HomeMy WebLinkAbout07.27.20
AGENDA
City Council
Monday, July 27, 2020
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:30 PM
Administration & Public Works begins at 4:30pm
Planning & Development begins at 5:00pm or at the conclusion of Administration & Public Works
City Council convenes at the conclusion of Planning & Development
Page
(I) ROLL CALL - BEGIN WITH ALDERMAN RAINEY
(II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV) COMMUNICATIONS: CITY CLERK
(V) PUBLIC COMMENT
Page 1 of 496
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civ il manner.
Public comments are requested to be made with these guidelines in
mind.
(VI) SPECIAL ORDERS OF BUSINESS
SP1.
Approval of $445,000 of ESG-CV funding for Rapid Rehousing,
Homeless Prevention, and Case Management to Assist Evanston
Residents Impacted by COVID-19
Staff recommends approval of $445,000 in ESG -CV funding for
Connections for the Homeless for three activities: $345,000 for rapid
rehousing of homeless households in non-congregate shelter, $50,000
for homeless prevention in the form of rent assistance for households
facing eviction because of income loss due to COVID-19, and $50,000
for staffing/case management services for households being rehoused
to enable them to achieve housing and economic stability. The City
received $966,314 in CARES Act ESG-CV funding in two allocations to
address the needs of homeless and unstably housed families and
individuals who have been impacted by the coronavirus. $596,314
remains to be allocated for eligible activities. All ESG -CV funds must be
expended by July 16, 2022.
For Action
Approval of $445,000 of ESG-CV funding for Rapid Rehousing,
Homeless Prevention, and Case Management to Assist Evanston
Residents Impacted by COVID-19
15 - 18
Page 2 of 496
SP2.
2019 Evanston Police Department Annual Report
Staff recommends City Council review and place on file the 2019 Annual
Report from the Evanston Police Department.
For Action: Accept and Place on File
2019 Evanston Police Department Annual Report
19 - 62
SP3.
Evanston Police Department Update – Police Budget
Staff recommends City Council accept and place on file the Evanston
Police Department Update – Police Budget.
For Action: Accept and Place on File
Evanston Police Department Update – Police Budget
63 - 75
SP4.
Evanston Police Department Update
Staff recommends City Council discussion of the updated information
regarding the Alternative to Arrest subcommittee, the Police Complaint
Process and the Mayor’s 90 Day pledge. This memo offers the
background history of each program and assessment, and a status
update of where the police department is regarding each topic.
For Discussion
Evanston Police Department Update
76 - 78
SP5.
Evanston Police Department School Resource Officer Update
Staff recommends City Council review the use and funding of Evanston
Police Department School Resource Officer's (SRO) in School Districts
65 & 202.
For Discussion
Evanston Police Department School Resource Officer Update
79 - 109
(VII) CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.
Approval of the minutes of the Regular City Council meeting of
July 13, 2020
Staff recommends approval of the minutes of the Regular City Council
meeting of July 13, 2020.
For Action
Draft City Council Minutes - July 13, 2020
110 - 126
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE - ALDERMAN FLEMING
Page 3 of 496
A1.
Approval of the City of Evanston Payroll and Bills
Staff recommends City Council approval of the City of Evanston Payroll
for the period of June 22, 2020, through July 5, 2020, in the amount of
$2,713,995.47, Bills List for July 28, 2020, in the amount of
$1,463,359.37. For Action
Approval of the City of Evanston Payroll and Bills
127 - 152
A2.
2019 Comprehensive Annual Financial Report
Staff recommends that City Council accept and file the Audited
Comprehensive Annual Financial Report (CAFR).
For Action: Accept and Place on File
2019 Comprehensive Annual Financial Report
153 - 164
A3.
Approval of Minority, Women, Evanston Business Enterprise
Funds Transfer (MWEBE)
Staff recommends City Council approval of the Minority, Women,
Evanston Business Enterprise Committee's recommendation to spend
funds for the Economic Development Entrepreneu rship Grant in the
amount of $50,000. Funding will be provided from the MWEBE/LEP Line
Item (Account 100.41307), which has a current balance of $78,492.45.
For Action
Approval of Minority, Women, Evanston Business Enterprise Funds
Transfer (MWEBE)
165
A4.
Approval of Fuel Purchase for July 6, 2020 through July 5, 2021
Staff recommends City Council approval of fuel purchases from July 6,
2020 through July 5, 2021 in the amount of $750,000 from Al Warren Oil
Co., Inc. (1646 Summer Street, Hammond, IN 46320). Al Warren Oil Co
Inc. is the current Northwest Municipal Conference Bid winner for all
grades and types of fuel that are utilized by City vehicles for this time
period. Funding for this purchase will be as follows: $750,000 from the
Petroleum Products Business Unit in the Fleet Fund (Account
600.19.7710.65035) with a FY 2020 budget of $750,000.
For Action
Approval of Fuel Purchase for July 6, 2020 through July 5, 2021
166 - 169
Page 4 of 496
A5.
Approval of Sole-Source Renewal Agreement with Dell/EMC, Inc.
for Support and Licensing of VMware Systems
Staff recommends City Council approval of a one -year, sole-source
renewal agreement for support and licensing of VMware systems from
Dell/EMC, Inc. (One Dell Way, Mail Stop 8129, Round Rock, TX 78682)
in the amount of $39,830.02. Funding for the purchase will be from the
IT Computer Software Fund (Account 100.19.1932.62340) with a YTD
balance of $437,193.83.
For Action
Sole Source Purchase of Dell/EMC VMware Annual Support &
Licensing
170 - 180
A6.
Approval of Authorization to Execute a Payment for the Month of
June to Evanston Township High School for Providing Food
Services to Assist Those Affected by School Closures Due to
COVID-19
Staff recommends that City Council authorize the City Manager to
execute a payment of $162,000 to Evanston Township High School
(ETHS), (1600 Dodge Ave, Evanston, IL 60201) for providing food
services to assist those affected by school closures due to COVID19.
Funding for this program is from the City Manager's Emergency
Operations Unit (Account 100.15.1520.65025).
For Action
Approval of Authorization to Execute a Payment for the Month of June to
ETHS for Providing Food Services During COVID-19
181 - 183
A7.
Approval of the Single-Source Annual Renewal of the CAD
Software License and Service Agreement with CentralSquare
Technologies (formerly SunGard/Superion)
Staff recommends that the City Council authorize the City Manager to
renew sole source software license and service agreement with
CentralSquare Technologies, (1000 Business Center Drive, Lake Mary,
FL) for the Police Department’s CAD (Computer Aided Dispatch)
software in the amount of $78,515.30. The Agreement is effective from
May 1, 2020 through April 30, 2021.Funding is provided by the
Emergency Telephone System (Account 205.22.5150.62509), which
has an approved FY 2020 budget of $305,000 and a YTD balance of
$207,218.68.
For Action
Approval of the Single-Source Annual Renewal of the CAD Software
License and Service Agreement with CentralSquare Technologies
184 - 190
Page 5 of 496
A8.
Approval of Contract Award with Capitol Cement Co., Inc. for the
2020 CDBG Improvements and Waste Transfer Station Alleys (Bid
No. 20-38)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Capitol Cement Co., Inc. (6231 N. Pulaski
Road, Chicago, IL 60646) for the 2020 CDBG Improvements and Waste
Transfer Station Alleys (Bid No. 20-38) in the amount of $1,009,403.36.
Funding is provided from the Capital Improvement Fund 2020 General
Obligation Bonds in the amount of $185,987.36, from Community
Development Block Grant funds in the amount of $659,574, and from
Waste Transfer Station settlement funds in the amount of $163,842. A
detailed summary is included in the memo below.
For Action
Approval of Contract Award with Capitol Cement Co., Inc. for the 2020
CDBG Improvements and Waste Transfer Station Alleys (Bid No. 20 -38)
191 - 201
A9.
Approval of the Evanston Water Shut-off, Late Fee and Payment
Arrangement Recommendations
Staff recommends City Council approval to extend the moratorium o n
water shut-offs until April 2021, extend the moratorium on late fees until
August 1, 2020 and extend payment arrangement periods up to 24
months as a response to the coronavirus pandemic.
For Action: Accept and Place on File
Approval of the Evanston Water Shut-off, Late Fee and Payment
Arrangement Recommendations
202 - 204
A10.
Approval of a Sole Source Contract Award with WaterSmart
Software for the Purchase of the WaterSmart Customer Portal
Platform
Staff recommends City Council authorize the City Manager to execute a
three year agreement with WaterSmart Software (20 California Street,
Suite 200, San Francisco, CA 94111) for the purchase of the
WaterSmart Customer Portal Platform in the not-to-exceed amount of
$39,600.00 over the three year term. Funding will be provided from the
Water Fund, Water Other Operations Business Unit (Account
510.40.4225.62340), which has an approved FY 2020 Budget of
$373,300.00 and a YTD balance of $273,300.91.
For Action
Approval of a Sole Source Contract Award with WaterSmart Software
for the Purchase of the WaterSmart Customer Portal Platform
205 - 206
Page 6 of 496
A11.
Approval of Change Order No. 2 with Bulley and Andrews for the Robert
Crown Community Center and Library Construction Manager Services
(RFP 17-57)
Staff recommends City Council authorize the City Manager to execute
Change Order No. 2 for construction management services for the
Robert Crown Community Center and Library with Bulley & Andrews
(1755 W. Armitage Avenue, Chicago, Illinois, 60622). This ch ange order
will increase the existing contract price by $400,000 from $47,741,803 to
$48,141,803. This change order will also increase the contract time to
complete the site work by 56 calendar days, from July 3, 2020 to August
28, 2020. The cost of this change order will be covered by a direct
donation from the Friends of the Robert Crown Center.
Funding will be provided by Friends of the Robert Crown Center
(FRCC) and deposited into the Crown Construction Fund. FRCC will
transfer $400,000 to the City on August 1, 2020. For Action
Robert Crown Community Center and Library Construction Manager
Services (RFP 17-57) – Change Order #2
207 - 209
A12.
Resolution 62-R-20, Creating a Provisional Moratorium on Tenant
Eviction Notices Due To COVID-19 Impact
Staff recommends City Council adoption of Resolution 62-R-20, creating
a provisional moratorium on tenant eviction notices due to COVID-19
Impact.
For Action
Resolution 62-R-20, Creating a Provisional Moratorium on Tenant
Eviction Notices Due To COVID-19 Impact
210 - 218
Page 7 of 496
A13.
Resolution 64-R-20, To Authorize the City to File a Grant
Application with the Metropolitan Water Reclamation District of
Greater Chicago’s Green Infrastructure Project Partnership for
Funding on Main Street Improvements Project
Staff recommends City Council adoption of Resolution 64-R-20 To
Authorize the City to File a Grant Application with the Metropolitan
Water Reclamation District of Greater Chicago’s Green Infrastructure
Project Partnership for Funding on Main Street Improvements Project.
The Metropolitan Water Reclamation District (MWRD) of Greater
Chicago’s Green Infrastructure Project Partnership will fund eligible
construction costs for green infrastructure installations. The total
estimated construction cost for the Main Street Improvements Project is
$4,700,219 with program eligible costs totaling $430,000. Of the eligible
costs, MWRD will pay $322,500 (75%) and the City of Evanston will pay
the remaining project costs. The City’s share of project costs, $107,500,
will need to be budgeted in the FY 2022 Sewer Fund budget.
For Action
Resolution 64-R-20, To Authorize the City to File a Grant Application
with MWRD of Greater Chicago’s Green Infrastructure Project
Partnership
219 - 222
A14.
Resolution 65-R-20, Extending the Declared State of Emergency
Until August 10, 2020
Staff recommends City Council adoption of Resolution 65 -R-20,
extending the declared state of emergency until August 10, 2020.
For Action
Resolution 65-R-20, Extending the Declared State of Emergency Until
August 10, 2020
223 - 226
Page 8 of 496
A15.
Resolution 66-R-20 Authorizing the Interim City Manager to
Execute the Professional Services Agreement with the James B.
Moran Center for Youth Advocacy
Staff recommends City Council adoption of Resolution 66-R-20
authorizing the City Manager to execute an agreement between the City
of Evanston and the James B. Moran Center for Youth Advocacy
located at 1900A Dempster Street, Evanston, IL 60201 to provide legal
services for not less than 15 Evanston residents to secure Certificates of
Rehabilitation, expungement and criminal records sealing in an amount
not to exceed $30,000 per year. Funding for this agreement is budgeted
in the Health and Human Services Department Fund, Youth and Young
Adult Engagement Division (Account 176.24.3215.62490) whic h has a
FY 2020 budget of $220, 000 and a YTD balance of $219,028 prior to
this agreement. Costs amount to approximately $2,000 per participant.
The City of Evanston shall be financially responsible for the furtherance
of the program. The James B. Moran Center would be responsible for
handling the payment of direct and indirect costs for not less than 15
participants at $2,000 each which include legal services, filing fees,
supportive materials, transportation fees and assistance with child care
on days that such assistance would be necessary.
For Action
Resolution 66-R-20 Authorizing the Interim City Manager to Execute the
Professional Services Agreement with the James B. Moran Center for
Youth Advocacy
227 - 245
A16.
Ordinance 71-O-20, Amending City Code Section 10-11-5(D),
Schedule V(D) “Four-Way Stops” to Include Four-Way Stops at
Prospect Avenue and Colfax Street
Staff recommends City Council adoption of Ordinance 71 -O-20 by which
the City Council would amend Section 10-11-5(D), Schedule V(D) of the
City Code to establish a 4-Way Stop Control at the intersection of
Prospect Avenue & Colfax Street. Alderman Suffredin requests
suspension of the rules for Introduction and Action at the July 27, 2020
City Council meeting. Funding will be through the General Fund-Traffic
Control Supplies (Account 100.40.4520.65115), with an FY 2020 budget
of $58,000 and a remaining balance of $17,410.
For Introduction and Action
Ordinance 71-O-20, Amending City Code Section 10-11-5(D), Schedule
V(D) “Four-Way Stops” to Include Four-Way Stops at Prospect Avenue
and Colfax Street
246 - 249
Page 9 of 496
A17.
Ordinance 43-O-20, Amending Section 10-11-12 “Parking Meter
Zones” of the City Code Adding Short Term Parking on Davis
Street
Staff recommends City Council adoption of Ordinance 43 -O-20,
amending Section 10-11-12 “Parking Meter Zones” of the City Code,
converting ten 2 hour parking spaces to short -term parking on the south
side of Davis Street, west of Maple Avenue.
For Action
Ordinance 43-O-20, Amending Section 10-11-12 “Parking Meter Zones”
of the City Code Adding Short Term Parking on Davis Street
250 - 253
A18.
Ordinance 44-O-20, Amending Various Sections of the City Code to
Convert Portions of Oak Avenue to Four Hour Parking
Staff recommends City Council adoption of Ordinance 44 -O-20,
amending various sections of the City Code to convert portions of Oak
Avenue to four hour parking zones. Amendments will be made to
Section 10-11-8, Schedule VII “Parking Prohibited at All Times”, Section
10-11-12, Schedule XII(B) and (F) “Parking Meter Zones.”
For Action
Ordinance 44-O-20, Amending Various Sections of the City Code to
Convert Portions of Oak Avenue to Four Hour Parking
254 - 258
A19.
Ordinance 67-O-20, Authorizing the City to Borrow Funds from the
Illinois Environmental Protection Agency Public Water Supply
Loan Program
Staff recommends City Council adoption of Ordinance 67 -O-20
authorizing the City to borrow funds from the Illinois Environmental
Protection Agency (IEPA) Public Water Supply Loan Program for the 30-
inch Diameter Transmission Main Rehabilitation. This ordinance
authorizes the City to borrow up to $11,000,000 for this project. The
debt service will be provided from the Water Fund (Account
513.71.7330.65515). A copy of the 5 -year water fund analysis is
attached which includes this loan revenue and the debt service expense
for repayment.
For Action
Ordinance 67-O-20, Authorizing the City to Borrow Funds from the
Illinois Environmental Protection Agency Public Water Supply Loan
Program
259 - 268
Page 10 of 496
A20.
Ordinance 68-O-20, Accepting the Dedication of a Certain Portion
of the Property Located on Central Street (3606 Central Street)
Staff recommends City Council adoption of Ordinance 68 -O-20,
accepting the dedication of a certain portion of the property loc ated at
3606 Central Street.
For Action
Ordinance 68-O-20, Accepting the Dedication of a Certain Portion of the
Property Located on Central Street (3606 Central Street)
269 - 274
A21.
Ordinance 69-O-20, Authorizing 2020 General Obligation Bond
Issues
Staff recommends City Council adoption of Ordinance 69 -O-20
providing for the issuance of General Obligation Corporate Purpose
Bonds, Series 2020, of the City of Evanston in the not -to-exceed amount
of $34,000,000 to 1) finance capital improvements and refund certain
outstanding bonds of the City; 2) authorizing the execution of a bond
order in connection therewith: 3) providing for the levy and collection of
a direct annual tax for the payment of the principal of and interest on
said bonds; 4) authorizing and directing the execution of an escrow
agreement in connection with said refunding bonds; 5) and authorizing
and directing the sale of said bonds at public competitive sale. The
ordinance will be completed and signed after the bond sale, which is
tentatively scheduled for mid-August.General Obligation Corporate
Purpose Bonds are issued for capital projects (not to exceed
$18,000,000) including for Water, Sewer and Parking funds, as well as
to refund outstanding amount of Series 2010A and 2011A (not to
exceed $16,000,000). The debt service for 2020 bonds (capital projects
portion) will be paid out of the future tax levy as well as Water Fund,
Parking Fund and Sewer Fund revenues as these b onds are issued to
provide the funding for the general capital improvements, parking
improvements, and water and sewer infrastructure projects.
For Action
Ordinance 69-O-20, Authorizing 2020 General Obligation Bond Issues
275 - 438
A22.
Ordinance 72-O-20, Amending City Code Section 3-4-6(S) to Permit
Service of Alcohol to American Legion Non-Members
Staff recommends City Council adoption of Ordinance 72 -O-20,
amending City Code Section 3-4-6(S) to allow service of alcohol to
American Legion non-members.
For Action
Ordinance 72-O-20, Amending 3-4-6(S) of the Code Allowing Alcohol
Service to Nonmembers
439 - 440
(IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE -
ALDERMAN RAINEY
Page 11 of 496
P1.
Approval of Renewal Funding to Administer the Inclusionary
Housing Waitlist
The Housing and Homelessness Commission and staff recommend
approval of $40,000 for Community Partners for Affordable Housing
(CPAH) to continue administering Evanston’s Inclusionary Housing
Ordinance (IHO) centralized waitlist and conduct income certifications
and re-certifications of households for inclusionary units for the period of
May 1, 2020 through December, 31 2021.The funding source is the
City’s Affordable Housing Fund, 250.21.5465.65496. $30,000 has been
budgeted for waitlist management for FY 2020 and additional funds will
be included in the FY 2021 budget.
For Action
Approval of Renewal Funding to Administer the Inclusionary Housing
Waitlist
441 - 450
P2.
Ordinance 73-O-20, Amendments to the Plan Commission
Staff recommends City Council adoption of Ordinance 73 -O-20 with
changes to the City Code regarding the Plan Commission, notably
inclusion of the most recently adopted Comprehensive Plan (2000).
For Action
Ordinance 73-O-20, Amendments to the Plan Commission
451 - 470
P3.
Ordinance 74-O-20, Amending the City Code to add the Zoning
Board of Appeals
Staff recommends City Council adoption of Ordinance 74 -O-20 with
changes to the City Code to establish the Zoning Board of Appeals
(ZBA). For Action
Ordinance 74-O-20, Amending the City Code to add the Zoning Board of
Appeals
471 - 473
(X) CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE -
ALDERMAN WILSON
Page 12 of 496
ED1.
Approval of Entrepreneurship Emergency Assistance Grants
Economic Development staff recommends City Council approval for
financial assistance through the Entrepreneurship Support Program for
the following applicants: Noir d’Ébène Chocolat et Pâtisserie -
$3,150.00; Evanston Grill - $1,737.33; Helping Hand Learning Center -
$1,824.27. Staff recommends utilizing the Economic Development
Entrepreneurship Support Fund (Account 100.15.5300.62664). The
approved 2020 fiscal year budget allocated $50,000 to the
Entrepreneurship Support account. However, on July 15, the M inority,
Women, and Evanston Based Enterprise (MWEBE) Committee
approved utilizing $50,000 from the Local Employment Program (LEP)
penalty account (100.41307) to provide additional funding for
emergency assistance entrepreneurship grants. To date, $45,848.21
has been granted in entrepreneurship support.
For Action
Approval of Entrepreneurship Emergency Assistance Grants
474 - 485
(XI) CONSENT AGENDA - RULES COMMITTEE - MAYOR HAGERTY
R1.
Resolution 25-R-20, Providing for Nomination Petitions for the
Office of Mayor
Staff recommends adoption of Resolution 25-R-20, which requires
mayoral candidates to file their petitions in compliance with the filing
requirements of nonpartisan elections under the Illinois Election Code.
For Action
Resolution 25-R-20, Providing for Nomination Petitions for the Office of
Mayor
486 - 495
(XII) APPOINTMENTS
APP1.
Approval of an Appointment to the Economic Development
Committee
The Mayor recommends City Council approval of the appointment of
Kelly Gallagher to the Economic Development Committee.
For Action
Approval of an Appointment to the Economic Development Committee
496
(XIII) CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
Page 13 of 496
(XIV) EXECUTIVE SESSION
(XV) ADJOURNMENT
(XVI) UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
8/3/2020 6:00PM Rules Committee
8/3/2020 7:00PM Human Services Committee
8/6/2020 7:00PM Housing & Homelessness
Commission
8/10/2020 6:00PM
Administration & Public
Works/Planning and
Development/City Council
Page 14 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
From: Sarah Flax, Housing & Grants Administrator
CC: Johanna Nyden, Community Development Director; Jessica Wingader,
Sr. Grants and Compliance Specialist; Marion Johnson, Housing and
Grants Intern
Subject: ESG$445,000 of Approval of -Rehousing, Rapid funding CV for
Homeless Prevention, and Case Management to Assist Evanston
Residents Impacted by COVID-19
Date: July 27, 2020
Recommended Action:
Staff in $445,000 of approval recommends ESG-for the for Connections funding CV
Homeless for three activities: $345,000 for rapid rehousing of homeless households in non -
congregate shelter, $50,000 for homeless prevention in the form of rent assistance for
households facing eviction because of income loss due to COVID-19, and $50,000 for
staffing/case management services for households being rehoused to enable them to
achieve housing and economic stability.
Funding Source:
The City received $966,314 in CARES Act ESG-CV funding in two allocations to address the
needs of homeless and unstably housed families and individuals who have been impacted by
the coronavirus. $596,314 remains to be allocated for eligible activities. All ESG -CV funds
must be expended by July 16, 2022.
Council Action:
For Action
Summary:
The proposed allocations of ESG-CV funding for rapid rehousing, homeless prevention, and
case management services for residents impacted by the COVID -19 pandemic is consistent
with the purpose of CARES Act funding to prevent, prepare for, and respond to the
coronavirus. Communities receiving ESG-CV funding are encouraged to evaluate and adjust
their circumstances, and information evolving prioritization based policies on including
changing needs and priorities, and available resources. The spread of COVID-19 has created
new and urgent needs and communities are to use the new and expanded resources from
SP1.Page 15 of 496
the CARES Act to efficiently and accurately target resources to families and individuals
impacted by or at high risk of being impacted by COVID-19.
Rapid Rehousing and Case Management Funds in the amount of $345,000 and $50,000
respectively for a total of $395,000 will be used to provide rent and utility assistance for an
average of 12 months for 24 homeless single adults who were placed in non -congregate
shelter/hotels to protect them from risk of coronavirus infection due to their inability to shelter
at home. They are a high priority for assistance because they will be unable to achieve
housing stability without rent assistance and support services including case management,
employment assistance, and other necessities. These individuals have one or more
significant barriers to success, including past eviction and chronic health conditions, but have
work experience to enable them to achieve self -sufficiency within a 12-month period on
average. Lacking stable housing and additional supports they will continue to move in and out
of homelessness with the accompanying challenges of poor health, limited employment
opportunities, and lack of access to health care, healthy food and other necessit ies. Case
Management funding will be used for staff working with these single adult households and the
21 families with children who are being rehoused using ESG -CV funds allocated for this
purpose by City Council on June 22, 2020.
Homeless Prevention Funds in the amount of $50,000 will be used to provide rent
assistance to an estimated 20 Evanston households who have rent arrearages because they
have reduced income due to the impact of COVID -19. To qualify for ESG-CV homeless
prevention, households must be Evanston residents, have eviction notices and current
household income ≤ 50% of the area median income (AMI). ESG -CV funds may be used for
rent arrearages of up to six months, and for short- to medium-length rent assistance to
stabilize households.
ESG-CV funds may also be used for utility arrearages and utility payments for eligible
households, however, some or all of these households may be eligible for CARES Act Low
Income Home Energy Assistance Program (LIHEAP) funds that are handled by CEDA for
Cook County residents. Staff is working to develop a process to access these funds for
households that will be helped with ESG-CV homeless prevention funds and also for
residents seeking help with utility arrearages through the City’s Emergency Assistance
program. This would make more of the City’s ESG-CV funding available for rent assistance
and its Emergency Assistance funds for other needs.
Additional CARES Act Funding Uses
Other programs are being developed or considered for the remaining City of Eva nston
CDBG-CV and ESG-CV funds, although the final regulations for these grants have not been
released. These include:
• Grants, loans and technical assistance for low/moderate income micro-enterprises
• Rent and utility assistance for households with incomes from 50% to 80% AMI
• Access to food, childcare, and broadband for households ≤ 80% AMI
• Capital funding for Hilda’s Place to allow social distancing between individuals and to
modernize bathrooms for improved sanitation
• Additional funding for ESG-CV homeless prevention and case management
Page 2 of 4
SP1.Page 16 of 496
In addition, funding for grant administration and compliance are being assessed. Staff does
not expect the full amounts allowable, 20% and 10% of CDBG -CV and ESG-CV grants,
respectively, will be needed.
Funding requests for a grant/loan/technical assistance program for micro-enterprises
negatively impacted by COVID-19 and for CDBG-CV and ESG-CV grant administration will
be on the August 10, 2020 City Council agenda for approval. Additional guidance is being
sought from HUD relating to using CDBG-CV for rent assistance, including the feasibility of
applying for a waiver of the 3-month cap on rent assistance due to Evanston’s high housing
costs if CDBG-CV regulations do not include that waiver. In addition, guidance has been
requested to CDBGusing relating -eligible income to subsidies direct to CV provide
households for childcare and broadband services, as the 3 -month cap on direct assistance
also applies.
The attached spreadsheet provides a budget summary of proposed uses of CDBG-CV and
ESG-CV funds, as well as $97,400 of unexpended 2019 CDBG funds that were reallocated
for COVID-19 response as allowed by the CARES Act. Although it is expected that use of
CDBG-CV funds to pay the 25% of FEMA-eligible costs under its Public Assistance program
will be allowed by the federal government, this has not yet been confirmed. Some of those
costs do not provide a direct benefit to low/moderate income people but meet a CDBG
national objective by addressing an Urgent Need under CDB G regulations. This is expected
to total approximately $165,000 and the City may use up to 30%, which is $324,072, of its
CDBG-CV grant for expenses that qualify as Urgent Need. It is anticipated that some costs,
such as assistance to food pantries in neighborhoods that are not primarily low/moderate
income, may also need to be qualified as Urgent Need to avoid having to income qualify
individuals and families receiving food there. This may also be used for grants/loans to
businesses that cannot be qualified based on the owner’s income or job creation or retention.
These estimates are shown in the attached budget.
Attachments:
City of Evanston CARES Act COVID-19 Budget
Page 3 of 4
SP1.Page 17 of 496
City of Evanston CARES Act COVID-19 Budget
CDBG National Objective
Category Low/Mod Benefit Urgent Need Total
CoE COVID-19 emergency
expenses not reimbursed
by FEMA (25% of total)
Hotel Stays for non-homeless ($85,000)
Hotel Stays for homeless ($125,000)
Other COVID-19 expenses ($80,000)
CV Public Services
Rent & Utility Assistance ($100,000)
Food assistance
($237,643) ($75,000) Child care assistance
Broadband access
CV Public Facilities Homeless shelter improvements - Hilda's Place ($100,000)
CV Economic Development Forgivable loans/grants for micro-enterprises ($150,000) ($50,000)
Technical assistance to micro-enterprises
CV Administration Grant administration (up to 20% of total grant)($175,000)
Total CDBG-CV & Reallocated 2019 CDBG ($887,643) ($290,000) ($1,177,643)
26.8%
ESG Rapid Rehousing ($715,000)
Homeless Prevention ($100,000)
Case Management ($76,314)
Grant administration (up to 10% of total grant)($75,000)
Total ESG-CV ($966,314) ($966,314) Page 4 of 4SP1.Page 18 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
From: Demitrous Cook, Police Chief
CC: Erika Storlie, Interim City Manager; Shenicka Hohenkirk, ICMA
Management Fellow
Subject: 2019 Evanston Police Department Annual Report
Date: July 27, 2020
Recommended Action:
Staff recommends City Council review and place on file the 2019 Annual Report from the
Evanston Police Department.
Council Action:
For Action: Accept and Place on File
Summary:
The 2019 Evanston Police Department Annual Report is attached. Within the do cument are
the Department. Police Evanston the by progress and statistics annual achieved
Transparency and cooperative effort with the citizens of Evanston, whom we serve, are
paramount for a successful municipal law enforcement organization.
The Evanston Police Department is responsible for the safety of 75,000 residents, as well as,
everyone that works, visits, or travels through Evanston on a daily basis. The Evanston
Police Department consists of one Chief of Police, 3 Deputy Chiefs of Police, 6 Comm anders,
20 Sergeants, and 120 Police Officers.
Crime Trends:
Overall, part one crimes increased by 9.6% from the year 2018. The 9.6% increase was
driven by thefts, which increased by 14.4% and motor vehicle thefts, which increased by
37.3%. The City experienced a 27% reduction in aggravated batteries and assaults.
SP2.Page 19 of 496
Types of calls Evanston Police Department responds to:
In 2019, the Evanston Police Department received 70,249 calls for service. Types of calls the
Evanston Police respond to include the following:
- Crimes against persons such as: assaults, batteries, domestic abuses, robberies
- Crimes against property such as: damage to property, graffiti, thefts
- Well-being checks, death investigations, other distress/medical calls
- Miscellaneous public services such as: accidents and/or stranded motorists, assist
transients with relocation and shelter information, animal complaints, nuisance complaints,
quality of life concerns, premise checks, vacation and special watches
Demographics of the Evanston Police Department and how they compare to the
demographics of the community:
The demographics listed below are from the 2019 census data.
Page 2 of 44
SP2.Page 20 of 496
2019 Supplemental Census Data
Race EPD City of Evanston
White /Caucasian 57.7% 59%
Afr. American 24.2% 17%
Hispanic 9.4% 12%
Other 9% 12%
Data on Officers per capita (current staffing):
Currently, the population in Evanston is 74,780. The Evanston Police Department has 150
sworn, full-time Officers. This equates to 2.01 Officers per 1,000 residents.
Attachments:
EPD Annual Report
Page 3 of 44
SP2.Page 21 of 496
2019 Evanston Police Annual Report 1
Evanston Police
Department
2019 Annual Report
Demitrous Cook
CHIEF OF POLICE
1454 Elmwood Avenue
Evanston, IL 60201-4360
(847)866-5000
Website: www.cityofevanston.org/police
Enclosed within this document are the annual statfstfcs and progress achieved by the Evanston Police
Department for the year of 2019. Transparency and cooperatfve effort with the citfzens of Evanston, whom
we serve, are paramount for a successful municipal law enforcement organizatfon.
Page 4 of 44
SP2.Page 22 of 496
2019 Evanston Police Annual Report 2
I am proud to be back in Evanston as the Chief of Police eight years afler retfring as a Deputy
Chief of Police in Evanston. I would like to start off by thanking the community and the City of
Evanston for all their support during the transitfon phase.
The police are responsible for the safety of 75,000 residents as well as everyone that works,
visits, or travels through Evanston on a daily basis. I am proud of the diversity of the
Department; made up of 1 Chief of Police, 3 Deputy Chiefs, 6 Commanders, 21 Sergeants, 125
Officers, and 52 civilians. As a unit, we strive to provide excellent service.
I spent a good part of the year building a positfve relatfonship with the Evanston community.
One of the first changes I made was to invite community members to the Department’s
Weekly Deployment Meetfng. It gave citfzens an opportunity to see and understand the inner
workings of the Department. We started organizing a group, The Evanston Police Department
Community Forum (EPDCF). The mission of EPDCF is to build positfve relatfonships, share non-
confidentfal informatfon related to crime and disorder, exchange advice, and develop community based problem solving strategi es
between EPD and city wide Evanston community stakeholders.
In order to reestablish and form better relatfonships with the loved ones of our homicide victfms, we began meetfng with the
families. We have had seven families come in and meet with the Deputy Chief, the Commander of Investfgatfons, the assigned
detectfve, a Victfm Advocate, a member of the Evanston Police Clergy Team, and myself. We went over the case and gathered
new informatfon, if any was available. We answered questfons about the status and progress of the investfgatfon.
The Office of Professional Standards revamped the complaint process to help people be more comfortable with filing a complain t.
A complaint can be filed three ways: using the online form, in-person at the Police Department or the Civic Center, or by mail.
Through the hard work of all members of the Department, we were able to close major cases. Evanston had 1 homicide in 2019 ,
Angel Miranda, and an arrest made within one week. We were also able to charge Jason Taylor for 2 separate criminal sexual a s-
saults.
Although thefls were up 14.4% from 2018, the total increase of Uniform Crime Reportfng offenses increased only 9.6% from 2018.
There was a 27% reductfon in aggravated assaults and batteries. We focused our attentfon to our known retail thefl locatfons.
We held meetfngs with store managers to survey the layout of the store and give suggestfons to help reduce the number of thefl
incidents at the locatfon.
We began the process of updatfng our radios to the Starcom21 digital radio platiorm. The enhancement will provide coverage,
capacity, and reliable mission critfcal communicatfons throughout the Evanston Dispatch Area. In additfon it enhances
interoperability with surrounding agencies who utflize the Starcom21 radio system.
We are very proud that the two PhD students from Northwestern University, Andrea Dittmann and Kyle Dobson, were able to
intern and do research with us. Between the summer and fall, Andrea and Kyle did ride alongs with different shifls and units in
order to have qualitatfve observatfons of police-community interactfons, primarily non-enforcement encounters. The police
officers were observed and interviewed to help understand the challenges associated with officer-initfated interactfons, learn
viable ways to reduce tension between the police and community, and identffy strategies to make police-community interactfons
more comfortable for officers.
Sincerely,
Message from Chief Cook
Page 5 of 44
SP2.Page 23 of 496
2019 Evanston Police Annual Report 3
Table of Contents
1. Law Enforcement Code of Ethics & Mission Statement………………………….
2. Organizatfonal Chart.…………………………………………………………………………….
3. Uniform Crime Reportfng………………………………………………………………………
4. City Maps…………………………...………………………………………………………………..
5. Retfrees…………………………………………………………………………………………………
6. Office of Professional Standards……………………………………………………………
7. Office of Administratfon.……………………………………………………………………….
8. Support Services……………………………………………………………………………………
9. Firearm Statfstfcs…………………………………………………………………………………..
10. Patrol Operatfons…………………………………………………………………………………
11. Police Actfvity………………………………………………………………………………………
12. Community Strategies….………………………………………………………………………
13. Law Enforcement Torch Run for Special Olympics………………………………..
14. Traffic Bureau………………………………………………………………………………….…..
15. IDOT Traffic Study…………………………………………………………………………….….
16. Crash Comparison…………………………………………………………………………….….
17. Investfgatfve Services………………………………………………………………..………...
18. NORTAF & NIPAS………………………………………………………………………………....
19. Special Operatfons Group…………………………………………………………………....
20. Forensic Services Bureau………………………………………………………………..…...
21. Chaplain Program………………………………………………………………………………..
4
5
6
8
10
11
13
19
20
21
22
23
26
27
28
29
35
37
38
39
41
Page 6 of 44
SP2.Page 24 of 496
2019 Evanston Police Annual Report 4
LAW ENFORCEMENT CODE OF ETHICS
As a law enforcement officer, my fundamental duty is to serve mankind, to safeguard lives and property, to protect the
innocent against deceptfon, the weak against oppression or intfmidatfon, and the peaceful against violence or disorder, and t o
respect the constftutfonal rights of all men to liberty, equality and justfce.
I will keep my private life unsullied as an example to all; maintain courageous calm in the face of danger, scorn, or
ridicule; develop self-restraint; and be constantly mindful of the welfare of others.
Honest in thought and deed in both my personal and official life, I will be exemplary in obeying the laws of the land and
the regulatfons of my department.
Whatever I see or hear of a confidentfal nature, or that is confided to me in my official capacity, will be kept ever secret
unless revelatfon is necessary in the performance of my duty.
I will never act officiously or permit personal feelings, prejudices, animositfes, or friendships to influence my decisions.
With no compromise for crime and with relentless prosecutfon of criminals, I will enforce the law courteously and
appropriately without fear or favor, malice or ill will, never employing unnecessary force or violence, and never acceptfng
gratuitfes.
I recognize the badge of my office as a symbol of public faith, and I accept is as a public trust to be held so long as I am
true to the ethics of the police service,
I will constantly strive to achieve these objectfves and ideals, dedicatfng myself before God to my chosen
profession—law enforcement.
MISSION STATEMENT
The mission of the Evanston police department is to enhance Evanston’s quality of life through service to and protectfon of all
who live and work within the city. The department fulfills its mission through the honor, integrity, and teamwork department
members demonstrate as they enforce the law with dignity, respect and a sense of self-worth, thereby reducing the incidence
and fear or crime.
Values
Alliance
Work cooperatfvely with the department members, city departments, service agencies, the criminal justfce system, the
community
Problem solving
Use problem-solving methods to reduce the incidence and fear of crime and to improve managerial and operatfonal strategies
Accountability
Promote among department employees, other law enforcement agencies, and the community and its government, responsible
use of resources, strategies, and outcomes
Service
Provide supportfve, professional service to the community and to employees, without discriminatfon and In the spirit of mutual
respect and courtesy
Respect
Members of the department-its greatest asset-will be afforded respectiul, fair and consistent treatment, their professional
career-development supported by management
Page 7 of 44
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2019 Evanston Police Annual Report 5
Organizational Chart
Page 8 of 44
SP2.Page 26 of 496
2019 Evanston Police Annual Report 6
Uniform Crime Reporting (UCR)
According to the U.S. Department of Justfce, The UCR Program collects statfstfcs on offenses that are serious crimes, occur with
regularity in all areas, and are likely to be reported to the police.
Criminal Homicide—The willful killing of one human being by another or the killing of another person through gross negligence.
The general rule, any death caused by injuries resultfng from a fight, argument, quarrel, battery, or during a commission of a crime
are reported as homicide.
Criminal Sexual Assault (CSA) - Penetratfon, no matter how slight, of the vagina or anus with any body part or object, oral
penetratfon by a sex organ of another person, without the consent of the victfm.
Robbery—The taking or attemptfng to take anything of value from the care, custody, or control of a person(s) by force, threat of
force, violence, or putting the victfm in fear.
Aggravated Battery & Aggravated Assault—An unlawful attack or attempted attack by one person upon another for the purpose
of inflictfng great bodily injury.
Burglary—The unlawful entry to a structure with the intent to commit a felony or a thefl by force or no force.
Theft—The unlawful taking, carrying, leading, or ridding away of property from the possession or constructfve possession of
another.
Motor Vehicle Theft (MVT) - Thefl or attempted thefl of a motor vehicle.
Arson—The willful or malicious burning, with or without an attempt to defraud, a dwelling, a public building, a vehicle, or persona l
property of another.
Page 9 of 44
SP2.Page 27 of 496
2019 Evanston Police Annual Report 7
Murder CSA Robbery Agg Bat/Aslt Burglary Theft MVT Arson
Crime Index
by Month
Jan-18 0 0 4 8 14 75 3 0 104
Jan-19 0 3 3 5 23 87 2 0 123
0 3 -1 -3 9 12 -1 0 19
18.3%
Feb-18 1 1 7 3 15 70 1 0 98
Feb-19 0 0 1 9 18 94 3 0 125
-1 -1 -6 6 3 24 2 0 27
27.6%
Mar-18 0 0 4 9 28 105 7 0 153
Mar-19 1 0 1 2 21 106 5 0 136
1 0 -3 -7 -7 1 -2 0 -17
-11.1%
Apr-18 0 0 0 8 13 87 4 1 113
Apr-19 0 0 3 6 13 120 2 0 144
0 0 3 -2 0 33 -2 -1 31
27.4%
May-18 0 0 6 12 15 103 5 1 142
May-19 0 1 4 8 21 129 8 0 171
0 1 -2 -4 6 26 3 -1 29
20.4%
Jun-18 0 1 4 14 36 170 5 3 233
Jun-19 0 1 6 8 38 148 10 0 211
0 0 2 -6 2 -22 5 -3 -22
-9.4%
Jul-18 0 1 4 5 20 100 7 0 137
Jul-19 0 2 4 8 32 164 7 0 217
0 1 0 3 12 64 0 0 80
58.4%
Aug-18 0 1 7 8 24 167 4 0 211
Aug-19 0 0 3 4 30 171 9 0 217
0 -1 -4 -4 6 4 5 0 6
2.8%
Sep-18 0 1 2 9 43 148 6 0 209
Sep-19 0 0 2 2 42 177 4 0 227
0 -1 0 -7 -1 29 -2 0 18
8.6%
Oct-18 0 2 2 5 24 142 1 0 176
Oct-19 0 0 4 6 16 153 6 0 185
0 -2 2 1 -8 11 5 0 9
5.1%
Nov-18 1 0 5 6 21 95 4 1 133
Nov-19 0 0 6 2 12 105 7 0 132
-1 0 1 -4 -9 10 3 -1 -1
-0.8%
Dec-18 1 0 3 2 37 115 4 1 163
Dec-19 0 0 5 5 26 121 7 0 164
-1 0 2 3 -11 6 3 -1 1
0.6%
2018 YTD 3 7 48 89 290 1377 51 7 1872
2019 YTD 1 7 42 65 292 1575 70 0 2052
-2 0 -6 -24 2 198 19 -7 180
-66.7% 0.0% -12.5% -27.0% 0.7% 14.4% 37.3% -100.0% 9.6%
Uniform Crime Reporting Comparison
Page 10 of 44
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2019 Evanston Police Annual Report 8
Page 11 of 44
SP2.Page 29 of 496
2019 Evanston Police Annual Report 9
Page 12 of 44
SP2.Page 30 of 496
2019 Evanston Police Annual Report 10
Retirees
Nicholas Demos
Thirty Years of service
Melvin Collier
Thirty years of service
Dennis Leaks
Thirty years of service
Page 13 of 44
SP2.Page 31 of 496
2019 Evanston Police Annual Report 11
Office of Professional Standards
The members of the Office of Professional Standards (OPS) report directly to the Chief of Police. OPS provides two separate
functfons: internal inspectfons and internal investfgatfon.
The inspectfon component evaluates the quality of the Department operatfons, ensuring that the agency’s goals are being pursued
and that control is maintained throughout the Department. This component also performs audits of personnel sick tfme usage t o
identffy potentfal abusers, completes audits of the records of various cash funds kept in the Department, and performs other
audits and studies as directed by the Chief of Police.
The internal investfgatfons component investfgates allegatfons of misconduct made against the Department or its employees by
citfzens or other employees of the Department/City.
OPS is also responsible for conductfng background checks of applicants for the Police Department. In 2019, 21 background che cks
were completed.
Complaint Register—Complaint registers are allegatfons of misconduct against the Department and/or its members. All
misconduct allegatfons are thoroughly investfgated and properly adjudicated in order to maintain public confidence and
departmental integrity. The results of the investfgatfon are reviewed by supervisors and recommendatfons are submitted to th e
Chief of Police. The Chief makes the final determinatfon based on the recommendatfons. A Letter of Dispositfon is sent to a ll
complainants. Examples may include excessive force, illegal search, etc.
Departmental Inquiry—Department Inquiries are investfgated by the immediate supervisor. The results and recommendatfons are
submitted to the Chief of Police through the chain-of-command. The Chief makes the final determinatfon afler reviewing the case
and recommendatfons. A Letter of Dispositfon is sent to all complainants. Examples may include letter of complaint, traffic
citatfon, the matter in which a call was handled, officer attitude, etc.
Administrative Review—Rule violatfon complaints made by department members regarding another member and/or the
department. Examples may include late for work, missed court, failure to follow radio procedures, etc.
Use of Force—Officers are permitted to use force at a level deemed reasonable and necessary to protect others and/or themselves
from bodily harm or to affect the arrest of a person who physically resists. Judgement in these matters is not arbitrary, bu t
governed by state law, departmental policy, natfonal law enforcement standards, and police training. A report is filed for r eview
for each incident that involves force beyond mere restraint.
Investigation Types
Page 14 of 44
SP2.Page 32 of 496
2019 Evanston Police Annual Report 12
Office of Professional Standards
Complaint Registers
Complaint Pending Withdrawn
Unresolved
(SOL)
Not Sus-
tained Unfounded Exonerated Sustained
Unprofessional Conduct 0 0 0 1 2 1 1
False Arrest 0 0 0 0 0 0 0
Improper Service 0 0 0 0 0 0 2
Excessive Force 0 0 0 1 2 0 0
Bias Based Harassment 1 0 0 0 1 0 0
Miscellaneous 0 0 0 0 0 0 0
TOTALS 1 0 0 2 5 1 3
Departmental Inquiries
Improper Service 0 0 0 0 1 0 0
Unprofessional Conduct 0 0 0 0 0 0 0
Policy Violation 0 0 0 0 0 0 0
Bias Based Harassment 1 0 0 0 0 0 0
False Report or Statement 0 0 0 0 1 0 0
TOTALS 1 0 0 0 2 0 0
Use of Force Investigation
2016 51
2017 30
2018 27
2019 35
Administrative Reviews
2016 105
2017 85
2018 41
2019 59
Use of force is greater than the number of investfgatfons because more than one type of
force could be used in a single event.
Page 15 of 44
SP2.Page 33 of 496
2019 Evanston Police Annual Report 13
Office of Administration
The Office of Administratfon is responsible for the successful administratfve and financial operatfons of a $38 million organizatfon
employing 220 employees and providing 24/7 service to 75,000 residents. The Office of Administratfon successfully processed
31,510 payroll transactfons totaling $22,440,000 in 26 pay periods.
The Office of Administratfon provides a constant flow and integratfon of multf-directfonal informatfon and data to ensure the
efficient and effectfve performance of the EPD. Everything having to do with accounts payable, accounts receivable,
administratfon, budgetfng, finance, personnel, payroll, purchasing, and staff orders flow through the Office of Administratfo n.
The office consists of a Manager of Budget and Finance and an Administratfve Coordinator. The Office of Administratfon is c ritfcal
in many regards for the police to meet the City Council goal of Community/Police relatfons.
From May 2017 through May 2020, the responsibilitfes for training members of the police department were handled by the
Compliance Sergeant assigned to the Office of Professional Standards. The positfon was moved to the Office of Administratfon as
part of the Department’s reorganizatfon. As such, training informatfon is included in this report.
Highlights
Conducted Police/Citfzen Awards Program 200+ Training Orders Issued
13 Training Bulletfns Issued 81 Special Orders Issued
37 Personnel Orders issued 19 Departmental Bulletfns Issued
Coordinated Spring and Fall Uniform Inspectfons Coordinated Annual Gas Mask Fitting
Coordinated Annual Mandatory Blood Borne Pathogen and
Hazmat Training
Implemented new City of Evanston Soflware Platiorm for Training
and Administratfve Needs—Target Solutfons
Acquired and implemented rapid response “go-bags” for
Patrol and SROs in case of an Actfve Shooter
Coordinated Training and Acquisitfon of New K-9 including
selectfon and training of new officer
Conducted annual Firearms Certfficatfon Conducted New-User Rifle training
Administered Monthly Online Training and Law Reviews Regular Training for all Members through North East Multf
Regional Training
Semi-Annual In-Service Training
Evidence Technician training
Peer Support and Legal Review by the Evanston Law Dept.
Legalizatfon of Marijuana training
Domestfc Violence training by YWCA
State mandated training for Trauma Informed Response to
Sexual Assaults
Functfonal Actfve Shooter Exercise with D65 and Fire Dept.
Sexual Harassment Policy training
Fitness Specialist training
STRIVE (Strategic, Tactfcal, and Resilient Interdictfon of
Violent Extremism) training
Rapid Response training
18 members partfcipated in Crisis Interventfon Team
training
Advanced Specialized Tactfcal training
Professional communicatfon and Conflict resolutfon
Training
Advanced technical training
Page 16 of 44
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2019 Evanston Police Annual Report 14
Office of Administration
Members Specialty Members Specialty
29 Breathalyzer 3 ASP/PR24/Defensive Tactfcs Instructor
39 Evidence Technician 55 AED Certffied
54 Field Training Officer 14 Rapid Deployment Instructor
3 Personal Trainer 11 TRAC Program
50 Certffied Youth Officer 59 Bicycle Certffied
31 Range Officer 14 ALICE Certffied
105 Carbine/Rifle 24 T-3 Certffied
1 Idenitfkit Technician 15 Shotgun Qualified
16 NORTAF 2 Manual Breaching
31 Accident Investfgator 89 Crisis Interventfon Training
6 Humane Investfgator 1 Drug Recognitfon Expert
5 NIPAS Officer 7 Crisis Negotfator
2 Arson Investfgator 7 Media Relatfons Team
2 Rangemaster
Executive Training
The Evanston Police Department budgeted for advanced training and is proud to announce:
4 Commanders and 2 Sergeant scompleted the Northwestern University Center For Public Safety School of Police Staff and
Command.
1 Sergeant completed Northwestern University Center for Public Safety Supervision of Police Personnel
1 Sergeant completed the University of Louisville, Southern Police Instftute Managing the Media in Law Enforcement
2 Commanders began the FBI-LEEDA 3 part Executfve Leadership Instftute (postponed)
2 Commanders completed the Northwestern University Executfve Management Program
2 Detectfves graduated from the South Suburban’s SWAT School
Specialized Training
Page 17 of 44
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2019 Evanston Police Annual Report 15
Office of Administration
Budget
Page 18 of 44
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2019 Evanston Police Annual Report 16
Office of Administration
Budget
Page 19 of 44
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2019 Evanston Police Annual Report 17
Office of Administration
Budget
Page 20 of 44
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2019 Evanston Police Annual Report 18
Office of Administration
Budget
Page 21 of 44
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2019 Evanston Police Annual Report 19
Support Services
Communications
The Communicatfons Bureau plays an integral part in serving the Evanston
community’s public safety needs. Located at the Police Department
Headquarters, the center is staffed by 16 Telecommunicators with
between 3 and 30 years experience and supervised by one
Communicatfons Coordinator and two Assistant Communicatfons
Coordinators. The Communicatfons Bureau handles incoming 9-1-1 calls,
monitors and dispatches First Responders to emergency and routfne calls
for service and maintains important public safety infrastructure,
databases, and informatfon. As the first First Responder, the
Telecommunicators work tfrelessly to gather and disseminate informatfon
to field units with a safety first mindset for citfzens, officers, and firefight-
ers alike.
39,357 Calls received to 9-1-1
30,892 Non-emergency administratfve calls
answered
23,009 Placed outside calls
11,725 Police case numbers
84,843 CAD (Computer Aided Dispatch) calls
10,526 Calls dispatched for fire and
ambulance service
191 Text-a-Tips received
52 Text-to-911 received
Service Desk and 311
710 Prisoners Processed 122,964 311 Service Calls
792 Prisoners Housed 32,929 311 Service Requests
471 Bail Bonds Processed 2,575 311 Live Chats
258 Reports Written 1,666 311 Texts
51,768 Calls Received at Desk
6 New Desk Personnel
hired and trained
Evanston 311 is the heart of all City services. 311
assist with improving both internal and external
City services, as well as, ensuring that City
services and informatfon are accessible to all
residents.
The Service Desk Officers are responsible for
handling thousands of phone calls per month,
walk-in customers, writfng police reports, and all
jail responsibilitfes.
Records
310 Ink Fingerprints 16 Body Camera FOIA request
183 Live Scan Fingerprints 532 Warrants Processed
787 Report Copies Provided 19,400 Records Reviewed
1,680 Tickets Entered into RMS 251 Daily Crime Bulletfns
895 Subpoenas Processed 798 Contact Card Entered
1,282 Criminal History Checks 3,586 Customer Service/Window
294 Expungement and Seals 1,987 Criminal Histories Processed
721 FOIA Requests
The Records Bureau is comprised of a
Coordinator, a Review Officer, and 3
Clerks. As the central depository of all
police records, the Bureau is responsible
for all Freedom of Informatfon Requests
related to the police, subpoenas, and
police report review.
Page 22 of 44
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2019 Evanston Police Annual Report 20
Firearm Statistics
HANDGUNS 2019 2018 2017 2016 2015
Incidents Involving Handguns 80 90 84 83 99
Injury Sustained 8 10 3 19 10
Suicide w/ Handgun 3 2 0 1 0
Murder w/ Handguns 1 2 1 2 3
Confiscated 41 37 36 40 37
Turned In 38 21 13 14 17
Found 0 3 3 7 24
Located Through Investfgatfon -Tip 0 1 2 14 4
Stolen 4 8 0 1 3
OTHER FIREARMS
Death - Suicide w/ Firearm 0 0 1 0 0
Incidents Involving Other Firearms 1 2 6 6 11
Other Firearms Turned In or Confiscated 29 11 5 3 24
Other Firearm Found 0 0 4 1 0
Located Through Investfgatfon 0 0 0 2 2
Stolen 0 0 0 0 1
Persons Arrested for UUW 22 35 36 30 18
BUY BACK
Handguns 7 74 19 27 9
Other Guns (Shotguns / Rifles) 11 31 0 0 0
Replica Guns 1 2 0 0 0
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2019 Evanston Police Annual Report 21
Patrol Operations
Patrol divides the City into 8 beats to ensure tfmely response to all calls for service. The unit is comprised of 3 Commande rs, 11
Sergeants, and 67 officers. We are committed to allocatfng proper resources to address crime issues, resolving quality of li fe issues
in neighborhoods, and making Evanston a safer place for all who live, work, and visit our community.
Patrol functfons include, but are not limited to: responding to calls for service, patrol areas to protect people’s lives and property,
respond to crashes, enforce motor vehicle laws, interview witnesses and suspects, testffy in court, provide road side assista nce, and
identffy and arrest people involved in criminal actfvity.
Calls for service/ Self-initfated 58,149
Incident reports written 7,491
Arrests 609
Tickets issued (traffic and City ordinances) 2,633
Investfgatfve stops 424
Burglar alarm responses 1,822
K9 Unit
Providing assistance to all units of the Evanston Police
Department and the community is the full tfme K9 Team. In
August of 2019, The Evanston K9 Team went through a transitfon
phase as K9 Rony, a 7 year veteran of the Department, retfred
and K9 Aston began his career. Like K9 Rony, K9 Aston and his
handler went through a 225 hour course to receive certfficatfons
in Obedience, Artfcle Searches, Tracking, Building Searches,
Aggression Control, and Narcotfcs Detentfon. K9 Aston and his
handler hold a natfonal certfficatfon with The North American
Police Working Dog Associatfon, as well as, state certfficatfon
with the Illinois Law Enforcement Training and Standard Board.
To maintain the aforementfoned certfficatfons, the K9 Team
trains around the City of Evanston regularly, as well as an eight
hour bi-weekly regional training.
The K9 Team regularly assists Patrol and the Detectfve Bureau on
calls for service and traffic stops with vehicle sniffs for narcotfcs,
artfcle searches for items relevant to cold and in progress crimes,
and tracking of fleeing/at large subjects. The K9 Team also
provides assistance to the Special Operatfons Group during high
risk operatfons and search warrants. Additfonally, the K9 Team
provides for the community, assistfng the Community Strategies
department, Schools, and other Evanston organizatfons with
demonstratfons of K9 Aston’s capabilitfes.
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2019 Evanston Police Annual Report 22
Police Activity
Numbers represent all the actfvity by ward, excluding traffic stops and direct area patrol.
The percent is for the same informatfon.
)
Numbers represent the total for the yearsand the percent is only for the top 10 actfvitfes
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2019 Evanston Police Annual Report 23
Community Strategies
Neighborhood Meetfngs 147 Bicycle Warning Citatfons 67
Internal Meetfngs 179 School Deployments 328
Security Surveys Conducted 21 Foot Patrol Hours 1,500
Block Surveys Conducted 9 Bicycle Patrol Hours 280
Officer Assist 652 ALICE Training Conducted 76
Arrests 1 Speaking Engagements 97
Tactfcal Missions Coordinated 40 Youth Program Meetfngs 115
Compliance Tickets Issued 49 Citfzen Police Academy Classes 26
The Community Strategy unit is comprised of 6 Problem Solving Team Officers ,2 foot patrol officers and the animal warden. Th e
unit is headed by a Commander along with a Sergeant that directly supervise the efforts of the officers to maximize its
effectfveness in dealing with quality of life issues, crime-related issues, assistfng the public, and organizing community groups
within the City of Evanston.
PST officers serve as a community police mechanism by making personal contact with area residents and merchants, as well as,
providing a broad spectrum of proactfve and preventfve community services. Officers will oflen attempt to resolve issues or
complaints using alternatfves to arrest. Officers also assist with City of Evanston special events on a regular basis, provide security
assessments and statfon tours. From calling bingo numbers at a local senior meetfng, to partfcipatfng in panel discussions, P ST
officers play an actfve role in important relatfonship building.
The two foot patrol officers assist with citywide concerns that may require a targeted approach. The Department’s community
engagement and programs coordinator, a member of PST, is responsible for the facilitatfon of many of the Department’s
community programs such as Citfzens Police Academy and Explorers Program. The officers also work as a liaison between
community groups/organizatfons and the Department.
Problem Solving Team and Community Strategies
Animal Warden
The animal warden responds to calls for stray animals and handles requests and
complaints from citfzens dealing with domestfc and wild animals including birds
and reptfles. He assists citfzens with all animal related problems, issue citatfons
for violatfons of animal control ordinances, assist patrol and traffic when an ar-
rest is made and animals need to be removed from the scene, follow-up dog
bites, patrol the beaches and parks for ordinance violatfons, assist with hoarding
situatfons and offer humane educatfon to the public, as needed.
311 requests 847 Citatfon Issued 47
Service Calls for Wilmette 139 Dispatched Calls 297
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2019 Evanston Police Annual Report 24
Community Strategies
Community Outreach
The Officer and Gentlemen Academy
The Officer and Gentlemen Academy (OGA) is a male mentoring program that
was co-founded by an Evanston officer in 2017. OGA mentors and educates
6th-8th graders in the Evanston community. This program aims to educate,
inspire, and empower young men to reach their full potentfal. The program has
received incredible recognitfon for its commitment to serving Evanston youth:
The 2018 Joe “Butch” Nartfn “Real M.M.E.N.” (Men Meetfng Evanston’s Needs)
Award, the 2018 NAACP Evanston-North Shore Chapter’s Community Service
Award, and the 2019 Black Business Consortfum of Evanston-North Shore’s
Community Service Award.
Evanston Police Explorer Post 1863
Evanston Police Explorer Post 1863 was established in January 2018 afler nearly 30
years of being dormant. Explorers is a natfonal program that provides young adults
age 14 to 21 the opportunity to learn and “explore” a variety of career fields. Police
Exploring is very common natfonwide and allows those interested to gain a closer and
deeper understanding of law enforcement.
Our Explorers are able to gain valuable knowledge and experience through classroom
style meetfngs, hands–on actfvitfes, ride alongs, and guest speakers. Explorers
volunteer their tfme at community events such as Bike the Ridge, Streets Alive, and
the Annual Community Picnic.
Youth Safety and Engagement
Officers regularly engage in actfvitfes such as Safety Town,
where school aged children are taught the importance of bike
helmet safety. Officers read to students at local schools and
visit for career days. During Halloween, officers are out and
about patrolling while also passing out treats or hostfng a book
drive for a local shelter.
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2019 Evanston Police Annual Report 25
Community Strategies
Community Outreach
Coffee With a Cop
Coffee With a Cop is a natfonal initfatfve that focuses on bringing officers and the
community together in a casual setting for conversatfon and comradery. Coffee With a
Cop builds upon the Department’s community policing efforts and provides a casual
space for community members to chat with officers, ask questfons, share concerns, or
simply talk about sports while sipping a “cup-of-joe” or drink of their choice. Partnering
with the Citfzens Police Academy Alumni Associatfon, local coffee shops, and businesses
allowed the Department to partfcipate in 6 events.
Citfzen Police Academy
The Citfzen Police Academy (CPA), established in
1995, is a 13-week program designed to give the
partfcipants a working knowledge of the Department
and has produced over 800 graduates. This
interactfve and informatfve program provides citfzens
with an in-depth view into various areas of law
enforcement. Topics include: Investfgatfons,
Domestfc Violence, Crime Scene Processing, Use of
Force, plus much more.
S.T.A.R.
The Skills to Achieve Results Program met 7 tfmes in 2019
which included 3 outfngs: DuSable Museum, ice skatfng at
Robert Crown Center, and Black is Beautfful Summit at
ETHS.
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2019 Evanston Police Annual Report 26
Law Enforcement Torch Run For Special Olympics
The Evanston Police Department partfcipates in the Law Enforcement Torch
Run for Special Olympics Illinois. The Torch Run unit is a fundraising arm for
Special Olympics and police departments all over the world partfcipate in
the Torch Run effort for fundraising. EPD has two main fundraising events,
which are Cop on a Rooflop, where Torch Run units from across the state
raise funds at their local Dunkin Donuts all on the same day. Torch Run
merchandise and raftfe tfckets are sold, along with cash donatfons from
Dunkin Donuts patrons. The other event that EPD partfcipates in is the
actual Torch Run. Torches are passed from department to department in a
relay run, and eventually end up in Springfield for the Special Olympics
Illinois Summer Games. Other ongoing fundraising is one with tee shirt
sales and a very popular candy box.
The Evanston Polar plunge is one of several around the state in
the winter months. Plungers from all over the Chicago area come
to Evanston to take a dip in Lake Michigan. Several EPD officers
volunteer their tfme to run the event, raise money, and do the
plunge.
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2019 Evanston Police Annual Report 27
Traffic Bureau
The Traffic Bureau is comprised of a Sergeant, 8 officers, and one civilian Towing Coordinator. The unit works diligently t o
ensure that those who travel on Evanston’s roadways do so in a safe and efficient manner.
In 2019, the unit’s efforts included an aggressive campaign to reduce collisions and distracted driving through Evanston issu ing
over 10,000 citatfons. A major focus was Ridge Ave, a roadway that historically has seen a disproportfonate number of collisions.
With over 4,000 citatfons issued on Ridge Ave. and in conjunctfon with educatfonal signage, modificatfons of the roadway
engineering, many of which were suggested by unit members, Evanston saw a 29% decrease in collisions from 2017-2019 and
an 18% reductfon in collisions from 2018 to 2019. The unit also aggressively enforced occupant restraint violatfons. Nearl y
1,700 citatfons for violatfons of seatbelt laws and over 100 citatfons for failing to restrain a child were issued in 2019.
The unit received the 1st place award for Speed Awareness and 2nd place in the Traffic Safety Challenge from the Illinois
Associatfon for Chiefs of Police.
Highlights
Total Citatfons Issued 10,477 Abandoned Auto Investfgatfons 542
Speeding Citatfons 2,143 Funeral Escorts 10
Distracted Driving Citatfons 2,249 Traffic Control for Special Events 20
Occupant Protectfon 1,896 Arrests (including 21 Impaired Drivers) 282
Hit and Run Follow-Ups 471 Child Car Seat Installatfon 392
Crash Investfgatfon 461 Enforcement Campaigns 9
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2019 Evanston Police Annual Report 28
IDOT Traffic Study
On July 18, 2003, Senate Bill 30 was signed into law to establish a four-year statewide study of traffic stops to identffy racial bias.
The study began on January 1, 2004 and was originally scheduled to end December 31, 2007. However, the legislature extended
the data collectfon several tfmes, and also expanded the study. Public Act 101-0024, which took effect on June 21, 2019, eliminated
the study’s scheduled end date of July 1, 2019 and extended the data collectfon.
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2019 Evanston Police Annual Report 29
Yearly Crash Comparison
From January 1st, 2019 through December 31st, 2019, there were 2,514 crashes reported throughout the City of Evanston. Of the
2,514 crashes reported, Evanston Police investfgated 1,829. 685 of the 2,514 reported incidents did not meet the SR-1050
criteria mandated by the State of Illinois. In furtherance, 237 of the crashes occurred on private property resultfng in a total of
2,277 Evanston roadway crashes. In comparison to 2018, roadway crashes had a minor increase of .4% in 2019. Evanston had
one crash that was investfgated by the North Regional Major Crimes Task Force (NORTAF) Major Crash Assistance Team (MCAT).
This was for a serious non-fatal personal injury crash. Evanston had no fatal crashes in 2019.
Types of Crashes
Crash Comparison
TYPE OF CRASH TOTAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
PEDESTRIAN 63 7 6 7 6 3 2 2 4 5 6 9 6
PEDAL CYCLIST 63 0 1 0 2 9 8 10 10 11 4 6 2
ANIMAL 3 0 0 1 0 0 0 2 0 0 0 0 0
OVERTURNED 1 0 0 0 0 1 0 0 0 0 0 0 0
FIXED OBJECT 107 13 10 5 7 11 8 13 11 1 12 9 7
OTHER OBJECT 34 4 0 2 3 4 2 3 3 6 2 4 1
OTHER NON-COLLISION 4 0 1 0 0 0 1 0 0 2 0 0 0
PARKED VEHICLE 520 40 43 36 46 34 59 48 60 37 47 36 33
AT LEAST 1 VEHICLE TURNING 197 9 16 14 16 30 11 21 12 13 19 12 16
REAR ENDED 362 31 33 32 33 28 30 35 32 30 21 27 30
SIDESWIPED-SAME DIRECTION 210 17 26 17 16 31 11 21 12 13 19 12 16
SIDESWIPED-OPPOSITE DIRECTION 32 6 3 3 2 4 2 2 2 3 4 1 0
HEAD ON 6 2 1 1 0 0 1 0 0 1 0 0 0
ANGLE 227 19 19 21 22 24 28 12 14 13 22 22 11
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2019 Evanston Police Annual Report 30
3 Year Comparison 2019 2018 2017
Pedestrian 63 65 63
Pedal Cyclist 63 59 63
At least 1 vehicle turning 197 237 321
Rear end 362 379 562
Sideswipe-same direction 210 177 293
Sideswipe- opp. Direction 32 22 38
Angle collision 227 216 301
Head on 6 5 10
Parked vehicle 520 533 649
Fixed object 107 121 150
Other object 34 22 13
Overturned 1 0 1
Other non-collision 4 1 7
Animal 3 0 2
Roadway Conditions at Time of Crash
2019 2018 2017
Dry: 1,342 1,424 1,975
Wet: 272 269 362
Snow / Slush: 101 55 51
Ice: 14 557 10
Sand/Mud/Dirt: 4 1 5
Other: 4 1 3
Unknown: 92 80 67
312
282 262
286
258
162 148 166 162
131
0
50
100
150
200
250
300
350
2015 2016 2017 2018 2019
Injury Reported
Medical Transport
Needed
In 2019, of the 2,277 roadway crashes investfgated, 258 involved at least 1 person who had claimed an injury. This is a decrease
of 9% from 2018, and is the lowest amount of injuries reported since 2013. Serious injury crashes, where at least one party re-
quired medical transport to the hospital, decreased 8% from 2018, and is the lowest amount of injuries requiring transport si nce
the tfme this data was first collected in 2011.
Crash Comparison
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2019 Evanston Police Annual Report 31
Crash Comparison
Contributory Causes for Injury Crashes in 2019
Crashes resultfng in injury and/or medical transport are at a 5 year low. We believe the efforts made by the City of Evanston
had a direct link to this reductfon. Educatfng the motoring public, enhancing enforcement, speed reductfon in high crash area s,
traffic pattern modificatfons, and improved traffic control signage has improved traffic flow and made Evanston roadways safe r
to navigate.
All 258 injury crashes were reviewed. The chart below shows a breakdown of the contributory causes that led to the injury
crashes in Evanston. Failing to yield the right of way and speed, which comprised 53% of the total injury crashes, were the top
two contributfng factors that led to the crashes. 9 of the 258 injury crashes were alcohol related.
Contributing Cause Crashes Percentage
Failure to Reduce to avoid 394 21.54%
Exceed Safe Speed for Conditions 9 .5%
Exceeding Speed Limit 6 .33%
Failure To Yield 276 15.09%
Improper Turning/No Signal 56 3.06%
Improper Lane Usage 70 3.83%
Improper Overtaking 74 4.05%
Following too Closely 72 3.94%
Disregard Traffic Signal 42 2.3%
Disregard Stop Sign 7 .38%
Disregard Other Traffic signs 12 .66%
DUI - when arrested 23 1.26%
Had Been Drinking (No Arrest) 11 .6%
Texting 2 .11%
Distraction - Outside Vehicle 1 .05%
Distraction - Inside Vehicle 16 .87%
Cell Phone Use - Other than Text 7 .38%
Improper Backing 121 6.62%
Driving Skills/Knowledge/
Experience
58 3.17%
Operating in erratic manner 19 1.04%
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2019 Evanston Police Annual Report 32
Crash Comparison
Top Ten Crash Locations
2019 2018 2017 2016
Church / Ridge 22 Dodge / Dempster 19 Ridge / Lake 26 Ridge / Lake 29
Dodge / Dempster 22 Ridge / Grove 15 Church / Maple 25 Ridge / Greenwood 26
Asbury / Howard 20 Church / Maple 14 Ridge / Dempster 21 Ridge / Howard 24
Ridge / Emerson 18 Ridge / Greenleaf 14 Ridge / Greenleaf 21 Dodge / Oakton 23
Dodge / Oakton 18 Ridge / Emerson 14 Ridge / Greenwood 21 Asbury / Howard 22
Dempster / Hartrey 17 Ridge / Davis 14 Ridge / Church 21 Ridge / Davis 19
Ridge / Greenleaf 16 Ridge / Dempster 13 Dodge / Dempster 18 Ridge / Emerson 19
Church / Maple 16 Ridge / Church 12 Ridge / Emerson 18 Ridge / Church 18
Central / Green Bay 15 Ridge / Oakton 12 Green Bay / Emerson 18 Dodge / Dempster 18
Green Bay / Emerson 15 Main / Dodge 12 Dodge / Main 18 Dodge / Main 17
In 2019, 50% of the locatfons that made the Top Ten Crash List in 2018 have either declined in crashes, or did not make the Top
Ten Crash List for 2019. Throughout the year, traffic officers would monitor the locatfons’ traffic patterns, enforce traffic laws
specific to the intersectfon (Speed / Distracted Driver / Failing to yield), and address any other issues that may have a link to the
increased traffic crashes.
Some locatfons to note:
Ridge / Grove: This locatfon was second on the Top Ten Crash List in 2018 with 15 crashes and was reduced to 7 in
2019. A significant reductfon and no longer on the Top Ten Crash List. The installatfon of new traffic pattern signs,
enforcement efforts, and educatfon has assisted in this reductfon
Ridge / Lake: The number one Top Ten Crash Locatfon in 2017 has seen a substantfal decrease from the previous two
years, and has remained off of the Top Ten Crash List. A 36% decrease in 2018, and a 73% decrease from 2017. A
traffic signal pattern change and enforcement actfvity directly attributed to the overall crash reductfon at this
intersectfon.
Ridge / Church & Dodge / Dempster: These two intersectfons have contfnuously been on the Top Ten Crash List, and
have culminated as the number one Top Ten Crash Locatfon for the past two years. Disobedience to the traffic
control signal contributed to one-third of the crashes investfgated at the Church and Ridge intersectfon in 2019.
Speed and failure to yield violatfons were the overlying contributfng factors to traffic crashes investfgated at the
Dodge and Dempster intersectfon in 2019.
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2019 Evanston Police Annual Report 33
Crash Comparison
Ridge Avenue Corridor
Ridge Avenue between Emerson Street and Howard Street is a heavily traveled road during peak rush hours. This sectfon of
roadway is consistently host to six of Evanston’s Top Ten crash locatfons (2012 – 2018), a decrease to three in 2019. A total of
198 crashes occurred in the Ridge Avenue corridor in 2019, an 18% reductfon from 2018 and a 29% reductfon since 2017. 58 of
the 198 crashes occurred at a Top Ten crash locatfon.
The police department remained vigilant in the enforcement of traffic laws that are leading causes to injury crashes. A tota l of
4,335 traffic related citatfons were issued in the Ridge Avenue corridor. Of those 4,335 citatfons issued, 1,276 were for sp eed
violatfons, 758 were for distracted driving, 875 were for disobeying a traffic control device/signal, and 396 were for failing to
wear a seat belt.
Data analysis has reinforced that the City’s collaboratfve effort to reduce crashes on the Ridge Avenue Corridor were success ful.
Educatfng through social media, enhanced traffic enforcement, Illinois Department of Transportatfon funding to reduce
crash-related traffic violatfons (Speed / Distracted Driving / Occupant Protectfon), speed reductfon (2018), signal operatfonal
changes, improved signage, increasing driver visibility, and utflizatfon of speed display signs all had a direct impact on th e
reductfon of crashes in the corridor.
Location 2019 2018 2017 2019 vs. 2018 2019 vs. 2017
Lake / Ridge 7 11 26 -36% -73%
Greenwood / Ridge 7 9 21 -23% -66%
Church / Ridge 22 12 21 +83% +5%
Greenleaf / Ridge 16 14 21 +14% -24%
Emerson / Ridge 18 14 18 +28% 0%
Dempster / Ridge 10 13 18 -23% -45%
Howard / Ridge 11 10 15 +10% -27%
Oakton / Ridge 9 12 14 -25% -36%
Main / Ridge 11 8 11 +35% + 0%
Grove / Ridge 7 15 11 -54% -37%
Crain / Ridge 6 8 11 -25% -45%
Davis/ Ridge 11 14 9 -22% +22%
Madison / Ridge 4 5 8 -20% -50%
Austin / Ridge 2 5 7 - -
Clark / Ridge 1 4 4 - -
Washington / Ridge 2 3 3 - -
Monroe / Ridge 0 4 3 - -
Ridge Corridor Crash Comparison
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2019 Evanston Police Annual Report 34
Crash Comparison
Pedestrians and Bicyclists
In 2019, 63 pedestrians and 63 bicyclists were involved in a crash on an Evanston roadway. A 7% increase from the previous y ear
but average in the 3 year comparison. In 47 of the crashes, the person involved required medical transport to the hospital f or
treatment. The below data shows the contributory causes that led to the Pedestrian/Bicyclists crashes.
The Department’s efforts to reorganize Evanston for a more bicycle and pedestrian friendly alternatfve, has made improvements
in the downtown districts and major intersectfons in Evanston. As such, the Police Department’s approach on social media,
displaying signs, and officer-citfzen contact has contfnued to educate and reinforce pedestrian and bicycle safety.
Contributory Cause to Pedestrian/Bicyclist involved Roadway Crashes
Failing to yield right-of-way 48 DUI 1
Failing To reduce speed to avoid crash 13 Vision obscured 3
Operatfng in erratfc manner 2 Driving on the wrong side/wrong way 2
Disregarding a traffic signal 4 Disregard other signs 2
Improper lane usage 2 Driving skills/knowledge/experience 3
Improper turning/No signal 3 Unable to determine 28
Disregarding a stop sign 1 Weather related 1
Improper overtaking 3 Turning right on red 1
Disregard road marking 1 Not applicable 3
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2019 Evanston Police Annual Report 35
Investigative Services
Detective Bureau
The Detectfve Bureau is supervised by 2 Sergeants and headed
by a Commander who reports directly to the Deputy Chief of
Investfgatfve Services Division. The unit has the majority of
detectfves designated to general assignment which entails
investfgatfng a broad range of crimes from thefl to murder.
The Bureau has designated detectfves assigned to financial
crimes, due to the complex issues that arise from these cases
that require separate court appearances and documents
needed for the investfgatfons.
Assigned cases 1,847
Cleared by Arrest 108
Cleared-No Prosecutfon 620
Case Closed-No Further Actfon 860
Cases Unfounded 49
Missing Persons Cancellatfons 127
Domestic Violence Investigation
The Juvenile Bureau is supervised by one Sergeant and headed
by a Commander who reports directly to the Deputy Chief of
Investfgatfve Services Division. The Juvenile Bureau handles
investfgatfons involving juvenile victfms and/or offenders. The
unit is also responsible for processing minors charged with
criminal offenses.
School Resource Officers (SRO) work closely with the local
school districts to address issues that may arise concerning the
safety of students in the learning environment. They help to
ensure school staff, students, and visitors are safe.
Juvenile SRO
930 Cases Assigned 187 Cases Assigned
95 Arrests 17 Arrests
574 Cases Closed 133 Cases Closed
20 Unfounded Cases 11 Unfounded Cases
Juvenile Bureau
Three detectfves are assigned to investfgate reports of
domestfc battery and domestfc disturbances. These detectfves
are assigned to an alternate schedule which allows for a 7 day a
week coverage. The detectfves work closely with the City’s
Victfm Advocates.
Cases Investfgated 867
Cleared with No Prosecutfon 321
Arrests 29
Cases Closed 301
Unfounded Cases 15
Cases Investfgated W/ No Criminal Intent 196
Sex Offender Registration
Sex Offender Registratfon (includes weekly
registratfon of homeless sex offenders
451
Sex Offender Follow-Ups 377
Convicted Sex Offenders in Evanston 26
Persons required to register as Sex Offenders are persons who
have been charged of an offense listed in Illinois Compiled
Statutes 730ILCS5150/2(b) and 730ilcs150/2(c) when such
charge results in 1 of the following: (a) a convictfon, (b) a finding
of not guilty by reason of insanity, or (c) a finding not resultfng
in an acquittal. For more info, go to www.isp.state.il.us/sor/.
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2019 Evanston Police Annual Report 36
March 14, 2019
EVANSTON POLICE CHARGE CHICAGO MAN WITH
MARCH 8 HOMICIDE
On Friday, March 8, 2019, at 9:35 p.m. Evanston Police responded to the 1800 block Simpson for a death investfgatfon. Officer s
arrived and located a man laying in the yard behind the 1800 bock of Simpson, close to Twiggs Park. The man had suffered
numerous gunshot wounds to torso area. He was pronounced deceased at the scene.
The victfm was identffied as 33 year old Angel Miranda of the 2800 block of South Central Park Ave. Chicago, IL. Miranda was in the
area visitfng a girlfriend. It was Miranda's girlfriend that discovered him and called Evanston Police. Evanston Police and N orth
Regional Major Crimes Task Force (NORTAF) investfgated.
The investfgatfon produced a suspect. On March 14, 2019, Evanston Police and NORTAF charged Sandoval Cobian with two counts of
First Degree Murder in connectfon with Miranda's death. The investfgatfon revealed that Cobian was also romantfcally involved with
Miranda's girlfriend. Cobain shot and killed Miranda out of an apparent romantfc rivalry and jealousy.
Offender
Cobian, Sandoval N. 38 year old male
5800 block of South Washtenaw Chicago, IL.
Charges
2 counts of First Degree Murder
(720 ILCS 5/3-1)
Sec. 3-1. Presumptfon of innocence and proof of guilt.
Every person is presumed innocent untfl proven guilty. No person shall be convicted of any offense unless his guilt thereof i s proved
beyond a reasonable doubt.
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2019 Evanston Police Annual Report 37
NORTAF
NORTAF (The North Major Crimes Regional Crimes Task Force) consists of 13 local partner agencies. The task force is actfvated
upon request from one of the partner agencies and members respond and partfcipate exclusively on the investfgatfon untfl a
reasonable conclusion of the case. NORTAF is comprised of three units: Major Crimes, Major Crash Assistance Team, and Burglar y
Task Force.
Major Crimes serves to support member agencies with investfgatfng major crimes including homicides, non-parental kidnappings,
and officer Involved Deaths. Evidence collectfon and processing are functfons of Major Crimes. Evanston is represented by Sgt.
Bush, Sgt. Endre, Det. Giese, Det. Klopack, Det. Jones and Det. Dukler. There was a total of 6 actfvatfons including 2 for
Evanston.
The Major Crash Assistance Team serves to support member agencies with crash reconstructfon of traffic crashes that involve
serious injury or death. The Major Crash Assistance Team also performs reconstructfon for the Officer Involved Death Crashes.
Sgt. Sophier, Officer Keeler, Officer Neiman, and Evidence Technician Tyson represent Evanston. The task force was actfvated 13
tfmes which included one Evanston call out.
The Burglary Task Force serves to support member agencies with the surveillance and investfgatfon of known burglary patterns
and suspects. When the communitfes of member agencies are targeted by organized burglary offenders, the Burglary Task Force
responds.
Forensics Specialists Unit of NORTAF are personnel assigned to evidence collectfon. Forensic Service Manager Wasowicz,
Forensic Specialists Bernhardt, Kleinpaste, Sgt. Miller, and Virani represent Evanston.
NIPAS
The Northern Illinois Police Alarm System (NIPAS) represents a joint venture of suburban municipal police departments in the
Chicago metropolitan area. Fifleen police agencies created NIPAS in 1983 to ensure effectfve police mutual aid in tfmes of
natural disasters. From these humble beginnings, the system has grown to include law enforcement agencies of over 100
citfes, villages, and towns in five countfes.
A governing board consistfng entfrely of police chiefs directs NIPAS and approves its annual budget, which serves as the basi s
for all NIPAS expenditures. Member agencies pay a set annual fee to partfcipate, thus providing both the staff and the
finances needed to manage the system.
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2019 Evanston Police Annual Report 38
Special Operations Group
The Special Operatfons Group (SOG) is comprised of investfgators separated into two groups: Neighborhood Enforcement Team
(NET) and Tactfcal Unit (TAC). There is also an Intelligence Officer and Crime Analyst within the division.
The Neighborhood Enforcement Team’s primary responsibility is to address drug and gang actfvitfes that negatfvely impact the
community. They use a multffaceted approach incorporatfng short and long term investfgatfve tactfcs. The Tactfcal Unit’s primary
responsibility is to address an array of criminal actfvitfes. They are a versatfle unit which focuses on current or frequent crime
patterns.
The Intelligence Officer and the Crime Analyst work in collaboratfon gathering criminal intelligence and data from multfple s ources
internally and externally. They are responsible for the quantftatfve analysis of that data for developing insight on crime patterns,
which supports operatfons and deployment strategies.
Gang Member Arrests 31 Narcotfc Tips 24
Drug Related Arrests 31 Illegal Pills Seized 50
Arrests Effected 61 Firearms Seized 6
Warrant Arrests 15 Search Warrants Executed 7
Neighborhood Enforcement Team (NET)
Felony Arrests 33
Misdemeanor Arrests 32
Warrant Arrests 58
Search Warrants Executed 7
Firearms Seized 5
Surveillance Operatfons 123
Tactical Unit (TAC)
Tips/Investfgatfons 65 Deployment Meetfngs 48
Bulletfns Issued 105 Research & Review Hours 80
Special Projects 122 Training Hours 60
Intelligence Unit and Crime Analyst
Page 41 of 44
SP2.Page 59 of 496
2019 Evanston Police Annual Report 39
Forensic Services Bureau
The Forensic Services Bureau oversees the Property Bureau and the Evidence Technician Program. Michael Wasowicz serves as
the Management Analyst overseeing the Forensic Services Bureau.
Evidence Technician Program
During 2019, Evidence Technicians responded to 1,305 calls for service involving approximately 1,717 hours of evidence work. The
following members served as Evidence Technicians:
Heidi Bernhardt Jason Kleinpaste Kyle Popp
Ewa Bonislawski Dagmara Koste Michael Scheck
Grace Carmichael Adam Kozlowski Chris Seebacher
Ryan Carrigan Gerard Leeson Tim Sullivan
Ervin de Leon Tim Messing Sophia Syed
Marla Dukler Sgt. Larry Miller Richard Tyson
Jacqueline Herrera Mark Mizell Amin Virani
Kyle Harvey Susan Morgan Karl Witt
2019 Workload by Shift
5 Year Summary of Workload
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SP2.Page 60 of 496
2019 Evanston Police Annual Report 40
Forensic Services Bureau
Property Bureau
During 2019, the Property Bureau took in 4,130 items of property and disposed/purged 7834 items. Items coming in compared to
2018 fell 11%, and items purged increased by 66%. From 2015 to 2019, 26,149 items were taken in and 30,634 items were purged
for a net of 4,485 more items purged than entering the system. The items removed from storage in 2019 broke down as follows:
Destroyed—Non-BEAST Items/Non-Firearms 245 Released to Attorneys 12
Destroyed BEAST Items—Non-Firearms 6,051 Released to Other Police Agencies 52
Destroyed by Lab 0 Retained for Department Use 0
Destroyed Firearms 0 Donated 91
DEA Disposal 53 Returned to Finder 2
Sent to ISP Seizure Unit 2 Transferred to Armory 2
Money Items to City Clerk 55 Transferred to Records Bureau 6
Returned to Owner 660 Auctfoned Through Propertyroom.com 605
Provided by the Save-A-Star Foundatfon, the lobby drop box facilitates public prescriptfon drug drop-off and non-prescriptfon
drugs to prevent abuse and unsafe disposal.
ATF e-Trace Submissions
The Property Bureau is the clearinghouse for ATF completed ATF traces disseminatfng the trace informatfon to the appropriate
EPD personnel. Not all firearms are traced, generally due to missing or incomplete serial numbers. In 2019, 122 firearms we re
traced.
Sex Assault Kit Submission Audit
In 2017, a requirement was added under the State’s Sexual Assault Evidence Submission Act (725 ILCS 202) requiring all law
enforcement agencies in Illinois to conduct an annual inventory of all sexual assault cases in their custody and provide writt en
notfce of the findings to the State’s Attorney’s Office.
For 2019, there was 100% compliance with state required lab submissions for this type of evidence. Three collected kits were not
submitted to the lab as they were designated by the victfms to be collected and held with no lab submission. Four collected kits
were turned over to outside agencies as required by law since the offenses were reported to have occurred outside Evanston.
Save-A-Star Drug Drop
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SP2.Page 61 of 496
2019 Evanston Police Annual Report 41
Chaplain Program
The members of the EPD Volunteer Interfaith Chaplain team serve faithfully and flexibly as the year’s events created welcome op-
portunitfes for us to do our work of prayer and presence in new ways.
The Chaplain Team consists of:
Fr. David Jones
Pastor Garry Fraser
Elder Phillip Bentley
Fr. Bob Oldershaw
Joey Rodger
Elder Rodney Greene
Rev. El Tendero
Rev. Steve Durham
Rev. Evangeline Featherson
Each Chaplain traditfonally has a day of the week when he or she is at the statfon for prayers at roll calls, counseling if r equested,
and conversatfons.
In additfon to our work of prayer and presence, the Chaplains take joy in showing our appreciatfon to all EPD staff and offic ers.
The annual “Cookies for Cops” was enjoyed by all the week of Thanksgiving.
When it was made known to us that men and women in the EPD lock-up oflen lacked clean clothing for their court appearance,
sweat pants and shirts, in a range of sizes, were purchased and made available for them.
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SP2.Page 62 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
From: Demitrous Cook, Police Chief
CC: Louis Gergits, Manager of Budget and Finance
Subject: Evanston Police Department Update – Police Budget
Date: July 27, 2020
Recommended Action:
Staff recommends City Council accept and place on file the Evanston Police Department
Update – Police Budget.
Council Action:
For Action: Accept and Place on File
Summary:
The 2020 Evanston Police Department Budget is $41,131,727 in expenses and $12,293,650
in revenue. The Police Department Budget constitutes 35% of expenses in the General
Fund’s expenditures of $117,200,492.
SP3.Page 63 of 496
Police Department Expenditures
The majority of the Police Department’s budget is for personnel-related expenses. Nearly half
($20 million) of the Police Budget is regular salaries. Another quarter of the budget ($11
million) is the City’s contribution to the Police Pension Fund. Other employee benefits
including health insurance make up another 11% ($4.5 million) of the budget. Overtime
makes up 4% ($1.5 million) of the Police Department expenses. The City receives
reimbursements for some of the overtime cost - approximately $800,000 in the 2020 Budget.
Payouts make up 3% ($1.1 million) of Police Department expenses. In accordance with union
contracts, Police Officers may receive annual payouts for unused compensatory time, sick
time, and vacation time. The remaining expenses are se rvices and supplies, and vehicle
maintenance and replacement. These together make up 6% ($2.6 million) of the budget. The
following chart displays the major expense categories itemizes in the $41 million operating
budget.
There are Police Department-related expenses in two other funds of the City’s budget – the
911 Fund and the Police Pension Fund. These funds have dedicated sources of revenue for
their purposes and are not part of the department’s operating budget.
• Police Pension Fund: $13,449,007
• E911 Fund: $1,831,374
While the Police Pension Fund is shown in the City’s budget document, spending from this
fund is controlled by a separate Police Pension Board and should not be considered part of
the Department’s budget. The Police Pension Fund is funded by a combination of City
contribution, employee payroll deductions, and investment income. Expenses in the Pension
Fund are pension payments to retired officers and their survivors, plus a small amount of
Page 2 of 13
SP3.Page 64 of 496
pension management fees. The City’s contribution to the Pension Fund ($11.2 million) is
included in the General Fund budget. Employees also contribute 9.91% of their salary to the
Pension Fund through payroll deductions.
The E911 Fund is funded through a state -collected surcharge on wireless phone devices and
is governed by the E911 Board. The fund supports the City’s E911 Center that serves both
the Fire and Police Departments. The 911 Center has a total of 19 staff members. The E911
Fund budget ($1.8 million) covers technology and equipment for the 911 Center and 5 staff
members. The remaining 14 staff members are included in the Police Department’s operating
budget in the General Fund.
Police Department Revenues
The Police Department generates revenue through reimbursements for special details and
events, fines and penalties, fees for services, grants from state and federal funds, and
pension property taxes.
Police Department Revenues
Reimbursements - Special Events and Details $800,000
Penalties and Fines $122,500
Fees for Services (Reports, Alarms, Etc.) $39,000
Federal/State Revenue $ 50,000
Miscellaneous Revenue $ 56,500
Pension Property Taxes $ 10,900,650
Pension PPRT (State Distribution) $325,000
Total $ 12,293,650
The total Police Department revenue of $12.3 million covers 30% of the Police Department’s
total expenses of $41.1 million. The remaining $28.8 million is funded through other General
Fund revenue sources, including property tax, sales tax, income tax, and home rule taxes
(amusement tax, hotel tax, etc.).
Contributions to the Police Pension Fund are directly supported by a property tax levy ($10.9
million) and by a small state distribution called the Pension Personal Property Replacement
Tax (PPRT) ($325,000). These two amounts total the full City pension contribution of
$11,225,650.
For 2019, more than 50% of the overtime paid by the Police Department to officers was
reimbursed to the City by local organizations and businesses. This has been an increasing
trend over the last several years. Northwestern University was invoiced $444,646.79 for all
Police services at their events.
At the same time, grant revenue has been declining. Currently, the Police Department’s only
active grant is the bulletproof vest reim bursement program sponsored by the Department of
Justice.
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SP3.Page 65 of 496
Evanston Police Department Personnel
The Police Department includes 221 full-time equivalent positions. This includes the 911
Center personnel that are budgeted in the E911 Fund (see explanation above). The
department includes sworn employees (uniformed officers and command staff), and civilian
employees.
Position Budgeted Positions Positions Filled
July 1, 2020
Positions Vacant
July 1, 2020
Chief of Police 1 1 0
Deputy Chief 3 3 0
Police Commander 8 6 2
Police Sergeant 20 20 0
Police Officer 133 120 13
Total Sworn Officers 165 150 15
911 Center Staff 19 18 1
311 Center Staff 8 8 0
Records and
Administrative Staff 29 26 3
Total Civilian Employees 56 52 4
Total Police Department
Employees 221 202 19
As of June 30, 2020, the department has 19 vacant positions, including 13 vacant Police
Officer positions and 2 vacant Police Commander positions. In the 2020 Budget, City Council
held vacant 4 Police Officer positions and 1 Police Commander position. This same number
of officer positions has been held vacant since 2017. The additional vacancies beyond those
budgeted have resulted from a hiring freeze which began in March 2020 as a result of the
COVID-19 crisis
Police Department employees are represented by three employee unions – Fraternal Order
of Police (FOP) Officers, FOP Sergeants, and AFSCME. The FOP Officers union represents
Police Officers and civilian employees in the 911 Center, 311 Center. The FOP Sergeants
union represents only Sergeants. AFSCME represents the Animal Control Warden, Records
Clerks and Custodian. The Chief of Police, Deputy Chiefs, Police Commanders, and all
civilian supervisors are non-union employees.
The current contracts for both FOP Officers and FOP Sergeants began January 1, 2019 and
expire on December 31, 2022. The contracts an annual cost of living adjustment (COLA)
which is typically between 1% and 3%. The currents contract did not include a COLA
increase during 2019.
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SP3.Page 66 of 496
Budgetary Trends
Since 2015, there have been three significant impacts on the Police Department’s annual
budget:
First is the inclusion of the annual required contribution to the Police Pension Fund in the
Police Department Budget. Prior to 2016, the annual property taxes collected for the Police
Pension were deposited directly into Police Pension Fund. In 2016, the Government
Accounting Standards Board required that annual property taxes for pensions are credited to
the General Fund and then transferred to the pension funds as an expenditure. As a result,
the Police Department Budget jumped approximately $10 million between 2015 and 2016. In
addition, the pension expenditure as a percentage of the Police Department Budget has
increased. In 2016, the pension expenditure was 25% of the Department’s overall budget. In
2020, the pension expenditure was 27.29%.
Second is the addition of the Body-worn Camera Program. In 2017, the Evanston Police
Department initiated the Body-worn Camera Program. The first two years of the program
were paid by grants and capital funding. In 2019, the Police Department Budget was
increased by approximately $300,000 to pay the annual cost of the service contract.
Third is the expansion of the Training Budget. The Police Department’s training budget has
increased from $77,890 in 2015 to $161,594 in 2020, more than doubling to ensure more
training opportunities to the staff and command.
Attachments:
Police Budget Update
Page 5 of 13
SP3.Page 67 of 496
EXPENDITURES 2019 BUDGET% OF BUDGET2019 ACTUAL % OF ACTUAL2020 BUDGET% OF BUDGETPersonnelSalaries 19,622,940$ 50.66% 19,176,649$ 49.22% 20,191,061$ 49.09%Pension 10,462,704$ 27.01% 10,502,308$ 26.95% 11,225,650$ 27.29%Benefits 4,546,101$ 11.74% 4,509,334$ 11.57% 4,627,433$ 11.25%Overtime 959,106$ 2.48% 1,485,193$ 3.81% 1,486,784$ 3.61%Payouts 689,070$ 1.78%853,365$ 2.19%1,115,256$ 2.71%Total Personnel 36,279,921$ 93.66% 36,526,848$ 93.75% 38,646,184$ 93.96%Services and SuppliesLiability Insurance (to Insurance Fund) 358,138$ 0.92% 358,138$ 0.92% 358,138$ 0.87%Body Worn Camera Program 311,000$ 0.80% 311,000$ 0.80% 311,000$ 0.76%Training 121,496$ 0.31% 113,068$ 0.29% 161,594$ 0.39%Memberships 116,388$ 0.30% 128,497$ 0.33% 116,388$ 0.28%Animal Shelter Grants 100,000$ 0.26% 101,198$ 0.26% 100,000$ 0.24%Janitorial Services 59,600$ 0.15% 46,693$ 0.12% 59,600$ 0.14%Other Services and Supplies 571,941$ 1.48%558,903$ 1.43%449,526$ 1.09%Total Services and Supplies 1,638,563$ 4.23% 1,617,498$ 4.15% 1,556,246$ 3.78%Fleet Maint. & Replacement 818,610$ 2.11%818,610$ 2.10%929,297$ 2.26%TOTAL EXPENDITURES 38,737,094$ 100.00%38,962,956$ 100.00%41,131,727$ 100.00%REVENUES 2019 BUDGET% OF BUDGET2019 ACTUAL % OF ACTUAL2020 BUDGET% OF BUDGETProperty Tax for Police Pension 10,137,704$ 90.96% 10,124,244$ 86.88% 10,900,650$ 88.67%Overtime Reimbursements -$ 0.00% 306,292$ 2.75% 500,000$ 4.07%Special Details Reimbursements 400,000$ 3.59% 542,297$ 4.87% 300,000$ 2.44%Personal Property Replacement Tax 325,000$ 2.92% 325,000$ 2.92% 325,000$ 2.64%Fees, Fines, and Misc. Revenue 198,000$ 1.78% 321,046$ 2.88% 218,000$ 1.77%Grant Revenue 84,000$ 0.75%34,803$ 0.31%50,000$ 0.41%TOTAL REVENUE 11,144,704$ 100.00%11,653,682$ 100.00%12,293,650$ 100.00%DISTRIBUTION OF POLICE DEPARTMENT EXPENDITURES BY CATEGORYDISTRIBUTION OF POLICE DEPARTMENT REVENUES BY CATEGORYPage 6 of 13
SP3.Page 68 of 496
2019 BUDGET% OF BUDGET2019 ACTUAL % OF ACTUAL2020 BUDGET% OF BUDGET2205 - POLICE ADMINISTRATION 12,608,989$ 32.55% 11,639,597$ 29.87% 13,656,115$ 33.20%Personnel 12,042,190$ 11,151,697$ 13,107,435$ Services and Supplies 549,863$ 470,964$ 531,744$ Fleet Maintenance and Replacement 16,936$ 16,936$ 16,936$ 2210 - PATROL OPERATIONS 11,923,040$ 30.78% 12,727,716$ 32.67% 13,320,123$ 32.38%Personnel 11,020,833$ 11,837,825$ 12,321,136$ Services and Supplies 454,092$ 441,776$ 440,185$ Fleet Maintenance and Replacement 448,115$ 448,115$ 558,802$ 2215 - CRIMINAL INVESTIGATION 2,173,528$ 5.61% 2,273,954$ 5.84% 2,221,668$ 5.40%Personnel 2,095,050$ 2,197,063$ 2,143,190$ Services and Supplies 5,700$ 4,113$ 5,700$ Fleet Maintenance and Replacement 72,778$ 72,778$ 72,778$ 2230 - JUVENILE BUREAU 1,160,721$ 3.00% 952,990$ 2.45% 955,255$ 2.32%Personnel 1,128,061$ 918,781$ 922,595$ Services and Supplies -$ 1,550$ -$ Fleet Maintenance and Replacement 32,660$ 32,660$ 32,660$ 2235 - SCHOOL LIAISON 365,952$ 0.94% 484,078$ 1.24% 505,364$ 1.23%Personnel 343,597$ 461,722$ 483,009$ Fleet Maintenance and Replacement 22,355$ 22,355$ 22,355$ 2240 - POLICE RECORDS 604,428$ 1.56% 486,270$ 1.25% 485,700$ 1.18%Personnel 582,365$ 464,700$ 477,822$ Services and Supplies 22,063$ 21,570$ 7,878$ 2245 - COMMUNICATIONS 1,528,334$ 3.95% 1,626,516$ 4.17% 1,613,884$ 3.92%Personnel 1,472,262$ 1,550,708$ 1,591,484$ Services and Supplies 56,072$ 75,808$ 22,400$ 2250 - SERVICE DESK 1,287,556$ 3.32% 1,271,611$ 3.26% 1,258,723$ 3.06%Personnel 1,238,040$ 1,233,337$ 1,245,161$ Services and Supplies 49,516$ 38,274$ 13,562$ 2251 - 311 CENTER 585,581$ 1.51% 601,492$ 1.54% 623,579$ 1.52%Personnel 523,089$ 558,090$ 573,579$ Services and Supplies 62,492$ 43,402$ 50,000$ 2255 - OFFICE-PROFESSIONAL STANDARDS 390,962$ 1.01% 410,079$ 1.05% 395,888$ 0.96%Personnel 380,900$ 399,521$ 387,833$ Services and Supplies 2,007$ 2,503$ -$ Fleet Maintenance and Replacement 8,055$ 8,055$ 8,055$ DISTRIBUTION OF POLICE DEPARTMENT EXPENDITURES BY OPERATING UNITPage 7 of 13
SP3.Page 69 of 496
2019 BUDGET% OF BUDGET2019 ACTUAL % OF ACTUAL2020 BUDGET% OF BUDGET2260 - OFFICE OF ADMINISTRATION 607,456$ 1.57% 690,947$ 1.77% 653,095$ 1.59%Personnel 423,686$ 419,210$ 433,368$ Services and Supplies 183,770$ 271,736$ 219,727$ 2265 - NEIGHBORHOOD ENFORCEMENT TEAM 2,106,322$ 5.44% 2,152,747$ 5.53% 2,008,736$ 4.88%Personnel 2,022,799$ 2,043,206$ 1,905,213$ Services and Supplies -$ 26,018$ 20,000$ Fleet Maintenance and Replacement 83,523$ 83,523$ 83,523$ 2270 - TRAFFIC BUREAU 949,624$ 2.45% 1,160,316$ 2.98% 979,417$ 2.38%Personnel 868,660$ 1,086,490$ 898,453$ Services and Supplies 24,900$ 17,762$ 24,900$ Fleet Maintenance and Replacement 56,064$ 56,064$ 56,064$ 2275 - COMMUNITY STRATEGIC BUREAU 157,056$ 0.41% 155,091$ 0.40% 157,936$ 0.38%Personnel 128,762$ 126,797$ 132,045$ Services and Supplies 2,403$ 2,403$ -$ Fleet Maintenance and Replacement 25,891$ 25,891$ 25,891$ 2280 - ANIMAL CONTROL 209,820$ 0.54% 217,368$ 0.56% 202,342$ 0.49%Personnel 89,823$ 94,921$ 87,880$ Services and Supplies 112,635$ 115,085$ 107,100$ Fleet Maintenance and Replacement 7,362$ 7,362$ 7,362$ 2285 - PROBLEM SOLVING TEAM 1,661,010$ 4.29% 1,725,310$ 4.43% 1,666,138$ 4.05%Personnel 1,608,689$ 1,669,937$ 1,613,817$ Services and Supplies 7,450$ 10,502$ 7,450$ Fleet Maintenance and Replacement 44,871$ 44,871$ 44,871$ 2291 - PROPERTY BUREAU 241,613$ 0.62% 228,180$ 0.59% 248,936$ 0.61%Personnel 215,613$ 216,589$ 222,936$ Services and Supplies 26,000$ 11,590$ 26,000$ 2295 - BUILDING MANAGEMENT 175,102$ 0.45% 158,695$ 0.41% 178,828$ 0.43%Personnel 95,502$ 96,255$ 99,228$ Services and Supplies 79,600$ 62,439$ 79,600$ GRAND TOTAL 38,737,094$ 100.00% 38,962,955$ 100.00% 41,131,727$ 100.00%DISTRIBUTION OF POLICE DEPARTMENT EXPENDITURES BY OPERATING UNIT (CONT.)Page 8 of 13
SP3.Page 70 of 496
Position Title
2020 Budgeted
Position
June 30, 2020
FTE
June 30, 2020
Vacancies
Chief of Police 1.00 1.00 0.00
Deputy Chief 3.00 3.00 0.00
Police Commander 8.00 6.00 2.00
Police Sergeant 20.00 20.00 0.00
Police Officer 133.00 120.00 13.00
Total Sworn Officers 165.00 150.00 15.00
311 Supervisor 1.00 1.00 0.00
Administrative Assistant 1.00 1.00 0.00
Administrative Lead 1.00 0.00 1.00
Adminstrative Coordinator 1.00 1.00 0.00
Animal Control Warden 1.00 1.00 0.00
Asst. Communications Coordinator 2.00 1.00 1.00
Communications Coordinator 1.00 1.00 0.00
Crime Analyst 1.00 1.00 0.00
Custodian I 1.00 1.00 0.00
Management Analyst 1.00 1.00 0.00
Manager of Budget and Finance 1.00 1.00 0.00
Property Officer 1.00 1.00 0.00
Records Input Operator 3.00 3.00 0.00
Review Officer 1.00 1.00 0.00
Records Coordinator 1.00 1.00 0.00
Service Desk Officer I 8.00 8.00 0.00
Service Desk Officer II 12.00 10.00 2.00
Service Desk Supervisor 1.00 1.00 0.00
Telecommunicator 16.00 16.00 0.00
Towing Coordinator 1.00 1.00 0.00
Total Civilian Employees 56.00 52.00 4.00
Total Headcount 221.00 202.00 19.00
Evanston Police Department
Position Report
July 1, 2020
Page 9 of 13
SP3.Page 71 of 496
CURRENT DEPLOYMENT OF POLICE DEPARTMENT PERSONNEL
COUNT
2205 - POLICE ADMINISTRATION 1
CHIEF OF POLICE 1
2210 - PATROL OPERATIONS 84
DEPUTY CHIEF 1
COMMANDER 4
SERGEANT 12
POLICE OFFICER 67
2215 - CRIMINAL INVESTIGATION 28
DEPUTY CHIEF 1
COMMANDER 1
SERGEANT 2
POLICE OFFICER 24
2240 - POLICE RECORDS 5
RECORDS COORDINATOR 1
REVIEW OFFICER 1
RECORDS INPUT OPERATOR 3
2245 - COMMUNICATIONS 18
COMMUNICATIONS COORDINATOR 1
ASST. COMMUNICATIONS COORDINATOR 1
TELECOMMUNICATOR 16
2250 - SERVICE DESK 12
SERVICE DESK/311 MANAGER 1
311 SUPERVISOR 1
SERVICE DESK OFFICER II 10
2251 - 311 CENTER 8
SERVICE DESK OFFICER I 8
2255 - OFFICE-PROFESSIONAL STANDARDS 3
SERGEANT 2
ADMINISTRATIVE ASSISTANT 1
2260 - OFFICE OF ADMINISTRATION 4
DEPUTY CHIEF 1
SERGEANT 1
MANAGER OF FINANCE & BUDGET 1
ADMINISTRATIVE COORDINATOR 1
2265 - NEIGHBORHOOD ENFORCEMENT TEAM 16
SERGEANT 1
POLICE OFFICER 14
CRIME ANALYST 1
2270 - TRAFFIC BUREAU 9
SERGEANT 1
POLICE OFFICER 7
TOWING COORDINATOR 1
2285 - PROBLEM SOLVING TEAM 11
COMMANDER 1
SERGEANT 1
POLICE OFFICER 8
ANIMAL CONTROL WARDEN 1
2291 - PROPERTY BUREAU 2
MANAGEMENT ANALYST 1
PROPERTY OFFICER 1
2295 - BUILDING MANAGEMENT 1
CUSTODIAN I 1
Grand Total 202
Page 10 of 13
SP3.Page 72 of 496
2020 POLICE DEPARTMENT 2020 GENERAL FUND % OF BUDGET$41,131,727 $117,300,492 35.07%2020 POLICE DEPARTMENT $41,131,7272020 BUDGET COMPARISONPOLICE DEPARTMENT TO GENERAL FUND Page 11 of 13
SP3.Page 73 of 496
2020 POLICE DEPARTMENT 2020 CITY BUDGET % OF BUDGET$41,131,726.73 $320,709,230.00 12.83%2020 POLICE DEPARTMENT,$41,131,726.732020 BUDGET COMPARISONPOLICE DEPARTMENT TO CITY BUDGETPage 12 of 13
SP3.Page 74 of 496
YearPolice Operating Budget Percentage IncreasePolicePension ExpenditurePercentage IncreaseTotal Police BudgetPercentage Increase2016 28,258,338$ 9,437,940$ 37,696,278$ 2017 27,986,642$ -0.96% 10,237,200$ 8.47% 38,223,842$ 1.40%2018 27,928,395$ -0.21% 10,462,704$ 2.20% 38,391,099$ 0.44%2019 28,274,390$ 1.24% 10,462,704$ 0.00% 38,737,094$ 0.90%2020 29,906,077$ 5.77% 11,225,650$ 7.29% 41,131,727$ 6.18%Police Operating Budget PolicePension ExpenditureTotal Police Budget1,647,739$ 1,787,710$ 3,435,449$ 5.83% 18.94% 9.11%1.46% 4.74% 2.28%Increase from 2016 to 2020:Precentage Increase from 2016 to 2020:Annualized Percentage Increase from 2016 to 2020:Evanston Police Department2016 through 2020Budget ComparisonPage 13 of 13
SP3.Page 75 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
From: Demitrous Cook, Police Chief
CC: Kimberly Richardson, Interim Assistant City Manager; Shenicka
Hohenkirk, ICMA Management Fellow
Subject: Evanston Police Department Update
Date: July 27, 2020
Recommended Action:
Staff regarding information updated the the discussion Council City recommends of
Alternative to Arrest subcommittee, the Police Complaint Process and the Mayor’s 90 Day
pledge. This memo offers the background history of each program and assessment, and a
status update of where the police department is regarding each topic.
Council Action:
For Discussion
Summary:
Alternatives to Arrest
The Alternatives to Arrest Subcommittee was established on September 15, 2017, to review
the list of misdemeanor arrests, and give recommendations on best practices for juvenile
penalties other than arrest. The accomplishments of the Committee is the creation of the
following resolution and ordinance. There have also been that were created and presented to
the Human Services Committee in August 2018.
The committee worked with Police Department staff to update the formal and informal
adjustment forms for minors and made recommendations to change the city code regarding
curfew.
Committee Accomplishments:
Ordinance 15-O-18: Codified the Illinois Public Act 100- 0285 within the city code to ensure
the with compliance and records of law juvenile confidentiality juvenile enforcement
expungement.
SP4.Page 76 of 496
Ordinance 159-O-18: A to officers hearing of authority the of scope the mended the
incorporate restorative justice practices for minors. The ordinance allows the hearing judge to
provide all minors found liable of a violation under the City Code with the option to perform
community service hours in lieu of a fine, make confidential all juvenile municipal records,
establish private and separate hearings for minors. In addition, restorative practices that may
be included in the order is convening the minor and members of the community, including
victims, where appropriate, to identify and repair harm to the extent possible, address trauma,
and reduce the likelihood of further harm, which may include substance abuse education,
counseling, career training, and victim-offender mediation.
Resolution 68-R-18: Directed Evanston Police Department to refer minors under the age of
18 years old for all appropriate and applicable cases to the Division of Administrative
Hearings as a diversion from the Circuit Court of Cook County (Skokie Courthouse).
The committee continues to monitor and evaluate the impact of the changes to the City code
and administrative hearings. As needed, the Committee will continue to recommend updates
to the city code where appropriate.
Police Complaints Process
In February of 2017, at the direction of the city council staff began working to form a
committee designed to look into the police department’s citizen complaint process. In 2018,
the Citizens Police Complaint Assessment Committee (CPCAC) completed a 14 -month
review of the process, which included, but was not limited to, the current police complaint
process, research of national best practices as well as complaint process models and the
responsibilities of the Citizens Police Advisory Committee. After completion of the work,
CPCAC recommended the updated language of the police Complaint register form was
created, expansion of the complaint intake process, and the creation of a new citizen
complaint review board. The majority of the recommendation was accepted by the City
Council, and in 2019, the City Council established the newly formed Citizen Police Review
Commission (CPRC). Members of the 9-member commission were appointed in June 2020.
27 Point Police Issue Work Plan
In February 2017, to address issues surrounding various police topics and policies, former
Police Chief Richard Eddington and former City Manager Wally Bo bkiewicz presented to the
Human Services committee a “Police Issue Work Plan” to address issues and look at certain
policies that were in need of modifications. With input and suggestions from the Human
Services Committee, that plan eventually grew to 27 topics. The Human Services Committee
received monthly updates and progress reports on the status of all topics for a period of 18
months. Over the course of the 18 months, the police completed the following to address
community concerns related to policing in Evanston.
• Implemented body-worn cameras and established policy requiring all sworn officers to
utilize during citizen encounters.
• Updated the Use of Force Policy to incorporate national best practices as
recommended by the IACP.
Page 2 of 3
SP4.Page 77 of 496
• Established a Use of Force Review Committee to review all use of force investigations
conducted by supervisors, making sure the investigation was thorough. In addition,
this body examines the use of force policy with every use of force incident to
determine the need for policy change.
• Entered into a contract with Logan Consulting to conduct department -wide training for
police department staff. This was a multiyear contract that included additional diversity
and inclusion training, analysis of Field Training Officer program, training to better
address mental health issues encountered by officers, and the facilitation of four
Police/Community town hall meetings.
