HomeMy WebLinkAbout09.29.20
AGENDA
City Council
Tuesday, September 29, 2020
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:30 PM
Administration & Public Works Committee begins at 4:30pm
Planning & Development Committee begins at 5pm
City Council convenes at 5:30pm or the conclusion of Planning & Development Committee
As the result of an executive order issued by Governor J.B. Pritzker suspending
in-person attendance requirements for public meetings, City Council members
and City staff will be participating in this meeting remotely.
Due to public health concerns, residents will not be able to provide public
comment in-person at the meeting. Those wishing to make public comments at
the Administrative & Public Works Committee, Planning & Development
Committee or City Council meetings may submit written comments in advance
or sign up to provide public comment by phone or video during the meeting by
completing the City Clerk's Office's online form at
www.cityofevanston.org/government/city-clerk/public-comment-sign-up
or by calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16
Page
(I) ROLL CALL - BEGIN WITH ALDERMAN WILSON
(II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
Page 1 of 359
(IV) COMMUNICATIONS: CITY CLERK
(V) PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VI) SPECIAL ORDERS OF BUSINESS
SP1.
Appeal of Preservation Commission Decision Denying a Certificate
of Appropriateness for the Barn Structure at 2404 Ridge Avenue to
Approve Existing Conditions of Windows and Skylights
The City Council may make a motion to accept the application for
appeal. If a motion is made and adopted, the City Council shall affirm,
modify or reverse the decision of the Preservation Commission within
forty-five (45) days (no later than November 13, 2020). If no motion to
accept the application for appeal is made and adopted, the decision of
the Commission shall be final.
For Action
Application for Appeal to the City Council of Preservation Commission
Decision Denying a Certificate of Appropriateness for the Barn Structure
at 2404 Ridge
12 - 73
Page 2 of 359
(VII) CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.
Approval of the Minutes of the Regular City Council meeting of
August 10, 2020
Staff recommends approval of the Minutes of the Regular City Council
meeting of August 10, 2020.
For Action
Draft City Council Meeting Minutes - August 10, 2020
74 - 83
CM2.
Approval of the Minutes of the Special City Council meeting of
September 8, 2020
Staff recommends approval of the Minutes of the Special City Council
meeting of September 8, 2020.
For Action
Draft Special City Council Minutes - September 8, 2020
84 - 87
CM3.
Approval of the Minutes of the Regular City Council meeting of
September 14, 2020
Staff recommends approval of the Minutes of the Regular City Council
meeting of September 14, 2020.
For Action
Draft City Council Minutes - September 14, 2020
88 - 100
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE - ALDERMAN RUE SIMMONS
A1.
Approval of the City of Evanston Payroll, Bills
Staff recommends City Council approval of the City of Evanston Payroll
for the period of August 17, 2020, through August 30, 2020, in the
amount of $2,674,652.57, August 31, 2020, through September 13, in
the amount $2,777,357.83 and Bills List for September 29, 2020, in the
amount of $3,695,015.83.
For Action
Approval of the City of Evanston Payroll and Bills
101 - 122
A2.
Single Audit for FY 2019
Staff recommends City Council review and place on file the Single Audit
report for the fiscal year ending December 31, 2019.
For Action: Accept and Place on File
Single Audit for FY 2019
123 - 136
Page 3 of 359
A3.
Approval of a Contract Extension with Morton Salt Company for
the Purchase of Rock Salt for the 2020/21 Winter Season
Staff recommends City Council authorize the City Manager to execute a
one-year contract extension for the purchase of up to 7,500 tons of rock
salt from Morton Salt Company (123 N. Wacker Drive, Chicago IL) at a
cost of $59.87 per ton, for a winter season (2020/21) estimated total
cost of $449,025.00. Funding for this purchase will be provided from the
MFT Snow and Ice Control Fund (Account 200.40.5100.65015). Staff
will request a FY2021 budget allocation of $625,000.00 for the pu rchase
of the estimated 7,500 tons of salt needed and other deicing agents.
For Action
Approval of a Contract Extension with Morton Salt Company for the
purchase of Rock Salt for the 2020/21 winter season
137 - 139
A4.
Approval of Change Order No. 2 with Alfred Benesch & Company
for engineering services for the 30-Inch Diameter Transmission
Main Rehabilitation Project (RFP 17-06)
Staff recommends City Council authorize the City Manager to execute
Change Order No. 2 to the engineering services contract with Alfred
Benesch & Company (205 North Michigan Avenue, Suite 2400,
Chicago, IL) for the 30-inch diameter transmission main rehabilitation
project (RFP 17-06) in the amount of $19,960. This will increase the
overall contract amount from $405,844.54 to $425,804.54. Funding will
be provided from the Water Fund (Account 513.71.7330.62145 -
417006), which has an FY 2020 budget of $175,000 for this project, all
of which is remaining. Staff is applying for a low -interest loan from the
Illinois Environmental Protection Agency (IEPA) for this project. If the
loan is received, most of the engineering costs would be considered
eligible for reimbursement.
For Action
Approval of Change Order No. 2 with Alfred Benesch & Company for
engineering services for the 30-Inch Diameter Transmission Main
Rehabilitation Project
140 - 146
A5.
Resolution 62-R-20, Creating a Provisional Moratorium on Tenant
Eviction Notices Due to COVID-19 Impact
Alderman Fleming recommends City Council adoption of Resolution 62 -
R-20, creating a provisional moratorium on tenant eviction notices due
to COVID-19 impact.
For Action
Resolution 62-R-20, Creating a Provisional Moratorium on Tenant
Eviction Notices Due to COVID-19 Impact
147 - 155
Page 4 of 359
A6.
Resolution 75-R-20 Contract with Hoffman House Catering for
Senior Meal Programs
Staff recommends City Council adoption of Resolution 75-R-20
authorizing the City Manager to execute a new contract between the
City of Evanston and Hoffman House Catering (1530 Hubbard Ave.,
Batavia, IL) to provide a senior meal congregate program at the Levy
Senior Center and Fleetwood-Jourdain Community Center for a period
of October 1, 2020 through September 30, 2021 in the not–to-exceed
amount of $4.93 per lunch. Total meal program contract value is
projected at $40,121.00. Funding is provided by various line items in
Levy Center (100.30.3055) and Fleetwood Jourdain Center
(100.30.3040) business units.
For Action
Resolution 75-R-20 Contract with Hoffman House Catering for Senior
Meal Programs
156 - 174
A7.
Resolution 76-R-20: Amendment to Collective Bargaining
Agreement with the International Association of Firefighters Local
742
Staff recommends City Council approval of Resolution 76 -R-20 to
authorize the Interim City Manager to execute an amendment and side
letters to the current collective bargaining agreement with the
International Association of Firefighters (IAFF) Local 742 e ffective
January 1, 2019 through December 31, 2022. City Council approval will
ratify Exhibit N - “Side Letter of Agreement 2019 - 2022 Contract
Changes,” Appendix O-“Side Letter of Agreement Maintenance of
Service Levels,” and Appendix P—“Side Letter of Agreement Layoffs”
Copies of each are attached.
For Action
Resolution 76-R-20: Amendment to Collective Bargaining Agreement
with the International Association of Firefighters Local 742
175 - 185
A8.
Resolution 77-R-20, Designating Harbert Park as Harbert Payne
Park
Staff recommends adoption of Resolution 77-R-20, designating Harbert
Park as Harbert Payne Park Funding for new signage comes from the
Capital Improvement Fund (Account 415.40.4120.65515.519001).
For Action
Resolution 77-R-20, Designating Harbert Park as Harbert Payne Park
186 - 190
Page 5 of 359
A9.
Resolution 78-R-20, Authorizing the City Manager to Sign a Local
Assurance Document and Submit an Application for Grant Funds
from the Illinois Transportation Enhancement Program for the Main
Street Improvements Project
Staff recommends City Council adoption of Resolution 78-R-20
Authorizing the City Manager to Sign a Local Assurance Document and
Submit an Application for Grant Funds from the Illinois Transportation
Enhancement Program for the Main Street Improvements Project. The
Illinois Transportation Enhancement Program (ITEP) will fund 80
percent of eligible construction costs up to $2,000,000. The total
estimated cost for the Main Street Improvements Project is $5,490,000.
Therefore, the City will seek the max $2,000,000 in funding for the grant.
The City’s share of the remaining project costs will total $3,490,000. A
detailed summary is included in the memo below.
For Action
Resolution 78-R-20, Application for Grant Funds from the Illinois
Transportation Enhancement Program for the Main Street
Improvements Project
191 - 195
A10.
Resolution 79-R-20, Designating the Portion of Dodge Avenue
between Church Street and Lake Street with the Honorary Street
Name Sign, “Black Lives Matter Way”
The Parks, Recreation and Community Services Board recommend
adoption of Resolution 79-R-20, designating the portion of Dodge
Avenue between Church Street and Lake Street with the Honorary
Street Name Sign, “Black Lives Matter Way.” Three street signs are
made for the honoree. One sign is installed at each end of the
designated one block area and the third sign is given to the honoree .
The approximate total cost to create all three signs is $200. Funds for
the honorary street name sign program is budgeted in the Public Works
Agency, Public Service Bureau - Traffic Operations' materials fund
(Account 100.40.4520.65115) which has a fiscal year 2020 budget of
$58,000 and a year to date balance of $15,000.
For Action
Resolution 79-R-20, Designating the Portion of Dodge Avenue between
Church Street and Lake Street as “Black Lives Matter Way"
196 - 211
A11.
Ordinance 55-O-20, Amending the Amusement Tax
Staff recommends City Council adoption of Ordinance 55-O-20
amending the Amusement Tax to include online streaming services and
to clarify that the tax applies to media that is capable of being streamed
to mobile devices. Amusement Tax revenue is deposited to the City's
General Fund.
For Introduction
Ordinance 55-O-20, Amending the Amusement Tax
212 - 220
Page 6 of 359
A12.
Ordinance 57-O-20, Amending City Code Section 10-11-12 “Parking
Zones Adding Section XII(J) – Electric Vehicle Charging Stations
Staff recommends City Council adoption of Ordinance 57-O-20,
amending City Code Section 10-11-12 “Parking Zones” by adding
Section J - Electric Vehicle Charging Stations. The Ordinance adds a
fee of $1 an hour for vehicles parked in City owned parking lots at the
Electric Vehicle Charging stations. In addition, the Ordinance adds a
three (3) hour maximum ensuring better turnover. The fees will provide
additional revenue to expand the City’s program in the future, while
keeping the rate low to incentivize the use of electric vehicles as part of
the City’s Climate Action Resilience Plan (CARP).
For Introduction
Ordinance 57-O-20, Amending City Code Section 10-11-12 “Parking
Zones Adding Section XII(J) – Electric Vehicle Charging Stations
221 - 226
A13.
Ordinance 82-O-20, Amending City Code Section 5-1-3, 302.13
“Parking of Motor Vehicles”, Section 7-3-10-1 “Vehicles on
Sidewalk, Parkway” and Section 10-4-1 “Stopping, Standing or
Parking Prohibited in Specified Places”
Staff recommends City Council adoption of Ordinance 82-O-20,
amending Section 5-1-3, 302.13 “Parking of Motor Vehicles,” Section 7-
3-10-1 “Vehicles on Sidewalk, Parkway” and Section 10-4-1 “Stopping,
Standing or Parking Prohibited in Specified Places” to allow for parking
of a vehicle on a parkway. The vehicle will be allowed to park on the
parkway if there is an approved substrate/surface, the vehicle fits
entirely between the sidewalk, street, and concrete curbing inner edges
where it meets the parkway, is registered with the State of Illinois with a
current license plate, and can be moved with proper notice if required .
The Ordinance also adds a parking violation fee if the vehicle was not
parked within the specifications and notes that the vehicle parked on the
parkway is subject to all City Code enforcement.
For Introduction
Ordinance 82-O-20, Amending City Code Section 5-1-3, 302.13
“Parking of Motor Vehicles”,Section 7-3-10-1 “Vehicles on Sidewalk,
Parkway”
227 - 232
Page 7 of 359
A14.
Ordinance 91-O-20, Authorizing the Sale of Aging Surplus Fleet
Vehicles Owned by the City of Evanston
Staff recommends City Council adopt Ordinance 91-O-20, directing the
City Manager to offer the sale of vehicles owned by the City through
public auction through GovDeals, an online auction system utilized by
government agencies, on or around Wednesday, October 21, 2020, or
any other subsequent America’s Auto Auction. These vehicles have
been determined to be surplus due to new vehicle replacements being
placed into service or vehicles that had to be taken out of service for
safety reasons with the intention of eventual replacement.
For Introduction
Ordinance 91-O-20, Authorizing the Sale of Aging Surplus Fleet
Vehicles Owned by the City of Evanston
233 - 237
A15.
Ordinance 79-O-20, Amending Title 3, Business Regulations,
Chapter 2, Municipal Occupation Taxes, of the Evanston Municipal
Code Providing for an Infrastructure Maintenance Fee
Staff recommends City Council adoption of Ordinance 79-O-20 by which
the City Council would amend Title 3, Business Regulations, Chapter 2,
Municipal Occupation Taxes, of the Evanston Municipal Code Providing
for an Infrastructure Maintenance Fee.
For Action
Ordinance 79-O-20, Amending the Evanston Municipal Code Providing
for an Infrastructure Maintenance Fee
238 - 245
A16.
Ordinance 85-O-20 Amending Title 8, Chapter 4, Part 9, Section 2
“Franchise” Imposition of Franchise Service Administrative Fee
Staff recommends City Council adoption of Ordinance 85-O-20
Amending Title 8, Chapter 4, Part 9, Section 2 “Franchise” Imposition of
Franchise Service Administrative Fee.
For Action
Ordinance 85-O-20 Amending Title 8, Chapter 4, Part 9, Section 2
“Franchise” Imposition of Franchise Service Administrative Fee
246 - 275
Page 8 of 359
(IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE -
ALDERMAN WYNNE
P1.
Renewal Contract for Landlord-Tenant Services with Metropolitan
Tenants Organization and Lawyers' Committee for Better Housing
for October 1, 2020 - December 31, 2021
The Housing and Homelessness Commission and staff recommend
approval of a not to exceed $87,500 renewal contract with Metropolitan
Tenants Organization (MTO) and Lawyers’ Committee for Better
Housing (LCBH) for landlord-tenant services. The funding source is the
City’s Affordable Housing Fund, 250.21.5465.65497, Landlord-Tenant
services. The Affordable Housing Fund currently has an unallocated
cash balance of approximately $2,275,000.
For Action
Renewal Contract for Landlord-Tenant Services with Metropolitan
Tenants Organization and Lawyers' Committee for Better Housing for
Oct 1, 2020 - Dec 31, 2021
276 - 289
P2.
Resolution 73-R-20, Approving a Plat of Subdivision for 2404 Ridge
Avenue
Staff recommends adoption of Resolution 73-R-20 approving a re-
subdivision of 2404 Ridge Avenue subject to conditions of approval
requiring a 6-foot dedication of land for alley widening, a view easement
for the existing landmarked house, disconnection of utility services, and
capping and sealing of a well. This item was held at the September 14,
2020, Planning and Development Committee meeting.
For Action
Resolution 73-R-20 Approving a Re-subdivision of 2404 Ridge Avenue
290 - 299
P3.
Ordinance 80-O-20, Granting a Special Use Permit for a Cannabis
Transporter Business Located at 1701 Howard Street in the C1
Commercial District ("MJA Chicago LLC")
The Zoning Board of Appeals and staff recommend adoption, with
conditions, of Ordinance 80-O-20 granting a Special Use for a Cannabis
Transporter, MJA Chicago LLC, in the C1 Commercial District located at
1701 Howard Street. The applicant has complied with all zoning
requirements and meets all Standards for Special Use for this zoning
district.
For Action
Ordinance 80-O-20, Granting a Special Use Permit for a Cannabis
Transporter Business Located at 1701 Howard Street in the C1
Commercial District
300 - 315
Page 9 of 359
P4.
Ordinance 84-O-20, Granting a Map Amendment at 1910-1946
Orrington Ave and 714-716 Foster St., to rezone from the R4a
General Residential District to R1 Single-family Residential District
The Plan Commission recommends denial of a Zoning Map
Amendment, Ordinance 84-O-20, to rezone properties located at 1910–
1946 Orrington Avenue and 714-716 Foster Street from the R4a
General Residential District to the R1 Single-Family Residential District.
For Action
Ordinance 84-O-20, Granting a Map Amendment at 1910-1946
Orrington Ave and 714-716 Foster St., to rezone from the R4a to R1
316 - 338
P5.
Ordinance 86-O-20, Amending Title 6 of the Evanston City Code to
Create Accessory Dwelling Unit Regulations and to Revise the
Calculation of Building Lot Coverage
The Plan Commission and staff recommend the adoption of Ordinance
86-O-20, a Text Amendment to the Zoning Ordinance to Create
Accessory Dwelling Unit Regulations and to revise the calculation of
Building Lot Coverage.
For Action
Ordinance 86-O-20, Amending Title 6 of the Evanston City Code to
Create Accessory Dwelling Unit Regulations and to Revise the
Calculation of Building - Pdf
339 - 357
(X) APPOINTMENTS
APP1.
Approval of Appointments to the Alternative Emergency Response
Subcommittee and Reappointment to Preservation Commission
The Mayor recommends City Council approval of appointments of
Alderman Cicely Fleming, Chair, Alderman Eleanor Revelle; James
Barnett, Patti Capouch, Maureen McDonnell, Kristin Kennard,
Evangeline Semark, and the reappointment of Jamie Morris, Suzie
Reinhold, and Mark Simon to the Preservation Commission.
For Action
Approval of Appointments to the Alternative Emergency Response
Subcommittee and Reappointment to Preservation Commission
358 - 359
(XI) CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(XII) EXECUTIVE SESSION
Page 10 of 359
(XIII) ADJOURNMENT
(XIV) UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
10/1/2020 8:15AM Alternatives to Arrest Committee
10/1/2020 7:00PM Housing & Homelessness
Commission
10/5/2020 5:00PM Rules Committee
10/5/2020 6:00PM Human Services Committee
10/6/2020 7:00PM Housing & Community Development
Act Committee - CANCELED
10/8/2020 6:00PM Environment Board
10/8/2020 7:00PM Mental Health Board
10/12/2020 4:30PM
Administration & Public Works
Committee/Planning & Development
Committee/City Council
10/14/2020 7:00PM Animal Welfare Board
10/15/2020 6:30PM Equity & Empowerment Commission
Page 11 of 359
Memorandum
To: Honorable Mayor and Members of the City Council
From: Carlos Ruiz, Senior Planner/Preservation Coordinator
CC: Johanna Nyden, Community Development Director; Scott Mangum,
Planning and Zoning Manager
Subject: Appeal of Preservation Commission Decision Denying a Certificate of
Appropriateness for the Barn Structure at 2404 Ridge Avenue to
Approve Existing Conditions of Windows and Skylights.
Date: September 29, 2020
Recommended Action:
The City Council may make a motion to accept the application for appeal. If a motion is made
and adopted, the City Council shall affirm, modify or reverse the decision of the Preservation
Commission within forty-five (45) days (no later than November 13, 2020). If no motion to
accept the application for appeal is made and adopted, the decision of the Commission shall
be final.
Council Action:
For Action
Summary:
On July 21, 2020, Rick Sweitzer (owner) submitted a Certificate of Appropriateness (COA)
application requesting that the Preservation Commission approve the existing conditions of
windows and skylights of the 2404 Ridge Avenue barn structure which differ from the COA
originally approved by the Preservation Commission in 1997. The Property at 2404 Ridge
Avenue is a Designated Evanston Landmark.
On August 8, 2020, Rick Sweitzer presented the COA application to the Preservation
Commission with the following information:
West elevation: 1st Floor: one double window to north of door, and two double windows to
north of door, where three single windows & 1 double window were approved to the north of
the door.
South elevation: One double window where one single window was as shown on approved
plans - lower level windows were original when owner purchased.
East elevation: Owner has already removed 3 skylights as requested by the City of Evanston.
SP1.Page 12 of 359
The application further states that: The total restoration that exists today now is less than the
approved plans approved as follows:1) West elevation: Three less skylights; 2) East
Elevation: one less sliding door; and 3) South Elevation: one less single window.
[Note: The foregoing description was submitted by the applicant in his application. As described
below, in its findings the Commission determined that additional changes were made from the
authorized project.]
Commission's Action:
The Preservation Commission voted 0 ayes, 6 nays, on a motion to approve a COA for 2404
Ridge Ave. for work that has been done and completed that was not approved in 1997 or i n
2000. The elements which are not approved that are now being moved for approval today,
(west elevation) on the first floor: one double window and two double windows to the north of
door where single windows and one double window were approved. On the south elevation,
one double window where one single window which is shown in the approved plans. Third,
the relocation of the skylights, from the locations depicted in the approved plans from 1997
which were centered over the windows, where the skylights were constructed in a different
location than shown. In accordance with standards for alteration 1-10, and demolition 1-6.
The motion failed.
Commission's Findings:
The Commission cited standards for review of alteration 2-8-9 (A) 1, 2, 3, and 10 non-
compliant as follows:
Standard 1. Every reasonable effort shall be made to adapt the property, structure, site or
object in a manner that requires minimal alteration of the property, structure, site or object
and its environment.
Finding: The alterations with the large windows were detrimental to the barn like-appearance,
in comparison to the much smaller windows that were originally approved.
Standard 2. The distinguishing original qualities or character of a property, structure, site or
object and its environment shall not be destroyed. The removal or alteration of any historic
material or distinctive architectural features shall be avoided whenever possible except when
retention represents a hazardous or dangerous condition.
Finding: Originally there was a barn without the three large double windows above the ground
floor. Standards 1 and 2 apply at that level (deck level of the west side), and for the south
side, where there is a large window in the middle of the south elevation.
Standard 3. All properties, structures, sites and objects shall be recognized as products of
their own time. Alterations to sites, buildings, structures, or objects that have no historic basis
shall be discouraged.
Finding: Standards 1, 2, and 3 apply to all of those windows at deck level on both the west
and the south elevations. The south elevation had a narrow window, but it was expanded and
made a bigger window.
Page 2 of 62
SP1.Page 13 of 359
Standard 10. Wherever possible, alterations to structures and objects shall be done in suc h a
manner that if such alterations were to be removed in the future, the essential form and
integrity of the structure would be unimpaired.
Finding: All of the openings are so large, making the barn into a house, with windows, doors,
and decks. In this instance, the alterations are such that they are not going to be removed;
puncturing the skin of the barn.
Commission's Conclusion:
Although the COA application states that there are fewer windows than the Commission had
approved in 1997 and re-issued in 2000, the windows installed are larger than would have
been considered appropriate to maintain the barn-like character of the structure. Also, the
windows are not in the same location as approved. In regard to the remaining 3 skylights on
the west elevation, the skylights do not align with the windows below as originally approved.
Legislative History:
• September 8, 2020, Preservation Commission reviewed the COA application, and a
motion to approve the existing condition of windows and skylights at the barn at 2404
Ridge Avenue, failed. Vote: 0 ayes, 6 nays.
Alternatives:
Attachments:
Appeal Application
Preservation Commission's Findings signed
Draft August 11, 2020 Preservation Commission Meeting Minutes Excerpt
Statement of Significance of 2404 Ridge Ave as an Evanston Landmark
August 11, 2020 Preservation Commission Packet
August 11, 2020 Applicant Presentation
Public Comments received prior to August 11, 2020 Preservation Commission meeting
Page 3 of 62
SP1.Page 14 of 359
1
EVANSTON PRESERVATION COMMISSION
APPEAL TO CITY COUNCIL
Notice of Appeal from Evanston Preservation Commission's Decision
1. Street address of subject property:____________________________________________________
2. Parcel's Identification Number (lot of record)____________________________________________
3. Appellant/Property Owner's name(s)___________________________________________________
Mailing Address: Number___________ Street Name______________________________________
City:___________________ Zip Code:_________________________________________________
Phone Number: ______________________ Email: ______________________________________
4. Appellants interest in subject property (owner, contract purchaser, etc.) if any:
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
5. If you are other than Owner of Record, you must also submit an affidavit setting forth the name(s)
and address of the owner(s) of record, based either on your personal knowledge or based on records
specified in the affidavit.
6. Is the subject property an Evanston Landmark? Yes , No
7. Is the property in a Historic District? Yes , No
8. If Yes: Lakeshore Ridge Suburban Apartment Building
Northeast Evanston
Local District National Register
9. Legal description of the subject property:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
10. A copy of any letters denying the request or proposal from which you wish to appeal should be
attached.
DocuSign Envelope ID: E79CB72E-F9A3-497D-B92E-3E072AAC21B8
( '#)( &#'#( "#&( #( "#&( #( '#)( +'(
- " +'(#& *") "
'( #"(#+"' $
&"
'(#( ( &$& " $ !& " "## #)"(- "# ',$(
( +'(
(!')&&#!( +'( "#'( #" "## #)"(- "# '
"(#( &
'%(&
#!!#" - "#+"'
& *")*"'(#" "# '
&5/69A;.==.31/:8/=A15>B1<38.57/:8
#A91<
+5781>>1
,
&5/6'A15>B1<4<5='A15>B1<
&5/6
C4<5=
&5031@1
<11971.2@1
,
Page 4 of 62
SP1.Page 15 of 359
2
11. What aspect(s) of the Preservation Commission's decision are you appealing?
Interpretation of the Historic Preservation Ordinance, Standards for Review of Applications for
Certificate of Appropriateness.
Determination of the facts.
Other
Please explain: (include attachments when necessary
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
12. If you are appealing an interpretation of the Historic Preservation Ordinance, what provision(s) is/are
in question? (include attachments when necessary)
Section: Paragraph: Number: Subparagraph: Number:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
DocuSign Envelope ID: E79CB72E-F9A3-497D-B92E-3E072AAC21B8
'1/>5:9 '>.90.<0=2:<<1@51A:2.;;75/.>5:9=2:</1<>525/.>1:2
.;;<:;<5.>191==
,
,
'1/>5:9 '>.90.<0=2:<<1@51A:2.;;75/.>5:9=2:</1<>525/.>1:2
.;;<:;<5.>191==
'1/>5:9
'>.90.<0=2:<<1@51A:2.;;75/.>5:9=2:</1<>525/.>1:2
.;;<:;<5.>191==
'1/>5:9
'>.90.<0=2:<<1@51A:2.;;75/.>5:9=2:</1<>525/.>1:2
.;;<:;<5.>191==
'1/>5:9 '>.90.<0=2:<<1@51A:2.;;75/.>5:9=2:</1<>525/.>1:2
.;;<:;<5.>191==
$71.=1=11.>>./4100:/?819>
'1/>5:9 '>.90.<0=2:<<1@51A:2.;;75/.>5:9=2:</1<>525/.>1:2
.;;<:;<5.>191==
Page 5 of 62
SP1.Page 16 of 359
3
13. What do you contend?
The proper interpretation of the Historic Preservation Ordinance.
The proper interpretation of the facts.
Other.
Please explain:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
14. In what way are you aggrieved (harmed) by the interpretation and/or determination of the Evanston
Preservation Commission?
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
I (We) certified that all of the above statements are true to the best of my (our) knowledge and belief. (If
there are joint appellants, all must sign)
_____________________________________________________________________________________
Name of Appellant (print) Signature Date
_____________________________________________________________________________________
Name of Appellant (print) Signature Date
_____________________________________________________________________________________
Name of Appellant (print) Signature Date
IMPORTANT REMAINDER: This appeal application must be submitted within thirty (30) days
of the Commission’s denial. Submit to the Community Development Department, Planning
Division, 2100 Ridge Avenue, Evanston, IL 60201, (847) 448-8675; Attn: Scott Mangum,
Planning and Zoning Manager or email to: smangum@cityofevanston.org
DocuSign Envelope ID: E79CB72E-F9A3-497D-B92E-3E072AAC21B8
C
$(
$71.=1=11.>>./4100:/?819>
4<5='A15>B1<
$71.=1=11.>>./4100:/?819>
&5/6'A15>B1<
C
$(
,
Page 6 of 62
SP1.Page 17 of 359
September 9, 2020
Evanston City Council
2100 Ridge Ave
Evanston, IL
60201
RE: 2404 Ridge Ave. Barn Alterations
Dear Evanston City Council,
Please see attached for completed copy of owner’s Notice of Appeal to Evanston Preservation
Commission’s Decision following August 11th, 2020 Historic Preservation meeting.
We are requesting a comprehensive review of the information herein for consideration.
Thank you,
Rick & Chris Sweitzer
(Owner & Applicant)
Page 7 of 62
SP1.Page 18 of 359
2404 Ridge: Appeal Application Attachment
11. What aspect(s) of the Preservation Commission’s Decision are you appealing?
We are appealing the HPC’s second decision to deny a Certificate of Appropriateness for the
existing conditions of the barn located at 2404 Ridge Ave. Specifically, we are appealing the
HPC’s interpretation of the Historic Preservation Ordinance as it pertains to the Standards for
Review of application for Certificate of Appropriateness, as well as the determination of facts.
First, it is important to clarify the issue at hand. In 1997, owner went through exhaustive
measures to get COA approval for work to be done on the barn, with an approved/stamped
architectural site plan & renderings of this work that would be completed. The work was
completed in early 2000’s and subsequently inspected multiple times by Evanston Inspectors,
without any issue.
In 2019, several neighbors complain to City staff that the existing conditions of the barn were
not as per the approved plans. The primary objection being that the original plans showed 6
skylights on the West Elevation, whereas the conditions at the time has 3 skylights on both the
East and West Elevations. Since these complaints were made and City direction to revert these
changes, owner has spent considerable time and money to remove the 3 skylights on the east
elevation at the City’s request.
The existing vs. approved conditions of the barn are as follows:
- West Elevation (existing):
o 1st floor: one window to north of door, and three double windows to south of
door
- West Elevation: (approved):
o 1st floor: three single windows and one double window to south of door
- South Elevation (existing):
o 1st floor: one double window
- South Elevation (approved):
o 1st floor: one double window added to west of pre-existing single window
Overall, the amount of work that was completed and exists today is considerably less that what
was originally approved 18+ years ago. The windows that were placed on the 1st floor west
elevation mimic the existing 2nd floor windows, creating greater consistency and continuity
throughout the exterior aesthetic.
Determination of Facts:
Throughout the HPC meeting and post-meeting findings of fact, in spite of owner’s best
attempt to illustrate what has been done, it is still being presented to the Council incorrectly.
Please reference page one, paragraph 1, of letter dated August 17th, 2020, where it references
Page 8 of 62
SP1.Page 19 of 359
the 1 double window and 2 double windows to north of door on the West Elevation. Please
reference the side by side photos of the approved vs. existing, where it clearly shows the
difference. There is only one single window to north of door.
The commissioners did not seem to understand what was being scrutinized and requested.
12. Interpretation of the Historic Preservation Standards of Review for Certificate of
Appropriateness (Evanston City Code (2-8-9 (A)):
1) Every reasonable effort…
a. The goal has always been to restore the dirt floor horse barn for adaptive reuse.
There is no question that every reasonable effort has been made to adapt the
barn in question, in a manner that required minimal alteration while preserving
the structural integrity. Additionally, the existing conditions of the barn are less
than what was originally approved, and thus can be considered “minimal
alteration of the structure” as outlined in this standard for review. The west side
1st floor windows mirror the existing 2nd floor windows.
2) The distinguishing original qualities…
a. No original and distinguishing qualities or properties of the barn have been
destroyed. The current placement of the west elevation windows has been done
in order to preserve the distinguishing original qualities (see elevation drawing in
COA application).
3) Structures recognized as products of their own time…
a. This work was done 18+ years ago and has taken on its new appearance
throughout that time. Requiring a change to this would go against this standard
due to the amount of time that has been established.
5) Distinctive stylistic features, materials, finishes…
a. All historic and stylistic features have been considered, preserved and enhanced
into future use. Several key barn features have been completely unaltered, such
as the horse stalls & urinals that runs the distance of the first floor, and the horse
stall windows and walls.
b. The kitchen in the barn features the amazing and historic work bench,
repurposed into a kitchen counter with appliances, while preserving the old
wooden vice. The historic artifacts, including wooden shovels, wheels, horse
tack, etc. have been saved and preserved as wall hangings.
c. Please note in drawings, the reuse of barn doors as shutters.
6) Deteriorated architectural features…
a. All deteriorated exterior features of the barn have been preserved and restored
with careful same kind attention.
Page 9 of 62
SP1.Page 20 of 359
9) Innovative design shall not be discouraged…
a. Owner has spent large sums of time and money to creatively repurpose the barn
use, while preserving, maintaining and enhancing its historic appeal through the
adaptive reuse of the west exterior and the entire interior as stated above.
10) Wherever possible, alterations to structures…
a. If these windows were to be removed, the essential form and integrity of the
structure would be unimpaired. This has been proved by the owner’s removal of
the East elevation skylights, without adding them back to the West elevation.
13. What do you contend?
Adaptive Reuse: We contend that throughout the past 18+ years, the existing conditions of the
barn have become evidence of the history and development of the structure. Thus, saving it
from destruction in order to create an adaptive reuse as a conforming ADU.
The barn that stands today has far less alteration than what was originally approved, and the
west elevation is barely visible from any public right of way.
We received approval for COA for the exterior and interior work in 1997, over 22 years ago. In
2000, the COA was extended. The exterior alterations completed in the 1st or 2nd year following
the issuance of the city permit issued in April 1999, following a very long and substantial review
by the City. Otherwise it would have required an additional extension of the original COA which
expires after 6 months.
14. In what way are you aggrieved (harmed) by the interpretation and/or determination of
the Evanston Preservation Commission?
The HPC interpretation and determination of the Evanston Preservation Commission presents
several grievances as an owner. First, this work has long been completed and not contended by
any neighbor and or City representative. The property has been inspected numerous times
since completion, without City indication of a violation or issue. The interpretation and
determination of the HPC to revert the changes that were made 18+ years ago would inflict not
only economic hardship but require additional HPC approvals / work to be done on the
property.
Owner has spent substantial time, money and energy into this project since purchasing it. It has
been the owner’s passion to maintain / preserve this historic property into an adaptive reuse
space, giving purpose and identity to the restoration. This dream has been extremely difficult
and costly due to undue neighbor pressure with personal agenda.
Page 10 of 62
SP1.Page 21 of 359
Page 1 of 3
August 17, 2020
Rick Sweitzer
1130 Greenleaf Avenue
Wilmette, IL 60091
RE: 2404 Ridge Ave. - Preservation Commission decision denying a Certificate of
Appropriateness for existing alterations not approved for the barn structure
Dear Mr. Sweitzer,
This is to notify you that at its August 11, 2020, meeting, the Preservation Commission
reviewed your application for a Certificate of Appropriateness for the barn structure at
2404 Ridge Ave. for the following: approval of the existing conditions of windows and
skylights on the barn, which reflect less work completed than originally approved 15+
years ago. West elevation: 1st floor: one double window, and two double windows to
north of door, where single windows and 1 double window were approved. South
elevation: One double window where one single window was as shown on approved
plans – lower level windows were original when owner purchased. East elevation: 3
skylights have been removed as requested by the City of Evanston. Total restoration
today: West elevation: three less skylights; East elevation: one less sliding door; South
elevation: one less single window.
After your presentation and the Commission’s discussion on the existing alterations,
Chair Simon made a motion to approve the certificate of appropriateness for 2404
Ridge Ave. landmark case 20PRES-0187 for work that has been completed, but not
approved in 1997 and 2000. The elements which are not approved are: [West elevation]
on the first floor, one double window and two double windows to the north of door,
where single windows and one double window were approved. On the south elevation,
one double window where a single window as is shown on the approved plans, and the
relocation of the skylights from the location depicted in the approved plans from 1997,
which were centered over the windows, the skylights were constructed in a different
location than shown. In accordance to standards for alteration 1-10, and demolition 1-6.
Discussion: Scott Mangum noted the motion is recorded. It is for the existing
improvements as constructed. Commissioner Hacker seconded the motion. The motion
failed. Vote: 0 ayes, 6 nays (Boden, Dudnik, Hacker, Morris, Simon, Sullivan).
Community Development
Department
Planning and Zoning Division
2100 Ridge Avenue
Evanston, Illinois 60201
T 847.448.8675
smangum@cityofevanston.org
Page 11 of 62
SP1.Page 22 of 359
Page 2 of 3
Findings of fact, relevant standards:
Standard 1: Every reasonable effort shall be made to adapt the property, structure, site
or object in a manner that requires minimal alteration of the property, structure, site or
object and its environment;
Standard 2: The distinguishing original qualities or character of a property, structure,
site or object and its environment shall not be destroyed. The removal or alteration of
any historic material or distinctive architectural features shall be avoided whenever
possible except when retention represents a hazardous or dangerous condition;
Standard 3: All properties, structures, sites and objects shall be recognized as
products of their own time. Alterations to sites, buildings, structures, or objects that
have no historic basis shall be discouraged; and
Standard 10: Wherever possible, alterations to structures and objects shall be done in
such a manner that if such alterations were to be removed in the future, the essential
form and integrity of the structure would be unimpaired.
Findings: The large windows are detrimental to the barn appearance, in comparison to
the much smaller windows that had been originally approved, and where there were no
windows before.
There was a barn, now it is a barn with three large double windows above the ground
floor. Standard 1 and standard 2 apply to that situation at that level (the deck level of the
west side). It is also true for the south elevation, where there is the large window in the
middle of that elevation.
All of the openings change the barn appearance into that of a house (windows, doors
and decks). The alterations are such that they are not going to be removed, except by
puncturing the whole skin of the barn that previously had a barn door and little window.
Next possible steps:
Per Section 2-8-8 (G) of the City Code, following the denial of a certificate of
appropriateness, you as the applicant, may, within thirty (30) days of the denial apply for
appeal to the City Council (instead of the Planning and Development Committee
because it is not composed of the nine (9) sitting Council members).
Alternately, based on the Commission’s decisions you could complete the exterior
alterations as the Commission approved via the Certificate of Appropriateness that was
issued in 1997 and re-issued by City staff in 2000.
Failure to return the barn to the 1997 approved alterations and re-issued in 2000
subjects you to the Penalties in Section 2-8-15.
However, if you decide to appeal the denial of the certificate of appropriateness you
must submit your appeal application to this office by no later than September 10, 2020
(application for appeal is enclosed).
Page 12 of 62
SP1.Page 23 of 359
Page 3 of 3
For your information I have enclosed Section 2-8-8 - Certificate of Appropriateness,
Section 2-8-9 - Standards for Review of Applications for Certificates of
Appropriateness (A) 1-10, Section 2-8-15 - Penalties, and the draft of the August 11,
2020 meeting notes.
The recording of the August 11, 2020 for 2404 Ridge Ave. can be accessed via the link
below: https://www.youtube.com/watch?v=oPqnydgEMuY&feature=youtu.be
Please contact me if you have any questions.
Sincerely,
Scott Mangum
Planning and Zoning Manager
Page 13 of 62
SP1.Page 24 of 359
EVANSTON CITY CODE
TITLE 2
CHAPTER 8 - HISTORIC PRESERVATION
(Ord. No. 29-O-18 , § 1, 5-14-2018)
2-8-8. - CERTIFICATE OF APPROPRIATENESS.
(A) Actions Requiring Certificate. A certificate of appropriateness shall be required before the following
actions affecting the exterior architectural appearance of any landmark or property, structure, site or
object within a district may be undertaken:
1. Any alteration, construction or relocation requiring a building permit from the City.
2. Any alteration, construction or relocation that involves the following:
(a) Replacement of windows or doors.
(b) Addition or replacement of storm windows or doors.
3. Any demolition in whole or in part or land altering activities requiring a permit from the City.
(B) Applications for Certificate of Appropriateness.
1. It shall be unlawful to undertake any of the work specified in Subsection (A) of this Section
without first obtaining a certificate of appropriateness from the Commission. Applications for a
certificate of appropriateness shall be made on a form prepared by the Commission, and shall
be submitted to the Commission.
2. Application forms shall be available from the Commission and the Division of Building and
Inspection Services. Applicants may be required to submit plans, drawings, elevations,
specifications, and other information as may be necessary for the Commission to adequately
review the application.
3. The Commission shall transmit a copy of the application to the Division of Building and
Inspection Services within five (5) business days following receipt of a properl y completed
application. The Division of Building and Inspection Services shall not act upon any permit until
the Commission has reviewed the work application and issued a certificate of appropriateness.
(C) Review by Commission.
1. The Commission shall review the application and vote to issue or deny the application within
forty-five (45) days following receipt of the application. The time to consider the application may
be extended with the consent of the applicant. The secretary of the Commission or designated
staff shall provide the applicant the time and place of any Commission meeting to consider the
application at least five (5) business days prior to the meeting. The applicant or his/her
authorized representative shall be allowed to appear and pr esent testimony in regard to the
application.
2. The City will provide notice, through the use of a third party service, by first class mail to
neighbors of those meetings wherein the Commission shall review applications for Certificates
of Appropriateness for any of the following activities: additions to existing structures;
construction of new primary structures; relocation of existing primary structures and/or
secondary structures; demolition of significant and/or contributing primary structures. Such
notice shall be sent to all owners, whose addresses appear on the current tax assessment list
as provided by the City, of real property located within a radius of two hundred fifty (250) feet of
the subject property. Said distance shall include open space, roads, streets, alleys and other
rights-of-way. Such notice shall be sent at least five (5) business days prior to the meeting. The
Page 14 of 62
SP1.Page 25 of 359
applicant must pay any and all fees and postage associated with mailing such notice pursuant
to this Section. The City reserves the right to provide the aforementioned notice by first class
mail where the Zoning Administrator finds it necessary. The failure of delivery of such notice
shall not invalidate any such hearing.
(D) Approval by Commission. If the Commission votes to approve the application, its action shall be the
final administrative decision upon the application. The certificate of appropriateness shall be issued
to the applicant within five (5) business days following the decision of the Commission. Upon receipt
of the certificate of appropriateness the applicant may complete an application to the Department of
Community Development and Division of Building and Inspection Services to obtain necessary
permits, if any. The certificate of appropriateness shall be valid for a period of one hundred eighty
(180) days from the date of issuance by the Commission. Certificates of appropriateness shall not be
transferable from the applicant to another subsequent owner of the same property without the
consent of the Commission.
(E) Disapproval by Commission. If the Commission votes to disapprove the application, the applicant
shall be notified within five (5) business days and the notice shall be accompanied by
recommendations to the applicant concerning what changes, if any, in the plans and specifications
for the proposed alteration, construction, relocation or demolition would protect the distinctive
character of the landmark or district and that would cause the Commission to reconsider the
application. The Commission shall make reasonable efforts to confer with the applicant, offer
technical guidance, and attempt to resolve differences. The applicant may resubmit an amended
application based upon the recommendations of the Commission.
(F) Administrative approvals. Certificates of appropriateness related to applications for certain routine or
emergency kinds of work or minor zoning variances, as specified by the Commission in its rules,
shall be provided upon review and approval by the City Manager or his/her designee. If the City
Manager or his/her designee disapproves the proposed work, the applicant may apply to the
Commission for review of the application for the certificate of appropriateness under Subsection (C)
of this Section.
(G) Appeals.
1. Any applicant, following a denial of a certificate of appropriateness by the Commission, may,
within thirty (30) days of the denial apply for appeal to the Planning and Development
Committee of the Council.
2. An application for appeal shall be submitted to the Commission on a form prepared by the
Commission. Within five (5) business days of submission of an application for appeal by the
applicant to the Commission, the Commission shall transmit the application to the Planning and
Development Committee of the City Council.
3. If no motion to accept the application for appeal is made and adopted at the meeting of the
Planning and Development Committee immediately following receipt of the findings and
decision of the Commission and the application for appeal, the decision of the Commission shall
be final and may be appealed to the Circuit Court of Cook County.
4. If a motion to accept the application for appeal is made and adopted at the meeting of the
Planning and Development Committee held immediately following receipt of the findings and
decision of the Commission and the application for appeal, the Planning and Development
Committee must affirm, modify or reverse the decision of the Commission within forty-five (45)
days of the date of approval of the motion to accept the appeal.
5. The Planning and Development Committee shall review the appeal solely on the basis of the
record and application of the appropriate standards included in Section 2 -8-9 of this Chapter.
6. Denial or grant by the Planning and Development Committee of a certificate of appropriateness
is considered a final decision and may be appealed to the Circuit Court of Cook County.
7. The authority to review, grant, and/or deny appeals of certificates of appropriateness pursuant
to this Subsection (G) shall vest in the Planning and Development Committee so long as the
Page 15 of 62
SP1.Page 26 of 359
membership of said Committee consists of all seated Aldermen. Otherwise, said authority rests
with the Council or its duly authorized committee.
(Ord. No. 29-O-18 , § 1, 5-14-2018)
2-8-9. - STANDARDS FOR REVIEW OF APPLICATIONS FOR CERTIFICATES OF APPROPRIATENESS.
(A) Standards for Review of Alteration. In considering an application for a c ertificate of appropriateness
for alteration the Commission shall consider only the following general standards, specific design
guidelines, if any, accompanying the ordinance designating the landmark or district, and the
standards included in Subsection (E) of this Section. Nothing in this Chapter shall be construed to
prevent ordinary maintenance or repairs that do not involve a change of design, material, or the
exterior architectural appearance of a property, structure, site or object as long as the pre scribed
review procedures are followed.
1. Every reasonable effort shall be made to adapt the property, structure, site or object in a
manner that requires minimal alteration of the property, structure, site or object and its
environment.
2. The distinguishing original qualities or character of a property, structure, site or object and its
environment shall not be destroyed. The removal or alteration of any historic material or
distinctive architectural features shall be avoided whenever possible except when retention
represents a hazardous or dangerous condition.
3. All properties, structures, sites and objects shall be recognized as products of their own time.
Alterations to sites, buildings, structures, or objects that have no historic basis shall b e
discouraged.
4. Changes that may have taken place in the course of time are evidence of t he history and
development of a property, structure, site or object and its environment. These changes may
have acquired significance in their own right, and this significance shall be recognized and
respected.
5. Distinctive stylistic features, materials, finishes, examples of skilled craftsmanship, or examples
of distinctive construction techniques that characterize a property, structure, site or object shall
be treated with sensitivity.
6. Deteriorated architectural features shall be repaired rather than replaced, wherever possible. In
the event replacement is necessary, the new material should match the material being replaced
in composition, design, color, texture and other visual qualities. Repair or replacement of
missing architectural features should be based on accurate duplications of features,
substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or
the availability of different architectural elements from other structures or objects.
7. The surface cleaning of buildings, structures or objects shall be undertaken with the gentlest
means possible. Treatment methods that will cause damage to the historic materials of the
structure, site, or object must not be used.
8. Every reasonable effort shall be made to protect and preserve archaeological resources
affected by, or adjacent to, any project.
9. Innovative design for alterations to existing properties shall no t be discouraged when such
alterations do not destroy significant historic, cultural, archite ctural or archaeological material,
and such design is compatible with the features, size, scale, proportion, massing, color, material
and character of the property, neighborhood and environment.
10. Wherever possible, alterations to structures and objects shall be done in such a manner that if
such alterations were to be removed in the future, the essential form and integrity of the
structure would be unimpaired.
Page 16 of 62
SP1.Page 27 of 359
(Ord. No. 29-O-18 , § 1, 5-14-2018)
2-8-15. - PENALTIES.
(A) Fines for Violation. Failure to perform any act required by this Chapter or performance of any act
prohibited by this Chapter shall constitute a violation. Any person violating any of the provisi ons of
this Chapter shall be subject to a fine of up to five hundred dollars ($500.00) for each day on which a
violation exists.
(B) Penalty For Willful Violation or Gross Negligence. In addition to the fines authorized by Subsection
(A) of this Section, a person who willfully or through gross negligence violates the provisions of this
Chapter by participating in alteration, construction, demolition or relocation affecting a property,
structure, site or object nominated or designated as a landmark or loca ted in a nominated or
designated district without complying with the required procedures in this Chapter for review of such
alteration, construction, demolition and relocation, shall not be issued building permits, certificates of
occupancy, licenses and curb cut permits for alteration, construction, demolition or relocation
affecting such property, structure, site or object for a period of five (5) years following the date of the
violation except to correct structural defects affecting the foundation, roof , walls, partitions, floor
supports, ceilings and chimneys of the nominated or designated landmark or property, structure, site
or object located in a nominated or designated district.
(C) Other Remedies. Notwithstanding the provisions of Subsections (A) and (B) of this Section, the City
may institute appropriate proceedings in law and equity to prevent or remedy any violation of the
provisions of this Chapter. In the case of willful violation or gross negligence by any person, the City
may seek reversal of the prohibited work without regard to economic hardship.
Page 17 of 62
SP1.Page 28 of 359
(Ord. 29-O-18) 2-8-9 (A) STANDARDS FOR REVIEW OF ALTERATION
Address: 2404 Ridge Avenue
Landmark: X Yes □ No
Within Historic District: □ Yes X No
If Yes: □Lakeshore □ Ridge □ Thematic
□ Local Northeast Evanston
Contributing: □ Yes □ No
Building/Structure Description:
A traditional wooden barn structure behind and to the west
of the main house at 2404 Ridge Avenue was built in 1866.
It is a rare survival of the board and batten construction.
Describe Proposed Project:
H. 2404 Ridge Ave. - Landmark Case # 20PRES-0187
Richard Sweitzer applies for a Certificate of Appropriateness for approval of the existing conditions of windows and skylights
on the barn, which reflect less work completed than originally approved 15+ years ago. West elevation: 1st floor: one double
window, and two double windows to north of door, where single windows and 1 double window were approved. South
elevation: One double window where one single window was as shown on approved plans – lower level windows were
original when owner purchased. East elevation: 3 skylights have been removed as requested by the City of Evanston. Total
restoration today: West elevation: three less skylights; East elevation: one less sliding door; South elevation: one less single
window. [Alteration 1-10]; Demolition [1-6]
[Note: The foregoing description was submitted by the applicant in his application. As described below, in its
findings the Commission determined that additional changes were made from the authorized project.]
In considering an application for a certificate of appropriateness for alteration the Commission shall consider only the
following general standards, specific design guidelines, if any, accompanying the ordinance designating the landmark or
district, and the standards included in Subsection (E) of this Section. Nothing in this Chapter shall be construed to prevent
ordinary maintenance or repairs that do not involve a change of design, material, or the exterior architectural appearance of a
property, structure, site or object as long as the prescribed review procedures are followed.
STANDARDS Standard Applies
to Project
Project Meets
Standard
1. Every reasonable effort shall be made to adapt the property, structure,
site or object in a manner that requires minimal alteration of the
property, structure, site or object and its environment.
X Yes □ No □ Yes X No
2. The distinguishing original qualities or character of a property,
structure, site or object and its environment shall not be destroyed. The
removal or alteration of any historic material or distinctive architectural
features shall be avoided whenever possible except when retention
represents a hazardous or dangerous condition.
X Yes □ No □ Yes X No
3. All properties, structures, sites and objects shall be recognized as
products of their own time. Alterations to sites, buildings, structures, or
objects that have no historic basis shall be discouraged.
X Yes □ No □ Yes X No
4. Changes that may have taken place in the course of time are evidence
of the history and development of a property, structure, site or object
and its environment. These changes may have acquired significance in
their own right, and this significance shall be recognized and respected.
X Yes □ No □ Yes □ No
5. Distinctive stylistic features, materials, finishes, examples of skilled
craftsmanship, or examples of distinctive construction techniques that
characterize a property, structure, site or object shall be treated with
sensitivity.
(Next page)
X Yes □ No □ Yes □ No
Page 18 of 62
SP1.Page 29 of 359
STANDARDS
Standard Applies
to Project
Project Meets
Standard
6. Deteriorated architectural features shall be repaired rather than
replaced, wherever possible. In the event replacement is necessary,
the new material should match the material being replaced in
composition, design, color, texture and other visual qualities. Repair or
replacement of missing architectural features should be based on
accurate duplications of features, substantiated by historic, physical, or
pictorial evidence rather than on conjectural designs or the availability
of different architectural elements from other structures or objects.
X Yes □ No □ Yes □ No
7. The surface cleaning of buildings, structures or objects shall be
undertaken with the gentlest means possible. Treatment methods that
will cause damage to the historic materials of the structure, site, or
object must not be used.
X Yes □ No □ Yes □ No
8. Every reasonable effort shall be made to protect and preserve
archaeological resources affected by, or adjacent to, any project. X Yes □ No □ Yes □ No
9. Innovative design for alterations to existing properties shall not be
discouraged when such alterations do not destroy significant historic,
cultural, architectural or archaeological material, and such design is
compatible with the features, size, scale, proportion, massing, color,
material and character of the property, neighborhood and environment.
X Yes □ No □ Yes □ No
10. Wherever possible, alterations to structures and objects shall be done
in such a manner that if such alterations were to be removed in the
future, the essential form and integrity of the structure would be
unimpaired.
X Yes □ No □ Yes X No
Commission’s Findings/Comments/Recommendations:
Action and Findings:
Although the COA application states that there are fewer windows than the Commission had approved in 1997 and re-issued
in 2000, the windows installed are larger than would have been considered appropriate to maintain the barn-like character of
the structure. Also, the windows are not always in the same location as approved. In regard to the remaining 3 skylights on
the west elevation, the skylights do not align with the windows below as originally approved.
The Preservation Commission voted 0 ayes, 6 nays, on a motion to approve a COA for 2404 Ridge Ave. for work that has
been done and completed that was not approved in 1997 or in 2000. The elements which are not approved that are now
being moved for approval today, (west elevation) on the first floor: one double window and two double windows to the north of
door where single windows and one double window were approved. On the south elevation, one double window where one
single window which is shown in the approved plans. Thirdly, the relocation of the skylights, from the locations depicted in the
approved plans from 1997. Which were centered over the windows, which skylights were constructed in a different location
than shown. In accordance with standards for alteration 1-10, and demolition 1-6, seconded by Commissioner Hacker. The
motion failed.
The Commission determined that principally the following standards of alteration were not met, 2-8-9 (A):
Finding on Standard 1: The alterations with the large windows were detrimental to the barn like-appearance, in comparison
to the much smaller windows that were originally approved.
Finding on Standard 2. Originally there was a barn without the three large double windows above the ground floor.
Standards 1 and 2 apply at that level (deck level of the west side), and for the south side, where there is a large window in the
middle of the south elevation.
Finding on Standard 3.Standards 1, 2, and 3 apply to all of those windows at deck level on both the west and the south
elevations. The south elevation had a narrow window, but it was expanded and made a bigger window.
Finding on Standard 10. All of the openings are so large, making the barn into a house, with windows, doors, and decks. In
this instance, the alterations are such that they are not going to be removed; puncturing the skin of the barn.
Recommendation: Based on the Commission’s decision Mr. Rick Sweitzer could apply for a COA to return the barn back to
the exterior alterations as the Commission approved in 1997 and re-issued by City staff in 2000. Staff could approve this COA
application as long as it matches the exterior elevations of the barn as approved in 1997 and subsequently re-issued in 2000.
Page 19 of 62
SP1.Page 30 of 359
Project Approved: □Yes X No Date: September 8, 2020
Vote: __0__ Ayes; _6__ Nays; __0__ Abstaining
CHAIR: Mark Simon
Page 20 of 62
SP1.Page 31 of 359
DRAFT NOT YET APPROVED
Page 1 of 6
EVANSTON PRESERVATION COMMISSION
VIRTUAL MEETING
Tuesday, August 11, 2020, 7:00 P.M.
MINUTES EXCERPT
Members Present: Beth Bodan, Elliott Dudnik, Julie Hacker, Jamie Morris, Mark
Simon, and Aleca Sullivan
Members Absent: Ken Itle, Suzi Reinhold, and Tim Schmitt
Staff Present: Scott Mangum, Planning & Zoning Manager
Carlos Ruiz, Preservation Coordinator
Judy Frydland, Law Department
Presiding Member: Mark Simon, Chair
1. CALL TO ORDER / DECLARATION OF QUORUM
Chair Simon called the meeting to order at 7:05 PM with a quorum of six
Commissioners joining the virtual meeting. Chair Simon said there will be a roll call vote
for every motion at the meeting.
2. SUSPENSION OF THE RULES: Members participating electronically or by
telephone
H. 2404 Ridge Ave. - Landmark Case # 20PRES-0187
Richard Sweitzer applies for a Certificate of Appropriateness for approval of the existing
conditions of windows and skylights on the barn, which reflect less work completed than
originally approved 15+ years ago. West elevation: 1st floor: one double window, and
two double windows to north of door, where single windows and 1 double window were
approved. South elevation: One double window where one single window was as shown
on approved plans – lower level windows were original when owner purchased. East
elevation: 3 skylights have been removed as requ ested by the City of Evanston. Total
restoration today: West elevation: three less skylights; East elevation: one less sliding
door; South elevation: one less single window. [Alteration 1 -10]; Demolition [1-6]
Page 21 of 62
SP1.Page 32 of 359
DRAFT NOT YET APPROVED
Page 2 of 6
Rick Sweitzer, owner presented the application as follows:
Request for a new certificate of approval for an accessory structure, the barn at
2404 Ridge Ave.
A remediated request for plans for a COA that was approved about 20 years ago,
involving a few windows that were installed in slightly different spots, and remediated
removal of skylights that the Commission had requested
North elevation: no alterations
East elevation: opted not to install the approved sliding doors (retained the barn
doors)
West elevation: 6 skylights approved; instead only 3 skylights were installed. First
floor, three single windows and a double window were approved, instead two double
windows, and a window north of the door were installed. Also, three skylights were
installed.
South elevation: First floor, add a double window to the west of the existing single
window. Ground floor, the infill existing door and window openings were approved.
Instead, opted not to infill and left the existing ground floor door and window
openings. Instead of the single window that existed, and adding a double window,
they opted to replace the single window with a double window and not install another
window; a far less exterior alteration
Asking for a few windows that were very slightly altered where they were located, on
two elevations only, and much less alterations
Standards for review: Mr. Sweitzer noted that the exterior alterations to the barn are
compliant with standards for alteration Standard 1- less exterior work exists than per
the initially approved (COA) plans. Standard 2 - the existing conditions of the
structure contain the original qualities and characters as they were originally
constructed. Standard 4 - the work done to the barn has acquired its own
significance and should be respected. Standard 6 - all siding and trim, and
everything that has been replaced since then is original and found in the property,
and Standard 9 - the work that was done was restoring the barn into the future
They have repaired the barn’s structural failure and extended its life, and preserve
the north of Evanston important heritage and history
Discussion/Comments
Chair Simon: asked about the skylights and any work completed. R. Sweitzer said
that 3 skylights on the east elevation were removed, and interior work has been
completed and passed inspection
Commissioner Dudnik: asked about the west elevation. R Sweitzer said that 6
skylights were approved, and they installed 3. At the first floor two double windows
were installed to match the upper windows, and a window north of the door.
Commissioner Dudnik said that on the original drawings the skylights aligned with
the windows, whereas the existing 3 skylights don't align with anything
Commissioner Hacker: said that she had asked for drawings before the initial COA,
where there were no skylights. If one gets a COA it needs to be built as approved. If
changes are to be made, one needs to come back. The Commission cannot set a
Page 22 of 62
SP1.Page 33 of 359
DRAFT NOT YET APPROVED
Page 3 of 6
precedent on this
Scott Mangum: said that City staff was not able to locate an elevation of what would
have been the structure at that time. And the owner stated that he does not have
any photos of that time
Commissioner Hacker: said that the Commission cannot set a precedent on this
because it would be a terrible precedent
Scott Mangum: said that the Commission would take a look at this application like it
would for any other application. Look and review at the standards, and if the
alterations that have been made meet the standards for review
Chair Simon: regardless of what was approved, the question is if the Commission
would approve the facade as is. Even though there are no reference points. If the
proposal would have come as is, the Commission would not have approved it.
Commissioner Dudnik: asked where the staircase come from (west elevation). R.
Sweitzer said the deck with the stairs and the skylights were approved. What he is
asking for is approval of the three windows on the first floor and less skylights. On
the east elevation are even less alterations
Commissioner Sullivan: said that alterations that had been asked initially were
minimalistic. The single windows on the west elevation looked similar to the barn
window that was on the south elevation. The larger windows are done in a man ner
which does not exist on the historical barn structure. It feels more as a residence
than a barn. The windows do not meet standards 1 and 2. Rick Sweitzer said that
what is seen today is much less windows, to make it into an adaptive historical
structure.
Chair Simon: said last time when a COA was denied, Commissioner Dudnik had
asked then if disapproved, what would happen? City staff had said that it was
uncertain and yet to be determined. He said that the Commission would not approve
the work as is, if it was built today. There is no other avenue or recourse where the
applicant would have to take the facade and revert it to wh at it was, or ever get
permits or potentially use the property. None of us would approve the work that was
done. The applicant would have had to build the façade as approved by the original
COA. The choice now is to accept the modifications as built and mo ve on, or require
the applicant to somehow comply with the original plan.
Commissioner Hacker: said that when this was first approved, there were the
existing drawings, then drawings made, and there was an approval process. There
is no record of those drawings that were used to get the COA. Scott Mangum said
that Carlos Ruiz was not able to locate those records. Commissioner Hacker said
she could not evaluate the application without those drawings. K. Sweitzer said that
those are the existing drawings
Commissioner Dudnik: said the Commission should not be comparing it to what was
intended, but look at what was the barn in 1997. Chris Sweitzer said those plans
were submitted 18 months ago
Scott Mangum: said there is a misunderstanding of what the Commission is asking
for. They are not asking for the plans that were approved in 1997. The Commission
is asking for the plans of what the barn looked like in 1997, before the changes were
made
Commissioner Sullivan: said that then (1997) it looked like a barn. Those three
Page 23 of 62
SP1.Page 34 of 359
DRAFT NOT YET APPROVED
Page 4 of 6
diminutive windows weren’t there; they proposed adding them. But they added
bigger windows, where nothing was there before. Now there are bigger windows as
opposed to no windows. That supports her earlier statement about standards 1 and
2
Commissioner Dudnik: asked about the five openings on the south elevation. R.
Sweitzer said that all of the windows existed. Except for the now visible window,
there was an existing single window and they made it a double. The window to the
left was not installed. There was an existing opening, and to reduce the impact, they
put one double window there, instead of having three windows. At the ground floor
there were one existing door and window opening. The former owner made the
second floor a studio. On the ground, right of the door, the glass block windows were
there before.
Commissioner Hacker: said what the Commission is asking is what they ask every
single applicant, to see what the existing structure looked like before any alterations
were drawn for which the applicant may or may not received a COA. R. Sweitzer
said what it is seen today on the barn is far less glass and less openings, than what
was approved
Chair Simon: said what the Commission is asking is either a drawing or a picture of
the structure before the alterations were made
Chair Simon: asked if staff exhausted the ability to find a picture or drawing of the
conditions of the barn as they pre-existed before the work was done. S. Mangum
said that C. Ruiz looked for that last week, and he was not able to locate any. There
is a substantial amount of information that is in the attic of the Civic Center. He did
not know how many of man hours would take to find them
Commissioner Dudnik: asked about the two skylights on the south elevation. R.
Sweitzer said that there are now two skylights in slightly different location
Commissioner Sullivan: asked if she is supposed to look at this building as if the only
things that existed were the things that were originally on the drawing, and pretend
as if the things that are there now aren't there, and whether or not she is going to
approve them. She said that the west elevation only had three double windows on
the second floor, one reversed swing door on the first floor, the window and the barn
doors in the basement
Chair Simon said: the two deviations are the two windows on the right, and the
skylights are not aligned
Commissioner Sullivan: said that the only things on the west elevation were: no
skylights, three windows on the second floor, one reversed swing door on the first
floor, no deck, no barn doors, and a horizontal window in the basement
Carlos Ruiz: said that what the Commission does not have are the drawings before
the proposed alterations. Chair Simon asked if the deck was approved. C Ruiz said
he can speak to what he sees in the drawings (which includes the deck). Regarding
the south elevation there are two problems. One, the location of the skylights, and
two, the windows are smaller than the one double window. That goes to the point
Commissioner Sullivan made earlier, the proportion of those south elevation
windows works better for the building, which is a barn. At the lower lever, the
drawings show one window, where the photo shows two Carlos Ruiz: said he could
go to the Civic Center attic and try to find the hard copies of 23 years ago. R.
Page 24 of 62
SP1.Page 35 of 359
DRAFT NOT YET APPROVED
Page 5 of 6
Sweitzer said there is also the recording of the 1997 meeting
Chair Simon: said that the plans show the deck on the west elevation as a new deck.
Commissioner Dudnik asked, but what was there before?
Commissioner Sullivan: said that those drawing will just show the west elevation
without skylights, second story windows, the one story swing door, and the things on
the barn lower level, no deck, and none of the other windows. Would she approve
what exists now? Citing standards 1 and 2 she said, no
Commissioner Bodan: said that she can interpret the drawings and she does not
need the original. She did not think she would approve, referring to the massing, the
integrity of what the structure is
Chair Simon: said they had established the facts. The two large double windows on
the right side of the west not facade were not approved, and the skylights are not in
the location that they were approved
Commissioner Bodan: asked if it is not approved, then what happens? Scott
Mangum said the preservation ordinance allows for fines for violations of the
preservation ordinance. In this case, the first time it went all the way to the process;
and City staff issued a violation letter to the applicant. The applicant then applied for
the current COA. There is potential for this for administrative adjudication hearings,
or Circuit Court, and then for fines to be issued for these violations
Chair Simon: said that in addition, no permits could be issued for work. S. Mangum
said that there is in the Code section that refers to non-issuance of building permits
Commission’s Findings
Chair Simon said the motion would be for work that was completed on the west and
south façades.
After some discussion and an unsuccessful attempt from Commissioner Sullivan to
make an affirmative, Chair Simon moved to approve a COA for 2404 Ridge Ave. for
work that has been done and completed that was not approved in 1997 or in 2000. The
elements which are not approved that are now being moved for approval today, (west
elevation) on the first floor: one double window and two double windows to the north of
door where single windows and one double window were approved. On the south
elevation, one double window where one single window which is shown in the approved
plans. Thirdly, the relocation of the skylights, from the locations depicted in the
approved plans from 1997. W hich were centered over the windows, which skylights
were constructed in a different location than shown. In accordance with standards for
alteration 1-10, and demolition 1-6, seconded by Commissioner Hacker. Roll call vote: 0
ayes, 6 nays. The motion failed.
The Commission cited standards 1, 2, 3, and 10 of alteration non-compliant as follows:
Standard 1. Every reasonable effort shall be made to adapt the property, structure, site
or object in a manner that requires minimal alteration of the property, structure, site or
object and its environment.
The alterations with the large windows were detrimental to the barn like -appearance, in
comparison to the much smaller windows that were originally approved.
Standard 2. The distinguishing original qualities or character of a property, structure,
site or object and its environment shall not be destroyed. The removal or alteration of
Page 25 of 62
SP1.Page 36 of 359
DRAFT NOT YET APPROVED
Page 6 of 6
any historic material or distinctive architectural features shall be avoided whenever
possible except when retention represents a hazardous or dangerous condition.
Finding: Originally there was a barn without the three large double windows above the
ground floor. Standards 1 and 2 apply at that level (deck level of the west side) Also true
for the south side, where there is a large window in the middle of the south elevation.
Standard 3. All properties, structures, sites and objects shall be recognized as products
of their own time. Alterations to sites, buildings, structures, or objects that have no
historic basis shall be discouraged.
Finding: Standards 1, 2, and 3 apply to all of those windows at deck level on both the
west and the south elevations. The south elevation had a narrow window, but it
expanded was expanded and made a bigger window.
Standard 10. Wherever possible, alterations to structures and objects shall be done in
such a manner that if such alterations were to be removed in the future, th e essential
form and integrity of the structure would be unimpaired.
Finding: All of the openings are so large, making the barn into a house, with windows,
doors and decks. In this instance, the alterations are such that they are not going to be
removed; puncturing the skin of the barn.
7. ADJOURNMENT
Commissioner Hacker moved to adjourn the meeting at 11:00 PM, on Tuesday, August
11, 2020, seconded by Commissioner Dudnik. Roll call vote: 6 ayes, 0 nays. The motion
passed.
Respectfully submitted:
Carlos D. Ruiz
Senior Planner/Preservation Coordinator
Page 26 of 62
SP1.Page 37 of 359
Statement of Significance
Page 27 of 62
SP1.Page 38 of 359
Please note that the current binding Preservation Ordinance was adopted on March 21, 1994. All
previously designated landmarks (1975-1994) were incorporated as part of the current Preservation
Ordinance.
CRITERIA FOR DETERMINING
EVANSTON LANDMARKS
(Preservation Ordinance 1975-1994)
In making decisions about which sites qualify as Evanston Landmarks, which do
not, and which are eligible for national recognition, the Preservation Commission
must deal with the age of structures, verifiable facts; events, people and
structures with associative value; integrity of the site; and integrity of design.
In order to be designated an Evanston Landmark, a structure must be at least 25
years old and must meet one or more of the following criteria:
Criteria of Historical Importance
Hl Exemplify the cultural, political, economic, or social heritage of Evanston; or,
H2 Be the site of an historic event 25 years in the past; or,
H3 Be associated with a nationally, regionally, or locally prominent person or
organization; deceased 25 years.
