62145 - ENGINEERING SERVICES Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.10.2019 Invoice Description Fund 415 - CAPITAL IMPROVEMENTS FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 12/03/2019 02:48:09 PM 11 Page 12 of 35 A1.Page 66 of 975 416 CROWN CONSTRUCTION FUND Vendor Invoice Date Payment Date Invoice Amount 226897 - WOODHOUSE TINUCCI ARCHITECTS 11/21/2019 12/10/2019 71,222.74 1 $71,222.74 103744 - NICOR 10/31/2019 12/10/2019 1,029.03 285559 - BULLEY & ANDREWS, LLC 11/08/2019 *12/10/2019 3,282,796.36 16953 - VIBRA-TECH ENGINEERS, INC.11/22/2019 12/10/2019 1,550.00 3 $3,285,375.39 101401 - DELL COMPUTER CORP.11/20/2019 12/10/2019 5,194.26 1 $5,194.26 5 $3,361,792.39 5 $3,361,792.39 5 $3,361,792.39 Department 40 - PUBLIC WORKS AGENCY Totals Fund 416 - CROWN CONSTRUCTION FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 12/10/19 - 12/10/19 Account 65555 - IT COMPUTER HARDWARE 6 DELL LATITUDE LAPTOP COMPUTERS Account 65555 - IT COMPUTER HARDWARE Totals Business Unit 4160 - CROWN CONSTRUCTION PROJECT Totals Account 65515 - OTHER IMPROVEMENTS UTILITIES: NICOR ROBERT CROWN CONSTRUCTION MANAGER SERVICES ROBERT CROWN VIBRATION MONITORING Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4160 - CROWN CONSTRUCTION PROJECT Account 62145 - ENGINEERING SERVICES ROBERT CROWN ARCHITECTURAL SERVICES REMAINING Account 62145 - ENGINEERING SERVICES Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.10.2019 Invoice Description Fund 416 - CROWN CONSTRUCTION FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 12/03/2019 02:48:09 PM 12 Page 13 of 35 A1.Page 67 of 975 505 PARKING SYSTEM FUND Vendor Invoice Date Payment Date Invoice Amount 17076 - ROBERT ZIESEL 11/26/2019 12/10/2019 90.00 1 $90.00 14093 - VERIZON NETWORKFLEET, INC.11/01/2019 12/10/2019 18.95 1 $18.95 104183 - PRF GRAPHICS 11/27/2019 12/10/2019 653.49 104519 - RYDIN SIGN & DECAL 11/27/2019 12/10/2019 888.00 2 $1,541.49 15290 - BTR ENGINEERING, LLC 11/17/2019 *12/10/2019 7,150.80 1 $7,150.80 5 $8,801.24 203703 - FASTSIGNS LINCOLNWOOD 11/27/2019 12/10/2019 258.96 225904 - TOTAL PARKING SOLUTIONS, INC.11/27/2019 12/10/2019 324.00 225904 - TOTAL PARKING SOLUTIONS, INC.11/27/2019 12/10/2019 623.00 3 $1,205.96 10643 - PASSPORT PARKING, INC`11/27/2019 12/10/2019 569.00 1 $569.00 10643 - PASSPORT PARKING, INC`11/27/2019 12/10/2019 22,398.20 1 $22,398.20 101143 - COMED 10/25/2019 12/10/2019 263.67 101143 - COMED 10/25/2019 12/10/2019 185.57 2 $449.24 292557 - SILK SCREEN EXPRESS, INC.11/27/2019 12/10/2019 145.00 1 $145.00 8 $24,767.40 13097 - SP PLUS PARKING 12/01/2019 12/10/2019 130,091.50 1 $130,091.50 1 $130,091.50 12366 - AUTOMATED PARKING TECHNOLOGIES 11/27/2019 12/10/2019 420.00 1 $420.00 1 $420.00 15 $164,080.14 15 $164,080.14 IT SERVICE CALL-CHURCH/MAPLE GARAGE 11/8/19 PAYBOX CONVERSIONS-LOTS 4, 16, 27, 24, 38 PAYBOX CONVERSIONS-LOTS 3 & 10 8 PARKING SIGNS Accounts Payable by G/L Distribution Report Payment Date Range 12/10/19 - 12/10/19 Fund 505 - PARKING SYSTEM FUND Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 7036 - SHERMAN GARAGE Totals Department 19 - ADMINISTRATIVE SERVICES Totals Business Unit 7025 - CHURCH STREET GARAGE Totals Business Unit 7036 - SHERMAN GARAGE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Business Unit 7025 - CHURCH STREET GARAGE Account 62400 - CONTRACT SVC-PARKING GARAGE PARKING GARAGE MANAGEMENT DEC 19 Account 62400 - CONTRACT SVC-PARKING GARAGE Totals CLOTHING Account 65020 - CLOTHING Totals Business Unit 7015 - PARKING LOTS & METERS Totals UTILITIES: COMED UTILITIES: COMED Account 64005 - ELECTRICITY Totals Account 65020 - CLOTHING Account 62519 - PASSPORT MOBILE PARKING APP FEES MOBILE PAY-OCTOBER 2019 Account 62519 - PASSPORT MOBILE PARKING APP FEES Totals Account 64005 - ELECTRICITY Account 62230 - IMPROVEMENT MAINT SERVICE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS PERMIT SERVICE-OCTOBER 2019 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 7015 - PARKING LOTS & METERS Account 62230 - IMPROVEMENT MAINT SERVICE SHERMAN PLAZA GARAGE LIGHTING REPLACEMENT ENGINEERING SERVICES Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 7005 - PARKING SYSTEM MGT Totals IMMOBILIZATION FORMS-11/18/19 200 PARKING HANGTAGS Account 65045 - LICENSING/REGULATORY SUPP Totals Account 65515 - OTHER IMPROVEMENTS Account 64540 - TELECOMMUNICATIONS - WIRELESS AVL TRACKERS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65045 - LICENSING/REGULATORY SUPP Business Unit 7005 - PARKING SYSTEM MGT Account 53385 - SPACE (LOT) RENTALS LOT 18 REFUND FOR PLATE 9771366 Account 53385 - SPACE (LOT) RENTALS Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.10.2019 Invoice Description Fund 505 - PARKING SYSTEM FUND Department 19 - ADMINISTRATIVE SERVICES Run by Tera Davis on 12/03/2019 02:48:09 PM 13 Page 14 of 35 A1.Page 68 of 975 510 WATER FUND Vendor Invoice Date Payment Date Invoice Amount 102499 - ILLINOIS DEPT OF REVENUE 11/18/2019 12/10/2019 930.00 1 $930.00 17075 - ALWAYS UNDERGROUND, INC.11/25/2019 12/10/2019 3,000.00 1 $3,000.00 104981 - AECOM USA, INC.11/11/2019 12/10/2019 6,174.10 1 $6,174.10 15333 - ADVANCED AUTOMATION AND CONTROLS, INC.08/29/2019 12/10/2019 1,650.00 1 $1,650.00 14093 - VERIZON NETWORKFLEET, INC.11/01/2019 12/10/2019 37.90 1 $37.90 5 $11,792.00 105394 - VERIZON WIRELESS 11/06/2019 12/10/2019 114.03 1 $114.03 1 $114.03 103744 - NICOR 11/04/2019 12/10/2019 806.40 1 $806.40 292557 - SILK SCREEN EXPRESS, INC.06/13/2019 12/10/2019 710.00 1 $710.00 2 $1,516.40 106964 - EUROFINS EATON ANALYTICAL 09/20/2019 12/10/2019 1,230.00 1 $1,230.00 217862 - ALEXANDER CHEMICAL CORPORATION 11/19/2019 12/10/2019 3,456.00 1 $3,456.00 2 $4,686.00 15226 - BLACK & VEATCH CORPORATION 11/15/2019 12/10/2019 4,589.73 1 $4,589.73 14901 - KARRA BARNES 11/22/2019 12/10/2019 7,500.00 1 $7,500.00 106817 - HARRIS COMPUTER SYSTEMS 08/30/2019 12/10/2019 11,922.47 1 $11,922.47 13723 - SEBIS DIRECT 11/13/2019 12/10/2019 47.42 1 $47.42 4 $24,059.62 200552 - G & L CONTRACTORS, INC 11/04/2019 12/10/2019 8,370.00 200552 - G & L CONTRACTORS, INC 09/04/2019 12/10/2019 5,730.00 200552 - G & L CONTRACTORS, INC 10/01/2019 12/10/2019 7,020.00 200552 - G & L CONTRACTORS, INC 10/01/2019 12/10/2019 800.00 4 $21,920.00 14093 - VERIZON NETWORKFLEET, INC.11/01/2019 12/10/2019 170.55 1 $170.55 100780 - OZINGA CHICAGO RMC, INC.11/06/2019 12/10/2019 90.00 1 $90.00 200552 - G & L CONTRACTORS, INC 11/04/2019 12/10/2019 2,731.93 105696 - ZIEBELL WATER SERVICE PRODUCTS INC 11/12/2019 12/10/2019 8,201.45 105696 - ZIEBELL WATER SERVICE PRODUCTS INC 11/12/2019 12/10/2019 4,470.70 3 $15,404.08 9 $37,584.63 23 $79,752.68 23 $79,752.68 2019 DEBRIS HAULING 2019 DEBRIS HAULING METER LAPTOPS Accounts Payable by G/L Distribution Report Payment Date Range 12/10/19 - 12/10/19 2019 DEBRIS HAULING 2019 DEBRIS HAULING Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 510 - WATER FUND Totals 2019 GRANULAR MATERIALS SMALL WATEROUS HYDRANT PARTS REPAIR CLAMPS Account 65055 - MATER. TO MAINT. IMP. Totals Account 65051 - MATERIALS - STREETS DIVISION 2019 CONCRETE PURCHASE Account 65051 - MATERIALS - STREETS DIVISION Totals Account 65055 - MATER. TO MAINT. IMP. Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS AVL TRACKERS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Account 62455 - WTR/SWR BILL PRINT AND MAIL CO Totals Business Unit 4225 - WATER OTHER OPERATIONS Totals Business Unit 4540 - DISTRIBUTION MAINTENANCE ANNUAL MAINTENANCE & SUPPORT AGREEMENT 3/1/19-11/30/19 Account 62340 - IT COMPUTER SOFTWARE Totals Account 62455 - WTR/SWR BILL PRINT AND MAIL CO UTILITY BILL PRINT & MAIL SERVICE Account 62185 - CONSULTING SERVICES CMMS SPECIALIST CONSULTING SERVICES (YEAR 2) Account 62185 - CONSULTING SERVICES Totals Account 62340 - IT COMPUTER SOFTWARE Business Unit 4225 - WATER OTHER OPERATIONS Account 62180 - STUDIES 2019 HYDRAULIC MODELING SVCS-ENGINEERING SVCS Account 62180 - STUDIES Totals Account 65015 - CHEMICALS/ SALT LIQUID CHLORINE (PER SPEC) Account 65015 - CHEMICALS/ SALT Totals Business Unit 4220 - FILTRATION Totals Business Unit 4220 - FILTRATION Account 62465 - OUTSIDE LABARATORY COSTS FY 2019 LABORATORY TESTING-ROUTINE COMPLIANCE Account 62465 - OUTSIDE LABARATORY COSTS Totals SAFETY ITEMS CLOTHING Account 65020 - CLOTHING Totals Business Unit 4210 - PUMPING Totals Account 64015 - NATURAL GAS UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 65020 - CLOTHING Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 4208 - WATER BILLING Totals Business Unit 4210 - PUMPING Business Unit 4200 - WATER PRODUCTION Totals Business Unit 4208 - WATER BILLING Account 64540 - TELECOMMUNICATIONS - WIRELESS Account 62245 - OTHER EQMT MAINTENANCE Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS AVL TRACKERS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals WATER SYSTEM VULNERABILITY ASSESSMENT & EMERGENCY RESPONSE PLAN Account 62180 - STUDIES Totals Account 62245 - OTHER EQMT MAINTENANCE SCADA INTEGRATION & SUPPORT SERVICES 2019 YEAR 2 OF 4 Account 56145 - FEES AND OUTSIDE WORK FIRE HYDRANT PERMIT DEPOSIT REFUND Account 56145 - FEES AND OUTSIDE WORK Totals Account 62180 - STUDIES Business Unit 4200 - WATER PRODUCTION Account 56140 - FEES AND MERCHANDISE SALE *SALES TAX Account 56140 - FEES AND MERCHANDISE SALE Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.10.2019 Invoice Description Fund 510 - WATER FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 12/03/2019 02:48:09 PM 14 Page 15 of 35 A1.Page 69 of 975 513 WATER DEPR IMPRV&EXT. FUND Vendor Invoice Date Payment Date Invoice Amount 137011 - GEWALT HAMILTON ASSOCIATES, INC.11/22/2019 12/10/2019 6,300.00 102162 - GREELEY AND HANSEN 11/25/2019 12/10/2019 16,169.30 2 $22,469.30 156014 - BOLDER CONTRACTORS 11/26/2019 12/10/2019 420,682.50 167918 - JOEL KENNEDY CONSTRUCTION CORPORATION 11/25/2019 12/10/2019 319,674.60 2 $740,357.10 4 $762,826.40 4 $762,826.40 4 $762,826.40 Accounts Payable by G/L Distribution Report Payment Date Range 12/10/19 - 12/10/19 Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals Department 71 - UTILITIES Totals Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals Account 65515 - OTHER IMPROVEMENTS OAKTON ST WATER SUPPLY CONNECTION 2019 WATER MAIN & STREET RESURFACING PROJECT Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 7330 - WATER FUND DEP, IMP, EXT Account 62145 - ENGINEERING SERVICES 2020 WATER MAIN & ALLEY PROJECTS SURVEY OAKTON STREET WATER SUPPLY CONNECTION Account 62145 - ENGINEERING SERVICES Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.10.2019 Invoice Description Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Department 71 - UTILITIES Run by Tera Davis on 12/03/2019 02:48:09 PM 15 Page 16 of 35 A1.Page 70 of 975 515 SEWER FUND Vendor Invoice Date Payment Date Invoice Amount 200552 - G & L CONTRACTORS, INC 11/08/2019 12/10/2019 880.00 200552 - G & L CONTRACTORS, INC 11/04/2019 12/10/2019 7,270.00 2 $8,150.00 13723 - SEBIS DIRECT 11/13/2019 12/10/2019 47.42 1 $47.42 106660 - DUKES ROOT CONTROL, INC 10/11/2019 12/10/2019 18,110.13 1 $18,110.13 14093 - VERIZON NETWORKFLEET, INC.11/01/2019 12/10/2019 170.55 1 $170.55 100780 - OZINGA CHICAGO RMC, INC.11/06/2019 12/10/2019 330.25 1 $330.25 200552 - G & L CONTRACTORS, INC 11/04/2019 12/10/2019 1,359.16 1 $1,359.16 7 $28,167.51 167918 - JOEL KENNEDY CONSTRUCTION CORPORATION 11/25/2019 12/10/2019 55,261.10 1 $55,261.10 1 $55,261.10 8 $83,428.61 8 $83,428.61 Accounts Payable by G/L Distribution Report Payment Date Range 12/10/19 - 12/10/19 Business Unit 4535 - SEWER IMPROVEMENTS Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 515 - SEWER FUND Totals Business Unit 4535 - SEWER IMPROVEMENTS Account 65515 - OTHER IMPROVEMENTS 2019 WATER MAIN & STREET RESURFACING PROJECT Account 65515 - OTHER IMPROVEMENTS Totals Account 65055 - MATER. TO MAINT. IMP. 2019 GRANULAR MATERIALS Account 65055 - MATER. TO MAINT. IMP. Totals Business Unit 4530 - SEWER MAINTENANCE Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65051 - MATERIALS - STREETS DIVISION 2019 CONCRETE PURCHASE Account 65051 - MATERIALS - STREETS DIVISION Totals 2019 ROOT TREATMENT Account 62461 - SEWER MAINTENANCE CONTRACTS Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS AVL TRACKERS Account 62455 - WTR/SWR BILL PRINT AND MAIL CO UTILITY BILL PRINT & MAIL SERVICE Account 62455 - WTR/SWR BILL PRINT AND MAIL CO Totals Account 62461 - SEWER MAINTENANCE CONTRACTS Business Unit 4530 - SEWER MAINTENANCE Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS 2019 DEBRIS HAULING 2019 DEBRIS HAULING Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.10.2019 Invoice Description Fund 515 - SEWER FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 12/03/2019 02:48:09 PM 16 Page 17 of 35 A1.Page 71 of 975 520 SOLID WASTE FUND Vendor Invoice Date Payment Date Invoice Amount 102499 - ILLINOIS DEPT OF REVENUE 11/18/2019 12/10/2019 72.00 1 $72.00 278136 - LAKESHORE RECYCLING SYSTEMS 11/25/2019 12/10/2019 36,864.72 1 $36,864.72 100496 - SOLID WASTE AGENCY NORTHERN COOK 12/01/2019 12/10/2019 46,221.13 1 $46,221.13 3 $83,157.85 3 $83,157.85 3 $83,157.85 Department 40 - PUBLIC WORKS AGENCY Totals Fund 520 - SOLID WASTE FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 12/10/19 - 12/10/19 FY2019 SOLID WASTE DISPOSAL FEES Account 62405 - SWANCC DISPOSAL FEES Totals Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals Account 62390 - CONDOMINIUM REFUSE COLL 2019 RESIDENTIAL CONDOMINIUM REFUSE COLLLECTION CONTRACT Account 62390 - CONDOMINIUM REFUSE COLL Totals Account 62405 - SWANCC DISPOSAL FEES Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Account 56155 - TRASH CART SALES *SALES TAX Account 56155 - TRASH CART SALES Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.10.2019 Invoice Description Fund 520 - SOLID WASTE FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 12/03/2019 02:48:09 PM 17 Page 18 of 35 A1.Page 72 of 975 600 FLEET SERVICES FUND Vendor Invoice Date Payment Date Invoice Amount 154890 - SPEX HAND WASH 11/22/2019 12/10/2019 1,539.50 1 $1,539.50 101064 - CINTAS #22 11/19/2019 12/10/2019 206.24 101064 - CINTAS #22 11/25/2019 12/10/2019 206.24 151986 - CINTAS CORPORATION #769 11/22/2019 12/10/2019 294.24 3 $706.72 14093 - VERIZON NETWORKFLEET, INC.11/01/2019 12/10/2019 500.00 1 $500.00 202507 - GAS DEPOT INC.11/15/2019 12/10/2019 18,690.24 1 $18,690.24 100003 - 1ST AYD CORPORATION 11/11/2019 12/10/2019 732.00 15228 - ADVANCE AUTO PARTS 11/12/2019 12/10/2019 29.91 15228 - ADVANCE AUTO PARTS 11/12/2019 12/10/2019 28.97 104011 - ALTORFER INDUSTRIES, INC.11/08/2019 12/10/2019 391.98 104011 - ALTORFER INDUSTRIES, INC.07/29/2019 12/10/2019 10,625.00 104011 - ALTORFER INDUSTRIES, INC.08/12/2019 12/10/2019 10,460.00 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/15/2019 12/10/2019 59.90 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/11/2019 12/10/2019 251.88 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/12/2019 12/10/2019 123.08 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/21/2019 12/10/2019 109.58 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/20/2019 12/10/2019 86.07 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/19/2019 12/10/2019 12.46 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/20/2019 12/10/2019 66.36 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/15/2019 12/10/2019 59.90 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/19/2019 12/10/2019 49.08 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/18/2019 12/10/2019 97.32 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/19/2019 12/10/2019 12.46 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/21/2019 12/10/2019 77.49 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/21/2019 12/10/2019 121.08 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/22/2019 12/10/2019 2.24 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/21/2019 12/10/2019 2.99 10790 - BALTIC MARINE SERVICES, INC.11/22/2019 12/10/2019 562.53 10790 - BALTIC MARINE SERVICES, INC.11/22/2019 12/10/2019 751.90 10790 - BALTIC MARINE SERVICES, INC.11/22/2019 12/10/2019 634.93 10790 - BALTIC MARINE SERVICES, INC.11/22/2019 12/10/2019 561.72 10790 - BALTIC MARINE SERVICES, INC.11/22/2019 12/10/2019 564.93 307995 - BONNELL INDUSTRIES INC 11/06/2019 12/10/2019 460.01 106584 - BURRIS EQUIPMENT CO.11/21/2019 12/10/2019 155.68 285052 - CHICAGO PARTS & SOUND, LLC 11/13/2019 12/10/2019 115.92 285052 - CHICAGO PARTS & SOUND, LLC 11/21/2019 12/10/2019 259.60 285052 - CHICAGO PARTS & SOUND, LLC 11/21/2019 12/10/2019 129.80 101511 - DOUGLAS TRUCK PARTS 11/15/2019 12/10/2019 88.80 101511 - DOUGLAS TRUCK PARTS 11/14/2019 12/10/2019 45.86 107216 - DRIVE TRAIN SERVICE & COMPONENTS INC.11/21/2019 12/10/2019 1,399.23 101556 - DUXLER TIRE & CAR CENTER 11/18/2019 12/10/2019 79.00 227800 - GOLF MILL FORD 11/15/2019 12/10/2019 2,347.40 227800 - GOLF MILL FORD 11/13/2019 12/10/2019 2,364.94 227800 - GOLF MILL FORD 11/14/2019 12/10/2019 23.04 227800 - GOLF MILL FORD 11/15/2019 12/10/2019 78.95 227800 - GOLF MILL FORD 11/14/2019 12/10/2019 19.56 227800 - GOLF MILL FORD 11/15/2019 12/10/2019 127.77 227800 - GOLF MILL FORD 11/09/2019 12/10/2019 375.93 227800 - GOLF MILL FORD 11/13/2019 12/10/2019 181.35 227800 - GOLF MILL FORD 11/14/2019 12/10/2019 (50.00) 227800 - GOLF MILL FORD 11/20/2019 12/10/2019 29.31 227800 - GOLF MILL FORD 11/20/2019 12/10/2019 264.61 227800 - GOLF MILL FORD 11/21/2019 12/10/2019 239.95 227800 - GOLF MILL FORD 11/22/2019 12/10/2019 538.38 227800 - GOLF MILL FORD 11/21/2019 12/10/2019 332.71 227800 - GOLF MILL FORD 11/20/2019 12/10/2019 30.91 102281 - HAVEY COMMUNICATIONS INC.11/11/2019 12/10/2019 291.20 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 11/12/2019 12/10/2019 207.28 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 11/18/2019 12/10/2019 103.64 102994 - LEACH ENTERPRISES, INC.11/12/2019 12/10/2019 140.48 120836 - P & G KEENE ELECTRICAL 11/21/2019 12/10/2019 385.00 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 11/12/2019 12/10/2019 54.79 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 11/19/2019 12/10/2019 479.72 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 11/19/2019 12/10/2019 390.00 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 11/15/2019 12/10/2019 130.00 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 11/18/2019 12/10/2019 195.00 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 11/22/2019 12/10/2019 52.12 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 11/21/2019 12/10/2019 158.64 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 11/21/2019 12/10/2019 561.79 104918 - STANDARD EQUIPMENT COMPANY 11/07/2019 12/10/2019 990.53 105080 - TEMCO MACHINERY INC. DBA GLOBAL EMERGENCY PRODUCTS 11/11/2019 12/10/2019 277.23 105080 - TEMCO MACHINERY INC. DBA GLOBAL EMERGENCY PRODUCTS 11/11/2019 12/10/2019 276.35 105080 - TEMCO MACHINERY INC. DBA GLOBAL EMERGENCY PRODUCTS 11/11/2019 12/10/2019 184.92 105080 - TEMCO MACHINERY INC. DBA GLOBAL EMERGENCY PRODUCTS 11/15/2019 12/10/2019 115.78 324441 - THE CHEVROLET EXCHANGE 11/12/2019 12/10/2019 333.80 324441 - THE CHEVROLET EXCHANGE 11/11/2019 12/10/2019 436.24 105395 - VERMEER MIDWEST 11/14/2019 12/10/2019 120.20 71 $41,999.18 245860 - WENTWORTH TIRE SERVICE 11/12/2019 12/10/2019 287.00 245860 - WENTWORTH TIRE SERVICE 11/13/2019 12/10/2019 138.00 245860 - WENTWORTH TIRE SERVICE 11/13/2019 12/10/2019 554.44 245860 - WENTWORTH TIRE SERVICE 11/19/2019 12/10/2019 184.00 4 $1,163.44 81 $64,599.08 81 $64,599.08 81 $64,599.08 REM VEHICLE #720/721 TIRES Accounts Payable by G/L Distribution Report Payment Date Range 12/10/19 - 12/10/19 Department 19 - ADMINISTRATIVE SERVICES Totals Fund 600 - FLEET SERVICES FUND Totals GREENWAYS VEHICLE #508/ #639 TIRES GREENWAYS VEHICLE #533/531 STREETS & WATER VEHICLES #612 & #923 TIRES Account 65065 - TIRES & TUBES Totals Business Unit 7710 - FLEET MAINTENANCE Totals Account 65060 - MATER. TO MAINT. AUTOS Totals Account 65065 - TIRES & TUBES FIRE VEHICLE #323 HEAT/COOL EFD VEHICLE #323 HEATING/COOLING STOCK FOR AUTOS STOCK FOR PLOW LIGHTS FORESTRY VEHICLE #825 GRINDER FUEL GAUGE STREETS VEHICLE #636 DRIVE SHAFT STREETS VEHICLE #612 FAN BELT STOCK FOR SWEEPERS & REM FIRE DEPARTMENT DOOR HANDLE ASSY & PARTS FD VEHICLE #323 DOOR HANDLE ASSY & PARTS REM VEHICLE #713 EXHAUST STOCK FOR MIRROR BRACKETS STOCK FOR MIRROR BRACKETS WATER VEHICLE #923 ABS STREETS VEHICLE #636 DRIVE STOCK FOR AUTOS STOCK FOR AUTOS STOCK FOR AIR DRYER RECYCLING VEHICLE #713 CHARGING SYSTEM STOCK FOR COOLANT STREETS VEHICLE #621 POWER SYSTEM GREENWAYS VEHICLE #514 BRAKES MOTOR POOL VEHICLE #775 POWER STEERING TRAFFIC OPS VEHICLE #163 EXHAUST GREENWAYS STOCK LIGHTING TRAFFIC OPS VEHICLE #163 BRAKES PD VEHICLE #66 AND STOCK EMISSIONS CORE RETURN TRAFFIC OPS VEHICLE #163 RADIATOR REM VEHICLE #621 FRONT HUB TRAFFIC VEHICLE #163 EXHAUST TRAFFIC VEHICLE #163 BLOWER RESISTOR PWA VEHICLE #663 WASHER PUMP WATER VEHICLE #915 WASHER PUMP WATER VEHICLE #915 FRONT END MULTIPLE TRAILERS STOCK STOCK FOR TRAILERS STREETS VEHICLE #636 DRIVE TRACK REPAIRS WATER VEHICLE #915 ALIGNMENT TRAFFIC OPS VEHICLE #163 EXHAUST STREETS VEHICLE #629 HOT BOX REPAIRS GREENWAYS VEHICLE #506 PLOW CONTROL STOCK OIL PM'S STOCK FOR AUTOS STOCK FOR AUTOS PRCS VEHICLE #431 WINTERIZATION PRCS VEHICLE #429 WINTERIZATION PRCS VEHICLE #436 WINTERIZATION PRCS VEHICLE #443 WINTERIZATION PRCS VEHICLE #445 WINTERIZATION STOCK FOR FLEET SHOP TOOLS STOCK FOR AUTOS GREENWAYS VEHICLE #508 SALT SPREADER STOCK FOR TRAILER HITCH FILTERS FOR STOCK STREETS VEHICLE #676 FILTERS STOCK FOR WIPERS STOCK FOR PREVENTATIVE MAINTENANCE STOCK FOR LIGHTS STOCK FOR WIPERS STOCK FOR AUTOS STOCK FOR HYDRAULICS FILTERS FOR STOCK HYDRAULIC LINE FITTINGS FOR STOCK STOCK FOR AUTOS MIRROR BRACKET FOR STREETS VEHICLE STREETS VEHICLE #683 CHANGE BLADE EMERGENCY REPAIRS AND RENTAL FOR PWA VEHICLE #683 GRADER EMERGENCY REPAIRS AND RENTAL FOR PWA VEHICLE #683 GRADER FUEL PURCHASE Account 65035 - PETROLEUM PRODUCTS Totals Account 65060 - MATER. TO MAINT. AUTOS SHOP SUPPLIES Account 64540 - TELECOMMUNICATIONS - WIRELESS AVL TRACKERS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65035 - PETROLEUM PRODUCTS Account 62355 - LAUNDRY/OTHER CLEANING UNIFORMS UNIFORMS BLACK MAT Account 62355 - LAUNDRY/OTHER CLEANING Totals Business Unit 7710 - FLEET MAINTENANCE Account 62245 - OTHER EQMT MAINTENANCE MULTIPLE VEHICLES WASHED Account 62245 - OTHER EQMT MAINTENANCE Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.10.2019 Invoice Description Fund 600 - FLEET SERVICES FUND Department 19 - ADMINISTRATIVE SERVICES Run by Tera Davis on 12/03/2019 02:48:09 PM 18 Page 19 of 35 A1.Page 73 of 975 605 INSURANCE FUND Vendor Invoice Date Payment Date Invoice Amount 17002 - ENGLER CALLAWAY BAASTEN & SRAGA, LLC 11/27/2019 12/10/2019 15,627.00 16101 - LAW OFFICES OF SHAWN JONES 11/27/2019 12/10/2019 1,265.00 279678 - TRIBLER ORPETT & MEYER, P. C.11/27/2019 12/10/2019 58.50 3 $16,950.50 3 $16,950.50 109165 - ESTATE OF HARVEY SAVER C/O GAIL SIEGEL 11/22/2019 12/10/2019 466.12 1 $466.12 104663 - SENIORS CHOICE 11/25/2019 12/10/2019 1,813.53 1 $1,813.53 2 $2,279.65 5 $19,230.15 5 $19,230.15 * = Prior Fiscal Year Activity 439 $6,236,751.18 Department 99 - NON-DEPARTMENTAL Totals Fund 605 - INSURANCE FUND Totals Account 66054 - MEDICARE SUPPLEMENT- SENIOR'S CHOICE SENIORS CHOICE MONTHLY BILLING Account 66054 - MEDICARE SUPPLEMENT- SENIOR'S CHOICE Totals Business Unit 7801 - EMPLOYEE BENEFITS Totals Business Unit 7800 - RISK MANAGEMENT Totals Business Unit 7801 - EMPLOYEE BENEFITS Account 57230 - RETIREE HEALTH INSURANCE CONTRIBUTIONS REFUND:MEDICAL OVERPAYMENT Account 57230 - RETIREE HEALTH INSURANCE CONTRIBUTIONS Totals Account 62130 - LEGAL SERVICES-GENERAL LABOR GENERAL BOARD OF ETHICS COMPLAINT GENERAL MATTERS Account 62130 - LEGAL SERVICES-GENERAL Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.10.2019 Invoice Description Fund 605 - INSURANCE FUND Department 99 - NON-DEPARTMENTAL Business Unit 7800 - RISK MANAGEMENT Accounts Payable by G/L Distribution Report Payment Date Range 12/10/19 - 12/10/19 Run by Tera Davis on 12/03/2019 02:48:09 PM 19 Page 20 of 35 A1.Page 74 of 975 Vendor Invoice Date Payment Date Invoice Amount 17070 - DR. ERIC J. FOSTER 11/18/2019 11/22/2019 40.00 17071 - DR. HARRISON LOBDELL 11/18/2019 11/22/2019 40.00 17069 - DR. PAUL LAMBERTI 11/18/2019 11/22/2019 40.00 17072 - SHARON MCKANNA HAYES 11/18/2019 11/22/2019 40.00 4 $160.00 4 $160.00 4 $160.00 4 $160.00 171337 - METROPOLITAN MAYORS CAUCUS 11/06/2019 11/22/2019 18,170.00 1 $18,170.00 1 $18,170.00 1 $18,170.00 1 $18,170.00 17068 - SCHAVITZ HEATING & COOLING 11/20/2019 11/22/2019 9,855.00 1 $9,855.00 1 $9,855.00 1 $9,855.00 1 $9,855.00 * = Prior Fiscal Year Activity 6 $28,185.00 Fund 215 - CDBG FUND Totals Accounts Payable by G/L Distribution Report *ADVANCED CHECKS FOR BILLING PERIOD ENDING 12.10.2019 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.10.2019 Account 63135 - TODDLER TOWN DAY CARE HVAC Totals Business Unit 5275 - PUBLIC FACILITIES Totals Department 21 - COMMUNITY DEVELOPMENT Totals Fund 215 - CDBG FUND Department 21 - COMMUNITY DEVELOPMENT Business Unit 5275 - PUBLIC FACILITIES Account 63135 - TODDLER TOWN DAY CARE HVAC *EMERGENCY HVAC REPLACEMENT Business Unit 1800 - GOOD NEIGHBOR ADMINISTRATION Totals Department 99 - NON-DEPARTMENTAL Totals Fund 180 - GOOD NEIGHBOR FUND Totals Department 99 - NON-DEPARTMENTAL Business Unit 1800 - GOOD NEIGHBOR ADMINISTRATION Account 62490 - OTHER PROGRAM COSTS *AMERICOPRS ONE-TIME MATCHING CONTRIBUTION Account 62490 - OTHER PROGRAM COSTS Totals Department 17 - LAW Totals Fund 100 - GENERAL FUND Totals Fund 180 - GOOD NEIGHBOR FUND *WITNESS SUBPOENA FEE (19 CV 417) Account 62345 - COURT COST/LITIGATION Totals Business Unit 1705 - LEGAL ADMINISTRATION Totals Business Unit 1705 - LEGAL ADMINISTRATION Account 62345 - COURT COST/LITIGATION *WITNESS SUBPOENA FEE (19 CV 417) *WITNESS SUBPOENA FEE (19 CV 417) *WITNESS SUBPOENA FEE (19 CV 417) Invoice Description Fund 100 - GENERAL FUND Department 17 - LAW Run by Tera Davis on 12/04/2019 01:38:38 PM Page 21 of 35 A1.Page 75 of 975 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT INSURANCE VARIOUS VARIOUS CASUALTY LOSS 60.00 VARIOUS IPBC MONTHLY HEALTH INSURANCE PREMIUM 1,225,926.37 VARIOUS VARIOUS WORKERS COMP 6,938.08 VARIOUS VARIOUS WORKERS COMP 7,862.59 1,240,787.04 VARIOUS VARIOUS ZIONS BANK DEBT SERVIVE PAYMENTS 14,596,499.45 VARIOUS BMO PURHASING CARD-OCTOBER, 2019 190,011.08 14,786,510.53 16,027,297.57 Grand Total $22,292,233.75 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.10.2019 SUPPLEMENTAL LIST ACH AND WIRE TRANSFERS Page 22 of 35 A1.Page 76 of 975 BMO Credit Card Statement for the Period ending October 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMEMERCHANT STATEMERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONADMIN SVCS BENNISONS BAKERY INC IL 60201 126.99$ 9/26/2019 65025 FOODCAKE FOR WALLY BOBKIEWICZ FARWELL PARTY.ADMIN SVCS STACKED & FOLDED IL 60201 44.30$ 9/26/2019 65025 FOODCITY MANAGER TRANSITION LUNCH MEETINGADMIN SVCS UNITED 01624760228394 TX 77002 296.60$ 10/8/2019 62295 TRAINING & TRAVEL AIRFARE FOR ICMA CONFERENCE IN NASHVILLE, TN - E. STORLIEADMIN SVCS PARKWHIZ, INC. IL 60661 20.00$ 10/16/2019 62295 TRAINING & TRAVEL PARKING FOR UNION HEARINGADMIN SVCS VALLI PRODUCE IL 60202 35.73$ 10/17/2019 65125 OTHER COMMODITIES FOOD FOR EMPLOYEE WELLNESS TESTING.ADMIN SVCS UBER TRIPCA 94105 17.24$ 10/21/2019 62295 TRAINING & TRAVEL TRANSPORTATION FOR ICMA CONFERENCE - E. STORLIEADMIN SVCS LYFT RIDE SUN 5AM CA 94107 27.56$ 10/21/2019 62295 TRAINING & TRAVEL ICMA CONFERENCE TRAVEL - E. STORLIEADMIN SVCS HOME2 SUITES NASHVILLE TN 37203 980.89$ 10/25/2019 62295 TRAINING & TRAVEL ICMA CONFERENCE LODGING - E. STORLIEADMIN SVCS/311 PANINOS PIZZERIA OR IL 60202 22.20$ 9/26/2019 64505 TELCOMMUNICATIONS POLICE DESK LUNCHADMIN SVCS/311 CVS/PHARMACY #03901 IL 60201 14.29$ 9/27/2019 64505 TELCOMMUNICATIONSCVS 311/CANDY FOR HALLOWEEN AND FIRE DEPARTMENT OPEN HOUSEADMIN SVCS/FAC MGMT SUPPLYHOUSE.COM NY 11747 103.21$ 9/26/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIALSADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 339.25$ 9/26/2019 65060 MATERIALS TO MAINTAIN AUTOSL SHOP SUPPLIESADMIN SVCS/FAC MGMT SAMS CLUB #6444 IL 60202 95.28$ 9/26/2019 65095 OFFICE SUPPLIES OFFICE SUPPLIESADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 43.67$ 9/26/2019 65050 BUILDING MAINTENANCE MATERIAL CIVIC CENTER BOILER REPAIR MATERIALSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 67.27$ 9/26/2019 65515 OTHER IMPROVEMENTS MATERIAL FOR CIP PROJECTADMIN SVCS/FAC MGMT VARIDESK 1800 207 25 TX 75019 990.00$ 9/26/2019 65625 FURNITURES AND FIXTURES 2 VARIDESKS FOR FIRE HQADMIN SVCS/FAC MGMT GRAINGERIL 60045 54.90$ 9/27/2019 65050 BUILDING MAINTENANCE MATERIAL HI-VIS FIRE EXTINGUISHER SIGNSADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 7.99$ 9/27/2019 62245 OTHER EQ MAINT MATERIAL FOR BATTERIES FOR TOOLADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 1,000.00$ 9/27/2019 65515 OTHER IMPROVEMENTS CIP PROJECTADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 1,000.00$ 9/27/2019 65515 OTHER IMPROVEMENTS CIP PROJECTADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 1,000.00$ 9/27/2019 65515 OTHER IMPROVEMENTS CIP PROJECTADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 1,500.00$ 9/27/2019 65515 OTHER IMPROVEMENTS AC AND HEAT UPGRADE CIPADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 1,500.00$ 9/27/2019 65515 OTHER IMPROVEMENTS AC AND HEAT UPGRADE CIPADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 453.34$ 9/27/2019 65515 OTHER IMPROVEMENTS CIP FURNACE INSTALLATIONADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 1,500.00$ 9/27/2019 65515 OTHER IMPROVEMENTS CIP FURNACE INSTALLATIONADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 1,500.00$ 9/27/2019 65515 OTHER IMPROVEMENTS CIP FURNACE INSTALLATIONADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 1,500.00$ 9/27/2019 65515 OTHER IMPROVEMENTS CIP FURNACE INSTALLATIONADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 33.12$ 9/27/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR ROOFADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 190.18$ 9/27/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR ROOFADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 147.00$ 9/30/2019 65050 BUILDING MAINTENANCE MATERIAL BUILDING MAINTENANCE AND SHOP SUPPLIESADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 216.13$ 9/30/2019 65060 MATERIALS TO MAINTAIN AUTOSL BUILDING MAINTENANCE AND SHOP SUPPLIESADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 43.85$ 9/30/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR EXTERIOR LIGHT UPGRADEADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 19.88$ 9/30/2019 65515 OTHER IMPROVEMENTS CIP PLYWOOD FOR CONDENSERSADMIN SVCS/FAC MGMT COLLISION SERVICES IA 50643 285.89$ 10/1/2019 65060 MATERIALS TO MAINTAIN AUTOSL SHOP SUPPLIESADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 380.66$ 10/1/2019 65090 SAFETY EQUIPMENT SAFETY FIT TEST SUPPLIESADMIN SVCS/FAC MGMT EVANSTON GLASS AND MIR IL 60201 325.00$ 10/1/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR GLASS REPLACEMENTADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 3.70$ 10/1/2019 65515 OTHER IMPROVEMENTS MATERIAL FOR CIP PROJECTADMIN SVCS/FAC MGMT UNIFIRST CORPORATION MA 01887 195.29$ 10/2/2019 62225 BLDG MAINT SVCS MONTHLY MAT SERVICEADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 453.10$ 10/2/2019 65090 SAFETY EQUIPMENT SAFETY- CONFINED SPACE EQUIPMENTADMIN SVCS/FAC MGMT MOORE SUPPLY CO. IL 60053 58.67$ 10/2/2019 65515 OTHER IMPROVEMENTS CIP PROJECTADMIN SVCS/FAC MGMT MOORE SUPPLY CO. IL 60053 329.44$ 10/2/2019 65515 OTHER IMPROVEMENTS CIP PROJECTADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 310.14$ 10/2/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR REPLACE HOSE BIBADMIN SVCS/FAC MGMT ANDERSON PEST SOLUTION IL 60126 71.03$ 10/2/2019 62225 BLDG MAINT SVCS PEST SERVICESADMIN SVCS/FAC MGMT ANDERSON PEST SOLUTION IL 60126 116.92$ 10/2/2019 62225 BLDG MAINT SVCS PEST SERVICESADMIN SVCS/FAC MGMT ANDERSON PEST SOLUTION IL 60126 116.93$ 10/2/2019 62225 BLDG MAINT SVCS PEST SERVICESADMIN SVCS/FAC MGMT ANDERSON PEST SOLUTION IL 60126 445.60$ 10/2/2019 62225 BLDG MAINT SVCS PEST SERVICESADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 107.65$ 10/2/2019 65085 MINOR EQUIP & TOOLS TOOLS FOR TAP AND DIE WORKADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 121.88$ 10/2/2019 65515 OTHER IMPROVEMENTS CIP PROJECTADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 29.20$ 10/2/2019 62245 OTHER EQ MAINT MATERIAL FOR CASH REGISTER MOUNTADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 35.88$ 10/2/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIALS TO REPAIR DOWNSPOUTSADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 402.21$ 10/2/2019 65050 BUILDING MAINTENANCE MATERIAL POWERADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 662.33$ 10/2/2019 65050 BUILDING MAINTENANCE MATERIAL SWITCHES AND DIMMERSADMIN SVCS/FAC MGMT LOWES #00907NC 28659 619.44$ 10/3/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR STREETS DEPT CONF ROOM REMODELADMIN SVCS/FAC MGMT GRAINGERIL 60045 171.77$ 10/3/2019 65050 BUILDING MAINTENANCE MATERIAL 2 AIR REGULATORSADMIN SVCS/FAC MGMT SHERWIN WILLIAMS 70370 IL 60201 8.29$ 10/3/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR CONF ROOM REMODELADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 433.25$ 10/3/2019 65050 BUILDING MAINTENANCE MATERIAL NEW FURNACE MATERIALSADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 900.00$ 10/3/2019 65050 BUILDING MAINTENANCE MATERIAL NEW FURNACEADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 19.94$ 10/3/2019 62245 OTHER EQ MAINT MATERIAL FOR CASH REGISTER MOUNTADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 118.20$ 10/3/2019 65050 BUILDING MAINTENANCE MATERIAL AC/ FUR POWERADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 13.10$ 10/3/2019 65060 MATERIALS TO MAINTAIN AUTOSL VEHICLE REPAIRS #809ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 29.58$ 10/3/2019 65085 MINOR EQUIP & TOOLS MATERIAL AND TOOLS FOR TRUCK STOCKADMIN SVCS/FAC MGMT THE UPS STORE #1037 IL 60202 14.92$ 10/3/2019 62275 POSTAGE CHARGEBACKS SHIPMENT FOR FLEET SERVICESADMIN SVCS/FAC MGMT THOMAS EQUIPMENT INC IL 60007 125.50$ 10/4/2019 65050 BUILDING MAINTENANCE MATERIAL 2 AIR REGULATORSADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 360.03$ 10/4/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR CIRCUIT PUMP FOR HEATINGADMIN SVCS/FAC MGMT WEST AND SONS TOWING I IL 60101 825.00$ 10/4/2019 62240 AUTOMOTIVE EQMP MAINT TOWING VEHICLE #321ADMIN SVCS/FAC MGMT LIONHEARTIL 60142 1,014.16$ 10/4/2019 65050 BUILDING MAINTENANCE MATERIAL SHERMAN PLAZA REPAIRADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 266.17$ 10/4/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR FURNACEADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 63.05$ 10/4/2019 65050 BUILDING MAINTENANCE MATERIAL NEW FURNACE MATERIALSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 20.15$ 10/4/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR FURNACE INSTALLADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 28.43$ 10/4/2019 65050 BUILDING MAINTENANCE MATERIAL PVC BOARD FOR OUTDOOR SIGNSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 11.19$ 10/4/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR BASKET STRAINERADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 23.44$ 10/4/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR SIGN INSTALLATIONADMIN SVCS/FAC MGMT IL TOLLWAY-AUTOREPLENI IL 60515 40.00$ 10/4/2019 65060 MATERIALS TO MAINTAIN AUTOSL I-PASS REPLENISHMENTADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 (49.98)$ 10/4/2019 65050 BUILDING MAINTENANCE MATERIAL REFUNDADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 240.69$ 10/4/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR EXTERIOR LIGHT UPGRADEADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 386.42$ 10/4/2019 65050 BUILDING MAINTENANCE MATERIAL AC FUR POWERDecember 9, 2019Page 1 of 13Page 23 of 35 A1.Page 77 of 975 BMO Credit Card Statement for the Period ending October 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMEMERCHANT STATEMERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 44.95$ 10/7/2019 65050 BUILDING MAINTENANCE MATERIAL CLEAR SILICONE FOR CHRIS IN FMADMIN SVCS/FAC MGMT EVANSTON LUMBER IL 60202 1,046.00$ 10/7/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR DOOR REPLACEMENTADMIN SVCS/FAC MGMT SHELL OIL 57444168702 IL 60202 713.40$ 10/7/2019 65035 PETROLEUM PRODUCTS POLICE MOTORCYCLE FUELADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 11.55$ 10/7/2019 62245 OTHER EQ MAINT MATERIAL FOR REGISTER MOUNTADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 22.91$ 10/7/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR FURNACE INSTALLADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 190.39$ 10/7/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR WINDOW BOARDINGADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 54.59$ 10/7/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR FURNACE INSTALLADMIN SVCS/FAC MGMT THE HOME DEPOT 1902 IL 60202 257.92$ 10/7/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR ROOF DECKADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 183.66$ 10/8/2019 65515 OTHER IMPROVEMENTS MATERIAL FOR CIPADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 68.48$ 10/8/2019 65050 BUILDING MAINTENANCE MATERIAL AC FUR POWERADMIN SVCS/FAC MGMT JOHNSTONE SUPPLY OF NI IL 60714 5.60$ 10/8/2019 65050 BUILDING MAINTENANCE MATERIAL HIGH TEMP CAULK FOR FURNACEADMIN SVCS/FAC MGMT NAFA FLEET MGMT ASSOC NJ 08540 499.00$ 10/9/2019 62360 MEMBERSHIP DUESMEMBERSHIP FOR S.CIOLEK FOR NAFA FLEET MANAGEMENT ASSOCIATIONADMIN SVCS/FAC MGMT CHILI S GRILL & BAR 20 WI 54913 13.40$ 10/9/2019 62295 TRAINING & TRAVEL TRAINING FOOD ALLOWANCEADMIN SVCS/FAC MGMT GLASS NICKEL PIZZA APL WI 54914 22.73$ 10/9/2019 62295 TRAINING & TRAVEL TRAINING FOOD ALLOWANCEADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 3.44$ 10/9/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR AIR FITTING.ADMIN SVCS/FAC MGMT MINUTEMAN PRESS IL 60201 30.37$ 10/9/2019 65050 BUILDING MAINTENANCE MATERIAL OIL DRY SPILL KIT STICKERSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 23.61$ 10/9/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR MISCADMIN SVCS/FAC MGMT SPEEDWAY 07047 1050 DI IL 60417 23.20$ 10/9/2019 62295 TRAINING & TRAVEL TRAINING FOOD ALLOWANCEADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 91.30$ 10/9/2019 65050 BUILDING MAINTENANCE MATERIAL POWERADMIN SVCS/FAC MGMT LENNOX INDUSTRIES TX 75080 211.00$ 10/9/2019 65050 BUILDING MAINTENANCE MATERIAL INDUCER FOR FURNACEADMIN SVCS/FAC MGMT VANAIR MANUFACTURING, IN 46360 238.77$ 10/10/2019 65060 MATERIALS TO MAINTAIN AUTOSL 643 COMPRESSOR REPAIRSADMIN SVCS/FAC MGMT ASIAN THAIWI 54911 24.55$ 10/10/2019 62295 TRAINING & TRAVEL TRAINING FOOD ALLOWANCEADMIN SVCS/FAC MGMT LAKE SHORE HARLEY DA IL 60048 38.07$ 10/10/2019 65060 MATERIALS TO MAINTAIN AUTOSL VEHICLE REPAIR PARTSADMIN SVCS/FAC MGMT MOORE SUPPLY CO. IL 60053 284.29$ 10/10/2019 65050 BUILDING MAINTENANCE MATERIAL HVAC SUPPLIES FOR ISREAL AT NOYESADMIN SVCS/FAC MGMT JC LICHT - 1252 - EVAN IL 60201 226.99$ 10/10/2019 65050 BUILDING MAINTENANCE MATERIAL DRY ERASE PAINT FOR THE OFFICEADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 47.92$ 10/10/2019 65515 OTHER IMPROVEMENTS MATERIAL FOR CIPADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 176.20$ 10/10/2019 65050 BUILDING MAINTENANCE MATERIAL POWER/ LIGHTSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 19.90$ 10/10/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIALS TO REPAIR WALLSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 21.28$ 10/10/2019 65085 MINOR EQUIP & TOOLS MATERIAL FOR PARK CLOSING FOR TRUCKADMIN SVCS/FAC MGMT CRETE CITGOIL 60417 5.31$ 10/10/2019 62295 TRAINING & TRAVEL TRAINING FOOD ALLOWANCEADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 229.89$ 10/10/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR COURTYARD LIGHTING REPAIRADMIN SVCS/FAC MGMT COMFORT SUITES APPLETO WI 54914 4.00$ 10/11/2019 62295 TRAINING & TRAVEL TRAINING FOOD ALLOWANCEADMIN SVCS/FAC MGMT GLASS NICKEL PIZZA APL WI 54914 27.98$ 10/11/2019 62295 TRAINING & TRAVEL TRAINING FOOD ALLOWANCEADMIN SVCS/FAC MGMT LAKE SHORE HARLEY DA IL 60048 291.36$ 10/11/2019 65060 MATERIALS TO MAINTAIN AUTOSL PD MOTORCYCLE PARTSADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 645.31$ 10/11/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIEL FOR RUNNING 3 INCH DISCHARGE LINEADMIN SVCS/FAC MGMT SHERWIN WILLIAMS 70370 IL 60201 52.49$ 10/11/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR ROOM 4006 - CIVIC CENTERADMIN SVCS/FAC MGMT SHERWIN WILLIAMS 70370 IL 60201 298.95$ 10/11/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR SERVICE CENTER CONF ROOMADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 61.78$ 10/11/2019 65050 BUILDING MAINTENANCE MATERIAL TAPCON SCREWS/BATTERIES/STRAPSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 75.31$ 10/11/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR RUNNING CONDENSATE LINES AT NOYESADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 12.44$ 10/11/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR ACKERMAN PARKADMIN SVCS/FAC MGMT IL TOLLWAY-AUTOREPLENI IL 60515 40.00$ 10/11/2019 65060 MATERIALS TO MAINTAIN AUTOSL I-PASS REPLENISHMENTADMIN SVCS/FAC MGMT ALLIED CONTROLS INC FL 32703 207.12$ 10/14/2019 65050 BUILDING MAINTENANCE MATERIAL NEW DAMPER FOR 911 AIR HANDLERADMIN SVCS/FAC MGMT JIMMY JOHNS - 857 WI 54913 14.26$ 10/14/2019 62295 TRAINING & TRAVEL TRAINING FOOD ALLOWANCEADMIN SVCS/FAC MGMT ARBYS 5020WI 54914 10.16$ 10/14/2019 62295 TRAINING & TRAVEL TRAINING FOOD ALLOWANCEADMIN SVCS/FAC MGMT COMFORT SUITES APPLETO WI 54914 258.00$ 10/14/2019 62295 TRAINING & TRAVEL TRAINING HOUSING ALLOWANCEADMIN SVCS/FAC MGMT KWIK TRIP 41200004127 WI 54914 1.89$ 10/14/2019 62295 TRAINING & TRAVEL TRAINING FOOD ALLOWANCEADMIN SVCS/FAC MGMT KWIK TRIP 41200004127 WI 54914 32.27$ 10/14/2019 62295 TRAINING & TRAVEL TRAINING FOOD ALLOWANCEADMIN SVCS/FAC MGMT GRAINGERIL 60045 (171.77)$ 10/14/2019 65050 BUILDING MAINTENANCE MATERIAL RETURN OF GRAINGER AIR REGULATORSADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 331.50$ 10/14/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR CHANGING PUMPADMIN SVCS/FAC MGMT DUNKIN #306178 Q35 IL 60201 39.58$ 10/14/2019 65025 FOODFOOD FOR GUYS TO CLOSE FOUNTAINADMIN SVCS/FAC MGMT JOHNSON LOCKSMITH INC IL 60201 37.50$ 10/14/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR CUTTING KEYS FOR CABINETSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 65.63$ 10/14/2019 65085 MINOR EQUIP & TOOLS TOOLS FOR WATER SOURCEADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 50.94$ 10/14/2019 65085 MINOR EQUIP & TOOLS TOOLS FOR GENERAL STOCKADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 113.69$ 10/14/2019 65515 OTHER IMPROVEMENTS MATERIAL FOR CIP PROJECTADMIN SVCS/FAC MGMT THE HOME DEPOT 1902 IL 60202 256.32$ 10/14/2019 65085 MINOR EQUIP & TOOLS TOOLSADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 510.43$ 10/14/2019 65050 BUILDING MAINTENANCE MATERIAL POWER LIGHTSADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 9.19$ 10/15/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR COURTYARD LIGHTING REPAIRADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 14.02$ 10/15/2019 65515 OTHER IMPROVEMENTS MATERIAL FOR CIPADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 75.15$ 10/15/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR COURTYARD LIGHTINGADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 325.14$ 10/15/2019 65050 BUILDING MAINTENANCE MATERIAL SWITCHES AND POWERADMIN SVCS/FAC MGMT SMITHEREEN PEST MANAGE IL 60714 300.00$ 10/15/2019 62225 BLDG MAINT SVCS PEST SERVICES FOR SEPT AND OCTOBERADMIN SVCS/FAC MGMT FEDEX 780232578590 TN 38116 8.65$ 10/16/2019 62275 POSTAGE CHARGEBACKS SHIPMENT FOR FLEET SERVICESADMIN SVCS/FAC MGMT GRAINGERIL 60045 52.06$ 10/16/2019 65515 OTHER IMPROVEMENTS CIP FURNACEADMIN SVCS/FAC MGMT GRAINGERIL 60045 110.07$ 10/16/2019 65515 OTHER IMPROVEMENTS CIP FURNACEADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 (15.32)$ 10/16/2019 65085 MINOR EQUIP & TOOLS TOOLS FOR CUT OFF WHEELSADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 15.32$ 10/16/2019 65085 MINOR EQUIP & TOOLS TOOLS FOR CUT OFF WHEELSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 101.92$ 10/16/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL AND TOOLS FOR INVESTIGATING WATER LEAKADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 22.69$ 10/16/2019 65050 BUILDING MAINTENANCE MATERIAL NUTS/BOLTS FOR BRINE ROOM FANADMIN SVCS/FAC MGMT CRETE CITGOIL 60417 15.06$ 10/16/2019 65035 PETROLEUM PRODUCTS FUEL FOR #770ADMIN SVCS/FAC MGMT INT IN FLUORECYCLE, I IL 60041 888.27$ 10/17/2019 62225 BLDG MAINT SVCS DISPOSAL OF BALLASTS/LIGHT/BULBSADMIN SVCS/FAC MGMT JC LICHT - 1252 - EVAN IL 60201 39.42$ 10/17/2019 65050 BUILDING MAINTENANCE MATERIAL PD MATERIAL FOR ROOM 201.ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 97.42$ 10/17/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR RADIATOR REPAIRADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 19.13$ 10/17/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR COURTYARD LIGHTING REPAIRADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 75.93$ 10/17/2019 65050 BUILDING MAINTENANCE MATERIAL PD MATERIAL FOR ROOM 201.ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 11.94$ 10/17/2019 65085 MINOR EQUIP & TOOLS TOOLS FOR CUT OFF WHEELSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 194.86$ 10/17/2019 65515 OTHER IMPROVEMENTS CIP FURNACE PROJECTDecember 9, 2019Page 2 of 13Page 24 of 35 A1.Page 78 of 975 BMO Credit Card Statement for the Period ending October 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMEMERCHANT STATEMERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONADMIN SVCS/FAC MGMT THE HOME DEPOT 1902 IL 60202 435.79$ 10/17/2019 65050 BUILDING MAINTENANCE MATERIAL MISC PARTS FOR BUILDINGADMIN SVCS/FAC MGMT LAKE WELLS GARAGE LLC IL 60606 16.00$ 10/17/2019 62295 TRAINING & TRAVEL PARKING FOR LOCAL 150 HEARING FOR SUPERVISORSADMIN SVCS/FAC MGMT LAZ PARKING 600117 IL 60606 15.00$ 10/17/2019 62295 TRAINING & TRAVEL PARKING FOR LOCAL 150 HEARING FOR SUPERVISORSADMIN SVCS/FAC MGMT GUITAR CENTER #337 IL 60035 640.75$ 10/18/2019 65085 MINOR EQUIP & TOOLS CORDLESS MICROPHONES FOR PA SYSTEMADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 8.62$ 10/18/2019 62245 OTHER EQ MAINT MATERIAL FOR KEY RINGADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 9.99$ 10/18/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR DOOR REPAIRADMIN SVCS/FAC MGMT SHERWIN WILLIAMS 70370 IL 60201 21.63$ 10/18/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR WALL REPAIRADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 65.64$ 10/18/2019 65515 OTHER IMPROVEMENTS MATERIAL FOR CIPADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 679.15$ 10/18/2019 65515 OTHER IMPROVEMENTS CIP PROJECTADMIN SVCS/FAC MGMT SAMS CLUB #6444 IL 60202 65.30$ 10/18/2019 65095 OFFICE SUPPLIES OFFICE SUPPLIESADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 55.78$ 10/18/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR RADIATOR REPAIRSADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 17.45$ 10/18/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR BUNK ROOM LIGHT REPAIRADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 131.46$ 10/18/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR COMPUTER LABADMIN SVCS/FAC MGMT MOTIS BRANDS INC WI 53022 1,899.99$ 10/21/2019 65050 BUILDING MAINTENANCE MATERIAL RAMPS FOR SWEEPER TO CLEAN ARRINGTON LAGOONADMIN SVCS/FAC MGMT GRAINGERIL 60045 52.06$ 10/21/2019 65515 OTHER IMPROVEMENTS CIP FURNACEADMIN SVCS/FAC MGMT THERMO MECHANICAL SERV IL 60126 2,123.00$ 10/21/2019 62225 BLDG MAINT SVCS HUMIDITY SENSOR FOR RTU FOR FLEETWOOD JOURDAIN GYMADMIN SVCS/FAC MGMT SQU SQ EVANSTON CHICK IL 60201 10.93$ 10/21/2019 65025 FOODLUNCH FOR STAFF- 16 HR DAYADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 199.66$ 10/21/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR STEAM RADIATOR REPAIRADMIN SVCS/FAC MGMT SAMSCLUB #6444 IL 60202 29.11$ 10/21/2019 65095 OFFICE SUPPLIES OFFICE SUPPLIESADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 47.72$ 10/21/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR WALL REPAIR GIBBS MORRISONADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 38.36$ 10/21/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR ROOF REPAIR TO SHERMAN PLAZAADMIN SVCS/FAC MGMT THE HOME DEPOT 1902 IL 60202 98.85$ 10/21/2019 65085 MINOR EQUIP & TOOLS MATERIAL FOR TRUCKADMIN SVCS/FAC MGMT IL TOLLWAY-AUTOREPLENI IL 60515 40.00$ 10/21/2019 65060 MATERIALS TO MAINTAIN AUTOSL I-PASS REPLENISHMENTADMIN SVCS/FAC MGMT STENSTROM PETROLEUM SE IL 61108 661.50$ 10/21/2019 62245 OTHER EQ MAINT FUEL LINE PREVENTATIVE MAINTENANCEADMIN SVCS/FAC MGMT TARGET PLUSMN 55445 498.00$ 10/22/2019 65090 SAFETY EQUIPMENT PLASTIC SHED HOUSES FOR SPILL KITSADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 1.65$ 10/22/2019 65050 BUILDING MAINTENANCE MATERIAL NUTS FOR BOLTSADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 349.69$ 10/22/2019 65050 BUILDING MAINTENANCE MATERIAL POWER, LIGHTS, AC AND FURADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 110.64$ 10/23/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR RUNNING BOILER FILL LINEADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 782.68$ 10/23/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR RUNNING NEW 1 1/2 BOILER FILLADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 899.44$ 10/23/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR RPZ FOR BOILER FEEDADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 742.63$ 10/23/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR RADIATOR VALVES STOCKADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 742.63$ 10/23/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR RADIATOR VALVES STOCKADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 492.29$ 10/23/2019 65050 BUILDING MAINTENANCE MATERIAL NEW LIMITS FOR BOILERSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 73.00$ 10/23/2019 65050 BUILDING MAINTENANCE MATERIAL LIGHTS FUR VAN STOCKADMIN SVCS/FAC MGMT THE HOME DEPOT 1902 IL 60202 312.02$ 10/23/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR CIVIC CENTERADMIN SVCS/FAC MGMT STEINER ELEC CHICAGO IL 60608 85.00$ 10/23/2019 65050 BUILDING MAINTENANCE MATERIAL LIGHTSADMIN SVCS/FAC MGMT STEINER ELEC CHICAGO IL 60608 497.64$ 10/23/2019 65050 BUILDING MAINTENANCE MATERIAL LIGHTSADMIN SVCS/FAC MGMT STEINER ELEC CHICAGO IL 60608 985.00$ 10/23/2019 65050 BUILDING MAINTENANCE MATERIAL GREENWAYS SERVICE CENTER BUILDING LIGHTSADMIN SVCS/FAC MGMT STEINER ELEC CHICAGO IL 60608 990.00$ 10/23/2019 65050 BUILDING MAINTENANCE MATERIAL LIGHTSADMIN SVCS/FAC MGMT STEINER ELEC CHICAGO IL 60608 995.00$ 10/23/2019 65050 BUILDING MAINTENANCE MATERIAL LIGHTSADMIN SVCS/FAC MGMT STEINER ELEC CHICAGO IL 60608 1,000.00$ 10/23/2019 65050 BUILDING MAINTENANCE MATERIAL GREENWAYS SERVICE CENTER BUILDING LIGHTSADMIN SVCS/FAC MGMT STEINER ELEC CHICAGO IL 60608 100.00$ 10/23/2019 65050 BUILDING MAINTENANCE MATERIAL HIGH BAY LIGHTS FOR SERVICE CENTERADMIN SVCS/FAC MGMT STEINER ELEC CHICAGO IL 60608 985.00$ 10/23/2019 65050 BUILDING MAINTENANCE MATERIAL HIGH BAY LIGHTS FOR SERVICE CENTERADMIN SVCS/FAC MGMT STEINER ELEC CHICAGO IL 60608 990.00$ 10/23/2019 65050 BUILDING MAINTENANCE MATERIAL HIGH BAY LIGHTS FOR SERVICE CENTERADMIN SVCS/FAC MGMT STEINER ELEC CHICAGO IL 60608 995.00$ 10/23/2019 65050 BUILDING MAINTENANCE MATERIAL HIGH BAY LIGHTS FOR SERVICE CENTERADMIN SVCS/FAC MGMT STEINER ELEC CHICAGO IL 60608 1,000.00$ 10/23/2019 65050 BUILDING MAINTENANCE MATERIAL HIGH BAY LIGHTS FOR SERVICE CENTERADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 131.95$ 10/23/2019 65060 MATERIALS TO MAINTAIN AUTOSL MATERIAL FOR STAIR HEATER REPAIRADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 50.46$ 10/23/2019 65085 MINOR EQUIP & TOOLS MATERIAL FOR TRUCKADMIN SVCS/FAC MGMT NCH CORPORATION 972438 TX 75062 130.00$ 10/23/2019 62225 BLDG MAINT SVCS PREVENTATIVE MAINTENANCEADMIN SVCS/FAC MGMT NCH CORPORATION 972438 TX 75062 130.00$ 10/23/2019 62225 BLDG MAINT SVCS PREVENTATIVE MAINTENANCEADMIN SVCS/FAC MGMT NCH CORPORATION 972438 TX 75062 132.08$ 10/23/2019 62225 BLDG MAINT SVCS PREVENTATIVE MAINTENANCEADMIN SVCS/FAC MGMT BRUCKER COIL 60007 352.00$ 10/24/2019 65050 BUILDING MAINTENANCE MATERIAL VALVE BODIES AND DAMPER PARTSADMIN SVCS/FAC MGMT LEE JENSEN SALES IL 60014 33.88$ 10/24/2019 65060 MATERIALS TO MAINTAIN AUTOSL CRANE SHOP HOOK REPAIRADMIN SVCS/FAC MGMT ANDERSON LOCK CO IL 60018 318.92$ 10/24/2019 65085 MINOR EQUIP & TOOLS MATERIAL FOR STOCKADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 98.23$ 10/24/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR RUNNING BOILER FILL LINEADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 108.46$ 10/24/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR RUNNING BOILER FILL LINEADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 30.09$ 10/24/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL AND TOOLS FOR MOUNTING BOILERADMIN SVCS/FAC MGMT THE HOME DEPOT 1902 IL 60202 81.25$ 10/24/2019 65050 BUILDING MAINTENANCE MATERIAL PENNY PARK MATERIAL FOR HANDRAIL REPAIRSADMIN SVCS/FAC MGMT RICH S YAMAHA IL 60441 92.51$ 10/24/2019 65060 MATERIALS TO MAINTAIN AUTOSL MATERIAL FOR COLD FOR WAVE RUNNERADMIN SVCS/FAC MGMT SOUTH WEST MARINE REPA IL 60451 41.41$ 10/24/2019 65060 MATERIALS TO MAINTAIN AUTOSL MATERIAL FOR WAVERUNNER FOR COLDADMIN SVCS/FAC MGMT IL TOLLWAY-AUTOREPLENI IL 60515 40.00$ 10/24/2019 65060 MATERIALS TO MAINTAIN AUTOSL I-PASS REPLENISHMENTADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 386.86$ 10/24/2019 65050 BUILDING MAINTENANCE MATERIAL LIGHTSADMIN SVCS/FAC MGMT IL FIRE MARSHAL FEE IL 62703 214.73$ 10/24/2019 62225 BLDG MAINT SVCS NOYES CULTURAL ARTS CENTER - BOILER INSPECTIONSADMIN SVCS/FAC MGMT 4IMPRINTWI 54901 688.83$ 10/25/2019 65090 SAFETY EQUIPMENT WINTER CLOTHING FOR SAFETYADMIN SVCS/FAC MGMT PIERCE MFGWI 54914 650.00$ 10/25/2019 62295 TRAINING & TRAVEL WAZY TRAININGADMIN SVCS/FAC MGMT PIERCE MFGWI 54914 900.00$ 10/25/2019 62295 TRAINING & TRAVEL WAZNY TRAININGADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 20.47$ 10/25/2019 65050 BUILDING MAINTENANCE MATERIAL PRESSURE TEMPERATURE GAUGEADMIN SVCS/FAC MGMT MENARDS DOLTON IL IL 60419 20.99$ 10/25/2019 65085 MINOR EQUIP & TOOLS MATERIAL FOR TRUCKADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 49.65$ 10/25/2019 65085 MINOR EQUIP & TOOLS STOCKADMIN SVCS/FAC MGMT MOUSER ELECTRONICS INC TX 76063 27.51$ 10/25/2019 65060 MATERIALS TO MAINTAIN AUTOSL AUTOMOTIVE CONNECTORSADMIN SVCS/HUMAN RES AMERICAN RED CROSS DC 20006 136.07$ 9/26/2019 62310 CITY WIDE TRAINING FIRST AID/CPR TRAINING SUPPLIESADMIN SVCS/HUMAN RES IIT TOUCHNETIL 60616 520.00$ 9/27/2019 62295 TRAINING & TRAVELPUBLIC SECTOR LAW CONFERENCE FEES - JLIN, MMASONCUP, HDUBOSEADMIN SVCS/HUMAN RES IIT TOUCHNETIL 60616 260.00$ 9/27/2019 62295 TRAINING & TRAVELPUBLIC SECTOR LAW CONFERENCE FEES - JLIN, MMASONCUP, HDUBOSEADMIN SVCS/HUMAN RES SAMS CLUB #6444 IL 60202 136.61$ 10/7/2019 62310 CITY WIDE TRAINING CITYWIDE TRAINING FOOD AND SUPPLIESADMIN SVCS/HUMAN RES SQ SQ BODY IN BALANC IL 60202 150.00$ 10/14/2019 65125 OTHER COMMODITIES WELLNESS RAFFLE PRIZEDecember 9, 2019Page 3 of 13Page 25 of 35 A1.Page 79 of 975 BMO Credit Card Statement for the Period ending October 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMEMERCHANT STATEMERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONADMIN SVCS/HUMAN RES TARGET 00009274 IL 60202 260.00$ 10/14/2019 65125 OTHER COMMODITIES WELLNESS RAFFLE PRIZE - TARGET GIFT CARDSADMIN SVCS/HUMAN RES AMERICAN PAYROLL ASSOC TX 78205 489.00$ 10/14/2019 62295 TRAINING & TRAVEL APA YEAR END CLASS - JSONIEADMIN SVCS/HUMAN RES AMERICAN PAYROLL ASSOC TX 78205 254.00$ 10/14/2019 65010 BOOKS, PUBLICATIONS, MAPS APA YEARLY PAYROLL SUBSCRIPTIONS.ADMIN SVCS/HUMAN RES SAMS CLUB #6444 IL 60202 415.79$ 10/15/2019 65125 OTHER COMMODITIES WELLNESS EVENT FOODADMIN SVCS/HUMAN RES SAMSCLUB #6444 IL 60202 77.85$ 10/22/2019 62310 CITY WIDE 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DONOHUEADMIN SVCS/PARKING CONNEXIONIL 60089 1,000.00$ 10/21/2019 65050 BUILDING MAINTENANCE MATERIAL CHURCH LIGHTING L.E.DADMIN SVCS/PARKING CONNEXIONIL 60089 1,000.00$ 10/21/2019 65050 BUILDING MAINTENANCE MATERIAL LIGHTING SUPPLY MAPLECITY MGR OFFICE FACEBK XUVEFNSXS2 CA 94025 25.00$ 9/27/2019 62205 ADVERTISING RECYCLING EDUCATION ADCITY MGR OFFICE EPIC BURGERIL 60201 189.64$ 9/30/2019 65025 FOODBUDGET TEAM LUNCH MEETINGCITY MGR OFFICE EPIC BURGERIL 60201 243.60$ 9/30/2019 66040 GENERAL ADMINISTRATION EQUITY AND EMPOWERMENT MEETINGCITY MGR OFFICE EVANSTON NOW IL 60201 74.10$ 9/30/2019 62360 MEMBERSHIP DUES STAFF MEMBERSHIPS TO EVANSTON NOW WEBSITECITY MGR OFFICE FACEBK VK4TFM2D72 CA 94025 106.69$ 10/1/2019 62205 ADVERTISING RECYCLING AND PARKING SOCIAL MEDIA ADSCITY MGR OFFICE VALLI PRODUCE IL 60202 54.74$ 10/4/2019 62490 OTHER PROGRAM COSTS CARP MEETINGCITY MGR OFFICE EB NFBPA CITY MANAGER CA 94103 75.58$ 10/8/2019 62295 TRAINING & TRAVELNATIONAL FORUM FOR BLACK PUBLIC ADMINISTRATOR SEMINAR REGISTRATION FOR RICHARDSON AND HOHENKIRKCITY MGR OFFICE HOO HOOTSUITE INC CA 94104 107.88$ 10/8/2019 62490 OTHER PROGRAM COSTS HOOTSUITE PURCHASE FOR SOCIAL MEDIA MANAGEMENTCITY MGR OFFICE EVANSTON COMMUNITY FOU IL 60201 125.00$ 10/11/2019 62295 TRAINING & TRAVELEVANSTON SNAPSHOT EVENT FOR EMPLOYEES JILLIAN OSTMAN & KATE LEWIS-LAKINCITY MGR OFFICE 22 - EC - LOU MALNATIS IL 60201 220.95$ 10/15/2019 65025 FOODCATERING FOR CITY COUNCIL 10.14.19CITY MGR OFFICE STACKED & FOLDED IL 60201 18.30$ 10/17/2019 65025 FOODLUNCH MEETING WITH KIMBERLY RICHARDSON AND CHIEF BRIAN SCOTTCITY MGR OFFICE STACKED & FOLDED IL 60201 979.00$ 10/24/2019 66040 GENERAL ADMINISTRATION CATERING FOR BEYOND DIVERSITY 10.24.19CITY MGR OFFICE VALLI PRODUCE IL 60202 54.74$ 10/24/2019 62490 OTHER PROGRAM COSTS CARP MEETINGCITY MGR OFFICE VALLI PRODUCE IL 60202 179.96$ 10/24/2019 66040 GENERAL ADMINISTRATION BEYOND DIVERSITY LUNCHCITY MGR OFFICE TRU BY HILTON NASHVILL TN 37203 908.96$ 10/25/2019 62295 TRAINING & TRAVELDEPUTY CITY MANAGER HOTEL STAY EXPENSE FOR THE 2019 ICMA CONFERENCE IN NASHVILLEDecember 9, 2019Page 4 of 13Page 26 of 35 A1.Page 80 of 975 BMO Credit Card Statement for the Period ending October 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMEMERCHANT STATEMERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONCITY MGR OFFICE BEST WESTERN GLO TN 37217 397.92$ 10/25/2019 62295 TRAINING & TRAVELICMA FELLOW HOTEL STAY EXPENSE FOR THE 2019 ICMA CONFERENCE IN NASHVILLE.CITY MGR OFFICE PANERA BREAD #600645 IL 60201 266.72$ 10/25/2019 66040 GENERAL ADMINISTRATION CATERING FOR BEYOND DIVERSITYCITY MGR OFFICE STACKED & FOLDED IL 60201 291.50$ 10/25/2019 66040 GENERAL ADMINISTRATION CATERING FOR ADDITIONAL BEYOND DIVERSITY ITEMS 10.24.19CMO/CITY COUNCIL NATIONAL LEAGUE OF DC 20001 650.00$ 9/27/2019 62295 TRAINING & TRAVELREGISTRATION FEE: NLC/CITY SUMMIT - NOV. 20-23, 2019 (8TH WARD ALDERMAN)CMO/CITY COUNCIL BLICK ART 800 447 1892 IL 60201 22.36$ 9/30/2019 65095 OFFICE SUPPLIES FRAMES FOR PROCLAMATION/CERTIFICATES SEPT 2019CMO/CITY COUNCIL NATIONAL LEAGUE OF DC 20001 650.00$ 10/1/2019 62295 TRAINING & TRAVELREGISTRATION FEE: NLC/CITY SUMMIT - NOV. 20-23, 2019 (4TH WARD ALDERMAN)CMO/CITY COUNCIL POTBELLY #5IL 60201 183.40$ 10/8/2019 65025 FOODDINNER FOR OCTOBER 7, 2019 RULES COMMITTEE MEETINGCMO/CITY COUNCIL UNITED 01624761752246 TX 77002 476.60$ 10/9/2019 62295 TRAINING & TRAVELAIRFARE FOR ALD. 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NE 68137 15.18$ 9/27/2019 65110 REC PROGRAM SUPPLIES PONY BEADS FOR CRAFTING FOR SPECIAL EVENTS AND CLASSESPRCS/CHAND NEWB CNTR UBER TRIPCA 94105 30.85$ 9/27/2019 62295 TRAINING & TRAVEL NRPAPRCS/CHAND NEWB CNTR DAYS INNS INNER HARBOR MD 21201 588.60$ 9/30/2019 62490 OTHER PROGRAM COSTS NRPA HOTEL ROOM FOR 3 NIGHTSPRCS/CHAND NEWB CNTR UBER TRIPCA 94105 33.81$ 9/30/2019 62295 TRAINING & TRAVEL NRPAPRCS/CHAND NEWB CNTR TARGET 00009274 IL 60202 42.95$ 10/2/2019 65025 FOODGOLDFISH, AND SUPPLIES FOR GIANT BUBBLES FOR SCIENCE CLASS, BABY WIPESPRCS/CHAND NEWB CNTR TARGET 00009274 IL 60202 11.66$ 10/2/2019 65110 REC PROGRAM SUPPLIESGOLDFISH, AND SUPPLIES FOR GIANT BUBBLES FOR SCIENCE CLASS, BABY WIPESPRCS/CHAND NEWB CNTR BLOCKBUSTER COSTUMES NY 14150 93.51$ 10/4/2019 65110 REC PROGRAM SUPPLIES ZOMBIE SCRAMBLE SUPPLIESPRCS/CHAND NEWB CNTR OTC BRANDS, INC. 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NE 68137 38.47$ 10/9/2019 65110 REC PROGRAM SUPPLIES TRUNK OR TREAT EVENT SUPPLIES - SPLIT INTO (2) RECEIPTSPRCS/CHAND NEWB CNTR SQUARE SQ WAXED HAND FL 34714 518.75$ 10/10/2019 62515 RENTAL SERVICESPAYMENT FOR INFLATABLES, BUMPER CARS AND RIDING ANIMALS FOR COMMUNITY PICNICPRCS/CHAND NEWB CNTR WRISTBANDS MEDTECH USA FL 32819 54.38$ 10/11/2019 65110 REC PROGRAM SUPPLIES ZOMBIE SCRAMBLE VOLUNTEER WRISTBANDSPRCS/CHAND NEWB CNTR OTC BRANDS, INC. NE 68137 115.05$ 10/14/2019 65110 REC PROGRAM SUPPLIES TURKEY SHOOT RAFFLE PRIZESPRCS/CHAND NEWB CNTR MEETUP ORG ULTD 6M NY 10012 89.94$ 10/15/2019 62360 MEMBERSHIP DUESMEMBERSHIP FEE FOR MEETUP.COM USED TO PROMOTE TIME TOGETHER AND CITY SPECIAL EVENTSPRCS/CHAND NEWB CNTR TARGET 00023739 IL 60640 102.97$ 10/16/2019 65110 REC PROGRAM SUPPLIES TRUNK OR TREAT SUPPLIESPRCS/CHAND NEWB CNTR UBER TRIPCA 94105 (8.44)$ 10/16/2019 62295 TRAINING & TRAVEL UBER RECEIPT REFUNDPRCS/CHAND NEWB CNTR TARGET 00009274 IL 60202 28.00$ 10/21/2019 65110 REC PROGRAM SUPPLIES CLEANING WIPES FOR PRESCHOOL ROOMPRCS/CHAND NEWB CNTR SQU SQ BLANCHARD COMM MD 21401 438.00$ 10/23/2019 62515 RENTAL SERVICES ZOMBIE SCRAMBLE RADIOSPRCS/CHAND NEWB CNTR SPIRIT HALLOWEEN ECOMM NJ 08234 97.41$ 10/24/2019 62490 OTHER PROGRAM COSTS ZOMBIE SCRAMBLEPRCS/CHAND NEWB CNTR STU SHINDIGZ DECORATIO IN 46787 74.98$ 10/24/2019 62490 OTHER PROGRAM COSTS ZOMBIE SCRAMBLEPRCS/CHAND NEWB CNTR MICHAELS STORES 2037 IL 60025 48.40$ 10/24/2019 65110 REC PROGRAM SUPPLIESTISSUE PAPER FOR DAY OF THE DEAD, HALLOWEEN DECORATIONS FOR TRUNK OR TREATPRCS/CHAND NEWB CNTR MICHAELS STORES 2037 IL 60025 87.78$ 10/24/2019 65110 REC PROGRAM SUPPLIESTISSUE PAPER FOR DAY OF THE DEAD, HALLOWEEN DECORATIONS FOR TRUNK OR TREATPRCS/CHAND NEWB CNTR INT IN NATIONAL AWARD IL 60202 312.00$ 10/25/2019 65110 REC PROGRAM SUPPLIES SOFTBALL TROPHIESPRCS/CHAND NEWB CNTR TARGET 00009274 IL 60202 136.79$ 10/25/2019 65025 FOODSNACKS FOR TRUNK OR TREAT, EXTRA CANDY FOR TRUNK OR TREAT CLOROX WIPES, DECORATIONS FOR PROGARMSPRCS/CHAND NEWB CNTR TARGET 00009274 IL 60202 76.71$ 10/25/2019 65110 REC PROGRAM SUPPLIESSNACKS FOR TRUNK OR TREAT, EXTRA CANDY FOR TRUNK OR TREAT CLOROX WIPES, DECORATIONS FOR PROGARMSPRCS/CHAND NEWB CNTR OTC BRANDS INC NE 68137 65.79$ 10/25/2019 65110 REC PROGRAM SUPPLIES ZOMBIE SCRAMBLEPRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 6.54$ 9/26/2019 62490 OTHER PROGRAM COSTS TEA FOR PROGRAMS AND ANIMAL FOODPRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 7.04$ 9/26/2019 65110 REC PROGRAM SUPPLIES TEA FOR PROGRAMS AND ANIMAL FOODPRCS/ECOLOGY CNTR POTBELLY #162 MD 21202 27.21$ 9/27/2019 62295 TRAINING & TRAVEL NRPA LUNCHPRCS/ECOLOGY CNTR AMERICAN 0010273271484 DC 85034 30.00$ 10/1/2019 62295 TRAINING & TRAVEL NRPA LUGGAGE CHECKPRCS/ECOLOGY CNTR AMERICAN 0010273271644 DC 85034 30.00$ 10/1/2019 62295 TRAINING & TRAVEL CONFERENCE LUGGAGEPRCS/ECOLOGY CNTR D & D FINER FOODS IL 60201 17.88$ 10/7/2019 65025 FOODITEMS FOR END OF SUMMER STAFF BBQPRCS/ECOLOGY CNTR WALMART.COM AR 72716 (5.99)$ 10/8/2019 65110 REC PROGRAM SUPPLIES WALMART REFUNDPRCS/ECOLOGY CNTR WALMART.COM AR 72716 (5.99)$ 10/8/2019 65110 REC PROGRAM SUPPLIES WALMART RETURNSPRCS/ECOLOGY CNTR WALMART.COM AR 72716 (5.99)$ 10/8/2019 65110 REC PROGRAM SUPPLIES WALMART RETURNSPRCS/ECOLOGY CNTR OFFICE DEPOT #510 IL 60201 21.79$ 10/9/2019 65110 REC PROGRAM SUPPLIES BATTERIESPRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 8.88$ 10/9/2019 62490 OTHER PROGRAM COSTS ANIMAL FOODPRCS/ECOLOGY CNTR HOUSE OF RENTAL IL 60077 133.00$ 10/10/2019 62515 RENTAL SERVICES RENTALS FOR ZOMBIE SCRAMBLEPRCS/ECOLOGY CNTR PETSMART # 0427 IL 60202 94.55$ 10/11/2019 62490 OTHER PROGRAM COSTS ANIMAL CARE SUPPLIESPRCS/ECOLOGY CNTR LLLREPTILE AND SUPPLY CA 92081 61.94$ 10/11/2019 62490 OTHER PROGRAM COSTS ANIMAL FOODPRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 12.41$ 10/14/2019 62490 OTHER PROGRAM COSTS ANIMAL FOODPRCS/ECOLOGY CNTR WALMART.COM AR 72716 77.27$ 10/14/2019 65110 REC PROGRAM SUPPLIES ZOMBIE SCRAMBLE SUPPLIESPRCS/ECOLOGY CNTR SP KIGURUMI.COM QC H2T 1S5 75.90$ 10/14/2019 65110 REC PROGRAM SUPPLIES BUG A BOO COSTUMEPRCS/ECOLOGY CNTR GFS STORE #1915 IL 60202 29.98$ 10/17/2019 62490 OTHER PROGRAM COSTS BEE FOODPRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 14.57$ 10/17/2019 62490 OTHER PROGRAM COSTS ANIMAL FOODPRCS/ECOLOGY CNTR VOGUE FABRICS INC IL 60202 19.95$ 10/17/2019 65110 REC PROGRAM SUPPLIES BUG A BOO COSTUMEPRCS/ECOLOGY CNTR PARTY CITY 1002 IL 60563 92.55$ 10/17/2019 65110 REC PROGRAM SUPPLIES ZOMBIE SCRAMBLE SUPPLIESPRCS/ECOLOGY CNTR PARTY CITY BOPIS IL 60563 47.84$ 10/17/2019 65110 REC PROGRAM SUPPLIES PARTY CITY ZOMBIE SCRAMBLEPRCS/ECOLOGY CNTR DOLLARTREEIL 60202 17.00$ 10/18/2019 65110 REC PROGRAM SUPPLIES BUG A BOO DECORATIONSPRCS/ECOLOGY CNTR GFS STORE #1915 IL 60202 39.95$ 10/18/2019 65025 FOODFAMILY CAMPFIRE S'MORESPRCS/ECOLOGY CNTR PETSMART # 0427 IL 60202 58.97$ 10/18/2019 62490 OTHER PROGRAM COSTS ANIMAL CARE SUPPILIESPRCS/ECOLOGY CNTR YA YA E FAVORMART CA 91746 44.30$ 10/18/2019 65110 REC PROGRAM SUPPLIES LIGHT UP BALLOONS FOR ZOMBIE SCRAMBLEPRCS/ECOLOGY CNTR PARTY CITY 1002 IL 60563 0.01$ 10/21/2019 65110 REC PROGRAM SUPPLIESBUGABOO PRIZES. TAX CHARGED IN ERROR; CORRECTION APPLIED FOR. ADDITIONAL MONEY ON OTHER TRANSACTIONPRCS/ECOLOGY CNTR PARTY CITY 1002 IL 60563 73.97$ 10/21/2019 65110 REC PROGRAM SUPPLIESBUGABOO PRIZES. TAX CHARGED IN ERROR; CORRECTION APPLIED FOR. ADDITION PENNY ON OTHER TRANSACTIONPRCS/ECOLOGY CNTR WALMART.COM AR 72716 135.53$ 10/21/2019 65110 REC PROGRAM SUPPLIES ZOMBIE SCRAMBLE SUPPLIESPRCS/ECOLOGY CNTR WALMART.COM AR 72716 40.56$ 10/21/2019 65110 REC PROGRAM SUPPLIES BUG A BOO SUPPLIESPRCS/ECOLOGY CNTR LAPPES BEE SUPPLY IA 50222 70.03$ 10/23/2019 65110 REC PROGRAM SUPPLIES APIARY SUPPLIESPRCS/ECOLOGY CNTR LURVEY LANDSCAPE SUPPL IL 60016 20.25$ 10/24/2019 65110 REC PROGRAM SUPPLIES TO BE REIMBURSED BY HIGHLAND GRANTDecember 9, 2019Page 7 of 13Page 29 of 35 A1.Page 83 of 975 BMO Credit Card Statement for the Period ending October 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMEMERCHANT STATEMERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPRCS/ECOLOGY CNTR PET SUPPLIES PLUS #412 IL 60202 100.84$ 10/24/2019 62490 OTHER PROGRAM COSTS ANIMAL CARE SUPPLIESPRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 14.13$ 10/24/2019 62490 OTHER PROGRAM COSTS ANIMAL FOODPRCS/ECOLOGY CNTR VOGUE FABRICS INC IL 60202 19.95$ 10/24/2019 65110 REC PROGRAM SUPPLIES BUG A BOO COSTUMEPRCS/ECOLOGY CNTR WALMART.COM AR 72716 42.65$ 10/24/2019 65110 REC PROGRAM SUPPLIES ZOMBIE SCRAMBLE SUPPLIESPRCS/ECOLOGY CNTR LURVEY LANDSCAPE SUPPL IL 60016 82.75$ 10/25/2019 65110 REC PROGRAM SUPPLIES TO BE REIMBURSED BY HIGHLAND GRANTPRCS/FLEETWOOD CNTR PICKLES PUB - MD MD 21230 14.83$ 9/26/2019 65025 FOODFOOD @ NRPA CONFERENCEPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 41.97$ 9/26/2019 65025 FOOD1. FJCC SNACK2. RCC SNACK3. FJCC/KAMEN?MASON MILK4. RCC MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 157.14$ 9/26/2019 65025 FOOD1. FJCC SNACK2. RCC SNACK3. FJCC/KAMEN?MASON MILK4. RCC MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 88.00$ 9/26/2019 65025 FOOD1. FJCC SNACK2. RCC SNACK3. FJCC/KAMEN?MASON MILK4. RCC MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 68.95$ 9/26/2019 65025 FOOD1. FJCC SNACK2. RCC SNACK3. FJCC/KAMEN?MASON MILK4. RCC MILKPRCS/FLEETWOOD CNTR CHIPOTLE 2332 MD 21201 7.95$ 9/27/2019 65025 FOODFOOD @ NRPA CONFERENCEPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 106.64$ 9/27/2019 65025 FOOD1. CHARCOAL FOR PRODUCE LAST DAY2. HOT DOGS PRODUCE LAST DAY3. FJCC KITCHEN ITEMPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 17.98$ 9/27/2019 65110 REC PROGRAM SUPPLIES1. CHARCOAL FOR PRODUCE LAST DAY2. HOT DOGS PRODUCE LAST DAY3. FJCC KITCHEN ITEMPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 9.79$ 9/27/2019 65110 REC PROGRAM SUPPLIES1. CHARCOAL FOR PRODUCE LAST DAY2. HOT DOGS PRODUCE LAST DAY3. FJCC KITCHEN ITEMPRCS/FLEETWOOD CNTR DAYS INNS INNER HARBOR MD 21201 588.60$ 9/30/2019 62295 TRAINING & TRAVEL HOTEL STAY FOR NRPA CONFERENCEPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 6.48$ 9/30/2019 65025 FOODSENIOR TEAPRCS/FLEETWOOD CNTR 9175 DOMINOS PIZZA IL 60201 29.95$ 9/30/2019 65025 FOODKAMEN PARK DROP IN PIZZA DAYPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 68.95$ 10/3/2019 65025 FOOD1. MASON/KAMEN/FJCC MILK2. MASON/KAMEN/FJCC SNACK3. RCC SNACK4. RCC MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 220.64$ 10/3/2019 65025 FOOD1. MASON/KAMEN/FJCC MILK2. MASON/KAMEN/FJCC SNACK3. RCC SNACK4. RCC MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 111.19$ 10/3/2019 65025 FOOD1. MASON/KAMEN/FJCC MILK2. MASON/KAMEN/FJCC SNACK3. RCC SNACK4. RCC MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 41.97$ 10/3/2019 65025 FOOD1. MASON/KAMEN/FJCC MILK2. MASON/KAMEN/FJCC SNACK3. RCC SNACK4. RCC MILKPRCS/FLEETWOOD CNTR HOUSE OF RENTAL IL 60077 907.00$ 10/3/2019 65110 REC PROGRAM SUPPLIES STAGE FOR FOSTER SENIOR FASHIONPRCS/FLEETWOOD CNTR 9175 DOMINOS PIZZA IL 60201 39.95$ 10/3/2019 65025 FOODSCHOOL OUT PIZZA KAMEN PARKPRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 39.24$ 10/3/2019 65040 JANITORIAL SUPPLIES BUG REMOVALPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 130.52$ 10/4/2019 65025 FOOD1. FJCC/MASON?KAMEN SNACK2. SCHOOL OUT LUNCH3. KITCHEN ITEMSPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 159.86$ 10/4/2019 65025 FOOD1. FJCC/MASON?KAMEN SNACK2. SCHOOL OUT LUNCH3. KITCHEN ITEMSPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 65.97$ 10/4/2019 65110 REC PROGRAM SUPPLIES1. FJCC/MASON?KAMEN SNACK2. SCHOOL OUT LUNCH3. KITCHEN ITEMSPRCS/FLEETWOOD CNTR NICKEL CITYIL 60062 279.00$ 10/4/2019 62507 FIELD TRIPSKIDZ ZONE FIELD TRIPPRCS/FLEETWOOD CNTR DOLLARTREEIL 60202 4.00$ 10/4/2019 65110 REC PROGRAM SUPPLIES END OF SUMMER CELEBRATION SUPPLIESPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 38.89$ 10/7/2019 65025 FOODCAMP PARTYPRCS/FLEETWOOD CNTR SUBWAY 00467514 IL 60202 79.98$ 10/7/2019 65025 FOODFOSTER SENIOR BINGO LUNCHPRCS/FLEETWOOD CNTR VALLI PRODUCE IL 60202 46.85$ 10/7/2019 65025 FOODEND OF SUMMER CELEBRATION SUPPLIESPRCS/FLEETWOOD CNTR TARGET 00009274 IL 60202 158.17$ 10/8/2019 65110 REC PROGRAM SUPPLIES SENIOR BINGO PRIZESPRCS/FLEETWOOD CNTR SUBWAY 00467514 IL 60202 39.99$ 10/9/2019 65025 FOODFOSTER SENIOR BINGO LUNCH.PRCS/FLEETWOOD CNTR DAVE & BUSTERS, INC. TX 75220 482.79$ 10/9/2019 62507 FIELD TRIPSDEPOSIT FOR FIELD TRIP.PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 104.40$ 10/10/2019 65025 FOOD1. RCC SNK2. FJCC SNK3. SENIOR BINGO4. SENIOR BINGO*5. FJCC KITCHEN ITEM*6. KAMEN ITEMS* 1 RECPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 229.99$ 10/10/2019 65025 FOOD1. RCC SNK2. FJCC SNK3. SENIOR BINGO4. SENIOR BINGO*5. FJCC KITCHEN ITEM*6. KAMEN ITEMS* 1 RECPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 13.98$ 10/10/2019 65025 FOOD1. RCC SNK2. FJCC SNK3. SENIOR BINGO4. SENIOR BINGO*5. FJCC KITCHEN ITEM*6. KAMEN ITEMS* 1 RECPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 30.99$ 10/10/2019 65025 FOOD1. RCC SNK2. FJCC SNK3. SENIOR BINGO4. SENIOR BINGO*5. FJCC KITCHEN ITEM*6. KAMEN ITEMS* 1 RECPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 34.97$ 10/10/2019 65110 REC PROGRAM SUPPLIES1. RCC SNK2. FJCC SNK3. SENIOR BINGO4. SENIOR BINGO*5. FJCC KITCHEN ITEM*6. KAMEN ITEMS* 1 RECPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 47.52$ 10/10/2019 65110 REC PROGRAM SUPPLIES1. RCC SNK2. FJCC SNK3. SENIOR BINGO4. SENIOR BINGO*5. FJCC KITCHEN ITEM*6. KAMEN ITEMS* 1 RECPRCS/FLEETWOOD CNTR 9175 DOMINOS PIZZA IL 60201 68.94$ 10/10/2019 65025 FOODKIDZ ZONE PIZZAPRCS/FLEETWOOD CNTR VALLI PRODUCE IL 60202 7.47$ 10/10/2019 65025 FOODFOSTER SENIOR CLUB FOODPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 70.95$ 10/11/2019 65025 FOOD1. FJCC MILK2. MASON MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 14.99$ 10/11/2019 65025 FOOD1. FJCC MILK2. MASON MILKPRCS/FLEETWOOD CNTR D&B ROSEMONT 126 IL 60018 353.29$ 10/11/2019 62507 FIELD TRIPSDAVE & BUSTER FIELD TRIPPRCS/FLEETWOOD CNTR D&B ROSEMONT 126 IL 60018 300.00$ 10/11/2019 62507 FIELD TRIPSDAVE & BUSTER FIELD TRIPPRCS/FLEETWOOD CNTR EVANSTON IMPRINTABLES IL 60201 511.80$ 10/11/2019 65110 REC PROGRAM SUPPLIES FJCC STAFF SHIRTSPRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 9.64$ 10/11/2019 65040 JANITORIAL SUPPLIES WASP & HORNET SPRAYPRCS/FLEETWOOD CNTR DOMINOS 9175IL 60201 57.46$ 10/14/2019 65025 FOODPIZZA FOR KAMEN PARK.PRCS/FLEETWOOD CNTR MICHAELS STORES 3849 IL 60077 98.54$ 10/16/2019 65110 REC PROGRAM SUPPLIES TRUNK OR TREAT SUPPLIESPRCS/FLEETWOOD CNTR PARTY CITY 15IL 60714 32.65$ 10/16/2019 65110 REC PROGRAM SUPPLIES LUNCHEON DECORATIONS.PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 109.91$ 10/17/2019 65025 FOOD1. RCC SNACK2. FJCC SNACK3. RCC AND FJCC MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 223.83$ 10/17/2019 65025 FOOD1. RCC SNACK2. FJCC SNACK3. RCC AND FJCC MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 309.90$ 10/17/2019 65025 FOOD1. RCC SNACK2. FJCC SNACK3. RCC AND FJCC MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 61.99$ 10/18/2019 65110 REC PROGRAM SUPPLIES KITCHEN ITEMSPRCS/FLEETWOOD CNTR PORTILLOS HOT DOGS #28 IL 60077 103.47$ 10/18/2019 65025 FOODFOOD FOR LUNCHEONPRCS/FLEETWOOD CNTR VALLI PRODUCE IL 60202 11.22$ 10/18/2019 65025 FOODDRINKS FOR SENIOR CLUB AND LUNCHEONDecember 9, 2019Page 8 of 13Page 30 of 35 A1.Page 84 of 975 BMO Credit Card Statement for the Period ending October 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMEMERCHANT STATEMERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPRCS/FLEETWOOD CNTR UNIVERSOUL CIRCUS GA 30303 470.50$ 10/21/2019 62507 FIELD TRIPSSOUL CIRCUS TICKETSPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 12.99$ 10/21/2019 65025 FOODSTAFF TRAININGPRCS/FLEETWOOD CNTR 9175 DOMINOS PIZZA IL 60201 57.45$ 10/21/2019 65025 FOODPIZZA FOR KAMEN PARK DROP INPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 162.65$ 10/22/2019 65025 FOODKAMEN PARK SNACKPRCS/FLEETWOOD CNTR 9175 DOMINOS PIZZA IL 60201 15.98$ 10/22/2019 65025 FOODPIZZA FOR FJCC AFTER SCHOOL PROGRAMPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 92.66$ 10/24/2019 65025 FOOD1. MASON SNACK2. FJCC SNACK3. FJCC MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 222.24$ 10/24/2019 65025 FOOD1. MASON SNACK2. FJCC SNACK3. FJCC MILKPRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 194.62$ 10/24/2019 65025 FOOD1. MASON SNACK2. FJCC SNACK3. FJCC MILKPRCS/FLEETWOOD CNTR POTBELLY #5IL 60201 148.20$ 10/24/2019 65025 FOODSTAFF MEETING LUNCHPRCS/GIBBS MORRISON GFS STORE #1915 IL 60202 19.98$ 9/30/2019 62490 OTHER PROGRAM COSTS CUPS.PRCS/GIBBS MORRISON OTC BRANDS, INC. NE 68137 101.21$ 10/4/2019 62490 OTHER PROGRAM COSTS ITEMS FOR FALL FESTPRCS/GIBBS MORRISON OFFICE DEPOT #510 IL 60201 79.65$ 10/10/2019 65095 OFFICE SUPPLIES OFFICE SUPPLIESPRCS/GIBBS MORRISON DOLLARTREEIL 60202 11.00$ 10/16/2019 62490 OTHER PROGRAM COSTS FALL FEST EVENTPRCS/GIBBS MORRISON FOOD4LESS #0558 IL 60202 38.14$ 10/16/2019 65025 FOODFALL FESTPRCS/GIBBS MORRISON 9175 DOMINOS PIZZA IL 60201 95.88$ 10/17/2019 65025 FOODFALL FEST EVENTPRCS/GIBBS MORRISON BLICK ART 800 447 1892 IL 60201 28.26$ 10/17/2019 62490 OTHER PROGRAM COSTS FALL FESTPRCS/GIBBS MORRISON SAMS CLUB #6444 IL 60202 15.17$ 10/17/2019 65025 FOODFALL FEST EVENTPRCS/GIBBS MORRISON GFS STORE #1915 IL 60202 19.98$ 10/18/2019 62490 OTHER PROGRAM COSTS FALL FESTPRCS/GIBBS MORRISON BEST BUY 00003137 IL 60202 27.49$ 10/22/2019 65110 REC PROGRAM SUPPLIES SPECIAL EVENTPRCS/GIBBS MORRISON SQ SQ LITEHOUSE EVAN IL 60201 150.00$ 10/23/2019 65025 FOODFOOD FOR NBA WATCH PARTYPRCS/LEVY SEN CNTR TST FOOD FOR THOUGHT IL 60605 181.15$ 9/26/2019 62507 FIELD TRIPSPLANETARIUM SENIOR LUNCHESPRCS/LEVY SEN CNTR DAYS INNS INNER HARBOR MD 21201 588.60$ 9/30/2019 62295 TRAINING & TRAVEL NATIONAL CONFERENCE HOUSING-AMY KELLOGGPRCS/LEVY SEN CNTR POWER SYSTEMS TN 37909 194.04$ 9/30/2019 65110 REC PROGRAM SUPPLIES EQUIPMENT FOR PERSONAL TRAININGPRCS/LEVY SEN CNTR DRI LOGITECH STORE MN 55343 56.73$ 9/30/2019 65110 REC PROGRAM SUPPLIES NEW WEB CAMERA FOR BUS PASSESPRCS/LEVY SEN CNTR GREENERLAUNDRY.COM IL 60202 150.00$ 9/30/2019 65110 REC PROGRAM SUPPLIES LAUNDERED TABLECLOTHSPRCS/LEVY SEN CNTR THE HOME DEPOT #1902 IL 60202 69.86$ 10/4/2019 65050 BUILDING MAINTENANCE MATERIAL BATTERIES & MAGIC ERASERSPRCS/LEVY SEN CNTR DBC BLICK ART MATERIAL IL 61401 84.98$ 10/4/2019 65110 REC PROGRAM SUPPLIES PAINT CLASS MATERIALSPRCS/LEVY SEN CNTR GFS STORE #1915 IL 60202 36.47$ 10/7/2019 65025 FOODSODA FOR THE PRCS PICNICPRCS/LEVY SEN CNTR SQ SQ AMERIKA WOCHE FL 33334 29.95$ 10/9/2019 65110 REC PROGRAM SUPPLIES GERMAN CONVERSATION CLUB NEWSPAPER SUBSCRIPTIONPRCS/LEVY SEN CNTR DOLLARTREEIL 60202 43.00$ 10/9/2019 65110 REC PROGRAM SUPPLIES DOLLAR TREE PRIZESPRCS/LEVY SEN CNTR PICKLEBALLCENTRAL WA 98032 161.46$ 10/9/2019 65110 REC PROGRAM SUPPLIES NEW PICKLEBALL NETSPRCS/LEVY SEN CNTR MF ATHLETIC & PERFORM RI 02893 258.64$ 10/10/2019 65110 REC PROGRAM SUPPLIES EQUIPMENT FOR PERSONAL TRAINERSPRCS/LEVY SEN CNTR GFS STORE #1915 IL 60202 32.88$ 10/10/2019 65110 REC PROGRAM SUPPLIES BLEACH, SUGAR & SALT FOR CONGREGATE MEAL PROGRAMPRCS/LEVY SEN CNTR IPRAIL 60525 5.00$ 10/10/2019 62295 TRAINING & TRAVEL CEUPRCS/LEVY SEN CNTR POWER SYSTEMS TN 37909 37.92$ 10/14/2019 65110 REC PROGRAM SUPPLIES KETTLE BALL FOR TRAINERSPRCS/LEVY SEN CNTR GREAT AMER BAG B14 ORD IL 60666 12.77$ 10/14/2019 62507 FIELD TRIPSBREAKFAST, ALBUQUERQUE TRIP, TO BE REIMBURSED BY MAYFLOWER TOURSPRCS/LEVY SEN CNTR UA INFLT 01615406053984 TX 77002 5.99$ 10/14/2019 62507 FIELD TRIPSWIFI, ALBUQUERQUE TRIP, TO BE REIMBURSED BY MAYFLOWER TOURSPRCS/LEVY SEN CNTR SQ SQ REXS HAMBURGE NM 87110 12.00$ 10/14/2019 62507 FIELD TRIPSDINNER, ALBUQUERQUE TRIP, TO BE REIMBURSED BY MAYFLOWER TOURSPRCS/LEVY SEN CNTR CORKYS CATERING IL 60101 351.65$ 10/15/2019 65025 FOODOKTOBERFEST FOODPRCS/LEVY SEN CNTR BURGER KING #22134 Q07 NM 87104 4.85$ 10/15/2019 62507 FIELD TRIPSLUNCH, ALBUQUERQUE TRIP, TO BE REIMBURSED BY MAYFLOWER TOURSPRCS/LEVY SEN CNTR POWER SYSTEMS TN 37909 112.38$ 10/16/2019 65110 REC PROGRAM SUPPLIES NEW BANDS FOR TRAINERS/CLASSESPRCS/LEVY SEN CNTR DEL CHARRONM 87501 18.72$ 10/16/2019 62507 FIELD TRIPSLUNCH, ALBUQUERQUE TRIP, TO BE REIMBURSED BY MAYFLOWER TOURSPRCS/LEVY SEN CNTR LORETTO CHAPEL NM 87501 5.00$ 10/16/2019 62507 FIELD TRIPSALBUQUERQUE TRIP, TO BE REIMBURSED BY MAYFLOWER TOURSPRCS/LEVY SEN CNTR THE PUEBLO DELI NM 87506 9.50$ 10/16/2019 62507 FIELD TRIPSLUNCH, ALBUQUERQUE TRIP, TO BE REIMBURSED BY MAYFLOWER TOURSPRCS/LEVY SEN CNTR POWER SYSTEMS TN 37909 5.98$ 10/17/2019 65110 REC PROGRAM SUPPLIES TUBE FOR TRAINERSPRCS/LEVY SEN CNTR POWER SYSTEMS TN 37909 6.45$ 10/17/2019 65110 REC PROGRAM SUPPLIES VERSA TUBE FOR TRAINERSPRCS/LEVY SEN CNTR GFS STORE #1915 IL 60202 136.99$ 10/17/2019 65025 FOODNEW LOBBY COFFEE POTPRCS/LEVY SEN CNTR THE PUEBLO DELI NM 87506 6.50$ 10/17/2019 62507 FIELD TRIPSLUNCH FROM SENIOR ALBUQUERQUE TRIP. TO BE REIMBURSED FROM MAYFLOWER.PRCS/LEVY SEN CNTR PANDA EXPRESS NM 87106 13.37$ 10/18/2019 62507 FIELD TRIPSLUNCH FROM SENIOR ALBUQUERQUE TRIP. TO BE REIMBURSED FROM MAYFLOWER.PRCS/LEVY SEN CNTR EVACUUMSTORE.COM MA 02184 26.47$ 10/21/2019 65040 JANITORIAL SUPPLIES PARTS TO FIX VACUUM CLEANERPRCS/LEVY SEN CNTR DELPHI GLASS CORP MI 48910 89.56$ 10/21/2019 65110 REC PROGRAM SUPPLIES BROKEN REPLACEMENT GLASSPRCS/LEVY SEN CNTR TARGET.COMMN 55445 35.05$ 10/21/2019 65110 REC PROGRAM SUPPLIES UKULELE FOR CLASSPRCS/LEVY SEN CNTR TARGET.COMMN 55445 35.05$ 10/21/2019 65110 REC PROGRAM SUPPLIES UKULELE FOR CLASSPRCS/LEVY SEN CNTR TARGET.COMMN 55445 35.05$ 10/21/2019 65110 REC PROGRAM SUPPLIES UKULELE FOR CLASSPRCS/LEVY SEN CNTR DRURY LANEIL 60181 772.93$ 10/24/2019 62507 FIELD TRIPSTHE COLOR PURPLE TRIP, 1 OF 2PRCS/LEVY SEN CNTR DRURY LANEIL 60181 772.94$ 10/24/2019 62507 FIELD TRIPSTHE COLOR PURPLE TRIP, 2 OF 2PRCS/LEVY SEN CNTR FOOD4LESS #0558 IL 60202 77.87$ 10/25/2019 65110 REC PROGRAM SUPPLIES BINGO PRIZESPRCS/LEVY SEN CNTR THE HOME DEPOT #1902 IL 60202 16.11$ 10/25/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIALS TO FIX MASSAGE TABLE FOR PERSONAL TRAINERPRCS/NOYES CNTR OTC BRANDS, INC. NE 68137 218.17$ 10/4/2019 65110 REC PROGRAM SUPPLIES DAY OF DEAD ARTS SUPPLIESPRCS/NOYES CNTR D & D FINER FOODS IL 60201 17.57$ 10/7/2019 65025 FOODART RECEPTION SUPPLIESPRCS/NOYES CNTR VOGUE FABRICS INC IL 60202 11.98$ 10/10/2019 65110 REC PROGRAM SUPPLIES EVANSTON CHILDREN'S THEATRE PROP SUPPLIESPRCS/NOYES CNTR VOGUE FABRICS INC IL 60202 8.94$ 10/14/2019 65110 REC PROGRAM SUPPLIES EVANSTON CHILDREN'S THEATRE PROP SUPPLIESPRCS/NOYES CNTR BLICK ART 800 447 1892 IL 60201 40.92$ 10/16/2019 65110 REC PROGRAM SUPPLIES GALLERY SUPPLIESPRCS/NOYES CNTR OFFICEMAX/DEPOT 6212 IL 60202 15.57$ 10/17/2019 65110 REC PROGRAM SUPPLIES GALLERY SUPPLIESPRCS/NOYES CNTR D & D FINER FOODS IL 60201 11.98$ 10/22/2019 65110 REC PROGRAM SUPPLIES PUMPKINS FOR EARLY CHILDHOOD USE AND NOYES DECORATIONSPRCS/RBT CROWN CNTR SCHOOLSINOH 45262 164.41$ 9/26/2019 65110 REC PROGRAM SUPPLIES COT SHEETS FOR TAKE TWOPRCS/RBT CROWN CNTR LEARN TO SKATE USA CO 80906 842.50$ 9/26/2019 62360 MEMBERSHIP DUES LEARN TO SKATE USA MEMBERSHIPSPRCS/RBT CROWN CNTR LEARN TO SKATE USA CO 80906 1,005.00$ 9/26/2019 62360 MEMBERSHIP DUES LEARN TO SKATE USA MEMBERSHIPSDecember 9, 2019Page 9 of 13Page 31 of 35 A1.Page 85 of 975 BMO Credit Card Statement for the Period ending October 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMEMERCHANT STATEMERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPRCS/RBT CROWN CNTR LEARN TO SKATE USA CO 80906 307.92$ 9/26/2019 65110 REC PROGRAM SUPPLIES SKATE SCHOOL PATCHES, SUPPLIESPRCS/RBT CROWN CNTR OFFICEMAX/DEPOT 6212 IL 60202 24.60$ 9/27/2019 65110 REC PROGRAM SUPPLIES OFFICE SUPPLIES FOR SKATE SCHOOLPRCS/RBT CROWN CNTR KENNY THE KLEENER-SKOK IL 60076 48.65$ 9/30/2019 65110 REC PROGRAM SUPPLIES CHILD CARE LAUNDRYPRCS/RBT CROWN CNTR GFS STORE #1915 IL 60202 485.49$ 9/30/2019 65025 FOODGROCERIES FOR PRESCHOOL AM SNACKPRCS/RBT CROWN CNTR UNIQUE PRODUCTS & SERV IL 60174 224.00$ 10/2/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FLOOR SCRUBBER POWER LOSSPRCS/RBT CROWN CNTR OFFICEMAX/DEPOT 6212 IL 60202 49.98$ 10/3/2019 65110 REC PROGRAM SUPPLIES COLORED PAPER-NUTCRACKER ON ICE REGISTRATIONSPRCS/RBT CROWN CNTR FOOD4LESS #0558 IL 60202 25.73$ 10/7/2019 65025 FOODGROCERIES FOR CREATIVE PLAY FULL DAY COOKING PROJECTPRCS/RBT CROWN CNTR KENNY THE KLEENER-SKOK IL 60076 54.21$ 10/9/2019 62490 OTHER PROGRAM COSTS PRESCHOOL LAUNDRYPRCS/RBT CROWN CNTR ENCHANTED CASTLE - IL IL 60148 583.05$ 10/10/2019 62507 FIELD TRIPSAFTER SCHOOL ADVENTURE FULL DAY FIELD TRIPPRCS/RBT CROWN CNTR 9175 DOMINOS PIZZA IL 60201 69.93$ 10/10/2019 65025 FOODLUNCH FOR PRESCHOOL / TAKE TWO - DOMINOES DID NOT RECEIVE THE DISTRICTS ORDER SO WE HAD TO ORDER OWNPRCS/RBT CROWN CNTR TARGET 00009274 IL 60202 13.38$ 10/10/2019 65025 FOODGROCERIES FOR CHILD CARE COOKING PROJECTSPRCS/RBT CROWN CNTR FOOD4LESS #0558 IL 60202 172.04$ 10/11/2019 65025 FOODGROCERIES FOR CHILD CAREPRCS/RBT CROWN CNTR PAYPAL NATIONALHEA CA 95131 280.00$ 10/14/2019 62490 OTHER PROGRAM COSTS STATE MANDATED HEARING AND VISION SCREENINGPRCS/RBT CROWN CNTR KENNY THE KLEENER-SKOK IL 60076 16.68$ 10/15/2019 65110 REC PROGRAM SUPPLIES CHILD CARE LAUNDRYPRCS/RBT CROWN CNTR FOOD4LESS #0558 IL 60202 16.45$ 10/16/2019 65025 FOODGROCERIES FOR CHILD CAREPRCS/RBT CROWN CNTR WAL-MART #2816 IL 60714 21.79$ 10/16/2019 65110 REC PROGRAM SUPPLIES CHILD CARE SUPPLIESPRCS/RBT CROWN CNTR PETSMART # 0427 IL 60202 12.73$ 10/17/2019 65110 REC PROGRAM SUPPLIES FISH FOR SCIENCE PROJECTPRCS/RBT CROWN CNTR KENNY THE KLEENER-SKOK IL 60076 51.43$ 10/22/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BRY CLEANING/WASHING BLANKETSPRCS/RBT CROWN CNTR TARGET 00009274 IL 60202 81.52$ 10/22/2019 65110 REC PROGRAM SUPPLIES SNACKS FOR HALLOWEEN PARTYPRCS/RBT CROWN CNTR GFS STORE #1915 IL 60202 320.26$ 10/23/2019 65110 REC PROGRAM SUPPLIES GROCERIES FOR CHILD CAREPRCS/RBT CROWN CNTR WAL-MART #1998 IL 60076 40.00$ 10/25/2019 65110 REC PROGRAM SUPPLIES WEIGHTED BLANKETS FOR CREATIVE PLAYPRCS/RBT CROWN CNTR FOOD4LESS #0558 IL 60202 94.98$ 10/25/2019 65025 FOODAFTER SCHOOL ADVENTURE FIELD TRIP LUNCHPRCS/RBT CROWN CNTR VALLI PRODUCE IL 60202 22.54$ 10/25/2019 65025 FOODMINI PUMPKINS FOR TAKE TWO ARTPRCS/RBT CROWN CNTR REVDANCE/TENTH HOUSE IL 60714 858.30$ 10/25/2019 65110 REC PROGRAM SUPPLIES NUTCRACKER COSTUMESPRCS/RBT CROWN CNTR REVDANCE/TENTH HOUSE IL 60714 1,023.90$ 10/25/2019 65110 REC PROGRAM SUPPLIES NUTCRACKER COSTUMESPRCS/RBT CROWN CNTR REVDANCE/TENTH HOUSE IL 60714 1,168.90$ 10/25/2019 65110 REC PROGRAM SUPPLIES NUTCRACKER COSTUMESPRCS/RBT CROWN CNTR WEISSMAN DESIGNS FOR D MO 63139 729.15$ 10/25/2019 65110 REC PROGRAM SUPPLIES NUTCRACKER COSTUMESPRCS/RECREATION SECURE PRKG MONROE GAR IL 60606 23.00$ 9/26/2019 62295 TRAINING & TRAVEL OMBUDSMAN TRAINING-CALLIE SADLER-PARKINGPRCS/RECREATION FRAMEITEASY.COM CT 06418 (2.40)$ 9/27/2019 65095 OFFICE SUPPLIES REFUND FOR TAX PAID ON 9/19PRCS/RECREATION 838 BRUNSWICK ZONE 800 IL 60714 202.71$ 9/27/2019 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATION HDIS HEALTHCARE MO 63132 42.94$ 9/27/2019 65110 REC PROGRAM SUPPLIES AFTER SCHOOL PROGRAM SUPPLIESPRCS/RECREATION JEWEL-OSCOIL 60202 215.79$ 9/30/2019 65025 FOODREFRESHMENTS-ANNUAL FALL PRESENTATION - COMMISSION ON AGINGPRCS/RECREATION TARGET 00009274 IL 60202 79.30$ 9/30/2019 65095 OFFICE SUPPLIES SUPPLIES FOR PROGRAM SUPERVISORSPRCS/RECREATION SAMSCLUB.COM AR 72712 398.00$ 9/30/2019 65095 OFFICE SUPPLIES REPLACEMENT TENTS FOR THE FARMER' MARKET-PRCS/RECREATION DISCOUNT TWO WAY RADIO CA 90220 40.60$ 9/30/2019 65110 REC PROGRAM SUPPLIES REPLACEMENT ANTENNAEPRCS/RECREATION SERVICE SANITATION IN 46406 235.00$ 10/1/2019 62375 RENTALSMONTHLY PORT A POTTY RENTALPRCS/RECREATION EVENTWRISTBANDS COM GA 30309 207.84$ 10/7/2019 65110 REC PROGRAM SUPPLIES PUBLIC SKATE WRISTBANDSPRCS/RECREATION JEWEL-OSCOIL 60076 20.00$ 10/7/2019 65025 FOODVENDOR APPRECIATION AT THE FARMERS' MARKET-12 BISQUITS @ 3 FOR $5PRCS/RECREATION KAUFMANS BAGELS AND DE IL 60077 88.04$ 10/7/2019 65025 FOODVENDOR APPRECIATION AT THE FARMERS' MARKET BAGELS AND CREAM CHEESE FOR 200 VENDORS AND EMPLOYEESPRCS/RECREATION GFS STORE #1915 IL 60202 20.44$ 10/7/2019 65110 REC PROGRAM SUPPLIESHALLOWEEN DECORATIONS FOR THE THE FALL FEST AT THE FARMERS' MARKETPRCS/RECREATION JEWEL-OSCOIL 60202 53.92$ 10/7/2019 65025 FOODMEMORY CAFE REFRESHMENTS.OCTOBERPRCS/RECREATION 838 BRUNSWICK ZONE 800 IL 60714 202.71$ 10/7/2019 62507 FIELD TRIPSLANE RENTAL FEES FOR BOWLING PROGRAMPRCS/RECREATION JEWEL-OSCOIL 60202 63.14$ 10/9/2019 65025 FOODSENSORY CHEF MATERIALSPRCS/RECREATION THE HOME DEPOT 1902 IL 60202 86.34$ 10/9/2019 62245 OTHER EQ MAINT PAINT FOR LIFEGUARD CHAIRSPRCS/RECREATION MICHAELS STORES 5151 IL 60053 102.09$ 10/10/2019 65110 REC PROGRAM SUPPLIES GOODIE BAGS FOR THE FALL FEST AT THE FARMERS' MARKETPRCS/RECREATION COMCAST CHICAGO CS 1X IL 60173 255.46$ 10/10/2019 64505 TELCOMMUNICATIONS GIBBS-MORRISON COMCASTPRCS/RECREATION DOLLAR TREEIL 60053 22.00$ 10/11/2019 65110 REC PROGRAM SUPPLIES DECORATIONS AT THE FALL FESTPRCS/RECREATION WALMART.COM AR 72716 23.08$ 10/11/2019 65110 REC PROGRAM SUPPLIES SPORT EQUIPMENT FOR SPECIAL RECREATIONPRCS/RECREATION SQ SQ JON FIRST IL 60201 10.22$ 10/14/2019 65025 FOODAPPLES FOR GIBBS HALLOWEEN EVENTPRCS/RECREATION SQ SQ JON FIRST IL 60201 61.35$ 10/14/2019 65025 FOODAPPLES FOR ZOMBIE SCRAMBLEPRCS/RECREATION SQU SQ GENEVA LAKES P IL 60201 80.00$ 10/14/2019 65110 REC PROGRAM SUPPLIES PUMPKINS FOR HALLOWEEN EVENTPRCS/RECREATION SQU SQ GENEVA LAKES P IL 60201 20.00$ 10/14/2019 65110 REC PROGRAM SUPPLIES LARGE PUMPKINS FOR ECOLOGY CENTERPRCS/RECREATION GFS STORE #1915 IL 60202 128.88$ 10/14/2019 65025 FOODFOOD FOR VENDOR APPRECIATIONPRCS/RECREATION THE HOME DEPOT #1902 IL 60202 16.96$ 10/14/2019 62490 OTHER PROGRAM COSTS TRUNK OR TREATPRCS/RECREATION PAS OAKPARKPRKNG IL 60302 10.85$ 10/14/2019 62295 TRAINING & TRAVEL PARKING FOR DAY-LONG TRAINING AT AGE OPTIONSPRCS/RECREATION 838 BRUNSWICK ZONE 800 IL 60714 202.71$ 10/14/2019 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATION WAL-MART #2816 IL 60714 41.94$ 10/14/2019 62490 OTHER PROGRAM COSTS TRUNK OR TREAT SUPPLIESPRCS/RECREATION CVS/PHARMACY #08760 IL 60201 43.17$ 10/16/2019 65110 REC PROGRAM SUPPLIES GOODIE BAGS AT FALL FESTPRCS/RECREATION JEWEL-OSCOIL 60202 65.24$ 10/16/2019 65025 FOODSENSORY CHEF MATERIALSPRCS/RECREATION EVANSTON IMPRINTABLES IL 60201 742.76$ 10/18/2019 62210 PRINTINGT-SHIRTS, JACKET AND REUSABLE MARKET BAGS AT THE MARKETPRCS/RECREATION GFS STORE #1915 IL 60202 (8.99)$ 10/21/2019 65025 FOODREFUND ONE TACO SEASONINGPRCS/RECREATION 838 BRUNSWICK ZONE 800 IL 60714 202.71$ 10/21/2019 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATION MICHAELS STORES 5151 IL 60053 (1.12)$ 10/22/2019 65110 REC PROGRAM SUPPLIES RETURN OF RIBBON FOR DECORATIONS AT FALL FESTPRCS/RECREATION BED BATH & BEYOND #486 IL 60077 39.99$ 10/23/2019 65110 REC PROGRAM SUPPLIES SENSORY CHEF MATERIALSPRCS/RECREATION JEWEL-OSCOIL 60202 46.45$ 10/23/2019 65025 FOODSENSORY CHEF MATERIALSPRCS/RECREATION THE HOME DEPOT #1987 IL 60026 47.39$ 10/24/2019 65110 REC PROGRAM SUPPLIES CHARCOAL FOR FARMERS' MARKETPRCS/RECREATION SMK WUFOO.COM CHARGE CA 94301 39.00$ 10/24/2019 62996 HOLIDAY FOOD DRIVE EXPENSESWEBSITE FOR ONLINE DONATIONS FOR HOLIDAY FOOD AND TOY DRIVEPRCS/RECREATION THE HOME DEPOT #1902 IL 60202 41.25$ 10/25/2019 62490 OTHER PROGRAM COSTS SUPPLIES TO MAKE A PIRATE SHIPPRCS/RECREATION THE HOME DEPOT #1902 IL 60202 13.96$ 10/25/2019 65110 REC PROGRAM SUPPLIES DJ SKATE SUPPLIESPRCS/YTH ENGAGEMENT CITY OF EVANSTON PARKI IL 60201 2.35$ 9/27/2019 62490 OTHER PROGRAM COSTS OUTREACH PARKINGDecember 9, 2019Page 10 of 13Page 32 of 35 A1.Page 86 of 975 BMO Credit Card Statement for the Period ending October 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMEMERCHANT STATEMERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPRCS/YTH ENGAGEMENT ETOLL BUDGET NY 11577 (184.00)$ 9/30/2019 62490 OTHER PROGRAM COSTS E-TOLL REFUNDPRCS/YTH ENGAGEMENT WAL-MART #1998 IL 60076 98.97$ 10/1/2019 65020 CLOTHINGWORKFORCE DEVELOPMENT SOAR PROGRAMPRCS/YTH ENGAGEMENT SQ SQ FRESH PRINTS O IL 60202 689.15$ 10/1/2019 65020 CLOTHINGSEASON OF PEACE T SHIRTSPRCS/YTH ENGAGEMENT FASTSIGNS 100601 IL 60712 229.50$ 10/2/2019 62490 OTHER PROGRAM COSTS SEASON OF PEACE SIGNPRCS/YTH ENGAGEMENT SYMPHONYS CAFE IL 60201 69.07$ 10/7/2019 65025 FOODFOOD BEFORE HALFWAY HOUSE CHECK INPRCS/YTH ENGAGEMENT CHICAGOJOBSCOUNCIL IL 60602 95.00$ 10/7/2019 62295 TRAINING & TRAVEL STAFF DEVELOPMENT WORKSHOP CJCPRCS/YTH ENGAGEMENT FOOD4LESS #0558 IL 60202 106.76$ 10/8/2019 65025 FOODFOOD FOR HOMELESS CLIENT HALFWAY HOUSE PLACEMENTPRCS/YTH ENGAGEMENT SMK SURVEYMONKEY.COM CA 94301 29.00$ 10/8/2019 62490 OTHER PROGRAM COSTS MSYEP SURVEYSPRCS/YTH ENGAGEMENT CITY OF EVANSTON PARKI IL 60201 1.85$ 10/14/2019 62490 OTHER PROGRAM COSTS OUTREACH PARKINGPRCS/YTH ENGAGEMENT FASTSIGNS 100601 IL 60712 229.50$ 10/15/2019 62490 OTHER PROGRAM COSTS YYA PROGRAM SIGNPRCS/YTH ENGAGEMENT VENNGAGE.COM ON M6R2B7 49.00$ 10/18/2019 62490 OTHER PROGRAM COSTS YYA WEBSITE SUPPORTPRCS/YTH ENGAGEMENT WM SUPERCENTER #1998 IL 60076 105.64$ 10/22/2019 62490 OTHER PROGRAM COSTS SOAR INTERN SUPPLIESPRCS/YTH ENGAGEMENT CITY OF EVANSTON PARKI IL 60201 3.35$ 10/22/2019 62490 OTHER PROGRAM COSTS OUTREACH PARKINGPRCS/YTH ENGAGEMENT INT IN JET BLUE PRINT IL 60202 1,000.50$ 10/22/2019 62490 OTHER PROGRAM COSTS MSYEP FORMSPRCS/YTH ENGAGEMENT INT IN JET BLUE PRINT IL 60202 1,152.00$ 10/22/2019 62490 OTHER PROGRAM COSTS MSYEP PRINTINGPRCS/YTH ENGAGEMENT CITY OF EVANSTON PARKI IL 60201 3.35$ 10/23/2019 62490 OTHER PROGRAM COSTS OUTREACH PARKINGPRCS/YTH ENGAGEMENT SPOTHERO 844-356-8054 IL 60603 16.00$ 10/23/2019 62490 OTHER PROGRAM COSTS WORKFORCE TRAININGPRCS/YTH ENGAGEMENT CITY OF EVANSTON PARKI IL 60201 3.35$ 10/24/2019 62490 OTHER PROGRAM COSTS OUTREACH PARKINGPRCS/YTH ENGAGEMENT CITY OF EVANSTON PARKI IL 60201 6.35$ 10/24/2019 62490 OTHER PROGRAM COSTS PARKING FOR OAKTON MEETINGPRCS/YTH ENGAGEMENT SMYLIE BROS. RESTAURAN IL 60201 113.15$ 10/25/2019 65025 FOODYYA PARTNERSHIP LUNCHPUBLIC WORKS AGENCY SQU SQ BENNISONS BAK IL 60201 8.90$ 10/14/2019 65025 FOODBREAKFAST FOR UTILITIES COMMISSIONPUBLIC WORKS AGENCY SAFETY SUPPLY ILLINOIS IL 60510 146.49$ 10/16/2019 65090 SAFETY EQUIPMENT UNIVERSAL 5 GALLON SPILL KITSPUBLIC WORKS AGENCY SAFETY SUPPLY ILLINOIS IL 60510 220.97$ 10/16/2019 65090 SAFETY EQUIPMENT UNIVERSAL 5 GALLLON SPILL KITSPUBLIC WORKS/PLAN-ENG ILLINOIS AWWA IL 60174 80.00$ 9/26/2019 62295 TRAINING & TRAVEL ISAWWA/2019 REGULATORY UPDATE - MOYANOPUBLIC WORKS/PLAN-ENG TRIBUNE PUBLISHING COM TX 75067 96.58$ 10/9/2019 62205 ADVERTISING SPECIAL ASSESSMENT ALLEY CLOSINGS NOTICE - 2018PUBLIC WORKS/PLAN-ENG MLCONNECTIONS IL 60202 170.00$ 10/16/2019 62696 PUBLIC EDUCATION PUBLIC NOTICE TRANSLATIONPUBLIC WORKS/PLAN-ENG THE HOME DEPOT #1902 IL 60202 153.32$ 10/16/2019 65085 MINOR EQUIP & TOOLS ENGINEERING FIELD SUPPLIESPUBLIC WORKS/PLAN-ENG 123 123 ASCEILEWRI CA 95131 75.00$ 10/16/2019 62295 TRAINING & TRAVEL PROFESSIONAL TRAININGPUBLIC WORKS/PLAN-ENG ASCE PURCHASING VA 20191 285.00$ 10/17/2019 62295 TRAINING & TRAVEL AMERICAN SOCIETY OF CIVIL ENGINEERS MEMBERSHIP DUESPUBLIC WORKS/PLAN-ENG ILCAIL 60523 149.00$ 10/22/2019 62295 TRAINING & TRAVEL ANNUAL CONFERENCE AND SEMINARPUBLIC WORKS/PLAN-ENG DOLLARTREEIL 60202 44.55$ 10/23/2019 68205 CONTINGENCIES SUPPLIES FOR TRUNK OR TREAT EVENT AT CHANDLERPUBLIC WORKS/PLAN-ENG AC MARRIOTT CHICAGO D/ IL 60611 35.00$ 10/24/2019 62295 TRAINING & TRAVEL PARKING FEE FOR MWRD MEETINGPUBLIC WORKS/PLAN-ENG IL PROF LICENSE FEE IL 62786 61.35$ 10/24/2019 62360 MEMBERSHIP DUES PE LICENSE RENEWAL - D. CUEVAPUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 35.64$ 9/26/2019 65005 AGRI/BOTANICAL SUPPLIES HORNET KILLERPUBLIC WORKS/SERVICE OFFICE DEPOT #510 IL 60201 325.14$ 9/27/2019 65095 OFFICE SUPPLIES OFFICE SUPPLIESPUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 15.82$ 9/27/2019 62199 PRK MAINTENANCE & FURNITUR REPLACE 1919 COLFAXPUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 181.00$ 9/27/2019 65085 MINOR EQUIP & TOOLS TOOLS AND SUPPLIESPUBLIC WORKS/SERVICE VANDJ LANDSCAPING/SVCS IL 60077 223.98$ 9/30/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 2 CYCLE BAR OILPUBLIC WORKS/SERVICE TRAFFIC CONTROL AND PR IL 60103 1,353.80$ 9/30/2019 65115 TRAFFIC CONTROL SUPPLIES IN STREET "YIELD TO FIRE TRUCKS ENTERING/LEAVING" SIGNSPUBLIC WORKS/SERVICE HAROLDS TRUE VALUE HD IL 60201 16.47$ 9/30/2019 65085 MINOR EQUIP & TOOLS STRING FOR TEMPORARY NP SIGN TIE ONSPUBLIC WORKS/SERVICE JOHNSON LOCKSMITH INC IL 60201 5.00$ 9/30/2019 62199 PRK MAINTENANCE & FURNITUR REPLACE CLARK ST BIRD SANCTUARYPUBLIC WORKS/SERVICE OFFICEMAX/DEPOT 6212 IL 60202 729.99$ 9/30/2019 65555 PERSONAL COMPUTER EQ CONFERENCE ROOM PROJECTORPUBLIC WORKS/SERVICE SHELL OIL 57444176606 IL 60202 109.22$ 9/30/2019 65035 PETROLEUM PRODUCTS GASPUBLIC WORKS/SERVICE SHELL OIL 57444176606 IL 60202 83.75$ 10/2/2019 65035 PETROLEUM PRODUCTS GAS FOR CHAINSAWSPUBLIC WORKS/SERVICE TRAFFIC CONTROL AND PR IL 60103 760.00$ 10/3/2019 65115 TRAFFIC CONTROL SUPPLIES ROAD CLOSED AHAED SIGN RENTAL FOR BIKE THE RIDGEPUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 68.34$ 10/3/2019 65005 AGRI/BOTANICAL SUPPLIESHORNET KILLER/WATER TANK SUPPLIES, SUPPLIES FOR NO PARK SIGNSPUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 54.85$ 10/3/2019 65085 MINOR EQUIP & TOOLSHORNET KILLER/WATER TANK SUPPLIES, SUPPLIES FOR NO PARK SIGNSPUBLIC WORKS/SERVICE THE HOME DEPOT 1902 IL 60202 260.91$ 10/3/2019 65625 FURNITURES AND FIXTURES SAFETY LADDERS (STREET CLEANING)PUBLIC WORKS/SERVICE VANDJ LANDSCAPING/SVCS IL 60077 39.99$ 10/4/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TIREPUBLIC WORKS/SERVICE NORTHWOODSAW.COM NY 12514 34.98$ 10/7/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CHAINSAW PARTSPUBLIC WORKS/SERVICE EREPLACEMENTPARTS.COM FL 34238 54.01$ 10/7/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOWER PARTSPUBLIC WORKS/SERVICE NOR NORTHERN TOOL MN 55306 748.45$ 10/7/2019 65085 MINOR EQUIP & TOOLS IMPACT WRENCH FOR SWEEPER MAINT.PUBLIC WORKS/SERVICE GRAINGERIL 60045 77.48$ 10/7/2019 65085 MINOR EQUIP & TOOLS WELDING MASKPUBLIC WORKS/SERVICE GRAINGERIL 60045 33.23$ 10/7/2019 65085 MINOR EQUIP & TOOLS RAGSPUBLIC WORKS/SERVICE TRAFFIC CONTROL AND PR IL 60103 157.00$ 10/7/2019 65115 TRAFFIC CONTROL SUPPLIES DISABLED PARKING AND $250 FINE SIGNSPUBLIC WORKS/SERVICE OFFICE DEPOT #510 IL 60201 85.58$ 10/7/2019 65095 OFFICE SUPPLIES LABEL PAPER FOR MAKING TEMPORARY NP SIGNSPUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 4.08$ 10/7/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LIGHTHOUSE PICNICPUBLIC WORKS/SERVICE ILCAIL 60523 250.00$ 10/10/2019 62295 TRAINING & TRAVEL TRAININGPUBLIC WORKS/SERVICE KROMER CO. LLC MN 55447 134.44$ 10/11/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL KROMER PARTSPUBLIC WORKS/SERVICE MC GLASS AND MIRROR IL 60076 87.14$ 10/11/2019 62199 PRK MAINTENANCE & FURNITUR REPLACE CLARK ST BIRD SANCTUARYPUBLIC WORKS/SERVICE VANDJ LANDSCAPING/SVCS IL 60077 138.87$ 10/14/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SAW PARTSPUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 135.50$ 10/14/2019 62199 PRK MAINTENANCE & FURNITUR REPLACE 517 STOCKPUBLIC WORKS/SERVICE TURFNETFL 32835 195.00$ 10/15/2019 62360 MEMBERSHIP DUES MEMBERSHIPPUBLIC WORKS/SERVICE EVANSTON LUMBER IL 60202 58.00$ 10/17/2019 62199 PRK MAINTENANCE & FURNITUR REPLACE JAMES PARK BLEACHERSPUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 194.96$ 10/17/2019 62199 PRK MAINTENANCE & FURNITUR REPLACE CHI-CAL ARBORETUMPUBLIC WORKS/SERVICE LAKE WELLS GARAGE LLC IL 60606 47.00$ 10/17/2019 62295 TRAINING & TRAVEL PARKING FOR LOCAL 150 UNION DEPOSITIONPUBLIC WORKS/SERVICE LURVEY LANDSCAPE SUPPL IL 60016 130.96$ 10/21/2019 65005 AGRI/BOTANICAL SUPPLIES ROOT STIMULANTPUBLIC WORKS/SERVICE OFFICE DEPOT #510 IL 60201 227.29$ 10/21/2019 65095 OFFICE SUPPLIES OFFICE SUPPLIESPUBLIC WORKS/SERVICE USPS PO 1626220204 IL 60201 47.95$ 10/21/2019 62315 POSTAGECERTIFIED MAILPUBLIC WORKS/SERVICE ULINE SHIP SUPPLIES WI 53158 1,494.50$ 10/23/2019 65625 FURNITURES AND FIXTURES LOCK STRIPES FOR STREET CLEANING SIGNSPUBLIC WORKS/SERVICE USPS PO 1626220204 IL 60201 20.55$ 10/23/2019 62315 POSTAGECERTIFIED MAILPUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 21.70$ 10/23/2019 62199 PRK MAINTENANCE & FURNITUR REPLACE LAWN BAGSPUBLIC WORKS/SERVICE ISAGA 30303 260.00$ 10/24/2019 62360 MEMBERSHIP DUES MEMBERSHIP DAGOSTINO ISA, SMA IAAPUBLIC WORKS/SERVICE VANDJ LANDSCAPING/SVCS IL 60077 187.36$ 10/24/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL POLE SAW, MOWER, CHAINSAW PARTSDecember 9, 2019Page 11 of 13Page 33 of 35 A1.Page 87 of 975 BMO Credit Card Statement for the Period ending October 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMEMERCHANT STATEMERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPUBLIC WORKS/SERVICE THE HOME DEPOT 1902 IL 60202 610.96$ 10/24/2019 65085 MINOR EQUIP & TOOLSBATTERY OPERATED IMPACT DRIVER, SOCKETS, HEX HEAD BOLTS, WASKERS, LAG SCREWS, GLOVES AND TAPE MEASURPUBLIC WORKS/SERVICE ILLINOIS ARBORIST ASSN WI 53104 1,465.00$ 10/25/2019 62295 TRAINING & TRAVEL CONFERENCE DAGOSTINO, WARD, GALATI, OCTAVIANOPUBLIC WORKS/SERVICE ILLINOIS ARBORIST ASSN WI 53104 1,315.00$ 10/25/2019 62295 TRAINING & TRAVEL IAA CONVENTION AND CLASSESPUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 17.96$ 9/26/2019 65090 SAFETY EQUIPMENT TRAFFIC VEST.PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 46.29$ 9/26/2019 65090 SAFETY EQUIPMENT SAFETY GLASSES.PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 171.71$ 9/26/2019 65090 SAFETY EQUIPMENT TRAFFIC VESTS.PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 408.44$ 9/26/2019 65090 SAFETY EQUIPMENT COLD WEATHER GEAR.PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 544.68$ 9/26/2019 65090 SAFETY EQUIPMENT GLOVES/RAIN GEAR.PUBLIC WORKS/WTR PROD PARTS EXPRESS OH 45066 71.41$ 9/26/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TELEPHONE WIRE.PUBLIC WORKS/WTR PROD WAUKEGAN STEEL IL 60085 1,982.00$ 9/26/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS STEEL ANGLE IRON.PUBLIC WORKS/WTR PROD MCMASTER-CARR IL 60126 174.54$ 9/26/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PIPE FITTINGS.PUBLIC WORKS/WTR PROD BEST BUY 00003137 IL 60202 46.99$ 9/26/2019 62245 OTHER EQ MAINT INK CARTRIDGE CAMERA TRUCK.PUBLIC WORKS/WTR PROD VARCOVA 20109 133.88$ 9/27/2019 62245 OTHER EQ MAINT DEBRIS BASKET GRIT CATCHER.PUBLIC WORKS/WTR PROD GIH GLOBALINDUSTRIALEQ FL 33144 235.80$ 9/27/2019 65040 JANITORIAL SUPPLIES BATHROOM TISSUE.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 318.53$ 9/27/2019 65040 JANITORIAL SUPPLIES TOILET PAPER AND PAPER TOWELS.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 47.11$ 9/27/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GATE TRUCK HEATER CORDS.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 120.92$ 9/27/2019 65702 WATER GENERAL PLANT PRESSURE GAUGE 6" PUMP.PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 178.26$ 9/27/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SUMP PUMP AND FLOAT SWITCH.PUBLIC WORKS/WTR PROD M&A TOOL SALES IL 60181 2,000.00$ 9/27/2019 65085 MINOR EQUIP & TOOLS TOOL BOX BOTTOM.PUBLIC WORKS/WTR PROD THE HOME DEPOT 1902 IL 60202 336.76$ 9/27/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PLYWOOD AND LUMBER.PUBLIC WORKS/WTR PROD VOLLMAR CLY PRODUCTS C IL 60646 208.00$ 9/27/2019 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PRECAST CONCRETE CONE SECTION.PUBLIC WORKS/WTR PROD PARTS EXPRESS OH 45066 (6.48)$ 9/30/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REFUND FOR TAX CHARGED.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 62.28$ 10/2/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AIR HANDLER FILTERS.PUBLIC WORKS/WTR PROD USA BLUE BOOK IL 60085 510.83$ 10/2/2019 65075 MEDICAL & LAB SUPPLIES TISAB II, PHOSVER PHOSPHATE REAGENT, TURBIDITY VIALS.PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 104.20$ 10/3/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL TEST LEADS AND DRILL BITS.PUBLIC WORKS/WTR PROD GAYLORD NATIONAL F/D MD 20745 668.22$ 10/4/2019 62295 TRAINING & TRAVEL NEPTUNE CONFERENCE HOTEL STAY IN WASHINGTON D.C.PUBLIC WORKS/WTR PROD VARCOVA 20109 1,725.72$ 10/7/2019 62245 OTHER EQ MAINT ROOT CUTTER KIT.PUBLIC WORKS/WTR PROD TFS FISHER SCI CHI IL 60133 153.79$ 10/7/2019 65075 MEDICAL & LAB SUPPLIES SODIUM THIOSULFATE, VINYL GLOVES, PH BUFFER 7.PUBLIC WORKS/WTR PROD POLLARDWATER.COM #3326 NY 11040 1,557.90$ 10/8/2019 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PARTS FOR HYDRAULIC TEST.PUBLIC WORKS/WTR PROD CORE & MAIN LP 482 IL 60044 2,388.00$ 10/8/2019 65080 MERCHANDISE FOR RESALE 1.5" CURB STOPS.PUBLIC WORKS/WTR PROD LEE JENSEN SALES IL 60014 875.50$ 10/9/2019 65085 MINOR EQUIP & TOOLS CONCRETE CHAIN FOR SAW.PUBLIC WORKS/WTR PROD FIRE HOSE DIRECT NC 28117 535.84$ 10/11/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BASIN CLEANING HOSES.PUBLIC WORKS/WTR PROD PMT PELICAN BRANDSHO CT 06484 242.09$ 10/14/2019 65090 SAFETY EQUIPMENT HARD HAT LIGHTS.PUBLIC WORKS/WTR PROD MENARDS E-COMMERCE WI 54703 283.70$ 10/14/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL OUTDOOR CHAIRS.PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 97.08$ 10/14/2019 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PRESSURE GAUGES FOR DISTRIBUTION STUDY.PUBLIC WORKS/WTR PROD TCC10577IL 60201 76.98$ 10/14/2019 64540 TELECOMMUNICATIONS - WIRELESS CELL PHONE CAR CHARGER AND SYNC CABLE.PUBLIC WORKS/WTR PROD FLOOR MAT SHOP IL 60140 475.67$ 10/16/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FLORR MATS FOR THE SERVICE BUILDING.PUBLIC WORKS/WTR PROD WAYFAIR JOSS&MAIN MA 02116 135.30$ 10/17/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FRAUDULENT CHARGE.PUBLIC WORKS/WTR PROD WASHINGTON/FRANKLIN SE IL 60606 47.00$ 10/17/2019 62295 TRAINING & TRAVEL PARKING FOR UNION HEARING IN DOWNTOWN CHICAGO.PUBLIC WORKS/WTR PROD AUTOMATIONDIRECT.COM GA 30040 52.25$ 10/18/2019 65702 WATER GENERAL PLANT INDICATING LIGHT FOR 6" BOOSTER PUMP.PUBLIC WORKS/WTR PROD HALFMOON EDUCATION WI 54720 289.00$ 10/18/2019 62295 TRAINING & TRAVEL SEMINAR REGISTRATION: ILLINOIS WATER LAWS AND REGULATIONS.PUBLIC WORKS/WTR PROD AUTOMATIONDIRECT.COM GA 30040 534.50$ 10/21/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL #4 LOW LIFT WELL LEVEL CW-9 TRANSMITTER REPLACEMENT.PUBLIC WORKS/WTR PROD FOLDINGCHAIRSANDTABLES TN 37917 67.73$ 10/21/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DAMP ENVIRONMENT CHAIRS.PUBLIC WORKS/WTR PROD ABBOTT RUBBER COMPANY IL 60007 1,175.30$ 10/21/2019 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PARTS FOR 6" PUMP.PUBLIC WORKS/WTR PROD USA BLUE BOOK IL 60085 1,200.94$ 10/21/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REAGENTS FOR HACH CL17S.PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 225.08$ 10/21/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EMERGENCY LIGHT AND PAINT.PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 157.14$ 10/21/2019 65085 MINOR EQUIP & TOOLS BEAM CLAMPPUBLIC WORKS/WTR PROD LESMAN INSTRUMENTS IL 60106 2,191.24$ 10/21/2019 65702 WATER GENERAL PLANT MAGMETER TRANSMITTER.PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 15.47$ 10/21/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL METER SUPPLIES.PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 39.60$ 10/21/2019 65702 WATER GENERAL PLANT SOFTENER SALT FOR BOILER SOFTENER.PUBLIC WORKS/WTR PROD TOOLOTS INCCA 90703 71.18$ 10/21/2019 65085 MINOR EQUIP & TOOLS STAINLESS STEEL WRENCH.PUBLIC WORKS/WTR PROD SOLO HORTON BRUSHES CT 06790 53.10$ 10/22/2019 65055 MATERIALS TO MAINTAIN IMPROVEMENTS WIRE BRUSHES FOR FIRE HYDRANT REPAIR.PUBLIC WORKS/WTR PROD RAINSFLO MANUFACTURING CO 80223 769.76$ 10/22/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FLOCCULATOR PACKING.PUBLIC WORKS/WTR PROD SAF-T-GARD INTERNATION IL 94043 49.00$ 10/22/2019 65702 WATER GENERAL PLANT ELECTRICAL GLOVE SAFETY TESTING.PUBLIC WORKS/WTR PROD CROWN TROPHY 54 IL 60076 81.00$ 10/23/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TROPHY/AWARD PLAQUE.PUBLIC WORKS/WTR PROD ALLIED ELECTRONICS INC TX 76118 90.35$ 10/23/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PLC BATTERIES.PUBLIC WORKS/WTR PROD BUSHNELL INCORPORATED IL 60018 296.00$ 10/24/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PVC PIPE.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 235.63$ 10/24/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FUSE HOLDERS.PUBLIC WORKS/WTR PROD METAL SUPERMARKETS NIL IL 60174 7.41$ 10/24/2019 65055 MATERIALS TO MAINTAIN IMPROVEMENTS STOCK METAL.PUBLIC WORKS/WTR PROD CONTRACTORS DIRECT CT 06517 77.78$ 10/25/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DRIVE BELT SMALL STREET SAW.PUBLIC WORKS/WTR PROD PEXUNIVERSENY 11550 65.54$ 10/25/2019 65702 WATER GENERAL PLANTBARB FITTINGS FOR REPLACEMENT HEATER HOSES ON THE HIGH LIFT AND LOW LIFT ENGINES.PUBLIC WORKS/WTR PROD INT IN GLOBAL HOSE & TN 37207 255.95$ 10/25/2019 65702 WATER GENERAL PLANTREPLACEMENT HEATER HOSES FOR THE HIGH LIFT AND LOW LIFT ENGINES.PUBLIC WORKS/WTR PROD LEE JENSEN SALES IL 60014 65.00$ 10/25/2019 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AIR MONITOR REPAIR.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 53.22$ 10/25/2019 62245 OTHER EQ MAINT 1/2" BRONZE BALL VALVES FOR BOILERS.PUBLIC WORKS/WTR PROD GRAINGERIL 60045 113.62$ 10/25/2019 62245 OTHER EQ MAINT BOILER SIGHT GLASS SPARE.PUBLIC WORKS/WTR PRODGRAINGERIL60045113.88$ 10/25/201962245 OTHER EQ MAINT1" STAINLESS STEEL BALL VALVES FOR BOILERS.ALL OTHER OCTOBER 2019 TOTAL190,011.08$ SUMMARY:LOCAL EVANSTON SPEND (313 transactions)45,169.53$ ALL OTHER NON-EVANSTON (514 transactions)144,841.55$ December 9, 2019Page 12 of 13Page 34 of 35 A1.Page 88 of 975 BMO Credit Card Statement for the Period ending October 25, 2019REPORTS TO INTERMEDIATEMERCHANT NAMEMERCHANT STATEMERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONALL OTHER OCTOBER 2019 TOTAL190,011.08$ December 9, 2019Page 13 of 13Page 35 of 35 A1.Page 89 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Tera Davis, Accounts Payable Coordinator CC: Hitesh Desai, Chief Financial Officer/Treasurer Subject: Approval of BMO Harris Amazon Credit Card Activity Date: December 9, 2019 Recommended Action: Staff recommends approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending October 26, 2019, in the amount of $4,521.26. Council Action: For Action Summary: The total amount of the BMO Harris Amazon Credit Card Activity for the period ending October 26, 2019, is $4,521.26. Attachments: October 2019 Statement AMAZON 2019 A2.Page 90 of 975 BMO Credit Card Statement for the Period ending October 25, 2019REPORTS TO INTERMEDIATE MERCHANT NAMEMERCHANT STATEMERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONADMIN SVCS/FAC MGMT AMAZON.COM 0V5Z358U3 A WA 98109 29.25$ 9/30/2019 65060 MATERIALS TO MAINTAIN AUTOSL VEHICLE REPAIRSADMIN SVCS/INFO SYS AMAZON.COM DS3F83H73 A WA 98109 89.99$ 10/4/2019 65095 OFFICE SUPPLIES LARGE ROOM FAN FOR ROOM 2150ADMIN SVCS/FAC MGMT AMAZON.COM GM8RW40L3 WA 98109 203.97$ 10/14/2019 65085 MINOR EQUIP & TOOLS TOOLS FOR BOB REEVESADMIN SVCS/FAC MGMT AMAZON.COM KD92G3ER3 A WA 98109 142.86$ 10/22/2019 65095 OFFICE SUPPLIES HAND SANITIZERSADMIN SVCS/FAC MGMT AMAZON.COM LZ9Y32KE3 A WA 98109 52.04$ 10/25/2019 65050 BUILDING MAINTENANCE MATERIAL DUMBBELL WEIGHTS FOR WORKOUT ROOMADMIN SVCS/FAC MGMT AMAZON.COM MQ8WY1HA0 A WA 98109 41.88$ 10/1/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR ELEC CAB DOOR CLOSERADMIN SVCS/FAC MGMT AMAZON.COM ZP7DG0SN3 A WA 98109 303.72$ 10/3/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR STREETS CONF ROOM REMODELPRCS/RECREATION AMZN MKTP US WA 98109 (4.80)$ 10/11/2019 65110 REC PROGRAM SUPPLIES TAX REFUND FOR PURCHASE ON 9/16ADMIN SVCS/FAC MGMT AMZN MKTP US 4S6FM0GS3 WA 98109 112.34$ 10/9/2019 65085 MINOR EQUIP & TOOLS VAN AND BUILDING STOCKADMIN SVCS/FAC MGMT AMZN MKTP US 5B8ZV4W13 WA 98109 24.63$ 10/22/2019 65095 OFFICE SUPPLIES PENS FOR OFFICEADMIN SVCS/FAC MGMT AMZN MKTP US 5L6EN2YM3 WA 98109 435.62$ 10/24/2019 65090 SAFETY EQUIPMENT WINTER CLOTHING FOR SAFETYADMIN SVCS/INFO SYS AMZN MKTP US 6L7SV5PJ3 WA 98109 453.00$ 10/17/2019 62250 COMPUTER EQUIPMENT MAINT 3 OF: CISCO CP-8851-K9 8851 IP PHONE 5"ADMIN SVCS/FAC MGMT AMZN MKTP US AE14A7PF3 WA 98109 83.02$ 9/30/2019 65050 BUILDING MAINTENANCE MATERIAL MATERIALSADMIN SVCS/FAC MGMT AMZN MKTP US B50Y83WL3 WA 98109 51.85$ 10/9/2019 65090 SAFETY EQUIPMENT OFFICE SUPPLIESADMIN SVCS/FAC MGMT AMZN MKTP US EW07J2N23 WA 98109 61.99$ 9/30/2019 65085 MINOR EQUIP & TOOLS TOOLS FOR CIVIC CENTERADMIN SVCS/INFO SYS AMZN MKTP US FO1HV9XB3 WA 98109 248.47$ 10/17/2019 62250 COMPUTER EQUIPMENT MAINT BATTERIES AND MISC SUPPLIESADMIN SVCS/INFO SYS AMZN MKTP US FR1N27753 WA 98109 570.00$ 10/16/2019 62250 COMPUTER EQUIPMENT MAINT 6 X CISCO CP-7841-K9 BW PHONESPRCS/RECREATION AMZN MKTP US H16FT1BP3 WA 98109 10.97$ 10/11/2019 65110 REC PROGRAM SUPPLIES POWER CORD FOR BROOMBALL SCOREBOXPRCS/RECREATION AMZN MKTP US HC3J94LT3 WA 98109 19.94$ 10/17/2019 62490 OTHER PROGRAM COSTS SUPPLIES TO MAKE A PIRATE SHIPADMIN SVCS/INFO SYS AMZN MKTP US HW3142IE3 WA 98109 411.80$ 10/16/2019 62250 COMPUTER EQUIPMENT MAINT SSD DRIVES AND MOUNTSADMIN SVCS/INFO SYS AMZN MKTP US I29WU4VT3 WA 98109 48.52$ 10/9/2019 65618 SECURITY CAMERA SUPPLIES IP CAMERA OUTDOOR CAMERA MOUNT - LEVY.ADMIN SVCS/FAC MGMT AMZN MKTP US MZ3OP2SB3 WA 98109 25.72$ 10/22/2019 65095 OFFICE SUPPLIES OFFICE SUPPLIESPRCS/RECREATION AMZN MKTP US OV89K62Y3 WA 98109 87.70$ 10/21/2019 62490 OTHER PROGRAM COSTS SUPPLIES TO MAKE A PIRATEADMIN SVCS/INFO SYS AMZN MKTP US PK2O42G93 WA 98109 469.99$ 10/17/2019 65095 OFFICE SUPPLIES INTEL NUCADMIN SVCS/INFO SYS AMZN MKTP US QF96E56E3 WA 98109 63.74$ 10/16/2019 62250 COMPUTER EQUIPMENT MAINT WIRELESS KEYBOARDSADMIN SVCS/INFO SYS AMZN MKTP US S441M7933 WA 98109 421.00$ 10/8/2019 65625 FURNITURES AND FIXTURES #30035 EDGAR CANO CONFERENCING PHONE.ADMIN SVCS/FAC MGMT AMZN MKTP US TM4OY77B3 WA 98109 34.48$ 10/1/2019 65085 MINOR EQUIP & TOOLS TOOLS FOR CIVIC CENTERADMIN SVCS/FAC MGMTAMZN MKTP US XA4520YK3WA9810927.57$ 10/24/201965090 SAFETY EQUIPMENTWINTER CLOTHING FOR SAFETYAMAZON OCTOBER 2019 TOTAL4,521.26$ December 9, 2019Page 1 of 1Page 2 of 2 A2.Page 91 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Hitesh Desai, Chief Financial Officer CC: Michelle Masoncup, Corporation Counsel Subject: Approval of FY 2020 Insurance Renewals – Property, Excess Liability & Excess Worker’s Compensation Date: December 9, 2019 Recommended Action: Staff recommends approval to purchase the outlined insurance policies for Fiscal Year 2020 at a total cost of $643,690, which does not include the cost of excess coverage liability at this time. Staff also recommends approving the purchase of excess coverage limits at the same level as last year (total $20M). Staff will return with excess coverage costs for approval at the January 13, 2020 meeting. The policies will renew all insurance coverage for the City of Evanston for Fiscal Year 2020. The Council must take action on December 9, 2019 in order to bind the coverage and avoid having to backdate our policies once we receive the excess coverage limits. Funding Source: Funding will be provided from the Insurance Fund (Account 605.99.7800.62615) in the amount of $525,000; and Workers Compensation Fund (Account 605.99.7800.66044) in the amount of $161,000. Council Action: For Action Summary: The City is exposed to various risks of loss related to torts, theft, asset damage, errors and omissions, and natural disasters. Current insurance policies expire on December 31, 2019. The City’s brokers of record, Arthur J. Gallagher and The Owens Group, took all insurance through underwriting and market. Below is a summary of the total premium costs for each policy. Arthur J. Gallagher is the City’s insurance brokerage service provider for property, casualty, and cyber liability and Owens Group is the broker for workers compensation. Premium quotations received reflect the impact of one larger claim paid in 2017 and tightening of insurance markets across all sectors. Overall, there is an increase of $137,172 A3.Page 92 of 975 in the premiums (excluding excess coverage). The worker’s compensation insurance premium cost has only a moderate increase. But, the casualty package has a steep increase because of claim history for the last 3-5 years. a. General liability insurance The City currently maintains a self-insured retention (SIR) of $1.25 million (except Cyber with $1.5M) with an additional layer of excess insurance (to be finalized later) totaling $20 million. For purposes of prudent risk management, it is advisable to maintain the current retention level and excess layer of coverage. b. Property insurance The City of Evanston maintains commercial all-risk insurance to cover damage to City facilities and contents within the facilities, including business interruption and loss of rents. The coverage is subject to a deductible of $50,000 for each loss and each location. Staff recommends the selection of Affiliated FM as the carrier. c. Environmental Last year, Staff recommended adding a policy for environmental coverage. The Service Center has 8 underground gas tanks that support fleet vehicles. From a risk management Page 2 of 46 A3.Page 93 of 975 perspective, it is prudent to protect the City from this potential source of liability. The insurance policy is for 3 years from 2019-2021. d. Other Insurance Policies The City also maintains insurance for excess worker’s compensation and, crime liability. The premium went up by 3.5%. Staff recommends award of the policies as set forth in the table. Attachments: City of Evanston P&C Insurance Proposal City of Evanston 20-21 Proposal Premium Summary Page 3 of 46 A3.Page 94 of 975 . 1 Excess Workers Compensation & Governmental Crime Insurance Proposal 12/31/2019 to 12/31/2020 From The Owens Group, Inc. Bruce G. Mitchell, Jr. bmitchell@toginsrisk.com (312) 780-1435 Page 4 of 46 A3.Page 95 of 975 . 2 Contents I. Executive Summary II. Service Team III. Cost Comparison IV. Insurance Carriers Financial Ratings V. Payment Options Disclaimer This Proposal is issued as a matter of confirmation only and does not amend, extend or alter the coverage provided by the actual insurance policies. Page 5 of 46 A3.Page 96 of 975 1 EExxeeccuuttiivvee SSuummmmaarryy Program Type: The City of Evanston’s Excess Workers Compensation program is self-insured with Safety National as the carrier and CCMSI as the Third Party Administrator. The City maintains a retention of $750,000 for all Excess Workers Compensation losses and an Employers Liability Limit of $1,000,000. The City also has Crime Coverage with AIG. Expiring terms include a Liability Limit of $2,000,000 and single loss deductible of $25,000. On December 31, 2019 the City’s coverages will expire. Marketing Responses: Both Safety National and AIG provided renewal terms for the City’s Commercial Insurance Program. AiG’s Crime proposal included $2,000,000 limits for Employee Theft, Forgery or Alterations, Computer Fraud, etc. with an annual premium of $6,811. Safety National offered an Employers Liability limit of $1,000,000 with a $750,000 retention for $156,289. That is a 4% increase over expiring. And while the City’s Payroll decreased by 1%, it has experienced a few sizable losses since 2014. Two claims have exceeded the $800,000 threshold, another is at $597,538 and five other claims are now above $300,000 as well. Safety National also offered an $850,000 option for an annual premium of $141,438. Insurance Company Coverage Lines Requested Carrier’s Response Safety National Casualty Excess Workers Compensation Provided Terms- $156,289 with $750,000 Retention and $141,438 with $850,000 Retention. National Union (AIG) Governmental Crime Provided Terms - $6,811 with $25K Deductible Travelers Governmental Crime Indicated annual premium - $7,638 with $25K Deductible BBoolldd ddeennootteess tthhee TTOOGG rreeccoommmmeennddeedd ccaarrrriieerrss.. Page 6 of 46 A3.Page 97 of 975 2 II.. SSeerrvviiccee TTeeaamm Phone Number: 312-780-1441 Fax Number: 312-368-5113 Office Hours: 8:30 a.m. to 5:00 p.m. Monday - Friday 19 S. La Salle St., Suite 500 Chicago, IL 60603-1438 William H. Owens, III President/CEO 312-780-1431 312-315-6615 wowens@toginsrisk.com Bruce G. Mitchell, Jr. Senior Account Manager 312-780-1435 bmitchell@toginsrisk.com A service team approach will be implemented for the City of Evanston to provide senior level availability for all of your services and risk management needs as well as daily service requirements. Page 7 of 46 A3.Page 98 of 975 III. Cost Comparison Expiring Carrier Proposed Carrier 2017-18 Premium 2018-19 Premium 2019-20 Premium $ Change % Change Governmental Crime National Union (AIG) National Union (AIG) $6,855 $6,813 $6,811 -$2 0% Excess Workers Compensation Safety National Safety National $142,735 $150,689 $156,289* +$5,600 4% Total Cost $149,590 $157,502 $163,100 $5,598 4% *Safety National also offered $1,000,000 Employers Liability Limit with $850,000 Retention for $141,438 Deposit Premium. Page 8 of 46A3.Page 99 of 975 IIVV.. IInnssuurraannccee CCoommppaanniieess FF iinnaanncciiaall RRaattiinnggss The A.M. Best’s Guide is the guidebook the insurance industry uses to determine the financial stability of an insurance company. A copy of the AM. Best’s Guide report on the quoted insurance companies is available upon your request. While we strive to be certain that your insurance is placed with reputable, highly rated insurance companies, we have no way of guaranteeing the financial accuracy of the A.M. Best’s Guide or the financial stability of the insurance company. For these reasons, we ask that you take into account the financial stability of all the insurance companies prior to making your selection as to who will write your insurance. Company Proposed 2019 AM Best’s Assigned Rating Safety National Casualty Co. A+ National Union (AIG) A Travelers Insurance A+ Alphabetical Listing A+ = Superior A = Excellent B+ = Very Good B = Good C+ = Fairly Good C = Fair Page 9 of 46 A3.Page 100 of 975 V. Payment Options (A) Payment in full due date of inception. I elect to accept the premium and conditions as explained in this prop osal. Signature & Title Date Page 10 of 46 A3.Page 101 of 975 Proposal of Insurance City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Presented: December 2, 2019 Effective: January 1, 2020 Rich Stokluska Area Senior Executive Vice President Arthur J. Gallagher Risk Management Services, Inc. 2850 Golf Road Rolling Meadows, IL 60008 (630) 773-3800 Rich_Stokluska@ajg.com ajg.com ©2018 Arthur J. Gallagher & Co. All rights reserved. Page 11 of 46 A3.Page 102 of 975 City of Evanston 2 Table of Contents Service Team ............................................................................................................................................................... 3 Service Commitment .............................................................................................................................................. 3 Program Structure ....................................................................................................................................................... 6 Named Insured ....................................................................................................................................................... 7 Market Review ........................................................................................................................................................ 8 Location Schedule .................................................................................................................................................. 9 Program Details .................................................................................................................................................... 10 Property - Affiliated FM Insurance Company ................................................................................................. 10 Casualty Package - Argonaut Insurance Company ....................................................................................... 15 Cyber Liability - Syndicate 2633/623 at Lloyd's ............................................................................................. 18 Premium Summary ............................................................................................................................................... 21 Payment Plans ..................................................................................................................................................... 22 Proposal Disclosures ................................................................................................................................................ 23 Proposal Disclosures ............................................................................................................................................ 24 Carrier Ratings and Admitted Status ....................................................................................................................... 26 Client Signature Requirements ................................................................................................................................ 27 Coverages for Consideration ................................................................................................................................ 28 Client Authorization to Bind Coverage .................................................................................................................. 29 Appendix .................................................................................................................................................................... 31 Claims Reporting By Policy .................................................................................................................................. 32 Bindable Quotations & Compensation Disclosure Schedule ................................................................................ 33 Binding Requirements .......................................................................................................................................... 34 CORE360™ Loss Control Flyer ........................................................................................................................... 35 Page 12 of 46 A3.Page 103 of 975 City of Evanston 3 Service Team Rich Stokluska has primary service responsibility for your orginization. We operate using a team approach. Your Service Team consists of: NAME / TITLE PHONE / ALT. PHONE EMAIL ROLE Rich Stokluska, ARM Area Senior Executive Vice President (630) 285-4012 Rich_Stokluska@ajg.com Producer Tamarah Holm Account Executive – Key Accounts (630) 634-4604 Tamarah_Holm@ajg.com Client Service Executive Cathy Condit Client Service Manager (630) 285-3848 Cathy_Condit@ajg.com Client Service Manager Jeremiah Polk Client Service Associate (630) 438-1675 Jeremiah_Polk@ajg.com Client Service Associate Arthur J. Gallagher Risk Management Services, Inc. Main Office Phone Number: (630) 773-3800 Service Commitment Account Service At Arthur J. Gallagher & Co., our goal is to provide you with an exceptional insurance and risk management program delivered by a world class service organization. Gallagher is committed to partnering with our clients to ensure we consistently deliver the highest quality service possible. Renewals We use a standard Renewal Timeline and start early to make sure your needs are met and we are able to offer you the most comprehensive and competitively priced insurance program. At each renewal, we will meet with you to establish a renewal game plan, determine how many markets should be approached, discuss pricing in the insurance marketplace, and identify what specific needs must be addressed. We will then approach markets that we feel will offer the best alternatives. These alternatives will be presented at renewal as an option, even if we feel the incumbent program is strongest. We will demonstrate how we have created competition within the marketplace to ensure that you receive the best renewal terms. We make ourselves accountable by working with you to develop a written service schedule that meets your needs. You can track our service by referring to our written service commitment. Service becomes especially important as your type of organization continues to change and prosper. As a top national broker, we have access to over 150 insurance companies and wholesalers. This maximizes your insurance options in any given policy year situation. In addition, our integrity and influence in the marketplace have resulted in excellent relationships with our markets. These factors are especially important to consider as the insurance needs of your organization become more complex and require more sophisticated solutions. Acquisitions On request, we will perform an insurance due-diligence review on all products and acquisitions. Profit Center Premium Allocations We will provide premium breakdown by entities and/or location schedule. Automobile Identification Cards ID cards will be issued upon binding of coverage. Page 13 of 46 A3.Page 104 of 975 City of Evanston 4 Service Commitment (Cont.) Phone Calls Phone calls will be returned within one working day of receipt. Certificates of Insurance Certificates of Insurance will be issued within one working day of request. Quarterly Account Review Quarterly account reviews will include review of claims, exposures, audits, and service. Loss Control We will coordinate all loss control activities between you and the carrier. We recommend that service be provided on a quarterly basis. Page 14 of 46 A3.Page 105 of 975 Arthur J. Gallagher & Co. Our Service Commitment Our clients repeatedly tell us the most important thing that we can do as their broker is to protect their assets while providing a comprehensive and tailored insurance program with the most competitive terms. We also know that a critical component of every customer experience is receiving an accurate and timely response to their day to day business needs and challenges. At Arthur]. Gallagher and Co. our goal is to provide every client with an exceptional insurance and risk management program delivered by a world-class service organization. We're on a journey to set a new standard for service within our industry- utilizing innovative technology and tools that create value for our clients, and raising the bar beyond expectations. The result is consistent and predictable service for our clients - with the highest quality at every interaction. For the client, words and pledges only go so far. In order to deliver on our promise, Gallagher is committed to partnering with our clients to ensure we consistently deliver the highest quality service possible: • Clients get what they need, when they need it - as a result of managing our work more effectively, your needs and requests are addressed promptly and professionally at all times • Our service team is able to focus on you, and the solutions needed to support your unique business needs • We proactively manage your renewal cycle, delivering a predictable timeline that creates time for thorough decision-making • You play a role in this too - we're asking for more information ahead, so that you receive the best outcome, every time © 2015 ArthUI J. Gallagher & Co. All rights reserved. 15BSD27047B Page 15 of 46 A3.Page 106 of 975 City of Evanston 6 Program Structure Page 16 of 46 A3.Page 107 of 975 City of Evanston 7 Named Insured Named Insured Schedule: Add / Change / Delete Named Insured Property Other Casualty Excess Liability 10M X 10M Cyber Liability City of Evanston X X X X Note: Any entity not named in this proposal, may not be an insured entity. This may include affiliates, subsidiaries, LLC's, partnerships and joint ventures. Page 17 of 46 A3.Page 108 of 975 City of Evanston 8 Market Review We approached the following carriers in an effort to provide the most comprehensive and cost effective insurance program. INSURANCE COMPANY LINE OF COVERAGE RESPONSE PREMIUM Affiliated FM Insurance Company Property Recommended Quote $196,631.00 The Travelers Companies, Inc. Property Declined to Quote - Pricing not Competitive N/A Everest Reinsurance Company Property Declined to Quote - Inadequate Capacity N/A Argonaut Insurance Company Casualty Package Quoted $271,875.00 Genesis Insurance Company Excess Liability Quote Pending Lexington Insurance Company Excess Liability Quote Pending Great American Assurance Company Excess Liability Quote Pending Berkley Specialty Insurance Company Excess Liability Quote Pending Old Republic Insurance Company Excess Liability Quote Pending Allied Public Risk Excess Liability Declined to Quote - Other / Cannot entertain as they paid a $2M+ claim on this account. N/A Navigators Insurance Company Excess Liability Declined to Quote - Inadequate Capacity / Cannot attach below $10M and not entertaining Cook County, IL business. N/A Endurance American Insurance Company Excess Liability Declined to Quote - Inadequate Capacity / Cannot attach below $10M. N/A Hallmark Specialty Insurance Company Excess Liability Declined to Quote - Other / Declined due to County exposure N/A Arch Specialty Insurance Company Excess Liability Declined to Quote - Inadequate Capacity / Declined due to attachment point. N/A National Casualty Company Excess Liability Declined to Quote - Other / No longer writing Public Sector N/A Markel North America Insurance Group Excess Liability Declined to Quote - Declined to Offer Quote. Can't attach below $10M. N/A McGowan Risk Specialists LLC Excess Liability Declined to Quote - Does Not Fit Underwriting Requirement N/A Syndicate 2633/623 at Lloyd's Cyber Liability Quoted $11,667.00 Page 18 of 46 A3.Page 109 of 975 City of Evanston 9 Location Schedule Per Statement on File Dated 11/7/2019 Page 19 of 46 A3.Page 110 of 975 City of Evanston 10 Program Details Coverage: Property Carrier: Affiliated FM Insurance Company Policy Period: 1/1/2020 to 1/1/2021 Coverage: SUBJECT OF INSURANCE AMOUNT Blanket $428,000,000 Sublimits: Earth Movement annual aggregate $50,000,000 Business Interruption $26,000,000 Flood annual aggregate $50,000,000 Earth Movement annual aggregate as respects Errors and Omissions, Off-Premises Data Services, Off- Premises Service Interruption, Unnamed Property and Supply Chain combined $50,000 Flood annual aggregate as respects Errors and Omissions, Off-Premises Data Services, Off-Premises Service Interruption, Unnamed Property and Supply Chain combined $50,000 Cyber event annual aggregate as respects Data Restoration and Owned Network Interruption combined. $50,000 Cyber event annual aggregate for loss or damage to stock in process or finished goods manufactured by or for the Insured caused by or resulting from cyber event that impacts the processing, manufacturing, or testing of such property or while it is otherwise being worked on. $50,000 Deductibles: COVERAGE DEDUCTIBLE AMOUNT ADDITIONAL INFO The Following Deductible Amounts Shall Apply Per Occurrence, Unless Otherwise Stated, Fro Insured Loss or Damage Under This Policy: Earthquake (per location for all coverages provided). $100,000 Flood (per location for all coverages provided). $100,000 Property Damage $50,000 Communicable Disease Property Damage and Business Qualifying Period: 48 Hours - Should This Time be Exceeded, The Insured Costs Will be Calculated Beginning from the Time Access is Limited, Restricted or Prohibited Subject to a Deductible of $50,000 Computer Systems Non-Physical Damage Qualifying Period: 48 Hours - Business Interruption Day Equivalent Deductible (DEQ) by 2 Data, Programs, or Software Qualifying Period: 48 Hours - Property Damage $50,000 Page 20 of 46 A3.Page 111 of 975 City of Evanston 11 COVERAGE DEDUCTIBLE AMOUNT ADDITIONAL INFO - Business Interruption Day Equivalent Deductible (DEQ) by 2 Off-Premises Data Services Property Damage and Qualifying Period: 48 Hours - Should this time be exceeded, the insured loss or Subject to To a Deductible of $50,000 Off Premises Service Interruption Property Damage and Business Interruption Qualifying Period: 48 Hours - Should This Time be Exceeded, The Insured Loss or Damage Will be Calculated Beginning from the Time of Loss Subject To the Deductible(s) that would have Applied to the Cause of the Interruption of Services Fine Arts $1,000 All Other Losses $50,000 Additional Coverage: DESCRIPTION AMOUNT BASIS Accounts Receivable $1,000,000 Arson or Theft Reward $100,000 Brand Protection Policy Limit Change of Temperature $100,000 Communicable Disease - Property Damage annual aggregate $100,000 Data Restoration annual aggregate $500,000 Data Service Provider - Property Damage annual aggregate $50,000 Debris Removal Policy Limit Decontamination Costs Policy Limit Deferred Payment $100,000 Demolition and Increased Cost of Construction Policy Limit Errors and Omissions $1,000,000 Expediting Expenses $250,000 Fine Arts not to exceed $10,000 per item for irreplaceable Fine Arts $2,500,000 Green Coverage not to exceed 25% of the amount of the property damage loss $50,000 Land and Water Clean Up Expense annual aggregate $50,000 Locks and Keys $100,000 Money and Securities $100,000 Newly Acquired Property $2,500,000 Off-Premises Service Interruption - Property Damage $500,000 Professional Fees $250,000 Property Removed from a Location Policy Limit Protection and Preservation of Property - Property Damage not to exceed $250,000 for security costs Policy Limit Page 21 of 46 A3.Page 112 of 975 City of Evanston 12 Additional Coverage: DESCRIPTION AMOUNT BASIS Tax Treatment $100,000 Tenants Legal Liability $100,000 Terrorism Coverage and the Supplemental United States Certified Act of Terrorism Endorsement: A. United States Certified Act of Terrorism coverage $428,000,000 B. Terrorism Coverage for Locations Outside of the United States annual aggregate not to exceed $100,000 annual aggregate for Property Removed from a Location, Unnamed Property and Flood $100,000 Transit not to exceed $250,000 for Business Interruption $500,000 Unnamed Property $10,000,000 Valuable Papers and Records not to exceed $10,000 per item for irreplaceable Valuable Papers and Records $500,000 Business Interruption Coverage: Gross Earnings not to exceed 30 days for ordinary payroll $26,000,000 Gross Profits for 12 months Period of Liability not to exceed 30 days for ordinary payroll $26,000,000 Rental Income $26,000,000 Extra Expense $3,000,000 Business Interruption Coverage Extensions: Attraction Property $100,000 Civil or Military Authority 30 Days Communicable Disease - Business Interruption annual aggregate for a 12 Month Period of Liability $100,000 Contractual Penalties $100,000 Crisis Management not to exceed 30 Days $100,000 Data Service Provider - Business Interruption annual aggregate $50,000 Extended Period of Liability 90 Days Ingress/Egress $500,000 Leasehold Interest $250,000 Logistics Extra Cost $100,000 Off-Premises Service Interruption - Business Interruption $500,000 Included in Cyber: Event Limit Owned Network Interruption annual aggregate Policy Limit Protection and Preservation of Property - Business Interruption $250,000 Research and Development $100,000 Soft Costs Page 22 of 46 A3.Page 113 of 975 City of Evanston 13 Additional Coverage: DESCRIPTION AMOUNT BASIS $500,000 Supply Chain Valuations: DESCRIPTION LIMITATIONS Actual Cash Value (ACV) Contractors Equipment Valuation: On property insured under this coverage, the loss amount will not exceed. Perils Covered: TYPE DESCRIPTION Special Form Perils Blanket - Special (Including theft) Special Form Perils Business Income with Rental Value without Extra Expense - Special (Including theft) Special Form Perils Business Income with Extra Expense - Special (Including theft) Endorsements include, but are not limited to: DESCRIPTION Fine Arts Schedule Library Books, Periodicals, And Rare Books Data, Programs or Software Split Sublimit for Malicious Introduction of Machine Code and Computer Systems Non- Physical Damage Declarations Page All Risk Coverage Supplemental United States Certified Act of Terrorism Endorsement Illinois Amendatory Endorsement Exclusions include, but are not limited to: DESCRIPTION War Exclusion Nuclear Hazard, Power Failure Transmission and Distribution Systems Exclusion Binding Requirements: DESCRIPTION Client Authorization to Bind Page 23 of 46 A3.Page 114 of 975 City of Evanston 14 Other Significant Terms and Conditions/Restrictions: DESCRIPTION Contractors’ Equipment: This policy covers Contractors’ Equipment consisting of the following: Description Manufacturer Serial Number Limit of liability Kawasaki 80ZV Wheel Loader #85C45288 $98,500 2004 John Deere Excavator Model 40C LC $109,500 New Hooland TD5050 Tractor Model NH/TD5050/2008 $37,750This policy covers Contractors’ Equipment consisting of the following: Description Manufacturer Serial Number Limit of liability Kawasaki 80ZV Wheel Loader #85C45288 $98,500 2004 John Deere Excavator Model 40C LC $109,500 New Hooland TD5050 Tractor Model NH/TD5050/2008 $37,750 Engineering Fee is $13,000. This fee in no longer broken out separately. It is now part o fthe overall policy premium. Premium $196,631.00 ESTIMATED PROGRAM COST $196,631.00 TRIA/TRIPRA PREMIUM (+ Additional Surcharges, Taxes and Fees as applicable) INCLUDED Subject to Audit: N/A Per Statement on File Dated 10/30/19 Exposure and Rate Comparison: Expiring Term Renewal Term TIV: $438,920,287 TIV: $427,156,280 Rate: 0.034068 Rate: 0.040882 Terrorism: $7,500 Terrorism: $9,000 Engineering Fees: $11,000 Engineering Fees: $13,000 Total Annual Premium: $168,033 Total Annual Premium: $196,631 Page 24 of 46 A3.Page 115 of 975 City of Evanston 15 Coverage: Casualty Package Carrier: Argonaut Insurance Company Policy Period: 1/1/2020 to 1/1/2021 Defense Limitations: DEFENSE COST DEFENSE COST TYPE / COMMENTS Applies Other / In Additional to the limit Coverage: DESCRIPTION AMOUNT BASIS Automobile Liability $7,500,000 Occurrence General Liability Includes Employee Benefits Liability $7,500,000 Occurrence Personal and Advertising Injury $7,500,000 Occurrence Products/Completed Operations $7,500,000 Aggregate Sexual Abuse and Molestation $7,500,000 Occurrence Sexual Abuse and Molestation $7,500,000 Aggregate Law Enforcement Liability $7,500,000 Occurrence Public Officials Liability $7,500,000 Occurrence Employment Practices Liability $7,500,000 Occurrence Deductibles / Self Insured Retentions: COVERAGE AMOUNT Automobile Liability $1,500,000 General Liability $1,250,000 Law Enforcement Liability $1,250,000 Public Officials Liability $1,250,000 Employment Practices Liability $1,250,000 Additional Coverage: DESCRIPTION Automobile Liability: • Pollution Clean Up and Removal • Covered Autos includes owned, leased, non-owned, rented and borrowed autos and autos commandeered in emergency situations • Waiver of Subrogation as provided under the Coverage Form General Liability: • Blanket Additional Insured • Insured Contracts are covered as defined • Liquor Liability for activities and events up to 5 days Page 25 of 46 A3.Page 116 of 975 City of Evanston 16 Additional Coverage: DESCRIPTION • Failure to Supply: $1,000,000 Limit • Health Care Services are covered for your licensed nurse, psychologist, physical therapist, hearing, language or speech therapist, EMT, paramedic, or athletic trainer • Broadcasting, Publishing, Telecasting offenses as covered under Personal Injury • Watercraft less than 51 feet in length and 100 horsepower or less • Pollution Exceptions for: Hostile Fire, Emergency Operations, Heating/Air Conditioning, Mobile Equipment, Road Treatment Chemicals, Pesticides/Herbicides, Water Treatment, Above Ground Tanks, Water/Sewage Operations. Law Enforcement Liability: • Animal Mortality up to $10,000 per occurrence annually • Care, Custody, Control covered for property on persons at time of arrest • Liability assumed in a Mutual Aid Agreement • Pollution coverage exception for Law Enforcement Activities Public Officials Liability: • Emergency Travel Reimbursement - $5,000 • Identity Theft Expense - $5,000 • Key Individual Replacement - $25,000 Endorsements include, but are not limited to: DESCRIPTION Automobile Liability: • Waiver of Subrogation General Liability: • Blanket Waiver of Subrogation • Sexual Abuse and Molestation • Water Plus 360 endorsement Exclusions include, but are not limited to: DESCRIPTION General: Asbestos, Lead, Silica, Nuclear, Nuclear Hazard, Pollution, Fungi/Bacteria, Electromagnetic Radiation, Contamination and Disease, War and Military Action, Nuclear Device Detonation, Pathogenic or Poisonous Biological or Chemical Materials, Access or Disclosure of Confidential or Personal Information and Cyber Injury Auto Liability: Exclusions as stated on the Auto coverage form including racing, Uninsured Motorist, Underinsured Motorist, and Personal Injury Protection General Liability: All exclusions as stated on the GL coverage form and endorsements including but not limited to: Aircraft, Eminent Domain / Inverse Condemnation, Underground Storage Tanks, Employers Liability, Land Subsidence (PD Only), Unmanned Aircraft Law Enforcement Liability: Exclusions as stated on the Law Enforcement Coverage Form including Care, Custody, and Control (not applicable to property on persons at time of arrest), Injury to Auxiliary or Volunteer officers, and Prior or Pending Legal Action or Litigation, Unmanned Aircraft Public Officials Liability: All exclusions as stated on the Employment Practices Liability Coverage Form and endorsements Page 26 of 46 A3.Page 117 of 975 City of Evanston 17 Exclusions include, but are not limited to: DESCRIPTION including but not limited to: Failure to Maintain Insurance, Violation of Laws, Non-Monetary (exception for defense) Binding Requirements: DESCRIPTION Signed TRIA Acceptance/Rejection Form - Required at Binding Client Authorization to Bind REQUIRED PRIOR TO BINDING: Confirmation of the following specific actions taken by the City of Evanston: • Pulling MVR’s on an annual basis • Restricting use of city vehicles for multiple offenses • Accident investigation of all auto claims • Defensive driver training is being conducted Other Significant Terms and Conditions/Restrictions: DESCRIPTION If more than one coverage part applies to the same occurrence or claim, the highest applicable limit and lowest retained limit apply. Contact Information for Individual for our Loss Control Department to Call Treatment of ALAE: Underlying Retention - Inside, Insurer’s Specific Limit - Outside Notice of cancellation - 90 days; 10 days for non-payment; in compliance with state law. Blanket Additional Insured included in policy Insured Contracts are covered as defined Health Care Services are covered for your licensed nurse, psychologist, physical therapist, hearing, language or speech therapist, EMT, paramedic, or athletic trainer Broadcasting, Publishing, Telecasting offenses as covered under Personal Injury Pollution Exceptions for: Hostile Fire, Emergency Operations, Heating/Air Conditioning, Mobile Equipment, Road Treatment Chemicals, Pesticides/Herbicides, Water Treatment, Above Ground Tanks, Water/Sewage Operations CCMSI is an approved TPA. Any change in TPA needs to be reviewed by our Claim Department. Premium $271,875.00 ESTIMATED PROGRAM COST $271,875.00 TRIA/TRIPRA PREMIUM (+ Additional Surcharges, Taxes and Fees as applicable) INCLUDED Subject to Audit: Not Auditable Page 27 of 46 A3.Page 118 of 975 City of Evanston 18 Coverage: Cyber Liability Carrier: Syndicate 2633/623 at Lloyd's Policy Period: 1/1/2020 to 1/1/2021 Form Number: Beazley Breach Response (F00653 112017 ed.) with BBR Information Pack Form Type: COVERAGE FORM TYPE RETROACTIVE DATE PENDING & PRIOR DATE Cyber Liability Claims Made 1/1/2018 1/1/2018 Defense Limitations: COVERAGE TYPE DEFENSE COST DOLLAR LIMIT DEFENSE COST TYPE / COMMENTS Cyber Liability Applies Within Policy Limits (expenses erode policy limit) Coverage: DESCRIPTION AMOUNT Policy Aggregate Limit of Liab Aggregate $1,000,000 Additional Breach Response Limit $1,000,000 First Party Loss: Resulting from Security Breach $1,000,000 Resulting from System Failure $1,000,000 Dependent Business Loss: Resulting from Dependent Security Breach $1,000,000 Resulting from Dependent System Failure $1,000,000 Cyber Extortion Loss $1,000,000 Data Recovery Costs $1,000,000 Liability: Data & Network Liability $1,000,000 Regulatory Defense & Penalties $1,000,000 Payments Cards Liabilities & Costs $1,000,000 Media Liability $1,000,000 eCrime: Fraudulent Instruction $100,000 Funds Transfer Fraud $250,000 Telephone Fraud $250,000 Criminal Reward: $50,000 Page 28 of 46 A3.Page 119 of 975 City of Evanston 19 Deductibles: COVERAGE AMOUNT Breach Response: Forensic & Public Relations/Crisis Mgmt $10,000 Legal $5,000 Each Incident, Claim or Loss $25,000 Waiting Period 10 Hours Definition of Claim: DESCRIPTION Refer to attached policy form Incident or Claim Reporting Provision: REPORTING CONDITION TYPE DESCRIPTION Refer to attached policy form Run Off Provisions: DESCRIPTION PREMIUM AMOUNT PREMIUM DUE DATE LENGTH % OF EXPIRING PREMIUM Extended Reporting Period -- -- 100% Endorsements include, but are not limited to: DESCRIPTION 1. BSLMUNMA2868 Lloyd's Certificate - No policy language 2. E02804032011 Sanction Limitation and Exclusion Clause 3. NMA1256 Nuclear Incident Exclusion Clause - Liability -Direct (Broad) (U.S.A.) 4. NMA1477 Radioactive Contamination Exclusion Clause-Liability-Direct (U.S.A.) 5. SCHEDULE2019 Lloyd's Security Schedule 2019 6. E06928042015 Policyholder Disclosure Notice of Terrorism Insurance Coverage 7. E10595112017 Asbestos, Pollution, and Contamination Exclusion Endorsement 8. E10602112017 War and Civil War Exclusion 9. E11122012018 Cap on Losses Arising out of Certified Acts of Terrorism 10. E06799112017 Amend Definition of Fraudulent Instruction 11. E11848072018 Invoice Manipulation Endorsement • Note: USD $100,000 12. E13038062019 Reputation Loss • Note: USD $1,000,000 13. E10944032019 Post Breach Remedial Services Endorsement • Note: 100 hours 14. E11294032018 Amend Data Recovery Costs 15. E11290032018 GDPR Cyber Endorsement 16. E11783072018 Computer Hardware Replacement Costs 17. E12604012019 Amend Definition of Data 18. E12968052019 Cryptojacking Endorsement • Note: USD $250,000 19. E11210052018 Amendatory Endorsement 20. E03743112017 Amend Continuity Date • Note: As expiring, but CDI for increased limits if purchased under Option 2 21. E10596112017 Choice of Law and Service of Suit • Note: Choice of Law: New York Exclusions include, but are not limited to: DESCRIPTION Refer above. Page 29 of 46 A3.Page 120 of 975 City of Evanston Binding Requirements: DESCRIPTION Client Authorization to Bind Fully executed Beazley increased limits warranty letter - option 2 only - $2,000,000 Limit. With receipt and favorable review of the attached fraudulent instruction questionnaire, we can consider increasing Fraudulent Instruction to$250K with Out of Band authentication language removed. Other Significant Terms and Conditions/Restrictions: DESCRIPTION This policy provides coverage, for no additional charge, for loss arising out of “Certified Acts of Terrorism”, as that term is defined in The Terrorism Risk Insurance Act of 2002, as amended. Premium $11,667.00 Taxes Surplus Lines Tax $408.00 Total Taxes $408.00 Fees Stamping Fee $9.00 Total Fees $9.00 ESTIMATED PROGRAM COST $12,084.00 TRIA/TRIPRA PREMIUM (+ Additional Surcharges, Taxes and Fees as applicable) INCLUDED Optional Coverages: DESCRIPTION NEW AMOUNT DEDUCTIBLE / SELF-INSURED RETENTION OTHER PREMIUM TAX Cyber Liability - Limit $2,000,000 No -- $25,000 $17,786.00 $636.00 Subject to Audit: Not Auditable 20 Page 30 of 46 A3.Page 121 of 975 City of Evanston Premium Summary The estimated program cost for the options are outlined in the following table: LINE OF COVERAGE EXPIRING PROGRAM PROPOSED PROGRAM CARRIER EXPIRING COST CARRIER ESTIMATED COST Property Premium Estimated Cost TRIA Premium Affiliated FM Insurance Company (Factory Mutual Insurance Company) - $168,033.00 Included Affiliated FM Insurance Company (Factory Mutual Insurance Company) $196,631.00 $196,631.00 Included Casualty Package Premium Estimated Cost TRIA Premium Argonaut Insurance Company - $168,899.00 Included Argonaut Insurance Company $271,875.00 $271,875.00 Included Cyber Liability Premium Taxes Total Fees Estimated Cost TRIA Premium Lloyd's Syndicate 2623 $11,667.00 $408.00 $9.00 $12,084.00 Included Syndicate 2633/623 at Lloyd's (Syndicate 2633/623 at Lloyd's) $11,667.00 $408.00 $9.00 $12,084.00 Included Compensation Fee $32,500.00 $32,500.00 Total Estimated Program Cost $381,516.00 $513,090.00 Quote from Syndicate 2633/623 at Lloyd's (Syndicate 2633/623 at Lloyd's) is valid until 1/1/2020 Quote from Affiliated FM Insurance Company (Factory Mutual Insurance Company) is valid until 1/1/2020 Quote from Argonaut Insurance Company is valid until 1/1/2020 Gallagher is responsible for the placement of the following lines of coverage: Property Casualty Package Cyber Liability It is understood that any other type of exposure/coverage is either self-insured or placed by another brokerage firm other than Gallagher. If you need help in placing other lines of coverage or covering other types of exposures, please contact your Gallagher representative. 21 Page 31 of 46A3.Page 122 of 975 City of Evanston 22 Payment Plans CARRIER LINE OF COVERAGE PAYMENT SCHEDULE PAYMENT METHOD Affiliated FM Insurance Company (Factory Mutual Insurance Company) Property Annual Agency Bill Argonaut Insurance Company Casualty Package Annual Agency Bill Syndicate 2633/623 at Lloyd's (Syndicate 2633/623 at Lloyd's) Cyber Liability Annual Agency Bill Page 32 of 46 A3.Page 123 of 975 City of Evanston 23 Proposal Disclosures Page 33 of 46 A3.Page 124 of 975 City of Evanston 24 Proposal Disclosures The following disclosures are hereby made a part of this proposal. Please review these disclosures prior to signing the Client Authorization to Bind or e-mail confirmation. Proposal Disclaimer IMPORTANT: The proposal and/or any executive summaries outline certain terms and conditions of the insurance proposed by the insurers, based on the information provided by your company. The insurance policies themselves must be read to fully understand the terms, coverages, exclusions, limitations and/or conditions of the actual policy contract of insurance. Policy forms will be made available upon request. We make no warranties with respect to policy limits or coverage considerations of the carrier. Compensation Disclosure 1. Gallagher Companies are primarily compensated from the usual and customary commissions, fees or, where permitted, a combination of both, for brokerage and servicing of insurance policies, annuity contracts, guarantee contracts and surety bonds (collectively “insurance coverages”) handled for a client’s account, which may vary based on market conditions and the insurance product placed for the client. 2. In placing, renewing, consulting on or servicing your insurance coverages, Gallagher companies may participate in contingent and supplemental commission arrangements with intermediaries and insurance companies that provide for additional compensation if certain underwriting, profitability, volume or retention goals are achieved. Such goals are typically based on the total amount of certain insurance coverages placed by Gallagher with the insurance company, not on an individual policy basis. As a result, Gallagher may be considered to have an incentive to place your insurance coverages with a particular insurance company. If you do not wish to have your commercial insurance placement included in consideration for additional compensation, contact your producer or service team for an Opt-out form. 3. Gallagher Companies may receive investment income on fiduciary funds temporarily held by them, or from obtaining or generating premium finance quotes, unless prohibited by law. 4. Gallagher Companies may also access or have an ownership interest in other facilities, including wholesalers, reinsurance intermediaries, captive managers, underwriting managers and others that act as intermediaries for both Gallagher and other brokers in the insurance marketplace some of which may earn and retain customary brokerage commission and fees for their work. If you have specific questions about any compensation received by Gallagher and its affiliates in relation to your insurance placements, please contact your Gallagher representative for more details. In the event you wish to register a formal complaint regarding compensation Gallagher receives from insurers or third-parties, please contact Gallagher via e-mail at Compensation_Complaints@ajg.com or by regular mail at: Chief Compliance Officer Gallagher Global Brokerage Arthur J. Gallagher & Co. 2850 Golf Rd. Rolling Meadows, IL 60008 TRIA/TRIPRA Disclaimer If this proposal contains options to purchase TRIA/TRIPRA coverage, the proposed TRIA/TRIPRA program may not cover all terrorism losses. While the amendments to TRIA eliminated the distinction between foreign and domestic acts of terrorism, a number of lines of coverage excluded under the amendments passed in 2005 remain excluded including commercial automobile, burglary and theft insurance; surety insurance, farm owners multiple perils and professional liability (although directors and officers liability is specifically included). If such excluded coverages are required, we recommend that you consider purchasing a separate terrorism policy. Please note that a separate terrorism policy for these excluded coverages may be necessary to satisfy loan covenants or other contractual obligations. TRIPRA includes a $100 billion cap on insurers' aggregate liability. The TRIPRA program increases the amount needed in total losses by $20 million each calendar year before the TRIPRA program responds from the 2015 trigger of $100 million to $200 million by the year 2020. TRIPRA is set to expire on December 31, 2020. There is no certainty of extension, thus the coverage provided by your insurers may or may not extend beyond December 31, 2020. In the event you have loan covenants or other contractual obligations requiring that TRIA/TRIPRA be maintained throughout the duration of your policy period, we recommend that a separate "Stand Alone" terrorism policy be purchased to satisfy those obligations. Page 34 of 46 A3.Page 125 of 975 City of Evanston 25 Property Estimator Disclaimer These property values were obtained using a desktop Property Estimator software operated by non-appraisal professionals. These property values represent general estimates which are not to be considered a certified appraisal. These property values include generalities and assumptions that may produce inaccurate values for specific structures. Page 35 of 46 A3.Page 126 of 975 City of Evanston 26 Carrier Ratings and Admitted Status PROPOSED INSURANCE COMPANIES A.M. BEST'S RATING & FINANCIAL SIZE CATEGORY * ADMITTED/NON-ADMITTED ** Affiliated FM Insurance Company A+ XV Admitted Argonaut Insurance Company A XIV Admitted Syndicate 2633/623 at Lloyd's A XV Non-Admitted *Gallagher companies use A.M. Best rated insurers and the rating listed above was verified on the date the proposal document was created. Best's Credit Ratings™ reproduced herein appear under license from A.M. Best and do not constitute, either expressly or impliedly, an endorsement of Gallagher’s service or its recommendations. A.M. Best is not responsible for transcription errors made in presenting Best's Credit Ratings™. Best’s Credit Ratings™ are proprietary and may not be reproduced or distributed without the express written permission of A.M. Best. A Best’s Financial Strength Rating is an independent opinion of an insurer’s financial strength and ability to meet its ongoing insurance policy and contract obligations. It is not a warranty of a company’s financial strength and ability to meet its obligations to policyholders. Best's Credit Ratings™ are under continuous review and subject to change and/or affirmation. For the latest Best’s Credit Ratings™ and Guide to Best’s Credit Ratings, visit the A.M. Best website at http://www.ambest.com/ratings. **If coverage placed with a non-admitted carrier, it is doing business in the state as a surplus lines or non-admitted carrier, and is neither subject to the same regulations as an admitted carrier nor do they participate in any state insurance guarantee fund. Gallagher companies make no representations and warranties concerning the solvency of any carrier, nor does it make any representation or warranty concerning the rating of the carrier which may change. Page 36 of 46 A3.Page 127 of 975 City of Evanston 27 Client Signature Requirements Page 37 of 46 A3.Page 128 of 975 City of Evanston 28 Coverages for Consideration Overview • A proposal for any of the coverages can be provided. • The recommendations and considerations summarized in this section are not intended to identify all exposures. • Since Gallagher does not handle your complete insurance program, these recommendations only reflect items within our scope of responsibility. Other Coverage Considerations • Crisis Protect Page 38 of 46 A3.Page 129 of 975 City of Evanston 29 Producer/ Insured Coverage Amendments and Notes: Client Authorization to Bind Coverage After careful consideration of Gallagher's proposal dated 12/2/2019, we accept the following coverage(s). Please check the desired coverage(s) and note any coverage amendments below: COVERAGE/CARRIER ☐ Accept ☐Reject Property Affiliated FM Insurance Company ☐ Accept ☐Reject TRIA ☐ Accept ☐Reject Casualty Package Argonaut Insurance Company ☐ Accept ☐Reject TRIA ☐ Accept ☐Reject Cyber Liability ☐ Option # 1 ☐ Option # 2 Syndicate 2633/623 at Lloyd's Syndicate 2633/623 at Lloyd's - Cyber Liability - Limit $2,000,000 ☐ Accept ☐Reject TRIA The above coverage may not necessarily represent the entirety of available insurance products. If you are interested in pursuing additional coverages other than those addressed in the coverage considerations included in this proposal, please list below: Exposures and Values We confirm the payroll, values, schedules, and other data contained in the proposal, and submitted to the underwriters, are compiled from our records and we acknowledge it is our responsibility to see that they are maintained accurately. If no updates were provided to Gallagher, the values, exposures and operations used were based on the expiring policies. Provide Quotations or Additional Information on the Following Coverage Considerations: Gallagher recommends that you purchase the following additional coverages for which you have exposure. By rejecting a quotation for this valuable coverage, you understand that there will be no coverage and agree to hold Gallagher harmless in the event of a loss. Other Coverages to Consider ☐ Yes ☐No - Crisis Protect Page 39 of 46 A3.Page 130 of 975 City of Evanston 30 Other Services to Consider ☐ Yes ☐No - CORE360™ Loss Control Portal Gallagher's liability to Client arising from any acts or omissions of Gallagher shall not exceed $20 million in the aggregate. Gallagher shall only be liable for actual damages incurred by Client, and shall not be liable for any indirect, consequential or punitive damages or attorneys' fees. No claim or cause of action, regardless of form (tort, contract, statutory, or otherwise), arising out of, relating to or in any way connected with this Agreement or any Services provided hereunder may be brought by either party any later than two (2) years after the accrual of such claim or cause of action. Gallagher has established security controls to protect Client confidential information from unauthorized use or disclosure. For additional information, please review Gallagher’s Privacy Policy located at https://www.ajg.com/privacy-policy/. I have read, understand and agree that the above-information is correct and has been disclosed to us prior to authorizing Gallagher to bind coverage and/or provide services to us. By: Print Name (Specify Title) Company Signature Date: Page 40 of 46 A3.Page 131 of 975 City of Evanston 31 Appendix Page 41 of 46 A3.Page 132 of 975 City of Evanston 32 Claims Reporting By Policy Direct Reporting Immediately report all claims for the following lines of coverage to the insurance carrier. TPA - CCMSI (Package and 1st Layer XS Liability) • Lori Mittelstaedt • Email: lmittelstaedt@ccmsi.com Liability - Package and 1st Layer XS Liability • Argonaut Insurance Company • Phone#: 800-673-8374 • Fax#: 503-833-1777 Excess Liability • 2nd Layer XS Liability 2.5M x 10M • TBD • Phone#: Excess Liability • 3rd Layer XS Liability 10M x 10M • TBD • Phone#: Cyber Liability • Lloyd's Syndicate 2623, Lloyd's Synd 623 • Attn: Beth Diamond • Phone#: 866-567-8570 Breach Hotline 800-493-0943 • Fax#: 646-378-4039 • Email: bbr.claims@beazley.com; tmbclaims@beazley.com Property • Affiliated FM Insurance Company • Phone#: 877-639-5677 • Email: newlossdallas@fmglobal.com Page 42 of 46 A3.Page 133 of 975 City of Evanston Bindable Quotations & Compensation Disclosure Schedule Client Name: City of Evanston COVERAGE(S) CARRIER NAME(S) WHOLESALER, MGA, OR INTERMEDIARY NAME1 EST. ANNUAL PREMIUM2 COMM.