Hillard Heintze Organizational Assessment
In the spring of 2018, the Police Chief and City Ma nager contracted with Hillard Heintze LLC,
a security risk management firm specializing in law enforcement organization assessments,
to examine the staffing and operational efficiency of the police department. Their primary
focus was to examine supervisory ratios, administration, and command and the efficiency at
which the Evanston Police Department engaged with the community. Their work included
examining police department documents and data, interviews with police department
command staff and interviews with external city partners to the police department. In October
2018 Hillard Heintze LLC delivered a comprehensive report with recommendations on
improving operational efficiencies and community engagement. As a result of the Hillard
Heintze assessment, the police department streamlined its organizational structure while
maintaining maximum efficiency in supervision and customer service.
Mayors 90 Day Pledge
In June 2020, Mayor Hagerty pledged to evaluate police use of force policies in Evanston.
Evanston Police Department command staff has begun an internal review of the current Use
of Force Policy and will be making any necessary changes based on current na tional best
practices for safety of the police and the community. The department will seek the expertise
of use of force scholar(s) to make sure the policy is examined through a non -police lens.
Additionally, community conversations will be held, specifically with those that have been
impacted by the use of force by police, to get their input and experiences. Within 90 days of
the pledge a report of the findings will be shared with the entire Evanston community for
feedback and suggestions.
Page 3 of 3
SP4.Page 78 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
From: Demitrous Cook, Police Chief
CC: Erika Storlie, Interim City Manager; Shenicka Hohenkirk, ICMA
Management Fellow
Subject: Evanston Police Department School Resource Officer Update
Date: July 27, 2020
Recommended Action:
Staff recommends City Council review the use and funding of Evanston Police Department
School Resource Officer's (SRO) in School Districts 65 & 202.
Council Action:
For Discussion
Summary:
The Evanston Police Department has a long history of involvement with Evanston School
Districts 65 and 202. In 1966, Evanston Police Officer Jerry Brandt was the first Officer
Friendly assigned to Evanston Junior High Schools. The Evanston Police Department has
continued the partnership with both districts with modifications to the role of officers assigned
to schools. All School Resource Officers (SRO's) are appropriately vetted, trained and
guided by clear policy in order to cultivate relationships of mutual respect and understanding,
and foster a safe, supportive, and positive learning environment for students.
District 65 Update
After an incident last year involving a younger student at District 65 that was heavily shared
on social media, School District 65 has worked to revise their own procedures for responding
to Student Crisis. Part of this internal discussion was a review and revision of the role of
SRO's at District 65. The request for the new roles of School Resource Officers within the
district was School Interim Past Board School 65 and the of request the at District
was that document The final Wenstromm. Phil & Ehrhardt Dr. Superintendents Heidi
compiled from this effort is titled “District 65 Procedures for Responding to Student Crisis and
Changing the Role of the SRO”. This document is attached for review.
District 65 staff drafted the procedures that they felt would enhance both school safety and
the School District’s relationship with the City of Evanston, while addressing the unique
circumstances of some of the most vulnerable students. Newly appointed District 65 School
SP5.Page 79 of 496
Superintendent, Dr. Devon Horton has stated that District 65 will operate under that
document.
Over the past year, the Evanston Police Department, Evanston Law Department and District
65 have collaborated on an Intergovernmental Agreement which would govern how SRO's
are utilized in District 65. The Intergovernmental Agreement is currently awaiting approval
from the District 65 School Board. Once approved by the School Board, it will be brought to
the City Council for approval.
District 202 Update
Superintendent Dr. Eric Witherspoon has stated that Evanston School District 202 will
continue to operate under the existing Intergovernmental Agreement between the City and
the District. The agreement was executed on July 1, 2013 and has no expiration date.
The topic of SRO's was an agenda item at the July 2020 School Board Meeting. Some
highlights of the discussion were:
• No decision was made regarding whether SRO will remain at ETHS and this will be a
continuing discussion moving forward.
• Some concerns around having SRO's in the building have been centered on some of
the black male students who do not feel safe with an armed officer around.
• Some feel that having SRO's in the school building can be intimidating and have a
negative impact on students regarding some of the police injustice due to current
events.
• Superintendents do not have control over which SRO's are assigned to ETHS,
however, they can accept or decline within the application process.
• There are a high percentage of students (93%) who do feel safe within the walls of
ETHS by having SRO's in the building.
• SRO's are typically not in the hallways with students, but they are available to assist
with any issues that may take place with the students and their families.
Some Questions that will be discussed in future meetings:
1. Will ETHS continue the use of SRO's or modify the structure of use?
2. Are SRO's in the building all day? If so, can there be some sort of stipulation around
what their schedules should be where all students feel comfortable?
3. Can ETHS use their own source of funding to provide a more comfortable public safety
resource if SRO's are removed?
Cost for SRO Officers
The City of Evanston currently provides two certified police officers as School Resource
Officers (SRO) to each Evanston school district at no cost to the districts. The operating
expenditure unit # 2235- School Liaison lists the 2020 budgeted amount at $505,364 or
1.23% of the department’s budget. The percent of actual for 2019 was $484,078.00 or 1.24%
of the department’s budget.
Many partnerships between Cities and Schools for School Resource Officers include a cost -
sharing component. For example, in Skokie, the Village of Skokie funds 30% of the cost of
providing the SRO's and the School Districts fund the remaining 70% of the cost.
Page 2 of 31
SP5.Page 80 of 496
Attachments:
District 65 Procedures for Responding to Student Crisis and Changing the Role of the SRO
District 202 - Evanston Signed MOU
District 202 - COE Intergovernmental Agreement
District 65 - Evanston Draft MOU
Page 3 of 31
SP5.Page 81 of 496
EVANSTON I SKOKIE
SCHOOL DISTRICT 65
Every Child,Every Day,
Whatever it Takes
Dr.Phillip Ehrhardt
Interim Superintendent
Dr.Heidi Wennstrom
Interim Superintendent
1500 McDaniel Avenue
Evanston,Illinois 60201
P 847.859.8010
F 847.866.7265
Evanston/Skokie SD 65
www.district65.net
December 2,2019
Ms.Erika Storlie
Interim City Manager
2100 Ridge Avenue
Evanston,IL 60201
Re:School Resource Officers
Dear Ms.Storlie:
Thank you for the recent collaboration between the City and the
administration of Evanston/Skokie School District 65 regarding the District 65
Procedures for Responding to Student Crisis and Changing the Role of the SRO
(“Procedures”).I have enclosed the Procedures with this letter.The Procedures
will enhance both school safety and the School District’s relationship with the
City,while addressing the unique circumstances of some our most Vulnerable
students.
The purpose of this letter is to con?rm the School District’s and the
City’s commitment to adhere to the Procedures for the remainder of the School
year and to work together this Spring with a goal of formalizing an agreement
between the School District and the City that addresses the concepts contained
in the Procedures.By signing below,I am con?rming this understanding on
behalf of the School District and ask that you countersign in the space below to
con?rm the City’s commitment.
Sincerely,
Dr.I‘-IeidiWennstrom
I5:uévk \Al4./~v»J~l~«'K-z
Interim Superintendent
Dr.Phil Ehrhardt
Interim Superintendent
Evanston/Skokie School District 65
Accepted and acknowledged:
Ms.Erika Storlie
Interim City Manager
City of Evanston
Enclosure
Page 4 of 31
SP5.Page 82 of 496
District 65 Procedures for Responding to Student Crisis and
Changing the Role of the SRO
In the Spring of 2019,a plan was communicated to convene a task force to address community wide
concern regarding the school resource of?cer partnership.Given the need for immediacy on this
matter,our focus has moved to developing standard operating procedures and working with key
partners to address stated concerns.The administration and board share a continued commitment to
prioritize supporting students through restorative practices.The administration seeks to ful?ll the
board’s request for a revised partnership with Evanston Police department for the utilization of
School Resource Of?cers (SROS).For this reason,the administration has pursued a number of
strategies to provide increased support to our students by increasing the internal capacity of our
schools to address students in crisis.The two priorities are 1.Increase the school and district
capacity to respond to student crisis (non life-threatening)2.Prioritize an Inter-govemmental
agreement with police department's emergency planning and SRO’s to focus on intensive support for
emergency planning,review and regular safety perimeter patrols.
We will communicate to stakeholders that the procedures are for the interim period to determine how
the new model is working.In the spring,focus groups will be conducted to identify the strengths and
areas of improvement so the appropriate modi?cations can be made.Below you will ?nd more
details including the planned strategies to support these priorities.
Increasing Capacity to Respond to Student Crisis
1.Increase the school and district capacity to respond to student crisis (non life-threatening)
based on our District Policy 7:190-E1 .Our schools need to be dynamic,motivating,and
restorative places for learning.Safe and calm schools have been proven to lead to improved
student learning outcomes.The recent approval by the Board of a new Behavior Continuum,
which prioritized restorative practices and a student centered approach means a signi?cant
increase of the internal capacity of staff to support students who experience a crisis in
schools.When a student is escalated,the goal of de—escalationto support the student in restoring
the relationship and promoting safety between all parties.In the de—escalationprocess,like in
Restorative Practices (RP),repair and avoiding creating a power struggle is a priority for both
frameworks.In the event that students do need more targeted support due to a variety of
reasons,we have planned for the following capacity building strategies:
0 Establish improved protocols to assist schools to identify levels of support
i.Level I School-based staff work with students and parents to generate
meaningful support and solutions utilizing the Behavior Continuum.
Page 5 of 31
SP5.Page 83 of 496
ii.Level 2 District/School based Crisis Interventionist work with students and
parents to generate meaningful support and solutions utilizing the Behavior
Continuum.
iii.Level 3 Ambulance/SRO check-in with administrator (not with student)
0 Engage staff across all levels of the system in de-escalation professional
development using the CPI (crisis prevention institute)/NCI (non-violent crisis
intervention)Philosophy:Care,welfare,safety,and security for all.The Institute’s
focus is that,“With training,consulting,and support,we help you enhance care and
safety for everyone.”Nonviolent Crisis Intervention®training equips educators with
skills,confidence,and an effective framework to safely manage and prevent dif?cult
behavior.The focus will be as follows:
i.Plan for School Leaders:By the end of September,all principals and assistant
principals will have participated in a four hour de-escalation professional
development experience -September 25,2019.Principals will also join with
their Students In Crisis Planning Team for additional PD.
ii.Plan for paraprofessionals:De-escalation training will be offered to all
paraprofessionals during the first half day professional development,October
2nd.
iii.Plan for general educators:
0 Develop calm and restorative classrooms through District-wide
professional development plan for Restorative Practices
0 Offer a monthly optional De-Escalation course that teachers can opt-into
after school Cost:$34 license for the pre-virtual work
iv.Students-In-Crisis Planning Team in each building:
0 All crisis teams will be required to review participate in De-escalation
PD during the month of October and November
0 At least 50%of staff on the Students in Crisis Response team should
have prior de-escalation training and be CPI certi?ed.Currently at
least 40 staff members across all schools have current certification for
De-escalation.
0 Increase the number of Districtwide De-escalation and CPI certi?cation coaches to
eight coaches.The district currently has three coaches,two at Haven and one at Park.
The goal is to select two staff members from each geographic region of the District
including North,South,West and East sides of the city.
i.Costs:$3,300,plus coverage for attendees -4 day training Sept.23-26,Oct.7-10
Oakbrook
Social workers and psychologists have the necessary training as part of their
professional role that can also be drawn upon.
Annual recerti?cation for CPI trained staff will continue.The types of certi?cation
include:
0 Full Certi?cation with physical restraints
Page 6 of 31
SP5.Page 84 of 496
Full De-escalation Certi?cate without restraint training
De-escalation overview inservices (no certi?cate offered)
De-escalation follow up discussions (Certi?cated staff-Full or De-
escalation focus)
0 Director of Special Services and Assistant Superintendent of Schools monitor and
review school student-crisis-plan
Transforming the Roles of the SRO
2.Modify the IGA with the Evanston Police Department to increase collaboration around emergency
planning and to focus on intensive support emergency planning,review and regular safety perimeter
patrols.
0 Request review and recommendations to the current SRO job description to prioritize
emergency and school crisis preparedness to include the following:
i.SROS work in coordination EPD Problem Solving Team to provide feedback
and coaching on the implementation of the school crisis emergency plan,
drills and expertise of school staff to effectively respond to a crisis
ii.Coordinate with District 65 safety team to plan for review of school crisis
plan and develop and present a series of drills with each crisis team
iii.Collaborate in leading faculty and schools based staff table/tops and
coordination.
iv.Regular meetings and facilitation planning with the District Wide safety team
v.Engage the school crisis team in reviewing the recommendations of the After-
Action Review
0 Daily and weekly patrol of schools including external perimeter review and check in
with school administration
i.Monthly security checks regarding school safety
ii.Identify vulnerabilities and work to remedy the situation.
0 Sergeant or SRO refers school based criminal matters to EPD Detectives
i.Schedule monthly city and District SRO check-in to review logs and reports
ii.Principal records informal and formal contacts with SRO
iii.Review meetings to include police,city and other representation
0 Collaborate with EPD Problem Solving Dept.to provide feedback and consultative
support to principals in regards to emergency planning and as ALICE trainers
o SRO may use other alternatives to arrest to respond to formal complaints ?led by
families against other students.This includes using a restorative practice approach as
pursued in District 65.
i.Use both police and local (school and other non-pro?t)resources to ensure
restorative process for complaints
Page 7 of 31
SP5.Page 85 of 496
0 Build relationships with children and adults
in schools
0 Supervise emergency drills
0 Support school staff when there are
signi?cant crises.
0 Engage in investigations regarding sexual
abuse,violent and/or criminal activity in
schools.
0 Provide youth focused approach,including
restorative practices,when responding to
families who have ?led police reports.
0 Ad-hoc and annual check-in between
District 65 leadership and Evanston Police
Department leadership.
0
Current Role of SRO and Oversight New SRO Revised Role Responsibilities
0 Collaborate with District and School
based crisis team to review and
emergency planning and preparedness
with crisis teams focused on the
following:
Routine review of the D65
Emergency Plan Workbook to
engage in table-tops,drills,and
simulations
District 65 Safety Team
Observe and provide feedback to
schools regarding state mandated
school wide emergency drills
0 Serve as an internal communication
liaison for issues that impact Evanston
Police department and District 65
Incident Commander.
Formal patrol of District 65 schools and
perimeters with official check-in with
school administration regarding school
safety matters
Coordinate and engage in investigations
regarding violent and/or criminal
activity on school property.
Provide youth focused approach to
policing which may include,restorative
practices,when responding to criminal
reports made by the school staff or
families.
SRO’s will utilize their time at District
65 schools,working towards and
completing their of?cial duties outlined
above.
Page 8 of 31
SP5.Page 86 of 496
INTERGOVERNMENTALAGREEMENT
THIS INTERGOVERNMENTALAGREEMENT is entered into as of the latest date
following the signatures _hereon_,b_yby and betweenthe BOARD OF EDUCATION OF
EVANSTON TOWNSHIP HIGH SCHOOLDISTRICTNO.'”‘2‘02,Cook ‘Co'unty,"Illi‘nois
(hereinafter “ETI-IS”),and the CITY OF EVANSTON,an Illinois municipal corporation and
home rule unit as described in the Illinois Constitution (hereina?er “City”),collectively referred
to as the “Parties”.
WITNESSETH
WHEREAS,pursuant to Section 10 of Article VII of the Illinois Constitution of 1970,
and the Illinois Intergovernmental Cooperation Act,5 ILCS 220/1 et seq.public agencies may
contract or otherwise associate among themselves,or transferany power or function,in any
manner not prohibited by law or ordinance;and
WHEREAS,the Parties are “publicagencies”within the meaning of the Illinois
IntergovernmentalCooperation Act;and
WHEREAS,pursuantto 72l)ILCS 5/21-5.5,ET}-IS,in consultation with the City,
may designate and supervise a “Safe school zone”in the vicinity of ETHS;and
WHEREAS,the City and ETI-IS desire to enter into this Agreement to supervise a
Safe school zone in the vicinity of ETHS;and
WHEREAS,the City agrees to deploy personnel from the Evanston Police
Department to assist ETHS after each school day in promoting the orderly functioning and
supervision of a Safe School Zone;and
WHEREAS,the Parties wish to associate,cooperate,and enter into an
intergovernmentalagreement to define each Party’s rights and responsibilitiesregarding the Safe
school zone;and
WHEREAS,this Agreement shall be executed in addition and shall have no effect
upon any other mutual aid agreements or other agreements between the parties;and
NOW,THEREFORE,in consideration of the foregoing recitals,and the mutual
covenants and undertakings hereinafter set forth,the receipt and sufficiency of which are hereby
acknowledged,it is agreed between the Parties hereto,as follows:
A.The foregoing recitals are incorporated herein as if fully set forth hereby.
B.The City Manager,or his/her designee,shall administer this Agreement on behalf of the
City and the Superintendent,or his/her designee,shall administer this Agreement on
behalf of ETHS.
C.The Parties acknowledge that each party shall bear their own cost and expenses incurred
to comply with terms of this IGA and supervisingthe Safe school zone.
9/18207.1
Page 9 of 31
SP5.Page 87 of 496
The term for this IGA shall commence on July 1,2013 and continue as mutually agreed
upon by the Parties.
The “Safe school zone”contemplated by this Agreement shall encompass such area as
de?ned in 720 ILCS 5/21-5.5,and whichzone in the vicinity ofETl-IS shall be identi?ed
and designated by the Superintendent for ETHS.Upon designation of such area by
ETHS,the City will confirm with ETHS the boundaries of the Safe school zone so that
the boundaries of the Safe school zone are mutually agreed upon.ETHS shall be
responsible for publishing,and otherwise making known to students,employees,and
other necessary persons,the boundaries of the Safe school zone in accordance with 720
ILCS 5/21-5.5.Attached as Exhibit 1 is a copy of the Safe school zone boundaries and
incorporated herein by reference.
ETHS shall cooperate with the City when the City issues misdemeanor citations to
persons who are arrested for the offense of criminal trespass to a Safe school zone.Prior
to any citation issuing,it shall be the duty at all times of ETHS,unless prohibited by law,
to give all required information to the City,including but not limited to,the written notice
required by 720 ILCS 5/2l—5.5(b)(l)and (2).Further,ETHS agrees to cooperate with the
City in prosecuting persons alleged to criminally trespass in the Safe school zone,such
cooperation which will include court appearances and providing information to the City
as needed.
The City shall deploy a police officer to ETHS during the course of regular duty
assignment during the ETHS school year (180 days)so as to assist ETHS in supervising
the Safe school zone.The Parties agree that the School Resource Officers deployed by
the City to ETHS during the ETHS school year shall be considered to be part of the
City’s regular deployment to/in the vicinity of ETHS for purposes of Safe school zone
supervision.
The City and ETHS will consult as needed to review the progress of the work called for
by this Agreement.
The Parties agree to cooperate fully,to execute any and all supplementary documents,
and to take all additional actions which are consistent with and which may be necessary
or appropriate to give full force and effect to the basic terms and intent of this
Agreement.
1n the event of any substantive breach of the terms and conditions of this Agreement,the
aggrieved party shall notify the party alleged to be in breach of the nature of the breach.
The party alleged to be in breach shall have ten (10)days to cure the breach;if the nature
of the breach is such that a cure cannot reasonably be effected within ten (10)days,the
party alleged to be in breach shall not be held in default so long as it commences a cure in
the ten (10)day period and diligently pursues completion thereof.Upon default of this
Agreement,the non-defaulting party shall have all legal and equitable remedies arising
from the breach.
Indemnification:
9482011
Page 10 of 31
SP5.Page 88 of 496
(a)To the extent authorized by the laws of the State of Illinois,the City shall indemnify
and hold ETHS harmless against any and all claims,demands,damages,liabilities
and costs incurred by ETHS which resulted from any negligent act or omission of the
City,its agents,or employees,pertaining to its activities and obligations under this
‘Agreement.''‘‘
(b)To the extent authorized by the laws of the State of Illinois,ETHS shall indemnify
and hold the City harmless against any and all claims,demands,damages,liabilities
and costs incurred by City which resulted from any negligent act or omission of
ETHS,its agents,or employees,pertaining to its activities and obligations under this
Agreement.
All notices required to be given hereunder shall be in writing and shall be properly served
on the date delivered by courier or on the date deposited,postage prepaid,with the U.S.
Postal Service for delivery via certi?ed mail,return receipt requested,addressed:
If to City:
Wally Bobkiewicz Richard Eddington W.Grant Farrar
City Manager Chief of Police Corporation Counsel
City of Evanston City of Evanston City of Evanston
2100 Ridge Avenue 1454 Elmwood 2100 Ridge Avenue
Evanston,IL 60201 Evanston,IL 60201 Evanston,IL 60201
If to ETHS:
Dr.Eric Witherspoon William Stafford Brian Crowley
Superintendent Chief Financial Officer Franczek Radelet
1600 Dodge Avenue 1600 Dodge Avenue 300 South Waeker,Ste.3400
Evanston,IL 60201 Evanston,IL 60201 Chicago,IL 60606
This Agreement shall be binding to the Parties and their respective successors,including
successors in office.
This Agreement is governed by and shall be construed in accordance with the laws of the
State of Illinois.
No amendment,waiver,or modification of any term or condition of this Agreement shall
be binding or effective for any purpose unless expressed in writing and adopted by each
of the Parties as required by law.
This Agreement expresses the complete and ?nal understanding of the Parties with
respect to the subject matter as of the date of its execution.The Parties acknowledge that
no representations have been made which have not been set forth herein.
948207.1
Page 11 of 31
SP5.Page 89 of 496
In the event that any provision of this Agreement shall be held invalid or unenforceable
by any court of competent jurisdiction,such holding shall not invalidate or render
unenforceable any other provision hereof.
This Agreement may not be assigned by either Party without the prior written consent of
the other Party,which consent will be granted or denied at the Party’s sole discretion.
This Agreement is for the bene?t of the Parties and no other person is intended to or shall
have any rights,interest or claims under this Agreement or be entitled to any bene?ts
under or on account of this Agreement as a third party bene?ciary or otherwise.
The undersigned represent that they have the authority of their respective governing
authoritiestoexecute this Agreement.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
9482011
Page 12 of 31
SP5.Page 90 of 496
IN WITNESS WHEREOF,the Parties hereto have caused this Agreement to be
executed by the Superintendent of the Evanston Township High School District No.202 and the
City Manager of the City of Evanston on the day and year written below.
BOARD OF EDUCATION OF
EVANSTON TOWNSHIP HIGH SCHOOL
DISTRICT NO.202:
By:
Superintendent I
Date:é“JL/‘O10/3
CITY OF EVANSTON:
By:
City Manager
Date:
9482011
Page 13 of 31
SP5.Page 91 of 496
EXHIBIT 1
Boundaries of the ETHS School Safe Zone
Dodge Avenue:
Lake Street to Church Street to include sidewalks on both sides of the street.
Church Street:
Dodge Avenue to Lemar Avenue to include sidewalks on both sides of the street.
Pitner Avenue:
Lake Street to Church Street to include sidewalks on both sides of the street.
Lake Street:
Dodge Avenue to Pitner Avenue to include sidewalks on both sides of the street.
9482011
Page 14 of 31
SP5.Page 92 of 496
INTERGOVERNMENTAL AGREEMENT
THIS INTERGOVERNMENTAL AGREEMENT is entered into as of the latest date
following the signatures hereon,by and between the EVANSTON TOWNSHIP HIGH SCHOOL
DISTRICT NO.202,Cook County,Illinois (hereinafter “ETI-IS”),and the CITY OF
EVANSTON,an Illinois municipal corporation and home rule unit as described in the Illinois
Constitution (hereinafter “City”),collectively referred to as the “Parties”.
WITNESSETH
WHEREAS,pursuant to Section 10 of Article VII of the Illinois Constitution of 1970,
and the Illinois Intergovernmental Cooperation Act,5 ILCS 220/l et seq.public agencies may
contract or otherwise associate among themselves,or transfer any power or function,in any
manner not prohibited by law or ordinance;and
WHEREAS,the Parties are “public agencies”within the meaning of the Illinois
Intergovernmental Cooperation Act;and
WHEREAS,the City and ETHS desire to enter into this Agreement to continue to
share resources to better the community;and
WHEREAS,the City agrees to continue the deployment of two School Resource
Officers from the Evanston Police Department to work exclusively at ETHS and in consideration
ETI-IS agrees to continue the employment of a Community and External Affairs Coordinator to
work on vocational training and outreach to ET}-IS students;and
WHEREAS,the Parties wish to associate,cooperate,and enter into an
intergovernmental agreement to de?ne each Party’s rights and responsibilities in regards to the
(“Project”);and
WHEREAS,this Agreement shall be executed in addition and shall have no effect
upon any other mutual aid agreements or other agreements between the parties;and
NOW,THEREFORE,in consideration of the foregoing recitals,and the mutual
covenants and undertakings hereinafter set forth,the receipt and sufficiency of which are hereby
acknowledged,it is agreed between the Parties hereto,as follows:
A.The foregoing recitals are incorporated herein as if fully set forth hereby.
B.The City Manager,or his designee,shall administer this Agreement on behalf of the City
and the Superintendent,or his designee,shall administer this Agreement on behalf of
ETHS.
C.The Parties acknowledge that each party shall bear their own cost and expenses incurred
to comply with terms of this IGA and the Project.
D.The term for the Project shall commence on July 1,2014 and end on June 30,2019 (5
years)(the “IGA Term”).
Page 15 of 31
SP5.Page 93 of 496
Prior to the execution of this Agreement,the City deployed two police officers to ETHS
for primary duty assignment as a school resource officer (“SRO”)at ETHS.The City
agrees to continue the deployment of the two SROS for primary duty assignment during
the IGA term as follows:(1)two SROS will be assigned to ETHS during the ETHS
academic school year (180 days per calendar year);(2)only one SRO will be assigned to
ETHS during the ETHS summer school year (28 days per calendar year);and (3)the
Parties agree that during the non-school year period,the SROs will be deployed to duties
with the Evanston Police Department outside the scope of this IGA.
Prior to the execution of this Agreement,ETHS employed a Community and External
Affairs Coordinator to work full-time on vocational training and outreach to ETHS
students during the IGA Term (“ETHS Community and External Affairs Coordinator”).
ETHS agrees to continue the employment of a ETHS Community and External Affairs
Coordinator and develop a plan with stated goals and initiatives for the ETHS
Community and External Affairs Coordinator to continue to consult and guide efforts
during the IGA Term.
Prior to the execution of this Agreement,the City and ETHS formed ajoint committee to
meet quarterly to review the progress of these initiatives including the work of the school
resource officers,the progress of school safety initiatives such as lighting and camera
installation adjacent to the campus,and ETHS career and job programs including
participation in vocational training and post—graduationemployment of students.The
City and ETHS agree to continue the quarterly meetings of the joint committee to review
the progress of the aforementioned initiatives.
The Parties agree to cooperate fully,to execute any and all supplementary documents,
and to take all additional actions which are consistent with and which may be necessary
or appropriate to give full force and effect to the basic terms and intent of this
Agreement.
In the event of any substantive breach of the terms and conditions of this Agreement,the
aggrieved party shall notify the party alleged to be in breach of the nature of the breach.
The party alleged to be in breach shall have ten (10)days to cure the breach;if the nature
of the breach is such that a cure cannot reasonably be effected within ten (10)days,the
party alleged to be in breach shall not be held in default so long as it commences a cure in
the ten (10)day period and diligently pursues completion thereof.Upon default of this
Agreement,the non-defaulting party shall have all legal and equitable remedies arising
from the breach.
Indemnification:
(a)To extent authorized by the laws of the State of Illinois,the City shall indemnify and
hold ETHS harmless against any and all claims,demands,damages,liabilities and
costs incurred by ETHS which resulted from any negligent act or omission of the
City,its agents,or employees,pertaining to its activities and obligations under this
Agreement.
Page 16 of 31
SP5.Page 94 of 496
(b)To extent authorized by the laws of the State of Illinois,the ETHS shall indemnify
and hold City harmless against any and all claims,demands,damages,liabilities and
costs incurred by City which resulted from any negligent act or omission of ETHS,its
agents,or employees,pertaining to its activities and obligations under this
Agreement.
All notices required to be given hereunder shall be in writing and shall be properly served
on the date delivered by courier or on the date deposited,postage prepaid,with the U.S.
Postal Service for delivery via certi?ed mail,return receipt requested,addressed:
If to City:
Wally Bobkiewicz Richard Eddington W.Grant Farrar
City Manager Chief of Police Corporation Counsel
City of Evanston City of Evanston City of Evanston
2100 Ridge Avenue 1454 Elmwood 2100 Ridge Avenue
Evanston,IL 60201 Evanston,IL 60201 Evanston,IL 60201
If to ETHS:
Dr.Eric Witherspoon William Stafford
Superintendent Chief Financial Officer
1600 Dodge Avenue 1600 Dodge Avenue
Evanston,IL 60201 Evanston,IL 60201
This Agreement shall be binding to the Parties and their respective successors,including
successors in office.
This Agreement is governed by and shall be construed in accordance with the laws of the
State of Illinois.
No amendment,waiver,or modi?cation of any term or condition of this Agreement shall
be binding or effective for any purpose unless expressed in writing and adopted by each
of the Parties as required by law.
This Agreement expresses the complete and final understanding of the Parties with
respect to the subject matter as of the date of its execution.The Parties acknowledge that
no representations have been made which have not been set forth herein.
In the event that any provision of this Agreement shall be held invalid or unenforceable
by any court of competent jurisdiction,such holding shall not invalidate or render
unenforceable any other provision hereof.
This Agreement may not be assigned by either Party without the prior written consent of
the other Party,which consent will be granted or denied at the Party’s sole discretion.
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R.This Agreement is for the bene?t of the Parties and no other person is intended to or shall
have any rights,interest or claims under this Agreement or be entitled to any bene?ts
under or on account of this Agreement as a third party bene?ciary or otherwise.
S.The undersigned represent that they have the authority of their respective governing
authorities to execute this Agreement.
WITNESS WHEREOF,the Parties hereto have caused this Agreement to be executed by the
Superintendentof the Evanston Township High School District No.202 and the City Manager of
the City of Evanston.Their signatures are attested to by the respective clerks of these
municipalities,and their respective corporate seals have been hereunto af?xed on the day and
year written below.
EVAN STON TOWNSHIP HIGH SCHOOL
DISTRICT NO.202:
By:
Superintendent
Date:Q“’Q3’&ml7i
Attest:
[Seal]
CITY OF EVAN STON:
BWW
City Man er
Date:37!’L,
Approved as to fonn:
W.Grant Farrar
Corp ration Counsel
ZS/W1
Page 18 of 31
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INTERGOVERNMENTAL AGREEMENT
FOR RECIPROCAL REPORTING AND SCHOOL RESOURCE OFFICER
THIS INTERGOVERNMENTAL AGREEMENT is by and between the BOARD OF
EDUCATION OF EVANSTON DISTRICT NO.65, Cook County, Illinois (hereinafter “District
No. 65”), and the CITY OF EVANSTON, an Illinois municipal corporation and home rule unit
as described in the Illinois Constitution (hereinafter “City”), collectively referred to as the
“Parties”.
I. BACKGROUND
A. Pursuant to Section 10 of Article VII of the Illinois Constitution of 1970, and the
Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq. public agencies may contract
or otherwise associate among themselves, or transfer any power or function, in any manner not
prohibited by law or ordinance.
B. Sections 1-7(A)(8) and 5-905(1)(h) of the Juvenile Court Act, Sections 10-20.14,
10-21.7, 10-27.1A&B and 22-20 of the Illinois School Code, and Section 10/6(a)(6.5) of the
Illinois School Student Records Act provide for and authorize agreements between local law
enforcement agencies and school districts for reciprocal reporting of criminal offenses
committed by students.
C. The Parties are “public agencies” within the meaning of the Illinois
Intergovernmental Cooperation Act.
D. The City and District No. 65 desire to enter into this Agreement to continue to
share resources to better the community.
E. The City agrees to continue the deployment of two School Resource Officers
from the Evanston Police Department to work exclusively at District No. 65 schools. District
No. 65 agrees to provide support for training relevant to School Resource Officers, Evanston
Police Officers, and District No. 65.
F. This Agreement shall be executed in addition and shall have no effect upon any
other mutual aid agreements or other agreements between the parties.
II. COOPERATION AND AUTHORITY
A. The Parties agree to cooperate fully, to execute all supplementary documents, and
to take all additional actions which are consistent with and which may be necessary or
appropriate to give full force and effect to the basic terms and intent of this Agreement.
B. The City Manager, or his designee, shall administer this Agreement on behalf of
the City and the Superintendent, or his designee, shall administer this Agreement on behalf of
District No. 65.
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1. The Superintendent will provide the City Manager with a list of
administrators (“School Officials”) to be contacted as needed. The list will
contain regular and emergency telephone and mobile numbers (if
applicable), and identify which administrators are to be contacted for
various types of problems and the order in which the administrators are to
be contacted. The administrators identified shall be considered the
“Appropriate School Officials” for purposes of § 1-7(a)(8) of the Juvenile
Court Act.
2. The City Manager will provide the Superintendent with the names and
titles of a primary and two back up contacts (“Police Officials”)
responsible for implementing this Agreement. The officers shall provide
their regular and emergency telephone and pager numbers (if applicable).
3. The Superintendent and City Manager may, as they deem necessary and
upon written notice, designate different persons to the respective positions
of School Official and Police Official.
4. School Officials and Police Officials will meet to facilitate and review
implementation of this Agreement as often as necessary or at least once a
month.
C. The Parties recognize that District No. 65 has authority over the educational
environment.
1. Collaboration between District No. 65 and the City and respect for the
important role each party plays with the community’s youth is essential to
the success of the mission of both Parties.
2. The City recognizes the responsibility and authority of School Officials to
manage the educational environment.
3. Both Parties recognize that disciplining students for violations of the
Student Code of Conduct is appropriate for School Officials to manage.
4. District No. 65 recognizes that discretion regarding whether to investigate
or charge a student or other individual with an ordinance, criminal, or
traffic violation lies with Police Officials; provided that when dealing with
a student that is suspected of violating a law, Police Officials will first use
restorative actions as an alternative to arresting students unless the Police
Official reasonably believes that there is imminent danger to students,
employees, the Police Official, or other third parties.
5. Both Parties understand the privacy protections of federal and state law in
the disclosure of student records. District No. 65 may refuse disclosure
requests by Police Officials without a warrant, court order, or other
exception enumerated by the Illinois School Student Records Act, 105
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ILCS 10/, and the Family Educational Rights and Privacy Act, 20 U.S.C.
1232g or that is not in accordance with this Agreement.
D. The Parties acknowledge that each Party shall bear their own cost and expenses
incurred to comply with terms of this IGA.
E. Each year, the Superintendent or designee and City Manager or designee shall
meet to review compliance with this Agreement, the working relationship of the parties,
opportunities for joint programming, set goals for the Agreement, and agree on methods to
monitor progress toward the established goals (e.g. data, surveys). The Superintendent or
designee and City Manager or designee may revise Exhibit A to address the goals without
seeking further approval from the Board of Education or City Council.
F. The term of the Agreement shall commence on the effective date as set forth in
Section VI.M and end June 30, 2024 (the “IGA Term”).
III. RECIPROCAL REPORTING
A. Reporting of Student Criminal Activity by School Officials to Police Officials
1. School Officials will promptly report to Police Officials the activities of
students who attend District No. 65 that involves or is suspected to
involve:
i. Criminal gang activity;
ii. Criminal sexual offenses;
iii. Any violation of Article 24 of the Criminal Code, 720 ILCS 5/24-1
et seq., or weapons such as guns and knives, explosives, impact
devices, or any item used as a weapon;
iv. Sale of drugs or other intoxicants;
v. Possession of drugs or other intoxicants;
vi. Fights or other violent activity which might reasonably carry over
into the community;
vii. Abuse, neglect, lock-out, and runaway situations;
viii. Acts of vandalism;
ix. Hate crimes;
x. Other activities involving students which threaten the safety of
students or any other person on or off District No. 65 property; or
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xi. Any state or federal crime occurring or which has occurred on
school property or at a school event that might reasonably carry
over into the community.
xii. All incidents of battery committed against teachers, teacher
personnel, administrative personnel, educational support personnel,
or school employees to Police Officials. 105 ILCS 5/10-21.7.
xiii. Any time a report is made that a person with a firearm has been
observed on school grounds. 105 ILCS 5/10-27.1A.
xiv. Any time a report is made of a verified incident involving drugs in
the school or on school owned or leased property, including any
conveyance owned, leased, or used by the school for the transport
of students or school personnel. 105 ILCS 5/10-27.1B.
2. Where violence or other activity poses an imminent threat to the safety of
students or any other person, the information will be shared as soon as
possible with the Police Officials; otherwise, the information will be
shared not later than two business days after the information becomes
known to School Officials.
3. Information shared under Section III.A.1 above may be communicated
orally and may also include the disclosure of student records in
accordance with Section 10/6(a)(6.5) of the Illinois School Student
Records Act. All information disclosed and communications made under
this Agreement are therefore to remain confidential and will not be
disclosed to any other party, except as provided by law or court order.
Section 10/6(a)(6.5) of the Illinois School Student Records Act provides
that a school district may release school student records or information to
juvenile authorities when necessary for the discharge of their official
duties upon a request for information prior to adjudication of the student
and if certified in writing that the information will not be disclosed to any
other party except as provided under law or order of court. “Juvenile
authorities” include probation officers, law enforcement officers and
prosecutors, and others as defined in Section 10/6(a)(6.5) of the Illinois
School Records Act.
B. Reporting of Student Criminal Activity by Police Officials to School Officials
1. As provided by Section 1-7(a)(8) of the Juvenile Court Act, and except as
limited or prohibited by other laws or administrative regulations, Police
Officials will share law enforcement records with School Officials that
relate to the following offenses or suspected offenses with respect to a
minor enrolled in one of District No. 65’s schools who has been taken into
custody or arrested when Police Officials believe that there is an imminent
threat of physical harm to students, school personnel, or others who are
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SP5.Page 100 of 496
present in the school or on school grounds and sharing the information
will not create a threat of harm to any person or jeopardize a pending or
actually and reasonably contemplated investigation:
i. Any violation of Article 24 of the Criminal Code (720 ILCS 5/24
seq.) (weapons);
ii. A violation of the Illinois Controlled Substances Act (720 ILCS
570/100, et seq.);
iii. A violation of the Cannabis Control Act (720 ILCS 550/1, et seq.);
iv. A forcible felony as defined in Section 2-8 of the Criminal Code
(720 ILCS 5/2-8);
v. A violation of the Methamphetamine Control and Community
Protection Act (720 ILCS 646/1 et seq.);
vi. A violation of Section 1-2 of the Harassing and Obscene
Communications Act (720 ILCS 5/26.5);
vii. A violation of the Hazing Act (720 ILCS 5/12C-50); or
viii. A violation of Section 12-1, 12-2, 12-3, 12-3.05, 12-3.1, 12-3.2,
12-3.4, 12-3.5, 12-5, 12-7.3, 12-7.4, 12-7.5, 25-1, or 25-5 of the
Criminal Code (720 ILCS 5/) (bodily harm and mob action).
2. As provided by Section 1-7(a)(8) of the Juvenile Court Act, and except as
limited or prohibited by other laws or administrative regulations, Police
Officials will share information with School Officials concerning a minor
who is the subject of a current police investigation that is directly related
to school safety unless Police Officials believe that sharing the
information will create a threat of harm to any person or jeopardize a
pending or actually and reasonably contemplated investigation. Such
information may only be shared orally. An investigation means an official,
systemic inquiry by Police Officials into actual or suspected criminal
activity.
3. As required by Section 22-20 of the Illinois School Code, Police Officials
shall report District No. 65’s Principal or designee whenever a student is
detained for proceedings under the Juvenile Court Act, for any criminal
offense, any violation of a municipal, or County ordinance. The report
shall include the basis for the detention, the circumstances surrounding the
detention, and the status of the proceedings. Police Officials shall
periodically update the report as significant stages of the proceedings
occur and with the disposition of the matter.
C. Confidentiality and Records
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SP5.Page 101 of 496
1. All criminal activity information shall include the names of all involved
persons enrolled at or affiliated with District No. 65, including District No.
65 students and minors, except in cases where the name of the victim is
protected under the Rights of Crime Victims and Witnesses Act, 725 ILCS
120/1, et seq., as amended, or other applicable law.
2. Any law enforcement and student records subject to disclosure under this
Agreement shall not be disclosed or made available in any form to any
person or agency other than as set forth in this Agreement or as authorized
by law or court order. Police Officials and School Officials shall develop
procedures to ensure such nondisclosure of criminal activity information.
Such procedures shall be designed to also ensure that any criminal activity
information is not available to other employees, or any persons other than
as authorized by this Agreement or by law.
3. School Officials shall follow State and federal laws regarding student
records.
4. As set forth in Section 1-7 of the Juvenile Court Act, all reports and
records shared by Police Officials with School Officials shall be kept in a
secure location and shall not be a public record subject to the Freedom of
Information Act, 5 ILCS 140/1 et seq. Such information shall be kept
separate from and shall not become a part of the student’s official school
record. The information shall be used by School Officials solely to aid in
the proper rehabilitation of the student and to protect the safety of students
and employees in the schools.
IV. SCHOOL RESOURCE OFFICER PROGRAM
A. Prior to the execution of this Agreement, the City deployed two police officers to
District No. 65 Schools for primary duty assignment as a school resource officer (“SRO”) at
District No. 65. The City agrees to continue the deployment of the two SROs for primary duty
assignment during the IGA term as follows:
1. two SROs will be assigned to District No. 65 during the District No. 65
academic school year (180 days per calendar year);
2. only one SRO will be assigned to District No. 65 during the District No.
65 summer school year (28 days per calendar year);
3. the hours that the SRO shall serve each day at District No. 65 shall be
determined jointly by the Superintendent or designee and the City
Manager or designee; and
4. the Parties agree that during the non-school year period, the SROs will be
deployed to duties with the Evanston Police Department outside the scope
of this IGA.
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SP5.Page 102 of 496
B.Selection of the School Resource Officer
1. District No. 65, through the Superintendent or designee, and the City,
through the City Manager or designee, will work collaboratively to select
the SROs. The City will provide to District No. 65 police officers who are
in good standing with the City and with the following desired
qualifications for review, all as determined by the City:
i. Illinois Certified Police Officer;
ii. Completed a School Resource Officer training class within one
year of assignment, in accordance with 50 ILCS 705/10.22;
iii. Trained in gang resistance and alcohol/drug resistance curricula;
iv. Trained in handling an active school shooter;
v. Verbal, written, and interpersonal skills including public speaking;
vi. Knowledge of, and experience in, matters involving cultural
diversity; and
vii. Affinity for young people, calm, patient, approachable, self-
directed, and collaborative.
2. The City shall assign the SROs based on the recommendation of the
Superintendent, or designee, and the City Manager, or designee.
C. The SROs shall remain employees of the City and will abide by all personnel
rules of the City and any applicable Collective Bargaining Agreement. As an employee of the
City and not District No. 65, a SRO shall not be entitled to any benefits that District No. 65
provides to its employees. The City shall be fully responsible to each SRO for the payment of all
employee compensation and benefit obligations.
D. As an employee of the City, a SRO shall be subject to the chain of command of
the Police Department. When serving in the role of SRO, he/she shall coordinate and
communicate with the Principal or Principal’s designee of each school regarding daily activities.
In the event the SRO fails to abide by the terms of this Agreement, follow the rules and
regulations of District No. 65, or perform the duties outlined in Exhibit A, the Superintendent or
designee shall notify the SRO’s Supervisor in the Police Department of the specific problems. If
the SRO fails to remedy the problems within fifteen (15) days of the date of notification or an
agreed upon date by the Parties, the Superintendent or designee may request a new SRO and the
Superintendent, or designee, and the City Manager, or designee, will work cooperatively to
resolve the problem, which may include appointing a new SRO at the request of District No. 65.
E. The scope of the SRO’s duties and responsibilities is set out in Exhibit A, which
may be changed or redefined at any time when agreed upon in writing by both the City Manager,
or designee, and the Superintendent, or designee.
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SP5.Page 103 of 496
F. Discipline
1. The SRO will be involved in school discipline to only a limited extent.
When an incident arises that would, if ignored, place students, faculty, and
staff at risk of harm, the SRO will take reasonable and necessary steps to
prevent the disruption. If the incident relates to the violation of the District
No. 65 code of conduct, the SRO will take the student to the principal’s
office for discipline. If the incident relates to a crime originating on
campus, it is the responsibility of the SRO to report the crime. The SRO
will use restorative justice practices if at all possible.
G.Student Records
1. For purposes of the Illinois School Student Records Act, 105 ILCS 10/, and the
Family Educational Rights and Privacy Act of 1974, 20 U.S.C. 1232(g), the SRO
shall be considered a school official and agent of District No. 65. As such, the
SRO shall have access to student records only as necessary for the fulfillment of
his/her duties as prescribed in this Agreement. The SRO shall keep all student
records confidential except if disclosure is required by law. The SRO shall
disclose student records only in circumstances and in a manner authorized by
State and federal law.
2. Consistent with Section 10/2(d) of the Illinois School Student Records Act,
reports of the SRO shall be deemed the reports of a law enforcement professional
and shall not be considered a student record. 105 ILCS 10/2(d). For purposes of
the Family Educational Rights and Privacy Act of 1974, 20 U.S.C. 1232(g), the
SRO designated to work with District No. 65 pursuant to this Agreement shall be
considered a law enforcement unit of the school such that the records created by
an SRO for law enforcement, including but not limited to recordings of a body
worn camera, shall not be considered educational records.
V. OTHER TERMS AND CONDITIONS
A. This Agreement sets forth all the covenants, conditions, and promises between the
Parties. There are no covenants, promises, agreements, conditions or understandings between the
Parties, either oral or written, other than those contained in this Agreement.
B. In the event of any substantive breach of the terms and conditions of this
Agreement, the aggrieved party shall notify the party alleged to be in breach of the nature of the
breach. The party alleged to be in breach shall have ten (10) days to cure the breach; if the nature
of the breach is such that a cure cannot reasonably be affected within ten (10) days, the party
alleged to be in breach shall not be held in default so long as it commences a cure in the ten (10)
day period and diligently pursues completion thereof. Upon default of this Agreement, the non-
defaulting party shall have all legal and equitable remedies arising from the breach.
C. Indemnification:
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SP5.Page 104 of 496
1. To the extent authorized by the laws of the State of Illinois, the City shall
indemnify and hold harmless District No. 65, its Board and its members,
employees, volunteers, agents, their successors, and assigns, in their
individual and official capacities (the “School Indemnified Parties”) from
and against any and all liabilities, loss, claim, demand, lien, damage,
penalty, fine, interest, cost and expense, including without limitation,
reasonable attorneys’ fees and litigation costs, incurred by the School
Indemnified Parties arising out of any activity of the City in performance
of this Agreement, or any act or omission of the City or of any employee,
agent, contractor or volunteer of the City (the “City Indemnitors”), but
only to the extent caused in whole or in part by any negligent or willful
and wanton act or omission of the City Indemnitors.
2. To the extent authorized by the laws of the State of Illinois, District No. 65
shall indemnify and hold harmless the City, its officers, officials, agents,
volunteers, employees, and their successors and assigns, in their individual
and official capacities (the “City Indemnified Parties”) from and against
any and all liabilities, loss, claim, demand, lien, damage, penalty, fine,
interest, cost and expense, including without limitation, reasonable
attorneys’ fees and litigation costs, incurred by the City Indemnified
Parties arising out of any activity of District No. 65 in performance of this
Agreement, or any act or omission of District No. 65 or of any employee,
agent, contractor, or volunteer of District No. 65 (the “School
Indemnitors”), but only to the extent caused in whole or in part by any
negligent or willful and wanton act or omission of the School Indemnitors
3. Nothing contained in Section V.C or in any other provision of this
Agreement is intended to constitute nor shall it constitute a waiver of the
defenses available to District No. 65 or the City under the Illinois Local
Governmental and Governmental Employees Tort Immunity Act.
D. All notices required to be given hereunder shall be in writing and shall be
properly served on the date delivered by courier or on the date deposited, postage prepaid, with
the U. S. Postal Service for delivery via certified mail, return receipt requested, addressed:
If to City:
Erika Storlie
Interim City Manager
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Demetrious Cook
Chief of Police
City of Evanston
1454 Elmwood
Evanston, IL 60201
Kelley Gandurski
Corporation Counsel
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
If to District No. 65:
E. This Agreement shall be binding on the Parties and their respective successors,
including successors in office.
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SP5.Page 105 of 496
F. This Agreement is governed by and shall be construed in accordance with the
laws of the State of Illinois without regard to conflict of law principles. Jurisdiction and venue
for all disputes hereunder shall be the Circuit Court located in Cook County, Illinois, or the
federal district court for the Northern District of Illinois.
G. No amendment, waiver, or modification of any term or condition of this
Agreement shall be binding or effective for any purpose unless expressed in writing and adopted
by each of the Parties as required by law.
H. This Agreement expresses the complete and final understanding of the Parties
with respect to the subject matter as of the date of its execution. The Parties acknowledge that
no representations have been made which have not been set forth herein.
I. If any provision of this Agreement shall be held invalid or unenforceable by any
court of competent jurisdiction, such holding shall not invalidate or render unenforceable any
other provision hereof.
J. This Agreement may not be assigned by either Party without the prior written
consent of the other Party, which consent will be granted or denied at the Party’s sole discretion.
K. This Agreement is for the benefit of the Parties and no other person is intended to
or shall have any rights, interest, or claims under this Agreement or be entitled to any benefits
under or because of this Agreement as a third-party beneficiary or otherwise.
L. The undersigned represent that they have the authority of their respective
governing authorities to execute this Agreement.
M. This Agreement shall be deemed dated and become effective on the date the last
of the Parties signs as set forth below the signature of their duly authorized representatives.
The Parties hereto have caused this Agreement to be executed by the Superintendent of the
District No. 65 and the City Manager of the City of Evanston. Their signatures are attested to by
the respective clerk and secretary of these public bodies.
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SP5.Page 106 of 496
EVANSTON TOWNSHIP HIGH SCHOOL
DISTRICT NO. 65:
By:
Superintendent
Date:
Attest:
[Seal]
CITY OF EVANSTON:
By:
City Manager
Date:
Attest:
City Clerk
[Seal]
Page 29 of 31
SP5.Page 107 of 496
Exhibit A
Duties and Responsibilities of School Resource Officer
The City police officer assigned to District No. 65 as its School Resource Officer shall have the
following duties and responsibilities in furtherance of maintaining a safe and effective learning
environment at District No. 65:
Educational Responsibilities
1. Work cooperatively with administrators and staff to plan and schedule appropriate
student lessons in topics including, but not limited to, gang/violence and drug/alcohol
resistance and the role of laws, courts, and police.
2. Provide training for staff on the role of the School Resource Officer as well as on
topics of interest and importance to the staff related to the School Resource Officer’s
expertise.
3. Work collaboratively with administrators to arrange and participate in
parent/community education sessions.
4. Provide EPD SROs with an office space at each District No. 65 location.
5. Provide Emergency Knox Boxes at each school for emergency accessibility by
emergency personnel.
6. Provide EPD with all crisis plans for District No. 65 schools.
7. Provide SROs and EPD Supervisor with internal door keys for emergency use.
School Resource Officer Responsibilities
1. Promote a positive relationship and enhance communications between police officers,
students, staff, and parents at District No. 65.
2. Be available to students, staff, parents, and school community organizations as a
resource.
3. Interact with students as a positive role model.
4. Collaborate on a regular basis with administrators, keeping clear lines of
communications with designees identified by the campus principals on a day to day
basis.
5. Accompany District No. 65 personnel on home visits, as requested.
6. When dealing with a student that is suspected of violating a law, use restorative
actions as an alternative to arresting students unless the School Resource Officer
reasonably believes that there is imminent danger to students, employees, or the
School Resource Officer.
7. Provide equitable external patrol of District No. 65 buildings.
8. Participate in outreach and community development requested by District No. 65.
9. Provide District No. 65 photographs of all School Resource Officers assigned to
District No. 65.
10. Ensure that all School Resource Officers are in full Evanston Police uniform and
utilize marked squad cars.
11. Participate at least once annually in District No. 65 sponsored racial equity training
provided to District No. 65 employees.
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SP5.Page 108 of 496
General
1. Perform duties in police uniform or other designated apparel agreed to by the parties
in writing.
2. Carry service weapon, badge, and handcuffs.
3. Assume responsibility for finding a substitute when absent. An officer with previous
school experience (including co-curricular activities) will be provided whenever
possible.
4. Participate in periodic training through the Illinois School Resource Officers
Association, National Association of School Resource Officers, or similar
organizations.
5. Participate in in-service training and certification requirements that apply to all
certified officers of the City.
6.Beginning January 1, 2021: Complete the Illinois Law Enforcement Training
Standards Board’s training program for school resource officers.
Page 31 of 31
SP5.Page 109 of 496
REGULAR CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, July 13th, 2020
Present:
Alderman Fiske Alderman Revelle
Alderman Braithwaite Alderman Rainey
Alderman Wynne Alderman Fleming
Alderman Wilson Alderman Suffredin
Alderman Rue Simmons (9)
Absent:
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk
CM1.Page 110 of 496
Motion to suspend the rules and allow the meeting to be held virtually
Passed 8-0 Ald. Suffredin absent for vote
Motion: Ald.
Wilson
Second: Ald.
Rue Simmons
Mayor’s Public Announcements
Mayor Hagerty Announcements:
●COVID-19 Update
●Policing Series in the City of Evanston
●Proclamation: Parks and Recreation Month - July 2020
Watch
City Manager’s Public Announcements
City Manager Erika Storlie Announcements:
●Sand areas at the beach are now open until 9:00 p.m.
●Discussion regarding the method of holding City Council meetings will take place at
the Rules Committee in August.
Watch
City Clerk’s Communications
City Clerk had no announcements. Watch
Public Comment
Linda Del Bosque Shared her remarks regarding the Funding for Chicago's North Shore
Convention and Visitors Bureau (CNSCVB). Asked the City Council
to reconsider an amnesty program from tickets and citations.
Watch
Nicholas Davis Talked about the current discussions being held about defunding
police departments.
Watch
Michael J. Vasilko Requested the discussion surrounding the Civic Center be removed
from the agenda. Would like to know the amount for the change
orders for Robert Crown Center. He suggested having an online
ranking system for candidates being considered for the City Manager
Watch
CM1.Page 111 of 496
role.
Liana Renee
Wallace
Shared her remarks about defunding the police department. Inquired
about the vacancies in the Equity & Empowerment Commission and
their operationalized equity projects. Also talked about the work being
done by the Alternatives to Arrest Committee, Mayor's Employer
Advisory Council, Citizens' Police Advisory Committee and Citizen
Police Complaint Assessment Committee.
Watch
Ray Friedman Discussed the City’s finances and shared his concerns. He thanked
Ald. Rue Simmons for her statement made during her last Ward
meeting regarding the search for a new City Manager and believing
residents should be involved in the search process. Asked the City
Council for their commitment in fixing the budget deficit.
Watch
Doreen Price Talked about Evanston's State of Emergency, resident participation
and grass-root initiatives.
Watch
Brett Hallongren Voiced his support in amending the Evanston American Legion liquor
license.
Watch
Special Order of Business
SP1. Approval of Evanston CARES Act Amendment to the PY 2019
Action Plan for the Second Allocation of ESG-CV Funding
City Council approved the second substantial amendment to the Program
Year (PY) 2019 Annual Action Plan to include the second allocation of
ESG-CV funding in the amount of $419,890, for a total of $966,314 in
ESG-CV funding from the CARES Act to prevent, prepare for, and respond
to the coronavirus. Funding source is the City’s second allocation of
ESG-CV funding from the CARES Act in the amount of $419,890 which,
combined with the first allocation of ESG-CV in the amount of $546,424,
totals $966,314.
For Action
Approved 9-0
Motion: Ald.
Rainey
Second: Ald.
Rue Simmons
Watch
SP2. Civic Center Update
Staff seeks discussion and direction from City Council regarding potential
relocation of Civic Center staff.
For Discussion
Direction provided to staff
Motion: Ald.
Rue Simmons
Second: Ald.
Wynne
Watch
CM1.Page 112 of 496
Consent Agenda
CM1. Approval of the Minutes of the Regular City Council meeting of
June 22, 2020
City Council approved the minutes of the Regular City Council meeting of
June 22, 2020.
Motion to amend the City Council minutes of June 8, 2020
Approved 9-0
For Action
Approved 9-0 as amended
Motion: Ald.
Fleming
Second: Ald.
Rue Simmons
Motion: Ald.
Fleming
Second: Ald.
Rue Simmons
Watch
A1. Approval of the City of Evanston Payroll, Bills and Credit Card
Activity
City Council approved the City of Evanston Payroll for the period of June
8, 2020, through June 21, 2020, in the amount of $2,739,282.08, Bills List
for July 14, 2020, in the amount of $5,789,237.29 and credit card activity
for the period ending April 26, 2020, in the amount of $166,344.28.
Motion to remove invoices from the Clerk’s Office regarding
Elections Consulting.
Approved 9-0
For Action
Approved 9-0 as amended
Motion: Ald.
Fleming
Second: Ald.
Rue Simmons
Motion: Ald.
Wilson
Second: Ald.
Rue Fiske
Watch
A2. Approval of BMO Harris Amazon Credit Card Activity
City Council approved the City of Evanston’s BMO Harris Amazon Credit
Card Activity for the period ending April 26, 2020, in the amount of
$20,590.54.
For Action
Approved 8-1-0 Ald. Suffredin abstained
Motion: Ald.
Fleming
Second: Ald.
Rue Simmons
Watch
CM1.Page 113 of 496
A3. Approval of Insurance Brokerage Service Contract Renewals
City Council extended agreements with The Owens Group, Inc., and
Arthur J. Gallagher & Co. for insurance brokerage services at a total cost
of $43,000 per year, for one more year. Both brokers have agreed to
provide service at the same rate as last year. Funding will be provided
from the Insurance Fund (Accounts 605.99.7800.62615 and 66044).
For Action
Approved on Consent Agenda
A4. Approval of Annual Membership Dues to the Northwest Municipal
Conference
City Council approved the City's annual membership dues for the
2020-2021 fiscal year to Northwest Municipal Conference (1600 East Golf
Road, Ste. 0700, Des Plaines, IL 60016) in the amount of $25,528.
Funding will be from the Membership Dues - General Fund Line Item
(Account 100.13.1300.62360) with a budget of $58,000, and a YTD
balance of $54,500.
For Action
Approved on Consent Agenda
A5. Approval of Sole Source Purchase of Cisco Duo Multi-Factor
Authentication Licensing from MNJ Technologies Direct Inc.
City Council approved the sole source purchase of Cisco Duo Security
Standard Licenses from MNJ Technologies Direct Inc. (located at 1025
Busch Parkway, Buffalo Grove, IL 60089) in the amount of $46,780.00.
This purchase will enable the City to improve its cybersecurity posture
through the implementation of multi-factor authentication. Funding for the
purchase will be from the IT Computer Software Fund (Account
100.19.1932.62340) with a YTD balance of $541,159.88.
For Action
Approved on Consent Agenda
CM1.Page 114 of 496
A6. Approval of Contract Extension with Patriot Pavement
Maintenance for Crack Sealing Program
City Council authorized the City Manager to execute a one-year contract
extension for crack sealing services with Patriot Pavement Maintenance
(825 Segers Rd., Des Plaines, IL 60016), in the amount of $80,000. This
contract award is part of a bid let by the Municipal Partnering Initiative.
Funding for this work will come from the Motor Fuel Tax Fund (Account
200.40.5100.62509), with a budget of $120,000, of which all still remains.
For Action
Approved on Consent Agenda
A7. Approval of a Contract Award with TruePoint Solutions for the
Purchase of a Utility Billing System (RFP 19-65)
City Council authorized the City Manager to execute a five year agreement
with TruePoint Solutions (3262 Penryn Road, Suite 100-B, Loomis, CA) for
the period of July 20, 2020 to July 19, 2025 to provide utility billing
software as a service (RFP 19-65) in the not-toexceed amount of
$585,000.00. Funding is provided by the Water Fund Water Other
Operations Business Unit (Account 510.40.4225.62340), which has an
approved FY 2020 budget of $373,300.00 and a YTD balance of
$273,300.91.
For Action
Approved on Consent Agenda
A8. Approval of Contract Award with Wiss, Janney, Elstner,
Associates, Inc. for Parking Garage Structural Assessment (RFP
20-19)
City Council authorized the City Manager to execute an agreement with
Wiss, Janney, Elstner, Associates, Inc. (330 Pfingsten Road, Northbrook,
Illinois 60062) to provide engineering services for the Parking Garage
Structural Assessment (RFP 20-19) in the amount of $149,500. Funding is
provided from the Capital Improvement Fund 2020 General Obligation
Bonds in the amount of $8,805 and from the Parking Fund in the amount
of $140,695. A detailed summary is included in the memo below.
For Action
Approved on Consent Agenda
CM1.Page 115 of 496
A9. Approval of the Purchase of a Replacement Public Works Agency
Refuse Vehicle from National Fleet Auto Group
City Council approved the purchase of a replacement refuse vehicle
(#718) for operations by the Public Works Agency (PWA) Public Services
Bureau. The replacement vehicle will be purchased from National Fleet
Auto Group (490 Auto Center Drive, Watsonville, CA 95076) in the amount
of $287,605.86 through the Sourcewell contract. Funding for the vehicle
will be from the Solid Waste Fund (Account 520.40.4310.65550) with a
budget of $283,900, and a YTD balance of $177,983. As was done with
the last recycling truck purchased and due to the long time to build the
truck, the chassis will be paid out of the FY 2020 budget and the
remainder will be from the FY 2021 budget.
For Action
Approved on Consent Agenda
A10. Approval of Change Order No. 1 to the Agreement with Stantec
Consulting Services for the 1909 Raw Water Intake Replacement
(RFP 19-02)
City Council authorized the City Manager to execute Change Order No. 1
to the agreement with Stantec Consulting Services, Inc. (350 North
Orleans Street, Suite 1301, Chicago, IL 60654) for the 1909 Raw Water
Intake Replacement (RFP 19-02) in the amount of $152,114.00. This will
increase the overall contract amount from $598,909.00 to $751,023.00.
Funding is provided from the Water Fund (Account 513.71.7330.62145),
which has an approved FY 2020 budget of $1,440,000 and a YTD balance
of $1,006,182.20. In both FY 2020 and FY 2021, $400,000 was allocated
each year for this project for a total budget of $800,000. City staff intends
to pursue a low interest loan from the Illinois Environmental Protection
Agency (IEPA) State Revolving Fund (SRF). The loan is only issued after
the design is complete and a contractor has been selected. If the City is
successful in obtaining the loan, all eligible engineering and construction
costs would be funded by the loan.
For Action
Approved on Consent Agenda
CM1.Page 116 of 496
A11. Resolution 6-R-20 Authorizing the City Manager to Accept
Donation of Six Car Charging Stations from Alternative
Transportation for Chicagoland
City Council adopted Resolution 6-R-20 Authorizing the City Manager to
Accept Donation of Six Car Charging Stations from Alternative
Transportation for Chicagoland.
For Action
Approved on Consent Agenda
A12. Resolution 53-R-20 Authorizing the City Manager to Consent to
a Permit for Northwestern Football Parking and Tailgating Events for
the 2020, 2021, 2022, 2023, and 2024 Seasons
Staff recommends City Council adoption of Resolution 53-R-20 authorizing
the City Manager to give consent to a permit for Northwestern Football
parking and tailgating events for the 2020, 2021, 2022, 2023, and 2024
seasons. The applicant has withdrawn their request.
For Action
Removed from Consent Agenda in Committee
Watch
A13. Resolution 56-R-20, Authorizing the Interim City Manager to
Sign a Construction Engineering Services Agreement for Federal
Participation with the Illinois Department of Transportation and
Stanley Consultants, Inc. for the Central Street Bridge Replacement
Project
City Council adopted Resolution 56-R-20 authorizing the City Manager to
execute the Construction Engineering Services Funding Agreement with
Illinois Department of Transportation (IDOT) and Stanley Consultants Inc.
for the Central Street Bridge Replacement Project. Funding will be
provided from the Capital Improvement Fund 2019 General Obligation
Bonds in the amount of $60,000, from 2020 General Obligation bonds in
the amount of $91,400 and $605,600 in Federal Surface Transportation
Program (STP-BR grant funds). A detailed funding analysis in included
below.
For Action
Approved on Consent Agenda
CM1.Page 117 of 496
A14. Resolution 57-R-20, Authorizing the Mayor to Sign a Local
Public Agency Funding Agreement for Federal Participation with the
Illinois Department of Transportation to commit matching funds for
the Central Street Bridge Replacement Project
City Council adopted Resolution 57-R-20 authorizing the Mayor to execute
the Local Public Agency Funding Agreement for Federal Participation
required for the Central Street Bridge Replacement Project. Execution of
the Agreement will allow Evanston to receive $6,331,200 in Surface
Transportation Program (STP-BR) funding and commits Evanston for
matching funds in the amount of $1,582,800 for the project. Funding will
be provided from Capital Improvement Fund 2020 General Obligation
Bonds in the amount of $250,000, 2021 General Obligation Bonds in the
amount of $1,302,800, the Water Fund in the amount of $30,000 and from
the Federal Surface Transportation Program (STP-BR) grant funds in the
amount of $6,331,200. A detailed funding analysis is included below.
For Action
Approved on Consent Agenda
A15. Resolution 58-R-20 Extending the Declared State of Emergency
To September 14, 2020
City Council adopted Resolution 58-R-20, extending the declared state of
emergency until September 14, 2020.
Amended in Committee to reflect end date to July 27, 2020
For Action
Approved 9-0 as amended
Motion: Ald.
Fleming
Second: Ald.
Rainey
Watch
A16. Resolution 59-R-20 Terminating the Limits on Third-Party Food
Delivery Service Fees on September 14, 2020
City Council adopted Resolution 59-R-20, terminating the limits on
third-party food delivery service fees on September 14, 2020.
For Action
Approved on Consent Agenda
CM1.Page 118 of 496
A17. Resolution 60-R-20, Limit on Tax-Supported General Obligation
Debt
City Council adopted Resolution 60-R-20, amending the City of Evanston
Budget Policy to increase the limit on tax-supported general obligation
debt from $152,000,000 to $155,000,000.
For Action
Approved 9-0
Motion: Ald.
Fleming
Second: Ald.
Rue Simmons
Watch
A18. Resolution 61-R-20, 2019 Budget Amendment
City Council adopted Resolution 61-R-20, authorizing the City Manager to
increase the total fiscal year 2019 budget by $14,852,441, to a new total of
$334,017,889.
For Action
Approved 7-2 Ald. Suffredin and Fleming voted “No”
Motion: Ald.
Fleming
Second: Ald.
Rue Simmons
Watch
A19. Ordinance 69-O-20, Authorizing 2020 General Obligation Bond
Issues
City Council adopted Ordinance 69-O-20 providing for the issuance of
General Obligation Corporate Purpose Bonds, Series 2020, of the City of
Evanston in the not-to-exceed amount of $34,000,000 to 1) finance capital
improvements and refund certain outstanding bonds of the City; 2)
authorizing the execution of a bond order in connection therewith: 3)
providing for the levy and collection of a direct annual tax for the payment
of the principal of and interest on said bonds; 4) authorizing and directing
the execution of an escrow agreement in connection with said refunding
bonds; 5) and authorizing and directing the sale of said bonds at public
competitive sale. The ordinance will be completed and signed after the
bond sale, which is tentatively scheduled for mid-August.General
Obligation Corporate Purpose Bonds are issued for capital projects (not to
exceed $18,000,000) including for Water, Sewer and Parking funds, as
well as to refund outstanding amount of Series 2010A and 2011A (not to
exceed $16,000,000). The debt service for 2020 bonds (capital projects
portion) will be paid out of the future tax levy as well as Water Fund,
Parking Fund and Sewer Fund revenues as these bonds are issued to
provide the funding for the general capital improvements, parking
improvements, and water and sewer infrastructure projects.
For Introduction
Approved 7-2 Ald. Suffredin and Fleming voted “No”
Motion: Ald.
Fleming
Second: Ald.
Rue Simmons
Watch
CM1.Page 119 of 496
A20. Ordinance 43-O-20, Amending Section 10-11-12 “Parking Meter
Zones” of the City Code Adding Short Term Parking on Davis Street
City Council adopted Ordinance 43-O-20, amending Section 10-11-12
“Parking Meter Zones” of the City Code, converting ten 2 hour parking
spaces to short-term parking on the south side of Davis Street, west of
Maple Avenue.
For Introduction
Approved on Consent Agenda
A21. Ordinance 44-O-20, Amending Various Sections of the City
Code to Convert Portions of Oak Avenue to Four Hour Parking
City Council adopted Ordinance 44-O-20, amending various sections of
the City Code to convert portions of Oak Avenue to four hour parking
zones. Amendments will be made to Section 10-11-8, Schedule VII
“Parking Prohibited at All Times”, Section 10-11-12, Schedule XII(B) and
(F) “Parking Meter Zones.”
For Introduction
Approved on Consent Agenda
A22. Ordinance 67-O-20, Authorizing the City to Borrow Funds from
the Illinois Environmental Protection Agency Public Water Supply
Loan Program
City Council adopted Ordinance 67-O-20 authorizing the City to borrow
funds from the Illinois Environmental Protection Agency (IEPA) Public
Water Supply Loan Program for the 30- inch Diameter Transmission Main
Rehabilitation.This ordinance authorizes the City to borrow up to
$11,000,000 for this project. The debt service will be provided from the
Water Fund (Account 513.71.7330.65515). A copy of the 5-year water
fund analysis is attached which includes this loan revenue and the debt
service expense for repayment.
For Introduction
Approved on Consent Agenda
CM1.Page 120 of 496
A23. Ordinance 68-O-20, Accepting the Dedication of a Certain
Portion of the Property Located on Central Street (3606 Central
Street)
City Council adopted Ordinance 68-O-20, accepting the dedication of a
certain portion of the property located at 3606 Central Street.
For Introduction
Approved on Consent Agenda
A24. Ordinance 66-O-20, Amending the City Code to Establish a
4-Way Stop Control at the Intersection of Ewing Avenue and Thayer
Street
City Council adopted Ordinance 66-O-20 by which the City Council would
amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a
4-Way Stop Control at the intersection of Ewing Avenue & Thayer Street.
Alderman Suffredin requests suspension of the rules for Introduction and
Action at the July 13, 2020 City Council meeting. Funding will be through
the General Fund-Traffic Control Supplies (100.40.4520.65115), with a FY
2020 budget of $58,000 and remaining balance of $18,395.
For Introduction and Action
Approved on Consent Agenda
A25. Ordinance 70-O-20, Amending City Code Section 3 4 6-(C) to
Decrease the Number of Class C Liquor Licenses from Nineteen to
Eighteen
City Council adopted Ordinance 70-O-20, amending City Code Section
3-4-6(C) to decrease the number of Class C liquor licenses from nineteen
to eighteen. Staff recommends suspension of the rules for Introduction
and Action at the July 13, 2020 City Council meeting.
For Introduction and Action
Approved on Consent Agenda
A26. Ordinance 72-O-20, Amending City Code Section 3-4-6(S) to
Permit Service of Alcohol to American Legion Non-Members
City Council adopted Ordinance 72-O-20, amending City Code Section
3-4-6(S) to allow service of alcohol to American Legion non-members.
Alderman Revelle recommends suspension of the rules for Introduction
and Action at the July 13, 2020 City Council meeting.
Motion to approve the item for introduction only
Passed 8-1 Ald. Fiske voted “No”
Motion: Ald.
Fleming
Second: Ald.
Rainey
Motion: Ald.
Wilson
Watch
CM1.Page 121 of 496
For Introduction
Approved 8-1 Ald. Fiske voted “No”
Second: Ald.
Rue Simmons
A27. Ordinance 75-O-20, Amending City Code Section 3-4-6(C) to
Decrease the Number of Class C Liquor Licenses from Eighteen to
Seventeen from ERJ Dining, 1765 Maple Avenue
City Council adopted Ordinance 75-O-20, amending City Code Section
3-4-6(C) to decrease the number of Class C Liquor Licenses from
eighteen (18) to seventeen (17) from ERJ Dining, 1765 Maple Avenue.
Staff requests suspension of the rules for Introduction and Action at the
July 13, 2020 City Council meeting.
For Introduction and Action
Approved on Consent Agenda
A28. Ordinance 76-O-20, Amending City Code Section 3-4-6(C) to
Increase the Number of Class C Liquor Licenses from Seventeen to
Eighteen for Brinker Restaurant Corporation d/b/a Chili's Grill & Bar
City Council adopted Ordinance 76-O-20, amending City Code Section
3-4-6(C) to increase the number of Class C Liquor Licenses from
seventeen (17) to eighteen (18). Staff requests suspension of the rules for
Introduction and Action at the July 13, 2020 City Council meeting.
For Introduction and Action
Approved on Consent Agenda
P1. Resolution 50-R-20, Approving a Plat of Re-subdivision for 1100
Hartrey Avenue
City Council adopted Resolution 50-R-20 approving a resubdivision of
1100 Hartrey Avenue.
For Action
Approved on Consent Agenda
CM1.Page 122 of 496
P2. Ordinance 73-O-20, Amendments to the Plan Commission
City Council adopted Ordinance 73-O-20 with changes to the City Code
regarding the Plan Commission, notably inclusion of the most recently
adopted Comprehensive Plan (2000).
For Introduction
Approved on Consent Agenda
P3. Ordinance 74-O-20, Amending the City Code to add the Zoning
Board of Appeals
City Council adopted Ordinance 74-O-20 with changes to the City Code to
establish the Zoning Board of Appeals (ZBA).
For Introduction
Approved on Consent Agenda
P4. Ordinance 64-O-20 Granting a Special Use for a Child Residential
Care Home for Boys Hope Girls Hope of Illinois at 820 Gaffield Place
City Council adopted Ordinance 64-O-20 granting a special use for a Child
Residential Care Home for Boys Hope Girls Hope of Illinois at 820 Gaffield
Place in the R4a General Residential District. The applicant has complied
with all zoning requirements and meets the Standards for special use for
this district.
For Action
Approved on Consent Agenda
P5. Ordinance 65-O-20 granting a special use for a Child Residential
Care Home for Boys Hope Girls Hope of Illinois at 824 Gaffield Place
City Council adopted Ordinance 65-O-20 granting a special use for a Child
Residential Care Home at 824 Gaffield Place in the R4a General
Residential District. The applicant has complied with all zoning
requirements and meets the Standards for approval for the district.
For Action
Approved on Consent Agenda
ED1. Request to Defer Payments on Economic Development Loans
and Leases on City-Owned Properties until October 1, 2020, for
Businesses Negatively Impacted by COVID-19
City Council approved to modify Economic Development loans and
Cityowned property lease agreements by deferring payments until October
CM1.Page 123 of 496
1, 2020, to provide additional financial flexibility for businesses negatively
impacted by the COVID-19 crisis.
For Action
Approved on Consent Agenda
ED2. Approval of Funding for Chicago's North Shore Convention and
Visitors Bureau (CNSCVB) FY 2020
City Council approved funding for the Chicago's North Shore Convention
and Visitors Bureau (CNSCVB) in the amount of $41,805 for the period
July 1, 2020 through June 30, 2021. This represents a 50% decrease from
their 2019 allocation. Economic Development Partnership Account
#100.15.5300.62659. The City Council approved $147,000 for 2020. The
City has committed $50,000 to Downtown Evanston for enhanced trash
removal and marketing for 2020. Upon approval of CNSCVB's reduced
request and accounting for the $50,000 EvMark commitment, $55,195 will
remain in the account.
For Action
Approved 7-2 Ald. Suffredin and Fleming voted “No”
Motion: Ald.
Wilson
Second: Ald.
Rue Simmons
Watch
APP1. Approval of Appointments to Board, Commission, and
Committee
City Council approved appointments of David Kornhauser, Melanie West
and Mark A. van der Meulen to the Environment Board; Karla Thomas and
Kymberly Walton to the Equity and Empowerment Commission; Kemone
Hendricks and Michael McLean to the M/W/EBE Committee; Kerri Machut
to the Parks, Recreation & Community Services Board; Jeanne Lindwall
and Kristine Westerberg to the Plan Commission; Michelle Murray to the
Public Safety Civil Service Commission; George Varela to the Utilities
Commission; and the reappointment of Mary McAuley to the Zoning Board
of Appeals and Lynne Sered to the Public Safety Civil Service
Commission.
For Action
Approved on Consent Agenda
CM1.Page 124 of 496
Call of the Wards
Ward
1:
Made a reference to the Plan Commission to rezone the 1900 block of Orrington
Ave from a R4-A to R1.
Watch
Ward
2:
Thanked ETHS basketball coach Mike Ellis and his team for helping clean the
public park in front of the high school. Work is being done with members of the
community regarding a street naming project.
Watch
Ward
3:
No Report Watch
Ward
4:
Made a referral to the Planning & Development Committee to repeal the three
unrelated ordinances in conjunction with some other housing initiatives.
Watch
Ward
5:
Read a statement regarding the defunding of the police department which she
previously shared with advocates leading the initiative. Encouraged 5th Ward
residents who may have questions about what defunding the police means, to
attend a Ward meeting or reach out to advocates in the community who are having
meetings to discuss the issue. Thanked all the residents who attended the
previous 5th Ward meeting.
Watch
Ward
6:
There will be a joint Ward meeting with the 9th Ward on July 21, 2020.
Encouraged residents to submit their questions to have a discussion in preparation
for the City Council meeting on July 27, 2020.
Watch
Ward
7:
No Report Watch
Ward
8:
No Report Watch
Ward
9:
Ward meeting on July 15,2020. There will be a joint meeting with the 6th Ward on
July 21, 2020 to discuss policing.
Watch
Motion to make a referral to the Plan Commission to rezone the 1900
block of Orrington Ave. from a R4-A to R1.
Passed 9-0
Motion: Ald.
Fiske
Second: Ald.
Braithwaite
Adjournment
Ald. Wilson led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss an
agenda item regarding personnel . These agenda items are permitted subject to be considered
in Executive Session and are an enumerated exception under the Open Meetings Act with the
CM1.Page 125 of 496
exception being 5 ILCS 120/2(a)(c)(1). A roll call vote was taken and by a vote of 9-0 City
Council recessed into Executive Session.
CM1.Page 126 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Tera Davis, Accounts Payable Coordinator
CC: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Approval of the City of Evanston Payroll and Bills
Date: July 27, 2020
Recommended Action:
Staff recommends City Council approval of the City of Evanston Payroll for the period of June
22, 2020, through July 5, 2020, in the amount of $2,713,995.47, Bi lls List for July 28, 2020, in
the amount of $1,463,359.37.
Council Action:
For Action
Summary:
Payroll – June 22, 2020 through July 5, 2020 $2,713,995.47
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – July 28, 2020 $1,463,359.37
General Fund Amount – Bills list $ 273,859.36
Advanced Checks- $ 45,366.96
Supplemental List - $ 13,921.71
$ 333,148.03
TOTAL AMOUNT OF BILLS LIST & PAYROLL $4,177,354.84
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid a penalty, or to take advantage of early payment discounts.
Attachments:
07.28.2020 BILLS LIST FY20
A1.Page 127 of 496
100 GENERAL FUND
Vendor Invoice Date Payment Date Invoice Amount
105394 - VERIZON WIRELESS 07/01/2020 07/28/2020 19,178.21
1 $19,178.21
101192 - CONSERV FS 07/17/2020 07/28/2020 319.60
101192 - CONSERV FS 07/17/2020 07/28/2020 827.48
101192 - CONSERV FS 07/17/2020 07/28/2020 720.00
101192 - CONSERV FS 07/17/2020 07/28/2020 675.00
101192 - CONSERV FS 07/17/2020 07/28/2020 1,012.00
103639 - NATIONAL SEED 07/17/2020 07/28/2020 1,094.00
215687 - REINDERS, INC.07/17/2020 07/28/2020 560.00
7 $5,208.08
17428 - JORDI AMARAL CONSULTING 05/08/2020 07/14/2020 822.50
17428 - JORDI AMARAL CONSULTING 05/08/2020 07/14/2020 1,067.50
17428 - JORDI AMARAL CONSULTING 05/08/2020 07/14/2020 805.00
17428 - JORDI AMARAL CONSULTING 06/22/2020 07/14/2020 3,132.50
4 $5,827.50
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 04/27/2020 07/28/2020 47.22
1 $47.22
5 $5,874.72
5 $5,874.72
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 04/27/2020 07/28/2020 70.83
1 $70.83
10407 - NORTHWESTERN UNIVERSITY 07/10/2020 07/28/2020 129.50
1 $129.50
2 $200.33
102085 - GLOBAL EQUIPMENT CO.06/25/2020 07/28/2020 1,018.50
102085 - GLOBAL EQUIPMENT CO.06/25/2020 07/28/2020 1,018.50
102085 - GLOBAL EQUIPMENT CO.06/27/2020 07/28/2020 584.65
102085 - GLOBAL EQUIPMENT CO.06/27/2020 07/28/2020 1,169.30
102085 - GLOBAL EQUIPMENT CO.06/27/2020 07/28/2020 1,169.30
5 $4,960.25
17098 - PHOENIX SECURITY LTD 06/26/2020 07/28/2020 6,003.25
1 $6,003.25
101063 - CINTAS FIRST AID & SUPPLY 07/14/2020 07/28/2020 536.04
13413 - EMERGENT SAFETY SUPPLY 07/14/2020 07/28/2020 61.08
13413 - EMERGENT SAFETY SUPPLY 07/13/2020 07/28/2020 2,591.22
3 $3,188.34
317390 - SARAH FRANKS 07/15/2020 07/28/2020 171.10
1 $171.10
10 $14,322.94
17617 - LEE FEDER 07/17/2020 07/28/2020 1,060.00
1 $1,060.00
17522 - PETER BOGIRA 07/09/2020 07/28/2020 35.00
17523 - STEVE JONES 07/09/2020 07/28/2020 98.75
2 $133.75
188147 - AZAVAR AUDIT SOLUTIONS 07/09/2020 07/28/2020 521.21
1 $521.21
16914 - ALACRITI PAYMENTS LLC 07/09/2020 07/28/2020 5,000.00
1 $5,000.00
5 $6,714.96
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/09/2020 07/28/2020 1,395.16
1 $1,395.16
1 $1,395.16
105920 - EVMARK 06/16/2020 07/28/2020 12,500.00
105920 - EVMARK 03/31/2020 07/28/2020 12,500.00
2 $25,000.00
15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 07/15/2020 07/28/2020 9,511.50
103675 - NATURE'S PERSPECTIVE LANDSCAPING 05/19/2020 07/28/2020 714.76
2 $10,226.26
4 $35,226.26
22 $57,859.65
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 04/27/2020 07/28/2020 47.22
1 $47.22
122375 - LAW BULLETIN PUBLISHING COMPANY 06/30/2020 07/28/2020 155.00
106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 07/04/2020 07/28/2020 772.45
106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 07/01/2020 07/28/2020 974.08
3 $1,901.53
4 $1,948.75
4 $1,948.75
Invoice Description
Fund 100 - GENERAL FUND
Account 41223 - RSRV - FIELD USE FEES REC
ELECTION CONSULTANT- CLERKS OFFICE
Account 61060 - SEASONAL EMPLOYEES Totals
Account 61060 - SEASONAL EMPLOYEES
ELECTION CONSULTANT- CLERKS OFFICE
ELECTION CONSULTANT- CLERKS OFFICE
ELECTION CONSULTANT- CLERKS OFFICE
Account 22725 - CELL PHONE BILLS PAYABLE
COMMUNICATION CHARGES JUNE 20
Account22725 - CELL PHONE BILLS PAYABLE Totals
Business Unit 1400 - CITY CLERK
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
SEED FOR ATHLETIC FIELD MAINTENANCE
FIELD PAINT
Account 41223 - RSRV - FIELD USE FEES REC Totals
Department 14 - CITY CLERK
TURFACE FOR ATHLETIC FIELDS
SUPPLIES FOR ATHLETIC FIELD MAINTENANCE
LEGEND 5-WAY PER RYE
SUPPLIES FOR ATHLETIC FIELD MAINTENANCE
ATHLETIC FIELD SUPPLIES
Account 62506 - WORK- STUDY
WORK STUDY - JANUARY 1, 2020 - APRIL 30, 2020
Account 62506 - WORK- STUDY Totals
Business Unit 1505 - CITY MANAGER Totals
Business Unit 1505 - CITY MANAGER
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Business Unit 1400 - CITY CLERK Totals
Department 14 - CITY CLERK Totals
Department 15 - CITY MANAGER'S OFFICE
SECURITY GUARDS FOR MORTON CIVIC CENTER
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65090 - SAFETY EQUIPMENT
COVID SANITIZER
HAND SANITIZER DISPENSER - COVID
Account 62355 - LAUNDRY/OTHER CLEANING Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
Business Unit 1520 - EMERGENCY OPERATIONS CENTER
Account 62355 - LAUNDRY/OTHER CLEANING
COVID HAND SANITIZER
COVID HAND SANITIZER DISPENSER
COVID HAND SANITIZER DISPENSER
Business Unit 1560 - REVENUE & COLLECTIONS
Account 51620 - REAL ESTATE TRANSFER TAX
TRANSFER STAMP REFUND
Account 51620 - REAL ESTATE TRANSFER TAX Totals
Account 65095 - OFFICE SUPPLIES
REIMBURSEMENT FOR COVID RELATED OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1520 - EMERGENCY OPERATIONS CENTER Totals
COVID - SAFETY
COVID - SAFETY
COVID - SAFETY
Account 65090 - SAFETY EQUIPMENT Totals
MONTHLY CASHIERING SERVICES
Account 64545 - PERSONAL COMPUTER SOFTWARE Totals
Business Unit 1560 - REVENUE & COLLECTIONS Totals
Account 64541 - UTILITY TAX AUDIT SERVICES
AUDITING
Account 64541 - UTILITY TAX AUDIT SERVICES Totals
Account 64545 - PERSONAL COMPUTER SOFTWARE
Account 52010 - WHEEL TAX
NEW RESIDENT PAID LATE FEE ON WHEEL TAX
DUPLICATE WT PAYMENT
Account 52010 - WHEEL TAX Totals
LANDSCAPING AND MAINTENANCE DOWNTOWN- 1
Account 62659 - ECONOMIC DEVELOPMENT PARTNERSHIP CONTRIBUTIONS Totals
Account 65522 - BUSINESS DISTRICT IMPROVEMENTS
GREAT MERCHANT GRANT LANDSCAPE MAINTENANCE
Business Unit 1570 - ACCOUNTING Totals
Business Unit 5300 - ECON. DEVELOPMENT
Account 62659 - ECONOMIC DEVELOPMENT PARTNERSHIP CONTRIBUTIONS
LANDSCAPING AND MAINTENANCE DOWNTOWN - 2
Business Unit 1570 - ACCOUNTING
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 65010 - BOOKS, PUBLICATIONS, MAPS
LEGAL RESEARCH PACKAGE
Department 15 - CITY MANAGER'S OFFICE Totals
Department 17 - LAW
Business Unit 1705 - LEGAL ADMINISTRATION
Account 62380 - COPY MACHINE CHARGES
LANDSCAPING HILLS ARTS MEMORIAL GARDEN
Account 65522 - BUSINESS DISTRICT IMPROVEMENTS Totals
Business Unit 5300 - ECON. DEVELOPMENT Totals
Department 17 - LAW Totals
SUBSCRIPTION CHARGES
INFORMATION CHARGES - JUNE 2020
Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals
Business Unit 1705 - LEGAL ADMINISTRATION Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 07/28/20 - 07/28/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2020
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A1.Page 128 of 496
100 GENERAL FUND
Vendor Invoice Date Payment Date Invoice AmountInvoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 07/28/20 - 07/28/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2020
107398 - TESTING FOR PUBLIC SAFETY, LLC 07/10/2020 07/28/2020 7,100.00
105201 - TRANS UNION CORP 07/10/2020 07/28/2020 90.00
2 $7,190.00
11884 - QUEST DIAGNOSTICS CLINICAL LABORATORIES 07/10/2020 07/28/2020 3,894.00
1 $3,894.00
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 04/27/2020 07/28/2020 23.61
1 $23.61
257654 - GOVHR USA 07/13/2020 07/28/2020 6,000.00
17307 - TRANSPERFECT TRANSLATIONS INTERNATIONAL, INC.07/10/2020 07/28/2020 1,187.50
2 $7,187.50
6 $18,295.11
17430 - DACRA AJUDICATION SYSTEMS LLC DBA DACRA TECH LLC 07/08/2020 07/28/2020 2,000.00
17587 - IROL OPERATIONS, INC.07/07/2020 07/28/2020 3,600.00
137906 - STRYKER SALES CORPORATION 01/02/2020 07/28/2020 914.00
3 $6,514.00
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 04/27/2020 07/28/2020 85.61
1 $85.61
10407 - NORTHWESTERN UNIVERSITY 07/10/2020 07/28/2020 1,056.75
1 $1,056.75
5 $7,656.36
17524 - JOHN LYMAN 07/10/2020 07/28/2020 25.00
1 $25.00
14093 - VERIZON NETWORKFLEET, INC.07/01/2020 07/28/2020 132.65
1 $132.65
2 $157.65
10407 - NORTHWESTERN UNIVERSITY 07/10/2020 07/28/2020 409.50
1 $409.50
100401 - COMCAST CABLE 06/24/2020 07/28/2020 94.71
100891 - CARRIER CORPORATION 05/01/2020 07/28/2020 1,731.00
225034 - JASCO ELECTRIC CORPORATION 07/17/2020 07/28/2020 870.00
12792 - UNIFIRST CORPORATION 07/07/2020 07/28/2020 83.62
12792 - UNIFIRST CORPORATION 07/14/2020 07/28/2020 82.37
278136 - LAKESHORE RECYCLING SYSTEMS 07/17/2020 07/28/2020 146.44
6 $3,008.14
10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 06/16/2020 07/28/2020 3,070.60
14093 - VERIZON NETWORKFLEET, INC.07/01/2020 07/28/2020 379.00
2 $3,449.60
101143 - COMED 07/02/2020 07/28/2020 138.07
1 $138.07
103744 - NICOR 06/15/2020 07/28/2020 219.43
103744 - NICOR 06/15/2020 07/28/2020 666.54
103744 - NICOR 06/15/2020 07/28/2020 198.83
103744 - NICOR 07/01/2020 07/28/2020 116.57
4 $1,201.37
14 $8,206.68
27 $34,315.80
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/09/2020 07/28/2020 661.53
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 04/27/2020 07/28/2020 118.05
2 $779.58
180077 - Sarah K Flax 07/08/2020 07/28/2020 417.85
17528 - UNIVISION COMMUNICATIONS INC.07/15/2020 07/28/2020 2,500.00
2 $2,917.85
4 $3,697.43
17396 - ECOPRO ENVIRONMENTAL INC.07/16/2020 07/28/2020 7,900.00
17395 - FIRE PROS 07/16/2020 07/28/2020 225.00
17395 - FIRE PROS 07/16/2020 07/28/2020 815.00
12822 - MBR WRECKING INC.07/16/2020 07/28/2020 2,100.00
279468 - TEPIC LANDSCAPING, INC.07/16/2020 07/28/2020 600.00
279468 - TEPIC LANDSCAPING, INC.07/16/2020 07/28/2020 1,000.00
6 $12,640.00
279468 - TEPIC LANDSCAPING, INC.07/16/2020 07/28/2020 400.00
1 $400.00
7 $13,040.00
17529 - MICHAEL PACCIONE 07/16/2020 07/28/2020 100.00
1 $100.00
17521 - JAMES B. MORAN CENTE YOUTH JONATHON ORLOVE 07/09/2020 07/28/2020 275.00
1 $275.00
294693 - CLEAN CITY INNOVATIONS, LLC 07/16/2020 07/28/2020 420.00
294693 - CLEAN CITY INNOVATIONS, LLC 07/16/2020 07/28/2020 420.00
2 $840.00
14093 - VERIZON NETWORKFLEET, INC.07/01/2020 07/28/2020 151.60
1 $151.60
EMPLOYEE TESTING-TESTING FOR PUBLIC SAFETY,LLC
EMPLOYMENT BACKGROUND CHECKS-TRANSUNION
Account 62160 - EMPLOYMENT TESTING SERVICES Totals
Account 62270 - MEDICAL/HOSPITAL SERVICES
Department 19 - ADMINISTRATIVE SERVICES
Business Unit 1929 - HUMAN RESOURCE DIVISION
Account 62160 - EMPLOYMENT TESTING SERVICES
Account 62512 - RECRUITMENT Totals
Business Unit 1929 - HUMAN RESOURCE DIVISION Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI.
Account 62380 - COPY MACHINE CHARGES Totals
Account 62512 - RECRUITMENT
RECRUITMENT-GOVHR USA
RECRUITMENT-TRANSPERFECT
EMPLOYMENT TESTING-QUEST DIAGNOSTICS
Account 62270 - MEDICAL/HOSPITAL SERVICES Totals
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
WORK STUDY - JANUARY 1, 2020 - APRIL 30, 2020
Account 62506 - WORK- STUDY Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 62506 - WORK- STUDY
Account 62340 - IT COMPUTER SOFTWARE
SOFTWARE SERVICE
APPLICATION PROGRAMMING INTERFACE
EMS
Account 62340 - IT COMPUTER SOFTWARE Totals
Business Unit 1950 - FACILITIES
Account 61060 - SEASONAL EMPLOYEES
WORK STUDY - JANUARY 1, 2020 - APRIL 30, 2020
Account 61060 - SEASONAL EMPLOYEES Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS
Account 52505 - TICKET FINES-PARKING
OVERPAID FOR PARKING CITATION
Account 52505 - TICKET FINES-PARKING Totals
SECURITY SOLUTIONS FOR MULTIPLE BUILDINGS
AVL TRACKERS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64005 - ELECTRICITY
MATS FOR SERVICE CENTER
4TH OF JULY PORTABLE TOILETS
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
Account 62225 - BLDG MAINTENANCE SERVICES
COMMUNICATION CHARGES
AUG-JULY 2021 PDHQ CHILLER MAINTENANCE
REPAIR WORK AT PARK
MATS FOR SERVICE CENTER
Business Unit 1950 - FACILITIES Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Department 21 - COMMUNITY DEVELOPMENT
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
UTILITIES: COMED
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 63062 - CENSUS GRANT OTHER EXPENSES
REIMBURSEMENT: SPOTIFY ADS CENSUS
CENSUS 2020 OUTREACH TO LATINX COMMUNITY
Account 63062 - CENSUS GRANT OTHER EXPENSES Totals
Business Unit 2105 - PLANNING & ZONING
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
PROPERTY STANDARDS - 1223 PITNER
PROPERTY STANDARDS - 1811 DEMPSTER
PROPERTY STANDARDS - 2012 MAPLE
PROPERTY STANDARDS - 1834 BROWN
PROPERTY STANDARDS - 1319 MCDANIEL
Business Unit 2105 - PLANNING & ZONING Totals
Business Unit 2115 - PROPERTY STANDARDS
Account 62469 - IL VACANT PROPERTY EXP
PROPERTY STANDARDS - 2012 MAPLE
Account 52030 - CONTRACTORS' LICENSES Totals
Account 52080 - BUILDING PERMITS
DUPLICATE PAYMENTS FOR BUILDING PERMIT
Account 52080 - BUILDING PERMITS Totals
Business Unit 2115 - PROPERTY STANDARDS Totals
Business Unit 2126 - BUILDING INSPECTION SERVICES
Account 52030 - CONTRACTORS' LICENSES
CONTRACTOR LICENSE NOT NEEDED
Account 62469 - IL VACANT PROPERTY EXP Totals
Account 62493 - PROPERTY CLEAN UP EXPENSE
PROPERTY STANDARDS - 1633 MONROE
Account 62493 - PROPERTY CLEAN UP EXPENSE Totals
Account 62236 - SOFTWARE MAINTENANCE
AVL TRACKERS
Account 62236 - SOFTWARE MAINTENANCE Totals
Account 62190 - GRAFFITI REMOVAL SERVICES
GRAFFITI REMOVAL SUPPLIES
GRAFFITI REMOVAL SUPPLIES
Account 62190 - GRAFFITI REMOVAL SERVICES Totals
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A1.Page 129 of 496
100 GENERAL FUND
Vendor Invoice Date Payment Date Invoice AmountInvoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 07/28/20 - 07/28/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2020
11878 - HOWARD RUDNY 07/16/2020 07/28/2020 153.88
1 $153.88
101631 - ELEVATOR INSPECTION SERVICE 07/16/2020 07/28/2020 50.00
1 $50.00
316000 - SAFEBUILT ILLINOIS 07/16/2020 07/28/2020 4,689.09
1 $4,689.09
8 $6,259.57
19 $22,997.00
291625 - THE PRINTED WORD, INC.07/06/2020 07/28/2020 30.00
1 $30.00
106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 07/01/2020 07/28/2020 569.83
1 $569.83
101832 - FEDERAL EXPRESS CORP.07/01/2020 07/28/2020 14.01
104680 - SETCOM CORP.06/10/2020 07/28/2020 96.56
2 $110.57
177538 - ILLINOIS LAW ENFORCEMENT ALARM SYSTEM 07/01/2020 07/28/2020 480.00
1 $480.00
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 04/27/2020 07/28/2020 283.32
1 $283.32
103617 - NATIONAL AWARDS & FINE GIFTS 07/16/2020 07/28/2020 139.00
1 $139.00
103744 - NICOR 06/15/2020 07/28/2020 287.22
1 $287.22
16715 - UNCHARTED SOFTWARE INC.07/03/2020 07/28/2020 924.00
1 $924.00
9 $2,823.94
222307 - VCG UNIFORM 07/06/2020 07/28/2020 324.75
222307 - VCG UNIFORM 07/06/2020 07/28/2020 129.95
222307 - VCG UNIFORM 07/06/2020 07/28/2020 524.15
3 $978.85
17073 - BARCODES, INC.07/08/2020 07/28/2020 461.96
1 $461.96
4 $1,440.81
167307 - NET TRANSCRIPTS, INC.06/30/2020 07/28/2020 29.85
1 $29.85
1 $29.85
103774 - NORTH EAST MULTI-REGIONAL TRAINING INC 03/30/2020 07/28/2020 11,875.00
1 $11,875.00
100401 - COMCAST CABLE 07/08/2020 07/28/2020 65.42
1 $65.42
2 $11,940.42
100310 - ANDERSON PEST CONTROL 07/02/2020 07/28/2020 59.88
1 $59.88
11988 - EVANSTON ANIMAL SHELTER ASSOCIATION 06/01/2020 07/28/2020 11,562.31
1 $11,562.31
2 $11,622.19
101134 - COLLEY ELEVATOR CO.07/01/2020 07/28/2020 207.00
102318 - HENRICHSEN FIRE & SAFETY 07/02/2020 07/28/2020 848.55
2 $1,055.55
228912 - DUSTCATCHERS, INC.06/16/2020 07/28/2020 46.75
1 $46.75
3 $1,102.30
21 $28,959.51
103137 - MABAS DIVISION III 07/01/2020 07/28/2020 711.00
1 $711.00
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 04/27/2020 07/28/2020 70.83
1 $70.83
103744 - NICOR 06/15/2020 07/28/2020 229.11
103744 - NICOR 06/15/2020 07/28/2020 287.73
103744 - NICOR 06/15/2020 07/28/2020 287.21
103744 - NICOR 06/15/2020 07/28/2020 250.12
103744 - NICOR 06/15/2020 07/28/2020 218.36
5 $1,272.53
7 $2,054.36
17500 - METROPOLITAN FIRE PROTECTION 07/09/2020 07/28/2020 200.00
1 $200.00
1 $200.00
100316 - ANDRES MEDICAL BILLING 07/14/2020 07/28/2020 5,483.85
1 $5,483.85
RUDNY - PLUMBING LICENSE RENEWAL
Account 62360 - MEMBERSHIP DUES Totals
Account 62425 - ELEVATOR CONTRACT COSTS
ELEVATOR INSPECTION
Account 62360 - MEMBERSHIP DUES
Business Unit 2205 - POLICE ADMINISTRATION
Account 62210 - PRINTING
PRINTING SERVICES - BUSINESS CARDS
Account 62210 - PRINTING Totals
Business Unit 2126 - BUILDING INSPECTION SERVICES Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Department 22 - POLICE
Account 62425 - ELEVATOR CONTRACT COSTS Totals
Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV
INSPECTION AND PLAN REVIEW CONSULTING SERVICES
Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV Totals
MEMBERSHIP DUES - 7/2020 TO 6/2021
Account 62360 - MEMBERSHIP DUES Totals
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
OVERNIGHT SHIPPING
SWE-IMZ4 SETCOM LIBERATOR WIRELESS SUPERMIC
Account 62280 - OVERNIGHT MAIL CHARGES Totals
Account 62360 - MEMBERSHIP DUES
Account 62272 - OTHER PROFESSIONAL SERVICES
INFORMATION CHARGES - JUNE
Account 62272 - OTHER PROFESSIONAL SERVICES Totals
Account 62280 - OVERNIGHT MAIL CHARGES
GEOTIME DESKTOP SOFTWARE ANNUAL MAINTENANCE
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Business Unit 2205 - POLICE ADMINISTRATION Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
Account 62380 - COPY MACHINE CHARGES Totals
Account 62490 - OTHER PROGRAM COSTS
RETIREMENT SHADOWBOX
Account 62490 - OTHER PROGRAM COSTS Totals
Account 65020 - CLOTHING Totals
Account 65125 - OTHER COMMODITIES
IN-CAR PRINTER PAPER
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2210 - PATROL OPERATIONS
Account 65020 - CLOTHING
UNIFORM - SERVICE DESK RECRUIT
UNIFORM - PROMOTION
UNIFORM - PROMOTION
Account 62295 - TRAINING & TRAVEL
ANNUAL MEMBERSHIP POLICE TRAINING
Account 62295 - TRAINING & TRAVEL Totals
Account 64565 - CABLE - VIDEO
Account 62770 - MISCELLANEOUS Totals
Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION
Business Unit 2210 - PATROL OPERATIONS Totals
Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS
Account 62770 - MISCELLANEOUS
TRANSCRIPTS
Account 62272 - OTHER PROFESSIONAL SERVICES
ANIMAL SHELTER OPERATIONAL COSTS JAN 2020 - APRIL 2020
Account 62272 - OTHER PROFESSIONAL SERVICES Totals
Business Unit 2280 - ANIMAL CONTROL Totals
Business Unit 2280 - ANIMAL CONTROL
Account 62225 - BLDG MAINTENANCE SERVICES
PEST CONTROL - ANIMAL SHELTER (JULY 2020)
Account 62225 - BLDG MAINTENANCE SERVICES Totals
CABLE SERVICE
Account 64565 - CABLE - VIDEO Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION Totals
Department 22 - POLICE Totals
Department 23 - FIRE MGMT & SUPPORT
Business Unit 2305 - FIRE MGT & SUPPORT
Account 62360 - MEMBERSHIP DUES
Account 65125 - OTHER COMMODITIES
FLOOR MATS
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2295 - BUILDING MANAGEMENT Totals
Business Unit 2295 - BUILDING MANAGEMENT
Account 62225 - BLDG MAINTENANCE SERVICES
ELEVATOR INSPECTION
FIRE EQUIPMENT MAINTENANCE SERVICE
Account 62225 - BLDG MAINTENANCE SERVICES Totals
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 62380 - COPY MACHINE CHARGES Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
UTILITIES: NICOR
MABAS ILLINOIS DUES
Account 62360 - MEMBERSHIP DUES Totals
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 53675 - AMBULANCE SERVICE
AMBULANCE SERVICES - JUNE 2020
Account 53675 - AMBULANCE SERVICE Totals
Account 52135 - FIRE PLAN REVIEW Totals
Business Unit 2310 - FIRE PREVENTION Totals
Business Unit 2315 - FIRE SUPPRESSION
Business Unit 2305 - FIRE MGT & SUPPORT Totals
Business Unit 2310 - FIRE PREVENTION
Account 52135 - FIRE PLAN REVIEW
DUPLICATE PAYMENT FOR PERMIT
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Page 4 of 26
A1.Page 130 of 496
100 GENERAL FUND
Vendor Invoice Date Payment Date Invoice AmountInvoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 07/28/20 - 07/28/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2020
17533 - ADAM BINDERT 07/16/2020 07/28/2020 65.00
17532 - CINDY REED 07/16/2020 07/28/2020 80.00
17531 - DIANE PETERSMARCK 07/16/2020 07/28/2020 80.00
17534 - MAMATA REDDY 07/16/2020 07/28/2020 50.00
17530 - PAMELA WINKLER 07/16/2020 07/28/2020 55.00
5 $330.00
100158 - AIR ONE EQUIPMENT 03/13/2020 07/28/2020 324.97
100158 - AIR ONE EQUIPMENT 06/03/2020 07/28/2020 40.00
2 $364.97
104171 - PRAXAIR DISTIBUTION INC 06/22/2020 07/28/2020 777.05
1 $777.05
106927 - STATE CHEMICAL MFG CO.03/19/2020 07/28/2020 994.08
1 $994.08
10 $7,949.95
18 $10,204.31
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 04/27/2020 07/28/2020 47.22
1 $47.22
1 $47.22
15887 - BETTER IMPACT USA INC.07/15/2020 07/28/2020 125.00
1 $125.00
14093 - VERIZON NETWORKFLEET, INC.07/01/2020 07/28/2020 151.60
1 $151.60
2 $276.60
3 $323.82
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/09/2020 07/28/2020 1,281.57
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 04/27/2020 07/28/2020 47.22
2 $1,328.79
2 $1,328.79
14093 - VERIZON NETWORKFLEET, INC.07/01/2020 07/28/2020 94.75
1 $94.75
1 $94.75
15016 - DYNEGY 07/10/2020 07/28/2020 951.64
1 $951.64
278136 - LAKESHORE RECYCLING SYSTEMS 07/17/2020 07/28/2020 1,840.00
1 $1,840.00
2 $2,791.64
102755 - JORSON & CARLSON 07/10/2020 07/28/2020 35.76
10194 - NEXTIME, INC 07/06/2020 07/28/2020 390.00
2 $425.76
14954 - JIMMY KAHN 07/14/2020 07/28/2020 400.00
1 $400.00
14991 - D.I.M.E.07/14/2020 07/28/2020 700.00
15639 - DONALD HOWARD 07/14/2020 07/28/2020 450.00
2 $1,150.00
17254 - DANIEL WANG 07/14/2020 07/28/2020 600.00
16963 - JONATHAN STOPEK 07/14/2020 07/28/2020 700.00
17255 - JOSHUA F. KENNEDY 07/14/2020 07/28/2020 600.00
17253 - NATHAN SCHIMPF 07/14/2020 07/28/2020 600.00
4 $2,500.00
15016 - DYNEGY 07/10/2020 07/28/2020 7,187.39
1 $7,187.39
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/30/2020 07/28/2020 105.96
10546 - SUPERIOR INDUSTRIAL SUPPLY 07/01/2020 07/28/2020 187.46
12792 - UNIFIRST CORPORATION 07/14/2020 07/28/2020 49.37
3 $342.79
102520 - ILLINOIS PAPER DBA IMPACT NETWORKING LLC 07/13/2020 07/28/2020 128.80
1 $128.80
14 $12,134.74
100310 - ANDERSON PEST CONTROL 07/02/2020 07/28/2020 37.75
1 $37.75
10273 - EVP ACADEMIES, LLC 07/03/2020 07/28/2020 9,086.00
1 $9,086.00
15016 - DYNEGY 07/10/2020 07/28/2020 747.49
1 $747.49
103744 - NICOR 06/15/2020 07/28/2020 240.29
1 $240.29
4 $10,111.53
104914 - STA-KLEEN INC.07/15/2020 07/28/2020 41.00
1 $41.00
100310 - ANDERSON PEST CONTROL 07/15/2020 07/28/2020 43.30
1 $43.30
Account 56157 - CITIZENS CPR CLASS FEES
Account 62522 - SCBA EQ MAINT AGREEMENTS Totals
Account 65015 - CHEMICALS/ SALT
MEDICAL OXYGEN
Account 65015 - CHEMICALS/ SALT Totals
Account 56157 - CITIZENS CPR CLASS FEES Totals
Account 62522 - SCBA EQ MAINT AGREEMENTS
COMPRESSOR REPAIR
METER GAS
CANCELLED CPR CLASS
CANCELLED HEARTSAVER CPR AND FIRST AID CLASS
CANCELLED HEARTSAVER CPR AND FIRST AID CLASS
CANCELLED CPR CLASS
CANCELLED CPR CLASS
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Business Unit 2407 - HEALTH SERVICES ADMIN Totals
Department 23 - FIRE MGMT & SUPPORT Totals
Department 24 - HEALTH
Business Unit 2407 - HEALTH SERVICES ADMIN
Account 62380 - COPY MACHINE CHARGES
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Business Unit 2315 - FIRE SUPPRESSION Totals
Department 24 - HEALTH Totals
Department 30 - PARKS, REC. AND COMMUNITY SERV.
