HomeMy WebLinkAbout07.13.20
AGENDA
City Council
Monday, July 13, 2020
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:30 PM
Administration & Public Works begins at 4:30pm
Planning & Development begins at 5:00pm or at the conclusion of Administration & Public Works
City Council convenes at the conclusion of Planning & Development
As the result of an executive order issued by Governor J.B. Pritzker suspending in -person
attendance requirements for public meetings, City Council members a nd City staff will be
participating in this meeting remotely.
Due to public health concerns, residents will not be able to provide public comment in -person at
the meeting. Those wishing to make public comments at the Administrative & Public Works
Committee, Planning & Development Committee or City Council meetings may submit written
comments in advance or sign up to provide public comment by phone or video during the meeting
by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city-
clerk/public-comment-sign-up or by calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16.
Page
(I) ROLL CALL - BEGIN WITH ALDERMAN REVELLE
(II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
Proclamation: Parks and Recreation Month - July 2020
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV) COMMUNICATIONS: CITY CLERK
Page 1 of 520
(V) PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VI) SPECIAL ORDERS OF BUSINESS
SP1.
Approval of Evanston CARES Act Amendment to the PY 2019
Action Plan for the Second Allocation of ESG-CV Funding
Staff recommends City Council approval of the second substantial
amendment to the Program Year (PY) 2019 Annual Action Plan to
include the second allocation of ESG -CV funding in the amount of
$419,890, for a total of $966,314 in ESG-CV funding from the CARES
Act to prevent, prepare for, and respond to the coronavirus. Funding
source is the City’s second allocation of ESG -CV funding from the
CARES Act in the amount of $419,890 which, combined with the first
allocation of ESG-CV in the amount of $546,424, totals $966,314.
For Action
Approval of Evanston CARES Act Amendment to the PY 2019 Action
Plan for the Second Allocation of ESG-CV Funding
17 - 18
SP2.
Civic Center Update
Staff seeks discussion and direction from City Council regarding
potential relocation of Civic Center staff.
For Discussion
Civic Center Update
19
Page 2 of 520
(VII) CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.
Approval of the Minutes of the Regular City Council meeting of
June 22, 2020
Staff recommends City Council approval of the minutes of the Regular
City Council meeting of June 22, 2020.
For Action
Draft City Council Minutes - June 22, 2020
20 - 31
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE - ALDERMAN FLEMING
A1.
Approval of the City of Evanston Payroll, Bills and Credit Card
Activity
Staff recommends City Council approval of the City of Evanston Payroll
for the period of June 8, 2020, through June 21, 2020, in the amount of
$2,739,282.08, Bills List for July 14, 2020, in the amount of
$5,789,237.29 and credit card activity for the period ending April 26,
2020, in the amount of $166,344.28.
For Action
Approval of the City of Evanston Payroll and Bills
32 - 61
A2.
Approval of BMO Harris Amazon Credit Card Activity
Staff recommends approval of the City of Evanston’s BMO Harris
Amazon Credit Card Activity for the period ending April 26, 2020, in the
amount of $20,590.54.
For Action
Approval of BMO Harris Amazon Credit Card Activity
62 - 63
A3.
Approval of Insurance Brokerage Service Contract Renewals
Considering the current environment including tight Insurance market,
staff recommends City Council extend agreements with The Owens
Group, Inc., and Arthur J. Gallagher & Co. for insurance brokera ge
services at a total cost of $43,000 per year, for one more year. Both
brokers have agreed to provide service at the same rate as last year.
Funding will be provided from the Insurance Fund (Accounts
605.99.7800.62615 and 66044).
For Action
Approval of Insurance Brokerage Service Contract Renewals
64 - 65
Page 3 of 520
A4.
Approval of Annual Membership Dues to the Northwest Municipal
Conference
Staff recommends City Council approve the City's annual membership
dues for the 2020-2021 fiscal year to Northwest Municipal Conference
(1600 East Golf Road, Ste. 0700, Des Plaines, IL 60016) in the amount
of $25,528. Funding will be from the Membership Dues - General Fund
Line Item (Account 100.13.1300.62360) with a budget of $58,000, and a
YTD balance of $54,500.
For Action
Approval of Annual Membership Dues to the Northwest Municipal
Conference
66 - 67
A5.
Approval of Sole Source Purchase of Cisco Duo Multi-Factor
Authentication Licensing from MNJ Technologies Direct Inc.
Staff recommends City Council approve the sole source purchase of
Cisco Duo Security Standard Licenses from MNJ Technologies Direct
Inc. (located at 1025 Busch Parkway, Buffalo Grove, IL 60089) in the
amount of $46,780.00. This purchase will enable the City to improve its
cybersecurity posture through the implementation of multi -factor
authentication. Funding for the purchase will be from the IT Computer
Software Fund (Account 100.19.1932.62340) with a YTD balance of
$541,159.88.
For Action
Approval of Sole Source Purchase of Cisco Duo Multi-Factor
Authentication Licensing from MNJ Technologies Direct Inc.
68 - 72
A6.
Approval of Contract Extension with Patriot Pavement Maintenance
for Crack Sealing Program
Staff recommends City Council authorize the City Manager to execute a
one-year contract extension for crack sealing services with Patriot
Pavement Maintenance (825 Segers Rd., Des Plaines, IL 60016), in the
amount of $80,000. This contract award is part of a bid let by the
Municipal Partnering Initiative. Funding for this work will come from the
Motor Fuel Tax Fund (Account 200.40.5100.62509), with a budget of
$120,000, of which all still remains.
For Action
Approval of Contract Extension with Patriot Pavement Maintenance for
Crack Sealing Program
73 - 112
Page 4 of 520
A7.
Approval of a Contract Award with TruePoint Solutions for the
Purchase of a Utility Billing System (RFP 19-65)
Staff recommends City Council authorize the City Manager to execute a
five year agreement with TruePoint Solutions (3262 Penryn Road, Suite
100-B, Loomis, CA) for the period of July 20, 2020 to July 19, 2025 to
provide utility billing software as a service (RFP 19-65) in the not-to-
exceed amount of $585,000.00. Funding is provided by the Water Fund
Water Other Operations Business Unit (Account 510.40.4225.62340),
which has an approved FY 2020 budget of $373,300.00 and a YTD
balance of $273,300.91.
For Action
Approval of a Contract Award with TruePoint Solutions for the Purchase
of a Utility Billing System (RFP 19-65)
113 - 117
A8.
Approval of Contract Award with Wiss, Janney, Elstner,
Associates, Inc. for Parking Garage Structural Assessment (RFP
20-19)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Wiss, Janney, Elstner, Associates, Inc. (330
Pfingsten Road, Northbrook, Illinois 60062) to provide engineering
services for the Parking Garage Structural Assessment (RFP 20 -19) in
the amount of $149,500. Funding is provided from the Capital
Improvement Fund 2020 General Obligation Bonds in the amount of
$8,805 and from the Parking Fund in the amount of $140,695. A
detailed summary is included in the memo below.
For Action
Approval of Contract Award with Wiss, Janney, Elstner, Associates, Inc.
for Parking Garage Structural Assessment (RFP 20-19)
118 - 123
A9.
Approval of the Purchase of a Replacement Public Works Agency
Refuse Vehicle from National Fleet Auto Group
Staff recommends City Council approval of the purchase of a
replacement refuse vehicle (#718) for operations by the Public Works
Agency (PWA) Public Services Bureau. The replacement vehicle will b e
purchased from National Fleet Auto Group (490 Auto Center Drive,
Watsonville, CA 95076) in the amount of $287,605.86 through the
Sourcewell contract. Funding for the vehicle will be from the Solid Waste
Fund (Account 520.40.4310.65550) with a budget of $283,900, and a
YTD balance of $177,983. As was done with the last recycling truck
purchased and due to the long time to build the truck, the chassis will be
paid out of the FY 2020 budget and the remainder will be from the FY
2021 budget.
For Action
Approval of the Purchase of a Replacement Public Works Agency
Refuse Vehicle from National Fleet Auto Group
124 - 130
Page 5 of 520
A10.
Approval of Change Order No. 1 to the Agreement with Stantec
Consulting Services for the 1909 Raw Water Intake Replacement
(RFP 19-02)
Staff recommends the City Council authorize the City Manager to
execute Change Order No. 1 to the agreement with Stantec Consulting
Services, Inc. (350 North Orleans Street, Suite 1301, Chicago, IL 60654)
for the 1909 Raw Water Intake Replacement (RFP 19-02) in the amount
of $152,114.00. This will increase the overall contract amount from
$598,909.00 to $751,023.00. Funding is provided from the Water Fund
(Account 513.71.7330.62145), which has an approved FY 2020 budget
of $1,440,000 and a YTD balance of $1,006,182.20. In both FY 2020
and FY 2021, $400,000 was allocated each year for this project for a
total budget of $800,000. City staff intends to pursue a low interest loan
from the Illinois Environmental Protection Agency (IEPA) State
Revolving Fund (SRF). The loan is only issued after the design is
complete and a contractor has been selected. If the City is successful in
obtaining the loan, all eligible engineering and construc tion costs would
be funded by the loan.
For Action
Approval of Change Order No. 1 to the Agreement with Stantec
Consulting Services for the 1909 Raw Water Intake Replacement (RFP
19-02)
131 - 143
A11.
Resolution 6-R-20 Authorizing the City Manager to Accept
Donation of Six Car Charging Stations from Alternative
Transportation for Chicagoland
Staff recommends City Council adoption of Resolution 6-R-20
Authorizing the City Manager to Accept Donation of Six Car Charging
Stations from Alternative Transportation for Chicagoland.
For Action
Resolution 6-R-20 Authorizing the City Manager to Accept Donation of
Six Car Charging Stations from Alternative Transportation for
Chicagoland
144 - 153
A12.
Resolution 53-R-20 Authorizing the City Manager to Consent to a
Permit for Northwestern Football Parking and Tailgating Events for
the 2020, 2021, 2022, 2023, and 2024 Seasons
Staff recommends City Council adoption of Resolution 53 -R-20
authorizing the City Manager to give consent to a permit for
Northwestern Football parking and tailgating events for the 2020, 2021,
2022, 2023, and 2024 seasons. The applicant has withdrawn their
request.
For Action
Resolution 53-R-20 Authorizing the City Manager to Consent to a Permit
for Northwestern Football Parking and Tailgating Events for 2020-2024
154 - 157
Page 6 of 520
A13.
Resolution 56-R-20, Authorizing the Interim City Manager to Sign a
Construction Engineering Services Agreement for Federal
Participation with the Illinois Department of Transportation and
Stanley Consultants, Inc. for the Central Street Bridge Replacement
Project
Staff recommends adoption of Resolution 56-R-20 authorizing the City
Manager to execute the Construction Engineering Services Funding
Agreement with Illinois Department of Transportation (IDOT) and
Stanley Consultants Inc. for the Central Street Bridge Replacement
Project. Funding will be provided from the Capital Improvement Fund
2019 General Obligation Bonds in the amount of $60,000, from 2020
General Obligation bonds in the amount of $91,400 and $605,600 in
Federal Surface Transportation Program (STP -BR grant funds). A
detailed funding analysis in included below.
For Action
Resolution 56-R-20, Authorizing the Interim City Manager to Sign an
Agreement for Federal Participation with IDOT for the Central St Bridge
Replacement
158 - 200
A14.
Resolution 57-R-20, Authorizing the Mayor to Sign a Local Public
Agency Funding Agreement for Federal Participation with the
Illinois Department of Transportation to commit matching funds for
the Central Street Bridge Replacement Project
Staff recommends adoption of Resolution 57 -R-20 authorizing the
Mayor to execute the Local Public Agency Funding Agreement for
Federal Participation required for the Central Street Bridge Replacement
Project. Execution of the Agreement will allow Evanston to receive
$6,331,200 in Surface Transportation Program (STP-BR) funding and
commits Evanston for matching funds in the amount of $1,582,800 for
the project. Funding will be provided from Capital Improvement Fund
2020 General Obligation Bonds in the amount of $250,000, 2021
General Obligation Bonds in the amount of $1,302,800, the Water Fund
in the amount of $30,000 and from the Federal Surface Transportation
Program (STP-BR) grant funds in the amount of $6,331,200. A detailed
funding analysis is included below.
For Action
Resolution 57-R-20, Authorizing the Mayor to Sign a Local Public
Agency Funding Agreement with IDOT for the Central Street Bridge
Replacement
201 - 216
Page 7 of 520
A15.
Resolution 58-R-20 Extending the Declared State of Emergency To
September 14, 2020
Staff recommends City Council adoption of Resolution 58-R-20,
extending the declared state of emergency until September 14, 2020.
For Action
Resolution 58-R-20 Extending the Declared State of Emergency To
September 14, 2020
217 - 220
A16.
Resolution 59-R-20 Terminating the Limits on Third-Party Food
Delivery Service Fees on September 14, 2020
Staff recommends City Council Adoption of Resolution 59 -R-20,
terminating the limits on third-party food delivery service fees on
September 14, 2020.
For Action
Resolution 59-R-20 Terminating the Limits on Third-Party Food Delivery
Service Fees on September 14, 2020
221 - 224
A17.
Resolution 60-R-20, Limit on Tax-Supported General Obligation
Debt
Staff recommends City Council adoption of Reso lution 60-R-20,
amending the City of Evanston Budget Policy to increase the limit on
tax-supported general obligation debt from $152,000,000 to
$155,000,000.
For Action
Resolution 60-R-20, Limit on Tax-Supported General Obligation Debt
225 - 228
A18.
Resolution 61-R-20, 2019 Budget Amendment
Staff recommends City Council adoption of Resolution 61-R-20,
authorizing the City Manager to increase the total fiscal year 2019
budget by $14,852,441, to a new total of $334,017,889.
For Action
Resolution 61-R-20, 2019 Budget Amendment
229 - 235
Page 8 of 520
A19.
Ordinance 69-O-20, Authorizing 2020 General Obligation Bond
Issues
Staff recommends City Council adoption of Ordinance 69-O-20
providing for the issuance of General Obligation Corporate Purpose
Bonds, Series 2020, of the City of Evanston in the not-to-exceed amount
of $34,000,000 to 1) finance capital improvement s and refund certain
outstanding bonds of the City; 2) authorizing the execution of a bond
order in connection therewith: 3) providing for the levy and collection of
a direct annual tax for the payment of the principal of and interest on
said bonds; 4) authorizing and directing the execution of an escrow
agreement in connection with said refunding bonds; 5) and authorizing
and directing the sale of said bonds at public competitive sale. The
ordinance will be completed and signed after the bond sale, which i s
tentatively scheduled for mid-August.General Obligation Corporate
Purpose Bonds are issued for capital projects (not to exceed
$18,000,000) including for Water, Sewer and Parking funds, as well as
to refund outstanding amount of Series 2010A and 2011A (n ot to
exceed $16,000,000). The debt service for 2020 bonds (capital projects
portion) will be paid out of the future tax levy as well as Water Fund,
Parking Fund and Sewer Fund revenues as these bonds are issued to
provide the funding for the general capital improvements, parking
improvements, and water and sewer infrastructure projects.
For Introduction
Ordinance 69-O-20, Authorizing 2020 General Obligation Bond Issues
236 - 399
A20.
Ordinance 43-O-20, Amending Section 10-11-12 “Parking Meter
Zones” of the City Code Adding Short Term Parking on Davis
Street
Staff recommends City Council adoption of Ordinance 43-O-20,
amending Section 10-11-12 “Parking Meter Zones” of the City Code,
converting ten 2 hour parking spaces to short-term parking on the south
side of Davis Street, west of Maple Avenue.
For Introduction
Ordinance 43-O-20, Amending Section 10-11-12 “Parking Meter Zones”
of the City Code Adding Short Term Parking on Davis Street
400 - 403
Page 9 of 520
A21.
Ordinance 44-O-20, Amending Various Sections of the City Code to
Convert Portions of Oak Avenue to Four Hour Parking
Staff recommends City Council adoption of Ordinance 44-O-20,
amending various sections of the City Code to convert portions of Oak
Avenue to four hour parking zones. Amendments will be made to
Section 10-11-8, Schedule VII “Parking Prohibited at All Times”, Section
10-11-12, Schedule XII(B) and (F) “Parking Meter Zones.”
For Introduction
Ordinance 44-O-20, Amending Various Sections of the City Code to
Convert Portions of Oak Avenue to Four Hour Parking
404 - 408
A22.
Ordinance 67-O-20, Authorizing the City to Borrow Funds from the
Illinois Environmental Protection Agency Public Water Supply
Loan Program
Staff recommends City Council adoption of Ordinance 67-O-20
authorizing the City to borrow funds from the Illinois Environmental
Protection Agency (IEPA) Public Water Supply Loan Program for the 30 -
inch Diameter Transmission Main Rehabilitation.This ordinance
authorizes the City to borrow up to $11,000,000 for this project. The
debt service will be provided from the Water Fund (Account
513.71.7330.65515). A copy of the 5-year water fund analysis is
attached which includes this loan revenue and the debt service expense
for repayment.
For Introduction
Ordinance 67-O-20, Authorizing the City to Borrow Funds from the
Illinois Environmental Protection Agency Public Water Supply Loan
Program
409 - 418
A23.
Ordinance 68-O-20, Accepting the Dedication of a Certain Portion
of the Property Located on Central Street (3606 Central Street)
Staff recommends City Council adoption of Ordinance 68-O-20,
accepting the dedication of a certain portion of the property located at
3606 Central Street.
For Introduction
Ordinance 68-O-20, Accepting the Dedication of a Certain Portion of the
Property Located on Central Street (3606 Central Street)
419 - 424
Page 10 of 520
A24.
Ordinance 66-O-20, Amending the City Code to Establish a 4-Way
Stop Control at the Intersection of Ewing Avenue and Thayer Street
Staff recommends adoption of Ordinance 66 -O-20 by which the City
Council would amend Section 10-11-5(D), Schedule V(D) of the City
Code to establish a 4-Way Stop Control at the intersection of Ewing
Avenue & Thayer Street. Alderman Suffredin requests suspension of
the rules for Introduction and Action at the July 13, 2020 City Cou ncil
meeting. Funding will be through the General Fund -Traffic Control
Supplies (100.40.4520.65115), with a FY 2020 budget of $58,000 and
remaining balance of $18,395.
For Introduction and Action
Ordinance 66-O-20, Amending the City Code to Establish a 4-Way Stop
Control at the Intersection of Ewing Avenue and Thayer Street
425 - 427
A25.
Ordinance 70-O-20, Amending City Code Section 3 4 6-(C) to
Decrease the Number of Class C Liquor Licenses from Nineteen to
Eighteen
Staff recommends City Council adoption of Ordinance 70-O-20,
amending City Code Section 3-4-6(C) to decrease the number of Class
C liquor licenses from nineteen to eighteen. Staff recommends
suspension of the rules for Introduction and Action at the July 13, 2020
City Council meeting.
For Introduction and Action
Ordinance 70-O-20, Amending City Code Section 3 4 6-(C) to Decrease
the Number of Class C Liquor Licenses from Nineteen to Eighteen from
BL Restaurant
428 - 431
A26.
Ordinance 72-O-20, Amending City Code Section 3-4-6(S) to Permit
Service of Alcohol to American Legion Non-Members
Staff recommends City Council adoption of Ordinance 72-O-20,
amending City Code Section 3-4-6(S) to allow service of alcohol to
American Legion non-members. Alderman Revelle recommends
suspension of the rules for Introduction and Action at the July 13, 2020
City Council meeting.
For Introduction and Action
Ordinance 72-O-20, Amending City Code Section 3-4-6(S) to Permit
Service of Alcohol to American Legion Non-Members
432 - 434
Page 11 of 520
A27.
Ordinance 75-O-20, Amending City Code Section 3-4-6(C) to
Decrease the Number of Class C Liquor Licenses from Eighteen to
Seventeen from ERJ Dining, 1765 Maple Avenue
Staff recommends City Council adoption of Ordinance 75-O-20,
amending City Code Section 3-4-6(C) to decrease the number of Class
C Liquor Licenses from eighteen (18) to seventeen (17) from ERJ
Dining, 1765 Maple Avenue. Staff requests suspension of the rules for
Introduction and Action at the July 13, 2020 City Council meeting.
For Introduction and Action
Ordinance 75-O-20, Amending City Code Section 3-4-6(C) to Decrease
the Number of Class C Liquor Licenses from Eighteen to Seventeen
from ERJ Dining
435 - 438
A28.
Ordinance 76-O-20, Amending City Code Section 3-4-6(C) to
Increase the Number of Class C Liquor Licenses from Seventeen to
Eighteen for Brinker Restaurant Corporation d/b/a Chili's Grill &
Bar
Staff recommends City Council adoption of Ordinance 76-O-20,
amending City Code Section 3-4-6(C) to increase the number of Class C
Liquor Licenses from seventeen (17) to eighteen (18). Staff requests
suspension of the rules for Introduction and Action at the July 13, 2020
City Council meeting.
For Introduction and Action
Ordinance 76-O-20, Amending City Code Section 3-4-6(C) to Increase
the Number of Class C Liquor Licenses from Seventeen to Eighteen for
Brinker Restaurant
439 - 444
(IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE -
ALDERMAN RAINEY
P1.
Resolution 50-R-20, Approving a Plat of Re-subdivision for 1100
Hartrey Avenue
Staff recommends adoption of Resolution 50-R-20 approving a re-
subdivision of 1100 Hartrey Avenue.
For Action
Resolution 50-R-20, Approving a Plat of Re-subdivision for 1100 Hartrey
Avenue
445 - 452
P2.
Ordinance 73-O-20, Amendments to the Plan Commission
Staff recommends City Council adoption of Ordinance 73 -O-20 with
changes to the City Code regarding the Plan Commission, notably
inclusion of the most recently adopted Comprehensive Plan (2000).
For Introduction
Ordinance 73-O-20, Amendments to the Plan Commission
453 - 472
Page 12 of 520
P3.
Ordinance 74-O-20, Amending the City Code to add the Zoning
Board of Appeals
Staff recommends City Council adoption of Ordinance 74 -O-20 with
changes to the City Code to establish the Zoning Board of Appeals
(ZBA).
For Introduction
Ordinance 74-O-20, Amending the City Code to add the Zoning Board of
Appeals
473 - 475
P4.
Ordinance 64-O-20 Granting a Special Use for a Child Residential
Care Home for Boys Hope Girls Hope of Illinois at 820 Gaffield
Place
The Zoning Board of Appeals and City staff recommend City Council
adoption of Ordinance 64-O-20 granting a special use for a Child
Residential Care Home for Boys Hope Girls Hope of Illinois at 820
Gaffield Place in the R4a General Residential District. The applicant has
complied with all zoning requirements and meets the Standards for
special use for this district.
For Action
Ordinance 64-O-20 Granting a Special Use for a Child Residential Care
Home for Boys Hope Girls Hope of Illinois at 820 Gaffield Place
476 - 486
P5.
Ordinance 65-O-20 granting a special use for a Child Residential
Care Home for Boys Hope Girls Hope of Illinois at 824 Gaffield
Place
The Zoning Board of Appeals and City staff recommend City Council
adoption of Ordinance 65-O-20 granting a special use for a Child
Residential Care Home at 824 Gaffield Place in the R4a General
Residential District. The applicant has complied with all zoning
requirements and meets the Standards for approval for the district.
For Action
Ordinance 65-O-20 granting a special use for a Child Residential Care
Home for Boys Hope Girls Hope of Illinois at 824 Gaffield Place
487 - 497
Page 13 of 520
(X) CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE -
ALDERMAN WILSON
ED1.
Request to Defer Payments on Economic Development Loans and
Leases on City-Owned Properties until October 1, 2020, for
Businesses Negatively Impacted by COVID-19
The Economic Development Committee and staff recommend City
Council approval to modify Economic Development loans and City -
owned property lease agreements by deferring payments until October
1, 2020, to provide additional financial flexibility for businesses
negatively impacted by the COVID-19 crisis.
For Action
Request to Defer Payments on Economic Development Loans and
Leases on City-Owned Properties until October 1, 2020, for Businesses
Impacted by COVID-19
498 - 499
ED2.
Approval of Funding for Chicago's North Shore Convention and
Visitors Bureau (CNSCVB) FY 2020
The Economic Development Committee and staff recommend City
Council approval of funding for the Chicago's North Shore Convention
and Visitors Bureau (CNSCVB) in the amount of $41,805 for the period
July 1, 2020 through June 30, 2021. This represents a 50% decrease
from their 2019 allocation. Economic Development Partnership Account
#100.15.5300.62659. The City Council approved $147,000 for 2020.
The City has committed $50,000 to Downtown Evanston for enhanced
trash removal and marketing for 2020. Upon approval of CNSCVB's
reduced request and accounting for the $50,000 EvMark commitment,
$55,195 will remain in the account.