% OR FEE3 GALLAGHER U.S. OWNED WHOLESALER, MGA, OR INTERMEDIARY % Property Affiliated FM Insurance Company (Factory Mutual Insurance Company) N/A $196,631.00 0 % Casualty Package Argonaut Insurance Company N/A $271,875.00 -- Cyber Liability Option 1 Syndicate 2633/623 at Lloyd's (Syndicate 2633/623 at Lloyd's) N/A $11,667.00 0 % Cyber Liability Option 2 Syndicate 2633/623 at Lloyd's (Syndicate 2633/623 at Lloyd's) N/A $17,786.00 0 % Compensation Fee $32,500.00 1 We were able to obtain more advantageous terms and conditions for you through an intermediary/ wholesaler. 2 If the premium is shown as an indication: The premium indicated is an estimate provided by the market. The actual premium and acceptance of the coverage requested will be determined by the market after a thorough review of the completed application. * A verbal quotation was received from this carrier. We are awaiting a quotation in writing. 3 The commission rate is a percentage of annual premium excluding taxes & fees. * Gallagher is receiving % commission on this policy. The fee due Gallagher will be reduced by the amount of the commissions received. 33 Page 43 of 46A3.Page 134 of 975 City of Evanston Binding Requirements COVERAGE (ISSUING CARRIER) BINDING REQUIREMENT Property Affiliated FM Insurance Company Client Authorization to Bind Casualty Package Argonaut Insurance Company Signed TRIA Acceptance/Rejection Form - Required at Binding Client Authorization to Bind REQUIRED PRIOR TO BINDING: Confirmation of the following specific actions taken by the City of Evanston: • Pulling MVR’s on an annual basis • Restricting use of city vehicles for multiple offenses • Accident investigation of all auto claims • Defensive driver training is being conducted Cyber Liability Syndicate 2633/623 at Lloyd's Client Authorization to Bind Fully executed Beazley increased limits warranty letter - option 2 only - $2,000,000 Limit. With receipt and favorable review of the attached fraudulent instruction questionnaire, we can consider increasing Fraudulent Instruction to$250K with Out of Band authentication language removed. 34 Page 44 of 46 A3.Page 135 of 975 Gallagher Insurance [ Risk Mana gement I Consul ting Reduce Your Risk and Simplify Training Safety training programs and educational materials for employees are critical for reducing accidents, increasing retention and minimizing your total cost of risk now andinthefuture. Gallagher's CORE360™ Loss Control Portal is our proprietary Learning Management System (LMS) that supports your safety program, provides realtime access to your loss control plans and keeps employees up to date with the latest safety standards. Key benefits of CORE360™ Loss Control Portal: • Access up to 10 modules of your choice from a library of over 100 training and safetyshorts. In addition, monthly bulletins are available covering topics such as General and Environmental Safety, Human Resources,and Healthand Wellness. • Save valuable time by assigning employee training and monitoring their latest progressandcompletion. • Simplify the process of training to stay in compliance and avoid costly penalties. • Onboard and train an unlimited number of users while enhancing your overall riskcontrol program. • Customize your platform with your company's logo, training content and modules tailored to your business, and personalized procedures andforms for anadded fee. Please visit ajg.com/LossControlPortal to learn more. Most Popular Traini odu s· • Sexual Harassment and Discrimination • Slip, Trip and Fall Training • Electrical Safety Training • Back Safety Training • Bloodborne Pathogens • Safe Lifting Practices • Defensive Driving Basics • Fire Prevention Basics • Personal Protective Equipment • GHS Hazard Communication • • • Gall agher ••• CORE36-0 Gallagher CORE360'" is our unique. comprehensive approach of evaluating your risk management program that leverages our analytical tools and diverse resources for customized. maximum impact on six cost drivers of your total cost of risk. Page 45 of 46 A3.Page 136 of 975 Bumnsuoa xuameseueu39515‘asmunsuy LZ '3I\[1EJ,U9S9Jd9JJ9l.|5E||EE)JDOK1oeJ,uoo esee|d ‘semsodxe ;o sedA1 J9l.|1O ?uue/\o:>J0 a6eJeAoo 40 seunJ9L|1O 6ug3e|d ugd|eL|peeu no/(;|‘J9L[5E||B9ueul,J9L|10 uuue6eJe>|o.Iq J9LD,OUBAq peoe|d JO peJnsuI_-;|es Jeuue sg a5eJeAoo/eunsodxe;o edb,J9L|J,O Aue J,eq1 poo1sJepun s;1] ’?"!qen "°q"3 ozoz/Ln,munpue/\sgAueduxog aoue.Insu|1neuoBJvuJo1;e1ono e?exoed Imenseg ozozlm Kuadmd munpue/\sg (?uedtuog a:>ueJnsu||en1nw M01325)Auedwog 63UB.lI'ISU|W5 pa1eg|y;v UJOJ}e1ono re?exelxoo ;o seuu?uwxouo;9ll1J01U9U-|9°B|d 9l{1J0J9|Q!SU0dS9J S!Jeu?eues OZOZILILmunpueA S!(s.Mon 12 szs/9992 3190!P|MS)s.MorI :2 9z9/zssz eleoupu?s woumono oo'o6o‘9L9$O0'9L9'L88$1500 U13-I50-Idpexewnsa IEIOJ. oo'oo9‘z9$oo'oos‘z9$99::uonesuedwoo papnloul pepnloul wn!LueJd VIEIJ. oo'vso‘zL$00'1780‘Zl$1500 PGIBUJBSEI 00'6$(SMOH 12 00‘6$sees |B10J_ °°'9°’V$9z9/9992 aleoupu?s)s.pAon 00’90V$Sexei 00199‘LLi;11%929/9993 eleomuz?s O0'L99‘LL$9z9z eleoipu?s sp?on um!weJc|Muzqerl Jeq?o P9Pn|0U|pepnloul wmweud \-/|&IJ_ 00'9L8‘LLZ$Auedwog 00'668‘89L$Aueduuog asoo pezewnsa 00913‘|,;z$eoueJnsu|;neuo6Jv —aoueJnsu|J,neuo6Jv umgweud 3§—?|3__e_§|_£1_|_e_nsB3 pepnloul (/iuedujoo aouemsul pepnpul (?uedwog eoueJnsu|wmweld VIM‘ 00'I-€9‘96l$|enJ,nw M01023)Auedwog 00'S90‘89L$|em,nw M01323)Auedwog)15°-'3 P°19'~"!15E| 00‘L99‘96L$eouemsul wa P919!||.JJV —eouemsul W:I pe1euu.tv lUn!UJ9Jd Kuedmd J.S00 GBLVWLLSEI 9 aalaavo J.SO3 snualdxa aaluavo asvaa/xoo so am WV8E)OEld G3SOdOEld .098 3210:)0'0 xaq?eneg 0.9 II\|VEl9OHd 9N|8ldXEl I9|qEJ,6L|[MO||Oj.6L|1 U!peumno SJB SUO!1dO3L|]J0].1300 l1.lBJ60Jdp9].2U.l[1S9 3L|_|_ /UeuuunsLUI‘1!uJeJd UOJ,SU€l\3 ,lO A113Page 46 of 46A3.Page 137 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Luke Stowe, Interim Administrative Services Director CC: Sean Ciolek, Division Manager of Facilities and Fleet Management Subject: Approval of the Purchase of Twelve (12) Replacement Vehicles for Various City Departments Date: December 9, 2019 Recommended Action: Staff recommends City Council approval for the purchase of twelve (12) replacement vehicles for various City departments in 2020. The following vehicles will be purchased through the competitive bid winners for each type of vehicle: one (1) Bluebird All -American RE Passenger Bus from Central States Bus Sales (P.O. Box 220, Big Rock, IL 60511) through Sourcewell contract in the amount of $171,344; one (1) Ford F550 Bucket Truck from Sutton Ford, Inc. (21315 Central Avenue, Matteson, IL 60443) through the Suburban Purchasing Cooperative in the amount of $120,233; one (1) Ford F150 4x2 Pickup Truck and four (4) Ford Fusion Sedans from Roesch Ford (333 W. Grand Avenue, Bensenville, IL 60106) through the Suburban Purchasing Cooperative in the amount of $138,236 ; and one (1) Ford Transit Full Sized Van and four (4) Ford Interceptor SUVs from Currie Motors (10125 W. Laraway Road, Frankfort, of amount the in Cooperative Suburban the through 60423) IL Purchasing $168,127. Funding Source: Funding for the purchase of these vehicles will be from the FY 2020 Equipment Replacement Fund (Account 601.19.7780.65550), with a FY budget of $2,000,000. Council Action: For Action Summary: Replacement Vehicle #454 will be a 2020 Bluebird All -American RE Passenger Bus to be used by the Parks Recreation and Community Services (PRCS) Department for their daily operations. It will be utilized as transportation for all of their citywide programs including longer distance trips outside the City of Evanston. Vehicle #454 will replace existing Vehicle #451, a 2009 International FE300 Bus. Existing Vehicle #451 has had 121 service visits and A4.Page 138 of 975 $156,232.55 of in-house and outside vendor repairs. These repairs are extending over the life of the vehicle that was purchased for $114,643 in 2008. The existing vehicle will be auctioned. The replacement of this vehicle is crucial for safe, reliable and cost -effective operations. This Bluebird All-American RE Passenger Bus us compliant with the EPA Deisel Fuel Standards. Replacement Vehicle #162 will be a 2020 Ford F -550 Chassis 4x2 Regular Cab Gas Truck with Aerial Bucket Body to be used by the Traffic Bureau of the Public Works Agency (PWA) for their daily traffic operations. It will be utilized for repairs and maintenance on City traffic signals and street lights. Vehicle #162 will replace existing Vehicle #159, a 2004 Ford F550 4x2 Diesel Truck with Aerial Bucket Body. Vehicle #159 has had 185 service visit s, and $131,063.03 of in-house and outside vendor repairs. These repairs are extending over the life of the vehicle that was purchased for $70,721 in 2004. The existing vehicle will be auctioned. The replacement of this vehicle is crucial for safe, reliab le and cost-effective operations. Replacement Vehicle #193 will be a 2020 Ford Transit Full -Sized Van to be used by the Evanston Public Library (EPL) for their daily operations. It will be utilized for transporting reading materials and other Library tools and equipment. Vehicle #193 will replace existing Vehicle #191, a 2009 Ford E150 Van. Vehicle #191 has had 26 service visits and $9,475.81 of in-house and outside vendor repairs. These repairs are extending over the life of the vehicle that was purchased for $16,001 in 2008. Since the vehicle is still in very good condition, it will be repurposed for another use within the City. Replacement Vehicle #72 will be a 2020 Ford Interceptor (Gas) SUV to be used by the Police Department (PD) for their daily administration operations. Vehicle #72 will replace the existing Vehicle #72, a 2013 Ford Interceptor SUV. Vehicle #72 has had 51 service visits and $27,994.13 of in-house and outside vendor repairs. These repairs are extending over the life of the vehicle that was purchased for $26,967.39 in 2012. Since the vehicle is still in very good condition, it will be repurposed for another use within the City. Replacement Vehicle #51 will be a 2020 Ford Interceptor (Hybrid) SUV to be used by the Police Department (PD) for their daily patrol operations. Hybrid capabilities will be extremely useful since Patrol vehicles are run during multiple shifts and typically experience a lot of time idling. Vehicle #51 will replace existing Vehicle #51, a 2017 Ford Inte rceptor (Gas) SUV. Existing vehicle #51 has had 58 service visits and $23,607.57 of in-house and outside vendor repairs. These repairs are extending over the life of the vehicle that was purchased for $26,928 in 2016. Since the vehicle is still in good co ndition, it will be repurposed for another use within the City. Replacement Vehicle #54 will be a 2020 Ford Interceptor (Hybrid) SUV to be used by the Police Department (PD) for their daily patrol operations. Hybrid capabilities will be extremely useful since Patrol vehicles are run during multiple shifts and typically experience a lot of time idling. Vehicle #54 will replace existing Vehicle #54, a 2017 Ford Interceptor (Gas) SUV. Existing Vehicle #54 has had 43 service visits and $30,868.37 of in -house and outside vendor repairs. These repairs are extending over the life of the vehicle that was purchased for $26,670 in 2016. Since the vehicle is still in good condition, it will be repurposed for another use within the City. Page 2 of 87 A4.Page 139 of 975 Replacement Vehicle #342 will be a 2020 Ford Interceptor (Gas) SUV to be used by the Fire Department (FD) for their daily operations. Vehicle #342 will replace the existing Vehicle #342, a 2011 Ford Interceptor SUV. Existing Vehicle #342 has had 87 service visits and $30,634.07 of in-house and outside vendor repairs. These repairs are extending over the life of the vehicle that was purchased for $25,447.93 in 2011. This vehicle will be auctioned or repurposed to another use within the City. Replacement Vehicle #15 will be a 2020 Ford Fusion (Hybrid) Sedan to be used by the Detective Bureau of the Police Department (PD) for their daily operations. Vehicle #15 will replace the existing Vehicle #15, a 2014 Ford Interceptor (Gas) SUV. Existing Vehicle #15 has had 83 service visits and $39,571.66 of in-house and outside vendor repairs. These repairs are extending over the life of the vehicle that was purchased for $26,993.14 in 2013. This vehicle will be auctioned or repurposed to another use within the City. Replacement Vehicle #26 will be a 2020 Ford Fusion (Hybrid) Sedan to be used by the Police Department (PD) for their daily administration operations. Vehicle #26 will replace existing vehicle #26, a 2014 Ford Interceptor (Gas) SUV. Existing Vehicle #26 ha s had 40 service visits and $21,430.87 of in-house and outside vendor repairs. These repairs are extending over the life of the vehicle that was purchased for $27,390.14 in 2013. This vehicle will be repurposed to another use within the City. Replacement Vehicle #86 will be a 2020 Ford Fusion (Hybrid) Sedan to be used by the Juvenile Bureau of the Police Department (PD) for their daily operations. Vehicle #86 will replace existing Vehicle #86, a 2013 Ford Interceptor (Gas) SUV. Existing Vehicle #86 has had 45 visits and $22,132.09 of in-house and outside vendor repairs. These repairs are extending over the life of the vehicle that was purchased for $26,967.39 in 2012. This vehicle will be repurposed to another use within the City. Replacement Vehicle #35 will be a 2020 Ford Fusion (Hybrid) Sedan to be used by the Problem Solving Team (PST) of the Police Department (PD) for their daily operations. Vehicle #35 will replace existing Vehicle #35, a 2013 Ford Interceptor (Gas) SUV. Existing Vehicle #35 has had 113 service visits and $41,451.39 of in-house and outside vendor repairs. These repairs are extending over the life of the vehicle that was purchased for $27,192.00 in 2012. This vehicle will be auctioned. Replacement Vehicle #29 will be a 2020 Ford F250 (Gas) 4x2 Pickup Truck to be used by the Animal Warden of the Police Department (PD) for their daily operations. Vehicle #29 will replace existing Vehicle #29, a 2007 Ford F250 4x2 Pickup Truck. Existing vehicle #29 has had 54 service visits and $29,129.62 of in-house and outside vendor repairs. These repairs are extending over the life of the vehicle that was purchased for $19,700 in 2011. This vehicle will be auctioned. Page 3 of 87 A4.Page 140 of 975 The recommended replacement unit purchase is as follows: Division Unit # Replacement Description Model Year Purchase Price Type of Bid Vendor PRCS 454 Bluebird All- American RE Passenger Bus 2021 $171,344 Sourcewell Contract 102115- BBB Central States Bus Sales PWA: Traffic 162 Ford F-550 Chassis 4x2 Regular Cab with Aerial Bucket Body 2020 $120,233 SPC #182 Sutton Ford, Inc. Library 193 Ford Transit Full Sized Van 2020 $27,136 SPC #150 Currie Motors PD: Administration 72 Ford Interceptor SUV (Gas) 2020 $33,543 SPC #152 Currie Motors PD: Patrol 51 Ford Interceptor SUV (Hybrid) 2020 $36,700 SPC #152 Currie Motors PD: Patrol 54 Ford Interceptor SUV (Hybrid) 2020 $36,700 SPC #152 Currie Motors FD: Administration 342 Ford Interceptor SUV (Gas) 2020 $34,048 SPC #152 Currie Motors PD:Detective Bureau 15 Ford Fusion Sedan (Hybrid) 2020 $27,475 SPC #172 Roesch Ford PD: Administration 26 Ford Fusion Sedan (Hybrid) 2020 $27,945 SPC #172 Roesch Ford PD: Juvenile 86 Ford Fusion Sedan (Hybrid) 2020 $27,475 SPC #172 Roesch Ford PD: PST 35 Ford Fusion Sedan (Hybrid) 2020 $27,475 SPC #182 Roesch Ford PD: Animal Warden 29 Ford F-250 4x2 Pickup 2020 $27,866 SPC #187 Roesch Ford Page 4 of 87 A4.Page 141 of 975 Central States Bus Sales is the Sourcewell competitive bid winner for the purchase of unit #454. Purchasing Conference Municipal Northwest Suburban is Inc. Ford, Sutton the Cooperative (SPC) competitive bid winner for the purchase of unit #162. Currie Moto rs is the Northwest Municipal Conference Suburban Purchasing Cooperative (SPC) competitive bid winner for the purchase of units #51, #54, #72, #193 and #342. Roesch Ford is the Northwest Municipal Conference Suburban Purchasing Cooperative (SPC) competitive bid winner for the purchase of units #15, #26, #29, #35 and #86. All four of these vendors have been responsive and responsible bid winners for many years and as such, have provided efficient turn-around to our ordering and timely delivery needs. There are no Evanston based businesses that can provide these types of vehicles. Attachments: 1 All American_Diesel_ADA 2 Ford F550 GAS F5G 3 Ford HYBRID Sedan AND F150 4 Ford Transit Van - SPC 5 Ford Utility Police Interceptor - 2 6 Ford Interceptor Hybrid Police 3 7 Ford Interceptor Hybrid Police 4 Page 5 of 87 A4.Page 142 of 975 QUOTE CUSTOMER www.centralstatesbus.com PROJECT DESCRIPTION REVISION TERMS DATE 2021 Bluebird All-American RE Upon Delivery 11/18/2019 46 Adult Passenger capacity 69 Children Passenger Capacity W/ Wheelchair Accessibility (2) # QTY DESCRIPTION NET AMOUNT A1 2021 Bluebird All-American RE $171,344.00 $171,344.00 Cummins ISB 6.7L Diesel Engine 5 spd Automatic, Allison Transmission 2500 Front and Rear A/C: Rooftop Mount 136K BTU Rear Heater: 80K BTU Stepwell Heater School Bus Seating Standard Lap Belt Seat Belts Roof Hatch Reverse Alarm Safety Equip: First Aid Kit, Fire Ext.,Triangle Kit Initial State Safety Inspection Braun Century: Wheelchair Lift 2 Sets of Q-Straint Tie Downs Track Seating: 4 Rows For Easy Removal PLUS many more options actual bus may vary Price $171,344.00 Please note required deposit below Sales Tax exempt To accept this order please sign and return.Delivery included X Title included Print Name:______________________________ License included PO Number:______________________________Graphics not included Misc.n/a Thank you for the opportunity to fill your transportation needs! Total Total TBD 25% SALES REP Joel Aldridge Requested Downpayment Amount City Of Evanston 2100 Ridge Avenue Evanston, IL 60201 Page 1 of 1 Page 6 of 87 A4.Page 143 of 975 Prepared for: KENNETH PALMER, CITY OF EVANSTON 2020 F-550 Chassis 4x2 SD Regular Cab 169" WB DRW XL (F5G) Price Level: 20 Client Proposal Prepared by: Quote ID: EVAN-84CA Date: 11/26/2019 Sutton Ford, Inc. | 21315 Central Avenue, Matteson, Illinois, 604432893 1Page 7 of 87 A4.Page 144 of 975 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: KENNETH PALMER CITY OF EVANSTON Prepared by: 11/26/2019 Sutton Ford, Inc. | 21315 Central Avenue Matteson Illinois | 604432893 2020 F-550 Chassis 4x2 SD Regular Cab 169" WB DRW XL (F5G) Price Level: 20 | Quote ID: EVAN-84CA KENNETH PALMER, CITY OF EVANSTON Re: Quote ID EVAN-84CA 11/26/2019 Dear KENNETH, Thank you very much for your interest in acquiring a vehicle from our dealership. We concur that your interest is well deserved. We hope that an outstanding product lineup and our dedication to customer service will enhance your ownership experience should you decide to buy a vehicle from us. Attached, please find additional information that I hope will assist you in making a more informed decision. Please feel free to contact me at any time as I would truly appreciate the opportunity to be of service to you. Sincerely, 2Page 8 of 87 A4.Page 145 of 975 Prepared for: KENNETH PALMER CITY OF EVANSTON Prepared by: 11/26/2019 Sutton Ford, Inc. | 21315 Central Avenue Matteson Illinois | 604432893 2020 F-550 Chassis 4x2 SD Regular Cab 169" WB DRW XL (F5G) Price Level: 20 | Quote ID: EVAN-84CA Table of Contents Description Page Cover Page1 Cover Letter2 Table of Contents3 Selected Equip & Specs4 As Configured Vehicle14 Pricing Summary - Single Vehicle16 3Page 9 of 87 A4.Page 146 of 975 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: KENNETH PALMER CITY OF EVANSTON Prepared by: 11/26/2019 Sutton Ford, Inc. | 21315 Central Avenue Matteson Illinois | 604432893 2020 F-550 Chassis 4x2 SD Regular Cab 169" WB DRW XL (F5G) Price Level: 20 | Quote ID: EVAN-84CA Selected Equip & Specs Dimensions •Exterior length: 254.8"•Cab to axle: 84.0" •Exterior width: 80.0"•Exterior height: 81.7" •Wheelbase: 169.0"•Front track: 74.8" •Rear track: 74.0"•Turning radius: 24.2' •Rear tire outside width: 93.9"•Min ground clearance: 8.3" •Front legroom: 43.9"•Front headroom: 40.8" •Front hiproom: 62.5"•Front shoulder room: 66.7" •Passenger volume: 64.6cu.ft.•Cargo volume: 11.6cu.ft. •Maximum cargo volume: 11.6cu.ft. Powertrain * 350hp 7.3L OHV 16 valve V-8 engine with DEVCT variable valve control, SMPI •Recommended fuel : regular unleaded •federal •TorqShift 10 speed automatic transmission with overdrive •Rear-wheel drive *Limited slip differential •Fuel Economy Cty: N/A •Fuel Economy Highway: N/A *Transmission PTO provision Suspension/Handling •Front Mono-beam non-independent suspension with anti-roll bar, HD shocks *Rear DANA 130 rigid axle leaf spring suspension with anti-roll bar, HD shocks •Firm ride Suspension •Hydraulic power-assist re-circulating ball Steering •Front and rear 19.5 x 6 argent steel wheels *Front LT225/70SR19.5 GBSW AS rear LT225/70SR19.5 G BSW AT •Dual rear wheels Body Exterior •2 doors *Driver and passenger power remote heated, manual folding door mirrors with turn signal indicator *Turn signal indicator in mirrors •Black door mirrors *Chrome bumpers *Side steps •Trailer harness •Clearcoat paint •Front and rear 19.5 x 6 wheels •2 front tow hook(s) Convenience •Manual air conditioning with air filter *Cruise control with steering wheel controls *Power front windows *Driver and passenger 1-touch up *Driver and passenger 1-touch down *Remote power door locks with 2 stage unlock and illuminated entry 4Page 10 of 87 A4.Page 147 of 975 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: KENNETH PALMER CITY OF EVANSTON Prepared by: 11/26/2019 Sutton Ford, Inc. | 21315 Central Avenue Matteson Illinois | 604432893 2020 F-550 Chassis 4x2 SD Regular Cab 169" WB DRW XL (F5G) Price Level: 20 | Quote ID: EVAN-84CA Selected Equip & Specs (cont'd) •Manual tilt steering wheel •Manual telescopic steering wheel •Day-night rearview mirror •FordPass Connect 4G LTE WiFi internet access •Emergency SOS •Wireless phone connectivity •AppLink smart device integration •2 1st row LCD monitors •Front cupholders •Passenger visor mirror * Driver and passenger door bins •Upfitter switches Seats and Trim *Seating capacity of 2 *Front bucket seats •4-way driver seat adjustment •Manual driver lumbar support •4-way passenger seat adjustment *Cloth seat upholstery Entertainment Features •AM/FM stereo radio •SYNC external memory control •Steering wheel mounted radio controls •4 speakers •Streaming audio •Fixed antenna Lighting, Visibility and Instrumentation •Halogen aero-composite headlights •Delay-off headlights •Fully automatic headlights •Variable intermittent front windshield wipers •Light tinted windows •Front reading lights •Tachometer •Oil pressure gauge •Compass •Outside temperature display *Camera(s) - rear •Trip computer •Trip odometer Safety and Security •4-wheel ABS brakes •Brake assist •4-wheel disc brakes •Driveline traction control •Dual front impact airbag supplemental restraint system with passenger cancel •Dual seat mounted side impact airbag supplemental restraint system •Safety Canopy System curtain 1st row overhead airbag supplemental restraint system *Remote activated perimeter/approach lighting *Power remote door locks with 2 stage unlock and panic alarm *Security system with SecuriLock immobilizer *MyKey restricted driving mode •Manually adjustable front head restraints Dimensions General Weights *Curb6,987 lbs.*GVWR19,500 lbs. 5Page 11 of 87 A4.Page 148 of 975 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: KENNETH PALMER CITY OF EVANSTON Prepared by: 11/26/2019 Sutton Ford, Inc. | 21315 Central Avenue Matteson Illinois | 604432893 2020 F-550 Chassis 4x2 SD Regular Cab 169" WB DRW XL (F5G) Price Level: 20 | Quote ID: EVAN-84CA Selected Equip & Specs (cont'd) *Payload12,750 lbs. Front Weights *Front GAWR6,000 lbs.*Front curb weight3,892 lbs. Front axle capacity7,000 lbs.*Front spring rating6,000 lbs. Front tire/wheel capacity7,500 lbs. Rear Weights *Rear GAWR14,706 lbs.*Rear curb weight3,095 lbs. *Rear axle capacity14,706 lbs.*Rear spring rating15,000 lbs. Rear tire/wheel capacity15,000 lbs. Trailering Type HarnessYes Trailer sway controlYes General Trailering 5th-wheel towing capacity20200 lbs.Gooseneck towing capacity20200 lbs. Towing capacity18340 lbs.GCWR28000 lbs. Fuel Tank type Capacity40 gal. Off Road Min ground clearance8 " Interior cargo Cargo volume11.6 cu.ft.Maximum cargo volume11.6 cu.ft. Rear Frame Height loaded29 "Height unloaded34 " Powertrain Engine Type Block materialIron CylindersV-8 Head materialAluminum IgnitionSpark InjectionSequential MPI Liters 7.3L OrientationLongitudinal Recommended fuelRegular unleaded Valves per cylinder2 ValvetrainOHV Variable valve controlDEVCT Engine Power SAEJ1349 AUG2004 compliantYes Output 350 HP @ 3,900 RPM Torque 468 ft.-lb @ 3,900 RPM Alternator *TypeDual *Amps397 6Page 12 of 87 A4.Page 149 of 975 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: KENNETH PALMER CITY OF EVANSTON Prepared by: 11/26/2019 Sutton Ford, Inc. | 21315 Central Avenue Matteson Illinois | 604432893 2020 F-550 Chassis 4x2 SD Regular Cab 169" WB DRW XL (F5G) Price Level: 20 | Quote ID: EVAN-84CA Selected Equip & Specs (cont'd) Battery Amp hours78 Cold cranking amps750 Run down protectionYes *TypeDual Transmission Electronic controlYes Lock-upYes OverdriveYes Speed10 TypeAutomatic Transmission Gear Ratios 1st4.696 2nd2.985 3rd2.146 4th1.769 5th1.52 6th1.275 7th1 8th0.854 9th0.689 10th0.616 Reverse Gear ratios4.866 Transmission Extras Driver selectable modeYes Sequential shift controlSelectShift Oil coolerRegular duty *PTO provisionYes Drive Type TypeRear-wheel Drive Feature *Limited slip differentialMechanical Traction controlDriveline *Power take-off provisionYes Drive Axle Ratio4.88 Exhaust MaterialStainless steel System typeSingle Emissions CARBFederal fuel Economy Fuel typeGasoline Driveability Brakes ABS4-wheel ABS channels3 Type4-wheel disc Vented discsFront and rear 7Page 13 of 87 A4.Page 150 of 975 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: KENNETH PALMER CITY OF EVANSTON Prepared by: 11/26/2019 Sutton Ford, Inc. | 21315 Central Avenue Matteson Illinois | 604432893 2020 F-550 Chassis 4x2 SD Regular Cab 169" WB DRW XL (F5G) Price Level: 20 | Quote ID: EVAN-84CA Selected Equip & Specs (cont'd) Brake Assistance Brake assistYes Suspension Control RideFirm Front Suspension IndependenceMono-beam non-independent Anti-roll barRegular Front Spring TypeCoil *GradeHD Front Shocks TypeHD Rear Suspension *IndependenceDANA 130 rigid axle TypeLeaf Anti-roll barRegular Rear Spring TypeLeaf GradeHD Rear Shocks TypeHD Steering ActivationHydraulic power-assist TypeRe-circulating ball Steering Specs # of wheels2 Exterior Front Wheels Diameter19.5"Width6.00" Rear Wheels Diameter19.5"Width6.00" DualYes Spare Wheels *Wheel materialSteel Front and Rear Wheels AppearanceArgent MaterialSteel Front Tires Aspect70 Diameter19.5" 8Page 14 of 87 A4.Page 151 of 975 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: KENNETH PALMER CITY OF EVANSTON Prepared by: 11/26/2019 Sutton Ford, Inc. | 21315 Central Avenue Matteson Illinois | 604432893 2020 F-550 Chassis 4x2 SD Regular Cab 169" WB DRW XL (F5G) Price Level: 20 | Quote ID: EVAN-84CA Selected Equip & Specs (cont'd) SidewallsBSW SpeedS TreadAS TypeLT Width225mm LT load ratingG RPM647 Rear Tires Aspect70 Diameter19.5" SidewallsBSW SpeedS *TreadAT TypeLT Width225mm LT load ratingG *RPM645 Spare Tire *MountFrame mounted *TypeFull-size Wheels Front track74.8"Rear track74.0" Turning radius24.2'Wheelbase169.0" Rear tire outside width93.9" Body Features Front license plate bracketYes Front splash guardsYes Body materialAluminum Side impact beamsYes *Side stepsYes Front tow hook(s)2 Body Doors Door count2 Exterior Dimensions Length254.8"Body width80.0" Body height81.7"Cab to axle84.0" Axle to end of frame47.2"*Frame section modulus17.2cu.in. Frame yield strength (psi)50000.0 Frame rail width34.2" Front bumper to Front axle38.3"Cab to end of frame131.2" Front bumper to back of cab123.7" Safety Airbags Driver front-impactYes Driver side-impactSeat mounted OverheadSafety Canopy System curtain 1st row Passenger front-impactCancellable Passenger side-impactSeat mounted Seatbelt Height adjustableFront 9Page 15 of 87 A4.Page 152 of 975 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: KENNETH PALMER CITY OF EVANSTON Prepared by: 11/26/2019 Sutton Ford, Inc. | 21315 Central Avenue Matteson Illinois | 604432893 2020 F-550 Chassis 4x2 SD Regular Cab 169" WB DRW XL (F5G) Price Level: 20 | Quote ID: EVAN-84CA Selected Equip & Specs (cont'd) Security *ImmobilizerSecuriLock *Panic alarmYes *Restricted driving modeMyKey Seating Passenger Capacity *Capacity2 Front Seats *SplitBuckets *TypeBucket Driver Seat Fore/aftManual RecliningManual Way direction control4 Lumbar supportManual Passenger seat Fore/aftManual RecliningManual Way direction control4 Front Head Restraint ControlManual TypeAdjustable Front Seat Trim *Material Cloth *Back materialCarpet Convenience AC And Heat Type Air conditioningManual Air filterYes Audio System RadioAM/FM stereo Radio gradeRegular Seek-scanYes External memory control SYNC Audio Speakers Speaker typeRegular Speakers4 Audio Controls Steering wheel controlsYes Voice activationYes Streaming audioBluetooth yes Audio Antenna TypeFixed LCD Monitors 1st row2 Primary monitor size (inches)4.2 10Page 16 of 87 A4.Page 153 of 975 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: KENNETH PALMER CITY OF EVANSTON Prepared by: 11/26/2019 Sutton Ford, Inc. | 21315 Central Avenue Matteson Illinois | 604432893 2020 F-550 Chassis 4x2 SD Regular Cab 169" WB DRW XL (F5G) Price Level: 20 | Quote ID: EVAN-84CA Selected Equip & Specs (cont'd) Cruise Control *Cruise controlWith steering wheel controls Convenience Features *Retained accessory powerYes 12V DC power outlet2 Emergency SOSMobile device Wireless phone connectivityBluetooth *Back-up alarmYes Smart device integrationApp link Upfitter switchesYes Door Lock Activation *TypePower with 2 stage unlock *RemoteKeyfob (all doors) *Integrated key/remoteYes Door Locks Extra FOB Controls Remote engine startSmart device Instrumentation Type DisplayAnalog Instrumentation Gauges TachometerYes Oil pressureYes Engine temperatureYes Transmission fluid tempYes Engine hour meterYes Instrumentation Warnings Oil pressureYes Engine temperatureYes BatteryYes Lights onYes KeyYes Low fuelYes Door ajarYes Service intervalYes Brake fluidYes Instrumentation Displays ClockIn-radio display CompassYes Exterior tempYes Systems monitorYes *Camera(s) - rearYes Instrumentation Feature Trip computerYes Trip odometerYes Steering Wheel Type MaterialUrethane TiltingManual TelescopingManual Front Side Windows *Window 1st row activationPower 11Page 17 of 87 A4.Page 154 of 975 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: KENNETH PALMER CITY OF EVANSTON Prepared by: 11/26/2019 Sutton Ford, Inc. | 21315 Central Avenue Matteson Illinois | 604432893 2020 F-550 Chassis 4x2 SD Regular Cab 169" WB DRW XL (F5G) Price Level: 20 | Quote ID: EVAN-84CA Selected Equip & Specs (cont'd) Window Features *1-touch downDriver and passenger *1-touch upDriver and passenger TintedLight Front Windshield WiperVariable intermittent Rear Windshield WindowFixed Interior Passenger Visor MirrorYes Rear View Mirror Day-nightYes Headliner CoverageFull MaterialCloth Floor Trim CoverageFull CoveringVinyl/rubber Trim Feature Gear shift knobUrethane Interior accentsChrome Lighting Dome light typeFade Front readingYes *Illuminated entryYes Variable IP lightingYes Floor Console Storage *StorageYes *TypePartial Storage *Driver door binYes Front Beverage holder(s)Yes Glove boxLocking *Passenger door binYes IlluminatedYes Instrument panelCovered bin DashboardYes Legroom Front43.9" Headroom Front40.8" Hip Room 12Page 18 of 87 A4.Page 155 of 975 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: KENNETH PALMER CITY OF EVANSTON Prepared by: 11/26/2019 Sutton Ford, Inc. | 21315 Central Avenue Matteson Illinois | 604432893 2020 F-550 Chassis 4x2 SD Regular Cab 169" WB DRW XL (F5G) Price Level: 20 | Quote ID: EVAN-84CA Selected Equip & Specs (cont'd) Front62.5" Shoulder Room Front66.7" Interior Volume Passenger volume64.6 cu.ft. 13Page 19 of 87 A4.Page 156 of 975 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: KENNETH PALMER CITY OF EVANSTON Prepared by: 11/26/2019 Sutton Ford, Inc. | 21315 Central Avenue Matteson Illinois | 604432893 2020 F-550 Chassis 4x2 SD Regular Cab 169" WB DRW XL (F5G) Price Level: 20 | Quote ID: EVAN-84CA As Configured Vehicle Code Description MSRP F5G Base Vehicle Price (F5G)$40,540.00 660A Order Code 660A N/C 99N Engine: 7.3L 2V DEVCT NA PFI V8 Gas Included 44G Transmission: TorqShift 10-Speed Automatic Included X8L Limited Slip w/4.88 Axle Ratio $360.00 68M GVWR: 19,500 lb Payload Plus Upgrade Package $1,155.00 TGM Tires: 225/70Rx19.5G BSW Traction $190.00 64Z Wheels: 19.5" Argent Painted Steel Included 512 Spare Tire, Wheel & Jack $350.00 4 Cloth 40/Mini-Console/40 Front Seat $515.00 PAINT Monotone Paint Application STD 169WB 169" Wheelbase STD STDRD Radio: AM/FM Stereo w/MP3 Player Included 96V XL Value Package $725.00 90L Power Equipment Group $915.00 67H Heavy-Service Front Suspension Package $125.00 61J 6-Ton Hydraulic Jack Included 62R Transmission Power Take-Off Provision $280.00 86M Dual 78 AH Battery $210.00 67B 397 Amp Alternators $115.00 18B Platform Running Boards $320.00 14Page 20 of 87 A4.Page 157 of 975 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: KENNETH PALMER CITY OF EVANSTON Prepared by: 11/26/2019 Sutton Ford, Inc. | 21315 Central Avenue Matteson Illinois | 604432893 2020 F-550 Chassis 4x2 SD Regular Cab 169" WB DRW XL (F5G) Price Level: 20 | Quote ID: EVAN-84CA As Configured Vehicle (cont'd) Code Description MSRP 59H Center High-Mounted Stop Lamp (CHMSL) N/C 872 Rear View Camera & Prep Kit $415.00 76C Exterior Backup Alarm (Pre-Installed)$140.00 525_Steering Wheel-Mounted Cruise Control Included 425 50-State Emissions System STD 4S_01 Medium Earth Gray N/C Z1_01 Oxford White N/C Upfitting Auto Truck Upfit $82,694.00 SUBTOTAL $129,049.00 Destination Charge $1,595.00 TOTAL $130,644.00 15Page 21 of 87 A4.Page 158 of 975 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: KENNETH PALMER CITY OF EVANSTON Prepared by: 11/26/2019 Sutton Ford, Inc. | 21315 Central Avenue Matteson Illinois | 604432893 2020 F-550 Chassis 4x2 SD Regular Cab 169" WB DRW XL (F5G) Price Level: 20 | Quote ID: EVAN-84CA Pricing Summary - Single Vehicle MSRP Vehicle Pricing Base Vehicle Price $40,540.00 Options & Colors $5,815.00 Upfitting $82,694.00 Destination Charge $1,595.00 Subtotal $130,644.00 Pre-Tax Adjustments Code Description DEL SPC Delivery $150.00 Plates M-Plates and Title $255.00 Gov Discount Government/Municipal Discount -$10,816.00 Total $120,233.00 Customer Signature Acceptance Date 16Page 22 of 87 A4.Page 159 of 975 2OT9 FORilD POTICE RESPONIDER HYBRID SEDAN coN]rRAcT # L72 DECEMBER 1, 2OL8- NJOVEMNBER 30, zOLg Btnot lr.72r^ Gur, g 17, gvg.rc ROES{:H FORD COMMERCIAL'TRUCK CENTER Brian Kilduff briankiIduff @ roeschtrucks.com 630-279-600O x2245 w\^rw, rceqch{prdcom Page 23 of 87 A4.Page 160 of 975 2019 FORD POIICE RESPONDER HYBRID SEDAN ORDER FORM Item/Descripticrn Code Price Police Responderr Hvbrid Sedan FWD POA 526,542.00 2.0 L |VCT Atkin$on Cycle l-4 Hybrid Engine 99U 5TD eCVT Tra nsmission 44J STD Equipment Group Code 430A STD Lighting PackqE,es Front Headlamp Lighting Solution r lncludes base halogen low/high-beam headlamp with High Beam Wig-Wag and two (2) rectangular wide-angle LED side warning V-lon lights r Driver slde- Red / Passenger side - Blue o WirinB, LED lights included. Controller "not" included. Note: Included with option Ready for the Road (ZOD) Note: Controller "not" included, recommend Ultimate Wiring pkg. (2OE)14A S8so.oo Front Marker Prep Bezel/Panel Housing Only . Molded insert for the rectangular LED side warning V-lon light {eliminates need to drill housing or fascia assemblies) . Wiring, Contrclller and LED lights "not" included. Note: Included rdith option Front Headlamp Lighting Solution (14A) and Ready for the Road (20D) Note: Wiring, Controller and LED lights "not" included 18G 5114.00 Rear Lighting S(| lution o Includes two (2) backlit flashing linear high-inrensity LED lights (driver side red / passenger side blue) mounted inside back window . Includes two (2) linear high-intensity LED lights (driver side red / passenger side blue) mounted on inside trunk deck lid o LED Iights only. Wiring, controiler "not" included Note: Included \,vith option Ready for the Road (20D) Note: Wiring and controller "not" included, recommend Ultimate Wiring pkg (20E)51C s461.00 Tail Lamp Lighting Solution .lncludes base 1-ED lights. . lncludes wig-wag module functionality with alternating reverse lights and tail lamp lights only . Wiring, Controller "not" included Note: Included lvith option Ready for the Road (20D) Note: Wiring and controller "not" included, recommend Ultimate Wirinq pke (2 52D s408.00 Ready for the R,rrad Package . Includes the following: . Front Headlanip Lighting Solution, Rear Lighting Solution, Tail Lamp Lighting Solution Pius: o Rear console mounting plate (front mounting plate-Std) . Light Controller with dimmable backlight . Trunk circulation fan . Light Controller Relay Center / Siren / Amp w/Traffic Control Page 24 of 87 A4.Page 161 of 975 cencom Wiring (wiring harness, mounted on battery cover) w/a dd itiona I in put/output pigtai . High current pigtails . Specific Control Cable (console to truck) connects Light/Siren controjjer to Controller H ead . Grille linear LED Iights (driver side red / passenger side blue) . 100-Watt Siren / Speaker . Trun k Storage Va ult o Rear-Door Handles / Locks Inoperable. Windows operable from driver,s door switches only . Overlay Wirinfl Harness, Grjlle LED lights, Siren and Speaker Wiring, control power ha rness Note: Not available with options 14 52D and 20E Ultimate Wiring Package . Includes the following: o Rear console rnounting plate {front mounting plate,std) . l/P to trunk overlay harness: o Two (2) light cables - supports up to 6 LED lights (engine compartment) . Truck Power Distribution lug wlth body ground . One (1) L0-amp siren/speaker circuit engine to truck . Rear backlight/deck lid/trunk wiring - supports up to sjx (6) rear LED lights . Control cjrcuits for grille LED lights, siren and speaker . Does "not" include mirror LED connectors Note: Not available with Ready for the Road (20D) Note: Does "not" include mirror LED connectors, recommend police Wire 3,415.00 5s33,00 Wire Connector Kit - Front . For connectivity to Ford police package solutions includes: . One (1) Male 4-pin connector for siren o Five (5) Female 4-pin connectors for lighting/siren/speaker . One (1) 4-pin lP connector for speakers . One (1) 4-Pin lP connector for siren controller connectivity . One (1) 6-pin sealed connector . One (1i8-pin seaied connector . One {1) L4-pin lP connector $104.00 Wire Connector Kit - Rear . For connectivity to Ford police package solutions includes: . One {1) 2-pin connector for rear lighting o One (1) 2-pin connector for truck circulation fan o Six (6) Female 4-pin connectors o Six (6) lvlale 4 Frin connectors o One (1) 10-pin connector 12 8.00 Doors / Locks (select Rear - Door Hanclles Locks Inoperable. Windows operable from driver's door switches on Rear-window power delete ra ble from front driver side switches Dark Car Feature (Courtesy lamps disabled when any door is opened) Page 25 of 87 A4.Page 162 of 975 I Note: Not available with Davtime Runnine Liehts {942) I Side Marker LED - Sideview Mirrors I I . Driver side- Red / PassenBer side - Blue I . Lo.ut"d on backside of e):terior mirror housing i . LED lights only. Wiring, controller "not" includedt- I Note: Wiring and controllen "not" included, recommend Ready for the Road I Package (20D) or Ultimate Wirine packase (20E) Spot Lamp - Driver Side only (LED Bulbs) I Spot Lamp - Dn'rsr Side only {Branded) I Vinyl Package I Vinyl Wrap - Front and Rear-Doors Tl% I Vinyl Wrap - Front-Doors OnlV I Vinyl Wrap - Roof Onlyr*_-'-- I Wiring I No ise Suppression Bonds I Safety & Security I Ballistic Door-Panels (Level la) Driver Door Onlv j Bq].I]!l'c rygl&nels {Levcl lllal - pri\/pr s pa<<Fho.. n^^, lAudio/Video I Rea r View Camera (Camera Displayed in Rear \/iew Mirror - no-charge) Note: This option replaces the camera that comes standard in the center stack area. Note: Camera can only be viewed jn the center stack display (std) ,'OR,'the rear view mirror {97 E) Miscellaneous _ Burp"rto frrr" R.il Bru.k"t KF.- Engine Block Heater _ Daytime Ru nn ing Lamps _rr!4!e!:eE !4s !9ls!s]1l!|{qqrcweysrl__ 17" Alloy Wheel: Rear Console Plate Note: Not availalcle with (508) 2nd Row Cloth Seats _ Truck circulation Fan - Batt€rry pm- Notei Deletes one rear audio speaker when ordered Trun k Storage V:rult Includes locka ble door 67D s24 00 59G S271.oo2{blt s334.00 o5 t-s371.00 85K ss6 i.00 851 s280.00 53D s413.00 68E S9o.oo 918 S8so.o0 91J ql 7rq nn 97E STD otL s33.00 41H s33.00 942 S4e.oo 508 NC 64P 539s.00 518 s37.00 88A ss8.00 96H S109.oo 438 5119.001u0-Watt siren / speaker (includes bracket and pigtail Color Offerings Interior Environment Ebony Black _!slr c]9tl9rtrS13l) - __ Rea r Vinyl Paint Velocity Blue Blue 608 s280.00 5TD 5TD E7 NC FT NC Page 26 of 87 A4.Page 163 of 975 Shadow Black E flf,-twxL. Si-lt*a'a q1o .rtr Masnetic Red Metallic Tinted Clea rcoat S37s.ooIngot Silver 50 State Emissio ns Systems Standard equipl'nent on all Fusion trim levels EnSine Block H eater Note: Fleet only - Engine brock rreater optionar in aI states with varid FrN code Front License Plate Bracket Slandard in states where reauireu New License / Title "M" plates Undercoat CD Service Manual Cold Weather PKG ine Block Heater & Mats 51-100 Miles Extended Warranties 3YR/100,00 Mile Powertrain 5YR/60,000 Miie Baseca re 5,000 Mile Powertrain ,000 Miie PremiumCare 7YR/100,000 Mile PremiumCare Page 27 of 87 A4.Page 164 of 975 Please enter the following: Agency Nanre {l Address Contact N arne Phone Number Pu rchase Order Number Total Dolla r Amount Total Number of Units Tax Exempt L\l umber Delivery Aclclress -J'uy___ar__[ue{Gr:__---_ Please Stlbmit p.O. iB. Tax Exenrpt Letter with Vehicle Order; Roesch Ford Commercial Trucl< Center i 333 W. Grand Ave.,. "'ffi::illl?,j,f?1:l: Fax: (630)45r-3S09 _ Contact: tlrian Kildurff lrian Kilduff bria nl<iLd ufl,@ roeschtrucks.com Fre d Se ng f redsengl0lg$sqh,Lrull15,gSm * Patti Ferrari ni U&iirilran_n_i@ro r*tf*rg,orn lf lrrVe Have Missed An Option, plea:;e Contact Our Office Page 28 of 87 A4.Page 165 of 975 2019 FC)tHiD P0t.tcE nHffilEllvlBHFt t , tllftelanc {nr ern RESPOhI DE]T Ih{YB Ril D tiEDAN CONJT'RACT tt :t72 2018 - tNOvt[[ME]ER i30, zolg s 27, vts' * RffiHSiCH FOFTID COMIMHRCII\,1 "rR[.]ICI( CENTER Bniarn lKiildul'f p ria n kil d uff @rc3$lh!rucks.co D 630-279-6000 x22rt5 ."{1'!.1v,i,.,l !l !! li i I r1-d. r.r: n,r Page 29 of 87 A4.Page 166 of 975 2019 FORD POI-ICE RESPONDER IIYBRID SFDAN ORDER FORI\4 Item/ D6tscrioi:ic|n 2.0 L iVCT Arkrnson C Po ljce Respond€jr I i4 le Sedd n F rVD br td In eCVT Tra nsm ission Equ jp ment Grou Code LiBhtint packae(:s Front H ead lanlp Lightjng Solutio n rne r lncludes base halogen low/high bearn headlamp wrth High flearn \,4/ig_Wag and two (2) rectangurar wide-an-c,le L[:D side waf nrng V_lon lttnts o Driver side- Rerl / passenger side _ Blue . Wirjng, LtD Jights includecl. Controller,,not,, included. Note: included wjth option Reacly for the Road i20D) N ote : C o r'r r ro l I e r' n o t_l!*c]g]S !.Igj! rnllr e n d U lr i m a te W i ri nFront Marl(er F rep Bezel/panel Housing Only . Molded insert. for the recrangular LID side wa:nin6 V.to n light {elrminatBs need to driil housing or fascia assembltes) . Wiring, Controlier and LED ljghts ,,not,,included, Note: Included with option Front l_leadJamp Ligl-ting Soiution (j4AJ andReady for the Roact (20D) 20E 99U ),44 n Hjffi ,;tc.qq1!1e]ter- i. r d -!. Q t r c lr !! t Lo !.t {r !ie{e q .lncludes two 12) backljt ftashing linear high_intensity LID liBhrs ldriver side red,/ rassenger side bruer mounted rnside back irindowr lncludes two (2) linear high_intensity LED lights (driver side red / passenger side blLre) mount€rd on inside trunk deck lid ' LED light.s only.,/Viring, controller,,not,, included Ll ltimate Wirin ).1L o Includes base t.ED ljghts. o Includes wig-wag modu e functionality with alternating reverse lights and taillamp liBhts o nly . Wrjing { o tro,r:r ''.tot ,.r-ltl,Jeo Note: InclUded y/ith option llearly fr,rr the lload {2ODr 2Ql 52 D .Inctudes the f ollowing: o Fr0nt Headlam0 Lighting:jolution, R..ar LiBhtinB Sotutjon, Tail Lamp Lighting So ution plusl I Rear conjio e nrornting plate (front mounting pla{e_Sld) r Lrght Controller vrith dirnnrable backlight r Trunk circu ation fan I Lrght Conrfoller Rela y Center / Sir en / Amp w/Traffic Control 18G 526,542.OQ 58s0.00 s461.00 Page 30 of 87 A4.Page 167 of 975 Cencom Wjring (wiring harness, mounted w/additionai inp!t/output pigtail on battery cover) . High current p igta ils . Specif/c Control Cable (console to truck) connects to Con trolle r I ead . Grille linear l-tD lights {driver stde red / passenger sicle blue)r 100-Watt Siren / Speaker . Trun k Storag.^ Vault ' flear ll0or frandres / Locks rnoperabre. windows operabre from urrver sd oor sw jtches only Sire n and Speaker Windows o pe ra ble from Light/Siren controller swrtches 3,415.00 5s33.oo 104.00 512 8.00 5 71.00 . 0verlaV Wiring Hafness, Grille LtD Wirjng, controJ power harness !g!!_l\! avaitatrte with options14A, 18c,51C520 and 20EU ltimate Wiring package o lncludes the following: u Rear consoie mounting plate (front mounting plate_Std) o l/P to trunk overrlay harness: " Two (2) light cables - supports up to 6 LED lights (engine comparrmenrl. Truck Prlwer t)lr;tribution lug with body ground .0ne (1) 10-anrp siren/speaker circuit engine to truck. Rear bdcKlight/{Jeck ro/lrLnl\ \\ . conrro circuirs for sr,e Li D,;;;t,::t:,:J:],ll,ll,''- (6) rear LED rishrs . Does 'nol" inrlride nttrror LED (onnectors Note: Not available with Ready for the Road (20D) Police Wire " One (1)4,Pin ip connector for siren controllerco n nect ivityo One (1) 6-pin sealed connector ' One (11 8-1:in sealed cor.tnector ,' One (1) .t4,pin tp conneclor \/Vire Connector Kit - Rear n For connectivity to Ford polrce package solutions includes: . 0ne (1) il pin connector for rear lighring u One (1) 2-itin ccjrnector for truck circulation fan o 5ir f6) lemale 4-pin connectors o Six i6) Male 4 pin connectors _ .-- o One (l) l0 prn c(rnnectulrr- - -- U--L*9rsl!og:l$!icl i!rcle) __ _Rear, Door Handles Locks Inoperable. driver's doo r swil.ches only I ' For connecliviry to Ford police package solutions includes:. One (1) Male rl-pjn connector for siren' ' five (5) Female 4-pin connectors for ljghting/siren/speaker , One (1) .1 pin ip connector for speakers Dark Car Feature(Courtesy lamps d isa bled when ,r ny door is opened) 628 s28,00 Page 31 of 87 A4.Page 168 of 975 rygte -l,Jrl. a y l,i !,e w,rh Da yrirn e Runni nts a/1 Side Marker i.f O - Sideview fWrrors r Drrver sjde, Red / passenger sirje - Bluen Locared on backside of ext€rior mtrror housingo LED lifjhts only. Wiring, controller.,not,,included Note: Wiring and controller ,not, rnctuded, recommend fg!qel:_i2.0_E:!ru] r i m,r r e W I r rn g pa c ka e e ( 2 0 t, )Jpwr rd r.rJ: yrli i_L!-cre onty (L[D Burbs _V, ny, V]/',{o_ -.- orrt arrJ R e a'.,l;ool: Safety & Securitv Ballistic Door-pairelsLe'rei Driver Door On ; Rea r View Camera Rea dy for the Roa d cenrer stack display (std) ,,OR, tl.rrl View M irro r - no-charge) tl.re cantera that comes standard in lh€: center o/u S24.oo 5 2 71.00 63F 56i.00 68E 5 37.00 5 58.00 438 608 5 2 80.00 (Ca me ra Displa.yed in Rea r Note:This optit) n repla ces stack area. Note: Cam_ara can only be vje wed rn (he tea r \'le\t rnt(ra. lq)F\-,_ _ _.t:_:./_ _ ._ , Miscellaneous Black l-ruck Cirrulation fan - Bartery powered (5wjtch is hot at alltim es )No_te l D_e. e toS o e /ea r .t u_clto speale r whe n o, de "ea'l'u'rn Sto, dge ". r.,, t lr'rterior Environntent Ebon Rc:r T l^ih /n ^r ^^- r :_-_ i Rea r Vlnvl Paint s371.00 54i3.00 Ballistic Door-pa n e ls Le"qt llL;t.._ft:,fqr & passenRer Duor Audio/Video r to ITam€ Rail Bracket Kit Ingine BlocL Hea]er udyr|lrrc hurtntnP Larnos_:., __. :'Yili::"]!Lq rrdre uerete (tncludes RCM Lovcr LT" Allov Wheeis Ilea r Con so le platrt l!-o_!e. flor avaitabte wirh (50Fj :lnd Row Ciot h Seats S119 00 , Wirin Nojse Suppres:j jon BoncJs Veloci B lLle Blue E7 NC Page 32 of 87 A4.Page 169 of 975 j Shadow Black Emissio ns 50 State Ernrssions Systerns itf -:lfi#. Jt;,\q;l"irl1? rr e I q I l ie lre n -tr r I -q\, e r Notej Fleet oniv _ En ne b lock heater o l!_ell-!!1rs1*l!h va lid FIN code De livery 51- 100 M rtes Extgnded Warranties 1||75,AS Mrle p6u7s111 61n Magnetjc White cotd Ru bf/ Red MetallicTin ted Clea rcoa t Oxford White 5 3 75.00 Front License plate grackei Standard in stat€rs where requjred bV law New Lrcense / Tirle ,'l\4', plates Rustproof Undercoa t CD Service Manual CoJd Weather F,KG (En !]CgLork Heater & Mats 52 75.00 S99s.oo irRi 7S.qgq_ly]1t,, premiu,nCi re S 1,015. oo 1rx4ry,00q Mite premiumCare - l$|foo,!A i1 ile tg y-s1-!|,, n 5YR/60.000 Mil" R: < p. r,-_ _ :::. ::,_. Page 33 of 87 A4.Page 170 of 975 Please enter the following: Agency Name & Address Contact Narne Phone Number Pu rchase Order N u mber Total Dollar Amount Total Number of Units Tax Exempt Number Delivery Ad alress Please Sulbmit p.O. lts : I (Jr+ o.F [vu,,{e]*- - {-qrLL,< z rtutt_ 7- &1o1,_- -2277 Tax Exempt Letter with Vehicle Order: Roesch Ford Commercial Trucl< r:enter 333 W, 6rand Ave. Bensenville, lL 60106 Phone; (690)279-6000 Faxr (630)451-3S09 Contact: Brian Kilcluff B r ian K i I d u ff bgalX{dufi@rse$hUgrlsc9n F red $e ng f re dsene(llotlth!ruglg.sp, -._ Patti Ferra ri ni p attifrlg_qni n i @_&.fug41 lf We Have Missed An 0ption, Plea:;e Contact Our Office Page 34 of 87 A4.Page 171 of 975 2CI19 FOFID POI.ICE RE$POI\DE:R FIYB,R]D S;EDAN C0NTRACT f+ 1t72 DECIE|V|BHR L, 2018 - t\|ovt[tv,tt]HR 30, 2oLg Sr't,. fu c*r** )t,w{.* ROESiCT.I FORD COMIMHRC]IIIL "['RUCI( CENTER Brian Kfrlduff bria n ki I d uff @) ro eschtrucks. com 630-279-6000 x2Z4S w!yt-v-.r g q e qb-lqr-ll . c gm Page 35 of 87 A4.Page 172 of 975 2O].9 FORD POTICE RESPONDER HYBRID SEDAN OIiDER FORM Ite m/ Description Police Respondrlr flybrid Sedan FWD 2 0 L rV(.r Ai<in:on Cvr l. r-4 hvh-;^ r...,r---.__ _.. ..:_ .::-: '.1.- -.. r_-'_t'J ,u L,rFIrtr eCVT Tra nsm iss ton Equiprnent Grorp Codrr Lighting l)ackases Code P rice POA 526,s42 00 99U STD 44J STD 430A 5TD I T-T i . In.lud"r base halogen 1ow/high-beam headlarnc wlth HiBh Beam Wig-Wag ancl two (2) rectangLlaf r wrde-angte LED side warning V-lon lights i . Driver slde, Red / passenger side _ Biue ] . Wiring, LED lights included. Controller,,not,,included. i-,r\ore: tnCjJded \v \ opt;on Reauy lor the RoaCJ r2lD) __l.ole. cqli1l9]ler_ryI--Ll!]|itqlq, Igt.q]lL!llq qll]qa,!._\llll]n6.1]ic (2oE)14A s850.00I ru r rvrdfKer rrep bezel/parlet Housang only . l\4olded insert for the rectangular LED side wafning V_ton light (eliminates neerl to drill housinB or fascia assemb ies) . Wiring, Controllef and LID lights,,not' includL.C Noter included \,vith option Front Headlamp Lighting Solution (144J and t s 'no t " inc lL- ded ReadV for the [toad (20D) Notl w .ing, , c' fo ler and l-L D 18c 51C S.L14.ooRear lighting Solution . includes two {2) backlit flashing linear high,intensity LtD lights (driver side red / passenger side blLre) mounted insicle back windo\^/ . InciLd€s two (2t) linear high_intensity LID lights (driver side red / passenger side blue)mounr.ed on jnside trunk deck lid . tED lights only. Wiring, controller,'not,,included Note: In( luded \ /ith option Ready for the Road (20D) Note: !Vinng ancl controller "not' tnclUdFd re.nmm,rh.i |lllinr.r.,,^ri"i-^ ,\,.-s461,00Ta il Larnn Liehtine Solurinn .Inciudes ba se LED ligh ts . Inctucles wig-lvag module functionalitV wjth alternating reverse gtrts and latlla mp ltghts 0n ly . Wiring, Controiler "nol ,inclLtded Note: Included with option Reacly for the Road l2C,D) ! '!e_.U'tr'i!! !94r9llgt_l,lgr-:,!ls!s g. E!,9 ! m qll !1lr$9 1ry_[r n B,!S]?q!Ready for the Road package . Includes t he fo llowing: . Front l-leadlantll Lightjng Solurion, Rear LightlnB tjolurion, .l-ail 52 D .00 Lamp Ligh ling So iu t ion ptu s: . Rear console nrounting plate {iic,nt mounl.rng plate Slcj) . Light Controller with dimmable backlight . Trunk circulation fan . light Controller Relay Center / Siren / Amp w/]-raffjc Conlrol Page 36 of 87 A4.Page 173 of 975 Cencom Wiring (wtring harn6rss, mounted on batlery cover)w/acld itiona l in pLlt/o utput pigta il o High current F,igtails . Specific Contr.l Cable (console to truck) conn_.(ts Ljght/Sjren conrroIefto Controiler H€ra d n Grille linear t.tD lights (driv..r si . lLr0-wart srrerr / Speaker de red / passerngel side blue) r'frurrk 5 tora6e Vaulr :lr-.ul, Ooil. Ha0clles / L.ocks lnoperabie. Windows operable frorn rJriver,sdoor switches only Siren rrnd Spedkel ryglg \?l llail! bk witlr oprrons14A 18C,51C, 52D and 20EU ltinrate Wiring package . rncludes the fcrilowing: o Rear consoJe n.lountjng plate (fronr mounting plate-Std). l/P to trunk overlay harness: r 0verlay Wiring Harness, Grille LtD Wjring, control power harness Wire Connector Kit _ Front o One (1) 6-pin s{lalecl connector . 0ne {1) 8-pin sealed connector :99_1ll l4-pin ,p connL.cror . two (2) light cables _ supports up to 6 tED lights (engineo Truck power llistribution lug wrtn body ground. Ore (.ll l0.dn,l strpn/roeader (.lcl.ltl englne lo truCko fiea, b rr:krrHh rd(.r.(rirl/-ru ,\ /. controi .ifcuiri ror s,ire ,;; ,ilit ,::tj]:j:;:,:::,'''. Does 'not" include rltifror Lf:D connectors co m pa rtm en t) (6) r""a r r.ED tights Police Wire 20D 415.00 20E Ss33. oo 54t 5104.00 S 128.00 Note:Not available with Ready for the Roacl (20D1 ryg!e-, Does no!_includL. mirrcf LED connectors, reconrmend o For connectjvity to Ford police package solutjons includesjo One (1J [4ate 4.oIr connertc)r ror silen " Five {5) f.emale 4_pjn connectors for lighting/siren/speaker. One (1) 4-pin II connector for s;.reaxers . One (1) 4,pin iF,connector for srren controllerconnecttvity Wire Connector l(it - Rear . One (1) 10-pjn (;onnecror l-or conf tecltvit\/ to FOrd polr,--€l package soluttOi.ts One (1) ?,pin connector for rear trgh t Inilo One (1) 2-pin connector for truct< r:irculation fane S.x (6) Fernate 4-pj-t corrl)ectors . 5ix {6) N4ale 4 pin connectors tncir:des: P_o_or 1_19,q!l' u!$lg.ly_9r_91_ - --- Rear.Dor)r Handles Locks rnor,.rln-iu, wl,,Jr*, "i_iror. r*" s71 00 o nvefs cJDor switch€rs onl 528.00 Page 37 of 87 A4.Page 174 of 975 67DSide Markel l,{:l) - Sideview flirrors u Driver side- Red / passenger sicje _ BI!e o Locat€td on backside of exterior mirror housing " LED lifihts onlv. Wiring, controller,,not,,included Ready ier' 1fig q63 d S24 00 5 2 71.00 53 7.00 5 334.00 VJ lWra Fro nt-Doo rs Onlv vrn ' Roof Onlv Vinyl Packaee Wiri 851 le_v-Cl-Lt1l - Dfiver Door On (Canrera Drsplayr_.d rn llear View lVrrror, no,charg,:)s/rprdyL-r ltr tre]ar v ew Il4jrror, no,charg,:) i Note: Thls optior.t replaces the camera that comes stancJarcl ir.t the center display (srdJ 'OR, rhe _. B!:qpe.lg. t-ii-r: RiJrl Br acket i(ir i Engine Block Hea te r Da_yl rme Jlunrring tamDs Rea r Con:,o le pla te l\olq lJ]ol avaiiable wirh:s08 2nd Row Clot h Seats 53D o1L 97E STD Truck circutation ran , eratiery eow;;"d (s;i;; i;l;i " Jor*rr ll o!u. ,-0u-|"--tss onti rsqf ilLld lo_-lp--q e1.-u-qllslor-qlttqq, _lrunk Sto -age Va r.tlt tncJudes locka bJe doo r l0OWatt srfen / speakerL'incJudr:s bracher and Color Offerin Interior Er vironrn -"nt Ebo I,Re{_c19!f (opllelql) Rear Vinvl Velocil 5109.oo SID 5371.00 Y11v,!1g.p,: f r.q. t and Rea r-{)o or s 5119.00 608 Szeo,oo Ballistic l)oor pa ne ls BaJJistic Door-pa ne ls Audio/Video Rea r Vieiru Camera Elue 8lu e Black 5ID Page 38 of 87 A4.Page 175 of 975 Sha dow Black E m ission s 5t9nd3lq j.q g,pllg$o rr all Fusion rnm tevets Engrne Block H eater Note; Fl€let ine block heater o a[_stales vvith valid FIN code Qlqlrygnlf eLP-I!-jEns]ne Block eater & Mars Delivery 5I-100 tVrles Extendeci Wa rra nties 1V_1q0,00 Mite powerrra irl r | ,v uv,uuu tv te baseLare 100,000 lYli|: premiumCare White cold i.C!y_ [9q Vergllig ltteq lF-a.tlga r Oxford White S3 7 5.oo Front License plate gracket Iglqg!_fff:llls_whe re req u jred bv taw New_ Llcens€'/ fitle ,,M ' plates R u st proof Undercoat CD Servire Manual 599s.00 000 Miie powertra in 7YRr5,O00 Mite premiurnCare S 1,695.oo Page 39 of 87 A4.Page 176 of 975 Please en ter the fnllowing: Agency Name & ,Address Contact l\larn e Phone Nurnber Purch ase rSrder Num ber Total Dollar Amount Total Number of Ltn its Tax Exernpt {rlumber Delivery Ad dress Please Sulbnrit F,0. --&ry_w_&eq{q, __ _ { ttrc Asz_**frruuA_ _ ,fq-r- ,pt"_b_-_!27j & Tax Exenrpt Letter with Vehicle Order: Roesch Ford Commercial Truck Center333 W. Grand Avel. Bensenville, lL 601.06 Phone; ((;30)279_$0010 Fax: (630)451-3S09 Contact: Brian Kil,cluff Brian Kilduff briankilq@@fee$lrtrucks.cqm lred le nS f re Aseng@tgg:e,r,"Lrul6;: Patti F e rra ri n i p at !{q11e.i n i O.o gX i, t *gkgco. lf we Have rVrissed An option, prc.a:;e contact clur office Page 40 of 87 A4.Page 177 of 975 *A:LE FffiffiD F}fft,,'Jf; RE-SPO'\IDEft HYB/R.ID SFDAN {:0t\JT'f{/\c,r fir [7;t af;fiHilV'It3fiilq 3, 201.8 -- eJ0vtHfl\/tBh_R 30, 2o1g [,nll rt, - t>oy- (,or,on I Jl, fr( ,* lRflti$irClfr"{Fffi H,D cOM ild lf; Ftc t/{,il- "rft. L,' cl( cEfvTER Bn,ian Killdul,f h I e1 ki I d r1 f f @re ersb!rul.Ip.,.sgfl 630-279_600$ x?Ztt,S w_rt w.t_g !l $ ll f qr11. r: c nr #fu Page 41 of 87 A4.Page 178 of 975 SEDAN ORDER FoRI\42II19 FORD I)OI-ICE I]ESPONDER HYBRID o Driver srde- Re,d / passenger side , Blue o Wjring, LtDlights included. Controller,,not,, included. Note: lncluded wjth option Ready for the Road (20D) \ote: Controller,'!ot'-lnlLtlsq-Jgcornmend Ultimate Wirin Front Marker prep Bezel/fianel Housing OnlV o Molded insert fc r the rectangular L[]D side warning V_lon light {ermrnates need to drill housing or fascia assemblies) u Wiring, Controller and l.ED lights ,,not,,includecl. Itlote: Included with option Front Headlamp Lighting Solution {14A) andfteady for the Roarj (20D) f!Ote: W,rinA CLnlrO, ej ,,rnd Fft rronr.__: _.:: ,o,,,, Iiear Lighting Solution 5 8s 0.00 114.00 1.00 o LED llghts only. Wlring, controller,'not,, included Note: Included wit:h option Ready for the Road (20D) lPE, U4q_8@l:ontro_l|er "nor" included, recommend U|iimate wIrin 20ETail Lamp Lighting Soluti0n e Includes base LED liBhts. o Includes two (2) backlij. flashing linear high-intensity rID lights (dnver side red,/ 6rassenger sidc blue) mounted rn sid e bac k wirrrlow o lncludes lwo (2) lineaf high_jntensity t.ED liShts (.lriver side red / passenger side blue) rnounted on insicle trunk deck lid o includes wig'wa€i modLrle functionality with alternating revers€r rrghts and taillamp Jights on ly . Wiring, Controlle,r,,not', in cluded Note: Included with option Ready for the Road (20D; 51C li gS-Wl |[e. ? l,ll g ll_lgllf I n ot,. r,r c I u rt e ci, re c o m m e n rj Ready for the Road pacl(;rgr] U lt n a te 20[) . ln clu des the followir..rg: . Front Headlarnp Lrghtinll Solutiorr, R,:ar LjghtinF So utron, Tail Lanrp Lighting Solution plus: o Rear console mounting plate (front rnounting plate-Std) . Light Controller lvith dimmable backlight o frunk circulat on fan . Lrgltt Cof tro lle r Ftelay Center / Sire n / Amp w/Traftic Co rrt ro l Item/Dpc.!.i .f olice Responder hVbrid:;edan FWD, .: ::,,_ , I !-L:ygl4llul[rygc llly ! 1d E A;;-=*-- eCVT Transmission Equip ment Groun Code lightinp lrerLr.." Cod e P rice POA 526,542.00 99U 5TD 44J STD 4 30A 5TD Front l-l pr.l la h^ li-k+i o lnciudes base halogen iow/high,beanr heacllarrrp wrtl.l Hjgh Beam V"/jg,WaB and two (2) rectangutar !vide-angle l_L:D si,Je warIirrg V_lo n lighrs S4o 8. oo Page 42 of 87 A4.Page 179 of 975 Cencom Wiring (rviring harness, mounted on battery cover) w/a dditiona I input/outpur piBra il . H igh current pifjtails . Specific Control Cable (console to truck) connects light/Siren contro erto Conrr oller Head o Grille linear LID liBhts (ciriver side red / passenger side blue)o 100-Watt Siren / Speaker o T[unk Storage Vault o Rear-Door Hancres / Locr(s rnoperabre. windows operabre frcrm drirrer,so oor swttches on y u Overlay Wiring lJarness, Grille LED lights, Siren and Speaker Wiring, control poweT h a rness !!!!!_.Nolgl4{tg_wjth op-ligns 14A, 18c, s1C52 D and 20t Ultimate Wiring packate o lncludes the following: o Rear console rnounting plate (frcnt mounting plale_Std) o l/P to trunk overlay harness: o Two (2) light cables - supports up to 6 LtD lights (enBine comparrmenrJo Truck Power Distribution lug with body ground o One (1) 10-amp siren/speaker ctrcutr engine to truck . Rear backlight/ctecl( lid,/trunk wir ng, supports up ro sjx (6) re,rr LLD tightso Control circuits l,or grille LfD lights, siren and speaker ''' Does 'not" include rnirror LFD connectors i!otei Not availabte wlth Ready for the Road (20D) ry"tj.qS., ljg!*includ e, mrrror L-E D connectors, recornrnend po lice Wire 20EWire Connector Kit - Front o For connectivity to [orc] police package solutions irrcludes: " One (1) Male 4-pin connector for srre u Five (5j Female rl-pin connectors for lighting/sifen/speaker . One (1J 4-pin lp connecior for speakers . One (1)4-Pin lp .onnector for srren contTo erconnecttvtty o For connectivity to f:oril police package soiutions o One (1) 2,pin coInector for rear llghting * One (1) 2-pin coDnectof for truck circulation fan o Six (6) Female 4-pin connectors " Six {6) Male 4 pin cor.tnectors " One (1J 10,pl connect0r hgpl l-o_._!: (r",ect onty one ) F:L,af- Doo. randi(ls _ock:, rr operaole.Wlndows o pe ra ble from driver's doo r switches on Rear-window r 0etete, o li!,lg Ilom front driver srd e switches Lam Ilctu0es: s 3,415.0O 5s33.00 s 104.00 628 5128.00 , One (1) 6-pin sealed connector " One (118-pin sealed connector " One (1) 14,pin lf,connector Wire Connector Kit - Rear Dark Car Feature (Courtesy lamps disabted *h"" ril;;r;6;;.;l 41G 571.oo Page 43 of 87 A4.Page 180 of 975 o- +9,.9-1.ti1v r ahle w'rr t)avri.n, ,(1,-,.:,,g Ligntj,.1 u > oe tvlark('r {D S Ocvr, _v,vrrr,.,. _.*___*;:-:_-: _.,:r_,t, ui ltlt 1t, t)1i_,ll r.llli-_Llg!!lt,l.?11.?I Side Marker l-tD Sidevir:,,v tVirrr,lr: n Drjver side Rec / passil]ger side _ Blue . Located on bacliside oI €:xterior n.tirror housing . LED lights oniy. Wjring, controller "not,,included Note: Wiring and controller "not, included, recommend Readvfor the RoadPackage (20D1 or L,ltirnarF \A/rr;no r,1 1na 67D 5 24.00 59c 5 2 71.00lqo_Lt ur p p', u er-srqcg{y llE! g!]!{-_ ___-_- -_:sq! !s!p :-Qfiu9t-!t{e_plly.FFryeor Vinyl Packaee .Viryl Wr.rp , L on . and Rc,;rr_Door,----- :_ _::: VinVl Wiao - F,.)nr Dn^r. rrh,\._-i :..1: : "_t-- _-:l_,.1 Virrvl M/r:n - Q/\^f n-r,, 63E 53 34.00 63F s371.00 85K s561.00 85t s280.0o vv[||tB No ise Srrnnra<<i^f R ^-n. s3D 5413.00 liafety 8L Securitv ilallistic Door Pan.Jr / cvot ,i',, - - - .*:,:,-:-,,_-:r Dfiver Doo r Onlv llallicii. D^^r-D"-..r. rr ^,.^r';,;: -*;:- 68E 590.00 91E 5 8 s0.00 l\udio/VidAn 91J I 51,72s.00 Ilea r View Cameral lCalret i D,s p lJ y.t(J In acur View Nri.ro., o_char,_e) flote:This option repJaces the cam,:ra that comes standard in thecenterStacK a rea. Note: Camera can only be vieweo m rear vie v./ mirror i1)7El Miscellaneous BUtnO-or lo FrAma Rr,r e. ).1-t v,- the center siack display (stcl) ,,OR,'the 97E STD I f: ngine Block Heater Daytime Ru n t'tiIg i-arnosr- -- - f'o1l Colsole Plar. Dpter. r,,._. j_. ..:: I ,_( lude5 RCM Covcrl 17" Allov Wheets Rear console piate ---_ - I N ote: Not availabl3 wrrh lSnR'- \-.:a | :no Row Cloth seats otL 533.00 533.00 o,4 )s49.00 508 NC 64P S39s.oo 518 537.00 88A 5 s 8.00l fl .L air., lrri c y ruwEreu l)wttcn ; hot at ailtime:j) ! o-!9-' D-eL9E-9lgJ9{-.q! gg,s p_q!! e r w h e n o r d e r e d Tfl rnf qt^11"- \/., rr 96H s 109 ,00 Includes lockable door f * ------.---- - _t!o.warr srren / speaher ( ,,.1;J;;l;;k;il"o "tr,"ri---" _-, - . . ...-.: .. I Color Offerines fl -- .--:--nterior Elv onrttjnt Lbon\, qtict,: _ : r.:::- :t 11 ,. : Rea r Cloth (Optional) llFir \/;n,,1 Paint \/pln.it\i Al, '^ Rl,ro AzA 51 19.00 nE. il 608 5 2 80.00 STD STD E]NC FT NC Page 44 of 87 A4.Page 181 of 975 Shadow Black iMagnetic White Gold 50 State E mission s Systems S taida rd equtpment on allFusion trint levels Engjne Block Hea ter Note: LLeet only - Engine block hearer nal l|t ali states h va lrd FIN codeFront License plate gracket Standard in states where re ulred lawqiter q$ie!i N-ew license / litle ,,M', plares Rusrorooi U nd ercoa t Extended Warra nties I Y R/100,00 Mile l)owertra In 5YR/60,000 Mite tla seca re 7YR/75,000 Mtle powe rt ra In s 33.00 R! br/ R e-d Meta ic Tin ted Clearcoat lngot Silver Oxford White s37 s.00 CD Service Manual 5275.00qiqg94!9ryA$$1lC Btock Heater & Mats De livery 51-100 Nljles 5 9 9s.00 iYR/75,000 Miie premiumCare 51,695 00100,000 Mile PrerniumCare 51,85s.00 Page 45 of 87 A4.Page 182 of 975 Please enter the following: Agency Nante & Address Contact Narne Phone Nurnber Purchase Order Number Total Dolla r Amount Total NumbL.r of Units Tax Exempt tr!umber Delivery Acldress --lty or _{_y&sr3g*__ :_, v L Jr.r I tt L.rLK5.com Please Suhnrit F.O.l& Tax Exempt Letter with Vehicle Crrder: Roesch Ford Commercial Truc{< Center333 W. Grand Ave. Bensenville, lL 6010rti Phone; (630)279_6000 Fax: {630)451-3509 Contact: Brian Kilduff B r i an .K i I cl u f r .btta$lldqfl@ roexlr r u c k s. c o m J ::::, :: "r tedn"-ctud-h"*;ee,Patti Ferra rini orttil. * ri n i Oil,ilf*rnrrrn lf We Have lVlissed An Option, please Contact Our Office Page 46 of 87 A4.Page 183 of 975 4 y'ttbr"'w 2019 FORD F-{50 xL 4X2 PICKUP CONTRACT # 187 Tentative Order Cut-Off June 2019 ROESCH FORD COMMERCIAL TRUCK CENTI:R Erian Kilduff @ 630-279-6000 x2245 www.roeschford.corn Page 47 of 87 A4.Page 184 of 975 SUBUI{BAN PURCHASING COOPERATIVE (SPC) FIFP #I87 20 I 9 Ford F- 150 Regular Cab Plus Option packages & Other Options 2018-19 Ford F-150 XL Regular Cab STANDARD EQUIPMENT Dealer Agrees to Furnish price/Total Bid as Spercified with Allstandard Equipment Below with No Delr:tions: 5 18,9e9.00 Destination & Delivery Charges Included 3 Year 36,000 Mile Limited Bumper to Bumper Warranty 5 year 60,000 powertrain Warranty Free Delivery Within 50 Miles of Dealership MECHANICAL '3 31V6 PFDI with Auto Start-stop TechnoloSy and Flex-Fuel capability {standard 4x2/4x4; NA with 157"or 163.7" WB) t 2.7LV6 EcoBoost with Auto start-stop Technology (standard 4x2 with 157" or 163.7,, wB) ' 5 01v8 wjth Auto start-stop Technorogy and Frex-Fuel capability (standard 4x4: with 157', or 163.7,,w8) . 4x4 Electronic-Shift-On-the-Fly (ESOF) with Neutral Towing Capabit jty . Axle, Front - Independent Front Suspension (lFS) . Brakes - 4-Wheel Disc with ABS 'Electronic six-Speed Automatic Transmission with selectable Drive Modes: Norma l/Tow-H a ul/sport (sta nda rd w/3.31V6 pFDt) 'Electronic Ten-speed Automatic Transmission with serectabre Drive Modes: Normar/Tow- Haul/5now\ /et/EcoSelect/Sport (standard w/3.01v6 Power Stroke Turbo Diesel, 3.51v6 EcoBoost, 2.71 V6 EcoBoost, & 5,01V8 engines) . Fall-Safe Coo ling 'Jack . Electric Pa rking Brake 'Seiectshift Automatic Transmission with progressive Range Select . Shock Absorbers, Gas - Heavy-Duty, Front Page 48 of 87 A4.Page 185 of 975 .Shock Absorbers, Gas - Heavy-Duty, Outboard Mounted, Rear . Springs, Front - Coil .Springs, Rear - Leaf, Two-Stage Variable Rate r Sta bilizer Bar, Front a Steering - power, Rack-and-pinion EXTERIOR .170 Degree Rear-Door (Supercab) . Bumper and Fascia, Front - Black . Bumper, Rear- Black . Cargo Lamp - integrated with Center High-mounted Stop Lamp (CHMSL) . Daytime Running Lamps (DRL) (On/Off Cluster Controllable) . Easy Fuel Capless Fuel-Filler . Exhaust - Single Rear . F-150 XL Fender Badge . Fuel Tank - Standard Range 23 Gallon (Regular Cab and SuperCab) - Standard Range 26 Gallon (SuperCrew) ' Fully Boxed Steel Frame . Grille - Black Two Bar Sty{€ with Black Nostrils and Black Surround . Handles, Black - Door and Tailgate with Black Bezel . Hooks - Pickup Box Tie-Down, four (4) . Autom atic High Beam ' Hooks - Front Tow 4x4, two (2) 'Mirrors, Sideview - Manual-folding, Manual Glass with Black Skull Caps oSpare Tire Carrier - Rear Under Frame .Spare Tire/Wheel Lock .Stone Cuffs, Front & Rear .Tailgate - removable with key tocK . Tires - 245/7OR 17 BSW all-season tires (A/S) BSW 4x2 - 265/7OR 17 OWL all-terrain tires (A/T) 4x4 . Tra iler sway control Page 49 of 87 A4.Page 186 of 975 .Trailer Towing -4-pin wiring, ball mounting provisions in rear bumper . Wheels - 17" Silver Steel . Wipers - Intermittent speed INTERIOR/COMFORT . 1st Row Manual Windows ' 2nd Row Fixed Windows (SuperCab) .2nd Row Manual Windows (Supercrew) .2.3" Productivity Screen in lnstrument Cluster 4 4.2" Center-stack Screen w/Audio Controls . Air Conditioning Registers - Black Vanes with Chrome Knob . Auxiliary Audio Input Jack (NA W/SYNC) ' Black Vinyl Floor Covering . Cupholder, deployable - under 20% seat . Dome Light . Fade-to-Off Interior Lighting 'Gauges and Meters - Fuel, Oil Pressure, Transmission Temperature and Engine Coolant Temperature Gauges; Speedometer, Odometer and Tachometer tGrab Handles - Front - A-Pillar, Drlver and passenger Side - Rear - B-Pillar (SuperCrew) . Horn - Dua l-Note 'Manual Air Conditioning, Single Zone . Manual Locks ' Outside Temperature Display ' Powerpoint 12V - Front . Rear-window with Fixed Glass and Solar Tint ' Rearview Mirror, Day/N ight 'Scuff Plate, Driver and Front,passenger Doors . Seat, Front - cloth 40/2a/40 - 2-Way manual driver/passenger - Armrest Page 50 of 87 A4.Page 187 of 975 . seat, Rear - Cloth - 60/40 flip-uir split seat (SuperCab) - 60/40 flip-Lrp split sear with elongated cushion (Sup . steering Wheel, Black Urethane - Manual Tilt/Tele ' Visor, Driverjside; Visor with Mirror, passenger-Side SAFETY/SECt.rRtTY ng andManual Locking int Manual Lap/Sho ulder n Outside Front Positions. Belts with Height Includes Autolock .5OS Post-CraFh Alerr. SystemTM 'Tire Pressure Monitoring System (TPMS) DRTVER ASSt9T TECt{NOTOGY .Autolamp - futo On/Off Headlamps Braking Page 51 of 87 A4.Page 188 of 975 tl Item/tll)scription Code Price RegulaCab Xl.4x4 F1C 53,400.00_l Su per()b XL 4x2 x1c 52,804.00 superCb XL 4x4 X1E 5 5,092.oo SuperCelv XL 4x2 w1c <? oql nn SuperCew XL 4x4 W1E 57,6e0.00 [:ree Stand in Options Axle Uf grade Xt ss2s,00 J24sl )R17E llSW all-terrain tires r7c s272.00-l Skid Plates 41,3 s 148.00 Floor Lirer -'fray style 47R s 148.00 Snow Plow Prep 68P 547.00 Trailer' -lncl. I Note: I ra er optio n 54Y /s9 Note: InIeSra , (67T1 is fow Pa ckage )ro Trailer Backup Assist (478) Orderirrg the Trailer Tow PackaBe does Tow \4irrors. Trailer Tow Mirrors are a and must be ordered separately. (O1 s) Ordering the Trailer Tow Package does ted Brake Controller (67T). Integrated Bral a standalone option and must be ordered: not includ e stand a lone )tion Code: not include e Controller ;epa rately 534 s916.00 Ba cku I Alarm System 8sH s 11s.00 Black [:)atform Running Boa rds 188 s231,00 Box Sic Steps 63S 52e9.00 B ox Lin (includes four (4) premium locking cleats)558 s73.00 T Chronr fronl and rear bumpers (requires 595 FogLamps)17C 5161.00 Daytinr Daytim Runnin e Running Lamps (DRL) Note: The non-con e Running tamps (DRL) replace the stand g Lamps (DRL) (onloff Cluster Controllable rolla ble 942 rrd Daytime 942 5 41.00K EngineBlock fleater 41H 583.00 n Fog La lps 595 s r.2 8.00 Foldabe Pickup Box Bed Extender 63E $2 31.00 tr Front l- Dy raw, icense Plate Bracket (standard in states wh o pt. to all others) rre req uired 153 N/c Integri:ted Trailer Bra ke controller 6tr (?cr nn n Manua S igna l, Secu ri[ Skull C Rear-\ l-folding, Power Glass Sideview Mirrors wit AutoDimming Feature (Driver's Side), High- y Approach Lamps, LED Sideview mirror ligl aps {incl. interior autodimming rearview /indow Fixed Privacy Glass with Defroster I 1 Heat, Turn ntensity LED ts and Black nirror) {req. 24/s7Q) s4R/s9S 5280.00/5161.00 n Man u; Mirrof Approi Caps I Privac\ -fold ing, M a nua lly Telescoping, Power Gla with Heat, Turn Signal, High- lntensity ch Lanrps, LED Sideview mirror lights ar teq. 53A Trailer Tow Pkg. and Rear-W Glass 'rvith Defroster 924157A) ; Trailer Tow .ED Security I Black Sku ll rdow, Fixed s4Yl59S s364.oo/s 161.00 Page 52 of 87 A4.Page 189 of 975 Power Passenger Seat 10-waY 61P s323.oo n Power-sliding lqear-Window with Privacy Glass ar Note: N/A with option 54R or 54Y J Defroster 435/s7QtT 9323.00/5203.00 Rear-\ /indow, Fixed Privacv Glass with Defroster 924ls7Q 5e2.00/S203.00 Reverse Sensing System 76R $2s3.00 n Single-w/SiriusXM Radio Note: lncludes a 6-mo subscription. service is not available in Alaska and rth pre paid lawaii. 582 5180.00 Tailgatg step ('//ith Tailgate Lift Assist)637 s345.00 Factory Invo'iped Accessories (FlA) shipped separately f installation om the vehicle for dealer n Bed Divider (req. 558 Boxlink TIVIj NA with 9( Load ing Ram ps) R Stowable 90D 5272.0o tl Tonneau Pickup Box Cover - Hard (NA with 9( Loading Ramps) Note: Tonneau cover does nc permanent sealfrom dust & moisture intrusion R Stowable : provide a 96X 5 916.00 u Tonneitu Pickup Box Cover - soft Folding (N Stowalcle Loading Ramps) Note: Tonneau cov( provide a prennanent seal from dust and moisture \ with 90R r does not ntrusion 967 s483.00 Custom AccEssories Pre-lnstalled I Dro p-in Bedliner 96P 5 32 3,oo n Red / Blue LF:D Warning Strobes - custom ac( installod; includes two (2) LED warning liShts visil side of stop light bar and two (2) LED lights visi lower wlndshield and hood (Driver side - Red / P; - Blue) Note: Not available with Amber LED Warning Stro essory, pre- le on either )le between ssenge r side )es 94s 94R s 667.00 tr Amber LED Warning Strobes - custom acc installed; includes two (2) LED Amber warning lig either side of stop light bar and two (2) LED Amber between lower windshield and hood Note: Not available with Red BIue LED Warning St :ssory, pre- ts visible on lights visible 'obes 94R 94S s621.00 Spray-in Bedliner 96W 5s48.00 n Stowable Loading Ramps (req. 558 Boxlink; NA t Divider, 96X Tonneau Pickup Box Cover - Hard or Pickup Box cover - Soft Folding) 'ith 90D Bed )6T To nneau 90R 5s48.00 lnt()nor T KeV lnterior Colors Black / Medium Earth Gray AG N/c Cloth 4Ol2OlA0 Front Seat (standard)N/c vinyl 40/24 I 40 Front-5eat N/c 5eat Color l Stone Gray D1 N/c I I Agate Black UM N/c t -1 Magnetic )7 N/C Blue Jeans N1_N/C r l Race lled PQ N/C Page 53 of 87 A4.Page 190 of 975 Licht"'lg ry"" Ingot Silver N6 N/A TI UX N/c oxford White G reen School Bus Yellow YZ N/c E]N/c PGR 5608 00 PMB 5608.00 PB1 5608.00 I wrtilG;6;i PE4 s608.oo Yellow PAT S6o8.oo lCther Powertrain Care 3 Year 100,000 Warranty 4x2 Gasoline Motor 5730.00 u Powertrain Care 3 Year 100,000 WarrantY 4x4 Gasoline Motor with Snow Plow PreP s 1,480.00 u Enginer ld le Minutes 5hut Down (N/A with reverse sensing) Duration-52s7 00 Full si;re Spz Spa re Tire t Deta iled cD De live ry M( {! \rth to-x ?9lete 9ptrol relete for pick Up _ Rcm Sho p Manual N/A N/A 529 5.00 r€: than 50 Miles 51s 0.00 ;; License_& ritl€ -_ M lrtS:_qUry9 Regular Cab 4xZ 6.5' Box I22.5" s1fg0o Se ri Ftc 518,999.00 Regular Cab 4x4 6.5' Box 122.5"FIE 53,400.00 Regulirr cab 4x2 8' Box 141" Regulrrr Cab 4x4 8' Box 141" Ftc 5285.00 FIE 53,68s.00-t . Supercab 4x2 6.5' Box 145" Supercab 4x4 6.5' Box 145" sr p"rC. b ETb- 161/ Suoercab 4x4 8' Box 163.7" Su perCrew 5.5'Box 145" xrc s2,804.00 XIE S s,o92.oo t-XIC s4,089,00 t-l XIE 57 ,377 .0O wtc (? qq1 00 SuperCrew 4x4 5.5' Box 145"WIE 57,690.00 Supercrew 4x2 6.5' Box 157"wlc 5s,490.00 Supercrew 4x4 6.5' Box 157"WIE 58,17s.00 I 3.31V6 PFDI with Auto Start-Stop & Flex Fuel Capacity 998 N/c n 2.71\i 6 EcoBoost with Auto Start-Stop - Standard on 4x2 with 157" or 163.7" WB 99P 5916.00 tl soL rls;,i-ft\rt" Stttt-Stop & Flex-Fuel capability standard on 4x4 viith 157" or 163.7 WB 3.51\/6 EcoBoost with Auto Start-stop 995 s 1,836.00 994 52,388.00 u 3.01\r'alve Start-Stop Electro nic Drive Mod E lectronic Driver Mod DOHN Power Stroke V6 Turbo Diesel B20 with Auto 6-Speed Automatic Transmission with Selectable es 3.31 L0-Speed Automatic Transmission with Selectable es 99r 54,5e6.00 lx 446 STD n 44G STD Page 54 of 87 A4.Page 191 of 975 Equ ipment Group L] -xL po*"r eoirDment Group REG CAB/OIHER 85A 5893.00/51077.00 4.2 " Prod ucl INCLUDED I\ ivity Screen with compass in instruffilent cluster t1014 N/C D(SYNC Enha Ente rta inme nced Voice Recognition Communications & nt System .{- Cn"rrrie Cr,-,t''tr _ s2P s 387.00 XL ChK)mel ppea rance Package 86A 5ss3.00 t FX4 ofr Roa F a ckage 55A S832.oo , cNG/Propare Gaseous Engine Prep Pack REG 5.01V-8 ENG 98G s289.00 Class l\/Traier H itch 538 S88.oo XL Chrcme/ppea ra nce Package 86A 5 5s 3.00 t_-"i FX4 0f1 Roa Frackage 554 s832.oo CN G/P ropa e Gaseous Engine Prep Pack REG 5.01V-8 ENG 98G s289,00 Class l\,/ Traier H itch 538 s88.00 Max Tra ile r ow Package 53C 51,192.00 t--'t 2.71V6 Eco.^ ^<i P1\/l^r.l Pr.LaoF )a\,1.2d P:. L.? oF 622 s691.00 He avy Duty 621 51,s60,00 ,Additional ()ptiol s (please list) Premium Care Ext. Warranty 6yrl75,000 Mile 4x2 s 1,690.00 t Pre m iLJmCire Ext. Warranty 7yr/75,000 Mile 4x2 51,9s0.00 Prem il mCire Ext. Warranty 6yr/75,000 Mile 4x4 s2,38s.00 I Premium ci re Ext. Warranty 7yr175,O00 Mile 4x4 s2,685.00 Wheel WellLlne rs s 195.00 M ud Ciua rd (,4 )519 s.00 Rust proofir 537s.oo U ndercoatiI s2so.00 CorneStro)es-LE D (4)589s.00 7.5 W€ster Plow- PRO (c , rq nn XLT PKG 30)A XLT PTI 30 (l oo7 nn X L-Eq u pm nl. Group 1014 S 1,891.00 XL-Sport AFpca ra n ce PKG 9713,00 Snow )efle:t()r s 2s 9.00 Ch ip K-.v (Kiv ontvt ( l's13 s.00 Extra Key -:CrB 5 29 s.00 Carpeing )L PKG $ 13e.00 __l SeatinS-XLt0/console/40 cloth 5272.00 SSV- Spec'aService Ve h icle PKG 40/Blank/40 BLl5 - Cros:Traffic Alert -XLT 5s43.oo (1 1c1 nnAdapl:veC se Control -XLT tJ ManuaiTet:."st9l9y-"i!l9l-' r' Ii l9I I" y Y'11." l - rt Ford Afterma rket aAv 5 364.00 542 s.00Remo:e St TI De let€eting XLT N/C 505,W Cft{rrJ6 c'rJr&L "J2(* Page 55 of 87 A4.Page 192 of 975 Please ent Agency Na Cc,ntact Phone Nu Purchase Total D Total lax D 'elive ry t P.O; & Tax ExemPt Le Roesch Ford C 333 W. Grand A Eensenville, lL l"lave Missed An Option, r with Vehicle lf,rder: merciallfruck Center I 106 Fhone: (630)279 0 Fax: (530)451-3 9 Contact: Brian K lduff Brian Kilduff bri nkilduff@roescht com Fred Seng freds ne(qrroesc ks.co Patti Ferrarini ife rini lease Contact Our Office 2777 Page 56 of 87 A4.Page 193 of 975 SUBURBAN PURCHASING } BOOPEBATIVE 2020 Ford Transit Full Sized Van Contract#150 Currie Motors Fleet \‘l('vJ People In do |§u»'incs:~\\ilh Visit our new website wwwocurriccormnercial‘com _.,m___ .so Order Cut -Off:TBD Contract #150 Page 57 of 87 A4.Page 194 of 975 SUBURBAN i'URCl|ASlNGl GOIIPEIIATIIIE Currie Motors Frankfort SPC Contract Winner Contract #150 2020 Ford Transit Full Sized Van Standard Package:$23,200.00 3 Year 36,000 Mile Limited Bumper to Bumper Warranty 5 Year 60,000 Powertrain Warranty Alternator —250—amp Auxiliary Fuel Pon Single Battery —70 amp-hours (Gas Only) Brakes —4-wheel ABS w/Improved Pads Fuel Tank —Capless fuel fill,25 U.S.gallons Horn —Single—noteelectric Steering ~EPAS Power Assist Front MacPherson-strut,stabilizer bar Rear Leaf springs.heavy-duty gas shock absorbers 235/65Rl6 BSW all-season (SRW) I95/75Rl6 BSW all-season (DRW) Wheels —16"steel FordPass Connect 4G Wi—FiModem Ful1—sizespare tire &wheel Front Bumper 4 Carbon Black w/‘lower valence Rear Bumper—Carbon Black Body Side Moldings —Carbon Black Sliding passenger-side Door Three Bar Grille w/Carbon Black surround Halogen head lamps with Black Trim Roof Marker Lamps —Included on dual rear—wheel models Center High Mount Stop Lamp (CHMSL) Short«Arm Dual Power Mirrors Tinted Glass _ Variable Windshield Wipers Air conditioning —AFrontonly Antenna —fender mounted AM/FM stereo,Bluetooth,Dual USB ports, 4’MFD 2 Front Speakers Cargo Area Tie Down Hooks Console —Sm.Center console with integrated shifter Auto locking Drive Away w/Crash Unlocking Power Equipment Group with Remote Keyless—Entry Front Vinyl Floor Covering Glove Box-Locking Instrumentation -Tachometer,fuel level and coolant temperature Inside Rearview Mirror (included with Rear Glass opt.) Front Dome Lamp with Map Lights and Theater Dim Rear Compartment Lighting Accessory Delay —30 minutes Power-point |2V,in instrument panel and center console Driver and front—passengermanual reclining Vinyl bucket seats with adjustable headrest.includes driver-side inboard armrest. Tilt &Telescoping steering wheel Step well pads —black plastic Sun visor-Vinyl Trim. Trim «_Passenger A-Pillar Grab Handle Headliner -front only Front Overhead Console (not included on low-roof) Driver and Passenger Airbags Passenger-side airbag cut-off switch Side Airbags Safety Canopy Side-Curtain air bags AdvanceTrac®w/Roll Stability Control”(RSC®) Forward Collision Warning Post Collison Braking Pre-Collision Assist with AEB Lane-KeepingSystem Tire Pressure Monitoring System (TPMS)‘ Hill Launch Assist Safety belts —3-point,all positions SOS Post Crash Alert Rearview camera with Trailer Assist 3.5L PFDi V-6 Motor l0-Speed Automatic Overdrive with Select Shift Rear Cargo LED Lamp Rear Door Cargo Lock Cylinder Rear Cargo Door Exit Handle Contract #150 Page 58 of 87 A4.Page 195 of 975 SPC SUBURBAN PURCHASING 000I’EBllT|llE VAN‘ Transit-I50 (GVWR:Van 8,600) L_l El Y Regular Wheelbase:Sliding Passenger—SideCargo—Door 130”$23,200.00 J EIY Long Wheelbase:Sliding Passenger—SideCargo-Door 148“$24,342.00 U E2Y Regular Wheelbase:Sliding Passenger—SideCargo-Door 130"-AWD $29,l95.00 J E2Y Long Wheelbase:Sliding Passenger—SideCargo—DoorI48“-AWD $30,337.00 Transit-250 (GVWR:9,000) RIY Regular Wheelbase:Sliding Passenger-Side Cargo-Door 130“$24,579.00YLongWheelbase:Sliding Passenger-Side Cargo-Door I48“$25,429.00 R2Y Regular Wheelbase:Sliding Passenger-Side Cargo-Door I30"-AWD $30,574.00 _DR2Y Long Wheelbase:Sliding Passenger—SideCargo-Door 148“-AWD $31,424.00 Transit—350 (GVWR:Van 9,500) WIY Regular Wheelbase:Sliding Passenger—SideCargo-Door 130"$26,032.00UWIYLongWheelbase:Sliding Passenger—SideCargo~Door 148”$27,174.00_ wzy Regular Wheelbase:Sliding Passenger-Side Cargo-Door 130”-AWD $32,027.00 ____Iwzy Long Wheelbase:Sliding Passenger—SideCargo-Door 148"-AWD $33,169.00 & Transit~150 (GVWR:Van 8,600) L EIC Regular Wheelbase:Sliding Passenger-Side Cargo-Door 130“$26,507.00 1:EIC Long Wheelbase:Sliding Passenger-Side Cargo—Door I48”$27,985.00 L_E2C Regular Wheelbase:Sliding Passenger—SideCargo-Door l30”—AWD S 32,502.00 L E2C Long Wheelbase:Sliding Passenger-Side Cargo-Door I48"—AWD S 33,980.00 Transit-250 (GVWR:9,000) U RIC Regular Wheelbase:Sliding Passenger—SideCargo~Door 130”$27,232.00 U RIC Long Wheelbase:Sliding Passenger-Side Cargo-Door 148"$28,7]l.00 I_|R2C Regular Wheelbase:Sliding Passenger-Side Cargo-Door I30"-AWD $33,227.00UR2CLongWheelbase:Sliding Passenger-Side Cargo—Door148"—AWD $34706.00 Transit-350 (GVWR:Van 9,500) LIW9C Regular Wheelbase:Sliding Passenger—SideCargo—Door I30“$28,757.00 U W9C Long Wheelbase:Sliding Passenger—SideCargo—Door 148“$29,899.00 tlwzc Regular Wheelbase:Sliding Passenger-Side Carg0—Door I30”-AWD $34,752.00 '|:lw2c Long Wheelbase:Sliding Passenger—SideCargo-Door 143"—AWD $35,394.00 Contract #150 Page 59 of 87 A4.Page 196 of 975 SPC SUBURBAN PURCHASING l}00PEIlllTlllE H1 HR V Transit-250 (GVWR:9,000) j RIX Long Wheelbase:Sliding Passenger-Side Carg0—Door 148“$30,342.00 RZX Long Wheelbase:Sliding Passenger-Side Cargo-Door l48“—AWD $36,337.00 |a R3X Long Wheelbase Extended-Length:Sliding Pass-Side Cargo-Door 148“EL $31,473.00 _|R3U Long Wheelbase Extended-Length:Sliding Pass-Side Cargo-Door |48”EL-AWD $37,468.00 Transit-350 (GVWR:Van 9,500/9,250 w/Diesel) WIX Long Wheelbase:Sliding Passenger-Side Cargo-Door 148"$31,530.00 l 2X Long Wheelbase:Sliding Pass-Side Cargo-Door 148"-AWD $37,525.00 0 3X Long Wheelbase Extended—Length:Sliding Pass»Side Cargo-Door |48“EL $32,661.00 , 3U Long Wheelbase Extended—Length:Sliding Pass-Side Carg0—Door l48”EL-AWD $38,656.00 Transit-350 HD DRW (GVWR:F4X/F4U 9950#-S4X/S4U l0,360#) E]F4X Long Wheelbase Extended-Length:Sliding Pass-Side Cargo-Door l48”EL $34,544.00 EMU Long Wheelbase Extended—Length:Sliding Pass-Side Cargo-Door |48"EL—AWD $40,539.00 ES4X Long Wheelbase Extended-Length:Sliding Pass—SideCargo-Door |48"EL $34,849.00 l S4U Long Wheelbase Extended—Length:Sliding Pass-Side Cargo-Door l48"EL-AWD $40,844.00 1 Contract #150 Page 60 of 87 A4.Page 197 of 975 SUBURBAN PURCHASING GOOPEIIATIVE Contract #150 P WERT F N 99G 3.5L EcoBoosi®V6.$1361.00 :|99A 2.0L EcoBlue Bi—TurboI-4 Diesel-includes Auto Start/Stop Technology,Dual HD Batteries (63E)PTC Heater,&SEIC capability.$3636.00 _ 98F E-85 Flex—FuelCapable.N/A with 3.5 V6 or 3.2 Diesel engines or on DRW models. 3%139.00 63C Dual Alternator (250 amps each)$769.00 63E Dual Heavy Duty Battery-70 amp-hours Glass Mat,Included with Diesel Engine $269.00363xBattery—Single Absorbed Glass Mat.Optional on Gas Engine.N/A with Diesel Engine 58 I 14.00 655 Extended Range Fuel Tanks-31 U.S.gallons (mid-ship)N/A with Regular Length $260.00 it 4lH Engine Block Heater -400W Rating $68.00 98D Manual Regen Initiation —Requires Diesel Engine $228.00 E 98E Manual Regen Initiation with Active Regen Inhibitor —Requires Diesel Engine $341.00 53K Modified Vehicle Wiring System —RequiresDual Batteries and HD Alternator $68.00 __61C Vehicle Maintenance Monitor $4100 98B Biodiesel Engine Prep Package-req.2.0L EcoBlue Bi-Turbo [-4 engine $286.00__52M Speed Limitation ~65—mphgoverned top speed.Fleet only.$72.00 L 52H Speed Limitation —70-mph governed top speed.Fleet only.$72.00 J:52N Speed Limitation —75-mph governed top speed.Fleet only.$72.00 53D Tow/Haul Mode with Trailer Wiring Provisions 35 269.00 67D Trailer Brake Controller-Requires Cruise Control and HD Trailer Tow or Tow/Haul Mode $368.00 85D Hom-Dual Note $19.00 Locking Differential $296.00 900 Push Down Manual Parking Brake—notavailable with I l0v Power Out Let $178.00 __94B Enhanced Active Park Assist-not available with extended length con?gurations $815.00 s 59A 60/40 Hinged Passenger-side Door (Low Roof‘)$N/C 59B Dual Sliding Side Cargo Doors—n/a on DRW and AWD models $673.00g942DaytimeRunningLamps(Fleet only)$41.00 43R Reverse Sensing System $269.00 545 Short Arm Mirror —Power.Manual-Folding Heated with Turn Signals $146.00 543 Long Arm Mirror —Power Non Telescopic N/A with BLIS $59.00 544 Long Arm Mirror -Power Heated Non Telescopic with Turn Signals.$201.00 65A Blind Spot Information System (BLIS)with Cross Traf?c Alert and Trailer Coverage $542.00 ?t Rear Bumper-Carbon Black with step (Low Root)$N/C 68]Extended Length Running Boards Not available with Dual Sliding Cargo-Doors -Diesel Motor 35 596.00 68H Running Board.Not available with Dual Sliding Side Cargo-Doors (Cul‘l)SIClCDOOl‘Location)$282.00l64H16”Steel with Full Wheel Cover (SRW).$32.00 16”Aluminum Wheel (SRW).N/A with 9.500 lbs.GVWR or greater.Includes Locking Lug $387.00 64S Nuts. E 5lA Delete ful|—size spare tire &wheel.Optional on Extended—lengthonly.$(107.00) Page 61 of 87 A4.Page 198 of 975 SPC SUBURBAN PURCHASING BDOPEBATIVE Contract #150 76D White DRW Package.Fleet Option only w/valid FIN code $32.00 91B Auto Lamp—IncludesWiper Activated Headlamps 515 32.00 64H Steel with Full Silver Wheel Cover.SRW only.Incl,with Exterior Upgrade Package (l8D)$32.00 52C Keyless—F.ntryPad.51%87.00 43B Back Up Alarm.$114.00 55D Front Fog Lamps $95.00 W‘6{~F1oorcovering -Vinyl,front and rear.Incl.in Interior Upgrade Pkg.and Load Area 19 223.00 Protection Package.Not available with Front/Rear Aux A/C and Heater (S7G)on Van.Wheel Well Cover and Rear/Side Scuff Plates are included as part of the rear vinyl floor covering. D 96C Interior Upgrade Package—I-‘ullvlleightPolypropylene Cargo Area Panels Vinyl,Front and Rcar(l6E)Short- Am1 Power,Manual-Folding Mirrors (541)when BLIS with Cross-traffic Alert and Trailer Coverage (65/\)is not $I306_O0 selected Vinyl Sun visor V\lIl'lIlluminated Vanity Mirror (Driver and Passenger)(85C)Dark Palazzo Gray Cloth,2-way manual Driver and 2-way manual Passenger t21L)Cruise Control (60C) 3 85C Vinyl Sun Visors with Illuminated Vanity Mirror (Driver and Passenger)Included and only $68.00 available with Audio Packs #21 (58X),#22 (58Y),#28 (584)on Low Roof Vans ?xer Keys:2 additional (4 total)with FOBs as 68.00 67E Large Center Console-Includes and Integrated shi?er ,a Dual Cup holder and additional 39 173-00 Storage area 62B MyKey®—Requires PATS (66P)and Cruise Control (60C).Includes Level I Instrument $4.00 Cluster.Not available with speed limiting options,AM/FM radio (Audio Packs 16,17. 18),radio delete or radio prep or FCSD remote start. I E 90C Power Inverter —12V to 110V.Requires Dual Heavy—Duty Batteries (6313).Not Available S 91.00 1 with Diesel Engine equipped with Seat Packs 21]and 21K M60BHeavy-Duty Cargo Flooring.Includes Heavy-Duty Rear Scuff Plate Kit.Not available with S 81500 Dual Sliding Side Cargo Doors,Dual Rear Wheels or Front/Rear Aux A/C D 67C Up ?tter Package-Includes:$555.00 0 High Capacity Up ?lter Switches 0 Large Center Console (671?) o Auxiliary Fuse Panel with High Spec Interface Connector (8715) 0 Dual AGM Batteries (63F.l o Modi?ed Vchiclc Wiring System (53K)I ]:|66C D—PillarAssist Handles.$55.00 D 575 Front/Rear Aux A C and F1eater(Drrver controlled)3;73390 I Req.Front and Rear Vinyl ?ooring.Heat is distributed from rear of front passenger seat.A/C is distributed from the rear of van MB Enhance Active Park Assist 3%815.00 _68B Remote Start-N/A with 2.0L EcoB|ue Diesel $451.00 Page 62 of 87 A4.Page 199 of 975 SPC SUBURBAN PURCHASING GOOPEIIATIIIE mix AM/FM stereo.Blue Tooth,Audio inputjack,Dual USB ports,SYNC 3 and 8"colored 373.00 multi—functiontouch screen 58Y AM/FM stereo,audio inputjack,8"MFD.Message Center,SYNC3,HD,and Sirius 592.00 XM Radio [I 584 AM/FM stereo,SYNC®3 with Navigation,8”color multi-function display,HD,I I I 1.00 Sirius XM®Satellite Radio,and Lane Departure Waming __]60D Adaptive Cruise Control-keeps consistent speed without having to work the brake or 687.00 accelerator pedal.Also maintains driver-inputted preset distances between vehicles ahead _|60C Cruise Control includes Adjustable Speed Limiting Device 296.00 Fro -Seating 210 Dark Palazzo Gray Vinyl STD J “L Dark Palazzo Gray Cloth 56.00 ”Ij 1 I M Ebony Cloth 56.00 J ZIQ Dark Palazzo Gray Cloth,I0-way power driver and I 0-way power passenger seats 901.00 E 1'R Ebony Cloth,I0-way power driver and l0-way power passenger seats 90 I .00 _I 3 I 5 Ebony Leather,I0-way power drivers and I0-way power passenger seats 1056.00 Contract #150 Page 63 of 87 A4.Page 200 of 975 SUBURBAN PURCHASING . GDOPEBATIVE Windows/Glass j l7A Fixed rear—doorglass 1%6800 17B Fixed rear-door glass and ?xed passenger—sidecargo-door glass $228.00 |7D Fixed Rear-Door Glass and Fixed Driver and Passenger Side Cargo-Door Glass.Requires 3;345.00 Dual Sliding Side Cargo—Doors“;(l7F Windows-A|l—Around,?xed.Not available with Dual Sliding Side Cargo-Doors.$4l0.00 :|92A High Strength Laminated Glass-Available with Windows All Around on Medium/High Roof Long Length Cargo Van.N/A with Dual Side Sliding Doors $1033.00 ‘E57N Rear-Window Defogger.Requires Window Package that include Fixed Rear-Door Glass $159.00 —__[92E Privacy Glass~lncludes Rear Window Defogger $501.00 PA TI N Exterior Upgrade Package $328.00 |8D Chrome Headlamp Trim,Chrome Grille and Grille Surround,16”Steel Wheel (Black E-coat)on SRW Models,I6"Steel Wheel on DRW Models.Full Wheel Covers (SRW Only) T Load Area Protection Package (Full Heights)RWB:360.00 96D Vinyl.Front and Rear ?ooring—includes complete rear Polypropylene Panels on Side LWB:442.00 Walls and doors.EL:523.00 I Heavy Duty Trailer Tow Package $442.00 53B Trailer Wiring Provisions,4—Pin/7-PinConnector,Electric Brake Controller Tap-in Capability, Relay system for backup/B+/running lights,Frame mounted hitch receiver,Tow/Haul Mode Extended Warranties 3 Year 100,000 Powertrain Care 39 895.00 3 Year 100,000 Base Care 3%l,495.00 Additional 0p_tions 4-comer LED Strobes $895.00 «Service Manual (CD Rom)$385.00 Delivery greater than 50 miles of dealership $185.00 Adrian racks &bins—Base Adrian Package —contact us for other available options 35 2,895.00 M-Plates &Title (Shipped)$203.00 Contract #150 Page 64 of 87 A4.Page 201 of 975 SPC SUBURBAN PURCHASING GBOPEBATIVE TRIM AV BILITY Interior Color __|Dark Palazzo Gray Vinyl 210 Dark Palazzo Gray Cloth 21L _J Ebony Cloth 21M Ebony Leather 21S Exterior Color Code ‘[:|School Bus Yellow BY N/C |_|Race Red PQ N/C Oxford White YZ N/C‘d Agate Black Metallic -UM $139.00 :1 Diffused Si|ver—FK s 139.00 Magnetic Metallic —.17 $139.00:5‘Kapoor Red~AW $139.00 Blue Jeans Metallic -NI $139.00ElngotSilverMetallic-UX $139.00 _:_]Green Gem Metallic —W6 15 139.00 Contract #150 Page 65 of 87 A4.Page 202 of 975 Title Name Title Address Title City Title Zip Code Contact Name Phone Number P.O.Number Fleet Identification Number Tax Exempt Number Total Do||arAmount Total Number ofUnits DeliveryAddress SUBURBAN PURCHASING GOIIPEIIATIIIE *Orders Require Signed Original Purchase Order and Tax Exempt Letter Submitted to: Currie Motors Fleet 1 0125 W Laraway Frankfort,IL 60423 PHONE:(815)464-9200 Tom Sullivan Cgrrig[lggt@gmgil,Qm Kristen De La Riva Flgg§§_grrig@_qmgiI,ggm *FIeet Status is accessible by registering at www.?eet.tord.com. Please provide FIN Code at time of order for you to track your order status.Title Corrections will be Billed Appropriate Assessed Fees by the Sec.of State.*Vehicles are ordered and built as indicated on this tab sheet only.No other forms will utilized to process orders. Contract #150 Page 66 of 87 A4.Page 203 of 975 K Charcoal Black w/Vinyl Rear N/C Charcoal Black w/Cloth Rear $58 Cl SLIBEBRBAN l’UR(’Hi5.SlN('$ BBOPEBATIIIE Please complete the following in its entirety. Title Information: Contact Name: Phone Number: Purchase Order Number: Ford FIN Code: Tax Exempt Number: Total Number of Units:L. Total Dollar Amount:?z,’70O ’l34‘—f0O Delivery Address: Orders require an original signed purchase order 8-tax exempt letter. Fleet status is accessible by registering at wvvw.?eet.ford.com. Currie Motors Commercial Center 10125 W.Laraway Road Frankfort,IL 60423 (815)464-9200 Kristen De La Riva f|eetcurrie@gmail.com Tom Sullivan curriefleet@gmail.com Page 67 of 87 A4.Page 204 of 975 /rvvvl<e/ SPC L SUBL’RBA\’PLIRCHASINU OIIBPEBATIVE 2020 Ford Utility Police Interceptor AWD Hybrid Contract#152 i ors Comecial Center Your Full Line Municipal Dealer “Nice People to do Business With” HYBRID STANDARD FOR 2020 MARK OPTION 99B FOR GASOLINE MOTOR ORDER CUT OFF MARCH 2020 Page 68 of 87 A4.Page 205 of 975 SUBLTRBAN Pl.lFl(7llASlN(3 [2l'l0PEllll 2020 Ford Utility Police Interceptor AWD Hybrid Contract #152 $35,259 MECHANICAL 3,3L Police-Calibrated V6 Direct-Injection Hybrid Engine System —Standard (Hybrid technology is optimal for performance and long days spent idling on the job) a AWD Drivetrain —Standard for enhanced handling precision and unsurpassed traction on wet or dry surfaces Transmission —10-speed automatic,police calibrated for maximum acceleration and faster closing speeds Lithium-Ion Battery Pack Brakes —Police calibrated high-performance regenerative braking system c 4-Wheel heavy-duty disc w/heavy-duty front and rear calipers o Brake Rotors ——large mass for high thermal capacity and calipers with large swept area. a Electric Power-Assist Steering (EPAS)-Heavy-Duty DC/DC converter —220-Amp (in lieu of alternator) H7 AGM Battery (Standard;800 CCA/80-amp) a cooling System —Heavy-duty,large high volume radiator, Engine oil cooler and transmission oil cooler n Engine Idle Hour Meter o Engine Hour Meter 0 Powertrain mounts —Heavy-Duty 50~State Emissions System INTERIORICOMFORT -Cargo Area —Spacious area for police equipment;Lithium- Ion Battery Pack does not intrude into the cargo area ocargo Hooks oclimale Control —Dual-Zone Electronic Automatic Temperature Control (DEATC) oDoor-Locks —Power —Rear-Door Handles and Locks Operable -Fixed Pedals (Driver Dead Pedal) -Floor —Flooring —Heavy-Duty Thermoplastic Elastomer oGlove Box —Locking/non-illuminated oGrab Handles -(1 —Front-passenger side,2-Rear) -Liftgate Release Switch located in overhead console (45 second timeout feature) -Lighting —Overhead Console —RedNVhite Task Lighting in ooverhead Console —3rd row overhead map light -Mirror —Day/night Rear View oParticulate Air Filter oPowerpoints —(1)First Row oRear-window Defrost ascuff Plates -Front &Rear aspeed (Cruise)Control «Speedometer —Calibrated (includes digital readout) osteering Wheel —Manual I Tilt,Urethane wheel ?nish w/Silver Painted Bezels with Speed Controls and 4-user configurable latching switches «Sun visors,color-keyed,non-illuminated INTERIORICOMFORT (CONTINUED) -Seats —1st Row Police Grade Cloth Trim,Dual Front Buckets with reduced bolsters —1st Row —Driver 6-way Powertrack (fore/aft.Up/down,tilt with manual recline,2- way manual lumbar)—1st Row —Passenger 2-way manual track (fore/aft.with manual recline)—Built-insteel intrusion plates in both driver/passenger seatbacks —2nd Row Vinyl, 35/30/35 Split Bench Seat (manual fold-?at,no tumble)— ?xed seat track ouniversal Top Tray —Center of I/P for mounting aftermarket equipment «Windows,Power,1-touch Up/Down Front Driver/Passenger-Side with disable feature EXTERIOR oAntenna,Roof—mountedCladding —Lower bodyside cladding MIC -Door Handles —Black (MIC) oExhaust True Dual (down-turned) oFront-Door-LockCylinders (Front Driverl Passengerl Liftgate) oGlass —2nd Row,Rear Quarter and Liftgate Privacy Glass oGri||e —Black (MIC) oHead|amps —Automatic,LED Low-and-High-Beam Note: Includes Front Headlamp I Police lnteroeptor Housing (with LED wig-wag feature)—Pre-drilled hole for side marker police use,does not include LED strobe,but includes LED wig-wag functionality (eliminates need to drill housing assemblies and provides LED wig-wag feature)—Pre- molded side warning LED holes with standard sealed capability (does not include LED installed lights) oLiftgate —Manual 1-Piece —Fixed Glass w/Door-Lock Cylinder -Mirrors —Black Caps (MIC),Power Electric Remote,Manual Folding with Integrated Spotter (integrated blind spot mirrors not included when equipped with BLIS®) ospare —Full size 18”Tire w/TPMS ospoiler -Painted Black Tailgate Handle —(MIC) .Tail lamps —LED oTires —255/60R18 A/S BSW -Wheel-Lip Molding —Black (MIC) -Wheels —18"x 8.0 painted black steel with wheel hub cover owindshield —Acoustic Laminated POLICE UPFIT FRIENDLY -Consistent 11-inch space between driver and passenger seats for aftermarket consoles (9~inch center console mounting plate) -Console mounting plate u Dash pass-thru opening for aftemnarket wiring.Headliner -Easy to service a Two (2)50 amp battery ground circuits —power distribution junction block (repositioned behind 2nd row seat floorboard). Page 69 of 87 A4.Page 206 of 975 SAFETYISECURITY HIGHLIGHTS o 75-mph Rear-impact Crash Tested Note:The fu||—size spare tire secured in the factory location is necessary to achieve po|ice—rated 75-mph rear impact crash- test performance attributes o AdvanceTrao®wlRSC®(Roll Stability Control”)police tuned gyroscopic sensors work seamlessly with the ABS a Rear Video Camera with Washer (standard) oAirbags,dual~stage driver &front-passenger,side seat, passenger—side knee,Roll Curtain Airbags and Safety Canopy® -Anti-Lock Brakes (ABS)with Traction Control Brakes - Police calibrated high—performanoe regenerative braking system uBelt-Minder®(Front Driverl Passenger) oChild-Safety Locks (capped) -Individual Tire Pressure Monitoring System (TPMS) -LATCH (Lower Anchors and Tethers for Children)system on rear outboard seat locations oseal Belts,Pretensioner/Energy-Management System w/adjustable height in 1st Row -SOS Post-Crash Alert System” WARRANTY o 3 Year/36,000 Miles Bumper!Bumper o 8 Year]100,000 Miles Hybrid Unique Components FUNCTIONAL -Audio —AM/FM I MP3 Capable I Clock I 4-speakers - Bluetooth®interface —4.2"Color LCD Screen Center»Stack "Smart Display"Note:Standard radio does not include USB Port or Aux.Audio input -Jack;Aux.Audio Input Jack requires SYNC 3® -Easy Fuel®Capless Fuel«FilIer oFord Telematicsm —lncludes Ford Modern and complimentary 2-year trial subscription -Front door tether straps (driver/passenger) «Power pigtail harness ¢Recovery Hooks;two in front and trailer bar in rear osimple Fleet Key (wlo microchip,easy to replace;4-keys) oTwo-way radio pre-wire uTwo (2)50 amp battery ground circuits —power distribution junction block (behind 2nd row passenger seat ?oorboard) owipers —Front Speed-Sensitive lntennittent;Rear Dual Speed Wiper POWERTRAIN CARE EXTENDED SERVICE PLAN o 5-year/100,000—mile Powertrain CARE Extended Service Plan (zero deductible)—Standard Page 70 of 87 A4.Page 207 of 975 El 99B 3.3L V6 TIVCT Gasoline Motor -$3,265 III 99C 3.0 V-6 EcoBoost Engine $751 El 41H Engine Block Heater $86 El 19K H8 AGM Battery (900 CCA/92 AMP)$104 $43D Dark Car Feature—Courtesy Lights lnoperative $24 El 942 Daytime Running Lights $42 El 17T Dome Lamp Red/White Cargo Area $49 El 51 R Spot Light Drivers Side LED Bu|b—Unity $375 El 51T Spot Light Drivers Side LED Bu|b—Whe|en $399 ‘H 518 Spot Light Dual LED Bu|bs—Unity $589 El 51V Spot Light Dual LED Bu|bs—Whe|en $632 El 51P Spot Lamp Prep Kit—Driver Side (does not include housing &$132 bulb) El 51W Spot Lamp Prep Kit—Dual Side (does not include housing &$266 bulb) El 21L Front Auxiliary Light Red/Blue $524 ‘E 60A Prewiring Grille Lamp,Siren,Speaker $49 El 63B Side Marker LED—Red/Blue—requires option 60A $276 El 63L Rear Quarter Glass Side Marker Lights—Red/Blue $546 F,87R Rearview Camera—lnc|udes Electrochromic Rearview Mirror N/C (replaces standard camera in center stack area) El 19V Rear Camera-On-Demand $218 [1 76P Pre-Collison Assist w/Pedestrian Detection $137 El 688 Police Perimeter Alert $641 El 68G Rear Door Handles lnoperable/Locks lnoperable $71 El 52F Hidden Door Lock Plunger w/Rear Door Handles lnoperable $153 I]16C 15‘&2"“Row Carpet Floor Covering (includes mats)$119 El 18D Global LocklUnlock (Disables AutoLock on Rear Hatch)$24 l'_‘l 87P Power Passenger Seat (8-Way)w/manual recline/lumbar $309 [1 85D Front Console Plate Delete N/C D 85R Rear Console Plate $42 El 90D Ballistic Door Pane|s—Leve|Ill Driver Front Only $1,506 El 90E Ballistic Door Pane|s—Leve|Ill Driver/Passenger Front $3,012 El 90F Ballistic Door Pane|s—Leve|IV Driver Front Only $2,294 El 90G Ballistic Door Pane|s——Leve|IV Driver/Passenger Front $4,588 l'_‘l 96W Front lnterior Windshield Warning Lights $1,087 El 96T Rear Spoiler Traffic Light $1,420 El 55B BLIS Blind Spot Monitoring (includes manual heated mirrors)$517 El 52T Class III Trailer Tow Light Package $76 at 549 Mirrors—Heated Sideview $58 Page 71 of 87 A4.Page 208 of 975 El 593 Perimeter Anti-Theft A|arm~—-(Requires Keyless 55F)$114 El 55F Keyless Entry—4 Fobs $322 Q’76R Reverse Sensing $261 ‘K Keyed Alike Code Please Specify Current Keyed $49 Alike Code El 65L 18”5 Spoke Full Face Wheel Covers w/Metal Clips $58 El 64E 18"Painted Aluminum Wheels $451 El 17A Aux Air Conditioning $579 El 16D Badge Delete N/C El 63V Cargo Storage Vault—includes lockable door/compartment light $232 El 60R Noise Suppression Bonds (Ground Straps)$95 El 18X 100 Watt Siren/Speaker (includes bracket &pigtail)$299 El 47A Engine Idle Control $385 III Rustproofing (Soundshield NIA)$395 El 4 Corner LED Strobes (aftermarket using 86T)$895 El CD—ROMService Manual $325 ‘K Delivery Greater than 50 Miles of Dealership $150 8’License &Title—-Municipal__Municipal Policei $203 El License &Tit|e—Passenger Plates $221 El Dealership Handled License Plate Transfer $95 E]Manufacturer's Statement of Origin (MSO)/Customer N/C completes their own license &title work for the municipality. Ci ESP Extended Warranty ExtraCare 5 Year/100,000 Miles $1,940 El ESP Extended Warranty BaseCare 3 Year/100,000 Miles $1.710 El ESP Extended Warranty PowerTrain 6 Year/100,000 Miles $1.795 El ESP Extended Warranty BaseCare 6 Year/100,000 Miles $1.850 El 67V Police Wire Harness Connector Kit——Front/RearFront—$176 2 male 4-pin connectors for siren,5 female 4-pin connectors for lighting/siren/speaker,4-pin lP connector for speakers,4-pin IP connector for siren controller connectivity,8- pin sealed connector,&14-pin IP connector Rear——2 male 4-pin connectors for siren,5 female 4-pin connectors for lighting/siren/speaker,4-pin IP connector for speakers,4-pin IP connector for siren controller connectivity,8- pin sealed connector,&14-pin IP connector El 66A Front Headlamp Lighting Solution—|nc|udes Base LED low $850 beam/halogen high beam w/wig-wag function,2 white LED side warning lights,wiring,LED lights included,controller not included (NIA wl 67H)Recommend using 67G or 67U El 65U Police Interior Upgrade Package—15‘&2”“row carpet floor $371 covering,rear cloth seats,center floor console less shifter- include console.Deletes standard console mounting plate.SYNC 3 (Enhanced Voice Recognition Communications and Entertainment System),4.2 Color LCD Screen Center Stack, Applink,&911 Assist (NIA wl 67G,67H,67U) Page 72 of 87 A4.Page 209 of 975 El 66C Rear Lighting Solution——|ncludes two backlit flashing LED $433 lights (mounted to inside liftgate glass),two liftgate flashing LED lights (NIA wl 67H El 66B Tail Lamp Lighting Solution—Recommend using Ultimate Wiring $408 Package (67U).Includes LED lights plus (2)rear integrated hemispheric light head white LED side warning lights in taillamps. LED lights only.Wiring and controller not included. R’86TTaillamp Housing On|y—lncludes pre-existing holes with $58 standard twist lock sealed capability,does not include LED lights (N/A wl 66B,67H) El 67U Ultimate Wiring Package—lnc|udes rear console mounting $533 plate (85R)—contours through 2"“row,channel for wiring,pre- wiring for grille LED lights,siren &speaker,wiring harness I/P to rear (overlay),2 light cab|es—supports up to 6 LED lights (engine compartment/grille),2 50 amp battery &ground circuits in RH rear quarter,1 10 amp siren/speaker circuit engine cargo area,rear hatch/cargo area wiring—supports up to 6 rear LED lights (NIA wl 65U,67G,67Ht El 67H Ready for the Road—A|l-in Complete Package—lnc|udes $3,415 Police Interceptor Packages 66A,66B,66C plus- o Whelen Cencom Light Controller o Whelen Concom Relay Center/Siren Amp wl Traffic Advisor 0 Light Controller/Relay Cencom Wiring 0 Grille LED Lights o 100 Watt Siren/Speaker o 9 l/O Digital Serial Cable (console to cargo) o Hidden Door Lock Plunger &Read Door Handles inoperable o Rear Console Mounting Plate (NIA wl 66A,66B,66C,67G,67U,65U) El BU Medium Brown Metallic N/C III E3 Arizona Beige Metallic Clearcoat N/C III E4 Vermillion Red N/C El FT Blue Metallic N/C El HG Smokestone Metallic N/C III J1 Kodiak Brown Metallic N/C El JL Dark Toreader Red Metallic N/C El JS iconic Silver Metallic N/C El KR Norsea Blue Metallic N/C El LK Dark Blue N/C El LM Royal Blue N/C El LN Light Blue Metallic N/C El TN Silver Grey Metallic N/C El UJ Sterling Grey Metallic N/C El UM Agate Black N/C El G Medium Titanium Metallic N/C£2 Oxford White N/C Page 73 of 87 A4.Page 210 of 975 III Charcoal Black w/Vinyl Rear N/C ?’Charcoal Black w/Cloth Rear $58 SLiBL.iRBA.\Pl§RC‘liASlN(§ GIIOPEBATIVE Please complete the following in its entirety. ?lTitleInformation:6/’*v>”°V Ur“4'—’~ Contact Name: Phone Number: Purchase Order Number: Ford FIN Code: Tax Exempt Number: Total Number of Units:'\ Total Dollar Amount:35,‘-V65 Delivery Address:2'},V3es,‘ Orders require an original signed purchase order &tax exempt letter. Fleet status is accessible by registering at www.?eet.ford.com. Currie Motors Commercial Center 10125 W.Laraway Road Frankfort,IL 60423 (815)464-9200 Kristen De La Riva fleetcurrie@gmai|.com Tom Sullivan currief|eet@gmail.com Page 74 of 87 A4.Page 211 of 975 SPC SUBt?RI3A?~«’PURCIIASINO IIIIIIPEIIIITIIIE 2020 Ford Utility Police Interceptor AWD Hybrid Contract #152 Curi ors ComercialCenter Your Full Line Municipal Dealer “Nice People to do Business With” HYBRID STANDARD FOR 2020 MARK OPTION 99B FOR GASOLINE MOTOR ORDER CUT OFF MARCH 2020 Page 75 of 87 A4.Page 212 of 975 $l.iBURl3AN PLiRCt{A§iN(2 BDPEBAII 2020 Ford Utility Police Interceptor AWD Hybrid Contract #152 $35,259 MECHANICAL 3.3L Police-Calibrated V6 Direct-Injection Hybrid Engine System —Standard (Hybrid technology is optimal for performance and long days spent idling on the job) o AWD Drivetrain —Standard for enhanced handling precision and unsurpassed traction on wet or dry surfaces Transmission —10-speed automatic,police calibrated for maximum acceleration and faster closing speeds Lithium—lonBattery Pack Brakes —Police calibrated high-performance regenerative braking system c 4-Wheel heavy—dutydisc w/heavy-duty front and rear calipers o Brake Rotors —large mass for high thermal capacity and calipers with large swept area. 0 Electric Power-Assist Steering (EPAS)—Heavy—Duty DC/DC converter —220-Amp (in lieu of alternator) H7 AGM Battery (Standard;800 CCA/80—amp) o Cooling System —Heavy—duty,large high volume radiator, Engine oil cooler and transmission oil cooler o Engine Idle Hour Meter o Engine Hour Meter -Powertrain mounts —Heavy-Duty 50-State Emissions System INTERIORICOMFORT o Cargo Area —Spacious area for police equipment;Lithium- Ion Battery Pack does not intrude into the cargo area -Cargo Hooks oclimate Control —Dual-Zone Electronic Automatic Temperature Control (DEATC) -Door-Locks —Power ——Rear-Door Handles and Locks Operable uFixed Pedals (Driver Dead Pedal) oFloor —Flooring —Heavy-Duty Thermoplastic Elastomer -Glove Box —Locking/non-illuminated oGrab Handles —(1 -I-'ront~passenger side,2-Rear) oLiftgate Release Switch located in overhead console (45 second timeout feature) oLighting —Overhead Console —-Red/\Nhite Task Lighting in ooverhead Console -3rd row overhead map light oMirror —Daylnight Rear View -Particulate Air Filter nPowerpoints -(1)First Row -Rear-window Defrost -Scuff Plates —Front &Rear ospeed (Cruise)Control «Speedometer —Calibrated (includes digital readout) osteering Wheel —Manual /Tilt,Urethane wheel finish w/Silver Painted Bezels with Speed Controls and 4~user configurable latching switches oSun visors,color-keyed,non-illuminated INTERIOR/COMFORT (CONTINUED) -Seats -—1st Row Police Grade Cloth Trim,Dual Front Buckets with reduced bolsters —1st Row —Driver 6-way Power track (fore/aft.Up/down,tilt with manual recline,2- way manual lumbar)—1st Row —Passenger 2-way manual track (fore/aft.with manual recline)—Built-in steel intrusion plates in both driver/passenger seatbacks —2nd Row Vinyl, 35/30/35 Split Bench Seat (manual fold-flat.no tumble)— fixed seat track oUniversal Top Tray —Center of I/P for mounting aftermarket equipment owindows,Power,1-touch Up/Down Front Driver/Passenger—Side with disable feature EXTERIOR oAntenna,Roof-mounted Cladding —Lower bodyside cladding MIC oDoor Handles -Black (MIC) oExhauSt True Dual (down-turned) oFront—Door-LockCylinders (Front Driverl Passengerl Liftgate) oGIass —2nd Row,Rear Quarter and Liftgate Privacy Glass oGri||e —Black (MIC) oHead|amps —Automatic,LED Low-and-High-Beam Note: Includes Front Headlamp I Police Interceptor Housing (with LED wig-wag feature)—Pre-drilled hole for side marker police use,does not include LED strobe.but includes LED wig-wag functionality (eliminates need to drill housing assemblies and provides LED wig-wag feature)—Pre- molded side warning LED holes with standard sealed capability (does not include LED installed lights) oLittgate —Manual 1—Piece—Fixed Glass w/Door-Lock Cylinder «Mirrors —Black Caps (MIC),Power Electric Remote,Manual Folding with Integrated Spotter (integrated blind spot mirrors not included when equipped with BLlS®) -Spare —Full size 18"Tire w/TPMS ospoiler -Painted Black Tailgate Handle —(MIC) .Tail lamps —LED oTires —255/GORI8A/S BSW owheel-Lip Molding —Black (MIC) owheels —18"x 8.0 painted black steel with wheel hub cover -Windshield —Acoustic Laminated POLICE UPFIT FRIENDLY -Consistent 11-inch space between driver and passenger seats for a?ermarket consoles (9-inch center console mounting plate) a Console mounting plate 0 Dash pass-thru opening for aftermarket wiring.Headliner —Easy to service a Two (2)50 amp battery ground circuits -power distribution junction block (repositioned behind 2nd row seat floorboard). Page 76 of 87 A4.Page 213 of 975 SAFETYISECURITY HIGHLIGHTS -75-mph Rear-impact Crash Tested Note:The full-size spare tire secured in the factory location is neoessary to achieve police-rated 75-mph rear impact crash- test performance attributes o AdvanceTrao®w/RSC®(Roll Stability Control”)police tuned gyroscopic sensors work seamlessly with the ABS o Rear Video Camera with Washer (standard) oAirbags,dual-stage driver &front-passenger,side seat, passenger-side knee,Roll Curtain Airbags and Safety Canopy® -Anti-Lock Brakes (ABS)with Traction Control Brakes — Police calibrated high-performance regenerative braking system cBe|t-Minder®(Front Driver!Passenger) achild-Safety Locks (capped) -Individual Tire Pressure Monitoring System (TPMS) -LATCH (Lower Anchors and Tethers for Children)system on rear outboard seat locations useat Belts.PretensionerIEnergy-Management System wladjustable height in 1st Row oSOS Post-Crash Alert System” WARRANTY o 3 Year I 36,000 Miles Bumper I Bumper-8 Year!100,000 Miles Hybrid Unique Components FUNCTIONAL -Audio —AMIFMI MP3 Capable I Clock I 4-speakers — B|uetooth®interface —4.2"Color LCD Screen Center-Stack "Smart Display"Note"Standard radio does not include USB Port or Aux.Audio Input oJack;Aux.Audio Input Jack requires SYNC 3® -Easy Fuel®Capless Fuel-Filler oFurd Telematicsm —Includes Ford Modern and complimentary 2-year trial subscription oFront door tether straps (driver/passenger) oPower pigtail harness oRecovery Hooks;two in front and trailer bar In rear -Simple Fleet Key (w/o microchip,easy to replace;4-keys) oTwo~way radio preAwire oTwo (2)50 amp battery ground circuits —power distribution junction block (behind 2nd row passenger seat ?oorboard) owipers —Front Speed-Sensitive Intermittent;Rear Dual Speed Wiper POWERTRAIN CARE EXTENDED SERVICE PLAN 0 5-year/100,000-mile Powenrain CARE Extended Service Plan (zero deductible)—Standard Page 77 of 87 A4.Page 214 of 975 ‘B’.99B 3.3L V-6 TIVCT Gasoline Motor -$3,265 El 990 3.0 V-6 EcoBoost Engine $751 El 41 H Engine Block Heater $86 El 19K H8 AGM Battery (900 CCA/92 AMP)$104 E‘43D Dark Car Feature—Courtesy Lights inoperative $24 El 942 Daytime Running Lights $42 I]17T Dome Lamp Red/White Cargo Area $49 3 51R Spot Light Drivers Side LED Bulb—Unity $375 El 51T Spot Light Drivers Side LED Bulb—Whelen $399 El 51S Spot Light Dual LED Bulbs-Unity $589 El 51V Spot Light Dual LED Bu|bs———Whe|en $632 El 51P Spot Lamp Prep Kit—Driver Side (does not include housing &$132 bulb) El 51W Spot Lamp Prep Kit—Dua|Side (does not include housing &$266 bulb) El 21L Front Auxiliary Light Red/Blue $524 ?60A Prewiring Grille Lamp,Siren,Speaker $49 El 638 Side Marker LED—Red/B|ue—requires option 60A $276 El 63L Rear Quarter Glass Side Marker Lights-——Red/Blue $546 (K 87R Rearview Camera—|nc|udes Electrochromic Rearview Mirror N/C (replaces standard camera in center stack area) El 19V Rear Camera-On-Demand $218 III 76P Pre-Collison Assist w/Pedestrian Detection $137 El 68B Police Perimeter Alert $641 El 68G Rear Door Handles inoperable/Locks lnoperable $71 [I]52P Hidden Door Lock Plunger w/Rear Door Handles inoperable $153 El 16C 15‘&2"“Row Carpet Floor Covering (includes mats)$119 El 18D Global Lock/Unlock (Disables AutoLock on Rear Hatch)$24 El 87P Power Passenger Seat (8—Way)wl manual recline/lumbar $309 [I]85D Front Console Plate Delete N/C El 85R Rear Console Plate $42 El 90D Ballistic Door Pane|s—Leve|lll Driver Front Only $1,506 Cl 90E BallisticDoor Pane|s—Leve|lll Driver/Passenger Front $3,012 I]90F Ballistic Door Pane|s——Leve|IV Driver Front Only $2,294 El 90G Ballistic Door Panels—Level lV Driver/Passenger Front $4,588 El 96W Front Interior Windshield Warning Lights $1,087 El 96T Rear Spoiler Traffic Light $1,420 D 55B BLIS Blind Spot Monitoring (includes manual heated mirrors)$517 El 52T Class Ill Trailer Tow Light Package $76 F 549 Mirrors—Heated Sideview $58 Page 78 of 87 A4.Page 215 of 975 covering,rear cloth seats,center floor console less shifter— include console.Deletes standard console mounting plate.SYNC 3 (Enhanced Voice Recognition Communications and Entertainment System),4.2 Color LCD Screen Center Stack, Applink,&911 Assist (NIA wl 67G,67H,67U) El 593 Perimeter Anti-Theft Alarm—(Requires Keyless 55F)$114?55F Keyless Entry-4 Fobs $322 ‘K.76R Reverse Sensing $261 X Keyed Alike Code Please Specify Current Keyed $49 Alike Code El 65L 18"5 Spoke Full Face Wheel Covers w/Metal Clips $58 III 64E 18”Painted Aluminum Wheels $451 El 17A Aux Air Conditioning $579 D 16D Badge Delete N/C D 63V Cargo Storage Vau|t—inc|udes lockable door/compartment light $232 El 60R Noise Suppression Bonds (Ground Straps)$95 El 18X 100 Watt Siren/Speaker (includes bracket &pigtail)$299 El 47A Engine Idle Control $385 El Rustproofing (Soundshield NIA)$395 El 4 Corner LED Strobes (aftermarket using 86T)$895 III CD-ROM Service Manual $325 E Delivery Greater than 50 Miles of Dealership $150 X License &Title—Municipal:Municipa|Po|ice_¥._$203 El License &Title~——PassengerPlates $221 El Dealership Handled License Plate Transfer $95 El Manufacturers Statement of Origin (MSO)/Customer N/C completes their own license &title work for the municipality. El ESP Extended Warranty ExtraCare 5 Year/100,000 Miles 51,940 E]ESP Extended Warranty BaseCare 3 Year/100,000 Miles $1.710 El ESP Extended Warranty PowerTrain 6 Year/100,000 Miles $1.795 D ESP Extended Warranty BaseCare 6 Year/100,000 Miles $1,850 El 67V Police Wire Harness Connector Kit—Front/Rear Front—$176 2 male 4-pin connectors for siren,5 female 4-pin connectors for lighting/siren/speaker,4-pin lP connector for speakers,4-pin IP connector for siren controller connectivity,8- pin sealed connector,&14-pin IP connector Rear—2 male 4-pin connectors for siren,5 female 4-pin connectors for lighting/siren/speaker,4-pin IP connector for speakers,4-pin lP connector for siren controller connectivity,8- pin sealed connector,8.14-pin IP connector El 66A Front Headlamp Lighting So|ution—lnc|udes Base LED low $850 beam/halogen high beam w/wig-wag function,2 white LED side warning lights,wiring,LED lights included,controller not included (NIA wl 67H)Recommend using 67G or 67U El 65U Police Interior Upgrade Package-1“&2"“row carpet floor $371 Page 79 of 87 A4.Page 216 of 975 El 66C Rear Lighting So|ution—lncludes two backlit flashing LED $433 lights (mounted to inside Iiftgate glass),two Iiftgate flashing LED lights (NIA wl 67H Cl 66B Tail Lamp Lighting So|ution—Recommend using Ultimate Wiring $408 Package (67U).Includes LED lights plus (2)rear integrated hemispheric light head white LED side warning lights in taillamps. LED lights only.Wiring and controller not included, X 86T Taillamp Housing Only—lnc|udes pre-existing holes with $58 standard twist lock sealed capability,does not include LED lights (NIA w/66B,67H) El 67U Ultimate Wiring Package—|nc|udes rear console mounting $533 plate (85R)—contours through 2”‘row,channel for wiring,pre- wiring for grille LED lights,siren &speaker,wiring harness I/P to rear (overlay),2 light cab|es—supports up to 6 LED lights (engine compartment/grille),2 50 amp battery &ground circuits in RH rear quarter,1 10 amp siren/speaker circuit engine cargo area,rear hatch/cargo area wiring—supports up to 6 rear LED lights (N/A wl 65U,67G,67H) I]67H Ready for the Road—All-in Complete Package-—lncludes $3,415 Police Interceptor Packages 66A,66B,66C plus- -Whelen Cencom Light Controller -Whelen Concom Relay Center/Siren Amp w/Traffic Advisor -Light Controller/Relay Cencom Wiring o Grille LED Lights 0 100 Watt Siren/Speaker -9 l/O Digital Serial Cable (console to cargo) 0 Hidden Door Lock Plunger &Read Door Handles inoperable o Rear Console Mounting Plate (NIA wl 66A,66B,66C,61G,67U,65U) El BU Medium Brown Metallic N/C El E3 Arizona Beige Metallic Clearcoat N/C El E4 Vermillion Red N/C El FT Blue Metallic N/C El HG Smokestone Metallic N/C [3 J1 Kodiak Brown Metallic N/C I3 JL Dark Toreader Red Metallic N/C El JS Iconic Silver Metallic N/C El KR Norsea Blue Metallic N/C Cl LK Dark Blue N/C El LM Royal Blue N/C El LN Light Blue Metallic N/C El TN Silver Grey Metallic N/C El UJ Sterling Grey Metallic N/C ‘E’UM Agate Black N/C El YG Medium Titanium Metallic N/C El YZ Oxford White N/C Page 80 of 87 A4.Page 217 of 975 Charcoal Black w/Vinyl Rear N/C RD Charcoal Black w/Cloth Rear $58 $UBL.’RBA.N l‘llR(‘l‘{ASlN(3 BGDPERATIVE Please complete the following in its entirety. Title Information: Contact Name: Phone Number: Purchase Order Number: Ford FIN Code: Tax Exempt Number: Total Number of Units: Total Dollar Amount:$;5§,°l5ID Delivery Address:—r 5’Y_7%W_f, Orders require an original signed purchase order &tax exempt letter. Fleet status is accessible by registering at www.?eet.ford.com. Currie Motors Commercial Center 10125 W.Laraway Road Frankfort,IL 60423 (815)464-9200 Kristen De La Riva f|eetcurrie@gmail.com Tom Sullivan curriefleet@gmail.com Page 81 of 87 A4.Page 218 of 975 U~l'+')~ SPC SUBl3RBA?\’l‘URClH\SlN(,3 GIIOPEIIATIIIE 2020 Ford Utility Police Interceptor AWD Hybrid Contract #152 Curietors ComercialCenter Your Full Line Municipal Dealer “Nice People to do Business With“ HYBRID STANDARD FOR 2020 MARK OPTION 99B FOR GASOLINE MOTOR ORDER CUT OFF MARCH 2020 Page 82 of 87 A4.Page 219 of 975 Eb 99B 3.3L V-6 TiVCT Gasoline Motor -$3,265 El 99C 3.0 V-6 EcoBoost Engine $751 El 41H Engine Block Heater $86 El 19K H8 AGM Battery (900 CCA/92 AMP)$104 5»43D Dark Car Feature—Courtesy Lights inoperative $24 El 942 Daytime Running Lights $42 El 17T Dome Lamp Red/\Nhite Cargo Area $49 El 51R Spot Light Drivers Side LED Buib——Unity $375 El 51T Spot Light Drivers Side LED Bulb—Whelen $399 III 518 Spot Light Dual LED Bu|bs—Unity $589 [I]51V Spot Light Dual LED Bu|bs—Whe|en $632 El 51P Spot Lamp Prep Kit—Driver Side (does not include housing &$132 bulb) D 51W Spot Lamp Prep Kit—Dua|Side (does not include housing &$266 bulb) El 21L Front Auxiliary Light Red/Blue $524 N 60A Prewiring Grille Lamp,Siren,Speaker $49 [I]63B Side Marker LED—Red/B|ue—-requires option 60A $276 El 63L Rear Quarter Glass Side Marker Lights—Red/Blue $546 Br 87R Rearview Camera—|ncludes Electrochromic Rearview Mirror N/C (replaces standard camera in center stack area) E]19V Rear Camera-On-Demand $218 El 76P Pre-Coilison Assist w/Pedestrian Detection $137 El 688 Police Perimeter Alert $641 Ci 68G Rear Door Handles inoperable/Locks inoperable $71 El 52P Hidden Door Lock Plunger wl Rear Door Handles inoperable $153 El 16C 15‘&2"“Row Carpet Floor Covering (includes mats)$119 El 18D Global Lock/Unlock (Disables AutoLock on Rear Hatch)$24 Li 87P Power Passenger Seat (8-Way)w/manual recline/lumbar $309 i'_'|85D Front Console Plate Delete N/C El 85R Rear Console Plate $42 El 90D Ballistic Door Panels—Level iii Driver Front Only $1,506 l'_'l 90E Ballistic Door Panels—Level Iii Driver/Passenger Front $3,012 El 90F Ballistic Door Panels—Level iV Driver Front Only $2,294 El 90G Ballistic Door Panels—Level IV Driver/Passenger Front $4,588 El 96W Front Interior Windshield Warning Lights $1 ,O87 El 96T Rear Spoiler Traffic Light $1,420 El 55B BLIS Blind Spot Monitoring (includes manual heated mirrors)$517 D 52T Class iii Trailer Tow Light Package $76E549Mirrors—Heated Sideview $58 Page 83 of 87 A4.Page 220 of 975 III 593 Perimeter Anti—TheftAlarm—(Requires Keyless 55F)$114 8.55F Keyless Entry—4 Fobs $322 ‘8 76R Reverse Sensing $261 '9:Keyed Alike Code Please Specify Current Keyed $49 Alike Code El 65L 18"5 Spoke Full Face Wheel Covers w/Metal Clips $58 ,Q’64E 18"Painted Aluminum Wheels $451 El 17A Aux Air Conditioning $579 El 16D Badge Delete N/C D 63V Cargo Storage Vault—includes lockable door/compartment light $232 D 60R Noise Suppression Bonds (Ground Straps)$95 El 18X 100 Watt Siren/Speaker (includes bracket &pigtail)$299 El 47A Engine Idle Control $385 El Rustproofing (Soundshield NIA)$395 El 4 Corner LED Strobes (aftermarket using 86T)$895 El CD-ROM Service Manual $325 5:Delivery Greater than 50 Miles of Dealership $150 S7 License &Tit|e—MunicipalLMunicipa|Po|ice___$203 [1 License &Tit|e—Passenger Plates $221 El Dealership Handled License Plate Transfer $95 El Manufacturer's Statement of Origin (MSO)/Customer N/C completes their own license &title work for the municipality. El ESP Extended Warranty ExtraCare 5 Year/100,000 Miles $1.940 El ESP Extended Warranty BaseCare 3 Year/100,000 Miles $1,710 El ESP Extended Warranty PowerTrain 6 Year/100,000 Miles $1.795 El ESP Extended Warranty BaseCare 6 Year/100,000 Miles $1,850 El 67V Police Wire Harness Connector Kit—Front/Rear Front—$176 2 male 4-pin connectors for siren,5 female 4-pin connectors for lighting/siren/speaker,4—pinIP connector for speakers,4-pin lP connector for siren controller connectivity,8- pin sealed connector,&14-pin IP connector Rear—2 male 4-pin connectors for siren,5 female 4-pin connectors for lighting/siren/speaker,4-pin IP connector for speakers,4-pin IP connector for siren controller connectivity,8- pin sealed connector,&14-pin lP connector El 66A Front Headlamp Lighting Solution—lncludes Base LED low $850 beam/halogen high beam wl wig-wag function,2 white LED side warning lights,wiring,LED lights included,controller not included (NIA wl 67H)Recommend usig 67G or 67U Police Interior Upgrade Package—1"&2"”row carpet floor $371 covering,rear cloth seats,center floor console less shifter- include console.Deletes standard console mounting plate.SYNC 3 (Enhanced Voice Recognition Communications and Entertainment System),4.2 Color LCD Screen Center Stack, Applink,&911 Assist (NIA wl 67G,67H,67U) Page 84 of 87 A4.Page 221 of 975 El 66C Rear Lighting Solution—lncludes two backlit flashing LED $433 lights (mounted to inside liftgate glass),two liftgate flashing LED lights (NIA w/67H El 66B Tail Lamp Lighting Solution—Recommend using Ultimate Wiring $408 Package (67U).includes LED lights plus (2)rear integrated hemispheric light head white LED side warning lights in taillamps. LED lights only.Wiringand controller not included.KSBTTaillamp Housing On|y—lnc|udes pre-existing holes with $58 standard twist lock sealed capability,does not include LED lights (NIA wl 66B,67H) El 67U Ultimate Wiring Package—lncludes rear console mounting $533 plate (B5R)—contours through 2”“row,channel for wiring,pre- wiring for grille LED lights,siren &speaker,wiring harness I/P to rear (overlay),2 light cab|es—supports up to 6 LED lights (engine compartment/grille),2 50 amp battery &ground circuits in RH rear quarter,1 10 amp siren/speaker circuit engine cargo area,rear hatch/cargo area wiring—supports up to 6 rear LED lights (NIA wl 65U,67G,67HL El 67H Ready for the Road—All-in Complete Package—lncludes $3,415 Police Interceptor Packages 66A,66B,660 plus—— -Whelen Cencom Light Controller -Whelen Concom Relay Center/Siren Amp wl Traffic Advisor -Light Controller/Relay Cencom Wiring o Grille LED Lights 0 100 Watt Sirenlspeaker -9 l/O Digital Serial Cable (console to cargo) -Hidden Door Lock Plunger &Read Door Handles inoperable -Rear Console Mounting Plate (NIA wl 66A,66B.66C,67G,67U,65U) El BU Medium Brown Metallic N/C El E3 Arizona Beige Metallic Clearcoat N/C El E4 Vermillion Red N/C El FT Blue Metallic N/C El HG Smokestone Metallic N/C El J1 Kodiak Brown Metallic N/C ?JL Dark Toreader Red Metallic N/C El .18 Iconic Silver Metallic N/C El KR Norsea Blue Metallic N/C El LK Dark Blue N/C El LM Royal Blue N/C El LN Light Blue Metallic N/C El TN Silver Grey Metallic N/C El UJ Sterling Grey Metallic N/C El UM Agate Black N/C El YG Medium Titanium Metallic N/C El YZ Oxford White N/C Page 85 of 87 A4.Page 222 of 975 SPC SUBURBA.N l’Léll(‘il/\?$IN(‘i MPEIIATIII 2020 Ford Utility Police Interceptor AWD Hybrid Contract #152 $35,259 MECHANICAL 3 3L Police-Calibrated V6 Direct-Injection Hybrid Engine System —Standard (Hybrid technology is optimal for performance and long days spent idling on the job) a AWD Drivetrain —Standard for enhanced handling precision and unsurpassed traction on wet or dry surfaces Transmission —10-speed automatic.police calibrated for maximum acceleration and faster closing speeds Lithium-Ion Battery Pack Brakes —Police calibrated high-performance regenerative braking system c 4-Wheel heavy-duty disc w/heavy-duty front and rear calipers o Brake Rotors —large mass for high thermal capacity and calipers with large swept area. -Electric Power-Assist Steering (EPAS)—Heavy-Duty DC/DC converter —220-Amp (in lieu of alternator) H7 AGM Battery (Standard;800 CCA/80-amp) 0 Cooling System —Heavy-duty,large high volume radiator. Engine oil cooler and transmission oil cooler -Engine Idle Hour Meter o Engine Hour Meter 0 Powertrain mounts —Heavy-Duty 50-State Emissions System INTERIORICOMFORT o Cargo Area —Spacious area for police equipment;Lithium- Ion Battery Pack does not intrude into the cargo area oCargo Hooks oclimate Control —Dual-Zone Electronic Automatic Temperature Control (DEATC) oDoor-Locks —Power —Rear-Door Handles and Locks Operable oFixed Pedals (Driver Dead Pedal) -Floor —Flooring —Heavy-Duty Thermoplastic Elastomer -Glove Box —Lockinglnon-illuminated nGrab Handles —(1 —Front-passenger side,2-Rear) oLiftgate Release Switch located in overhead console (45 second timeout feature) uLighting —Overhead Console —RedNVl'iiteTask Lighting in ooverhead Console —-3rd row overhead map light oMirror —Daylnight Rear View oParticuIate Air Filter oPowerpoinls —(1)First Row oRear-window Defrost uscuff Plates —Front &Rear ospeed (Cruise)Control -speedometer —Calibrated (includes digital readout) asteering Wheel -Manual I Tilt,Urethane wheel finish w/Silver Painted Bezels with Speed Controls and 4-user configurable latching switches osunvisors,color-keyed,non-illuminated INTERIORICOMFORT (CONTINUED) -Seats —-1st Row Police Grade Cloth Trim,Dual Front Buckets with reduced bolsters —1st Row —Driver 6-way Power track (fore/aft.Up/down,tilt with manual recline,2- way manual lumbar)—1st Row —Passenger 2-way manual track (fore/aft.with manual recline)—Built-in steel intrusion plates in both driver/passenger seatbacks —2nd Row Vinyl, 35/30/35 Split Bench Seat (manual fold-?at,no tumble)— fixed seat track ouniversal Top Tray —Center of I/P for mounting aftermarket equipment owindows,Power,1-touch Up/Down Front Driver/Passenger-Side with disable feature EXTERIOR oAntenna,Roof-mounted Cladding —Lower bodyside cladding MIC oDoor Handles -Black (MIC) oExhaust True Dual (down-turned) «Front-Door-Lock Cylinders (Front Driver I Passenger I Liftgate) oGlass —2nd Row,Rear Quarter and Liftgate Privacy Glass oGril|e —Black (MIC) oHeadlamps —Automatic.LED Low-and-High-Beam Note: Includes Front Headlamp I Police Interceptor Housing (with LED wig-wag feature)—Pre-drilled hole for side marker police use,does not include LED strobe,but includes LED wig-wag functionality (eliminates need to drill housing assemblies and provides LED wig-wag feature)-—Pre- molded side warning LED holes with standard sealed capability (does not include LED installed lights) -Liftgate —Manual 1-Piece —Fixed Glass w/Door-Lock Cylinder oMirrors —Black Caps (MIC),Power Electric Remote,Manual Folding with Integrated Spotter (integrated blind spot mirrors not included when equipped with BL|S®) -Spare —Full size 18"Tire w/TPMS «Spoiler —Painted Black Tailgate Handle —(MIC) -Tail lamps —LED oTires —255/60R18 AIS BSW -Wheel-Lip Molding —Black (MIC) oWheels —18"x 8.0 painted black steel with wheel hub cover -Windshield —Acoustic Laminated POLICE UPFIT FRIENDLY o Consistent 11-inch space between driver and passenger seats for a?emnarket consoles (9-inch center console mounting plate) a Console mounting plate -Dash pass-thru opening for aftermarket wiring.Headliner -Easy to service -Two (2)50 amp battery ground circuits —power distribution junction block (repositioned behind 2nd row seat floorboard) Page 86 of 87 A4.Page 223 of 975 SAFETYISECURITYHIGHLIGHTS o 75-mph Rear-impact Crash Tested Note:The full-size spare tire secured in the factory location is necessary to achieve police-rated 75~mph rear impact crash~ test performance attributes-AdvanceTrac®w/RSC®(Roll Stability Control”)police tuned gyroscopic sensors work seamlessly with the ABS o Rear Video Camera with Washer (standard) -Airbags,dual-stage driver &front-passenger,side seat, passenger-side knee,Roll Curtain Airbags and Safety Canopy® oAnti-LockBrakes (ABS)with Traction Control Brakes — Police calibrated high-performance regenerative braking system oBelt-Minder®(Front Driver I Passenger) oChild~Safety Locks (capped) «Individual Tire Pressure Monitoring System (TPMS) oLATCH (Lower Anchors and Tethers for Children)system on rear outboard seat locations oSeat Belts,Pretensioner/Energy-Management System w/adjustable height in 1st Row oSOS Post-Crash Alert System“ WARRANTY o 3 Year/36,000 Miles Bumper/Bumper o 8 Year!100,000 Miles Hybrid Unique Components FUNCTIONAL -Audio —-AM/FM /MP3 Capable /Clock I 4-speakers — B|uetooth®interface —4.2"Color LCD Screen Center-Stack "Smart Display"Note:Standard radio does not include USB Port or Aux.Audio Input oJack;Aux,Audio Input Jack requires SYNC 3® -Easy Fuel®Capless Fuel-Filler oFord Telematicsm —Includes Ford Modem and complimentary 2-year trial subscription oFront door tether straps (driverlpassenger) oPower pigtail harness oRecovery Hooks;two in front and trailer bar in rear -Simple Fleet Key (w/o microchip,easy to replace;4—keys) oTwo-way radio pre-wire oTwo (2)50 amp battery ground circuits —power distribution junction block (behind 2nd row passenger seat floorboard) -Wipers —Front Speed-Sensitive Intermittent;Rear Dual Speed Wiper POWERTRAIN CARE EXTENDED SERVICE PLAN -5-year/1 00.000-mile Powertrain CARE Extended Service Plan (zero deductible)—Standard Page 87 of 87 A4.Page 224 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Darrell King, Water Production Bureau Chief CC: David D. Stoneback, Public Works Agency Director Subject: Approval of the Purchase of Neptune 360 Software as a Service (SaaS) from Water Resources, Inc. Date: December 9, 2019 Recommended Action: Staff solea to Manager City execute authorize Council City recommends the -source agreement with Water Resources Inc. (390 Sadler Ave., Elgin, IL) for the period of January 1, 2020 to December 31, 2022 to provide the Neptune 360 Software as a Service (SaaS) in the not-to-exceed amount of $73,440. Funding Source: Funding is provided by the Water Production Bureau Water Other Ope rations Business Unit (Account 510.40.4225.62340), which has a FY 2020 budget request of $373,300. Council Action: For Action Summary: The onsite hosted Neptune N_SIGHT Plus module works in conjunction with the City's Automatic Meter Information (AMI) and Utility Billing systems to provide data for advanced analytics. This assists staff with data analysis, decision-making and with pushing information to the appropriate staff person. The software analyzes the customer's usage profile data to resolve disputes, and it acts on immediate priority alarms to more proactively address leaks. The annual fee for the first 5 years was $12,800/ year. The City began payment in 2014; the five year agreement concluded in 2018. For 2019, the City switched to paying for the annual maintenance fees on a year-by-year basis. The 2019 fees totaled $16,750.00. The following table represents the annual fees expe nses for the on-site hosted N_SIGHT Plus module since 2014: 2014 2015 2016 2017 2018 2019 Total $12,800 $12,800 $12,800 $12,800 $12,800 $16,750 $80,750 A5.Page 225 of 975 This year, Neptune informed staff that the Neptune N_SIGHT Plus module is being phased out during 2020 and being replaced by the subscription-based Neptune 360 SaaS. A subscription-based solution will free the City from having to host and update the softw are or worry about server maintenance and data security. It is widely acknowledged that the water sector is an attractive target for both physical and online assaults. Ransomware attacks on cities and utilities are happening regularly, and a cloud-based SaaS solution can provide greater security than on-premise servers. When data is stored in the cloud, it is backed by a large-scale data center, with staff dedicated to identifying, deterring, and combating these threats. Neptune partners with Amazon Web Services for the data hosting services for its Neptune 360 Software. Amazon Web Services (AWS) utilizes multiple redundant data centers located throughout the continental United States.Software versions are tested before release to check for exploitable vulnerabilities such as unsanitized inputs susceptible to cyber attacks. Along with added security, SaaS solutions offer a higher level of convenience and support to utilities. The software is hosted and managed by a third party, with no installation require d. All that’s needed is an Internet browser to log on, and utilities are able to access their data anywhere, at any time. Utilities can be confident that their data is accessible 24/7 without having to supply the resource to monitor and maintain it. SaaS a lso removes the burden of implementing disaster recovery plans, leaving the coordination and resolution of such situations to the data center. The following table represents the Neptune 360 SaaS annual subscription fees: Year 1 (2020) Year 2 (2021) Year 3 (2022) Regular Price $28,800 $28,800 $28,800 Percent Discount 30% 15% 0% Final Price $20,160 $24,480 $28,800 Total 3 Year Cost $73,440 The fees above waive the standard setup fees of $6,500. There will also be no annual software maintenance fees with Neptune 360 SaaS, which represents a savings of $2,050 per year. Four hours of remote or onsite training provided by Water Resources is also included in the pricing listed above. Page 2 of 2 A5.Page 226 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Luke Stowe, Interim Administrative Services Director CC: Michael Rivera, Interim Parking Manager Subject: Approval of Parking Garage Rate Increases Date: December 9, 2019 Recommended Action: Staff requests City Council approval of amended rates at the three City-owned parking garages effective February 1, 2020, due to the State of Illinois implementing a new parking tax. Proposed increases include raising the monthly permit rates by $5 to $10, and hourly rates by $1 with the first hour remaining free. Council Action: For Action Summary: The State has recently passed a new parking tax at the rate of 6% on all daily parking and 9% on monthly parking. Municipalities are exempt from the tax only if the parking is self - managed; however, the City currently has a third -party (SP+) manage its three garages. Therefore, City garages will be liable to this new tax. On-street parking will not be subject to the tax as it is operated directly by the City. Staff will continue to promote the parking garages, where parking rates have remained the same for many years. First hour and Sundays will remain free. Sherman Garage monthly permits will continue to be charged at a higher price as the facility becomes near capacity during most of its hours. It is estimated that the new State tax will cost the City an additional $300,000-$400,000 on top of the County tax already being assessed to all of the City’s parking over $4.00 (surface lots, garages, long-term on-street parking, etc.). Staff recommends the following amendments to the parking garage rates: Transient/Hourly Rates: Transient/Hourly parking rates would slightly increase based on the timed intervals shown below. A6.Page 227 of 975 Proposed rates for 2020 are: Hours Current Rates Proposed Rates 0-1 Hour FREE FREE 1-2 hours $2 $3 2-3 hours $4 $5 3-5 hours $5 $6 5-8 hours $10 (5-12hrs) $10 - new breakdown of hours 8-12 X $12 - new breakdown of hours 12-24 hours $16 $18 On-street rates increase to $4 for 2 hours on January 1, 2020, and the garage rate for the same time period would only be $3. Parkers would still realize savings in a tiered demand - based structure at the garages, as well as receive other amenities provided in the garage rather than on-street parking (security, covered structure, etc.). Monthly Garage Rate Options: A $5 - $10 increase to Parking Garage monthly usage fees: • Sherman Garage from $125 to $130 monthly. • Church and Maple garages monthly fee would increase from $110 to $115. • Downtown Evanston Employee Monthly Rate (Rooftop): $50 to $60. Long-Term Planning Staff requests that City Council begin discussions on the future of the Church Street Garage. When reviewing year to date revenue figures and data for the three garages, it is apparent that Church Street Garage performs less than the City sees from the other facilities. The total year-to-date revenue at Church is approximately half of what is made at Maple Garage, and a third of what is made at Sherman Garage. When broken down by only transient revenue, Church only made 37.5% of Maple and only 26% of Sherman. The number of monthly parkers so far this year are: Maple at 11,626, Sherman at 10,508 and Church at 3,917. The numbers show that Church does not operate as well as the other two facilities. It would be prudent for the City to begin discussing whether it would be beneficial to sell the Church Street Garage. In addition, staff would like City Council to consider moving to self -management of the parking garages. A new one-year contract with SP+ (with two 1-year options to renew) was approved at the November 25 City Council meeting. However, throughout the RFP process, staff was transparent that conversion to self-managing was a possibility, and have started to implement changes that will help with a potential transition in the next year or two. It is estimated that self managing may yield savings up to $400,000 per year in management contract savings and an additional $300,000 per year in Stat e parking tax savings. Staff will return to the Council in 2020 with a more detailed proposal if there is general direction to further study this option. Page 2 of 2 A6.Page 228 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Demitrous Cook, Police Chief CC: Luke Stowe, Interim Administrative Services Director Subject: Approval of One-Year Contract with Phoenix Security to Provide 2 Security Guards for the Lorraine Morton Civic Center Date: December 9, 2019 Recommended Action: Staff recommends City Council authorize the City Manager to enter into a one -year contract consistent with the terms of Phoenix Security’s proposal for 2 security guards. The security guards will work staggered shifts at the Lorraine Morton Civic Center during the hours of 8:00 a.m. until 5:00 p.m. and 12:00 p.m. until 8:00 p.m. Monday through Friday providing cover age during normal working hours and during night meetings that take place in the Civic Center. The cost will be approximately $113,400 for 2 guards at $29.50 an hour. The contract will take effect January 2, 2020. Staff will check-in with Phoenix quarterly to ensure the City’s needs are being met. Funding Source: Funding will be from City Manager’s Office Service Agreements Fund (Account 100.15.1505.62509) in the FY 2020 budget. Council Action: For Action Summary: The age and condition of the Civic Center limit the ability to centralize service entries and exits and monitor activity. City Council has previously discussed adding two security guards to assist. One will be tasked with monitoring the entrance with the most foot traffic on the first floor by the 311 desk, while the other will monitor the rest of the building. By offering the staggered schedule, one guard will be able to take a break while the other is on duty, and it will allow for a longer schedule providing more coverage during regular hours and night meetings. A7.Page 229 of 975 The Evanston Public Library directly employs four unarmed Security Monitors to provide security coverage at the Main Library location 72 hours per week, with some coverage of the Chicago Avenue/Main Street branch. One Security Monitor is employed full-time with benefits governed by the AFCSME agreement, and three work part-time with pro-rated benefits. This position is grade A16 with a wage range of $17.99 - $23.06 per hour. There are two options for security service at the Civic Center: First, the City can hire on a fully trained member of the Evanston Police Department for security of the Civic Center. This would ensure the City has full control over the actions of the security guard. This option would require the Chief and the Union’s approval. Once approved, a price may be negotiated. A typical permanent security guard position with this option would cost roughly $40-$50 per hour. The second option is to hire an outside company to p rovide the service. A review of security companies for quotes determined: a. Phoenix Security is based out of Skokie and run by a retired Evanston Police Officer. Phoenix Security hires retired police officers as well as other local Evanston residents. They have been providing security to District 65 for the past 25 years. The armed security guards are $29.50 per hour. The contract with Phoenix Security will be done on a yearly basis. Communication can take place through Evanston PD radios with authorization from the Evanston Police Department, as well as through a cell phone. b. Titan Security is based out of Chicago. Titan Security does security for Millennium Park and Maggie Daley Park. Titan Security came to the Civic Center to do a walkthrough of the building, and sent a well-planned proposal. They will require radios and an officer will be on site to patrol all five floors of the Civic Center. This will cost the city roughly $55,510.63 yearly; the City will be paying the unarmed the security guard about $15 an hour without purchasing any new equipment. The equipment suggested includes a tour system software license, smart phone and radios. The radios will be distributed around the Civic Center and will give direct access to the employees and the security guard. This equipment will be an extra $3,175.63 monthly. The rate of an armed security guard is $42 per hour. After a review of these options, staff recommends Phoenix Security. This company offers the City the best price for security guards and stated they will try to provide a guard who is an Evanston resident or a retired Evanston Police Officer who has knowledge of the City. Phoenix plainbe officer security the prefer would City the that informed been has - clothed/business attire with no visible weapon. Legislative History: This item was held at the September 9, 2019 City Council until after discussion in Executive Session. Attachments: Phoenix Security Quote Page 2 of 51 A7.Page 230 of 975 Titan Security Proposal Page 3 of 51 A7.Page 231 of 975 Page 4 of 51A7.Page 232 of 975 Page 5 of 51A7.Page 233 of 975 Page 6 of 51A7.Page 234 of 975 Page 7 of 51A7.Page 235 of 975 Page 8 of 51A7.Page 236 of 975 Page 9 of 51A7.Page 237 of 975 ”A Top Guarding Company” as published by Security Magazine Proposal for Security Services at Morton Civic Center Requested by City of Evanston Submitted by Titan Security Services, Inc. Page 10 of 51 A7.Page 238 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com July 18, 2019 Susanne Hall City of Evanston 2100 Ridge Ave. Evanston, IL 60201 Dear Susanne, Thank you for the opportunity to demonstrate why Titan Security Services, Inc. (“Titan”) is The City of Evanston’s best choice to provide security services at Morton Civic Center We take great pride in our achievement as one of the largest privately held security organizations in the Chicagoland area – our home town. Our strong foundation and client focused approach will allow us to take part in making Morton Civic Center a memorable and safe place to work. Titan has the talent and experience to deliver the highest level of customer service. Our deep bench of professional supervisors and managers and our 24/7 proprietary security operations center located in the Chicagoland area allow us to respond to the needs of your building and ensure the highest level of customer satisfaction. I look forward to discussing our company and Morton Civic Center. It is our hope that Titan will progress to the next step in your evaluation process. We welcome the opportunity to formally present our company, its experience and qualifications. Sincerely, Dave S. Pack President Page 11 of 51 A7.Page 239 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com Section I – Qualifications of Titan Security Services, Inc. Section II – Pricing Page 12 of 51 A7.Page 240 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com Section I – Qualifications of Titan Security Services, Inc. Page 13 of 51 A7.Page 241 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com TABLE OF CONTENTS A. Company Organization 1. Overview ....................................................................................................................... 1 2. Company Organization Chart ....................................................................................... 2 3. Titan’s Culture ............................................................................................................... 3 4. Senior Management Biographies .................................................................................. 4 5. Organizational Chart for Morton Civic Center ............................................................... 7 B. Experience 1. Overview ....................................................................................................................... 8 2. Relevant Experience ..................................................................................................... 9 C. 24/7 Oversight, Support, and Emergency Preparedness 1. Operations Model ........................................................................................................ 10 1.1 Operations ............................................................................................................ 10 1.2 Supervision & Support .......................................................................................... 10 1.3 Scheduling & Payroll ............................................................................................ 12 1.4 24/7 Security Operation Center ............................................................................ 13 2. Emergency Response ................................................................................................. 14 2.1 Overview ............................................................................................................... 14 2.2 Emergency Response Plans & Capabilities ......................................................... 14 D. Transition Plan 1. Overview ..................................................................................................................... 15 2. Example Transition Timeline ....................................................................................... 15 E. Hiring, Employee Retention, and Backup Support 1. Hiring Procedures and Criteria ..................................................................................... 16 2. Retention Methods........................................................................................................ 18 3. Trained Back-up Staff ................................................................................................... 19 F. Training 1. Overview ....................................................................................................................... 20 2. Customer Service Training ........................................................................................... 21 3. Additional Training Topics ............................................................................................ 21 4. On-Going/Annual In-Service Training........................................................................... 21 5. Continuous Testing Process ......................................................................................... 22 6. Sample Learning Plan .................................................................................................. 22 7. Building Staff & Tenant Training Programs .................................................................. 23 G. Reporting, Quality Assurance, and Key Performance Indicators 1. Reporting and Quality Assurance ................................................................................. 24 1.1 Overview ............................................................................................................... 24 1.2 Security services .................................................................................................. 24 1.3 Supervisory Staff .................................................................................................. 25 1.4 Clients ................................................................................................................... 25 2. Key Performance Indicators ......................................................................................... 26 H. Other Services 1. Security Systems Integration ........................................................................................ 27 2. Assessment and Consulting Services .......................................................................... 27 Page 14 of 51 A7.Page 242 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com I. Other Information 1. Why Titan Security Group? .......................................................................................... 29 2. Certificates and Licenses ............................................................................................. 30 Page 15 of 51 A7.Page 243 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 1 A. COMPANY ORGANIZATION 1. Overview Your Security Is Our Business Titan Security Services, Inc. (“Titan”) is a leading Chicago-based privately-held security services provider. We provide our clients with flexible, customized security solutions and superior customer service. Our approach combines traditional security staffing with electronic security systems to provide integrated and efficient, customized security solutions from a single source. Started in 1994, Titan is one of the largest regional security enterprises in the Chicagoland area. Our solid financial foundation allows us to keep pace with the ever-evolving needs of today’s business environments. We continue to research and invest in the latest security solutions in order to provide (i) more efficient security staffing models, (ii) more robust and flexible training programs, and (iii) more consistent reporting and quality assurance functions, while maintaining our 24/7 experienced active supervision and centralized service model. Headquartered in the Chicago Loop, Titan’s branch offices are strategically located in the Chicago suburbs to serve our clients throughout the Chicagoland area. Titan possesses a DISCIPLINE FREE record with the Illinois Division of Professional Regulation. Training certifications are offered through our proprietary class room training organization On-Guard Training Academy. Titan strives to provide our clients with efficient security solutions, personalized customer service and unmatched value. Titan is prepared to provide: Qualified replacement officers and backup staff; Robust and customizable training programs; Active management, 24/7 over-site and support, and emergency response; Dedicated transition team to ensure a smooth transition; Customized quality assurance and reporting programs; Uniforms meeting preferences in colors and quality; Relevant references, and; A comprehensive insurance program. Page 16 of 51 A7.Page 244 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 2 2. Company Organization Chart Single Source Expertise Titan Security Group is comprised of two affiliated entities: Titan Security Services, Inc., which offers security staffing for properties of every type in the Chicagoland area and; Titan Electronics, Inc., which provides electronic security system installation and service. The following Company Organization Chart illustrates Titan Security Group’s operations. ChairmanDavid E. Pack Security Services Chicago Operations Suburban Operations Account Management Quality Assurance & Control Site Procedures & Manuals Scheduling Field Supervision Trained Back-UpResponse Officers 24 / 7Dispatch Personnel & Recruitment On-Guard Training Academy Uniforms Security Systems Integration & Monitoring Mark Apel Operations Project Management Installation Technicians Network Specialists Service Technicians Customer Service & Purchasing Finance & Administration Key Performance Indicators Accounting Payroll Administrative Staff Business Development New Account Activity Marketing & Promotion PresidentDave S. Pack Page 17 of 51 A7.Page 245 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 3 3. Titan’s Culture Titan’s mission is to provide best-in-class service to our clients. This starts by identifying and hiring the right team members for each property. We ensure best-in-class service is delivered by providing real-time 24/7 support to both our customer contacts (our external clients) and our team members (our internal clients). This mission is driven throughout Titan’s organization and culture. We have established a culture of mutual respect between all team members at Titan. As illustrated in the graphic below, we believe that by properly supporting our team members in the field, they will perform their job at a high level, thus supporting our clients, and our clients will then support Titan through referrals and contract renewals. We challenge our managers and supervisors every day to be leaders to ensure that the expectations of our external and internal clients are fully met and exceeded. Page 18 of 51 A7.Page 246 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 4 4. Senior Management Biographies Our Active Management Team has over 200 Years of Combined Experience in Security-related Industries 4.1 David E. Pack – Chairman, Titan Security Group Chairman of Titan Security, David E. Pack, has been in the security business for over three decades. David’s goal for Titan was to provide customized security services to clients throughout the Chicagoland area. After 35 successful years as CEO, Titan is one of the largest privately- owned security companies throughout the Chicagoland area. David continually strives to provide the highest quality of security services, and his achievements have been nationally recognized, as Titan has been ranked as one of the top 25 security firms nationwide. David is a board member of the IDFPR Private Security Board and the Illinois Security Professionals Association Board, as well as a member of the American Society for Industrial Security Operations’ (ASIS) Security Services Counsel, Associated Detectives of Chicago, and member of the BOMA/Chicago Emergency Preparedness Committee. He received his degree from MacMurray College, and is a certified Private Alarm Contractor, as well as an Illinois Private Security Contractor, and holds a Locksmith license. 4.2 Dave S. Pack – President & CEO, Titan Security Group As Chief Executive Officer and President, Dave S. Pack, plays an intricate role in all aspects of Titan’s operation. He focuses on achieving operational excellence by attracting and retaining the best-of-the-best in security operations to join the Titan team. Dave furthers Titan’s success through creating and maintaining well-established client relations, oversight of management decisions, strategic analysis of the performance of all Titan-related entities, and continuously building Titan Security as an organization that represents pure excellence. Dave has been with Titan since 2010, and is an Alum of the University of Dayton, where he earned his B.S. degree in Accounting and Finance. Before joining Titan, Dave was a Sr. Manager in Ernst & Young’s Transaction Advisory Services. While there, he was responsible for providing financial advice for private equity buyers, as well as both strategic buyers and sellers. Dave is an active member of the BOMA/Chicago Security Committee, AICPA, and the Illinois CPA society. He holds his CPA license and is Titan’s facilitator for all branches of management. 4.3 Senad Mangafic – Senior VP of Operations, Titan Security Services In his role as Vice President of Operations, Senad Mangafic, is responsible for the oversight and delivery of Titan’s residential security staffing services. Client and team member satisfaction are Senad’s primary responsibilities. Additional Senad leads a team of account and operations managers to support our residential security staffing services. Senad is also oversees Titan’s 24/7 Security Operations Center and Titan’s remote security services. Senad has over 10 years of experience in the security industry and is essential to Titan’s “Best-In-Class” Service. Before joining with Titan, Senad was a Branch Manager for a national security services provider, where he was responsible for the performance of a specific portfolio of accounts. Senad is a member of ASIS (American Society for Industrial Security) and was the membership chairman for the North Shore Chapter. Page 19 of 51 A7.Page 247 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 5 4.4 Mark Apel – President, Titan Electronics Mark Apel, has been with Titan since August of 1995 and has over 35 years of experience with integrated electronics and security systems. Mark leads Titan’s primary electronic security offerings including design build projects and security consulting engagements. In his role, Mark works directly with Titan’s clients to ensure that security-related design concepts will realize our client’s strategic vision and meet the specific needs of each property. During these engagements, Mark and his team will introduce products and ideas regarding system design and will analyze and provide security specific design drawings. Prior to joining Titan, Mark worked in a team-oriented approach in which he designed, installed, and maintained electronic security systems for several firms throughout the U.S. and North America. Mark earned his BA degree in Business Administration at the University of Illinois Urbana-Champaign Business of Commerce, and is licensed by the State of Illinois as an Alarm Contractor. 4.5 Ray Pohl – Director of Training & Development, Titan Security Services Director of Training and Development, Ray Pohl, is responsible for the development and execution of Titan’s training curriculum. Ray regulates and assesses our current and future training needs, develops and implements training plans, leads tenant training seminars, and promotes top-notch security training for our clients and their staff. Ray brought over 30 years of experience in the security industry to Titan, when he joined our team in December of 2016. Prior to working at Titan, Ray was a Regional Specialty Trainer for a national security provider, where he was responsible for oversight of the training tactics used for staff members in over twenty (20) different states. Ray has also served as a security consultant, site supervisor, and trainer for a security and investigation company. Ray has received two leadership awards from The John Buck Management company, and has provided training services for several Fortune 100 corporations. Ray is a Certified Protection Instructor, and is certified as a Non-Violent Crisis Intervention Instructor. Ray’s strong work ethic and vast experience in the security training field has helped mold Titan clients and staff into highly knowledgeable and safety prepared individuals. 