Business Unit 3010 - REC. BUSINESS & FISCAL MGMT
Account 62380 - COPY MACHINE CHARGES
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH Totals
Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH
Account 62477 - PHEP GRANT-EXPENSE
ANNUAL SOFTWARE SUB. FOR MEDICAL RESERVE CORP. APP SUBMISSION
Account 62477 - PHEP GRANT-EXPENSE Totals
Business Unit 3020 - REC GENERAL SUPPORT Totals
Business Unit 3025 - PARK UTILITIES
Account 64005 - ELECTRICITY
UTILITIES-DYNEGY
Business Unit 3020 - REC GENERAL SUPPORT
Account 62490 - OTHER PROGRAM COSTS
AVL TRACKERS
Account 62490 - OTHER PROGRAM COSTS Totals
COPIER CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Business Unit 3010 - REC. BUSINESS & FISCAL MGMT Totals
TIME CLOCK ANNUAL MAINTENANCE PLAN
Account 62245 - OTHER EQMT MAINTENANCE Totals
Account 62490 - OTHER PROGRAM COSTS
LITTLE BLACKHAWKS INSTRUCTOR
Business Unit 3025 - PARK UTILITIES Totals
Business Unit 3030 - CROWN COMMUNITY CENTER
Account 62245 - OTHER EQMT MAINTENANCE
ICE SCRAPER KNIVES CLEANED SHARPENED AND HONED
Account 64005 - ELECTRICITY Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
4TH OF JULY PORTABLE TOILETS
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
BROOMBALL REFEREE
BROOMBALL REFEREE
Account 62508 - SPORTS OFFICIALS Totals
Account 64005 - ELECTRICITY
Account 62505 - INSTRUCTOR SERVICES Totals
Account 62508 - SPORTS OFFICIALS
BROOMBALL REFEREE
BROOMBALL REFEREE
Account 62490 - OTHER PROGRAM COSTS Totals
Account 62505 - INSTRUCTOR SERVICES
DJ PUBLIC SKATE
POWER HOCKEY & LITTLE BLACKHAWKS CLASS
PAPER
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 3030 - CROWN COMMUNITY CENTER Totals
JANITORIAL SUPPLIES
JANITORIAL SUPPLY
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65095 - OFFICE SUPPLIES
UTILITIES-DYNEGY
Account 64005 - ELECTRICITY Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
UTILITIES-DYNEGY
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 62505 - INSTRUCTOR SERVICES
VOLLEYBALL CAMP
Account 62505 - INSTRUCTOR SERVICES Totals
Account 64005 - ELECTRICITY
Business Unit 3035 - CHANDLER COMMUNITY CENTER
Account 62495 - LICENSED PEST CONTROL SERVICES
MONTHLY PEST CONTROL
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
MONTHLY PEST CONTROL (JULY)
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
Account 62225 - BLDG MAINTENANCE SERVICES
OVER HOOD FILTER CLEANING
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 62495 - LICENSED PEST CONTROL SERVICES
Account 64015 - NATURAL GAS Totals
Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT
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A1.Page 131 of 496
100 GENERAL FUND
Vendor Invoice Date Payment Date Invoice AmountInvoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 07/28/20 - 07/28/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2020
15016 - DYNEGY 07/10/2020 07/28/2020 1,659.43
1 $1,659.43
103744 - NICOR 06/15/2020 07/28/2020 282.24
1 $282.24
4 $2,025.97
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 04/27/2020 07/28/2020 23.61
1 $23.61
15016 - DYNEGY 07/10/2020 07/28/2020 5,127.63
1 $5,127.63
103744 - NICOR 06/15/2020 07/28/2020 279.19
1 $279.19
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 06/24/2020 07/28/2020 313.29
1 $313.29
4 $5,743.72
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/09/2020 07/28/2020 .27
1 $0.27
14093 - VERIZON NETWORKFLEET, INC.07/01/2020 07/28/2020 37.90
1 $37.90
15016 - DYNEGY 07/10/2020 07/28/2020 110.10
1 $110.10
313420 - ORIGINAL WATERMEN 07/17/2020 07/28/2020 3,282.35
1 $3,282.35
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/24/2020 07/28/2020 493.68
1 $493.68
103425 - MIDWEST TIME RECORDER 07/17/2020 07/28/2020 240.00
1 $240.00
6 $4,164.30
14093 - VERIZON NETWORKFLEET, INC.07/01/2020 07/28/2020 18.95
1 $18.95
15016 - DYNEGY 07/10/2020 07/28/2020 21,562.16
1 $21,562.16
2 $21,581.11
100310 - ANDERSON PEST CONTROL 07/15/2020 07/28/2020 43.50
1 $43.50
1 $43.50
14093 - VERIZON NETWORKFLEET, INC.07/01/2020 07/28/2020 56.85
1 $56.85
1 $56.85
151986 - CINTAS CORPORATION #769 06/30/2020 07/28/2020 35.00
1 $35.00
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 07/01/2020 07/28/2020 217.88
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 07/07/2020 07/28/2020 93.40
2 $311.28
3 $346.28
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 04/27/2020 07/28/2020 23.61
1 $23.61
15016 - DYNEGY 07/10/2020 07/28/2020 305.52
1 $305.52
2 $329.13
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/09/2020 07/28/2020 16.13
1 $16.13
15016 - DYNEGY 07/10/2020 07/28/2020 622.62
1 $622.62
103744 - NICOR 06/15/2020 07/28/2020 216.14
1 $216.14
3 $854.89
16638 - JENNIFER VIETS 07/10/2020 07/28/2020 750.00
1 $750.00
100841 - DAYNA CALDERON 07/07/2020 07/28/2020 1,250.00
11924 - TRAVIS WHITLOCK 07/09/2020 07/28/2020 500.00
2 $1,750.00
17305 - JOE PRATT 07/09/2020 07/28/2020 1,500.00
1 $1,500.00
10352 - B&B PRODUCTIONS, INC 07/13/2020 07/28/2020 1,600.00
104672 - SERVICE SANITATION INC 07/13/2020 07/28/2020 470.00
2 $2,070.00
6 $6,070.00
Account 64005 - ELECTRICITY
UTILITIES-DYNEGY
Account 62380 - COPY MACHINE CHARGES Totals
Account 64005 - ELECTRICITY
UTILITIES-DYNEGY
Account 64005 - ELECTRICITY Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Business Unit 3080 - BEACHES
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 65040 - JANITORIAL SUPPLIES
Account 65020 - CLOTHING Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
UTILITIES-DYNEGY
Account 64005 - ELECTRICITY Totals
Account 65020 - CLOTHING
SWIMMING SUITS FOR LAKEFRONT STAFF
Account 62490 - OTHER PROGRAM COSTS
AVL TRACKERS
Account 62490 - OTHER PROGRAM COSTS Totals
Account 64005 - ELECTRICITY
Account 64005 - ELECTRICITY
UTILITIES-DYNEGY
Account 64005 - ELECTRICITY Totals
Business Unit 3095 - CROWN ICE RINK Totals
Business Unit 3095 - CROWN ICE RINK
Account 62490 - OTHER PROGRAM COSTS
AVL TRACKERS
Account 62490 - OTHER PROGRAM COSTS Totals
Account 65070 - OFFICE/OTHER EQT MTN MATL
TIME CLOCK MAINTENANCE AT BEACH OFFICE
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
Business Unit 3080 - BEACHES Totals
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals
Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER
Business Unit 3100 - SPORTS LEAGUES Totals
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION
Account 62490 - OTHER PROGRAM COSTS
AVL TRACKERS
Business Unit 3100 - SPORTS LEAGUES
Account 62495 - LICENSED PEST CONTROL SERVICES
MONTHLY PEST CONTROL (JULY)
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
Business Unit 3605 - ECOLOGY CENTER
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
MONTHLY MAT SERVICE
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65040 - JANITORIAL SUPPLIES
Account 64005 - ELECTRICITY
UTILITIES-DYNEGY
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
Business Unit 3710 - NOYES CULTURAL ARTS CENTER
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 64005 - ELECTRICITY
UTILITIES-DYNEGY
Account 64005 - ELECTRICITY Totals
Business Unit 3605 - ECOLOGY CENTER Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
ENTERTAINMENT STARLIGHT CONCERT 2 OF 2
EMCEE FOR STARLIGHT CONCERT SERIES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 3720 - CULTURAL ARTS PROGRAMS
Account 62505 - INSTRUCTOR SERVICES
DESIGN AND IMPLEMENT WIZARD CAMP
Account 62505 - INSTRUCTOR SERVICES Totals
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals
SOUND FOR STARLIGHT CONCERTS JULY
PORTABLE SANITATION STARLIGHT
Account 62515 - RENTAL SERVICES Totals
Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals
Account 62511 - ENTERTAIN/PERFORMER SERV
STARLIGHT CONCERT PERFORMER
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
Account 62515 - RENTAL SERVICES
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Page 6 of 26
A1.Page 132 of 496
100 GENERAL FUND
Vendor Invoice Date Payment Date Invoice AmountInvoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 07/28/20 - 07/28/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2020
103744 - NICOR 06/15/2020 07/28/2020 512.11
1 $512.11
1 $512.11
56 $68,189.31
17502 - DAN ROSEN 07/09/2020 07/28/2020 32.00
1 $32.00
203787 - LOUIS SILVERSTEIN 07/16/2020 07/28/2020 110.00
1 $110.00
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 04/27/2020 07/28/2020 47.22
1 $47.22
14093 - VERIZON NETWORKFLEET, INC.07/01/2020 07/28/2020 990.65
1 $990.65
101063 - CINTAS FIRST AID & SUPPLY 07/14/2020 07/28/2020 54.27
1 $54.27
5 $1,234.14
10407 - NORTHWESTERN UNIVERSITY 07/10/2020 07/28/2020 193.50
1 $193.50
1 $193.50
14787 - CLEANSLATE CHICAGO, LLC 05/31/2020 07/28/2020 3,177.22
14787 - CLEANSLATE CHICAGO, LLC 06/30/2020 07/28/2020 3,177.22
15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 07/15/2020 07/28/2020 3,335.92
15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 07/15/2020 07/28/2020 5,488.57
4 $15,178.93
297163 - KOMPAN, INC.07/15/2020 07/28/2020 640.00
1 $640.00
5 $15,818.93
101832 - FEDERAL EXPRESS CORP.07/08/2020 07/28/2020 62.07
1 $62.07
1 $62.07
15016 - DYNEGY 07/10/2020 07/28/2020 30.56
1 $30.56
100747 - MOBO TREX 06/28/2020 07/28/2020 280.00
1 $280.00
103411 - MIDWEST FENCE COMPANY 07/07/2020 07/28/2020 1,172.00
1 $1,172.00
3 $1,482.56
15 $18,791.20
198 $273,859.36
Business Unit 3806 - CIVIC CENTER SERVICES
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 56134 - PRIVATE ELM TREE INSURANCE MONEY
RESIDENT DECIDED AGAINST THE DUTCH ELM INSURANCE
Account 56134 - PRIVATE ELM TREE INSURANCE MONEY Totals
Account 62380 - COPY MACHINE CHARGES
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN
Account 52131 - VISITOR PARKING PERMITS
OVERPAID FOR VISITOR PASSES
Account 52131 - VISITOR PARKING PERMITS Totals
Business Unit 3806 - CIVIC CENTER SERVICES Totals
Department 30 - PARKS, REC. AND COMMUNITY SERV. Totals
Department 40 - PUBLIC WORKS AGENCY
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals
Business Unit 4320 - FORESTRY
Account 61060 - SEASONAL EMPLOYEES
WORK STUDY - JANUARY 1, 2020 - APRIL 30, 2020
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 65090 - SAFETY EQUIPMENT
FIRST AID CABINET MAINTENANCE
Account 65090 - SAFETY EQUIPMENT Totals
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 62199 - PARK MNTNCE & FURNITURE RPLCMN Totals
Account 62195 - LANDSCAPE MAINTENANCE SERVICES
FY2020 PARK MOWING CONTRACT
FY2020 PARK MOWING CONTRACT
FY2020 GREEN BAY ROAD LANDSCAPING MAINTENANCE
FY2020 STREETSCAPE & RAIN GARDEN LANDSCAPE MAINTENANCE
Account 61060 - SEASONAL EMPLOYEES Totals
Business Unit 4320 - FORESTRY Totals
Business Unit 4330 - GREENWAYS
Fund 100 - GENERAL FUND Totals
Account 65115 - TRAFFIC CONTROL SUPPLI Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals
Department 40 - PUBLIC WORKS AGENCY Totals
TRAFFIC SIGNAL LED GREEN ARROW INSERTS
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
Account 65115 - TRAFFIC CONTROL SUPPLI
GUARD RAIL REPAIR
Account 64008 - FESTIVAL LIGHTING
UTILITIES-DYNEGY
Account 64008 - FESTIVAL LIGHTING Totals
Account 65070 - OFFICE/OTHER EQT MTN MATL
Account 62315 - POSTAGE Totals
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT
Business Unit 4330 - GREENWAYS Totals
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING
Account 62315 - POSTAGE
SHIPPING
Account 62195 - LANDSCAPE MAINTENANCE SERVICES Totals
Account 62199 - PARK MNTNCE & FURNITURE RPLCMN
PLAYGROUND EQUIPMENT
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A1.Page 133 of 496
176 HUMAN SERVICES FUND
Vendor Invoice Date Payment Date Invoice Amount
105676 - YOUTH JOB CENTER OF EVANSTON 07/14/2020 07/28/2020 15,120.00
1 $15,120.00
1 $15,120.00
101725 - INTERFAITH ACTION OF EVANSTON 07/15/2020 07/28/2020 3,712.50
1 $3,712.50
16424 - BOOKS AND BREAKFAST 07/15/2020 07/28/2020 6,187.50
1 $6,187.50
252616 - THE HARBOUR, INC.07/15/2020 07/28/2020 2,227.50
1 $2,227.50
103793 - NORTH SHORE SENIOR CENTER 07/15/2020 07/28/2020 10,023.75
1 $10,023.75
121037 - METROPOLITAN FAMILY SERVICES 07/15/2020 07/28/2020 18,067.50
1 $18,067.50
321674 - CHILDCARE NETWORK OF EVANSTON 07/15/2020 07/28/2020 11,756.25
1 $11,756.25
288204 - JAMES B. MORAN CENTER FOR YOUTH ADVOCACY 07/15/2020 07/28/2020 12,375.00
1 $12,375.00
104716 - SHORE COMMUNITY SERVICES 07/15/2020 07/28/2020 8,308.50
1 $8,308.50
103297 - MEALS AT HOME DBA MEALS ON WHEELS NORTHEASTERN IL 07/15/2020 07/28/2020 2,475.00
1 $2,475.00
104033 - PEER SERVICES, INC.07/15/2020 07/28/2020 19,646.50
1 $19,646.50
105221 - TRILOGY, INC.07/15/2020 07/28/2020 7,425.00
1 $7,425.00
153686 - CENTER FOR INDEPENDENT FUTURES 07/15/2020 07/28/2020 3,081.25
1 $3,081.25
101811 - FAMILY FOCUS 07/15/2020 07/28/2020 9,900.00
1 $9,900.00
302371 - YOUTH & OPPORTUNITY UNITED 07/15/2020 07/28/2020 18,097.75
1 $18,097.75
102388 - IMPACT BEHAVIORAL HEALTH PARTNERS 07/15/2020 07/28/2020 14,107.50
1 $14,107.50
101035 - LEARNING BRIDGE 07/15/2020 07/28/2020 2,673.00
1 $2,673.00
101187 - CONNECTIONS FOR THE HOMELESS 07/15/2020 07/28/2020 14,850.00
1 $14,850.00
102565 - INFANT WELFARE SOCIETY 07/15/2020 07/28/2020 14,478.75
1 $14,478.75
10245 - NORTHWEST CENTER AGAINST SEXUAL ASSAULT 07/15/2020 07/28/2020 4,702.50
1 $4,702.50
19 $184,095.75
20 $199,215.75
20 $199,215.75
Department 24 - HEALTH Totals
Fund 176 - HUMAN SERVICES FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 07/28/20 - 07/28/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2020
Account 67146 - NORTHWEST CASA
2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD
Account 67146 - NORTHWEST CASA Totals
Business Unit 4651 - HEALTH & HUMAN SERVICES Totals
Account 67110 - CONNECTIONS FOR THE HOMELESS Totals
Account 67125 - INFANT WELFARE SOCIETY
2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD
Account 67125 - INFANT WELFARE SOCIETY Totals
2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD
Account 67090 - Child Care Center Of Evanston Totals
Account 67110 - CONNECTIONS FOR THE HOMELESS
2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD
Account 67065 - HOUSING OPTIONS
2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD
Account 67065 - HOUSING OPTIONS Totals
Account 67090 - Child Care Center Of Evanston
Account 67030 - FAMILY FOCUS Totals
Account 67045 - YOU
2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD
Account 67045 - YOU Totals
2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD
Account 67018 - Center for Independent Futures Totals
Account 67030 - FAMILY FOCUS
2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD
Account 67017 - Trilogy Inc.
2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD
Account 67017 - Trilogy Inc. Totals
Account 67018 - Center for Independent Futures
Account 63120 - MEALS AT HOME Totals
Account 67015 - PEER SERVICES
2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD
Account 67015 - PEER SERVICES Totals
2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD
Account 63071 - SHORE COMMUNITY SERVICES Totals
Account 63120 - MEALS AT HOME
2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD
Account 63069 - JAMES MORAN CENTER
2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD
Account 63069 - JAMES MORAN CENTER Totals
Account 63071 - SHORE COMMUNITY SERVICES
Account 62990 - METROPOLITAN FAMILY SERV Totals
Account 63067 - CHILDCARE NETWORK EVANSTON
2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD
Account 63067 - CHILDCARE NETWORK EVANSTON Totals
2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD
Account 62980 - NORTH SHORE SENIOR CENTER Totals
Account 62990 - METROPOLITAN FAMILY SERV
2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD
Account 62962 - THE HARBOUR, INC.
2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD
Account 62962 - THE HARBOUR, INC. Totals
Account 62980 - NORTH SHORE SENIOR CENTER
Account 62960 - INTERFAITH ACTION COUNCIL Totals
Account 62961 - BOOKS AND BREAKFAST
2ND QUARTER DISBURSEMENT FOR MHB FUNDS
Account 62961 - BOOKS AND BREAKFAST Totals
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals
Business Unit 4651 - HEALTH & HUMAN SERVICES
Account 62960 - INTERFAITH ACTION COUNCIL
2ND DISBURSEMENT OF MENTAL HEALTH BOARD AWARD
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION
Account 61060 - SEASONAL EMPLOYEES
SUMMER PWE FOR iKITS CAREERS PARTICIPANTS
Account 61060 - SEASONAL EMPLOYEES Totals
Invoice Description
Fund 176 - HUMAN SERVICES FUND
Department 24 - HEALTH
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A1.Page 134 of 496
180 GOOD NEIGHBOR FUND
Vendor Invoice Date Payment Date Invoice Amount
15757 - TIZ MEDIA FOUNDATION 06/29/2020 07/28/2020 1,150.00
1 $1,150.00
1 $1,150.00
1 $1,150.00
1 $1,150.00
Business Unit 1800 - GOOD NEIGHBOR ADMINISTRATION Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 180 - GOOD NEIGHBOR FUND Totals
Business Unit 1800 - GOOD NEIGHBOR ADMINISTRATION
Account 62490 - OTHER PROGRAM COSTS
CARP - FINAL PAYMENT
Account 62490 - OTHER PROGRAM COSTS Totals
Invoice Description
Fund 180 - GOOD NEIGHBOR FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
Payment Date Range 07/28/20 - 07/28/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2020
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200 MOTOR FUEL TAX FUND
Vendor Invoice Date Payment Date Invoice Amount
101143 - COMED 06/29/2020 07/28/2020 6.47
101143 - COMED 07/08/2020 07/28/2020 7,444.05
2 $7,450.52
101143 - COMED 07/02/2020 07/28/2020 5,848.34
1 $5,848.34
3 $13,298.86
3 $13,298.86
3 $13,298.86
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 200 - MOTOR FUEL TAX FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 07/28/20 - 07/28/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2020
Account 64007 - TRAFFIC LIGHT ELECTRICITY
UTILITIES: COMED
Account 64007 - TRAFFIC LIGHT ELECTRICITY Totals
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION
Account 64006 - LIGHTING
UTILITIES: COMED
UTILITIES: COMED
Account 64006 - LIGHTING Totals
Invoice Description
Fund 200 - MOTOR FUEL TAX FUND
Department 40 - PUBLIC WORKS AGENCY
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A1.Page 136 of 496
205 EMERGENCY TELEPHONE(E911)
Vendor Invoice Date Payment Date Invoice Amount
100987 - CHICAGO COMMUNICATIONS, LLC.07/09/2020 07/28/2020 674.00
103536 - MOTOROLA SOLUTIONS, INC.07/01/2020 07/28/2020 126.00
103536 - MOTOROLA SOLUTIONS, INC.07/03/2020 07/28/2020 4,595.37
3 $5,395.37
149416 - AT & T 06/22/2020 07/28/2020 286.80
1 $286.80
104680 - SETCOM CORP.06/10/2020 07/28/2020 7,440.00
1 $7,440.00
5 $13,122.17
5 $13,122.17
5 $13,122.17
Department 22 - POLICE Totals
Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 07/28/20 - 07/28/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2020
Account 65085 - MINOR EQUIPMENT & TOOLS
SWE-IMZ4 SETCOM LIBERATOR WIRELESS SUPERMIC
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES
Account 64505 - TELECOMMUNICATIONS Totals
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
MOBILE RADIO
COMMUNICATION CHARGES
COMMUNICATION EQUIPMENT
Invoice Description
Fund 205 - EMERGENCY TELEPHONE (E911) FUND
Department 22 - POLICE
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215 CDBG FUND
Vendor Invoice Date Payment Date Invoice Amount
17064 - ENTERPRISE COMMUNITY PARTNERS, INC.07/15/2020 07/28/2020 5,499.95
1 $5,499.95
1 $5,499.95
1 $5,499.95
1 $5,499.95
Business Unit 5220 - CDBG ADMINISTRATION Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 215 - CDBG FUND Totals
Business Unit 5220 - CDBG ADMINISTRATION
Account 62490 - OTHER PROGRAM COSTS
REGIONAL ASSESSMENT OF FAIR HOUSING PAYMENT
Account 62490 - OTHER PROGRAM COSTS Totals
Invoice Description
Fund 215 - CDBG FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
Payment Date Range 07/28/20 - 07/28/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2020
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A1.Page 138 of 496
250 AFFORDABLE HOUSING FUND
Vendor Invoice Date Payment Date Invoice Amount
16209 - DENZIN SOLTANZADEH LLC 07/17/2020 07/28/2020 39.00
16209 - DENZIN SOLTANZADEH LLC 07/17/2020 07/28/2020 429.00
2 $468.00
2 $468.00
2 $468.00
2 $468.00
Business Unit 5465 - AFFORDABLE HOUSING Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 250 - AFFORDABLE HOUSING FUND Totals
Business Unit 5465 - AFFORDABLE HOUSING
Account 62490 - OTHER PROGRAM COSTS
ATTORNEY FEES FOR FORECLOSED PROPERTIES
ATTORNEY FEES FOR FORECLOSED PROPERTIES
Account 62490 - OTHER PROGRAM COSTS Totals
Invoice Description
Fund 250 - AFFORDABLE HOUSING FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
Payment Date Range 07/28/20 - 07/28/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2020
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A1.Page 139 of 496
345 CHICAGO-MAIN TIF
Vendor Invoice Date Payment Date Invoice Amount
16073 - PATRICK ENGINEERING, INC.07/07/2020 07/28/2020 47,241.17
1 $47,241.17
1 $47,241.17
1 $47,241.17
1 $47,241.17
Business Unit 3400 - CHICAGO-MAIN TIF LETTER OF CREDI Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 345 - CHICAGO-MAIN TIF Totals
Business Unit 3400 - CHICAGO-MAIN TIF LETTER OF CREDI
Account 65515 - OTHER IMPROVEMENTS
MAIN ST IMPROVEMENT PROJECT PHASE II ENGINEERING
Account 65515 - OTHER IMPROVEMENTS Totals
Invoice Description
Fund 345 - CHICAGO-MAIN TIF
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
Payment Date Range 07/28/20 - 07/28/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2020
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A1.Page 140 of 496
415 CAPITAL IMPROVEMENTS FUND
Vendor Invoice Date Payment Date Invoice Amount
16073 - PATRICK ENGINEERING, INC.07/13/2020 07/28/2020 629.90
1 $629.90
1 $629.90
104927 - STANLEY CONSULTANTS INC.06/23/2020 07/28/2020 18,634.13
1 $18,634.13
101834 - FEDERAL SIGNAL CORP.07/01/2020 07/28/2020 13,590.00
1 $13,590.00
2 $32,224.13
176428 - CIVILTECH ENGINEERING 07/10/2020 07/28/2020 1,320.04
282195 - KPFF, INC., DBA KPFF CONSULTING ENGINEER 07/14/2020 07/28/2020 2,500.00
104804 - SMITHGROUP, INC.07/10/2020 07/28/2020 42,745.00
3 $46,565.04
3 $46,565.04
171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.06/18/2020 07/28/2020 19,305.21
17367 - GZA GEOENVIRONMENTAL, INC.07/12/2020 07/28/2020 5,830.60
2 $25,135.81
2 $25,135.81
8 $104,554.88
8 $104,554.88
Business Unit 4219 - NON-BOND CAPITAL Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 415 - CAPITAL IMPROVEMENTS FUND Totals
Business Unit 4219 - NON-BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
HOWARD ST CORRIDOR IMPROVEMENTS RESOLUTION
PUBLIC CANOE LAUNCH FEASIBILITY STUDY
Account 62145 - ENGINEERING SERVICES Totals
STRUCTURAL ENGINEERING EVALUATION ECOLOGY CNTR FLOOR BUCKLING
SOLE SOURCE - SHORELINE CONDITION ASSESSMENT
Account 62145 - ENGINEERING SERVICES Totals
Business Unit 4120 - 2020 GO BOND CAPITAL Totals
Business Unit 4119 - 2019 GO BOND CAPITAL Totals
Business Unit 4120 - 2020 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
CHURCH ST PEDESTRIAN & BICYCLE IMPROVEMENTS
Account 62145 - ENGINEERING SERVICES Totals
Account 65515 - OTHER IMPROVEMENTS
EMERGENCY SIREN SYSTEM
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4118 - 2018 GO BOND CAPITAL Totals
Business Unit 4119 - 2019 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
CENTRAL ST BRIDGE PHASE II ENGINEERING SRVS RESOLUTION
Business Unit 4118 - 2018 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
MAIN ST IMPROVEMENT PROJECT PHASE I ENGINEERING
Account 62145 - ENGINEERING SERVICES Totals
Invoice Description
Fund 415 - CAPITAL IMPROVEMENTS FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
Payment Date Range 07/28/20 - 07/28/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2020
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416 CROWN CONSTRUCTION FUND
Vendor Invoice Date Payment Date Invoice Amount
17099 - LIFT WORKS INC.07/09/2020 07/28/2020 25,000.00
184851 - ENVIRONMENTAL GROUP SERVICES, LTD 06/29/2020 07/28/2020 320.00
16119 - SKYRIM STUDIO INC 07/09/2020 07/28/2020 65,000.00
16953 - VIBRA-TECH ENGINEERS, INC.06/25/2020 07/28/2020 1,550.00
16953 - VIBRA-TECH ENGINEERS, INC.02/21/2020 07/28/2020 1,550.00
5 $93,420.00
5 $93,420.00
5 $93,420.00
5 $93,420.00
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 416 - CROWN CONSTRUCTION FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 07/28/20 - 07/28/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2020
SINGLE SOURCE VIBRATION MONITORING CONTRACT 2- ROBERT CROWN
SINGLE SOURCE VIBRATION MONITORING CONTRACT 2- ROBERT CROWN
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4160 - CROWN CONSTRUCTION PROJECT Totals
Business Unit 4160 - CROWN CONSTRUCTION PROJECT
Account 65515 - OTHER IMPROVEMENTS
HYBRID DIESEL ELECTRIC LIFT FOR ROBERT CROWN #261
ROBERT CROWN AMBIENT AIR MONITORING - SINGLE SOURCE
PUBLIC ART CONTRACT AWARD-ROBERT CROWN - BLESSING HANCOCK
Invoice Description
Fund 416 - CROWN CONSTRUCTION FUND
Department 40 - PUBLIC WORKS AGENCY
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505 PARKING SYSTEM FUND
Vendor Invoice Date Payment Date Invoice Amount
17527 - STEPHANIE WOLFORD 07/16/2020 07/28/2020 61.20
1 $61.20
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/09/2020 07/28/2020 39.89
1 $39.89
14093 - VERIZON NETWORKFLEET, INC.07/01/2020 07/28/2020 18.95
1 $18.95
3 $120.04
101215 - COOK COUNTY COLLECTOR 07/09/2020 07/28/2020 450.27
1 $450.27
101545 - DUNCAN PARKING TECHNOLOGIES, INC.07/09/2020 07/28/2020 3,756.25
101545 - DUNCAN PARKING TECHNOLOGIES, INC.07/09/2020 07/28/2020 300.50
2 $4,056.75
3 $4,507.02
101215 - COOK COUNTY COLLECTOR 07/09/2020 07/28/2020 1,938.00
101215 - COOK COUNTY COLLECTOR 07/09/2020 07/28/2020 555.44
2 $2,493.44
13583 - 3C PAYMENT (USA) CORP 07/09/2020 07/28/2020 90.00
1 $90.00
15016 - DYNEGY 07/10/2020 07/28/2020 1,647.90
1 $1,647.90
4 $4,231.34
101215 - COOK COUNTY COLLECTOR 07/09/2020 07/28/2020 4,456.00
101215 - COOK COUNTY COLLECTOR 07/09/2020 07/28/2020 2,074.84
2 $6,530.84
10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 06/16/2020 07/28/2020 211.20
1 $211.20
13583 - 3C PAYMENT (USA) CORP 07/09/2020 07/28/2020 188.40
1 $188.40
15016 - DYNEGY 07/10/2020 07/28/2020 3,168.51
1 $3,168.51
5 $10,098.95
101215 - COOK COUNTY COLLECTOR 07/09/2020 07/28/2020 3,576.00
101215 - COOK COUNTY COLLECTOR 07/09/2020 07/28/2020 296.76
2 $3,872.76
12366 - AUTOMATED PARKING TECHNOLOGIES 07/09/2020 07/28/2020 160.00
10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 06/16/2020 07/28/2020 211.20
2 $371.20
13583 - 3C PAYMENT (USA) CORP 07/09/2020 07/28/2020 106.08
1 $106.08
15016 - DYNEGY 07/10/2020 07/28/2020 3,690.58
1 $3,690.58
6 $8,040.62
21 $26,997.97
21 $26,997.97
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 505 - PARKING SYSTEM FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 07/28/20 - 07/28/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2020
UTILITIES-DYNEGY
Account 64005 - ELECTRICITY Totals
Business Unit 7037 - MAPLE GARAGE Totals
Account 62705 - BANK SERVICE CHARGES
CREDIT & DEBIT CARD PROCESSING FEES-JUNE 2020
Account 62705 - BANK SERVICE CHARGES Totals
Account 64005 - ELECTRICITY
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
SERVICE CALL 6/17/20-MAPLE GARAGE
SECURITY SOLUTIONS FOR MULTIPLE BUILDINGS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 7037 - MAPLE GARAGE
Account 62347 - PARKING TAX PAYMENTS TO COUNTY
*PARKING SATE TAX JUNE 2020
*PARKING COUNTY TAX 2020 JUNE
Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals
Account 64005 - ELECTRICITY
UTILITIES-DYNEGY
Account 64005 - ELECTRICITY Totals
Business Unit 7036 - SHERMAN GARAGE Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62705 - BANK SERVICE CHARGES
CREDIT & DEBIT CARD PROCESSING FEES-JUNE 2020
Account 62705 - BANK SERVICE CHARGES Totals
*PARKING COUNTY TAX 2020 JUNE
Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
SECURITY SOLUTIONS FOR MULTIPLE BUILDINGS
Business Unit 7025 - CHURCH STREET GARAGE Totals
Business Unit 7036 - SHERMAN GARAGE
Account 62347 - PARKING TAX PAYMENTS TO COUNTY
*PARKING SATE TAX JUNE 2020
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64005 - ELECTRICITY
UTILITIES-DYNEGY
Account 64005 - ELECTRICITY Totals
*PARKING COUNTY TAX 2020 JUNE
Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
CREDIT & DEBIT CARD PROCESSING FEES-JUNE 2020
Business Unit 7015 - PARKING LOTS & METERS Totals
Business Unit 7025 - CHURCH STREET GARAGE
Account 62347 - PARKING TAX PAYMENTS TO COUNTY
*PARKING SATE TAX JUNE 2020
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
AUTOTRAX FEES-JULY 2020
API CHARGE-SMARKING-JULY 2020
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 7015 - PARKING LOTS & METERS
Account 62347 - PARKING TAX PAYMENTS TO COUNTY
*PARKING COUNTY TAX 2020 JUNE
Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 7005 - PARKING SYSTEM MGT Totals
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
Business Unit 7005 - PARKING SYSTEM MGT
Account 53385 - SPACE (LOT) RENTALS
DUPLICATE PAYMENT FOR PARKING LOT PERMIT
Account 53385 - SPACE (LOT) RENTALS Totals
Invoice Description
Fund 505 - PARKING SYSTEM FUND
Department 19 - ADMINISTRATIVE SERVICES
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510 WATER FUND
Vendor Invoice Date Payment Date Invoice Amount
102499 - ILLINOIS DEPT OF REVENUE 07/16/2020 07/28/2020 1,738.00
1 $1,738.00
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 04/27/2020 07/28/2020 94.44
1 $94.44
14093 - VERIZON NETWORKFLEET, INC.07/01/2020 07/28/2020 37.90
1 $37.90
3 $1,870.34
101143 - COMED 07/01/2020 07/28/2020 271.34
101143 - COMED 07/20/2020 07/28/2020 85.88
15016 - DYNEGY 07/10/2020 07/28/2020 79,903.77
3 $80,260.99
103744 - NICOR 06/15/2020 07/28/2020 1,127.77
1 $1,127.77
4 $81,388.76
217862 - ALEXANDER CHEMICAL CORPORATION 06/30/2020 07/28/2020 3,447.81
217862 - ALEXANDER CHEMICAL CORPORATION 07/01/2020 07/28/2020 3,437.62
2 $6,885.43
2 $6,885.43
17270 - BACKFLOW SOLUTIONS, INC 07/01/2020 07/28/2020 7,472.45
1 $7,472.45
13723 - SEBIS DIRECT 07/08/2020 07/28/2020 2,500.00
1 $2,500.00
2 $9,972.45
14093 - VERIZON NETWORKFLEET, INC.07/01/2020 07/28/2020 170.55
1 $170.55
13666 - BUILDERS ASPHALT, LLC 06/26/2020 07/28/2020 349.06
13666 - BUILDERS ASPHALT, LLC 06/30/2020 07/28/2020 217.62
13666 - BUILDERS ASPHALT, LLC 07/06/2020 07/28/2020 466.24
13666 - BUILDERS ASPHALT, LLC 07/07/2020 07/28/2020 348.44
13666 - BUILDERS ASPHALT, LLC 07/08/2020 07/28/2020 632.40
13666 - BUILDERS ASPHALT, LLC 07/10/2020 07/28/2020 554.28
13666 - BUILDERS ASPHALT, LLC 07/14/2020 07/28/2020 413.54
13666 - BUILDERS ASPHALT, LLC 07/16/2020 07/28/2020 613.18
100780 - OZINGA CHICAGO RMC, INC.07/08/2020 07/28/2020 1,833.00
9 $5,427.76
10 $5,598.31
21 $105,715.29
21 $105,715.29Fund 510 - WATER FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 07/28/20 - 07/28/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2020
Account 65051 - MATERIALS - STREETS DIVISION Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals
Department 40 - PUBLIC WORKS AGENCY Totals
FY2020 HOT MIX ASPHALT PURCHASE
FY2020 HOT MIX ASPHALT PURCHASE
FY2020 HOT MIX ASPHALT PURCHASE
FY2020 HOT MIX ASPHALT PURCHASE
FY2020 CONCRETE PURCHASE
Account 65051 - MATERIALS - STREETS DIVISION
FY2020 HOT MIX ASPHALT PURCHASE
FY2020 HOT MIX ASPHALT PURCHASE
FY2020 HOT MIX ASPHALT PURCHASE
FY2020 HOT MIX ASPHALT PURCHASE
Business Unit 4540 - DISTRIBUTION MAINTENANCE
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 62315 - POSTAGE
UTILITITY BILL PRINT AND MAIL SERVICES
Account 62315 - POSTAGE Totals
Business Unit 4225 - WATER OTHER OPERATIONS Totals
Business Unit 4225 - WATER OTHER OPERATIONS
Account 62180 - STUDIES
CROSS CONNECTION CONTROL MANAGEMENT PROGRAM
Account 62180 - STUDIES Totals
LIQUID ALUMINUM SULFATE (PER SPEC)
Account 65015 - CHEMICALS/ SALT Totals
Business Unit 4220 - FILTRATION Totals
Business Unit 4210 - PUMPING Totals
Business Unit 4220 - FILTRATION
Account 65015 - CHEMICALS/ SALT
LIQUID ALUMINUM SULFATE (PER SPEC)
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Business Unit 4210 - PUMPING
Account 64005 - ELECTRICITY
UTILITIES: COMED
UTILITIES: COMED
UTILITIES-DYNEGY
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 4200 - WATER PRODUCTION Totals
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
Business Unit 4200 - WATER PRODUCTION
Account 56140 - FEES AND MERCHANDISE SALE
*SALES TAX
Account 56140 - FEES AND MERCHANDISE SALE Totals
Invoice Description
Fund 510 - WATER FUND
Department 40 - PUBLIC WORKS AGENCY
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513 WATER DEPR IMPRV & EXT FUND
Vendor Invoice Date Payment Date Invoice Amount
16600 - STANTEC CONSULTING SERVICES, INC.07/01/2020 07/28/2020 50,286.05
1 $50,286.05
1 $50,286.05
1 $50,286.05
1 $50,286.05
Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals
Department 71 - UTILITIES Totals
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals
Business Unit 7330 - WATER FUND DEP, IMP, EXT
Account 62145 - ENGINEERING SERVICES
1909 RAW WATER INTAKE REPLACEMENT
Account 62145 - ENGINEERING SERVICES Totals
Invoice Description
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND
Department 71 - UTILITIES
Accounts Payable by G/L Distribution Report
Payment Date Range 07/28/20 - 07/28/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2020
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515 SEWER FUND
Vendor Invoice Date Payment Date Invoice Amount
13723 - SEBIS DIRECT 07/08/2020 07/28/2020 2,500.00
1 $2,500.00
14093 - VERIZON NETWORKFLEET, INC.07/01/2020 07/28/2020 170.55
1 $170.55
15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 07/15/2020 07/28/2020 428.57
1 $428.57
3 $3,099.12
307198 - HEY AND ASSOCIATES 07/13/2020 07/28/2020 10,094.82
1 $10,094.82
120104 - ILLINOIS ENVIRONMENTAL PROTECTION AGENCY 06/26/2020 07/28/2020 1,000.00
1 $1,000.00
15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 07/15/2020 07/28/2020 2,214.28
1 $2,214.28
3 $13,309.10
6 $16,408.22
6 $16,408.22
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 515 - SEWER FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 07/28/20 - 07/28/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2020
STREETSCAPE & RAIN GARDEN LANDSCAPE MAINTENANCE
Account 62461 - SEWER MAINTENANCE CONTRACTS Totals
Business Unit 4531 - SEWER OTHER OPERATIONS Totals
Account 62421 - NPDES FEES - SEWER
NPDES ANNUAL FEE-STORMWATER MS4 7/1/20-6/30/21
Account 62421 - NPDES FEES - SEWER Totals
Account 62461 - SEWER MAINTENANCE CONTRACTS
Business Unit 4531 - SEWER OTHER OPERATIONS
Account 62180 - STUDIES
STORMWATER MASTER PLAN
Account 62180 - STUDIES Totals
STREETSCAPE & RAIN GARDEN LANDSCAPE MAINTENANCE
Account 65055 - MATER. TO MAINT. IMP. Totals
Business Unit 4530 - SEWER MAINTENANCE Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 65055 - MATER. TO MAINT. IMP.
Business Unit 4530 - SEWER MAINTENANCE
Account 62315 - POSTAGE
UTILITITY BILL PRINT AND MAIL SERVICES
Account 62315 - POSTAGE Totals
Invoice Description
Fund 515 - SEWER FUND
Department 40 - PUBLIC WORKS AGENCY
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520 SOLID WASTE FUND
Vendor Invoice Date Payment Date Invoice Amount
102499 - ILLINOIS DEPT OF REVENUE 07/16/2020 07/28/2020 84.00
1 $84.00
102184 - GROOT RECYCLING & WASTE SERVICES 07/01/2020 07/28/2020 136,526.00
1 $136,526.00
102184 - GROOT RECYCLING & WASTE SERVICES 07/01/2020 07/28/2020 79,836.98
1 $79,836.98
3 $216,446.98
3 $216,446.98
3 $216,446.98
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 520 - SOLID WASTE FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 07/28/20 - 07/28/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2020
FY2020 RESIDENTIAL YARD WASTE & FOOF SCRAP COLLECTION
Account 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS Totals
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS
FY2020 RESIDENTIAL REFUSE COLLECTION
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals
Account 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN
Account 56155 - TRASH CART SALES
*SALES TAX
Account 56155 - TRASH CART SALES Totals
Invoice Description
Fund 520 - SOLID WASTE FUND
Department 40 - PUBLIC WORKS AGENCY
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600 FLEET SERVICES FUND
Vendor Invoice Date Payment Date Invoice Amount
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 04/27/2020 07/28/2020 23.61
1 $23.61
1 $23.61
15832 - STENSTROM PETROLEUM SERVICES GROUP 05/14/2020 07/28/2020 14,965.00
1 $14,965.00
14093 - VERIZON NETWORKFLEET, INC.07/01/2020 07/28/2020 200.00
1 $200.00
101064 - CINTAS #22 07/07/2020 07/28/2020 201.13
101064 - CINTAS #22 07/14/2020 07/28/2020 201.13
2 $402.26
202507 - GAS DEPOT INC.07/02/2020 07/28/2020 13,483.05
1 $13,483.05
100003 - 1ST AYD CORPORATION 07/08/2020 07/28/2020 1,684.00
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/07/2020 07/28/2020 219.80
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/08/2020 07/28/2020 67.59
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/09/2020 07/28/2020 408.98
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/09/2020 07/28/2020 36.00
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/10/2020 07/28/2020 170.81
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/14/2020 07/28/2020 14.40
14043 - ARI PHOENX, INC.07/09/2020 07/28/2020 1,014.62
106584 - BURRIS EQUIPMENT CO.07/14/2020 07/28/2020 25.39
101300 - CUMBERLAND SERVICENTER 07/07/2020 07/28/2020 316.32
101300 - CUMBERLAND SERVICENTER 07/10/2020 07/28/2020 94.34
101511 - DOUGLAS TRUCK PARTS 07/09/2020 07/28/2020 225.00
101511 - DOUGLAS TRUCK PARTS 04/16/2020 07/28/2020 83.20
227800 - GOLF MILL FORD 07/08/2020 07/28/2020 41.85
227800 - GOLF MILL FORD 07/10/2020 07/28/2020 28.00
227800 - GOLF MILL FORD 07/09/2020 07/28/2020 38.43
227800 - GOLF MILL FORD 07/09/2020 07/28/2020 14.00
227800 - GOLF MILL FORD 07/13/2020 07/28/2020 80.10
227800 - GOLF MILL FORD 07/13/2020 07/28/2020 96.03
227800 - GOLF MILL FORD 07/08/2020 07/28/2020 393.19
227800 - GOLF MILL FORD 06/24/2020 07/28/2020 (20.00)
102281 - HAVEY COMMUNICATIONS INC.07/14/2020 07/28/2020 221.30
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 07/13/2020 07/28/2020 414.08
120232 - INTERSTATE POWER SYSTEMS, INC.06/29/2020 07/28/2020 710.00
102994 - LEACH ENTERPRISES, INC.07/06/2020 07/28/2020 180.38
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 06/30/2020 07/28/2020 2,269.00
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 06/17/2020 07/28/2020 2,894.14
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 06/26/2020 07/28/2020 1,546.46
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 07/08/2020 07/28/2020 186.65
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 07/08/2020 07/28/2020 297.67
103795 - NORTH SHORE TOWING 07/10/2020 07/28/2020 700.00
104339 - REGIONAL TRUCK EQUIPMENT COMPANY, INC.06/30/2020 07/28/2020 2,229.00
324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 07/10/2020 07/28/2020 40.00
324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 07/13/2020 07/28/2020 211.14
324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 07/14/2020 07/28/2020 40.00
104918 - STANDARD EQUIPMENT COMPANY 07/02/2020 07/28/2020 332.06
104918 - STANDARD EQUIPMENT COMPANY 07/06/2020 07/28/2020 510.29
106333 - WEST SIDE EXCHANGE 07/06/2020 07/28/2020 262.31
106333 - WEST SIDE EXCHANGE 07/07/2020 07/28/2020 (247.31)
106333 - WEST SIDE EXCHANGE 07/06/2020 07/28/2020 206.92
40 $18,036.14
245860 - WENTWORTH TIRE SERVICE 07/06/2020 07/28/2020 610.96
245860 - WENTWORTH TIRE SERVICE 07/06/2020 07/28/2020 368.00
245860 - WENTWORTH TIRE SERVICE 07/09/2020 07/28/2020 201.00
245860 - WENTWORTH TIRE SERVICE 07/13/2020 07/28/2020 1,001.90
4 $2,181.86
49 $49,268.31
50 $49,291.92
50 $49,291.92
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 600 - FLEET SERVICES FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 07/28/20 - 07/28/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2020
STREETS VEHICLE #683 TIRES
STOCK FOR TIRES
Account 65065 - TIRES & TUBES Totals
Business Unit 7710 - FLEET MAINTENANCE Totals
Account 65060 - MATER. TO MAINT. AUTOS Totals
Account 65065 - TIRES & TUBES
TIRES FOR STOCK
REM VEHICLE #720/714 TIRES
REM VEHICLE #741 BROOM LIFT
STREETS VEHICLE #742 BROOM LIFT
STREETS VEHICLE #681 CAB
CREDIT FOR STREETS VEHICLE #681
STREETS VEHICLE #609 PADS
WATER VEHICLE #921 WARRANTY
STREETS VEHICLE #643 LIFT GATE
FLEET DIAGNOSTIC SOFTWARE
REM VEHICLE #716 FILTERS
DIAGNOSTIC SOFTWARE UPDATES
PARTS FOR PIERCE PUMPER
FD VEHICLE #323 REPAIRS
FIRE VEHICLE #321 FUEL TANK
FIRE VEHICLE #325R SEAT BELT
FIRE VEHICLE #325R EXHAUST/ FUEL REPAIRS
CORE RETURN
MULTIPLE PD UNITROL REBUILD
STOCK FOR BATTERIES
FIRE VEHICLE #324 ON SITE INSPECTION
GREENWAYS VEHICLE #550 TRAILER BRAKES
WATER VEHICLE #906 LIGHTS
PD VEHICLE #58 ELECTRICAL
POLICE VEHICLE #54 POWER SYSTEM
PD VEHICLE #46 SEATBELT
PEO VEHICLE #110 ELECTRICAL
REM VEHICLE #716 AIR SYSTEM
SHOP TOOLS
CHAIN BINDERS
POLICE VEHICLE #58
POLICE VEHICLE #58 A/C
FIRE VEHICLE #313 A/C
STOCK FOR FLEET
ANNUAL INSPECTION OF LIFTS
GREENWAYS VEHICLE #513 HUB LUGS
REM VEHICLE #742 A/C
MATERIALS TO MAINTAIN AUTOS
STOCK FOR FLEET
FIRE COOLING SYSTEM
STOCK FOR FLEET
GREENWAYS VEHICLE #589 BRAKING SYSTEM
Account 65035 - PETROLEUM PRODUCTS
VEHICLE FUEL JAN-JULY 2020
Account 65035 - PETROLEUM PRODUCTS Totals
Account 65060 - MATER. TO MAINT. AUTOS
Account 65020 - CLOTHING
UNIFORMS
UNIFORMS
Account 65020 - CLOTHING Totals
Account 62240 - AUTOMOTIVE EQMP MAINT Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 7705 - GENERAL SUPPORT Totals
Business Unit 7710 - FLEET MAINTENANCE
Account 62240 - AUTOMOTIVE EQMP MAINT
TANK PIPE REPAIRS AT NORTH FUEL ISLAND
Business Unit 7705 - GENERAL SUPPORT
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Invoice Description
Fund 600 - FLEET SERVICES FUND
Department 19 - ADMINISTRATIVE SERVICES
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601 EQUIP REPLACEMENT FUND
Vendor Invoice Date Payment Date Invoice Amount
17099 - LIFT WORKS INC.07/09/2020 07/28/2020 12,503.00
17099 - LIFT WORKS INC.07/09/2020 07/28/2020 74,700.00
2 $87,203.00
2 $87,203.00
2 $87,203.00
2 $87,203.00
Business Unit 7780 - VEHICLE REPLACEMENTS Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 601 - EQUIPMENT REPLACEMENT FUND Totals
Business Unit 7780 - VEHICLE REPLACEMENTS
Account 65550 - AUTOMOTIVE EQUIPMENT
GOLDEN TRAILER FOR FACILITIES
HYBRID DIESEL ELECTRIC LIFT FOR ROBERT CROWN #261
Account 65550 - AUTOMOTIVE EQUIPMENT Totals
Invoice Description
Fund 601 - EQUIPMENT REPLACEMENT FUND
Department 19 - ADMINISTRATIVE SERVICES
Accounts Payable by G/L Distribution Report
Payment Date Range 07/28/20 - 07/28/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2020
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605 INSURANCE FUND
Vendor Invoice Date Payment Date Invoice Amount
16101 - LAW OFFICES OF SHAWN JONES 06/29/2020 07/28/2020 5,000.00
16101 - LAW OFFICES OF SHAWN JONES 07/03/2020 07/28/2020 15,000.00
270106 - ROBBINS SCHWARTZ NICHOLAS LIFTON & TAYLO 06/25/2020 07/28/2020 7,835.28
3 $27,835.28
244146 - CCMSI 07/07/2020 07/28/2020 23,375.00
1 $23,375.00
4 $51,210.28
4 $51,210.28
4 $51,210.28
* = Prior Fiscal Year Activity $1,356,775.87
Accounts Payable by G/L Distribution Report
Payment Date Range 07/28/20 - 07/28/20
Invoice Description
Fund 605 - INSURANCE FUND
Department 99 - NON-DEPARTMENTAL
Business Unit 7800 - RISK MANAGEMENT
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2020
Account 62130 - LEGAL SERVICES-GENERAL
THE LAW OFFICES OF C. SHAWN JONES & JOHN BAMBERG ll
THE LAW OFFICES OF C. SHAWN JONES & DESHAWN THOMAS
LEGALS SERVICES THROUGH MAY 31, 2020
Account 62130 - LEGAL SERVICES-GENERAL Totals
Account 62266 - TPA SERVICE CHARGES
3RD QUARTER CLAIMS & ADMINISTRATION FEES
Account 62266 - TPA SERVICE CHARGES Totals
Business Unit 7800 - RISK MANAGEMENT Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 605 - INSURANCE FUND Totals
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ADVANCED 07.28.2020
Vendor Invoice Date G/L Date Received Date Payment Date Invoice Amount
120606 - CHICAGO'S NORTH SHORE CONVENTION 07/01/2020 07/16/2020 07/16/2020 41,804.50
1 $41,804.50
1 $41,804.50
1 $41,804.50
149416 - AT & T 04/16/2020 07/16/2020 07/16/2020 420.82
149416 - AT & T 05/16/2020 07/16/2020 07/16/2020 420.82
149416 - AT & T 06/14/2020 07/16/2020 07/16/2020 420.82
3 $1,262.46
3 $1,262.46
3 $1,262.46
17510 - NATHAN RODRIQUEZ 07/02/2020 07/07/2020 07/07/2020 2,300.00
1 $2,300.00
1 $2,300.00
1 $2,300.00
5 $45,366.96
17525 - ANDY UHM 07/13/2020 07/13/2020 07/13/2020 4,800.00
17526 - RODGER KNUTH 07/13/2020 07/13/2020 07/13/2020 4,800.00
2 $9,600.00
2 $9,600.00
2 $9,600.00
2 $9,600.00
* = Prior Fiscal Year Activity $61,358.97
Fund 100 - GENERAL FUND Totals Invoice Transactions
Department 30 - PARKS, REC. AND COMMUNITY SERV.
Business Unit 3720 - CULTURAL ARTS PROGRAMS
Department 30 - PARKS, REC. AND COMMUNITY SERV. Totals Invoice Transactions
Account 62511 - ENTERTAIN/PERFORMER SERV
*STAR LIGHT CONCERT PERFORMER
Account 62511 - ENTERTAIN/PERFORMER SERV Totals Invoice Transactions
Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals Invoice Transactions
Department 40 - PUBLIC WORKS AGENCY
Fund 510 - WATER FUND
Department 40 - PUBLIC WORKS AGENCY Totals Invoice Transactions
Fund 510 - WATER FUND Totals Invoice Transactions
*LEAD SERVICE LINE ABATEMENT LOAN
Account 62410 - LEAD SERVICE ABATEMENT Totals Invoice Transactions
Business Unit 4225 - WATER OTHER OPERATIONS Totals Invoice Transactions
Business Unit 4225 - WATER OTHER OPERATIONS
Account 62410 - LEAD SERVICE ABATEMENT
*LEAD SERVICE LINE ABATEMENT LOAN
Grand Totals
Accounts Payable by G/L Distribution Report
*ADVANCED CHECKS FOR PAY PERIOD ENDING 07.28.2020
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2020
Account 64505 - TELECOMMUNICATIONS Totals Invoice Transactions
Business Unit 2251 - 311 CENTER Totals Invoice Transactions
Department 22 - POLICE Totals Invoice Transactions
Business Unit 2251 - 311 CENTER
Account 64505 - TELECOMMUNICATIONS
*COMMUNICATION CHARGES
*COMMUNICATION CHARGES
*COMMUNICATION CHARGES
Business Unit 5300 - ECON. DEVELOPMENT Totals Invoice Transactions
Department 15 - CITY MANAGER'S OFFICE Totals Invoice Transactions
Department 22 - POLICE
Business Unit 5300 - ECON. DEVELOPMENT
Account 62659 - ECONOMIC DEVELOPMENT PARTNERSHIP CONTRIBUTIONS
*ANNUAL MEMBERSHIP-TOURISM MARKETING AGENCY
Account 62659 - ECONOMIC DEVELOPMENT PARTNERSHIP CONTRIBUTIONS Totals Invoice Transactions
Invoice Description
Fund 100 - GENERAL FUND
Department 15 - CITY MANAGER'S OFFICE
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ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
GENERAL
VARIOUS VARIOUS HOUSING EXPENSES- HOTEL 13,921.71
13,921.71
INSURANCE
VARIOUS VARIOUS CASUALTY LOSS 700.00
VARIOUS VARIOUS WORKERS COMP $4,187.38
VARIOUS VARIOUS WORKERS COMP 18,045.48
22,932.86
VARIOUS
VARIOUS TWIN EAGLE NATURAL GAS-JUNE, 2020 8,369.96
8,369.96
45,224.53
Grand Total $1,463,359.37
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.28.2020
SUPPLEMENTAL LIST
ACH AND WIRE TRANSFERS
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A1.Page 152 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
From: Hitesh Desai, Chief Financial Officer
Subject: 2019 Comprehensive Annual Financial Report
Date: July 27, 2020
Recommended Action:
Staff recommends that City Council accept and file the Audited Comprehensive Annual
Financial Report (CAFR).
Council Action:
For Action: Accept and Place on File
Summary:
Every year the City completes an independent audit of the financial performance f or the prior
year. Under separate cover you have received the following documents:
• FY2019 Audited Comprehensive Annual Financial Report (CAFR) - The CAFR has
been posted on the City’s website: http://www.cityofevanston.org/transparency/budget-
financial-reports/
• The Management Letter. This communication includes all management comments
from our independent Auditor, Sikich, LLP. The Communication also covers any
applicable changes due to GASB statements.
• Communication of Deficiences of Internal Control and Other Comments to City
Council. As part of the audit, the independent auditors are required to communicate to
those charged with governance significant internal control deficiencies and material
weaknesses.
• Yellow Book Opinion. This is the independent auditor’s report on internal control over
financial reporting and on compliance and other matters based on an audit of financial
statements performed in accordance with government auditing standards.
The 2019 Management Letter includes status on prior year’s comments. There are no
comments on internal control deficiency in the current year.
The 2019 CAFR presents the OPEB liability according to the requirements of GASB
Statement No. 75, Accounting and Financial Reporting for Post Employment Benefits Other
than Pensions, which requires recognizing long-term obligation for OPEB. The Statement
A2.Page 153 of 496
also enhances accountability and transparency through revised and new note disclosures
and required supplementary information (RSI). GASB 84, standards on accounting and
financial reporting for Fiduciary Activities, was implemented during the year.
Sikich LLP has provided the City with an unqualified opinion, meaning the CAFR fairly states
the City’s financial position as of December 31, 2019.
Attachments:
Communication of Deficiencies
Management Letter
Yellow Book Opinion
Page 2 of 12
A2.Page 154 of 496
CITY OF EVANSTON, ILLINOIS
COMMUNICATION OF DEFICIENCIES
IN INTERNAL CONTROL AND
OTHER COMMENTS TO CITY COUNCIL
For the Year Ended December 31, 2019
Page 3 of 12
A2.Page 155 of 496
- 1 -
1415 West Diehl Road, Suite 400
Naperville, IL 60563
630.566.8400
COMMUNICATION OF DEFICIENCIES IN INTERNAL CONTROL
AND OTHER COMMENTS TO CITY COUNCIL
Ms. Erika Storlie, Interim City Manager
Mr. Hitesh Desai, City Treasurer/Chief Financial Officer
City of Evanston, Illinois
As part of the annual audit, we are required to communicate internal control matters that we classify
as significant deficiencies and material weaknesses to those charged with governance. A deficiency
in internal control exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent, or detect and
correct, misstatements on a timely basis. A significant deficiency is a deficiency, or a combination of
deficiencies, in internal control that is less severe than a material weakness, yet important enough to
merit attention by those charged with governance. A material weakness is a deficiency, or a
combination of deficiencies in internal control, such that there is a reasonable possibility that a material
misstatement of the City’s financial statements will not be prevented, or detected and corrected, on a
timely basis.
However, during our audit we became aware of several matters that are opportunities for strengthening
internal controls and operating efficiency. In addition, we reviewed the status of comments from the
December 31, 2018 audit. The status of these comments is included in Appendix A. This letter does
not affect our report dated July 14, 2020, on the financial statements of the City.
The City’s written responses to these matters identified in our audit has not been subjected to the audit
procedures applied in the audit of the financial statements and, accordingly, we express no opinion on
it.
We will review the status of these comments during our next audit engagement. We have already
discussed many of these comments and suggestions with Hitesh Desai, City Treasurer/Chief Financial
Officer and Andrew Villamin, Accounting Manager and we will be pleased to discuss them in further
detail at your convenience, to perform any additional study of these matters, or to assist you in
implementing the recommendations.
This memorandum is intended solely for the information and use of management, and is not intended
to be, and should not be, used by anyone other than these specified parties.
I encourage you to contact me at (630) 566-8535 should you have any questions.
Naperville, Illinois
July 14, 2020
Page 4 of 12
A2.Page 156 of 496
- 2 -
OTHER COMMENTS
1. Deficit Fund Balances
The following deficit balances were reported as of December 31, 2019:
Fund Deficit
Solid Waste $ 298,490
Special Service Area #4 226,193
Internal Service - Insurance 11,593,098
TOTAL $ 12,117,781
The City should continue to monitor the deficits in the Solid Waste Fund and Insurance Fund
and consider adjusting rates to fall in line with expenses in these funds to ensure that they
function as the cost-reimbursement accounting tool they are meant to be.
Management Response
The City will continue to monitor these funds to have positive fund balances.
2. Future Accounting Pronouncements
The Governmental Accounting Standards Board (GASB) has issued a number of
pronouncements that will impact the City in the future.
GASB Statement No. 87, Leases, establishes a single model for lease accounting based on the
foundational principle that leases are financings of the right to use an underlying asset and aims
to enhance comparability of financial statements among governments. This statement also
requires additional notes to the financial statements related to the timing, significance, and
purpose of a government’s leasing arrangements. The requirements of this statement are
effective for the fiscal year ending December 31, 2020. Earlier application is encouraged.
GASB Statement No. 91, Conduit Debt Obligations, provides a single method of reporting
conduit debt obligations by issuers and eliminates diversity in practice associated with
(1) commitments extended by issuers, (2) arrangements associated with conduit debt
obligations, and (3) related note disclosures. This Statement clarifies the existing definition of
conduit debt obligation; establishes that a conduit debt obligation is not a liability of the issuer;
establishes standards for accounting and financial reporting of additional commitments and
voluntary commitments extended by issuers and arrangements associated with conduit debt
obligations; and improves required note disclosures. This statement is effective for fiscal years
ending December 31, 2022.
Page 5 of 12
A2.Page 157 of 496
- 3 -
OTHER COMMENTS (Continued)
2. Future Accounting Pronouncements (Continued)
GASB Statement No. 92, Omnibus 2020, addresses a variety of topics including: The effective
date of Statement No. 87 for interim financial reports; reporting of intra-entity transfers of assets
between a primary government employer and a component unit defined benefit pension plan or
defined benefit other postemployment benefit (OPEB) plan; the applicability of Statements
No. 73 to Certain Provisions of GASB Statement Nos. 67 and 68, as amended, and No. 74, as
amended, to reporting assets accumulated for postemployment benefits; the applicability of
certain requirements of Statement No. 84, to postemployment benefit arrangements;
measurement of liabilities (and assets, if any) related to asset retirement obligations (AROs) in
a government acquisition; reporting by public entity risk pools for amounts that are recoverable
from reinsurers or excess insurers; reference to nonrecurring fair value measurements of assets
or liabilities in authoritative literature and terminology used to refer to derivative instruments.
The requirements of this Statement are effective for the fiscal years ending December 30, 2021
and thereafter, except for the requirements related to the effective date of Statement 87 and
Implementation Guide 2019-3, reinsurance recoveries, and terminology used to refer to
derivative instruments are effective upon issuance.
GASB Statement No. 93, Replacement of Interbank Offered Rates. The London Interbank
Offered Rate (LIBOR), a result of global reference rate reform, is expected to cease to exist in
its current form at the end of 2021, prompting governments to amend or replace financial
instruments for the purpose of replacing LIBOR with other reference rates, by either changing
the reference rate or adding or changing fallback provisions related to the reference rate. GASB
Statement No. 53, Accounting and Financial Reporting for Derivative Instruments, as amended,
requires a government to terminate hedge accounting when it renegotiates or amends a critical
term of a hedging derivative instrument, such as the reference rate of a hedging derivative
instrument’s variable payment. In addition, in accordance with Statement No. 87, Leases, as
amended, replacement of the rate on which variable payments depend in a lease contract would
require a government to apply the provisions for lease modifications, including remeasurement
of the lease liability or lease receivable. The objective of this Statement is to address those and
other accounting and financial reporting implications that result from the replacement of an
IBOR. The removal of LIBOR as an appropriate benchmark interest rate is effective for
reporting periods ending after December 31, 2021. All other requirements of this Statement are
effective for the fiscal year ending December 31, 2021.
Page 6 of 12
A2.Page 158 of 496
- 4 -
OTHER COMMENTS (Continued)
2. Future Accounting Pronouncements (Continued)
GASB Statement No. 94, Public-Private and Public-Public Partnerships and Availability
Payment Arrangements, issued to address tissues related to accounting and reporting for public-
private and public-public partnership arrangements (PPPs). A PPP is an arrangement in which
a government (the transferor) contracts with an operator (a governmental or nongovernmental
entity) to provide public services by conveying control of the right to operate or use a
nonfinancial asset, such as infrastructure or other capital asset (the underlying PPP asset), for a
period of time in an exchange or exchange-like transaction. Some PPPs meet the definition of a
service concession arrangement (SCA), which is defined in this Statement as a PPP in which (1)
the operator collects and is compensated by fees from third parties; (2) the transferor determines
or has the ability to modify or approve which services the operator is required to provide, to
whom the operator is required to provide the services, and the prices or rates that can be charged
for the services; and (3) the transferor is entitled to significant residual interest in the service
utility of the underlying PPP asset at the end of the arrangement. This Statement also provides
guidance for accounting and financial reporting for availability payment arrangements (APAs).
As defined in this Statement, an APA is an arrangement in which a government compensates an
operator for services that may include designing, constructing, financing, maintaining, or
operating an underlying nonfinancial asset for a period of time in an exchange or exchange-like
transaction. This Statement is effective for fiscal year ending December 31, 2023.
GASB Statement No. 95, Postponement of the Effective Dates of Certain Authoritative
Guidance. This pronouncement, which is effective upon issuance, allows, but does not require,
governments to defer implementing the following pronouncements by one year from their
original effective date as follows:
GASB Statement No. 83 - reporting periods beginning after June 15, 2019.
GASB Statement No. 84 and Implementation Guide 2019-2 - reporting periods beginning after
December 15, 2019.
GASB Statement No. 87 and Implementation Guide 2019-3 - fiscal years beginning after
June 15, 2021, and all reporting periods thereafter.
GASB Statement No. 88 - reporting periods beginning after June 15, 2019.
GASB Statement No. 89 - reporting periods beginning after December 15, 2020.
GASB Statement No. 90 - reporting periods beginning after December 15, 2019.
GASB Statement No. 91 - reporting periods beginning after December 15, 2021.
GASB Statement No. 92, paragraphs 6 and 7 - fiscal years beginning after June 15, 2021.
GASB Statement No. 92, paragraphs 8, 9, and 12 - reporting periods beginning after June 15,
2021.
GASB Statement No. 92, paragraph 10 - government acquisitions occurring in reporting
periods beginning after June 15, 2021.
GASB Statement No. 93, paragraphs 13 and 14 - fiscal years beginning after June 15, 2021,
and all reporting periods thereafter.
Page 7 of 12
A2.Page 159 of 496
- 5 -
OTHER COMMENTS (Continued)
2. Future Accounting Pronouncements (Continued)
Implementation Guide 2017-3, Questions 4.484 and 4.491 - the first reporting period in which
the measurement date of the (collective) net OPEB liability is on or after June 15, 2019.
Implementation Guide 2017-3, Questions 4.85, 4.103, 4.108, 4.109, 4.225, 4.239, 4.244, 4.245,
and 5.1–5.4 - actuarial valuations as of December 15, 2018, or later.
Implementation Guide 2018-1 - reporting periods beginning after June 15, 2019.
Implementation Guide 2019-1 - reporting periods beginning after June 15, 2020.
GASB Statement No. 96, Solution-Based Information Technology Arrangements, provides
guidance on the accounting and financial reporting for subscription-based information
technology arrangements (SBITAs) for government end users. A SBITA is defined as a
contract that conveys control of the right to use another party’s (a SBITA vendor’s)
information technology (IT) software, alone or in combination with tangible capital assets (the
underlying IT assets), as specified in the contract for a period of time in an exchange or
exchange-like transaction. This Statement establishes that a SBITA results in a right -to-use
subscription asset—an intangible asset—and a corresponding subscription liability, provides
the capitalization criteria for outlays other than subscription payments, including
implementation costs of a SBITA; and requires note disclosures regarding a SBITA. To the
extent relevant, the standards for SBITAs are based on the standards established in Statement
No. 87, Leases, as amended. The requirements of this Statement are effective for fiscal years
beginning after June 15, 2022, and all reporting periods thereafter (i.e., June 30, 2023 and
thereafter). Earlier application is encouraged.
We will advise the City of any progress made by GASB in developing this and other future
pronouncements that may have an impact on the financial position and changes in financial position
of the City.
Page 8 of 12
A2.Page 160 of 496
- 6 -
APPENDIX A
STATUS OF COMMENTS FROM DECEMBER 31, 2018
OTHER COMMENTS
1. Compensated Absences
Compensated absences balances recorded by the City related to accrued vacation, sick hours,
and comp hours balances at January 1, 2019, rather than at December 31, 2018. Additionally, it
was noted that the City does not maintain records of the accrued sick hours that would need to
be paid out if an employee were to leave. Instead, the total accrued sick hours are tracked and
then adjusted based on the terms of each employee's contract when preparing the compe nsated
absences schedule. Sikich recommends the City ensures its compensated absences schedules is
maintained and balances recorded at fiscal year end agree to the City’s calculated liability as of
December 31.
Status - Comment considered implemented at December 31, 2019.
2. Insurance Expense
During our testing of insurance expense and related balances, Sikich noted certain prepaid
expenses and terminal reserve balances were not properly adjusted at December 31, 2018. Sikich
recommended AJE 01 and AJE03 to adjust balance to actual at year end. Sikich recommends
the City review accrual accounts at year end to ensure expenses are properly recognized for the
fiscal year which they relate to.
Status - Comment implemented as of December 31, 2019.
Page 9 of 12
A2.Page 161 of 496
1415 West Diehl Road, Suite 400
Naperville, IL 60563
630.566.8400
The Honorable City Mayor
Members of the City Council
City of Evanston, Illinois
In planning and performing our audit of the governmental activities, the business-type activities, the
discretely presented component unit, each major fund, and the aggregate remaining fund information
of the City of Evanston, Illinois (the City) as of and for the year ended December 31, 2019, in
accordance with auditing standards generally accepted in the United States of America, we considered
the City’s internal control over financial reporting (internal control) as a basis for designing audit
procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the
financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City’s
internal control. Accordingly, we do not express an opinion on the effectiveness of the City’s internal
control.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent,
or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a
combination of deficiencies, in internal control, such that there is a reasonable possibility that a
material misstatement of the entity’s financial statements will not be prevented, or detected and
corrected, on a timely basis.
Our consideration of internal control was for the limited purpose described in the first paragraph and
was not designed to identify all deficiencies in internal control that might be material weaknesses.
Given these limitations during our audit, we did not identify any deficiencies in internal control that
we consider to be material weaknesses. However, material weaknesses may exist that have not been
identified.
This communication is intended solely for the information and use of the Mayor, City Council and
management and is not intended to be, and should not be, used by anyone other than these specified
parties.
Naperville, Illinois
July 14, 2020
Page 10 of 12
A2.Page 162 of 496
- 1 -
1415 West Diehl Road, Suite 400
Naperville, IL 60563
630.566.8400
INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL OVER
FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS
BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN
ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Members of the City Council
City of Evanston, Illinois
We have audited, in accordance with the auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards
issued by the Comptroller General of the United States, the financial statements of the governmental
activities, business-type activities, the discretely presented component unit, each major fund, and the
aggregate remaining fund information of City of Evanston (City), as of and for the year ended
December 31, 2019, and the related notes to the financial statements, which collectively comprise
City’s basic financial statements, and have issued our report thereon dated July 14, 2020. The financial
statements of the Evanston Public Library were not audited in accordance with Government Auditing
Standards.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the City’s internal
control over financial reporting (internal control) to determine the audit procedures that are appropriate
in the circumstances for the purpose of expressing our opinions on the financial statements, but not
for the purpose of expressing an opinion on the effectiveness of the City’s internal control.
Accordingly, we do not express an opinion on the effectiveness of City’s internal control.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent,
or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a
combination of deficiencies, in internal control, such that there is a reasonable possibility that a
material misstatement of the City’s financial statements will not be prevented, or detected and
corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies,
in internal control that is less severe than a material weakness, yet important enough to merit attention
by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of
this section and was not designed to identify all deficiencies in internal control that might be material
weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify
deficiencies in internal control that we consider to be material weaknesses. However, material
weaknesses may exist that have not been identified.
Page 11 of 12
A2.Page 163 of 496
- 2 -
Compliance and Other Matters
As part of obtaining reasonable assurance about whether City’s financial statements are free from
material misstatement, we performed tests of its compliance with certain provisions of laws,
regulations, contracts, and grant agreements, noncompliance with which could have a direct and
material effect on the determination of financial statement amounts. However, providing an
opinion on compliance with those provisions was not an objective of our audit, and accordingly,
we do not express such an opinion. The results of our tests disclosed no instances of noncompliance
or other matters that are required to be reported under Government Auditing Standards.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and
compliance and the results of that testing, and not to provide an opinion on the effectiveness of the
organization’s internal control or on compliance. This report is an integral part of an audit
performed in accordance with Government Auditing Standards in considering the organization’s
internal control and compliance. Accordingly, this communication is not suitable for any other
purpose.
Naperville, Illinois
July 14, 2020
Page 12 of 12
A2.Page 164 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Sharon Johnson, Acting Deputy City Manager
CC: Erika Storlie, Interim City Manager
Subject: Approval of Minority, Women, Evanston Business Enterprise Funds
Transfer (MWEBE)
Date: July 27, 2020
Recommended Action:
Staff recommends City Council approval of the Minority, Women, Evanston Business
Enterprise Committee's recommendation to spend funds for the E conomic Development
Entrepreneurship Grant in the amount of $50,000.
Funding Source:
Funding will be provided from the MWEBE/LEP Line Item (Account 100.41307), which has a
current balance of $78,492.45.
Council Action:
For Action
Summary:
The City of Evanston maintains a goal to provide Minority, Women, and Evanston Business
Enterprises, opportunity for growth and participation in all aspects of City's contracting
programs, including but not limited to construction projects, supplies, and material purchases,
professional and personal service contracts.
On July 15, 2020, the Minority, Women, and Evanston Business Enterprise Development
Committee voted to transfer funds in the amount of $50,000 to the Economic Development
Entrepreneurship Fund for the purpose of support and assistance to local businesses for
potential growth opportunities. In order to help ensure such growth Staff is recommending
funds be transferred from Account GL 100.41307.
A3.Page 165 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Sean Ciolek, Division Manager of Facilities
CC: Luke Stowe, Interim Director of Administrative Services
Subject: Approval of Fuel Purchase for July 6, 2020 through July 5, 2021
Date: July 27, 2020
Recommended Action:
Staff recommends City Council approval of fuel purchases from July 6, 2020 through July 5,
2021 in the amount of $750,000 from Al Warren Oil Co., Inc. (1646 Summer Street,
Hammond, IN 46320). Al Warren Oil Co Inc. is the current Northwest Municipal Conference
Bid winner for all grades and types of fuel that are utilized by City vehicles for this time
period.
Funding Source:
Funding for this purchase will be as follows: $750,000 from the Petroleum Products Business
Unit in the Fleet Fund (Account 600.19.7710.65035) with a FY 2020 budget of $750,000.
Council Action:
For Action
Summary:
The Facilities and Fleet Management Division of the Administrative Services Department has
purchased fuel through the Northwest Municipal Conference Bid System for many years and
has found the pricing structure to be advantageous and in the best interest o f the City of
Evanston. There are no Evanston -based businesses that can provide these bulk deliveries of
various types of fuel. Therefore, staff recommends and requests City Council approval for
Fleet Services to continue to purchase bulk fuel deliveries through this conference bid award
for the next 12 (twelve) months.
2019 in and $703,416.04 were for were expenses Products Petroleum The 2018
$668,676.67. Present fuel prices are $1.42/gallon for regular unleaded gasoline, $1.30/gallon
for diesel, and $1.32/gallon for bio-diesel.
Attachments:
A4.Page 166 of 496
2020 Fuel #198 Award Al Warren
Page 2 of 4
A4.Page 167 of 496
A /oint Purchasing Program
For Local Government Agencies
Jnne 30, 2020
Ms. Shaleen Okon
Sales Representative
Al Warren Oil Co., inc.
1646 Summer Street
I{amnrond, IN 46320
Dear Ms. Okon,
This letter is to infoflr you that the Subulban Purchasing Cooperative (SPC) Goveming Board lras approved the
award ofthe 2020 Gasoline (87, 89, &. q2 Octane), Diesel Fue[, Ethanol 75 & 85 and B20 Bio Diesel Fuel
Contract (#198) to Al Warren Oil Co., Inc. based on your response being the lowest responsible, responsive
bid and in cornpliance with all bid speoification requirements.
With acceptance of this contract, Al Warren Oil Co., Inc. agrees to all terms and conditions set forth in
the specifications contained within the Request for Proposals to which you responded.
The duration of the contract is Contracl shall be July 6, 2020 through July 5, 2021 . The SPC reserves
the right to extend the contract for (3) three additional (1) one year periods nnder the same terms and
conditions of the original contract.
AI Warren Oil Co.. Inc.. Hammond. IN will handle all billing.
Al Warren Oil Co., Inc. shall remit to the NWMC Purchasing Manager on a cluarterly basis, an amount
equal to 0.5 yn of the total dollar volume lor the quafte r. Contraotor must fumish a report of purchases
made lrom the contract by the last ol'the month following the end ofeach fiscal quarter:
Quarter 1 - May, June, July, due August 3 I
Quarter 2 - August, September, October, due Novernber 30
Quarter 3 - November, December, January, due Febmary 28
Quarter 4 - February, March, April, due May 31
This reporl is to be submitted to the NWMC Purchasing Director in Excel via email to edayan(@n:rymq:
co&org, and mailed to 1600 East Goll Road, Suite 0700, Des Plaines, Illinois 60016 and shall include
the following infomation: ordering municipality, date of order, date oldelivery, item descriptions, total
quantity delivered, item price (including mark-up and applicable taxes), total order extended price, and
total volume for the quarler.
DuPage lluyors &
Mantgen Con/erence
1220 Oak Rrook lload
Ouk Brook. 11.6l)121
S zette Q ntell
l'hana: (63q 571-0180
Fux: (630) 571 t)184
Nofihvest Mtoticipol
CotrJi:rence
I600 La.\t GoIRd., Suite 0700
Det Pktines, IL 60016
Ellen Da1un, CPP))
Phone. (8,17) 296-9200
Fax. (847) 296-9207
Soulh Sttbwban Mayors
Atti MurMgeB Association
1904 we l74,t,,9tcct
Ea.\t Hu.elCrest, IL 60429
Krisli DeLauretlliis
Phonc. (708) 206 I l5i
Fax: (708) )06-1133
ll/ill coun4'
Gover nrental Leugue
3180 Thaodore Street. SLrite l0t
.loliet, 1L 604 35' Cherie Bekitn
Phone: (315) 729-35 35
l'n: (815) 729'3536
SPC
SU I}I.] R ItAN Pt,J RC I IAS IN(J
t{LIL[Ifilri
Page 3 of 4
A4.Page 168 of 496
The SPC looks forwarcl to a prodlrctive year working with Al Warren Oil Co., Inc. Please sign and date
this agreement below, retaining copies for your files and retuming the original to my attention.
Sincerely,
,*rh,g*-
Ellen Dayan, CPI'B
Purchasing Director
Northwest Munioipal Conference
i",.. I \' l.Ut*'lJttlp*-zCIu
N-r.'Ell." DrJr- =--g#
Nortliwest Municipal Conference
'laolu
DuPage lrlayo$ &
Mtrtagers Cotrference
l)20 Ouk Brook Rod
Otk llnok ll.6()52i
Suzelte Quitnell
Pha e. (630) s71-0180
b-ut: (6-101 5714,184
North ,esl MutticiltuI
ConJerence
1600 Ea.st Go( kl., Suite a70a
Des Plainet. 1L 60016
Ellen Dutroq CPPR
Pho e. (847) 296 9200
Fat. (847) 296-9207
South Sub tha M.ryors
Anal lI rrcgers Association
1901 lt/est 17411' Street
Eavt Iluzel Orest, IL 644)9
Kristi DeLatrentii\
Phohe (71)8) 206-1 155
l"ax: (70B) )()6- l 133
lYill CoutlO
Governnental League
3l8A Theodore Street, Suite l0l
.loliet.ll" 60435
Cherie Belom
Phone. (315) 729-3 s 3 5
Fat. (815) 729-3516
Page 4 of 4
A4.Page 169 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Luke Stowe, Interim Administrative Services Director
CC: Dmitry Shub, Chief Information Security Officer
Subject: Approval of Sole-Source Renewal Agreement with Dell/EMC, Inc. for
Support and Licensing of VMware Systems
Date: July 27, 2020
Recommended Action:
Staff recommends City Council approval of a one -year, sole-source renewal agreement for
support and licensing of VMware systems from Dell/EMC, Inc. (One Dell Way, Mail Stop
8129, Round Rock, TX 78682) in the amount of $39,830.02.
Funding Source:
Funding for the purchase will be from the IT Computer Software Fund (Account
100.19.1932.62340) with a YTD balance of $437,193.83.
Council Action:
For Action
Summary:
The Information Technology (IT) Division recommends that the City renew the annual support
and licensing agreements with Dell/EMC for various VMware systems. The agreement will
extend support and licensing for the City's VMware VCenter virtualization platform and
Horizon View Virtual Desktop Infrastructure (VDI). VMware products play a critical role in
providing a virtual server platform for data center operations and delivering virtual desktops to
City staff. Virtualization allows for significant efficiencies in the deployment and operation of
servers and desktops by leveraging economies of scale. A large virtual desktop environment
has allowed the IT Division to maintain quality customer service while keeping lower service
desk staffing levels than industry standards.
The City has maintained a virtualized environment since 2012. We have approximately 400
virtual desktops and approximately 150 virtual servers which represent about 90% of city
servers. The virtualized environment also offers advantages in a heightened cybersecurity
environment dealing with threats and challenges. Renewal cost is the same as last year at
A5.Page 170 of 496
the request of IT staff to Dell/EMC. The virtualized environment is critical in supporting
remote working during the COVIC-19 pandemic.
Attachments:
Dell Quote - 1
Dell Quote - 2
Page 2 of 11
A5.Page 171 of 496
A quote for your consideration.
Based on your business needs, we put the following quote together to help with your purchase
decision. Below is a detailed summary of the quote we’ve created to help you with your
purchase decision.
To proceed with this quote, you may respond to this email, order online through your
Premier page, or, if you do not have Premier, use this Quote to Order .
Quote No.3000063260532.1
Total $36,683.52
Customer #4715079
Quoted On Jun. 16, 2020
Expires by Jun. 30, 2020
Sales Rep Jill Dennison
Phone (800) 456-3355, 5132131
Email Jill_Dennison@Dell.com
Billing To ACCOUNTS PAYABLE
CITY OF EVANSTON
2100 RIDGE AVE
2100 RIDGE AVE
EVANSTON, IL 60201-2798
Message from your Sales Rep
This quote for VMware license support renewal after purchase has a new renewal date of 7-27-2021
Regards,
Jill Dennison
Shipping Group
Shipping To
DMITRY SHUB
CITY OF EVANSTON
2100 RIDGE AVE
STE 2001
EVANSTON, IL 60201-2716
(847) 448-8074
Shipping Method
Standard Delivery
Product Unit Price Qty Subtotal
VLA VMWARE PROD SUP/SUB VSPHERE 6 ENT PLUS FOR
1 PROC
$863.04 10 $8,630.40
VLA VMWARE PROD SUP/SUB VCENTER SERVER 6
STANDARD FOR VSPHERE 6
$1,482.24 1 $1,482.24
VLA VMWARE PROD SUP/SUB HORIZON VIEW STANDARD
EDITION 100 PACK
$6,180.48 1 $6,180.48
VLA VMWARE PROD SNS FOR VREALIZE OPERATIONS 8 $308.16 6 $1,848.96
Page 1
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Page 3 of 11
A5.Page 172 of 496
STANDARD ( PER CPU )
VLA VMWARE PROD SUP HORIZ VIEW STD 100PK CCU $6,180.48 3 $18,541.44
Subtotal:
Shipping:
Non-Taxable Amount:
Taxable Amount:
Estimated Tax:
Total:
$36,683.52
$0.00
$36,683.52
$0.00
$0.00
$36,683.52
Special lease pricing may be available for qualified customers. Please contact your DFS Sales Representative for
details.
Page 2
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Page 4 of 11
A5.Page 173 of 496
Shipping Group Details
Shipping To
DMITRY SHUB
CITY OF EVANSTON
2100 RIDGE AVE
STE 2001
EVANSTON, IL 60201-2716
(847) 448-8074
Shipping Method
Standard Delivery
Qty Subtotal
VLA VMWARE PROD SUP/SUB VSPHERE 6 ENT PLUS FOR 1
PROC
Estimated delivery if purchased today:
Aug. 10, 2020
Contract # C000000181093
Customer Agreement # MHEC-07012015
$863.04 10 $8,630.40
Description SKU Unit Price Qty Subtotal
VLA VMWARE PROD SUP/SUB VSPHERE 6 ENT PLUS FOR 1 PROC AB149920 -10 -
Qty Subtotal
VLA VMWARE PROD SUP/SUB VCENTER SERVER 6 STANDARD
FOR VSPHERE 6
Estimated delivery if purchased today:
Aug. 10, 2020
Contract # C000000181093
Customer Agreement # MHEC-07012015
$1,482.24 1 $1,482.24
Description SKU Unit Price Qty Subtotal
VLA VMWARE PROD SUP/SUB VCENTER SERVER 6 STANDARD
FOR VSPHERE 6 AB186883 -1 -
Qty Subtotal
VLA VMWARE PROD SUP/SUB HORIZON VIEW STANDARD
EDITION 100 PACK
Estimated delivery if purchased today:
Aug. 10, 2020
Contract # C000000181093
Customer Agreement # MHEC-07012015
$6,180.48 1 $6,180.48
Description SKU Unit Price Qty Subtotal
VLA VMWARE PROD SUP/SUB HORIZON VIEW STANDARD
EDITION 100 PACK AB207986 -1 -
Qty Subtotal
VLA VMWARE PROD SNS FOR VREALIZE OPERATIONS 8
STANDARD ( PER CPU )
Estimated delivery if purchased today:
Aug. 10, 2020
Contract # C000000181093
Customer Agreement # MHEC-07012015
$308.16 6 $1,848.96
Description SKU Unit Price Qty Subtotal
VLA VMWARE PROD SNS FOR VREALIZE OPERATIONS 8
STANDARD ( PER CPU )AB095579 -6 -
Qty Subtotal
VLA VMWARE PROD SUP HORIZ VIEW STD 100PK CCU
Estimated delivery if purchased today:
Aug. 10, 2020
Contract # C000000181093
Customer Agreement # MHEC-07012015
$6,180.48 3 $18,541.44
Page 3
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Page 5 of 11
A5.Page 174 of 496
Description SKU Unit Price Qty Subtotal
VLA VMWARE PROD SUP HORIZ VIEW STD 100PK CCU AB207995 -3 -
Subtotal:
Shipping:
Estimated Tax:
Total:
$36,683.52
$0.00
$0.00
$36,683.52
Page 4
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Page 6 of 11
A5.Page 175 of 496
Important Notes
Terms of Sale
This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract between the entity
issuing this Quote (“Supplier”) and the entity to whom this Quote was issued (“Customer”). Unless otherwise stated herein, pricing is valid for
thirty days from the date of this Quote. All product, pricing and other information is based on the latest information available and is subject to
change. Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors. Taxes and/or freight charges
listed on this Quote are only estimates. The final amounts shall be stated on the relevant invoice. Additional freight charges will be applied if
Customer requests expedited shipping. Please indicate any tax exemption status on your purchase order and send your tax exemption
certificate to Tax_Department@dell.com or ARSalesTax@emc.com , as applicable.
Governing Terms : This Quote is subject to: (a) a separate written agreement between Customer or Customer’s affiliate and Supplier or a
Supplier´s affiliate to the extent that it expressly applies to the products and/or services in this Quote or, to the extent there is no such
agreement, to the applicable set of Dell’s Terms of Sale (available at www.dell.com/terms or www.dell.com/oemterms), or for cloud/as-a-Service
offerings, the applicable cloud terms of service (identified on the Offer Specific Terms referenced below); and (b) the terms referenced herein
(collectively, the “Governing Terms”). Different Governing Terms may apply to different products and services on this Quote. The Governing
Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any documentation submitted by Customer to Supplier.
Supplier Software Licenses and Services Descriptions : Customer’s use of any Supplier software is subject to the license terms
accompanying the software, or in the absence of accompanying terms, the applicable terms posted on www.Dell.com/eula. Descriptions and
terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at
www.dellemc.com/en-us/customer-services/product-warranty-and-service-descriptions.htm.
Offer-Specific, Third Party and Program Specific Terms : Customer’s use of third-party software is subject to the license terms that
accompany the software. Certain Supplier-branded and third-party products and services listed on this Quote are subject to additional, specific
terms stated on www.dell.com/offeringspecificterms (“Offer Specific Terms”).
In case of Resale only : Should Customer procure any products or services for resale, whether on standalone basis or as part of a solution,
Customer shall include the applicable software license terms, services terms, and/or offer-specific terms in a written agreement with the end-user
and provide written evidence of doing so upon receipt of request from Supplier.
In case of Financing only : If Customer intends to enter into a financing arrangement (“Financing Agreement”) for the products and/or services
on this Quote with Dell Financial Services LLC or other funding source pre-approved by Supplier (“FS”), Customer may issue its purchase order to
Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a) FS intends to enter into a Financing Agreement
with Customer for this order; and (b) FS agrees to procure these items from Supplier. Notwithstanding the Financing Agreement, Customer’s use
(and Customer’s resale of and the end-user’s use) of these items in the order is subject to the applicable governing agreement between
Customer and Supplier, except that title shall transfer from Supplier to FS instead of to Customer. If FS notifies Supplier after shipment that
Customer is no longer pursuing a Financing Agreement for these items, or if Customer fails to enter into such Financing Agreement within 120
days after shipment by Supplier, Customer shall promptly pay the Supplier invoice amounts directly to Supplier.
Customer represents that this transaction does not involve: (a) use of U.S. Government funds; (b) use by or resale to the U.S. Government; or (c)
maintenance and support of the product(s) listed in this document within classified spaces. Customer further represents that this transaction does
not require Supplier’s compliance with any statute, regulation or information technology standard applicable to a U.S. Government procurement.
For certain products shipped to end users in California, a State Environmental Fee will be applied to Customer’s invoice. Supplier encourages
customers to dispose of electronic equipment properly.
Electronically linked terms and descriptions are available in hard copy upon request.
^Dell Business Credit (DBC):
OFFER VARIES BY CREDITWORTHINESS AS DETERMINED BY LENDER. Offered by WebBank to Small and Medium Business customers
with approved credit. Taxes, shipping and other charges are extra and vary. Minimum monthly payments are the greater of $15 or 3% of account
balance. Dell Business Credit is not offered to government or public entities, or business entities located and organized outside of the United
States.
Page 5
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Page 7 of 11
A5.Page 176 of 496
A quote for your consideration.
Based on your business needs, we put the following quote together to help with your purchase
decision. Below is a detailed summary of the quote we’ve created to help you with your
purchase decision.
To proceed with this quote, you may respond to this email, order online through your
Premier page, or, if you do not have Premier, use this Quote to Order .
Quote No.3000064871492.1
Total $3,146.50
Customer #4715079
Quoted On Jul. 13, 2020
Expires by Jul. 31, 2020
Sales Rep Jill Dennison
Phone (800) 456-3355, 5132131
Email Jill_Dennison@Dell.com
Billing To ACCOUNTS PAYABLE
CITY OF EVANSTON
2100 RIDGE AVE
2100 RIDGE AVE
EVANSTON, IL 60201-2798
Message from your Sales Rep
Please contact your Dell sales representative if you have any questions or when you're ready to place an order.
Thank you for shopping with Dell!
Regards,
Jill Dennison
Shipping Group
Shipping To
DMITRY SHUB
CITY OF EVANSTON
2100 RIDGE AVE
INFORMATION TECHNOLOGY
EVANSTON, IL 60201-2716
(847) 448-8074
Shipping Method
Standard Delivery
Product Unit Price Qty Subtotal
VLA VMW PROD SNS FOR VSPHERE 7 ENT PLUS FOR 1
PROC
$1,573.25 2 $3,146.50
Page 1
Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Page 8 of 11
A5.Page 177 of 496
Subtotal:
Shipping:
Non-Taxable Amount:
Taxable Amount:
Estimated Tax:
Total:
$3,146.50
$0.00
$3,146.50
$0.00
$0.00
$3,146.50
Special lease pricing may be available for qualified customers. Please contact your DFS Sales Representative for
details.
Page 2
Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Page 9 of 11
A5.Page 178 of 496
Shipping Group Details
Shipping To
DMITRY SHUB
CITY OF EVANSTON
2100 RIDGE AVE
INFORMATION TECHNOLOGY
EVANSTON, IL 60201-2716
(847) 448-8074
Shipping Method
Standard Delivery
Qty Subtotal
VLA VMW PROD SNS FOR VSPHERE 7 ENT PLUS FOR 1 PROC
Estimated delivery if purchased today:
Sep. 03, 2020
Contract # C000000181093
Customer Agreement # MHEC-07012015
$1,573.25 2 $3,146.50
Description SKU Unit Price Qty Subtotal
VLA VMW PROD SNS FOR VSPHERE 7 ENT PLUS FOR 1 PROC AB207985 -2 -
Subtotal:
Shipping:
Estimated Tax:
Total:
$3,146.50
$0.00
$0.00
$3,146.50
Page 3
Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Page 10 of 11
A5.Page 179 of 496
Important Notes
Terms of Sale
This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract between the entity
issuing this Quote (“Supplier”) and the entity to whom this Quote was issued (“Customer”). Unless otherwise stated herein, pricing is valid for
thirty days from the date of this Quote. All product, pricing and other information is based on the latest information available and is subject to
change. Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors. Taxes and/or freight charges
listed on this Quote are only estimates. The final amounts shall be stated on the relevant invoice. Additional freight charges will be applied if
Customer requests expedited shipping. Please indicate any tax exemption status on your purchase order and send your tax exemption
certificate to Tax_Department@dell.com or ARSalesTax@emc.com , as applicable.
Governing Terms : This Quote is subject to: (a) a separate written agreement between Customer or Customer’s affiliate and Supplier or a
Supplier´s affiliate to the extent that it expressly applies to the products and/or services in this Quote or, to the extent there is no such
agreement, to the applicable set of Dell’s Terms of Sale (available at www.dell.com/terms or www.dell.com/oemterms), or for cloud/as-a-Service
offerings, the applicable cloud terms of service (identified on the Offer Specific Terms referenced below); and (b) the terms referenced herein
(collectively, the “Governing Terms”). Different Governing Terms may apply to different products and services on this Quote. The Governing
Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any documentation submitted by Customer to Supplier.
Supplier Software Licenses and Services Descriptions : Customer’s use of any Supplier software is subject to the license terms
accompanying the software, or in the absence of accompanying terms, the applicable terms posted on www.Dell.com/eula. Descriptions and
terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at
www.dellemc.com/en-us/customer-services/product-warranty-and-service-descriptions.htm.
Offer-Specific, Third Party and Program Specific Terms : Customer’s use of third-party software is subject to the license terms that
accompany the software. Certain Supplier-branded and third-party products and services listed on this Quote are subject to additional, specific
terms stated on www.dell.com/offeringspecificterms (“Offer Specific Terms”).
In case of Resale only : Should Customer procure any products or services for resale, whether on standalone basis or as part of a solution,
Customer shall include the applicable software license terms, services terms, and/or offer-specific terms in a written agreement with the end-user
and provide written evidence of doing so upon receipt of request from Supplier.
In case of Financing only : If Customer intends to enter into a financing arrangement (“Financing Agreement”) for the products and/or services
on this Quote with Dell Financial Services LLC or other funding source pre-approved by Supplier (“FS”), Customer may issue its purchase order to
Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a) FS intends to enter into a Financing Agreement
with Customer for this order; and (b) FS agrees to procure these items from Supplier. Notwithstanding the Financing Agreement, Customer’s use
(and Customer’s resale of and the end-user’s use) of these items in the order is subject to the applicable governing agreement between
Customer and Supplier, except that title shall transfer from Supplier to FS instead of to Customer. If FS notifies Supplier after shipment that
Customer is no longer pursuing a Financing Agreement for these items, or if Customer fails to enter into such Financing Agreement within 120
days after shipment by Supplier, Customer shall promptly pay the Supplier invoice amounts directly to Supplier.
Customer represents that this transaction does not involve: (a) use of U.S. Government funds; (b) use by or resale to the U.S. Government; or (c)
maintenance and support of the product(s) listed in this document within classified spaces. Customer further represents that this transaction does
not require Supplier’s compliance with any statute, regulation or information technology standard applicable to a U.S. Government procurement.
For certain products shipped to end users in California, a State Environmental Fee will be applied to Customer’s invoice. Supplier encourages
customers to dispose of electronic equipment properly.
Electronically linked terms and descriptions are available in hard copy upon request.
^Dell Business Credit (DBC):
OFFER VARIES BY CREDITWORTHINESS AS DETERMINED BY LENDER. Offered by WebBank to Small and Medium Business customers
with approved credit. Taxes, shipping and other charges are extra and vary. Minimum monthly payments are the greater of $15 or 3% of account
balance. Dell Business Credit is not offered to government or public entities, or business entities located and organized outside of the United
States.
Page 4
Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Page 11 of 11
A5.Page 180 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Lawrence C. Hemingway, Director of Parks, Recreation, & Community
Services
Subject: Approval of Authorization to Execute a Payment for the Month of June
to Evanston Township High School for Providing Food Services to
Assist Those Affected by School Closures Due to COVID-19
Date: July 27, 2020
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a payment of
$162,000 to Evanston Township High School (ETHS), (1600 Dodge Ave, Evanston, IL
60201) for providing food services to assist those affected by school closures due to
COVID19.
Funding Source:
Funding for this program is from the City Manager's Emergency Operations Unit (Account
100.15.1520.65025).
Council Action:
For Action
Summary:
The City of Evanston, Evanston/Skokie School District 65, and ETHS District 202 partnered
to provide food distribution services to assist those affected by school closures due to
COVID-19 This program is sponsored by USDA and administered by the Illinois State Board
of Education (ISBE) to provide free breakfast and lunch to all youth ages 1 -18. The COVID19
food program continued throughout the month of June and has now transitioned to the
Summer Food program as of July 6, 2020.
Meals are served at the following locations:
•Fleetwood-Jourdain Community Center, 1655 Foster St
•Robert Crown Community Center, 1801 Main St.
•Kamen Park East Fieldhouse, 1115 South Blvd.
•Mason Park, Church Street and Florence Avenue
A6.Page 181 of 496
Meals are prepared at ETHS by their kitchen staff and picked up and transported to the meal
sites by District 65 and City staff. Parks, Recreation and Community Services staff is
responsible for the overall coordination of each site, including set up, distribution, monitoring,
safety, clean up and record keeping.
This is a reimbursement program in which the total amount of reimbursement the City will
receive is dependent upon the number of meals served. The City’s expected reimbursement
is $2.37 for each breakfast and $4.15 for each lunch served. We are currently pay ing $6.00
for a breakfast and lunch from the school district.
The attached invoice in the amount of $162,000 is for meals distributed during the month of
June.
Attachments:
City of Evanston June Covid-19 Invoice
Page 2 of 3
A6.Page 182 of 496
Invoice
Evanston Twp. High School
Nutrition Services
1600 Dodge Avenue
Evanston, IL 60201
1-847-424-7225
Date: 7/1/2020
Sold To City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
1-847-448-4311
Payment Method Invoice # Job
Purchase Order 4-June-20 City of Evanston Lunch Service (Covid-19)
Center Days Lunches Unit Price Discount Line Total
All 4 June -
1,8,15,22,29 5400 Bags: $30 $162,000.00
Bags: $24
Snacks: $1
Total
Subtotal $162,000.00
Sales Tax
Total $162,000.00
Thank you for your business!
Page 3 of 3
A6.Page 183 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Perry Polinski, Communications Coordinator
CC: Demitrous Cook, Chief of Police
Subject: Approval of the Single-Source Annual Renewal of the CAD Software
License Technologies with CentralSquare Service and Agreement
(formerly SunGard/Superion)
Date: July 27, 2020
Recommended Action:
Staff recommends that the City Council authorize the City Manager to rene w sole source
software license and service agreement with CentralSquare Technologies, (1000 Business
Center Drive, Lake Mary, FL) for the Police Department’s CAD (Computer Aided Dispatch)
software in the amount of $78,515.30. The Agreement is effective from May 1, 2020 through
April 30, 2021.
Funding Source:
Funding is provided by the Emergency Telephone System (Account 205.22.5150.62509),
which has an approved FY 2020 budget of $305,000 and a YTD balance of $207,218.68.
Council Action:
For Action
Summary:
This software is fully utilized by the Evanston Police Department and is essential for their
daily success. As a proprietary system, there is no alternative maintenance option. The
original CAD Software License and Service Agreement was initiated in 2015.
The fees paid for this service agreement are used to continuously improve CentralSquare’s
software applications as well as staff their 24/7 Public Safety & Justice applications support
center. theAlso, of client a as CentralSquare, Police from benefits Department the
continuous research and development that CentralSquare is doing to improve and enhance
their software. This is a sole source request because the only option for comprehensive
maintenance and support of the CAD application is CentralSquare as it is the sole owner and
distributor of the software.
A7.Page 184 of 496
The Police Department’s CAD has been in use since May 9, 1994 (at the time, this software
license and service agreement was negotiated at a considerable discount). The Police
Department relies on CAD to process numerous transactions related to real-time tracking and
dispatching of public safety resources. CAD also assembles information for future use in
reporting applications. Below is a brief description of some of the software applications that
this agreement covers:
• MCT (Mobile Computing Technology) is the base product that drives all of the Public
Safety personnel’s ability to receive and send information to Dispatch and provides
access to LEADS, which allows officers to obtain license plate, driver’s license, and
criminal history information.
• E911 interface automatically enters the name, address, and phone number (ANI/ALI)
of the 9-1-1 caller into CADS.
• CAD-Computer Aided Dispatch is the central system that all of the above systems
connect and data the of all telecommunicators provides system This to. with
information needed to dispatch public safety personnel to calls efficiently.
• RMS (Records Management System) is the central data entry system for all
information or reports generated by the Police Department.
• LEADS state/NCIC interface provides LEADS access to all police officers on patrol.
• MFR (Mobile Field Reporting) automates the police reporting process.
The 2019 Service Agreement with CentralSquare was $79,372.27. Th e cost to renew for
2020 ($78,515.30) reflects a 5% increase in the base services provided over last year as well
as adjustments for the removal of obsolete software application modules. Negotiations and
receiving the renewal invoice late brought us past the 2019 Agreement end date of April 30,
2020. However, the vendor extended the Agreement so that service will not be “shut off” if the
renewal is not active by the end of April.
Legislative History:
FY 2020 Emergency Telephone System budget approved at the meeting of September 26,
2019.
Attachments:
CAD Software License and Service Agreement 2020 Renewal with CentralSquare
Technologies invoice
Page 2 of 7
A7.Page 185 of 496
Superion, LLC, a CentralSquare Company
1000 Business Center Drive
Lake Mary, FL 32746
Billing Inquiries: Accounts.Receivable@centralsquare.com
Invoice
Invoice No Date Page
286334 7/16/2020 1 of 5
Bill To
City of Evanston (OSSI)
Attn Perry Polinski
1454 Elmwood Ave.
EVANSTON IL 60201
United States
Ship To
City of Evanston (OSSI)
Attn Perry Polinski
1454 Elmwood Ave.
EVANSTON IL 60201
United States
Customer No Customer Name Customer PO #Currency Terms Due Date
6791 Evanston Police Department USD Net 30 5/1/2020
Description Units Rate Extended
Contract No. 150676
1 ONESolution Police-to-Police - Annual Subscription Fee
OSSI Police to Police Annual Subscription Fee
Maintenance: Start:5/1/2020, End: 4/30/2021
1 $0.00 $0.00
2 ONESolution MCT Client-MAPS - Annual Maintenance Fee
OSSI Mobile Client Maps
Maintenance: Start:5/1/2020, End: 4/30/2021
48 $19.08 $915.84
3 ONESolution MCT Client AVL License - Annual Maintenance Fee
OSSI Client AVL-(Police)
Maintenance: Start:5/1/2020, End: 4/30/2021
48 $19.08 $915.84
4 ONESolution Accident Wizard - Annual Maintenance Fee
OSSI Accident Wizard Workstation License Client
Maintenance: Start:5/1/2020, End: 4/30/2021
30 $36.25 $1,087.50
5 ONESolution MCT Client License for Message Switch - Annual
Maintenance Fee
OSSI - LAN Client License for Message Switch
Maintenance: Start:5/1/2020, End: 4/30/2021
9 $38.16 $343.44
6 ONESolution MFR Client-Racial Profiling - Annual Maintenance
Fee
OSSI - MFR Client - Racial Profiling
Maintenance: Start:5/1/2020, End: 4/30/2021
48 $38.16 $1,831.68
7 ONESolution MFR Client-Accident Reporting - Annual
Maintenance Fee
OSSI - MFR Client - Accident Reporting
Maintenance: Start:5/1/2020, End: 4/30/2021
30 $76.31 $2,289.30
8 ONESolution MFR Client - Annual Maintenance Fee
ONESolution MFR Client
Maintenance: Start:5/1/2020, End: 4/30/2021
48 $133.55 $6,410.40
9 ONESolution MCT Client-Digital Dispatch - Annual Maintenance
Fee
OSSI MCT Client for Digital Dispatch
Maintenance: Start:5/1/2020, End: 4/30/2021
48 $133.55 $6,410.40
Page 3 of 7
A7.Page 186 of 496
Superion, LLC, a CentralSquare Company
1000 Business Center Drive
Lake Mary, FL 32746
Billing Inquiries: Accounts.Receivable@centralsquare.com
Invoice
Invoice No Date Page
286334 7/16/2020 2 of 5
Bill To
City of Evanston (OSSI)
Attn Perry Polinski
1454 Elmwood Ave.
EVANSTON IL 60201
United States
Ship To
City of Evanston (OSSI)
Attn Perry Polinski
1454 Elmwood Ave.
EVANSTON IL 60201
United States
Customer No Customer Name Customer PO #Currency Terms Due Date
6791 Evanston Police Department USD Net 30 5/1/2020
Description Units Rate Extended
10 ONESolution Calls For Service - Annual Maintenance Fee
OSSI Calls for Service Module-5 Workstations
Maintenance: Start:5/1/2020, End: 4/30/2021
1 $152.62 $152.62
11 NaviLine Pager Connect Interface-Generic - Annual Maintenance
Fee
CAD PageGate Interface
Maintenance: Start:5/1/2020, End: 4/30/2021
1 $190.77 $190.77
12 ONESolution CAD Resource Monitor Display License With Maps
- Annual Maintenance Fee
OSSI CAD Resource Monitor Display License with Maps Client
Maintenance: Start:5/1/2020, End: 4/30/2021
5 $214.62 $1,073.10
13 ONESolution CAD Client AVL License - Annual Maintenance Fee
ONESolution CAD Client AVL License
Maintenance: Start:5/1/2020, End: 4/30/2021
9 $228.93 $2,060.37
14 ONESolution CAD Map Display & Map Maint Software Lic -
Annual Maintenance Fee
ONESolution Additional CAD Map Display & Map Maintenance
Client License
Maintenance: Start:5/1/2020, End: 4/30/2021
8 $362.48 $2,899.84
15 ONESolution CAD to CryWolf Interface - Annual Maintenance
Fee
OSSI - CAD Interface to CryWolf
Maintenance: Start:5/1/2020, End: 4/30/2021
1 $381.55 $381.55
16 ONESolution Racial Profiling - Annual Maintenance Fee
OSSI Traffi Stops (Racial Profiling) Module-5 Workstations
Maintenance: Start:5/1/2020, End: 4/30/2021
1 $496.02 $496.02
17 ONESolution Accident - Annual Maintenance Fee
OSSI Basic Accident Module-30 Workstations
Maintenance: Start:5/1/2020, End: 4/30/2021
1 $648.65 $648.65
18 ONESolution CAD Console License - Annual Maintenance Fee
OSSI Additional CAD Console License
Maintenance: Start:5/1/2020, End: 4/30/2021
5 $706.83 $3,534.15
Page 4 of 7
A7.Page 187 of 496
Superion, LLC, a CentralSquare Company
1000 Business Center Drive
Lake Mary, FL 32746
Billing Inquiries: Accounts.Receivable@centralsquare.com
Invoice
Invoice No Date Page
286334 7/16/2020 3 of 5
Bill To
City of Evanston (OSSI)
Attn Perry Polinski
1454 Elmwood Ave.
EVANSTON IL 60201
United States
Ship To
City of Evanston (OSSI)
Attn Perry Polinski
1454 Elmwood Ave.
EVANSTON IL 60201
United States
Customer No Customer Name Customer PO #Currency Terms Due Date
6791 Evanston Police Department USD Net 30 5/1/2020
Description Units Rate Extended
19 ONESolution Accident Wizard Base Server License - Annual
Maintenance Fee
OSSI Accident Wizard Base Server License
Maintenance: Start:5/1/2020, End: 4/30/2021
1 $715.42 $715.42
20 ONESolution Multi-Jurisdictional Dispatch Option - Annual
Maintenance Fee
OSSI - CAD - Multi-Jurisdicitional Dispatch Option
Maintenance: Start:5/1/2020, End: 4/30/2021
1 $724.95 $724.95
21 ONESolution RMS Map Display & Pin Mapping License - Annual
Maintenance Fee
OSSI RMS Map Display and Pin Mapping License
Maintenance: Start:5/1/2020, End: 4/30/2021
1 $858.49 $858.49
22 ONESolution E911 Interface - Annual Maintenance Fee
OSSI E911 Interface Module
Maintenance: Start:5/1/2020, End: 4/30/2021
1 $996.81 $996.81
23 ONESolution CAD Map Display & Map Maint Software Lic -
Annual Maintenance Fee
ONESolution CAD Map Display and Map Maintenance Software
License
Maintenance: Start:5/1/2020, End: 4/30/2021
1 $996.81 $996.81
24 ONESolution Alpha Numeric Paging - Annual Maintenance Fee
OSSI Alpha Numeric Paging Module
Maintenance: Start:5/1/2020, End: 4/30/2021
1 $996.81 $996.81
25 ONESolution Crime Analysis Plus - Annual Maintenance Fee
Crime Analysis PlusNet Module
Maintenance: Start:5/1/2020, End: 4/30/2021
1 $1,087.43 $1,087.43
26 ONESolution Link Analysis - Annual Maintenance Fee
OSSI - Link Analysis Module
Maintenance: Start:5/1/2020, End: 4/30/2021
1 $1,087.43 $1,087.43
27 ONESolution Notification - Annual Maintenance Fee
OSSI Notification Module-30 Workstations
Maintenance: Start:5/1/2020, End: 4/30/2021
1 $1,392.67 $1,392.67
Page 5 of 7
A7.Page 188 of 496
Superion, LLC, a CentralSquare Company
1000 Business Center Drive
Lake Mary, FL 32746
Billing Inquiries: Accounts.Receivable@centralsquare.com
Invoice
Invoice No Date Page
286334 7/16/2020 4 of 5
Bill To
City of Evanston (OSSI)
Attn Perry Polinski
1454 Elmwood Ave.
EVANSTON IL 60201
United States
Ship To
City of Evanston (OSSI)
Attn Perry Polinski
1454 Elmwood Ave.
EVANSTON IL 60201
United States
Customer No Customer Name Customer PO #Currency Terms Due Date
6791 Evanston Police Department USD Net 30 5/1/2020
Description Units Rate Extended
28 ONESolution MFR Client-MOBLAN Version - Annual
Maintenance Fee
OSSI - MFR Client MOBLAN - Site License
Maintenance: Start:5/1/2020, End: 4/30/2021
1 $1,907.77 $1,907.77
29 ONESolution State/NCIC Messaging Software - Annual
Maintenance Fee
OSSI's Integrated Messaging Software Switch
Maintenance: Start:5/1/2020, End: 4/30/2021
1 $2,289.32 $2,289.32
30 ONESolution Mobile Field Reporting Server - Annual
Maintenance Fee
OSSI Review Module for Field Reporting- up to 50 workstations
Maintenance: Start:5/1/2020, End: 4/30/2021
1 $3,720.14 $3,720.14
31 ONESolution MCT Client AVL License - Annual Maintenance Fee
OSSI AVL Server Host License
Maintenance: Start:5/1/2020, End: 4/30/2021
1 $4,006.31 $4,006.31
32 ONESolution Mobile Server Software - Annual Maintenance Fee
OSSI Base Mobile Server Software Client-Up to 75 Workstations
Maintenance: Start:5/1/2020, End: 4/30/2021
1 $5,914.07 $5,914.07
33 ONESolution Records Management System - Annual
Maintenance Fee
OSSI Client Base Records Management System-30 Worstations
Maintenance: Start:5/1/2020, End: 4/30/2021
1 $7,573.83 $7,573.83
34 ONESolution Computer-Aided Dispatch System - Annual
Maintenance Fee
OSSI Base Computer Aided Dispatch System(includes 4
consoles)
Maintenance: Start:5/1/2020, End: 4/30/2021
1 $12,605.57 $12,605.57
RB 284917
Page 6 of 7
A7.Page 189 of 496
Superion, LLC, a CentralSquare Company
1000 Business Center Drive
Lake Mary, FL 32746
Billing Inquiries: Accounts.Receivable@centralsquare.com
Invoice
Invoice No Date Page
286334 7/16/2020 5 of 5
Bill To
City of Evanston (OSSI)
Attn Perry Polinski
1454 Elmwood Ave.
EVANSTON IL 60201
United States
Ship To
City of Evanston (OSSI)
Attn Perry Polinski
1454 Elmwood Ave.
EVANSTON IL 60201
United States
Customer No Customer Name Customer PO #Currency Terms Due Date
6791 Evanston Police Department USD Net 30 5/1/2020
Please include invoice number(s) on your remittance advice,
made payable to Superion, LLC
ACH:
Routing Number 121000358
Account Number 1416612641
E-mail payment details to: Accounts.Receivable@CentralSquare.com
Check:
12709 Collection Center Drive
Chicago, IL 60693
Subtotal $78,515.30
Tax $0.00
Invoice Total $78,515.30
Payments Applied $0.00
Balance Due $78,515.30
Page 7 of 7
A7.Page 190 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Christopher Venatta, Senior Project Manager
CC: David Stoneback, Public Works Agency Director; Lara Biggs, City
Engineer
Subject: Approval of Contract Award with Capitol Cement Co., Inc. for the 2020
CDBG Improvements and Waste Transfer Station Alleys (Bid No. 20-
38)
Date: July 27, 2020
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute an agreement with
Capitol Cement Co., Inc. (6231 N. Pulaski Road, Chicago, IL 60646) for the 2020 CDBG
Improvements 20No. Alleys Station Transfer Waste and (Bid -of amount the in 38)
$1,009,403.36.
Funding Source:
Funding is provided from the Capital Improvement Fund 2020 General Obligation Bonds in
the amount of $185,987.36, from Community Development Block Grant funds in the amount
of $659,574, and from Waste Transfer Station settlement funds in the amount of $163,842. A
detailed summary is included in the memo below.
Council Action:
For Action
Summary:
This project consists of improvements to three alleys, park improvements, a new ADA
accessible crosswalk, tennis court improvements, and installation of traffic calming speed
humps on various streets and speed bumps in various alleys. The construction pla ns and
specifications were completed by Capital Planning & Engineering Bureau staff.
The locations included in this project and their individual scopes of work are as follows:
1.Waste Transfer Station Alleys – North of Church Street and East of Darrow Avenue
This location consists of two unimproved alleys north of Church Street and east of Darrow
Avenue. Improvements include installation of an 8 -inch thick concrete alley, installation of
A8.Page 191 of 496
storm sewers, and related garage apron restoration work. This alley is being paved using
funds from the Waste Transfer Station Settlement.
2. CDBG – Alley North of Dempster Street and East of Dewey Avenue
Improvements include paving of the unimproved alley north of Dempster Street and east of
Dewey Avenue. Work includes the installation of an 8-inch thick concrete alley, installation of
storm sewers, and related garage apron restoration work.
3. CDBG – 2020 Butler Park Improvements
This project consists of drainage improvements throughout the park. Work includes targeted
pathway replacement in poorly draining areas and storm sewer installation to relieve park
flooding.
4.Traffic Calming - Speed Humps and Alley Bumps
Improvements include the installation of traffic calming speed humps and alley speed bumps
at various locations throughout the City.
5.Alternate 1 – CDBG Butler Park Lighting LED Retrofit
Alternate 1 in the contract includes retrofitting the existing lighting in the park with LED
luminaries.
6.Alternate 2 - Fitzsimons Tennis Court Improvements
This project includes the resurfacing and color coating of the two existing tennis courts in
Fitzsimons Park. Also included are new net posts and nets.