When a person or event of national or international significance, or which has an
undeniably important place in Evanston history becomes associated with a
structure or place, which is in clear and present danger of radical alteration or
demolition, the 25-year limit may be waived.
Criteria of Architectural Importance
A4 Exhibit a high quality of architectural design without regard to the time built or
historic associations; or,
A5 Exemplify the work of a nationally or internationally known architect, or major
local architect or master builder; or,
A6 Exhibit a high quality of architectural design that is the result of a change or a
series of changes to an original structure; or,
A7 Exemplify an architectural style, construction technique or building type once
common in the city; or,
A8 Exhibit an unusual, distinctive or eccentric design or construction technique
which contributes to the architectural interest of its environs as an accent or
counterpoint; or,
A9 Be selected for inclusion on the 1972 Illinois Historic Structures Survey
In addition, certain places which have long provided an established and familiar
visual feature in Evanston by virtue of their unique location, distinctive physical
characteristics or historical association, may be designated Evanston Landmarks.
Page 28 of 62
SP1.Page 39 of 359
3. NEW BUSINESS
H. .2404 Ridge Ave. - Landmark Case # 20PRES-0187
Richard Sweitzer applies for a Certificate of Appropriateness for
approval of the existing conditions of windows and skylights on the
barn, which reflect less work completed than originally approved 15+
years ago. West elevation: 1st floor: one double window, and two
double windows to north of door, where single windows and 1 double
window were approved. South elevation: One double window where
one single window was as shown on approved plans – lower level
windows were original when owner purchased. East elevation: 3
skylights have been removed as requested by the City of Evanston.
Total restoration today: West elevation: three less skylights; East
elevation: one less sliding door; South elevation: one less single
window. [Alteration 1-10]; Demolition [1-6]
Page 29 of 62
SP1.Page 40 of 359
Certificate of Appropriateness Application (COA)
Administrative Approval for MINOR WORK Only
Application Number (staff only)
IMPORTANT NOTE: Minor work involves no or minimal alteration to the integrity of a structure in terms of design and/or materials (i.e. restoration, re-roofing in kind, fences, adding a new window to match existing, or replacement in kind of certain features when restoration is not feasible). Administrative approval is not allowed for special uses, zoning or fence variances, demolition, new construction or additions. For major work, one must apply for a certificate of appropriateness for review with the Preservation Commission. Ask staff for the major work application form if needed. 1) ADDRESS: No. & Street Name of property: Zip:
Seeking for zoning or fence variance or special use? Check ; Yes ___; No ___ If Yes, stop here and read IMPORTANT NOTE above!
2) Is the property an Evanston Landmark? Check ; Yes___ ; No___
3) Is the Property located within a historic district? Check ; Yes___ ; No___ If yes: Lakeshore H.D. ______; Ridge H.D. ___ ___
Northeast Evanston H.D.___; Suburban Apartment Thematic Resources_____
4) Owner’s name: No. & Street: City: ……………………………………………………………………………………………………………………………………………………………… State: Zip: Phone: Fax: Email:
5) Applicant/business name: No. & Street: City: (If different from owner) ……………………………………………………………………………………………………………………………………………………………… State: Zip: Phone: Fax: Email:
6) Architect’s name: No. & Street: City: (If different from applicant) ……………………………………………………………………………………………………………………………………………………………… State: Zip: Phone: Fax: Email:
7) Contractor’s name: No. & Street: City: (If different from applicant) ……………………………………………………………………………………………………………………………………………………………… State: Zip: Phone: Fax: Email:
8) Activity (for minor work only): Check ; in the matrix below the proposed activity and write the requested information in box 9) below:
Activity
(circle activity as needed)
Location
Proposed Work
Existing and Proposed
Dimensions
Visible
from the
public way
Front Side Rear Restoration Replacing in kind/ Restoration is not feasible
New installation Material(s) Write in
Style/type Write in
Height Write in
Length Width Write in
Yes No
Altering minimally main house or other structure
Restoring main house or other structure
Roof on house/ garage/other
Fence/gate/ masonry wall
Doors/ storm doors
Windows/ storm windows
Stairs/railing/ landings/decks
Land altering activity, i.e. walks, patios berming, excavating
Sign/ Awning
Air conditioning unit(s)
9) DESCRIBE briefly below the activity as checked in the matrix and submit as applicable: photos of existing conditions, site plan or plat of survey showing the location of the activity (i.e. stairs, fences/gates/masonry walls, signs, air conditioning units, land altering activity). Also, submit proposed plans, existing and proposed exterior elevations showing the design and materials of proposed fences/gates/masonry walls, windows or doors (when appropriate), all with dimensions and materials. Documentation should not exceed 11”x17” paper size. ____________________________________________________________________________________________________________________________ Applicant’s name: (print) Signature: Date:
Submit application to: Preservation Coordinator, City of Evanston, Community & Economic Development Department, Planning & Zoning Division, room 3900, Civic Center, 2100 Ridge Avenue, Evanston, Illinois 60201, Phone: 847-448-8687; Fax: 847-448-8120; email: cruiz@cityofevanston.org.
$ " /
$ &0 $.1 ,
$ &0 $.1 ,
$'( ..
,$ &)0+ -- " *(
*, *" )' ,&
, )' !/
, )' !/
''-.
$'( ..
- .. #
''*0,*.# ,- $).$)"*)
#$ "*
,$ &)0+ -- " *(
% ' ,& *, *" ) ' ,& *(
Page 30 of 62
SP1.Page 41 of 359
2-8-9. - STANDARDS FOR REVIEW OF APPLICATIONS FOR CERTIFICATES OF APPROPRIATENESS.
(A) Standards for Review of Alteration. In considering an application for a certificate of appropriateness
for alteration the Commission shall consider only the following general standards, specific design
guidelines, if any, accompanying the ordinance designating the landmark or district, and the
standards included in Subsection (E) of this Section. Nothing in this Chapter shall be construed to
prevent ordinary maintenance or repairs that do not involve a change of design, material, or the
exterior architectural appearance of a property, structure, site or object as long as the prescribed
review procedures are followed.
1. Every reasonable effort shall be made to adapt the property, structure, site or object in a
manner that requires minimal alteration of the property, structure, site or object and its
environment.
2. The distinguishing original qualities or character of a property, structure, site or object and its
environment shall not be destroyed. The removal or alteration of any historic material or
distinctive architectural features shall be avoided whenever possible except when retention
represents a hazardous or dangerous condition.
3. All properties, structures, sites and objects shall be recognized as products of their own time.
Alterations to sites, buildings, structures, or objects that have no historic basis shall be
discouraged.
4. Changes that may have taken place in the course of time are evidence of the history and
development of a property, structure, site or object and its environment. These changes may
have acquired significance in their own right, and this significance shall be recognized and
respected.
5. Distinctive stylistic features, materials, finishes, examples of skilled craftsmanship, or examples
of distinctive construction techniques that characterize a property, structure, site or object shall
be treated with sensitivity.
6. Deteriorated architectural features shall be repaired rather than replaced, wherever possible. In
the event replacement is necessary, the new material should match the material being replaced
in composition, design, color, texture and other visual qualities. Repair or replacement of
missing architectural features should be based on accurate duplications of features,
substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or
the availability of different architectural elements from other structures or objects.
7. The surface cleaning of buildings, structures or objects shall be undertaken with the gentlest
means possible. Treatment methods that will cause damage to the historic materials of the
structure, site, or object must not be used.
8. Every reasonable effort shall be made to protect and preserve archaeological resources
affected by, or adjacent to, any project.
9. Innovative design for alterations to existing properties shall not be discouraged when such
alterations do not destroy significant historic, cultural, architectural or archaeological material,
and such design is compatible with the features, size, scale, proportion, massing, color, material
and character of the property, neighborhood and environment.
10. Wherever possible, alterations to structures and objects shall be done in such a manner that if
such alterations were to be removed in the future, the essential form and integrity of the
structure would be unimpaired.
(B) Standards for Review of Construction. In considering an application for a certificate of
appropriateness for new construction and additions to existing buildings, the Commission shall
consider only the following general standards, specific design guidelines, if any, accompanying the
ordinance designating the landmark or district, and the standards included in Subsection (E) of this
Section:
Page 31 of 62
SP1.Page 42 of 359
1. Height. Height shall be visually compatible with properties, structures, sites, public ways, objects
and places to which it is visually related.
2. Proportion of facades. The relationship of the width to the height of the facades shall be visually
compatible with properties, structures, sites, public ways, objects and places to which it is
visually related.
3. Proportion of openings. The relationship of the width to height of windows and doors shall be
visually compatible with properties, structures, sites, public ways, objects and places to which
the building is visually related.
4. Rhythm of solids to voids in facades. The relationship of solids to voids in the facades of a
structure shall be visually compatible with properties, structures, sites, public ways, objects and
places to which it is visually related.
5. Rhythm of spacing and structures on streets. The relationship of a structure or object to the
open space between it and adjoining structures or objects and the setback from the public ways
shall be visually compatible with the properties, structures, sites, public ways, objects and
places to which it is visually related.
6. Rhythm of entrance porches, storefront recesses and other projections. The relationship of
entrances and other projections to sidewalks shall be visually compatible with the properties,
structures, sites, public ways, objects and places to which it is visually related.
7. Relationship of materials and texture. The relationship of the materials and texture of the
facades shall be visually compatible with the predominant materials used in the existing
structures to which it is visually related.
8. Roof shapes and roof mounted equipment. The roof shape of a structure including any roof
mounted equipment shall be visually compatible with the structures to which it is visually
related.
9. Walls of continuity. Facades and property and site structures, such as masonry walls, fences
and landscape masses, shall, when it is a characteristic of the area, form cohesive walls of
enclosure along a street, to ensure visual compatibility with the properties, structures, sites,
public ways, objects and places to which such elements are visually related.
10. Scale of a structure. The size and mass of structures in relation to open spaces, windows, door
openings, porches and balconies shall be visually compatible with the properties, structures,
sites, public ways, objects and places to which they are visually related.
11. Directional expression of facades. A structure shall be visually compatible with the properties,
structures, sites, public ways, objects and places to which it is visually related in its directional
character, whether this be vertical character, horizontal character or non-directional character.
12. Original qualities. For additions to existing structures, the distinguishing original qualities or
character of a property, structure, site or object and its environment should be preserved. The
alteration of any historic material or distinctive architectural features should be avoided when
possible.
13. Archaeological resources. Every reasonable effort shall be made to protect and preserve
archaeological resources affected by, or adjacent to any project.
14. Innovative design. Innovative design for new construction and additions to existing properties
shall not be discouraged when such new construction or additions do not destroy significant
historic, cultural or architectural material, and such design is compatible with the size, scale,
color, material and character of the property, neighborhood or environment.
15. New additions. Wherever possible, new additions to structures or objects shall be done in such
a manner that if such additions were to be removed in the future, the essential form and integrity
of the historic property and its environment would be unimpaired.
Page 32 of 62
SP1.Page 43 of 359
16. New construction. In considering new construction such as a new free standing structure, the
Commission shall not impose a requirement for the use of a single architectural style or period ,
though it may impose a requirement for compatibility.
17. Signs. Any sign that is readily visible from a public street shall not be incongruous to the
historic character of the landmark or the district. Recommendations regarding signs are
advisory only and may be referred to DAPR.
(C) Standards for Review of Relocation. In considering an application for a certificate of
appropriateness for relocation, the Commission shall consider only the following general standards,
specific design guidelines, if any, accompanying the ordinance designating the landmark or district,
and the standards included in Subsection 2-8-9(E):
1. Whether the historic or urbanistic character of the existing site or setting would be negatively
impacted by the relocation of the structure or object.
2. Whether there are definite plans for the area to be vacated and what the effect of those plans on
the character of the surrounding area.
3. Whether the relocation of the structure or object can be accomplished without significant
damage to its physical integrity.
4. Whether the proposed relocation area is compatible with the historic, cultural or architectural
character of the structure or object.
(D) Standards for Review of Demolitions. In considering an application for a certificate of
appropriateness for demolition, the Commission shall consider only the following general standards
and the standards included in Subsection 2-8-9(E):
1. Whether the property, structure or object is of such historic, cultural, architectural or
archaeological significance that its demolition would be detrimental to the public interest and
contrary to the general welfare of the people of the City and the State.
2. Whether the property, structure or object relates to the distinctive historic, cultural, architectural
or archaeological character of the district as a whole and should be preserved for the benefit of
the people of the City and the State.
3. Whether demolition of the property, structure or object would be contrary to the purpose and
intent of this Chapter and to the objectives of the historic preservation for the applicable district.
4. Whether the property, structure or object is of such old, unusual or distinctive design, texture,
and/or material that it could not be reproduced without great difficulty and/or expense.
5. Whether the property, structure or object is of such physical condition that it represents a
danger and imminent hazard condition to persons or property and that retention, remediation, or
repair are not physically possible or require great difficulty and/or expense.
6. Except in cases where the owner has no plans for a period of up to five (5) years to replace an
existing landmark or property, structure or object in a district, no certificate of appropriateness
shall be issued until plans for a replacement structure or object have been reviewed and
approved by the Commission.
(E) In addition to the above standards, the Commission shall also consider the Secretary of Interior's
"Standards for the Treatment of Historic Properties," as amended.
(Ord. No. 29-O-18 , § 1, 5-14-2018)
Page 33 of 62
SP1.Page 44 of 359
#9: Describe:
We are requesting that HPC approves the existing conditions of windows and skylights of the
2404 Ridge Avenue barn structure. The existing conditions reflect less work completed than
were originally approved by the HPC 15+ years ago.
The existing conditions we are requesting approval for are detailed below:
- West elevation:
o 1st Floor: one double window to north of door, and two double windows to north
of door, where three single windows & 1 double window were approved to the
north of the door
- South elevation:
o one double window where one single window was as shown on approved plans -
lower level windows were original when owner purchased.
- East elevation:
o Owner has already removed 3 skylights as requested by the City of Evanston.
Page 34 of 62
SP1.Page 45 of 359
The total restoration that exists today now is less than the approved plans approved as
follows:
1) West elevation: Three less skylights
2) East Elevation: one less sliding door
3) South Elevation: one less single window
Page 35 of 62
SP1.Page 46 of 359
EAST ELEVATION BARN:
•Original Approved COA:
•Everything completed as per approved plans besides replacement of left door. Less exterior
alteration overall. Page 36 of 62SP1.Page 47 of 359
EAST ELEVATION (PLANS | EXISTING) Page 37 of 62SP1.Page 48 of 359
PUBLIC VIEW
OF EAST
ELEVATION
(FROM RIDGE AVE
SIDEWALK) Page 38 of 62SP1.Page 49 of 359
PUBLIC VIEW
OF EAST
ELEVATION
(FROM LEAHY PARK) Page 39 of 62SP1.Page 50 of 359
PUBLIC VIEW
OF EAST
ELEVATION
(FROM LEAHY PARK) Page 40 of 62SP1.Page 51 of 359
WEST ELEVATION BARN:
•Original Approved COA:
•1st Floor: three single windows & one double window were approved to the south of the
door.
•6 skylights on roof
•Existing Condition:
•1st Floor: One single window to north of door, and three double windows to south of door,
installed to match existing 2nd floor double windows.
•3 skylights on roof. Less exterior alteration Page 41 of 62SP1.Page 52 of 359
WEST ELEVATION BARN (PLANS | EXISTING) WEST ELEVATION B ARN (PLANS | EXISTING)Page 42 of 62SP1.Page 53 of 359
PUBLIC VIEW
OF WEST
ELEVATION
(FROM ALLEY) Page 43 of 62SP1.Page 54 of 359
PUBLIC VIEW
OF WEST
ELEVATION
(FROM LEAHY PARK) Page 44 of 62SP1.Page 55 of 359
PUBLIC VIEW
OF WEST
ELEVATION
(FROM LEAHY PARK) Page 45 of 62SP1.Page 56 of 359
PUBLIC VIEW
OF WEST
ELEVATION
(FROM ALLEY) Page 46 of 62SP1.Page 57 of 359
PUBLIC VIEW
OF WEST
ELEVATION
(FROM LINCOLN AVE) Page 47 of 62SP1.Page 58 of 359
SOUTH ELEVATION BARN:
•Original Approved COA:
•1st floor: Add one double window to the west of existing single window.
•Ground floor: Infill existing door and window openings.
•Existing Conditions:
•1st Floor: single window removed and replaced with double window. Less exterior alteration
overall.
•Ground Floor: existing door and windows left as they were. Less exterior alterations overall. Page 48 of 62SP1.Page 59 of 359
BARN ELEVATIONS: SOUTH ELEVATION (PLANS | EXISTING) Page 49 of 62SP1.Page 60 of 359
PUBLIC VIEW
OF SOUTH
ELEVATION
(FROM ALLEY) Page 50 of 62SP1.Page 61 of 359
PUBLIC VIEW
OF SOUTH
ELEVATION
(FROM RIDGE AVE
SIDEWALK) Page 51 of 62SP1.Page 62 of 359
PUBLIC VIEW
OF SOUTH
ELEVATION
(FROM ALLEY) Page 52 of 62SP1.Page 63 of 359
STREET VIEW
FROM RIDGE
AVE (FROM EAST
SIDEWALK RIDGE AVE) Page 53 of 62SP1.Page 64 of 359
STREET VIEW
FROM
LINCOLN AVE Page 54 of 62SP1.Page 65 of 359
STREET VIEW
FROM PUBLIC
ALLEY Page 55 of 62SP1.Page 66 of 359
PARK VIEW
FROM
LEAHY PARK Page 56 of 62SP1.Page 67 of 359
HPC STANDARDS FOR REVIEW:
•2-8-9.(a) 1. Every reasonable effort has been made to adapt the structure in a manner that requires minimal alteration to the
property. Overall, less exterior work is existing than per the initially approved COA plans.
•2-8-9.(a) 2. The existing conditions of the structure contain the original qualities and characters as they were originally
constructed.
•2-8-9.(a) 4. This work to the structure was done 20+ years ago and is evidence of the history and development of the structure.
These changes that were made have acquired significance in their own right and this significance shall be recognized and
respected. Owner has put forth significant time, energy and money to preserve this historic structure and property, preventin g
dilapidation and destruction.
•2-8-9.(a) 6. When replacement is necessary, the material used matches the material being replaced in composition, color, design,
texture, and other visual qualities.
•2-8-9.(a) 9. The work done is innovative and should not be discouraged, since the existing conditions do not destroy significant
historic, cultural, architectural, or archaeological material and the existing conditions are compatible with the features an d
character of the property, neighborhood and environment. Page 57 of 62SP1.Page 68 of 359
Page 58 of 62
SP1.Page 69 of 359
Page 59 of 62
SP1.Page 70 of 359
Page 60 of 62
SP1.Page 71 of 359
Page 61 of 62
SP1.Page 72 of 359
Page 62 of 62
SP1.Page 73 of 359
REGULAR CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, August 10th, 2020
Present:
Alderman Fiske Alderman Rue Simmons
Alderman Braithwaite Alderman Revelle
Alderman Wynne Alderman Rainey
Alderman Wilson Alderman Suffredin
(8)
Absent:
Alderman Fleming (1)
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk
CM1.Page 74 of 359
Motion to suspend the rules and allow the meeting to be held virtually
Passed 7-0 Ald. Suffredin absent for vote
Motion: Ald.
Wilson
Second: Ald.
Rainey
Mayor’s Public Announcements
Mayor Hagerty Announcements:
●Proclamation: 100th Anniversary of the Ratification of the 19th Amendment - August
26, 2020
●COVID-19 Update
●Rental Assistance Program
Watch
City Manager’s Public Announcements
City Manager Erika Storlie invited Lara Biggs, City Engineer, to give a presentation on the
Shoreline repairs
Watch
City Clerk’s Communications
City Clerk gave a presentation on public comment for City Council meetings Watch
Public Comment
Michael J. Vasilko Shared his concerns over the spending on the new Robert Crown
Center and outside law firm retained by the City. Believes the repairs
for the shorelines should be postponed until a permanent solution
can be developed. Inquired about the city assets that are being
proposed to be sold as part of the budget update. Would like to know
where the list of city assets is available for public inspection.
Watch
Mary Rosinski Shared her concerns over the city budget, selling of city assets and
the closing of library branches in Evanston.
Watch
CM1.Page 75 of 359
Special Order of Business
SP1. Approval of $70,000 of CDBG-CV Funding for a COVID-19
MicroEnterprise Assistance Program
City Council approved CARES Act Community Development Block Grant
(CDBG-CV) funding to establish a microenterprise assistance program for
Evanston low- and moderate-income (LMI) micro-businesses to help
mitigate the economic impact of COVID19 by providing critical financial
support and technical assistance. The City received $1,080,243 in CARES
Act CDBG-CV funding. $150,000 was proposed for economic development
activities in the CARES Act budget. Funding in the amount of $70,000 is
requested for this LMI micro-enterprise grant program. If approved $80,000
would remain for additional economic development activities. This activity
would meet the CDBG-CV LMI national objective by providing financial
support to LMI micro-enterprises. All CDBG-CV funds must be expended
by June 15, 2026.
For Action
Approved 7-0
Motion: Ald.
Rainey
Second: Ald.
Rue Simmons
Watch
SP2. 2020 Budget Update
Staff recommends discussion of the 2020 Budget Update.
For Discussion
Motion: Ald.
Rainey
Second: Ald.
Fiske
Watch
SP3. ComEd Franchise Agreement Expiration
City Council did not enter into an agreement extension with Commonwealth
Edison (ComEd) upon expiration of the current agreement on September
12, 2020.
For Action
Approved 7-0
Motion: Ald.
Rainey
Second: Ald.
Revelle
Watch
CM1.Page 76 of 359
Consent Agenda
CM1. Approval of the Minutes of the Regular City Council meeting of
July 27, 2020
City Council approved the minutes of the Regular City Council meeting of
July 27, 2020.
For Action
Approved on Consent Agenda
Motion: Ald.
Rainey
Second: Ald.
Wilson
Watch
A1. Approval of the City of Evanston Payroll, Bills and Credit Card
Activity
City Council approved the City of Evanston Payroll for the period of July 6,
2020, through July 19, 2020, in the amount of $2,838,102.61, Bills List for
August 11, 2020, in the amount of $7,328,482.67 and credit card activity
for the period ending May 26, 2020, in the amount of $211,195.38.
Motion to remove invoices of the Clerk’s Office from the Bills List
Approved 7-0
For Action
Approved 7-0 as amended
Motion: Ald.
Rainey
Second: Ald.
Wilson
Motion: Ald.
Wilson
Second: Ald.
Braithwaite
Watch
A2. Approval of BMO Harris Amazon Credit Card Activity
City Council approved the City of Evanston’s BMO Harris Amazon Credit
Card Activity for the period ending May 26, 2020, in the amount of
$10,827.13.
For Action
Approved 7-0
Motion: Ald.
Rainey
Second: Ald.
Wilson
Watch
A3. Approval of Funding to MacQueen Equipment for Emergency
Repairs to Pierce Arrow Fire Truck #313
City Council approved payment in the amount of $36,781.06 to MacQueen
Equipment (1401 N. Farnsworth Ave., Aurora, IL 60505) for emergency
repairs previously performed on Fire Truck #313. Fire Truck #313 is used
by the Fire Department and is critical to continue necessary operations
throughout the City. MacQueen is the sole source vendor for these
repairs. Funding will be from the Materials to Maintain Autos - Fleet Fund
(Account 600.19.7710.65060) with a budget of $1,055,250 and a YTD
balance of $557,380.57.
CM1.Page 77 of 359
For Action
Approved on Consent Agenda
A4. Approval of Sole Source Contract Renewal with CDW for Cisco
SmartNet Support Services
Staff recommends City Council approval of the purchase of Cisco
SmartNet annual licenses and software from CDW (120 S. Riverside,
Chicago, IL 60606) in the amount of $42,000.00. This agreement provides
support for the City’s essential computer networking systems.Funding for
the purchase will be from the IT Computer Software Fund (Account
100.19.1932.62340) with a YTD balance of $270,530.23.
For Action
Withdrawn in Committee
A5. Approval of a Contract Extension with Thelen Materials for FY
2020 Leaf Hauling/Disposal
City Council authorized the City Manager to execute a one-year contract
extension with Thelen Materials, LLC (28957 W. IL Route 173 Antioch, IL
60002) for leaf hauling/disposal in the not-toexceed amount of $40,000.
Funding is provided by the Motor Fuel Tax Fund (Account No.
200.40.5100.62509) which has a 2020 budget of $120,000 of which
$40,000 still remains.
For Action
Approved on Consent Agenda
A6. Approval of Administrative Fee Increase to the Commercial Solid
Waste Franchise to Support the City's Zero Waste by 2050 Goal
City Council directed the City Manager to draft an ordinance to modify the
Administrative Fee as a part of the Commercial Solid Waste Franchise.
For Action
Approved on Consent Agenda
A7. Approval of Contract Award with A.L.L. Construction Group for
Water Quality Laboratory Renovation (Bid 20-37)
City Council authorized the City Manager to execute an agreement with
A.L.L. Construction Group (1425 South 55th Court, Cicero, Illinois, 60804)
for the Water Quality Laboratory Renovation (Bid 20-37) in the amount of
$1,474,990.00. Funding is provided from the Water Fund (Account
513.71.7330.65515 - 718004), which has an approved FY 2020 budget of
$1,000,000 and a YTD balance of $1,000,000. Another $1,000,000 is
CM1.Page 78 of 359
proposed to be allocated in FY 2021, for a total project budget of
$2,000,000.
For Action
Approved on Consent Agenda
A8. Approval of Contract Award with Robe Inc., for the Evanston
Shoreline Improvements Project (Bid 20-36)
City Council authorized the City Manager to execute an agreement with
Robe Inc. (6150 N. Northwest Highway, Chicago, IL 60631) for the
Evanston Shoreline Improvements Project (Bid 20-36) in the amount of
$746,400.00. Funding is provided from the Capital Improvement Fund
cash balance (Account Number 415.40.4219.65515 - 520011). This
project was not budgeted in FY 2020.
For Action
Approved on Consent Agenda
A9. Approval of Change Order No. 1 to the Agreement with Capitol
Cement Co., Inc. for the 2020 CDBG Improvements and Waste
Transfer Alleys (Bid 20-38)
City Council authorized the City Manager to execute Change Order No. 1
to the agreement with Capitol Cement Co., Inc. (6231 N. Pulaski Road,
Chicago, IL 60646) for the 2020 CDBG Improvements and Waste Transfer
Station Alleys (Bid No. 20-38) in the amount of $75,700.00. This will
increase the overall contract amount from $1,009,403.36 to
$1,085,103.36. Funding will be provided from the Waste Transfer Station
Fund (415.40.4219.65515 – 420002), which has an approved FY 2020
budget of $560,000.00 and a YTD balance of $396,158.00.
For Action
Approved on Consent Agenda
A10. City of Evanston Joining Amicus Brief in Fulton v. City of
Philadelphia
Staff seeks direction from City Council regarding whether or not the City of
Evanston should be signators as amicus curiae ("friend of the court") in
support of the City of Philadelphia in a case before the US Supreme Court.
For Action
Approved 7-0
Motion: Ald.
Rainey
Second: Ald.
Fiske
Watch
A11. Resolution 67-R-20, Acknowledging the Participation in and
Completion of the ComEd Green Region Program for the Pollinator
CM1.Page 79 of 359
Habitat Improvement along the North Shore Channel Project
City Council adopted Resolution 67-R-20, Acknowledging the Participation
in and Completion of the ComEd Green Region Program for the Pollinator
Habitat Improvement along the North Shore Channel Project.
For Action
Approved on Consent Agenda
A12. Resolution 68-R-20, Authorizing the City Manager to Enter Into a
Lease Agreement with the United States Postal Service for Parking in
the City Parking Garage Located at 1800 Maple Avenue
City Council adopted Resolution 68-R-20, authorizing the City Manager to
enter into a lease renewal with the United States Postal Service (USPS)
Facilities Real Estate Division (7029 Albert Pick Road, Greensboro, N.C.,
27498-1103). The lease provides for the parking of fifty-four (54) Postal
Service vehicles in the City of Evanston’s Parking Garage at 1800 Maple
Street. USPS will pay the City $110,352 a year through October 31, 2025.
For Action
Approved on Consent Agenda
A13. Resolution 69-R-20, Extending the State of Emergency Until
September 14, 2020
City Council adopted Resolution 69-R-20, extending the state of
emergency until September 14, 2020.
For Action
Approved on Consent Agenda
A14. Resolution 70-R-20, Intergovernmental Agreement for
Coronavirus Relief Funds with Cook County
City Council adopted Resolution 70-R-20, authorizing the City Manager to
execute an intergovernmental agreement for Coronavirus Relief Funds
with Cook County.
For Action
Approved on Consent Agenda
A15. Ordinance 77-O-20, Amending Title 10, Chapter 11, Section 10
“Limited Parking” and Title 10, and Chapter 11, Section 12 “Parking
CM1.Page 80 of 359
Zones” of the Evanston City Code Pertaining to Parking on
Greenwood Street
City Council adopted Ordinance 77-O-20, amending Title 10, Chapter 11,
Section 10 “Limited Parking” and Title 10, and Chapter 11, Section 12
“Parking Zones” of the Evanston City Code, regarding parking on
Greenwood Street. Greenwood Street will change from four (4) hour paid
parking to free parking with a two (2) hour limit or have a Residential
Parking Permit B or C.
For Introduction
Approved on Consent Agenda
A16. Ordinance 79-O-20, Amending Title 3, Business Regulations,
Chapter 2, Municipal Occupation Taxes, of the Evanston Municipal
Code Providing for an Infrastructure Maintenance Fee
City Council adopted Ordinance 79-O-20 by which the City Council would
amend Title 3, Business Regulations, Chapter 2, Municipal Occupation
Taxes, of the Evanston Municipal Code Providing for an Infrastructure
Maintenance Fee.
For Introduction
Approved on Consent Agenda
ED1. Approval of Entrepreneurship Emergency Assistance Grants
Economic Development staff recommends City Council approval for
financial assistance through the Entrepreneurship Support Program
for the following applicants: Featherson Realty - $2,500; Life in
Progress - $1,779.96; Minouchic Boutique - $2,500.
City Council adopted the Economic Development Entrepreneurship
Support Fund (Account 100.15.5300.62664). The approved 2020 fiscal
year budget allocated $50,000 to the Entrepreneurship Support account.
However, on July 27 the City Council approved utilizing $50,000 from the
Local Employment Program (LEP) penalty account (100.41307) to provide
additional funding for emergency assistance entrepreneurship grants. To
date,$59,339.77 has been granted in entrepreneurship support.
For Action
Approved 6-1-0 Ald. Rue Simmons recused herself
Motion: Ald.
Wilson
Second: Ald.
Rainey
Watch
HS1. Review of Evanston Police Complaints and Comments Report
CM1.Page 81 of 359
City Council accepted and placed on file the review of Evanston Police
Complaints and Comments Report.
For Action: Accept and Place on File
Approved on Consent Agenda
APP1. Approval of Aldermanic Appointments to the 911 Emergency
Telephone System Board
City Council approved Alderman Peter Braithwaite and Alderman Robin
Rue Simmons to the 911 Emergency Telephone System Board.
For Action
Approved on Consent Agenda
Call of the Wards
Ward
1:
Expressed her condolences to the family of Madelyn Ducree. Ward meeting on
Tuesday September 1, 2020.
Watch
Ward
2:
Expressed his condolences to the family of Madelyn Ducree. Ward meeting on
August 13, 2020 at 6:00 p.m.
Watch
Ward
3:
Expressed her condolences to the family of Madelyn Ducree. Recognized the
women who advanced women’s suffrage.
Watch
Ward
4:
Expressed his condolences to the family of Madelyn Ducree. Encourage City
Council to support families and children returning to school.
Watch
Ward
5:
Expressed her condolences to the family of Madelyn Ducree. Thanked residents
who’ve made anonymous tips to the police department and helped in the arrest of
a suspect involved in the murder of a 5th Ward resident. Wished a happy birthday
to Louise Sutton Strong. Thanked leaders in Evanston for taking ownership and
helping the community. Lastly there is a Ward meeting on Wednesday August 12,
2020.
Watch
Ward
6:
No Report Watch
Ward
7:
Expressed her condolences to the family of Madelyn Ducree. Thanked Mayor
Hagerty for issuing a proclamation for the ratification of the 19th Amendment. The
Human Services Committee has begun the discussion of an alternative emergency
response system. Further discussions will take place during all the meetings in the
month of August.
Watch
CM1.Page 82 of 359
Ward
8:
Thanked residents who’ve made anonymous tips to the police department and
helped in the arrest of a suspect involved in the murder of a 5th Ward resident.
Expressed her condolences to the family of Madelyn Ducree. Stated there was a
surprise to be unveiled on the northern wall of Daws Elementary School. There is
a new Starbucks located inside St. Francis Hospital.
Watch
Ward
9:
No Report Watch
Adjournment
Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote
the meeting was adjourned.
Ald. Wilson led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss
agenda items regarding litigation and minutes. These agenda item are permitted
subject to be considered in Executive Session and are an enumerated exception under the
Open Meetings Act with the exception being 5 ILCS 120/2(a)(c)(2)(11)(21). A roll call vote was
taken and by a vote of 7-0 City Council recessed into Executive Session.
CM1.Page 83 of 359
REGULAR CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Tuesday, September 8th, 2020
Present:
Alderman Fiske Alderman Revelle
Alderman Braithwaite Alderman Rainey
Alderman Wynne Alderman Fleming
Alderman Wilson Alderman Suffredin
Alderman Rue Simmons (9)
Absent:
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk
CM2.Page 84 of 359
Motion to suspend the rules and allow the meeting to be held virtually
Passed 8-0
Motion: Ald.
Wilson
Second: Ald.
Wynne
Mayor’s Public Announcements
Mayor Hagerty expressed his condolences to the family of C.J. Weaver Watch
City Manager’s Public Announcements
City Manager Erika Storlie had no announcements Watch
City Clerk’s Communications
City Clerk read public comments into the record. He also shared information about the
upcoming November Election and the 2021 Municipal Election.
Watch
Public Comment
Linda Del Bosque Expressed her concerns on how the most recent Board of Ethics
meeting had transpired.
Watch
Carl Klein Thanked City Council for amending the agenda for today’s executive
session meeting. Shared that no action can be taken during an
executive session. Thanked Ald. Rue Simmons for her efforts in
encouraging 5th Ward residents to participate in the US Census.
Asked Ald. Fiske to work with Northwestern University to ensure
students completing the census live in Evanston.
Watch
Mollie Hartenstein Spoke of the ongoing efforts to defund the Evanston Police
Department.
Watch
Michael J. Vasilko Asked for an update on the search for a new City Manager. Wants to
see the list of candidates up for consideration for the role of City
Manager. Believes the new emergency response system should be
made into a referendum. Asked for an updated response to his
Freedom of Information Act.
Watch
CM2.Page 85 of 359
Nicholas Davis Shared his remarks on the topic of defunding the police department. Watch
Adam Marquardt Voiced his support for Clerk Reid on his ongoing efforts to make
transparent the operations of the City of Evanston. Shared his
remarks in response to the Health and Human Services Committee
allocating funds towards social workers who will accompany police
officers. Shared alternative solutions to having social workers
accompany police officers.
Watch
Sean Peck-Collier Believes the City of Evanston has not been transparent with
residents. Shared his concerns over the treatment received by
marginalized workers by the City of Evanston. Questioned the City’s
commitment to providing safety for everyone.
Watch
Sharon Kushiner Shared her concerns about the public being removed from zoom
meetings. She requested an update on when the next Human
Services Committee meeting will take place. Stated that in lieu of
selling city assets, the city should reallocated funds from other
departments to balance the budget.
Watch
Alex Piper Stated that police engagement without sufficient oversight has left
many minority communities feeling unsafe. Said the fear in reducing
our police presence because it will increase crime has lead to
unsuscessful alternatives in police services. Asked City Council to
bring the discussions into the communities that have been
disproportionately affected by police intervention.
Watch
Clare Kelly Hopes the City Council is working with Northwestern on any potential
risk of COVID-19 with students of the university. She is concerned
the City continues to use taxpayer money on litigation. She also
shared her concerns about the Ethics Board meeting on September
2, 2020 and the Evanston Police Department budget.
Watch
Darlene Cannon She called for all oppressive systems, including the Evanston Police
Department, to be dismantled. She wants to expose the abuse of
power she believes Mayor Hagerty has shown towards Clerk Reid.
Watch
Alec Avery Thanked all activists in Evanston who’ve worked on the issue of
defunding the police. He agrees with the sentiment being shared by
other residents who believe no impartial treatment was received by
Clerk Reid during the last Ethics Board meeting.
Watch
CM2.Page 86 of 359
Call of the Wards
Ward
1:
No Report Watch
Ward
2:
Ward meeting on Thursday, September 10, 2020, at 6:00 p.m. Topics include
Harbert Park and the city budget. Extended his condolences to the Weaver family.
Watch
Ward
3:
Extended her condolences to the Weaver family. Watch
Ward
4:
Extended his condolences to the Weaver family. Watch
Ward
5:
Extended her condolences to the Weaver family. Ward meeting on September 9,
2020, at 7 p.m. via Zoom. Thanked everyone who has followed the reparations
movement. Encouraged residents to complete the U.S. Census.
Watch
Ward
6:
Extended his condolences to the Weaver family. Watch
Ward
7:
Extended her condolences to the Weaver family. There will be a Ward meeting on
September 22, 2020
Watch
Ward
8:
Extended her condolences to the Weaver family. She thanked the offices of
Congresswoman Jan Schakowsky, Senator Dick Durbin and Ald. Rue Simmons
for their help on the Evergreen project.
Watch
Ward
9:
Extended her condolences to the Weaver family. She also extended her
condolences to the families that lost their loved ones recently in car accidents. The
Ward meeting has been moved to September 17, 2020.
Watch
Adjournment
Ald. Wilson led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss
agenda items regarding personnel and litigation. These agenda item are permitted
subject to be considered in Executive Session and are an enumerated exception under the
Open Meetings Act with the exception being 5 ILCS 120/2(a)(c)(1)(11). A roll call vote was
taken and by a vote of 8-0 City Council recessed into Executive Session.
CM2.Page 87 of 359
REGULAR CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, September 14th, 2020
Present:
Alderman Fiske Alderman Revelle
Alderman Braithwaite Alderman Rainey
Alderman Wilson Alderman Fleming
Alderman Rue Simmons Alderman Suffredin
(8)
Absent:
Alderman Wynne (1)
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk
CM3.Page 88 of 359
Mayor’s Public Announcements
Mayor Hagerty Announcements:
●Hispanic Heritage Month - September 2020
●National Senior Center Month - September 2020
●Emergency Preparedness Month - September 2020
●City Manager Search Update
●COVID-19 Update
Watch
City Manager’s Public Announcements
City Manager Erika Storlie had no announcements Watch
City Clerk’s Communications
City Clerk gave information about the upcoming November 3, 2020 Election Watch
Public Comment
Ray Friedman He wants to have an open forum for the budget discussion between
residents and staff. Asked a few questions about the budget he would
like answered.
Watch
Rick Nelson Encouraged the adoption of the Resolution 72-R-20E by City Council Watch
Neal Weingarden Provided use of force date to the City Council Watch
Misty Witenberg Shared her concerns over the HR process of the City of Evanston Watch
Linda Del Bosque Thanked Mayor Hagerty for honoring Hispanic Heritage Month Watch
Michael J. Vasilko Wanted clarification of the authority the City Manager has to reduce
the budget of a department before a public discussion can take place.
Believes residents should have more participation in the City
Manager selection process.
Watch
Joe Roth Wants to add an amendment to Resolution 62-R-20 to help tenants
and landlords have conversations early on with COVID-19 impacts.
Watch
CM3.Page 89 of 359
Doreen Price Inquired if de escalation training included trauma recognition with
police interactions. Would like remediation to be included in the
discussion related to the City Manager search.
Watch
Mary Rosinski Believes there should be long-term financial statements before selling
any city-owned assets. Doesn’t want the City to spend money it
doesn't have and delay development projects without adequate
funding. Wants the City to be fiscally responsible and not look for
short-term infusions.
Watch
Tina Paden Opposed Ordinance 80-O-20 because she stated the applicant has
never spoken with her about his intention of placing a cannabis
dispensary across the street from her home. She said it wasn’t fair
the zoning for the 1st Ward is being changed while the 5th Ward’s
requests for a zoning change is being ignored.
Watch
Special Order of Business
SP1. City Council Review and Discussion of Mayor Hagerty's 90-day
Use of Force Pledge
Staff recommends the City Council review and discuss Mayor Hagerty's
90-day Use of Force Pledge.
For Discussion
Mayor Hagerty recommends placing report on the next Human
Service agenda
Motion: Ald.
Rue Simmons
Second: Ald.
Wilson
Watch
SP2. Economic Development Update and Strategy
Staff seeks to provide City Council with an update on the economic climate
in Evanston prior to and during COVID-19.
For Action: Accept and Place on File
Approved 8-0 and will be sent to the Economic Development
Committee.
Motion: Ald.
Rue Simmons
Second: Ald.
Wilson
Watch
CM3.Page 90 of 359
Consent Agenda
A1. Approval of the City of Evanston Payroll, Bills and Credit Card
Activity
City Council approved of the City of Evanston Payroll for the period of July
20, 2020, through August 2, 2020, in the amount of $2,397,828.77, August
3, 2020, through August 16, in the amount $2,379,274.86 Bills List for
September 15, 2020, in the amount of $7,737,393.20 and credit card
activity for the period ending June 26, 2020, in the amount of $212,669.05.
For Action
Approved on Consent Agenda
Motion: Ald.
Fleming
Second: Ald.
Rue Simmons
Watch
A2. Approval of BMO Harris Amazon Credit Card Activity
City Council approved the City of Evanston’s BMO Harris Amazon Credit
Card Activity for the period ending June 26, 2020, in the amount of
$10,735.11.
For Action
Passed 7-1-0 Ald. Suffredin abstained
Motion: Ald.
Rue Simmons
Second: Ald.
Fleming
Watch
A3. Approval of Sole Source Contract Renewal with CDW for Cisco
SmartNet Support Services
City Council approved the purchase of Cisco SmartNet annual licenses
and software support from CDW (120 S. Riverside, Chicago, IL 60606) in
the amount of $70,471.64. This agreement provides support for the City’s
essential computer networking and security systems. Funding for the
purchase will be from the IT Computer Software Fund (Account
100.19.1932.62340) with a YTD balance of $270,530.23.
For Action
Approved on Consent Agenda
A4. Approval of Contract Award for Microfiche Digital Conversion
Services with Microsystems, Inc.
City Council authorized the City Manager to execute a sole source service
agreement with Microsystems, Inc. (625 Academy Drive, Northbrook, IL
60062) for the digital conversion of the microfiche stored within the
Community Development Department and at Microsystems Inc.’s location.
The total cost of this one-time expense estimated between
$85,000-$95,000. The final cost will be determined based on the total
number of microfiche being scanned. Funding is provided by the Building
and Inspection Service Division Software Maintenance Unit (Account
CM3.Page 91 of 359
100.21.2126.62236), was has an approved FY 2020 budget of $151,189
and a YTD balance of $150,127.80.
For Action
Approved on Consent Agenda
A5. Approval of Special Event: American Legion Post 42 Patio
Concerts
City Council approved the special event permit application submitted by
the Evanston American Legion Post 24 to host live music concerts on city
property adjacent to the Chandler-Newberger Center. Costs for city
services provided for events require a 100% reimbursement from the
sponsoring organization or event coordinator. These fees are waived for
City events and City co-sponsored Events.
For Action
Approved on Consent Agenda
A6. Approval of Contract Award with A. Epstein & Sons International,
Inc. for the Chicago Avenue Corridor Improvement Project Phase I
Engineering Services
City Council authorized the City Manager to execute an agreement with A.
Epstein & Sons International Inc. (600 West Fulton Street, Chicago, IL
60661) in the amount of $467,146.44 to provide Phase I Engineering
Services for the Chicago Avenue Corridor Improvement Project
Engineering Services. This project will be funded from the Capital
Improvement Fund 2020 General Obligation Bonds (Account No.
415.40.4120.62145 - 420003) which has FY 2020 budget of $400,000 for
this project, all of which is remaining. Additional funding in the amount of
$68,000 will come from savings in other projects.
For Action
Approved on Consent Agenda
A7. Approval of Contract Award with Granite Inliner, LLC for 2020
CIPP Sewer Rehabilitation – Contract B (Bid No. 20-41)
City Council authorized the City Manager to execute a contract for the
2020 CIPP Sewer Rehabilitation – Contract B (Bid No. 20-41) with Granite
Inliner, LLC (5031 W. 66th Street, Bedford Park, IL 60638) in the amount
of $371,265.00. Funding for this project is from the West Evanston TIF
Fund (Account No. 335.99.5870.65515 - 420023), which has an FY 2020
budget of $400,000 for this work, all of which is remaining.
For Action
CM3.Page 92 of 359
Approved on Consent Agenda
A8. Approval of Contract Award with Duke’s Root Control, Inc. for
2020-2022 Root Treatment (Bid No. 20-42)
City Council authorized the City Manager to execute a contract for
2020-2022 Root Treatment (Bid No. 20-42) with Duke’s Root Control, Inc.
(1020 Hiawatha Blvd. W., Syracuse, NY) in the amount of $190,580.08.
Funding for this project is from the Sewer Fund (Account No.
515.40.4530.62461), which has an FY 2020 budget of $175,000 for this
work, all is remaining. Staff proposes to budget $70,000 for root treatment
in this same account in future years.
For Action
Approved on Consent Agenda
A9. Approval of Change Order No. 1 to the Agreement with Courtesy
Electrical Inc. for the Emergency Generators at Police/Fire
Headquarters, Fire Station 1 and Fire Station 2 Project (Bid 20-05)
City Council authorized the City Manager to execute Change Order No. 1
to the agreement with Courtesy Electrical Inc. (6535 N. Olmsted Ave.,
Chicago, IL. 606312) for the Emergency Generators at Police/Fire
Headquarters, Fire Station 1 and Fire Station 2 Project (Bid 20-05). This
change order includes a time extension of 63 calendar days, extending the
contract completion deadline from August 31, 2020 to November 2, 2020.
There is no cost increase associated with this change order. Funding is
provided from the Capital Improvement Fund 2019 and 2020 General
Obligation Bonds. No additional funding is needed for this change order.
For Action
Approved on Consent Agenda
A10. Authorizing the Extension of the Employment Contract with
Erika Storlie for Serving as Interim City Manager for the City of
Evanston
City Council approved the extension of the employment contract with Erika
Storlie for serving as Interim City Manager for the City of Evanston. The
current contract expires on September 24, 2020 and the extension would
allow for an additional 90 days.
For Action
Approved on Consent Agenda
A11. Solicitation of Alternative Services from the City's Current Food
and Yard Waste Hauler
CM3.Page 93 of 359
Staff will solicit alternative services from the City's current food and yard
waste hauler (Groot Industries, Inc.) to determine if there are program
models that can both increase access to the service and better cover the
cost of the service.
For Action: Accept and Place on File
Approved on Consent Agenda
A12. Resolution 62-R-20, Creating a Provisional Moratorium on
Tenant Eviction Notices Due to COVID-19 Impact
Staff recommends City Council adoption of Resolution 62-R-20, creating a
provisional moratorium on tenant eviction notices due to COVID-19
impact.
Motion to table until September 29 City Council meeting
Passed 6-2 Alds. Suffredin and Fleming voted “No”
For Action
Tabled until September 29 City Council meeting
Motion: Ald.
Rue Simmons
Second: Ald.
Braithwaite
Motion: Ald.
Braithwaite
Second: Ald.
Rue Simmons
Watch
A13. Resolution 71-R-20, Extending the Declared State of Emergency
Until October 12, 2020
City Council adopted Resolution 71-R-20, extending the declared state of
emergency until October 12, 2020.
For Action
Approved on Consent Agenda
A14. Resolution 74-R-20, Approval of the City of Evanston Donation
Policy Amendment
City Council adopted Resolution 74-R-20, Approval of the City of Evanston
Donation Policy Amendment.
For Action
Approved on Consent Agenda
A15. Ordinance 19-O-20, Amending Title 10, Chapter 11, Section 10
“Limited Parking” and Section 12 “Parking Zones” Amending
Parking on Central Street and Hurd Avenue
City Council adopted Ordinance 19-O20, amending Title 10, Chapter 11,
CM3.Page 94 of 359
Section 10 (Limited Parking) and Section 12 (Parking Zones) of the City
Code for portions of Hurd Avenue and Central Street to allow for four (4)
hour parking, until the first meeting in April 2021. The Ordinance allows for
Hurd Avenue parking will remain free, and Central Street from Hurd
Avenue to Central Park Avenue will be amended to allow for four (4) hour
paid parking. The Ordinance was tabled February 10 until September 14,
2020. At this time, the City's Parking Study has not yet been completed
due to COVID-19, and staff is requesting more time for the study results
before the changes to Hurd and Central Park are made.
For Introduction
Approved on Consent Agenda
A16. Ordinance 57-O-20, Amending Title 10, Chapters 10 and 11,
“Limited Parking” and “Parking Zones” Regarding Electric Vehicle
Charging Parking Spaces
Staff recommends City Council adoption of Ordinance 57-O-20, amending
Title 10, Chapters 10 and 11, “Limited Parking” and “Parking Zones”
regarding Electric Vehicle (EV) parking spaces. The Ordinance adds EV
stations at the Robert Crown Center, and requires payment for parking in
the EV spaces with a maximum amount of hours the space can be
occupied. This will ensure a better turnover and provide additional revenue
to expand the City’s program in the future.
For Introduction
Staff removed from APW Agenda for further revisions.
A17. Ordinance 85-O-20 Amending Title 8, Chapter 4, Part 9, Section
2 “Franchise” Imposition of Franchise Service Administrative Fee
City Council adopted Ordinance 85-O-20 Amending Title 8, Chapter 4,
Part 9, Section 2 “Franchise” Imposition of Franchise Service
Administrative Fee.
For Introduction
Passed 8-0
A18. Ordinance 81-O-20, Amending City Code Section 10-11-5(C),
Schedule V(C) “Three-Way Stops” to Include Three-Way Stops at
Oakton Street and Sherman Avenue
City Council adopted Ordinance 81-O-20, Amending City Code Section
CM3.Page 95 of 359
10-11-5(C), Schedule V(C) “Three-Way Stops” to Include Three-Way
Stops at Oakton Street and Sherman Avenue. Alderman Fleming requests
suspension of the rules for Introduction and Action at the September 14,
2020 City Council meeting. Funding will be through the General
Fund-Traffic Control Supplies (100.40.4520.65115), with a FY 2020
budget of $58,000 and remaining balance of $15,064.
For Introduction and Action
Passed 8-0
A19. Ordinance 83-O-20, Decrease of Class D Liquor Licenses from
Sixty to Fifty-Nine from Furious Spoon Evanston Maple Avenue, Inc.
d/b/a Furious Spoon, 1700 Maple Avenue
City Council adopted Ordinance 83-O-20, decrease of Class D liquor
licenses from sixty (60) to fifty-nine (59) from Furious Spoon Evanston,
1700 Maple Avenue. The Liquor Control Commissioner requests
suspension of the rules for Introduction and Action at the September 14,
2020 City Council meeting.
For Introduction and Action
Passed 8-0
A20. Ordinance 87-O-20, Increase of Class D Liquor Licenses from
FiftyNine to Sixty for Palmhouse Productions, LLC d/b/a Palmhouse,
619 Howard Street
City Council adopted Ordinance 87-O-20, increase of Class D liquor
licenses from fifty-nine (59) to sixty (60) for Palmhouse, 619 Howard
Street. The Liquor Control Commissioner requests suspension of the rules
for Introduction and Action at the September 14, 2020 City Council
meeting.
For Introduction and Action
Passed 8-0
A21. Ordinance 88-O-20, Increase of Class C Liquor Licenses from 18
to 19 For Clarke's Off Campus, Inc. d/b/a Clarke's Off Campus, 804
Davis Street
City Council adopted Ordinance 88-O-20, increase of Class C liquor
licenses from eighteen (18) to nineteen (19) for Clarke's Off Campus, 804
Davis Street. The Liquor Control Commissioner requests suspension of
the rules for Introduction and Action at the September 14, 2020 City
Council meeting.
For Introduction and Action
CM3.Page 96 of 359
Passed 8-0
A22. Ordinance 89-O-20, Increase of Class K Liquor Licenses from 3
to 4 for Garilaci, LLC, d/b/a Vinissimo, 2120 Central Street
City Council adopted Ordinance 89-O-20, increase of Class K liquor
licenses from three (3) to four (4) for Vinissimo, 2120 Central Street. The
Liquor Control Commissioner requests suspension of the rules for
Introduction and Action at the September 14, 2020 City Council meeting.
For Introduction and Action
Passed 8-0
A23. Ordinance 90-O-20, Increase of Class P-5 Liquor Licenses from
0 to 1 for Few Spirits, LLC d/b/a Few Spirits, 918 Chicago Avenue
City Council adopted Ordinance 90-O-20, increase of Class P-5 liquor
licenses from zero (0) to one (1) for Few Spirits, 918 Chicago Avenue. The
Liquor Control Commissioner requests suspension of the rules for
Introduction and Action at the September 14, 2020 City Council meeting.
For Introduction and Action
Passed 8-0
A24. Ordinance 77-O-20, Amending Title 10, Chapter 11, Section 10
“Limited Parking” and Title 10, and Chapter 11, Section 12 “Parking
Zones” of the Evanston City Code Pertaining to Parking on
Greenwood Street
City Council adopted Ordinance 77-O-20, amending Title 10, Chapter 11,
Section 10 “Limited Parking” and Title 10, and Chapter 11, Section 12
“Parking Zones” of the Evanston City Code, regarding parking on
Greenwood Street. Greenwood Street will change from four (4) hour paid
parking to free parking with a two (2) hour limit or have a Residential
Parking Permit B or C.
For Action
Passed 8-0
A25. Ordinance 79-O-20, Amending Title 3, Business Regulations,
Chapter 2, Municipal Occupation Taxes, of the Evanston Municipal
Code Providing for an Infrastructure Maintenance Fee
City Council adopted Ordinance 79-O-20 by which the City Council would
CM3.Page 97 of 359
amend Title 3, Business Regulations, Chapter 2, Municipal Occupation
Taxes, of the Evanston Municipal Code Providing for an Infrastructure
Maintenance Fee.
For Action
Staff removed from APW Agenda for further revisions.
P1. Resolution 73-R-20, Approving a Plat of Subdivision for 2404
Ridge Avenue
Staff recommends adoption of Resolution 73-R-20 approving a
resubdivision of 2404 Ridge Avenue subject to conditions of approval
requiring a 6-foot dedication of land for alley widening, a view easement
for the existing landmarked house, disconnection of utility services, and
capping and sealing of a well.
For Action
Item held in Committee
P2. Resolution 72-R-20, To Support Environmental Justice
City Council adopted Resolution 72-R-20, To Support Environmental
Justice.
For Action
Approved on Consent Agenda
P3. Ordinance 84-O-20, Granting a Map Amendment at 1910-1946
Orrington Ave and 714-716 Foster St., to rezone from the R4a General
Residential District to R1 Single-family Residential District
City Council denied a Zoning Map Amendment, Ordinance 84-O-20, to
rezone properties located at 1910– 1946 Orrington Avenue and 714-716
Foster Street from the R4a General Residential District to the R1
Single-Family Residential District.
For Introduction
Approved on Consent Agenda
P4. Ordinance 80-O-20, Granting a Special Use Permit for a Cannabis
Transporter Business Located at 1701 Howard Street in the C1
Commercial District ("MJA Chicago LLC")
City Council adopted Ordinance 80-O-20 granting a Special Use for a
CM3.Page 98 of 359
Cannabis Transporter, MJA Chicago LLC, in the C1 Commercial District
located at 1701 Howard Street. The applicant has complied with all zoning
requirements and meets all Standards for Special Use for this zoning
district.
For Introduction
Approved on Consent Agenda
P5. Ordinance 86-O-20, Amending Title 6 of the Evanston City Code
to Create Accessory Dwelling Unit Regulations and to Revise the
Calculation of Building Lot Coverage
City Council adopted Ordinance 86-O-20, a Text Amendment to the
Zoning Ordinance to Create Accessory Dwelling Unit Regulations and to
revise the calculation of Building Lot Coverage.
For Introduction
Approved on Consent Agenda
HS1. City of Evanston Emergency Pantry Update
City Council accepted and placed on file the City of Evanston Emergency
Food Pantry Update. Funding will be provided from the Donations Line
Item (Account 100.15.1560.56011), which has a current balance of
$63,211.
For Action: Accept and Place on File
Approved on Consent Agenda
ED1. Approval of Entrepreneurship Emergency Assistance Grants
City Council approved financial assistance through the Emergency
Assistance Entrepreneurship Support Program for the following applicants:
Ginger Please Juice and teas $2,310; Powering Campaigns $2,120;
Nargis Beauty Spot $2,500; Blissful Nail Spa $2,500; Hella Food $2,205;
Freeman Pictures, Inc. $1,944.72; The Straps $2,500; Community
Wellness Institute, LLC $1,652; Serenity Nail Spa, Inc. $2,500; Reprise
Evanston, LLC $2,500; Adams, Howard & Matthews, LLC $2,500; PAJ
Couture $2,500; Joy of Downsizing $2,500; Kombucha Brava; $2,500;
PHLB, LLC $2,500; Koi Consulting Group, Inc. $2,500; Star Cleaners
$2,500. Staff recommends utilizing the Local Employment Program (LEP)
penalty fund (100.41307) for the amount of $40,231.72. To
date,$59,339.77 has been granted in entrepreneurship support - $50,000
from the Entrepreneurship Support account, and $9,339.77 from the LEP
account. The LEP fund has a remaining balance of $40,660.23.
For Action
CM3.Page 99 of 359
Approved on Consent Agenda
Call of the Wards
Ward
1:
No Report Watch
Ward
2:
Thanked residents who attended the last Ward meeting. Shared his concern over
comments that label any part of the city as “ghetto”.
Watch
Ward
3:
No Report Watch
Ward
4:
No Report Watch
Ward
5:
Ward meeting on September 17, 2020 at 7 p..m Watch
Ward
6:
No Report Watch
Ward
7:
Ward meeting on September 22, 2020 to discuss police services, Central St.
Business District, infrastructure projects and Harley Clarke.
Watch
Ward
8:
Bike to Ridge on September 20, 2020 from 9 am to 1pm. Asked for clarification on
deadly force from Chief Cook.
Watch
Ward
9:
Encouraged residents to participate at the budget meeting on September 16,
2020. There will be a recap of the budget during the Ward meeting on September
17, 2020. Sign up for a discussion with Building Community Block By Block will be
sent next week for residents of the 9th Ward.
Watch
Adjournment
Ald. Wilson led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss
agenda items regarding personnel, litigation and minutes. These agenda item are permitted
subjects to be considered in Executive Session and are an enumerated exception under the
Open Meetings Act with the exception being 5 ILCS 120/2(a)(c)(1)(11)(21). A roll call vote was
taken and by a vote of 8-0 City Council recessed into Executive Session.
CM3.Page 100 of 359
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Tera Davis, Accounts Payable Coordinator
CC: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Approval of the City of Evanston Payroll, Bills
Date: September 29, 2020
Recommended Action:
Staff recommends City Council approval of the City of Evanston Payroll for the period of
August 17, 2020, through August 30, 2020, in the amount of $2,674,652 .57, August 31, 2020,
through September 13, in the amount $2,777,357.83 and Bills List for September 29, 2020, in
the amount of $3,695,015.83.
Council Action:
For Action
Summary:
Payroll – August 17, 2020, through August 30, 2020 $2,674,652.57
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Payroll – August 31, 2020, through September 13, 2020 $2,777,357.83
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – September 29, 2020, $3,695,015.83
General Fund Amount – Bills list $382,751.89
Advanced Check - $ 61,417.46
$444,169.35
TOTAL AMOUNT OF BILLS LIST & PAYROLL $9,147,026.23
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid a penalty, or to take advantage of early payment discounts.
Attachments:
09.29.2020 BILLS LIST FY20
A1.Page 101 of 359
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
105394 - VERIZON WIRELESS 09/29/2020 09/29/2020 18,562.40
Invoice Transactions 1 $18,562.40
16583 - HACIENDA LANDSCAPING INC 09/29/2020 09/29/2020 (1,116.94)
Invoice Transactions 1 ($1,116.94)
324239 - LOCAL GOV NEWS 09/29/2020 09/29/2020 1,200.00
Invoice Transactions 1 $1,200.00
Invoice Transactions 1 $1,200.00
206940 - ULINE 09/29/2020 09/29/2020 8,480.21
Invoice Transactions 1 $8,480.21
Invoice Transactions 1 $8,480.21
17735 - BRENDAN KERLIN 09/29/2020 09/29/2020 225.00
17738 - IAN SCHAEFFER 09/29/2020 09/29/2020 85.00
17736 - SEYEOM KIM 09/29/2020 09/29/2020 85.00
Invoice Transactions 3 $395.00
16914 - ALACRITI PAYMENTS LLC 09/29/2020 09/29/2020 5,000.00
Invoice Transactions 1 $5,000.00
10643 - PASSPORT PARKING, INC`09/29/2020 09/29/2020 14,194.93
Invoice Transactions 1 $14,194.93
Invoice Transactions 5 $19,589.93
104738 - SIKICH LLP 09/30/2020 09/29/2020 10,000.00
104738 - SIKICH LLP 09/30/2020 09/29/2020 4,074.00
Invoice Transactions 2 $14,074.00
Invoice Transactions 2 $14,074.00
17761 - ADAMS, HOWARD & MATHEWS LLC 09/29/2020 09/29/2020 2,500.00
17745 - BLISSFUL NAIL SPA 09/29/2020 09/29/2020 2,500.00
17741 - COMMUNITY WELLNESS INSTITUTE, LLC 09/29/2020 09/29/2020 1,652.00
17682 - FREEMAN PICTURES, INC 09/29/2020 09/29/2020 1,944.72
17749 - JOY OF DOWNSIZING 09/29/2020 09/29/2020 2,500.00
17746 - JULIE KARNES 09/29/2020 09/29/2020 2,500.00
17742 - KOI CONSULTING GROUP, INC.09/29/2020 09/29/2020 2,500.00
16855 - KOMBUCHA BRAVA LLC 09/29/2020 09/29/2020 2,500.00
17747 - NARGIS BEAUTY SPOT 09/29/2020 09/29/2020 2,500.00
17751 - NETICIA BLUNT-WALDRON 09/29/2020 09/29/2020 2,310.00
17760 - PATRICE A. BRYANT 09/29/2020 09/29/2020 2,500.00
17750 - PHLB, LLC DBA HLB, LLC 09/29/2020 09/29/2020 2,500.00
17744 - POWERING CAMPAIGNS 09/29/2020 09/29/2020 2,120.00
17748 - RACHEL TEUER 09/29/2020 09/29/2020 1,205.00
17740 - REPRISE EVANSTON, LLC - REPRISE COFFEE ROASTERS 09/29/2020 09/29/2020 2,500.00
17759 - STAR CLEANERS 09/29/2020 09/29/2020 2,500.00
17759 - STAR CLEANERS 09/29/2020 09/29/2020 2,500.00
Invoice Transactions 17 $39,231.72
15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 09/29/2020 09/29/2020 9,511.50
Invoice Transactions 1 $9,511.50
Invoice Transactions 18 $48,743.22
Invoice Transactions 27 $92,087.36
17716 - GREATER ILLINOIS TITLE COMPANY 09/29/2020 09/29/2020 65.00
17716 - GREATER ILLINOIS TITLE COMPANY 09/29/2020 09/29/2020 65.00
17716 - GREATER ILLINOIS TITLE COMPANY 09/29/2020 09/29/2020 65.00
17716 - GREATER ILLINOIS TITLE COMPANY 09/29/2020 09/29/2020 65.00
17754 - JANE ROTHCHILD 09/29/2020 09/29/2020 25.00
17757 - JOSEPH HAGEMAN 09/29/2020 09/29/2020 25.00
17755 - MILES PARIS 09/29/2020 09/29/2020 25.00
17756 - SALLY HAGEMAN 09/29/2020 09/29/2020 25.00
17753 - TONY ROTHCHILD 09/29/2020 09/29/2020 25.00
Invoice Transactions 9 $385.00
268935 - JEFFREY D. GREENSPAN 09/29/2020 09/29/2020 2,430.00
137723 - SUSAN D BRUNNER 09/29/2020 09/29/2020 3,920.00
Invoice Transactions 2 $6,350.00
122375 - LAW BULLETIN PUBLISHING COMPANY 09/29/2020 09/29/2020 155.00
Invoice Transactions 1 $155.00
Invoice Transactions 12 $6,890.00
Invoice Transactions 12 $6,890.00
11884 - QUEST DIAGNOSTICS CLINICAL LABORATORIES 09/29/2020 09/29/2020 154.00
105201 - TRANS UNION CORP 09/29/2020 09/29/2020 90.00
Invoice Transactions 2 $244.00
11903 - JOYCE MARTER ENTERPRISES, INC.09/29/2020 09/29/2020 1,500.00
Invoice Transactions 1 $1,500.00
Invoice Transactions 3 $1,744.00
101698 - ESRI 09/29/2020 09/29/2020 19,650.00
Invoice Transactions 1 $19,650.00
Invoice Transactions 1 $19,650.00
17737 - KATE ZILLA 09/29/2020 09/29/2020 100.00
Invoice Transactions 1 $100.00
10643 - PASSPORT PARKING, INC`09/29/2020 09/29/2020 30,000.00
10643 - PASSPORT PARKING, INC`09/29/2020 09/29/2020 25,695.00
Invoice Transactions 2 $55,695.00
14093 - VERIZON NETWORKFLEET, INC 09/29/2020 09/29/2020 132.65
Invoice Transactions 1 $132.65
Invoice Transactions 4 $55,927.65
16228 - ANDY FRAIN SERVICES, INC 09/29/2020 09/29/2020 3,891.62
Invoice Transactions 1 $3,891.62
Invoice Transactions 1 $3,891.62
104011 - ALTORFER INDUSTRIES, INC 09/29/2020 09/29/2020 1,782.02
100987 - CHICAGO COMMUNICATIONS, LLC.09/29/2020 09/29/2020 292.50
100987 - CHICAGO COMMUNICATIONS, LLC.09/29/2020 09/29/2020 350.00
12792 - UNIFIRST CORPORATION 09/29/2020 09/29/2020 83.61
Invoice Transactions 4 $2,508.13
317013 - H-O-H WATER TECHNOLOGY 09/29/2020 09/29/2020 1,137.25
14093 - VERIZON NETWORKFLEET, INC 09/29/2020 09/29/2020 200.00
COMMUNICATION CHARGES AUG 2020
Account 22725 - CELL PHONE BILLS PAYABLE Totals
Account 41307 - RESERVE - L.E.P. VIOLATION FINES
L.E.P. VIOLATION FINE
Invoice Description
Fund 100 - GENERAL FUND
Account 22725 - CELL PHONE BILLS PAYABLE
Accounts Payable by G/L Distribution Report
Payment Date Range 09/29/20 - 09/29/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.29.2020
Business Uni 1520 - EMERGENCY OPERATIONS CENTER
Account 65090 - SAFETY EQUIPMENT
COVID - SAFETY
Account 65090 - SAFETY EQUIPMENT Totals
LOCALGOV NEWS MEMBERSHIP 11.14.20-11.14.21
Account 62360 - MEMBERSHIP DUES Totals
Business Uni 1505 - CITY MANAGER Totals
Account 41307 - RESERVE - L.E.P. VIOLATION FINES Totals
Department 15 - CITY MANAGER'S OFFICE
Business Uni 1505 - CITY MANAGER
Account 62360 - MEMBERSHIP DUES
MONTHLY CASHIERING SERVICES
Account 64545 - PERSONAL COMPUTER SOFTWARE Totals
Account 65045 - LICENSING/REGULATORY SUPP
ANNUAL ACTIVE PERMIT FEE-AUGUST 2020
REFUND: NON RESIDENT & WHEEL TAX
REFUND: NON RESIDENT & WHEEL TAX
Account 52010 - WHEEL TAX Totals
Account 64545 - PERSONAL COMPUTER SOFTWARE
Business Uni 1520 - EMERGENCY OPERATIONS CENTER Totals
Business Uni 1560 - REVENUE & COLLECTIONS
Account 52010 - WHEEL TAX
REFUND: PAID WT TWICE
Business Uni 1570 - ACCOUNTING Totals
Business Uni 5300 - ECON. DEVELOPMENT
Account 62664 - ENTREPRENEURSHIP SUPPORT
ENTREPRENEURSHIP GRANT
Account 62110 - AUDITING
AUDIT SERVICES THROUGH MAY 31, 2020
AUDIT SERVICES THROUGH JULY 31, 2020
Account 62110 - AUDITING Totals
Account 65045 - LICENSING/REGULATORY SUPP Totals
Business Uni 1560 - REVENUE & COLLECTIONS Totals
Business Uni 1570 - ACCOUNTING
ENTREPRENEURSHIP GRANT
ENTREPRENEURSHIP GRANT
ENTREPRENEURSHIP GRANT
ENTREPRENEURSHIP GRANT
ENTREPRENEURSHIP GRANT
ENTREPRENEURSHIP GRANT
ENTREPRENEURSHIP GRANT
ENTREPRENEURSHIP GRANT
ENTREPRENEURSHIP GRANT
ENTREPRENEURSHIP GRANT
Account 65522 - BUSINESS DISTRICT IMPROVEMENTS Totals
Business Uni 5300 - ECON. DEVELOPMENT Totals
Department 15 - CITY MANAGER'S OFFICE Totals
ENTREPRENEURSHIP GRANT
Account 62664 - ENTREPRENEURSHIP SUPPORT Totals
Account 65522 - BUSINESS DISTRICT IMPROVEMENTS
GREAT MERCHANT GRANT LANDSCAPE MAINTENANC
ENTREPRENEURSHIP GRANT
ENTREPRENEURSHIP GRANT
ENTREPRENEURSHIP GRANT
ENTREPRENEURSHIP GRANT
ENTREPRENEURSHIP GRANT
TITLE SEARCH - 1935 DODGE AVE
TITLE SEARCH - 2209 EMERSON ST
DEPOSITION - JANE ROTCHCHILD
DEPOSITION - JOSEPH HAGEMAN
DEPOSITION - MILES PARIS
Department 17 - LAW
Business Uni 1705 - LEGAL ADMINISTRATION
Account 62130 - LEGAL SERVICES-GENERAL
TITLE SEARCH - 1716 PAYNE ST.