4.6 Tom Henkey – Director of Emergency Management, Titan Security Services Titan’s Director of Emergency Management, Tom Henkey, has over 8 years of experience in the emergency management field. Tom is responsible for implementing detailed risk and vulnerability assessments, as well as creating site-specific emergency operations plans. He composes emergency quick-reference guides and specialized training materials to provide clients with security references and assure that they are prepared for handling an emergency situation. Prior to joining Titan, Tom was a Senior Emergency Management Coordinator for the City of Chicago, where he was responsible for disaster planning, physical-security, infrastructure, transportation, and antiterrorism analysis. He also served as the Director of Protection Services for the Art Institute of Chicago, ensuring the safety of over 1.5 million annual visitors and a multi-billion dollar art collection. Tom is a Certified Emergency Manager (CEM), a Certified Institutional Protection Manager (CIPM II), and holds undergraduate degrees from St. Louis University and a Master’s Degree in Emergency and Disaster Management from American Military University. He is the author of Urban Emergency Management, a textbook/handbook published by Elsevier in 2017. Page 20 of 51 A7.Page 248 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 6 Tom’s emergency management skills have been influential in keeping Titan clients and employees prepared for emergency situations. 4.7 Kim Casano – Director of Human Resources, Titan Security Services As Director of Human Resources, Kim Casano, is responsible for a variety of different tasks, including but not limited to, oversight of the day-to-day activities of Titan’s HR department, employee hiring, applicant tracking, employee counseling and orientation, policy development, union grievances, and much more. Kim is an essential part of Titan’s overall structure, as she aids in promoting and maintaining an enjoyable work environment at Titan. Prior to joining Titan in January of 2011, Kim earned a degree in social work from Northeastern University. In December 2015, Kim obtained a Professional in Human Resources (PHR) certification and has continued as an active member of the Society for Human Resource Management. Kim’s background in HR and strong employee retention methods, have furthered Titan’s success with hiring qualified candidates, and ensuring a welcoming work environment for all employees. Page 21 of 51 A7.Page 249 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 7 5. Organizational Chart for Morton Civic Center Active Management Support Titan’s Account Manager will work with Morton Civic Center’s management team to maintain and improve the security program at Morton Civic Center. Titan’s services by working with their support team including scheduling, managers, and field supervisors. Titan will also deploy active senior leadership and subject matter experts to ensure a consistent high level delivery of service. Mobile Field Inspectors Recruiting Business Development Beth Goolsby Accounting Payroll Administrative Staff Morton Civic Center’s Door Staff HR Generalist Director of HR Kim Casano President Dave Pack Security Operations Manager Morton Civic Center’s Management Team SVP of Operations Senad Mangafic Operations Manager Post Orders and Training Post Orders Quality Assurance Manager David Neu Training Director of Training & Development Ray Pohl Page 22 of 51 A7.Page 250 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 8 B. EXPERIENCE 1. Overview Titan schedules approximately 55,000 hours per week (HPW) and employs over 1,600 security staff. The graph below illustrates Titan’s security staffing operations by market segment. Titan’s primary experience consists of Class A commercial and residential properties. In addition to security staffing, Titan Security Group’s service offerings include security consulting, emergency preparedness response planning and training, investigations, and all aspects of security systems technology including digital CCTV, electronic access control and all types of alarms. Commercial High Rise Residential / Door Staff Civic Industrial Retail Mixed Use / Other Page 23 of 51 A7.Page 251 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 9 2. Relevant Experience Loyala Center for Health at Oakbrook Terrace 1S224 &1S260 Summit Avenue Oakbrook Terrace, IL 60181 Shand Morahan Paza 1007 Church Street Evanston, IL 60201 909 Davis Street Evanston, IL 60201 Page 24 of 51 A7.Page 252 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 10 C. 24/7 OVERSIGHT SUPPORT, AND EMERGENCY RESPONSE 1. Operations Model 1.1 Operations The Operations Department is the heart of Titan’s staffing offering. Titan’s operations model will support the property in several areas including staff supervision and discipline, scheduling, payroll, 24/7 emergency response and dispatch services, and training. This approach allows your staff to focus on security and customer service, not administrative functions. 1.2 Supervision and Support No staffing program could survive without effective supervision and support of its Door Staff. Titan places a very strong emphasis on supervision throughout the company. Within the system at Morton Civic Center are the Titan’s Operations Manager, Titan’s Account Manager, and Field Supervisors. Operations Manager: The Operations Manager is charged with the day-to-day oversight of your property and its staff. Their oversight includes but is not limited to scheduling, non-worked time administration, uniform adjustments, and coordinating emergency staffing and response. Along with the Account Manager, the Operations Manager will address schedule changes, call-offs, or post assignments for that property. Account Manager: Your Account Manager is your single point of contact for Titan Security Group. The Account Manager is charged with the oversight of your property and its security staff and is held responsible for the overall quality of service for your account. Our operations model provides your Account Manager the tools and resources to be successful. The Account Manager is responsible for addressing any and all client concerns and will be the single point of contact at Titan. Their authority and oversight will include but is not limited to hiring/firing decisions, maintaining service level agreements, site inspections, uniform adjustments, disciplines, and union grievances. Additionally, they will focus on coaching and developing your supervisors and staff and supporting the team. The Account Manager and the Titan operations team will work with Morton Civic Center to outline a mutually agreed upon escalation policy and process to ensure issues are addressed timely and appropriately. Executive Support: A member of Titan’s Senior Leadership team will be actively involved to ensure best-in-class service is consistently provided. Page 25 of 51 A7.Page 253 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 11 Field Supervisors: Field Supervisors are our first line of quality assurance and emergency response. They will complete random and unannounced field inspections at all client sites. These inspections can be used to provide refresher training, to communicate information from our home office, to carry out disciplinary measures, or to communicate with afterhours client contacts. Titan utilizes customized mobile field inspection reporting directly on a smartphone. These reports include photos and signatures and can be distributed automatically via email. The following is an example of a customized inspection report: Page 26 of 51 A7.Page 254 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 12 1.3 Scheduling and Payroll Titan utilizes a web-based system that incorporates financial, workforce, and operational management into one system. A schedule for security staff assigned at Morton Civic Center will be developed by Titan’s operations staff. Titan’s Account Manager and Titan’s operations staff is always available to support the sites with scheduling decisions. A schedule must: Cover all contracted hours Allow only trained and approved officers to be assigned to the facility Take into consideration the availability of the security staff Take into consideration that as little overtime as possible is scheduled to control cost When making schedules, we take great care in selecting your staff and/or back-up support. The staff must have been approved to work the site and trained for that particular post and must match the qualifications for that position. Staff are checked into our web-based scheduling system on a real-time basis via telephone. Sign- in sheets may be used to verify hours worked. Titan pays their employees on a bi-weekly basis. All employees are paid every other Friday. All payroll records are maintained at the Titan Office. If staff feel that there is a problem with their payroll, they need only to call or stop by our office and their concern will be addressed immediately. An example schedule in our web-based system can be seen below. Page 27 of 51 A7.Page 255 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 13 As part of the web-based system, Staff can review their schedule, their personal information and print their pay stubs via smartphone or web portal. In addition, the Operations Manager and Account Manager will have access to this information for their staff and be able to manage daily schedule adjustments via smartphone or web portal. 1.4 24/7 Security Operation Center Titan operates its own 24/7 Security Operation Center (SOC) to support our staff and clients. Our SOC operators process all telephone and radio calls from the field after normal business hours. Our phone is always answered by an experienced security professional prepared to resolve any security issue and provide your building and staff with optimal support. Our SOC, located in Chicago, is operated by Titan employees that will know your properties, your staff, and your procedures. Page 28 of 51 A7.Page 256 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 14 2. Emergency Response 2.1 Overview To properly support our clients and ensure best-in-class service and resources at our locations, Titan maintains relationships with many public sector agencies in the Chicagoland area including the Chicago Police Department, Fire Department, Department of Homeland Security, FBI, and Chicago’s Office of Emergency Management and Response. In addition, Titan’s senior management team maintains roles in various state, local, and national organizations to maintain continued professional education requirements, to oversee the direction of the industry in the State of Illinois, to recruit, and to maintain a professional network of peers, service providers, and public sector partners in the security industry. Organizations that Titan team members currently hold positions with include but are not limited to: Board member of the State of Illinois Department of Financial and Professional Regulation Private Security Board Vice-Chair of the BOMA/Chicago Preparedness Committee Board Member of the Illinois Security Professionals Association Member of ASIS Security Services Council Former Senior Emergency Management Coordinator for OEMC Certified Emergency Manager Certified Instructor Non-violent Crisis Intervention 2.2 Emergency Response Plans & Capabilities We will coordinate with your properties to create and implement an annual emergency procedures training session. This course can be documented with a written or on-line test. All security manuals and emergency response materials will be continuously updated. The following is a sample schedule of Emergency Preparedness and Response Initiatives including the development, practice, and implementation of Emergency Plans. Q’s 1,2,3 or 4 Q1 Q2 Q3 Q4 Conduct on-site evacuation and shelter in place drills for building tenants, security, engineering, and management teams Develop and implement property specific emergency response plans using standard templates Provide a quarterly training session for all staff to reiterate policy, procedure, and protocols Conduct tabletop exercises with management, engineering, and Security staff team members to develop best practices and familiarity with response protocols Conduct situational drills on site with staff practicing emergency response techniques and protocols Titan is also prepared to provide the following support: Redundant operations to provide support through the Chicagoland area Trained back-up personnel, 24/7 field supervision, and 24/7 scheduling/dispatch services Titan’s scheduling, billing and payroll, Human Resources and communications systems are all web-based and can be utilized from any location Page 29 of 51 A7.Page 257 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 15 D. TRANSITION PLAN 1. Overview Titan’s experience in account transitions and start ups is unique and widespread including projects such as Chicago’s tourist attractions and civic centers, a network of medical health care facilities, Class A commercial portfolios, bank and financial institutions, and Residential buildings. Additionally, several of our team members have headed up security projects for disaster relief and civil unrest. To ensure a seamless transition, Titan will dedicate an implementation team for Morton Civic Center. Your Account Manager will spearhead the transition process. Also, Kim Casano, Director of HR, Senad Mangafic, Senior VP of Operations and the Titan scheduling team will assist in providing resources and support. The resources and support may include but is not limited to processing applications and related paperwork, ensuring all staff are provided with the correct uniforms, and assisting with any questions from the team. Dave Pack, President, will oversee the quality assurance measures and provide support as needed and be your key point of contact for contract related matters. Post orders will be assembled by a subject matter expert and will be updated in real time to reflect current events and site policies and procedures. Titan’s implementation packet utilizes best practices learned from previous challenging start ups and transitions. 2. Example Transition Timeline 30-45 Days Scheduled:Completed: Implementation Meetings with Client Interview Current Personnel Uniform Sizing and Ordering Management and Supervisory Orientation Review Post Instructions with Client 25 26 27 28 29 302312 Notes 16 31 Site Orientation Session 4 1 Days 17 18 19 20 21 22 Security Officer Site Specific Training Account Start Date 8 Selection of New Personnel Site Supervisor Selection Contract Executed Client Form / Vision Updated Prepare Base Line Schedule 2 3 Develop Site Training Program 2491011131415567 Estimated Transition Time Line: Task/Action 1 Page 30 of 51 A7.Page 258 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 16 E. HIRING, EMPLOYEE RETENTION, AND BACKUP SUPPORT 1. Hiring Procedures and Criteria Superior service starts with hiring the right people for our clients. Titan invests considerable resources in the recruitment and selection of staff including on-line applicant screening, phone screening, multiple interviews by HR and operational staff, background checks, drug testing, and client feedback. Titan actively recruits through veteran organizations, department of labor groups, and secondary education facilities to identify outstanding candidates. Titan’s expectations of our staff include: Take Pride and ownership in their position and the building Enhance the lobby experience Look sharp and be dressed in full uniform Review post orders and training Be comfortable in their position and duties Know how to respond in an emergency In 2017, Titan was recognized by The American Legion as the Employer of the Year for distinguished cooperation with The American Legion Economic Commission in the promotion of a program for training, counseling, and employment of veterans. The following is a summary of our hiring process. Before the Interview All applicants seeking employment with Titan are required to fill out a pre-employment application. This application is screened to make certain that the applicant meets the following minimum hiring standards: Residency, legal status per INS requirements No criminal convictions, excluding minor traffic violations, etc. Identification verification Information on the highest level of education completed, including professional development and other coursework—must possess a high school diploma or GED equivalent Ability to read, write, and verbally communicate proficiently in the English language Has proof of age, a minimum of 18 years old Means to contact employee Other criterion that is reviewed includes the applicant’s prior experience, work history, references, availability, desired compensation, computer literacy, training, and status of state licensure. Page 31 of 51 A7.Page 259 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 17 The First Interview When an applicant proceeds beyond the screening process, Titan’s Human Resources Department conducts an initial interview to determine if the candidate demonstrates satisfactory standards in appearance, demeanor, attitude, personality, and maturity. This interview is also used to verify the following: Current Permanent Employee Registration Card or eligibility to obtain one Verification of State required training Appropriate work history and experience Can accommodate Titan’s schedules Availability of satisfactory transportation to the site Background and Drug Screening If the Human Resource team identifies a valuable candidate after the first interview Titan conducts the following: Drug Testing — All applicants are tested for drug use. If any use is detected and cannot be explained by prescription, the applicant will be excluded from employment. Criminal History Check — Titan is an approved Illinois State Police “LiveScan” electronic fingerprinting user. All applicants without a valid PERC card issued by the State of Illinois Department of Financial and Professional Regulation are fingerprinted electronically at Titan’s offices and State Police and FBI criminal history background checks are conducted. If employees already have a PERC, Titan will research fingerprint results online to verify the information. Background Check – Titan partners with a third party provider to perform multi-county and multi-state background checks for all new hires. This background check verifies applicants’ social security numbers and addresses and provides county-level background information based on the applicant’s residency for the past ten (10) years. The Second Interview Once the pre-employment steps are successfully completed, the applicant continues through Titan’s hiring process as follows: Review of Technical, Customer Service and Management Skills — Applicants will undergo an additional review process to include technical testing, computer literacy, communication, and leadership skills. Site Interview — If applicable, the applicant is scheduled for a site interview with the supervisor for sustainability. This includes shift and post suitability and specific client requirements. The Site Supervisor must approve an applicant’s suitability. Pre-Assignment Client Review (if applicable) — A representative of the property will have the opportunity to discuss with Titan Security Group all candidates under consideration for their facility and meet the candidates, if requested. Formal Job Offer — If the property representative(s) accept the applicant, s/he will be made an offer of employment. All paperwork is processed and uniforms are issued. All promotions and new hires will have the approval of the appropriate property representative(s). Page 32 of 51 A7.Page 260 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 18 Please note that Titan actively supports equal employment opportunity. Titan pledges to a program and a policy of nondiscrimination in compliance with federal, state & local law and Presidential Executive Order 11246, as amended. Titan will recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, handicap, disability, age, national origin, disabled veteran status and Vietnam era veteran status, to the extent protected by law. Hiring and promotional decisions are in accord with the principles of equal employment opportunity and impose only those requirements that are job related or do not have an adverse impact. Titan will ensure that all personnel actions such as compensation, benefits, company-sponsored training, promotion, transfer, demotion, termination, layoff and social recreation programs will be administered without regards to protected group status. Consistent with the Americans with Disabilities Act and the sensitive nature of the services performed by Titan officers, Titan will provide reasonable accommodation to the known physical or mental limitations of an otherwise qualified but disabled employee or applicant. 2. Retention Methods We believe that employee retention begins at the recruiting stage. We work to ensure the employees we hire know they are valued and part of our success. We do this through the extensive training they receive, generous pay structure, and good benefits. We also conduct site-based recognition programs such as officer rewards programs to increase employee motivation including: Staff Member of the Month — This program is designed to distinguish excellence by Staff Members and Supervisors throughout Titan’s entire portfolio. The winners are recommended by Titan Management, Clients, and Field Supervisors and receive cash awards. The officers and supervisors names will be displayed on a plaque at Titan’s corporate offices. Above & Beyond Awards — This award is given to an officer or supervisor who has gone above the call of duty. Referral Bonus — This program is designed to reward employee referrals. If an applicant is hired and they are employed for a period of six months, the employee that referred them to Titan Security Group will receive a cash bonus. Shoe Program – This program is designed to assist our staff in purchasing the proper footwear for their positions. Titan offers payroll deductions for slip resistant shoes for $30.00 every 12 months. Commuter Benefit Program – This program is designed to provide our staff a way to pay for public transit usage with pre-tax dollars. Our historical turnover of personnel is significantly lower than the industry averages. Our investment in our employees yields loyalty and client satisfaction. We will work closely with you to develop recognition programs specific to your building in order to encourage the behaviors most important for that site. Page 33 of 51 A7.Page 261 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 19 3. Trained Back-up Staff Titan employs a permanent group of professionals identified as Response Officers to efficiently serve our clients back-up and fill-in requirements. These Response Officers are compensated at a higher hourly wage rate than typical staff to accept temporary roles, on an as needed basis. These roles could be in response to special client requests, vacation coverage, open posts, sick day relief, etc. Only individuals willing to accept the change that accompanies fulfilling various posts and assignment as needed are enrolled in our Response Officer program. Response Officers are cross-trained at various sites to provide our clients a reliable, experienced alternative to their permanent staff. A minimum of 3 Response Officers will be trained at Morton Civic Center at any given time. Additionally, our Response Officer program mitigates the amount of overtime that a permanent security staff professional may otherwise incur due to call-offs, etc. Generally, no security staff professional will be allowed to work more than twelve consecutive hours or to report for duty with less than 8 hours off from having worked a previous shift. Page 34 of 51 A7.Page 262 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 20 F. TRAINING 1. Overview We will work closely with Morton Civic Center to develop a tailored training program to meet the needs of each property. As evidence of our commitment to a well-trained workforce, we have invested in our own in-house training academy and have a Director of Training and Professional Development, Ray Pohl, on our management team. Titan’s tailored and site specific training programs include: Classroom, scenario, and online training options Peer discussions on personal experiences and best practices New hire on-the-job training Quarterly training for all staff members Training program to be discussed with property management Page 35 of 51 A7.Page 263 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 21 2. Customer Service Training Titan’s customer service training curriculum is based on a combination of (i) Titan’s 30+ years of experience in providing security services and (ii) the Ritz Carlton’s “Legendary Service at The Ritz Carlton” training course. Members of Titan’s Senior Management Team benchmark and learn best practices to ensure the highest levels of employee and client satisfaction. Training can be conducted at a Titan location in a classroom session or at the job location. Security staff will complete role playing scenarios in order to familiarize themselves with possible real world adverse situations and receive shared experiences from Titan’s highest performing team members. The goal of the training is to improve extraordinary customer service skills. Topics include: Extraordinary customer service qualities Interaction with Staff and Visitors — The Staff will be shown how to greet the people coming in and how to give directions to them. We believe that the Staff should take the initiative to help people when they come in, be courteous and respectful in order to promote a positive building atmosphere. Knowing your building and neighborhood Demeanor and service mentality Professionalism and looking sharp on the job Learning names and habits Do’s and Don’ts of customer service 3. Additional Training Topics Basic Duties/Access Control Human and Public Relations Chain of Command Report Writing Facility Functions Emergency Response Patrols and Fixed Posts Security and Police Relations Safety Customer Service 4. On-Going / Annual In-Service Training Our training continues past the initial training and specialized training phases. With this in mind, we propose that all security staff receive a minimum of 4 hours of training per quarter. Training sessions will cover topics that are relevant to the building in which they are assigned and the current security climate prevalent at the time, such as customer service, building, and officer improvement. Prior to the training, Titan management will work with building management to decide on topics to be covered at the training sessions. Certain training programs involve roll-playing and instruction from our highest performing staff. Page 36 of 51 A7.Page 264 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 22 5. Continuous Testing Process In addition to satisfaction surveys and scorecards, Titan monitors performance with continuous testing of personnel at all sites on the following topics: Post Procedures — At each meeting or inspection there is a review of all post procedures at the location, including updates to current procedures. Drug Awareness — Titan Security Group continuously updates its staff to confirm they recognize signs of drug use in order to best protect building Tenants. Overall Course Refresher — Titan Security Group regularly updates and enhances basic course material to sharpen skills and reinforce desired behaviors. 6. Sample Learning Plan Titan also utilizes a web-based training tools where students are presented with a learning plan and their progress is tracked against. In the example below, this employee has been issued a learning plan, has passed several courses but has failed several courses as well. This student must retake the failed courses in order to move on and complete the learning plan. Page 37 of 51 A7.Page 265 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 23 7. Building Staff Training Programs Titan’s training programs are not only for Titan’s staff but can be provided to the building staff of the property. We recently have provided table top seminars for staff and management teams on topics that are prevalent such as Active Shooter, concealed carry, shelter in place and others. Page 38 of 51 A7.Page 266 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 24 G. REPORTING, QUALITY ASSURANCE, AND KEY PERFORMANCE INDICATORS 1. Reporting and Quality Assurance 1.1 Overview Titan’s solid financial foundation allows us to keep pace with the ever-evolving needs of today’s business environments. As such, we continue to invest in our enterprise software and reporting capabilities. Titan generates the following reports on a weekly and year-to-date basis for Titan’s weekly Senior Management Meetings: (i) Overtime, (ii) Training, (iii) Non-Worked Time, (iv) Lost Hours, (v) Employee Attendance, and (vi) Pay-to-Bill or Profitability Analyses. Titan’s reporting varies based on the program agreed with each customer. The key to Quality Assurance for your property will be the development of a consistent reporting program for your account. This system will be agreed upon with property management during the transition phase. The account manager will be responsible for maintaining and delivering the agreed reporting, manuals, and other on-site documents. Your single point of contact, the account manager, in connection with their support staff and field supervisors, will be responsible for completing security audits of your property to assure a consistent, high level of quality. Results are communicated to our senior management team and property management. These results are not shared with other clients without the permission of your property. 1.2 Staff Titan utilizes technology to enhance our operations. For our staff, we utilize an app for their smart phone. From this app, our staff are able to: View their schedules View their paystubs View their tax forms Receive messages from Titan directly Review important documents from Titan (i.e. Titan’s staff handbook) Available shifts Page 39 of 51 A7.Page 267 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 25 1.3 Supervisory Staff To maintain a high level of effectiveness, information is available 24/7 whenever and wherever managers need it. Site reports such as Post Orders, Daily Officer, Incident, Inspection, Sign-In and Client Requests are maintained to guarantee compliance with each of your property’s procedures. Site and overall quality assurance plans are put in place to meet your property’s objectives and managers have up-to-the-minute information and awareness of all security staff issues. Your property and Titan will have a 360-degree view to manage and control their security staff workforce. Through the same smart phone app that Titan’s staff utilize, supervisory staff have additional features. These features include but are not limited to: Review and adjust staffing schedules View information regarding the staff members assigned to their properties including their specific schedules and contact information View checkpoints done at the property or properties they oversee 1.4 Clients To assist our client contact(s) in measuring our service delivery, Titan provides a fully web-enabled, real time reporting and information solution controlled by parameter-driven software that empowers Titan to be proactive and provides for consistent reporting. Real time data on schedules, invoices, incidents, and performance are all available from a single database. This solution allows for complete transparency between Titan and our clients. Page 40 of 51 A7.Page 268 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 26 2. Key Performance Indicators Performance measurements can vary from property to property so Key Performance Indicators (“KPIs”) will be developed based on the operating environment and your property’s current quality programs. In addition to monitoring KPI’s Titan other quality assurance measures will be continuously active including: Titan Field Supervisors inspecting your site several times a week. These visits are on different shifts and times. Each inspection is available for your review. Titan Senior Management will make visits on a continuous basis to provide ongoing direction and coordination with the account manager. We train and empower our site supervisors and account managers to make effective decisions for immediate solutions, when necessary. Titan is committed to bringing professionally developed service solutions to our clients. Titan will constantly build on one common set of standards to find more efficient ways to improve our internal and external service delivery processes. To meet this challenge Titan will develop annual goals and objectives that will be monitored and redefined on a quarterly basis. Page 41 of 51 A7.Page 269 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 27 H. OTHER SERVICES 1. Security Systems Integration Properties of all types continue to implement and upgrade integrated security systems to assist staff in maintaining a safe environment for tenant assets, staff, and visitors. Traditionally, security firms provide a singular solution – either offering personnel or specializing in technology-based solutions. While both types of services are essential to the comprehensive protection of building, there are many benefits to working with a firm that can offer both personnel and technology under one umbrella. Titan Security Group is the only combined Full-Service Integrated Security Services provider of both staffing and security systems in the Chicagoland area. Titan Electronics, Inc. designs, installs, and services electronic systems for monitoring and controlling your building. We partner with contractors and architects to provide electronic security solutions. Our capabilities include: System Consulting and Design Electronic Access Control Systems Photo Badging and Visitor Management Systems CCTV Systems including Network Expertise Audio & Video Intercom Systems Panic/Duress Alarm Systems Alarm Monitoring & Remote Security Services Preventative Maintenance Services 24/7 Service 2. Assessment and Consulting Services Titan provides consulting services and security assessments of both physical security concerns and electronic security systems. By combining physical security and technology assessments, our findings and recommendations often lead to a more efficient security environment. Through the survey and audit of the property, Titan will be able to identify threats and offer solutions for the property regarding physical concerns. The physical security assessment will include: Identification of general security concerns Current risk summary to determine strengths, weaknesses, vulnerabilities, and deficiencies Review of security policies and procedures Provide solutions for any findings Page 42 of 51 A7.Page 270 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 28 The electronic systems security assessment will include: Evaluation of current security systems including: o Documentation of current hardware and software requirements of electronic security systems including CCTV, Access Control, etc. o Analysis of the performance and lifecycle of the current system Provide recommendations for any findings including: o Integration of current electronic systems with improved technology Remote security concerns (e.g., viewing CCTV offsite) Page 43 of 51 A7.Page 271 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 29 I. OTHER INFORMATION 1. Why Titan Security Group? The Titan Advantage Titan Security Group takes pride in the quality of its staff and security service. We firmly believe we can provide you the best return for your security investment. The key to our success is continuous training, supervision, and security assessments to guarantee the most efficient and effective security solution. Titan differentiates itself from its competitors through the following: Single source expertise – Titan Security Group is an experienced provider of full-service security services including security staffing and electronic security solutions 24/7 security operations center – Real-time support from Titan Security Group’s 24/7 security operations center staffed with Titan Security Group employees trained to understand your property 24/7 field supervision –Titan Security Group marked patrol vehicles provide supervision and support Training and Quality Control – Titan Security Group’s invests in its personnel by training personnel in various manners including its in-house training academy (On-Guard Training Academy), on-line training courses, and on-the-job training Trained back-up personnel – Titan Security Group invests in customer satisfaction by training back-up personnel (“Response Officers”) to support your building, when necessary, including emergencies, call-offs, vacations, etc. Active Senior Management – All levels of Titan Security Group’s management team, including David E. Pack, President and Owner of Titan Security, is available to your property’s management team 24/7 Titan Security Group’s management team is involved in the Chicago community Recognized as a Charter Supporter of buildOn Chicago KIPP (Knowledge is Power Program) Charter Schools Play for Life International United Way American Lung Association Titan Security Group is involved with trade organizations, including but not limited to: BOMA/Chicago BOMA Suburban Chicago ASIS Illinois Security Professionals Association Chicagoland Apartment Association ABOMA West Central Association Chicago Real Estate Network Page 44 of 51 A7.Page 272 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com 30 2. Certificates and Licenses Titan has a discipline free record Members of Titan Security Group hold the Security Contractor License, the Alarm Contractor License, Detective Agency, State Certification for our 20 hour Basic Security Training and certification for Firearm / Weapons training, as follows: Security Contractor Agency License 122-000645 Alarm Contractor Agency License 127-000926 Private Detective Agency License 117-000770 Training Academy 102-165 The State of Illinois also issues licenses to individuals that qualify within their expertise. To receive a license, the individual must meet the following: Have served an apprenticeship of no less than three years with a licensed agency Have successfully passed the State of Illinois examination for that specialty Have cleared an extensive background check Have secured private insurance to cover their actions The following management personnel hold personal licenses. David E. Pack Security Contractor License 119-000793 Alarm Contractor License 124-001161 Mark Apel Alarm Contractor License 124-07315 Locksmith 191-00475 Page 45 of 51 A7.Page 273 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com Section II – Pricing Page 46 of 51 A7.Page 274 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com CONFIDENTIALITY NOTE: The information contained in this transmission is privileged and confidential information intended only for the use of the individual or entity named above and you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited.Thank you. A. PRICING 1. Overview 1.1 Overview of Rates Titan recognizes that cost, while not your sole criteria, is an extremely important element in your selection of security services. Titan asks in your analysis that you closely evaluate the resources and value-added services that we provide. This includes: Unparalleled Support for the Onsite Team – Titan goes above and beyond to support its onsite teams. The following are a few examples of value-added services we provide our onsite teams: o Real-Time Information Sharing – Titan has invested in a hosted work-force management system that provides real-time operational, personnel, and account information to Titan managers, Security Directors, Staff and Clients. This information is accessible via Smartphone App or Web Portal and provides easy access to real-time information such as: (i) schedules, (ii) paycheck history, (iii) quality assurance checks, (iv) performance reviews, (v) invoices, etc. o Schedule Management – Titan will provide an Operations Manager to work with Morton Civic Center to ensure schedules are properly filled at all times. o Trained back-up – Titan will provide a group of trained back-up officers to support extra service, emergency service, of replacement coverage needs. o 24/7 Support – Titan’s 24/7 Security Operation Center, located in Titan’s headquarters, is capable of receiving inbound calls from clients or staff at any time, processing extra service requests, scheduling after hours, dispatching emergency responders, and following emergency contact lists 24 hours a day 7 days per week including all national holidays and weekends. o Recognition Awards – Staff at Morton Civic Center will be eligible for Titan’s Above & Beyond and Officer of the Month award programs. Post Order Development and Review – Post orders serve as the foundation for on-the-job, in-service and emergency response training and provide a means to avoid, mitigate and defend liability claims. Titan will provide a subject matter expert knowledgeable about your building policies to develop security manuals and post orders and update them as necessary or annually (at a minimum). Support for Morton Civic Center post orders will be provided at no additional cost to the building. Privately-owned and Headquartered in Chicago – Titan’s 10,000 square foot headquarters is in Chicago’s west loop provides a convenient location for serving our 200+ Chicago- based clients. Titan’s offices are available to Morton Civic Center team at any time. Table-top Training Exercises, Seminars, and Drills – These exercises enable our clients and their tenants to learn best practices focused on a specific area of learning (e.g., fire & life safety, active shooter, shelter-in-place, major weather event, etc.). These offerings will be led by experienced Titan trainers and operators at no additional cost to the building. Page 47 of 51 A7.Page 275 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com CONFIDENTIALITY NOTE: The information contained in this transmission is privileged and confidential information intended only for the use of the individual or entity named above and you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited.Thank you. The trainer for Morton Civic Center will be Ray Pohl, Titan Director of Training & Development. 1.2 Pricing Assumptions Wages – Based off wages provided by management. Seniority Dates – Based on new staff. Schedule – Based on the schedule provided by management. Term – The following rates are effective July 18, 2018 – December 31, 2019. Equipment – No equipment is included in the following rates. Any equipment will be billed as incurred. Ongoing Training – Sixteen (16) hours (4 hours per quarter) of continuing education and training for the staff is included in the following rates. Additional training certifications such as CPR/AED are not included in the following rates. Fill-in Officer Training – Twenty four (24) hours on-site training for fill-in officers before they are allowed to assume a billable post are included in our proposed rates. Uniforms – Uniforms are included in the following pricing. The uniform specification is inclusive of three (3) short sleeve shirts, three (3) long sleeve shirts, three (3) pants, one (1) tie, one (1) belt, and winter gear including one (1) windbreaker, one (1) parka, one (1) sweater and one (1) knit hat. Uniform Cleaning – Uniform cleaning is not included in the following pricing and will be billed as incurred. Any mandated increases or decreases to wages, health and welfare contributions, and pension contributions, which may be imposed through local ordinances or the local collective bargaining agreement will be passed on to the owner. 1.3 Medical Benefits As a Titan employee working at Morton Civic Center the following health insurance benefits would be available to the staff: Employee Cost: Above $13.00 Wage Co-pay amt. Perscription Drug Coverage Deductible Annual Max Major Medical - HMO Employee Only $95.00/month In-Network: Preventative Care - $0 Office Visit - $10 Specialist Visit - $10 Inpatient Hospital Services - Plan Pays 80% after deductible Mental Health Treatment - $10 Generic - $5 co-pay Brand - $20 co-pay In-Network - $200 In-Network - $2,200 Employee + Chid(ren)$656.01/month In-Network: Preventative Care - $0 Office Visit - $10 Specialist Visit - $10 Inpatient Hospital Services - Plan Pays 80% after deductible Generic - $5 co-pay Brand - $20 co-pay In-Network - $400 In-Network - $4,400 Provider Name - Union Health Services Page 48 of 51 A7.Page 276 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com CONFIDENTIALITY NOTE: The information contained in this transmission is privileged and confidential information intended only for the use of the individual or entity named above and you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited.Thank you. 1.4 Additional Benefits As a Titan employee working at Morton Civic Center the following additional benefits would be available to the staff: Vacation – Staff are eligible for one (1) week of paid vacation after one (1) year of full-time employment, two (2) weeks after five (5) years, three (3) weeks after eight (8) years, and four (4) weeks after ten (10) years. Sick Days – Staff are eligible for five (5) days after one (1) year of full-time employment. Worked holiday coverage – Staff will be paid a premium for hours worked equal to 2 times their normal rate of pay on 6 prescribed holidays (New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day). 401(k) – Staff are eligible to contribute to a 401(k) match program after six (6) months of full-time employment. Commuter Benefit Program – This program is designed to provide our staff a way to pay for public transit usage with pre-tax dollars. Shoe Program – This program is designed to assist our staff in purchasing the proper footwear for their positions. Titan offers payroll deductions for slip resistant shoes for $30.00 every 12 months. Free learning plans – Staff have access to Titan’s web-based learning management system in addition to classroom training and on-the-job training to improve their skills in areas beyond security. 1.5 Billing Terms Unless otherwise agreed, Titan shall present you with invoices bi-weekly for the services rendered hereunder and payment by you shall be due upon receipt. Invoices not paid within thirty (30) days of receipt shall be subject to a finance charge of 1-1/2% per month on the balance due until paid in full. The overtime rate will only be charged when (i) additional staffing is requested, above the standard weekly staffing, with less than 48 hours notice or (ii) specific staff members are requested to work more than their standard schedule. In these cases, overtime rates will apply. 1.6 Contract Terms All fees and rates shall be as set forth, unless subject to federal, state or union increases. If rates are increased as a result of such authorization, Titan Security Group agrees to provide Morton Civic Center a minimum of 30 days notice. Page 49 of 51 A7.Page 277 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com CONFIDENTIALITY NOTE: The information contained in this transmission is privileged and confidential information intended only for the use of the individual or entity named above and you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited.Thank you. 2. Pricing Exhibit COMPANY NAME: BUILDING NAME: EFFECTIVE DATES: Weekly hours Hourly Wage Weekly Payroll Annual Totals Monthly Totals Staff 40 $15.00 $600.00 $31,200.00 $2,600.00 40 $15.00 $600.00 $31,200.00 $2,600.00 BENEFIT DAYS Hours Annual Monthly 40 $600.00 $50.00 0 $0.00 $0.00 48 $720.00 $60.00 34 $1,320.00 $110.00 Annual Monthly $32,520.00 $2,710.00 %Annual Monthly 7.65%$2,487.78 $207.32 0.20%$65.52 $5.46 1.60%$520.00 $43.33 3.17%$1,031.38 $85.95 2.05%$666.66 $55.56 $4,771.34 $397.61 Annual Monthly Ongoing Training and Training Fund $1,690.07 $140.84 $956.80 $79.73 $2,646.87 $220.57 Annual Monthly $2,080.00 $173.33 $312.00 $26.00 $2,392.00 $199.33 Annual Monthly $42,330.20 $3,527.52 %Annual Monthly 19.12%$10,004.80 $833.73 TOTAL G&A AND OVERHEAD $10,004.80 $833.73 Hourly Rate Annual Totals Monthly Totals $25.16 $52,335.00 $4,361.25 Annual Monthly $840.00 $70.00 $900.00 $75.00 $3,175.63 $264.64 $3,175.63 $264.64 Annual Totals Monthly Totals $55,510.63 $4,625.89 Notes (1) Worked holiday premiums and equipment will be billed as incurred and are excluded from the rates illustrated above. (2) Overtime will only be charged for additional service with less than 48 hours notice or if a specific staff member is requested to work more than 40 hours per week. (3) Extra service requested to be filled by flex officers with more than 48 hours notice will be billed at straight-time or holiday rates illustrated above. Extra service requested to be filled by permanent staff will be billed at their overtime rates above. (4) The rates and hours above are based on the current schedule with staff members based on Tier 4 of the Metropolitan Chicago Security collective bargaining agreement. Any other benefits due retained, incumbent personnel will be billable to the property and are not included in the above. TOTAL EQUIPMENT Radios TOTAL EQUIPMENT TOTAL CHARGE WITH EQUIPMENT Smart Phone Tour System Software License Health and Welfare Pension TOTAL HEALTH & WELFARE AND PENSION TOTAL ANNUAL DIRECT COST TOTAL ANNUAL DIRECT COST GENERAL ADMINISTRATION, AND OVERHEAD General Administration and Overhead TOTAL CHARGE TOTAL LABOR COST TAXES AND INSURANCE Payroll Taxes & Insurance HEALTH AND WELFARE AND PENSION FUI SUI GL Insurance WC Insurance TOTAL TAXES AND INSURANCE EQUIPMENT, TRAINING, AND UNIFORMS Equipment Uniforms TOTAL EQUIPMENT, TRAINING, AND UNIFORMS Billed As Incurred Billed As Incurred TOTAL WAGES Titan Security Group Evanston City Center July 2019 - December 31, 2019 Job Classification FICA Vacation Replacement Coverage Personal Days/Birthday Sick & Wellness Days Worked & Non-Worked Holiday TOTAL BENEFIT DAYS TOTAL LABOR COSTS Page 50 of 51 A7.Page 278 of 975 Titan Security Group 616 West Monroe Chicago, IL 60661 312.902.3400 titan-security.com CONFIDENTIALITY NOTE: The information contained in this transmission is privileged and confidential information intended only for the use of the individual or entity named above and you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited.Thank you. COMPANY NAME: BUILDING NAME: EFFECTIVE DATES: Staff TBD 40 40 0 48 34 15.00$ $25.16 $ 37.74 $50.32 AVERAGE RATES: 40 40 0 48 34 15.00$ 25.16$ 37.74$ 50.32$ Notes (1) Worked holiday premiums and equipment will be billed as incurred and are excluded from the rates illustrated above. (2) Overtime will only be charged for additional service with less than 48 hours notice or if a specific staff member is requested to work more than 40 hours per week. (3) Extra service requested to be filled by flex officers with more than 48 hours notice will be billed at straight-time or holiday rates illustrated above. Extra service requested to be filled by permanent staff will be billed at their overtime rates above. (4) The rates and hours above are based on the current schedule with staff members based on Tier 4 of the Metropolitan Chicago Security collective bargaining agreement. Any other benefits due retained, incumbent personnel will be billable to the property and are not included in the above. Worked Holiday Rate Titan Security Services, Inc Evanston City Center July 2019 - December 31, 2019 Employee Names Seniority Date Number weekly Regular Hours Vacation Hours Personal Days Sick and Wellness Days Worked & Non- Worked Holiday Pay Rate Bill Rate Overtime Rate Page 51 of 51 A7.Page 279 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Erika Storlie, Interim City Manager CC: Hitesh Desai, Chief Financial Officer; Tammi Nunez, Purchasing Manager Subject: Contract Award with Jones Lang LaSalle Americas (IL) L.P. for City's Real Estate Assets and Evaluation (RFP 19-47) Date: December 9, 2019 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract with Jones Lang LaSalle Americas (IL) L.P. (200 East Randolph Drive, Chicago, IL 60601), to provide Phase I of the City’s Real Estate Assets and Evaluation Services related to RFP 9-47 in the amount of $128,938. Funding Source: Funding G2019 from provided be will the Operations Business Miscellaneous eneral Contingencies (Account 100.15.1525.68205) which has a balance of $150,000, all of which is remaining. A detail funding breakdown is attached. Council Action: For Action Summary: Staff was directed to explore the value of City real estate structural assets: buildings, land, parks and garages which led to the development of a Request for Proposals (RFP) 19 -47 - City’s Real Estate Assets and Evaluation. Proposals were requested from experienced consultants to evaluate the value of the City’s holdings relative to their utilization and to make a recommendation to the City Council about their potential future use. On September 19, 2019 the City issued RFP 19-47 for consultant services and on October 18, 2019 proposals were received from the following four Real Estate Services firms: A8.Page 280 of 975 The selected firm will evaluate City properties and make a recommendation to the City Council professional and opinfuture potential their about use following the on ions characteristics: • Space efficiency / Utilization • Sustainability/Resiliency • Potential Adaptation to Modern Standards • Real Estate Value • Highest and Best Use It is anticipated that the analysis would be completed in multiple phases: Phase I - Preliminary Review of City’s Real Estate Assets and Professional Recommendation 1. Consultant will review complete list of city holdings and determine a subset for further analysis. 2. Consultant will provide recommendations to staff about disposition or renovation of the subset potential properties. 3. Site visits to the subset properties will be arranged with staff to allow for collection of data including head counts, space layouts, measurements, etc. 4. Phase I will culminate with a preliminary report to the City Council with recommended disposition and/or renovation opportunities. 5. Ideally, “rule of thumb” cost estimates and/or valuation estimates would be provided to give a sense of magnitude. City Council, with input from the community and staff will ultimately determine which properties will be considered for Phase II evaluation. Phase II - Detailed Evaluation, Valuation, and Cost Estimation of Preferred Properties With City Council review and approval, consultant would proceed wit h Phase II detailing: 1. The value/costs of properties identified in Phase I. 2. Strategy for disposition 3. Strategy for renovation Phase III - Brokerage Services for Disposition and/or Renovation Cost Estimation for Preferred Properties Page 2 of 5 A8.Page 281 of 975 Based on community feedback and City Council review and approval of recommendations from Phases I and II, the City would engage with a brokerage firm specializing in positioning the identified assets. Details of Phase III are highly dependent upon the outcomes of Phases I and II and will be defined at a later date, if deemed necessary and approved by City Council. Proposals were reviewed by the following staff: • Hitesh Desai, CFO / Treasurer – City Manager’s Office/Finance • Tammi Nunez, Purchasing Manager – City Manager’s Office/Finance • Paul Zalmezak, Economic Development Manager - Community Development • Lawrence Hemingway, Director Parks, Recreation and Community Services • Lara Biggs, Bureau Chief Capital Planning/City Engineer – Public Works Agency Below is a chart indicating the scoring. JLL, L.P. demonstrated a good understanding of the project request and potential solutions, and their team demonstrated the best experience completing similar types of projects. Therefore, staff recommends Phase I Award to JLL, L.P. in the amount of $128,938. Valbridge Property Advisors proposal was not as well defined as the other proposals; their proposal fee estimates were based on percentage of identified properties not a flat fee, the depth of their project experience and similar projects included was not on the same level as the larger firms. A review of the project for compliance with the City’s M/W/EBE program goals is attached. Attachments: Funding breakdown for RFP 19-47 City’s Real Estate Assets and Evaluation MWEBE Memo RFP 19-47 Page 3 of 5 A8.Page 282 of 975 Funding breakdown for RFP 19-47 City’s Real Estate Assets and Evaluation Page 4 of 5 A8.Page 283 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sharon Johnson, Workforce Development Compliance Coordinator CC: Hitesh Desai, Chief Financial Officer; Tammi Nunez, Purchasing Manager Subject: MWEBE Memo for City’s Real Estate Assets and Evaluation RFP No. 19-47 Date: December 9, 2019 Recommended Action: Staff recommends City Council accept and place on file the MWEBE memo for RFP 19 -47 City’s Real Estate Assets and Evaluation. Council Action: For Action: Accept and Place on File Summary: The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the City's Real Estate Assets and Evaluation, RFP 19-47, Jones Lang LaSalle Americas (IL) L.P. (JLL) total base bid is $128,938 and they will receive 33.3% credit for compliance towards the M/W/EBE goa l. Page 5 of 5 A8.Page 284 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Paul Moyano, Senior Project Manager CC: David Stoneback, Public Works Agency Director; Lara Biggs, City Engineer Subject: Contract Award with Otis Elevator Company for Filter Plant Freight Elevator Modernization (Bid 19-41) Date: December 9, 2019 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for Filter Plant Freight Elevator Modernization (Bid 19-41) with Otis Elevator Company (949 Oak Creek Drive, Lombard, IL 60148) in the amount of $231,944. Funding Source: Funding for this project is from Water Fund (Account 513.71.7330.65515 - 719003) which has an FY 2019 budget of $120,000 and an FY 2020 proposed budget of $235,000, of which all is remaining. Council Action: For Action Summary: This contract is for the modernization of the filter plant freight elevator equipment at the City of Evanston Water Plant. The filter plant freight elevator system was originally installed in the 1960’s and has all of its original components. Work to be provided includes the replacement of equipment, door hoistway and car equipment, replacement room machine the of replacement of the hoistway components and equipment, replacement of the cab interior and fixtures, upgrades to the elevator pit and space beneath the elevator pit, and associated permitting and inspections. The work is to be completed in 2020. Analysis: This contract was advertised on Demand Star and in the Pioneer Press on July 11, 2019. Bids for the subject project were opened and publicly read on Tuesday, August 13, 2019. A A9.Page 285 of 975 total of 2 bids were received as summarized below. A detailed bid tabulation is attached as part of the Bid Review for reference. 1. Mid-America submitted a Total Bid with Alternates 2 and 3 included bid. The bids were reviewed by Deborah Cueva, Engineer, and Paul Moyano, Senior Project Manager. Three alternates were included in the bid. Alternate 1 is an option to install an additional piece of safety equipment rather than replacing aged hoistway components in order to bring the existing elevator up to current safety code regulations. Neither bidder provided a cost for this alternate. Alternates 2 and 3 are for the complete replacement of car door equipment (Alternate 2) and hoistway door equipment (Alternate 3) rat her than refurbishing these items. Approval of Alternates 2 and 3 will result in a safer and more durable elevator after rehabilitation is complete, and remains within the available budget. Staff recommends award to Otis Elevator Company for the base bid with alternates 2 and 3. They completed elevator projects for the City over the past several years, the most recent in 2019. The quality of their work has been satisfactory. Otis Elevator Company is requesting a full waiver of the City’s M/W/EBE p rogram goal because participation is impracticable. A memo reviewing their compliance with M/W/EBE is attached. Attachments: MWEBE Memo Bid 19-41 Page 2 of 3 A9.Page 286 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sharon Johnson, Workforce Development Compliance Coordinator CC: Hitesh Desai, Chief Financial Officer; Tammi Nunez, Purchasing Manager Subject: MWEBE Memo for Filter Plant Freight Elevator Modernization (Bid No. 19-41) Date: December 9, 2019 Recommended Action: Staff recommends City Council accept and place on file the MWEBE memo for Bid 19 -41 for Filter Plant Freight Elevator Modernization. Council Action: For Action: Accept and Place on File Summary: The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, Filter Plant Freight Elevator Modernization, Bid 19-41 precludes subcontracting opportunities. Therefore, a waiver is granted. Page 3 of 3 A9.Page 287 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Lawrence C. Hemingway, Director of Parks, Recreation, & Community Services CC: Karen Hawk, Assistant Director Parks, Recreation and Community Services Subject: Contract Award with Hallett & Sons Expert Movers, Inc. for Robert Crown Relocation Services (Bid 19-59) Date: December 9, 2019 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract with Hallett & Son’s Expert Movers, Inc. (7535 W. 59th Street, Summit, IL 60501) in the amount not to exceed $46,494. The cost includes a base bid of $42,494 and a contingency of $4,000. Funding Source: Funding is available from the Crown Construction Fund (Account 416.40.4160.65515 - 616017). Council Action: For Action Summary: In October 2019, the Parks, Recreation and Community Services Department solicited bids for the relocation services for the Robert Crown Community Center. Bids were directly solicited from six vendors and advertised on Demand Star. Hallett & Son’s was the only company to submit a bid. The bid amount totaled $42,494. Hallett has been in business for 79 years and has extensive experience with every type and size of commercial moves. Additionally, Hallett has the necessary experience for the moving and handling of specialized equipment, including the Zamboni and ice edger. It is surmised that no other companies responded to this bid because of the specialized nature and high liability of moving the Zamboni. A10.Page 288 of 975 Hallett will work with staff on a pre-move implementation plan as well as, provide packing seminars to maximize efficiency and cost. Hallett will lay floor coverings, apply wall protection and safeguard all furnishings in both the current and new facility during the move. The relocation will occur in two (2) phases, each phase taking one day to complete. Hallett will provide all manpower, moving equipment, materials, trucks and drivers. Attachments: Hallet & Sons Agreement Page 2 of 20 A10.Page 289 of 975 sz mk:_m=.>Imanon: _uo_. mm_oan=o:mmq?nmw3.29:no.5...96$:Oo3:.:.:=<09:2. 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O=<.m.m.m.N.Uma ._ 88. ._.m_mU:o:w=n>xn womb 3 mw.u._._m m-3m__nus:=35|l| Oo_.::._n:.mu mx_.__m:U I >nEEo:m__:qo_.3m:o:Page 15 of 20A10.Page 302 of 975 Page 16 of 20A10.Page 303 of 975 Page 17 of 20A10.Page 304 of 975 Page 18 of 20A10.Page 305 of 975 Page 19 of 20A10.Page 306 of 975 Page 20 of 20A10.Page 307 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Rajeev Dahal, Senior Project Manager CC: David Stoneback, Public Works Agency Director Subject: Contract Award with Kimley-Horn & Associates for the Ridge Avenue Traffic Signal Intersections Improvement Project (RFQ 19-58) Date: December 9, 2019 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract with Kimley-Horn & Associates (1001 Warrenville Road, Suite 350, Lisle, IL 60532) to provide Phase I and Phase II Engineering Services for the Ridge Avenue Traffic Signal Intersections Improvement Project (RFQ 19-58) in the amount of $185,953. Funding Source: This contract will be funded from the Highway Safety Improvement Program (HSIP) grant funds in the amount of $138,380, and the City’s Capital Improvement Program (CIP) 2019 General Obligation Bonds in the amount of $47,603. Council Action: For Action Summary: The Ridge Avenue Corridor is a major north-south arterial that carries not only local traffic but also traffic commuting through Evanston from other North Shore communities to the City of Chicago. The average daily traffic on Ridge Avenue is estimated at 15,0 00 to 20,000. The average daily traffic on the major side streets is estimated at 5,000 to 12,000. There are concerns at the signalized intersections related to reoccurring crashes, lack of turn arrows and dedicated turn lanes on the side streets, and the need to review the signal phasing and timing for improved safety and operation. The City has applied for and received federal Highway Safety Improvement Program (HSIP) grant funds in the amount of $700,000. The seven intersections that will be included i n this project are: A11.Page 308 of 975 • Ridge Avenue at Oakton Street • Ridge Avenue at Main Street • Ridge Avenue at Greenleaf Street • Ridge Avenue at Dempster Street • Ridge Avenue at Lake Street • Ridge Avenue at Davis Street • Ridge Avenue at Church Street The scope of the grant funding is limited to intersection improvements only, and it primarily consists of: • Review crash data and evaluate mitigation measures • Conduct topographic survey including utility survey and geotechnical analysis • Traffic data collection, capacity analysis, and signal phasing & timing analysis • Review of ADA compliance and pedestrian crossing improvements, including audible pedestrian signals • Addition of left-turn signals on side street approaches • Minor geometric realignment of the Oakton Street west approach • Feasibility of adding left-turn lanes on Greenleaf Street, and split phasing of north- bound and south-bound movements • Adding northbound advance green at Davis Street • Review of Emergency Vehicle Pre-emption (EVP) device operation • Tree trimming for better visibility of traffic signals • Coordination with IDOT, FHWA & other agencies • Coordination with the public and stakeholders • Preparation of construction design plans, specifications, and cost estimates Because of the receipt of the federal HSIP grants, the overall project is closely coordinated with IDOT. Although the City of Evanston contracts for and manages the engineering services, the contracts and scope of work have to be reviewed and approved by IDOT, a process that currently takes 6-12 months. Accounting for this, the project schedule is estimated as follows: • IDOT approval of engineering contracts - Summer 2020 • Phase I Preliminary Engineering - Summer 2020 to Summer 2021 • Phase II Engineering Design - Summer 2021 to early 2022 • Advertise for bid (by IDOT) - 2022 • Construction - 2022 Upon completion of the project, the City will need to retain the services of an IDOT pre - qualified Signal Coordination and Timing (SCAT) expert to re -program the signals system as these seven signals are part of the 21 signal coordination system along the Ridge Avenue, Asbury Avenue, Church Street, and Davis Street corridor. Analysis: The provide to (RFQ) Qualifications for issued a Phase Evanston of City Request I Engineering, Phase II Design Services and Phase III Construction Engineering for the Ridge Page 2 of 7 A11.Page 309 of 975 Avenue Traffic Signal Intersections Improvement Project. As part of federal guidelines, the consultant selection process is a Qualification Based Selection (QBS). Once the most qualified consultant is determined through the selection process, the cost of engineering services is negotiated. This process has been used on other federally funded projects, including Dempster Street Traffic Signals, Emerson/Ridge/Green Bay Road Intersection Improvements, Howard Street Corridor, and the Sheridan Road/ Chicago Avenue Improvements project. While the RFQ reviewed qualifications for all three phases of engineering work, only Phase I & Phase II is being awarded at this time. The RFQ was issued on 10/10/2019. It was advertised on Demandstar, in the Pioneer Press, and on the City website. A non-mandatory pre-proposal meeting was held on 10/17/2019. On 11/05/19, the City received qualifications statements from six consultants as follows: The proposals were reviewed by: • David Stoneback – Public Works Agency Director • Rajeev Dahal – Senior Project Manager – Transportation • Sat Nagar, P.E. – Senior Project Manager • Tom Twigg - Traffic Operations Supervisor • Linda Thomas – Purchasing Specialist The submissions were reviewed based on qualifications & expertise, organization & completeness of proposal, M/W/EBE utilization and willingness to execute the required agreement. The proposals were rated and interviews were conducted with the top two firm s. Including information from the interviews, the final scoring of the proposals is as follows: Page 3 of 7 A11.Page 310 of 975 Kimley-Horn was selected as the best candidate to provide the engineering services. Kimley - Horn and their sub-consultants have experience with Ridge Avenue and similar projects with other municipalities. They successfully prepared the HSIP grant fund application for the City. They also have previous experience working with IDOT, various villages and the City of Evanston. Work by their staff and sub-consultants has been satisfactory on previous projects. Staff is recommending award of both Phase I and Phase II Engineering services at this time to expedite the approval and review process required by IDOT and to meet the grant fund requirement to start construction by 2022. After the Phase I Preliminary Design Approval and Phase II Design Engineering approval is obtained through IDOT, the Phase III Construction Engineering services contract will be negotiated and awarded. Kimley-Horn is proposing to meet the City’s M/W/EBE program goals. A memo reviewing their compliance is attached. This project is funded through HSIP grant funds and the City's 2019 G.O. Bonds. A detailed breakdown is shown below. The City has budgeted $175,000 in 2019 G.O. Bonds to pay the local share cost of this project. The City will contract with the selected engineer for the entire amount of the contract. IDOT will reimburse the City for expenditures of the HSIP grant funds on a quarterly basis. Page 4 of 7 A11.Page 311 of 975 Legislative History: On May 28, 2019, City Council adopted Resolution 55-R-19 authorizing the City Manager to apply for the Highway Safety Improvement (HSIP) grant funds from the Illinois Department of Transportation (IDOT). Attachments: MWEBE Memo RFQ 19-58 Page 5 of 7 A11.Page 312 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sharon Johnson, Workforce Development Compliance Coordinator CC: Hitesh Desai, Chief Financial Officer; Tammi Nunez, Purchasing Manager Subject: MWEBE Memo for Ridge Avenue Traffic Signal Intersections Improvement Project (RFQ 19-58) Phase I and Phase II Date: December 9, 2019 Recommended Action: Staff recommends City Council accept and place on file the MWEBE memo for RFQ 19 -58 Ridge Avenue Traffic Signal Intersections Improvement Project. Council Action: For Action: Accept and Place on File Summary: The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the Ridge Avenue Traffic Signal Intersections Improvement Project Engineering Services Contract Phase I and Phase II , RFQ 19-58, Kimley-Horn & Associates total base bid is $ $185,953 and they will receive a 44% (Phase I 29.2% and Phase II 14.8%) credit for compliance towards the M/W/EBE goal. Page 6 of 7 A11.Page 313 of 975 Page 2 of 2Page 7 of 7 A11.Page 314 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Stefanie Levine, Project Manager CC: Erika Storlie, Interim City Manager; Lara Biggs - Bureau Chief of Capital Planning / City Engineer Subject: Sole-Source Contract with Great Lakes Plumbing and Heating for HVAC Maintenance Services at the Robert Crown Community Center and Library Date: December 9, 2019 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a one -year sole- source Avenue, Diversey (4521 W. Heating and Plumbing Lakes Great with contract Chicago, IL 60639) to provide HVAC maintenance services for the Robert Crown Community Center and Library in the amount of $30,825. Funding Source: Funding purchase will be from the Crown Construction Fund (Account for the 416.40.4160.65515 - 616017). Council Action: For Action Summary: Completion of the new Robert Crown Community Center and Library is approaching with ice operations scheduled to begin on January 4, 2020 and the remainder of the building scheduled to open by January 27, 2020. The Center's HVAC systems are complex and require highly skilled technicians to service them properly to maintain appropriate conditions within the facility. At the existing Crown building, Facilities Management staff did not support HVAC maintenance activities, thus existing staffing is not adequate to add this new building to their responsibilities. Additionally, Facilities Management is currently understaffed with two HVAC more technicians on extended medical leave, making additional duties even challenging to accept. As a result, the City cannot support the facility's HVAC systems appropriately without the assistance of an outside contractor. A12.Page 315 of 975 Analysis: In June of 2019, City staff issued RFP 19-38 requesting these services from qualified vendors. Unfortunately, no responses were received to the Cit y's request. As a result, staff reached out directly to vendors to identify potential candidate firms and understand what barriers existed to obtaining service quotes. After extensive discussion with potential vendors, the construction manager, and the architectural team, pricing was received from Great Lakes Plumbing and Heating to provide these services. Great Lakes Plumbing and Heating operates a dedicated service division specifically to provide these types of maintenance activities. The company has nu merous institution clients including a number of universities and hospitals in the Chicagoland area. Additionally, they recently successfully completed repairs to the Civic Center's boiler while working under significant time constraints. Therefore, staff recommends the sole-source award of this contract to Great Lakes Plumbing and Heating for a total amount of $30,825. Great Lakes Plumbing and Heating's work will address maintenance needs for the HVAC system for a one -year period. A copy of their service agreement is attached for reference. Attachments: Great Lakes Plumbing and Heating HVAC Proposal Page 2 of 9 A12.Page 316 of 975 4521 West Diversey Avenue Chicago, IL 60639 | 773 -489-0400 P | 773-489-1492 F www.glph.com November 26, 2019 Ms. Stefanie Levine Email: slevine@cityofevanston.org Public Works Agency Lorraine H. Morton Civic Center City of Evanston 2100 Ridge Ave. Evanston, IL 60201 Re: Robert Crown Community Center HVAC Maintenance Dear Ms. Levine, We are pleased to provide our proposal for the HVAC maintenance. Our pricing for this project is as follows: Thirty Thousand Eight Hundred Twenty-Five Dollars………………$30,825.00 Monthly payments of $2,568.75 Our proposal is based on the following scope and clarifications: Monthly Maintenance Aaon Roof Top Unit (RTU 1, 2, 3, and 4) 1. Lubricate fan motor bearings per the IOM recommendation. 2. Check cleanliness of filters and change as required. Filters should be monitored on a monthly basis and changed as required. See IOM for filter sizes/types. 3. Check cooling drain pan and ensure proper drainage 4. Inspect all coils for cleanliness. Clean if dirty or obstructed in any way 5. Filters and belts to be supplied by Robert Crown Community Center 6. Check damper operation for freedom of movement. Correct any binding that may occur. 7. Check unit for general cleanliness 8. Check inlet and outlet air temperatures during heating and cooling modes. Pumps (8 pumps – 4 heat – 2 chilled) 1. Bearing condition – Monitor bearing temperatures, excessive vibration and an increase in bearing temperature may indicate imminent failure. 2. Shaft seal condition – The mechanical seals should show no signs of visible leakage. Some packing leaking is normal but should not exceed a rate of about 40 to 60 drops per minute. 3. Overall pump vibration – Imminent bearing failure can be preceded by a change in bearing vibration. 4. Pump discharge pressure – The difference in pressure read by the suction and discharge gauges will provide the total developed head pressure of the pump. A gradual decrease in the developed head pressure of the pump may indicate that the impeller clearance has widened. Page 3 of 9Page 3 of 9 A12.Page 317 of 975 4521 West Diversey Avenue Chicago, IL 60639 | 773 -489-0400 P | 773-489-1492 F www.glph.com 5. Verify the integrity of the pumps’ frame and check bolts for tightness 6. Check the shaft for alignment and coupler for wear 7. Grease the motor bearings (where required) according to the manufacturer’s instructions Page 4 of 9Page 4 of 9 A12.Page 318 of 975 4521 West Diversey Avenue Chicago, IL 60639 | 773 -489-0400 P | 773-489-1492 F www.glph.com Quarterly Maintenance Armstrong Gas Fired Humidifiers (H1A, 1B. 2, and 4) 1. Unit should be visually inspected for any damage or degradation. 2. Inspect ionic beds and check controller for service life remaining of ionic beds. Replacement of ionic beds is dependent on water quality and usage. 3. Check the drain and screen. Clean as necessary. 4. Check tank and heat exchanger for cleanliness. Clean as necessary. 5. Check the level canister floats for cleanliness. Clean as necessary. Semi-Annual Maintenance Exhaust Fans (14 fans) 1. Consult instruction manual for any specific requirements then at a minimum do the following: Check fan belt for tightness and wear Align pulleys / sheaves as necessary Remove debris from fan /motor guard Lubricate fan shaft bearings as necessary Make sure outside of motor is clean Check tightness on all nuts and bolts Annual Maintenance Unit Heaters, Cabinet Unit Heaters and Trench FCUs – 14 UH – 10 FFH 1. Inspect units for normal operation (on & off) 2. Inspect local equipment and area for leaks 3. Inspect coils and fans for excessive vibration 4. Inspect equipment for discoloration from overheating or deterioration. 5. Inspect for dirt, foreign particles, or dust collection on components 6. Inspect wiring and connections for discoloration, damage or heat stress. 7. Inspect terminals for loose, stripped, or damaged connections. 8. Inspect coils and fans for dirt build up and clean Aaon Roof Top Unit (RTU 1, 2, 3, and 4) 1. DX Cooling Check compressor operation, rotation, amperage and voltage. Check evaporator coil for cleanliness and clean if necessary. Refer to IOM for proper procedures. 2. Heat Wheel Section Check heat wheel for cleanliness and proper rotation. Clean if necessary. 3. Condenser Sections Check for proper operation Check for rotation, any excessive noise/vibration, amperage and voltage. Check condenser coil for cleanliness. Clean coil per procedures outlined in IOM. Note that the coil may need to be cleaned more than once per year depending on location. 4. Condensate Drain Pans Clean out drain pan to prevent microbial growth. Note that this may need to be done more than on an annual basis, but at a minimum should be done once per year. Check the P-trap and clean as required. Page 5 of 9Page 5 of 9 A12.Page 319 of 975 4521 West Diversey Avenue Chicago, IL 60639 | 773 -489-0400 P | 773-489-1492 F www.glph.com 5. Fans Inspect and clean blower wheels for excessive dust/dirt buildup. Re-lubricate fan bearings as required per the unit IOM. 6. Electrical Check all electrical connections for tightness and look for any signs of overheating or wiring damage Armstrong Gas Fired Humidifiers (H 1, 2, and 4) 1. Vent connector and chimney should be inspected for blockages 2. Vent pipe should be inspected for proper pitch and support. All joints of the vent pipe should be inspected to verify that there are no leaks. 3. The burner flame should be inspected for visual combustion. 4. The burner should be checked for proper operation. 5. Verify there are no signs of visual degradation. 6. Check and tighten all electrical connections. Look for signs of overheating or wiring damage. Pumps 1. For cases where an operator needs to replace a part on a malfunctioning pump, take the opportunity to examine the pump’s other parts for signs of fatigue, excessive wear and cracks. Any worn parts should be replaced if they do not meet the following part-specific tolerance standards 2. Bearing frame: inspect for cracks, roughness, rust or scale. Machined surfaces should be free of pitting or erosion. 3. Shaft and sleeve: inspect for grooves or pitting. Check bearing fits and shaft runout, and replace the shaft and sleeve if worn or if the shaft runout is greater than 0.002 inches. 4. Casing: inspect for signs of wear, corrosion or pitting. If wear exceeds a depth of 1/8-inch, the casing should be replaced. Check gasket surfaces for signs of irregularities. 5. Impeller: inspect the impeller for wear, erosion or corrosion damage. If the vanes are bent or show wear in excess of 1/8-inch deep, the impeller should be replaced. 6. Frame adapter: inspect for cracks, warpage or corrosion damage and replace if any of these conditions are present. 7. Bearing housing: inspect for signs of wear, corrosion, cracks or pits. Replace housings if worn or out of tolerance. 8. Seal chamber: check for pitting, cracks, erosion or corrosion. Inspect for any wear, scoring or grooves that might be on the chamber face. Replace if worn more than 1/8-inch deep. 9. Shaft: check the shaft for any evidence of corrosion or wear and straightness, noting that the maximum total indicator reading (TIR) at the sleeve journal and coupling journal should not exceed 0.002 inches. 10. Coupling: Inspect coupling for signs of wear and verify tightness of set screws. Chiller 1. Inspect thermal insulation for integrity 2. Clean and paint as required 3. Sequence test controls 4. Check contactors for pitting, replace as required 5. Check terminals for tightness, tighten as necessary 6. Clean control panel interior 7. Megger compressor motor 8. Perform compressor vibration test Page 6 of 9Page 6 of 9 A12.Page 320 of 975 4521 West Diversey Avenue Chicago, IL 60639 | 773 -489-0400 P | 773-489-1492 F www.glph.com 9. Perform refrigerant oil analysis test on compressor oil 10. Evaporator and compressor bundles Clean and leak test tubes Clean flow sensor Boilers (3 boilers) 1. Inspect condensate drain for flow and media 2. Keep a log and monitor faults, hours and cycles by serial number 3. Inspect electrical service and measure voltage and current on motors 4. Check system controls to ensure proper and safe operation; for instance, check the configuration settings of the C-More, ECS, and BMS Systems 5. Check chemical system (quarterly) Compressor VFD 1. Inspect equipment for discoloration from overheating or deterioration. 2. Inspect for dirt, foreign particles, or dust collection on components 3. Inspect wiring and connections for discoloration, damage or heat stress. 4. Inspect terminals for loose, stripped, or damaged connections. 5. Inspect contactors and relays for excessive noise during operation. 6. Inspect coils for signs of overheating such as melted or cracked insulation. Chiller 1. Record operating conditions on Owner’s Daily Log Sheet 2. Verify flow 3. Clean control box fan filter 4. Check refrigerant levels 5. Check liquid line sight glass for clear flow 6. Check oil sight glass for correct level 7. Inspect unit for loose or damaged components and visible leaks 8. Visually inspect components for signs of overheating 9. Verify compressor and oil heater operation 10. Confirm evaporator and condenser correct water flow and pressure drop 11. Leak test for refrigerant leaks Chemical Treatment System/Glycol System (CHW/HHW/Glycol) 1. Inspect system filters and change as required for the first month 2. Test and verify chemical and glycol concentrations at the end of the first month. 3. Inspect system filters and change as required 4. Verify glycol percentage Page 7 of 9Page 7 of 9 A12.Page 321 of 975 4521 West Diversey Avenue Chicago, IL 60639 | 773 -489-0400 P | 773-489-1492 F www.glph.com Boilers – Semi Annual and Annual Maintenance Schedule * Only performed after initial 6 month period after initial startup Equipment included in the maintenance agreement: Hot water boilers Aerco boiler- serial number - G-19-0622 Aerco boiler- serial number -G-19-0752 Aerco boiler - serial number - G-19-0748 Daikin Chiller Model. WWVJNNSASNB Serial. STNU1907000043 VLT HVAC Drive serial number 000706h387 B&G pump ser. C282088-02E91 B&G pump ser. C282088-02E91 B&G pump ser. C282086-03F91 B&G pump ser. C282086- 02F91 B&G pump ser. C282086-01F91 RTU-1 AAON ser. 201910-BVWF00246 RTU-2 AAON ser. 201908-BNWU07200 RTU-3 AAON ser. 201909-ANWQ07187 RTU-4 AAON ser. 201908-BNWW07201 Armstrong Humidifier ser. B298124C-6-1 Armstrong Humidifier ser. B298124C-4-1 Armstrong Humidifier ser. B298124C-2-1 Armstrong Humidifier ser. B298124C-8-1 Page 8 of 9Page 8 of 9 A12.Page 322 of 975 4521 West Diversey Avenue Chicago, IL 60639 | 773 -489-0400 P | 773-489-1492 F www.glph.com Misc. VFDs This proposal is valid for 30 days. Thank you for the opportunity to quote this work - we look forward to working with you. If you have any questions, please don’t hesitate to contact me. Sincerely, Gino Cecconi Service Manager 773-447-1558 gcecconi@glph.com Page 9 of 9Page 9 of 9 A12.Page 323 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Rajeev Dahal, Senior Project Manager CC: David Stoneback - Public Works Agency Director; Lara Biggs - City Engineer Subject: Change Order No. 1 with Landmark Contractors, Inc. for the Main Street Corridor Improvement Project (Bid 19-05) Date: December 9, 2019 Recommended Action: Staff recommends that City Council authorize the City Manager to execute Change Order N o. 1 to the construction contract agreement with Landmark Contractors, Inc. (11916 W. Main St., Huntley, IL 60142) for the Main Street Corridor Improvement Project (Bid No. 19 -05) in the amount of $75,754.48. This will increase the total contract amount f rom the current contract price of $2,062,822.08 to $2,138,576.56. This change order also extends the contract completion time until May 30, 2020. Funding Source: Funding will be from the Capital Improvement Program 2019 General Obligation Bonds. Council Action: For Action Summary: On April 8, 2019, City Council approved a contract with Landmark Contractors for the Main Street Corridor Improvement Project. Work has been proceeding since the contractor mobilized on-site in May 2019. Due to unseasonably cold weather conditions, permanent pavement markings, some landscaping and final restoration work will need to be postponed until Spring 2020. There has also been a delay in receiving the mast arm traffic signals from the supplier as the current waiting time to receive the materials is 32 to 36 weeks after the placement of the order, which is postponing the delivery until January 2020. The construction work is expected to resume in early Spring 2020 and be completed by May 30, 2020. During construction, some unanticipated conditions required additional work. This change order will also address additional work required for the following items: A13.Page 324 of 975 • Temporary pavement markings needed during the winter months until permanent markings can be placed in Spring, 2020. The total cost of this item is $11,000.00. • Unidentified storm sewers at the McDaniel Avenue/Shopping Center Driveway which required rerouting the sewer pipes to meet proper grades/ADA slope requirements, and filling an abandoned storm sewer to prevent fu ture sinkholes. The total cost of this item is $38,578.25. • Unanticipated subgrade conditions and needed improvements. The total cost of this item is $13,993.68. • Concrete sidewalk through the major driveways to meet ADA slope requirements and bridge slab work. The total cost of this item is $12,182.55. • Delay in delivery of the mast arm signals by the supplier and unseasonably cold weather conditions. There is no cost associated with this, but it requires a time extension of 181 days to May 30, 2019. This change order exceeds the budget of the project and will be funded from 2019 G.O Bonds generated by savings in other projects. The final quantities and pay estimate will be prepared at the completion of the project. A portion of this change order amount may be offset if there are savings due to a reduction in other contract pay item quantities. A breakdown of the total funding is shown below. Kap-Sum Properties will reimburse the City up to $25,000 for sidewalk improvements following the completion of construction. Legislative History: On April 8, 2019, the City Council approved the award of the construction contract to Landmark Contractors. Attachments: Change Order #1 Main Street Prjoect Landmark 11202019 Page 2 of 3 A13.Page 325 of 975 CITY OF EVANSTON CHANGE ORDER Order No.001 Date:11/18/2019 Agreement Date:04/23/2019 PROJECT:Main Street Corridor Improvement Project,Bid #19—05 OWNER:City of Evanston CONTRACTOR:Landmark Contractors,Inc. The following changes are hereby made to the AGREEMENT: Modificationsto the contract to address extra work required during construction as follows: Temporary pavement markings during winter months:$11,000.00 Unidentified storm sewer improvements:$38,578.25 Unanticipated subgrade conditions and improvements:$13,993.68 Concrete sidewalk and bridge slab work:$12,182.55 Time extension to account for the delay in delivery of the mast arm signals by the supplier and weather conditions.The contract completion date is being extended until May 30,2020. Change to CONTRACT PRICE: Original BASE CONTRACT PRICE:$2,062,822.08 Current CONTRACTPRICE adjusted by previous CHANGE ORDERS $2,062.822.08 Total change in CONTRACT PRICE for this CHANGE ORDER $75,754.48 The CONTRACT PRICE including this CHANGE ORDER will be $2,138,576.56 Original Date for Contract Completion November 30,2019 Current Date for Contract Completion November 30,2019 Time Extension (in calendar days)181 days Modified Date for Contract Completion May 30,2020 Accepted by (Contractor):///'20//"I Date Approved by (Owner): City of Evanston Date Page 3 of 3 A13.Page 326 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Rajeev Dahal, CC: David Stoneback, Public Works Agency Director; Lara Biggs, City Engineer Subject: Change Order No. 1 with Hecker and Company, Inc. for the Emerson Street Traffic Signals Project (Bid 19-04) Date: December 9, 2019 Recommended Action: Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the construction contract agreement with Hecker and Company, Inc. (250 Industrial Lane, Wheeling, IL 60090) for the Emerson Street Traffic Signals Project (Bid 19-04). This change order does not modify the contract price. It extends the contract completion dat e by 243 days from November 30, 2019, to July 31, 2020. Funding Source: There is no funding required for this change order. Council Action: For Action Summary: On April 8, 2019, City Council approved a contract with Hecker and Company for the Emerson Street Traffic Signals Project. Work onsite has not started due to the contractor not receiving the mast arm traffic signals from the supplier. The current waiting time to receive the materials is 32 to 36 weeks after the placement of the order. The con tractor is expected to receive all materials by March 1, 2020. The work is expected to be resumed in early Spring 2020 and completed by July 31, 2020. The project involves signal modernization and fiber interconnection of three signals at Emerson Street/Maple Avenue, Emerson Street/Elgin Road, and Elgin Road/Benson Avenue. It also involves signal modernization of one signal at Emerson Street/Dodge Avenue. The project will include the replacement of outdated controllers, new mast arm poles, traffic sign al A14.Page 327 of 975 equipment, installation of loop detectors and fiber optic interconnect system, LED heads, etc. per IDOT standards and also traffic signal emergency vehicle preemption devices. Sidewalk improvements, pedestrian countdown signals, and audible pedestrian signals are also included as part of the project to improve the safety of pedestrians. Funding for this contract is shown below. No additional funding is required for this change order. Legislative History: On April 8, 2019, City Council approved award of the construction contract to Hecker & Company. On June 12, 2017, the City Council approved Ordinance 37-O-17 (the Planned Unit Development located 831 Emerson) Attachments: Change Order #1 Time Extension Emerson Signals Hecker 11122019 Page 2 of 3 A14.Page 328 of 975 CITY OF EVANSTON CHANGE ORDER Order No. 001 Date: 11/13/2019 Agreement Date: 04/23/2019 PROJECT: Emerson Street Traffic Signal Project, Bid #19-04 OWNER: City of Evanston CONTRACTOR: Hecker and Company, Inc. The following changes are hereby made to the AGREEMENT: Time extension to account for the delay in delivery of the mast arm signals by the supplier. The contract completion date is being extended until July 31, 2020. Change to CONTRACT PRICE: Original BASE CONTRACT PRICE: $ $968,928.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDERS $ $968,928.00 Total change in CONTRACT PRICE for this CHANGE ORDER $ 0.00 The CONTRACT PRICE including this CHANGE ORDER will be $ $968,928.00 Original Date for Contract Completion November 30, 2019 Current Date for Contract Completion November 30, 2019 Time Extension (in calendar days) 243 days Modified Date for Contract Completion July 31, 2020 Accepted by (Contractor): [Hecker & Company, Inc.] Date Approved by (Owner): City of Evanston Date Page 3 of 3 A14.Page 329 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Paul Moyano, Senior Project Manager CC: David Stoneback, Public Works Agency Director Subject: Change Order No. 1 with Bolder Contractors for Oakton Street Water Supply Connection (Bid 19-36) Date: December 9, 2019 Recommended Action: Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the Construction Contract agreement for the Oakton Street Water Supply Connection with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL 60013) in the amount of $14,361 and for an additional 38 days. This will increase the total contract amount from the current contract price of $2,708,514.24 to $2,722,875.24, and extend the current completion date from April 24, 2020 to June 1, 2020. Funding Source: Funding for this project is from Water Fund (Account No. 513.71.7330.65515 – 419003), which has an FY 2019 budget allocation of $1,600,000.00 an FY 2020 budget allocation of $2,600,000. The cost of the project will be covered over the two years. Evanston will recover all costs associated with the water meter and pipeline as these costs will be included in the Lincolnwood water rate calculation. Council Action: For Action Summary: New infrastructure is needed to support the wholesale water supply to the Village of Lincolnwood. The City of Evanston is building a new water meter on Oakton Street at the city limits, along with approximately 2,500 feet of 24 -inch transmission main between the new meter and the South Standpipe located at 640 Hartrey Avenue. The Village of Lincolnwood will tie into the City’s system at the new metering facility. The City executed the Construction Contract Agreement with Bolder Contractors, Inc. on September 19, 2019, and construction is now underway. This Change Order is to address A15.Page 330 of 975 two items that have been adjusted from the original Contract Documents as summarized below. 1. Domestic Ductile Iron Fittings / $14,361 – The City intended to utilize higher-quality domestically produced pipe fittings for this important pipeline project, however this requirement was inadvertently excluded from the original bid package. The additional costs associated with these fittings are documented in the letter from t he Contractor dated September 23, 2019 and attached to the Change Order. 2. Completion Date – The original contract duration for this project places completion of road restoration after asphalt plants are shut down for the winter. The Contractor therefore requested that the final completion date be extended to June 1, 2020 to account for the availability of materials. In addition, long lead times for the domestic fittings and the bulk water fill station have delayed substantial completion, and the contractor requested a 30-day extension. Both requests are reasonable as they are outside of the control of the Contractor. The requests are documented in the letter from the Contractor dated September 18, 2019 and attached to the Change Order. A summary of the project funding is as follows: Legislative History: City Council approved award of the construction contract to Bolder Contractors, Inc. on September 9, 2019. Attachments: Change Order No. 1 Page 2 of 9 A15.Page 331 of 975 CITY OF EVANSTON CHANGE ORDER OrderNo.001 Date:November18,2019 Agreement Date:September 19,2019 PROJECT:Oakton Street Water Supply Connection OWNER:City of Evanston CONTRACTOR:Bolder Contractors,Inc. The following changes are hereby made to the AGREEMENT: Modi?cations to the contract to address changes during construction summarized below and documented in the attached documents. 1.Domestically made DIP ?ttings /$14 361.00 -Furnish domestic ductile iron fitting as documented in a letter from Bolder Contractors,Inc.dated September 23,2019 and supported by the attached breakdown of the quantity and cost. 2.Completion Date —The substantial completion date shall be extended by 30 days and the ?nal completion date shall be extended by 38 days as shown below and requested in the letter from Bolder Contractors,Inc.dated October 18,2019. Change to CONTRACT PRICE: Original CONTRACT PRICE:$2,708,514.24 Current CONTRACT PRICE adjusted by previous CHANGE ORDERS $2,708,514.24 Total change in CONTRACT PRICE for this CHANGE ORDER 001 $14,361.00 The CONTRACT PRICE including this CHANGE ORDER willbe $2,722,875.24 Original COMPLETION DATE April24,2020 Current COMPLETION DATE adjusted by previous CHANGE ORDERS April24,2020 Total Change in CONTRACT TIME for this CHANGE ORDER 38 days The COMPLETION DATE including this CHANGE ORDER will be June 1,2020 Accepted by \(( (Contractor):W5 l l Ll older ontractors,l .Date Approved by (Owner): City of Evanston Date Page 3 of 9 A15.Page 332 of 975 Conlraclors,Inc. 316 Cary Point Drive Sewer.Watermain and Road Construction 847.236.0785 Cary.IL 60013 Fax 8472360786 9/18/19revised 9/23/19 Mr.Paul Movano City of Evanston 555 LincolnSt Evanston lL Re:Oakton Street Water Supply Domestic Ductile Iron Fittings Additional cost Dear Sir, Per our discussion,it has come to our attention that on this project the City may want to utilize only domestically made dip fittings.Since we bid the job using globally sourced dip fittings,as we have done in the past in Evanston,this would be an added cost to the project.l have researched the specifications again and confirm this is not a project requirement.A steel procurement Act is noted however ductile iron fittings are not made of steel,as we discussed. The attached is a breakdown of the quantity and cost of the dip components.I have listed both the price for the non domestic and domestic prices.I have also attached documentation from our supplier on the pricing.The difference we request is $14,361.20 which includes a 15%markup as would be standard in the IDOT style change order for material. Since the clip domestic cross is a long lead item,it was agreed to at the precon to purchase this fitting as a non domestic which is reflected here.Other fittings will be domestic as discussed,ifa material lead time arises,we will let you know.Thank you. Bo G sda Page 4 of 9 A15.Page 333 of 975 24"slv 24*‘cross 24x15 r 2490 24x8 1 znnmg 15x10 r 12"5!:-aeve 10190 5'‘bermd 11x5 1 8x6 1 a"sleeve quarmtv ...u.»».-«.4»,-. nun domestic pnce at we 1352 3925 1271 2142 1770 595 5115 394 305 155 484 302 229 NEVADD 0051 D\us15% TOTAL $5,535.00 $3,928.00 $3,813.00 $6,426.00 $1,770.00 $595.00 $545.00 $2,354.00 $345.00 $624.00 $1,936.00 $906.00 $687.00 $29,526.00 domestic current price 2122 3545 2626 1407 335 503 434 197 685 391 261 $12,425.00 1373.2 $14,361.20 fun!“1>° M’§r:L $7,230.00 $3,923.00 $6,366.00 $10,635.00 $2,525.00 $1,407.00 $836.00 $3,018.00 $434.00 $788.00 $2,740.00 $1,173.00 $783.00 $42,014.00 Page 5 of 9 A15.Page 334 of 975 Core &Main 29950 SkukieHwy LakeBluff,IL 60044 Phone:8474734900 Fax:847-473-3873 Seq?Qty Description Units Price ‘ ‘Ext Price 10 ALLF|TI'lNG5 AREGLOBALLVSDURCED 20 ITEM13 _V V 30 20 R2200-1 TYPE1 INLETFILTER EA 115.2,200.00 50 ITEM20 -22 50 124 12 T1Q50 01 PIPE FT 25.75 3,555.00 70 4 100l~1212RC12 cI.AvxcI/PvcCPLGSTRONGBACK EA 103.00 1 432.00 30 57 10 TJ use 01 PIPE V VV V V V V V FT 22.47V 1,954.59 90 8 1002101055 10 <:LAvxc1/PvcCPLGSHEARRING EA 5500 520.00 100 157 5 T10150 01 PIPE ET 17.05 2,573.42 110 3 ,1OD2A88SR5CLAYXC1/PVCCPLGSHEARRING VV EA 45.00 144.00 130 V ITEM23 «22 V _ V V V 140 1715 24 TI PR250 01 PIPE .3 FT 55.35 113,790.25 150 750 24TVRFLEXPVPV2V5_0IVJIVPVIPVEV V V VV _ V V V V_ V‘FT 101.97 75,477.50 150 29 V15TR FLEXPRZSO01 PIPE V‘VI=T V 59.25‘V 1,715.54 170 20 12 T1 c152 01 PIPEZINC ,Fl’39.04 750.30 130 20 10 T1 cI.52VIV1IVPIPVEZINC V VI=_TV 517.40 190 52 6T.|CL52 01 PIPEZINC V FT 1 910.00 210 3000 24"VB1OP0LvwRVAP54LAyELAT8MIL210'PV0LLwI—IITVEV V V Fl’2.19 V VV 5,570.00 220 3000 19-24"POLVWRAP54"x220'FT 0.93 2,490.00 230 500 3-2 vmo POLVWRAP20 LAVFLAT3MIL 500'RQLLWHITE FT 070 350.00 240 3 COPPERHEAD10305-115500 :10 WIRE500'—BLUE V VV V R_L 125.00 375.00 250 2 3x1000‘NON-DETTAPEWATERBLUE ,EA 1 19.00 35.00 2 0A.__V__E5ALuss AND ss B&NVS'V , 2 0 3 1 24x15 M1REDC153 IMP EA 1,271.00 1,271.00 2 0 I 1 24 M1P1115c153 IMP VEVAV‘_595.00,595.00 3 0 5 4 24 M190 c153 IMP v EA 2,142.00 3,555.00 3 0 I 1 24 MJ CROSSc153 IMP 1 EA 3,923.00 3,923.00 3 0 0 24x15 sEM1VITEDV;1s3IMP-1 5 E:5444115001121205.5.A532.V ‘EAV,905.00 905.00 3 0 I 1 15x10 M1 REDc153 IMP _ ‘EA 545.00 545.00 3 0 1 10 M190 5153IVMP V VV V _EA 345.00‘V 345.00 3 0 1 15 M1 cAP c153 IMP _ EA 335.00 ,335.00 3 0 1’3 24 M1 L/PSLV c110 IMP 95’EA 1,352.00‘5,555.00 3 0 g 4 24 M145 c153 IMP EA 1,710.00.5,040.00 329%2 12 M1 L/PSLV c153 IMP EA 394.00 ‘ ,733.00 39,1 10 MJ cAP 0153 IMP V EA 149.00 145.00 400.2V 5 M145 c153 IMP V _ .EA V 155V.00V‘ _V 312.00 ’ 410\\1 6 M1 L/PSLV5153 IMP EA 155 0 I 155.00 430 1 24 AFC2524MI=MJXFLRW av O/L ’7 'EA 17,597.00 17,597.00 440 WITH BEVELGEAR 450 1 24"sVsBOLT_AN_D_NUT I<IT ‘ V EA V 29500 V 295.00 450 1 24 FLGXPE01 PIPE5'IMP EA 1,512.00 1,512.00 470 2 24 FLGFF TORUSEAL5'AsI<Er EA 75.00 150.00 09/10/2019-12:32 PM ,Acxuanaxes may vary Page 1 of 3 Page 6 of 9 A15.Page 335 of 975 Bid Proposalfor Oakton St Water Supply Connection 470 480 500 S10 1 520 1 530 1 580 3 590 3 600 3 650 650 1 680 690 700 7 10 720 730 740 750 760 770 780 05111011150104.4141 810 820 100 830 840 850 860 870 880 890 900 910 920 530 940 950 960 970 980 990 _ 1000 180 1010 1 1020 1 0.0.1.1011»E-005-0g0......~1g 08/19/2019-3:30 PM Description Units Price Ext Price ITEM31 TYLER554-s VLVaox w/LIDIMP > EA,155.00 990.00 VALVEaoxADAPTORIITvP.EA EA 35.00 225.00 |TEM 32 ,‘ axe ss TAP SLVcsT-Ex-905-5-555.53-9.0500 EA 1,295.00 1,295.00 5 AFC2505MI=MJXFLRW GVOL 77 EA » , ,N/C N/C 5 FF RR Acc KITw/30455N&B EA 7 N/c N/c 12x5 ss TAP 5LVcsT-Ex-1340-5ss 00 13 00-1340 w/s5 FLANGE EA 1,495.00 4,455.00 5 AFCZSOEMFM1xPLRW GV0L EA 0.00 0.00 5 TERRACCI<ITw/30455N&B EA 0.00 0.00 ITEM34 10 M1 L/PSLVC153 USA EA 393.00 393.00 ITEM35 5-1/4w557HYD5'0"5 6M1 0/L EA 3,525.00 24,575.00 5 AFC2505MM M1 RW av ON 0L EA N/c N/c TYLER554-5 VLVBOXW/LIDIMP EA 155.00 1,155.00 VALVEBOXADAPTORIITYPEA 255.00 5x5 M1TEE0153 IMP 905.00 12x5 M1TEEc153 IMP 1,935.00 5 M1L/P51v 0153 IMP 537.00 12 M1L/PSLV1:153IMP 1,152.00 5 T1cL52 01 PIPEZINC , 1,400.00 ITEM35 ITEM37 -35 5 TR FLEXCL52DI PIPEzINc 21.45 2,145.00 5 T1CL52Dl P|PE ZINC 17.50 1,400.00 6 AFC2505MMMJ aw GV ON 0L 575.00 1,350.00 TVLER564-s VLVBOXw/LI0IMP 155.00 155.00 VALVEBOXADAPTORIITYPEA 30.00 33.00 5 M1L/P5LVc153 IMP 155.00 155.00 3 TJ cL54 DI PIPEZINC 43.55 2,355.72 12x3 M1TEEc153 IMP 495.00 495.00 12 M1 L/PSLVc153IMP _ 394.00 _V39400 3 AFCZ503MMM1 RWGV ON 0/L AMERICANFLOWCONTROL 500.00 500.00 TYLER554-5VLVBOXW/LIDIMP 155.00 155.00 VALVEBOXADAPTORIITYPEA 35.00 35.00 ITEM3940 317-132013-00012x1-1/zccsDL EPOXYw/30455STRAPS12.75-13.2000 EA 130.00 390.00 BZSOOON1-1/2BALLc0RP c0xcPNO LEAD7 7 EA 135.00 414.00 E25154N1-1/2STRTBALLCURBMINNT0P FLRXFLRNo LEAD EA 1 245.00 735.00 P110302510SERV_§O_X‘_fAF'T2"01030205910 EA ‘52.00 , 174.00 H15400N1-1/2 3-PARTCPLCFXCFN0 LEA0 EA ''"9500 255.00 1-1/2SOFTK COPPERTUBE50' Fl’5.04 1,057.20 BZSODON1BALLCORPCCXCFND LEAD ,{_N 7 EA ,, 55.00 55.00 B25154N1 sTRTBALLCURBFLRMINNToP -FLRXFLR-N0 LEAD EA 10400 104.00 'Anuanaxesmay vary Page 2 of 3 Page 7 of 9 A15.Page 336 of 975 Bid Proposal for Domestic Fittings -Oakton St Water Supply Connection BDLDERCONTRACTORS,INC Core &Main Job Location:Evanston,IL 29950 Skokie Hwy Engineer:Greeley &Hansen Lake Bluff,IL60044 Bid Date:()8/20/2019 Phone:847473-1900 Core 8.Main 1068565 Fax:847-473-3873 Seq}!Qty 'Description Units Pvice Ext Price 10 C1_5§D!M]FI'|'|'ING QMESTIC 20 1 24x16MIRED_C_15_3:USA __V 30 1 24 MI PLUGc15_USA , 1,407.00 40 4 24 M190 C153USA 14,130.00 50,1 24 M1GROSSC153 U_SA_,_, W 50 1 24x1s,SI-:MJREDc153 USA 70 1 151'x 10"MJ R_E_D_U;ERUSA .11?,1 ..10"M1199BENDUSA , 90 1 , 100 3 24 Ml L/rg_s_I._E_E,v,EUSA __, _1,230.00 110 4,24 M145 C153 USA W zgaoo V _ 10,504.00 120 V 2 12"MI L/PSLEEVEVUSA H ,_,_EA _502.00‘ 130 1 10"M1GAR I 140 2 6"MJ 45 BEND UsA_ 150 1 6',/VPWSLEEVEUs,__ 170 3 8“x effM1TEEUSA __1,173.00 130 ,, 4 12"X6"MLTE-‘..,,,,2,r_7‘L°-0,0 190 3 3“MJ L/PSLEEVEUSA 733.00 200 1 _s'j M190BENDUSA _W "$01.00 _210 1 s"_MJTE_E,Us 445.00, 220 1 3“M1 PLUG USA 7 105.00 Branch Terms: UNLESSOTHERWISESPECIFIEDHEREIN,PRICESQUOTEDAREVALIDIF ACCEPTEDBYcUsToMER AND PRODUCTSARE RELEASEDBV CUSTOMERFDR MANUI=AcTUREwITHIN THIRTV(30)CALENDAR DAYSFROM THE DATEOF THIS QUOTATION.coRE 3.MAIN LP RESERVESTHE RIGHTTo INCREASE PRICESUPON THIRTV(50)CALENDARDAYS’NOTICETo ADDRESSFACTORS,INCLUDINGBUT NOT LIMITEDT0,GOVERNMENT REGULATIONS,TARIFFS,TRANSPORTATION,FUELAND RAw MATERIALcoSTS.DELIvERvWILL coMMENcE BASEDUPON MANUFACTURERLEADTIMES.ANY MATERIALDELIVERIESDELAYEDBEVDNDMANUFACTURERLEAD TIMES MAY BE SUBJECTTo PRICE INCREASESAND/oRAPPLICABLEsToRAGE I=EEs.THIS BID PROPOSAL Is coNTINGENT UPON BUVhER'SACCEPTANCEor SELLER‘STERMS AND coNDITIoNS or SALE,As MODIFIED FROM TIMETo TIME,wHIcH cAN BE FOUND AT:1Ips;aco;ggngm;'n.:omzTanggz 09/18/2019~2:31 PM Actual taxes may vary Page 1 of 1 Page 8 of 9 A15.Page 337 of 975 4 Colllraclors,Inc. 316 Cary Point Drive Sewer,Watermain and Road Construction 847.236.0785 Caly,IL 60013 Fax 847.236.0786 9/18/19 Mr.Paul Moyano City of Evanston 555 LincolnStreet Evanston IL Re:Oakton Street watermain Supply Extension of Time Request Dear Sir, I would like the City to consider an extension of time to Bolder Contractors on this job for both the substantial completion date and the ?nal completion date.Per our conversation,the asphalt plants will not likely be open in the spring until late April,possibly early May.Given this I would like to request a June 1,2020 completion date for the final surface restoration. Given the long lead items on this project we have reason to believe substantial completion is going to be com promised.While we do believe water can be flowing by 2/1/20,we will need to have approved submittals very,very soon.As you know we made substantial submittals the week of August 26"‘,the week after the bid opening.To date,no sumbmittals have been returned.Given the lead time,for the bulk water station for example,it is questionable if this can be operational by 2/1/20.Furthermore it is also very unlikely for the payment patching to be done by 2/1/20also.We will do our best however I have to communicate this to you and request a one month time extension for substantial completion. Thank you for the consideration. S’n erely, Z Bob Gwiasda Page 9 of 9 A15.Page 338 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Christopher Venatta, Senior Project Manager CC: David Stoneback, Public Works Agency Director Subject: Stormwater Management Guide Date: December 9, 2019 Recommended Action: Staff recommends that the City Council accept and place on file the 2019 Stormwater Management Guide. Council Action: For Action: Accept and Place on File Summary: In 1987, the City of Evanston committed to address the problem of basement sewer backups that had plagued its residents for generations. After investing over $210 million dollars in stormwater infrastructure over 22 years, basement backups are largely a problem of the past. Today, in the face of more intense rainfalls and an uncertain future climate, the City’s stormwater challenges are changing. The City must be in a position to continue to provide its residents an acceptable level of protection against current and future stormwater events. To this end and in keeping with the goals outlined in the City of Evanston’s Climate Action and Resilience Plan (CARP), the City is developing a Stormwater Management Guide, which will define the goals and approaches for managing the City’s future stormwater needs. The vision of this guide is to provide a framework for Evanston to develop a resilient stormwater management system under current conditions and in the face of climate change. It is meant to be a living document that provides guidance over the multi-year multi-project timeline for reaching the City’s stormwater related goals. Analysis: During October, staff presented the draft Stormwater Management Guide to the Environment Board, the Utilities Commission, the Transportation and Parking Committee and the Water subcommittee of Citizens’ Greener Evanston. Comments and suggestions made during A16.Page 339 of 975 these meetings were incorporated into the final document presented to the City Council tonight. The first step as outlined in the Stormwater Management Guide will be to issue a Request for Proposal to develop a hydrologic and hydraulic model for the City of Evanston. The model will be used to analyzes overland stormwater flow and the existing sewer systems under cu rrent conditions, as well as to understand how resilient the City’s infrastructure will be to handle future storm conditions. Once the model is functional, calibrated and validated, a plan for stormwater management improvements can be developed. Next steps will be to define a level of protection for the City, establish a capital improvement plan as it relates to stormwater management, and then develop a sustainable long -term funding source such as a stormwater utility fee. All of these steps will take pla ce across many different projects with multiple sources of public outreach and engagement. Attachments: 2019 Stormwater Management Guide Page 2 of 43 A16.Page 340 of 975 December 2019 Stormwater Management Guide Page 3 of 43 A16.Page 341 of 975 1 Stormwater Management Guide Table of Contents Section 1 – Vision and Goals Section 2 – Background Information Section 3 – Hydrology and Hydraulics Section 4 – Stormwater Best Management Practices Section 5 – Policies and Regulations Section 6 – Stormwater Capital Improvements Section 7 – Funding Section 8 – Operations and Maintenance Section 9 – Implementation Plan Appendix A. Green Infrastructure Operation and Maintenance Plan B. City of Evanston Stormwater Management Plan (MS4) Page 4 of 43 A16.Page 342 of 975 2 Section 1 - Vision and Goals Introduction: In 1987, the City of Evanston committed to address the problem of basement sewer backups that had plagued its residents for generations. After investing over $210 million dollars in stormwater infrastructure over 22 years, basement backups are largely a problem of the past. Today, in the face of more intense rainfalls and an uncertain future climate, the City’s stormwater challenges are changing. The City must be in a position to continue to provide its residents an acceptable level of protection against current and future stormwater events. To this end, the City is developing this Stormwater Management Guide, which will define the goals and approaches for managing the City’s future stormwater needs. Vision: The vision of this plan is to provide a framework for Evanston to develop a resilient stormwater management system under current conditions and in the face of climate change. Goals: a) Develop an acceptable level of protection for stormwater flooding b) Mitigate stormwater-related safety issues and property damage under current and future conditions c) Work towards achieving the goals outlined in the City of Evanston’s Climate Action and Resilience Plan (CARP) d) Develop an equitable approach to stormwater management e) Be a leader in stormwater management best practices f) Maintain compliance with stormwater regulations g) Establish a sustainable funding stream for implementation of the plan Page 5 of 43 A16.Page 343 of 975 3 Section 2 - Background Information The City of Evanston is located just north of Chicago. Founded in 1863, Evanston is a thriving community. Evanston is located in Cook County, Illinois, which is the second- most populous county in the United States after Los Angeles County, California. Yet the population density of Evanston is far higher than Cook County’s average (see text box). Evanston is very urban and very densely populated. a) Evanston Sewer Systems i) Combined Sewer System A network of sewers in the public right-of-way (ROW) that combines sewage and drainage from residential, commercial and other buildings with stormwater runoff from the public ROW and conveys this mixture to a point of disposal. Stormwater runoff from the public ROW often includes stormwater runoff from adjoining private property. In many areas, the flow of stormwater into the combined sewer system is restricted so as not to surcharge the combined system, thus minimizing basement backups. The excess stormwater is detained on the surface within the public ROW. ii) Relief Sewer System A sewer system permitted through Metropolitan Water Reclamation District (MWRD) to primarily carry the excess stormwater runoff from the ROW that has been restricted from entering the combined system. Some locations served by relief sewers may receive detained stormwater overflowing from adjacent combined sewer areas. iii) Storm Sewer System A sewer system permitted by the Illinois Environmental Protection Agency (EPA) under the Municipal Separate Storm Sewer System (MS4) permit for stormwater discharge directly to the North Shore Channel or Lake Michigan. There is no connection between this system and any sanitary services or the combined/relief sewer. Evanston Statistics Population: 75,5701 Area: 7.8 square miles Population Density: 9,688 population/square mile Cook County Statistics Population: 5,240,7001 Area: 945 square miles2 Population Density: 5,546 population/square mile 1US Census, 2013 Estimate 2 Land area only, water area not included Page 6 of 43 A16.Page 344 of 975 4 b) Metropolitan Water Reclamation District (MWRD) i) Founded in 1889 as the Sanitary District of Chicago under an act of the Illinois General Assembly, MWRD was tasked with reducing contamination of the water supply and the nuisance conditions of the rivers in the Chicago area. MWRD constructed 70 miles of canals and waterway improvements, reversing the flow of the Calumet and Chicago River systems from Lake Michigan into the Illinois River System. As part of the improvements, the North Shore Channel was built near and through Evanston. ii) Prior to the construction of the North Shore Channel, Evanston sewers and drainage ditches flowed into Lake Michigan. Post-construction, Evanston’s sewers were gradually reversed to flow into the North Shore Channel. MWRD also constructed several intercepting sewers through Evanston to convey stormwater and sanitary sewage into the North Shore Channel. In 1928, after the MWRD completed construction of the North Side Intercepting Sewer and the North Side Sewage Treatment Works, Evanston’s dry weather sewage no longer discharged into the North Shore Channel. However, excess flow of combined sewage and stormwater overflowed into the North Shore Channel. iii) Today, the MWRD operates seven water reclamation plants, serving the City of Chicago and 125 suburban communities. Wastewater from Evanston is treated at the Terrence J. O’Brien Water Reclamation Plant. iv) MWRD also operates the Tunnel and Reservoir Project (TARP), a large pollution and flood control system consisting of a deep tunnel system to convey combined sewer overflows (CSOs) and reservoirs to temporarily store CSOs. Each reservoir is associated with a water reclamation plant. When capacity is available at the water reclamation plant, CSO held in the reservoir is conveyed to the plant for complete treatment prior to discharge to the receiving waterway. v) Evanston is served by part of the Mainstream Tunnel and the McCook Reservoir. The Mainstream Tunnel begins 200-feet below the North Shore Channel near Sheridan Road in Wilmette and continues in a southerly direction below the channel to and beyond Howard Street, Evanston’s southern border. The Mainstream Tunnel continues under the waterways and terminates 300-feet below ground at the McCook Reservoir in southwest suburban Bedford Park, approximately 30-miles from Evanston. CSO stored in McCook Reservoir is pumped to the Stickney Water Reclamation Plant for complete treatment before discharge to the Sanitary & Ship Canal. vi) When the Evanston combined sewer system or the relief sewer system surcharge, they will overflow to the deep tunnel prior to overflowing to the Page 7 of 43 A16.Page 345 of 975 5 North Shore Channel. However, when the TARP system is full, and the North Shore Channel is approaching its high level, Evanston’s and MWRD sewer outfalls are submerged. When submerged, the discharge capacity of a sewer outfall is reduced. Under these conditions, Evanston’s and MWRD sewers become surcharged, increasing the risk of local flooding. c) Lake Michigan i) With approximately 3.5 miles of lakefront within the City of Evanston, Lake Michigan is a major geological feature to the City. There are three City owned storm sewer system outfalls that flow into Lake Michigan. They are located on Lincoln Street, Milburn Street, and Roslyn Place. Northwestern University maintains a private storm sewer system that discharges to Lake Michigan. These storm sewer systems are permitted by the Illinois Environmental Protection Agency. Page 8 of 43 A16.Page 346 of 975 6 Section 3 - Hydrology and Hydraulics Goals: Develop an acceptable level of protection for stormwater flooding Mitigate stormwater-related safety issues and property damage under current and future conditions Develop an equitable approach to stormwater management Be a leader in stormwater management best practices Actions: Develop a hydrologic and hydraulic model for the City of Evanston The first step in assessing the City’s stormwater management system is to create a hydrologic and hydraulic model covering the entire City. The model will be used to analyze the existing sewer systems under current conditions, as well as to understand how resilient the City’s infrastructure will be to handle future storm conditions. MWRD infrastructure will be included in the model. In order to develop a stormwater model, the City will need to advertise a request for proposal (RFP) to qualified consultants. Upon selecting a firm, it is expected to take approximately two years until an accurate model can be created and validated. The model will include a detailed representation of all three sewer systems within the City, the interaction between each system, and their impacts on overland flooding. Model results will be validated against the sewer flows measured during rain events as part of a flow-metering program. Once the model is functional, calibrated and validated, a plan for stormwater management improvements can be developed and included in the Capital Improvements Plan. Define level of protection The hydrologic and hydraulic model will allow the City’s infrastructure to be analyzed against conditions that are anticipated under various climate change scenarios. With changes in weather patterns that have already been observed, current design standards may not be appropriate. After the model is created, the City will need to establish a target level of protection for future conditions. Knowing what thresholds of street/park/ROW flooding is acceptable and the future conditions that are to be designed to will provide the framework for appropriately developing a Capital Improvements Plan. Page 9 of 43 A16.Page 347 of 975 7 Identify Problem Areas The other benefit of a hydrologic and hydraulic model is to identify problem areas in the City, assessing a combination of underground infrastructure, overland flow, and green infrastructure. These will be used to establish a targeted Capital Improvements Plan that can employ stormwater management techniques in the most cost-effective manner at reasonable locations. The City will also be able to analyze areas most prone to CSOs and work towards the goal of contributing zero occurrences of CSOs as outlined in CARP. Page 10 of 43 A16.Page 348 of 975 8 Section 4 - Stormwater Best Management Practices Goals: Develop an acceptable level of protection for stormwater flooding Mitigate stormwater-related safety issues and property damage under current and future conditions Develop an equitable approach to stormwater management Be a leader in stormwater management best practices Actions: Green Infrastructure Capital Projects The City’s approach to green infrastructure on Capital Projects shall be to maximize the use of assorted green infrastructure technologies in the most cost-effective manner at reasonable locations. This means that the City will use a technical approach to the selection of locations and types of green infrastructure that will be implemented. The use of stormwater models, geotechnical reports, and environmental studies will help direct the decision making on the appropriateness of each green infrastructure application. The City’s Engineering Division will analyze each capital improvement project for its ability to support green infrastructure. Before a project is designed, geotechnical and environmental testing will take place to assess what types of green infrastructure are most applicable to the various project sites. The City of Evanston follows MWRD’s Technical Guidance Manual for the Implementation of the Watershed Management Ordinance (TGM) for the design of green infrastructure (see Article 5 of the TGM). Below are some of the main selection factors for consideration: Site Layout and Grading – the physical orientation of the site will dictate if and what green infrastructure practice is possible. Infiltration Rate – should be between 0.5 and 2.41 inches per hour for implementation of volume control practices. Ground Water Level – bottom of volume control storage must be 3.5 feet above seasonably high ground water level. Environmental Factors – soil contaminants that could affect groundwater or other environmental concerns may prohibit the use of green infrastructure practices. Page 11 of 43 A16.Page 349 of 975 9 Maintenance – locations with high maintenance concerns must be weighed (such as adjacent to beaches or baseball fields with highly sandy areas) as well as overall cost of maintenance. Below is a guideline for evaluating recommended green infrastructure on varying types of projects. Types of Green Infrastructure Streetscape Projects Street Resurfacing Parking Lots Alleys Parks Porous Pavement • • • • • Tree Boxes/Cells • • Rain Gardens • • • Bioswales • • • • Infiltration Trench • • • • Private Development The City will explore ways to promote green infrastructure on private property. Green infrastructure within the City’s public ROW provides only a limited benefit to the City’s stormwater management. Expanding the boundaries of green infrastructure into private areas, both residential and commercial, can provide a direct benefit to the overall stormwater system. Some items to be considered are listed below. Green Roofs Rain Harvesting Downspout Disconnection Green Walls Sustainable Backyards (City of Chicago) Green Infrastructure Incentive Programs Urban Canopy and Greenspace The City recognizes that trees play an important role in the management of stormwater. From removing water from the soil via transpiration, promoting infiltration, and reducing erosion and slowing runoff, trees are an essential part of the City’s best management practices. In keeping with the goals established through the Climate Action and Resilience Plan the City will make every effort to effectively grow the urban canopy and maintain greenspace. This includes protecting against threats such as Dutch Elm Disease, planting resilient trees found on the “Trees for 2050” publication, as well as maintaining various City programs to promote and encourage a strong urban canopy. Page 12 of 43 A16.Page 350 of 975 10 The City’s Engineering department will also work closely with City Arborists to identify the best practices as related to Capital Improvement Projects. This will include decisions made for the removal and replacement of trees as well as the type, size, and location of new installations. Infiltration and Inflow The City of Evanston is committed to eliminating infiltration and inflow (I/I) into the combined sewer system. I/I contributes to both basement back-ups and combined sewer overflows. There are various steps the City is taking to address these issues. For infiltration, the City has been inspecting combined sewers and sewer structures to determine their structural and functional condition. When it is determined that the system is currently failing or at risk of failing, the City has been performing pipe and structure lining. Currently the City rehabilitates approximately two miles of combined sewer pipe and 50 structures per year. To address inflow, the City of Evanston has been adding relief sewers throughout the City. This sewer removes roadway runoff from the majority of our combined sewer system and reduces the risk of basement back-ups. Once the hydraulic model is complete (see Section 3) the City will be able to identify additional locations that are good candidates for relief sewer extensions. In addition the City recommends disconnecting downspouts from the combined sewer system. In certain zoning districts this is required under City Code. Water Quality (MS4) The majority of the City of Evanston operates in a combined or relief sewer area. Both of these systems outlet to MWRD facilities and do not flow directly into Lake Michigan or the North Shore Channel. However, there are some locations that do outlet directly to these waterways. These areas are known as municipal separate storm sewer systems (MS4) and are covered under a National Pollutant Discharge Elimination System (NPDES) permit. A requirement of the MS4 permit is for the City to develop and maintain a stormwater management program. This program is designed to reduce pollutants from our waterway as well as educate the public on best practices for water quality. See Appendix B for more information. Page 13 of 43 A16.Page 351 of 975 11 Section 5 - Policies and Regulations Goals: Work towards achieving the goals outlined in the City of Evanston’s Climate Action and Resilience Plan Develop an equitable approach to stormwater management Maintain compliance with stormwater regulations Actions: Development of Policies and Regulations Upon the completion of the stormwater modeling, as described in Section 3, the City will have defined goals that will drive the development of policies and regulations. At this time the City will seek public engagement opportunities to direct the discussion of policy in the following areas: Impervious Area Restrictions (Commercial / Residential) Detention and Volume Control Combined Sewer Overflows Funding Programs and Maintenance Environmental Justice Public Outreach Complete and Green Streets Policy Page 14 of 43 A16.Page 352 of 975 12 Section 6 - Stormwater Capital Improvements Goals: Mitigate stormwater-related safety issues and property damage Work towards achieving the goals outlined in the City of Evanston’s Climate Action and Resilience Plan Develop an equitable approach to stormwater management Be a leader in stormwater management best practices Maintain compliance with stormwater regulations Actions: Develop a Capital Improvements Plan Within the scope of the stormwater modeling RFP (see Section 3) will be the creation of a multi-year Stormwater Capital Improvements Plan. The consultant will analyze the City’s infrastructure and develop a plan that addresses the City’s stormwater management needs. After an infrastructure plan is submitted by the consultant, the City will review it with additional considerations such as: Incorporate community needs into capital projects Current and future regulations Combined Sewer Overflows Incorporation into non-stormwater projects Environmental Justice The final Stormwater Capital Improvements Plan will be included in the budget and taken to City Council. Page 15 of 43 A16.Page 353 of 975 13 Section 7 – Funding Goals: Mitigate stormwater-related safety issues and property damage Develop an equitable approach to stormwater management Establish a sustainable funding stream for implementation of the plan Actions: Create a Funding Plan Upon the completion of the stormwater master plan and the development of a capital improvements plan for stormwater projects, the City will be able to identify the funding needs for this program. Once the needs are identified a plan will be created to provide the necessary funding. Items for consideration will be: Determining the appropriate revenue stream The creation of a new Stormwater Utility Available grants and loans Developing a funding plan for maintenance activities Page 16 of 43 A16.Page 354 of 975 14 Section 8 - Operation and Maintenance Goals: Mitigate stormwater-related safety issues and property damage Maintain compliance with stormwater regulations Actions: Stormwater Systems The City’s stormwater system is comprised of over 200 miles of sewer mains ranging in size from less than 6-inch diameter to 120-inch diameter, including over 5,500 manhole structures and over 9,000 drainage structures. Typical maintenance activities include structure cleaning, television inspection, sewer jetting, root cutting, street sweeping, and minor repairs. Once a stormwater master plan is completed, a new maintenance projection will be made to account for the additional infrastructure that is added. The increased cost of maintenance will need to be considered for each new project that is implemented. Green Infrastructure Stormwater projects that include green infrastructure should be designed for practical implementation of maintenance operations. The City has developed an Operations and Maintenance Plan for green infrastructure installations (see Appendix A) that details out necessary steps to ensure proper function of our facilities. Various operations such as porous pavement sweeping and aggregate refresh as well as planting and weeding of rain gardens will add additional costs to the City’s operational budgets for each project installed. Long term funding of maintenance will be necessary to ensure that the infrastructure that is installed can continue to operate efficiently. The goal of green infrastructure is not to put applications into service for a temporary period of time, but to be a permanent part of the community, and this comes with costs not accounted for historically. Page 17 of 43 A16.Page 355 of 975 15 Section 9 - Implementation Plan Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Finalize Stormwater Management Guide Hydrology and Hydraulics Hydraulic Model / SW Master Plan Define Level of Protection and Problem Areas Public Outreach Storm Water Best Management Practices Green Infrastructure Guidance Urban Canopy and Greenspace Infiltration and Inflow Water Quality Policies and Procedures Public Engagement Stormwater Capital Improvements Storm Water Master Plan / CIP Plan Funding Create a Funding Plan Operations and Maintenace Maintenance of Sewer System Maintenance of Green Infrastructure Long Term Funding Plan 2023City of Evanston Stormwater Management Guide 2019 2020 2021 2022Page 18 of 43A16.Page 356 of 975 16 Appendix A Page 19 of 43 A16.Page 357 of 975 CITY OF EVANSTON OPERATIONS & MAINTENANCE PLAN FOR CIVIC CENTER PARKING LOT OWNER INFORMATION City of Evanston 2100 Ridge Ave. Evanston, IL 60201 Permeable Pavement Systems O&M Overview Maintenance is necessary for any type of permeable pavement system, much like any impervious pavement with catch basins and underground infrastructure. Over the lifetime of the permeable pavement system there will be a need to clean any sediment, soil, dirt and debris from the permeable pavement in order to maintain a sufficient infiltration rate. The following maintenance plan is intended to prevent clogging of the voids within the pervious portions of the permeable pavement system. The maintenance plan shall be monitored and revised as necessary. Permeable Pavements Systems include green alleys, permeable pavers, pervious concrete, and pervious asphalt. Upon completion of project construction, the following Operations & Maintenance (O&M) procedures shall take effect and be conducted perpetually from the date that construction was completed. General Requirements 1. This Operations & Maintenance (O&M) plan shall take effect upon completion of the construction. 2. O&M plan procedures and practices must be reviewed and assessed annually by the Owner. If upon review, the O&M plan is changed, these changes must be approved by MWRD. 3. Permeable pavement systems shall be inspected by the Owner a minimum of three (3) times a year. The Regular Maintenance Schedule shall be followed and corrective actions shall be required to repair or remediate problems identified in inspections. 4. Landscaped areas adjacent to permeable pavement systems shall be well maintained and shall not allow soil or other debris to be transported onto the permeable pavement system. 5. The Owner shall budget for sweeping permeable pavement (3) times per year, as described in the Regular Maintenance Schedule below. 6. The following activities shall be prohibited from occurring on the permeable pavement surface: a. Temporary or permanent stockpiling of soil or other material that can potentially cause or contribute to clogging. b. Application of pavement seal-coating. c. Application of excessive load, so as to cause cracking and deformation. d. Application of sand for improving traction. e. Application of salt [permeable concrete only.] Page 20 of 43 A16.Page 358 of 975 Examples of Common Maintenance Issues Below are several warning signs and visual clues of common maintenance issues which must be prevented and addressed or remediated to ensure continued surface infiltration. These common problems can often be easily remedied by appropriate vacuuming and maintaining the proper joint aggregate level. 1. Slow Draining/Surface Runoff: a. Verify with simple infiltration testing or observe after rain storms. (refer to Inspection of the Permeable Pavement System, 2.b) b. Surface should drain immediately. 2. Ponding: a. Look for signs of ponding during regular inspections and during rainfall events. b. Rule of thumb: if more than a nickel deep one minute after a rainfall event, maintenance is necessary. c. Verify correct materials were installed. d. Exception: Ponding may be present at bottom of slopes. 3. Surface Crusting (debris and dirt caked on the infiltration surface): a. Identify if there is a problem such as run-on sediments. b. Increase cleaning frequency in troubled areas. c. Remove debris immediately. 4. Weed Control: a. Weed edges of permeable pavement systems near mown lawn areas. b. Do not blow or discharge grass clippings onto the permeable pavement. c. Remove weeds immediately. If weeds begins to grow in the openings, it should be easy to hand remove provided that the sprouts are pulled early. d. Because weeding will be difficult where roots have been allowed to grow, inspecting and pulling grass sprouts from the permeable pavement shall be incorporated into the weekly lawn mowing routine surrounding the pavement system. e. Weeds will not germinate unless there is a collection of soil or moisture. f. Clean sediment from joint material [permeable pavers only]. 5. Covered Joint Material [permeable pavers only]: a. Identify problem and correct. b. Remove immediately. Inspection of the Permeable Pavement System Inspection of the permeable pavement system shall be conducted three (3) times a year (or in conjunction with regularly scheduled maintenance events) and after significant rainfall events exceeding 1.5 inches to evaluate the following: 1. Pavement Condition a. Inspect permeable pavement surfaces for settlement, deformation or cracking. b. Inspect void areas to determine needs for replenishing joint material. Page 21 of 43 A16.Page 359 of 975 c. Note vegetation growth for removal. 2. Surface Infiltration a. Inspect permeable pavement surfaces for sedimentation (any collection of debris, dirt, topsoil, mulch, leaves, etc.) or evidence of ponding. b. Use a garden hose connected to water tank or external house faucet with running water to verify surface infiltration rate. If more than 20% of the permeable pavement surface area does not allow water to infiltrate readily (resulting in ponding or runoff), a restorative maintenance service shall be scheduled immediately. 3. Drainage structures a. Inspect inlet structures, flow restrictors, and outfall locations for obstructions and evidence of erosion. Confined space safety procedures must be followed for manhole entry. 4. Run-on Areas – Inspect run-on areas for adequate cover and stability. Operations and Maintenance Reporting Requirements 1. Maintain and update an electronic log book documenting the inspection activities and results, as well as, the performance of the required O&M activities in perpetuity. The logbook shall include: a. Dates of inspection and maintenance/repair; b. Facility components inspected and their conditions (refer to the previous section); c. Details of all inspections and reasons that maintenance/corrective action is needed. d. Details of all maintenance activities, both routine and emergency. Examples of the Maintenance Checklist and Inspection Log are provided on pages 6 and 7. 2. Log book must be produced upon request of MWRD. Maintenance Types and Equipment Requirements There are two service types – preventative and restorative – for maintaining the integrity of a permeable pavement system. 1. Preventative Maintenance Service– removes most debris before being trapped in the joint aggregate material causing clogging. If the equipment settings are correct, this usually does not require removal of any joint material to restore infiltration. Either high-efficiency vacuum sweepers or broom sweepers may be used. High-efficiency vacuum sweepers are more effective at capturing and removing fine sediment. However, mechanical sweeper equipment is able to dislodge surface encrusted sediment that typically clogs permeable pavement systems. When mechanical sweepers are used, permeable paving surface shall be dry- swept (water shall be turned off) in dry weather to remove encrusted sediment that appears as small and curled in the joints between pavers. When vacuum equipment is used, vacuum settings shall be adjusted to prevent uptake of aggregate from the porous unit paving openings and joints. Maintenance equipment requirements will vary according to project size, age, and product type. For Page 22 of 43 A16.Page 360 of 975 larger vehicular areas such as roads, parking lots, alleys or similar that can support vehicles, the following equipment shall be implemented: a. Regenerative Air Sweeper (preferred) o Utilize stream of air blowing horizontally across surface and vacuuming. o No rotating brushes. b. Walk-Behind Vacuum (preferred) o Push-type gasoline-powered vacuum. o Applicable for smaller projects that cannot support vehicular weight (sidewalks and patios, etc.) c. Rotary Brush (not preferred) o Poly bristles only. o Flip debris from joint. o Will require slight refilling of the joint aggregate material. d. Broom Sweeper (not preferred) o Typical “street sweeper” type. o Rotating curb brushes with center pickup. o Poly bristles only. o Do not utilize high-pressure power wash to clean the surface. These cause sediments to wash into the joint aggregate and the underlying storage layer, and cause clogging over time. 2. Restorative Maintenance Service– requires some removal or complete removal of the joint material to renew infiltration. This occurs after debris has been captured and lodged in the joint aggregate. Equipment required: a. Vacuum Sweeper o Vacall Dynamic Multi-Purpose Vacuum Street Sweeper or Elgin Whirlwind Street Sweeper or equivalent equipment. o Minimum suction of 14,000 cubic feet per minute. o Complete evacuation of joint aggregate material [permeable pavers only]. o Require replenishing removed joint aggregate material to “lip” of paver [permeable pavers only]. Regular Maintenance Schedule The following maintenance schedule establishes a best practices maintenance program that helps to ensure longevity of the system before restorative action is required. The schedule shall be reviewed, assessed, and updated/revised annually to reflect experience gained in maintaining the permeable pavement system and changing site conditions. 1. Early Spring (after the snow melt) – March 1 through April 15 a. Sweep the entire pavement surface using a regenerative air sweeper or broom/rotary brush followed by walk-behind vacuum or air sweeper. b. Clean debris from paver surface with special focus at snow stockpile areas. Page 23 of 43 A16.Page 361 of 975 c. Replenish joint aggregate material after cleaning as necessary [permeable pavers only]. d. Inspect and remove sediment and floatables in drainage structures and flow restrictors, if any, within the project area. Confined space safety procedures must be followed for manhole entry. Repair chamber, structure, or equipment if needed. e. Every other year or if more than 20% of the permeable pavement surface area does not allow water to infiltrate readily (resulting in ponding or runoff), whichever is more frequent, a restorative maintenance service shall be performed using a vacuum sweeper to restore the infiltration rate. If applicable, joint aggregate material shall be replenished after cleaning [permeable pavers only]. 2. Mid-Summer - June 15 through August 15 a. Sweep the entire pavement surface using a regenerative air sweeper or broom/rotary brush followed by walk-behind vacuum b. Replenish joint aggregate material after cleaning as necessary [permeable pavers only]. 3. Late Fall – October 15 through November 30 a. Sweep the entire pavement surface using a regenerative air sweeper or broom/rotary brush followed by walk-behind vacuum b. Replenish joint aggregate material as necessary [permeable pavers only]. c. Clean out drainage structures and flow restrictors, if any, within the project area. Confined space safety procedures must be followed for manhole entry. Corrective Actions The following corrective actions, if identified in inspections by the Owner or MWRD, shall be carried out in addition to the regularly scheduled maintenance events: 1. Repair any settlement, deformations or cracking that are significant enough to adversely impact the function of the overall permeable pavement system. 2. If water ponding persists on the pavement surface after a storm event, clean the pavement surface to mitigate clogging. 3. Remove any vegetation growing on the pavement. 4. Repair blocked, restricted or eroding underdrain outfalls. 5. Repair and/or replant eroding run-on areas. 6. If the pavement surface infiltration rate is questionable at any time during the effective life of the pavement, MWRD may require infiltration rate testing to verify that the surface infiltration rate is no less than 20 in/hr. If the surface infiltration rate is lower than 20 in/hr, restorative maintenance shall be taken to restore the infiltration rate to an acceptable level based on the remaining effective life of the pavement. 7. If verification of in-place pavement surface infiltration rates is necessary, conduct pavement surface infiltration rate testing per ASTM C1781 Standard Test Method for Surface Infiltration Rate of Permeable Unit Pavement Systems or other methods approved by MWRD. Winter Maintenance and De-Icing When clearing snow from permeable pavement systems, the Owner must ensure that plows have protective edges on the snowplow equipment. To reduce damage to the pavement surface, only use a polymer or rubber cutting edge on the plow. Page 24 of 43 A16.Page 362 of 975 When using commercial snow removal companies, confirm in writing that they have protective edges on the snowplow equipment. To reduce damage to the pavement surface, only use a polymer or rubber cutting edge on the plow. Due to the very short flow distance from the permeable paving surface to the point of infiltration, the opportunity for ice formation is greatly reduced. For this reason, regular deicing may not be necessary and is not recommended for water quality reasons. If abrasives are used to provide traction, stone chips shall be used rather than sand. De-icing substances will speed up the surface wear on some styles of pavers. Many of the exposed aggregate products and tumbled products are unaffected by virtue of their style. [This section on salt application is only applicable to permeable pavers and permeable asphalt. Do not use any salt on permeable concrete.] The following de-icing salts can be used: 1. Sodium chloride (common rock salt) is the most popular de-icing salt. It is widely available and it will melt snow and ice at temperatures down to approximately 16° F. Below 16° F, rock salt stops melting snow and ice. Sodium chloride can damage adjacent grass, plants and metal. Apply with caution and use as sparingly as possible. 2. Calcium chloride is another de-icing salt. It generally looks like small, white, round, pellets. It will melt snow down to about 0° F. It can irritate skin. Studies indicate that depending on the concentration, calcium chloride is less damaging to grass than sodium chloride is. Heavy concentrations of calcium chloride can chemically attack concrete. 3. Potassium chloride is a de-icing salt available in some markets. It will not hurt skin or damage plants. However, it melts ice only when the air temperature is above 15° F. The following material shall not be used on permeable pavement: 1. Sand for anti-skid as it will clog the paver system. 2. Magnesium chloride and fertilizers that contain ammonium nitrate and ammonium sulfate. They can attack the integrity of concrete. Page 25 of 43 A16.Page 363 of 975 Page Intentionally Left Blank Page 26 of 43 A16.Page 364 of 975 Maintenance Checklist for Permeable Pavements Refer to the “City of Evanston’s Operations & Maintenance Plan” for detailed requirements. Maintenance of the permeable pavement system is required, at a minimum, three (3) times a year: Early Spring (3/1 to 4/15); Mid-Summer (6/15 to 8/15); Late Fall (10/15 to 11/30) Crew foreman: Date: Time: Maintenance Type: □ Regular (scheduled) □ Emergency/Corrective Action List of Alleys Serviced: Maintenance Items Completed? (Y/N) Comments* Salt/Deicing (Early Spring only) Remove piles of accumulated salt Preventive Pavement Cleaning (three times per year at a minimum) Sweep the entire pavement area (including both permeable and impermeable sections) Use walk-behind vacuum to remove sediment and organic debris on the permeable pavement surface Drainage Structure Cleanup (Early Spring/Late Fall) Remove debris and sediment from drainage structures Joint Aggregate Refill (as needed) Replenish joint aggregate material to “lip” of pavers as needed Restorative Pavement Cleaning (Every 2 years or more often, as determined by inspection) Run a vacuum sweeper over permeable pavement to restore infiltration rate. Additional Comments & Corrective Actions Taken: * Include explanation if maintenance is not performed or if further correction action is needed. Page 27 of 43 A16.Page 365 of 975 Inspection Log for Permeable Pavements Refer to the “City of Evanston’s Operations & Maintenance Plan for Civic Center Parking Lot” for detailed requirements. Inspection of the permeable pavement system is required, at a minimum, three (3) times a year and after significant rainfall events exceeding 1.5 inches Fill out one form for each permeable pavement area inspected. Inspector: Date: Time: Time Passed Since Last Rain Event: Inspection/Maintenance Type: □ Regular (scheduled) □ Emergency/Corrective Action □ Following rainstorm > 1.5 in. Permeable/Porous Pavement Area: General Site Conditions: Inspection Items Satisfactory (S) or Unsatisfactory (U) Comments/Corrective Action, Issue Location Surface Infiltration No sedimentation or signs of sedimentation on permeable pavement and between pavers in joint aggregate material No water ponding or evidence of ponding on permeable pavement Verify surface infiltration via garden hose test at areas where sedimentation and/or ponding are suspected Pavement Condition No evidence of deterioration No cuts from utilities visible No evidence of improper load applied (deformation, settlement or cracking) No stockpiling of materials and no seal coating No vegetation growth between paver joints (if applicable) Joint material filled to “lip” of pavers (if applicable) Depth between top of joint material and top edge of paver = _________ Controlling Run-On Adjacent vegetated areas show no signs of erosion and run-on to permeable pavement Salt/Deicing (Early Spring only) No evidence for the use of traction sand Piles of accumulated salt removed in spring Drainage Structure Inspection (Early Spring/Late Fall/After >1.5 inches of rainfall) No evidence of blockage Good condition, no need for cleaning/repair Observation wells show water has drained within 72 hours Signage Signage for appropriate traffic load, no stockpiling, no seal coating and other required District signage. Additional Comments, Recommendations: Page 28 of 43 A16.Page 366 of 975 Appendix B Page 29 of 43 A16.Page 367 of 975 City of Evanston STORMWATER MANAGEMENT PLAN February 2018 Page 30 of 43A16.Page 368 of 975 1.0 Table of Contents 2.0 INTRODUCTION .......................................................................3 SMP STRUCTURE ........................................................................... 3 2.1 AREA SUBJECT TO THE PLAN .............................................................. 3 2.2 SMP DEVELOPMENT ....................................................................... 3 2.3 ANNUAL REPORTING ....................................................................... 4 2.4 DESCRIPTION OF MUNICIPALITY ......................................................... 4 2.5 3.0 MINIMUM CONTROL MEASURES .............................................5 PUBLIC EDUCATION AND OUTREACH ................................................... 5 3.1 PUBLIC INVOLVEMENT/PARTICIPATION ............................................... 6 3.2 ILLICIT DISCHARGE DETECTION AND ELIMINATION ................................. 7 3.3 CONSTRUCTION SITE STORM WATER RUNOFF CONTROL ........................ 9 3.4 POST-CONSTRUCTION STORM WATER MANAGEMENT IN NEW 3.5 DEVELOPMENT AND REDEVELOPMENT ........................................................ 11 POLLUTION PREVENTION/GOOD HOUSEKEEPING FOR MUNICIPAL 3.6 OPERATIONS .......................................................................................... 12 Page 31 of 43A16.Page 369 of 975 2.0 Introduction This Stormwater Management Plan (SMP) was developed by the City of Evanston to protect water quality and reduce the discharge of pollutants from the municipality’s storm sewer system to the maximum extent practicable (MEP). This SMP addresses the requirements established by the Illinois Environmental Protection Agency General Permit for the Discharge of Stormwater from Small Municipal Separate Storm Sewer Systems (MS4 General Permit). This permit is the local enforcement mechanism of the U.S. Environmental Protection Agency’s (EPA) National Pollutant Discharge Elimination System (NPDES) Stormwater Phase II Rule. SMP Structure 2.1 The plan outlines a program of best management practices (BMPs), measurable goals, responsible individuals or departments, and implementation schedules for the following six minimum control measures: (1) Public education and outreach (2) Public involvement and participation (3) Illicit discharge detection and elimination (4) Construction site stormwater runoff control (5) Post-construction stormwater management in new development and redevelopment (6) Pollution prevention/good housekeeping Area Subject to the Plan 2.2 The measures identified in this SMP will be applied throughout the boundaries of the City of Evanston except as otherwise noted and be consistent with the MS4 General Permit requirements. SMP Development 2.3 A stormwater committee led by the Public Works Agency and including representatives from the Public Works, Community Development, Parks and Recreation and Citizen Engagement was assembled to coordinate the development and implementation of the SMP. Page 32 of 43A16.Page 370 of 975 Annual Reporting 2.4 The SMP’s implementation will be tracked and documented in Annual Reports summarizing stormwater management activities carried out by the City and its partners. These reports will be submitted to IEPA on an annual basis no later than June 1 for the reporting period of April 1 (of the previous year) – March 31. Description of Municipality 2.5 The operator of the MS4 is the City of Evanston. The City of Evanston is a public entity located in Cook County, Illinois. The City of Evanston covers an area of approximately 7.8 square miles, located in Northeastern Illinois as shown in Figure 1. Page 33 of 43A16.Page 371 of 975 3.0 Minimum Control Measures Public Education and Outreach 3.1 This minimum control measure outlines a program to communicate information about the impacts of storm water discharges on water bodies and the steps that the public can take to reduce pollutants in storm water runoff. This will be done through developing education materials and distributing them to the community. The following Best Management Practices (BMPs) and implementation schedule serve as Evanston’s MS4 Public Education and Outreach Program. BEST MANAGEMENT PRACTICES AND MEASURABLE GOALS PUBLIC EDUCATION AND OUTREACH Goal Description Goal No. Action Lead Person/ Department Initial Target Date Measurable Goal Develop information for public on effective pollution prevention to minimize discharge of pollutants from private property, including: A. Fuels and oils (including vehicles leaks) B. Soaps, solvents or detergents used in outdoor washing of vehicles and other property C. Paint D. Lawn and garden care E. Winter de-icing materials (storage and use) 1.1.a Develop educational information on effective pollution prevention to minimize discharge of pollutants from private property. Sustainability 9/30/18 Develop flyer with educational information. 1.1.b Provide information on City website. Water Production 9/30/18 Review and update annually. 1.1.c Provide information as press release through eNews system. Community Engagement 9/30/18 Provide one press release annually. 1.1.d Provide printed materials available to public at Evanston Ecology Center. Water Production 9/30/19 Review and update biannually. Develop information for public about green infrastructure strategies such as green roofs, rain gardens, etc. that mimic natural processes and direct stormwater to where it can be infiltrated, evaporated or reused. 1.2.a Develop educational information on green infrastructure strategies for managing stormwater. Sustainability 12/31/19 Develop flyer with educational information. 1.2.b Provide information on City website. Water Production 12/31/19 Review and update annually. 1.2.c Provide educational displays on example City projects that incorporate green infrastructure. Capital Planning 9/30/18 Implement on one project annually. Page 34 of 43A16.Page 372 of 975 BEST MANAGEMENT PRACTICES AND MEASURABLE GOALS PUBLIC EDUCATION AND OUTREACH Goal Description Goal No. Action Lead Person/ Department Initial Target Date Measurable Goal Provide and report on annual evaluation of BMPs and measurable goals 1.3.a Provide annual evaluation of compliance with BMPs. Water Production 6/1/18 Implement annually. 1.3.b Post annual evaluation report on City website. Water Production 6/1/18 Implement annually. 1.3.c Provide information as press release through eNews system. Community Engagement 6/1/18 Implement annually. Public Involvement/Participation 3.2 This minimum control measure outlines a program to encourage active public involvement and participation in implementing BMPs to reduce all pollutants of concern to the maximum extent practicable. This will be done through advertisement of the Stormwater Management Plan (SMP) and the associated annual evaluations, public hearings about the SMP and public comment periods to receive feedback for improvement. The following Best Management Practices (BMPs) and implementation schedule serve as Evanston’s MS4 Public Involvement/Participation Program. BEST MANAGEMENT PRACTICES AND MEASURABLE GOALS PUBLIC INVOLVEMENT/PARTICIPATION Goal Description Goal No. Action Lead Person/ Department Initial Target Date Measurable Goal Hold a public hearing regarding initial plan. Provide 15 day public comment period following the hearing. Advertise 10 days in advance. 2.1.a Schedule public hearing at Environment Board meeting. Water Production 5/31/18 Hold hearing. 2.1.b Provide information as press release through eNews system. Community Engagement 5/31/18 Provide one press release. 2.1.c Advertise hearing in local newspaper at least 10 days in advance. Water Production 5/20/18 Provide one newspaper advertisement. Page 35 of 43A16.Page 373 of 975 BEST MANAGEMENT PRACTICES AND MEASURABLE GOALS PUBLIC INVOLVEMENT/PARTICIPATION Goal Description Goal No. Action Lead Person/ Department Initial Target Date Measurable Goal Hold one public meeting annually for the public to provide comment on the Annual Evaluation. 2.2.a Schedule public hearing at Environment Board. Public Services 9/30/18 Hold hearing. 2.2.b Provide information as press release through eNews system. Community Engagement 9/15/18 Provide one press release. 2.2.c Advertise hearing in local newspaper at least 10 days in advance. Water Production 9/15/18 Provide one newspaper advertisement. Identify Environmental Justice Areas and receive comment. 2.3.a Develop Environmental Justice Area Report. Water Production 12/31/19 Develop report. 2.3.b Hold public hearing on Environmental Justice Area Report. Water Production 2/28/20 Hold public hearing on report. 2.3.c Provide information as press release through eNews System. Community Engagement 2/18/20 Provide one press release. 2.3.d Advertise hearing in local newspaper at least 10 days in advance. Water Production 2/18/20 Provide one newspaper advertisement. Illicit Discharge Detection and Elimination 3.3 This minimum control measure outlines a program to detect and eliminate illicit discharges into the City’s storm sewer system . This will be done through periodic inspections of the storm sewer outfalls coupled with investigation and elimination of any illicit discharges that are detected. A public education program will be used to recruit resident and local business to be active partners in protecting the storm sewer system from illicit discharges. The following Best Management Practices (BMPs) and implementation schedule serve as Evanston’s MS4 Illicit Discharge Detection and Elimination Program. Page 36 of 43A16.Page 374 of 975 BEST MANAGEMENT PRACTICES AND MEASURABLE GOALS ILLICIT DISCHARGE DETECTION AND ELIMINATION Goal Description Goal No. Action Lead Person/ Department Initial Target Date Measurable Goal Develop, implement and enforce a program to detect and eliminate illicit connections or discharges into the permittee’s small MS4. 3.1.a Review existing illicit discharge detection and elimination program for compliance with new 2016-2021 MS4 permit requirements. Water Production 5/31/18 Complete program review. Update storm sewer map to include any modifications to the sewer system map. 3.2.a Review recent construction projects and update City’s GIS system with any changes to storm sewer system. Water Production 5/31/18 Complete GIS updates. 3.2.b Publish City’s storm sewer map on City website. Water Production 5/31/18 Post updated map on City website. Through regulatory mechanism, prohibit non- storm discharges into City’s storm sewer system and implement appropriate enforcement procedures and actions, including enforceable requirements for the prompt reporting of all releases, spills and other unpermitted discharges such reports in a timely manner. 3.3.a Review and update existing City ordinances for compliance with new 2016-2021 MS4 permit requirements. Water Production 12/31/18 Complete review and update City ordinances as required. 3.3.b Develop procedure for reporting and tracking illicit discharge complaints in the 311 system. Water Production 12/31/18 Create new service request type in 311. 3.3.c Review and update written procedures for responding to illicit discharge complaints for compliance with new 2016-2021 MS4 permit requirements. Water Production 5/31/19 Review and update written illicit discharge response procedures. Develop and implement a plan to detect and address non-storm water discharges, including illegal dumping to the system. 3.4.a Review and update written procedures for annual dry weather flow inspection for compliance with new 2016-2021 MS4 permit requirements. Water Production 6/30/18 Review and update annual dry weather flow inspection procedures. Page 37 of 43A16.Page 375 of 975 BEST MANAGEMENT PRACTICES AND MEASURABLE GOALS ILLICIT DISCHARGE DETECTION AND ELIMINATION Goal Description Goal No. Action Lead Person/ Department Initial Target Date Measurable Goal 3.4.b On an annual basis, complete dry weather flow inspection of all storm sewer outfalls. Water Production 9/15/18 Complete and document annual inspection. Inform public employees, businesses, and the general public of hazards associated with illegal discharges and improper disposal of waste, and the requirements for reporting such mechanisms. 