For Action
Approval of Funding for Chicago's North Shore Convention and Visitors
Bureau (CNSCVB) FY 2020
500 - 517
Page 14 of 520
(XI) CONSENT AGENDA - APPOINTMENTS
APP1.
Approval of Appointments to Board, Commission, and Committee
The Mayor recommends City Council approval of appointments of David
Kornhauser, Melanie West and Mark A. van der Meulen to the
Environment Board; Karla Thomas and Kymberly Walton to the Equity
and Empowerment Commission; Kemone Hendricks and Michael
McLean to the M/W/EBE Committee; Kerri Machut to the Parks,
Recreation & Community Services Board; Jeanne Lindwall and Kristine
Westerberg to the Plan Commission; Michelle Murray to the Public
Safety Civil Service Commission; George Varela to the Utilities
Commission; and the reappointment of Mary McAuley to the Zoning
Board of Appeals and Lynne Sered to the Public Safety Civil Service
Commission.
For Action
Approval of Appointments to Board, Commission, and Committee
518 - 520
(XII) CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(XIII) EXECUTIVE SESSION
(XIV) ADJOURNMENT
Page 15 of 520
(XV) UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
7/15/2020 6:30PM M/W/EBE Development Committee
7/16/2020 6:30PM Equity & Empowerment Commission
7/17/2020 9:15AM Reparations Subcommittee
7/21/2020 7:00PM Housing & Community Development
Act
7/22/2020 6:00PM Transportation & Parking Committee
7/22/2020 7:30PM Economic Development Committee
7/23/2020 5:30PM Emergency Telephone Board System
7/27/2020 6:00PM
Administration & Public
Works/Planning and
Development/City Council
Page 16 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
From: Sarah Flax, Housing & Grants Administrator
CC: Johanna Nyden, Community Development Director; Jessica Wingader,
Sr. Grants and Compliance Specialist; Marion Johnson, Housing and
Grants Intern
Subject: Approval of Evanston CARES Act Amendment to the PY2019 Action
Plan for the Second Allocation of ESG-CV Funding
Date: July 13, 2020
Recommended Action:
Staff recommends City Council approval of the second substantial amendment to the
Program Year (PY) 2019 Annual Action Plan to include the second allocation of ESG -CV
funding in the amount of $419,890, for a total of $966,314 in ESG -CV funding from the
CARES Act to prevent, prepare for, and respond to the coronavirus.
Funding Source:
Funding source is the City’s second allocation of ESG -CV funding from the CARES Act in the
amount of $419,890 which, combined with the first allocation of ESG -CV in the amount of
$546,424, totals $966,314.
Council Action:
For Action
Summary:
To receive additional ESG-CV funds in the amount of $419,890 allocated by HUD using a
separate formula that includes variables that quantify the population currently experiencing
and at risk of homelessness, the City of Evanston must submit a second Substantial
Amendment to its PY2019 Action Plan. City Council approval of this substantial amendment
is required prior to its submission to HUD for approval and before a grant agreement is
executed.
ESG-CV funds are not subject to consultation of citizen participation requirements. The City
must publish how it has and will utilize its allocation, at minimum, on the internet or through
other electronic media. This second substantial amendment to the PY 2019 Action Plan was
posted on the City’s website on Thursday, July 2, 2020. Notice of the posting was included in
the News section of the City website, on the City’s social media accounts (Facebook, Twitter,
SP1.Page 17 of 520
etc.), and in the City’s e-newsletter, in compliance with HUD requirements. The meeting
agenda and packet for tonight’s City Council meeting was posted on the City website for
public review at least 48 hours in advance of the meeting. In addition, email notification was
sent to community organizations and individuals who request to receive information about the
City’s Consolidated Planning process on July 7, 2020.
This substantial amendment adds the additional ESG-CV funding in the amount of $419,890
in the following sections of the PY 2019 Annual Action Plan:
• AP-15—Expected Resources to Source of Funds, Other ESG-CV
• AP-20—Annual Goals and Objectives to Goal 7, COVID-19 Emergency/Urgent Needs
• AP-38—Project Summary to Project 13, ESG20 - Evanston
ESG-CV funds must be used toprevent, prepare for, and respond to the coronavirus. Eligible
activities to address the needs of homeless or unstably housed individuals and families
impacted by COVID-19 include:
• Rapid re-housing
• Homeless prevention
• Emergency shelter operations
• Street outreach
The first allocation of ESG-CV funding in the amount of $370,000 for rapid re-housing of 21
homeless families with children in non-congregate shelter is being implemented. Funding
recommendations for additional activities will be submitted for approval at the July 27 or
August 10, 2020 City Council meeting, and subsequent meetings until all funds are
committed.
Consideration of reallocating 2020 CDBG entitlement grant for COVID-19 related
needs. The CARES Act waives the 15% public services cap for program year 2019 and 2020
CDBG entitlement funding that is used to prevent, prepare for, or respond to the coronavirus.
The City’s 2020 CDBG grant is $1,836,315. Staff seeks direction from City Council if this use
of entitlement funding should be explored. An evaluation of the impact of COVID-19 on
activities funded in the 2020 Action Plan could be undertaken. In addition, staff would seek
information on other federal funds, including PPP loans, that subrecipients may have
received in order to ensure that there is no duplication of benefits, as required by the Stafford
Act. A subrogation clause will be included in all funding agreements as part of policies and
procedures to ensure compliance.
The Second Substantial amendment to the PY 2019 Annual Action Plan to include the
second allocation of ESG-CV funding in the amount of $419,890, for a total of $966,314 in
ESG-CV funding from the CARES Act may be found here.
Legislative History:
City Council approved a Substantial Amendment to the PY 2019 Action Plan at its meeting on
June 8, 2020 for CDBG-CV in the amount of $1,080,243 and ESG-CV in the amount of
$546,424 to protect, prepare for, and respond to the coronavirus.
Page 2 of 2
SP1.Page 18 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
From: Lara Biggs, Bureau Chief - Capital Planning/City Engineer
CC: Erika Storlie, Interim City Manager
Subject: Civic Center Update
Date: July 13, 2020
Recommended Action:
Staff seeks discussion and direction from City Council regarding potential relocation of Civic
Center staff.
Council Action:
For Discussion
Summary:
Staff will provide different options for relocating staff from the Civic Center to alternate
locations.
SP2.Page 19 of 520
REGULAR CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, June 22nd, 2020
Present:
Alderman Fiske Alderman Revelle
Alderman Braithwaite Alderman Rainey
Alderman Wynne Alderman Fleming
Alderman Wilson Alderman Suffredin
Alderman Rue Simmons (9)
Absent:
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk
CM1.Page 20 of 520
Motion to suspend the rules and allow the meeting to be held virtually
Passed 9-0
Motion: Ald.
Wilson
Second: Ald.
Rue Simmons
Mayor’s Public Announcements
Mayor Hagerty Announcements:
●COVID-19 Update
Watch
City Manager’s Public Announcements
City Manager Announcements:
●Virtual 4th of July Celebration
●Recovery Update
●Evanston Police Department Promotions
Watch
City Clerk’s Communications
City Clerk Announcements:
●Mail-in Ballots
●Recap of Policing and Race event
Watch
Public Comment
Michael J. Vasilko Talked about Ordinance 18-O-20, Evanston Police Department and
city budget.
Watch
Jim Farley Opposed the request from Northwestern to receive permits for their
upcoming football seasons.
Watch
Rob Mark Requested for the City Council to table the vote on the Citizens
Police Review Commission until the Council has an opportunity to
review the recommendations for appointment.
Watch
Eden Juron Endorsed Resolution 54-R-20 which honors African American Watch
CM1.Page 21 of 520
Pearlman Heritage Sites in Evanston.
Estera Cucu Property owner of 1717 Simpson St. who offered to answer any
questions the City Council may have regarding their special use
permit.
Watch
Matt Rooney Talked about Northwestern's request for parking permits for the
upcoming football seasons. Asked City Council to withhold from
approving the parking permits until Northwestern negotiates a
financially fair agreement with Canal Shores.
Watch
Sherry McAuliffe Voiced her concerns over Northwestern's request for parking permits
for their upcoming football seasons.
Watch
Priscilla Giles Voiced her support towards funding Connections for the Homeless in
providing housing for families affected by COVID-19.
Watch
Dino Robinson Voiced his support for Resolution 54-R-20 which honors African
American Heritage Sites in Evanston.
Watch
Daisy Chaudruc Shared her call to action for police reform in Evanston. Watch
Laura Tataille Shared her call to action for police reform in Evanston. Watch
Susan Kelly Encouraged people to participate in the 2020 Census and to consider
employment with the U.S. Census.
Watch
John Quintana Opposed the appointments for the Citizens Police Review
Commission and Ordinance 18-O-20 amending Title 1, Chapter 8,
"City Manager"
Watch
Doreen Price Talked about the CARES Act and Community Development Block
Grant (CDBG) Program.
Watch
Carlis B Sutton Asked the City Council to table the appointments for the Citizens
Police Review Commission. Supports providing living assistance to
families affected by COVID-19.
Watch
Dylan Johnson Offerd to answer any questions members of the City Council may
have regarding Ordinance 61-O-20.
Watch
CM1.Page 22 of 520
Special Order of Business
SP1. Approval of $370,000 of ESG-CV Funding to Connections for the
Homeless for Rapid Rehousing of Homeless Evanston Families
Currently in Non-Congregate Shelter
City Council approved $370,000 in ESG-CV funding to Connections for the
Homeless for rapid rehousing of homeless families with children under the
age of 18. There are 21 families currently in noncongregate housing/hotels
to protect them from high risk of COVID-19 infection. This funding will
provide stable housing for an average of 12 months during which
households will receive case management and other services needed to
achieve housing stability. The City is receiving $546,424 in ESG-CV
funding from the first round of ESG-CV CARES Act funding. The City was
notified on June 9, 2020 that it will receive an additional $419,890 of
ESG-CV funding in the second round of ESG-CV allocations; total ESG-CV
allocation is $966,314. ESG-CV funds are to be used to address the needs
of homeless and unstably housed families and individuals impacted by the
coronavirus.
For Action
Approved 9-0
Motion: Ald.
Rainey
Second: Ald.
Rue Simmons
Watch
SP2. 2020 Budget Update
Staff recommends discussion of the update on the 2020 budget.
For Discussion
Motion: Ald.
Wilson
Second: Ald.
Rainey
Watch
SP3. Reparations Subcommittee Update
City Council discussed the Reparations Subcommittee’s process to
determine programs regarding housing assistance, relief initiatives, various
economic development programs, and opportunities for Black
Evanstonians.
For Discussion
Motion: Ald.
Rue Simmons
Second: Ald.
Braithwaite
Watch
SP4. Racial Equity Update
City Council to accepted and placed on file our racial equity framework for
city operations.
For Action: Accept and Place on File
Approved 9-0 to Accept and Place on File.
Motion: Ald.
Fleming
Second: Ald.
Rue Simmons
Watch
CM1.Page 23 of 520
SP5. Report of the Committee on Proposed Compensation for the
Eleven (11) Elected Officials of the City of Evanston
The Compensation Committee recommends the City Council adopt its
recommendation which specified that all elected officials’
compensation for years 2021 and 2022 shall increase at 0% (remain the
same). Compensation for years 2023 and 2024 will increase at the
same percentage rate as non-union employees receive. Every elected
official will be offered full (100%) coverage for any health insurance plan
for themselves only. They have the option to accept or deny such
coverage, and add additional covered for their spouse and/or family at
their own expense.
Motion to refer agenda item to the next Rules Committee meeting
Approved 9-0
For Action: Accept and Place on File
Approved 9-0 to Accept and Place on File
Motion: Ald.
Wynne
Second: Ald.
Braithwaite
Motion: Ald.
Wynne
Second: Ald.
Braithwaite
Watch
Consent Agenda
CM1. Approval of the Minutes of the Regular City Council Meeting of
June 8, 2020
City Council approved the minutes of the Regular City Council meeting of
June 8, 2020.
For Action
Approved on Consent Agenda
Motion: Ald.
Fleming
Second: Ald
Rue Simmons.
Watch
A1. Approval of the City of Evanston Payroll, Bills List
City Council approved the City of Evanston Payroll for the period of May
25, 2020, through June 7, 2020, in the amount of $2,580,625.72, Bills List
for June 23, 2020, in the amount of $2,615,457.59.
For Action
Approved on Consent Agenda
CM1.Page 24 of 520
A2. Approval to Defer Loan Payments for up to 12 Months on CDBG
Loans for Businesses Negatively Impacted by the COVID-19
Shutdown
City Council approved the Administration and Public Works Committee of
loan modifications that defer payments for up to 12 months on Community
Development Block Grant (CDBG) business loans made to Ward 8 and
Good To Go Jamaican Cuisine to provide additional financial flexibility
during the COVID-19 crisis.
For Action
Approved on Consent Agenda
A3. Approval of Authorization to Execute a Payment for the Month of
May to Evanston Township High School for Providing Food Services
to Assist Those Affected by School Closures Due to COVID-19
City Council authorized the City Manager to execute a payment of
$163,200 to Evanston Township High School (ETHS), (1600 Dodge Ave,
Evanston, IL 60201) for providing food services to assist those affected by
school closures due to COVID-19. Funding for this program is from the
City Manager's Emergency Operations Unit (Account 100.15.1520.65025).
For Action
Approved on Consent Agenda
A4. Approval of the Agreement with Evanston Township High School
to Supply Lunches for the 2020 Summer Food Program
City Council authorized the City Manager to execute an agreement with
Evanston Township High School (ETHS), (1600 Dodge Ave, Evanston, IL
60201) to provide lunch meals for the 2020 Summer Food Program in the
not-to-exceed amount of $3.50 per meal and $3.75 for special diet meals.
This is a reimbursement program in which the total amount of
reimbursement the City will receive is solely dependent upon the number
of meals served and varies depending on the level of participation. The
City’s estimated reimbursement is calculated using the highest daily
participation level stated in our application. There is a food budget
allocation in the Recreation Outreach Program Line Item (Account
100.30.3050.65025) in the amount of $131,000. Projected expenses for
food costs are $110,000. Projected revenue reimbursement is $148,500.
For Action
Approved on Consent Agenda
CM1.Page 25 of 520
A5. Approval of a Contract Award with Garland/DBS, Inc. for the
Building Exterior Repairs of Various City Facilities
City Council authorized the City Manager to execute a contract for Building
Exterior Repairs of Various City Facilities with Garland/DBS, Inc. (3800
East 91st St., Cleveland, OH) in the amount of $514,693. Funding will be
provided from the Capital Improvement Fund 2019 General Obligation
Bonds in the amount of $35,000, and from the 2020 General Obligation
Bonds in the amount of $479,693. A detailed funding summary is included
in the memo below.
For Action
Approved on Consent Agenda
A6. Approval of Change Order No. 3 to the Agreement with Bolder
Contractors, Inc. for the Oakton Street Water Supply Connection (Bid
19-36)
City Council authorized the City Manager to execute Change Order No. 3
to the agreement with Bolder Contractors, Inc. (316 Cary Point Drive,
Cary, IL 60013) for the Oakton Street Water Supply Connection (Bid
19-36) in the amount of $100,314.13. This will increase the overall
contract amount from $2,879,070.37 to $2,979,384.50. This change order
does not include a time extension. Funding is provided from the Water
Fund (Account No. 513.71.7330.65515 – 419003), which as an approved
FY 2020 budget of $2,600,000 and a YTD balance of $1,753,542.57.
For Action
Approved on Consent Agenda
A7. Resolution 53-R-20 Authorizing the City Manager to Consent to a
Permit for Northwestern Football Parking and Tailgating Events for
the 2020, 2021, 2022, 2023, and 2024 Seasons
Staff recommends City Council adoption of Resolution 53-R-20 authorizing
the City Manager to give consent to a permit for Northwestern Football
parking and tailgating events for the 2020, 2021, 2022, 2023, and 2024
seasons.
Motion to table agenda item until July, 13 2020 City Council meeting
Approved 9-0
For Action
Tabled until July, 13 2020 City Council meeting
Motion: Ald.
Fleming
Second: Ald.
Rue Simmons
Motion: Ald.
Revelle
Second: Ald.
Wynne
Watch
CM1.Page 26 of 520
A8. Resolution 55-R-20, Authorizing the City Manager to Submit an
Application for the Rebuild Illinois Public Infrastructure Program
Grant from the State of Illinois for Main Street Water Main
Improvements from Maple Avenue to Hinman Avenue
City Council adopted Resolution 55-R-20, Rebuild Illinois Grant
Application – Main Street Water Main Improvements. The Rebuild Illinois
Public Infrastructure Grant funds 50% of the construction project cost, and
the remaining 50% of the funding must be provided by the local
municipality. For this project, the total construction cost is estimated at
$1,150,000. Of this, the City of Evanston will be responsible for $575,000,
which will need to be budgeted in FY 2021 Capital Improvement Program.
For Action
Approved on Consent Agenda
A9. Ordinance 24-O-20 Amending Section 7-2-9-3, Sidewalks to be
Clear of Snow, Ice, Dirt and Weeds
City Council adopted Ordinance 24-O-20, “Amending Section 7-2-9-3,
Sidewalks to be Clear of Snow, Ice, Dirt and Weeds”. This ordinance
revises sections of the code related to sidewalk snow and ice removal.
Ordinance 24-O-20 was introduced at the February 10, 2020 City Council
meeting and was subsequently tabled at the February 24, 2020 City
Council meeting until the June 22, 2020 meeting for further review and
research of snow removal laws and consideration of revisions of the
ordinance.
For Action
Approved 8-1 Ald. Suffredin voted “No”
Motion: Ald.
Fleming
Second: Ald.
Braithwaite
Watch
P1. Resolution 54-R-20 African American Heritage Sites
City Council adopted Resolution 54-R-20 honoring African American
Heritage Sites in Evanston, Illinois.
For Action
Approved on Consent Agenda
CM1.Page 27 of 520
P2. Ordinance 64-O-20 Granting a Special Use for a Child Residential
Care Home for Boys Hope Girls Hope of Illinois at 820 Gaffield Place
City Council adopted Ordinance 64-O-20 granting a special use for a Child
Residential Care Home for Boys Hope Girls Hope of Illinois at 820 Gaffield
Place in the R4a General Residential District. The applicant has complied
with all zoning requirements and meets the Standards for special use for
this district.
For Introduction
Approved on Consent Agenda
P3. Ordinance 65-O-20 Granting a Special Use for a Child Residential
Care Home for Boys Hope Girls Hope of Illinois at 824 Gaffield Place
City Council adopted Ordinance 65-O-20 granting a special use for a Child
Residential Care Home at 824 Gaffield Place in the R4a General
Residential District. The applicant has complied with all zoning
requirements and meets the Standards for approval for the district.
For Introduction
Approved on Consent Agenda
P4. Ordinances 58-O-20 and 59-O-20 Authorizing Text Amendments
to the Zoning Ordinance regarding the Classification of Minor and
Major Variations and Residential Care Homes
City Council approved Ordinance 58-O-20 authorizing City-initiated Text
Amendments to the Zoning Ordinance, Title 6 of the City Code, to Chapter
3 (Implementation and Administration) regarding the classification and
administration of Minor and Major Variations and Ordinance 59-O-20
authorizing revisions to Chapter 4 (General Provisions) regarding
Residential Care Homes and Transitional Treatment Facilities in the R4a,
General Residential Zoning District.
For Action
Approved on Consent Agenda
P5. Ordinance 60-O-20, Granting a Special Use for a Type 2
Restaurant, Happy Lemon, in the D4 Downtown Transition District, at
1607 Chicago Ave.
City Council adopted Ordinance 60-O-20 granting special use approval for
a Type 2 Restaurant, Happy Lemon, in the D4 Downtown Transition
District. The applicant has complied with all zoning requirements and
meets all of the Standards for a special use for this district.
CM1.Page 28 of 520
For Action
Approved on Consent Agenda
P6. Ordinance 61-O-20, Granting a Special Use for Commercial
Indoor Recreation, Total Sona Fitness, in the C2 Commercial District
and oCSC Central Street Overlay District, at 2678 Green Bay Rd.
City Council adopted Ordinance 61-O-20, granting special use approval
for Commercial Indoor Recreation, Total Sona Fitness, in the C2
Commercial District and oCSC Central Street Overlay District. The
applicant has complied with all zoning requirements and meets all of the
Standards for a special use for this district.
For Action
Approved on Consent Agenda
P7. Ordinance 62-O-20, Granting a Special Use for a Detached Single
Family Dwelling in the B1 Business District at 1717 Simpson St.
City Council adopted Ordinance 62-O-20 granting Special Use approval to
allow the expansion of an existing Detached Single Family Dwelling in the
B1 Business District, at 1717 Simpson Street. The applicant has complied
with all zoning requirements and meets all of the Standards for Special
Use in this district.
For Action
Approved on Consent Agenda
P8. Ordinance 63-O-20 granting a Special Use for a Type 2
Restaurant, 4 Suns Fresh Juice, in the C1 Commercial District at
1906 Main St.
City Council adopted Ord. 63-O-20 granting a Special Use for a Type 2
Restaurant, 4 Suns Fresh Juice, in the C1 Commercial District at 1906
Main St. The applicant has complied with all zoning requirements and
meets all of the Standards for a special use in this district.
For Action
Approved on Consent Agenda
R1. Ordinance 18-O-20, Amending Title 1, Chapter 8, "City Manager"
City Council adopted Ordinance 18-O-20, Amending Title 1, Chapter 8
“City Manager.”
For Action
Approved 7-2 Alds. Suffredin and Fleming voted “No”
Motion: Ald.
Revelle
Second: Ald.
Rainey
Watch
CM1.Page 29 of 520
APP1. Approval of Appointments to the Citizen Police Review
Commission
City Council approved the appointments of Jamal Graham, Blanca Lule,
Rick Marsh, Shahna Richman, Nikko Ross, Juneitha Shambee, Nyika
Strickland, Clarence Weaver and Douglas Whitmore to the Citizen Police
Review Commission.
For Action
Approved 5-4 Ald. Fiske, Rue Simmons,Suffredin,Fleming voted “No”
Motion: Ald.
Rue Simmons
Second: Ald.
Revelle
Watch
Call of the Wards
Ward
1:
Ward meeting on June 30, 2020 at Arrington Lagoon starting at 7:00 p.m. Watch
Ward
2:
Last activity celebrating Juneteenth will be hosted on June 27,2020 starting at 9:00
a.m. at the ETHS parking lot. Next Ward meeting will be on July 9, 2020.
Watch
Ward
3:
No Report Watch
Ward
4:
No Report Watch
Ward
5:
Weekly Ward meetings will resume beginning on July 8, 2020. She thanked
Kemone Hendriks for her leadership in Evanston’s first Juneteenth Parade.
Congratulations to all Northwestern Graduates. Shared her condolences to the
family of Jas Water.
Watch
Ward
6:
Ward meeting on June 29, 2020 Watch
Ward
7:
Ward meeting on June 25, 2020 starting at 7:00 p.m. Watch
Ward
8:
No Report Watch
Ward
9:
No Report Watch
CM1.Page 30 of 520
Adjournment
Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote
the meeting was adjourned.
CM1.Page 31 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Tera Davis, Accounts Payable Coordinator
CC: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Approval of the City of Evanston Payroll, Bills and Credit Card Activity
Date: July 13, 2020
Recommended Action:
Staff recommends City Council approval of the City of Evanston Payroll for the period of June
8, 2020, through June 21, 2020, in the amount of $2,739,2 82.08, Bills List for July 14, 2020,
in the amount of $5,789,237.29 and credit card activity for the period ending April 26, 2020, in
the amount of $166,344.28.
Council Action:
For Action
Summary:
Payroll – June 8, 2020 through June 21, 2020 $2,739,282.08
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – July 14, 2020 $5,789,237.29
General Fund Amount – Bills list $ 425,348.82
Supplemental List - $ 192,625.92
$ 617,974.74
TOTAL AMOUNT OF BILLS LIST & PAYROLL $8,528,519.37
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid a penalty, or to take advantage of early payment discounts.