TITLE SEARCH - 1927 HARTREY AVE
LAWYERPORT LEGAL RESEARCH PACKAGE
Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals
Business Uni 1705 - LEGAL ADMINISTRATION Totals
HEARING OFFICER
HEARING OFFICER
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65010 - BOOKS, PUBLICATIONS, MAPS
DEPOSITION - SALLY HAGEMAN
DEPOSITION - TONY ROTCHCHILD
Account 62130 - LEGAL SERVICES-GENERAL Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
EMPLOYEE TRAINING-JOYCE MARTER ENTERPRISES
Account 62310 - CITY WIDE TRAINING Totals
Business Uni 1929 - HUMAN RESOURCE DIVISION Totals
EMPLOYMENT TESTING-QUEST DIAGNOSTICS
EMPLOYMENT BACKGROUND CHECKS-TRANSUNIO
Account 62160 - EMPLOYMENT TESTING SERVICES Totals
Account 62310 - CITY WIDE TRAINING
Department 17 - LAW Totals
Department 19 - ADMINISTRATIVE SERVICES
Business Uni 1929 - HUMAN RESOURCE DIVISION
Account 62160 - EMPLOYMENT TESTING SERVICES
Account 52505 - TICKET FINES-PARKING Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
UNREPORTED LETTERS SENT 1/19-6/20
CITATION MANAGEMENT-AUGUST 2020
Business Uni 1932 - INFORMATION TECHNOLOGY DIVI. Totals
Business Uni 1941 - PARKING ENFORCEMENT & TICKETS
Account 52505 - TICKET FINES-PARKING
REFUND: CITATION 421018730 OVER PAID
Business Uni 1932 - INFORMATION TECHNOLOGY DIVI.
Account 62340 - IT COMPUTER SOFTWARE
ESRI ARCGIS DESKTOP SERVER & ONLINE SOFTWARE
Account 62340 - IT COMPUTER SOFTWARE Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Uni 1942 - SCHOOL CROSSING GUARDS Totals
Business Uni 1950 - FACILITIES
Business Uni 1941 - PARKING ENFORCEMENT & TICKETS Totals
Business Uni 1942 - SCHOOL CROSSING GUARDS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
CROSSING GUARD SERVICES - 2020
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
CHEMICAL WATER TREATMENT FOR HVAC IN MULTIPLE BUILDINGS
AVL TRACKERS
Account 62225 - BLDG MAINTENANCE SERVICES
GENERATOR FOR FACILITIES
ALARM REPAIRS
RELOCATE ANTENNA
MATS FOR SERVICE CENTER
Run by Tera Davis on 09/22/2020 12:25:44 PM
Page 2 of 22
A1.Page 102 of 359
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice AmountInvoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 09/29/20 - 09/29/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.29.2020
Invoice Transactions 2 $1,337.25
15016 - DYNEGY 09/29/2020 09/29/2020 3,890.57
Invoice Transactions 1 $3,890.57
103744 - NICOR 09/29/2020 09/29/2020 238.58
103744 - NICOR 09/29/2020 09/29/2020 485.12
103744 - NICOR 09/29/2020 09/29/2020 160.41
103744 - NICOR 09/29/2020 09/29/2020 190.38
Invoice Transactions 4 $1,074.49
10546 - SUPERIOR INDUSTRIAL SUPPLY 09/29/2020 09/29/2020 280.56
10546 - SUPERIOR INDUSTRIAL SUPPLY 09/29/2020 09/29/2020 112.44
Invoice Transactions 2 $393.00
17719 - GREEN LED LIGHTING SOLUTIONS, INC 09/29/2020 09/29/2020 1,682.60
Invoice Transactions 1 $1,682.60
Invoice Transactions 14 $10,886.04
Invoice Transactions 23 $92,099.31
103917 - ON TRACK FULFILLMENT INC 09/29/2020 09/29/2020 1,949.06
Invoice Transactions 1 $1,949.06
Invoice Transactions 1 $1,949.06
14093 - VERIZON NETWORKFLEET, INC 09/29/2020 09/29/2020 151.60
Invoice Transactions 1 $151.60
Invoice Transactions 1 $151.60
Invoice Transactions 2 $2,100.66
101769 - CITY OF EVANSTON PETTY CASH 09/29/2020 09/29/2020 6,000.00
103617 - NATIONAL AWARDS & FINE GIFTS 09/29/2020 09/29/2020 110.00
Invoice Transactions 2 $6,110.00
14135 - LEXIPOL, LLC 09/29/2020 09/29/2020 27,683.00
Invoice Transactions 1 $27,683.00
15016 - DYNEGY 09/29/2020 09/29/2020 89.70
Invoice Transactions 1 $89.70
103744 - NICOR 09/29/2020 09/29/2020 200.30
Invoice Transactions 1 $200.30
Invoice Transactions 5 $34,083.00
102667 - J. G. UNIFORMS, INC 09/29/2020 09/29/2020 367.70
Invoice Transactions 1 $367.70
Invoice Transactions 1 $367.70
17713 - JAMES VOLPE 09/29/2020 09/29/2020 1,400.00
103824 - NORTHWEST POLICE ACADEMY 09/29/2020 09/29/2020 75.00
180054 - THOMAS P. GIESE 09/29/2020 09/29/2020 75.00
Invoice Transactions 3 $1,550.00
100401 - COMCAST CABLE 09/29/2020 09/29/2020 71.75
Invoice Transactions 1 $71.75
103883 - OFFICE DEPOT 09/29/2020 09/29/2020 42.05
Invoice Transactions 1 $42.05
Invoice Transactions 5 $1,663.80
17516 - THE SITE FIREARMS TRAINING CENTER 09/29/2020 09/29/2020 3,331.20
Invoice Transactions 1 $3,331.20
Invoice Transactions 1 $3,331.20
100310 - ANDERSON PEST CONTROL 09/29/2020 09/29/2020 59.88
Invoice Transactions 1 $59.88
Invoice Transactions 1 $59.88
17758 - INNOCORP HEADQUARTERS 09/29/2020 09/29/2020 1,251.75
Invoice Transactions 1 $1,251.75
Invoice Transactions 1 $1,251.75
10546 - SUPERIOR INDUSTRIAL SUPPLY 09/29/2020 09/29/2020 968.20
Invoice Transactions 1 $968.20
102137 - GRAINGER, INC., W.W.09/29/2020 09/29/2020 125.28
Invoice Transactions 1 $125.28
Invoice Transactions 2 $1,093.48
Invoice Transactions 16 $41,850.81
103744 - NICOR 09/29/2020 09/29/2020 197.37
103744 - NICOR 09/29/2020 09/29/2020 231.94
103744 - NICOR 09/29/2020 09/29/2020 200.29
103744 - NICOR 09/29/2020 09/29/2020 245.38
103744 - NICOR 09/29/2020 09/29/2020 186.93
103744 - NICOR 09/29/2020 09/29/2020 140.50
Invoice Transactions 6 $1,202.41
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 119.90
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 157.85
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 139.85
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 23.95
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 204.80
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 23.95
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 35.90
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 23.95
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 39.90
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 143.90
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 137.90
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 68.95
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 50.90
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 89.99
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 99.95
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 161.89
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 125.94
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 68.95
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 68.95
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 71.95
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 30.90
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 23.95
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 39.90
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 24.45
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 19.90
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 129.75
Account 64015 - NATURAL GAS
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64005 - ELECTRICITY
UTILITIES: DYNEGY ADD-ON
Account 64005 - ELECTRICITY Totals
Business Uni 1950 - FACILITIES Totals
Department 19 - ADMINISTRATIVE SERVICESTotals
Department 21 - COMMUNITY DEVELOPMENT
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65050 - BLDG MAINTENANCE MATERIAL
STITCH REPAIRS
Account 65050 - BLDG MAINTENANCE MATERIAL Totals
Account 64015 - NATURAL GAS Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 62236 - SOFTWARE MAINTENANCE Totals
Business Uni 2126 - BUILDING INSPECTION SERVICES Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Business Uni 2105 - PLANNING & ZONING Totals
Business Uni 2126 - BUILDING INSPECTION SERVICES
Account 62236 - SOFTWARE MAINTENANCE
AVL TRACKERS
Business Uni 2105 - PLANNING & ZONING
Account 63062 - CENSUS GRANT OTHER EXPENSES
CENSUS 2020 OUTREACH AND MATERIALS
Account 63062 - CENSUS GRANT OTHER EXPENSES Totals
Account 64005 - ELECTRICITY
UTILITIES: DYNEGY ADD-ON
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
Account 62490 - OTHER PROGRAM COSTS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
LAW ENFORCEMENT PROCEDURE MANUAL - ANNUAL SUBSCRIPTIO
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Department 22 - POLICE
Business Uni 2205 - POLICE ADMINISTRATION
Account 62490 - OTHER PROGRAM COSTS
PETTY CASH - GUN BUY BACK PROGRAM
RETIREMENT PLAQUES
Business Uni 2210 - PATROL OPERATIONS Totals
Business Uni 2260 - OFFICE OF ADMINISTRATION
Account 62295 - TRAINING & TRAVEL
TRAINING - USE OF FORCE
Business Uni 2210 - PATROL OPERATIONS
Account 65020 - CLOTHING
UNIFORM - PROMOTION
Account 65020 - CLOTHING Totals
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Business Uni 2205 - POLICE ADMINISTRATION Totals
Account 65095 - OFFICE SUPPLIES Totals
Business Uni 2260 - OFFICE OF ADMINISTRATION Totals
Business Uni 2265 - NEIGHBORHOOD ENFORCEMENT TEAM
CABLE SERVICE
Account 64565 - CABLE - VIDEO Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES - POLICE ADMIN
MEMBERSHIP DUES - 2020 - 2021
MEAL ALLOWANCE - 40 HR CRISIS INTERVENTION
Account 62295 - TRAINING & TRAVEL Totals
Account 64565 - CABLE - VIDEO
Business Uni 2280 - ANIMAL CONTROL Totals
Business Uni 2285 - PROBLEM SOLVING TEAM
Account 62490 - OTHER PROGRAM COSTS
VISION KITS
Business Uni 2280 - ANIMAL CONTROL
Account 62225 - BLDG MAINTENANCE SERVICES
PEST CONTROL - ANIMAL SHELTER (SEP 2020
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 65123 - NARCOTICS SEIZURE EXPENSE
TRAINING - RANGE RENTAL FEES
Account 65123 - NARCOTICS SEIZURE EXPENSE Totals
Business Uni 2265 - NEIGHBORHOOD ENFORCEMENT TEAM Totals
LIGHT BULBS
Account 65125 - OTHER COMMODITIES Totals
Business Uni 2295 - BUILDING MANAGEMENT Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65125 - OTHER COMMODITIES
Account 62490 - OTHER PROGRAM COSTS Totals
Business Uni 2285 - PROBLEM SOLVING TEAM Totals
Business Uni 2295 - BUILDING MANAGEMENT
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
Department 22 - POLICE Totals
Department 23 - FIRE MGMT & SUPPORT
Business Uni 2305 - FIRE MGT & SUPPORT
Account 64015 - NATURAL GAS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 65020 - CLOTHING
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
Run by Tera Davis on 09/22/2020 12:25:44 PM
Page 3 of 22
A1.Page 103 of 359
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice AmountInvoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 09/29/20 - 09/29/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.29.2020
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 99.90
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 11.95
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 23.90
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 35.95
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 23.90
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 157.75
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 11.95
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 31.85
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 11.95
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 27.90
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 19.95
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 71.90
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 71.90
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 19.95
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 371.95
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 65.95
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 65.95
11435 - TODAY'S UNIFORMS INC. 09/29/2020 09/29/2020 39.90
Invoice Transactions 44 $3,292.62
100401 - COMCAST CABLE 09/29/2020 09/29/2020 25.78
101713 - EVANSTON AWNING COMPANY 09/29/2020 09/29/2020 860.00
Invoice Transactions 2 $885.78
Invoice Transactions 52 $5,380.81
228402 - PROMOS 911, INC.09/29/2020 09/29/2020 1,232.48
Invoice Transactions 1 $1,232.48
Invoice Transactions 1 $1,232.48
100316 - ANDRES MEDICAL BILLING 09/30/2020 09/29/2020 5,128.47
Invoice Transactions 1 $5,128.47
245945 - VILLAGE OF ROMEOVILLE FIRE ACADEMY 09/29/2020 09/29/2020 850.00
Invoice Transactions 1 $850.00
106927 - STATE CHEMICAL MFG CO.09/29/2020 09/29/2020 29.96
Invoice Transactions 1 $29.96
100158 - AIR ONE EQUIPMENT 09/29/2020 09/29/2020 39.50
Invoice Transactions 1 $39.50
16991 - AHA ECC DISTRIBUTION 09/29/2020 09/29/2020 835.00
16991 - AHA ECC DISTRIBUTION 09/29/2020 09/29/2020 140.00
Invoice Transactions 2 $975.00
Invoice Transactions 6 $7,022.93
Invoice Transactions 59 $13,636.22
282884 - ADAPCO, INC.09/29/2020 09/29/2020 35.00
Invoice Transactions 1 $35.00
121344 - IDEXX DISTRIBUTION, INC.09/29/2020 09/29/2020 4,278.24
Invoice Transactions 1 $4,278.24
314306 - CINTAS CORPORATION #2 09/29/2020 09/29/2020 53.95
Invoice Transactions 1 $53.95
14093 - VERIZON NETWORKFLEET, INC 09/29/2020 09/29/2020 151.60
Invoice Transactions 1 $151.60
Invoice Transactions 4 $4,518.79
Invoice Transactions 4 $4,518.79
15302 - MATT POOLE 09/29/2020 09/29/2020 408.83
Invoice Transactions 1 $408.83
Invoice Transactions 1 $408.83
14093 - VERIZON NETWORKFLEET, INC 09/29/2020 09/29/2020 94.75
Invoice Transactions 1 $94.75
Invoice Transactions 1 $94.75
101143 - COMED 09/29/2020 09/29/2020 27.32
15016 - DYNEGY 09/29/2020 09/29/2020 1,101.86
15016 - DYNEGY 09/29/2020 09/29/2020 2,453.24
Invoice Transactions 3 $3,582.42
Invoice Transactions 3 $3,582.42
100310 - ANDERSON PEST CONTROL 09/29/2020 09/29/2020 81.37
Invoice Transactions 1 $81.37
16722 - WE GOT GAME, LLC 09/29/2020 09/29/2020 3,710.00
Invoice Transactions 1 $3,710.00
10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 09/29/2020 09/29/2020 321.18
Invoice Transactions 1 $321.18
15016 - DYNEGY 09/29/2020 09/29/2020 6,478.03
Invoice Transactions 1 $6,478.03
10546 - SUPERIOR INDUSTRIAL SUPPLY 09/29/2020 09/29/2020 383.99
10546 - SUPERIOR INDUSTRIAL SUPPLY 09/29/2020 09/29/2020 339.14
10546 - SUPERIOR INDUSTRIAL SUPPLY 09/29/2020 09/29/2020 30.33
Invoice Transactions 3 $753.46
Invoice Transactions 8 $11,344.04
100310 - ANDERSON PEST CONTROL 09/29/2020 09/29/2020 37.75
Invoice Transactions 1 $37.75
10273 - EVP ACADEMIES, LLC 09/29/2020 09/29/2020 970.20
294162 - PLAY-WELL TEKNOLOGIES 09/29/2020 09/29/2020 1,040.00
294162 - PLAY-WELL TEKNOLOGIES 09/29/2020 09/29/2020 1,300.00
17685 - SNAPOLOGY OF CHICAGO 09/29/2020 09/29/2020 2,085.00
Invoice Transactions 4 $5,395.20
15016 - DYNEGY 09/29/2020 09/29/2020 874.33
Invoice Transactions 1 $874.33
103744 - NICOR 09/29/2020 09/29/2020 168.67
Invoice Transactions 1 $168.67
Invoice Transactions 8 $6,475.95
278136 - LAKESHORE RECYCLING SYSTEMS 09/29/2020 09/29/2020 125.00
Invoice Transactions 1 $125.00
100310 - ANDERSON PEST CONTROL 09/29/2020 09/29/2020 78.86
Invoice Transactions 1 $78.86
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
Account 65125 - OTHER COMMODITIES
COMMUNICATION CHARGES
FIRE EQUIPMENT
Account 65125 - OTHER COMMODITIES Totals
UNIFORMS
UNIFORMS
UNIFORMS
Account 65020 - CLOTHING Totals
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
Account 53675 - AMBULANCE SERVICE
AMBULANCE SERVICES - AUGUST 2020
Account 53675 - AMBULANCE SERVICE Totals
Account 62295 - TRAINING & TRAVEL
Account 62245 - OTHER EQMT MAINTENANCE Totals
Business Uni 2310 - FIRE PREVENTION Totals
Business Uni 2315 - FIRE SUPPRESSION
Business Uni 2305 - FIRE MGT & SUPPORT Totals
Business Uni 2310 - FIRE PREVENTION
Account 62245 - OTHER EQMT MAINTENANCE
FIRE PREVENTION WEEK MATERIALS
Account 65625 - FURNITURE & FIXTURES
CITIZEN CPR
CITIZEN CPR
Account 65625 - FURNITURE & FIXTURES Totals
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
REPAIR PARTS
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
FIRE TRAINING
Account 62295 - TRAINING & TRAVEL Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 62472 - BEACH WATER TESTING EXP
BEACH WATER SUPPLIES
Account 62472 - BEACH WATER TESTING EXP Totals
Account 62477 - PHEP GRANT-EXPENSE
Business Uni 2435 - PUBLIC HEALTH DIVISION
Account 62471 - VECTOR SURVEILLANCE EXP
BALANCE OF INVOICE NOT PAID
Account 62471 - VECTOR SURVEILLANCE EXP Totals
Business Uni 2315 - FIRE SUPPRESSION Totals
Department 23 - FIRE MGMT & SUPPORT Totals
Department 24 - HEALTH
Department 30 - PARKS, REC. AND COMMUNITY SERV.
Business Uni 3005 - REC. MGMT. & GENERAL SUPPORT
Account 62295 - TRAINING & TRAVEL
REIMBURSEMENT: MILEAGE
Account 62295 - TRAINING & TRAVEL Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Uni 2435 - PUBLIC HEALTH DIVISION Totals
Department 24 - HEALTH Totals
FIRST AID CABINET SUPPLY
Account 62477 - PHEP GRANT-EXPENSE Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64005 - ELECTRICITY
UTILITIES: COMED
UTILITIES DYNEGY
UTILITIES: DYNEGY ADD-ON
Account 64005 - ELECTRICITY Totals
Account 62490 - OTHER PROGRAM COSTS Totals
Business Uni 3020 - REC GENERAL SUPPORT Totals
Business Uni 3025 - PARK UTILITIES
Business Uni 3005 - REC. MGMT. & GENERAL SUPPORT Totals
Business Uni 3020 - REC GENERAL SUPPORT
Account 62490 - OTHER PROGRAM COSTS
AVL TRACKERS
Account 62518 - SECURITY ALARM CONTRACTS
SECURITY MONITORING
Account 62518 - SECURITY ALARM CONTRACTS Totals
Account 64005 - ELECTRICITY
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
Account 62505 - INSTRUCTOR SERVICES
SPORTS PROGRAMMING INSTRUCTION
Account 62505 - INSTRUCTOR SERVICES Totals
Business Uni 3025 - PARK UTILITIES Totals
Business Uni 3030 - CROWN COMMUNITY CENTER
Account 62495 - LICENSED PEST CONTROL SERVICES
PEST CONTROL MAINTENANCE
Business Uni 3030 - CROWN COMMUNITY CENTER Totals
Business Uni 3035 - CHANDLER COMMUNITY CENTER
Account 62495 - LICENSED PEST CONTROL SERVICES
MONTHLY PEST CONTROL
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
UTILITIES DYNEGY
Account 64005 - ELECTRICITY Totals
Account 65040 - JANITORIAL SUPPLIES
UTILITIES: DYNEGY
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
LEGO CAMP
LEGO CAMP
Account 62505 - INSTRUCTOR SERVICES Totals
Account 64005 - ELECTRICITY
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
Account 62505 - INSTRUCTOR SERVICES
VOLLEYBALL INSTRUCTION
LEGO CAMP
Account 62495 - LICENSED PEST CONTROL SERVICES
FJCC MONTHLY SERVICE ON 9/10/20
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
Account 64005 - ELECTRICITY
Business Uni 3040 - FLEETWOOD JOURDAIN COM CT
Account 62375 - RENTALS
RESTROOM FOR MOVIE NIGHT 8/27/20
Account 62375 - RENTALS Totals
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Business Uni 3035 - CHANDLER COMMUNITY CENTER Totals
Run by Tera Davis on 09/22/2020 12:25:44 PM
Page 4 of 22
A1.Page 104 of 359
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice AmountInvoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 09/29/20 - 09/29/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.29.2020
15016 - DYNEGY 09/29/2020 09/29/2020 (1,068.15)
Invoice Transactions 1 ($1,068.15)
103744 - NICOR 09/29/2020 09/29/2020 248.13
Invoice Transactions 1 $248.13
Invoice Transactions 4 ($616.16)
15016 - DYNEGY 09/29/2020 09/29/2020 5,310.90
Invoice Transactions 1 $5,310.90
103744 - NICOR 09/29/2020 09/29/2020 257.27
Invoice Transactions 1 $257.27
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 09/29/2020 09/29/2020 353.05
Invoice Transactions 1 $353.05
Invoice Transactions 3 $5,921.22
14093 - VERIZON NETWORKFLEET, INC 09/29/2020 09/29/2020 37.90
Invoice Transactions 1 $37.90
15016 - DYNEGY 09/29/2020 09/29/2020 119.65
Invoice Transactions 1 $119.65
10546 - SUPERIOR INDUSTRIAL SUPPLY 09/29/2020 09/29/2020 10.85
10546 - SUPERIOR INDUSTRIAL SUPPLY 09/29/2020 09/29/2020 173.16
10546 - SUPERIOR INDUSTRIAL SUPPLY 09/29/2020 09/29/2020 1,037.90
10546 - SUPERIOR INDUSTRIAL SUPPLY 09/29/2020 09/29/2020 597.73
10546 - SUPERIOR INDUSTRIAL SUPPLY 09/29/2020 09/29/2020 725.44
10546 - SUPERIOR INDUSTRIAL SUPPLY 09/29/2020 09/29/2020 369.80
10546 - SUPERIOR INDUSTRIAL SUPPLY 09/29/2020 09/29/2020 509.56
10546 - SUPERIOR INDUSTRIAL SUPPLY 09/29/2020 09/29/2020 281.10
10546 - SUPERIOR INDUSTRIAL SUPPLY 09/29/2020 09/29/2020 1,105.78
10546 - SUPERIOR INDUSTRIAL SUPPLY 09/29/2020 09/29/2020 269.50
Invoice Transactions 10 $5,080.82
Invoice Transactions 12 $5,238.37
14093 - VERIZON NETWORKFLEET, INC 09/29/2020 09/29/2020 18.95
Invoice Transactions 1 $18.95
15016 - DYNEGY 09/29/2020 09/29/2020 19,434.10
15016 - DYNEGY 09/29/2020 09/29/2020 .00
Invoice Transactions 2 $19,434.10
Invoice Transactions 3 $19,453.05
100310 - ANDERSON PEST CONTROL 09/29/2020 09/29/2020 43.50
Invoice Transactions 1 $43.50
Invoice Transactions 1 $43.50
14093 - VERIZON NETWORKFLEET, INC 09/29/2020 09/29/2020 56.85
Invoice Transactions 1 $56.85
Invoice Transactions 1 $56.85
15016 - DYNEGY 09/29/2020 09/29/2020 397.66
Invoice Transactions 1 $397.66
Invoice Transactions 1 $397.66
101960 - FOX VALLEY FIRE & SAFETY 09/29/2020 09/29/2020 868.19
Invoice Transactions 1 $868.19
15016 - DYNEGY 09/29/2020 09/29/2020 1,297.28
Invoice Transactions 1 $1,297.28
103744 - NICOR 09/29/2020 09/29/2020 221.59
Invoice Transactions 1 $221.59
10546 - SUPERIOR INDUSTRIAL SUPPLY 09/29/2020 09/29/2020 333.52
Invoice Transactions 1 $333.52
155310 - CURRENT TECHNOLOGIES CORPORATION 09/29/2020 09/29/2020 3,012.20
Invoice Transactions 1 $3,012.20
Invoice Transactions 5 $5,732.78
103744 - NICOR 09/29/2020 09/29/2020 365.16
Invoice Transactions 1 $365.16
Invoice Transactions 1 $365.16
Invoice Transactions 52 $58,498.42
14093 - VERIZON NETWORKFLEET, INC 09/29/2020 09/29/2020 1,032.06
Invoice Transactions 1 $1,032.06
Invoice Transactions 1 $1,032.06
14884 - ROBERT KINNUCAN TREE EXPERTS & LANDSCAPING CO. INC 09/29/2020 09/29/2020 48,600.79
Invoice Transactions 1 $48,600.79
Invoice Transactions 1 $48,600.79
158336 - ARROW ROAD CONSTRUCTION 09/29/2020 09/29/2020 331.58
158336 - ARROW ROAD CONSTRUCTION 09/29/2020 09/29/2020 227.74
158336 - ARROW ROAD CONSTRUCTION 09/29/2020 09/29/2020 3,306.24
Invoice Transactions 3 $3,865.56
Invoice Transactions 3 $3,865.56
15016 - DYNEGY 09/29/2020 09/29/2020 30.40
15016 - DYNEGY 09/29/2020 09/29/2020 96.05
Invoice Transactions 2 $126.45
Invoice Transactions 2 $126.45
Invoice Transactions 8 $53,624.86
Invoice Transactions 205 $382,751.89
Account 64005 - ELECTRICITY
UTILITIES-DYNEGY
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
Account 64015 - NATURAL GAS Totals
Business Uni 3040 - FLEETWOOD JOURDAIN COM CT Totals
Business Uni 3055 - LEVY CENTER SENIOR SERVICES
UTILITIES-DYNEGY
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 62490 - OTHER PROGRAM COSTS
AVL TRACKERS
Account 62490 - OTHER PROGRAM COSTS Totals
Account 64005 - ELECTRICITY
Account 65040 - JANITORIAL SUPPLIES Totals
Business Uni 3055 - LEVY CENTER SENIOR SERVICES Totals
Business Uni 3080 - BEACHES
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
UTILITIES-DYNEGY
Account 64005 - ELECTRICITY Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
AVL TRACKERS
Account 62490 - OTHER PROGRAM COSTS Totals
Account 64005 - ELECTRICITY
UTILITIES: DYNEGY
Business Uni 3080 - BEACHES Totals
Business Uni 3095 - CROWN ICE RINK
Account 62490 - OTHER PROGRAM COSTS
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Business Uni 3100 - SPORTS LEAGUES Totals
Business Uni 3215 - YOUTH ENGAGEMENT DIVISION
Account 62490 - OTHER PROGRAM COSTS
AVL TRACKERS
Business Uni 3100 - SPORTS LEAGUES
Account 62495 - LICENSED PEST CONTROL SERVICES
MASON PARK SERVICE ON 9/10/20
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
UTILITIES: DYNEGY ADD-ON
Account 64005 - ELECTRICITY Totals
Business Uni 3095 - CROWN ICE RINK Totals
Business Uni 3710 - NOYES CULTURAL ARTS CENTER
Account 62225 - BLDG MAINTENANCE SERVICES
FIRE ALARM INSPECTION
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 64005 - ELECTRICITY
UTILITIES: DYNEGY
Account 64005 - ELECTRICITY Totals
Business Uni 3605 - ECOLOGY CENTER Totals
Account 62490 - OTHER PROGRAM COSTS Totals
Business Uni 3215 - YOUTH ENGAGEMENT DIVISION Totals
Business Uni 3605 - ECOLOGY CENTER
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65515 - OTHER IMPROVEMENTS
MILESTONE DEVICE LICENSES NOYES CULTURAL ARTS CENTER
Account 65515 - OTHER IMPROVEMENTS Totals
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 64005 - ELECTRICITY
UTILITIES: DYNEGY
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
Department 40 - PUBLIC WORKS AGENCY
Business Uni 4105 - PUBLIC WORKS AGENCY ADMIN
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 64015 - NATURAL GAS Totals
Business Uni 3806 - CIVIC CENTER SERVICES Totals
Department 30 - PARKS, REC. AND COMMUNITY SERV. Totals
Business Uni 3710 - NOYES CULTURAL ARTS CENTER Totals
Business Uni 3806 - CIVIC CENTER SERVICES
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Business Uni 4510 - STREET MAINTENANCE
Account 65055 - MATER. TO MAINT. IMP.
ASPHALT
ASPHALT
UPM COLD PATCH PURCHASE
Account 62497 - INOCULATION FUNDING- ANNUAL AMORTIZATION Totals
Business Uni 4320 - FORESTRY Totals
Business Uni 4105 - PUBLIC WORKS AGENCY ADMIN Totals
Business Uni 4320 - FORESTRY
Account 62497 - INOCULATION FUNDING- ANNUAL AMORTIZATION
FY2020 DUTCH ELM TREE INJECTION PROGRAM
Business Uni 4520 - TRAF. SIG.& ST LIGHT MAINT Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 100 - GENERAL FUND Totals
Account 64008 - FESTIVAL LIGHTING
UTILITIES: DYNEGY
UTILITIES: DYNEGY ADD-ON
Account 64008 - FESTIVAL LIGHTING Totals
Account 65055 - MATER. TO MAINT. IMP. Totals
Business Uni 4510 - STREET MAINTENANCE Totals
Business Uni 4520 - TRAF. SIG.& ST LIGHT MAINT
Run by Tera Davis on 09/22/2020 12:25:44 PM
Page 5 of 22
A1.Page 105 of 359
200 MOTOR FUEL TAX FUND
Vendor G/L Date Payment Date Invoice Amount
101143 - COMED 09/29/2020 09/29/2020 735.49
101143 - COMED 09/29/2020 09/29/2020 19,863.16
101143 - COMED 09/29/2020 09/29/2020 729.02
Invoice Transactions 3 $21,327.67
101143 - COMED 09/29/2020 09/29/2020 96.42
15016 - DYNEGY 09/29/2020 09/29/2020 64.54
Invoice Transactions 2 $160.96
Invoice Transactions 5 $21,488.63
Invoice Transactions 5 $21,488.63
Invoice 5 $21,488.63
Fund 200 - MOTOR FUEL TAX FUND
Department 40 - PUBLIC WORKS AGENCY
Fund 200 - MOTOR FUEL TAX FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 09/29/20 - 09/29/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.29.2020
Account 64007 - TRAFFIC LIGHT ELECTRICITY Totals
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Account 64006 - LIGHTING Totals
Account 64007 - TRAFFIC LIGHT ELECTRICITY
UTILITIES: COMED
UTILITIES: DYNEGY ADD-ON
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION
Account 64006 - LIGHTING
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
Invoice Description
Run by Tera Davis on 09/22/2020 12:25:44 PM
Page 6 of 22
A1.Page 106 of 359
205 EMERGENCY TELEPHONE (E911)
Vendor G/L Date Payment Date Invoice Amount
100987 - CHICAGO COMMUNICATIONS, LLC.09/29/2020 09/29/2020 674.00
103536 - MOTOROLA SOLUTIONS, INC.09/29/2020 09/29/2020 3,480.87
103536 - MOTOROLA SOLUTIONS, INC.09/29/2020 09/29/2020 126.00
103536 - MOTOROLA SOLUTIONS, INC.09/29/2020 09/29/2020 100.00
137906 - STRYKER SALES CORPORATION 09/29/2020 09/29/2020 914.00
14910 - SUPERION, LLC 09/29/2020 09/29/2020 1,155.00
137906 - STRYKER SALES CORPORATION 09/29/2020 09/29/2020 914.00
Invoice Transactions 7$7,363.87
100987 - CHICAGO COMMUNICATIONS, LLC.09/29/2020 09/29/2020 875.00
100987 - CHICAGO COMMUNICATIONS, LLC.09/29/2020 09/29/2020 210.00
Invoice Transactions 2$1,085.00
Invoice Transactions 9$8,448.87
Invoice Transactions 9$8,448.87
Invoice 9 $8,448.87
Invoice Description
Fund 205 - EMERGENCY TELEPHONE (E911) FUND
Department 22 - POLICE
Accounts Payable by G/L Distribution Report
Payment Date Range 09/29/20 - 09/29/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.29.2020
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
MOBILE RADIO
ANNUAL MAINTENANCE SERVICE AGREEMENT RENEWAL - FIRE RADIO EQUIP
COMMUNICATION CHARGES
ANNUAL USER FEES ITTF
ANNUAL RENEWAL 2019 - 2024
FREEDOM MODULE ANNUAL RENEWAL 2020
EPCR SUPPORT
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals
Department 22 - POLICE Totals
Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals
Account 65625 - FURNITURE & FIXTURES
RADIO MOUNTS INSTALL
FIRE PROTECTION EQUIPMENT
Account 65625 - FURNITURE & FIXTURES Totals
Run by Tera Davis on 09/22/2020 12:25:44 PM
Page 7 of 22
A1.Page 107 of 359
250 AFFORDABLE HOUSING FUND
Vendor G/L Date Payment Date Invoice Amount
279468 - TEPIC LANDSCAPING, INC.09/29/2020 09/29/2020 1,200.00
Invoice Transactions 1$1,200.00
Invoice Transactions 1$1,200.00
16209 - DENZIN SOLTANZADEH LLC 09/29/2020 09/29/2020 273.00
16209 - DENZIN SOLTANZADEH LLC 09/29/2020 09/29/2020 614.00
16209 - DENZIN SOLTANZADEH LLC 09/29/2020 09/29/2020 89.00
Invoice Transactions 3 $976.00
Invoice Transactions 3 $976.00
Invoice Transactions 4$2,176.00
Invoice Transactions4 $2,176.00
Invoice Description
Fund 250 - AFFORDABLE HOUSING FUND
Department 21 - COMMUNITY DEVELOPMENT
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 250 - AFFORDABLE HOUSING FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 09/29/20 - 09/29/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.29.2020
REVITALIZATION OF ABANDONED PROPERTY
REVITALIZATION OF ABANDONED PROPERTY
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 5465 - AFFORDABLE HOUSINGTotals
Business Unit 5005 - NSP-GENERAL ADMINISTRATIONTotals
Business Unit 5465 - AFFORDABLE HOUSING
Account 62490 - OTHER PROGRAM COSTS
REVITALIZATION OF ABANDONED PROPERTY
Business Unit 5005 - NSP-GENERAL ADMINISTRATION
Account 62489 - SITE MAINTENANCE
MAINTENANCE FOR NSP2 PROPERTIES
Account 62489 - SITE MAINTENANCE Totals
Run by Tera Davis on 09/22/2020 12:25:44 PM
Page 8 of 22
A1.Page 108 of 359
330 HOWARD-RIDGE TIF FUND
Vendor G/L Date Payment Date Invoice Amount
103744 - NICOR 09/29/2020 09/29/2020 39.00
Invoice Transactions 1 $39.00
Invoice Transactions 1 $39.00
Invoice Transactions 1 $39.00
Invoice Transactions 1 $39.00
Invoice Description
Fund 330 - HOWARD-RIDGE TIF FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
Payment Date Range 09/29/20 - 09/29/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.29.2020
Business Unit 5860 - HOWARD RIDGE TIF Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 330 - HOWARD-RIDGE TIF FUND Totals
Business Unit 5860 - HOWARD RIDGE TIF
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Run by Tera Davis on 09/22/2020 12:25:44 PM
Page 9 of 22
A1.Page 109 of 359
345 CHICAGO-MAIN TIF
Vendor G/L Date Payment Date Invoice Amount
16073 - PATRICK ENGINEERING, INC.* 09/29/2020 09/29/2020 64,760.55
16073 - PATRICK ENGINEERING, INC.* 09/29/2020 09/29/2020 5,809.79
Invoice Transactions 2 $70,570.34
Invoice Transactions 2 $70,570.34
Invoice Transactions 2 $70,570.34
Invoice 2 $70,570.34
Invoice Description
Fund 345 - CHICAGO-MAIN TIF
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
Payment Date Range 09/29/20 - 09/29/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.29.2020
Business Unit 3400 - CHICAGO-MAIN TIF LETTER OF CREDI Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 345 - CHICAGO-MAIN TIF Totals
Business Unit 3400 - CHICAGO-MAIN TIF LETTER OF CREDI
Account 65515 - OTHER IMPROVEMENTS
MAIN ST IMPROVEMENT PROJECT PHASE II ENGINEERING
MAIN ST IMPROVEMENT PROJECT PHASE II ENGINEERING
Account 65515 - OTHER IMPROVEMENTS Totals
Run by Tera Davis on 09/22/2020 12:25:44 PM
Page 10 of 22
A1.Page 110 of 359
415 CAPITAL IMPROVEMENTS FUND
Vendor G/L Date Payment Date Invoice Amount
101086 - CLARK DIETZ, INC.09/29/2020 09/29/2020 1,331.32
Invoice Transactions 1$1,331.32
Invoice Transactions 1$1,331.32
101086 - CLARK DIETZ, INC.* 09/29/2020 09/29/2020 750.62
Invoice Transactions 1 $750.62
Invoice Transactions 1 $750.62
16073 - PATRICK ENGINEERING, INC.* 09/29/2020 09/29/2020 11,321.61
Invoice Transactions 1 $11,321.61
Invoice Transactions 1 $11,321.61
171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.09/29/2020 09/29/2020 3,963.79
Invoice Transactions 1$3,963.79
172647 - IDEAL HEATING COMPANY 09/29/2020 09/29/2020 69,075.00
Invoice Transactions 1 $69,075.00
Invoice Transactions 2 $73,038.79
176428 - CIVILTECH ENGINEERING 09/29/2020 09/29/2020 36,486.68
176428 - CIVILTECH ENGINEERING 09/29/2020 09/29/2020 3,342.56
104804 - SMITHGROUP, INC.09/29/2020 09/29/2020 3,245.00
Invoice Transactions 3 $43,074.24
16583 - HACIENDA LANDSCAPING INC 09/29/2020 09/29/2020 59,880.00
Invoice Transactions 1 $59,880.00
Invoice Transactions 4 $102,954.24
171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.09/29/2020 09/29/2020 40,191.28
17367 - GZA GEOENVIRONMENTAL, INC.09/29/2020 09/29/2020 6,926.15
Invoice Transactions 2 $47,117.43
16583 - HACIENDA LANDSCAPING INC 09/29/2020 09/29/2020 48,189.25
Invoice Transactions 1 $48,189.25
Invoice Transactions 3 $95,306.68
100870 - CAPITOL CEMENT CO.09/29/2020 09/29/2020 199,305.00
153783 - INTERRA, INC.09/29/2020 09/29/2020 9,205.00
Invoice Transactions 2 $208,510.00
Invoice Transactions 2 $208,510.00
Invoice Transactions 14 $493,213.26
Invoice Transactions14 $493,213.26
Invoice Description
Fund 415 - CAPITAL IMPROVEMENTS FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
Payment Date Range 09/29/20 - 09/29/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.29.2020
Business Unit 4116 - 2016 BOND PROJECTS Totals
Business Unit 4117 - 2017 GO BOND ISSUANCE
Account 62145 - ENGINEERING SERVICES
CHANDLER-NEWBERGER CENTER HVAC&ELECTRICAL IMPROVEMENTS RFP
Business Unit 4116 - 2016 BOND PROJECTS
Account 62145 - ENGINEERING SERVICES
FLEETWOOD HVAC AND ELECTRICAL IMPROVEMENTS
Account 62145 - ENGINEERING SERVICES Totals
Account 62145 - ENGINEERING SERVICES
MAIN ST IMPROVEMENT PROJECT PHASE I ENGINEERING
Account 62145 - ENGINEERING SERVICES Totals
Business Unit 4118 - 2018 GO BOND CAPITALTotals
Account 62145 - ENGINEERING SERVICES Totals
Business Unit 4117 - 2017 GO BOND ISSUANCE Totals
Business Unit 4118 - 2018 GO BOND CAPITAL
Account 65515 - OTHER IMPROVEMENTS
CIVIC CENTER BURNER REPLACEMENT
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4119 - 2019 GO BOND CAPITALTotals
Business Unit 4119 - 2019 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
OAKTON ST CORRIDOR STUDY
Account 62145 - ENGINEERING SERVICES Totals
Business Unit 4120 - 2020 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
CHURCH ST PEDESTRIAN & BICYCLE IMPROVEMENTS
CHURCH ST PEDESTRIAN & BICYCLE IMPROVEMENTS
SOLE SOURCE - SHORELINE CONDITION ASSESSMENT
Business Unit 4120 - 2020 GO BOND CAPITALTotals
Business Unit 4219 - NON-BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
HOWARD ST CORRIDOR IMPROVEMENTS
Account 62145 - ENGINEERING SERVICES Totals
Account 65515 - OTHER IMPROVEMENTS
HARBERT PARK RENOVATIONS
Account 65515 - OTHER IMPROVEMENTS Totals
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4219 - NON-BOND CAPITAL Totals
Business Unit 4319 - CIP CDBG Funds
PUBLIC CANOE LAUNCH FEASIBILITY STUDY
Account 62145 - ENGINEERING SERVICES Totals
Account 65515 - OTHER IMPROVEMENTS
HARBERT PARK RENOVATIONS
Business Unit 4319 - CIP CDBG FundsTotals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 415 - CAPITAL IMPROVEMENTS FUND Totals
Account 65515 - OTHER IMPROVEMENTS
2020 CDBG IMPROVEMENTS & WASTE TRANSFER STATION ALLEYS
2020 MATERIAL TESTING SERVICES
Account 65515 - OTHER IMPROVEMENTS Totals
Run by Tera Davis on 09/22/2020 12:25:44 PM
Page 11 of 22
A1.Page 111 of 359
416 CROWN CONSTRUCTION FUND
Vendor G/L Date Payment Date Invoice Amount
100177 - ALLEGRA PRINT & IMAGING 09/29/2020 09/29/2020 175.00
285559 - BULLEY & ANDREWS, LLC * 09/29/2020 09/29/2020 2,059,518.47
Invoice Transactions 2 $2,059,693.47
Invoice Transactions 2 $2,059,693.47
Invoice Transactions 2 $2,059,693.47
Invoice 2 $2,059,693.47
Invoice Description
Fund 416 - CROWN CONSTRUCTION FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
Payment Date Range 09/29/20 - 09/29/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.29.2020
Business Unit 4160 - CROWN CONSTRUCTION PROJECT Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 416 - CROWN CONSTRUCTION FUND Totals
Business Unit 4160 - CROWN CONSTRUCTION PROJECT
Account 65515 - OTHER IMPROVEMENTS
YARD SIGNS FOR ROBERT CROWN FIELD
ROBERT CROWN CONSTRUCTION MANAGER SERVICES
Account 65515 - OTHER IMPROVEMENTS Totals
Run by Tera Davis on 09/22/2020 12:25:44 PM
Page 12 of 22
A1.Page 112 of 359
505 PARKING SYSTEM FUND
Vendor G/L Date Payment Date Invoice Amount
15016 - DYNEGY 09/29/2020 09/29/2020 166.64
Invoice 1 $166.64
14093 - VERIZON NETWORKFLEET, INC.09/29/2020 09/29/2020 18.95
Invoice 1 $18.95
Invoice 2 $185.59
101215 - COOK COUNTY COLLECTOR 09/29/2020 09/29/2020 487.28
Invoice 1 $487.28
103360 - METROPOLITAN WATER RECLAMATION DISTRICT 09/29/2020 09/29/2020 718.45
Invoice 1 $718.45
101143 - COMED 09/29/2020 09/29/2020 30.31
101143 - COMED 09/29/2020 09/29/2020 18.52
101143 - COMED 09/29/2020 09/29/2020 128.37
10643 - PASSPORT PARKING, INC`09/29/2020 09/29/2020 514.00
Invoice 4 $691.20
10643 - PASSPORT PARKING, INC`09/29/2020 09/29/2020 10,388.62
Invoice 1 $10,388.62
101143 - COMED 09/29/2020 09/29/2020 280.94
Invoice 1 $280.94
Invoice 8 $12,566.49
101215 - COOK COUNTY COLLECTOR 09/29/2020 09/29/2020 752.52
Invoice 1 $752.52
13097 - SP PLUS PARKING 09/29/2020 09/29/2020 8,559.20
Invoice 1 $8,559.20
13583 - 3C PAYMENT (USA) CORP 09/29/2020 09/29/2020 112.44
138399 - ALL AMERICAN SIGN COMPANY 09/29/2020 09/29/2020 636.38
Invoice 2 $748.82
15016 - DYNEGY 09/29/2020 09/29/2020 1,403.11
Invoice 1 $1,403.11
Invoice 5 $11,463.65
101215 - COOK COUNTY COLLECTOR 09/29/2020 09/29/2020 2,387.12
Invoice 1 $2,387.12
13097 - SP PLUS PARKING 09/29/2020 09/29/2020 15,562.50
Invoice 1 $15,562.50
138399 - ALL AMERICAN SIGN COMPANY 09/29/2020 09/29/2020 1,157.07
Invoice 1 $1,157.07
13583 - 3C PAYMENT (USA) CORP 09/29/2020 09/29/2020 294.98
Invoice 1 $294.98
15016 - DYNEGY 09/29/2020 09/29/2020 4,125.17
15016 - DYNEGY 09/29/2020 09/29/2020 81.33
Invoice 2 $4,206.50
Invoice 6 $23,608.17
101215 - COOK COUNTY COLLECTOR 09/29/2020 09/29/2020 721.14
Invoice 1 $721.14
13097 - SP PLUS PARKING 09/29/2020 09/29/2020 10,377.30
Invoice 1 $10,377.30
138399 - ALL AMERICAN SIGN COMPANY 09/29/2020 09/29/2020 771.55
Invoice 1 $771.55
13583 - 3C PAYMENT (USA) CORP 09/29/2020 09/29/2020 178.90
Invoice 1 $178.90
15016 - DYNEGY 09/29/2020 09/29/2020 3,808.31
Invoice 1 $3,808.31
Invoice 5 $15,857.20
Invoice 26 $63,681.10
Invoice 26 $63,681.10
Invoice Description
Fund 505 - PARKING SYSTEM FUND
Department 19 - ADMINISTRATIVE SERVICES
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 7005 - PARKING SYSTEM MGT Totals
Business Unit 7005 - PARKING SYSTEM MGT
Account 64005 - ELECTRICITY
UTILITIES: DYNEGY ADD-ON
Account 64005 - ELECTRICITY Totals
Account 62375 - RENTALS
2019 LAND RENTAL-LOT 21
Account 62375 - RENTALS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
Business Unit 7015 - PARKING LOTS & METERS
Account 62347 - PARKING TAX PAYMENTS TO COUNTY
*PARKING TAX AUG 2020
Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
PERMIT SERVICE AUGUST 2020
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64005 - ELECTRICITY
UTILITIES: COMED
Account 64005 - ELECTRICITY Totals
Business Unit 7015 - PARKING LOTS & METERS Totals
Account 62519 - PASSPORT MOBILE PARKING APP FEES
MOBILE PAY-AUGUST 2020
Account 62519 - PASSPORT MOBILE PARKING APP FEES Totals
Account 62400 - CONTRACT SVC-PARKING GARAGE
GARAGE MANAGEMENT-SEPTEMBER 2020 (REDUCED FEE)
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
Business Unit 7025 - CHURCH STREET GARAGE
Account 62347 - PARKING TAX PAYMENTS TO COUNTY
*PARKING TAX AUG 2020
Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals
UTILITIES: DYNEGY
Account 64005 - ELECTRICITY Totals
Business Unit 7025 - CHURCH STREET GARAGE Totals
CREDIT & DEBIT CARD PROCESSING FEES-AUGUST 2020
SIGNAGE AND PLAQUES FOR PARKING GARAGES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64005 - ELECTRICITY
Account 62400 - CONTRACT SVC-PARKING GARAGE
GARAGE MANAGEMENT-SEPTEMBER 2020 (REDUCED FEE)
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
Business Unit 7036 - SHERMAN GARAGE
Account 62347 - PARKING TAX PAYMENTS TO COUNTY
*PARKING TAX AUG 2020
Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals
Account 62705 - BANK SERVICE CHARGES Totals
Account 64005 - ELECTRICITY
UTILITIES: DYNEGY
UTILITIES: DYNEGY ADD-ON
SIGNAGE AND PLAQUES FOR PARKING GARAGES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62705 - BANK SERVICE CHARGES
CREDIT & DEBIT CARD PROCESSING FEES-AUGUST 2020
Account 62347 - PARKING TAX PAYMENTS TO COUNTY
*PARKING TAX AUG 2020
Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals
Account 62400 - CONTRACT SVC-PARKING GARAGE
Account 64005 - ELECTRICITY Totals
Business Unit 7036 - SHERMAN GARAGE Totals
Business Unit 7037 - MAPLE GARAGE
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 505 - PARKING SYSTEM FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 09/29/20 - 09/29/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.29.2020
Account 64005 - ELECTRICITY
UTILITIES: DYNEGY
Account 64005 - ELECTRICITY Totals
Business Unit 7037 - MAPLE GARAGE Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62705 - BANK SERVICE CHARGES
CREDIT & DEBIT CARD PROCESSING FEES-AUGUST 2020
Account 62705 - BANK SERVICE CHARGES Totals
GARAGE MANAGEMENT-SEPTEMBER 2020 (REDUCED FEE)
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
SIGNAGE AND PLAQUES FOR PARKING GARAGES
Run by Tera Davis on 09/22/2020 12:25:44 PM
Page 13 of 22
A1.Page 113 of 359
510 WATER FUND
Vendor G/L Date Payment Date Invoice Amount
177879 - BURNS & MCDONNELL ENGINEERING COMPANY, INC.09/29/2020 09/29/2020 11,642.00
Invoice Transactions 1 $11,642.00
16618 - MUNICIPALH2O 09/29/2020 09/29/2020 4,200.00
Invoice Transactions 1$4,200.00
16326 - JORGE ROSALES 09/29/2020 09/29/2020 468.34
Invoice Transactions 1 $468.34
14093 - VERIZON NETWORKFLEET, INC.09/29/2020 09/29/2020 37.90
Invoice Transactions 1 $37.90
Invoice Transactions 4 $16,348.24
105394 - VERIZON WIRELESS 09/29/2020 09/29/2020 114.03
Invoice Transactions 1 $114.03
Invoice Transactions 1 $114.03
101143 - COMED 09/29/2020 09/29/2020 45.77
101143 - COMED 09/29/2020 09/29/2020 20.06
15016 - DYNEGY 09/29/2020 09/29/2020 91,648.69
Invoice Transactions 3 $91,714.52
103744 - NICOR 09/29/2020 09/29/2020 935.27
Invoice Transactions 1 $935.27
Invoice Transactions 4 $92,649.79
106964 - EUROFINS EATON ANALYTICAL 09/29/2020 09/29/2020 10.00
106964 - EUROFINS EATON ANALYTICAL 09/29/2020 09/29/2020 10.00
106964 - EUROFINS EATON ANALYTICAL 09/29/2020 09/29/2020 180.00
106964 - EUROFINS EATON ANALYTICAL 09/29/2020 09/29/2020 220.00
Invoice Transactions 4 $420.00
217862 - ALEXANDER CHEMICAL CORPORATION 09/29/2020 09/29/2020 3,440.00
Invoice Transactions 1$3,440.00
172225 - CARUS PHOSPHATES, INC.09/29/2020 09/29/2020 18,705.00
Invoice Transactions 1 $18,705.00
105696 - ZIEBELL WATER SERVICE PRODUCTS INC 09/29/2020 09/29/2020 3,345.00
Invoice Transactions 1$3,345.00
Invoice Transactions 7 $25,910.00
101143 - COMED 09/29/2020 09/29/2020 127.00
17270 - BACKFLOW SOLUTIONS, INC 09/29/2020 09/29/2020 2,596.95
Invoice Transactions 2$2,723.95
Invoice Transactions 2$2,723.95
14093 - VERIZON NETWORKFLEET, INC.09/29/2020 09/29/2020 170.55
Invoice Transactions 1 $170.55
15335 - CORE & MAIN LP 09/29/2020 09/29/2020 3,980.00
Invoice Transactions 1$3,980.00
Invoice Transactions 2$4,150.55
Invoice Transactions 20 $141,896.56
Invoice 20 $141,896.56
Accounts Payable by G/L Distribution Report
Payment Date Range 09/29/20 - 09/29/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.29.2020
Business Unit 4200 - WATER PRODUCTION
Account 62180 - STUDIES
WATER WORKS COMPREHENSIVE VALUATION 2020
Account 62180 - STUDIES Totals
Invoice Description
Fund 510 - WATER FUND
Department 40 - PUBLIC WORKS AGENCY
REIMBURSEMENT: CROSS CONNECTION CONTROL DEVICE INSPECTION TRAINING
Account 62295 - TRAINING & TRAVEL Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 62185 - CONSULTING SERVICES
ANNUAL EPA RMP COMPLIANCE SERVICE FEE 9/19/20-9/18/21
Account 62185 - CONSULTING SERVICES Totals
Account 62295 - TRAINING & TRAVEL
Account 64540 - TELECOMMUNICATIONS - WIRELESS
LAPTOPS METER
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 4208 - WATER BILLING Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 4200 - WATER PRODUCTION Totals
Business Unit 4208 - WATER BILLING
Business Unit 4210 - PUMPING
Account 64005 - ELECTRICITY
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: DYNEGY
Business Unit 4210 - PUMPING Totals
Business Unit 4220 - FILTRATION
Account 62465 - OUTSIDE LABARATORY COSTS
FY2020 LABORATORY TESTING
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 65015 - CHEMICALS/ SALT
LIQUID CHLORINE (PER SPEC)
Account 65015 - CHEMICALS/ SALT Totals
Account 65030 - PHOSPHATE CHEMICALS
FY2020 LABORATORY TESTING
FY2020 LABORATORY TESTING
FY2020 LABORATORY TESTING
Account 62465 - OUTSIDE LABARATORY COSTS Totals
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
Business Unit 4220 - FILTRATION Totals
Business Unit 4225 - WATER OTHER OPERATIONS
ORTHOPOLYPHOSPHATE (PER SPEC)
Account 65030 - PHOSPHATE CHEMICALS Totals
Account 65070 - OFFICE/OTHER EQT MTN MATL
6" FLANGE X FLANGE PRATT MODEL 2FII BUTTERFLY VALVE
Business Unit 4225 - WATER OTHER OPERATIONS Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 62180 - STUDIES
UTILITIES: COMED AGGREGATION FEE
CROSS CONNECTION CONTROL MANAGEMENT PROGRAM
Account 62180 - STUDIES Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 510 - WATER FUND Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 65055 - MATER. TO MAINT. IMP
VALVE BOXES
Account 65055 - MATER. TO MAINT. IMP Totals
Run by Tera Davis on 09/22/2020 12:25:44 PM
Page 14 of 22
A1.Page 114 of 359
513 WATER DEPR IMPRV&EXT FUND
Vendor G/L Date Payment Date Invoice Amount
106588 - CDM SMITH, INC.* 09/29/2020 09/29/2020 48,319.76
Invoice Transactions 1 $48,319.76
Invoice Transactions 1 $48,319.76
Invoice Transactions 1 $48,319.76
Invoice 1 $48,319.76
Invoice Description
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND
Department 71 - UTILITIES
Accounts Payable by G/L Distribution Report
Payment Date Range 09/29/20 - 09/29/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.29.2020
Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals
Department 71 - UTILITIES Totals
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals
Business Unit 7330 - WATER FUND DEP, IMP, EXT
Account 62145 - ENGINEERING SERVICES
TREATED WATER STORAGE ENGINEERING
Account 62145 - ENGINEERING SERVICES Totals
Run by Tera Davis on 09/22/2020 12:25:44 PM
Page 15 of 22
A1.Page 115 of 359
515 SEWER FUND
Vendor G/L Date Payment Date Invoice Amount
14093 - VERIZON NETWORKFLEET, INC.09/29/2020 09/29/2020 170.55
Invoice Transactions 1 $170.55
13666 - BUILDERS ASPHALT, LLC 09/29/2020 09/29/2020 482.36
13666 - BUILDERS ASPHALT, LLC 09/29/2020 09/29/2020 96.72
13666 - BUILDERS ASPHALT, LLC 09/29/2020 09/29/2020 319.30
13666 - BUILDERS ASPHALT, LLC 09/29/2020 09/29/2020 650.38
100780 - OZINGA CHICAGO RMC, INC 09/29/2020 09/29/2020 1,762.50
100780 - OZINGA CHICAGO RMC, INC 09/29/2020 09/29/2020 866.00
Invoice Transactions 6 $4,177.26
Invoice Transactions 7 $4,347.81
307198 - HEY AND ASSOCIATES 09/29/2020 09/29/2020 6,802.42
Invoice Transactions 1 $6,802.42
Invoice Transactions 1 $6,802.42
15329 - RAPTOR INDUSTRIES, INC 09/29/2020 09/29/2020 827.64
Invoice Transactions 1 $827.64
102590 - INSITUFORM TECHNOLOGIES * 09/29/2020 09/29/2020 43,806.36
Invoice Transactions 1 $43,806.36
Invoice Transactions 2 $44,634.00
Invoice Transactions 10 $55,784.23
Invoice 10 $55,784.23
Accounts Payable by G/L Distribution Report
Payment Date Range 09/29/20 - 09/29/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.29.2020
Business Unit 4530 - SEWER MAINTENANCE
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Invoice Description
Fund 515 - SEWER FUND
Department 40 - PUBLIC WORKS AGENCY
FY2020 CONCRETE PURCHASE
FY2020 CONCRETE PURCHASE
Account 65051 - MATERIALS - STREETS DIVISION Totals
Business Unit 4530 - SEWER MAINTENANCE Totals
Account 65051 - MATERIALS - STREETS DIVISION
FY2020 HOT MIX ASPHALT PURCHASE
FY2020 HOT MIX ASPHALT PURCHASE
FY2020 HOT MIX ASPHALT PURCHASE
FY2020 HOT MIX ASPHALT PURCHASE
Business Unit 4531 - SEWER OTHER OPERATIONS Totals
Business Unit 4535 - SEWER IMPROVEMENTS
Account 62461 - SEWER MAINTENANCE CONTRACTS
REPAIR UNDERGROUND CONDUIT - CHURCH & FLORENCE ST
Business Unit 4531 - SEWER OTHER OPERATIONS
Account 62180 - STUDIES
STORMWATER MASTER PLAN
Account 62180 - STUDIES Totals
Business Unit 4535 - SEWER IMPROVEMENTS Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 515 - SEWER FUND Totals
Account 62461 - SEWER MAINTENANCE CONTRACTS Totals
Account 65515 - OTHER IMPROVEMENTS
2019 CIPP SEWER REHAB CONTRACT B
Account 65515 - OTHER IMPROVEMENTS Totals
Run by Tera Davis on 09/22/2020 12:25:44 PM
Page 16 of 22
A1.Page 116 of 359
520 SOLID WASTE FUND
Vendor G/L Date Payment Date Invoice Amount
102499 - ILLINOIS DEPT OF REVENUE 09/29/2020 09/29/2020 15.00
Invoice Transactions 1 $15.00
183328 - REHRIG PACIFIC COMPANY 09/29/2020 09/29/2020 150.00
Invoice Transactions 1 $150.00
Invoice Transactions 2 $165.00
Invoice Transactions 2 $165.00
Invoice 2 $165.00
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 520 - SOLID WASTE FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 09/29/20 - 09/29/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.29.2020
Account 65625 - FURNITURE & FIXTURES
REFUSE CART LIDS
Account 65625 - FURNITURE & FIXTURES Totals
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN
Account 56155 - TRASH CART SALES
*SALES TAX AUG 2020
Account 56155 - TRASH CART SALES Totals
Invoice Description
Fund 520 - SOLID WASTE FUND
Department 40 - PUBLIC WORKS AGENCY
Run by Tera Davis on 09/22/2020 12:25:44 PM
Page 17 of 22
A1.Page 117 of 359
600 FLEET SERVICES FUND
Vendor G/L Date Payment Date Invoice Amount
299298 - ADVANCED PROCLEAN INC.09/29/2020 09/29/2020 1,006.45
108472 - WILMETTE TRUCK & BUS SALES & SERVICE 09/29/2020 09/29/2020 478.00
Invoice Transactions 2$1,484.45
103795 - NORTH SHORE TOWING 09/29/2020 09/29/2020 127.50
Invoice Transactions 1 $127.50
14093 - VERIZON NETWORKFLEET, INC.09/29/2020 09/29/2020 200.00
Invoice Transactions 1 $200.00
101081 - CITY WELDING SALES & SERVICE INC.09/29/2020 09/29/2020 91.70
Invoice Transactions 1 $91.70
101064 - CINTAS #22 09/29/2020 09/29/2020 201.13
101064 - CINTAS #22 09/29/2020 09/29/2020 201.13
Invoice Transactions 2 $402.26
17511 - AL WARREN OIL COMPANY, INC.09/29/2020 09/29/2020 4,489.50
17511 - AL WARREN OIL COMPANY, INC.09/29/2020 09/29/2020 8,978.90
Invoice Transactions 2 $13,468.40
284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 09/29/2020 09/29/2020 158.00
284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 09/29/2020 09/29/2020 158.00
Invoice Transactions 2 $316.00
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/29/2020 09/29/2020 94.65
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/29/2020 09/29/2020 182.84
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/29/2020 09/29/2020 14.40
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/29/2020 09/29/2020 1,712.70
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/29/2020 09/29/2020 246.57
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/29/2020 09/29/2020 19.78
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/29/2020 09/29/2020 137.07
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/29/2020 09/29/2020 169.60
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/29/2020 09/29/2020 8.89
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/29/2020 09/29/2020 328.20
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 09/29/2020 09/29/2020 6.90
100412 - ATLAS BOBCAT, INC.09/29/2020 09/29/2020 220.00
100412 - ATLAS BOBCAT, INC.09/29/2020 09/29/2020 220.00
106584 - BURRIS EQUIPMENT CO.09/29/2020 09/29/2020 243.12
106584 - BURRIS EQUIPMENT CO.09/29/2020 09/29/2020 2,134.65
101511 - DOUGLAS TRUCK PARTS 09/29/2020 09/29/2020 411.88
227800 - GOLF MILL FORD 09/29/2020 09/29/2020 149.31
227800 - GOLF MILL FORD 09/29/2020 09/29/2020 93.47
227800 - GOLF MILL FORD 09/29/2020 09/29/2020 460.28
227800 - GOLF MILL FORD 09/29/2020 09/29/2020 119.68
227800 - GOLF MILL FORD 09/29/2020 09/29/2020 571.42
227800 - GOLF MILL FORD 09/29/2020 09/29/2020 12.60
227800 - GOLF MILL FORD 09/29/2020 09/29/2020 43.95
227800 - GOLF MILL FORD 09/29/2020 09/29/2020 743.66
121261 - H. BARBER & SONS, INC.09/29/2020 09/29/2020 1,084.94
102281 - HAVEY COMMUNICATIONS INC.09/29/2020 09/29/2020 965.00
102281 - HAVEY COMMUNICATIONS INC.09/29/2020 09/29/2020 725.00
122397 - HERITAGE CRYSTAL CLEAN 09/29/2020 09/29/2020 905.58
16406 - IMPERIAL SUPPLIES, LLC 09/29/2020 09/29/2020 394.59
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 09/29/2020 09/29/2020 100.26
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 09/29/2020 09/29/2020 1,314.43
120232 - INTERSTATE POWER SYSTEMS, INC.09/29/2020 09/29/2020 494.96
102994 - LEACH ENTERPRISES, INC.09/29/2020 09/29/2020 34.31
102994 - LEACH ENTERPRISES, INC.09/29/2020 09/29/2020 202.10
102994 - LEACH ENTERPRISES, INC.09/29/2020 09/29/2020 1,411.98
102994 - LEACH ENTERPRISES, INC.09/29/2020 09/29/2020 127.60
102994 - LEACH ENTERPRISES, INC.09/29/2020 09/29/2020 33.19
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 09/29/2020 09/29/2020 679.92
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 09/29/2020 09/29/2020 712.21
103490 - MONROE TRUCK EQUIPMENT 09/29/2020 09/29/2020 239.83
103490 - MONROE TRUCK EQUIPMENT 09/29/2020 09/29/2020 34.77
252920 - ORLANDO AUTO TOP 09/29/2020 09/29/2020 575.00
120836 - P & G KEENE ELECTRICAL 09/29/2020 09/29/2020 380.20
324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 09/29/2020 09/29/2020 85.80
324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 09/29/2020 09/29/2020 1,481.80
324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 09/29/2020 09/29/2020 245.60
324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 09/29/2020 09/29/2020 857.54
104918 - STANDARD EQUIPMENT COMPANY 09/29/2020 09/29/2020 325.40
104918 - STANDARD EQUIPMENT COMPANY 09/29/2020 09/29/2020 227.81
324441 - THE CHEVROLET EXCHANGE 09/29/2020 09/29/2020 401.85
324441 - THE CHEVROLET EXCHANGE 09/29/2020 09/29/2020 100.00
186754 - TRIANGLE RADIATOR 09/29/2020 09/29/2020 450.00
206940 - ULINE 09/29/2020 09/29/2020 824.61
105553 - WHOLESALE DIRECT INC 09/29/2020 09/29/2020 687.77
Invoice Transactions 54 $24,449.67
245860 - WENTWORTH TIRE SERVICE 09/29/2020 09/29/2020 1,634.47
245860 - WENTWORTH TIRE SERVICE 09/29/2020 09/29/2020 290.95
245860 - WENTWORTH TIRE SERVICE 09/29/2020 09/29/2020 1,555.40
245860 - WENTWORTH TIRE SERVICE 09/29/2020 09/29/2020 156.00
245860 - WENTWORTH TIRE SERVICE 09/29/2020 09/29/2020 568.27
Invoice Transactions 5$4,205.09
Invoice Transactions 70 $44,745.07
Invoice Transactions 70 $44,745.07
Invoice Transactions70 $44,745.07
Invoice Description
Fund 600 - FLEET SERVICES FUND
Department 19 - ADMINISTRATIVE SERVICES
Business Unit 7710 - FLEET MAINTENANCE
Account 62240 - AUTOMOTIVE EQMP MAINT
MULTIPLE VEHICLE CAR WASHES
MULTIPLE SAFETY LANE
Account 62240 - AUTOMOTIVE EQMP MAINT Totals
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 65015 - CHEMICALS/ SALT
CHEMICALS
Account 62245 - OTHER EQMT MAINTENANCE
PD VEHICLE #43 TOW
Account 62245 - OTHER EQMT MAINTENANCE Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
Account 65020 - CLOTHING Totals
Account 65035 - PETROLEUM PRODUCTS
FUEL PURCHASE FOR JULY 6 2020 - JULY 5 2021
FUEL PURCHASE FOR JULY 6 2020 - JULY 5 2021
Account 65015 - CHEMICALS/ SALT Totals
Account 65020 - CLOTHING
UNIFORMS
UNIFORMS
Account 65045 - LICENSING/REGULATORY SUPP Totals
Account 65060 - MATER. TO MAINT. AUTOS
STOCK FOR FLEET
STOCK FOR FLEET
Account 65035 - PETROLEUM PRODUCTS Totals
Account 65045 - LICENSING/REGULATORY SUPP
PLATE FOR VEHICLE #21
PLATE FOR VEHICLE #267
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
FFM VEHICLE #273
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR PLOWS
STOCK FOR FLEET
FM VEHICLE #758 ANNUAL INSPECTIONS
FM VEHICLE #147 INSPECTIONS
STOCK FOR MUD FLAPS
GREENWAYS VEHICLE #507 POWER SYSTEM
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
PWA VEHICLE #621
STOCK FOR FLEET
PWA VEHICLE #208
PD VEHICLE #71
PWA VEHICLE #571
FIRE VEHICLE #301 HEAD LIGHT
VEHICLE PARTS
PD VEHICLE #86/778
PD VEHICLE #71 CARGO BOX
SHOP SUPPLIES
STOCK FOR FLEET
STOCK FOR FLEET
FLEET VEHICLE #004 STOCK
FIRE VEHICLE #325R STARTER
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
PWA VEHICLE #923 PARTS
VEHICLE PARTS FOR FD VEHICLES
FIRE VEHICLE #313 STEERING SYSTEM
STOCK FOR FIRE LIGHTS
STREETS VEHICLE #615/613 TRAILER BRAKES
STREETS VEHICLE #613 TRAILER
POLICE VEHICLE #41 SEAT
STOCK FOR FLEET
STOCK FOR FLEET
PD VEHICLE #43 WHEEL HUB
WATER VEHICLE #919 EXHAUST
FD VEHICLE #323 PARTS
STOCK FOR FLEET
PWA VEHICLE #919 PARTS
PD VEHICLE #88
FORESTRY VEHICLE #821 CHECK ENGINE LIGHT
Fund 600 - FLEET SERVICES FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 09/29/20 - 09/29/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.29.2020
Account 65065 - TIRES & TUBES Totals
Business Unit 7710 - FLEET MAINTENANCE Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
STOCK FOR TIRES
REM VEHICLE #742 TIRE
STOCK FOR TIRES
STREETS VEHICLE #683 TIRE REPAIR
STOCK FOR TIRES
SHOP SUPPLIES FOR PLOWS
STOCK FOR MIRRORS
Account 65060 - MATER. TO MAINT. AUTOS Totals
Account 65065 - TIRES & TUBES
STOCK FOR FLEET
Run by Tera Davis on 09/22/2020 12:25:44 PM
Page 18 of 22
A1.Page 118 of 359
601 EQUIPMENT REPLACEMENT FUND
Vendor G/L Date Payment Date Invoice Amount
120497 - CURRIE MOTORS 09/29/2020 09/29/2020 168,127.00
Invoice Transactions 1 $168,127.00
Invoice Transactions 1 $168,127.00
Invoice Transactions 1 $168,127.00
Invoice Transactions1 $168,127.00
Invoice Description
Fund 601 - EQUIPMENT REPLACEMENT FUND
Department 19 - ADMINISTRATIVE SERVICES
Accounts Payable by G/L Distribution Report
Payment Date Range 09/29/20 - 09/29/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.29.2020
Business Unit 7780 - VEHICLE REPLACEMENTS Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 601 - EQUIPMENT REPLACEMENT FUND Totals
Business Unit 7780 - VEHICLE REPLACEMENTS
Account 65550 - AUTOMOTIVE EQUIPMENT
PURCHASE OF 193, 72, 51, 54, 342 FOR LIBRARY PD & FD
Account 65550 - AUTOMOTIVE EQUIPMENT Totals
Run by Tera Davis on 09/22/2020 12:25:44 PM
Page 19 of 22
A1.Page 119 of 359
605 INSURANCE FUND
Vendor G/L Date Payment Date Invoice Amount
270106 - ROBBINS SCHWARTZ NICHOLAS LIFTON & TAYLOR 09/29/2020 09/29/2020 215.00
17424 - ROCK FUSCO & CONNELLY, LLC 09/29/2020 09/29/2020 16,090.00
17714 - SHARON GILMAN 09/29/2020 09/29/2020 120.00
17720 - THE KRYDER LAW GROUP, LLC 09/29/2020 09/29/2020 2,500.00
Invoice Transactions 4 $18,925.00
Invoice Transactions 4 $18,925.00
Invoice Transactions 4 $18,925.00
Invoice Transactions 4 $18,925.00
* = Prior Fiscal Year Activity Invoice Transactions 378 $3,580,367.49
Invoice Description
Fund 605 - INSURANCE FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
Payment Date Range 09/29/20 - 09/29/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.29.2020
Business Unit 7800 - RISK MANAGEMENT
Account 62130 - LEGAL SERVICES-GENERAL
LEGAL SERVICES- PERSONNEL THROUGH 7.31.20
SANCHEZ V. THE VILLAGE OF WHEELING
CLAIMANT - SHARON GILMAN
Department 99 - NON-DEPARTMENTAL Totals
Fund 605 - INSURANCE FUND Totals
JACOB MATHE AND THE KRYDER LAW GROUP
Account 62130 - LEGAL SERVICES-GENERAL Totals
Business Unit 7800 - RISK MANAGEMENT Totals
Run by Tera Davis on 09/22/2020 12:25:44 PM
Page 20 of 22
A1.Page 120 of 359
Vendor G/L Date Received Date Payment Date Invoice Amount
17684 - LIFE IN PROGRESS 09/11/2020 09/11/2020 1,779.96
1 $1,779.96
1 $1,779.96
1 $1,779.96
149940 - ETHS CAMPUS CATERING 09/11/2020 09/11/2020 44,525.00
149940 - ETHS CAMPUS CATERING 09/11/2020 09/11/2020 15,112.50
2 $59,637.50
2 $59,637.50
2 $59,637.50
3 $61,417.46
17717 - KENNETH HAYES 09/11/2020 09/11/2020 4,800.00
17718 - LARRY SCHNUR 09/11/2020 09/11/2020 4,800.00
2 $4,800.00
2 $4,800.00
2 $4,800.00
2 $4,800.00
17681 - LANZILLOTTI, GRIBBEN & MARCHUK 09/11/2020 09/11/2020 20,000.00
1 $20,000.00
1 $20,000.00
1 $20,000.00
1 $20,000.00
* = Prior Fiscal Year Activity 6 $86,217.46
Fund 605 - INSURANCE FUND Totals Invoice Transactions
Invoice Transactions
Department 30 - PARKS, REC. AND COMMUNITY SERV.