7.Alternate 3 - Traffic Calming – Emerson Street and Hovland Court Crosswalk
This project includes a bump out and crosswalk at Emerson Street and Hovland Court.
Currently this intersection is not stop controlled and has no pedestrian crossing on Emerson
Street. This project will add a new crosswalk on the east side of the intersection with bump
outs, pedestrian push-button with flashing LED lights on the pedestrian crossing sign, and
ADA accessible sidewalk ramps.
Analysis:
This bid was advertised on Demandstar and in the Pioneer Press. Bids for the project were
received on July 7, 2020. Five contractors submitted bids for this project as follows.
The bids were reviewed by Chris Venatta, Senior Project Manager. Attached is a bid
tabulation showing the detailed bid results.
Page 2 of 11
A8.Page 192 of 496
A summary of the bid pricing received is as follows:
Capitol Cement Co., Inc. has completed various projects for the City, and staff has found their
work to be satisfactory. Therefore, staff recommends that the contract be awarded to Capitol
Cement Co., Inc. including all Alternates for a total amount of $1,009,403.36.
Detailed Funding Summary
*Budget includes an additional alley now proposed for 2021 due to need to obtain a ComEd
easement.
Attachments:
MWEBE Memo - 2020 CDBG Improvements and Waste Transfer Alleys Bid 20-38
Detailed Bid Tab (Bid No. 20-38)
Page 3 of 11
A8.Page 193 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Tammi Nunez, Purchasing Manager
CC: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: MWEBE Memo - 2020 CDBG Improvements and Waste Transfer
Alleys Bid 20-38
Date: July 27, 2020
Recommended Action:
The Purchasing Division recommends City Council accept and place on file the MWEBE
Memo - 2020 CDBG Improvements and Waste Transfer Alleys, Bid 20-38.
Council Action:
For Action: Accept and Place on File
Summary:
The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is
to assist such businesses with opportunities to grow. In order to help ensure such growth,
the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25%
of the awarded contract.
With regard to the 2020 CDBG Improvements and Waste Transfer Alleys, Bid 20-38, Capital
Cement Company Inc., total base bid including alternates $1,009,403.36 and they will receive
21% credit for compliance towards the M/W/EBE goal.
Page 4 of 11
A8.Page 194 of 496
Capital Cement Company Inc., has requested a partial waiver for the remaining 4% MWEBE
participation partial goal; a 4% waiver is granted.
Page 2 of 2Page 5 of 11
A8.Page 195 of 496
DATE: July 7, 2020
TIME: 2:00 P.M.
PW-AP-2005A - Alley North of Church Street, East of Darrow Avenue (South)
TOTAL UNIT UNIT UNIT UNIT UNIT UNIT
QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE
1 EARTH EXCAVATION CU. YD.119 $60.00 7,140.00$ $50.00 $5,950.00 $45.00 $5,355.00 $60.00 $7,140.00 $89.20 $10,614.80 $69.23 $8,238.37
2 TRENCH BACKFILL CU. YD.15 $45.00 675.00$ $34.00 $510.00 $48.00 $720.00 $44.00 $660.00 $92.00 $1,380.00 $18.22 $273.30
3 SUB-BASE GRANULAR MATERIAL, TYPE B CU. YD.10 $45.00 450.00$ $32.00 $320.00 $35.00 $350.00 $44.00 $440.00 $65.55 $655.50 $73.68 $736.80
4 GRANULAR CRADLE MATERIAL, CA-11 TON 7 $45.00 315.00$ $25.00 $175.00 $54.00 $378.00 $30.00 $210.00 $0.01 $0.07 $87.14 $609.98
5 AGGREGATE BASE COURSE, TYPE B, 4"SQ. YD.335 $10.00 3,350.00$ $5.00 $1,675.00 $10.00 $3,350.00 $5.00 $1,675.00 $12.35 $4,137.25 $8.88 $2,974.80
6 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 2 $350.00 700.00$ $495.00 $990.00 $300.00 $600.00 $300.00 $600.00 $200.00 $400.00 $389.15 $778.30
7 PORTLAND CEMENT CONCRETE PAVEMENT, 8"SQ. YD.310 $90.00 27,900.00$ $75.00 $23,250.00 $88.00 $27,280.00 $90.00 $27,900.00 $95.50 $29,605.00 $91.42 $28,340.20
8 STORM SEWERS, SPECIAL 8", (PVC SDR 26 )FOOT 22 $90.00 1,980.00$ $75.00 $1,650.00 $105.00 $2,310.00 $70.00 $1,540.00 $92.00 $2,024.00 $268.62 $5,909.64
9 CATCH BASIN, TYPE A, 4' DIAMETER, TYPE 1 FRAME, OPEN LID EACH 2 $6,000.00 12,000.00$ $3,750.00 $7,500.00 $6,650.00 $13,300.00 $5,500.00 $11,000.00 $3,993.00 $7,986.00 $1,899.74 $3,799.48
10 MANHOLE, TYPE A, 4' DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 2 $5,500.00 11,000.00$ $5,000.00 $10,000.00 $7,950.00 $15,900.00 $5,800.00 $11,600.00 $7,766.00 $15,532.00 $3,485.68 $6,971.36
11 FRAMES AND LIDS TO BE ADJUSTED EACH 2 $550.00 1,100.00$ $250.00 $500.00 $485.00 $970.00 $450.00 $900.00 $510.00 $1,020.00 $268.67 $537.34
12 COMBINATION CONCRETE CURB AND GUTTER, TYPE B 6.12 FOOT 170 $37.00 6,290.00$ $5.00 $850.00 $35.00 $5,950.00 $45.00 $7,650.00 $44.10 $7,497.00 $50.98 $8,666.60
13 PAVEMENT REMOVAL SQ. YD.35 $30.00 1,050.00$ $25.00 $875.00 $16.00 $560.00 $18.00 $630.00 $49.20 $1,722.00 $22.51 $787.85
14 DRIVEWAY PAVEMENT REMOVAL SQ. YD.45 $20.00 900.00$ $9.00 $405.00 $12.00 $540.00 $18.00 $810.00 $19.40 $873.00 $19.52 $878.40
15 COMBINATION CURB AND GUTTER REMOVAL FOOT 170 $8.00 1,360.00$ $2.00 $340.00 $6.00 $1,020.00 $10.00 $1,700.00 $17.05 $2,898.50 $6.56 $1,115.20
16 SIDEWALK REMOVAL SQ. FT.120 $2.50 300.00$ $2.00 $240.00 $1.00 $120.00 $3.00 $360.00 $3.35 $402.00 $5.07 $608.40
17 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT - 6"SQ. YD.45 $80.00 3,600.00$ $40.00 $1,800.00 $80.00 $3,600.00 $62.00 $2,790.00 $73.15 $3,291.75 $73.95 $3,327.75
18 PORTLAND CEMENT CONCRETE SIDEWALK - 5"SQ. FT.120 $8.00 960.00$ $7.00 $840.00 $8.00 $960.00 $9.50 $1,140.00 $8.50 $1,020.00 $10.27 $1,232.40
19 PROTECTIVE SEALER SQ. YD.355 $2.00 710.00$ $1.00 $355.00 $2.00 $710.00 $3.00 $1,065.00 $2.50 $887.50 $1.50 $532.50
20 CRUSHED STONE, CA - 14 TON 15 $40.00 600.00$ $20.00 $300.00 $22.00 $330.00 $40.00 $600.00 $54.75 $821.25 $17.68 $265.20
21 FURNISHING AND PLACING TOPSOIL, 3"SQ. YD.60 $9.00 540.00$ $12.00 $720.00 $4.00 $240.00 $10.00 $600.00 $8.00 $480.00 $8.51 $510.60
22 SODDING, SALT TOLERANT SQ. YD.60 $17.00 1,020.00$ $18.00 $1,080.00 $16.00 $960.00 $18.00 $1,080.00 $30.00 $1,800.00 $11.34 $680.40
23 DETECTABLE WARNINGS SQ. FT.20 $60.00 1,200.00$ $40.00 $800.00 $42.00 $840.00 $45.00 $900.00 $25.00 $500.00 $42.18 $843.60
24 HOT-MIX ASPHALT SURFACE REMOVAL SQ. YD.10 $30.00 300.00$ $25.00 $250.00 $30.00 $300.00 $16.00 $160.00 $14.00 $140.00 $27.09 $270.90
25 TEMPORARY FENCE FOOT 35 $10.00 350.00$ $5.00 $175.00 $10.00 $350.00 $15.00 $525.00 $8.75 $306.25 $35.68 $1,248.80
26 CONSTRUCTION LAYOUT AND STAKING LUMP SUM 1 $4,000.00 4,000.00$ $10,000.00 $10,000.00 $4,500.00 $4,500.00 $4,000.00 $4,000.00 $2,500.00 $2,500.00 $4,384.83 $4,384.83
27 STREET SWEEPING EACH 2 $400.00 800.00$ $50.00 $100.00 $400.00 $800.00 $800.00 $1,600.00 $550.00 $1,100.00 $1,258.45 $2,516.90
28 CLOSED CIRCUIT TV INSPECTION LUMP SUM 1 $3,000.00 3,000.00$ $1,500.00 $1,500.00 $2,150.00 $2,150.00 $7,500.00 $7,500.00 $1,200.00 $1,200.00 $1,283.36 $1,283.36
29 PRE-CONSTRUCTION SURFACE VIDEO TAPING LUMP SUM 1 $1,000.00 1,000.00$ $1,000.00 $1,000.00 $500.00 $500.00 $4,000.00 $4,000.00 $2,285.00 $2,285.00 $481.26 $481.26
30 EPOXY PAVEMENT MARKING LINE-4" YELLOW FOOT 40 $40.00 1,600.00$ $30.00 $1,200.00 $30.00 $1,200.00 $50.00 $2,000.00 $30.00 $1,200.00 $32.08 $1,283.20
$96,190.00 $75,350.00 $96,143.00 $102,775.00 $104,278.87 $90,087.72
$75,350.00 $96,143.00 $102,775.00 $104,278.87 $90,087.72
APPROVED
ENGINEER'S
ESTIMATE
Capitol Cement Co., Inc.
6231 North Pulaski Road
Chicago, IL 60646
Sumit Construction
4150 W. Wrightwood Avenue
Chicago, IL 60639
Pan-Oceanic Engineering Co., Inc.
6436 W. Higgins Ave.
Chicago, IL 60656
TOTAL
Landmark Contractors, Inc
11916 W. Main St.
Huntley, IL 60142
TOTAL
NAME AND ADDRESS OF BIDDERS
TOTAL TOTAL
TOTAL BID AS READ
AS CORRECTED
ITEM
NUMBER ITEM UNIT TOTAL
7306 Central Park
Skokie, IL 60076
TOTAL
CITY OF EVANSTON
TABULATION OF BIDS FOR
2020 CDBG Improvements and Waste Transfer Alleys
BID NO: 20-38
Schroeder & Schroeder, Inc.
1 of 6Page 6 of 11A8.Page 196 of 496
DATE: July 7, 2020
TIME: 2:00 P.M.
PW-AP-2005B - Alley North of Church Street, East of Darrow Avenue (North)
TOTAL UNIT UNIT UNIT UNIT UNIT UNIT
QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE
1 EARTH EXCAVATION CU. YD.101 $60.00 6,060.00$ $50.00 $5,050.00 $45.00 $4,545.00 $60.00 $6,060.00 $91.75 $9,266.75 $75.50 $7,625.50
2 TRENCH BACKFILL CU. YD.98 $45.00 4,410.00$ $34.00 $3,332.00 $48.00 $4,704.00 $44.00 $4,312.00 $92.00 $9,016.00 $18.22 $1,785.56
3 SUB-BASE GRANULAR MATERIAL, TYPE B CU. YD.10 $45.00 450.00$ $36.00 $360.00 $35.00 $350.00 $44.00 $440.00 $77.05 $770.50 $73.68 $736.80
4 GRANULAR CRADLE MATERIAL, CA-11 TON 45 $45.00 2,025.00$ $20.00 $900.00 $54.00 $2,430.00 $30.00 $1,350.00 $0.01 $0.45 $15.93 $716.85
5 AGGREGATE BASE COURSE, TYPE B, 4"SQ. YD.330 $10.00 3,300.00$ $5.00 $1,650.00 $10.00 $3,300.00 $5.00 $1,650.00 $12.45 $4,108.50 $8.93 $2,946.90
6 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 2 $350.00 700.00$ $495.00 $990.00 $300.00 $600.00 $300.00 $600.00 $200.00 $400.00 $389.15 $778.30
7 PORTLAND CEMENT CONCRETE PAVEMENT, 8"SQ. YD.310 $90.00 27,900.00$ $73.00 $22,630.00 $88.00 $27,280.00 $90.00 $27,900.00 $96.75 $29,992.50 $81.50 $25,265.00
8 STORM SEWERS, SPECIAL 8", (PVC SDR 26 )FOOT 135 $90.00 12,150.00$ $75.00 $10,125.00 $105.00 $14,175.00 $70.00 $9,450.00 $92.00 $12,420.00 $149.83 $20,227.05
9 CATCH BASIN, TYPE A, 4' DIAMETER, TYPE 1 FRAME, OPEN LID EACH 1 $6,000.00 6,000.00$ $3,750.00 $3,750.00 $6,650.00 $6,650.00 $5,500.00 $5,500.00 $8,516.00 $8,516.00 $3,792.47 $3,792.47
10 MANHOLE, TYPE A, 4' DIAMETER, TYPE 1 FRAME, OPEN LID EACH 1 $5,500.00 5,500.00$ $5,000.00 $5,000.00 $7,950.00 $7,950.00 $7,400.00 $7,400.00 $4,180.00 $4,180.00 $7,986.45 $7,986.45
11 INLET, TYPE A, TYPE 1 FRAME, OPEN LID EACH 1 $2,500.00 2,500.00$ $2,250.00 $2,250.00 $2,250.00 $2,250.00 $1,600.00 $1,600.00 $1,926.00 $1,926.00 $1,524.38 $1,524.38
12 COMBINATION CONCRETE CURB AND GUTTER, TYPE B 6.12 FOOT 120 $37.00 4,440.00$ $5.00 $600.00 $35.00 $4,200.00 $45.00 $5,400.00 $44.80 $5,376.00 $50.98 $6,117.60
13 PAVEMENT REMOVAL SQ. YD.35 $30.00 1,050.00$ $25.00 $875.00 $16.00 $560.00 $18.00 $630.00 $49.20 $1,722.00 $19.52 $683.20
14 DRIVEWAY PAVEMENT REMOVAL SQ. YD.150 $20.00 3,000.00$ $15.00 $2,250.00 $12.00 $1,800.00 $18.00 $2,700.00 $19.10 $2,865.00 $19.52 $2,928.00
15 COMBINATION CURB AND GUTTER REMOVAL FOOT 120 $8.00 960.00$ $2.00 $240.00 $6.00 $720.00 $10.00 $1,200.00 $17.75 $2,130.00 $7.84 $940.80
16 SIDEWALK REMOVAL SQ. FT.190 $2.50 475.00$ $1.00 $190.00 $1.00 $190.00 $3.00 $570.00 $3.80 $722.00 $3.46 $657.40
17 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT - 6"SQ. YD.150 $80.00 12,000.00$ $60.00 $9,000.00 $80.00 $12,000.00 $60.00 $9,000.00 $72.05 $10,807.50 $80.91 $12,136.50
18 PORTLAND CEMENT CONCRETE SIDEWALK - 5"SQ. FT.190 $8.00 1,520.00$ $6.00 $1,140.00 $8.00 $1,520.00 $11.00 $2,090.00 $8.50 $1,615.00 $8.63 $1,639.70
19 PROTECTIVE SEALER SQ. YD.460 $2.00 920.00$ $1.00 $460.00 $2.00 $920.00 $3.00 $1,380.00 $2.50 $1,150.00 $1.50 $690.00
20 CRUSHED STONE, CA - 14 TON 15 $40.00 600.00$ $20.00 $300.00 $22.00 $330.00 $40.00 $600.00 $54.75 $821.25 $17.68 $265.20
21 FURNISHING AND PLACING TOPSOIL, 3"SQ. YD.75 $9.00 675.00$ $12.00 $900.00 $4.00 $300.00 $10.00 $750.00 $8.00 $600.00 $8.38 $628.50
22 SODDING, SALT TOLERANT SQ. YD.75 $17.00 1,275.00$ $18.00 $1,350.00 $16.00 $1,200.00 $18.00 $1,350.00 $30.00 $2,250.00 $11.49 $861.75
23 DETECTABLE WARNINGS SQ. FT.20 $60.00 1,200.00$ $40.00 $800.00 $42.00 $840.00 $45.00 $900.00 $25.00 $500.00 $42.18 $843.60
24 HOT-MIX ASPHALT SURFACE REMOVAL SQ. YD.15 $30.00 450.00$ $25.00 $375.00 $30.00 $450.00 $16.00 $240.00 $14.00 $210.00 $27.09 $406.35
25 TEMPORARY FENCE FOOT 35 $10.00 350.00$ $5.00 $175.00 $10.00 $350.00 $15.00 $525.00 $8.75 $306.25 $56.89 $1,991.15
26 CONSTRUCTION LAYOUT AND STAKING LUMP SUM 1 $4,000.00 4,000.00$ $10,000.00 $10,000.00 $4,500.00 $4,500.00 $4,000.00 $4,000.00 $2,500.00 $2,500.00 $5,240.41 $5,240.41
27 STREET SWEEPING EACH 2 $400.00 800.00$ $50.00 $100.00 $400.00 $800.00 $800.00 $1,600.00 $450.00 $900.00 $1,258.45 $2,516.90
28 CLOSED CIRCUIT TV INSPECTION LUMP SUM 1 $3,000.00 3,000.00$ $1,500.00 $1,500.00 $4,750.00 $4,750.00 $7,500.00 $7,500.00 $1,500.00 $1,500.00 $1,604.21 $1,604.21
29 PRE-CONSTRUCTION SURFACE VIDEO TAPING LUMP SUM 1 $1,000.00 1,000.00$ $1,000.00 $1,000.00 $500.00 $500.00 $4,000.00 $4,000.00 $2,285.00 $2,285.00 $481.26 $481.26
30 EPOXY PAVEMENT MARKING LINE-4" YELLOW FOOT 40 $40.00 1,600.00$ $30.00 $1,200.00 $30.00 $1,200.00 $50.00 $2,000.00 $30.00 $1,200.00 $32.08 $1,283.20
$110,310.00 $88,492.00 $111,364.00 $112,697.00 $120,056.70 $115,300.99
$88,492.00 $111,364.00 $112,697.00 $120,056.70 $115,300.99
4150 W. Wrightwood Avenue 11916 W. Main St.6436 W. Higgins Ave.
Chicago, IL 60646 Skokie, IL 60076 Chicago, IL 60639 Huntley, IL 60142 Chicago, IL 60656
TOTAL
CITY OF EVANSTON
TABULATION OF BIDS FOR
2020 CDBG Improvements and Waste Transfer Alleys
TOTAL TOTAL
BID NO: 20-38
APPROVED
ENGINEER'S
ESTIMATE
NAME AND ADDRESS OF BIDDERS
Capitol Cement Co., Inc.Schroeder & Schroeder, Inc.Sumit Construction
TOTAL
Landmark Contractors, Inc
6231 North Pulaski Road 7306 Central Park
Pan-Oceanic Engineering Co., Inc.
ITEM
NUMBER ITEM UNIT TOTAL TOTAL
TOTAL BID AS READ
AS CORRECTED
2 of 6Page 7 of 11A8.Page 197 of 496
DATE: July 7, 2020
TIME: 2:00 P.M.
PW-AP-2005C - Alley North of Dempster Street, East of Dewey Avenue
TOTAL UNIT UNIT UNIT UNIT UNIT UNIT
QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE
1 EARTH EXCAVATION CU. YD.726 $57.00 41,382.00$ $50.00 $36,300.00 $45.00 $32,670.00 $60.00 $43,560.00 $90.35 $65,594.10 $68.65 $49,839.90
2 TRENCH BACKFILL CU. YD.577 $44.00 25,388.00$ $2.00 $1,154.00 $48.00 $27,696.00 $44.00 $25,388.00 $92.00 $53,084.00 $18.22 $10,512.94
3 SUB-BASE GRANULAR MATERIAL, TYPE B CU. YD.20 $44.00 880.00$ $36.00 $720.00 $35.00 $700.00 $44.00 $880.00 $65.55 $1,311.00 $73.68 $1,473.60
4 GRANULAR CRADLE MATERIAL, CA-11 TON 325 $44.00 14,300.00$ $20.00 $6,500.00 $54.00 $17,550.00 $33.00 $10,725.00 $0.01 $3.25 $15.93 $5,177.25
5 AGGREGATE BASE COURSE, TYPE B, 4"SQ. YD.1,620 $8.00 12,960.00$ $5.00 $8,100.00 $10.00 $16,200.00 $5.00 $8,100.00 $12.45 $20,169.00 $7.81 $12,652.20
6 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 20 $325.00 6,500.00$ $275.00 $5,500.00 $300.00 $6,000.00 $300.00 $6,000.00 $200.00 $4,000.00 $187.39 $3,747.80
7 PORTLAND CEMENT CONCRETE PAVEMENT, 8"SQ. YD.1,595 $86.00 137,170.00$ $88.00 $140,360.00 $88.00 $140,360.00 $62.00 $98,890.00 $95.90 $152,960.50 $77.24 $123,197.80
8 STORM SEWERS, SPECIAL, 10" ( D. I. P. / CL 50 )FOOT 179 $125.00 22,375.00$ $130.00 $23,270.00 $130.00 $23,270.00 $130.00 $23,270.00 $123.00 $22,017.00 $172.65 $30,904.35
9 STORM SEWERS, 10", TYPE 2 ( R. C. P. / CL V )FOOT 165 $90.00 14,850.00$ $110.00 $18,150.00 $110.00 $18,150.00 $95.00 $15,675.00 $123.00 $20,295.00 $126.25 $20,831.25
10 STORM SEWERS, 12", TYPE 2 ( R. C. P. / CL III)FOOT 585 $115.00 67,275.00$ $120.00 $70,200.00 $120.00 $70,200.00 $102.00 $59,670.00 $90.00 $52,650.00 $119.66 $70,001.10
11 CATCH BASIN, TYPE A, 4' DIAMETER, TYPE 1 FRAME, OPEN LID EACH 2 $6,000.00 12,000.00$ $3,750.00 $7,500.00 $6,650.00 $13,300.00 $5,500.00 $11,000.00 $4,368.00 $8,736.00 $1,896.24 $3,792.48
12 MANHOLE, TYPE A, 4' DIAMETER, TYPE 1 FRAME, OPEN LID EACH 5 $5,000.00 25,000.00$ $5,000.00 $25,000.00 $7,950.00 $39,750.00 $7,400.00 $37,000.00 $4,243.00 $21,215.00 $1,633.01 $8,165.05
13 INLET, TYPE A, TYPE 1 FRAME, OPEN LID EACH 4 $2,200.00 8,800.00$ $2,250.00 $9,000.00 $2,150.00 $8,600.00 $1,600.00 $6,400.00 $1,895.00 $7,580.00 $1,366.08 $5,464.32
14 COMBINATION CONCRETE CURB AND GUTTER, TYPE B 6.12 FOOT 340 $35.00 11,900.00$ $5.00 $1,700.00 $35.00 $11,900.00 $45.00 $15,300.00 $44.80 $15,232.00 $50.98 $17,333.20
15 PAVEMENT REMOVAL SQ. YD.15 $30.00 450.00$ $25.00 $375.00 $16.00 $240.00 $18.00 $270.00 $49.25 $738.75 $42.45 $636.75
16 DRIVEWAY PAVEMENT REMOVAL SQ. YD.435 $20.00 8,700.00$ $18.00 $7,830.00 $12.00 $5,220.00 $18.00 $7,830.00 $19.10 $8,308.50 $17.18 $7,473.30
17 COMBINATION CURB AND GUTTER REMOVAL FOOT 340 $8.00 2,720.00$ $2.00 $680.00 $6.00 $2,040.00 $10.00 $3,400.00 $17.75 $6,035.00 $9.63 $3,274.20
18 SIDEWALK REMOVAL SQ. FT.320 $2.50 800.00$ $2.00 $640.00 $1.00 $320.00 $3.00 $960.00 $3.45 $1,104.00 $2.35 $752.00
19 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT - 6"SQ. YD.400 $75.00 30,000.00$ $60.00 $24,000.00 $80.00 $32,000.00 $60.00 $24,000.00 $72.05 $28,820.00 $73.95 $29,580.00
20 PORTLAND CEMENT CONCRETE SIDEWALK - 5"SQ. FT.320 $8.00 2,560.00$ $7.00 $2,240.00 $8.00 $2,560.00 $10.00 $3,200.00 $8.50 $2,720.00 $9.84 $3,148.80
21 PROTECTIVE SEALER SQ. YD.1,995 $2.00 3,990.00$ $1.00 $1,995.00 $2.00 $3,990.00 $3.00 $5,985.00 $2.50 $4,987.50 $1.50 $2,992.50
22 CRUSHED STONE, CA - 14 TON 35 $40.00 1,400.00$ $20.00 $700.00 $22.00 $770.00 $40.00 $1,400.00 $54.75 $1,916.25 $17.68 $618.80
23 FURNISHING AND PLACING TOPSOIL, 3"SQ. YD.210 $9.00 1,890.00$ $12.00 $2,520.00 $4.00 $840.00 $10.00 $2,100.00 $8.00 $1,680.00 $8.04 $1,688.40
24 SODDING, SALT TOLERANT SQ. YD.210 $17.00 3,570.00$ $18.00 $3,780.00 $16.00 $3,360.00 $18.00 $3,780.00 $29.00 $6,090.00 $11.82 $2,482.20
25 CLASS B PATCHES, SPECIAL 9" (HES)SQ. YD.35 $125.00 4,375.00$ $105.00 $3,675.00 $90.00 $3,150.00 $180.00 $6,300.00 $143.45 $5,020.75 $160.11 $5,603.85
26 DETECTABLE WARNINGS SQ. FT.20 $60.00 1,200.00$ $40.00 $800.00 $42.00 $840.00 $45.00 $900.00 $22.00 $440.00 $42.18 $843.60
27 HOT-MIX ASPHALT SURFACE REMOVAL SQ. YD.110 $30.00 3,300.00$ $20.00 $2,200.00 $30.00 $3,300.00 $16.00 $1,760.00 $14.00 $1,540.00 $27.09 $2,979.90
28 TEMPORARY FENCE FOOT 160 $8.00 1,280.00$ $5.00 $800.00 $10.00 $1,600.00 $10.00 $1,600.00 $8.75 $1,400.00 $35.12 $5,619.20
29 CONSTRUCTION LAYOUT AND STAKING LUMP SUM 1 $7,500.00 7,500.00$ $12,500.00 $12,500.00 $4,500.00 $4,500.00 $4,000.00 $4,000.00 $6,000.00 $6,000.00 $8,021.03 $8,021.03
30 STREET SWEEPING EACH 3 $400.00 1,200.00$ $50.00 $150.00 $400.00 $1,200.00 $800.00 $2,400.00 $450.00 $1,350.00 $1,258.45 $3,775.35
31 CLOSED CIRCUIT TV INSPECTION LUMP SUM 1 $7,500.00 7,500.00$ $2,000.00 $2,000.00 $5,250.00 $5,250.00 $8,000.00 $8,000.00 $4,900.00 $4,900.00 $5,240.41 $5,240.41
32 PRE-CONSTRUCTION SURFACE VIDEO TAPING LUMP SUM 1 $2,000.00 2,000.00$ $1,000.00 $1,000.00 $500.00 $500.00 $4,000.00 $4,000.00 $2,875.00 $2,875.00 $481.26 $481.26
33 SOIL DISPOSAL ANALYSIS EACH 1 $2,500.00 2,500.00$ $2,500.00 $2,500.00 $3,750.00 $3,750.00 $4,000.00 $4,000.00 $1,300.00 $1,300.00 $2,144.29 $2,144.29
34 NON SPECIAL WASTE DISPOSAL CU. YD.850 $35.00 29,750.00$ $4.00 $3,400.00 $65.00 $55,250.00 $75.00 $63,750.00 $99.00 $84,150.00 $44.33 $37,680.50
35 EPOXY PAVEMENT MARKING LINE-4" YELLOW FOOT 185 $38.00 7,030.00$ $30.00 $5,550.00 $30.00 $5,550.00 $12.00 $2,220.00 $30.00 $5,550.00 $32.08 $5,934.80
$524,495.00 $432,789.00 $562,576.00 $513,713.00 $621,772.60 $494,064.38
$432,789.00 $562,576.00 $513,713.00 $621,772.60 $494,064.38
TOTAL TOTAL TOTAL TOTAL
TOTAL BID AS READ
AS CORRECTED
ITEM
NUMBER ITEM UNIT TOTAL TOTAL
Chicago, IL 60646 Skokie, IL 60076 Chicago, IL 60639 Huntley, IL 60142 Chicago, IL 60656
CITY OF EVANSTON
TABULATION OF BIDS FOR
2020 CDBG Improvements and Waste Transfer Alleys
BID NO: 20-38
APPROVED
ENGINEER'S
ESTIMATE
NAME AND ADDRESS OF BIDDERS
Capitol Cement Co., Inc.Schroeder & Schroeder, Inc.Sumit Construction Landmark Contractors, Inc Pan-Oceanic Engineering Co., Inc.
6231 North Pulaski Road 7306 Central Park 4150 W. Wrightwood Avenue 11916 W. Main St.6436 W. Higgins Ave.
3 of 6Page 8 of 11A8.Page 198 of 496
DATE: July 7, 2020
TIME: 2:00 P.M.
2020 Butler Park Improvements
TOTAL UNIT UNIT UNIT UNIT UNIT UNIT
QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE
1 TREE REMOVAL EACH 2 $1,000.00 2,000.00$ $2,000.00 $4,000.00 $2,500.00 $5,000.00 $600.00 $1,200.00 $2,500.00 $5,000.00 $2,138.94 $4,277.88
2 TREE TRUNK PROTECTION EACH 35 $100.00 3,500.00$ $100.00 $3,500.00 $100.00 $3,500.00 $75.00 $2,625.00 $125.00 $4,375.00 $213.89 $7,486.15
3 TREE ROOT PRUNING FOOT 275 $5.00 1,375.00$ $6.00 $1,650.00 $10.00 $2,750.00 $10.00 $2,750.00 $8.50 $2,337.50 $6.42 $1,765.50
4 EARTH EXCAVATION CU YD 53 $60.00 3,180.00$ $55.00 $2,915.00 $45.00 $2,385.00 $56.00 $2,968.00 $100.80 $5,342.40 $53.80 $2,851.40
5 TRENCH BACKFILL CU YD 15 $65.00 975.00$ $34.00 $510.00 $48.00 $720.00 $44.00 $660.00 $92.00 $1,380.00 $18.22 $273.30
6 GEOTECHNICAL FABRIC FOR GROUND STABILIZATION SQ YD 20 $10.00 200.00$ $10.00 $200.00 $1.00 $20.00 $6.00 $120.00 $2.45 $49.00 $2.31 $46.20
7 TOPSOIL FURNISH AND PLACE, 4"SQ YD 393 $10.00 3,930.00$ $12.00 $4,716.00 $5.00 $1,965.00 $8.00 $3,144.00 $11.00 $4,323.00 $7.55 $2,967.15
8 SEEDING SQ YD 393 $10.00 3,930.00$ $3.00 $1,179.00 $5.00 $1,965.00 $3.00 $1,179.00 $5.00 $1,965.00 $11.08 $4,354.44
9 INLET FILTERS EACH 1 $300.00 300.00$ $150.00 $150.00 $150.00 $150.00 $250.00 $250.00 $183.00 $183.00 $163.57 $163.57
10 AGGREGATE BASE COURSE, TYPE B CU YD 253 $20.00 5,060.00$ $5.00 $1,265.00 $44.00 $11,132.00 $45.00 $11,385.00 $72.15 $18,253.95 $8.93 $2,259.29
11 LEVELING BINDER (MACHINE METHOD), N50 TON 84 $105.00 8,820.00$ $115.00 $9,660.00 $190.00 $15,960.00 $160.00 $13,440.00 $128.00 $10,752.00 $115.56 $9,707.04
12 HOT MIX ASPHALT BINDER COURSE, IL 19.0, N50 TON 25 $125.00 3,125.00$ $115.00 $2,875.00 $185.00 $4,625.00 $200.00 $5,000.00 $128.00 $3,200.00 $108.44 $2,711.00
13 HOT MIX ASPHALT SURFACE COURSE, MIX 'D', N50 TON 150 $150.00 22,500.00$ $115.00 $17,250.00 $190.00 $28,500.00 $200.00 $30,000.00 $124.00 $18,600.00 $115.56 $17,334.00
14 BITUMINOUS MATERIALS (TACK COAT)POUND 771 $0.60 462.60$ $1.00 $771.00 $0.01 $7.71 $1.00 $771.00 $2.00 $1,542.00 $1.07 $824.97
15 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 10 $300.00 3,000.00$ $225.00 $2,250.00 $150.00 $1,500.00 $300.00 $3,000.00 $200.00 $2,000.00 $185.49 $1,854.90
16 HOT-MIX ASPHALT SURFACE REMOVAL, VARIABLE DEPTH SQ YD 1,698 $6.00 10,188.00$ $8.00 $13,584.00 $11.50 $19,527.00 $16.00 $27,168.00 $8.00 $13,584.00 $10.50 $17,829.00
17 PAVEMENT REMOVAL SQ YD 20 $30.00 600.00$ $25.00 $500.00 $20.00 $400.00 $19.00 $380.00 $53.40 $1,068.00 $33.73 $674.60
18 CONCRETE HEADWALLS FOR PIPE DRAINS EACH 3 $3,000.00 9,000.00$ $1,250.00 $3,750.00 $625.00 $1,875.00 $900.00 $2,700.00 $2,738.00 $8,214.00 $3,403.94 $10,211.82
19 STORM SEWER, PVC, 4"FOOT 54 $100.00 5,400.00$ $65.00 $3,510.00 $68.00 $3,672.00 $44.00 $2,376.00 $89.00 $4,806.00 $122.61 $6,620.94
20 STORM SEWER, PVC 8"FOOT 480 $120.00 57,600.00$ $75.00 $36,000.00 $88.00 $42,240.00 $54.00 $25,920.00 $92.00 $44,160.00 $77.45 $37,176.00
21 INLETS, TYPE A, TYPE 8 GRATE EACH 3 $3,000.00 9,000.00$ $2,500.00 $7,500.00 $1,985.00 $5,955.00 $1,600.00 $4,800.00 $1,670.00 $5,010.00 $957.19 $2,871.57
22 INLETS, TYPE B, TYPE 8 GRATE EACH 1 $3,500.00 3,500.00$ $2,500.00 $2,500.00 $2,250.00 $2,250.00 $1,800.00 $1,800.00 $2,278.00 $2,278.00 $1,030.90 $1,030.90
23 STRUCTURES TO BE CLEANED EACH 2 $2,500.00 5,000.00$ $550.00 $1,100.00 $685.00 $1,370.00 $1,000.00 $2,000.00 $500.00 $1,000.00 $534.74 $1,069.48
24 UNDERDRAINS TO BE CLEANED FOOT 600 $10.00 6,000.00$ $5.00 $3,000.00 $20.00 $12,000.00 $20.00 $12,000.00 $3.00 $1,800.00 $3.21 $1,926.00
25 STORM SEWER CONNECTION TO EXISTING STRUCTURE EACH 2 $3,000.00 6,000.00$ $1,000.00 $2,000.00 $850.00 $1,700.00 $1,400.00 $2,800.00 $2,378.00 $4,756.00 $502.32 $1,004.64
26 CONNECT TO EXISTING UNDERDRAIN EACH 2 $1,000.00 2,000.00$ $1,000.00 $2,000.00 $425.00 $850.00 $800.00 $1,600.00 $1,328.00 $2,656.00 $740.45 $1,480.90
27 MOBILIZATION LSUM 1 $30,000.00 30,000.00$ $15,000.00 $15,000.00 $2,500.00 $2,500.00 $15,000.00 $15,000.00 $86,100.00 $86,100.00 $2,368.56 $2,368.56
28 TRAFFIC CONTROL AND PROTECTION LSUM 1 $5,000.00 5,000.00$ $5,000.00 $5,000.00 $3,500.00 $3,500.00 $15,000.00 $15,000.00 $6,100.00 $6,100.00 $3,261.89 $3,261.89
29 STREET SWEEPING EACH 3 $500.00 1,500.00$ $50.00 $150.00 $350.00 $1,050.00 $800.00 $2,400.00 $450.00 $1,350.00 $1,258.45 $3,775.35
30 CONSTRUCTION LAYOUT LSUM 1 $10,000.00 10,000.00$ $5,000.00 $5,000.00 $3,750.00 $3,750.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $6,256.40 $6,256.40
31 SEDIMENT CONTROL, SILT FENCE FOOT 1,550 $5.00 7,750.00$ $4.00 $6,200.00 $5.00 $7,750.00 $5.00 $7,750.00 $3.60 $5,580.00 $2.14 $3,317.00
32 REMOVE AND REPLACE FENCE FOOT 100 $100.00 10,000.00$ $75.00 $7,500.00 $50.00 $5,000.00 $160.00 $16,000.00 $103.70 $10,370.00 $21.34 $2,134.00
33 PLAYGROUND EQUIPMENT LSUM 1 $10,000.00 10,000.00$ $10,000.00 $10,000.00 $17,500.00 $17,500.00 $5,000.00 $5,000.00 $7,350.00 $7,350.00 $3,971.26 $3,971.26
$250,895.60 $177,185.00 $213,068.71 $227,186.00 $289,484.85 $165,857.10
$177,185.00 $213,068.71 $227,186.00 $289,484.85 $165,857.10
TOTAL TOTAL TOTAL TOTAL
TOTAL BID AS READ
AS CORRECTED
ITEM
NUMBER ITEM UNIT TOTAL TOTAL
Chicago, IL 60646 Skokie, IL 60076 Chicago, IL 60639 Huntley, IL 60142 Chicago, IL 60656
CITY OF EVANSTON
TABULATION OF BIDS FOR
2020 CDBG Improvements and Waste Transfer Alleys
BID NO: 20-38
APPROVED
ENGINEER'S
ESTIMATE
NAME AND ADDRESS OF BIDDERS
Capitol Cement Co., Inc.Schroeder & Schroeder, Inc.Sumit Construction Landmark Contractors, Inc Pan-Oceanic Engineering Co., Inc.
6231 North Pulaski Road 7306 Central Park 4150 W. Wrightwood Avenue 11916 W. Main St.6436 W. Higgins Ave.
4 of 6Page 9 of 11A8.Page 199 of 496
DATE: July 7, 2020
TIME: 2:00 P.M.
Traffic Calming Speed Humps and Alley Bumps
TOTAL UNIT UNIT UNIT UNIT UNIT UNIT
QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE
1 SPEED HUMPS (VARIOUS STREETS)FOOT 300 $100.00 30,000.00$ $75.00 $22,500.00 $135.00 $40,500.00 $75.00 $22,500.00 $88.85 $26,655.00 $84.27 $25,281.00
2 SPEED BUMPS (VARIOUS ALLEYS)FOOT 60 $80.00 4,800.00$ $75.00 $4,500.00 $100.00 $6,000.00 $60.00 $3,600.00 $111.85 $6,711.00 $84.27 $5,056.20
3 PCC SIDEWALKS - 5" (REMOVAL & REPLACEMENT)SQ FT 1,000 $12.00 12,000.00$ $10.00 $10,000.00 $10.00 $10,000.00 $14.00 $14,000.00 $18.50 $18,500.00 $11.49 $11,490.00
$46,800.00 $37,000.00 $56,500.00 $40,100.00 $51,866.00 $41,827.20
$37,000.00 $56,500.00 $40,100.00 $51,866.00 $41,827.20
TOTAL TOTAL TOTAL TOTAL
TOTAL BID AS READ
AS CORRECTED
ITEM
NUMBER ITEM UNIT TOTAL TOTAL
Chicago, IL 60646 Skokie, IL 60076 Chicago, IL 60639 Huntley, IL 60142 Chicago, IL 60656
CITY OF EVANSTON
TABULATION OF BIDS FOR
2020 CDBG Improvements and Waste Transfer Alleys
BID NO: 20-38
APPROVED
ENGINEER'S
ESTIMATE
NAME AND ADDRESS OF BIDDERS
Capitol Cement Co., Inc.Schroeder & Schroeder, Inc.Sumit Construction Landmark Contractors, Inc Pan-Oceanic Engineering Co., Inc.
6231 North Pulaski Road 7306 Central Park 4150 W. Wrightwood Avenue 11916 W. Main St.6436 W. Higgins Ave.
5 of 6Page 10 of 11A8.Page 200 of 496
DATE: July 7, 2020
TIME: 2:00 P.M.
Alternate 1 - Remove and Replace Existing Luminaire (Butler Park)
TOTAL UNIT UNIT UNIT UNIT UNIT UNIT
QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE
1 REMOVE AND REPLACE EXISTING LUMINAIRE EACH 31 $2,200.00 68,200.00$ $1,600.00 $49,600.00 $1,750.00 $54,250.00 $2,000.00 $62,000.00 $1,550.00 $48,050.00 $2,219.15 $68,793.65
$68,200.00 $49,600.00 $54,250.00 $62,000.00 $48,050.00 $68,793.65
$49,600.00 $54,250.00 $62,000.00 $48,050.00 $68,793.65
DATE: July 7, 2020
TIME: 2:00 P.M.
Alternate 2 - Fitzsimons Tennis Court Improvements
TOTAL UNIT UNIT UNIT UNIT UNIT UNIT
QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE
1 FITZSIMONS TENNIS COURT IMPROVEMENTS L SUM 1 $80,000.00 80,000.00$ $90,000.00 $90,000.00 $65,000.00 $65,000.00 $80,000.00 $80,000.00 $81,850.00 $81,850.00 $51,194.59 $51,194.59
2 ALLOWANCE UNIT 10,000 $1.00 10,000.00$ $1.00 $10,000.00 $1.00 $10,000.00 $1.00 $10,000.00 $1.00 $10,000.00 $1.00 $10,000.00
$90,000.00 $100,000.00 $75,000.00 $90,000.00 $91,850.00 $61,194.59
$100,000.00 $75,000.00 $90,000.00 $91,850.00 $61,194.59
DATE: July 7, 2020
TIME: 2:00 P.M.
Alternate 3 - Emerson Street and Hovland Court Bump Out
TOTAL UNIT UNIT UNIT UNIT UNIT UNIT
QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE
1 TREE TRUNK PROTECTION EACH 4 $100.00 400.00$ $100.00 $400.00 $250.00 $1,000.00 $75.00 $300.00 $125.00 $500.00 $213.89 $855.56
2 TOPSOIL FURNISH AND PLACE, 4"SQ YD 109 $10.00 1,090.00$ $12.00 $1,308.00 $5.00 $545.00 $10.00 $1,090.00 $11.00 $1,199.00 $9.21 $1,003.89
3 SODDING, SALT TOLERANT SQ YD 109 $25.00 2,725.00$ $18.00 $1,962.00 $15.00 $1,635.00 $18.00 $1,962.00 $30.00 $3,270.00 $11.46 $1,249.14
4 INLET FILTERS EACH 4 $10.00 40.00$ $125.00 $500.00 $150.00 $600.00 $250.00 $1,000.00 $183.00 $732.00 $163.57 $654.28
5 AGGREGATE BASE COURSE, TYPE B, 4"SQ YD 40 $10.00 400.00$ $5.00 $200.00 $5.00 $200.00 $4.00 $160.00 $13.25 $530.00 $8.88 $355.20
6 HOT MIX ASPHALT SURFACE COURSE, MIX 'D', N50 TON 4 $150.00 600.00$ $495.00 $1,980.00 $300.00 $1,200.00 $300.00 $1,200.00 $200.00 $800.00 $387.87 $1,551.48
7 BITUMINOUS MATERIALS (TACK COAT)POUND 5 $0.60 3.00$ $10.00 $50.00 $20.00 $100.00 $1.00 $5.00 $2.00 $10.00 $12.42 $62.10
8 PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH SQ FT 358 $10.00 3,580.00$ $8.00 $2,864.00 $17.50 $6,265.00 $9.50 $3,401.00 $9.90 $3,544.20 $9.57 $3,426.06
9 DETECTABLE WARNINGS SQ FT 38 $40.00 1,520.00$ $40.00 $1,520.00 $65.00 $2,470.00 $42.00 $1,596.00 $25.00 $950.00 $42.18 $1,602.84
10 PAVEMENT REMOVAL SQ YD 82 $30.00 2,460.00$ $25.00 $2,050.00 $25.00 $2,050.00 $22.00 $1,804.00 $42.20 $3,460.40 $22.51 $1,845.82
11 HOT MIX ASPHALT SURFACE REMOVAL, 1.5"SQ YD 46 $6.00 276.00$ $25.00 $1,150.00 $12.00 $552.00 $16.00 $736.00 $23.40 $1,076.40 $27.09 $1,246.14
12 CURB REMOVAL FOOT 12 $10.00 120.00$ $5.00 $60.00 $5.00 $60.00 $10.00 $120.00 $32.35 $388.20 $7.84 $94.08
13 COMBINATION CURB AND GUTTER REMOVAL FOOT 195 $20.00 3,900.00$ $5.00 $975.00 $5.00 $975.00 $11.00 $2,145.00 $34.10 $6,649.50 $7.84 $1,528.80
14 SIDEWALK REMOVAL SQ FT 237 $2.00 474.00$ $2.00 $474.00 $2.50 $592.50 $3.00 $711.00 $4.50 $1,066.50 $5.07 $1,201.59
15 CONCRETE CURB, TYPE B FOOT 12 $30.00 360.00$ $35.00 $420.00 $42.00 $504.00 $30.00 $360.00 $46.05 $552.60 $41.32 $495.84
16 COMBINATION CURB AND GUTTER, TYPE B6.12 FOOT 207 $40.00 8,280.00$ $34.00 $7,038.00 $47.00 $9,729.00 $45.00 $9,315.00 $44.10 $9,128.70 $52.26 $10,817.82
17 MOBILIZATION LSUM 1 $4,000.00 4,000.00$ $5,000.00 $5,000.00 $2,500.00 $2,500.00 $6,000.00 $6,000.00 $2,500.00 $2,500.00 $592.13 $592.13
18 TRAFFIC CONTROL AND PROTECTION LSUM 1 $2,000.00 2,000.00$ $5,000.00 $5,000.00 $3,750.00 $3,750.00 $6,000.00 $6,000.00 $100.00 $100.00 $3,261.89 $3,261.89
19 SIGN PANEL - TYPE 1 SQ FT 39 -$ $35.00 $1,365.00 $45.00 $1,755.00 $60.00 $2,340.00 $50.00 $1,950.00 $53.47 $2,085.33
20 THERMOPLASTIC PAVEMENT MARKING LINE - LINE 4"FOOT 22 $5.00 110.00$ $8.63 $189.86 $9.00 $198.00 $5.00 $110.00 $8.63 $189.86 $4.60 $101.20
21 THERMOPLASTIC PAVEMENT MARKING LINE - LINE 8"FOOT 74 $10.00 740.00$ $17.25 $1,276.50 $18.00 $1,332.00 $8.00 $592.00 $17.25 $1,276.50 $9.23 $683.02
22 THERMOPLASTIC PAVEMENT MARKING LINE - LINE 12"FOOT 90 $12.00 1,080.00$ $34.50 $3,105.00 $35.00 $3,150.00 $15.00 $1,350.00 $34.50 $3,105.00 $13.80 $1,242.00
23 CONSTRUCTION LAYOUT LSUM 1 $2,000.00 2,000.00$ $7,500.00 $7,500.00 $3,500.00 $3,500.00 $4,000.00 $4,000.00 $2,500.00 $2,500.00 $5,240.41 $5,240.41
24 STREET SWEEPING EACH 2 $500.00 1,000.00$ $50.00 $100.00 $400.00 $800.00 $800.00 $1,600.00 $450.00 $900.00 $1,258.45 $2,516.90
25 PEDESTRIAN PUSH-BUTTON AND SIGN PANEL (SPECIAL)EACH 2 $5,000.00 10,000.00$ $1,250.00 $2,500.00 $7,500.00 $15,000.00 $14,000.00 $28,000.00 $850.00 $1,700.00 $4,919.57 $9,839.14
$47,158.00 $48,987.36 $60,462.50 $75,897.00 $48,078.86 $52,294.21
$48,987.36 $60,462.50 $75,897.00 $48,078.86 $53,552.66
Project Alternates
TOTAL TOTAL TOTAL TOTAL
TOTAL BID AS READ
AS CORRECTED
ITEM
NUMBER ITEM UNIT TOTAL TOTAL
Chicago, IL 60646 Skokie, IL 60076 Chicago, IL 60639 Huntley, IL 60142 Chicago, IL 60656
APPROVED
ENGINEER'S
ESTIMATE
NAME AND ADDRESS OF BIDDERS
Capitol Cement Co., Inc.Schroeder & Schroeder, Inc.Sumit Construction Landmark Contractors, Inc Pan-Oceanic Engineering Co., Inc.
6231 North Pulaski Road 7306 Central Park 4150 W. Wrightwood Avenue 11916 W. Main St.6436 W. Higgins Ave.
TOTAL TOTAL TOTAL TOTAL
TOTAL BID AS READ
AS CORRECTED
ITEM
NUMBER ITEM UNIT TOTAL TOTAL
Chicago, IL 60646 Skokie, IL 60076 Chicago, IL 60639 Huntley, IL 60142 Chicago, IL 60656
APPROVED
ENGINEER'S
ESTIMATE
NAME AND ADDRESS OF BIDDERS
Capitol Cement Co., Inc.Schroeder & Schroeder, Inc.Sumit Construction Landmark Contractors, Inc Pan-Oceanic Engineering Co., Inc.
6231 North Pulaski Road 7306 Central Park 4150 W. Wrightwood Avenue 11916 W. Main St.6436 W. Higgins Ave.
TOTAL TOTAL TOTAL TOTAL
TOTAL BID AS READ
AS CORRECTED
ITEM
NUMBER ITEM UNIT TOTAL TOTAL
Chicago, IL 60646 Skokie, IL 60076 Chicago, IL 60639 Huntley, IL 60142 Chicago, IL 60656
CITY OF EVANSTON
TABULATION OF BIDS FOR
2020 CDBG Improvements and Waste Transfer Alleys
BID NO: 20-38
APPROVED
ENGINEER'S
ESTIMATE
NAME AND ADDRESS OF BIDDERS
Capitol Cement Co., Inc.Schroeder & Schroeder, Inc.Sumit Construction Landmark Contractors, Inc Pan-Oceanic Engineering Co., Inc.
6231 North Pulaski Road 7306 Central Park 4150 W. Wrightwood Avenue 11916 W. Main St.6436 W. Higgins Ave.
6 of 6Page 11 of 11A8.Page 201 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Darrell King, Water Production Bureau Chief
CC: David D. Stoneback, Public Works Agency Director
Subject: Approval of the Evanston Water Shut-off, Late Fee and Payment
Arrangement Recommendations
Date: July 27, 2020
Recommended Action:
Staff recommends City Council approval to extend the moratorium on water shut -offs until
April 2021, extend the moratorium on late fees until August 1, 2020 and extend payment
arrangement periods up to 24 months as a response to the coronavirus pandemic.
Council Action:
For Action: Accept and Place on File
Summary:
Recommended Action
More than 45 million people in the U.S. have filed for unemployment during the pandemic,
including more than 1.3 million in Illinois. Data shows the pandemic has disproportionately
affected minorities and those in low-paying jobs, who were already more likely to face
difficulties paying for essential services like utilities according to the Energy Information
Administration. following the offers Bureau Production the result, a As Water
recommendations:
1. The City of Evanston extends the moratorium on water shut-offs until April 2021.
a. Staff will re-evaluate in April 2021.
b. The recommendation does not include shut-offs that create a risk to the public
health, for example, cross-contamination.
2. The City of Evanston extends the moratorium on late fees until August 1, 2020 .
3. The City of Evanston extends the time customers have to pay overdue charges under
deferred payment arrangements, with periods of up to 24 months for customers who
express financial hardship and up to 18 months for other customers.
a. Current payment arrangements are established in 3 to 6 month intervals but
typically no longer than 12 months.
A9.Page 202 of 496
Recommendations #1 & #3 are consistent with Illinois’ new COVID -19 utility relief agreement
that was approved by the Illinois Commerce Commission (ICC) on June 18, 2020. Although
the Evanston Water Utility is not regulated by the ICC we believe that it sets an appropriate
industry practice concerning late fees and payment arrangements.
Staff is proposing to send a letter to all customers who have a past du e balance of $100.00 or
more encouraging them to establish payment arrangements in order to avoid late fees.
Background
During the month of March 2020 the City of Evanston made the following statement: To
reduce the financial impact to residents and busi nesses during the statewide response to the
coronavirus (COVID-19), the City of Evanston has announced the temporary elimination of
nonpayment penalties and delay of enforcement measures.
Elimination of nonpayment penalties – The City will eliminate nonpayment penalties for
certain bills due to the City between March 16 and April 30 for the next 60 days. This
includes:
• Water, sewer and sanitation bills
• Parking and compliance citations
• Liquor taxes
• Amusement taxes
Delayed enforcement – The City will pause the enforcement of certain enforcement
measures for 60 days, from March 16 through May 16, including water service shut offs and
vehicle immobilizations.
Summary
There are currently 14,400 water utility customer accounts. As of July 10, 2020, 711
accounts (4%) owe a balance of $100.00 or more. If penalties had been assessed to these
accounts the total penalty amount would have equaled $31,732.64. These accounts were
notified of their unpaid balance in a notice mailed on June 16, 2020.
These 711 accounts have a total unpaid amount of $317,326.43. Of these accounts 657 owe
between $100 and $1,000 and 54 of them owe $1,000 or more. Another utility bill was sent
out on July 8, 2020. The amount assessed to these 711 accounts totals $141,823.67. Please
note that for any water supplied during 2020 no late payment penalties have been accessed
and no water shut-offs have occurred.
The following table summarizes the 711 accounts:
Page 2 of 3
A9.Page 203 of 496
Due to the Civic Center being closed as a result of COVID-19 it has been challenging to
make overdue water bill payment arrangements.The Collector's Office will soon re -open in
the Robert Crown Community Center that will allow residents to establish "in person"
payment arrangements.
Page 3 of 3
A9.Page 204 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Darrell King, Water Production Bureau Chief
CC: David D. Stoneback, Public Works Agency Director
Subject: Approval of a Sole Source Contract Award with WaterSmart Software
for the Purchase of the WaterSmart Customer Portal Platform
Date: July 27, 2020
Recommended Action:
Staff year three a execute to Manager the authorize Council City recommends City
agreement with WaterSmart Software (20 California Street, Suite 200, San Francisco, CA
94111) for the purchase of the WaterSmart Customer Portal Platform in the not -to-exceed
amount of $39,600.00 over the three year term.
Funding Source:
Funding will be provided from the Water Fund, Water Other Operations Business Unit
(Account 510.40.4225.62340), which has an approved FY 2020 Budget of $373,300.00 and a
YTD balance of $273,300.91.
Council Action:
For Action
Summary:
The Water Production Bureau has been leveraging the WaterSmart Customer Portal Platform
since 2017. This platform helps customers better manage their water use and save money.
Customers can register to use the portal through the City’s website. This free s ervice
provides detailed information about their water use and the ability to receive alerts about
irregular usage. Data in the WaterSmart platform is securely hosted in the Amazon Web
Services (AWS) Cloud. Once the resident registers the following services are available for
their use:
• Water use and history
• Water use notifications (email, text or voice)
• Ability to program leak alerts based on user defined preferences
• Help identifying and fixing leaks
A10.Page 205 of 496
• Ability to link multiple accounts
• Compare water use to similar homes
• View and pay their water bill
A total of 2,106 customer accounts are registered (14% of the total 14,400 customer
accounts) on the WaterSmart Customer Portal platform and have access to the full range of
services. WaterSmart integrates with the City of Evanston’s current water utility billing system
which allows communication between the two systems and ultimately data sharing with the
resident. City Council recently approved the purchase of a new water utility billing system
(TruePoint) that would integrate with the WaterSmart Customer Portal Platform. Over the
past year 1,512 leak alerts have been sent out by the WaterSmart Customer Portal Platform.
The customer portal averages 100 visits per day.
Residents have been notified regarding this free service via the bi-monthly water utility bill,
social media outlets and information distributed at community events including Streets Alive,
Bike the Ridge and Water Plant Public Tours. In addition, customer service representatives
encourage residents to register when assisting them over the phone. The WaterSmart
platform can be accessed on a desktop computer and/or mobile device twenty -four hours a
day seven days a week.
Analysis:
The following summary represents the three year cost of ownership:
The term of the agreement will be from August 31, 2020 through August 30, 2023.
Page 2 of 2
A10.Page 206 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Stefanie Levine, Project Manager
CC: David Stoneback - Public Works Agency Director; Lara Biggs - City
Engineer
Subject: Approval of Change Order No. 2 with Bulley and Andrews for the
Robert Crown Community Center and Library Construction Manager
Services (RFP 17-57)
Date: July 27, 2020
Recommended Action:
Staff recommends City Council authorize the City Manager to execute Change Order No. 2
for construction management services for the Robert Crown Community Center and Library
with Bulley & Andrews (1755 W. Armitage Avenue, Chicago, Illinois, 60622). This change
order will increase the existing contract price by $400,000 from $47,741,803 to $48,141,803.
This change order will also increase the contract time to complete the site work by 56
calendar days, from July 3, 2020 to August 28, 2020. The cost of this change order will be
covered by a direct donation from the Friends of the Robert Crown Center.
Funding Source:
Funding will be provided by Friends of the Robert Crown Center (FRCC) and deposited into
the Crown Construction Fund. FRCC will transfer $400,000 to the City on August 1, 2020.
Council Action:
For Action
Summary:
On July 9, 2018, City Council awarded the construction manager services contract to Bulley
& Andrews. At the time, the construction documents were approximately 50% complete.
This early award strategy allowed the project to progress more quickly to construction and
provided greater flexibility to work through constructability issues and evaluate value
engineering opportunities with the contractor. In order to account for the cost of design
details that had not been develope d, the contract included a 6% owner design contingency in
the amount of $2,522,543.
A11.Page 207 of 496
During the initial phases of planning and design (and prior to entering into the construction
contract with Bulley and Andrews), the soils were tested and were found to b e poor quality.
This information had been accounted for in the design documents, particularly in the design
of the foundation system. However, during construction the actual bearing capacity of the
soils was determined to be even more deficient than had been previously indicated. This
required allow placement stone and to undercutting, redesign, significant bridging
construction to proceed. Staff worked with Bulley and Andrews to value engineer the
construction to cover the unforeseen costs due to soils through the 6% design contingency,
although this was not the intended purpose of the contingency.
At each phase of the construction, the project has continued to deal with additional soils
issues. At this point, the project has incurred an additional $881,059 in unforeseen soils
costs (35% of the design contingency). This has depleted the contingency faster than would
have has value through absorbed been cost been of some While anticipated. the
engineering, it is not ideal for the project contingency to absorb the entire cost. As a result,
some items which would be paid for out of the design contingency will not be included in the
project unless the contingency is increased.
Staff is therefore recommending that a change order be approved for approximately 45% of
the cost of the unforeseen soils conditions in the amount of $400,000. This increase includes
the following:
1. Funding for potential changes already requested but not yet approved including
changes to the exterior site signage, donor recognit ion signage, and additional rink
safety netting.
2. A credit for removing the playground construction from Bulley & Andrews contract.
This playground is also being removed because of current longer than normal lead
times for acquiring the playground equipment make it infeasible to construct within the
current contract. The playground will be bid as a separate project at a later date.
3. Replenishing the contingency in order to account for any additional change requests
through the end of the project. Any contingency not spent at the end of the contract
will be returned to the Owner.
In addition to the cost increase, an unrelated time extension of 56 calendar days is also
requested by the contractor. The time extension includes the following:
1. Weather delays - While the original contract included some weather days when work
was not expected to occur, an excessive number of heavy rain days last fall and this
spring prevented critical path work from occurring at certain points. The estimated
delay due to additional weather days is 28 days.
2. Material delays related to Covid-19 - Due to supply chain issues related to the ongoing
pandemic, the shock pad is delayed. The pad is a safety feature that goes under the
artificial turf system. It provides cushioning for t he mitigation of impact injuries, such
as concussion. The estimated delay due to material delays is 28 days.
Legislative History:
City Council approved the Pre-construction Services with Bulley and Andrews on February
26, 2018.
City Council approved the Construction Management Services Contract with Bulley and
Andrews on July 9, 2018.
Page 2 of 3
A11.Page 208 of 496
City Council approved Change Order No. 1 with Bulley and Andrews on October 14, 2020.
Page 3 of 3
A11.Page 209 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
From: Brian George, Assistant City Attorney
Subject: Resolution 62-R-20, Creating a Provisional Moratorium on Tenant
Eviction Notices Due To COVID-19 Impact
Date: July 27, 2020
Recommended Action:
Staff recommends City Council adoption of Resolution 62 -R-20, creating a provisional
moratorium on tenant eviction notices due to COVID-19 Impact.
Council Action:
For Action
Summary:
The COVID-timpacted significantly has outbreak 19 Evanston of health economic he
residents, due to unemployment, reduced work hours, and lost income and wages. The
Evanston City Council has extended the City's state of emergency due to the continued
COVID-19 outbreak, which threatens to further harm the economic security of Evanston
residents.
In March 2020, the Governor of Illinois issued an eviction moratorium, which establishes
special rules for for evictions based on nonpayment of rent. Resolution 62 -R-20 establishes
a moratorium on tenant evictions due to nonpayment of rent due to a COVID -19 impact,
unless certain rules and procedures are followed. A tenant receiving a notice of termination
of tenancy due to nonpayment of rent may provide their landlord a Tenant Notice of COVID -
19 Impact, generally explaining that the tenant has been financially impacted by the COVID -
19 outbreak, affecting their ability to pay rent. If the tenant provides such a notice, the parties
shall make a reasonable good faith effort to reach a mutually satisfactory agreem ent for
repayment of unpaid rent. The resolution provides a timeframe for this negotiation period and
possible terms and conditions of any such repayment agreement.
Attachments:
Resolution 62-R-20, Creating a Provisional Moratorium on Tenant Eviction Notices Due To
COVID-19 Impact
A12.Page 210 of 496
7/8/2020
62-R-20
A RESOLUTION
CREATING A PROVISIONAL MORATORIUM ON TENANT EVICTION NOTICES
DUE TO COVID-19 IMPACT
WHEREAS, the City of Evanston, Cook County, Illinois (“City”), is a home rule
unit of government and, pursuant to the provisions of Section 6(a) of Article VII of the Illinois
Constitution, may exercise any power and perform any function pertaining to its government and
affairs; and
WHEREAS, on March 13, 2020, the President of the United States declared a
national emergency concerning the Novel Coronavirus Disease (“COVID-19”) outbreak; and
WHEREAS, on March 9, 2020, the Governor of Illinois issued a disaster
proclamation for the State of Illinois concerning the COVID-19 outbreak; and
WHEREAS, on March 15, 2020, the Mayor declared a state of emergency due to
the COVID-19 outbreak pursuant to Section 9-9-3 of the City Code; and
WHEREAS, the Evanston City Council has extended the state of emergency
multiple times due to the persistence of the COVID-19 outbreak; and
WHEREAS, COVID-19 has resulted in significant economic impact, including
loss of income and wages, that threatens to undermine the financial security of many City of
Evanston residents; and
WHEREAS, in March 2020, the Governor of Illinois issued a disaster
proclamation and eviction moratorium, during which special rules apply to evictions based upon
nonpayment of rent; and
Page 2 of 9
A12.Page 211 of 496
62-R-20
~2~
WHEREAS, the enforcement of eviction orders in the City of Evanston is contrary
to the interest of preserving public health and ensuring that individuals remain in their homes
during this public health emergency; and
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: For purposes of this Resolution, the following definitions apply:
“Circuit court” means the Circuit Court of Cook County.
“City” means the City of Evanston.
“City Council” means the City Council of the City of Evanston.
“Code” means the City Code of the City of Evanston
“Covered dwelling unit” has the meaning ascribed to that term in subsection (b)
of Section 2 of this Resolution.
“COVID-19” means the coronavirus disease 2019.
“COVID-19 Impact” means any loss, reduction or delay in receipt of income, or
loss or reduction of employment attributable in whole or in part to COVID-19.
“Days” means calendar days.
“Dwelling unit” has the meaning ascribed to that term in Section 5-3-2 of the
Code.
“Executive Order” means Executive Order 2020-10 (COVID-19 Executive Order
No. 8) issued on March 20, 2020, and Executive Order 2020-30 (COVID-19 Executive Order
No. 28) issued on April 23, 2020, by the Governor of the State of Illinois and any extension,
amendment, supplement, reissuance or addition thereto.
“General Administrative Order” means General Administrative Order 2020-01
initially issued on March 23, 2020 and amended on April 13, 2020 and amended again on May
28, 2020 by Chief Judge Timothy Evans and any extension, amendment, supplement,
reissuance or addition thereto.
Page 3 of 9
A12.Page 212 of 496
62-R-20
~3~
“Good faith” means honesty in fact and conduct involving timely and reasonable
acts that avoid taking unfair advantage.
“Landlord” has the meaning ascribed to that term in Section 5-3-2 of the Code.
“Moratorium” means the moratorium established pursuant to Section 2(a) of this
Resolution.
“Rent” has the meaning ascribed to that term in Section 5-3-2 of the Code.
“Rental agreement” has the meaning ascribed to that term in Section 5-3-2 of the
Code.
“Tenant” has the meaning ascribed to that term in Section 5-3-2 of the Code.
“Tenant Notice of COVID-19 Impact” means any digital, electronic or other
written communication, together with any supporting documents, from the tenant to the tenant’s
landlord that reasonably informs such landlord that the tenant is experiencing a COVID-19
Impact.
“Unpaid rent” means the amount of rent that the tenant is legally required to pay
to the landlord but does not pay due to a COVID-19 Impact experienced by the tenant during
the moratorium. A COVID-19 Impact shall not extend to any unpaid rent balance that existed
before the moratorium.
SECTION 2: A moratorium and the following conditions are hereby established in
the City of Evanston:
(a) A moratorium is hereby imposed on the issuance in the City of any notice
of termination of tenancy for failure to pay rent due to a COVID-19 Impact by any landlord to any
tenant who resides in a covered dwelling unit, except in conformity with this Resolution. Except
as otherwise provided in Subsection 3(g) of this Resolution, such moratorium shall remain in
effect until 60 days after the Executive Order or General Administrative Order, whichever
extends furthest, expires.
Page 4 of 9
A12.Page 213 of 496
62-R-20
~4~
(b) Subject only to the exclusions set forth in Subsection 2(c) herein, this
Resolution applies to every rental agreement for a dwelling unit located within the City,
regardless of where the agreement is made, including dwelling units subject to rental
agreements operated under subsidy programs of agencies of the United States or the State of
Illinois, to the extent that this Resolution is not preempted and does not directly conflict with
statutory or regulatory provisions governing those programs (collectively “covered dwelling
units”). This Resolution shall be liberally construed and applied to promote its purpose and
policies.
(c) This Resolution shall not apply to and shall specifically exclude: (1) any
hotel or inn that has a contract with the City, County, State or Federal Government to provide
shelter and accommodations to persons who are in need of premises in order to abide by an
Executive Order, self-isolate, or recover from any exposure or potential exposure to COVID-19,
or who are otherwise experiencing a COVID-19 Impact. The City Council expressly finds that
residents of hotels and inns and the owners thereof do not have a landlord-tenant relationship,
and, as such, are not subject to this Resolution.
SECTION 3: Except as otherwise provided in subsection (g) of this Section 3,
and notwithstanding any other Code provision to the contrary, the following processes shall
apply during the moratorium to any notice of termination of tenancy for failure to pay rent:
(a) If, during the moratorium, all or any portion of a tenant’s rent is not paid
when such rent is due, the landlord may issue to the tenant a written notice of termination of
tenancy for failure to pay rent informing the tenant that the landlord intends to terminate the
tenant’s rental agreement if the outstanding rent is not paid within ten (10) days, or, in the case
of owner occupied dwelling units containing two (2) or fewer dwelling units, within forty-eight
(48) hours, after receipt of such notice of termination of tenancy. Such termination of tenancy
for failure to pay rent shall be accompanied by a written statement provided by the landlord to
Page 5 of 9
A12.Page 214 of 496
62-R-20
~5~
the tenant informing the tenant that such tenant has ten (10) days, or, in the case of owner
occupied dwelling units containing two (2) or fewer dwelling units, forty-eight (48) hours, to
provide the landlord with a Tenant Notice of COVID-19 Impact. The Community Development
Department shall post on its website an example of the form that such written statement may
take. Provided, however, that if, at any time prior to or during this ten (10) day or forty-eight (48)
hour period, the landlord receives from the tenant a Tenant Notice of COVID-19 Impact, the
landlord shall wait an additional seven (7) days (“negotiation period”) after expiration of the ten
(10) day or forty-eight (48) hour period in the notice of termination before filing either an eviction
action against the tenant or maintaining an action for rent and/or damages without terminating
the rental agreement.
(b) During the additional seven (7) day negotiation period specified in
Subsection 3(a), the landlord shall make reasonable attempts to contact, and engage in good
faith negotiations with, the tenant to reach a mutually satisfactory agreement for repayment of
the unpaid rent. In engaging in good faith negotiations, no landlord shall request from a tenant
information regarding retirement accounts, assets, or personal property. The terms and
conditions of any such agreement may include an offer by the landlord to: (1) accept a
repayment plan that amortizes each missing rent payment over not less than 60 days; (2)
submit the matter to mediation or to binding arbitration; (3) apply the tenant’s security deposit
and/or interest on the security deposit toward the unpaid rent to reduce the amount of the rent
owed; (4) provide the tenant with an opportunity to move out of the dwelling unit, in a
reasonable time that takes into account any delays caused by COVID-19 to either party or to the
rental market, in exchange for a complete or partial waiver of any unpaid back rent; or (5) enter
into a lawful agreement containing other mutually acceptable terms and conditions to otherwise
compensate the landlord for the unpaid rent. Any such agreement shall be written in plain
language and shall clearly describe its material terms, including, in the case of a repayment
plan, the applicable payment amounts, interest rates, and payment due dates. A landlord shall
Page 6 of 9
A12.Page 215 of 496
62-R-20
~6~
not reject an agreement for the repayment of unpaid rent because such repayment relies on a
third-party funding source, such as public rental assistance funds.
(c) If the seven (7) day negotiation period applies and the landlord files an
action in Circuit Court to evict the tenant for unpaid rent, with or without a claim for unpaid rent
and/or damages, and the landlord received from the tenant a timely Tenant Notice of COVID-19
Impact, such landlord must plead that the landlord made reasonable attempts to contact the
tenant and engage in good faith negotiations with the tenant to reach a mutually satisfactory
agreement pertaining to the unpaid rent. Proof of good faith negotiations by the landlord with
the tenant may include affidavits, written notices and communications, and other
contemporaneous documentation.
(d) The tenant may raise as an affirmative defense to an eviction action filed
by a landlord during the moratorium that: (1) the tenant did experience a COVID-19 Impact that
materially or substantially affected his or her ability to pay rent; (2) the tenant did file with the
landlord a timely Notice of COVID-19 Impact; and (3) the landlord failed to make reasonable
attempts to contact the tenant or to engage in good faith negotiations with the tenant to reach a
mutually satisfactory agreement pertaining to the unpaid rent in violation of subsections (a), (b)
and (c) of Section 3. Nothing in this subsection (d) shall be construed to limit any other
affirmative defense in law or in equity that the tenant is entitled to raise.
(e) No landlord shall require any tenant to execute a non-disclosure
agreement as part of any agreement resolving or otherwise pertaining to unpaid rent. Further,
no landlord shall require any tenant to execute an agreement waiving any other right related to
the condition or habitability of the premises.
(f) No repayment plan shall include an interest rate that is charged by the
landlord on unpaid rent that exceeds the rate on security deposits pursuant to Section 5-3-5-1 of
the Code. No repayment plan shall include any late fee, charge, cost or other penalty on any
Page 7 of 9
A12.Page 216 of 496
62-R-20
~7~
unpaid monthly rent in excess of $10.00 per month for the first $500.00 in unpaid monthly rent,
plus five percent (5%) per month for any amount in excess of $500.00 in unpaid monthly rent.
(g) If pursuant to Section 3(b)(3) of this Resolution, the landlord offers to
apply the tenant’s security deposit or any interest on such security deposit toward the unpaid
rent, and the tenant accepts that offer, as evidenced by a mutually satisfactory agreement to
such effect as required under Section 3(b) of this Resolution, such tenant shall be deemed by
operation of law to have waived any claims arising under Section 5-3-5-1 of the Code against
the landlord for such security deposit or interest on the security deposit, to the extent that the
landlord credited the security deposit and any accrued interest on the security deposit toward
payment of the unpaid rent. Such waiver of claims against the landlord shall apply during and
after the moratorium imposed upon this Resolution.
(h) If a landlord commenced an eviction action prior to the effective date of
this Resolution, the pleading requirements in Section 3(c) shall not apply, and the landlord may
defeat the affirmative defense provided for in Section 3(d) by demonstrating that, on or after the
effective date of this Resolution, the landlord met the requirements in Section 3(b) of this
Resolution.
SECTION FOUR: Construction of this Resolution shall be as follows:
(a) Nothing in this Resolution shall prevent any landlord during that
moratorium from offering or entering into a repayment plan with a tenant for unpaid rent that
contains terms and conditions more favorable to the tenant than those provided for in this
Resolution.
(b) Nothing in this Resolution shall prohibit any landlord during the
moratorium from issuing a notice of termination of tenancy for failure to pay rent to, or from
pursuing any other remedy in law or in equity against, any tenant who is in violation of their
rental agreement for failure to pay rent, under circumstances where the tenant: (1) has not
Page 8 of 9
A12.Page 217 of 496
62-R-20
~8~
provided the landlord with a Tenant Notice of COVID-19 Impact in accordance with Section 3(a)
of this Resolution; or (2) has not experienced a COVID-19 Impact.
(c) Nothing in this Resolution shall prohibit any landlord during the
moratorium from issuing a notice of termination of tenancy to a tenant in cases involving
material noncompliance with a rental agreement by the tenant, other than failure to pay rent due
to a COVID-19 impact.
(d) Except as otherwise provided for in this Resolution, nothing in this
Resolution shall relieve any tenant from the obligation to pay rent or from complying with the
terms of their rental agreement or any applicable repayment plan or other agreements or laws
pertaining to the tenancy.
SECTION FIVE: If any provision, clause, sentence, paragraph, section or part of
this Resolution, shall, for any reason, be adjudged by a court of competent jurisdiction to be
unconstitutional or invalid, said judgment shall not affect, impair or invalidate the remainder of
the Resolution.
SECTION SIX: This Resolution 62-R-20 will be in full force and effect from and
after the date of its passage and approval in the manner provided by law and shall be
retroactive to March 21, 2020.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2020
Approved as to form:
_______________________________
Kelley A. Gandurski, Corporation Counsel
Page 9 of 9
A12.Page 218 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Christopher Venatta, Senior Project Manager
CC: David Stoneback, Public Works Agency Director; Lara Biggs, City
Engineer
Subject: Resolution 64-R-20, To Authorize the City to File a Grant Application
with the Metropolitan Water Reclamation District of Greater Chicago’s
Green Infrastructure Project Partnership for Funding on Main Street
Improvements Project
Date: July 27, 2020
Recommended Action:
Staff recommends City Council adoption of Resolution 64 -R-20 To Authorize the City to File a
Grant Application with the Metropolitan Water Reclamation District of Greater Chicago’s
Green Infrastructure Project Partnership for Funding on Main Street Improvements Project.
Funding Source:
The Chicago’s Greater of (MWRD) Green Reclamation Water Metropolitan District
Infrastructure Project Partnership will fund eligible construction costs for green infrastructure
installations. The total estimated construction cost for the Main Street Improvements Project
is $4,700,219 with program eligible costs totaling $430,000. Of the eligible costs, MWRD will
pay $322,500 (75%) and the City of Evanston will pay the remaining proje ct costs. The City’s
share of project costs, $107,500, will need to be budgeted in the FY 2022 Sewer Fund
budget.
Council Action:
For Action
Summary:
The Opportunity Partnership Project Infrastructure has a MWRD where Green local
governments can submit projects that relate to green infrastructure for funding. In order to
make a recommendation for a specific project for grant application, staff reviews a list of
highest priority projects. These projects are reviewed based on the stated grant evaluation
criteria as well as past verbal feedback received from MWRD staff as to which projects are
considered most favorably. The City most frequently utilizes green infrastructure in parking
A13.Page 219 of 496
lots, parking lanes on streetscape projects, alleys and in parks with drainage issues. Staff
only considered projects in areas where the soils are already known to have a high infiltration
rate which are suitable for green infrastructure applications.
The Main Street Improvements Project is planned to have green infrastructure parking lanes
installed throughout the corridor. This project meets the criteria as a good candidate for the
Green Infrastructure Project Partnership program, therefore, Staff is recommending the Main
Street Improvements Project as the best project for this grant application.
Attachments:
Resolution 64-R-20, MWRD Green Infrastructure Program Application
Page 2 of 4
A13.Page 220 of 496
7/16/2020
64-R-20
A RESOLUTION
To Authorize the City to file a Grant Application with the Metropolitan
Water Reclamation District of Greater Chicago’s Green Infrastructure
Project Partnership for Funding on Main Street Improvements Project
WHEREAS, the City of Evanston seeks to address the livability and
environmental needs of our community with green infrastructure opportunities when
performing public works projects; and
WHEREAS, the Metropolitan Water Reclamation Dis trict of Greater
Chicago offers grant funding opportunities to local governments to support their efforts
to bring green infrastructure to their communities; and
WHEREAS, the City seeks to apply for funding to support a permeable
pavement installation on the Main Street Improvements Project from Maple Avenue to
Hinman Avenue. This project has been identified as a good candidate for this type of
permeable pavement due to soil conditions; and
WHEREAS, the City Council finds it in the City’s best interests to support
green infrastructure and seek grant funding from the Metropolitan Water Reclamation
District of Greater Chicago to assist in the increased cost associated with such a
project,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
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64-R-20
~2~
SECTION 1: The foregoing recitals are incorporated herein by reference
as though fully restated.
SECTION 2: City staff is hereby authorized to submit the application to the
Metropolitan Water Reclamation District of Greater Chicago to install permeable
pavement on the Main Street Improvements Project through the Green Infrastructure
Project Partnership Opportunity program.
SECTION 3: That this Resolution 64-R-20 shall be in full force and effect
from and after its passage and approval in the manner provided b y law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2019
_______________________________
Kelley Gandurski, Corporation Counsel
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Memorandum
To: Honorable Mayor and Members of the City Council
From: Brian George, Assistant City Attorney
Subject: Resolution 65-R-20, Extending the Declared State of Emergency Until
August 10, 2020
Date: July 27, 2020
Recommended Action:
Staff recommends City Council adoption of Resolution 65-R-20, extending the declared state
of emergency until August 10, 2020.
Council Action:
For Action
Summary:
Given the COVID-19 outbreak, the Mayor declared a state of emergency, which City Council
has extended multiple times, the most recent extension ending on July 27, 2020. At the end
of May 2020, the Governor of Illinois issued an order further extending the State's disaster
proclamation. The declared state of emergency has given the City some measure of
flexibility in its operations. With no end in sight to the COVID -19 outbreak, staff believes it is
appropriate to extend the City's current state of emergency until the date of the August City
Council meeting, August 10, 2020.
Attachments:
Resolution 65-R-20 Extending the Declared State of Emergency Until August 10, 2020
A14.Page 223 of 496
7/16/2020
65-R-20
A RESOLUTION
Extending the Declared State of Emergency to August 10, 2020
WHEREAS, the City of Evanston, Cook County, Illinois (“City”), is a home
rule unit of government and, pursuant to the provisions of Section 6(a) of Article VII of
the Illinois Constitution, may exercise any power and perform any function pertaining to
its government and affairs; and
WHEREAS, on March 13, 2020, the President of the United States
declared a national emergency concerning the Novel Coronavirus Disease (“COVID-
19”) outbreak; and
WHEREAS, on March 9, 2020, the Governor of Illinois issued a disaster
proclamation for the State of Illinois concerning the COVID-19 outbreak that was to last
30 days; and
WHEREAS, on March 15, 2020, the Mayor declared a state of
emergency due to the COVID-19 outbreak pursuant to Section 9-9-3 of the City Code;
and
WHEREAS, Section 11 of the Illinois Emergency Management Agency
Act, 20 ILCS 3305/11, provides that a disaster declaration by the principal executive
officer of a political subdivision shall not last longer than seven (7) days without the
consent of the governing board of the political subdivision; and
WHEREAS, the City Council found it appropriate to extend the declared
state of emergency until April 13, 2020; and
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A14.Page 224 of 496
65-R-20
~2~
WHEREAS, on April 1, 2020, the Governor of Illinois issued an Executive
Order extending the State’s disaster proclamation, requiring individuals to stay at home
or their place of residence for an additional 30 days; and
WHEREAS, the City Council found it appropriate to extend the state of
emergency multiple times until July 27, 2020; and
WHEREAS, on May 29, 2020, the Governor of Illinois issued an Executive
Orders further extending the State’s disaster proclamation due to the COVID-19
outbreak; and
WHEREAS, the City Council finds it appropriate to extend the current
state of emergency until the date of the August City Council meeting, August 10, 2020;
and
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The current declared state of emergency is hereby extended
up to and including August 10, 2020.
SECTION 2: This Resolution 65-R-20 will be in full force and effect from
and after the date of its passage and approval in the manner provided by law.
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A14.Page 225 of 496
65-R-20
~3~
_______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Eduardo Gomez, Deputy City Clerk
Adopted: __________________, 2020
Approved as to form:
_______________________________
Kelley A. Gandurski, Corporation Counsel
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A14.Page 226 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Ike Ogbo, Health & Human Services Director
CC: Audrey Thompson, Community Services Manager
Subject: Resolution 66-R-20 Authorizing the Interim City Manager to Execute
the Professional Services Agreement with the James B. Moran Center
for Youth Advocacy
Date: July 27, 2020
Recommended Action:
Staff recommends City Council adoption of Resolution 66 -R-20 authorizing the City Manager
to execute an agreement between the City of Evanston and the James B. Moran Center for
Youth Advocacy located at 1900A Dempster Street, Evanston, IL 60201 to provide legal
services for not less than 15 Evanston residents to secure Certificates of Rehabilitation,
expungement and criminal records sealing in an amount not to exceed $30,000 per year.
Funding Source:
Funding for this agreement is budgeted in the Health and Human Services Department Fund,
Youth and Young Adult Engagement Division (Account 176.24.3215.62490) which has a FY
2020 budget of $220, 000 and a YTD balance of $219,028 prior to this agreement. Costs
amount to approximately $2,000 per participant.
The City of Evanston shall be financially responsible for the furtherance of the program. The
James B. Moran Center would be responsible for handling the payment of direct and indirect
costs for not less than 15 participants at $2,000 each which include l egal services, filing fees,
supportive materials, transportation fees and assistance with child care on days that such
assistance would be necessary.
Council Action:
For Action
Summary:
According to a study by the National Council of State Legislatures, there are approximately
77 million American citizens with a criminal record history (One in three adults). In Illinois, 2%
of adults have a criminal record.[i]Certificates of Rehabilitation, criminal records expungement
A15.Page 227 of 496
and the sealing of non-violent felony convictions are an essential resource that can offer
reentry support to those Evanston residents that have criminal records. These actions also
promote public safety by lifting statutory bars to jobs, licenses or other necessities such as
housing that result from a conviction history.
The Youth and Young Adult Division staff performs outrea ch in the community and have
identified individuals that would greatly benefit from this program. This agreement for services
is to implement year seven of the “Certificate of Rehabilitation Program”. The intention of the
program is to obtain Certificates of Rehabilitation or Good Conduct, expungement or the
sealing of non-violent felony convictions from the Circuit Court of Cook County, pursuant to
730 ILCS 5/5-5.5-5 et. seq., for qualified ex-offenders who reside in Evanston. Certificates,
expungements, and records sealing helps people to secure employment, housing, and
educational opportunities that could otherwise be denied because of past criminal records.
This program also gives those selected an opportunity to demonstrate rehabilitation or a
commitment to rehabilitation. The State of Illinois is one of a growing number of States that
have laws in place that authorize certificates of rehabilitation or other similar means of
removing legal barriers arising from a criminal record separate and apart from seeking a
pardon.
Staff has identified the James B. Moran Center for Youth Advocacy as a partner for this
program outstanding current their and the services to ability their on based perform
lowservices providing of work community for -Evaincome nston legal with residents
representation. The Moran Center has the legal expertise; social work services component
and community partnerships to manage this program. Additionally, over the last six years,
they have also provided assistance and resources to individuals participating in the City’s
“Building Career Pathways to Sustainable Employment Program” and other individuals that
the City’s youth and young adult outreach team identified as needing assistance.
2013 to June, 2020 Program Results
706 Client contact2
285 Record Look Up
125 Petitions for sealing (2013 – 2018)
60 petitions for expungement (2013-2018)
8 Petition to seal or expunge currently pending (2019-2020)
12 Petitions to seal or expunge granted (2019-2020)
41 Petitions to seal or expunge being drafter/ready to file3
14 Healthcare Worker Waivers
3 Clemency
4 Court hearings
8 Certificate of Rehabilitation
18 Other
Listed below is a summary of the scope of work to be performed by the James B. Moran
Center:
James B. Moran Center will secure certificates of rehabilitation where appropriate, which
could expungemsealing, partial or also records criminal include sealing ent or
Page 2 of 19
A15.Page 228 of 496
pardon/executive clemency for not less than 15 Evanston residents that have criminal
records and who meet the prerequisites contained in the legislation. Prospective clients that
have conviction(s) for the following are not eligible: a Class X felony; any felony that resulted
in “great bodily harm or permanent disability”; conviction for aggravated DUI or aggravated
domestic battery; and offenses that require post-release registration (sex offenses, offenses
against children, rape, arson, etc.).
Individuals will receive the following assistance: (a) an initial assessment to determine the
extent of criminal history and eligibility for the Certificate of Rehabilitation; (b) creation and
development of personal history and references to be presented to the Circuit Court Judge;
(c) mentoring from a licensed attorney; (d) assistance in obtaining all police, probation, and
parole reports; (e) covering of costs associated with processing fees if ineligible for a fee
waiver; (f) submission of all required legal documentation, filings and petitions at Circuit Court
and States Attorney's Office; (g) legal representation during candidate court appearances and
(h) assistance for childcare, transportation and supplemental support materials.The Moran
Center will work with City outreach staff to identify, recruit, and service potential clients in the
City of Evanston, and keep records of such.
Finally, Moran Center staff will provide regular updates to City of Evanston staff on the status
of individuals being served, including a summary of expenditures, encumbered and available
balance.
Attachments:
Resolution 66-R-20 Professional Services Agreement with James B. Moran Center
Moran Center 2020 Program Agreement
Page 3 of 19
A15.Page 229 of 496
7/20/2020
66-R-20
A- RESOLUTION
Authorizing the Interim City Manager to Execute the Professional
Services Agreement with the James B. Moran Center for Youth
Advocacy
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION1: The Interim City Manager is hereby authorized and directed
to sign the Professional Services Agreement (the “Agreement”) by and between
the City and the James B. Moran Center for Youth Advocacy, an Illinois not-for-
profit corporation.
SECTION 2: The Agreement will fund legal services for Moran Center
employees to assist not less than 15 Evanston residents with obtaining a Circuit Court
issued certificate for rehabilitation, criminal records sealing, expungement, and
executive clemency legal services for each participant.
SECTION 3: The Interim City Manager is hereby authorized and directed
to negotiate any additional conditions of said Agreement that she deems to be in the
best interests of the City.
SECTION 4: This Resolution shall be in force and effect from and after its
passage and approval, in the manner provided by law.
Page 4 of 19
A15.Page 230 of 496
________________________________
Stephen H. Hagerty, Mayor
Attest: Approved as to form:
__________________________________ ________________________________
Devon Reid, City Clerk Kelley Gandurski, Corporation
Counsel
Adopted: ______________________, 2020
Page 5 of 19
A15.Page 231 of 496
1
CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional
services for
Certificate of Rehabilitation Program 2020
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this
27th day of July, 2020, between the City of Evanston, an Illinois municipal corporation
with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred
to as the “City”), and the James B. Moran Center for Youth Advocacy, with offices
located at 1123 Emerson, Suite 203, Evanston, Illinois, (hereinafter referred to as the
“Consultant”). Compensation for all basic Services (“the Services”) provided by the
Consultant pursuant to the terms of this Agreement shall not exceed $30,000.
I. COMMENCEMENT DATE
Consultant shall commence the Services on August 1, 2020 or no later than
three (3) DAYS AFTER City executes and delivers this Agreement to Consultant.
II. COMPLETION DATE
Consultant shall complete the primary scope of services by July 31, 2021. If this
Agreement provides for renewals after an initial term, no renewal shall begin until
agreed to in writing by both parties prior to the completion date of this
Agreement.
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2
III. PAYMENTS
City shall pay Consultant those fees as provided here: Payment shall be made
upon the completion of each task for a project, as set forth in Exhibit A – Project
Milestones and Deliverables. Any expenses in addition to those set forth here
must be specifically approved by the City in writing in advance.
IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the “Services”) set forth here: Services are
those as defined in Exhibit A. Services may include, if any, other documented
discussions and agreements regarding scope of work and cost (Exhibit D).
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless of
format) provided by Consultant shall be in accordance with the standards of
reasonable care and skill of the profession, free from errors or omissions,
ambiguities, coordination problems, and other defects. Consultant shall take into
account any and all applicable plans and/or specifications furnished by City, or by
others at City’s direction or request, to Consultant during the term of this
Agreement. All materials, buildings, structures, or equipment designed or
selected by Consultant shall be workable and fit for the intended use thereof, and
will comply with all applicable governmental requirements. Consultant shall
require its employees to observe the working hours, rules, security regulations
and holiday schedules of City while working and to perform its Services in a
manner which does not unreasonably interfere with the City’s business and
operations, or the business and operations of other tenants and occupants in the
City which may be affected by the work relative to this Agreement. Consultant
shall take all necessary precautions to assure the safety of its employees who
are engaged in the performance of the Services, all equipment and supplies used
in connection therewith, and all property of City or other parties that may be
affected in connection therewith. If requested by City, Consultant shall promptly
replace any employee or agent performing the Services if, in the opinion of the
City, the performance of the employee or agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this
Agreement. Consultant is an independent Consultant and is solely responsible
for all taxes, withholdings, and other statutory or contractual obligations of any
sort, including but not limited to, Worker’s Compensation Insurance. Nothing in
this Agreement accords any third-party beneficiary rights whatsoever to any non-
party to this Agreement that any non-party may seek to enforce. Consultant
acknowledges and agrees that should Consultant or its sub consultants provide
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3
false information, or fail to be or remain in compliance with this Agreement, the
City may void this Agreement. The Consultant warrants and states that it has
read the Contract Documents, and agrees to be bound thereby, including all
performance guarantees as respects Consultant’s work and all indemnity and
insurance requirements.
The Consultant shall obtain prior approval from the City prior to
subcontracting with any entity or person to perform any of the work required
under this Agreement. If the Consultant subcontracts any of the services to be
performed under this Agreement, the subconsultant agreement shall provide that
the services to be performed under any such agreement shall not be sublet, sold,
transferred, assigned or otherwise disposed of to another entity or person without
the City’s prior written consent. The Consultant shall be responsible for the
accuracy and quality of any subconsultant’s work.
All subconsultant agreements shall include verbatim or by reference the
provisions in this Agreement binding upon Consultant as to all Services provided
by this Agreement, such that it is binding upon each and every subconsultant that
does work or provides Services under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors,
other municipalities and local government officials, public utility companies, and
others, as may be directed by the City. This shall include attendance at meetings,
discussions and hearings as requested by the City. This cooperation shall extend
to any investigation, hearings or meetings convened or instituted by OSHA
relative to this Project, as necessary. Consultant shall cooperate with the City in
scheduling and performing its Work to avoid conflict, delay in or interference with
the work of others, if any, at the Project.
Except as otherwise provided herein, the nature and scope of Services
specified in this Agreement may only be modified by a writing approved by both
parties. This Agreement may be modified or amended from time to time
provided, however, that no such amendment or modification shall be effective
unless reduced to writing and duly authorized and signed by the authorized
representatives of the parties.
B. Representation and Warranties. Consultant represents and warrants
that: (1) Consultant possesses and will keep in force all required licenses to
perform the Services, (2) the employees of Consultant performing the Services
are fully qualified, licensed as required, and skilled to perform the Services.
C. Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) days written notice to Consultant. If the City
terminates this agreement, the City will make payment to Consultant for Services
performed prior to termination. Payments made by the City pursuant to this
Agreement are subject to sufficient appropriations made by the City of Evanston
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4
City Council. In the event of termination resulting from non-appropriation or
insufficient appropriation by the City Council, the City’s obligations hereunder
shall cease and there shall be no penalty or further payment required. In the
event of an emergency or threat to the life, safety or welfare of the citizens of the
City, the City shall have the right terminate this Agreement without prior written
notice. Within thirty (30) days of termination of this Agreement, the Consultant
shall turn over to the City any documents, drafts, and materials, including but not
limited to, outstanding work product, data, studies, test results, source
documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets,
technical specifications and calculations, and any other such items specifically
identified by the City related to the Services herein.
D.Independent Consultant. Consultant’s status shall be that of an
independent Consultant and not that of a servant, agent, or employee of City.
Consultant shall not hold Consultant out, nor claim to be acting, as a servant,
agent or employee of City. Consultant is not authorized to, and shall not, make
or undertake any agreement, understanding, waiver or representation on behalf
of City. Consultant shall at its own expense comply with all applicable workers
compensation, unemployment insurance, employer’s liability, tax withholding,
minimum wage and hour, and other federal, state, county and municipal laws,
ordinances, rules, regulations and orders. Consultant agrees to abide by the
Occupational Safety & Health Act of 1970 (OSHA), and as the same may be
amended from time to time, applicable state and municipal safety and health
laws and all regulations pursuant thereto.
E. Conflict of Interest. Consultant represents and warrants that no prior or
present services provided by Consultant to third parties conflict with the interests
of City in respect to the Services being provided hereunder except as shall have
been expressly disclosed in writing by Consultant to City and consented to in
writing to City.
F. Ownership of Documents and Other Materials. All originals, duplicates
and negatives of all plans, drawings, reports, photographs, charts, programs,
models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets,
PDF, and other documents or materials required to be furnished by Consultant
hereunder, including drafts and reproduction copies thereof, shall be and remain
the exclusive property of City, and City shall have the unlimited right to publish
and use all or any part of the same without payment of any additional royalty,
charge, or other compensation to Consultant. Upon the termination of this
Agreement, or upon request of City, during any stage of the Services, Consultant
shall promptly deliver all such materials to City. Consultant shall not publish,
transfer, license or, except in connection with carrying out obligations under this
Agreement, use or reuse all or any part of such reports and other documents,
including working pages, without the prior written approval of City, provided,
however, that Consultant may retain copies of the same for Consultant’s own
general reference. All other training materials, assessment tools, documents, and
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5
forms developed by Consultant for purposes other than fulfilling its obligations
under this Agreement are and shall remain property of Consultant. The City may
use said materials for training purposes only pursuant to this Agreement. Usage
of said materials by the City beyond the scope of this Agreement shall require
Consultant’s written consent.
G. Payment. Invoices for payment shall be submitted by Consultant to City
at the address set forth above, together with reasonable supporting
documentation, City may require such additional supporting documentation as
City reasonably deems necessary or desirable. Payment shall be made in
accordance with the Illinois Local Government Prompt Payment Act, after City’s
receipt of an invoice and all such supporting documentation.
H. Right to Audit. Consultant shall for a period of three years following
performance of the Services, keep and make available for the inspection,
examination and audit by City or City’s authorized employees, agents or
representatives, at all reasonable time, all records respecting the services and
expenses incurred by Consultant, including without limitation, all book, accounts,
memoranda, receipts, ledgers, canceled checks, and any other documents
indicating, documenting, verifying or substantiating the cost and appropriateness
of any and all expenses. If any invoice submitted by Consultant is found to have
been overstated, Consultant shall provide City an immediate refund of the
overpayment together with interest at the highest rate permitted by applicable
law, and shall reimburse all of City’s expenses for and in connection with the
audit respecting such invoice.
I. Indemnity. Consultant shall defend, indemnify and hold harmless the
City and its officers, elected and appointed officials, agents, and employees from
any and all liability, losses, or damages as a result of claims, demands, suits,
actions, or proceedings of any kind or nature, including but not limited to costs,
and fees, including attorney’s fees, judgments or settlements, resulting from or
arising out of any negligent or willful act or omission on the part of the Consultant
or Consultant’s subcontractors, employees, agents or subcontractors during the
performance of this Agreement. Such indemnification shall not be limited by
reason of the enumeration of any insurance coverage herein provided. This
provision shall survive completion, expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use of
their own agents, attorneys, and experts, any claims, actions or suits brought
against them. The Consultant shall be liable for the costs, fees, and expenses
incurred in the defense of any such claims, actions, or suits. Nothing herein shall
be construed as a limitation or waiver of defenses available to the City and
employees and agents, including but not limited to the Illinois Local
Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-
101 et seq.
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6
At the City Corporation Counsel’s option, Consultant must defend all suits
brought upon all such Losses and must pay all costs and expenses incidental to
them, but the City has the right, at its option, to participate, at its own cost, in the
defense of any suit, without relieving Consultant of any of its obligations under
this Agreement. Any settlement of any claim or suit related to this Agreement by
Consultant must be made only with the prior written consent of the City
Corporation Counsel, if the settlement requires any action on the part of the City.
To the extent permissible by law, Consultant waives any limits to the
amount of its obligations to indemnify, defend, or contribute to any sums due
under any Losses, including any claim by any employee of Consultant that may
be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or
any other related law or judicial decision, including but not limited to, Kotecki v.
Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not
waive any limitations it may have on its liability under the Illinois Workers
Compensation Act, the Illinois Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or
remedy work performed under this Agreement resulting from or arising out of any
act or omission, neglect, or misconduct in the performance of its Work or its
subconsultants’ work. Acceptance of the work by the City will not relieve the
Consultant of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
therefrom. All provisions of this Section shall survive completion, expiration, or
termination of this Agreement.
J. Insurance. Consultant shall carry and maintain at its own cost with such
companies as are reasonably acceptable to City all necessary liability insurance
(which shall include as a minimum the requirements set forth below) during the
term of this Agreement, for damages caused or contributed to by Consultant, and
insuring Consultant against claims which may arise out of or result from
Consultant’s performance or failure to perform the Services hereunder: (1)
worker’s compensation in statutory limits and employer’s liability insurance in the
amount of at least $500,000, (2) comprehensive general liability coverage, and
designating City as additional insured for not less than $3,000,000 combined
single limit for bodily injury, death and property damage, per occurrence, (3)
comprehensive automobile liability insurance covering owned, non-owned and
leased vehicles for not less than $1,000,000 combined single limit for bodily
injury, death or property damage, per occurrence, and (4) errors and omissions
or professional liability insurance respecting any insurable professional services
hereunder in the amount of at least $1,000,000. Consultant shall give to the City
certificates of insurance for all Services done pursuant to this Agreement before
Consultant performs any Services, and, if requested by City, certified copies of
the policies of insurance evidencing the coverage and amounts set forth in this
Section. The City may also require Consultant to provide copies of the Additional
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7
Insured Endorsement to said policy(ies) which name the City as an Additional
Insured for all of Consultant’s Services and work under this Agreement. Any
limitations or modification on the certificate of insurance issued to the City in
compliance with this Section that conflict with the provisions of this Section shall
have no force and effect. Consultant’s certificate of insurance shall contain a
provision that the coverage afforded under the policy(s) will not be canceled or
reduced without thirty (30) days prior written notice (hand delivered or registered
mail) to City. Consultant understands that the acceptance of certificates, policies
and any other documents by the City in no way releases the Consultant and its
subcontractors from the requirements set forth herein. Consultant expressly
agrees to waive its rights, benefits and entitlements under the “Other Insurance”
clause of its commercial general liability insurance policy as respects the City. In
the event Consultant fails to purchase or procure insurance as required above,
the parties expressly agree that Consultant shall be in default under this
Agreement, and that the City may recover all losses, attorney’s fees and costs
expended in pursuing a remedy or reimbursement, at law or in equity, against
Consultant.
Consultant acknowledges and agrees that if it fails to comply with all
requirements of this Section, that the City may void this Agreement.
K. Confidentiality. In connection with this Agreement, City may provide
Consultant with information to enable Consultant to render the Services
hereunder, or Consultant may develop confidential information for City.
Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as
secret and confidential all such information whether or not identified by City as
confidential, (ii) not to disclose any such information or make available any
reports, recommendations and /or conclusions which Consultant may make for
City to any person, firm or corporation or use the same in any manner
whatsoever without first obtaining City’s written approval, and (iii) not to disclose
to City any information obtained by Consultant on a confidential basis from any
third party unless Consultant shall have first received written permission from
such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2),
records in the possession of others whom the City has contracted with to perform
a governmental function are covered by the Act and subject to disclosure within
limited statutory timeframes (five (5) working days with a possible five (5) working
day extension). Upon notification from the City that it has received a Freedom of
Information Act request that calls for records within the Consultant’s control, the
Consultant shall promptly provide all requested records to the City so that the
City may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a
request and whether or not any exemptions to the disclosure of such records, or
part thereof, is applicable. Vendor shall indemnify and defend the City from and
against all claims arising from the City’s exceptions to disclosing certain records
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8
which Vendor may designate as proprietary or confidential. Compliance by the
City with an opinion or a directive from the Illinois Public Access Counselor or the
Attorney General under FOIA, or with a decision or order of Court with jurisdiction
over the City, shall not be a violation of this Section.
L. Use of City’s Name or Picture of Property. Consultant shall not in the
course of performance of this Agreement or thereafter use or permit the use of
City’s name nor the name of any affiliate of City, nor any picture of or reference
to its Services in any advertising, promotional or other materials prepared by or
on behalf of Consultant, nor disclose or transmit the same to any other party
without the City’s express written consent.
M. No Assignments or Subcontracts. Consultant shall not assign or
subcontract all or any part or its rights or obligations hereunder without City’s
express prior written approval. Any attempt to do so without the City’s prior
consent shall, at City’s option, be null and void and of no force or effect
whatsoever. Consultant shall not employ, contract with, or use the services of
any other architect, interior designer, engineer, consultant, special contractor, or
other third party in connection with the performance of the Services without the
prior written consent of City.
N. Compliance with Applicable Statues, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal,
state, county, and municipal statues, ordinances and regulations, at Consultant’s
sole cost and expense, except to the extent expressly provided to the contrary
herein. Whenever the City deems it reasonably necessary for security reasons,
the City may conduct at its own expense, criminal and driver history background
checks of Consultant’s officers, employees, subcontractors, or agents.
Consultant shall immediately reassign any such individual who in the opinion of
the City does not pass the background check.
O. Liens and Encumbrances. Consultant, for itself, and on behalf of all
subcontractors, suppliers, materialmen and others claiming by, through or under
Consultant, hereby waives and releases any and all statutory or common law
mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon
City property or any improvements thereon in connection with any Services
performed under or in connection with this Agreement. Consultant further
agrees, as and to the extent of payment made hereunder, to execute a sworn
affidavit respecting the payment and lien releases of all subcontractors, suppliers
and materialmen, and a release of lien respecting the Services at such time or
times and in such form as may be reasonably requested by City. Consultant
shall protect City from all liens for labor performed, material supplied or used by
Consultant and/or any other person in connection with the Services undertaken
by consultant hereunder, and shall not at any time suffer or permit any lien or
attachment or encumbrance to be imposed by any subConsultant, supplier or
materialmen, or other person, firm or corporation, upon City property or any
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9
improvements thereon, by reason or any claim or demand against Consultant or
otherwise in connection with the Services.
P. Notices. Every notice or other communication to be given by either party
to the other with respect to this Agreement, shall be in writing and shall not be
effective for any purpose unless the same shall be served personally or by
United States certified or registered mail, postage prepaid, addressed if to City as
follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201,
Attention: Purchasing Division and to Consultant at the address first above set
forth, or at such other address or addresses as City or Consultant may from time
to time designate by notice given as above provided.
Q. Attorney’s Fees. In the event that the City commences any action, suit,
or other proceeding to remedy, prevent, or obtain relief from a breach of this
Agreement by Consultant, or arising out of a breach of this Agreement by
Consultant, the City shall recover from the Consultant as part of the judgment
against Consultant, its attorneys’ fees and costs incurred in each and every such
action, suit, or other proceeding.
R. Waiver. Any failure or delay by City to enforce the provisions of this
Agreement shall in no way constitute a waiver by City of any contractual right
hereunder, unless such waiver is in writing and signed by City.
S. Severability. In the event that any provision of this Agreement should be
held void, or unenforceable, the remaining portions hereof shall remain in full
force and effect.
T. Choice of Law. The rights and duties arising under this Agreement shall
be governed by the laws of the State of Illinois. Venue for any action arising out
or due to this Agreement shall be in Cook County, Illinois. The City shall not
enter into binding arbitration to resolve any dispute under this Agreement. The
City does not waive tort immunity by entering into this Agreement.
U. Time. Consultant agrees all time limits provided in this Agreement and
any Addenda or Exhibits hereto are of essence to this Agreement. Consultant
shall continue to perform its obligations while any dispute concerning the
Agreement is being resolved, unless otherwise directed by the City.
V. Survival. Except as expressly provided to the contrary herein, all
provisions of this Agreement shall survive all performances hereunder including
the termination of the Consultant.
VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant’s noncompliance with any provision of Section 1-
12-5 of the Evanston City Code, the Illinois Human Rights Act or any other
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10
applicable law, the Consultant may be declared nonresponsible and therefore
ineligible for future contracts or subcontracts with the City, and the contract may
be cancelled or voided in whole or in part, and such other sanctions or penalties
may be imposed or remedies invoked as provided by statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, marital
status, national origin or ancestry, or age or physical or mental disabilities that do
not impair ability to work, and further that it will examine all job classifications to
determine if minority persons or women are underutilized and will take
appropriate affirmative action to rectify any such underutilization. Consultant
shall comply with all requirements of City of Evanston Code Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital
status, national origin, ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2-
105 et. seq.), that it has a written sexual harassment policy that includes, at a
minimum, the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission,
and directions on how to contact both; and
F. Protection against retaliation as provided to the Department of Human Rights.
VIII. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its
subconsultant provide false information, or fail to be or remain in compliance with
the Agreement, the City may void this Agreement.
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11
B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation
Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and
applicable rules in performance under this Agreement.
C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of
2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953,
Consultant certifies at least five years have passed since the date of the
conviction.
D. Consultant certifies that it has not been convicted of the offense of bid
rigging or bid rotating or any similar offense of any State in the U.S., nor made
any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33
E-3, E-4).
E. In accordance with the Steel Products Procurement Act, Consultant
certifies steel products used or supplied in the performance of a contract for
public works shall be manufactured or produced in the U.S. unless the City
grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and
as applicable, has obtained an assumed name certificate from the appropriate
authority, or has registered to conduct business in Illinois and is in good standing
with the Illinois Secretary of State.
G. If more favorable terms are granted by Consultant to any similar
governmental entity in any state in a contemporaneous agreement let under the
same or similar financial terms and circumstances for comparable supplies or
services, the more favorable terms shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees,
fines, damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibit A sets forth all the covenants, conditions
and promises between the parties with regard to the subject matter set forth
herein. There are no covenants, promises, agreements, conditions or
understandings between the parties, either oral or written, other than those
contained in this Agreement. This Agreement has been negotiated and entered
into by each party with the opportunity to consult with its counsel regarding the
terms therein. No portion of the Agreement shall be construed against a party
due to the fact that one party drafted that particular portion as the rule of contra
proferentem shall not apply.
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12
In the event of any inconsistency between this Agreement, and any Exhibits, this
Agreement shall control over the Exhibits. In no event shall any proposal or
contract form submitted by Consultant be part of this Agreement unless agreed
to in a writing signed by both parties and attached and referred to herein as an
Addendum, and in such event, only the portions of such proposal or contract
form consistent with this Agreement and Exhibits hereto shall be part hereof.
IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By ________________________ By:________________________
Its: ________________________ Its: _______________________
FEIN Number: _______________ Date: _____________________
Date: _______________________
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13
EXHIBIT A
This EXHIBIT A to that certain Consulting Agreement dated 27th day of July, 2020
between the City of Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and
the James B. Moran Center sets forth the Commencement and Completion Date,
Services, Fees, and Reimbursable Expenses as follows:
COMMENCEMENT DATE: August 1, 2020
COMPLETION DATE: July 31, 2021
FEES: The City of Evanston shall be financially responsible for the furtherance of the
program and the direct and indirect costs specifically determined to be $30,000 for not
less than 15 program participants (@ approximately $2,000 each); $2,000 for certificate
for rehabilitation, criminal records sealing, expungement, and executive clemency legal
and supportive services for each participant.
The James B. Moran Center will provide an invoice to the City requesting payment.
This will be submitted in accordance with the Consultant invoice submittal deadlines;
schedule will be provided by City. If the invoice needs adjustment or explanation,
Consultant will work with the City to adjust or explain the invoice. Once the invoice is
agreed upon by both parties, it shall be submitted for processing and be paid by the City
billing procedure.
SERVICES/SCOPE OF WORK: This agreement for services is to facilitate year five of
the “Certificate of Rehabilitation Program”. The intention of the program is to obtain
certificates of rehabilitation, expungement, criminal records sealing and/or executive
clemency for qualified ex-offenders that reside in Evanston, IL. These certificates lift
statutory bars to jobs, licenses or other necessities such as housing that result from a
conviction history. Certificates are used to provide a way for qualified people with
criminal records to demonstrate rehabilitation or a commitment to rehabilitation. They
are an evidence based practice and resource that supports reentry and promotes public
safety.
Scope of the “Certificate of Rehabilitation Program” for the City of Evanston includes the
following components:
The James B Moran Center will secure Certificates of Rehabilitation and or which could
also include criminal records sealing, expungement, or pardon/executive clemency for
not less than 15 "Evanston” residents that have a criminal record, and who meet the
prerequisites contained in the legislation. Prospective clients that have the following are
not eligible: a Class X felony; any felony that resulted in “great bodily harm or
permanent disability”; conviction for aggravated DUI or aggravated domestic battery;
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14
and offenses that require post-release registration (sex offenses, offenses against
children, rape, arson, etc).
Individuals will receive the following assistance: (a) an initial assessment to determine
the extent of criminal history and eligibility for the Certificate of Rehabilitation;
(b) creation and development of personal history and references to be presented to the
Circuit Court Judge; (c) mentoring from a licensed attorney; (d) assistance in obtaining
all police, probation, and parole reports; (e) covering of costs associated with
processing fees if ineligible for a fee waiver; (f) submission of all required legal
documentation, filings and petitions at Circuit Court and States Attorney's Office;
(g) legal representation during candidate court appearances and (h) provide assistance
for childcare, transportation and supplemental support materials.
OTHER SERVICES:
A. The James B. Moran Center will work with City staff to identify, recruit, and
service potential clients in the City of Evanston, and keep records of such. The
Center will provide regular updates to City of Evanston staff on the status of
individuals being served, including a summary of expenditures, encumbered and
available balance.
Page 19 of 19
A15.Page 245 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Rajeev Dahal, Senior Project Manager
CC: David D. Stoneback - Public Works Director, Lara Biggs - City
Engineer
Subject: Ordinance 71-O-20, Amending City Code Section 10-11-5(D),
Schedule V(D) “Four-Way Stops” to Include Four-Way Stops at
Prospect Avenue and Colfax Street
Date: July 27, 2020
Recommended Action:
Staff recommends City Council adoption of Ordinance 71-O-20 by which the City Council
would amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop
Control at the intersection of Prospect Avenue & Colfa x Street. Alderman Suffredin requests
suspension of the rules for Introduction and Action at the July 27, 2020 City Council meeting.
Funding Source:
Funding will be through the General Fund-Traffic Control Supplies (Account
100.40.4520.65115), with an FY 2020 budget of $58,000 and a remaining balance of
$17,410.
Council Action:
For Introduction and Action
Summary:
The Public Works Agency received a petition for 4-Way stop signs from residents expressing
safety concerns at the intersection of Prospect Avenue and Colfax Street through the
Neighborhood Traffic Management Program. The concerns are lack of sidewalks on C olfax
Street which requires children and other pedestrians to cross the street at Prospect Avenue
and visibility, especially at night. Cartwright Park and Bent Park are within two blocks of the
intersection. Currently, Prospect Avenue approaches to the intersection are controlled by
stop signs and the Colfax Street traffic has the free flow. The installation of 4-Way stop signs
would provide gaps in traffic flow and allow children and other pedestrians to cross Colfax
Street in a safer manner. Alderman Suffredin supports this recommendation.