Attachments:
07.14.2020 BILLS LIST FY20
April 2020 Transactions
A1.Page 32 of 520
100 GENERAL FUND
Vendor Payment Date Invoice Amount
259711 - EYE MED VISION CARE 06/24/2020 07/14/2020 3,938.31
1 $3,938.31
123581 - GUARDIAN 06/24/2020 07/14/2020 18,770.70
106088 - METLIFE SMALL BUSINESS CENTER 06/26/2020 07/14/2020 9,754.10
2 $28,524.80
103624 - NATIONAL GUARDIAN LIFE INSURANCE CO.07/01/2020 07/14/2020 75.85
1 $75.85
105394 - VERIZON WIRELESS 06/01/2020 07/14/2020 18,319.47
1 $18,319.47
101192 - CONSERV FS 07/02/2020 07/14/2020 1,236.03
1 $1,236.03
17428 - JORDI AMARAL CONSULTING 05/08/2020 07/14/2020 822.50
17428 - JORDI AMARAL CONSULTING 05/08/2020 07/14/2020 1,067.50
17428 - JORDI AMARAL CONSULTING 05/08/2020 07/14/2020 805.00
17428 - JORDI AMARAL CONSULTING 06/22/2020 07/14/2020 3,132.50
4 $5,827.50
4 $5,827.50
4 $5,827.50
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/25/2020 07/14/2020 70.83
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 70.83
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 70.83
3 $212.49
103883 - OFFICE DEPOT 05/05/2020 07/14/2020 51.04
1 $51.04
4 $263.53
12151 - MULTILINGUAL CONNECTIONS LLC 02/17/2020 07/14/2020 99.54
1 $99.54
1 $99.54
100177 - ALLEGRA PRINT & IMAGING 07/01/2020 07/14/2020 330.75
103460 - MINUTEMAN PRESS 07/02/2020 07/14/2020 293.89
2 $624.64
103195 - MARK VEND COMPANY 04/28/2020 07/14/2020 192.79
1 $192.79
206940 - ULINE 05/20/2020 07/14/2020 795.60
105793 - BOUND TREE MEDICAL, LLC 04/20/2020 07/14/2020 17.42
13413 - EMERGENT SAFETY SUPPLY 05/22/2020 07/14/2020 669.00
206940 - ULINE 05/19/2020 07/14/2020 3,215.18
206940 - ULINE 06/01/2020 07/14/2020 96.00
206940 - ULINE 05/19/2020 07/14/2020 130.00
206940 - ULINE 06/01/2020 07/14/2020 1,607.60
206940 - ULINE 06/16/2020 07/14/2020 2,184.60
8 $8,715.40
11 $9,532.83
104107 - PITNEY BOWES 07/01/2020 07/14/2020 109.97
1 $109.97
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/25/2020 07/14/2020 47.22
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 47.22
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 47.22
3 $141.66
17306 - DAVIS BANCORP, INC.07/02/2020 07/14/2020 2,683.82
1 $2,683.82
10643 - PASSPORT PARKING, INC`07/02/2020 07/14/2020 167.92
1 $167.92
103883 - OFFICE DEPOT 06/18/2020 07/14/2020 6.32
1 $6.32
7 $3,109.69
317849 - LAUTERBACH & AMEN LLP 04/21/2020 07/14/2020 6,760.00
1 $6,760.00
1 $6,760.00
17458 - JOHNSON RESEARCH GROUP, INC.05/27/2020 07/14/2020 3,600.00
1 $3,600.00
14415 - EVANSTON BLUEPRINT, INC.06/12/2020 07/14/2020 1,855.78
1 $1,855.78
17498 - ASHLEY LAUREN NATURAL PRODUCTS 07/02/2020 07/14/2020 2,444.36
17514 - CLAIRE'S KORNER 07/02/2020 07/14/2020 1,739.58
17499 - DA JERK PIT 07/02/2020 07/14/2020 2,500.00
17512 - GYROS PLANET 07/02/2020 07/14/2020 2,365.86
17513 - JONAS ON CALL LTD 07/02/2020 07/14/2020 2,500.00
17496 - LITEHOUSE EVANSTON 07/02/2020 07/14/2020 2,500.00
287940 - OCEANIQUE 07/02/2020 07/14/2020 2,500.00
17503 - PAWSITIVE PETCARE, INC.07/02/2020 07/14/2020 2,500.00
14044 - SWEET TEMPTATIONS BAKE SHOP, INC 07/02/2020 07/14/2020 2,314.54
17495 - TUKKI LLC 07/02/2020 07/14/2020 2,271.00
10 $23,635.34
15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 06/15/2020 07/14/2020 9,511.50
1 $9,511.50
13 $38,602.62
39 $250,994.13
16088 - CHICAGO TITLE COMPANY, LLC 06/19/2020 07/14/2020 60.00
15421 - ROYAL REPORTING SERVICES, INC.06/22/2020 07/14/2020 285.05
2 $345.05
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/25/2020 07/14/2020 47.22
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 47.22
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 47.22
3 $141.66
268935 - JEFFREY D. GREENSPAN 06/30/2020 07/14/2020 570.00
137723 - SUSAN D BRUNNER 06/30/2020 07/14/2020 1,750.00
2 $2,320.00
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
HEARING OFFICER
HEARING OFFICER
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
COPIER CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Business Unit 1705 - LEGAL ADMINISTRATION
Account 62130 - LEGAL SERVICES-GENERAL
TITLE SEARCH -712 ROSLYN TERRACE
TRANSCRIPTION SERVICES - WITTENBERG
Account 62130 - LEGAL SERVICES-GENERAL Totals
Business Unit 5300 - ECON. DEVELOPMENT Totals
Department 15 - CITY MANAGER'S OFFICE Totals
Department 17 - LAW
Account 62664 - ENTREPRENEURSHIP SUPPORT Totals
Account 65522 - BUSINESS DISTRICT IMPROVEMENTS
GREAT MERCHANT GRANT LANDSCAPE MAINTENANCE
Account 65522 - BUSINESS DISTRICT IMPROVEMENTS Totals
ENTREPRENUERSHIP GRANT
ENTREPRENUERSHIP GRANT
ENTREPRENUERSHIP GRANT
ENTREPRENUERSHIP GRANT
ENTREPRENUERSHIP GRANT
ENTREPRENUERSHIP GRANT
ENTREPRENEURSHIP GRANT
ENTREPRENUERSHIP GRANT
ENTREPRENEURSHIP GRANT
ENTREPRENEURSHIP GRANT
Account 62210 - PRINTING
BUSINESS REGISTRATION& SUSTAIN EVANSTON MAILING
Account 62210 - PRINTING Totals
Account 62664 - ENTREPRENEURSHIP SUPPORT
Business Unit 5300 - ECON. DEVELOPMENT
Account 62185 - CONSULTING SERVICES
CONSULTATION- TIF ANALYSIS FOR NORTHWEST EVANSTON
Account 62185 - CONSULTING SERVICES Totals
Account 62185 - CONSULTING SERVICES
PREPARATION OF 12/31/19 POLICE PENSION IDOI COMPLIANCE REPORT
Account 62185 - CONSULTING SERVICES Totals
Business Unit 1570 - ACCOUNTING Totals
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1560 - REVENUE & COLLECTIONS Totals
Business Unit 1570 - ACCOUNTING
ANNUAL ACTIVE PERMIT FEE-MAY 2020
Account 65045 - LICENSING/REGULATORY SUPP Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 62431 - ARMORED CAR SERVICES
ARMORED TRUCK SERVICES
Account 62431 - ARMORED CAR SERVICES Totals
Account 65045 - LICENSING/REGULATORY SUPP
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
COPIER CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Business Unit 1560 - REVENUE & COLLECTIONS
Account 62315 - POSTAGE
POSTAGE REFILL
Account 62315 - POSTAGE Totals
COVID-19 SAFETY SUPPLIES
Account 65090 - SAFETY EQUIPMENT Totals
Business Unit 1520 - EMERGENCY OPERATIONS CENTER Totals
COVID-19 SAFETY SUPPLIES
COVID-19 SAFETY SUPPLIES
COVID-19 SAFETY SUPPLIES
COVID-19 SAFETY SUPPLIES
COVID-19 SAFETY SUPPLIES
Account 65025 - FOOD Totals
Account 65090 - SAFETY EQUIPMENT
COVID SUPPLIES
PROTECTIVE SUPPLIES (COVID19)
Account 65025 - FOOD
FOOD PANTRY ITEMS
COVID FLOOR STICKERS
Account 62210 - PRINTING Totals
Business Unit 1510 - PUBLIC INFORMATION Totals
Business Unit 1520 - EMERGENCY OPERATIONS CENTER
Account 62210 - PRINTING
COVID SIGNS AT TENNIS COURTS
Business Unit 1510 - PUBLIC INFORMATION
Account 62490 - OTHER PROGRAM COSTS
PUBLIC WORKS GUIDE TRANSLATION
Account 62490 - OTHER PROGRAM COSTS Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1505 - CITY MANAGER Totals
COPIER CHARGES
COPIER CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Department 14 - CITY CLERK Totals
Department 15 - CITY MANAGER'S OFFICE
Business Unit 1505 - CITY MANAGER
Account 62380 - COPY MACHINE CHARGES
ELECTION CONSULTANT- CLERKS OFFICE
Account 61060 - SEASONAL EMPLOYEES Totals
Business Unit 1400 - CITY CLERK Totals
Business Unit 1400 - CITY CLERK
Account 61060 - SEASONAL EMPLOYEES
ELECTION CONSULTANT- CLERKS OFFICE
ELECTION CONSULTANT- CLERKS OFFICE
ELECTION CONSULTANT- CLERKS OFFICE
Account 41223 - RSRV - FIELD USE FEES REC
TOP DRESS MIX LOVELACE PARK
Account 41223 - RSRV - FIELD USE FEES REC Totals
Department 14 - CITY CLERK
Account 21650 - LIFE INSURANCE-UNIVERSAL Totals
Account 22725 - CELL PHONE BILLS PAYABLE
COMMUNICATION CHARGES
Account 22725 - CELL PHONE BILLS PAYABLE Totals
METLIFE MONTHLY INVOICE
Account 21640 - DENTAL INSURANCE Totals
Account 21650 - LIFE INSURANCE-UNIVERSAL
NGL MONTHLY INVOICE
EYEMED MONTHLY INVOICE
Account 21639 - VISION INSURANCE DEDUCTI Totals
Account 21640 - DENTAL INSURANCE
GUARDIAN DENTAL MONTHLY INVOICE
Invoice Description
Fund 100 - GENERAL FUND
Account 21639 - VISION INSURANCE DEDUCTI
Accounts Payable by G/L Distribution Report
Payment Date Range 07/14/20 - 07/14/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.14.2020
Run by Tera Davis on 07/07/2020 11:13:12 AM
Page 2 of 30
A1.Page 33 of 520
100 GENERAL FUND
Vendor Payment Date Invoice AmountInvoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 07/14/20 - 07/14/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.14.2020
106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 06/04/2020 07/14/2020 1,296.28
1 $1,296.28
8 $4,102.99
8 $4,102.99
15876 - ACCURATE BIOMETRICS 07/02/2020 07/14/2020 5,112.00
1 $5,112.00
101665 - NORTH SHORE ENH OMEGA 07/02/2020 07/14/2020 1,651.00
1 $1,651.00
13247 - STANDARD & ASSOCIATES 06/17/2020 07/14/2020 13,399.70
13247 - STANDARD & ASSOCIATES 06/22/2020 07/14/2020 10,068.01
2 $23,467.71
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/25/2020 07/14/2020 23.61
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 23.61
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 23.61
3 $70.83
14394 - HR PERFORMANCE SOLUTIONS 06/24/2020 07/14/2020 9,009.00
255280 - ESPYR 06/30/2020 07/14/2020 630.90
2 $9,639.90
186427 - THE BLUE LINE 06/29/2020 07/14/2020 298.00
1 $298.00
10048 - SEDGWICK, INC.06/22/2020 07/14/2020 1,400.00
1 $1,400.00
11 $41,639.44
101401 - DELL COMPUTER CORP.06/18/2020 07/14/2020 21,284.96
155310 - CURRENT TECHNOLOGIES CORPORATION 06/24/2020 07/14/2020 21,405.83
2 $42,690.79
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/26/2020 07/14/2020 2,211.29
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/29/2020 07/14/2020 56.00
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/28/2020 07/14/2020 62.00
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/25/2020 07/14/2020 109.22
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/27/2020 07/14/2020 124.00
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 85.61
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 85.61
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 56.00
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 56.00
9 $2,845.73
149416 - AT & T 05/01/2020 07/14/2020 818.61
149416 - AT & T 04/01/2020 07/14/2020 900.00
149416 - AT & T 06/01/2020 07/14/2020 818.61
154298 - CALL ONE 06/09/2020 07/14/2020 21,737.18
100401 - COMCAST CABLE 07/01/2020 07/14/2020 1,487.36
100401 - COMCAST CABLE 07/01/2020 07/14/2020 236.70
6 $25,998.46
17 $71,534.98
17493 - MATTHEW DAVID 06/26/2020 07/14/2020 60.00
17501 - ROBERT PHILLIPS 06/26/2020 07/14/2020 60.00
2 $120.00
10643 - PASSPORT PARKING, INC`07/02/2020 07/14/2020 11,985.00
1 $11,985.00
14093 - VERIZON NETWORKFLEET, INC.06/01/2020 07/14/2020 132.65
1 $132.65
4 $12,237.65
120286 - JOHNSON CONTROLS FIRE PROTECTION LP 05/29/2020 07/14/2020 590.00
103063 - LIFTOMATIC ELEVATOR, INC 06/23/2020 07/14/2020 787.50
105150 - THYSSENKRUPP ELEVATOR 07/01/2020 07/14/2020 619.68
12792 - UNIFIRST CORPORATION 04/07/2020 07/14/2020 83.61
12792 - UNIFIRST CORPORATION 06/16/2020 07/14/2020 82.37
12792 - UNIFIRST CORPORATION 06/23/2020 07/14/2020 82.37
12792 - UNIFIRST CORPORATION 06/30/2020 07/14/2020 82.37
7 $2,327.90
100162 - ALARM DETECTION SYSTEMS, INC.06/07/2020 07/14/2020 193.50
322695 - ECO-CLEAN MAINTENANCE 06/29/2020 07/14/2020 1,248.00
317013 - H-O-H WATER TECHNOLOGY 06/02/2020 07/14/2020 1,137.25
101788 - SCHNEIDER ELECTRIC BUILDINGS AMERICA 06/16/2020 07/14/2020 3,083.75
101788 - SCHNEIDER ELECTRIC BUILDINGS AMERICA 05/20/2020 07/14/2020 3,083.75
101788 - SCHNEIDER ELECTRIC BUILDINGS AMERICA 03/27/2020 07/14/2020 3,083.75
101788 - SCHNEIDER ELECTRIC BUILDINGS AMERICA 03/27/2020 07/14/2020 3,083.75
101788 - SCHNEIDER ELECTRIC BUILDINGS AMERICA 03/27/2020 07/14/2020 3,083.75
14093 - VERIZON NETWORKFLEET, INC.06/01/2020 07/14/2020 379.00
9 $18,376.50
101143 - COMED 06/03/2020 07/14/2020 284.42
1 $284.42
103744 - NICOR 05/01/2020 07/14/2020 243.46
103744 - NICOR 05/01/2020 07/14/2020 863.26
103744 - NICOR 05/14/2020 07/14/2020 265.34
3 $1,372.06
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/10/2020 07/14/2020 66.34
1 $66.34
21 $22,427.22
53 $147,839.29
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/25/2020 07/14/2020 118.05
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 118.05
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 118.05
3 $354.15
3 $354.15
17497 - NORTHSHORE ELECTRIC 06/25/2020 07/14/2020 584.50
1 $584.50
102259 - HAROLD'S TRUE VALUE HARDWARE 06/25/2020 07/14/2020 57.07
1 $57.07
14093 - VERIZON NETWORKFLEET, INC.06/01/2020 07/14/2020 151.60
1 $151.60
101631 - ELEVATOR INSPECTION SERVICE 06/25/2020 07/14/2020 100.00
1 $100.00
4 $893.17
Account 62425 - ELEVATOR CONTRACT COSTS Totals
Business Unit 2126 - BUILDING INSPECTION SERVICES Totals
AVL TRACKERS
Account 62236 - SOFTWARE MAINTENANCE Totals
Account 62425 - ELEVATOR CONTRACT COSTS
ELEVATOR INSPECTIONS
Account 62190 - GRAFFITI REMOVAL SERVICES
GRAFFITI REMOVAL SUPPLIES
Account 62190 - GRAFFITI REMOVAL SERVICES Totals
Account 62236 - SOFTWARE MAINTENANCE
Business Unit 2126 - BUILDING INSPECTION SERVICES
Account 52080 - BUILDING PERMITS
PERMIT REFUND - 20ELEC-0028
Account 52080 - BUILDING PERMITS Totals
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Business Unit 2105 - PLANNING & ZONING Totals
Department 21 - COMMUNITY DEVELOPMENT
Business Unit 2105 - PLANNING & ZONING
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
COPIER CHARGES
Account 65040 - JANITORIAL SUPPLIES Totals
Business Unit 1950 - FACILITIES Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
UTILITIES: NICOR
AVL TRACKERS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64005 - ELECTRICITY
UTILITIES: COMED
2020 HVAC BAS FOR MULTIPLE FACILITIES
2020 HVAC BAS FOR MULTIPLE FACILITIES
2020 HVAC BAS FOR MULTIPLE FACILITIES
2020 HVAC BAS FOR MULTIPLE FACILITIES
2020 HVAC BAS FOR MULTIPLE FACILITIES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
QUARTERLY CHARGES FOR ART CENTER
JUNE CLEANING SERVICES
CHEMICAL WATER TREATMENT FOR HVAC IN MULTIPLE BUILDINGS
MATS FOR SERVICE CENTER
MATS FOR SERVICE CENTER
MATS FOR SERVICE CENTER
MATS FOR SERVICE CENTER
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Business Unit 1950 - FACILITIES
Account 62225 - BLDG MAINTENANCE SERVICES
FIRE PROTECTION FOR THE CIVIC CENTER
SERVICE ON WHEEL LIFT CHAIR AT NOYES
ELEVATOR REPAIRS AT FIRE STATION 5
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
CITATION MANAGEMENT APRIL 2020 (REDUCED FEE)
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS
Account 52505 - TICKET FINES-PARKING
REFUND: WHEEL TAX-420723957
REFUND: WHEEL TAX-420736507
Account 52505 - TICKET FINES-PARKING Totals
COMMUNICATION CHARGES JUNE 2020
COMMUNICATION CHARGES 721 HOWARD
Account 64505 - TELECOMMUNICATIONS Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES-MAY 20
COMMUNICATION CHARGES APRIL 2020
COMMUNICATION CHARGES JUNE 2020
COMMUNICATION CHARGES JUNE 2020
COPIER CHARGES
COPIER CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
COPIER CHARGES
COPIER CHARGES
COPIER CHARGES
COPIER CHARGES
COPIER CHARGES
MILESTONE XPROTECT VMS CORPORATE CARE PLUS
Account 62340 - IT COMPUTER SOFTWARE Totals
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Business Unit 1929 - HUMAN RESOURCE DIVISION Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI.