Account 62130 - LEGAL SERVICES-GENERAL Totals Invoice Transactions
Business Unit 7800 - RISK MANAGEMENT Totals Invoice Transactions
Department 99 - NON-DEPARTMENTAL Totals Invoice Transactions
Fund 605 - INSURANCE FUND
Department 99 - NON-DEPARTMENTAL
Business Unit 7800 - RISK MANAGEMENT
Account 62130 - LEGAL SERVICES-GENERAL
*COURT SETTLEMENT
Business Unit 4225 - WATER OTHER OPERATIONS Totals Invoice Transactions
Department 40 - PUBLIC WORKS AGENCY Totals Invoice Transactions
Fund 510 - WATER FUND Totals Invoice Transactions
Account 62410 - LEAD SERVICE ABATEMENT
*LEAD SERVICE LINE ABATEMENT LOAN
*LEAD SERVICE LINE ABATEMENT LOAN
Account 62410 - LEAD SERVICE ABATEMENT Totals Invoice Transactions
Fund 100 - GENERAL FUND Totals Invoice Transactions
Fund 510 - WATER FUND
Department 40 - PUBLIC WORKS AGENCY
Business Unit 4225 - WATER OTHER OPERATIONS
Department 30 - PARKS, REC. AND COMMUNITY SERV. Totals Invoice Transactions
Business Unit 3050 - RECREATION OUTREACH PROGRAM Totals Invoice Transactions
Account 65025 - FOOD
*SUMMER FOOD PROGRAM
*SUMMER FOOD PROGRAM
Account 65025 - FOOD Totals Invoice Transactions
Business Unit 3050 - RECREATION OUTREACH PROGRAM
Business Unit 5300 - ECON. DEVELOPMENT Totals Invoice Transactions
Department 15 - CITY MANAGER'S OFFICE Totals Invoice Transactions
Business Unit 5300 - ECON. DEVELOPMENT
Account 62664 - ENTREPRENEURSHIP SUPPORT
*ENTREPRENEURSHIP GRANT
Account 62664 - ENTREPRENEURSHIP SUPPORT Totals Invoice Transactions
Invoice Description
Fund 100 - GENERAL FUND
Department 15 - CITY MANAGER'S OFFICE
Accounts Payable by G/L Distribution Report
*ADVANCED CHECKS FOR PAY PERIOD ENDING 09.29.2020
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.29.2020
Run by Tera Davis on 09/23/2020 02:50:40 PM
Page 21 of 22
A1.Page 121 of 359
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
INSURANCE
VARIOUS VARIOUS CASUALTY LOSS 475.00
VARIOUS VARIOUS WORKERS COMP 9,438.58
VARIOUS VARIOUS WORKERS COMP 11,925.03
21,838.61
VARIOUS
VARIOUS TWIN EAGLE NATURAL GAS-AUGUST 2020 6,592.27
6,592.27
28,430.88
Grand Total $3,695,015.83
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.29.2020
SUPPLEMENTAL LIST
ACH AND WIRE TRANSFERS
Page 22 of 22
A1.Page 122 of 359
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Hitesh Desai, Chief Financial Officer
CC: Andrew Villamin
Subject: Single Audit for FY 2019
Date: September 29, 2020
Recommended Action:
Staff recommends City Council review and place on file the Single Audit report for the fiscal
year ending December 31, 2019.
Council Action:
For Action: Accept and Place on File
Summary:
Single Audit is the audit of Federal Grants money received/spent by the City of
Evanston. The Single Audit Act and Office of Management and Budget (OMB) Circular A -
133, Audits of States, Local Governments, and Non -Profit Organizations, requires entities
that expend equal to or in excess of $750,000 in federal awards in a fiscal year to have an
audit performed in accordance with the Single Audit Act. Since the City of Evanston
expended more than $750,000 in federal awards for Fiscal Year 2019, the single aud it was
carried out by our Auditors, Prado & Renteria / Sikich, LLP. During 2019, $3.6 million was
expended according to the enclosed audit report. The audit report has to be issued within
nine months of the end of the fiscal year.
The Finance division, working with other operating departments and our auditors, has
completed the Single Audit. Once again, the auditors have expressed an unqualified opinion,
meaning our financial reports fairly state the City’s financial position with respect to the City’s
Federal programs. No management letter comments were provided by the Auditor.
Attachments:
2019 Single Audit Report Final
A2.Page 123 of 359
CITY OF EVANSTON, ILLINOIS
Single Audit Reports
For the Year Ended December 31, 2019
Page 2 of 14
A2.Page 124 of 359
TABLE OF CONTENTS
Independent Auditors’ Report on Schedule of Expenditures of Federal Awards 1-2
Schedule of Expenditures of Federal Awards 3-4
Notes to Schedule of Expenditures of Federal Awards 5-7
Independent Auditors’ Report on Compliance for Each Major Program and on Internal
Control over Compliance Required by the Uniform Guidance 8-9
Schedule of Findings and Questioned Costs 10-11
Page 3 of 14
A2.Page 125 of 359
1
INDEPENDENT AUDITORS’ REPORT
The Honorable Stephen H. Hagerty, Mayor and
Members of the City Council
Evanston, Illinois
Report on the Schedule of Expenditures of Federal Awards
We have audited the accompanying Schedule of Expenditures of Federal Awards of the City of
Evanston, Illinois (City), for the year ended December 31, 2019 and the related notes (the financial
statement).
Management’s Responsibility for the Schedule of Expenditures of Federal Awards
Management is responsible for the preparation and fair presentation of this financial statement in
accordance with accounting principles generally accepted in the United States of America; this
includes the design, implementation, and maintenance of internal control relevant to the
preparation and fair presentation of a financial statement that is free from material misstatement,
whether due to fraud or error.
Auditor’s Responsibility
Our responsibility is to express an opinion on this financial statement based on our audit.We
conducted our audit in accordance with auditing standards generally accepted in the United States
of America;the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States; and the audit requirements of
Title 2 U.S.Code of Federal Regulation Part 200,Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Those standards
and the Uniform Guidance require that we plan and perform the audit to obtain reasonable
assurance about whether the financial statement is free of material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and
disclosures in the financial statement. The procedures selected depend on the auditor’s judgment,
including the assessment of the risks of material misstatement of the financial statement, whether
due to fraud or error. In making those risk assessments, the auditor considers internal control
relevant to the entity’s preparation and fair presentation of the financial statement in order to design
audit procedures that are appropriate in the circumstances, but not for the purpose of expressing
an opinion of the effectiveness of the entity’s internal control. Accordingly, we express no such
opinion. An audit also includes evaluating the appropriateness of accounting policies used and the
reasonableness of significant accounting estimates made by management, as well as evaluating the
overall presentation of the financial statement.
Page 4 of 14
A2.Page 126 of 359
2
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis
for our audit opinion.
Opinion
In our opinion, the financial statement referred to above presents fairly, in all material respects,
the expenditures of federal awards of the City for the year ended December 31, 2019,in accordance
with accounting principles generally accepted in the United States of America.
Chicago, Illinois
September 11,2020
Page 5 of 14
A2.Page 127 of 359
Federal
CFDA Identifying Award Passed-Through Federal
Number Number Date to Subrecipients Expenditures
DEPARTMENT OF AGRICULTURE
Passed through the Illinois State Board of Education
Child and Adult Care Food Program 10.558 ISBE 19-4226-00 - 05-016-510P-00 January 1, 2019 N/A 47,972
Passed through the Illinois State Board of Education
Summer Food Service Program for Children 10.559 ISBE 19-4225-00 - 05-016-510P-00 June 10, 2019 N/A 149,333
Total Department of Agriculture 197,305
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Community Development Block Grants/Entitlement Grants
Entitlement year 40 14.218 B14MC-170012 June 18, 2014 61,306 61,306
Entitlement year 41 14.218 B15MC-170012 June 15, 2015 100,000
Entitlement year 42 14.218 B16MC-170012 July 20, 2016 10,000
Entitlement year 43 14.218 B17MC-170012 October 31, 2017 90,374 118,535
Entitlement year 44 14.218 B18MC-170012 July 31, 2018 9,855 549,436
Entitlement year 45 14.218 B19MC-170012 July 22, 2019 255,225 1,002,516
Total Community Development Block Grants/Entitlement Grants *416,760 1,841,793
Emergency Solutions Grant Program 14.231 E17MC-170012 October 31, 2017 296 3,345
Emergency Solutions Grant Program 14.231 E18MC-170012 July 31, 2018 67,146 72,484
Emergency Solutions Grant Program 14.231 E19MC-170012 July 22, 2019 57,533 57,533
Total Emergency Solutions Grant Program 124,975 133,362
Home Investment Partnerships Program 14.239 M17-MC-170218 October 31, 2017 158,550 158,550
Home Investment Partnerships Program 14.239 M18-MC-170218 July 31, 2018 40,328 76,642
Home Investment Partnerships Program 14.239 M19-MC-170218 July 22, 2019 20,538 24,755
Total Home Investment Partnerships Program 219,416 259,947
ARRA - Neighborhood Stabilization Program 14.256 S10-MC-170012 January 14, 2010 N/A 11,013
Total Department of Housing and Urban Development 2,246,115
DEPARTMENT OF JUSTICE
2017 Bulletproof Vest Partnership Program 16.607 N/A October 26, 2017 N/A 8,527
2018 Bulletproof Vest Partnership Program 16.607 N/A October 3, 2018 N/A 4,740
Total Bulletproof Vest Partnership Program 13,267
Passed through the City of Chicago Department of Police
Edward Byrne Memorial Justice Assistance Grant 16.738 2017-DJ-BX-0223 August 20, 2017 N/A 11,846
Total Department of Justice 25,113
DEPARTMENT OF TRANSPORTATION
Passed through Illinois Department of Transportation
Highway Planning and Construction 20.205 D-91-301-16 August 1, 2018 N/A 391,419
Highway Planning and Construction 20.205 D-91-290-18 March 8, 2019 N/A 162,637
Highway Planning and Construction 20.205 C-91-118-17 April 2, 2017 N/A 5,250
Total Highway Planning and Construction 559,306
Passed through Illinois Department of Transportation
State and Community Highway Safety (STEP)20.600 900OP190019 October 6, 2017 N/A 57,072
State and Community Highway Safety (STEP)20.600 900OP190019 November 6, 2018 N/A 44,700
Total State and Community Highway Safety (STEP)101,772
Total Department of Transportation 661,078
DEPARTMENT OF ENVIRONMENTAL PROTECTION AGENCY
Passed through the Illinois Department of Public Health
Beach Monitoring and Notification Program Implementation Grant 66.472 95380404G September 28, 2018 N/A 14,857
Total Department of Environmental Protection Agency 14,857
CITY OF EVANSTON, ILLINOIS
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
For the Year Ended December 31, 2019
Federal Grantor/Pass-Through Grantor/
Program Title
* = Denotes as a major program
See Accompanying Notes to Schedule of Expenditures of Federal Awards
3
Page 6 of 14
A2.Page 128 of 359
Federal
CFDA Identifying Award Passed-Through Federal
Number Number Date to Subrecipients Expenditures
CITY OF EVANSTON, ILLINOIS
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
For the Year Ended December 31, 2019
Federal Grantor/Pass-Through Grantor/
Program Title
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Passed through AgeOptions
Special Programs for the Aging Title III, Part B
Library Stipends - Supportive Services 93.044 MG-77-16-0118-16 September 6, 2018 N/A 12,000
Special Programs for the Aging Title VII Ombudsman 93.044 B3 OMB/T3BO Ombudsman August 6, 2018 N/A 55,205
Special Programs for the Aging Title III, Part C Nutrition 93.045 T3C1 September 30, 2019 N/A 42,926
Total Aging Cluster 110,131
Passed through the Illinois of Department of Public Health
Public Health Emergency Preparedness 93.074 97180027G May 1, 2017 N/A 36,080
Public Health Emergency Preparedness 93.074 07180027H July 29, 2019 N/A 30,144
Public Health Emergency Preparedness - Cities Readiness Initiative 93.074 97580003G August 1, 2018 N/A 25,363
Public Health Emergency Preparedness - Cities Readiness Initiative 93.074 0758003H September 24, 2019 N/A 13,123
Total Public Health Emergency Preparedness 104,710
Passed through Public Health Institute of Metropolitan Chicago
HIV Prevention Activities Health Department Based 93.940 N/A August 12, 2019 5,839
Passed through the Illinois of Department of Human Services
Block Grants for Prevention and Treatment of Substance Abuse 93.959 943CWZ03375 June 18, 2018 N/A 3,410
Block Grants for Prevention and Treatment of Substance Abuse 93.959 943CWZ03375 June 20, 2019 N/A 3,630
Total Block Grants for Prevention and Treatment of Substance Abuse 7,040
Total Department of Health and Human Services 227,720
DEPARTMENT OF HOMELAND SECURITY
Assistance to Firefighters Grant 97.044 EMW-2017-FR-00378 September 21, 2018 165,590
Total Department of Homeland Security 165,590
INSTITUTE OF MUSEUM AND LIBRARY SERVICES
Passed through Loyola University
National Leadership Grants 45.312 MG-77-16-0118-16 December 1, 2017 N/A 37,343
Total Institute of Museum and Library Services 37,343
NATIONAL SCIENCE FOUNDATION
Passed through Northwestern University Office of Community
Education Partnership
Education and Human Resources 47.076 1837661 October 2018 N/A 19,704
Total National Science Foundation 19,704
NATIONAL FISH AND WILDLIFE FOUNDATION
Migratory Bird Habitat 15.663 NFWF ID2005.16.054554 December 16, 2016 N/A 17,311
Total National Fish and Wildlife Foundation 17,311
Total Expenditures of Federal Awards 3,612,136$
* = Denotes as a major program
See Accompanying Notes to Schedule of Expenditures of Federal Awards
4
Page 7 of 14
A2.Page 129 of 359
CITY OF EVANSTON, ILLINOIS
NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
For the Year Ended December 31,2019
5
NOTE 1 –REPORTING ENTITY
This report on Federal Awards includes the federal awards of the City of Evanston, Illinois. The
reporting entity for the city is based upon criteria established by the Governmental Accounting
Standards Board (GASB).
The City of Evanston is the primary government according to GASB criteria. On April 30, 2014, the
Township was discontinued and dissolved following the March 18, 2014 general election vote taken
by the registered voters of the Evanston Township. Pursuant to 60 ILCS 1/27-15 and 1/27-20,
effective 12:00 a.m. May 1, 2014, the City of Evanston assumed all rights, powers, assets, property,
obligations and duties of the Evanston Township, including the responsibilities of providing the
services that were previously provided by the Township. Beginning May 1, 2014, the functions of
the Township are reported along with the City.
NOTE 2 –BASIS OF PRESENTATION
The accounting records for some grant programs are maintained on the modified accrual basis of
accounting. Under the modified accrual basis, revenues are recorded when susceptible to accrual,
i.e., both measurable and available. Available means collectible within the current period or soon
enough thereafter to be used to pay liabilities of the current period. Expenditures are recorded when
the liability is incurred. The accounting records for other grant programs are maintained on the
accrual basis, i.e., when the revenue has been earned and the liability is incurred.
The information in this schedule is presented in accordance with the requirements of OMB Uniform
Guidance.
NOTE 3 –SUBRECIPIENTS
Of the federal expenditures presented in the schedule of expenditures of federal awards, the City of
Evanston provided federal awards to subrecipients as follows:
Program Title
Federal
CFDA
Number
Amount
Provided to
Subrecipients
Community Development Block Grants/Entitlement
Grants 14.218 $416,760
Emergency Solutions Grant Program 14.231 $124,975
HOME Investment Partnerships Program 14.239 $219,416
Page 8 of 14
A2.Page 130 of 359
CITY OF EVANSTON, ILLINOIS
NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
For the Year Ended December 31,2019
6
NOTE 4 –PROGRAM INCOME
The City of Evanston received the following program income amounts for the year ended
December 31,2019. The balances of receipts are from letter of credit drawdowns for the program.
The program expenditures for the year include expenditures of this program income.
Program Title
Federal
CFDA
Number
Amount
Community Development Block Grants/Entitlement
Grants
14.218 $105,431
Home Investment Partnerships Program 14.239 $27,384
NOTE 5–NOTES RECEIVABLE OUTSTANDING
The City of Evanston has several notes receivable outstanding as of December 31, 2019. These loans
are for various uses.The Community Development Block Grants/Entitlement Grants Loan funds a
number of programs to make decent housing available and affordable to low-and moderate-income
families, and to help low-and moderate-income residents maintain their property.The Home
Investment Partnerships Program Loan provides loans to housing developers to acquire,rehab or
construct housing for low and moderate income households.
Program Title
Federal
CFDA
Number
Amount
Community Development Block Grants/Entitlement
Grants
14.218 $1,844,287
Home Investment Partnerships Program 14.239 $4,964,924
The notes receivable balances are not subject to continuing OMB Uniform Guidance compliance
requirements.
NOTE 6–LOANS PAYABLE OUTSTANDING
The City of Evanston has the following loans payable outstanding as of December 31, 2019. These
loans are from The Capitalization Grants for Drinking Water and Clean Water State Revolving
Funds. Projects funded were the sewer lining at Emerson and Davis streets, rehab of large diameter
sewers and rehab of the Cleveland street sewer.
Page 9 of 14
A2.Page 131 of 359
CITY OF EVANSTON, ILLINOIS
NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
For the Year Ended December 31,2019
7
NOTE 6–LOANS PAYABLE OUTSTANDING -Continued
Program Title
Federal
CFDA
Number
Amount
Capitalization Grants for Drinking Water State
Revolving Funds 66.468 $849,329
Capitalization Grants for Clean Water State
Revolving Funds 66.458 $861,697
The loan payable balances are not subject to continuing OMB Uniform Guidance compliance
requirements.
NOTE 7 –NONCASH ASSISTANCE
Of the federal expenditures presented in the schedule of expenditures of federal awards,the City of
Evanston did not receive any noncash assistance during the year ended December 31,2019.
NOTE 8 –FEDERAL INSURANCE
The City of Evanston had no federal insurance for the year ended December 31, 2019.
NOTE 9 –INDIRECT COST RATE
The City of Evanston has not elected to use the 10% de minimis indirect cost rate.
Page 10 of 14
A2.Page 132 of 359
8
INDEPENDENT AUDITORS’ REPORT ON COMPLIANCE FOR EACH MAJOR
PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE
REQUIRED BY THE UNIFORM GUIDANCE
The Honorable Stephen H. Hagerty, Mayor and
Members of the City Council
Evanston,Illinois
Report on Compliance for Each Major Federal Program
We have audited the City of Evanston, Illinois (City) compliance with the types of compliance
requirements described in the OMB Compliance Supplement that could have a direct and material
effect on the City’s major federal programs for the year ended December 31, 2019. The City’s
major federal programs are identified in the summary of auditors’results section of the
accompanying schedule of findings and questioned costs.
Management’s Responsibility
Management is responsible for compliance with federal statutes, regulations, and the terms and
conditions of its federal awards applicable to its federal programs.
Auditor’s Responsibility
Our responsibility is to express an opinion on compliance for the City’s major federal programs
based on our audit of the types of compliance requirements referred to above. We conducted our
audit of compliance in accordance with auditing standards generally accepted in the United States
of America; the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States;and the audit requirements of
Title 2 U.S.Code of Federal Regulation Part 200,Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards (Uniform Guidance).Those standards and
the Uniform Guidance require that we plan and perform the audit to obtain reasonable assurance
about whether noncompliance with the types of compliance requirements referred to above that
could have a direct and material effect on a major federal program occurred. An audit includes
examining, on a test basis, evidence about the City’s compliance with those requirements and
performing such other procedures as we considered necessary in the circumstances.
We believe that our audit provides a reasonable basis for our opinion on compliance for each major
federal program. However, our audit does not provide a legal determination of the City’s
compliance.
Page 11 of 14
A2.Page 133 of 359
9
Opinion on Each Major Federal Program
In our opinion, the City complied, in all material respects, with the types of compliance
requirements referred to above that could have a direct and material effect on each of its major
federal programs for the year ended December 31, 2019.
Report on Internal Control over Compliance
Management of the City is responsible for establishing and maintaining effective internal control
over compliance with the types of compliance requirements referred to above. In planning and
performing our audit of compliance, we considered the City’s internal control over compliance
with the types of requirements that could have a direct and material effect on each major federal
program to determine the auditing procedures that are appropriate in the circumstances for the
purpose of expressing an opinion on compliance for each major federal program and to test and
report on internal control over compliance in accordance with the Uniform Guidance, but not for
the purpose of expressing an opinion on the effectiveness of internal control over compliance.
Accordingly, we do not express an opinion on the effectiveness of the City’s internal control over
compliance.
A deficiency in internal control over compliance exists when the design or operation of a control
over compliance does not allow management or employees, in the normal course of performing
their assigned functions, to prevent, or detect and correct, noncompliance with a type of
compliance requirement of a federal program on a timely basis. A material weakness in internal
control over compliance is a deficiency, or combination of deficiencies, in internal control over
compliance, such that there is a reasonable possibility that material noncompliance with a type of
compliance requirement of a federal program will not be prevented, or detected and corrected, on
a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a
combination of deficiencies, in internal control over compliance with a type of compliance
requirement of a federal program that is less severe than a material weakness in internal control
over compliance, yet important enough to merit attention by those charged with governance.
Our consideration of internal control over compliance was for the limited purpose described in the
first paragraph of this section and was not designed to identify all deficiencies in internal control
over compliance that might be material weaknesses or significant deficiencies. We did not identify
any deficiencies in internal control over compliance that we consider to be material weaknesses.
However, material weaknesses may exist that have not been identified.
The purpose of this report on internal control over compliance is solely to describe the scope of
our testing of internal control over compliance and the results of that testing based on the
requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other
purpose.
Chicago, Illinois
September 11,2020
Page 12 of 14
A2.Page 134 of 359
CITY OF EVANSTON, ILLINOIS
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
For the Year Ended December 31, 2019
10
SECTION I –SUMMARY OF AUDITORS’ RESULTS
Financial Statements
1)Type of report the auditor issued on whether the financial
statements audited were prepared in accordance with GAAP:Unmodified
2) Internal control over financial reporting:
·Material weakness(es) identified?Yes X No
·Significant deficiency(ies) identified?Yes X None reported
3) Noncompliance material to financial statements noted?Yes X No
Federal Awards
1) Internal control over major federal programs:
·Material weakness(es) identified?Yes X No
·Significant deficiency(ies) identified?Yes X None reported
2) Type of auditors’ report issued on compliance for major
federal programs:Unmodified
3) Any audit findings disclosed that are required to be
reported in accordance with 2 CFR 200.516(a)?Yes X No
Identification of major programs:
CFDA
Number Name of Federal Program or Cluster
14.218 Community Development Block Grants/Entitlement Grants
Dollar threshold used to distinguish between type A and type B Programs:$750,000
Auditee qualified as low risk auditee?Yes X No
Page 13 of 14
A2.Page 135 of 359
CITY OF EVANSTON, ILLINOIS
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
For the Year Ended December 31, 2019
11
SECTION II –FINANCIAL STATEMENT FINDINGS
No matters were reported.
SECTION III –FEDERAL AWARDS FINDINGS AND QUESTIONED COSTS
No matters were reported.
SECTION IV –PRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED
COSTS
None.
Page 14 of 14
A2.Page 136 of 359
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Edgar Cano, Public Services Bureau Chief
CC: David Stoneback, Public Works Agency Director
Subject: Approval of a Contract Extension with Morton Salt Company for the
purchase of Rock Salt for the 2020/21 winter season
Date: September 29, 2020
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a one -year contract
extension for the purchase of up to 7,500 tons of rock salt from Morton Salt Company (123 N.
Wacker Drive, Chicago IL) at a cost of $59.87 per ton, for a winter season (2020/21)
estimated total cost of $449,025.00.
Funding Source:
Funding for this purchase will be provided from the MFT Snow and Ice Control Fund (Account
200.40.5100.65015). Staff will request a FY2021 budget allocation of $625,000.00 for the
purchase of the estimated 7,500 tons of salt needed and other deicing agents.
Council Action:
For Action
Summary:
In June of 2019, staff solicited bids for the purchase of rock salt. The contract is for a one -
year period, with the right to negotiate and extend the contract for up to two additional, one -
year periods. This would be the first contract extension. It should be noted that his year's
price per ton of $59.87 is $20 (25%) less than last year's $79.87 price.
The bid specification includes a flexible quantity requirement that allows the City to either
increase or decrease the actual delivered quantity by 30% of the estimated quantity. A
flexible quantity clause for rock salt is a best industry practice that ensures municipalities can
purchase what they need based on the winter season's weather condition. This clause
requires the City to purchase up to 70% of our order (5,250 tons) and gives us the right to
purchase up to 130% of our order (up to 9,750 tons). Last year/season the City purchased
approximately 4,025 tons of salt. The City currently has 3,500 tons of salt in storage from last
A3.Page 137 of 359
year. In order to be prepared for continuous, frequent snow falls, staff attempts to keep the
salt dome full at all times. Staff therefore anticipates the need to purchase 500 tons for the
remainder of 2020.
Staff will request a budget allocation of $625,000.00 for salt/chemical purchases in the
FY2021 budget.
History:
The quantity of salt used in any given winter is dependent on both temperatures and
precipitation. The table below provides a summary of salt purchase price and utilization over
the past several years.
City Staff recommends awarding a contract extension to Morton Salt, the lowest successful
bidder. Morton has successfully provided the City of Evanston with Salt in the past and has
shown to be a reliable and professional vendor
Legislative History:
Council approved the award to purchase salt from Morton Salt Company (bid #19 -43) on
September 9, 2019.
Attachments:
Morton salt 2020
Page 2 of 3
A3.Page 138 of 359
>cmc?.mu.~58
9.2cmm<m:m8:
38Emma.was $8
m<m=m3:.__=:o_m88»
mcemnnzm:m<§_3..~o~o.~SH won:mm:23.5%
_<_o_.8...mm:aEmmmmn.8 ommam_.m:m<<m_8 5m Q2 omm<m:m8:«ca :5 Euno3_:m mmmmoz.
:5$23uanm5:.cmm.$.3um.3:3.d8 83
>__unnmm2.23 =m_.m_:mamE23 8 unnmunmanm2.5.:8 .3:us...as:am2332.
m:8=_m:nm__<8 __m<mcom:2.2335:3 .3.Sm mana 2::B3...:0 msa?ram33 32.9
Emmmmam:3.92 2a 833 mzsma3.Ex $~.$m-m~om ca mam:.
<<mm_:nm_.m_<muu_.mn.3m:5 ouuo::_._:<8 ommn"Eu _.m_..m<<m_Ea ?c?5%<2.<2:umzs:E3mm2m<9:..mn:=.m3m:B.
_<_O_~._.OZm>_.._.>_._:.o:<.#0:
0:28 .m.moi we...om?ammamm
in}
303402 m>_.._...20.
>56 mzocuno:u>z<
ESan»5.3 mama.E3 88
n:_nmwo___.Smom Page 3 of 3A3.Page 139 of 359
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Sat Nagar, Senior Project Manager
CC: David Stoneback, Public Works Agency Director; Lara Biggs, Bureau
Chief - Capital Planning/City Engineer; Stefanie Levine, Senior Project
Manager
Subject: Approval of Change Order No. 2 with Alfred Benesch & Company for
engineering services for the 30-Inch Diameter Transmission Main
Rehabilitation Project (RFP 17-06)
Date: September 29, 2020
Recommended Action:
Staff recommends City Council authorize the City Manager to execute Change Order No. 2 to
the engineering services contract with Alfred Benesch & Company (205 North Michigan
Avenue, Suite 2400, Chicago, IL) for the 30-inch diameter transmission main rehabilitation
project (RFP 17-06) in the amount of $19,960. This will increase the overall contract amount
from $405,844.54 to $425,804.54.
Funding Source:
Funding will be provided from the Water Fund (Account 513.71.7330.62145 - 417006), which
has an FY 2020 budget of $175,000 for this project, all of which is remaining. Staff is applying
for a low-interest loan from the Illinois Environmental Protection Agency (IEPA) for this
project. If the loan is received, most of the engineering costs would be considered eligible for
reimbursement.
Council Action:
For Action
Summary:
This project was initially designed to rehabilitate the majority of 30-inch diameter transmission
water main using the Cured In Place Pipe (CIPP) lining method. Because recent bid results
for open cut construction of similar sized water main projects have been lower than expected,
staff recommended that the design of the project be modified to allow the competitive bidding
for CIPP lining or for open cut construction. On February 24, 2020, the City Council
A4.Page 140 of 359
approved Change Order No. 1 for the additional engineering services on this project to
design the open-cut bid alternate.
Analysis:
In disposal (CCDD) Debris and Construction Demolition Illinois meet to order Clean
requirements, additional soil borings are needed in the areas where open cut construction is
now an option. Obtaining these soil samples now and providing the results in the bid
documents will reduce uncertainty in soil disposal costs for the bidding contractors. This
should result in more competitive bid pricing and reduce change orders on the construction
contract.
An additional thirteen soil borings are needed. The cost proposal for the additional borings,
laboratory analysis, and preparation of the CCDD certification forms to be provided by the
consultant is $19,960. No time extension is required for this change order. A summary of the
project cost is as follows:
Legislative History:
On June 26, 2017, the City Council awarded the contract for engineering services to Alfred
Benesch & Company.
On February 24, 2020, the City Council approved Change Order No. 1.
Attachments:
Project Location Map
Change Order No. 2 Form
Change Order No. 2 Cost Proposal
Page 2 of 7
A4.Page 141 of 359
Sheridan RdSherman AveCampus DrMaple AveChurch St
Foster StOrrington AveNoyes St
Colfax St
Emerson StRidge AveClark StBenson AveDavis St Chicago AveHinman AveGarrett Pl
University PlPratt CtHamlin St
Tech Dr
Gaffield Pl
Haven St
Library Pl
Judson AveDartmouth Pl
Garnett Pl
Simpson St
Grant St
Noyes CtNorthwestern PlSherman AveClark St
M
a
ple
A
v
e
Orrington AveColfax St
University Pl
Simpson St
University Pl Noyes Ct¯
0 450 900225 Feet
Downtown Transmission Main Rehabilitation Project Limits
February 12, 2020
11
Open Cut
Lining
Auger
Open Cut/Lining
Page 3 of 7
A4.Page 142 of 359
CITY OF EVANSTON
CHANGE ORDER
Order No. 2
Date: September 29, 2020
Agreement Date: June 26, 2017
PROJECT: 30-Inch Diameter Transmission Main Rehabilitation Project
OWNER: City of Evanston
CONSULTANT: Alfred Benesh & Company
The following changes are hereby made to the AGREEMENT:
Soil borings, analysis and classification are required for CCDD certification and disposal.
Original CONTRACT PRICE: $ 305,890.54
Current CONTRACT PRICE adjusted by previous CHANGE ORDERS $ 405,844.54
Total change in CONTRACT PRICE for this CHANGE ORDER $ 19,960
The CONTRACT PRICE including this CHANGE ORDER will be $ 405,844.54
Original Date for Contract Completion N/A
Time Extension (in calendar days)
Modified Date for Contract Completion TBD
Approved by (Owner):
City of Evanston Date
Accepted by (Contractor):
Contractor Date
Page 4 of 7
A4.Page 143 of 359
Alfred Benesch & Company
35 West Wacker Drive, Suite 3300
Chicago, IL 60601-1739
www.benesch.com
P 312-565-0450
F 312-565-2497
September 14, 2020
Sat Nagar, P.E.
Senior Project Manager
Capital Planning & Engineering
City of Evanston Public Works Agency
Morton Civic Center
2100 Ridge Ave
Evanston, IL 60201
Subject: 30-inch Downtown Feeder Main Rehabilitation – Proposal for Supplemental Services
Dear Mr. Nagar:
Alfred Benesch & Company (Benesch) is pleased to resubmit the following supplement for work
required for the 30-inch Downtown Feeder Main Rehabilitation. This is submitted as a follow-up to your
request to include the geotechnical work and fees to provide the LPC 663 form, and calculations needed
to quantify special waste that the contractor would have to dispose of at a non-CCDD landfill.
The attached documents provide support for the requested fees and expenses for the added scope of
work, including the hours and multipliers for our fees and expenses.
If you have any questions, please contact me by email at wschmanski@benesch.com or call my cell
phone at 630-247-4499.
We thank you for your consideration of this request.
Sincerely,
William Schmanski, P.E.
Project Manager II
Page 5 of 7
A4.Page 144 of 359
August 8, 2020
Mr. William Schmanski, PE, CPESC
Project Manager
Alfred Benesch & Company
205 North Michigan Avenue, Suite 2400
Chicago, IL 60601
CCDD Certification LPC 662 and LPC 663
City of Evanston - 30-Inch Downtown Feeder Main Rehabilitation
Dear Mr. Schmanski:
As per your request, GSG Consultants, Inc. (GSG) is submitting this proposal to prepare an update for the
IEPA LPC 663 for Clean Construction and Demolition Debris (CCDD) disposal form for the above referenced
project. Based on the age of the project over one year, the majority of the CCDD facilities require additional
database review and laboratory analytical testing. Below is a brief description of GSG’s services
1.Update Regulatory Database – GSG completed a regulatory database to determine the location of
potentially impacted properties within the project corridor.
2.Prepare LPC 663 form – GSG will collect 13 soil samples and complete required analytical testing
assuming the regulator database review does not reveal new Recognized Environmental Conditions
(RECs) within the project corridor limit. If new potential sources are identified, additional sampling
may be required. For the purpose of this proposal, we assumed no additional sources are present,
and the 13soil borings are sufficient for the CCDD certification. GSG will prepare the IEPA LPC form
and required attachment based on the analytical data showing the locations of the CCDD materials.
BUDGET
Regulatory Database Review
Field Sampling and Analytical Testing
Prepare LPC 663 Form
$ 700
$9,950
$1,800
Total Estimate $12,450
Ala E Sassila, Ph.D., P.E.
Principal
Should you have any questions or require additional information, please call us at 630-994-2610.
Sincerely,
Page 6 of 7
A4.Page 145 of 359
HoursCostHoursCostHoursCostHoursCostHoursCostHoursCostHoursCostHoursCostHoursCostHoursCostHoursLabor CostBuilt-up CostData Collection and Field Investigation0$00$00$00$00$0$00$00$00$00$00$0 $00$0 0 $0 0 $00$00 0 0$0 0 $00$00$00$0 0$0Design4$2760$00$00$0 0 $0 54 $2,284 0 $0 0 $00$0 0 $04$2,560 $7,509Incorporate CCDD findings into quantities4$2760$00$00$00 $0 54$2,2840$00$00$00$0 58$2,5604 $276 0 $0 0 $0 0 $0 0 $0 54 $2,284 0 $0 0 $0 0 $0 0 $0 58$2,560 $7,509$7,509.58$12,450.00$0$19,960CADDSr. Tech TechMaintenance of TrafficDesign Engineer QA/QCField SurveySr. Surveyor Survey StaffCivilSr. Engineer Project Engineer Design EngineerCity of EvanstonDowntown 30" Feeder Main RehabilitiationSupplemental Services Engineering FeeAlfred Benesch & CompanyTotal for the TaskSr. EngineerTask/Activity$36.05$69.00 $52.32 $36.20 $68.00$42.30$44.81$49.44 $42.30 $47.79Total Direct Labor Cost=Total Cost including Direct Labor, Overhead and Fixed Fee (2.9332 x DL) = Reimbursable expenses (vehicles, printing and delivery) =Total Fee =Sub-Consultant FeesEvanston 30inch WM Supplement Fee Estimate (9-14-2020).xls/Evanston MeterPage1Page 7 of 7
A4.Page 146 of 359
Memorandum
To: Honorable Mayor and Members of the City Council
From: Brian George, Assistant City Attorney
Subject: Resolution 62-R-20, Creating a Provisional Moratorium on Tenant
Eviction Notices Due to COVID-19 Impact
Date: September 29, 2020
Recommended Action:
Alderman Fleming recommends City Council adoption of Resolution 62-R-20, creating a
provisional moratorium on tenant eviction notices due to COVID-19 impact.
Council Action:
For Action
Summary:
The COVID-signifhas outbreak 19 Evanston of health economic the icantly impacted
residents, due to unemployment, reduced work hours, and lost income and wages. The
Evanston City Council has extended the City's state of emergency due to the continued
COVID-19 outbreak, which threatens to further harm the economic security of Evanston
residents.
In March 2020, the Governor of Illinois issued an eviction moratorium, which establishes
special rules for for evictions based on nonpayment of rent. On September 1, 2020, the
Center for Disease Control (CDC) issued a temporary eviction moratorium in order to prevent
the further spread of COVID-19. Resolution 62-R-20 establishes a moratorium on tenant
evictions due to nonpayment of rent due to a COVID-19 impact, unless certain rules and
procedures are followed. A tenant receiving a notice of termination of tenancy due to
nonpayment of rent may provide their landlord a Tenant Notice of COVID -19 Impact,
generally explaining that the tenant has been financially impacted by the COVID -19 outbreak,
affecting their ability to pay rent. If the tenant provides such a notice, the parties shall make a
reasonable good faith effort to reach a mutually satisfactory agreement for repayment of
unpaid rent. The resolution provides a timeframe for this negotiat ion period and possible
terms and conditions of any such repayment agreement.
Attachments:
62-R-20 Creating A Provisional Moratorium on Tenant Eviction Notices Due to COVID -19
A5.Page 147 of 359
7/8/2020
62-R-20
A RESOLUTION
CREATING A PROVISIONAL MORATORIUM ON TENANT EVICTION NOTICES
DUE TO COVID-19 IMPACT
WHEREAS, the City of Evanston, Cook County, Illinois (“City”), is a home rule
unit of government and, pursuant to the provisions of Section 6(a) of Article VII of the Illinois
Constitution, may exercise any power and perform any function pertaining to its government and
affairs; and
WHEREAS, on March 13, 2020, the President of the United States declared a
national emergency concerning the Novel Coronavirus Disease (“COVID-19”) outbreak; and
WHEREAS, on March 9, 2020, the Governor of Illinois issued a disaster
proclamation for the State of Illinois concerning the COVID-19 outbreak; and
WHEREAS, on March 15, 2020, the Mayor declared a state of emergency due to
the COVID-19 outbreak pursuant to Section 9-9-3 of the City Code; and
WHEREAS, the Evanston City Council has extended the state of emergency
multiple times due to the persistence of the COVID-19 outbreak; and
WHEREAS, COVID-19 has resulted in significant economic impact, including
loss of income and wages, that threatens to undermine the financial security of many City of
Evanston residents; and
WHEREAS, in March 2020, the Governor of Illinois issued a disaster
proclamation and eviction moratorium, during which special rules apply to evictions based upon
nonpayment of rent; and
Page 2 of 9
A5.Page 148 of 359
62-R-20
~2~
WHEREAS, the enforcement of eviction orders in the City of Evanston is contrary
to the interest of preserving public health and ensuring that individuals remain in their homes
during this public health emergency; and
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: For purposes of this Resolution, the following definitions apply:
“Circuit court” means the Circuit Court of Cook County.
“City” means the City of Evanston.
“City Council” means the City Council of the City of Evanston.
“Code” means the City Code of the City of Evanston
“Covered dwelling unit” has the meaning ascribed to that term in subsection (b)
of Section 2 of this Resolution.
“COVID-19” means the coronavirus disease 2019.
“COVID-19 Impact” means any loss, reduction or delay in receipt of income, or
loss or reduction of employment attributable in whole or in part to COVID-19.
“Days” means calendar days.
“Dwelling unit” has the meaning ascribed to that term in Section 5-3-2 of the
Code.
“Executive Order” means Executive Order 2020-10 (COVID-19 Executive Order
No. 8) issued on March 20, 2020, and Executive Order 2020-30 (COVID-19 Executive Order
No. 28) issued on April 23, 2020, by the Governor of the State of Illinois and any extension,
amendment, supplement, reissuance or addition thereto.
“General Administrative Order” means General Administrative Order 2020-01
initially issued on March 23, 2020 and amended on April 13, 2020 and amended again on May
28, 2020 by Chief Judge Timothy Evans and any extension, amendment, supplement,
reissuance or addition thereto.
Page 3 of 9
A5.Page 149 of 359
62-R-20
~3~
“Good faith” means honesty in fact and conduct involving timely and reasonable
acts that avoid taking unfair advantage.
“Landlord” has the meaning ascribed to that term in Section 5-3-2 of the Code.
“Moratorium” means the moratorium established pursuant to Section 2(a) of this
Resolution.
“Rent” has the meaning ascribed to that term in Section 5-3-2 of the Code.
“Rental agreement” has the meaning ascribed to that term in Section 5-3-2 of the
Code.
“Tenant” has the meaning ascribed to that term in Section 5-3-2 of the Code.
“Tenant Notice of COVID-19 Impact” means any digital, electronic or other
written communication, together with any supporting documents, from the tenant to the tenant’s
landlord that reasonably informs such landlord that the tenant is experiencing a COVID-19
Impact.
“Unpaid rent” means the amount of rent that the tenant is legally required to pay
to the landlord but does not pay due to a COVID-19 Impact experienced by the tenant during
the moratorium. A COVID-19 Impact shall not extend to any unpaid rent balance that existed
before the moratorium.
SECTION 2: A moratorium and the following conditions are hereby established in
the City of Evanston:
(a) A moratorium is hereby imposed on the issuance in the City of any notice
of termination of tenancy for failure to pay rent due to a COVID-19 Impact by any landlord to any
tenant who resides in a covered dwelling unit, except in conformity with this Resolution. Except
as otherwise provided in Subsection 3(g) of this Resolution, such moratorium shall remain in
effect until 60 days after the Executive Order or General Administrative Order or any federal
eviction moratorium, whichever extends furthest, expires.
Page 4 of 9
A5.Page 150 of 359
62-R-20
~4~
(b) Subject only to the exclusions set forth in Subsection 2(c) herein, this
Resolution applies to every rental agreement for a dwelling unit located within the City,
regardless of where the agreement is made, including dwelling units subject to rental
agreements operated under subsidy programs of agencies of the United States or the State of
Illinois, to the extent that this Resolution is not preempted and does not directly conflict with
statutory or regulatory provisions governing those programs (collectively “covered dwelling
units”). This Resolution shall be liberally construed and applied to promote its purpose and
policies.
(c) This Resolution shall not apply to and shall specifically exclude: (1) any
hotel or inn that has a contract with the City, County, State or Federal Government to provide
shelter and accommodations to persons who are in need of premises in order to abide by an
Executive Order, self-isolate, or recover from any exposure or potential exposure to COVID-19,
or who are otherwise experiencing a COVID-19 Impact. The City Council expressly finds that
residents of hotels and inns and the owners thereof do not have a landlord-tenant relationship,
and, as such, are not subject to this Resolution.
SECTION 3: Except as otherwise provided in subsection (g) of this Section 3,
and notwithstanding any other Code provision to the contrary, the following processes shall
apply during the moratorium to any notice of termination of tenancy for failure to pay rent:
(a) If, during the moratorium, all or any portion of a tenant’s rent is not paid
when such rent is due, the landlord may issue to the tenant a written notice of termination of
tenancy for failure to pay rent informing the tenant that the landlord intends to terminate the
tenant’s rental agreement if the outstanding rent is not paid within ten (10) days, or, in the case
of owner occupied dwelling units containing two (2) or fewer dwelling units, within forty-eight
(48) hours, after receipt of such notice of termination of tenancy. Such termination of tenancy
for failure to pay rent shall be accompanied by a written statement provided by the landlord to
Page 5 of 9
A5.Page 151 of 359
62-R-20
~5~
the tenant informing the tenant that such tenant has ten (10) days, or, in the case of owner
occupied dwelling units containing two (2) or fewer dwelling units, forty-eight (48) hours, to
provide the landlord with a Tenant Notice of COVID-19 Impact. The Community Development
Department shall post on its website an example of the form that such written statement may
take. Provided, however, that if, at any time prior to or during this ten (10) day or forty-eight (48)
hour period, the landlord receives from the tenant a Tenant Notice of COVID-19 Impact, the
landlord shall wait an additional seven (7) days (“negotiation period”) after expiration of the ten
(10) day or forty-eight (48) hour period in the notice of termination before filing either an eviction
action against the tenant or maintaining an action for rent and/or damages without terminating
the rental agreement.
(b) During the additional seven (7) day negotiation period specified in
Subsection 3(a), the landlord shall make reasonable attempts to contact, and engage in good
faith negotiations with, the tenant to reach a mutually satisfactory agreement for repayment of
the unpaid rent. In engaging in good faith negotiations, no landlord shall request from a tenant
information regarding retirement accounts, assets, or personal property. The terms and
conditions of any such agreement may include an offer by the landlord to: (1) accept a
repayment plan that amortizes each missing rent payment over not less than 60 days; (2)
submit the matter to mediation or to binding arbitration; (3) apply the tenant’s security deposit
and/or interest on the security deposit toward the unpaid rent to reduce the amount of the rent
owed; (4) provide the tenant with an opportunity to move out of the dwelling unit, in a
reasonable time that takes into account any delays caused by COVID-19 to either party or to the
rental market, in exchange for a complete or partial waiver of any unpaid back rent; or (5) enter
into a lawful agreement containing other mutually acceptable terms and conditions to otherwise
compensate the landlord for the unpaid rent. Any such agreement shall be written in plain
language and shall clearly describe its material terms, including, in the case of a repayment
plan, the applicable payment amounts, interest rates, and payment due dates. A landlord shall
Page 6 of 9
A5.Page 152 of 359
62-R-20
~6~
not reject an agreement for the repayment of unpaid rent because such repayment relies on a
third-party funding source, such as public rental assistance funds.
(c) If the seven (7) day negotiation period applies and the landlord files an
action in Circuit Court to evict the tenant for unpaid rent, with or without a claim for unpaid rent
and/or damages, and the landlord received from the tenant a timely Tenant Notice of COVID-19
Impact, such landlord must plead that the landlord made reasonable attempts to contact the
tenant and engage in good faith negotiations with the tenant to reach a mutually satisfactory
agreement pertaining to the unpaid rent. Proof of good faith negotiations by the landlord with
the tenant may include affidavits, written notices and communications, and other
contemporaneous documentation.
(d) The tenant may raise as an affirmative defense to an eviction action filed
by a landlord during the moratorium that: (1) the tenant did experience a COVID-19 Impact that
materially or substantially affected his or her ability to pay rent; (2) the tenant did file with the
landlord a timely Notice of COVID-19 Impact; and (3) the landlord failed to make reasonable
attempts to contact the tenant or to engage in good faith negotiations with the tenant to reach a
mutually satisfactory agreement pertaining to the unpaid rent in violation of subsections (a), (b)
and (c) of Section 3. Nothing in this subsection (d) shall be construed to limit any other
affirmative defense in law or in equity that the tenant is entitled to raise.
(e) No landlord shall require any tenant to execute a non-disclosure
agreement as part of any agreement resolving or otherwise pertaining to unpaid rent. Further,
no landlord shall require any tenant to execute an agreement waiving any other right related to
the condition or habitability of the premises.
(f) No repayment plan shall include an interest rate that is charged by the
landlord on unpaid rent that exceeds the rate on security deposits pursuant to Section 5-3-5-1 of
the Code. No repayment plan shall include any late fee, charge, cost or other penalty on any
Page 7 of 9
A5.Page 153 of 359
62-R-20
~7~
unpaid monthly rent in excess of $10.00 per month for the first $500.00 in unpaid monthly rent,
plus five percent (5%) per month for any amount in excess of $500.00 in unpaid monthly rent.
(g) If pursuant to Section 3(b)(3) of this Resolution, the landlord offers to
apply the tenant’s security deposit or any interest on such security deposit toward the unpaid
rent, and the tenant accepts that offer, as evidenced by a mutually satisfactory agreement to
such effect as required under Section 3(b) of this Resolution, such tenant shall be deemed by
operation of law to have waived any claims arising under Section 5-3-5-1 of the Code against
the landlord for such security deposit or interest on the security deposit, to the extent that the
landlord credited the security deposit and any accrued interest on the security deposit toward
payment of the unpaid rent. Such waiver of claims against the landlord shall apply during and
after the moratorium imposed upon this Resolution.
(h) If a landlord commenced an eviction action prior to the effective date of
this Resolution, the pleading requirements in Section 3(c) shall not apply, and the landlord may
defeat the affirmative defense provided for in Section 3(d) by demonstrating that, on or after the
effective date of this Resolution, the landlord met the requirements in Section 3(b) of this
Resolution.
SECTION FOUR: Construction of this Resolution shall be as follows:
(a) Nothing in this Resolution shall prevent any landlord during that
moratorium from offering or entering into a repayment plan with a tenant for unpaid rent that
contains terms and conditions more favorable to the tenant than those provided for in this
Resolution.
(b) Nothing in this Resolution shall prohibit any landlord during the
moratorium from issuing a notice of termination of tenancy for failure to pay rent to, or from
pursuing any other remedy in law or in equity against, any tenant who is in violation of their
rental agreement for failure to pay rent, under circumstances where the tenant: (1) has not
Page 8 of 9
A5.Page 154 of 359
62-R-20
~8~
provided the landlord with a Tenant Notice of COVID-19 Impact in accordance with Section 3(a)
of this Resolution; or (2) has not experienced a COVID-19 Impact.
(c) Nothing in this Resolution shall prohibit any landlord during the
moratorium from issuing a notice of termination of tenancy to a tenant in cases involving
material noncompliance with a rental agreement by the tenant, other than failure to pay rent due
to a COVID-19 impact.
(d) Except as otherwise provided for in this Resolution, nothing in this
Resolution shall relieve any tenant from the obligation to pay rent or from complying with the
terms of their rental agreement or any applicable repayment plan or other agreements or laws
pertaining to the tenancy.
SECTION FIVE: If any provision, clause, sentence, paragraph, section or part of
this Resolution, shall, for any reason, be adjudged by a court of competent jurisdiction to be
unconstitutional or invalid, said judgment shall not affect, impair or invalidate the remainder of
the Resolution.
SECTION SIX: This Resolution 62-R-20 will be in full force and effect from and
after the date of its passage and approval in the manner provided by law and shall be
retroactive to March 21, 2020.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2020
Approved as to form:
_______________________________
Kelley A. Gandurski, Corporation Counsel
Page 9 of 9
A5.Page 155 of 359
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Lawrence C. Hemingway, Director of Parks, Recreation, & Community
Services
CC: Karen Hawk, Assistant Director Parks, Recreation and Community
Services
Subject: Resolution 75-R-20 Contract with Hoffman House Catering for Senior
Meal Programs
Date: September 29, 2020
Recommended Action:
Staff recommends City Council adoption of Resolution 75 -R-20 authorizing the City Manager
to execute a new contract between the City of Evanston and Hoffman House Catering (1530
Hubbard Ave., Batavia, IL) to provide a senior meal congregate program at the Levy Senior
Center and Fleetwood-Jourdain Community Center for a period of October 1, 2020 through
September 30, 2021 in the not–to-exceed amount of $4.93 per lunch. Total meal program
contract value is projected at $40,121.00.
Funding Source:
Funding is provided by various line items in Levy Center (100.30.3055) and Fleetwood
Jourdain Center (100.30.3040) business units.
Council Action:
For Action
Summary:
This is a reimbursement meal program in which the total amount of reimbursement the City
will receive and expenses is solely dependent upon the number of lunches served and varies
depending on the levels of participation. The program will be reimbursed through a grant from
Age Options, the regional coordinator of federal funds dispersed for programs in the Older
Americans Act and donations received from attendees at the meal program. The City’s
estimated reimbursement is calculated using the highest daily participation level stated in our
application.
A6.Page 156 of 359
Age Options issued a bid to provide meals at all suburban Cook County sites in the program
in 2015. Meal providers were invited to respond to the bids and provide food costs; the type
of meals provided and background information on their company. The selection came after
extensive collaboration between Age Options and City staff that included reviewing caterer
proposals, hosting caterer visits at our sites, tasting food at the tasting receptions and
participating in multiple phone calls.
The selected caterer was Hoffman House and the price per meal is $4.54 per congregate
meal and $4.93 per deli bar meal. The deli bar is offered only on Tuesdays and Thursdays at
Levy Center. This renewal is from the 2015 bid process with Hoffman House as the selected
caterer.
Attachments:
75-R-20 Authorizing Contract with Hoffman House
Hoffman House FY21 contract
Page 2 of 19
A6.Page 157 of 359
9/14/2020
75-R-20
A RESOLUTION
Authorizing the City Manager to Execute an Agreement
With Hoffman House Catering for Senior Meal Food Programs at the
Levy Center and Fleetwood-Jourdain Community Center
WHEREAS, the City of Evanston has made it a priority to focus on
providing for a comfortable and high standard of living for seniors through activities
and events; and
WHEREAS, the Parks, Recreation and Community Services Department
strives to provide activities and opportunities to seniors; and
WHEREAS, AgeOptions, the regional coordinator of federal funds, will
reimburse the City through a grant for meals provided to seniors; and
WHEREAS, AgeOptions issued bids to provide meals at all suburban
Cook County sites, and the selected caterer Hoffman House Catering; and
WHEREAS, for the period of October 1, 2020 through September 30,
2021, Hoffman House Catering will provide lunch meals to seniors at the Levy Senior
Center and Fleetwood-Jourdain Community Center at a cost not-to-exceed $4.93 per
meal;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact and
incorporated herein by reference.
Page 3 of 19
A6.Page 158 of 359
75-R-20
~2~
SECTION 2: That the City Manager is hereby authorized to sign, and the
City Clerk herby authorized to attest, on behalf of the City of Evanston, the contract
attached hereto as Exhibit A, incorporated herein by reference.
SECTION 3: That this Resolution 75-R-20 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2020
Approved as to form:
_______________________________
Kelley A. Gandurski, Corporation
Counsel
Page 4 of 19
A6.Page 159 of 359
75-R-20
~3~
EXHIBIT A
Contract with Hoffman House Catering
Page 5 of 19
A6.Page 160 of 359
Page
1
AGREEMENT
THIS AGREEMENT (“Agreement”) is entered into by and between the City of Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue,
Evanston, Illinois 60201 (the “City”) and Smigo Management Group Inc., an Illinois Corporation, doing business as Hoffman House Catering with offices located at
1530 Hubbard Ave. Ste. D Batavia, Illinois 60510 (“Vendor”). The City and Vendor shall be collectively referred to herein as the “Parties.” This Agreement constitutes
the entire Agreement between the Parties concerning the subject matter of the Agreement, and supersedes all prior proposals, Agreements and understandings between
the Parties concerning the subject matter of the Agreement. This Agreement can be signed in multiple counterparts and signature may be electronic or digital upon
agreement of the Parties.
In consideration of the mutual covenants and agreements contained in this Agreement, and for other good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the Parties agree to the terms and conditions set forth herein and have caused this Agreement to be executed by their duly
authorized representatives and the Effective Date shall be the date that the City executes the Agreement (“Effective Date”).
VENDOR CITY OF EVANSTON
(Vendor Name) Hoffman House Catering Group Smigo Management Group Inc.
(Procuring Department Name) Parks, Recreation Community Services
Signature Official Signature
Printed Name Jim Smigo Printed Name Erika Storlie_
Title Manager / Owner Date Title City Manager Date
Address 1530 Hubbard Ave Ste D, Batavia, IL 60510 Designee Signature
Printed Name Lawrence Hemingway
Phone (630) 406-0330 Fax Title Director Parks, Recreation and Community Services
jwshhhcatering@sbcglobal.net Address 2100 Ridge, Evanston IL 60201
CITY USE ONLY NOT PART OF CONTRACTUAL PROVISIONS
PBC# Project Title
Contract # Procurement Method (IFB, RFP, Small, etc):
Ref. # Publication Date: Award Code:
Funding Source Obligation #
Approval:
Signature Printed Name Date
Phone E-mail
Subcontractor Utilization? Yes No Subcontractor Disclosure? Yes No
Page 6 of 19
A6.Page 161 of 359
Page 2
1. TERM AND TERMINATION
1.1 TERM OF THIS AGREEMENT: This Agreement has an initial term of October 1, 2020 through September 30, 2021. If a start date is not
identified, the term shall commence upon the last dated signature of the Parties.
Vendor shall not commence billable work in furtherance of the Agreement prior to final execution of the Agreement.
1.2 TERMINATION FOR CAUSE: The City may terminate this Agreement, in whole or in part, immediately upon notice to Vendor if: (a) the
City determines that the actions or inactions of Vendor, its agents, employees or subcontractors have caused, or reasonably c ould cause, jeopardy
to health, safety, or property, or (b) Vendor has notified the City that it is unable or unwilling to perform the Agreement.
If Vendor fails to perform to the City’s satisfaction any material requirement of this Agreement, is in violation of a material provision of this
Agreement, or the City determines that Vendor lacks the financial resources to perform the Agreement, the City shall provide written notice t o Vendor
to cure the problem identified within the period of time specified in the City’s written notice. If not cured by that date , the City may either: (a)
immediately terminate the Agreement without additional written notice or (b) enforce the terms and conditions of the Agreement.
For termination due to any of the causes contained in this Section, the City retains its rights to seek any available legal or equitable remedies and
damages.
This Agreement will become null and void upon evidence by a dietician/nutritionist, or local health department that Caterer’s operations are not
sanitary and/or that meal preparation is not done in a manner that assures adherence to generally accepted health, safety, and/or sanitary standards
associated with the preparation of meals.
1.3 TERMINATION FOR CONVENIENCE: The City may, for its convenience and with sixty (60) days prior written notice to Ven dor, terminate
this Agreement in whole or in part and without payment of any penalty or incurring any further obligation to Vendor. Vendor s hall be entitled to
compensation upon submission of invoices and proof of claim for supplies and services provided i n compliance with this Agreement up to and
including the date of termination.
2. DELIVERY OF PROGRAM MEALS:
Deliveries will be made to Levy Senior Center located at 300 Dodge Avenue, Evanston, IL, Monday – Friday at 10:00am, no earlier than one-half
(1/2) hour prior (9:30 am) and no later than one-half hour (1/2) after (10:30 am).
Deliveries will be made to Fleetwood-Jourdain Community Center located at 1655 Foster, Evanston, IL, Wednesdays at 10:00 am, no earlier
than one-half (1/2) hour prior (9:30 am) and no later than one-half hour (1/2) after (10:30am).
Hot food must be delivered hot (at or higher than 135 degrees Fahrenheit.) and cold food must be delivered cold (at or below 41 degrees
Fahrenheit) as required by the Illinois Department on Aging and AgeOptions. IDoA guidance during the COVID-19 pandemic prohibits
congregate meals. Until further notice,
The City reserves the right to increase or decrease the number of sites, times and days of deliveries upon ten (10) consecutive days’ notice to
the Vendor.
2.1 CONDITION OF THE FOOD DELIVERED BY VENDOR:
If the food or milk delivered is not to temperature, the Vendor agrees to redeliver prior to City serving time. If this delivery is not made, Vendor agrees
to two times the cost of the meals in question as a credit to the City’s bill.
Milk and/or other food delivered by the Vendor that is found to be spoiled, crushed, or otherwise not fit to be served, will not be passed for payment
unless promptly exchanged prior to serving meal by the Vendor (See Attachment A). If the Vendor does not react to the above mentioned
notification, milk and/or food supply will be disposed of without responsibility to the Agency. Milk carriers used to deliver cartons of milk should be
sufficient size and strength to hold the contents properly without crushing when handled in a normal manner. Milk and juice w ill be delivered in
eight (8) ounce serving cartons.
At least fifty (50) of meals and no more than twenty-five percent (25%) of meals shall be of a modified menu diet. All meals will be low sodium and
fat controlled. The modified (therapeutic) meals will be appropriate for diabetics.
2.2 OTHER CONDITIONS FOR VENDOR:
Provide disposables e.g.; napkins; straws; salt, pepper, sugar, substitutes; and other condiments as appropriate to the meal.
Page 7 of 19
A6.Page 162 of 359
Page 3
Must deliver hot foods at one hundred-forty (140) degrees Fahrenheit or higher and cold foods at or below forty-one (41) degrees Fahrenheit as
required by the Illinois Department on Aging and AgeOptions. All food delivery carriers must maintain the proper temperature for the required time
the food is in the carrier. Food delivered by the Vendor that is found to be spoiled, crushed, or otherwise not fit to be served will not be paid for by
the City of Evanston unless the Vendor promptly exchanges the food prior to serving time.
Make recipes available upon request to any authorized representative of the the City, AgeOptions, or the FederalGovernment.
Arrange with the Site Supervisor a schedule of special menus and shall specify additional costs.
Provide refrigeration or warming units contingent upon necessity.
Be in compliance with all local, state, and federal requirements governing food sanitation.
Invoice monthly meals delivered attaching signed delivery slips.
Provide in-service training and sanitation to Site Staff and Volunteers on as-needed basis.
Be in compliance with all local, state and federal requirements governing food sanitation.
Procure and post all licenses, etc. as required by law.
Vendor will utilize Nutrition Services Incentive Program funds (formerly known as USDA cash assistance), that are donated to the project, to purchase
only U.S. grown/produced food. Vendor will keep accurate inventory records and submit to the City by the first of each month.
Caterer shall submit at least four times during the contract year, within 15 days after beginning a menu cycle, a food cost a nalysis of the cost required
to prepare and deliver the meals according to menu specified in the contract.
A Caterer designate will be required to meet as needed with Nutrition Provider management staff.
Vendor will deliver the specified number of daily meals and supplies as ordered by the City of Evanston. The Vendor shall not require the City of
Evanston to order a minimum number of meals for any serving day. City of Evanston reserves the right to change the number of meals as late as the
day prior to the date of delivery. City of Evanston will not be held financially liable for order changes made within agreed timeframe.
Furnish needed food service training in sanitation, portion control, etc. to the Site Manager and volunteers.
Furnish reports as required to the City, AgeOptions officials, along with the Illinois Department on Aging, and the USDA Food Distribution Agency.
Officials have the right to inspect food production sites, recipes and purchase orders.
Retain records for Audit purposes at least three (3) years.
Comply with Title VI and Title VII of the Civil Rights Act of 1964, in regard to employment practices and persons served.
2.3 Vendor Records:
Upon delivery, Vendor’s representative shall present an order-receipt for food and/or supplies delivered to the City. Such receipts shall show the
following details:
1. Date of delivery
2. Name of Site receiving delivery
3. Address of Site receiving delivery
4. Quantity delivered, with congregate and home delivered listed separately
5. Signature of authorized person receiving delivery (which should be entered by the receiver at the Site upon delivery)
6. Time of delivery
7. Signature of driver
8. An itemized list of all supplies delivered
The signed order receipts will be submitted with the Vendor’s monthly billing to the City. Shortages or omissions will be not ed by the Site Staff on
the order receipts.
The Vendor shall submit invoices at least monthly to the City. The invoices shall indicate the total number of meals delivered and accepted during
Page 8 of 19
A6.Page 163 of 359
Page 4
the period being billed with a backup listing of the Sites, total meals and total days on which deliveries were made during t he billing period.
All invoices shall show a summary of service as follows:
a). The daily number of meals ordered and delivered, as well as the total number of meals and the total cost for the period. A
second copy of the invoice should be retained by the Vendor.
b). Total credits or debits due should be billed from the total bill.
c). If commodities are used, total credits or debits should be deducted from the total bill from each invoice.
The Vendor shall maintain the following records for the sponsor:
a) Production records, including quantities and amounts of food used in preparation of each meal and food component of menus;
b) Standardized recipes and yield from recipes;
c) Processed product nutritional analysis;
d) Dates of preparation of meals;
e) Number of meals and locations where meals were delivered;
f) Signed delivery slips;
g) Nutritional content of individual food items and meals as delivered; and
h) Food and bid specifications
2.4 REQUIRED MENU AND PLANNING APPROVAL PROCESS
Menus will be prepared on a cycle on one month and at least three cycle menus shall be used in one year. Menus will be prepa red by Vendor’s
dietitian. Menus should be low in fat and cholesterol. Sodium should be used in moderation. Menus must be approved by the AgeOptions Dietitian at
least four weeks in advance of service. Menu changes on approved menus must be submitted at least four weeks in advance, with the exception of
emergency situations, which shall not exceed 25 per year.