3.5.a Develop educational information on hazards of improper disposal of waste and requirements for reporting. Sustainability 9/30/19 Develop flyer with educational information. 3.5.b Provide annual training to all employees of Public Works, Community Development and Property Standards inspectors Water Production 12/31/19 Provide information and/or training annually. 3.6.c Provide information on City website. Water Production 9/30/19 Review and update annually. 3.6.d Provide information as press release through eNews system. Community Engagement 9/30/19 Provide one press release annually. Construction Site Storm Water Runoff Control 3.4 This minimum control measure outlines a program storm water management control at construction sites. This will be done by developing, implementing and enforcing a program to reduce pollutants in any storm water runoff from construction activities that result in a land disturbance of greater than or equal to one acre. Disturbances less than one acre will be included if part of a larger development that would ultimately disturb more than one acre. The following Best Management Practices (BMPs) and implementation schedule serve as Evanston’s MS4 Construction Site Storm Water Runoff Control Program. Page 38 of 43A16.Page 376 of 975 BEST MANAGEMENT PRACTICES AND MEASURABLE GOALS CONSTRUCTION SITE STORM WATER RUNOFF CONTROL Goal Description Goal No. Action Lead Person/ Department Initial Target Date Measurable Goal Develop an ordinance or regulatory mechanism to require erosion and sediment controls, as well as sanctions to ensure compliance. 4.1.a Review and update Erosion and Sediment Control Policy. Capital Planning 12/31/18 Review and update policy. 4.1.b Provide information on City website. Water Production 12/31/18 Review and update annually. 4.1.c Incorporate Erosion and Sediment Control Policy into City ordinances. Water Production 12/31/20 Revised ordinance approved by City Council. Require construction site operators to control or prohibit non-storm water discharges. 4.2.a Incorporate requirements into Erosion and Sediment Control Policy. Capital Planning 12/31/18 Review and update policy. Require all regulated construction sites to have a storm water pollution prevention plan that meets the requirements of Part IV of the NPDES permit No. ILR10. 4.3.a Incorporate requirements into Erosion and Sediment Control Policy. Capital Planning 12/31/18 Review and update policy. Require procedures for site plan reviews which incorporate consideration of potential water quality impacts and site plan review of individual pre-construction site plans by the permittee to ensure compliance with sediment and erosion control requirements. 4.4.a Review and update procedures for site plan review for compliance with new 2016-2021 MS4 permit requirements. Community Development 12/31/18 Review and update policy. Require procedures for receipt and consideration of information submitted by the public. 4.5.a Develop procedure for reporting and tracking illicit discharge complaints in the 311 system. Public Works Agency 12/31/18 Create new service request type in 311. Require site inspections and enforcement of ordinance provisions. 4.6.a Continue program of site inspections. Public Works Agency Ongoing Review and update annually. Page 39 of 43A16.Page 377 of 975 Post-Construction Storm Water Management in New Development and Redevelopment 3.5 This minimum control measure outlines a program for storm water management control at new development and redevelopment. This will be done through maintaining the City’s existing Stormwater Control Ordinance and updating as necessary for compliance with new 2016-2021 MS4 permit requirements, including developing, implementing and enforcing a program to reduce pollutants in any storm water runoff from construction activities that trigger compliance with the City of Evanston’s Stormwater Control Ordinance. The following Best Management Practices (BMPs) and implementation schedule serve as Evanston’s MS4 Post- Construction Storm Water Management in New Development and Redevelopment Program. BEST MANAGEMENT PRACTICES AND MEASURABLE GOALS CONSTRUCTION SITE STORM WATER RUNOFF CONTROL Goal Description Goal No. Action Lead Person/ Department Initial Target Date Measurable Goal Develop, implement and enforce a program to address and minimize stormwater runoff from new development and redevelopment projects that disturb greater than or equal to one acre. 5.1.a Enforce existing Evanston Stormwater Control Ordinance Community Development Ongoing Review and update annually. Develop and implement a program to minimize the volume of storm water runoff and pollutants from public highways, streets, roads, parking lots and sidewalks. Include training for all MS4 employees and contractors who main repair or replace public surfaces or green infrastructure. 5.3.a Review and update City’s Complete and Green Streets Policy. Capital Planning 06/30/18 Update policy, adopted and approved by City Council. 5.3.b Develop a checklist for evaluating street and other public right-of-way projects for compliance with the City’s Complete and Green Streets Policy. Community Development 5/31/18 Finalized Complete and Green Streets Checklist (CGSC). 5.3.c Review City capital improvement projects using CGSC Bureau of Capital Planning 6/30/19 Annual report. Page 40 of 43A16.Page 378 of 975 BEST MANAGEMENT PRACTICES AND MEASURABLE GOALS CONSTRUCTION SITE STORM WATER RUNOFF CONTROL Goal Description Goal No. Action Lead Person/ Department Initial Target Date Measurable Goal 5.3.d Provide annual training on good MS4 practices to all Public Works Agency employees. Public Works Agency 12/31/17 Annual training completed for Public Works employees verified by sign-in sheets Develop and implement a program to minimize the volume of storm water runoff and pollutants from existing privately owned developed property. 5.4.a Implement a regular street cleaning program. Public Works Agency 4/30/18 Completed Street Cleaning Operation Schedule 5.4.b Implement a fall leaf pick-up plan to divert leaves from entering the sewer system. Public Works Agency 9/30/18 Completed Fall Leaf Pick-up Plan Pollution Prevention/Good Housekeeping for Municipal Operations 3.6 This minimum control measure outlines a program for prevention of stormwater pollution as a result of city operations. The following Best Management Practices (BMPs) and implementation schedule serve as Evanston’s MS4 Pollution Prevention/Good Housekeeping Program. Page 41 of 43A16.Page 379 of 975 BEST MANAGEMENT PRACTICES AND MEASURABLE GOALS POLLUTION PREVENTION/GOOD HOUSEKEEPING Goal Description Goal No. Action Lead Person/ Department Initial Target Date Measurable Goal Develop and implement an O&M program that includes an annual training component for municipal staff and contractors to prevent and reduce the discharge of pollutants to the maximum extent practicable. 6.1.a Develop O&M Manual for Municipal Storage Yard Practices. Public Works Agency 12/31/20 Completed O&M Manual. Implement measures to minimize the discharge of pollutants from equipment and vehicle washing. Wash waters must be treated in a sediment basin at a minimum. 6.2.a Conduct annual training on vehicle washout practices. Public Works Agency 6/30/19 Conduct 1 training per year. Minimize the exposure of building materials, products, construction waste, trash, landscape materials, fertilizers, pesticides, herbicides, chemical storage tanks, deicing material storage facilities and temporary stockpiles, detergents, sanitary waste and other materials to precipitation and to stormwater. 6.3.a Do not store materials in areas served by storm sewer. All runoff will be directed to the combined sewer system. Public Works Agency 12/31/18 Conduct 1 inspection of storage areas per year. Minimize the discharge of pollutants from spills and leaks. Implement chemical spill and leak prevention and response procedures. 6.4.a Provide annual training on chemical spill response. Public Works Agency 12/31/18 Conduct 1 training annually. 6.4.b Provide chemical spill response kits at each municipal storage area. Public Works Agency 12/31/18 Conduct annually inspection of chemical spill response kits. Page 42 of 43A16.Page 380 of 975 BEST MANAGEMENT PRACTICES AND MEASURABLE GOALS POLLUTION PREVENTION/GOOD HOUSEKEEPING Goal Description Goal No. Action Lead Person/ Department Initial Target Date Measurable Goal Using training material available from USEPA, State of Illinois or other organizations, provide annual employee training to prevent and reduce stormwater pollution from: -park and open space maintenance -fleet and building maintenance -operation of storage yards -snow disposal -deicing material storage handling and use on roadways -new construction and land disturbance -storm water system maintenance procedures for proper disposal of street cleaning debris and catch basin materials. Training should include how flood management projects impact water quality, non-point source pollution control, green infrastructure controls and aquatic habitat. 6.5.a Conduct annual training on stormwater pollution reduction practices. Public Works Agency 12/31/19 Conduct 1 training annually. Page 43 of 43A16.Page 381 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Hugh DuBose, Assistant City Attorney Subject: Resolution 120-R-19, Referendum for Nonpartisan Elections Date: December 9, 2019 Recommended Action: Staff recommends City Council adoption of Resolution 120-R-19, which will add a referendum question on whether the City should hold partisan or nonpartisan elections to the ballot of the March 17, 2020 election. At Ald. Suffredin's suggestion, this item was tabled until the December 9, 2019 Administration & Public Work Committee Meeting. Council Action: For Action Summary: The City needs to hold a referendum for the Citizens to decide whether to hold partisan or nonpartisan elections. While the the City has held nonpartisan elections in the past, the Illinois Election Code and Constitution require a referendum for a municipality to switch from a partisan to a nonpartisan election. Following a thorough search of public records and media records conducted by the City Clerk’s Office, Evanston Public Library, and the Law Department, City Staff cannot locate a referendum that implemented nonpartisan elections in the City of Evanston. Further, the Illinois Election Commission’s r ecords show Evanston has not held a referendum to hold nonpartisan election. The Illinois Election Commission General Counsel Office further confirmed (a) that a referendum is necessary to switch to a non - partisan system; and (b) grandfathering in under current election practices is not authorized by state law. If approved, Resolution 120-O-19 would add a referendum question to the ballot of the March 17, 2020 election for the citizens of Evanston to decide whether the City should hold partisan or nonpartisan election. Under the Illinois Election Code, municipalities, generally, hold partisan elections. Article 7 of the Illinois Election Code, entitled “the Making of Nominations by Political Parties,” Section 1(a) states: Except as otherwise provided in this Article, the nomination of all candidates for all elective State, congressional, judicial, and county officers, State's Attorneys (whether elected from a single county or from more than one county), city, village, and A17.Page 382 of 975 incorporated town and municipal officers, trustees of sanitary districts, township officers in townships of over 5,000 population coextensive with or included wholly within cities or villages not under the commission form of government, precinct, township, ward, and State central committeepersons, and delegates and alternate delegates to national nominating conventions by all political parties, as defined in Section 7-2 of this Article 7, shall be made in the manner provided in this Article 7 and not otherwise. 10 ILCS 5/7-1 (Emphasis Added) The “manner provided” for in Article 7 is nomination of candidates by political parties; therefore, under the Illinois Election Code, the default mechanism to elect candidates in the City of Evanston (the “City”) is for political parties to nominate candidates for each election. Exceptions for Illinois Home Rule Municipalities Illinois Home Rule Municipalities have the discretion to change the manner in which municipalities elect their officers. Article VII, section 6(f), of the Illinois Constitution of 1970 provides: “(f) A home rule unit shall have the power subject to approval by referendum to adopt, alter or repeal a form of government provided by law, except that the form of government of Cook County shall be subject to the provisions of Section 3 of this Article. A home rule municipality shall have the power to provide f or its officers, their manner of selection and terms of office only as approved by referendum or as otherwise authorized by law. A home rule county shall have the power to provide for its officers, their manner of selection and terms of office in the manner set forth in Section 4 of this Article.” In Boytor v. City of Aurora, 81 Ill. 2d 308, 410 N.E.2d 1 (1980), the Illinois Supreme Court addressed the issue and held that a municipality may choose by referendum to conduct its elections on a nonpartisan basis.” Boyer at 313-314. Submitting a Public Question to a Referendum The Illinois Election Code requires the City to put a public question to a referendum to allow its citizens to vote on whether to change from partisan elections to nonpartisan electio ns. Section 28-7 states, “[i]n any case in which Article VII…authorizes any action to be taken by or with respect to any unit of local government…by or subject to approval by referendum, any such public question shall be initiated in accordance with this Section.” 10 ILCS 5/28-7. The City is a municipality, which qualifies as a unit of local government, and switching from partisan to nonpartisan elections is authorized by Article VII of the Illinois Constitution; thus, the City must hold a referendum submitting a public question to the electorate to change from a partisan to nonpartisan election. The City has two options to initiate a public question. First, City Council can initiate the public question by passing a resolution. Second, the public can submit a petition to add a public question. A petition must be “signed by a number of qualified electors equal to or greater than at least 8% of the total votes cast for candidates for Governor in the preceding Page 2 of 5 A17.Page 383 of 975 gubernatorial election.” 10 ILCS 5/28-7. If City Council initiates the referendum by resolution, it must “be adopted not less than 79 days before a regularly scheduled election to be eligible for submission on the ballot at such election.” 10 ILCS 5/28-2. Petitions and resolutions also should not schedule referendums more than one (1) year from the date of passage or certification. the resolution is silent on which election the public question is to be presented, then “the public question shall be submitted to referendum at the next regular elect ion occurring not less than 92 days after the filing of the petition.” 10 ILCS 5/28-2(e). The next “regular election” in Illinois is the Presidential Primary on March 17, 2020. The Illinois Election Code defines a “regular election” as “the general, general primary, consolidated and consolidated primary elections regularly scheduled in Article 2A…” 10 ILCS 5/1-3(2). The Illinois Schedule of Consolidated Elections (in Article 2A) states, “In even-numbered years, the general election shall be held on the first Tuesday after the first Monday of November; and an election to be known as the general primary election shall be held on the third Tuesday in March.” 10 ILCS 5/2A-1.1(a). Finally, the Illinois Election code confirms that a municipality may hold a referendum as part of a Presidential primary stating, “At any election established in Section 2A-1.1, public questions may be submitted to voters pursuant to this Code and any special election otherwise required or authorized by law or by court order may be conducted pursuant to this Code.” 10 ILCS 5/2A-1.2(f). Therefore, the Presidential Primary on March 17, 2020 is the next “regular election” at which the City of Evanston can hold a referendum. The Law Department has confirmed with the Cook County Board of Election that the last day for City Council to vote on the resolution triggering a referendum for a March 17, 2020, primary election is December 30, 2019. Additionally, the City must certify the referendum by January 9, 2019, in order for the referendum to appear on the ballot. Attachments: Resolution 120-R-19 Nonpartisan Election Referendum Page 3 of 5 A17.Page 384 of 975 10/29/2019 120-R-19 A RESOLUTION Instructing the City Clerk to Submit, for the March 17, 2020 Ballot, a Referendum to Hold Non-Partisan Elections in Evanston WHEREAS, Under Article 7 of the Illinois Election Code, municipalities generally hold partisan elections; and WHEREAS, the City of Evanston is a home rule municipality under Article VII of the 1970 Illinois Constitution; and WHEREAS, The City of Evanston has the authority under its home rule powers to implement nonpartisan elections if a nonpartisan public question is approved in a referendum; and WHEREAS, the City has conducted a majority of its prior elections as nonpartisan elections; and WHEREAS, City residents have not yet approved a referendum implementing nonpartisan elections in the City as required by Article VII, section 6(f), of the Illinois Constitution of 1970; and WHEREAS, the residents of the City must approve a referendum establishing nonpartisan elections for the City to continue holding nonpartisan elections; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: Page 4 of 5 A17.Page 385 of 975 120-R-19 - 2 - SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Clerk is hereby instructed to submit a referendum to the proper election authorities for the March 17, 2020 ballot, for all legal voters residing in the City of Evanston, to vote upon the following question: Shall the City’s offices of mayor, city alderman, and city clerk be elected in nonpartisan elections and, if necessary, non-partisan primaries commencing with the election to be held in 2020 and thereafter? SECTION 3: Said referendum shall be a binding referendum pursuant to Article VII of the Illinois Constitution of 1970 and the Illinois Election Code. SECTION 4: Said referendum shall be conducted, in all respects, in accordance with the provisions of the Illinois Election Code pertaining to the conduct of the March 17, 2020 election, and with the Ordinance providing for the pertinent publications, ballots, polling places, and election judges relating to such election. SECTION 5: This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2019 Approved as to form: _______________________________ Michelle L. Masoncup, Corporation Counsel Page 5 of 5 A17.Page 386 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Lawrence C. Hemingway, Director of Parks, Recreation, & Community Services CC: Karen Hawk, Assistant Director Parks, Recreation and Community Services Subject: Resolution 127-R-19 Lease for 25 Studio Spaces with various tenants at the Noyes Cultural Arts Center Date: December 9, 2019 Recommended Action: Staff adoption Council City recommends of 127Resolution -R-19 City the authorizing Manager to enter into twenty-five (25) renewal agreements for twelve (12) month lease term of tenant leases for studios at the Noyes Cultural Arts Center. Funding Source: Revenues are deposited into the Noyes Cultural Arts Business Unit (Account 100.30.3710.53565). Council Action: For Action Summary: The studio lease renewals are for a twelve (12) month term (01/01/2020 -12/31/2020). Fees include a two percent (2%) rental rate increase from 2019 rates. The tenants of the renewals are listed below: Tenant Leased Spaces Monthly rate Annual Total Rent Tenant Specific Use of Premises Minimum Community Engagement Amount Actors Gymnasium Great Hall, 100, 108, A (storage) $6,649.97 $79,799.64 circus offering performing arts classes $11,969.94 A18.Page 387 of 975 Art Encounter 222 $1,105.50 $13,266.00 visual arts studio providing classes and workshops $1,989.90 Barbara Goldsmith B-10.A $459.71 $5,516.52 sculpting studio $827.48 Etc. Music 213 $1,184.43 $14,213.16 community music school $2,131.97 Fay Kaiser 218 $363.47 $4,361.64 Singer and voice lesson studio $654.24 Meagan Adams 211 $1,160.24 $13,922.88 Visual Arts Studio $2,088.43 Jennifer Presant 217 $1,053.38 $12,640.56 oil paint studio $1,896.08 Laura and Leslie Hirshfield B-6 $992.54 $11,910.48 visual cloisonné enameling studio $1,786.57 Maggie Weiss 221 $1,121.97 $13,463.64 textile and quilt making studio $2019.54 Zafar Malik 214 $363.18 $4,358.16 painting studio $653.72 Adriana Poterash 214 $320.38 $3,854.66 painting and sculpting $576.68 Mary Anne Brown B-10.B $582.31 $6,987.72 metalsmith and jewelry design studio $1,048.15 Naomi Sondak 224 $168.70 $2,024.40 painting studio $303.66 Piven Theatre Workshop 110, 103, 102 $5,025.23 $60,302.76 theatre offering classes, workshops and performances $9,045.41 Sally Piepmeier 212 $373.98 $4,487.76 visual arts/writing studio $673.16 Page 2 of 33 A18.Page 388 of 975 Sarah Kaiser 215 $1,037.49 $12,449.88 drawing, painting, printmaking and teaching studio $1,867.48 Bonny Katz 219 $355.57 $4,266.84 mosiac, painting and sculpting studio $640.02 Monica Steinmetz Sageman 216 $298.47 $3,581.64 painting studio $537.24 David Gista 110 $373.08 $4,476.96 Painting studio $671.54 Socorro Mucino 220 $318.03 $3,816.36 Printmaker $572.45 James Evansizer B-2.A $111.74 $1,340.88 visual arts studio $201.13 Eric Beauchamp B-13 $1,075.01 $12,900.12 woodworking $1,935.02 Jane Rickard 109 $309.47 $3,713.64 Jewelry studio $557.04 Rimma Mitchell B-11 $547.61 $6,571.32 Photography $985.70 Tina Rhode B-12 $361.87 $4,342.44 Photography $651.36 Attachments: Resolution 127-R-19 Studio Leases (12 month) at NCAC Resolution 127-R-19 Exhibit A Master Studio Lease Noyes 2020 Resolution 127-R-19 Exhibit B Fee Matrix for 2020 Lease Page 3 of 33 A18.Page 389 of 975 11/19/2019 127-R-19 A RESOLUTION Authorizing the City Manager to Enter into Twelve Month Lease Agreements for Studio Spaces at the Noyes Cultural Arts Center BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COUNTY OF COOK, STATE OF ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest on behalf of t he City of Evanston, twenty-five (25) renewals of studio leases by and between the City and resident artists of the Noyes Cultural Arts Center. The list of the twenty-five (25) tenants of the Noyes Cultural Arts Center and corresponding lease terms is attached hereto and incorporated herein by reference as Exhibit A. The leases shall be in substantial conformity with the leases marked as Exhibit B (Master Studio Lease) attached hereto and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional terms and conditions of the leases as may be determined to be in the best interests of the City. SECTION 3: Resolution 127-R-19 shall be in full force and effect from and after its passage and approval in the manner provided by law. Page 4 of 33 A18.Page 390 of 975 127-R-19 ~2~ ______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2019 Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel Page 5 of 33 A18.Page 391 of 975 127-R-19 ~3~ EXHIBIT A TENANT LIST Tenant Leased Spaces Monthly rate Annual Total Rent Tenant Specific Use of Premises Minimum Community Engagement Amount Actors Gymnasium Great Hall, 100, 108, A (storage) $6,649.97 $79,799.64 circus offering performing arts classes $11,969.94 Art Encounter 222 $1,105.50 $13,266.00 visual arts studio providing classes and workshops $1,989.90 Barbara Goldsmith B-10.A $459.71 $5,516.52 sculpting studio $827.48 Etc. Music 213 $1,184.43 $14,213.16 community music school $2,131.97 Fay Kaiser 218 $363.47 $4,361.64 Singer and voice lesson studio $654.24 Meagan Adams 211 $1,160.24 $13,922.88 Visual Arts Studio $2,088.43 Jennifer Presant 217 $1,053.38 $12,640.56 oil paint studio $1,896.08 Laura and Leslie Hirshfield B-6 $992.54 $11,910.48 visual cloisonné enameling studio $1,786.57 Maggie Weiss 221 $1,121.97 $13,463.64 textile and quilt making studio $2019.54 Zafar Malik 214 $363.18 $4,358.16 painting studio $653.72 Adriana Poterash 214 $320.38 $3,854.66 painting and sculpting $576.68 Page 6 of 33 A18.Page 392 of 975 127-R-19 ~4~ Mary Anne Brown B-10.B $582.31 $6,987.72 metalsmith and jewelry design studio $1,048.15 Naomi Sondak 224 $168.70 $2,024.40 painting studio $303.66 Piven Theatre Workshop 110, 103, 102 $5,025.23 $60,302.76 theatre offering classes, workshops and performances $9,045.41 Sally Piepmeier 212 $373.98 $4,487.76 visual arts/writing studio $673.16 Sarah Kaiser 215 $1,037.49 $12,449.88 drawing, painting, printmaking and teaching studio $1,867.48 Bonny Katz 219 $355.57 $4,266.84 mosiac, painting and sculpting studio $640.02 Monica Steinmetz Sageman 216 $298.47 $3,581.64 painting studio $537.24 David Gista 110 $373.08 $4,476.96 Painting studio $671.54 Socorro Mucino 220 $318.03 $3,816.36 Printmaker $572.45 James Evansizer B-2.A $111.74 $1,340.88 visual arts studio $201.13 Eric Beauchamp B-13 $1,075.01 $12,900.12 woodworking $1,935.02 Jane Rickard 109 $309.47 $3,713.64 Jewelry studio $557.04 Rimma Mitchell B-11 $547.61 $6,571.32 Photography $985.70 Tina Rhode B-12 $361.87 $4,342.44 Photography $651.36 Page 7 of 33 A18.Page 393 of 975 127-R-19 ~5~ EXHIBIT B MASTER STUDIO LEASE Page 8 of 33 A18.Page 394 of 975 LEASE AGREEMENT FOR THE PREMISES LOCATED AT 927 NOYES STREET, EVANSTON, ILLINOIS, BY AND BETWEEN THE CITY OF EVANSTON, LANDLORD AND «TENANT», TENANT Page 9 of 33 A18.Page 395 of 975 INDEX Section Title Page Number 1 SECTION 1. DESCRIPTION OF PREMISES ......................................................................... 2 SECTION 2. TERM ................................................................................................................ 2 SECTION 3. RENT ................................................................................................................. 2 SECTION 4. COMMON FACILITIES ...................................................................................... 3 SECTION 5. USE OF PREMISES .......................................................................................... 5 SECTION 6. SIGNS ............................................................................................................... 8 SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS ......................................................................................................... 8 SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT ............................ 8 SECTION 9. REPAIRS AND MAINTENANCE ....................................................................... 9 SECTION 10. UTILITIES .........................................................................................................10 SECTION 11. TAXES ..............................................................................................................10 SECTION 12. INSURANCE ....................................................................................................10 SECTION 13. SUBLETTING; ASSIGNMENT .........................................................................11 SECTION 14. SURRENDER OF PREMISES; HOLDING OVER .............................................11 SECTION 15. INDEMNIFICATION AND LIENS ......................................................................12 SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS .................................12 SECTION 17. DEFAULT AND REMEDIES .............................................................................13 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION ...................15 SECTION 19. REMOVAL OF OTHER LIENS .........................................................................15 SECTION 20. REMEDIES NOT EXCLUSIVE ..........................................................................16 SECTION 21. EXPENSES OF ENFORCEMENT ....................................................................16 SECTION 22. EMINENT DOMAIN ..........................................................................................16 SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION .............................17 SECTION 24. PEACEFUL ENJOYMENT ...............................................................................17 SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS ....................................17 SECTION 26. AMENDMENTS TO BE IN WRITING ................................................................17 SECTION 27. PARTIES BOUND ............................................................................................17 SECTION 28. NOTICES ..........................................................................................................17 SECTION 29. MISCELLANEOUS ...........................................................................................18 SECTION 30. VENUE AND JURISDICTION ...........................................................................19 SECTION 31. FORCE MAJEURE ...........................................................................................19 Page 10 of 33 A18.Page 396 of 975 2 This Lease Agreement (the “Agreement” or “Lease”) shall take effect as of the date of execution of the Agreement by the City (the “Effective Date”). This Lease is by and between The City of Evanston, an Illinois home rule municipality and owner of subject Property (“Landlord”), whose main business office is located at 2100 Ridge Avenue, Evanston, Cook County, Illinois, “Landlord”, and «Tenant», «Tenant_Description_» (“Tenant”). Landlord and Tenant may be referred to collectively as the “Parties”. SECTION 1. DESCRIPTION OF PREMISES Landlord leases to Tenants spaces «Leased_Spaces», located on the «Leased_Space_Location» floor of the property with a street address of 927 Noyes Street, Evanston, Illinois 60201 (the “Premises”), situated within the Landlord’s 3-story building located at the same common address and legally described on Exhibit A (the “Property”) and commonly known as the Noyes Cultural Arts Center (“NCAC”). The Property has various uses including artist workshops, resident young adult summer camp classes, art exhibits, and many other uses. The term “Common Facilities” as used in this Agreement will include those areas and facilities within the Property (outside of the Premises) for the nonexclusive use of Tenants in common with other authorized users, and includes, but is not limited to, sidewalks, parking area, planted areas (excluding the adjoining park area), common area restrooms and open means of ingress and egress. Tenant s will have the non- exclusive right to use the Common Facilities, including the washrooms referenced above. SECTION 2. TERM The term of this Agreement will be for one year, January 1, 2020 – December 31, 2020 (the “Term”). Tenants must provide Landlord with 90 days’ notice to request a renewal of the Agreement for the Premises. Landlord, in its sole discretion, may decide that a Renewal Term is not necessary and in the best interests of the City. Renewal of the Agreement must be authorized by written consent of the Parties and must be authorized by the City Council. SECTION 3. RENT A. RATE: Tenants agree to pay Landlord an annual rental payment (the “Rent”) in accordance with the following schedule: 1. For the period of January 1st – December 31st (twelve months), the Rent rate is $«Rent_rate» per month, for total Rent of $«Total_Rent» for the twelve months. Rent must be paid by the 5th day of each month. B. PAYMENTS. The Rent outlined in Section 3[A][1] above shall be paid in accordance with said Section. C. Any and all Rent PAYMENTS under this Lease shall be mailed to: City of Evanston Parks, Recreation, and Community Services Department 2100 Ridge Avenue, First Floor Evanston, IL 60201 Page 11 of 33 A18.Page 397 of 975 3 D. PROPERTY FEES SCHEDULE: Attached as Exhibit B is a schedule of fees for all tenants of the Property, if applicable, including Tenant (“NCAC Property Fees”). To the extent incurred by Tenant, the NCAC Property Fees specified on the fee schedule will be invoiced separately and shall be paid by the due date listed on the invoice. To the extent incurred by Tenants, the NCAC Property Fees are to be paid by Tenants regardless of the applicable rental rate specified in Section 3 [A]. Tenants acknowledges that they will reimburse the City for use of the Common Facilities (as specified on Exhibit B) after the standard business hours set by the City and the Association, which hours shall not be less than the following hours throughout the Term (including any Extended Term): 8:00 a.m. – 11:00 p.m. Monday – Friday; 8:30 a.m. – 11:00 p.m. on Saturday; and 10 a.m. – 6:00 p.m. on Sunday (the “Business Hours”). E. SURCHARGE: 1. Tenant acknowledges and agrees that all non-Evanston residents (individuals only) are assessed a 20% surcharge on rent. The 20% surcharge will not be applicable to non-Evanston resident Sub-lessees if the Lessee (individuals only) is an Evanston resident. The 20% surcharge is applicable to a non-Evanston resident Sub- lessee only if and when the Sub-lessee assumes the remainder of the entire lease or a co-lease, or upon termination by Lessee or the Lessor. In order for an Organization to be exempt from incurring a 20% surcharge, its principal place of business must be in Evanston. Organizations must attach Articles of Incorporation to this Lease. 2. Monthly rental charges assessed to Sub-lessees will not be in excess of one-half the rent charged to Lessee by the Lessor. A written sublease agreement between the Lessee and Sub-lessee must be given to the Lessor covering the lease terms prior to Sub-lessee’s use of space. The sublease agreement must include the payment schedule and the dollar amount paid by Sub-lessee to Lessee. Community service obligations assessed to Sub-lessee are in addition to the full obligation assessed to Lessee. Therefore, the Community Engagement obligations assessed to Lessee will not decrease as a result of a sublease. SECTION 4. COMMON FACILITIES A. MAINTENANCE BY LANDLORD: Tenants acknowledge that they have leased the Premises for many years and receive the Premises, Common Facilities and remainder of the Property in as-is condition, and acknowledge that the Landlord has made no representations to the condition or has made any repairs to same. The Landlord or Landlord’s staff or other representatives have made no representations or assurances that it will alter or remodel the Premises or Property. Landlord shall, when necessary, as determined by Landlord, in its reasonable discretion or when required by applicable laws, perform, repair and maintain all of the following: 1. Exterior maintenance, including the foundation, exterior walls, slab, common area doors and roof; 2. A refuse container to be shared by all tenants in the Property to be located at the Property in reasonable proximity to the Premises. Landlord will contract, to have trash hauled from such container with reasonable frequency; Page 12 of 33 A18.Page 398 of 975 4 3. Electric facilities and systems, gas facilities and systems and the HVAC unit(s) and systems (including the portions of such systems serving the Premises exclusively); 4. Plumbing and water facilities and systems (including the portions of such systems serving the Premises exclusively); 5. Fire and life safety systems and fire alarm systems, including inspections thereof (including the portions of such systems serving the Premises exclusively); 6. Hallways, stair rails, and related elements, and restrooms and other Common Facilities, including the parking lot serving the Property; 7. Snow and ice removal, including salting, from front walkway of Premises and parking spaces in front of the Property within 48 hours of any snow event with accumulation of an 1 inch or more; and 8. Change light bulbs, ballasts and tubes in any fluorescent or comparable light fixtures in the Premises. Notwithstanding the foregoing, Tenant will change light bulbs, ballasts and tubes which are considered specialty lighting and related to performance activities. 9. Maintain the HVAC units in the Premises, the HVAC units are the property of the Landlord and shall remain in the Premises at the end of the Term. B. MAINTENANCE BY TENANTS: 1. Interior non-structural Premises maintenance and all fixtures and property within the Premises other than (a) utility, HVAC or fire/life safety facilities and systems and (b) any items Landlord is required to maintain pursuant to Section 4[A]; 2. All refuse from Premises to be placed in appropriate containers and Tenants cannot dispose of construction building materials in the standard refuse containers and must arrange for special pick-ups and containers for said materials; 3. The Tenants will at all times maintain all of the Premises in a clean, neat and orderly condition. The Tenants will not use the Premises in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. The Tenants shall pay the Landlord for overtime wages for staff and for any other related expenses incurred in the event that repairs, alterations or other work in the Premises required or permitted hereunder are not made during ordinary Business Hours (as defined in Section 3[E]) at the Tenant’s request. 4. Tenants will keep the interior non-structural portions of the Premises, including all interior, non-structural walls, surfaces and appurtenances (other than systems and any other items that Landlord is required to maintain pursuant to Section 4[A]), in good repair. Tenants shall be responsible for repairs, damages and losses for damages sustained outside the Premises to other NCAC tenant’s personal property or leased area attributable to Tenant’s negligence or intentional misconduct, subject to Section 12[E]. All such damage must be reported in writing to the Director of Parks, Page 13 of 33 A18.Page 399 of 975 5 Recreation and Community Services, or his/her designee, by the next City of Evanston business day, after discovery of such damage by Tenants. 5. Repairs by Tenants must have prior written approval by the Director of Parks, Recreation and Community Services, or his or her designee, and must occur within thirty (30) days of such approval unless the Director of Parks, Recreation and Community Services, or his or her designee, gives a prior written request or grants approval for an extension beyond the thirty (30) days (or unless such repairs cannot reasonably be completed within thirty (30) days, in which case, Tenant shall have such additional time as is reasonably required). If Tenants fail to make the necessary repairs by the date determined by the Lessor, the Landlord has the option to make the necessary repairs and Tenants agree to promptly pay for those repairs upon presentation of an invoice by the Landlord to the Tenant. Tenant s are required upon lease termination to leave space in good repair and condition. Maintenance and repair issues which constitute a life and safety hazard must be corrected within twenty-four (24) hours after discovery by Tenants, provided that the issue can be fixed within that time frame. If the issue cannot be fixed within twenty-four (24) hours after discovery by Tenants, the Tenants must provide a schedule for repair within one (1) business day after discovery by Tenants to the Director of Parks, Recreation and Community Services for approval, which cannot be unreasonably withheld. SECTION 5. USE OF PREMISES A. PURPOSES: Tenants will use the Premises to operate a «Tenant_Specific_Use_of_Premises», and other related business and uses incidental thereto, and no part of the Premises will be used for any other purpose without the prior written consent of Landlord (the “Permitted Use”). If Tenants endeavors to apply for a liquor license for the Premises, the Landlord gives its written consent for said application to be submitted and reviewed by the City in conformance with the City Code procedures, as amended. The City agrees to cause such license to be granted if Tenants meets applicable requirements. B. HOURS OF OPERATION AND LANDLORD ACCESS: 1. Tenant’s use of the Premises shall only be for the permitted use. Tenants shall have the right to conduct their business in the Premises during the Business Hours (as defined in Section 3[E]) of the Property. In addition, Tenants’ staff, agents, employees and contractors may access the Premises twenty-four hours a day, seven days a week, but shall not have access to the interior Common Facilities after the Business Hours (as defined in Section 3[C]) of the Property. The Property will be closed on holidays/days as observed by the City of Evanston (but Tenants will still have access to the Premises). 2. The Landlord shall have the right to retain a set of keys to the Premises, and Tenants shall not change any locks for the Premises to any other lock, other than a lock consistent with the Landlord’s master lock for the Property. The Tenants shall permit the Landlord to erect, use and maintain pipes, ducts, wiring and conduits in and through the Premises concealed to the greatest extent possible, above ceiling, under floor or in walls that don’t reduce the square footage of the Premises and don’t materially affect Tenants’ use of the Premises. The Landlord shall have the right to enter upon the Premises with 24 hours prior written notice or without notice in case of an emergency, to control heat, electricity and air conditioning, to inspect the same, and to make such Page 14 of 33 A18.Page 400 of 975 6 repairs, alterations, improvements or additions to the Premises or the NCAC, as the Landlord may deem necessary or desirable. Tenants will not cease any Rent payments while repairs, alterations, improvements, or additions are being made, by reason of loss or interruption of business of the Tenants, or otherwise, provided Landlord shall complete such work as quickly as reasonably possible. Notwithstanding the foregoing, if a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days (including, without limitation, as a result of a casualty or a condemnation or the repairs required in connection therewith), the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. Notwithst anding anything to the contrary contained herein, Landlord shall not have the right to alter the Premises except as expressly required or permitted hereunder. Notwithstanding the foregoing, if the repairs, alterations, improvements, or additions are at a Tenant’s request or if the repairs are necessitated by a Tenant’s actions, then the Tenants may not cease any rent for any period, unless the Premises are unusable as a result of the negligence or intentional misconduct of Landlord or its agents, employees or contractors. If a Tenant shall not be personally present to open and permit an entry into Premises, at any time, when for any reason an entry therein shall be necessary or permissible, the Landlord or the Lessor's agents may enter the same by using the key, or may forcibly enter the same, without rendering the Landlord or such agents liable therefore (if during such entry the Landlord or the Lessor's agents shall accord reasonable care to Tenants’ property), and without in any manner affecting the obligations and covenants of this Lease. 3. Nothing herein contained, however, shall be deemed or construed to impose upon the Landlord any obligations, responsibility or liability whatsoever, for the care, supervision or repair of the Premises or any part thereof, other than as herein provided. The Landlord shall also have the right at any time without the same constituting an actual or constructive eviction and without incurring any liability to the Tenants therefore, to change the arrangement and/or location of Common Facilities, including entrances or passageways, doors and doorways, and corridors, stairs, toilets or public parts of the NCAC, and to close Common Facilities (as and when reasonably necessary for Landlord to perform its obligations hereunder or exercise its rights or as necessary due to Force Majeure), including entrances, doors, corridors or other facilities. The Landlord shall not be liable to the Tenants for any expense, injury, loss or damage resulting from work done by persons other than the Landlord in or upon, or the use of, any adjacent or nearby building, land, street, or alley. C. LOCKING OF PREMISES: All doors to the Premises must be kept locked at all times except during the Business Hours (as defined in Section 3[E]). Tenants shall not open the door to anyone in the late hours. The door may not be propped open for any reason. During normal Business Hours (as defined in Section 3[E]) for the Property, patrons and users of the Property shall have access to the Common Facilities. Tenants shall not have use of Common Facilities after the Business Hours (as defined in Section 3[E]) unless Tenant pays the Facilities Fee (as specified in Exhibit B) for keeping the Property and the Common Facilities open. D. STORAGE OF INFLAMMABLE MATERIALS: Tenants agree that they will not permit to be kept at the Premises any gasoline, distillate or other petroleum product, or other substance of an explosive or inflammable nature as may endanger any part of the premises Page 15 of 33 A18.Page 401 of 975 7 without the written consent of the Landlord, provided that Tenants can maintain customary cleaning products in the Premises. E. USE IMPAIRING STRUCTURAL STRENGTH: The Tenants will not permit the Premises to be used in any manner that will impair the structural strength of the Premises, or permit the installment of any machinery or apparatus the weight or vibration of which may tend to impair the building’s foundations or structural strength. F. GARBAGE DISPOSAL: The Tenants will not incinerate any garbage or debris in or about the Premises, and will cause all containers, rubbish, garbage and debris stored in the Premises to be placed in the refuse container supplied by Landlord for the Property before accumulation of any substantial quantity. G. PUBLIC REGULATIONS: In the conduct of its business on the Premises, Tenants will observe and comply with all laws, ordinances and regulations of public authorities. Tenants acknowledge that the Property is owned by the City of Evanston and therefore no smoking will be permitted at the Property. H. OTHER MISUSE: Tenants will not permit any unlawful or immoral practice with or without his knowledge or consent, to be committed or carried on in the Premises by Tenant s or any other person. Tenant will not use or allow the use of the Premises for any purpose whatsoever that will injure the reputation of the Premises or of the building of which they are a part. I. PARKING REGULATIONS: The NCAC has a total of fifty (50) parking spaces, consisting of thirty-five (35) permit spaces (including four [4] marked for compact cars) and twelve (12) metered spaces and three (3) handicapped spaces in the Property parking lot, which is Lot #51 and is immediately adjacent to the Premises (the “Property Parking Lot”). The Landlord acknowledges that it will not decrease the total number of parking spaces in the Property Parking Lot during the Lease Term, but Landlord reserves the right to reconfigure the parking lot and/or increase the parking spaces. For the permit parking spaces, annual parking permit fees shall be in accordance with the schedule previously referenced as Exhibit B and be billed separately. Parking permit fees are not prorated and will change over the Term of the Lease at the discretion of the Landlord. All annual parking permits issued will be billed on a monthly basis and are not returnable with the exception of permits which are transferred. There will be a $25.00 transfer fee assessed for all annual permits which are to be reissued unless: 1) the old permit or remnants of the old permit is returned displaying the lot number and the permit number minimally; or 2) proof that the vehicle was sold by producing a bill of sale. Monthly and annual parking permits for the Property Parking Lot are authorized only for Leaseholders, Sub-Tenants, staff and/or students attending classes at Noyes on a regular basis and Landlord will not permit businesses (or other invitees) outside of the NCAC to get permits for the Property Parking Lot. Use of permits is on a first-come, first serve basis for spaces available in the Property Parking Lot. Parking permits are not to be transferred to vehicles other than the vehicle for which the permit was issued unless prior written approval by the Director of Parks, Recreation and Community Services is obtained. Parking Permit privileges will be considered by the Director of Parks, Recreation and Community Services or designee for other regular NCAC users on a case-by-case basis. All Authorization Forms must be signed by Tenants or their authorized designee(s), and by an NCAC staff member before parking permits can be purchased. Temporary one-day parking permits are available for individuals attending special functions at the NCAC, and for visitors and others using the NCAC, who are pre - Page 16 of 33 A18.Page 402 of 975 8 approved by the Director of Parks, Recreation and Community Services or designee. Temporary parking permits are not available to parents or caregivers waiting for students attending classes or to attendees of performances. Tenants understand, and will inform their staff, students and patrons to observe all posted parking regulations. Parking permits will not be issued to individuals with an expired driver’s license. Landlord will maintain the current parking lot serving the Property as a parking lot throughout the term of this Lease. SECTION 6. SIGNS Tenants may apply for signage (temporary and permanent signage) for the exterior and interior of the Premises, at its own expense, in order to conduct the business of Tenant s. Tenants acknowledge that there are limitations from the City of Evanston Municipal Code of 2012, as amended, and the Code governs the application process and the details regarding size, type, and number of signs and Tenants agree to be bound by such ordinances. Landlord cannot make representations in a lease agreement that Tenants shall be entitled additional signage, a certain number of signs and/or dimensions of proposed signage, because the Tenants must make an application to the Sign Review Board, as provided by Code, but Landlord will not withhold its consent to a reasonably sized sign over the new entrance to the Premises. SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS Except as provided by Illinois law and except to the extent arising from the negligence or intentional misconduct of Landlord or its agents, employees or contractors, or from the breach of this Lease by Landlord, Landlord will not be liable to Tenants for any damage or injury to Tenants or Tenants’ property occasioned by the failure of Landlord to keep the Premises in repair, and shall not be liable for any injury done or occasioned by wind or by or from any defect of plumbing, electric wiring or of insulation thereof, gas pipes, water pipes or steam pipes, or from broken stairs, porches, railings or walks, or from the backing up of any sewer pipe or down-spout or from the bursting, leaking or running of any tank, tub, washstand, water closet or waste pipe, drain, or any other pipe or tank in, upon or about the Premises or the building of which they are a part nor from the escape of steam or hot water from any radiator, nor for any such damage or injury occasioned by water, snow or ice being upon or coming through the roof, skylight, trap door, stairs, walks or any other place upon or near the Premises, or otherwise, nor for any such damage or injury done or occasioned by the falling of any fixture, plaster, or stucco, nor for any damage or injury arising from any act, omission or negligence or co-tenants or of other persons, occupants of the same building or of adjoining or contiguous buildings or of owners of adjacent or contiguous property, or of Landlord’s agents or Landlord, all claims for any such damage or injury being hereby expressly waived by Tenants. Notwithstanding the foregoing, if any portion of the Premises unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT A. USE OF PARTIALLY DAM AGED PREMISES: On damage or destruction by a casualty to the Premises, Tenants will continue to use them for the operation of its business to the extent practicable Page 17 of 33 A18.Page 403 of 975 9 B. RIGHT TO TERMINATE ON DESTRUCTION OF TWO-THIRDS OF PREMISES: Either Party will have the right to terminate this Agreement if, the Premises is damaged by a casualty to an extent exceeding two-thirds of the reconstruction cost of the Premises as a whole. If such damage occurs, this termination will be affected by written notice to the other Party, delivered within 90 days of the damage. C. REPAIRS BY LANDLORD: If the Premises are damaged by a casualty before or after the start of the Agreement, then Landlord will immediately, on receipt of insurance proceeds paid in connection with casualty damage, but no later than sixty days after damage has occurred, proceed to repair the Property. Repairs will include any improvements made by Landlord or by Tenants with Landlord’s consent, on the same plan and design as existed immediately before the damage occurred, subject to those delays reasonably attributable to governmental restrictions or failure to obtain materials, labor or other causes, whether similar or dissimilar, beyond the control of Landlord. Materials used in repair will be as nearly like original materials as reasonably procured in regular channels of supply. Wherever cause beyond the power of the party affected causes delay, the period of delay will be added to the period in this lease for completion of the work, reconstruction or replacement. D. REDUCTION OF RENT DURING REPAIRS: If a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage No rent will be payable while the Premises is wholly unoccupied pending the repair of casualty damage. E. FIRE AND CASUALTY. If the Premises are entirely destroyed by fire or another act of God, and Landlord elects to not rebuild the Premises, then this Agreement shall be terminated effective as of the date of the casualty. SECTION 9. REPAIRS AND MAINTENANCE Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenants shall keep the interior, non-structural portions of the Premises in a clean condition, and in good repair, all according to the statutes and ordinances in such cases made and provided, and the directions of public officers thereunto duly authorized, all at Tenants’ own expense, and shall yield the same back to Landlord, upon the termination of this Agreement, whether such termination shall occur by expiration of the term, or in any other manner whatsoever, in the same condition of cleanliness and repair as at the date of the execution hereof, loss by fire and reasonable wear and tear excepted. Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenant shall make all necessary repairs and renewals upon Premises and replace broken fixtures with material of the same size and quality as that broken. If, however, the Premises shall not thus be kept in good repair and in a clean condition by Tenants, as aforesaid, Landlord may enter the same, or by Landlord’s agents, servants or employees, without such entering causing or constituting a termination of this Agreement or an interference with the possession of the Premises by Tenant s, and Landlord may replace the same in the same condition of repair and cleanliness as existed at the date of execution hereof, and Tenants agree to pay Landlord, in addition to the rent hereby reserved, the expenses of Landlord in thus replacing the Premises in that condition. Tenant s shall not cause or permit any waste, misuse or neglect of the water, or of the water, gas or electric fixtures. Page 18 of 33 A18.Page 404 of 975 10 Tenants will also be in compliance with all laws and regulations during the entire term of this Agreement, except for repairs required of the Landlord to be made and damage occasioned by fire, hurricane or other causes as provided for in this Agreement. SECTION 10. UTILITIES Landlord agrees to pay before delinquency all charges for gas, water, heat, electricity, power and other similar charges incurred by Landlord or Tenants with respect to the Premises or the Property during the Term of this Agreement and Tenants’ occupancy of the Premises. SECTION 11. TAXES If applicable, Tenants will pay before delinquency all taxes levied on Tenants’ fixtures, equipment and personal property on the demised Premises, whether or not affixed to the real property. Landlord will pay all real estate taxes for the Property. SECTION 12. INSURANCE A. INSURANCE COMPANIES: It is agreed that any policies of insurance to be maintained by the respective parties will be obtained from good and solvent insurance companies. Only companies with an “A” Policyholder’s Rating with the Alfred Best Company will be acceptable. B. TENANT TO OBTAIN LIABILITY INSURANCE: Tenants agree that they will, at their expense, maintain a policy of insurance, written by responsible insurance carriers, approved by Landlord that will insure Tenants against liability for injury to or death of persons or damage to property occurring about the Premises. Landlord will be named as an additional insured. The liability under insurance will be at least $1 million for any one person injured or killed or any one occurrence, $2 million general aggregate coverage for any one accident, and $ 100,000.00 property damage. Tenants will obtain an endorsement and Certificate of Insurance naming the Landlord as an additional insured from Tenants’ carrier (during the term of the Lease, including Premises Improvement construction) and all contractors during the construction of the Premises Improvements and any other renovation or construction at the Premises. Annually, Tenant shall provide copies of the insurance policy and all endorsements thereto to Landlord. Tenant shall send the policy to the Law Department on or before January 1st of every year this Lease is in effect. If the Tenant fails to comply with this requirement, that shall constitute a default by Tenant. C. TENANTS TO OBTAIN WORKER’S COMPENSATION INSURANCE: Tenants agree to maintain employees’ Worker’s Compensation insurance required under Illinois law. D. TENANTS TO OBTAIN INSURANCE ON FIXTURES AND EQUIPMENT: The Tenants agree to maintain on all trade fixtures and personal property in the Premises, a policy of insurance approved by the Landlord of at least 90% of the insurable replacement value of all trade fixtures and personal property. E. LANDLORD TO OBTAIN FIRE INSURANCE ON PREMISES: Landlord agrees to maintain during this Agreement, a policy of property insurance covering any peril generally included in the classification ISO Causes of Loss – Special Form (a “Special Form Policy”) and covering at least 80% of the full replacement cost of the Premises and Property (or Landlord may self-insure for such coverage). If permitted without additional charge, Landlord will cause to Page 19 of 33 A18.Page 405 of 975 11 be endorsed on its property insurance, and any extended coverage policy or policies, the waiver of right of subrogation. Landlord hereby agrees to waive any claims against Tenant and its agents and employees to the extent the same could be covered by a Special Form Policy, regardless if the same is maintained by the City. F. TENANTS’ WAIVER OF CASUALTY INSURANCE PROCEEDS: If the Premises are damaged by fire or other casualty insured against, Tenants agree to claim no interest in any insurance settlement arising out of any loss where premiums are paid by Landlord, or where Landlord is named as sole beneficiary, and that it will sign all documents required by Landlord or the insurance company necessary in connection with the settlement of any loss. G. CONTROL OF INSURANCE PROCEEDS TO AVOID TAXABLE GAIN: If the Premises, including any improvements, were to be damaged in any manner, and the receipt of any insurance proceeds or other reimbursement for such damage would result in the realization of taxable gain for federal or state purposes, then the party to whom the gain would be taxed will have the right to take all action respecting proceeds or reimbursements necessary to enable party to comply with any regulations of the appropriate taxing authorities, so that the gain will not be recognized for tax purposes. Nothing here will be construed to entitle Landlord to delay any repairs to any part of the improvements in the event of damage. H. TENANTS’ FAILURE TO INSURE: Should Tenants fail to keep in effect and pay for insurance as required by this section, the Landlord may terminate this Lease immediately. SECTION 13. SUBLETTING; ASSIGNMENT The Tenants shall be allowed to sublet a portion of the Premises to another entity or individual(s) (“Sub-Tenant”) for a period of eighty nine (89) days or less in conformance with the original use stated in Section 5[A] and Tenants do not need the Lessor’s consent. If the Tenants seek to sublet a portion of the Premises to a Sub-Tenant for a period of time ninety (90) days or more, then the Tenants must have the written consent of the Landlord and such consent shall not be unreasonably withheld. For all subleases, the Tenants shall obtain a certificate of insurance from the Sub-Tenant prior to commencement of the sublease, naming the City of Evanston as an additional insured for the period of occupancy. If Tenant, or any one or more of the Tenants, if there be more than one, shall make an assignment for the benefit of creditors, or shall file for bankruptcy protection, Landlord may terminate this Agreement, and in such event Tenant shall at once pay Landlord a sum of money equal to the entire amount of rent reserved by this Agreement for the then unexpired portion of the term hereby created less the reasonable rental value (as defined in Section 17[G] below) of the Premises as liquidated damages. At Landlord’s option, should Landlord consent to any assignment or sublease of the demised Premises, Tenant shall nevertheless remain liable for all terms and conditions of this Agreement until the expiration of the Agreement term stated above. SECTION 14. SURRENDER OF PREMISES; HOLDING OVER Tenants will, at the termination of this Lease, leave the Premises in as good condition as they are in at the time of entry by Tenants, except for reasonable use and wear, acts of God, or damage by casualty beyond the control of Tenants. On vacating, Tenants will leave the Premises clear of all rubbish and debris. If Tenants retain possession of the Premises or any part thereof after the termination of the term by lapse of time or otherwise, then Landlord may at its option within thirty days after termination of the term serve written notice upon Tenant s that Page 20 of 33 A18.Page 406 of 975 12 such holding over constitutes the creation of a month to month tenancy, upon the terms of this Agreement. Tenants shall also pay to Landlord all damages sustained by Landlord resulting from retention of possession by Tenants. The provisions of this paragraph shall not constitute a waiver by Landlord of any right of re-entry as hereinafter set forth; nor shall receipt of any rent or any other act in apparent affirmation of tenancy operate as a waiver of the right to terminate this Agreement for a breach of any of the covenants herein. SECTION 15. INDEMNIFICATION AND LIENS A. LIENS AND ENCUMBRANCES: The Tenants will hold the Landlord harmless from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any work or activity of Tenants on the Premises. Tenant wills, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorney’s fees. Provided, however, in the event that Tenants contest any lien so filed in good faith and pursues an active defense of said lien, Tenants shall not be in default of this paragraph. However, in the event of any final judgment against Tenant s regarding such lien, Tenants agree to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. B. DISCHARGE OF LIEN: If Tenants fail to fully discharge any claim, lien, claim of lien, demand, charge, encumbrance, or litigation, or should proceedings be instituted for the foreclosure of any lien or encumbrance, and if judgment is rendered against Tenants either by a court of competent jurisdiction or by arbitration and Tenants still persists in non-payment of the same within the 60 days set forth above, Landlord will have the right at any time after expiration of the 60-day period, to pay the lien or encumbrance. All amounts so paid will be repaid by the Tenants on demand, together with interest at the rate of __10__% per year from the date of payment and shall be considered additional rent owed to Landlord by Tenants. C. INDEMNIFICATION OF LANDLORD: Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Landlord, or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenant s shall protect, defend, indemnify and save Landlord and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Premises, which is not the result of Landlord’s negligence or willful misconduct, or (ii) any negligence or willful misconduct of Tenants, or their agents, employees or contractors. D. INDEMNIFICATION OF TENANTS. Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Tenants, or its agents, employees or contractors, or by the breach of this Lease by Tenant s, Landlord shall protect, defend, indemnify and save Tenants and their officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Common Facilities, which is not the result of Tenants’ negligence, or willful misconduct or (ii) any negligence or willful misconduct of Landlord, or its agents, employees or contractors. SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS Tenants shall allow Landlord or any person authorized by Landlord reasonable access to the Premises during the Business Hours (as defined in Section 3[E]) for the purpose of Page 21 of 33 A18.Page 407 of 975 13 examining or exhibiting the same, or to make any repairs or alterations thereof which Landlord may see fit to make (provided that Landlord cannot make voluntary alterations or modifications to the Premises without Tenant’s consent). If the Tenants do not exercise the Option to renew the Lease and/or will be vacating the Premises at or prior to the end of the Term, Tenants will also allow Landlord to have placed upon the Premises at all times notices of “For Sale” and/or “For Rent” and Tenants will not interfere with the same. SECTION 17. DEFAULT AND REMEDIES A. EVENT OF DEFAULT: Any one of the following events shall be deemed to be an event of default hereunder by Tenants subject to Tenants’ right to cure: 1. Tenants shall fail to pay any item of Base Rent at the time and place when and where due and does not cure such failure within five (5) business days after Rent is due; 2. Tenants shall fail to maintain the insurance coverage as set forth herein; 3. Tenants shall fail to comply with any term, provision, condition or covenant of this Lease, other than the payment of rent, and shall not cure, any such failure, within fifteen (15) days after written notice to the Tenants of such failure; 4. Tenants shall make a general assignment the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy; or B. OCCURRENCE OF AN EVENT: Upon the occurrence of any event of default, Landlord shall have the option to pursue any one or more of the following remedies subject to the laws of the State of Illinois and the Tenants’ right to cure: 1. Terminate this Lease, in which event Tenants shall immediately surrender the Premises to Landlord, but if Tenants fail to do so, Landlord may, without further notice and without prejudice to any other remedy Landlord may have for possession or arrearages in rent, or damages for breach of contract, enter upon the Premises and expel or remove and with or without notice of such election or any notice or demand whatsoever, this Agreement shall thereupon terminate and upon the termination of Tenants’ right of possession, as aforesaid, whether this Agreement be terminated or not, Tenants agree to surrender possession of the Premises immediately, without the receipt of any demand for rent, notice to quit or demand for possession of the Premises whatsoever and hereby grants to Landlord full and free license to enter into and upon the Premises or any part thereof, to take possession thereof with or (to the extent permitted by law) without process of law, and to expel and to remove Tenants or any other person who may be occupying the Premises or any part thereof, and Landlord may use such force in and about expelling and removing Tenant s and other persons as may reasonably be necessary, and Landlord may re-possess itself of the Premises, but such entry of the Premises shall not constitute a trespass or forcible entry or detainer, nor shall it cause a forfeiture of rents due by virtue thereof, nor a waiver of any covenant, agreement or promise in this Agreement contained to be performed by Tenant s. Tenants agree to indemnify Landlord for all loss and damage which Landlord may suffer by reason of such lease termination, whether through inability to re-let the Premises, or through decrease in Rent, or otherwise. Page 22 of 33 A18.Page 408 of 975 14 2. Landlord may recover from Tenants upon demand all of Landlord’s costs, charges and expenses, including the fees and costs of counsel, agents and others retained by Landlord which have been incurred by Landlord in enforcing Tenants’ obligations hereunder, subject to Landlord prevailing on its claims. 3. Pursuit of any of the foregoing remedies shall not preclude pursuit of any other remedy herein provided or available to Landlord at law or in equity, or constitute a forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord. C. REPOSSESSION OR RELETTING NOT A TERMINATION; LANDLORD’S RIGHT TO TERMINATE NOT FORFEITED: No repossession, operation or re-letting of the Premises or of fixtures and equipment will be construed as an election by Landlord to terminate this Agreement unless a written notice is given by the Landlord to the Tenants. The Landlord may terminate this Agreement if the Tenants remain in default (beyond any applicable notice and cure period). The acceptance of rent, whether in a single instance or repeatedly, after it falls due, or after knowledge of any breach hereof by Tenant s, or the giving or making of any notice or demand, whether according to any statutory provision or not, or any act or series of acts except written waiver, shall not be construed as a waiver of L andlord’s rights to act without notice or demand or of any other right hereby given Landlord, or as an election not to proceed under the provisions of this Agreement. D. TENANTS’ OBLIGATION TO PAY DEFICIENCIES: If rentals received by the Landlord from re-letting the Premises under the provisions of this section are insufficient to pay all expenses and amounts due, Tenants will pay any deficiencies to the Landlord on demand and be declared in default for failure to pay. E. LANDLORD’S RIGHT TO PERFORM TENANTS’ DUTIES AT TENANTS’ COST: If in Landlord’s judgment any default by Tenants will jeopardize the Premises or the rights of Landlord, Landlord may, without notice, elect to cure Tenants’ default and Tenants will reimburse Landlord, with interest, on 10-days’ notice by Landlord to Tenants. F. LANDLORD’S RIGHT TO TERMINATE AGREEMENT: If there is an event of default by Tenants as stated in Paragraph A of this section, Landlord may, without further notice, terminate this Agreement and all interest of Tenants and may take possession of the Premises by legal proceedings. G. LANDLORD’S RIGHT ON TERMINATION TO RECOVER AMOUNT EQUAL TO RENT RESERVED: If this Agreement is terminated by Landlord due to any event of default by Tenants, Landlord will be entitled to recover from Tenants, at termination, the excess, if any, of the rent reserved in this Agreement for the balance of the term over the reasonable rental value of the Premises for the same period. The “reasonable rental value” will be the amount of rental Landlord can obtain as rent for the balance of the term. H. LANDLORD’S REMEDIES CUMULATIVE: All of the remedies given to Landlord in this Agreement or by law are cumulative, and the exercise of one remedy by the Landlord will not impair its right to exercise any other right or remedy. Landlord shall not look to the property or assets of any direct or indirect partner, member, manager, shareholder, director, officer, principal, employee or agent of Tenants in seeking either to enforce Tenants’ obligations under this Agreement or to satisfy a judgment for Tenants’ failure to perform such obligations; and none of such parties shall be personally liable for the performance of Tenants ’ obligations under this Agreement. Page 23 of 33 A18.Page 409 of 975 15 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION A. NOYES CENTER TENANT’S ASSOCIATION: The Tenants acknowledge and agree that it has the right to be a member of the Noyes Center Tenant’s Association (the “Association”) formed by the tenants of the Property. The Association will provide advisory guidance and opinions to City staff on many issues, including, tenant responsibilities and duties with respect to the Property and its Common Area. The Association is structu red to focus on certain tasks and advise the City on issues such as the following examples: (a) Provide answers to general questions about offerings by Noyes tenants and directions to studios; (b) Review requirements for community engagement of tenants as needed and make recommendations to the City for any additions or changes; (c) Review any subleases of tenants of ninety (90) days duration or more; (d) Review proposed annual operating budget for Center and proposed rental increases; (e) Review annual and five year capital improvement program for Center and make recommendations to City on spending priorities; and (f) Together with the Evanston Arts Council, review applications of new tenants at Noyes and make recommendations to City on spending priorities. B. COMMUNITY ENGAGEMENT: Tenants will develop reasonable set programs (e.g. donated tickets for certain events, community theater events [including use of theater or other portions of the Premises by other not-for-profit organizations, and scholarships) to be a steward for the arts in the community. By April 1, 2019, the Tenants will have an action plan developed to address its community engagement program and review its proposed program in consultation with the City Manager and the NCAC Association. If Tenants do not provide an action plan within the time period provided or provide the community engagement programs established between the parties, the Landlord shall send written notice of default, providing Tenants with fourteen (14) days to cure the default. The annual value of the Community Engagement provided by Tenants shall be not less than $«Minimum_Community_Engagement_Amount» for the period between January 1, 2019 through December 31, 2019 (“Minimum Community Engagement”). For purposes of calculating the Minimum Community Engagement annual value, each hour of service, inclusive of preparation time, is valued at forty dollars ($40.00) per hour. Additionally, the Minimum Community Engagement annual value may include the fair market value of goods and/or supplies provided in furtherance of the Tenant’s community engagement obligation. Any overage provided by Tenants above the Minimum Community Engagement level for either of the prior two (2) years can be applied as a credit to any deficiency for the current calendar year. If Tenants do not provide the Community Engagement by December 31, 2019 as required and does not cure the default within 15 days of written notice, then Tenants shall pay Landlord a fee equal to 15% of the twelve month’s rent outlined Section 3[A] ($«Insert_15_of_12_months_rent») less the value of the Community Engagement provided during the calendar year. SECTION 19. REMOVAL OF OTHER LIENS In event any lien upon Landlord’s title results from any act or neglect of Tenants and Tenants fail to remove said lien within thirty (30) days after Landlord’s notice to do so, Landlord may remove the lien by paying the full amount thereof or otherwise and without any investigation or contest of the validity thereof and Tenants shall pay Landlord upon request the amount paid out by Landlord in such behalf, including Landlord’s costs, expenses and attorney’s fees. If Tenants demonstrate to Landlord that Tenants are contesting the validity of said lien in good faith, then Landlord shall allow Tenants to so contest such lien until either Tenant either abandons such contest or a final verdict is reached in a court of competent jurisdiction. Any Page 24 of 33 A18.Page 410 of 975 16 amount advanced on behalf of Tenants shall be paid to Landlord by Tenants within 30 days after such advancement is made together with interest at 9% per annum and such amount shall be considered additional rentals (including any overage provided in either of the two [2] immediately preceding years). SECTION 20. REMEDIES NOT EXCLUSIVE The obligation of Tenants to pay the rent reserved hereby during the balance of the term hereof, or during any extension hereof, shall not be deemed to be waived, released or terminated, by the service of any five-day notice, other notice to collect, demand for possession, or notice that the tenancy hereby created will be terminated on the date therein named, the institution of any action of forcible detainer or ejectment or any judgment for possession that may be rendered in such action, or any other act or acts resulting in the termination of Tenants’ right to possession of the Premises. The Landlord may collect and receive any rent due from Tenants and payment or receipt thereof shall not waive or affect any such notice, demand, suit or judgment, or in any manner whatsoever waive, affect, change, modify or alter any rights or remedies which Landlord may have by virtue hereof. SECTION 21. EXPENSES OF ENFORCEMENT Tenants, if Landlord is the prevailing party, shall pay upon demand all Landlord’s costs, charges and expenses, including attorney’s fees, agents fees and fees of others retained by Landlord, incurred in enforcing any of the obligations of Tenants under this Agreement, or in any litigation, negotiation or transaction in which Landlord shall, without Landlord’s fault become involved through or on account of any action or omission of Tenants regarding this Agreement. Landlord, if Tenants are the prevailing party, shall pay upon demand all Tenants’ costs, charges and expenses, incurred in enforcing any of the obligations of Landlord under this Agreement, or in any litigation, negotiation or transaction in which Tenant shall, without Tenants’ fault become involved through or on account of any action or omission of Landlord regarding this Agreement. SECTION 22. EMINENT DOMAIN A. MORE THAN 30 PERCENT TAKEN: If 30 percent or more of the Premises are taken for a public or quasi-public use, this Agreement will terminate as of the date of the physical taking, and the Parties will be released from all further liability. B. LESS THAN 30 PERCENT TAKEN: If the taking affects less than 30 percent of the Premises, the Landlord will, with reasonable diligence, proceed at Landlord’s expense to repair the Premises and place them in tenantable condition within 120 days after the date of the actual physical taking. However, if 25% percent or more of the Premises as a whole is taken, the Landlord may elect to terminate this Agreement, notwithstanding that less than 30 percent of the Premises were taken. On termination, the parties will be released from all further liability under this Agreement. C. ABATEMENT OF RENT: During any repair, Tenants will be required to pay only that part of the fixed minimum monthly rental as the area of the tenantable Premises remaining during repairs bears to the entire area leased. On completion of repairs, the fixed minimum monthly rental will be adjusted in proportion to the repaired area, and Tenants will be required to pay the adjusted fixed minimum monthly rental in accordance this Agreement (attributable to the Page 25 of 33 A18.Page 411 of 975 17 portion of the Premises taken) and the remainder of the fixed minimum monthly rental shall be forever waived and forgiven by Landlord. D. RIGHT TO CONDEMNATION AWARD: Any award made in any condemnation proceeding for the taking of any part of the Premises will be the sole property of Landlord, except that Tenants can make a claim for the unamortized portion of the cost incurred by Tenants for the Premises Improvements. SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION Except as expressly set forth in Section 25, Tenants will not be released from its obligation should their possession of the Premises be interfered with by adoption of any law, ordinance, resolution, regulation or act of any legal or governmental authority. Further, Tenant s will not be released by any order of abatement or judgment preventing use of the premises on the ground that the Premises or the business operated there constitutes a legally recognized nuisance. SECTION 24. PEACEFUL ENJOYMENT Landlord covenants and warrants that it is the owner of the Property and Premises, and that Tenants, on payment of rents and performance of the conditions, covenants, and agreements to be performed by it, may enjoy the Premises without interruption or disturbance. Landlord covenants, represents and warrants that there is no mortgage, deed of trust or similar encumbrance affecting the Property, as of the date hereof. SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS No waiver of any breach of any condition of this Agreement will be construed to be a waiver of any other breach of provision, covenant or condition. SECTION 26. AMENDMENTS TO BE IN WRITING This Agreement may be modified or amended only in writing signed by Landlord and Tenants. It may not be amended or modified by oral agreements between the Parties unless they are in writing duly executed by Landlord and Tenants. SECTION 27. PARTIES BOUND Every provision of this Agreement will bind the parties and their legal representatives. The term “legal representatives” is used in its broadest meaning and includes, in addition to assignees, every person, partnership, corporation or association succeeding to any interest in this Agreement. Every covenant, agreement and condition of this Agreement will be binding on Tenant’s successors and assignees. Any sublease, concession or license agreement will be subject and subordinate to this Lease. SECTION 28. NOTICES All notices or demands that either party may need to serve under this Agreement may be served on the other party by mailing a copy by registered or certified mail to the following addresses for the parties (or at such other address as the applicable party may designate in a written notice to the other party): Page 26 of 33 A18.Page 412 of 975 18 If to the City: with a copy to: City Manager Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 Fax: 847-448-8083 Fax: 847-448-8093 If to Tenants: «Tenant» «Tenant» 927 Noyes Street «Tenants_address» Evanston, IL 60201 «Tenants_address_City» Service will be deemed complete at the time of the leaving of notice or within 2 days after mailing. In the event that it appears that Tenants are avoiding the service of any notice and is not present at the Premises for a period of more than 14 consecutive days, notices may be served by posting such notice upon the Premises. Notice shall than be deemed effective 5 days after such posting. SECTION 29. MISCELLANEOUS A. Provisions typed on this Agreement and all riders attached to this Agreement and signed by Landlord and Tenant are hereby made a part of this Agreement. B. Tenant shall keep and observe such reasonable rules and regulations now or hereafter required by Landlord, which may be necessary for the proper and orderly care of the building of which the Premises are a part. C. All covenants, promises, representations and agreements herein contained shall be binding upon, apply and inure to the benefit of Landlord and Tenants and their respective heirs, legal representatives, successors and assigns. D. The rights and remedies hereby created are cumulative and the use of one remedy shall not be taken to excuse or waive the right to the use of another. E. The words “Landlord” and “Tenant” wherever used in this Agreement shall be construed to mean Landlords or Tenants in all cases where there is more than one Landlord or Tenant herein; and the necessary grammatical changes shall be assumed in each case as though full expressed. F. This Agreement and any written and signed Amendments and/or Riders hereto shall constitute the entire agreement between the parties, and any oral representations made by one party to the other are considered merged herein. G. In all cases where Landlord’s consent is required, Landlord’s consent shall not be unreasonably withheld. H. This Agreement may be executed in multiple copies, each of which shall constitute an original. Page 27 of 33 A18.Page 413 of 975 19 SECTION 30. VENUE AND JURISDICTION The Parties agree the this Agreement shall be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes shall be in the Circuit Court of Cook County, Illinois. SECTION 31. FORCE MAJEURE Other than for Landlord’s and Tenants obligations under this Lease that can be performed by the payment of money, whenever a period of time is herein prescribed for action to be taken by either party hereto, such time period will be extended by a period equal to the period of any delays in performance by the applicable party due to any of the following events (“Force Majeure”): (i) Acts of God, (ii) strike or other such labor difficulties not specific to any labor issue existing only at the Property, (iii) extraordinary weather conditions greatly exceeding norms for the greater metropolitan area where the Premises located, (iv) extraordinary scarcity of or industry-wide inability to obtain supplies, parts or employees to furnish such services, or (v) or any cause whatsoever beyond a party’s control. For purposes of this Section 31, a cause or event shall not be deemed to be beyond a party's control, if it is within the control of such party's agents, employees or contractors. Page 28 of 33 A18.Page 414 of 975 20 IN WITNESS WHEREOF, both of said Landlord and Tenants caused this Agreement to be executed as of the date signed by the Landlord. Landlord: THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: __________________________________ Date: ____________________ Its: City Manager, Wally Bobkiewicz Tenant: «Tenant», «Tenant_Description_» By: _________________________________ Its: _________________________________ Page 29 of 33 A18.Page 415 of 975 21 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY PARCEL 1: BLOCK 1 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART EAST OF THE CENTER LINE OF RIDGE AVENUE OF THE SOUTH ½ OF THE NORTH ½ OF THE SOUTH WEST ¼, AND THAT PART BETWEEN THE WEST LINE OF BLOCK 92 OF THE VILLAGE OF EVANSTON AND THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD OF THE NORTH ½ OF THE NORTH ½ OF THE SOUTH ½ OF THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 2: LOTS 12 TO 21, BOTH INCLUSIVE, IN BLOCK 2 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID TAIT’S SUBDIVISION RECORDED MARCH 8, 1906, AS DOCUMENT NUMBER 3829417, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 12 IN BLOCK 2 IN TAIT’S SUBDIVISION, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 3: LOTS 1, 2, 3 AND 4 IN BLOCK 1 IN A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF LOT 1 AND NORTH OF THE LOTS 2, 3 AND 4 IN SAID BLOCK 1, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 4: LOTS 1, 2, 3, 4 AND THE EAST 19 FEET OF LOT 5 IN BLOCK 2 IN A BURROUGHS’ ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID SUBDIVISION RECORDED APRIL 15, 1893, AS DOCUMENT NUMBER 1850049; TOGETHER WITH THE VACATED 16 FOOT ALLEY LYING EAST OF THE EAST LINE OF LOT 5 AND WEST OF THE WEST LINE OF SAID LOTS 1, 2, 3 AND 4 IN SAID BLOCK 2, ALSO TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 4 IN BLOCK 2, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 5: THAT PART OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: Page 30 of 33 A18.Page 416 of 975 22 COMMENCING AT A POINT ON THE NORTH LINE OF NOYES STREET, WHICH IS 323.8 FEET EAST OF THE INTERSECTION OF SAID NORTH LINE OF NOYES STREET WITH THE CENTER LINE OF RIDGE AVENUE; THEN CONTINUING EAST ALONG THE NORTH LINE OF NOYES STREET, 125 FEET; THENCE NORTH 115.5 FEET TO THE SOUTH LINE OF LAND FORMERLY OWNED AND OCCUPIED BY ALONZO BURROUGHS, BEING NOW THE SOUTH LINE OF A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION, AFORESAID; THENCE WEST ALONG THE LAST DESCRIBED LINE, 125 FEET TO THE EAST LINE OF THE WEST ½ OF SAID LOT 16 (BEING ALSO THE EAST LINE OF FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF THE LOT 16 IN ASSESSOR’S DIVISION, AFORESAID): THENCE SOUTH ALONG THE LAST DESCRIBED LINE, 115.5 FEET TO THE PLACE OF BEGINNING, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 6: LOTS 3 AND 4 IN FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 7: ALL THAT PART OF VACATED ERVIN COURT LYING SOUTH OF THE SOUTH LINE OF COLFAX STREET AND NORTH OF THE NORTH LINE OF NOYES STREET, SAID ERVIN COURT HAVING BEEN VACATED BY CITY OF EVANSTON ORDINANCE DATED NOVEMBER 23, 1931, AND RECORDED MARCH 23, 1932, AS DOCUMENT NUMBER 11063489, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Real property address: 927 Noyes, Evanston, Illinois 60201 PIN:11-07-114-027-0000 Page 31 of 33 A18.Page 417 of 975 EXHIBIT B NOYES CULTURAL ARTS CENTER PROPERTY FEES SCHEDULE Page 32 of 33 A18.Page 418 of 975 Exhibit B January 1, 2020 FY 2019 FEE DESCRIPTION A/C & AIR HANDLING UNITS $93.73 Monthly fee for studios ranging between 1-500 sq. ft. $125.66 Monthly fee for studios ranging over 500 and up to 1,000 sq. ft. $156.56 Monthly fee for studios ranging over 1,000 and up to 2000 sq. ft. $186.43 Monthly fee for studios over 2,000 sq. ft. KEYS $5.00 First two (2) keys to all Leased spaces with a Lessor installed lock included NOYES GALLERIES $60.00 Hourly rate for residents, 60201 & 60202 $100.00 Hourly rate for non-residents STAFF & UTILITY FEE $66.00 Additional Hourly rate for all users if Bldg. is occupied other than normal Bldg. hours. STUDIO #106*$20.00 Tenant rate/hourly for activities relative to lease $50.00 Evanston Resident Rates, 60201 & 60202 $60.00 Non-Resident Rates SQUARE FOOT $12.76 Basement RATE $16.88 1st Floor $15.00 2nd Floor OBSERVED HOLIDAYS 2020 • New Year's Day, Wednesday January 1, 2020 • New Year's Day Observed, Thursday January 2, 2020 • Dr. Martin Luther King, Jr.'s Birthday, Monday January 20, 2020 • Memorial Day, Monday May 25, 2020 • Fourth of July Observed, Friday July 3, 2020 • Labor Day, Monday, September 7, 2020 • Wednesday, November 25, 2020, building closes at 3:00pm • Thanksgiving Day, Thursday, November 26, 2020 • Friday After Thanksgiving, Friday, November 27, 2020 • Christmas Eve, Thursday December 24, 2020 • Christmas Day, Friday December 25, 2020 • New Year's Eve, Thursday December 31, 2020 close at 3:00pm • New Year's Day, Friday January 1, 2021 LESSEE: ______________DATE:___________ Page 33 of 33A18.Page 419 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Lawrence C. Hemingway, Director of Parks, Recreation, & Community Services CC: Karen Hawk, Assistant Director Parks, Recreation and Community Services Subject: Resolution 128-R-19 Lease for Studio Space with Mudlark Theatre at the Noyes Cultural Arts Center Date: December 9, 2019 Recommended Action: Staff Resolution adoption Council City recommends of 128-R-City the authorizing 19 Manager to execute an agreement for a seven (7) month renewal lease term with Mudlark Theatre. Funding Source: Revenues are deposited into the Noyes Cultural Arts Business Unit (Account 100.30.3710.53565). Council Action: For Action Summary: The studio lease renewals are for a seven (7) month term (January 1, 2020 through January 31, 2020, March 1, 2020 through May 31, 2020, and October 1, 2020 through December 31, 2020). Fees include a two percent (2%) rental rate increase from 2019 rates. Tenant Name Leased Space Monthly Rent rate Annual Total Rent (8 mo) Community Engagement Mudlark Theatre Noyes Theatre $3,247.29 $22,731.03 $3,409.65 A19.Page 420 of 975 Attachments: Resolution 128-R-19 Seven Month Lease with Mudlark Theater Resolution 128-R-19 Ex B to Exhibit 1 Fee Matrix for 2020 Lease Resolution 128-R-19 Exhibit 1 Lease Agreement - Mudlark Theater Page 2 of 30 A19.Page 421 of 975 11/19/2019 128-R-19 A RESOLUTION Authorizing the City Manager to Enter into a Seven Month Lease Agreement with Mudlark Theater for the Noyes Street Theater at the Noyes Cultural Arts Center BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COUNTY OF COOK, STATE OF ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest on behalf of the City of Evanston, a lease for seven cumulative months for the Noyes Street Theater by and between the City and the Mudlark Theater in the Noyes Cultural Arts Center. The lease shall be for the fo llowing periods: January 1, 2020 through January 31, 2020; March 1, 2020 through May 31, 2020; and October 1, 2020 through December 31, 2020. The lease shall be in substantial conformity with the lease marked as Exhibit 1, attached hereto and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional terms and conditions of the leases as may be determined to be in the best interests of the City. SECTION 3: Resolution 128-R-19 shall be in full force and effect from and after its passage and approval in the manner provided by law. Page 3 of 30 A19.Page 422 of 975 128-R-19 ~2~ ______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2019 Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel Page 4 of 30 A19.Page 423 of 975 128-R-19 ~3~ EXHIBIT 1 LEASE AGREEMENT Page 5 of 30 A19.Page 424 of 975 Exhibit B January 1, 2020 FY 2019 FEE DESCRIPTION A/C & AIR HANDLING UNITS $93.73 Monthly fee for studios ranging between 1-500 sq. ft. $125.66 Monthly fee for studios ranging over 500 and up to 1,000 sq. ft. $156.56 Monthly fee for studios ranging over 1,000 and up to 2000 sq. ft. $186.43 Monthly fee for studios over 2,000 sq. ft. KEYS $5.00 First two (2) keys to all Leased spaces with a Lessor installed lock included NOYES GALLERIES $60.00 Hourly rate for residents, 60201 & 60202 $100.00 Hourly rate for non-residents STAFF & UTILITY FEE $66.00 Additional Hourly rate for all users if Bldg. is occupied other than normal Bldg. hours. STUDIO #106*$20.00 Tenant rate/hourly for activities relative to lease $50.00 Evanston Resident Rates, 60201 & 60202 $60.00 Non-Resident Rates SQUARE FOOT $12.76 Basement RATE $16.88 1st Floor $15.00 2nd Floor OBSERVED HOLIDAYS 2020 • New Year's Day, Wednesday January 1, 2020 • New Year's Day Observed, Thursday January 2, 2020 • Dr. Martin Luther King, Jr.'s Birthday, Monday January 20, 2020 • Memorial Day, Monday May 25, 2020 • Fourth of July Observed, Friday July 3, 2020 • Labor Day, Monday, September 7, 2020 • Wednesday, November 25, 2020, building closes at 3:00pm • Thanksgiving Day, Thursday, November 26, 2020 • Friday After Thanksgiving, Friday, November 27, 2020 • Christmas Eve, Thursday December 24, 2020 • Christmas Day, Friday December 25, 2020 • New Year's Eve, Thursday December 31, 2020 close at 3:00pm • New Year's Day, Friday January 1, 2021 LESSEE: ______________DATE:___________ Page 6 of 30A19.Page 425 of 975 LEASE AGREEMENT FOR THE PREMISES LOCATED AT 927 NOYES STREET, EVANSTON, ILLINOIS, BY AND BETWEEN THE CITY OF EVANSTON, LANDLORD AND MUDLARK THEATER, TENANT Page 7 of 30 A19.Page 426 of 975 INDEX Section Title Page Number 1 SECTION 1. DESCRIPTION OF PREMISES ......................................................................... 2 SECTION 2. TERM ................................................................................................................ 2 SECTION 3. RENT ................................................................................................................. 2 SECTION 4. COMMON FACILITIES ...................................................................................... 3 SECTION 5. USE OF PREMISES .......................................................................................... 5 SECTION 6. SIGNS ............................................................................................................... 8 SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS ......................................................................................................... 8 SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT ............................ 8 SECTION 9. REPAIRS AND MAINTENANCE ....................................................................... 9 SECTION 10. UTILITIES .........................................................................................................10 SECTION 11. TAXES ..............................................................................................................10 SECTION 12. INSURANCE ....................................................................................................10 SECTION 13. SUBLETTING; ASSIGNMENT .........................................................................11 SECTION 14. SURRENDER OF PREMISES; HOLDING OVER .............................................11 SECTION 15. INDEMNIFICATION AND LIENS ......................................................................12 SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS .................................12 SECTION 17. DEFAULT AND REMEDIES .............................................................................13 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION ...................15 SECTION 19. REMOVAL OF OTHER LIENS .........................................................................15 SECTION 20. REMEDIES NOT EXCLUSIVE ..........................................................................16 SECTION 21. EXPENSES OF ENFORCEMENT ....................................................................16 SECTION 22. EMINENT DOMAIN ..........................................................................................16 SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION .............................17 SECTION 24. PEACEFUL ENJOYMENT ...............................................................................17 SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS ....................................17 SECTION 26. AMENDMENTS TO BE IN WRITING ................................................................17 SECTION 27. PARTIES BOUND ............................................................................................17 SECTION 28. NOTICES ..........................................................................................................17 SECTION 29. MISCELLANEOUS ...........................................................................................18 SECTION 30. VENUE AND JURISDICTION ...........................................................................19 SECTION 31. FORCE MAJEURE ...........................................................................................19 Page 8 of 30 A19.Page 427 of 975 2 This Lease Agreement (the “Agreement” or “Lease”) shall take effect as of the date of execution of the Agreement by the City (the “Effective Date”). This Lease is by and between The City of Evanston, an Illinois home rule municipality and owner of subject Property (“Landlord”), whose main business office is located at 2100 Ridge Avenue, Evanston, Cook County, Illinois, “Landlord”, and Mudlark Theater (“Tenant”). Landlord and Tenant may be referred to collectively as the “Parties”. SECTION 1. DESCRIPTION OF PREMISES Landlord leases to Tenants spaces, Noyes Street Theater, with a street address of 927 Noyes Street, Evanston, Illinois 60201 (the “Premises”), situated within the Landlord’s 3-story building located at the same common address and legally described on Exhibit A (the “Property”) and commonly known as the Noyes Cultural Arts Center (“NCAC”). The Property has various uses including artist workshops, resident young adult summer camp classes, art exhibits, and many other uses. The term “Common Facilities” as used in this Agreement will include those areas and facilities within the Property (outside of the Premises) for the nonexclusive use of Tenants in common with other authorized users, and includes, but is not limited to, sidewalks, parking area, planted areas (excluding the adjoining park area), common area restrooms and open means of ingress and egress. Tenants will have the non- exclusive right to use the Common Facilities, including the washrooms referenced above. SECTION 2. TERM The term of this Agreement will be for 7 months, January 1, 2020 – January 31, 2020, March 1, 2020 – May 31, 2020, and October 1, 2020 – December 31, 2020 (the “Term”). Tenants must provide Landlord with 90 days’ notice to request a renewal of the Agreement for the Premises. Landlord, in its sole discretion, may decide that a Renewal Term is not necessary and in the best interests of the City. Renewal of the Agreement must be authorized by written consent of the Parties and must be authorized by the City Council. SECTION 3. RENT A. RATE: Tenants agree to pay Landlord an annual rental payment (the “Rent”) in accordance with the following schedule: 1. For the period of January 1st – December 31st (twelve months), the Rent rate is $3,247.29 per month, for total Rent of $22,731.03 for the seven months. Rent must be paid by the 5th day of each month. B. PAYMENTS. The Rent outlined in Section 3[A][1] above shall be paid in accordance with said Section. C. Any and all Rent PAYMENTS under this Lease shall be mailed to: City of Evanston Parks, Recreation, and Community Services Department 2100 Ridge Avenue, First Floor Evanston, IL 60201 Page 9 of 30 A19.Page 428 of 975 3 D. PROPERTY FEES SCHEDULE: Attached as Exhibit B is a schedule of fees for all tenants of the Property, if applicable, including Tenant (“NCAC Property Fees”). To the extent incurred by Tenant, the NCAC Property Fees specified on the fee schedule will be invoiced separately and shall be paid by the due date listed on the invoice. T o the extent incurred by Tenants, the NCAC Property Fees are to be paid by Tenants regardless of the applicable rental rate specified in Section 3 [A]. Tenants acknowledges that they will reimburse the City for use of the Common Facilities (as specified on Exhibit B) after the standard business hours set by the City and the Association, which hours shall not be less than the following hours throughout the Term (including any Extended Term): 8:00 a.m. – 11:00 p.m. Monday – Friday; 8:30 a.m. – 11:00 p.m. on Saturday; and 10 a.m. – 6:00 p.m. on Sunday (the “Business Hours”). E. SURCHARGE: 1. Tenant acknowledges and agrees that all non-Evanston residents (individuals only) are assessed a 20% surcharge on rent. The 20% surcharge will not be applicable to non-Evanston resident Sub-lessees if the Lessee (individuals only) is an Evanston resident. The 20% surcharge is applicable to a non-Evanston resident Sub- lessee only if and when the Sub-lessee assumes the remainder of the entire lease or a co-lease, or upon termination by Lessee or the Lessor. In order for an Organization to be exempt from incurring a 20% surcharge, its principal place of business must be in Evanston. Organizations must attach Articles of Incorporation to this Lease. 2. Monthly rental charges assessed to Sub-lessees will not be in excess of one-half the rent charged to Lessee by the Lessor. A written sublease agreement between the Lessee and Sub-lessee must be given to the Lessor covering the lease terms prior to Sub-lessee’s use of space. The sublease agreement must include the payment schedule and the dollar amount paid by Sub-lessee to Lessee. Community service obligations assessed to Sub-lessee are in addition to the full obligation assessed to Lessee. Therefore, the Community Engagement obligations assessed to Lessee will not decrease as a result of a sublease. SECTION 4. COMMON FACILITIES A. MAINTENANCE BY LANDLORD: Tenants acknowledge that they have leased the Premises for many years and receive the Premises, Common Facilities and remainder of the Property in as-is condition, and acknowledge that the Landlord has made no representations to the condition or has made any repairs to same. The Landlord or Landlord’s staff or other representatives have made no representations or assurances that it will alter or remodel the Premises or Property. Landlord shall, when necessary, as determined by Landlord, in its reasonable discretion or when required by applicable laws, perform, repair and maintain all of the following: 1. Exterior maintenance, including the foundation, exterior walls, slab, common area doors and roof; 2. A refuse container to be shared by all tenants in the Property to be located at the Property in reasonable proximity to the Premises. Landlord will contract, to have trash hauled from such container with reasonable frequency; Page 10 of 30 A19.Page 429 of 975 4 3. Electric facilities and systems, gas facilities and systems and the HVAC unit(s) and systems (including the portions of such systems serving the Premises exclusively); 4. Plumbing and water facilities and systems (including the portions of such systems serving the Premises exclusively); 5. Fire and life safety systems and fire alarm systems, including inspections thereof (including the portions of such systems serving the Premises exclusively); 6. Hallways, stair rails, and related elements, and restrooms and other Common Facilities, including the parking lot serving the Property; 7. Snow and ice removal, including salting, from front walkway of Premises and parking spaces in front of the Property within 48 hours of any snow event with accumulation of an 1 inch or more; and 8. Change light bulbs, ballasts and tubes in any fluorescent or comparable light fixtures in the Premises. Notwithstanding the foregoing, Tenant will change light bulbs, ballasts and tubes which are considered specialty lighting and related to performance activities. 9. Maintain the HVAC units in the Premises, the HVAC units are the property of the Landlord and shall remain in the Premises at the end of the Term. B. MAINTENANCE BY TENANTS: 1. Interior non-structural Premises maintenance and all fixtures and property within the Premises other than (a) utility, HVAC or fire/life safety facilities and systems and (b) any items Landlord is required to maintain pursuant to Section 4[A]; 2. All refuse from Premises to be placed in appropriate containers and Tenants cannot dispose of construction building materials in the standard refuse containers and must arrange for special pick-ups and containers for said materials; 3. The Tenants will at all times maintain all of the Premises in a clean, neat and orderly condition. The Tenants will not use the Premises in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. The Tenants shall pay the Landlord for overtime wages for staff and for any other related expenses incurred in the event that repairs, alterations or other work in the Premises required or permitted hereunder are not made during ordinary Business Hours (as defined in Section 3[E]) at the Tenant’s request. 4. Tenants will keep the interior non-structural portions of the Premises, including all interior, non-structural walls, surfaces and appurtenances (other than systems and any other items that Landlord is required to maintain pursuant to Section 4[A]), in good repair. Tenants shall be responsible for repairs, damages and losses for damages sustained outside the Premises to other NCAC tenant’s personal property or leased area attributable to Tenant’s negligence or intentional misconduct, subject to Section 12[E]. All such damage must be reported in writing to the Director of Parks, Page 11 of 30 A19.Page 430 of 975 5 Recreation and Community Services, or his/her designee, by the next City of Evanston business day, after discovery of such damage by Tenants. 5. Repairs by Tenants must have prior written approval by the Director of Parks, Recreation and Community Services, or his or her designee, and must occur within thirty (30) days of such approval unless the Director of Parks, Recreation and Community Services, or his or her designee, gives a prior written request or grants approval for an extension beyond the thirty (30) days (or unless such repairs cannot reasonably be completed within thirty (30) days, in which case, Tenant shall have such additional time as is reasonably required). If Tenants fail to make the necessary repairs by the date determined by the Lessor, the Landlord has the option to make the necessary repairs and Tenants agree to promptly pay for those repairs upon presentation of an invoice by the Landlord to the Tenant. Tenant s are required upon lease termination to leave space in good repair and condition. Maintenance and repair issues which constitute a life and safety hazard must be corrected within twenty-four (24) hours after discovery by Tenants, provided that the issue can be fixed within that time frame. If the issue cannot be fixed within twenty-four (24) hours after discovery by Tenants, the Tenants must provide a schedule for repair within one (1) business day after discovery by Tenants to the Director of Parks, Recreation and Community Services for approval, which cannot be unreasonably withheld. SECTION 5. USE OF PREMISES A. PURPOSES: Tenants will use the Premises to operate a theater, and other related business and uses incidental thereto, and no part of the Premises will be used for any other purpose without the prior written consent of Landlord (the “Permitted Use”). If Tenants endeavors to apply for a liquor license for the Premises, the Landlord gives its written consent for said application to be submitted and reviewed by the City in conformance with the City Code procedures, as amended. The City agrees to cause such license to be granted if Tenants meets applicable requirements. B. HOURS OF OPERATION AND LANDLORD ACCESS: 1. Tenant’s use of the Premises shall only be for the permitted use. Tenants shall have the right to conduct their business in the Premises during the Business Hours (as defined in Section 3[E]) of the Property. In addition, Tenants’ staff, agents, employees and contractors may access the Premises twenty-four hours a day, seven days a week, but shall not have access to the interior Common Facilities after the Business Hours (as defined in Section 3[C]) of the Property. The Property will be closed on holidays/days as observed by the City of Evanston (but Tenants will still have access to the Premises). 2. The Landlord shall have the right to retain a set of keys to the Premises, and Tenants shall not change any locks for the Premises to any other lock, other than a lock consistent with the Landlord’s master lock for the Property. The Tenants shall permit the Landlord to erect, use and maintain pipes, ducts, wiring and conduits in and through the Premises concealed to the greatest extent possible, above ceiling, under floor or in walls that don’t reduce the square footage of the Premises and don’t materially affect Tenants’ use of the Premises. The Landlord shall have the right to enter upon the Premises with 24 hours prior written notice or without notice in case of an emergency, to control heat, electricity and air conditioning, to inspect the same, and to make such Page 12 of 30 A19.Page 431 of 975 6 repairs, alterations, improvements or additions to the Premises or the NCAC, as the Landlord may deem necessary or desirable. Tenants will not cease any Rent payments while repairs, alterations, improvements, or additions are being made, by reason of loss or interruption of business of the Tenants, or otherwise, provided Landlord shall complete such work as quickly as reasonably possible. Notwithstanding the foregoing, if a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days (including, without limitation, as a result of a casualty or a condemnation or the repairs required in connection therewith), the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. Notwithstanding anything to the contrary contained herein, Landlord shall not have the right to alter the Premises except as expressly required or permitted hereunder. Notwithstanding the foregoing, if the repairs, alterations, improvements, or additions are at a Tenant’s request or if the repairs are necessitated by a Tenant’s actions, then the Tenants may not cease any rent for any period, unless the Premises are unusable as a result of the negligence or intentional misconduct of Landlord or its agents, employees or contractors. If a Tenant shall not be personally present to open and permit an entry into Premises, at any time, when for any reason an entry therein shall be necessary or permissible, the Landlord or the Lessor's agents may enter the same by using the key, or may forcibly enter the same, without rendering the Landlord or such agents liable therefore (if during such entry the Landlord or the Lessor's agents shall accord reasonable care to Tenants’ property), and without in any manner affecting the obligations and covenants of this Lease. 3. Nothing herein contained, however, shall be deemed or construed to impose upon the Landlord any obligations, responsibility or liability whatsoever, for the care, supervision or repair of the Premises or any part thereof, other than as herein provided. The Landlord shall also have the right at any time without the same constituting an actual or constructive eviction and without incurring any liability to the Tenants therefore, to change the arrangement and/or location of Common Facilities, including entrances or passageways, doors and doorways, and corridors, stairs, toilets or public parts of the NCAC, and to close Common Facilities (as and when reasonably necessary for Landlord to perform its obligations hereunder or exercise its rights or as necessary due to Force Majeure), including entrances, doors, corridors or other facilities. The Landlord shall not be liable to the Tenants for any expense, injury, loss or damage resulting from work done by persons other than the Landlord in or upon, or the use of, any adjacent or nearby building, land, street, or alley. C. LOCKING OF PREMISES: All doors to the Premises must be kept locked at all times except during the Business Hours (as defined in Section 3[E]). Tenants shall not open the door to anyone in the late hours. The door may not be propped open for any reason. During normal Business Hours (as defined in Section 3[E]) for the Property, patrons and users of the Property shall have access to the Common Facilities. Tenants shall not have use of Common Facilities after the Business Hours (as defined in Section 3[E]) unless Tenant pays the Facilities Fee (as specified in Exhibit B) for keeping the Property and the Common Facilities open. D. STORAGE OF INFLAMMABLE MATERIALS: Tenants agree that they will not permit to be kept at the Premises any gasoline, distillate or other petroleum product, or other substance of an explosive or inflammable nature as may endanger any part of the premises Page 13 of 30 A19.Page 432 of 975 7 without the written consent of the Landlord, provided that Tenants can maintain customary cleaning products in the Premises. E. USE IMPAIRING STRUCTURAL STRENGTH: The Tenants will not permit the Premises to be used in any manner that will impair the structural strength of the Premises, or permit the installment of any machinery or apparatus the weight or vibration of which may tend to impair the building’s foundations or structural strength. F. GARBAGE DISPOSAL: The Tenants will not incinerate any garbage or debris in or about the Premises, and will cause all containers, rubbish, garbage and debris stored in the Premises to be placed in the refuse container supplied by Landlord for the Property before accumulation of any substantial quantity. G. PUBLIC REGULATIONS: In the conduct of its business on the Premises, Tenants will observe and comply with all laws, ordinances and regulations of public authorities. Tenants acknowledge that the Property is owned by the City of Evanston and therefore no smoking will be permitted at the Property. H. OTHER MISUSE: Tenants will not permit any unlawful or immoral practice with or without his knowledge or consent, to be committed or carried on in the Premises by Tenant s or any other person. Tenant will not use or allow the use of the Premises for any purpose whatsoever that will injure the reputation of the Premises or of the building of which they are a part. I. PARKING REGULATIONS: The NCAC has a total of fifty (50) parking spaces, consisting of thirty-five (35) permit spaces (including four [4] marked for compact cars) and twelve (12) metered spaces and three (3) handicapped spaces in the Property parking lot, which is Lot #51 and is immediately adjacent to the Premises (the “Property Parking Lot”). The Landlord acknowledges that it will not decrease the total number of parking spaces in the Property Parking Lot during the Lease Term, but Landlord reserves the right to reconfigure the parking lot and/or increase the parking spaces. For the permit parking spaces, annual parking permit fees shall be in accordance with the schedule previously referenced as Exhibit B and be billed separately. Parking permit fees are not prorated and will change over the Term of the Lease at the discretion of the Landlord. All annual parking permits issued will be billed on a monthly basis and are not returnable with the exception of permits which are transferred. There will be a $25.00 transfer fee assessed for all annual permits which are to be reissued unless: 1) the old permit or remnants of the old permit is returned displaying the lot number and the permit number minimally; or 2) proof that the vehicle was sold by producing a bill of sale. Monthly and annual parking permits for the Property Parking Lot are authorized only for Leaseholders, Sub-Tenants, staff and/or students attending classes at Noyes on a regular basis and Landlord will not permit businesses (or other invitees) outside of the NCAC to get permits for the Property Parking Lot. Use of permits is on a first-come, first serve basis for spaces available in the Property Parking Lot. Parking permits are not to be transferred to vehicles other than the vehicle for which the permit was issued unless prior written approval by th e Director of Parks, Recreation and Community Services is obtained. Parking Permit privileges will be considered by the Director of Parks, Recreation and Community Services or designee for other regular NCAC users on a case-by-case basis. All Authorization Forms must be signed by Tenants or their authorized designee(s), and by an NCAC staff member before parking permits can be purchased. Temporary one-day parking permits are available for individuals attending special functions at the NCAC, and for visitors and others using the NCAC, who are pre- Page 14 of 30 A19.Page 433 of 975 8 approved by the Director of Parks, Recreation and Community Services or designee. Temporary parking permits are not available to parents or caregivers waiting for students attending classes or to attendees of performances. Tenants understand, and will inform their staff, students and patrons to observe all posted parking regulations. Parking permits will not be issued to individuals with an expired driver’s license. Landlord will maintain the current parking lot serving the Property as a parking lot throughout the term of this Lease. SECTION 6. SIGNS Tenants may apply for signage (temporary and permanent signage) for the exterior and interior of the Premises, at its own expense, in order to conduct the business of Tenant s. Tenants acknowledge that there are limitations from the City of Evanston Municipal Code of 2012, as amended, and the Code governs the application process and the details regarding size, type, and number of signs and Tenants agree to be bound by such ordinances. Landlord cannot make representations in a lease agreement that Tenants shall be entitled additional signage, a certain number of signs and/or dimensions of proposed signage, because the Tenants must make an application to the Sign Review Board, as provided by Code, but Landlord will not withhold its consent to a reasonably sized sign over the new entrance to the Premises. SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS Except as provided by Illinois law and except to the extent arising from the negligence or intentional misconduct of Landlord or its agents, employees or contractors, or from the breach of this Lease by Landlord, Landlord will not be liable to Tenants for any damage or injury to Tenants or Tenants’ property occasioned by the failure of Landlord to keep the Premises in repair, and shall not be liable for any injury done or occasioned by wind or by or from any defect of plumbing, electric wiring or of insulation thereof, gas pipes, water pipes or steam pipes, or from broken stairs, porches, railings or walks, or from the backing up of any sewer pipe or down-spout or from the bursting, leaking or running of any tank, tub, washstand, water closet or waste pipe, drain, or any other pipe or tank in, upon or about the Premises or the building of which they are a part nor from the escape of steam or hot water from any radiator, nor for any such damage or injury occasioned by water, snow or ice being upon or coming through the roof, skylight, trap door, stairs, walks or any other place upon or near the Premises, or otherwise, nor for any such damage or injury done or occasioned by the falling of any fixture, plaster, or stucco, nor for any damage or injury arising from any act, omission or negligence or co-tenants or of other persons, occupants of the same building or of adjoining or contiguous buildings or of owners of adjacent or contiguous property, or of Landlord’s agents or Landlord, all claims for any such damage or injury being hereby expressly waived by Tenants. Notwithstanding the foregoing, if any portion of the Premises unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT A. USE OF PARTIALLY DAM AGED PREMISES: On damage or destruction by a casualty to the Premises, Tenants will continue to use them for the operation of its business to the extent practicable Page 15 of 30 A19.Page 434 of 975 9 B. RIGHT TO TERMINATE ON DESTRUCTION OF TWO-THIRDS OF PREMISES: Either Party will have the right to terminate this Agreement if, the Premises is damaged by a casualty to an extent exceeding two-thirds of the reconstruction cost of the Premises as a whole. If such damage occurs, this termination will be affected by written notice to the other Party, delivered within 90 days of the damage. C. REPAIRS BY LANDLORD: If the Premises are damaged by a casualty before or after the start of the Agreement, then Landlord will immediately, on receipt of insurance proceeds paid in connection with casualty damage, but no later than sixty days after damage has occurred, proceed to repair the Property. Repairs will include any improvements made by Landlord or by Tenants with Landlord’s consent, on the same plan and design as existed immediately before the damage occurred, subject to those delays reasonably attributable to governmental restrictions or failure to obtain materials, labor or other causes, whether similar or dissimilar, beyond the control of Landlord. Materials used in repair will be as nearly like original materials as reasonably procured in regular channels of supply. Wherever cause beyond the power of the party affected causes delay, the period of delay will be added to the period in this lease for completion of the work, reconstruction or replacement. D. REDUCTION OF RENT DURING REPAIRS: If a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage No rent will be payable while the Premises is wholly unoccupied pending the repair of casualty damage. E. FIRE AND CASUALTY. If the Premises are entirely destroyed by fire or another act of God, and Landlord elects to not rebuild the Premises, then this Agreement shall be terminated effective as of the date of the casualty. SECTION 9. REPAIRS AND MAINTENANCE Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenants shall keep the interior, non-structural portions of the Premises in a clean condition, and in good repair, all according to the statutes and ordinances in such cases made and provided, and the directions of public officers thereunto duly authorized, all at Tenants’ own expense, and shall yield the same back to Landlord, upon the termination of this Agreement, whether such termination shall occur by expiration of the term, or in any other manner whatsoever, in the same condition of cleanliness and repair as at the date of the execution hereof, loss by fire and reasonable wear and tear excepted. Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenant shall make all necessary repairs and renewals upon Premises and replace broken fixtures with material of the same size and quality as that broken. If, however, the Premises shall not thus be kept in good repair and in a clean condition by Tenants, as aforesaid, Landlord may enter the same, or by Landlord’s agents, servants or employees, without such entering causing or constituting a termination of this Agreement or an interference with the possession of the Premises by Tenant s, and Landlord may replace the same in the same condition of repair and cleanliness as existed at the date of execution hereof, and Tenants agree to pay Landlord, in addition to the rent hereby reserved, the expenses of Landlord in thus replacing the Premises in that condition. Tenants shall not cause or permit any waste, misuse or neglect of the water, or of the water, gas or electric fixtures. Page 16 of 30 A19.Page 435 of 975 10 Tenants will also be in compliance with all laws and regulations during the entire term of this Agreement, except for repairs required of the Landlord to be made and damage occasioned by fire, hurricane or other causes as provided for in this Agreement. SECTION 10. UTILITIES Landlord agrees to pay before delinquency all charges for gas, water, heat, electricity, power and other similar charges incurred by Landlord or Tenants with respect to the Premises or the Property during the Term of this Agreement and Tenants’ occupancy of the Premises. SECTION 11. TAXES If applicable, Tenants will pay before delinquency all taxes levied on Tenants’ fixtures, equipment and personal property on the demised Premises, whether or not affixed to the real property. Landlord will pay all real estate taxes for the Property. SECTION 12. INSURANCE A. INSURANCE COMPANIES: It is agreed that any policies of insurance to be maintained by the respective parties will be obtained from good and solvent insurance companies. Only companies with an “A” Policyholder’s Rating with the Alfred Best Company will be acceptable. B. TENANT TO OBTAIN LIABILITY INSURANCE: Tenants agree that they will, at their expense, maintain a policy of insurance, written by responsible insurance carriers, approved by Landlord that will insure Tenants against liability for injury to or death of persons or damage to property occurring about the Premises. Landlord will be named as an additional insured. The liability under insurance will be at least $1 million for any one person injured or killed or any one occurrence, $2 million general aggregate coverage for any one accident, and $ 100,000.00 property damage. Tenants will obtain an endorsement and Certificate of Insurance naming the Landlord as an additional insured from Tenants’ carrier (during the term of the Lease, including Premises Improvement construction) and all contractors during the construction of the Premises Improvements and any other renovation or construction at the Premises. Annually, Tenant shall provide copies of the insurance policy and all endorsements thereto to Landlord. Tenant shall send the policy to the Law Department on or before January 1st of every year this Lease is in effect. If the Tenant fails to comply with this requirement, that shall constitute a default by Tenant. C. TENANTS TO OBTAIN WORKER’S COMPENSATION INSURANCE: Tenants agree to maintain employees’ Worker’s Compensation insurance required under Illinois law. D. TENANTS TO OBTAIN INSURANCE ON FIXTURES AND EQUIPMENT: The Tenants agree to maintain on all trade fixtures and personal property in the Premises, a policy of insurance approved by the Landlord of at least 90% of the insurable replacement value of all trade fixtures and personal property. E. LANDLORD TO OBTAIN FIRE INSURANCE ON PREMISES: Landlord agrees to maintain during this Agreement, a policy of property insurance covering any peril generally included in the classification ISO Causes of Loss – Special Form (a “Special Form Policy”) and covering at least 80% of the full replacement cost of the Premises and Property (or Landlord may self-insure for such coverage). If permitted without additional charge, Landlord will cause to Page 17 of 30 A19.Page 436 of 975 11 be endorsed on its property insurance, and any extended coverage policy or policies, the waiver of right of subrogation. Landlord hereby agrees to waive any claims against Tenant and its agents and employees to the extent the same could be covered by a Special Form Policy, regardless if the same is maintained by the City. F. TENANTS’ WAIVER OF CASUALTY INSURANCE PROCEEDS: If the Premises are damaged by fire or other casualty insured against, Tenants agree to claim no interest in any insurance settlement arising out of any loss where premiums are paid by Landlord, or where Landlord is named as sole beneficiary, and that it will sign all documents required by Landlord or the insurance company necessary in connection with the settlement of any loss. G. CONTROL OF INSURANCE PROCEEDS TO AVOID TAXABLE GAIN: If the Premises, including any improvements, were to be damaged in any manner, and the receipt of any insurance proceeds or other reimbursement for such damage would result in the realization of taxable gain for federal or state purposes, then the party to whom the gain would be taxed will have the right to take all action respecting proceeds or reimbursements necessary to enable party to comply with any regulations of the appropriate taxing authorities, so that the gain will not be recognized for tax purposes. Nothing here will be construed to entitle Landlord to delay any repairs to any part of the improvements in the event of damage. H. TENANTS’ FAILURE TO INSURE: Should Tenants fail to keep in effect and pay for insurance as required by this section, the Landlord may terminate this Lease immediately. SECTION 13. SUBLETTING; ASSIGNMENT The Tenants shall be allowed to sublet a portion of the Premises to another entity or individual(s) (“Sub-Tenant”) for a period of eighty nine (89) days or less in conformance with the original use stated in Section 5[A] and Tenants do not need the Lessor’s consent. If the Tenants seek to sublet a portion of the Premises to a Sub-Tenant for a period of time ninety (90) days or more, then the Tenants must have the written consent of the Landlord and such consent shall not be unreasonably withheld. For all subleases, the Tenants shall obtain a certificate of insurance from the Sub-Tenant prior to commencement of the sublease, naming the City of Evanston as an additional insured for the period of occupancy. If Tenant, or any one or more of the Tenants, if there be more than one, shall make an assignment for the benefit of creditors, or shall file for bankruptcy protection, Landlord may terminate this Agreement, and in such event Tenant shall at once pay Landlord a sum of money equal to the entire amount of rent reserved by this Agreement for the then unexpired portion of the term hereby created less the reasonable rental value (as defined in Section 17[G] below) of the Premises as liquidated damages. At Landlord’s option, should Landlord consent to any assignment or sublease of the demised Premises, Tenant shall nevertheless remain liable for all terms and conditions of this Agreement until the expiration of the Agreement term stated above. SECTION 14. SURRENDER OF PREMISES; HOLDING OVER Tenants will, at the termination of this Lease, leave the Premises in as good condition as they are in at the time of entry by Tenants, except for reasonable use and wear, acts of God, or damage by casualty beyond the control of Tenants. On vacating, Tenants will leave the Premises clear of all rubbish and debris. If Tenants retain possession of the Premises or any part thereof after the termination of the term by lapse of time or otherwise, then Landlord may at its option within thirty days after termination of the term serve written notice upon Tenant s that Page 18 of 30 A19.Page 437 of 975 12 such holding over constitutes the creation of a month to month tenancy, upon the terms of this Agreement. Tenants shall also pay to Landlord all damages sustained by Landlord resulting from retention of possession by Tenants. The provisions of this paragraph shall not constitute a waiver by Landlord of any right of re-entry as hereinafter set forth; nor shall receipt of any rent or any other act in apparent affirmation of tenancy operate as a waiver of the right to terminate this Agreement for a breach of any of the covenants herein. SECTION 15. INDEMNIFICATION AND LIENS A. LIENS AND ENCUMBRANCES: The Tenants will hold the Landlord harmless from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any work or activity of Tenants on the Premises. Tenant wills, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorney’s fees. Provided, however, in the event that Tenants contest any lien so filed in good faith and pursues an active defense of said lien, Tenants shall not be in default of this paragraph. However, in the event of any final judgment against Tenant s regarding such lien, Tenants agree to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. B. DISCHARGE OF LIEN: If Tenants fail to fully discharge any claim, lien, claim of lien, demand, charge, encumbrance, or litigation, or should proceedings be instituted for the foreclosure of any lien or encumbrance, and if judgment is rendered against Tenants either by a court of competent jurisdiction or by arbitration and Tenants still persists in non-payment of the same within the 60 days set forth above, Landlord will have the right at any time after expiration of the 60-day period, to pay the lien or encumbrance. All amounts so paid will be repaid by the Tenants on demand, together with interest at the rate of __10__% per year from the date of payment and shall be considered additional rent owed to Landlord by Tenants. C. INDEMNIFICATION OF LANDLORD: Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Landlord, or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenants shall protect, defend, indemnify and save Landlord and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Premises, which is not the result of Landlord’s negligence or willful misconduct, or (ii) any negligence or willful misconduct of Tenants, or their agents, employees or contractors. D. INDEMNIFICATION OF TENANTS. Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Tenants, or its agents, employees or contractors, or by the breach of this Lease by Tenant s, Landlord shall protect, defend, indemnify and save Tenants and their officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Common Facilities, which is not the result of Tenants’ negligence, or willful misconduct or (ii) any negligence or willful misconduct of Landlord, or its agents, employees or contractors. SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS Tenants shall allow Landlord or any person authorized by Landlord reasonable access to the Premises during the Business Hours (as defined in Section 3[E]) for the purpose of Page 19 of 30 A19.Page 438 of 975 13 examining or exhibiting the same, or to make any repairs or alterations thereof which Landlord may see fit to make (provided that Landlord cannot make voluntary alterations or modifications to the Premises without Tenant’s consent). If the Tenants do not exercise the Option to renew the Lease and/or will be vacating the Premises at or prior to the end of the Term, Tenants will also allow Landlord to have placed upon the Premises at all times notices of “For Sale” and/or “For Rent” and Tenants will not interfere with the same. SECTION 17. DEFAULT AND REMEDIES A. EVENT OF DEFAULT: Any one of the following events shall be deemed to be an event of default hereunder by Tenants subject to Tenants’ right to cure: 1. Tenants shall fail to pay any item of Base Rent at the time and place when and where due and does not cure such failure within five (5) business days after Rent is due; 2. Tenants shall fail to maintain the insurance coverage as set forth herein; 3. Tenants shall fail to comply with any term, provision, condition or covenant of this Lease, other than the payment of rent, and shall not cure, any such failure, within fifteen (15) days after written notice to the Tenants of such failure; 4. Tenants shall make a general assignment the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy; or B. OCCURRENCE OF AN EVENT: Upon the occurrence of any event of default, Landlord shall have the option to pursue any one or more of the following remedies subject to the laws of the State of Illinois and the Tenants’ right to cure: 1. Terminate this Lease, in which event Tenants shall immediately surrender the Premises to Landlord, but if Tenants fail to do so, Landlord may, without further notice and without prejudice to any other remedy Landlord may have for possession or arrearages in rent, or damages for breach of contract, enter upon the Premises and expel or remove and with or without notice of such election or any notice or demand whatsoever, this Agreement shall thereupon terminate and upon the termination of Tenants’ right of possession, as aforesaid, whether this Agreement be terminated or not, Tenants agree to surrender possession of the Premises immediately, without the receipt of any demand for rent, notice to quit or demand for possession of the Premises whatsoever and hereby grants to Landlord full and free license to enter into and upon the Premises or any part thereof, to take possession thereof with or (to the extent permitted by law) without process of law, and to expel and to remove Tenants or any other person who may be occupying the Premises or any part thereof, and Landlord may use such force in and about expelling and removing Tenants and other persons as may reasonably be necessary, and Landlord may re-possess itself of the Premises, but such entry of the Premises shall not constitute a trespass or forcible entry or detainer, nor shall it cause a forfeiture of rents due by virtue thereof, nor a waiver of any covenant, agreement or promise in this Agreement contained to be performed by Tenant s. Tenants agree to indemnify Landlord for all loss and damage which Landlord may suffer by reason of such lease termination, whether through inability to re-let the Premises, or through decrease in Rent, or otherwise. Page 20 of 30 A19.Page 439 of 975 14 2. Landlord may recover from Tenants upon demand all of Landlord’s costs, charges and expenses, including the fees and costs of counsel, agents and others retained by Landlord which have been incurred by Landlord in enforcing Tenants’ obligations hereunder, subject to Landlord prevailing on its claims. 3. Pursuit of any of the foregoing remedies shall not preclude pursuit of any other remedy herein provided or available to Landlord at law or in equity, or constitute a forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord. C. REPOSSESSION OR RELETTING NOT A TERMINATION; LANDLORD’S RIGHT TO TERMINATE NOT FORFEITED: No repossession, operation or re-letting of the Premises or of fixtures and equipment will be construed as an election by Landlord to terminate this Agreement unless a written notice is given by the Landlord to the Tenants. The Landlord may terminate this Agreement if the Tenants remain in default (beyond any applicable notice and cure period). The acceptance of rent, whether in a single instance or repeatedly, after it falls due, or after knowledge of any breach hereof by Tenant s, or the giving or making of any notice or demand, whether according to any statutory provision or not, or any act or series of acts except written waiver, shall not be construed as a waiver of Landlord’s rights to act without notice or demand or of any other right hereby given Landlord, or as an election not to proceed under the provisions of this Agreement. D. TENANTS’ OBLIGATION TO PAY DEFICIENCIES: If rentals received by the Landlord from re-letting the Premises under the provisions of this section are insufficient to pay all expenses and amounts due, Tenants will pay any deficiencies to the Landlord on demand and be declared in default for failure to pay. E. LANDLORD’S RIGHT TO PERFORM TENANTS’ DUTIES AT TENANTS’ COST: If in Landlord’s judgment any default by Tenants will jeopardize the Premises or the rights of Landlord, Landlord may, without notice, elect to cure Tenants’ default and Tenants will reimburse Landlord, with interest, on 10-days’ notice by Landlord to Tenants. F. LANDLORD’S RIGHT TO TERMINATE AGREEMENT: If there is an event of default by Tenants as stated in Paragraph A of this section, Landlord may, without further notice, terminate this Agreement and all interest of Tenants and may take possession of the Premises by legal proceedings. G. LANDLORD’S RIGHT ON TERMINATION TO RECOVER AMOUNT EQUAL TO RENT RESERVED: If this Agreement is terminated by Landlord due to any event of default by Tenants, Landlord will be entitled to recover from Tenants, at termination, the excess, if any, of the rent reserved in this Agreement for the balance of the term ove r the reasonable rental value of the Premises for the same period. The “reasonable rental value” will be the amount of rental Landlord can obtain as rent for the balance of the term. H. LANDLORD’S REMEDIES CUMULATIVE: All of the remedies given to Landlord in this Agreement or by law are cumulative, and the exercise of one remedy by the Landlord will not impair its right to exercise any other right or remedy. Landlord shall not look to the property or assets of any direct or indirect partner, member, manager, shareholder, director, officer, principal, employee or agent of Tenants in seeking either to enforce Tenants’ obligations under this Agreement or to satisfy a judgment for Tenants’ failure to perform such obligations; and none of such parties shall be personally liable for the performance of Tenants’ obligations under this Agreement. Page 21 of 30 A19.Page 440 of 975 15 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION A. NOYES CENTER TENANT’S ASSOCIATION: The Tenants acknowledge and agree that it has the right to be a member of the Noyes Center Tenant’s Association (the “Association”) formed by the tenants of the Property. The Association will provide advisory guidance and opinions to City staff on many issues, including, tenant responsibilities and duties with respect to the Property and its Common Area. The Association is structured to focus on certain tasks and advise the City on issues such as the following examples: (a) Provide answers to general questions about offerings by Noyes tenants and directions to studios; (b) Review requirements for community engagement of tenants as needed and make recommendations to the City for any additions or changes; (c) Review any subleases of tenants of ninety (90) days duration or more; (d) Review proposed annual operating budget for Center and proposed rental increases; (e) Review annual and five year capital improvement program for Center and make recommendations to City on spending priorities; and (f) Together with the Evanston Arts Council, review applications of new tenants at Noyes and make recommendations to City on spending priorities. B. COMMUNITY ENGAGEMENT: Tenants will develop reasonable set programs (e.g. donated tickets for certain events, community theater events [including use of theater or other portions of the Premises by other not-for-profit organizations, and scholarships) to be a steward for the arts in the community. By April 1, 2020, the Tenants will have an action plan developed to address its community engagement program and review its proposed program in consultation with the City Manager and the NCAC Association. If Tenants do not provide an action plan within the time period provided or provide the community engagement programs established between the parties, the Landlord shall send written notice of default, providing Tenants with fourteen (14) days to cure the default. The annual value of the Community Engagement provided by Tenants shall be not less than $3,409.65 for the period between January 1, 2020 through December 31, 2020 (“Minimum Community Engagement”). For purposes of calculating the Minimum Community Engagement annual value, each hour of service, inclusive of preparation time, is valued at forty dollars ($40.00) per hour. Additionally, the Minimum Community Engagement annual value may include the fair market value of goods and/or supplies provided in furtherance of the Tenant’s community engagement obligation. Any overage provided by Tenants above the Minimum Community Engagement level for either of the prior two (2) years can be applied as a credit to any deficiency for the current calendar year. If Tenants do not provide the Community Engagement by December 31, 2020 as required and does not cure the default within 15 days of written notice, then Tenants shall pay Landlord a fee equal to 15% of the twelve month’s rent outlined Section 3[A] ($3,409.65) less the value of the Community Engagement provided during the calendar year. SECTION 19. REMOVAL OF OTHER LIENS In event any lien upon Landlord’s title results from any act or neglect of Tenants and Tenants fail to remove said lien within thirty (30) days after Landlord’s notice to do so, Landlord may remove the lien by paying the full amount thereof or otherwise and without any investigation or contest of the validity thereof and Tenants shall pay Landlord upon request the amount paid out by Landlord in such behalf, including Landlord’s costs, expenses and attorney’s fees. If Tenants demonstrate to Landlord that Tenants are contesting the validity of said lien in good faith, then Landlord shall allow Tenants to so contest such lien until either Tenant either abandons such contest or a final verdict is reached in a court of competent jurisdiction. Any amount advanced on behalf of Tenants shall be paid to Landlord by Tenants within 30 days after such advancement is made together with interest at 9% per annum and such amount shall Page 22 of 30 A19.Page 441 of 975 16 be considered additional rentals (including any overage provided in either of the two [2] immediately preceding years). SECTION 20. REMEDIES NOT EXCLUSIVE The obligation of Tenants to pay the rent reserved hereby during the balance of the term hereof, or during any extension hereof, shall not be deemed to be waived, released or terminated, by the service of any five-day notice, other notice to collect, demand for possession, or notice that the tenancy hereby created will be terminated on the date therein named, the institution of any action of forcible detainer or ejectment or any judgment for possession that may be rendered in such action, or any other act or acts resulting in the termination of Tenants’ right to possession of the Premises. The Landlord may collect and receive any rent due from Tenants and payment or receipt thereof shall not waive or affect any such notice, demand, suit or judgment, or in any manner whatsoever waive, affect, change, modify or alter any rights or remedies which Landlord may have by virtue hereof. SECTION 21. EXPENSES OF ENFORCEMENT Tenants, if Landlord is the prevailing party, shall pay upon demand all Landlord’s costs, charges and expenses, including attorney’s fees, agents fees and fees of others retained by Landlord, incurred in enforcing any of the obligations of Tenants under this Agreement, or in any litigation, negotiation or transaction in which Landlord shall, without Landlord’s fault become involved through or on account of any action or omission of Tenants regarding this Agreement. Landlord, if Tenants are the prevailing party, shall pay upon demand all Tenants’ costs, charges and expenses, incurred in enforcing any of the obligations of Landlord under this Agreement, or in any litigation, negotiation or transaction in which Tenant shall, without Tenants’ fault become involved through or on account of any action or omission of Landlord regarding this Agreement. SECTION 22. EMINENT DOMAIN A. MORE THAN 30 PERCENT TAKEN: If 30 percent or more of the Premises are taken for a public or quasi-public use, this Agreement will terminate as of the date of the physical taking, and the Parties will be released from all further liability. B. LESS THAN 30 PERCENT TAKEN: If the taking affects less than 30 percent of the Premises, the Landlord will, with reasonable diligence, proceed at Landlord’s expense to repair the Premises and place them in tenantable condition within 120 days after the date of the actual physical taking. However, if 25% percent or more of the Premises as a whole is taken, the Landlord may elect to terminate this Agreement, notwithstanding that less than 30 percent of the Premises were taken. On termination, the parties will be released from all further liability under this Agreement. C. ABATEMENT OF RENT: During any repair, Tenants will be required to pay only that part of the fixed minimum monthly rental as the area of the tenantable Premises remaining during repairs bears to the entire area leased. On completion of repairs, the fixed minimum monthly rental will be adjusted in proportion to the repaired area, and Tenants will be required to pay the adjusted fixed minimum monthly rental in accordance this Agreement (attributable to the portion of the Premises taken) and the remainder of the fixed minimum monthly rental shall be forever waived and forgiven by Landlord. Page 23 of 30 A19.Page 442 of 975 17 D. RIGHT TO CONDEMNATION AWARD: Any award made in any condemnation proceeding for the taking of any part of the Premises will be the sole property of Landlord, except that Tenants can make a claim for the unamortized portion of the cost incurred by Tenants for the Premises Improvements. SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION Except as expressly set forth in Section 25, Tenants will not be released from its obligation should their possession of the Premises be interfered with by adoption of any law, ordinance, resolution, regulation or act of any legal or governmental authority. Further, Tenant s will not be released by any order of abatement or judgment preventing use of the premises on the ground that the Premises or the business operated there constitutes a legally recognized nuisance. SECTION 24. PEACEFUL ENJOYMENT Landlord covenants and warrants that it is the owner of the Property and Premises, and that Tenants, on payment of rents and performance of the conditions, covenants, and agreements to be performed by it, may enjoy the Premises without interruption or disturbance. Landlord covenants, represents and warrants that there is no mortgage, deed of trust or similar encumbrance affecting the Property, as of the date hereof. SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS No waiver of any breach of any condition of this Agreement will be construed to be a waiver of any other breach of provision, covenant or condition. SECTION 26. AMENDMENTS TO BE IN WRITING This Agreement may be modified or amended only in writing signed by Landlord and Tenants. It may not be amended or modified by oral agreements between the Parties unless they are in writing duly executed by Landlord and Tenants. SECTION 27. PARTIES BOUND Every provision of this Agreement will bind the parties and their legal representatives. The term “legal representatives” is used in its broadest meaning and includes, in addition to assignees, every person, partnership, corporation or association succeeding to any interest in this Agreement. Every covenant, agreement and condition of this Agreement will be binding on Tenant’s successors and assignees. Any sublease, concession or license agreement will be subject and subordinate to this Lease. SECTION 28. NOTICES All notices or demands that either party may need to serve under this Agreement may be served on the other party by mailing a copy by registered or certified mail to the following addresses for the parties (or at such other address as the applicable party may designate in a written notice to the other party): Page 24 of 30 A19.Page 443 of 975 18 If to the City: with a copy to: City Manager Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 Fax: 847-448-8083 Fax: 847-448-8093 If to Tenants: Mudlark Theater 927 Noyes Street Evanston, IL 60201 Service will be deemed complete at the time of the leaving of notice or within 2 days after mailing. In the event that it appears that Tenants are avoiding the service of any notice and is not present at the Premises for a period of more than 14 consecutive days, notices may be served by posting such notice upon the Premises. Notice shall than be deemed effective 5 days after such posting. SECTION 29. MISCELLANEOUS A. Provisions typed on this Agreement and all riders attached to this Agreement and signed by Landlord and Tenant are hereby made a part of this Agreement. B. Tenant shall keep and observe such reasonable rules and regulations now or hereafter required by Landlord, which may be necessary for the proper and orderly care of the building of which the Premises are a part. C. All covenants, promises, representations and agreements herein contained shall be binding upon, apply and inure to the benefit of Landlord and Tenants and their respective heirs, legal representatives, successors and assigns. D. The rights and remedies hereby created are cumulative and the use of one remedy shall not be taken to excuse or waive the right to the use of another. E. The words “Landlord” and “Tenant” wherever used in this Agreement shall be construed to mean Landlords or Tenants in all cases where there is more than one Landlord or Tenant herein; and the necessary grammatical changes shall be assumed in each case as though full expressed. F. This Agreement and any written and signed Amendments and/or Riders hereto shall constitute the entire agreement between the parties, and any oral representations made by one party to the other are considered merged herein. G. In all cases where Landlord’s consent is required, Landlord’s consent shall not be unreasonably withheld. H. This Agreement may be executed in multiple copies, each of which shall constitute an original. Page 25 of 30 A19.Page 444 of 975 19 SECTION 30. VENUE AND JURISDICTION The Parties agree the this Agreement shall be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes shall be in the Circuit Court of Cook County, Illinois. SECTION 31. FORCE MAJEURE Other than for Landlord’s and Tenants obligations under this Lease that can be performed by the payment of money, whenever a period of time is herein prescribed for acti on to be taken by either party hereto, such time period will be extended by a period equal to the period of any delays in performance by the applicable party due to any of the following events (“Force Majeure”): (i) Acts of God, (ii) strike or other such labor difficulties not specific to any labor issue existing only at the Property, (iii) extraordinary weather conditions greatly exceeding norms for the greater metropolitan area where the Premises located, (iv) extraordinary scarcity of or industry-wide inability to obtain supplies, parts or employees to furnish such services, or (v) or any cause whatsoever beyond a party’s control. For purposes of this Section 31, a cause or event shall not be deemed to be beyond a party's control, if it is within the control of such party's agents, employees or contractors. Page 26 of 30 A19.Page 445 of 975 20 IN WITNESS WHEREOF, both of said Landlord and Tenants caused this Agreement to be executed as of the date signed by the Landlord. Landlord: THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: __________________________________ Date: ____________________ Its: Interim City Manager, Erika Storlie Tenant: MUDLARK THEATER By: _________________________________ Its: _________________________________ Page 27 of 30 A19.Page 446 of 975 21 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY PARCEL 1: BLOCK 1 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART EAST OF THE CENTER LINE OF RIDGE AVENUE OF THE SOUTH ½ OF THE NORTH ½ OF THE SOUTH WEST ¼, AND THAT PART BETWEEN THE WEST LINE OF BLOCK 92 OF THE VILLAGE OF EVANSTON AND THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD OF THE NORTH ½ OF THE NORTH ½ OF THE SOUTH ½ OF THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 2: LOTS 12 TO 21, BOTH INCLUSIVE, IN BLOCK 2 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID TAIT’S SUBDIVISION RECORDED MARCH 8, 1906, AS DOCUMENT NUMBER 3829417, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 12 IN BLOCK 2 IN TAIT’S SUBDIVISION, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 3: LOTS 1, 2, 3 AND 4 IN BLOCK 1 IN A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF LOT 1 AND NORTH OF THE LOTS 2, 3 AND 4 IN SAID BLOCK 1, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 4: LOTS 1, 2, 3, 4 AND THE EAST 19 FEET OF LOT 5 IN BLOCK 2 IN A BURROUGHS’ ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID SUBDIVISION RECORDED APRIL 15, 1893, AS DOCUMENT NUMBER 1850049; TOGETHER WITH THE VACATED 16 FOOT ALLEY LYING EAST OF THE EAST LINE OF LOT 5 AND WEST OF THE WEST LINE OF SAID LOTS 1, 2, 3 AND 4 IN SAID BLOCK 2, ALSO TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 4 IN BLOCK 2, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 5: THAT PART OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: Page 28 of 30 A19.Page 447 of 975 22 COMMENCING AT A POINT ON THE NORTH LINE OF NOYES STREET, WHICH IS 323.8 FEET EAST OF THE INTERSECTION OF SAID NORTH LINE OF NOYES STREET WITH THE CENTER LINE OF RIDGE AVENUE; THEN CONTINUING EAST ALONG THE NORTH LINE OF NOYES STREET, 125 FEET; THENCE NORTH 115.5 FEET TO THE SOUTH LINE OF LAND FORMERLY OWNED AND OCCUPIED BY ALONZO BURROUGHS, BEING NOW THE SOUTH LINE OF A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION, AFORESAID; THENCE WEST ALONG THE LAST DESCRIBED LINE, 125 FEET TO THE EAST LINE OF THE WEST ½ OF SAID LOT 16 (BEING ALSO THE EAST LINE OF FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF THE LOT 16 IN ASSESSOR’S DIVISION, AFORESAID): THENCE SOUTH ALONG THE LAST DESCRIBED LINE, 115.5 FEET TO THE PLACE OF BEGINNING, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 6: LOTS 3 AND 4 IN FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 7: ALL THAT PART OF VACATED ERVIN COURT LYING SOUTH OF THE SOUTH LINE OF COLFAX STREET AND NORTH OF THE NORTH LINE OF NOYES STREET, SAID ERVIN COURT HAVING BEEN VACATED BY CITY OF EVANSTON ORDINANCE DATED NOVEMBER 23, 1931, AND RECORDED MARCH 23, 1932, AS DOCUMENT NUMBER 11063489, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Real property address: 927 Noyes, Evanston, Illinois 60201 PIN:11-07-114-027-0000 Page 29 of 30 A19.Page 448 of 975 EXHIBIT B NOYES CULTURAL ARTS CENTER PROPERTY FEES SCHEDULE Page 30 of 30 A19.Page 449 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Lawrence C. Hemingway, Director of Parks, Recreation, & Community Services CC: Karen Hawk, Assistant Director Parks, Recreation and Community Services Subject: Resolution 129-R-19 Lease for Studio Space for Evanston Children's Choir at the Noyes Cultural Arts Center Date: December 9, 2019 Recommended Action: Staff Resolution adoption Council City recommends of 129-R-City the authorizing 19 Manager to execute an agreement for a nine (9)-month renewal lease term with Evanston Children’s Choir. Funding Source: Revenues are deposited into the Noyes Cultural Arts Business Unit (Account 100.30.3710.53565). Council Action: For Action Summary: The studio lease renewal is for a nine (9) month term (January 1, 2020 to May 31, 2020 and September 1, 2020 through December 31, 2020). Fees include a two percent (2%) rental rate increase from 2019 rates. Tenant Name Leased Space Monthly Rent rate Annual Total Rent (9 mo) Community Engagement Evanston Children’s Choir 107 $1,362.92 $12,266.28 $1,876.72 A20.Page 450 of 975 Attachments: Resolution 129-R-19 Lease for Studio Space at the NCAC with Evanston Children's Choir Resolution 129-R-19 Exhibit A Evanston Childrens Choir lease Resolution 129-R-19 Exhibit B Fee Matrix for 2020 Lease Page 2 of 31 A20.Page 451 of 975 11/19/2019 129-R-19 A RESOLUTION Authorizing the City Manager to Enter into a Nine Month Lease Agreement for Studio Space at the Noyes Cultural Arts Center with the Evanston Children’s Choir BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COUNTY OF COOK, STATE OF ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest on behalf of the City of Evanston, a lease for nine cumulative months for studio space at the Noyes Cultural Arts Center by and between the City and the Evanston Children’s Choir. The lease shall be for the fo llowing periods: January 1, 2020 through May 31, 2020; and September 1, 2020 through December 31, 2020 . The lease shall be in substant ial conformity with the lease marked as Exhibit A, attached hereto and incorporated herein by reference and the fee schedule marked as Exhibit B, attached hereto and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional terms and conditions of the lease as may be determined to be in the best interests of the City. SECTION 3: Resolution 129-R-19 shall be in full force and effect from and after its passage and approval in the manner pro vided by law. Page 3 of 31 A20.Page 452 of 975 129-R-19 ~2~ ______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2019 Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel Page 4 of 31 A20.Page 453 of 975 129-R-19 ~3~ EXHIBIT A LEASE AGREEMENT Page 5 of 31 A20.Page 454 of 975 129-R-19 ~4~ EXHIBIT B FEE SCHEDULE Page 6 of 31 A20.Page 455 of 975 LEASE AGREEMENT FOR THE PREMISES LOCATED AT 927 NOYES STREET, EVANSTON, ILLINOIS, BY AND BETWEEN THE CITY OF EVANSTON, LANDLORD AND EVANSTON CHILDREN’S CHOIR, TENANT Page 7 of 31 A20.Page 456 of 975 INDEX Section Title Page Number 1 SECTION 1. DESCRIPTION OF PREMISES ......................................................................... 2 SECTION 2. TERM ................................................................................................................ 2 SECTION 3. RENT ................................................................................................................. 2 SECTION 4. COMMON FACILITIES ...................................................................................... 