Account 62340 - IT COMPUTER SOFTWARE
SOLE SOURCE RENEWAL
Account 62512 - RECRUITMENT Totals
Account 62630 - UNEMP. COMP. & ADMIN. FEE
UNEMPLOYMENT INSURANCE ADMIN FEE-SEDGWICK, INC
Account 62630 - UNEMP. COMP. & ADMIN. FEE Totals
EMPLOYEE CONSULTING SERVICES-EAP
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62512 - RECRUITMENT
RECRUITMENT ADVERTISEMENT-THE BLUE LINE
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
SERVICE CONTRACT-HR PERFORMANCE SOLUTIONS
Account 62274 - TEST ADMINISTRATION Totals
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
COPIER CHARGES
Account 62270 - MEDICAL/HOSPITAL SERVICES Totals
Account 62274 - TEST ADMINISTRATION
EMPLOYEE TESTING SERVICES-STANDARD & ASSOC
EMPLOYEE TESTING SERVICES-STANDARD & ASSOC
EMPLOYMENT TESTING-ACCURATE BIOMETRICS
Account 62160 - EMPLOYMENT TESTING SERVICES Totals
Account 62270 - MEDICAL/HOSPITAL SERVICES
EMPLOYEE TESTING-NORTHSHORE OMEGA
Department 17 - LAW Totals
Department 19 - ADMINISTRATIVE SERVICES
Business Unit 1929 - HUMAN RESOURCE DIVISION
Account 62160 - EMPLOYMENT TESTING SERVICES
Account 65010 - BOOKS, PUBLICATIONS, MAPS
SUBSCRIPTION CHARGES
Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals
Business Unit 1705 - LEGAL ADMINISTRATION Totals
Run by Tera Davis on 07/07/2020 11:13:12 AM
Page 3 of 30
A1.Page 34 of 520
100 GENERAL FUND
Vendor Payment Date Invoice AmountInvoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 07/14/20 - 07/14/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.14.2020
101187 - CONNECTIONS FOR THE HOMELESS 06/23/2020 07/14/2020 8,989.09
1 $8,989.09
1 $8,989.09
8 $10,236.41
291625 - THE PRINTED WORD, INC.06/22/2020 07/14/2020 30.00
1 $30.00
103810 - NORTHERN ILLINOIS POLICE ALARM SYSTEM 06/24/2020 07/14/2020 214.10
300517 - WILD CROW COMMUNICATION, INC 07/01/2020 07/14/2020 440.00
2 $654.10
101832 - FEDERAL EXPRESS CORP.06/24/2020 07/14/2020 14.32
1 $14.32
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/25/2020 07/14/2020 283.32
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 283.32
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 283.32
3 $849.96
294626 - ARTISTIC ENGRAVING 02/20/2020 07/14/2020 486.43
104182 - PRESTONS FLOWERS & GIFTS 05/29/2020 07/14/2020 60.00
104182 - PRESTONS FLOWERS & GIFTS 05/30/2020 07/14/2020 60.00
3 $606.43
14910 - SUPERION, LLC 06/29/2020 07/14/2020 6,483.50
1 $6,483.50
103744 - NICOR 05/14/2020 07/14/2020 390.65
1 $390.65
12 $9,028.96
101718 - EVANSTON CAR WASH & DETAIL CENTER 06/20/2020 07/14/2020 310.00
1 $310.00
148565 - BEST TECHNOLOGY SYSTEMS, INC.06/24/2020 07/14/2020 3,140.00
101729 - EVANSTON FUNERAL & CREMATION 06/01/2020 07/14/2020 1,550.00
2 $4,690.00
294626 - ARTISTIC ENGRAVING 02/03/2020 07/14/2020 962.06
1 $962.06
4 $5,962.06
17285 - VERIZON WIRELESS - VSAT 04/01/2020 07/14/2020 50.00
1 $50.00
1 $50.00
167307 - NET TRANSCRIPTS, INC.06/15/2020 07/14/2020 23.88
1 $23.88
1 $23.88
16910 - TODD BURGERS 06/29/2020 07/14/2020 96.00
1 $96.00
103883 - OFFICE DEPOT 06/24/2020 07/14/2020 69.38
1 $69.38
2 $165.38
17515 - DALANTE CAMPBELL 06/17/2020 07/14/2020 804.20
1 $804.20
1 $804.20
322695 - ECO-CLEAN MAINTENANCE 06/29/2020 07/14/2020 2,925.00
100188 - ALLIANCE MECHANICAL 06/18/2020 07/14/2020 247.50
2 $3,172.50
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/23/2020 07/14/2020 269.35
1 $269.35
228912 - DUSTCATCHERS, INC.06/30/2020 07/14/2020 46.75
228912 - DUSTCATCHERS, INC.06/03/2020 07/14/2020 46.75
103195 - MARK VEND COMPANY 06/17/2020 07/14/2020 298.80
3 $392.30
6 $3,834.15
27 $19,868.63
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/25/2020 07/14/2020 70.83
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 70.83
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 70.83
3 $212.49
103744 - NICOR 06/03/2020 07/14/2020 417.82
103744 - NICOR 05/14/2020 07/14/2020 259.38
103744 - NICOR 05/14/2020 07/14/2020 301.11
103744 - NICOR 05/14/2020 07/14/2020 390.64
103744 - NICOR 05/14/2020 07/14/2020 299.86
103744 - NICOR 05/14/2020 07/14/2020 266.62
6 $1,935.43
100158 - AIR ONE EQUIPMENT 06/24/2020 07/14/2020 358.00
11435 - TODAY'S UNIFORMS INC. 06/08/2020 07/14/2020 89.90
11435 - TODAY'S UNIFORMS INC. 06/08/2020 07/14/2020 101.90
11435 - TODAY'S UNIFORMS INC. 06/08/2020 07/14/2020 119.90
11435 - TODAY'S UNIFORMS INC. 06/10/2020 07/14/2020 35.90
11435 - TODAY'S UNIFORMS INC. 06/09/2020 07/14/2020 49.95
11435 - TODAY'S UNIFORMS INC. 06/09/2020 07/14/2020 184.89
11435 - TODAY'S UNIFORMS INC. 06/11/2020 07/14/2020 71.90
11435 - TODAY'S UNIFORMS INC. 06/11/2020 07/14/2020 40.95
11435 - TODAY'S UNIFORMS INC. 06/11/2020 07/14/2020 31.90
11435 - TODAY'S UNIFORMS INC. 06/11/2020 07/14/2020 49.95
11435 - TODAY'S UNIFORMS INC. 06/15/2020 07/14/2020 49.95
11435 - TODAY'S UNIFORMS INC. 06/15/2020 07/14/2020 83.90
11435 - TODAY'S UNIFORMS INC. 06/16/2020 07/14/2020 82.95
11435 - TODAY'S UNIFORMS INC. 06/16/2020 07/14/2020 125.90
11435 - TODAY'S UNIFORMS INC. 06/16/2020 07/14/2020 87.90
11435 - TODAY'S UNIFORMS INC. 06/16/2020 07/14/2020 23.95
11435 - TODAY'S UNIFORMS INC. 06/16/2020 07/14/2020 19.95
11435 - TODAY'S UNIFORMS INC. 06/16/2020 07/14/2020 243.80
11435 - TODAY'S UNIFORMS INC. 06/22/2020 07/14/2020 71.90
11435 - TODAY'S UNIFORMS INC. 06/22/2020 07/14/2020 249.99
11435 - TODAY'S UNIFORMS INC. 06/22/2020 07/14/2020 249.99
11435 - TODAY'S UNIFORMS INC. 06/22/2020 07/14/2020 249.99
11435 - TODAY'S UNIFORMS INC. 06/22/2020 07/14/2020 249.99
11435 - TODAY'S UNIFORMS INC. 06/22/2020 07/14/2020 24.95
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
STRUCTURAL BOOTS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UTILITIES: NICOR
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 65020 - CLOTHING
Account 64015 - NATURAL GAS
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
COPIER CHARGES
COPIER CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Department 22 - POLICE Totals
Department 23 - FIRE MGMT & SUPPORT
Business Unit 2305 - FIRE MGT & SUPPORT
Account 62380 - COPY MACHINE CHARGES
COFFEE CUPS
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2295 - BUILDING MANAGEMENT Totals
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65125 - OTHER COMMODITIES
FLOOR MATS
FLOOR MATS
ICE MACHINE REPAIR
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Business Unit 2265 - NEIGHBORHOOD ENFORCEMENT TEAM Totals
Business Unit 2295 - BUILDING MANAGEMENT
Account 62225 - BLDG MAINTENANCE SERVICES
JUNE CLEANING SERVICES
Business Unit 2265 - NEIGHBORHOOD ENFORCEMENT TEAM
Account 65123 - NARCOTICS SEIZURE EXPENSE
REFUND: SEIZED FUNDS 20-3442
Account 65123 - NARCOTICS SEIZURE EXPENSE Totals
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION Totals
Account 62295 - TRAINING & TRAVEL
FAA LICENSING EXAM (UAV/DRONE)
Account 62295 - TRAINING & TRAVEL Totals
Account 65095 - OFFICE SUPPLIES
Account 62770 - MISCELLANEOUS Totals
Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION
Business Unit 2215 - CRIMINAL INVESTIGATION Totals
Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS
Account 62770 - MISCELLANEOUS
TRANSCRIPTS
Business Unit 2215 - CRIMINAL INVESTIGATION
Account 62490 - OTHER PROGRAM COSTS
PRESERVATION SERVICES
Account 62490 - OTHER PROGRAM COSTS Totals
RETIREMENT BADGES/STARS
Account 65020 - CLOTHING Totals
Business Unit 2210 - PATROL OPERATIONS Totals
RANGE MAINTENANCE
BODY REMOVAL
Account 62490 - OTHER PROGRAM COSTS Totals
Account 65020 - CLOTHING
Account 62240 - AUTOMOTIVE EQMP MAINT
CAR WASHES
Account 62240 - AUTOMOTIVE EQMP MAINT Totals
Account 62490 - OTHER PROGRAM COSTS
Account 64015 - NATURAL GAS Totals
Business Unit 2205 - POLICE ADMINISTRATION Totals
Business Unit 2210 - PATROL OPERATIONS
ANNUAL SUBSCRIPTION CLIENT ARREST/CITATION PLATFORM
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
FUNERAL FLOWERS
FUNERAL FLOWERS
Account 62490 - OTHER PROGRAM COSTS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 62490 - OTHER PROGRAM COSTS
BADGES/STARS
Account 62280 - OVERNIGHT MAIL CHARGES Totals
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
COPIER CHARGES
PROFESSIONAL SERVICES - JUNE
Account 62272 - OTHER PROFESSIONAL SERVICES Totals
Account 62280 - OVERNIGHT MAIL CHARGES
OVERNIGHT SHIPPING
PRINTING SERVICES - BUSINESS CARDS
Account 62210 - PRINTING Totals
Account 62272 - OTHER PROFESSIONAL SERVICES
LANGUAGE LINE
Department 21 - COMMUNITY DEVELOPMENT Totals
Department 22 - POLICE
Business Unit 2205 - POLICE ADMINISTRATION
Account 62210 - PRINTING
Account 67110 - CONNECTIONS FOR THE HOMELESS
8TH DISBURSEMENT OF 2019 ESG GRANT FOR MAY EXPENSES
Account 67110 - CONNECTIONS FOR THE HOMELESS Totals
Business Unit 2128 - EMERGENCY SOLUTIONS GRANT Totals
Business Unit 2128 - EMERGENCY SOLUTIONS GRANT
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Page 4 of 30
A1.Page 35 of 520
100 GENERAL FUND
Vendor Payment Date Invoice AmountInvoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 07/14/20 - 07/14/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.14.2020
11435 - TODAY'S UNIFORMS INC. 06/23/2020 07/14/2020 59.95
11435 - TODAY'S UNIFORMS INC. 06/23/2020 07/14/2020 65.95
11435 - TODAY'S UNIFORMS INC. 06/23/2020 07/14/2020 23.95
11435 - TODAY'S UNIFORMS INC. 06/23/2020 07/14/2020 23.95
11435 - TODAY'S UNIFORMS INC. 06/25/2020 07/14/2020 99.90
11435 - TODAY'S UNIFORMS INC. 06/25/2020 07/14/2020 119.90
11435 - TODAY'S UNIFORMS INC. 06/24/2020 07/14/2020 99.90
11435 - TODAY'S UNIFORMS INC. 06/24/2020 07/14/2020 23.95
33 $3,467.70
100401 - COMCAST CABLE 05/28/2020 07/14/2020 15.79
1 $15.79
43 $5,631.41
102520 - ILLINOIS PAPER DBA IMPACT NETWORKING LLC 06/15/2020 07/14/2020 415.20
1 $415.20
1 $415.20
322695 - ECO-CLEAN MAINTENANCE 06/29/2020 07/14/2020 570.00
1 $570.00
103561 - MUNICIPAL EMERGENCY SERVICES 06/18/2020 07/14/2020 76.20
1 $76.20
315588 - DJS SCUBA LOCKER, INC.05/23/2020 07/14/2020 65.00
315588 - DJS SCUBA LOCKER, INC.06/18/2020 07/14/2020 2,273.42
2 $2,338.42
137906 - STRYKER SALES CORPORATION 06/08/2020 07/14/2020 246.00
137906 - STRYKER SALES CORPORATION 06/08/2020 07/14/2020 119.90
137906 - STRYKER SALES CORPORATION 06/09/2020 07/14/2020 41.62
3 $407.52
104509 - RUSSO POWER EQUIPMENT 03/18/2020 07/14/2020 32.99
1 $32.99
8 $3,425.13
52 $9,471.74
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/25/2020 07/14/2020 23.61
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 23.61
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 47.22
3 $94.44
3 $94.44
17397 - ADAPT PHARMA INC.04/27/2020 07/14/2020 2,700.00
1 $2,700.00
103536 - MOTOROLA SOLUTIONS, INC.06/01/2020 07/14/2020 120.00
1 $120.00
14093 - VERIZON NETWORKFLEET, INC.06/01/2020 07/14/2020 151.60
1 $151.60
3 $2,971.60
6 $3,066.04
103883 - OFFICE DEPOT 06/17/2020 07/14/2020 53.99
103883 - OFFICE DEPOT 06/17/2020 07/14/2020 51.79
2 $105.78
2 $105.78
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/25/2020 07/14/2020 47.22
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 47.22
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 47.22
3 $141.66
3 $141.66
14093 - VERIZON NETWORKFLEET, INC.06/01/2020 07/14/2020 94.75
16589 - ADAM'S ACRES 07/02/2020 07/14/2020 33.00
100573 - BENNISONS BAKERIES 07/02/2020 07/14/2020 92.00
100573 - BENNISONS BAKERIES 07/02/2020 07/14/2020 57.00
16587 - BHOOMI CHAI CO.07/02/2020 07/14/2020 39.00
266331 - ED GAST 07/02/2020 07/14/2020 76.00
266331 - ED GAST 07/02/2020 07/14/2020 39.00
10765 - FROSTY PRODUCTION 07/02/2020 07/14/2020 32.00
16613 - GARLIC UNDERGROUND 07/02/2020 07/14/2020 46.00
270718 - GENEVA LAKES PRODUCE 07/02/2020 07/14/2020 87.00
270718 - GENEVA LAKES PRODUCE 07/02/2020 07/14/2020 79.00
291352 - GREEN ACRES 07/02/2020 07/14/2020 46.00
291352 - GREEN ACRES 07/02/2020 07/14/2020 79.00
15790 - GREEN FIRE FARM, LLC 07/02/2020 07/14/2020 219.00
266322 - HENRY'S FARM 07/02/2020 07/14/2020 80.00
266322 - HENRY'S FARM 07/02/2020 07/14/2020 187.00
268159 - J.W. MORLOCK AND GIRLS 07/02/2020 07/14/2020 46.00
255093 - JON FIRST 07/02/2020 07/14/2020 97.00
255093 - JON FIRST 07/02/2020 07/14/2020 168.00
17380 - JOSIAH & JODY KLINIDINST 07/02/2020 07/14/2020 59.00
17380 - JOSIAH & JODY KLINIDINST 07/02/2020 07/14/2020 80.00
275512 - K.V. STOVER AND SON 07/02/2020 07/14/2020 194.00
275512 - K.V. STOVER AND SON 07/02/2020 07/14/2020 210.00
11913 - KATIC BREADS WHOLESALE, LLC 07/02/2020 07/14/2020 152.00
11913 - KATIC BREADS WHOLESALE, LLC 07/02/2020 07/14/2020 138.00
16855 - KOMBUCHA BRAVA LLC 07/02/2020 07/14/2020 31.00
266320 - LAKE BREEZE ORGANICS 07/02/2020 07/14/2020 172.00
266320 - LAKE BREEZE ORGANICS 07/02/2020 07/14/2020 121.00
266321 - LYON'S FARM 07/02/2020 07/14/2020 93.00
266321 - LYON'S FARM 07/02/2020 07/14/2020 54.00
10317 - MINT CREEK FARM 07/02/2020 07/14/2020 49.00
17451 - NEWPORT COFFEE HOUSE 07/02/2020 07/14/2020 44.00
270733 - NICHOLS FARM & ORCHARD 07/02/2020 07/14/2020 379.00
270733 - NICHOLS FARM & ORCHARD 07/02/2020 07/14/2020 440.00
270722 - OLD TOWN OIL 07/02/2020 07/14/2020 72.00
13241 - PHOENIX BEAN LLC 07/02/2020 07/14/2020 41.00
300978 - RIVER VALLEY RANCH 07/02/2020 07/14/2020 119.00
300978 - RIVER VALLEY RANCH 07/02/2020 07/14/2020 88.00
288801 - SMITS FARMS 07/02/2020 07/14/2020 35.00
288801 - SMITS FARMS 07/02/2020 07/14/2020 33.00
266317 - TERESA'S FRUIT AND HERBS 07/02/2020 07/14/2020 126.00
11785 - THE CHEESE PEOPLE 07/02/2020 07/14/2020 170.00
13397 - THE EATING WELL 07/02/2020 07/14/2020 47.00
15791 - WINDMILL GINGER BREW, LLC 07/02/2020 07/14/2020 119.00
44 $4,662.75
44 $4,662.75
101143 - COMED 05/29/2020 07/14/2020 69.44
101143 - COMED 05/29/2020 07/14/2020 25.24
101143 - COMED 05/29/2020 07/14/2020 43.69
Account 64005 - ELECTRICITY
UTILITIES: NICOR
UTILITIES: COMED
UTILITIES: COMED
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 3020 - REC GENERAL SUPPORT Totals
Business Unit 3025 - PARK UTILITIES
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
Account 62490 - OTHER PROGRAM COSTS
AVL TRACKERS
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
LINK REIMBURSEMENT CHECK FARMERS MARKET
Account 62380 - COPY MACHINE CHARGES Totals
Business Unit 3010 - REC. BUSINESS & FISCAL MGMT Totals
Business Unit 3020 - REC GENERAL SUPPORT
Business Unit 3010 - REC. BUSINESS & FISCAL MGMT
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
COPIER CHARGES
COPIER CHARGES
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Totals
Department 24 - HEALTH Totals
Department 30 - PARKS, REC. AND COMMUNITY SERV.
Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT
Account 65095 - OFFICE SUPPLIES
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH Totals
Account 62474 - LOCAL HEALTH PROTECTION GRANT EXP Totals
Account 62477 - PHEP GRANT-EXPENSE
TWO WAY RADIOS ANNUAL FEE
Account 62477 - PHEP GRANT-EXPENSE Totals
Business Unit 2407 - HEALTH SERVICES ADMIN Totals
Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH
Account 62474 - LOCAL HEALTH PROTECTION GRANT EXP
NARCAN NASAL SPRAY
COPIER CHARGES
COPIER CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Department 23 - FIRE MGMT & SUPPORT Totals
Department 24 - HEALTH
Business Unit 2407 - HEALTH SERVICES ADMIN
Account 62380 - COPY MACHINE CHARGES
Account 65085 - MINOR EQUIPMENT & TOOLS
REPAIR PARTS
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Business Unit 2315 - FIRE SUPPRESSION Totals
Account 65075 - MEDICAL & LAB SUPPLIES
EMS SUPPLIES
EMS SUPPLIES
EMS SUPPLIES
Account 65075 - MEDICAL & LAB SUPPLIES Totals
Account 62523 - EXTRICATION EQ MAINT AGREEMNTS
REPAIR SERVICE WATER RESCUE
WATER RESCUE MAINTENANCE
Account 62523 - EXTRICATION EQ MAINT AGREEMNTS Totals
Account 62430 - CUSTODIAL CONTRACT SERVICES Totals
Account 62522 - SCBA EQ MAINT AGREEMENTS
REPAIR PARTS
Account 62522 - SCBA EQ MAINT AGREEMENTS Totals
Business Unit 2310 - FIRE PREVENTION Totals
Business Unit 2315 - FIRE SUPPRESSION
Account 62430 - CUSTODIAL CONTRACT SERVICES
JUNE CLEANING SERVICES
Business Unit 2310 - FIRE PREVENTION
Account 65095 - OFFICE SUPPLIES
COPY PAPER
Account 65095 - OFFICE SUPPLIES Totals
Account 65125 - OTHER COMMODITIES
COMMUNICATION CHARGES
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2305 - FIRE MGT & SUPPORT Totals
UNIFORMS
UNIFORMS
UNIFORMS
Account 65020 - CLOTHING Totals
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
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Page 5 of 30
A1.Page 36 of 520
100 GENERAL FUND
Vendor Payment Date Invoice AmountInvoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 07/14/20 - 07/14/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.14.2020
101143 - COMED 05/29/2020 07/14/2020 209.06
101143 - COMED 05/29/2020 07/14/2020 187.71
101143 - COMED 05/29/2020 07/14/2020 29.24
101143 - COMED 05/29/2020 07/14/2020 22.20
101143 - COMED 05/29/2020 07/14/2020 46.91
101143 - COMED 06/03/2020 07/14/2020 35.43
101143 - COMED 06/02/2020 07/14/2020 25.24
101143 - COMED 06/02/2020 07/14/2020 69.63
101143 - COMED 06/02/2020 07/14/2020 25.24
101143 - COMED 06/02/2020 07/14/2020 38.53
101143 - COMED 06/02/2020 07/14/2020 59.62
101143 - COMED 06/02/2020 07/14/2020 37.45
101143 - COMED 05/29/2020 07/14/2020 22.31
101143 - COMED 06/02/2020 07/14/2020 62.44
101143 - COMED 04/28/2020 07/14/2020 335.36
18 $1,344.74
103744 - NICOR 06/03/2020 07/14/2020 50.30
103744 - NICOR 06/03/2020 07/14/2020 42.42
103744 - NICOR 06/04/2020 07/14/2020 61.36
3 $154.08
104672 - SERVICE SANITATION INC 07/02/2020 07/14/2020 324.00
1 $324.00
22 $1,822.82
16678 - GREAT LAKES PLUMBING AND HEATING COMPANY 06/22/2020 07/14/2020 1,006.00
10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 01/24/2020 07/14/2020 306.90
10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 06/06/2020 07/14/2020 321.18
102755 - JORSON & CARLSON 06/19/2020 07/14/2020 70.34
4 $1,704.42
15844 - DUAL TEMP COMPANIES OF IL 07/01/2020 07/14/2020 942.00
15844 - DUAL TEMP COMPANIES OF IL 07/01/2020 07/14/2020 708.35
15844 - DUAL TEMP COMPANIES OF IL 07/01/2020 07/14/2020 3,685.28
3 $5,335.63
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/28/2020 07/14/2020 756.00
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/27/2020 07/14/2020 1,512.00
2 $2,268.00
100310 - ANDERSON PEST CONTROL 06/02/2020 07/14/2020 81.37
1 $81.37
17387 - THE POWER BUREAU, LLC 06/24/2020 07/14/2020 250.00
1 $250.00
100162 - ALARM DETECTION SYSTEMS, INC.07/02/2020 07/14/2020 47.24
1 $47.24
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/12/2020 07/14/2020 595.88
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/24/2020 07/14/2020 186.65
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/24/2020 07/14/2020 270.14
12792 - UNIFIRST CORPORATION 06/16/2020 07/14/2020 48.64
12792 - UNIFIRST CORPORATION 06/30/2020 07/14/2020 48.64
5 $1,149.95
102520 - ILLINOIS PAPER DBA IMPACT NETWORKING LLC 07/02/2020 07/14/2020 173.00
1 $173.00
18 $11,009.61
294162 - PLAY-WELL TEKNOLOGIES 07/02/2020 07/14/2020 1,070.00
1 $1,070.00
10407 - NORTHWESTERN UNIVERSITY 06/25/2020 07/14/2020 2,218.44
1 $2,218.44
103744 - NICOR 05/14/2020 07/14/2020 272.75
1 $272.75
222383 - TEAM REIL, INC.07/02/2020 07/14/2020 76.00
1 $76.00
103883 - OFFICE DEPOT 07/02/2020 07/14/2020 16.99
1 $16.99
5 $3,654.18
102318 - HENRICHSEN FIRE & SAFETY 06/19/2020 07/14/2020 181.80
1 $181.80
100310 - ANDERSON PEST CONTROL 06/19/2020 07/14/2020 78.86
100310 - ANDERSON PEST CONTROL 06/19/2020 07/14/2020 43.50
2 $122.36
100401 - COMCAST CABLE 05/21/2020 07/14/2020 201.51
1 $201.51
103744 - NICOR 05/01/2020 07/14/2020 327.49
1 $327.49
103883 - OFFICE DEPOT 06/29/2020 07/14/2020 219.19
1 $219.19
103195 - MARK VEND COMPANY 07/02/2020 07/14/2020 373.50
1 $373.50
7 $1,425.85
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/29/2020 07/14/2020 1,044.00
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/25/2020 07/14/2020 23.61
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 23.61
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 23.61
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 1,044.00
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 1,044.00
6 $3,202.83
100401 - COMCAST CABLE 06/14/2020 07/14/2020 350.47
1 $350.47
103744 - NICOR 05/14/2020 07/14/2020 295.53
1 $295.53
8 $3,848.83
14093 - VERIZON NETWORKFLEET, INC.06/01/2020 07/14/2020 37.90
1 $37.90
103744 - NICOR 06/04/2020 07/14/2020 101.89
1 $101.89
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 62490 - OTHER PROGRAM COSTS
AVL TRACKERS
Account 62490 - OTHER PROGRAM COSTS Totals
Account 64015 - NATURAL GAS
Account 64015 - NATURAL GAS Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals
Business Unit 3080 - BEACHES
COMMUNICATION CHARGES
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
COPIER CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 62511 - ENTERTAIN/PERFORMER SERV
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
COPIER CHARGES
COPIER CHARGES
COPIER CHARGES
Account 65110 - RECREATION SUPPLIES Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Account 65110 - RECREATION SUPPLIES
DISPOSABLE CUPS
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 65095 - OFFICE SUPPLIES
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
Account 62511 - ENTERTAIN/PERFORMER SERV
COMMUNICATION CHARGES MAY/JUNE
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 62495 - LICENSED PEST CONTROL SERVICES
PEST CONTROL FJCC
PEST CONTROL MASON PARK
Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT
Account 62225 - BLDG MAINTENANCE SERVICES
FIRE PROTECTION EQUIPMENT
Account 65050 - BLDG MAINTENANCE MATERIAL Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 65050 - BLDG MAINTENANCE MATERIAL
FLOATING DOCK PARTS
Account 62506 - WORK- STUDY
WORK STUDY FOR CHANDLER
Account 62506 - WORK- STUDY Totals
Account 64015 - NATURAL GAS
Business Unit 3035 - CHANDLER COMMUNITY CENTER
Account 62505 - INSTRUCTOR SERVICES
ONLINE SUMMER CAMP
Account 62505 - INSTRUCTOR SERVICES Totals
Account 65095 - OFFICE SUPPLIES
OFFICE PAPER SUPPLY
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 3030 - CROWN COMMUNITY CENTER Totals
JANITORIAL SUPPLIES
JANITORIAL SUPPLY
JANITORIAL SUPPLY
Account 65040 - JANITORIAL SUPPLIES Totals
Account 62518 - SECURITY ALARM CONTRACTS Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
CONSULTING SERVICE
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62518 - SECURITY ALARM CONTRACTS
ALARM SYSTEM MAINTENANCE
Account 62495 - LICENSED PEST CONTROL SERVICES
PEST CONTROL MAINTENANCE
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 62251 - CROWN CENTER SYSTEMS REPAIR
MAINTENANCE OF ICE REFRIGERATION SYSTEM
GENERAL MAINTENANCE OF ICE REFRIGERATION SYSTEM
MONTHLY MAINTENANCE OF ICE REFRIGERATION SYSTEM
Account 62251 - CROWN CENTER SYSTEMS REPAIR Totals
SECURITY MONITORING
SECURITY MONITORING
ICE SCRAPER KNIVES CLEANED SHARPENED AND HONED
Account 62245 - OTHER EQMT MAINTENANCE Totals
Business Unit 3025 - PARK UTILITIES Totals
Business Unit 3030 - CROWN COMMUNITY CENTER
Account 62245 - OTHER EQMT MAINTENANCE
FILTERS
Account 64015 - NATURAL GAS Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
PORTABLE TOILETS AT LAKEFRONT