To comply with AgeOptions’ requirements, one additional carton of milk should be provided with each delivery for temperature purposes.
At Least Three Months Before Menu Cycle Starts – Vendor develops and writes cycle menus
At Least Two Months Before Menu Cycle Starts – Vendor meets with nutrition providers, individually or collectively, to review the cycle menu and
multi month/planned calendar/roll-out menus, including special menus, holidays and holiday celebration menus
At Least Six Weeks Before Menu Cycle Starts – Vendor completes multi month/ planned/rollout menus for review by nutrition providers
At Least Six to Four Weeks Before Menu Cycle Starts – Cycle menu submitted to AgeOptions for certification/approval by AgeOptions Dietitian
At Least Six to Four Weeks Before Menu Cycle Starts – Multi month/planned/rollout menus with holiday menus and special celebrations
submitted to AgeOptions for review by AgeOptions Dietitian
Within the Four Weeks Before Menu Cycle Starts – AgeOptions Dietitian evaluates menus and returns to caterer and nutrition provider with
comments, suggested revisions or approval
Within the Four Weeks Before Menu Cycle Starts – If revisions are required, caterer sends revised menus sent back to AgeOptions Dietitian for
certification and approval
First Day of Menu Cycle – Menus begin
Sample Timeline for Required Menu Planning and Approval Process for Vendor Contracts Starting in October
TASK DUE DATE RESPONSIBLE PERSON(S)
Develop and write cycle menus July 1 Vendor
Vendor meets with nutrition providers, individually or
collectively, to review the cycle menu and multi month/planned
calendar/roll-out menus. Include special menus, holidays and
holiday celebration menus.
By August 1 Vendor and Nutrition Providers
Complete multi month/ planned/rollout menus for review by
nutrition providers
By August 15 Vendor
Submit cycle menu for certification/approval by AgeOptions
Dietitian
August 15 - September
1
By September 1, at the
latest
Vendor
Page 9 of 19
A6.Page 164 of 359
Page 5
Submit multi month/planned/rollout menus with holiday menus
and special celebrations for review by AgeOptions Dietitian
August 15 - September
1
By September 1, at the
latest
Vendor
Menus evaluated and returned to caterer and nutrition provider
with comments, suggested revisions or approval
As soon as possible
after September 1
AgeOptions Dietitian
Revised menus sent back to AgeOptions Dietitian, if revisions
are required
Before October 1 Vendor
Menus begin October 1 Vendor and Nutrition Provider
2.5 MENU SPECIFICATIONS REQUIREMENTS:
(See Attachment A)
Each meal provided through the nutrition program must comply with the most recent Dietary Guidelines for Americans, published by the United
States Secretary of Health and Human Services and the Secretary of Agriculture; and provide each participant for the category including sixty-five
(65) to seventy-five (75) year old women a minimum of thirty-three (33) one-third percent (1/3 %) of the Dietary Reference Intakes (DRI) as
established by the Food and Nutrition Board of the Institute of Medicine of the National Academy of Sciences. Attachment A provides the current
Nutrition Standards for menus written under the terms of this agreement.
Each meal shall meet the following minimum requirements:
a. Meat or Meat Alternate -Three ounces (providing at least 19 g protein) of lean meat, poultry, fish or meat alternate should generally be
provided for the lunch or supper meal. Meat serving weight is the edible portion, not including skin, bone, or coating. Pro tein/lean meat
/meat alternate items containing textured vegetable protein and providing at least 19 g protein in a (3 oz) serving may be se rved. Except
to meet cultural and religious preferences and for emergency meals, serving dried beans, peas or lentils, peanut butter or peanuts, and
tofu for consecutive meals or on consecutive days should be avoided.
b. Vegetables - A serving of vegetable (including cooked dried beans, peas and lentils) is generally ½ cup cooked or raw vegetable; or ¾
cup 100% vegetable juice, or 1-cup raw leafy vegetable. For pre-packed 100% vegetable juices, a ½ cup juice pack may be counted as
a serving if a ¾ cup pre-packed serving is not available. Vegetables as a primary ingredient in soups, stews, casseroles or other
combination dishes should total ½ cup per serving. At least one serving from each of the five vegetable subgroups must be included in a
weekly menu. The five vegetable subgroups include dark green vegetables, orange vegetables, cooked dry beans and peas, starchy
vegetables, and “other” vegetables.
c. Fruits - A serving of a fruit is generally a medium apple, banana, orange, or pear; ½ cup chopped, cooked, or canned fruit; or ¾ cup
100% fruit juice. For pre-packed 100% fruit juices, a ½ cup juice pack may be counted as a serving if a ¾ cup
pre-packed serving is not available. Fresh, frozen, or canned fruit will preferably be packed in juice, without sugar or light syrup.
d. Grain, Bread or Bread Alternate - A serving of grain or bread is generally 1 slice (1 ounce), whole grain or enriched; ½ cup cooked whole
grain or enriched pasta or grain product; or 1 ounce of ready-to-eat cereal. Priority should be given to serving whole grains. A variety of
enriched and /or whole grain products, particularly those high in fiber, are recommended. Two serving’s whole grain products must be
served at least twice a week.
e. Milk or Milk Alternates - One cup skim, low fat, whole, buttermilk, low-fat chocolate milk, or lactose-free milk fortified with Vitamins A and
D should be used. Low fat or skim milk is recommended for the general population. Powdered dry milk or evaporated milk may n ot be
served.
2.6 MILESTONES AND DELIVERABLES: Vendor shall not perform services, provide supplies or incur expenses in amount exceeding the
amount shown in this Section, unless the City has authorized a higher amount in writing prior to Vendor performing the servic es, providing the
supplies, or incurring the expenses.
Not-to-exceed $ 40,121.00
2.7 VENDOR / STAFF SPECIFICATIONS:
The Vendor shall be required to submit quarterly inspection reports of the food preparation sites in which all meals for the program are prepared.
2.8 ASSIGNMENT AND SUBCONTRACTING:
2.8.1 This Agreement may not be assigned, transferred in whole or in part by Vendor without the prior written consent of the City.
2.8.2 For purposes of this section, subcontractors are those specifically hired to perform all or part of the work covered by the Agreement.
Will subcontractors be utilized? Yes XXXX No
Page 10 of 19
A6.Page 165 of 359
Page 6
2.8.3 Vendor shall describe below the names and addresses of all authorized subcontractors to be utilized by Vendor in the performa nce of this
Agreement, together with a description of the work to be performed by the subcontractor and the anticipated amount of money that each
subcontractor is expected to receive pursuant to this Agreement. Vendor shall provide a copy of any subcontracts within 20 da ys of execution of this
Agreement for approval by the City. Vendor shall be responsible for the accuracy and quality of any subcontractor’s performance.
Subcontractor Name Amount to be paid
Address Description of work
Subcontractor Name Amount to be paid
Address Description of work
2.8.4 Vendor shall obtain approval from the City prior to hiring any additional or substitute subcontractors during the term of this Agreement.
Vendor shall provide to the City a draft subcontractor agreement for review and approval prior to the execution of the subcon tract. Subcontractor
agreements shall provide that services to be performed under the subcontracting agreement shall not be sublet, sold, transferred, assigned or
otherwise disposed of to another entity or person without the City’s prior written consent.
2.8.5 All subcontracts must include the same certifications that Vendor must make as a condition of this Agreement.
2.9 WHERE SERVICES ARE TO BE PERFORMED: Unless otherwise specified in this section all services shall be performed in the United
States. If Vendor manufactures the supplies or performs the services purchased hereunder in another country in violation of this provision, such
action may be deemed by the City as a breach of the Agreement by Vendor. Vendor shall disclose the locations where the servi ces required shall
be performed and the known or anticipated value of the services to be performed at each location. If Vendor received additional considerat ion in the
evaluation based on work being performed in the United States, it shall be a breach of contract if Vendor shifts any su ch work outside the United
States.
Location where services will be performed
Value of services performed at this location
Location where services will be performed
Value of services performed at this location
2.10 SCHEDULE OF WORK:
Starting October 1st, 2020 through September 30 2021, Caterer will deliver up to seventy-five (75) meals, five (5) days out of the week for a total of
up to three hundred seventy five (375) meals per week at the Levy Senior Center and up to seventy-five (75) meals, one (1) day a week at the
Fleetwood-Jourdain Community Center.
Starting October 2020 throughout the remaining contract, Caterer will deliver up to 75 meals each Monday, Tuesday, Wednesday, Thursday and
Friday for Congregate dining at the Levy Senior Center and up to 75 meals on Wednesdays for Congregate dining at the Fleetwood-Jourdain
Community Center with the exception of nine (9) holidays, to the City of Evanston Nutrition Program at 300 Dodge Ave., Evanston, IL 60202 and
1655 Foster St, Evanston, IL 60201. Changes in actual count will be given a week prior to the date of service when practical. During the COVID-19
pandemic and in accordance with Illinois Department on Aging (IDoA) guidance, meals will be packaged for pick-up by diners until further notice.
Pick-up schedules may not be daily. Multiple individual meals may be packaged together, to accommodate the Nutrition Provider’s pi ck-up schedule.
The holidays are as follows:
Thanksgiving Day and Friday following (November 28 and 28, 2019)
Christmas Eve (December 24, 2019)
Christmas Day (December 25, 2019)
New Year’s Day (January 1, 2020)
Martin Luther King Day (January 20, 2020)
Memorial Day (May 25, 2020)
Independence Day (July 4, 2020)
Labor Day (September 7, 2020)
The Vendor assures the Agency of availability of personnel from the Vendor to staff the operations and provide supervisory staff in the preparation of
food. In the event of a vehicle breakdown or other contingencies, the vendor must be able to dispatch replacement trucks to assure delivery of
meals that may be stranded en route within one half (½) hour past regular serving time. Should the main preparation plant become inoperative,
alternate sources of supply must be available.
Page 11 of 19
A6.Page 166 of 359
Page 7
2.11 WARRANTIES FOR SUPPLIES AND SERVICES:
2.11.1 Vendor warrants that the supplies furnished under this Agreement will: (a) conform to the standards, specifications, drawing, samples or
descriptions furnished by the City or furnished by Vendor and agreed to by the City, including but not limited to all specifi cations attached as exhibits
hereto; (b) be merchantable, of good quality and workmanship, and free from defects for a period of twelve months or longer if so specified in writing,
and fit and sufficient for the intended use; (c) comply with all federal and City laws, regulations and ordinances pertaining to the manufacturing,
packing, labeling, sale and delivery of the supplies; (d) be of good title and be free and clear of all liens and encumbrances and; (e) not infringe any
patent, copyright or other intellectual property rights of any third party. Vendor agrees to reimburse the City for any losse s, costs, damages or
expenses, including without limitations, reasonable attorney’s fees and expenses, arising from failure of the supplies to meet such warranties.
2.11.2 Vendor shall insure that all manufacturers’ warranties are transferred to the City and shall provide a copy of the warranty. These
warranties shall be in addition to all other warranties, express, implied or statutory, and shall survive the City’s payment, acceptance, inspection or
failure to inspect the supplies.
2.11.3 Vendor warrants that all services will be performed to meet the requirements of the Agreement in an efficient and effective manner by
trained and competent personnel. Vendor shall monitor performances of each individual and shall reassign immediately any individual who is not
performing in accordance with the Agreement, who is disruptive or not respectful of others in the workplace, or who in any way violates the
Agreement or City policies.
2.12 REPORTING, STATUS AND MONITORING SPECIFICATIONS:
2.12.1 Vendor shall immediately notify the City of any event that may have a material impact on Vendor’s ability to perform the Agreement.
2.13 Availability of Funds
The total number of meals provided by the Vendor shall not exceed the total number of meals set forth in the City’s budget, s ubject to adjustments
determined by the City and AgeOptions.
AgeOptions and the City have the option to cancel the contract contingent upon funding from the federal and state governments for the program.
AgeOptions must receive sufficient funds from the Illinois Department on Aging to meet the total obl igations for the period October 1, 2020 to
September 30, 2021. In addition, there must not be any administrative, legislative order, judicial order, rule or law which r equires a change in this or
related decision made by AgeOptions.
The City shall have the option to cancel this contract if the Federal government withdraws funds to support the Congregate Meal Program by giving
the Vendor forty-eight hour written notice. It is further understood that, in the event of cancellation of the contract, the City sh all be responsible for
meals that have already been assembled and delivered in accordance with this contract.
2.14 Emergencies
In the event of unforeseen emergency circumstances, the Vendor shall immediately notify the City by telephone of the followin g; (1) the
impossibility of on-time delivery; (2) the circumstance(s) precluding delivery; and (3) a statement of whether or not succeeding deliveries will
be affected. No payments will be made for deliveries made later than 40 (forty) minutes after specified meal time.
Emergency circumstances at the site precluding utilization of meals are the concern of the City. The City may cancel orders provided they give
the Vendor at least 48 hours’ notice.
Adjustments for emergency situations affecting the Vendor’s ability to deliver meals, or City’s ability to utilize meals, for periods longer than 24 hours
will be mutually worked out between the Vendor and the City.
3. PRICING
3.1 METHOD AND RATE OF COMPENSATION: The City will compensate Vendor for the initial term as follows:
Hourly
Monthly
Annually
Project
Item (show unit of measure and rate)
3.2 TYPE OF PRICING: Pricing under this Agreement is
Page 12 of 19
A6.Page 167 of 359
Page 8
Firm $4.54 per congregate meal and $4.93 per deli bar meal
Estimated
EXPENSES: Any expenses that Vendor may charge are shown in this section. The City will not
compensate Vendor for expenses related to travel, lodging or meal.
3.3 DISCOUNT: % discount for payment within days of receipt of invoice
3.4 TAX: Vendor shall not bill for any taxes unless accompanied by proof the City is subject to the tax. If necessary, Vendor may request the
applicable City’s Illinois tax exemption number and federal tax exemption information.
3.5 INVOICING: Vendor shall invoice at the completion of the Agreement unless invoicing is tied in this Agreement to milestones, deliverables,
or other invoicing requirements agreed to in this Agreement.
Send invoices via email to timcarter@cityofevanston.org and akellogg@cityofevanston.org
3.6 PAYMENT TERMS AND CONDITIONS:
3.7.1 By submitting an invoice, Vendor certifies that the supplies or services provided meet all requirements of the Agreement, and the amount
billed and expenses incurred are as allowed in the Agreement. Invoices for supplies purchased, services performed and expenses incurred through
December 31 of any year must be submitted to the City no later than January 31 of the next subsequent year.
3.7.2 Payments, including late payment charges, will be paid in accordance with all applicable laws and rules of the City of Evanston and the
State of Illinois. Remedies provided for therein shall be Vendor’s sole remedy for late payments by the City. Payment terms c ontained on Vendor’s
invoices shall have no force and effect.
3.7.3 The City will not pay for supplies provided or services rendered, including related expenses, incurred prior to the execution of this
Agreement by the Parties even if the effective date of the Agreement is prior to execution.
3.7.4 As a condition of receiving payment Vendor must (i) be in compliance with the Agreement, (ii) pay its employees prevailing wages when
required by law (Examples of prevailing wage categories include public works, printing, janitorial, window washing, building and grounds services,
site technician services, natural resource services, security guard and food services. Vendor is responsible for contacting the Illinois Dept. of Labor
217-782-6206; http://www.state.il.us/Department/idol/index.htm to ensure compliance with prevailing wage requirements), (iii) pay its suppliers and
subcontractors according to the terms of their respective contracts, and (iv) provide lien waivers to the City upon request.
3.7.5 The total number of meals provided by the Vendor shall not exceed the total number of meals set forth in the City’s budget, subject to
adjustments determined by the City and AgeOptions. AgeOptions and the City shall have the option to cancel the contract conti ngent upon funding
from the federal and state governments for the program. AgeOptions must receive sufficient funds from the Illinois Department on Aging to meet the
total obligations for the period October 1, 2020 to September 30, 2021. In addition, there must not be any administrative, le gislative order, judicial
order, rule or law which requires a change in this or related decision made by AgeOptions.
4. STANDARD BUSINESS TERMS AND CONDITIONS
4.1 AVAILABILITY OF APPROPRIATION: This Agreement is contingent upon and subject to the availability of funds. The City, at its sole
option, may terminate or suspend this Agreement, in whole or in part, without penalty or further payment being required, if a reduction in funding is
necessary or advisable based upon actual or projected budgetary considerations. Vendor will be notified in writing of the failure of appropriation or of
a reduction or decrease.
4.2 AUDIT/RETENTION OF RECORDS: Vendor and its subcontractors shall maintain books and records relating to the performance of the
Agreement or subcontract and necessary to support amounts charged to the City under the Agreement or subcontract. Books and records, including
information stored in databases or other computer systems, shall be maintained by Vendor for a period of three years from the later of the date of
final payment under the Agreement or completion of the Agreement, and by the subcontractor for a period of three years from th e later of final
payment under the term or completion of the subcontract. If federal funds are used to pay contract costs, Vendor a nd its subcontractors must retain
its records for five years. Books and records required to be maintained under this section shall be available for review or a udit by representatives of
the City upon reasonable notice and during normal business hours. Vendor and its subcontractors shall cooperate fully with any such audit and with any
investigation conducted by any of these entities. Failure to maintain books and records required by this section shall establish a presumption in favor of
the City for the recovery of any funds paid by the City under the Agreement for which adequate books and records are not available to support the
purported disbursement. Vendor or subcontractors shall not impose a charge upon the City for audit or examination of Vendor’s books and records.
4.3 TIME IS OF THE ESSENCE: Time is of the essence with respect to Vendor’s performance of this Agreement. Vendor shall continue to
perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City.
Page 13 of 19
A6.Page 168 of 359
Page 9
4.4 NO WAIVER OF RIGHTS: Except as specifically waived in writing, failure by a Party to exercise or enforce a right does not wai ve that
Party’s right to exercise or enforce that or other rights in the future.
4.5 FORCE MAJEURE: Failure by either Party to perform its duties and obligations will be excused by unforeseeable circumstances beyond its
reasonable control and not due to its negligence including acts of nature, acts of terrorism, riots, labor disputes, fire, flood, explosion, and governmental
prohibition. The non-declaring Party may cancel the Agreement without penalty if performance does not resume within 30 days of the declaration.
4.6 CONFIDENTIAL INFORMATION: Each Party, including its agents and subcontractors, to this Agreement may have or gain access to
confidential data or information owned or maintained by the other Party in the course of carrying out its responsibilities un der this Agreement.
Vendor shall presume all information received from the City or to which it gains access pursuant to this Agreement is confidential. Vendor
information, unless clearly marked as confidential and exempt from disclosure under the Illinois Freedom of Information Act (“FOIA”) shall be
considered public. No confidential data collected, maintained, or used in the course of performance of the Agreement shall be disseminated except
as authorized by law and with the written consent of the disclosing Party, either during the period of the Agreement or there after. The receiving Party
must return any and all data collected, maintained, created or used in the course of the performance of the Agreement, in wha tever form it is
maintained, promptly at the end of the Agreement, or earlier at the request of the disclosing Party, or notify the disclosing Party in writing of its
destruction. The foregoing obligations shall not apply to confidential data or information lawfully in the receiving Party’s possession prior to its
acquisition from the disclosing Party; received in good faith from a third-party not subject to any confidentiality obligation to the disclosing Party; now
is or later becomes publicly known through no breach of confidentiality obligation by the receiving Party; or is independentl y developed by the
receiving Party without the use or benefit of the disclosing Party’s confidential information. Upon notification by the City that it has rece ived a
Freedom of Information Act request that calls for records within the Vendor’s control, the Vendor shall promptly provide all requested records to the
City so that the City may comply with the request within the timeframe required by FOIA.
4.7 USE AND OWNERSHIP: All work performed or supplies created by Vendor under this Agreement, whether written documents or data,
goods or deliverables of any kind, shall be deemed work-for-hire under copyright law and all intellectual property and other laws, and the City is
granted sole and exclusive ownership to all such work, unless otherwise agreed in writing. Vendor hereby assigns to the City all right, title, and
interest in and to such work including any related intellectual property rights, and/or waives any and all claims that Vendor may have to such work
including any so-called "moral rights" in connection with the work. Vendor acknowledges the City may use the work product for any purpose.
Confidential data or information contained in such work shall be subject to confidentiality provisions of this Agreement.
4.8 INDEMNIFICATION AND LIABILITY: Vendor shall defend, indemnify and hold harmless the City and its officers, elected and appointed
officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, action s, or proceedings of any
kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any
negligent or willful act or omission on the part of Vendor or Vendor’s subcontractors, employees, agents or subcontractors du ring the performance of
this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This p rovision
shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as pro hibiting the City, or its
officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits
brought against them. Vendor shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing
herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois
Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq.
At the City Corporation Counsel’s option, Vendor must defend all suits brought upon all such Losses and must pay all costs an d expenses
incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Vendor of any of
its obligations under this Agreement. Any settlement of any claim or suit related to this Project by Vendor must be made only with the prior written
consent of the City Corporation Counsel, if the settlement requires any action on the part of the City.
To the extent permissible by law, Vendor waives any limits to the amount of its obligations to indemnify, defend, or contribu te to any sums
due under any Losses, including any claim by any employee of Vendor that may be subject to the Illinois Workers Compensation Act, 820 ILCS
305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991).
The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, t he Illinois Pension Code
or any other statute. Vendor shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from
or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its subcontractors’ work. Acceptance of the work by the
City will not relieve Vendor of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss
or damage resulting therefrom. All provisions of this Section 4.8 shall survive completion, expiration, or termination of thi s Agreement.
4.9 INSURANCE: Vendor shall, at its own expense, secure and maintain in effect throughout the duration of this contract, insuranc e against
claims for injuries to persons or damages to property which may arise from or in connection with the performance of t he services and work
hereunder by Vendor, its agents, representatives, employees or subcontractors. Vendor acknowledges and agrees that if it fail s to comply with all
requirements of this Section 4.9, the City may void this Agreement. Vendor must give to the City Certificates of Insurance identifying the City to be an
additional insured for the services required pursuant to the Agreement before City staff recommends award of the contract to City Council. Any
limitations or modifications on the Certificate of Insurance issued to the City in compliance with this Section that conflict with the provisions of this
Section 4.9 shall have no force and effect.
Page 14 of 19
A6.Page 169 of 359
Page
10
If requested, Vendor shall give the City a certified copy (ies) of the insurance policy (ie s) evidencing the amounts set forth in this Section. The policies
must be delivered to the City within two (2) weeks of the request. All insurance policies shall be written with insurance com panies licensed or
authorized to do business in the State of Illinois and having a rating of not less than A-VII according to the A.M. Best Company. Should any of the
insurance policies be canceled before the expiration date, the issuing company will mail thirty (30) days written notice to t he City. Vendor shall require
and verify that all subcontractors maintain insurance meeting all of the requirements stated herein.
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall
reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Vendor
shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations , claim administration and
defense expenses. Vendor shall carry and maintain at its own cost with such companies as are reasonably acceptable to City al l necessary liability
insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed
to by Vendor, and insuring Vendor against claims which may arise out of or result from vendor’s performance or failure to per form hereunder:
a) Worker’s compensation in statutory limits and employer’s liability insurance in the amount of at least five hundred thousand
dollars ($500,000);
b) Comprehensive general liability coverage which designates the City as an additional insured for not less than two million dol lars
($2,000,000) combined single limit for bodily injury, death and property damage, per occurrence;
c) Comprehensive automobile liability insurance covering owned, non-owned, and leased vehicles for not less than two million
dollars ($2,000,000) combined single limit for bodily injury, death, or property damage, per occurrence; and
d) Errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amou nt
of at least one million dollars ($1,000,000).
Vendor’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced
without thirty (30) days prior written notice (hand delivered or registered mail) to the City. Vendor shall promptly forward new certificate(s) of
insurance evidencing the coverage(s) required herein upon annual renewal of the subject policies.
Vendor understands that the acceptance of Certificates of Insurance, policies, and any other documents by the City in no way releases
Vendor and its subcontractors from the requirements set forth herein.
Vendor expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial g eneral liability
insurance policy as respects the City. In the event Vendor fails to purchase or procure insurance as required above, the parties expressly agree that
Vendor shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy,
or reimbursement, at law or in equity, against Vendor.
4.10 INDEPENDENT CONTRACTOR: Vendor shall act as an independent contractor and not an agent or employee of, or joint venture with the
City. All payments by the City shall be made on that basis.
4.11 SOLICITATION AND EMPLOYMENT: Vendor shall not employ any person employed by the City during the term of this Agreement to
perform any work under this Agreement. Vendor shall give notice immediately to the City if Vendor solicits or intends to solicit City employees to perform
any work under this Agreement.
4.12 COMPLIANCE WITH THE LAW: Vendor, its employees, agents, and subcontractors shall comply with all applicable federal, state, a nd
local laws, rules, ordinances, regulations, orders, federal circulars and all license and permit requirements in the performa nce of this Agreement.
Vendor shall be in compliance with applicable tax requirements and shall be current in payment of such taxes. Vendor shall obtain at its own expense, all
licenses and permissions necessary for the performance of this Agreement.
4.13 BACKGROUND CHECK: Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its expense,
criminal and driver history background checks of Vendor’s and subcontractors officers, employees or agents. Vendor or subcontractor shall reassign
immediately any such individual who, in the opinion of the City, does not pass the background check.
4.14 APPLICABLE LAW: This Agreement shall be construed in accordance with and is subject to the laws and rules of the City of Evanston and the
State of Illinois. The Department of Human Rights’ Equal Opportunity requirements (44 Ill. Adm. Code 750) are incorporated by reference. The City shall not
enter into binding arbitration to resolve any contract dispute. The City does not waive tort immunit y by entering into this Agreement. In
compliance with the Illinois and federal Constitutions, the Illinois Human Rights Act, the U. S. Civil Rights Act, and Section 504 of the federal Rehabilitation
Act and other applicable laws and rules, the City does not unlawfully discriminate in employment, contracts, or any other activity.
4.15 ANTI-TRUST ASSIGNMENT: If Vendor does not pursue any claim or cause of action it has arising under antitrust laws relating to the
subject matter of the Agreement, then upon request of the City’s Corporation Counsel, Vendor shall assign to the City rights, title and interest in and to
the claim or cause of action.
4.16 CONTRACTUAL AUTHORITY: The Department that signs for the City shall be the only City entity responsible for perform ance and
payment under the Agreement. When the City’s authorized designee signs in addition to an Department, they do so as approving officer and shall
have no liability to Vendor.
Page 15 of 19
A6.Page 170 of 359
Page
11
4.17 NOTICES: Notices and other communications provided for herein shall be given in writing by registered or certified mail, return receipt
requested, by receipted hand delivery, by courier (UPS, Federal Express or other similar and reliable carrier), by e -mail, or by fax showing the date
and time of successful receipt. Notices shall be sent to the individuals who signed the Agreement using the contact information following the
signatures. Each such notice shall be deemed to have been provided at the time it is actually received. By giving notice, ei ther Party may change
the contact information.
4.18 MODIFICATIONS AND SURVIVAL: Amendments, modifications and waivers must be in writing and signed by authorized representatives of
the Parties. Any provision of this Agreement officially declared void, unenforceable, or against public policy, shall be ignored and the remaining provisions
shall be interpreted, as far as possible, to give effect to the Parties’ intent. All provisions that by their nature would be expected to survive, shall survive
termination. In the event of a conflict between the City’s and Vendor’s terms, conditions and attachments, the City’s terms, conditions and attachments
shall prevail.
4.19 PERFORMANCE RECORD / SUSPENSION: Upon request of the City, Vendor shall meet to discuss performance or provide contract
performance updates to help ensure proper performance of the Agreement. The City may consider Vendor’s performance under this A greement and
compliance with law and rule to determine whether to continue the Agreement, suspend Vendor from doing future business with the City for a
specified period of time, or to determine whether Vendor can be considered responsible on specific future contract opportunities.
4.20 FREEDOM OF INFORMATION ACT: This Agreement and all related public records maintained by, provided to or required to be provided
to the City are subject to the Illinois Freedom of Information Act notwithstanding any provision to the contrary that may be found in this Agreement.
4.21 SUCCESSORS AND ASSIGNS: The City and Vendor each bind themselves and their partn ers, successors, executors, administrators,
and assigns to the other party of the Agreement and to the partners, successors, executors, administrators, and assigns of su ch other party in
respect to all covenants of this Agreement. Neither the City nor Vendor shall assign, sublet, or transfer its interest in this Agreement without the
written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of any public body,
which may be a party hereto, nor shall it be construed as giving any right or benefits hereunder to anyone other than the City and Vendor.
4.22 NON-WAIVER OF RIGHTS: No failure of either party to exercise any power given to it hereunder or to insist upon strict compliance by the
other party with its obligations hereunder, and no custom or practice of the parties at variance with the terms hereof, nor a ny payment under this
Agreement shall constitute a waiver of either party’s right to demand exact compliance with the terms hereof.
4.23 SEVERABILITY: Except as otherwise provided herein, the invalidity or unenforceability of any particular provision, or part th ereof, of this
Agreement shall not affect the other provisions, and this Agreement shall continue in all respects as if such inva lid or unenforceable provision had
not been contained herein.
4.24 COUNTERPARTS: For convenience, this Agreement may be executed in any number of counterparts, each of which shall be deemed to
be an original.
4.25 SAVINGS CLAUSE: If any provision of this Agreement, or the application of such provision, shall be rendered or declared invalid by a
court of competent jurisdiction, or by reason of its requiring any steps, actions, or results, the remaining parts or portion s of this Agreement shall
remain in full force and effect.
5. STANDARD CERTIFICATIONS
Vendor acknowledges and agrees that compliance with this section and each subsection for the term of the Agreement and any re newals is a
material requirement and condition of this Agreement. By executing this Agreement, Vendor certifies compliance with this section and each
subsection and is under a continuing obligation to remain in compliance and report any non-compliance.
This section, and each subsection, applies to subcontractors used on this Agreement. V endor shall include these Standard Certifications in any
subcontract used in the performance of the Agreement.
If this Agreement extends over multiple fiscal years including the initial term and all renewals, Vendor and its subcontracto rs shall confirm
compliance with this section in the manner and format determined by the City by the date specified by the City and in no event later than January 1
of each year that this Agreement remains in effect.
If the Parties determine that any certification in this section is not applicable to this Agreement, it may be stricken without affecting the remaining
subsections.
Page 16 of 19
A6.Page 171 of 359
Page 10
5.1 As part of each certification, Vendor acknowledges and agrees that should Vendor or its subcontractors provide false informat ion, or fail to
be or remain in compliance with the Standard Certification requirements, one or more of the following sanctions will apply:
the Agreement may be void by operation of law,
the City may void the Agreement, and
Vendor and it subcontractors may be subject to one or more of the following: suspension, debarment, denial of payment, civil fine, or
criminal penalty.
Identifying a sanction or failing to identify a sanction in relation to any of the specific certifications does not waive imp osition of other sanctions or
preclude application of sanctions not specifically identified.
5.2 Vendor certifies it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation
Act, the Americans with Disabilities Act (42 U.S.C. § 12101 et seq.) and applicable rules in performance under this Agreement.
5.3 Vendor certifies it is a properly formed and existing legal entity (30 ILCS 500/1.15.80, 20 -43); and as applicable has obtained an assumed
name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois S ecretary of
State.
5.4 Vendor certifies it has not been convicted of bribing or attempting to bribe an officer or employee of the City or any other City, nor has Vendor made
an admission of guilt of such conduct that is a matter of record (30 ILCS 500/50-5).
5.5 If Vendor, or any officer, director, partner, or other managerial agent of Vendor, has been convicted of a felony under the Sarbanes-Oxley Act
of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Vendor certifies at least five years have passed since the date of the
conviction. Vendor further certifies that it is not barred from being awarded a contract and acknowledges that the City shall declare the Agreement void if
this certification is false (30 ILCS 500/50-10.5).
5.6 Vendor certifies that it and its affiliates are not delinquent in the payment of any debt to the City.
5.7 In accordance with the Steel Products Procurement Act, Vendor certifies steel products used or supplied in the performance of a contract
for public works shall be manufactured or produced in the United States, unless the head of the procuring Department grants a n exception (30 ILCS
565).
5.8 Vendor certifies it has not been convicted of bid rigging or bid rotating or any similar offense (720 ILCS 5/33 E-3, E-4).
5.9 Vendor certifies it complies with the Section 1-12-5 of the City of Evanston Code and the Illinois Department of Human Rights Act and
rules applicable to public contracts, including equal employment opportunity, refraining from unlawful discrimination, and having written sexual
harassment policies (775 ILCS 5/2-105).
5.10 Vendor certifies that it shall employ only persons duly licensed by the State of Illinois to perform professional services under this
Agreement for which applicable Illinois law requires a license, subject to prior approval of the City.
5.11 Vendor certifies that if more favorable terms are granted by Vendor to any similar governmental entity in any state in a contemporaneous
agreement let under the same or similar financial terms and circumstances for comparable goods or services, the more favorabl e terms will be
applicable under this Agreement.
6.0 DISCLOSURES AND CONFLICTS OF INTEREST
Section 1: Conflict of Interest Prohibited
Vendor shall not have any public or private interest and shall not acquire directly or indirectly any such interest which con flicts in any manner with its
performance under this Agreement.
Section 2: Debarment/Legal Proceeding Disclosure (All Vendors must complete this section).
Vendor must identify any of the following that occurred for it or any if its officers or directors within the previous 10 yea rs:
Debarment from contracting with any governmental entity Yes No
Professional licensure discipline Yes No
Bankruptcies Yes No
Adverse civil judgments and administrative findings Yes No
Criminal felony convictions Yes No
x
x
x
Page 17 of 19
A6.Page 172 of 359
Page 11
If any of the above is checked yes, please identify with descriptive information the nature of the debarment and legal proceeding. The City reserves
the right to request more information, should the information need further clarification.
7. SUPPLEMENTAL PROVISIONS
7.1 City Supplemental Provisions
Definitions
Required Federal Clauses, Certifications and Assurances
ARRA Requirements (American Recovery and Reinvestment Act of 2009)
Public Works Requirements (construction and maintenance of a public work) (820 ILCS 130/4)
Prevailing Wage (820 ILCS 130/1 et seq.)
M/W/EBE Subcontracting Requirements
Other (describe)
7.2 Vendor Supplemental Provisions
Page 18 of 19
A6.Page 173 of 359
Page 12
TAXPAYER IDENTIFICATION NUMBER
I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal
Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, o r (c) the IRS has
notified me that I am no longer subject to backup withholding, and
3. I am a U.S. person (including a U.S. resident alien).
If you are an individual, enter your name and SSN as it appears on your Social Security Card.
If you are a sole proprietor, enter the owner’s name on the name line followed by the name of the business and
the owner’s SSN or EIN.
If you are a single-member LLC that is disregarded as an entity separate from its owner, enter the owner’s name
on the name line and the d/b/a on the business name line and enter the owner’s SSN or EIN.
If the LLC is a corporation or partnership, enter the entity’s business name and EIN and for corporations, attach
IRS acceptance letter (CP261 or CP277).
For all other entities, enter the name of the entity as used to apply for the entity’s EIN and the EIN.
Name:
Business Name:
Taxpayer Identification Number:
Social Security Number
or
Employer Identification Number
Legal Status (check one):
Individual Governmental
Sole Proprietor Nonresident alien
Partnership ECity or trust
Legal Services Corporation Pharmacy (Non-Corp.)
Tax-exempt Pharmacy/Funeral Home/Cemetery (Corp.)
Corporation providing or billing Limited Liability Company (select applicable tax classification)
medical and/or health care services D = disregarded entity
C = corporation
Corporation NOT providing or billing P = partnership
medical and/or health care services
Signature: Date:
Page 19 of 19
A6.Page 174 of 359
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Kelley Gandurski, Corporation Counsel
CC: Fire Chief Brian Scott
Subject: Resolution 76-R-20: Amendment to Collective Bargaining Agreement
with the International Association of Firefighters Local 742
Date: September 29, 2020
Recommended Action:
Staff recommends City Council approval of Resolution 76-R-20 to authorize the Interim City
Manager to execute an amendment and side letters to the current collective bargaining
agreement with the International Association of Firefighters (IAFF) Local 742 effective
January 1, 2019 through December 31, 2022.
City Council approval will ratify Exhibit N - “Side Letter of Agreement 2019 - 2022 Contract
Changes,” Appendix O-“Side Letter of Agreement Maintenance of Service Levels,” and
Appendix P—“Side Letter of Agreement Layoffs” Copies of each are attached.
Council Action:
For Action
Summary:
Due to the COVID -19 pandemic and the ensuing budgetary concerns for the City of
Evanston, the City and IAFF Local 742 have agreed to amend the collective bargaining
agreement (CBA). Below is a summary of terms which have been amended for this
agreement:
• In January 1, 2021 - 0% GWI (from original 2.25% GWI)
• In January 1, 2022 - 0% GWI (from original 2.25% GWI)
• GWI equity adjustment of 5% on 12/31/22
• Elimination of CBA Section 11.6, paragraph 2 - 24 hrs of straight time payment to
employees Post Employment Health Plan (PEHP).
• Modifications to CBA Section 13.19 Maintenance of Service Levels
• Two new side letters to the CBA:
o Appendix - O - No reduction in current operational deployment model for term of
agreement.
A7.Page 175 of 359
o Appendix - P- No lay offs during term of agreement.
Attachments:
76-R-20 IAFF Side Letters Amendment
Exhibit N, Appendix O and Appendix P
Page 2 of 11
A7.Page 176 of 359
9/21/2020
76-R-20
A RESOLUTION
Authorizing the City Manager to Execute the Side Letters of
Agreement to the 2019-2022 Collective Bargaining Agreement
Between the City of Evanston and
Evanston Firefighters Association IAFF Local 742
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The Collective Bargaining Agreement between the City of
Evanston (“City”) and Evanston Firefighters Association IAFF Local 742 (“IAFF”) was
executed by the Parties on or about April 8, 2019, and has effective dates from January
1, 2019 to December 31, 2022.
SECTION 2: Due to the COVID-19 pandemic and the ensuing budgetary
concerns for the City of Evanston, the City and IAFF have agreed to amend the
Collective Bargaining Agreement by adding Exhibit N—“Side Letter of Agreement 2019
- 2022 Contract Changes,” Appendix O—“Side Letter of Agreement Maintenance of
Service Levels,” and Appendix P—“Side Letter of Agreement Layoffs.” True and correct
copies of Exhibit N, Appendix O and Appendix P are attached hereto and incorporated
herewith.
Page 3 of 11
A7.Page 177 of 359
52-R-13
~ 2 ~
SECTION 3: The City Manager is hereby authorized and directed to
execute Exhibit N—“Side Letter of Agreement 2019 - 2022 Contract Changes,”
Appendix O-“Side Letter of Agreement Maintenance of Service Levels,” and Appendix
P—“Side Letter of Agreement Layoffs” on behalf of the City of Evanston.
SECTION 4: Exhibit N, Appendix O, and Appendix P hereby
amend the 2019-2022 Collective Bargaining Agreement and are incorporated
therein.
SECTION 5: This Resolution shall be in full force and effect from
and after its passage and approval in the manner provided by law.
______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Adopted: ________________, 2020 Approved as to Form:
______________________________
Kelley A. Gandurski
Page 4 of 11
A7.Page 178 of 359
EXHIBIT N
SIDE LETTER OF AGREEMENT
2019 - 2022 CONTRACT CHANGES
As an effort to ease the budget deficit faced by the City of Evanston due to the COVID-19
pandemic, the City of Evanston (“City”) and IAFF Local 742 (“Union”) have agreed to the
following language changes to the 2019 - 2022 contract:
Section 9.1. Salary Schedules.
Salary schedules effective January 1, 2019 through December 31, 2022 for the classifications
covered by this Agreement are as follows: an increase of 0% effective January 1, 2019; an
increase of 1% effective December 31, 2019; an increase of 1.5% effective January 1, 2020; an
increase of 2.25% effective January 1, 2021; and an increase of 2.25% effective January 1,
2022 and an increase of 5% effective December 31, 2022; and are set forth in Appendix B
attached hereto and made a part hereof.
[The salary schedules listed on pages 91-96 of the 2018-2022 contract are hereby removed in
their entirety and replaced by the salary schedules below.]
Section 11.6. Post-Employment Health Plan.
Effective January 1, 2022, and continuing, the City shall add twenty-four (24) hours to every
employee’s (TBD) bank on or before the first paycheck in January of each year. These 24
hours will be redirected to each employee’s PEHP account no later than the first paycheck in
February of each year.
Section 13.19. Maintenance of Service Levels.
c) The City Council has determined that this purpose is presently accomplished by
maintaining daily staffing levels in accordance with the budget appropriated and adopted
for fiscal years 2012-2013, which may be subject to change by City Council after
compliance with the dispute resolution procedures of this agreement.
d) Daily staffing levels of twenty-six (26) bargaining unit personnel ensure the safety of
employees and protection of the life and property of citizens because staffing levels are
sufficient to ensure that companies responding to emergency calls have the staffing
necessary to be effective and respond within the department’s average response time.
e) The parties acknowledge that the present daily staffing levels are not necessarily
absolute and may be subject to reconsideration due to circumstances currently
unforeseen. In the event the City believes changes in present staffing levels are
necessitated by changed circumstances, the City shall notify the Union of the reasons
for any changes and upon written request from the Union, within ten calendar days, a
Labor-Management meeting shall convene to discuss and negotiate in good faith as to
the City’s proposed changes. If the parties are unable to come to an agreement within
20 days, either party may invoke interest arbitration in accordance with § 14 of the Act,
except the mediation shall be waived. The single arbitrator shall be selected under the
procedures of the collective bargaining agreement except the parties shall select the
arbitrator from the first panel received within seven days of receipt of the panel, and final
offers shall be submitted by the parties to the arbitrator within seven days of the
arbitrator’s appointment. The hearing shall thereafter be conducted and concluded
within ten (10) days of the arbitrator’s appointment and a decision rendered (without the
filing of post-hearing briefs, pre-hearing briefs will be permitted) within seven (7) days
Page 5 of 11
A7.Page 179 of 359
thereafter. In the event the arbitrator selected is unwilling to meet these time frames, the
last arbitrator struck will be selected until an agreeable arbitrator is found.
f) The Union agrees that during these discussion and negotiations prior to impasse, it will
direct all correspondence and inquiries to the City’s appointed negotiating team. The
City agrees to share any concerns of the Union with the City Council in the event the
proposed changes require City Council’s approval.
g) This side letter of agreement regarding (d) above shall expire (sunset) at 11:59 p.m. on
the 31st day of December, 2022, and the parties shall revert immediately to the
provisions of the parties’ collective bargaining agreement. The parties agree that the
provisions within this side letter of agreement and the effects of its application shall be
considered non-precedential, shall not be considered to be the “status quo” in any future
negotiation, and shall not be used by either party for any purpose whatsoever in any
future interest arbitration involving the parties. Nothing herein shall constitute a waiver
of either party’s position as to whether or not minimum manning is a mandatory subject
to bargaining.
Approved:
CITY OF EVANSTON
____________________________
Approved:
IAFF-Local 742
____________________________
Page 6 of 11
A7.Page 180 of 359
Firefighter/Paramedic
Annual Salaries
Effective December 31, 2022
5% Increase
Pay
Grade
Grade
Step
Step
Rate
Annual
Salary
2% ed
pay
4% ed
pay 1% long.3% long.4% long.6% long.
F26 NH 24.126 $62,477.63 $1,249.55 $2,499.11 $63,102.41 $64,351.96 $64,976.74 $66,226.29
F26 NHP 26.135 $67,678.82 $1,353.58 $2,707.15 $68,355.61 $69,709.19 $70,385.98 $71,739.55
F26 A 27.343 $70,807.97 $1,416.16 $2,832.32 $71,516.05 $72,932.21 $73,640.29 $75,056.45
F26 AP 29.620 $76,702.67 $1,534.05 $3,068.11 $77,469.70 $79,003.75 $79,770.78 $81,304.83
F26 B 28.833 $74,665.26 $1,493.31 $2,986.61 $75,411.92 $76,905.22 $77,651.87 $79,145.18
F26 BP 31.109 $80,559.96 $1,611.20 $3,222.40 $81,365.56 $82,976.76 $83,782.36 $85,393.56
F26 C 31.685 $82,051.53 $1,641.03 $3,282.06 $82,872.04 $84,513.07 $85,333.59 $86,974.62
F26 CP 33.961 $87,946.22 $1,758.92 $3,517.85 $88,825.69 $90,584.61 $91,464.07 $93,223.00
F26 D 33.849 $87,655.74 $1,753.11 $3,506.23 $88,532.30 $90,285.42 $91,161.97 $92,915.09
F26 DP 36.125 $93,550.45 $1,871.01 $3,742.02 $94,485.96 $96,356.97 $97,292.47 $99,163.48
F26 E 34.706 $89,875.55 $1,797.51 $3,595.02 $90,774.31 $92,571.82 $93,470.57 $95,268.09
F26 EP 36.983 $95,770.25 $1,915.40 $3,830.81 $96,727.95 $98,643.35 $99,601.06 $101,516.46
F26 F 36.940 $95,660.81 $1,913.22 $3,826.43 $96,617.42 $98,530.64 $99,487.25 $101,400.46
F26 FP 39.217 $101,555.51 $2,031.11 $4,062.22 $102,571.06 $104,602.17 $105,617.73 $107,648.84
F26 G 37.952 $98,280.52 $1,965.61 $3,931.22 $99,263.33 $101,228.94 $102,211.74 $104,177.35
F26 GP 40.228 $104,175.23 $2,083.50 $4,167.01 $105,216.98 $107,300.48 $108,342.24 $110,425.74
Page 7 of 11
A7.Page 181 of 359
Captain
Annual Salaries
Effective December 31, 2022
5% Increase
Pay
Grade
Grade
Step
Step
Rate
Annual
Salary
2% ed
pay
4% ed
pay 1% long.3% long.4% long.6% long.
F31 A 34.146 $88,424.50 $1,768.49 $3,536.98 $89,308.75 $91,077.24 $91,961.48 $93,729.97
F31 AP 36.444 $94,375.94 $1,887.52 $3,775.04 $95,319.70 $97,207.22 $98,150.98 $100,038.50
F31 B 35.097 $90,886.14 $1,817.72 $3,635.45 $91,795.01 $93,612.73 $94,521.59 $96,339.31
F31 BP 37.395 $96,837.58 $1,936.75 $3,873.50 $97,805.96 $99,742.71 $100,711.09 $102,647.84
F31 C 38.657 $100,107.17 $2,002.14 $4,004.29 $101,108.24 $103,110.39 $104,111.46 $106,113.60
F31 CP 40.956 $106,058.61 $2,121.17 $4,242.34 $107,119.20 $109,240.37 $110,300.96 $112,422.13
F31 D 39.906 $103,340.27 $2,066.81 $4,133.61 $104,373.67 $106,440.48 $107,473.88 $109,540.69
F31 DP 42.204 $109,291.71 $2,185.83 $4,371.67 $110,384.63 $112,570.46 $113,663.38 $115,849.21
F31 E 41.140 $106,535.53 $2,130.71 $4,261.42 $107,600.89 $109,731.60 $110,796.96 $112,927.67
F31 EP 43.438 $112,486.97 $2,249.74 $4,499.48 $113,611.84 $115,861.58 $116,986.45 $119,236.19
F31 F 43.367 $112,303.23 $2,246.06 $4,492.13 $113,426.26 $115,672.33 $116,795.36 $119,041.42
F31 FP 45.665 $118,254.67 $2,365.09 $4,730.19 $119,437.21 $121,802.31 $122,984.85 $125,349.95
F31 G 44.559 $115,389.06 $2,307.78 $4,615.56 $116,542.95 $118,850.73 $120,004.62 $122,312.40
F31 GP 46.857 $121,340.50 $2,426.81 $4,853.62 $122,553.90 $124,980.71 $126,194.12 $128,620.93
Page 8 of 11
A7.Page 182 of 359
Shift Chief
Annual Salaries
Effective December 31, 2022
5% Increase
Pay
Grade
Grade
Step
Step
Rate
Annual
Salary
2% ed
pay
4% ed
pay 1% long.3% long.4% long.6% long.
F39 A 39.253 $101,650.09 $2,033.00 $4,066.00 $102,666.59 $104,699.59 $105,716.09 $107,749.09
F39 AP 41.551 $107,601.53 $2,152.03 $4,304.06 $108,677.54 $110,829.57 $111,905.59 $114,057.62
F39 B 40.317 $104,404.91 $2,088.10 $4,176.20 $105,448.96 $107,537.05 $108,581.10 $110,669.20
F39 BP 42.615 $110,356.35 $2,207.13 $4,414.25 $111,459.91 $113,667.04 $114,770.60 $116,977.73
F39 C 44.488 $115,205.31 $2,304.11 $4,608.21 $116,357.37 $118,661.47 $119,813.53 $122,117.63
F39 CP 46.786 $121,156.75 $2,423.14 $4,846.27 $122,368.32 $124,791.46 $126,003.02 $128,426.16
F39 D 45.878 $118,805.90 $2,376.12 $4,752.24 $119,993.96 $122,370.08 $123,558.14 $125,934.26
F39 DP 48.176 $124,757.34 $2,495.15 $4,990.29 $126,004.92 $128,500.06 $129,747.64 $132,242.78
F39 E 47.339 $122,590.24 $2,451.80 $4,903.61 $123,816.14 $126,267.94 $127,493.85 $129,945.65
F39 EP 49.638 $128,541.68 $2,570.83 $5,141.67 $129,827.09 $132,397.93 $133,683.34 $136,254.18
F39 F 49.879 $129,165.88 $2,583.32 $5,166.64 $130,457.54 $133,040.86 $134,332.51 $136,915.83
F39 FP 52.177 $135,117.32 $2,702.35 $5,404.69 $136,468.49 $139,170.84 $140,522.01 $143,224.36
F39 G 51.666 $133,794.63 $2,675.89 $5,351.79 $135,132.57 $137,808.46 $139,146.41 $141,822.30
F39 GP 53.964 $139,746.07 $2,794.92 $5,589.84 $141,143.53 $143,938.45 $145,335.91 $148,130.83
Page 9 of 11
A7.Page 183 of 359
APPENDIX O
SIDE LETTER OF AGREEMENT
MAINTENANCE OF SERVICE LEVELS
The City shall maintain the daily staffing levels of 26 bargaining unit personnel designated in
Section 13.19(d). The 26 bargaining unit personnel shall be utilized for five (5) engine
companies of three (3) personnel each, two (2) truck companies of three (3) personnel each,
two (2) ambulance companies of two personnel each, and one (1) Shift Chief in a command
vehicle.
This side letter of agreement detailing the utilization of the 26 bargaining unit personnel shall
expire (sunset) at 11:59 p.m. on the 31st day of December, 2022, and the parties shall revert
immediately to the provisions of the parties’ collective bargaining agreement, including Section
13.19(d). The parties agree that the provisions within this side letter of agreement detailing the
utilization of the 26 bargaining unit personnel and the effects of its application shall be
considered non-precedential, shall not be considered to be the “status quo” in any future
negotiation, and shall not be used by either party for any purpose whatsoever in any future
interest arbitration involving the parties. Consistent with 5 ILCS 315/14(i), nothing herein shall
constitute a waiver of either party’s position as to whether or not equipment type or level is a
permissive subject of bargaining.
Approved:
CITY OF EVANSTON
____________________________
Approved:
IAFF-Local 742
____________________________
Page 10 of 11
A7.Page 184 of 359
APPENDIX P
SIDE LETTER OF AGREEMENT
LAYOFFS
On August 28, 2020, the City gave notices of layoff to FF/PMs Thomas Moon, Sean Seno, and
Maxwell Quinnett to be effective September 18, 2020. These layoffs have been rescinded.
The City agrees not to layoff any IAFF members for the duration of the 2018-2022 contract.
Approved:
CITY OF EVANSTON
____________________________
Approved:
IAFF-Local 742
____________________________
Page 11 of 11
A7.Page 185 of 359
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Lawrence C. Hemingway, Director of Parks, Recreation, & Community
Services
CC: Kelley Gandurski
Subject: Resolution 77-R-20, Designating Harbert Park as Harbert Payne Park
Date: September 29, 2020
Recommended Action:
Staff recommend adoption of Resolution 77 -R-20, designating Harbert Park as Harbert
Payne Park
Funding Source:
Funding for new signage comes from the Capital Improvement Fund (Account
415.40.4120.65515.519001).
Council Action:
For Action
Summary:
In January of 2019, the City of Evanston was notified that it was awarded a $320,000 grant
from the Illinois Department of Natural resources for the renovation of Harbert Park.
Alderman Braithwaite along with staff conducted a public meeting in March to di scuss the
grant award and what type of improvements would the community like to see with the park
renovation. As part of the meeting, the idea of renaming the park after one of Evanston's
community leaders was also discussed. There was favorable feedback f or renaming the park,
as well as, ensuring the legacy of the current honoree who the park is currently named after.
The park is currently named after Elizabeth Harbert. When Harbert came to Evanston in
1874, she helped found the Evanston Political Equality League and later served as president
of the Illinois Woman’s Suffrage Association. In the national movement, she was a close
associate of both Elizabeth Cady Stanton and Susan B. Anthony, and a firm supporter of their
approach which was to emphasize women’s equal rights and status with men. In 1889,
Harbert founded and served as the first president of one of Evanston’s oldest organizations:
The Woman’s Club of Evanston. Though the Woman’s Club never explicitly endorsed
A8.Page 186 of 359
women’s suffrage, women could discuss various issues and form friendships with other
women in the community. The Woman's Club of Evanston exists to this day.
Betty J. Payne was a long-time Evanston resident, neighborhood activist and organizer of the
Canal Park Neighbors. She served as the Evanston Township Treasurer for two consecutive
terms. Betty’s love for animals inspired her to become a generous supporter of the Humane
Society and philanthropist to many notable causes including creating and funding the Stanton
Payne Westinghouse Vocational High School Scholarship Program. This program granted
college scholarships to many deserving Westinghouse graduates, affording them the
opportunity to further their education. Payne exhibited a tremendous sense of civic pride that
inspired her to uplift and educate the youth, elderly and community as a whole in participating
civically within local government.
The final decision from the community is to honor both of these tremendous women by
renaming the park as "Harbert Payne Park".
Attachments:
77-R-20 Designating Harbert Park as Harbert Payne Park
Page 2 of 5
A8.Page 187 of 359
9/21/2020
77-R-20
A RESOLUTION
Designating Harbert Park as “Harbert Payne Park”
WHEREAS, Harbert Park’s name currently honors the late Elizabeth
Boynton Harbert, an author and woman’s suffrage advocate, founder of the Women’s
Club of Evanston; and
WHEREAS, Harbert Park lies along the Northshore Channel on the west ,
Dempster Street on the north, Main Street on the South and McDaniel Avenue on the
east; and
WHEREAS, to the east of Harbert Park, is the western-most community of
the City of Evanston where a majority of the population is African-American; and
WHEREAS, Betty J. Payne lived in this community for more than forty (40)
years where she organized and led a neighborhood group named Canal Park
Neighbors for thirty-four (34) years , and
WHEREAS, During that time, Betty held regular meetings for the
neighbors to address their needs for services, such as street paving, policing, park
renovation and upkeep, and alley paving; and
WHEREAS, Betty J. Payne also mobilized a neighborhood watch program
entitled “noise neighbors” adorned with t-shirts and banners leading them in marches in
the Evanston 4th of July Parade and in the Canal Park neighborhood to heighten the
vigilance of the community against crime and disruptive activities; and
WHEREAS Betty J. Payne engaged disruptive youth in the community
directly by leading a contingency of neighbors to visit them at home and helping them
Page 3 of 5
A8.Page 188 of 359
77-R-20
~2~
find constructive paths to their development away from alcohol, drugs and other criminal
activities; and
WHEREAS As a result of Betty’s leadership, Betty created a safe, stable
and innovative area for residents ; and
WHEREAS, Betty J. Payne continued her dedication to the City of
Evanston by serving as the Evanston Township’s Treasurer for two consecutive terms ;
and
WHEREAS, Betty’s love for animals inspired her to become a generous
supporter of the Humane Society and philanthropist to many notable causes including
creating and funding the Stanton Payne Westinghouse Vocational High School
Scholarship Program. This program granted college scholarships to many deserving
Westinghouse graduates, affording them the opportunity to further their education; and
WHEREAS, Betty J. Payne was motivated by a sense of civic pride and a
desire to empower her community,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: On behalf of the entire citizenry of the City of Evanston, the
City Council hereby expresses appreciation for Betty J. Payne by designating Harbert
Park as “Harbert Payne Park.”
SECTION 3: This Resolution 77-R-20 will be in full force and effect from
and after the date of its passage and approval in the manner provided by law.
Page 4 of 5
A8.Page 189 of 359
77-R-20
~2~
_______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2020
Approved as to form:
_______________________________
Kelley A. Gandurski, Corporation Counsel
Page 5 of 5
A8.Page 190 of 359
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Christopher Venatta, Senior Project Manager
CC: David Stoneback, Public Works Agency Director; Lara Biggs, City
Engineer
Subject: Resolution 78-R-20, Authorizing the City Manager to Sign a Local
Assurance Document and Submit an Application for Grant Funds from
the Illinois Transportation Enhancement Program for the Main Street
Improvements Project
Date: September 29, 2020
Recommended Action:
Staff recommends City Council adoption of Resolution 78 -R-20 Authorizing the City Manager
to Sign a Local Assurance Document and Submit an Application for Grant Funds from the
Illinois Transportation Enhancement Program for the Main Street Improvements Project.
Funding Source:
The Illinois Transportation Enhancement Program (ITEP) will fund 80 percent of eligible
construction Street Main for cost estimated the The $2,000,000. to up costs total
Improvements Project is $5,490,000. Therefore, the City will seek the max $2,000,000 in
funding for the grant. The City’s share of the remaining project costs will total $3,490,000. A
detailed summary is included in the memo below.
Council Action:
For Action
Summary:
The ITEP program is a federally funded program administered by the Illinois Department of
Transportation (IDOT). The maximum grant amount for any one project is $2 million. It pays
for 80 percent of the eligible construction actives and requires a 20% local match. The type of
projects bike and pedestrian include eligible this for related funding improvements,
streetscape enhancements, traffic signal modernization, and safety improvements that will
increase the travel choices for the community residents. Staff believes this project is a good
fit with the Illinois Transportation Enhancement Program because it improves access to
A9.Page 191 of 359
public transit, addresses pedestrian deficiencies, and will make improvements to a significant
commercial business district (providing a secondary economic development benefit).
Staff is proposing to request grant funding in the amount of $2 million for the sidewalk /
streetscape improvements as well as the traffic signal modernization at the Main Street /
Sherman Avenue intersection.
The overall project will also include work that will need to be locally funded such as roadway
rehabilitation and drainage improvements.
This portion of work could be funded from several different sources, including the Capital
Improvement Fund, Chicago – Main TIF fund, and other grant sources.
The project plans are currently under development and completion is expected in early 2021.
There have been two Public Meetings and multiple Advisory Committee meetings for this
project including Aldermen, Main Dempster Mile representatives, Park School, and other
stakeholders.
Detailed Funding Summary
Attachments:
78-R-20 Application for Grant from IDOT for Main Street Project
Page 2 of 5
A9.Page 192 of 359
09/21/2020
78-R-20
A RESOLUTION
Authorizing the City Manager to Sign a Local Assurance Document
and Submit an Application for Grant Funds from the Illinois
Transportation Enhancement Program for the Main Street
Improvements Project
WHEREAS, the Illinois Transportation Enhancement Program (“ITEP”) is
a Federally-financed program, operated by the Illinois Department of Transportation
(“IDOT”) in partnership with other state agencies, local governments, interest groups,
and citizens, designed to enhance the transportation system and encourage more
livable communities; and
WHEREAS, ITEP funding can be requested for pedestrian and/or bicycle
facilities that facilitate transportation and are included i n a local, regional or statewide
plan; and
WHEREAS, the Illinois Transportation Enhancement Program operates on
an eighty percent (80%) Federal funding and twenty percent (20%) non-Federal match
for preliminary engineering, utility relocations, construction engineering, and
construction costs; and
WHEREAS, the City seeks to submit an ITEP application for the Main
Street Improvements Project from Maple Avenue to Hinman Avenue, hereinafter
collectively referred to as the “Project”; and
WHEREAS, the City of Evanston wishes to avail themselves of funds from
the ITEP program for the Project; and
Page 3 of 5
A9.Page 193 of 359
78-R-20
~2~
WHEREAS, the City of Evanston has available the funds to finance the
twenty percent (20%) non-Federal match and the financial capability to maintain and
manage the completed project in a safe and attractive manner for the public use; and
WHEREAS, as part of its proposal, the City must sign and submit a Local
Assurance document indicating its willingness and ability to perform the Project;
NOW, THEREFORE, BE IT RE SOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT:
SECTION 1: The City Manager is hereby authorized to sign, and the City
Clerk hereby authorized and directed to attest, on behalf of the City of Evanston, the
Local Assurance document, attached hereto as Exhibit A and incorporated herein by
reference, for the ITEP application for the Project.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate and additional conditions of the application as may be determined to be in the
best interest of the City.
SECTION 3: This Resolution 78-R-20 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Adopted: ________________, 2020
Approved as to form:
_______________________________
Kelley A. Gandurski, Corporation Counsel
Page 4 of 5
A9.Page 194 of 359
Printed 9/21/2020 PRO 2245 (Rev. 05/25/18)
Formerly OPP 2245
Local Assurance
This page must be signed by a representative of the local sponsoring agency
in order for the project to be considered for funding.
The project sponsor certifies that it is willing and able to manage, maintain, and operate the project as a highway authority
eligible to receive federal funding. The project sponsor possesses legal authority to nominate the transportation
enhancement project and to finance, acquire, and construct the proposed project. The sponsor authorizes the nomination
of the transportation enhancement project, including all assurances contained therein . The sponsor authorizes the person
identified below as the official project representative to act in connection with the nomination and to provide such
additional information as may be required. The project sponsor affirms that, if selected, the project will commence within
the time periods defined by the Sunset Clause (refer to Section I of the ITEP Guidelines Manual) and in accordance with
departmental policies.
I certify that the information contained in this transportation enhancement application, including attachments, is
accurate and that I have read and understand the information and agree to the assurances on this form.
Name:
Please print
Title:
Please print
Signature: Date:
Name of Sponsoring Agency:
Page 5 of 5
A9.Page 195 of 359
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Lawrence C. Hemingway, Director of Parks, Recreation, & Community
Services
Subject: Resolution 79-R-20, Designating the Portion of Dodge Avenue
between Church Street and Lake Street with the Honorary Street
Name Sign, “Black Lives Matter Way”
Date: September 29, 2020
Recommended Action:
The Parks, Recreation and Community Services Board recommend adoption of Resolution
79-R-20, designating the portion of Dodge Avenue between Church Street and Lake Street
with the Honorary Street Name Sign, “Black Lives Matter Way”
Funding Source:
Three street signs are made for the honoree. One sign is installe d at each end of the
designated one block area and the third sign is given to the honoree. The approximate total
cost to create all three signs is $200. Funds for the honorary street name sign program is
budgeted in the Public Works Agency, Public Service Bureau - Traffic Operations' materials
fund (Account 100.40.4520.65115) which has a fiscal year 2020 budget of $58,000 and a
year to date balance of $15,000.
Council Action:
For Action
Summary:
The Honorary Street Name Sign program was established in 1996 to allow citizens the
opportunity to honor individuals or groups that have contributed greatly to the City of
Evanston through cultural, historic, or humanitarian acts. The program is administered by the
Parks, Recreation and Community Services Board through the Parks, Recreation and
Community Services Department. The request for an honorary designation has to originate
with an Alderman and each Alderman may have one honorary designation approved each
year. Honorary street name signs are displayed for a period of ten-years and the portion of a
street so designated is one block long.
A10.Page 196 of 359
Legislative History:
On September 17, 2020, the Parks, Recreation and Community Services Board reviewed the
honorary street name sign application submitted by ETHS Basketball Coach Mike Ellis and
Alderman Peter Braithwaite, honoring the Black Lives Matter Movement and recommends
City Council’s approval.
Attachments:
Resolution 79-R-20
Honorary Street Name Sign for Black Lives Matter Way
Page 2 of 16
A10.Page 197 of 359
9/21/2020
79-R-20
A RESOLUTION
Designating that Portion of Dodge Avenue
Between Lake Street and Church Street with the
Honorary Street Name Sign, “Black Lives Matter Way”
WHEREAS, the Black Lives Matter Movement is a humanitarian cause
that seeks to redress injustices that affect Black lives; and
WHEREAS, Black Lives Matter has challenged Evanstonians to explore
past and present injustices that affect Black lives and the future of Black lives ; and
WHEREAS, Black Lives Matter is a collaborative and collective endeavor
amongst Evanstonians ; and
WHEREAS, the mission of Black Lives Matter seeks “to eradicate white
supremacy and build local power to intervene in violence inflicted on Black communities
by the state and vigilantes”; and
WHEREAS, the residents of the City of Evanston continue to advocate
against police brutality and systemic racism in the City through protests, rallies,
marches and events in support of Black Lives Matter ; and
WHEREAS, the Black Lives Matter Movement is uniquely shaping the City
of Evanston as residents are engaging in unprecedented conversations about race,
including the City’s youth population; and
WHEREAS, Dodge Avenue between Lake Street and Church Street is
home to Evanston Township High School, a school that has a long standing history of
Page 3 of 16
A10.Page 198 of 359
79-R-20
~2~
dedication to racial equality implementing racial equity programming to close the racial
achievement gap; and
WHEREAS, anyone who resides, works or visits Evanston is likely to pass
through Dodge Avenue and may be reminded that Black Lives Matter; and
WHEREAS, the City of Evanston stands in support of the Black Lives
Matter Movement,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: On behalf of the entire citizenry of the City of Evanston, the
City Council hereby expresses appreciation for the Black Lives Matter Movement by
designating that portion of Dodge Avenue between Lake Street and Church Street
“Black Lives Matter Way.”
SECTION 3: This Resolution 79-R-20 will be in full force and effect from
and after the date of its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2020
Approved as to form:
_______________________________
Kelley A. Gandurski, Corporation Counsel
Page 4 of 16
A10.Page 199 of 359
September 14, 2020
Parks, Recreation and Community Services Board
2100 Ridge Avenue
Evanston, Illinois 60201
Dear Parks, Recreation and Community Services Board,
On behalf of the Evanston Township High School Boys Basketball program, current and former
ETHS faculty and staff, please accept this City of Evanston Honorary Street Name Application
for the installment of a permanent street sign, “Black Lives Matter Way” to be posted at the
three Dodge St intersections of: Church St, Davis St and Lake St. I have also attached
accompanying documents of endorsements for this honorary section of Dodge St.
In addition to these documents, I would like to reference the specific article in the New Yorker,
which inspired our Boys Basketball team to bring this project to the streets of our Evanston
community, Project That Lead to Black Lives Matter Murals Coast to
Coast: https://www.newyorker.com/news/news-desk/the-secret-project-that-led-to-black-lives-
matter-murals-coast-to-coast.
The street mural painting in Washington D.C. led to their commission of an honorary street sign
of “Blake Lives Matter Plaza”, commemorating the message in permanent
fashion: https://wjla.com/news/local/dc-black-lives-matter-plaza-street-sign.
Lastly, I would like to share photographs from the day of the ev ent and the lasting impact our
Dodge St. “Black Lives Matter Way” message would send, long after the weathering elements of
the street mural, fade the paint away: https://drive.google.com/drive/folders/1W -0cueavvfl-
lvSNILLBjrwIZ_J0yiLZ?usp=sharing.
I thank you in advance for your consideration of installing the “Black Lives Matter Way”
Honorary Street sign at the Dodge St. intersections of Church, Davis and Lake streets, along
the full block of Evanston Township High School. Please let me know if you require additional,
or follow up information.
Sincerely,
Mike Ellis
Attachments:
BLMW Honorary Street Name Application
ETHS Superintendent, Eric Witherspoon’s original endorsement and approval to recognize 1600
Dodge Ave’s on-going support for the Bla ck Lives Matter cause
ETHS School Board Members original endorsement and approvals
Public Art Committee letter of congratulations
Page 5 of 16
A10.Page 200 of 359
F.A.A.M Letter of Support
Robert Reese Letter of Support
Dodge St. and Lake St. residents petition endorsing “Black Lives Matt er Way” honorary street
sign
Cc:
Eric Witherspoon, Evanston Twp. High School District 150 Superintendent
Marcus Campbell, Evanston Twp. High School District 150 Assistant Superintendent/Principal
Chris Livatino, Evanston Twp. High School District 150 Ath letic Director
Mike Ellis
P.E. Driver Ed & Wellness / Boys Basketball Head Coach
Evanston Township High School
1600 Dodge Ave.
Evanston, IL 60201
ellism@eths.k12.il.us
Ph: 847.424.7398
Page 6 of 16
A10.Page 201 of 359
City of Evanston
Honorary Street Name Sign Application Form
PURPOSE OF PROGRAM: The Honorary Street Name Sign program was established to allow
citizens the opportunity to honor people who have contributed greatly to the City of Evanston
through cultural, historic, or humanitarian acts. Request for an honorary desi gnation has to
originate with an Alderman and each Alderman may have one honorary designation approved
each year. Honorary street name signs are displayed for a period of ten -years and the portion
of a street so designated is one block long. The program is administered by the Parks,
Recreation and Community Services Board through the Parks, Recreation and Community
Services Department. Final approval is granted by the Evanston City Council.