A16.Page 246 of 496
Attachments:
Ordinance 71-O-20, Amending City Code Section 10-11-5(D), Schedule V(D) “Four-Way
Stops” to Include Four-Way Stops at Prospect Avenue and Colfax Street
Page 2 of 4
A16.Page 247 of 496
06/24/2020
71-O -20
AN ORDINANCE
Amending City Code Section 10-11-5 (D), Schedule V(D )
“Four -Way Stops” to Include Four-Way Stop s at Prospect
Avenue and Colfax Street
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Section 10-11-5(D), Schedule V(D), “Four-Way
Stops” of the Evanston City Code of 2012, as amended, is hereby further amended by
to include the following:
(D) Four-Way Stops.
N. & S. and E. & W. traffic at Prospect Avenue and Colfax Street
SECTION 2: That the findings and recitals contained herein are
declared to be prima facie evidence of the law of the City and shall be received in
evidence as provided by the Illinois Complied Statues and the courts of the State of
Illinois.
SECT ION 3: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 4: This Ordinance 71-O-20 shall be in full force and effect
from and after its passage, approval and publication in the manner provided by law.
SECTION 5: If any provision of this Ordinance 71-O-20 or application
thereof to any person or circumstance is ruled unconstitutional or otherwise invalid,
Page 3 of 4
A16.Page 248 of 496
71-O-20
~2~
such invalidity shall not affect other provisions or applications of this Ordinance that
can be given effect without the invalid application or provision, and each invalid
provision or invalid application of this Ordinance is severable.
In troduced:_________________, 2020
Adopted:___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid
City Clerk
Approved as to form:
______________________________
Kelley Gandurski
Corporation Counsel
Page 4 of 4
A16.Page 249 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Luke Stowe, Interim Administrative Services Director
CC: Michael Rivera, Interim Parking Division Manager
Subject: Ordinance 43-O-20, Amending Section 10-11-12 “Parking Meter
Zones” of the City Code Adding Short Term Parking on Davis Street
Date: July 27, 2020
Recommended Action:
Staff recommends City Council adoption of Ordinance 43 -O-20, amending Section 10-11-12
“Parking Meter Zones” of the City Code, converting ten 2 hour parking spaces to short -term
parking on the south side of Davis Street, west of Maple Avenue.
Council Action:
For Action
Summary:
Parking staff has determined that with the addition of a daycare on Davis Street, along with
several other existing businesses, there is a need for additional short-term parking on Davis
Street, west of Maple Avenue. In addition to serving as a drop -off/pick-up location for the new
daycare, Parking staff has also spoken with LeMoi Hardware, who supports the addition of
more short term parking for their customers. This increased short term parking should also
benefit the consumers of other nearby businesses including Bennison’s Bakery, Davis
Pantry, and Gigio's Pizzeria. These businesses rely on a high turnover rate of customers,
most of whom are in the stores for 20 minutes or fewer. Increased short term parking at this
location would create additional parking turnover for these transient customers.
Legislative History:
Ordinance 43-O-20 was approved by the Transportation & Parking Committee at its June 24,
2020 meeting.
Attachments:
Ordinance 43-O-20 Amend Code re Short Term Parking on Davis St
A17.Page 250 of 496
3/10/2020
43-O-20
AN ORDINANCE
Amending Section 10-11-12 “Parking Meter Zones” of the City Code
Adding Short Term Parking on Davis Street
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Schedule XII(D) “Parking Meter Zones,” of Section 10-11-12
of the Evanston City Code of 2012, as amended, is hereby amended to add the
following:
10-11-12. - SCHEDULE XII; PARKING METER ZONES.
In accordance with Section 10-5-1 of this Title, parking meters having the following
rates, time limits, and hours of operation are to be installed on the following streets or
portions of streets or parking lots described below. Meter rates, maximum parking time
limits, and hours of operation are to be in effect on all days except New Year's Day, the
official Monday observance of Memorial Day, Independence Day, Labor day,
Thanksgiving Day, and Christmas Day.
(D) Twenty (20) minutes at fifty cents ($.50) fifty cents ($.50), effective March 1,
2019 through December 31, 2019 and commencing on January 1, 2020, the
rate will be fifteen (15) minutes at fifty cents ($0.50):
SCHEDULE XII (D):
Street Name Side Of Street Block Or Blocks
Benson Avenue East 1721 Benson Avenue
Central South First 2 spaces East of Hartrey
Chicago Avenue West Grove Street to Davis Street
East Davis Street to Church Street
Davis South First 10 spaces West of Maple Avenue
Page 2 of 4
A17.Page 251 of 496
43-O-20
~2~
Dempster Street North Elmwood to first alley East of Elmwood
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: The findings in this Ordinance, and the legislative Record, are
declared to be prima facie evidence of the law of the City of Evanston, and shall be
received in evidence as provided by the Illinois Compiled Statutes and the courts of the
State of Illinois.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: Ordinance 43-O-20 shall be in full force and effect after its
passage and approval.
Page 3 of 4
A17.Page 252 of 496
43-O-20
~3~
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 4 of 4
A17.Page 253 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Luke Stowe, Interim Administrative Services Director
CC: Michael Rivera, Interim Parking Division Manager
Subject: Ordinance 44-O-20, Amending Various Sections of the City Code to
Convert Portions of Oak Avenue to Four Hour Parking
Date: July 27, 2020
Recommended Action:
Staff recommends City Council adoption of Ordinance 44-O-20, amending various sections of
the City Code to convert portions of Oak Avenue to four hour parking zones. Amendments
will be made to Section 10-11-8, Schedule VII “Parking Prohibited at All Times”, Section 10-
11-12, Schedule XII(B) and (F) “Parking Meter Zones.”
Council Action:
For Action
Summary:
Parking staff has determined that with numerous new developments in the area of Oak
Avenue/Church Street/Ridge Avenue that there will be an increase in business and the need
for transient parking. The portion of Oak Avenue is currently twelve (12) hour parking. By
changing this to four (4) hour parking, it will create more turnover for guests of the new
residential buildings, as well as for customers of future businesses that will fill out the area.
The City Code also inadvertently lists the portion as no parking, which was most likely not
deleted after more recent changes. The Ordinance that will be proposed to City Council will
clean up the Code to bring all sections up to date. Given the proximity to 1800 Maple Avenue
parking garage, long-term parking will still be plentiful, the facility also offers a discounted
downtown employee rate. Staff will continue to monitor parking near 1815 Ridge and
determine if further parking amendments should occur once the building is complete.
Legislative History:
The Ordinance was approved by the Transportation & Parking Committee at its June 24,
2020 meeting.
Attachments:
A18.Page 254 of 496
Ordinance 44-O-20 Amend Code re Oak from 12 to 4 hour parking
Page 2 of 5
A18.Page 255 of 496
3/10/2020
44-O-20
AN ORDINANCE
Amending Various Sections of the City Code to Convert Portions of
Oak Avenue to Four Hour Parking
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Schedule VIII “Parking Prohibited at All Times,” of Section
10-11-8 of the Evanston City Code of 2012, as amended, is hereby amended as
follows:
10-11-8. - SCHEDULE VIII; PARKING PROHIBITED AT ALL TIMES.
(A) In accordance with the provisions of Section 10-4-15-3 of this Title, parking
shall be prohibited at all times upon the following streets or portions thereof:
Oak Avenue West side, Clark Street to Ridge Avenue
Oak Avenue Both sides, Church Street to Clark Street
Oakton Street North side, Callan Avenue to Ridge Avenue
SECTION 2: Schedule XII(F) “Parking Meter Zones,” of Section 10-11-12
of the Evanston City Code of 2012, as amended, is hereby amended as follows:
10-11-12. - SCHEDULE XII; PARKING METER ZONES.
In accordance with Section 10-5-1 of this Title, parking meters having the following
rates, time limits, and hours of operation are to be installed on the following streets or
portions of streets or parking lots described below. Meter rates, maximum parking time
limits, and hours of operation are to be in effect on all days except New Year's Day, the
official Monday observance of Memorial Day, Independence Day, Labor day,
Thanksgiving Day, and Christmas Day.
Page 3 of 5
A18.Page 256 of 496
44-O-20
~2~
SCHEDULE XII (F):
Oak Avenue West Church Street to alley south
Oak Avenue Both Church Street north to the dead end
Washington Street Both Chicago Avenue to Custer
SECTION 3: Schedule XII(B) “Parking Meter Zones,” of Section 10-11-12
of the Evanston City Code of 2012, as amended, is hereby amended to add the
following:
10-11-12. - SCHEDULE XII; PARKING METER ZONES.
In accordance with Section 10-5-1 of this Title, parking meters having the following
rates, time limits, and hours of operation are to be installed on the following streets or
portions of streets or parking lots described below. Meter rates, maximum parking time
limits, and hours of operation are to be in effect on all days except New Year's Day, the
official Monday observance of Memorial Day, Independence Day, Labor day,
Thanksgiving Day, and Christmas Day.
(B) Four (4) hour maximum parking limit at a rate of one dollar and fifty cents ($1.50)
per hour, effective March 1, 2019 through December 31, 2019 and commencing
on January 1, 2020, the rate will be two dollars ($2.00) per hour, between the
hours of eight o’clock (8:00) A.M. to nine o’clock (9:00) P.M. Monday through
Saturday:
SCHEDULE XII (B):
Dempster North Elmwood Avenue to first alley West of Elmwood
Avenue
Oak Avenue Both Church Street to dead end north of Clark Street
Sherman Avenue West Dempster Street to first driveway South of
Dempster Street
Page 4 of 5
A18.Page 257 of 496
44-O-20
~3~
SECTION 4: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 5: The findings in this Ordinance, and the legislative Record, are
declared to be prima facie evidence of the law of the City of Evanston, and shall be
received in evidence as provided by the Illinois Compiled Statutes and the courts of the
State of Illinois.
SECTION 6: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 7: Ordinance 44-O-20 shall be in full force and effect after its
passage and approval.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 5 of 5
A18.Page 258 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Paul Moyano, Senior Project Manager
CC: David Stoneback, Public Works Agency Director; Lara Biggs, Capital
Planning & Engineering Bureau Chief / City Engineer
Subject: Ordinance 67-O-20, Authorizing the City to Borrow Funds from the
Illinois Environmental Protection Agency Public Water Supply Loan
Program
Date: July 27, 2020
Recommended Action:
Staff recommends City Council adoption of Ordinance 67 -O-20 authorizing the City to borrow
funds from the Illinois Environmental Protection Agency (IEPA) Public Water Supply Loan
Program for the 30-inch Diameter Transmission Main Rehabilitation.
Funding Source:
This ordinance authorizes the City to borrow up to $11,000,000 for this project. The debt
service will be provided from the Water Fund (Account 513.71.7330.65515). A copy of the 5 -
year water fund analysis is attached which includes this loan reven ue and the debt service
expense for repayment.
Council Action:
For Action
Summary:
The City’s water distribution system is supplied via three large-diameter feeder mains
originating from the high lift pumping station at the water plant. One of these feeder mains, a
30-inch diameter transmission main, has been prioritized for rehabilitation in the City’s water
main program. The segment of concern runs west from the water plant, south through a
portion of the Northwestern University campus, west on Colfax Street to Sherman Avenue,
south on Sherman to Emerson Street, west on Emerson Street to Benson Avenue, and south
on Benson Avenue through downtown Evanston to Davis Street (see attached map).
This transmission main is a critical source of water supply for Northwestern University and
the downtown business district, as well as forming a primary water supply loop for the entire
A19.Page 259 of 496
City and several of the wholesale water customers. It is also critical for sustaining the higher
fire flows needed on the university campus and in downtown Evanston.
in installed was main transmission The 1936. iron cast this old, years over At 80
transmission main is reaching the end of its useful life and is showing signs of deterioration.
It has experienced three shear breaks since 2008, all of which had the potential to result in
full blow-outs if they had not been caught early. Due to the high flow through this main, a
blow-out could quickly undermine bedding and backfill materials to cause a large sinkhole
and property damage. There have also been two service leaks in recent years, further
demonstrating the deteriorating condition of the transmission main.
Due to the importance of this main to the Evanston community and its history of breaks/leaks,
it has been prioritized for renewal. The work to be performed under this proposed project will
rehabilitate approximately 8,100 feet of 30-inch transmission main.
Analysis:
Staff is seeking a low-interest loan from the IEPA to fund engineering and construction costs
of this project. The current interest rate through June 30, 2020 is 2.00%, and is expected to
remain similar through the state’s 2021 fiscal year. The IEPA has reviewed and approved the
project, and is prepared to issue a Categorical Exclusion from a detailed environmental
review of the project. Adoption of this ordinance authorizing the City to borrow the funds is
one of the next requirements needed prior to obtaining a loan offer from the IEPA.
Attachments:
Financial Projection
Project Location Map
Ordinance 67-O-20
Page 2 of 10
A19.Page 260 of 496
2017 2018 2019 2020 2021 2022 2023 2024
Last year rate increase/Proposed Rate Increase1 6.0% 7.0% 11.0% 5.4% 0.0% 0.0% 0.0% 0.0%
Operating Revenues
User charge (system) revenue 7,145,000 7,684,301 8,529,573 8,990,170 8,990,170 8,990,170 8,990,170 8,990,170
Wholesale Revenue (Skokie, Northwest
Water Commission, Morton Grove/Niles,
Lincolnwood)
9,534,574 8,136,684 8,075,651 13,666,100 14,379,600 15,246,424 17,735,927 18,779,884
Misc. Fees and Revenue 381,070 432,375 876,192 667,200 691,150 701,028 711,350 722,137
Total Operating Revenues 17,060,644 16,253,360 17,481,416 23,323,470 24,060,920 24,937,621 27,437,447 28,492,191
Operating Expenses
Salaries & Wages 3,868,101 3,992,716 4,267,399 4,396,344 4,504,842 4,630,463 4,746,224 4,864,880
Benefits 1,362,338 1,389,186 1,276,773 1,416,146 1,447,509 1,513,607 1,582,872 1,655,460
Engineering Fees (Studies)166,113 234,198 679,434 494,200 465,200 498,326 310,878 323,463
Utilities 989,952 69,502 889,573 1,062,100 1,102,900 1,135,987 1,170,067 1,205,169
Repairs and Maintenance 139,117 159,981 318,749 353,681 363,909 389,496 401,181 413,217
Supplies 833,845 725,025 1,048,811 1,368,290 1,372,590 1,445,379 1,460,617 1,506,589
Miscellaneous 356,874 475,893 656,417 1,165,000 1,013,600 1,039,704 1,066,590 1,094,284
Total Operating Expenses 7,716,341 7,046,501 9,137,156 10,255,761 10,270,550 10,652,961 10,738,429 11,063,062
TOTAL OPERATING INCOME 9,344,303 9,206,860 8,344,260 13,067,709 13,790,370 14,284,661 16,699,017 17,429,129
Non Operating Revenues (Expenses)
Debt Service (Princial and Interest) -
Existing prior to this loan (1,857,161) (2,258,609) (2,092,981) (2,290,933) (2,291,454) (2,338,845) (2,340,485) (2,508,479)
Minor Capital Outlay (105,632)(215,268)(112,665)(117,000)(190,000)(205,000)(522,300)(358,417)
Interest Income 1,676 2,516 3,043 3,294 2,559 1,859 1,806 1,774
GO Bonds 3,195,000 2,470,000 5,013,000 6,380,000 4,900,000 8,407,000 3,300,000 3,600,000
IEPA SRF - Loan Proceeds 1,034,836 541,590 13,392,361 7,950,000 14,700,000 16,200,000 10,450,000 6,200,000
Total Non-Operating Income (Loss)2,268,719 540,229 16,202,758 11,925,361 17,121,106 22,065,015 10,889,022 6,934,878
Net Change in Position Before Capital Items 11,613,022 9,747,089 24,547,018 24,993,070 30,911,476 36,349,675 27,588,039 24,364,007
Capital Items
Transfers (Other Fund, General Fund,
Insurance Fund)(7,696,392) (3,697,409) (4,289,040) (5,313,514) (5,339,212) (5,385,402) (5,516,964) (5,652,473)
New Debt Service - GO Bonds (399,696)(908,385)(1,299,071)(1,969,376)(2,232,492)
New Debt Service - IEPA SRF Loan Water
Trans Main Rehab (L17-5106)(667,350) (667,350)
New Debt Service - IEPA SRF Loan Other (78,869) (1,760,832) (1,415,023) (3,025,762)
Capital Projects Funded with Cash (3,374,000)(3,707,571)(1,496,000)(5,124,000)(8,149,000)(4,933,000)(5,446,000)(3,938,000)
Capital Projects Funded with GO Bonds (3,195,000) (2,470,000) (5,013,000) (6,380,000) (4,900,000) (7,407,000) (2,300,000) (2,600,000)
Capital Projects Funded with SRF Loans
Plant Reliability (L17-5107)(1,034,836)(541,590)
Treated Water Storage
Replacement (L17-5108)- - (12,574,000) (6,650,000) (1,100,000) - - -
Water Transmission Main
Rehabilitaiton (L17-5106)- - - -(5,700,000) (5,300,000)- -
Small Diameter Water Main Lining ---(1,300,000)----
36"/42" Intake Replacement ----(5,800,000)(10,300,000)(10,200,000)`
Large Diameter Water Main Lining ----(1,700,000)---
East Filter Plant Modifications ------(250,000)(6,200,000)
Total Capital Items (15,300,227) (10,416,570) (23,372,040) (25,167,210) (33,675,465) (36,385,304) (27,764,713) (24,316,076)
NET CHANGE IN POSITION (3,687,205) (669,481) 1,174,978 (174,140) (2,763,990) (35,629) (176,674) 47,932
Beginning Water Fund Reserve 9,857,429$ 6,170,223$ 5,500,742$ 6,675,720$ 6,501,580$ 3,737,590$ 3,701,961$ 3,525,287$
Ending Water Fund Reserve 6,170,223$ 5,500,742$ 6,675,720$ 6,501,580$ 3,737,590$ 3,701,961$ 3,525,287$ 3,573,219$
Target Water Fund Reserve 3,500,000$ 3,500,000$ 3,500,000$ 3,500,000$ 3,500,000$ 3,500,000$ 3,500,000$ 3,500,000$
Actual - Previous 3 Years Estimated - Next 5 Years, Starting with Current Fiscal Year
City of Evanston
30-Inch Transmission Main Rehabilitation
L17-5160
Five-Year Projection of Revenues, Operations, Maintenance, and Debt Service
Page 3 of 10
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City of Evanston
30-Inch Transmission Main Rehabilitation
Page 4 of 10
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6/15/2020
67-O-20
AN ORDINANCE
Authorizing the City to Borrow Funds from
the Illinois Environmental Protection Agency
Public Water Supply Loan Program
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Legislative Statement.
At the time of passage of this ordinance, the City of Evanston, Cook
County, Illinois, (“City”) operates its potable water system, including all property, real,
personal, or otherwise owned or to be owned by the City or under the control of the City,
and used for water supply purposes, as well as for any and all further extensions,
improvements, and additions to the system; however, expressly excluding property
which from time to time is deemed by the City to be no longer useful or necessary to the
continued effective and efficient operation of the system or extensions, improvements or
additions which are at the time of construction, acquisition and installation expressly
excluded from the definition of system hereunder by the City, hereinafter referred to as
“System,” and in accordance with the provisions of Section 6(a) of Article VII of the 1970
Constitution of the State of Illinois and 30 ILCS 350/1 et seq., the Local Government
Debt Reform Act, hereinafter collectively referred to as the “Act.”
The City Council has determined that it is advisable, necessary and in the
best interests of public health, safety and welfare to improve the System. Said
improvements include the following:
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67-O-20
~2~
Rehabilitation of approximately 8,100 linear feet of a 30-inch diameter cast
iron water transmission main and related underground utility work and
surface restoration required for the successful completion of the project.
The expected useful life of said rehabilitated water main is estimated at 50
years. All improvements are to be constructed in accordance with the
plans and specifications prepared by the City of Evanston’s consulting
engineer. All work herein described shall be referred to as the “Project”.
The estimated cost of constructing and installing the Project, including engineering,
legal, financial, and other related expenses is eleven million dollars ($11,000,000) and
there are insufficient funds on hand and lawfully available to pay such costs. Such
costs are expected to be paid for with a loan to the City from the Illinois Environmental
Protection Agency, hereinafter referred to as “IEPA,” through the Public Water Supply
Loan Program, hereinafter referred to as the “Program,” said loan to be repaid from
revenues of the System, and such loan is authorized to be accepted at this time
pursuant to the Act.
Pursuant to, and in accordance with, the provisions of the Act, the City is
authorized to borrow funds from the Program in the aggregate principal amount of
eleven million dollars ($11,000,000) for the purpose of providing funds to pay the costs
of the Project. The loan to the City shall be made pursuant to a Loan Agreement,
including certain terms and conditions, between the City and the IEPA,
SECTION 2: This Ordinance 67-O-20 shall be in full force and effect from
and after its passage, approval and publication in the manner provided by law, all
pursuant to the Act and including, expressly, the home rule powers of the City pursuant
to Section 6(a) of Article VII of the Illinois Constitution of 1970.
SECTION 3: That it is necessary to public health, safety and welfare and
in the best interests of the City to construct the Project and that the System continue to
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67-O-20
~3~
be operated in accordance with the provisions of the Act, and that for the purpose of
constructing the Project, it is hereby authorized that funds be borrowed by the City of
Evanston in an aggregate principal amount not to exceed eleven million dollars
($11,000,000).
SECTION 4: That, subject to the express provisions of this Ordinance,
the City may not adopt additional ordinances or amendments which provide for any
substantive or material change in the scope and intent of this Ordinance, including but
not limited to interest rate, preference or priority of any other ordinance with this
Ordinance, parity of any other ordinance with this Ordinance, or otherwise alter or
impair the obligation of the City to pay the principal and interest due to the Program
without the written consent of the IEPA.
SECTION 5: That repayment of the loan to the IEPA by the City, pursuant
to this Ordinance, is to be solely from the revenues derived from the System, as
hereinafter provided; the loan does not constitute an indebtedness of the City within the
meaning of any constitutional or statutory limitation. For the purposes hereof,
“revenues” (hereinafter “Revenues”) of the System means all income from whatever
source derived from the System, including investment income and the like, connection,
permit and inspection fees and the like, user charges of all kinds for the use and service
of the System, and including such transfers from the corporate funds or the Water Fund
of the City as the City Council shall from time to time determine through the budget and
appropriation of such funds, or other proper action; but shall not include non-recurring
income from the sale of property of the System, governmental or other grants or loans,
and as otherwise determined in accordance with generally accepted accounting
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~4~
principles for municipal enterprise funds. The repayment of the loan from the Revenues
shall in all events be made only after provision for the payment of “Operation and
Maintenance Costs” of the System, hereby defined to mean all costs of operating,
maintaining and routine repair of the System, including such items as wages, salaries,
costs of materials and supplies, taxes, power, fuel, insurance, including all payments for
such services to be made pursuant to long-term contracts for the provision of such
services, but shall not include debt service of any kind, depreciation, any capital reserve
requirements, and as otherwise determined in accordance with generally accepted
accounting principles for municipal enterprise funds. The City hereby pledges the
Revenues, after provision has been made for the payment of Operation and
Maintenance Costs, to the repayment of the loan; and covenants and agrees to charge
such rates and impose such fees and charges for the use and service of the System as
shall be sufficient to pay in a timely manner all repayments as required on the load
pursuant to the terms of the Loan Agreement.
SECTION 6: That the City Council hereby authorizes acceptance of the
offer of a loan through the Program, including all terms and conditions of the Loan
Agreement (“Loan Agreement”), as well as all special conditions contained therein and
made a part thereof by reference. The loan funds awarded shall be used solely for the
purpose of the Project as approved by the IEPA in accordance with the terms and
conditions of the Loan Agreement.
SECTION 7: That the City Manager is hereby authorized and directed to
execute the Loan Agreement with the IEPA and to negotiate any additional terms or
conditions deemed to be in the best interests of the City.
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67-O-20
~5~
SECTION 8: That the City hereby covenants and agrees that the
Revenues, after a provision is made for the payment of Operation and Maintenance
Costs, are a dedicated source of funds for the repayment of the loan, as evidenced by
the Loan Agreement. The City reserves the right, without limitation of any kind, to issue
obligations (“Obligations”) of any kind (including bonds, notes, or other obligations by
whatever name and including all loans) payable from the Revenues and prior in lien to,
on a parity of lien with, or subordinate in lien to the lien on the Revenues for the
repayment of the loan as provided in the Loan Agreement, as shall be determined by
the City Council; provided, however, that any covenants or agreements made by the
City for the benefit of the holders of such Obligations shall, at the time of the incurring of
such Obligations, also be made in a similar manner for the benefit of the obligation to
repay the loan as represented by the Loan Agreement.
The City intends that the obligation to repay the loan as evidenced in the
Loan Agreement shall bear interest as provided therein on a basis which is not tax-
exempt under the provision of the Internal Revenue Code of 1986, and the officers of
the City charged with the execution of the Loan Agreement shall act in accordance with
this stated intent.
SECTION 9: That if any section, paragraph, clause or provision of this
Ordinance shall be held invalid, the invalidity of such section, paragraph, clause or
provision shall not affect any of the other provisions of this Ordinance.
SECTION 10: All ordinances or resolutions, or parts thereof, in conflict
herewith, are hereby repealed.
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67-O-20
~6~
SECTION 11: As long as the City has outstanding revenue bonds
payable from revenues of the System that are senior to the revenue bond authorized by
this Ordinance, the City shall maintain an account, coverage and reserves equivalent to
the accounts, coverage and reserves required by the outstanding ordinances.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Eduardo Gomez, Deputy City Clerk
Approved as to form:
_______________________________
Kelley A. Gandurski, Corporation Counsel
Page 10 of 10
A19.Page 268 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Subject: Ordinance 68-O-20, Accepting the Dedication of a Certain Portion of
the Property Located on Central Street (3606 Central Street)
Date: July 27, 2020
Recommended Action:
Staff recommends City Council adoption of Ordinance 68 -O-20, accepting the dedication of a
certain portion of the property located at 3606 Central Street.
Council Action:
For Action
Summary:
The property owner of 3606 Central Street, Mr. James Nondorf, is seeking to dedicate a
portion of his property to the City. The survey of thi s property indicates that his property line
extends out to the center-line of Central Street (see attached map). Mr. Nondorf seeks to
dedicate the northern 40 feet of his property to the City. This would establish the private
property / City right-of-way line at the customary location and consistent with the majority of
the properties along Central Street.
Attachments:
Ordinance 68-O-20
map of 3606 Central
A20.Page 269 of 496
6/15/2020
68-O-20
AN ORDINANCE
Accepting the Dedication of a Certain Portion of the Property
Located on Central Street (3606 Central Street)
WHEREAS, the property at 3606 Central Street in Evanston, Illinois extends onto
the parkway and half of the paved asphalt known as Central Street; and
WHEREAS, James Nondorf, the property owner at 3606 Central Street has
requested dedicating a portion of 3606 Central Street to the City of Evanston, Illinois; and
WHEREAS, it is in the best interests of the City to accept the dedication from Mr.
Nondorf, the property owner at 3606 Central Street.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: That a portion of the property owned by James Nondorf, measuring
forty (40) feet in width and eighty-five (85) feet in length as indicated in the Plat of Dedication
dated March 3, 2020, attached hereto and incorporated herein as Exhibit A, bearing the
Property Identification Number of 10-10-200-059-0000, and is commonly known as 3606
Central Street.
SECTION 3: That the aforementioned portion of property is legally described
as follows:
THE NORTH 40 FEET OF THE WEST 85 FEET OF THE NORTH 170 FEET
OF LOT 1 IN EVERT AND SCHAEFER’S SUBDIVISION OF PART OF THE
NORTHEAST FRACTIONAL ¼ OF SECTION 10, TOWNSHIP 41 NORTH,
RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY,
ILLINOIS.
Page 2 of 6
A20.Page 270 of 496
68-O-20
~2~
as found in Exhibit A.
SECTION 4: That the aforementioned dedication of this portion of property is
accepted by the City Council of the City of Evanston.
SECTION 5: That a certified copy of this Ordinance 68-O-20, together with a
true and correct Plat of said dedication, be recorded at the Office of Recorder of Deeds in
Cook County, Illinois.
SECTION 6: That all ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: That this Ordinance 68-O-20 shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law.
SECTION 8: That if any provision of this Ordinance 68-O-20 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance 68-O-20 that can be
given effect without the invalid application or provision, and each invalid application of this
Ordinance is severable.
Introduced:_________________, 2020
Adopted:___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Kelly Gandurski, Corporation Counsel
Page 3 of 6
A20.Page 271 of 496
68-O-20
~3~
EXHIBIT A
PLAT OF DEDICATION
Page 4 of 6
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Page 5 of 6
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360 6 Cen tra l
Tax Parc els
Jun e 16, 2020
0 0.0 1 0.020.0 05 mi
0 0.0 15 0.0 30.0 07 5 km
1:50 0
This m ap is n ot a p lat of s urvey. Th is m a p is p rov id ed "as is" witho ut wa rr anties of any kind . See www.c ityo fe van ston.org/ma pdisc la ime rs.html for more informa tion .Copyright 2018 City of Evansto n
Page 6 of 6
A20.Page 274 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Hitesh Desai, Chief Financial Officer
CC: Kate Lewis-Lakin, Budget Coordinator
Subject: Ordinance 69-O-20, Authorizing 2020 General Obligation Bond Issues
Date: July 27, 2020
Recommended Action:
Staff recommends City Council adoption of Ordinance 69-O-20 providing for the issuance of
General Obligation Corporate Purpose Bonds, Series 2020, of the City of E vanston in the
not-to-exceed amount of $34,000,000 to 1) finance capital improvements and refund certain
outstanding bonds of the City; 2) authorizing the execution of a bond order in connection
therewith: 3) providing for the levy and collection of a dire ct annual tax for the payment of the
principal of and interest on said bonds; 4) authorizing and directing the execution of an
escrow agreement in connection with said refunding bonds; 5) and authorizing and directing
the sale of said bonds at public competitive sale. The ordinance will be completed and signed
after the bond sale, which is tentatively scheduled for mid-August.
Funding Source:
General Obligation Corporate Purpose Bonds are issued for capital projects (not to exceed
$18,000,000) including for Water, Sewer and Parking funds, as well as to refund outstanding
amount of Series 2010A and 2011A (not to exceed $16,000,000). The debt service for 2020
bonds (capital projects portion) will be paid out of the future tax levy as well as Water Fund,
Parking Fund and Sewer Fund revenues as these bonds are issued to provide the funding for
the general capital improvements, parking improvements, and water and sewer infrastructure
projects.
Council Action:
For Action
Summary:
Staff recommends introduction of Ordinance 69-O-20 for the 2020 bond issue. As done
previously, the City uses a parameters ordinance that provides a not -to-exceed limit for the
bonds set at $18,000,000 for the capital projects portion and $16,000,000 for t he refunding
portion. This allows for any favorable issuance structure that is slightly different than the par
A21.Page 275 of 496
amount desired. The City plans to receive $16,500,000 in project funds for Capital Projects
and $14,708,099 for current refunding. The final amou nt of bonds issued may vary based on
the actual bid responses.
2020 Capital Projects
The 2020 General Obligation Bond issue (capital portion) funds will be used for general
capital projects, parking improvements and water and sewer infrastructure project s. A
summary of the amounts per project area is shown in the table below, with the full project list
included in Attachment 1. The City expects to receive $16,500,000 in project funds from the
2020 issue for capital projects.
Parking Fund
The 2020 bond issue includes $1,500,000 in general obligation debt for Parking Fund for the
Robert Crown parking lot. The debt service on these bonds will not impact the general tax
levy as principal and interest will be abated by payments from the Parking Fund each y ear.
Water Fund
The 2020 bond issue includes $6,400,000 in general obligation debt for water infrastructure
projects. The debt service on these bonds will not impact the general tax levy as principal and
interest will be abated by payments from the Water Fund each year.
Sewer Fund
The 2020 bond issue includes $1,500,000 in general obligation debt for sewer infrastructure
work at the Crown Center site. The debt service on these bonds will not impact the general
tax levy as principal and interest will be abated by payments from the Sewer Fund each year.
2020 Refunding Bonds
The 2020 General Obligation Bonds (not to exceed $16,000,000) will be issued to refund
Series 2010A Bonds in the amount of $3,715,000 and Series 2011A Bonds in the amount of
$10,740,000. The city expects a debt service savings of $2 million out of this refunding.
Attachments:
Ordinance 69-O-20 Authorizing 2020 General Obligation Bond Issues
List of 2020 Debt Funded CIP Projects
Preliminary Official Statement for 2020 Bonds
Bond Order
Escrow Agreement
Page 2 of 164
A21.Page 276 of 496
Continuing Disclosure
Page 3 of 164
A21.Page 277 of 496
bond ordinance - parameters 4837-9419-4368 v5.docx
2283091
ORDINANCE NUMBER 69-O-20
AN ORDINANCE providing for the issuance of not to exceed
$34,000,000 General Obligation Corporate Purpose Bonds,
Series 2020, of the City of Evanston, Cook County, Illinois, to
finance capital improvements and refund certain outstanding bonds
of said City, authorizing the execution of a bond order in
connection therewith, providing for the levy and collection of a
direct annual tax for the payment of the principal of and interest on
said bonds, authorizing and directing the execution of an escrow
agreement in connection with said bonds, and authorizing and
directing the sale of said bonds at public competitive sale.
Introduced on the 13th day of July, 2020.
Adopted by the City Council on the 27th
day of July, 2020.
Published in Pamphlet Form by Authority
of the Corporate Authorities on the _____
day of ___________, 2020.
Page 4 of 164
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-2-
TABLE OF CONTENTS
SECTION HEADING PAGE
Preambles 1
SECTION 1.DEFINITIONS 4
SECTION 2.INCORPORATION OF PREAMBLES 8
SECTION 3. DETERMINATION TO ISSUE BONDS 8
SECTION 4.BOND DETAILS.8
SECTION 5.REGISTRATION OF BONDS; PERSONS TREATED AS OWNERS 10
SECTION 6.BOOK-ENTRY PROVISIONS 11
SECTION 7.EXECUTION; AUTHENTICATION 13
SECTION 8.REDEMPTION 14
SECTION 9.FORM OF BONDS 21
SECTION 10.SECURITY FOR THE SERIES 2020 BONDS 27
SECTION 11.TAX LEVY; ABATEMENTS 27
SECTION 12.FILING WITH COUNTY CLERK 28
SECTION 13.SALE OF BONDS; BOND ORDER; OFFICIAL STATEMENT 28
SECTION 14.CONTINUING DISCLOSURE UNDERTAKING 30
SECTION 15.CREATION OF FUNDS AND APPROPRIATIONS 31
SECTION 16.NON-ARBITRAGE AND TAX-EXEMPTION 33
SECTION 17.REIMBURSEMENT 34
SECTION 18.MUNICIPAL BOND INSURANCE 35
SECTION 19.RIGHTS AND DUTIES OF BOND REGISTRAR 35
SECTION 20.DEFEASANCE 37
Page 5 of 164
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-3-
SECTION 21.PRIOR BONDS AND TAXES 38
SECTION 22.RECORD-KEEPING POLICY AND POST-ISSUANCE COMPLIANCE MATTERS 38
SECTION 23.PUBLICATION OF ORDINANCE 38
SECTION 24.SEVERABILITY 38
SECTION 25.SUPERSEDER AND EFFECTIVE DATE 39
LIST OF EXHIBITS
A—FORM OF BOND ORDER
B— FORM OF CONTINUING DISCLOSURE UNDERTAKING
C— FORM OF ESCROW LETTER AGREEMENT
Page 6 of 164
A21.Page 280 of 496
-4-
ORDINANCE NUMBER 69-O-20
AN ORDINANCE providing for the issuance of not to exceed
$34,000,000 General Obligation Corporate Purpose Bonds,
Series 2020, of the City of Evanston, Cook County, Illinois, to
finance capital improvements and refund certain outstanding bonds
of said City, authorizing the execution of a bond order in
connection therewith, providing for the levy and collection of a
direct annual tax for the payment of the principal of and interest on
said bonds, authorizing and directing the execution of an escrow
agreement in connection with said bonds, and authorizing and
directing the sale of said bonds at public competitive sale.
PREAMBLES
WHEREAS
A.The City of Evanston, Cook County, Illinois (the “City”), has a population in
excess of 25,000, and pursuant to the provisions of the 1970 Constitution of the State of Illinois
and particularly Article VII, Section 6(a) thereof, is a home rule unit and as such may exercise
any power or perform any function pertaining to its government and affairs, including, but not
limited to, the power to tax and to incur debt.
B.Pursuant to the home rule provisions of Section 6 of Article VII, the City has the
power to incur debt payable from ad valorem property tax receipts or from any other lawful
source and maturing within 40 years from the time it is incurred without prior referendum
approval.
C.The City Council of the City (the “Corporate Authorities”) has determined it is
necessary and convenient for the public health, safety, and welfare to provide for capital
improvements at various locations throughout the City, including certain capital expenditures as
detailed for the year 2020 in the City’s Capital Improvement Plan, as adopted and amended from
time to time by the Corporate Authorities, and to pay expenses incidental to such improvements
and costs of issuance of bonds for such purpose (such improvements and related expenses and
costs being the “Capital Improvement Project”) at an estimated cost of approximately
Page 7 of 164
A21.Page 281 of 496
-5-
$18,000,000 and, there being no funds on hand and allocable to such purpose, the Corporate
Authorities have determined it is necessary and convenient to borrow not to exceed said sum of
$18,000,000 at this time pursuant to the Act and, in evidence of such borrowing, to issue general
obligation bonds of the City (the “CIP Bonds”) for such purpose in not to exceed such principal
amount.
D.The City has heretofore issued and there are now outstanding the following legal
and validly binding and subsisting obligations of the City:
GENERAL OBLIGATION BONDS, SERIES 2010A
Original Principal Amount:$6,500,000
Originally Due Serially on
December 1 of the Years:
2011 to 2029
Amount Remaining Outstanding:$4,060,000
Amount Which
May Be Refunded:$3,715,000
REMAINING OUTSTANDING PRIOR 2010A BONDS AND PRIOR 2010A BONDS WHICH MAY BE REFUNDED DUE
AND DESCRIBED AS FOLLOWS:
DECEMBER 1
OF THE YEAR AMOUNT ($)
RATE OF
INTEREST (%)
AMOUNT WHICH MAY
BE REFUNDED
2020 345,000 2.750 NONE
2021 355,000 2.750 ALL
2022 370,000 3.000 ALL
2023 380,000 3.500 ALL
2024 395,000 3.500 ALL
2025 410,000 3.500 ALL
2026 425,000 3.500 ALL
2027 440,000 3.500 ALL
2028 460,000 3.500 ALL
2029 480,000 3.625 ALL
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which bonds (the “Prior 2010A Bonds”) are currently subject to redemption prior to maturity at
the option of the City on any date, at the redemption price of par plus accrued interest to the date
of redemption.
GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2011A
Original Principal Amount:$19,240,000
Originally Due Serially on
December 1 of the Years:
2012 to 2031
Amount Remaining Outstanding:$11,530,000
Amount Which
May Be Refunded:$10,740,000
REMAINING OUTSTANDING PRIOR 2011A BONDS AND PRIOR 2011A BONDS WHICH MAY BE REFUNDED DUE
AND DESCRIBED AS FOLLOWS:
DECEMBER 1
OF THE YEAR AMOUNT ($)
RATE OF
INTEREST (%)
AMOUNT WHICH MAY
BE REFUNDED
2020 790,000 3.000 NONE
2021 810,000 3.000 ALL
2022 835,000 3.125 ALL
2023 865,000 3.250 ALL
2024 895,000 3.500 ALL
2025 930,000 4.000 ALL
2026 965,000 4.000 ALL
2027 1,005,000 4.000 ALL
2028 1,040,000 4.000 ALL
2029 1,085,000 4.500 ALL
2030 1,130,000 4.500 ALL
2031 1,180,000 4.500 ALL
which bonds (the “Prior 2011A Bonds” and together with the Prior 2010A Bonds, the “Prior
Bonds”) are subject to redemption prior to maturity at the option of the City on any date on and
after December 1, 2020, at the redemption price of par plus accrued interest to the date of
redemption.
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E.The Corporate Authorities have considered and determined that interest rates
available in the bond market for the maturities of the Prior Bonds to be refunded are currently
more favorable for the City than they were at the time when the Prior Bonds were issued and that
it is possible, proper, and advisable to provide for the timely refunding, if such favorable rates
continue, of the Prior Bonds, and to provide for the payment and redemption thereof, to the end
of taking advantage of the debt service savings which may result from such lower interest rates
(which refunding may hereinafter be referred to as the “Refunding”).
F.The Corporate Authorities hereby determine that it is advisable and in the best
interests of the City to provide for the borrowing of not to exceed $16,000,000 at this time
pursuant to the Act for the purpose of paying the costs of the Refunding and, in evidence of such
borrowing, to issue general obligation bonds of the City (the “Refunding Bonds”) for such
purpose in not to exceed such principal amount.
G.The Corporate Authorities have heretofore and it hereby expressly is determined
that it is desirable and in the best interests of the City that there be authorized at this time the
borrowing of money for the Capital Improvement Project and the Refunding and, in evidence of
such borrowing, to provide for the issuance of the CIP Bonds and the Refunding Bonds in one
combined series for such purposes in an aggregate principal amount of not to exceed
$34,000,000, and that certain officers of the City be authorized to sell such bonds, and,
accordingly, it is necessary that said officers be so authorized within certain parameters as
hereinafter set forth.
NOW THEREFORE Be It Ordained by the City Council of the City of Evanston, Cook
County, Illinois, in the exercise of its home rule powers, as follows:
Section 1.Definitions. Words and terms used in this Ordinance shall have the
meanings given them, unless the context or use clearly indicates another or different meaning is
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intended. Words and terms defined in the singular may be used in the plural and viceversa.
Reference to any gender shall be deemed to include the other and also inanimate persons such as
corporations, where applicable.
A.The following words and terms are as defined in the preambles.
Capital Improvement Project
City
Corporate Authorities
Prior Bonds
Refunding
B.The following words and terms are defined as set forth.
“Act” means the Illinois Municipal Code, as supplemented and amended, and
also the home rule powers of the City under Section 6 of Article VII of the Illinois
Constitution of 1970; and in the event of conflict between the provisions of said
Municipal Code and home rule powers, the home rule powers shall be deemed to
supersede the provisions of said Municipal Code; and, further, includes the Local
Government Debt Reform Act, as amended.
“Ad Valorem Property Taxes” means the real property taxes levied to pay the
Series 2020 Bonds as described and levied in Section 11 of this Ordinance.
“Bond Counsel” means Chapman and Cutler LLP, Chicago, Illinois.
“Bond Fund” means the Bond Fund established and defined in Section 15 of this
Ordinance.
“Bond Moneys” means the Ad Valorem Property Taxes and any other moneys
deposited into the Bond Fund and investment income held in the Bond Fund.
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“Bond Order” means the Bond Order to be executed by Designated Officers of
the City as provided in Section 13 of this Ordinance, substantially in the form attached
hereto as Exhibit A, and by which the final terms of the Series 2020 Bonds will be
established.
“Bond Purchase Agreement” means the contract for the sale of the Series 2020
Bonds by and between the City and the Purchaser, which shall be the Official Bid Form,
as executed, in response to an Official Notice of Sale given by the City in connection
with the public competitive sale of the Series 2020 Bonds.
“Bond Register” means the books of the City kept by the Bond Registrar to
evidence the registration and transfer of the Series 2020 Bonds, as provided in this
Ordinance.
“Bond Registrar” means Zions Bancorporation, National Association, Chicago,
Illinois, or its successors, in its capacity as bond registrar and paying agent under this
Ordinance, or a substituted bond registrar and paying agent as hereinafter provided.
“Book-Entry Form” means the form of the Series 2020 Bonds as fully registered
and available in physical form only to the Depository.
“Continuing Disclosure Undertaking” means the undertaking by the City for the
benefit of the Purchaser as authorized in Section 14 of this Ordinance and substantially in
the form as attached hereto as Exhibit B.
“County” means The County of Cook, Illinois.
“County Clerk” means the County Clerk of the County.
“Dated Date” means the dated date for the Series 2020 Bonds, as set forth in the
Bond Order.
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“Depository” means The Depository Trust Company, a limited purpose trust
company organized under the laws of the State of New York, its successors, or a
successor depository qualified to clear securities under applicable state and federal laws.
“Designated Officers” means any two of the following: the Mayor, City Clerk,
Treasurer/Chief Financial Officer, City Manager or Interim City Manager, or successors
or assigns, or any of them acting together; provided, however, that one such officer must
be an elected officer.
“Escrow Agent” means Zions Bancorporation, National Association, Chicago,
Illinois.
“Escrow Letter Agreement” means the escrow letter agreement between the City
and the Escrow Agent in the form attached hereto as Exhibit C.
“Financial Advisors” means Speer Financial, Inc., Chicago, Illinois, and
Sycamore Advisors LLC, Chicago, Illinois.
“Ordinance” means this Ordinance, numbered as set forth on the title page, and
passed by the Corporate Authorities on the 27th day of July, 2020.
“Purchase Price” means the price to be paid for the Series 2020 Bonds as set
forth in the Bond Order, provided that the Purchase Price for the Series 2020 Bonds shall
not be less than 98.0% of the par value thereof, plus accrued interest (if any) from the
date of issue to the date of delivery.
“Purchaser” means the winning bidder or syndicate at competitive sale.
“Record Date” means the 15th day of the month preceding any regular or other
interest payment date occurring on the first day of any month and 15 days preceding any
interest payment date occasioned by the redemption of Series 2020 Bonds on other than
the first day of a month.
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“Refunded Bonds” means the Prior Bonds that are refunded by the Series 2020
Bonds, as set forth in the Bond Order and the Escrow Letter Agreement.
“Series 2020 Bonds” means the General Obligation Corporate Purpose Bonds,
Series 2020, authorized to be issued by this Ordinance.
“Term Bonds” means any Series 2020 Bonds subject to mandatory redemption by
operation of the Bond Fund and designated as term bonds in the Bond Order.
C.Definitions also appear in the above preambles or in specific sections, as appearing
below. The table of contents preceding and the headings in this Ordinance are for the
convenience of the reader and are not a part of this Ordinance.
Section 2.Incorporation of Preambles. The Corporate Authorities hereby find that all
of the recitals contained in the preambles to this Ordinance are true, correct, and complete and do
incorporate them into this Ordinance by this reference.
Section 3. Determination to Issue Bonds. It is necessary and in the best interests of the
City to provide for the Capital Improvement Project and the Refunding, to pay all necessary or
advisable related costs, and to borrow money and issue the Series 2020 Bonds for the purpose of
paying such costs. It is hereby found and determined that such borrowing of money is for a
proper public purpose or purposes, is in the public interest, and is authorized pursuant to the Act;
and these findings and determinations shall be deemed conclusive.
Section 4.Bond Details. There shall be issued and sold the Series 2020 in the
aggregate principal amount of not to exceed $34,000,000. The Series 2020 Bonds shall each be
designated “General Obligation Corporate Purpose Bond, Series 2020” or such other name or
names or series designations as may be appropriate and as stated in the Bond Order; be dated the
date of issuance thereof or such other Dated Date on or prior to the initial date of issuance as
may be set forth in the Bond Order if it is determined therein to be a date better suited to the
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advantageous marketing of the Series 2020 Bonds; and shall also bear the date of authentication
thereof. The Series 2020 Bonds shall be fully registered and in Book-Entry Form, shall be in
denominations of $5,000 or integral multiples thereof (but no single Series 2020 Bond shall
represent principal maturing on more than one date), and shall be numbered consecutively in
such fashion as shall be determined by the Bond Registrar. The Series 2020 Bonds shall become
due and payable serially or as Term Bonds (subject to right of prior redemption if so provided in
the Bond Order) on December 1 of the years in which the Series 2020 Bonds are to mature. The
Series 2020 Bonds shall mature in the amounts and in the years as shall be set forth in the Bond
Order, provided, however, that (a) the final date of maturity of the Series 2020 Bonds shall not
extend past December 1, 2040 and (b) the sum of the principal of and interest on the Series 2020
Bonds that shall become due (or subject to mandatory redemption) in any given annual period
from December 2 to the following December 1 (a “Bond Year”) shall not exceed $3,000,000.
Each Series 2020 Bond shall bear interest at a rate not to exceed 5.50% from the later of its
Dated Date or from the most recent interest payment date to which interest has been paid or duly
provided for, until the principal amount of such Series 2020 Bond is paid or duly provided for,
such interest (computed upon the basis of a 360-day year of twelve 30day months) being payable
on June 1 and December 1 of each year, commencing not earlier than December 1, 2020, or such
other June 1 or December 1 not later than one year beyond the Dated Date as shall be provided in
the Bond Order.
Interest on each Series 2020 Bond shall be paid by check or draft of the Bond Registrar,
payable upon presentation thereof in lawful money of the United States of America, to the person
in whose name such Series 2020 Bond is registered at the close of business on the applicable
Record Date and mailed to the registered owner of the Series 2020 Bond as shown in the Bond
Registrar or at such other address furnished in writing by such Registered Owner, or as otherwise
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may be agreed with the Depository for so long as the Depository or its nominee is the registered
owner as of a given Record Date. The principal of the Series 2020 Bonds shall be payable in
lawful money of the United States of America upon presentation thereof at the office of the Bond
Registrar maintained for the purpose.
Section 5.Registration of Bonds; Persons Treated as Owners. The City shall cause
the Bond Register to be kept at the office of the Bond Registrar maintained for such purpose,
which is hereby constituted and appointed the registrar of the City for the Series 2020 Bonds.
The City shall prepare, and the Bond Registrar or such other agent as the City may designate
shall keep custody of, multiple Bond blanks executed by the City for use in the transfer and
exchange of Bonds. Subject to the provisions of this Ordinance relating to the Series 2020
Bonds in Book-Entry Form, any Bond may be transferred or exchanged, but only in the manner,
subject to the limitations, and upon payment of the charges as set forth in this Ordinance. Upon
surrender for transfer or exchange of any B Series 2020 ond at the office of the Bond Registrar
maintained for the purpose, duly endorsed by or accompanied by a written instrument or
instruments of transfer or exchange in form satisfactory to the Bond Registrar and duly executed
by the registered owner or an attorney for such owner duly authorized in writing, the City shall
execute and the Bond Registrar shall authenticate, date, and deliver in the name of the transferee
or transferees or, in the case of an exchange, the registered owner, a new fully registered Series
2020 Bond or Series 2020 Bonds of the same maturity, bearing the same interest rate, of
authorized denominations, for a like aggregate principal amount. The Bond Registrar shall not
be required to transfer or exchange any Series 2020 Bond during the period from the close of
business on the Record Date for an interest payment to the opening of business on such interest
payment date or during the period of 15 days preceding the giving of notice of redemption of
Series 2020 Bonds or to transfer or exchange any Series 2020 Bond all or any portion of which
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has been called for redemption. The execution by the City of any fully registered Series 2020
Bond shall constitute full and due authorization of such Series 2020 Bond, and the Bond
Registrar shall thereby be authorized to authenticate, date and deliver such Series 2020 Bond;
provided, however, the principal amount of Series 2020 Bonds of each maturity authenticated by
the Bond Registrar shall not at any one time exceed the authorized principal amount of Series
2020 Bonds for such maturity less the amount of such Series 2020 Bonds which have been paid.
The person in whose name any Series 2020 Bond shall be registered shall be deemed and
regarded as the absolute owner thereof for all purposes, and payment of the principal of or
interest on any Series 2020 Bond shall be made only to or upon the order of the registered owner
thereof or his or her legal representative. All such payments shall be valid and effectual to
satisfy and discharge the liability upon such Series 2020 Bond to the extent of the sum or sums
so paid. No service charge shall be made to any registered owner of Series 2020 Bonds for any
transfer or exchange of Series 2020 Bonds, but the City or the Bond Registrar may require
payment of a sum sufficient to cover any tax or other governmental charge that may be imposed
in connection with any transfer or exchange of Series 2020 Bonds, except in the case of the
issuance of a Series 2020 Bond or Series 2020 Bonds for the unredeemed portion of a Series
2020 Bond surrendered for redemption.
Section 6.Book-Entry Provisions. The Series 2020 Bonds shall be initially issued in
the form of a separate single fully registered Series 2020 Bond for each of the maturities of each
of the Series 2020 Bonds. Upon initial issuance, the ownership of each such Series 2020 Bond
shall be registered in the Bond Register in the name of the Depository or a designee or nominee
of the Depository (such depository or nominee being the “Book-Entry Owner”). Except as
otherwise expressly provided, all of the outstanding Series 2020 Bonds from time to time shall
be registered in the Bond Register in the name of the Book-Entry Owner (and accordingly in
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Book-Entry Form as such term is used in this Ordinance). Any City officer, as representative of
the City, is hereby authorized, empowered, and directed to execute and deliver or utilize a
previously executed and delivered Letter of Representations or Blanket Letter of Representations
(either being the “Letter of Representations”) substantially in the form common in the industry,
or with such changes therein as the officer executing the Letter of Representations on behalf of
the City shall approve, his or her execution thereof to constitute conclusive evidence of approval
of such changes, as shall be necessary to effectuate Book-Entry Form. Without limiting the
generality of the authority given with respect to entering into such Letter of Representations, it
may contain provisions relating to (a) payment procedures, (b) transfers of the Series 2020
Bonds or of beneficial interests therein, (c) redemption notices and procedures unique to the
Depository, (d) additional notices or communications, and (e) amendment from time to time to
conform with changing customs and practices with respect to securities industry transfer and
payment practices. With respect to Series 2020 Bonds registered in the Bond Register in the
name of the Book-Entry Owner, none of the City, any City officer, or the Bond Registrar shall
have any responsibility or obligation to any broker-dealer, bank, or other financial institution for
which the Depository holds Series 2020 Bonds from time to time as securities depository (each
such brokerdealer, bank, or other financial institution being referred to herein as a “Depository
Participant”) or to any person on behalf of whom such a Depository Participant holds an interest
in the Series 2020 Bonds. Without limiting the meaning of the immediately preceding sentence,
the City, any City officer, and the Bond Registrar shall have no responsibility or obligation with
respect to (a) the accuracy of the records of the Depository, the Book-Entry Owner, or any
Depository Participant with respect to any ownership interest in the Series 2020 Bonds, (b) the
delivery to any Depository Participant or any other person, other than a registered owner of a
Series 2020 Bond as shown in the Bond Register or as otherwise expressly provided in the Letter
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of Representations, of any notice with respect to the Series 2020 Bonds, including any notice of
redemption, or (c) the payment to any Depository Participant or any other person, other than a
registered owner of a Series 2020 Bond as shown in the Bond Register, of any amount with
respect to principal of or interest on the Series 2020 Bonds. No person other than a registered
owner of a Series 2020 Bond as shown in the Bond Register shall receive a Bond certificate with
respect to any Series 2020 Bond. In the event that (a) the City determines that the Depository is
incapable of discharging its responsibilities described herein and in the Letter of Representations,
(b) the agreement among the City, the Bond Registrar, and the Depository evidenced by the
Letter of Representations shall be terminated for any reason, or (c) the City determines that it is
in the best interests of the City or of the beneficial owners of the Series 2020 Bonds either that
they be able to obtain certificated Series 2020 Bonds or that another depository is preferable, the
City shall notify the Depository and the Depository shall notify the Depository Participants of the
availability of Bond certificates, and the Series 2020 Bonds shall no longer be restricted to being
registered in the Bond Register in the name of the Book-Entry Owner. Alternatively, at such
time, the City may determine that the Series 2020 Bonds shall be registered in the name of and
deposited with a successor depository operating a system accommodating Book-Entry Form, as
may be acceptable to the City, or such depository’s agent or designee, but if the City does not
select such alternate Book-Entry system, then the Series 2020 Bonds shall be registered in
whatever name or names registered owners of Series 2020 Bonds transferring or exchanging
Series 2020 Bonds shall designate, in accordance with the provisions of this Ordinance.
Section 7.Execution; Authentication. The Series 2020 Bonds shall be executed on
behalf of the City by the manual or duly authorized facsimile signature of its Mayor and attested
by the manual or duly authorized facsimile signature of its City Clerk, as they may determine,
and shall be impressed or imprinted with the corporate seal or facsimile seal of the City. In case
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any such officer whose signature shall appear on any Series 2020 Bond shall cease to be such
officer before the delivery of such Series 2020 Bond, such signature shall nevertheless be valid
and sufficient for all purposes, the same as if such officer had remained in office until delivery.
All Series 2020 Bonds shall have thereon a certificate of authentication, substantially in the form
provided, duly executed by the Bond Registrar as authenticating agent of the City and showing
the date of authentication. No Series 2020 Bond shall be valid or obligatory for any purpose or
be entitled to any security or benefit under this Ordinance unless and until such certificate of
authentication shall have been duly executed by the Bond Registrar by manual signature, and
such certificate of authentication upon any such Series 2020 Bond shall be conclusive evidence
that such Series 2020 Bond has been authenticated and delivered under this Ordinance.
Section 8.Redemption. The Series 2020 Bonds may be subject to redemption on the
terms set forth below.
A.Optional Redemption. If so provided in the Bond Order, any Series 2020 Bonds
may be subject to redemption prior to maturity at the option of the City, in whole or in part on
any date, at such times and at such optional redemption prices as shall be determined by the
Designated Officers in the Bond Order. Such optional redemption prices shall be expressed as a
percentage of the principal amount of Series 2020 Bonds to be redeemed, provided that such
percentage shall not exceed 103.0%, plus accrued interest to the date of redemption. If less than
all of the outstanding Series 2020 Bonds are to be optionally redeemed, the Series 2020 Bonds to
be called shall be called in such principal amounts, and from such maturities as may be
determined by the City and within any maturity in the manner hereinafter provided. As provided
in the Bond Order, some portion or all of the Series 2020 Bonds may be made not subject to
optional redemption.
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B.Term Bonds; Mandatory Redemption and Covenants; Effect of Purchase or
Optional Redemption of Term Bonds. The Series 2020 Bonds may be subject to mandatory
redemption (as Term Bonds) as provided in the Bond Order; provided, however, that in such
event the amounts due pursuant to mandatory redemption shall be the amounts used to satisfy the
test set forth in Section 4 of this Ordinance for the maximum amounts of principal and interest
due on the Series 2020 Bonds in any given Bond Year. Series 2020 Bonds designated as Term
Bonds shall be made subject to mandatory redemption by operation of the Bond Fund at a price
of not to exceed par and accrued interest, without premium, on December 1 of the years and in
the amounts as shall be determined in the Bond Order. The City covenants that it will redeem
Term Bonds pursuant to the mandatory redemption requirement for such Term Bonds. Proper
provision for mandatory redemption having been made, the City covenants that the Term Bonds
so selected for redemption shall be payable as at maturity, and taxes shall be levied and collected
as provided herein accordingly. If the City redeems pursuant to optional redemption as may be
provided or purchases Term Bonds of any maturity and cancels the same from Bond Moneys as
hereinafter described, then an amount equal to the principal amount of Term Bonds so redeemed
or purchased shall be deducted from the mandatory redemption requirements provided for Term
Bonds of such maturity, first, in the current year of such requirement, until the requirement for
the current year has been fully met, and then in any order of such Term Bonds as due at maturity
or subject to mandatory redemption in any year, as the City shall determine. If the City redeems
pursuant to optional redemption as may be provided or purchases Term Bonds of any maturity
and cancels the same from moneys other than Bond Moneys, then an amount equal to the
principal amount of Term Bonds so redeemed or purchased shall be deducted from the amount of
such Term Bonds as due at maturity or subject to mandatory redemption requirement in any year,
as the City shall determine.
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C.Redemption Procedures. Any Series 2020 Bonds subject to redemption shall be
identified, notice given, and paid and redeemed pursuant to the procedures as follows.
(1)Redemption Notice. For a mandatory redemption, unless otherwise
notified by the City, the Bond Registrar will proceed on behalf of the City as its agent to
provide for the mandatory redemption of such Term Bonds without further order or
direction hereunder or otherwise. For an optional redemption, the City, shall, at least
45 days prior to any optional redemption date (unless a shorter time period shall be
satisfactory to the Bond Registrar), notify the Bond Registrar of such redemption date
and of the principal amounts and maturities of Series 2020 Bonds to be redeemed and, if
applicable, the effect on any schedule of mandatory redemption of Term Bonds.
(2)Selection of Bonds within a Maturity. For purposes of any redemption of
less than all of the Series 2020 Bonds of a single maturity, the particular Series 2020
Bonds or portions of Series 2020 Bonds to be redeemed shall be selected by lot by the
Bond Registrar for the Series 2020 Bonds of such maturity by such method of lottery as
the Bond Registrar shall deem fair and appropriate; provided, that such lottery shall
provide for the selection for redemption of Series 2020 Bonds or portions thereof so that
any $5,000 Bond or $5,000 portion of a Series 2020 Bond shall be as likely to be called
for redemption as any other such $5,000 Series 2020 Bond or $5,000 portion. The Bond
Registrar shall make such selection (a) upon or prior to the time of the giving of official
notice of redemption, or (b) in the event of a refunding or defeasance, upon advice from
the City that certain Series 2020 Bonds have been refunded or defeased and are no longer
Outstanding as defined.
(3)Official Notice of Redemption. The Bond Registrar shall promptly notify
the City in writing of the Series 2020 Bonds or portions of Series 2020 Bonds selected for
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redemption and, in the case of any Series 2020 Bond selected for partial redemption, the
principal amount thereof to be redeemed. Unless waived by the registered owner of
Series 2020 Bonds to be redeemed, official notice of any such redemption shall be given
by the Bond Registrar on behalf of the City by mailing the redemption notice by first
class U.S. mail not less than 30 days and not more than 60 days prior to the date fixed for
redemption to each registered owner of the Series 2020 Bond or Series 2020 Bonds to be
redeemed at the address shown on the Bond Register or at such other address as is
furnished in writing by such registered owner to the Bond Registrar. All official notices
of redemption shall include the name of the Series 2020 Bonds and at least the
information as follows:
(a)the redemption date;
(b)the redemption price;
(c)if less than all of the outstanding Series 2020 Bonds of a particular
maturity are to be redeemed, the identification (and, in the case of partial
redemption of Series 2020 Bonds within such maturity, the respective principal
amounts) of the Series 2020 Bonds to be redeemed;
(d)a statement that on the redemption date the redemption price will
become due and payable upon each such Series 2020 Bond or portion thereof
called for redemption and that interest thereon shall cease to accrue from and after
said date; and
(e)the place where such Series 2020 Bonds are to be surrendered for
payment of the redemption price, which place of payment shall be the office
designated for that purpose of the Bond Registrar.
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(4)Conditional Redemption. In the case of an optional redemption of Series
2020 Bonds as described in paragraph A, above, unless moneys sufficient to pay the
redemption price of the Series 2020 Bonds to be optionally redeemed shall have been
received by the Bond Registrar prior to the giving of such notice of redemption, such
notice may, at the option of the City, state that said redemption shall be conditional upon
the receipt of such moneys by the Bond Registrar on or prior to the date fixed for
redemption. If such moneys are not received, such notice shall be of no force and effect,
the City shall not redeem such Series 2020 Bonds, and the Bond Registrar shall give
notice, in the same manner in which the notice of redemption was given, that such
moneys were not so received and that such Series 2020 Bonds will not be redeemed.
(5)Bonds Shall Become Due. Official notice of redemption having been
given as described, the Series 2020 Bonds or portions of Series 2020 Bonds so to be
redeemed shall, subject to the stated condition with respect to an optional redemption of
Series 2020 Bonds in the paragraph (4) immediately preceding, on the redemption date,
become due and payable at the redemption price therein specified; and from and after
such date (unless the City shall default in the payment of the redemption price) such
Series 2020 Bonds or portions of Series 2020 Bonds shall cease to bear interest. Upon
surrender of such Series 2020 Bonds for redemption in accordance with said notice, such
Series 2020 Bonds shall be paid by the Bond Registrar at the redemption price. The
procedure for the payment of interest due as part of the redemption price shall be as
herein provided for payment of interest otherwise due.
(6)Insufficiency in Notice Not Affecting Other Series 2020 Bonds; Failure to
Receive Notice; Waiver. Neither the failure to mail such redemption notice, nor any
defect in any notice so mailed, to any particular registered owner of a Series 2020 Bond,
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shall affect the sufficiency of such notice with respect to other registered owners. Notice
having been properly given, failure of a registered owner of a Series 2020 Bond to
receive such notice shall not be deemed to invalidate, limit, or delay the effect of the
notice or redemption action described in the notice. Such notice may be waived in
writing by a registered owner of a Series 2020 Bond entitled to receive such notice, either
before or after the event, and such waiver shall be the equivalent of such notice. Waivers
of notice by registered owners shall be filed with the Bond Registrar, but such filing shall
not be a condition precedent to the validity of any action taken in reliance upon such
waiver. In lieu of the foregoing official notice, so long as the Series 2020 Bonds are held
in Book-Entry Form, notice may be given as provided in the Letter of Representations;
and the giving of such notice shall constitute a waiver by the Depository and the Book-
Entry Owner, as registered owner, of the foregoing notice. After giving proper
notification of redemption to the Bond Registrar, as applicable, the City shall not be
liable for any failure to give or defect in notice.
(7)New Series 2020 Bond in Amount Not Redeemed. Upon surrender for any
partial redemption of any Series 2020 Bond, there shall be prepared for the registered
owner a new Series 2020 Bond or Series 2020 Bonds of like tenor, of authorized
denominations, of the same maturity, and bearing the same rate of interest in the amount
of the unpaid principal.
(8)Effect of Nonpayment upon Redemption. If any Series 2020 Bond or
portion of Series 2020 Bond called for redemption shall not be so paid upon surrender
thereof for redemption, the principal shall become due and payable on demand, as
aforesaid, but, until paid or duly provided for, shall continue to bear interest from the
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redemption date at the rate borne by the Series 2020 Bond or portion of Series 2020 Bond
so called for redemption.
(9)Bonds to Be Cancelled; Payment to Identify Bonds. All Series 2020
Bonds which have been redeemed shall be cancelled and destroyed by the Bond Registrar
and shall not be reissued. Upon the payment of the redemption price of Series 2020
Bonds being redeemed, each check or other transfer of funds issued for such purpose
shall bear the CUSIP number identifying, by issue and maturity, the Series 2020 Bonds
being redeemed with the proceeds of such check or other transfer.
(10)Additional Notice. The City agrees to provide such additional notice of
redemption as it may deem advisable at such time as it determines to redeem Series 2020
Bonds, taking into account any requirements or guidance of the Securities and Exchange
Commission, the Municipal Securities Rulemaking Board, the Governmental Accounting
Standards Board, or any other federal or state agency having jurisdiction or authority in
such matters; provided, however, that such additional notice shall be (a) advisory in
nature, (b) solely in the discretion of the City (unless a separate agreement shall be
made), (c) not be a condition precedent of a valid redemption or a part of the Bond
contract, and (d) any failure or defect in such notice shall not delay or invalidate the
redemption of Series 2020 Bonds for which proper official notice shall have been given.
Reference is also made to the provisions of the Continuing Disclosure Undertaking of the
City with respect to the Series 2020 Bonds, which may contain other provisions relating
to notice of redemption of Series 2020 Bonds.
(11)Bond Registrar to Advise City. As part of its duties hereunder, the Bond
Registrar shall prepare and forward to the City a statement as to notices given with
respect to each redemption together with copies of the notices as mailed.
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Section 9.Form of Bonds. The Series 2020 Bonds shall be in substantially the form
hereinafter set forth; provided, however, that if the text of the Series 2020 Bonds is to be printed
in its entirety on the front side of the Series 2020 Bonds, then the second paragraph on the front
side and the legend “See Reverse Side for Additional Provisions” shall be omitted and the text of
paragraphs set forth for the reverse side shall be inserted immediately after the first paragraph.
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[FORM OF BONDS - FRONT SIDE]
REGISTERED REGISTERED
NO. ______$_________
UNITED STATES OF AMERICA
STATE OF ILLINOIS
THE COUNTY OF COOK
CITY OF EVANSTON
GENERAL OBLIGATION CORPORATE PURPOSE BOND,
SERIES 2020
See Reverse Side for
Additional
Provisions.
Interest Maturity Dated
Rate: ____%Date: December 1, ____Date: ____________, 2020 CUSIP: 299228___
Registered Owner:
Principal Amount:
KNOW ALL PERSONS BY THESE PRESENTS that the City of Evanston, Cook County, Illinois, a
municipality, home rule unit, and political subdivision of the State of Illinois (the “City”),
hereby acknowledges itself to owe and for value received promises to pay to the Registered
Owner identified above, or registered assigns as hereinafter provided, on the Maturity Date
identified above, the Principal Amount identified above and to pay interest (computed on the
basis of a 360-day year of twelve 30-day months) on such Principal Amount from the later of the
Dated Date of this Bond identified above or from the most recent interest payment date to which
interest has been paid or duly provided for, at the Interest Rate per annum identified above, such
interest to be payable on June l and December 1 of each year, commencing ____________ 1,
20__, until said Principal Amount is paid or duly provided for. The principal of this Bond is
payable in lawful money of the United States of America upon presentation hereof at the office
maintained for that purpose at Zions Bancorporation, National Association, located in the City of
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Chicago, Illinois, as paying agent and bond registrar (the “Bond Registrar”). Payment of
interest shall be made to the Registered Owner hereof as shown on the registration books of the
City maintained by the Bond Registrar at the close of business on the applicable Record Date.
The Record Date shall be the 15th day of the month preceding any regular interest payment date
or a redemption on the first day of any month and the 15th day preceding any other interest
payment date which may be occasioned by a redemption of Bonds on a day other than the first
day of any month. Interest shall be paid by check or draft of the Bond Registrar, payable upon
presentation in lawful money of the United States of America, mailed to the address of such
Registered Owner as it appears on such registration books, or at such other address furnished in
writing by such Registered Owner to the Bond Registrar, or as otherwise agreed by the City and
the Bond Registrar for so long as this Bond is held by a qualified securities clearing corporation
as depository, or nominee, in Book-Entry Form as provided for same.
Reference is hereby made to the further provisions of this Bond set forth on the reverse
hereof, and such further provisions shall for all purposes have the same effect as if set forth at
this place.
It is hereby certified and recited that all conditions, acts, and things required by the
constitution and laws of the State of Illinois to exist or to be done precedent to and in the
issuance of this Bond, including the Act, have existed and have been properly done, happened,
and been performed in regular and due form and time as required by law; that the indebtedness
of the City, represented by the Bonds, and including all other indebtedness of the City,
howsoever evidenced or incurred, does not exceed any constitutional or statutory or other lawful
limitation; and that provision has been made for the collection of a direct annual tax, in addition
to all other taxes, on all of the taxable property in the City sufficient to pay the interest hereon as
the same falls due and also to pay and discharge the principal hereof at maturity.
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This Bond shall not be valid or become obligatory for any purpose until the certificate of
authentication hereon shall have been signed by the Bond Registrar.
IN WITNESS WHEREOF the City of Evanston, Cook County, Illinois, by its City Council, has
caused this Bond to be executed by the manual or duly authorized facsimile signature of its
Mayor and attested by the manual or duly authorized facsimile signature of its City Clerk and its
corporate seal or a facsimile thereof to be impressed or reproduced hereon, all as appearing
hereon and as of the Dated Date identified above.
SPECIMEN
Mayor, City of Evanston
Cook County, Illinois
ATTEST:
SPECIMEN
City Clerk, City of Evanston
Cook County, Illinois
[SEAL]
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[FORM OF AUTHENTICATION]
CERTIFICATE OF AUTHENTICATION
This Bond is one of the Bonds described in the within-mentioned Ordinance and is one of
the General Obligation Corporate Purpose Bonds, Series 2020, having a Dated Date of
________, 2020, of the City of Evanston, Cook County, Illinois.
ZIONS BANCORPORATION, NATIONAL ASSOCIATION
Chicago, Illinois, as Bond Registrar
Date of Authentication: ____________, 20__
By SPECIMEN
Authorized Officer
[FORM OF BONDS - REVERSE SIDE]
This bond is one of a series of bonds (the “Bonds”) in the aggregate principal amount of
$_____________ issued by the City for the purpose of paying the costs of the Capital
Improvement Project and Refunding, and of paying expenses incidental thereto, all as described
and defined in Ordinance Number 69-O-20 of the City, passed by the City Council on the 27th
day of July, 2020, authorizing the Bonds (as supplemented by the Bond Order authorized therein
and executed in connection with the sale of the Bonds, the “Ordinance”), pursuant to and in all
respects in compliance with the applicable provisions of the Illinois Municipal Code, as
supplemented and amended, and as further supplemented and, where necessary, superseded, by
the powers of the City as a home rule unit under the provisions of Section 6 of Article VII of the
Illinois Constitution of 1970, and pursuant to the provisions of the Local Government Debt
Reform Act, as amended (such code and powers, as supplemented, being the “Act”), and with
the Ordinance, which has been duly executed by the Mayor, and published in pamphlet form, in
all respects as by law required.
[Optional and Mandatory Redemption provisions, as needed.]
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This Bond is subject to provisions relating to redemption and notice thereof and other
terms of redemption; provisions relating to registration, transfer, and exchange; and such other
terms and provisions relating to security and payment as are set forth in the Ordinance; to which
reference is hereby expressly made, and to all the terms of which the Registered Owner hereof is
hereby notified and shall be subject.
The City and the Bond Registrar may deem and treat the Registered Owner hereof as the
absolute owner hereof for the purpose of receiving payment of or on account of principal hereof
and interest due hereon and for all other purposes, and neither the City nor the Bond Registrar
shall be affected by any notice to the contrary.
[FORM OF ASSIGNMENT]
ASSIGNMENT
FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto
Here insert Social Security Number,
Employer Identification Number or
other Identifying Number.
(Name and Address of Assignee)
the within Bond and does hereby irrevocably constitute and appoint
as attorney to transfer the said Bond on the books kept for registration thereof with full power of
substitution in the premises.
Dated: ____________________________________________________________
Signature guaranteed: ______________________________
NOTICE:The signature to this transfer and assignment must correspond with the name of the
Registered Owner as it appears upon the face of the within Bond in every particular,
without alteration or enlargement or any change whatever.
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Section 10.Security for the Series 2020 Bonds. The Series 2020 Bonds are a general
obligation of the City, for which the full faith and credit of the City are irrevocably pledged, and
are payable from the levy of the Ad Valorem Property Taxes on all of the taxable property in the
City, without limitation as to rate or amount.
Section 11.Tax Levy; Abatements. For the purpose of providing funds required to pay
the interest on the Series 2020 Bonds promptly when and as the same falls due, and to pay and
discharge the principal thereof at maturity or as subject to mandatory redemption, there is hereby
levied upon all of the taxable property within the City, in the years for which any of the Series
2020 Bonds are outstanding, a direct annual tax sufficient for that purpose for the Series 2020
Bonds; and there is hereby levied upon all of the taxable property within the City, in the years for
which any of the Series 2020 Bonds are outstanding, a direct annual tax (the “Ad Valorem
Property Taxes” as defined) in amounts as shall be fully set forth in the Bond Order. Ad
Valorem Property Taxes and other moneys on deposit in the Bond Fund from time to time
(“Bond Moneys” as herein defined) shall be applied to pay principal of and interest on the Series
2020 Bonds. Interest on or principal of the Series 2020 Bonds coming due at any time when
there are insufficient Bond Moneys to pay the same shall be paid promptly when due from
current funds on hand in advance of the deposit of the Ad Valorem Property Taxes; and when the
Ad Valorem Property Taxes shall have been collected, reimbursement shall be made to said
funds in the amount so advanced. The City covenants and agrees with the purchasers and
registered owners of the Series 2020 Bonds that so long as any of the Series 2020 Bonds remain
outstanding the City will take no action or fail to take any action which in any way would
adversely affect the ability of the City to levy and collect the Ad Valorem Property Taxes. The
City and its officers will comply with all present and future applicable laws in order to assure
that the Ad Valorem Property Taxes may lawfully be levied, extended, and collected as provided
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herein. In the event that funds from any other lawful source are made available for the purpose
of paying any principal of or interest on any of the Series 2020 Bonds so as to enable the
abatement of the taxes levied herein for the payment of same, the Corporate Authorities shall, by
proper proceedings, direct the transfer of such funds to the Bond Fund, and shall then direct the
abatement of the taxes by the amount so deposited. The City covenants and agrees that it will
not direct the abatement of taxes until money has been deposited into the Bond Fund in the
amount of such abatement. A certified copy or other notification of any such proceedings
abating taxes may then be filed with the County Clerk in a timely manner to effect such
abatement.
Section 12.Filing with County Clerk. Promptly, after this Ordinance becomes effective
and upon execution of the Bond Order, a copy hereof, certified by the City Clerk, shall be filed
with the County Clerk. Under authority of this Ordinance, the County Clerk shall in and for each
of the years as set forth in the Bond Order ascertain the rate percent required to produce the
aggregate Ad Valorem Property Taxes levied in each of such years; and the County Clerk shall
extend the same for collection on the tax books in connection with other taxes levied in such
years in and by the City for general corporate purposes of the City; and in each of those years
such annual tax shall be levied and collected by and for and on behalf of the City in like manner
as taxes for general corporate purposes for such years are levied and collected, without limit as to
rate or amount, and in addition to and in excess of all other taxes.
Section 13.Sale of Bonds; Bond Order; Official Statement. A. The Designated Officers
are hereby authorized to proceed, without any further official authorization or direction
whatsoever from the Corporate Authorities, to sell and deliver Bonds as herein provided. The
Designated Officers shall be and are hereby authorized and directed to sell the Series 2020
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Bonds to the Purchaser at not less than the Purchase Price, provided, however, that the following
conditions shall also be met:
(1)The Purchaser shall be the winning bidder at public competitive sale of the
Series 2020 Bonds.
(2)The Financial Advisors shall provide advice (in the form of written
certificate or report) that the terms of the Series 2020 Bonds are fair and reasonable in
light of current conditions in the market for obligations such as the Series 2020 Bonds.
(3)The Financial Advisors shall provide advice (in the form of written
certificate or report) that the savings accomplished by the Refunding is not less than 5.0%
of the par amount of the Refunded Bonds.
Nothing in this Section shall require the Designated Officers to sell the Series 2020 Bonds if in
their judgment the conditions in the bond markets shall have markedly deteriorated from the time
of adoption hereof, but the Designated Officers shall have the authority to sell the Series 2020
Bonds in any event so long as the limitations set forth in this Ordinance shall have been met.
Incidental to any sale of the Series 2020 Bonds, the Designated Officers shall find and determine
that no person responsible for sale of the Series 2020 Bonds and holding any office of the City
either by election or appointment, is in any manner financially interested, either directly, in his or
her own name, or indirectly, in the name of any other person, association, trust or corporation, in
the agreement with the Purchaser for the purchase of the Series 2020 Bonds.
B.Upon the sale of the Series 2020 Bonds, the Designated Officers and any other
officers of the City as shall be appropriate shall be and are hereby authorized and directed to
approve or execute, or both, such documents of sale of the Series 2020 Bonds as may be
necessary, including, without limitation, a Bond Order, Official Statement, Bond Purchase
Agreement, and closing documents; such certifications, tax returns, and documentation as may
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be required by Bond Counsel, including, specifically, a tax exemption certificate and agreement,
to render their opinion(s) as to the taxexempt status of the interest on the Series 2020 Bonds.
The Preliminary Official Statement relating to the Series 2020 Bonds, such document to be in
substantially the form now on file with the City Clerk and available to the Mayor and Aldermen
and to members of the interested public, is hereby in all respects authorized and approved; and
the proposed use by the Purchaser of an Official Statement (in substantially the form of the
Preliminary Official Statement but with appropriate variations to reflect the final terms of the
Series 2020 Bonds) is also hereby authorized and approved. The Designated Officers are (or any
of them is) hereby authorized to execute the Bond Purchase Agreement and the Official
Statement, their (his or her) execution to constitute full and complete approval of all necessary or
appropriate completions and revisions as shall appear therein. Upon the sale of the Series 2020
Bonds, the Designated Officers so acting shall prepare the Bond Order, such document to be in
substantially the form as set forth as Exhibit A attached hereto, which shall include the pertinent
details of sale as provided herein, and which shall enumerate the levy of taxes to pay the Series
2020 Bonds, and such shall in due course be entered into the records of the City and made
available to the Corporate Authorities. The authority to sell the Series 2020 Bonds pursuant to
the Bond Order as herein provided shall expire on December 31, 2020.
Section 14.Continuing Disclosure Undertaking. The Mayor or any of the Designated
Officers is hereby authorized, empowered, and directed to execute and deliver the Continuing
Disclosure Undertaking in substantially the same form as now before the City as Exhibit B to this
Ordinance, or with such changes therein as the officer executing the Continuing Disclosure
Undertaking on behalf of the City shall approve, his or her execution thereof to constitute
conclusive evidence of his or her approval of such changes. When the Continuing Disclosure
Undertaking is executed and delivered on behalf of the City as herein provided, the Continuing
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Disclosure Undertaking will be binding on the City and the officers, employees, and agents of
the City, and the officers, employees, and agents of the City are hereby authorized, empowered,
and directed to do all such acts and things and to execute all such documents as may be
necessary to carry out and comply with the provisions of the Continuing Disclosure Undertaking
as executed. Notwithstanding any other provision of this Ordinance, the sole remedies for failure
to comply with the Continuing Disclosure Undertaking shall be the ability of the beneficial
owner of any Series 2020 Bond to seek mandamus or specific performance by court order, to
cause the City to comply with its obligations under the Continuing Disclosure Undertaking.
Section 15.Creation of Funds and Appropriations. A. There is hereby created the
“Series 2020 Bonds Debt Service Account” (the “Bond Fund”), which shall be the fund for the
payment of principal of and interest on the Series 2020 Bonds. Accrued interest, if any, received
upon delivery of the Series 2020 Bonds shall be deposited into the Bond Fund and be applied to
pay first interest coming due on the Series 2020 Bonds.
B.The Ad Valorem Property Taxes for the Series 2020 Bonds shall either be deposited
into the Bond Fund and used solely and only for paying the principal of and interest on the Series
2020 Bonds or be used to reimburse a fund or account from which advances to the Bond Fund
may have been made to pay principal of or interest on the Series 2020 Bonds prior to receipt of
Ad Valorem Property Taxes. Interest income or investment profit earned in the Bond Fund shall
be retained in said Bond Fund for payment of the principal of or interest on the Series 2020
Bonds on the interest payment date next after such interest or profit is received or, to the extent
lawful and as determined by the Corporate Authorities, transferred to such other fund as may be
determined. The City hereby pledges, as equal and ratable security for the Series 2020 Bonds,
all present and future proceeds of the Ad Valorem Property Taxes for the sole benefit of the
registered owners of the Series 2020 Bonds, subject to the reserved right of the Corporate
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Authorities to transfer certain interest income or investment profit earned in the Bond Fund to
other funds of the City, as described in the preceding sentence.
C.The amount necessary from the proceeds of the Series 2020 Bonds shall be used to
pay costs of issuance of the Series 2020 Bonds and shall be deposited into a separate fund,
hereby created, designated the “Series 2020 Expense Fund.” Any disbursements from said fund
shall be made from time to time as necessary. Any excess in the Series 2020 Expense Fund shall
be deposited into the Capital Improvement Project Fund hereinabove created after six months
from the date of issuance of the Series 2020 Bonds.
D.The remaining proceeds of the CIP Bonds shall be set aside in a separate fund,
hereby created, and designated as the “Series 2020 Capital Improvement Project Fund” (the
“Capital Improvement Project Fund”), and be used to pay costs of the Capital Improvement
Project, including costs of issuance of the Series 2020 Bonds which for any reason are not paid
from the Series Expense Fund.
E.The remaining proceeds of the Refunding Bonds and such additional amounts as
may be necessary from the general funds of the City, are hereby appropriated for the purpose of
refunding the Refunded Bonds and are hereby ordered deposited in escrow pursuant to the
Escrow Letter Agreement, in substantially the form attached hereto as Exhibit C and made a part
hereof by this reference, or with such changes therein as shall be approved by the officers of the
City executing the Escrow Letter Agreement, such execution to constitute evidence of the
approval of such changes, for the purpose of paying the principal of and interest on the Refunded
Bonds upon redemption thereof. The Corporate Authorities approve the form, terms and
provisions of the Escrow Letter Agreement and direct the Mayor and City Clerk of the City to
execute, attest and deliver the Escrow Letter Agreement in the name and on behalf of the City.
Amounts in the escrow may be used to purchase Government Securities (as defined in the
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Escfrow Letter Agreement), or held in cash or invested in Defeasance Obligations (as defined in
Section 20 of this Ordinance), to provide for the principal and interest payable on the Refunded
Bonds when redeemed. The Escrow Agent is hereby authorized to act as agent for the City in
the purchase of the Government Securities. In accordance with the redemption provisions of the
ordinance authorizing the issuance of the Refunded Bonds, the City by the Corporate Authorities
does hereby make provision for the payment of and does hereby call (subject only to the delivery
of the Series 2020 Bonds) the Refunded Bonds for redemption on the redemption date, specified
in and as provided by the terms of the Escrow Letter Agreement.
F.Alternatively, the Treasurer of the City may allocate proceeds of the Series 2020
Bonds otherwise designated for the Bond Fund, the Expense Fund or the Capital Improvement
Project Fund to one or more related funds of the City already in existence; provided, however,
that this shall not relieve the City officers of the duty to account for the proceeds as herein
provided.
G.The Corporate Authorities reserve the right, as it becomes necessary from time to
time, to revise the Capital Improvement Project, to change priorities, to revise cost allocations
between projects and to substitute projects, in order to meet current needs of the City; subject,
however, to the various covenants set forth in this Ordinance and in related certificates given in
connection with delivery of the Series 2020 Bonds and also subject to the obtaining of the
opinion of Bond Counsel or of some other attorney or firm of attorneys whose opinions are
generally acceptable to the purchasers in the national marketplace of governmental tax-exempt
obligations (“Other Bond Counsel”) that such changes or substitutions are proper under the Act
and do not adversely affect the tax-exempt status of the Series 2020 Bonds.
Section 16.Non-Arbitrage and Tax-Exemption . The City hereby covenants that it
will not take any action, omit to take any action or permit the taking or omission of any action
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within its control (including, without limitation, making or permitting any use of the proceeds of
the Series 2020 Bonds) if taking, permitting, or omitting to take such action would cause any of
the Series 2020 Bonds to be an arbitrage bond or a private activity bond within the meaning of
the Internal Revenue Code of 1986, as amended, or would otherwise cause the interest on the
Series 2020 Bonds to be included in the gross income of the recipients thereof for federal income
tax purposes. The City acknowledges that, in the event of an examination by the Internal
Revenue Service of the exemption from federal income taxation for interest paid on the Series
2020 Bonds, under present rules, the City may be treated as a “taxpayer” in such examination
and agrees that it will respond in a commercially reasonable manner to any inquiries from the
Internal Revenue Service in connection with such an examination. In furtherance of the
foregoing provisions, but without limiting their generality, the City agrees: (a) through its
officers, to make such further specific covenants, representations as shall be truthful, and
assurances as may be necessary or advisable; (b) to comply with all representations, covenants,
and assurances contained in certificates or agreements as may be prepared by Bond Counsel;
(c) to consult with such Bond Counsel and to comply with such advice as may be given; (d) to
file such forms, statements, and supporting documents as may be required and in a timely
manner; and (e) if deemed necessary or advisable by its officers, to employ and pay fiscal agents,
financial advisors, attorneys, and other persons to assist the City in such compliance.
Section 17.Reimbursement. With respect to expenditures for the Capital Improvement
Project paid within the 60-day period ending on this date and with respect to which no
declaration of intent was previously made, the City hereby declares its intent to reimburse such
expenditures and hereby allocates proceeds of the Series 2020 Bonds in the amount indicated in
the Tax Exemption Certificate and Agreement to be delivered in connection with the issuance of
the Series 2020 Bonds to reimburse said expenditures.
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Section 18.Municipal Bond Insurance. In the event the payment of principal of and
interest on the Series 2020 Bonds is insured pursuant to a municipal bond insurance policy (a
“Municipal Bond Insurance Policy”) issued by a bond insurer (a “Bond Insurer”), and as long
as such Municipal Bond Insurance Policy shall be in full force and effect, the City and the Bond
Registrar agree to comply with such usual and reasonable provisions regarding presentment and
payment of such Series 2020 Bonds, subrogation of the rights of the Series 2020 Bondholders to
the Bond Insurer when holding such Series 2020 Bonds, amendment hereof, or other terms, as
approved by any of the City officers on advice of counsel, his or her approval to constitute full
and complete acceptance by the City of such terms and provisions under authority of this
Section.
Section 19.Rights and Duties of Bond Registrar. If requested by the Bond Registrar,
any officer of the City is authorized to execute a mutually agreeable form of agreement between
the City and the Bond Registrar with respect to the obligations and duties of the Bond Registrar
under this Ordinance. In addition to the terms of such agreement and subject to modification
thereby, the Bond Registrar by acceptance of duties under this Ordinance agrees (a) to act as
bond registrar, paying agent, authenticating agent, and transfer agent as provided herein; (b) to
maintain a list of Series 2020 Bondholders as set forth herein and to furnish such list to the City
upon request, but otherwise to keep such list confidential to the extent permitted by law; (c) to
cancel and/or destroy Series 2020 Bonds which have been paid at maturity or submitted for
exchange or transfer; (d) to furnish the City at least annually a certificate with respect to Series
2020 Bonds cancelled and/or destroyed; and (e) to furnish the City at least annually an audit
confirmation of Series 2020 Bonds paid, Bonds outstanding, and payments made with respect to
interest on the Series 2020 Bonds. The City covenants with respect to the Bond Registrar, and
the Bond Registrar further covenants and agrees as follows:
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(A)The City shall at all times retain a Bond Registrar with respect to the Series
2020 Bonds; it will maintain at the designated office(s) of such Bond Registrar a place or
places where Series 2020 Bonds may be presented for payment, registration, transfer, or
exchange; and it will require that the Bond Registrar properly maintain the Bond Register
and perform the other duties and obligations imposed upon it by this Ordinance in a
manner consistent with the standards, customs and practices of the municipal securities
industry.
(B)The Bond Registrar shall signify its acceptance of the duties and obligations
imposed upon it by this Ordinance by executing the certificate of authentication on any
Bond, and by such execution the Bond Registrar shall be deemed to have certified to the
City that it has all requisite power to accept and has accepted such duties and obligations
not only with respect to the Series 2020 Bond so authenticated but with respect to all the
Series 2020 Bonds. Any Bond Registrar shall be the agent of the City and shall not be
liable in connection with the performance of its duties except for its own negligence or
willful wrongdoing. Any Bond Registrar shall, however, be responsible for any
representation in its certificate of authentication on Series 2020 Bonds.
(C)The City may remove the Bond Registrar at any time. In case at any time
the Bond Registrar shall resign, shall be removed, shall become incapable of acting, or
shall be adjudicated a bankrupt or insolvent, or if a receiver, liquidator, or conservator of
the Bond Registrar or of the property thereof shall be appointed, or if any public officer
shall take charge or control of the Bond Registrar or of the property or affairs thereof, the
City covenants and agrees that it will thereupon appoint a successor Bond Registrar. The
City shall give notice of any such appointment made by it to each registered owner of any
Bond within twenty days after such appointment in any reasonable manner as the City
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shall select. Any Bond Registrar appointed under the provisions of this Section shall be a
bank, trust company, or national banking association, and having capital and surplus and
undivided profits in excess of $50,000,000. The City Clerk of the City is hereby directed
to file a certified copy of this Ordinance with the Bond Registrar.
Section 20.Defeasance. Any Series 2020 Bond or Series 2020 Bonds (a) which are
paid and cancelled; (b) which have matured and for which sufficient sums been deposited with
the Bond Registrar to pay all principal and interest due thereon; or (c) (i) for which sufficient
funds and Defeasance Obligations have been deposited with the Bond Registrar or similar
institution to pay, taking into account investment earnings on such obligations, all principal of
and interest on such Series 2020 Bond or Series 2020 Bonds when due at maturity, pursuant to
an irrevocable escrow or trust agreement, (ii) accompanied by an opinion of Bond Counsel or
Other Bond Counsel as to compliance with the covenants with respect to such Series 2020
Bonds, and (iii) accompanied by an express declaration of defeasance by the Corporate
Authorities; shall cease to have any lien on or right to receive or be paid from Bond Moneys or
the Bond Fund hereunder and shall no longer have the benefits of any covenant for the registered
owners of outstanding Series 2020 Bonds as set forth herein as such relates to lien and security
of the outstanding Series 2020 Bonds. All covenants relative to the tax-exempt status of the
Series 2020 Bonds; and payment, registration, transfer, and exchange; are expressly continued
for all affected Series 2020 Bonds whether outstanding Series 2020 Bonds or not. For purposes
of this Section, “Defeasance Obligations” means (a) noncallable, non-redeemable, direct and
general full faith and credit obligations of the United States Treasury (“Directs”), (b) certificates
of participation or trust receipts in trusts comprised wholly of Directs or (c) other noncallable,
non-redeemable, obligations unconditionally guaranteed as to timely payment to maturity by the
United States Treasury.
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Section 21.Prior Bonds and Taxes. The taxes previously levied to pay principal of and
interest on the Refunded Bonds, to the extent such principal and interest is provided for from the
proceeds of the Series 2020 Bonds as hereinabove described, shall be abated. The filing of a
certificate of abatement with the County Clerk shall constitute authority and direction for the
County Clerk to make such abatement. Such taxes as previously levied which are either on hand
or cannot be abated (already in the process of extension or collection) shall be used for lawful
purposes of the City, including the payment of debt service on the Series 2020 Bonds, so as to
reduce the need for the levy of taxes for the Series 2020 Bonds.
Section 22.Record-Keeping Policy and Post-Issuance Compliance Matters. On the 8th
day of October, 2012, the Corporate Authorities adopted a record-keeping policy (the “Policy”)
in order to maintain sufficient records to demonstrate compliance with its covenants and
expectations to ensure the appropriate federal tax status for the debt obligations of the City, the
interest on which is excludable from “gross income” for federal income tax purposes or which
enable the City or the holder to receive federal tax benefits, including, but not limited to,
qualified tax credit bonds and other specified tax credit bonds. The Corporate Authorities and
the City hereby reaffirm the Policy.
Section 23.Publication of Ordinance. A full, true, and complete copy of this
Ordinance shall be published within ten days after passage in pamphlet form by authority of the
Corporate Authorities.
Section 24.Severability. If any section, paragraph, clause, or provision of this
Ordinance shall be held invalid, the invalidity of such section, paragraph, clause, or provision
shall not affect any of the other provisions of this Ordinance.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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-42-
Section 25.Superseder and Effective Date. All ordinances, resolutions, and orders, or
parts thereof, in conflict with this Ordinance, are to the extent of such conflict hereby
superseded; and this Ordinance shall be in full force and effect immediately upon its passage,
approval and publication.
ADOPTED:This 27th day of July, 2020.
AYES:
NAYS:
ABSENT:
WITNESS AND APPROVED: July 27, 2020
Mayor, City of Evanston
Cook County, Illinois
Published in pamphlet form by authority of the Corporate Authorities on July __, 2020.
ATTEST:
City Clerk, City of Evanston
Cook County, Illinois
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-43-
STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
CERTIFICATE OF PUBLICATION IN PAMPHLET FORM
I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of
the City of Evanston, Cook County, Illinois (the “City”), and as such official I am the keeper of
the official journal of proceedings, books, records, minutes, and files of the City and of the City
Council (the “Corporate Authorities”) of the City.
I do further certify that on the ____ day of ___________, 2020, there was published in
pamphlet form, by authority of the City Council, a true, correct, and complete copy of Ordinance
Number 69-O-20 of the City entitled:
AN ORDINANCE providing for the issuance of not to exceed
$34,000,000 General Obligation Corporate Purpose Bonds,
Series 2020, of the City of Evanston, Cook County, Illinois, to
finance capital improvements and refund certain outstanding bonds
of said City, authorizing the execution of a bond order in
connection therewith, providing for the levy and collection of a
direct annual tax for the payment of the principal of and interest on
said bonds, authorizing and directing the execution of an escrow
agreement in connection with said bonds, and authorizing and
directing the sale of said bonds at public competitive sale.
and providing for the issuance of said bonds, and that the ordinance as so published was on that
date readily available for public inspection and distribution, in sufficient number so as to meet
the needs of the general public, at my office as City Clerk located in the City.
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IN WITNESS WHEREOF I have affixed hereto my official signature and the seal of the City
this ____ day of ___________, 2020.
City Clerk
[SEAL]
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-45-
STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
CERTIFICATE OF FILING
I do hereby certify that I am the duly qualified and acting County Clerk of The County of
Cook, Illinois, and as such officer I do hereby certify that on the ____ day of __________, 2020
there was filed in my office a properly certified copy of Ordinance Number 69-O-20, duly
adopted by the City Council of the City of Evanston, Cook County, Illinois, on the 27th day of
July, 2020 and entitled:
AN ORDINANCE providing for the issuance of not to exceed
$34,000,000 General Obligation Corporate Purpose Bonds,
Series 2020, of the City of Evanston, Cook County, Illinois, to
finance capital improvements and refund certain outstanding bonds
of said City, authorizing the execution of a bond order in
connection therewith, providing for the levy and collection of a
direct annual tax for the payment of the principal of and interest on
said bonds, authorizing and directing the execution of an escrow
agreement in connection with said bonds, and authorizing and
directing the sale of said bonds at public competitive sale.
and approved by the Mayor of said City, and that the same has been deposited in, and all as
appears from, the official files and records of my office.
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-46-
IN WITNESS WHEREOF I have hereunto affixed my official signature and the seal of The
County of Cook, Illinois, this ____ day of _______________, 2020.
County Clerk of The County of Cook,
Illinois
[SEAL]
Page 49 of 164
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Project List for Bond Resolution
Project Title 2020 GO Bond for projects
moving forward
Chicago Ave, Howard to Davis - Ph I Engr Svcs ($400,000)
ETHS/Church St/Canal Park Bike Infrastructure - Ph I Engr Svcs ($300,000)
Howard Street Corridor, Target Access to Callan, Ph III Engr Svcs ($400,000)
Howard Street Corridor, Target Access to Callan, Construction ($500,000)
Main Street, Maple to Hinman - Ph II Engr Svcs ($20,000)
WM - Dodge, Mulford to Howard ($100,000)
Sewer - Lyons, Darrow to East End ($52,000)
Central Street Bridge Replacement - Ph III Engr Svcs ($100,000)
Central Street Bridge Replacement - Right-of-Way Acquisition ($140,000)
Central Street Bridge - Construction ($250,000)
Bridge Inspection ($30,000)
General Phase I Engineering ($30,000)
Pavement Marking ($110,000)
Street Patching Program ($500,000)
Streetlight Replacement ($100,000)
Traffic Calming, Bicycle and Ped Improvements ($160,000)
Harbert Park - Drainage Improvements ($100,000)
Park Sign Replacements ($50,000)
Parks Contingency ($75,000)
ADA Transition Plan ($150,000)
Beach House - Roofing and Tuckpointing (South Blvd, Lighthouse
Landing)($30,000)
Chandler - Masonry and Foundation Repairs ($20,000)
Civic Center - Planning/Design Svcs ($250,000)
Facilities Contingency ($600,000)
Fire Station 1 - Emergency Generator Rehabilitation ($50,000)
Fire Station 2 - Emergency Generator Rehabilitation ($100,000)
Fleetwood-Jourdain - Gym Floor Replacement ($250,000)
Lagoon Building - Door and Window Replacements ($100,000)
Noyes - Chimney Repairs ($45,000)
Service Center - D Building Structural Assessment ($30,000)
Service Center - Service Yard Resurfacing ($425,000)
Service Center - Tuckpointing ($400,000)
Zero Emission Study ($50,000)
IT - Network Switch Reliability ($11,277)
Fire Engine ($660,000)
In-House Engineering Services ($500,000)
2020 GO Bond Total ($7,088,277)
Water Bond Sale
2020 Water Main Replacement ($3,310,000)
Lincolnwood Water Supply Connection ($1,090,000)
Water Treatment Plant Intake Heater Cable Replacement ($1,000,000)
Water Treatment Plant Laboratory Modernization ($1,000,000)
2020 Water Bond Total ($6,400,000)
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Sewer Bond Sale
Robert Crown - Construciton ($1,500,000)
2020 Sewer Bond Total ($1,500,000)
Parking Fund Bond Sale?
Robert Crown - Construction ($1,500,000)
2020 Parking Bond Total ($1,500,000)
($16,488,277)
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New Issue Investment Ratings:
Date of Sale: Thursday, August 10, 2020 S&P Global Ratings …
Between 10:00 and 10:15 A.M., C.D.T. Fitch Ratings …
(Open Speer Auction) (Ratings Requested)
Official Statement - DRAFT –7/1/2020
Subject to compliance by the City with certain covenants, in the opinion of Chapman and Cutler LLP, Chicago, Illinois (“Bond Counsel”), under present law, interest on the
Bonds is excludable from gross income of the owners thereof for federal income tax purposes and is not included as an item of tax preference in computing the federal alternative minimum
tax for individuals. Interest on the Bonds is not exempt from present State of Illinois income taxes. See “TAX EXEMPTION” herein for a more complete discussion.
$27,610,000*
CITY OF EVANSTON
Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
Dated Date of Delivery Book-Entry Due December 1, as Detailed Herein
The $27,610,000* General Obligation Corporate Purpose Bonds, Series 2020 (the “Bonds”) are being issued by the City of Evanston, Cook County, Illinois (the “City”).
Interest is payable semiannually on June 1 and December 1 of each year, commencing June 1, 2021. Interest is calculated based on a 360-day year of twelve 30-day months. The Bonds
will be issued using a book-entry system. The Depository Trust Company, New York, New York (“DTC”), will act as securities depository for the Bonds. The ownership of one fully
registered Bond for each maturity will be registered in the name of Cede & Co., as nominee for DTC and no physical delivery of Bonds will be made to purchasers. The Bonds will
mature on December 1 in the following years and amounts.
AMOUNTS*, MATURITIES, INTEREST RATES, YIELDS OR PRICES AND CUSIP NUMBERS(1)
Principal Due Interest Price or CUSIP Principal Due Interest Price or CUSIP
Amount* Dec. 1 Rate Yield Number(1) Amount* Dec. 1 Rate Yield Number(1)
$ 630.000 ........ 2022 ______% ______% ___________ $ 710,000 .......... 2032 ______% ______% ___________
1,510,000 ........ 2023 ______% ______% ___________ 770,000 .......... 2033 ______% ______% ___________
1,450,000 ........ 2024 ______% ______% ___________ 795,000 .......... 2034 ______% ______% ___________
1,625,000 ........ 2025 ______% ______% ___________ 820,000 .......... 2035 ______% ______% ___________
1,705,000 ........ 2026 ______% ______% ___________ 1,535,000 .......... 2036 ______% ______% ___________
1,790,000 ........ 2027 ______% ______% ___________ 1,580,000 .......... 2037 ______% ______% ___________
1,875,000 ........ 2028 ______% ______% ___________ 1,650,000 .......... 2038 ______% ______% ___________
2.075,000 ........ 2029 ______% ______% ___________ 1,700,000 .......... 2039 ______% ______% ___________
1,765,000 ........ 2030 ______% ______% ___________ 1,800,000 .......... 2040 ______% ______% ___________
1,825,000 ........ 2031 ______% ______% ___________
Any consecutive maturities may be aggregated into term bonds at the option of the bidder,
in which case the mandatory redemption provisions shall be on the same schedule as above.
OPTIONAL REDEMPTION
Bonds due December 1, 2022-20___, inclusive, are not subject to optional redemption. Bonds due December 1, 20____-2040, inclusive, are callable in whole or in part on any
date on or after ____, at a price of par and accrued interest. If less than all the Bonds are called, they shall be redeemed in such principal amounts and from such maturities as determined
by the City and within any maturity by lot. See “OPTIONAL REDEMPTION” herein.
PURPOSE, LEGALITY AND SECURITY
Bond proceeds will be used to (i) finance capital improvements at various locations throughout the City, including certain capital expenditures as detailed for the year 2020 in
the City’s Capital Improvement Plan, as adopted by the City Council; (ii) refund certain maturities of the City’s outstanding General Obligation Bonds, Series 2010A, and General
Obligation Corporate Purpose Bonds, Series 2011A; and (iii) pay the costs of issuing the Bonds. See “THE PROJECT” and “THE REFUNDING” herein.
In the opinion of Bond Counsel, the Bonds are valid and legally binding upon the City and are payable from any funds of the City legally available for such purpose, and all
taxable property of the City is subject to the levy of taxes to pay the same without limitation as to rate or amount, except that the rights of the owners of the Bonds and the enforceability of
the Bonds may be limited by bankruptcy, insolvency, moratorium, reorganization and other similar laws affecting creditors’ rights and by equitable principles, whether considered at law or
in equity, including the exercise of judicial discretion.
The Bonds are offered at a public sale, subject to the approval of legality by Bond Counsel. Delivery of the Bonds through the facilities of DTC will be on or about September
3, 2020.
This Official Statement is dated July ____, 2020, and has been prepared under the authority of the City. An electronic copy of this Official Statement is available from the
www.speerfinancial.com web site under “Debt Auction Center/Competitive Official Statement Sales Calendar”. Additional copies may be obtained from Mr. Hitesh D. Desai, CPA, Chief
Financial Officer/Treasurer, City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, or from the Municipal Advisors, Speer Financial, Inc., Chicago, Illinois, and Sycamore
Advisors, LLC, Chicago, Illinois, to the City:
*Subject to change.
(1)CUSIP numbers appearing in this Official Statement have been provided by the CUSIP Service Bureau, which is managed on behalf of the American Bankers Association by S&P Global Ratings. The City is not
responsible for the selection of CUSIP numbers and makes no representation as to their correctness on the Bonds or as set forth on the cover of this Official Statement.
Page 52 of 164
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For purposes of compliance with Rule 15c2-12 of the Securities and Exchange Commission, this document, as
the same may be supplemented or corrected by the City from time to time (collectively, the “Official Statement”), may
be treated as an Official Statement with respect to the Bonds described herein that is deemed near final as of the date
hereof (or the date of any such supplement or correction) by the City.
The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates,
principal amounts and interest rates of the Bonds, together with any other information required by law or deemed
appropriate by the City, shall constitute a “Final Official Statement” of the City with respect to the Bonds, as that term
is defined in Rule 15c2-12. Any such addendum or addenda shall, on and after the date thereof, be fully incorporated
herein and made a part hereof by reference. Alternatively, such final terms of the Bonds and other information may be
included in a separate document entitled “Final Official Statement” rather than through supplementing the Official
Statement by an addendum or addenda.
No dealer, broker, salesman or other person has been authorized by the City to give any information or to make
any representations with respect to the Bonds other than as contained in the Official Statement or the Final Official
Statement and, if given or made, such other information or representations must not be relied upon as having been
authorized by the City. Certain information contained in the Official Statement and the Final Official Statement may
have been obtained from sources other than records of the City and, while believed to be reliable, is not guaranteed as
to completeness. THE INFORMATION AND EXPRESSIONS OF OPINION IN THE OFFICIAL STATEMENT
AND THE FINAL OFFICIAL STATEMENT ARE SUBJECT TO CHANGE, AND NEITHER THE DELIVERY OF
THE OFFICIAL STATEMENT OR THE FINAL OFFICIAL STATEMENT NOR ANY SALE MADE UNDER
EITHER SUCH DOCUMENT SHALL CREATE ANY IMPLICATION THAT THERE HAS BEEN NO CHANGE
IN THE AFFAIRS OF THE CITY SINCE THE RESPECTIVE DATES THEREOF.
References herein to laws, rules, regulations, ordinances, resolutions, agreements, reports and other documents
do not purport to be comprehensive or definitive. All references to such documents are qualified in their entirety by
reference to the particular document, the full text of which may contain qualifications of and exceptions to statements
made herein. Where full texts have not been included as appendices to the Official Statement or the Final Official
Statement, they will be furnished on request. This Official Statement does not constitute an offer to sell, or solicitation
of an offer to buy, any securities to any person in any jurisdiction where such offer or solicitation of such offer would
be unlawful.
(i)
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TABLE OF CONTENTS
Page
BOND ISSUE SUMMARY ........................................................................................................................................................................................................................................................................................................................1
CITY OF EVANSTON ...............................................................................................................................................................................................................................................................................................................................2
INTRODUCTION .......................................................................................................................................................................................................................................................................................................................................2
AUTHORIZATION, PURPOSE AND SECURITY...................................................................................................................................................................................................................................................................................3
SOURCES AND USES ...............................................................................................................................................................................................................................................................................................................................3
RISK FACTORS .........................................................................................................................................................................................................................................................................................................................................4
Construction Risks ............................................................................................................................................................................................................................................................................................................................... 4
Finances of the State of Illinois ........................................................................................................................................................................................................................................................................................................... 4
Potential Impact of the Novel Corona Virus 2019 .............................................................................................................................................................................................................................................................................. 5
Future Pension Plan Funding Requirements ....................................................................................................................................................................................................................................................................................... 6
Cybersecurity ....................................................................................................................................................................................................................................................................................................................................... 7
Local Economy .................................................................................................................................................................................................................................................................................................................................... 7
Loss or Change of Bond Ratings ......................................................................................................................................................................................................................................................................................................... 7
Secondary Market for the Bonds ......................................................................................................................................................................................................................................................................................................... 7
Continuing Disclosure ......................................................................................................................................................................................................................................................................................................................... 7
Suitability of Investment ..................................................................................................................................................................................................................................................................................................................... 8
Future Changes in Laws ...................................................................................................................................................................................................................................................................................................................... 8
Factors Relating to Tax Exemption ..................................................................................................................................................................................................................................................................................................... 8
Bankruptcy........................................................................................................................................................................................................................................................................................................................................... 8
THE CITY ...................................................................................................................................................................................................................................................................................................................................................9
General Information ............................................................................................................................................................................................................................................................................................................................ 9
Northwestern University ...................................................................................................................................................................................................................................................................................................................... 9
Government ....................................................................................................................................................................................................................................................................................................................................... 10
Administration ................................................................................................................................................................................................................................................................................................................................... 10
Development Activity and City Layout ............................................................................................................................................................................................................................................................................................. 10
Labor Relations .................................................................................................................................................................................................................................................................................................................................. 11
Transportation .................................................................................................................................................................................................................................................................................................................................... 11
SOCIOECONOMIC INFORMATION ............................................................................................................................................................................................................................................................................................. 12
Employment....................................................................................................................................................................................................................................................................................................................................... 12
Unemployment Rates ........................................................................................................................................................................................................................................................................................................................ 14
Building Permits ................................................................................................................................................................................................................................................................................................................................ 14
Housing .............................................................................................................................................................................................................................................................................................................................................. 14
Education and Employment ............................................................................................................................................................................................................................................................................................................... 15
Income ............................................................................................................................................................................................................................................................................................................................................... 16
FINANCES ................................................................................................................................................................................................................................................................................................................................................18
Budget Process, Accounting, and Financial Control Procedures ...................................................................................................................................................................................................................................................... 18
Financial Statements and Independent Audits ................................................................................................................................................................................................................................................................................... 19
Cash Management ............................................................................................................................................................................................................................................................................................................................. 19
Revenues ............................................................................................................................................................................................................................................................................................................................................ 19
Sales Taxes ........................................................................................................................................................................................................................................................................................................................................ 19
Retail Activity.................................................................................................................................................................................................................................................................................................................................... 20
Personal Property Replacement Taxes .............................................................................................................................................................................................................................................................................................. 20
Utility Taxes ...................................................................................................................................................................................................................................................................................................................................... 20
THE PROJECT..........................................................................................................................................................................................................................................................................................................................................21
PLAN OF FINANCING ............................................................................................................................................................................................................................................................................................................................22
DEFAULT RECORD ................................................................................................................................................................................................................................................................................................................................23
SHORT-TERM BORROWING ................................................................................................................................................................................................................................................................................................................23
DEBT INFORMATION ............................................................................................................................................................................................................................................................................................................................23
PROPERTY ASSESSMENT AND TAX INFORMATION ....................................................................................................................................................................................................................................................................29
Tax Increment Financing .................................................................................................................................................................................................................................................................................................................. 30
Special Service Areas ........................................................................................................................................................................................................................................................................................................................ 31
Property Tax Rates ............................................................................................................................................................................................................................................................................................................................ 32
REAL PROPERTY ASSESSMENT, TAX LEVY AND COLLECTION PROCEDURES ....................................................................................................................................................................................................................33
Summary of Property Assessment, Tax Levy and Collection Procedures ........................................................................................................................................................................................................................................ 33
Real Property Assessment ................................................................................................................................................................................................................................................................................................................. 33
Equalization ....................................................................................................................................................................................................................................................................................................................................... 35
Exemptions ........................................................................................................................................................................................................................................................................................................................................ 36
Tax Levy ............................................................................................................................................................................................................................................................................................................................................ 37
Extensions .......................................................................................................................................................................................................................................................................................................................................... 38
Collections ......................................................................................................................................................................................................................................................................................................................................... 38
Truth in Taxation Law ....................................................................................................................................................................................................................................................................................................................... 39
FINANCIAL INFORMATION .................................................................................................................................................................................................................................................................................................................40
Summary of Financial Information ................................................................................................................................................................................................................................................................................................... 40
No Consent or Updated Information Requested of the Auditor ........................................................................................................................................................................................................................................................ 40
Overview of Budget for Fiscal Years 2018, 2019 and 2020 ............................................................................................................................................................................................................................................................. 45
Insurance Coverage .......................................................................................................................................................................................................................................................................................................................... 45
PENSION AND RETIREMENT OBLIGATIONS ..................................................................................................................................................................................................................................................................................46
Illinois Municipal Retirement Fund .................................................................................................................................................................................................................................................................................................. 46
Police and Firefighters’ Pension Plans .............................................................................................................................................................................................................................................................................................. 48
OTHER POSTEMPLOYMENT BENEFITS ............................................................................................................................................................................................................................................................................................52
REGISTRATION, TRANSFER AND EXCHANGE ...............................................................................................................................................................................................................................................................................53
TAX EXEMPTION ...................................................................................................................................................................................................................................................................................................................................54
THE UNDERTAKING .............................................................................................................................................................................................................................................................................................................................57
Annual Financial Information Disclosure ......................................................................................................................................................................................................................................................................................... 57
Reportable Events Disclosure ............................................................................................................................................................................................................................................................................................................ 58
Consequences of Failure of the City to Provide Information ............................................................................................................................................................................................................................................................ 59
Amendment; Waiver .......................................................................................................................................................................................................................................................................................................................... 59
Termination of Undertaking .............................................................................................................................................................................................................................................................................................................. 59
Future Changes to the Rule ............................................................................................................................................................................................................................................................................................................... 59
Additional Information ...................................................................................................................................................................................................................................................................................................................... 60
Dissemination of Information; Dissemination Agent ........................................................................................................................................................................................................................................................................ 60
OPTIONAL REDEMPTION ....................................................................................................................................................................................................................................................................................................................60
LITIGATION ............................................................................................................................................................................................................................................................................................................................................61
CERTAIN LEGAL MATTERS ................................................................................................................................................................................................................................................................................................................61
OFFICIAL STATEMENT AUTHORIZATION .......................................................................................................................................................................................................................................................................................61
INVESTMENT RATINGS .......................................................................................................................................................................................................................................................................................................................61
DEFEASANCE .........................................................................................................................................................................................................................................................................................................................................62
UNDERWRITING ....................................................................................................................................................................................................................................................................................................................................62
MUNICIPAL ADVISORS ........................................................................................................................................................................................................................................................................................................................62
CERTIFICATION .....................................................................................................................................................................................................................................................................................................................................63
APPENDIX A - FISCAL YEAR 2019 AUDITED FINANCIAL STATEMENTS
APPENDIX B - DESCRIBING BOOK-ENTRY-ONLY ISSUANCE
APPENDIX C - PROPOSED FORM OF OPINION OF BOND COUNSEL
APPENDIX D - EXCERPTS OF FISCAL YEAR 2019 AUDITED FINANCIAL STATEMENTS RELATING TO THE CITY’S PENSION PLANS
APPENDIX E – FORM OF CONTINUING DISCLOSURE UNDERTAKING
OFFICIAL BID FORM
OFFICIAL NOTICE OF SALE
(ii)
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City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
1
BOND ISSUE SUMMARY
This Bond Issue Summary is expressly qualified by the entire Official Statement, including the Official Notice of Sale and the Official
Bid Form, which is provided for the convenience of potential investors and which should be reviewed in its entirety by potential investors.