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
Account 64005 - ELECTRICITY Totals
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
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100 GENERAL FUND
Vendor Payment Date Invoice AmountInvoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 07/14/20 - 07/14/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.14.2020
103883 - OFFICE DEPOT 05/20/2020 07/14/2020 40.79
103883 - OFFICE DEPOT 06/03/2020 07/14/2020 107.28
103425 - MIDWEST TIME RECORDER 07/02/2020 07/14/2020 110.00
3 $258.07
5 $397.86
14093 - VERIZON NETWORKFLEET, INC.06/01/2020 07/14/2020 18.95
1 $18.95
1 $18.95
14093 - VERIZON NETWORKFLEET, INC.06/01/2020 07/14/2020 56.85
1 $56.85
1 $56.85
100401 - COMCAST CABLE 06/15/2020 07/14/2020 266.43
1 $266.43
101143 - COMED 06/01/2020 07/14/2020 292.28
1 $292.28
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/17/2020 07/14/2020 122.92
1 $122.92
3 $681.63
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/25/2020 07/14/2020 23.61
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 23.61
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 23.61
3 $70.83
100162 - ALARM DETECTION SYSTEMS, INC.07/02/2020 07/14/2020 131.78
1 $131.78
4 $202.61
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/28/2020 07/14/2020 1,375.00
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/27/2020 07/14/2020 2,750.00
2 $4,125.00
103744 - NICOR 05/01/2020 07/14/2020 420.76
1 $420.76
3 $4,545.76
10407 - NORTHWESTERN UNIVERSITY 07/02/2020 07/14/2020 208.02
1 $208.02
17311 - IVY FORD 07/02/2020 07/14/2020 900.00
1 $900.00
2 $1,108.02
103744 - NICOR 05/01/2020 07/14/2020 713.82
1 $713.82
1 $713.82
129 $34,396.98
17502 - DAN ROSEN 06/26/2020 07/14/2020 32.00
1 $32.00
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/29/2020 07/14/2020 1,020.00
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/25/2020 07/14/2020 47.22
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 47.22
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 47.22
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 1,020.00
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 1,020.00
6 $3,201.66
14093 - VERIZON NETWORKFLEET, INC.06/01/2020 07/14/2020 800.00
1 $800.00
101063 - CINTAS FIRST AID & SUPPLY 06/23/2020 07/14/2020 52.47
101063 - CINTAS FIRST AID & SUPPLY 06/23/2020 07/14/2020 89.84
2 $142.31
10 $4,175.97
138225 - RAINBOW TREECARE 06/01/2020 07/14/2020 25,273.20
138225 - RAINBOW TREECARE 06/05/2020 07/14/2020 402.00
2 $25,675.20
105524 - WEST CENTRAL MUNICIPAL CONFERENCE 06/02/2020 07/14/2020 31,242.00
1 $31,242.00
3 $56,917.20
15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 06/15/2020 07/14/2020 3,335.92
15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 06/15/2020 07/14/2020 5,488.57
153054 - SKOKIE PARK DISTRICT 04/30/2020 07/14/2020 4,615.11
3 $13,439.60
103120 - LURVEY LANDSCAPE SUPPLY 06/12/2020 07/14/2020 114.60
13427 - SITEONE LANDSCAPE SUPPLY 05/18/2020 07/14/2020 275.66
2 $390.26
100359 - ARLINGTON POWER EQUIPMENT 04/11/2020 07/14/2020 78.99
100359 - ARLINGTON POWER EQUIPMENT 04/01/2020 07/14/2020 35.98
100359 - ARLINGTON POWER EQUIPMENT 04/01/2020 07/14/2020 611.59
3 $726.56
297163 - KOMPAN, INC.05/29/2020 07/14/2020 1,605.98
103855 - NUTOYS LEISURE PRODUCTS 06/08/2020 07/14/2020 1,521.00
2 $3,126.98
10 $17,683.40
120248 - ELCAST LIGHTING 06/18/2020 07/14/2020 1,300.00
1 $1,300.00
1 $1,300.00
24 $80,076.57
354 $425,348.82
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 100 - GENERAL FUND Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT
Account 65070 - OFFICE/OTHER EQT MTN MATL
STREET LIGHT FIXTURE REPAIRS
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
BENCH GARDEN PARK
Account 65625 - FURNITURE & FIXTURES Totals
Business Unit 4330 - GREENWAYS Totals
GREENWAYS PARK MAINTENANCE TOOLS
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Account 65625 - FURNITURE & FIXTURES
PLAYGROUND EQUIPMENT - ALEXANDER SLIDE
Account 65005 - AGRI/BOTANICAL SUPPLIES Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
GREENWAYS PARK MAINTENANCE TOOLS
GREENWAYS PARK MAINTENANCE TOOLS
Account 62195 - LANDSCAPE MAINTENANCE SERVICES Totals
Account 65005 - AGRI/BOTANICAL SUPPLIES
LOVELACE PARK
LIQUID HERICIDE - GREENWAYS
Business Unit 4330 - GREENWAYS
Account 62195 - LANDSCAPE MAINTENANCE SERVICES
FY2020 GREEN BAY ROAD LANDSCAPING MAINTENANCE
FY2020 STREETSCAPE & RAIN GARDEN LANDSCAPE MAINTENANCE
1/2 MAINTENANCE/OPERATION SOCCER/DOG PARK
Account 65005 - AGRI/BOTANICAL SUPPLIES
FY2020 SPRING TREE PURCHASE
Account 65005 - AGRI/BOTANICAL SUPPLIES Totals
Business Unit 4320 - FORESTRY Totals
Business Unit 4320 - FORESTRY
Account 62496 - DED INOCULATION
FY2020 ARBORTECH FUNGICIDE PURCHASE
FORESTRY EQUIPMENT/TOOLS
Account 62496 - DED INOCULATION Totals
FIRST AID CABINET MAINTENANCE
Account 65090 - SAFETY EQUIPMENT Totals
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 65090 - SAFETY EQUIPMENT
FIRST AID CABINET MAINTENANCE
COPIER CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
COPIER CHARGES
COPIER CHARGES
COPIER CHARGES
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN
Account 52131 - VISITOR PARKING PERMITS
OVERPAID FOR VISITOR PASSES
Account 52131 - VISITOR PARKING PERMITS Totals
Business Unit 3806 - CIVIC CENTER SERVICES Totals
Department 30 - PARKS, REC. AND COMMUNITY SERV. Totals
Department 40 - PUBLIC WORKS AGENCY
Business Unit 3806 - CIVIC CENTER SERVICES
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 62511 - ENTERTAIN/PERFORMER SERV
STARLIGHT CONCERT PERFORMER
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals
Business Unit 3720 - CULTURAL ARTS PROGRAMS
Account 62506 - WORK- STUDY
WORK STUDY STUDENTS NORTHWESTERN
Account 62506 - WORK- STUDY Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals
Business Unit 3710 - NOYES CULTURAL ARTS CENTER
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 62518 - SECURITY ALARM CONTRACTS
ECOLOGY ALARM JUL-SEP
Account 62518 - SECURITY ALARM CONTRACTS Totals
Business Unit 3605 - ECOLOGY CENTER Totals
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
COPIER CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 65040 - JANITORIAL SUPPLIES Totals
Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals
Business Unit 3605 - ECOLOGY CENTER
UTILITIES: COMED
Account 64005 - ELECTRICITY Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 62511 - ENTERTAIN/PERFORMER SERV
COMMUNICATION CHARGES JUN 2020
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
Account 64005 - ELECTRICITY
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals
Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER
Business Unit 3095 - CROWN ICE RINK Totals
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION
Account 62490 - OTHER PROGRAM COSTS
AVL TRACKERS
Business Unit 3095 - CROWN ICE RINK
Account 62490 - OTHER PROGRAM COSTS
AVL TRACKERS
Account 62490 - OTHER PROGRAM COSTS Totals
OFFICE SUPPLIES
TIME CARDS
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 3080 - BEACHES Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
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180 GOOD NEIGHBOR FUND
Vendor Invoice Date Payment Date Invoice Amount
14415 - EVANSTON BLUEPRINT, INC.06/12/2020 07/14/2020 751.52
1 $751.52
1 $751.52
1 $751.52
1 $751.52
Business Unit 1800 - GOOD NEIGHBOR ADMINISTRATION Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 180 - GOOD NEIGHBOR FUND Totals
Business Unit 1800 - GOOD NEIGHBOR ADMINISTRATION
Account 62490 - OTHER PROGRAM COSTS
BUSINESS REGISTRATION & SUSTAIN EVANSTON MAILING
Account 62490 - OTHER PROGRAM COSTS Totals
Invoice Description
Fund 180 - GOOD NEIGHBOR FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
Payment Date Range 07/14/20 - 07/14/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.14.2020
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205 EMERGENCY (E911) FUND
Vendor Invoice Date Payment Date Invoice Amount
104157 - POWER PHONE INC 06/04/2020 07/14/2020 129.00
1 $129.00
103536 - MOTOROLA SOLUTIONS, INC.06/22/2020 07/14/2020 13,333.55
1 $13,333.55
2 $13,462.55
2 $13,462.55
2 $13,462.55
Department 22 - POLICE Totals
Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 07/14/20 - 07/14/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.14.2020
Account 65515 - OTHER IMPROVEMENTS
CALLWORKS 9-1-1 PHONE SYSTEM CALLSTATION SOLUTION
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM
Account 62295 - TRAINING & TRAVEL
EMD RECERTIFICATION
Account 62295 - TRAINING & TRAVEL Totals
Invoice Description
Fund 205 - EMERGENCY TELEPHONE (E911) FUND
Department 22 - POLICE
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240 HOME FUND
Vendor Invoice Date Payment Date Invoice Amount
101187 - CONNECTIONS FOR THE HOMELESS 06/18/2020 07/14/2020 19,712.30
1 $19,712.30
1 $19,712.30
1 $19,712.30
1 $19,712.30
Business Unit 5430 - HOME FUND Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 240 - HOME FUND Totals
Business Unit 5430 - HOME FUND
Account 65535 - REHAB LOANS
TBRA DISBURSEMENT FOR MAY
Account 65535 - REHAB LOANS Totals
Invoice Description
Fund 240 - HOME FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
Payment Date Range 07/14/20 - 07/14/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.14.2020
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250 AFFORDABLE HOUSING FUND
Vendor Invoice Date Payment Date Invoice Amount
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 06/25/2020 07/14/2020 28,675.00
1 $28,675.00
1 $28,675.00
1 $28,675.00
1 $28,675.00
Business Unit 5465 - AFFORDABLE HOUSING Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 250 - AFFORDABLE HOUSING FUND Totals
Business Unit 5465 - AFFORDABLE HOUSING
Account 65496 - WAITLIST MANAGEMENT
INCLUSIONARY HOUSING AND CENTRALIZED WAITLIST MANAGEMENT
Account 65496 - WAITLIST MANAGEMENT Totals
Invoice Description
Fund 250 - AFFORDABLE HOUSING FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
Payment Date Range 07/14/20 - 07/14/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.14.2020
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415 CAPITAL IMPROVEMENTS FUND
Vendor Invoice Date Payment Date Invoice Amount
171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.06/11/2020 07/14/2020 14,687.54
104927 - STANLEY CONSULTANTS INC.06/25/2020 * 07/14/2020 3,531.83
2 $18,219.37
102304 - HECKER AND COMPANY INC.06/12/2020 * 07/14/2020 263,761.31
16706 - SPRING CITY ELECTRICAL 02/14/2020 * 07/14/2020 79,000.00
2 $342,761.31
4 $360,980.68
101065 - CIORBA GROUP, INC.01/10/2020 07/14/2020 1,500.00
1 $1,500.00
100369 - ART ENCOUNTER 06/24/2020 07/14/2020 2,350.00
100941 - CENTRAL RUG & CARPET CO.06/26/2020 07/14/2020 143,383.50
120125 - J.A. JOHNSON PAVING CO 06/18/2020 07/14/2020 442,249.46
169835 - MCGUIRE IGLESKI & ASSOCIATES, INC.06/18/2020 07/14/2020 4,216.00
13643 - PRECISION PAVEMENT MARKINGS, INC.07/02/2020 07/14/2020 37,138.64
5 $629,337.60
6 $630,837.60
17388 - JONES LANG LASALLE AMERICAS 03/03/2020 07/14/2020 38,184.25
17388 - JONES LANG LASALLE AMERICAS 04/02/2020 07/14/2020 49,199.50
2 $87,383.75
16583 - HACIENDA LANDSCAPING INC 06/26/2020 07/14/2020 121,696.84
1 $121,696.84
3 $209,080.59
13 $1,200,898.87
13 $1,200,898.87Fund 415 - CAPITAL IMPROVEMENTS FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 07/14/20 - 07/14/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.14.2020
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4219 - NON-BOND CAPITAL Totals
Department 40 - PUBLIC WORKS AGENCY Totals
CITY'S REAL ESTATE ASSETS AND EVALUATION RFP 19-47
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65515 - OTHER IMPROVEMENTS
HARBERT PARK RENOVATIONS - BID 19-52
Business Unit 4120 - 2020 GO BOND CAPITAL Totals
Business Unit 4219 - NON-BOND CAPITAL
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
CITY'S REAL ESTATE ASSETS AND EVALUATION RFP 19-47
FY2020 PAVEMENT PATCHING PROGRAM
RESOLUTION 23-R-20 - DESIGN & RECONSTRUCT GYM FLOOR AT FLEETWOOD
FY2020 PAVEMENT MARKING PROGRAM
Account 65515 - OTHER IMPROVEMENTS Totals
Account 62145 - ENGINEERING SERVICES Totals
Account 65515 - OTHER IMPROVEMENTS
CENTRAL ST METRA UNDERPASS AND FOSTER MURAL
RESOLUTION 51-R-20 FLEETWOOD JOURDAIN GYM FLOOR
Business Unit 4119 - 2019 GO BOND CAPITAL Totals
Business Unit 4120 - 2020 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
BRIDGE INSPECTION - LINCOLN ST OVER NORTH SHORE CHANNEL
Account 65515 - OTHER IMPROVEMENTS
EMERSON ST TRAFFIC SIGNALS BID 19-04
TALLMADGE STREET LIGHT POLE & LUMINAIRE FIXTURE RFP 19-16
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4119 - 2019 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
OAKTON ST CORRIDOR STUDY RFP 19-66
MAIN ST CORRIDOR IMPROVEMENTS ENGINEERING SERVICES
Account 62145 - ENGINEERING SERVICES Totals
Invoice Description
Fund 415 - CAPITAL IMPROVEMENTS FUND
Department 40 - PUBLIC WORKS AGENCY
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416 CROWN CONSTRUCTION FUND
Vendor Invoice Date Payment Date Invoice Amount
226897 - WOODHOUSE TINUCCI ARCHITECTS 06/23/2020 * 07/14/2020 58,200.00
1 $58,200.00
285559 - BULLEY & ANDREWS, LLC 04/30/2020 * 07/14/2020 650,937.19
16678 - GREAT LAKES PLUMBING AND HEATING COMPANY 06/26/2020 * 07/14/2020 2,568.75
16678 - GREAT LAKES PLUMBING AND HEATING COMPANY 06/22/2020 * 07/14/2020 2,568.75
10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 01/24/2020 * 07/14/2020 534.20
10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 01/24/2020 * 07/14/2020 742.76
10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 01/24/2020 * 07/14/2020 675.00
6 $658,026.65
7 $716,226.65
7 $716,226.65
7 $716,226.65
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 416 - CROWN CONSTRUCTION FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 07/14/20 - 07/14/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.14.2020
ROBERT CROWN FIRE MONITORING CONTRACT 2
ROBERT CROWN FIRE ALARM MONITORING - SINGLE SOURCE CONTRACT
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4160 - CROWN CONSTRUCTION PROJECT Totals
Account 65515 - OTHER IMPROVEMENTS
ROBERT CROWN CONSTRUCTION MANAGER SERVICES RFP 17-57
SOLE SOURCE HVAC MAINTENANCE SERVICES AT ROBERT CROWN
SOLE SOURCE HVAC MAINTENANCE SERVICES AT ROBERT CROWN
ROBERT CROWN FIRE MONITORING CONTRACT 2
Business Unit 4160 - CROWN CONSTRUCTION PROJECT
Account 62145 - ENGINEERING SERVICES
ROBERT CROWN ARCHITECTURAL SERVICES
Account 62145 - ENGINEERING SERVICES Totals
Invoice Description
Fund 416 - CROWN CONSTRUCTION FUND
Department 40 - PUBLIC WORKS AGENCY
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505 PARKING SYSTEM FUND
Vendor Invoice Date Payment Date Invoice Amount
17306 - DAVIS BANCORP, INC.07/02/2020 07/14/2020 3,496.18
1$3,496.18
14093 - VERIZON NETWORKFLEET, INC.06/01/2020 07/14/2020 18.95
1 $18.95
103883 - OFFICE DEPOT 06/05/2020 07/14/2020 50.76
1 $50.76
3$3,565.89
203703 - FASTSIGNS LINCOLNWOOD 07/02/2020 07/14/2020 123.00
1 $123.00
104122 - 706 MAIN STREET LLC 07/02/2020 07/14/2020 660.32
282399 - GTC MAIN STREET, INC.07/02/2020 07/14/2020 660.32
2$1,320.64
101545 - DUNCAN PARKING TECHNOLOGIES, INC.07/02/2020 07/14/2020 350.00
101545 - DUNCAN PARKING TECHNOLOGIES, INC.07/02/2020 07/14/2020 350.00
10643 - PASSPORT PARKING, INC`07/02/2020 07/14/2020 497.00
3$1,197.00
10643 - PASSPORT PARKING, INC`07/02/2020 07/14/2020 1,694.88
1$1,694.88
7$4,335.52
13097 - SP PLUS PARKING 07/02/2020 07/14/2020 8,559.20
1$8,559.20
100310 - ANDERSON PEST CONTROL 07/02/2020 07/14/2020 116.92
12366 - AUTOMATED PARKING TECHNOLOGIES 07/02/2020 07/14/2020 613.60
2 $730.52
100401 - COMCAST CABLE 07/01/2020 07/14/2020 960.00
1 $960.00
4 $10,249.72
13097 - SP PLUS PARKING 07/02/2020 07/14/2020 15,562.50
1 $15,562.50
105150 - THYSSENKRUPP ELEVATOR 07/02/2020 07/14/2020 8,830.44
1$8,830.44
17387 - THE POWER BUREAU, LLC 06/24/2020 07/14/2020 4,875.00
100310 - ANDERSON PEST CONTROL 07/02/2020 07/14/2020 65.00
12366 - AUTOMATED PARKING TECHNOLOGIES 07/02/2020 07/14/2020 613.60
3$5,553.60
100401 - COMCAST CABLE 07/01/2020 07/14/2020 960.00
1 $960.00
6 $30,906.54
13097 - SP PLUS PARKING 07/02/2020 07/14/2020 10,377.30
1 $10,377.30
100310 - ANDERSON PEST CONTROL 07/02/2020 07/14/2020 116.93
12366 - AUTOMATED PARKING TECHNOLOGIES 07/02/2020 07/14/2020 613.60
12366 - AUTOMATED PARKING TECHNOLOGIES 07/02/2020 07/14/2020 140.00
101960 - FOX VALLEY FIRE & SAFETY 07/02/2020 07/14/2020 379.50
4$1,250.03
100401 - COMCAST CABLE 07/01/2020 07/14/2020 960.00
1 $960.00
6 $12,587.33
26 $61,645.00
26 $61,645.00
Business Unit 7037 - MAPLE GARAGE Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 505 - PARKING SYSTEM FUND Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES JUNE 2020
Account 64505 - TELECOMMUNICATIONS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
PEST SERVICES CHURCH GARAGE
KEYCARDS-MAPLE GARAGE 6/10/20
SERVICE CALL-MAPLE GARAGE
FIRE ALARM SERVICE-MAPLE GARAGE 6/29/20
Business Unit 7037 - MAPLE GARAGE
Account 62400 - CONTRACT SVC-PARKING GARAGE
GARAGE MANAGEMENT-JUNE 2020 (REDUCED FEE)
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES JUNE 2020
Account 64505 - TELECOMMUNICATIONS Totals
Business Unit 7036 - SHERMAN GARAGE Totals
CONSULTING SERVICE
PEST SERVICES SHERMAN GARAGE
KEYCARDS-SHERMAN GARAGE 6/10/20
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62425 - ELEVATOR CONTRACT COSTS
SHERMAN PLAZA ELEVATORS 7/1-9/30
Account 62425 - ELEVATOR CONTRACT COSTS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
Business Unit 7036 - SHERMAN GARAGE
Account 62400 - CONTRACT SVC-PARKING GARAGE
GARAGE MANAGEMENT-JUNE 2020 (REDUCED FEE)
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES JUNE 2020
Account 64505 - TELECOMMUNICATIONS Totals
Business Unit 7025 - CHURCH STREET GARAGE Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
PEST SERVICES MAPLE GARAGE
KEYCARDS-CHURCH GARAGE 6/10/20
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 7025 - CHURCH STREET GARAGE
Account 62400 - CONTRACT SVC-PARKING GARAGE
GARAGE MANAGEMENT-JUNE 2020 (REDUCED FEE)
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 62519 - PASSPORT MOBILE PARKING APP FEES
MOBILE PAY-MAY 2020
Account 62519 - PASSPORT MOBILE PARKING APP FEES Totals
Business Unit 7015 - PARKING LOTS & METERS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
API CHARGE-SMARKING-MAY 2020
API CHARGE-SMARKING-JUNE 2020
PERMIT SERVICE MAY 2020
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62375 - RENTALS
LOT 15 RENT-REVENUE SHARE 1/1/20-6/30/20
LOT 15 RENT-REVENUE SHARE 1/1/20-6/30/20
Account 62375 - RENTALS Totals
Business Unit 7015 - PARKING LOTS & METERS
Account 62230 - IMPROVEMENT MAINT SERVICE
2 PARKING SIGNS
Account 62230 - IMPROVEMENT MAINT SERVICE Totals
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 7005 - PARKING SYSTEM MGT Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 65095 - OFFICE SUPPLIES
Business Unit 7005 - PARKING SYSTEM MGT
Account 62431 - ARMORED CAR SERVICES
ARMORED TRUCK SERVICES
Account 62431 - ARMORED CAR SERVICES Totals
Invoice Description
Fund 505 - PARKING SYSTEM FUND
Department 19 - ADMINISTRATIVE SERVICES
Accounts Payable by G/L Distribution Report
Payment Date Range 07/14/20 - 07/14/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.14.2020
Run by Tera Davis on 07/07/2020 11:13:12 AM
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A1.Page 45 of 520
510 WATER FUND
Vendor Invoice Date Payment Date Invoice Amount
17494 - JOEL REIFER 06/26/2020 07/14/2020 2,950.00
17418 - ELECTRIC CONDUIT CONSTRUCTION CO 06/16/2020 07/14/2020 3,000.00
17507 - WRECKON SPECS, LLC.06/29/2020 07/14/2020 2,900.00
3 $8,850.00
177879 - BURNS & MCDONNELL ENGINEERING COMPANY, INC.06/03/2020 07/14/2020 4,500.00
1 $4,500.00
17310 - CONCENTRIC INTEGRATION, LLC 05/22/2020 07/14/2020 5,531.25
1 $5,531.25
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/25/2020 07/14/2020 94.44
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 94.44
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 94.44
3 $283.32
14093 - VERIZON NETWORKFLEET, INC.06/01/2020 07/14/2020 37.90
1 $37.90
103883 - OFFICE DEPOT 05/26/2020 07/14/2020 (215.49)
103883 - OFFICE DEPOT 05/22/2020 07/14/2020 (.09)
103883 - OFFICE DEPOT 05/28/2020 07/14/2020 (148.19)
103883 - OFFICE DEPOT 05/27/2020 07/14/2020 148.19
103883 - OFFICE DEPOT 05/27/2020 07/14/2020 215.58
5 $0.00
14 $19,202.47
103744 - NICOR 05/01/2020 07/14/2020 1,238.90
1 $1,238.90
1 $1,238.90
106964 - EUROFINS EATON ANALYTICAL 06/11/2020 07/14/2020 180.00
106964 - EUROFINS EATON ANALYTICAL 06/17/2020 07/14/2020 10.00
106964 - EUROFINS EATON ANALYTICAL 06/19/2020 07/14/2020 240.00
106964 - EUROFINS EATON ANALYTICAL 06/19/2020 07/14/2020 140.00
106964 - EUROFINS EATON ANALYTICAL 06/19/2020 07/14/2020 200.00
106964 - EUROFINS EATON ANALYTICAL 06/19/2020 07/14/2020 220.00
106964 - EUROFINS EATON ANALYTICAL 06/18/2020 07/14/2020 230.00
7 $1,220.00
217862 - ALEXANDER CHEMICAL CORPORATION 06/04/2020 07/14/2020 3,443.44
217862 - ALEXANDER CHEMICAL CORPORATION 06/01/2020 07/14/2020 3,450.72
217862 - ALEXANDER CHEMICAL CORPORATION 06/02/2020 07/14/2020 3,497.31
217862 - ALEXANDER CHEMICAL CORPORATION 06/03/2020 07/14/2020 3,462.37
217862 - ALEXANDER CHEMICAL CORPORATION 06/12/2020 07/14/2020 2,220.00
217862 - ALEXANDER CHEMICAL CORPORATION 06/05/2020 07/14/2020 3,436.16
217862 - ALEXANDER CHEMICAL CORPORATION 06/17/2020 07/14/2020 7,368.86
217862 - ALEXANDER CHEMICAL CORPORATION 06/23/2020 07/14/2020 3,424.51
217862 - ALEXANDER CHEMICAL CORPORATION 06/24/2020 07/14/2020 3,408.50
217862 - ALEXANDER CHEMICAL CORPORATION 06/26/2020 07/14/2020 3,440.00
217862 - ALEXANDER CHEMICAL CORPORATION 06/25/2020 07/14/2020 3,433.25
217862 - ALEXANDER CHEMICAL CORPORATION 06/29/2020 07/14/2020 3,439.07
217862 - ALEXANDER CHEMICAL CORPORATION 06/29/2020 07/14/2020 3,425.97
13 $47,450.16
20 $48,670.16
14901 - KARRA BARNES 06/16/2020 07/14/2020 7,610.00
1 $7,610.00
13723 - SEBIS DIRECT 05/28/2020 07/14/2020 638.14
1 $638.14
105479 - WATER PRODUCTS CO.06/12/2020 07/14/2020 5,536.00
1 $5,536.00
3 $13,784.14
13010 - GASVODA & ASSOCIATES, INC.05/26/2020 07/14/2020 23,500.00
1 $23,500.00
1 $23,500.00
14093 - VERIZON NETWORKFLEET, INC.06/01/2020 07/14/2020 170.55
1 $170.55
13666 - BUILDERS ASPHALT, LLC 06/12/2020 07/14/2020 189.10
13666 - BUILDERS ASPHALT, LLC 06/16/2020 07/14/2020 130.82
13666 - BUILDERS ASPHALT, LLC 06/17/2020 07/14/2020 125.86
13666 - BUILDERS ASPHALT, LLC 06/18/2020 07/14/2020 72.54
13666 - BUILDERS ASPHALT, LLC 06/24/2020 07/14/2020 655.96
13666 - BUILDERS ASPHALT, LLC 06/25/2020 07/14/2020 283.96
100780 - OZINGA CHICAGO RMC, INC.06/11/2020 07/14/2020 2,538.00
7 $3,996.24
105479 - WATER PRODUCTS CO.05/29/2020 07/14/2020 2,424.00
1 $2,424.00
9 $6,590.79
48 $112,986.46
48 $112,986.46
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 510 - WATER FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 07/14/20 - 07/14/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.14.2020
Account 65055 - MATER. TO MAINT. IMP.