PLEASE FILL OUT THE APPLICATION BELOW:
NAME OF HONOREE: BLACK LIVES MATTER
(Submited by ETHS BOYS BASKETBALL)
(as it would appear on the street sign)
PROPER STREET NAME: BLACK LIVES MATTER WAY
INTERSECTING STREETS AT EACH END OF THE ONE BLOCK AREA:
Church & Dodge St. to Lake & Dodge St.
PLEASE CHECK ALL THAT APPLY, AND GIVE A BRIEF EXPLANATION FOR EACH OF THE
APPLICABLE CRITERIA. A STREET CAN BE NAMED FOR AN INDIVIDUAL, OR
GROUP/DESIGNATION.
Parks, Recreation and Community Services Department
2100 Ridge Avenue
Evanston, Illinois 60201
T 847.448.4311
TTY 847.448.8064
www.cityofevanston.org
___CULTURAL IMPACT TO CITY:
Through advocacy, activism and protests, we along with other Evanstonians, have brought
attention and awareness to the disparate treatment of Black Evanstonians and Blacks in the
nation. To underscore the impact of our collective actions on the Evanston community, we are
seeking to rename the block starting at Church St. & Dodge Ave. and ending at Lake St &
Dodge Ave Black Lives Matter Way. While the murals, news coverage, and yard signs will
eventually fade, the renaming of the street would constantly and consistently remind
Evanstonians to strive for continuous improvement in order to one day achieve a just and
equitable City.
Page 7 of 16
A10.Page 202 of 359
___ HISTORICAL IMPACT TO CITY:
Recent incidents have shown that many have forgotten that Black lives matter. The Bla ck Lives
Matter Movement has challenged Evanstonians to explore and grapple not only with past and
present injustices that have affected Black lives but also the future status of Black lives. This
collaborative and collective endeavor amongst Evansonians a nd those in other cities is a once-
in-a-generation moment. We, therefore, seek a permanent commemoration to show continued
solidarity, resolve, and to honor the Movement.
___HUMANITARIAN EFFORTS:
The Black Lives Matter Movement is a humanitarian cau se that seeks redress for a
humanitarian crisis against Black people. In accordance with its mission, Black Lives Matter
seeks “to eradicate white supremacy and build local power to intervene in violence inflicted on
Black communities by the state and vigilantes.”
___CLOSE ASSOCIATION WITH EVANSTON:
Evanstonians have continued to advocate against police brutality and systemic racism in the
City through protests, rallies, marches, and events. Organizations that have supported or taken
part in these Black Lives Matter demonstrations include E vanston Fight for Black Lives,
Chessmen Club of the Northshore, Evanston Northshore Branch NAACP, the Evanston
Township High School boys' basketball team, Black Evanston Men, and many others.
___ DISTINGUISHED CAREER BROUGHT TO THE CITY:
The Black Lives Matter movement is uniquely shaping the City of Evanston. Residents
are not only engaging in unprecedented conversations about race, but are becoming socially
and politically active. One of the most engaged groups of residents in the BLM is Evanston’s
youths. The youths have lent broader social support for the Movement than any other group in
Evanston.
Page 8 of 16
A10.Page 203 of 359
___GEOGRAPHICAL RELATIONSHIP OF STREET TO FOCUS OF INTEREST
The portion of Dodge Avenue between Church and La ke Street is one of the most known in the
City. Located on this block is Evanston Township High School (ETHS), which has implemented
racial equity programming to close the racial achievement gap. The school has continually
reinforced Black Lives Matter even before recent events that sparked an awakening of white
residents.
No one who resides, works, or visits Evanston can escape Dodge Avenue. Renaming this
portion of Dodge Avenue would remind all who may walk and drive through our streets that
Black Lives Matters.
____ A LIVING INDIVIDUAL (EXCLUSIVE OF CITY OF EVANSTON STAFF)
Signature of Applicant: Date:
(Alderperson)
Applicant’s Address: Phone
Email:
Signature of Applicant:
Date: 07/22/20
Applicant’s Address: Mike Ellis, ETHS Boys Basketball, 1600 Dodge Ave, Evanston, IL 60201
Phone: 847.424.7398
Email: ellism@eths.k12.il.us
Submit completed form to:
City of Evanston
Parks, Recreation and Community Services Department
2100 Ridge Ave., Evanston, IL 60201
Fax: 847-448-8051
pbelcher@cityofevanston.org
Page 9 of 16
A10.Page 204 of 359
Page 10 of 16
A10.Page 205 of 359
Page 11 of 16
A10.Page 206 of 359
Page 12 of 16
A10.Page 207 of 359
Thursday, September 10, 2020 at 14:15:36 Central Daylight Time
Page 1 of 8
Subject:Re: BLM Crossing
Date:Tuesday, June 30, 2020 at 11:11:53 AM Central Daylight Time
From:Savage-Williams, Pat
To:Parsons, Monique, Judah Laude
CC:Peter Braithwaite, Ellis, Michael, Witherspoon, Eric, Erika Storlie, Robin Rue Simmons, Paulina
MarMnez, ebull@eths202.org, jkgibson@eths202.org, iaholden@eths202.org,
rbpeters@eths202.org, Mayne, Necus, Meo, Rudolph
I am also in full support of this very visible and powerful display!
Sent from my Verizon, Samsung Galaxy smartphone
-------- Original message --------
From: "Parsons, Monique" <parsonsm@eths.k12.il.us>
Date: 6/30/20 9:38 AM (GMT-06:00)
To: Judah Laude <judahlaude@gmail.com>
Cc: Peter Braithwaite <pbraithwaite@cityofevanston.org>, "Ellis, Michael" <ellism@eths.k12.il.us>, "Savage-Williams,
Pat" <savagep@eths.k12.il.us>, "Witherspoon, Eric" <witherspoone@eths.k12.il.us>, Erika Storlie
<estorlie@cityofevanston.org>, Robin Rue Simmons <rsimmons@cityofevanston.org>, Paulina MarMnez
<pmardnez@cityofevanston.org>, ebull@eths202.org, jkgibson@eths202.org, iaholden@eths202.org,
rbpeters@eths202.org, "Mayne, Necus" <maynen@eths.k12.il.us>, "Meo, Rudolph" <meor@eths.k12.il.us>
Subject: Re: BLM Crossing
Good morning,
Our Supt., and Athledc Director informed us of our students desire to create this very powerful visual affirmadon in
their community. I too, fully support our student athletes and our coaches.
Monique Parsons
Sent from my iPhone
On Jun 30, 2020, at 9:21 AM, Judah Laude <judahlaude@gmail.com> wrote:
Good Morning All -
Thanks for communicadng Ald. Braithwaite. I am also in full support of our student athletes, coaches,
and residents.
Jude Laudé
District 202 Board
On Jun 29, 2020, at 10:46 PM, Peter Braithwaite <pbraithwaite@cityofevanston.org>
Page 13 of 16
A10.Page 208 of 359
Thursday, September 10, 2020 at 14:16:54 Central Daylight Time
Page 1 of 6
Subject:RE: Dodge St. BLM
Date:Tuesday, June 23, 2020 at 1:38:15 PM Central Daylight Time
From:Witherspoon, Eric
To:LivaIno, Christopher D., Campbell, Marcus A., Ellis, Michael
WOW. I am thrilled to see this idea and to see that this is going to happen. A big thank you goes to Coach
Ellis, Elijah, Jaylin, Isaiah, Blake and all our other players who are leading this effort. Having this painted on
Dodge Ave. will be hugely meaningful now and for years to come. Believe me, I am filled with pride in our
coach and players.
#BlackLivesMaJer
It’s a great day to be a Wildkit.
Eric Witherspoon, Ph.D.
Superintendent
Evanston Township High School District 202
1600 Dodge Ave.
Evanston, IL 60201-3449
(847) 424-7220
witherspoone@eths.k12.il.us
From: LivaIno, Christopher D.
Sent: Tuesday, June 23, 2020 1:03 PM
To: Witherspoon, Eric <witherspoone@eths.k12.il.us>; Campbell, Marcus A. <campbellm@eths.k12.il.us>
Subject: FW: Dodge St. BLM
I just wanted to share with you what Coach Ellis and the boys basketball program has been working on with
Robin Rue Simmons. They are hoping to paint “BLACK LIVES MATTER” in giant leeers on Dodge Avenue on
the 4th of July. Read from the boeom up for details. Please let me know if you have any thoughts or
quesIons.
Go KITS!‼
We will Fight for You!
Chris LivaIno
AthleIc Director
Evanston Township High School
From: Robin Rue Simmons <rsimmons@cityofevanston.org>
Sent: Tuesday, June 23, 2020 12:55 PM
To: Ellis, Michael <ellism@eths.k12.il.us>
Cc: arhoward@cityofevanston.org; ebull@eths202.org; jkgibson@eths202.org; iaholden@eths202.org;
rbpeters@eths202.org; LivaIno, Christopher D. <livaInoc@eths.k12.il.us>; Paulina Margnez
<pmarInez@cityofevanston.org>
Subject: Re: Dodge St. BLM
Page 14 of 16
A10.Page 209 of 359
Monday, September 14, 2020 at 08:15:02 Central Daylight Time
Page 1 of 1
Subject:Support for Black Lives Ma4er Way
Date:Sunday, September 13, 2020 at 10:09:32 PM Central Daylight Time
From:reecer@ameritech.net
To:Ellis, Michael
CC:Bob Reece
AEachments:image002.jpg
Coach Ellis, thank you for the opportunity to support this meaningful and powerful
endeavor in the Honorary Naming of Dodge Avenue from Lake Street to Church
Street.
Having attended Dewey, Nichols, and a graduate of Evanston Township High School
and as a long time community supporter of Evanston and its Community organizations
including but not limited to the following: FAAM Basketball Coach for 40 years,
Cherry Scholarship, Chessmen, McGaw YMCA (first African American Chair of the
Board), Evanston Community Foundation, and as an Evanston business owner, this
Honorary Naming will be impactful for the community.
I enthusiastically endorse and support the Honorary naming of Dodge Avenue to Black
Lives Matter Way.
Robert Reece
ETHS Distinquished Alumni 2018
Page 15 of 16
A10.Page 210 of 359
Page 16 of 16A10.Page 211 of 359
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Kelley Gandurski, Corporation Counsel
Subject: Ordinance 55-O-20, Amending the Amusement Tax
Date: September 29, 2020
Recommended Action:
Staff recommends City Council adoption of Ordinance 55-O-20 amending the Amusement
Tax to include online streaming services and to clarify that the tax applies to media that is
capable of being streamed to mobile devices.
Funding Source:
Amusement Tax revenue is deposited to the City's General Fund.
Council Action:
For Introduction
Summary:
On June 8, 2020, Ordinance 55-O-20 passed Evanston’s City Council amending the City’s
Amusement Tax Ordinance. The Amusement Tax Ordinan ce as amended provided, in part,
a tax for streaming certain media to electronic devices. The Amended Ordinance provided
that the tax shall occur on certain media capable to be streamed to mobile devices. This left
open a loophole of sorts for providers who stream media to more than one source (other than
mobile devices) to claim that the tax does not apply to them. The intent of the Amended
Ordinance was to tax Amusement Patrons who are charged separately for streaming media.
This does not apply to cable providers who allow their subscribers to stream cable stations to
an application, unless their customers are separately charged for the streaming.
Attachments:
Ordinance 55-O-20 Amusement Tax Amendment
A11.Page 212 of 359
5/05/2020
8/27/2020
55-O-20
AN ORDINANCE
Amending City Code 3-2-17, “Amusement Tax,” to Include
Online Streaming Services and to Increase the Amusement
Tax on Venues with Capacity Over 1500 Audience Members
WHEREAS, the City of Evanston, Cook County, Illinois,
(“City”) is a home rule unit of government and, pursuant to
the provisions of Article VII, Section 6(a) of the Illinois
Constitution, may exercise any power and perform any
function pertaining to its government and affairs, including,
but not limited to, the power to tax and to incur debt; and
WHEREAS, pursuant to Article VII, Section 6(a) and Section
6(i) of the Illinois Constitution in conjunction with 65 ILCS
5/11-42-5 of the Illinois Municipal Code, the City is
authorized to impose a tax upon amusements; and
WHEREAS, the City now desires to impose a tax upon the
amusement of video streaming, audio streaming and online
games delivered within the City (“Streaming Tax”); and
WHEREAS, the Illinois Mobile Telecommunications
Sourcing Conformity Act (“MTSCA”), 35 ILCS 638/1 et seq.,
Page 2 of 9
A11.Page 213 of 359
regulates the taxation of mobile telecommunication services;
and
WHEREAS, the City in accordance with the MTSCA
regulates the taxation of mobile telecommunications services
within the City; and
WHEREAS, the City’s Streaming Tax will provide much
needed revenue to promote the general health, safety, and
welfare of the City and its residents within the City; and
WHEREAS, the Mayor and City Council of the City hereby
believe that it is in the best interest of the City and its
residents to impose said Streaming Tax.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS,
THAT:
SECTION 1: Title 3, Chapter 2, Section 17, “Amusement Tax,” of
the Evanston City Code of 2012, as amended, is hereby amended
to read as follows:
3-2-17-1. - TAX IMPOSED.
(A) A tax of five percent (5%) on the admission fee or charge is
imposed upon every amusement patron for the privilege of
admission to any amusement in the City, however, that the
amusement tax shall not apply to the following.
(A) Governmental agencies;
Page 3 of 9
A11.Page 214 of 359
(B) Religious societies or organizations;
(C) Live performances conducted or sponsored by not-for-
profit institutions, organizations, groups or societies where
no part of the net earnings inure to the benefit of any
private shareholder or person.;
(D) Venues with a capacity under one hundred (100)
audience members.
(B) A tax of seven percent (7%) on the admission fee or
charge is imposed upon every amusement patron for the privilege
of admission to any amusement in the City with a capacity over
one thousand five hundred and one (1501) audience members.
(C) In the case of amusements that are delivered electronically
to mobile devices, as in the case of video streaming, audio
streaming and online games, the rules set forth in the Illinois
Mobile Telecommunications Sourcing Conformity Act, 35 ILCS
638, as amended, may be utilized for the purpose of determining
which customers and charges are subject to the tax imposed by
this Chapter.
3-2-17-2. - DEFINITIONS.
For purposes of this Section 3-2-17, the following terms, phrases, and
words shall have the meanings given to them in this Section:
ADMISSION FEE
or CHARGE.
Any fee or charge made or received for admission to any
Amusement, including amounts paid for the right to access an
Amusement, whether or not represented by a ticket or admission
stub or receipt of any kind. An admission fee or charge includes,
but is not limited to, all fees or charges for seats, chairs, tables,
benches, space to stand or sit, special seating area, tent, structure,
booth, or similar accommodations made as aforedescribed for
which there is a fee or charge.
Page 4 of 9
A11.Page 215 of 359
AMUSEMENT.Any event, exhibition, performance, presentation, or show for
amusement purposes which is exhibited or staged in the City,
including, but not limited to, the following:
(A) Any comedic, theatrical, dramatic, musical, opera, or spectator
performance (except athletic contests) or production, or similar live
or recorded amusement;
(B) Any show, motion picture show, antique or flower show,
speech or lecture;
(C) Any exhibition of art or handicrafts or products;
(D) Any poultry or animal show, animal act, circus, or rodeo.;
(E) Any paid television programming, whether transmitted by wire,
cable, fiber optics, laser, microwave, radio, satellite or similar
means;
(F) Any video streaming, audio streaming or remotely-accessed
online games made available to patrons on a rental or subscription
basis, but not transactions where the Amusement Patron pays for
the rights of permanent use;
Page 5 of 9
A11.Page 216 of 359
AMUSEMENT
PATRON.
(A) Any person admitted to any amusement in the City for which an
admission fee or charge is imposed;
(B) Any person who purchases or otherwise acquires a ticket or
pass of any kind from a place other than the location where such
ticket or pass is purchased or acquired for admission to any
amusement within the City;
(C) Any person with a billing address in the city of Evanston who
purchases the right to access an Amusement as defined in section
(F) of the definition of Amusement in this Code.
OWNER.(A) With respect to the owner of a place where amusement is
being held, any person with an ownership or leasehold interest in a
building, structure, vehicle, boat, area or other place who presents,
conducts or operates an amusement in such place or who allows,
by agreement or otherwise, another person to present, conduct or
operate amusement in such place;
(B) With respect to the owner of an amusement, any person which
has an ownership or lease-hold interest in such amusement or any
person who has a proprietary interest in the amusement so as to
entitle such person to all or a portion of the proceeds from the
operation, conduct or presentation of such amusement, excluding
proceeds from nonamusement services and from sales of tangible
personal property.
Page 6 of 9
A11.Page 217 of 359
(C) With respect to the owner of an amusement, any person
operating a community antenna television system or wireless cable
television system, or any person receiving consideration from the
patron for furnishing, transmitting or otherwise providing access to
paid television programming.
PAID
TELEVISION.
Programming that can be viewed on a television or other screen,
and is transmitted by cable, fiber optics, laser, microwave, radio,
satellite or similar means to members of the public for
consideration.
PERSON.Any natural individual, firm, society, foundation, institution,
partnership, limited liability company, association, joint stock
company, joint venture, public or private corporation, receiver,
executor, trustee or other representative appointed by the order of
any court, or any other entity recognized by law.
3-2-17-3. - COMPUTATION OF TAX.
For the purpose of determining the amount of the amusement tax
due under this Section 3-2-17, admission fees or charges shall be
computed exclusive of the amusement tax, any Federal or State
taxes imposed upon the amusement patron and any separately
stated charges for nonamusement services or for sales of tangible
personal property.
3-2-17-4. - COLLECTION, PAYMENT AND ACCOUNTING.
(A) Every owner, manager or operator of amusement or of a
place where an amusement is being held must collect from each
Page 7 of 9
A11.Page 218 of 359
patron the tax imposed by this Section 3-2-17. The monthly
verified return for each completed calendar month shall be due
within twenty (20) days of the completion of the previous calendar
month. A verified statement of admission or charges in a form
prescribed by the Finance Director must accompany each
remittance. Acceptance by the City of any amount tendered in
payment of the tax must be without prejudice to any claim,
demand or right on account of any deficiency.
(B) Canceled admission tickets, stubs, receipts, and complete
and accurate records, books and accounts in detail of all receipts
must be kept at the place of amusement or such other place in the
City as may be designated in writing by the person liable for
collection of the tax, addressed to the Finance Director. All such
books, records and accounts will be open to inspection by the
Finance Director or his/her designee, at all reasonable times
during regular business hours.
(C) For purposes of this Chapter, it shall be presumed that the
amount of the Streaming Tax imposed on each Person, unless the
taxpayer or tax collector provides otherwise with books, records,
or other documentary evidence, has been collected from the
Person by the Owner. The ultimate incidence of the Streaming
Tax shall remain on the Person and shall never be shifted to the
Owner.
(D) Every owner, manager or operator who is required to collect
the tax imposed by this Section 3-2-17 will be considered a tax
collector for the City. All amusement taxes collected must be held
by such tax collector as trustee for and on behalf of the City. The
failure of the tax collector to collect the tax will not excuse or
release the patron from the obligation to pay the tax.
SECTION 2: The findings and recitals contained herein are
declared to be prima facie evidence of the law of the City and
must be received in evidence as provided by the Illinois Compiled
Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict
herewith are hereby repealed.
Page 8 of 9
A11.Page 219 of 359
SECTION 4: This ordinance will be in full force and effect on
October 1, 2020, after its passage, approval, and publication in
the manner provided by law.
SECTION 5: If any provision of this ordinance or application
thereof to any person or circumstance is ruled unconstitutional or
otherwise invalid, such invalidity must not affect other provisions
or applications of this ordinance that can be given effect without
the invalid application or provision, and each invalid provision or
invalid application of this ordinance is severable.
Introduced: _________________, 2020
Adopted: __________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley A. Gandurski, Corporation Counsel
Page 9 of 9
A11.Page 220 of 359
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Kumar Jensen, Chief Sustainability & Resilience Officer
CC: Luke Stowe, CIO/Interim Administrative Services Director
Subject: Ordinance 57-O-20, Amending City Code Section 10-11-12 “Parking
Zones Adding Section XII(J) – Electric Vehicle Charging Stations
Date: September 29, 2020
Recommended Action:
Staff recommends City Council adopt Ordinance 57 -O-20, amending City Code Section 10-
11-12 “Parking Zones” by adding Section J - Electric Vehicle Charging Stations. The
Ordinance adds a fee of $1 an hour for vehicles parked in City owned parking lots at th e
Electric Vehicle Charging stations. In addition, the Ordinance adds a three (3) hour maximum
ensuring better turnover. The fees will provide additional revenue to expand the City’s
program in the future, while keeping the rate low to incentivize the use of electric vehicles as
part of the City’s Climate Action Resilience Plan (CARP).
Council Action:
For Introduction
Summary:
Since 2015, the City has owned 6 EV charging stations that drivers have been able to access
without paying a fee. Instituting a fee to cover the cost of operating and upgrading the City’s
growing electric vehicle (EV) charging infrastructure supports the City’s goals of Stabilizing
Long-term Finances, Investing in City Infrastructure and Facilities and implementing the
Climate Action and Resilience Plan (CARP). Transportation and Mobility accounts for 17% of
Evanston’s greenhouse gas emissions, the second largest category behind buildings. CARP
sets forth a specific goal of Increasing the use of electric vehicles. Addi ng a fee to EV
charging will allow the City to properly invest in the infrastructure.
The City has owned 6 public EV charging stations since 2015, with 3 new stations (5
ports/spaces) planned for the Robert Crown Center. In addition, on July 13th, 2020 C ity
Council adopted Resolution 6-R-20 accepting the donation of 6 EV charging stations from
regional non-profit the Center for Neighborhood Technology (CNT). Once all stations are
A12.Page 221 of 359
installed the City will have 15 EV charging stations, almost tripling the ch arging capacity in
Evanston, making it much easier for drivers to charge throughout the City.
The City’s Parking Division will handle enforcement of the fee structure/maximum time. No
additional equipment or personnel will be needed to monitor these spaces.
Station Locations:
Station Location Number of Stations Group
Maple Avenue Garage (1810 Maple Ave) 2 Existing Stations
Lot 56 - Morton Civic Center Parking Lot (2100 Ridge Ave) 2 Existing Stations
Sherman Plaza Garage (821 Davis St) 2 Existing Stations
Lot 3 - Main Library Surface Lot (1701 Orrington Ave) 2 Donated
Lot 31 (817 Hinman Ave) 2 Donated
Lot 4 (2122 Central Ave) 2 Donated
Lot 69 - Robert Crown Community Center (1801 Main St) 3 New
Total 15
In addition, there are 21 non-City owned electric vehicle charging stations within City
boundaries that are owned privately, some are open to the public but not all.
Program Costs:
Program costs include Cloud Services for the charging stations, electricity and maintenance.
Table 1. Annual Anticipated Program Costs
2019 2020 2021
Cloud Electricity Maintenance Cloud Electricity Maintenance Cloud Electricity Upgrade
6 Existing
Stations $4,000 $6,000 $4,000 $4,000 $4,000 $5,000 $4,000 $6,000 N/A
3 Robert
Crown N/A N/A N/A $2,000 $1,000 $2,500 $2,000 $3,000 N/A
6 Donated
Stations N/A N/A N/A $0 $1,500 $5,000 $4,000 $6,000 $24,000
Total $4,000 $6,000 $4,000 $6,000 $6,500 $12,500 $10,000 $15,000 $24,000
Annual
Total $10,000 $16,500 $61,500
The upgrade cost in 2021 is associated with taking on the 6 donated stations and having
them upgraded to the newest model with 2 charging ports rather than 1. The City is getting a
substantial reduction in station cost (50% off) for this upgrade. The historica l maintenance
has been much lower than $5,000 annually so these numbers are likely higher than the
Page 2 of 6
A12.Page 222 of 359
actual need, but are included to account for any unforeseen needs that may come with aging
equipment.
Program Revenue:
Currently, the City of Evanston does not charge a fee for the usage of City-owned electric
vehicle charging stations. Creating a fee structure will result in a source of added revenue for
the City as noted above, and establish a more holistic approach to expanding the program in
the future. Adding a fee also encourages users to utilize the charging stations for the
necessary time to charge their vehicle, and allows turnover/availability for other users.
A fee of $1 an hour, with a three (3) hour maximum time limit, would be administered th rough
the creation of an EVC Zone in the ParkEvanston app. The EVC Zones will act similarly to
the current Zones set up for on-street and surface lot parking (Monday - Saturdays 8:00 a.m.
- 9 p.m.), but payment will be only available on the app. Signs will be made that clear state
app-only payments in those spaces.
There will not be an additional electric charging fee to those that park in the garages, or after
hours/Sundays in the surface lots. The only option to obtain a $1 an hour EVC fee in the
garages would be to have customers pull the ticket/pay as they leave as normal and then
also pay an additional $1 an hour via the ParkEvanston app using an EVC Zone set up for
the spaces inside the garages.
Table 2. Program Revenue & Cost Comparison
Number of
Sessions
Session Length
(hrs)
Hours
Charged
Hourly
Rate
Annual
Revenue
Annual Cost of all 15
stations Net
22,751 2 45,501 $0.25 $11,375.25 $37,500
-
$26,124.75
22,751 2 45,501 $0.50 $22,750.50 $37,500
-
$14,749.50
22,751 2 45,501 $0.75 $34,125.75 $37,500 -$3,374.25
22,751 2 45,501 $1.00 $45,501.00 $37,500 $8,001.00
Revenue is based on historical usage of the City’s existing 6 stations and scaled up for all 15
stations. Revenue projections are based on station utilization which has been climbing
quickly over the past few years. Staff have accounted for decreased utilization as a result of
COVID-19 and likely a decrease in utilization that will occur because of the new fee. Staff still
anticipate a significant increase in overall utilization and sessions because the available
equipment is almost tripling.
Surplus revenue should be dedicated towards reducing barriers for Evanston residents,
particularly low-income residents, to electric vehicle ownership. This could be done through
Wheel Tax fee reduction, rebate on purchase of electric vehicles or other mechanisms.
Secondarily, surplus revenue should be dedicated to funding transportation -related projects
outlined in CARP.
Conclusion:
Staff recommend instituting fees for public EV charging stations in order to ensure the
equipment is properly maintained and invested in in the future. Staff commit to providing an
Page 3 of 6
A12.Page 223 of 359
update on the impact and implementation of the fee after the first year of implementation to
assess whether or not any adjustments or revisions need to be made.
For Reference: Comparative Cities EV Charging Rates for Public Stations
The staff has researched other EVC rates of other cities throughout the U.S. These cities are:
Cities Public Charging Rate
Atlanta, GA $1.50 hr
Chicago, IL $1.00 First 3 hrs- $5.00 after
Detroit, MI Free
Mountain Brook, AL $1.00 First 4 hrs
Palo Alto, CA $3.00 First 2 hrs
Portland, OR $3.00 First 2 hrs- $5.00 Fast Charging
Evanston, IL Free
Attachments:
Ordinance 57-O-20, Amending Title 10 Chapter 11 to Add Electric Charging Station Zones
Page 4 of 6
A12.Page 224 of 359
7/28/20
9/15/20
57-O-20
AN ORDINANCE
Amending City Code Section 10-11-12 “Parking Zones”
Adding Section XII(J) – Electronic Vehicle Charging Stations
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: City Code Section 10-11-12 “Parking Zones” of the Evanston
City Code of 2012, as amended, is hereby further amended to add Section XII(J) to
read as follows:
(J)Three (3) hour maximum parking limit at the rate of one dollar ($1.00) per hour
for parking and use of the City’s electric vehicle charging stations, between the
hours of eight o’clock (8:00) A.M. to nine o’clock (9:00) P.M. Monday through
Saturday and one o’clock (1:00) P.M. to nine o’clock (9:00) P.M. on Sundays:
SCHEDULE XII(J) – Parking/Use of City’s Electric Vehicle Stations
Lot # Address
Lot 3 1701 Orrington Avenue (library surface lot at Chicago Ave
and Church St) electronic station spaces
Lot 4 2122 Central Street (lot at Central St and Stewart Ave)
electronic station spaces
Lot 32 817 Hinman Avenue (lot between Main St and Kedzie on
Hinman Ave) electronic charging stations
Lot 56 2100 Ridge Civic Center (Civic Center parking lot) electronic
charging station spaces
Lot 69 1801 Main Street (Robert Crown Community Center parking
lot) electronic charging station spaces
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Page 5 of 6
A12.Page 225 of 359
57-O-20
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: This Ordinance shall be in full force and effect beginning
January 1, 2021.
SECTION 5: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 6 of 6
A12.Page 226 of 359
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Michael Rivera, Interim Parking Division Manager
CC: Luke Stowe, Interim Administrative Services Director
Subject: 82Ordinance -O-Section Code 5Amending 20, City -1-302.13 3,
“Parking of Motor Vehicles”, Section 7-3-10-1 “Vehicles on Sidewalk,
Parkway” and Section 10-4-Parking 1 “Stopping, Standing or
Prohibited in Specified Places”
Date: September 29, 2020
Recommended Action:
Staff recommends City Council adoption of Ordinance 82-O-20, amending Section 5-1-3,
302.13 “Parking of Motor Vehicles,” Section 7-3-10-1 “Vehicles on Sidewalk, Parkway” and
Section 10-4-1 “Stopping, Standing or Parking Prohibited in Specified Places” to allow for
parking of a vehicle on a parkway. The vehicle will be allowed to park on the parkway if there
is an approved substrate/surface, the vehicle fits entirely between the sidewalk, street, and
concrete curbing inner edges where it meets the parkway, is registered with the State of
Illinois with a current license plate, and can be moved with proper notice if required . The
Ordinance also adds a parking violation fee if the vehicle was not parked within the
specifications and notes that the vehicle parked on the parkway is subject to all City Code
enforcement.
Council Action:
For Introduction
Summary:
Several Aldermen have inquired within the last year about allowing residents to park on
parkways, which is currently not allowable pursuant to the City Code. They are concerned
that many residents do not have ample street parking, and by allowing them to p ark on their
parkway it would help with overcrowding of streets, making it easier to plow and street
sweep, etc. The parking staff discussed with the City’s engineering staff and determined that
it would be acceptable for their standards to allow for parking on parkways. By requesting
vehicles fit within the parking area (between the sidewalk, street, and curbing), it will help
ensure that sidewalks and streets are accessible and clear for pedestrians and vehicles
passing.
A13.Page 227 of 359
Legislative History:
Transportation & Parking Committee approved the Ordinance at its August 26, 2020 meeting.
Attachments:
Ordinance 82-O-20, Parkway Parking Amendments
Page 2 of 6
A13.Page 228 of 359
1
7/22/20
9/9/20
82-O-20
AN ORDINANCE
Amending City Code Section 5-1-3, 302.13 “Parking of Motor Vehicles”,
Section 7-3-10-1 “Vehicles on Sidewalk, Parkway” and
Section “Stopping, Standing or Parking Prohibited in Specified Places”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: City Code Section 5-1-3, 302.13 of the Evanston City Code of
2012, as amended, is hereby amended to read as follows:
5-1-3, 302.13. Parking Of Motor Vehicles. No vehicle, regardless of status of
licensing, registration or operability, shall be parked within any public sidewalk
area, parkway area (unless there is an approved substrate/surface, the vehicle
fits fully between the sidewalk, street and concrete curbing inner edges
where it meets the parkway, is registered with the State of Illinois with a
current license plate, and can be moved with proper notice if required),
private sidewalk, or upon any unimproved surface including any vegetation,
grass, soil, rock, stone or surface other than concrete, asphalt, pavers or similar
surface.
SECTION 2: City Code Section 7-3-10-1 of the Evanston City Code of 2012, as
amended, is hereby deleted to read as follows:
7-3-10-1 - Vehicles on Sidewalk, Parkway.
No person shall drive any vehicle over any sidewalk, curb or parkway on any
public street unless it is in crossing the same to go into a yard or lot where no
other suitable crossing or means of access is provided, and in such case only
when such curb, parkway or sidewalk shall have been fully protected against
injury therefrom.
All crosswalks and parkways in the City shall be kept free from any vehicles,
unless there is an approved substrate/surface, the vehicle fits fully between the
Page 3 of 6
A13.Page 229 of 359
82-O-20
2
sidewalk, street and concrete curbing inner edges where it meets the parkway,
is registered with the State of Illinois with a current license plate, and can be
moved with proper notice if required, except so far as may be necessary in
crossing the same, subject to permission of the City Council. The parkway is
City of Evanston property, and vehicles parked on the parkway are subject to
all City Code enforcement.
SECTION 3: City Code Section 10-4-1(A) of the Evanston City Code of 2012,
as amended, is hereby deleted to read as follows:
10-4-1. - STOPPING, STANDING OR PARKING PROHIBITED IN SPECIFIED
PLACES.
No person, except when necessary to avoid conflict with other traffic or in
compliance with the law or the directions of a police officer or a traffic control
device, in any of the following places shall:
(A) Stop, stand or park a vehicle:
1. On the roadway side of any vehicle stopped or parked at the edge or
curb of a street. A violation of Section 10-4-1(A)(1) shall result in a
mandatory fine of fifty-five dollars ($55.00). If a ticket issued under this
Section is not paid within twenty-one (21) days following issuance of final
determination of liability, the City shall impose an additional penalty of fifty-
five dollars ($55.00);
2. On a sidewalk in such a way as to obstruct any portion thereof;
3. Within an intersection;
4. On a crosswalk;
5. Between a safety zone and the adjacent curb or within thirty (30) feet
of points on the curb immediately opposite the ends of a safety zone,
unless a different length is indicated by signs or markings;
6. Alongside or opposite any street excavation or obstruction when
stopping, standing or parking would obstruct traffic;
7. Upon any bridge or other elevated structure upon a highway;
8. On any railroad tracks. A violation of this Subsection (A)8. shall result
in a mandatory fine of five hundred dollars ($500.00) or fifty (50) hours of
community service.
9. At any place where official signs prohibit stopping, standing or
parking;
10. On any controlled-access highway;
Page 4 of 6
A13.Page 230 of 359
82-O-20
3
11. In the area between roadways of a divided highway, including
crossovers;
12. On a parkway (further described in 7-3-10-1 of the Evanston City
Code);
13. Under a fire escape; and
14. In a public parking area if the vehicle does not display a current
annual registration sticker or current temporary permit pending
registration.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 6: This Ordinance shall be in full force and effect from and after its
passage, approval, and publication in the manner provided by law.
SECTION 7: If any provision of this Ordinance or application thereof to any
person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not
affect other provisions or applications of this Ordinance that can be given effect without the
invalid application or provision, and each invalid application of this Ordinance is severable.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 5 of 6
A13.Page 231 of 359
82-O-20
4
Page 6 of 6
A13.Page 232 of 359
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Sean Ciolek, Facilities & Fleet Management Div. Manager
CC: Luke Stowe, Interim Administrative Services Director
Subject: Ordinance 91-O-20, Authorizing the Sale of Aging Surplus Fleet
Vehicles Owned by the City of Evanston
Date: September 29, 2020
Recommended Action:
Staff recommends City Council adopt Ordinance 91 -O-20, directing the City Manager to offer
the sale of vehicles owned by the City through public auction through GovDeals, an online
auction system utilized by government agencies, on or around Wednesday, October 21,
2020, been have vehicles These Auction. America’s subsequent other any or Auto
determined to be surplus due to new vehicle replacements being placed into service or
vehicles that had to be taken out of service for safety reasons with the intention of eventual
replacement.
Council Action:
For Introduction
Summary:
The Fleet Services Division typically participates in two to three vehicle and equipment
auctions per year in the Northern Illinois area. America’s Auto Auction (14001 S. Karlov
Avenue, Crestwood, Illinois 60554) has typically conducted the auctions. Amer ica’s Auto
Auction is the Northwest Municipal Conference Suburban Purchasing Cooperative’s “bid
winner” for auction services for member municipalities. To potentially reach more bidders,
the City has also been utilizing an online auction platform through GovDeals. GovDeals
manages the website and software while the transaction occurs directly between the buyer
and the seller. Staff believes that items have been selling better/faster and at a higher
revenue through GovDeals, and should continue to use this company.
This request authorizes the Facilities and Fleet Management Division of the Administrative
Services Department to sell the vehicles listed in the Ordinance through GovDeals or, if
necessary, through Northwest Municipal Vehicle Auction sponsored by America’s Auto
Auction or any subsequent online internet auction to the highest bidder. All net proceeds
A14.Page 233 of 359
from the auction will be credited to account number 601.19.7780.56065, “Sale of Surplus
Property.”
Attachments:
Ordinance 91-O-20, Authorizing Sale of Surplus Fleet
Page 2 of 5
A14.Page 234 of 359
9/9/2020 91-O-20
AN ORDINANCE
Authorizing the Sale of Aging Surplus Fleet Vehicles Owned by the City of Evanston
WHEREAS,the City Council of the City of Evanston (the “City”)has
determined it is no longer necessary,practical,or economical,nor in the best interests
of the City,to retain ownership of certain surplus fleet vehicles that have a value in
excess of one thousand five hundred dollars ($1,500.00)which are described in Exhibit
A, which is attached hereto and incorporated herein by reference; and
WHEREAS,the City Council has determined that it is in the best interests
of the City to sell said surplus fleet vehicles to the highest bidder through an online
auction system utilized by government agencies called “GovDeals”and “Americas Auto
Auction”,
NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1:The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2:Pursuant to Subsection 1-17-3(B)of the Evanston City Code
of 2012,as amended,the City Council hereby authorizes and directs the City Manager
to sell the aforementioned surplus fleet vehicles,upon terms and conditions deemed
reasonable,necessary,and in the best interests of the City,to the highest bidder online
at govdeals.com and Americas Auto Auction.
SECTION 3:Upon payment of the sale price by the highest bidder to the
Page 3 of 5
A14.Page 235 of 359
91-O-20
City indicated by govdeals.com and Americas Auto Auction,the City Manager is hereby
authorized to convey evidence of ownership of aforesaid surplus fleet vehicles to
govdeals.com and Americas Auto Auction.
SECTION 4:The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and will be received in evidence as provided
by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5:All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 6:This ordinance will be in full force and effect from and after
its passage, approval and publication in the manner provided by law.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley A. Gandurski, Corporation Counsel
~2~
Page 4 of 5
A14.Page 236 of 359
91-O-20
EXHIBIT A SURPLUS FLEET VEHICLES/EQUIPMENT
Cost
Center
Department
Vehicle
#
Vehicle
Make/Model
Vehicle
Model
Year
V.I.N. #
L.T.D.
Miles/
Hours
2265 POLICE 20 FORD E350 1998 1FTNE24L5WHB12083 14423
1941 PARKING 112 FORD FOCUS 2013 1FADP3E20DL153495 27693
1941 PARKING 114 FORD FOCUS 2013 1FADP3E29DL153494 23021
3020 PRCS 451 INTERNATIO
NAL BUS 2009 4DRANAAN09A097032 49719
4330 GREENWAYS 533 TORO 5910 2012 312000146 N/A
4330 GREENWAYS 555 JOHN DEERE
TRACTOR 2002 LV5420P246158 7814
4320 FORESTRY 566 VERMEER
BC1800XL 2004 1VRY101Z811000360 3191
4320 FORESTRY 569 FORD F350 2004 1FTSX31P24ED64897 68120
4320 FORESTRY 591 TIMBERWOLF
1800 1999 1T9SS1112XR520183 N/A
4320 FORESTRY 592 TIMBERWOLF
CONVERYOR 1999 1T9FC2410XR520165 N/A
4330 GREENWAYS 603 JOHN DEERE
X749 2008 144157 1672
(hours)
4510 STREETS 619 FORD F350 2001 1FDWF37F01ED79084 66760
4510 STREETS 685 RAY-TECH
HOTBOX 1999 RC9RC2112TGRC900
1 n/a
4310 RECYCLING 733 FORD F250 2012 1FT7W2BT9CEA16270 56759
4320 FORESTRY 813 FORD F350 2003 1FDWF37P23ED85867 58555
4320 FORESTRY 816 FORD F350 2004 1FDWF37PX4ED46106 55322
4320 FORESTRY 826 FORD F750 2001 3FDXF75H1MA84682 53977
~3~
Page 5 of 5
A14.Page 237 of 359
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Kumar Jensen, Chief Sustainability & Resilience Officer
CC: Kelley A. Gandurski, Corporation Counsel
Subject: Ordinance 79-O-20, Amending Title 3, Business Regulations, Chapter
2, Municipal Occupation Taxes, of the Evanston Municipal Code
Providing for an Infrastructure Maintenance Fee
Date: September 29, 2020
Recommended Action:
Staff recommends City Council adoption of Ordinance 79-O-20 by which the City Council
would amend Title 3, Business Regulations, Chapter 2, Municipal Occupation Taxes, of the
Evanston Municipal Code Providing for an Infrastructure Maintenance Fee.
Council Action:
For Action
Summary:
Staff have made one small amendment to Section 13 of the Ordinance since it was voted on
for introduction on August 10, 2020. The amendment allows for the ordinance to go into effect
once ComEd has been given proper notice (60 days) before the fee is instituted. Below is the
amended language, the underlined portion shows the new text:
SECTION 13. This Ordinance shall be in full force and effect pursuant to 35 ILCS 645/5-5,
and after its passage, approval and publication as provided by law.
Staff have also gathered additional information that shows that there will be a period of time,
approximately 18 months where Evanston rate customers will be subjected to both the
proposed Infrastructure Maintenance Fee and the Franchise Cost Addition (FCA). The
Infrastructure Maintenance Fee (IMF) will replace an existing fee, Franchise Cost Addition
(FCA) that all Evanston customers pay on their monthly ComEd bill. As a part of Evanston's
Franchise Agreement with ComEd the utility imposes the FCA and then us es the revenue
generated, roughly $480,000.00 annually, to provide a group of 20 City -owned facilities (see
attachment) with unbilled electricity. This current set up provides a disincentive to the City to
A15.Page 238 of 359
take actions that would reduce electric consumptio n and improve building performance in the
facilities that receive unbilled electricity.
Approving an IMF will result in the replacement of the FCA on Evanston customer bills.
However, after discussions with ComEd they revealed that ComEd collects the FCA in
arrears, similar to how property taxes are collected. This means that for a period of 18
months (December 2020 through May 2022) customers will see both an IMF and an FCA on
their monthly bill. Starting in June 2022 customers will no longer see the FC A charge and will
only have an IMF on their bill.The average cost of this fee for single family and multiple family
accounts can be found in the Table below:
Table 1: FCA Impact on Residential Accounts
Table 1. shows that over the 18th months the swi tch from the FCA to an IMF will result in an
average cost temporary cost increase of $16.56 for single family residential accounts and
$11.34 for multi-family residential accounts. This situation of having customer double charged
is certainly regrettable but given the way the State legislation is written it appears to be
Page 2 of 8
A15.Page 239 of 359
virtually impossible to avoid this type scenario if a municipality is interested in establishing an
IMF.
energfuture in ways find pledge to recommendation initial the by stand Staff and y
agreements and programs such as the community electricity aggregation program and
through new models for community solar to bring cost savings to customers to help offset this
minor additional cost burden.
Revenue for the City
Once the IMF replaces the FCA ComEd will begin (starting in December) to remit on a
monthly basis all revenue collected through the IMF to the City as cash. This will result in a
new revenue source for the City and the City paying for all electricity it consumes. Once the
IMF is instituted the City would include those electric accounts in its alternative electricity
purchase agreements allowing the City to purchase renewable electricity for those accounts
and pay a lower rate than ComEd's default rate. The City estimates that by pu rchasing
electricity for these accounts the City would see electric rates decrease leading to an
estimated $70,000.00 in electric cost savings annually.
Attachments:
Ordinance 79-O-20 Providing for an Infrastructure Maintenance Fee.pdf
List of Evanston Electric Accounts that Receive Unbilled Electricity
Page 3 of 8
A15.Page 240 of 359
1
7/29/20
8/27/20
79-O-20
AN ORDINANCE
Providing for an Infrastructure Maintenance Fee
“Amending Title 3, Business Regulations, Chapter 2, Municipal Occupation Taxes, of
the Evanston Municipal Code”
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY,
ILLINOIS:
SECTION 1 Definitions. Terms, whether capitalized or not, used in this Ordinance are
defined pursuant to 65 ILCS 5/8-11-2.
SECTION 2 Imposition of Infrastructure Maintenance Fee. For the privilege of
using the public rights of way for the delivery of electricity to consumers located within the
corporate limits of the City of Evanston (“City”), a Public Utility (or its successors) that deliver
electricity to retail electricity purchasers located to the City shall pay an Infrastructure
Maintenance Fee (“Fee”) as provided in this Section 2 on all kilowatt hours of electricity
delivered to each retail electricity purchaser located within the corporate limits of such
municipality.
1. The Fee collected by a Public Utility from each purchaser of electricity within the
corporate limits of the City shall be at the rates identified below and calculated on a
monthly basis for each purchaser:
a. For the first 2,000 kilowatt hours used or consumed in a month: 0.130 cents per
kilowatt hour delivered in the monthly billing period.
b. For the next 48,000 kilowatt hours used or consumed in a month: 0.048 cents
per kilowatt hour delivered in the monthly billing period.
c. For the next 50,000 kilowatt hours used or consumed in a month: 0.045 cents
per kilowatt hour delivered in the monthly billing period.
d. For the next 400,000 kilowatt hours used or consumed in a month: 0.044 cents
per kilowatt hour delivered in the monthly billing period.
e. For the next 500,000 kilowatt hours used or consumed in a month: 0.043 cents
per kilowatt hour delivered in the monthly billing period.
Page 4 of 8
A15.Page 241 of 359
2
f. For the next 2,00,000 kilowatt hours used or consumed in a month: 0.042 cents
per kilowatt hour delivered in the monthly billing period.
g. For the next 2,00,000 kilowatt hours used or consumed in a month: 0.040 cents
per kilowatt hour delivered in the monthly billing period.
h. For the next 5,000,000 kilowatt hours used or consumed in a month: 0.035 cen ts
per kilowatt hour delivered in the monthly billing period.
i. For the next 10,000,000 kilowatt hours used or consumed in a month: 0.009
cents per kilowatt hour delivered in the monthly billing period.
j. For all electricity used or consumed in excess of 20,000,000 kilowatt hours in a
month: 0.009 cents per kilowatt hour delivered in the monthly billing period.
SECTION 3 Collection. The Fee imposed by Section 2 on a Public Utility shall be
collected from retail electricity purchasers located within the c orporate limits of the City. A
Public Utility shall add such a Fee to the gross charge for delivering electricity to retail
electricity purchasers located within the corporate limits of the City. A Public Utility shall be
obligated to pay the complete value of the Fee every month regardless of the Public Utility’s
collection of the Fee from retail electricity purchasers located within the corporate limits of the
City.
SECTION 4 Books and Records.
1. A Public Utility which is required to collect a Fee pursuant to Section 2 shall keep
accurate books and records of all transactions which may affect the Fee provided for
herein including, but not limited to, records of the number of kilowatt hours (kWh)
used by each consumer within the City for each month, the c harge imposed upon
each retail electricity purchaser within the City for each month and the amount
actually collected,
2. A Public Utility which is required to collect a Fee pursuant to Section 2 shall provide
to the City, within seven (7) days of a written request, copies of all records, or any
part thereof, which the City requests, which the electricity deliverer is required to
keep pursuant to this Ordinance.
SECTION 5 Remittance and Return. A Public Utility which is required to collect a Fee
pursuant to Section 2 shall, on a monthly basis file a return with the City in a form prescribed
by the City along with the total revenues collected. The return and accompanying remittance
shall be delivered to the City on or before the last day of the month followi ng the month during
which the tax is collected or is required to be collected under Section 1.
SECTION 6 Reports to the City. On or before the last day of each month, A Public
Utility which is required to collect a Fee pursuant to Section 2 shall make a return to the
Finance Director for the preceding month stating:
1. Legal Name;
Page 5 of 8
A15.Page 242 of 359
3
2. Principal place of business;
3. Number of kilowatt hours delivered during the months in which the Fee is imposed;
4. Amount of Fee paid; and,
5. Such other reasonable and related information as the City may require.
A Public Utility making the return herein provided for shall, at the time of making such
return, pay to the Finance Director the amount of the Fee herein imposed, provided that in
connection with any return the person may, if they so elect, report and pay an amount based
upon a good faith estimate, with prompt adjustment of later payment based upon any
difference between such billings and Infrastructure Maintenance Fee gross receipts.
SECTION 7 Errors. If an excess amount of the Fee that has been paid which was not
due under the provisions of this Ordinance, whether as a result of a mistake of fact or and error
of law, then such amount shall be credited against any Fees due, or to become due, under this
Ordinance from the Public Utility, provided that no amounts erroneously paid more than three
(3) years prior to the filing of a claim therefor shall be so credited.
SECTION 8 Recovery Deadline. No action to recover any amount of Fee due under
the provisions of this Ordinance shall be commenced more than three (3) years after the due
date of such amount.
SECTION 9. Penalty. Any Public Utility that fails to make a return or makes a
fraudulent return or willfully violates any other provision of this Ordinance is guilty of a
misdemeanor and upon conviction shall be fined not less than $100.00 nor more than $200.00
per retail electricity account located within the corporate limits of the City and shall be liable for
civil action for the amount of tax due.
SECTION 10. If any section, paragraph, subdivision, clause, sentence or provision of
this Ordinance shall be adjudged by an y Court of competent jurisdiction to be invalid, such
judgement shall not affect, impair, invalidate or nullify the remainder thereof, which remainder
shall remain and continue in full force and effect.
SECTION 11. All ordinances or parts of ordinances in conflict herewith are hereby
released to the extent of such conflict.
SECTION 13. This Ordinance shall be in full force and effect pursuant to 35 ILCS
645/5-5, and after its passage, approval and publication as provided by law.
Page 6 of 8
A15.Page 243 of 359
4
Adopted: ___________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley A. Gandurski, Corporate Counsel
Page 7 of 8
A15.Page 244 of 359
Evanston
Produced by Regulatory Performance & Reporting - 4/24/2020 Page 34CONFIDENTIAL AND PROPRIETARY
Page 8 of 8
A15.Page 245 of 359
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Kumar Jensen, Chief Sustainability & Resilience Officer
CC: David Stoneback, Public Works Agency Director; Kate Lewis-Lakin
Budget Coordinator
Subject: Ordinance 85-O-20 Amending Title 8, Chapter 4, Part 9, Section 2
“Franchise” Imposition of Franchise Service Administrative Fee
Date: September 29, 2020
Recommended Action:
Staff recommends City Council adoption of Ordinance 85-O-20 Amending Title 8, Chapter 4,
Part 9, Section 2 “Franchise” Imposition of Franchise Service Administrative Fee.
Council Action:
For Action
Summary:
The position that would be funded by this fee increase would be located in the Public Works
Agency but would work in close collaboration with the Office of Sustainability, Community
Engagement Division, Health and Human Services Department and Economic Dev elopment.
A draft position description is attached and staff are seeking feedback from City Council on
the duties and responsibilities to ensure the position addresses priorities of the Council.
Upon direction from the Administration and Public Works Committee City staff drafted and
are bringing forward for introduction ordinance 85-O-20 which will impose a Franchise
Service Administrative Fee on garbage containers covered under the City's Commercial Solid
Waste Franchise. The ordinance will codify and mo dify a fee that has been in place since the
commercial solid waste franchise was established in 2008.
Since 2011 there has been virtually no change in the community recycling rate and the
commercial recycling rate has never reached 10%. Residential recyc ling rates in Evanston
are almost three times that amount at 27% for 2019, which is still quite low. Low recycling
rates mean two things: 1) Commercial customers are paying more for their solid waste
service than they need to, and 2) More material, much of it recyclable, is being sent to
landfills where it releases methane which contributes to climate change. Without increasing
A16.Page 246 of 359
recycling rates, Evanston will not meet its 50% waste diversion by 2025 (currently the
community is at 23%, peer communities boast percentages of 50% or more). The additional
funds will be dedicated to hiring a new employee who will have three primary responsibilities:
1. Manage the City's solid waste contracts and agreements
2. Lead implementation of the Zero Waste section of CARP
3. Evaluate solid waste services and their rates to ensure Evanston customers are
receiving equal access to services and paying an equitable rate for those service
Fee Impact Analysis:
Staff evaluated multiple scenarios for modifying the fee in order to determine t he impact on
different types of commercial accounts. Each scenario involved looking at all of the accounts
included in the service and understanding what the individual and aggregate impact would be
of each scenario. The recommended scenario would institut e a 20% reduction in the
administrative fee from $3.00 cubic yard per garbage container to $2.40 per cubic yard per
garbage container. The fee would then be applied to each garbage container and each
weekly pick up. Staff also recommend increasing the perm anent or temporary roll-off fee to
$1.00 per cubic yard up from the current rate of $0.95 per cubic yard. No fee is imposed for
recycling containers.
Table 1. Number of accounts impacted by the modified fee by weekly frequency of pick-ups
Frequency of
Pick-Ups
Number of
Accounts
Max Cost
Change Min Cost Change
Average Monthly
Price Change
1 513 -$7.20 -$0.30 -$1.15
2 430 $28.80 $0.90 $5.00
3 206 $42.00 $2.10 $15.00
4 42 $49.50 $6.60 $18.50
5 35 $162.00 $13.50 $48.00
6 27 $182.00 $11.40 $59.00
40% percent of customers (513 properties) would see a savings in the administrative fee
portion of their monthly bill. These are primarily smaller accounts that only have one garbage
pick-up a week. The table shows that accounts with more pick -ups could see a significant
cost increase. The new employee hired would work with all accounts to ensure those
accounts modify their service through increasing recycling and decreasing garbage to
minimize or eliminate any price increase from the modified fee.
Table 2. Number of accounts impacted by the modified fee by container size
Container Size
Number of
Accounts
Max Cost
Change
Min Cost
Change
Average Monthly
Price Change
0.32 11 $1.80 -$0.90 $0.03
0.47 116 $16.80 -$3.60 $0.74
1 135 $29.40 -$1.20 $0.89
1.5 402 $102.60 -$3.60 $6.99
2 462 $162.00 -$2.40 $7.86
4 49 $45.60 -$4.80 $7.74
6 44 $108.00 -$7.20 $19.31
8 22 $182.40 -$4.80 $24.65
Page 2 of 30
A16.Page 247 of 359
10 12 $114.00 -$6.00 $28.00
Looking at the number of accounts impacted by the size of containers they have actually
shows that the monthly average price change is less than a dollar for the accounts with
smaller containers. It also shows that the averaged monthly price change for 94% of the
accounts, 1,175 of 1,253, would be less than $8.00/month. It also demonstrates that
customers will all different size containers could see a cost savings. The modification of the
fees are anticipated to bring in close to $100,000.00 annually in add itional revenue for the
City.
Fee Impact Example Accounts:
In addition, to evaluating to impact of the fee on all accounts staff evaluated the impact of the
fee change and increasing recycling at 21 individual accounts. Staff looked at a diverse set of
accounts including: healthcare, daycare, bakery, restaurants, office buildings, multi-family
properties, houses of worship, school, beauty shop/salon, manufacturing and auto shops.
Staff once(i.e. arrangements accounts diverse with included also collection week a
collection, 5 times a week, no recycling service, some recycling service, etc.).
Each individual analysis is included in the attachment titled: Fee Impact Example Accounts.
The analysis showed that even in cases where the franchise fee increased substantially staff
were able to propose a modest service change that would increase recycling to at least 30%
while ensuring there is no overall increase in their monthly or annual costs. This cost
stabilization is achieved by reducing the garbage service and replacing it with cheaper
recycling service in roughly the same volume so properties do not lose any recycling and
garbage capacity.
Background:
In 2015, the City launched a mini-pilot program to increase recycling rates and reduce costs
for larger multi-family buildings covered by the Commercial Solid Waste Franchise. This pilot
demonstrated that properties could reduce their monthly bill by swapping trash containers for
recycling containers. Because the cost of recycling is cheaper than the cost of trash
participating properties were able to increase their diversion rate (amount they recycle) and
decrease their costs simultaneously. One role of the new employee would be to work with
properties to find ways to alter their service so all accounts can find savings and increase
their recycling simultaneously.
Since 2008, the City has had a Commercial Solid Waste Franchise that has been held by
Groot Industries, inc. This Agreement determines the cost of of recycling and trash service for
all commercial accounts and multi-family properties larger than 4 units in Evanston. The City
negotiated a 5-year extension in 2015 and will be issuing a new RFP for these services in
August, 2020.
Under the City's current Commercial Solid Waste Franchise agreement with Groot Industries,
Inc. the City imposes an administrative fee on three different services Groot provides:
1. Permanent garbage containers
Page 3 of 30
A16.Page 248 of 359
2. Temporary roll-off dumpsters
3. Permanent roll-off dumpsters
The revenue generated from all three services is $14,500.00 monthly or $175,000.00
annually. The fee is paid by the commercial customer and then remitted to the City as a cash
payment on a quarterly basis.
Attachments:
Ordinance 85-O-20 Amending City Code to add Administrative Fee Increase to the
Commercial Solid Waste Franchise
Fee Impact Example Accounts
Waste Reduction Coordinator
Page 4 of 30
A16.Page 249 of 359
8/26/2020
85-O-20
AN ORDINANCE
Amending Title 8, Chapter 4, Part 9, Section 2 “Franchise”
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Section 8-4-9-2 “Franchise” of the Evanston City Code
of 2012, as amended, is hereby further amended to read as follows:
8-4-9-2-3. - IMPOSITION OF FRANCHISE SERVICE ADMINISTRATIVE FEE
(A) For the collection, transportation, and disposal of municipal solid waste
provided by the franchise service there is hereby est ablished the following
administrative fee:
1. Two dollars and forty cents ($2.40) per month per cubic yard per solid
waste container multiplied by the number of times per week the solid
waste container is serviced.
2. One dollar and no cents ($1.00) per month p er cubic yard size of a
permanent roll off container multiplied by the number of times the
container is collected each month.
(B) For the collection, transportation, and disposal of construction debris provided
by the franchise service there is hereby established the following administrative
fee:
1. One dollar and no cents ($1.00) per month per cubic yard size of a
temporary roll off container multiplied by the number of times the
container is collected each month.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby
repealed.
Page 5 of 30
A16.Page 250 of 359
85-O-20
2
SECTION 3: If any provision of this ordinance or application thereof to any
person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall
not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable 85-O-20 shall be in full force and effect after
its passage and approval.
SECTION 4: This ordinance shall be in full force and effect on [DATE], 2020.