Issuer: City of Evanston, Cook County, Illinois.
Issue: $27,610,000* General Obligation Corporate Purpose Bonds, Series 2020.
Dated Date: Date of delivery, expected to be on or about September 3, 2020.
Interest Due: Each June 1 and December 1, commencing June 1, 2021.
Principal Due: December 1, commencing December 1, 2022 through 2040, as detailed on the front page of this
Official Statement.
Optional Redemption: Bonds maturing on or after December 1, 20___, are callable at the option of the City on any date on
or after December 1, 20___, at a price of par plus accrued interest. See “OPTIONAL
REDEMPTION” herein.
Authorization: The Bonds are authorized pursuant to and in accordance with the home-rule powers of the City under
Section 6, Article VII of the 1970 Constitution of the State of Illinois, and a bond ordinance adopted
by the City Council of the City (the “City Council”) on July 27, 2020 (as supplemented by the bond
order authorized therein and executed in connection with the sale of the Bonds, the “Bond
Ordinance”).
Security: The Bonds are valid and legally binding obligations of the City payable both as to principal and
interest from ad valorem taxes levied against all taxable property therein without limitation as to rate
or amount.
Credit Ratings: Credit ratings for the Bonds have been requested from S&P Global Ratings, a business unit of
Standard & Poor’s Financial Services LLC, New York, New York, and Fitch Ratings, New York,
New York.
Purpose: The Bond proceeds will be used to (i) finance capital improvements at various locations throughout the
City, including certain capital expenditures as detailed for the year 2020 in the City’s Capital
Improvement Plan, as adopted by the City Council; (ii) refund certain maturities of the City’s
outstanding General Obligation Bonds, Series 2010A, and General Obligation Corporate Purpose
Bonds, Series 2011A; and (iii) pay the costs of issuing the Bonds. See “THE PROJECT” and
“THE REFUNDING” herein.
Tax Exemption: Chapman and Cutler LLP, Chicago, Illinois, will provide an opinion as to the federal tax exemption
of the interest on the Bonds as discussed under “TAX EXEMPTION” in this Official Statement.
Interest on the Bonds is not exempt from present State of Illinois income taxes.
Bank Qualification: The Bonds are not “qualified tax-exempt obligations” under Section 265(b)(3) of the Internal Revenue
Code of 1986, as amended.
Bond Registrar/Paying Agent/
Escrow Agent: Zions Bancorporation, National Association, Chicago, Illinois.
Delivery: The Bonds are expected to be delivered on or about September 3, 2020.
Book-Entry Form: The Bonds will be registered in the name of Cede & Co., as nominee for The Depository Trust
Company, New York, New York (“DTC”). DTC will act as securities depository of the Bonds. See
APPENDIX B herein.
Denomination: $5,000 or integral multiples thereof.
Municipal Advisors: Speer Financial, Inc., Chicago, Illinois, and Sycamore Advisors LLC, Chicago, Illinois.
*Subject to change.
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City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
2
CITY OF EVANSTON
Cook County, Illinois
Stephen H. Hagerty
Mayor
Council Members
Judy Fiske Donald N. Wilson Eleanor Revelle
(1st Ward) (4th Ward) (7th Ward)
Peter Braithwaite Robin Rue Simmons Ann Rainey
(2nd Ward) (5th Ward) (8th Ward)
Melissa A. Wynne Thomas M. Suffredin Cicely L. Fleming
(3rd Ward) (6th Ward) (9th Ward)
__________________________________
Officials
Devon Reid Erika Storlie Hitesh Desai
City Clerk Interim City Manager Chief Financial Officer/Treasurer
Kelley Gandurski, Esq.
Corporation Counsel
INTRODUCTION
The purpose of this Official Statement is to set forth certain information concerning the City of Evanston, Cook
County, Illinois (the “City”), in connection with the offering and sale of its $27,610,000* General Obligation
Corporate Purpose Bonds, Series 2020 (the “Bonds”).
This Official Statement contains “forward-looking statements” that are based upon the City’s current
expectations and its projections about future events. When used in this Official Statement, the words “project,”
“estimate,” “intend,” “expect,” “scheduled,” “pro-forma” and similar words identify forward-looking statements.
Forward-looking statements are subject to known and unknown risks, uncertainties and factors that are outside of the
control of the City. Actual results could differ materially from those contemplated by the forward-looking statements.
Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of the date
hereof. Neither the City nor any other party plans to issue any updates or revisions to these forward-looking statements
based on future events.
*Subject to change.
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City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
3
AUTHORIZATION, PURPOSE AND SECURITY
The Bonds are being issued pursuant to the home rule powers of the City under Section 6, Article VII of the
1970 Constitution of the State of Illinois (the “Illinois Constitution”) and an ordinance adopted by the City Council of
the City (the “City Council”) on the 27th day of July, 2020 (as supplemented by the bond order authorized therein and
executed in connection with the sale of the Bonds, the “Bond Ordinance”).
Bond proceeds will be used to (i) finance capital improvements at various locations throughout the City,
including certain capital expenditures as detailed for the year 2020 in the City’s Capital Improvement Plan, as adopted
by the City Council (the “Project”); (ii) refund certain maturities of the City’s outstanding General Obligation Bonds,
Series 2010A, and General Obligation Corporate Purpose Bonds, Series 2011A; and (iii) pay the costs of issuing the
Bonds.
The Bonds constitute valid and legally binding full faith and credit general obligations of the City, and are
payable from any funds of the City legally available for such purpose, and all taxable property in the City is subject to
the levy of taxes to pay the same without limitation as to rate or amount. The Bond Ordinance provides for the levy of
ad valorem taxes, unlimited as to rate or amount, upon all taxable property within the City (the “Ad Valorem Property
Taxes”) in amounts sufficient to pay, as and when due, all principal of and interest on the Bonds. The Bond Ordinance
will be filed with the County Clerk (the “County Clerk”) of The County of Cook (the “County”) and will serve as
authorization to the County Clerk to extend and collect the property taxes to pay the Bonds, as set forth in the Bond
Ordinance.
Pursuant to the Bond Ordinance, the City may, before the deadline for the filing of an abatement of the Ad
Valorem Property Taxes levied by the City for any year, by proper proceedings abate all or a portion of the Ad
Valorem Property Taxes levied by the Bond Ordinance for that year to the extent that it finds that sufficient funds of the
City have been deposited into the respective funds for the payment of principal of and interest on the Bonds during the
period otherwise provided for from that levy.
It has been the City’s practice to use a variety of revenue sources for repayment of its general obligation bonds
in addition to its Ad Valorem Property Taxes. These alternative sources include sales taxes, water and sewer service
charges, special assessments, parking revenues, Tax Increment Financing (“TIF”), and/or taxes levied for special
service areas in the City to make payments on its general obligation indebtedness. Although these revenue sources are
not pledged to the payment of, and do not secure, the Bonds, the City expects to use certain of these sources to pay debt
service on the Bonds, permitting the abatement each year of a portion of the Ad Valorem Property Taxes levied in the
Bond Ordinance.
SOURCES AND USES
The sources and uses of funds resulting from the Bonds are shown below:
SOURCES:
Principal Amount ....................................................................... $_________
[Net ] Original Issue Premium [Discount] .................................. _________
Total Sources ......................................................................... $_________
USES:
Deposit to Project Fund ............................................................. $_________
Deposit to Escrow Account ....................................................... _________
Costs of Issuance(1) ................................................................. _________
Total Uses .............................................................................. $_________
Note: (1) Includes underwriter’s discount and other issuance costs.
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RISK FACTORS
The purchase of the Bonds involves certain investment risks. Accordingly, each prospective purchaser of the
Bonds should make an independent evaluation of the entirety of the information presented in this Official Statement
and its appendices in order to make an informed investment decision. Certain of the investment risks are described
below. The following statements, however, should not be considered a complete description of all risks to be
considered in the decision to purchase the Bonds, nor should the order of the presentation of such risks be construed to
reflect the relative importance of the various risks. There can be no assurance that other risk factors are not material
or will not become material in the future.
Construction Risks
There are potential risks that could affect the ability of the City to timely complete the Project. While
preliminary costs have been projected by the City’s consulting architects, not all of the construction contracts have
been let by the City. No assurance can be given that the cost of completing the Project will not exceed available
funds. Completion of the Project involves many risks common to large construction projects such as shortages or
delays in the availability of materials and labor, work stoppages, labor disputes, contractual disputes with contractors
or suppliers, weather interferences, construction accidents, delays in obtaining legal approvals, unforeseen
engineering, archeological or environmental problems and unanticipated cost increases, any of which could give rise to
significant delays or cost overruns.
Finances of the State of Illinois
The State has experienced adverse fiscal conditions resulting in significant shortfalls between the State’s general
fund revenues and spending demands. The State’s long-term general obligation bonds carry the lowest ratings among
states, such long-term ratings are at the lowest investment grade of rating level.
The State failed to enact a full budget for the State fiscal years ending June 30, 2016, and June 30, 2017, which
had a significant, negative impact on the State’s finances, although certain spending occurred through statutory
transfers, statutory continuing appropriations, court orders and consent decrees, including spending for elementary and
secondary education. In addition, the underfunding of the State’s pension systems and a bill backlog of billions of
dollars contributed to the State’s poor financial health. On July 6, 2017, the General Assembly of the State (the
“General Assembly”) enacted a budget (the “Fiscal Year 2018 Budget”) for the State fiscal year ending June 30, 2018
(the “State Fiscal Year 2018”), overriding the Governor’s veto. On May 31, 2018, the General Assembly passed a
budget (the “Fiscal Year 2019 Budget”) for the State for fiscal year ending June 30, 2019 (the “State Fiscal Year
2019”), and on June 4, 2018, the Governor approved the same. On June 1, 2019, the General Assembly passed a
budget (the “Fiscal Year 2020 Budget”) for the State for fiscal year ending June 30, 2020 (the “State Fiscal Year
2020”), and on June 5, 2019, the Governor approved the same.
Under current law, the State shares a portion of sales tax, income tax and motor fuel tax revenue with
municipalities, including the City. The State’s general fiscal condition and the underfunding of the State’s pension
systems have materially adversely affected the State’s financial condition and may result in decreased or delayed
revenues allocated to the City. In addition, the Fiscal Year 2018 Budget, the Fiscal Year 2019 Budget and the Fiscal
Year 2020 Budget contain a provision reducing the amount of income tax revenue to be deposited into the Local
Government Distributive Fund for distribution to municipalities, like the City, by 10% for State Fiscal Year 2018 and
by 5% for State Fiscal Year 2019 and State Fiscal Year 2020. The Fiscal Year 2018 Budget, the Fiscal Year 2019
Budget and the Fiscal Year 2020 Budget also include a service fee for collection and processing of local-imposed sales
taxes. Such fee was 2% of such sales taxes for State Fiscal Year 2018 and was reduced to 1.5% of such sales taxes for
State Fiscal Year 2019 and State Fiscal Year 2020. The City cannot determine at this time the financial impact of these
provisions on its overall financial condition, but such provisions may result in lower income tax revenues and sales tax
revenues distributed to the City.
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The City can give no assurance that there will not be additional changes in applicable law modifying the manner
in which local revenue sharing is allocated by the State, nor can the City predict the effect the State’s financial
problems, including those caused by the continued spread of the Novel Corona Virus 2019 (“COVID-19”) or the
various governmental or private actions in reaction thereto, may have on the City’s future finances. In response to the
COVID-19 pandemic, the rating agencies have lowered their respective rating outlooks on the State’s long-term general
obligation bonds to negative from stable. See “Potential Impact of the Novel Corona Virus 2019” below.
Potential Impact of the Novel Corona Virus 2019
The COVID-19 pandemic, along with various governmental measures taken to protect public health in light of
the pandemic, has had an adverse impact on global financial markets and economies, including financial markets and
economic conditions in the United States. The impact of the COVID-19 pandemic on the U.S. economy is expected to
be broad based and to negatively impact national, state and local economies.
In response to such expectations, President Trump has declared a “national emergency” and Illinois as a
disaster area, which, among other effects, allows the executive branch to disburse disaster relief funds to address the
COVID-19 pandemic and related economic dislocation. On March 27, 2020, President Trump signed the Coronavirus
Aid, Relief and Economic Security Act (the “CARES Act”), which is directed at mitigating the economic downturn and
health care crisis caused by COVID-19. The CARES Act allocates approximately $4.9 billion to the State for
expenditures incurred due to the public health emergency with respect to COVID-19, split between the State ($2.7
billion) and local governments (the City of Chicago and Illinois counties with populations that exceed 500,000) ($2.2
billion). Because of the number of residents in the City, the City is ineligible to directly receive any of these CARES
Act moneys.
Illinois Governor J.B. Pritzker has declared all counties in the State as disaster areas because of the spread of
COVID-19. The Governor has also signed various executive orders to prevent the further spread of COVID-19 that
have (i) required all Illinoisans (with certain exceptions) to stay in their homes; (ii) closed all bars and restaurants to
dine-in customers, (iii) ceased operations for all non essential businesses in the State and (iv) prohibited all public and
private gatherings of 10 people or more. Such restrictions extend through May 30, 2020. All public and private
schools serving pre-kindergarten through 12th grade students were closed for on-site learning through the 2019-2020
school year, with remote learning having been mandated by the Illinois State Board of Education for school days
beginning March 31, 2020. Additionally, the State delayed the due dates of certain of its tax payments (including
income and sales taxes) in response to the COVID-19 pandemic.
Despite moneys the State is expected to receive from the federal government, including from the CARES Act,
the spread of COVID-19 and the actions taken in response thereto have had, and are expected to continue to have, a
significant negative impact on the State’s economy, which could affect the revenues received by the City from the State.
The State is continuing to monitor and update the severity of the economic impact of the COVID-19 pandemic
on the State’s fiscal condition. On April 15, 2020, the Governor’s Office of Management and Budget (“GOMB”)
issued a statement revising the fiscal 2020 General Funds revenue as $3.7 billion below the February estimate of $36.9
million, and fiscal year 2021 revenues to be approximately $4.6 billion below the initial state revenue base estimate of
$38.5 billion. This revenue shortfall, combined with an expected short-term borrowing of aproximately $1.2 billion for
fiscal 2020, (which must be repaid out of the State’s general revenues during fiscal year 2021), will be subject to the
outcome of the November ballot referendum PA 101-0008 implementing a graduated income tax structure. The State is
now projecting a budget gap of $6.2 billion if PA 101-0008 takes effect in fiscal 2021 and an estimated budget gap of
$7.4 billion for fiscal 2021 if PA 101-0008 fails to go into effect.(1)
________________________
(1) Source: April 2020 Revenue Forecast Revision, issued by GOMB on April 15, 2020.
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The adverse impact on the State’s finances may, in turn, adversely affect the City’s finances due to delays or
reductions in the amount received by the City from the State. Likewise, the City’s finances may be adversely affected
in manners separate and apart from the impact on the State. The City, however, cannot predict the effect the spread of
COVID-19 or the various governmental or private actions in reaction thereto will have on its finances or operations,
including receipt of sales, income, gaming and utility taxes and real estate tax collections. If there is a negative impact
on the receipt of such taxes and/or extension and collection of real estate taxes, the City may have difficulty paying debt
service on the Bonds. However, the City, as a home-rule unit, expects to pay the debt service on the Bonds.
Future Pension Plan Funding Requirements
The City participates in the Police Pension Plan and the Firefighters’ Pension Plan, both as hereinafter defined.
Under the Illinois Pension Code, as amended (the “Pension Code”), the City is required to contribute to each plan in
order to achieve a Funded Ratio of 90% by 2040. The City is contributing higher than the state minimum mandated by
using 90% of 2040 on level dollar method. The most recent actuarial valuation report available for each plan is dated
January 1, 2018, and includes contributions attributed to the fiscal year ending December 31, 2019.(2)
For the Firefighter’s Pension Fund, the recommended contribution for fiscal year 2019 was $9,670,806, with
9.5% coming from member payroll contributions and 85.8% contributed by the City for a combined contribution of
95.3% of payroll. This is a decrease from the prior year’s contribution, in part due to an investment return of 6.36%,
exceeding the 6.25% plan assumption. The total number of participants are 243, with 104 actives and the balance
retirees or beneficiaries. Total payroll is $10.15 million. The actuarial value of assets is $78.28 million, with total
actuarial accrued liabilities of $173.98 million, resulting in a $95.70 million unfunded liability (UAAL). The funded
status of the plan is 45.0%.
For the Police Pension Fund, the recommended contribution for fiscal year 2019 was $12,701,183, with 9.9%
coming from member payroll contributions and 71.4% contributed by the City, for a combined contribution rate of
81.3% of payroll. This is a dollar increase from the prior year’s contribution, due to lower than expected mortality
rates and higher disability experience versus the plan assumption. Assets earned 8.22%, exceeding the 6.25% return
assumption. The total number of participants are 362, with 163 actives and the balance retirees or beneficiaries. Total
payroll is $15.61 million. The actuarial value of assets is $115.89 million, with total actuarial accrued liabilities of
$237.63 million, resulting in a $125.73 million unfunded liability (UAAL). The funded status of the plan is 48.8%.
In order to achieve the 90% Funded Ratio for both plans by 2040, it is expected that the annual employer
contributions required by the City will increase over time. The City also participates in the Illinois Municipal
Retirement Plan (the “IMRF Plan”), which is a defined benefit pension plan administered by the Illinois Municipal
Retirement Fund (“IMRF”); employer contributions are projected by the IMRF to increase over time. Increasing
annual required employer contributions for the City could have a material adverse effect on the finances of the City.
The Pension Code allows the State Comptroller, after proper procedures have taken place, to divert State
payments intended for the City to the Police Pension Plan and the Firefighters’ Pension Plan to satisfy contribution
shortfalls by the City. If the City does not make 100% of its annual required contributions to the Police Pension Plan
and Firefighters’ Pension Plan, the City may have revenues withheld by the State Comptroller. Such withholdings by
the State Comptroller could adversely affect the City’s financial health and operations. See “PENSION AND
RETIREMENT OBLIGATIONS” and “OTHER POSTEMPLOYMENT BENEFITS” herein for a more complete
discussion.
_____________________
(2) Source: Reports prepared by Foster & Foster, accessed from the City of Evanston website on May 20, 2020.
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Cybersecurity
Computer networks and data transmission and collection are vital to the efficient operation of the City. Despite
the implementation of network security measures by the City, its information technology and infrastructure may be
vulnerable to deliberate attacks by hackers, malware, ransomware or computer virus, or may otherwise be breached
due to employee error, malfeasance or other disruptions. Any such breach could compromise networks and the
information stored thereon could be disrupted, accessed, publicly disclosed, lost or stolen. Although the City does not
believe that its information technology systems are at a materially greater risk of cybersecurity attacks than other
similarly situated governmental entities, any such disruption, access, disclosure or other loss of information could have
an adverse effect on the City’s operations and financial health. Further, as cybersecurity threats continue to evolve, the
City may be required to expend significant additional resources to continue to modify and strengthen security measures,
investigate and remediate any vulnerabilities, or invest in new technology designed to mitigate security risks.
Local Economy
The financial health of the City is in part dependent on the strength of the local economy. Many factors affect
the local economy, including rates of employment and economic growth and the level of residential and commercial
development. It is not possible to predict to what extent any changes in economic conditions, demographic
characteristics, population or commercial and industrial activity will occur and what impact such changes would have
on the finances of the City.
Loss or Change of Bond Ratings
The Bonds have received credit ratings from S&P Global Ratings, a business unit of Standard & Poor’s
Financial Services LLC, New York, New York (“S&P”) and Fitch Ratings, New York, New York (“Fitch”). The
ratings can be changed or withdrawn at any time for reasons both under and outside the City’s control. Any change,
withdrawal or combination thereof could adversely affect the ability of investors to sell the Bonds or may affect the
price at which they can be sold.
Secondary Market for the Bonds
No assurance can be given that a secondary market will develop for the purchase and sale of the Bonds or, if a
secondary market exists, that such Bonds can be sold for any particular price. The hereinafter-defined Underwriter is
not obligated to engage in secondary market trading or to repurchase any of the Bonds at the request of the owners
thereof.
Prices of the Bonds as traded in the secondary market are subject to adjustment upward and downward in
response to changes in the credit markets and other prevailing circumstances. No guarantee exists as to the future
market value of the Bonds. Such market value could be substantially different from the original purchase price.
Continuing Disclosure
A failure by the City to comply with the Undertaking for continuing disclosure (see “CONTINUING
DISCLOSURE” and “THE UNDERTAKING” herein) will not constitute an event of default on the Bonds. Any
such failure must be reported in accordance with Rule 15c2-12 (the “Rule”) adopted by the Securities and Exchange
Commission (the “Commission”) under the Securities Exchange Act of 1934, as amended (the “Exchange Act”), and
may adversely affect the transferability and liquidity of the Bonds and their market price.
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Suitability of Investment
The interest rate borne by the Bonds is intended to compensate the investor for assuming the risk of investing
in the Bonds. Furthermore, the tax exempt feature of the Bonds is currently more valuable to high tax bracket
investors than to investors that are in low tax brackets. As such, the value of the interest compensation to any
particular investor will vary with individual tax rates and circumstances. Each prospective investor should carefully
examine this Official Statement and its own financial condition to make a judgment as to its ability to bear the
economic risk of such an investment, and whether or not the Bonds are an appropriate investment for such investor.
Future Changes in Laws
Various state and federal laws, regulations and constitutional provisions apply to the City and to the Bonds.
The City can give no assurance that there will not be a change in, interpretation of, or addition to such applicable
laws, provisions and regulations which would have a material effect, either directly or indirectly, on the City, or the
taxing authority of the City. For example, many elements of local government finance, including the issuance of debt
and the levy of property taxes, are controlled by state government. Future actions of the State may affect the overall
financial conditions of the City, the taxable value of property within the City, and the ability of the City to levy
property taxes or collect revenues for its ongoing operations.
Factors Relating to Tax Exemption
As discussed under “TAX EXEMPTION” herein, interest on the Bonds could become includible in gross
income for purposes of federal income taxation, retroactive to the date the Bonds were issued, as a result of future acts
or omissions of the City in violation of its covenants in the Bond Ordinance. Should such an event of taxability occur,
the Bonds are not subject to any special redemption.
There are or may be pending in the Congress of the United States (“Congress”) legislative proposals relating to
the federal tax treatment of interest on the Bonds, including some that carry retroactive effective dates, that, if enacted,
could affect the market value of the Bonds. It cannot be predicted whether or in what form any such proposal might be
enacted or whether, if enacted, it would apply to Bonds issued prior to enactment. Finally, reduction or elimination of
the tax exempt status of obligations such as the Bonds could have an adverse effect on the City’s ability to access the
capital markets to finance future capital or operational needs by reducing market demand for such obligations or
materially increasing borrowing costs of the City.
The tax-exempt bond office of the Internal Revenue Service (the “Service”) is conducting audits of tax-exempt
bonds, both compliance checks and full audits, with increasing frequency to determine whether, in the view of the
Service, interest on such tax-exempt obligations is includible in the gross income of the owners thereof for federal
income tax purposes. It cannot be predicted whether the Service will commence any such audit. If an audit is
commenced, under current procedures the Service may treat the City as a taxpayer and the Bondholders may have no
right to participate in such proceeding. The commencement of an audit with respect to any tax-exempt obligations of
the City could adversely affect the market value and liquidity of the Bonds, regardless of the ultimate outcome.
Bankruptcy
The rights and remedies of the Bondholders may be limited by and are subject to the provisions of federal
bankruptcy laws, to other laws or equitable principles that may affect the enforcement of creditors’ rights, to the
exercise of judicial discretion in appropriate cases and to limitations on legal remedies against local governments. The
various opinions of counsel to be delivered with respect to the Bonds will be similarly qualified.
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THE CITY
General Information
In 1863, the Village of Evanston was incorporated as a town, and, after several annexations, the town became a
city in 1892. The City’s southern boundary was established with the City of Chicago and the present City limits,
encompassing an area of approximately 8.0 square miles, have been essentially the same ever since. The City has four
miles of shoreline along Lake Michigan immediately north of Chicago, Illinois.
The City has a population of 75,157 as of the U.S. Census Bureau’s 2014-2018 American Community Survey
(“ACS”) 5-year estimate. The City includes neighborhoods and parks and a major revitalized central business area of
shops, restaurants, theaters, offices and corporate headquarters, neighborhood shopping areas, hospitals and
universities.
The City consists of many communities, perspectives, and qualities: it is a suburb, an urban center, a college
town, and lakefront community; it has leafy neighborhoods and lakefront mansions; apartment, condominium, and
student housing; its residents are commuters and locally employed workers; the downtown is prospering, but
neighborhood commercial centers are also strong and developing. It is a part of the Chicagoland economy and has a
vigorous commercial and professional economy of its own. Its population is diverse by race, religion, age, education,
economics, and occupation. With approximately 9,500 people per square mile, The City has double the population
density of the average North and Northwest suburb, and approximately half the density of the City of Chicago. The
City has over 260 acres in 75 parks and five beaches.
The City is contiguous with the City of Chicago, and approximately 13 miles by rapid transit, commuter rail,
expressway, or parkway from downtown Chicago. It borders the north shore communities of Skokie and Wilmette.
Northwestern University
The City is the home of Northwestern University, with about 16,000 students and 5,200 employees at its
Evanston campus, so named as it was established to serve the Northwest Territory. Northwestern University first
platted the village which surrounded it. The State legislature named the village “Evanston” in honor of Dr. John
Evans, the president of Northwestern University’s Board.
Northwestern University is one of the finest private comprehensive universities in the country. The university’s
programs are highly ranked nationally and internationally and have exceptional demand and student quality.
Northwestern University not only infuses the City with a certain vitality, but also affects both City revenues and many
demographic profiles of the City. A significant number of the students are included in census counts, which tends to
cause understated demographic statistics such as the City’s per capita income, wealth per capita, assessed value per
capita, etc. On the other hand, it increases revenue sharing and other grants based on population.
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Government
The City is a home-rule unit of government under the Illinois Constitution and, as such, has no general
obligation debt limit, nor is it required to seek referendum approval for the issuance of general obligation indebtedness.
However, pursuant to the City’s budget policy adopted by the City Council on December 18, 2000, as amended by
Resolution No. 42-R-18 adopted by the City Council on June 25, 2018, and as further amended by Resolution No. 44-
R-19 adopted by the City Council on April 22, 2019, the City has instituted a self-imposed limit of $152,000,000 in
aggregate principal amount of general obligation debt which is expected and intended to be paid from a general real
property tax levy. The City has a Council/Manager form of government with an elected Mayor. The Mayor is elected
for a four-year term. The Aldermen each represent one of nine wards and are elected to terms of four years. The City
Council is organized into standing committees: Administration and Public Works, Human Services, Planning and
Development, and Rules. The City Council has also established several special committees and commissions and
advisory boards.
The City Manager is the Chief Administrative Officer of the City and is responsible for the management of all
City operations under the direction of the Mayor and City Council. The City Manager appoints and supervises the
directors of the City’s ten departments. The Chief Financial Officer is responsible for the central financial functions of
the City.
The City provides a broad range of municipal services, including police and fire protection, streets and parking,
water and sewer service, public libraries, social services, health and services for the aging, beaches, parks, and cultural
events. A small portion of the City is located in the Skokie Park District. The City is engaged in assisting in
community and economic development and maintains land use controls.
Public schools are provided by Evanston/Skokie School District 65 and Evanston Township High School
District 202. Wastewater treatment is provided by the Metropolitan Water Reclamation District.
Administration
Erika Storlie, Interim City Manager. Ms. Storlie has been the Interim City Manager since September 2019.
The City Manager is the administrative head of the municipal government and is responsible for the efficient
administration of all City departments. The departments are as follows: Administrative Services, Community and
Economic Development, Fire, Health, Law, Library, Parks, Recreation and Community Services, Police, Public
Works and Utilities. Before starting as Interim City Manager, Ms. Storlie had been working as an Assistant City
Manager with the City.
Hitesh Desai, Chief Financial Officer/Treasurer. Mr. Desai is the Chief Financial Officer/Treasurer and
oversees and administers all the City’s financial functions, in conjunction with the City Manager. Prior to working for
the City, Mr. Desai was the Finance Director of the Village of Carpentersville, Illinois. Mr. Desai has previously
served the City as Accounting Manager and Senior Accountant.
Development Activity and City Layout
Unlike most suburban communities, City residents and visitors have the option to patronize six neighborhood
commercial districts, most of which historically formed around transit hubs including downtown, Central Street, Noyes
Street, Chicago and Dempster, Main and Chicago, and Howard and Chicago. These districts are characterized by
independent retailers, restaurants and small office businesses. Downtown Evanston features a mix of national and
independent retailers, corporate headquarter offices, medical, and entertainment uses. Adjacent to downtown is
Northwestern University.
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Evanston Center and Oakton Street Center, on the southwest side of the City, are commercial centers initiated
by developers and include a large number of national retailers. Evanston Plaza shopping center anchors Dempster and
Dodge at the center of the City. These shopping centers have anchor and supportive retail stores developed on former
vacant industrial sites.
Commercial development has been a priority of City government dating back to the 1980 adopted “Plan for
Downtown Evanston/City Comprehensive Plan”. The City has encouraged and supported private developments
throughout the city including the implementation of TIF districts on Howard Street, Main Street, West Evanston, and
downtown Evanston. In addition, the City supported the creation of Special Service Area districts on Central Street,
downtown, and Main/Dempster Streets.
These public finance tools along with supportive economic development grant and loan programs have resulted
in:
• enhanced public transportation through the interconnection of bus, Metra rail and the Chicago
Transit Authority (the “CTA”) hubs;
• public art including streetscape and sidewalk amenities; and
• New residential development adjacent to transit stations including Avador, Albion, The Main,
Centrum Evanston, E2, 828 Noyes, and The Link.
The result is a vibrant community with a 2019 total equalized assessed value (“EAV”) of $3.43 billion having
grown from $1.30 billion in 1999.
Labor Relations
The City’s four collective bargaining contracts cover the majority of the City’s 810 (2020 budget full-time
equivalent) employees and include: Police – Fraternal Order of Police (FOP) (expires on December 31, 2022);
Firefighters - Local 742 of the International Association of Firefighters (IAFF) (expires on December 31, 2022); Police
Sergeants - FOP (expires on December 31, 2022); other labor and general office positions including Public Works,
Utilities, Parks/Recreation, Health, Library and Community Development - American Federation of State County and
contracts in place through December 31, 2022.
The City has not experienced any work stoppage due to labor difficulties for the last 30 years.
Transportation
The City has excellent public transportation. It is served by a rapid transit rail line operated by CTA, with
eight stations in the City. This is part of the CTA’s metropolitan rapid transit system. Commuter rail service provided
by Metra, a Division of the Regional Transportation Authority (“RTA”), serves three stops in the City. Four local bus
routes operated by the CTA connect all of the City’s neighborhoods with its downtown area. Five bus routes operated
by PACE, a suburban bus division of the RTA, connect the City with north and northwestern suburbs.
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SOCIOECONOMIC INFORMATION
The following statistics pertain principally to the City. Additional comparisons are made with the County and
the State.
Employment
The City’s population is essentially stable, having been near 70,000 since 1950.
City Population Trends(1)
The City The County The State
Percentage Percentage Percentage
Year Population Change Population Change Population Change
1950 Census .......... 73,641 N/A 4,508,792 N/A 8,712,176 N/A
1960 Census .......... 79,283 7.66% 5,129,725 13.77% 10,081,158 15.71%
1970 Census .......... 80,113 1.05% 5,492,369 7.07% 11,110,285 10.21%
1980 Census .......... 73,706 (8.00%) 5,253,655 (4.35%) 11,426,596 2.85%
1990 Census .......... 73,233 (0.64%) 5,105,067 (2.83%) 11,430,602 0.04%
2000 Census .......... 74,239 1.37% 5,376,741 5.32% 12,419,293 8.65%
2010 Census .......... 74,486 0.33% 5,194,675 (3.39%) 12,830,632 3.31%
Note: (1) Source: U.S. Census Bureau.
Following are lists of large employers located in the City.
Major City Employers(1)
Approximate
Name Product/Service Employment
NorthShore University HealthSystem .............................................. General Hospital ............................................................................. 5,860
Northwestern University .................................................................. College ............................................................................................ 5,200
@properties ..................................................................................... Real Estate Agencies ..................................................................... 1,847
Amita Health Saint Francis Hospital ................................................ Hospital ........................................................................................... 1,200
Evanston School District 65 ............................................................ Education ........................................................................................ 1,137
West Minster Pl., McGaw Care Center ........................................... Retirement Community ................................................................... 600
School District 202 .......................................................................... Education ........................................................................................ 575
Northwestern University, Kellogg School of Management .............. College - Management Graduate Programs ................................... 500
C.E. Niehoff & Co. ........................................................................... Heavy-Duty Alternators ................................................................... 400
Accuity, Inc. ..................................................................................... Software Development ................................................................... 300
ZS Associates ................................................................................. Marketing Consultants .................................................................... 300
Magnetar Capital Partners, LP ........................................................ Hedge Fund Advisor ....................................................................... 250
Houghton Mifflin Harcourt Publishing Co. ....................................... Textbook Publishing ....................................................................... 180
Note: (1) Source: 2020 Illinois Manufacturers Directory and 2020 Illinois Services Directory.
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City residents also have substantial employment opportunities in surrounding communities, as well as
throughout the Chicago metropolitan area. The following list shows selected large employers located in communities
immediately surrounding the City.
Major Area Employers(1)
Approximate
Location Name Product/Service Employment
Northfield .................................. Medline Industries, Inc. ....................................... Corporate Headquarters; Medical Equipment
and Supplies ................................................................. 5,000
Skokie ...................................... Federal-Mogul Motorparts .................................. Rubber Product Fabricators ............................................ 1,300
Skokie ...................................... Skokie Hospital ................................................... General Hospital .............................................................. 1,200
Niles ......................................... Woodward, Inc. ................................................... Aerospace Components .................................................. 1,000
Morton Grove ........................... John Crane, Inc. ................................................. Corporate Headquarters; Mechanical Products .............. 700
Morton Grove ........................... Xylem .................................................................. Pumps and Pumping Equipment ..................................... 650
Northfield .................................. College Of American Pathologists ...................... College ............................................................................ 600
Niles ......................................... Shure, Inc. .......................................................... Corporate Headquarters; Microphones ........................... 600
Niles ......................................... The Bradford Exchange ...................................... Direct Marketing Services ................................................ 550
Skokie ...................................... Georgia Nut Co., Inc. .......................................... Candy and Snacks .......................................................... 550
Niles ......................................... Specialty Print Communications ......................... Corporate Headquarters; Commercial Printing ............... 510
Skokie ...................................... Generation Brands, LLC ..................................... Corporate Headquarters; Lighting Fixtures ..................... 500
Skokie ...................................... The Village of Skokie .......................................... Local Government ........................................................... 500
Note: (1) Source: 2020 Illinois Manufacturers Directory and 2020 Illinois Services Directory.
The following tables show employment by industry and by occupation for the City, the County, and the State as
reported by the 2014-2018 ACS, the most current statistical information available.
Employment By Industry(1)
The City The County The State
Classification Number Percent Number Percent Number Percent
Agriculture, Forestry, Fishing and Hunting, and Mining ..................... 41 0.1% 4,403 0.2% 66,259 1.1%
Construction ....................................................................................... 833 2.3% 119,212 4.7% 328,620 5.3%
Manufacturing .................................................................................... 2,068 5.6% 247,352 9.7% 753,276 12.1%
Wholesale Trade ................................................................................ 926 2.5% 72,063 2.8% 188,536 3.0%
Retail Trade ........................................................................................ 2,938 8.0% 248,700 9.8% 669,968 10.8%
Transportation and Warehousing, and Utilities .................................. 976 2.7% 180,343 7.1% 394,511 6.3%
Information ......................................................................................... 1,044 2.8% 55,804 2.2% 120,002 1.9%
Finance and Insurance, and Real Estate and Rental and Leasing .... 3,022 8.2% 205,038 8.0% 453,391 7.3%
Professional, Scientific, and Management, and Administrative
and Waste Management Services .................................................. 6,337 17.3% 371,057 14.6% 735,339 11.8%
Educational Services and Health Care and Social Assistance .......... 12,904 35.2% 578,789 22.7% 1,426,656 22.9%
Arts, Entertainment and Recreation and Accommodation
and Food Services .......................................................................... 2,963 8.1% 251,206 9.9% 568,457 9.1%
Other Services, Except Public Administration .................................... 1,996 5.4% 125,739 4.9% 294,078 4.7%
Public Administration .......................................................................... 603 1.6% 89,290 3.5% 226,871 3.6%
Total ............................................................................................... 36,651 100.0% 2,548,996 100.0% 6,225,964 100.0%
Note: (1) Source: U.S. Bureau of the Census, American Community Survey, 2014 to 2018 estimates.
Employment By Occupation(1)
The City The County The State
Classification Number Percent Number Percent Number Percent
Management, Business, Science and Arts .................................... 22,440 61.2% 1,019,892 40.0% 2,370,095 38.1%
Service ........................................................................................... 4,718 12.9% 455,103 17.9% 1,072,423 17.2%
Sales and Office ............................................................................ 6,571 17.9% 564,569 22.1% 1,393,893 22.4%
Natural Resources, Construction, and Maintenance ...................... 878 2.4% 151,460 5.9% 448,917 7.2%
Production, Transportation, and Material Moving ........................... 2,044 5.6% 357,972 14.0% 940,636 15.1%
Total ............................................................................................. 36,651 100.0% 2,548,996 100.0% 6,225,964 100.0%
Note: (1) Source: U.S. Bureau of the Census, American Community Survey, 2014 to 2018 estimates.
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Unemployment Rates
The table below shows unemployment trends for the City, the County and the State.
Annual Average Unemployment Rates(1)
Calendar The The The
Year City County State
2011 ........................... 8.1% 10.4% 9.7%
2012 ........................... 7.6% 9.6% 9.0%
2013 ........................... 7.8% 9.6% 9.0%
2014 ........................... 6.1% 7.5% 7.1%
2015 ........................... 5.0% 6.2% 6.0%
2016 ........................... 4.8% 6.0% 5.8%
2017 ........................... 4.0% 5.1% 4.9%
2018 ........................... 3.3% 4.1% 4.3%
2019 ........................... 3.0% 3.8% 4.0%
2020(2)(3) ................... 11.1% 16.2% 14.7%
Notes: (1) Source: Illinois Department of Employment Security.
(2) Preliminary rates for the month of May 2020.
(3) Increase due to the COVID-19 pandemic.
Building Permits
Residential building permits have averaged $350,959,058 over the last five years in the City, excluding the
value of land.
City Building Permits(1)
(Excludes the Value of Land)
Calendar
Year Total Value
2015 ...................................... $321,578,749
2016 ...................................... 536,538,596
2017 ...................................... 306,352,806
2018 ...................................... 374,489,566
2019 ...................................... 215,835,573
Note: (1) Source: the City.
Housing
The U.S. Census Bureau reported that the median value of the City’s owner-occupied homes was $380,600.
This compares to $237,200 for the County and $187,200 for the State. The following table represents the five year
average market value of specified owner-occupied units for the City, the County and the State at the time of the 2014-
2018 ACS, the most current statistical information available.
Home Values(1)
The City The County The State
Value Number Percent Number Percent Number Percent
Under $50,000 ...................... 214 1.3% 42,174 3.8% 214,345 6.7%
$50,000 to $99,999 ............... 439 2.7% 92,694 8.3% 476,898 15.0%
$100,000 to $149,999 ........... 1,120 7.0% 140,730 12.6% 499,362 15.7%
$150,000 to $199,999 ........... 1,468 9.1% 178,057 15.9% 513,220 16.1%
$200,000 to $299,999 ........... 2,847 17.7% 261,678 23.4% 668,842 21.0%
$300,000 to $499,999 ........... 3,979 24.8% 248,248 22.2% 537,360 16.9%
$500,000 to $999,999 ........... 4,877 30.4% 119,262 10.7% 223,197 7.0%
$1,000,000 or more .............. 1,108 6.9% 33,916 3.0% 55,811 1.8%
Total ................................... 16,052 100.0% 1,116,759 100.0% 3,189,035 100.0%
Note: (1) Source: U.S. Bureau of the Census, American Community Survey, 2014 to 2018 estimates.
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Mortgage Status(1)
The City The County The State
Value Number Percent Number Percent Number Percent
Housing Units with a
Mortgage ............................. 10,619 66.2% 730,775 65.4% 2,034,106 63.8%
Housing Units without a
Mortgage ............................. 5,433 33.8% 385,984 34.6% 1,154,929 36.2%
Total .................................. 16,052 100.0% 1,116,759 100.0% 3,189,035 100.0%
Note: (1) Source: U.S. Bureau of the Census, American Community Survey, 2014 to 2018 estimates.
Education and Employment
The 2014-2018 ACS reported that over 65.7% of adult residents of the City have four or more years of college
(over 37% with graduate or professional degrees), compared to 31.5% nationally, and 93.4% have at least a high
school education or higher.
Education Attainment – Population over 25(1)
Education Level Number Percentage
Graduate or Professional Degree .......................... 17,829 37.11%
Bachelor's Degree ................................................. 13,744 28.61%
Associate's Degree ................................................ 1,752 3.65%
Some College, No Degree .................................... 5,575 11.60%
High School Graduate ........................................... 5,961 12.41%
9th to 12th Grade, No Diploma .............................. 1,498 3.12%
Less Than 9th Grade ............................................. 1,684 3.51%
Total ................................................................... 48,043 100.00%
Note: (1) Source: U.S. Bureau of the Census, American Community
Survey, 2014-2018 estimates.
The following table shows the proportion of the City residents holding certain job categories as reported by the
2014-2018 ACS. Consistent with the high average level of educational attainment, over 61.2% of job holders who are
City residents work in professional or managerial jobs, as compared to 40.0% in the County and 38.1% in the State.
Select Occupation Categories(1)
Type of Occupation Number Percentage
Management, Business, Science and Arts .................. 22,440 61.23%
Service Occupation ..................................................... 4,718 12.87%
Sales and Office Occupation ....................................... 6,571 17.93%
Natural Resources, Construction and Maintenance .... 878 2.40%
Production, Transportation, Material Moving ............... 2,044 5.58%
Total ......................................................................... 36,651 100.00%
Note: (1) Source: U.S. Bureau of the Census, American Community
Survey, 2014-2018 estimates.
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Income
Per Capita Personal Income
for the Highest Income Counties in the State(1)
Rank 2014 to 2018
1 ..................................... Lake County ................................ $44,287
2 ..................................... DuPage County .......................... 43,982
3 ..................................... Monroe County ........................... 39,988
4 ..................................... McHenry County ......................... 38,047
5 ..................................... Cook County ............................. 35,575
6 ..................................... Will County .................................. 35,259
7 ..................................... Woodford County ........................ 35,104
8 ..................................... Kane County ............................... 34,924
9 ..................................... Sangamon County ...................... 34,548
10 ..................................... Menard County ........................... 34,495
11 ..................................... Kendall County ........................... 34,423
12 ..................................... Putnam County ........................... 34,144
Note: (1) Source: U.S. Bureau of the Census, American
Community Survey, 2014 to 2018 estimates.
The following shows the median family income for counties in the Chicago metropolitan area.
Ranking of Median Family Income(1)
Family
County Income Rank
DuPage County .................... $108,865 1
Lake County ..................... 105,329 2
Kendall County ..................... 99,365 3
McHenry County .................. 97,998 4
Monroe County ..................... 97,965 5
Will County ..................... 97,733 6
Kane County ..................... 90,558 7
Cook County ..................... 76,327 21
Note: (1) Source: U.S. Bureau of the Census,
American Community Survey, 2014 to 2018
estimates.
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The U.S. Census Bureau reported that the City had a median family income of $117,805. This compares to
$76,327 for the County and $79,747 for the State. As shown below, 29% of the City’s family income is $200,000 or
more. The following table represents the distribution of family incomes for the City, the County and the State at the
time of the 2014-2018 ACS, the most current statistical information available.
Family Income(1)
The City The County The State
Income Number Percent Number Percent Number Percent
Under $10,000 ...................... 319 2.1% 54,063 4.6% 118,179 3.8%
$10,000 to $14,999 ............... 310 2.0% 30,998 2.6% 70,168 2.3%
$15,000 to $24,999 ............... 551 3.6% 83,940 7.1% 186,491 6.0%
$25,000 to $34,999 ............... 731 4.8% 92,649 7.8% 216,864 7.0%
$35,000 to $49,999 ............... 1,176 7.7% 131,608 11.1% 340,169 10.9%
$50,000 to $74,999 ............... 1,851 12.1% 190,037 16.1% 538,213 17.3%
$75,000 to $99,999 ............... 1,619 10.6% 151,271 12.8% 444,134 14.2%
$100,000 to $149,999 ........... 2,530 16.6% 205,838 17.4% 598,534 19.2%
$150,000 to $199,999 ........... 1,757 11.5% 107,166 9.1% 286,266 9.2%
$200,000 or more ................. 4,424 29.0% 136,236 11.5% 318,315 10.2%
Total ................................... 15,268 100.0% 1,183,806 100.0% 3,117,333 100.0%
Note: (1) Source: U.S. Bureau of the Census, American Community Survey, 2014 to 2018 estimates.
The U.S. Census Bureau reported that the City had a median household income of $77,848. This compares to
$62,088 for the County and $63,575 for the State. The following table represents the distribution of household incomes
for the City, the County and the State at the time of the 2014-2018 ACS, the most current statistical information
available.
Household Income(1)
The City The County The State
Income Number Percent Number Percent Number Percent
Under $10,000 ...................... 2,172 7.6% 150,136 7.6% 314,802 6.5%
$10,000 to $14,999 ............... 1,125 3.9% 82,860 4.2% 194,284 4.0%
$15,000 to $24,999 ............... 1,916 6.7% 185,110 9.4% 431,405 8.9%
$25,000 to $34,999 ............... 2,268 8.0% 169,860 8.7% 415,960 8.6%
$35,000 to $49,999 ............... 2,502 8.8% 227,406 11.6% 577,213 12.0%
$50,000 to $74,999 ............... 3,903 13.7% 318,622 16.2% 828,597 17.2%
$75,000 to $99,999 ............... 3,076 10.8% 234,678 12.0% 613,917 12.7%
$100,000 to $149,999 ........... 4,226 14.8% 289,976 14.8% 751,099 15.6%
$150,000 to $199,999 ........... 2,284 8.0% 136,558 7.0% 335,066 6.9%
$200,000 or more ................. 5,052 17.7% 167,864 8.6% 367,695 7.6%
Total ................................... 28,524 100.0% 1,963,070 100.0% 4,830,038 100.0%
Note: (1) Source: U.S. Bureau of the Census, American Community Survey, 2014 to 2018 estimates.
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FINANCES
Budget Process, Accounting, and Financial Control Procedures
The City Manager submits to the City Council a proposed operating budget not less than 60 days prior to the
start of each fiscal year. The operating budget includes proposed expenditures and the means of financing those
expenditures. The City Council holds several public hearings and then may modify the budget prior to adoption.
The City Manager is authorized to transfer budgeted amounts between departments within any fund (such as the
General Fund); however, any revisions that alter the total expenditures of any fund must be approved by the City
Council.
Budgets are legally adopted on a basis consistent with generally accepted accounting principles (“GAAP”)
except that property taxes are budgeted as revenue in the year they are levied. For purposes of preparing the combined
statement of revenues, expenditures, and changes in fund balances – budget and actual, GAAP revenue and
expenditures have been adjusted to the budgetary basis. The budgets of the governmental type funds are prepared on a
modified accrual basis. Obligations of the City are budgeted as expenditures, but revenue is recognized only when it
has actually been received. The Comprehensive Annual Financial Report of the City (“CAFR”) presents expenditures
and revenues on both a GAAP basis and a budget basis for comparison.
The City uses funds and account groups to report on its financial position and the results of its operations.
Fund accounting is designated to demonstrate legal compliance and to aid financial management by segregating
transactions related to certain City functions or activities. A fund is a separate, self-balancing accounting entity, and in
the City there are three categories of funds: governmental, proprietary, and fiduciary. Governmental funds are used to
account for all or most of the City’s general activities, including the collection and disbursement of earmarked monies
(special revenue funds), the acquisition or construction of general fixed assets (capital project funds), and the servicing
of general long-term debt (debt service funds). The General Fund is used to account for all activities of the City not
accounted for in some other fund. Other major funds include Special Revenue Funds, Debt Service Funds, Enterprise
Funds (water, sewer, and parking), and Pension Trust Funds.
The Enterprise Funds (water and sewer) are budgeted on a full accrual basis. Expenses are recognized when a
commitment is made (through a purchase order), and revenues are recognized when they are obligated to the City (for
example, water user fees are recognized as revenue when bills are produced).
The City reports financial results based on GAAP as promulgated by the Governmental Accounting Standards
Board. The accounts of the City are divided into separate self-balancing funds comprised of its assets, liabilities, fund
equity, revenues, and expenditures, as appropriate.
The City’s expenditures are monitored on a regular basis by the Finance Department. Disbursements are made
only if an expenditure is within the authorized budget.
The City annually presents its budget to the Government Finance Officers Association (“GFOA”) for review
against that organization’s standards for government budgeting. The City received an Award for Distinguished Budget
Presentation from the GFOA for the fiscal year 2019 budget and has previously received the award for over 19
successive years.
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Financial Statements and Independent Audits
The City annually presents its CAFR to the GFOA for review against that organization’s standards for
governmental accounting and financial reporting. The City received a certificate of achievement for excellence in
financial reporting from the GFOA for the fiscal year ended December 31, 2018.
The City’s financial statements are audited annually as required by State law. Sikich LLP, Certified Public
Accountants and Advisors, Naperville, Illinois (“Sikich LLP”), audited the financial statements for fiscal year ended
December 31, 2019. Copies of the City’s CAFR are available at the City’s website. The CAFR for the fiscal year
ended December 31, 2019, are included as APPENDIX A to this Official Statement. Sikich LLP, has neither reviewed
nor approved this Official Statement or its appendices.
The City has covenanted in connection with the issuance of the Bonds to file its CAFR and certain additional
financial and operating data within 270 days after the close of the City’s fiscal year. See APPENDIX C to this Official
Statement.
Cash Management
The City invests available funds to the extent not needed for immediate expenditures in interest bearing
securities. Money market funds make up majority investments. Cash amounts held in bank accounts are collateralized
by United States government or agency obligations.
The City’s investment policy is in compliance with the Illinois Municipal Investment Act and limits investments
to those that are insured or which are registered (or for which the securities are held by the City or its agent) in the
City’s name. Bond funds are properly tracked for arbitrage purposes.
Revenues
The City receives revenue from a wide variety of sources. These include a real property tax, municipal shares
of State sales and income taxes, a home-rule sales tax, utility taxes, and federal grants, as well as various use charges,
licenses, and permits. The largest revenue source for the City is the property tax. See “REAL PROPERTY
ASSESSMENT, TAX LEVY AND COLLECTION PROCEDURES” for a description of the property tax. Other
major revenue sources are described below.
Sales Taxes
The City’s share of the State sales tax and a separate City home-rule sales tax are the second largest source of
revenue to the City. A portion of the State’s sales tax receipts from sales within Evanston are statutorily allocated to
the City. The amount so received by the City equals about 1.0% of those sales subject to the State tax. In addition, the
City imposes a City-wide home-rule sales tax, as permitted by State law, presently at a rate of 1.0%. Sales of vehicles,
groceries and medicine, among other items, are exempted by State law from this home-rule sales tax. The Department
of Revenue collects both the State sales tax and the City’s sales tax. Two percent (2%) of the City’s home-rule sales
tax collections were retained as an administrative fee by the Department of Revenue for State FY 2018. Beginning with
State FY 2019, the Department of Revenue’s administrative fee has been reduced to 1.5% of home-rule sales tax
collections. As illustrated on the following table, the State sales tax produced $10.5 million and the home-rule sales tax
produced $6.4 million for the State’s fiscal year ended June 30, 2019. The State sales taxes payable to the City have
grown at an average compounded rate of approximately 1.53% for the last ten years.
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Retail Activity
The table below shows the distribution of the municipal portion and Home Rule portion of the Retailer's
Occupation, Service Occupation and Use Tax (“Sales Tax”) collected by the State Department of Revenue from
retailers within the City. The table indicates the level of retail activity in the City.
Retailers’ Occupation, Service Occupation and Use Tax(1)
State Fiscal
Year Ending State Sales Tax Home Rule Sales Tax Total Sales Tax Annual Percentage
June 30 Distributions(2) Distributions Distributions Change + or (-)
2011 ....................... $ 8,902,187 $5,756,949 $14,659,136 5.24%(3)
2012 ....................... 8,980,935 5,709,577 14,690,512 0.21%
2013 ....................... 9,185,905 5,739,937 14,925,841 1.60%
2014 ....................... 9,707,526 5,981,735 15,689,261 5.11%
2015 ....................... 9,832,372 6,090,520 15,922,891 1.49%
2016 ....................... 10,087,108 6,165,806 16,252,914 2.07%
2017 ....................... 9,912,440 6,141,714 16,054,154 (1.22%)
2018 ....................... 10,115,899 6,166,544 16,282,443 1.42%
2019 ....................... 10,494,729 6,360,459 16,855,188 3.52%
2020 ....................... 10,516,115 6,570,646 17,086,761 1.37%
Notes: (1) Source: Illinois Department of Revenue.
(2) Tax distributions are based on records of the Illinois Department of Revenue relating to the 1% municipal portion of
the Retailer's Occupation, Service Occupation and Use tax collected on behalf of the City, less a State administration
fee. The municipal 1% includes tax receipts from the sale of food and drugs which are not taxed by the State.
(3) The 2011 percentage is based on a 2010 sales tax of $13,929,162.
Public Act 101-0009, effective June 5, 2019, included the “Leveling the Playing Field for Illinois Retailers
Act.” This legislation requires certain remote retailers to collect and remit state and locally-imposed sales taxes for the
jurisdiction where the product is delivered (destination) starting on July 1, 2020. Information from the Illinois
Municipal League (IML) indicates that “local governments could receive $92 million per state fiscal year.” There will,
however, be a decrease in collections of Use Tax. Ultimately, the IML anticipates that municipalities will experience a
net increase as a result of Public Act 101-0009.
Personal Property Replacement Taxes
Personal Property Replacement Taxes (“PPRT”) are revenues collected by the State and paid to local
governments to replace money that was lost by local governments when their powers to impose personal property taxes
on corporations, partnerships, and other business entities were taken away. Below are five years of PPRT for the City.
Personal Property Replacement Taxes(1)
Fiscal Year Ended Amount
12/31/2015 .............................. $1,358,443
12/31/2016 .............................. 1,425,178
12/31/2017 .............................. 1,394,387
12/31/2018 .............................. 1,350,173
12/31/2019 .............................. 1,744,366
Note: (1) Source: the City’s audited
financial statements.
Utility Taxes
The City collects utility taxes on natural gas, electricity, and telephone charges. Utility taxes generated $6.4
million for the fiscal year ended December 31, 2019, compared to $6.7 million for the fiscal year ended December 31,
2018, $6.6 million for the fiscal year ended December 31, 2017, and $6.7 million for the fiscal year ended December
31, 2016.
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THE PROJECT
A portion of the Bond proceeds will be used to finance capital improvements at various locations throughout the
City, including certain capital expenditures as detailed for the year 2020 in the City’s Capital Improvement Plan, as adopted
by the City Council (the “Capital Improvement Plan”) and pay the costs of issuing the Bonds. The current Capital
Improvement Plan contemplates the following projects:
- Chicago Avenue, Howard to Davis – Phase I Engineering Services
- ETHS/Church Street/Canal Park Bike Infrastructure – Phase I Engineering
- Howard Street Corridor, Target Access to Callan - Phase II Engineering Services
- Main Street, Maple to Hinman – Phase II Engineering Services
- WM – Dodge, Mulford to Howard
- Sewer – Lyons, Darrow to East End
- Central Street Bridge Replacement – Phase III Engineering Services
- Central Street Bridge Replacement – Right-of-Way Acquisition
- Central Street Bridge – Construction
- Bridge Inspection
- General Phase I Engineering
- Pavement Marking
- Street Patching Program
- Streetlight Replacement
- Traffic Calming, Bicycle and Pedestrian Improvements
- Harbert Park – Drainage Improvements
- Park Sign Replacements
- Parks Contingency
- ADA Transition Plan
- Beach House – Roofing and Tuckpointing (South Boulevard, Lighthouse Landing)
- Chandler – Masonry and Foundation Repairs
- Civic Center – Planning/Design Services
- Facilities Contingency
- Fire Station 1 – Emergency Generator Rehabilitation
- Fire Station 2 – Emergency Generator Rehabilitation
- Fleetwood-Jourdain – Gym Floor Replacement
- Lagoon Building – Door and Window Replacements
- Noyes – Chimney Repairs
- Service Center – D Building Structural Assessment
- Service Center – Service Yard Resurfacing
- Service Center – Tuckpointing
- Zero Emission Study
- IT – network Switch Reliability
- Fire Engine
- In-House Engineering Services
Water Projects:
- 2020 Water Main Replacement
- Lincolnwood Water Supply Connection
- Water Treatment Plant Intake Heater Cable Replacement
- Water Treatment Plant Laboratory Modernization
Sewer Project:
- Robert Crown – Construction
Parking Project:
- Robert Crown - Construction
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THE REFUNDING
The remaining portion of the Bond proceeds (the “Refunding Proceeds”) will be used to fund an escrow to
refund certain maturities of the City’s outstanding General Obligation Bonds, Series 2010A (the “Series 2010A
Bonds”), General Obligation Corporate Purpose Bonds, Series 2011A (the “Series 2011A Bonds”, and those Series
2010A Bonds and Series 2011A Bonds being refunded, the “Refunded Bonds”) as further described below (the
“Refunding”).
The Refunded Bonds
Series 2010A Bonds
Outstanding Amount Redemption Redemption
Maturities Amount Refunded Price Date
12/1/2020 .......................... $ 345,000 $ 0 N/A N/A
12/1/2021 .......................... 355,000 355,000 100% 10/15/2020
12/1/2022 .......................... 370,000 370,000 100% 10/15/2020
12/1/2023 .......................... 380,000 380,000 100% 10/15/2020
12/1/2024 .......................... 395,000 395,000 100% 10/15/2020
12/1/2025 .......................... 410,000 410,000 100% 10/15/2020
12/1/2026 .......................... 425,000 425,000 100% 10/15/2020
12/1/2027 .......................... 440,000 440,000 100% 10/15/2020
12/1/2028 .......................... 460,000 460,000 100% 10/15/2020
12/1/2029 .......................... 480,000 480,000 100% 10/15/2020
Total ............................... $4,060,000 $3,715,000
Series 2011A Bonds
Outstanding Amount Redemption Redemption
Maturities Amount Refunded Price Date
12/1/2020 .......................... $ 790,000 $ 0 N/A N/A
12/1/2021 .......................... 810,000 810,000 100% 12/01/2020
12/1/2022 .......................... 835,000 835,000 100% 12/01/2020
12/1/2023 .......................... 865,000 865,000 100% 12/01/2020
12/1/2024 .......................... 895,000 895,000 100% 12/01/2020
12/1/2025 .......................... 930,000 930,000 100% 12/01/2020
12/1/2026 .......................... 965,000 965,000 100% 12/01/2020
12/1/2027 .......................... 1,005,000 1,005,000 100% 12/01/2020
12/1/2028 .......................... 1,040,000 1,040,000 100% 12/01/2020
12/1/2029 .......................... 1,085,000 1,085,000 100% 12/01/2020
12/1/2030 .......................... 1,130,000 1,130,000 100% 12/01/2020
12/1/2031 .......................... 1,180,000 1,180,000 100% 12/01/2020
Total ............................... $11,530,000 $10,740,000
The Refunding Proceeds will be used to purchase direct full faith and Credit Obligations of the United States of
America (the “Government Securities”), the principal of which together with interest to be earned thereon will be
sufficient to redeem the Refunded Bonds on the respective redemption dates.
The Government Securities will be held in an escrow account created pursuant to an escrow letter agreement
(the “Escrow Agreement”) to be dated the date of issuance of the Bonds, between the City and Zions Bancorporation,
National Association, Chicago, Illinois, as escrow agent.
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A21.Page 350 of 496
City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
23
DEFAULT RECORD
The City has no record of default and has met its debt repayment obligations promptly.
SHORT-TERM BORROWING
The City has not issued tax anticipation warrants or revenue anticipation notes during the last five years to
meet its short-term current year cash flow requirements.
DEBT INFORMATION
After issuance of the Bonds and the Refunding, the City will have outstanding $203,200,000* principal amount
of general obligation debt. Approximately 21% of this indebtedness, $42,263,173 (excluding the new money portion of
the Bonds), is expected to be retired from sources other than City-wide general taxes. The City also has outstanding
$40,691,551 Illinois Environmental Protection Agency (“IEPA”) State Revolving Fund (“SRF”) loans with subsidized
interest rates of 2.535% to 3.590% for 20 year maturity loans for clean water projects per the City’s audited financial
statement for fiscal year ending December 31, 2019.
As a home-rule unit under the Illinois Constitution, the City has no general obligation debt limit and is not
required to seek referendum approval for the issuance of the Bonds. However, pursuant to the City’s budget policy
adopted by the City Council on December 18, 2000, as amended by Resolution No. 42-R-18 adopted by the City
Council on June 25, 2018, and as further amended by Resolution No. 44-R-19 adopted by the City Council on April
22, 2019, the City has instituted a self-imposed limit of $152,000,000 in aggregate principal amount of general
obligation debt which is expected and intended to be paid from a general real property tax levy.
The City does not intend to issue any additional debt within the next twelve months.
General Obligation Debt Summary – By Issue(1)
(Principal Only)
Series 2010A ........................................................................... $ 4,060,000
Series 2011A ........................................................................... 11,530,000
Series 2012A ........................................................................... 8,515,000
Series 2013A ........................................................................... 9,755,000
Series 2013B ........................................................................... 9,180,000
Series 2014 ............................................................................. 9,775,000
Series 2015A ........................................................................... 11,170,000
Series 2015B ........................................................................... 5,225,000
Series 2016A ........................................................................... 12,120,000
Series 2016B ........................................................................... 5,555,000
Series 2017A ........................................................................... 13,000,000
Series 2017B ........................................................................... 7,210,000
Series 2017C ........................................................................... 5,000,000
Series 2018A ........................................................................... 24,385,000
Series 2018B ........................................................................... 16,545,000
Series 2018C ........................................................................... 7,915,000
Series 2018D ........................................................................... 3,570,000
Series 2019A ........................................................................... 12,750,000
Series 2019B ........................................................................... 12,785,000
The Bonds ............................................................................... 27,610,000(2)
Less: The Refunded Bonds ..................................................... (14,455,000)(2)
Total ..................................................................................... $203,200,000(2)
Notes: (1) Source: the City.
(2) Subject to change.
*Subject to change.
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A21.Page 351 of 496
City of Evanston, Cook County, Illinois General Obligation Corporate Purpose Bonds, Series 2020 24 City General Obligation Bonded Debt(1) (Principal Only) (Page 1 of 2) Calendar Series Series Series Series Series Series Series Series Series Series Series Series Series Year 2010A 2011A 2012A 2013A 2013B 2014 2015A 2015B 2016A 2016B 2017A 2017B 2017C 2020 ......... $ 345,000 $ 790,000 $ 850,000 $ 585,000 $1,765,000 $ 510,000 $ 540,000 $1,750,000 $ 575,000 $ 730,000 $ 545,000 $ 830,000 $ 230,000 2021 ......... 355,000 810,000 910,000 610,000 1,815,000 530,000 560,000 1,750,000 600,000 745,000 580,000 845,000 235,000 2022 ......... 370,000 835,000 740,000 635,000 1,865,000 550,000 580,000 1,725,000 620,000 770,000 600,000 865,000 245,000 2023 ......... 380,000 865,000 765,000 660,000 1,920,000 575,000 600,000 0 645,000 790,000 625,000 880,000 260,000 2024 ......... 395,000 895,000 790,000 685,000 895,000 600,000 625,000 0 670,000 815,000 645,000 905,000 270,000 2025 ......... 410,000 930,000 810,000 710,000 920,000 590,000 645,000 0 685,000 840,000 670,000 935,000 280,000 2026 ......... 425,000 965,000 475,000 740,000 0 620,000 645,000 0 715,000 865,000 695,000 960,000 290,000 2027 ......... 440,000 1,005,000 490,000 645,000 0 650,000 675,000 0 690,000 0 720,000 990,000 305,000 2028 ......... 460,000 1,040,000 505,000 670,000 0 670,000 700,000 0 700,000 0 690,000 0 310,000 2029 ......... 480,000 1,085,000 520,000 700,000 0 690,000 730,000 0 715,000 0 715,000 0 325,000 2030 ......... 0 1,130,000 535,000 730,000 0 710,000 750,000 0 730,000 0 735,000 0 340,000 2031 ......... 0 1,180,000 555,000 760,000 0 735,000 775,000 0 745,000 0 755,000 0 355,000 2032 ......... 0 0 570,000 790,000 0 755,000 795,000 0 770,000 0 780,000 0 365,000 2033 ......... 0 0 0 835,000 0 780,000 820,000 0 785,000 0 800,000 0 380,000 2034 ......... 0 0 0 0 0 810,000 850,000 0 805,000 0 825,000 0 395,000 2035 ......... 0 0 0 0 0 0 880,000 0 825,000 0 845,000 0 415,000 2036 ......... 0 0 0 0 0 0 0 0 845,000 0 870,000 0 0 2037 ......... 0 0 0 0 0 0 0 0 0 0 905,000 0 0 2038 ......... 0 0 0 0 0 0 0 0 0 0 0 0 0 2039 ......... 0 0 0 0 0 0 0 0 0 0 0 0 0 2040 ......... 0 0 0 0 0 0 0 0 0 0 0 0 0 2041 ......... 0 0 0 0 0 0 0 0 0 0 0 0 0 2042 ......... 0 0 0 0 0 0 0 0 0 0 0 0 0 2043 ......... 0 0 0 0 0 0 0 0 0 0 0 0 0 Total ...... $4,060,000 $11,530,000 $8,515,000 $9,755,000 $9,180,000 $9,775,000 $11,170,000 $5,225,000 $12,120,000 $5,555,000 $13,000,000 $7,210,000 $5,000,000 Note: (1) Source: the City. (Continued on following page) Page 78 of 164
A21.Page 352 of 496
City of Evanston, Cook County, Illinois General Obligation Corporate Purpose Bonds, Series 2020 25 City General Obligation Bonded Debt(1) (Principal Only) (Page 2 of 2) Less: The Refunded Bonds(2) Total Calendar Series Series Series Series Series Series The Series Series Outstanding Cumulative Retirement(2) Year 2018A 2018B 2018C 2018D 2019A 2019B Bonds(2) 2010A 2011A Debt(2) Amount Percent 2020 ................ $ 0 $ 0 $1,070,000 $ 0 $ 0 $ 385,000 $0 $ 0 $ 0 $ 11,500,000 $ 11,500,000 5.66% 2021 ................ 0 0 1,105,000 0 0 405,000 0 (355,000) (810,000) 10,690,000 22,190,000 10.92% 2022 ................ 570,000 180,000 710,000 180,000 330,000 425,000 630,000 (370,000) (835,000) 12,220,000 34,410,000 16.93% 2023 ................ 595,000 185,000 745,000 185,000 350,000 450,000 1,510,000 (380,000) (865,000) 11,740,000 46,150,000 22.71% 2024 ................ 750,000 770,000 780,000 160,000 365,000 470,000 1,450,000 (395,000) (895,000) 11,645,000 57,795,000 28.44% 2025 ................ 785,000 810,000 820,000 165,000 385,000 495,000 1,625,000 (410,000) (930,000) 12,170,000 69,965,000 34.43% 2026 ................ 825,000 850,000 860,000 175,000 400,000 520,000 1,705,000 (425,000) (965,000) 11,340,000 81,305,000 40.01% 2027 ................ 865,000 895,000 895,000 180,000 420,000 545,000 1,790,000 (440,000) (1,005,000) 10,755,000 92,060,000 45.31% 2028 ................ 910,000 940,000 930,000 190,000 445,000 570,000 1,875,000 (460,000) (1,040,000) 10,105,000 102,165,000 50.28% 2029 ................ 955,000 985,000 0 195,000 465,000 600,000 2,075,000 (480,000) (1,085,000) 9,670,000 111,835,000 55.04% 2030 ................ 1,005,000 1,035,000 0 205,000 490,000 630,000 1,765,000 0 (1,130,000) 9,660,000 121,495,000 59.79% 2031 ................ 1,055,000 1,085,000 0 210,000 515,000 660,000 1,825,000 0 (1,180,000) 10,030,000 131,525,000 64.73% 2032 ................ 1,105,000 1,140,000 0 220,000 540,000 695,000 710,000 0 0 9,235,000 140,760,000 69.27% 2033 ................ 1,140,000 1,175,000 0 225,000 565,000 730,000 770,000 0 0 9,005,000 149,765,000 73.70% 2034 ................ 1,175,000 1,215,000 0 235,000 595,000 765,000 795,000 0 0 8,465,000 158,230,000 77.87% 2035 ................ 1,215,000 1,255,000 0 245,000 625,000 805,000 820,000 0 0 7,930,000 166,160,000 81.77% 2036 ................ 1,260,000 1,295,000 0 255,000 655,000 845,000 1,535,000 0 0 7,560,000 173,720,000 85.49% 2037 ................ 1,300,000 1,340,000 0 265,000 690,000 885,000 1,580,000 0 0 6,965,000 180,685,000 88.92% 2038 ................ 1,350,000 1,390,000 0 280,000 725,000 930,000 1,650,000 0 0 6,325,000 187,010,000 92.03% 2039 ................ 1,395,000 0 0 0 760,000 975,000 1,700,000 0 0 4,830,000 191,840,000 94.41% 2040 ................ 1,445,000 0 0 0 795,000 0 1,800,000 0 0 4,040,000 195,880,000 96.40% 2041 ................ 1,500,000 0 0 0 835,000 0 0 0 0 2,335,000 198,215,000 97.55% 2042 ................ 1,560,000 0 0 0 880,000 0 0 0 0 2,440,000 200,655,000 98.75% 2043 ................ 1,625,000 0 0 0 920,000 0 0 0 0 2,545,000 203,200,000 100.00% Total ............. $24,385,000 $16,545,000 $7,915,000 $3,570,000 $12,750,000 $12,785,000 $27,610,000 $(3,715,000) $(10,740,000) $203,200,000 Notes: (1) Source: the City. (2) Subject to change. Page 79 of 164
A21.Page 353 of 496
City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
26
The following table shows the City’s outstanding general obligation debt service, including the Bonds and
excluding the Refunded Bonds.
General Obligation Bonds(1)
(Principal and Interest)
Calendar Sub-Total The Bonds(3) Less: The Refunded Bonds(3) Total
Year Debt Service(2) Principal Interest Series 2010A Series 2011A Debt Service(3)
12/1/2020 ............... $ 18,713,819 $ 0 $ 0 $ (63,056) $ (210,103) $ 18,440,659
12/1/2021 ............... 18,709,066 0 1,345,867 (481,113) (1,230,206) 18,343,614
12/1/2022 ............... 19,263,834 630,000 1,081,500 (486,350) (1,230,906) 19,258,078
12/1/2023 ............... 17,487,733 1,510,000 1,050,000 (485,250) (1,234,813) 18,327,670
12/1/2024 ............... 17,065,570 1,450,000 974,500 (486,950) (1,236,700) 17,766,420
12/1/2025 ............... 17,019,665 1,625,000 902,000 (488,125) (1,240,375) 17,818,165
12/1/2026 ............... 15,685,875 1,705,000 820,750 (488,775) (1,238,175) 16,484,675
12/1/2027 ............... 14,626,040 1,790,000 735,500 (488,900) (1,239,575) 15,423,065
12/1/2028 ............... 13,529,790 1,875,000 646,000 (493,500) (1,234,375) 14,322,915
12/1/2029 ............... 12,576,790 2,075,000 552,250 (497,400) (1,237,775) 13,468,865
12/1/2030 ............... 12,081,936 1,765,000 448,500 0 (1,233,950) 13,061,486
12/1/2031 ............... 12,081,553 1,825,000 395,550 0 (1,233,100) 13,069,003
12/1/2032 ............... 10,842,350 710,000 340,800 0 0 11,893,150
12/1/2033 ............... 10,251,008 770,000 319,500 0 0 11,340,508
12/1/2034 ............... 9,385,311 795,000 296,400 0 0 10,476,711
12/1/2035 ............... 8,550,141 820,000 272,550 0 0 9,642,691
12/1/2036 ............... 7,206,170 1,535,000 247,950 0 0 8,989,120
12/1/2037 ............... 6,339,650 1,580,000 201,900 0 0 8,121,550
12/1/2038 ............... 5,417,825 1,650,000 154,500 0 0 7,222,325
12/1/2039 ............... 3,682,275 1,700,000 105,000 0 0 5,487,275
12/1/2040 ............... 2,656,700 1,800,000 54,000 0 0 4,510,700
12/1/2041 ............... 2,654,150 0 0 0 0 2,654,150
12/1/2042 ............... 2,657,400 0 0 0 0 2,657,400
12/1/2043 ............... 2,656,000 0 0 0 0 2,656,000
Total .................... $261,140,650 $27,610,000 $10,945,017 $(4,459,419) $(13,800,053) $281,436,195
Notes: (1) Source: the City.
(2) Includes the City's outstanding general obligation bonds Series 2010A, Series 2011A, Series 2012A, Series 2013A, Series 2013B,
Series 2014, Series 2015A, Series 2015B, Series 2016A, Series 2016B, Series 2017A, Series 2017B, Series 2017C, Series 2018A,
Series 2018B, Series 2018C, Series 2018D, Series 2019A and Series 2019B.
(3) Subject to change.
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A21.Page 354 of 496
City of Evanston, Cook County, Illinois General Obligation Corporate Purpose Bonds, Series 2020 27 A portion of the debt service on the City’s outstanding general obligation bonds is expected to be paid from sources other than general property taxes levied throughout the City. These sources include incremental taxes in TIF districts, special service area taxes, and revenues from various enterprise funds including sewer services fees (“Other Debt Service Sources”). The City’s total general obligation debt service schedule and portion expected to be paid from Other Debt Service Sources is presented in the table below; no assurance is given that such Other Debt Service Sources will be available or will be so applied. Total and Scheduled for Abatement General Obligation Debt Service(1) Expected to be Paid from Calendar Outstanding G.O. Debt Service(2) Other Debt Service Source(3) The Bonds(4) Less: The Refunded Bonds(4) Total Net Year Principal Interest Principal Interest Net Debt Service Principal Interest Series 2010A Series 2011A Debt Service(4)(5) 12/1/2020 .................. $ 11,500,000 $ 7,213,819 $ 2,069,142 $ 1,501,563 $ 15,143,113 $ 0 $ 0 $ (63,056) $ (210,103) $ 14,869,954 12/1/2021 .................. 11,855,000 6,854,066 2,150,801 1,436,548 15,121,717 0 1,345,867 (481,113) (1,230,206) 14,756,265 12/1/2022 .................. 12,795,000 6,468,834 2,361,423 1,366,895 15,535,516 630,000 1,081,500 (486,350) (1,230,906) 15,529,760 12/1/2023 .................. 11,475,000 6,012,733 2,450,123 1,287,052 13,750,558 1,510,000 1,050,000 (485,250) (1,234,813) 14,590,495 12/1/2024 .................. 11,485,000 5,580,570 2,652,355 1,203,099 13,210,116 1,450,000 974,500 (486,950) (1,236,700) 13,910,966 12/1/2025 .................. 11,885,000 5,134,665 2,706,839 1,111,020 13,201,806 1,625,000 902,000 (488,125) (1,240,375) 14,000,306 12/1/2026 .................. 11,025,000 4,660,875 2,654,865 1,013,808 12,017,202 1,705,000 820,750 (488,775) (1,238,175) 12,816,002 12/1/2027 .................. 10,410,000 4,216,040 2,653,700 916,730 11,055,610 1,790,000 735,500 (488,900) (1,239,575) 11,852,635 12/1/2028 .................. 9,730,000 3,799,790 2,634,246 820,538 10,075,006 1,875,000 646,000 (493,500) (1,234,375) 10,868,131 12/1/2029 .................. 9,160,000 3,416,790 2,536,138 726,224 9,314,428 2,075,000 552,250 (497,400) (1,237,775) 10,206,503 12/1/2030 .................. 9,025,000 3,056,936 2,643,090 638,840 8,800,007 1,765,000 448,500 0 (1,233,950) 9,779,557 12/1/2031 .................. 9,385,000 2,696,553 2,741,781 546,717 8,793,054 1,825,000 395,550 0 (1,233,100) 9,780,504 12/1/2032 .................. 8,525,000 2,317,350 2,355,560 449,756 8,037,034 710,000 340,800 0 0 9,087,834 12/1/2033 .................. 8,235,000 2,016,008 2,132,237 367,411 7,751,360 770,000 319,500 0 0 8,840,860 12/1/2034 .................. 7,670,000 1,715,311 2,065,376 289,966 7,029,969 795,000 296,400 0 0 8,121,369 12/1/2035 .................. 7,110,000 1,440,141 1,945,150 215,843 6,389,148 820,000 272,550 0 0 7,481,698 12/1/2036 .................. 6,025,000 1,181,170 1,194,924 144,422 5,866,825 1,535,000 247,950 0 0 7,649,775 12/1/2037 .................. 5,385,000 954,650 1,006,160 98,661 5,234,830 1,580,000 201,900 0 0 7,016,730 12/1/2038 .................. 4,675,000 742,825 990,492 57,267 4,370,066 1,650,000 154,500 0 0 6,174,566 12/1/2039 .................. 3,130,000 552,275 318,772 15,939 3,347,564 1,700,000 105,000 0 0 5,152,564 12/1/2040 .................. 2,240,000 416,700 0 0 2,656,700 1,800,000 54,000 0 0 4,510,700 12/1/2041 .................. 2,335,000 319,150 0 0 2,654,150 0 0 0 0 2,654,150 12/1/2042 .................. 2,440,000 217,400 0 0 2,657,400 0 0 0 0 2,657,400 12/1/2043 .................. 2,545,000 111,000 0 0 2,656,000 0 0 0 0 2,656,000 Total ....................... $190,045,000 $71,095,650 $42,263,173 $14,208,298 $204,669,179 $27,610,000 $10,945,017 $(4,459,419) $(13,800,053) $224,964,724 Notes: (1) Source: the City. (2) Includes the City's outstanding general obligation bonds Series 2010A, Series 2011A, Series 2012A, Series 2013A, Series 2013B, Series 2014, Series 2015A, Series 2015B, Series 2016A, Series 2016B, Series 2017A, Series 2017B, Series 2017C, Series 2018A, Series 2018B, Series 2018C, Series 2018D, Series 2019A and Series 2019B. (3) Does not include Series 2010A, Series 2015B, Series 2016B, Series 2018A and Series 2019A. (4) Subject to change. (5) Does not include abatements for the new money portion of the Bonds. Page 81 of 164
A21.Page 355 of 496
City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
28
Detailed Overlapping Bonded Debt(1)
Outstanding Applicable to the City
Debt(2) Percent(3) Amount
Schools:
School District Number 65 ................................................................................... $ 68,456,167 90.44% $ 61,908,528
High School District Number 202 ......................................................................... 25,160,000 90.44% 22,753,517
Community College District Number 535 ............................................................. 30,000,000 12.19% 3,656,852
Total Schools ....................................................................................................................................................................................... $ 88,318,897
Others:
Cook County ........................................................................................................ $2,803,851,750 1.71% $ 48,071,121
Cook County Forest Preserve District .................................................................. 131,815,000 1.71% 2,259,925
Metropolitan Water Reclamation District .............................................................. 2,274,859,669 1.75% 39,701,712
Lighthouse Park District of Evanston ................................................................... 0 100.00% 0
Skokie Park District .............................................................................................. 21,201,557 0.63% 133,430
Ridgeville Park District ......................................................................................... 0 99.87% 0
Total Others ......................................................................................................................................................................................... $ 90,166,188
Total Schools and Others Overlapping Bonded Debt .......................................................................................................................... $178,485,085
Notes: (1) Source: Cook County Clerk and the MSRB’s Electronic Municipal Market Access system (“EMMA”).
(2) As of April 24, 2020.
(3) Percentages based on 2018 EAVs, the latest available.
Statement of Bonded Indebtedness(1)
Ratio To Per Capita
Amount Equalized Estimated (2014-2018 ACS)
Applicable Assessed Actual Pop. 75,157)
City EAV of Taxable Property, 2019 ................................................... $ 3,432,148,547 100.00% 33.33% $45,666.39
Estimated Actual Value, 2019 ............................................................. 10,296,445,641 300.00% 100.00% 136,999.16
Direct Bonded Debt(2) ........................................................................ $ 203,200,000 5.92% 1.97% $ 2,703.67
Less: Direct Debt (Supporting by Other Sources) ............................... (42,263,173) (1.23%) (0.41%) (562.33)
Direct Debt (Property Tax Supported)(2) ............................................ $ 160,936,827 4.69% 1.56% $ 2,141.34
Self-Imposed Direct Limit (Property Tax Supported)(3) ...................... $ 152,000,000 4.43% 1.48% $ 2,022.43
Overlapping Bonded Debt(4):
Schools .............................................................................................. $ 88,318,898 2.57% 0.86% $ 1,175.13
All Others ........................................................................................... 90,166,188 2.63% 0.88% 1,199.70
Total Overlapping Bonded Debt ........................................................ $ 178,485,086 5.20% 1.73% $ 2,374.83
Total Net Direct & Overlapping Bonded Debt(2)(4) .......................... $ 339,421,913 9.89% 3.30% $ 4,516.17
Notes: (1) Source: the City and Cook County Clerk.
(2) Includes the Bonds and excludes the Refunded Bonds. Subject to change. Does not include abatements for the Bonds, which is
expected to reduce the total Direct Debt to less than the $152,000,000 Self-Imposed Direct Limit.
(3) See “Debt Information” above for a discussion of the City’s self-imposed debt limit. Direct Debt (Supported by Other Sources) is not
subject to the self-imposed debt limit.
(4) As of April 24, 2020 for overlapping bonded debt.
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A21.Page 356 of 496
City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
29
The following table shows the general obligation debt trends for the last ten years.
General Obligation Debt Trends(1)
Governmental Business-Type Library Total
Year Ending Activities Activities Component Unit General Obligation
2/28/2010 ........................ $111,233,880 $40,236,120 $ 0 $151,470,000
2/28/2011 ........................ 117,322,439 36,212,561 0 153,535,000
12/31/2011 ........................ 122,579,206 35,115,794 0 157,695,000
12/31/2012 ........................ 120,938,742 33,221,258 0 154,160,000
12/31/2013 ........................ 117,531,511 30,411,358 2,767,131 150,710,000
12/31/2014 ........................ 116,836,839 29,787,840 2,125,321 148,750,000
12/31/2015 ........................ 114,683,721 30,957,894 1,643,381 147,284,996
12/31/2016 ........................ 112,107,778 29,902,079 1,970,143 143,980,000
12/31/2017 ........................ 117,965,915 25,504,953 3,029,128 146,499,996
12/31/2018 ........................ 144,701,820 25,839,037 4,829,139 175,369,998
12/31/2019 ........................ 154,954,664 28,608,753 6,481,578 190,044,995
Note: (1) Source: the City’s audited financial statement for the fiscal year ending December 31, 2019.
PROPERTY ASSESSMENT AND TAX INFORMATION
As a home-rule municipality, the City has the ability to levy real property taxes on the taxable property in the
City without limitation as to rate or amount. The City levies real property taxes for general government purposes,
pension contributions, and general obligation debt service. Real property taxes are applied to taxable property based
on its assessed value (less various exemptions), as equalized among counties by the Department of Revenue. This is
referred to as the equalized assessed valuation or “EAV.” See “Real Property Assessment, Tax Levy, and
Collections Procedures” herein.
The following table shows the City’s EAV for the last ten years.
Historical EAV(1)
Percentage
Tax Year EAV(2) Change
2010 ..................... $3,041,884,087 (7.99%)(3)(4)
2011 ..................... 2,727,367,573 (10.34%)
2012 ..................... 2,514,621,552 (7.80%)
2013 ..................... 2,201,697,038 (12.44%)(4)
2014 ..................... 2,244,569,975 1.95%
2015 ..................... 2,196,021,525 (2.16%)
2016 ..................... 2,670,411,769 21.60%(4)
2017 ..................... 2,740,060,120 2.61%
2018 ..................... 2,720,580,914 (0.71%)
2019 ..................... 3,432,148,547 26.15%(4)
Notes: (1) Source: the City's audited financial statement for
fiscal year ending December 31, 2018 and the
Cook County Clerk.
(2) Does not include TIF incremental values.
(3) Percent change based on 2009 EAV of
$3,305,989,369.
(4) Reassessment years.
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For the 2018 levy year, the City's EAV was comprised of 79.03% residential, 1.14% industrial, 19.77%
commercial, and less than 1% farm and railroad property valuations. The 2019 EAV by property class is currently
unavailable.
EAV by Classification of Property(1)
Levy Years
Property Class 2015 2016(2) 2017 2018 2019(2)
Residential .............................. $1,751,252,888 $2,151,672,082 $2,178,182,897 $2,150,065,734
Farm ....................................... 15,467 15,467 15,467 15,467 Detail
Commercial ............................. 410,670,248 483,830,858 527,589,667 537,739,734 Not
Industrial ................................. 32,549,681 33,333,491 32,680,857 31,050,996 Available
Railroad .................................. 1,533,241 1,559,871 1,591,232 1,708,983 _____________
Total ..................................... $2,196,021,525 $2,670,411,769 $2,740,060,120 $2,720,580,914 $3,432,148,547
Percent Change +(-) ............... (2.16%)(3) 21.60% 2.61% (0.71%) 26.15%
Notes: (1) Source: Cook County Clerk. Does not include TIF values.
(2) Triennial reassessment year.
(2) Percentage change based on 2014 EAV of $2,244,569,975.
Tax Increment Financing
Under Illinois law, municipalities may designate particular areas as redevelopment project areas and
may provide for tax increment financing for redevelopment project costs in those TIF districts. In a TIF
district, collections of real property taxes levied by all taxing bodies, to the extent attributed to increases in
the EAV of the TIF district over its EAV when the TIF district was so designated, are deposited in a special
tax allocation fund of the municipality and are available for use by the municipality to pay qualified
redevelopment costs with respect to the TIF district. Qualified redevelopment costs include, among other
items, costs of construction of public works or improvements, costs of rehabilitation of public or private
buildings, and costs of land acquisition. Amounts in the special tax allocation fund for a TIF district also may
be used to pay debt service on bonds issued by the municipality for qualified redevelopment costs of that
district (“TIF Bonds”). To the extent that the tax collections in respect of a TIF district are deposited in the
special tax allocation fund and used for qualified redevelopment costs or related debt service, they are not
available for other governmental purposes, including paying unrelated general obligation bonds of the
municipality.
As of tax year 2018, the City has designated four TIF districts is listed below. The total incremental
EAV of these districts for this tax year totaled $14,165,065. The EAV for these districts at the time the
districts were so designated (the base or “frozen” value) was $65,761,846.
Increment Financing Districts(1)
Year Year
Location/Name of TIF Established Expires Base EAV 2018 EAV Incremental EAV
Area 5 .................................... 2002 2025 $ 5,978,279 $12,778,689 $ 6,800,410
Area 6 .................................... 2004 2027 37,477,570 38,354,085 876,515
Chicago/Main ......................... 2012 2035 11,489,118 16,672,570 5,183,452
Dempster/Dodge ................... 2011 2034 10,816,879 12,121,567 1,304,688
Total ................................................................................................ $65,761,846 $79,926,911 $14,165,065
Note: (1) Source: Cook County Clerk.
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EAV of Tax Increment Financing Districts(1)
2014 2015 2016 2017 2018
Frozen Value…………... $ 99,927,882 $ 99,927,882 $ 91,489,225 $ 91,489,225 $65,761,846
Incremental Value…….. 67,584,148 64,362,312 68,721,151 77,954,625 14,165,065
Total EAV(1)…………… $157,025,794 $154,808,491 $158,901,401 $168,878,659 $79,926,911
Note: (1) Source: Cook County Clerk. The Total EAV of the TIF districts located in the City may not equal the sum of
the Frozen Value and the Incremental EAV where the current EAV of certain TIF districts is less than the
Frozen Value.
TIF Bonds may, in some cases, also be general obligations of the municipality. In that case general
obligation bonds, in addition to their other claims for payment, may have a claim for payment from the
amounts on deposit in the special tax allocation fund for that TIF district.
Special Service Areas
Under Illinois law, municipalities may establish special service areas and may levy real property taxes
with respect to taxable real property within the special service area to pay costs of special municipal services
for the area or to pay debt service on bonds of the municipality issued to provide those special services.
The City has established a number of special service areas for the upgrade of streets and sidewalks in
its central business district. Taxes levied and collected with respect to special service areas are not shown as
general revenues of the City.
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Property Tax Rates
Property tax rates for City purposes, as well as rates for governmental bodies that substantially overlap the
City are shown below.
Representative Tax Rates(1)
(Per $100 EAV)
Levy Years
2015 2016 2017 2018 2019
City Rates:
Corporate .................................................... $ 0.390 $0.295 $0.294 $0.388 $0.316
Bond and Interest ....................................... 0.499 0.423 0.409 0.413 0.399
Garbage ...................................................... 0.000 0.000 0.015 0.031 0.040
Police Pension ............................................ 0.421 0.379 0.378 0.382 0.326
Fire Pension ................................................ 0.329 0.301 0.300 0.300 0.269
IMRF ........................................................... 0.124 0.102 0.093 0.056 0.063
General Assistance ..................................... 0.000 0.000 0.000 0.000 0.000
Total City Rate ......................................... $ 1.762 $1.501 $1.490 $1.570 $1.413
Other(2):
Cook County ............................................... $ 0.552 $0.533 $0.496 $0.489 $0.454
Cook County Forest Preserve District ........ 0.069 0.063 0.062 0.060 0.059
Metropolitan Water Reclamation District .... 0.426 0.406 0.402 0.396 0.389
Consolidated Elections ............................... 0.034 0.000 0.031 0.000 0.030
City of Evanston - Library Fund .................. 0.282 0.241 0.247 0.254 0.218
City of Evanston - General Assistance ....... 0.038 0.035 0.034 0.034 0.033
North Shore Mosquito Abatement District .. 0.012 0.010 0.010 0.010 0.009
Elementary School District 65 ..................... 3.810 3.676 3.673 3.891 3.185
Evanston Township High School 202 ......... 2.792 2.332 2.329 2.462 2.024
Oakton Community College District 535 ..... 0.271 0.231 0.232 0.246 0.221
Total Rate ................................................ $10.048 $9.028 $9.006 $9.412 $8.035
Notes: (1) Source: Cook County Clerk.
(2) Representative tax rates for other government units are from Evanston Township tax code 17001, which represents the
largest portion of the City’s 2019 EAV, the most current available.
The following table shows the collection history for real property taxes levied by the City.
Tax Extensions and Collections(1)
Levy Coll. Taxes Total Collections(3)
Year Year Extended(2) Amount Percent
2010 ............... 2011 ..................... $41,479,398 $40,176,467 96.86%(4)
2011 ............... 2012 ..................... 43,397,590 42,412,945 97.73%
2012 ............... 2013 ..................... 43,330,121 42,335,505 97.70%
2013 ............... 2014 ..................... 43,869,798 43,101,105 98.25%
2014 ............... 2015 ..................... 45,557,079 44,551,112 97.79%
2015 ............... 2016 ..................... 46,394,914 45,180,452 97.38%
2016 ............... 2017 ..................... 47,538,529 46,820,921 98.49%
2017 ............... 2018 ..................... 48,161,247 47,063,613 97.72%
2018 ............... 2019 ..................... 49,712,625 49,249,972 99.07%
2019 ............... 2020 ..................... 48,496,259 ----------- In Collection -----------
Notes: (1) Source: the City’s audited financial statement for the fiscal year
ending December 31, 2019.
(2) Tax extensions have been adjusted for abatements.
(3) Total collections include back taxes, taxpayer refunds, interest, etc.
(4) Percent change based on $38,482,665 for the 2009 levy year.
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The following table shows the ten largest property taxpayers in the City.
Principal Taxpayers(1)
Taxpayer Name Business/Service 2018 EAV(2)
Orrington TT LLC Golub ......................................................................... Commercial Buildings and Public Parking Garage ........................ $ 29,159,650
McCaffery Interests ................................................................................. Real Property................................................................................. 23,632,591
Rotary International ................................................................................. Non-Profit Organization ................................................................. 22,264,299
FSP 909 Davis Street ............................................................................. Real Property................................................................................. 18,635,861
MB Sherman Highlands .......................................................................... Real Property................................................................................. 16,804,620
Omni Orrington Hotel .............................................................................. Hotel .............................................................................................. 14,025,048
Northshore University Health .................................................................. Healthcare ..................................................................................... 13,925,303
TIAA PK Evanston Inc. ........................................................................... Apartment Building, Super Maker, Retail Store ............................. 12,853,995
1890 Maple LLC ...................................................................................... Apartments .................................................................................... 12,744,427
Evanston LLC ......................................................................................... Real Property................................................................................. 12,644,289
Total ............................................................................................................................................................................................................. $176,690,083
Ten Largest Taxpayers as a Percent of the City’s 2018 EAV ($2,720,580,914) ......................................................................................... 6.49%
Notes: (1) Source: Cook County Clerk.
(2) Every effort has been made to seek out and report the largest taxpayers. However, many of the taxpayers listed contain multiple
parcels and it is possible that some parcels and their valuations have been overlooked. The 2018 EAV is the most current
available.
REAL PROPERTY ASSESSMENT, TAX LEVY AND COLLECTION PROCEDURES
Summary of Property Assessment, Tax Levy and Collection Procedures
A separate tax to pay the principal of and interest on the Bonds will be levied on all taxable real property
within the City. The information under this caption describes the current procedures for real property assessments,
tax levies and collections in the County. There can be no assurance that the procedures described herein will not
change.
Real Property Assessment
The County Assessor (the “Assessor”) is responsible for the assessment of all taxable real property within the
County, including such property located within the boundaries of the City, except for certain railroad property,
pollution control facilities and low sulfur dioxide emission coal-fueled devices, which are assessed directly by the
Department. For triennial reassessment purposes, Cook County is divided into three Districts: west and south
suburbs (the “South Tri”), north and northwest suburbs (the “North Tri”), and the City of Chicago (the “City Tri”).
The City is located in the North Tri and was last reassessed for the 2016 tax levy year. The City will next be
reassessed for the 2019 levy year.
Real property in the County is separated into classes for assessment purposes. After the Assessor establishes
the fair market value of a parcel of property, that value is multiplied by the appropriate classification percentage to
arrive at the assessed valuation (the “Assessed Valuation”) for the parcel. Such classification percentages range from
10% for certain residential, commercial and industrial property to 25% for other industrial and commercial property.
Property is classified for assessment into six basic categories, each of which is assessed at various
percentages of fair market value as follows: Class 1 - unimproved real estate (10%); Class 2 - residential (10%);
Class 3 - rental-residential (16% in tax year 2009, 13% in tax year 2010, and 10% in tax year 2011 and subsequent
years); Class 4 - not-for-profit (25%); Class 5a - commercial (25%); and Class 5b - industrial (25%).
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In addition, property may be temporarily classified into one of eight additional assessment classification
categories. Upon expiration of such classification, property so classified will revert to one of the basic six
assessment classifications described above. The additional assessment classifications are as follows:
CLASS DESCRIPTION OF QUALIFYING PROPERTY ASSESSMENT PERCENTAGE
REVERTS TO
CLASS
6b Newly constructed industrial properties or
substantially rehabilitated sections of existing
industrial properties
10% for first 10 years and any
10 year renewal; if not renewed,
15% in year 11, 20% in year 12
5b
C
Industrial property that has undergone
environmental testing and remediation
10% for first 10 years, 15% in
year 11, 20% in year 12
5b
Commercial property that has undergone
environmental testing and remediation
10% for first 10 years, 15% in
year 11, 20% in year 12
5a
7a/7b Newly constructed or substantially rehabilitated
commercial properties in an area in need of
commercial development
10% for first 10 years, 15% in
year 11, 20% in year 12
5a
7c Newly constructed or rehabilitated commercial
buildings and acquisition of abandoned property
and rehabilitation of buildings thereon including
the land upon which the buildings are situated
and the land related to the rehabilitation
10% for first 3 years and any 3
year renewal; if not renewed, 15%
in year 4, 20% in year 5
5a
8
Industrial properties in enterprise communities or
zones in need of substantial revitalization
10% for first 10 years and any
10-year renewal; if not renewed,
15% in year 11, 20% in year 12
5b
Commercial properties in enterprise communities
or zones in need of substantial revitalization
10% for first 10 years, 15% in
year 11, 20% in year 12
5a
9 New or substantially rehabilitated multi-family
residential properties in target areas,
empowerment or enterprise zones
10% for first 10 years and any
10 year renewal
As
Applicable
S Class 3 properties subject to Section 8 contracts
renewed under the “Mark up to Market” option
10% for term of Section 8 contract
renewal and any subsequent
renewal
3
L
Substantially rehabilitated Class 3, 4 or 5b
properties qualifying as “Landmark” or
“Contributing” buildings
10% for first 10 years and any
10-year renewal; if not renewed,
15% in year 11, 20% in year 12
3, 4, or 5b
Substantially rehabilitated Class 5a properties
qualifying as “Landmark” or “Contributing”
buildings
10% for first 10 years, 15% in
year 11, 20% in year 12
5a
The Assessor has established procedures enabling taxpayers to contest their proposed Assessed Valuations.
Once the Assessor certifies its final Assessed Valuations, a taxpayer can seek review of its assessment by appealing to
the Cook County Board of Review (the “Board of Review”), which consists of three commissioners elected by the
voters of the County. The Board of Review has the power to adjust the Assessed Valuations set by the Assessor.
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Owners of residential property having six or fewer units are able to appeal decisions of the Board of Review
to the Illinois Property Tax Appeal Board (the “PTAB”), a statewide administrative body. The PTAB has the power
to determine the Assessed Valuation of real property based on equity and the weight of the evidence. Taxpayers may
appeal the decision of PTAB to either the Circuit Court of Cook County (the “Circuit Court”) or the Illinois
Appellate Court under the Illinois Administrative Review Law.
As an alternative to seeking review of Assessed Valuations by PTAB, taxpayers who have first exhausted
their remedies before the Board of Review may file an objection in the Circuit Court. The procedure under this
alternative is similar to the judicial review procedure described in the immediately preceding paragraph, however, the
standard of proof differs. In addition, in cases where the Assessor agrees that an assessment error has been made
after tax bills have been issued, the Assessor can correct any factual error, and thus reduce the amount of taxes due,
by issuing a Certificate of Error. Certificates of Error are not issued in cases where the only issue is the opinion of
the valuation of the property.
Equalization
After the Assessor has established the Assessed Valuation for each parcel for a given year, and following any
revisions by the Board of Review or PTAB, the Department is required by statute to review the Assessed Valuations.
The Department establishes an equalization factor (the “Equalization Factor”), commonly called the “multiplier,” for
each county to make all valuations uniform among the 102 counties in the State. Under State law, the aggregate of
the assessments within each county is to be equalized at 33-1/3% of the estimated fair cash value of real property
located within the county prior to any applicable exemptions. One multiplier is applied to all property in the County,
regardless of its assessment category, except for certain farmland property and wind energy assessable property,
which are not subject to equalization.
Once the Equalization Factor is established, the Assessed Valuation, as revised by the Board of Review or
PTAB, is multiplied by the Equalization Factor to determine the EAV of that parcel. The EAV for each parcel is the
final property valuation used for determination of tax liability. The aggregate EAV for all parcels in any taxing
body’s jurisdiction, plus the valuation of property assessed directly by the Department, constitute the total real estate
tax base for the taxing body, which is used to calculate tax rates (the “Assessment Base”). The following table sets
forth the Equalization Factor for the County for the last 10 tax levy years.
TAX LEVY YEAR EQUALIZATION FACTOR
2009 3.3701
2010 3.3000
2011 2.9706
2012 2.8056
2013 2.6621
2014 2.7253
2015 2.6685
2016 2.8032
2017 2.9627
2018 2.9109
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Exemptions
The Illinois Property Tax Code, as amended (the “Property Tax Code”), exempts certain property from
taxation. Certain property is exempt from taxation on the basis of ownership and/or use, including, but not limited
to, public parks, not-for-profit schools, public schools, churches, not-for-profit hospitals and public hospitals. In
addition, the Property Tax Code provides a variety of homestead exemptions, which are discussed below.
An annual General Homestead Exemption provides that the EAV of certain property owned and used for
residential purposes (“Residential Property”) may be reduced by the amount of any increase over the 1977 EAV, up
to a maximum reduction of $10,000 for tax year 2017 and thereafter.
The Long-Time Occupant Homestead Exemption limits the increase in EAV of a taxpayer’s homestead
property to 10% per year if such taxpayer has owned the property for at least 10 years as of January 1 of the
assessment year (or 5 years if purchased with certain government assistance) and has a household income of
$100,000 or less (“Qualified Homestead Property”). If the taxpayer’s annual income is $75,000 or less, the EAV of
the Qualified Homestead Property may increase by no more than 7% per year. There is no exemption limit for
Qualified Homestead Properties.
The Homestead Improvement Exemption applies to Residential Property that has been improved or rebuilt in
the two years following a catastrophic event, as defined in the Property Tax Code. The exemption is limited to an
annual maximum amount of $75,000 for up to four years, to the extent the Assessed Valuation is attributable solely to
such improvements or rebuilding.
The Senior Citizens Homestead Exemption annually reduces the EAV on residences owned and occupied by
senior citizens. Beginning with tax year 2017, the maximum exemption is $8,000.
The Senior Citizens Assessment Freeze Homestead Exemption freezes property tax assessments for
homeowners who are 65 and older, reside in their property as their principal place of residence and receive a
household income not in excess of (i) $55,000 through assessment year 2016 and (ii) $65,000 beginning in
assessment year 2017. This exemption grants to qualifying senior citizens an exemption equal to the difference
between (a) the current EAV of the residence and (b) the EAV of a senior citizen’s residence for the year prior to the
year in which he or she first qualifies and applies for the exemption, plus the EAV of improvements since such year.
Beginning in tax year 2017, the amount of the exemption is equal to the greater of the amount calculated as described
in the previous sentence (as more completely set forth in the Property Tax Code) or $2,000.
Beginning January 1, 2015 purchasers of certain single family homes and residences of one to six units
located in certain targeted areas (as defined in the Property Tax Code) can apply for the Community Stabilization
Assessment Freeze Pilot Program. To be eligible the purchaser must meet certain requirements for rehabilitating the
property, including expenditures of at least $5 per square foot, adjusted by the Consumer Price Index (“CPI”). Upon
meeting the requirements, the assessed value of the improvements is reduced by (a) 90% in the first seven years, (b)
65% in the eighth year and (c) 35% in the ninth year. The benefit ceases in the tenth year. The program will be
phased out by June 30, 2029.
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The Natural Disaster Homestead Exemption (the “Natural Disaster Exemption”) applies to homestead
properties containing a residential structure that has been rebuilt following a natural disaster occurring in taxable year
2012 or any taxable year thereafter. A natural disaster is an occurrence of widespread or severe damage or loss of
property resulting from any catastrophic cause including but not limited to fire, flood, earthquake, wind, or storm.
The Natural Disaster Exemption is equal to the EAV of the residence in the first taxable year for which the taxpayer
applies for the exemption minus the base amount. To be eligible for the Natural Disaster Exemption, the residential
structure must be rebuilt within two years after the date of the natural disaster, and the square footage of the rebuilt
residential structure may not be more than 110% of the square footage of the original residential structure as it
existed immediately prior to the natural disaster. The Natural Disaster Exemption remains at a constant amount until
the taxable year in which the property is sold or transferred.
Three exemptions are available to veterans of the United States armed forces. The Veterans with Disabilities
Exemption for Specially-Adapted Housing exempts up to $100,000 of the Assessed Valuation of property owned and
used exclusively by veterans with a disability, their spouses or unmarried surviving spouses. Qualification for this
exemption requires the veteran’s disability to be of such a nature that the federal government has authorized payment
for purchase of specially adapted housing under the U.S. Code as certified to annually by the Illinois Department of
Veterans Affairs or for housing or adaptations donated by a charitable organization to such disabled veteran.
The Standard Homestead Exemption for Veterans with Disabilities provides an annual homestead exemption
to veterans with a service-connected disability based on the percentage of such disability. If the veteran has a (a)
service-connected disability of 30% or more but less than 50%, the annual exemption is $2,500, (b) service-
connected disability of 50% or more but less than 70%, the annual exemption is $5,000, and (c) service-connected
disability of 70% or more, the property is exempt from taxation.
The Returning Veterans’ Homestead Exemption is available for property owned and occupied as the principal
residence of a veteran in the assessment year, and the year following the assessment year, in which the veteran
returns from an armed conflict while on active duty in the United States armed forces. This provision grants a
one-time, two-year homestead exemption of $5,000.
Finally, the Homestead Exemption for Persons with Disabilities provides an annual homestead exemption in
the amount of $2,000 for property that is owned and occupied by certain disabled persons who meet State-mandated
guidelines.
Tax Levy
As part of the annual budgetary process of governmental units (the “Units”) with power to levy taxes in the
County, the designated body for each Unit annually adopts proceedings to levy real estate taxes. The administration
and collection of real estate taxes is statutorily assigned to the County Clerk and the County Treasurer. After the
Units file their annual tax levies, the County Clerk computes the annual tax rate for each Unit. The County Clerk
computes the Unit’s maximum allowable levy by multiplying the maximum tax rate for that Unit by the prior year’s
EAV for all property currently in the City. The prior year’s EAV includes the EAV of any new property, the current
year value of any annexed property and any recovered tax increment value, minus any disconnected property for the
current year under the Limitation Law. The tax rate for a Unit is computed by dividing the lesser of the maximum
allowable levy or the actual levy by the current year’s EAV.
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Extensions
The County Clerk then computes the total tax rate applicable to each parcel of real property by aggregating
the tax rates of all of the Units having jurisdiction over the particular parcel. The County Clerk extends the tax by
entering the tax (determined by multiplying the total tax rate by the EAV of that parcel for the current assessment
year) in the books prepared for the County Collector (the “Warrant Books”) along with the tax rates, the Assessed
Valuation and the EAV. The Warrant Books are the County Collector’s authority for the collection of taxes and are
used by the County Collector as the basis for issuing tax bills to all property owners.
Collections
Property taxes are collected by the County Collector, who is also the County Treasurer, who remits to each
Unit its share of the collections. Taxes levied in one year become payable during the following year in two
installments, the first due on March 1 and the second on the later of August 1 or 30 days after the mailing of the tax
bills. A payment due is deemed to be paid on time if the payment is postmarked on the due date. Beginning with the
first installment payable in 2010, the first installment is equal to 55% of the prior year’s tax bill. However, if a
Certificate of Error is approved by a court or certified on or before November 30 of the preceding year and before
the estimated tax bills are prepared, then the first installment is instead based on the certain percentage of the
corrected prior year’s tax bill. The second installment is for the balance of the current year’s tax bill, and is based on
the then current tax year levy, assessed value and Equalization Factor, and reflects any changes from the prior year
in those factors. The following table sets forth the second installment penalty date for the last 10 tax levy years in the
County; the first installment penalty date has been March 1 for all such years. However, for 2010, the first
installment penalty date was established as April 1 by statute.
SECOND INSTALLMENT
TAX LEVY YEAR PENALTY DATE
2009 December 13, 2010
2010 November 1, 2011
2011 August 1, 2012
2012 August 1, 2013
2013 August 1, 2014
2014 August 3, 2015
2015 August 1, 2016
2016 August 1, 2017
2017 August 1, 2018
2018 August 1, 2019
It is possible that the changes to the assessment appeals process described above will cause delays similar to
those experienced in past years in preparation and mailing of the second installment in future years. The County may
provide for tax bills to be payable in four installments instead of two. However, the County has not required
payment of tax bills in four installments. During the periods of peak collections, tax receipts are forwarded to each
Unit on a weekly basis. Upon receipt of taxes from the County Collector, the City promptly credits the taxes
received to the funds for which they were levied.