2020 WATER DISTRIBUTION SYSTEM MATERIALS
Account 65055 - MATER. TO MAINT. IMP. Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals
FY2020 HOT MIX ASPHALT PURCHASE
FY2020 HOT MIX ASPHALT PURCHASE
FY2020 CONCRETE PURCHASE
Account 65051 - MATERIALS - STREETS DIVISION Totals
Account 65051 - MATERIALS - STREETS DIVISION
FY2020 HOT MIX ASPHALT PURCHASE
FY2020 HOT MIX ASPHALT PURCHASE
FY2020 HOT MIX ASPHALT PURCHASE
FY2020 HOT MIX ASPHALT PURCHASE
Business Unit 4540 - DISTRIBUTION MAINTENANCE
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 65702 - WATER GENERAL PLANT
REMOTE EMERGENCY CHLORINE SHUT-OFF VALVES-PER AGREEMENT
Account 65702 - WATER GENERAL PLANT Totals
Business Unit 4230 - WATER CAPITAL OUTLAY Totals
Account 65080 - MERCHANDISE FOR RESALE Totals
Business Unit 4225 - WATER OTHER OPERATIONS Totals
Business Unit 4230 - WATER CAPITAL OUTLAY
UTILITITY BILL PRINT AND MAIL SERVICES
Account 62455 - WTR/SWR BILL PRINT AND MAIL CO Totals
Account 65080 - MERCHANDISE FOR RESALE
8" AND 12" VALVES
Account 62185 - CONSULTING SERVICES
CMMS SPECIALIST CONSULTING SERVICES (YEAR 3)
Account 62185 - CONSULTING SERVICES Totals
Account 62455 - WTR/SWR BILL PRINT AND MAIL CO
Account 65015 - CHEMICALS/ SALT Totals
Business Unit 4220 - FILTRATION Totals
Business Unit 4225 - WATER OTHER OPERATIONS
LIQUID ALUMINUM SULFATE (PER SPEC)
LIQUID CHLORINE (PER SPEC)
LIQUID ALUMINUM SULFATE (PER SPEC)
LIQUID ALUMINUM SULFATE (PER SPEC)
LIQUID ALUMINUM SULFATE (PER SPEC)
LIQUID ALUMINUM SULFATE (PER SPEC)
LIQUID CHLORINE (PER SPEC)
LIQUID ALUMINUM SULFATE (PER SPEC)
HYDROFLUOROSILICIC ACID (PER SPEC)
LIQUID ALUMINUM SULFATE (PER SPEC)
Account 65015 - CHEMICALS/ SALT
LIQUID ALUMINUM SULFATE (PER SPEC)
LIQUID ALUMINUM SULFATE (PER SPEC)
LIQUID ALUMINUM SULFATE (PER SPEC)
FY2020 LABORATORY TESTING
FY2020 LABORATORY TESTING
FY2020 LABORATORY TESTING
FY2020 LABORATORY TESTING
Account 62465 - OUTSIDE LABARATORY COSTS Totals
Business Unit 4220 - FILTRATION
Account 62465 - OUTSIDE LABARATORY COSTS
FY2020 LABORATORY TESTING
FY2020 LABORATORY TESTING
FY2020 LABORATORY TESTING
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Business Unit 4210 - PUMPING Totals
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 4200 - WATER PRODUCTION Totals
Business Unit 4210 - PUMPING
OFFICE SUPPLIES -RETURN
OFFICE SUPPLIES-RETURN
OFFICE SUPPLIES- RETURN
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 65095 - OFFICE SUPPLIES
COPIER CHARGES
COPIER CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 62245 - OTHER EQMT MAINTENANCE
SCADA INTEGRATION AND SUPPORT SERVICES
Account 62245 - OTHER EQMT MAINTENANCE Totals
Account 62380 - COPY MACHINE CHARGES
Account 56145 - FEES AND OUTSIDE WORK Totals
Account 62180 - STUDIES
VALUATION OF ASSETS TO BE INCLUDED IN WATER RATE CALC FOR SKOKIE
Account 62180 - STUDIES Totals
Business Unit 4200 - WATER PRODUCTION
Account 56145 - FEES AND OUTSIDE WORK
REFUND OF DAMAGE DEPOSIT - FIRE HYDRANT
FIRE HYDRANT DEPOSIT REFUND
FIRE HYDRANT DEPOSIT REFUND
Invoice Description
Fund 510 - WATER FUND
Department 40 - PUBLIC WORKS AGENCY
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A1.Page 46 of 520
513 WATER DEPR IMPRV &EXT FUND
Vendor Invoice Date Payment Date Invoice Amount
153783 - INTERRA, INC.06/16/2020 07/14/2020 9,689.00
169835 - MCGUIRE IGLESKI & ASSOCIATES, INC.06/19/2020 * 07/14/2020 10,205.00
106588 - CDM SMITH, INC.06/24/2020 * 07/14/2020 40,058.96
102162 - GREELEY AND HANSEN 06/26/2020 * 07/14/2020 3,261.34
4 $63,214.30
14335 - THIENEMAN CONSTRUCTION, INC.05/31/2020 * 07/14/2020 310,338.00
155310 - CURRENT TECHNOLOGIES CORPORATION 06/16/2020 07/14/2020 10,978.00
133794 - PAN-OCEANIC 06/25/2020 07/14/2020 231,855.30
156014 - BOLDER CONTRACTORS 06/05/2020 * 07/14/2020 282,231.42
4 $835,402.72
8 $898,617.02
8 $898,617.02
8 $898,617.02
Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals
Department 71 - UTILITIES Totals
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals
MILESTONE XPROTECT CAMERA FOR WATER PLANT
2020 WATER MAIN IMPROVEMENTS & RESURFACING
OAKTON ST WATER SUPPLY CONNECTION
Account 65515 - OTHER IMPROVEMENTS Totals
OAKTON STREET WATER SUPPLY CONNECTION
Account 62145 - ENGINEERING SERVICES Totals
Account 65515 - OTHER IMPROVEMENTS
CLEARWELL 9 REPLACEMENT PROJECT
Business Unit 7330 - WATER FUND DEP, IMP, EXT
Account 62145 - ENGINEERING SERVICES
2020 MATERIAL TESTING SERVICES
WATER QUALITY LABORATORY EXPANSION
TREATED WATER STORAGE ENGINEERING
Invoice Description
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND
Department 71 - UTILITIES
Accounts Payable by G/L Distribution Report
Payment Date Range 07/14/20 - 07/14/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.14.2020
Run by Tera Davis on 07/07/2020 11:13:12 AM
Page 16 of 30
A1.Page 47 of 520
515 SEWER FUND
Vendor Invoice Date Payment Date Invoice Amount
200552 - G & L CONTRACTORS, INC 06/01/2020 07/14/2020 2,290.00
1 $2,290.00
13723 - SEBIS DIRECT 05/28/2020 07/14/2020 638.13
1 $638.13
14093 - VERIZON NETWORKFLEET, INC.06/01/2020 07/14/2020 170.55
1 $170.55
15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 06/15/2020 07/14/2020 428.57
1 $428.57
4 $3,527.25
307198 - HEY AND ASSOCIATES 06/17/2020 07/14/2020 1,337.71
1 $1,337.71
15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 06/15/2020 07/14/2020 2,214.28
1 $2,214.28
2 $3,551.99
133794 - PAN-OCEANIC 06/25/2020 07/14/2020 22,914.00
1 $22,914.00
1 $22,914.00
7 $29,993.24
7 $29,993.24
Business Unit 4535 - SEWER IMPROVEMENTS Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 515 - SEWER FUND Totals
Business Unit 4535 - SEWER IMPROVEMENTS
Account 62461 - SEWER MAINTENANCE CONTRACTS
2020 WATER MAIN IMPROVEMENTS & RESURFACING
Account 62461 - SEWER MAINTENANCE CONTRACTS Totals
STREETSCAPE & RAIN GARDEN LANDSCAPE MAINTENANCE
Account 62461 - SEWER MAINTENANCE CONTRACTS Totals
Business Unit 4531 - SEWER OTHER OPERATIONS Totals
Account 62180 - STUDIES
STORMWATER MASTER PLAN
Account 62180 - STUDIES Totals
Account 62461 - SEWER MAINTENANCE CONTRACTS
Account 65055 - MATER. TO MAINT. IMP. Totals
Business Unit 4530 - SEWER MAINTENANCE Totals
Business Unit 4531 - SEWER OTHER OPERATIONS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 65055 - MATER. TO MAINT. IMP.
STREETSCAPE & RAIN GARDEN LANDSCAPE MAINTENANCE
Account 62455 - WTR/SWR BILL PRINT AND MAIL CO
UTILITITY BILL PRINT AND MAIL SERVICES
Account 62455 - WTR/SWR BILL PRINT AND MAIL CO Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
Business Unit 4530 - SEWER MAINTENANCE
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS
DEBRIS HAULING
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals
Invoice Description
Fund 515 - SEWER FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
Payment Date Range 07/14/20 - 07/14/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.14.2020
Run by Tera Davis on 07/07/2020 11:13:12 AM
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A1.Page 48 of 520
520 SOLID WASTE FUND
Vendor Invoice Date Payment Date Invoice Amount
278136 - LAKESHORE RECYCLING SYSTEMS 06/25/2020 07/14/2020 36,223.20
1 $36,223.20
100496 - SOLID WASTE AGENCY NORTHERN COOK 07/01/2020 07/14/2020 60,401.57
1 $60,401.57
243021 - R.N.O.W., INC.06/12/2020 07/14/2020 17,879.74
1 $17,879.74
3 $114,504.51
3 $114,504.51
3 $114,504.51
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 520 - SOLID WASTE FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 07/14/20 - 07/14/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.14.2020
SINGLE SOURCE 360 VEHICLE CAMERA PURCHASE
Account 65625 - FURNITURE & FIXTURES Totals
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals
Account 62405 - SWANCC DISPOSAL FEES
SWANCC DISPOSAL FEES
Account 62405 - SWANCC DISPOSAL FEES Totals
Account 65625 - FURNITURE & FIXTURES
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN
Account 62390 - CONDOMINIUM REFUSE COLL
CONDOMINIUM REFUSE COLLECTION
Account 62390 - CONDOMINIUM REFUSE COLL Totals
Invoice Description
Fund 520 - SOLID WASTE FUND
Department 40 - PUBLIC WORKS AGENCY
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A1.Page 49 of 520
600 FLEET SERVICES FUND
Vendor Invoice Date Payment Date Invoice Amount
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/25/2020 07/14/2020 23.61
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 23.61
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/31/2020 07/14/2020 23.61
3 $70.83
3 $70.83
103795 - NORTH SHORE TOWING 06/01/2020 07/14/2020 75.00
103795 - NORTH SHORE TOWING 06/02/2020 07/14/2020 145.00
103795 - NORTH SHORE TOWING 06/08/2020 07/14/2020 175.00
103795 - NORTH SHORE TOWING 06/10/2020 07/14/2020 262.50
103795 - NORTH SHORE TOWING 06/09/2020 07/14/2020 262.50
5 $920.00
14093 - VERIZON NETWORKFLEET, INC.06/01/2020 07/14/2020 483.08
1 $483.08
101081 - CITY WELDING SALES & SERVICE INC.06/30/2020 07/14/2020 93.96
122397 - HERITAGE CRYSTAL CLEAN 06/25/2020 07/14/2020 866.81
2 $960.77
122541 - FUTURE ENVIRONMENTAL, INC.06/12/2020 07/14/2020 157.43
202507 - GAS DEPOT INC.06/24/2020 07/14/2020 15,526.35
2 $15,683.78
15228 - ADVANCE AUTO PARTS 06/04/2020 07/14/2020 248.06
15228 - ADVANCE AUTO PARTS 06/10/2020 07/14/2020 248.06
299298 - ADVANCED PROCLEAN INC.06/02/2020 07/14/2020 1,013.05
299298 - ADVANCED PROCLEAN INC.06/19/2020 07/14/2020 1,153.40
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/29/2020 07/14/2020 39.09
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/01/2020 07/14/2020 138.89
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/01/2020 07/14/2020 5.73
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/01/2020 07/14/2020 138.44
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/04/2020 07/14/2020 36.00
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/10/2020 07/14/2020 7.80
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/11/2020 07/14/2020 12.99
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/15/2020 07/14/2020 75.03
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/12/2020 07/14/2020 46.68
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/15/2020 07/14/2020 41.39
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/16/2020 07/14/2020 53.22
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/18/2020 07/14/2020 119.78
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/22/2020 07/14/2020 972.85
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/25/2020 07/14/2020 65.16
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/26/2020 07/14/2020 260.74
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/29/2020 07/14/2020 19.18
100412 - ATLAS BOBCAT, INC.03/10/2020 07/14/2020 1,630.86
100412 - ATLAS BOBCAT, INC.05/28/2020 07/14/2020 388.00
100412 - ATLAS BOBCAT, INC.06/08/2020 07/14/2020 205.91
106584 - BURRIS EQUIPMENT CO.06/02/2020 07/14/2020 1,181.51
106584 - BURRIS EQUIPMENT CO.07/01/2020 07/14/2020 18.58
285052 - CHICAGO PARTS & SOUND, LLC 06/22/2020 07/14/2020 233.04
101081 - CITY WELDING SALES & SERVICE INC.05/31/2020 07/14/2020 97.09
101300 - CUMBERLAND SERVICENTER 06/05/2020 07/14/2020 376.65
101300 - CUMBERLAND SERVICENTER 06/19/2020 07/14/2020 163.18
101300 - CUMBERLAND SERVICENTER 06/22/2020 07/14/2020 133.44
101300 - CUMBERLAND SERVICENTER 06/24/2020 07/14/2020 1,701.66
101300 - CUMBERLAND SERVICENTER 06/24/2020 07/14/2020 997.05
101511 - DOUGLAS TRUCK PARTS 06/08/2020 07/14/2020 50.52
101511 - DOUGLAS TRUCK PARTS 06/09/2020 07/14/2020 291.06
101511 - DOUGLAS TRUCK PARTS 06/23/2020 07/14/2020 184.12
107216 - DRIVE TRAIN SERVICE & COMPONENTS INC.06/19/2020 07/14/2020 443.77
120361 - EJ EQUIPMENT 03/30/2020 07/14/2020 840.58
120361 - EJ EQUIPMENT 03/13/2020 07/14/2020 1,940.40
106698 - GEIB INDUSTRIES, INC.06/16/2020 07/14/2020 413.34
227800 - GOLF MILL FORD 06/03/2020 07/14/2020 402.81
227800 - GOLF MILL FORD 06/16/2020 07/14/2020 124.31
227800 - GOLF MILL FORD 06/10/2020 07/14/2020 394.02
227800 - GOLF MILL FORD 06/15/2020 07/14/2020 75.14
227800 - GOLF MILL FORD 06/17/2020 07/14/2020 134.11
227800 - GOLF MILL FORD 06/18/2020 07/14/2020 406.22
227800 - GOLF MILL FORD 06/18/2020 07/14/2020 77.99
227800 - GOLF MILL FORD 06/19/2020 07/14/2020 624.47
227800 - GOLF MILL FORD 06/02/2020 07/14/2020 748.11
227800 - GOLF MILL FORD 06/04/2020 07/14/2020 494.42
227800 - GOLF MILL FORD 06/09/2020 07/14/2020 (20.00)
227800 - GOLF MILL FORD 06/12/2020 07/14/2020 (20.00)
227800 - GOLF MILL FORD 06/24/2020 07/14/2020 371.45
227800 - GOLF MILL FORD 06/24/2020 07/14/2020 192.57
227800 - GOLF MILL FORD 06/25/2020 07/14/2020 180.07
227800 - GOLF MILL FORD 06/29/2020 07/14/2020 542.26
227800 - GOLF MILL FORD 06/23/2020 07/14/2020 1,244.58
227800 - GOLF MILL FORD 06/12/2020 07/14/2020 3,316.41
227800 - GOLF MILL FORD 07/01/2020 07/14/2020 82.23
102191 - GROVER WELDING COMPANY 06/08/2020 07/14/2020 400.00
102281 - HAVEY COMMUNICATIONS INC.06/19/2020 07/14/2020 169.80
102281 - HAVEY COMMUNICATIONS INC.06/30/2020 07/14/2020 239.00
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 06/15/2020 07/14/2020 103.16
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 06/22/2020 07/14/2020 533.86
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 06/29/2020 07/14/2020 310.92
120232 - INTERSTATE POWER SYSTEMS, INC.06/18/2020 07/14/2020 6,428.62
14988 - JX PETERBILT / JX ENTERPRISES, INC.06/30/2020 07/14/2020 214.99
107460 - LAKE SHORE HARLEY DAVIDSON 06/23/2020 07/14/2020 198.97
102943 - LAKE/COOK C.V. JOINTS INC 05/29/2020 07/14/2020 15.00
15512 - LAKESIDE INTERNATIONAL, LLC 06/30/2020 07/14/2020 288.46
102994 - LEACH ENTERPRISES, INC.06/26/2020 07/14/2020 1,197.56
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 06/12/2020 07/14/2020 76.16
322710 - MID-TOWN PETROLEUM ACQUISITION LLC DBA:03/18/2020 07/14/2020 258.50
322710 - MID-TOWN PETROLEUM ACQUISITION LLC DBA:06/12/2020 07/14/2020 278.78
252920 - ORLANDO AUTO TOP 06/11/2020 07/14/2020 430.00
252920 - ORLANDO AUTO TOP 06/25/2020 07/14/2020 550.00
215687 - REINDERS, INC.06/04/2020 07/14/2020 1,245.24
215687 - REINDERS, INC.06/24/2020 07/14/2020 585.20
215687 - REINDERS, INC.06/25/2020 07/14/2020 76.75
324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 06/09/2020 07/14/2020 260.00
104918 - STANDARD EQUIPMENT COMPANY 06/11/2020 07/14/2020 773.44
104918 - STANDARD EQUIPMENT COMPANY 06/11/2020 07/14/2020 155.14
104918 - STANDARD EQUIPMENT COMPANY 06/12/2020 07/14/2020 26.56
104918 - STANDARD EQUIPMENT COMPANY 06/15/2020 07/14/2020 292.19
104918 - STANDARD EQUIPMENT COMPANY 06/22/2020 07/14/2020 105.79
104918 - STANDARD EQUIPMENT COMPANY 06/29/2020 07/14/2020 624.32
104918 - STANDARD EQUIPMENT COMPANY 06/29/2020 07/14/2020 1,077.59
105104 - TERMINAL SUPPLY CO.06/11/2020 07/14/2020 261.00
186754 - TRIANGLE RADIATOR 06/26/2020 07/14/2020 1,220.00
106333 - WEST SIDE EXCHANGE 06/10/2020 07/14/2020 245.00
106333 - WEST SIDE EXCHANGE 06/25/2020 07/14/2020 195.29
106333 - WEST SIDE EXCHANGE 07/01/2020 07/14/2020 (87.56)
106333 - WEST SIDE EXCHANGE 06/25/2020 07/14/2020 1,014.87
106333 - WEST SIDE EXCHANGE 07/01/2020 07/14/2020 262.31
105553 - WHOLESALE DIRECT INC 05/29/2020 07/14/2020 199.05
105553 - WHOLESALE DIRECT INC 06/25/2020 07/14/2020 394.62
108472 - WILMETTE TRUCK & BUS SALES & SERVICE 05/30/2020 07/14/2020 493.50
108472 - WILMETTE TRUCK & BUS SALES & SERVICE 06/27/2020 07/14/2020 180.00
97 $46,651.55Account65060 - MATER. TO MAINT. AUTOS Totals
STREETS VEHICLE #681 ARM REST KIT
STOCK FOR FLEET
MULTIPLE WIPERS
MULTIPLE VEHICLES SAFETY LANE
MULTIPLE SAFETY INSPECTIONS
REM VEHICLE #742 RADIATOR REPAIRS
STREET VEHICLE #659 WINDSHIELD
STREETS VEHICLE #681 DRIVERS/ SEATS
CREDIT FOR STREETS VEHICLE #684 PART RETURN
STREETS VEHICLE #659 POWER SYSTEMS
FIRE VEHICLE #323 COOLING FAN
REM VEHICLE #741 BODY/ COVER PLATE
WATER/SEWER VEHICLE #910 CAMERA REPAIRS
WATER VEHICLE #954 HOSE REPAIR
STOCK FOR FLEET
GREENWAYS VEHICLE #531 WIPERS
FORESTRY VEHICLE #828 COOLANT LEAK
REM VEHICLE #742 AC SYSTEM
REM VEHICLE #743 BRUSH CHAIN
REM VEHICLE #743 BRUSH CHAIN
MULTIPLE DIESEL FUEL
STREETS VEHICLE #659 WINDSHIELD
PRCS VEHICLE #420 WINDOW
GREENWAYS VEHICLE #533
GREENWAYS VEHICLE #531
WATER VEHICLE #954 PRO SHAFT
WATER VEHICLE #919
REM VEHICLE #720 REAR END BRAKES
FIRE VEHICLE #323 REPAIRS
FLEET STOCK DEF
STOCK FOR MULTIPLE BATTERIES
STOCK FOR BATTERIES
VEHICLE #324 FIRE DEPARTMENT REPAIRS
STREETS VEHICLE #613 DEF
STOCK FOR PD MOTORCYCLES
PD VEHICLE #19 BRAKE SYSTEM
GREENWAYS VEHICLE #526 TRAILER PLATE
PD VEHICLE #15 LIGHTS
PD VEHICLE #4 PARTS
STOCK FOR AUTOS
TRAFFIC OPS VEHICLE #159 COOLING SYSTEM
TRAFFIC OPS VEHICLE #159 POWER SYSTEM
PARKING VEHICLE #110 CHARGING SYSTEM
STREETS VEHICLE #635 FLYWHEEL REBUILD
VEHICLE #626 STREETS REPAIRS
FORESTRY VEHICLE #801 ENGINE KNOCK
VEHICLE #471 COMM DEVELOPMENT KEYS
CORE RETURN CREDIT
STREETS VEHICLE #635 CORE RETURN
TRAFFIC OPS VEHICLE VACUUM POWER SYSTEM
REM VEHICLE #733 EXHAUST
PARKING VEHICLE #134 POWER SYSTEM
STREETS VEHICLE #637 DRIVE SYSTEM
STOCK FOR FLEET
PD VEHICLE #15 LIGHTING
GREENWAYS VEHICLE #543 LEAK REPAIRS
REM VEHICLE #741 HYDRAULIC
STREETS VEHICLE #621 STARTER
STREETS VEHICLE #637 TRANS
PARKING VEHICLE #112 A/C
STOCK FOR AUTOS
STOCK FOR FLEET
STREETS VEHICLE #683 REPAIRS
STREETS VEHICLE #637 DRIVE SHAFT REBUILD
GREENWAYS VEHICLE #543A LIFT FRAME
STOCK REM REPLACEMENT
REM VEHICLE #705
STOCK FOR REM
STOCK FOR REM GAUGES
STOCK FOR REM DASH REPAIRS
STOCK FOR FLEET
GREENWAYS VEHICLE #530 50 HOUR SERVICE
GREENWAYS VEHICLE #506 POWER SYSTEM
STOCK FOR PM SUPPLIES
SHOP SUPPLIES
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FILTERS
STOCK FOR FLEET
SHOP SUPPLIES
STOCK FOR FLEET
FIRE VEHICLE #323 DRIVE SYSTEM
STOCK FOR FLEET
STOCK FOR FILTERS
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET TIRES
STOCK FOR FLEET
VEHICLE WASHES
MULTIPLE VEHICLES WASHED
STOCK FOR AUTOS
FLEET VEHICLE #775 STARTER
SHOP SUPPLIES
Account 65035 - PETROLEUM PRODUCTS Totals
Account 65060 - MATER. TO MAINT. AUTOS
SHOP SUPPLIES FOR AUTOS
SHOP SUPPLIES FOR AUTOS
Account 65015 - CHEMICALS/ SALT Totals
Account 65035 - PETROLEUM PRODUCTS
USED OIL
VEHICLE FUEL JAN-JULY 2020
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 65015 - CHEMICALS/ SALT
RENTAL GAS TANKS
ANTI FREEZE STOCK FOR ALL VEHICLES
REM VEHICLE #743 TOW
Account 62245 - OTHER EQMT MAINTENANCE Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 62245 - OTHER EQMT MAINTENANCE
MOTOR POOL VEHICLE #775 STARTER
REM VEHICLE #621
STREETS VEHICLE #635 TOW
REM VEHICLE #741 TOW
Account 62380 - COPY MACHINE CHARGES Totals
Business Unit 7705 - GENERAL SUPPORT Totals
Business Unit 7710 - FLEET MAINTENANCE
Business Unit 7705 - GENERAL SUPPORT
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
COPIER CHARGES
COPIER CHARGES
Invoice Description
Fund 600 - FLEET SERVICES FUND
Department 19 - ADMINISTRATIVE SERVICES
Accounts Payable by G/L Distribution Report
Payment Date Range 07/14/20 - 07/14/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.14.2020
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A1.Page 50 of 520
600 FLEET SERVICES FUND
Vendor Invoice Date Payment Date Invoice AmountInvoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 07/14/20 - 07/14/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.14.2020
245860 - WENTWORTH TIRE SERVICE 05/29/2020 07/14/2020 1,087.50
245860 - WENTWORTH TIRE SERVICE 05/29/2020 07/14/2020 1,780.34
245860 - WENTWORTH TIRE SERVICE 05/30/2020 07/14/2020 608.00