SECTION 5: The findings and recitals contained herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley A. Gandurski, Corporate Counsel
Page 6 of 30
A16.Page 251 of 359
Restaurant 1
Current Service and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 2 3 2 12 12 $376.05 $4,512.60 0%
Recycling 0 0 0 0 $0.00 $0.00
Quantity Size (CY) Rate (Per CY) Cost Per Month Annual Cost
Admin Fee 3 2 $3.00 $18.00 $216.00
Monthly Costs Annual Costs
Waste Fee $376.05 $4,512.60
Admin Fee $18.00 $216.00
Total $394.05 $4,728.60
Proposed Service and Costs
Container
Size (CY)
Number of
Containers
Collection
s Per
Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 2 2 2 8
12.47
$250.70 $3,008.40
36%
Recycling
0.47 1 1 0.47 $0.00 $0.00
2 1 2 4 $95.01 $1,140.12
Quantity Size (CY) Rate (Per CY) Frequency Per Week Cost Per Month Annual Cost
Admin Fee 2 2 $2.40 2 $38.40 $460.80
Monthly Costs Annual Costs
Waste Fee $345.71 $4,148.52
Admin Fee $38.40 $460.80
Total $384.11 $4,609.32
Summary
Current Proposed Difference
Monthly Collection Total $376.05 $345.71 $30.34
Monthly Admin Fee $18.00 $38.40 -$20.40
Monthly Total $394.05 $384.11 $9.94
Annual Collection Total $4,512.60 $4,148.52 $364.08
Annual Admin Fee $216.00 $460.80 -$244.80
Annual Total $4,728.60 $4,609.32 $119.28
Total Volume 12 12.47 0.47
Total Recycling Capacity 0% 36% 36%
Page 7 of 30
A16.Page 252 of 359
Restaurant 2
Current Service and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 2 1 4 8 8 $243.74 $2,924.88 0%
Recycling 0 0 0 0 $0 $0
Quantity Size (CY) Rate (Per CY) Cost Per Month Annual Cost
Admin Fee 1 2 $3.00 $6.00 $72.00
Monthly Costs Annual Costs
Waste Fee $243.74 $2,924.88
Admin Fee $6.00 $72.00
Total $249.74 $2,996.88
Proposed Service and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 1.5 1 4 6
7.97
$176.05 $2,112.60
25% 0.47 1 1 0.47 $0.00 $0.00
Recycling 1.5 1 1 1.5 $40.97 $491.64
Quantity Size (CY) Rate (Per CY) Frequency Per Week Cost Per Month Annual Cost
Admin Fee 1 1.5 $2.40 4 $14.40 $172.80
Monthly Costs Annual Costs
Waste Fee $217.02 $2,604.24
Admin Fee $14.40 $172.80
Total $231.42 $2,777.04
Summary
Current Proposed Difference
Monthly Collection Total $243.74 $217.02 $26.72
Monthly Admin Fee $6.00 $14.40 -$8.40
Monthly Total $249.74 $231.42 $18.32
Annual Collection Total $2,924.88 $2,604.24 $320.64
Annual Admin Fee $72.00 $172.80 -$100.80
Annual Total $2,996.88 $2,777.04 $219.84
Total Volume 8 7.97 -0.03
Total Recycling Capacity 0% 25% 25%
Page 8 of 30
A16.Page 253 of 359
Apartment Building
Current Service and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 1.5 3 3 13.5 13.5 $401.13 $4,813.56 0%
Recycling 0 0 0 0 $0.00 $0.00
Quantity Size (CY) Rate (Per CY) Cost Per Month Annual Cost
Admin Fee 3 1.5 $3.00 $13.50 $162.00
Monthly Costs Annual Costs
Waste Fee $401.13 $4,813.56
Admin Fee $13.50 $162.00
Total $414.63 $4,975.56
Proposed Service and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 1.5 3 2 9
13.47
$284.22 $3,410.64
33% 0.47 1 1 0.47 $0.00 $0.00
Recycling 2 1 2 4 $95.01 $1,140.12
Quantity Size (CY) Rate (Per CY) Frequency Per Week Cost Per Month Annual Cost
Admin Fee 3 1.5 $2.40 2 $21.60 $259.20
Monthly Costs Annual Costs
Waste Fee $379.23 $4,550.76
Admin Fee $21.60 $259.20
Total $400.83 $4,809.96
Summary
Current Proposed Difference
Monthly Collection Total $401.13 $379.23 $21.90
Monthly Admin Fee $13.50 $21.60 -$8.10
Monthly Total $414.63 $400.83 $13.80
Annual Collection Total $4,813.56 $4,550.76 $262.80
Annual Admin Fee $162.00 $259.20 -$97.20
Annual Total $4,975.56 $4,809.96 $165.60
Total Volume 13.5 13.47 -0.03
Total Recycling Capacity 0% 33% 33%
Page 9 of 30
A16.Page 254 of 359
Retail 1
Current Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 0.5 1 1 0.5
0.5
$23.98 $287.76
0%
Recycling 0 0 0 0 $0.00 $0.00
Quantity Size (CY) Rate (Per CY) Cost Per Month Annual Cost
Admin Fee 1 0.5 $3.00 $1.50 $18.00
Monthly Costs Annual Costs
Waste Fee $23.98 $287.76
Admin Fee $1.50 $18.00
Total $25.48 $305.76
Proposed Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 0.5 1 1 0.5
0.97
$23.98 $287.76
48%
Recycling 0.47 1 1 0.47 $0.00 $0.00
Quantity Size (CY) Rate (Per CY) Frequency Per Week Cost Per Month Annual Cost
Admin Fee 1 0.5 $2.40 1 $1.20 $14.40
Monthly Costs Annual Costs
Waste Fee $23.98 $287.76
Admin Fee $1.20 $14.40
Total $25.18 $302.16
Summary
Current Proposed Difference
Monthly Collection Total $23.98 $23.98 $0.00
Monthly Admin Fee $1.50 $1.20 $0.30
Monthly Total $25.48 $25.18 $0.30
Annual Collection Total $287.76 $287.76 $0.00
Annual Admin Fee $18.00 $14.40 $3.60
Annual Total $305.76 $302.16 $3.60
Total Volume 0.5 0.97 0.47
Total Recycling Capacity 0% 48% 48%
Page 10 of 30
A16.Page 255 of 359
Retail 2
Current Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume* Total Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 8 1 3 24 24 $535.91 $6,430.92 0%
Recycling 0 0 0 0 $0.00 $0.00
Quantity Size (CY) Rate (Per CY) Cost Per Month Annual Cost
Admin Fee 1 8 $3.00 $24.00 $288.00
Monthly Costs Annual Costs
Waste Fee $535.91 $6,430.92
Admin Fee $24.00 $288.00
Total $559.91 $6,718.92
Proposed Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume* Total Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 8 1 2 16
24.47
$371.07 $4,452.84
35%
Recycling
0.47 1 1 0.47 $0.00 $0.00
8 1 1 8 $131.12 $1,573.44
Quantity Size (CY) Rate (Per CY) Frequency Per Week Cost Per Month Annual Cost
Admin Fee 1 8 $2.40 2 $38.40 $460.80
Monthly Costs Annual Costs
Waste Fee $502.19 $6,026.28
Admin Fee $38.40 $460.80
Total $540.59 $6,487.08
Summary
Current Proposed Difference
Monthly Collection Total $535.91 $502.19 $33.72
Monthly Admin Fee $24.00 $38.40 -$14.40
Monthly Total $559.91 $540.59 $19.32
Annual Collection Total $6,430.92 $6,026.28 $404.64
Annual Admin Fee $288.00 $460.80 -$172.80
Annual Total $6,718.92 $6,487.08 $231.84
Total Volume 24 24.47 0.47
Total Recycling Capacity 0% 35% 35%
Page 11 of 30
A16.Page 256 of 359
House of Worship 1
Current Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 1 1 1 1 1 $44.10 $529.20 0%
Recycling 0 0 0 0 $0.00 $0.00
Quantity Size (CY) Rate (Per CY) Cost Per Month Annual Cost
Admin Fee 1 1 $3.00 $3.00 $36.00
Monthly Costs Annual Costs
Waste Fee $44.10 $529.20
Admin Fee $3.00 $36.00
Total $47.10 $565.20
Proposed Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 0.47 1 2 0.94 1.41 $41.55 $498.60 33%
Recycling 0.47 1 1 0.47 $0.00 $0.00
Quantity Size (CY) Rate (Per CY) Frequency Per Week Cost Per Month Annual Cost
Admin Fee 1 0.47 $2.40 2 $2.26 $27.07
Monthly Costs Annual Costs
Waste Fee $41.55 $498.60
Admin Fee $2.26 $27.07
Total $43.81 $525.67
Summary
Current Proposed Difference
Monthly Collection Total $44.10 $41.55 $2.55
Monthly Admin Fee $3.00 $2.26 $0.74
Monthly Total $47.10 $43.81 $3.29
Annual Collection Total $529.20 $498.60 $30.60
Annual Admin Fee $36.00 $27.07 $8.93
Annual Total $565.20 $525.67 $39.53
Total Volume 1 1.41 0.41
Total Recycling Capacity 0% 33% 33%
Page 12 of 30
A16.Page 257 of 359
House of Worship 2
Current Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 2 2 2 8 16 $250.70 $3,008.40 50%
Recycling 2 4 1 8 $190.04 $2,280.48
Quantity Size (CY) Rate (Per CY) Cost Per Month Annual Cost
Admin Fee 2 2 $3.00 $12.00 $144.00
Monthly Costs Annual Costs
Waste Fee $440.74 $5,288.88
Admin Fee $12.00 $144.00
Total $452.74 $5,432.88
Proposed Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total
Recycling
Capacity
Trash 2 2 1 4 16 $132.00 $1,584.00 75%
Recycling 2 3 2 12 $285.03 $3,420.36
Quantity Size (CY) Rate (Per CY) Frequency Per Week Cost Per Month Annual Cost
Admin Fee 2 2 $2.40 1 $19.20 $230.40
Monthly Costs Annual Costs
Waste Fee $417.03 $5,004.36
Admin Fee $19.20 $230.40
Total $436.23 $5,234.76
Summary
Current Proposed Difference
Monthly Collection Total $440.74 $417.03 $23.71
Monthly Admin Fee $12.00 $19.20 -$7.20
Monthly Total $452.74 $436.23 $16.51
Annual Collection Total $5,288.88 $5,004.36 $284.52
Annual Admin Fee $144.00 $230.40 -$86.40
Annual Total $5,432.88 $5,234.76 $198.12
Total Volume 16 16 0
Total Recycling Capacity 50% 75% 25%
Page 13 of 30
A16.Page 258 of 359
Office Building 1
Current Costs and Services
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 2 3 5 30 38 $906.60 $10,879.20 21%
Recycling 2 2 2 8 $190.02 $2,280.24
Quantity Size (CY) Rate (Per CY) Cost Per Month Annual Cost
Admin Fee 3 2 $3.00 $18.00 $216.00
Monthly Costs Annual Costs
Waste Fee $1,096.62 $13,159.44
Admin Fee $18.00 $216.00
Total $1,114.62 $13,375.44
Proposed Costs and Services
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 2 2 5 20 38 $604.40 $7,252.80 47%
Recycling 2 3 3 18 $427.59 $5,131.08
Quantity Size (CY) Rate (Per CY) Frequency Per Week Cost Per Month Annual Cost
Admin Fee 2 2 $2.40 5 $48.00 $576.00
Monthly Costs Annual Costs
Waste Fee $1,031.99 $12,383.88
Admin Fee $48.00 $576.00
Total $1,079.99 $12,959.88
Summary
Current Proposed Difference
Monthly Collection Total $1,096.62 $1,031.99 $64.63
Monthly Admin Fee $18.00 $48.00 -$30.00
Monthly Total $1,114.62 $1,079.99 $34.63
Annual Collection Total $13,159.44 $12,383.88 $775.56
Annual Admin Fee $216.00 $576.00 -$360.00
Annual Total $13,375.44 $12,959.88 $415.56
Total Volume 38 38 0
Total Recycling Capacity 21% 47% 26%
Page 14 of 30
A16.Page 259 of 359
Office Building 2
Current Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 2 4 6 48
74.35
$1,451.08 $17,412.96
3% 4 1 6 24 $558.00 $6,696.00
Recycling 0.47 1 5 2.35 $0.00 $0.00
Quantity Size (CY) Rate (Per CY) Cost Per Month Annual Cost
Admin Fee 4 2 $3.00 $24.00 $288.00
Admin Fee 1 4 $3.00 $12.00 $144.00
Monthly Costs Annual Costs
Waste Fee $2,009.08 $24,108.96
Admin Fee $36.00 $432.00
Total $2,045.08 $24,540.96
Proposed Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash
2 5 4 40
72.47
$1,218.70 $14,624.40
34%
4 1 2 8 $199.38 $2,392.56
Recycling
4 1 5 20 $457.96 $5,495.52
2 2 1 4 $95.02 $1,140.24
0.47 1 1 0.47 $0.00 $0.00
Quantity Size (CY) Rate (Per CY) Frequency Per Week Cost Per Month Annual Cost
Admin Fee 5 2 $2.40 $4.00 $96.00 $1,152.00
Admin Fee 1 4 $2.40 $2.00 $19.20 $230.40
Monthly Costs Annual Costs
Waste Fee $1,968.96 $23,627.52
Admin Fee $120.00 $1,440.00
Total $2,088.96 $25,067.52
Summary
Current Proposed Difference
Monthly Collection Total $2,094.08 $1,971.06 $123.02
Page 15 of 30
A16.Page 260 of 359
Monthly Admin Fee $36.00 $96.00 -$60.00
Monthly Total $2,130.08 $2,086.26 $43.82
Annual Collection Total $25,128.96 $23,652.72 $1,476.24
Annual Admin Fee $432.00 $1,382.40 -$950.40
Annual Total $25,560.96 $25,035.12 $525.84
Total Volume 74.4 72.47 -1.93
Total Recycling Capacity 3% 34% 31%
Page 16 of 30
A16.Page 261 of 359
School
Current Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume* Total Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 10 1 2 20 20 $436.25 $5,235.00 0%
Recycling 0 0 0 0 $0.00 $0.00
Quantity Size (CY) Rate (Per CY) Cost Per Month Annual Cost
Admin Fee 1 10 $3.00 $30.00 $360.00
Monthly Costs Annual Costs
Waste Fee $436.25 $5,235.00
Admin Fee $30.00 $360.00
Total $466.25 $5,595.00
Proposed Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume* Total Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 10 1 1 10 20 $236.12 $2,833.44 50%
Recycling 10 1 1 10 $149.73 $1,796.76
Quantity Size (CY) Rate (Per CY) Frequency Per Week Cost Per Month Annual Cost
Admin Fee 1 10 $2.40 1 $24.00 $288.00
Monthly Costs Annual Costs
Waste Fee $385.85 $4,630.20
Admin Fee $24.00 $288.00
Total $409.85 $4,918.20
Summary
Current Proposed Difference
Monthly Collection Total $436.25 $385.85 $50.40
Monthly Admin Fee $30.00 $24.00 $6.00
Monthly Total $466.25 $409.85 $56.40
Annual Collection Total $5,235.00 $4,630.20 $604.80
Annual Admin Fee $360.00 $288.00 $72.00
Annual Total $5,595.00 $4,918.20 $676.80
Total Volume 20 20 0
Total Recycling Capacity 0% 50% 50%
Page 17 of 30
A16.Page 262 of 359
Community Center
Current Services and Costs
Container Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 10 1 6 60 72 $1,096.50 $13,158.00 17%
Recycling 6 2 1 12 $221.20 $2,654.40
Quantity Size (CY) Rate (Per CY) Cost Per Month Annual Cost
Admin Fee 1 10 $3.00 $30.00 $360.00
Monthly Costs Annual Costs
Waste Fee $1,317.70 $15,812.40
Admin Fee $30.00 $360.00
Total $1,347.70 $16,172.40
Proposed Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 10 1 3 30 70 $636.50 $7,638.00 57%
Recycling 10 1 4 40 $598.95 $7,187.40
Quantity Size (CY)
Rate (Per
CY) Frequency Per Week Cost Per Month Annual Cost
Admin Fee 1 10 $2.40 3 $72.00 $864.00
Monthly Costs Annual Costs
Waste Fee $1,235.45 $14,825.40
Admin Fee $72.00 $864.00
Total $1,307.45 $15,689.40
Summary
Current Proposed Difference
Monthly Collection Total $1,317.70 $1,235.45 $82.25
Monthly Admin Fee $30.00 $72.00 -$42.00
Monthly Total $1,347.70 $1,307.45 $40.25
Annual Collection Total $15,812.40 $14,825.40 $987.00
Annual Admin Fee $360.00 $864.00 -$504.00
Annual Total $16,172.40 $15,689.40 $483.00
Total Volume 72 70 -2
Total Recycling Capacity 17% 57% 40%
Page 18 of 30
A16.Page 263 of 359
Healthcare
Current Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 2 9 5 90 90 $2,719.80 $32,637.60 0%
Recycling 0 0 0 0 $0.00 $0.00
Quantity Size (CY) Rate (Per CY) Cost Per Month Annual Cost
Admin Fee 9 2 $3.00 $54.00 $648.00
Monthly Costs Annual Costs
Waste Fee $2,719.80 $32,637.60
Admin Fee $54.00 $648.00
Total $2,773.80 $33,285.60
Proposed Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 2 6 5 60
90.47
$1,813.20 $21,758.40
34% Recycling 0.47 1 1 0.47 $0.00 $0.00
2 3 5 30 $712.59 $8,551.08
Quantity Size (CY) Rate (Per CY) Frequency Per Week Cost Per Month Annual Cost
Admin Fee 6 2 $2.40 5 $144.00 $1,728.00
Monthly Costs Annual Costs
Waste Fee $2,525.79 $30,309.48
Admin Fee $144.00 $1,728.00
Total $2,669.79 $32,037.48
Summary
Current Proposed Difference
Monthly Collection Total $2,719.80 $2,525.79 $194.01
Monthly Admin Fee $54.00 $144.00 -$90.00
Monthly Total $2,773.80 $2,669.79 $104.01
Annual Collection Total $32,637.60 $30,309.48 $2,328.12
Annual Admin Fee $648.00 $1,728.00 -$1,080.00
Annual Total $33,285.60 $32,037.48 $1,248.12
Total Volume 90 90.47 0.47
Total Recycling Capacity 0% 34% 34%
Page 19 of 30
A16.Page 264 of 359
Small Healthcare
Current Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 1 1 1 1 1 $44.10 $529.20 0%
Recycling 0 $0.00 $0.00
Quantity Size (CY) Rate (Per CY) Cost Per Month Annual Cost
Admin Fee 1 1 $3.00 $3.00 $36.00
Monthly Costs Annual Costs
Waste Fee $44.10 $529.20
Admin Fee $3.00 $36.00
Total $47.10 $565.20
Proposed Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 1 1 1 1 1.47 $44.10 $529.20 32%
Recycling 0.47 1 1 0.47 $0.00 $0.00
Quantity Size (CY) Rate (Per CY) Frequency Per Week Cost Per Month Annual Cost
Admin Fee 1 1 $2.40 1 $2.40 $28.80
Monthly Costs Annual Costs
Waste Fee $44.10 $529.20
Admin Fee $2.40 $28.80
Total $46.50 $558.00
Summary
Current Proposed Difference
Monthly Collection Total $44.10 $44.10 $0.00
Monthly Admin Fee $3.00 $2.40 $0.60
Monthly Total $47.10 $46.50 $0.60
Annual Collection Total $529.20 $529.20 $0.00
Annual Admin Fee $36.00 $28.80 $7.20
Annual Total $565.20 $558.00 $7.20
Total Volume 1 1.47 0.47
Total Recycling Capacity 0% 32% 32%
Page 20 of 30
A16.Page 265 of 359
Cafe
Current Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 1.5 1 2 3
5.47
$94.74 $1,136.88
45%
Recycling 0.47 1 1 0.47 $0.00 $0.00
1 1 2 2 $74.93 $899.16
Quantity Size (CY) Rate (Per CY) Cost Per Month Annual Cost
Admin Fee 1 1.5 $3.00 $4.50 $54.00
Monthly Costs Annual Costs
Waste Fee $169.67 $2,036.04
Admin Fee $4.50 $54.00
Total $174.17 $2,090.04
Proposed Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 1.5 1 1 1.5
5.97
$54.07 $648.84
75% Recycling 0.47 1 1 0.47 $0.00 $0.00
2 1 2 4 $95.01 $1,140.12
Quantity Size (CY) Rate (Per CY) Frequency Per Week Cost Per Month Annual Cost
Admin Fee 1 1.5 $2.40 1 $3.60 $43.20
Monthly Costs Annual Costs
Waste Fee $149.08 $1,788.96
Admin Fee $3.60 $43.20
Total $152.68 $1,832.16
Summary
Current Proposed Difference
Monthly Collection Total $169.67 $149.08 $20.59
Monthly Admin Fee $4.50 $3.60 $0.90
Monthly Total $174.17 $152.68 $21.49
Annual Collection Total $2,036.04 $1,788.96 $247.08
Annual Admin Fee $54.00 $43.20 $10.80
Annual Total $2,090.04 $1,832.16 $257.88
Total Volume 5.47 5.97 0.5
Total Recycling Capacity 45% 75% 30%
Page 21 of 30
A16.Page 266 of 359
Bakery
Current Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 2 1 5 10 16 $302.20 $3,626.40 38%
Recycling 2 1 3 6 $142.53 $1,710.36
Quantity Size (CY) Rate (Per CY) Cost Per Month Annual Cost
Admin Fee 1 2 $3.00 $6.00 $72.00
Monthly Costs Annual Costs
Waste Fee $444.73 $5,336.76
Admin Fee $6.00 $72.00
Total $450.73 $5,408.76
Proposed Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 2 1 3 6 16 $180.12 $2,161.44 63%
Recycling 2 1 5 10 $237.53 $2,850.36
Quantity Size (CY) Rate (Per CY) Frequency Per Week Cost Per Month Annual Cost
Admin Fee 1 2 $2.40 3 $14.40 $172.80
Monthly Costs Annual Costs
Waste Fee $417.65 $5,011.80
Admin Fee $14.40 $172.80
Total $432.05 $5,184.60
Summary
Current Proposed Difference
Monthly Collection Total $444.73 $417.65 $27.08
Monthly Admin Fee $6.00 $14.40 -$8.40
Monthly Total $450.73 $432.05 $18.68
Annual Collection Total $5,336.76 $5,011.80 $324.96
Annual Admin Fee $72.00 $172.80 -$100.80
Annual Total $5,408.76 $5,184.60 $224.16
Total Volume 16 16 0
Total Recycling Capacity 38% 63% 25%
Page 22 of 30
A16.Page 267 of 359
Daycare
Current Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 1.5 2 1 3 3 $108.14 $1,297.68 0%
Recycling 0 0 0 0 $0.00 $0.00
Quantity Size (CY) Rate (Per CY) Cost Per Month Annual Cost
Admin Fee 2 1.5 $3.00 $9.00 $108.00
Monthly Costs Annual Costs
Waste Fee $108.14 $1,297.68
Admin Fee $9.00 $108.00
Total $117.14 $1,405.68
Proposed Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 1.5 1 1 1.5
3.47
$54.07 $648.84
57%
Recycling 0.47 1 1 0.47 $0.00 $0.00
1.5 1 1 1.5 $40.97 $491.64
Quantity Size (CY) Rate (Per CY) Frequency Per Week Cost Per Month Annual Cost
Admin Fee 1 1.5 $2.40 1 $3.60 $43.20
Monthly Costs Annual Costs
Waste Fee $95.04 $1,140.48
Admin Fee $3.60 $43.20
Total $98.64 $1,183.68
Summary
Current Proposed Difference
Monthly Collection Total $108.14 $95.04 $13.10
Monthly Admin Fee $9.00 $3.60 $5.40
Monthly Total $117.14 $98.64 $18.50
Annual Collection Total $1,297.68 $1,140.48 $157.20
Annual Admin Fee $108.00 $43.20 $64.80
Annual Total $1,405.68 $1,183.68 $222.00
Total Volume 3 3.47 0.47
Total Recycling Capacity 0% 57% 57%
Page 23 of 30
A16.Page 268 of 359
Small Multi-Family
Current Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 2 1 1 2 2.47 $66.00 $792.00 19%
Recycling 0.47 1 1 0.47 $0.00 $0.00
Quantity Size (CY) Rate (Per CY) Cost Per Month Annual Cost
Admin Fee 1 2 $3.00 $6.00 $72.00
Monthly Costs Annual Costs
Waste Fee $66.00 $792.00
Admin Fee $6.00 $72.00
Total $72.00 $864.00
Proposed Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 2 1 1 2 2.47 $66.00 $792.00 19%
Recycling 0.47 1 1 0.47 $0.00 $0.00
Quantity Size (CY) Rate (Per CY) Frequency Per Week Cost Per Month Annual Cost
Admin Fee 1 2 $2.40 1 $4.80 $57.60
Monthly Costs Annual Costs
Waste Fee $66.00 $792.00
Admin Fee $4.80 $57.60
Total $70.80 $849.60
Summary
Current Proposed Difference
Monthly Collection Total $66.00 $66.00 $0.00
Monthly Admin Fee $6.00 $4.80 $1.20
Monthly Total $72.00 $70.80 $1.20
Annual Collection Total $792.00 $792.00 $0.00
Annual Admin Fee $72.00 $57.60 $14.40
Annual Total $864.00 $849.60 $14.40
Total Volume 2.47 2.47 0
Total Recycling Capacity 19% 19% 0%
Page 24 of 30
A16.Page 269 of 359
Large Multi-Family
Current Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 1.5 3 4 18 24.72 $528.15 $6,337.80 27%
Recycling 0.48 14 1 6.72 $322.84 $3,874.08
Quantity Size (CY) Rate (Per CY) Cost Per Month Annual Cost
Admin Fee 3 1.5 $3.00 $13.50 $162.00
Monthly Costs Annual Costs
Waste Fee $850.99 $10,211.88
Admin Fee $13.50 $162.00
Total $864.49 $10,373.88
Proposed Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 1.5 2 4 12 24 $352.10 $4,225.20 50%
Recycling 1 12 1 12 $449.40 $5,392.80
Quantity Size (CY) Rate (Per CY) Frequency Per Week Cost Per Month Annual Cost
Admin Fee 2 1.5 $2.40 4 $57.60 $691.20
Monthly Costs Annual Costs
Waste Fee $801.50 $9,618.00
Admin Fee $57.60 $691.20
Total $859.10 $10,309.20
Summary
Current Proposed Difference
Monthly Collection Total $850.99 $801.50 $49.49
Monthly Admin Fee $13.50 $57.60 -$44.10
Monthly Total $864.49 $859.10 $5.39
Annual Collection Total $10,211.88 $9,618.00 $593.88
Annual Admin Fee $162.00 $691.20 -$529.20
Annual Total $10,373.88 $10,309.20 $64.68
Total Volume 24.72 24 -0.72
Total Recycling Capacity 27% 50% 23%
Page 25 of 30
A16.Page 270 of 359
Beauty
Current Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 1 1 1 1 1 $44.10 $529.20 0%
Recycling 0 0 0 0 $0.00 $0.00
Quantity Size (CY) Rate (Per CY) Cost Per Month Annual Cost
Admin Fee 1 1 $3.00 $3.00 $36.00
Monthly Costs Annual Costs
Waste Fee $44.10 $529.20
Admin Fee $3.00 $36.00
Total $47.10 $565.20
Proposed Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 1 1 1 1 1.47 $44.10 $529.20 32%
Recycling 0.47 1 1 0.47 $0.00 $0.00
Quantity Size (CY) Rate (Per CY) Frequency Per Week Cost Per Month Annual Cost
Admin Fee 1 1 $2.40 1 $2.40 $28.80
Monthly Costs Annual Costs
Waste Fee $44.10 $529.20
Admin Fee $2.40 $28.80
Total $46.50 $558.00
Summary
Current Proposed Difference
Monthly Collection Total $44.10 $44.10 $0.00
Monthly Admin Fee $3.00 $2.40 $0.60
Monthly Total $47.10 $46.50 $0.60
Annual Collection Total $529.20 $529.20 $0.00
Annual Admin Fee $36.00 $28.80 $7.20
Annual Total $565.20 $558.00 $7.20
Total Volume 1 1.47 0.47
Total Recycling Capacity 0% 32% 32%
Page 26 of 30
A16.Page 271 of 359
Auto
Current Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 2 1 1 2 2.47 $66.00 $792.00 19%
Recycling 0.47 1 1 0.47 $0.00 $0.00
Quantity Size (CY) Rate (Per CY) Cost Per Month Annual Cost
Admin Fee 1 2 $3.00 $6.00 $72.00
Monthly Costs Annual Costs
Waste Fee $66.00 $792.00
Admin Fee $6.00 $72.00
Total $72.00 $864.00
Proposed Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 2 1 1 2 2.47 $66.00 $792.00 19%
Recycling 0.47 1 1 0.47 $0.00 $0.00
Quantity Size (CY) Rate (Per CY) Frequency Per Week Cost Per Month Annual Cost
Admin Fee 1 2 $2.40 1 $4.80 $57.60
Monthly Costs Annual Costs
Waste Fee $66.00 $792.00
Admin Fee $4.80 $57.60
Total $70.80 $849.60
Summary
Current Proposed Difference
Monthly Collection Total $66.00 $66.00 $0.00
Monthly Admin Fee $6.00 $4.80 $1.20
Monthly Total $72.00 $70.80 $1.20
Annual Collection Total $792.00 $792.00 $0.00
Annual Admin Fee $72.00 $57.60 $14.40
Annual Total $864.00 $849.60 $14.40
Total Volume 2.47 2.47 0
Total Recycling Capacity 19% 19% 0%
Page 27 of 30
A16.Page 272 of 359
Light Manufacturer
Current Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 1 2 1 2 4 $88.20 $1,058.40 50%
Recycling 1 2 1 2 $74.90 $898.80
quantity Size (CY) Rate (Per CY) Cost Per Month Annual Cost
Admin Fee 2 1 $3.00 $6.00 $72.00
Monthly Costs Annual Costs
Waste Fee $163.10 $1,957.20
Admin Fee $6.00 $72.00
Total $169.10 $2,029.20
Proposed Services and Costs
Container
Size (CY)
Number of
Containers
Collections
Per Week Volume*
Total
Volume
Monthly
Costs
Annual
Costs
Total Recycling
Capacity
Trash 1 1 1 1 4 $44.10 $529.20 75%
Recycling 1 3 1 3 $112.35 $1,348.20
quantity Size (CY) Rate (Per CY) Frequency Per Week Cost Per Month Annual Cost
Admin Fee 1 1 $2.40 1 $2.40 $28.80
Monthly Costs Annual Costs
Waste Fee $156.45 $1,877.40
Admin Fee $2.40 $28.80
Total $158.85 $1,906.20
Summary
Current Proposed Difference
Monthly Collection Total $163.10 $156.45 $6.65
Monthly Admin Fee $6.00 $2.40 $3.60
Monthly Total $169.10 $158.85 $10.25
Annual Collection Total $1,957.20 $1,877.40 $79.80
Annual Admin Fee $72.00 $28.80 $43.20
Annual Total $2,029.20 $1,906.20 $123.00
Total Volume 4 4 0
Total Recycling Capacity 50% 75% 25%
Page 28 of 30
A16.Page 273 of 359
Date Developed: March 2016
HR Review Date:
JOB DESCRIPTION/JOB POSTING
AN EQUAL OPPORTUNITY EMPLOYER M/W/D
DEPARTMENT: Public Works Agency
DIVISION: Public Services
POSITION TITLE: Waste Reduction Coordinator
JOB TYPE:
PAY GRADE/RANGE:
FLSA STATUS:
NATURE OF WORK:
This position will be responsible for implementing programs that support the Evanston Climate
Action and Resilience Plan (CARP)Zero Waste by 2050 goal within the operations of the Public
Works Agency.The position will primarily focus on administering the City’s solid waste
contracts,improving the service experience for all solid waste customers in Evanston,
increasing recycling and composting opportunities,evaluating existing services and rates to
increase service access,etc.This position is not a supervisory position and will work in close
coordination with the City’s Recycling and Environmental Maintenance Supervisor and their
division staff.
This position will serve in the City of Evanston Public Works Agency within the Public Services
Bureau and will report directly to the Public Services Bureau Chief.This position will also work
closely with the Chief Sustainability & Resilience Officer and other departments as appropriate.
ESSENTIAL FUNCTIONS (Specific assignment will include some or all of the following):
●Leads implementation of the City’s Zero Waste section of the Climate Action and Resilience
Plan
●Administers the City’s solid waste related contracts and agreements including: residential
food and yard waste program, commercial solid waste franchise, condo garbage collection
and food scrap franchise.
●Ensures waste haulers and contractors are in compliance with relevant City Code and
Page 29 of 30
A16.Page 274 of 359
contract requirements including report submission, customer service and data reports
●Partners with the Health and Human Services Department to address issues of damaged
containers, overflowing containers, litter, leaking vehicles or containers, etc.
●Enforces the City’s franchise waste hauling contracts in accordance with City Code.
●Tracks, analyzes and reports community and municipal waste data including supporting
waste areas of the City’s greenhouse gas emissions inventory
●Works with the Economic Development Division to partner with local business districts to
ensure that commercial properties are receiving services as required by the commercial
solid waste franchise.
●Develops educational and outreach materials in conjunction with the Community
Engagement Division and the Office of Sustainability to better inform the community on
effective actions to reduce material use and waste and increase waste diversion.
●Assists with the management of the Evanston recycling program and initiatives.
●Partners with community organizations to develop and implement community waste
reduction strategies such as repair clinics, educational workshops, etc.
●Works with Parks & Recreation to ensure the continuation of waste diversion policies &
practices for community facilities & events
●Supports implementation of the City’s Climate Action and Resilience Plan
●Researches, and applies for, applicable grants in order to further develop and improve the
City’s environmental sustainability initiatives.
●Assists Public Works Agency with the planning and execution of Evanston’s annual
Recycling event and other waste reduction and recycling programs.
●Represents the City at external meetings, and reports back to the Director and appropriate
Bureau Chiefs on activity of external organizations and committees. May make
presentations and/or represent the Public Works Agency at meetings of City Boards and
Commissions and civic or professional groups. Required meetings may be held outside of
normal business hours.
●Assists,as needed,the Public Works Agency Director and Bureau Chiefs in preparation of
presentations and supporting materials for presentation to City Council,Committee
meetings, key environmental groups, and/or other special interest groups.
●Performs other duties as assigned.
Page 30 of 30
A16.Page 275 of 359
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Marion Johnson, Housing and Grants Intern
CC: Johanna Nyden, Community Development Director; Sarah Flax,
Housing and Grants Manager
Subject: Renewal Contract for Landlord-Tenant Services with Metropolitan
Tenants Organization and Lawyers' Committee for Better Housing for
October 1, 2020 - December 31, 2021
Date: September 29, 2020
Recommended Action:
The Housing and Homelessness Commission and staff recommend approval of a not to
exceed and (MTO) Organization Tenants contract with renewal $87,500 Metropolitan
Lawyers’ Committee for Better Housing (LCBH) for landlord-tenant services.
Funding Source:
The funding source is the City’s Affordable Housing Fund, 250.21.5465.65497, Landlord -
Tenant services. The Affordable Housing Fund currently has an unallocated cash balance of
approximately $2,275,000.
Council Action:
For Action
Summary:
The City contracted with MTO and LCBH for landlord -tenant services from October 1, 2019
through September 30, 2020 for a not to exceed amount of $70,000. Between October 1,
2019 and June 30, 2020, MTO has handled 305 cases, averaging 34 cases per month. In
addition, MTO held three online workshops to provide guidance for tenants and landlords on
changes due to COVID-19 that were recorded and are posted on the City's Landlord and
Tenant Resources webpage. Two webinars were for renters, one in English and one in
Spanish; the third was for landlords/property managers. To date, the City has paid $43,656 to
MTO for landlord-tenant services.
The proposed renewal contract from MTO/LCBH covers a 15 -month period, from October 1,
2020 to December 31, 2021. This is recommended so that the period of service of the
P1.Page 276 of 359
contract will be aligned with the City's fiscal year to facilitate budgeting in future years.
MTO/LCBH submitted an application for renewal of its contract with the City for a not to
exceed amount of $87,500.The collaboration between MTO and LCBH results in greater
efficiency in service delivery, reduced administrative time spent on intake of clients, and
improved data collection and reporting.
The total contract of $87,500 for a 15 -month period is the same on a monthly basis as the
current contract of $70,000 for a 12-month period. Services are divided into a base scope of
work and additional services that will be provided as needed. However, cases in the base
scope have increased during the current 12-month contract, from an average of 30 cases per
month to between 35 and 40 cases per month (see attached repo rting). Based on the current
issues that include tenants unable to pay rent because of reduced income due to COVID -19
and the future expiration of the moratoriums on evictions of those tenants, cases are not
expected to decline, and are more likely to incr ease. As a result, funding has been increased
for the base scope of work from $10,875 to $11,700 per quarter.
Base Scope of Work - $58,500: $46,000 for MTO and $12,500 for LCBH, would be paid for
in five quarterly installments of $11,700 in the month fo llowing each quarter (January, April,
July, and October 2021, and January 2022. The following services are included:
• Operating a free hotline for landlord-tenant inquiries Monday through Friday from 1-5
pm; for callers who call outside of those hours, MTO will return all calls within two
business days.
• Responding to landlord-tenant inquiries received through the City’s 311 system and
the MTO hotline, estimated at 35-40 cases per month.
• Delivering information and assistance to landlords and tenants, including help with
writing letters, strategies on how to resolve issues through negotiations, and referrals
to other sources.
• Working with the City to maintain current landlord -tenant information on the City’s and
MTO’s websites.
• Coordinating at least two two-hour trainings for Evanston tenants and landlords.
• Working with the City's Property Standards Division RENT program to provide at least
one two-hour training for Evanston landlords and/or property managers.
Additional Services - up to $29,000: would be billed to the City on a quarterly basis as
incurred, but not to exceed $29,000 during the contract period. The following services are
included:
• Mediation between landlords and tenants would be provided at the hourly rate per the
fee schedule (exhibit A) and billed based on actual hours and applicable reimbursable
costs.
• Tenant organizing would be provided at the hourly rate per the fee schedule (exhibit A)
and billed based on actual hours and applicable reimbursable expenses per building
case, whichat buildings for as such problems common facing tenants a are
foreclosure, poor maintenance, building security concerns, health hazards, etc.
Page 2 of 14
P1.Page 277 of 359
• Legal representation for low-income Evanston tenants to avoid displacement through
evictions and illegal lockouts would be provided and billed at $120 per hour, plus any
reimbursable expenses associated with these cases.
Legislative History:
City Council approved a 12-month contract with MTO/LCBH in a not to exceed amount of
$70,000 in January 2020.
Attachments:
MTO-LCBH Application-Qualifications Narrative & Fee Schedule
MTO-LCBH Landlord-Tenant Cases-2019 & Oct 2019-August 2020
Page 3 of 14
P1.Page 278 of 359
1727 S Indiana Avenue, Suite G03
Chicago, IL 60616 -1390
Tel: 773/292 -4980
Hotline: 773/292 -4988
Fax: 773/292 -0333
www.tenants-rights.org
August 27, 2020
City of Evanston
Lorraine M. Morton Civic Center
2100 Ridge Road, Room 3203
Evanston, Illinois 60201
To the Housing and Homelessness Commission:
The Metropolitan Tenants Organization (MTO) is happy to submit a proposal to renew our Landlord
and Tenants Services contract for the City of Evanston. The Metropolitan Tenants Organization is the
largest provider of services to tenants and tenants’ organizations in the Chicago Metropolitan area.
MTO has been providing services to renters fo r over 30 years and we believe a good tenant and good
landlord can make a difference in ensuring that housing is decent and affordable.
MTO’s legal partner, the Lawyers’ Committee for Better Housing (LCBH) has been in existence for
almost 40 years. They have an equally illustrious history. The agency has defended thousands of
tenants in eviction court and helped them to avoid homelessness. Our proposed budget includes
$30,000 for LCBH to provide technical support to MTO and free legal representation and a dvice for
Evanston tenants with low and moderate incomes.
Over the past year MTO, LCBH, and the City of Evanston have forged a partnership to preserve
affordable housing and stabilize tenants in their homes and communities. The number of tenants and
landlords served has been slowly increasing over the past year. We are now handling on average more
than 35 cases per month. MTO provides phone counseling, until COVID hit MTO provided in person
counseling at the Evanston library on Friday afternoons, three wor kshops to landlords and tenants
(one was in Spanish), and in several cases LCBH provided legal support.
We believe the upcoming year is going to be particularly important as soon the State of Illinois
Eviction Moratorium is going to be lifted. This puts potentially hundreds of tenants at risk of eviction
and displacement. As you consider our request, we hope that you will find the resources to maintain
this program, which, in the long run will reduce other costs by preventing homelessness.
If you have any questions or need further information, please feel free to contact me at 773 -292-4980
x 226 or via email at johnb@tenants -rights.org .
Sincerely,
John Bartlett
Executive Director
Page 4 of 14
P1.Page 279 of 359
Landlord-Tenants Submission
City of Evanston, Illinois
The Qualifications and Experience of Organizations:
MTO has been serving residents of Evanston for the past 2.5 year, providing tenants and landlords with
information and referrals regarding rental laws of Evanston and the State of Illinois. Metropolitan
Tenants Organization (MTO) has three interrelated program areas: Tenant Stabilization, Affordable
Housing Preservation, and Advocacy.
Tenant Stabilization works with individual tenants to stabilize their housing situation. Our Tenant
Stabilization program includes the Tenants’ Rights Hotline, Eviction Prevention Program and the Healthy
Homes Program.
The Tenant’s Rights Hotline serves about 10,000 renters every year. The hotline empowers renters to
preserve and stabilize their housing situation by giving tenants tools and support needed to resolve current
housing issues. The Hotline makes it easy for tenants to find out the law, know how to communicate with
their landlord, document their situation, and most importantly, solve their housing problems. The Hotline
also acts as the eyes and ears of the agency. They alert us to emerging issues. The hotline and app serve as
portals to MTO's organizing and advocacy programs. All issues are tracked by address. MTO has the
capacity to map problems by ward or zip code.
MTO’s Eviction Prevention Program provides tenants who are at risk of eviction with services and
referrals. In fiscal year 2020, MTO interviewed more than 500 renters who were at risk of eviction and
accepted half of them into the program. MTO staff referred 150 of those tenants to legal aid attorneys.
Legal service providers accepted 80 percent of the cases and were able to successfully defend the te nants.
MTO helped all tenants gather the necessary documents to defend themselves in eviction. We helped
almost 75 tenants negotiate and work out deals with their landlord thus avoiding eviction all together.
During COVID, this is especially important. We have worked with tenants not only to avoid eviction but
to get their rent reduced and new leases signed.
MTO's Healthy Homes Program (HHP) provides families with additional assistance to address any home-
based health hazards. MTO conducts home inspec tions to assess the problems, and provides information
to tenants to help them identify, correct, and maintain a safe and healthy home. The HHP also acts as a
means to bridge health care and housing by looking at prevention. MTO has developed partnerships with
several agencies, health care providers, and universities, including, Chicago Department of Public Health
(CDPH), Sinai Urban Health Institute (SUHI), Loyola University, and funding from US Environmental
Protection Agency (EPA). This collaboration wor ks with renters, particularly homes with children, to
abate home-based health hazards like asthma triggers and lead.
Affordable Housing Preservation Program (AHPP) at MTO works to stabilize tenants and their
connectedness with their communities by preserving affordable housing. MTO works in subsidized and
market housing. Low -income renters face a variety of pressures and conditions that can lead to
displacement. Deteriorating buildings, poor maintenance, foreclosures, and building owners opting out of
affordable contract renewals are all reasons that tenants may be forced to relocate, thus affecting their
stability. MTO’s AHPP works to help renters address these issues and remain in affordable, stable, safe,
and decent housing. For instance MTO worked with a group of senior tenants in Evanston to get elevator
services restored. MTO works in 30 to 40 multi-unit buildings every year with new and/or existing
tenants’ associations.
Page 5 of 14
P1.Page 280 of 359
Tenant Advocacy at MTO is rooted in the organization’s vision and values of nurt uring the engagement of
families advocating on their own behalf for positive change. Sometimes that change means promoting
legislative policies and programs. Supporting renting families takes place at all levels from the Tenant
Hotline, the Squared Away Chicago app, walk-ins, or networking at community events. Families learn
about their housing rights and the interconnectedness to other rights such as health care and civil rights.
As tenant leaders increase their skill sets through the experience of asserting their rights, MTO develops
opportunities to engage then in city, state, and national policy campaigns. Through MTO renters are able
to identify commonalities between their own experiences and those of renters from other parts of the
region. They identify common issues and develop campaigns and organizing strategies to move issues
forward. Emerging leaders are nurtured with training opportunities, as well as encouragement to take on
positions of leadership in broader campaigns for institutional change. Th rough these campaigns, renting
families can meet with government officials and impact public and private rental housing policy. As they
participate in broader social justice coalitions in which MTO participates, they experience the successes
peoples' movements can have. This experience helps to build momentum and ownership over the process
of positive social change.
A survey of MTO’s program participants highlights our capacity to work with low -income households
and individuals. Almost fifty-five percent of constituents have incomes at or below the poverty line, 71%
are African American, 15% are Latino/Hispanic. Seventy -five percent of all people who use MTO’s
services are women. Fifteen percent of our constituents identify as immigrants and refugees.
Most of the service population lives in Cook County’s poorest neighborhoods. Their homes are often in
disrepair, with pests, heating problems, leaks, mold, etc. The women in these predominantly female -
heading households are often afraid to complain out of fear of eviction and the threat it poses to their
families. Moving from home to home is a way of life. Even though moving costs money and harms their
children’s education, most of these women feel they have no choice.
MTO has the capacity to service Evanston’s Spanish speaking population. MTO has 3 bi-lingual Spanish
speaking staff. Should other languages be required MTO has relationships that can provide this assistance
on an as needed basis. When the COVID pandemic first hit and the Governor issued a morator ium on
evictions, MTO provided Spanish speaking residents of Evanston with a workshop on Landlord and
Tenants Rights during the pandemic.
MTO provides similar services for the City of Chicago and Cook County in its southern suburbs. For each
we provide renters with an information and referral phone help line, organize tenants’ associations and
host workshops on the tenant laws for the area. MTO has also had several EPA grants to assist renters
around healthy homes issues such as lead paint hazards, pest, mold, etc.
Since its founding in 1980, LCBH has provided direct legal assistance for low -income families facing
eviction or other serious housing issues. As the needs of renters changed, so did LCBH’s services. When
Chicago’s affordable housing supply rapidly declined, placing more renters at risk of homelessness,
LCBH hired a social worker to help keep vulnerable families stable. When the foreclosure crisis placed
entire buildings full of tenants at risk of eviction, LCBH intervened, winning settlements that awarded
tenants financial damages and time to move. Drawing on its years of experience, LCBH helped to shape
policies that protect Chicago’s renters, such as the Residential Landlord and Tenant Ordinance (RLTO)
and the Keep Chicago Renting Ordinance Eviction (KCRO). This experience uniquely qualifies LCBH to
provide consultation to the City of Evanston regarding its landlord -tenant or fair housing brochure as well
updates to its human rights ordinance.
Page 6 of 14
P1.Page 281 of 359
LCBH prioritizes case acceptance based on a client’s vulnerability to homelessness. Most of LCBH’s
clients are parents with minor children, seniors, or individuals with disabilities. In 2018, 63% of LCBH’s
clients receiving non-helpline (foreclosure related) legal services were women; 35% had children und er
18 living in the household; and 65% reported an income under $20,000. Further, 9% of LCBH clients
were over 65 years old and 44% identified as a person with a disability or stated that a member of his/her
household has a disability.
Program Staff and Managers
MTO has a dedicated and knowledgeable staff. The following positions will be assigned to the program:
Oversight of the program is vested in John Bartlett, MTO’s Executive Director with 30 -plus years of
experience in nonprofit organizations dealing w ith tenant rights, including 20 years in management
capacities at MTO. Mr. Bartlett is a trained professional mediator and for the past 20 years has routinely
performed mediations for the US. Postal Service.
Our County Organizer, David Wilson, has worked w ith the organization for 15 years. He both answers
calls from County residents and organizes tenants’ associations in the County and the City. Mr. Wilson
has organized and presented numerous Landlord and Tenants training seminars throughout his career. He
has received high marks from participants for his thoroughness and capacity to relate to participants. Mr.
Wilson has also been instrumental in organizing trainings for HUD property managers. More than 80
managers attended his last training. Mr. Wilson is an expert in subsidized housing laws.
Hotline Coordinator, Lolita Davis, has been with the organization for 3 years. Ms. Davis has been through
trainings conducted by the Lawyers’ Committee for Better Housing and the National Alliance for HUD
Tenants. Ms. Davis prepares reports and vouchers.
Our Eviction Prevention Specialist, Phil DeVon, works with tenants facing eviction. An increasing
number of tenants have fallen behind in rent since March 1.
Our Hotline Counselor, Miguel Jimenez, is fully English/Spanish bilingual and has been working in
service agencies in Chicago for several years.
LCBH staffing includes:
Mark Swartz, Executive Director –Mark has advocated on behalf of Chicago’s renters for over a decade.
In 2008 he launched LCBH’s Tenants in Foreclosure Intervention Project (TFIP) where he developed an
early warning system to alert community -based organizers about recent foreclosure filings and sales and
released annual data and policy reports on the impact of foreclosure on renters. Under Mark’s
supervision, LCBH drafted the original version of the ordinance that eventually passed in 2013 known as
the Keep Chicago Renting Ordinance that created additional protections for Chicago renters living
through foreclosure. Mark’s focus is on renters’ rights, tenants in foreclosure law, and access to justice
issues in eviction court, and he has given numerous presentations to bar associations, law schools, and
regional conferences. Mark graduated cum laude from the University of Wisconsin Law School.
Aileen Flanagan, Senior Attorney – Aileen, a graduate of Loyola University Law School, was admitted to
practice in May of 2009, and has been with LCBH since 2012. She manages LCBH’s Tenants in
Foreclosure Helpline, and facilitates training for housing counselor s and tenant advocates.
Jonathon Raffensperger, Staff Attorney – Jon represents tenants in eviction court, as well as in other
litigation and non-litigation matters that relate to housing conditions and landlord -tenant issues. He is a
Page 7 of 14
P1.Page 282 of 359
graduate of Dartmouth College and the University of Chicago Law School and was admitted to practice in
November 2010. Prior to joining LCBH, Jon was a litigation associate in private practice.
Fees
Please see attached sheet
Contract
MTO wishes to negotiate an exception to the insurance requirement of $5,000,000. See Insurance section
in Scope of Service.
M/W/EBE
This is not applicable to MTO as the agency is a nonprofit and has no ownership. MTO’s Board would
qualify as 60% of MTO’s board are people of color and 60% are women.
Project Proposal
The Metropolitan Tenants Organization (MTO) proposes to partner with the Lawyers’ Committee for
Better Housing (LCBH) to provide Evanston tenants with comprehensive services that will stabilize and
improve the living conditions of Evanston renters. MTO and LCBH have been providing tenants with
services for well over 30 year s. MTO and LCBH have worked together as partners on many projects in
the past and present. This partnership will elevate Evanston tenant services to new standards. MTO will
be the lead partner in the collaboration.
Currently there are few free legal servic es available to Evanston renters. Most of these services are only
available to subsidized tenants. The vast majority of low -income renters, however, reside in the private
rental market. Displacement can have severe consequences for tenants and in many case s can be avoided
with minimal legal assistance. MTO and LCBH have instituted an Eviction Prevention Program which
has a long-term goal of providing every renter with the service they will need to avoid eviction.
As a result of the COVID pandemic, we are ex pecting to see a large increase in the number of tenants
facing evictions. Estimates vary and some are as high as 30% or renters are behind in rent. Pre -litigation
eviction diversion strategies, connecting qualified renters to homeless prevention dollar s, and in-court
eviction advice and litigation services are all strategies that MTO and LCBH have utilized, and will
continue to utilize in this project.
Scope of Services:
Basic:
MTO will operate a free help line for City of Evanston renters and property owners. The helpline will be
open from 1 to 5 daily and will answer calls on a first come, first served basis. MTO has the capacity to
handle more than 35 cases every month. Callers will receive information that relates to creating a better
understanding of and compliance with Evanston’s Residential Landlord and Tenants Ordinance. For
callers who do not call during helpline hours, MTO will return all calls within 48 hours. MTO will make
two attempts to return the call.
Besides verbal information all caller s who request it will receive packets of information as follow -up
which will include sample letters and information. Information will be sent via mail or email. MTO may
also provide additional assistance to tenants and landlords which may include help in w riting letters,
Page 8 of 14
P1.Page 283 of 359
strategies on how to resolve issues through negotiations, and referrals to other resources, to assist with
health issues, homeless prevention funding, and other resources, depending on the need. Callers can also
request written information about the RLTO and sample letters. The Hotline is a first line of defense in
efforts to prevent homelessness and maintain Evanston's affordable rental housing.
Callers facing eviction receive follow -up calls to check on the status of their cases, find out if their case
was accepted by attorneys, and see if they need additional services such as letter writing or negotiating
with the landlord.
MTO has extensive relationships with legal service providers as well as attorneys throughout the region.
As a part of the contract MTO will make referrals to the best available free legal assistance provider.
MTO is aware that for market rate tenants there are few resources, which is why we are proposing that as
a part of this contract, LCBH will provide direct legal services to low -income renters. By providing this
service MTO and LCBH can make sure that low -income residents will get the support they will need to
avoid dislocation. The MTO-LCBH Partnership will streamline legal referrals and reduce displacement,
by making sure that renters have the tools and resources to avoid eviction and stay in their homes. MTO
will act as a liaison between tenants and attorneys and work with renters to avoid eviction and unwanted
displacement. The MTO-LCBH collaboration will decrease intake redundancy, create a smooth handoff
of eviction cases, improve data collection, and, in the end, increase tenant stability. Increased stability will
have positive effects on both the families and their communities, including effects on education, health,
and employment.
MTO will work with the City of Evanston to maintain current Landlord and Tenant information on the
City of Evanston’s website and MTO’s website. MTO is currently investigating whether it is feasible to
modify MTO’s web app for Chic ago to create a web app for Evanston that will contain downloadable and
editable letter templates for rent reduction notices, 14 -day termination notices, essential service notices,
etc. Should it not be possible to change the web app, MTO will post all let ters and information on its
website, www.tenants-rights.org.
Additional Services:
MTO will organize and provide at least three trainings for Evanston tenants and/or small landlords. MTO
plans to provide thes e trainings online. The trainings will provide an overview of Evanston’s Residential
Landlord and Tenants Ordinance as well as a questions and answers period to go over individual
concerns. MTO will provide all participants with sample letters and other w ritten materials. As a part of
this agreement, MTO will organize at least one workshop for property managers and landlords. MTO will
work with the City’s Property Standards Division to conduct outreach to landlords, particularly small
landlords and those with a history or poor performance. MTO will work with Taft West, of Chicago
Community Loan Fund, to facilitate the training.
MTO at no cost to the City of Evanston will take part in round tables of service provider networks and
Evanston’s Continuum of Care. Through participation in these forums MTO will expand outreach efforts
to renters and will work to encourage renters to call as soon as problems arise and are thus easier to
resolve rather than wait for a crisis to occur, which makes resolving problems more difficult.
On an as needed basis, MTO will provide mediation services for landlords and tenants. MTO’s Executive
Director is a professional mediator and can handle complex in -person disputes. MTO staff are able to
work with tenants to communicate with landlords to develop win-win agreements. MTO will also conduct
informal mediations/negotiations over the phone.
Page 9 of 14
P1.Page 284 of 359
When there are building-wide repair or other problems, working with a tenants’ association is often the
most effective and efficient means of resolving disputes. When tenants call with a problem, they are asked
if others in their building are facing a similar problem. A counselor will identify a building for organizing
if the majority of tenants are facing a common problem such as a foreclosur e, poor maintenance, building
security concerns, health hazards, or other issues that may threaten the viability and affordability of the
complex. In those cases, MTO’s field organizer will help residents form tenant associations, and provide
the training and support needed to help resolve the issue(s) threatening the preservation of the building,
while also working to keep it affordable.
MTO and LCBH are available to consult with the City of Evanston regarding emerging landlord and
tenant issues and help to develop a proactive response that may require programmatic or legislative fixes.
Finally, LCBH's staff attorneys will provide high -quality legal representation to tenants facing housing
instability. These services will include eviction defense for low -income renters as well as litigation
services to combat retaliation and illegal lockouts. LCBH has extensive experience in this area. In 2018,
LCBH provided legal services to 806 client families, serving 1,233 people total. LCBH's services secure
positive outcomes, including financial benefits, dismissals, additional time to move, and sealed records.
Without an attorney, renters in eviction court are at a huge disadvantage. In 2017, there were
approximately 29,965 eviction filings in Cook County, with many more renters being “informally
evicted” by a coercive landlord, poor conditions, or lockouts. LCBH data show that without an attorney,
the likelihood that an eviction order will be entered against a tenant is about 62%; with an attorney, it’s
about 45%. In other words, by having an attorney, tenants decreased their odds of getting an eviction
order by about 25%. The benefits of having an attorney are even greater when the tenant is represented by
a civil legal aid provider, a non-profit organization that of fers free legal help with non-criminal legal
issues. 50% of cases where tenants were represented by private attorneys resulted in eviction orders.
Legal aid representation resulted in eviction orders only 22% of the time, less than half the rate of their
private attorney counterparts.
The impact of eviction has lasting consequences. This is true even for those who paid their rent in a
timely manner, but were evicted without cause, or where an eviction suit was merely filed and was either
dismissed or adjudicated in favor of the tenant. And since many landlords and housing authorities refuse
to take on persons with evictions on their record, families are often forced to relocate to neighborhoods
with higher levels of poverty and violent crime, or accept lower quality units.
LCBH attorneys will provide consultation to make sure letters written by tenants to landlords regarding
rent reductions, eviction notices, essential services and other issues are consistent with the provisions of
Evanston’s Landlord Tenant Ordinance. When such letters are not effective at resolving a dispute, LCBH
will assess the appropriateness of providing more in -depth legal services.
Scope of Services :
MTO will accept referrals by phone and email from City’s 311 system. MTO will also accept referrals
from City’s website and from all other Evanston sources including governmental and nonprofit entities.
MTO will provide onsite counseling in Evanston at a City of Evanston library/meeting space. We will
acknowledge all calls with 2 business days and resolve all simple requests within 5 days.
Reporting:
MTO will work with the City of Evanston on a reporting format. Reports are turned in on a monthly
basis. MTO can change or update reporting per request of City of Evanston
Page 10 of 14
P1.Page 285 of 359
Tracking and reporting are done primarily through dBase software and Microsoft Excel. MTO has
developed mapping capabilities for the City of Chicago. We expect to be able to develop the same for
Evanston. The exception to our monthly reporting cycle involves our Tenants Rights Hotline, for which a
weekly recap report is a regular Agenda item at our All-Staff Meeting every Friday morning. This
schedule recognizes the critical nature of the Hot line to our overall program, and focuses on Hotline
staffing (both staff and volunteer), number of calls, and any anomalies in the types of calls (MTO’s
Hotline calls have historically served as an early warning system on the state of the rental housing ma rket
in Evanston).
Additionally, the Hotline/Volunteer Supervisor and the Executive Director/Assistant Director meet no
less than monthly to discuss benchmarks and any needed adjustments.
Pricing
Please see attached sheet.
Insurance:
MTO wishes to negotiate the comprehensive general liability requirement discussed in the RFP. MTO
believes it creates a hardship to effectively and efficiently perform the services required. Currently, MTO
maintains a 1,000,000 combined single limit for each occurrence and can designate the City as Additional
Insured. It would cost an additional $4,000 to increase that to $5,000,000. It would add unnecessary
additional costs to the project, which MTO would have to take on. We already have absorbed some of the
costs of the project. We ask for a waiver from this exceedingly high amount of insurance. No other
governmental agency including the City of Chicago requires such a large policy.
Page 11 of 14
P1.Page 286 of 359
Exhibit A - Fee Schedule
Fee Summary
Base Scope of Work $58,500.00
Additional Services $29,000.00
Total Project Cost: $87,500.00
Fee Detail – Basic Scope of Services
Task 1: Landlord-Tenant Inquiries
Assigned Staff Firm Name
Avg.
Hourly
Rate
Project
Hours Proposed Cost
Hotline Coordinator MTO $27.00 375
$26,950.00 Bilingual Counselor MTO $24.00 250
Eviction Prevention specialist MTO $27.00 300
Supervisor MTO $43.00 175 $7,525.00
Total Reimbursable Expenses (e.g. printing, travel, supplies, etc) $5,000.00
Lawyers Committee for Better Housing Retainer $12,500.00
Total Proposed Cost - Task 1 $51,975.00
Task 2: Landlord/ Tenant/Property Manager Training s
Assigned Staff Firm Name
Avg.
Hourly
Rate
Project
Hours Proposed Cost
Eviction and Counselor MTO $25.00 175 $4,375.00
Supervisor MTO $43.00 36 $1,550.00
Total Reimbursable Expenses (e.g. printing, travel, supplies, etc) $600.00
Page 12 of 14
P1.Page 287 of 359
Total Proposed Cost - Task 2 $6,525.00
Total Proposed Basic Scope of Services $58,500.00
Fee Detail – Additional Services
Task 3: Mediation Services
Assigned Staff Firm Name
Avg.
Hourly
Rate
Project
Hours Proposed Cost
Mediator MTO $43.00 Actual
Task 4: Tenant Organizing
Assigned Staff Firm Name
Avg.
Hourly
Rate
Project
Hours Proposed Cost
MTO staff plus supervision MTO $27.00 Actual
Task 5: Legal Representation
Assigned Staff Firm Name
Avg.
Hourly
Rate
Project
Hours Proposed Cost
Mark Swartz LCBH $120.00 Actual
Total Reimbursable Expenses (e.g. printing, travel, supplies, etc) Actual
Total Proposed Additional Services Not to Exceed $29,000.00
Page 13 of 14
P1.Page 288 of 359
City of Evanston
MTO/LCBH Landlord-Tenant Cases
Calendar Yr 2019 Oct 2019 - Aug 2020 Comparison
Category Description Total % of Cases Oct-Dec % of Cases Jan-Mar % of Cases Apr-June % of Cases July-Aug % of Cases Jan-Aug Total % 0f Cases Total % of Cases
Maintenance Any repairs, including heat, building security, common areas,
exterior problems 112 29%22 33%34 25%17 17%19 18%70 20%92 22%
Eviction
Nonpayment of rent, 10-day notices, going to courtm illegal
tenant rent withholding, behind in rent post eviction
assistance
23 6%3 4%28 20%17 17%17 16%62 18%65 16%
Notices Evictions for no cause at the end of lease term, 10-day notices
for lease violations 10 3%0 0%1 1%1 1%5 5%7 2%7 2%
Disturbance Harrassment, noisy neighbors, neighborhood crime, tenant -
tenant disputes 33 9%9 13%16 12%9 9%9 9%34 10%43 11%
Security
Deposits
Time frame for return of deposits, reasons to withhold
portions of the deposit, using the deposit as last month's rent,
no return of deposit, security deposit interest
39 10%9 13%9 7%6 6%8 8%23 7%32 8%
Lease
Interpreting lease clauses, what lease clauses are illegal,
failure to furnish a tenant with a copy of the lease,
discrimination, rent increases, retaliation, landlord entry
88 23%6 9%15 11%28 28%28 27%71 21%77 19%
Early
Termination
Breaking a lease, terminating a month-to-month agreement,
ending a lease 42 11%8 12%15 11%14 14%10 10%39 11%47 11%
Pests Bed bugs, roaches, ants, squirrels, mice, rats 12 3%1 1%9 7%2 2%0 0%11 3%12 3%
Utilities High utility bills, lilegal hoock ups, charging for water 21 5%8 12%9 7%4 4%5 5%18 5%26 6%
Subleases Subletting unit to new tenants 0 0%0 0%0 0%0 0%0 0%0 0%0 0%
Foreclosure
Eviction Landlord in foreclosure 1 0%0 0%1 1%0 0%0 0%1 0%1 0%
Lock Out Landlord changes the locks, shuts off the utilities or evicts a
tenant without a court order 2 1%1 1%1 1%2 2%3 3%6 2%7 2%
Total 383 100%67 100%138 100%100 100%104 342 100%409 100%
2019 Q4 2019 Q1 2020 Q2 2020 Jul-Aug 2020 Jan-Aug 2020
Oct 2019-Aug
2020
Monthly averages:32 22 46 33 35 38 37
Calendar Year 2019 Oct 2019-Aug 2020January - August 2020Q4 2019Page 14 of 14P1.Page 289 of 359
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Michael Griffith, Development Planner
CC: Johanna Nyden, Director of Community Development; Scott Mangum,
Planning and Zoning Manager
Subject: Resolution 73-R-20, Approving a Plat of Subdivision for 2404 Ridge
Avenue
Date: September 29, 2020
Recommended Action:
Staff recommends adoption of Resolution 73-R-20 approving a re-subdivision of 2404 Ridge
Avenue subject to conditions of approval requiring a 6-foot dedication of land for alley
widening, a view easement for the existing landmarked house, disconnection of utility
services, and capping and sealing of a well. This item was held at the September 14, 2020,
Planning and Development Committee meeting.
Council Action:
For Action
Summary:
The property is zoned R1 Single-Family Residential District. Currently, there is a single-family
dwelling and a detached garage which has temporary occupancy for an office. The property
has alley access at the southernwestern portion of the property. The e xisting residence and
detached garage will be located on Lot 1.
The applicant, Chris Sweitzer, is proposing to re-subdivide the property into 2 lots. The
proposed lots will exceed the minimum lot width dimension and lot size requirements.
Minimum Required North Lot
Lot 1
South Lot
Lot 2
Lot Width 35.0’ 90.6’ 46.8’
Lot Size 7,200 sf 19,781 sf 9,375 sf
P2.Page 290 of 359
The plat of subdivision provides a pedestrian ingress and egress easement on Lot 2 adjacent
to the Ridge Avenue right-of-way benefiting Lot 1. The easement covers the existing concrete
steps providing pedestrian access to the existing single -family residence located on Lot 1.
The plat of subdivision also provides a vehicular ingress and egress easement on Lot 2 from
the alley at the southwest corner of the property to Lot 1. The easement provides vehicular
access to Lot 1 from the alley.
The existing single-family residence is a designated local landmark. On November 12, 2019,
the Preservation Commission recommended approval (6-1) of the subdivision with the
stipulation that the typical front yard setback be increased, such as any new construction on
Lot 2 would not obstruct the south wall of the original landmarked residence as seen from
Ridge Avenue. The plat of subdivision needs to be revised to indicate this restriction as a
view easement on Lot 2.
The attached memo from the Public Works Agency provides comments related to utilities and
an existing well located on the property.
Due to the angle of the north/south alley with the east/west alley at the southwest corner of
the property the alley needs to be widened in order to allow sanitation trucks to make the turn
at this intersection. The plat of subdivision needs to be revised to provide a land dedication
that needs to be at least 6’ wide along the alley, approximately 320 square feet, per the
Director of Public Works and City Code Section 4-11-1(B)1. This dedication will increase the
width of the 10-foot east/west alley to 16-feet until it meets the east edge of the north/south
alley as extended north.
If Resolution 73-R-20 is adopted, City staff can sign a revised Plat of Subdivision mylar that
meets the conditions of approval.
Attachments:
Resolution 73-R-20, Approving a Plat of Subdivision for 2404 Ridge Ave
Public Works Agency Director memorandum dated August 24, 2020
Page 2 of 10
P2.Page 291 of 359
8/19/2020
73-R-20
A RESOLUTION
Approving a Plat of Subdivision for
2404 Ridge Avenue
WHEREAS, pursuant to Subsection 4-11-1-(B) of the Evanston City Code
of 2012, as amended (the “City Code”), the City Council may approve of a plat by
means of a resolution; and
WHEREAS, the City intends to subdivide the property located at 2404
Ridge Avenue, Evans ton, Illinois (the “Subject Property”), legally described in Exhibit A,
which is attached hereto and incorporated herein by reference; and
WHEREAS, the City Council hereby finds that the proposed plat complies
with all applicable provisions of Title 4, Chapter 11 of the City Code, subject to certain
conditions,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: Pursuant to Title 4, Chapter 11 of the City Code, the City
Council hereby approves the proposed Plat of Subdivision, attached hereto as Exhibit B
and incorporated herein by reference, subject to the following conditions:
(A) Per the Director of Public Works and City Code Section 4-11-1(B)1, the
revised Plat shall include a land dedication (hereby dedicated) to the City
of 6-feet in width along the alley, approximately 320 square feet total. The
Page 3 of 10
P2.Page 292 of 359
73-R-20
~2~
dedication will increase the width of the 10-foot East/West alley to 16-feet
until it meets the East edge of the North/South alley as extended North.
(B) Per the November 12, 2019 Preservation Commission recommendation,
the plat shall include a view easement and restriction on Lot 2 increasing
the front yard setback such as any new construction on Lot 2 would not
obstruct the south wall of the original landmarked home as seen from
Ridge Avenue.
(C) The location of the existing sewer service shall be identified by the Owner.
If the existing sewer service for Lot 1 runs through Lot 2, a new service
shall be relocated to Lot 1, and the existing service shall be capped at the
sewer main. When Lot 2 is developed, it will require its own dedicated
sewer service connected to the 12” sewer main located within Ridge
Avenue.
(D) Evidence shall be provided that the well north of the existing house has
been capped and sealed per City Code section 7 -12-3(A).
SECTION 3: The City Manager and/or his designee(s) is/are hereby
authorized and directed to sign, and the City Clerk hereby a uthorized and directed to
attest, any documents necessary to implement the terms of this resolution.
SECTION 4: This resolution shall be in full force and effect from and after
the date of its passage and approval in the manner required by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley A. Gandurski, Corporation Counsel
Page 4 of 10
P2.Page 293 of 359
73-R-20
~3~
Adopted: __________________, 2020
Page 5 of 10
P2.Page 294 of 359
73-R-20
~4~
EXHIBIT A
Legal Description
THE SOUTH 8 RODS OF THE NORTH HALF OF THE NORTH HALF OF THE
SOUTHWEST ¼ LYING WEST OF RIDGE AVENUE IN SECTION 7, TOWNSHIP 41,
RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY,
ILLINOIS (EXCEPT THE WEST 1038.5 FEET MEASURED FROM THE WEST LINE
OF SECTION 7 IN COOK COUNTY, ILLINOIS).
PIN: 11-07-108-004-0000
COMMONLY KNOWN AS: 2404 Ridge Avenue, Evanston, Illinois.
Page 6 of 10
P2.Page 295 of 359
73-R-20
~5~
EXHIBIT B
Plat of Subdivision
Page 7 of 10
P2.Page 296 of 359
Page 8 of 10P2.Page 297 of 359
To: Johanna Leonard, Community Development Director
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Subject: Subdivision of 2404 Ridge Avenue
Public Works Director Report
Date: August 24, 2020
Upon review of the proposed subdivision, and as required by Section 4-11-1 of the City
Code, the Public Works Agency Director and the City Engineer submit the following
report for the new subdivision located at 2404 Ridge Avenue.
Right-of-Way to be Dedicated to the City of Evanston
The property owner shall dedicate land to the City of Evanston in the southwest corner
of the existing property adjacent to the alley. Per the Director of Public Works and City
Code Section 4-11-1(B)1, the revised Plat shall include a land dedication (hereby
dedicated) to the City of 6-feet in width along the alley, approximately 320 square feet
total. Due to the angle of the North/South alley with the East/West alley it is imperative
that the alley be widened in order to allow sanitation trucks to make the turn at this
intersection. The dedication will increase the width of the 10-foot East/West alley to 16-
feet until it meets the East edge of the North/South alley as extended North. The final
limits of the land dedication shall be approved by the Director of Public Works. The
property owner shall incorporate this land dedication into the plat of subdivision at their
own cost.
Infrastructure Easements to be Granted to the City of Evanston
None.
Public Improvements to be Constructed on Behalf of the City of Evanston
Sewer: The location of the existing sewer service will need to be identified by the
Owner. If the existing sewer service for Lot 1 runs through Lot 2, a new service will
need to be relocated to Lot 1, and the existing service will need to be capped at the
sewer main. When Lot 2 is developed, it will require its own dedicated sewer service
connected to the 12” sewer main located within Ridge Avenue.
Memorandum
Page 9 of 10
P2.Page 298 of 359
Water: The survey plat shows a well north of the existing house. Per the Evanston city
code, Section 7-12-3:
“…The drilling of wells for use as a potable or nonpotable water source, including
for irrigation, is prohibited within the City…”
Therefore, the property owner must provide proof that the well has been appropriately
capped and sealed prior to the subdivision of the property.
When Lot 2 is developed, it will require its own dedicated water service connected to the
12” water main located within Ridge Avenue.
Bond Requirements to Guarantee Future Infrastructure Improvements
None.
Other Requirements
None.
Page 10 of 10
P2.Page 299 of 359
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Cade Sterling, Planner I
CC: Johanna Nyden, Community Development Director; Scott Mangum,
Planning and Zoning Manager
Subject: Ordinance 80-O-20, Granting a Special Use Permit for a Cannabis
Transporter Business Located at 1701 Howard Street in the C1
Commercial District ("MJA Chicago LLC")
Date: September 29, 2020
Recommended Action:
The Zoning Board of Appeals and staff recommend adoption, with conditions, of Ordinance
80-O-20 granting a Special Use for a Cannabis Transporter, MJA Chicago LLC, in the C1
Commercial District located at 1701 Howard Street. The applicant has complied with all
zoning requirements and meets all Standards for Special Use for this zoning district.
Council Action:
For Action
Summary:
Site Background
1701 Howard Street is a large lot improved with a single-story service station. The lot
currently lacks appropriate access management with three large curb cuts, two on Howard
Street and one on Dewey Avenue, as well as unnecessary permeability from the nor th alley
adjacent to residential properties. Additionally, there is no current separation between the
large open asphalt lot and the sidewalk adjacent to Howard Street. The subject property is
located on the northwest corner of Howard Street and Dewey Avenue. The closest major
cross street is Dodge Avenue one block to the west.
Proposal
The applicant proposes operating MJA Chicago LLC, a Cannabis Transporter, at 1701
Howard Street.
The Zoning Ordinance defines Cannabis Transporter as:
P3.Page 300 of 359
An organization or business that is licensed by the Illinois Department of Agriculture to
transport cannabis on behalf of a cannabis business establishment or a community
college licensed under the Community College Cannabis Vocational Training Pilot
Program, per the Cannabis Regulation and Tax Act, (P.A. 101-0027), as it may be
amended from time-to-time, and regulations promulgated thereunder.
MJA Chicago plans minor exterior and interior modifications to the current structure at 1701
Howard Street to facilitate its transporting operations. Alterations include enclosing two of the
existing five garage bays to create usable office space, painting and a community mural,
minor re-pointing of the building, roof repairs, removal of the existing pole sign on Howard
Street, and removal of two curb-cuts and a significant portion of asphalt to enable a five -foot
wide landscape transition area between the sidewalk and any open parking areas. No
cannabis will be present or stored on-site. The location will serve as a staging area, office,
and vehicle storage facility for daily point-to-point transportation of cannabis and cannabis-
infused products between cultivators and other cannabis businesses. No increase in traffic
will occur at this location as vehicles will leave the facility once per day in the morning and
arrive for overnight storage once in the evening. MJA Chicago has the capacity to store up to
nine vehicles inside the location. No storage of vehicles will occur outside the facility.
Although no cannabis or cannabis-infused products will be on-site, the facility will have on-
site security, a dedicated security office, and facial recognition cameras located at entry
points and within the interior of the space.
The proposed use complies with all applicable distance requirements, not being within one
thousand five hundred (1,500) feet of another cannabis transporter or cannabis -related
business or within five hundred (500) feet of a pre-existing public or private educational
institution that is an elementary, middle, or high school, as measured from lot line to lot line.
The applicant shall comply with the prescribed hours of operation as outlined in Section 6 -4-
11-8 of the Zoning Ordinance. Operation shall only be permitted between the hours of
8:00am and 8:00pm, seven days per week.
Ordinances Identified for Requested Relief:
The following uses may be allowed in the C1 Commercial District, subject to the provisions
set forth in Section 6-10-2-3, “Special Uses,” of this Title: Cannabis Transporter (among other
listed uses)
Comprehensive Plan:
The Evanston Comprehensive General Plan encourages the utilization of vacant and
underutilized businesses along existing commercial corridors that can add sales tax revenue
and encourage economic vitality. The Comprehensive Plan specifically includes:
Objective: Promote the growth and redevelopment of business, commercial, and
industrial areas.
Objective: Retain and attract businesses in order to strengthen Evanston’s economic
base.
MJA Chicago will occupy a recently vacated commercial building along a primary commercial
corridor. The proposed use is low in intensity and although the inactive use may not be ideal
in most settings, it will allow for significant improvement to an existing structure and lot while
minimally interfering with adjacent residential uses in both Evanston and Chicago.
Page 2 of 16
P3.Page 301 of 359
Legislative History:
Design and Project Review (DAPR) Discussion and Recommendation:
On July 15, 2020, the Design and Project Review Committee found the proposal to be an
appropriate use for the C1 Commercial District and voted unanimously to recommend
approval to the Zoning Board of Appeals with the following conditions:
1. Implementation of the proposed façade and building improvements included in the
documents and testimony on record for this case.
2. Removal of the pole sign on Howard Street
3. Continue working with City Staff to develop and implement a plan for improved access
management including closure of two curb-cuts and creation of a five-foot wide
landscape transition area between the sidewalks adjacent to Howard Street and
Dewey Avenue and the subject property.
Zoning Board of Appeals (ZBA) Discussion and Recommendation:
On July 21, 2020, a majority of ZBA members present found the proposal to be appropriate
and recommend approval (5-1) with the following conditions:
1. Applicant shall submit an updated site plan that shows a larger landscape bed at the
front sidewalk, stripe parking for employees, and show location for beautification of the
property prior to City Council.
2. Special use is not transferable to any subsequent owner or user.
3. Installation of a community mural required and preferred on the front -facing façade of
the building.
4. Hours of operation shall not exceed 8am - 8pm 7 days a week.
Notably, the majority of members present found the proposed use to be of less intensity than
the previous and subsequently less impactful to proximate residential properties. Members
applauded the efforts of the applicant to improve the buildings aesthetic and to create
community-centered displays of art. Several members of the public spoke in opposition to the
proposal. Most had misunderstood the use, fearing that cannabis products would be prese nt
on-site. The applicant reassured the Board members and members of the public present, that
no present be would cannabis on-pointoffer would the and business site -to-point
transportation between cultivation centers and dispensaries – leaving the 1701 Howard
location empty and returning empty.
Update:
Since the July 21 ZBA meeting, the applicant has worked with Planning and Zoning Division
staff and provided a revised site-plan (attached) which addresses conditions #1 and #3
above. The applicant now proposes a community mural at a highly visible location at the rear
of the property and proposes additional community art in a landscaped area between the east
facade of the structure and Dewey Avenue.