3 SECTION 5. USE OF PREMISES .......................................................................................... 5 SECTION 6. SIGNS ............................................................................................................... 8 SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS ......................................................................................................... 8 SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT ............................ 8 SECTION 9. REPAIRS AND MAINTENANCE ....................................................................... 9 SECTION 10. UTILITIES .........................................................................................................10 SECTION 11. TAXES ..............................................................................................................10 SECTION 12. INSURANCE ....................................................................................................10 SECTION 13. SUBLETTING; ASSIGNMENT .........................................................................11 SECTION 14. SURRENDER OF PREMISES; HOLDING OVER .............................................11 SECTION 15. INDEMNIFICATION AND LIENS ......................................................................12 SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS .................................12 SECTION 17. DEFAULT AND REMEDIES .............................................................................13 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION ...................15 SECTION 19. REMOVAL OF OTHER LIENS .........................................................................15 SECTION 20. REMEDIES NOT EXCLUSIVE ..........................................................................16 SECTION 21. EXPENSES OF ENFORCEMENT ....................................................................16 SECTION 22. EMINENT DOMAIN ..........................................................................................16 SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION .............................17 SECTION 24. PEACEFUL ENJOYMENT ...............................................................................17 SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS ....................................17 SECTION 26. AMENDMENTS TO BE IN WRITING ................................................................17 SECTION 27. PARTIES BOUND ............................................................................................17 SECTION 28. NOTICES ..........................................................................................................17 SECTION 29. MISCELLANEOUS ...........................................................................................18 SECTION 30. VENUE AND JURISDICTION ...........................................................................19 SECTION 31. FORCE MAJEURE ...........................................................................................19 Page 8 of 31 A20.Page 457 of 975 2 This Lease Agreement (the “Agreement” or “Lease”) shall take effect as of the date of execution of the Agreement by the City (the “Effective Date”). This Lease is by and between The City of Evanston, an Illinois home rule municipality and owner of subject Property (“Landlord”), whose main business office is located at 2100 Ridge Avenue, Evanston, Cook County, Illinois, “Landlord”, and Evanston Children’s Choir (“Tenant”). Landlord and Tenant may be referred to collectively as the “Parties”. SECTION 1. DESCRIPTION OF PREMISES Landlord leases to Tenants spaces Room 107, located on the 1st floor of the property with a street address of 927 Noyes Street, Evanston, Illinois 60201 (the “Premises”), situated within the Landlord’s 3-story building located at the same common address and legally described on Exhibit A (the “Property”) and commonly known as the Noyes Cultural Arts Center (“NCAC”). The Property has various uses including artist workshops, resident young adult summer camp classes, art exhibits, and many other uses. The term “Common Facilities” as used in this Agreement will include those areas and facilities within the Property (outside of the Premises) for the nonexclusive use of Tenants in common with other authorized users, and includes, but is not limited to, sidewalks, parking area, planted areas (excluding the adjoining park area), common area restrooms and open means of ingress and egress. Tenant s will have the non- exclusive right to use the Common Facilities, including the washrooms referenced above. SECTION 2. TERM The term of this Agreement will be for 9 months, January 1, 2020 – May 31, 2020, and September 1, 2020 – December 31, 2020 (the “Term”). Tenants must provide Landlord with 90 days’ notice to request a renewal of the Agreement for the Premises. Landlord, in its sole discretion, may decide that a Renewal Term is not necessary and in the best interests of the City. Renewal of the Agreement must be authorized by written consent of the Parties and must be authorized by the City Council. SECTION 3. RENT A. RATE: Tenants agree to pay Landlord an annual rental payment (the “Rent”) in accordance with the following schedule: 1. For the period of January 1st – December 31st (twelve months), the Rent rate is $1,362.92 per month, for total Rent of $12,266.28 for the twelve months. Rent must be paid by the 5th day of each month. B. PAYMENTS. The Rent outlined in Section 3[A][1] above shall be paid in accordance with said Section. C. Any and all Rent PAYMENTS under this Lease shall be mailed to: City of Evanston Parks, Recreation, and Community Services Department Page 9 of 31 A20.Page 458 of 975 3 2100 Ridge Avenue, First Floor Evanston, IL 60201 D. PROPERTY FEES SCHEDULE: Attached as Exhibit B is a schedule of fees for all tenants of the Property, if applicable, including Tenant (“NCAC Property Fees”). To the extent incurred by Tenant, the NCAC Property Fees specified on the fee schedule will be invoiced separately and shall be paid by the due date listed on the invoice. T o the extent incurred by Tenants, the NCAC Property Fees are to be paid by Tenants regardless of the applicable rental rate specified in Section 3 [A]. Tenants acknowledges that they will reimburse the City for use of the Common Facilities (as specified on Exhibit B) after the standard business hours set by the City and the Association, which hours shall not be less than the following hours throughout the Term (including any Extended Term): 8:00 a.m. – 11:00 p.m. Monday – Friday; 8:30 a.m. – 11:00 p.m. on Saturday; and 10 a.m. – 6:00 p.m. on Sunday (the “Business Hours”). E. SURCHARGE: 1. Tenant acknowledges and agrees that all non-Evanston residents (individuals only) are assessed a 20% surcharge on rent. The 20% surcharge will not be applicable to non-Evanston resident Sub-lessees if the Lessee (individuals only) is an Evanston resident. The 20% surcharge is applicable to a non-Evanston resident Sub- lessee only if and when the Sub-lessee assumes the remainder of the entire lease or a co-lease, or upon termination by Lessee or the Lessor. In order for an Organization to be exempt from incurring a 20% surcharge, its principal place of business must be in Evanston. Organizations must attach Articles of Incorporation to this Lease. 2. Monthly rental charges assessed to Sub-lessees will not be in excess of one-half the rent charged to Lessee by the Lessor. A written sublease agreement between the Lessee and Sub-lessee must be given to the Lessor covering the lease terms prior to Sub-lessee’s use of space. The sublease agreement must include the payment schedule and the dollar amount paid by Sub-lessee to Lessee. Community service obligations assessed to Sub-lessee are in addition to the full obligation assessed to Lessee. Therefore, the Community Engagement obligations assessed to Lessee will not decrease as a result of a sublease. SECTION 4. COMMON FACILITIES A. MAINTENANCE BY LANDLORD: Tenants acknowledge that they have leased the Premises for many years and receive the Premises, Common Facilities and remainder of the Property in as-is condition, and acknowledge that the Landlord has made no representations to the condition or has made any repairs to same. The Landlord or Landlord’s staff or other representatives have made no representations or assurances that it will alter or remodel the Premises or Property. Landlord shall, when necessary, as determined by Landlord, in its reasonable discretion or when required by applicable laws, perform, repair and maintain all of the following: 1. Exterior maintenance, including the foundation, exterior walls, slab, common area doors and roof; Page 10 of 31 A20.Page 459 of 975 4 2. A refuse container to be shared by all tenants in the Property to be located at the Property in reasonable proximity to the Premises. Landlord will contract, to have trash hauled from such container with reasonable frequency; 3. Electric facilities and systems, gas facilities and systems and the HVAC unit(s) and systems (including the portions of such systems serving the Premises exclusively); 4. Plumbing and water facilities and systems (including the portions of such systems serving the Premises exclusively); 5. Fire and life safety systems and fire alarm systems, including inspections thereof (including the portions of such systems serving the Premises exclusively); 6. Hallways, stair rails, and related elements, and restrooms and other Common Facilities, including the parking lot serving the Property; 7. Snow and ice removal, including salting, from front walkway of Premises and parking spaces in front of the Property within 48 hours of any snow event with accumulation of an 1 inch or more; and 8. Change light bulbs, ballasts and tubes in any fluorescent or comparable light fixtures in the Premises. Notwithstanding the foregoing, Tenant will change light bulbs, ballasts and tubes which are considered specialty lighting and related to performance activities. 9. Maintain the HVAC units in the Premises, the HVAC units are the property of the Landlord and shall remain in the Premises at the end of the Term. B. MAINTENANCE BY TENANTS: 1. Interior non-structural Premises maintenance and all fixtures and property within the Premises other than (a) utility, HVAC or fire/life safety facilities and systems and (b) any items Landlord is required to maintain pursuant to Section 4[A]; 2. All refuse from Premises to be placed in appropriate containers and Tenants cannot dispose of construction building materials in the standard refuse containers and must arrange for special pick-ups and containers for said materials; 3. The Tenants will at all times maintain all of the Premises in a clean, neat and orderly condition. The Tenants will not use the Premises in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. The Tenants shall pay the Landlord for overtime wages for staff and for any other related expenses incurred in the event that repairs, alterations or other work in the Premises required or permitted hereunder are not made during ordinary Business Hours (as defined in Section 3[E]) at the Tenant’s request. 4. Tenants will keep the interior non-structural portions of the Premises, including all interior, non-structural walls, surfaces and appurtenances (other than systems and any other items that Landlord is required to maintain pursuant to Section 4[A]), in good repair. Tenants shall be responsible for repairs, damages and losses for Page 11 of 31 A20.Page 460 of 975 5 damages sustained outside the Premises to other NCAC tenant’s personal property or leased area attributable to Tenant’s negligence or intentional misconduct, subject to Section 12[E]. All such damage must be reported in writing to the Director of Parks, Recreation and Community Services, or his/her designee, by the next City of Evanston business day, after discovery of such damage by Tenants. 5. Repairs by Tenants must have prior written approval by the Director of Parks, Recreation and Community Services, or his or her designee, and must occur within thirty (30) days of such approval unless the Director of Parks, Recreation and Community Services, or his or her designee, gives a prior written request or grants approval for an extension beyond the thirty (30) days (or unless such repairs cannot reasonably be completed within thirty (30) days, in which case, Tenant shall have such additional time as is reasonably required). If Tenants fail to make the necessary repairs by the date determined by the Lessor, the Landlord has the option to make the necessary repairs and Tenants agree to promptly pay for those repairs upon presentation of an invoice by the Landlord to the Tenant. Tenant s are required upon lease termination to leave space in good repair and condition. Maintenance and repair issues which constitute a life and safety hazard must be corrected within twenty-four (24) hours after discovery by Tenants, provided that the issue can be fixed within that time frame. If the issue cannot be fixed within twenty-four (24) hours after discovery by Tenants, the Tenants must provide a schedule for repair within one (1) business day after discovery by Tenants to the Director of Parks, Recreation and Community Services for approval, which cannot be unreasonably withheld. SECTION 5. USE OF PREMISES A. PURPOSES: Tenants will use the Premises to operate a theater, and other related business and uses incidental thereto, and no part of the Premises will be used for any other purpose without the prior written consent of Landlord (the “Permitted Use”). If Tenants endeavors to apply for a liquor license for the Premises, the Landlord gives its written consent for said application to be submitted and reviewed by the City in conformance with the City Code procedures, as amended. The City agrees to cause such license to be granted if Tenants meets applicable requirements. B. HOURS OF OPERATION AND LANDLORD ACCESS: 1. Tenant’s use of the Premises shall only be for the permitted use. Tenants shall have the right to conduct their business in the Premises during the Business Hours (as defined in Section 3[E]) of the Property. In addition, Tenants’ staff, agents, employees and contractors may access the Premises twenty-four hours a day, seven days a week, but shall not have access to the interior Common Facilities after the Business Hours (as defined in Section 3[C]) of the Property. The Property will be closed on holidays/days as observed by the City of Evanston (but Tenants will still have access to the Premises). 2. The Landlord shall have the right to retain a set of keys to the Premises, and Tenants shall not change any locks for the Premises to any other lock, other than a lock consistent with the Landlord’s master lock for the Property. The Tenants shall permit the Landlord to erect, use and maintain pipes, ducts, wiring and conduits in and through the Premises concealed to the greatest extent possible, above ceiling, under floor or in walls that don’t reduce the square footage of the Premises and don’t materially Page 12 of 31 A20.Page 461 of 975 6 affect Tenants’ use of the Premises. The Landlord shall have the right to enter upon the Premises with 24 hours prior written notice or without notice in case of an emergency, to control heat, electricity and air conditioning, to inspect the same, and to make such repairs, alterations, improvements or additions to the Premises or the NCAC, as the Landlord may deem necessary or desirable. Tenants will not cease any Rent payments while repairs, alterations, improvements, or additions are being made, by reason of loss or interruption of business of the Tenants, or otherwise, provided Landlord shall complete such work as quickly as reasonably possible. Notwithstanding the foregoing, if a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days (including, without limitation, as a result of a casualty or a condemnation or the repairs required in connection therewith), the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. Notwithstanding anything to the contrary contained herein, Landlord shall not have the right to alter the Premises except as expressly required or permitted hereunder. Notwithstanding the foregoing, if the repairs, alterations, improvements, or additions are at a Tenant’s request or if the repairs are necessitated by a Tenant’s actions, then the Tenants may not cease any rent for any period, unless the Premises are unusable as a result of the negligence or intentional misconduct of Landlord or its agents, employees or contractors. If a Tenant shall not be personally present to open and permit an entry into Premises, at any time, when for any reason an entry therein shall be necessary or permissible, the Landlord or the Lessor's agents may enter the same by using the key, or may forcibly enter the same, without rendering the Landlord or such agents liable therefore (if during such entry the Landlord or the Lessor's agents shall accord reasonable care to Tenants’ property), and without in any manner affecting the obligations and covenants of this Lease. 3. Nothing herein contained, however, shall be deemed or construed to impose upon the Landlord any obligations, responsibility or liability whatsoever, for the care, supervision or repair of the Premises or any part thereof, other than as herein provided. The Landlord shall also have the right at any time without the same constituting an actual or constructive eviction and without incurring any liability to the Tenants therefore, to change the arrangement and/or location of Common Facilities, including entrances or passageways, doors and doorways, and corridors, stairs, toilets or public parts of the NCAC, and to close Common Facilities (as and when reasonably necessary for Landlord to perform its obligations hereunder or exercise its rights or as necessary due to Force Majeure), including entrances, doors, corridors or other facilities. The Landlord shall not be liable to the Tenants for any expense, injury, loss or damage resulting from work done by persons other than the Landlord in or upon, or the use of, any adjacent or nearby building, land, street, or alley. C. LOCKING OF PREMISES: All doors to the Premises must be kept locked at all times except during the Business Hours (as defined in Section 3[E]). Tenants shall not open the door to anyone in the late hours. The door may not be propped open for any reason. During normal Business Hours (as defined in Section 3[E]) for the Property, patrons and users of the Property shall have access to the Common Facilities. Tenants shall not have use of Common Facilities after the Business Hours (as defined in Section 3[E]) unless Tenant pays the Facilities Fee (as specified in Exhibit B) for keeping the Property and the Common Facilities open. Page 13 of 31 A20.Page 462 of 975 7 D. STORAGE OF INFLAMMABLE MATERIALS: Tenants agree that they will not permit to be kept at the Premises any gasoline, distillate or other petroleum product, or other substance of an explosive or inflammable nature as may endanger any part of the premises without the written consent of the Landlord, provided that Tenants can maintain customary cleaning products in the Premises. E. USE IMPAIRING STRUCTURAL STRENGTH: The Tenants will not permit the Premises to be used in any manner that will impair the structural strength of the Premises, or permit the installment of any machinery or apparatus the weight or vibration of which may tend to impair the building’s foundations or structural strength. F. GARBAGE DISPOSAL: The Tenants will not incinerate any garbage or debris in or about the Premises, and will cause all containers, rubbish, garbage and debris stored in the Premises to be placed in the refuse container supplied by Landlord for the Property before accumulation of any substantial quantity. G. PUBLIC REGULATIONS: In the conduct of its business on the Premises, Tenants will observe and comply with all laws, ordinances and regulations of public authorities. Tenants acknowledge that the Property is owned by the City of Evanston and therefore no smoking will be permitted at the Property. H. OTHER MISUSE: Tenants will not permit any unlawful or immoral practice with or without his knowledge or consent, to be committed or carried on in the Premises by Tenant s or any other person. Tenant will not use or allow the use of the Premises for any purpose whatsoever that will injure the reputation of the Premises or of the building of which they are a part. I. PARKING REGULATIONS: The NCAC has a total of fifty (50) parking spaces, consisting of thirty-five (35) permit spaces (including four [4] marked for compact cars) and twelve (12) metered spaces and three (3) handicapped spaces in the Property parking lot, which is Lot #51 and is immediately adjacent to the Premises (the “Property Parking Lot”). The Landlord acknowledges that it will not decrease the total number of parking spaces in the Property Parking Lot during the Lease Term, but Landlord reserves the right to reconfigure the parking lot and/or increase the parking spaces. For the permit parking spaces, annual parking permit fees shall be in accordance with the schedule previously referenced as Exhibit B and be billed separately. Parking permit fees are not prorated and will change over the Term of the Lease at the discretion of the Landlord. All annual parking permits issued will be billed on a monthly basis and are not returnable with the exception of permits which are transferred. There will be a $25.00 transfer fee assessed for all annual permits which are to be reissued unless: 1) the old permit or remnants of the old permit is returned displaying the lot number and the permit number minimally; or 2) proof that the vehicle was sold by producing a bill of sale. Monthly and annual parking permits for the Property Parking Lot are authorized only for Leaseholders, Sub-Tenants, staff and/or students attending classes at Noyes on a regular basis and Landlord will not permit businesses (or other invitees) outside of the NCAC to get permits for the Property Parking Lot. Use of permits is on a first-come, first serve basis for spaces available in the Property Parking Lot. Parking permits are not to be transferred to vehicles other than the vehicle for which the permit was issued unless prior written approval by th e Director of Parks, Recreation and Community Services is obtained. Parking Permit privileges will be considered by the Director of Parks, Recreation and Community Services or designee for other regular NCAC users on a case-by-case basis. All Authorization Forms must be signed by Page 14 of 31 A20.Page 463 of 975 8 Tenants or their authorized designee(s), and by an NCAC staff member before parking permits can be purchased. Temporary one-day parking permits are available for individuals attending special functions at the NCAC, and for visitors and others using the NCAC, who are pre- approved by the Director of Parks, Recreation and Community Services or designee. Temporary parking permits are not available to parents or caregivers waiting for students attending classes or to attendees of performances. Tenants understand, and will inform their staff, students and patrons to observe all posted parking regulations. Parking permits will not be issued to individuals with an expired driver’s license. Landlord will maintain the current parking lot serving the Property as a parking lot throughout the term of this Lease. SECTION 6. SIGNS Tenants may apply for signage (temporary and permanent signage) for the exterior and interior of the Premises, at its own expense, in order to conduct the business of Tenant s. Tenants acknowledge that there are limitations from the City of Evanston Municipal Code of 2012, as amended, and the Code governs the application process and the details regarding size, type, and number of signs and Tenants agree to be bound by such ordinances. Landlord cannot make representations in a lease agreement that Tenants shall be entitled additional signage, a certain number of signs and/or dimensions of proposed signage, because the Tenants must make an application to the Sign Review Board, as provided by Code, but Landlord will not withhold its consent to a reasonably sized sign over the new entrance to the Premises. SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS Except as provided by Illinois law and except to the extent arising from the negligence or intentional misconduct of Landlord or its agents, employees or contractors, or from the breach of this Lease by Landlord, Landlord will not be liable to Tenants for any damage or injury to Tenants or Tenants’ property occasioned by the failure of Landlord to keep the Premises in repair, and shall not be liable for any injury done or occasioned by wind or by or from any defect of plumbing, electric wiring or of insulation thereof, gas pipes, water pipes or steam pipes, or from broken stairs, porches, railings or walks, or from the backing up of any sewer pipe or down-spout or from the bursting, leaking or running of any tank, tub, washstand, water closet or waste pipe, drain, or any other pipe or tank in, upon or about the Premises or the building of which they are a part nor from the escape of steam or hot water from any radiator, nor for any such damage or injury occasioned by water, snow or ice being upon or coming through the roof, skylight, trap door, stairs, walks or any other place upon or near the Premises, or otherwise, nor for any such damage or injury done or occasioned by the falling of any fixture, plaster, or stucco, nor for any damage or injury arising from any act, omission or negligence or co-tenants or of other persons, occupants of the same building or of adjoining or contiguous buildings or of owners of adjacent or contiguous property, or of Landlord’s agents or Landlord, all claims for any such damage or injury being hereby expressly waived by Tenants. Notwithstanding the foregoing, if any portion of the Premises unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT Page 15 of 31 A20.Page 464 of 975 9 A. USE OF PARTIALLY DAM AGED PREMISES: On damage or destruction by a casualty to the Premises, Tenants will continue to use them for the operation of its business to the extent practicable B. RIGHT TO TERMINATE ON DESTRUCTION OF TWO-THIRDS OF PREMISES: Either Party will have the right to terminate this Agreement if, the Premises is damaged by a casualty to an extent exceeding two-thirds of the reconstruction cost of the Premises as a whole. If such damage occurs, this termination will be affected by written notice to the other Party, delivered within 90 days of the damage. C. REPAIRS BY LANDLORD: If the Premises are damaged by a casualty before or after the start of the Agreement, then Landlord will immediately, on receipt of insurance proceeds paid in connection with casualty damage, but no later than sixty days after damage has occurred, proceed to repair the Property. Repairs will include any improvements made by Landlord or by Tenants with Landlord’s consent, on the same plan and design as existed immediately before the damage occurred, subject to those delays reasonably attributable to governmental restrictions or failure to obtain materials, labor or other causes, whether similar or dissimilar, beyond the control of Landlord. Materials used in repair will be as nearly like original materials as reasonably procured in regular channels of supply. Wherever cause beyond the power of the party affected causes delay, the period of delay will be added to the period in this lease for completion of the work, reconstruction or replacement. D. REDUCTION OF RENT DURING REPAIRS: If a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage No rent will be payable while the Premises is wholly unoccupied pending the repair of casualty damage. E. FIRE AND CASUALTY. If the Premises are entirely destroyed by fire or another act of God, and Landlord elects to not rebuild the Premises, then this Agreement shall be terminated effective as of the date of the casualty. SECTION 9. REPAIRS AND MAINTENANCE Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenants shall keep the interior, non-structural portions of the Premises in a clean condition, and in good repair, all according to the statutes and ordinances in such cases made and provided, and the directions of public officers thereunto duly authorized, all at Tenants’ own expense, and shall yield the same back to Landlord, upon the termination of this Agreement, whether such termination shall occur by expiration of the term, or in any other manner whatsoever, in the same condition of cleanliness and repair as at the date of the execution hereof, loss by fire and reasonable wear and tear excepted. Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenant shall make all necessary repairs and renewals upon Premises and replace broken fixtures with material of the same size and quality as that broken. If, however, the Premises shall not thus be kept in good repair and in a clean condition by Tenants, as aforesaid, Landlord may enter the same, or by Landlord’s agents, servants or employees, without such entering causing or constituting a termination of this Agreement or an interference with the possession of the Premises by Tenant s, and Landlord may replace the same in the same condition of repair and cleanliness as existed at the date of execution hereof, and Tenants agree to pay Landlord, in addition to the rent hereby Page 16 of 31 A20.Page 465 of 975 10 reserved, the expenses of Landlord in thus replacing the Premises in that condition. Tenants shall not cause or permit any waste, misuse or neglect of the water, or of the water, gas or electric fixtures. Tenants will also be in compliance with all laws and regulations during the entire term of this Agreement, except for repairs required of the Landlord to be made and damage occasioned by fire, hurricane or other causes as provided for in this Agreement. SECTION 10. UTILITIES Landlord agrees to pay before delinquency all charges for gas, water, heat, electricity, power and other similar charges incurred by Landlord or Tenants with respect to the Premises or the Property during the Term of this Agreement and Tenants’ occupancy of the Premises. SECTION 11. TAXES If applicable, Tenants will pay before delinquency all taxes levied on Tenants’ fixtures, equipment and personal property on the demised Premises, whether or not affixed to the real property. Landlord will pay all real estate taxes for the Property. SECTION 12. INSURANCE A. INSURANCE COMPANIES: It is agreed that any policies of insurance to be maintained by the respective parties will be obtained from good and solvent insurance companies. Only companies with an “A” Policyholder’s Rating with the Alfred Best Company will be acceptable. B. TENANT TO OBTAIN LIABILITY INSURANCE: Tenants agree that they will, at their expense, maintain a policy of insurance, written by responsible insurance carriers, approved by Landlord that will insure Tenants against liability for injury to or death of persons or damage to property occurring about the Premises. Landlord will be named as an additional insured. The liability under insurance will be at least $1 million for any one person injured or killed or any one occurrence, $2 million general aggregate coverage for any one accident, and $ 100,000.00 property damage. Tenants will obtain an endorsement and Certificate of Insurance naming the Landlord as an additional insured from Tenants’ carrier (during the term of the Lease, including Premises Improvement construction) and all contractors during the construction of the Premises Improvements and any other renovation or construction at the Premises. Annually, Tenant shall provide copies of the insurance policy and all endorsements thereto to Landlord. Tenant shall send the policy to the Law Department on or before January 1st of every year this Lease is in effect. If the Tenant fails to comply with this requirement, that shall constitute a default by Tenant. C. TENANTS TO OBTAIN WORKER’S COMPENSATION INSURANCE: Tenants agree to maintain employees’ Worker’s Compensation insurance required under Illinois law. D. TENANTS TO OBTAIN INSURANCE ON FIXTURES AND EQUIPMENT: The Tenants agree to maintain on all trade fixtures and personal property in the Premises, a policy of insurance approved by the Landlord of at least 90% of the insurable replacement value of all trade fixtures and personal property. Page 17 of 31 A20.Page 466 of 975 11 E. LANDLORD TO OBTAIN FIRE INSURANCE ON PREMISES: Landlord agrees to maintain during this Agreement, a policy of property insurance covering any peril generally included in the classification ISO Causes of Loss – Special Form (a “Special Form Policy”) and covering at least 80% of the full replacement cost of the Premises and Property (or Landlord may self-insure for such coverage). If permitted without additional charge, Landlord will cause to be endorsed on its property insurance, and any extended coverage policy or policies, the waiver of right of subrogation. Landlord hereby agrees to waive any claims against Tenant and its agents and employees to the extent the same could be covered by a Special Form Policy, regardless if the same is maintained by the City. F. TENANTS’ WAIVER OF CASUALTY INSURANCE PROCEEDS: If the Premises are damaged by fire or other casualty insured against, Tenants agree to claim no interest in any insurance settlement arising out of any loss where premiums are paid by Landlord, or where Landlord is named as sole beneficiary, and that it will sign all documents required by Landlord or the insurance company necessary in connection with the settlement of any loss. G. CONTROL OF INSURANCE PROCEEDS TO AVOID TAXABLE GAIN: If the Premises, including any improvements, were to be damaged in any manner, and the receipt of any insurance proceeds or other reimbursement for such damage would result in the realization of taxable gain for federal or state purposes, then the party to whom the gain would be taxed will have the right to take all action respecting proceeds or reimbursements necessary to enable party to comply with any regulations of the appropriate taxing authorities, so that the gain will not be recognized for tax purposes. Nothing here will be construed to entitle Landlord to delay any repairs to any part of the improvements in the event of damage. H. TENANTS’ FAILURE TO INSURE: Should Tenants fail to keep in effect and pay for insurance as required by this section, the Landlord may terminate this Lease immediately. SECTION 13. SUBLETTING; ASSIGNMENT The Tenants shall be allowed to sublet a portion of the Premises to another entity or individual(s) (“Sub-Tenant”) for a period of eighty nine (89) days or less in conformance with the original use stated in Section 5[A] and Tenants do not need the Lessor’s consent. If the Tenants seek to sublet a portion of the Premises to a Sub-Tenant for a period of time ninety (90) days or more, then the Tenants must have the written consent of the Landlord and such consent shall not be unreasonably withheld. For all subleases, the Tenants shall obtain a certificate of insurance from the Sub-Tenant prior to commencement of the sublease, naming the City of Evanston as an additional insured for the period of occupancy. If Tenant, or any one or more of the Tenants, if there be more than one, shall make an assignment for the benefit of creditors, or shall file for bankruptcy protection, Landlord may terminate this Agreement, and in such event Tenant shall at once pay Landlord a sum of money equal to the entire amount of rent reserved by this Agreement for the then unexpired portion of the term hereby created less the reasonable rental value (as defined in Section 17[G] below) of the Premises as liquidated damages. At Landlord’s option, should Landlord consent to any assignment or sublease of the demised Premises, Tenant shall nevertheless remain liable for all terms and conditions of this Agreement until the expiration of the Agreement term stated above. SECTION 14. SURRENDER OF PREMISES; HOLDING OVER Page 18 of 31 A20.Page 467 of 975 12 Tenants will, at the termination of this Lease, leave the Premises in as good condition as they are in at the time of entry by Tenants, except for reasonable use and wear, acts of God, or damage by casualty beyond the control of Tenants. On vacating, Tenants will leave the Premises clear of all rubbish and debris. If Tenants retain possession of the Premises or any part thereof after the termination of the term by lapse of time or otherwise, then Landlord may at its option within thirty days after termination of the term serve written notice upon Tenant s that such holding over constitutes the creation of a month to month tenancy, upon the terms of this Agreement. Tenants shall also pay to Landlord all damages sustained by Landlord resulting from retention of possession by Tenants. The provisions of this paragraph shall not constitute a waiver by Landlord of any right of re-entry as hereinafter set forth; nor shall receipt of any rent or any other act in apparent affirmation of tenancy operate as a waiver of the right to terminate this Agreement for a breach of any of the covenants herein. SECTION 15. INDEMNIFICATION AND LIENS A. LIENS AND ENCUMBRANCES: The Tenants will hold the Landlord harmless from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any work or activity of Tenants on the Premises. Tenant wills, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorney’s fees. Provided, however, in the event that Tenants contest any lien so filed in good faith and pursues an active defense of said lien, Tenants shall not be in default of this paragraph. However, in the event of any final judgment against Tenant s regarding such lien, Tenants agree to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. B. DISCHARGE OF LIEN: If Tenants fail to fully discharge any claim, lien, claim of lien, demand, charge, encumbrance, or litigation, or should proceedings be instituted for the foreclosure of any lien or encumbrance, and if judgment is rendered against Tenants either by a court of competent jurisdiction or by arbitration and Tenants still persists in non-payment of the same within the 60 days set forth above, Landlord will have the right at any time after expiration of the 60-day period, to pay the lien or encumbrance. All amounts so paid will be repaid by the Tenants on demand, together with interest at the rate of __10__% per year from the date of payment and shall be considered additional rent owed to Landlord by Tenants. C. INDEMNIFICATION OF LANDLORD: Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Landlord, or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenants shall protect, defend, indemnify and save Landlord and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Premises, which is not the result of Landlord’s negligence or willful misconduct, or (ii) any negligence or willful misconduct of Tenants, or their agents, employees or contractors. D. INDEMNIFICATION OF TENANTS. Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Tenants, or its agents, employees or contractors, or by the breach of this Lease by Tenant s, Landlord shall protect, defend, indemnify and save Tenants and their officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Common Facilities, which is not the result of Tenants’ negligence, or willful Page 19 of 31 A20.Page 468 of 975 13 misconduct or (ii) any negligence or willful misconduct of Landlord, or its agents, employees or contractors. SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS Tenants shall allow Landlord or any person authorized by Landlord reasonable access to the Premises during the Business Hours (as defined in Section 3[E]) for the purpose of examining or exhibiting the same, or to make any repairs or alterations thereof which Landlord may see fit to make (provided that Landlord cannot make voluntary alterations or modifications to the Premises without Tenant’s consent). If the Tenants do not exercise the Option to renew the Lease and/or will be vacating the Premises at or prior to the end of the Term, Tenants will also allow Landlord to have placed upon the Premises at all times notices of “For Sale” and/or “For Rent” and Tenants will not interfere with the same. SECTION 17. DEFAULT AND REMEDIES A. EVENT OF DEFAULT: Any one of the following events shall be deemed to be an event of default hereunder by Tenants subject to Tenants’ right to cure: 1. Tenants shall fail to pay any item of Base Rent at the time and place when and where due and does not cure such failure within five (5) business days after Rent is due; 2. Tenants shall fail to maintain the insurance coverage as set forth herein; 3. Tenants shall fail to comply with any term, provision, condition or covenant of this Lease, other than the payment of rent, and shall not cure, any such failure, within fifteen (15) days after written notice to the Tenants of such failure; 4. Tenants shall make a general assignment the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy; or B. OCCURRENCE OF AN EVENT: Upon the occurrence of any event of default, Landlord shall have the option to pursue any one or more of the following remedies subject to the laws of the State of Illinois and the Tenants’ right to cure: 1. Terminate this Lease, in which event Tenants shall immediately surrender the Premises to Landlord, but if Tenants fail to do so, Landlord may, without further notice and without prejudice to any other remedy Landlord may have for possession or arrearages in rent, or damages for breach of contract, enter upon the Premises and expel or remove and with or without notice of such election or any notice or demand whatsoever, this Agreement shall thereupon terminate and upon the termination of Tenants’ right of possession, as aforesaid, whether this Agreement be terminated or not, Tenants agree to surrender possession of the Premises immediately, without the receipt of any demand for rent, notice to quit or demand for possession of the Premises whatsoever and hereby grants to Landlord full and free license to enter into and upon the Premises or any part thereof, to take possession thereof with or (to the extent permitted by law) without process of law, and to expel and to remove Tenants or any other person who may be occupying the Premises or any part thereof, and Landlord may use such force in and about expelling and removing Tenants and other persons as may Page 20 of 31 A20.Page 469 of 975 14 reasonably be necessary, and Landlord may re-possess itself of the Premises, but such entry of the Premises shall not constitute a trespass or forcible entry or detainer, nor shall it cause a forfeiture of rents due by virtue thereof, nor a waiver of any covenant, agreement or promise in this Agreement contained to be performed by Tenant s. Tenants agree to indemnify Landlord for all loss and damage which Landlord may suffer by reason of such lease termination, whether through inability to re-let the Premises, or through decrease in Rent, or otherwise. 2. Landlord may recover from Tenants upon demand all of Landlord’s costs, charges and expenses, including the fees and costs of counsel, agents and others retained by Landlord which have been incurred by Landlord in enforcing Tenants’ obligations hereunder, subject to Landlord prevailing on its claims. 3. Pursuit of any of the foregoing remedies shall not preclude pursuit of any other remedy herein provided or available to Landlord at law or in equity, or constitute a forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord. C. REPOSSESSION OR RELETTING NOT A TERMINATION; LANDLORD’S RIGHT TO TERMINATE NOT FORFEITED: No repossession, operation or re-letting of the Premises or of fixtures and equipment will be construed as an election by Landlord to terminate this Agreement unless a written notice is given by the Landlord to the Tenants. The Landlord may terminate this Agreement if the Tenants remain in default (beyond any applicable notice and cure period). The acceptance of rent, whether in a single instance or repeatedly, after it falls due, or after knowledge of any breach hereof by Tenant s, or the giving or making of any notice or demand, whether according to any statutory provision or not, or any act or series of acts except written waiver, shall not be construed as a waiver of Landlord’s rights to act without notice or demand or of any other right hereby given Landlord, or as an election not to proceed under the provisions of this Agreement. D. TENANTS’ OBLIGATION TO PAY DEFICIENCIES: If rentals received by the Landlord from re-letting the Premises under the provisions of this section are insufficient to pay all expenses and amounts due, Tenants will pay any deficiencies to the Landlord on demand and be declared in default for failure to pay. E. LANDLORD’S RIGHT TO PERFORM TENANTS’ DUTIES AT TENANTS’ COST: If in Landlord’s judgment any default by Tenants will jeopardize the Premises or the rights of Landlord, Landlord may, without notice, elect to cure Tenants’ default and Tenants will reimburse Landlord, with interest, on 10-days’ notice by Landlord to Tenants. F. LANDLORD’S RIGHT TO TERMINATE AGREEMENT: If there is an event of default by Tenants as stated in Paragraph A of this section, Landlord may, without further notice, terminate this Agreement and all interest of Tenants and may take possession of the Premises by legal proceedings. G. LANDLORD’S RIGHT ON TERMINATION TO RECOVER AMOUNT EQUAL TO RENT RESERVED: If this Agreement is terminated by Landlord due to any event of default by Tenants, Landlord will be entitled to recover from Tenants, at termination, the excess, if any, of the rent reserved in this Agreement for the balance of the term ove r the reasonable rental value of the Premises for the same period. The “reasonable rental value” will be the amount of rental Landlord can obtain as rent for the balance of the term. Page 21 of 31 A20.Page 470 of 975 15 H. LANDLORD’S REMEDIES CUMULATIVE: All of the remedies given to Landlord in this Agreement or by law are cumulative, and the exercise of one remedy by the Landlord will not impair its right to exercise any other right or remedy. Landlord shall not look to the property or assets of any direct or indirect partner, member, manager, shareholder, director, officer, principal, employee or agent of Tenants in seeking either to enforce Tenants’ obligations under this Agreement or to satisfy a judgment for Tenants’ failure to perform such obligations; and none of such parties shall be personally liable for the performance of Tenants’ obligations under this Agreement. SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION A. NOYES CENTER TENANT’S ASSOCIATION: The Tenants acknowledge and agree that it has the right to be a member of the Noyes Center Tenant’s Association (the “Association”) formed by the tenants of the Property. The Association will provide advisory guidance and opinions to City staff on many issues, including, tenant responsibilities and duties with respect to the Property and its Common Area. The Association is structured to focus on certain tasks and advise the City on issues such as the following examples: (a) Provide answers to general questions about offerings by Noyes tenants and directions to studios; (b) Review requirements for community engagement of tenants as needed and make recommendations to the City for any additions or changes; (c) Review any subleases of tenants of ninety (90) days duration or more; (d) Review proposed annual operating budget for Center and proposed rental increases; (e) Review annual and five year capital improvement program for Center and make recommendations to City on spending priorities; and (f) Together with the Evanston Arts Council, review applications of new tenants at Noyes and make recommendations to City on spending priorities. B. COMMUNITY ENGAGEMENT: Tenants will develop reasonable set programs (e.g. donated tickets for certain events, community theater events [including use of theater or other portions of the Premises by other not-for-profit organizations, and scholarships) to be a steward for the arts in the community. By April 1, 2020, the Tenants will have an action plan developed to address its community engagement program and review its proposed program in consultation with the City Manager and the NCAC Association. If Tenants do not provide an action plan within the time period provided or provide the community engagement programs established between the parties, the Landlord shall send written notice of default, providing Tenants with fourteen (14) days to cure the default. The annual value of the Community Engagement provided by Tenants shall be not less than $1,876.72 for the period between January 1, 2020 through December 31, 2020 (“Minimum Community Engagement”). For purposes of calculating the Minimum Community Engagement annual value, each hour of service, inclusive of preparation time, is valued at forty dollars ($40.00) per hour. Additionally, the Minimum Community Engagement annual value may include the fair market value of goods and/or supplies provided in furtherance of the Tenant’s community engagement obligation. Any overage provided by Tenants above the Minimum Community Engagement level for either of the prior two (2) years can be applied as a credit to any deficiency for the current calendar year. If Tenants do not provide the Community Engagement by December 31, 2020 as required and does not cure the default within 15 days of written notice, then Tenants shall pay Landlord a fee equal to 15% of the twelve month’s rent outlined Section 3[A] ($1,876.72) less the value of the Community Engagement provided during the calendar year. SECTION 19. REMOVAL OF OTHER LIENS Page 22 of 31 A20.Page 471 of 975 16 In event any lien upon Landlord’s title results from any act or neglect of Tenants and Tenants fail to remove said lien within thirty (30) days after Landlor d’s notice to do so, Landlord may remove the lien by paying the full amount thereof or otherwise and without any investigation or contest of the validity thereof and Tenants shall pay Landlord upon request the amount paid out by Landlord in such behalf, including Landlord’s costs, expenses and attorney’s fees. If Tenants demonstrate to Landlord that Tenants are contesting the validity of said lien in good faith, then Landlord shall allow Tenants to so contest such lien until either Tenant either abandons such contest or a final verdict is reached in a court of competent jurisdiction. Any amount advanced on behalf of Tenants shall be paid to Landlord by Tenants within 30 days after such advancement is made together with interest at 9% per annum and such amount shall be considered additional rentals (including any overage provided in either of the two [2] immediately preceding years). SECTION 20. REMEDIES NOT EXCLUSIVE The obligation of Tenants to pay the rent reserved hereby during the balance of the term hereof, or during any extension hereof, shall not be deemed to be waived, released or terminated, by the service of any five-day notice, other notice to collect, demand for possession, or notice that the tenancy hereby created will be terminated on the date therein named, the institution of any action of forcible detainer or ejectment or any judgment for possession that may be rendered in such action, or any other act or acts resulting in the termination of Tenants’ right to possession of the Premises. The Landlord may collect and receive any rent due from Tenants and payment or receipt thereof shall not waive or affect any such notice, demand, suit or judgment, or in any manner whatsoever waive, affect, change, modify or alter any rights or remedies which Landlord may have by virtue hereof. SECTION 21. EXPENSES OF ENFORCEMENT Tenants, if Landlord is the prevailing party, shall pay upon demand all Landlord’s costs, charges and expenses, including attorney’s fees, agents fees and fees of others retained by Landlord, incurred in enforcing any of the obligations of Tenants under this Agreement, or in any litigation, negotiation or transaction in which Landlord shall, without Landlord’s fault become involved through or on account of any action or omission of Tenants regarding this Agreement. Landlord, if Tenants are the prevailing party, shall pay upon demand all Tenants’ costs, charges and expenses, incurred in enforcing any of the obligations of Landlord under this Agreement, or in any litigation, negotiation or transaction in which Tenant shall, without Tenants’ fault become involved through or on account of any action or omission of Landlord regarding this Agreement. SECTION 22. EMINENT DOMAIN A. MORE THAN 30 PERCENT TAKEN: If 30 percent or more of the Premises are taken for a public or quasi-public use, this Agreement will terminate as of the date of the physical taking, and the Parties will be released from all further liability. B. LESS THAN 30 PERCENT TAKEN: If the taking affects less than 30 percent of the Premises, the Landlord will, with reasonable diligence, proceed at Landlord’s expense to repair the Premises and place them in tenantable condition within 120 days after the date of the actual physical taking. However, if 25% percent or more of the Premises as a whole is taken, the Landlord may elect to terminate this Agreement, notwithstanding that less than 30 percent of Page 23 of 31 A20.Page 472 of 975 17 the Premises were taken. On termination, the parties will be released from all further liability under this Agreement. C. ABATEMENT OF RENT: During any repair, Tenants will be required to pay only that part of the fixed minimum monthly rental as the area of the tenantable Premises remaining during repairs bears to the entire area leased. On completion of repairs, the fixed minimum monthly rental will be adjusted in proportion to the repaired area, and Tenants will be required to pay the adjusted fixed minimum monthly rental in accordance this Agreement (attributable to the portion of the Premises taken) and the remainder of the fixed minimum monthly rental shall be forever waived and forgiven by Landlord. D. RIGHT TO CONDEMNATION AWARD: Any award made in any condemnation proceeding for the taking of any part of the Premises will be the sole property of Landlord, except that Tenants can make a claim for the unamortized portion of the cost incurred by Tenants for the Premises Improvements. SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION Except as expressly set forth in Section 25, Tenants will not be released from its obligation should their possession of the Premises be interfered with by adoption of any law, ordinance, resolution, regulation or act of any legal or governmental authority. Further, Tenant s will not be released by any order of abatement or judgment preventing use of the premises on the ground that the Premises or the business operated there constitutes a legally recognized nuisance. SECTION 24. PEACEFUL ENJOYMENT Landlord covenants and warrants that it is the owner of the Property and Premises, and that Tenants, on payment of rents and performance of the conditions, covenants, and agreements to be performed by it, may enjoy the Premises without interruption or disturbance. Landlord covenants, represents and warrants that there is no mortgage, deed of trust or similar encumbrance affecting the Property, as of the date hereof. SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS No waiver of any breach of any condition of this Agreement will be construed to be a waiver of any other breach of provision, covenant or condition. SECTION 26. AMENDMENTS TO BE IN WRITING This Agreement may be modified or amended only in writing signed by Landlord and Tenants. It may not be amended or modified by oral agreements between the Parties unless they are in writing duly executed by Landlord and Tenants. SECTION 27. PARTIES BOUND Every provision of this Agreement will bind the parties and their legal representatives. The term “legal representatives” is used in its broadest meaning and includes, in addition to assignees, every person, partnership, corporation or association succeeding to any interest in this Agreement. Every covenant, agreement and condition of this Agreement will be binding on Page 24 of 31 A20.Page 473 of 975 18 Tenant’s successors and assignees. Any sublease, concession or license agreement will be subject and subordinate to this Lease. SECTION 28. NOTICES All notices or demands that either party may need to serve under this Agreement may be served on the other party by mailing a copy by registered or certified mail to the following addresses for the parties (or at such other address as the applicable party may designate in a written notice to the other party): If to the City: with a copy to: City Manager Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 Fax: 847-448-8083 Fax: 847-448-8093 If to Tenants: Evanston Children’s Choir 927 Noyes Street Evanston, IL 60201 Service will be deemed complete at the time of the leaving of notice or within 2 days after mailing. In the event that it appears that Tenants are avoiding the service of any notice and is not present at the Premises for a period of more than 14 consecutive days, notices may be served by posting such notice upon the Premises. Notice shall than be deemed effective 5 days after such posting. SECTION 29. MISCELLANEOUS A. Provisions typed on this Agreement and all riders attached to this Agreement and signed by Landlord and Tenant are hereby made a part of this Agreement. B. Tenant shall keep and observe such reasonable rules and regulations now or hereafter required by Landlord, which may be necessary for the proper and orderly care of the building of which the Premises are a part. C. All covenants, promises, representations and agreements herein contained shall be binding upon, apply and inure to the benefit of Landlord and Tenants and their respective heirs, legal representatives, successors and assigns. D. The rights and remedies hereby created are cumulative and the use of one remedy shall not be taken to excuse or waive the right to the use of another. E. The words “Landlord” and “Tenant” wherever used in this Agreement shall be construed to mean Landlords or Tenants in all cases where there is more than one Landlord or Tenant herein; and the necessary grammatical changes shall be assumed in each case as though full expressed. Page 25 of 31 A20.Page 474 of 975 19 F. This Agreement and any written and signed Amendments and/or Riders hereto shall constitute the entire agreement between the parties, and any oral representations made by one party to the other are considered merged herein. G. In all cases where Landlord’s consent is required, Landlord’s consent shall not be unreasonably withheld. H. This Agreement may be executed in multiple copies, each of which shall constitute an original. SECTION 30. VENUE AND JURISDICTION The Parties agree the this Agreement shall be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes shall be in the Circuit Court of Cook County, Illinois. SECTION 31. FORCE MAJEURE Other than for Landlord’s and Tenants obligations under this Lease that can be performed by the payment of money, whenever a period of time is herein prescribed for action to be taken by either party hereto, such time period will be extended by a period equal to the period of any delays in performance by the applicable party due to any of the following events (“Force Majeure”): (i) Acts of God, (ii) strike or other such labor difficulties not specific to any labor issue existing only at the Property, (iii) extraordinary weather conditions greatly exceeding norms for the greater metropolitan area where the Premises located, (iv) extraordinary scarcity of or industry-wide inability to obtain supplies, parts or employees to furnish such services, or (v) or any cause whatsoever beyond a party’s control. For purposes of this Section 31, a cause or event shall not be deemed to be beyond a party's control, if it is within the control of such party's agents, employees or contractors. Page 26 of 31 A20.Page 475 of 975 20 IN WITNESS WHEREOF, both of said Landlord and Tenants caused this Agreement to be executed as of the date signed by the Landlord. Landlord: THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: __________________________________ Date: ____________________ Its: Interim City Manager, Erika Storlie Tenant: EVANSTON CHILDREN’S CHOIR By: _________________________________ Its: _________________________________ Page 27 of 31 A20.Page 476 of 975 21 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY PARCEL 1: BLOCK 1 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART EAST OF THE CENTER LINE OF RIDGE AVENUE OF THE SOUTH ½ OF THE NORTH ½ OF THE SOUTH WEST ¼, AND THAT PART BETWEEN THE WEST LINE OF BLOCK 92 OF THE VILLAGE OF EVANSTON AND THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD OF THE NORTH ½ OF THE NORTH ½ OF THE SOUTH ½ OF THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 2: LOTS 12 TO 21, BOTH INCLUSIVE, IN BLOCK 2 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID TAIT’S SUBDIVISION RECORDED MARCH 8, 1906, AS DOCUMENT NUMBER 3829417, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 12 IN BLOCK 2 IN TAIT’S SUBDIVISION, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 3: LOTS 1, 2, 3 AND 4 IN BLOCK 1 IN A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF LOT 1 AND NORTH OF THE LOTS 2, 3 AND 4 IN SAID BLOCK 1, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 4: LOTS 1, 2, 3, 4 AND THE EAST 19 FEET OF LOT 5 IN BLOCK 2 IN A BURROUGHS’ ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID SUBDIVISION RECORDED APRIL 15, 1893, AS DOCUMENT NUMBER 1850049; TOGETHER W ITH THE VACATED 16 FOOT ALLEY LYING EAST OF THE EAST LINE OF LOT 5 AND WEST OF THE WEST LINE OF SAID LOTS 1, 2, 3 AND 4 IN SAID BLOCK 2, ALSO TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 4 IN BLOCK 2, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 5: THAT PART OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: Page 28 of 31 A20.Page 477 of 975 22 COMMENCING AT A POINT ON THE NORTH LINE OF NOYES STREET, WHICH IS 323.8 FEET EAST OF THE INTERSECTION OF SAID NORTH LINE OF NOYES STREET WITH THE CENTER LINE OF RIDGE AVENUE; THEN CONTINUING EAST ALONG THE NORTH LINE OF NOYES STREET, 125 FEET; THENCE NORTH 115.5 FEET TO THE SOUTH LINE OF LAND FORMERLY OWNED AND OCCUPIED BY ALONZO BURROUGHS, BEING NOW THE SOUTH LINE OF A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION, AFORESAID; THENCE WEST ALONG THE LAST DESCRIBED LINE, 125 FEET TO THE EAST LINE OF THE WEST ½ OF SAID LOT 16 (BEING ALSO THE EAST LINE OF FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF THE LOT 16 IN ASSESSOR’S DIVISION, AFORESAID): THENCE SOUTH ALONG THE LAST DESCRIBED LINE, 115.5 FEET TO THE PLACE OF BEGINNING, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 6: LOTS 3 AND 4 IN FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 7: ALL THAT PART OF VACATED ERVIN COURT LYING SOUTH OF THE SOUTH LINE OF COLFAX STREET AND NORTH OF THE NORTH LINE OF NOYES STREET, SAID ERVIN COURT HAVING BEEN VACATED BY CITY OF EVANSTON ORDINANCE DATED NOVEMBER 23, 1931, AND RECORDED MARCH 23, 1932, AS DOCUMENT NUMBER 11063489, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Real property address: 927 Noyes, Evanston, Illinois 60201 PIN:11-07-114-027-0000 Page 29 of 31 A20.Page 478 of 975 EXHIBIT B NOYES CULTURAL ARTS CENTER PROPERTY FEES SCHEDULE Page 30 of 31 A20.Page 479 of 975 Exhibit B January 1, 2020 FY 2019 FEE DESCRIPTION A/C & AIR HANDLING UNITS $93.73 Monthly fee for studios ranging between 1-500 sq. ft. $125.66 Monthly fee for studios ranging over 500 and up to 1,000 sq. ft. $156.56 Monthly fee for studios ranging over 1,000 and up to 2000 sq. ft. $186.43 Monthly fee for studios over 2,000 sq. ft. KEYS $5.00 First two (2) keys to all Leased spaces with a Lessor installed lock included NOYES GALLERIES $60.00 Hourly rate for residents, 60201 & 60202 $100.00 Hourly rate for non-residents STAFF & UTILITY FEE $66.00 Additional Hourly rate for all users if Bldg. is occupied other than normal Bldg. hours. STUDIO #106*$20.00 Tenant rate/hourly for activities relative to lease $50.00 Evanston Resident Rates, 60201 & 60202 $60.00 Non-Resident Rates SQUARE FOOT $12.76 Basement RATE $16.88 1st Floor $15.00 2nd Floor OBSERVED HOLIDAYS 2020 • New Year's Day, Wednesday January 1, 2020 • New Year's Day Observed, Thursday January 2, 2020 • Dr. Martin Luther King, Jr.'s Birthday, Monday January 20, 2020 • Memorial Day, Monday May 25, 2020 • Fourth of July Observed, Friday July 3, 2020 • Labor Day, Monday, September 7, 2020 • Wednesday, November 25, 2020, building closes at 3:00pm • Thanksgiving Day, Thursday, November 26, 2020 • Friday After Thanksgiving, Friday, November 27, 2020 • Christmas Eve, Thursday December 24, 2020 • Christmas Day, Friday December 25, 2020 • New Year's Eve, Thursday December 31, 2020 close at 3:00pm • New Year's Day, Friday January 1, 2021 LESSEE: ______________DATE:___________ Page 31 of 31A20.Page 480 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Luke Stowe, Interim Administrative Services Director CC: Mark Varner, GIS Analyst Subject: Resolution 131-R-19 Reauthorizing the City of Evanston to Enter Into An Agreement with the Cook County Assessor’s Office for Access to a Geographic Information System Date: December 9, 2019 Recommended Action: Staff recommends City Council adoption of Resolution 131 -R-19, authorizing the City Manager to sign an agreement with the Cook County Assessor’s Office for access to GIS (Geographic Information System) data. Council Action: For Action Summary: Information Technology receives an annual update of the Cook County Assessor’s database along with other GIS data such as parcels, digital photographs of properties, and aerial photography. This data is used to augment the City’s GIS database and shows up in many of the web mapping applications as well as internal enterprise systems. The Assessor’s Office requires a Resolution along with a signed agreement. Attachments: Resolution 131-R-19 Authorizing Data sharing agreement with Cook County Assessor A21.Page 481 of 975 11/20/19 131-R-19 A RESOLUTION Reauthorizing the City of Evanston to Enter Into An Agreement with the Cook County Assessor’s Office for Access to a Geographic Information System WHEREAS, the City of Evanston (“City”) has actively utilized a Geographic Information System (“GIS”) since 1995; and WHEREAS, access to GIS information facilitates efficient operation of City services, thereby helping to provide improved customer service to City residents; and WHEREAS, the Cook County Assessor’s Office has a GIS database it will make available to the City at no charge; and WHEREAS, cooperation between and among governmental agencies and entities through intergovernmental agreements is authorized and encouraged by Article VII, Section 10 of the Illinois Constitution of 1970 and by the “Intergovernmental Cooperation Act,” 5 ILCS 220/1 et seq.; and WHEREAS, the City and Cook County Assessor’s Office have negotiated an Intergovernmental Agreement attached hereto as Exhibit A and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The Interim City Manager is hereby authorized to sign, and the City Clerk hereby authorized to attest, the Intergovernmental Agreement Page 2 of 9 A21.Page 482 of 975 131-R-19 ~2~ (“Agreement”) between the City and the Cook County Assessor’s Office, attached hereto as Exhibit 1 and incorporated herein by reference. SECTION 2: The Interim City Manager is hereby authorized and directed to negotiate any additional conditions of the Agreement as he may determine to be in the best interests of the City. SECTION 3: Resolution 131-R-19 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Adopted: __________________, 2019 Approved as to form: ______________________________ Michelle Masoncup, Corporation Counsel Page 3 of 9 A21.Page 483 of 975 131-R-19 ~3~ EXHIBIT 1 Intergovernmental Agreement Between the City and the Cook County Assessor’s Office Page 4 of 9 A21.Page 484 of 975 Form Revised 12/6/2010 1 NOT-FOR-PROFIT DATABASE SUBSCRIPTION AGREEMENT This DATABASE SUBSCRIPTION AGREEMENT (this “Agreement”) is entered into as of the ____ day of ____________, 20____, by and between______________(name of organization), by and through _______________________________(signatory for organization), (a Municipality and Non-Commercial User (the “User”) and THE COOK COUNTY ASSESSOR’S OFFICE (the “CCAO”). WITNESSETH: WHEREAS, the CCAO has developed a database which contains data (the “Data”) which it makes available on the internet and also makes available in compiled form (the “Database”) for a fee, as permitted by law; and WHEREAS, user is an not-for-profit institution which conducts research in the area of real estate; and WHEREAS, the User has requested access to and license to use certain portions of the Database for the consideration and on the terms set forth below, and the CCAO has agreed to provide the Database subject to the terms and representations set forth below. WHEREAS, the CCAO in the spirit of cooperation desires to make the Database available to the User, without charge to use in performing duties necessary to achieve its not-for-profit purpose; and WHEREAS, the User acknowledges and agrees that access to the Database and/or Assessor Data is conditioned upon the agreement that access is provided as set forth in this Agreement solely for use in performing the not-for-profit functions of the User, and that any other use, alteration, sale, dissemination, lease or transfer of the Database and/or Assessor Data by the User, or by any employee or agent of same, without written consent of the CCAO is strictly prohibited, and shall be deemed to warrant immediate termination of this Agreement, as well as entitle the CCAO to pursue any other remedies to which it is entitled. NOW, THEREFORE, in consideration of the mutual promises and covenants and the terms and conditions hereinafter set forth, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: SECTION 1. INCORPORATION OF RECITALS. The foregoing recitals are incorporated into and made a part of this Agreement as if fully set forth herein. SECTION 2. STATEMENT OF NOT-FOR-PROFIT PURPOSES; RESTRICTIONS ON USE. For purposes of this Agreement, the User represents and warrants as its not-for-profit purpose for access to the Database and Assessor Data as stated in Exhibit A and incorporated herein. The User agrees that access to the Database and/or Assessor Data is conditioned upon and provided as set forth in this Agreement solely for its use in performing its not-for-profit purposes (as described above). Any other use of the Database or Assessor Data, without express written consent of the CCAO, is strictly prohibited, including the display, sale, transfer, lease, dissemination or lease of the Database or Assessor Data in any location or manner in its current form, derivative or altered form, or otherwise. Any such prohibited use shall be deemed to be a breach which warrants immediate termination of this Agreement, as well as entitle the CCAO to pursue any other remedies to which it is entitled. This Section shall survive the termination of this Agreement. Page 5 of 9 A21.Page 485 of 975 Form Revised 12/6/2010 2 SECTION 3. SUBSCRIPTION AND LICENSE TO DATABASE. Subject to the terms set forth in this Agreement, the CCAO hereby grants to the User a non-exclusive, non- transferable and limited license to use and access to the Database through one or more IP addresses designated by the CCAO. The User is authorized to download the Database, manipulate the data and use it internally. However, the CCAO is furnishing the Database with all rights reserved and the User acknowledges that the title, copyright and all other rights to the Database remain with the CCAO and/or Cook County. Neither the User nor any Authorized User (as defined below) shall have any right, title or interest in the Database. Except as provided above, neither the User nor any Authorized User shall copy, reproduce, duplicate, publish, disclose, distribute, license, sub-license, relicense, use as the basis for a derivative database, assign, release, transfer, sell or otherwise make the Database available to any other organization or person in any form or manner whatsoever. The CCAO reserves the right to withdraw from the Database any item or part of an item for which it no longer retains ownership rights or which it has reasonable grounds to believe infringes copyright or is unlawful or otherwise objectionable or for which the CCAO reasonably believes that the User has failed to adequately protect the CCAO’s or Cook County’s title, copyright and other rights. SECTION 4. NOT-FOR PROFIT USERS AND AUTHORIZED USERS. _______________________________(name of organization), by and through _______________________________(signatory for organization)is a Not-for-Profit User that wishes to access the Database. Authorized Users include employees of the Not-For-Profit User who, in compliance with this agreement, have been issued passwords and sign on identification numbers. This Not-For-Profit User may permit only Authorized Users to access the Database and the Data. For purposes of this Agreement, Authorized Users shall mean only __________________________________ and no other persons whatsoever. This Agreement permits access to the Database by the Not-For-Profit’s Authorized Users only and shall not extend to any subsidiary or affiliated entity. Each Authorized User shall be responsible for maintaining the secrecy of usernames and passwords. Each Authorized User agrees to notify the CCAO if a username has been compromised. SECTION 5. FEES. The annual fee shall be waived for the User and its Authorized Users. SECTION 6. SUBSCRIPTION PERIOD. The subscription period, license and rights granted to the User by this Agreement shall be in effect for a period of twelve (12) months from the date of this Agreement. Notwithstanding the foregoing, this agreement may be terminated by the CCAO at any time and without prior notice. If the User breaches any provision of this Agreement, in addition to any other rights or remedies it may be entitled to, the CCAO may suspend access under this Agreement, without prior notice. Page 6 of 9 A21.Page 486 of 975 Form Revised 12/6/2010 3 SECTION 7. DISCLAIMER OF WARRANTIES. The Data is provided “as is” without any warranty or representation whatsoever, including any representation as to accuracy, timeliness, completeness, non-infringement, copyright or trademark rights or disclosure of confidential information. All burdens, including any burden for determining accuracy, completeness, timeliness, merchantability and fitness for or the appropriateness for use rests solely on the User. The CCAO and Cook County make no warranties, express or implied, with respect to the Database or any component thereof. There is no warranty to update any of the information provided hereunder. THE CCAO AND COOK COUNTY EXPRESSLY DISCLAIM ANY AND ALL REPRESENTATIONS OR WARRANTIES (EXPRESS OR IMPLIED, ORAL OR WRITTEN) RELATING TO DATABASE, INCLUDING BUT NOT LIMITED TO ANY AND ALL WARRANTIES (EXPRESS OR IMPLIED) OF QUALITY, PERFORMANCE, ACCURACY, COMPLETENESS, MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. The User acknowledges and accepts responsibility for all use of the Database or any component thereof and recognizes that the Data my contain inaccuracies and is dynamic and in a constant state of maintenance, correction and update which will result in changes during the term of this Agreement. SECTION 8. RELEASE OF LIABILITY. THE USER EXPRESSLY AGREES THAT NO MEMBER, OFFICIAL, EMPLOYEE, REPRESENTATIVE OR AGENT OF THE CCAO OR COOK COUNTY, OR THEIR RESPECTIVE SUCCESSORS, HEIRS OR ASSIGNS, SHALL BE LIABLE, WHETHER INDIVIDUALLY OR PERSONALLY OR OTHERWISE, TO THE USER OR ANY OTHER PERSON OR ENTITY, OR THEIR RESPECTIVE SUCCESSORS, HEIRS OR ASSIGNS, FOR ANY LOSS OR CLAIM, INCLUDING BUT NOT LIMITED TO ANY DIRECT, SPECIAL, INDIRECT, INCIDENTAL, EXEMPLARY OR CONSEQUENTIAL DAMAGES RESULTING FROM THE USER’S USE OF OR INABILITY TO ACCESS OR USE THE DATABASE OR ANY COMPENENT THEREOF OR ANY INACCURACY OF THE DATA. SECTION 9. USER INDEMNIFICATION. The User agrees to indemnify and hold the CCAO, the County and its Commissioners, officers, agents servants and employees and their respective heirs, successors and assigns, harmless from any and all claims, suits, losses, liabilities, costs and expenses, including attorneys’ fees, which arise directly or indirectly out of or in connection with the User’s use of the Database, or which result from any violation of the provisions of this Agreement. The provisions of this Section shall survive the termination of this Agreement. SECTION 10. APPLICABLE LAW. This Agreement shall be interpreted and construed in accordance with, and governed by, the laws of the State of Illinois, excluding any such laws that might direct the application of the laws of another jurisdiction. Venue shall be in a court of competent jurisdiction located within the County of Cook, Illinois. The CCAO and the User each acknowledge the existence of state and other applicable law which may impose responsibilities upon either or both of them regarding real estate taxation and other governmental functions. No part of this Agreement has the effect of or is intended to impact any applicable legal duty of either party under existing law, especially the Illinois Property Tax Code, 35 ILCS 200/1 et seq. Page 7 of 9 A21.Page 487 of 975 Form Revised 12/6/2010 4 SECTION 11. MISCELLANEOUS. (a) This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements, understandings, negotiations and discussions, whether oral or written, in relation to the matters dealt with herein. There are no representations, warranties, collateral agreements or conditions to this Agreement, except as expressly stated in this Agreement. (b) The section headings are for reference and information purposes only, and shall not affect in any way the meaning or interpretation of this Agreement. References to singular shall include the plural and to plural shall include the singular. References to a person shall include a corporate or government body. Words such as “including” and similar expressions shall not be read as words of limitation. (c) The CCAO and/or Cook County shall not be liable or deemed in default for any delays or failure in performance resulting directly or indirectly from any cause or circumstances beyond their reasonable control, including acts of God, war, embargoes, fire, flood, accidents, strikes, shortages of transportation facilities, telecommunications facilities or software programs. In the event of default by the CCAO and/or the County, damages shall be limited to the fees paid by the User hereunder. (d) If any term or condition hereof is found by a court or administrative body to be invalid or unenforceable, the remaining terms and conditions hereof shall remain in full force to the maximum extent of the law. (e) This Agreement shall not be assignable by the User, directly or indirectly, without the prior written consent of the CCAO. * * * * * * * * IN WITNESS WHEREOF, the parties have executed this Agreement by their respective authorized representatives as of the date first written above. COOK COUNTY ASSESSOR’S OFFICE ____________________________ ___________________________________ Chief Deputy Assessor Title Cook County Assessor’s Office Telephone Number E-Mail ____________________________________ Title Telephone Number E-Mail ____________________________________ Title Telephone Number E-Mail Page 8 of 9 A21.Page 488 of 975 Form Revised 12/6/2010 5 Exhibit A Statement Of Not-For-Profit Purpose Insert statement here (purpose of study etc.) The signator(s) shall: 1. Treat the un-aggregated CCAO data as confidential and will not publish, sell or use the data for solicitation/commercial purposes; 2. Not distribute or otherwise cause the un-aggregated CCAO data to be published and/or disclosed in whole or in part; 3. Not use, modify, copy, distribute, publish or otherwise disclose the aggregated or un-aggregated CCAO data for any purpose other than for the purpose stated herein; and 4. Make available, without charge, any publications and/or reports generated from the data to the CCAO. Page 9 of 9 A21.Page 489 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Luke Stowe, Interim Administrative Services Director CC: Michael Rivera, Interim Parking Manager Subject: Resolution 132-R-19, Amendment to the Commercial Lease of City- Owned Real Property Located at 1804 Maple Avenue Date: December 9, 2019 Recommended Action: Staff recommends City Council adoption of Resolution 132 -R-19, authorizing the City Manager to execute a second amendment to the lease of City owned property at 1804 Maple Avenue, to bring the lease terms in line with the new regulations (The Cannabis Regulation and Tax Act, HB 1438) for recreational use from licensed dispensaries, and to change the Tenant’s party, PharmaCann LLC, to a related entity, MME Evanston Retail, LLC. Council Action: For Action Summary: On April 27, 2019, the City Council adopted Ordinance 40-O-15 approving a lease agreement with a medical cannabis dispensary, PharmaCann LLC, an Illinois limited liability company at 1804 Maple Avenue, commonly known as Maple Avenue Garage. On June 25, 2019, Gov. J.B. Pritzker, signed HB 1438 – The Cannabis Regulation and Tax Act, that states starting January 1, 2020, adults over 21 years of age will be able to legally purchase cannabis for recreational use from licensed dispensaries. The lease requires an amendment to bring the terms in line with the new regulations. PharmaCann has created an entity called “MME Evanston Retail LLC.” The entity’s operating agreement lists PharmaCann as the managing member. PharmaCann and affiliates own 100% of MME Evanston Retail LLC’s membership units to date. PharmaCann is looking to transfer its ownership and control to another company in the near future, and by switching the lease to the new holding company no further action will be needed by City Council to continue operation after the transfer. However, staff anticipates that it will request City Council approval of a Resolution authorizing a new lease for the expansion/move into the old Enterprise Rent-A-Car space at Maple Avenue Garage sometime next year. A22.Page 490 of 975 Legislative History: Ordinance 40-O-15, Lease with PharmaCann approved April 27, 2015. Resolution 75 -R-17, First Amendment approved September 25, 2017. Attachments: Resolution 132-R-19 Amendment to Lease Agreement 1804 Maple Page 2 of 9 A22.Page 491 of 975 11/19/2019 132-R-19 A RESOLUTION Authorizing the City Manager to Execute an Amendment to the Commercial Lease of City-Owned Real Property Located at 1804 Maple Avenue WHEREAS, the City of Evanston owns certain real property located at 1800 Maple Avenue, Evanston, Illinois 60201, which is the public parking facility commonly known as the “Maple Avenue Garage” (the “Property”) and the City leases commercial space on the first level of the building at 1804 Maple Avenue (the “Premises”); and WHEREAS, on April 27, 2019, the City Council adopted Ordinance 40-O- 15 approving a lease agreement with a medical cannabis dispensary to locate at the Premises, Pharmacann LLC, an Illinois limited liability company; and WHEREAS, on June 25, 2019, Gov. J.B. Pritzker, signed HB 1438 – The Cannabis Regulation and Tax Act, that states starting January 1, 2020, adults over 21 years of age will be able to legally purchase cannabis for recreational use from licensed dispensaries; and WHEREAS, the lease requires an amendment to bring the lease terms in line with the new regulations, specifically with regards to the “Use of Premises”; and WHEREAS, additionally, the lease must be amended to change the party to a related entity, MME Evanston Retail LLC, an Illinois limited liability company. PharmaCann has created an entity called "MME Evanston Retail LLC." That entity's Page 3 of 9 A22.Page 492 of 975 132-R-19 ~2~ operating agreement lists PharmaCann as the managing member. PharmaCann and affiliates own 100% of MME Evanston Retail LLC's membership un its to date; and WHEREAS, the City Council has determined that it is in the best interests of the City of Evanston to negotiate and execute the attached second amendment to the lease by and between the City, as Landlord, and MME Evanston Retail LLC, as the Tenant, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to execute a Second Amendment to Lease Agreement (“Amendment”) with MME Evanston Retail LLC, attached hereto and incorporated by reference as Exhibit “1”. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions of the Amendment that may determined to be in the best interests of the City. SECTION 3: This Resolution 132-R-19 shall be in full force and effect from and after its passage and approval in the manner provided by law. ________________________________ Stephen H. Hagerty, Mayor Attest: Approved as to form: ___________________________ ________________________________ Devon Reid, City Clerk Michelle L. Masoncup, Corporation Counsel Adopted: __________________, 2019 Page 4 of 9 A22.Page 493 of 975 132-R-19 ~3~ EXHIBIT 1 LEASE AMENDMENT Page 5 of 9 A22.Page 494 of 975 1 SECOND AMENDMENT TO LEASE AGREEMENT THIS SECOND AMENDMENT to the LEASE AGREEMENT (this "Second Amendment") is made as of the ______ day of December 2019, by and between CITY OF EVANSTON (hereinafter referred to as “Landlord”) and MME EVANSTON RETAIL LLC, an Illinois limited liability company d/b/a “VeriLife” (hereinafter referred to as "Tenant"). The Landlord and Tenant shall be referred to collectively as the “Parties”. WITNESSETH WHEREAS, Landlord and Tenant, as permitted assignee of PharmaCann LLC, entered into that certain Lease Agreement dated May 1, 2015 (the "Agreement") (the terms and conditions of which are incorporated herein as Exhibit “A”) for the real property and premises located at 1800 Maple Avenue, Evanston, Illinois 60201, which is the public parking facility commonly known as the “Maple Avenue Garage” (the "Real Estate"). The Real Estate contains three units on the ground level and Landlord leases one of these units to Tenant, which is approximately 2,400 square feet of land with the common address of 1804 Maple Avenue; and WHEREAS, the Landlord and Tenant seek to amend Section 6 “Use of Premises” to address recent changes in the law surrounding sales of cannabis; WHEREAS, the Cannabis Regulation and Tax Act, Public Act 101-27 (the “Act”), was signed into law and went into effect on June 25, 2019 which permits the sale of adult use cannabis to individuals over the age of 21; and WHEREAS, under the Act, current dispensaries licensed by the State of Illinois to sell medical cannabis can sell recreational cannabis, provided the municipality permits said use; and WHEREAS, the City of Evanston enacted zoning regulations through Ordinance 126-O- 19 to pemit dispensaries if a special use is granted by the City of Evanston in conformance with the zoning process and meets other restrictions set forth in the new Code language; and WHEREAS, Tenant applied for a special use to operate a dispensary in conformance with the amended Zoning Code, the City Council approved the special use application by Ordinance 173-O-19; and WHEREAS, Following approval of the special use application, Landlord and Tenant desire to modify certain terms of the Agreement with respect to the Permitted Use, subject to the terms, covenants and conditions of this Second Amendment. NOW THEREFORE, in consideration of the mutual observance of the covenants, conditions and promises set forth below and in consideration of the amendment to the lease agreement, of TEN DOLLARS ($10.00) and for additional consideration, the receipt and sufficiency of which are hereby mutually acknowledged, the parties agree as follows: Page 6 of 9 A22.Page 495 of 975 2 I. AGREEMENT IN FULL FORCE AND EFFECT; DEFINITIONS The Parties acknowledge and agree that this Second Amendment shall supercede, control and be deemed to modify the terms of the Agreement. In the event of any conflict between the terms and conditions of this Second Amendment and the terms of the Agreement, the parties unconditionally agree that the terms and conditions of this Second Amendment shall supercede, prevail and dictate. Any term or condition of the Agreement not addressed within this Second Amendment shall remain in full force and effect. The above-referenced recitals are incorporated herein. II. USE OF PREMISES The parties agree that Section 6 of the Agreement is hereby amended by replacing Section 6 with the following text: a. Permitted Use. Tenant shall have the right, subject to applicable Federal, State and local laws and the terms of this Lease, to use the Premises for the following purpose(s): to run a commercial cannabis dispensary, as defined in the Medical Cannabis Act, and selling medical cannabis, medical cannabis-infused products, associated cannabis devices, and business related functions to run the dispensary organization, as defined in the Medical Cannabis Act (herein collectively “Permitted Use”). Any violations of the restrictions contained within the Medical Cannabis Act or any violation of the Rules implementing the Medical Cannabis Act, or violations of the Illinois Cannabis Regulation and Tax Act, 410 ILCS 705/1 et seq., is considered a default of this Lease and subject to the cure provisions contained in Section 18. Nottwithstanding the foregoing language, any use of the Premises by Tenant contrary to the Controlled Substances Act shall not be deemed a violation of the Permitted Use. b. Tenant Exclusive Use of Premises. Landlord covenants and agrees that it has no rights to use, modify, alter or lease any portion of the Premises other than as expressly provided in this Lease. c. No Continuous Operation. Provided Tenant is open for business for at least one (1) day to the general public for the Permitted Use provided herein, anything contained in this Lease, express or implied, to the contrary notwithstanding, Tenant shall be under no duty or obligation, either express or implied to thereafter continuously conduct its business in the Premises and any such failure shall not, in any way, be deemed an event of default under this Lease, nor shall such a failure otherwise entitle Landlord to commence or to maintain any action, suit, or proceeding, whether at law or in equity, relating in any way to Tenant’s failure to continuously conduct its business in the Premises; provided, however that Tenant shall otherwise perform and obey the other covenants and agreements contained in this Lease on the part of Tenant to be performed, including the payment of all Fixed Minimum Rent, Additional Rent and any other charges due hereunder. In the event Tenant has ceased operating its business for a continuous period of one hundred eighty (180) days, Landlord shall have the right, to be exercised by giving Tenant sixty (60) days written notice, to recapture the Premises and, upon such recapture, this Lease shall terminate and neither party shall be further obligated hereunder, except to the extent any such obligation hereunder is expressly specified herein to survive the termination of this Lease. Page 7 of 9 A22.Page 496 of 975 3 III. COUNTERPARTS This Second Amendment may be executed in several counterparts, each of which shall be deemed an original, and all of which shall constitute but one and the same instrument. For purposes of this First Amendment, facsimile and scanned signatures shall be considered the same as original signatures and shall be treated as valid and binding upon the parties hereto, provided, however, the parties shall exchange original signature pages as reasonably promptly following execution hereof. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed the day and year first above written. LANDLORD : TENANT: CITY OF EVANSTON MME EVANSTON RETAIL LLC By: By:________________________________ Print Name:________________________ Print Name: _________________________ Its: Its: ________________________________ Page 8 of 9 A22.Page 497 of 975 EXHIBIT “A” LEASE AGREEMENT Page 9 of 9 A22.Page 498 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Luke Stowe, Interim Administrative Services Director CC: Michael Rivera, Interim Parking Manager Subject: Resolution 134-R-19, Six Month Lease Agreement with GTC Main Street, Inc. for Space in the City of Evanston Parking Lot 15, and Resolution 135-R-19, Six Month Lease Agreement with 706 Main Street, LLC for Space in the City of Evanston Parking Lot 15 Date: December 9, 2019 Recommended Action: Staff recommends City Council adoption of Resolutions 134 -R-19 and 135-R-19, authorizing the City Manager to enter into a six-month lease with GTC Main Street and 706 Main Street, LLC, respectively, for space in City of Evanston Parking Lot 15. Funding Source: The portion of revenue from Parking Meter Revenue (Accounts 505.19.7005.53250 and 53251) and Space (Lot) Rentals (Account 505.19.7005.53385) to be made as rent payment for Fund Parking the from be will premises the - Se (Account Agreements rvice 505.19.7005.62509). Council Action: For Action Summary: The original lease, approved in 2010, designates that the City shall pay portions of the Real Estate Tax Bill for the properties as it rent for use of the premises as follows: • GTC Main Street, Inc. properties: 41% of Property Index Number 11-19-303-606-0000, 39% of Property Index Number 11-19-303-707-0000, and 100% of Property Tax Number 11-19-303-034-0000 • 706 Main Street Properties: 31% of Property Tax Number 11-19-303-008-000 and 85% of Property Tax Number 11-19-303-035-0000 A23.Page 499 of 975 The lease expires at the end of 2019. Upon review of the lease, staff has determined that it is no longer financially responsible for the City to renew the same terms. Staff is looking to remove itself from the operation of this lot, but agreed to a short term solution to help the owners have time to find alternative operations. The new lease removes payment of the Tax, but offers 15% of the revenue received from hourly parking and monthly permit holders in Lot 15. Staff will also continue to maintain and plow the lot. Attachments: 134-R-19 Authorizing Lease Agreement at Lot 15 - GTC 135-R-19 Authorizing Lease Agreement at Lot 15 - 706 Main Page 2 of 16 A23.Page 500 of 975 11/26/2019 134-R-19 A RESOLUTION Authorizing the City Manager to Enter into a Six Month Lease Agreement with GTC Main Street, Inc. for Space in City of Evanston Parking Lot 15 WHEREAS, GTC Main Street, Inc. (“GTC”) owns certain real property located at 716 Main Street, Evanston, Illinois 60201, which is leased to the City of Evanston (“City”) and improved with a public parking lot referred to as Lot 15 (the “Property”), legally described in Exhibit “A”; and WHEREAS, The City entered into a lease in 2010 that designates the City shall pay portions of the Real Estate Tax Bill for the parcels: 41% of Property Index Number 11-19-303-606-0000, 39% of Property Index Number 11-19-303-707-0000, and 100% of Property Tax Number 11-19-303-034-0000 as its rent for the aforesaid premises; and WHEREAS, The City maintains the facilities at its own expense to provide parking of automobiles, including but not limited to pavement markings, lighting system, and snow removal; and WHEREAS, Staff has determined that the lease is no longer financially responsible for the City, and seeks to enter into a six month lease to provide time for the owner to find alternative operations; and WHEREAS, The City will no longer be liable for payment of the Real Estate Tax Bills, but will pay GTC fifteen (15%) percent of the parking revenue received Page 3 of 16 A23.Page 501 of 975 134-R-19 ~2~ from Lot 15 (hourly rates and monthly permits), and continue maintenance/snow plow operations; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COUNTY OF COOK, STATE OF ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to execute, on behalf of the City of Evanston, a lease agreement of six (6) months, between the City of Evanston and GTC. The Lease Agreement shall be in substantial conformity with the Lease Agreement attached hereto as Exhibit “B” and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional terms and conditions of the leases as may be determined to be in the best interests of the City. SECTION 3: Resolution 134-R-19 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Adopted:___________________, 2019 Approved as to form: _______________________________ Michelle Masoncup, Corporation Counsel Page 4 of 16 A23.Page 502 of 975 134-R-19 ~3~ EXHIBIT A LEGAL DESCRIPTION OF PROPERTY SOUTH 94 FEET OF LOT 3 (EXCEPT THE EAST 23 FEET THEREOF) AND THE SOUTH 94 FEET OF LOT 4 (EXCEPT THE WEST 6 FEET OF THE SOUTH 82 FEET THEREOF) IN BLOCK ONE (1) IN ADAMS AND BROWNS ADDITION TO EVANSTON IN THE NORTH ONE-HALF (1/2) OF THE SOUTHWEST ONE QUARTER (1/4) OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS. Page 5 of 16 A23.Page 503 of 975 134-R-19 ~4~ EXHIBIT B LEASE Page 6 of 16 A23.Page 504 of 975 LEASE GTC MAIN STGREET, INC. 710-716 MAIN STREET EVANSTON, ILLINOIS THIS INDENTURE made the ___ day of ____________ 2020, by and between GTC MAIN STREET, INC. hereinafter referred to as “Lessor” and CITY OF EVANSTON, ILLINOIS, a municipal corporation, hereafter referred to as “Lessee.” WITHESSETH Lessor, for and in consideration of the covenants and agreements hereinafter mentioned to be kept and performed by Lessee, does hereby lease to Lessee the premises hereinafter described, for a term commencing January 1, 2020 and expiring June 30, 2020. Said premises are used by Lessee as a part of its off-street parking system, designated as City Lot 15, and are legally described as: SOUTH 94 FEET OF LOT 3 (EXCEPT THE EAST 23 FEET THEREOF) AND THE SOUTH 94 FEET OF LOT 4 (EXCEPT THE WEST 6 FEET OF THE SOUTH 82 FEET THEREOF) IN BLOCK ONE (1) IN ADAMS AND BROWNS ADDITION TO EVANSTON IN THE NORTH ONE-HALF (1/2) OF THE SOUTHWEST ONE QUARTER (1/4) OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS. 1. Lessee shall have the right to install and maintain at Lessee’s expense facilities for parking of automobiles by the public for a fee, and for that purpose, Lessee, at its expense, shall maintain lot surface pavement markings, bumpers, signs, parking meters, and lot lighting system. Lessee shall also provide snow removal and parking enforcement for the subject premises. 2. Lessee agrees to pay as rental for the use of the aforesaid premises fifteen percent (15%) of revenue the City collects from the parking in the lot (hourly parking or monthly permits). Payment will be made quarterly by the 30th of the following month (Payment for January - March will occur by the end of April, payment for April - June will occur by the end of July). 3. Lessor will no longer have any spaces reserved within the premises for their exclusive use to park. 4. Lessee agrees to hold Lessor harmless from any public liability for property damage arising out of or in the course of its operation of said off-street parking facility permitted under the terms of this lease. Page 7 of 16 A23.Page 505 of 975 5. It is agreed between the parties hereto that the rates to be charged for use of said parking facility by the general public shall be determined solely by the City of Evanston and approved by City Council. 6. The Lease Agreement is contingent on the City having an Easement Agreement with a third party for use of a portion of subject parking lot for a term consistent with the lease period and any subsequent extensions. 7. Either party hereto may terminate this lease upon the service of written notice no less than sixty (60) days prior to the termination date. Upon termination, all obligations of both parties hereto are at an end. All notices shall be required be by registered mail. Notices to Lessor shall be addressed to: Shaun Chinsky GTC Main Street, Inc. 714 Main Street Evanston, Illinois 60202 And notices to Lessee addressed to: Parking Services Manager 2100 Ridge Avenue Evanston, Illinois 60201 Upon termination of this lease, the Lessee shall remove from the area so leased within a reasonable time all parking meters and signs which were installed, but all remaining improvements shall become the property of the Lessor. Lessee agrees to repair any damage to the surface resulting from the removal of parking meters and signs to the level of quality of the surface which lies adjacent and contiguous to the damaged area. (Signature page follows) Page 8 of 16 A23.Page 506 of 975 GTC MAIN STREET, INC. By: ____________________ Shaun Chinsky, President GTC Main Street, Inc. CITY OF EVANSTON By: ___________________ Erika Storlie, Interim City Manager Page 9 of 16 A23.Page 507 of 975 11/26/2019 135-R-19 A RESOLUTION Authorizing the City Manager to Enter into a Six Month Lease Agreement with 706 Main St., LLC, for Space in City of Evanston Parking Lot 15 WHEREAS, 706 Main Street, LLC (“706 Main”) owns certain real property located at 716 Main Street, Evanston, Illinois 60201, which is leased to the City of Evanston (“City”) and improved with a public parking lot referred to as Lot 15 (the “Property”), legally described in Exhibit “A”; and WHEREAS, The City entered into a lease in 2010 that designates the City shall pay portions of the Real Estate Tax Bill for the parcels: 31% of Property Tax Number 11-19-303-008-000 and 85% of Property Tax Number 11-19-303-035-0000 as its rent for the aforesaid premises; and WHEREAS, The City maintains the facilities at its own expense to provide parking of automobiles, including but not limited to pavement markings, lighting system, and snow removal; and WHEREAS, Staff has determined that the lease is no longer financially responsible for the City, and seeks to enter into a six month lease to provide time for the owner to find alternative operations; and WHEREAS, The City will no longer be liable for payment of the Real Estate Tax Bills, but will pay 706 Main fifteen (15%) percent of the parking revenue received from Lot 15 (hourly rates and monthly permits), and continue maintenance/snow plow operations; and Page 10 of 16 A23.Page 508 of 975 135-R-19 ~2~ BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COUNTY OF COOK, STATE OF ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to execute, on behalf of the City of Evanston, a lease agreement of six (6) months, between the City of Evanston and 706 Main. The Lease Agreement shall be in substantial conformity with the Lease Agreement attached hereto as Exhibit “B” and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional terms and conditions of the leases as may be determined to be in the best interests of the City. SECTION 3: Resolution 135-R-19 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Adopted:___________________, 2019 Approved as to form: _______________________________ Michelle Masoncup, Corporation Counsel Page 11 of 16 A23.Page 509 of 975 135-R-19 ~3~ EXHIBIT A LEGAL DESCRIPTION OF PROPERTY SOUTH 100 FEET OF LOT 3 (EXCEPT THE WEST 39.20 FEET THEREOF) AND THE SOUTH 100 FEET IN LOT 2 (EXCEPT THE EAST 25.16 FEET OF THE NORTH 49.0 FEET OF SAID SOUTH 100 FEET) IN BLOCK ONE (1) IN ADAMS AND BROWNS ADDITION TO EVANSTON IN THE NORTH ONE-HALF (1/2) OF THE NORTH ONE-HALF (1/2) OF THE SOUTH WEST ONE QUARTER (1/4) OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS. Page 12 of 16 A23.Page 510 of 975 135-R-19 ~4~ EXHIBIT B LEASE Page 13 of 16 A23.Page 511 of 975 LEASE 706 MAIN STREET, LLC 706 MAIN STREET EVANSTON, ILLINOIS THIS INDENTURE made the ___ day of ____________ 2020, by and between 706 MAIN STREET, LLC hereinafter referred to as “Lessor” and CITY OF EVANSTON, ILLINOIS, a municipal corporation, hereafter referred to as “Lessee.” WITHESSETH Lessor, for and in consideration of the covenants and agreements hereinafter mentioned to be kept and performed by Lessee, does hereby lease to Lessee the premises hereinafter described, for a term commencing January 1, 2020 and expiring June 30, 2020. Said premises are used by Lessee as a part of its off-street parking system, designated as City Lot 15, and are legally described as: SOUTH 100 FEET OF LOT 3 (EXCEPT THE WEST 39.20 FEET THEREOF) AND THE SOUTH 100 FEET IN LOT 2 (EXCEPT THE EAST 25.16 FEET OF THE NORTH 49.0 FEET OF SAID SOUTH 100 FEET) IN BLOCK ONE (1) IN ADAMS AND BROWNS ADDITION TO EVANSTON IN THE NORTH ONE-HALF (1/2) OF THE NORTH ONE-HALF (1/2) OF THE SOUTH WEST ONE QUARTER (1/4) OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS. 1. Lessee shall have the right to install and maintain at Lessee’s expense facilities for parking of automobiles by the public for a fee, and for that purpose, Lessee, at its expense, shall maintain lot surface pavement markings, bumpers, signs, parking meters, and lot lighting system. Lessee shall also provide snow removal and parking enforcement for the subject premises. 2. Lessee agrees to pay as rental for the use of the aforesaid premises fifteen percent (15%) of revenue the City collects from the parking in the lot (hourly parking or monthly permits). Payment will be made quarterly by the 30th of the following month (Payment for January - March will occur by the end of April, payment for April - June will occur by the end of July). 3. Lessor will no longer have any spaces reserved within the premises for their exclusive use to park. Page 14 of 16 A23.Page 512 of 975 4. Lessee agrees to hold Lessor harmless from any public liability for property damage arising out of or in the course of its operation of said off-street parking facility permitted under the terms of this lease. 5. It is agreed between the parties hereto that the rates to be charged for use of said parking facility by the general public shall be determined solely by the City of Evanston and approved by City Council. 6. The Lease Agreement is contingent on the City having an Easement Agreement with a third party for use of a portion of subject parking lot for a term consistent with the lease period and any subsequent extensions. 7. Either party hereto may terminate this lease upon the service of written notice no less than sixty (60) days prior to the termination date. Upon termination, all obligations of both parties hereto are at an end. All notices shall be required be by registered mail. Notices to Lessor shall be addressed to: Allan Price 706 Main Street, LLC PMG Consultants (for 706 Main Street, LLC) c/o PMG Consultants, Inc. 704 Main Street Evanston, Illinois 60202 And notices to Lessee addressed to: Parking Services Manager 2100 Ridge Avenue Evanston, Illinois 60201 Upon termination of this lease, the Lessee shall remove from the area so leased within a reasonable time all parking meters and signs which were installed, but all remaining improvements shall become the property of the Lessor. Lessee agrees to repair any damage to the surface resulting from the removal of parking meters and signs to the level of quality of the surface which lies adjacent and contiguous to the damaged area. (Signature page follows) Page 15 of 16 A23.Page 513 of 975 GTC MAIN STREET, INC. By: ____________________ Allan Price, President PMG Consultants, Inc. 706 Main Street, LLC CITY OF EVANSTON By: ___________________ Erika Storlie, Interim City Manager Page 16 of 16 A23.Page 514 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Luke Stowe, Interim Administrative Services Director CC: Michael Rivera, Interim Parking Manager Subject: Ordinance 153-O-19, Amending Title 10, Chapter 11, Section 10 Schedule X(C) “Two Hour Limited Parking” by Amending Bryant Street Date: December 9, 2019 Recommended Action: The Transportation and Parking Committee and staff recommend City Council adoption of Ordinance 153-O-19, amending Title 10, Chapter 11, Section 10, Schedule X(C) “Two -Hour Limited Parking” to extend Bryant Avenue from Central Street to the dead end, to Residential Parking District H. Council Action: For Introduction Summary: Alderman Revelle informed the Parking Division of concerns from residents about parking congestion on the 2600-2700 blocks of Bryant Avenue. In the City Code Section 10 -11-10, Schedule X(C), H District parking states that “no person shall park a motor vehicle for a period of time longer than two (2) hours between the hours of nine o'clock (9:00) A.M. and six o'clock (6:00) P.M. on any day except Sunday and national holidays” except those displaying a guest permit or guest pass. The H District parking currently includes the parking on the east side of Bryant from Central to Chancellor. The request is to extend the area two blocks further north on Bryant. Establishing Residential Parking Districts and Permits allow for residents living within a district to purchase a parking permit that exempts them from posted parking restrictions in that area. Parking Permits, for residents that have paid for their wheel tax, cost $30.00 a year (as of 2020). Additional guest passes may be purchased by residents at the cost of 10 passes for $2.00. A postcard survey was sent out to residents on the 2600 and 2700 block of Bryant in June of 2019. Unfortunately, of the 14 postcards that went out, the City only received 8 responses A24.Page 515 of 975 back (6 in favor and 2 against). In order to proceed, the City must receive over 50% in favor. Pursuant to the Alderman’s request, a second postcard survey was sent out the beginning of October with clarification to the residents on the number of postcards that must be returned. 11 postcards were returned in favor and 2 against. In addition, Parking Services Enforcement Officers surveyed parked vehicles within the block during the day (8:00 am - 8:00 pm). The Parking Division is no longer able to determine registered addresses of the vehicles parked, as that service is no longer available through the Police Department’s records. However, staff measured occupancy levels for both sides of the street. For the survey it was determined that there are 14 parking spaces between the two blocks. The average occupancy was 50%; The highest percentage was 64% at 10:00 a.m. It should be noted that although the numbers are not greater than the percentage required by City Code, the neighboring streets are already part of District H and the street is near the Central Street el and Metra stops. Parking Staff is reviewing the procedures required to add a street to a residential district, and hopes to come up with more up -to-date requirements in the near future. A final set of postcards were sent to residents of the blocks to inform them of this November Transportation and Parking Committee meeting to ensure they were aware of the discussion and provide an opportunity for public comment. Attachments: Ordinance 153-O-19 Expanding Bryant St Parking Page 2 of 4 A24.Page 516 of 975 11/4/2019 153-O-19 AN ORDINANCE Amending Title 10, Chapter 11, Section 10, Schedule X(C) “Two-Hour Limited Parking” Amending Bryant Street BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Schedule X(C), “Two-Hour Limited Parking,” of Section 10- 11-10 of the Evanston City Code of 2012, as amended, is hereby amended as follows: Bryant Avenue East side, Central Street to Chancellor Street the 2700 block of Bryant Avenue ending at the dead end SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: The findings in this Ordinance, and the legislative Record, are declared to be prima facie evidence of the law of the City of Evanston, and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: Ordinance 153-O-19 shall be in full force and effect after its passage and approval. Page 3 of 4 A24.Page 517 of 975 153-O-19 ~2~ Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel Page 4 of 4 A24.Page 518 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Hitesh Desai, Chief Financial Officer CC: Kate Lewis-Lakin, Budget Coordinator Subject: Ordinance 155-O-19, Increasing the Parking Tax in the City-Owned Garage at Sherman Plaza Date: December 9, 2019 Recommended Action: Staff recommends City Council adoption of Ordinance 155-O-19, increasing the parking tax on monthly permits in the City-owned Sherman Plaza parking garage from $50 to $60, effective on February 1, 2020. This corresponds to an increase in the monthly parking rate from $125 to $130 monthly at the Sherman Plaza garage. Funding Source: Parking tax is deposited in the City's General Fund. Council Action: For Introduction Summary: The City of Evanston charges a parking tax on parking lots, areas, and garages within the City. The revenue from this tax is deposited in the General Fund. This tax is also charged on city-owned parking lots and garages. For city-owned parking garages, the tax rate for monthly permits is currently $50 per month. This is included in the purchase price of a monthly permit at the City's three garages. Charging this parking tax on City garages allows the City to reduce its liability under the Cook County parking tax. To continue to keep this liability low, staff is recommending an increase in the parking tax for City-owned garages only, specifically the Sherman Plaza garage located at 821 Davis Street. Sherman Garage monthly permits are charged at a higher price than the other City garages as the facility becomes near capacity during typical business hours. A25.Page 519 of 975 Staff has presented an increase in the monthly parking rate at Sherman Plaza from $125 to $130, effective February 1, 2020. This is due to a new state parking tax that the City is subject to pay on garages starting January 1, 2020. The tax rate is 6% of hourly or daily parking and 9% of monthly parking permits. Ordinance 155-O-19 increases the City parking tax on monthly permits in Sherman Plaza to $60, while keeping the Church and Maple garages at $50. This will not cause a additional increase to the monthly permit rates as stated above. The increased parking tax will go to the General Fund, which would be offset by a reducti on in the transfer from the Parking Fund to the General Fund. The increase to the monthly parking rates will be offset by state parking tax payments from the Parking Fund. Attachments: Ordinance 155-O-19 Amending Parking Tax on Monthly Permits Page 2 of 4 A25.Page 520 of 975 11/6/2019 155-O-19 AN ORDINANCE Amending Evanston City Code 3-2-15-2(A), “Tax Imposed,” To Increase the Parking Tax on Monthly Permits in Certain City Owned Garages BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Subsection 3-2-15(2)(A) of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: (A) There is hereby levied and imposed upon the use and privilege of parking a motor vehicle in or upon any "parking lot, parking area, or garage," as defined in this Section 3-2-15, in the City, a tax of sixty cents ($0.60) for each motor vehicle parked in or on each parking lot, parking area, or garage for every twenty -four-hour period or any fraction thereof. If a motor vehicle is parked in or on a parking lot, parking area, or garage for which a cha rge is made on a weekly, monthly, quarterly, or annual basis, the amount of tax shall be three dollars ($3.00) per week, twelve dollars ($12.00) per month, thirty-six dollars ($36.00) per quarter, or one hundred forty -four dollars ($144.00) per year. The weekly, monthly, quarterly, or annual tax shall not be increased or decreased on account of Saturdays, Sundays, or legal holidays falling within such weekly, monthly, quarterly, or annual period, whether or not the motor vehicle is actually parked in or on said parking lot, parking area, or garage on such days. Exception: The parking tax on monthly permits in City-owned parking garages shall be fifty dollars ($50.00) per month . the City-owned parking garage located at 821 Davis St. (commonly known as Sherman Plaza Parking Garage) shall be sixty dollars ($60.00) per month. The parking tax on monthly permits for all other City-owned parking garages shall be fifty ($50.00) per month. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect Page 3 of 4 A25.Page 521 of 975 155-O-19 ~2~ without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: This Ordinance 155-O-19 shall be in full force and effect on February 1, 2020, after its passage, approval, and publication in the manner provided by law. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 201 9 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle Masoncup, Corporation Counsel Page 4 of 4 A25.Page 522 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Luke Stowe, Interim Administrative Services Director CC: Michael Rivera, Interim Parking Manager Subject: Ordinance 170-O-19, Amending Title 10, Chapter 11, Section 18, Schedule XVIII (G) “Residents Parking Only Districts” Adding a Portion of Lincoln Street Date: December 9, 2019 Recommended Action: Transportation & Parking Committee and staff recommend City Council adoption of Ordinance 170-O-19, amending Title 10, Chapter 11, Section 10 “Residential Exemption Parking District 7” to add the homes on the 2200 block of Lincoln Avenue. Council Action: For Introduction Summary: Alderman Revelle informed the Parking Division of concerns from residents about the limited parking on the 2200 block of Lincoln after a recent neighborhood meeting. District 7 restricts parking to residents only from 7:00 am – 9:00 am Monday through Saturday (City Code 10- 11-18, Section XVIII (G)- Residents Parking Only Districts). Currently, parking is allowed on both sides of the block, often leaving the road too narrow for two lanes of traffic. By eliminating non-resident parking during those two hours, the road should see a decrease in the number of people who park for the duration of the work day, which would clear the road for traffic. Many of the surrounding streets are already part of Residential Parking District 7. Residential Parking Permits allow for residents living on the designated blocks within a district to purchase a parking permit that exempts them from posted parking restrictions in that area. Parking Permits, for residents that have paid for their wheel tax, cost $30.00 a year (as of 2020). Additional guest passes may be purchased by residents at the cost of 10 passes for $2.00. A postcard survey was sent out in September and the response was greater than 50% in favor of adding the block to the Residential Parking District. In addition, a survey of vehicles A26.Page 523 of 975 that park on the block during the day (7:00 am - 4:00 pm) was performed by the Parking Enforcement Officers. The Parking Division is no longer able to determine registered addresses of the vehicles parked, as that service is no longer available through the Police Department’s records. However, staff measured occupancy levels for both sides of the street. For the survey it was determined that there are 13 parking spaces on each side of the street. On the North side of the street the average occupancy was 37.44% (an average of about 5 vehicles). On the South side of the street the average occupancy was 52.82% (an average of about 7 vehicles). The average occupancy for both sides of the 2200 block of Lincoln was 45.13%. During the time where the proposed residential permit would be in effect, the North side average occupancy was 37.18% and the South side average was 50.00%. It should be noted that although the numbers are not greater than the percentage required by City Code, that traffic on Lincoln Street has increased in recent years as people use it as an alternative to Central Street. Parking Staff is reviewing the procedures required to add a street to a residential district, and hopes to come up with more up -to-date requirements in the near future. The City Code requires that the number of vehicles parked on the street must be equal or greater than 70% of the legal capacity. The number of commuter vehicles parked must be greater than 30%. Again, the number of commuters cannot be determined anymore, but staff can figure out the number of vehicles with a paid Wheel Tax. The percentages found by staff did not meet these criteria found in the Code. Attachments: 170-O-19 Amending Section 10-11-18 to Expand Lincoln Street Residential Exemption Parking Page 2 of 4 A26.Page 524 of 975 11/18/2019 170-O-19 AN ORDINANCE Amending Title 10, Chapter 11, Section 18, Schedule XVIII(G) “Residents Parking Only Districts” Adding a Portion of Lincoln Street BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Schedule XVIII(G), “Residents Parking Only Districts,” of Section 10-11-18 of the Evanston City Code of 2012, as amended, is hereby amended to add the following: Lincoln Street Both Sides The 2200 block of Lincoln Street from Pioneer Road to Hartrey Avenue SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: The findings in this Ordinance, and the legislative Record, are declared to be prima facie evidence of the law of the City of Evanston, and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Page 3 of 4 A26.Page 525 of 975 170-O-19 ~2~ SECTION 5: Ordinance 170-O-19 shall be in full force and effect after its passage and approval. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel Page 4 of 4 A26.Page 526 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Luke Stowe, Interim Administrative Services Director CC: Michael Rivera, Interim Parking Manager Subject: Ordinance 174-O-19, Amending City Code Section 10 -11-7, Schedule VII(B) “Loading Zones” to Add 1903 Church Street Date: December 9, 2019 Recommended Action: Staff recommends City Council adoption of Ordinance 174 -O-19, amending City Code Section 10-11-7 – Schedule VII(B) adding a 30 minute loading zone at 1903 Church Street. Alderman Rue Simmons has requested suspension of the rules for Introduction and Action at the December 9, 2019 City Council meeting. Council Action: For Introduction and Action Summary: The Ordinance will amend the first 40 feet to the west of Dodge Avenue on Church Street to a thirty (30) minute loading zone. This request was made after a discussion with the owners of Gyros Planet at 1903 Church Street about their business and parking in the neighborhood. The load zone would not be specific for the aforementioned businesses; any neighboring business would also benefit from the load zone. Attachments: Ordinance 174-O-19 1903 Church St Loading Zone A27.Page 527 of 975 11/20/2019 174-O-19 AN ORDINANCE Amending City Code Section 10-11-7, Schedule VII(B), “Loading Zones” to Add 1903 Church Street NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 10-11-7, Schedule VII(B), “Loading Zones,” of the Evanston City Code of 2012, as amended, is hereby further amended by adding the following: Church Street At 1903 Church Street SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This Ordinance 174-O-19 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 5: If any provision of this Ordinance 174-O-19 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 174-O-19 that can be given effect without the invalid application or provision, and each invalid application of this Ordinance 174-O-19 is severable. Page 2 of 3 A27.Page 528 of 975 174-O-19 ~2~ Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel Page 3 of 3 A27.Page 529 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Hugh DuBose, Assistant City Attorney Subject: 175Ordinance -O-Liquor D of Number Class Increasing 19, the Licenses for La Macchina Ristorante, LLC d/b/a La Macchina Cafe, 1620 Orrington Avenue, Evanston, IL 60201 Date: December 9, 2019 Recommended Action: The Local Liquor Commissioner recommends City Council adoption of Ordinance 175 -O-19, amending D LicenLiquor Class sixtyto sixty se from (60) -one Macchina La for (61) Ristorante, LLC d/b/a La Macchina Cafe, 1620 Orrington Avenue, Evanston, IL 60201. Alderman Fiske requests suspension of the rules for Introduction and Action at the December 9, 2019 City Council Meeting. Council Action: For Introduction and Action Summary: Ordinance 175-O-19 amends Evanston City Code of 2012 Subsection 3-4-6(D), as amended, to increase the number of Class D Liquor Licenses from sixty (60) to sixty-one (61) and permit issuance of a Class D license to La Macchina Cafe. This license will permit the retail sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age for consumption on the premises. Emanuele Bianchi and Andrea Mario Sappia (owners) submitted the application materials. Legislative History: At the November 19, 2019, Liquor Control Review Board meeting, La Macchina Cafe, requested consideration of application for a Class D liquor license. Attachments: Ordinance 175-O-19 Class D Liquor License Increase La Macchina Cafe Liquor Control Board Minutes 11-19-2019 A28.Page 530 of 975 11/25/2019 175-O-19 AN ORDINANCE Amending City Code Section 3-4-6(D) to Increase the Number of Class D Liquor Licenses from Sixty to Sixty-One La Macchina Ristorante LLC d/b/a La Macchina Cafe, 1620 Orrington Avenue, Evanston, IL 60201 NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: Class Type Consume on site Consume off site Initial Fees Renew Fees Licenses Location Limit Permitted Hours D Restaurant Liquor None $2,800 $2,800 60 61 None 11 a.m.— 1 a.m. (Mon- Thurs); 11 a.m. – 2 a.m. (Fri-Sat); 12 p.m. – 1 a.m. (Sun) SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class D liquor licenses from sixty (60) to sixty-one (61) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in 3- 4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D licenses only during the period when their patrons are offered a complete meal. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be two thousand eight hundred dollars ($2,800.00). Page 2 of 5 A28.Page 531 of 975 175-O-19 ~2~ The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be two thousand nine hundred forty dollars ($2,940.00). No more than sixty (60) sixty-one (61) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel Page 3 of 5 A28.Page 532 of 975 MINUTES Liquor Control Board Tuesday, November 19, 2019, 11:00 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2402 Members Present: Mayor Stephen H. Hagerty (Local Liquor Control Commissioner) Dick Peach Members Absent: Marion Macbeth Staff Present: Hugh DuBose (Assistant City Attorney) Others Present: David Inman, Victor Giron (Evanston SPACE), Marco Ferrarini, Emanuele Bianchi, and Andrea Sappia (La Macchina Cafe), John P. Tasiopoulos (Old Neighborhood Grill) Presiding Member: Local Liquor Control Commissioner Stephen H. Hagerty/Mayor CALL TO ORDER The Local Liquor Control Commissioner Stephen Hagerty called the meeting to order at 11:00 a.m. APPROVAL OF PRIOR MEETING MINUTES The Liquor Control Board unanimously approved the minutes from their October 2, 2019 meeting. NEW BUSINESS 1. Evanston SPACE 1245 Chicago Avenue, Evanston, IL 60202 David Inman and Victor Giron on behalf of Evanston SPACE, requested a Class V (Live Music Venue) liquor license. Space shares a building with Union Pizza under which they have been operating under their liquor license for the past twelve years. Due to the growth of their music venue and the changes to the Class V License they are applying for their own liquor license. Mr. Inman and Mr. Giron confirmed they are aware of the laws regarding serving alcohol in a restaurant. The Local Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. The Members of the Board did not have any further questions. The Board unanimously recommended approval of the Page 4 of 5 A28.Page 533 of 975 liquor license and that Staff forward SPACE’s application to City Council for approval. 2. La Macchina Café, 1620 Orrington Avenue, Evanston, IL 60201 Emanuele Bianchi and Andrea Sappia, new owners of La Macchina Café, requested a Class C (Restaurant) liquor license. In the past year, Evanston Policed issued La Macchina Café a citation for underage drinking. Mr. Bianchi and Mr. Sappia confirmed that they have completed the Basset certification and are aware of the laws regarding serving alcohol in a restaurant. The Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. The Members of the Board did not have any further questions. The Board unanimously recommended approval of the liquor license and that Staff forward La Macchina Café’s application to City Council for approval. 3. Old Neighborhood Grill, 2902 Central Street, Evanston, IL 60201 John P. Tasiopoulos requested a Class D (Restaurant) liquor license for Old Neighborhood Grill. Old Neighborhood Grill previously held a license that expired on September 14, 2019. Old Neighborhood Grill operates as a family type grill restaurant with a bar area. The City has entered into a settlement agreement that covers all outstanding issues with Old Neighborhood Grill. The Mayor confirmed with Mr. Tasiopoulos that he is aware of the laws to sell alcohol in Evanston that he discussed with the previous applicants. The Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. The Members of the Board did not have any further questions. The Board unanimously recommended approval of the liquor license and that Staff forward Old Neighborhood Grill’s application to City Council for approval. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Stephen H. Hagerty, Mayor, at 11:20 a.m. November 19, 2019. Respectfully Submitted, Hugh DuBose Assistant City Attorney, Law Department Page 5 of 5 A28.Page 534 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Hugh DuBose, Assistant City Attorney Subject: Ordinance 176-O-19, Increasing the Number of Class V Liquor Licenses for League of Creative Musicians, LLC d/b/a Evanston Space, 1245 Chicago Avenue, Evanston, IL 60202 Date: December 9, 2019 Recommended Action: The Local Liquor Commissioner recommends City Council adoption of Ordinance 176 -O-19, amending Class V Liquor License from zero (0) to one (1) for League of Creative Musicians, LLC d/b/a Evanston Space, 1245 Chicago Avenue, Evanston, IL 60202. Alderman Wynne requests suspension of the rules for Introduction and Action at the December 9, 2019 City Council meeting. Council Action: For Introduction and Action Summary: Ordinance 176-O-19 amends Evanston City Code of 2012 Subsection 3-4-6(V), as amended, to increase the number of Class V Liquor Licenses from zero (0) to one (1) and permit issuance of a Class V license to Evanston Space. This license will permit the retail sale of alcoholic liquor in restaurants only to persons of at least twenty -one (21) years of age for consumption on the premises. Craig Golden (owner) submitted the application materials. The request to suspend the rules is important due to there only being one City Council meeting scheduled in December, this is the last opportunity for issuance before the holidays. Legislative History: At the November 19, 2019, Liquor Control Review Board meeting, Evanston Space, requested consideration of application for a Class V liquor license. Attachments: Ordinance 176-O-19 Class V Liquor License Increase Evanston Space Liquor Control Board Minutes 11-19-2019 A29.Page 535 of 975 11/25/2019 176-O-19 AN ORDINANCE Amending City Code Section 3 -4-6(V) to Increase the Number of Class V Liquor Licenses from Zero to One League of Creative Musicians, LLC d/b/a Evanston Space, 1245 Chicago Avenue, Evanston, IL 60202 NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: Class Type Consume on site Consume off site Initial Fees Renew Fees Licenses Location Limit Permitted Hours V Live Music Venues Liquor None $4,000 $4,000 0 1 None 4 p.m. — 2 a.m. (Mon- Thurs); 4 p.m. — 3 a.m. (Fri-Sun) SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class V liquor licenses from zero (0) to one (1) to read as follows: (D) CLASS V licenses, which shall authorize the sale of alcoholic liquor for consumption on the premises where sold, when such premises is operated for the primary purpose of presenting live musical performances, for compensation. Patrons may be served at tables or at a bar installed to accommodate such service. Such licenses may be issued only to establishments located in the core area. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be Page 2 of 5 A29.Page 536 of 975 176-O-19 ~2~ four thousand dollars ($4,000.00). No more than zero (0) one (1) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel Page 3 of 5 A29.Page 537 of 975 MINUTES Liquor Control Board Tuesday, November 19, 2019, 11:00 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2402 Members Present: Mayor Stephen H. Hagerty (Local Liquor Control Commissioner) Dick Peach Members Absent: Marion Macbeth Staff Present: Hugh DuBose (Assistant City Attorney) Others Present: David Inman, Victor Giron (Evanston SPACE), Marco Ferrarini, Emanuele Bianchi, and Andrea Sappia (La Macchina Cafe), John P. Tasiopoulos (Old Neighborhood Grill) Presiding Member: Local Liquor Control Commissioner Stephen H. Hagerty/Mayor CALL TO ORDER The Local Liquor Control Commissioner Stephen Hagerty called the meeting to order at 11:00 a.m. APPROVAL OF PRIOR MEETING MINUTES The Liquor Control Board unanimously approved the minutes from their October 2, 2019 meeting. NEW BUSINESS 1. Evanston SPACE 1245 Chicago Avenue, Evanston, IL 60202 David Inman and Victor Giron on behalf of Evanston SPACE, requested a Class V (Live Music Venue) liquor license. Space shares a building with Union Pizza under which they have been operating under their liquor license for the past twelve years. Due to the growth of their music venue and the changes to the Class V License they are applying for their own liquor license. Mr. Inman and Mr. Giron confirmed they are aware of the laws regarding serving alcohol in a restaurant. The Local Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. The Members of the Board did not have any further questions. The Board unanimously recommended approval of the Page 4 of 5 A29.Page 538 of 975 liquor license and that Staff forward SPACE’s application to City Council for approval. 2. La Macchina Café, 1620 Orrington Avenue, Evanston, IL 60201 Emanuele Bianchi and Andrea Sappia, new owners of La Macchina Café, requested a Class C (Restaurant) liquor license. In the past year, Evanston Policed issued La Macchina Café a citation for underage drinking. Mr. Bianchi and Mr. Sappia confirmed that they have completed the Basset certification and are aware of the laws regarding serving alcohol in a restaurant. The Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. The Members of the Board did not have any further questions. The Board unanimously recommended approval of the liquor license and that Staff forward La Macchina Café’s application to City Council for approval. 3. Old Neighborhood Grill, 2902 Central Street, Evanston, IL 60201 John P. Tasiopoulos requested a Class D (Restaurant) liquor license for Old Neighborhood Grill. Old Neighborhood Grill previously held a license that expired on September 14, 2019. Old Neighborhood Grill operates as a family type grill restaurant with a bar area. The City has entered into a settlement agreement that covers all outstanding issues with Old Neighborhood Grill. The Mayor confirmed with Mr. Tasiopoulos that he is aware of the laws to sell alcohol in Evanston that he discussed with the previous applicants. The Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. The Members of the Board did not have any further questions. The Board unanimously recommended approval of the liquor license and that Staff forward Old Neighborhood Grill’s application to City Council for approval. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Stephen H. Hagerty, Mayor, at 11:20 a.m. November 19, 2019. Respectfully Submitted, Hugh DuBose Assistant City Attorney, Law Department Page 5 of 5 A29.Page 539 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Subject: Ordinance 148-O-19 Amending City Code Title 8, Chapter 4, "Municipal Solid Waste" and Chapter 4 1/2 "Municipal Solid Waste Hauling License" Date: December 9, 2019 Recommended Action: Staff recommends City Council adoption of Ordinance 148 -O-19, amending City Code Title 8, Chapter 4, "Municipal Solid Waste" and Chapter 4 1/2 "Municipal Solid Waste Hauling License." Council Action: For Action Summary: The proposed ordinance updates the City Code for Municipal Solid Waste and for Municipal Solid Waste Hauling License requirements in the following ways: 1. Revises acceptable recyclable materials – Over time, the materials that are accepted at recycling facilities change, and the code is being updated to reflect the current allowed recyclable materials. 2. Requires all municipal solid waste collection containers to be located above ground – Staff is aware of three properties where solid waste is stored in collection containers below ground. This requires the City’s contractor to lift the container out of a pit and dump the waste into a cart. These properties currently use 65 gallon carts for recyclable materials. Solid waste carts will be provided to the properties at no cost and they will be responsible to roll the carts out to the alley, similar to what they currently do for recyclable materials. The property owners will not incur any additional charges. 3. Establishes different franchise service exemption requirements for municipal solid waste services and construction debris disposal – The intent of the code is to allow an established property to be exempt from the franchise service if they are part of a corporation that has a national waste hauler contract (e.g. Whole Foods) or if there is a specialized service that cannot be provided by the City franchise service. Recently, developers / contractors have claimed to have a waste hauler agreement A30.Page 540 of 975 with a private scavenger that exempts them from using the franchise hauler for construction and building debris. The proposed code modifications establish different exemption requirements for municipal solid waste services and for construction debris disposal. 4. Establishes a hauler fee for entities that are exempt or granted an exemption from the City’s franchise waste services. The City’s solid waste franchise agreement includes a provision for the contractor to perform revenue collection services on behalf of the City. When the contractor invoices an entity for the monthly service provided, they also include a hauler fee which is then recompensed to the City. The City Code exempts universities, hospitals and other governmental agencies from the franchise service and a few other entities were granted an exemption from the service as allowed by the City Code. The entities that are exempt from the City’s solid waste franchise service are currently not assessed the hauler fee. The proposed ordinance would establish a hauler fee for these entities similar to the fees assessed to entities that are provided the solid waste services under the franchise service agreement. The hauler fee currently assessed to entities serviced by the City’s solid waste franchise generates approximately $160,000 annually and is shown as revenue in the Solid Waste Fund. Staff anticipates that assessing the hauler fee to the entities currently exempt from the franchise services will generate an additional $42,000. These funds will help balance the Solid Waste Fund, which continues to have a negative fund balance of over $600,000. Attachments: Ordinance 148-O-19 Amending Title 8, Chapter 4 Municipal Solid Waste Page 2 of 14 A30.Page 541 of 975 11/12/2019 11/14/2019 148-O-19 AN ORDINANCE Amending City Code Title 8, Chapter 4, “Municipal Solid Waste” and Chapter 4 1/2 “Municipal Solid Waste Hauling License” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: City Code Section 8-4-1, “Definitions,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 8-4-1. - DEFINITIONS. In the construction and application of this Chapter, the following words shall have the meanings respectively ascribed to them in this Section: COMPOSTABLE MATERIALS. Yard Waste, Food Scraps, and products or materials that will completely break down into organic matter within one hundred eighty (180) days and the microorganisms present in compost will consume the material at the same rate they would natural materials (i.e. Food Scraps, Yard Waste and soiled paper). To ensure material meets the one hundred eighty (180) days within this definition it must meet one of the following criteria: (a) The product packaging or the specific product includes the BPI logo; (b) The product packaging or the specific product includes the phrase "meets ASTM standards for compostability; or (c) The product packaging or the specific product has been designated "Certified Compostable" by the Biodegradable Products Institute (BPI). Any other materials agreed upon in writing between the City and a private scavenger under contract with the City. SECTION 2: City Code Section 8-4-4, “Recyclable Materials Disposal Requirements,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: Page 3 of 14 A30.Page 542 of 975 148-O-19 ~2~ 8-4-4. - RECYCLABLE MATERIALS DISPOSAL REQUIREMENTS. (A) The recyclable materials listed in this Section set out for disposal shall be cleaned and segregated from any refuse and compostable material and set out in special receptacles provided by the City or the franchise waste private scavenger(s): 1. Paper items including newspapers and all inserts, direct mail advertising, office paper, magazines, catalogs, phone books, cardboard, paper bags, and chipboard (flattened cereal or tissue boxes, paper towels and toilet paper rolls, and food boxes). No waxed paper products will be accepted. 2. Juice boxes and milk, water, and broth cartons. 2 3. Glass jars and bottles without lids. 3 4. Aluminum cans, containers, and clean foil, and metal lids larger than 3” in diameter. 4 5. Steel and bimetal cans including empty aerosol cans and empty dry paint cans. 5 6. Plastic containers, bottles, and lids with material code numbers 1, 2, 3, 4, 5, and 7(lids must be on the container) 6 7. Other articles may be prohibited by additional regulations promulgated by the Director of Public Works or the City Manager or his/her designee(s). SECTION 3: City Code Section 8-4-6(C), “Private Scavenger Provided Receptacles,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (C) Private Scavenger Provided Receptacles. 1. Receptacles provided by private scavengers shall be leak-resistant leakproof, rodent-resistant, lidded, and constructed of impervious material. The receptacles are subject to the inspection of the City of Evanston Health and Human Services Department. 2. Receptacles provided by private scavengers must display the name and address of the premises they serve in conspicuous lettering. Said lettering is to be maintained in a clean and legible condition. Containers shall be situated so that the required lettering is visible from the public way. This provision shall be waived in the event that private scavengers swap out containers during the weekly collection with new cleaned containers each and every week service is in effect. Page 4 of 14 A30.Page 543 of 975 148-O-19 ~3~ 3. Receptacles provided by private scavengers located in the downtown zoning districts shall be maintained with their lids shut and locked, except when depositing or removing waste. 4. Any private scavenger distributing receptacles within the City must, on an annual basis, provide the following information to the Director of Public Works or the City Manager or his/her designees(s). a. The name, address and telephone number of the scavenger service and their contact person's name. b. The name, address and telephone number of the owner and operator of the premises serviced by the private scavenger. c. The number of receptacles provided, the capacity of each, their specific location and the frequency of pick up. 5. The private scavenger shall update the information provided to the City within ten (10) days of any changes to the service provided. SECTION 4: City Code Section 8-4-8(A), “DESIGNATION OF COLLECTION SITE; COLLECTION AGENT,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (A) Municipal solid waste collection containers shall be located aboveground. No collection will be made from containers set into the ground unless such containers were being serviced by City provided municipal solid waste collection service or a private scavenger as of the effective date hereof. SECTION 5: City Code Section 8-4-9-1, “COLLECTION SERVICES,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (A) The City shall provide municipal solid waste collection service, not including the collection of construction debris, on a once per week basis when practicable, to the following: 1. All single-family detached homes. For purposes of this Section, a structure commonly called a "coach house" or "carriage house" is considered to be a "single-family detached home" separate from the principal house on the same lot. 2. All multiple dwellings of five (5) or fewer units. 3. Townhouse, row house, or multiple dwellings which are at least seventy-five percent (75%) owner occupied for the entire housing complex, and that the Director of Public Works or the City Manager or his/her designee(s) determines Page 5 of 14 A30.Page 544 of 975 148-O-19 ~4~ shall be included in the municipal solid waste collection service based on accessibility. Townhouse, row house, and multiple dwellings that the Director of Public Works or the City Manager or his/her designee(s) determines shall not be included in the municipal solid waste collection service shall be serviced by the municipal solid waste franchise service pursuant to Subsection 8-4-9-1(B) of this Chapter. A sanitation service charge for the municipal solid waste collection service will be charged as specified in Section 8-4-11 of this Chapter. (B) Condominium, cooperative apartment, townhouse, or row house dwellings with six (6) or more units. 1. For condominium, cooperative apartment, townhouse, or row house dwellings with six (6) or more units, the City shall provide municipal solid waste collection service via private scavenger under contract with the City, not including the collection of construction debris, on a twice per week basis when practicable, to each unit of a condominium, cooperative apartment, townhouse, or row house dwelling which is at least seventy-five percent (75%) owner occupied for the entire housing complex. A sanitation service charge for the municipal solid waste collection service will be charged as specified in Section 8-4-11 of this Chapter. 2. In the event a condominium/cooperative apartment has limited municipal solid waste storage capacity requiring removal more than twice per week, as determined by the Director of Public Works or the City Manager his/her designee(s), the extra collection service shall be obtained at the expense of the building occupants or owners. (C) All other residences, businesses, institutions or other legal entities shall be serviced by the City franchise waste service pursuant to Section 8-4-9-2 of this Chapter unless the residence, business, institution, or other legal entity is: 1. Exempted from the municipal solid waste franchise service pursuant to Section 8-4-9-2-2 of this Chapter; or 2. Receiving municipal solid waste collection service from a private scavenger contracted by the City pursuant to Subsection 8-4-9-1(B) of this Chapter; or 3. Serviced by a governmental agency other than the City; or 4. A university, hospital, or governmental agency. (D) Any person or legal entity occupying any building required to provide private scavenger service shall, upon the request of the City Manager or his/her designee, provide a copy of the current contract for refuse collection with a licensed scavenger for the subject premises. Page 6 of 14 A30.Page 545 of 975 148-O-19 ~5~ (E) Each building in the City that contains six (6) or more residential units and is served by the exclusive municipal solid waste franchise contractor, designated pursuant to Subsection 8-4-9-2 of this Title, shall receive one (1), ninety-five-gallon recycling cart from said contractor at no cost to the owners of such buildings. (F) The owner of each building that receives a recycling cart pursuant to this Section shall provide adequate on-site storage space for each cart and access to each cart to the building residents and the municipal solid waste franchise contractor. (E) (G) Municipal solid waste that accumulates or remains in any street, alley or other public place where its presence constitutes a nuisance to others or a potential or actual hazard to health, sanitation or safety the Director of Public Works or the City Manager or his/her designee(s) shall have the municipal solid waste collected as a Special Pick Up. The City will charge the person or entity causing the nussance or hazard for a Special Pick Up. (F) (H) When municipal solid waste (other than construction debris) is too large to fit in the container provided by the City, the property owner shall request a Special Pick Up. If a Special Pick Up is not requested, the waste will be tagged with a "non- collection notice" sticker. If the property owner does not call within forty-eight (48) hours of the municipal solid waste being tagged, the Special Pick Up will be performed and the property owner will be charged. (G) (I) If the City Manager or his/her designee determines that a Sunday municipal solid waste pickup from a business or commercial premises is required in the interest of the public health, welfare, or safety, he/she: 1. Shall order same and invoice the operator of the premises in question for three hundred fifty dollars ($350.00); and 2. May cause the area in proximity to said receptacle to be cleaned. If the area adjacent to the container is not kept clear of municipal solid waste on a Sunday, the City may remove the municipal solid waste adjacent to the container and invoice the operator of the premises in question three hundred fifty dollars ($350.00) for each occurrence. Nonpayment of any invoice issued pursuant to this Section within thirty (30) days of its date shall constitute a violation of this Chapter. SECTION 6: City Code Section 8-4-9-2-1(A), “ESTABLISHING FRANCHISE WASTE SERVICE, GENERAL REGULATIONS.,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: To regulate and control the collection, transportation, and disposal of municipal solid waste, the City opts for an exclusive franchise waste service to collect, transport, and Page 7 of 14 A30.Page 546 of 975 148-O-19 ~6~ dispose of municipal solid waste by one or more qualified private scavengers procured through a competitive bidding process. (A) The following shall be serviced by the exclusive municipal solid waste franchise service: 1. All townhouse, row house, or multiple dwellings that the City does not provide municipal solid waste collection to under Subsections 8-4-9-1(A)3 and (B) of this Chapter; and 2. All residences, businesses, institutions, or other legal entities required in Subsection 8-4-9-1(C) of this Chapter to receive service from the municipal solid waste franchise service; and 3. All residences. Businesses, institutions, or other legal entities that want to participate year round food scrap collection program. 4. Disposal of construction debris SECTION 7: City Code Section 8-4-9-2-2, “FRANCHISE SERVICE EXEMPTIONS.,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (A) Any person or legal entity occupying any building specified in Subsection 8-4-9- 1(C) of this Chapter may request, in writing, to the Director of Public Works or the City Manager or their designee(s), that they be exempted from the City franchise service for municipal solid waste services. Said request shall specify the circumstances that necessitate such exemption status which may include, but are not limited to, a corporate contract whose provisions are outside the persons' or entities' control or a specialized service that cannot be provided by the City franchise service. (B) Any person or legal entity that has been granted an exemption from the City franchise waste service shall contract at its own expense with a private scavenger licensed by the City pursuant to Chapter 4½ of this Title. Municipal solid waste pick up by the private scavenger shall be as often as may be required to prevent stored municipal solid waste from becoming a nuisance or a threat to the public health, welfare, or safety. (C) Commencing on January 1, 2020, any entity, university or hospital exempt from the municipal solid waste franchise service shall pay to the City a per cubic yard hauler fee on each cubic yard of receptacle volume provided by a private scavenger for refuse collection, but not for recyclable or compostable material collection. The hauler fee shall be equal to two dollars and fifty cents ($2.50) per cubic yard of receptacle volume provided multiplied by the times per week the Page 8 of 14 A30.Page 547 of 975 148-O-19 ~7~ receptacle is serviced and then multiplied by three (3), the number of months in a calendar quarter. (D) The hauler fee shall be paid to the City Collector no later than the thirtieth (30th) day following the close of a calendar quarter (for example, such payment is due on April 30th for the first calendar quarter ending March 31st) without demand from the City. (E) Any person or legal entity using a private scavenger for construction debris disposal may request, in writing, to the Director of Public Works or the City Manager or their designee(s) that they be exempted from the City franchise service. Said request shall specify the circumstances that necessitate such exemption status which may include, but not limited to, a specialized service that cannot be provided by the City franchise service, such as the collection and disposal of poisonous or toxic materials and any quantities of liquid requiring tanker truck equipment. (F) Any person or legal entity that has been granted an exemption from the City franchise waste service for construction debris disposal shall contract at its own expense with a private scavenger licensed by the City pursuant to Chapter 4 ½ of this Title. a. Before the service is provided, the entity shall submit to the Director of Public Works or their designee(s) evidence that the private scavenger is licensed by the City; an estimate of number of containers and size to be utilized; when the service will begin and the duration in months that the service will be provided; the location where the debris will be disposed. b. For each month that the containers are utilized, the entity shall provide the City with a copy of the invoice from the private scavenger indicating the cubic yards of the containers utilized and the weight of the material disposed. c. The entity that is granted an exception in Section 8-4-9-2-2(E) shall pay the City a hauler fee of $1.00 for each cubic yard of disposal container provided. The hauler fee must be paid to the City Collector no later than the thirtieth (30th) day following the close of a calendar quarter (for example, such payment is due on April 30th for the first calendar quarter ending March 31st) without demand from the City. d. The City shall not issue a Certificate of Temporary Occupancy for the building site that utilizes an non-franchise private scavenger until the entity that requests an exception submits all required invoices and pays all outstanding hauler fees. Page 9 of 14 A30.Page 548 of 975 148-O-19 ~8~ (G) Any person found guilty of violating, disobeying, omitting, neglecting or refusing to comply with or resisting or opposing the enforcement of any provision of this Section, except when otherwise specifically provided, shall be fined not less than two hundred fifty dollars ($250.00) for the first offense, and not less than seven hundred fifty dollars ($750.00) for the second and each subsequent offense in any one hundred eighty (180) day period; each day of violation shall constitute a separate and distinct offense. (H) All fees imposed by this Section 8-4-9-2-2(F) and remaining unpaid after they are due will bear interest at a rate of ten percent (10%) per month, or fraction thereof. The entity requesting a franchise service excemption shall timely pay all fees imposed by this section to the City Collector. SECTION 8: City Code Section 8-4 1/2-1, “LICENSE REQUIRED.,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (A) No "private scavenger" as defined in Section 8-4-1 of this Title shall engage in the collection, transportation, and/or disposal of municipal solid waste within the municipal limits without first having obtained an annual license to do so. The only private scavengers eligible to apply for such a license are: 1. Those contracted by the City to collect municipal solid waste. 2. Those contracted by the City as the franchise waste hauler(s) pursuant to Section 8-4-9-3 of this Title. 3. Those servicing persons or entities that are not required to be serviced by the City's municipal solid waste pick up service or the municipal solid waste franchise service. (B) Every application for a license to carry on the business of a private scavenger shall conform to the general provisions of Chapter 4 of this Title relating to municipal solid waste, and shall state the number of vehicles which the applicant intends to operate or use in such business. (C) The application for a license so required herein shall state: what method of disposal and the place thereof proposed by the applicant. The license shall be granted only upon the approval of the application by the public health director or his/her designee, and may be revoked at any time upon the recommendation of the Public Health Director for cause. 1. The company name of the private scavenger, their company address, the phone number and email address for a primary and alternate contact person for the private scavenger. Page 10 of 14 A30.Page 549 of 975 148-O-19 ~9~ 2. The name of the business or entity that the private scavenger is providing solid waste services for, and the address, phone number and email address for the contact person at the business or entity. 3.For each location where solid waste service is provided for the business / entity provide the service address, the type of receptacle(s) on site, the frequency of collection for each receptacle and the days of the week the collection is performed. 4. The name and address of disposal site for the solid waste and recyclable materials collected. (D) The license shall be granted only upon approval of the application by the Director of Public Works or his/her designee. The license may be revoked at any time upon the recommendation of the Director of Public Health or the Director of Public Works for cause. (E) Any licensed waste hauler within the City must, on an annual basis, provide the following information to the Director of Public Works or his/her designee. 1. A report of the weight (in tons) of all solid waste collected in Evanston broken down by service type (refuse, recycling, construction and demolition waste, and food scrap collection) for the previous year. If the licensed waste hauler provided multiple services to Evanston properties, each service must have its weight tracked and reported independently of other services. Reports must be provided in an editable format (Excel, Word, etc.) by the third Monday of January by 5:00 p.m. SECTION 9: City Code Section 8-4 1/2-2, “FEE, BOND AND INSURANCE, INDEMNIFICATION.,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (A) Each licensee shall pay annually to the City Collector the sum of ninety dollars ($90.00) one thousand ($1,000.00) for each and every vehicle used by the licensee to haul municipal solid waste business or entity serviced by the private scavenger. (B) Each licensee shall execute a bond in the City in the sum of five thousand dollars ($5,000.00). This bond shall contain a provision requiring the surety to investigate and defend third party suits. (C) Each licensee shall agree in writing to indemnify, save, and keep harmless the City from any and all loss, cost, damage, expense or liability of any kind whatsoever, which the City may suffer or which may be recovered against the City from or on account of the issuance of the license or on account of any activity advocated or permitted by the City. Additionally, each licensee shall Page 11 of 14 A30.Page 550 of 975 148-O-19 ~10~ supply to the City a certificate of insurance evidencing insurance coverage pertaining to all of the licensee's equipment, personnel and operations in the following amounts: 1. General liability. Two million dollars ($2,000,000.00) combined single limit per occurrence for bodily injury, personal injury and property damage. 2. Automobile liability. One million dollars ($1,000,000.00) combined single limit per occurrence for bodily injury, personal injury and property damage. 