245860 - WENTWORTH TIRE SERVICE 06/01/2020 07/14/2020 482.72
245860 - WENTWORTH TIRE SERVICE 06/01/2020 07/14/2020 312.00
245860 - WENTWORTH TIRE SERVICE 06/25/2020 07/14/2020 284.00
245860 - WENTWORTH TIRE SERVICE 06/10/2020 07/14/2020 652.96
245860 - WENTWORTH TIRE SERVICE 06/10/2020 07/14/2020 200.00
245860 - WENTWORTH TIRE SERVICE 06/12/2020 07/14/2020 857.46
245860 - WENTWORTH TIRE SERVICE 06/12/2020 07/14/2020 421.39
245860 - WENTWORTH TIRE SERVICE 06/15/2020 07/14/2020 1,983.00
245860 - WENTWORTH TIRE SERVICE 06/19/2020 07/14/2020 432.56
245860 - WENTWORTH TIRE SERVICE 06/20/2020 07/14/2020 340.00
245860 - WENTWORTH TIRE SERVICE 06/19/2020 07/14/2020 472.22
245860 - WENTWORTH TIRE SERVICE 06/22/2020 07/14/2020 2,059.70
245860 - WENTWORTH TIRE SERVICE 06/26/2020 07/14/2020 228.00
245860 - WENTWORTH TIRE SERVICE 06/26/2020 07/14/2020 1,282.00
245860 - WENTWORTH TIRE SERVICE 06/26/2020 07/14/2020 2,644.00
245860 - WENTWORTH TIRE SERVICE 06/29/2020 07/14/2020 1,401.40
245860 - WENTWORTH TIRE SERVICE 07/02/2020 07/14/2020 1,505.73
245860 - WENTWORTH TIRE SERVICE 07/02/2020 07/14/2020 479.48
105684 - ZAMBONI USA 06/22/2020 07/14/2020 1,325.00
22 $20,839.46
06/10/2020 07/14/2020 800.00
102972 - LUCAS K LARRY 06/15/2020 07/14/2020 800.00
2$1,600.00
151986 - CINTAS CORPORATION #769 06/26/2020 07/14/2020 35.54
1 $35.54
132 $87,174.18
135 $87,245.01
135 $87,245.01
Business Unit 7710 - FLEET MAINTENANCE Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 600 - FLEET SERVICES FUND Totals
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Account 65090 - SAFETY EQUIPMENT
SAFETY SUPPLIES
Account 65090 - SAFETY EQUIPMENT Totals
Account 65065 - TIRES & TUBES Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
KOCOL TOOL ALLOWANCE
LARRY TOOL ALLOWANCE
RETURN CREDIT TIRES
STOCK FOR FLEET
REM VEHICLE #713 MOUNT/DISMOUNT
STREETS VEHICLE #659 TIRES
PRCS VEHICLE #428 TIRES
REM VEHICLE #704 MOUNT/DISMOUNT TIRES
STOCK FOR TIRES
TIRES FOR STOCK
REM VEHICLE #712 TIRES
REM TIRES
REM VEHICLE #713 TIRES
REM/FORESTRY VEHICLE #720 TIRES
GREENWAYS VEHICLE #590T TIRES
TIRES FOR STOCK
TIRES FOR STOCK
FIRE VEHICLE 312 AND 313 TIRES
PD VEHICLE #43 TIRES
REM VEHICLE #716 TIRES
REM VEHICLE #705 TIRES
STOCK FOR AUTOS
Account 65065 - TIRES & TUBES
STREETS VEHICLE #683 TIRES
FIRE VEHICLE AND #312, 313 TIRES
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601 EQUIPMENT REPLACEMENT FUND
Vendor Invoice Date Payment Date Invoice Amount
17264 - CENTRAL DISTRIBUTING COMPANY, INC.06/11/2020 07/14/2020 26,060.65
1 $26,060.65
1 $26,060.65
1 $26,060.65
1 $26,060.65
Business Unit 7780 - VEHICLE REPLACEMENTS Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 601 - EQUIPMENT REPLACEMENT FUND Totals
Business Unit 7780 - VEHICLE REPLACEMENTS
Account 65550 - AUTOMOTIVE EQUIPMENT
PURCHASE OF PWA VEHICLE 501 - KROMER
Account 65550 - AUTOMOTIVE EQUIPMENT Totals
Invoice Description
Fund 601 - EQUIPMENT REPLACEMENT FUND
Department 19 - ADMINISTRATIVE SERVICES
Accounts Payable by G/L Distribution Report
Payment Date Range 07/14/20 - 07/14/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.14.2020
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A1.Page 52 of 520
605 INSURANCE FUND
Vendor Invoice Date Payment Date Invoice Amount
17505 - BARBARA LONTOC 06/22/2020 07/14/2020 140.00
17487 - BROTHERS & THOMPSON, P.C.06/30/2020 07/14/2020 1,228.50
17487 - BROTHERS & THOMPSON, P.C.06/30/2020 07/14/2020 663.00
17424 - ROCK FUSCO & CONNELLY, LLC 06/09/2020 07/14/2020 50,593.24
4 $52,624.74
301298 - PHILADELPHIA INSURANCE COMPANIES 06/25/2020 07/14/2020 978.00
1 $978.00
5 $53,602.74
104663 - SENIORS CHOICE 07/01/2020 07/14/2020 1,940.99
1$1,940.99
1$1,940.99
6 $55,543.73
6 $55,543.73
* = Prior Fiscal Year Activity 622 $3,792,646.11
Invoice Description
Fund 605 - INSURANCE FUND
Department 99 - NON-DEPARTMENTAL
Business Unit 7800 - RISK MANAGEMENT
Accounts Payable by G/L Distribution Report
Payment Date Range 07/14/20 - 07/14/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.14.2020
Account 62615 - INSURANCE PREMIUM
SPECIAL EVENTS
Account 62615 - INSURANCE PREMIUM Totals
Business Unit 7800 - RISK MANAGEMENT Totals
Account 62130 - LEGAL SERVICES-GENERAL
CLAIMANT - BARBARA LONTOC
LEGAL SERVICES - JUNE
LEGAL SERVICES- JUNE
SANCHEZ V. THE VILLAGE OF WHEELING
Account 62130 - LEGAL SERVICES-GENERAL Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 605 - INSURANCE FUND Totals
Business Unit 7801 - EMPLOYEE BENEFITS
Account 66054 - MEDICARE SUPPLEMENT- SENIOR'S CHOICE
SENIORS CHOICE MONTHLY BILLING
Account 66054 - MEDICARE SUPPLEMENT- SENIOR'S CHOICE Totals
Business Unit 7801 - EMPLOYEE BENEFITS Totals
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A1.Page 53 of 520
Vendor G/L Date Payment Date Invoice Amount
105394 - VERIZON WIRELESS 06/18/2020 06/18/2020 18,275.83
Invoice Transactions 1 $18,275.83
Business Unit 1520 - EMERGENCY OPERATIONS CENTER
101758 - EVANSTON TOWNSHIP HIGH SCHOOL 06/18/2020 06/18/2020 193,170.00
Invoice Transactions 1 $193,170.00
Invoice Transactions 1 $193,170.00
13011 - HILL ARTS DISTRICT 06/30/2020 06/30/2020 1,600.00
Invoice Transactions 1 $1,600.00
Invoice Transactions 1 $1,600.00
Invoice Transactions 2 $194,770.00
Invoice Transactions 3 $213,045.83
17094 - CENTRAL STATE BUS SALES, INC.06/25/2020 06/25/2020 136,275.20
Invoice Transactions 1 $136,275.20
Invoice Transactions 1 $136,275.20
Invoice Transactions 1 $136,275.20
Invoice Transactions 1 $136,275.20
* = Prior Fiscal Year Activity Invoice Transactions 2 $349,321.03
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 601 - EQUIPMENT REPLACEMENT FUND Totals
Business Unit 7780 - VEHICLE REPLACEMENTS
Account 65550 - AUTOMOTIVE EQUIPMENT
*PURCHASE OF VEHICLE 454 - BUS FOR PRCS
Account 65550 - AUTOMOTIVE EQUIPMENT Totals
Business Unit 7780 - VEHICLE REPLACEMENTS Totals
Fund 601 - EQUIPMENT REPLACEMENT FUND
Department 19 - ADMINISTRATIVE SERVICES
Business Unit 5300 - ECON. DEVELOPMENT Totals
Business Unit 5300 - ECON. DEVELOPMENT
Account 65522 - BUSINESS DISTRICT IMPROVEMENTS
*GREAT MERCHANT GRANT HILL ARTS DISTRICT
Account 65522 - BUSINESS DISTRICT IMPROVEMENTS Totals
*COMMUNICATION CHARGES APR 20
Account 22725 - CELL PHONE BILLS PAYABLE Totals
Department 15 - CITY MANAGER'S OFFICE
Invoice Description
Fund 100 - GENERAL FUND
Account 22725 - CELL PHONE BILLS PAYABLE
Accounts Payable by G/L Distribution Report
*ADVANCED CHECKS FOR PAY PERIOD ENDING 07.14.2020
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.14.2020
Account 65025 - FOOD
*LUNCH SERVICE PROGRAM COVID-19
Account 65025 - FOOD Totals
Business Unit 1520 - EMERGENCY OPERATIONS CENTER Totals
Department 15 - CITY MANAGER'S OFFICE Totals
Fund 100 - GENERAL FUND Totals
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A1.Page 54 of 520
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
GENERAL
VARIOUS VARIOUS HOUSING EXPENSES- HOTEL 192,625.92
192,625.92
INSURANCE
VARIOUS VARIOUS CASUALTY LOSS 3,957.61
VARIOUS IPBC MONTHLY HEALTH INSURANCE PREMIUM 1,225,926.37
VARIOUS VARIOUS WORKERS COMP $8,401.04
VARIOUS VARIOUS WORKERS COMP 3,605.48
VARIOUS VARIOUS WORKERS COMP 32,211.36
1,274,101.86
VARIOUS
VARIOUS BMO PURHASING CARD-APRIL, 2020 166,344.28
166,344.28
VARIOUS
VARIOUS TWIN EAGLE NATURAL GAS-MAY, 2020 14,198.09
14,198.09
1,647,270.15
Grand Total $5,789,237.29
PREPARED BY DATE
REVIEWED BY DATE
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.14.2020
SUPPLEMENTAL LIST
ACH AND WIRE TRANSFERS
Page 24 of 30
A1.Page 55 of 520
BMO Credit Card Statement for the Period ending April 26, 2020REPORTS TO INTERMEDIATE MERCHANT NAMEMERCHANT STATEMERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONADMIN SVCS/311 SQ BIO-ONE CHICAGO NO IL 60631 52.50$ 4/2/2020 62490 OTHER PROGRAM COSTS VEHICLE CLEANING POSSIBL EXPOSUREADMIN SVCS/311 ASSOCIATION OF GOVERNM AL 36567 (199.00)$ 4/15/2020 64505 TELCOMMUNICATIONS CANCELLATION OF 311 CONFERENCEADMIN SVCS/311 ASSOCIATION OF GOVERNM AL 36567 (199.00)$ 4/15/2020 64505 TELCOMMUNICATIONS CANCELLATION OF 311 CONFERENCEADMIN SVCS/FAC MGMT HOMEDEPOT.COM GA 30339 208.76$ 3/26/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR GYM REMODEL AT SERVICE CENTERADMIN SVCS/FAC MGMT HOMEDEPOT.COM GA 30339 53.88$ 3/26/2020 65050 BUILDING MAINTENANCE MATERIAL TARPS FOR COVIDADMIN SVCS/FAC MGMT ANDERSON LOCK CO IL 60018 (545.52)$ 3/26/2020 65050 BUILDING MAINTENANCE MATERIAL CHARGED IN ERROR - CREDIT GIVENADMIN SVCS/FAC MGMT ANDERSON LOCK CO IL 60018 545.52$ 3/26/2020 65050 BUILDING MAINTENANCE MATERIAL CHARGED IN ERROR - CREDIT GIVENADMIN SVCS/FAC MGMT ANDERSON LOCK CO IL 60018 545.52$ 3/26/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR LOCK SET FOR ENGINEERINGADMIN SVCS/FAC MGMT THE HOME DEPOT #1922 IL 60031 7.48$ 3/26/2020 65090 SAFETY EQUIPMENT SEALER FOR CUSTOM SANITARY ARM PULLSADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 28.95$ 3/26/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR SHOWER INSTALLATIONADMIN SVCS/FAC MGMT FIVE STAR SAFETY EQUIP IL 60103 4,185.00$ 3/26/2020 65090 SAFETY EQUIPMENT PPE FOR COVID RESPONSEADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 22.42$ 3/26/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR DISCHARGE PUMP INSTALLATIONADMIN SVCS/FAC MGMT EVANSTON LUMBER IL 60202 1,611.42$ 3/26/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR COVID 19 BUILDING SUPPLIESADMIN SVCS/FAC MGMT EVANSTON LUMBER IL 60202 (1,053.42)$ 3/26/2020 65050 BUILDING MAINTENANCE MATERIAL RETURN OF COVID 19 BUILDING SUPPLIESADMIN SVCS/FAC MGMT SAMSCLUB #6444 IL 60202 22.76$ 3/26/2020 65090 SAFETY EQUIPMENT MATERIAL FOR COVID- PPE BAGSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 1.18$ 3/26/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR SCREWS FOR SHOWER VALVEADMIN SVCS/FAC MGMT REYNOLDS ADVANCED MATE IL 60525 75.50$ 3/26/2020 65090 SAFETY EQUIPMENT FINISH MATERIAL FOR SANITARY ARM PULLSADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 503.24$ 3/26/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR COVID-19ADMIN SVCS/FAC MGMT AMERICAN SCREENING COR LA 71105 3,973.55$ 3/26/2020 65090 SAFETY EQUIPMENT PPE FOR COVID RESPONSEADMIN SVCS/FAC MGMT SAMSCLUB.COM AR 72712 79.85$ 3/26/2020 65025 FOOD SUPPLIES FOR EOCADMIN SVCS/FAC MGMT KAIZEN FOAM INSERTS CT 06472 81.35$ 3/27/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR PIPESADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 341.45$ 3/27/2020 65090 SAFETY EQUIPMENT COVID PPEADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 196.63$ 3/27/2020 65090 SAFETY EQUIPMENT FLEET SAFETY EQUIPMENTADMIN SVCS/FAC MGMT BESTBUYCOM805699909528 MN 55423 132.29$ 3/27/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR GYM REMODEL AT THE SERVICE CENTERADMIN SVCS/FAC MGMT CONNEXION IL 60089 364.00$ 3/27/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR LAMPSADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 311.88$ 3/27/2020 65090 SAFETY EQUIPMENT COVID PPE MASKSADMIN SVCS/FAC MGMT EVANSTON LUMBER IL 60202 2,034.60$ 3/27/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR COVID 19 BUILDING MAINTENANCE MATERIALADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 41.71$ 3/27/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR PUMP CHANGE OUT AT LIGHTHOUSE BEACHADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 37.94$ 3/27/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR MEETING ROOM/ WORKOUT ROOM AT THE SERVICE CENTERADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 175.65$ 3/27/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR NEW MEETING ROOM/ WORKOUTADMIN SVCS/FAC MGMT THE HOME DEPOT 1902 IL 60202 369.62$ 3/27/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR E.O.C.ADMIN SVCS/FAC MGMT CASE LOTS IL 60534 439.44$ 3/27/2020 65090 SAFETY EQUIPMENT COVID GLOVES SOAP AND WIPESADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 93.48$ 3/27/2020 65050 BUILDING MAINTENANCE MATERIAL HIGH BAY LIGHTS FOR SERVICE CENTERADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 126.00$ 3/27/2020 65090 SAFETY EQUIPMENT GLOVES FOR MAINTENANCEADMIN SVCS/FAC MGMT SUSTAINABLE SUPPLY CO 80021 (57.54)$ 3/27/2020 62275 POSTAGE CHARGEBACKS SHIPPING REFUNDADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 3,271.96$ 3/30/2020 65090 SAFETY EQUIPMENT COVID19 PPEADMIN SVCS/FAC MGMT UNITES STATES FIRE PRO IL 60045 2,695.00$ 3/30/2020 62225 BLDG MAINT SVCS FIRE STATION PREVENTATIVE MAINTENANCEADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 17.31$ 3/30/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR COVID-19ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 121.93$ 3/30/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR E.O.C.ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 9.79$ 3/30/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR MOCKUP DIVIDER SAMPLEADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 154.92$ 3/30/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR THE EOCADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 147.77$ 3/30/2020 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR NEW PUMPADMIN SVCS/FAC MGMT THE HOME DEPOT 1902 IL 60202 335.71$ 3/30/2020 65050 BUILDING MAINTENANCE MATERIAL HIGH BAY LIGHTS AT SERVICE CENTERADMIN SVCS/FAC MGMT MENARDS DOLTON IL IL 60419 104.94$ 3/30/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR GYM REMODEL AT THE SERVICE CENTERADMIN SVCS/FAC MGMT LAPORT INC IL 60608 743.00$ 3/30/2020 65040 JANITORIAL SUPPLIES TOILET TISSUE PAPER TOWELSADMIN SVCS/FAC MGMT LAPORT INC IL 60608 173.00$ 3/30/2020 65090 SAFETY EQUIPMENT COVID TOILET TISSUE/ PAPER TOWELSADMIN SVCS/FAC MGMT LAPORT INC IL 60608 1,000.00$ 3/30/2020 65090 SAFETY EQUIPMENT COVID TOILET TISSUE/ PAPER TOWELSADMIN SVCS/FAC MGMT LAPORT INC IL 60608 361.50$ 3/30/2020 65090 SAFETY EQUIPMENT SOAP AND HAND SANITIZER FOR COVIDADMIN SVCS/FAC MGMT LAPORT INC IL 60608 1,000.00$ 3/30/2020 65090 SAFETY EQUIPMENT TOILET TISSUE AND PAPER TOWELSADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 298.85$ 3/30/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR COVID-19ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 597.10$ 3/30/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR COVID-19ADMIN SVCS/FAC MGMT SUPERIOR INDUSTRIAL SP IL 60714 277.22$ 3/30/2020 65090 SAFETY EQUIPMENT COVID WIPES AND DISINFECTANT SPRAYADMIN SVCS/FAC MGMT FRIGHTPROPS, LLC MN 55428 603.41$ 3/31/2020 65090 SAFETY EQUIPMENT COVID19 PPEADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 613.30$ 3/31/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR TEMP SINK PUMPSADMIN SVCS/FAC MGMT EVANSTON LUMBER IL 60202 1,483.80$ 3/31/2020 65050 BUILDING MAINTENANCE MATERIAL LUMBER FOR CHANDLERADMIN SVCS/FAC MGMT EVANSTON LUMBER IL 60202 423.00$ 3/31/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR COVID19 BUILDING MAINTENANCE MATERIALADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 90.51$ 3/31/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR GYM REMODEL AT THE SERVICE CENTERADMIN SVCS/FAC MGMT SUSTAINABLE SUPPLY CO 80021 (57.54)$ 3/31/2020 62275 POSTAGE CHARGEBACKS TAX AND SHIPPING REFUNDADMIN SVCS/FAC MGMT UNIFIRST CORPORATION MA 01887 188.40$ 4/1/2020 62225 BLDG MAINT SVCS MONTHLY MAT SERVICEADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 165.13$ 4/1/2020 65050 BUILDING MAINTENANCE MATERIAL EOC BUILDING MATERIALSADMIN SVCS/FAC MGMT THE HOME DEPOT 1902 IL 60202 498.38$ 4/1/2020 65085 MINOR EQUIP & TOOLS MISCELLANEOUS SUPPLIES AND TOOLS FOR FACILITIESADMIN SVCS/FAC MGMT SOUTHSIDE CONTROL SUPP IL 60654 210.80$ 4/1/2020 65085 MINOR EQUIP & TOOLS TOOLSADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 355.48$ 4/2/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR PUMPING SANITARY PIT FOR CHURCH ST GARAGEADMIN SVCS/FAC MGMT ANDERSON PEST SOLUTION IL 60126 71.03$ 4/2/2020 62225 BLDG MAINT SVCS PREVENTATIVE MAINTENANCEADMIN SVCS/FAC MGMT THERMOSYSTEMS, INC. IL 60126 50.98$ 4/2/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR ROOFTOP REPAIR AT FLEETWOODADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 92.57$ 4/2/2020 65085 MINOR EQUIP & TOOLS MATERIAL FOR TOOLSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 75.60$ 4/2/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR GYM REMODEL AT THE SERVICE CENTERADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 7.92$ 4/2/2020 65060 MATERIALS TO MAINTAIN AUTOSL DUPLICATE KEYS FOR SHOPADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 421.18$ 4/2/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR COVID-19ADMIN SVCS/FAC MGMT NCH CORPORATION 972438 TX 75062 132.00$ 4/2/2020 62225 BLDG MAINT SVCS PREVENTATIVE MAINTENANCE AT FIRE STATION 2ADMIN SVCS/FAC MGMT NCH CORPORATION 972438 TX 75062 132.00$ 4/2/2020 62225 BLDG MAINT SVCS PREVENTATIVE MAINTENANCE AT LEVY CENTERADMIN SVCS/FAC MGMT LAMPS PLUS - 52 CA 91311 84.98$ 4/2/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR GYM REMODEL AT THE SERVICE CENTERADMIN SVCS/FAC MGMT MCKENNA AUTOMOTIVE IL 60076 120.00$ 4/3/2020 65060 MATERIALS TO MAINTAIN AUTOSL HOSE REPAIR MATERIALSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 39.22$ 4/3/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL AND TOOLS FOR TEMP DRAIN LINEADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 150.75$ 4/3/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR TEMP HOT COLD WATER LINES AT CHANDLERADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 78.67$ 4/3/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR BASEBOARD IN MEETING ROOMADMIN SVCS/FAC MGMT THE HOME DEPOT 1902 IL 60202 623.53$ 4/3/2020 65050 BUILDING MAINTENANCE MATERIAL LIGHT SUPPORT AND WAREHOUSE POWERADMIN SVCS/FAC MGMT IL TOLLWAY-AUTOREPLENI IL 60515 40.00$ 4/3/2020 65060 MATERIALS TO MAINTAIN AUTOSL IPASS REPLENISHMENTADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 198.74$ 4/3/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR GYM REMODEL AT THE SERVICE CENTERADMIN SVCS/FAC MGMT LAMPS PLUS - 52 CA 91311 382.40$ 4/3/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR GYM REMODEL AT THE SERVICE CENTERADMIN SVCS/FAC MGMT THE HOME DEPOT 1902 IL 60202 331.20$ 4/6/2020 65050 BUILDING MAINTENANCE MATERIAL BUILDING MATERIALS AT CHANDLER FOR EOCADMIN SVCS/FAC MGMT THE HOME DEPOT 1902 IL 60202 228.52$ 4/6/2020 65050 BUILDING MAINTENANCE MATERIAL BUILDING MATERIALS FOR EOC AT CHANDLERADMIN SVCS/FAC MGMT STEINER ELEC CHICAGO IL 60608 (151.29)$ 4/6/2020 65050 BUILDING MAINTENANCE MATERIAL REFUND FOR MATERIAL FOR GYM REMODEL AT THE SERVICE CENTERJuly 13, 2020Page 1 of 6Page 25 of 30