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With 90 days following the second installment due date, the County Collector presents the Warrant Books to
the Circuit Court and applies for a judgment for all unpaid taxes. The court orders resulting from the application for
judgment provides for an Annual Tax Sale (the “Annual Tax Sale”) of unpaid taxes shown on that year’s Warrant
Books. A public sale is held, at which time successful tax buyers pay the unpaid taxes plus penalties. In each such
public sale, the collector can use any “automated means.” Unpaid taxes accrue penalties at the rate of 1.5% per
month from their due date until the date of sale. Taxpayers can redeem their property by paying the amount paid at
the sale, plus a maximum of 12% for each six-month period after the sale. If no redemption is made within the
applicable redemption period (ranging from six months to two and one-half years depending on the type and
occupancy of the property) and the tax buyer files a petition in the Circuit Court, notifying the necessary parties in
accordance with the applicable law, the tax buyer receives a deed to the property. In addition, there are
miscellaneous statutory provisions for foreclosure of tax liens.
If there is no sale of the tax lien on a parcel of property at the Annual Tax Sale, the taxes are forfeited and
the property becomes eligible to be purchased at any time thereafter at an amount equal to all delinquent taxes and
interest accrued to the date of purchase. Redemption periods and procedures are the same as applicable to the Annual
Tax Sale.
The Scavenger Sale (the “Scavenger Sale”), like the Annual Tax Sale, is a sale of unpaid taxes. The
Scavenger Sale is held every two years on all property on which two or more years’ taxes are delinquent. The sale
price of the unpaid taxes is the amount bid at such sale, which may be less than the amount of delinquent taxes.
Redemption periods vary from six months to two and a half years depending upon the type and occupancy of the
property.
The City is a Home Rule unit of government and is not subject to the Limitation Law.
Truth in Taxation Law
Legislation known as the Truth in Taxation Law (the “Law”) limits the aggregate amount of certain taxes
which can be levied by, and extended for, a taxing district to 105% of the amount of taxes extended in the preceding
year unless specified notice, hearing and certification requirements are met by the taxing body. The express purpose
of the Law is to require published disclosure of, and hearing upon, an intention to adopt a levy in excess of the
specified levels. The provisions of the Law do not apply to levies made to pay principal of and interest on the Bonds.
The City covenanted in the Bond Ordinance that it will not take any action or fail to take any action which would
adversely affect the ability of the City to levy and collect the taxes levied by the City for payment of principal of and
interest on the Bonds. The City also covenanted that it and its officers will comply with all present and future laws
concerning the levy, extension and collection of such taxes levied by the City, collected and deposited as provided in
the Bond Ordinance.
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City of Evanston, Cook County, Illinois
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FINANCIAL INFORMATION
Summary of Financial Information
The City’s financial statements are audited annually by certified public accountants. The City’s financial
statements are completed on a modified accrual basis of accounting consistent with generally accepted accounting
principles applicable to governmental entities.
The following summary of financial information is taken from the CAFR of the City for fiscal years ended
December 31, 2015 through December 31, 2019. This summary does not purport to be complete, copies of which
are available upon request. Reference should be made to the CAFR for fiscal year ended December 31, 2019
included as APPENDIX A of this Official Statement. Sikich LLP has neither reviewed nor approved this summary.
No Consent or Updated Information Requested of the Auditor
The tables contained in this “FINANCIAL INFORMATION” section (the “Excerpted Financial
Information”) are from the audited financial statements of the City, including the audited financial statements for the
fiscal year ended December 31, 2019 (the “2019 Audit”), which was approved by formal action of the City Council
and attached to this Official Statement as APPENDIX A. The City has not requested the Auditor to update
information contained in the Excerpted Financial Information or the 2019 Audit; nor has the City requested that the
Auditor consent to the use of the Excerpted Financial Information or the 2019 Audit in this Official Statement. Other
than as expressly set forth in this Official Statement, the financial information contained in the Excerpted Financial
Information and 2019 Audit has not been updated since the date of the 2019 Audit. The inclusion of the Excerpted
Financial Information and 2019 Audit in this Official Statement in and of itself is not intended to demonstrate the
fiscal condition of the City since the date of the 2019 Audit. Questions or inquiries relating to financial information
of the City since the date of the 2019 Audit should be directed to the City.
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Statement of Net Position(1)
Audited as of December 31 Draft
2016 2017 2017 2018 2019
ASSETS:
Cash and Equivalents ........................................................... $ 33,670,978 $ 18,901,196 $ 15,457,547 $ 22,062,904 $ 15,356,403
Investments ........................................................................... 20,845,279 22,197,493 30,529,881 39,997,847
Receivables, Net of Allowance for Uncollectibles:
Property Taxes .................................................................... 39,341,669 40,496,906 40,970,189 42,535,188 46,888,583
Utility Taxes ........................................................................ 695,078 810,741 773,993 691,680 694,112
Notes ................................................................................... 8,826,272 8,143,355 8,435,420 300,000 400,000
Loans .................................................................................. 0 0 8,287,151 7,932,682
Special Assessments .......................................................... 303,578 236,596 616,153 505,950 482,723
Other ................................................................................... 1,086,214 2,019,471 1,890,739 2,242,069 974,586
Due from Other Governments ............................................... 8,849,902 8,099,813 6,897,928 7,594,341 9,131,085
Due from Component Unit .................................................... 505,111 843,954 0 184,855
Due from Fiduciary Funds ..................................................... 0 5,000 10,000 0
Internal Balances .................................................................. 1,464,686 217,508 142,598 (20,676) (816,877)
Inventories ............................................................................ 892,809 881,649 963,433 1,257,595 1,407,988
Prepaid Items ........................................................................ 1,897,919 2,437,950 1,505,795 543,658 2,231,472
Other Assets ......................................................................... 0 0 0 0 0
Net Pension Asset - IMRF .................................................... 0 0 0 8,569,417 0
Restricted Assets:
Cash and Equivalents and Investments .............................. 0 0 0 0 0
Capital Assets:
Capital Assets Not Being Depreciated ................................ 26,201,405 26,043,940 37,236,311 53,638,172 87,412,008
Capital Assets Being Depreciated, Net ............................... 139,908,905 141,634,859 136,489,442 132,969,350 131,245,836
Total Assets ...................................................................... $263,644,526 $271,618,217 $273,587,041 $311,891,535 $343,338,448
DEFERRED OUTFLOWS OF RESOURCES:
Pension Items - Police .......................................................... $ 8,804,263 $ 13,132,006 $ 17,597,313 $ 18,486,534 $ 22,189,652
Pension Items - Fire .............................................................. 7,048,312 8,498,842 13,605,333 12,660,843 15,614,276
OPEB Items .......................................................................... 0 0 0 0 2,466,349
Pension Items - IMRF ........................................................... 15,016,137 18,078,641 12,906,817 2,816,383 17,493,657
Total Deferred Outflows of Resources .............................. $ 30,868,712 $ 39,709,489 $ 44,109,463 $ 33,963,760 $ 57,763,934
Total Assets and Deferred Outflows of Resources ........... $294,513,238 $311,327,706 $317,696,504 $345,855,295 $401,102,382
LIABILITIES:
Vouchers Payable ................................................................. $ 5,603,173 $ 6,966,964 $ 9,540,454 $ 9,305,731 $ 16,577,344
Accrued Payroll ..................................................................... 600,834 839,121 1,110,921 1,164,967 2,261,457
Accrued Interest .................................................................... 374,114 340,667 378,652 416,505 487,754
Other Payables ..................................................................... 0 0 0 0
Due to Other Governments ................................................... 213,634 442,788 94,969 98,654 128,501
Pension Contribution Payable ............................................... 0 0 0 0
Due to Component Unit ........................................................ 0 309,962 12,794 0 324,908
Due to Fiduciary Fund ........................................................... 47,302 60,757 60,020 71,534 33,398
Unearned Revenue ............................................................... 328,675 1,246,032 1,092,133 1,062,423 1,075,374
Noncurrent Liabilities:
Due Within One Year .......................................................... 19,790,021 21,946,797 16,556,417 17,560,617 16,025,178
Due in More Than One Year ............................................... 297,787,184 337,312,768 341,857,594 380,901,001 410,052,020
Total Liabilities .................................................................. $324,744,937 $369,465,856 $370,703,954 $410,581,432 $446,965,934
DEFERRED INFLOWS OF RESOURCES:
Pension Items - Police Pension ............................................ $ 2,032,166 $ 1,524,126 $ 2,678,500 $ 7,430,082 $ 7,823,290
Pension Items - Fire Pension ................................................ 0 0 2,699,350 2,645,470 6,779,910
Pension Items - IMRF ........................................................... 0 0 1,693,721 14,763,695 3,770,156
OPEB Items .......................................................................... 0 0 0 1,090,158 986,277
Property Taxes Levied for Future Periods ............................ 39,380,879 40,496,906 40,970,189 42,535,188 46,888,583
Total Deferred Inflows of Resources ................................. $ 41,413,045 $ 42,021,032 $ 48,041,760 $ 68,464,593 $ 66,248,216
Total Liabilities and Deferred Inflows of Resources .......... $366,157,982 $411,486,888 $418,745,714 $479,046,025 $513,214,150
NET POSITION:
Net Investment in Capital Assets .......................................... $ 47,952,870 $ 51,587,637 $ 51,574,591 $ 52,536,443 $ 53,783,908
Restricted .............................................................................. 16,408,973 18,523,340 11,990,220 8,708,515 15,555,267
Unrestricted ........................................................................... (136,006,587) (170,270,160) (164,614,021) (194,435,688) (181,450,943)
Total Net Position .............................................................. $ (71,644,744) $(100,159,183) $(101,049,210) $(133,190,730) $(112,111,768)
Note: (1) Source: the City’s audited financial statements for years ending December 31, 2015-2019.
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Statement of Activities
Governmental Activities
Net (Expense) Revenue and Changes in Net Position(1)
For the Fiscal Year Ended December 31 Draft
2015 2016 2017 2018 2019
GOVERNMENTAL ACTIVITIES:
General Management and Support ........................... $ (3,860,429) $ (8,062,835) $ (12,716,564) $ (11,011,284) $ (10,634,147)
Public Safety ............................................................. (54,200,206) (51,929,456) (57,355,765) (76,193,234) (51,408,088)
Public Works ............................................................. (16,352,919) (8,990,122) (21,699,349) (19,838,572) (17,792,490)
Health and Human Resource Development ............. (1,634,434) (2,200,993) (2,211,601) (2,389,876) (1,839,648)
Recreational and Cultural Opportunities ................... (4,759,492) (8,401,069) (8,621,626) (7,732,640) (4,700,095)
Housing and Economic Development ....................... (6,097,016) (8,064,132) 3,392,458 (665,896) 2,915,784
Interest ...................................................................... (3,756,570) (3,778,833) (3,354,290) (4,683,429) (5,453,818)
Total Governmental Activities ............................. $(90,661,066) $ (91,427,440) $(102,566,737) $(122,514,931) $ (88,912,502)
GENERAL REVENUES:
Taxes:
Property Tax ......................................................... $ 45,840,494 $ 45,610,041 $ 46,563,227 $ 47,101,540 $ 44,162,966
Other Taxes .......................................................... 4,144,317 4,558,031 7,034,356 8,322,498 9,257,763
Personal Property Replacement Taxes ................ 1,312,384 1,421,037 1,394,387 1,350,173 1,744,366
Sales and Home Rule Tax .................................... 17,758,320 17,932,528 16,070,630 16,962,657 16,905,373
Utility Tax .............................................................. 7,081,574 6,661,934 6,607,719 6,667,199 6,372,647
Liquor Tax ............................................................. 2,531,974 2,647,321 3,009,899 3,211,772 3,367,406
Parking Tax ........................................................... 2,614,820 2,616,846 2,965,327 2,983,168 3,271,175
Real Estate Transfer Tax ...................................... 3,485,534 3,527,714 3,888,522 3,805,801 2,671,279
Income Tax ............................................................. 8,266,906 7,155,930 6,767,021 7,185,203 7,991,868
Investment Income .................................................. 29,574 118,340 234,780 778,276 1,669,433
Miscellaneous ......................................................... 1,512,793 4,628,123 3,343,422 5,260,067 4,373,920
Transfers ................................................................. 631,410 433,484 3,797,420 1,480,488 8,203,268
Total General Revenues ..................................... $ 95,210,100 $ 97,311,329 $ 101,676,710 $ 105,108,842 $ 109,991,464
Change in Net Position ............................................. $ 4,549,034 $ 5,883,889 $ (890,027) $ (17,406,089) $ 21,078,962
Net Position - Beginning of Year ............................... $(76,193,778)(2) $(106,043,072)(2) $(100,159,183) $(115,784,641)(2) $(133,190,730)
Net Position - End of Year ........................................ $(71,644,744) $(100,159,183) $(101,049,210) $(133,190,730) $(112,111,768)
Notes: (1) Source: the City’s audited financial statements for years ending December 31, 2015-2019.
(2) As restated.
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General Fund(1)
Balance Sheet
Audited as of December 31 Draft
2015 2016 2017 2018 2019
ASSETS:
Cash and Equivalents ......................................................... $ 2,168,922 $ 1,230,734 $ 4,036,411 $ 3,061,672 $ 7,227,257
Investments ......................................................................... 0 5,093,668 1,731,308 1,046,721 1,508,466
Receivables:
Property Taxes .................................................................. 27,177,454 28,177,453 28,599,196 30,009,195 32,472,987
Utility ................................................................................. 695,078 810,741 773,993 691,680 694,112
Notes ................................................................................. 263,600 200,000 300,000 300,000 400,000
Other ................................................................................. 263,366 1,548,313 1,861,808 2,237,788 929,505
Due from Other Governments ............................................. 8,567,535 7,066,670 6,120,698 6,878,584 7,805,551
Due from Component Unit .................................................. 0 193,159 0 184,855
Due from Other Funds ........................................................ 2,497,033 3,430,218 3,846,698 5,598,151 7,318,558
Prepaid Items ...................................................................... 32,500 0 0 0
Advances to Fiduciary Funds .............................................. 0 5,000 10,000 0
Advances to Other Funds ................................................... 0 122,663 0 0
Inventories .......................................................................... 85,933 0 0 9,966 15,394
Total Assets .................................................................... $41,751,421 $47,878,619 $47,280,112 $50,018,612 $58,371,830
LIABILITIES:
Vouchers Payable ............................................................... $ 2,187,056 $ 3,042,151 $ 3,569,393 $ 2,997,845 $ 3,194,607
Accrued Payroll ................................................................... 600,834 839,121 1,110,921 1,164,967 2,261,457
Due to Other Funds ............................................................ 420,934 3,368,372 23,967 0 0
Due to Component Unit ...................................................... 0 0 0 0 324,908
Due to Fiduciary Funds ....................................................... 0 60,757 60,020 71,534 33,398
Advances from Other Funds ............................................... 596,000 476,800 476,800 1,857,600 4,119,200
Unearned Revenue ............................................................. 25,097 246,032 92,133 62,423 75,374
Total Liabilities ................................................................ $ 3,829,921 $ 8,033,233 $ 5,333,234 $ 6,154,369 $10,008,944
DEFERRED INFLOWS OF RESOURCES:
Property Taxes Levied for Future Periods .......................... $27,216,664 $28,177,453 $28,599,196 $30,009,195 $32,472,987
Total Deferred Inflows of Resources ............................... $27,216,664 $28,177,453 $28,599,196 $30,009,195 $32,472,987
Total Liabilities and Deferred Inflows of Resources ........ $31,046,585 $36,210,686 $33,932,430 $36,163,564 $42,481,931
FUND BALANCES:
Nonspendable ..................................................................... $ 118,433 $ 0 $ 300,000 $ 309,966 $ 415,394
Assigned ............................................................................. 5,671,992 5,045,638 4,179,617 4,303,220 4,329,586
Unassigned ......................................................................... 4,914,411 6,622,295 8,868,065 9,241,862 11,144,919
Total Fund Balances ....................................................... $10,704,836 $11,667,933 $13,347,682 $13,855,048 $15,889,899
Total Liabilities, Deferred Inflows, and Fund Balances ... $41,751,421 $47,878,619 $47,280,112 $50,018,612 $58,371,830
Note: (1) Source: the City’s audited financial statements for years ending December 31, 2015-2019.
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General Fund(1)
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Fiscal Year Ended December 31 Draft
2015 2016 2017 2018 2019
REVENUES:
Taxes .................................................................................. $ 52,628,569 $ 54,336,773 $ 58,812,954 $ 60,830,670 $ 62,839,205
Licenses and Permits .......................................................... 12,184,303 17,933,413 13,357,610 11,663,823 10,011,661
Intergovernmental ............................................................... 18,998,689 18,445,108 18,024,694 19,045,016 19,855,436
Charges for Service ............................................................ 8,224,155 8,694,803 8,679,945 9,993,411 8,840,673
Fines and Forfeits ............................................................... 3,554,188 3,611,901 3,467,693 3,765,058 5,108,237
Investment Income .............................................................. 6,573 30,285 38,558 94,929 210,357
Miscellaneous .................................................................... 950,964 1,338,381 1,858,107 2,536,638 1,777,486
Total Revenues ............................................................... $ 96,547,441 $104,390,664 $104,239,561 $107,929,545 $108,643,055
EXPENDITURES:
Current:
General Management and Support ................................... $ 11,753,081 $ 15,929,441 $ 16,839,903 $ 16,101,597 $ 16,725,107
Public Safety ..................................................................... 58,461,316 60,939,168 63,444,262 64,252,245 64,372,499
Public Works ..................................................................... 16,866,953 13,240,692 13,032,463 12,616,790 12,881,405
Health and Human Resource Development ..................... 3,140,999 3,021,327 3,110,698 3,141,991 2,989,435
Recreational and Cultural Opportunities ........................... 11,079,855 11,893,837 12,371,359 12,789,472 12,246,544
Housing and Economic Development ............................... 2,359,753 2,455,754 2,536,144 3,260,808 2,902,161
Total Expenditures .......................................................... $103,661,957 $107,480,219 $111,334,829 $112,162,903 $112,117,151
Excess (Deficiency) of Revenues Over Expenditures ....... $ (7,114,516) $ (3,089,555) $ (7,095,268) $ (4,233,358) $ (3,474,096)
OTHER FINANCING SOURCES (USES):
Transfers In ......................................................................... $ 7,769,334 $ 8,099,626 $ 12,446,096 $ 8,133,142 $ 8,817,013
Transfers Out ...................................................................... (3,169,989) (4,046,974) (3,671,079) (3,392,418) (3,308,066)
Total Other Financing Sources (Uses) ............................ $ 4,599,345 $ 4,052,652 $ 8,775,017 $ 4,740,724 $ 5,508,947
Net Change in Fund Balances ............................................ $ (2,515,171) $ 963,097 $ 1,679,749 $ 507,366 $ 2,034,851
Fund Balances - Beginning of Year .................................... $ 13,220,007(2) $ 10,704,836 $ 11,667,933 $ 13,347,682 $ 13,855,048
Fund Balances - End of Year .............................................. $ 10,704,836 $ 11,667,933 $ 13,347,682 $ 13,855,048 $ 15,889,899
Notes: (1) Source: the City’s audited financial statements for years ending December 31, 2015-2019.
(2) As restated.
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Overview of Budget for Fiscal Years 2018, 2019 and 2020
The total budget of the City for the fiscal year ending December 31, 2018 was $308.8 million. The General
Fund portion of the total budget for fiscal year ending December 31, 2018 was $114.2 million. The City ended the
fiscal year ending December 31, 2018 for the General Fund with a surplus of $507,366.
The total budget of the City for the fiscal year ending December 31, 2019 was $319.2 million. The General
Fund portion of the total budget for fiscal year ending December 31, 2019 was $114.2 million. The City ended the
fiscal year ending December 31, 2019 for the General Fund with a surplus of $2.0 million.
The total budget of the City for the fiscal year ending December 31, 2020 is $317.3 million. The General
Fund portion of the total budget for fiscal year ending December 31, 2020 is $118.8 million. The City expects the
General Fund to end the fiscal year ending December 31, 2020 with a surplus of approximately $1.6 million,
excluding transfers.
General Fund(1)
Budget Financial Information
Projected
Budget Budget
Twelve Months Twelve Months
Ending Ending
12/31/2020 12/31/2021
REVENUES:
Property Taxes .................................................................................... $ 29,362,987 $ 30,386,622
Other Taxes ......................................................................................... 55,240,000 55,040,000
Oher Revenue ..................................................................................... 1,655,000 1,055,000
Licenses, Permits and Fees ................................................................ 7,663,550 7,663,550
Charges for Services ........................................................................... 10,187,350 10,187,350
Interfund Transfers .............................................................................. 8,979,103 8,599,103
Fines and Forfeitures ........................................................................... 4,670,500 4,670,500
Intergovernmental Revenue ................................................................ 1,006,967 1,006,967
Interest Income .................................................................................... 55,100 55,100
Total Revenues ................................................................................. $118,820,557 $118,664,192
EXPENDITURES:
General Government ........................................................................... $ 19,946,334 $ 19,810,305
Community Development .................................................................... 4,134,004 4,226,659
Police ................................................................................................... 41,131,727 42,585,548
Fire Management and Support ............................................................ 25,985,716 26,850,760
Health .................................................................................................. 1,374,177 1,397,250
Parks, Recreation and Community Service ......................................... 11,661,451 11,821,200
Public Works Agency ........................................................................... 12,967,082 12,630,021
Total Expenditures ............................................................................ $117,200,492 $119,321,743
Excess (Deficiency) of Revenues Over (Under) Expenditures ............ $ 1,620,065 $ (657,551)
Note: (1) Source: the City.
Insurance Coverage
The City maintains commercial all-risk property insurance with regard to City facilities, subject to a
deductible of $75,000 per occurrence. The City maintains general liability insurance for claims in excess of $2.0
million per occurrence.
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PENSION AND RETIREMENT OBLIGATIONS(1)
[TO BE UPDATED BY SYCAMORE]
Illinois Municipal Retirement Fund
The City contributes to the Illinois Municipal Retirement Fund (“IMRF”), a defined benefit agent multiple-
employer public employee retirement system that acts as a common investment and administrative agent for local
governments and school districts in the State (other than those covered by the Police or Firefighters' Pension
Plan). The Illinois Pension Code establishes the benefit provisions of the plan that can only be amended by the
Illinois General Assembly. IMRF issues a publicly available financial report that includes financial statements and
supplementary information for the plan as a whole, but not by individual employer. That report may be obtained
online at www.imrf.org or by writing to the Illinois Municipal Retirement Fund, 2211 York Road, Suite 500, Oak
Brook, Illinois 60523.
Plan Administration. All employees hired in positions that meet or exceed the prescribed annual hourly
standard must be enrolled in IMRF as participating members. The plan is accounted for on the economic resources
measurement focus and the accrual basis of accounting. Employer and employee contributions are recognized when
earned in the year that the contributions are required; benefits and refunds are recognized as an expense and
liability when due and payable.
Benefits Provided. IMRF provides two tiers of pension benefits. Employees hired before January 1, 2011,
are eligible for Tier 1 benefits. Tier 1 employees are vested for pension benefits when they have at least eight
years of qualifying service credit. Tier 1 employees who retire at age 55 (at reduced benefits) or after age 60 (at
full benefits) with eight years of service are entitled to an annual retirement benefit, payable monthly for life, in
an amount equal to 1-2/3% of the final rate of earnings, for the first 15 years of service credit, plus 2% for each
year of service credit after 15 years to a maximum of 75% of their final rate of earnings. The final rate of earnings
is the highest total earnings during any consecutive 48 months within the last 10 years of service, divided by 48.
Employees hired on or after January 1, 2011, are eligible for Tier 2 benefits. For Tier 2 employees,
pension benefits vest after ten years of service. Participating members who retire at age 62 (reduced benefits) or
after age 67 (full benefits) with ten years of credited service are entitled to an annual retirement benefit, payable
monthly for life, in an amount equal to 1-2/3% of their final rate of earnings, for the first 15 years of service
credit, plus 2% for each year of service credit after 15 years to a maximum of 75% of their final rate of earnings.
Final rate of earnings is the highest total earnings during any 96 consecutive months within the last 10 years of
service, divided by 96.
Plan Membership. At December 31, 2016, IMRF membership consisted of the following:
Inactive employees or their beneficiaries currently receiving benefits 664
Inactive employees entitled to but not yet receiving benefits 353
Active employees 539
Total 1,556
The IMRF data included in the table above included membership of both the City and the Library.
Contributions. Employees participating in IMRF are required to contribute 4.50% of their annual covered
salary to IMRF. The member rate is established by State statute. The City is required to contribute the remaining
amounts necessary to fund IMRF as specified by statute. The employer contribution rate for the calendar year
ended December 31, 2017 was 10.66% of covered payroll.
(1)Source: The City; CAFR for fiscal year ended 12/31/2017.
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Actuarial Assumptions. The City’s net pension liability was measured as of December 31, 2016 and the
total pension liability used to calculate the net pension liability was determined by an actuarial valuation performed
as of the same date using the following actuarial methods and assumptions:
Actuarial Valuation Date 12/31/2016
Actuarial Cost Method Entry‐age Normal
Asset Valuation Method Market Value
Inflation Rate 2.75%
Salary Increases 3.75% ‐ 14.50%
Investment Rate of Return 7.50%
Cost of Living Adjustments 3.00%
For nondisabled retirees, an IMRF specific mortality table was used with fully generational projection scale
MP-2014 (base year 2012). IMRF specific rates were developed from the RP-2014 Blue Collar Health Annuitant
Mortality Table with adjustments to match current IMRF experience. For disabled retirees, an IMRF specific
mortality table was used with fully generational projection scale MP-2014 (base year 2012). IMRF specific rates
were developed from the RP-2014 Disabled Retirees Mortality Table applying the same adjustment that were
applied for nondisabled lives. For active members, an IMRF specific mortality table was used with fully
generational projection scale MP-2014 (base year 2012). IMRF specific rates were developed from the RP-2014
Employee Mortality Table with adjustments to match current IMRF experience. Changes in assumptions related to
retirement age and mortality were made since the prior measurement date.
Discount Rate. The discount rate used to measure the total pension liability was 7.50%. The projection of
cash flows used to determine the discount rate assumed that member contributions will be made at the current
contribution rate and that the City contributions will be made at rates equal to the difference between actuarially
determined contribution rates and the member rate. Based on those assumptions, the City’s fiduciary net position
was projected to be available to make all projected future benefit payments of current plan members.
Discount Rate Sensitivity. The following is a sensitivity analysis of the net pension liability (asset) to
changes in the discount rate. The table below presents the net pension liability (asset) of the City calculated using
the discount rate of 7.50% as well as what the City’s net pension liability (asset) would be if it were calculated
using a discount rate that is 1 percentage point lower (6.50%) or 1 percentage point higher (8.50%) than the
current rate:
Current Discount Rate
1% Decrease (6.50%)(7.50%)1% Increase (8.50%)
City $41,946,384 $15,480,181 $(6,317,096)
Library 4,072,688 1,503,385 (613,344)
Total $46,019,072 $16,983,566 $(6,930,440)
The remainder of this page was left blank intentionally.
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Schedule of Changes in Net Pension Liability and Related Ratios.
Total Pension Liability – Calendar Year Ending December 31, 2016
Service Cost $ 3,951,687
Interest 16,947,408
Changes in Benefit Terms ‐
Difference Between Expected and Actual Experience (2,905,680)
Changes of Assumptions (269,039)
Benefit Payments, including Refunds of Employee Contributions (12,270,564)
Net Change in Total Pension Liability 5,453,812
Total Pension Liability – Beginning of Year 230,426,570
Total Pension Liability – End of Year $235,880,382
Plan Fiduciary Net Position – Calendar Year Ending December 31, 2016
Contributions – Employer $ 3,963,856
Contributions – Employee 1,705,636
Net investment income 14,441,739
Benefit payments, including Refunds of Member Contributions (12,270,564)
Administrative Expense (142,981)
Net Change in Plan Fiduciary Net Position 7,697,686
Plan Fiduciary Net Position – Beginning 211,199,130
Plan Fiduciary Net Position – Ending $218,896,816
Employer Net Pension Liability $ 16,983,566
Plan Fiduciary Net Position as a % of Total Pension Liability 92.80%
Covered‐Employee Payroll $ 37,477,116
City’s Net Pension Liability as a % of Covered‐Employee Payroll 45.32%
Schedule of Employer Contributions.
Fiscal Year
Actuarially
Contribution
Covered
Contribution as
a % of Covered
Ended Determined Actual Deficiency %Employee Employee
December 31, Contribution Contribution (Excess)Contributed Payroll Payroll
2017 $3,698,900 $3,695,564 $ 3,336 99.9%$37,514,202 9.9%
2016 3,882,629 3,963,856 (81,227) 102.1% 37,477,116 10.6%
2015 3,977,718 4,018,268 (40,550)101.0%37,703,487 10.7%
Police and Firefighters’ Pension Plans
Plan Administration. The Police Pension Plan and Firefighters' Pension Plan are contributory, defined benefit
public employee retirement plans administered by the City and a Board of Trustees for each fund. All sworn City police
officers and firefighters are participants in the plans. The plans do not issue stand-alone financial reports and they are
not included in the report of a public employee retirement system or another entity. The City accounts for the Police
Pension and Firefighters' Pension Plans as pension trust funds.
The plans are governed by a five-member pension board. Two members appointed by the City's Council, one
elected by retired pension members, and two elected by active members, constitute the pension board.
The Police and Firefighters' Pension Plans are accounted for on the economic resources measurement focus and
the accrual basis of accounting. Employer and employee contributions are recognized when earned in the year that the
contributions are required, benefits and refunds are recognized on an expense and liability when due and payable.
For employer contributions, the City’s budget policy is to fund pension plans at the funding level recommended
annually by the actuary. The General Fund is used to liquidate the net pension liability.
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Benefits Provided. As provided for by State statute, the Police and Firefighters' Pension Funds provide
retirement benefits as well as death and disability benefits to employees grouped into two tiers. Tier 1 is for
employees hired prior to January 1, 2011 and Tier 2 is for employees hired after that date. The following is a
summary of the Police and Firefighters' Pension Funds as provided for by State statute.
Police Pension Plan
Tier 1 - Covered employees attaining the age of 50 or more with 20 or more years of creditable service are
entitled to receive an annual retirement benefit of one half of the salary attached to the rank on the last day of
service, or for one year prior to the last day, whichever is greater. The pension shall be increased by 2.5% of
such salary for each additional year of service over 20 years up to 30 years to a maximum of 75% of such
salary. Employees with at least 8 years but less than 20 years of credited service may retire at or after age 60 and
receive a reduced retirement benefit. The monthly pension of a police officer who retired with 20 or more years
of service after January 1, 1977 shall be increased annually, following the first anniversary date of retirement and
paid upon reaching at least age 55, by 3% of the original pension and 3% compounded annually thereafter.
Tier 2 - Covered employees attaining the age of 55 or more with 10 or more years of creditable service are
entitled to receive a monthly pension of 2.5% of the final average salary for each year of creditable service. The
salary is initially capped at $106,800 but increases annually thereafter and is limited to 75% of final average
salary. Employees with 10 or more years of creditable service may retire at or after age 50 and receive a reduced
retirement benefit. The monthly pension of a police officer shall be increased annually on the January 1 occurring
either on or after the attainment of age 60 or the first anniversary of the pension start date, whichever is later.
Each annual increase shall be calculated at 3% or one-half the annual unadjusted percentage increase in the
consumer price index (“CPI”), whichever is less.
Firefighters’ Pension Plan
Tier 1 - Covered employees attaining the age of 50 or more with 20 or more years of creditable service are
entitled to receive a monthly retirement benefit of one-half of the monthly salary attached to the rank held in the
fire service at the date of retirement. The monthly pension shall be increased by one-twelfth of 2.5% of such
monthly salary for each additional month over 20 years of service through 30 years of service to a maximum of
75% of such monthly salary. Employees with at least 10 years but less than 20 years of credited service may retire
at or after age 60 and receive a reduced retirement benefit. The monthly pension of a firefighter who retired with
20 or more years of service after January 1, 1977 shall be increased annually, following the first anniversary date
of retirement and paid upon reaching at least the age 55, by 3% of the original pension and 3% compounded
annually thereafter.
Tier 2 - Covered employees attaining the age of 55 or more with 10 or more years of creditable service are
entitled to receive a monthly pension of 2.5% of the final average salary for each year of creditable service. The
salary is initially capped at $106,800 but increases annually thereafter and is limited to 75% of final average
salary. Employees with 10 or more years of creditable service may retire at or after age 50 and receive a reduced
retirement benefit. The monthly pension of a firefighter shall be increased annually on the January 1 occurring
either on or after the attainment of age 60 or the first anniversary of the pension start date, whichever is later.
Each annual increase shall be calculated at 3% or one-half the annual unadjusted percentage increase in the CPI,
whichever is less.
Plan Membership. At January 1, 2017, plan membership consisted of the following:
Police Firefighters’
Inactive plan members or their beneficiaries currently receiving benefits 177 137
Inactive plan members entitled to but not yet receiving benefits 17 3
Active plan members 165 103
Total 359 243
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Contributions. Covered employees are required to contribute 9.91% of their base salary to the Police Pension
Plan. If an employee leaves covered employment with less than 20 years of service, accumulated employee contributions
may be refunded without accumulated interest. The City is required to contribute the remaining amounts necessary to
finance the plans as actuarially determined by an enrolled actuary. Effective January 1, 2011, the City's contributions
must accumulate to the point where the past service cost for the Police Pension Plan is 90% funded by the year 2040.
For the year ended December 31, 2017, the City's contribution was 67.09% of covered payroll.
Participants contribute a fixed percentage of their base salary to the Firefighters' Pension Plan. At December
31, 2017, the contribution percentage was 9.455%. If a participant leaves covered employment with less than 20 years
of service, accumulated participant contributions may be refunded without accumulated interest. The City is required to
contribute the remaining amounts necessary to finance the plan as actuarially determined by an enrolled actuary.
Effective January 1, 2011, the City’s contributions must accumulate to the point where the past service cost for the
Firefighters' Pension Plan is 90% funded by the year 2040. For the year ended December 31, 2017, the City’s
contribution was 79.58% of covered payroll.
Actuarial Assumptions(1). The City’s total pension liability was determined by an actuarial valuation performed
using the following actuarial methods and assumptions:
Police Firefighters’
Actuarial Valuation Date 12/31/2017 12/31/2017
Actuarial Cost Method Entry‐age Normal Entry‐age Normal
Asset Valuation Method Market Value Market Value
Inflation Rate 2.50% 2.50%
Salary Increases 7.36% ‐ 3.62% 7.36% ‐ 3.62%
Investment Rate of Return 6.50% 6.50%
Cost of Living Adjustments 3.00% ‐1.25%3.00% ‐ 1.25%
Mortality rates were based on the RP-2000 Combined Healthy Mortality table with a Blue Collar Adjustment,
projected to the valuation date using Scale BB; disabled mortality rate is based on RP-2000 Disabled Retiree Mortality
table, projected to the valuation date using Scale BB.
Discount Rate(1). The discount rate used to measure both the total police pension liability and the total
firefighters' pension liability was 6.50%. The projection of cash flows used to determine the discount rate assumed that
member contributions will be made at the current contribution rate and that the City contribution will be made at rates
equal to the difference between actuarially determined contribution rates and the member rate. Based on those
assumptions, both the Police Pension Plan's and the Firefighter’s Pension Plan's fiduciary net position was projected to
be available to make all projected future benefit payments of current plan members.
Discount Rate Sensitivity(1). The following is a sensitivity analysis of the net pension liability (asset) to changes
in the discount rate. The table below presents the net pension liability (asset) of the City calculated using the discount
rate of 6.50% as well as what the City’s net pension liability (asset) would be if it were calculated using a discount rate
that is 1 percentage point lower (5.50%) or 1 percentage point higher (7.50%) than the current rate:
Current Discount Rate
1% Decrease (5.50%)(6.50%)1% Increase (7.50%)
Police $134,626,063 $103,897,772 $ 78,684,576
Firefighters’ 111,627,360 89,151,276 70,686,477
Total $246,253,423 $193,049,048 $149,371,053
(1)Source: The City; Actuarial Valuation Reports for fiscal year ended 12/31/2017. The values contained in the Actuarial Valuation Reports for fiscal year ended 12/31/2017 assume Investment
Rates of Return of 6.50% for both the Police Pension Plan and Firefighters’ Pension Plan, which is an adjustment from the values contained in the CAFR for fiscal year ended 12/31/2017, which
assumed Investment Rates of Return of 6.25%.
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Schedule of Changes in Net Pension Liability and Related Ratios(1)
Total Pension Liability – Calendar Year Ending December 31, 2017
Police
Firefighters’
Service Cost $ 3,993,751 $ 2,813,961
Interest 14,088,889 10,507,435
Changes in Benefit Terms ‐ ‐
Difference Between Expected and Actual Experience 424,390 368,761
Changes of Assumptions ‐ ‐
Benefit Payments, including Refunds of Employee Contributions (11,475,943) (8,608,369)
Net Change in Total Pension Liability 7,031,087 5,080,788
Total Pension Liability – Beginning of Year 218,496,352 163,143,565
Total Pension Liability – End of Year $225,527,439 $168,224,353
Plan Fiduciary Net Position – Calendar Year Ending December 31, 2017
Contributions – Employer $ 10,300,549 $ 8,205,800
Contributions – Employee 1,521,467 974,992
Net investment income 15,240,680 7,974,296
Benefit payments, including Refunds of Member Contributions (11,475,943) (8,609,369)
Administrative Expense (148,631) (72,640)
Net Change in Plan Fiduciary Net Position 15,438,122 8,473,079
Plan Fiduciary Net Position – Beginning 106,191,545 70,599,998
Plan Fiduciary Net Position – Ending $121,629,667 $ 79,073,077
Employer Net Pension Liability $103,897,772 $ 89,151,276
Plan Fiduciary Net Position as a % of Total Pension Liability 53.93% 47.00%
Covered‐Employee Payroll $ 15,352,846 $ 10,311,920
City’s Net Pension Liability as a % of Covered‐Employee Payroll 676.73% 864.55%
Schedule of Employer Contributions(1)
Police Pension Plan
Fiscal Year
Ended
December
31,
Actuarially
Determined
Contribution
Actual
Contribution
Contribution
Deficiency
(Excess)
%
Contributed
Covered
Employee
Payroll
Contribution as
a % of Covered
Employee
Payroll
2017 $10,237,200 $10,300,549 $ (63,349)100.6%$15,352,846 67.1%
2016 9,380,940 9,450,824 (69,884)100.7%17,474,672 54.1%
2015 8,257,475 8,804,264 (546,789)106.6%14,921,328 59.0%
Firefighters’ Pension Plan
Fiscal Year
Ended
December
31,
Actuarially
Determined
Contributio
n
Actual
Contribution
Contributio
n Deficiency
(Excess)
%
Contributed
Covered
Employee
Payroll
Contribution as
a % of Covered
Employee
Payroll
2017 $8,148,709 $8,205,800 $ (57,091)100.7%$10,311,920 79.6%
2016 7,350,865 7,396,641 (45,776)100.6%10,546,779 70.1%
2015 5,903,483 6,385,244 (481,761)108.2%10,396,357 61.4%
(1)Source: The City; Actuarial Valuation Reports for fiscal year ended 12/31/2017. The values contained in the Actuarial Valuation Reports for fiscal year ended 12/31/2017
assume Investment Rates of Return of 6.50% for both the Police Pension Plan and Firefighters’ Pension Plan, which is an adjustment from the values contained in the CAFR for
fiscal year ended 12/31/2017, which assumed Investment Rates of Return of 6.25%.
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OTHER POSTEMPLOYMENT BENEFITS(1)
The City's and Library’s group health insurance plan provides coverage to active employees and retirees (or
other qualified terminated employees) at blended premium rates. This results in an other postemployment benefit
(“OPEB”) for the retirees, commonly referred to as an implicit rate subsidy. The group health insurance plan does
not issue a publicly available financial report.
Contribution requirements are established through State laws. The City and Library implicitly contribute the
difference between retiree's contributions and unblended rates. Retirees pay 100% of the blended premiums to cover
themselves and their covered dependents ranging from $493 for single coverage to $1,891 for family coverage. The
City pays 100% of health care premiums for police officers and firefighters, their dependents, and their surviving
spouses and dependent children if they were injured or killed in the line of duty during an emergency, ranging from
$493 for single coverage to $1,891 for family coverage. For the year ended December 31, 2017, the City and
Library's estimated contribution to the plan is $832,345. The City's and the Library's annual OPEB cost (expense) is
calculated based on the annual required contribution of the employer (“ARC”), an amount actuarially determined in
accordance with parameters of GASB Statement No. 45. The ARC represents a level of funding that, if paid on an
ongoing basis, is projected to cover normal cost each year and amortize any unfunded actuarial liabilities (or funding
excess) over a period not to exceed 30 years.
Plan Membership. At December 31, 2016 (the date of last actuarial valuation), membership consisted of the
following:
Retirees and beneficiaries currently receiving benefits 87
Terminated employees entitled to but not yet receiving benefits ‐
Active employees 729
Total 816
The following table shows the components of the City’s annual OPEB cost for the year ended December 31,
2017, the estimated contributions to the plan, and changes in the City’s net OPEB obligation to the retiree health plan:
ARC $1,271,450
Interest on net OPEB obligation 127,747
Adjustment to Annual Required Contribution (108,410)
Annual OPEB cost 1,290,787
Contributions made (822,579)
Change in OPEB obligation 468,208
Net OPEB obligation ‐ Beginning 2,838,835
Net OPEB obligation ‐ Ending $3,307,043
Trend Information. The City's annual OPEB cost, the percentage of annual OPEB cost contributed to the
plan, and the net OPEB obligation for 2017 and two years prior were as follows:
Fiscal Year
Ending
Annual
OPEB Cost
% of OPEB
Contributed
Net OPEB
Obligation
12/31/2017 $1,290,787 63.73%$3,304,043
12/31/2016 1,287,185 58.89%2,838,835
12/31/2015 1,086,641 92.27%2,309,788
(1)Source: The City; CAFR for fiscal year ended 12/31/2017.
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Funding Status. As of December 31, 2017, the City’s actuarial accrued liability for benefits was
$15,018,773, all of which was unfunded. The covered payroll (annual payroll of active employees covered by the
plan) was $62,745,197, and the percentage of the unfunded actuarial accrued liability to covered payroll was
23.94%.
In the actuarial valuation as of December 31, 2016, the entry-age normal cost method was used. The actuarial
assumptions include a 4.5% discount rate and an annual health care cost trend rate of 8.0% initially, reduced by
decrements to an ultimate rate of 4.5%. Both rates include a 3.5% price inflation assumption. The actuarial value of
retiree health plan assets was determined using techniques that spread the effects of short-term volatility in the market
value of investments over a three-year period. Retiree health plan's unfunded actuarial accrued liability is being
amortized as a level percentage of projected payroll on an open basis. The amortization period at December 31, 2016
was 30 years.
REGISTRATION, TRANSFER AND EXCHANGE
See also APPENDIX B for information on registration, transfer and exchange of book-entry bonds. The
Bonds will be initially issued as book-entry bonds.
The City shall cause books (the “Bond Register”) for the registration and for the transfer of the Bonds to be
kept at the designated corporate trust office of the Bond Registrar in Chicago, Illinois. The City will authorize to be
prepared, and the Bond Registrar shall keep custody of, multiple bond blanks executed by the City for use in the
transfer and exchange of Bonds.
Any Bond may be transferred or exchanged, but only in the manner, subject to the limitations, and upon
payment of the charges as set forth in the Bond Ordinance. Upon surrender for transfer or exchange of any Bond at
the designated corporate trust office of the Bond Registrar, duly endorsed by, or accompanied by a written instrument
or instruments of transfer in form satisfactory to the Bond Registrar and duly executed by the registered owner or
such owner’s attorney duly authorized in writing, the City shall execute and the Bond Registrar shall authenticate,
date and deliver in the name of the registered owner, transferee or transferees (as the case may be) a new fully
registered Bond or Bonds of the same maturity of authorized denominations, for a like aggregate principal amount.
The execution by the City of any fully registered Bond shall constitute full and due authorization of such
Bond, and the Bond Registrar shall thereby be authorized to authenticate, date and deliver such Bond, provided,
however, the principal amount of outstanding Bonds of each maturity authenticated by the Bond Registrar shall not
exceed the authorized principal amount of Bonds for such maturity less Bonds previously paid.
The Bond Registrar shall not be required to transfer or exchange any Bond beginning at the close of business
on the fifteenth day of the month next preceding any interest payment date on such Bond (known as the record date)
and ending at the opening of business on such interest payment date, nor to transfer or exchange any Bond after
notice calling such Bond for redemption has been mailed, nor during a period of fifteen days next preceding mailing
of a notice of redemption of any Bonds.
The person in whose name any Bond shall be registered shall be deemed and regarded as the absolute owner
thereof for all purposes, and payment of the principal of or interest on any Bonds shall be made only to or upon the
order of the registered owner thereof or such owner’s legal representative. All such payments shall be valid and
effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid.
No service charge shall be made for any transfer or exchange of Bonds, but the City or the Bond Registrar
may require payment of a sum sufficient to cover any tax or other governmental charge that may be imposed in
connection with any transfer or exchange of Bonds, except in the case of the issuance of a Bond or Bonds for the
unredeemed portion of a bond surrendered for redemption.
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TAX EXEMPTION
Federal tax law contains a number of requirements and restrictions which apply to the Bonds, including
investment restrictions, periodic payments of arbitrage profits to the United States, requirements regarding the proper
use of bond proceeds and the facilities financed therewith, and certain other matters. The City has covenanted to
comply with all requirements that must be satisfied in order for the interest on the Bonds to be excludable from gross
income for federal income tax purposes. Failure to comply with certain of such covenants could cause interest on the
Bonds to become includible in gross income for federal income tax purposes retroactively to the date of issuance of
the Bonds.
Subject to the City’s compliance with the above-referenced covenants, under present law, in the opinion of
Bond Counsel, interest on the Bonds is excludable from the gross income of the owners thereof for federal income
tax purposes and is not included as an item of tax preference in computing the federal alternative minimum tax for
individuals under the Internal Revenue Code of 1986, as amended (the “Code”).
In rendering its opinion, Bond Counsel will rely upon certifications of the City with respect to certain
material facts within the City’s knowledge. Bond Counsel’s opinion represents its legal judgment based upon its
review of the law and the facts that it deems relevant to render such opinion and is not a guarantee of a result.
Ownership of the Bonds may result in collateral federal income tax consequences to certain taxpayers,
including, without limitation, corporations subject to the branch profits tax, financial institutions, certain insurance
companies, certain S corporations, individual recipients of Social Security or Railroad Retirement benefits and
taxpayers who may be deemed to have incurred (or continued) indebtedness to purchase or carry tax-exempt
obligations. Prospective purchasers of the Bonds should consult their tax advisors as to applicability of any such
collateral consequences.
The issue price for original issue discount (as further discussed below) and market discount purposes (the
“OID Issue Price”) for each maturity of the Bonds is the price at which a substantial amount of such maturity of the
Bonds is first sold to the public (excluding bond houses and brokers and similar persons or organizations acting in the
capacity of underwriters, placement agents or wholesalers). The OID Issue Price of a maturity of the Bonds may be
different from the prices set forth, or the prices corresponding to the yields set forth, on the cover page hereof.
If the OID Issue Price of a maturity of the Bonds is less than the principal amount payable at maturity, the
difference between the OID Issue Price of each such maturity, if any, of the Bonds (the “OID Bonds”) and the
principal amount payable at maturity is original issue discount.
For an investor who purchases an OID Bond in the initial public offering at the OID Issue Price for such
maturity and who holds such OID Bond to its stated maturity, subject to the condition that the City complies with the
covenants discussed above, (a) the full amount of original issue discount with respect to such OID Bond constitutes
interest which is excludable from the gross income of the owner thereof for federal income tax purposes; (b) such
owner will not realize taxable capital gain or market discount upon payment of such OID Bond at its stated maturity;
(c) such original issue discount is not included as an item of tax preference in computing the alternative minimum tax
for individuals and corporations under the Code; and (d) the accretion of original issue discount in each year may
result in certain collateral federal income tax consequences in each year even though a corresponding cash payment
may not be received until a later year. Based upon the stated position of the Department of Revenue of the State of
Illinois under State income tax law, accreted original issue discount on such OID Bonds is subject to taxation as it
accretes, even though there may not be a corresponding cash payment until a later year. Owners of OID Bonds
should consult their own tax advisors with respect to the state and local tax consequences of original issue discount on
such OID Bonds.
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Owners of Bonds who dispose of Bonds prior to the stated maturity (whether by sale, redemption or
otherwise), purchase Bonds in the initial public offering, but at a price different from the OID Issue Price or purchase
Bonds subsequent to the initial public offering should consult their own tax advisors.
If a Bond is purchased at any time for a price that is less than the Bond’s stated redemption price at maturity
or, in the case of an OID Bond, its OID Issue Price plus accreted original issue discount (the “Revised Issue Price”),
the purchaser will be treated as having purchased a Bond with market discount subject to the market discount rules of
the Code (unless a statutory de minimis rule applies). Accrued market discount is treated as taxable ordinary income
and is recognized when a Bond is disposed of (to the extent such accrued discount does not exceed gain realized) or,
at the purchaser’s election, as it accrues. Such treatment would apply to any purchaser who purchases an OID Bond
for a price that is less than its Revised Issue Price. The applicability of the market discount rules may adversely
affect the liquidity or secondary market price of such Bond. Purchasers should consult their own tax advisors
regarding the potential implications of market discount with respect to the Bonds.
An investor may purchase a Bond at a price in excess of its stated principal amount. Such excess is
characterized for federal income tax purposes as “bond premium” and must be amortized by an investor on a constant
yield basis over the remaining term of the Bond in a manner that takes into account potential call dates and call
prices. An investor cannot deduct amortized bond premium relating to a tax-exempt bond. The amortized bond
premium is treated as a reduction in the tax-exempt interest received. As bond premium is amortized, it reduces the
investor’s basis in the Bond. Investors who purchase a Bond at a premium should consult their own tax advisors
regarding the amortization of bond premium and its effect on the Bond’s basis for purposes of computing gain or loss
in connection with the sale, exchange, redemption or early retirement of the Bond.
There are or may be pending in Congress legislative proposals, including some that carry retroactive effective
dates, that, if enacted, could alter or amend the federal tax matters referred to above or affect the market value of the
Bonds. It cannot be predicted whether or in what form any such proposal might be enacted or whether, if enacted, it
would apply to bonds issued prior to enactment. Prospective purchasers of the Bonds should consult their own tax
advisors regarding any pending or proposed federal tax legislation. Bond Counsel expresses no opinion regarding
any pending or proposed federal tax legislation.
The Service has an ongoing program of auditing tax-exempt obligations to determine whether, in the view of
the Service, interest on such tax-exempt obligations is includible in the gross income of the owners thereof for federal
income tax purposes. It cannot be predicted whether or not the Service will commence an audit of the Bonds. If an
audit is commenced, under current procedures the Service may treat the City as a taxpayer and the Bondholders may
have no right to participate in such procedure. The commencement of an audit could adversely affect the market
value and liquidity of the Bonds until the audit is concluded, regardless of the ultimate outcome.
Payments of interest on, and proceeds of the sale, redemption or maturity of, tax-exempt obligations,
including the Bonds, are in certain cases required to be reported to the Service. Additionally, backup withholding
may apply to any such payments to any Bond owner who fails to provide an accurate Form W-9 Request for
Taxpayer Identification Number and Certification, or a substantially identical form, or to any Bond owner who is
notified by the Service of a failure to report any interest or dividends required to be shown on federal income tax
returns. The reporting and backup withholding requirements do not affect the excludability of such interest from
gross income for federal tax purposes.
Interest on the Bonds is not exempt from present State income taxes. Ownership of the Bonds may result in
other state and local tax consequences to certain taxpayers. Bond Counsel expresses no opinion regarding any such
collateral consequences arising with respect to the Bonds. Prospective purchasers of the Bonds should consult their
tax advisors regarding the applicability of any such state and local taxes.
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General Obligation Corporate Purpose Bonds, Series 2020
56
CONTINUING DISCLOSURE
The City will enter into a Continuing Disclosure Undertaking (the “Undertaking”) for the benefit of the
beneficial owners of the Bonds to send certain information annually and to provide notice of certain events to the
Municipal Securities Rulemaking Board (the “MSRB”) pursuant to the requirements of Section (b)(5) of
Rule 15c2-12 (the “Rule”) adopted by the Securities and Exchange Commission (the “Commission”) under the
Securities Exchange Act of 1934. No person, other than the City, has undertaken, or is otherwise expected, to
provide continuing disclosure with respect to the Bonds. The information to be provided on an annual basis, the
events which will be noticed on an occurrence basis and a summary of other terms of the Undertaking, including
termination, amendment and remedies, are set forth below under “THE UNDERTAKING.”
The City, pursuant to issuing its prior bonds, entered into continuing disclosure undertakings (the “Prior
Undertakings”) to disseminate its audited financial statements and annual financing information (together, the
“Annual Report”) and to file notice of certain events with respect to such prior bonds to certain information
repositories as required by the Rule. The list of events for which the City is required to provide notice includes
rating changes on the prior bonds.
The City failed to file its Annual Report for fiscal year 2015 and failed to file its annual financial
information for fiscal year 2017 within the required timeframe pursuant to the Prior Undertakings for certain of its
prior bonds. Notices of such failures have since been filed on EMMA for the City’s outstanding prior bonds.
The City failed to file notices of certain rating changes by Moody’s Investors Service on certain of its
prior bonds within the required timeframe pursuant to the Prior Undertakings and the Rule. Notices of such
rating changes have since been filed on EMMA for the City’s outstanding prior bonds.
The City has put procedures in place to ensure timely compliance with all of its continuing disclosure
undertakings. A failure by the City to comply with the Undertaking will not constitute a default under the Bond
Ordinance and beneficial owners of the Bonds are limited to the remedies described in the Undertaking. See
“THE UNDERTAKING – Consequences of Failure of the City to Provide Information” herein. A failure by
the City to comply with the Undertaking must be reported in accordance with the Rule and must be considered by
any broker, dealer or municipal securities dealer before recommending the purchase or sale of the Bonds in the
secondary market. Consequently, such a failure may adversely affect the transferability and liquidity of the Bonds
and their market price.
Bond Counsel expresses no opinion as to whether the Undertaking complies with the requirements of Section
(b)(5) of the Rule.
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City of Evanston, Cook County
General Obligation Corporate Purpose Bonds, Series 2020
57
THE UNDERTAKING
The following is a brief summary of certain provisions of the Undertaking of the City and does not purport to
be complete. The statements made under this caption are subject to the detailed provisions of the Undertaking, a copy
of which is available upon request from the City.
Annual Financial Information Disclosure
The City covenants that it will disseminate its Annual Financial Information and its Audited Financial
Statements, if any, (as described below) to the MSRB in such manner and format and accompanied by identifying
information as is prescribed by the MSRB or the Commission at the time of delivery of such information within 210
days after the last day of the City’s fiscal year (currently December 31). If Audited Financial Statements are not
available when the Annual Financial Information is filed, the City will file unaudited financial statements. The City
will submit Audited Financial Statements to the MSRB’s Electronic Municipal Market Access (“EMMA”) system
within 30 days after availability to the City. MSRB Rule G-32 requires all EMMA filings to be in word-searchable PDF
format. This requirement extends to all documents to be filed with EMMA, including financial statements and other
externally prepared reports.
“Annual Financial Information” means:
1. The tables under the heading of “FINANCES” within this Official Statement;
2. Certain tables under the heading “PROPERTY ASSESSMENT AND TAX
INFORMATION” within this Official Statement entitled “Historical EAV”, “EAV By
Classification of Property”, “Representative Tax Rates”, and “Tax Extensions and
Collections”;
3. All of the tables under the heading “DEBT INFORMATION” (other than the table entitled
“Total and Scheduled for Abatement General Obligation Debt Service”) within this Official
Statement; and
4. All of the tables under the heading “FINANCIAL INFORMATION” (Excluding Budget and
Estimated Financial Information) within this Official Statement.
“Audited Financial Statements” means financial statements of the City as audited annually by independent
certified public accountants. Audited Financial Statements are expected to continue to be prepared according to
Generally Accepted Accounting Principles as applicable to governmental units (i.e., as subject to the pronouncements
of the Governmental Accounting Standards Board and subject to any express requirements of State law).
The remainder of this page was left blank intentionally.
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General Obligation Corporate Purpose Bonds, Series 2020
58
Reportable Events Disclosure
The City covenants that it will disseminate in a timely manner (not in excess of ten business days after the
occurrence of the Reportable Event) Reportable Events Disclosure to the MSRB in such manner and format and
accompanied by identifying information as is prescribed by the MSRB or the Commission at the time of delivery of
such information. MSRB Rule G-32 requires all EMMA filings to be in word-searchable PDF format. This
requirement extends to all documents to be filed with EMMA, including financial statements and other externally
prepared reports. The “Events” are:
1. Principal and interest payment delinquencies;
2. Non-payment related defaults, if material;
3. Unscheduled draws on debt service reserves reflecting financial difficulties;
4. Unscheduled draws on credit enhancements reflecting financial difficulties;
5. Substitution of credit or liquidity providers, or their failure to perform;
6. Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final
determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other
material notices or determinations with respect to the tax status of the security, or other
material events affecting the tax status of the security;
7. Modifications to the rights of security holders, if material;
8. Bond calls, if material, and tender offers;
9. Defeasances;
10. Release, substitution or sale of property securing repayment of the securities, if material;
11. Rating changes;
12. Bankruptcy, insolvency, receivership or similar event of the City*;
13. The consummation of a merger, consolidation, or acquisition involving the City or the sale of
all or substantially all of the assets of the City, other than in the ordinary course of business,
the entry into a definitive agreement to undertake such an action or the termination of a
definitive agreement relating to any such actions, other than pursuant to its terms, if material;
14. Appointment of a successor or additional trustee or the change of name of a trustee, if
material;
15. Incurrence of a Financial Obligation of the City, if material, or agreement to covenants,
events of default, remedies, priority rights, or other similar terms of a Financial Obligation of
the City, any of which affect Bondholders, if material**; and
16. Default, event of acceleration, termination event, modification of terms, or other similar
events under the terms of a Financial Obligation of the City, any of which reflect financial
difficulties.**
This event is considered to occur when any of the following occur: the appointment of a receiver, fiscal agent or similar officer for the City in a proceeding under
the U.S. Bankruptcy Code or in any other proceeding under state or federal law in which a court or governmental authority has assumed jurisdiction over
substantially all of the assets or business of the City, or if such jurisdiction has been assumed by leaving the existing governing body and officials or officers in
possession but subject to the supervision and orders of a court or governmental authority, or the entry of an order confirming a plan of reorganization,
arrangement or liquidation by a court or governmental authority having supervision or jurisdiction over substantially all of the assets or business of the City.
**The term “financial obligation” means a: (i) debt obligation; (ii) derivative instrument entered into in connection with, or pledged as security or a source of
payment for, an existing or planned debt obligation; or (iii) a guarantee of (i) or (ii). The term “financial obligation” does not include municipal securities as to
which a final official statement has been provided to the MSRB consistent with the Rule.
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59
Consequences of Failure of the City to Provide Information
The City shall give notice in a timely manner to the MSRB of any failure to provide disclosure of Annual
Financial Information and Audited Financial Statements when the same are due under the Undertaking.
In the event of a failure of the City to comply with any provision of the Undertaking, the beneficial owner of
any Bond may seek mandamus or specific performance by court order, to cause the City to comply with its obligations
under the Undertaking. A default under the Undertaking shall not be deemed a default under the Bond Ordinance, and
the sole remedy under the Undertaking in the event of any failure of the City to comply with the Undertaking shall be
an action to compel performance.
Amendment; Waiver
Notwithstanding any other provision of the Undertaking, the City by resolution or ordinance authorizing such
amendment or waiver, may amend the Undertaking, and any provision of the Undertaking may be waived, if:
(a) (i) The amendment or the waiver is made in connection with a change in circumstances
that arises from a change in legal requirements, including, without limitation, pursuant to a “no-action”
letter issued by the Commission, a change in law, or a change in the identity, nature, or status of the
City, or type of business conducted; or
(ii) The Undertaking, as amended, or the provision, as waived, would have complied with
the requirements of the Rule at the time of the primary offering, after taking into account any
amendments or interpretations of the Rule, as well as any change in circumstances; and
(b) The amendment or waiver does not materially impair the interests of the beneficial owners of
the Bonds, as determined by parties unaffiliated with the City (such as Bond Counsel).
In the event that the Commission or the MSRB or other regulatory authority approves or requires Annual
Financial Information or notices of a Reportable Event to be filed with a central post office, governmental agency or
similar entity other than the MSRB or in lieu of the MSRB, the City shall, if required, make such dissemination to such
central post office, governmental agency or similar entity without the necessity of amending the Undertaking.
Termination of Undertaking
The Undertaking shall be terminated if the City shall no longer have any legal liability for any obligation on or
relating to repayment of the Bonds under the Bond Ordinance. The City shall give notice to the MSRB in a timely
manner if this paragraph is applicable.
Future Changes to the Rule
Notwithstanding anything in the Undertaking to the contrary, in the event the Commission, the MSRB or other
regulatory authority approves or requires changes to the requirements of the Rule, the City is permitted, but is not be
required, to unilaterally modify the covenants in of the Undertaking, without complying with the requirements
described in “- Termination of Undertaking” above, in order to comply with, or conform to, such changes. In the
event of any such modification of the Undertaking, the City will file a copy of the Undertaking, as revised, on EMMA
in a timely manner.
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General Obligation Corporate Purpose Bonds, Series 2020
60
Additional Information
Nothing in the Undertaking shall be deemed to prevent the City from disseminating any other information,
using the means of dissemination set forth in the Undertaking or any other means of communication, or including any
other information in any Annual Financial Information or Audited Financial Statements or notice of occurrence of a
Reportable Event, in addition to that which is required by the Undertaking. If the City chooses to include any
information from any document or notice of occurrence of a Reportable Event in addition to that which is specifically
required by the Undertaking, the City shall have no obligation under the Undertaking to update such information or
include it in any future disclosure or notice of occurrence of a Reportable Event.
Dissemination of Information; Dissemination Agent
When filings are required to be made with the MSRB in accordance with the Undertaking, such filings are
required to be made through its EMMA system for municipal securities disclosure or through any other electronic
format or system prescribed by the MSRB for purposes of the Rule.
The City may, from time to time, appoint or engage a Dissemination Agent to assist it in carrying out its
obligations under the Undertaking, and may discharge any such Agent, with or without appointing a successor
Dissemination Agent.
OPTIONAL REDEMPTION
The Bonds due December 31, 2022-20____, inclusive, are not subject to optional redemption. The Bonds due
December 31, 20___-2040, inclusive, are callable in whole or in part on any date on or after December 31, 20____, at
a price of par and accrued interest. If less than all the Bonds are called, they shall be redeemed in such principal
amounts and from such maturities as determined by the City and within any maturity by lot.
The Bond Registrar will give notice of redemption, identifying the Bonds (or portions thereof) to be redeemed,
by mailing a copy of the redemption notice by first class mail not less than thirty (30) days nor more than sixty (60)
days prior to the date fixed for redemption to the registered owner of each Bond (or portion thereof) to be redeemed at
the address shown on the registration books maintained by the Bond Registrar. Unless moneys sufficient to pay the
redemption price of the Bonds to be redeemed are received by the Bond Registrar prior to the giving of such notice of
redemption, such notice may, at the option of the City, state that said redemption will be conditional upon the receipt of
such moneys by the Bond Registrar on or prior to the date fixed for redemption. If such moneys are not received, such
notice will be of no force and effect, the City will not redeem such Bonds, and the Bond Registrar will give notice, in
the same manner in which the notice of redemption has been given, that such moneys were not so received and that
such Bonds will not be redeemed. Otherwise, prior to any redemption date, the City will deposit with the Bond
Registrar an amount of money sufficient to pay the redemption price of all the Bonds or portions of Bonds which are to
be redeemed on the date.
Subject to the provisions for a conditional redemption described above, notice of redemption having been given
as described above and in the Bond Ordinance, and notwithstanding failure to receive such notice, the Bonds or
portions of Bonds so to be redeemed will, on the redemption date, become due and payable at the redemption price
therein specified, and from and after such date (unless the City shall default in the payment of the redemption price)
such Bonds or portions of Bonds shall cease to bear interest. Upon surrender of such Bonds for redemption in
accordance with said notice, such Bonds will be paid by the Bond Registrar at the redemption price.
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City of Evanston, Cook County
General Obligation Corporate Purpose Bonds, Series 2020
61
LITIGATION
There is no litigation of any nature now pending or threatened restraining or enjoining the issuance, sale,
execution or delivery of the Bonds, or in any way contesting or affecting the validity of the Bonds or any proceedings
of the City taken with respect to the issuance or sale thereof. There is no litigation now pending, or to the knowledge
of the City, threatened against the City that is expected to materially impact the financial condition of the City.
CERTAIN LEGAL MATTERS
Certain legal matters incident to the authorization, issuance and sale of the Bonds are subject to the approving
legal opinion of Chapman and Cutler LLP, Chicago, Illinois, as Bond Counsel (the “Bond Counsel”), who has been
retained by, and acts as, Bond Counsel to the City. Bond Counsel has not been retained or consulted on disclosure
matters and has not undertaken to review or verify the accuracy, completeness or sufficiency of this Official Statement
or other offering material relating to the Bonds and assumes no responsibility for the statements or information
contained in or incorporated by reference in this Official Statement, except that in its capacity as Bond Counsel,
Chapman and Cutler LLP has, at the request of the City, reviewed only those portions of this Official Statement
involving the description of the Bonds, the security for the Bonds (excluding forecasts, projections, estimates or any
other financial or economic information in connection therewith), and the description of the federal tax exemption of
the interest on the Bonds. This review was undertaken solely at the request and for the benefit of the City and did not
include any obligation to establish or confirm factual matters set forth herein.
OFFICIAL STATEMENT AUTHORIZATION
This Official Statement has been authorized for distribution to prospective purchasers of the Bonds. All
statements, information, and statistics herein are believed to be correct but are not guaranteed by the consultants or by
the City, and all expressions of opinion, whether or not so stated, are intended only as such.
INVESTMENT RATINGS
The City has supplied certain information and material concerning the Bonds and the City to the rating services
shown on the cover page, including certain information and materials which may not have been included in this Official
Statement, as part of its application for investment ratings on the Bonds. Ratings reflect only the views of the rating
agencies assigning such ratings and an explanation of the significance of such ratings may be obtained from such rating
agencies. Generally, such rating services base their ratings on such information and material, and also on such
investigations, studies and assumptions that it may undertake independently. There is no assurance that such ratings
will continue for any given period of time or that it may not be lowered or withdrawn entirely by such rating services
if, in their judgment, circumstances so warrant. Any such downward change in or withdrawal of such ratings may have
an adverse effect on the secondary market price of the Bonds. Except as may be required by the Undertaking described
under the heading “CONTINUING DISCLOSURE”, the form of which is attached hereto as EXHIBIT D, neither the
City nor the Underwriter undertakes responsibility to bring to the attention of the owners of the Bonds any proposed
change in or withdrawal of the rating or to oppose any such revision or withdrawal. An explanation of the significance
of the investment ratings may be obtained from the rating agencies: S&P Global Ratings, 55 Water Street, New York,
New York 10041, telephone 212-438-2000 and Fitch Ratings, One State Street Plaza, New York, New York 10004,
telephone 800-753-4824. The City will provide appropriate periodic credit information to the rating service to maintain
a rating on the Bonds.
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General Obligation Corporate Purpose Bonds, Series 2020
62
DEFEASANCE
Any Bond or Bonds (a) which are paid and cancelled; (b) which have matured and for which sufficient sums
been deposited with the Bond Registrar to pay all principal and interest due thereon; or (c) (i) for which sufficient funds
and Defeasance Obligations (as hereinafter defined) have been deposited with the Bond Registrar or similar institution
to pay, taking into account investment earnings on such obligations, all principal of and interest on such Bond or Bonds
when due at maturity, pursuant to an irrevocable escrow or trust agreement, (ii) accompanied by an opinion of Bond
Counsel or other bond counsel as to compliance with the covenants with respect to such Bonds, and (iii) accompanied
by an express declaration of defeasance by the City Council; shall cease to have any lien on or right to receive or be
paid from Bond Moneys or the Bond Fund (each as defined in the Bond Ordinance) and shall no longer have the
benefits of any covenant for the registered owners of outstanding Bonds as set in the Bond Ordinance herein as such
relates to lien and security of the outstanding Bonds. “Defeasance Obligations” means (a) noncallable, non-
redeemable, direct and general full faith and credit obligations of the United States Treasury (“Directs”), (b) certificates
of participation or trust receipts in trusts comprised wholly of Directs, or (c) other noncallable, non-redeemable,
obligations unconditionally guaranteed as to timely payment to maturity by the United States Treasury.
UNDERWRITING
The Bonds were offered for sale by the City at a public, competitive sale on August 10, 2020. The best bid
submitted at the sale was submitted by _________ (the “Underwriter”). The City awarded the contract for sale of the
Bonds to the Underwriter at a price of $_________ (reflecting the par amount of $___________, plus a reoffering
premium of $___________, and less an Underwriter’s discount of $____________). The Underwriter has represented
to the City that the Bonds have been subsequently re-offered to the public initially at the yields set forth in the Final
Official Statement.
MUNICIPAL ADVISORS
The City has engaged Speer Financial, Inc., Chicago, Illinois and Sycamore Advisors LLC, Chicago, Illinois,
as municipal advisors (the “Municipal Advisors”) in connection with the issuance and sale of the Bonds. The
Municipal Advisors are Independent Registered Municipal Advisors in accordance with the rules of the MSRB. The
Municipal Advisors will not participate in the underwriting of the Bonds. The financial information included in this
Official Statement has been compiled by the Municipal Advisors from publicly available sources. Such information
does not purport to be a review, audit or certified forecast of future events and may not conform with accounting
principles applicable to compilations of financial information. The Municipal Advisors are not firms of certified public
accountants and do not serve in that capacity or provide accounting services in connection with the Bonds. The
Municipal Advisors are not obligated to undertake any independent verification of or to assume any responsibility for
the accuracy, completeness or fairness of the information contained in this Official Statement, nor are the Municipal
Advisors obligated by the City’s continuing disclosure undertaking.
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General Obligation Corporate Purpose Bonds, Series 2020
63
CERTIFICATION
We have examined this Preliminary Official Statement dated July _____, 2020, for the $27,610,000* General
Obligation Corporate Purpose Bonds, Series 2020, believe it to be true and correct and will provide to the purchaser of
the Bonds at the time of delivery a certificate confirming to the purchaser that to the best of our knowledge and belief
information in the Official Statement, including any addenda thereto, was at the time of delivery of the Bonds true and
correct in all material respects and does not include any untrue statement of a material fact, nor does it omit the
statement of any material fact required to be stated therein, or necessary to make the statements therein, in light of the
circumstances under which they were made, not misleading.
/s/ ERIKA STORLIE /s/ STEPHEN H. HAGERTY
Interim City Manager Mayor
City of Evanston City of Evanston
Cook County, Illinois Cook County, Illinois
*Subject to change.
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APPENDIX A
CITY OF EVANSTON
COOK COUNTY, ILLINOIS
FISCAL YEAR 2019 AUDITED FINANCIAL STATEMENTS
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APPENDIX B
DESCRIBING BOOK-ENTRY-ONLY ISSUANCE
The Depository Trust Company, New York, New York (“DTC”), will act as securities depository for the
Bonds (the “Securities”). The Securities will be issued as fully-registered securities registered in the name of Cede &
Co. (DTC’s partnership nominee) or such other name as may be requested by an authorized representative of DTC.
One fully-registered Security certificate will be issued for each issue of the Securities, each in the aggregate principal
amount of such issue, and will be deposited with DTC.
1. DTC, the world’s largest securities depository, is a limited-purpose trust company organized under the
New York Banking Law, a “banking organization” within the meaning of the New York Banking Law, a member of
the Federal Reserve System, a “clearing corporation” within the meaning of the New York Uniform Commercial Code,
and a “clearing agency” registered pursuant to the provisions of Section 17A of the Securities Exchange Act of 1934.
DTC holds and provides asset servicing for over 3.5 million issues of U.S. and non-U.S. equity issues, corporate and
municipal debt issues, and money market instruments (from over 100 countries) that DTC’s participants (“Direct
Participants”) deposit with DTC. DTC also facilitates the post-trade settlement among Direct Participants of sales and
other securities transactions in deposited securities, through electronic computerized book-entry transfers and pledges
between Direct Participants’ accounts. This eliminates the need for physical movement of securities certificates. Direct
Participants include both U.S. and non-U.S. securities brokers and dealers, banks, trust companies, clearing
corporations, and certain other organizations. DTC is a wholly-owned subsidiary of The Depository Trust & Clearing
Corporation (“DTCC”). DTCC is the holding company for DTC, National Securities Clearing Corporation and Fixed
Income Clearing Corporation, all of which are registered clearing agencies. DTCC is owned by the users of its
regulated subsidiaries. Access to the DTC system is also available to others such as both U.S. and non-U.S. securities
brokers and dealers, banks, trust companies, and clearing corporations that clear through or maintain a custodial
relationship with a Direct Participant, either directly or indirectly (“Indirect Participants”). DTC has an S&P Global
Ratings rating of AA+. The DTC Rules applicable to its Participants are on file with the Securities and Exchange
Commission. More information about DTC can be found at www.dtcc.com.
2. Purchases of Securities under the DTC system must be made by or through Direct Participants, which
will receive a credit for the Securities on DTC’s records. The ownership interest of each actual purchaser of each
Security (“Beneficial Owner”) is in turn to be recorded on the Direct and Indirect Participants’ records. Beneficial
Owners will not receive written confirmation from DTC of their purchase. Beneficial Owners are, however, expected
to receive written confirmations providing details of the transaction, as well as periodic statements of their holdings,
from the Direct or Indirect Participant through which the Beneficial Owner entered into the transaction. Transfers of
ownership interests in the Securities are to be accomplished by entries made on the books of Direct and Indirect
Participants acting on behalf of Beneficial Owners. Beneficial Owners will not receive certificates representing their
ownership interests in Securities, except in the event that use of the book-entry system for the Securities is
discontinued.
3. To facilitate subsequent transfers, all Securities deposited by Direct Participants with DTC are
registered in the name of DTC’s partnership nominee, Cede & Co., or such other name as may be requested by an
authorized representative of DTC. The deposit of Securities with DTC and their registration in the name of Cede & Co.
or such other DTC nominee do not effect any change in beneficial ownership. DTC has no knowledge of the actual
Beneficial Owners of the Securities; DTC’s records reflect only the identity of the Direct Participants to whose accounts
such Securities are credited, which may or may not be the Beneficial Owners. The Direct and Indirect Participants will
remain responsible for keeping account of their holdings on behalf of their customers.
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4. Conveyance of notices and other communications by DTC to Direct Participants, by Direct Participants
to Indirect Participants, and by Direct Participants and Indirect Participants to Beneficial Owners will be governed by
arrangements among them, subject to any statutory or regulatory requirements as may be in effect from time to time.
Beneficial Owners of Securities may wish to take certain steps to augment the transmission to them of notices of
significant events with respect to the Securities, such as redemptions, tenders, defaults, and proposed amendments to
the Security documents. For example, Beneficial Owners of Securities may wish to ascertain that the nominee holding
the Securities for their benefit has agreed to obtain and transmit notices to Beneficial Owners. In the alternative,
Beneficial Owners may wish to provide their names and addresses to the bond registrar and request that copies of
notices be provided directly to them.
5. Redemption notices shall be sent to DTC. If less than all of the Securities within an issue are being
redeemed, DTC’s practice is to determine by lot the amount of the interest of each Direct Participant in such issue to be
redeemed.
6. Neither DTC nor Cede & Co. (nor any other DTC nominee) will consent or vote with respect to
Securities unless authorized by a Direct Participant in accordance with DTC’s MMI Procedures. Under its usual
procedures, DTC mails an Omnibus Proxy to the City as soon as possible after the record date. The Omnibus Proxy
assigns Cede & Co.’s consenting or voting rights to those Direct Participants to whose accounts Securities are credited
on the record date (identified in a listing attached to the Omnibus Proxy).
7. Redemption proceeds, distributions, and dividend payments on the Securities will be made to Cede &
Co., or such other nominee as may be requested by an authorized representative of DTC. DTC’s practice is to credit
Direct Participants’ accounts upon DTC’s receipt of funds and corresponding detail information from the City or the
Paying Agent, on payable date in accordance with their respective holdings shown on DTC’s records. Payments by
Participants to Beneficial Owners will be governed by standing instructions and customary practices, as is the case with
securities held for the accounts of customers in bearer form or registered in “street name,” and will be the
responsibility of such Participant and not of DTC, the Paying Agent, or the City, subject to any statutory or regulatory
requirements as may be in effect from time to time. Payment of redemption proceeds, distributions, and dividend
payments to Cede & Co. (or such other nominee as may be requested by an authorized representative of DTC) is the
responsibility of the City or the Paying Agent, disbursement of such payments to Direct Participants will be the
responsibility of DTC, and disbursement of such payments to the Beneficial Owners will be the responsibility of Direct
and Indirect Participants.
8. A Beneficial Owner shall give notice to elect to have its Securities purchased or tendered, through its
Participant, to any Tender/Remarketing Agent, and shall effect delivery of such Securities by causing the Direct
Participant to transfer the Participant’s interest in the Securities, on DTC’s records, to any Tender/Remarketing Agent.
The requirement for physical delivery of Securities in connection with an optional tender or a mandatory purchase will
be deemed satisfied when the ownership rights in the Securities are transferred by Direct Participants on DTC’s records
and followed by a book-entry credit of tendered Securities to any Tender/Remarketing Agent’s DTC account.
9. DTC may discontinue providing its services as depository with respect to the Securities at any time by
giving reasonable notice to the City or the Paying Agent. Under such circumstances, in the event that a successor
depository is not obtained, Security certificates are required to be printed and delivered.
10. The City may decide to discontinue use of the system of book-entry-only transfers through DTC (or a
successor securities depository). In that event, Security certificates will be printed and delivered to DTC.
11. The information in this section concerning DTC and DTC’s book-entry system has been obtained from
sources that the City believes to be reliable, but the City takes no responsibility for the accuracy thereof.
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APPENDIX C
PROPOSED FORM OF OPINION OF BOND COUNSEL
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A21.Page 395 of 496
APPENDIX D
CITY OF EVANSTON
COOK COUNTY, ILLINOIS
EXCERPTS OF FISCAL YEAR 2019 AUDITED FINANCIAL STATEMENTS
RELATING TO THE CITY’S PENSION PLANS
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A21.Page 396 of 496
APPENDIX E
CITY OF EVANSTON
COOK COUNTY, ILLINOIS
FORM OF CONTINUING DISCLOSURE UNDERTAKING
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A21.Page 397 of 496
OFFICIAL BID FORM
(Open Speer Auction) August 10, 2020
Speer Financial, Inc.
City of Evanston
2100 Ridge Avenue
Evanston, Illinois 60201
Mayor and City Council:
For the $27,610,000* General Obligation Corporate Purpose Bonds, Series 2020 (the “Bonds”), of the City of Evanston, Cook County, Illinois (the “City”), as
described in the annexed Official Notice of Sale, which is expressly made a part of this bid, we will pay you $______________ (no less than $______________) to the date of
delivery for Bonds, expected to be on or about September 3, 2020, bearing interest as follows (each rate a multiple of 1/8 or 1/100 of 1%). The premium or discount, if any, is
subject to adjustment allowing the same $___________ gross spread per $1,000 bond as bid herein.
MATURITIES* – DECEMBER 1
$ 630.000 ............................ 2022 $ 710,000 ....................... 2032
1,510,000 ............................ 2023 770,000 ....................... 2033
1,450,000 ............................ 2024 795,000 ....................... 2034
1,625,000 ............................ 2025 820,000 ....................... 2035
1,705,000 ............................ 2026 1,535,000 ....................... 2036
1,790,000 ............................ 2027 1,580,000 ....................... 2037
1,875,000 ............................ 2028 1,650,000 ....................... 2038
2.075,000 ............................ 2029 1,700,000 ....................... 2039
1,765,000 ............................ 2030 1,800,000 ....................... 2040
1,825,000 ............................ 2031
Any consecutive maturities may be aggregated into term bonds at the option of the bidder,
in which case the mandatory redemption provisions shall be on the same schedule as above.
The Bonds are to be executed and delivered to us in accordance with the terms of this bid accompanied by the approving legal opinion of Chapman and Cutler LLP,
Chicago, Illinois. The City will pay for the legal opinion. The underwriter agrees to apply for CUSIP numbers within 24 hours and pay the fee charged by the CUSIP
Service Bureau and will accept the Bonds with the CUSIP numbers as entered on the Bonds.
If the competitive sale requirements are not met, we elect to use the (circle one): 10% test / hold-the-offering-price rule to determine the issue price of the Bonds.
As evidence of our good faith, if we are the winning bidder, we will wire transfer the amount of TWO PERCENT OF PAR (the “Deposit”) WITHIN TWO
HOURS after the bid opening time to the City’s good faith bank and under the terms provided in the Official Notice of Sale for the Bonds. Alternatively, we have wire
transferred or enclosed herewith a check payable to the order of the Treasurer of the City in the amount of the Deposit under the terms provided in the Official Notice of Sale for
the Bonds. In submitting this bid, we represent that (i) this bid constitutes a firm offer to purchase the Bonds, on the terms set forth in this bid form and the Official Notice of
Sale, and is not subject to any conditions, except as permitted by the Official Notice of Sale, and (ii) we have an established industry reputation for underwriting new issuances
of municipal bonds.
Form of Deposit (Check One) Account Manager Information Bidders Option Insurance
Prior to Bid Opening: Name
Certified/Cashier’s Check [ ]
Wire Transfer [ ] Address
Within TWO hours of Bidding: By
Wire Transfer [ ]
City State/Zip
Amount: $552,200
Direct Phone ( )
FAX Number ( )
E-Mail Address
The foregoing bid is accepted, and receipt is hereby acknowledged of the good faith Deposit which is being held in accordance with the terms of the annexed Official
Notice of Sale.
CITY OF EVANSTON, COOK COUNTY, ILLINOIS
*Subject to change. Mayor
----------------------- NOT PART OF THE BID -----------------------
(Calculation of true interest cost)
Bid Post Sale Revision
Gross Interest $
Less Premium/Plus Discount $
True Interest Cost $
True Interest Rate %
TOTAL BOND YEARS 312,004.11
AVERAGE LIFE 11.300 Years
We have purchased
insurance from:
Name of Insurer
(Please fill in)
_______________________
Premium: ______________
Maturities: (Check One)
[__] ______________Years
[__] All
Page 124 of 164
A21.Page 398 of 496
OFFICIAL NOTICE OF SALE
$27,610,000*
CITY OF EVANSTON
Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
(Open Speer Auction)
The City of Evanston, Cook County, Illinois (the “City”), will receive electronic bids on the SpeerAuction (“SpeerAuction”) website address
“www.SpeerAuction.com” for its $27,610,000* General Obligation Corporate Purpose Bonds, Series 2020 (the “Bonds”), on an all or none basis between
10:00 A.M. and 10:15 A.M., C.D.T., Thursday, August 10, 2020. To bid, bidders must have: (1) completed the registration form on the SpeerAuction
website, and (2) requested and received admission to the City’s sale (as described below). Award will be made or all bids rejected at a meeting of the City
on that date. The City reserves the right to change the date or time for receipt of bids. Any such change shall be made not less than twenty-four (24) hours
prior to the revised date and time for receipt of the bids for the Bonds and shall be communicated by publishing the changes in the Amendments Page of the
SpeerAuction webpage and through Thomson Municipal News.
The Bonds are valid and legally binding upon the City and are payable from any funds of the City legally available for such purpose, and all
taxable property of the City is subject to the levy of taxes to pay the same without limitation as to rate or amount, except that the rights of the owners of the
Bonds and the enforceability of the Bonds may be limited by bankruptcy, insolvency, moratorium, reorganization and other similar laws affecting creditors’
rights and by equitable principles, whether considered at law or in equity, including the exercise of judicial discretion.
Bidding Details
Bidders should be aware of the following bidding details associated with the sale of the Bonds.
(1) All bids must be submitted on the SpeerAuction website at www.SpeerAuction.com. No telephone, telefax or personal delivery bids will be
accepted. The use of SpeerAuction shall be at the bidder’s risk and expense and the City shall have no liability with respect thereto, including
(without limitation) liability with respect to incomplete, late arriving and non-arriving bid. Any questions regarding bidding on the
SpeerAuction website should be directed to Grant Street Group at (412) 391-5555 x 370.
(2) Bidders may change and submit bids as many times as they like during the bidding time period; provided, however, each and any bid
submitted subsequent to a bidder’s initial bid must result in a lower true interest cost (“TIC”) with respect to a bid, when compared to the
immediately preceding bid of such bidder. In the event that the revised bid does not produce a lower TIC with respect to a bid the prior bid
will remain valid.
(3) If any bid in the auction becomes a leading bid two (2) minutes prior to the end of the auction, then the auction will be automatically extended
by two (2) minutes from the time such bid was received by SpeerAuction. The auction end time will continue to be extended, indefinitely,
until a single leading bid remains the leading bid for at least two minutes.
(4) The last valid bid submitted by a bidder before the end of the bidding time period will be compared to all other final bids submitted by others
to determine the winning bidder or bidders.
(5) During the bidding, no bidder will see any other bidder’s bid, but bidders will be able to see the ranking of their bid relative to other bids
(i.e., “Leader”, “Cover”, “3rd” etc.)
(6) On the Auction Page, bidders will be able to see whether a bid has been submitted.
Rules of SpeerAuction
Bidders must comply with the Rules of SpeerAuction in addition to the requirements of this Official Notice of Sale. To the extent there is a
conflict between the Rules of SpeerAuction and this Official Notice of Sale, this Official Notice of Sale shall control.
Establishment of Issue Price
The winning bidder will be required to provide, in a timely manner, certain information necessary to compute the yield on the Bonds pursuant to the
provisions of the Internal Revenue Code of 1986, as amended, and to provide a certificate which will be provided by Bond Counsel upon request.
(a) The winning bidder shall assist the City in establishing the issue price of the Bonds and shall execute and deliver to the City at Closing an “issue
price” or similar certificate satisfactory to Bond Counsel setting forth the reasonably expected initial offering price to the Public or the sales price or prices of the
Bonds, together with the supporting pricing wires or equivalent communications, substantially in the form attached hereto as Exhibit A to this Official Notice of Sale,
with such modifications as may be appropriate or necessary, in the reasonable judgment of the winning bidder, the City and Chapman and Cutler LLP, Chicago,
Illinois (“Bond Counsel”). All actions to be taken by the City under this Official Notice of Sale to establish the issue price of the Bonds may be taken on behalf of the
City by the City’s municipal advisor, Speer Financial, Inc., Chicago, Illinois (“Speer”) and any notice or report to be provided to the City may be provided to Speer.
*Subject to change.
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A21.Page 399 of 496
City of Evanston, Cook County, Illinois
$27,610,000* General Obligation Corporate Purpose Bonds, Series 2020
Official Notice of Sale (Page 2 of 6)
(b) The City intends that the provisions of Treasury Regulation Section 1.148-1(f)(3)(i) (defining "competitive sale" for purposes of establishing the
issue price of the Bonds) will apply to the initial sale of the Bonds (the "competitive sale requirements") because:
(1) The City shall disseminate this Official Notice of Sale to potential underwriters in a manner that is reasonably
designed to reach potential underwriters;
(2) all bidders shall have an equal opportunity to bid;
(3) the City may receive bids from at least three underwriters of municipal bonds who have established industry
reputations for underwriting new issuances of municipal bonds; and
(4) the City anticipates awarding the sale of the Bonds to the bidder who submits a firm offer to purchase the
Bonds at the lowest TIC, as set forth in this Official Notice of Sale.
Any bid submitted pursuant to this Official Notice of Sale shall be considered a firm offer for the purchase of the Bonds, as specified in this bid.
(c) If all of the competitive sale requirements are not satisfied, the City shall advise the winning bidder of such fact prior to the time of award of
the sale of the Bonds to the Underwriter. In such event, any bid submitted will not be subject to cancellation or withdrawal and the City agrees to use the rule selected
by the Underwriter on its bid form to determine the issue price for the Bonds. On its bid form, each Underwriter must select one of the following two rules for
determining the issue price of the Bonds: (1) the first price at which 10% of a maturity of the Bonds (the "10% test") is sold to the public as the issue price of that
maturity or (2) the initial offering price to the public as of the sale date as the issue price of each maturity of the Bonds (the "hold-the-offering-price rule") in each
case applied on a maturity-by-maturity basis. If the winning bidder selects to hold-the-offering-price rule, the winning bidder shall promptly advise the City, at or
before the time of award of the Bonds, which maturities (and if different interest rates apply within a maturity, which separate CUSIP number within that maturity) of
the Bonds have not satisfied the 10% test and will be subject to the hold-the-offering-price rule. Bidders should prepare their bids on the assumption that some or all
of the maturities of the Bonds will be subject to the hold-the-offering-price rule or the 10% test, as selected on the bid form, in order to establish the issue price of the
Bonds. In addition, if the 10% test has not been satisfied with respect to any maturity of the Bonds prior to closing, then the winning bidder shall provide the City
with a representation as to the price or prices as the date of closing at which the winning bidder reasonably expects to sell the remaining Bonds of such maturity.
(d) If all of the competitive sale requirements are not satisfied and the Underwriter selects the hold-the-offering price rule, the winning bidder shall
(i) confirm that the underwriters have offered or will offer the Bonds to the public on or before the date of award at the offering price or prices (the "initial offering
price"), or at the corresponding yield or yields, set forth in the bid submitted by the winning bidder and (ii) agree, on behalf of the underwriters participating in the
purchase of the Bonds, that the underwriters will neither offer nor sell unsold Bonds of any maturity to which the hold-the-offering-price rule shall apply to any
person at a price that is higher than the initial offering price to the public during the period starting on the sale date and ending on the earlier of the following:
(1) the close of the fifth (5th) business day after the sale date; or
(2) the date on which the underwriters have sold at least 10% of that maturity of the Bonds to the public at a price
that is no higher than the initial offering price to the public.
The winning bidder will advise the City promptly after the close of the fifth (5th) business day after the sale date whether it has sold 10% of that maturity
of the Bonds to the public at a price that is no higher than the initial offering price to the public. Within one hour of the award, the winning bidder will inform the
City of the initial offering price for each maturity of the Bonds.
(e) If the competitive sale requirements are not satisfied and the winning bidder selects the 10% test, then until the 10% test has been satisfied as to
each maturity of the Bonds, the winning bidder agrees to promptly report to the City the prices at which the unsold Bonds of that maturity have been sold to the
public. That reporting obligation shall continue, whether or not the closing date has occurred, until either (i) all Bonds of that maturity have been sold or (ii) the 10%
test has been satisfied as to the Bonds of that maturity, provided that, the winning bidder’s reporting obligation after the closing date may be at reasonable periodic
intervals or otherwise upon request of the City or Bond Counsel. In addition, if the 10% test has not been satisfied with respect to any maturity of the Bonds prior to
closing, then the winning bidder shall provide the City with a representation as to the price or prices as of the date of closing at which the winning bidder reasonably
expects to sell the remaining Bonds of such maturity.
(f) The City acknowledges that in making the representation set forth above, the winning bidder will rely on:
(i) the agreement of each underwriter to comply with requirements for establishing issue price of the Bonds,
including, but not limited to, its agreement to comply with the hold-the-price rule, if applicable to the Bonds,
as set forth in an agreement among underwriters and the related pricing wires,
(ii) in the event a selling group has been created in connection with the initial sale of the Bonds to the public, the
agreement of each dealer who is a member of the selling group to comply with the requirements for
establishing issue price of the Bonds, including, but not limited to, its agreement to comply with the hold-the-
offering-price rule, if applicable to the Bonds, as set forth in a selling group agreement and the related pricing
wires, and
(iii) in the event that an underwriter or dealer who is a member of the selling group is a party to a third party
distribution agreement that was employed in connection with the initial sale of the Bonds to the public, the
agreement of each broker-dealer that is party to such agreement to comply with the requirements for
establishing issue price of the Bonds, including, but not limited to, its agreement to comply with the hold-the-
offering-price rule, if applicable to the Bonds, as set forth in the third-party distribution agreement and the
related pricing wires. The City further acknowledges that each underwriter shall be solely liable for its failure
to comply with its agreement regarding the requirements for establishing issue price rule of the Bonds,
including, but not limited to, its agreement to comply with the hold-the-offering-price rule, if applicable to the
Bonds, and that no underwriter shall be liable for the failure of any other underwriter, or of any dealer who is
a member of a selling group, or of any broker-dealer that is a party to a third-party distribution agreement to
comply with its corresponding agreement to comply with the requirements for establishing issue price of the
Bonds, including, but not limited to, its agreement to comply with the hold-the-offering-price rule as applicable
to the Bonds.
*Subject to change.
Page 126 of 164
A21.Page 400 of 496
City of Evanston, Cook County, Illinois
$27,610,000* General Obligation Corporate Purpose Bonds, Series 2020
Official Notice of Sale (Page 3 of 6)
(g) By submitting a bid, each bidder confirms that:
(i) any agreement among underwriters, any selling group agreement and each third-party distribution agreement
(to which the bidder is a party) relating to the initial sale of the Bonds to the public, together with the related
pricing wires, contains or will contain language obligating each underwriter, each dealer who is a member of
the selling group, and each broker-dealer that is party to such third-party distribution agreement, as applicable,
to:
(A) report the prices at which it sells to the public the unsold Bonds of each maturity
allocated to it, whether or not the Closing Date has occurred, until either all Bonds of
that maturity allocated to it have been sold to the public or it is notified by the winning
bidder that either the 10% test has been satisfied as to the Bonds of that maturity,
provided that, the reporting obligation after the Closing Date may be at reasonable
periodic intervals or otherwise upon request of the City or bond counsel.
(B) comply with the hold-the-offering-price rule, if applicable, in each case if and for so long
as directed by the winning bidder and as set forth in the related pricing wires, which
shall be until the 10% test has been satisfied as to the Bonds of that maturity or until the
close of business on the fifth (5th) business day following the date of award,
(C) to promptly notify the winning bidder of any sales of Bonds that, to its knowledge, are
made to a winning bidder who is a related party to an underwriter participating in the
initial sale of the Bonds to the public, and
(D) to acknowledge that, unless otherwise advised by the underwriter, the winning bidder
shall assume that each order submitted by the underwriter is a sale to the public.
(ii) any agreement among underwriters or selling group agreement relating to the initial sale of the Bonds to the
public, together with the related pricing wires, contains or will contain language obligating each underwriter,
each dealer who is a member of the selling group and each broker dealer that is a party to a third-party
distribution agreement to be employed in connection with the initial sale of the Bonds to the public to require
each broker-dealer that is a party to such third-party distribution agreement to:
(A) report the prices at which it sells to the public the unsold Bonds of each maturity
allocated to it, whether or not the closing date has occurred, until either all Bonds of that
maturity allocated to it have been sold or until it is notified by the winning bidder or such
underwriter that the 10% test has been satisfied as to the Bonds of that maturity,
provided that, the reporting obligation after the closing date may be at reasonable
periodic intervals or otherwise upon request of the winning bidder or such underwriter,
and
(B) comply with the hold-the-offering-price rule, if applicable, if and for so long as directed
by the winning bidder or the underwriter and as set forth in the related pricing wires,
which shall be at least until the 10% test has been satisfied as to the Bonds of that
maturity or until the close of business on the fifth (5th) business day following the date of
the award.
(h) Sales of any Bonds to any person that is a related party to an underwriter participating in the initial sale of the Bonds to the public (each term
being used as defined below) shall not constitute sales to the public for purposes of this Official Notice of Sale. Further, for purposes of this Official Notice of Sale:
(i) "public" means any person other than an underwriter or a related party,
(ii) "underwriter" means (A) any person that agrees pursuant to a written contract with the City (or with the lead
underwriter to form an underwriting syndicate) to participate in the initial sale of the Bonds to the public,
including, specifically, the purchaser, and (B) any person that agrees pursuant to a written contract directly or
indirectly with person described in clause (A) to participate in the initial sale of the Bonds to the public
(including a member of a selling group or a party to a third-party distribution agreement participating in the
initial sale of the Bonds to the public),
(iii) a purchaser of any of the Bonds is a "related party" to an underwriter if the underwriter and the purchaser are
subject, directly or indirectly, to (A) more than 50% common ownership of the voting power or the total value
of their stock, if both entities are corporations (including direct ownership by one corporation of another), (B)
more than 50% common ownership of their capital interests or profits interests, if both entities are partnerships
(including direct ownership by one partnership of another), or (C) more than 50% common ownership of the
value of the outstanding stock of the corporation or the capital interests or profit interests of the partnership, as
applicable, if one entity is a corporation and the other entity is a partnership (including direct ownership of the
applicable stock or interests by one entity of the other), and
(iv) "sale date" means the date that the Bonds are awarded by the City to the winning bidder.
*Subject to change.
Page 127 of 164
A21.Page 401 of 496
City of Evanston, Cook County, Illinois
$27,610,000* General Obligation Corporate Purpose Bonds, Series 2020
Official Notice of Sale (Page 4 of 6)
Rules
(1) A bidder (“Bidder”) submitting a winning bid (“Winning Bid”) is irrevocably obligated to purchase the Bonds at the rates and prices of the
winning bid, if acceptable to the City, as set forth in the related Official Notice of Sale. Winning Bids are not officially awarded to Winning
Bidders until formally accepted by the City.
(2) Neither the City, Speer, nor Grant Street Group (the “Auction Administrator”) is responsible for technical difficulties that result in loss of
Bidder’s internet connection with SpeerAuction, slowness in transmission of bids, or other technical problems.
(3) If for any reason a Bidder is disconnected from the Auction Page during the auction after having submitted a Winning Bid, such bid is valid
and binding upon such Bidder, unless the City exercises its right to reject bids, as set forth herein.
(4) Bids which generate error messages are not accepted until the error is corrected and bid is received prior to the deadline.
(5) Bidders accept and agree to abide by all terms and conditions specified in the Official Notice of Sale (including amendments, if any) related to
the auction.
(6) Neither the City, Speer, nor the Auction Administrator is responsible to any bidder for any defect or inaccuracy in the Official Notice of Sale,
amendments, or Official Statement as they appear on SpeerAuction.
(7) Only Bidders who request and receive admission to an auction may submit bids. SpeerAuction and the Auction Administrator reserve the
right to deny access to SpeerAuction website to any Bidder, whether registered or not, at any time and for any reason whatsoever, in their sole
and absolute discretion.
(8) Neither the City, Speer, nor the Auction Administrator is responsible for protecting the confidentiality of a Bidder’s SpeerAuction password.
(9) If two bids submitted in the same auction by the same or two or more different Bidders result in same True Interest Cost, the first confirmed
bid received by SpeerAuction prevails. Any change to a submitted bid constitutes a new bid, regardless of whether there is a corresponding
change in True Interest Cost.
(10) Bidders must compare their final bids to those shown on the Observation Page immediately after the bidding time period ends, and if they
disagree with the final results shown on the Observation Page they must report them to SpeerAuction within 15 minutes after the bidding time
period ends. Regardless of the final results reported by SpeerAuction, Bonds are definitively awarded to the winning bidder only upon official
award by the City. If, for any reason, the City fails to: (i) award Bonds to the winner reported by SpeerAuction, or (ii) deliver Bonds to
winning bidder at settlement, neither the City, Speer, nor the Auction Administrator will be liable for damages.
The City reserves the right to reject all proposals, to reject any bid proposal not conforming to this Official Notice of Sale, and to waive any
irregularity or informality with respect to any proposal. Additionally, the City reserves the right to modify or amend this Official Notice of Sale; however,
any such modification or amendment shall not be made less than twenty-four (24) hours prior to the date and time for receipt of bids on the Bonds and any
such modification or amendment will be announced on the Amendments Page of the SpeerAuction webpage and through Thomson Municipal News.
The Bonds will be in fully registered form in the denominations of $5,000 and integral multiples thereof in the name of Cede & Co. as nominee
of The Depository Trust Company, New York, New York (“DTC”), to which principal and interest payments on the Bonds will be paid. Individual
purchases will be in book-entry only form. Interest on each Bond shall be paid by check or draft of the Bond Registrar to the person in whose name such
bond is registered at the close of business on the fifteenth day of the month next preceding any interest payment date. The principal of the Bonds shall be
payable in lawful money of the United States of America at the designated corporate trust office of the Bond Registrar (as hereinafter defined) in Chicago,
Illinois. Semiannual interest is due June 1 and December 1 of each year commencing June 1, 2021, and is payable by Zions Bancorporation, National
Association, Chicago, Illinois (the “Bond Registrar”). The Bonds are dated the date of delivery, expected to be on or about September 3, 2020.
If the winning bidder is not a direct participant of DTC and does not have clearing privileges with DTC, the Bonds will be issued as Registered
Bonds in the name of the purchaser. At the request of such winning bidder, the City will assist in the timely conversion of the Registered Bonds into book-
entry bonds with DTC as described herein.
MATURITIES* – DECEMBER 1
$ 630.000 ....................... 2022 $ 710,000 ................... 2032
1,510,000 ....................... 2023 770,000 ................... 2033
1,450,000 ....................... 2024 795,000 ................... 2034
1,625,000 ....................... 2025 820,000 ................... 2035
1,705,000 ....................... 2026 1,535,000 ................... 2036
1,790,000 ....................... 2027 1,580,000 ................... 2037
1,875,000 ....................... 2028 1,650,000 ................... 2038
2.075,000 ....................... 2029 1,700,000 ................... 2039
1,765,000 ....................... 2030 1,800,000 ................... 2040
1,825,000 ....................... 2031
Any consecutive maturities may be aggregated into term bonds at the option of the bidder,
in which case the mandatory redemption provisions shall be on the same schedule as above.
*Subject to change.
The Bonds due December 1, 2022-20___, inclusive, are not subject to optional redemption. The Bonds due December 1, 20____-2040, inclusive,
are callable in whole or in part and on any date on or after December 1, 20____, at a price of par and accrued interest. If less than all the Bonds are called,
they shall be redeemed in any order of maturity as determined by the City and within any maturity by lot.
*Subject to change.
Page 128 of 164
A21.Page 402 of 496
City of Evanston, Cook County, Illinois
$27,610,000* General Obligation Corporate Purpose Bonds, Series 2020
Official Notice of Sale (Page 5 of 6)
All interest rates must be in multiples of one-eighth or one one-hundredth of one percent (1/8 or 1/100 of 1%), and not more than one rate for a
single maturity shall be specified. The rates bid shall be in non-descending order. The differential between the highest rate bid and the lowest rate bid shall
not exceed three percent (3%). All bids must be for all of the Bonds, must be for not less than $______.
Award of the Bonds: The Bonds will be awarded on the basis of true interest cost, determined in the following manner. True interest cost shall
be computed by determining the annual interest rate (compounded semi-annually) necessary to discount the debt service payments on the Bonds from the
payment dates thereof to the dated date and to the bid price. For the purpose of calculating true interest cost, the Bonds shall be deemed to become due in
the principal amounts and at the times set forth in the table of maturities set forth above. In the event two or more qualifying bids produce the identical
lowest true interest cost, the winning bid shall be the bid that was submitted first in time on the SpeerAuction webpage.
The Bonds will be awarded to the bidder complying with the terms of this Official Notice of Sale whose bid produces the lowest true interest cost
rate to the City as determined by the City’s Municipal Advisors, which determination shall be conclusive and binding on all bidders; provided, that the City
reserves the right to reject all bids or any non-conforming bid and reserves the right to waive any informality in any bid. Bidders should verify the accuracy
of their final bids and compare them to the winning bids reported on the SpeerAuction Observation Page immediately after the bidding.
The premium or discount, if any, is subject to pro rata adjustment if the maturity amounts of the Bonds are changed, allowing the same
dollar amount of profit per $1,000 bond as submitted on the Official Bid Form. The dollar amount of profit must be written on the Official Bid
Form for any adjustment to be allowed and is subject to verification.
The true interest cost of each bid will be computed by SpeerAuction and reported on the Observation Page of the SpeerAuction webpage
immediately following the date and time for receipt of bids. These true interest costs are subject to verification by the City’s Municipal Advisors, will be
posted for information purposes only and will not signify an actual award of any bid or an official declaration of the winning bid. The City or its Municipal
Advisors will notify the bidder to whom the Bonds will be awarded, if and when such award is made.
The winning bidder will be required to make the standard filings and maintain the appropriate records routinely required pursuant to MSRB Rules
G-8, G-11 and G-32. The winning bidder will be required to pay the standard MSRB charge for Bonds purchased. In addition, the winning bidder who is a
member of the Securities Industry and Financial Markets Association (“SIFMA”) will be required to pay SIFMA’s standard charge per bond.
The winning bidder is required to wire transfer from a solvent bank or trust company to the City’s good faith bank the amount of TWO
PERCENT OF PAR (the “Deposit”) WITHIN TWO HOURS after the bid opening time as evidence of the good faith of the bidder. Alternatively, a
bidder may submit its Deposit upon or prior to the submission of its bid in the form of a certified or cashier’s check on, or a wire transfer from, a solvent
bank or trust company for TWO PERCENT OF PAR payable to the Treasurer of the City. The City reserves the right to award the Bonds to a bidder
whose wire transfer is initiated but not received within such two hour time period provided that such bidder’s federal wire reference number has been
received. In the event the Deposit is not received as provided above, the City may award the Bonds to the bidder submitting the next best bid provided such
bidder agrees to such award.
The Deposit of the successful bidder will be retained by the City pending delivery of the Bonds and all others, if received, will be promptly
returned. Should the successful bidder fail to take up and pay for the Bonds when tendered in accordance with this Official Notice of Sale and said bid, said
Deposit shall be retained as full and liquidated damages to the City caused by failure of the bidder to carry out the offer of purchase. Such Deposit will
otherwise be applied on the purchase price upon delivery of the Bonds. No interest on the Deposit will accrue to the purchaser.
If a wire transfer is used for the Deposit, it must be sent according to the following wire instructions:
Amalgamated Bank of Chicago
Corporate Trust
30 North LaSalle Street
38th Floor
Chicago, IL 60602
ABA # 071003405
Credit To: 3281 Speer Bidding Escrow
RE: City of Evanston, Cook County, Illinois bid for
$27,610,000* General Obligation Corporate Purpose Bonds, Series 2020
Contemporaneously with such wire transfer, the winning bidder shall send an email to biddingescrow@aboc.com with the following information:
(1) indication that a wire transfer has been made, (2) the amount of the wire transfer, (3) the issue to which it applies, and (4) the return wire instructions if
such bidder is not awarded the Bonds. The City and any bidder who chooses to wire the Deposit hereby agree irrevocably that Speer shall be the escrow
holder of the Deposit wired to such account subject only to these conditions and duties: (i) if the bid is not accepted, Speer shall, at its expense, promptly
return the Deposit amount to such bidder; (ii) if the bid is accepted, the Deposit shall be forwarded to the City; (iii) Speer shall bear all costs of maintaining
the escrow account and returning the funds to the bidder; (iv) Speer shall not be an insurer of the Deposit amount and shall have no liability except if it
willfully fails to perform, or recklessly disregards, its duties specified herein; and (v) no interest on the Deposit will accrue to the winning bidder.
The City covenants and agrees to enter into a written agreement or contract, constituting an undertaking (the “Undertaking”) to provide ongoing
disclosure about the City for the benefit of the beneficial owners of the Bonds on or before the date of delivery of the Bonds as required under Section (b)(5)
of Rule 15c2-12 (the “Rule”) adopted by the Securities and Exchange Commission under the Securities Exchange Act of 1934. The Undertaking shall be as
described in the Official Statement, with such changes as may be agreed in writing by the Underwriter.
*Subject to change.
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A21.Page 403 of 496
City of Evanston, Cook County, Illinois
$27,610,000* General Obligation Corporate Purpose Bonds, Series 2020
Official Notice of Sale (Page 6 of 6)
The Underwriter's obligation to purchase the Bonds shall be conditioned upon the City delivering the Undertaking on or before the date of
delivery of the Bonds.
By submitting a bid, any bidder makes the representation that it understands Bond Counsel represents the City in the Bond transaction and, if such
bidder has retained Bond Counsel in an unrelated matter, such bidder represents that the signatory to the bid is duly authorized to, and does consent to and
waive for and on behalf of such bidder any conflict of interest of Bond Counsel arising from any adverse position to the City in this matter; such consent
and waiver shall supersede any formalities otherwise required in any separate understandings, guidelines or contractual arrangements between the bidder and
Bond Counsel.
Bonds will be delivered to the successful purchaser against full payment in immediately available funds as soon as they can be prepared and
executed, which is expected to be on or about September 3, 2020. Should delivery be delayed beyond sixty (60) days from the date of sale for any reason
beyond the control of the City except failure of performance by the purchaser, the City may cancel the award or the purchaser may withdraw the good faith
deposit and thereafter the purchaser's interest in and liability for the Bonds will cease.
The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts, and interest
rates of the Bonds, and any other information required by law or deemed appropriate by the City, shall constitute a “Final Official Statement” of the City
with respect to the Bonds, as that term is defined in the Rule. Any such addendum or addenda shall, on and after the date thereof, be fully incorporated
herein and made a part hereof by reference. Alternatively, such final terms of the Bonds and other information may be included in a separate document
entitled “Final Official Statement” rather than through supplementing the Official Statement by an addendum or addenda. By awarding the Bonds to any
underwriter or underwriting syndicate, the City agrees that, no more than seven (7) business days after the date of such award, it shall provide, without cost
to the senior managing underwriter of the syndicate to which the Bonds are awarded, up to 50 copies of the Final Official Statement to permit each
“Participating Underwriter” (as that term is defined in the Rule) to comply with the provisions of such Rule. The City shall treat the senior managing
underwriter of the syndicate to which the Bonds are awarded as its designated agent for purposes of distributing copies of the Final Official Statement to
each Participating Underwriter. Any underwriter executing and delivering an Official Bid Form with respect to the Bonds agrees thereby that if its bid is
accepted by the City it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each
such Participating Underwriter of the Final Official Statement.
By submission of its bid, the senior managing underwriter of the successful bidder agrees to supply all necessary pricing information and any
Participating Underwriter identification necessary to complete the Official Statement within 24 hours after award of the Bonds. Additional copies of the
Final Official Statement may be obtained by Participating Underwriters from the printer at cost.
The City will, at its expense, deliver the Bonds to the purchaser in New York, New York, through the facilities of DTC, and will pay for the
bond counsel opinion. At the time of closing, the City will also furnish to the purchaser the following documents, each dated as of the date of delivery of
the Bonds: (1) the unqualified opinion of Bond Counsel, that the Bonds are lawful and enforceable obligations of the City in accordance with their terms
and are payable from ad valorem taxes levied against all taxable property of the City, except that the rights of the owners of the Bonds and the enforceability
of the Bonds may be limited by bankruptcy, insolvency, moratorium, reorganization and other similar laws affecting creditors’ rights and by equitable
principles, whether considered at law or in equity, including the exercise of judicial discretion and that the interest on the Bonds is exempt from federal
income taxes as and to the extent set forth in the Official Statement for the Bonds; and (2) a no litigation certificate by the City.
The City has authorized the printing and distribution of an Official Statement containing pertinent information relative to the City and the Bonds.
Copies of such Official Statement or additional information may be obtained from Mr. Hitesh D. Desai, CPA, Chief Financial Officer/Treasurer, City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201 or an electronic copy of this Official Statement is available from the www.speerfinancial.com web
site under “Debt Auction Center/Competitive Sales Calendar” from the Municipal Advisors to the City, Speer Financial, Inc., 230 West Monroe Street,
Suite 2630, Chicago, Illinois 60606, telephone (312) 346-3700 and Sycamore Advisors LLC, 111 West Jackson Blvd., Suite 1700, Chicago, Illinois 60604
telephone (312) 675-6078.
/s/ ERIKA STORLIE /s/ STEPHEN H. HAGERTY
Interim City Manager Mayor
City of Evanston City of Evanston
Cook County, Illinois Cook County, Illinois
*Subject to change.
Page 130 of 164
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Exhibit A
Example Issue Price Certificate
[from bond counsel]
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bond order 4830-2244-2432 v4.docx
2283091
STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
BOND ORDER
IN CONNECTION WITH THE ISSUANCE OF
$[PAR AMOUNT] GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2020
To:City Council
City of Evanston, Cook County, Illinois
County Clerk of The County of Cook, Illinois
GREETINGS:
We are pleased to advise you as follows:
A.Sale. Please be advised that the City Council (the “Corporate Authorities”) of the
City of Evanston, Cook County Illinois (the “City”), has heretofore adopted on the 27th day of
July, 2020, a bond ordinance entitled:
AN ORDINANCE providing for the issuance of not to exceed
$34,000,000 General Obligation Corporate Purpose Bonds,
Series 2020, of the City of Evanston, Cook County, Illinois, to
finance capital improvements and refund certain outstanding bonds
of said City, authorizing the execution of a bond order in
connection therewith, providing for the levy and collection of a
direct annual tax for the payment of the principal of and interest on
said bonds, authorizing and directing the execution of an escrow
agreement in connection with said bonds, and authorizing and
directing the sale of said bonds at public competitive sale.