3. Workers' compensation and employers' liability. Workers' compensation limits as required by Illinois State Statute. The City shall be listed as an additional insured on the certificate of insurance, and any change to the certificate or policy of insurance must be reported to the Public Health Director Director of Public Works or his/her designee prior to the change becoming effective. SECTION 10: City Code Section 8-4 1/2-3, “MANNER OF DISPOSAL.,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 8-4½-3. - MANNER OF DISPOSAL. Municipal solid waste collected by private scavengers shall, under no circumstances, be disposed of in any public dump or public place within the City be disposed of at a refuse disposal or transfer facilities located within the municipal boundaries of the City of Evanston without prior written approval from the Director of Public Works or his/her designee, nor in any other manner or place other than as prescribed by the Public Health Director or his/her designee. SECTION 11: City Code Section 8-5 1/2-6, “RESIDENTIAL RECYCLING REQUIREMENTS.,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 8-5½-6. - RESIDENTIAL RECYCLING REQUIREMENTS. Reserved. (A) Each building in the City that contains five (5) or more residential units and is served by the exclusive municipal solid waste franchise contractor, designated pursuant to Subsection 8-4-9-3 of this Title, shall receive one (1), ninety-five- gallon recycling cart from said contractor at no cost to the owners of such buildings. (B) The owner of each building that receives a recycling cart pursuant to this Section shall provide adequate on-site storage space for each cart and access Page 12 of 14 A30.Page 551 of 975 148-O-19 ~11~ to each cart to the building residents and the municipal solid waste franchise contractor. SECTION 12: City Code Section 8-4 1/2-8, “PENALTY.,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 8-4½-8. - PENALTY. Any person who shall violate the provisions of this Chapter shall be punishable by a fine of not less than fifty dollars ($50.00), nor more than five hundred dollars ($500.00). A separate offense shall be deemed committed for each day such violation occurs or continues. SECTION 13: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 14: If any provision of this Ordinance 148-O-19 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 15: Ordinance 148-O-19 shall be in full force and effect after its passage and approval. SECTION 13: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Page 13 of 14 A30.Page 552 of 975 148-O-19 ~12~ Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel Page 14 of 14 A30.Page 553 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Paulina Martinez, Assistant to the City Manager CC: Johanna Leonard, Community Development Director, Paul Zalmezak, Economic Development Manager Subject: Ordinance 159-O-19 “Establishing Special Service Area No. 7 in the City of Evanston” Date: December 9, 2019 Recommended Action: Economic Development staff recommends City Council adoption of Ordinance 159 -O-19, “Establishing Special Service Area Number 7 in the City of Evanston.” The Special Service Area Number 7 (SSA No. 7) is intended to provide marketing as well as aesthetic and streetscape improvements such as signage, lighting, landscaping, and holiday decorations for the commercial corridors Central Street (Hartrey Avenue to Eastwood Avenue) and Green Bay Road (Lincoln Street to Isabella Street). The ordinance establishes the geographic boundaries, duration, and tax cap for SSA No. 7. Council Action: For Action Summary: The proposed SSA No. 7 encompasses 88 PINS within a contiguous area along Central Street Avenue between Hartrey Avenue and Eastwood Avenue, including Green Bay Road between Lincoln Street and Isabella Street (see attached map). The SSA boundaries were determined by the need to create a contiguous district, taking care to exclude residential property PINs where possible. Based on feedback received during the public hearing, economic development staff has modified the PIN list, map, and legal description. SSA No. 7 will remain in place for ten (10) years from the date of its adoption. For the duration of its ten-year period, the tax cap will be set at 0.35% of EAV. Each year the City, in coordination with the SSA, will adopt a levy for the following year wit h the goal of obtaining an annual budget of approximately $155,000 to support the provision of services such as marketing, business development, and the installation and maintenance of public way A31.Page 554 of 975 improvements within the district. The levy for each year wil l never exceed 0.35%, based on the tax cap established in the enacting ordinance. Discussion: State statute requires that a public hearing be held prior to adoption of the ordinances. As part of that process, a public hearing on the proposed SSA was held on November 25, 2019. Under state law, those within the proposed district have 60 days from the close of the public hearing to block adoption of the SSA by collecting and submitting objections by at least fifty - one percent (51%) of the electors residing within the proposed Special Service Area, and by at least fifty-one percent (51%) of the owners of record of the land included within the boundaries of the proposed Special Service Area. That 60 -day period will conclude on January 24, 2019. If no such objec tions are submitted within the objection period, the City Council may adopt the ordinance needed to create the SSA. In addition to the ordinance for introduction, an implementation agreement that governs the relationship between the City of Evanston and the SSA will be introduced at a later City Council meeting. This will be accompanied by an additional ordinance establishing the annual tax levy for the first year of the SSA. Although the SSA itself will last for ten (10) years, the initial agreement will address only the implementation period, which is expected to last only through 2020, with a new agreement to be adopted in late 2020 to govern 2021 and beyond. The SSA will be responsible for presenting an annual report of its activities to the City Counc il and the City Manager in the second quarter of each fiscal year. The SSA will also prepare and submit its proposed budget and annual tax levy to the City Council each year as part of the City’s annual budget process. Background: In late 2017, the City was approached by a number of business and property owners from Central Street interested in forming a Special Service Area (SSA). In 2018, the City Council granted approval to hire consultants to work with the local merchants and economic development staff to begin the process of forming an SSA. The City retained Teska Associates, Inc.’s services in the fall of 2018 to work with the merchant group to study and consider the creation of an SSA. The consultants worked with a steering committee of local merchants and property owners to begin developing a framework for how the proposed SSA would function. Legislative History: The City Council convened a Public Hearing on November 25, 2019, to discuss the matter of establishing an SSA. The City Council also adopted Ordinance 159-O-19 for introduction on November 25, 2019. Attachments: Ordinance 159-O-19 Establishment of SSA #7 East Central Street Signed Application Letter Letter from Central Street Merchants Page 2 of 18 A31.Page 555 of 975 11/25/2019 159-O-19 AN ORDINANCE Establishing Special Service Area Number 7 in the City of Evanston WHEREAS, the City of Evanston, Illinois is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois which said Constitution in Section 6(a) thereof grants unto the City of Evanston as Home Rule unit of government the power to tax; and WHEREAS, special service areas may be established pursuant to Article VII, Sections 6(I) and 7(6) of the Constitution of the State of Illinois, and pursuant to the provisions of the Special Service Area Tax Law, 35 ILCS 200/27 -5 et seq., as amended from time to time (the “Act”) and pursuant to the Property Tax Code, 35 ILCS 200/1 -1 et seq., as amended from time to time; and WHEREAS, on September 23, 2019, the City Council of the City of Evanston adopted Ordinance 107-O-19 proposing the establishment of Special Service Area Number 7 (“SSA No. 7”) in the City of Evanston, Illinois and providing for a public hearing and other related procedures, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, ILLINOIS: SECTION 1: Incorporation of recitals. The recitals of this ordinance are hereby incorporated into this text as if set out herein in full. SECTION 2: The notices of public hearing were published in the Evanston Review and mailed in conformity with the Special Service Area Tax Law and Page 3 of 18 A31.Page 556 of 975 159-O-19 ~2~ all interested persons were given the opportunity to be heard at the public hearing on November 25, 2019 at 7:15 p.m. in the City Council Chambers of the City of Evanston. SECTION 3: Services to be provided by the SSA include marketing as well as aesthetic and streetscape improvements including signage, lighting, landscaping, and holiday decorations. The SSA Boundaries were determined by the need to create a contiguous district, taking care to exclude residential property PINs where possible. SECTION 4: The permanent tax index numbers of all parcels located within the area of the proposed SSA No. 7 and legal descriptions are attached as Exhibit 1. An accurate map depicting the location of the proposed SSA No. 7 is attached to and incorporated herein by reference as Exhibit 2. SECTION 5: The annual tax levy shall not exceed 0.35% for the duration of the ten (10) year SSA period. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and sha ll be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 8: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect Page 4 of 18 A31.Page 557 of 975 159-O-19 ~3~ without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2019 Adopted: _________________, 2019 Approved: ___________________________, 2019 ________________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Approved as to form: ________________________________ Michelle L. Masoncup, Corporation Counsel Page 5 of 18 A31.Page 558 of 975 159-O-19 ~4~ EXHIBIT 1 LEGAL DESCRIPTION OF PROPOSED SPECIAL SERVICE AREA & LIST OF PINS Legal Description of Special Service Area #7 East Central Street District, Evanston, Illinois BEING THOSE PARTS OF SECTION 34 IN TOWNSHIP 42 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, AND ALSO THOSE PARTS OF SECTION 12, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, ALL IN COOK COUNTY ILLINOIS, MORE PARTICULARLY DESCRIBED BELOW. BEGINNING AT THE INTERSECTION OF THE SOUTH RIGHT OF WAY OF CENTRAL STREET AND THE WEST RIGHT OF WAY OF HARTREY AVENUE; THENCE EASTERLY TO THE INTERSECTION OF THE SOUTH LINE OF CENTRAL STREET AND THE EAST LINE OF HARTREY AVENUE; THENCE NORTHERLY TO THE SOUTHWEST CORNER OF LOT 11 IN BLOCK 22 OF STEWART’S RESUBDIVISION OF BLOCK’S 22, 24 AND 26 OF NORTH EVANSTON (RECORDED APRIL 23, 1880 DOCUMENT NUMBER 268048) SAID CORNER BEING 238 FEET WEST OF THE INTERSECTION OF THE NORTH LINE OF CENTRAL STREET AND THE WESTERLY LINE OF STEWART AVENUE; THENCE NORTH ALONG THE WEST LINE OF SAID LOT 11 TO THE SOUTH LINE OF ALLEY NORTH OF CENTRAL STREET; THENCE EAST ALONG THE SOUTH LINE OF SAID ALLEY TO THE WESTERLY LINE OF STEWART AVENUE; THENCE EASTERLY TO THE INTERSECTION OF THE EASTERLY LINE OF STEWART AVENUE AND THE SOUTHERLY LINE OF LIVINGSTON STREET; THENCE NORTHEASTERLY ALONG THE SOUTHERLY LINE OF LIVINGSTON STREET TO THE WESTERLY LINE OF ALLEY EAST OF STEWART AVENUE; THENCE SOUTHEASTERLY ALONG SAID WESTERLY LINE OF ALLEY TO IT INTERSECTION WITH THE WESTERLY EXTENSION OF THE SOUTHERLY LINE OF THE ALLEY NORTH OF CENTRAL STREET; THENCE NORTHEASTERLY AND EASTERLY ALONG SAID SOUTHERLY LINE OF ALLEY TO THE WESTERLY LINE OF PRAIRIE AVENUE; THENCE CONTINUING EASTERLY ALONG THE EXTENSION OF SAID SOUTHERLY LINE OF ALLEY TO THE EASTERLY LINE OF PRAIRIE AVENUE; THENCE NORTHWESTERLY ALONG SAID EASTERLY LINE OF PRAIRIE AVENUE TO THE NORTHERLY LINE OF LOT 14 IN THE RESUBDIVISION OF LOTS 10 TO 14 IN BLOCK 20 OF NORTH EVANSTON SUBDIVISION (RECORDED APRIL 17, 1874 DOCUMENT NUMBER 150939); THENCE NORTHEASTERLY ALONG THE NORTHERLY LINE OF SAID LOT 14 TO THE NORTH WESTERLY CORNER OF SAID LOT 14; THENCE NORTHWESTERLY ALONG THE WESTERLY LINE OF LOTS 1 TO 9 IN BLOCK 20 OF NORTH EVANSTON SUBDIVISION (DOCUMENT NUMBER 150939 RECORDED APRIL 17, 1874), TO THE SOUTHERLY LINE OF LIVINGSTON STREET; Page 6 of 18 A31.Page 559 of 975 159-O-19 ~5~ THENCE NORTHWESTERLY TO THE INTERSECTION OF THE NORTHERLY LINE OF LIVINGSTON STREET AND THE EASTERLY LINE OF ALLEY WEST OF GREEN BAY ROAD; THENCE NORTHWESTERLY ALONG SAID EASTERLY LINE OF ALLEY TO THE SOUTHERLY LINE OF JENKS STREET; THENCE NORTHWESTERLY TO THE INTERSECTION OF THE NORTHERLY LINE OF JENKS STREET AND THE EASTERLY LINE OF ALLEY WEST OF GREEN BAY ROAD; THENCE NORTHWESTERLY ALONG SAID EASTERLY LINE OF ALLEY TO THE SOUTH LINE OF ISABELLA STREET; THENCE EAST ALONG THE SOUTH LINE OF ISABELLA STREET TO THE EASTERLY RIGHT OF WAY LINE OF THE C & NW RR; THENCE SOUTHEASTERLY ALONG THE EASTERLY RIGHT OF WAY LINE OF THE C & NW RR TO THE ITS INTERSECTION WITH THE SOUTHWESTERLY EXTENSION OF THE NORTHWESTERLY LINE OF LOT 11 IN BLOCK 33 IN C. L. JENK’S RESUBDIVISION OF BLOCKS 27, 28, 32, 33 AND 37 OF NORTH EVANSTON (RECORDED MARCH 8, 1875 DOCUMENT NUMBER 16886); THENCE NORTHEASTERLY TO THE NORTHWESTERLY CORNER OF SAID LOT 11, SAID CORNER BEING 193. 5 FEET NORTHWESTERLY ALONG THE EASTERLY LINE OF RAILROAD AVENUE AND ITS INTERSECTION WITH THE WEST LINE OF BROADWAY AVENUE; THENCE NORTHEASTERLY ALONG THE NORTHERLY LINE OF SAID LOT 11 TO THE WEST LINE OF BROADWAY AVENUE; THENCE SOUTH ALONG SAID WEST LINE OF BROADWAY AVENUE TO ITS INTERSECTION WITH THE EASTERLY LINE OF EAST RAILROAD AVENUE; THENCE EAST TO THE EAST LINE OF BROADWAY AVENUE; THENCE NORTH ALONG SAID EAST LINE TO THE SOUTH LINE OF ALLEY NORTH OF CENTRAL STREET; THENCE EAST ALONG SAID SOUTH LINE OF ALLEY TO THE WEST LINE OF EASTWOOD AVENUE; THENCE EAST TO THE INTERSECTION OF THE EAST LINE OF EASTWOOD AVENUE AND THE SOUTH LINE OF ALLEY NORTH OF CENTRAL STREET; THENCE EAST ALONG SAID SOUTH LINE OF ALLEY TO THE NORTH EAST CORNER OF LOT 5 (EXCEPT THE WEST 16 FEET THEREOF) IN BLOCK 36 IN NORTH EVANSTON (RECORDED APRIL 17, 1874 DOCUMENT 150939), SAID CORNER BEING 200 FEET EAST OF EASTWOOD AVENUE; THENCE SOUTH ALONG THE EAST LINE OF SAID LOT 5 TO THE NORTH LINE OF CENTRAL STREET; THENCE SOUTH TO THE SOUTH LINE OF CENTRAL STREET; THENCE WEST ALONG THE SOUTH LINE OF CENTRAL STREET TO THE NORTH EAST CORNER OF LOT 1 IN BLOCK 8 OF NORTH EVANSTON (RECORDED FEBRUARY 17, 1874 DOCUMENT NUMBER 150939), SAID CORNER BEING 60 FEET EAST OF THE EAST LINE OF EASTWOOD AVENUE; Page 7 of 18 A31.Page 560 of 975 159-O-19 ~6~ THENCE SOUTH ALONG EAST LINE OF SAID LOT 1 TO THE NORTH LINE OF ALLEY SOUTH OF CENTRAL STREET; THENCE WEST ALONG THE NORTH LINE OF SAID ALLEY TO THE EAST LINE OF EASTWOOD AVENUE; THENCE NORTH ALONG THE EAST LINE OF EASTWOOD AVENUE TO ITS INTERSECTION WITH THE EASTERLY EXTENSION OF THE NORTH LINE OF THE ALLEY SOUTH OF CENTRAL STREET; THENCE WEST TO THE INTERSECTION OF THE WEST LINE OF EASTWOOD AVENUE AND ALLEY SOUTH OF CENTRAL STREET; THENCE WEST ALONG NORTH LINE OF SAID ALLEY TO THE EAST LINE OF RAILROAD AVENUE; THENCE WEST TO THE EASTERLY RIGHT OF WAY LINE OF C & N.W. RR; THENCE SOUTHEASTERLY ALONG SAID EASTERLY LINE OF C & N.W. RR TO THE NORTH LINE OF SIMPSON STREET; THENCE WEST ALONG THE NORTH LINE OF SIMPSON STREET TO THE WESTERLY RIGHT OF WAY LINE OF C & N.W. RR; THENCE NORTHWESTERLY ALONG SAID WESTERLY RIGHT OF WAY LINE OF C & N.W. RR TO ITS INTERSECTION WITH THE NORTHEASTERLY EXTENSION OF THE SOUTHERLY LINE OF LOT 9 ( EXCEPT THE NORTHERLY 38 FEET OF THE WESTERLY 70 FEET OF SAID LOT 9) IN BLOCK 16 NORTH EVANSTON (RECORDED FEBRUARY 17,1874); THENCE SOUTHWESTERLY TO THE SOUTH EAST CORNER OF SAID LOT 9, SAID CORNER BEING 450 FEET SOUTHEASTERLY OF THE INTERSECTION OF THE WEST LINE OF GREEN BAY ROAD AND THE SOUTHERLY LINE OF HARRISON STREET; THENCE SOUTHWESTERLY ALONG THE SOUTHERLY LINE OF SAID LOT 9 TO THE EASTERLY LINE OF ALLEY WEST OF GREEN BAY ROAD; THENCE NORTHWESTERLY ALONG EASTERLY LINE OF SAID ALLEY TO THE SOUTH EAST CORNER OF LOT 2 (EXCEPT THE NORTH 30 FEET THEREOF OF THE WEST 40 FEET THEREOF) IN BLOCK 16 IN NORTH EVANSTON (RECORDED FEBRUARY 17, 1874) BEING A 100 FEET SOUTHEASTERLY OF THE INTERSECTION OF THE EAST LINE OF ALLEY WEST OF GREEN BAY ROAD AND THE SOUTH LINE OF HARRISON STREET; THENCE SOUTHWESTERLY TO THE SOUTHEAST CORNER OF LOT 18 IN BLOCK 16 IN NORTH EVANSTON (RECORDED FEBRUARY 17,1874), BEING A 100 FEET SOUTHEASTERLY OF THE INTERSECTION OF THE WEST LINE OF ALLEY WEST OF GREEN BAY ROAD AND THE SOUTH LINE OF HARRISON STREET; THENCE SOUTHWESTERLY ALONG THE SOUTHERLY LINE OF SAID LOT 18 A DISTANCE OF 120 FEET; THENCE NORTHWESTERLY AND PARALLEL WITH THE EAST LINE OF PRAIRIE AVENUE TO THE SOUTH LINE OF HARRISON STREET; THENCE NORTHEASTERLY ALONG THE SOUTHERLY LINE OF HARRISON STREET TO THE WESTERLY LINE OF ALLEY WEST OF GREEN BAY RD; Page 8 of 18 A31.Page 561 of 975 159-O-19 ~7~ THENCE NORTHWESTERLY TO THE INTERSECTION OF THE NORTHERLY LINE OF HARRISON STREET AND THE WEST LINE OF ALLEY WEST OF GREEN BAY ROAD; THENCE NORTHWESTERLY ALONG SAID WEST LINE OF ALLEY TO THE SOUTH EASTERLY CORNER OF LOT 1 IN RANDLEV’S SUBDIVISION OF LOTS 8 AND 9 OF BLOCK 19 OF NORTH EVANSTON (RECORDED JANUARY 24, 1907 DOCUMENT NUMBER 398029); THENCE SOUTHWESTERLY ALONG THE SOUTHERLY LINE OF LOTS 1, 2, 3 AND 4 TO THE SOUTH EASTERLY CORNER OF LOT 13 IN RANDLEV’S SUBDIVISION OF LOTS 8 AND 9 OF BLOCK 19 OF NORTH EVANSTON (RECORDED JANUARY 24, 1907 DOCUMENT NUMBER 398029); THENCE NORTHERLY ALONG THE EAST LINE OF SAID LOT 13 TO THE NORTH EAST CORNER OF LOT 13, IN RANDLEV’S SUBDIVISION OF LOTS 8 AND 9 IN BLOCK 19 OF NORTH EVANSTON (RECORDED JANUARY 24, 1907 DOCUMENT NUMBER 398029); THENCE WEST ALONG THE NORTH LINE OF SAID LOT 13 IN RANDLEV’S SUBDIVISION OF LOTS 8 AND 9 IN BLOCK 19 OF NORTH EVANSTON (RECORDED JANUARY 24, 1907 DOCUMENT NUMBER 398029), TO THE EASTERLY LINE OF PRAIRIE AVENUE; THENCE SOUTH EASTERLY ALONG SAID EASTERLY LINE OF PRAIRIE AVENUE TO THE SOUTH WESTERLY CORNER OF LOT 13 IN RANDLEV’S SUBDIVISION OF LOTS 8 AND 9 IN BLOCK 19 OF NORTH EVANSTON (RECORDED JANUARY 24, 1907 DOCUMENT NUMBER 398029); THENCE WESTERLY TO THE INTERSECTION OF THE WEST LINE OF PRAIRIE AVENUE AND THE NORTH LINE OF ALLEY SOUTH OF CENTRAL STREET; THENCE WEST ALONG THE NORTH LINE OF SAID ALLEY TO THE SOUTHWEST CORNER OF LOT 2 IN BLOCK 18 IN NORTH EVANSTON (RECORDED FEBRUARY 17, 1874 DOCUMENT NUMBER 150939) BEING 70 FEET EAST OF THE EAST LINE OF HARTREY AVENUE; THENCE NORTH ALONG THE WEST LINE OF SAID LOT 2 A DISTANCE OF 80 FEET TO A POINT 70 FEET SOUTH OF THE SOUTH LINE OF CENTRAL STREET; THENCE WEST AND PARALLEL WITH THE SOUTH LINE OF CENTRAL STREET TO THE EAST LINE OF HARTREY AVENUE; THENCE WEST TO THE INTERSECTION OF THE WESTERLY LINE OF PIONEER ROAD AND THE NORTH LINE OF ALLEY SOUTH OF CENTRAL STREET; THENCE WEST ALONG THE NORTH LINE OF SAID ALLEY A DISTANCE OF 50 FEET TO THE SOUTH WEST CORNER OF LOT 1 IN BLOCK 1 IN HARTREY’S ADDITION TO THE NORTH EVANSTON (RECORDED MAY 6, 1872); THENCE NORTH ALONG THE WEST LINE OF SAID LOT 1 TO THE SOUTH LINE OF CENTRAL STREET; THENCE EAST ALONG THE SOUTH LINE OF CENTRAL STREET TO THE POINT OF BEGINNING, ALL IN COOK COUNTY, ILLINOIS. Page 9 of 18 A31.Page 562 of 975 159-O-19 ~8~ PROPERTY INDEX NUMBERS: 05343120370000; 05343250190000; 05343250200000; 05344170210000; 05344170220000; 05344170230000; 05344170280000; 05344170290000; 05344220010000; 05344220020000; 05344220130000; 05344220140000; 05344220150000; 05344220160000; 05344220170000; 05344220180000; 05344230150000; 05344230160000; 05344230170000; 05344230180000; 05344230190000; 05344230200000; 05344230210000; 05344230220000; 05344230240000; 05344230280000; 05344230290000; 05344230300000; 05344230310000; 05344240120000; 05344240130000; 05344240140000; 05344270140000; 05344270150000; 05344270160000; 05344270170000; 05344270230000; 05344270260000; 05344270270000; 05344270300000; 05344280070000; 05344280080000; 05344280100000; 10121010140000; 10121030010000; 10121030030000; 10121030050000; 10121030060000; 10121030070000; 10121030090000; 10121030100000; 10121030120000; 10121030270000; 10121030300000; 10121030310000; 10121030320000; 10121030338001; 10121030338002; 10121030460000; 10121040030000; 10121040040000; 10121040050000; 10121040060000; 10121040070000; 10121040080000; 10121040150000; 10121040180000; 10122000040000; 10122000110000; 10122000120000; 10122000130000; 10122000140000; 10122000160000; 10122000230000; 10122000240000; 10122000250000; 10122000260000; 10122000270000; 10122000280000; 10122010010000; 10122010020000; 10122010030000; 10122010040000; 10122010050000; 10122010060000; 10122010180000; 10122030010000; 10125000010000 Page 10 of 18 A31.Page 563 of 975 159-O-19 ~9~ EXHIBIT 2 SPECIAL SERVICE AREA PROPOSED MAP Page 11 of 18 A31.Page 564 of 975 CENTRAL 1111111 ISTREET EVANSTON September 12, 2019 Hon. Steve Hagerty Mayor City of Evanston 2100 Ridge Road Evanston, IL 60201 RE: Application for the Designation of the West Central Street and East Central Street Special Service Areas to the City of Evanston Dear Mayor Hagerty: On behalf of the Central Street SSA Steering Committee and Central Street Business Association, a not for-profit corporation, we are pleased to submit this Application and Feasibility Study regarding the establishment of two Special Service Areas (SSAs): the West Central Street SSA and the East Central Street SSA. On October 12, 2017, the Central Street Business Association submitted a petition signed by twenty nine businesses in support of a feasibility study to explore the designation of a Special Service Area on Central Street. The City of Evanston's Economic Development Committee directed staff to issue an RFP to study the feasibility of creating an SSA at their July 25, 2018 meeting. Teska Associates was selected as the consultant for the SSA designation. We are proud of the outreach that was conducted that demonstrated the support of businesses and property owners for the designation of the SSA. Over an eight-month period, six meetings were held with local merchants and the Central Street SSA Steering Committee as well as two community meetings and one 7th Ward Presentation. A mailing was sent to all taxpayers informing them of the two community meetings. Over the course of this outreach, the Steering Committee decided to recommend two SSA's that would be focused on the commercial areas of Central Street and exclude residential blocks as well as condominiums located above the ground floor. The approximate boundaries for the West Central SSA would be Central Park Ave on the west and Ewing Ave. on the East, while the boundaries for East Central St. SSA would be Hartrey Ave. on the west, Eastwood Ave. on the east, Isabella St. on the north and (for the railroad property only) Simpson St. on the south. Detailed maps are provided in the Central Street SSA Feasibility Study. Property Index Number (PIN) lists and legal descriptions for each proposed SSA are also included in the Feasibility Study. 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Q i\ mm”mcuuon833.3 m3%. 0.31%.no:z::m& .2 m§_<8..mw_umQm_mm_.<.nm>_.mm3..3m 93;.£32 mcnammm mcmzmmmz>_<_m >ooxmmm mm_£mmmzq>_<m ._._._._.m C_<:¢x_,§_$h\_~§Poop $3 <5 93 NaE:mzzvsrx 0 N080»:2 W95,. 0/ ®LrN.ws§:SU_Dm%Q #41 (F GE )3 E565 /§(m.>+o®<,,>2§§,w .,/99 wk.» J ////J/21%Page 17 of 18A31.Page 570 of 975 .._u~no mcm_zm.n....z>_<_m >ooxmmm :muzmmmzq>_<m ._._._._.m _§Q.\$@ m;R$&\{N mm”mauve:8 3:23 mr$..._c.__2 5%«on mwumn_m_mm..<.nm>3»3..3m nm_.:_.m_mamamcmimmm swan ?o::::m&Page 18 of 18A31.Page 571 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Paulina Martinez, Assistant to the City Manager CC: Johanna Leonard, Community Development Director; Paul Zalmezak, Economic Development Manager Subject: Ordinance 160-O-19 “Establishing Special Service Area No. 8 in the City of Evanston” Date: December 9, 2019 Recommended Action: Economic Development staff recommends City Council adoption of Ordinance 160 -O-19, “Establishing Special Service Area Number 8 in the City of Evanston.” The Special Service Area Number 8 (SSA No. 8) is intended to provide marketing as well as aesthetic and streetscape improvements such as signage, lighting, landscaping, and holiday decorations for the commercial corridor along Central Street between Ewing Avenue and Central Park Avenue. The ordinance establishes the geographic boundaries, duration, and tax cap for SSA No. 8. Council Action: For Action Summary: The proposed SSA No. 8 encompasses 75 PINS within a contiguous area along Central Street (Ewing Avenue to Central Park Avenue). The SSA boundaries were determined by the need to create a contiguous district, taking care to exclude residential property PINs where possible. SSA No. 8 will remain in place for ten (10) years from the date of its adoption. For the duration of its ten-year period, the tax cap will be set at 0.35% of EAV. Each year the City, in coordination with the SSA, will adopt a levy for th e following year with the goal of obtaining an annual budget of approximately $65,000 to support the provision of services such as marketing, business development, and the installation and maintenance of public way improvements within the district. The levy for each year will never exceed 0.35%, based on the tax cap established in the enacting ordinance. A32.Page 572 of 975 Discussion: State statute requires that a public hearing be held prior to adoption of the ordinances. As part of that process, a public hearing on the proposed SSA was held on November 25, 2019. Under state law, those within the proposed district have 60 days from the close of the public hearing to block adoption of the SSA by collecting and submitting objections by at least fifty - one percent (51%) of the electors residing within the proposed Special Service Area, and by at least fifty-one percent (51%) of the owners of record of the land included within the boundaries of the proposed Special Service Area. That 60 -day period will conclude on January 24, 2019. If no such objections are submitted within the objection period, the City Council may adopt the ordinance needed to create the SSA. In addition to the ordinance for introduction, an implementation agreement that governs the relationship between the City of Evanston and the SSA will be introduced at a later City Council meeting. This will be accompanied by an additional ordinance establishing the annual tax levy for the first year of the SSA. Although the SSA itself will last for ten (10) years, the initial agreement will address only the implementation period, which is expected to last only through 2020, with a new agreement to be adopted in late 2020 to govern 2021 and beyond. The SSA will be responsible for presenting an annual report of its activitie s to the City Council and the City Manager in the second quarter of each fiscal year. The SSA will also prepare and submit its proposed budget and annual tax levy to the City Council each year as part of the City’s annual budget process. Background: In late 2017, the City was approached by a number of business and property owners from Central Street interested in forming a Special Service Area (SSA). In 2018, the City Council granted approval to hire consultants to work with the local merchants and econom ic development staff to begin the process of forming an SSA. The City retained Teska Associates, Inc.’s services in the fall of 2018 to work with the merchant group to study and consider the creation of an SSA. The consultants worked with a steering commit tee of local merchants and property owners to begin developing a framework for how the proposed SSA would function. Legislative History: The City Council convened a Public Hearing on November 25, 2019 to discuss the matter of establishing a SSA. The City Council also adopted Ordinance 160-O-19 for introduction on November 25, 2019. Attachments: Ordinance 160-O-19 Establishment of SSA #8 West Central Street Signed Application Letter Letter from Central Street Merchants Page 2 of 16 A32.Page 573 of 975 11/25/2019 160-O-19 AN ORDINANCE Establishing Special Service Area Number 8 in the City of Evanston WHEREAS, the City of Evanston, Illinois is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois which said Constitution in Section 6(a) thereof grants unto the City of Evanston as Home Rule unit of government the power to tax; and WHEREAS, special service areas may be established pursuant to Article VII, Sections 6(I) and 7(6) of the Constitution of the State of Illinois, and pursuant to the provisions of the Special Service Area Tax Law, 35 ILCS 200/27 -5 et seq., as amended from time to time (the “Act”) and pursuant to the Property Tax Code, 35 ILCS 200/1 -1 et seq., as amended from time to time; and WHEREAS, on September 23, 2109, the City Council of the City of Evanston adopted Ordinance 108-O-19 proposing the establishment of Special Service Area Number 8 (“SSA No. 8”) in the City of Evanston, Illinois and providing for a public hearing and other related procedures, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, ILLINOIS: SECTION 1: Incorporation of recitals. The recitals of this ordinance are hereby incorporated into this text as if set out herein in full. SECTION 2: The notices of public hearing were published in the Evanston Review and mailed in conformity with the Special Service Area Tax Law and all Page 3 of 16 A32.Page 574 of 975 169-O-19 ~2~ interested persons were given the opportunity to be heard at the public hearing on November 25, 2019 at 7:15 p.m. in the City Council Chambers of the City of Evanston. SECTION 3: Services to be provided by the SSA include marketing as well as aesthetic and streetscape improvements including signage, lighting, landscaping, and holiday decorations. The SSA Boundaries were determined by the need to create a contiguous district, taking care to exclude residential property PINs where possible. SECTION 4: The permanent tax index numbers of all parcels located within the area of the proposed SSA No. 8 and legal descriptions are attached as Exhibit 1. An accurate map depicting the location of the proposed SSA No. 8 is attached to and incorporated herein by reference as Exhibit 2. SECTION 5: The annual tax levy shall not exceed 0.35% for the duration of the ten (10) year SSA period. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 8: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect Page 4 of 16 A32.Page 575 of 975 169-O-19 ~3~ without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2019 Adopted: _________________, 2019 Approved: ___________________________, 2019 ________________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Approved as to form: ________________________________ Michelle L. Masoncup, Corporation Counsel Page 5 of 16 A32.Page 576 of 975 169-O-19 ~4~ EXHIBIT 1 LEGAL DESCRIPTION OF PROPOSED SPECIAL SERVICE AREA & LIST OF PINS Legal Description of Special Service Area #8 East Central Street District, Evanston, Illinois. BEING THOSE PARTS OF SECTION 33 AND 34 IN TOWNSHIP 42 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, AND ALSO THOSE PARTS OF SECTION 11, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, ALL IN COOK COUNTY ILLINOIS, MORE PARTICULARLY DESCRIBED BELOW. BEGINNING AT THE NORTH LINE OF CENTRAL AVENUE 200 FEET WEST OF THE WEST LINE OF CENTRAL PARK AVENUE, BEING THE WEST LINE OF THE CONSOLIDATION OF (EX E. 75 FT. –S. 75 FT.) OF THE EAST 200 FEET AND SOUTH 125 FEET OF LOT 1 IN H. WITTBOLDS SUBDIVISION, (REC. MAY 25, 1978 AS DOCUMENT NUMBER 24464793); THENCE NORTH ALONG SAID WEST LINE OF LOT 1 TO THE NORTHLINE OF AFORESAID LOT 1 IN THE CONSOLIDATION IN H. WITTBOLDS SUBDIVISION; THENCE EAST ALONG SAID NORTH LINE OF LOT 1 TO THE WEST LINE OF CENTRAL PARK AVE; THENCE CONTINUING EAST TO THE EAST LINE OF CENTRAL PARK AVENUE; THENCE SOUTH ALONG THE EAST LINE OF CENTRAL PARK AVENUE TO THE SOUTH LINE OF THE ALLEY NORTH OF CENTRAL STREET; THENCE EAST ALONG SAID SOUTH LINE OF ALLEY TO THE WEST LINE OF HURD AVENUE; THENCE EAST TO THE INTERSECTION OF THE EAST LINE OF HURD AVENUE AND THE SOUTH LINE OF THE ALLEY NORTH OF CENTRAL STREET; THENCE EAST ALONG SAID SOUTH LINE OF ALLEY TO THE WEST LINE OF LINCOLNWOOD DRIVE; THENCE EAST TO THE INTERSECTION OF THE EAST LINE OF LINCOLNWOOD DRIVE AND THE SOUTH LINE OF THE ALLEY NORTH OF CENTRAL STREET; THENCE EAST ALONG THE SOUTH LINE OF SAID ALLEY TO THE CENTERLINE OF ALLEY FROM THE NORTH WEST OF REESE AVENUE; THENCE NORTH ALONG SAID CENTERLINE TO THE SOUTH LINE OF ALLEY NORTH OF CENTRAL STREET TO THE EAST; THENCE EAST ALONG SOUTH LINE OF SAID ALLEY TO THE WEST LINE OF REESE AVENUE; Page 6 of 16 A32.Page 577 of 975 169-O-19 ~5~ THENCE EAST TO THE INTERSECTION OF THE EAST LINE OF REESE AVE AND THE SOUTH LINE OF ALLEY NORTH OF CENTRAL STREET; THENCE EAST ALONG SAID SOUTH LINE OF ALLEY TO THE WEST LINE OF EWING AVE; THENCE SOUTH ALONG THE WEST LINE OF EWING AVENUE AND ITS EXTENSION TO THE SOUTH LINE OF CENTRAL AVENUE; THENCE EAST ALONG THE SOUTH LINE OF CENTRAL AVENUE TO A POINT 100 FEET EAST OF THE EAST LINE OF EWING AVE, BEING THE EAST LINE OF LOTS 9 AND 10 (EXCEPTING THE SOUTH 120 FEET OF SAID LOTS) IN BLOCK 3 IN E.T. PAUL’S ADDITION TO EVANSTON (RECORDED JULY 10,1891); THENCE SOUTH ALONG SAID EAST LINE OF LOT 9 A DISTANCE OF 71.25 FEET; THENCE WEST AND PARALLEL WITH THE SOUTH LINE OF CENTRAL AVENUE TO THE EAST LINE OF EWING AVENUE; THENCE CONTINUING WEST ALONG THE EXTENSION OF SAID LINE TO THE WEST LINE OF EWING STREET; THENCE SOUTH ALONG SAID WEST LINE OF EWING AVENUE TO THE NORTH LINE OF THE ALLEY SOUTH OF CENTRAL STREET; THENCE WEST ALONG SAID NORTH LINE OF ALLEY TO THE EAST LINE OF LINCOLNWOOD DRIVE FROM THE NORTH; THENCE NORTH ALONG SAID EAST LINE OF LINCOLNWOOD DRIVE TO IT’S INTERSECTION WITH THE EXTENSION OF THE NORTH LINE OF ALLEY SOUTH OF CENTRAL AVE WEST OF LINCOLNWOOD DRIVE; THENCE WEST ALONG SAID EXTENSION OF THE NORTH LINE OF ALLEY TO THE WEST LINE OF LINCOLNWOOD DRIVE FROM THE NORTH; THENCE WEST ALONG SAID NORTH LINE OF ALLEY TO THE EAST LINE OF HURD AVENUE; THENCE WEST TO THE INTERSECTION OF THE WEST LINE OF HURD AVENUE AND THE NORTH LINE OF ALLEY SOUTH OF CENTRAL STREET; THENCE WEST ALONG SAID NORTH LINE OF ALLEY TO THE EAST LINE OF CENTRAL PARK AVENUE; THENCE WEST TO THE INTERSECTION OF THE WEST LINE OF CENTRAL PARK AVENUE AND THE NORTH LINE OF ALLEY SOUTH OF CENTRAL STREET; THENCE WEST ALONG SAID NORTH LINE OF ALLEY 186 FEET TO THE WEST LINE OF LOT 6 IN BLOCK 3 OF ARTHUR T. McINTOSH’S ADDITION TO EVANSTON (RECORDED JULY 19, 1915 DOCUMENT NUMBER 5674726); THENCE NORTH ALONG SAID WEST LINE OF LOT 6 TO THE SOUTH LINE OF CENTRAL STREET; THENCE NORTH TO THE NORTH LINE OF CENTRAL STREET; THENCE WEST ALONG SAID NORTH LINE OF CENTRAL STREET TO THE POINT OF BEGINNING, ALL IN COOK COUNTY ILLINOIS. Page 7 of 16 A32.Page 578 of 975 169-O-19 ~6~ PROPERTY INDEX NUMBERS: 05334260210000, 05334260450000, 05334270180000, 05334270190000, 05334270200000, 05334270301025, 05334280120000, 05334280130000, 05334280140000, 05334280150000, 05334280160000, 05334280170000, 05334280180000, 05334280190000, 05334280221001, 05334280221002, 05334280221003, 05334280221004, 05334280221005, 05334280221006, 05334280221007, 05334280221008, 05334280221009, 05334290140000, 05334290150000, 05334290160000, 05334290170000, 05334290240000, 05334300120000, 05334300130000, 05334300140000, 05334300150000, 05334300160000, 05334300170000, 05334300180000, 05334300190000, 05334300200000, 10111060050000, 10111060060000, 10111060070000, 10111060080000, 10111060090000, 10112000010000, 10112000020000, 10112000030000, 10112000040000, 10112000050000, 10112000060000, 10112000070000, 10112000080000, 10112000090000, 10112000100000, 10112010220000, 10112010260000, 10112010270000, 10112010281009, 10112010281010, 10112010281011, 10112020010000, 10112020020000, 10112020030000, 10112020040000, 10112020050000, 10112020080000, 10112020110000, 10112020120000, 10112020130000, 10112020280000, 10112020290000, 10112020300000, 10112020310000, 10112020321001, 10112020321002, 10112020321003, 10112030010000 Page 8 of 16 A32.Page 579 of 975 169-O-19 ~7~ EXHIBIT 2 SPECIAL SERVICE AREA PROPOSED MAP Page 9 of 16 A32.Page 580 of 975 CENTRAL 1111111 ISTREET EVANSTON September 12, 2019 Hon. Steve Hagerty Mayor City of Evanston 2100 Ridge Road Evanston, IL 60201 RE: Application for the Designation of the West Central Street and East Central Street Special Service Areas to the City of Evanston Dear Mayor Hagerty: On behalf of the Central Street SSA Steering Committee and Central Street Business Association, a not for-profit corporation, we are pleased to submit this Application and Feasibility Study regarding the establishment of two Special Service Areas (SSAs): the West Central Street SSA and the East Central Street SSA. On October 12, 2017, the Central Street Business Association submitted a petition signed by twenty nine businesses in support of a feasibility study to explore the designation of a Special Service Area on Central Street. The City of Evanston's Economic Development Committee directed staff to issue an RFP to study the feasibility of creating an SSA at their July 25, 2018 meeting. Teska Associates was selected as the consultant for the SSA designation. We are proud of the outreach that was conducted that demonstrated the support of businesses and property owners for the designation of the SSA. Over an eight-month period, six meetings were held with local merchants and the Central Street SSA Steering Committee as well as two community meetings and one 7th Ward Presentation. A mailing was sent to all taxpayers informing them of the two community meetings. Over the course of this outreach, the Steering Committee decided to recommend two SSA's that would be focused on the commercial areas of Central Street and exclude residential blocks as well as condominiums located above the ground floor. The approximate boundaries for the West Central SSA would be Central Park Ave on the west and Ewing Ave. on the East, while the boundaries for East Central St. SSA would be Hartrey Ave. on the west, Eastwood Ave. on the east, Isabella St. on the north and (for the railroad property only) Simpson St. on the south. Detailed maps are provided in the Central Street SSA Feasibility Study. Property Index Number (PIN) lists and legal descriptions for each proposed SSA are also included in the Feasibility Study. 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Q i\ mm”mcuuon833.3 m3%. 0.31%.no:z::m& .2 m§_<8..mw_umQm_mm_.<.nm>_.mm3..3m 93;.£32 mcnammm mcmzmmmz>_<_m >ooxmmm mm_£mmmzq>_<m ._._._._.m C_<:¢x_,§_$h\_~§Poop $3 <5 93 NaE:mzzvsrx 0 N080»:2 W95,. 0/ ®LrN.ws§:SU_Dm%Q #41 (F GE )3 E565 /§(m.>+o®<,,>2§§,w .,/99 wk.» J ////J/21%Page 15 of 16A32.Page 586 of 975 .._u~no mcm_zm.n....z>_<_m >ooxmmm :muzmmmzq>_<m ._._._._.m _§Q.\$@ m;R$&\{N mm”mauve:8 3:23 mr$..._c.__2 5%«on mwumn_m_mm..<.nm>3»3..3m nm_.:_.m_mamamcmimmm swan ?o::::m&Page 16 of 16A32.Page 587 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Paul Zalmezak, Economic Development Manager CC: Johanna Leonard, Community Development Director; Paul Zalmezak, Economic Development Manager Subject: Ordinance 161-O-19 "Termination of Special Service Area No. 4 and Establishing Special Service Area No. 9" in the City of Evanston Date: December 9, 2019 Recommended Action: Economic Development staff recommends City Council adoption of Ordinance 161 -O-19, “Establishing Special Service Area Number 8 in the City of Evanston.” The Special Service Area Number 8 (SSA No. 8) is intended to provide marketing as well as aesthetic and streetscape improvements such as signage, lighting, landscaping, and holiday decorations for the commercial corridor along Central Street between Ewing Avenue and Central Park Avenue. The ordinance establishes the geographic boundaries, duration, and tax cap for SSA No. 8. Council Action: For Action Summary: The proposed SSA No. 8 encompasses 75 PINS within a contiguous area along Central Street (Ewing Avenue to Central Park Avenue). The SSA boundaries were determined by the need to create a contiguous district, taking care to exclude residential property PINs where possible. SSA No. 8 will remain in place for ten (10) years from the date of its adoption. For the duration of its ten-year period, the tax cap will be set at 0.35% of EAV. Each year the Ci ty, in coordination with the SSA, will adopt a levy for the following year with the goal of obtaining an annual budget of approximately $65,000 to support the provision of services such as marketing, business development, and the installation and maintenance of public way improvements within the district. The levy for each year will never exceed 0.35%, based on the tax cap established in the enacting ordinance. A33.Page 588 of 975 Discussion: State statute requires that a public hearing be held prior to adoption of the ordin ances. As part of that process, a public hearing on the proposed SSA was held on November 25, 2019. Under state law, those within the proposed district have 60 days from the close of the public hearing to block adoption of the SSA by collecting and submitt ing objections by at least fifty- one percent (51%) of the electors residing within the proposed Special Service Area, and by at least fifty-one percent (51%) of the owners of record of the land included within the boundaries of the proposed Special Service Area. That 60-day period will conclude on January 24, 2019. If no such objections are submitted within the objection period, the City Council may adopt the ordinance needed to create the SSA. In addition to the ordinance for introduction, an implementa tion agreement that governs the relationship between the City of Evanston and the SSA will be introduced at a later City Council meeting. This will be accompanied by an additional ordinance establishing the annual tax levy for the first year of the SSA. Although the SSA itself will last for ten (10) years, the initial agreement will address only the implementation period, which is expected to last only through 2020, with a new agreement to be adopted in late 2020 to govern 2021 and beyond. The SSA will be responsible for presenting an annual report of its activities to the City Council and the City Manager in the second quarter of each fiscal Year. The SSA will also prepare and submit its proposed budget and annual tax levy to the City Council each year as p art of the City’s annual budget process. Background: In late 2017, the City was approached by a number of business and property owners from Central Street interested in forming a Special Service Area (SSA). In 2018, the City Council granted approval to hire consultants to work with the local merchants and economic development staff to begin the process of forming an SSA. The City retained Teska Associates, Inc.’s services in the fall of 2018 to work with the merchant group to study and consider the creation of a SSA. The consultants worked with a steering committee of local merchants and property owners to begin developing a framework for how the proposed SSA would function. Legislative History: The City Council convened a Public Hearing on November 25, 2019 to discuss the matter of establishing a SSA. Attachments: Ordinance 161-O-19 Termination of SSA_4 Reestablished as SSA_9 EVMARK (DBA DOWNTOWN EVANSTON) Agreement Page 2 of 46 A33.Page 589 of 975 11/25/2019 161-O-19 AN ORDINANCE Authorizing the Termination of Special Service Area Number 4 and the Reestablishment of the Special Service Area as Special Service Area Number 9 in the City of Evanston WHEREAS, the City of Evanston, Illinois is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois which said Constitution in Section 6(a) thereof grants unto the City of Evanston as Home Rule unit of government the power to tax; and WHEREAS, special service areas may be established pursuant to Article VII, Sections 6(I) and 7(6) of the Constitution of the State of Illinois, and pursuant to the provisions of the Special Service Area Tax Law, 35 ILCS 200/27 -5 et seq., as amended from time to time (the “Act”) and pursuant to the Property Tax Code, 35 ILCS 200/1 -1 et seq., as amended from time to time; and WHEREAS, special service areas are established pursuant to the Act and pursuant to the Property Tax Code (35 ILCS 200/1-1 et seq.); and WHEREAS, on August 10, 1987, pursuant to Ordinance 46-O-87, the City Council of the City of Evanston (“City”) enacted an ordinance (the “Establishment Ordinance”) which established an area known and designated as Special Service Area Number 4 (the “SSA Area”) and authorized the levy of an annual tax, for the period beginning in tax year 1988 (the “Original Levy Period”), not to exceed the lesser of annual rate of 0.28% of the equalized assessed value of the taxable property therein (the “Original Services Tax”) or $250,000 to provide certain services in and for the SSA Page 3 of 46 A33.Page 590 of 975 161-O-19 ~2~ Area in addition to the services provided by the City of Evanston generally (the “SSA No. 4”). By terms of the ordinance, Special Service Area No. 4 was terminate in 1987; and WHEREAS, on June 22, 1992, pursuant to Ordinance 47-O-92, did extend SSA No. 4 in the SSA Area described in Exhibit 1 for an additional 5 years to terminate in 1997; and WHEREAS, on January 13, 1997, pursuant to Ordinance 116 -O-96, SSA No. 4 was to terminate in 1997 and was extended another 10 years to terminate in 2007; and WHEREAS, on July 9, 2007, pursuant to Ordinance 67-O-07, SSA No. 4 was to terminate in 2007 and was extended another 12 years, months and will terminate on December 31, 2019, if the SSA No. 4 is not extended once more; and WHEREAS, on September 23, 2019, the City Council of the City of Evanston adopted Ordinance 109-O-19 proposing the extension of SSA No. 4 in the City of Evanston, Illinois and providing for a public hearing and other related procedures on November 25, 2019, WHEREAS, THE City Council determines (a) that it is in the best interests of the City of Evanston to (i) terminate the authorization of the levy of the SSA No. 4, (ii) reestablish an area to be known and designated as SSA No. 9 with reconstituted boundaries (the “Area”) and the extension of the special services provided by SSA No. 4, and (iii) authorize a special annual services tax (the “Services Tax”) for a period of ten (10) years within the Area for the provision of special services as set forth herein; (b) Page 4 of 46 A33.Page 591 of 975 161-O-19 ~3~ that the Area is contiguous; and (c) that the proposed Special Services are in addition to municipal services provided by the City of Evanston generally; and BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, ILLINOIS: SECTION 1: Incorporation of recitals. The recitals of this ordinance are hereby incorporated into this text as if set out herein in full. SECTION 2: The notices of public hearing were published in the Evanston Review and mailed in conformity with the Special Service Area Tax Law and all interested persons were given the opportunity to be heard at the public hearing on November 25, 2019 at 7:15 p.m. in the City Council Chambers of the City of Evanston. SECTION 3: Services to be provided by the SSA include marketing as well as aesthetic and streetscape improvements including signage, lighting, landscaping, and holiday decorations. The Area was determined by the need to create a contiguous district, taking care to exclude residential property PINs where possible. SECTION 4: The permanent tax index numbers of all parcels located within the area of the proposed SSA No. 9 and legal descriptions are attached as Exhibit 1. An accurate map depicting the location of the reestablished SSA No. 9 is attached to and incorporated herein by reference as Exhibit 2. SECTION 5: The annual tax levy shall not exceed 0.2460% for the duration of the ten (10) year SSA period. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. Page 5 of 46 A33.Page 592 of 975 161-O-19 ~4~ SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 8: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 9: If any provision of this ordinance o r application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2019 Adopted: _________________, 2019 Approved: ___________________________, 2019 ________________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Approved as to form: ________________________________ Michelle L. Masoncup, Corporation Counsel Page 6 of 46 A33.Page 593 of 975 161-O-19 ~5~ EXHIBIT 1 LEGAL DESCRIPTION OF PROPOSED SPECIAL SERVICE AREA & LIST OF PINS Legal Description of Special Service Area #9 Downtown Evanston, Evanston, Illinois That part of Section 18, Township 41 North, Range 14, East of the Third Principal Meridian bounded and described as follows: Beginning at the intersection of the South line of Emerson Street and the East line of Ridge Avenue; thence East along the South line of Emerson Street to the west line of Maple Avenue; thence South along the West line of Maple Avenue to the South line of University Place extended; thence East along the South line of University Place and its extension to the East line of Lot 1 in Ivy Court Subdivision recorded as document number 98373123 extended; thence North along said East line and its extension to the Southeast line of Elgin Road; thence Southeast, along said Southeast line of Elgin Road to the West line of Benson Avenue; thence North along the West line of Benson Avenue to the South line of Emerson Street; thence East, along the South line of Emerson Street to the West line of Lot 4 in Block 6 in the Village of Evanston; thence South along the West line of said Lot 4 to the North line of the South Half of said Lot 4; thence East along the North line of the South Half of said Lot 4 to the East line of Lo t 4; thence South along the East line of said Lot 4 to the North line of University Place; thence West along the North line of University Place to the Northeast line of Elgin Road; thence Southwesterly to the intersection of the South line of University Place and the Southwesterly line of Elgin Road; thence Southeasterly along the Southwesterly line of Elgin Road to the West line of Sherman Avenue; thence Southeasterly to the intersection of the East line of Sherman Avenue and the Southwest line of Elgin Ro ad; thence Southeasterly along the Southeasterly line of Elgin Road to the intersection of the South line of Clark Street and the Northwesterly line of Orrington Avenue; thence Southwesterly along the Northwesterly line of Orrington Avenue to the extension of the North line of Lot 8 in Block 15 in said Village of Evanston; thence Southeasterly along said North line of Lot 8 to the Southeast line of the Northerly-Southerly alley in said Block 15; thence Northeasterly along said Southeast line of said alley t o a line 11 feet Northeasterly of and parallel with the Northeast line of Lot 14 of said Block 15; thence Southeasterly along said parallel line to the Southeasterly line of Chicago Avenue; thence Northeasterly along the Southeasterly line of Chicago Aven ue to the Southerly line of Clark Street; thence Southeasterly along the Southerly line of Clark Street to the Westerly line of the Northerly-Southerly alley; thence Southwesterly along said Westerly line of said alley to the North line of Church Street; thence Southwesterly to the intersection of the South line of Church Street and the Westerly line of the Northerly- Southerly alley in Block 20 in said Village of Evanston; thence Southwesterly along said Westerly line of said alley to an intersecting point with the extended South line of lot 11 in aforesaid Block 20; thence Southeasterly along said South line of Lot 11 to the Westerly line of Hinman Avenue; thence Southwesterly along said Westerly line of Hinman Avenue to the South line of Lot 2 in Block 26 of said Village of Evanston; Page 7 of 46 A33.Page 594 of 975 161-O-19 ~6~ thence Northwesterly along the South line of said Lot 2 to a point on the West line of the Northerly-Southerly alley in said Block 26; thence Southwesterly along said West line to a line 18 feet Southwest of and parallel with the North line of Lot A of the Plat of Consolidation of lots 7 and 8 in said Block 26; thence Northwesterly along said parallel line to a line 100 feet Northwest of and parallel with said west line of alley; thence Southwesterly, along a line 100 feet Northwesterly and parallel with the West line of said alley to the North line of Grove Street; thence Northwesterly along said North line of Grove Street to its intersection with the west line and its extension of the North-South alley in Block 29 in said Village of Evanston; thence South along said West line and it extension to the North line of Lake Street; thence West along the North line of Lake Street to the East line of Elmwood Avenue; thence North along the East line of Elmwood Avenue to its intersection with the extension of the North line of the East-West alley in Block 53 in said Village of Evanston; thence West along said North line and its extension to the East line of Maple Avenue; thence North along the East line of Maple Avenue to the South line of Grove Street; thence Northwesterly to the intersection of the East line of Maple Avenue and the North line of Grove Street; thence West along the North line of Grove Street to the East line of Oak Avenue; thence North along the East line of Oak Avenue to its intersection with the South line and its extension of Lot 6 in Block 61 in said Village of Evanston; thence West along said South line and its extension to the East line of the North-South alley in said Block 61; thence North along said East line to the South line of Davis Street; thence North to the intersection of the North line of Davis Street and the East line of the North-South alley in Block 68 in Village of Evanston; thence North along the East line of said alley to the South line of the East-West alley in said Block 68; thence East along said South line and its extension to the East line of Oak Avenue; thence North along the East line of Oak Avenue to the South line of Church Street; thence North to the intersection of the North line of Church Street and the East line of Oak Avenue; thence North along the East line of Oak Avenue to the Southwesterly right of way of the Chicago and Northwestern Railway; thence Northwesterly along said right of way to the Easterly line of Ridge Avenue; thence Northeasterly to the point of beginning all in Cook County, Illinois. PROPERTY INDEX NUMBERS: 11181120030000, 11181120040000, 11181120050000, 11181120060000, 11181120080000, 11181120090000, 11181120110000, 11181120120000, 11181120130000, 11181120140000, 11181120210000, 11181120220000, 11181120230000, 11181120240000, 11181120250000, 11181120300000, 11181120320000, 11181120390000, 11181120400000, 11181120410000, 11181120420000, 11181120430000, 11181120440000, 11181120450000, 11181120460000, 11181130070000, 11181130080000, 11181130090000, 11181140010000, 11181140100000, 11181170050000, 11181170060000, 11181170080000, 11181170090000, 11181170130000, 11181170158001, 11181170160000, 11181180058001, 11181180058002, 11181180058003, 11181180088001, 11181180088025, 11181180088028, 11181180088035, 11181180088036, 11181180100000, 11181190340000, 11181190371001, 11181190371002, 11181190371003, 11181190371004, 11181190388001, 11181190388007, 11181190388020, 11181200020000, 11181230110000, 11181230120000, 11181250050000, 11181250140000, 11181250150000, 11181250160000, 11181260020000, 11181260030000, 11181260040000, 11181260050000, 11181260070000, 11181260110000, 11181260140000, 11181260150000, 11181260160000, 11181260178001, 11181260178002, 11181260180000, 11181260200000, 11181270020000, 11181270030000, 11181270040000, 11181270050000, 11181270090000, 11181270100000, Page 8 of 46 A33.Page 595 of 975 161-O-19 ~7~ 11181270120000, 11181270130000, 11181270180000, 11181270190000, 11181270200000, 11182080070000, 11182080140000, 11182080150000, 11182080160000, 11182080170000, 11182080180000, 11183010090000, 11183010100000, 11183020010000, 11183020040000, 11183020050000, 11183020060000, 11183020160000, 11183020170000, 11183020180000, 11183020200000, 11183020210000, 11183020220000, 11183020230000, 11183020240000, 11183020250000, 11183020260000, 11183020300000, 11183020310000, 11183020350000, 11183020360000, 11183030060000, 11183030070000, 11183030130000, 11183030140000, 11183030150000, 11183040060000, 11183040270000, 11183040370000, 11183040400000, 11183040410000, 11183040468001, 11183040468002, 11183040468003, 11183040468004, 11183040468005, 11183050020000, 11183050030000, 11183050050000, 11183060020000, 11183060050000, 11183060070000, 11183060210000, 11183060260000, 11183060280000, 11183060290000, 11183060300000, 11183060320000, 11183060340000, 11183060350000, 11183060360000, 11183060370000, 11183060380000, 11183060390000, 11183060400000, 11183080210000, 11183090090000, 11183090100000, 11183090110000, 11183090180000, 11183090190000, 11183090200000, 11183090240000, 11183090250000, 11183090260000, 11183090270000, 11183090290000, 11183090300000, 11183090310000, 11183090320000, 11183090330000, 11183100010000, 11183100040000, 11183100060000, 11183100130000, 11183100140000, 11183100190000, 11183100200000, 11183100210000, 11183100220000, 11183100230000, 11183100260000, 11183100270000, 11183100280000, 11183110010000, 11183110030000, 11183110090000, 11183110100000, 11183110140000, 11183110170000, 11183110180000, 11183110220000, 11183110240000, 11183110280000, 11183110290000, 11183110300000, 11183110330000, 11183110340000, 11183110350000, 11183110421001, 11183110421002, 11183110421003, 11183110421004, 11183110421005, 11183120050000, 11183120060000, 11183120090000, 11183120100000, 11183120120000, 11183120130000, 11183120160000, 11183120170000, 11183120190000, 11183120220000, 11183120240000, 11183120250000, 11183120260000, 11183120270000, 11183160310000, 11183170040000, 11183170050000, 11183170060000, 11183170070000, 11183170080000, 11183170090000, 11183170100000, 11183170110000, 11183170120000, 11183170130000, 11183170140000, 11183170180000, 11183170210000, 11183170220000, 11183170230000, 11183180150000, 11183180160000, 11183240210000, 11183240261023, 11184000280000, 11184000290000, 11184000300000, 11184000310000, 11184000320000, 11184000330000, 11184000340000, 11184030020000, 11184030180000, 11184030200000, 11184030210000, 11184080020000, 11184080050000, 11184080140000, 11184080170000, 11184080180000, 11185000100000, 11185000150000, 11185000160000, 11185000210000, 11185010030000, 11185010040000, 11185010050000, Page 9 of 46 A33.Page 596 of 975 161-O-19 ~8~ EXHIBIT 2 SPECIAL SERVICE AREA NO. 9 PROPOSED MAP Page 10 of 46 A33.Page 597 of 975 1 Agreement for Special Service Area #9 between the City of Evanston and EvMark (dba Downtown Evanston) Effective January 1, 2020 through December 31, 2024 Page 11 of 46 A33.Page 598 of 975 2 Contents SERVICE PROVIDER AGREEMENT .............................................................................................. 4 RECITALS ............................................................................................................................................ 4 ARTICLE 1 INCORPORATION OF RECITALS ......................................................................... 4 ARTICLE 2 DEFINITIONS ............................................................................................................. 4 ARTICLE 3 DUTIES AND RESPONSIBILITIES OF CONTRACTOR .................................... 6 3.01 Scope of Services ............................................................................................................. 6 3.02 Standard of Performance .............................................................................................. 6 3.03 Support Staff ..................................................................................................................... 7 3.04 Nondiscrimination .......................................................................................................... 7 3.05 Insurance .......................................................................................................................... 8 3.06 Indemnification................................................................................................................ 9 3.07 Records and Audits .................................................................................................... 10 3.08 Subcontracts and Assignments ............................................................................... 12 3.09 License, Permits and Safety Considerations ......................................................... 12 3.10 Performance Bond ....................................................................................................... 13 ARTICLE 4 TERM OF SERVICES ................................................................................................ 13 ARTICLE 5 PAYMENT ............................................................................................................ 13 5.01 Basis of Payment .......................................................................................................... 13 5.02 Budget for Services ..................................................................................................... 14 5.03 Method of Payment ..................................................................................................... 14 5.04 Funding ........................................................................................................................... 14 5.05 Non-Appropriation ........................................................................................................ 14 ARTICLE 6 SPECIAL CONDITIONS ............................................................................................. 14 6.01 Warranties and Representations .............................................................................. 15 6.02 Economic Disclosure Statement and Affidavit .................................................. 16 6.03 Conflict of Interest ........................................................................................................ 16 6.04 Non-Liability of Public Officials ............................................................................... 17 6.05 Independent Contractor .............................................................................................. 17 6.06 Business Relationships with Elected Officials ..................................................... 17 6.07 Deemed Inclusion ......................................................................................................... 17 6.08 Ethics ............................................................................................................................... 18 ARTICLE 7 EVENTS OF DEFAULT, REMEDIES, TERMINATION, RIGHT TO OFFSET, SUSPENSION .................................................................................................................................... 18 7.01 Events of Default Defined ........................................................................................... 18 Page 12 of 46 A33.Page 599 of 975 3 7.02 Remedies ....................................................................................................................... 19 7.03 Suspension ................................................................................................................... 20 7.04 Early Termination .......................................................................................................... 20 ARTICLE 8 GENERAL CONDITIONS ........................................................................................... 20 8.01 Entire Agreement .......................................................................................................... 20 8.02 Counterparts ................................................................................................................... 20 8.03 Amendments .................................................................................................................. 21 8.04 Compliance with All Laws .......................................................................................... 21 8.05 Compliance with ADA and Other Accessibility Laws ......................................... 21 8.06 Assigns............................................................................................................................ 21 8.07 Severability ..................................................................................................................... 22 8.08 Interpretation ................................................................................................................. 22 8.09 Miscellaneous Provisions .......................................................................................... 22 8.10 Contractor Affidavit...................................................................................................... 22 8.11 Governing Law and Jurisdiction ............................................................................... 23 ARTICLE 9 NOTICES .................................................................................................................... 23 EXHIBIT 1 ........................................................................................................................................... 25 EXHIBIT 2 ........................................................................................................................................... 26 EXHIBIT 3 ........................................................................................................................................... 29 EXHIBIT 4 ........................................................................................................................................... 32 EXHIBIT 5 ........................................................................................................................................... 36 Page 13 of 46 A33.Page 600 of 975 4 AGREEMENT FOR SPECIAL SERVICE AREA NUMBER 4 This Agreement for Special Service Area Number 4, governing the management of Special Service Area Number, is entered into by and between EvMark (dba Downtown Evanston), an Illinois not-for-profit corporation ("Contractor"), and the City of Evanston ("City"), a municipal corporation and home rule unit of local government existing under the Constitution of the State of Illinois. RECITALS WHEREAS, special service areas may be established pursuant to Article VII, §§ 6(1) and 7(6) of the Constitution of the State of Illinois, and pursuant to the provisions of the Special Service Area Tax Law, 35 ILCS 200/27-5 et seq.; and WHEREAS, after petition by stakeholders within the Area (as defined herein below), the City Council of the City of Evanston ("City Council") has established a special service area known and designated as "Special Service Area Number 4" ("Area"), to provide for special services in addition to those services provided generally by the City ("Special Services"). The City Council has further authorized the levy of an annual ad valorem real property tax in the Area sufficient to produce revenues required to provide those Special Services but not to exceed 0.2460% of the equalized assessed value of all properties within the Area ("Service Tax"), all as provided in the Establishment Ordinance (hereinafter defined); and WHEREAS, the stakeholders within the Area voted to establish a board of directors serving on a volunteer basis to manage the use of Service Tax Funds (as defined herein below) and provision of services within the Area; and WHEREAS, the board of directors elected as described above shall manage such use of Service Tax Funds and provision of such services through the Contractor; and WHEREAS, the Contractor and the City therefore desire to enter into this Agreement to provide for the management of both the use of Service Tax Funds and provision of Special Services in the Area and the Contractor is ready, willing and able to enter into this Agreement to manage both such uses to the full satisfaction of the City; NOW, THEREFORE, in consideration of the mutual promises contained in this Agreement, the City and the Contractor agree as follows: ARTICLE 1 INCORPORATION OF RECITALS The recitals set forth above are incorporated by reference as if fully set forth herein. ARTICLE 2 DEFINITIONS Page 14 of 46 A33.Page 601 of 975 5 The following words and phrases shall have the following meanings for purposes of this Agreement: "Agreement" means this Agreement for Special Service Area Number 4, including all exhibits attached to it and incorporated in it by reference, and all amendments, modifications or revisions made in accordance with its terms. “City Manager" means the City Manager or his/her designee of the City Manager’s Office or a duly authorized representative of the City Manager. "City Manager’s Office" means the City of Evanston City Manager’s Office. "Construction" means that work of a nature constituting "public works" as defined in 820 ILCS 130/2, such as landscaping and building activities, including but not limited to, physical building improvements, installations and other fixed works, but does not include pre-development work (design and preparation of specifications). "Days" means business days in accordance with the City of Evanston business calendar. "Establishment Ordinance" means Ordinance 109-O-19, enacted by City Council on December 9, 2019 and any subsequent amendments thereto authorizing imposition of the Service Tax and setting forth the Special Services to be provided in the Area. "Security Firm" means a business entity certified by the State of Illinois pursuant to the Private Detective, Private Security, Fingerprint Vendor, and Locksmith Act of 2004, 225 ILCS 447/1 et seq., and whose employees are licensed by the State of Illinois. "Services" means, collectively, the services, duties and responsibilities described in Article 3 and Exhibit 1 (Scope of Services) of this Agreement and any revisions thereof and any and all work necessary to complete them or carry them out fully and to the standard of performance required in this Agreement. "Service Tax Funds" means the amount actually collected pursuant to the Service Tax. "Subcontractor" means any person or entity with whom Contractor contracts to provide any part of the Services, including subcontractors of any tier, suppliers and materialmen, whether or not in privity with the Contractor. "Surplus Funds", also referred to as "Carry-Over Funds", means those Service Tax Funds already collected and disbursed to the Contractor in prior years for the Page 15 of 46 A33.Page 602 of 975 6 provision of Special Services in the Area which remain unspent, including any interest earned thereon. ARTICLE 3 DUTIES AND RESPONSIBILITIES OF CONTRACTOR 3.01 Scope of Services The Services which the Contractor shall manage during the term of this Agreement include, but are not limited to, those described in this Article 3 and in Exhibit 1 which is attached hereto and incorporated by reference as if fully set forth here. The City Manager reserves the right to require the Contractor to require from any Subcontractor revised services that are within the general scope of services of this Agreement and of the Special Services identified in the Establishment Ordinance subject to the same terms and conditions herein. Revised services are limited to changes or revisions to the line items in the Budget, and do not affect the maximum compensation. The Contractor shall manage the Services in accordance with the standards of performance set forth in Section 3.02. For each subsequent year during the term of this Agreement, if any, a Scope of Services for that year, comprised of services authorized in the Establishment Ordinance, shall be prepared by the City Manager in consultation with the Contractor, and incorporated into this Agreement by written amendment pursuant to Section 8.03 hereof, together with a Budget for that year and any revised insurance requirements which are recommended by the City of Evanston Corporation Counsel, if any, pursuant to its review of the Scope of Services for that year. 3.02 Standard of Performance The Contractor shall oversee that all Services required are managed with that degree of skill, care and diligence normally shown by a contractor responsible for management of services of a scope, purpose and magnitude comparable with the nature of the Services to be managed hereunder. The Contractor shall at all times use every reasonable effort on behalf of its stakeholders and the City to assure timely and satisfactory rendering and completion of its Subcontractors’ Services. The Contractor shall act in the best interests of its stakeholders and the City at all times, consistent with the professional obligations assumed by it in entering into this Agreement. The Contractor shall manage all Services in accordance with the terms and conditions of this Agreement. The Contractor shall furnish efficient business administration and supervision to render and complete the management of Services at reasonable cost. The Contractor shall assure to the best of its knowledge that all Services that require the exercise of professional skills or judgment are accomplished by professionals qualified and competent in the applicable discipline and appropriately licensed, if required by law. Page 16 of 46 A33.Page 603 of 975 7 Any review, approval, acceptance or payment for any or all of the Services by the City does not relieve the Contractor of its responsibility to require of its Subcontractors the professional and technical accuracy of their Services. This provision in no way limits the City's rights against Contractor or Contractor’s Subcontractors, as may be appropriate, either under this Agreement, at law or in equity. 3.03 Support Staff The Contractor agrees that it shall hire its own qualified support staff member(s) (“Support Staff”) who shall assist with the following types of projects, including but not limited to: managing requests for proposals and bids for SSA services and preparing agendas and packet materials for SSA board meetings. Contractor and City acknowledge that the Support Staff is deemed personnel of the Contractor and not the City during the term of this Agreement. Support Staff shall serve Contractor in support of Contractor’s best interests. 3.04 Nondiscrimination A. Contractor (i) Federal Requirements Contractor must not engage in unlawful employment practices, such as (1) failing or refusing to hire or discharging any individual, or otherwise discriminating against any individual with respect to compensation or the terms, conditions or privileges of the individual's employment, because of the individual's race, color, religion, sex, age, handicap/disability or national origin; or (2) limiting, segregating or classifying Contractor's employees or applicants for employment in any way that would deprive or tend to deprive any individual of employment opportunities or otherwise adversely affect the individual's status as an employee, because of the individual's race, color, religion, sex, age, handicap/disability or national origin. Contractor must comply with, and the procedures Contractor utilizes and the Services Contractor manages and those which its Subcontractors provide under this Agreement must comply with, the Civil Rights Act of 1964, 42 U.S.C. § 2000e et seq. (1981), as amended and the Civil Rights Act of 1991, P.L. 102-166. Attention is called to: Exec. Order No. 11246, 30 Fed. Reg. 12,319 (1965), reprinted in 42 U.S.C. § 2000e note, as amended by Exec. Order No. 11375, 32 Fed. Reg. 14,303 (1967), and by Exec. Order No. 12086, 43 Fed. Reg. 46,501 (1978); Age Discrimination Act, 42 U.S.C. §§ 6101-6106 (1981); Age Discrimination in Employment Act, 29 U.S.C. §§ 621-34; Rehabilitation Act of 1973, 29 U.S.C. §§ 793-794 (1981); Americans with Disabilities Act, 42 U.S.C. §12101 et seq.; 41 C.F.R. Part 60 et seq. (1990); and all other applicable federal statutes, regulations and other laws. Page 17 of 46 A33.Page 604 of 975 8 (ii) State Requirements Contractor must comply with, and the procedures Contractor utilizes and the Services Contractor manages and those its Subcontractors provide under this Agreement must comply with, the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq.(1990), as amended and any rules and regulations promulgated in accordance with it, including the Equal Employment Opportunity Clause, 44 Ill. Admin. Code § 750 Appendix A. Furthermore, Contractor must comply with the Public Works Employment Discrimination Act, 775 ILCS I 0/0.01 et seq.(1990), as amended, and all other applicable state statues, regulations and other laws. (iii) City Requirements Contractor must comply with, and the procedures Contractor utilizes and the Services Contractor manages and those its Subcontractors provide under this Agreement must comply with the Evanston Human Rights Ordinance, Section 1-20- 1 et seq. of the Municipal Code of the City of Evanston (2012), as amended, and all other applicable City ordinances and rules. B. Subcontractors Contractor must incorporate all of this Section 3.04 by reference in all agreements entered into with any suppliers of materials, furnisher of services, Subcontractors of any tier, and labor organizations that furnish skilled, unskilled and craft union skilled labor, or that may provide any such materials, labor or services in connection with this Agreement. Further, Contractor must furnish and must cause each of its Subcontractor(s) to furnish such reports and information as requested by the federal, state, and local agencies charged with enforcing such laws and regulations. 3.05 Insurance The Contractor shall comply with the insurance provisions attached hereto as Exhibit 2 and incorporated by reference as if fully set forth herein, and such other insurance provisions as may be required in the reasonable judgment of the City of Evanston Corporation Counsel. If the Contractor enters into a subcontract with a Security Firm, such Security Firm shall comply with the insurance provisions attached hereto as Exhibit 3 and incorporated by reference as if fully set forth herein, and such other insurance provisions as may be required in the reasonable judgment of the City of Evanston Corporation Counsel. If the Contractor subcontracts with a Subcontractor other than a Security Firm, such Subcontractor shall comply with the Contractor insurance provisions attached hereto as Exhibit 3. The City of Evanston Corporation Counsel may waive or reduce any of the insurance requirements set forth herein. Page 18 of 46 A33.Page 605 of 975 9 3.06 Indemnification A. General Provisions On written notice from the City of Losses the City reasonably believes are Losses Arising under this Agreement as defined in this Section 3.06, the Contractor shall defend, indemnify, and hold completely harmless the City Indemnitees from and against such Losses, regardless of whether Contractor challenges the City's belief. The defense, indemnification and hold harmless obligations of the Contractor toward City Indemnitees remain an affirmative obligation of Contractor following the City's notice of Losses the City believes are Losses Arising under this Agreement, unless and until a court of competent jurisdiction finally determines otherwise and all opportunities for appeal have been exhausted or have lapsed. B. Definitions For purposes of this Section 3.06, "City Indemnitees" means, individually and collectively, the City of Evanston, its officials, agents, and employees. "Losses" means, individually and collectively, all kinds of liabilities, losses, suits, claims, damages, judgments, fines, and demands, including all reasonable costs for investigation, reasonable attorneys' fees, court costs, and experts' fees, arising by reason of injury or death of any person, damage to property, patent or copyright infringement caused directly by the Contractor in its performance hereunder. The term “Losses” as used in this Section 3.06 shall expressly not include losses arising out of actions, or lack thereof, of the City or its Indemnitees. "Arising under this Agreement" means (i) arising out of awarding this Agreement, (ii) arising out of the enforcement of this Agreement, including the enforcement of this indemnification provision; (iii) arising out of or in connection with Contractor's performance or non-performance of this Agreement (including the acts or omission of Contractor, its officers, agents, employees, consultants, subcontractors, licensees, or invitees), any breach by any of them of any warranty made under this Agreement, or any failure by any of them to meet any applicable standard of performance under this Agreement; or (iv) any combination of any of the foregoing. C. The Contractor and subcontractor are independent contractors of the City. Neither the Contractor or City, nor any of their respective affiliates, has the authority to bind the other. This Agreement does not create a partnership, joint venture, agency, fiduciary, or employment relationship between the Contractor and City. D. The City has the right, at its option and at its own expense, to participate in the Page 19 of 46 A33.Page 606 of 975 10 defense of any suit without relieving Contractor of any of its obligations under this indemnity provision. The requirements set forth in this indemnity provision are separate from and not limited by the amount of insurance Contractor is required to obtain under this Agreement or by its bonds pursuant to other provisions in this Agreement. Further, the indemnitees contained in this provision survive the expiration or termination of this Agreement. 3.07 Records and Audits The Contractor shall deliver or cause to be delivered all documents, data, studies, reports, findings or information to the City Manager promptly in accordance with the time limits prescribed herein and if no time limit is specified, then upon reasonable demand therefore, or upon termination or completion of the Services hereunder. The Contractor agrees to adopt such financial controls, including, without limitation, the employment of a fiscal agent approved by the City Manager, as determined by the City Manager in his or her sole discretion and communicated in writing to the Contractor after the date of execution of this Agreement, to ensure that the Contractor is fulfilling the terms of this Agreement. The Contractor shall furnish the City Manager with an annual report, to be provided by the end of the Contractor’s fiscal year, and as may be requested by the City Manager relative to the performance and cost of the Services. The Contractor shall maintain records showing actual time devoted and costs incurred. The Contractor shall keep books, documents, paper, records and accounts in connection with the Services open to inspection, copying, abstracting, transcription, and an independent audit by City employees or agents or third parties, and shall make these records available to the City and any other interested governmental agency at reasonable times during the performance of its Services. In addition, Contractor shall retain them in a safe place and make them available for an independent audit, inspection, copying and abstracting for at least five years after the final payment made in connection with this Agreement. In addition to the records to be stored by Contractor, all records that are possessed by Contractor in its service to the City are public records of the City pursuant to the Illinois Freedom of Information Act (“FOIA”), unless the records are exempt under the Act. FOIA requires that the City produce records in a very short period of time. If the Contractor receives a request from the City to produce records, the Contractor shall do so within seventy-two (72) hours of the notice. THE CONTRACTOR SHALL NOT COMINGLE SERVICE TAX FUNDS WITH FUNDS FROM OTHER SOURCES, and to the extent that the Contractor conducts any business operations separate and apart from the Services hereunder using, for example, personnel, equipment, supplies or facilities also used in connection with this Agreement, then the Contractor shall maintain and make similarly available to the city detailed records Page 20 of 46 A33.Page 607 of 975 11 supporting the Contractor’s allocation to this Agreement of the costs and expenses attributable to any such shared usages. The Contractor shall provide an annual audited financial statement (a "Third Party Audit") to the City Manager within 120 calendar days after the end of the calendar year, and the system of accounting shall be in accordance with generally accepted accounting principles and practices, consistently applied throughout. If any Third Party Audit shows that Contractor or any of its Subcontractors has overcharged the City in any period, the City will notify Contractor, and Contractor must then promptly reimburse the City for any amounts the City has paid Contractor due to the overcharges. Any failure to comply with the audit requirements of the City Manager shall constitute an event of default under the Agreement. If such event of default is not corrected to the City's satisfaction within the cure period identified by the City, the City may incur costs to conduct any supplementary audit it deems necessary, and Contractor must then promptly reimburse the City for any such costs. No provision in this Agreement granting the City a right of access to records and documents is intended to impair, limit or affect any right of access to such records and documents that the City would have had in the absence of such provisions. The City may in its sole discretion audit the records of Contractor at any time during the term of this Agreement or within five years after the Agreement ends, in connection with the goods, work, or services provided under this Agreement. Each calendar year or partial calendar year is considered an "audited period." If, as a result of such an audit, it is determined that Contractor or any of its Subcontractors has overcharged the City in the audited period, the City will notify Contractor. Contractor must then promptly reimburse the City for any amounts the City has paid Contractor due to the overcharges and also some or all of the cost of the audit, as follows: A. If the audit has revealed overcharges to the City representing less than 5% of the total value, based on the Agreement prices, of the goods, work, or services provided in the audited period, then the Contractor must reimburse the City for 50% of the cost of the audit and 50% of the cost of each subsequent audit that the City conducts; B. If, however, the audit has revealed overcharges to the City representing 5% or more of the total value, based on the Agreement prices, of the goods, work, or services provided in the audited period, then Contractor must reimburse the City for the full cost of the audit and of each subsequent audit. If the City is unable to make a determination regarding overcharges to City as a result of Contractor's not having maintained records as required under this Agreement, Contractor must promptly reimburse the City for some or all of the cost of the audit, as determined in the sole discretion of the City. Failure of Contractor to promptly reimburse the City in accordance with this Section 3.07 is an event of default under Section 7.01 of this Agreement, and Contractor will be liable for all of the City's costs of collection, Page 21 of 46 A33.Page 608 of 975 12 including any court costs and attorneys' fees. 3.08 Subcontracts and Assignments The Contractor shall not assign, delegate, subcontract or otherwise transfer all or any part of its rights or obligations of management under this Agreement or any part hereof, unless otherwise provided for herein or with the express written consent of the City Manager, provided that the City and Contractor understand and agree that Contractor shall subcontract for provision of Special Services in the Area, and such subcontracts shall not be subject to the City Manager’s consent, written or otherwise if the subcontract amount is in the amount of twenty-five thousand dollars ($25,000.00) or less. For subcontract and/or single expenditure amounts that exceed twenty-five thousand dollars ($25,000.00), the Contractor shall submit documentation in support of the subcontract agreement or expenditure approval to the City Manager or his/her designee. The City shall have fifteen (15) business days upon receipt of the supporting documentation to review and approve or deny the subcontract agreement. If the City does not provide the Contractor with its final decision as to a subcontract and/or single expenditure, the subcontract and/or expenditure, respectively, shall be deemed approved by default upon the expiration of fifteen business (15) days. The absence of such provision or written consent shall void the attempted assignment, delegation or transfer and shall be of no effect as to the Services or this Agreement. All subcontracts, all approvals of Subcontractors and any assignment to which the City Manager consents are, regardless of their form, deemed conditioned upon performance by the Subcontractor or assignee in accordance with the terms and conditions of this Agreement. If the Contractor subcontracts for security services, the Subcontractor shall be a Security Firm certified by the State of Illinois and the Security Firm's employees shall be licensed by the State of Illinois. The Contractor, upon entering into any subcontract with a Security Firm, shall furnish the City Manager with a copy of the subcontract for their approval. The City expressly reserves the right to approve all Security Firm subcontracts. 3.09 License, Permits and Safety Considerations A. Licenses and Permits If the Contractor engages in Construction, it is responsible for and, in a timely manner consistent with its obligations hereunder, shall secure and maintain at its expense such permits, licenses, authorizations and approvals as are necessary for it to engage Construction under this Agreement. B. Safety Considerations Page 22 of 46 A33.Page 609 of 975 13 If the Contractor engages in Construction, it shall at all times exercise reasonable care, shall comply with all applicable provisions of federal, state and local laws to prevent accidents or injuries, and shall take all appropriate precautions to avoid damage to and loss of City property and the property of third parties in connection with the Construction. The Contractor shall erect and properly maintain at all times all necessary safeguards, barriers, flags and lights for the protection of its employees, its Subcontractors' employees, as well as City employees and the public. If the Contractor engages in Construction, Contractor shall report to the City of any damage on, about, under or adjacent to City property or the property of third persons resulting from Contractor’s performance under this Agreement. The Contractor is responsible for any damage to City property and the property of third parties due, in whole or in part, to the Contractor's Construction activities under this Agreement, and the Contractor shall repair such damage to a reasonably acceptable standard. 3.10 Performance Bond If the Contractor engages in Construction work where expenditures exceed $100,000, it shall, not later than the date the Contractor begins such work or executes a subcontract for such work, provide or cause to be provided to the City a performance and payment bond in the amount allocated for the Construction work (but not including the amount allocated for design and preparation of specifications), by a surety or sureties acceptable to the City. The performance bond shall be in a form accepted and approved by the City. If any of the sureties on such bond at any time fail financially, or are deemed to be insufficient security for the penalty of the bond, then the City may, on giving 10 days notice thereof in writing, require the Contractor to furnish a new and additional bond with sureties satisfactory to the City, and, if so required, Contractor must promptly provide such bond. ARTICLE 4 TERM OF SERVICES This Agreement shall take effect as of January 1, 2020 ("Effective Date") and shall continue through December 31, 2024, or until the Agreement is terminated earlier in accordance with its terms. ARTICLE 5 PAYMENT 5.01 Basis of Payment The payment that the Contractor will be paid under this Agreement annually is the amount of Service Tax Funds actually collected for the preceding tax year. Payment shall only be made after the City has received the Service Tax Funds for Special Service Area Number 4. Page 23 of 46 A33.Page 610 of 975 14 5.02 Budget for Services The Contractor in conjunction with the City Manager must prepare a budget each year for City Council approval no later than September 1st of each year for the entire term of this Agreement, covering all services described in the Scope of Services. The Budget for Services shall be designated as a separate fund for Special Service Area Number 4 within the City of Evanston account. The City shall provide the Contractor with payment prior to April 30th and October 31st of each year based on taxes received on April 1st and October 1st, respectively. Any outstanding service taxes at the end of the fiscal year shall be remitted to Special Service Area Number 4. The City shall adjust the annual tax receipts based on the Cook County tax distribution notices and prior year tax refunds. 5.03 Method of Payment The Contractor shall establish a separate checking account ("Account") in a bank authorized to do business in the State of Illinois that is insured by the Federal Deposit Insurance Corporation. The City shall pay the Contractor via check. 5.04 Funding Payments under this Agreement shall be made from Service Tax Funds in Special Service Area Number 4 Tax Proceed Fund, which is a separate fund maintained by the City within the City of Evanston account, and are subject to the availability of funds therein. 5.05 Non-Appropriation In the event that no funds or insufficient funds are appropriated and budgeted in any City fiscal period for payments to be made under this Agreement, then the City will notify the Contractor of such occurrence. The City shall have the option to terminate this Agreement, provided that it complies with Section 7.05: Early Termination. No payments shall be made or due to the Contractor under this Agreement beyond those amounts appropriated and budgeted by the City to fund payments hereunder. City bears the sole risk of loss for payments made to the Contractor for which Service Tax Funds are later discovered to be insufficient, provided that prior to the commencement of the Contractor’s fiscal year, the Contractor shall contact the City Manager to receive the City’s confirmation that sufficient funds are expected for that fiscal year. If there are changes regarding the sufficiency of funds, the City shall notify the Contractor of such funds. The Contractor shall then take reasonable steps to respond accordingly. ARTICLE 6 SPECIAL CONDITIONS Page 24 of 46 A33.Page 611 of 975 15 6.01 Warranties and Representations In connection with the execution of this Agreement, the Contractor warrants and represents: A. That it is not financially insolvent; that to the best of its knowledge, it and each of its employees and agents are competent to perform the Services required; that it has no reason to believe that any Subcontractor is financially insolvent; that it is legally authorized to execute and perform or cause to be performed this Agreement under the terms and conditions stated herein; and B. That it shall not knowingly use the services of any ineligible or incompetent Subcontractor for any purpose in the performance of the Services; and C. That it and, to the best of its knowledge, its Subcontractors, if any, are not in default at the time of the execution of this Agreement, or deemed by the City Manager to have, within five years immediately preceding the date of this Agreement, been found to be in default on any contract awarded by the City; and D. That it and, to the best of its knowledge, its Subcontractors, if any, are not in violation of the provisions of Title 1, Chapter 12, “Fair Employment Practices,” of the Municipal Code of the City of Evanston, 720 ILCS 5/33E- l et seq. of the Criminal Code of 1961, and 65 ILCS 5111-42.1-1 of the Illinois Municipal Code; and E. That, except only for those representations, statements or promises expressly contained in this Agreement and any exhibits attached hereto, no representation, statement or promise, oral or written, or of any kind whatsoever, by the City, its officials, agents or employees, has induced the Contractor to enter into this Agreement; and F. That the Contractor understands and agrees that any certification, affidavit or acknowledgment made under oath in connection with this Agreement is made under penalty of perjury and, if false, is also cause for termination for default. G. That neither Contractor nor, to the best of its knowledge, an Affiliate of Contractor (as defined below) appears on the Specially Designated Nationals List, the Denied Persons List, the unverified List, the Entity List or the Debarred List as maintained by the Office of Foreign Assets Control of the U.S. Department of the Treasury or by the Bureau of lndustry and Security of the U.S. Department of Commerce (or their successors), or on any other list of persons or entities with which the City may not do business under any applicable law, rule, regulation, order or judgment. "Affiliate of Contractor" Page 25 of 46 A33.Page 612 of 975 16 means a person or entity that directly (or indirectly through one or more intermediaries) controls, is controlled by or is under common control with Contractor. A person or entity will be deemed to be controlled by another person or entity if it is controlled in any manner whatsoever that results in control in fact by that other person or entity (either acting individually or acting jointly or in concert with others) whether directly or indirectly and whether through share ownership, a trust, a contract or otherwise. H. Contractor understands and will to the best of its knowledge and understanding abide by all provisions of the Municipal Code of the City of Evanston. 6.02 Economic Disclosure Statement and Affidavit The Contractor has provided the City with an Economic Disclosure Statement (EDS) and Affidavit, "Familial Relationships with Elected City Officials and Department Heads," which is attached hereto as Exhibit 4 and incorporated by reference as if fully set forth herein. Contractor shall apprise the City Manager promptly of any changes in the information provided in the EDS by completing and submitting a revised EDS. In addition, as may be required by the City Manager, the Contractor shall provide the City with copies of its latest articles of incorporation, bylaws and resolutions, or partnership or joint venture agreement, as applicable, and evidence of its authority to do business in the State of Illinois, including without limitation, registrations of assumed names or limited partnerships and certifications of good standing with the Office of the Secretary of State of Illinois. 6.03 Conflict of Interest Pursuant to 65 ILCS 5/3.1-55-10, no member of the governing body of the City or other unit of government, no other officer, employee, or agent of the City or other unit of government who exercises any functions or responsibilities in connection with the Services to which this Agreement or any related subcontract pertain, shall have any personal economic or financial interest, directly or indirectly, in this Agreement or any such subcontract except to the extent that such benefits are provided equally to all residents and/or business owners in the Area. Furthermore, no City official, agent or employee shall be a Subcontractor, employee or shareholder of the Contractor or receive anything of value from the Contractor. No member of or delegate to the Congress of the United States or the Illinois General Assembly and no alderman of the City or City employee shall be admitted to any share or part of this Agreement or to any financial benefit arising from it. The Contractor acknowledges that any agreement entered into, negotiated or performed in violation of any of the provisions of Section 1-10-4, “Code of Ethics,” of the Municipal Code of the City of Page 26 of 46 A33.Page 613 of 975 17 Evanston shall be voidable by the City. The Contractor covenants that it, its officers, directors, and employees, as well as the officers, directors, and employees of each of its members, if the members are a joint venture, and its Subcontractors presently have no financial interest in the Services, provided that Contractor’s members may provide Special Services in the Area. Contractor has a conflict of interest policy, and will abide by such policy. The Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed. The Contractor agrees that if the City Manager in his or her reasonable judgment determines that any of the Contractor's services for others conflict with the Services the Contractor is to provide for the City under this Agreement, the Contractor shall terminate such other services immediately upon request of the City. 6.04 Non-Liability of Public Officials No official, employee or agent of the City shall be charged personally by the Contractor, or by any assignee or Subcontractor of the Contractor, with any liability or expenses of defense or be held personally liable to them under any term or provision hereof, because of the City's execution or attempted execution hereof, or because of any breach hereof. 6.05 Independent Contractor The Contractor shall perform under this Agreement as an independent contractor to the City and not as a representative, employee, agent or partner of the City. 6.06 Business Relationships with Elected Officials Pursuant to Subsection 1-10-4(C)(3)(b) of the Municipal Code of the City of Evanston, it is illegal for any elected official of the City, or any person acting at the direction of such official, to contact, either orally or in writing, any other City official or employee with respect to any matter involving any person with whom the elected official has a business relationship, or to participate in any discussion in any City Council committee hearing or in any City Council meeting or in any other public meeting, or to vote on any matter involving the person with whom an elected official has a business relationship. Violation of Subsection 1-10-4(C)(3)(b) of the Municipal Code of the City of Evanston by any elected official with respect to this Agreement is grounds for termination of this Agreement. 6.07 Deemed Inclusion Provisions required by law, ordinances, rules, regulations or executive orders to be inserted in this Agreement are deemed inserted in this Agreement whether or not they appear in this Agreement or, upon application by either party, this Agreement will be Page 27 of 46 A33.Page 614 of 975 18 amended to make the insertion; however, in no event will the failure to insert the provisions before or after this Agreement is signed prevent its enforcement. 6.08 Ethics A. In addition to other warranties and representations, Contractor warrants that no payment, gratuity or offer of employment will be made in connection with this Agreement by or on behalf of any Subcontractors to Contractor or higher tier subcontractors or anyone associated with them, as an inducement for the award of a subcontract or order. B. Contractor further acknowledges that any Agreement entered into, negotiated or performed in violation of any of the provisions of Section 1-10-4 of the Municipal Code of the City of Evanston is voidable as to the City. ARTICLE 7 EVENTS OF DEFAULT, REMEDIES, TERMINATION, RIGHT TO OFFSET, SUSPENSION 7.01 Events of Default Defined The following constitute events of default: A. Any material misrepresentation, whether negligent or willful and whether in the inducement or in the performance, made by Contractor to the City. B. Contractor's material failure to perform any of its managerial obligations under the Agreement including, but not limited to, the following: (1) failure to manage the Services in a manner satisfactory to the City; (2) discontinuance of the Contractor’s management of Services for reasons within the Contractor's reasonable control; (3) failure to comply with a material term of this Agreement, including but not limited to the provisions concerning insurance and nondiscrimination; and (4) any other acts specifically and expressly stated in this Agreement as constituting an event of default. C. The Contractor's default under any other agreement it may presently have or may enter into with the City during the life of this Agreement. The Contractor acknowledges and agrees that in the event of a default under this Agreement the City may also declare a default under any such other agreements. Page 28 of 46 A33.Page 615 of 975 19 7.02 Remedies The occurrence of any event of default which the Contractor fails to cure within 14 calendar days after receipt of notice specifying such default or which, if such event of default cannot reasonably be cured within 14 calendar days after notice, the Contractor fails, in the reasonable opinion of the City Manager, to commence and continue diligent efforts to cure, permits the City to declare the Contractor in default. Whether to declare the Contractor in default is within the reasonable discretion of the City Manager. Written notification of the default, and any intention of the City to terminate the Agreement, shall be provided to Contractor and, in the event such default is not timely cured or addressed as described herein above, such decision is final and effective after the close of any cure period described herein above or at the close of such cure period then agreed between the parties. Upon receipt of any such notice, the Contractor must discontinue any Services, unless otherwise directed in the notice, and deliver to the City all materials belonging to the City, if any, accumulated in the performance of this Agreement, whether completed or in the process of completion. At such time the City may invoke any legal or equitable remedy available to it including, but not limited to, the following: A. The right to take over and complete the Services or any part thereof as agent for the Contractor, either directly or through others. B. The right to terminate this Agreement as to any or all of the Services yet to be performed, effective at a time specified by the City. C. The right of specific performance, an injunction or any other appropriate equitable remedy. D. The right to money damages. E. The right to withhold all or any part of Contractor's compensation hereunder. F. The right to deem Contractor non-responsible in future contracts to be awarded by the City. If the City considers it to be in its best interest, it may elect not to declare default or to terminate this Agreement. The parties acknowledge that this provision is solely for the benefit of the City and that if the City permits the Contractor to continue to perform the Services despite one or more events of default, the Contractor is in no way relieved of any of its responsibilities, duties or obligations under this Agreement nor does the City waive or relinquish any of its rights. No delay or omission to exercise any right accruing upon any event of default impairs any such right nor shall it be construed as a waiver of any event of default or acquiescence therein, and every such right may be exercised from time to time and as often as may be deemed expedient. Page 29 of 46 A33.Page 616 of 975 20 7.03 Suspension The City may at any time for good cause request that the Contractor suspend its Services, or any part thereof, by giving 15 days prior written notice to the Contractor or upon no notice in the event of emergency. No costs incurred after the effective date of such suspension shall be allowed. The Contractor shall promptly resume its performance upon written notice by the City Manager. The Budget may be revised pursuant to Section 5.02 to account for any additional costs or expenses actually incurred by the Contractor as a result of recommencing the Services. 7.04 Early Termination In addition to termination for default, the City may, at any time for good cause, elect to terminate this Agreement or any portion of the Services to be performed under it at the reasonable discretion of the City Manager by a written notice to the Contractor. If the City elects to terminate the Agreement in full, all Services shall cease and all materials belonging to the City and accumulated in performing this Agreement, whether completed or in the process of completion, shall be delivered to the City Manager within 10 days after receipt of the notice or by the date stated in the notice. During the final ten days or other time period stated in the notice, the Contractor shall restrict its activities, and, to the best of its ability, those of its Subcontractors, to winding down any reports, analyses, or other activities previously begun. No costs incurred after the effective date of the termination are allowed. Payment for any Services actually and satisfactorily performed before the effective date of the termination shall be on the same basis as set forth in Article 5 hereof, but if any compensation is described or provided for on the basis of a period longer than ten days, then the compensation shall be prorated accordingly. If a court of competent jurisdiction determines that the City's election to terminate this Agreement for default has been wrongful, then such termination shall be deemed to be an early termination. ARTICLE 8 GENERAL CONDITIONS 8.01 Entire Agreement This Agreement, and the exhibits attached hereto and incorporated hereby, shall constitute the entire agreement between the parties and no other warranties, inducements, considerations, promises, or interpretations shall be implied or impressed upon this Agreement that are not expressly addressed herein. 8.02 Counterparts This Agreement is comprised of several identical counterparts, each to be fully Page 30 of 46 A33.Page 617 of 975 21 executed by the parties and each to be deemed an original having identical legal effect. 8.03 Amendments No changes, amendments, modifications or discharge of this Agreement, or any part thereof, shall be valid unless in writing and signed by the authorized agent of the Contractor and the City Manager, or their successors and assigns. The City shall incur no liability for revised services without a written amendment to this Agreement pursuant to this Section. 8.04 Compliance with All Laws The Contractor shall at all times observe and comply with all applicable laws, ordinances, rules, regulations and executive orders of the federal, state and local government, now existing or hereinafter in effect, which may in any manner affect the performance of this Agreement. 8.05 Compliance with ADA and Other Accessibility Laws If this Agreement involves services to the public, the Contractor warrants that it shall provide its best efforts to ensure that all Services managed hereunder shall comply with all accessibility standards for persons with disabilities or environmentally limited persons including, but not limited to the following: Americans with Disabilities Act of 1990, 42 U.S.C. § 12101 et seq. and the Rehabilitation Act of 1973, 29 U.S.C. §§ 793-94. In the event that the above cited standards are inconsistent, the Contractor shall comply with the standard providing greater accessibility. If this Agreement involves the management of design for construction and/or Construction, the Contractor warrants that all design documents produced by its Subcontractors and/or used under this Agreement shall to the best of its knowledge comply with all federal, state and local laws and regulations regarding accessibility standards for persons with disabilities or environmentally limited persons including, but not limited to, the following: Americans with Disabilities Act of 1990, 42 U.S.C. § 12101 et seq. and the Americans with Disabilities Act Accessibility Guidelines for Buildings and Facilities; the Architectural Barriers Act, P.L. 90-480 and the Uniform Federal Accessibility Standards; and the Environmental Barriers Act, 410 ILCS 25/1 et seq., and the regulations promulgated thereto at Ill. Admin. Code tit. 71, ch. 1, § 400.110. In the event that the above cited standards are inconsistent, any Subcontractor shall comply with the standard providing greater accessibility. If the Subcontractor fails to comply with the foregoing standards, the Contractor shall demand that it perform again at no expense all services required to be re-performed as a direct or indirect result of such failure. 8.06 Assigns Page 31 of 46 A33.Page 618 of 975 22 All of the terms and conditions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective legal representatives, successors, transferees and assigns. 8.07 Severability If any provision of this Agreement is held or deemed to be or shall in fact be inoperative or unenforceable as applied in any particular case in any jurisdiction or in all cases because it conflicts with any other provision hereof or of any constitution, statute, ordinance, rule of law or public policy, or for any other reason, such circumstances shall not have the effect of rendering such provision inoperative or unenforceable in any other case or circumstances, or of rendering any other provision herein invalid, inoperative, or unenforceable to any extent. The invalidity of any one or more phrases, sentences, clauses or sections herein shall not effect the remaining portions of this Agreement or any part thereof. 8.08 Interpretation All headings in this Agreement are for convenience of reference only and do not define or limit the provisions thereof. Words of gender are deemed to include correlative words of the other gender. Words importing the singular number include the plural number and vice versa, unless the context otherwise indicates. All references to exhibits or documents are deemed to include all supplements and/or amendments to such exhibits or documents if entered into in accordance with the terms and conditions hereof and thereof. All references to persons or entities are deemed to include any persons or entities succeeding to the rights, duties, and obligations of such persons or entities in accordance with the terms and conditions herein. 8.09 Miscellaneous Provisions Whenever under this Agreement either party by a proper authority waives the other party’s performance in any respect or waives a requirement or condition to the other party’s performance, the waiver, whether express or implied, applies only to that particular instance and is not a complete or permanent waiver or for subsequent instances of the performance, requirement or condition. No waiver of either party shall be construed as a modification of the Agreement regardless of the number of times the City or Contractor may have waived the performance, requirement or condition. 8.10 Contractor Affidavit The Contractor must provide to the City, no later than sixty (60) days after the end of each year, a fully executed and notarized Affidavit certifying the expenditures and Services managed for the prior year. The form of this affidavit is attached as Exhibit 5 and Page 32 of 46 A33.Page 619 of 975 23 incorporated by reference. 8.11 Governing Law and Jurisdiction This Agreement is governed as to performance and interpretation in accordance with the laws of the State of Illinois. ARTICLE 9 NOTICES Notices provided for herein shall be in writing and may be delivered personally or by United States mail, first class, certified, return receipt requested, with postage prepaid and addressed as follows: If to the City: City of Evanston Attn: City Manager 2100 Ridge Avenue Evanston, IL 60201 With a copy to: City of Evanston Attn: Corporation Counsel 2100 Ridge Avenue Evanston, IL 60201 If to the Contractor: EvMark (dba Downtown Evanston) Attn: Executive Director 909 Davis Street, 5th Floor Evanston, IL 60201 With a copy to: The Law Offices of C. Shawn Jones Attn: Shawn Jones 708 Church Street #235 Evanston, IL 60201 Changes in the above-referenced addresses must be in writing and delivered in accordance with the provisions of this Section. Notices delivered by mail shall be deemed received 3 days after mailing in accordance with this Section. Notices delivered personally shall be deemed effective upon receipt. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date executed by the City (“Effective Date”). CONTRACTOR: Page 33 of 46 A33.Page 620 of 975 24 EVMARK (DBA DOWNTOWN EVANSTON) an Illinois not-for-profit corporation By: Annie Coakley Its Executive Director CITY: THE CITY OF EVANSTON, ILLINOIS By: Erika Storlie City Manager Page 34 of 46 A33.Page 621 of 975 25 EXHIBIT 1 Scope of Services Special Service Area Number 4 Advertising & Promotion Public Way Maintenance Public Way Aesthetics Business Development Administration Tenant Retention/Attraction District Planning Any Additional Special Services Deemed Necessary by the Special Service Area in Compliance with 35 ILCS 200. Page 35 of 46 A33.Page 622 of 975 26 EXHIBIT 2 Contractor Insurance Provisions Special Services Area Contractor or its Subcontractors must provide and maintain at each party’s own, respective expense, during the term of the Agreement and time period following expiration if Contractor is required to return and perform any of the Services or Additional Services under this Agreement, the insurance coverage and requirements specified below, insuring all operations related to the Agreement. A. INSURANCE TO BE PROVIDED 1) Commercial General Liability (Primary and Umbrella) Commercial General Liability Insurance or equivalent with limits of not less than $2,000.000 per occurrence for bodily injury, personal injury and property damage liability. Coverages must include the following: All premises and operations, products/completed operations, separation of insureds, defense and contractual liability. The City of Evanston is to be named as an additional insured on a primary, non-contributory basis for any liability arising directly or indirectly from the work of Services. 2) Professional Liability When Contractor enters into a subcontract with any Security Firm or professional consultants (e.g.; CPA's, Attorney, Architects, Engineers) to perform work in connection with this Agreement, such Security Firm or professional consultants must maintain Professional Liability Insurance covering acts, errors, or omissions with limits of not less than $1,000,000. When policies are renewed or replaced, the policy retroactive date must coincide with, or precede start of work on the Contract. A claims-made policy which is not renewed or replaced must have an extended reporting period of two (2) years. 3) Crime The Contractor is responsible for all persons handling funds under this Agreement, against loss by dishonesty, robbery, burglary, theft, destruction or disappearance, computer fraud, credit card forgery and other related crime risks. 4) Workers Compensation and Employers Liability If the Contractor has any direct hires during the term of this Agreement, the Contractor shall provide Workers Compensation Insurance, as prescribed by applicable law covering all employees who are to provide work under this Contract and Employers Liability coverage with limits of not less than $500,000 each accident, illness or disease. B. SECURITY FIRMS Page 36 of 46 A33.Page 623 of 975 27 If the Contractor enters into a subcontract with a Security Firm, such Security Firm must be certified by State of Illinois, and the Security Firm's employees must be registered and certified by the State. Contractor must ensure and require any Security Firm subcontractor to comply with the Risk Management Division approved Security Firm Insurance Provision set forth in Exhibit 4 of this Agreement, attached hereto and incorporated by references as though fully set forth herein. C. ADDITIONAL REQUIREMENTS Contractor must furnish to the City Manager, City of Evanston, Civic Center, 2100 Ridge Avenue, Evanston, Illinois 60201, original Certificates of Insurance, or such similar evidence, to be in force on the date of this Agreement, and Renewal Certificates of Insurance, or such similar evidence, if the coverages have an expiration or renewal date occurring during the term of this Agreement. Contractor must submit evidence of insurance prior to execution of this Agreement. The receipt of any certificate does not constitute agreement by the City that the insurance requirements in the Agreement have been fully met or that the insurance policies indicated on the certificate are in compliance with all Agreement requirements. The failure of the City to obtain certificates or other insurance evidence from Contractor is not a waiver by the City of any requirements for the Contractor to obtain and maintain the specified coverages. Contractor must advise all insurers of the Agreement provisions regarding insurance. Non-conforming insurance does not relieve Contractor of the obligation to provide insurance as specified in this Agreement. Nonfulfillment of the insurance conditions may constitute a violation of the Agreement, and the City retains the right to suspend this Agreement until proper evidence of insurance is provided, or the Agreement may be terminated. The Contractor must provide for 60 days prior written notice to be given to the City in the event coverage is substantially changed, canceled or non-renewed. Any deductibles or self-insured retentions on referenced insurance coverages must be borne by Contractor. Contractor hereby waives and agrees to require their insurers to waive their rights of subrogation against the City of Evanston, its employees, elected officials, agents or representatives. The coverages and limits furnished by Contractor in no way limit the Contractor's liabilities and responsibilities specified within the Agreement or by law. Any insurance or self-insurance programs maintained by the City of Evanston do not contribute with insurance provided by Contractor under this Agreement. The required insurance to be carried is not limited by any limitations expressed in the indemnification language in this Agreement or any limitation placed on the indemnity in this Agreement given as a matter of law. Page 37 of 46 A33.Page 624 of 975 28 If Contractor is a joint venture or limited liability company, the insurance policies must name the joint venture or limited liability company as a named insured. Contractor must require all Subcontractors to provide the insurance required in this Agreement, or Contractor may provide the coverages for Subcontractors. All Subcontractors are subject to the same insurance requirements of Contractor unless otherwise specified in this Agreement. In the event Contractor fails to purchase or procure insurance as required above, the parties expressly agree that Contractor shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law or in equity, against Contractor. If Contractor or Subcontractor desire additional coverages, the party desiring the additional coverages is responsible for the acquisition and cost. Notwithstanding any provision in the Contract to the contrary, the City of Evanston Corporation Counsel maintains the right to modify, delete, alter or change these requirements. Page 38 of 46 A33.Page 625 of 975 29 EXHIBIT 3 Security Firm and Subcontractor Insurance Provisions CONTRACT INSURANCE REQUIREMENTS The Security Firm or other Subcontractor must provide and maintain at Security Firm’s or Subcontractor's own respective expense, until Contract completion (and, if Security Firm or Subcontractor, respectively, is required to return and perform additional work, then also during the time period following expiration) the insurance coverages and requirements specified below, insuring all operations related to the Contract. The term “Contract,” as used in this Exhibit 3, shall be defined as any agreement executed between the Contractor and any of its subcontractors, including but not limited to, its Security Firm(s), to which funds allocated under this Agreement shall apply. A. INSURANCE TO BE PROVIDED 1) Workers Compensation and Employers Liability Workers Compensation Insurance, as prescribed by applicable law covering all employees who are to provide work under this Contract and Employers Liability coverage with limits of not less than $500,000 each accident, illness or disease. 2) Commercial General Liability (Primary and Umbrella) Commercial General Liability Insurance or equivalent with limits of not less than $1,000,000 per occurrence for bodily injury, personal injury, and property damage liability. Coverages must include the following: All premises and operations, products/completed operations, separation of insureds, defense, and contractual liability. The City of Evanston and Contractor are to be named as an additional insureds on a primary, non-contributory basis for any liability arising directly or indirectly from the work. 3) Automobile Liability (Primary and Umbrella) When any motor vehicles (owned, non-owned and hired) are used in connection with work to be performed, the Security Firm or other Subcontractor must provide Automobile Liability Insurance with limits of not less than $1,000,000 per occurrence for bodily injury and property damage. The City of Evanston and Contractor are to be named as an additional insureds on a primary, non-contributory basis. 4) Professional Liability Professional Liability Insurance covering acts, errors, or omissions must be maintained by the Security Firm or, if the Subcontractor is a licensed professional or professional consultant, by the Subcontractor, with limits of not less than $1,000,000. When policies are renewed or replaced, the policy retroactive date must coincide with, or precede, start of Page 39 of 46 A33.Page 626 of 975 30 work on the Contract. A claims-made policy which is not renewed or replaced must have an extended reporting period of two (2) years. B. ADDITIONAL REQUIREMENTS The Security Firm or Subcontractor must furnish the City Manager, City of Evanston, Civic Center, 2100 Ridge Avenue, Evanston, Illinois 60201, original Certificates of Insurance, or such similar evidence, to be in force on the date of this Contract, and Renewal Certificates of Insurance, or such similar evidence, if the coverages have an expiration or renewal date occurring during the term of this Contract. The receipt of any certificate does not constitute agreement by the Contractor that the insurance requirements in the Contract have been fully met or that the insurance policies indicated on the certificate are in compliance with all Contract requirements. The failure of the Contractor to obtain certificates or other insurance evidence from Security Firm or Subcontractor is not a waiver by the Contractor of any requirements for the Security Firm or Subcontractor to obtain and maintain the specified coverages. The Security Firm or Subcontractor shall advise all insurers of the Contract provisions regarding insurance. Non-conforming insurance does not relieve Security Firm or Subcontractor of the obligation to provide insurance as specified herein. Nonfulfillment of the insurance conditions may constitute a violation of the Contract, and the Contractor retains the right to stop work until proper evidence of insurance is provided, or the Contract may be terminated. The Security Firm or Subcontractor must provide for 60 days prior written notice to be given to the Contractor in the event coverage is substantially changed, canceled, or non-renewed. Any deductibles or self-insured retentions on referenced insurance coverages must be borne by Security Firm or Subcontractor. The Security Firm or Subcontractor hereby waives and agrees to require their insurers to waive their rights of subrogation against the Contractor and the City of Evanston, its employees, elected officials, agents, or representatives. The coverages and limits furnished by Security Firm or Subcontractor in no way limit the Security Firm's liabilities and responsibilities specified within the Contract or by law. Any insurance or self-insurance programs maintained by the Contractor do not contribute with insurance provided by the Security Firm or Subcontractor under the Contract. The required insurance to be carried is not limited by any limitations expressed in the indemnification language in this Contract or any limitation placed on the indemnity in this Contract given as a matter of law. If Security Firm or Subcontractor is a joint venture or limited liability company, the insurance policies must name the joint venture or limited liability company as a named insured. The Security Firm or Subcontractor must require all subcontractors to provide the insurance required herein, or Security Firm or Subcontractor may provide the coverages for Page 40 of 46 A33.Page 627 of 975 31 subcontractors. All subcontractors are subject to the same insurance requirements of Security Firm or Subcontractor unless otherwise specified in this Contract. If Security Firm or subcontractor desires additional coverages, the party desiring the additional coverages is responsible for the acquisition and cost. Notwithstanding any provision in the Contract to the contrary, the City of Evanston Corporation Counsel maintains the right to modify, delete, alter or change these requirements. Page 41 of 46 A33.Page 628 of 975 32 EXHIBIT 4 Economic Disclosure Statement and Affidavit Section 1-18-1 of the Evanston City Code requires all persons seeking to do business with the City to provide the following information with their agreement. Every question must be answered. If the question is not applicable, answer with "NA". APPLICANT NAME:_______________________________________________________ APPLICANT ADDRESS: _________________________________________________ TELEPHONE NUMBER: _________________________________________________ FAX NUMBER: _________________________________________________ APPLICANT is (Check One) 1. Corporation ( ) 2. Partnership ( ) 3. Sole Owner ( ) 4. Association ( ) 5. Other ( ) ______________________________________________________________ Please answer the following questions on a separate attached sheet if necessary. SECTION I - CORPORATION 1a. Names and addresses of all Officers and Directors of Corporation. __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ 1b. (Answer only if corporation has 33 or more shareholders.) Names and addresses of all those shareholders owning shares equal to or in excess of 3% of the proportionate ownership interest and the percentage of shareholder interest. (Note: Corporations which submit S.E.C. form 10K may substitute that statement for the material required herein.) __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ Page 42 of 46 A33.Page 629 of 975 33 1c. (Answer only if corporation has fewer than 33 shareholders.) Names and addresses of all shareholders and percentage of interest of each herein. (Note: Corporations which submit S.E.C. form 10K may substitute that statement for the material requested herein.) __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ SECTION 2 - PARTNERSHIP/ASSOCIATION/JOINT VENTURE 2a. The name, address, and percentage of interest of each partner whose interests therein, whether limited or general, is equal to or in excess of 3%. __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ 2b. Associations: The name and address of all officers, directors, and other members with 3% or greater interest. __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ SECTION 3 - TRUSTS 3a. Trust number and institution. __________________________________________________________________ 3b. Name and address of trustee or estate administrator. __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ Page 43 of 46 A33.Page 630 of 975 34 3c. Trust or estate beneficiaries: Name, address, and percentage of interest in total entity. __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ SECTION 4 - ALL APPLICANTS - ADDITIONAL DISCLOSURE 4a. Specify which, if any, interests disclosed in Section 1, 2, or 3 are being held by an agent or nominee, and give the name and address of principal. __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ 4b. If any interest named in Section 1,2, or 3 is being held by a "holding" corporation or other "holding" entity not an individual, state the names and addresses of all parties holding more than a 3% interest in that "holding" corporation or entity as required in 1(a), 1(b), 1(c), 2(a), and 2(b). __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ 4c. If "constructive control" of any interest named in Sections 1,2, 3, or 4 is held by another party, give name and address of party with constructive control. ("Constructive control" refers to control established through voting trusts, proxies, or special terms of venture of partnership agreements.) __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ Page 44 of 46 A33.Page 631 of 975 35 I have not withheld disclosure of any interest known to me. Information provided is accurate and current. ______________________ _________________________________ Date Signature of Person Preparing Statement ______________________ Title ATTEST: ___________________________ (Notary Seal) Notary Public Commission Expires: ____________________ Page 45 of 46 A33.Page 632 of 975 36 EXHIBIT 5 Contractor Affidavit Contractor Name: Special Service Area Number : Agreement ("Agreement"): Agreement between the City of Evanston and ________________ dated ______________relating to the provision of special services. AFFIDAVIT The undersigned, _________________________, as ________________, and on behalf of _____________________, having been duly sworn under oath, certifies that in the year it performed that portion of the Services described in Exhibit 1 of the Agreement in accordance with the terms of the Agreement, to the extent described in the attached Full-Year Assessment Form and that it spent that portion of funds obtained from the City in connection with that Agreement on the Services described in Exhibit 1, to the extent described in the attached Full-Year Assessment Form . The Full Year Assessment Form shall be in the form prescribed by the City and shall contain such level of detail as the City may require from time to time. Nothing in this Affidavit may be construed as limiting Contractor's obligations under the Agreement. All terms not defined in this Affidavit will be as defined in the Agreement. Under penalty of perjury, I certify that I am authorized to execute this Affidavit on behalf of the Contractor, that I have personal knowledge of the certifications made in this Affidavit, and that they are true and correct. NAME OF CONTRACTOR: ___________________________________ Signature of Authorized Officer: ________________________________ Name of Authorized Officer: ___________________________________ State of Illinois County of Cook Sworn to and acknowledges before me by ______________________________ [Name of Signatory] as __________________ [Title] of ___________________________ [Name of Contracting Party] this _________ day of ___________, 2017. _______________________________ Notary Public Page 46 of 46 A33.Page 633 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Paulina Martinez, Assistant to the City Manager CC: Johanna Leonard, Community Development Director; Paul Zalmezak, Economic Development Director Subject: Ordinance 162-O-19, Tax Levy for Proposed East Central Street SSA #7 Date: December 9, 2019 Recommended Action: Staff recommends City Council adoption of Tax Levy Ordinance 162-O-19, which levies the annual property tax for proposed Special Service Area #7 in the amount of $154,800 ($159,444 as extended including loss factor of 3%). Council Action: For Action Summary: Ordinance 162-O-19 is the tax levy for proposed Special Service Area #7, which would fund the the on is levy 2019 The based Central east of activities and services Street. wyear, the in earlier feasibility study the from recommendations conducted was hich published by Teska Associates at the request of Central Street businesses. The total tax levy for 2019 is $154,444 including a 3% loss factor as allowed by Cook County. Legislative History: On November 25, 2019, the City Council approved ordinance 162-O-19 for introduction. Attachments: Ordinance 162-O-19 Tax Levy SSA #7 East Central Street A34.Page 634 of 975 11/25/2019 162-O-19 AN ORDINANCE LEVYING TAXES FOR THE SPECIAL SERVICE AREA NO. 7 OF THE CITY OF EVANSTON, COUNTY OF COOK AND STATE OF ILLINOIS, FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2019 AND ENDING DECEMBER 31, 2019 WHEREAS, the City of Evanston, Illinois is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois which said Constitution in Section 6(a) thereof grants unto the City of Evanston as Home Rule unit of government the power to tax; and WHEREAS, the City Council of the City of Evanston adopted Ordinance 159-O-19 establishing Special Service Area Number 7 (“SSA No. 7”) in the City of Evanston, Illinois and this Ordinance establishes the tax levy for SSA No. 8 for the 2019 fiscal year, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That in order to meet expenses and liabilities of the Special Service Area Number 7 (“SSA No. 7”) of the City of Evanston, Illinois, for the fiscal year beginning January 1, 2019; there is hereby levied on all real property subject to taxation within the limits of said SSA No. 7 of the City of Evanston as assessed and equalized for the year 2019, the sum of one hundred and fifty four thousand eight hundred dollars ($154,800) being the total of the appropriation heretofore legally made plus allowances for collection losses, which are to be collected from the tax levy of SSA No. 7 of the City of Evanston for the year 2019. The specific amounts levied for the various purposes and Page 2 of 4 A34.Page 635 of 975 162-O-19 ~2~ funds are designated by being placed in separate columns under headings “TO BE RAISED BY TAXATION” and are identified in the manner on the following page of this ordinance. SECTION 2: The appropriation for SSA No. 7 is as follows: SECTION 3: That all ordinances or parts of ordinances in conflict herewith are repealed. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 6: If any provision of this ordinance or application thereof to any City General Fund Appropriation Source Other Than Taxation Amount To Be Raised By Taxation Professional Staff $64,800 $0 $64,800 Marketing and Promotion $26,120 $0 $26,120 Events and Programming $19,440 $0 $19,440 Beautification, Landscaping, and Maintenance $26,640 $0 $26,640 Arts and Culture $12,600 $0 $12,600 Reserves $7,200 $0 $7,200 Total $154,800 $0 $154,800 Amount To Be Raised by Taxation $159,444 Collection Losses $4,644 TOTAL TAXATION $159,444 Page 3 of 4 A34.Page 636 of 975 162-O-19 ~3~ person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2019 Adopted: _________________, 2019 Approved: ___________________________, 2019 ________________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Approved as to form: ________________________________ Michelle L. Masoncup, Corporation Counsel Page 4 of 4 A34.Page 637 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Paulina Martinez, Assistant to the City Manager CC: Johanna Leonard, Community Development Director; Paul Zalmezak, Economic Development Manager Subject: Ordinance 163-O-19, Tax Levy for Proposed West Central Street SSA #8 Date: December 9, 2019 Recommended Action: Staff recommends City Council adoption of Ordinance 163 -O-19, which levies the annual property tax for proposed Special Service Area #8 in the amount of $60,200 ($62,002 as extended including loss factor of 3%). Council Action: For Action Summary: Ordinance 163-O-19 is the tax levy for proposed Special Service Area #8, which would fund the the on is levy 2019 The based Central west of activities and services Street. was which year, the in earlier feasibility study the from recommendations conducted published by Teska Associates at the request of Central Street businesses. The total tax levy for 2019 is $62,002 including a 3% loss factor as allowed by Cook County. Legislative History: On November 25, 2019, the City Council approved ordinance 163-O-19 for introduction. Attachments: Ordinance 163-O-19 Tax Levy SSA #8 West Central Street A35.Page 638 of 975 11/25/2019 163-O-19 AN ORDINANCE LEVYING TAXES FOR THE SPECIAL SERVICE AREA NO. 8 OF THE CITY OF EVANSTON, COUNTY OF COOK AND STATE OF ILLINOIS, FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2019 AND ENDING DECEMBER 31, 2019 WHEREAS, the City of Evanston, Illinois is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois which said Constitution in Section 6(a) thereof grants unto the City of Evanston as Home Rule unit of government the power to tax; and WHEREAS, the City Council of the City of Evanston adopted Ordinance 160-O-19 establishing Special Service Area Number 8 (“SSA No. 8”) in the City of Evanston, Illinois and this Ordinance establishes the tax levy for SSA No. 8 for the 2019 fiscal year, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That in order to meet expenses and liabilities of the Special Service Area Number 8 (“SSA No. 8”) of the City of Evanston, Illinois, for the fiscal year beginning January 1, 2019; there is hereby levied on all real property subject to taxation within the limits of said SSA No. 8 of the City of Evanston as assessed and equalized for the year 2019, the sum of sixty thousand two hundred dollars ($60,200) being the total of the appropriation heretofore legally made plus allowances for collection losses, which are to be collected from the tax levy of SSA No. 8 of the City of Evanston for the year 2019. The specific amounts levied for the various purposes and funds are Page 2 of 4 A35.Page 639 of 975 163-O-19 ~2~ designated by being placed in separate columns under headings “TO BE RAISED BY TAXATION” and are identified in the manner on the following page of this ordinance. SECTION 2: The appropriation for SSA No. 8 is as follows: SECTION 3: That all ordinances or parts of ordinances in conflict herewith are repealed. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 8: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity City General Fund Appropriation Source Other Than Taxation Amount To Be Raised By Taxation Professional Staff $25,200 $0 $25,200 Marketing and Promotion $9,380 $0 $9,380 Events and Programming $7,560 $0 $7,560 Beautification, Landscaping, and Maintenance $10,360 $0 $10,360 Arts and Culture $4,900 $0 $4,900 Reserves $2,800 $0 $2,800 Total $60,200 $0 $60,200 Amount To Be Raised by Taxation $62,006 Collection Losses $1,806 TOTAL TAXATION $62,006 Page 3 of 4 A35.Page 640 of 975 163-O-19 ~3~ shall not affect other provisions or applications of this ordinance that can be give n effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2019 Adopted: _________________, 2019 Approved: ___________________________, 2019 ________________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Approved as to form: ________________________________ Michelle L. Masoncup, Corporation Counsel Page 4 of 4 A35.Page 641 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Luke Stowe, Interim Administrative Services Director CC: Michael Rivera, Interim Parking Manager Subject: Ordinance 168-O-19, Amending Various Sections of Title 10, Chapter 11, Section 12 “Parking Meter Zones” Date: December 9, 2019 Recommended Action: Staff recommends City Council adopt Ordinance 168-O-19, Amending Title 10, Chapter 11, Section 12 “Parking Meter Zones” removing the hours of paid parking on Sundays. Since the initial approval for Introduction, staff found errors in the Ordinance as it relates to the price of the commuter lots which has been corrected. Funding Source: Council Action: For Action Summary: City Council decided during budget discussions at the November 11, 2019 meeting that it would like to cease payment of parking on Sundays at on -street spaces or hourly surface lots. Parking and budget staff estimate that lost revenue will be appro ximately $260,000- $300,000 a year. Prior to March 1, 2019, parking was free all day on Sundays. Parking currently remains free on Sundays in the three downtown parking garages. Attachments: 168-O-19 Amending City Code Title 10, Chapter 11 - Remove Sunday Paid Parking A36.Page 642 of 975 11/15/19 168-O-19 AN ORDINANCE Amending Title 10, Chapter 11, Section 12 “Parking Meter Zones” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Section 10-11-12(A), of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (A) Two (2) hour maximum parking limit at a rate of one dollar and fifty cents ($1.50) per hour, effective March 1, 2019 through December 31, 2019 and commencing on January, 2020, the rate will be two dollars ($2.00) per hour, between the hours of eight o’clock (8:00) A.M. to nine o’clock (9:00) P.M. Monday through Saturday and one o’clock (1:00) P.M. to nine o’clock (9:00) P.M. on Sundays : SCHEDULE XII (A): PARKING METER ZONES Street Name Side Of Street Block Or Blocks Benson Avenue Both Church Street to Clark Street Chicago Avenue Both Grove Street to Church Street Church Street North Chicago Avenue to Oak Street South Elmwood Avenue to Oak Street South Benson Avenue to Maple Avenue Clark Street Both Sherman Avenue to Benson Avenue Benson to Maple Avenue Davis Street Both Hinman Avenue to Maple Avenue Both Maple Avenue to Ridge Avenue* Grove Street Both Chicago Avenue to Elmwood Avenue Page 2 of 8 A36.Page 643 of 975 168-O-19 ~2~ Both Elmwood Avenue to Maple Avenue* Hinman Avenue West Davis Street to first alley south* Lake Street North Sherman Avenue to first west alley* Maple Avenue Both Grove Street to Church Street* Oak Avenue East Davis Street to Church Street* West Davis Street to alley north* Orrington West Davis Street to Church Street East Church Street to Clark Street Sherman Avenue Both Lake Street to Davis Street East Greenwood Street to Lake Street* Both Church Street to University Place University Place South East Railroad to Maple Avenue *Meters become 4hr limit from 5-9pm SECTION 2: City Code Section 10-11-12(B), of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (B) Four (4) hour maximum parking limit at a rate of one dollar and fifty cents ($1.50) per hour, effective March 1, 2019 through December 31, 2019 and commencing on January 1, 2020, the rate will be two dollars ($2.00) per hour, between the hours of eight o’clock (8:00) A.M. to nine o’clock (9:00) P.M. Monday through Saturday and one o’clock (1:00) P.M. to nine o’clock (9:00) P.M. on Sundays : SCHEDULE XII (B): Benson Avenue Both Clark Street to University Place Central Street South First 3 spaces East of Ewing Chicago Avenue** West Church Street to Sheridan Rd Chicago Avenue West From Hamilton,first 5 spaces North Church Street North Chicago Avenue to Hinman Avenue Clark Street Both Avenue to Orrington Avenue Page 3 of 8 A36.Page 644 of 975 168-O-19 ~3~ Custer Street West Main Street to Washington Street Elmwood Avenue East Grove Street to Davis Street Dempster North Elmwood Avenue to first alley West of Elmwood Avenue Sherman Ave West Dempster Street to first driveway South of Dempster Street Washington Street Both Chicago Avenue to Custer Street **Overnight Parking Permitted SECTION 3: City Code Section 10-11-12(C), of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (C) Two (2) hour maximum parking limit at rate of one dollar and fifty cents ($1.50) per hour, effective March 1, 2019 through December 31, 2019 and commencing on January 1, 2020, the rate will be two dollars ($2.00) per hour, between the hours of eight o’clock (8:00) A.M. to nine o’clock (9:00) P.M. Monday through Saturday and one o’clock (1:00) P.M. to nine o’clock (9:00) P.M. on Sundays : SCHEDULE XII (C): PARKING METER ZONES Street Name Side Of Street Block Or Blocks Broadway East Central Street to Chancellor Central Street Both Ewing to Central Park North Green Bay Road to Stewart Avenue South Green Bay Road to Hartrey Avenue Chicago Avenue East From Kedzie Street South to 705 Chicago Avenue Both Kedzie Street to Greenleaf Both Hamilton Street to Greenwood Street Dempster Street South Sherman Avenue to Elmwood Avenue North Sherman Ave to First alley east of Elmwood Both Hinman Avenue to Sherman Avenue Page 4 of 8 A36.Page 645 of 975 168-O-19 ~4~ Howard Street North Clyde Avenue to Ridge Avenue Kedzie Both Chicago Street to Alley East Lake Street North Sherman Avenue to first west alley Maple Avenue Both Grove Street to Church Oak Avenue East Davis Street to Church Street West Davis Street to alley north Orrington West Davis Street to Church Street East Church Street to Clark Street Sherman Avenue Both Lake Street to Davis Street East Davis Street to Church Street Both Church Street to University Place University Place South East Railroad to Maple Avenue Meters become 4hr limit from 5-9pm SECTION 4: Schedule XII, “Parking Meter Zones,” of Section 10-11- 12(H), of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: SCHEDULE XII (H): Parking lot #15, behind 716 Main Street: 29 meters 1. $0.50 per hour effective June 1, 2019 through December 31, 2019. $0.75 per hour effective January 1, 2020 Maximum limit, 15 hours 8:00 a.m. to 9:00 p.m. Monday through Saturday and 1:00 p.m. to 9:00 p.m. on Sundays Overnight Parking Permitted Parking lot #16, Noyes "El" station: 20 meters 1. $0.50 per hour effective March 1, 2019 through December 31, 2019. $0.75 per Page 5 of 8 A36.Page 646 of 975 168-O-19 ~5~ hour effective January 1, 2020. Maximum limit, 15 hours 8:00 a.m. to 9:00 p.m. Monday through Saturday and 1:00 p.m. to 9:00 p.m. on Sundays Overnight Parking Permitted Parking lot #19, 1700/1800 Benson Avenue (69 meters): 69 67 meters 1. $1.50 per hour effective March 1, 2019 through December 31, 2019. $2.00 per hour effective January 1, 2020. Maximum limit, 2 hours 8:00 a.m. to 9:00 p.m. Monday through Saturday and 1:00 p.m. to 9:00 p.m. on Sundays. No Parking 3:00 am - 6:00 am Parking lot #21, 1028 Central Street—Chandler-Newberger Center: 12 meters 1. $0.50 per hour effective March 1, 2019 through December 31, 2019. $0.75 per hour effective January 1, 2020. Maximum limit, 15 hours 8:00 a.m. to 9:00 p.m. Monday through Saturday and 1:00 p.m. to 9:00 p.m. on Sundays. No Parking 3:00 am - 6:00 am Parking lot #25, 1612 Maple Avenue: 16 meters 1. $1.50 per hour effective March 1, 2019 through December 31, 2019. $2.00 per hour effective January 1, 2020 Maximum limit, 4 hours 8:00 a.m. to 9:00 p.m. Monday through Saturday and 1:00 p.m. to 9:00 p.m. on Sundays Overnight Parking Permitted Parking lot #34 10, Library underground garage: 41 meters 1. $1.50 through December 31, 2019. $2.00 per hour effective January 1, 2020 Maximum limit, 2 hours 9:00 a.m. to 9:00 p.m. Monday through Saturday and 1:00 p.m. to 9:00 p.m. on Sundays. No parking 9:00 p.m. to 9:00 a.m. Parking lot #38, 1010 Grove Street: 33 meters 1. $1.50 through December 31, 2019. $2.00 per hour effective January 1, 2020 Maximum limit 3 hours 8:00 a.m. to 9:00 p.m. Monday through Saturday and 1:00 p.m. to 9:00 p.m. on Sundays Page 6 of 8 A36.Page 647 of 975 168-O-19 ~6~ No Parking, 11:00 p.m. to 5:00 a.m. Parking lot #54, West side 2400—2600 Poplar Avenue: 220 meters 1. $0.50 per hour effective March 1, 2019 through December 31, 2019. $0.75 per hour effective January 1, 2020. Maximum limit, 15 hours 8:00 a.m. to 9:00 p.m. Monday through Saturday and 1:00 p.m. to 9:00 p.m. on Sundays Overnight Parking Permitted Parking lot #68, 717-719 Howard Street: 13 Spaces 1. $1.50 per hour effective March 1, 2019 through December 31, 2019. $2.00 per hour effective January 1, 2020 Maximum limit, 4 hours 8:00 a.m. to 9:00 p.m. daily Monday through Saturday. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: Ordinance 168-O-19 shall be in full force and effect on January 1, 2020, after its passage, approval, and publication in the manner provided by law. SECTION 8: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Page 7 of 8 A36.Page 648 of 975 168-O-19 ~7~ Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel Page 8 of 8 A36.Page 649 of 975 Memorandum To: Honorable Mayor and Members of the City Council From: Hugh DuBose, Assistant City Attorney Subject: Ordinance 51-O-19, Amending City Code 3-4-6 “Classification and License Fees” to Add Class R-1 to the Liquor Code Date: December 9, 2019 Recommended Action: The Liquor License Commissioner recommends City Council adoption of Ordinance 51 -O-19 which requests a proposed ordinance change to allow for alcoholic beverage sales at Welsh- Ryan arena. Council Action: For Action Summary: Northwestern University, through its exclusive caterer Levy Catering, requested a change to the Evanston Liquor Code to permit the sale of alcoholic beverages to attendees of the Northwestern basketball games at Welsh Ryan Arena. The current R liquor license covers the University area, but does not permit the sale of alcohol to attendees of sporting events. The ordinance creates a new liquor license class that permits the sale of alcohol at Walsh - Ryan arena. As drafted this ordinance only permits the sale of alcohol at Welsh-Ryan and no other venue. At the November 25, 2019 City Council meeting, Ald. Revelle suggested the following amendments: (1) limiting the days of operation to days on which events occur; (2) limiting the hours of operation; (3) specifying the types of containers alcohol can be served in; (4) limiting the types of alcohol that can be served; (5) requiring BASSET certification for employees serving alcohol. Staff has incorporated changes (1)-(3) in the attached draft ordinance. We note that is difficult to develop a one size fits all time limit for all activities. Some sporting events are timed (basketball) and some end at certain score (volleyball). Further the NCAA times men's and women's basketball differently (halves for men vs. quarters for women's games). Proposed amendment (4) is a policy decision that staff seeks guidance from Council in drafting. Finally, the State of Illinois requires BASSET certification for all servers of alcohol. Requiring suggestion (5) would be add a requirement that already exists. A37.Page 650 of 975 Legislative History: At the May 8, 2019, Liquor Control Review Board meeting, Northwestern University requested a proposed ordinance change to permit the sale of alcohol at the Walsh -Ryan arena. Ordinance was introduced June 10, 2019; held by City Council on at the June 24, 2019, meeting for the July 8, 2019, and tabled at the July 8, 2019 meeting. At the November 18, 2019, City Council meeting, the Ordinance was removed from the table for action on November 25, 2019. On November 25, 2019, City Council sent Ordinance 51 -O-19 back to A&PW to consider amendments proposed by Ald. Revelle. Attachments: Ordinance 51-O-19 Amending Liquor Code Class R1 Page 2 of 5 A37.Page 651 of 975 ~1~ 5/3/2019 5/14/2019 51-O-19 AN ORDINANCE Amending City Code 3-4-6 “Classification and License Fees” to Add Class R-1 to the Liquor Code BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Title 3, Chapter 4, Section 6 “Classification and License Fees” is amended for revisions to the Evanston City Code of 2012, as amended, and the new revisions shall read as follows: (R-1) CLASS R-1 licenses, which shall authorize the sale on the premises specified of alcoholic liquor only for consumption upon the premises while food service is available. 1. Such licenses shall be issued for use only in facilities with a permanently constructed seating capacity of not more than 8,000 and not less than 7,000 persons, designed and used for presentation of sporting events and other activities, such as recreational activities and entertainment events, and includes retail sales areas and retail food dispensing outlets, including, but not limited to, restaurant areas to accommod ate liquor by the drink as well as food patronage, owned, operated and maintained by not for profit educational institutions within the designated university areas. 2. Establishments holding Class R-1 licenses must have some food service available when alcoholic liquor is being sold. 3. Alcohol may be served only on days on which there is a sporting event, recreational activity, or other entertainment event which occurs in the qualifying facility. 4. R-1 License holders shall only serve alcohol beginning one (1) hour prior to the start of the event and must cease selling alcohol no later than thirty (30) minutes prior to the conclusion of the event. For Men's basketball games at Welsh Ryan Arena, alcohol sales shall end at or prior to the second half twelve (12) minute TV timeout. For women's basketball games, alcohol sales shall end prior to the start of the fourth (4th) quarter. For all other athletic events, alcohol sales shall conclude at the end of the event. Page 3 of 5 A37.Page 652 of 975 ~2~ 5. In the general admission area, all alcoholic beverages must be served in plastic containers. 6. The term "university area" shall be as defined in Section 3-4-1 of this Chapter. The applicant for the renewal only of such licenses may elect to pay the amount herein required semiannually or annually. Such election shall be made at the time of application. The annual fee for such license shall be six thousand dollars ($6,000.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be six thousand three hundred dollars ($6.300.00). No more than one (1) such license(s) shall be in force at any one (1) time. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this Ordinance 51-O-19 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: Ordinance 51-O-19 shall be in full force and effect after its passage and approval. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Page 4 of 5 A37.Page 653 of 975 ~3~ Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel Page 5 of 5 A37.Page 654 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Michael Griffith, Development Planner CC: Johanna Leonard, Director of Community Development; Scott Mangum, Planning and Zoning Manager Subject: Resolution 133-R-19, Approving a Re-subdivision of 2441 Ridge Avenue/840 Milburn Street Date: December 9, 2019 Recommended Action: Staff does not recommend adoption of Resolution 133-R-19 approving a re-subdivision of 2441 Ridge Avenue/840 Milburn Street. Council Action: For Action Summary: The applicant, property owner of 2441 Ridge Avenue, Jack Lander, would like to combine the primary parcel at 2441 Ridge an a parcel containing a landscape wall in order to obtain a single tax ID number. Several years ago, the owners of 840 Milburn Street q uit-claimed a small piece of their property to the applicant. The land was transferred for tax purposes so that the 2441 Ridge property owner would pay the taxes for that portion of land where a small portion of a landscape wall was constructed by the prop erty owner of 2441 Ridge north of the shared property line. The land transferred is approximately 2’ x 21’. The land under common ownership by the applicant is two parcels with separate tax ID numbers, with a zig-zag property ownership line (PINS: 11-07-106-002-0000 and -031-0000). The Cook County Assessor will not combine these parcels into a single tax ID number since both parcels are not within the same recorded plat of subdivision. The proposed subdivision moves both parcels into one lot of record, therefore, one tax ID number can be assigned. No new lots are being created, no new structures are proposed. The proposed lots will exceed the minimum lot width and size dimension requirements for the district: P1.Page 655 of 975 2441 Ridge Subdivision Minimum Required 2441 Ridge Ave. 840 Milburn St. Lot Width 35 ft. 54.3 ft. 62.4 ft. Lot Size Residential use: 7,200 sq. ft. 8,502 sq. ft. 7,663 sq. ft.. Per Section 4-11-1, “Subdivisions,” of the City Code, the Director of the Public Works Agency and the City Engineer have reviewed the proposed subdivision and determined that all required public new no and neighborhood the in exists already infrastructure City infrastructure is needed. However, the Public Works Agency is not recommending approval of the proposed subdivision, memo attached. Staff does not recommend approval of the resolution to approve the proposed plat of subdivision. The proposed plat of subdivision changes the zoning lot, creating a zig -zag lot line, which is not a best practice. Best practice is to provide simple, straight property lines when feasible. Instead, an easement could be provided to provide access to the property owner of 2441 Ridge for maintenance of the landscape wall. Background: The property is zoned R1 Single-Family Residential District. The plats of survey for both properties show an easement adjacent to the zig -zag property line and the landscape wall. Attachments: Public Works Agency Director memorandum dated November 12, 2019 Resolution 133-R-19 Approving a Resubdivision OF 2441 Ridge Ave Plat of Subdivision - 2441 Ridge Ave GIS Map Showing Current Lot Lines - 2441 Ridge Ave Google Street View - 2441 Ridge Ave Page 2 of 11 P1.Page 656 of 975 To: Johanna Leonard, Community Development Director From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Subject: Subdivision of 2441 Ridge Avenue Public Works Director Report Date: November 12, 2019 Upon review of the proposed subdivision, and as required by Section 4-11-1 of the City Code, the Public Works Agency Director and the City Engineer submit the following report for the new subdivision located at 2441 Ridge Avenue. Recommendation This subdivision should be denied. The purpose of the subdivision appears to be to clarify the ownership of landscaping and hardscape elements. A portion of this is simultaneously being clarified with an easement in addition to the minor modification of the property line. This methodology is unnecessarily complicated. The best practice is to provide simple, straight property lines where feasible. In this particular case, the easement should be extended to include the necessary area for landscaping/hardscaping maintenance, and the property line should be remain in its existing straight configuration. Alternatively, the subdivision should encompass the entire area including the easement. The new property lines should not be drawn to be both a zig-zag and have an easement. Right-of-Way to be Dedicated to the City of Evanston None. Infrastructure Easements to be Granted to the City of Evanston None. Public Improvements to be Constructed on Behalf of the City of Evanston None. Memorandum Page 3 of 11 P1.Page 657 of 975 Bond Requirements to Guarantee Future Infrastructure Improvements None. Other Requirements None. Page 4 of 11 P1.Page 658 of 975 11/22/2019 133-R-19 A RESOLUTION Approving a Plat of Resubdivision for 2441 Ridge Avenue WHEREAS, pursuant to Subsection 4-11-1(B) of the Evanston City Code of 2012, as amended (the “City Code”), the City Council may approve of a plat by means of a resolution; and WHEREAS, the City intends to resubdivide the property located at 2441 Ridge Avenue, Evanston, Illinois (the “Subject Property”), legally described in Exhibit A, which is attached hereto and incorporated herein by reference; and WHEREAS, the City Council hereby finds that the proposed plat complies with all applicable provisions of Title 4, Chapter 11 of the City Code , subject to certain conditions, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: Pursuant to Title 4, Chapter 11 of the City Code, the City Council hereby approves the proposed Plat of Resubdivision, attached hereto as Exhibit B and incorporated herein by reference, subject to the following conditions: (A) The final plat of resubdivision must substantially conform to the resubdivision plat prepared by Gremley and Biedermann and dated September 16, 2019, attached as Exhibit B, except as such plat may be modified to conform to the City Code, Resolution, and Ordinance; Page 5 of 11 P1.Page 659 of 975 133-R-19 ~2~ SECTION 3: The City Manager and/or her designee(s) is/are hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest, any documents necessary to implement the terms of this resolution. SECTION 4: This resolution shall be in full force and effect from and after the date of its passage and approval in the manner required by law. _______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2019 Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel Page 6 of 11 P1.Page 660 of 975 133-R-19 ~3~ EXHIBIT A Legal Description LOT 10 IN NELSON'S SUBDIVISION OF PART OF THE NORTH HALF OF THE SOUTHWEST QUARTER OF FRACTIONAL SECTION 7, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. ALSO THAT PART OF LOT 1 IN STOKES' SUBDIVISION OF LOT 9 INI NELSON'S SUBDIVISION OF PART OF THE NORTH HALF OF THE SOUTHWEST FRACTIONAL QUARTER OF SECTION 7, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF SAID LOT 1; THENCE NORTH 89 DEGREES 50 MINUTES 56 SECONDS EAST ALONG THE SOUTH LINE OF SAID LOT 1 WHICH HAS AN ASSUMED BEARING OF NORTH 89 DETREES 50 MINUTES 56 SECONDS EAST A DISTANCE OF 22.29 FEET; THENCE NORTH 00 DEGREES 09 MINUTES 04 SECONDS WEST 1.91 FEET; THENCE SOUTH 87 DETREES 48 MINUTES 28 SECONDS WEST 0.94 FEET; THENCE NORTH 89 DEGREES 17 MINUTES 41 SECONDS WEST 20.71 FEET TO A POINT ON THE WEST LINE OF SAID LOT 1; THENCE SOUTH 16 DEGREES 06 MINUTES 13 SECONDS WEST ALONG SAID WEST LINE 2.27 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS. PIN(s): 11-07-106-002-0000 11-07-106-031-0000 COMMONLY KNOWN AS: 2441 Ridge Avenue, Evanston, Illinois. Page 7 of 11 P1.Page 661 of 975 133-R-19 ~4~ EXHIBIT B Plat of Resubdivision Page 8 of 11 P1.Page 662 of 975 Page 9 of 11P1.Page 663 of 975 2441 Ridge Ave/840 Mil bur n St Use r d ra wn points Ta x Parcels Nov em ber 25 , 2 0 19 0 0.0 08 0.0 160.0 04 mi 0 0.0 1 0.0 20.0 05 km 1:500 This map is not a plat of survey. This map is provided "as is" without warrant ies of any kind. See www.c it yofevanston.org/mapdisclaimers .html for mor e inform ation.Copy right 2018 City of Evans tonPage 10 of 11P1.Page 664 of 975 Page 11 of 11 P1.Page 665 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Melissa Klotz, Zoning Administrator CC: Johanna Leonard, Community Development Director Subject: 166Ordinance -O-19, an for Use Special Educational Granting a Institution - Private, and a Religious Institution, St. Athanasius School and Parish, to Expand Off-Street Parking in the R1 Single Family Residential District Date: December 9, 2019 Recommended Action: The Zoning Board of Appeals recommends denial and staff recommends City Council adoption of Ordinance 166-O-19 granting special use approval for an Educational Institution - Private, and Religious Institution, St. Athanasius School and Parish, to expand off -street parking at 2503 Eastwood Ave./2510 Ashland Ave./1615 Lincoln St. in the R1 Single Family Residential District. The Zoning Board of Appeals found the proposal does not meet all of the Standards for a special use in this district, specifically, the proposed parking expansion would increase the negative cumulative impact on the surrounding residential neighborhood, and may interfere with or diminish the value of property in the neighborhood. Council Action: For Introduction Summary: The applicant proposes to expand parking for St. Athanasius School and Parish by increasing the parking at 2503 Eastwood Ave. from 14 to 22 spaces (previous single-family residence on the lot was demolished). Existing parking is located at the north lot as well as the south 2503 Eastwood Ave. lot, with access via the alley. The demand and challenges associated with parking are consistent with most neighborhood schools, although the campus experiences unique challenges due to the use of the alley as the primary stacking for drop-off and pick-up. The peak periods for the school occur during weekday drop-offs between 8 and 8:30 am, and more predominantly during after school pick - up, when more severe congestion is experienced. Stacking and loading primarily utilize the public-alley, vehicles often causing significant congestion and conflict points for and P2.Page 666 of 975 pedestrians, as well as three alley-facing garages. The Parish’s peak periods occur during weekend Mass services and other large events such as weddings. Parking challenges for the campus are most acute when the Parish and school uses overlap on weekday mornings when Mass is offered during the peak drop-off time for the school. This causes significant loading and congestion issues, not only for the school and Parish, but the surround ing neighborhood at large as it intersects with commuting times for many households. Neighbors who utilize the alley are often faced with significant delays due to its use as a loading zone and parking queue. The applicant proposes to expand the existing parking and modify the layout of existing spaces at the south lot. The applicant believes the changes will improve ingress/egress during peak periods as well as improve safety for students and congregants by minimizing conflict points between pedestrians and cars. In total with the new parking layout, a net increase of 12 spaces will be provided on the campus. Staff parking in the north will move to the expanded south parking area at 2503 Eastwood Ave. The spaces in the north lot will thereafter be dedicated for temporary parking during peak periods. During school hours, the north parking lot will be vehicle -free to be used as a flexible play space. Neighbors have documented the north parking area is often less than 25% occupied except during large events and when the lot is leased for Northwestern football games on weekends. Currently, most vehicles that park in the north lot during school hours are illegally parked vehicles from surrounding multifamily residences. In addition to the proposed parking expansion, the applicant proposes relocating the garbage enclosure to a more efficient and accessible location. A full operations summary and circulation plan is provided within the ZBA packet. City Staff has received correspondence from neighboring property owners, including letters of concern and testimony regarding the vehicular demands on the alley during peak hours which leads to vehicles blocking garages of surrounding residents, and nuisance tailgating issues during NU football games. Following a negat ive recommendation by DAPR, the ZBA, and concerns from residents, the applicant submitted additional information (attached) that agrees to the conditions for approval stated by the ZBA, describes the rules and regulations in place for tailgating during NU events, and details for a meeting planned with St. Athanasius staff, neighbors, and Alderman Revelle, on December 5, 2019 to address any remaining concerns. Comprehensive Plan: The Evanston Comprehensive General Plan encourages enhancing the existing ass ets of neighborhoods while recognizing that each neighborhood contributes to the overall social and economic quality of Evanston. The Comprehensive Plan specifically includes: Objective: Recognize the benefits of mixing residential, commercial, and institutional uses in neighborhoods. Policy: Minimize the adverse effects of such circumstances as traffic and parking congestion… Objective: Assure that institutional development enhances surrounding neighborhoods as well as the economic development of Evanston. Page 2 of 30 P2.Page 667 of 975 Policy: Monitor institutional development and evolution using land use regulations to guide effects and limit negative impacts on the surrounding community and adjoining land uses. Legislative History: October 15, 2019: The Zoning Board of Appeals unanimously recommended denial of the special use with the following Standards for Approval not met: #3. Does not cause a negative cumulative effect in combination with existing special uses or as a category of land use. Standard not met: The cumulative effect of continued expansion of an institutional land-use, particularly uses accessory to the principal structures, has along frontage particularly neighborhood, the the fabric residential the eroded of Eastwood Avenue between Lincoln Street to the south and the alley north of Harrison Street. #4. Does not interfere with or diminish the value of property in the neighborhood. Standard not met: The expansion of the south parking lot for an institutional use in between residential properties along with the already stressed ingress/egress via the alley during drop - off and pick-up times, increases vehicular congestion and nuisances, and interferes with access to residential parking that is accessed off of the alley. However, the ZBA found that if the City Council chooses to approve the special use, the following conditions should be included: 1. The south parking lot shall not be rented out for non -St. A’s events such as NU games. 