Attachments:
Ordinance 80-O-20, 1701 Howard Special Use Permit Cannabis Transporter
1701 Howard Street Site Plan
Findings For Special Use for 1701 Howard St
Page 3 of 16
P3.Page 302 of 359
Draft ZBA Minutes Excerpt, July 21, 2020
Page 4 of 16
P3.Page 303 of 359
8/12/2020
80-O-20
AN ORDINANCE
Granting a Special Use Permit for a Cannabis Transporter Business
Located at 1701 Howard Street in the C1 Commercial District
(“MJA Chicago, LLC”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on Ju ly 21, 2020,
pursuant to proper notice, to consider case no. 20ZMJV-0035, an application filed by
Adam Zats (the “Applicant”), proprietor of the property legally described in Exhibit A,
attached hereto and incorporated herein by reference, commonly known as 1701
Howard Street (the “Subject Property”) and located in the C1 Commercial District, for a
Special Use Permit to establish, pursuant to Subsection 6-10-2-3 of the Evanston City
Code, 2012, as amended (“the Zoning Ordinance”), a Cannabis Transporter business on
the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Cannabis Transporter business met the standards for Special Uses in Section 6-3-5 of
the Zoning Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of September 14, 2020, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approved the application in case no. 20ZMJV-0035; and
Page 5 of 16
P3.Page 304 of 359
80-O-20
~2~
WHEREAS, at its meetings of September 14 and September 28, 2020,
the City Council considered and adopted the respective records, findings, and
recommendations of the ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Cannabis Transporter business on the Subject Property as applied for in case no.
20ZMJV-0035.
SECTION 3: Pursuant to Subsection 6-3-5 of the Zoning Ordinance, the
City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-5 of the Zoning Ordinance:
A. The Applicant shall develop and use the Subject Property in substantial
compliance with: all applicable legislation; the Applicant’s testimony and
representations to the ZBA, the P&D Committee, and the City Council; and the
approved plans and documents on file in this case.
B. Applicant shall submit an updated site plan that shows a larger landscape bed at
the front sidewalk, stripe parking for employees, and show location for
beautification of the property prior to City Council.
C. Special use is not transferable to any subsequent owner or user.
D. Installation of a community mural required and preferred on the front-facing
façade of the building.
E. Hours of operation shall not exceed 8am - 8pm 7 days a week.
Page 6 of 16
P3.Page 305 of 359
80-O-20
~3~
F. Before it may operate the Special Use authorized by the terms of this ordinance,
the Applicant shall record, at its cost, a certified copy of this ordinance with the
Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley A. Gandurski, Corporation Counsel
Page 7 of 16
P3.Page 306 of 359
80-O-20
~4~
EXHIBIT A
LEGAL DESCRIPTION
Lots 22, 23, 24, 25, 26 and 27 except the west 20 feet thereof in Tenne’s Subdivision of
the South West quarter of the North East quarter of Section 25, Township 41 North,
Range 13; Also East quarter of Section 25, Township 41 North, Range 13; Also Lot 30
In Tenne’s Subdivision in the South West quarter of the North East quarter of Section
25, Township 41 North, Range 13 East of the Third Principal Meridian.
PIN: 10-25-220-159-0000; 10-25-220-067-0000
COMMONLY KNOWN AS: 1701 Howard Street, Evanston, Illinois.
Page 8 of 16
P3.Page 307 of 359
16 FT ALLEY
DECORATIVE MURAL[CROSS300NORTH 3.ON LINE (FOUND)
I
LOCATION ALONG NEW
BUILDWG 010 SOUTH MEAS.=154.69 WALL DESIGN TBD
37.13
25.0
BUILDING O 05 SOUTH &
0 05 EAST
BLACKTOP
15.76
OVERHANG
1 STORY BRICK 8.CONC.
BLOCK BUILDING
(SERVICE STATION)
N0.1701
CONC.BLOCK BUILDING
LANDSCAPE BED
AND/OR ART
INSTALLATION DESIGN
TBD
EAST FACE OF FENCE 017 WESTBUILDINGO23EAST8‘62 30 SOUTH
OVERHANG
CONC RETAINING WALL
STAGING AREA
24
110.0‘
0 12'EAST
WEST LINE OF LOT 27WOODFENCE1:?TVF‘
NEW PARKING .1/W
STALLS 91/REMOVAL OF
EXISTING SIGN
EAST FACE OF FENCE 0 05 WEST &0 .5 NORTH-BLACKTOP ON LINE LANDSCAPE BUFFER -DETAILS TBD DURING PERMITTINGCONCRETEWALKDEWEYAVE.
LANDSCAPE BUFFER -DETAILS TBD DURING PERMITTING
25.0 25.0
BLACKTOP
CONC LIGHT STANDARD
CURE O 12 WEST
CONC 0 03 NORTHCONCRETEWALK
Date8/7/2020Dwg.No.A-1SITEPLANScale1/32"=1'-0"Title
2*
CROSS NOTCH 3 00 SOUTH —/
&ON LINE (FOUND)
CONC CURB
CONCRETE WALK .K
V cnoss NOTCH 5 0
EAST &5 0 SOUTH
(CUT)
CONCRETE CURB
REMOVAL OF
EXISTING CURB CUTREMOVALOF
EXISTING CURB CUT HOWARD AVE.
1 SITE PLAN
A4 SCALE:1/32"=1'—o"
SERVICE STATION1701HOWARDST.EVANSTON,IL 60202Page 9 of 16P3.Page 308 of 359
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on July 21, 2020, the Zoning Board of Appeals makes
the following findings of fact, reflected in the audio-visual recording of the hearings,
based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning
Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 6-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 6-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 6-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 5-1
Case Number: 20ZMJV-0035
Address or
Location:
1701 Howard Street
Applicant: Adam Zats, MJA Chicago LLC
Proposed
Special Use:
Cannabis Transporter
Page 10 of 16
P3.Page 309 of 359
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 6-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 6-0
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 6-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 6-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 6-0
and, based upon these findings, and upon a vote
__5__ in favor & __1__ against
Recommends to the City Council
_____ approval without conditions
_____ denial of the proposed special use
__x__ approval with conditions specifically:
1. Applicant shall submit an updated site plan that shows a larger landscape bed at
the front sidewalk, stripe parking for employees, and show location for
beautification of the property prior to City Council.
2. Special use is not transferable to any subsequent owner or user.
3. Installation of a community mural required and preferred on the front-facing
façade of the building
4. Hours of operation shall not exceed 8am - 8pm 7 days a week
5. Proposal to be implemented in substantial compliance with the documents and
testimony on record.
Page 11 of 16
P3.Page 310 of 359
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
Attending: Vote:
Aye No
___X__ Max Puchtel __X__ ____
___X___ Myrna Arevalo __X__ ____
___X___ Jill Zordan _____ _X__
___X___ Violetta Cullen __X__ ____
___X___ Lisa Dziekan _____ ____
_______ Mary McAuley __X__ ____
___X___ Kiril Mirintchev __X__ ____
Page 12 of 16
P3.Page 311 of 359
Page 1 of 4
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, July 21, 2020
7:00 PM
Via Virtual Meeting
Members Present: Violetta Cullen, Myrna Arevalo, Kiril Mirintchev,
Jill Zordan, Lisa Dziekan , Max Puchtel
Members Absent: Mary McAuley
Staff Present: S. Mangum, M. Klotz, C.W. Sterling
Presiding Member: Violetta Cullen
_____________________________________________________________________
Declaration of Quorum
With a quorum present, Chair Cullen called the meeting to order at 7:00 p.m.
Suspension of Rules for digital meeting
Ms. Zordan motioned to suspend the rules to permit members to convene via virtual
meeting. Second by Ms. Arevalo and approved 6-0.
Minutes
Ms. Dziekan motioned to approve the meeting minutes of June 16, 2020. Second by Mr.
Mirintchev and approved 6-0.
1701 Howard Street ZBA 20ZMJV-0035
Adam Zats, applicant, submits for a special use for Cannabis Transporter, MJA Chicago
LLC, in the C1 Commercial District (Zoning Code Section 6-10-2-3). The Zoning Board
of Appeals makes a recommendation to City Council, the determining body for this
case.
Ms. Klotz read the case into the record.
Adam Zats explained the proposal:
Proposes to upgrade the look of the property
BZ has been in the family for 40 years
Point to point delivery system from distributor (ie. one is in Aurora) to 3 -4
dispensaries
No cannabis on site or at the transport facility ever in any way
Submitted updated site plan that closes off the two Howard St. curb cuts and
adds landscaping parallel to the sidewalk as suggested by DAPR
Space for 6-9 vehicles inside but will start with 2 vehicles
All vehicles are stored indoors overnight
Motion sensors, cameras, retina scanners for safety and security
Plan to give back 5% of proceeds to Evanston and have murals painted on the
back of the building where there is graffiti
Page 13 of 16
P3.Page 312 of 359
Page 2 of 4
Zoning Board of Appeals
Pending approval of the state license
Normal 8am-5pm operations for drivers. Office will be staffed with four
dispatchers and a security guard from 7:30am-6pm, M-F
Back of property is a brick wall so the alley will remain unused
Ms. Zordan asked why the high level of security is needed if there is no cannabis onsite,
and the applicant responded that the security is based o n what is required by the State.
Applicant states that in his professional opinion the degree of security is unnecessary,
but they will meet state requirements.
Mr. Mirintchev asked where the employees will park their own vehicles when they arrive
at work, and the applicant responded there is ample space in the parking lot although it
isn’t striped to delineate individual spaces.
Mr. Mirintchev asked if the entire area from the landscape bed to the sidewalk can all be
landscaped and the applicant responded yes that can be done. Also the front facade will
be improved by removing two vehicle doors and adding at least one window and stucco.
Mr. Puchtel asked how the State license works with timing and what will happen if the
State license is not granted, and the applicant responded that the State requires the
special use approval prior to license awarding. The date for license awarding is
unknown. If not granted a State license, the building will still be fixed up as described.
Gloria Clunie, 1620 Dobson - explained BZ does sometimes have too many vehicles
around and is somewhat blighted. There are also good things about BZ. The concern is
that vehicles will now exit only onto Dewey and into the neighborhood. Will the kids who
graffiti the building think there is cannabis inside anyway? Will the business model
change within the first 5 years if successful? What signage will there be?
The applicant responded the plan is to grow to 6-9 employees and if more successful
than that would move to a larger location. The end goal not for this location, but for his
business, is for an Uber Cannabis delivery business. Vehicles that exit onto Dewey will
exit south and get to Howard. Signage will not state anything about cannabis so as not
to attract attention to the property.
Ms. Zordan asked Ms. Bond Clunie if she received the post card notice and she replied
yes but is surprised more neighbors are not at the meeting and asked if there will be
additional meetings. Ms. Klotz responded that she spoke to roughly 10 neighbors who
originally had concerns about the proposal but no longer did after learning there would
never be cannabis on site. If the special use is recommended tonight, the case will
move on to meetings at the Planning & Development Committee and City Council.
Ms. Bond Clunie asked if there is a more appropriate use for the property since the
property is within a neighborhood.
Resident at 1710 Dobson stated she received notification twice, and appreciates BZ
painting over the graffiti continuously. The proposal will be an improvement to the
property and there will be fewer cars in the parking lot. Cameras facing the alley will
help and reduce dumping.
Page 14 of 16
P3.Page 313 of 359
Page 3 of 4
Zoning Board of Appeals
Carlis Sutton, 1821 Darrow, stated the business shouldn’t be in a neighborhood and will
become a nuisance property as people break in when seeing cannabis signs (no
cannabis signs are proposed).
Deliberation:
Ms. Dziekan stated the proposal improves m ultiple things on the property and traffic
flow.
Mr. Mirintchev stated the use is less impactful than the current business but landscaping
and parking lot striping are needed.
Ms. Zordan wished there was more information from DAPR regarding landscaping and
parking striping improvements.
Ms. Zordan and Mr. Puchtel agreed that the perception of the use may not be
compatible to the nearby residential. Beautifying the property with things like a mural will
help change the perception.
Ms. Arevalo stated the use is appropriate but the parking and beautification details for
the property are needed. Chair Cullen agreed.
Standards:
1. Yes
2. Yes
3. Yes
4. Yes (JZ, No)
5. Yes
6. Yes
7. NA
8. NA
9. Yes
Motion to recommend approval by Ms. Dziekan, seconded by Ms. Arevalo
Conditions Include:
1. Applicant shall submit an updated site plan that shows a larger landscape bed
that goes to the front sidewalk and stripe parking for employees, and
beautification details for the property prior to City Council.
2. Special use is not transferable to any other owner or user.
3. Mural required and preferred on the front-facing facade
4. Maximum hours of operation shall not exceed 8am - 8pm 7 days a week
5. Proposal be implemented in substantial compliance with the documents and
testimony on record
Ms. Zordan noted Standard 4 is not met because the property is blighted due to the
current owner letting it get that way so any improvement is because it previously lacked
maintenance.
Page 15 of 16
P3.Page 314 of 359
Page 4 of 4
Zoning Board of Appeals
Recommended for approval 5-1
Adjourned 8:42pm
Page 16 of 16
P3.Page 315 of 359
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Meagan Jones, Neighborhood and Land Use Planner
CC: Johanna Nyden, Community Development Director; Scott Mangum,
Planning and Zoning Manager
Subject: Ordinance 84-O-20, Granting a Map Amendment at 1910-1946
Orrington Ave and 714-716 Foster St., to rezone from the R4a General
Residential District to R1 Single-family Residential District
Date: September 29, 2020
Recommended Action:
The Plan Commission recommends denial of a Zoning Map Amendment, Ordinance 84 -O-20,
to rezone properties located at 1910–1946 Orrington Avenue and 714-716 Foster Street from
the R4a General Residential District to the R1 Single-Family Residential District.
Council Action:
For Action
Summary:
1910–1946 Orrington Ave. and 714-716 Foster St. currently consist of a mix of largely single-
family homes, along with a two-unit building, a multi-family building, and a licensed rooming
house. The R4a District’s Purpose Statement is:
The R4a general residential district is intended to protect the residential character of
this district by providing for a mix of residential types at a medium density in terms of
number of dwellings and mass of structures compatible with the single -and two-family
detached structures which predominate in this district.
This portion of Orrington Avenue and Foster Street is surrounded by R1 Single -Family
residential to the north, R5 General Residential across the adjacent alley to the west, R5 and
U1 University Housing District to the south, and T1 and T2 Transitional Campus Districts to
the east. There is Northwestern University Housing to the south with additional University
housing and administrative buildings to the east. North of this area are single -family
residences and to the west is a majority of multi-family residential properties.
P4.Page 316 of 359
The properties have had higher density zoning designation for several decades. Review of
previous Zoning Maps find the following previous Zoning designations: 1962 (R6); 1972 (R5);
1981 (R5); 1993 (R4); 2006 (R4a). These properties are also located within the federally and
locally designated Northeast Historic District. Typically, this means that any proposed
significant exterior changes or construction must be issued a Certificate of Appropriateness.
Proposal Overview
Per Aldermanic request, the proposed map amendment would rezone the above -described
properties from R4a General Residential to R1 Single-family Residential. The R1 District’s
Purpose Statement is:
R1 singleThe -resifamily singlefor provide to intended district dential is -family
development at the lowest density within the City, and to preserve the present physical
character of that area while allowing for infill development.
When comparing the existing R4a District regulations to the more restrictive proposed R1
District regulations, the maximum permitted building height (35 ft. or 2.5 stories, whichever is
less) remains the same, as do the front and street side yard setbacks for residential and non -
residential structures. However, there is a 5 ft. increase in the required rear yard setback. The
building lot coverage and impervious surface coverage would each be reduced from 40% to
30% and 55% to 45%, respectively. Full comparison charts of zoning regulations for the
existing R4a District and the proposed R1 District are attached.
Staff looked at the existing lots and structures in order to do a preliminary check of any
nonconformities that may be created with the downzoning from R4a to R1. There are several
lots, uses and structures that would become legally nonconforming, including an existing
multi-family building, a two-unit building, a licensed rooming house and several lots that are
less than the 7,200 sq. ft. minimum required lot size for the R1 District. A full com parison
chart of eligible permitted and special uses in the existing R4a District and the proposed R1
District is attached.
Comprehensive Plan
While this area was not called out for redevelopment within the Comprehensive Plan, the
Comprehensive Plan’s Land Use Map identified this block -face as Mixed Low Density. The
proposed rezoning would ensure that the largely single-family character of the block-face
remains through stricter regulation of uses and bulk of structures. Being located within a
designated historic district enables further review of proposed physical changes to these
properties no matter the zoning designation.
Additionally, as market needs and affordability change, there should be some flexibility in the
type of housing that is permitted. The current discussion on accessory dwelling units as a
way to increase housing affordability throughout neighborhoods in the City should continue
as the Comprehensive Plan supports increasing housing variety while also maintaining
community character. Downzoning prevents the ability to create this variety in an area that is
in close proximity to transit, the lakefront, and numerous amenities.
Page 2 of 23
P4.Page 317 of 359
The rezoning could be compatible with the overall character of existing development in the
immediate vicinity as there are existing single-family homes within this block and in the
immediate surrounding area. However, there are also a number of multi -family buildings in
the immediate vicinity and this map amendment would create several nonconforming lots and
structures. Additionally, the present R4a zoning already requires special use approval for a
new multi-family use. It is difficult to confirm whether or not the proposed rezoning will have
an adverse effect on the value of adjacent properties. While this likely will not occur for a
majority of the properties, there are several properties and uses that would become legally
nonconforming case the in and, o lose potentially could uses, nonconforming their f
nonconforming status if discontinued or abandoned. Adequate public facilities and services
are already available in the area.
Legislative History:
August 12, 2020, Plan Commission – A vote on a motion to recommend approval of the map
amendment as presented by staff failed by a 2-5 vote. Plan Commission Packet – August 12,
2020
Attachments:
Ordinance 84-O-20, Map Amendment - Orrington and Foster Rezoning
Comparison of Uses - R4a to R1
Comparison of R1 and R4a Zoning Requirements for Structures
Comparison of R1 and R4a Site Development Allowances
Petition in Favor of Rezoning
Draft Plan Commission Meeting Minutes Excerpt, August, 12, 2020
Page 3 of 23
P4.Page 318 of 359
8/25/2020
84-O-20
AN ORDINANCE
Amending the Zoning Map to Rezone 1910-1946 Orrington Avenue and
714-716 Foster Street From the R4a General Residential District to the
R1 Single-Family District
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt ordinances and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970,
which states that the “powers and functions of home rule units shall be construed
liberally,” was written “with the intention that home rule units be given the broadest
powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and
WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1,
et seq.) grants each municipality the power to establish zoning regulations; and
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston
City Code of 2012, as amended, (“the Zoning Ordinance”); and
Page 4 of 23
P4.Page 319 of 359
84-O-20
~2~
WHEREAS, on August 12, 2020, the Plan Commission held a public
hearing, pursuant to proper notice, regarding case no. 20PLND-0048, to consider
amendments to the Zoning Map, cited in Section 6-7-2 of the Zoning Ordinance, to
place 1910-1946 Orrington Avenue and 714-716 Foster Street from the R4a General
Residential District to the R1 Single-Family District; and
WHEREAS, the Plan Commission received testimony and made findings
pursuant to Subsection 6-3-4-6 of the Zoning Ordinance and recommended City Council
denial thereof; and
WHEREAS, at its meeting of September 14, 2020, the Planning and
Development Committee of the City Council considered and reviewed the findings and
recommendation of approval of the Plan Commission in case no. 20PLND-0048 and
recommended City Council approval thereof; and
WHEREAS, at its meetings of September 14, 2020 and September 28,
2020, the City Council considered and adopted the records and recommendations of
the Planning and Development Committee; and
WHEREAS, it is well-settled law that the legislative judgment of the City
Council must be considered presumptively valid (see Glenview State Bank v. Village of
Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National
Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124),
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
Page 5 of 23
P4.Page 320 of 359
84-O-20
~3~
SECTION 2: The City Council hereby amends the Zoning Map to remove
those properties with the addresses and PINs listed in Exhibit A and identified in Exhibit
B, both attached hereto and incorporated herein by reference, from the R4a General
Residential District and place them within the R1 Single-Family District.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 6: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _______________, 2020
Adopted: _________________, 2020
Approved:
___________________________, 2020
________________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Approved as to form:
________________________________
Kelley A. Gandurski, Corporation Counsel
Page 6 of 23
P4.Page 321 of 359
84-O-20
~4~
EXHIBIT A
Addresses and PINs of Properties Removed from the R4a General Residential
District and Placed Within the R1 Single-Family District
Page 7 of 23
P4.Page 322 of 359
Property Addresses and PINs
Address PIN
1910 Orrington 11-18-110-028-0000
1914 Orrington 11-18-110-027-0000
1918 Orrington 11-18-110-026-0000
1922 Orrington 11-18-110-025-0000
1926 Orrington 11-18-110-024-0000
1930 Orrington 11-18-110-023-0000
1934 Orrington 11-18-110-022-0000
1936 Orrington 11-18-110-021-0000
1940 Orrington 11-18-110-020-0000
1942 Orrington 11-18-110-019-0000
1946 Orrington 11-18-110-018-0000
714-716 Foster 11-18-110-017-0000
Page 8 of 23
P4.Page 323 of 359
84-O-20
~5~
EXHIBIT B
Map of Properties Removed from the R4a General Residential District and
Placed Within the R1 Single-Family District
Page 9 of 23
P4.Page 324 of 359
Page 10 of 23P4.Page 325 of 359
Comparison: Eligible Uses
Permitted = use is compliant in that zoning district
Special Use = zoning process including a public hearing and a final determination by City Council
required
= a change between the R4a and R1
R4a General Residential
District (Existing)
R1 Single-Family District
(Proposed)
Assisted Living Facility Special Use
Bed and Breakfast Special Use Special Use
Cemetary Special Use Special Use
Child Residential Care Home Special Use Special Use
Community Center-Public Special Use Special Use
Congregate Housing Special Use
Cultural Facility Special Use Special Use
Daycare Center – Adult Special Use Special Use
Daycare Center - Child Special Use Special Use
Daycare Home – Adult Permitted Permitted
Daycare Home – Child Permitted Permitted
Dwellings – Multi-family Permitted (when existing ;
Special Use otherwise)
Dwellings – Single-family attached Permitted (when existing ;
Special Use otherwise)
Dwellings – Single-family detached Permitted Permitted
Dwellings – Two-family Permitted (when existing ;
Special Use otherwise)
Permitted (when in historic
district and existing)
Educational Institution – Private Special Use Special Use
Educational Institution – Public Permitted Permitted
Home Occupation Permitted Permitted
Independent Living Facility Special Use
Longterm Care Facility Special Use
Membership Organization Special Use
Office Special Use
Neighborhood Garden Permitted Permitted
Park Permitted Permitted
Planned Development Special Use Special Use
Playground Permitted Permitted
Public Utility Special Use Special Use
Religious Institution Special Use Special Use
Residential Care Home – Category 1 Permitted Permitted
Residential Care Home – Category 2 Permitted Special Use
Retirement Community Special Use
Retirement Home Special Use
Retirement Hotel Special Use
Page 11 of 23
P4.Page 326 of 359
Rooming House Special Use
Sheltered for Abused Persons Permitted
Transitional Shelters Special Use
Transitional Treatment Facility –
Category 1
Special Use Special Use
Transitional Treatment Facility –
Category 2
Special Use
Page 12 of 23
P4.Page 327 of 359
Comparison: Zoning Requirements for Structures
R4a General Residential District
(Existing )
R1 Single-Family Residential District
(Proposed )
Lot Size 5,000 s.f. for detached single family
dwelling units; 2500 s.f./d.u. for two
family and up; 10,000 s.f. for non-
residential uses.
7,200 s.f.
Lot Width Single (detached) and Two- family: 35 ft.
Single-family (attached), 3 or more: 60 ft.
Other Uses: 50 ft.
35 ft.
Building Lot
Coverage
40% 30%
Impervious Surface
Coverage
55% 45%
Building Height
35 ft. or 2.5 stories, whichever is less 35 ft. or 2.5 stories, whichever is less
Front Yard
Residential Structure: 27 ft.
Non-residential Structure: 27 ft.
Residential Structure: 27 ft.
Non-residential Structure: 27 ft.
Street Side Yard
Residential Structure: 15 ft.
Non-residential Structure: 15 ft.
Residential Structure: 15 ft.
Non-residential Structure: 15 ft.
Interior Side Yard Residential Structure: 5 ft.
Non-residential Structure: 10 ft.
Residential Structure: 5 ft.
Non-residential Structure: 15 ft.
Rear Yard Residential Structure: 25 ft.
Non-residential Structure: 25 ft., 5 ft. for
parking
Residential Structure: 30 ft.
Non-residential Structure: 30 ft., 5 ft. for
parking
Page 13 of 23
P4.Page 328 of 359
Comparison: Eligible Site Development Allowances for Planned Developments
R4a General Residential District
(Existing)
R1 Single-Family Residential District
(Proposed)
Lot Size/Number
of Units Allowed
25% Increase in Dwelling Units
None
Building Lot
Coverage
40% + 15% = 55% Maximum 30% + 10% = 40% Maximum
Building Height
35 ft. + 12 ft. = 47 ft. Maximum 35 ft. + 12 ft. = 47 ft. Maximum
Setbacks Any setback below 15 ft. Any setback below 15 ft.
Landscape Buffer 10 ft. for all boundaries not abutting
dedicated and improved public streets
10 ft. for all boundaries not abutting
dedicated and improved public streets
Page 14 of 23
P4.Page 329 of 359
Page 15 of 23P4.Page 330 of 359
Page 16 of 23P4.Page 331 of 359
isWnxxxt/KN04o.3rmmt:Page 17 of 23P4.Page 332 of 359
DRAFT- NOT APPROVED
Page 1 of 6
Plan Commission Minutes 8/12/20
MEETING MINUTES
PLAN COMMISSION
Wednesday, August 12, 2020
7:00 P.M.
Virtual Meeting through Zoom Platform
Members Present: Peter Isaac (Chair), Jennifer Draper, George Halik, John Hewko,
Brian Johnson, Jeanne Lindwall, Kristine Westerberg
Members Absent:
Staff Present: Scott Mangum, Planning and Zoning Manager
Meagan Jones, Neighborhood and Land Use Planner
Brian George, Assistant City Attorney
Presiding Member: Chair Isaac
1. CALL TO ORDER / DECLARATION OF QUORUM
Chair Isaac called the meeting to order at 7:00 P.M. Ms. Jones called the roll and a
quorum was established.
2. SUSPENSION OF THE RULES Members participating electronically or by
telephone
Commissioner Westerberg made a motion to suspend the rules to allow for
electronic or telephone participation. Seconded by Commissioner Lindwall. A roll call
vote was taken and the motion passed, 7-0.
3. APPROVAL OF MEETING MINUTES: July 8, 2020.
Commissioner Lindwall suggested an edit to page 5 of the minutes. Commissioner
Halik made a motion to approve the minutes from the July 8, 2020 meeting.
Seconded by Commissioner Draper. A roll call vote was taken and the motion
passed, 4-0 with 3 abstentions.
4. NEW BUSINESS
C. Map Amendment - 1910-1946 Orrington Avenue & 714-716 Foster Street
20PLND-0048
Page 18 of 23
P4.Page 333 of 359
DRAFT- NOT APPROVED
Page 2 of 6
Plan Commission Minutes 8/12/20
A Zoning Ordinance Map Amendment to rezone 1910, 1914, 1918, 1922,
1926, 1930, 1934, 1936, 1940, 1942, 1946 Orrington Avenue and 714 -716
Foster Street from the R4a General Residential District to R1 Single Family
Residential District.
Ms. Jones provided an overview on the proposed map amendment, describing what is
existing and the differences between the regulations of the R4a and R1 zoning districts.
Commissioner Hewko asked what was driving the proposed text amendment. Chair
Isaac asked if Alderman Fiske could provide some insight into why the referral was
made
Alderman Fiske then spoke regarding the reasons behind the referral. There is concern
that there may be significant impact from non-owner-occupied residences within the
designated historic district changing the character. The existing area is similar to the R1
district to the immediate north and the history of zoning changes over time show interest
in less density. She mentioned that a precedent was set with the Kendall Col lege site
being rezoned to a much less intensive R1 Zoning District.
Chair Isaac opened the hearing to questions from the Commission.
Commissioner Halik asked if downzoning would remove existing structures and asked
for clarification on if it would eliminate the ability for residences to be non -owner-
occupied. Alderman Fiske responded that investors are not as inclined to purchase
property within single-family residential districts. Someone could purchase the home
and rent it as a single family home. Several homes on the block have done this. The
rooming house is owner-occupied with no complaints and would be grandfathered in.
Purpose of the amendment was to be in front of possible changes. Believes it would be
in the City’s best interest to preserve the single-family nature.
Commissioner Halik asked if the rezoning would then be more symbolic. Alderman
Fiske responded that it would not be and is important to do to maintain the character of
the block. Several smaller, currently nonconforming lots are similar in size to R1 districts
further north in Evanston.
Chair Isaac asked if a Special Use procedure to add additional units would be sufficient.
Alderman Fiske responded no. It places a large responsibility on neighbors to come out
against other neighbors.
Commissioner Hewko inquired about comments regarding properties losing value and
asked what the Alderman’s thoughts were on that and efforts for affordable housing.
Alderman Fiske responded that the existing student housing is not affordable so that
goal would not necessarily apply here. Does not think permitting student rentals is
beneficial for other single-family home owners.
Page 19 of 23
P4.Page 334 of 359
DRAFT- NOT APPROVED
Page 3 of 6
Plan Commission Minutes 8/12/20
Chair Isaac opened the hearing to questions from the public.
Mr. Shawn Jones asked if it was true that the City is moving away from R1 zoning with
the ADUs being discussed and pursuing them being permitted. Mr. Mangum stated that
those two items are not connected with this amendment but the City could consider this
in the future.
Mr. Art Newman asked for clarification on the chart listing the uses, stating that multi -
family is only permitted if it is existing. Chair Isaac confirmed that existing multi -family is
permitted but any increase in the number of units or anything other than a single -family
is a special use.
Chair Isaac then opened the hearing to public comment.
Mr. Dan Shapiro, representing several affected residents, provided a presentation on
the rezoning and its merits. He provided some history of the area and compared the
block to adjacent blocks zoned R1 and denser residential. He stated the importance of
the historic district designation and consideration of the standards for approval.
Mr. Shawn Jones, representing several affected residents, stated that the block
proposed to be rezoned has a number of properties that would be nonconforming. The
properties are adjacent to the R5 District and across from Northwestern’s campus so
not having student rentals would be difficult to get away from. He added that the historic
district designation provides some protections for the properties proposed to be rezoned
and explained that going from an R4a to R1 zoning is a drastic drop, with R1 being the
most restrictive residential district. He added that Kendall College is not a good
comparison to use.
Mr. Dave Schoenfeld stated that he has been a part of the Northwestern’s Neighbo rs
Association and a representative on the City-NU Committee. He explained that
neighbors are trying to protect against immense pressures that the area is facing.
Efforts have been made to help maintain the area for decades. There are a number of
properties with absentee ownership and student residents. Having owner -occupied
homes makes a difference and improves quality of life. He added that maintaining
inclusionary housing does not apply here as the investors are not currently providing
affordable housing for residents. The rezoning is about maintaining character. He
encouraged the Commission to approve the text amendment.
Mr. Art Newman stated he was a former Alderman from 1991 to 2005 and is very
familiar with the neighborhood. He explained that the 1900 block of Orrington is less
valuable than the block just north of it which is in the R1 district and homes sell for
smaller amounts. As Alderman he received calls from investors about properties in the
area and believes these properties are investment opportunities for them and not
Page 20 of 23
P4.Page 335 of 359
DRAFT- NOT APPROVED
Page 4 of 6
Plan Commission Minutes 8/12/20
affordable housing. He supports any relief the City can provide to those with housing
across from Northwestern University. The possibility of 4 unrelated people being
permitted per dwelling unit should also be taken into consideration.
Mr. Peter Mitchell stated he lives at 1942 Orrington and was told when he put a bid in on
his home that the block is amazing with long term owners. He explained that his next
door neighbors are sometimes ok and other times not. He added that affor dable housing
is not currently happening on the block and that non-conformity is not the issue, quality
of life is the issue.
Chair Isaac asked if there was anyone who wanted to request a continuance on this
item. Hearing none, he then closed the public hearing and the Commission began
deliberation.
Commissioner Halik asked if the properties are rezoned if that will change the
ownership requirements. Mr. Mangum stated that it will not change property ownership
requirements. Chair Isaac stated that a person could not purchase a lot and change the
interior to have multiple dwelling units. It could possibly reduce the number of people
living in the house but there will likely not be any additional effects.
Commissioner Halik asked Mr. Newman about his time as Alderman when the R4a
zone was established. Mr. Newman stated that he supported the R4a district with
single-family and no additional dwelling units without a special use. Having the ability to
go from single-family to rooming house would increase the number of people in home.
R1 zoning prevents this .
Mr. Bob Johnson stated that a petition in support of the rezoning had been
submitted. He added that it is not true that Preservation provides protection. That is
only for exterior changes, not interior changes. Absentee landlords are the issue,
they can rent the properties but the rezoning would limit the number of people.
Ms. Susan Bearman asked if the 3 unrelated rule is dependent on neighbors to be
enforced. Chair Isaac stated that staff would need to be alerted of a possible issue.
Mr. Mangum agreed with Chair Isaac’s statement. Ms. Jones added that for rental
properties, inspections happen that could indicate how many people live in a
dwelling unit; however, much of the enforcement is based off of resident/neighbor
complaints. Ms. Bearman asked if R 1 absolutely enforces 3 unrelated rule. Chair
Isaac stated that the number of units is the main effect of the change. Mr. Mangum
added that currently adding density would need to be approved through a Special
Use process.
Mr. and Mrs. Kaplan then spoke, s tating that this block was a showcase street for
Northwestern University visitors. For this rezoning, the number of possible residents
is an issue. It creates pressure for denser development.
Page 21 of 23
P4.Page 336 of 359
DRAFT- NOT APPROVED
Page 5 of 6
Plan Commission Minutes 8/12/20
The Commission then began deliberation.
Commissioner Hewko asked if a statement on assessed value can be confirmed. Mr.
Mangum stated that possible effects of rezoning on assessed value of existing
properties cannot be confirmed for certain.
Commissioner Hewko then asked if existing properties would be grandfathered in.
Chair Isaac responded that they would be grandfathered in and the use could
continue assuming the use is not discontinued for 18 months or more.
Ms. Westerberg asked how long the properties had been zoned R4a. Mr. Mangum
responded that the properties had been high density since the 1960’s and in 2005
the R4a district was created and applied to this area.
Chair Isaac stated that the rezoning would be somewhat symbolic and will not
prevent current issues but it could prevent those issues from multiplying.
Commissioner Halik inquired if it would indeed do that. There are existing controls
for future student housing within the Special Use Process. He expressed that the
Commission has had other downzoning attempts come before them. Property
owners have purchased their properties with the assumptions on their permitted
uses and that should not be taken away without good reason.
Chair Isaac stated that 7 out of 12 property owners signed the petition. The zoning
map indicates that R1 zoning represents a large portion of the historic district with a
few R4a areas. This is a tight decision to make since controls are in place. He added
that unless plans are submitted for construction, Illinois does not look highly at
vested rights in zoning. He has not heard from anyone proposing any projects in this
area and wonders if the rezoning is necessary.
Commissioner Lindwall expressed that she is normally on the side of not creating
more nonconformities but maintaining single-family residence value is important.
There can be depreciation of properties of converted homes and she feels that
taking away the additional uses with the rezoning is a good thing. ADUs would allow
for an additional dwelling unit. It makes sense to maintain the character of the
neighborhood. She added that there are already nonconforming structures on the
block.
The Commission then reviewed the standards and found that the proposed rezoning
could meet Comprehensive Plan goals for preservation but there are existing
protections for properties within the current zoning. As there are a variety of housing
densities in the area, the rezoning could help the block be compatible with the
existing character of the immediate surrounding neighborhood. Existing uses would
be grandfathered in so there would likely be no change in values on adjacent
Page 22 of 23
P4.Page 337 of 359
DRAFT- NOT APPROVED
Page 6 of 6
Plan Commission Minutes 8/12/20
properties. The final standard was not applicable.
Commissioner Lindwall made a motion to recommend approval of the map
amendment as presented by staff. Commissioner Draper seconded. A roll -call
vote was taken and the motion failed by a 2-5 vote.
Ayes: Draper, Halik, Hewko, Johnson, Westerberg
Nays: Isaac, Lindwall
Respectfully Submitted,
Meagan Jones
Neighborhood and Land Use Planner
Community Development Department
Page 23 of 23
P4.Page 338 of 359
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Scott Mangum, Planning & Zoning Administrator
CC: Johanna Nyden, Community Development Director
Subject: Ordinance 86-O-20, Amending Title 6 of the Evanston City Code to
Create Accessory Dwelling Unit Regulations and to Revise the
Calculation of Building Lot Coverage
Date: September 29, 2020
Recommended Action:
The Plan Commission and staff recommend the adoption of Ordinance 86-O-20, a Text
Amendment to the Zoning Ordinance to Create Accessory Dwelling Unit Regulations and to
revise the calculation of Building Lot Coverage.
Council Action:
For Action
Summary:
During the March 9, 2020, City Council meeting, Ald. Braithwaite made a referral to establish
more comprehensive zoning regulations for other types of Accessory Dwelling Units (ADUs)
beyond coach house regulations, including attached ADUs such as basement units.
Overview of the Proposed Text Amendment
Following discussion and a review of regulations from Chicago, Wilmette, Oak Park, South
Elgin, Park Forest, Lexington, KY, and Long Beach, CA, in addition to ADU policy reports and
guidance from the American Planning Association, Urban Land Institute, and AARP, the Plan
Commission recommended approval of a Text Amendment that would achieve the following:
• Create a definition of an ADU and revise the existing Coach House definition.
The creation of a definition of an ADU would newly allow attached/internal ADUs, as
well as detached structures that are not associated with parking spaces.
Internal/attached ADUs are more seamlessly integrated and often can be created with
a lower construction cost and without potential zoning setback and lot coverage
compliance issues found when increasing the footprint of an existing building or
constructing a new detached structure.
P5.Page 339 of 359
• Allow 1 ADU per zoning lot by right as an accessory to any residential building
regardless of lot size. This regulation would limit to either a detached or
attached/internal unit on a property, but not both, keeping the overall density closer to
conformance with previous zoning regulations while allowing on any zoning lot with
any type of residential building.
• Limit the maximum ADU size to 1,000 square feet. In response to direction from the
Plan Commission all ADUs shall be smaller than the largest primary unit and they shall
be limited to 1,000 square feet, except when created within an existing structure they
may exceed 1,000 square feet if the single level of the structure already exceeds
1,000 square feet. This addresses the concern about the example of creating an ADU
within a basement that exceeds 1,000 square feet in size.
• Retain the maximum F.A.R. or building lot coverage of the underlying zoning,
but stop counting open parking toward building lot coverage. Currently, open
unenclosed required parking spaces count towards both impervious surface coverage
and 200 square feet of building lot coverage each even though they are not within a
structure. Per Plan Commission direction all residential zoning districts will no longer
count open unenclosed parking toward building lot coverage, but open parking will still
count towards impervious surface coverage. This change to building lot coverage in
the R1-R6 Zoning Districts (Sections 6-8-2 through 6-8-8) frees up building lot
coverage for owners to choose to construct buildings to house people (ADUs) with
open parking or buildings to house cars.
• Limit the maximum height of a detached ADU to two stories and 20 -feet for flat
or mansard roofs and 28 feet for pitched roofs. Per Plan Commission direction this
would increase the height limit for accessory structures without requiring additional
setbacks which allows for taller structures on properties with smaller lot widths but still
limits the buildings to two stories. This height limitation would also apply to garages
and coach houses both within and outside of historic districts for consistency.
• Remove the parking requirement for an ADU. Per Plan Commission direction no
parking would be required for an ADU, however, existing parking for the primary
residential structure shall be maintained or replaced and there is no change to the
minimum required parking for single-family dwellings.
• Establish design standards to limit to one entrance on a front facade and place
any exterior stairs on the interior or rear of the principal building. Minimal design
standards limiting the location of entrances and exterior stair s to the interior side or
rear elevations help to blend the ADUs within the existing neighborhood fabric.
• Allow for the creation of ADU through the conversion of existing legal
nonconforming detached accessory structures. This regulation would more easily
allow for the conversion of existing nonconforming detached structures, such as
garages with workspaces, to ADUs.
• There is no requirement that the property owner resides on the property,
however, the ADU shall be held in common ownership with the primary building,
and occupancy of the ADU is limited to one family. Per Plan Commission
recommendation, separate ownership would not be allowed and occupancy of the
ADU would be limited to one family.
Previous Text Amendments regarding Coach Houses and ADUs
On January 13, 2020, the City Council approved Ordinance 171 -O-19, revising the definition
of and regulations for Coach Houses. The intent of this amendment was to begin addressing
Page 2 of 19
P5.Page 340 of 359
inequitable opportunities to develop Accessory Dwelling Units (ADUs). The approved
amendment included:
• Revisions to the definition of a coach house to allow on any residential zoning lot,
instead of only as an accessory to a single-family dwelling;
• Allowance for the additional height of a coach house with the provision of greater
setbacks; and
• Removal of parking requirements for coach houses when the coach house meets
affordability criteria or transit-oriented criteria.
Previously, in April 2018 the Coach House definition was revised to clarify that tenants of a
coach house may be unrelated to the owners of the principal residential structure.
Other Considerations
Staff has also discussed impediments to constructing ADUs and will continue to explore: 1)
options to reduce property taxes at the municipal or county level; 2) the legality of requiring
affordability in ADUs through the City’s Inclusionary Housing Ordinance; 3) the ability to
create open-source pre-approved model construction drawings; 4) and cost implications for
fire suppression requirements through local amendments to the City’s adopted Building
Code.
Legislative History:
August 12, 2020, Plan Commission – The Commission voted, 7-0, to recommend approval of
the text amendment with the following additional amendments: 1) include language limiting
residency of accessory dwelling units to one family; and 2) include a provision that requires
common ownership of the principal residential building and the accessory dwelling unit.Plan
Commission Packet – August 12, 2020
Attachments:
Ordinance 86-O-20, Accessory Dwelling Units Text Amendment
Draft Plan Commission Meeting Minutes Excerpt, August, 12, 2020
Page 3 of 19
P5.Page 341 of 359
8/31/2020
86-O-20
AN ORDINANCE
Amending Title 6 of the Evanston City Code to Create Accessory Dwelling Unit
Regulations and to Revise the Calculation of Building Lot Coverage
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: City Code Section 6-18-3, “Definitions,” of the Evanston City
Code of 2012, as amended, is hereby further amended as follows:
6-18-3. – DEFINITIONS.
COACH HOUSE:
A type of single detached secondary or Accessory Dwelling Unit
located on the same zoning lot as the principal residential
structure which includes ing a garage. Tenants of coach houses
may be unrelated to the owners of the principal residential
structure. A maximum of one (1) coach house is allowed per
zoning lot.
DWELLING UNIT,
ACCESSORY
(ADU):
A smaller, secondary independent housekeeping establishment
located on the same zoning lot as a residential building. ADUs are
independently habitable and provide the basic requirements of
shelter, heating, cooking, and sanitation, and may be internal,
attached or detached.
SECTION 2: City Code Section 6-4-6, “Accessory Uses and Structures,”
of the Evanston City Code of 2012, as amended, is hereby further amended as follows:
6-4-6. - ACCESSORY USES AND STRUCTURES.
Page 4 of 19
P5.Page 342 of 359
86-O-20
~2~
This Section 6-4-6 establishes regulations governing the type, size, character
and location of accessory uses and structures.
6-4-6-1. - AUTHORIZATION.
Subject to the limitations of this Section 6-4-6, accessory uses and structures are
permitted in any zoning district in connection with any principal use lawfully existing
within such district.
6-4-6-2. - GENERAL PROVISIONS FOR ACCESSORY USES AND STRUCTURES.
Accessory uses and structures shall be approved in accordance with the
following regulations:
(A) No accessory use or structure shall be approved, established or
constructed before the principal use is approved.
(B) Accessory uses shall be compatible with the principal use. Accessory uses
shall not include a kennel or an accessory building for the keeping or the
propagation of livestock. (However, dog runs and hen coops shall be
permitted as accessory uses.)
(C) No accessory building shall be located within ten (10) feet of the nearest
wall of the principal building.
(D) No accessory building shall be located within the required front or side yard
abutting a street, nor between the front of the principal building and the front
lot line.
(E) In residential districts, an accessory building located in a rear yard or
interior side yard shall be at least three (3) feet from any property line. In any
district other than a residential district, accessory buildings used for required
off-street parking purposes shall be located at least five (5) feet from the rear
lot line abutting an alley.
(F) No accessory building located in the rear yard of a corner lot shall be
nearer to a street lot line than the minimum width required for a side yard
abutting a street in the district where the lot is located.
(G) No accessory building shall exceed fourteen and one-half (14 1/2) feet in
height for a flat roof or mansard roof, or twenty (20) feet measured from
grade to the highest point of said structure for all other roofs, except as
otherwise provided for garages and coach houses in Section 6 -4-6-4 of this
Page 5 of 19
P5.Page 343 of 359
86-O-20
~3~
Chapter and as otherwise provided for ADUs in Section 6-4-6-10 of this
Chapter.
(H) Child daycare centers shall be considered accessory uses in churches
whether or not they are operated by the church in which they are located.
(I) Bed and breakfast shall be considered accessory uses in residential
dwellings subject to the provisions of Section 6-4-7 of this Chapter.
(J) Signs shall be considered accessory uses except when an off -premises
sign is the only use on a zoning lot.
6-4-6-3. - ALLOWABLE ACCESSORY USES AND STRUCTURES (DETACHED FROM
PRINCIPAL STRUCTURE).
(A) Detached accessory buildings, structures and uses: Accessory buildings,
structures or uses shall be permitted as provided in Table 4-A of this Section and
detached accessory buildings, structures, or uses in a residential district shall:
1. Cover no more than forty (40) percent of a rear yard when located in a rear
yard. However, in no case shall the maximum lot coverage requirement for the
zoning district be exceeded.
2. Not be located in a side yard abutting a street or interior side yard between the
principal structure and the side lot line.
3. Not be located between the building line and the principal structure (except as
permitted in front yards).
(B) Table 4-A — Permitted accessory buildings, structures and uses:
Table 4-A includes yard obstructions (see Subsection 6-4-1-9(B) of this Chapter)
attached to the principal or a secondary structure as well as freestanding accessory
buildings, structures, and uses.
KEY:
Required Yards: Districts:
Front and side yards
abutting a street ..... F Residential district ..... Rsd
Side yards ..... S Nonresidential district ..... N-Rsd
Rear yards ..... R Residential and
nonresidential districts ..... Both
Page 6 of 19
P5.Page 344 of 359
86-O-20
~4~
Yard District
*** _____
1. Detached Accessory dwelling units (including Coach Houses) to
principal residential building structure
S R Both
***
6-4-6-4. – SPECIAL REGULATIONS APPLICABLE TO GARAGES AND COACH
HOUSES
(A) Evanston Landmark Properties and Historic Districts
Garages and coach houses for Evanston landmarks and structures in City
Council designated historic districts shall be subject to the following
requirements:
1. Height:
a. For garages and coach houses with flat and mansard roofs, the height
shall not exceed twenty (20) feet, measured from grade to the highest point of
said structure, or two stories, whichever is less height requirements for
accessory buildings apply, as set forth in Section 6 -4-6-2 of this Chapter.
b. All garages and coach houses without flat or mansard roofs shall be no
taller than twenty-eight (28) feet, measured from grade to the highest point of
said structure, or two stories, whichever is less. three-fourths (3/4) the height
of the principal structure, measured to the roof apex, but in no case shall the
height exceed twenty-eight (28) feet.
2. Yards: All garages and coach houses shall meet the setback requirements
for accessory structures, as set forth in Section 6-4-6-2 of this Chapter.
3. Roofs: The roof of the garage or coach house shall be compatible in pitch and
shape with the roof of the principal structure.
(B) Non-Evanston Landmarks and properties outside of Historic Districts
Coach Houses for properties that are not an Evanston landmark nor located in
City Council designated historic districts shall be subjected to the following
requirements:
Page 7 of 19
P5.Page 345 of 359
86-O-20
~5~
1. Height:
a. For coach houses with a flat or mansard roof, an increase of one (1) foot
in height shall be allowed for every one (1) foot in additional setback provided
from every property line that directly abuts another property (not including
right of way). In no case shall the height of the accessory structure exceed
twenty (20) feet.
b. For coach houses without flat or mansard roofs, an increase of one (1)
foot in height shall be allowed for every one (1) foot additional setback
provided from every property line that directly abuts another property (not
including right of way). In no case shall the height of the accessory structure
exceed twenty-eight (28) feet.
SECTION 3: City Code Section 6-4-6, “Accessory Uses and Structures,”
of the Evanston City Code of 2012, as amended, is hereby further amended to add the
following subsection:
6-4-6-10 SPECIAL REGULATIONS APPLICABLE TO ACCESSORY DWELLING
UNITS (ADUs)
(A) Construction: An ADU may be created through new construction, alteration of an
existing structure, addition to an existing structure, or conversion of an existing structure
to an ADU while simultaneously constructing a new residential building on the site.
(B) Number of Units: One (1) ADU is permitted per zoning lot.
(C) Minimum Lot Size: None.
(D) Maximum ADU Size: All ADUs shall be smaller than the floor area of the largest
primary dwelling unit.
Any detached ADU, internal or attached ADU created through new construction, internal
or attached ADU created through an addition to an existing structure, or detached ADU
created through the conversion of an existing structure to an ADU while simultaneously
constructing a new residential building on the site shall not exceed 1,000 square feet of
floor area.
An internal or attached ADU created through the altering of an existing struct ure may
exceed 1,000 square feet of floor area but the floor area shall be limited to not more
than one level of the existing structure (i.e. a basement, story, or half story).
Page 8 of 19
P5.Page 346 of 359
86-O-20
~6~
(E) Maximum F.A.R. or Building Lot Coverage: For an attached or internal ADU, the
maximum F.A.R. or lot coverage of all structures on the zoning lot shall be that of the
underlying zoning district.
For a detached ADU, Section 6-4-6-3 shall also apply.
(F) Yard requirements: For an attached or internal ADU, the yard requirements shall be
those required for a principal structure in the underlying zoning district.
For a detached ADU, the regulations in Sections 6-4-6-2 and 6-4-6-3 shall apply.
(G) Maximum Height: For an attached or internal ADU, the maximum height shall be
that of the underlying zoning district.
For a detached ADU the height shall be subject to the following limitations:
1. For a detached ADU with a flat or mansard roof the height shall not exceed
twenty (20) feet, measured from grade to the highest point of said structure, or
two stories, whichever is less.
2. For a detached ADU without a flat or mansard roof the height shall not exceed
twenty-eight (28) feet, measured from grade to the highest point of said structure,
or two stories, whichever is less.
(H) Off-Street Parking: No parking is required per Chapter 16 (Off -street Parking and
Loading), Table 16-B, however, existing required parking for the primary residential
structure shall be maintained or replaced.
(I) Design Standards
1. Entrances: Only one (1) pedestrian entrance to the structure may be located
on the front facing facade of the principal building.
2. Exterior Stairs: Any exterior stairs to serve as the primary entrance to an
attached or internal ADU within the principal building shall be located on the
interior side or rear of the principal building.
(J) Alterations of existing structures: If a detached ADU is created from an existing
detached accessory structure that does not meet one or more of the standards within
Section 6-4-6, the structure is exempt from the standard(s) it does not meet. However,
any alterations that would result in the structure becoming less conforming with those
standards it does not meet are not allowed.
Page 9 of 19
P5.Page 347 of 359
86-O-20
~7~
(K) Ownership and Occupancy: There is no requirement tha t the property owner reside
on the property, however, an ADU shall remain under common ownership with the
residential building. Occupancy of the ADU shall be limited to no more than one family.
Table 16-B
Accessory Dwelling
Unit (including Coach
house)
No parking is required.
1 parking space for each dwelling unit within the coach house; if
the coach house meets affordability criteria or transit-oriented
criteria, no parking space is required.
Transit-oriented criteria is met if the coach house is within a
designated Transit-Oriented Development area or within a one
thousand five hundred (1,500) foot distance from a Metra,
PACE, or Chicago Transit Authority public transit bus stop or
train station.
Affordability criteria is met if, at the time of building permit
issuance, the household income of the owner that builds an
coach house is at or below 80% of the area median income
(AMI), as determined annually by the Illinois Housing
Development Authority. Affordability criteria is also met if a unit
within the principal structure or coach house is rented at or
below 80% AMI for a period of ten (10) years.
SECTION 4: City Code Section 6-8-2-7, “Building Lot Coverage,” of the
Evanston City Code of 2012, as amended, is hereby further amended as follows:
6-8-2-7. – BUILDING LOT COVERAGE.
The maximum lot coverage in the R1 district is thirty percent (30%).
Building lot coverage shall include two hundred (200) square feet for each
required parking space for any residential unit when the required par king space
is provided other than within a building.
On a zoning lot that is: a) used for a "dwelling" or dwellings as herein defined,
and b) legally nonconforming as to building lot area, when a land user seeks
zoning certification for a building permit to replace an existing detached garage
with a garage having the same ground floor area as the existing garage, such
Page 10 of 19
P5.Page 348 of 359
86-O-20
~8~
construction shall be an allowed continuance of the legal nonconforming building
lot coverage
SECTION 5: City Code Section 6-8-3-6, “Building Lot Coverage,” of the
Evanston City Code of 2012, as amended, is hereby further amended as follows:
6-8-3-6. – BUILDING LOT COVERAGE.
The maximum lot coverage in the R2 district is forty percent (40%).
Building lot coverage shall include two hundred (200) square feet for each
required parking space for any residential unit when the required parking space
is provided other than within a building.
On a zoning lot that is: a) used for a "dwelling" or dwellings as herein defined,
and b) legally nonconforming as to building lot area, when a land user seeks
zoning certification for a building permit to replace an existing detached garage
with a garage having the same ground floor area as the existing garage, such
construction shall be an allowed continuance of the legal nonconforming building
lot coverage.
SECTION 6: City Code Section 6-8-4-6, “Building Lot Coverage,” of the
Evanston City Code of 2012, as amended, is hereby further amended as follows:
6-8-4-6. – BUILDING LOT COVERAGE.
The maximum lot coverage, including accessory structures, in the R3 district is
forty five percent (45%).
Building lot coverage shall include two hundred (200) square feet for each
required parking space for any residential unit when the required parking space
is provided other than within a building.
On a zoning lot that is: a) used for a "dwelling" or dwellings as herein defined,
and b) legally nonconforming as to building lot area, when a land user seeks
zoning certification for a building permit to replace an existing detached garage
with a garage having the same ground floor area as the existing garage, such
construction shall be an allowed continuance of the legal nonconforming building
lot coverage.
SECTION 7: City Code Section 6-8-5-6, “Building Lot Coverage,” of the
Evanston City Code of 2012, as amended, is hereby further amended as follows:
6-8-5-6. – BUILDING LOT COVERAGE.
Page 11 of 19
P5.Page 349 of 359
86-O-20
~9~
The maximum lot coverage in the R4 district is forty percent (40%).
Building lot coverage shall include two hundred (200) square feet for each
required parking space for any residential unit when the required parking space
is provided other than within a building.
On a zoning lot that is: a) used for a "dwelling" or dwellings as herein defined,
and b) legally nonconforming as to building lot area, when a land user seeks
zoning certification for a building permit to replace an existing detached garage
with a garage having the same ground floor area as the existing garage, such
construction shall be an allowed continuance of the legal nonconformin g building
lot coverage.
SECTION 8: City Code Section 6-8-6-6, “Building Lot Coverage,” of the
Evanston City Code of 2012, as amended, is hereby further amended as follows :
6-8-6-6. – BUILDING LOT COVERAGE.
The maximum lot coverage in the R4a district is forty percent (40%).
Building lot coverage shall include two hundred (200) square feet for each
required parking space for any residential unit when the required parking space
is provided other than within a building.
On a zoning lot that is:
(A) Used for a "dwelling" or dwellings as herein defined, and
(B) Legally nonconforming as to building lot area;
when a land user seeks zoning certification for a building permit to
replace an existing detached garage with a garage having the
same ground floor area as the existing garage, such construction
shall be an allowed continuance of the legal nonconforming
building lot coverage.
SECTION 9: City Code Section 6-8-7-6, “Building Lot Coverage,” of the
Evanston City Code of 2012, as amended, is hereby further amended as follows:
6-8-7-6. – BUILDING LOT COVERAGE.
The maximum lot coverage in the R5 district is forty-five percent (45%).
Page 12 of 19
P5.Page 350 of 359
86-O-20
~10~
Building lot coverage shall include two hundred (200) square feet for each
required parking space for any residential unit when the required parking space
is provided other than within a building.
On a zoning lot that is: a) used for a "dwelling" or dwellings as herein defined,
and b) legally nonconforming as to building lot area, when a land user seeks
zoning certification for a building permit to replace an existing detached garage
with a garage having the same ground floor area as the existing garage, such
construction shall be an allowed continuance of the legal nonconforming building
lot coverage.
SECTION 10: City Code Section 6-8-8-6, “Building Lot Coverage,” of the
Evanston City Code of 2012, as amended, is hereby further amended as follows:
6-8-8-6. – BUILDING LOT COVERAGE.
The maximum lot coverage in the R6 district is fifty percent (50%).
Building lot coverage shall include two hundred (200) square feet for each
required parking space for any residential unit when the required parking space
is provided other than within a building.
On a zoning lot that is: a) used for a "dwelling" or dwellings as herein defined,
and b) legally nonconforming as to building lot area, when a land user seeks
zoning certification for a building permit to replace an existing detached garage
with a garage having the same ground floor area as the existing garage, such
construction shall be an allowed continuance of the legal nonconforming building
lot coverage.
SECTION 11: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 12: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Page 13 of 19
P5.Page 351 of 359
86-O-20
~11~
SECTION 13: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 14: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _______________, 2020
Adopted: _________________, 2020
Approved:
___________________________, 2020
________________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Approved as to form:
________________________________
Kelley A. Gandurski, Corporation Counsel
Page 14 of 19
P5.Page 352 of 359
DRAFT- NOT APPROVED
Page 1 of 12
Plan Commission Minutes 8/12/20
MEETING MINUTES
PLAN COMMISSION
Wednesday, August 12, 2020
7:00 P.M.
Virtual Meeting through Zoom Platform
Members Present: Peter Isaac (Chair), Jennifer Draper, George Halik, John Hewko,
Brian Johnson, Jeanne Lindwall, Kristine Westerberg
Members Absent:
Staff Present: Scott Mangum, Planning and Zoning Manager
Meagan Jones, Neighborhood and Land Use Planner
Brian George, Assistant City Attorney
Presiding Member: Chair Isaac
1. CALL TO ORDER / DECLARATION OF QUORUM
Chair Isaac called the meeting to order at 7:00 P.M. Ms. Jones called the roll and a
quorum was established.
2. SUSPENSION OF THE RULES Members participating electronically or by
telephone
Commissioner Westerberg made a motion to suspend the rules to allow for
electronic or telephone participation. Seconded by Commissioner Lindwall. A roll call
vote was taken and the motion passed, 7-0.
3. APPROVAL OF MEETING MINUTES: July 8, 2020.
Commissioner Lindwall suggested an edit to page 5 of the minutes. Commissioner
Halik made a motion to approve the minutes from the July 8, 2020 meeting.
Seconded by Commissioner Draper. A roll call vote was taken and the motion
passed, 4-0 with 3 abstentions.
4. NEW BUSINESS
A. Text Amendment- Accessory Dwelling Units 20PLND-0047
A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning,
to revise regulations related to accessory dwelling units, including coach
Page 15 of 19
P5.Page 353 of 359
DRAFT- NOT APPROVED
Page 2 of 12
Plan Commission Minutes 8/12/20
houses, specifically to Accessory Uses and Structures (Section 6-4-6),
Building Lot Coverage in the R1-R6 Zoning Districts (Sections 6-8-2
through 6-8-8), Off-Street Parking and Loading (Section 6-16, Table 16-B),
and Definitions (Section 6-18-3).
Mr. Mangum provided a brief summary of the previous month’s discussion and updates
to proposed amendments that are based off of that discussion. He provided specific
details of changes proposed within the ordinance.
Chair Isaac asked if there were any questions from Commissioners
Commissioner Halik asked if the occupants of the ADUs have to be a single person,
two-person or family. Mr. Mangum responded that occupancy must follow the definition
of family and the regulation of no more than 3 unrelated people per dwelling unit, not per
lot. Staff can look into possibly including language to clarify.
Commissioner Lindwall stated that there is no definition for Principal Residential
Structure and that the ADUs are supposed to be accessory to this use on a single
zoning lot. As many areas allow an ADU per single-family home she inquired what the
intention of this regulation was. Mr. Mangum stated that the intention was to enable
residential structures other than single-family homes to construct an ADU.
Commissioner Lindwall then asked if in the R4a Zoning District there would be any
conflict in adding additional dwelling units since that would be considered a Special Use
in that district. Mr. Halik added that this relates to his earlier comment on the definition
of family. Commissioner Lindwall suggested possibly limiting ADUs to single-family
residences. Mr. Mangum responded that the intent was that ADUs, since they are
considered an accessory use, would not need to have a Special Use in this case.
Ms. Jones asked if it would be preferred to use Principal Building in the definition since
that is defined within the code. Chair Isaac responded yes, wherever consistent
language can be used it should be. He took Commissioner Lindwall’s suggestion and
stated it could be discussed. Mr. Mangum stated the only concern may be making sure
that only residential structures, not all principal structures, allow ADUs.
Commissioner Westerberg asked if there could be possible negative impacts if no
parking is provided for ADUs. Mr. Mangum responded that this is a policy restriction that
comes up; however, he has not seen comprehensive studies completed or writings
indicating significant impacts specific to this use in other jurisdictions.
Commissioner Johnson asked if there are any intended changes to lot coverage
requirements. Mr. Mangum replied that the underlying zoning district regulations will
apply and no bonuses have been contemplated at this point.
Page 16 of 19
P5.Page 354 of 359
DRAFT- NOT APPROVED
Page 3 of 12
Plan Commission Minutes 8/12/20
Chair Isaac asked if staff had a position on the possibility of separation of ownership
and turning the ADU into a condominium. Mr. Mangum stated that this has not been
looked at extensively but is a good question. There is no position at this time but that is
a good concern on that possible issue.
Chair Isaac opened the hearing to questions and comments from the public
Mr. Robinson Markus asked how the previous regulations were discussed and voted on
by City Council. Mr. Mangum responded that historically, regulations only permitted
ADUs for single-family homes. Language regarding primary residential structure was
added to broaden the types of residential uses that could construct an ADU.
Mr. Markus then offered support for this innovative take on affordable housing. He
stated that 40.1% of Evanstonians, owners and renters, are considered cost burdened.
Land use regulation is the most important part of this discussion and municipalities have
the ability to regulate land use through zoning to help avoid exclusionary zoning. He
added that he and Dick Co of the Evanston Development Cooperative support the text
amendments being brought forward by the City to address this. Mr. Markus then stated
that there are a number of 2-flat residences located in Black and Brown communities
and allowing ADUs for all residential structures would help with the inequity. He
encouraged the Commission to vote in favor of the amendment.
Chair Isaac asked if anyone intended to request a continuance. Hearing none he then
closed the hearing and the Commission began deliberation.
Commissioner Lindwall asked about the ability of having ADUs in the R4a zoning
district. Mr. Mangum responded that accessory use is by right. Commissioner Lindwall
then stated that the language is problematic and could cause potential conflicts with
multi-family buildings and ownership issues and would like additional information.
Chair Isaac stated that with the way Section 6-8-6-3 of the code reads a Special Use
would still be needed.
Commissioner Johnson asked if language should be proposed to address the
condominium issue. Chair Isaac stated that was his intent because if the unit is
separately owned, that defeats the purpose.
The Commission then reviewed the standards.
There was a brief discussion on what neighborhood character means. Commissioner
Halik suggested that an amendment could be added to include language requiring that
ADUs have similar architecture as the principal building. Chair Isaac responded that he
was not sure that this is the appropriate place to add that language, and that though the
intent is usually to make an accessory structure the same as the home, there would be
Page 17 of 19
P5.Page 355 of 359
DRAFT- NOT APPROVED
Page 4 of 12
Plan Commission Minutes 8/12/20
some differences. Jeanne Lindwall noted that there are many areas with different
architectural styles and building types.
There was discussion on each of the remaining standards and there was general
agreement that each had been met.
Commissioner Halik made a motion to recommend approval of the text
amendment as presented by staff. Commissioner Hewko seconded the motion.
Commissioner Westerberg made a motion to amend the initial amendment to
modify the definition of ADUs to limit residency to a single family. Commissioner
Halik seconded that motion.
Chair Isaac commented that the City has been moving away from the 3 unrelated
residents regulation and Commissioner Lindwall stated that the definition is inherent
with the existing rule of no more than 3 unrelated residents. Commissioner Halik stated
that he feels it is important to consider family definition changes.
A roll call vote was taken on the amendment and the amendment was approved
by a 6-1 vote.
Chair Isaac made a motion to add a 2nd amendment to require common ownership
of the ADU and the principal building. Commissioner Halik seconded. A roll call
vote was taken and the 2nd amendment was approved by a 7-0 vote.
A roll call vote was then taken on the motion to recommend approval the text
amendment with the two approved amendments and the motion passed by a 7-0
vote.
Ayes: Isaac, Draper, Halik, Hewko, Johnson, Lindwall, Westerberg
Nays:
B. Text Amendment - Micro Dwelling Units (Tiny Homes) 20PLND-0038
Andrew Gallimore submits for a Text Amendment to the Zoning Ordinance,
Title 6 of the City Code, to establish a definition for Micro Dwelling Units
(Section 6-18-3) and establish regulations for their construction and use
within residential districts (Section 6-8; Section 6-16).
Ms. Jones provided an overview of the proposed text amendment for Tiny Homes,
clarifying that staff worked with the applicant, Andrew Gallimore, on providing more
details for the amendment and where there could be some additional discussion.
Chair Isaac opened the hearing to questions from the Commission.
Page 18 of 19
P5.Page 356 of 359
DRAFT- NOT APPROVED
Page 12 of 12
Plan Commission Minutes 8/12/20
densities in the area, the rezoning could help the block be compatible with the
existing character of the immediate surrounding neighborhood. Existing uses would
be grandfathered in so there would likely be no change in values on adjacent
properties. The final standard was not applicable.
Commissioner Lindwall made a motion to recommend approval of the map
amendment as presented by staff. Commissioner Draper seconded. A roll-call
vote was taken and the motion failed by a 2-5 vote.
Ayes: Draper, Halik, Hewko, Johnson, Westerberg
Nays: Isaac, Lindwall
5. OTHER BUSINESS
A. Revisions to Plan Commission Rules and Procedures
Ms. Jones provided a brief overview of the revisions made to the proposed updates to
the Rules & Procedures based on the July 8, 2020 Commission discussion.
Chair Isaac asked if there were any questions or comments regarding the updates.
There were none
Commissioner Halik made a motion to approve the updates to the Administrative
Rules & Procedures. Seconded by Commissioner Johnson. A roll call vote was
taken and the motion was approved by a 7-0 vote.
Ayes: Isaac, Draper, Halik, Hewko, Johnson, Lindwall, Westerberg
Nays:
6. PUBLIC COMMENT
There was no public comment.
7. ADJOURNMENT
Commissioner Halik made a motion to adjourn the meeting. Commissioner
Westerberg seconded the motion.
A roll call vote was taken and the motion was approved by voice vote 7-0.
The meeting was adjourned at 10:36 pm.
Respectfully Submitted,
Meagan Jones
Neighborhood and Land Use Planner
Community Development Department
Page 19 of 19
P5.Page 357 of 359
Memorandum
To: Honorable Mayor and Members of the City Council
From: Darlene Francellno, Mayoral/Aldermanic Assistant
CC: Kimberly Richardson, Interim Assistant City Manager
Subject: Approval of Appointments to the Alternative Emergency Response
Subcommittee and Reappointment to Preservation Commission
Date: September 29, 2020
Recommended Action:
The Mayor recommends City Council approval of appointments of Alderman Cicely Fleming,
Chair, Alderman Eleanor Revelle; James Barnett, Patti Capouch, Maureen McDonnell, Kristin
Kennard, Evangeline Semark, and the reappointment of Jamie Morris, Suzie Reinhold, and
Mark Simon to the Preservation Commission.
Council Action:
For Action
Summary:
For Appointment to the Alternative Emergency Response Subcommittee:
Alderman Cicely Fleming, Chair
Alderman Eleanor Revelle
James Barnett
James Barnett is the Community Outreach Manager with Connections for the Homeless
Patti Capouch
Patti Capouch is the Executive Director of Impact Behavioral Health.
Maureen McDonnell
Maureen McDonnell is the Executive Director of Peer Services.
Kristin Kennard
Kristin Kennard is the Director of Social Work with the Moran Center.
APP1.Page 358 of 359
Evangeline Semark
Evangeline Semark is a community member with lived experience.
PRESERVATION COMMISSION REAPPOINTMENTS
Jamie Morris, Preservation Commission
Suzi Reinhold, Preservation Commission
Mark Simon, Preservation Commission
Page 2 of 2
APP1.Page 359 of 359