(the “Bond Ordinance”), which authorizes the issuance of General Obligation Corporate
Purpose Bonds, Series 2020, of the City (the “Bonds”) for the purpose of providing for various
capital improvements at various locations throughout the City, including certain capital
expenditures as detailed for the year 2020 in the City’s Capital Improvement Plan, as adopted
and amended from time to time by the Corporate Authorities, refunding a portion of the City’s
General Obligation Bonds, Series 2010A, and General Obligation Corporate Purpose Bonds,
Series 2011A (the “Refunding”), and paying costs related to the issuance of the Bonds. Terms
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-2-
used but not defined herein shall have the same meanings as terms defined in the Bond
Ordinance.
1.Responsive to authority contained in the Bond Ordinance, the undersigned
Designated Officers have sold the Bonds in the aggregate principal amount of $[Par
Amount] to the purchaser thereof, namely, _________________ (the “Purchaser”),
pursuant to an Official Notice of Sale and an official Bid Form between the City and the
Purchaser after a public competitive sale of the Bonds, held on the date hereof (the “Bond
Purchase Agreement”), at a price of $_______________ (representing par, [plus/minus]
net original issue [premium/discount] in the amount of $____________ and less a
purchaser’s discount of $_____________).
2.The price to be paid to the City for the Bonds is not less than 98.0% of the
aggregate par amount of the Bonds.
B.FINDINGS
The following further conditions have also been met:
1.We have received the required certificates and reports of the Financial
Advisors supporting our statements herein.
2.The Bonds do not exceed the maximum authorized amount of
$34,000,000.
3.The CIP Bonds do not exceed the maximum authorized amount of
$18,000,000.
4.The Refunding Bonds do not exceed the maximum authorized amount of
$16,000,000.
5.No interest rate on the Bonds exceeds 5.50% per annum.
6.The final maturity date of the Bonds does not extend past
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-3-
December 1, 2040.
7.The sum of the principal of and interest on the Bonds due (or subject to
mandatory redemption) in any given annual period from December 2 to the following
December 1 (a “Bond Year”) does not exceed $3,000,000.
8. The terms of the Bonds are fair and reasonable in light of current
conditions in the market for tax-exempt obligations such as the Bonds.
9.The savings accomplished by the Refunding is not less than 5.0% of the
aggregate par amount of the Refunded Bonds.
10.The Prior Bonds selected for redemption are as set forth in Exhibit III
attached hereto and made a part hereof.
C.NO CONFLICTS
No person responsible for the sale of any Series of the Bonds (being the Mayor, City
Clerk, City Manager, Interim City Manager, City Treasurer/Chief Financial Officer and
Corporation Counsel) and holding any office of the City, either by election or appointment, is in
any manner financially interested, either directly, in his or her own name, or indirectly, in the
name of any other person, association, trust or corporation, in the Bond Purchase Agreement.
D.TERMS OF THE BONDS
The Bonds shall be designated “General Obligation Corporate Purpose Bonds,
Series 2020.” Pursuant to the terms of the Bond Purchase Agreement, the Bonds shall be issued
in the amount of $[Par Amount]; shall be dated as of the date of delivery thereof; and shall have
the further terms as is set forth in Exhibit I attached hereto and incorporated herein by reference.
E.TAXES
Section 11 of the Bond Ordinance provides for direct annual taxes sufficient to pay the
principal of and interest on the Bonds promptly when and as the same falls due at maturity or as
subject to mandatory redemption. Please be further advised that the Bonds were sold on terms
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-4-
resulting in a final schedule of taxes levied and to be extended as set forth in Exhibit II attached
hereto and incorporated herein by reference.
F.BOND INSURANCE
The Purchaser has [not] requested and [no] Bond Insurance has been procured as of the
date hereof for the payment of principal of and interest on the Bonds.
G.DEPOSITS INTO FUNDS
At the time of execution of this Bond Order, the proceeds of the Bonds are expected to be
used substantially as follows:
(1)Par Amount $[Par Amount].00
(2)Reoffering [Premium (+)][Discount (-)].00
(3)Purchaser’s Discount (-) (.00)
(4)Purchase Price (=).00
(5)Total Received by City (=).00
Allocated or spent as follows:($)
(a)Costs of Issuance to be paid directly or to Series 2020
Expense Fund
.00
(b)Deposit to Capital Improvement Project Fund .00
(c)Deposit with Escrow Agent .00
(d)Contingency (for costs of issuance, or, if not needed, to Bond
Fund).00
(e)Deposit to Bond Fund .00
(f)Total (=).00
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-5-
H.RECORDS
Finally, please be advised that this Bond Order shall be entered into the records of the
City and made available to all members of the Corporate Authorities at a public meeting thereof
held after the date hereof.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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-6-
Respectfully submitted as of this _____ day of August, 2020.1
Mayor
City Clerk
City Treasurer/Chief Financial Officer
[Interim] City Manager
ACKNOWLEDGMENT OF FILING
Filed in the office of the City Clerk of the City of Evanston, Cook County, Illinois, this
____ day of __________, 2020.
City Clerk
City of Evanston
Cook County, Illinois
1 To be executed by not less than two of the four officers, one of whom must be elected.
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-7-
EXHIBITS:
EXHIBIT DESCRIBES
I Terms of the Bonds
II Taxes to be levied for the Bonds
III Refunded Bonds
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-8-
EXHIBIT I
TERMS OF THE BONDS
The Bonds are due serially on December 1 of the years and in the amounts and bear
interest at the rates percent per annum as follows:
YEAR AMOUNT ($)RATE (%)
2022
2023
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
2035
2036
2037
2038
2039
2040
Each of the Bonds bears interest from the later of the dated date as stated above or from the most
recent interest payment date to which interest has been paid or duly provided for, until the
principal amount of such Bond, respectively, is paid or duly provided for, such interest
(computed upon the basis of a 360day year of twelve 30day months) being payable on June 1
and December 1 of each year, commencing on December 1, 2020.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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BOND REDEMPTION
Mandatory Redemption. The Bonds due on December 1, 20__, are subject to mandatory
redemption, in integral multiples of $5,000 selected by lot by the Registrar, at a redemption price
of par plus accrued interest to the redemption date, on December 1 of the years and in the
principal amounts as follows:
YEAR PRINCIPAL AMOUNT ($)
20__,000
20__,000
20__,000
20__,000 (stated maturity)
The Bonds due on December 1, 20__, are subject to mandatory redemption, in integral
multiples of $5,000 selected by lot by the Registrar, at a redemption price of par plus accrued
interest to the redemption date, on December 1 of the years and in the principal amounts as
follows:
YEAR PRINCIPAL AMOUNT ($)
20__,000
20__,000
20__,000
20__,000 (stated maturity)
Optional Redemption. The Bonds maturing on or after December 1, 20__, are subject to
redemption at the option of the City, in whole or in part, in any order of maturity and if in part, in
principal amounts that are integral multiples of $5,000 and as applicable to any mandatory
redemption requirement as the City may determine, on any date on or after December 1, 20__, at
a price equal to par plus accrued interest to the date fixed for redemption.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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10
EXHIBIT II
TAX LEVY
YEAR A TAX SUFFICIENT TO PRODUCE THE DOLLAR ($) AMOUNT
2020 for interest up to and including
December 1, 2021
2021 for interest and principal
2022 for interest and principal
2023 for interest and principal
2024 for interest and principal
2025 for interest and principal
2026 for interest and principal
2027 for interest and principal
2028 for interest and principal
2029 for interest and principal
2030 for interest and principal
2031 for interest and principal
2032 for interest and principal
2033 for interest and principal
2034 for interest and principal
2035 for interest and principal
2036 for interest and principal
2037 for interest and principal
2038 for interest and principal
2039 for interest and principal
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11
EXHIBIT III
DESCRIPTION OF THE REFUNDED BONDS
GENERAL OBLIGATION BONDS, SERIES 2010A (THE “2010A BONDS”)
Original Principal Amount:$6,500,000
Originally Due Serially on
December 1 of the Years:
2011 to 2029
Amount Remaining Outstanding:$4,060,000
Amount Which
May Be Refunded:$3,715,000
REMAINING OUTSTANDING 2010A BONDS AND 2010A BONDS WHICH MAY BE REFUNDED DUE AND
DESCRIBED AS FOLLOWS:
DECEMBER 1
OF THE YEAR AMOUNT ($)
RATE OF
INTEREST (%)
AMOUNT TO
BE REFUNDED ($)
2021 355,000 2.750
2022 370,000 3.000
2023 380,000 3.500
2024 395,000 3.500
2025 410,000 3.500
2026 425,000 3.500
2027 440,000 3.500
2028 460,000 3.500
2029 480,000 3.625
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12
GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2011A (THE “2011A BONDS”)
Original Principal Amount:$19,240,000
Originally Due Serially on
December 1 of the Years:
2012 to 2031
Amount Remaining Outstanding:$11,530,000
Amount Which
May Be Refunded:$10,740,000
REMAINING OUTSTANDING 2011A BONDS AND 2011A BONDS WHICH MAY BE REFUNDED DUE AND
DESCRIBED AS FOLLOWS:
DECEMBER 1
OF THE YEAR AMOUNT ($)
RATE OF
INTEREST (%)
AMOUNT TO
BE REFUNDED ($)
2020 790,000 3.000 -0-
2021 810,000 3.000
2022 835,000 3.125
2023 865,000 3.250
2024 895,000 3.500
2025 930,000 4.000
2026 965,000 4.000
2027 1,005,000 4.000
2028 1,040,000 4.000
2029 1,085,000 4.500
2030 1,130,000 4.500
2031 1,180,000 4.500
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13
STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
NOTIFICATION OF BOND TERMS AND
DIRECTION FOR COLLECTION OF TAXES
$[PAR AMOUNT] GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2020
TO:THE COUNTY CLERK OF THE COUNTY OF COOK, ILLINOIS: GREETINGS.
Please take note of the advice and terms on the attached Bond Order (the “Bond Order”),
dated as of the _____ day of August, 2020, for the aggregate principal amount of $[Par Amount]
General Obligation Corporate Purpose Bonds, Series 2020, of the City of Evanston, Cook
County, Illinois (the “City”), which Bond Order has been executed by the Designated Officers.
Terms used herein are by reference to the Bond Order.
YOU ARE ACCORDINGLY ORDERED AND DIRECTED to collect taxes, levied in the bond
ordinance authorizing the issuance of the Bonds, as enumerated in the Bond Order.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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14
IN WITNESS WHEREOF we hereunto affix our official signatures as of this _____ day of
August, 2020.
Mayor
City of Evanston
Cook County, Illinois
City Clerk
City of Evanston
Cook County, Illinois
Page 145 of 164
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15
STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
FILING CERTIFICATE
$[PAR AMOUNT] GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2020
I, the undersigned, do hereby certify that I am the duly elected, qualified and acting
County Clerk of The County of Cook, Illinois (the “County”), and as such officer I do further
certify that on the ____ day of August, 2020, there was filed in my office as County Clerk a
BOND ORDER IN CONNECTION WITH THE ISSUANCE OF $[Par Amount] GENERAL OBLIGATION
CORPORATE PURPOSE BONDS, SERIES 2020, of the City of Evanston, Cook County, Illinois (the
“City”), which Bond Order has been executed by by at least two of the Mayor, City Clerk, City
Treasurer/Chief Financial Officer, Interim City Manager and City Manager (at least one of
whom is an elected official), has been dated as of the _____ day of August, 2020, and is
accompanied by a NOTIFICATION OF BOND TERMS AND DIRECTION FOR COLLECTION OF TAXES, signed
by said officers of said City, each as attached hereto, and that said Bond Order and said
Notification of Bond Terms and Direction for Collection of Taxes have each been placed on file
in and do appear in the records of my office; and that, further, said taxes levied for the payment
of said City’s General Obligation Corporate Purpose Bonds, Series 2020, will be extended for
collection as provided in said Bond Order.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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16
IN WITNESS WHEREOF I hereunto affix my official signature and the seal of The County of
Cook, Illinois, this ____ day of August, 2020.
County Clerk of
The County of Cook, Illinois
[SEAL]
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-17-
STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
AVAILABILITY OF BOND ORDER
$[PAR AMOUNT] GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2020
I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of
the City of Evanston, Cook County, Illinois (the “City”), and as such official I am the keeper of
the official books, records, minutes and files of the City and of the City Council thereof (the
“Corporate Authorities”).
I do further certify that I will make available to all members of the Corporate Authorities
at the next regular meeting of the Corporate Authorities, a Bond Order for $[Par Amount]
General Obligation Corporate Purpose Bonds, Series 2020, a true, correct and complete copy of
which is attached hereto.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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IN WITNESS WHEREOF I hereunto affix my official signature, this _____ day of August,
2020.
City Clerk
City of Evanston,
Cook County, Illinois
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escrow letter agreement 4843-1428-8064 v2.docx
2283091
[ON LETTERHEAD OF CITY]
_____________, 2020
Zions Bancorporation, National Association
Chicago Illinois
Re:City of Evanston, Cook County, Illinois
General Obligation Bonds, Series 2010A
General Obligation Corporate Purpose Bonds, Series 2011A
Ladies and Gentlemen:
The City of Evanston, Cook County, Illinois (the “City”), by Ordinance No. 69-O-20,
adopted by its City Council on July 27, 2020 (as supplemented by the Bond Order authorized
therein and executed in connection with the sale of the hereinafter defined Bonds, the “Bond
Ordinance”), has authorized the issue and delivery of $_______________ General Obligation
Corporate Purpose Bonds, Series 2020 (the “Bonds”). The City has authorized by the Bond
Ordinance that a portion of the proceeds of the Bonds be used to pay the principal of and interest
on a portion of the City’s outstanding and unpaid General Obligation Bonds, Series 2010A, and
General Obligation Corporate Purpose Bonds, Series 2011A, as reflected on Exhibit A hereto
(collectively, the “Refunded Bonds”) upon redemption prior to maturity on the respective dates
listed on Exhibit A hereto (each, a “Redemption Date”) at the redemption price of principal plus
accrued interest to the respective Redemption Date (each, a “Redemption Price”).
The City hereby deposits with you $______________ from the proceeds of the Bonds
and $_____________ from funds of the City on hand and lawfully available (collectively, the
“Deposit”) and you are hereby instructed as follows with respect thereto:
1.[Upon deposit, you are directed to hold the Deposit in an irrevocable trust
fund account (the “Trust Account”) for the City to the benefit of the holders of the
Refunded Bonds.] [Upon deposit, you are directed to purchase U.S. Treasury Securities
[State and Local Government Series Certificates of Indebtedness] in the amount of
$____________ and maturing as described on Exhibit B hereto (the “Securities”). You
are further instructed to fund a beginning cash escrow deposit on demand in the amount
of $____________ (the “Beginning Cash”). The Beginning Cash and the Securities are
to be held in an irrevocable trust fund account (the “Trust Account”) for the City to the
benefit of the holders of the Refunded Bonds.]
2.[You shall hold the Deposit in the Trust Account in cash for the sole and
exclusive benefit of the holders of the Refunded Bonds until redemption of the Refunded
Bonds on each Redemption Date is made.] [You shall hold the Securities and any
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Zions Bancorporation, National Association
___________, 2020
Page 2
interest income or profit derived therefrom and any uninvested cash in the Trust Account
for the sole and exclusive benefit of the holders of the Refunded Bonds until redemption
of the Refunded Bonds on each Redemption Date is made[, unless the Yield (as defined
in the Bond Ordinance) on the Securities exceeds ____%, in which case you are directed
to sell the Securities and invest the proceeds from the sale of the Securities in
U.S. Treasury Certificates of Indebtedness of the State and Local Government
Series (“SLGs”), bearing a Yield not in excess of the Yield on the Bonds, which has been
calculated to be ____%. If the Department of the Treasury (or the Bureau of Public
Debt) of the United States suspends the sale of SLGs causing you to be unable to
purchase SLGs, then you are directed to purchase United States Treasury Bills or Notes
maturing no more than 90 days after the date of purchase (the “Treasuries”). You shall
purchase the Treasuries at a price no higher than the fair market value of the Treasuries
and will maintain records demonstrating compliance with this requirement.]]
3.You shall promptly collect the principal, interest or profit from the
proceeds deposited in the Trust Account and promptly apply the same as necessary to the
payment of the Refunded Bonds as herein provided.
4.The City has called the Refunded Bonds for redemption and payment prior
to maturity on the respective Redemption Date. You are hereby directed to provide for
and give timely notice of the call for redemption of the Refunded Bonds. The form and
time of the giving of such notice regarding the Refunded Bonds shall be as specified in
each of the ordinances authorizing the issuance of the Refunded Bonds. The City agrees
to reimburse you for any actual outofpocket expenses incurred in the giving of such
notice, but the failure of the City to make such payment shall not in any respect
whatsoever relieve you from carrying out any of the duties, terms or provisions of this
Agreement.
5.In addition, you are hereby directed to give notice of the call of the
Refunded Bonds, on or before the date the notice of such redemption is given to the
holders of the Refunded Bonds, to the Municipal Securities Rulemaking Board (the
“MSRB”) through its Electronic Municipal Market Access system for municipal
securities disclosure or through any other electronic format or system prescribed by the
MSRB for purposes of Rule 15c212 adopted by the Securities and Exchange Commission
under the Securities Exchange Act of 1934, as amended. Information with respect to
procedures for submitting notice can be found at https://msrb.org.
6.You shall remit the sum of $_______________ on ___________, 2020 to
Wells Fargo Bank, National Association, as paying agent for the Refunded Bonds (the
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Zions Bancorporation, National Association
___________, 2020
Page 3
“Prior Paying Agent”), such sum being sufficient to pay the Redemption Price for the
Refunded 2010A Bonds on such date.
7.You shall remit the sum of $_______________ on December 1, 2020 to
the Prior Paying Agent, such sum being sufficient to pay the Redemption Price for the
Refunded 2011A Bonds on such date, and such remittance shall fully release and
discharge you from any further duty or obligation thereto under this Agreement.
8.You shall make no payment of fees, due or to become due, of the bond
registrar and paying agent on the Bonds or the Prior Paying Agent. The City shall pay
the same as they become due.
9.If at any time it shall appear to you that the funds on deposit in the Trust
Account will not be sufficient to pay either Redemption Price, you shall notify the City
not less than five (5) days prior to such payment date and the City shall make up the
anticipated deficit from any funds legally available for such purpose so that no default in
the making of any such payment will occur.
10.Upon final disbursement of funds sufficient to pay the Refunded Bonds as
hereinabove provided for, you shall transfer any balance remaining in the Trust Account
to the City and thereupon this Agreement shall terminate.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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A21.Page 426 of 496
Zions Bancorporation, National Association
___________, 2020
Page 4
If there are any questions regarding the foregoing, please do not hesitate to contact the
City.
Very truly yours,
CITY OF EVANSTON,
Cook County, Illinois
By:
Mayor
By:
City Clerk
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Zions Bancorporation, National Association
___________, 2020
Page 5
Accepted this _____ day of ______________, 2020.
ZIONS BANCORPORATION, NATIONAL ASSOCIATION,
Chicago Illinois
By:
Its
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A-6
EXHIBIT A
DESCRIPTION OF THE REFUNDED BONDS
GENERAL OBLIGATION BONDS, SERIES 2010A
Original Principal Amount:$6,500,000
Amount Remaining Outstanding:$4,060,000
Amount To Be Refunded:$
Redemption Date:______________, 2020
Refunded Bonds Due and Described as Follows:
DECEMBER 1
OF THE YEAR AMOUNT ($)
RATE OF
INTEREST (%)
AMOUNT TO
BE REFUNDED ($)
2021 355,000 2.750
2022 370,000 3.000
2023 380,000 3.500
2024 395,000 3.500
2025 410,000 3.500
2026 425,000 3.500
2027 440,000 3.500
2028 460,000 3.500
2029 480,000 3.625
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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A-7
GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2011A
Original Principal Amount:$19,240,000
Amount Remaining Outstanding:$11,530,000
Amount To Be Refunded:$
Redemption Date:December 1, 2020
Refunded Bonds Due and Described as Follows:
DECEMBER 1
OF THE YEAR AMOUNT ($)
RATE OF
INTEREST (%)
AMOUNT TO
BE REFUNDED ($)
2021 810,000 3.000
2022 835,000 3.125
2023 865,000 3.250
2024 895,000 3.500
2025 930,000 4.000
2026 965,000 4.000
2027 1,005,000 4.000
2028 1,040,000 4.000
2029 1,085,000 4.500
2030 1,130,000 4.500
2031 1,180,000 4.500
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continuing disclosure undertaking 4816-9828-7552 v2.docx
2283091
CONTINUING DISCLOSURE UNDERTAKING
FOR THE PURPOSE OF PROVIDING
CONTINUING DISCLOSURE INFORMATION
UNDER SECTION (b)(5) OF RULE 15c212
This Continuing Disclosure Undertaking (this “Agreement”) is executed and delivered by
the City of Evanston, Cook County, Illinois (the “City”), in connection with the issuance of
$_______________ General Obligation Corporate Purpose Bonds, Series 2020 (the “Bonds”).
The Bonds are being issued pursuant to an ordinance adopted by the City Council of the City on
the 27th day of July, 2020 (as supplemented by the Bond Order authorized therein and executed
in connection with the sale of the Bonds, the “Ordinance”).
In consideration of the issuance of the Bonds by the City and the purchase of such Bonds
by the beneficial owners thereof, the City covenants and agrees as follows:
1.PURPOSE OF THIS AGREEMENT. This Agreement is executed and delivered by the City
as of the date set forth below, for the benefit of the beneficial owners of the Bonds and in order
to assist the Participating Underwriters in complying with the requirements of the Rule (as
defined below). The City represents that it will be the only obligated person with respect to the
Bonds at the time the Bonds are delivered to the Participating Underwriters and that no other
person is expected to become so committed at any time after issuance of the Bonds.
2.DEFINITIONS. The terms set forth below shall have the following meanings in this
Agreement, unless the context clearly otherwise requires.
Annual Financial Information is defined in the Official Statement.
Annual Financial Information Disclosure means the dissemination of disclosure
concerning Annual Financial Information and the dissemination of the Audited Financial
Statements as set forth in Section 4.
Audited Financial Statements means the audited financial statements of the City prepared
pursuant to the principles and as described in Exhibit I.
Commission means the Securities and Exchange Commission.
Dissemination Agent means any agent designated as such in writing by the City and
which has filed with the City a written acceptance of such designation, and such agent’s
successors and assigns.
EMMA means the MSRB through its Electronic Municipal Market Access system for
municipal securities disclosure or through any other electronic format or system prescribed by
the MSRB for purposes of the Rule.
Exchange Act means the Securities Exchange Act of 1934, as amended.
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-2-
Financial Obligation means a (a) debt obligation; (b) derivative instrument entered into
in connection with, or pledged as security or a source of payment for, an existing or planned debt
obligation; or (c) guarantee of a debt obligation or any such derivative instrument; provided that
“financial obligation” shall not include municipal securities as to which a final official statement
(as defined in the Rule) has been provided to the MSRB consistent with the Rule.
MSRB means the Municipal Securities Rulemaking Board.
Official Statement means the Final Official Statement, dated ___________, 2020, and
relating to the Bonds.
Participating Underwriter means each broker, dealer or municipal securities dealer
acting as an underwriter in the primary offering of the Bonds.
Reportable Event means the occurrence of any of the Events with respect to the Bonds set
forth in Exhibit II.
Reportable Events Disclosure means dissemination of a notice of a Reportable Event as
set forth in Section 5.
Rule means Rule 15c212 adopted by the Commission under the Exchange Act, as the
same may be amended from time to time.
State means the State of Illinois.
Undertaking means the obligations of the City pursuant to Sections 4 and 5.
3.CUSIP NUMBERS. The CUSIP Numbers of the Bonds are set forth in Exhibit III.
All filings required under this Agreement will be filed on EMMA under these CUSIP Numbers.
If the Bonds are refunded after the date hereof, the City will also make all filings required under
this Agreement under any new CUSIP Numbers assigned to the Bonds as a result of such
refunding, to the extent the City remains legally liable for the payment of such Bonds; provided,
however, that the City will not be required to make such filings under new CUSIP Numbers
unless the City has been notified in writing by the Participating Underwriter or the City’s
financial advisor that new CUSIP Numbers have been assigned to the Bonds. The City will not
make any filings pursuant to this Agreement under new CUSIP Numbers assigned to any of the
Bonds after the date hereof for any reason other than a refunding, as described in the previous
sentence, including, but not limited to, new CUSIP Numbers assigned to the Bonds as a result of
a holder of the Bonds obtaining a bond insurance policy or other credit enhancement with
respect to some or all of the outstanding Bonds in the secondary market.
4.FINANCIAL INFORMATION DISCLOSURE. Subject to Section 8 of this Agreement, the
City hereby covenants that it will disseminate its Financial Information at least annually to
EMMA in such manner and format and accompanied by identifying information as is prescribed
by the MSRB or the Commission at the time of delivery of such information. MSRB Rule G-32
requires all EMMA filings to be in wordsearchable PDF format. This requirement extends to all
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-3-
documents to be filed with EMMA, including financial statements and other externally prepared
reports.
5.REPORTABLE EVENTS DISCLOSURE. Subject to Section 8 of this Agreement, the City
hereby covenants that it will disseminate in a timely manner (not in excess of ten business days
after the occurrence of the Reportable Event) Reportable Events Disclosure to EMMA in such
manner and format and accompanied by identifying information as is prescribed by the MSRB or
the Commission at the time of delivery of such information. MSRB Rule G32 requires all
EMMA filings to be in word-searchable PDF format. This requirement extends to all documents
required to be filed with EMMA, including financial statements and other externally prepared
reports. Notwithstanding the foregoing, notice of optional or unscheduled redemption of any
Bonds or defeasance of any Bonds need not be given under this Agreement any earlier than the
notice (if any) of such redemption or defeasance is given to the Bondholders pursuant to the
Ordinance.
6.CONSEQUENCES OF FAILURE OF THE CITY TO PROVIDE INFORMATION. The City shall give
notice in a timely manner to EMMA of any failure to provide Annual Financial Information
Disclosure when the same is due hereunder.
In the event of a failure of the City to comply with any provision of this Agreement, the
beneficial owner of any Bond may seek mandamus or specific performance by court order, to
cause the City to comply with its obligations under this Agreement. A default under this
Agreement shall not be deemed a default under the Ordinance, and the sole remedy under this
Agreement in the event of any failure of the City to comply with this Agreement shall be an
action to compel performance.
7.AMENDMENTS; WAIVER. Notwithstanding any other provision of this Agreement, the
City by ordinance or resolution authorizing such amendment or waiver, may amend this
Agreement, and any provision of this Agreement may be waived, if:
(a)(i)The amendment or waiver is made in connection with a change in
circumstances that arises from a change in legal requirements, including without
limitation, pursuant to a “noaction” letter issued by the Commission, a change in law, or a
change in the identity, nature, or status of the City, or type of business conducted; or
(ii)This Agreement, as amended, or the provision, as waived, would
have complied with the requirements of the Rule at the time of the primary
offering, after taking into account any amendments or interpretations of the Rule,
as well as any change in circumstances; and
(b)The amendment or waiver does not materially impair the interests of the
beneficial owners of the Bonds, as determined by parties unaffiliated with the City (such
as Bond Counsel).
In the event that the Commission or the MSRB or other regulatory authority shall
approve or require Annual Financial Information Disclosure or Reportable Events Disclosure to
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-4-
be made to a central post office, governmental agency or similar entity other than EMMA or in
lieu of EMMA, the City shall, if required, make such dissemination to such central post office,
governmental agency or similar entity without the necessity of amending this Agreement.
8.TERMINATION OF UNDERTAKING. The Undertaking of the City shall be terminated
hereunder if the City shall no longer have any legal liability for any obligation on or relating to
repayment of the Bonds under the Ordinance.
9.FUTURE CHANGES TO THE RULE. As set forth in Section 1 of this Agreement, the City
has executed and delivered this Agreement solely and only to assist the Participating
Underwriters in complying with the requirements of the Rule. Therefore, notwithstanding
anything in this Agreement to the contrary, in the event the Commission, the MSRB or other
regulatory authority shall approve or require changes to the requirements of the Rule, the City
shall be permitted, but shall not be required, to unilaterally modify the covenants in this
Agreement, without complying with the requirements of Section 7 of this Agreement, in order to
comply with, or conform to, such changes. In the event of any such modification of this
Agreement, the City shall file a copy of this Agreement, as revised, on EMMA in a timely
manner.
10.DISSEMINATION AGENT. The City may, from time to time, appoint or engage a
Dissemination Agent to assist it in carrying out its obligations under this Agreement, and may
discharge any such Dissemination Agent, with or without appointing a successor Dissemination
Agent.
11.ADDITIONAL INFORMATION. Nothing in this Agreement shall be deemed to prevent
the City from disseminating any other information, using the means of dissemination set forth in
this Agreement or any other means of communication, or including any other information in any
Annual Financial Information Disclosure or notice of occurrence of a Reportable Event, in
addition to that which is required by this Agreement. If the City chooses to include any
information from any document or notice of occurrence of a Reportable Event in addition to that
which is specifically required by this Agreement, the City shall have no obligation under this
Agreement to update such information or include it in any future disclosure or notice of
occurrence of a Reportable Event.
12.BENEFICIARIES. This Agreement has been executed in order to assist the
Participating Underwriters in complying with the Rule; however, this Agreement shall inure
solely to the benefit of the City, the Dissemination Agent, if any, and the beneficial owners of the
Bonds, and shall create no rights in any other person or entity.
13.RECORDKEEPING. The City shall maintain records of all Annual Financial
Information Disclosure and Reportable Events Disclosure, including the content of such
disclosure, the names of the entities with whom such disclosure was filed and the date of filing
such disclosure.
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-5-
14.ASSIGNMENT. The City shall not transfer its obligations under the Ordinance unless
the transferee agrees to assume all obligations of the City under this Agreement or to execute an
Undertaking under the Rule.
15.GOVERNING LAW. This Agreement shall be governed by the laws of the State.
CITY OF EVANSTON, COOK COUNTY, ILLINOIS
By
Mayor
Date: ______________, 2020
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A21.Page 435 of 496
-6-
EXHIBIT I
EXHIBIT I
ANNUAL FINANCIAL INFORMATION AND TIMING AND AUDITED
FINANCIAL STATEMENTS
All or a portion of the Annual Financial Information and the Audited Financial
Statements as set forth below may be included by reference to other documents which have been
submitted to EMMA or filed with the Commission. If the information included by reference is
contained in a Final Official Statement, the Final Official Statement must be available on
EMMA; the Final Official Statement need not be available from the Commission. The City shall
clearly identify each such item of information included by reference.
Annual Financial Information exclusive of Audited Financial Statements will be
submitted to EMMA by 270 days after the last day of the City’s fiscal year (currently December
31), beginning with the fiscal year ending December 31, 2020. Audited Financial Statements as
described below should be filed at the same time as the Annual Financial Information. If
Audited Financial Statements are not available when the Annual Financial Information is filed,
Audited Financial Statements will be submitted to EMMA within 30 days after availability to the
City.
Audited Financial Statements will be prepared in accordance with accounting principles
generally accepted in the United States of America.
If any change is made to the Annual Financial Information as permitted by Section 4 of
the Agreement, the City will disseminate a notice of such change as required by Section 4.
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-7-
EXHIBIT II
EVENTS WITH RESPECT TO THE BONDS
FOR WHICH REPORTABLE EVENTS DISCLOSURE IS REQUIRED
1.Principal and interest payment delinquencies
2.Non-payment related defaults, if material
3.Unscheduled draws on debt service reserves reflecting financial difficulties
4.Unscheduled draws on credit enhancements reflecting financial difficulties
5.Substitution of credit or liquidity providers, or their failure to perform
6.Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final
determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other
material notices or determinations with respect to the tax status of the security, or other
material events affecting the tax status of the security
7.Modifications to the rights of security holders, if material
8.Bond calls, if material, and tender offers
9.Defeasances
10.Release, substitution or sale of property securing repayment of the securities, if material
11.Rating changes
12.Bankruptcy, insolvency, receivership or similar event of the City1
13.The consummation of a merger, consolidation, or acquisition involving the City or the
sale of all or substantially all of the assets of the City, other than in the ordinary course of
business, the entry into a definitive agreement to undertake such an action or the
termination of a definitive agreement relating to any such actions, other than pursuant to
its terms, if material
14.Appointment of a successor or additional trustee or the change of name of a trustee, if
material
15.(a) Incurrence of a Financial Obligation of the City, if material, or (b) an agreement to
covenants, events of default, remedies, priority rights, or other similar terms of a
Financial Obligation of the City, any of which affect security holders, if material.
16.Default, event of acceleration, termination event, modification of terms, or other similar
events under the terms of a Financial Obligation of the City, any of which reflect
financial difficulties.
This event is considered to occur when any of the following occur: the appointment of a receiver, fiscal
agent or similar officer for the City in a proceeding under the U.S. Bankruptcy Code or in any other
proceeding under state or federal law in which a court or governmental authority has assumed jurisdiction
over substantially all of the assets or business of the City, or if such jurisdiction has been assumed by
leaving the existing governing body and officials or officers in possession but subject to the supervision
and orders of a court or governmental authority, or the entry of an order confirming a plan of
reorganization, arrangement or liquidation by a court or governmental authority having supervision or
jurisdiction over substantially all of the assets or business of the City.
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EXHIBIT III
-8-
EXHIBIT III
CUSIP NUMBERS
YEAR OF
MATURITY
CUSIP
NUMBER
(299228)
2022
2023
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
2035
2036
2037
2038
2039
2040
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6/25/2020
72-O-20
AN ORDINANCE
Amending City Code Section 3-4-6-(S) to Allow Alcohol Service to Non-
Members and Increase the Class S Liquor License Fee
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class S of Table 1, Section 3-4-6 of the Evanston City Code of
2012, as amended, is hereby further amended and revised as follows:
S Veterans
Groups
Liquor None $500
$2,800
$500
$2,800
1 None 9 a.m. – 2
a.m.
SECTION 2: Subsection 3-4-6-(S) of the Evanston City Code of 2012, as
amended, is hereby further amended) to read as follows:
(S) CLASS S licenses, which shall authorize the sale of alcoholic liquors for consumption
only on the premises where sold and limited to members and their guests which may be
issued only to nationally chartered veterans’ organizations, maintaining permanent club
quarters irrespective of the size of their memberships.
It shall be unlawful for the holder of a Class S license to sell or permit to be sold or given
away any alcoholic liquor between the hours of 2:00 a.m. and 9:00 a.m. All patrons and
customers shall leave the premises not later than ten (10) minutes following the closing
hours herein established.
The applicant for the renewal only of such licenses may elect to pay the amount herein
required semiannually or annually. Such election shall be made at the time of
application.
The annual single payment fee for initial issuance or renewal of such license shall be
five two thousand eight hundred dollars ($500.00 2,800.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
five hundred twenty-five two thousand nine hundred forty dollars ($525.00 2,940.00).
No more than one (1) such license(s) shall be in force at any one (1) time.
A22.Page 439 of 496
72-O-20
~2~
SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby
repealed.
SECTION 4: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not
affect other provisions or applications of this ordinance that can be given effect without the
invalid application or provision, and each invalid provision or invalid application of this ordinance
is severable.
SECTION 5: The findings and recitals contained herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by the Illinois
Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after its
passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
A22.Page 440 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Marion Johnson, Housing and Grants Intern
CC: Johanna Nyden, Community Development Director; Sarah Flax,
Housing & Grants Manager
Subject: Approval of Renewal Funding to Administer the Inclusionary Housing
Waitlist
Date: July 27, 2020
Recommended Action:
The Housing and Homelessness Commission and staff recommend approval of $40,000 for
Community Partners for Affordable Housing (CPAH) to continue administering Evanston’s
Inclusionary Housing Ordinance (IHO) centralized waitlist and conduct income certifica tions
and re-certifications of households for inclusionary units for the period of May 1, 2020 through
December, 31 2021.
Funding Source:
The funding source is the City’s Affordable Housing Fund, 250.21.5465.65496. $30,000 has
been budgeted for waitlist management for FY2020 and additional funds will be included in
the FY2021 budget.
Council Action:
For Action
Summary:
Community Partners for Affordable Housing (CPAH) is requesting a $40,000 grant from City
of Evanston to administer Evanston’s centralized IHO waitlist. This funding would be used for
both personnel and non-personnel costs associated with the management of the centralized
waitlist for households interested in affordable housing through the IHO, as well as other
market rate developments that have onsite affordable units through development
agreements. The scope of work includes pre-screening interested applicants for the waitlist,
completing two annual updates of the waiting list, conducting outreach to residents in need of
affordable housing, income qualifying prospective tenants when affordable units are ready for
rent up, annual income re-certification of tenants currently housed in affordable units, and
meeting with City staff and developers as needed to discuss upcoming available units and
P1.Page 441 of 496
coordinate referrals of income eligible households to the developer/property management for
those units.
The City of Evanston would enter into a 20-month contract for IHO waitlist services with
CPAH, from May 1 through December 31, 2021. The City would make four payments in the
amount of $10,000 in October 2020, March 2021, August 2021, and January 2022. CPAH
staff would track time used for the administration of the City’s IHO program and use these
data to inform its proposal for funding renewal at the end of 2021.
The attached 2019-2020 Activity report provides detailed information about the waitlist,
affordable units currently filled from that list, and activities performed during the previous
contract period. Additional information on CPAH’s scope of work and budget for this request
for renewal funding may be found in their attached application.
Legislative History:
The Housing and Homelessness Commission approved CPAH's funding request in the
amount of $40,000 unanimously at its July 9, 2020 meeting.
Attachments:
Community Partners for Affordable Housing (CPAH) 2019-2020 Waitlist Activity Report
CIPAH IHO Waitlist Proposal 2020
Page 2 of 10
P1.Page 442 of 496
Memorandum
Subject:
Community Partners for Affordable Housing (CPAH) 2019 -2020
Waitlist Activity Report
Summary:
Staff provides the following report about Communi ty Partners for Affordable Housing (CPAH)
management of the centralized waitlist implemented as part of the City's Inclusionary Housing
Ordinance. The period covered is January 1, 2019 - April 30, 2020, for the 2019-2020
contract agreement entered into by the City and CPAH. This standardized report has been
created to provide a structured and regular update on the status of the centralized waitlist, as
well the resulting units affordable upcoming and from the of status the as existing
Inclusionnary Housing Ordinance.
The report provides data on the number of households currently on the waitlist by household
size and self-reported income, as well as a summary of existing affordable units by size and
income restriction, and the projected number of units in t he development pipeline by size and
income level. This report will be provided to the Housing and Homelessness Commission and
City Council on a bi-annual basis (July/January).
While the summary data can provide some necessary information on the state of t he waitlist
and IHO units, contextual information is often key to understanding housing data and will be
provided as well.
The format was developed working with the Housing and Homelessness Commission. One
request was to include the average length of time that households have been on the list
whose members provide to include average time on the waitlist. After discussion with CPAH,
it was determined that this data point did not provide meaningful information on the state of
the waitlist because many factors affect the length of time a household can stay on the
waitlist before qualifying for a unit, including whether their household size and income level
matches units that become available. In addition, there are times that households are unable
to move when a unit becomes available due to their current lease, other factors like changing
jobs, inability the options, or transportation to of unit the location to relative provide
documentation required to certify their income and finish the application process. However,
by adding charts that show completed units by size and income level that are filled from the
Page 3 of 10
P1.Page 443 of 496
waitlist and the same data for units in the pipeline, it should provide a picture on where the
gaps and demand exist in affordable housing in Evanston and make it apparent why
households of different sizes and income levels get a unit sooner than others. This
information can also be used when reviewing any alternative proposals that developers may
provide in the future.
Information about the marketing activities undertaken by CPAH to publicize the program and
the units available will be included in this report. Additional data about the process of rent up
of new units, including how many applicants were approved, have a pending application,
turned down a unit, or were denied by the property management/landlord will also be
included.
Legislative History:
The Housing and Homelessness Commission reviewed and provided its feedback on the
2019-2020 Waitlist Activity Report at its July 27, 2020 meeting.
Page 2 of 4Page 4 of 10
P1.Page 444 of 496
City of Evanston Waitlist and IHO Information (CPAH)
Date 7/1/2020 CITY OF EVANSTON WAITLIST AND IHO UNITS REPORT
Key Requires subsidy Majority Subsidy IHO units
WAITLIST INFORMATION
Total HH's on waitlist by HH size and AMI % (income is self reported)
HH 1 HH2 HH 3 HH 4 HH 5 HH 6 HH 7 Total Per %Local Pref
0-30%19 5 6 4 15 0 0 49 26
31-50%58 47 27 14 5 2 1 154 70
51-60%12 15 7 3 1 0 0 38 18
61-80%19 15 9 2 2 0 0 47 26
81-100%9 7 1 0 0 0 0 17 7
Totals 117 89 50 23 23 2 1 305 147
Number of HH added to list since last report 3/1/19 199
Total HH's on waitlist by HH size and AMI % in percentage of total (income is self reported)
HH 1 HH2 HH 3 HH 4 HH 5 HH 6 HH 7 Total
0-30%6.23%1.64%1.97%1.31%4.92%0.00%0.00%16.07%
31-50%19.02%15.41%8.85%4.59%1.64%0.66%0.33%50.49%
51-60%3.93%4.92%2.30%0.98%0.33%0.00%0.00%12.46%
61-80%6.23%4.92%2.95%0.66%0.66%0.00%0.00%15.41%
81-100%2.95%2.30%0.33%0.00%0.00%0.00%0.00%5.57%
Totals 38.36%29.18%16.39%7.54%7.54%0.66%0.33%100.00%
UNITS INFORMATION
Existing units : occupied/renewed (income is certified)
Studio 1BR 2BR 3BR 4BR 5BR+Total
0-30%0 0 0 0 0 0 0
31-50%2 3 0 1 0 0 6
51-60%5 3 2 1 0 0 11
61-80%2 1 0 0 0 0 3
81-100%2 0 0 0 0 0 2
Totals 11 7 2 2 0 0 22
Existing units: in the process of being rented/upcoming in 2020 (income is certified)
Studio 1 BR 2 BR 3 BR 4BR 5BR+Total
0-30%0 0 0 0 0 0 0
31-50%3 0 0 0 0 0 3
51-60%2 9 0 0 0 0 11
61-80%3 0 1 0 0 0 4
81-100%0 0 0 0 0 0 0
Totals 8 9 1 0 0 0 18
Total Existing 19 16 3 2 0 0 40
Page 3 of 4Page 5 of 10
P1.Page 445 of 496
City of Evanston Waitlist and IHO Information (CPAH)
Qualification
Process
Income
Qualified
Pending
Property
Approval
Approved
by
Property
Denied by
Property
Turned
down by
tenant
Albion 25 3 9 5 8
Avidor 14 4 5 3 2
50%60%80%100%Total units Renewed Turn over Type Floating?
Albion 3 6 6 0 15 N/A N/A New constr.Yes
Avidor 4 13 0 0 17 N/A N/A New constr.Yes
828 Noyes 2 2 0 0 4 4 0 New constr.No
1620 Central 0 0 0 2 2 2 1 New constr.No
1571 Maple 0 1 0 0 1 1 0 New constr.No
1822 Lyons 0 0 1 0 1 New constr.No
Total 9 22 7 2 40 7 1
New upcoming units in the pipeline: 2021 and later
Total
0-30%
31-50%
51-60%15
61-80%7
81-100%
Totals 22
Activities/meetings
In person outreach meetings at Evanston Public Library, Neighborhood Resource Event, and wilth District 65 staff: 5
meetings. Additional outreach to Evanston Township High School and District 65, through City e-news, Connections
for the Homeless and via CPAH's website.
Page 4 of 4Page 6 of 10
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Main Office Highland Park Office
800 S . Milwaukee Ave., Suite 201 400 Central Ave., Suite 111
Libertyville, IL 60048 Highland Park, IL 60035
www.cpahousing.org
phone 847.263.7478
fax 847.796.8060
June 26, 2020
To: Sarah Flax
Housing and Grants Manager, Community Development
From: Community Partners for Affordable Housing (CPAH)
Re: Proposal for funding for CPAH’s assistance in administration of Evanston’s
Inclusionary Housing Ordinance and management of the Centralized Waitlist
Proposal:
Community Partners for Affordable Housing (CPAH) is applying for funding to assist in
administering Evanston’s Inclusionary Housing Ordinance (IHO) and to manage the
centralized waitlist for affordable rental housing. The funding will cover services related
to existing affordable projects and units, and to upcoming inclusionary projects and units
which will be developed and completed by December 31st, 2021. CPAH’s previous
agreement with the City of Evanston expired on April 30, 2020. CPAH has over 15
years of experience administering IHOs, including its work in Evanston for nearly 3
years, its work administering Highland Park’s IHO for 15 years, and its work consulting
with the City of Lake Forest and other communities on the administration and
development of their ordinances.
CPAH will continue to furnish the services that it currently provides to Evanston related
to the IHO and the wait list. Specific duties will contiue to include working with the City
and the developers regarding the affordable component of development projects,
building and maintaining the waitlist for inclusionary units, managing both the pre and
full application process, handling inquiries about developments and units, working with
potential tenants during the application process, qualifying prospective tenants,
marketing the inclusionary opportunities, performing recertification of tenants of
affordable rental units, and conducting an annual wait list update. The agreement also
covers CPAH assisting city staff with questions related to the IHO and the inclusionary
housing program.
Developments and Units:
Over the term of this agreement, CPAH will:
- Identify and qualify prospective tenants for the remaining units at Albion (total 15)
and Avidor (total 17);
- Identify and qualify prospecitve tenants for as many as 21 upcoming inclusionary
units currently in development (including 1555 Ridge Ave., Hampton Parkway
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P1.Page 447 of 496
Condominiums, condo deconversions on Callan Ave. and Asbury Ave., and a
single unit being developed by an individual);
- Conduct annual income recerfication and assist with re-leasing when needed for
the exisitng 39 (Albion, Avidor, Noyes, Central and Maple) inclusoinary rental
units. For units where recertifcatoin and re-leasing will take place between
between May 1, 2020—December 1, 2020, these services will be provided twice
over the term of this agreement;
- Help market the program and all inclusionary units as they become available,
whether new construction or turnovers;
- Conduct an annual wait list update (twice over the term of this agreement);
- Work with those seeking affordable housing, from the first inquiry through the full
application process and qualification.
Marketing and Identifying Potential Tenants:
CPAH works with Evanston city staff and developers to market the units and identify
potential tenants for the affordable rental units. Marketing efforts begin prior to the
completion of the development. CPAH actively reache s out to the community by, for
example, holding information sessions at the Evanston Public Library and meeting with
Evanston school staff. We also attend neighborhood meetings and resource fairs, as
appropriate. Over the term of the previous agreement, the marketing efforts resulted in
CPAH processing approximately 242 pre-aplications for the waiting list. That does not
include the many inquiries we receive that do not result in the submission of a pre-
application. We expect to receive a similar or increased number of new pre-applications
over the term of this agreement due to the significant number of new units in the
pipeline as well as anticpating that some of the exisiting 39 inclusoinary units will turn
over.
When an IHO unit(s) is available, CPAH contacts potentially qualified applicants from
the wait list and asks for additional informaton and supporting income documentation.
That information is used to determine if an applicant is eligible for an available
inclusionary unit. If so, the applicant is then referred to the developer/landlord for further
screening. The develeoper/landlord ulitmately decides whether to offer a lease to a
particular applicant. CPAH continues this process, in order of the waiting list, until the
available units are leased.
Staff:
CPAH’s Director of Real Estate Management, Kathleen Van Crey, oversees waitlist
management, the application process and matters related to leasing the inclusionary
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P1.Page 448 of 496
units. She is assisted by Francesca Facchini, Rental Housing Coordinator, and Tiffiny
Duncan, Property Manager. CPAH’s President Rob Anthony and Director of
Development and Community Relations Amy Rosenfeld Kaufman will continue to work
on and assist with Evanston’s inclusionary housing program.
Funding Request:
Based on our past expenses and estimated workload, CPAH is submitting a request for
$40,000 to administer Evanston’s Inclusionary Housing Ordinance and centralized wait
list for May 1, 2020- December 31, 2021. The proposal covers the cost of staff time to
provide the services outlined above, as well as a prorated share of overhead (calculated
as a percentage of time relative to the overall operating budget), meeting expenses,
marketing and advertising expenses, and other expenses incurred with carrying out the
duties of this agreement.
Thank you for your consideration.
Rob Anthony, President
Page 9 of 10
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Page 10 of 10
P1.Page 450 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Scott Mangum, Planning & Zoning Administrator
CC: Johanna Nyden, Community Development Director
Subject: Ordinance 73-O-20, Amendments to the Plan Commission
Date: July 27, 2020
Recommended Action:
Staff recommends City Council adoption of Ordinance 73 -O-20 with changes to the City Code
regarding the Plan Commission, notably inclusion of the most recently adopted
Comprehensive Plan (2000).
Council Action:
For Action
Summary:
At the December 9, 2019, City Council meeting, an aldermanic referral was made to change
the Chair of the Plan Commission from a member elected annually by the Commission to
selected by the Mayor. In April, the City Council ultimately did not proceed with Ordinances
38-O-20 and 39-O-20 to change the selection of the chair of the Plan Commission and to
establish the ZBA in the City Code with the chair selected by the Mayor. Staff has removed
those provisions from proposed Ordinances 73-O-20 and 74-O-20.
Ordinance 73-O-20 Plan Commission (Title 2, Chapter 7) replaces the Goals and Objectives
of the 1986 Comprehensive Plan with those of the 2000 Comprehensive Plan, which is the
most recently adopted document. Several other minor revisions reflect changes to the titles of
departments and organizations.
Attachments:
Ordinance 73-O-20 Amending Title 2 to update Plan Commission
P2.Page 451 of 496
7/1/2020
73-O-20
AN ORDINANCE
Amending Title 2, Chapter 7 of the Evanston City Code,
“Plan Commission”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: City Code Title 2, Chapter 7, Section 5, Subsection 2
“Procedure and Organization” of the Evanston City Code of 2012, as amended (“City
Code”), is hereby amended and shall read as follows:
2-7-5-2. - PROCEDURE AND ORGANIZATION.
The Plan Commission shall:
(A) At its December meeting, elect a chairman to serve for the following calendar
year with eligibility for re-election.
(B) Elect in December a vice-chairman to act whenever the chairman is absent or
unable to serve.
(C) Elect such associate members of the Plan Commission as are deemed
necessary to carry out the Commission's duties and responsibilities. Such
associate members shall serve for a period of one year with eligibility for re-
election, but shall have no vote.
(D) Establish its own rules of procedure that do not conflict with Section 2-7-5
of the City Code.
(E) Hold a meeting of the Commission monthly, unless specifically directed
otherwise by the chairman.
(F) Establish such subcommittees of regular and associate members as it
deems necessary.
(G) Prepare an annual report for presentation to the City Council. Such report
may: (1) incorporate comments on the adequacy of the Comprehensive General
Plan, the zoning ordinance and the capital improvements program as instruments
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73-O-20
~2~
of long-term development policy, (2) summarize the actions of the Plan
Commission during the calendar year, and (3) outline the program of the Plan
Commission for the following year, indicating joint programs to be carried out in
cooperation with the Planning Department, other staff needs, and anticipated
requests for funds from the City Council.
(H) Adopt such other rules of procedure deemed necessary to conduct
meetings and public hearings and to carry out its duties, following Roberts' Rules
of Order in situations not covered by adopted rules.
SECTION 2: City Code Title 2, Chapter 7, Section 6, Subsection 1
“Organization” of the Evanston City Code of 2012, as amended (“City Code”), is hereby
amended and shall read as follows:
2-7-6-1. - ORGANIZATION.
The organization, assignment of duties and general supervision of the activities and
work of the Planning and Zoning Division shall be determined by the City Manager in
conjunction with the Director of Community and Economic Development, and the
employment of special planning consultants shall be determined by the City Council.
SECTION 4: City Code Title 2, Chapter 7, Section 6, Subsection 2
“Planning and Zoning Division Manager” of the Evanston City Code of 2012, as
amended (“City Code”), is hereby amended and shall read as follows:
2-7-6-2. - PLANNING AND ZONING DIVISION MANAGER.
The head of the Planning and Zoning Division shall be appointed by the City Manager
and shall be known as the Division Manager. The Division Manager shall be responsible
to the Director of Community and Economic Development, and shall have the following
duties and responsibilities.
(A) To prepare in cooperation with the Plan Commission and within the policy
framework established by the Plan Commission, a Comprehensive General Plan
or amendments to an existing Plan, for the present and future development or
redevelopment to the City.
(B) To undertake research studies necessary to the preparation, modification and
implementation of the Comprehensive General Plan or parts thereof.
(C) To prepare and recommend, and to assist other executive departments of the
City in the development of specific plans and programs of capital improvements,
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73-O-20
~3~
and to help insure that such plans and programs will be integrated into the
Comprehensive General Plan.
(D) To participate with the City Manager and other department heads in the annual
revision of the capital improvements program for review by the Plan Commission
and the City Council as a part of the annual budget formulation process of the
City
(E) To serve as secretary to the Plan Commission, to keep all records of said Plan
Commission, and to provide such staff services as may be necessary to assist
said Plan Commission in carrying out its duties.
(F) To undertake research studies and to develop plans and programs and make
recommendations for community or area renewal, including such plans for
conservation, rehabilitation or redevelopment as may be authorized by the City
Council.
(G) To serve as liaison between the City administration and the Plan Commission,
and professional consultants retained by the City to undertake general or specific
studies related to the preparation, modification or implementation of the
Comprehensive General Plan.
(H) To review zoning, subdivision and related ordinances prior to adoption by the
City Council.
(I) To establish close working relationships with the administrative officers of other
local governmental jurisdictions so that plans of all agencies for the development
or redevelopment of the community will be coordinated.
(J) To plan, organize and put into effect sound programs of public education
concerning the long range development of the community after general review by
the City Manager and the Plan Commission.
SECTION 4: City Code Title 2, Chapter 7, Section 7 “Funds for Planning”
of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended and
shall read as follows:
SECTION 2-7-7. – FUNDS FOR PLANNING.
The City may appropriate from any funds under its control such sums as the
corporate authorities may deem proper for the maintenance and operation of the Plan
Commission and Planning and Zoning Division, including the salaries of all paid
members and employees; the development of a planning program, and the preparation
Page 4 of 20
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73-O-20
~4~
of regulations, projects and programs pertinent to the development, redevelopment and
renewal of the City.
The City may accept, receive and expend funds, grants and services from the Federal
Government or its agencies, the State of Illinois or its agencies, the Chicago
Metropolitan Agency for Planning Northeastern Illinois Planning Commission, other
regional or local governments or their agencies or from private persons or corporations
or foundations for planning purposes generally or for planning specific projects.
SECTION 5: City Code Title 2, Chapter 7, “Plan Commission and
Planning Department” of the Evanston City Code of 2012, as amended (“City Code”), is
hereby amended to remove the 1986 Comprehensive General Plan on file and replace
it with the 2000 Comprehensive General Plan (Exhibit A):
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: This ordinance must be in full force and effect after its
passage, approval, and publication in a manner provided by law.
SECTION 8: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
must not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Page 5 of 20
P2.Page 455 of 496
73-O-20
~5~
Introduced:_________________, 2020
Adopted:___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Kelley Gandurski, Corporation Counsel
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73-O-20
~6~
Exhibit A
2000 Comprehensive General Plan
Page 7 of 20
P2.Page 457 of 496
Page 1 of 13
Evanston Comprehensive General Plan
Goals, Objectives, and Policies/Actions
Adopted by the Evanston City Council
May 8, 2000
Table of Contents
Introduction / Vision Statement (Not Included Herein)
1. Population
Part I. General Land Use
2. Neighborhoods
3. Housing
4. Business, Commercial & Industrial Areas
5. Central Business District
6. Institutions
Part II. Public Facilities
7. City Buildings
8. Parks & Recreation Areas
9. Community Utilities
Part III. Circulation
10. Streets & Traffic Management
11. Parking System
12. Transit Systems, Bicycles & Pedestrians
Part IV. Community Environment
13. Community Design & Landscaping
14. Historic Preservation
15. The Arts
16. Environment
For a more detailed analysis, please refer to the complete Comprehensive Plan. The page numbers
contained herein are those of the Comprehensive Plan.
To obtain a copy of the Comprehensive Plan, contact:
Planning Division of the Community Development Department
City of Evanston
2100 Ridge Avenue, #3900
Evanston, IL 60201
(847) 866-2928 telephone
(847) 448-8120 fax
Page 8 of 20
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Page 2 of 13
Values and Goals of the Comprehensive General Plan
The chapters that appear in the four main sections of the Comprehensive General Plan begin with a
table stating a broad goal, recommended objectives that target the goal, and a list of guiding policies
and specific actions for implementation. The resulting vision is reflected in the Plan’s goal
statements. These goals are summarized below as values the Plan Commission recommends as a
foundation for thinking about Evanston’s future. Following each statement, the corresponding chapter
number is listed.
I. LAND USE
Neighborhood assets should be enhanced while recognizing that each neighborhood contributes to the overall
social and economic quality of Evanston (Ch.2).
Evanston’s housing stock should continue to offer buyers and renters a desirable range of choice in terms of style
and price (Ch.3).
Evanston should maintain a diverse range of business and commercial areas, all of which will be viable locations
for business activity (Ch.4).
Downtown Evanston should be an attractive, convenient, and economically vital center of diverse activity (Ch. 5).
The growth and evolution of Evanston’s institutions should be supported so long as the growth does not have an
adverse impact upon the residentially-zoned adjacent neighborhoods.
II. PUBLIC FACILITIES
The City of Evanston’s public buildings should be fully accessible, modernized buildings that serve civic needs
and interests of residents. (Ch. 7)
City Parks and recreation areas should be of the highest quality in order to meet residents’ various recreation and
leisure interests (Ch. 8)
Utility systems in Evanston should provide reliable, quality service and support future development throughout
Evanston (Ch. 9).
III. CIRCULATION
Evanston’s streets should safely, conveniently, and efficiently link neighborhoods to the rest of the community and
to the metropolitan area (Ch. 10).
Evanston’s Parking system should serve the needs of residents, commuters, employees, shoppers, and visitors to
Evanston’s neighborhoods and business districts (Ch. 11).
Transportation providers should offer safe, convenient, affordable, and easily accessible transit alternatives to the
automobile (Ch. 12).
The safety and convenience of pedestrians and bicyclists should be a priority (Ch. 12).
IV. COMMUNITY ENVIRONMENT
Buildings and landscaping should be of attractive, interesting and compatible design (Ch.13).
The historic heritage of Evanston should continue to be identified and preserved for the benefit of current and
future residents (Ch. 14).
The creation of art and arts activities should be recognized and promoted as a vital component of the local
economy (Ch. 15).
Locally and regionally, natural resources should be preserved and public health should be promoted through a
clean environment (Ch. 16).
Page 9 of 20
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Page 3 of 13
Goals, Objectives, and Policies/Actions of
the Comprehensive General Plan
PART 1, CHAPTER 2: NEIGHBORHOODS
GOAL: Help to enhance the existing assets of neighborhoods while recognizing that each neighborhood contributes
to the overall social and economic quality of Evanston.
Objective: Maintain the appealing character of Evanston's neighborhoods while guiding their change.
P/A: Preserve neighborhood character while supporting redevelopment efforts that add to
neighborhood desirability.
P/A: Encourage creative adaptive reuse of properties available for redevelopment using
zoning standards and the Site Plan and Appearance Review process to protect
historic character.
P/A: Encourage new developments to complement existing street and sidewalk patterns.
P/A: Encourage the preservation and creation of neighborhood open and green space.
P/A: Maintain and improve neighborhood infrastructure and public amenities through
capital improvement budgeting.
Objective: Recognize the benefits of mixing residential, commercial, and institutional uses in
neighborhoods.
P/A: Work with community stakeholders in attracting and supporting businesses located in
neighborhood business districts.
P/A: Minimize the adverse effects of such circumstances as traffic and parking congestion
or incompatible hours of operation as part of City technical assistance or zoning/site
plan review of businesses and institutions proposing expansion or relocation to sites
adjacent to residential areas.
P/A: Promote employment linkages and open communication between neighborhood
residents and local employers.
Objective: Promote activities that help strengthen communities and improve neighborhood quality of
life.
P/A: Encourage the formation of neighborhood associations, neighborhood watch groups
and block clubs as well as the use of “place signs” to promote neighborhood identity
and ownership.
P/A: Continue to connect City officials with residents to address issues identified as
adversely affecting neighborhood quality of life.
P/A: Where appropriate, support the use and monitor the effectiveness of capital
improvements, such as traffic calming devices (e.g., speed bumps, traffic circles, and
cul-de-sacs), that promote neighborhood safety
P/A: Promote safety through design by employing the principles of Crime Prevention
Through Environmental Design (CPTED) in the Site Plan and Appearance Review
Process.
P/A: Continue assisting neighborhoods to recognize and preserve their own historically
significant assets.
P/A: Collaborate with schools in offering strong educational programs and constructive
recreational activities.
Objective: Recognize the effect of housing on the quality of neighborhoods.
P/A: Support efforts aimed at improving Evanston's housing stock.
P/A: Target corrective action toward properties that are negatively affecting surrounding
neighborhoods.
P/A: Inform tenants, owners, and property managers of their rights and responsibilities in
maintaining multi-family rental properties that experience high rates of turnover.
Page 10 of 20
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Page 4 of 13
PART I, CHAPTER 3: HOUSING
GOAL: Maintain And Enhance The Desirability And Range Of Choice (In Terms Of Style And Price) That The
Housing Stock Offers Both Buyers And Renters.
Objective: Maintain and enhance property values and positive perceptions of housing in Evanston.
P/A: Encourage both new housing construction and the conversion of underutilized non-
residential buildings to housing in order to increase housing variety and to enhance
the property tax base.
P/A: Actively collaborate with local realty firms, the Chamber of Commerce, and others in
marketing Evanston housing and neighborhoods to promote awareness of their
desirability as places to live.
P/A: Encourage collaboration among neighborhood stakeholders (e.g., property owners,
residents, businesses, and institutions) and City staff to improve housing conditions
that are negatively impacting surrounding property values.
Objective: Address concerns about cost and affordability.
P/A: Conduct a study of the Evanston housing market with a focus on determining low,
moderate, and middle-income household affordability issues.
P/A: Encourage proposals from the private sector that will maintain the supply of
moderately priced housing, both rental and owner-occupied.
P/A: Package and promote the availability of assistance programs that provide resources
for home acquisition and repair.
P/A: Encourage cooperation and collaboration with surrounding communities so that they
will share the responsibility of providing for the needs of the homeless and special
needs populations.
Objective: Address high property tax concerns.
P/A: Seek creative means of increasing Evanston’s property tax base to maintain the
provision of quality services while relieving some of the tax burden placed on
homeowners.
Objective: Preserve Evanston's historic residential architecture and ambience.
P/A: Continue to support and recognize private efforts to restore and preserve Evanston's
architectural heritage.
P/A: Support efforts that maintain the architectural integrity of Evanston's large historic
properties.
P/A: Encourage the preservation of large front and side yards around properties that are
under consideration for subdivision and redevelopment.
Objective: Address poor housing conditions which detract from neighborhood quality of life.
P/A: Maintain high property standards and assist in rehabilitation when possible.
P/A: Aggressively pursue corrective action for below-standard housing that negatively
affects surrounding neighborhoods.
P/A: Focus attention and rehabilitation incentives on multi-family housing structures in
areas of high rental turnover.
P/A: Provide maintenance assistance to owners meeting low- and moderate-income
guidelines.
P/A: Support individual owners and neighborhood-based organizations engaged in efforts
aimed at improving Evanston's housing stock.
P/A: Continue to inform tenants and property managers about their respective rights and
responsibilities in the maintenance of multi-family rental properties.
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Page 5 of 13
PART I, CHAPTER 4: BUSINESS, COMMERCIAL & INDUSTRIAL AREAS
GOAL: Retain And Enhance A Diversity Of Business, Commercial, And Industrial Areas As Desirable Locations Of
Economic Activity.
Objective: Promote the growth and redevelopment of business, commercial, and industrial areas.
P/A: Encourage the location of new or expanding businesses in existing commercial and
mixed-use locations that would benefit from redevelopment, including the Evanston
Plaza at Dodge Avenue and Dempster Street.
P/A: Continue to promote the revitalization of the Howard Street corridor through the
collaborative planning efforts of merchants, concerned citizens, and representatives
of agencies from the City of Evanston and the City of Chicago.
P/A: Monitor Central Street and Chicago Avenue (between Dempster Street and South
Boulevard), in the appropriate locations encouraging residential and
residential/commercial mixed-use developments in order to enhance the existing
character of the neighborhood.
P/A: Work collaboratively with neighborhood residents and businesses, representatives
from the high school, lending institutions, and City staff to enhance the Church Street
/Dodge Avenue business area.
P/A: Continue funding and promoting assistance programs to help commercial property
owners rehabilitate eligible storefronts.
Objective: Retain and attract businesses in order to strengthen Evanston's economic base.
P/A: Market Evanston's unique qualities and advantages (such as the emerging
“Technopolis” computer network, an educated work force, quality office locations, and
access to Chicago) to attract new firms in growing high-technology and health care
sectors.
P/A: Examine issues that are potential disadvantages to doing business in Evanston (e.g.,
relatively high property taxes); enhance and promote relative strengths as a means of
offsetting disadvantages.
P/A: Support a cooperative marketing effort with the Chamber of Commerce, EVMARK,
and others to attract new businesses to vacant storefronts and commercial spaces.
Objective: Recognize and support the strong role neighborhood business districts play in Evanston's
economy and its identity.
P/A: Protect and enhance the traditional character of neighborhood business districts;
carefully examine proposed design changes using the Zoning and Sign Ordinances,
and site plan and appearance review.
P/A: Develop strategies where feasible for addressing parking and circulation concerns of
merchants and surrounding residents in areas of neighborhood business activity.
P/A: Promote pedestrian oriented retail activity in Evanston's neighborhood business
areas.
Objective: Support and encourage efforts at employment assistance and linkages.
P/A: Promote linkages between local schools and local employers that help Evanston
students become competitive members of the work force.
P/A: Negotiate commitments to employ Evanston residents with firms seeking
redevelopment assistance.
P/A: Promote and support job readiness and training programs as well as small business
start-up assistance programs as part of a larger community development strategy
outlined in the HUD Consolidated Plan.
P/A: Support programs that provide affordable day care options for working parents and
guardians.
P/A: Continue to support home-based businesses while enforcing restrictions that
minimize any adverse effect on surrounding neighborhoods.
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Page 6 of 13
P/A: Encourage the incorporation of new telecommunications technology and
infrastructure in new residential and commercial construction as well as rehabilitation
and adaptive reuse of existing structures.
PART I, CHAPTER 5: CENTRAL BUSINESS DISTRICT
GOAL: Promote A Mixed-Use Central Business District That Is Attractive, Convenient And Economically Vibrant.
Objective: Implement strategies that enhance the economic vitality of Downtown Evanston.
P/A: Support efforts to improve the variety of retail businesses in the Downtown to
strengthen it as a regional shopping center; support the addition of mid-sized retail
spaces (between 8,500 and 20,000 square feet) to attract retailers not currently
present.
P/A: Promote additional hotel space, entertainment-oriented businesses, and
residential/commercial mixed-use development in Downtown Evanston in order to
attract more people to the area.
P/A: Encourage the continued collaboration between the many stakeholders (e.g.,
Evmark, the Evanston Chamber of Commerce, Evanston Inventure, the Research
Park Board, and the City) who work for the betterment of Downtown Evanston.
P/A: Identify and protect Downtown’s historic landmarks.
P/A: Promote Downtown Evanston as a viable tourist destination.
P/A: Update the 1989 Plan for Downtown Evanston.
Objective: Encourage a compatible mix of land uses in the Downtown.
P/A: Support adaptive reuse ideas that bring new life to existing buildings and which work
to preserve the balance of uses (office, retail, residential) in Downtown Evanston.
P/A: Assist in marketing Downtown office space to firms of all sizes; consider the CBD as
a potential alternative for the site of City agencies currently located at 2100 Ridge
Avenue.
Objective: Preserve and enhance both access and ambience through Downtown capital improvements.
P/A: Prioritize the continued public and private reinvestment in and renewal of streets,
sidewalks, street lighting, landscaping, and other amenities.
P/A: Promote and assist Downtown facade improvements.
P/A: Support the creative redevelopment of the Sherman Avenue parking garage with
attention to improving parking access and enhancement of the exterior streetscape
appeal of the structure.
PART I, CHAPTER 6: INSTITUTIONS
GOAL: Support the growth and evolution of institutions so long as the growth does not have an adverse impact upon
the residentially-zoned adjacent neighborhoods.
Objective: Assure that institutional development enhances surrounding neighborhoods as well as the
economic development of Evanston.
P/A: Monitor institutional development and evolution using land use regulations to guide
effects and limit negative impacts on the surrounding community and adjoining land
uses.
P/A: Enhance communication between the City and Northwestern University concerning
long-range planning and development issues.
P/A: Review zoning standards and parking regulations to work toward a balance between
institutional needs and the quality of surrounding neighborhoods.
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Page 7 of 13
P/A: Enhance discussions with local institutions to learn about their development plans;
anticipate changes in institutional uses at specific sites and develop alternatives for
their reuse.
P/A: Encourage institutions to recognize their role in the greater community and to join
with the City in neighborhood and community development initiatives.
Objective: Support an outstanding educational system that provides a wide range of opportunities.
P/A: Seek to improve the dialogue with public schools on planning issues related to
changing facility needs and resulting impacts on the community.
P/A: Communicate with public schools on subjects of community-wide concern, such as
public health, safety, and economic development.
P/A: Collaborate with schools in offering strong educational programs as well as
recreational activities that provide positive leisure alternatives for Evanston’s youth.
PART II, CHAPTER 7: CITY BUILDINGS
GOAL: Maintain Fully Accessible, Modernized Public Buildings That Serve The Various Needs And Interests Of
Evanston Residents.
Objective: Assess City buildings to determine cost-effective strategies for maintenance, renovation, and
accessibility improvements.
P/A: Systematically evaluate City-owned buildings in terms of their quality of service
delivery; prioritize maintenance and renovation planning accordingly.
P/A: Incorporate new computer and telecommunications technology into public buildings
in order to improve time and cost efficiency of service delivery and to meet increasing
demands of information access.
P/A: Continue to bring all public buildings into compliance with the Americans with
Disabilities Act (ADA).
P/A: Establish a consolidated Police/Fire Department Headquarters at the 1454 Elmwood
Avenue facility and include a secondary 9-1-1 Center.
P/A: Renovate fire stations #3 and #5.
Objective: Approach acquisition and construction of new public buildings in terms of improved quality of
service and fiscal prudence.
P/A: Complete the evaluation of issues involved with maintaining and improving the
current Evanston Civic Center; consider alternatives for reuse of the structure should
relocation of City agencies prove a cost-effective alternative.
P/A: Assess the feasibility of establishing a new full-service recreation center in South
Evanston in order to improve access to recreation programs in that area.
P/A: Continue public investment in art, as per the direction of the Public Art Ordinance,
and include consideration of art in the planning and design phase of public building
projects.
P/A: Encourage highest quality design in new public buildings.
PART II, CHAPTER 8: PARKS & RECREATION AREAS
GOAL: A System Of High Quality Park And Recreation Areas That Meets The Varying Recreation And Leisure
Interests Of Evanston Residents.
Objective: Preserve and enhance existing parks while seeking opportunities to increase the amount of
park land in Evanston.
P/A: Preserve land dedicated as public park and open space while searching for ways to
increase facilities, programs, and the amount of leisure space available throughout
Evanston.
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Page 8 of 13
P/A: When feasible, retain the open space school grounds provide even if no longer
needed for school purposes.
P/A: Continue to catalog in detail the conditions of existing park facilities; undertake
strategic reinvestment in landscaping and infrastructure through park master planning
efforts.
P/A: Protect and enhance lakeshore parks and beaches recognizing their particular
importance to Evanston’s distinct quality of life.
P/A: Continue to pursue private, federal and state grant money that is or may become
available to local municipalities for park acquisition and development.
P/A: Work with the Metropolitan Water Reclamation District, the Villages of Skokie,
Wilmette, and Lincolnwood, and various park districts to plan for recreational use of
the North Shore Channel.
Objective: Provide recreational programs to meet the leisure-time interests of all Evanston residents.
P/A: Provide recreational programs that are within the financial means of all Evanston
residents, including the search for opportunities for establishing a recreation center in
South Evanston.
P/A: Assess changing recreational interests and demands; improve facilities and redesign
programs accordingly.
P/A: Install recreation facilities and equipment that meet the highest standards for
accessibility and safety.
P/A: Work with other communities and institutions (e.g., other park districts, schools,
religious organizations, social service agencies) to coordinate and share recreation
programs and services for the general public.
PART II, CHAPTER 9: COMMUNITY UTILITIES
GOAL: To Maintain And Enhance Utility Systems That Enable Both Quality Community Service And Economic
Development Throughout Evanston.
Objective: Maintain a streetlight system that provides adequate illumination for pedestrian and driver
safety.
P/A: Study the costs, benefits, and desirability of increasing the illumination of
neighborhood streetlighting throughout Evanston.
P/A: Provide ongoing standard maintenance for the streetlight system.
Objective: Invest in annual maintenance of Evanston’s water and sewer systems.
P/A: Initiate a study of the current water system to establish the most efficient measures
for maintenance and improvement.
P/A: Complete the ongoing sewer improvement strategy, stressing preventive
maintenance as an ongoing policy for the future.
Objective: Maintain Evanston policies and agreements relating to energy and telecommunication
services current with industry changes.
P/A: Promote the City Energy Policy (see page II-22 of the Comprehensive General Plan).
P/A: Complete assessment of energy franchise alternatives and prepare for deregulation
of electric utility services; advocate to influence emerging deregulation.
P/A: Support the use of alternative energy sources whenever possible.
P/A: Pursue “Technopolis Evanston,” a public-private partnership working to install a
community-wide high-speed fiber optic network to improve the speed of Internet
access for Evanston residents, employers, and service providers.
P/A: Where cost-effective, consider relocation and burial of overhead utility lines for both
maintenance and aesthetic benefits.
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Page 9 of 13
PART III, CHAPTER 10: STREETS & TRAFFIC MANAGEMENT
GOAL: A street system that safely and conveniently links neighborhoods and promotes access to and from the
metropolitan area.
Objective: Improve the surface condition of Evanston streets and alleys.
P/A: Prioritize annual street paving in the Capital Improvement Program.
P/A: Participate in region-wide transportation planning to obtain Evanston's share of state
and federal transportation funds.
P/A: Promote paving of Evanston’s alleys by continuing to fund and publicize the 50/50
alley paving assistance program.
Objective: Employ various techniques to improve safe, efficient circulation and to enhance
neighborhoods.
P/A: Monitor changes in traffic patterns, volumes, and accidents in order to identify
needed street and traffic signal modifications.
P/A: Reduce traffic spillover onto local streets by managing congestion on major and
collector streets.
P/A: Undertake neighborhood “traffic calming,” (e.g., traffic circles, alley speed bumps, or
even one-way traffic signage) on a critical case-by-case review process with
residents, businesses, elected officials, and City staff.
P/A: Consider reconfiguration of problem intersections (e.g., the intersection of Green Bay
Road, Emerson Street, and Ridge Avenue) in order to improve safety and traffic flow.
P/A: Where possible, and desired by neighborhood residents, examine the benefit of
connecting street segments in portions of Evanston’s west side that dead-end at
former railroad embankments.
P/A: Maintain a standardized directional signage system that facilitates locating key
destinations in Evanston.
P/A: Aggressively pursue tree and shrubbery trimming in public rights-of-way to assure
visibility of street signs and to prevent blind spots.
P/A: Conduct a bicycle-route feasibility study to locate streets that could accommodate
special lanes for bicycle traffic only.
PART III, CHAPTER 11: PARKING
GOAL: Develop A Comprehensive Parking System That Reflects The Needs Of Residents, Commuters, Employees,
Shoppers And Visitors To Evanston’s Neighborhoods And Business Districts.
Objective: Improve the effectiveness of the existing on-street and off-street parking facilities.
P/A: Conduct a thorough analysis of parking needs throughout Evanston and revise the
City parking system with policies for rectifying chronic parking problems.
P/A: Implement physical improvements (such as one-way street designation and minor
widening of streets) to enable an increase in the amount of on-street parking.
P/A: Provide incentives within the Zoning Ordinance for non-traditional methods for
meeting parking requirements; encourage mass transit and bicycle ridership as
alternatives that reduce automobile parking demand.
P/A: Investigate and promote employer and City incentives that will encourage employees
to commute by means other than the single-occupancy automobile.
P/A: Establish wayfinding system to help drivers locate off-street parking facilities.
P/A: Maintain parking meter fees to encourage frequent parking turn-over on streets and
longer-term parking in off-street facilities.
P/A: When requested by neighborhoods and when appropriate criteria are met, establish
resident-only and resident-exempt parking zones to control spill-over from business
and institutional areas.
P/A: Landscape in and around parking areas with screening that will improve aesthetics
but not hinder surveillance.
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Page 10 of 13
Objective: Look for ways to increase the number of off-street parking facilities.
P/A: Investigate the adequacy of parking requirements for multi-family housing
developments in non-residential zoning districts.
P/A: Pursue opportunities to expand the number of off-street parking facilities in areas
where parking is insufficient.
P/A: Consider shared parking opportunities whenever planning for new parking facilities.
P/A: Consider opportunities for additional structured parking to meet the long-term parking
needs of Downtown Evanston and other business districts.
PART III, CHAPTER 12. TRANSIT SYSTEMS, BICYCLES & PEDESTRIANS
GOAL: A Community That Offers Safe, Affordable And Easily Accessible Alternatives to the Automobile.
Objective: Ensure continued high levels of mass transit service throughout Evanston.
P/A: Promote public transportation ridership as an alternative to automobile use, focusing
attention on new strategies for getting residents to suburban employment locations
via mass transit.
P/A: Work with transit agencies to focus ongoing capital improvement planning on the
improved structural integrity, safety and appearance of railroad overpasses,
embankments, and stations.
P/A: Encourage the investment in signage, shelters, benches and lighting to improve
safety and comfort at bus stops and train stations. Where possible (e.g., the Davis
Street El Station) promote the establishment of commuter retail inside stations.
P/A: Encourage the adopt-a-station program which partners local residents and
businesses to improve the appearance and safety of CTA stations.
P/A: Promote higher-density residential and mixed-use development in close proximity to
transit nodes (e.g., train stations) in order to support non-automobile dependent
lifestyles.
P/A: Support the continued use of paratransit alternatives (including taxi-fare subsidies)
that serve special needs groups.
P/A: At the regional level, join long-term planning discussions to include potential
initiatives to expand regional rapid transit links, including the extension of the CTA
Yellow Line west to O’Hare Airport and north to other commercial/employment
centers.
P/A: Pursue proactive rather than reactive communication with public transportation
agencies to influence policy decisions that affect Evanston riders as well as the
overall efficiency of a regional mass transit system.
Objective: Enhance bicycle access and safety through infrastructure improvements and modifications.
P/A: Promote biking to enhance the character of the community, retail viability, and the
health of citizens.
P/A: Encourage the placement of bike racks in convenient, well-lighted areas, especially in
areas in close proximity to shopping areas and mass transit stops.
P/A: Improve the signage system for marking designated bike routes and restrictions.
P/A: Improve connections between Evanston’s own bike paths, bike systems of other
communities and regional trail networks (e.g., Green Bay Trail, Chicago lakefront
paths).
P/A: Investigate feasibility of creating bike lanes on streets of adequate width and connect
neighborhoods to major business, employment, and recreation areas.
P/A: In conjunction with bicycle interest groups, sponsor bicycle safety and education
programs.
Objective: Enhance pedestrian access and safety through infrastructure improvements and
modifications.
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Page 11 of 13
P/A: Promote walking to enhance the character of the community, its retail viability, and
the health of citizens.
P/A: Require new developments to include sidewalks and discourage developments that
inhibit pedestrian circulation.
P/A: Support the installation of sidewalks in areas where they presently do not exist
respecting the access needs of all pedestrians, including those with disabilities.
P/A: Promote private sidewalk replacement and repair by continuing to support the 50/50
sidewalk and curb replacement program.
P/A: Minimize the number of curb-cuts for driveways because they interrupt sidewalk
continuity.
P/A: Reduce the height of excessively high curbs that are unfriendly to pedestrians.
PART IV, CHAPTER 13: COMMUNITY DESIGN & LANDSCAPING
GOAL: Promote Attractive, Interesting and Compatible Building and Landscape Architecture.
Objective: Make quality design a priority for the construction and maintenance of all property.
P/A: Encourage high quality design and a heightened sensitivity toward appearance in
proposed developments through the Site Plan and Appearance Review Committee.
P/A: Establish a committee the formally examine the effectiveness of the City’s non-
binding appearance review process in contributing to quality building design;
consider the pros and cons of instating a binding appearance review process.
P/A: Prepare a gateway enhancement plan for landscaping and community identifiers at
major entry points on Evanston’s south and west sides.
P/A: Work with transit agencies to improve the appearance of railroad overpasses,
embankments, and stations.
P/A: Emphasize the use of landscaping materials as a means of unifying and softening
boundaries between public and private property.
P/A: Promote the principles of Crime Prevention Through Environmental Design (CPTED).
P/A: Work with Evanston design professionals to recognize outstanding design and to
raise the level of public awareness on matters of design in Evanston; continue annual
awards programs, such as the Annual Preservation and Design Awards.
P/A: Continue to allow and encourage contemporary design in historic districts that
complements historic ambience and adjacent landmark properties.
P/A: Strengthen enforcement of the City's Sign Ordinance to encourage effective signage
that is appropriately designed and scaled to minimize adverse impacts upon
community aesthetics.
P/A: Eliminate billboard advertisements.
P/A: Continue to fund and market the Evanston Storefront Program to help commercial
property owners rehabilitate storefronts in eligible areas.
PART IV, CHAPTER 14: HISTORIC PRESERVATION
GOAL: Identify and Preserve the Historic Heritage of Evanston to Benefit Current and Future Residents.
Objective: Continue to identify historic resources in Evanston.
P/A: Encourage evaluation of structures, sites, areas, and neighborhoods for their
historical and cultural significance.
P/A: Explore the creation of additional historic district designations.
P/A: Identify and evaluate significant examples of contemporary architecture.
P/A: Increase recognition of historic preservation issues beyond architecture, including
lakefront preservation, preservation of open space, cultural history, personal history
of individuals, important events, sites associated with important events or individuals,
and societal trends.
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Page 12 of 13
Objective: Promote Evanston's reputation as a community where historic preservation is a vital part of
the community's identity.
P/A: Develop an Evanston Historic Preservation Internet site.
P/A: Develop new ways to enhance public awareness of existing identified historic
resources, including: workshops designed to help neighborhood residents identify
and promote historic resources within their neighborhoods, art posters, light pole
banners, and other creative means to promote Evanston's architectural heritage,
improved signage identifying historic resources, a program to identify individual
historic, architectural and cultural resources with plaques explaining their
significance, training programs and information packets to help Evanston real estate
professionals educate their clients about Evanston's preservation resources and
opportunities, special events promoting Evanston's preservation efforts.
P/A: Identify historical and cultural resources for their potential in the enhancement of
Evanston as a regional tourism destination.
Objective: Develop and promote economic incentives for historic preservation.
P/A: Establish a resource center at the Evanston Civic Center and on-line for information
about loans, financial incentives, tax incentives, and other resources for preservation
and restoration of designated landmark structures.
P/A: Work with government and non-government organizations to develop financial
incentives and sources of technical assistance for preservation and restoration of
historic structures.
P/A: Encourage and provide technical assistance for innovative adaptive reuse of historic
commercial and institutional structures.
Objective: Actively pursue funding sources for preservation activities.
P/A: Identify and solicit governmental and private funding for preservation.
P/A: Promote grassroots fund raising efforts for key community preservation projects.
Objective: Protect Evanston's historic landmark structures and districts.
P/A: Assist property owners in defining and implementing appropriate exterior alterations,
additions, and construction through technical assistance and review by preservation
staff and the Evanston Preservation Commission.
P/A: Protect the character of historic districts by evaluating new development and
providing technical assistance to ensure that any new development is compatible
with its surroundings.
P/A: Include the significance of open space as an integral contributing factor to the
character of Evanston's historic districts.
P/A: Work to ensure that preservation is a standard component of all elements of
Evanston planning.
P/A: Apply and enforce local ordinances that facilitate preservation.
P/A: Work with local non-governmental preservation groups to promote mutual objectives.
Objective: Document Evanston's preservation activities to create an ongoing public record.
P/A: Perform an annual review and generate a report of the year's preservation activities
and issues for public record.
P/A: Update the Evanston Preservation Plan.
PART IV, CHAPTER 15: THE ARTS
GOAL: Recognize And Promote the Arts as a Vital Component of the Local Economy.
Objective: Foster activities that enhance public awareness of and participation in the arts.
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Page 13 of 13
P/A: Pursue opportunities for increased performance and entertainment space in
Downtown Evanston either through new construction or through the careful
rehabilitation of structures such as the old Varsity Theatre on Sherman Avenue.
P/A: Fund programs that provide visual and performing arts activities for all Evanston
residents.
P/A: Continue to implement the City’s Public Art Ordinance and support the work of the
Arts Council’s Public Art Committee.
P/A: Maintain and expand the use of the Noyes Cultural Arts Center by the public and
Evanston arts organizations.
P/A: Facilitate the growth of multi-racial support and involvement in arts programming.
P/A: Encourage the inclusion of cultural facilities and arts installations in large
development or redevelopment projects.
P/A: Develop special arts projects to involve Evanston citizens in partnership with
Evanston businesses.
P/A: Encourage local artists and art organizations to be involved in community service
projects that benefit Evanston residents.
PART IV, CHAPTER 16: ENVIRONMENT
GOAL: A Clean and Attractive Environment That Preserves Natural Resources and Promotes Health and a High
Quality of Life.
Objective: Promote awareness of environmental issues and encourage practices that sustain a healthful
environment.
P/A: Support the ongoing environmental education efforts of numerous citizens and action
groups; encourage Evanston schools to take part in environmental practices.
P/A: Encourage units of local government to purchase recycled and environmentally
sensitive products when cost feasible in order to help strengthen these markets.
P/A: Promote interest in and use of environmentally sensitive building materials, including
products made from recycled materials; encourage site planning and building designs
that promote energy conservation and environmental sensitivity.
P/A: Promote integrated pest management techniques for landscaping projects and
minimize the use of chemical pesticides.
P/A: Continue testing for household lead poisoning and aggressively promote lead-based
paint abatement.
P/A: Encourage managers/owners of multi-family residential buildings with more than four
units to provide recycling collection through their private solid waste haulers.
P/A: Promote land use development patterns that encourage pedestrians, bicycle and
mass transit ridership thereby helping to reduce automobile dependency.
P/A: Promote employer incentives that will encourage employees to commute by means
other than the single-occupancy vehicle.
P/A: Monitor developments along the North Shore Channel and encourage non-motorized
boating so as not to disrupt natural habitats with gas, oil, noise, and boat wake.
Objective: Promote efforts to clean and beautify Evanston.
P/A: Provide trash cans and recycling receptacles on major street corners and at special
events; aggressively enforce litter laws.
P/A: Continue aggressive efforts to prevent and remove graffiti.
P/A: Work with elected officials and railroad agencies to clean and repair deteriorating
viaducts; regularly clean sidewalks beneath viaducts.
P/A: Maintain and enforce policies that minimize noise pollution.
P/A: Continue the preservation of Evanston’s extensive tree coverage.
P/A: Continually emphasize the importance of individual responsibility for the year-round
maintenance and cleanliness of the community.
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Scott Mangum, Planning & Zoning Administrator
CC: Johanna Nyden, Community Development Director
Subject: Ordinance 74-O-20, Amending the City Code to add the Zoning Board
of Appeals
Date: July 27, 2020
Recommended Action:
Staff recommends City Council adoption of Ordinance 74 -O-20 with changes to the City Code
to establish the Zoning Board of Appeals (ZBA).
Council Action:
For Action
Summary:
At the December 9, 2019, City Council meeting, an aldermanic referral was made to change
the Chair of the Plan Commission from a member elected annually by the Commission to
selected by the Mayor. In April, the City Council ultimately did not proceed with Ordinances
38-O-20 and 39-O-20 to change the selection of the chair of the Plan Commission and to
establish the ZBA in the City Code with the chair selected by the Mayor. Staff has removed
those provisions from proposed Ordinances 73-O-20 and 74-O-20.
The establishment of the ZBA was previously codified within the 1960 Zoning Ordinance. As
this provision was not carried over upon adoption of the 1993 Zoning Ordinance, Ordinance
74-O-20 creates a new Chapter 16 (ZBA) within Title 2 establishing the compos ition,
membership, and Chair of the ZBA to be selected by its members.
Attachments:
Ordinance 74-O-20 Amending Title 2 to add ZBA
P3.Page 471 of 496
7/1/2020
74-O-20
AN ORDINANCE
Amending Title 2, Chapter 16 of the Evanston City Code,
“Zoning Board of Appeals”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: City Code Title 2, “Boards and Commissions” of the Evanston City
Code of 2012, as amended (“City Code”), is hereby amended and shall read as follows:
Chapter 16 Zoning Board of Appeals
2-16-1. - APPOINTMENT, COMPOSITION, TERMS.
(A) The Mayor shall appoint seven (7) Evanston citizens to serve as regular
members of the Zoning Board of Appeals, subject to confirmation by the City
Council.
(B) All appointed regular members of the Zoning Board of Appeals shall serve as
such without compensation.
(C) Appointments of regular members shall be for five (5) years and they may be
reappointed for an additional term.
(D) An appointment by the Mayor, subject to confirmation by the Council, to fill a
vacancy in an unexpired term shall be for the remainder of the term. Thereafter,
that member shall be eligible for appointment for two (2) full terms.
(E) When a regular member of the Zoning Board of Appeals has been unable or has
failed to attend meetings during a consecutive period of four (4) months, such
absence shall be construed, after notice to the member thereof, as a resignation
from the Commission. A vacancy thus created shall be filled as in the case of
other vacancies.
2-16-2. – RULES; SELECTION OF CHAIRPERSON.
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74-O-20
~2~
The responsibilities of the Zoning Board of Appeals are as outlined in Section 6-3-1-4 of
the City Code. The Zoning Board of Appeals shall establish its own rules of procedure
that do not conflict with Section 2-16 of the City Code. The Board shall annually elect a
Chairperson from among its members.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: This ordinance must be in full force and effect after its
passage, approval, and publication in a manner provided by law.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
must not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced:_________________, 2020
Adopted:___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Kelley Gandurski, Corporation Counsel
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Memorandum
To: Honorable Mayor and Members of the City Council
From: Paulina Martínez, Acting Deputy City Manager
CC: Paul Zalmezak, Economic Development Manager
Subject: Approval of Entrepreneurship Emergency Assistance Grants
Date: July 27, 2020
Recommended Action:
Economic Development staff recommends City Council approval for financial assistance
through the Entrepreneurship Support Program for the following applicants: Noir d’Ébène
Chocolat et Pâtisserie - $3,150.00; Evanston Grill - $1,737.33; Helping Hand Learning Center
- $1,824.27.
Funding Source:
Staff recommends utilizing the Economic Development Entrepreneurship Support Fund
(Account 100.15.5300.62664). The approved 2020 fiscal year budget allocated $50,000 to
the Entrepreneurship Support account. However, on July 15, the Minority, Women, and
Evanston Based Enterprise (MWEBE) Committee approved utilizing $50,000 from the Local
Employment Program (LEP) penalty account (100.41307) to provide additional funding for
emergency assistance entrepreneurship grants. To date, $45,848.21 has been granted in
entrepreneurship support.
Council Action:
For Action
Summary:
Staff received 3 successful applications totaling $6,711.60.
Noir d’Ébène Chocolat et Pâtisserie - Shannon Sudduth
Ms. Sudduth is the owner of Noir d’Ébène Chocolat et Pâtisserie. She has been in business
since 2018. Her business has slowed down due to the pandemic and the shelter -in-place
order. However, she continues to plan for the future. Her request includes funding for:
- Equipment - $2,500.00
- Food License - $650.00
- TOTAL - $3,150.00
ED1.Page 474 of 496
Evanston Grill - Silas Lee
Mr. Lee is the owner of Evanston Grill, which has been in business for 26 years. His business
had to severely been impacted due to the pandemic. Mr. Lee’s request includes funding for:
- Rent - $1,570.00
- Utilities - $167.33
- TOTAL - $1,737.33
Helping Hand Learning Center - Kimberly Robinson
Ms. Robinson is the owner of Helping Hand Learning Center, a home -based business. Due
to the pandemic, her childcare business was severely impacted, and her operations were
reduced by 50% capacity. Ms. Robinson’s request includes funding for:
- Mortgage - $1,560.11
- Utilities - $140.65
- Equipment - $123.51
- TOTAL - $1,824.27
Background:
The Entrepreneurship Support Program was created to provide limited one -time grant
assistance to individuals starting or expanding a small business in Evanston. The guidelines
of this program were temporarily expanded to provide emergency assistance during the
pandemic. The temporary program guidelines were approved by City Council on May 11,
2020. The program guidelines provide for up to $1,000 in assistance with City licensing and
permitting fees, and/or up to $2,500 in assistance for qualifying business expenses such as
tools, equipment, insurance, professional services, training, certifications, rent/mortgage,
payroll, and utility bills.
Legislative History:
The original Entrepreneurship Support Program guidelines were approved by the Evanston
City Council in April 2017; the temporary emergency assistance guidelines were approved on
May 11, 2020.
Attachments:
Entrepreneurship Support Program Guidelines and Application
Noir D'Ebene Application
Evanston Grill Application
Helping Hand Learning Center Application
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ED1.Page 475 of 496
Entrepreneurship Support
Program
Application Instructions & Guidelines
(updated June 2017)
Community Development Department
Economic Development Division
2100 Ridge Avenue, Evanston, Illinois 60201
847.448.8311
economicdevelopment@cityofevanston.org
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ED1.Page 476 of 496
Program purpose & overview
The purpose of the entrepreneurship support grant program is to assist in the growth of jobs in
Evanston through entrepreneurship, helping residents and local business owners to create jobs
by starting sustainable small businesses. To that end, this program aims to provide key
supports during startup and initial growth stages to local entrepreneurs with viable business
models.
Funding Source:
Projects will be funded through the Economic Development Revenues and any applicable TIF
districts. Program expenses must be budgeted by the City each year, and will not carryover
from year to year. In addition to required applicant eligibility qualifications, assistance under this
Program depends upon availability of funds.
Eligibility Criteria
Evanston residents who have completed the Sunshine Enterprises Community Business
Academy Program or equivalent1 and are starting or operating a business with a physical
location in Evanston are eligible for assistance through this program. Applicants meeting
eligibility criteria who are starting or operating a business with a physical location in Evanston
are eligible for grant-based assistance through this Program. Home-based businesses qualify if
the business owner is an Evanston resident. Non-residents are eligible only if operating a
business at a physical location in Evanston, and must provide documentation of the business
address through ownership or lease documentation which identifies the applicant specifically.
All applicants must submit a business plan reasonably demonstrating business viability as
determined at the discretion of Program staff including the following sections:
Professional Experience & Founding History
Operating Structure
Market Analysis
Marketing Plan
Management
Capital Summary and Sourcing
Financial Analysis [Start Ups]
Future Planning/Ambitions
In addition to a business plan, completed applications must include three quotes for each
service or expense for which funding assistance is requested, including at least one quote from
an Evanston-based provider whenever possible. If granted, assistance will be provided in the
form of direct payments made for services or other applicable supports. Applicants will not
receive cash payments.
Applicants must have no outstanding parking tickets and be current on all fees, taxes, utility bills
and debts owed to the City of Evanston. Participation in this Program does not disqualify an
1 Equivalent entrepreneurship training programs are multi-day or multi-week courses with a structured
curriculum, including those provided by The Resurrection Project, Bethel New Life, Chicago Urban
League, Women’s Business Development Center, and the YWCA of Metro Chicago.
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ED1.Page 477 of 496
applicant or business with a brick-and-mortar location from also participating in the
Storefront Modernization Program.
Ineligible applicants include:
Applicants with one or more outstanding parking tickets or who are not current on fines,
fees, taxes, or utility bills due to the City of Evanston
Applicants who have received Entrepreneurship Support Program funding from the City
of Evanston within the past five years
Businesses that are part of a franchise operation with more than 10 locations within or
outside of Evanston
Churches or other religious organizations
Government offices or agencies
Nonprofit organizations
Eligible Services
Eligible applicants may:
I. Request up to $1,000 in assistance with City permitting and licensing needs,
including food establishment licenses, general business licenses, building and sign
permits, or inspections; and/or
II. Request up to $2,500 of small business support grant funding for expenses or
services in the following categories:
1. Professional Services (Accounting, tax, insurance, legal)
2. Tools and Equipment (software, hardware, process-specific tools or equipment)
3. Licenses and Certifications
4. Production and Work Space
5. Continued research and development of initial MVPs (minimum viable
products)
6. Continuing Education and Key Personnel Development (Classes, workshops,
training programs)
7. Professional and Market Networks
Program Administration & Application Process
Step 1: Submit online application (first Monday of the month). All grant applications
must be completed and submitted online:
https://cityofevanston.wufoo.com/forms/entrepreneurship-support-program-application/.
Applications are considered on a rolling basis throughout the year and must be
Page 5 of 12
ED1.Page 478 of 496
reviewed by the Economic Development Committee, which meets on the fourth
Wednesday of each month. In order to ensure your place on the committee agenda,
completed applications must be turned in no later than the second Monday of the month
in which review is requested.
Complete applications must include:
business plan
three estimates for each service or purchase to be funded, including one
estimate from an Evanston provider whenever possible
proof of residency or business location in Evanston
Step 2: Staff application review process (10 business days). Staff will review
applications for compliance with eligibility guidelines and scope of work to be funded.
LEND will assist with business plan review and assessment.
Step 3: Public Review & Approval Process (fourth Wednesday of the month). Staff
will submit the completed Entrepreneurship Support Program applications and bids to
the Economic Development Committee and City Council for approval. Applicants are
encouraged to attend all public meetings during which their applications are being
considered.
Step 4: Execute a program agreement. Following approval by City Council,
successful applicants must sign a Program agreement acknowledging the terms and
obligations of their participation.
.
Page 6 of 12
ED1.Page 479 of 496
Emergency Assistance Entrepreneurship
Grant #30
Applicant Name * Shannon Sudduth
Applicant Address * 1419 Darrow Ave
Evanston, IL 60201
United States
Applicant Email * Noir.debene@yahoo.com
Applicant Phone Number * 8473611891
Business Name * Noir d’Ébène Chocolat et Pâtisserie
Business Website http://www.noirdebene.com
Business Address
2010 Dewey Ave
Evanston, IL 60201
United States
How long have you been in
business? *
Since March 29, 2018
Business type * Brick and Mortar
Is your business still operating? Yes
Please provide a description of your business (500 words max) *
Noir d’Ébène chocolat et pâtisserie is an Evanston, Illinois – based artisanal pastry and
chocolate boutique studio created by founder and professional pastry chef/chocolatier
Journey Shannon. The incredible edible gifts are handcrafted with the freshest ingredients
available – Noir d’Ébène prides itself on using the same kind of natural ingredients that
mom did when baking cakes on a Saturday afternoon. Cacao nibs, cake and all -purpose
flour, European-style butter, Madagascar Bourbon vanilla bean paste, granulated sugar,
French or Portuguese sea salt and other wonderful, exciting, and complementary
ingredients.
d’Ébène Chocolat is made in studio from single-origin, individually-sourced, fair trade
cacao beans.
Page 7 of 12
ED1.Page 480 of 496
Services to be funded: * Tools/Equipment
Licenses/certifications
Do you need financial assistance
with City licensing or permitting
requirements?
Yes (please specify below):
License and Permits
Please describe how you intend to
use Emergency Assistance
Entrepreneurship Grant funding to
help your business (500 words
max) *
The equipment I am requesting will allow me to
further grow my company and have items
professionally made every time with accuracy and
precision. We eat with our eyes and the display case
will allow our products to look amazing and stay
fresh making a better experience for the consumer.
Please describe how your business
has been affected by the pandemic
(500 words max) *
Ive lost wholesale and catering clients by them
closing down because of COVID and canceling
celebrations. Folks have been on high alert and have
stopped casual spending. My kitchen has also been
partially closed because it is with a community
center affected by Covid.
"I certify that all of the information
contained in this document, all
statements, information, and
exhibits that I am submitting is
true and accurate and to the best of
my knowledge. I certify that I have
reviewed the Program Guidelines
associated with the City of
Evanston's Entrepreneurship
Support Program." (Type name
below for signature). *
Shannon Sudduth
Date * Monday, June 22, 2020
Page 8 of 12
ED1.Page 481 of 496
Emergency Assistance Entrepreneurship
Grant #28
Applicant Name * Silas Lee
Applicant Address * 1112 Castilian ct # 116
Glenview 60025
United States
Applicant Email * exoduslee@gmail.com
Applicant Phone Number * 847-708-1375
Business Name * Evanston Grill
Business Website
Business Address
1047 N Chicago ave
Evanston , Illinois 60202
United States
How long have you been in
business? *
26 years
Business type * Brick and Mortar
Is your business still operating? Yes
Please provide a description of your
business (500 words max) *
We’re a small restaurant that’s serves breakfast and
lunch. We are minority owned . We’ve been in
business now going on 26 years in the same
location. Nothing has changed since the day it
opened nearly 50 years ago . We’re one of the last
old school relics around Evanston.
Services to be funded: * Professional Services
Tools/Equipment
Production & Work Space
Continuing Education
Professional and Market Networks
Rent/mortgage
Page 9 of 12
ED1.Page 482 of 496
Payroll
Utilities
Do you need financial assistance
with City licensing or permitting
requirements?
No
Please describe how you intend to
use Emergency Assistance
Entrepreneurship Grant funding to
help your business (500 words
max) *
We would use the grant help us with our rent ,
utilities and payroll . Also need to need to replace
some appliances that worn down or no longer
working ! We will continue some on going
educational courses to better serve our employees
and customers!
Please describe how your business has been affected by the pandemic (500 words max) *
When our restaurant had the shutdown or shelter in place. We felt an immediate drop in
customers and profits. For a time we thought we should definitely close the restaurant
cause nobody was coming in and we feared the worse cause this was unchartered
territory! As everyday passes my family always have the fear contracting virus. If someone
in our immediate family gets sick it’s the end of our business . We’ve fired or laid off
employees and probably never hire anyone again . Honestly we barely can pay bill s
especially rent , utilities and other essential things. Our stress and anxiety is wearing us
down
"I certify that all of the information
contained in this document, all
statements, information, and
exhibits that I am submitting is
true and accurate and to the best of
my knowledge. I certify that I have
reviewed the Program Guidelines
associated with the City of
Evanston's Entrepreneurship
Support Program." (Type name
below for signature). *
Silas Lee
Date * Monday, June 22, 2020
Page 10 of 12
ED1.Page 483 of 496
Emergency Assistance Entrepreneurship
Grant #29
Applicant Name * kimberly robinson
Applicant Address * 231 grey ave
evanston, IL 60202
United States
Applicant Email * fondar2002@yahoo.com
Applicant Phone Number * 8478691341
Business Name * helping hand learning center
Business Website
Business Address
231 grey ave
evanston, IL 60202
United States
How long have you been in
business? *
20 years
Business type * Brick and Mortar
Is your business still operating? Yes
Please provide a description of your
business (500 words max) *
our home base business provide quality childcare.
we have been providing childcare services for over
20 years. we are cpr/first aid certified and hold many
degrees in early childhood educations and social
services. we have collaborated with local childcare
centers and agencies. We provide a safe, nurturing,
educational environment.
Services to be funded: * Professional Services
Rent/mortgage
Utilities
Do you need financial assistance No
Page 11 of 12
ED1.Page 484 of 496
with City licensing or permitting
requirements?
Please describe how you intend to
use Emergency Assistance
Entrepreneurship Grant funding to
help your business (500 words
max) *
due to the pandemic most of our funds will be used
for cleaning supplies, gloves, face masks, mortgage,
utilities.
Please describe how your business
has been affected by the pandemic
(500 words max) *
due to the pandemic we have lost 50% of our income
and had to layoff a part-time worker. which has
been a difficult task. we exhausted our savings to
make sure the utilities, mortgage was paid.
Upload proof of residency or
business location (lease, utility bill,
bank statement, etc.)
Supporting documents
Supporting documents
Supporting documents
Supporting documents
Supporting documents
"I certify that all of the information
contained in this document, all
statements, information, and
exhibits that I am submitting is
true and accurate and to the best of
my knowledge. I certify that I have
reviewed the Program Guidelines
associated with the City of
Evanston's Entrepreneurship
Support Program." (Type name
below for signature). *
kimberly robinson
Date * Monday, June 22, 2020
Page 12 of 12
ED1.Page 485 of 496
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Rules Committee
From: Kelley Gandurski, Corporation Counsel
Subject: Resolution 25-R-20, Providing for Nomination Petitions for the Office of
Mayor
Date: July 27, 2020
Recommended Action:
Staff recommends adoption of Resolution 25-R-20, which requires mayoral candidates to file
their petitions in compliance with the filing requirements of nonpartisan elections under the
Illinois Election Code.
Council Action:
For Action
Summary:
On June 15, 2020 the Rules Committee discussed several options pertaining to the Mayoral
Election. Based on this discussion, staff recommends City Council adoption of Resolution
25-R-20.
On August 24, 1992, City Council passed two resolutions impacting the procedures for
electing the Mayor in Evanston. First, 59-R-92 placed a referendum question on the ballot
asking citizens to modify the procedure for electing the Mayor. The referendum question
passed and since the 1993 election, Evanston has elected its mayor in the following manner:
(1) Candidates for mayor must file their petitions for the consolidated primary election; (2) If
more than two candidates file, the City holds a primary, and then the two candidates who
received the most votes, move onto the regular election; and (3) in the event a candidate
receives more than 50% of the vote at the primary, that candidate is declared the winner of
the regular election and no vote is taken at the regular election. See, 59-R-92.
Second, City Council passed Resolution 69-R-92, which required all persons seeking
nomination for Mayor should file their petition 90 days prior to the consolidated primary.
Additionally, 69-R-92 provides that if the City does not hold a primary, candidates for mayor
are not required to file further petitions for the regular election. While 69 -R-92 is clear that all
candidates must file their petition during the primary filing period, in 2017, the City Clerk was
either not aware of the direction provided by 69-R-92, or misinterpreted its guidance. It is our
R1.Page 486 of 496
understanding that the regular election filing date was provided, not the primary filing date.
Pursuant to 69-R-92, all candidates muse use the primary filing date.
Staff recommends adoption of Resolution 25-R-20, which requires mayoral candidates to file
their petitions in compliance with the filing requirements of nonpartisan elections under the
Illinois Election Code. The proposed resolution has an additional bene fit of standardizing the
filing period for all candidates for Alderman; City Clerk, and Mayor. Under the Illinois Election
Code, “Certificates of nomination and nomination papers for the nomination of candidates for
the other offices of political subdivisions to be filled at regular elections other than the general
election shall be filed with the local election official of such subdivision…not more than 99 nor
less than 92 days before the consolidated primary in the case of municipal offices [in
communities with a city manager for of government] to be elected on a nonpartisan basis
pursuant to law.” 10 ILCS 5/10-6. Staff recommends referencing the state law rather than
providing a specific date for two reasons. First, doing so will result in unifying the a lderman,
clerk, and mayor filing dates. The Illinois Election Code does not distinguish between the
types of elected officials, and standardizing the filing dates should make compliance easier.
Additionally, should state law change, referencing state law—versus specific filing date
parameters—will ensure the City continues to conduct its election in compliance with state
law without requiring additional action from the City Council.
Resolution 25-R-20 is necessary to repeal 69-R-92, which mandated the Mayoral nomination
petitions be filed 90 days prior to the primary election.
It should be noted that the 1992 referendum pertaining to the Mayoral election still applies.
According to the referendum: 1) Candidates for mayor must file their petitions for the
consolidated primary election; (2) If more than two candidates file, the City holds a primary,
and then the two candidates who received the most votes, move onto the regular election;
and (3) in the event a candidate receives more than 50% of the vote at the primary, that
candidate is declared the winner of the regular election and no vote is taken at the regular
election. These terms only apply for the Mayoral election.
For all other candidate positions, State law applies. For the Aldermanic and City Clerk
election, if more than 4 candidates submit nomination papers, a primary must be held
pursuant to 65 ILCS 5/3.1-20-45. The two candidates with the most votes will then move on
to the general election, even if one candidate were to receive more than 50% of the vote.
Alternatives:
Attachments:
25-R-20 Providing for Nominating Petitions for the Office of Mayor
59-R-92 Majority Vote to be Elected Mayor
69-R-92
Page 2 of 10
R1.Page 487 of 496
02/26/2020
25-R-20
A RESOLUTION
Providing for Nominating Petitions for the Office of Mayor
WHEREAS, the City of Evanston is a home rule municipality under Article
VII of the 1970 Illinois Constitution; and
WHEREAS, the Illinois Municipal Code provides the statutory parameters
for non-partisan elections to determine if a primary is needed for every municipal office;
and
WHEREAS, the Illinois Municipal Code, under non -partisan elections,
requires a primary for an office if five or more persons have timely filed nominating
papers seeking nomination for election to the respective office and no primary is needed
when not more than four persons have timely filed (65 ILCS 5/3.1-20-45) (emphasis
added); and
WHEREAS, in 1992, the voters of the City of Evanston approved a
referendum question which changed the described statutory framework only for the
Office of Mayor, this referendum provided for a primary election, if necessary, for the
Office of Mayor of the City of Evanston if more than two candidates filed petitions; and
WHEREAS, additionally, the City Council approved Resolution 69-R-92
(attached as Exhibit A) “Providing for Nominating Petitions for the Office of Mayor”
which set forth the petition filing deadline for th e Office of Mayor. The 1992 resolution
was passed in the event the referendum question passed and set the filing deadline at
90 days prior to the primary; (see Section 2, 69-R-92); and
Page 3 of 10
R1.Page 488 of 496
25-R-20
- 2 -
WHEREAS, on December 9, 2019, City Council adopted Resolution 120 -
R-19 which provides for a referendum question to be placed on the March 17, 2020
ballot which states:
“Shall the City’s offices of mayor, city alderman, and city clerk be elected
in nonpartisan elections and, if necessary, non-partisan primaries
commencing with the election to be held in 2020 and thereafter?”
WHEREAS, the Election Code of the State of Illinois provides for a period
times for the circulation of petitions for persons seeking nomination in a primary
election; and
WHEREAS, If the citizens of Evanston pass the aforementioned
referendum at the March 17, 2020 election to hold nonpartisan elections , the period of
time for filing petitions under state law will change; and
WHEREAS, it is the desire of the City Council that all persons desiring to
run for the office of Mayor shall have a full opportunity to circulate petitions within the
time frame provided by law,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: If the aforementioned referendum question posed to the
voters on March 17, 2020 is adopted, it is binding, and all subsequent elections for the
office of Mayor petitions for said primary, shall be circulated and filed in the manner
provided by state law for nonpartisan elections. In the event that no primary election is
held by reason of no more than two candidates having filed for nomination, then no
Page 4 of 10
R1.Page 489 of 496
25-R-20
- 3 -
further petitions shall be required for the regular election held in the succeeding April
election for the office of Mayor.
SECTION 3: This resolution repeals and replaces Resolution 69-R-92.
SECTION 4: Resolution 25-R-20 shall be in full force and effect from
and after its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2020
Approved as to form:
_______________________________
Kelley Gandurski, Corporation Counsel
Page 5 of 10
R1.Page 490 of 496
25-R-20
- 4 -
EXHIBIT A
RESOLUTION 69-R-92
Page 6 of 10
R1.Page 491 of 496
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Memorandum
To: Honorable Mayor and Members of the City Council
From: Darlene Francellno, Mayoral/Aldermanic Assistant
CC: Kimberly Richardson, Interim Assistant City Manager
Subject: Approval of an Appointment to the Economic Development Committee
Date: July 27, 2020
Recommended Action:
The Mayor recommends City Council approval of the appointment of Kelly Gallagher to the
Economic Development Committee.
Council Action:
For Action
Summary:
Kelly Gallagher - Economic Development Committee
Kelly Gallagher is an eight-year resident of Evanston. She is the president and owner of
Everlights. Kelly has over 25 years of experience as a business owner and hopes that her
knowledge accumulated over the years will benefit the Committee. During her spare time,
Kelly volunteers for Connections of the Homeless, YMCA, and YWCA.
APP1.Page 496 of 496