2. A traffic study shall be conducted that addresses concerns raised by neighbors by means of signage, one-way traffic, no waiting, etc. 3. The applicant shall work with the Alderman and neighbors to have a productive conversation that addresses the problems. 4. The north parking lot can be rented out but a management plan for tailgating issues shall be enacted. ZBA Packet - October 15, 2019 Attachments: Ordinance 166-O-19 Granting Special Use Permit to St Athanasius to Expand Off Street Parking in R1 District Public Comments submitted after ZBA packet Additional Information from Applicant - submitted November 22, 2019 Findings For Special Use - 2503 Eastwood Ave ZBA Meet Minutes Excerpt - October 15, 2019 Page 3 of 30 P2.Page 668 of 975 11/14/2019 166-O-19 AN ORDINANCE Granting a Special Use Permit to Saint Athanasius Parish to Expand Off-Street Parking at 2503 Eastwood Avenue/2510 Ashland Avenue/1615 Lincoln Street in the R1 Single-Family Residential District WHEREAS, Saint Athanasius Parish, (the “Applicant”), owner of the properties commonly known as 2503 Eastwood Avenue, 2510 Ashland Avenue, and 1615 Lincoln Street (the “Subject Properties”), located within the R1 Single-Family Residential Zoning District and legally described in Exhibit A, attached hereto and incorporated herein by reference, submitted an application for a Special Use permit to expand off-street parking pursuant to Subsection 6-8-2-4 of the Evanston City Code of 2012, as amended (“the Zoning Code”); and WHEREAS, on October 15, 2019, the Zoning Board of Appeals (“ZBA”), pursuant to proper notice, held public hearings in case no. 19ZMJV-0073 to consider the application, received testimony, and made written records and findings that the application did not meet the standards for Special Uses set forth in Subsection 6-3-5 of the Zoning Code and unanimously recommended City Council denial thereof; and WHEREAS, at its meeting on December 9, 2019, the Planning and Development (“P&D”) Committee of the City Council considered the ZBA’s recommendation and recommended City Council approve the Special Use permit, as requested; and WHEREAS, at its meeting on January 13, 2020, the City Council considered and adopted the recommendation of the P&D Committee, Page 4 of 30 P2.Page 669 of 975 166-O-19 ~2~ NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit to expand off-street parking and construct a play area as applied for in case no. 19ZMJV- 0073. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Major Variations granted hereby, violation of any of which shall constitute grounds for penalties or revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Requirements: The Applicant shall develop and use the Subject Properties in substantial compliance with all applicable legislation, with the testimony and representations of the Applicant to the ZBA, the P&D Committee, and the City Council, and the approved plans and documents on file in this case. (B) South Lot Rental Prohibition: The south parking lot shall not be rented out for non-St. Athanasius events. (C) Traffic Study: A traffic study shall be conducted that addresses concerns raised by neighbors by means including, but not limited to, signage, one -way traffic, and no waiting. (D) Community Engagement: The applicant shall work with the Alderman and neighbors to have a productive conversation that addresses the problems discussed at the October 15, 2019 ZBA hearing. (E) North Lot Rental: The existing north parking lot may be rented out for non-St. Athanasius events, but a management plan for addressing and monitoring tailgating issues shall be enacted. (F) Recordation: The Applicant shall, at its cost, record a certified copy of this ordinance, including all Exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to th e City, before the City may issue any construction permits pursuant to the Special Use authorized hereby. Page 5 of 30 P2.Page 670 of 975 166-O-19 ~3~ SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 8: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 9: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Page 6 of 30 P2.Page 671 of 975 166-O-19 ~4~ Introduced:_________________, 2019 Adopted:___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Michelle L. Masoncup, Corporation Counsel Page 7 of 30 P2.Page 672 of 975 166-O-19 ~5~ EXHIBIT A Legal Description Lots 9 thru 16, both inclusive, East 40 feet of Lot 17, the South 10 feet of the vacated alley adjacent to the North of Lots 16 and 17, Lots 22, 24, 25, and 26 in Block 8 in North Evanston, a subdivision of Lots 11 to 16 and the West 4.3 acres of Lot 17 in George Smith’s Subdivision of the South part of Archang’s Qulimette Reserve and also of Lots 1 and 3 and that part of Lot 2 lying between the Chicago & Milwaukee Railroad and the West line of Lot 3 produced to the West line of Section 14, Township 41 Nort h, Range 13 of Assessors Plat of Evanston, East of the Third Principal Meridian in Cook County, Illinois. ALSO Lots 1 and 2 in the Resubdivision of Lots 14 and 15 of Block 8 of North Evanston, a subdivision of Lots 11 to 16 and the West 4.3 acres of Lo t 17 in George Smith’s Subdivision of the South part of Archang’s Qulimette Reserve and also of Lots 1 and 3 and that part of Lot 2 lying between the Chicago & Milwaukee Railroad and the West line of Lot 3 produced to the West line of Section 14, Township 41 North, Range 13, East of the Third Principal Meridian in Cook County, Illinois. PINs: 10-12-203-015-0000 10-12-203-016-0000 10-12-203-017-0000 10-12-203-025-0000 10-12-203-026-0000 10-12-203-012-0000 10-12-203-014-0000 Commonly known as: 2503 Eastwood Avenue; 2510 Ashland Avenue; 1615 Lincoln Street Page 8 of 30 P2.Page 673 of 975 ""' 1:.-...'',F-:4:9!‘M[51'1- 'I_'i-Hg.”'lJ_'r|'l_\j._H?n,-.'‘II:II _'5_' : J ' .__"II-Ir..|'JI 1:gr."3'” ,1 .-Igiui.- _l:_:”_';:4'..'|I -‘..."‘J . 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The proposed changes would bring the subject property into conformance with the City’s parking design guidelines and zoning standards, and help to alleviate peak period congestion on the Parish’s main parking lot to the north. More importantly, the proposal would allow the School to provide its students with a consolidated, outdoor play area unimpeded by parked cars or moving vehicles on its north lot. The existing conditions are shown in EXHIBIT A. General site and landscaping enhancements on the 2503 Eastwood property and operational measures intended to help manage drop-off efforts and mitigate impacts on neighboring properties are also included in the proposed plan. ZBA Hearing Recommendations During the ZBA hearing on October 15th, 2019 a series of conditions were recommended should Special Use be granted by the City Council. The following are St. Athanasius’s responses to those conditions. 1. The South Parking Lot shall not be rented out for non-St. A’s events such as NU Games – St. A’s comment; will use the South Parking Lot only for Parish Related Events 2. A traffic Study shall be conducted that addresses concerns raised by neighbors by means of signage, one-way traffic, no waiting, for the entire campus. - St. A’s comment; the City and NU completed a study approximately 10 years ago to refine and improve the traffic flow through the neighborhood and the campus, essentially removing drop-off and pick-up activity from the streets and embedding it in the alley and parking lot. PLAN DISCUSSION SUBMITTED: EXHIBIT B. Alderman and staff on site for visual confirmation of successful plan on October 7, 2019. MEMO ATTACHED: EXHIBIT C. FYI and supporting a continued success with this process; Student population has decreased approximately 25% in past 5 years, assisting in traffic control efforts Page 12 of 30 P2.Page 677 of 975 3. The applicant shall work with Alderman and neighbors to have a productive conversation addressing problems before next City event – St. A’s comment; Meeting is scheduled for December 5th at 5.30-6.30PM with Alderman Revelle, neighbors of St. A’s and the St. A’s staff and Committee Members. Agenda for this meeting is ATTACHED: EXHIBIT D 4. The north parking lot can be rented out but a management plan for tailgating issues shall be enacted – St. A’s comment; St. A’s has had standards of behavior posted and in place on campus for many years, pictures ATTACHED: EXHIBIT E. Additional management structure was defined for the recent NU Football-only parking regulations and is appropriate for future parking lot use - ATTACHED: EXHIBIT F. Closing Comments St. Athanasius is proposing a small, incremental change to an existing parking lot in support of improvements to our campus and our neighborhood. The proposed plan would provide for meaningful enhancements to the safety and wellbeing of the Parish’s students and support the evolution of our institution. As stated in Chapter 6 of the Evanston’s Comprehensive Plan, an overarching goal of the City is to “support the growth and evolution of institutions while recognizing that they are part of their mostly residential surroundings”. Furthermore, in order to meet that stated goal, the City’s top policy recommendation is to “monitor institutional development and evolution using land use regulations to guide effects and limit negative impacts on the surrounding community and adjoining land uses.” St. Athanasius Parish recognizes the need to work toward a balance between institutional needs and the quality of the surrounding neighborhoods, and believes that this proposal meets this goal. To that end, the proposed plan meets all applicable land use regulations and would bring the Parish campus into greater alignment with the City’s zoning standards. The Parish appreciates your review and consideration of our proposal for 2503 Eastwood and looks forward to further discussing our efforts to improve the Parish Campus, wellbeing of its students, and overall conditions of the neighborhood. Sincerely, Paul Harvey St. Athanasius Facilities and Maintenance Committee Page 13 of 30 P2.Page 678 of 975 Exhibit A – Current Play and Parking Area – North Lot Page 14 of 30P2.Page 679 of 975 St. Athanasius – 2503 Eastwood Avenue, Evanston West Campus EXHIBIT B – Traffic Flow and Previous Study with City and NU Condition as outlined at ZBA meeting of October 15, 2019 A traffic Study shall be conducted that addresses concerns raised by neighbors by means of signage, one-way traffic, no waiting, for the entire campus – St. A’s comment; the City and NU completed a study approximately 10 years ago to refine and improve the traffic flow through the neighborhood and the campus, essentially removing access from the streets and embedding in the alley and parking lot. PLAN DISCUSSION SUBMITTED: EXHIBIT B. Copies of this study are not readily available. Discussion of this study with City officials, Staff from St. A’s and Families attending School supports the following points of interest: • Goal was to move off of public Streets • Ashland and Eastwood Streets are on the East and West side of St. A’s campus and had been used exclusively for drop-off and pick-up of children attending school at St. A’s. The one-way nature of the streets caused additional safety and congestion concerns • Changes to the traffic flow was sought and expert assistance from Northwestern Engineering Students and City of Evanston Traffic Control staff were asked to assist • Use of the St. A’s parking lots for pick-up and drop-off was employed, with queuing managed in the public alleys running through the St. A’s property and removed from the City Streets • On site review in September, 2019 by City Staff, Alderman viewed traffic flow and found this to be effective, other changes recommended and in progress • This plan continues to be effective to date as Enrollment at St. A’s has trended down over recent years with less flow in all passageways: 2015 – 290 students, pre-K thru 8th Grade 2019 – 210 students, pre-K thru 8th Grade Page 15 of 30 P2.Page 680 of 975 EXHIBIT C To: Zoning Board of Appeals From: Lara Biggs, Bureau Chief – Capital Planning/City Engineer Subject: 2503 Eastwood Avenue Date: October 15, 2019 An on-site meeting was held at St. Athanasius on October 7, 2019. Attendees included • Lara Biggs, City Engineer • Rajeev Dahal, Senior Project Manager / Traffic Engineer • Alderman Eleanor Revelle • Paul Harvey, St. Athanasius Parish • Mike Kritzman, The Lakota Group A discussion about the goal of improving the children’s play area located in the north parking lot, and how to improve the queueing impacts to the adjacent residents. In that discussion, St. Athanasius agreed to the following additional improvements, which were not part of the discussion at Design and Plan Review committee on 9/11/19: 1. Implementing a ticketing/towing program to limit the number of cars parked in their lot. Combined with moving some cars to the new proposed south parking area, this frees up the south half of the north parking lot to utilized as a car-free play area during school hours. Basketball and other play features (such as four- square courts) can then be installed. This is a substantial safety improvement for the school operations. 2. Widening the south leg of the alley by two feet to make it safer for two-way traffic. 3. Cross-hatching the two areas of the south leg of the alley that are adjacent to neighbor’s garages to discourage blocking of the garages by queued cars at school pick-up time 4. If blocking of the garages is still occurring, sending a St. Athanasius staff member to direct traffic to not block garages during school pick-up time. 5. If residents are unable to pull out of the garages with the widened alley, cross- hatching the parking spaces opposite the garages to make it easier for navigation. Based on the substantial improvement to children’s safety during outdoor play time and the commitment to both infrastructure and operations improvements to reduce the impact on the neighbors during school pick-up time, engineering staff is recommending approval for these improvements. Memorandum Page 16 of 30 P2.Page 681 of 975 Exhibit D Invitation From St. Athanasius Thursday, December 5, 2019 5:30-6:30PM Location; St. A’s Hartke Room (located at the east end of the Eastwood Alley, behind the playground and up the stairs, door will be open at 5.15PM) Pastor Father Hernan, Principal Carol McClay Operations Manager Kelly Fierro Parishioner Paul Harvey Discussion: Eastwood Avenue and Parking, West Lot Improvements Review Please save this date and plan to attend this discussion with Alderman Eleanor Revelle, St. A’s Staff and also Paul Harvey (Paul has been managing this Review of our West Lot and the White House Project as Past Finance Council Chair and current member of Facilities / Maintenance Committee). Other members from the St. A’s Community and all Neighbors are welcome. Thanks for considering attending, we look forward to seeing you. No RSVP necessary AGENDA Opening comments by St. A’s and Ms. Revelle Review current conditions on 2503 Eastwood Review of Plans as submitted to City of Evanston for 2503 Eastwood Current Status and ongoing City Process for Approval St. A’s Proposals and Adjustments to reach City Approval Neighbors comments and discussion on all aspects of Plans Closing comments by all Page 17 of 30 P2.Page 682 of 975 Exhibit E St. A’s Sign Posting Page 18 of 30 P2.Page 683 of 975 St. Athanasius Parish Memo Exhibit F (page 1 of 5) Page 19 of 30 P2.Page 684 of 975 ' . EXHIBITB Rules & Regulations •Prohibited items include: kegs, drones, deep fryers, grills with open flames (except that small personal charcoal grills such as "Smokey Joe" grills or propane grills with cylinders under 20 lbs. are allowed) •Each Parking Pass Holder shall only tailgate within the boundaries of his or her assigned striped parking space.-. -� ... -,.__ -�--... . •No drilling of holes in the Parking Lot shalT 6e pennitted: •No tents shall be anchored into the ground of the Parking Lot or any other part of Licensor's Property. •No large speakers or amplification of sound (registering more than 80 decibels) shall be pennitted in the Parking Lot or Licensor's Property. •Vehicles shall access the Parking Lot from Eastwood Avenue only. •The drive aisles and lanes must be clear and free of obstructions at an times. •No signage displaying offensive words or slogans shall be allowed in the Parking Lot. 15 License; Northwestern University at St Athana.sius Parking Lots . . St. Athanasius Parish Memo Exhibit F (page 2 of 5) Page 20 of 30 P2.Page 685 of 975 EXHIBITC Licensee's Parking Lot Reminders •You must remove your vehicles from the Parking Lot no later than two (2) hours after the end of the game. •ALCOHOL POLICY: o Underage drinking is prohibited. o Northwestern University's .. Policy of Drugs and Alcohor• for students will be strictlyr •• � I ' •� (i..• JI" ,--:_ •�· 1 enforced. o Kegs or other large containers holding alcohol are prohibited. o Drinking games or other abusive drinking practices are prohibited. o Alcohol may not be carried on to public walkways. •GRil..LING POLICY: o Prohibited items: deep fryers, grills with open flames (except that small personal charcoal grills such as "Smokey Joe" grills or propane grills with cylinders under 20 lbs. are allowed) o If you are using a grill, a minimum of½ inch plywood base or other protective device must be used to protect the pavement from heat. o Dispose of cooled coals in the labeled containers. •Respect neighbors at all times: curtail noise, properly dispose of all trash, demonstrate civil behavior, comply with all laws, and do not play loud music (registering more than 80 decibels), etc.16 License; Nonhwcstem University at St Athanasius Parlcing Lots St. Athanasius Parish Memo Exhibit F (page 3 of 5) Page 21 of 30 P2.Page 686 of 975 St. Athanasius Parish Memo Exhibit F (page 4 of 5) Page 22 of 30 P2.Page 687 of 975 St. Athanasius Parish Memo Exhibit F (page 5 of 5) Page 23 of 30 P2.Page 688 of 975 P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on October 15, 2019, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 4-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___ ___Met _____Not Met Vote 2-2 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___ ___Met __X__Not Met Vote 0-4 (D) It does not interfere with or diminish the value of property in the neighborhood; ______Met __X__Not Met Vote 1-3 Case Number: 19ZMJV-0073 Address or Location: 2503 Eastwood Ave./2510 Ashland Ave./1615 Lincoln St. Applicant: St. Athanasius Parish Proposed Special Use: Educational Institution – Private, and Religious Institution, St. Athanasius School and Parish Page 24 of 30 P2.Page 689 of 975 P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 4-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 3-1 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 4-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 4-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 4-0 and, based upon these findings, and upon a vote __0__ in favor & __4__ against Recommends to the City Council _____ approval without conditions __X__ denial of the proposed special use If granted approval by City Council, the ZBA recommends the following conditions: 1. The south parking lot shall not be rented out for non -St. A’s events such as NU games. 2. A traffic study shall be conducted that addresses concerns raised by neighbors by means of signage, one-way traffic, no waiting, etc. 3. The applicant shall work with the Alderman and neighbors to have a productive conversation that addresses the problems. 4. The north parking lot can be rented out but a management plan for tailgating issues shall be enacted. Attending: Vote: Aye No ___X__ Violetta Cullen __ __ __X__ ___X___ Myrna Arevalo __ __ __X__ Page 25 of 30 P2.Page 690 of 975 P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 ___ ___ Scott Gingold __ __ ____ ___X___ Jill Zordan ____ __X__ ___X___ Lisa Dziekan ___ _ _ X__ ___ ___ Mary McAuley __ __ _ ___ ___ ___ Kiril Mirintchev __ __ _ ___ Page 26 of 30 P2.Page 691 of 975 Page 1 of 4 Zoning Board of Appeals APPROVED MEETING MINUTES EXCERPT ZONING BOARD OF APPEALS Tuesday, October 15, 2019 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Lisa Dziekan, Myrna Arevalo, Violetta Cullen, Jill Zordan Members Absent: Kiril Mirintchev, Scott Gingold, Mary McAuley Staff Present: Melissa Klotz Presiding Member: Violetta Cullen _____________________________________________________________________ Declaration of Quorum With a quorum present, Chair Cullen called the meeting to order at 7:02 p.m. Minutes Ms. Arevalo motioned to approve the meeting minutes of August 27, 2019, which were seconded by Ms. Dziekan and unanimously approved. New Business 2503 Eastwood Ave./2510 Ashland Ave./1615 Lincoln St. 19ZMJV-0073 Saint Athanasius Parish, lessee, submits for a special use for, Education Institution – Private, and a special use for, Religious Institution, for Saint Athanasius School and Parish to expand off-street parking and construct a play area, in the R1 Single-Family Residential District (Zoning Code Section 6 -8-2-4). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record, and noted an updated site plan was r eceived by staff on October 10, 2019, that has led staff to now recommend approval of the special use. The applicant explained the proposal: Plan will increase safety for children at the school. Held a neighborhood meeting and incorporated feedback and suggestions. Hired the Lakota Group to professionally plan the parking area. The south end of the north parking lot will no longer allow parking during school hours so children can use the area for outdoor play without conflicting with vehicles. Those vehicles will park at the new 2503 Eastwood lot. Will enforce a “no parking” guideline including towing in the south half of the north lot (not previously done). Play areas will be improved with basketball courts, hop scotch, and four square courts. Will cross hatch portions of the alley to further deter vehicles from staging in the alley where garages are blocked. Additionally, St. A’s staff will address the issue as many times as it takes until all vehicles comply. Page 27 of 30 P2.Page 692 of 975 Page 2 of 4 Zoning Board of Appeals There are approximately 12 vehicles that park overnight that are likely from a nearby condo building. Those vehicles will be towed if they park at St. A’s in the future. Mike Kritzmen, Lakota Group, explained further: Campus is surrounded by single family homes. The existing staff lot (south lot) has 14’ drive aisles and is not well suited in its current form. Staff parks here largely because of the other unknown vehicles that are in the north lot. The plan allows the south half of the north lot to be car free during school hours so that it can safely function as an outdoor play area while allowing the cars (from staff) to fit in the south parking lot. Ms. Dziekan asked if there will be a future proposal to add play equipment in the green area of the new south parking lot. The applicant responded it is not anticipated to return with that request. Chair Cullen asked if vehicles will overflow and park on the grass and the applicant stated no, that area is intentionally landscaped and intended to remain green. Ms. Dziekan asked if the additional parking spaces are intended to be used for stadium events at Northwestern. The applicant stated the lot could be used by anyone else when not during school and church hours - it could be used for a wedding, special event, or event hosted by Northwestern. The applicant clarified the play area on the south half of the north lot may also be used for parking during those events (just like it i s used during school drop off). Ms. Zordan asked if the management company that oversees renting out the parking lot also manages the parking on site, and the applicant responded yes, they manage sanitary issues, cleanup, and safety. However, they do not oversee ingress and egress of vehicles to the lot. James Davies, 1627 Lincoln, stated the parking is a significant issue to the i mmediate neighbors, and noted he does not rent his parking out during Northwestern events. He stated it is difficult to believe anything St. A’s does because of past issues. There was an instance that Mr. Davies’ wife missed a doctor’s appointment because a car was blocking their garage and refused to move. Any time neighbors approach St. A’s they are rudely dismissed and nothing improves. Kelsey Davies, 1627 Lincoln, agreed with her husband’s comments, and noted the meeting St. A’s had last week on site did not include any of the immediate neighbors who are most impacted. Ms. Davies stated she was given a letter from St. A’s stating they would not buy any nearby homes to expand their lot because the church does not have any money. However, shortly after that letter, St. A’s purchased an adjacent home and demolished it. This shows the distrust and lies that are told to the neighbors. Ms. Davies clarified she has tried to call and email the principal when she is blocked in her garage but has never received a response. Page 28 of 30 P2.Page 693 of 975 Page 3 of 4 Zoning Board of Appeals Betsy Baer, 2438 Eastwood, stated not all Standards are met - specifically that there is a significant reduction in values of adjacent properties by demolishing a house and adding a parking lot. This is a residential neighborhood that is turnin g into vacant lots and parking. The neighborhood meeting was almost a year and a half ago and was organized by the neighborhood, not by St. A’s. The neighbors were not invited to the on - site October 7th meeting, and were not made aware of staff’s change in recommendation. The proposal clearly impacts the neighborhood, and it does not improve the alley issues. Last year there was a bonfire and a drunken brawl during tailgating in the parking lot with no oversight. Ann Wambach, 1623 Lincoln, stated she does not sell her lawn as parking on game days, and appreciates that staff needs parking, but it is so difficult with the alley that if she needs her car that day, she moves it out of the garage onto the street early in the morning. The larger concern is the sale of the lot on game days because there is significant alcohol and activities such as grilling, with no oversight. A letter was submitted from a neighbor who could not attend the meeting. The letter was reviewed by ZBA Members and marked as Exhibit A. The applicant stated there are signs stating no alcohol and no grilling, and there is a contract with Northwestern, but he is unaware of who should enforce those issues. Today’s discussion is about 11 or 12 parking spaces, not about previous demolition. The house that was demolished needed to be taken down and improved the safety of the neighborhood. The alley will be wider since the parking spaces are 2’ off of the property line. Chair Cullen asked how often the parking is rented out, and the applicant responded it is rented out for all NU home games so 6-7 times a year. There are also 2-3 St. A’s events throughout the year (but those are not the same type of events). Ms. Klotz clarified the alley is not increasing in size but the applicant is proposing a required 2’ parking setback so there will be 2’ additional of pavement that vehicles can use to maneuver through the alley. Deliberation: Ms. Klotz clarified the October 7th meeting with staff and the applicant was intended to discuss possible modifications to the proposal that would improve alley circulation. Neighbors were not a part of that meeting. Ms. Dziekan stated she is uncomfortable that neighbors were not included in the latest proposal or changes, there is no management oversight of tailgating on NU game days, and that there seems to be a lack of communication between the church and immediate neighbors. Chair Cullen agreed and notified the largest issue is due to renting out parking on NU game days. Ms. Zordan noted a DAPR comment that suggested the entire St. A’s campus undergo a planning study to incorporate all future plans and address issues. Page 29 of 30 P2.Page 694 of 975 Page 4 of 4 Zoning Board of Appeals With the record reopened, the applicant responded there is not a larger campus plan at this time because the issue at hand is the expansion of the south parking lot. The record was then closed. Ms. Zordan stated piece-mealing a campus together is not a good approach. She also noted it is not acceptable to rent out the parking lot for NU game days and that oversight of safety, etc. is not their problem. Ms. Arevalo stated it is understandable to increase parking for the school. The south parking lot should be prohibited from being rented out on NU game days, but the north lot should still be allowed because nothing is changing there. Standards: 1. Yes 2. Yes; No – Ms. Arevalo, Chair Cullen 3. No 4. No – Chair Cullen, Ms. Arevalo, Ms. Zordan 5. Yes 6. Yes (if managed properly); No – Ms. Arevalo 7. NA 8. NA 9. Yes Ms. Dziekan motioned to recommend denial of the proposal, which was seconded by Ms. Arevalo and unanimously recommended for denial, and noted that if City Council chooses to grant the proposal, the following conditions should be included: 1. The south parking lot shall not be rented out for non -St. A’s events such as NU games. 2. A traffic study shall be conducted that addresses concerns raised by neighbors by means of signage, one-way traffic, no waiting, etc. 3. The applicant shall work with the Alderman and neighbors to have a productive conversation that addresses the problems. 4. The north parking lot can be rented out but a m anagement plan for tailgating issues shall be enacted. Page 30 of 30 P2.Page 695 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Meagan Jones, Neighborhood and Land Use Planner CC: Johanna Leonard, Community Development Director; Scott Mangum, Planning & Zoning Manager Subject: Ordinance 171-O-19 Amending Title 6, Accessory Dwelling Unit Requirements and Qualifications Date: December 9, 2019 Recommended Action: Plan Commission and staff recommend City Council adoption of Ordinance 171-O-19, a Zoning Ordinance Text Amendment to revise the definition of coach house and regulations related to accessory dwelling units. Staff is requesting reconsideration of the height restriction proposed by Plan Commission which would require that an ADU be shorter than the primary residential structure as this could hinder the ability to expand affordable housing opportunities in an equitable manner. Council Action: For Introduction Summary: At the September 23, 2019 Planning & Development Committee meeting, the Committee discussed (ADUs). These Units Dwelling Accessory to relating proposed amendments Development Economic the with collaboration a through forth brought amendments, Cooperative (EDC) and staff, intend to address inequitable opportunities to develop ADUs based on zoning that have been identified through community outreach and research on ADUs. The Committee referred the proposed amendments to the Plan Commission for further discussion. At the November 13, 2019 Plan Commission meeting, the Commission discussed the proposed text amendment and suggested some edits to what was presented. These edits addressed accessory structure height compared to principal structure height, distance requirements to transit for the parking waiver, and income requirement validating. Those edits are incorporated into the proposal overview below. P3.Page 696 of 975 Proposal Overview: Staff is proposing to amend several sections within the Zoning Code related to Coach Houses and Accessory Structures. This includes: Sections 6-4-6-2, General Provisions for Accessory Structures; and Uses 6-4-6-Structures Uses Accessory Allowable and 3, (Detached from Principal Structure); 6-4-6-4, Special Regulations Applicable to Garages; Table 16-B, Schedule of Minimum Off -Street Requirements; and 6-18-3, Definitions as detailed below: Section 6-18-3. – Definitions COACH HOUSE: A single detached secondary or accessory dwelling unit located on the same zoning lot as the principal residential structuredwelling unit including a garage. Tenants of coach houses may be unrelated to the owners of the principal residential structure. A maximum of one (1) coach house is allowed per Single-Family Detached Dwellingzoning lot. Section 6-4-6-2. – General Provisions for Accessory Uses and Structures (G) No accessory building shall exceed fourteen and one -half (14 1/2) feet in height for a flat roof or mansard roof, or twenty (20) feet measured from grade to the highest point of said structure for all other roofs, except as otherwise provided for garages and coach houses inSection 6-4-6-4 of this Chapter. Section 6-4-6-3. - Allowable Accessory Uses and Structures (Detached From Principal Structure) (B) Table 4-A — Permitted accessory buildings, structures and uses: Yard District 1. Accessory dwelling units to principal residential structure (C House)oach singleto -family detached homes S R Both Section 6-4-6-4.- Special Regulations Applicable to Garages and Coach Houses (A) Evanston Landmark Properties and Historic Districts: Garages and coach houses for Evanston landmarks and structures in City Council designated historic districts shall be subject to the following requirements: 1. Height: Page 2 of 41 P3.Page 697 of 975 (a). garages For coach and houses height mansard and flat with roofs, requirements for accessory buildings apply, as set forth inSection 6-4-6-2 of this Chapter. (b). All garages and coach houses without flat or mansard roofs shall be no taller than three-fourths (3/4) the height of the principal structure, measured to the roof apex, but in no case shall the height exceed twenty-eight (28) feet. 2. Yards: All garages and coach houses shall meet the setback requirements for accessory structures, as set forth in Section 6-4-6-2 of this Chapter. 3. Roofs: The roof of the garage or coach house shall be compatible in pitch and shape with the roof of the principal structure. (B) Non-Evanston Landmarks and Properties Outside of Historic Districts: Coach Houses for properties that are not an Evanston landmark nor located in City Council designated historic districts shall be subjected to the following requirements: 1. Height: (a) For coach houses with a flat or mansard roof, an increase of one (1) foot in height shall be allowed for every one (1) foot in additional setback provided from every property line that directly abuts another property (not including right of way). In no case shall the height of the accessory structure exceed twenty (20) feet or exceed the height of the primary structure. (b) For coach houses without flat or mansard roofs, an increase of one (1) foot in height shall be allowed for every one (1) foot additional setback provided from every property line that directly abuts another property (not including right of way). In no case shall the height of the accessory st ructure exceed twenty- eight (28) feet or exceed the height of the primary structure. Table 16-B: Schedule of Minimum Off-Street Parking Requirements Coach house 1 parking space for each dwelling unit within the coach house; if the coach house meets affordability criteria or transit-oriented criteria, no parking space is required. Transit-oriented criteria is met if the coach house is within a designated Transit-Oriented Development area or within a one-thousand (1,500) foot distance of a Metra, PACE, or Chicago Transit Authority public transit bus stop or train station. Affordability criteria is met if, at the time of building permit issuance, the household income of the owner that builds a coach house is at or below 80% of the area median income (AMI), as determined annually by the Illinois Housing Development Authority. Affordability criteria is also met if a unit Page 3 of 41 P3.Page 698 of 975 within the principal structure or coach house is rented at or below 80% AMI for a period of ten (10) years. Staff requests that the Committee consider omission of the height restriction proposed by Plan Commission which would require that an ADU be shorter than the primary residential structure (Section 6-4-6-4). This proposed height restriction will prevent more than 450 properties with single-story residential structures from building an ADU. Given the City's goal to expand affordable housing options, the proposed proportional height requirement appears to run contradictory to the community's housing needs. Should City Council vote to omit this restriction the attached ordinance would need to be revised to reflect that change and consideration should be given to the existing height regulation that pertains to Evanston Landmarks and properties within historic districts. The proposed Zoning Ordinance Text Amendment to revise the definition of coach house and regulations of approval for standards the meets units dwelling accessory to related amendments per Section 6-3-4-5 of the City Code. The proposal is consistent with the goals, objectives, and policies of the Comprehensive General Plan, specifically: 1) addressing concerns regarding housing cost and affordability and, 2) maintaining the appealing character of The Evanston’s guiding while neighborhoods change. enable would regulations homeowners to construct accessory units that would provide affordable housing options that still fit within the context of the existing neighborhood. The proposal will likely have no negative effects on the overall character of e xisting development, the value of adjacent properties, or adequacy of public facilities and services. New construction would be reviewed by staff and would need to comply with all building code requirements. Legislative History: November 13, 2019 – The Plan Commission voted, 6-0, to recommend approval of the proposed text amendment with revisions. Plan Commission Packet from November 13, 2019 Attachments: Ordinance 171-O-19 Accessory Dwelling Units Staff Presentation to Plan Commission on Accessory Dwelling Units, November 13, 2019 Evanston Development Cooperative Presentation to Plan Commission, November 13, 2019 Draft Plan Commission Meeting Minutes of November 13, 2019 Page 4 of 41 P3.Page 699 of 975 11/19/2019 171-O-19 AN ORDINANCE Amending Title 6, Accessory Dwelling Unit Requirements and Qualifications BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Subsection 6-18-3, “Definitions”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-18-3. – DEFINITIONS. COACH HOUSE: A single detached secondary or accessory dwelling unit located on the same zoning lot as the principal residential structure dwelling unit including a garage. Tenants of coach houses may be unrelated to the owners of the principal residential structure. A maximum of one (1) coach house is allowed per Single-Family Detached Dwelling zoning lot. SECTION 2: City Code Subsection 6-4-6-2, “General Provisions for Accessory Uses and Structures”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-4-6-2. – GENERAL PROVISIONS FOR ACCESSORY USES AND STRUCTURES. (G) No accessory building shall exceed fourteen and one -half (14½) feet in height for a flat roof or mansard roof, or twenty (20) feet measured from grade to the highest point of said structure for all other roofs, except as otherwise provided for garages and coach houses in Section 6-4-6-4 of this Chapter. Page 5 of 41 P3.Page 700 of 975 171-O-19 ~2~ SECTION 3: Table 4-A, “Permitted accessory buildings, structures and uses,” of City Code Subsection 6-4-6-3(B), “Allowable Accessory Uses and Structures (Detached From Principal Structure)”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-4-6-3. – ALLOWABLE ACCESSORY USES AND STRUCTURES (DETACHED FROM PRINCIPAL STRUCTURE). Yard DISTRICT 1. Accessory dwelling units to principal residential structure (Coach House) to single-family detached homes S R Both SECTION 4: City Code Subsection 6-4-6-4, “Special Regulations Applicable to Garages”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-4-6-4. – SPECIAL REGULATIONS APPLICABLE TO GARAGES AND COACH HOUSES (A) Evanston Landmark Properties and Historic Districts Garages and coach houses for Evanston landmarks and structures in City Council designated historic districts shall be subject to the following requirements: 1 Height: Page 6 of 41 P3.Page 701 of 975 171-O-19 ~3~ (a) For garages and coach houses with flat and mansard roofs, height requirements for accessory buildings apply, as set forth in Section 6 -4-6-2 of this Chapter. (b) All garages and coach houses without flat or mansard roofs shall be no taller than three-fourths (3/4) the height of the principal structure, measured to the roof apex, but in no case shall the height exceed twenty-eight (28) feet. 2 Yards: All garages and coach houses shall meet the setback requirements for accessory structures, as set forth in Section 6-4-6-2 of this Chapter. 3 Roofs: The roof of the garage or coach house shall be compatible in pitch and shape with the roof of the principal structure. (B) Non-Evanston Landmarks and properties outside of Historic Districts Coach Houses for properties that are not an Evanston landmark nor located in City Council designated historic districts shall be subjected to the following requirements: 1 Height: (a) For coach houses with a flat or mansard roof, an increase of one (1) foot in height shall be allowed for every one (1) foot in additional setback provided from every property line that directly abuts another property (not including right of way). In no case shall the height of the accessory structure exceed twenty (20) feet or exceed the height of the primary structure. (b) For coach houses without flat or mansard roofs, an increase of one (1) foot in height shall be allowed for every one (1) foot additional setback provided from every property line that directly abuts another property (not including right of way). In no case shall the height of the accessory structure exceed twenty-eight (28) feet or exceed the height of the primary structure. SECTION 5: Table 16-B, “Schedule of Minimum Off Street Parking Requirements,” of City Code Title 6, Chapter 16, “Off-Street Parking and Loading,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: . 1 parking space for each dwelling unit Page 7 of 41 P3.Page 702 of 975 171-O-19 ~4~ Coach house within the coach house; if the coach house meets affordability criteria or transit- oriented criteria, no parking space is required. Transit-oriented criteria is met if the coach house is within a designated Transit- Oriented Development area or within a one thousand five hundred (1,500) foot distance from a Metra, PACE, or Chicago Transit Authority public transit bus stop or train station. Affordability criteria is met if, at the time of building permit issuance, the household income of the owner that builds a coach house is at or below 80% of the area median income (AMI), as determined annually by the Illinois Housing Development Authority. Affordability criteria is also met if a unit within the principal structure or coach house is rented at or below 80% AMI for a period of ten (10) years. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: Ordinance 171-O-19 shall be in full force and effect after its passage and approval. Page 8 of 41 P3.Page 703 of 975 171-O-19 ~5~ SECTION 9: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel Page 9 of 41 P3.Page 704 of 975 Community Development EVANSTON November 13, 2019 PLAN COMMISSION Page 10 of 41P3.Page 705 of 975 Community Development EVANSTON ILLINOIS TEXT AMENDMENT Accessory Dwelling Units (ADUs) Case # 19PLND-0097 Meagan Jones, Neighborhood and Land Use Planner Scott Mangum, Planning & Zoning Manager November 13, 2019 Page 11 of 41P3.Page 706 of 975 Community Development ZONING ORDINANCE TEXT AND MAP AMENDMENT: EMERSON STREET REZONING Background At the September 23, 2019 Planning & Development Committee meeting, the Committee discussed proposed amendments relating to Accessory Dwelling Units (ADUs). Through a collaboration with City staff and the Economic Development Cooperative (EDC) these amendments are intended to address inequitable opportunities to develop ADUs based on zoning that have been identified through community outreach and research on ADUs. The Committee referred the proposed amendments to the Plan Commission for further discussion. Current Regulations ADUs are permitted primarily as coach houses which are defined as: COACH HOUSE: A single detached secondary or accessory dwelling located on the same zoning lot as the principal dwelling unit including a garage. Tenants of coach houses may be unrelated to the owners of the principal residential structure. A maximum of one (1) coach house is allowed per Single- Family Detached Dwelling Page 12 of 41P3.Page 707 of 975 Community Development ZONING ORDINANCE TEXT AND MAP AMENDMENT: ACCESSORY DWELLING UNITS Proposed Amendments: Section 6-18-3. – Definitions Section 6-4-6-2. – General Provisions for Accessory Uses and Structures (G) No accessory building shall exceed fourteen and one-half (14 1/2) feet in height for a flat roof or mansard roof, or twenty (20) feet measured from grade to the highest point of said structure for all other roofs, except as otherwise provided for garages and coach houses in Section 6-4-6-4 of this Chapter. COACH HOUSE: A single detached secondary or accessory dwelling unit located on the same zoning lot as the principal residential structure dwelling unit including a garage. Tenants of coach houses may be unrelated to the owners of the principal residential structure. A maximum of one (1) coach house is allowed per Single-Family Detached Dwelling zoning lot. Page 13 of 41P3.Page 708 of 975 Community Development ZONING ORDINANCE TEXT AND MAP AMENDMENT: ACCESSORY DWELLING UNITS Proposed Amendments (continued): Section 6-4-6-3. - Allowable Accessory Uses and Structures (Detached From Principal Structure) (B) Table 4-A — Permitted accessory buildings, structures and uses: Yard District 1. Accessory dwelling units to principal residential structure (Coach House) to single-family detached homes S R Both Page 14 of 41P3.Page 709 of 975 Community Development ZONING ORDINANCE TEXT AND MAP AMENDMENT: ACCESSORY DWELLING UNITS Proposed Amendments (continued): Section 6-4-6-4.- Special Regulations Applicable to Garages and Coach Houses Garages and coach houses for Evanston landmarks and structures in City Council designated historic districts shall be subject to the following requirements: (A) Height: 1. For garages and coach houses with flat and mansard roofs, height requirements for accessory buildings apply, as set forth in Section 6-4-6-2 of this Chapter. 2. All garages and coach houses without flat or mansard roofs shall be no taller than three-fourths (3/4) the height of the principal structure, measured to the roof apex, but in no case shall the height exceed twenty-eight (28) feet. (B) Yards: All garages and coach houses shall meet the setback requirements for accessory structures, as set forth in Section 6-4-6-2 of this Chapter. (C) Roofs: The roof of the garage or coach house shall be compatible in pitch and shape with the roof of the principal structure. Page 15 of 41P3.Page 710 of 975 Community Development ZONING ORDINANCE TEXT AND MAP AMENDMENT: ACCESSORY DWELLING UNITS Proposed Amendments (continued): Section 6-4-6-4.- Special Regulations Applicable to Garages and Coach Houses Coach Houses for properties that are not an Evanston landmark nor located in City Council designated historic districts shall be subjected to the following requirements: (A) Height: 1. For coach houses with a flat or mansard roof, an increase of one (1) foot in height shall be allowed for every one (1) foot in additional setback provided from every property line that directly abuts another property (not including right of way). In no case shall the height of the accessory structure exceed twenty (20) feet. 2. For coach houses without flat or mansard roofs, an increase of one (1) foot in height shall be allowed for every one (1) foot additional setback provided from every property line that directly abuts another property (not including right of way). In no case shall the height of the accessory structure exceed twenty-eight (28) feet. Page 16 of 41P3.Page 711 of 975 Community Development ZONING ORDINANCE TEXT AND MAP AMENDMENT: ACCESSORY DWELLING UNITS Proposed Amendments (continued): Table 16-B: Schedule of Minimum Off-Street Parking Requirements Coach house 1 parking space for each dwelling unit within the coach house; if the coach house meets affordability criteria or transit-oriented criteria, no parking space is required. Transit-oriented criteria is met if the coach house is within a designated Transit-Oriented Development area or within a one-thousand (1,000) foot distance of a Metra, PACE, or Chicago Transit Authority public transit bus stop or train station. Affordability criteria is met if, at the time of coach house construction, the household income of the owner that builds a coach house is at or below 80% of the area median income (AMI), as determined annually by the Illinois Housing Development Authority. Affordability criteria is also met if a unit within the principal structure or coach house is rented at or below 80% AMI for a period of ten (10) years. Page 17 of 41P3.Page 712 of 975 Community Development ZONING ORDINANCE TEXT AND MAP AMENDMENT: ACCESSORY DWELLING UNITS TOD Map: Page 18 of 41P3.Page 713 of 975 Community Development ZONING ORDINANCE TEXT AND MAP AMENDMENT: ACCESSORY DWELLING UNITS TOD Map: Page 19 of 41P3.Page 714 of 975 Community Development ZONING ORDINANCE TEXT AMENDMENT: ACCESSORY DWELLING UNITS Standards for Amendments Satisfied Not Satisfied Not Applicable Whether the proposed amendment is consistent with the goals, objectives, and policies of the Comprehensive General Plan, as adopted and amended from time to time by the City Council. Whether the proposed amendment is compatible with the overall character of existing development in the immediate vicinity of the subject property. Whether the proposed amendment will have an adverse effect on the value of adjacent properties. The adequacy of public facilities and services. Page 20 of 41P3.Page 715 of 975 Community Development EVANSTON November 13 2019 PLAN COMMISSION Page 21 of 41P3.Page 716 of 975 Page 22 of 41P3.Page 717 of 975 Evanston Development Cooperative Vision To engage Evanston residents in meaningful, intergenerational, and collaborative societal progress. Mission To construct high- performing, practical ADUs using a locally trained workforce. Values Sensible Housing Job Creation Community Wealth Racial Equity Sustainability Democratic Ownership Page 23 of 41P3.Page 718 of 975 Coach Houses Accessory Dwelling Units (ADUs) Backyard Homes Page 24 of 41P3.Page 719 of 975 Why ADUs Page 25 of 41P3.Page 720 of 975 Community Momentum Oct. 20 90 RSVPs Nov. 6 40 People Page 26 of 41P3.Page 721 of 975 Page 27 of 41P3.Page 722 of 975 Evanston ADU Zoning Today •Allowable in all residential zoning districts •Only behind single-family homes •Need vehicular access •Building height •20’ slanted roof; 14.5’ flat •28’ or ¾ of main house in historic district •Need +1 additional parking space Page 28 of 41P3.Page 723 of 975 Community Feedback 1. Fairness of “Single-Family Only” •2-flat owners that want to build an ADU 2. Hard to Age In-Place with Parking Requirement •Living units on 2nd floor with stairs 3. Construction Complications with Height/Roof •Dormers increase construction costs & void manufacturer warranties Page 29 of 41P3.Page 724 of 975 “I own a 2-flat in Evanston. My family and I live on the first floor. I’m renting out the second floor. I read the article in Evanston Now about EDC looking for Evanston homeowners potentially building coach houses on their property for homeless people. I’m interested in this. We have a portion of land on our property that might be just right for a small coach house for a single person to reside. There is a shed on that land right now, but we don’t use it and don’t need it. I’m looking forward to your reply. Thank you.” Note From a 5th Ward Resident Page 30 of 41P3.Page 725 of 975 “We are at very preliminary family discussions regarding the possibility of constructing a coach house - generated by the article about your company - for my wife and I, and leasing the main house. The rationale for this project would be so that my wife and I can have a smaller residence in Evanston, i.e., downsizing as seniors, and stay here beyond the 36 years so far. Please do keep me posted on changes that occur in Evanston regarding the possibility of constructing a coach house for us.” Note From a 1st Ward Resident *With the ADU parking requirement, these aging homeowners do not have the building lot coverage to build a ground-level, accessible ADU. Page 31 of 41P3.Page 726 of 975 Page 32 of 41P3.Page 727 of 975 Page 33 of 41P3.Page 728 of 975 DRAFT- NOT APPROVED Page 1 of 8 Plan Commission Minutes 11/13/19 MEETING MINUTES PLAN COMMISSION Wednesday, November 13, 2019 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Colby Lewis (Chair), Jennifer Draper, Teri Dubin, Carol Goddard, John Hewko, Peter Isaac Members Absent: George Halik, Andrew Pigozzi, Jane Sloss Staff Present: Scott Mangum, Planning and Zoning Manager Meagan Jones, Neighborhood and Land Use Planner Brian George, Assistant City Attorney Presiding Member: Chairman Lewis 1. CALL TO ORDER / DECLARATION OF QUORUM Chair Lewis called the meeting to order at 7:05 P.M. 2. APPROVAL OF MEETING MINUTES: October 30, 2019 Commissioner Goddard made a motion to approve the minutes from the October 30, 2019 meeting. Seconded by Commissioner Dubin. A voice vote was taken and the minutes were approved unanimously, 6-0. 3. OLD BUSINESS A. Text Amendment Municipal Use Exemption 19PLND-0077 A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning, to Section 6-7-4. Municipal Use Exemption, to revise language related to the process and noticing of municipal use exemptions. Ms. Jones provided a brief background on the text amendment and summary of revisions made since the October Zoning Committee meeting. She added that the presentation provided includes additional edits made since the meeting packet was posted. Chair Lewis opened the hearing to questions from the Commission Page 34 of 41 P3.Page 729 of 975 DRAFT- NOT APPROVED Page 2 of 8 Plan Commission Minutes 11/13/19 Commissioner Isaac stated that in Section C under (1) and (2) there is language stating that Design and Project Review (DAPR) Committee occurs twice and asked if there is typically a Committee meeting before approval and construction. Ms. Jones responded that depending on the project, DAPR provides feedback at two points, once prior to overall project approval and then once final building permit plans have been submitted for construction. Commissioner Isaac asked if “if applicable” language should be added. Ms. Jones responded that it might be appropriate for projects where there is no new construction and a municipal use is proposing to locate in an existing building with no additional changes. Chair Lewis asked if (1) needs to omit City Council if the notice will be for DAPR meetings and not specifically for City Council. Mr. Mangum responded that as it is written the amendment is providing notice of the DAPR meeting. Commissioner Isaac asked if Chair Lewis is suggesting that a minimum notice time frame be added. Chair Lewis responded that sometimes the notice requirement is abused and hoped that if the time period is added that it provides adequate notice. Mr. Mangum responded that DAPR meetings are weekly. There is no stated time for mailed notice but 15-30 days would be reasonable as that is the time frame for legal notices published in a newspaper. Commission Draper asked if there is notice provided prior to City Council review. Mr. Mangum responded that there is one mailed notice sent for a public hearing. Timing on when an item goes to subsequent meetings can be variable so once a notice is received a person can follow-up on additional meetings or review. Chair Lewis opened the hearing up to questions from the public. Ms. Joan Safford stated that providing notice earlier in the process is usually the main concern and asked if mailed notice would be coming prior to City Council issuing an RFP or allocating funds and where DAPR would be in relation to that approval. Chair Lewis responded that DAPR meeting typically comes prior to the project being motioned to the City Council. Mr. Mangum responded that, if there are concept plans they could be reviewed. Subsection B within this Section contemplates new construction and would come before DAPR, however, if something is being proposed for an existing building and otherwise compliant it likely would not come to DAPR. Ms. Safford then asked if a decision is made to utilize a building for City use that does not comply with underlying zoning code, should this section provide language where the City is required to provide notice at an early stage (ex. at the RFP stage). Chair Lewis then opened the hearing to public testimony. Page 35 of 41 P3.Page 730 of 975 DRAFT- NOT APPROVED Page 3 of 8 Plan Commission Minutes 11/13/19 Ms. Safford stated that she had submitted a draft of proposed changes that have now been addressed with the revised language presented by staff. She added that the work done since August is important, that DAPR is terrific, however, it meets in the afternoon and there is no major time to present public comment and does not have the same opportunities as Plan Commission. Ms. Safford suggested that if there will be two hearings before DAPR and a project review will convert to being similar to a Planned Development review, there should still be a hearing before DAPR then a second one before Plan Commission. Mr. Mangum responded that all requirements for the planned development process would be followed if a project meets those thresholds including recommendations from DAPR and the Plan Commission. Chair Lewis clarified that there is notice built in to that process and would be redundant to put into this section. Ms. Safford then said that adding in the word “notice” for the planned development process would still be helpful. Chair Lewis then closed the public hearing and the Commission began deliberation. Commissioner Isaac provided a brief summary of the Zoning Committee meeting and stated that the changes presented represent a consensus regarding the issues. There was some talk of all municipal uses following all established procedures and the timing of notices could still be added. Chair Lewis added that the size of a proposed project was also discussed. Commissioner Isaac agreed and stated that the Zoning Committee discus sion lead to a general agreement that the City should present larger proposed projects as other developers do for planned developments. The Commission then reviewed the standards for approval of amendments and agreed that with standard 2, language that is added helps protect adjacent properties, in standard 3, additional notice would not have an adverse effect on other properties and that standard 4 would be reviewed for compliance on a case by case basis by staff. Commissioner Isaac made a motion to recommend approval of the text amendment as presented by staff. Commissioner Goddard seconded the motion. Commissioner Isaac proposed an amendment to subsections C(1) and C(2) to add language stating that the City will issue notice of the Design and Project Review Committee meeting at least 15 days prior to the meeting. Commissioner Goddard seconded the motion. A roll call vote was taken on the amendment and the motion passed, 6-0. A roll call vote was then taken on the main motion for the text amendment, as Page 36 of 41 P3.Page 731 of 975 DRAFT- NOT APPROVED Page 4 of 8 Plan Commission Minutes 11/13/19 amended, and the motion passed, 6-0. Ayes: Draper, Dubin, Goddard, Hewko, Isaac, Lewis Nays: 4. NEW BUSINESS A. Text Amendment Accessory Dwelling Units 19PLND-0097 A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning, to revise the definition of coach house and regulations related to accessory dwelling units. Dick Co of the Evanston Development Cooperative (EDC) provided an overview of the organization and its mission. He explained that its focus is accessory dwelling units (ADUs) and backyard homes and highlighted efforts in California and Portland,OR. He added that EDC engaged the public regarding this issue and hosted a backyard home walking tour that was well attended. He then explained the existing regulations and challenges. Chair Lewis opened the hearing to questions from the Commission. Commissioner Isaac asked if any consideration had been made as to whether or not an existing primary building is nonconforming. Mr. Mangum responded that the language as written does not make that distinction. Mr. Mangum provided staff’s overview of where the proposed came from and proposed changes, adding that the coach house definition was initially changed last year. He then stated that the Planning & Development Committee reviewed what was proposed and stated some concern regarding the waiver of parking requirements in parking impacted areas in the 1st Ward. Chair Lewis then asked for questions from the Commission. Commissioner Hewko stated that he supports the proposed changes and asked at what point the income is looked at to prove compliance with the affordabili ty requirement. Mr. Mangum responded that the most practical way would be to request proof prior to permit issuance. Commissioner Hewko then asked what happens if the parking waiver is granted but the AMI increases some years later. Mr. Mangum replied that a covenant could be provided and penalties could be applied if needed. Chair Lewis asked how rates are monitored. Mr. Mangum responded that one could Page 37 of 41 P3.Page 732 of 975 DRAFT- NOT APPROVED Page 5 of 8 Plan Commission Minutes 11/13/19 work with Housing & Grants staff and look into the compliance side. Commissioner Isaac asked if he had a neighbor with a home built to the lot line and a garage 3 feet from the property line that does not currently meet setback requirements, would he be able to change it into a coach house. Mr. Mangum replied that if the conversion of the garage will not increase the nonconformity then it would be fine, for example, if there was only interior work being done. Chair Lewis asked what the current parking requirements are. Mr. Mangum responded that single family homes are required to have 2 parking spaces and 1 space for the coach house. Chair Lewis then asked if duplexes will always apply to one zoning lot with 2 residential units or could one duplex structure on a split pin be considered one lot. Additionally, how many coach houses could be built. Mr. Mangum replied that the zoning lot could consist of multiple parcels and the zoning lot dictates the number of coach houses, not the individual parcels. Chair Lewis then stated that if there is the ability of residents to request a continuance. No continuance was requested. Chair Lewis then opened the hearing to questions from the public. Hearing none he then opened the hearing to public testimony. Mr. Ben Shapiro stated that he is remodeling his home as income property. He stated that higher ceilings allow for more headroom and that the historic district height requirements should be implemented across the board. He added that he believes the distance requirement from transit stops should be expanded to 1,500 or 2,000 feet where it could expand to the West End where there are a number of 2 -flat residences. Chair Lewis then closed the hearing and the Commission began deliberations. Commissioner Dubin stated that the amendment should expand the area for not needing additional parking spaces as requiring the extra space could create a hardship for property owners. Chair Lewis stated that the counter-argument is where the cars would then go to park. There are some residents who may not use their car often but still own one that needs a parking space. Commissioner Dubin stated that parking can be an issue, giving the area around the Chicago & Main intersection as an example. She added that she hated t o sound harsh but if the goal is to provide affordable housing and people have cars, they will have to work that out somehow as many already do. Chair Lewis asked if any tests had been done on height benefits, using Mr. Shapiro’s property as an example. Mr. Shapiro responded that he had done some research and Page 38 of 41 P3.Page 733 of 975 DRAFT- NOT APPROVED Page 6 of 8 Plan Commission Minutes 11/13/19 found that a 9 foot ceiling height is recommended. He was planning tandem parking spaces in his garage but without the recommended height building a second story is difficult to do. Chair Lewis stated that the amendment would encourage 2 nd story additions. Commissioner Isaac pointed out that the changes would not just apply to coach houses but to regular garages as well. The Commission should think of unintended consequences of adding additional height. Chair Lewis agreed that it could be a greater concern in some areas of the City and added that there is nothing that speaks to ground floor ADUs since the parking requirement still exists. He asked if any other location had solved the issue of parkin g with ground floor living area. Mr. Robinson Markus, Vice President and Co-Founder of EDC, explained that in 2017 Los Angeles passed legislation on ADUs with parking waived if within half -mile of public transit. He has not seen much in his research parking waivers or standards specifically geared to aging in place but stated that Santa Cruz, CA could be used as an example in concentrating on the aging population. Mr. Markus added that based on EDC’s research, in Evanston, about 1/3 of homes would be able to build ground floor dwelling units and that EDC would be happy to do more detailed research. Commissioner Draper asked if no parking is currently on a property, a garage is added then later taken out, would that be a problem. Mr. Mangum stated that a pr operty would not be permitted to come into compliance then go back to noncompliance. Chair Lewis pointed out that homes tend to be larger further east in Evanston and smaller as one goes west. Dick Co stated that EDC looked at single family lots in Evanston and lot coverage and found that 1,600 square feet would provide space for three parking spaces and an ADU. If the additional parking space was not required, approximately 450 more homeowners would be able to do build an ADU. Commissioner Isaac stated that lot coverage does not take into account what is behind the ADU. Available land may not be in the right place on a lot. Dick Co responded that rear yards were not specifically looked at. EDC met with 60 homeowners who meet requirements. Commissioner Isaac stated that changes proposed are an improvement. Problems have been identified in practice and he does not feel they are prepared to vote today. He feels a height limitation vote may be premature. Mr. Mangum stated that new language is not changing height requirements within Page 39 of 41 P3.Page 734 of 975 DRAFT- NOT APPROVED Page 7 of 8 Plan Commission Minutes 11/13/19 historic districts but is doing so for non -historic district lots. Additional height would be permitted with additional setback provided from other properties. Chair Lewis stated that due to existing configuration of many lots, additional height may not be feasible and he wondered if this is the correct way to go about offering additional height. Commissioner Hewko asked how much the Commission wants to incentivize ADUs. If being aggressive changes should be adopted, if not then regulations should be left as is. Chair Lewis stated that there is a general interest in having it done. The Commission then reviewed the standards and found them to generally be met. Fo r the second standard language could be changed to mitigate possible impact and for the third standard in most cases there will be no adverse impact, ADUs are not adjacent to homes. Commissioner Goddard made a motion to recommend approval of the text amendment as presented by staff. Commissioner Isaac seconded the motion. Commissioner Hewko proposed an amendment to table 16-B to add that affordability is met if at the time of building permit issuance, AMI is at 80%. Commissioner Isaac seconded the motion. A roll call vote was taken on the amendment and the motion passed, 6-0. Commissioner Dubin proposed an amendment to the distance requirement to within a TOD area or within 1,500 feet of a transit stop or station. Commissioner Hewko seconded the motion. A roll call vote was taken on the amendment and the motion passed, 6-0. Commissioner Isaac proposed an amendment to Section 6-4-6-4 to put a limitation that accessory structure height may not be taller than the primary structure. Commissioner Goddard seconded the motion. A roll call vote was taken on the amendment and the motion passed, 5-1. Commissioner Hewko asked if that would negatively impact what is sought to be achieved. Dick Co responded that it could potentially limit the number of affordable units if, for example, a ranch style house could not build a coach house. Chair Lewis stated that the amendment is looking out for neighborhood context and that the maximum height should not be 28 feet for all accessory structures. It is reasonable to limit in certain areas. Commissioner Isaac stated that the amendment does not limit to ¾ of hei ght (as in historic districts) but full height. Commissioner Draper added that accessory Page 40 of 41 P3.Page 735 of 975 DRAFT- NOT APPROVED Page 8 of 8 Plan Commission Minutes 11/13/19 structure height is a good point to raise context-wise. Ms. Safford expressed that permitted use for ADUs is a concern versus making them special uses. Chair Lewis stated that that is a relevant point as is Commissioner Isaac’s. A special use permit is an expensive and cumbersome process. He believes that the current proposed amendments help with potential issues, especially height changes. A roll call vote was then taken on the main motion for the text amendment, as amended, and the motion passed, 6-0. Ayes: Draper, Dubin, Goddard, Hewko, Isaac, Lewis Nays: 4. PUBLIC COMMENT Chair Lewis and Commissioner Dubin gave parting words to the Commissioners and staff regarding their time on the Commission. Mr. Mangum thanked Chair Lewis and Commissioner Dubin for their service. 5. ADJOURNMENT Commissioner Goddard made a motion to adjourn the meeting. Commissioner Dubin seconded the motion. A voice vote was taken and the motion was approved by voice vote 6 -0. The meeting was adjourned at 9:08 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department Page 41 of 41 P3.Page 736 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Meagan Jones, Neighborhood and Land Use Planner CC: Johanna Leonard, Community Development Director; Scott Mangum, Planning and Zoning Manager Subject: Ordinance 172-O-19 Extending the Time for the Applicant to Obtain a Building Permit for 1815 Ridge Avenue Date: December 9, 2019 Recommended Action: Staff recommends City Council adoption of Ordinance 172 -O-19 to extend the time for commencement of construction of the Planned Development at 1815 Oak Avenue, originally approved on July 25, 2016. The Ordinance would grant an extension of thirty (30) days for foundation permit issuance and ninety (90) days from the date of foundation permit issuance for building permit issuance. Due to the single City Council meeting in December, Alderman Braithwaite requests suspension of the rules for Introduction and A ction at the December 9, 2019 City Council Meeting. Council Action: For Introduction and Action Summary: On July 25, 2016, the City Council adopted Ordinance 47 -O-16 granting approval of the Planned Development for construction of a 10-story senior living facility with 102-dwelling units, 31 assisted living with cognitive impairment units, 30 memory care units and 67 parking spaces on site. The development included one site development allowance. Per Ordinance 47-O-16, the applicant had eighteen months, until January 25, 2018, to obtain a building permit and start the construction of the project and two years to complete the project from the time of building permit issuance. On March 15, 2017, a minor adjustment to the planned development to increas e upper level building setbacks from 0 to 26 feet 6 inches at a height of 44 feet, add a 4th floor terrace, and relocate building the of end north equipment on was mechanical and stairway the administratively approved by the Zoning Administrator with the review and recommendation of the Design and Project Review (DAPR) Committee. P4.Page 737 of 975 The applicant submitted a letter, requesting a 12-month extension for the building permit issuance due to modifications to the structural system because of the costs and availab ility of construction by 2018 8, January approved on request This labor. and systems was Ordinance 3-O-18. This extension gave the applicant until January 8, 2019 to obtain a building permit for the project. The applicant submitted plans for a foundation permit in April of 2018 with revisions submitted in September of 2018. In October 2018, the applicant submitted a letter requesting an additional extension for the building permit due to the need to obtain a major amendment to the planned development. The request was approved on December 10, 2018, by Ordinance 158 -O-18. On August 5, 2019 City Council adopted Ordinance 82-O-19, granting approval of an amendment to the planned to development which increase in FAR to 4.47 (originally approved at 4.35 and subsequently reduced via a Minor Adjustment to 3.97 in 2017); an increase in parking spaces from 67 to 70 (including 2 compact spaces); an increased side yard setback (south) from 4 feet to 5 feet, and a reduction of dwelling units from 102 to 43 (for a reduced total of 161 units/rooms from 163), eliminating the site development allowance for maximum number of dwelling units in the building approved by Ordinance 46 -O-16 and the previous extensions. A foundation permit application was submitted in April of 2018 and revised plans from September 2019 were approved on November 5, 2019, but not yet issued. The applicant has also submitted for a permit to construct the superstructure of the building in August of 2019 but has not yet submitted for the full buildi ng permit. The attached letter dated October 31, 2019, requests an extension due to a change in General Contractor. The property has remained vacant for many years. Staff recommends a shorter extension for several reasons. First, the stated reasons for the extension are administrative in nature and are associated with the selection of a General Contractor for the construction and should not require additional reviews or approvals (e.g. zoning or plan drawing). Second, since the prior occupant and structure were removed and the property became a vacant lot, staff has to monitor the property for snow removal and removal of weeds/maintenance of grass as well as other large vacant property compliance issues such as fly dumping or illegal parking. Third, the approval of developments and then approval of continued extensions means that an applicant is allowed to remain subject to the laws, regulations, and rules in place at the time of first approval. This development was approved prior to the establishment o f the inclusionary housing ordinance (IHO) and is therefore not subject to the requirements set forth in the original IHO or the current IHO (Note: the applicant is providing two on -site affordable units at 80% Area Median Income and a one-time payment of $400,000 to the Affordable Housing fund). Based on these considerations and in an effort to encourage permit issuance, staff recommends that an extension be granted that provides 30 days for the applicant to obtain a foundation permit and 90 days from the issuance of the foundation permit for the applicant to obtain a building permit. Attachments: Ordinance 172-O-19 Extending time to obtain a Building Permit at 1815 Ridge Ave Extension Request Letter Dated October 31, 2019 Page 2 of 93 P4.Page 738 of 975 11/19/2019 172-O-19 AN ORDINANCE Extending the Time for the Applicant to Obtain a Foundation Permit and Building Permit to Construct the Planned Development at 1815 Ridge Avenue Authorized by Ordinance 47-O-16 WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt legislation and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11 -13-1, et seq.) grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); and WHEREAS, on July 25, 2016, the City Council enacted Ordinance 47 -O- 16, incorporated herein by reference, which granted a Special Use Permit for a Planned Development (the “Planned Development”) at 1815 Ridge Avenue (the “Subject Property”), which is legally described in Exhibit 1; and WHEREAS, Ordinance 47-O-16 approved the construction of a 10-story Page 3 of 93 P4.Page 739 of 975 172-O-19 ~2~ independent and assisted living facility with 102 dwelling units, 31 assisted living units for residents with cognitive impairments, 30 memory care rooms at the Subject Property (the “Project”), which is detailed at length in Exhibit 1; and WHEREAS, per Section 6-3-6-12(B), a minor adjustment to the Planned Development was approved by the Zoning Administrator on March 15, 2017 with the recommendation of the Design and Project Review Committee (“DAPR”) to reduce the Floor Area Ratio from 4.35 to 3.97, to increase the upper level build ing setbacks from zero feet to twenty six and a half feet at a height of forty-four feet, to relocate the stairway and mechanical equipment on the north end of the building, and for the addition of a fourth floor terrace; and WHEREAS, on January 8, 2018, the City Council enacted Ordinance 3-O- 18, incorporated herein by reference, which granted an extension of time for the Applicant to obtain a building permit to construct the Planned Development authorized by Ordinance 47-O-16; and WHEREAS, by letter to the City dated October 12, 2018, the Developer and Applicant, Michael McLean (the “Applicant”) requested an extension of the one -year time period to obtain a building permit and start construction for the Planned Development; and WHEREAS, in order to remain in compliance with the terms of Ordinance 47-O-16 and provide for Applicant to obtain a building permit and start construction, the Applicant requested an amendment to the Planned Development; and WHEREAS, on December 10, 2018, the City Council enacted Ordinance 158-O-18, incorporated herein by reference, which granted an extension of time for the Page 4 of 93 P4.Page 740 of 975 172-O-19 ~3~ Applicant to obtain a building permit to construct the Planned Development authorized by Ordinance 47-O-16; and WHEREAS, the Applicant requested amendments to the previously approved ordinances in order to approve a requested major adjustment that included an increase in FAR to 4.47, an increase in parking spaces, an increased side yard setback, and a reduction of dwelling units; and WHEREAS, on August 5, 2019, the City Council enacted Ordinance 82 -O- 19, attached hereto as Exhibit 1 and incorporated herein by reference, which granted an amendment to the Special Use Permit authorized by the previously approved ordinances; and WHEREAS, by letter to the City dated October 31, 2019, Applicant, through his attorney, requested an extension of time of the Planned Development because of a change in the General Contractor; and WHEREAS, in order to remain in compliance with the terms of Ordinance 47-O-16 and provide for the Applicant to obtain the proper permits and start construction, it is necessary to amend the Planned Development; and WHEREAS, on December 9, 2019, the Planning and Development Committee (“P&D Committee”) held a meeting, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq), during which it retained jurisdiction over the Planned Development Amendment request; and WHEREAS, during said meetings, the P&D Committee received input from the public, and carefully deliberated on the Extension request and the Applicant was given notice and the opportunity to be heard at the P&D and City Council meetings; Page 5 of 93 P4.Page 741 of 975 172-O-19 ~4~ and WHEREAS, at its meeting of December 9, 2019 held in compliance with the provisions of the Illinois Open Meetings Act, the City Council considered the P&D Committee’s deliberations and recommendations, heard public comment, made findings and considered this Ordinance 172-O-19, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Pursuant to the terms and conditions of this ordinance, the City Council hereby grants an amendment to the Special Use Permit previously authorized by Ordinance 47-O-16 to allow for the construction and operation of the Planned Development described herein. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council imposes the following conditions on the Special Use Permit granted for the Planned Development, may be amended by future ordinance(s), and violation of any of which shall constitute grounds for penalties or revocation of said Special Use Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (a) Compliance with Applicable Requirements: The Applicant shall develop and operate the Planned Development authorized by the terms of this ordinance in substantial compliance with the following: the terms of this Ordinance 172-O-19; terms of Ordinance 82-O-19; terms of Ordinance 158- O-18; terms of Ordinance 3-O-18; terms of Ordinance 47-O-16 which have not been amended by this Ordinance; all applicable City Code requirements; the Applicant’s testimony to the P&D Committee, and the City Council; and the approved documents on file in this case. Page 6 of 93 P4.Page 742 of 975 172-O-19 ~5~ (b) Changes in Property Use: Any change as to the property’s use in the future must be processed and approved as an additional amendment to the Planned Development. (c) Construction Schedule: Construction Schedule: Pursuant to Subsection 6-11-1-10(A)(4) of the Zoning Ordinance, the Applicant must obtain a foundation permit within thirty (30) days of the passing of this Ordinance. Additionally, the Applicant must obtain a building permit within nine ty (90) days from the date the foundation permit is issued. (d) Recording: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the Applicant shall, at its cost, record a certified copy of this ordinance, including all exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City, before the City may issue any permits pursuant to the Planned Development authorized by the terms of this ordinance. SECTION 4: Except as otherwise provided for in this Ordinance 172-O- 19, all applicable regulations of the Ordinance 82-O-19 and Ordinance 158-O-18 and Ordinance 3-O-18 and Ordinance 47-O-16, the Zoning Ordinance, and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and/or provisions of any of said documents conflict with any of the terms herein, this Ordinance 172-O-19 shall govern and control. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant and its agents, assigns, and successors in interest” and shall mean Michael McLean, and any and all successors, owners, and operators of the Subject Property. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to Page 7 of 93 P4.Page 743 of 975 172-O-19 ~6~ the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and provisions of any of said documents conflict with the terms herein, this ordinance shall govern and control. SECTION 8: All ordinances or parts of ordinances that are in conflict with the terms of this ordinance are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidi ty shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are hereby declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2019 Adopted:___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Michelle Masoncup, Corporation Counsel Page 8 of 93 P4.Page 744 of 975 172-O-19 ~7~ EXHIBIT 1 ORDINANCE 82-O-19 Page 9 of 93 P4.Page 745 of 975 Page 10 of 93P4.Page 746 of 975 Page 11 of 93P4.Page 747 of 975 Page 12 of 93P4.Page 748 of 975 Page 13 of 93P4.Page 749 of 975 Page 14 of 93P4.Page 750 of 975 Page 15 of 93P4.Page 751 of 975 82-O-19 ~7~ EXHIBIT 1 Ordinance 47-O-16 Page 16 of 93 P4.Page 752 of 975 Page 17 of 93P4.Page 753 of 975 Page 18 of 93P4.Page 754 of 975 Page 19 of 93P4.Page 755 of 975 Page 20 of 93P4.Page 756 of 975 Page 21 of 93P4.Page 757 of 975 Page 22 of 93P4.Page 758 of 975 Page 23 of 93P4.Page 759 of 975 Page 24 of 93P4.Page 760 of 975 Page 25 of 93P4.Page 761 of 975 Page 26 of 93P4.Page 762 of 975 Page 27 of 93P4.Page 763 of 975 Page 28 of 93P4.Page 764 of 975 Page 29 of 93P4.Page 765 of 975 Page 30 of 93P4.Page 766 of 975 Page 31 of 93P4.Page 767 of 975 Page 32 of 93P4.Page 768 of 975 Page 33 of 93P4.Page 769 of 975 Page 34 of 93P4.Page 770 of 975 Page 35 of 93P4.Page 771 of 975 Page 36 of 93P4.Page 772 of 975 Page 37 of 93P4.Page 773 of 975 Page 38 of 93P4.Page 774 of 975 Page 39 of 93P4.Page 775 of 975 Page 40 of 93P4.Page 776 of 975 Page 41 of 93P4.Page 777 of 975 Page 42 of 93P4.Page 778 of 975 Page 43 of 93P4.Page 779 of 975 Page 44 of 93P4.Page 780 of 975 Page 45 of 93P4.Page 781 of 975 Page 46 of 93P4.Page 782 of 975 Page 47 of 93P4.Page 783 of 975 Page 48 of 93P4.Page 784 of 975 Page 49 of 93P4.Page 785 of 975 Page 50 of 93P4.Page 786 of 975 Page 51 of 93P4.Page 787 of 975 Page 52 of 93P4.Page 788 of 975 Page 53 of 93P4.Page 789 of 975 Page 54 of 93P4.Page 790 of 975 Page 55 of 93P4.Page 791 of 975 Page 56 of 93P4.Page 792 of 975 Page 57 of 93P4.Page 793 of 975 Page 58 of 93P4.Page 794 of 975 Page 59 of 93P4.Page 795 of 975 Page 60 of 93P4.Page 796 of 975 Page 61 of 93P4.Page 797 of 975 Page 62 of 93P4.Page 798 of 975 Page 63 of 93P4.Page 799 of 975 Page 64 of 93P4.Page 800 of 975 Page 65 of 93P4.Page 801 of 975 Page 66 of 93P4.Page 802 of 975 Page 67 of 93P4.Page 803 of 975 Page 68 of 93P4.Page 804 of 975 Page 69 of 93P4.Page 805 of 975 Page 70 of 93P4.Page 806 of 975 Page 71 of 93P4.Page 807 of 975 Page 72 of 93P4.Page 808 of 975 Page 73 of 93P4.Page 809 of 975 Page 74 of 93P4.Page 810 of 975 Page 75 of 93P4.Page 811 of 975 Page 76 of 93P4.Page 812 of 975 Page 77 of 93P4.Page 813 of 975 Page 78 of 93P4.Page 814 of 975 Page 79 of 93P4.Page 815 of 975 82-O-19 ~8~ EXHIBIT 2 Ordinance 3-O-18 Page 80 of 93 P4.Page 816 of 975 Page 81 of 93P4.Page 817 of 975 Page 82 of 93P4.Page 818 of 975 Page 83 of 93P4.Page 819 of 975 Page 84 of 93P4.Page 820 of 975 Page 85 of 93P4.Page 821 of 975 82-O-19 ~9~ EXHIBIT 3 Ordinance 158-O-18 Page 86 of 93 P4.Page 822 of 975 Page 87 of 93P4.Page 823 of 975 Page 88 of 93P4.Page 824 of 975 Page 89 of 93P4.Page 825 of 975 Page 90 of 93P4.Page 826 of 975 Page 91 of 93P4.Page 827 of 975 Page 92 of 93P4.Page 828 of 975 Bernard I. Citron 312 580 2209 direct bcitron@thompsoncoburn.com October 31, 2019 VIA U.S. FIRST CLASS MAIL Meagan Jones Neighborhood and Land Use Planner Community Development City of Evanston 2100 Ridge Ave Evanston, Illinois 60201 Re: 1815 N. Ridge Dear Ms. Jones: On behalf of the Owner and Developer of the project at 1815 N. Ridge we need to request an additional extension of the Planned Development. We recently had to fire our general contractor and this will cause a delay in our permit process. Please advise us of what will be required in order to have this extension request placed on an agenda of the City Council. Very truly yours, Thompson Coburn Bernard I. Citron BIC/mse cc: Scott Mangum Michael McLean Page 93 of 93 P4.Page 829 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Melissa Klotz, Zoning Administrator CC: Johanna Leonard, Community Development Director; Scott Mangum, Planning and Zoning Manager Subject: Ordinance 173-O-19, Granting a Special Use for a Cannabis Dispensary at 1804 Maple Ave. in the RP Research Park District Date: December 9, 2019 Recommended Action: The Zoning Board of Appeals and staff recommend City Council adoption of Ordinance 173 - O-19, granting special use approval for a Cannabis Dispensary at 1804 Maple Ave. in the RP Research Park District. The applicant has complied with all zoning requirement s and meets all of the Standards for special use for this district. Due to the single City Council meeting in December, Alderman Braithwaite requests suspension of the rules for Introduction and Action at the December 9, 2019 City Council Meeting. Council Action: For Introduction and Action Summary: The property, 1804 Maple Ave. is currently occupied by PharmaCann, a medical cannabis dispensary. The facility is located within a ground -floor commercial space at the City-owned Maple Ave. Public Parking Garage. The site features the only Cannabis Dispensary within Evanston, and is therefore not within 1,500 feet of another. Additionally, the subject property is not within 750 feet of a pre-existing public or private educational institution. The applicant proposes to expand into the adjacent space that is currently occupied by Enterprise Rent -A- Car (who is relocating) to provide additional space for recreational cannabis sale in addition to the existing medical cannabis sale once recreational dispensaries a re allowed under the Illinois Cannabis Regulation and Tax Act, which becomes effective January 1, 2020. Items sold will be limited to cannabis flower, tinctures, topicals, edibles, vape pens, devices, and apparel. All deliveries to the site will be conducted outside of hours of operation to not disrupt customer, pedestrian, or vehicular traffic. P5.Page 830 of 975 Safe dispensing will operate pursuant to 68 IAC 1290.425(c) (4) and HB1438 15 -65. Inventory will be stored by type and batch and distributed in a first -in, first-out basis. The applicant will follow inventory control procedures including tracking purchases and denials of sale, disposal of unusable or damaged cannabis, and providing purchaser education and support. Any voluntary or mandatory recalls will occur in accordance to state law. In addition, the applicant has a robust corporate crisis management plan including policies and procedures for management of incidents including criminal activity and natural disasters. Security Measures The dispensary will use an approved private security contractor, GSG Protective Services, to provide adequate security. Additional security measures will include an electronic monitoring video surveillance system with unobstructed interior and exterior monitoring, including the common interior corridor where purchasers will come from to enter the dispensary, as well as one camera on the exterior of the building where delivery agents will enter the building from off-site cultivation facilities. The cameras shall be directed so all areas are captured, including, but not limited to, safes, vaults, sales areas, and areas where cannabis is stored, handled, dispensed, or destroyed. Day and night cameras will be utilized if needed and operation will be ensured in all conditions during hours of operation and non-operation. A locked door barrier between the facility’s entrance and the limited access area will be established. Upon arrival, all persons seeking access to the dispensary will enter into a public waiting room. The room will be monitored by a security agent, who will check identification of all persons entering, who must be 21 years or older. Authorized visitors and vendors, including service personnel and delivery agents, must present proper identification and be listed on the dispensary visitor list. Purchasers must present a state or federally issued photo identification card for verification. Authorized personnel and vendors will receive a visitor ID badge and be escorted by an agent at all times, and a check -in and check-out written log will remain on-site for 5 years. The dispensary will have a closed-circuit alarm system monitoring all access points, delivery areas, restricted access areas, and storage rooms containing safes or vaults. Additionally, a perimeter alarm will contain glass break protection on all perimeter windows and shatterproof film on the exterior windows and doors. Stand-by batteries will operate electrically controlled doors, alarm systems, and video surveillance equipment during power failures. When clo sed for operation, all cannabis and currency will be stored in a safe that is secured to the wall or floor and locked in the vault room. Cannabis will not be stored on-site in excess of the quantity needed to meet the demands of operations. Crowd Mitigation: The applicant has dealt with and addressed large crowds at dispensaries across the United States, including locations in more densely populated locations. The operator will utilize crowd control by both trained employees and uniformed contract securit y officers to monitor and patrol the interior and exterior of the building. Pedestrian controls will use stanchions or similar crowd control equipment allowing the creation of controlled lines while ensuring continued use of the sidewalk for pedestrian traffic. The average transaction time takes five minutes once the consumer has identified what they want. The operator anticipates utilizing 10-15 registers within this store, creating a consistent flow of customers in and out of the dispensary. Measures of foot traffic within the store including waiting times, and number of Page 2 of 15 P5.Page 831 of 975 pedestrian conflicts will be inventoried and analyzed to refine crowd control methods as required. Customers who do not need consultation with dispensary employees to determine which products to purchase may submit their order online, which will decrease the possibility of crowds or longer wait times. The operator is open to the possibility of off -site parking and utilization of a shuttle bus, if needs necessitate upon opening. Additional operations summary, security measures, site plans, floor plans, and elevations have been provided by the applicant and are available for review within the November 19, 2019 ZBA Packet. Staff received one letter of objection from a neighboring property owner. There was no opposition present at the ZBA hearing. Comprehensive Plan: The Comprehensive General Plan encourages the retention and expansion of businesses to enable Evanston’s business, commercial, and industrial areas as desirable locations of economic activity. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. Special Use approval for the expansion of the existing medical cannabis dispensary at 1804 Maple Ave. to include recreational sales will allow for the expansion of an existing business and utilization of an active storefront in the downtown area. Legislative History: November 19, 2019 Zoning Board of Appeals: Following testimony by the applicant and no opposition from the audience present, the ZBA recommended approval 5-1 with the following conditions: A. Substantial compliance with the documents and testimony on record. B. The hours of operation of the cannabis dispensary authorized by this ordinance may not exceed 10 A.M. to 8 P.M., seven days a week. C. Employees of the cannabis dispensary shall not be permitted to park their vehicles on the street. D. MedMen shall complete the State license transfer and become the lessee of the property with the City. Note: The ZBA included condition D specifically to limit the operator to the MedMen corporation only. If in the future the dispensary operator changes, a Substitution of Special Use or new Special Use is required in order to modify the condition, which will allow for staff oversight of the new operator's security measures. November 19, 2019 ZBA Packet Attachments: Ord. 173-O-19 Special Use for a Cannabis Dispensary 1804 Maple Letter of Objection submitted after ZBA packet Findings For Special Use - 1804 Maple Ave ZBA Meeting Minutes Excerpt - November 19, 2019 Page 3 of 15 P5.Page 832 of 975 11/20/2019 173-O-19 AN ORDINANCE Granting a Special Use Permit for a Cannabis Dispensary Located at 1804 Maple Avenue in the RP Research Park District (“VeriLife”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on November 19, 2019, pursuant to proper notice, to consider case no. 19ZMJV-0093, an application filed by PharmaCann LLC (the “Applicant”), lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1804 Maple Avenue (the “Subject Property”) and located in the RP Research Park District, for a Special Use Permit to establish, pursuant to Subsection 6-12-2-3 of the Evanston City Code of 2012, as amended (“the Zoning Ordinance”), a cannabis dispensary, “VeriLife,” on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a cannabis dispensary met the standards for Special Uses in Section 6-3-5-10 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of December 9, 2019, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 19ZMJV-0093; and WHEREAS, at its meeting of December 9, 2019, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, Page 4 of 15 P5.Page 833 of 975 173-O-19 ~2~ NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a cannabis dispensary on the Subject Property as applied for in case no. 19ZMJV- 0093. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents and testimony on file in this case, including those concerning crowd management and security. B. Hours of Operation: The hours of operation of the cannabis dispensary authorized by this ordinance may not exceed 10 A.M. to 8 P.M., seven days a week. C. Parking: Employees of the cannabis dispensary shall not be permitted to park their vehicles on the street. D. License Transfer: Medmen shall complete the State license transfer and become the lessee of the property with the City. E. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. Page 5 of 15 P5.Page 834 of 975 173-O-19 ~3~ SECTION 4: W hen necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 201 9 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel Page 6 of 15 P5.Page 835 of 975 173-O-19 ~4~ EXHIBIT A LEGAL DESCRIPTION Part of Lot 4 of the Church Maple Resubdivision, being a Resubdivision of part of Dempster's Subdivision of Block 66 of the Village of Evanston, Cook County, Illinois, part of the Chicago and Northwestern Railroad Right of Way (formerly Chicago, Milwaukee and St. Paul Right of Way); part of Block 18 in the Village of Evanston; all of Blocks 2 and 3 in the Circuit Court Subdivision in partition of Lot 22 in the County Clerk's Division of Unsubdivided Lands; and part of vacated Clark Street and East Railroad Avenue; being in the Northwest Quarter and the Southwest Quarter of Section 18, Township 41 North, Range 14 East of the Third Principal Meridian, in the City of Evanston, Cook County, Illinois. PIN: 11-18-117-015-0000 COMMONLY KNOWN AS: 1804 Maple Avenue, Evanston, Illinois. Page 7 of 15 P5.Page 836 of 975 Page 8 of 15P5.Page 837 of 975 P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on November 19, 2019, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 6-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 6-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 5-1 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 6-0 Case Number: 19ZMJV-0093 Address or Location: 1804 Maple Ave. Applicant: PharmaCann LLC Proposed Special Use: Cannabis Dispensary Page 9 of 15 P5.Page 838 of 975 P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 6-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 6-0 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 6-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 6-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 6-0 and, based upon these findings, and upon a vote __5__ in favor & __1__ against Recommends to the City Council _____ approval without conditions _____ denial of the proposed special use __x__ approval with conditions specifically: A. Substantial compliance with the documents and testimony on record. B. The hours of operation of the cannabis dispensary authorized by this ordina nce may not exceed 10 A.M. to 8 P.M., seven days a week. C. Employees of the cannabis dispensary shall not be permitted to park their vehicles on the street. D. MedMen shall complete the State license transfer and become the lessee of the property with the City. Attending: Vote: Aye No ___X__ Violetta Cullen __X__ ____ ___X___ Myrna Arevalo __X__ ____ ___X___ Scott Gingold __X__ ____ Page 10 of 15 P5.Page 839 of 975 P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 _______ Jill Zordan _____ ____ ___X___ Lisa Dziekan _____ _X__ ___X___ Mary McAuley __X__ ____ ___X___ Kiril Mirintchev __X__ ____ Page 11 of 15 P5.Page 840 of 975 Page 1 of 4 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES EXCERPT ZONING BOARD OF APPEALS Tuesday, November 19, 2019 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Lisa Dziekan, Myrna Arevalo, Violetta Cullen, Mary McAuley, Kiril Mirintchev, Scott Gingold Members Absent: Jill Zordan Staff Present: Melissa Klotz Presiding Member: Violetta Cullen _____________________________________________________________________ Declaration of Quorum With a quorum present, Chair Cullen called the meeting to order at 7:00 p.m. Minutes Ms. Dziekan motioned to approve the meeting minutes of October 15, 2019, which were seconded by Mr. Gingold and unanimously approved with 3 abstentions. Ms. Klotz stated 1224 Oak Ave., 2715 Hurd St., and 1031 Sherman Ave. will not be heard tonight. Ms. Arevalo arrived. New Business 1804 Maple Ave. 19ZMJV-0093 PharmaCann LLC, lessee, submits for a special use for a Cannabis Dispensary, to establish sales of recreational cannabis and expand the existing medical cannabis space in the RP Research Park District (Zoning Code Section 6-12-2-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Katrina McGuire, attorney, introduced the proposal, and Don Williams of MedMen explained details: Current medical cannabis facility at 1804 Maple Ave. Will expand into neighboring Enterprise space and Enterprise is relocating . Maximum occupancy is 115 people. Pierre Delgado, MedMen, explained the audit checklist is based on guidelines from the IL IDR and covers issues such as regulating and checking inventory, purchase limits , and ID checking. The audit is done on a weekly basis by the dispensary, the State does quarterly, and an outside firm does periodically. Page 12 of 15 P5.Page 841 of 975 Page 2 of 4 Zoning Board of Appeals Ms. McAuley asked if large crowds are anticipated similar to what happened in Los Angelos. The applicant stated 40 transactions per hour are anticipated, and there will be staff and GSG Security firm on site to manage any crowd control, check IDs, stopping loitering, and ensuring products are not consumed in the store or on the street. GSG Security will be on site at all times the facility is open. Mr. Williams continued: Will have live security video feed to the police department at all times. Medical and recreational customers will be in the same space, not separated areas. There will be a retail area with dummy products. Hours of operation are 10am-8pm, 7 days a week. Illinois does not allow consumption outside so there will be no smoking outdoors (violators could be arrested). No on-site consumption at the location. 20-28 employees will work per day. Most use public transportation. Ms. Dziekan noted Oakton Community College has a new cannabis program, and the applicant responded yes, this business took part in a job fair there and is involved with the community college. The applicant continued: People cannot enter the store unless they are 21 years or older. There is a different purchase amount limit for non-Illinois residents. Product deliveries will occur approximately 7 times per week. There are 14 different vendors that are rotated through in shipments. Delivery times vary and are done by unmarked vehicles similar to armored vehicles. Delivery vehicles call the dispensary when they are 20 minutes away to prepare for arrival. Deliveries are via the rear within the parking garage. All product providers are within Illinois. The State tracks product from seed to final product at cultivation facilities through the Department of Agriculture. The Illinois quality controls are the same for medical as recreational. Every batch is lab tested. Customers are advised how to use the product and what amount to use when they purchase it. Ongoing training with the community is offered (ie. at the library) to teach people about the product, safe storage, safe usage, etc. Ms. Arevalo asked what the difference will be with the current medical facility to when it expands to recreational, and the applicant responded the medical gets priority per the State so 30% of product is set aside for medical only. Over time, the medical cards will be used less since it is easier to be a recreational consumer. There is no difference in the products or amounts. The applicant explained their business is currently in over 30 markets. Community events/education has been done through municipalities and chambers of commerce. Page 13 of 15 P5.Page 842 of 975 Page 3 of 4 Zoning Board of Appeals Mr. Gingold asked for clarification on how PharmaCann LLC owns the state license. The applicant explained the license will be transferred to MedMen by the State, but PharmaCann will remain the lessee for the space and sublease the space to MedMen (likely within the next few months). Matt Rodgers, 133 Clyde Ave., stated he is a medical card holder. There is a concern that medical card holders will have a harder time obtaining product, so it is good to hear the space is expanding and there is a set-aside for medical customers. Staff at the dispensary is very knowledgeable and considers the medical condition to determine what products are best for the customer. Every product purchased states the ingredients, effects, etc. on the packaging. Within the dispensary, no one is ever left alone. The use and regulation is very similar to alcohol. Mr. Rodgers specified that he is not a zoning consultant to the applicant and does not know the applicant. The applicant explained medical users will get priority in the line if there is one. Purchases can be made online if consultations are not needed, which will help alleviate lines. Deliberation: Mr. Gingold stated the State legalized the use and the City allows it as an eligible use, therefore the ZBA needs to determine if the location and operational details are appropriate. Ms. Dziekan stated she does not have an issue with the use, but prefers if the special use be revisited in the future so that if there are problems, the special use can be denied. Mr. Gingold stated a condition regarding violations, law enforcement, etc. should be enacted so that the special use could be revoked if necessary, but there is no need to make the applicant re-apply for a new special use. Ms. Dziekan asked what would happen if the City decided cannabis facilities should no longer be allowed, and Ms. Klotz responded the business would become legally nonconforming and could continue to operate, but since the City is the landlord they could end the lease. Standards: 1. Yes 2. Yes 3. Yes; No - Ms. Dziekan 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Mr. Gingold motioned to recommend approval of the special use with conditions, which was seconded by Ms. McAuley and recommended for approval 5-1. 1. Hours of operation shall not exceed 10am-8pm, 7 days a week. 2. Employees shall not park on the street. 3. MedMen complete the state license and become lessee with the City. Page 14 of 15 P5.Page 843 of 975 Page 4 of 4 Zoning Board of Appeals 4. Substantial compliance with the documents and testimony on record including crowd management and security. Page 15 of 15 P5.Page 844 of 975 Memorandum To: Members of the Planning and Development Committee From: Meagan Jones, Neighborhood and Land Use Planner CC: Johanna Leonard, Community Development Director; Scott Mangum, Planning and Zoning Manager Subject: Ordinance 157-O-19, Amending the Municipal Use Exemption in Section 6-7-4 Date: December 9, 2019 Recommended Action: The staff and Commission Plan 6Section recommend amending -7-Zoning the of 4 Ordinance, Municipal Use Exemption, to revise language related to the process and noticing of municipal use exemptions. Council Action: For Action Summary: Background At the July 8, 2019 Planning & Development Committee meeting, the Committee discussed the existing Municipal Use Exemption and what, if any, changes should be made. The Committee expressed support for revising the code as it relates to the noticing requirements for these uses. At the August 28, 2019 Plan Commission meeting, the Commission discussed the proposed text amendment regarding Municipal Use Exemptions and what edits may need to be made to the Zoning Code as it relates to this provision. The Commission ultimately voted to send the proposal to the Zoning Committee for further discussion. The Zoning Committee then held a meeting on October 16, 2019 and discusse d in more detail possible changes that could be made to the Zoning Code related to the exemption. More specifically, a significant amount of discussion centered on requiring additional review and providing additional notice to the public for said review. The Commission resumed discussion at its November 13, 2019 meeting and made additional suggestions for the proposed amendment. Currently, Section 6-7-4. Municipal Use Exemptions, calls for Design and Project Review (DAPR) Committee and City Council to review proposed City projects. This section does not require mailed notices to be sent out nor for legal notices to be published prior to their review. P6.Page 845 of 975 6-7-4. - MUNICIPAL USE EXEMPTION. Any governmental or proprietary function owned or operated by the Ci ty shall be a permitted use in any district. The City Council may approve buildings and structures owned and operated by the City that do not comply with all of the requirements of the underlying district, if they are necessary for the provision of desired City services and if the adverse impact on surrounding properties resulting from such noncompliance is minimized. Adverse impacts may be minimized by design, architectural treatment, screening, landscaping and/or placement on the lot. Such plan for reduct ion of adverse Project and Design the by Review to subject be shall impact review Committee. Proposal Overview The Plan Commission recommended the following amendments to Section 6 -7-4 to revise language related to mailed notice and review of proposed municipal uses. Specifically, staff will amend the zoning ordinance as described below: 6-7-4. - MUNICIPAL USE EXEMPTION. (A) Any governmental or proprietary function owned or operated by the City shall be a permitted use in any district except where the proposed use would otherwise require planned development approval, and in such event, the City shall comply with subsection (D) of this section. (B) Where the construction of buildings and structures owned or operated by the City do not comply with all of the requirements of the underlying district, then City Council approval of the project is required, and the City Council may authorize that construction if (1) the noncompliance is necessary or beneficial for the City to perform the desired services and (2) The City takes reasonable steps to minimize adverse impacts on surrounding properties resulting from such noncompliance. (C) If City Council approval is required, whether pursuant to subsections (A), (B) or (D) of this Section, said project shall nevertheless be exempt from the variation review process set forth in Section 6-3-8. However, the Design and Project Review Committee shall review the planned construction prior to City Council taking action and provide recommendations regarding the minimization of potential adverse impacts by design, architectural treatment, screening, landscaping and/or placement on the lot. (1) Prior to City Council approval of the project, the City will provide notice of the Design and Project Review Committee meeting at least fifteen (15) days prior to such meeting, through the use of a third party service, by first class mail to all owners of property within a five hundred (500) foot radius of the property lines of the subject property, inclusive of public Page 2 of 32 P6.Page 846 of 975 roads, streets, alleys and other public ways from the area proposed for development whose addresses appear on the current tax assessment list as provided by the City. The failure of delivery of such notice, however, shall not invalidate any such review process. (2) Prior to the construction of the project, the City will provide notice of the Design and Project Review Committee meeting at least fifteen (15) days prior to such meeting, through the use of a third party service, by first class mail to all owners of property within a five hundred (500) foot radius of the property lines of the subject property, inclusive of public roads, streets, for area the from proposed public other and alleys ways development whose addresses appear on the current tax assessment list as provided by the City. The failure of delivery of such notice, however, shall not invalidate any such review process. (D) Where, with respect to a project or a use proposed by the City, mandatory planned development minimum thresholds for that district are met the process for review of planned developments as stated in Section 6-3-6 shall be followed in lieu of the procedures listed in this section. The proposed Zoning Ordinance Text Amendment to revise procedures for municipal use exemptions meets the standards for approval of amendments per Section 6 -3-4-5- of the City Code. The proposal is consistent with the goals, objectives, and policies of the Comprehensive increased to related efficiency of Plan its through General promotion application processing and review. The proposal will have no effect on the overall character of existing development, presence of adverse effects on the value of adjacent properties, and adequacy of public facilities and services.The proposed text amendment will not have any adverse effects on the values of the properties in the area and will provide additional notice for projects that are proposed by the City in a manner that more closely resembles non - municipal uses. Legislative History: November 13, 2019 – The Plan Commission voted, 6-0, to recommend approval of the proposed text amendment with the addition of a time frame for mailed notice of DAPR meetings related to municipal uses. Plan Commission Packet from November 13, 2019 October 16, 2019 – The Zoning Committee made revisions to the proposed amendment and voted, 4-0, to recommend approval of the revisions to the Plan Commission. August 28, 2019 – The Plan Commission began discussion on the proposed amendment and voted, 6-0, to refer the amendment to the Zoning Committee. Attachments: Ordinance 157-O-19 Municipal Use Exemption Section 6-7-4 Draft 11.13.19 Plan Commission Meeting Minutes Excerpt Economic Development Cooperative 11.13.19 Presentation Draft 10.16.19 Zoning Committee Meeting Minutes 8.28.19 Plan Commission Meeting Minutes Page 3 of 32 P6.Page 847 of 975 11/11/2019 157-O-19 AN ORDINANCE Amending the Municipal Use Exemption in Section 6-7-4 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Section 6-7-4, “Municipal Use Exemption”, of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-7-4. – MUNICIPAL USE EXEMPTION Any governmental or proprietary function owned or operated by the City shall be a permitted use in any district. The City Council may approve buildings and structures owned and operated by the City that do not comply with all of the requirements of the underlying district, if they are necessary for the provision of desired City services and if the adverse impact on surrounding properties resulting from such noncompliance is minimized. Adverse impacts may be minimized by design, architectural treatment, screening, landscaping and/or placement on the lot. Such plan for reduction of adverse impact shall be subject to review by the Design and Project Review Committee. (A) Any governmental or proprietary function owned or operated by the City shall be a permitted use in any district except where the proposed use would otherwise require planned development approval, and in such event, the City shall comply with subsection (D) of this section. (B) Where the construction of buildings and structures owned or operated by the City do not comply with all of the requirements of the underlying district, then City Council approval of the project is required, and the City Council may authorize that construction if: (1) the noncompliance is deemed necessary or beneficial for the City to perform the desired services; and (2) the City takes reasonable steps to minimize adverse impacts on surrounding properties resulting from such noncompliance. (C) If City Council approval is required, whether pursuant to subsections (A) (B) or (D) of this Section, said project shall nevertheless be exempt from the variation review process set forth in Section 6-3-8. However, the Design and Project Review Committee shall review the planned construction prior to City Council taking action and provide recommendations regarding the minimization of Page 4 of 32 P6.Page 848 of 975 157-O-19 ~2~ potential adverse impacts by design, architectural treatment, screening, landscaping, and/or placement on the lot. (1) Prior to City Council approval of the project, the City will provide notice of the Design and Project Review Committee meeting at least fifteen (15) days prior to such meeting, through the use of a third party service, by first class mail to all owners of property within a five hundred (500) foot radius of the property lines of the subject property, inclusive of public roads, streets, alleys, and other public ways from the area proposed for development whose addresses appear on the current tax assessment li st as provided by the City. The failure of delivery of such notice, however, shall not invalidate any such review process. (2) Prior to the construction of the project, the City will provide notice of the Design and Project Review Committee meeting at least fifteen (15) days prior to such meeting, through the use of a third party service, by first class mail to all owners of property within a five hundred (500) foot radius of the property lines of the subject property, inclusive of public roads, streets, alleys, and other public ways from the area proposed for development whose addresses appear on the current tax assessment list as provided by the City. The failure of delivery of such notice, however, shall not invalidate any such review process. (D) Where, with respect to a project or a use proposed by the City, mandatory planned development minimum thresholds for that district are met, the process for review of planned developments as stated in Section 6 -3-6 of this Code shall be followed in lieu of the procedures described in this Section. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: The findings in this Ordinance, and the legislative Record, are declared to be prima facie evidence of the law of the City of Evanston, and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect Page 5 of 32 P6.Page 849 of 975 157-O-19 ~3~ without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: Ordinance 157-O-19 shall be in full force and effect after its passage and approval. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel Page 6 of 32 P6.Page 850 of 975 DRAFT- NOT APPROVED Page 1 of 4 Plan Commission Minutes 11/13/19 MEETING MINUTES PLAN COMMISSION Wednesday, November 13, 2019 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Colby Lewis (Chair), Jennifer Draper, Teri Dubin, Carol Goddard, John Hewko, Peter Isaac Members Absent: George Halik, Andrew Pigozzi, Jane Sloss Staff Present: Scott Mangum, Planning and Zoning Manager Meagan Jones, Neighborhood and Land Use Planner Brian George, Assistant City Attorney Presiding Member: Chairman Lewis 1. CALL TO ORDER / DECLARATION OF QUORUM Chair Lewis called the meeting to order at 7:05 P.M. 2. APPROVAL OF MEETING MINUTES: October 30, 2019 Commissioner Goddard made a motion to approve the minutes from the October 30, 2019 meeting. Seconded by Commissioner Dubin. A voice vote was taken and the minutes were approved unanimously, 6-0. 3. OLD BUSINESS A. Text Amendment Municipal Use Exemption 19PLND-0077 A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning, to Section 6-7-4. Municipal Use Exemption, to revise language related to the process and noticing of municipal use exemptions. Ms. Jones provided a brief background on the text amendment and summary of revisions made since the October Zoning Committee meeting. She added that the presentation provided includes additional edits made since the meeting packet was posted. Chair Lewis opened the hearing to questions from the Commission Page 7 of 32 P6.Page 851 of 975 DRAFT- NOT APPROVED Page 2 of 4 Plan Commission Minutes 11/13/19 Commissioner Isaac stated that in Section C under (1) and (2) there is language stating that Design and Project Review (DAPR) Committee occurs twice and asked if there is typically a Committee meeting before approval and construction. Ms. Jones responded that depending on the project, DAPR provides feedback at two points, once prior to overall project approval and then once final building permit plans have been submitted for construction. Commissioner Isaac asked if “if applicable” language should be added. Ms. Jones responded that it might be appropriate for projects where there is no new construction and a municipal use is proposing to locate in an existing building with no additional changes. Chair Lewis asked if (1) needs to omit City Council if the notice will be for DAPR meetings and not specifically for City Council. Mr. Mangum responded that as it is written the amendment is providing notice of the DAPR meeting. Commissioner Isaac asked if Chair Lewis is suggesting that a minimum notice time frame be added. Chair Lewis responded that sometimes the notice requirement is abused and hoped that if the time period is added that it provides adequate notice. Mr. Mangum responded that DAPR meetings are weekly. There is no stated time for mailed notice but 15-30 days would be reasonable as that is the time frame for legal notices published in a newspaper. Commission Draper asked if there is notice provided prior to City Council review. Mr. Mangum responded that there is one mailed notice sent for a public hearing. Timing on when an item goes to subsequent meetings can be variable so once a notice is received a person can follow-up on additional meetings or review. Chair Lewis opened the hearing up to questions from the public. Ms. Joan Safford stated that providing notice earlier in the process is usually the main concern and asked if mailed notice would be coming prior to City Council issuing an RFP or allocating funds and where DAPR would be in relation to that approval. Chair Lewis responded that DAPR meeting typically comes prior to the project being motioned to the City Council. Mr. Mangum responded that, if there are concept plans they could be reviewed. Subsection B within this Section contemplates new construction and would come before DAPR, however, if something is being proposed for an existing building and otherwise compliant it likely would not come to DAPR. Ms. Safford then asked if a decision is made to utilize a building for City use that does not comply with underlying zoning code, should this section provide language where the City is required to provide notice at an early stage (ex. at the RFP stage). Chair Lewis then opened the hearing to public testimony. Page 8 of 32 P6.Page 852 of 975 DRAFT- NOT APPROVED Page 3 of 4 Plan Commission Minutes 11/13/19 Ms. Safford stated that she had submitted a draft of proposed changes that have now been addressed with the revised language presented by staff. She added that the work done since August is important, that DAPR is terrific, however, it meets in the afternoon and there is no major time to present public comment and does not have the same opportunities as Plan Commission. Ms. Safford suggested that if there will be two hearings before DAPR and a project review will convert to being similar to a Planned Development review, there should still be a hearing before DAPR then a second one before Plan Commission. Mr. Mangum responded that all requirements for the planned development process would be followed if a project meets those thresholds including recommendations from DAPR and the Plan Commission. Chair Lewis clarified that there is notice built in to that process and would be redundant to put into this section. Ms. Safford then said that adding in the word “notice” for the planned development process would still be helpful. Chair Lewis then closed the public hearing and the Commission began deliberation. Commissioner Isaac provided a brief summary of the Zoning Committee meeting and stated that the changes presented represent a consensus regarding the issues. There was some talk of all municipal uses following all established procedures and the timing of notices could still be added. Chair Lewis added that the size of a proposed project was also discussed. Commissioner Isaac agreed and stated that the Zoning Committee discus sion lead to a general agreement that the City should present larger proposed projects as other developers do for planned developments. The Commission then reviewed the standards for approval of amendments and agreed that with standard 2, language that is added helps protect adjacent properties, in standard 3, additional notice would not have an adverse effect on other properties and that standard 4 would be reviewed for compliance on a case by case basis by staff. Commissioner Isaac made a motion to recommend approval of the text amendment as presented by staff. Commissioner Goddard seconded the motion. Commissioner Isaac proposed an amendment to subsections C(1) and C(2) to add language stating that the City will issue notice of the Design and Project Review Committee meeting at least 15 days prior to the meeting. Commissioner Goddard seconded the motion. A roll call vote was taken on the amendment and the motion passed, 6-0. A roll call vote was then taken on the main motion for the text amendment, as Page 9 of 32 P6.Page 853 of 975 DRAFT- NOT APPROVED Page 4 of 4 Plan Commission Minutes 11/13/19 amended, and the motion passed, 6-0. Ayes: Draper, Dubin, Goddard, Hewko, Isaac, Lewis Nays: Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department Page 10 of 32 P6.Page 854 of 975 Page 11 of 32P6.Page 855 of 975 Evanston Development Cooperative Vision To engage Evanston residents in meaningful, intergenerational, and collaborative societal progress. Mission To construct high- performing, practical ADUs using a locally trained workforce. Values Sensible Housing Job Creation Community Wealth Racial Equity Sustainability Democratic Ownership Page 12 of 32P6.Page 856 of 975 Coach Houses Accessory Dwelling Units (ADUs) Backyard Homes Page 13 of 32P6.Page 857 of 975 Why ADUs Page 14 of 32P6.Page 858 of 975 Community Momentum Oct. 20 90 RSVPs Nov. 6 40 People Page 15 of 32P6.Page 859 of 975 Page 16 of 32P6.Page 860 of 975 Evanston ADU Zoning Today •Allowable in all residential zoning districts •Only behind single-family homes •Need vehicular access •Building height •20’ slanted roof; 14.5’ flat •28’ or ¾ of main house in historic district •Need +1 additional parking space Page 17 of 32P6.Page 861 of 975 Community Feedback 1. Fairness of “Single-Family Only” •2-flat owners that want to build an ADU 2. Hard to Age In-Place with Parking Requirement •Living units on 2nd floor with stairs 3. Construction Complications with Height/Roof •Dormers increase construction costs & void manufacturer warranties Page 18 of 32P6.Page 862 of 975 “I own a 2-flat in Evanston. My family and I live on the first floor. I’m renting out the second floor. I read the article in Evanston Now about EDC looking for Evanston homeowners potentially building coach houses on their property for homeless people. I’m interested in this. We have a portion of land on our property that might be just right for a small coach house for a single person to reside. There is a shed on that land right now, but we don’t use it and don’t need it. I’m looking forward to your reply. Thank you.” Note From a 5th Ward Resident Page 19 of 32P6.Page 863 of 975 “We are at very preliminary family discussions regarding the possibility of constructing a coach house - generated by the article about your company - for my wife and I, and leasing the main house. The rationale for this project would be so that my wife and I can have a smaller residence in Evanston, i.e., downsizing as seniors, and stay here beyond the 36 years so far. Please do keep me posted on changes that occur in Evanston regarding the possibility of constructing a coach house for us.” Note From a 1st Ward Resident *With the ADU parking requirement, these aging homeowners do not have the building lot coverage to build a ground-level, accessible ADU. Page 20 of 32P6.Page 864 of 975 Page 21 of 32P6.Page 865 of 975 Page 22 of 32P6.Page 866 of 975 DRAFT Page 1 of 5 Evanston Zoning Committee of the Plan Commission Minutes j MEETING MINUTES ZONING COMMITTEE OF THE PLAN COMMISSION Wednesday, October 16, 2019 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Terri Dubin, Carol Goddard, Peter Isaac, Colby Lewis Members Absent: Jennifer Draper Other Plan Commission Members Present: none Staff Present: Scott Mangum, Planning and Zoning Manager Meagan Jones, Neighborhood and Land Use Planner Hugh DuBose, Assistant City Attorney Brian George, Assistant City Attorney Presiding Member: Peter Isaac, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM With a quorum present, Chairman Isaac called the meeting to order at 7:02 pm. 2. MINUTES Approval of April 10, 2017 Zoning Committee of the Plan Commission Meeting Minutes: Commissioner Goddard made a motion to approve the minutes. Commissioner Lewis seconded the motion. A voice vote was taken and the minutes were approved, 4 -0. 3. NEW BUSINESS A. TEXT AMENDMENT Municipal Use Exemption 19PLND-0077 A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning, to Section 6-7-4. Municipal Use Exemption, to revise language related to the process and noticing of municipal use exemptions. Ms. Jones provided an overview of the proposed text amendment and the discussion that occurred on the item during the August 28, 2019 Plan Commission meeting. Chair Isaac asked the Commission if the changes should be made to any use being permitted. Page 23 of 32 P6.Page 867 of 975 DRAFT Page 2 of 5 Evanston Zoning Committee of the Plan Commission Minutes Commission Lewis asked if all municipal uses should be a Special Use. Chair Isaac responded that it may not make sense to do so in all areas. Commissioner Dubin added that section B of the proposed amendment addresses this partially though it is somewhat troubling on who determines what is necessary. Chair Isaac pointed out that this section only addresses a building and not the use, using the pumping station as an example. Commissioner Lewis stated tha t a use may be an annoyance such as a facility that emits smells but otherwise meets building requirements and benefits the City. Chair Isaac indicated that, as stated, the exemption would apply to any use anywhere. However, if standards are noncompliant, a variance or Special Use would need to be pursued. Commissioner Lewis asked what the downside would be of having all uses be a Special Use and going through that review process. If a use is not permitted it would have to go through a process. Mr. Mangum clarified that the uses would be considered a government institution and regulated based off of that classification. Chair Isaac stated that the code language states “prior to construction” not “prior to approval of use” and neighbors would just need to have notice that the use is coming and construction is occurring. Commissioner Dubin suggested substituting “use” in place of “construction”. Commissioner Lewis asked why municipal uses should be treated differently. There could be additional vetting done as is done for developers proposing a project. Chair Isaac pointed out that developers already go through an internal process wi thin their organizations then come to the City for review. Commissioner Lewis stated that the additional process would give people an opportunity to provide feedback. Chair Isaac suggested that on the use side, all could be permitted but if in an area wh ere the use is usually not permitted, public notice could be provided. Commissioner Lewis inquired as to what the impetus for the proposed amendment was. Mr. Mangum stated that the pumping station on Church Street was the impetus. There were neighborhood meetings held by the Alderman and a review process through DAPR and City Council, however, there was no mailed or newspaper notice per the current regulations. Chair Isaac stated that the process was not hidden. There are notices in publications, newsletters and ward meetings; however, if you do not use those things you will not have any notice. Page 24 of 32 P6.Page 868 of 975 DRAFT Page 3 of 5 Evanston Zoning Committee of the Plan Commission Minutes Ms. Jones pointed out that typically for government buildings and uses, City Council approves the funding and process for the project early on. Then project detai ls are reviewed. Chair Isaac asked for direction with regards to section A, specifically if the use is not permitted, if notice be required to be sent. Commissioner Lewis stated that the Committee should consider all scenarios that could occur under secti on A. Chair Isaac reiterated that before a building materializes, Council approves it to move forward. All uses are considered to be permitted uses. He then suggested that if not expressly permitted in the underlying zoning, notice should be provided 30 days prior to Council granting that initial approval. Commissioner Lewis inquired about the ability to request a continuance and its purpose asking what benefit is there for an individual and stating that could allow for organizing as additional notice could. Chair Isaac stated that the pumping station went before DAPR out of abundance of caution. Ms. Janet Steidl stated that City uses could be small or very large and asked why not consider requiring 1,000 ft. notice instead of 500 ft. Chair Isaac respond ed that more notice is generally better than less notice. Chair Isaac then stated that section B needs to be rewritten and (a) should read “necessary or desirable”. Commissioner Lewis added that “most beneficial” could also be added. Chair Isaac then suggested that (b) should read that the City should take reasonable steps to minimize adverse impacts. Commissioner Lewis stated that he thinks (b) essentially says the City will “do its best” which could allow more leeway in how it meets that purpose. Mr. DuBose asked the Commission if Sections (a) and (b) are needed. Commissioner Lewis responded that he feels those sections are there to provide for necessary deliberation and show there will be some due diligence done to mitigate impacts. Chair Isaac added that those sections provide some assurance that if the use does not meet underlying zoning requirements that discussion will take place. Mr. DuBose emphasized that he is trying to define where the line is if more leeway is provided. Chair Isaac stated that it is good to have a framework and reasonable accommodation. Discussion followed regarding Section C and why a project would only go to DAPR if it was otherwise large enough to go to Plan Commission as a planned development. Commissioner Lewis asked if a use or building is violating underlying zoning; why not send it to the Zoning Board of Appeals (ZBA)? It could go there or Plan Commission. Mr. Mangum clarified what items go to ZBA and Plan Commission as well as when City Council approval is required for those items. Page 25 of 32 P6.Page 869 of 975 DRAFT Page 4 of 5 Evanston Zoning Committee of the Plan Commission Minutes Chair Isaac proposed to remove the first section of C. Discussion followed regarding which Board, Commission or Committee to include in the review process and how public participation is handled. Ms. Jones clarified that DAPR is essenti ally an open staff meeting and is an open meeting. She added that there are a number of people who feel they are better able to voice their opinions on a project prior to it reaching City Council. Ms. Steidl asked how mitigation of impacts is determined. She added that municipal projects should go through the same process as regular projects to ensure that review. Commissioner Lewis stated that certain issues are codified. Plan Commission provides a bit of a check in the review process but language would need to be added relating to ZBA review. Mr. DuBose confirmed that the ZBA rules would need to be changed if municipal uses were to be reviewed. Chair Isaac stated that the municipal use exemption is useful and should exist then inquired what form it should take. Mr. Mangum asked if the Committee felt that large projects should be reviewed as planned developments. Commissioner Lewis responded that they should. There is a need to have municipal uses exist so the exemption is still ok but the planned development thresholds should be matched to trigger that review. Chair Isaac stated that the public wins with layers of public review, open forums and publications. Ms. Steidl suggested looking at the other municipalities mentioned for guidance and not reinvent the wheel. Uses should also be defined. Commissioner Lewis stated that specific uses could be defined to determine what kicks in the additional review. Discussion then centered on altering section A and if too much alteration would in essence removes the municipal use exemption. Mr. Mangum provided an overview of Code Section 6 -7-3 Exemption of Nonessential Public Services and a brief discussion followed regarding the Church Street Pumping Station and water being under the City of Evanston jurisdiction. Commissioner Goddard suggested changing municipal uses to a special use. This could help where the use is prohibited but may create issues where the use is permitted by right. The Committee then discussed where to amend language in the proposal. Specifically the Committee stated that 1) language regarding planned development thresholds should be added to Section A, 2) sections B and C be switched and a section regarding Page 26 of 32 P6.Page 870 of 975 DRAFT Page 5 of 5 Evanston Zoning Committee of the Plan Commission Minutes notice be added, 3) in Section C, should Council approval be needed that a project does not need to go through the variation process. Commissioner Lewis suggested having a scale to determine when a project such as Robert Crown Center or a new Civic Center should go through an additional review process. Mr. Mangum clarified that planned development thresholds are dependent on the zoning district and that the Crown Center went through ZBA and City Council review process due to a parking variation. Commissioner Lewis motioned to recommend the amendment with revised wording included in the Committee’s talking points. Commissioner Goddard seconded the motion. A roll call vote was taken and the Committee voted unanimously, 4-0, to recommend approval of the proposed amendment Ayes: Dubin, Goddard, Isaac, Lewis Nays: 4. ADJOURNMENT Commissioner Lewis made a motion for adjournment and Commissioner Dubin seconded the motion. With all commissioners in favor, the meeting was adjourned at 8:37 p.m. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department Page 27 of 32 P6.Page 871 of 975 APPROVED Page 1 of 5 Plan Commission Minutes 8/28/19 MEETING MINUTES PLAN COMMISSION Wednesday, August 28, 2019 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Colby Lewis (Chair), Peter Isaac (Vice-Chair), Terri Dubin, John Hewko, Jane Sloss Members Absent: Jennifer Draper, Carol Goddard, George Halik, Andrew Pigozzi Staff Present: Scott Mangum, Planning and Zoning Manager Meagan Jones, Neighborhood and Land Use Planner Hugh DuBose, Assistant City Attorney Presiding Member: Chairman Lewis 1. CALL TO ORDER / DECLARATION OF QUORUM Chair Lewis called the meeting to order at 7:13 P.M. 2. APPROVAL OF MEETING MINUTES: August 7, 2019 Commissioner Dubin then made a motion to approve the minutes, seconded by Commissioner Isaac. The Commission voted, 4-0, with one abstention to approve the minutes of August 7, 2019. 3. OLD BUSINESS A. Text Amendment Special Events in the U2 District 19PLND-0032 A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning, to Section 6-15-7-2 of the Zoning Ordinance, to revise permitted uses of the U2 University Athletic Facilities District. Chair Lewis stated that though there is a quorum for the meet ing, there is not a quorum for this agenda item due to a new commissioner not being fully up to date on previous hearing information; therefore no action could be taken and the hearing would need to be continued. Commissioner Isaac made a motion to continue this item to the September 11, 2019 Plan Commission meeting. Commissioner Dubin seconded the motion. A Page 28 of 32 P6.Page 872 of 975 APPROVED Page 2 of 5 Plan Commission Minutes 8/28/19 voice vote was taken and the motion passed, 4-0, with one abstention. Ayes: Dubin, Halik, Isaac, Lewis, Sloss Nays: Abstentions: Hewko 4. NEW BUSINESS A. Text Amendment Accessory Recreational Cannabis Use 19PLND-0078 A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning, to create definitions for recreational and medical cannabis related uses, establish any applicable general provisions for such uses, establish any applicable parking requirements for such uses, and amend the permitted and special uses in the Business, Commercial, Downtown, Research Park, Transitional Manufacturing, Industrial, and Special Purpose and Overlay zoning districts. Commissioner Isaac made a motion to continue this item to the September 11, 2019 Plan Commission meeting. Commissioner Dubin seconded the motion. A voice vote was taken and the motion passed, 5-0. Ayes: Dubin, Hewko, Isaac, Lewis, Sloss, Nays: B. Text Amendment Municipal Use Exemption 19PLND-0077 A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning, to Section 6-7-4. Municipal Use Exemption, to revise language related to the process and noticing of municipal use exemptions. Mr. Mangum provided an overview of the proposed text amendment, explaining existing regulations and stating that the impetus for it was a referral from the Planning & Development Committee. Commissioner Isaac stated that there are items in the language that are contradictory and asked if a project is permitted in any district, under what circumstances subsections B or C would be needed. Mr. Mangum responded that sections B and C relate to the new construction of buildings or structures. If there is new construction with a permitted use, it would be noncompliant with underlying district regulations and the proposed procedures would follow with DAPR and City Council review. Commissioner Isaac summarized that it is the difference between use and the actual structure, Mr. Mangum replied that that is the most likely outcome. Commissioner Isaac clarified that a use allowed through Section A can be in any district and would not have to come before the Page 29 of 32 P6.Page 873 of 975 APPROVED Page 3 of 5 Plan Commission Minutes 8/28/19 Plan Commission, however in B, if City purchased an existing building to put in a new use, would the City need to seek approval at that point. Mr. Mangum stated that it would not unless there is some other change being made to the space that triggers a noncompliance with the code. Commissioner Isaac then asked if, under B where “noncompliance is necessary” is there a situation where it may not be necessary but instead be favorable to the City. It seems the “necessary” standard is too high. Also, with regards to the wording referencing minimizing impact to surrounding properties, impact is minimized from what? Mr. Mangum responded that it depends on what the potential impact is; there could be some design treatment provided to mitigate it. He then added that the sections referenced are currently within the Zoning Code but could also be amended. Chair Lewis clarified that there is no substantial difference between the existing code language and the proposed subsection A. Mr. Mangum responded that is correct. The current language could be read as unclear as to whether Council approval is required for the first instance of a particular proposed use. Commissioner Sloss inquired if there was a circumstance that brought this text amendment about. Mr. Mangum replied that the water pump station constructed on McDaniel Avenue and Church Street lead to a closer look at noticing requirements due to it not having the same requirements as other non-municipal projects Chair Lewis asked if there is any affected scale for this, for example, if the building is 20,000 square feet would it go through a planned development process or would i t be by right. Mr. Mangum stated that the intent was not to change regulations regarding that. Chair Lewis stated that the existing regulations permit for large buildings to be built without going through a planned development process. Mr. Mangum responded that the use would otherwise be a special use, if the use does not require a special use then a planned development would not be necessary. There is some interpretation there. He then gave an example of the Robert Crown Center which went before the Zoning Board of Appeals. Chair Lewis opened the hearing to questions from the public. Hearing none he then opened the hearing to public testimony. One person, Janet Steidl, spoke on behalf of Joan Safford who supports the proposed amendment but expressed that i t should be stronger, requiring a 1,000 foot distance requirement for municipal uses and should also be reviewed by the Plan Commission since it permits questions and testimony from the public. It also meets at a time that is more accessible to members of the public. Chair Lewis closed the public hearing and the Commission began deliberation. Commissioner Isaac stated that he believes Chair Lewis’s questions and Ms. Safford’s suggestions are well taken. He added that proposed subsection C could be made much Page 30 of 32 P6.Page 874 of 975 APPROVED Page 4 of 5 Plan Commission Minutes 8/28/19 simpler by requiring the City to follow the same process as any other proposed project. If the proposed use goes outside the bounds of a zoning district it should go through the same process. Commissioner Sloss asked if there were any other municipalities that were researched for this particular item. Mr. Mangum stated that he does not believe so but that during the Planning & Development Committee meeting, Ms. Safford referenced several other communities that have some kind of procedure. Chair Lewis stated that the Commission can move to approve the proposed amendment, to ask for a modification to the proposal, reject the proposal or refer to the Zoning Committee as the change is substantial enough to warrant additional discussion. Mr. DuBose confirmed that referral was an option. The Commission reviewed the standards for approval of text a mendments. There was discussion that the proposed amendment meets the spirit of the first standard of meeting the goals of the Comprehensive Plan but may not go far enough in enforcing those standards. There was some disagreement on the second standard of compatibility with surrounding developments and whether or not it applied to the proposed amendment and if it does there is potential for it not to depending on the project. The final two standards were seen as project specific. Commissioner Isaac made a motion to refer this item to the Zoning Committee for further review and discussion with respect to strengthening the noticing requirements as it relates to the scale of variance of the development proposed by the City. Commissioner Sloss seconded the motion. A roll call vote was taken and the motion passed, 5-0. Ayes: Dubin, Hewko, Isaac, Lewis, Sloss Nays: 4. PUBLIC COMMENT There was no public comment. 5. ADJOURNMENT Commissioner Isaac made a motion to adjourn the meeting. Commissioner Dubin seconded the motion. A voice vote was taken and the motion was approved by voice vote 5 -0. The meeting was adjourned at 7:55 pm. Respectfully Submitted, Meagan Jones Page 31 of 32 P6.Page 875 of 975 APPROVED Page 5 of 5 Plan Commission Minutes 8/28/19 Neighborhood and Land Use Planner Community Development Department Page 32 of 32 P6.Page 876 of 975 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Cade Sterling, Planner I CC: Johanna Leonard, Community Development Director; Melissa Klotz, Zoning Administrator Subject: Ordinance 158-O-19 Application for Major Zoning Relief to locate required parking more than 1000’ from a Multifamily Residence at 1570 Oak Ave. in the R6 General Residential District Date: December 9, 2019 Recommended Action: Staff and the Zoning Board of Appeals recommend adoption of Ordinance 158-O-19 granting major zoning relief to lease 57 required off-street parking spaces more than 1,000 feet from the subject property (multifamily residence at 1570 Oak Ave.), in the R6 General Residential District.The applicant has complied with all zoning requirements, and meets all of the Standards for Major Variations for this district. Council Action: For Action Summary: 1570 Oak Avenue is located within the R6 General Residential District on the west side of Oak Avenue, mid-block between Davis Street to the north and Grove Street to the south. The extant building is an, eight-story, circa 1920s gothic revival mid-rise apartment building. The lot is served by an alley to the west. Due to the lot's extant floor area ratio, no opportunity exists to provide off-street parking on-site. The subject property’s required off -street parking, 57 spaces, is currently located to the southwest on a large surface parking lot at 1555 Ridge Avenue. 1555 Ridge Avenue contains approximately 100 open surface parking spaces. Of those, 33 are leased by residents of 1570 Oak. The remaining spaces are leased by Post Office employees, the Margarita Inn, and various smaller businesses and individuals. The spaces are currently rented below market rate. The property owner of 1555 Ridge Avenue is currently in the beginning stage of proposing a residential development on the property, and is therefore planning to end all parking agreements. P7.Page 877 of 975 Oak Ridge Property Evanston LLC, proposes relocating its required 57 off -street parking spaces for the multifamily residential building at 1570 Oak Avenue, to the Maple Avenue Garage at 1800 Maple Avenue under a long-term lease with the City. The Maple Avenue Garage is located approximately 1200 feet from 1570 Oak Avenue, as measured from the closest property lines. Parking Services has confirmed the requested spaces are available for long-term lease. Due to the existing lot’s floor area ratio, and age of improvements, no opportunity to provide on-site parking exists. Relocating the subject property’s required off- street parking spaces from 1555 Ridge to the Maple Avenue Garage will facilitate a transfer of ownership and ultimate development of an underutilized, large surface parking lot proximate to public transportation and the downtown core. The market value for the land, low parking demand, and costs associated with maintaining the surface parking lot compel a higher use for the location and a public benefit will be derived. City staff is aware of one objection to the proposal (attached). The objection notes the extended distance to parking will be difficult for mobility-impaired individuals, and the parking rate at the Maple Avenue Garage is a higher cost than what the current parking at 1555 Ridge Avenue is leased at. The applicant has committed to working with any mobility - impaired individuals at 1570 Oak Avenue to find nearby parking if that situation arises, and has also committed to paying the City parking garage lease rate (approximately $110) while only passing on the cost of the current parking rate (approximately $25 -$40) to the tenants who currently rent parking at 1555 Ridge Avenue. Staff is not aware of any other objections to the proposal. Section 6-16-2-6 of the Zoning Ordinance includes requirements for Accessible Parking spaces depending on the number of total parking spaces in a parking lot. If the Major Variation requested is granted, there will no longer be required parking for the building at 1570 Oak Avenue within the parking lot at 1555 Ridge Avenue, and therefore no accessible spaces for 1570 Oak Avenue would be required within the parking lot. The Maple Avenue Garage does include ADA parking spaces, although at a greater distance from the subject property. Comprehensive Plan Objectives from the Evanston Comprehensive General Plan that apply to this application include: Objective: Maintain and enhance property values and positive perceptions of housing in Evanston. Policy: Encourage both new housing construction and th e conversion of underutilized non-residential buildings to housing in order to increase housing variety and to enhance the property tax base. Objective: Ensure continued high levels of mass transit service throughout Evanston. Policy: Promote higher-density residential and mixed-use development in close proximity to transit nodes in order to support non-automobile dependent lifestyles. Page 2 of 13 P7.Page 878 of 975 Legislative History: October 15, 2019: The ZBA recommended unanimous approval of the major zoning relief. ZBA Packet - October 15, 2019 Attachments: 158-O-19 Granting Major Variation 1570 Oak Ave Parking ZBA Draft Meeting Minutes Excerpt - October 15, 2019 ZBA Findings of Fact - 1570 Oak Ave Resident Letter submitted after ZBA packet Page 3 of 13 P7.Page 879 of 975 11/11/2019 158-O-19 AN ORDINANCE Granting Major Variation at 1570 Oak Avenue WHEREAS, Oak Ridge Property Evanston LLC, (the “Applicant”), owner of the property commonly known as 1570 Oak Avenue (the “Subject Property”), located within the R6 General Residential Zoning District and legally described in Exhibit A, attached hereto and incorporated herein by reference, submitted an application seeking approval of a Major Variation from Subsection 6-16-2-1(B)(2) of the Evanston City Code of 2012, as amended (“the Zoning Code”), permitting the lease of fifty-seven (57) required off-street parking spaces in a lot more than one thousand (1,000) feet from the Subject Property; and WHEREAS, the Applicant requests the following Major Variation related to the Subject Property: (1) To lease fifty-seven (57) required off-street parking spaces in a lot more than one thousand (1,000) feet from the Subject Property where the lease of parking spaces from the City more than one thousand (1,000) feet from the lot requ iring said parking is not permitted pursuant to Zoning Code Subsection 6-16-2-1(B)(2). WHEREAS, on October 15, 2019, the Zoning Board of Appeals (“ZBA”), pursuant to proper notice, held public hearings in case no. 19ZMJV-0081 to consider the application, received testimony, and made written records and findings that the application met the standards for Major Variations set forth in Subsection 6-3-8-12(E) of the Zoning Code and recommended City Council approval thereof; and Page 4 of 13 P7.Page 880 of 975 158-O-19 ~2~ WHEREAS, at its meeting on November 25, 2019, the Planning and Development (“P&D”) Committee of the City Council considered the ZBA’s recommendation and recommended City Council approve the Major Variation, as requested; and WHEREAS, at its meeting on December 9, 2019, the City Council considered and adopted the recommendation of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby adopts the P&D Committee’s records, findings, and recommendations, and hereby approves, pursuant to Subsection 6-3-8-10(D) of the Zoning Ordinance, the Major Variations on the Subject Property applied for in case no. 19ZMJV-0081 and described hereinabove. SECTION 3: The Major Variation approved hereby is as follows: (A) To permit the lease fifty-seven (57) required off-street parking spaces in a lot more than one thousand (1,000) feet from the Subject Property where the lease of parking spaces from the City more than one thousand (1,000) feet from the lot requiring said parking is not permitted pursuant to Zoning Code Subsection 6 -16- 2-1(B)(2). SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Major Variations granted hereby, violation of any of which shall constitute grounds for penalties or revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with all applicable legislation, with the Page 5 of 13 P7.Page 881 of 975 158-O-19 ~3~ testimony and representations of the Applicant to the ZBA, the P&D Committee, and the City Council, and the approved plans and documents on file in this case. (B) Recordation: The Applicant shall, at its cost, record a certified copy of this ordinance, including all Exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 6: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Page 6 of 13 P7.Page 882 of 975 158-O-19 ~4~ Introduced:_________________, 2019 Adopted:___________________, 2019 Approved: __________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Michelle L. Masoncup, Corporation Counsel Page 7 of 13 P7.Page 883 of 975 158-O-19 ~5~ EXHIBIT A Legal Description The North 66 2/3 feet of Lot 4 in Block 61 in Evanston in Section 18, Township 41 North, Range 14 East of the Third Principal Meridian, in Cook County, Illinois. PIN: 11-18-308-008-0000 Commonly Known As: 1570 Oak Avenue, Evanston, Illinois. Page 8 of 13 P7.Page 884 of 975 Page 1 of 2 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES EXCERPT ZONING BOARD OF APPEALS Tuesday, October 15, 2019 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Lisa Dziekan, Myrna Arevalo, Violetta Cullen, Jill Zordan Members Absent: Kiril Mirintchev, Scott Gingold, Mary McAuley Staff Present: Melissa Klotz Presiding Member: Violetta Cullen _____________________________________________________________________ 1570 Oak Ave./1555 Ridge Ave. 19ZMJV-0081 Oak Ridge Property Evanston LLC, property owner, applies for major zoning relief to lease 57 required off-street parking spaces in a lot more than 1,000 feet from the subject property, in the R6 General Residential District (Zoning Code Section 6-16-2-1. B.2). