HomeMy WebLinkAbout09.21.20
AGENDA
Special City Council Meeting
Monday, September 21, 2020
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:00 PM
As the result of an executive order issued by Governor J.B. Pritzker suspending in -
person attendance requirements for public meetings, City Council members and City
staff will be participating in this meeting remotely.
The Special City Council meeting was called for the purpose reviewing the responses to
Request for Proposal (RFP) 19-29 for the Harley Clarke Mansion and Coach House.
Due to public health concerns, residents will not be able to provide public comment in-
person at the meeting. Those wishing to make public comments at the Special City
Council meeting may submit written comments in advance or sign up to provide public
comment by phone or video during the meeting by completing the City Clerk's Office's
online form at www.cityofevanston.org/government/city-clerk/public-comment-sign-up
or by calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16
(I) ROLL CALL: BEGIN WITH ALDERMAN WYNNE
(II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV) COMMUNICATIONS: CITY CLERK
Page 1 of 3
(V) SPECIAL ORDERS OF BUSINESS
SP1.
Review of Responses to Request for Proposal (RFP) 19-29 for the
Harley Clarke Mansion and Coach House
Staff recommends City Council review the responses to Request for
Proposal (RFP) 19-29 for the Harley Clarke Mansion and Coach House.
For Discussion
Review of Responses to Request for Proposal (RFP) 19-29 for the
Harley Clarke Mansion and Coach House
Presentations:
Artists Book House
Evanston Community Lakehouse and Gardens
Evanston Conservancy
ONECommunity Museum
(VI) PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VII) CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(VIII) ADJOURNMENT
Page 2 of 3
Memorandum
To: Honorable Mayor and Members of the City Council
From: Tasheik Kerr, Management Analyst
Subject: Review of Responses to Request for Proposal (RFP) 19 -29 for the
Harley Clarke Mansion and Coach House
Date: September 21, 2020
Recommended Action:
Staff recommends City Council review the responses to Request for Proposal (RFP) 19 -29
for the Harley Clarke Mansion and Coach House.
Council Action:
For Discussion
Summary:
On May 16, 2019, the City issued a Request for Proposal (RFP) 19-29 for the purpose of
entering into a long-term lease with a party that will invest in and renovate the Harley Clarke
Mansion and Coach House. Prior to the proposal deadline of February 28, 2020, staff
facilitated tours of the facility and met with interested parties to discuss the proposed work
and answer questions related to the project. Interested parties were also invited to present
their proposal to the general public on August 6, 2019 and November 5, 2019.
Responses were received from four organizations: Artists Book House, Evanston Community
Lakehouse & Gardens, Evanston Conservancy, and ONECommunity Museum. With regard
to the process for reviewing the proposals, the City Council directed staff to place the
proposals on a special meeting agenda, scheduled for May 18, 2020, for members of the
City Council to review. However, due to the Coronavirus pandemic, review of the proposals
was delayed until the September 21, 2020 City Council meeting. Each respondent will be
provided 15 minutes with which to give a presentation during this meeting with Q&A to follow
after all presentations have concluded. Adherence to the 15 minutes guideline will be
required of all presenting parties in order to ensure fairness.
All four respondents were in compliance with the minimum requirements of the RFP. Staff
has reviewed submissions for completeness but has not provided any analysis regarding the
scope, manner or capabilities of any of the submissions.
A.Page 3 of 3