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Al Belmonte, applicant, explained the proposal: Parking lot was sold along with 1557 Ridge building from NU decades ago and has been held in common ownership ever since. 57 parking spaces will be leased in the Maple Ave. parking garage instead. 32 residents of 1570 Oak use the parking spaces and pay $25 -40 per month. 34 spaces are used by others in the neighborhood such as Margarita Inn, postal service, etc. but is not required parking for those users. The parking leases barely pay the taxes on the property. The applicant was approached by a developer, unsolicited, to purchase the property. Chair Cullen noted a letter submitted from a resident of 1570 Oak states she is mobility impaired and the Maple parking garage is too far away and too costly compared to the parking at 1555 Ridge. The applicant stated he has not been approached by any tenants so he is unaware of that, but that if the variation is not granted, the cost of parking on the lot will significantly increase. For current residents that pay the $25-40 for their parking space, that price will be honored by the property owner when parking shifts into the Maple garage. Parking leases are month to month because many choose to rent parking only during winter months. Ms. Klotz noted a proposal for a new building at 1555 Ridge has been submitted to City staff that includes preliminary plans for a multifamily residential building with a zoning analysis review, but nothing further has been submitted. Page 9 of 13 P7.Page 885 of 975 Page 2 of 2 Zoning Board of Appeals ZBA Members stated their support of the proposal. Chair Cullen noted the makeup of tenants at 1570 Oak may change once parking is not available next door, and is unsure of how to address mobility impaired tenants. Standards: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes Ms. Dziekan motioned to recommend approval of the proposal, seconded by Ms, Arevalo, and unanimously approved. Page 10 of 13 P7.Page 886 of 975 F I N D I N G S FOR STANDARDS OF V A R I A T I O N S In the case of After conducting a public hearing on October 15, 2019, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variances specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; ___X___Met ______Not Met 4-0 (B) The requested variation is in keeping with the intent of the zoning ordinance; ___X___Met ______Not Met 4-0 (C) The alleged hardship or practical difficulty is peculiar to the property; ___X___Met ______Not Met 4-0 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; ___X___Met ______Not Met 4-0 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; or there is a public benefit; ___X___Met ______Not Met 4-0 Case Number: 19ZMJV-0081 Address or Location: 1570 Oak Ave. Applicant: Oak Ridge Property Evanston LLC, property owner Proposed Zoning Relief: Lease 57 required off-street parking spaces more than 1,000 feet from the subject property Page 11 of 13 P7.Page 887 of 975 (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; ___X___Met _____Not Met 4-0 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; ___X___Met ______Not Met 4-0 and, based upon these findings, and upon a vote of __4__ in favor & __0__ against recommends to the City Council ___X___ approval _______ denial Attending: Vote: Aye No __X__ Violetta Cullen _X__ ____ __X__ Jill Zordan _X__ ____ __X__ Lisa Dziekan _X__ ____ _____ Kiril Mirintchev ____ ____ _____ Scott Gingold ____ ____ __X__ Myrna Arevalo _X__ ____ _____ Mary McAuley ____ ____ Page 12 of 13 P7.Page 888 of 975 Snmaoa0_._.<onm<>zm._.Ozz_m__.Pa_u:_u_.n0on.=nmn_8..Q3~m>BmmanmE as Omx>$:m$mama><m<mnmnom m<mKm~nO5._sm=mmmEOE A3_._o?®n:<oE<mnm8n.o..mv 4|!“ _usE“_u..__u=ooownnnmnawon2:Nw>Bmmmnm.6”$3Omx ><m:mamEmma><m <m:mnom. Bmmmmaw <E<mA<_a<m.am_m»@m3m__.no3v 2.0:.On.3.83 m".2:_u_<_ Ho“3x_o.~@n=<o.m<mnm8n.oB_q_.mE@n=<o..m<mnm_on.o..m I.z_m__mmmmnn_Um<on__ Son."cmm_u_m8Smxm2.5NP»33.88_.no_.3<<9:<<mn_mq88n2m_d3<no3_.nm_.:Ammm$.95 m:u3_:mn_on Q3 8.. _.mnm<<maoonmEm..m=on..u_mmmmoonmnn~mnm.a~on.n_mm_.nm__. saga <E<m Ill!_uo_.<<mamaBmmmmcm.I.I.x 30::<E<mA<E<m.wm_wa®n3m__.oo3v Um.m_mcn.wot8.No.8m»mam_u_<_ m.§.8n35.5Ooqnamnn8..2:Nm>Bmmanm_.m_asOmxEanmmmxamm><m<m:mnom ._.o”Av UmmaUm<on._ m3_._nmu_m8msmna=._ma_._E_oSmmznmon93.cc"«macaw.Em.<o:nonm?mq3<a.._a=noonnamn...mnma_noEm asomx><m:mmmxamm><mn:ma8am:<._ mamEnmn._.<.num.5%a..oam:<.mnaonm2=63m_nSmmonm _nnomm8__<m._._m_.m_mumomcmm23m mmo_.amU_mon A8 amine_o._oom$aa8x.nnm.m8.mna<<.2:mmm<mnnmmmon=5a_.oam:<.xaoomnnmonm=mam_.x_nm8=6 _sma_m><mn.._m 93%Soca_..m<m23am._.=nmn~m_nonmmncmnnmmu 343¢_sma_m><mn:mmmqmnm_mm_3om.mn3.35:8<<m_xmSm<.._.....m.no_.mmmmaa_m.mnom<<o_.__aa_mmn<mn.mum_.mmEmn_m 5:0m_.mHo2.3339._.:.mSoc?..:::m_._nnon<mn.mnom3mn._acnnmmx:m_.nm<<mm=._m_.oona=.onm.mna=_m.53..Em. 3m<amm:E.mn.8<<m_Enm_onnm..E?mnnmmumczmmnEmamqanmumammmmnaEm...a_mnmon_.mmEmnnm <<_..__mmgSm mm3m 23¢aminomEco:36:2com..2amino. 3>mmoamonmno.3.Emnow.onaminom.EmmmammmT38._ma6:_u:_<m8Bow.qmmamn?2:0 _.<mm.in _onm._on.=_m:58Em:3.8Smnow.2aminemaSmocndn.onm._.mm~amino_o..<<:__monm 3m<macmEm.Ema _ma_mn2 3 =3a:u__naminem<m__mc_m_a_mmmmno.mEm.Smmamm._n.3223mac.gnu8%><mn:£commno.m__o<<3.amine _onmmn Em:n.:o..=.m<<_._.n_..Bmxmm:_noon<mn_mn_.2amamn?8:mmSmaca__naminemao?oc?am Em u....a_8.._.:m«:3. a3x_3m.m8Omx><mncmAOS<mmama.nmm<m_.<__3:maaminomao?233<0:am:am}_onum_.Em:m:95.<<:=m.:m_.m_ma:_u=namzanum<m__mu_mm35EonxmmEm<.in<<oc_ama.aommmn_nnon<mn_mnnm8 EommSno :m<m_=n:ma .noc__=<. ZmncmmnEmNm>8a_mmmmnonmamaEmnmmum33o....__=<_3am:mqamamn?<<_..Omam_n nmma2 maoamzm3.58_onm.man_omm83m:_.mmEmnnm. _u_mmmm8:32:_.mnm.a.2Euooaamnr ._.:mnxm <a§ :=um.:_._._m_uoou_w.no:<3m__>:o...xn?mmowua,~mw<_ms?o&.mmma:nm__mum:==_Eu=:mma.1u>_mtmmamomuouma?am?nana.33».E§_.E8_.m§Page 13 of 13P7.Page 889 of 975 Memorandum To: Honorable Mayor and Members of the City Council From: Paul Zalmezak, Economic Development Manager CC: Johanna Leonard, Community Development Director Subject: Resolution 130-R-19, Authorizing Authorizing the City Manager to Negotiate and Execute a Service Provider Agreement for Downtown Special Service Area #9 (successor to SSA #4) Date: December 9, 2019 Recommended Action: The Economic Development Committee and staff recommend City Council adoption of Resolution 130-R-19, Authorizing the City Manager to Negotiate and Execute a Service Provider Agreement with SSA #9. Council Action: For Action Summary: Staff and the Economic Development Committee recommends formalizing a professional services agreement with EvMark (dba Downtown Evanston) for services provided by Special Service Area #9 (successor to SSA #4) for the five year period 2020 -2024. This agreement, attached, is intended to standardize the City's agreements with special service area service providers. The Main Dempster Mile (SSA #6) is operating under the agreement. Central Street SSA's, if approved, will also operate under the agreement. Background: SSA #9 is proposed for the purpose of providing a source of funds for business district activities that are proposed to include within the SSA boundaries, but are not limited to landscaping, installation of holiday decorations, public-way aesthetic improvements, wayfinding signage, and advertising and marketing of the business district. All the described services are unique and in addition to services generally provided by the City. The ordinance establishes the geographic boundaries, duration, and tax cap for the Special Service Area (SSA). SSA #9 will remain in place for fifteen years from the date of its adoption. The proposed tax levy for the Special Service Area is an amount not to exceed a rate of .2460% of the equalized assessed value of the property within the proposed Special Service Area and the ED1.Page 890 of 975 tax will be levied for indefinite period of time from and after the date of the ordinance establishing the Special Service Area. These taxes shall be in addition to all other taxes permitted by law and shall be levied pursuant to the provisio ns of the Property Tax Code (35 ILCS 200/1-1 et seq). Because SSA taxes are collected by the City through property tax billing, Downtown Evanston will invoice the City twice annually, after winter and summer tax collections. Downtown Evanston proposes to levy at the 0.1770% rate in order to collect the $592,666. Downtown Evanston’s proposed budget for 2020 is $630,666 (the levy + NU contribution + additional income). Northwestern University contributes a payment in lieu to Downtown Evanston for the 1800 Maple office building after it was taken off the tax rolls. Downtown Evanston also sells sponsorship opportunities for their events, co-op ad buy opportunities to our businesses and tickets to Oktoberfest. Downtown Evanston has the ability to request an annual levy up to the maximum rate specified in the ordinance (.2460%) establishing the Special Service Area for the cost of services described above as said services become necessary and are provided by the City. If Downtown Evanston were to levy at the maximum rate of .2460%, it would generate an estimated $823,705 (based on current EAV) annually. In addition, Downtown Evanston is requesting that the City contribute $50,000 from the Economic Development / General Fund toward its $180,000 maintenance contract for 2020. The City reimburses Downtown Evanston, on a quarterly basis, for supplemental/additional maintenance services provided by Downtown Evanston’s contractor Brightview. The supplemental contribution provides daily trash removal, sidewalk sweeping, and landscaping resulting from heavy usage from visitors, daytime office workers, and students. Legislative History: Economic Development Committee on October 23, 2019 unanimously approved (7 -0) a recommendation to City Council to approve funding of $50,000 for 2020. A Public Hearing was held on November 25, 2019 for the termination of SSA #4 and its reesta blishment as SSA #9 allowing for a 15 year extension of the Downtown Evanson SSA services. Attachments: Resolution 130-R-19 Downtown SSA No 9 Resolution 130-R-19 Exhibit 1 Downtown Evanston SSA 9 Page 2 of 42 ED1.Page 891 of 975 11/20/2019 130-R-19 A RESOLUTION Authorizing the City Manager to Negotiate and Execute a Service Provider Agreement for Downtown Special Service Area 9 NOW, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Manager is hereby authorized and directed to sign, and the City Clerk is hereby authorized and directed to attest on be half of the City of Evanston, a Service Provider Agreement (“Agreement”) with a not-for-profit corporation to administer this agreement in substantially the form attached hereto as Exhibit A and hereby made a part hereof, and such other supporting documents, if any, as may be necessary to carry out and comply with the provisions of the Agreement for Special Service Area 9. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional terms and conditions on the Agreement that may be determined to be in the best interest of the City and in a form acceptable to the Corporation Counsel. SECTION 3: Resolution 130-R-19 shall be in full force and effect from and after its passage and approval in the manner provided by law. Page 3 of 42 ED1.Page 892 of 975 130-R-19 ~2~ ______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2019 Approved as to form: ______________________________ Michelle L. Masoncup, Corporation Counsel Page 4 of 42 ED1.Page 893 of 975 130-R-19 ~3~ Page 5 of 42 ED1.Page 894 of 975 130-R-19 ~4~ EXHIBIT A Service Provider Agreement Page 6 of 42 ED1.Page 895 of 975 1 Agreement for Special Service Area 9 between the City of Evanston and EvMark (dba Downtown Evanston) Effective January 1, 2020 through December 31, 2024 Page 7 of 42 ED1.Page 896 of 975 2 Contents SERVICE PROVIDER AGREEMENT .............................................................................................. 4 RECITALS ............................................................................................................................................ 4 ARTICLE 1 INCORPORATION OF RECITALS ......................................................................... 4 ARTICLE 2 DEFINITIONS ............................................................................................................. 4 ARTICLE 3 DUTIES AND RESPONSIBILITIES OF CONTRACTOR .................................... 6 3.01 Scope of Services ............................................................................................................. 6 3.02 Standard of Performance .............................................................................................. 6 3.03 Support Staff ..................................................................................................................... 7 3.04 Nondiscrimination .......................................................................................................... 7 3.05 Insurance .......................................................................................................................... 8 3.06 Indemnification................................................................................................................ 9 3.07 Records and Audits .................................................................................................... 10 3.08 Subcontracts and Assignments ............................................................................... 12 3.09 License, Permits and Safety Considerations ......................................................... 12 3.10 Performance Bond ....................................................................................................... 13 ARTICLE 4 TERM OF SERVICES ................................................................................................ 13 ARTICLE 5 PAYMENT ............................................................................................................ 13 5.01 Basis of Payment .......................................................................................................... 13 5.02 Budget for Services ..................................................................................................... 14 5.03 Method of Payment ..................................................................................................... 14 5.04 Funding ........................................................................................................................... 14 5.05 Non-Appropriation ........................................................................................................ 14 ARTICLE 6 SPECIAL CONDITIONS ............................................................................................. 14 6.01 Warranties and Representations .............................................................................. 15 6.02 Economic Disclosure Statement and Affidavit .................................................. 16 6.03 Conflict of Interest ........................................................................................................ 16 6.04 Non-Liability of Public Officials ............................................................................... 17 6.05 Independent Contractor .............................................................................................. 17 6.06 Business Relationships with Elected Officials ..................................................... 17 6.07 Deemed Inclusion ......................................................................................................... 17 6.08 Ethics ............................................................................................................................... 18 ARTICLE 7 EVENTS OF DEFAULT, REMEDIES, TERMINATION, RIGHT TO OFFSET, SUSPENSION .................................................................................................................................... 18 7.01 Events of Default Defined ........................................................................................... 18 Page 8 of 42 ED1.Page 897 of 975 3 7.02 Remedies ....................................................................................................................... 19 7.03 Suspension ................................................................................................................... 20 7.04 Early Termination .......................................................................................................... 20 ARTICLE 8 GENERAL CONDITIONS ........................................................................................... 20 8.01 Entire Agreement .......................................................................................................... 20 8.02 Counterparts ................................................................................................................... 20 8.03 Amendments .................................................................................................................. 21 8.04 Compliance with All Laws .......................................................................................... 21 8.05 Compliance with ADA and Other Accessibility Laws ......................................... 21 8.06 Assigns............................................................................................................................ 21 8.07 Severability ..................................................................................................................... 22 8.08 Interpretation ................................................................................................................. 22 8.09 Miscellaneous Provisions .......................................................................................... 22 8.10 Contractor Affidavit...................................................................................................... 22 8.11 Governing Law and Jurisdiction ............................................................................... 23 ARTICLE 9 NOTICES .................................................................................................................... 23 EXHIBIT 1 ........................................................................................................................................... 25 EXHIBIT 2 ........................................................................................................................................... 26 EXHIBIT 3 ........................................................................................................................................... 29 EXHIBIT 4 ........................................................................................................................................... 32 EXHIBIT 5 ........................................................................................................................................... 36 Page 9 of 42 ED1.Page 898 of 975 4 AGREEMENT FOR SPECIAL SERVICE AREA NUMBER 9 This Agreement for Special Service Area Number 9, governing the management of Special Service Area Number 9, is entered into by and between EvMark (dba Downtown Evanston), an Illinois not-for-profit corporation ("Contractor"), and the City of Evanston ("City"), a municipal corporation and home rule unit of local government existing under the Constitution of the State of Illinois. RECITALS WHEREAS, special service areas may be established pursuant to Article VII, §§ 6(1) and 7(6) of the Constitution of the State of Illinois, and pursuant to the provisions of the Special Service Area Tax Law, 35 ILCS 200/27-5 et seq.; and WHEREAS, after petition by stakeholders within the Area (as defined herein below), the City Council of the City of Evanston ("City Council") has established a special service area known and designated as "Special Service Area Number 9" ("Area"), to provide for special services in addition to those services provided generally by the City ("Special Services"). The City Council has further authorized the levy of an annual ad valorem real property tax in the Area sufficient to produce revenues required to provide those Special Services but not to exceed 0.2460% of the equalized assessed value of all properties within the Area ("Service Tax"), all as provided in the Establishment Ordinance (hereinafter defined); and WHEREAS, the stakeholders within the Area voted to establish a board of directors serving on a volunteer basis to manage the use of Service Tax Funds (as defined herein below) and provision of services within the Area; and WHEREAS, the board of directors elected as described above shall manage such use of Service Tax Funds and provision of such services through the Contractor; and WHEREAS, the Contractor and the City therefore desire to enter into this Agreement to provide for the management of both the use of Service Tax Funds and provision of Special Services in the Area and the Contractor is ready, willing and able to enter into this Agreement to manage both such uses to the full satisfaction of the City; NOW, THEREFORE, in consideration of the mutual promises contained in this Agreement, the City and the Contractor agree as follows: ARTICLE 1 INCORPORATION OF RECITALS The recitals set forth above are incorporated by reference as if fully set forth herein. ARTICLE 2 DEFINITIONS Page 10 of 42 ED1.Page 899 of 975 5 The following words and phrases shall have the following meanings for purposes of this Agreement: "Agreement" means this Agreement for Special Service Area Number 9, including all exhibits attached to it and incorporated in it by reference, and all amendments, modifications or revisions made in accordance with its terms. “City Manager" means the City Manager or his/her designee of the City Manager’s Office or a duly authorized representative of the City Manager. "City Manager’s Office" means the City of Evanston City Manager’s Office. "Construction" means that work of a nature constituting "public works" as defined in 820 ILCS 130/2, such as landscaping and building activities, including but not limited to, physical building improvements, installations and other fixed works, but does not include pre-development work (design and preparation of specifications). "Days" means business days in accordance with the City of Evanston business calendar. "Establishment Ordinance" means Ordinance 161-O-19, enacted by City Council on November 25, 2019, and any subsequent amendments thereto authorizing imposition of the Service Tax and setting forth the Special Services to be provided in the Area. "Security Firm" means a business entity certified by the State of Illinois pursuant to the Private Detective, Private Security, Fingerprint Vendor, and Locksmith Act of 2004, 225 ILCS 447/1 et seq., and whose employees are licensed by the State of Illinois. "Services" means, collectively, the services, duties and responsibilities described in Article 3 and Exhibit 1 (Scope of Services) of this Agreement and any revisions thereof and any and all work necessary to complete them or carry them out fully and to the standard of performance required in this Agreement. "Service Tax Funds" means the amount actually collected pursuant to the Service Tax. "Subcontractor" means any person or entity with whom Contractor contracts to provide any part of the Services, including subcontractors of any tier, suppliers and materialmen, whether or not in privity of contract with the Contractor. "Surplus Funds", also referred to as "Carry-Over Funds", means those Service Tax Funds already collected and disbursed to the Contractor in prior years for the Page 11 of 42 ED1.Page 900 of 975 6 provision of Special Services in the Area which remain unspent, including any interest earned thereon. ARTICLE 3 DUTIES AND RESPONSIBILITIES OF CONTRACTOR 3.01 Scope of Services The Services which the Contractor shall manage during the term of this Agreement include, but are not limited to, those described in this Article 3 and in Exhibit 1 which is attached hereto and incorporated by reference as if fully set forth here. The City Manager reserves the right to require the Contractor to require from any Subcontractor revised services that are within the general scope of services of this Agreement and of the Special Services identified in the Establishment Ordinance subject to the same terms and conditions herein. Revised services are limited to changes or revisions to the line items in the Budget, and do not affect the maximum compensation. The Contractor shall manage the Services in accordance with the standards of performance set forth in Section 3.02. For each subsequent year during the term of this Agreement, if any, a Scope of Services for that year, comprised of services authorized in the Establishment Ordinance, shall be prepared by the City Manager in consultation with the Contractor, and incorporated into this Agreement by written amendment pursuant to Section 8.03 hereof, together with a Budget for that year and any revised insurance requirements which are recommended by the City of Evanston Corporation Counsel, if any, pursuant to its review of the Scope of Services for that year. 3.02 Standard of Performance The Contractor shall oversee that all Services required are managed with that degree of skill, care and diligence normally shown by a contractor responsible for management of services of a scope, purpose and magnitude comparable with the nature of the Services to be managed hereunder. The Contractor shall at all times use every reasonable effort on behalf of its stakeholders and the City to assure timely and satisfactory rendering and completion of its Subcontractors’ Services. The Contractor shall act in the best interests of its stakeholders and the City at all times, consistent with the professional obligations assumed by it in entering into this Agreement. The Contractor shall manage all Services in accordance with the terms and conditions of this Agreement. The Contractor shall furnish efficient business administration and supervision to render and complete the management of Services at reasonable cost. The Contractor shall assure to the best of its knowledge that all Services that require the exercise of professional skills or judgment are accomplished by professionals qualified and competent in the applicable discipline and appropriately licensed, if required by law. Page 12 of 42 ED1.Page 901 of 975 7 Any review, approval, acceptance or payment for any or all of the Services by the City does not relieve the Contractor of its responsibility to require of its Subcontractors the professional and technical accuracy of their Services. This provision in no way limits the City's rights against Contractor or Contractor’s Subcontractors, as may be appropriate, either under this Agreement, at law or in equity. 3.03 Support Staff The Contractor agrees that it shall hire its own qualified support staff member(s) (“Support Staff”) who shall assist with the following types of projects, including but not limited to: managing requests for proposals and bids for SSA services and preparing agendas and packet materials for SSA board meetings. Contractor and City acknowledge that the Support Staff is deemed personnel of the Contractor and not the City during the term of this Agreement. Support Staff shall serve Contractor in support of Contractor’s best interests. 3.04 Nondiscrimination A. Contractor (i) Federal Requirements Contractor must not engage in unlawful employment practices, such as (1) failing or refusing to hire or discharging any individual, or otherwise discriminating against any individual with respect to compensation or the terms, conditions or privileges of the individual's employment, because of the individual's race, color, religion, sex, age, handicap/disability or national origin; or (2) limiting, segregating or classifying Contractor's employees or applicants for employment in any way that would deprive or tend to deprive any individual of employment opportunities or otherwise adversely affect the individual's status as an employee, because of the individual's race, color, religion, sex, age, handicap/disability or national origin. Contractor must comply with, and the procedures Contractor utilizes and the Services Contractor manages and those which its Subcontractors provide under this Agreement must comply with, the Civil Rights Act of 1964, 42 U.S.C. § 2000e et seq. (1981), as amended and the Civil Rights Act of 1991, P.L. 102-166. Attention is called to: Exec. Order No. 11246, 30 Fed. Reg. 12,319 (1965), reprinted in 42 U.S.C. § 2000e note, as amended by Exec. Order No. 11375, 32 Fed. Reg. 14,303 (1967), and by Exec. Order No. 12086, 43 Fed. Reg. 46,501 (1978); Age Discrimination Act, 42 U.S.C. §§ 6101-6106 (1981); Age Discrimination in Employment Act, 29 U.S.C. §§ 621-34; Rehabilitation Act of 1973, 29 U.S.C. §§ 793-794 (1981); Americans with Disabilities Act, 42 U.S.C. §12101 et seq.; 41 C.F.R. Part 60 et seq. (1990); and all other applicable federal statutes, regulations and other laws. Page 13 of 42 ED1.Page 902 of 975 8 (ii) State Requirements Contractor must comply with, and the procedures Contractor utilizes and the Services Contractor manages and those its Subcontractors provide under this Agreement must comply with, the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq.(1990), as amended and any rules and regulations promulgated in accordance with it, including the Equal Employment Opportunity Clause, 44 Ill. Admin. Code § 750 Appendix A. Furthermore, Contractor must comply with the Public Works Employment Discrimination Act, 775 ILCS I 0/0.01 et seq.(1990), as amended, and all other applicable state statues, regulations and other laws. (iii) City Requirements Contractor must comply with, and the procedures Contractor utilizes and the Services Contractor manages and those its Subcontractors provide under this Agreement must comply with the Evanston Human Rights Ordinance, Section 1-20- 1 et seq. of the Municipal Code of the City of Evanston (2012), as amended, and all other applicable City ordinances and rules. B. Subcontractors Contractor must incorporate all of this Section 3.04 by reference in all agreements entered into with any suppliers of materials, furnisher of services, Subcontractors of any tier, and labor organizations that furnish skilled, unskilled and craft union skilled labor, or that may provide any such materials, labor or services in connection with this Agreement. Further, Contractor must furnish and must cause each of its Subcontractor(s) to furnish such reports and information as requested by the federal, state, and local agencies charged with enforcing such laws and regulations. 3.05 Insurance The Contractor shall comply with the insurance provisions attached hereto as Exhibit 2 and incorporated by reference as if fully set forth herein, and such other insurance provisions as may be required in the reasonable judgment of the City of Evanston Corporation Counsel. If the Contractor enters into a subcontract with a Security Firm, such Security Firm shall comply with the insurance provisions attached hereto as Exhibit 3 and incorporated by reference as if fully set forth herein, and such other insurance provisions as may be required in the reasonable judgment of the City of Evanston Corporation Counsel. If the Contractor subcontracts with a Subcontractor other than a Security Firm, such Subcontractor shall comply with the Contractor insurance provisions attached hereto as Exhibit 3. The City of Evanston Corporation Counsel may waive or reduce any of the insurance requirements set forth herein. Page 14 of 42 ED1.Page 903 of 975 9 3.06 Indemnification A. General Provisions On written notice from the City of Losses the City reasonably believes are Losses Arising under this Agreement as defined in this Section 3.06, the Contractor shall defend, indemnify, and hold completely harmless the City Indemnitees from and against such Losses, regardless of whether Contractor challenges the City's belief. The defense, indemnification and hold harmless obligations of the Contractor toward City Indemnitees remain an affirmative obligation of Contractor following the City's notice of Losses the City believes are Losses Arising under this Agreement, unless and until a court of competent jurisdiction finally determines otherwise and all opportunities for appeal have been exhausted or have lapsed. B. Definitions For purposes of this Section 3.06, "City Indemnitees" means, individually and collectively, the City of Evanston, its officials, agents, and employees. "Losses" means, individually and collectively, all kinds of liabilities, losses, suits, claims, damages, judgments, fines, and demands, including all reasonable costs for investigation, reasonable attorneys' fees, court costs, and experts' fees, arising by reason of injury or death of any person, damage to property, patent or copyright infringement caused directly by the Contractor in its performance hereunder. The term “Losses” as used in this Section 3.06 shall expressly not include losses arising out of actions, or lack thereof, of the City or its Indemnitees. "Arising under this Agreement" means (i) arising out of awarding this Agreement, (ii) arising out of the enforcement of this Agreement, including the enforcement of this indemnification provision; (iii) arising out of or in connection with Contractor's performance or non-performance of this Agreement (including the acts or omission of Contractor, its officers, agents, employees, consultants, subcontractors, licensees, or invitees), any breach by any of them of any warranty made under this Agreement, or any failure by any of them to meet any applicable standard of performance under this Agreement; or (iv) any combination of any of the foregoing. C. The Contractor and subcontractor are independent contractors of the City. Neither the Contractor or City, nor any of their respective affiliates, has the authority to bind the other. This Agreement does not create a partnership, joint venture, agency, fiduciary, or employment relationship between the Contractor and City. D. The City has the right, at its option and at its own expense, to participate in the Page 15 of 42 ED1.Page 904 of 975 10 defense of any suit without relieving Contractor of any of its obligations under this indemnity provision. The requirements set forth in this indemnity provision are separate from and not limited by the amount of insurance Contractor is required to obtain under this Agreement or by its bonds pursuant to other provisions in this Agreement. Further, the indemnitees contained in this provision survive the expiration or termination of this Agreement. 3.07 Records and Audits The Contractor shall deliver or cause to be delivered all documents, data, studies, reports, findings or information to the City Manager promptly in accordance with the time limits prescribed herein and if no time limit is specified, then upon reasonable demand therefore, or upon termination or completion of the Services hereunder. The Contractor agrees to adopt such financial controls, including, without limitation, the employment of a fiscal agent approved by the City Manager, as determined by the City Manager in his or her sole discretion and communicated in writing to the Contractor after the date of execution of this Agreement, to ensure that the Contractor is fulfilling the terms of this Agreement. The Contractor shall furnish the City Manager with an annual report, to be provided by the end of the Contractor’s fiscal year, and as may be requested by the City Manager relative to the performance and cost of the Services. The Contractor shall maintain records showing actual time devoted and costs incurred. The Contractor shall keep books, documents, paper, records and accounts in connection with the Services open to inspection, copying, abstracting, transcription, and an independent audit by City employees or agents or third parties, and shall make these records available to the City and any other interested governmental agency at reasonable times during the performance of its Services. In addition, Contractor shall retain them in a safe place and make them available for an independent audit, inspection, copying and abstracting for at least five years after the final payment made in connection with this Agreement. In addition to the records to be stored by Contractor, all records that are possessed by Contractor in its service to the City are public records of the City pursuant to the Illinois Freedom of Information Act (“FOIA”), unless the records are exempt under the Act. FOIA requires that the City produce records in a very short period of time. If the Contractor receives a request from the City to produce records, the Contractor shall do so within seventy-two (72) hours of the notice. THE CONTRACTOR SHALL NOT COMINGLE SERVICE TAX FUNDS WITH FUNDS FROM OTHER SOURCES, and to the extent that the Contractor conducts any business operations separate and apart from the Services hereunder using, for example, personnel, equipment, supplies or facilities also used in connection with this Agreement, then the Contractor shall maintain and make similarly available to the city detailed records Page 16 of 42 ED1.Page 905 of 975 11 supporting the Contractor’s allocation to this Agreement of the costs and expenses attributable to any such shared usages. The Contractor shall provide an annual audited financial statement (a "Third Party Audit") to the City Manager within 120 calendar days after the end of the calendar year, and the system of accounting shall be in accordance with generally accepted accounting principles and practices, consistently applied throughout. If any Third Party Audit shows that Contractor or any of its Subcontractors has overcharged the City in any period, the City will notify Contractor, and Contractor must then promptly reimburse the City for any amounts the City has paid Contractor due to the overcharges. Any failure to comply with the audit requirements of the City Manager shall constitute an event of default under the Agreement. If such event of default is not corrected to the City's satisfaction within the cure period identified by the City, the City may incur costs to conduct any supplementary audit it deems necessary, and Contractor must then promptly reimburse the City for any such costs. No provision in this Agreement granting the City a right of access to records and documents is intended to impair, limit or affect any right of access to such records and documents that the City would have had in the absence of such provisions. The City may in its sole discretion audit the records of Contractor at any time during the term of this Agreement or within five years after the Agreement ends, in connection with the goods, work, or services provided under this Agreement. Each calendar year or partial calendar year is considered an "audited period." If, as a result of such an audit, it is determined that Contractor or any of its Subcontractors has overcharged the City in the audited period, the City will notify Contractor. Contractor must then promptly reimburse the City for any amounts the City has paid Contractor due to the overcharges and also some or all of the cost of the audit, as follows: A. If the audit has revealed overcharges to the City representing less than 5% of the total value, based on the Agreement prices, of the goods, work, or services provided in the audited period, then the Contractor must reimburse the City for 50% of the cost of the audit and 50% of the cost of each subsequent audit that the City conducts; B. If, however, the audit has revealed overcharges to the City representing 5% or more of the total value, based on the Agreement prices, of the goods, work, or services provided in the audited period, then Contractor must reimburse the City for the full cost of the audit and of each subsequent audit. If the City is unable to make a determination regarding overcharges to City as a result of Contractor's not having maintained records as required under this Agreement, Contractor must promptly reimburse the City for some or all of the cost of the audit, as determined in the sole discretion of the City. Failure of Contractor to promptly reimburse the City in accordance with this Section 3.07 is an event of default under Section 7.01 of this Agreement, and Contractor will be liable for all of the City's costs of collection, Page 17 of 42 ED1.Page 906 of 975 12 including any court costs and attorneys' fees. 3.08 Subcontracts and Assignments The Contractor shall not assign, delegate, subcontract or otherwise transfer all or any part of its rights or obligations of management under this Agreement or any part hereof, unless otherwise provided for herein or with the express written consent of the City Manager, provided that the City and Contractor understand and agree that Contractor shall subcontract for provision of Special Services in the Area, and such subcontracts shall not be subject to the City Manager’s consent, written or otherwise if the subcontract amount is in the amount of twenty thousand dollars ($20,000.00) or less. For subcontract and/or single expenditure amounts that exceed twenty thousand dollars ($20,000.00), the Contractor shall submit documentation in support of the subcontract agreement or expenditure approval to the City Manager or his/her designee. The City shall have fifteen (15) business days upon receipt of the supporting documentation to review and approve or deny the subcontract agreement. If the City does not provide the Contractor with its final decision as to a subcontract and/or single expenditure, the subcontract and/or expenditure, respectively, shall be deemed approved by default upon the expiration of fifteen business (15) days. The absence of such provision or written consent shall void the attempted assignment, delegation or transfer and shall be of no effect as to the Services or this Agreement. All subcontracts, all approvals of Subcontractors and any assignment to which the City Manager consents are, regardless of their form, deemed conditioned upon performance by the Subcontractor or assignee in accordance with the terms and conditions of this Agreement. If the Contractor subcontracts for security services, the Subcontractor shall be a Security Firm certified by the State of Illinois and the Security Firm's employees shall be licensed by the State of Illinois. The Contractor, upon entering into any subcontract with a Security Firm, shall furnish the City Manager with a copy of the subcontract for their approval. The City expressly reserves the right to approve all Security Firm subcontracts. 3.09 License, Permits and Safety Considerations A. Licenses and Permits If the Contractor engages in Construction, it is responsible for and, in a timely manner consistent with its obligations hereunder, shall secure and maintain at its expense such permits, licenses, authorizations and approvals as are necessary for it to engage Construction under this Agreement. B. Safety Considerations Page 18 of 42 ED1.Page 907 of 975 13 If the Contractor engages in Construction, it shall at all times exercise reasonable care, shall comply with all applicable provisions of federal, state and local laws to prevent accidents or injuries, and shall take all appropriate precautions to avoid damage to and loss of City property and the property of third parties in connection with the Construction. The Contractor shall erect and properly maintain at all times all necessary safeguards, barriers, flags and lights for the protection of its employees, its Subcontractors' employees, as well as City employees and the public. If the Contractor engages in Construction, Contractor shall report to the City of any damage on, about, under or adjacent to City property or the property of third persons resulting from Contractor’s performance under this Agreement. The Contractor is responsible for any damage to City property and the property of third parties due, in whole or in part, to the Contractor's Construction activities under this Agreement, and the Contractor shall repair such damage to a reasonably acceptable standard. 3.10 Performance Bond If the Contractor engages in Construction work where expenditures exceed $100,000, it shall, not later than the date the Contractor begins such work or executes a subcontract for such work, provide or cause to be provided to the City a performance and payment bond in the amount allocated for the Construction work (but not including the amount allocated for design and preparation of specifications), by a surety or sureties acceptable to the City. The performance bond shall be in a form accepted and approved by the City. If any of the sureties on such bond at any time fail financially, or are deemed to be insufficient security for the penalty of the bond, then the City may, on giving 10 days notice thereof in writing, require the Contractor to furnish a new and additional bond with sureties satisfactory to the City, and, if so required, Contractor must promptly provide such bond. ARTICLE 4 TERM OF SERVICES This Agreement shall take effect as of January 1, 2020 ("Effective Date") and shall continue through December 31, 2024, or until the Agreement is terminated earlier in accordance with its terms. ARTICLE 5 PAYMENT 5.01 Basis of Payment The payment that the Contractor will be paid under this Agreement annually is the amount of Service Tax Funds actually collected for the preceding tax year. Payment shall only be made after the City has received the Service Tax Funds for Special Service Area Number 9. Page 19 of 42 ED1.Page 908 of 975 14 5.02 Budget for Services The Contractor in conjunction with the City Manager must prepare a budget each year for City Council approval no later than September 1st of each year for the entire term of this Agreement, covering all services described in the Scope of Services. The Budget for Services shall be designated as a separate fund for Special Service Area Number 9 within the City of Evanston account. The City shall provide the Contractor with payment prior to April 30th and October 31st of each year based on taxes received on April 1st and October 1st, respectively. Any outstanding service taxes at the end of the fiscal year shall be remitted to Special Service Area Number 9. The City shall adjust the annual tax receipts based on the Cook County tax distribution notices and prior year tax refunds. 5.03 Method of Payment The Contractor shall establish a separate checking account ("Account") in a bank authorized to do business in the State of Illinois that is insured by the Federal Deposit Insurance Corporation. The City shall pay the Contractor via check. 5.04 Funding Payments under this Agreement shall be made from Service Tax Funds in Special Service Area Number 9 Tax Proceed Fund, which is a separate fund maintained by the City within the City of Evanston account, and are subject to the availability of funds therein. 5.05 Non-Appropriation In the event that no funds or insufficient funds are appropriated and budgeted in any City fiscal period for payments to be made under this Agreement, then the City will notify the Contractor of such occurrence. The City shall have the option to terminate this Agreement, provided that it complies with Section 7.05: Early Termination. No payments shall be made or due to the Contractor under this Agreement beyond those amounts appropriated and budgeted by the City to fund payments hereunder. City bears the sole risk of loss for payments made to the Contractor for which Service Tax Funds are later discovered to be insufficient, provided that prior to the commencement of the Contractor’s fiscal year, the Contractor shall contact the City Manager to receive the City’s confirmation that sufficient funds are expected for that fiscal year. If there are changes regarding the sufficiency of funds, the City shall notify the Contractor of such funds. The Contractor shall then take reasonable steps to respond accordingly. ARTICLE 6 SPECIAL CONDITIONS Page 20 of 42 ED1.Page 909 of 975 15 6.01 Warranties and Representations In connection with the execution of this Agreement, the Contractor warrants and represents: A. That it is not financially insolvent; that to the best of its knowledge, it and each of its employees and agents are competent to perform the Services required; that it has no reason to believe that any Subcontractor is financially insolvent; that it is legally authorized to execute and perform or cause to be performed this Agreement under the terms and conditions stated herein; and B. That it shall not knowingly use the services of any ineligible or incompetent Subcontractor for any purpose in the performance of the Services; and C. That it and, to the best of its knowledge, its Subcontractors, if any, are not in default at the time of the execution of this Agreement, or deemed by the City Manager to have, within five years immediately preceding the date of this Agreement, been found to be in default on any contract awarded by the City; and D. That it and, to the best of its knowledge, its Subcontractors, if any, are not in violation of the provisions of Title 1, Chapter 12, “Fair Employment Practices,” of the Municipal Code of the City of Evanston, 720 ILCS 5/33E- l et seq. of the Criminal Code of 1961, and 65 ILCS 5111-42.1-1 of the Illinois Municipal Code; and E. That, except only for those representations, statements or promises expressly contained in this Agreement and any exhibits attached hereto, no representation, statement or promise, oral or written, or of any kind whatsoever, by the City, its officials, agents or employees, has induced the Contractor to enter into this Agreement; and F. That the Contractor understands and agrees that any certification, affidavit or acknowledgment made under oath in connection with this Agreement is made under penalty of perjury and, if false, is also cause for termination for default. G. That neither Contractor nor, to the best of its knowledge, an Affiliate of Contractor (as defined below) appears on the Specially Designated Nationals List, the Denied Persons List, the unverified List, the Entity List or the Debarred List as maintained by the Office of Foreign Assets Control of the U.S. Department of the Treasury or by the Bureau of lndustry and Security of the U.S. Department of Commerce (or their successors), or on any other list of persons or entities with which the City may not do business under any applicable law, rule, regulation, order or judgment. "Affiliate of Contractor" Page 21 of 42 ED1.Page 910 of 975 16 means a person or entity that directly (or indirectly through one or more intermediaries) controls, is controlled by or is under common control with Contractor. A person or entity will be deemed to be controlled by another person or entity if it is controlled in any manner whatsoever that results in control in fact by that other person or entity (either acting individually or acting jointly or in concert with others) whether directly or indirectly and whether through share ownership, a trust, a contract or otherwise. H. Contractor understands and will to the best of its knowledge and understanding abide by all provisions of the Municipal Code of the City of Evanston. 6.02 Economic Disclosure Statement and Affidavit The Contractor has provided the City with an Economic Disclosure Statement (EDS) and Affidavit, "Familial Relationships with Elected City Officials and Department Heads," which is attached hereto as Exhibit 4 and incorporated by reference as if fully set forth herein. Contractor shall apprise the City Manager promptly of any changes in the information provided in the EDS by completing and submitting a revised EDS. In addition, as may be required by the City Manager, the Contractor shall provide the City with copies of its latest articles of incorporation, bylaws and resolutions, or partnership or joint venture agreement, as applicable, and evidence of its authority to do business in the State of Illinois, including without limitation, registrations of assumed names or limited partnerships and certifications of good standing with the Office of the Secretary of State of Illinois. 6.03 Conflict of Interest Pursuant to 65 ILCS 5/3.1-55-10, no member of the governing body of the City or other unit of government, no other officer, employee, or agent of the City or other unit of government who exercises any functions or responsibilities in connection with the Services to which this Agreement or any related subcontract pertain, shall have any personal economic or financial interest, directly or indirectly, in this Agreement or any such subcontract except to the extent that such benefits are provided equally to all residents and/or business owners in the Area. Furthermore, no City official, agent or employee shall be a Subcontractor, employee or shareholder of the Contractor or receive anything of value from the Contractor. No member of or delegate to the Congress of the United States or the Illinois General Assembly and no alderman of the City or City employee shall be admitted to any share or part of this Agreement or to any financial benefit arising from it. The Contractor acknowledges that any agreement entered into, negotiated or performed in violation of any of the provisions of Section 1-10-4, “Code of Ethics,” of the Municipal Code of the City of Page 22 of 42 ED1.Page 911 of 975 17 Evanston shall be voidable by the City. The Contractor covenants that it, its officers, directors, and employees, as well as the officers, directors, and employees of each of its members, if the members are a joint venture, and its Subcontractors presently have no financial interest in the Services, provided that Contractor’s members may provide Special Services in the Area. Contractor has a conflict of interest policy, and will abide by such policy. The Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed. The Contractor agrees that if the City Manager in his or her reasonable judgment determines that any of the Contractor's services for others conflict with the Services the Contractor is to provide for the City under this Agreement, the Contractor shall terminate such other services immediately upon request of the City. 6.04 Non-Liability of Public Officials No official, employee or agent of the City shall be charged personally by the Contractor, or by any assignee or Subcontractor of the Contractor, with any liability or expenses of defense or be held personally liable to them under any term or provision hereof, because of the City's execution or attempted execution hereof, or because of any breach hereof. 6.05 Independent Contractor The Contractor shall perform under this Agreement as an independent contractor to the City and not as a representative, employee, agent or partner of the City. 6.06 Business Relationships with Elected Officials Pursuant to Subsection 1-10-4(C)(3)(b) of the Municipal Code of the City of Evanston, it is illegal for any elected official of the City, or any person acting at the direction of such official, to contact, either orally or in writing, any other City official or employee with respect to any matter involving any person with whom the elected official has a business relationship, or to participate in any discussion in any City Council committee hearing or in any City Council meeting or in any other public meeting, or to vote on any matter involving the person with whom an elected official has a business relationship. Violation of Subsection 1-10-4(C)(3)(b) of the Municipal Code of the City of Evanston by any elected official with respect to this Agreement is grounds for termination of this Agreement. 6.07 Deemed Inclusion Provisions required by law, ordinances, rules, regulations or executive orders to be inserted in this Agreement are deemed inserted in this Agreement whether or not they appear in this Agreement or, upon application by either party, this Agreement will be Page 23 of 42 ED1.Page 912 of 975 18 amended to make the insertion; however, in no event will the failure to insert the provisions before or after this Agreement is signed prevent its enforcement. 6.08 Ethics A. In addition to other warranties and representations, Contractor warrants that no payment, gratuity or offer of employment will be made in connection with this Agreement by or on behalf of any Subcontractors to Contractor or higher tier subcontractors or anyone associated with them, as an inducement for the award of a subcontract or order. B. Contractor further acknowledges that any Agreement entered into, negotiated or performed in violation of any of the provisions of Section 1-10-4 of the Municipal Code of the City of Evanston is voidable as to the City. ARTICLE 7 EVENTS OF DEFAULT, REMEDIES, TERMINATION, RIGHT TO OFFSET, SUSPENSION 7.01 Events of Default Defined The following constitute events of default: A. Any material misrepresentation, whether negligent or willful and whether in the inducement or in the performance, made by Contractor to the City. B. Contractor's material failure to perform any of its managerial obligations under the Agreement including, but not limited to, the following: (1) failure to manage the Services in a manner satisfactory to the City; (2) discontinuance of the Contractor’s management of Services for reasons within the Contractor's reasonable control; (3) failure to comply with a material term of this Agreement, including but not limited to the provisions concerning insurance and nondiscrimination; and (4) any other acts specifically and expressly stated in this Agreement as constituting an event of default. C. The Contractor's default under any other agreement it may presently have or may enter into with the City during the life of this Agreement. The Contractor acknowledges and agrees that in the event of a default under this Agreement the City may also declare a default under any such other agreements. Page 24 of 42 ED1.Page 913 of 975 19 7.02 Remedies The occurrence of any event of default which the Contractor fails to cure within 14 calendar days after receipt of notice specifying such default or which, if such event of default cannot reasonably be cured within 14 calendar days after notice, the Contractor fails, in the reasonable opinion of the City Manager, to commence and continue diligent efforts to cure, permits the City to declare the Contractor in default. Whether to declare the Contractor in default is within the reasonable discretion of the City Manager. Written notification of the default, and any intention of the City to terminate the Agreement, shall be provided to Contractor and, in the event such default is not timely cured or addressed as described herein above, such decision is final and effective after the close of any cure period described herein above or at the close of such cure period then agreed between the parties. Upon receipt of any such notice, the Contractor must discontinue any Services, unless otherwise directed in the notice, and deliver to the City all materials belonging to the City, if any, accumulated in the performance of this Agreement, whether completed or in the process of completion. At such time the City may invoke any legal or equitable remedy available to it including, but not limited to, the following: A. The right to take over and complete the Services or any part thereof as agent for the Contractor, either directly or through others. B. The right to terminate this Agreement as to any or all of the Services yet to be performed, effective at a time specified by the City. C. The right of specific performance, an injunction or any other appropriate equitable remedy. D. The right to money damages. E. The right to withhold all or any part of Contractor's compensation hereunder. F. The right to deem Contractor non-responsible in future contracts to be awarded by the City. If the City considers it to be in its best interest, it may elect not to declare default or to terminate this Agreement. The parties acknowledge that this provision is solely for the benefit of the City and that if the City permits the Contractor to continue to perform the Services despite one or more events of default, the Contractor is in no way relieved of any of its responsibilities, duties or obligations under this Agreement nor does the City waive or relinquish any of its rights. No delay or omission to exercise any right accruing upon any event of default impairs any such right nor shall it be construed as a waiver of any event of default or acquiescence therein, and every such right may be exercised from time to time and as often as may be deemed expedient. Page 25 of 42 ED1.Page 914 of 975 20 7.03 Suspension The City may at any time for good cause request that the Contractor suspend its Services, or any part thereof, by giving 15 days prior written notice to the Contractor or upon no notice in the event of emergency. No costs incurred after the effective date of such suspension shall be allowed. The Contractor shall promptly resume its performance upon written notice by the City Manager. The Budget may be revised pursuant to Section 5.02 to account for any additional costs or expenses actually incurred by the Contractor as a result of recommencing the Services. 7.04 Early Termination In addition to termination for default, the City may, at any time for good cause, elect to terminate this Agreement or any portion of the Services to be performed under it at the reasonable discretion of the City Manager by a written notice to the Contractor. If the City elects to terminate the Agreement in full, all Services shall cease and all materials belonging to the City and accumulated in performing this Agreement, whether completed or in the process of completion, shall be delivered to the City Manager within 10 days after receipt of the notice or by the date stated in the notice. During the final ten days or other time period stated in the notice, the Contractor shall restrict its activities, and, to the best of its ability, those of its Subcontractors, to winding down any reports, analyses, or other activities previously begun. No costs incurred after the effective date of the termination are allowed. Payment for any Services actually and satisfactorily performed before the effective date of the termination shall be on the same basis as set forth in Article 5 hereof, but if any compensation is described or provided for on the basis of a period longer than ten days, then the compensation shall be prorated accordingly. If a court of competent jurisdiction determines that the City's election to terminate this Agreement for default has been wrongful, then such termination shall be deemed to be an early termination. ARTICLE 8 GENERAL CONDITIONS 8.01 Entire Agreement This Agreement, and the exhibits attached hereto and incorporated hereby, shall constitute the entire agreement between the parties and no other warranties, inducements, considerations, promises, or interpretations shall be implied or impressed upon this Agreement that are not expressly addressed herein. 8.02 Counterparts This Agreement is comprised of several identical counterparts, each to be fully Page 26 of 42 ED1.Page 915 of 975 21 executed by the parties and each to be deemed an original having identical legal effect. 8.03 Amendments No changes, amendments, modifications or discharge of this Agreement, or any part thereof, shall be valid unless in writing and signed by the authorized agent of the Contractor and the City Manager, or their successors and assigns. The City shall incur no liability for revised services without a written amendment to this Agreement pursuant to this Section. 8.04 Compliance with All Laws The Contractor shall at all times observe and comply with all applicable laws, ordinances, rules, regulations and executive orders of the federal, state and local government, now existing or hereinafter in effect, which may in any manner affect the performance of this Agreement. 8.05 Compliance with ADA and Other Accessibility Laws If this Agreement involves services to the public, the Contractor warrants that it shall provide its best efforts to ensure that all Services managed hereunder shall comply with all accessibility standards for persons with disabilities or environmentally limited persons including, but not limited to the following: Americans with Disabilities Act of 1990, 42 U.S.C. § 12101 et seq. and the Rehabilitation Act of 1973, 29 U.S.C. §§ 793-94. In the event that the above cited standards are inconsistent, the Contractor shall comply with the standard providing greater accessibility. If this Agreement involves the management of design for construction and/or Construction, the Contractor warrants that all design documents produced by its Subcontractors and/or used under this Agreement shall to the best of its knowledge comply with all federal, state and local laws and regulations regarding accessibility standards for persons with disabilities or environmentally limited persons including, but not limited to, the following: Americans with Disabilities Act of 1990, 42 U.S.C. § 12101 et seq. and the Americans with Disabilities Act Accessibility Guidelines for Buildings and Facilities; the Architectural Barriers Act, P.L. 90-480 and the Uniform Federal Accessibility Standards; and the Environmental Barriers Act, 410 ILCS 25/1 et seq., and the regulations promulgated thereto at Ill. Admin. Code tit. 71, ch. 1, § 400.110. In the event that the above cited standards are inconsistent, any Subcontractor shall comply with the standard providing greater accessibility. If the Subcontractor fails to comply with the foregoing standards, the Contractor shall demand that it perform again at no expense all services required to be re-performed as a direct or indirect result of such failure. 8.06 Assigns Page 27 of 42 ED1.Page 916 of 975 22 All of the terms and conditions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective legal representatives, successors, transferees and assigns. 8.07 Severability If any provision of this Agreement is held or deemed to be or shall in fact be inoperative or unenforceable as applied in any particular case in any jurisdiction or in all cases because it conflicts with any other provision hereof or of any constitution, statute, ordinance, rule of law or public policy, or for any other reason, such circumstances shall not have the effect of rendering such provision inoperative or unenforceable in any other case or circumstances, or of rendering any other provision herein invalid, inoperative, or unenforceable to any extent. The invalidity of any one or more phrases, sentences, clauses or sections herein shall not effect the remaining portions of this Agreement or any part thereof. 8.08 Interpretation All headings in this Agreement are for convenience of reference only and do not define or limit the provisions thereof. Words of gender are deemed to include correlative words of the other gender. Words importing the singular number include the plural number and vice versa, unless the context otherwise indicates. All references to exhibits or documents are deemed to include all supplements and/or amendments to such exhibits or documents if entered into in accordance with the terms and conditions hereof and thereof. All references to persons or entities are deemed to include any persons or entities succeeding to the rights, duties, and obligations of such persons or entities in accordance with the terms and conditions herein. 8.09 Miscellaneous Provisions Whenever under this Agreement either party by a proper authority waives the other party’s performance in any respect or waives a requirement or condition to the other party’s performance, the waiver, whether express or implied, applies only to that particular instance and is not a complete or permanent waiver or for subsequent instances of the performance, requirement or condition. No waiver of either party shall be construed as a modification of the Agreement regardless of the number of times the City or Contractor may have waived the performance, requirement or condition. 8.10 Contractor Affidavit The Contractor must provide to the City, no later than sixty (60) days after the end of each year, a fully executed and notarized Affidavit certifying the expenditures and Services managed for the prior year. The form of this affidavit is attached as Exhibit 5 and Page 28 of 42 ED1.Page 917 of 975 23 incorporated by reference. 8.11 Governing Law and Jurisdiction This Agreement is governed as to performance and interpretation in accordance with the laws of the State of Illinois. ARTICLE 9 NOTICES Notices provided for herein shall be in writing and may be delivered personally or by United States mail, first class, certified, return receipt requested, with postage prepaid and addressed as follows: If to the City: City of Evanston Attn: City Manager 2100 Ridge Avenue Evanston, IL 60201 With a copy to: City of Evanston Attn: Corporation Counsel 2100 Ridge Avenue Evanston, IL 60201 If to the Contractor: EvMark (dba Downtown Evanston) Attn: Executive Director 909 Davis Street, 5th Floor Evanston, IL 60201 Changes in the above-referenced addresses must be in writing and delivered in accordance with the provisions of this Section. Notices delivered by mail shall be deemed received 3 days after mailing in accordance with this Section. Notices delivered personally shall be deemed effective upon receipt. [Remainder of the page left intentionally blank] Page 29 of 42 ED1.Page 918 of 975 24 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date executed by the City (“Effective Date”). CONTRACTOR: EVMARK (DBA DOWNTOWN EVANSTON) an Illinois not-for-profit corporation By: Annie Coakley Its Executive Director CITY: THE CITY OF EVANSTON, ILLINOIS By: Erika Storlie City Manager Page 30 of 42 ED1.Page 919 of 975 25 EXHIBIT 1 Scope of Services Special Service Area Number 9 Advertising & Promotion Public Way Maintenance Public Way Aesthetics Business Development Administration Tenant Retention/Attraction District Planning Any Additional Special Services Deemed Necessary by the Special Service Area in Compliance with 35 ILCS 200. Page 31 of 42 ED1.Page 920 of 975 26 EXHIBIT 2 Contractor Insurance Provisions Special Services Area Contractor or its Subcontractors must provide and maintain at each party’s own, respective expense, during the term of the Agreement and time period following expiration if Contractor is required to return and perform any of the Services or Additional Services under this Agreement, the insurance coverage and requirements specified below, insuring all operations related to the Agreement. A. INSURANCE TO BE PROVIDED 1) Commercial General Liability (Primary and Umbrella) Commercial General Liability Insurance or equivalent with limits of not less than $2,000.000 per occurrence for bodily injury, personal injury and property damage liability. Coverages must include the following: All premises and operations, products/completed operations, separation of insureds, defense and contractual liability. The City of Evanston is to be named as an additional insured on a primary, non-contributory basis for any liability arising directly or indirectly from the work of Services. 2) Professional Liability When Contractor enters into a subcontract with any Security Firm or professional consultants (e.g.; CPA's, Attorney, Architects, Engineers) to perform work in connection with this Agreement, such Security Firm or professional consultants must maintain Professional Liability Insurance covering acts, errors, or omissions with limits of not less than $1,000,000. When policies are renewed or replaced, the policy retroactive date must coincide with, or precede start of work on the Contract. A claims-made policy which is not renewed or replaced must have an extended reporting period of two (2) years. 3) Crime The Contractor is responsible for all persons handling funds under this Agreement, against loss by dishonesty, robbery, burglary, theft, destruction or disappearance, computer fraud, credit card forgery and other related crime risks. 4) Workers Compensation and Employers Liability If the Contractor has any direct hires during the term of this Agreement, the Contractor shall provide Workers Compensation Insurance, as prescribed by applicable law covering all employees who are to provide work under this Contract and Employers Liability coverage with limits of not less than $500,000 each accident, illness or disease. B. SECURITY FIRMS Page 32 of 42 ED1.Page 921 of 975 27 If the Contractor enters into a subcontract with a Security Firm, such Security Firm must be certified by State of Illinois, and the Security Firm's employees must be registered and certified by the State. Contractor must ensure and require any Security Firm subcontractor to comply with the Risk Management Division approved Security Firm Insurance Provision set forth in Exhibit 4 of this Agreement, attached hereto and incorporated by references as though fully set forth herein. C. ADDITIONAL REQUIREMENTS Contractor must furnish to the City Manager, City of Evanston, Civic Center, 2100 Ridge Avenue, Evanston, Illinois 60201, original Certificates of Insurance, or such similar evidence, to be in force on the date of this Agreement, and Renewal Certificates of Insurance, or such similar evidence, if the coverages have an expiration or renewal date occurring during the term of this Agreement. Contractor must submit evidence of insurance prior to execution of this Agreement. The receipt of any certificate does not constitute agreement by the City that the insurance requirements in the Agreement have been fully met or that the insurance policies indicated on the certificate are in compliance with all Agreement requirements. The failure of the City to obtain certificates or other insurance evidence from Contractor is not a waiver by the City of any requirements for the Contractor to obtain and maintain the specified coverages. Contractor must advise all insurers of the Agreement provisions regarding insurance. Non-conforming insurance does not relieve Contractor of the obligation to provide insurance as specified in this Agreement. Nonfulfillment of the insurance conditions may constitute a violation of the Agreement, and the City retains the right to suspend this Agreement until proper evidence of insurance is provided, or the Agreement may be terminated. The Contractor must provide for 60 days prior written notice to be given to the City in the event coverage is substantially changed, canceled or non-renewed. Any deductibles or self-insured retentions on referenced insurance coverages must be borne by Contractor. Contractor hereby waives and agrees to require their insurers to waive their rights of subrogation against the City of Evanston, its employees, elected officials, agents or representatives. The coverages and limits furnished by Contractor in no way limit the Contractor's liabilities and responsibilities specified within the Agreement or by law. Any insurance or self-insurance programs maintained by the City of Evanston do not contribute with insurance provided by Contractor under this Agreement. The required insurance to be carried is not limited by any limitations expressed in the indemnification language in this Agreement or any limitation placed on the indemnity in this Agreement given as a matter of law. Page 33 of 42 ED1.Page 922 of 975 28 If Contractor is a joint venture or limited liability company, the insurance policies must name the joint venture or limited liability company as a named insured. Contractor must require all Subcontractors to provide the insurance required in this Agreement, or Contractor may provide the coverages for Subcontractors. All Subcontractors are subject to the same insurance requirements of Contractor unless otherwise specified in this Agreement. In the event Contractor fails to purchase or procure insurance as required above, the parties expressly agree that Contractor shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law or in equity, against Contractor. If Contractor or Subcontractor desire additional coverages, the party desiring the additional coverages is responsible for the acquisition and cost. Notwithstanding any provision in the Contract to the contrary, the City of Evanston Corporation Counsel maintains the right to modify, delete, alter or change these requirements. Page 34 of 42 ED1.Page 923 of 975 29 EXHIBIT 3 Security Firm and Subcontractor Insurance Provisions CONTRACT INSURANCE REQUIREMENTS The Security Firm or other Subcontractor must provide and maintain at Security Firm’s or Subcontractor's own respective expense, until Contract completion (and, if Security Firm or Subcontractor, respectively, is required to return and perform additional work, then also during the time period following expiration) the insurance coverages and requirements specified below, insuring all operations related to the Contract. The term “Contract,” as used in this Exhibit 3, shall be defined as any agreement executed between the Contractor and any of its subcontractors, including but not limited to, its Security Firm(s), to which funds allocated under this Agreement shall apply. A. INSURANCE TO BE PROVIDED 1) Workers Compensation and Employers Liability Workers Compensation Insurance, as prescribed by applicable law covering all employees who are to provide work under this Contract and Employers Liability coverage with limits of not less than $500,000 each accident, illness or disease. 2) Commercial General Liability (Primary and Umbrella) Commercial General Liability Insurance or equivalent with limits of not less than $1,000,000 per occurrence for bodily injury, personal injury, and property damage liability. Coverages must include the following: All premises and operations, products/completed operations, separation of insureds, defense, and contractual liability. The City of Evanston and Contractor are to be named as an additional insureds on a primary, non-contributory basis for any liability arising directly or indirectly from the work. 3) Automobile Liability (Primary and Umbrella) When any motor vehicles (owned, non-owned and hired) are used in connection with work to be performed, the Security Firm or other Subcontractor must provide Automobile Liability Insurance with limits of not less than $1,000,000 per occurrence for bodily injury and property damage. The City of Evanston and Contractor are to be named as an additional insureds on a primary, non-contributory basis. 4) Professional Liability Professional Liability Insurance covering acts, errors, or omissions must be maintained by the Security Firm or, if the Subcontractor is a licensed professional or professional consultant, by the Subcontractor, with limits of not less than $1,000,000. When policies are renewed or replaced, the policy retroactive date must coincide with, or precede, start of Page 35 of 42 ED1.Page 924 of 975 30 work on the Contract. A claims-made policy which is not renewed or replaced must have an extended reporting period of two (2) years. B. ADDITIONAL REQUIREMENTS The Security Firm or Subcontractor must furnish the City Manager, City of Evanston, Civic Center, 2100 Ridge Avenue, Evanston, Illinois 60201, original Certificates of Insurance, or such similar evidence, to be in force on the date of this Contract, and Renewal Certificates of Insurance, or such similar evidence, if the coverages have an expiration or renewal date occurring during the term of this Contract. The receipt of any certificate does not constitute agreement by the Contractor that the insurance requirements in the Contract have been fully met or that the insurance policies indicated on the certificate are in compliance with all Contract requirements. The failure of the Contractor to obtain certificates or other insurance evidence from Security Firm or Subcontractor is not a waiver by the Contractor of any requirements for the Security Firm or Subcontractor to obtain and maintain the specified coverages. The Security Firm or Subcontractor shall advise all insurers of the Contract provisions regarding insurance. Non-conforming insurance does not relieve Security Firm or Subcontractor of the obligation to provide insurance as specified herein. Nonfulfillment of the insurance conditions may constitute a violation of the Contract, and the Contractor retains the right to stop work until proper evidence of insurance is provided, or the Contract may be terminated. The Security Firm or Subcontractor must provide for 60 days prior written notice to be given to the Contractor in the event coverage is substantially changed, canceled, or non-renewed. Any deductibles or self-insured retentions on referenced insurance coverages must be borne by Security Firm or Subcontractor. The Security Firm or Subcontractor hereby waives and agrees to require their insurers to waive their rights of subrogation against the Contractor and the City of Evanston, its employees, elected officials, agents, or representatives. The coverages and limits furnished by Security Firm or Subcontractor in no way limit the Security Firm's liabilities and responsibilities specified within the Contract or by law. Any insurance or self-insurance programs maintained by the Contractor do not contribute with insurance provided by the Security Firm or Subcontractor under the Contract. The required insurance to be carried is not limited by any limitations expressed in the indemnification language in this Contract or any limitation placed on the indemnity in this Contract given as a matter of law. If Security Firm or Subcontractor is a joint venture or limited liability company, the insurance policies must name the joint venture or limited liability company as a named insured. The Security Firm or Subcontractor must require all subcontractors to provide the insurance required herein, or Security Firm or Subcontractor may provide the coverages for Page 36 of 42 ED1.Page 925 of 975 31 subcontractors. All subcontractors are subject to the same insurance requirements of Security Firm or Subcontractor unless otherwise specified in this Contract. If Security Firm or subcontractor desires additional coverages, the party desiring the additional coverages is responsible for the acquisition and cost. Notwithstanding any provision in the Contract to the contrary, the City of Evanston Corporation Counsel maintains the right to modify, delete, alter or change these requirements. Page 37 of 42 ED1.Page 926 of 975 32 EXHIBIT 4 Economic Disclosure Statement and Affidavit Section 1-18-1 of the Evanston City Code requires all persons seeking to do business with the City to provide the following information with their agreement. Every question must be answered. If the question is not applicable, answer with "NA". APPLICANT NAME:_______________________________________________________ APPLICANT ADDRESS: _________________________________________________ TELEPHONE NUMBER: _________________________________________________ FAX NUMBER: _________________________________________________ APPLICANT is (Check One) 1. Corporation ( ) 2. Partnership ( ) 3. Sole Owner ( ) 4. Association ( ) 5. Other ( ) ______________________________________________________________ Please answer the following questions on a separate attached sheet if necessary. SECTION I - CORPORATION 1a. Names and addresses of all Officers and Directors of Corporation. __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ 1b. (Answer only if corporation has 33 or more shareholders.) Names and addresses of all those shareholders owning shares equal to or in excess of 3% of the proportionate ownership interest and the percentage of shareholder interest. (Note: Corporations which submit S.E.C. form 10K may substitute that statement for the material required herein.) __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ Page 38 of 42 ED1.Page 927 of 975 33 1c. (Answer only if corporation has fewer than 33 shareholders.) Names and addresses of all shareholders and percentage of interest of each herein. (Note: Corporations which submit S.E.C. form 10K may substitute that statement for the material requested herein.) __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ SECTION 2 - PARTNERSHIP/ASSOCIATION/JOINT VENTURE 2a. The name, address, and percentage of interest of each partner whose interests therein, whether limited or general, is equal to or in excess of 3%. __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ 2b. Associations: The name and address of all officers, directors, and other members with 3% or greater interest. __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ SECTION 3 - TRUSTS 3a. Trust number and institution. __________________________________________________________________ 3b. Name and address of trustee or estate administrator. __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ Page 39 of 42 ED1.Page 928 of 975 34 3c. Trust or estate beneficiaries: Name, address, and percentage of interest in total entity. __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ SECTION 4 - ALL APPLICANTS - ADDITIONAL DISCLOSURE 4a. Specify which, if any, interests disclosed in Section 1, 2, or 3 are being held by an agent or nominee, and give the name and address of principal. __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ 4b. If any interest named in Section 1,2, or 3 is being held by a "holding" corporation or other "holding" entity not an individual, state the names and addresses of all parties holding more than a 3% interest in that "holding" corporation or entity as required in 1(a), 1(b), 1(c), 2(a), and 2(b). __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ 4c. If "constructive control" of any interest named in Sections 1,2, 3, or 4 is held by another party, give name and address of party with constructive control. ("Constructive control" refers to control established through voting trusts, proxies, or special terms of venture of partnership agreements.) __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ Page 40 of 42 ED1.Page 929 of 975 35 I have not withheld disclosure of any interest known to me. Information provided is accurate and current. ______________________ _________________________________ Date Signature of Person Preparing Statement ______________________ Title ATTEST: ___________________________ (Notary Seal) Notary Public Commission Expires: ____________________ Page 41 of 42 ED1.Page 930 of 975 36 EXHIBIT 5 Contractor Affidavit Contractor Name: Special Service Area Number : Agreement ("Agreement"): Agreement between the City of Evanston and ________________ dated ______________relating to the provision of special services. AFFIDAVIT The undersigned, _________________________, as ________________, and on behalf of _____________________, having been duly sworn under oath, certifies that in the year it performed that portion of the Services described in Exhibit 1 of the Agreement in accordance with the terms of the Agreement, to the extent described in the attached Full-Year Assessment Form and that it spent that portion of funds obtained from the City in connection with that Agreement on the Services described in Exhibit 1, to the extent described in the attached Full-Year Assessment Form . The Full Year Assessment Form shall be in the form prescribed by the City and shall contain such level of detail as the City may require from time to time. Nothing in this Affidavit may be construed as limiting Contractor's obligations under the Agreement. All terms not defined in this Affidavit will be as defined in the Agreement. Under penalty of perjury, I certify that I am authorized to execute this Affidavit on behalf of the Contractor, that I have personal knowledge of the certifications made in this Affidavit, and that they are true and correct. NAME OF CONTRACTOR: ___________________________________ Signature of Authorized Officer: ________________________________ Name of Authorized Officer: ___________________________________ State of Illinois County of Cook Sworn to and acknowledges before me by ______________________________ [Name of Signatory] as __________________ [Title] of ___________________________ [Name of Contracting Party] this _________ day of ___________, 2019. _______________________________ Notary Public Page 42 of 42 ED1.Page 931 of 975 Memorandum To: Honorable Mayor and Members of the City Council From: Paul Zalmezak, Economic Development Manager CC: Johanna Leonard, Community Development Director Subject: Downtown Evanston (SSA #9) Request for Funding for Supplemental Landscaping, Waste Removal and Marketing Date: December 9, 2019 Recommended Action: The Economic Development Committee and staff recommend approval of a contribution of 50,000 for supplemental downtown landscape maintenance and trash removal for the Downtown Evanston Special Service Area (SSA). Funding Source: Funding will be from the General Fund Economic Development Partnership (Account 100.21.5300.62659). Council Action: For Action Summary: Downtown Evanston is requesting that the City contribute $50,000 from the Economic Development / General Fund toward its $180,000 maintenance contract for 2020. The City reimburses supplemental/additional for basis, quarterly a on Evanston, Downtown maintenance services provided by Downtown Evanston’s contractor Brightview. The supplemental contribution provides daily trash removal, sidewalk sweeping, and landscaping resulting from heavy usage from visitors, daytime office workers, and students. Legislative History: The Economic Development Committee unanimously (7 -0) recommended approval of the request at the October 23, 2019 meeting. SSA #4 will be reestablished as SSA#9 in 2020 upon City Council adoption of Ordinance 161-O-19, introduced November 25, 2019. Attachments: EVMARK (DBA Downtown Evanston) Agreement ED2.Page 932 of 975 Agreement for Special Service Area #9 between the City of Evanston and EvMark (dba Downtown Evanston) Effective January 1, 2020 through December 31, 2024 Page 2 of 44 ED2.Page 933 of 975 Contents SERVICE PROVIDER AGREEMENT RECITALS ARTICLE 1 INCORPORATION OF RECITALS ARTICLE 2 DEFINITIONS ARTICLE 3 DUTIES AND RESPONSIBILITIES OF CONTRACTOR 3.01 Scope of Services 3.02 Standard of Performance 3.03 Support Staff 3.04 Nondiscrimination 3.05 Insurance 3.06 Indemnification 3.07 Records and Audits 3.08 Subcontracts and Assignments 3.09 License, Permits and Safety Considerations 3.10 Performance Bond ARTICLE 4 TERM OF SERVICES ARTICLE 5 PAYMENT 5.01 Basis of Payment 5.02 Budget for Services 5.03 Method of Payment 5.04 Funding 5.05 Non-Appropriation ARTICLE 6 SPECIAL CONDITIONS 6.01 Warranties and Representations 6.02 Economic Disclosure Statement and Affidavit 6.03 Conflict of Interest 6.04 Non-Liability of Public Officials 6.05 Independent Contractor 6.06 Business Relationships with Elected Officials 6.07 Deemed Inclusion 6.08 Ethics Page 3 of 44 ED2.Page 934 of 975 ARTICLE 7 EVENTS OF DEFAULT, REMEDIES, TERMINATION, RIGHT TO OFFSET, SUSPENSION 7.01 Events of Default Defined 7.02 Remedies 7.03 Suspension 7.04 Early Termination ARTICLE 8 GENERAL CONDITIONS 8.01 Entire Agreement 8.02 Counterparts 8.03 Amendments 8.04 Compliance with All Laws 8.05 Compliance with ADA and Other Accessibility Laws 8.06 Assigns 8.07 Severability 8.08 Interpretation 8.09 Miscellaneous Provisions 8.10 Contractor Affidavit 8.11 Governing Law and Jurisdiction ARTICLE 9 NOTICES EXHIBIT 1 EXHIBIT 2 EXHIBIT 3 EXHIBIT 4 EXHIBIT 5 Page 4 of 44 ED2.Page 935 of 975 AGREEMENT FOR SPECIAL SERVICE AREA NUMBER 4 This Agreement for Special Service Area Number 4, governing the management of Special Service Area Number, is entered into by and between EvMark (dba Downtown Evanston), an Illinois not-for-profit corporation ("Contractor"), and the City of Evanston ("City"), a municipal corporation and home rule unit of local government existing under the Constitution of the State of Illinois. RECITALS WHEREAS, special service areas may be established pursuant to Article VII, §§ 6(1) and 7(6) of the Constitution of the State of Illinois, and pursuant to the provisions of the Special Service Area Tax Law, 35 ILCS 200/27-5 et seq.; and WHEREAS, after petition by stakeholders within the Area (as defined herein below), the City Council of the City of Evanston ("City Council") has established a special service area known and designated as "Special Service Area Number 4" ("Area"), to provide for special services in addition to those services provided generally by the City ("Special Services"). The City Council has further authorized the levy of an annual ad valorem real property tax in the Area sufficient to produce revenues required to provide those Special Services but not to exceed 0.2460% of the equalized assessed value of all properties within the Area ("Service Tax"), all as provided in the Establishment Ordinance (hereinafter defined); and WHEREAS, the stakeholders within the Area voted to establish a board of directors serving on a volunteer basis to manage the use of Service Tax Funds (as defined herein below) and provision of services within the Area; and WHEREAS, the board of directors elected as described above shall manage such use of Service Tax Funds and provision of such services through the Contractor; and WHEREAS, the Contractor and the City therefore desire to enter into this Agreement to provide for the management of both the use of Service Tax Funds and provision of Special Services in the Area and the Contractor is ready, willing and able to enter into Page 5 of 44 ED2.Page 936 of 975 this Agreement to manage both such uses to the full satisfaction of the City; NOW, THEREFORE, in consideration of the mutual promises contained in this Agreement, the City and the Contractor agree as follows: ARTICLE 1 INCORPORATION OF RECITALS The recitals set forth above are incorporated by reference as if fully set forth herein. ARTICLE 2 DEFINITIONS The following words and phrases shall have the following meanings for purposes of this Agreement: "Agreement" means this Agreement for Special Service Area Number 4, including all exhibits attached to it and incorporated in it by reference, and all amendments, modifications or revisions made in accordance with its terms. “City Manager" means the City Manager or his/her designee of the City Manager’s Office or a duly authorized representative of the City Manager. "City Manager’s Office" means the City of Evanston City Manager’s Office. "Construction" means that work of a nature constituting "public works" as defined in 820 ILCS 130/2, such as landscaping and building activities, including but not limited to, physical building improvements, installations and other fixed works, but does not include pre-development work (design and preparation of specifications). "Days" means business days in accordance with the City of Evanston business calendar. "Establishment Ordinance" means Ordinance 109-O-19, enacted by City Council on December 9, 2019, and any subsequent amendments thereto authorizing imposition of the Service Tax and setting forth the Special Services to be provided in the Area. Page 6 of 44 ED2.Page 937 of 975 "Security Firm" means a business entity certified by the State of Illinois pursuant to the Private Detective, Private Security, Fingerprint Vendor, and Locksmith Act of 2004, 225 ILCS 447/1 et seq., and whose employees are licensed by the State of Illinois. "Services" means, collectively, the services, duties and responsibilities described in Article 3 and Exhibit 1 (Scope of Services) of this Agreement and any revisions thereof and any and all work necessary to complete them or carry them out fully and to the standard of performance required in this Agreement. "Service Tax Funds" means the amount actually collected pursuant to the Service Tax. "Subcontractor" means any person or entity with whom Contractor contracts to provide any part of the Services, including subcontractors of any tier, suppliers and materialmen, whether or not in privity with the Contractor. "Surplus Funds", also referred to as "Carry-Over Funds", means those Service Tax Funds already collected and disbursed to the Contractor in prior years for the provision of Special Services in the Area which remain unspent, including any interest earned thereon. ARTICLE 3 DUTIES AND RESPONSIBILITIES OF CONTRACTOR 3.01 Scope of Services The Services which the Contractor shall manage during the term of this Agreement include, but are not limited to, those described in this Article 3 and in Exhibit 1 which is attached hereto and incorporated by reference as if fully set forth here. The City Manager reserves the right to require the Contractor to require from any Subcontractor revised services that are within the general scope of services of this Agreement and of the Special Services identified in the Establishment Ordinance subject to the same terms and conditions herein. Revised services are limited to changes or revisions to the line items in the Budget, and do not affect the maximum compensation. The Contractor shall manage the Services in accordance with the standards of performance set forth Page 7 of 44 ED2.Page 938 of 975 in Section 3.02. For each subsequent year during the term of this Agreement, if any, a Scope of Services for that year, comprised of services authorized in the Establishment Ordinance, shall be prepared by the City Manager in consultation with the Contractor, and incorporated into this Agreement by written amendment pursuant to Section 8.03 hereof, together with a Budget for that year and any revised insurance requirements which are recommended by the City of Evanston Corporation Counsel, if any, pursuant to its review of the Scope of Services for that year. 3.02 Standard of Performance The Contractor shall oversee that all Services required are managed with that degree of skill, care and diligence normally shown by a contractor responsible for management of services of a scope, purpose and magnitude comparable with the nature of the Services to be managed hereunder. The Contractor shall at all times use every reasonable effort on behalf of its stakeholders and the City to assure timely and satisfactory rendering and completion of its Subcontractors’ Services. The Contractor shall act in the best interests of its stakeholders and the City at all times, consistent with the professional obligations assumed by it in entering into this Agreement. The Contractor shall manage all Services in accordance with the terms and conditions of this Agreement. The Contractor shall furnish efficient business administration and supervision to render and complete the management of Services at reasonable cost. The Contractor shall assure to the best of its knowledge that all Services that require the exercise of professional skills or judgment are accomplished by professionals qualified and competent in the applicable discipline and appropriately licensed, if required by law. Any review, approval, acceptance or payment for any or all of the Services by the City does not relieve the Contractor of its responsibility to require of its Subcontractors the professional and technical accuracy of their Services. This provision in no way limits the City's rights against Contractor or Contractor’s Subcontractors, as may be appropriate, either under this Agreement, at law or in Page 8 of 44 ED2.Page 939 of 975 equity. 3.03 Support Staff The Contractor agrees that it shall hire its own qualified support staff member(s) (“Support Staff”) who shall assist with the following types of projects, including but not limited to: managing requests for proposals and bids for SSA services and preparing agendas and packet materials for SSA board meetings. Contractor and City acknowledge that the Support Staff is deemed personnel of the Contractor and not the City during the term of this Agreement. Support Staff shall serve Contractor in support of Contractor’s best interests. 3.04 Nondiscrimination A. Contractor (i) Federal Requirements Contractor must not engage in unlawful employment practices, such as (1) failing or refusing to hire or discharging any individual, or otherwise discriminating against any individual with respect to compensation or the terms, conditions or privileges of the individual's employment, because of the individual's race, color, religion, sex, age, handicap/disability or national origin; or (2) limiting, segregating or classifying Contractor's employees or applicants for employment in any way that would deprive or tend to deprive any individual of employment opportunities or otherwise adversely affect the individual's status as an employee, because of the individual's race, color, religion, sex, age, handicap/disability or national origin. Contractor must comply with, and the procedures Contractor utilizes and the Services Contractor manages and those which its Subcontractors provide under this Agreement must comply with, the Civil Rights Act of 1964, 42 U.S.C. § 2000e et seq. (1981), as amended and the Civil Rights Act of 1991, P.L. 102-166. Attention is called to: Exec. Order No. 11246, 30 Fed. Reg. 12,319 (1965), reprinted in 42 U.S.C. § 2000e note, as amended by Exec. Order No. 11375, 32 Fed. Reg. 14,303 (1967), and by Exec. Order No. 12086, 43 Fed. Reg. 46,501 (1978); Age Discrimination Act, 42 U.S.C. §§ 6101- 6106 (1981); Age Discrimination in Employment Act, 29 Page 9 of 44 ED2.Page 940 of 975 U.S.C. §§ 621-34; Rehabilitation Act of 1973, 29 U.S.C. §§ 793-794 (1981); Americans with Disabilities Act, 42 U.S.C. §12101 et seq.; 41 C.F.R. Part 60 et seq. (1990); and all other applicable federal statutes, regulations and other laws. (ii) State Requirements Contractor must comply with, and the procedures Contractor utilizes and the Services Contractor manages and those its Subcontractors provide under this Agreement must comply with, the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq.(1990), as amended and any rules and regulations promulgated in accordance with it, including the Equal Employment Opportunity Clause, 44 Ill. Admin. Code § 750 Appendix A. Furthermore, Contractor must comply with the Public Works Employment Discrimination Act, 775 ILCS I 0/0.01 et seq.(1990), as amended, and all other applicable state statues, regulations and other laws. (iii) City Requirements Contractor must comply with, and the procedures Contractor utilizes and the Services Contractor manages and those its Subcontractors provide under this Agreement must comply with the Evanston Human Rights Ordinance, Section 1-20-1 et seq. of the Municipal Code of the City of Evanston (2012), as amended, and all other applicable City ordinances and rules. B. Subcontractors Contractor must incorporate all of this Section 3.04 by reference in all agreements entered into with any suppliers of materials, furnisher of services, Subcontractors of any tier, and labor organizations that furnish skilled, unskilled and craft union skilled labor, or that may provide any such materials, labor or services in connection with this Agreement. Further, Contractor must furnish and must cause each of its Subcontractor(s) to furnish such reports and information as requested by the federal, state, and local agencies charged with enforcing such laws and regulations. 3.05 Insurance The Contractor shall comply with the insurance provisions Page 10 of 44 ED2.Page 941 of 975 attached hereto as Exhibit 2 and incorporated by reference as if fully set forth herein, and such other insurance provisions as may be required in the reasonable judgment of the City of Evanston Corporation Counsel. If the Contractor enters into a subcontract with a Security Firm, such Security Firm shall comply with the insurance provisions attached hereto as Exhibit 3 and incorporated by reference as if fully set forth herein, and such other insurance provisions as may be required in the reasonable judgment of the City of Evanston Corporation Counsel. If the Contractor subcontracts with a Subcontractor other than a Security Firm, such Subcontractor shall comply with the Contractor insurance provisions attached hereto as Exhibit 3. The City of Evanston Corporation Counsel may waive or reduce any of the insurance requirements set forth herein. 3.06 Indemnification A. General Provisions On written notice from the City of Losses the City reasonably believes are Losses Arising under this Agreement as defined in this Section 3.06, the Contractor shall defend, indemnify, and hold completely harmless the City Indemnitees from and against such Losses, regardless of whether Contractor challenges the City's belief. The defense, indemnification and hold harmless obligations of the Contractor toward City Indemnitees remain an affirmative obligation of Contractor following the City's notice of Losses the City believes are Losses Arising under this Agreement, unless and until a court of competent jurisdiction finally determines otherwise and all opportunities for appeal have been exhausted or have lapsed. B. Definitions For purposes of this Section 3.06, "City Indemnitees" means, individually and collectively, the City of Evanston, its officials, agents, and employees. "Losses" means, individually and collectively, all kinds of liabilities, losses, suits, claims, damages, judgments, fines, and demands, including all reasonable costs for investigation, reasonable attorneys' fees, court costs, and experts' fees, arising by reason of injury or death of any person, damage to property, patent or copyright infringement caused directly by the Contractor in its performance Page 11 of 44 ED2.Page 942 of 975 hereunder. The term “Losses” as used in this Section 3.06 shall expressly not include losses arising out of actions, or lack thereof, of the City or its Indemnitees. "Arising under this Agreement" means (i) arising out of awarding this Agreement, (ii) arising out of the enforcement of this Agreement, including the enforcement of this indemnification provision; (iii) arising out of or in connection with Contractor's performance or non-performance of this Agreement (including the acts or omission of Contractor, its officers, agents, employees, consultants, subcontractors, licensees, or invitees), any breach by any of them of any warranty made under this Agreement, or any failure by any of them to meet any applicable standard of performance under this Agreement; or (iv) any combination of any of the foregoing. C. The Contractor and subcontractor are independent contractors of the City. Neither the Contractor or City, nor any of their respective affiliates, has the authority to bind the other. This Agreement does not create a partnership, joint venture, agency, fiduciary, or employment relationship between the Contractor and City. D. The City has the right, at its option and at its own expense, to participate in the defense of any suit without relieving Contractor of any of its obligations under this indemnity provision. The requirements set forth in this indemnity provision are separate from and not limited by the amount of insurance Contractor is required to obtain under this Agreement or by its bonds pursuant to other provisions in this Agreement. Further, the indemnitees contained in this provision survive the expiration or termination of this Agreement. 3.07 Records and Audits The Contractor shall deliver or cause to be delivered all documents, data, studies, reports, findings or information to the City Manager promptly in accordance with the time limits prescribed herein and if no time limit is specified, then upon reasonable demand therefore, or upon termination or completion of the Services hereunder. Page 12 of 44 ED2.Page 943 of 975 The Contractor agrees to adopt such financial controls, including, without limitation, the employment of a fiscal agent approved by the City Manager, as determined by the City Manager in his or her sole discretion and communicated in writing to the Contractor after the date of execution of this Agreement, to ensure that the Contractor is fulfilling the terms of this Agreement. The Contractor shall furnish the City Manager with an annual report, to be provided by the end of the Contractor’s fiscal year, and as may be requested by the City Manager relative to the performance and cost of the Services. The Contractor shall maintain records showing actual time devoted and costs incurred. The Contractor shall keep books, documents, paper, records and accounts in connection with the Services open to inspection, copying, abstracting, transcription, and an independent audit by City employees or agents or third parties, and shall make these records available to the City and any other interested governmental agency at reasonable times during the performance of its Services. In addition, Contractor shall retain them in a safe place and make them available for an independent audit, inspection, copying and abstracting for at least five years after the final payment made in connection with this Agreement. In addition to the records to be stored by Contractor, all records that are possessed by Contractor in its service to the City are public records of the City pursuant to the Illinois Freedom of Information Act (“FOIA”), unless the records are exempt under the Act. FOIA requires that the City produce records in a very short period of time. If the Contractor receives a request from the City to produce records, the Contractor shall do so within seventy-two (72) hours of the notice. THE CONTRACTOR SHALL NOT COMINGLE SERVICE TAX FUNDS WITH FUNDS FROM OTHER SOURCES, and to the extent that the Contractor conducts any business operations separate and apart from the Services hereunder using, for example, personnel, equipment, supplies or facilities also used in connection with this Agreement, then the Contractor shall maintain and make similarly available to the city detailed records supporting the Contractor’s allocation to this Agreement of the costs and expenses attributable to any such shared usages. The Contractor shall provide an annual audited financial statement (a "Third Party Audit") to the City Manager within 120 calendar days after the end of the calendar year, and the system of Page 13 of 44 ED2.Page 944 of 975 accounting shall be in accordance with generally accepted accounting principles and practices, consistently applied throughout. If any Third Party Audit shows that Contractor or any of its Subcontractors has overcharged the City in any period, the City will notify Contractor, and Contractor must then promptly reimburse the City for any amounts the City has paid Contractor due to the overcharges. Any failure to comply with the audit requirements of the City Manager shall constitute an event of default under the Agreement. If such event of default is not corrected to the City's satisfaction within the cure period identified by the City, the City may incur costs to conduct any supplementary audit it deems necessary, and Contractor must then promptly reimburse the City for any such costs. No provision in this Agreement granting the City a right of access to records and documents is intended to impair, limit or affect any right of access to such records and documents that the City would have had in the absence of such provisions. The City may in its sole discretion audit the records of Contractor at any time during the term of this Agreement or within five years after the Agreement ends, in connection with the goods, work, or services provided under this Agreement. Each calendar year or partial calendar year is considered an "audited period." If, as a result of such an audit, it is determined that Contractor or any of its Subcontractors has overcharged the City in the audited period, the City will notify Contractor. Contractor must then promptly reimburse the City for any amounts the City has paid Contractor due to the overcharges and also some or all of the cost of the audit, as follows: A. If the audit has revealed overcharges to the City representing less than 5% of the total value, based on the Agreement prices, of the goods, work, or services provided in the audited period, then the Contractor must reimburse the City for 50% of the cost of the audit and 50% of the cost of each subsequent audit that the City conducts; B. If, however, the audit has revealed overcharges to the City representing 5% or more of the total value, based on the Agreement prices, of the goods, work, or services provided in the audited period, then Contractor must reimburse the City for the full cost of the audit and of each subsequent audit. Page 14 of 44 ED2.Page 945 of 975 If the City is unable to make a determination regarding overcharges to City as a result of Contractor's not having maintained records as required under this Agreement, Contractor must promptly reimburse the City for some or all of the cost of the audit, as determined in the sole discretion of the City. Failure of Contractor to promptly reimburse the City in accordance with this Section 3.07 is an event of default under Section 7.01 of this Agreement, and Contractor will be liable for all of the City's costs of collection, including any court costs and attorneys' fees. 3.08 Subcontracts and Assignments The Contractor shall not assign, delegate, subcontract or otherwise transfer all or any part of its rights or obligations of management under this Agreement or any part hereof, unless otherwise provided for herein or with the express written consent of the City Manager, provided that the City and Contractor understand and agree that Contractor shall subcontract for provision of Special Services in the Area, and such subcontracts shall not be subject to the City Manager’s consent, written or otherwise if the subcontract amount is in the amount of twenty-five thousand dollars ($25,000.00) or less. For subcontract and/or single expenditure amounts that exceed twenty-five thousand dollars ($25,000.00), the Contractor shall submit documentation in support of the subcontract agreement or expenditure approval to the City Manager or his/her designee. The City shall have fifteen (15) business days upon receipt of the supporting documentation to review and approve or deny the subcontract agreement. If the City does not provide the Contractor with its final decision as to a subcontract and/or single expenditure, the subcontract and/or expenditure, respectively, shall be deemed approved by default upon the expiration of fifteen business (15) days. The absence of such provision or written consent shall void the attempted assignment, delegation or transfer and shall be of no effect as to the Services or this Agreement. All subcontracts, all approvals of Subcontractors and any assignment to which the City Manager consents are, regardless of their form, deemed conditioned upon performance by the Subcontractor or assignee in accordance with the terms and conditions of this Agreement. If the Contractor subcontracts for security services, the Subcontractor shall be a Security Firm certified by the State of Illinois and the Security Firm's employees shall be licensed by the Page 15 of 44 ED2.Page 946 of 975 State of Illinois. The Contractor, upon entering into any subcontract with a Security Firm, shall furnish the City Manager with a copy of the subcontract for their approval. The City expressly reserves the right to approve all Security Firm subcontracts. 3.09 License, Permits and Safety Considerations A. Licenses and Permits If the Contractor engages in Construction, it is responsible for and, in a timely manner consistent with its obligations hereunder, shall secure and maintain at its expense such permits, licenses, authorizations and approvals as are necessary for it to engage Construction under this Agreement. B. Safety Considerations If the Contractor engages in Construction, it shall at all times exercise reasonable care, shall comply with all applicable provisions of federal, state and local laws to prevent accidents or injuries, and shall take all appropriate precautions to avoid damage to and loss of City property and the property of third parties in connection with the Construction. The Contractor shall erect and properly maintain at all times all necessary safeguards, barriers, flags and lights for the protection of its employees, its Subcontractors' employees, as well as City employees and the public. If the Contractor engages in Construction, Contractor shall report to the City of any damage on, about, under or adjacent to City property or the property of third persons resulting from Contractor’s performance under this Agreement. The Contractor is responsible for any damage to City property and the property of third parties due, in whole or in part, to the Contractor's Construction activities under this Agreement, and the Contractor shall repair such damage to a reasonably acceptable standard. 3.10 Performance Bond If the Contractor engages in Construction work where expenditures exceed $100,000, it shall, not later than the date the Contractor begins such work or executes a subcontract for such work, provide or cause to be provided to the City a performance and payment bond in the amount allocated for the Construction work (but not including the amount allocated for design and Page 16 of 44 ED2.Page 947 of 975 preparation of specifications), by a surety or sureties acceptable to the City. The performance bond shall be in a form accepted and approved by the City. If any of the sureties on such bond at any time fail financially, or are deemed to be insufficient security for the penalty of the bond, then the City may, on giving 10 days notice thereof in writing, require the Contractor to furnish a new and additional bond with sureties satisfactory to the City, and, if so required, Contractor must promptly provide such bond. ARTICLE 4 TERM OF SERVICES This Agreement shall take effect as of January 1, 2020 ("Effective Date") and shall continue through December 31, 2024, or until the Agreement is terminated earlier in accordance with its terms. ARTICLE 5 PAYMENT 5.01 Basis of Payment The payment that the Contractor will be paid under this Agreement annually is the amount of Service Tax Funds actually collected for the preceding tax year. Payment shall only be made after the City has received the Service Tax Funds for Special Service Area Number 4. 5.02 Budget for Services The Contractor in conjunction with the City Manager must prepare a budget each year for City Council approval no later than September 1st of each year for the entire term of this Agreement, covering all services described in the Scope of Services. The Budget for Services shall be designated as a separate fund for Special Service Area Number 4 within the City of Evanston account. The City shall provide the Contractor with payment prior to April 30th and October 31st of each year based on taxes received on April 1st and October 1st, respectively. Any outstanding service taxes at the end of the fiscal year shall be remitted to Special Service Area Number 4. The City shall adjust the annual tax receipts based on the Cook County tax distribution notices and prior year tax refunds. Page 17 of 44 ED2.Page 948 of 975 5.03 Method of Payment The Contractor shall establish a separate checking account ("Account") in a bank authorized to do business in the State of Illinois that is insured by the Federal Deposit Insurance Corporation. The City shall pay the Contractor via check. 5.04 Funding Payments under this Agreement shall be made from Service Tax Funds in Special Service Area Number 4 Tax Proceed Fund, which is a separate fund maintained by the City within the City of Evanston account, and are subject to the availability of funds therein. 5.05 Non-Appropriation In the event that no funds or insufficient funds are appropriated and budgeted in any City fiscal period for payments to be made under this Agreement, then the City will notify the Contractor of such occurrence. The City shall have the option to terminate this Agreement, provided that it complies with Section 7.05: Early Termination. No payments shall be made or due to the Contractor under this Agreement beyond those amounts appropriated and budgeted by the City to fund payments hereunder. City bears the sole risk of loss for payments made to the Contractor for which Service Tax Funds are later discovered to be insufficient, provided that prior to the commencement of the Contractor’s fiscal year, the Contractor shall contact the City Manager to receive the City’s confirmation that sufficient funds are expected for that fiscal year. If there are changes regarding the sufficiency of funds, the City shall notify the Contractor of such funds. The Contractor shall then take reasonable steps to respond accordingly. ARTICLE 6 SPECIAL CONDITIONS 6.01 Warranties and Representations In connection with the execution of this Agreement, the Contractor warrants and represents: A. That it is not financially insolvent; that to the best of its knowledge, it and each of its employees and agents are competent to perform the Services Page 18 of 44 ED2.Page 949 of 975 required; that it has no reason to believe that any Subcontractor is financially insolvent; that it is legally authorized to execute and perform or cause to be performed this Agreement under the terms and conditions stated herein; and B. That it shall not knowingly use the services of any ineligible or incompetent Subcontractor for any purpose in the performance of the Services; and C. That it and, to the best of its knowledge, its Subcontractors, if any, are not in default at the time of the execution of this Agreement, or deemed by the City Manager to have, within five years immediately preceding the date of this Agreement, been found to be in default on any contract awarded by the City; and D. That it and, to the best of its knowledge, its Subcontractors, if any, are not in violation of the provisions of Title 1, Chapter 12, “Fair Employment Practices,” of the Municipal Code of the City of Evanston, 720 ILCS 5/33E- l et seq. of the Criminal Code of 1961, and 65 ILCS 5111-42.1-1 of the Illinois Municipal Code; and E. That, except only for those representations, statements or promises expressly contained in this Agreement and any exhibits attached hereto, no representation, statement or promise, oral or written, or of any kind whatsoever, by the City, its officials, agents or employees, has induced the Contractor to enter into this Agreement; and F. That the Contractor understands and agrees that any certification, affidavit or acknowledgment made under oath in connection with this Agreement is made under penalty of perjury and, if false, is also cause for termination for default. G. That neither Contractor nor, to the best of its knowledge, an Affiliate of Contractor (as defined below) appears on the Specially Designated Nationals List, the Denied Persons List, the unverified List, the Entity List or the Debarred List as maintained by the Page 19 of 44 ED2.Page 950 of 975 Office of Foreign Assets Control of the U.S. Department of the Treasury or by the Bureau of lndustry and Security of the U.S. Department of Commerce (or their successors), or on any other list of persons or entities with which the City may not do business under any applicable law, rule, regulation, order or judgment. "Affiliate of Contractor" means a person or entity that directly (or indirectly through one or more intermediaries) controls, is controlled by or is under common control with Contractor. A person or entity will be deemed to be controlled by another person or entity if it is controlled in any manner whatsoever that results in control in fact by that other person or entity (either acting individually or acting jointly or in concert with others) whether directly or indirectly and whether through share ownership, a trust, a contract or otherwise. H. Contractor understands and will to the best of its knowledge and understanding abide by all provisions of the Municipal Code of the City of Evanston. 6.02 Economic Disclosure Statement and Affidavit The Contractor has provided the City with an Economic Disclosure Statement (EDS) and Affidavit, "Familial Relationships with Elected City Officials and Department Heads," which is attached hereto as Exhibit 4 and incorporated by reference as if fully set forth herein. Contractor shall apprise the City Manager promptly of any changes in the information provided in the EDS by completing and submitting a revised EDS. In addition, as may be required by the City Manager, the Contractor shall provide the City with copies of its latest articles of incorporation, bylaws and resolutions, or partnership or joint venture agreement, as applicable, and evidence of its authority to do business in the State of Illinois, including without limitation, registrations of assumed names or limited partnerships and certifications of good standing with the Office of the Secretary of State of Illinois. 6.03 Conflict of Interest Page 20 of 44 ED2.Page 951 of 975 Pursuant to 65 ILCS 5/3.1-55-10, no member of the governing body of the City or other unit of government, no other officer, employee, or agent of the City or other unit of government who exercises any functions or responsibilities in connection with the Services to which this Agreement or any related subcontract pertain, shall have any personal economic or financial interest, directly or indirectly, in this Agreement or any such subcontract except to the extent that such benefits are provided equally to all residents and/or business owners in the Area. Furthermore, no City official, agent or employee shall be a Subcontractor, employee or shareholder of the Contractor or receive anything of value from the Contractor. No member of or delegate to the Congress of the United States or the Illinois General Assembly and no alderman of the City or City employee shall be admitted to any share or part of this Agreement or to any financial benefit arising from it. The Contractor acknowledges that any agreement entered into, negotiated or performed in violation of any of the provisions of Section 1-10-4, “Code of Ethics,” of the Municipal Code of the City of Evanston shall be voidable by the City. The Contractor covenants that it, its officers, directors, and employees, as well as the officers, directors, and employees of each of its members, if the members are a joint venture, and its Subcontractors presently have no financial interest in the Services, provided that Contractor’s members may provide Special Services in the Area. Contractor has a conflict of interest policy, and will abide by such policy. The Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed. The Contractor agrees that if the City Manager in his or her reasonable judgment determines that any of the Contractor's services for others conflict with the Services the Contractor is to provide for the City under this Agreement, the Contractor shall terminate such other services immediately upon request of the City. 6.04 Non-Liability of Public Officials No official, employee or agent of the City shall be charged personally by the Contractor, or by any assignee or Subcontractor of the Contractor, with any liability or expenses of defense or be held personally liable to them under any term or provision hereof, because of the City's execution or attempted execution hereof, or Page 21 of 44 ED2.Page 952 of 975 because of any breach hereof. 6.05 Independent Contractor The Contractor shall perform under this Agreement as an independent contractor to the City and not as a representative, employee, agent or partner of the City. 6.06 Business Relationships with Elected Officials Pursuant to Subsection 1-10-4(C)(3)(b) of the Municipal Code of the City of Evanston, it is illegal for any elected official of the City, or any person acting at the direction of such official, to contact, either orally or in writing, any other City official or employee with respect to any matter involving any person with whom the elected official has a business relationship, or to participate in any discussion in any City Council committee hearing or in any City Council meeting or in any other public meeting, or to vote on any matter involving the person with whom an elected official has a business relationship. Violation of Subsection 1-10-4(C)(3)(b) of the Municipal Code of the City of Evanston by any elected official with respect to this Agreement is grounds for termination of this Agreement. 6.07 Deemed Inclusion Provisions required by law, ordinances, rules, regulations or executive orders to be inserted in this Agreement are deemed inserted in this Agreement whether or not they appear in this Agreement or, upon application by either party, this Agreement will be amended to make the insertion; however, in no event will the failure to insert the provisions before or after this Agreement is signed prevent its enforcement. 6.08 Ethics A.In addition to other warranties and representations, Contractor warrants that no payment, gratuity or offer of employment will be made in connection with this Agreement by or on behalf of any Subcontractors to Contractor or higher tier subcontractors or anyone associated with them, as an inducement for the award of a subcontract or order. B.Contractor further acknowledges that any Agreement Page 22 of 44 ED2.Page 953 of 975 entered into, negotiated or performed in violation of any of the provisions of Section 1-10-4 of the Municipal Code of the City of Evanston is voidable as to the City. ARTICLE 7 EVENTS OF DEFAULT, REMEDIES, TERMINATION, RIGHT TO OFFSET, SUSPENSION 7.01 Events of Default Defined The following constitute events of default: A. Any material misrepresentation, whether negligent or willful and whether in the inducement or in the performance, made by Contractor to the City. B. Contractor's material failure to perform any of its managerial obligations under the Agreement including, but not limited to, the following: (1) failure to manage the Services in a manner satisfactory to the City; (2) discontinuance of the Contractor’s management of Services for reasons within the Contractor's reasonable control; (3) failure to comply with a material term of this Agreement, including but not limited to the provisions concerning insurance and nondiscrimination; and (4) any other acts specifically and expressly stated in this Agreement as constituting an event of default. C. The Contractor's default under any other agreement it may presently have or may enter into with the City during the life of this Agreement. The Contractor acknowledges and agrees that in the event of a default under this Agreement the City may also declare a default under any such other agreements. 7.02 Remedies The occurrence of any event of default which the Contractor fails to cure within 14 calendar days after receipt of notice Page 23 of 44 ED2.Page 954 of 975 specifying such default or which, if such event of default cannot reasonably be cured within 14 calendar days after notice, the Contractor fails, in the reasonable opinion of the City Manager, to commence and continue diligent efforts to cure, permits the City to declare the Contractor in default. Whether to declare the Contractor in default is within the reasonable discretion of the City Manager. Written notification of the default, and any intention of the City to terminate the Agreement, shall be provided to Contractor and, in the event such default is not timely cured or addressed as described herein above, such decision is final and effective after the close of any cure period described herein above or at the close of such cure period then agreed between the parties. Upon receipt of any such notice, the Contractor must discontinue any Services, unless otherwise directed in the notice, and deliver to the City all materials belonging to the City, if any, accumulated in the performance of this Agreement, whether completed or in the process of completion. At such time the City may invoke any legal or equitable remedy available to it including, but not limited to, the following: A. The right to take over and complete the Services or any part thereof as agent for the Contractor, either directly or through others. B. The right to terminate this Agreement as to any or all of the Services yet to be performed, effective at a time specified by the City. C. The right of specific performance, an injunction or any other appropriate equitable remedy. D. The right to money damages. E. The right to withhold all or any part of Contractor's compensation hereunder. F. The right to deem Contractor non-responsible in future contracts to be awarded by the City. If the City considers it to be in its best interest, it may elect not to declare default or to terminate this Agreement. The parties acknowledge that this provision is solely for the benefit of the City and that if the City permits the Contractor to continue to perform the Services despite one or more events of default, the Contractor is in Page 24 of 44 ED2.Page 955 of 975 no way relieved of any of its responsibilities, duties or obligations under this Agreement nor does the City waive or relinquish any of its rights. No delay or omission to exercise any right accruing upon any event of default impairs any such right nor shall it be construed as a waiver of any event of default or acquiescence therein, and every such right may be exercised from time to time and as often as may be deemed expedient. 7.03 Suspension The City may at any time for good cause request that the Contractor suspend its Services, or any part thereof, by giving 15 days prior written notice to the Contractor or upon no notice in the event of emergency. No costs incurred after the effective date of such suspension shall be allowed. The Contractor shall promptly resume its performance upon written notice by the City Manager. The Budget may be revised pursuant to Section 5.02 to account for any additional costs or expenses actually incurred by the Contractor as a result of recommencing the Services. 7.04 Early Termination In addition to termination for default, the City may, at any time for good cause, elect to terminate this Agreement or any portion of the Services to be performed under it at the reasonable discretion of the City Manager by a written notice to the Contractor. If the City elects to terminate the Agreement in full, all Services shall cease and all materials belonging to the City and accumulated in performing this Agreement, whether completed or in the process of completion, shall be delivered to the City Manager within 10 days after receipt of the notice or by the date stated in the notice. During the final ten days or other time period stated in the notice, the Contractor shall restrict its activities, and, to the best of its ability, those of its Subcontractors, to winding down any reports, analyses, or other activities previously begun. No costs incurred after the effective date of the termination are allowed. Payment for any Services actually and satisfactorily performed before the effective date of the termination shall be on the same basis as set forth in Article 5 hereof, but if any compensation is described or provided for on the basis of a period longer than ten days, then the compensation shall be prorated accordingly. If a court of competent jurisdiction determines that the City's Page 25 of 44 ED2.Page 956 of 975 election to terminate this Agreement for default has been wrongful, then such termination shall be deemed to be an early termination. ARTICLE 8 GENERAL CONDITIONS 8.01 Entire Agreement This Agreement, and the exhibits attached hereto and incorporated hereby, shall constitute the entire agreement between the parties and no other warranties, inducements, considerations, promises, or interpretations shall be implied or impressed upon this Agreement that are not expressly addressed herein. 8.02 Counterparts This Agreement is comprised of several identical counterparts, each to be fully executed by the parties and each to be deemed an original having identical legal effect. 8.03 Amendments No changes, amendments, modifications or discharge of this Agreement, or any part thereof, shall be valid unless in writing and signed by the authorized agent of the Contractor and the City Manager, or their successors and assigns. The City shall incur no liability for revised services without a written amendment to this Agreement pursuant to this Section. 8.04 Compliance with All Laws The Contractor shall at all times observe and comply with all applicable laws, ordinances, rules, regulations and executive orders of the federal, state and local government, now existing or hereinafter in effect, which may in any manner affect the performance of this Agreement. 8.05 Compliance with ADA and Other Accessibility Laws If this Agreement involves services to the public, the Contractor warrants that it shall provide its best efforts to ensure that all Services managed hereunder shall comply with all accessibility standards for persons with disabilities or environmentally limited persons including, but not limited to the following: Americans with Disabilities Act of 1990, 42 U.S.C. § Page 26 of 44 ED2.Page 957 of 975 12101 et seq. and the Rehabilitation Act of 1973, 29 U.S.C. §§ 793-94. In the event that the above cited standards are inconsistent, the Contractor shall comply with the standard providing greater accessibility. If this Agreement involves the management of design for construction and/or Construction, the Contractor warrants that all design documents produced by its Subcontractors and/or used under this Agreement shall to the best of its knowledge comply with all federal, state and local laws and regulations regarding accessibility standards for persons with disabilities or environmentally limited persons including, but not limited to, the following: Americans with Disabilities Act of 1990, 42 U.S.C. § 12101 et seq. and the Americans with Disabilities Act Accessibility Guidelines for Buildings and Facilities; the Architectural Barriers Act, P.L. 90-480 and the Uniform Federal Accessibility Standards; and the Environmental Barriers Act, 410 ILCS 25/1 et seq., and the regulations promulgated thereto at Ill. Admin. Code tit. 71, ch. 1, § 400.110. In the event that the above cited standards are inconsistent, any Subcontractor shall comply with the standard providing greater accessibility. If the Subcontractor fails to comply with the foregoing standards, the Contractor shall demand that it perform again at no expense all services required to be re- performed as a direct or indirect result of such failure. 8.06 Assigns All of the terms and conditions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective legal representatives, successors, transferees and assigns. 8.07 Severability If any provision of this Agreement is held or deemed to be or shall in fact be inoperative or unenforceable as applied in any particular case in any jurisdiction or in all cases because it conflicts with any other provision hereof or of any constitution, statute, ordinance, rule of law or public policy, or for any other reason, such circumstances shall not have the effect of rendering such provision inoperative or unenforceable in any other case or circumstances, or of rendering any other provision herein invalid, inoperative, or unenforceable to any extent. The invalidity of any one or more phrases, sentences, clauses or sections herein shall not effect the Page 27 of 44 ED2.Page 958 of 975 remaining portions of this Agreement or any part thereof. 8.08 Interpretation All headings in this Agreement are for convenience of reference only and do not define or limit the provisions thereof. Words of gender are deemed to include correlative words of the other gender. Words importing the singular number include the plural number and vice versa, unless the context otherwise indicates. All references to exhibits or documents are deemed to include all supplements and/or amendments to such exhibits or documents if entered into in accordance with the terms and conditions hereof and thereof. All references to persons or entities are deemed to include any persons or entities succeeding to the rights, duties, and obligations of such persons or entities in accordance with the terms and conditions herein. 8.09 Miscellaneous Provisions Whenever under this Agreement either party by a proper authority waives the other party’s performance in any respect or waives a requirement or condition to the other party’s performance, the waiver, whether express or implied, applies only to that particular instance and is not a complete or permanent waiver or for subsequent instances of the performance, requirement or condition. No waiver of either party shall be construed as a modification of the Agreement regardless of the number of times the City or Contractor may have waived the performance, requirement or condition. 8.10 Contractor Affidavit The Contractor must provide to the City, no later than sixty (60) days after the end of each year, a fully executed and notarized Affidavit certifying the expenditures and Services managed for the prior year. The form of this affidavit is attached as Exhibit 5 and incorporated by reference. 8.11 Governing Law and Jurisdiction This Agreement is governed as to performance and interpretation in accordance with the laws of the State of Illinois. ARTICLE 9 NOTICES Notices provided for herein shall be in writing and may be Page 28 of 44 ED2.Page 959 of 975 delivered personally or by United States mail, first class, certified, return receipt requested, with postage prepaid and addressed as follows: If to the City: City of Evanston Attn: City Manager 2100 Ridge Avenue Evanston, IL 60201 With a copy to: City of Evanston Attn: Corporation Counsel 2100 Ridge Avenue Evanston, IL 60201 If to the Contractor: EvMark (dba Downtown Evanston) Attn: Executive Director 909 Davis Street, 5th Floor Evanston, IL 60201 Changes in the above-referenced addresses must be in writing and delivered in accordance with the provisions of this Section. Notices delivered by mail shall be deemed received 3 days after mailing in accordance with this Section. Notices delivered personally shall be deemed effective upon receipt. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date executed by the City (“Effective Date”). CONTRACTOR: EVMARK (DBA DOWNTOWN EVANSTON) an Illinois not-for-profit corporation Page 29 of 44 ED2.Page 960 of 975 By: Annie Coakley Its Executive Director CITY: THE CITY OF EVANSTON, ILLINOIS By: Erika Storlie City Manager Page 30 of 44 ED2.Page 961 of 975 EXHIBIT 1 Scope of Services Special Service Area Number 4 Advertising & Promotion Public Way Maintenance Public Way Aesthetics Business Development Administration Tenant Retention/Attraction District Planning Any Additional Special Services Deemed Necessary by the Special Service Area in Compliance with 35 ILCS 200. Page 31 of 44 ED2.Page 962 of 975 EXHIBIT 2 Contractor Insurance Provisions Special Services Area Contractor or its Subcontractors must provide and maintain at each party’s own, respective expense, during the term of the Agreement and time period following expiration if Contractor is required to return and perform any of the Services or Additional Services under this Agreement, the insurance coverage and requirements specified below, insuring all operations related to the Agreement. A. INSURANCE TO BE PROVIDED 1) Commercial General Liability (Primary and Umbrella) Commercial General Liability Insurance or equivalent with limits of not less than $2,000.000 per occurrence for bodily injury, personal injury and property damage liability. Coverages must include the following: All premises and operations, products/completed operations, separation of insureds, defense and contractual liability. The City of Evanston is to be named as an additional insured on a primary, non-contributory basis for any liability arising directly or indirectly from the work of Services. 2) Professional Liability When Contractor enters into a subcontract with any Security Firm or professional consultants (e.g.; CPA's, Attorney, Architects, Engineers) to perform work in connection with this Agreement, such Security Firm or professional consultants must maintain Professional Liability Insurance covering acts, errors, or omissions with limits of not less than $1,000,000. When policies are renewed or replaced, the policy retroactive date must coincide with, or precede start of work on the Contract. A claims-made policy which is not renewed or replaced must have an extended reporting period of two (2) years. 3) Crime The Contractor is responsible for all persons handling funds under this Agreement, against loss by dishonesty, robbery, burglary, theft, destruction or disappearance, computer fraud, credit card forgery and other related crime risks. 4) Workers Compensation and Employers Liability Page 32 of 44 ED2.Page 963 of 975 If the Contractor has any direct hires during the term of this Agreement, the Contractor shall provide Workers Compensation Insurance, as prescribed by applicable law covering all employees who are to provide work under this Contract and Employers Liability coverage with limits of not less than $500,000 each accident, illness or disease. B. SECURITY FIRMS If the Contractor enters into a subcontract with a Security Firm, such Security Firm must be certified by State of Illinois, and the Security Firm's employees must be registered and certified by the State. Contractor must ensure and require any Security Firm subcontractor to comply with the Risk Management Division approved Security Firm Insurance Provision set forth in Exhibit 4 of this Agreement, attached hereto and incorporated by references as though fully set forth herein. C. ADDITIONAL REQUIREMENTS Contractor must furnish to the City Manager, City of Evanston, Civic Center, 2100 Ridge Avenue, Evanston, Illinois 60201, original Certificates of Insurance, or such similar evidence, to be in force on the date of this Agreement, and Renewal Certificates of Insurance, or such similar evidence, if the coverages have an expiration or renewal date occurring during the term of this Agreement. Contractor must submit evidence of insurance prior to execution of this Agreement. The receipt of any certificate does not constitute agreement by the City that the insurance requirements in the Agreement have been fully met or that the insurance policies indicated on the certificate are in compliance with all Agreement requirements. The failure of the City to obtain certificates or other insurance evidence from Contractor is not a waiver by the City of any requirements for the Contractor to obtain and maintain the specified coverages. Contractor must advise all insurers of the Agreement provisions regarding insurance. Non-conforming insurance does not relieve Contractor of the obligation to provide insurance as specified in this Agreement. Nonfulfillment of the insurance conditions may constitute a violation of the Agreement, and the City retains the right to suspend this Agreement until proper evidence of insurance is provided, or the Agreement may be terminated. The Contractor must provide for 60 days prior written notice to be given to the City in the event coverage is substantially changed, canceled or non-renewed. Page 33 of 44 ED2.Page 964 of 975 Any deductibles or self-insured retentions on referenced insurance coverages must be borne by Contractor. Contractor hereby waives and agrees to require their insurers to waive their rights of subrogation against the City of Evanston, its employees, elected officials, agents or representatives. The coverages and limits furnished by Contractor in no way limit the Contractor's liabilities and responsibilities specified within the Agreement or by law. Any insurance or self-insurance programs maintained by the City of Evanston do not contribute with insurance provided by Contractor under this Agreement. The required insurance to be carried is not limited by any limitations expressed in the indemnification language in this Agreement or any limitation placed on the indemnity in this Agreement given as a matter of law. If Contractor is a joint venture or limited liability company, the insurance policies must name the joint venture or limited liability company as a named insured. Contractor must require all Subcontractors to provide the insurance required in this Agreement, or Contractor may provide the coverages for Subcontractors. All Subcontractors are subject to the same insurance requirements of Contractor unless otherwise specified in this Agreement. In the event Contractor fails to purchase or procure insurance as required above, the parties expressly agree that Contractor shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law or in equity, against Contractor. If Contractor or Subcontractor desire additional coverages, the party desiring the additional coverages is responsible for the acquisition and cost. Notwithstanding any provision in the Contract to the contrary, the City of Evanston Corporation Counsel maintains the right to modify, delete, alter or change these requirements. Page 34 of 44 ED2.Page 965 of 975 EXHIBIT 3 Security Firm and Subcontractor Insurance Provisions CONTRACT INSURANCE REQUIREMENTS The Security Firm or other Subcontractor must provide and maintain at Security Firm’s or Subcontractor's own respective expense, until Contract completion (and, if Security Firm or Subcontractor, respectively, is required to return and perform additional work, then also during the time period following expiration) the insurance coverages and requirements specified below, insuring all operations related to the Contract. The term “Contract,” as used in this Exhibit 3, shall be defined as any agreement executed between the Contractor and any of its subcontractors, including but not limited to, its Security Firm(s), to which funds allocated under this Agreement shall apply. A. INSURANCE TO BE PROVIDED 1) Workers Compensation and Employers Liability Workers Compensation Insurance, as prescribed by applicable law covering all employees who are to provide work under this Contract and Employers Liability coverage with limits of not less than $500,000 each accident, illness or disease. 2) Commercial General Liability (Primary and Umbrella) Commercial General Liability Insurance or equivalent with limits of not less than $1,000,000 per occurrence for bodily injury, personal injury, and property damage liability. Coverages must include the following: All premises and operations, products/completed operations, separation of insureds, defense, and contractual liability. The City of Evanston and Contractor are to be named as an additional insureds on a primary, non-contributory basis for any liability arising directly or indirectly from the work. 3) Automobile Liability (Primary and Umbrella) When any motor vehicles (owned, non-owned and hired) are used in connection with work to be performed, the Security Firm or other Subcontractor must provide Automobile Liability Insurance with limits of not less than $1,000,000 per occurrence for bodily injury and property damage. The City of Evanston and Contractor are to be named as an additional insureds on a primary, non-contributory basis. Page 35 of 44 ED2.Page 966 of 975 4) Professional Liability Professional Liability Insurance covering acts, errors, or omissions must be maintained by the Security Firm or, if the Subcontractor is a licensed professional or professional consultant, by the Subcontractor, with limits of not less than $1,000,000. When policies are renewed or replaced, the policy retroactive date must coincide with, or precede, start of work on the Contract. A claims-made policy which is not renewed or replaced must have an extended reporting period of two (2) years. B. ADDITIONAL REQUIREMENTS The Security Firm or Subcontractor must furnish the City Manager, City of Evanston, Civic Center, 2100 Ridge Avenue, Evanston, Illinois 60201, original Certificates of Insurance, or such similar evidence, to be in force on the date of this Contract, and Renewal Certificates of Insurance, or such similar evidence, if the coverages have an expiration or renewal date occurring during the term of this Contract. The receipt of any certificate does not constitute agreement by the Contractor that the insurance requirements in the Contract have been fully met or that the insurance policies indicated on the certificate are in compliance with all Contract requirements. The failure of the Contractor to obtain certificates or other insurance evidence from Security Firm or Subcontractor is not a waiver by the Contractor of any requirements for the Security Firm or Subcontractor to obtain and maintain the specified coverages. The Security Firm or Subcontractor shall advise all insurers of the Contract provisions regarding insurance. Non-conforming insurance does not relieve Security Firm or Subcontractor of the obligation to provide insurance as specified herein. Nonfulfillment of the insurance conditions may constitute a violation of the Contract, and the Contractor retains the right to stop work until proper evidence of insurance is provided, or the Contract may be terminated. The Security Firm or Subcontractor must provide for 60 days prior written notice to be given to the Contractor in the event coverage is substantially changed, canceled, or non-renewed. Any deductibles or self-insured retentions on referenced insurance coverages must be borne by Security Firm or Subcontractor. The Security Firm or Subcontractor hereby waives and agrees to require their insurers to waive their rights of subrogation against the Contractor and the City of Evanston, its employees, elected officials, agents, or representatives. Page 36 of 44 ED2.Page 967 of 975 The coverages and limits furnished by Security Firm or Subcontractor in no way limit the Security Firm's liabilities and responsibilities specified within the Contract or by law. Any insurance or self-insurance programs maintained by the Contractor do not contribute with insurance provided by the Security Firm or Subcontractor under the Contract. The required insurance to be carried is not limited by any limitations expressed in the indemnification language in this Contract or any limitation placed on the indemnity in this Contract given as a matter of law. If Security Firm or Subcontractor is a joint venture or limited liability company, the insurance policies must name the joint venture or limited liability company as a named insured. The Security Firm or Subcontractor must require all subcontractors to provide the insurance required herein, or Security Firm or Subcontractor may provide the coverages for subcontractors. All subcontractors are subject to the same insurance requirements of Security Firm or Subcontractor unless otherwise specified in this Contract. If Security Firm or subcontractor desires additional coverages, the party desiring the additional coverages is responsible for the acquisition and cost. Notwithstanding any provision in the Contract to the contrary, the City of Evanston Corporation Counsel maintains the right to modify, delete, alter or change these requirements. Page 37 of 44 ED2.Page 968 of 975 EXHIBIT 4 Economic Disclosure Statement and Affidavit Section 1-18-1 of the Evanston City Code requires all persons seeking to do business with the City to provide the following information with their agreement. Every question must be answered. If the question is not applicable, answer with "NA". APPLICANT NAME:_________________________________________________ ______ APPLICANT ADDRESS: _________________________________________________ TELEPHONE NUMBER: _________________________________________________ FAX NUMBER: _________________________________________________ APPLICANT is (Check One) 1. Corporation ( ) 2. Partnership ( ) 3. Sole Owner ( ) 4. Association ( ) 5. Other ( ) ______________________________________________________ ________ Please answer the following questions on a separate attached sheet if necessary. SECTION I - CORPORATION 1a. Names and addresses of all Officers and Directors of Corporation. _________________________________________________ _________________ _________________________________________________ _________________ _________________________________________________ _________________ Page 38 of 44 ED2.Page 969 of 975 1b. (Answer only if corporation has 33 or more shareholders.) Names and addresses of all those shareholders owning shares equal to or in excess of 3% of the proportionate ownership interest and the percentage of shareholder interest. (Note: Corporations which submit S.E.C. form 10K may substitute that statement for the material required herein.) _____________________________________________________ _____________ _____________________________________________________ _____________ _____________________________________________________ _____________ 1c. (Answer only if corporation has fewer than 33 shareholders.) Names and addresses of all shareholders and percentage of interest of each herein. (Note: Corporations which submit S.E.C. form 10K may substitute that statement for the material requested herein.) _____________________________________________________ _____________ _____________________________________________________ _____________ _____________________________________________________ _____________ SECTION 2 - PARTNERSHIP/ASSOCIATION/JOINT VENTURE 2a. The name, address, and percentage of interest of each partner whose interests therein, whether limited or general, is equal to or in excess of 3%. _____________________________________________________ _____________ _____________________________________________________ _____________ _____________________________________________________ _____________ Page 39 of 44 ED2.Page 970 of 975 2b. Associations: The name and address of all officers, directors, and other members with 3% or greater interest. _________________________________________________ _________________ _________________________________________________ _________________ _________________________________________________ _________________ SECTION 3 - TRUSTS 3a. Trust number and institution. _____________________________________________________ _____________ 3b. Name and address of trustee or estate administrator. _____________________________________________________ _____________ _____________________________________________________ _____________ _____________________________________________________ _____________ 3c. Trust or estate beneficiaries: Name, address, and percentage of interest in total entity. _____________________________________________________ _____________ _____________________________________________________ _____________ _____________________________________________________ _____________ SECTION 4 - ALL APPLICANTS - ADDITIONAL DISCLOSURE Page 40 of 44 ED2.Page 971 of 975 4a. Specify which, if any, interests disclosed in Section 1, 2, or 3 are being held by an agent or nominee, and give the name and address of principal. _________________________________________________ _________________ _________________________________________________ _________________ _________________________________________________ _________________ 4b. If any interest named in Section 1,2, or 3 is being held by a "holding" corporation or other "holding" entity not an individual, state the names and addresses of all parties holding more than a 3% interest in that "holding" corporation or entity as required in 1(a), 1(b), 1(c), 2(a), and 2(b). _____________________________________________________ _____________ _____________________________________________________ _____________ _____________________________________________________ _____________ 4c. If "constructive control" of any interest named in Sections 1,2, 3, or 4 is held by another party, give name and address of party with constructive control. ("Constructive control" refers to control established through voting trusts, proxies, or special terms of venture of partnership agreements.) _____________________________________________________ _____________ _____________________________________________________ _____________ _____________________________________________________ _____________ Page 41 of 44 ED2.Page 972 of 975 I have not withheld disclosure of any interest known to me. Information provided is accurate and current. ______________________ _________________________________ Date Signature of Person Preparing Statement ______________________ Title ATTEST: ___________________________ (Notary Seal) Notary Public Commission Expires: ____________________ Page 42 of 44 ED2.Page 973 of 975 EXHIBIT 5 Contractor Affidavit Contractor Name: Special Service Area Number : Agreement ("Agreement"): Agreement between the City of Evanston and ________________ dated ______________relating to the provision of special services. AFFIDAVIT The undersigned, _________________________, as ________________, and on behalf of _____________________, having been duly sworn under oath, certifies that in the year it performed that portion of the Services described in Exhibit 1 of the Agreement in accordance with the terms of the Agreement, to the extent described in the attached Full-Year Assessment Form and that it spent that portion of funds obtained from the City in connection with that Agreement on the Services described in Exhibit 1, to the extent described in the attached Full-Year Assessment Form . The Full Year Assessment Form shall be in the form prescribed by the City and shall contain such level of detail as the City may require from time to time. Nothing in this Affidavit may be construed as limiting Contractor's obligations under the Agreement. All terms not defined in this Affidavit will be as defined in the Agreement. Under penalty of perjury, I certify that I am authorized to execute this Affidavit on behalf of the Contractor, that I have personal knowledge of the certifications made in this Affidavit, and that they are true and correct. NAME OF CONTRACTOR: ___________________________________ Signature of Authorized Officer: ________________________________ Name of Authorized Officer: ___________________________________ State of Illinois County of Cook Page 43 of 44 ED2.Page 974 of 975 Sworn to and acknowledges before me by ______________________________ [Name of Signatory] as __________________ [Title] of ___________________________ [Name of Contracting Party] this _________ day of ___________, 2017. _______________________________ Notary Public Page 44 of 44 ED2.Page 975 of 975