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BMO Credit Card Statement for the Period ending April 26, 2020REPORTS TO INTERMEDIATE MERCHANT NAMEMERCHANT STATEMERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 364.41$ 4/6/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR DECK LIGHT REPAIRADMIN SVCS/FAC MGMT FRIGHTPROPS, LLC MN 55428 150.85$ 4/7/2020 65090 SAFETY EQUIPMENT HAND SANITIZERADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 104.50$ 4/7/2020 65050 BUILDING MAINTENANCE MATERIAL FIRE STATIONS 2 AND 3 LIGHTSADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 19.24$ 4/7/2020 65050 BUILDING MAINTENANCE MATERIAL FIRE STATIONS 2, 3 AND 4 LIGHTSADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 115.17$ 4/7/2020 65050 BUILDING MAINTENANCE MATERIAL LIGHTS BALLAST AND HIGH BAY SUPPORTADMIN SVCS/FAC MGMT BESTBUYCOM805744336536 MN 55423 83.98$ 4/8/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR GYM REMODEL AT THE SERVICE CENTERADMIN SVCS/FAC MGMT SAMSCLUB #6464 IL 60018 59.96$ 4/8/2020 65025 FOOD EOC SUPPLIESADMIN SVCS/FAC MGMT GRAINGER IL 60045 17.96$ 4/8/2020 65090 SAFETY EQUIPMENT EYE WASH STATION REFILLSADMIN SVCS/FAC MGMT GRAINGER IL 60045 35.92$ 4/8/2020 65090 SAFETY EQUIPMENT EYE WASH STATION REFILLSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 822.94$ 4/8/2020 65050 BUILDING MAINTENANCE MATERIAL BUILDING MATERIALS AT JAMES PARK FOR EOCADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 69.65$ 4/8/2020 65050 BUILDING MAINTENANCE MATERIAL BUILDING MATERIALS FOR CHANDLER AT EOCADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 63.88$ 4/8/2020 65050 BUILDING MAINTENANCE MATERIAL LIGHT INSTALLADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 37.65$ 4/8/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL AND TOOLS FOR TEMP DRAINADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 34.36$ 4/8/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIALS TO REMOVE HEATERSADMIN SVCS/FAC MGMT SPARTANCHASSIS (APA) MI 48813 78.48$ 4/9/2020 65060 MATERIALS TO MAINTAIN AUTOSL MATERIAL FOR TWO MOTOR PUMPADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 962.62$ 4/9/2020 65050 BUILDING MAINTENANCE MATERIAL COVID FOR FOOD PANTRY RACKSADMIN SVCS/FAC MGMT MENARDS MORTON GROVE I IL 60053 809.00$ 4/9/2020 65085 MINOR EQUIP & TOOLS TOOLS FOR FREEZER IN FOOD PANTRYADMIN SVCS/FAC MGMT ECOBRITE LINEN LLC IL 60076 1,971.80$ 4/9/2020 65090 SAFETY EQUIPMENT LINENS FOR COVID 19ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 39.04$ 4/9/2020 65050 BUILDING MAINTENANCE MATERIAL BUILDING MATERIALS FOR EOC AT CHANDLERADMIN SVCS/FAC MGMT THE HOME DEPOT 1902 IL 60202 203.98$ 4/9/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR MEETING ROOMADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 1,049.63$ 4/9/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR DECK LIGHT REPAIRADMIN SVCS/FAC MGMT INDIANA SAFETY & SUPPL IN 47501 643.50$ 4/10/2020 65090 SAFETY EQUIPMENT COVID19 PPEADMIN SVCS/FAC MGMT INDIANA SAFETY & SUPPL IN 47501 408.33$ 4/10/2020 65090 SAFETY EQUIPMENT MATERIAL FOR COVID19 PPEADMIN SVCS/FAC MGMT SAMS CLUB #6444 IL 60202 38.82$ 4/10/2020 65025 FOOD FISH FRYADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 30.22$ 4/10/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL AND TOOLS FOR CAULKING REST ROOM AT JAMES PARKADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 26.86$ 4/10/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR GFCI REPAIRADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 134.42$ 4/10/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR GYM REMODEL AT THE SERVICE CENTERADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 61.50$ 4/10/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIALS TO REPLACE BELIMOS FOR S1 AT THE MAIN LIBRARYADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 191.66$ 4/10/2020 65050 BUILDING MAINTENANCE MATERIAL SERVICE CENTER POWER REROUTE AND LIGHTSADMIN SVCS/FAC MGMT INDIANA SAFETY & SUPPL IN 47501 4,960.00$ 4/13/2020 65090 SAFETY EQUIPMENT PPE FOR COVID RESPONSEADMIN SVCS/FAC MGMT GENERALMEDI IL 60067 687.00$ 4/13/2020 65090 SAFETY EQUIPMENT MATERIAL FOR COVID19 PPEADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 34.51$ 4/13/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR WATER TANKADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 74.52$ 4/13/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR PAINTING CIVIC CENTER OFFICEADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 15.97$ 4/13/2020 65085 MINOR EQUIP & TOOLS TOOLS FOR TRUCKADMIN SVCS/FAC MGMT THE HOME DEPOT 1902 IL 60202 215.53$ 4/13/2020 65050 BUILDING MAINTENANCE MATERIAL LIGHTS AND POWER MAINTENANCEADMIN SVCS/FAC MGMT GROUPON INC IL 60654 277.80$ 4/13/2020 65090 SAFETY EQUIPMENT MATERIAL FOR COVID19 PPEADMIN SVCS/FAC MGMT HOTELSCOM9205912246429 WA 98004 (978.12)$ 4/13/2020 62295 TRAINING & TRAVEL HOTEL REFUNDADMIN SVCS/FAC MGMT ANDERSON LOCK CO IL 60018 1,057.50$ 4/14/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR REPAIR PARTS FOR AUTO DOORSADMIN SVCS/FAC MGMT IN FRESH START CUSTOM IL 60067 115.00$ 4/14/2020 65090 SAFETY EQUIPMENT POWDER COAT SANITARY ARM PULLSADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 168.06$ 4/14/2020 65050 BUILDING MAINTENANCE MATERIAL FILTERS FOR FURNACES AT GIBBS MORRISONADMIN SVCS/FAC MGMT GRAINGER IL 60045 193.42$ 4/15/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR EXHAUST FAN REPLACEMENTADMIN SVCS/FAC MGMT GRAINGER IL 60045 323.50$ 4/15/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR LIGHTSADMIN SVCS/FAC MGMT MENARDS MORTON GROVE I IL 60053 792.70$ 4/15/2020 65050 BUILDING MAINTENANCE MATERIAL BUILDING MATERIAL FOR EOC AT JAMES PARKADMIN SVCS/FAC MGMT CONNEXION IL 60089 136.50$ 4/15/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR LAMPSADMIN SVCS/FAC MGMT EVANSTON GLASS AND MIR IL 60201 1,000.00$ 4/15/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR WINDOW REPLACEMENTADMIN SVCS/FAC MGMT THE HOME DEPOT 1902 IL 60202 (642.98)$ 4/15/2020 65050 BUILDING MAINTENANCE MATERIAL RETURN FOR BUILDING MATERIALSADMIN SVCS/FAC MGMT THE UPS STORE #1037 IL 60202 12.29$ 4/15/2020 62275 POSTAGE CHARGEBACKS PART SHIPPED FOR FLEET SERVICESADMIN SVCS/FAC MGMT DOORS SYSTEMS INC IL 60563 447.25$ 4/15/2020 62225 BLDG MAINT SVCS DOOR SERVICES/ NEW CONTROLLERS FOR FIRE STATION 2ADMIN SVCS/FAC MGMT GRAINGER IL 60045 348.26$ 4/16/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR TOILET REPAIRSADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 467.50$ 4/16/2020 65050 BUILDING MAINTENANCE MATERIAL DRINKING FOUNTAINS AT FLEETWOODADMIN SVCS/FAC MGMT GFS STORE #1915 IL 60202 8.97$ 4/16/2020 65025 FOOD COVID MILK FOR EOCADMIN SVCS/FAC MGMT A&C PLASTIC PRODUCTS TX 77087 165.00$ 4/16/2020 65050 BUILDING MAINTENANCE MATERIAL CUSTOM VAN DIVIDER AND PD SPLASH GUARDSADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 4.40$ 4/17/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR GYM REMODEL AT THE SERVICE CENTERADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 (101.70)$ 4/17/2020 65050 BUILDING MAINTENANCE MATERIAL RETURN OF UNUSED SUPPLIESADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 110.83$ 4/17/2020 65050 BUILDING MAINTENANCE MATERIAL FOAM SEALS ETC 4 PLEXIGLAS PROJECTSADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 133.37$ 4/17/2020 65085 MINOR EQUIP & TOOLS TOOLS FOR TRUCKADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 37.97$ 4/17/2020 65090 SAFETY EQUIPMENT TRASH CANS AND BAGS 4 JAMES PARK FOOD DRIVEADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 660.58$ 4/17/2020 65050 BUILDING MAINTENANCE MATERIAL DRILL AND TAP SUPPORT FOR LIGHTS IN THE SERVICE CENTERADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 12.00$ 4/17/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR GYM REMODEL AT THE SERVICE CENTERADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 663.03$ 4/17/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR LIGHTSADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 1,193.02$ 4/20/2020 65050 BUILDING MAINTENANCE MATERIAL COVID FOOD PANTRY RACKSADMIN SVCS/FAC MGMT FIVE STAR SAFETY EQUIP IL 60103 5,500.00$ 4/20/2020 65090 SAFETY EQUIPMENT COVID SURGICAL MASKSADMIN SVCS/FAC MGMT FIVE STAR SAFETY EQUIP IL 60103 550.00$ 4/20/2020 65090 SAFETY EQUIPMENT MATERIAL FOR COVID19 PPEADMIN SVCS/FAC MGMT NEW RIDE INC IL 60201 345.00$ 4/20/2020 65060 MATERIALS TO MAINTAIN AUTOSL PD CAR REPAIRADMIN SVCS/FAC MGMT NEW RIDE INC IL 60201 373.05$ 4/20/2020 65060 MATERIALS TO MAINTAIN AUTOSL PD CAR REPAIRADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 59.94$ 4/20/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR REMODEL OF THE SERVICE CENTER GYMADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 22.92$ 4/20/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR ACKERMAN PARKADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 26.97$ 4/20/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR PAINTINGADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 30.30$ 4/20/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR PAINTING ACKERMAN PARKADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 19.27$ 4/20/2020 65050 BUILDING MAINTENANCE MATERIAL NEW FAUCET PARTS AT CLARK ST BEACHADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 192.48$ 4/20/2020 65050 BUILDING MAINTENANCE MATERIAL PLUMBING PART MATERIALSADMIN SVCS/FAC MGMT THE HOME DEPOT 1902 IL 60202 80.99$ 4/20/2020 65085 MINOR EQUIP & TOOLS TOOLS FOR VAN STOCKADMIN SVCS/FAC MGMT IL TOLLWAY-AUTOREPLENI IL 60515 40.00$ 4/20/2020 65060 MATERIALS TO MAINTAIN AUTOSL IPASS REPLENISHMENTADMIN SVCS/FAC MGMT THE HOME DEPOT #1981 IL 60714 7.03$ 4/20/2020 65090 SAFETY EQUIPMENT SANITIZER SPRAYADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 380.64$ 4/21/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR IRRIGATIONADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 203.08$ 4/21/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR METER INSTILLATIONADMIN SVCS/FAC MGMT U.S. PLASTIC CORPORATI OH 45801 270.62$ 4/22/2020 65090 SAFETY EQUIPMENT MATERIAL FOR COVID19 PPEADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 104.37$ 4/22/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIALS TO REPAIR PORCHADMIN SVCS/FAC MGMT VALLI PRODUCE IL 60202 9.63$ 4/22/2020 65025 FOOD COVID FRUIT FOR EOCADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 80.01$ 4/22/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR HEAT REPAIRADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 24.64$ 4/22/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR LIGHT REPAIRADMIN SVCS/FAC MGMT CUMMINS INC - E3 MN 55110 1,540.00$ 4/23/2020 62509 SERVICE AGREEMENTS/ CONTRACTS ANNUAL SUBSCRIPTIONADMIN SVCS/FAC MGMT METAL SUPERMARKETS NIL IL 60174 97.51$ 4/23/2020 65050 BUILDING MAINTENANCE MATERIAL METAL 4 CUSTOM BRACKETS FOR PD PLEXI PROJECTJuly 13, 2020Page 2 of 6Page 26 of 30
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BMO Credit Card Statement for the Period ending April 26, 2020REPORTS TO INTERMEDIATE MERCHANT NAMEMERCHANT STATEMERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 36.84$ 4/23/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIALS TO FIX THE PORCH AT THE BOILER APARTMENTADMIN SVCS/FAC MGMT DIMENSION DESIGN IL 60026 2,000.00$ 4/24/2020 65090 SAFETY EQUIPMENT REUSABLE MASKS FOR COVIDADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 1,000.00$ 4/24/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR FAUCETSADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 1,000.00$ 4/24/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR FAUCETSADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 1,000.00$ 4/24/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR FAUCETSADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 61.96$ 4/24/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR FAUCETSADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 32.14$ 4/24/2020 65050 BUILDING MAINTENANCE MATERIAL NUTS AND BOLTS FOR PD PLEXI SPLASH GUARD PROJECTADMIN SVCS/FAC MGMT WALGREENS #2619 IL 60201 3.59$ 4/24/2020 65095 OFFICE SUPPLIES CARD FOR DAN WADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 21.28$ 4/24/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR PORCHADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 9.62$ 4/24/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIALS TO REPAIR TABLEADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 60.14$ 4/24/2020 65085 MINOR EQUIP & TOOLS TOOLS FOR TRUCKADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 214.20$ 4/24/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR LAMPSADMIN SVCS/HUMAN RES ACT ACTIVE EVENTS REG OH 45406 (731.25)$ 4/1/2020 62295 TRAINING & TRAVEL REFUND OF TYLER CONNECT REGISTRATIONADMIN SVCS/HUMAN RES USPS PO 1626220204 IL 60201 6.95$ 4/24/2020 62315 POSTAGE 1ST Q 941 POSTAGEADMIN SVCS/INFO SYS CDW GOVT #XJJ7594 IL 60061 206.46$ 3/26/2020 65615 INFRASTRUCTURE SUPPLIS EOC - PATCH CABLES, POWER STRIPS, CABLE COVERS, EXTENSION CORDS - COVIDADMIN SVCS/INFO SYS CDW GOVT #XJL2510 IL 60061 597.00$ 3/26/2020 65555 PERSONAL COMPUTER EQ RCCC CONFERENCE PHONEADMIN SVCS/INFO SYS CDW GOVT #XJM5840 IL 60061 164.36$ 3/26/2020 65615 INFRASTRUCTURE SUPPLIS EOC - POWER STRIPS, PATCH CABLES, EXTENSION CORDS, CABLE COVERS - COVIDADMIN SVCS/INFO SYS CDW GOVT #XJM5842 IL 60061 22.04$ 3/26/2020 65615 INFRASTRUCTURE SUPPLIS EOC- CAT5E PATCH CABLES - COVIDADMIN SVCS/INFO SYS ZENDESK, INC. CA 94103 311.66$ 3/26/2020 64505 TELCOMMUNICATIONS 311 CLOUD BASED CALL CENTER - COVIDADMIN SVCS/INFO SYS ZENDESK, INC. CA 94103 631.04$ 3/26/2020 64505 TELCOMMUNICATIONS 311 CLOUD CALL CENTER PROVIDERADMIN SVCS/INFO SYS DRI JABRABLUEPARROTT MN 55343 888.25$ 3/27/2020 64505 TELCOMMUNICATIONS 311 HEADSETS - COVIDADMIN SVCS/INFO SYS KNACK.COM PA 17543 79.00$ 3/30/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSEADMIN SVCS/INFO SYS HELLO HELLOSIGN CA 94158 15.00$ 3/30/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSEADMIN SVCS/INFO SYS ZOHO CORPORATION CA 94588 3,776.00$ 3/31/2020 62340 IS SUPPORT FEESANNUAL SUBSCRIPTION FEE FOR MANAGEENGINEASSET EXPLORER ADDONS FOR 15ADMIN SVCS/INFO SYS AT&T BILL PAYMENT TX 75202 87.75$ 4/1/2020 62341 INTERNET SOLUTION PROVIDERS FOUNTAIN SQUARE BLUE LIGHT EMERGENCY PHONE CELLULAR UPLINKSADMIN SVCS/INFO SYS DNH GODADDY.COM AZ 85260 159.98$ 4/1/2020 62341 INTERNET SOLUTION PROVIDERS SSL CERTIFICATE RENEWALADMIN SVCS/INFO SYS ADOBE 800-833-6687 CA 95110 15.93$ 4/1/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSEADMIN SVCS/INFO SYS LOGMEIN GOTOWEBINAR MA 02210 376.18$ 4/2/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSEADMIN SVCS/INFO SYS LIBERATED SYNDICATION PA 15213 15.00$ 4/2/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSEADMIN SVCS/INFO SYS NEWEGG INC CA 91748 297.64$ 4/2/2020 62250 COMPUTER EQUIPMENT MAINT 2 WEB CAMERAS FOR INVENTORYADMIN SVCS/INFO SYS DMI DELL SMALL BUS TX 78682 187.03$ 4/6/2020 65615 INFRASTRUCTURE SUPPLIS SAS CABLES FOR SAN HARD DRIVE EXPANSIONADMIN SVCS/INFO SYS SENTINEL TECHNOLOGIES IL 60515 1,762.00$ 4/7/2020 64505 TELCOMMUNICATIONS CISCO ROUTER DSP CHIPS - CALLONE SIP PROJECTADMIN SVCS/INFO SYS SENTINEL TECHNOLOGIES IL 60515 2,731.00$ 4/7/2020 64505 TELCOMMUNICATIONS CISCO VOICE ROUTER INTERFACE CARDS - CALLONE SIP PROJECTADMIN SVCS/INFO SYS ZOOM.US CA 95113 7.74$ 4/7/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSEADMIN SVCS/INFO SYS M&R ELECTRONICS SYSTEM IL 60069 404.79$ 4/8/2020 65555 PERSONAL COMPUTER EQ RCCC S2 BUILDIGN ACCESS CONTROL SYSTEM PROXIMITY CARDSADMIN SVCS/INFO SYS HELLO HELLOSIGN CA 94158 23.71$ 4/8/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSEADMIN SVCS/INFO SYS ZOOM.US CA 95113 7.09$ 4/8/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSEADMIN SVCS/INFO SYS ZENDESK, INC. CA 94103 500.00$ 4/9/2020 64505 TELCOMMUNICATIONS 311 CLOUD BASED CONTACT CENTER - COVIDADMIN SVCS/INFO SYS DMI DELL HIGHER EDUC TX 78682 419.90$ 4/10/2020 62250 COMPUTER EQUIPMENT MAINT 35262 DELL POWER ADAPTERSADMIN SVCS/INFO SYS ZOOM.US CA 95113 5.81$ 4/10/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSEADMIN SVCS/INFO SYS PAYPAL SUMMERBREEZ EB CA 95131 250.00$ 4/10/2020 62250 COMPUTER EQUIPMENT MAINT REFURBISHED TAPE DRIVESADMIN SVCS/INFO SYS ZENDESK, INC. CA 94103 3,524.00$ 4/13/2020 64505 TELCOMMUNICATIONS 311 CLOUD BASED CALL CENTER - COVIDADMIN SVCS/INFO SYS VIRTRU DC 20016 42.04$ 4/14/2020 62340 IS SUPPORT FEES SINGLE VIRTRU EMAIL ENCRYPTION LICENSEADMIN SVCS/INFO SYS CDW GOVT #XNK8131 IL 60061 203.46$ 4/15/2020 65618 SECURITY CAMERA SUPPLIES POE INJECTORSADMIN SVCS/INFO SYS SNAPENGAGE CHAT CO 80302 584.00$ 4/15/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSEADMIN SVCS/INFO SYS XAQT, INC IL 60043 1,500.00$ 4/16/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSEADMIN SVCS/INFO SYS DROPBOX G76YW81M5LLM CA 94107 19.99$ 4/16/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSEADMIN SVCS/INFO SYS SMK SURVEYMONKEY.COM CA 94301 2,500.00$ 4/16/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSEADMIN SVCS/INFO SYS HELLO HELLOSIGN CA 94158 19.35$ 4/17/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSEADMIN SVCS/INFO SYS CITRIX SYSTEMS, INC. FL 33309 11.00$ 4/20/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSEADMIN SVCS/INFO SYS GOOGLE GOOGLE STORAGE CA 94043 1.99$ 4/20/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSEADMIN SVCS/INFO SYS ASANA.COM CA 94103 358.33$ 4/20/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSEADMIN SVCS/INFO SYS ASANA.COM CA 94103 573.33$ 4/20/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSEADMIN SVCS/INFO SYS ZOOM.US CA 95113 19.32$ 4/20/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSEADMIN SVCS/INFO SYS ZOOM.US CA 95113 259.87$ 4/20/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSEADMIN SVCS/INFO SYS ASANA.COM CA 94103 318.48$ 4/22/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSEADMIN SVCS/INFO SYS HELLO HELLOFAX CA 94158 129.81$ 4/23/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSEADMIN SVCS/INFO SYS ZOHO CORPORATION CA 94588 8,388.00$ 4/23/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSEADMIN SVCS/INFO SYS B&H PHOTO 800-606-6969 NY 10001 220.28$ 4/24/2020 65618 SECURITY CAMERA SUPPLIES IP SECURITY CAMERAS HOWARD STREET THEATREADMIN SVCS/INFO SYS VIRTRU DC 20036 285.65$ 4/24/2020 62340 IS SUPPORT FEES 7 VIRTRU EMAIL ENCRYPTION LICENSESADMIN SVCS/PARKING THE HOME DEPOT #1902 IL 60202 121.42$ 3/26/2020 65125 OTHER COMMODITIES SERGE PROTECTORS FOR EOCADMIN SVCS/PARKING THE HOME DEPOT #1902 IL 60202 140.09$ 3/30/2020 65050 BUILDING MAINTENANCE MATERIAL BUILDING MATERIAL FOR SHELTER.ADMIN SVCS/PARKING THE HOME DEPOT 1902 IL 60202 206.21$ 3/30/2020 65125 OTHER COMMODITIES BUILDING MATERIAL FOR SHELTER, LUMBER AND BUMP HATS.ADMIN SVCS/PARKING C AND R EQUIPMENT SERV IL 60609 96.66$ 3/30/2020 65125 OTHER COMMODITIES STAINLESS STEEL COUNTER TOP / CHANDLER CENTERADMIN SVCS/PARKING C AND R EQUIPMENT SERV IL 60609 96.66$ 3/30/2020 65125 OTHER COMMODITIES STAINLESS STEEL COUNTER TOPS. CHANDLER CENTER.ADMIN SVCS/PARKING LEVELUPPOTBELLY969099 MA 02114 133.29$ 4/1/2020 62295 TRAINING & TRAVEL TRAININGADMIN SVCS/PARKING C AND R EQUIPMENT SERV IL 60609 850.00$ 4/6/2020 65125 OTHER COMMODITIES STAINLESS STEEL SINK COVERING FOR CHANDLER CENTER.ADMIN SVCS/PARKING LEMOI ACE HARDWARE IL 60201 70.54$ 4/7/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR EMERGENCY SHELTER.ADMIN SVCS/PARKING GFS STORE #1915 IL 60202 77.90$ 4/9/2020 65125 OTHER COMMODITIES THERMOMETER FOR REFRIGERATION COOLERS FOR FOOD PANTRY, RELATED TO COADMIN SVCS/PARKING THE HOME DEPOT 1902 IL 60202 366.07$ 4/16/2020 65125 OTHER COMMODITIES FOOD PANTRY SUPPLIES.ADMIN SVCS/PARKING VALLI PRODUCE IL 60202 8,787.47$ 4/16/2020 65025 FOOD FOOD PANTRY.ADMIN SVCS/PARKING LEMOI ACE HARDWARE IL 60201 42.90$ 4/20/2020 65050 BUILDING MAINTENANCE MATERIAL GARAGE TOOLSADMIN SVCS/PARKING THE HOME DEPOT 1902 IL 60202 236.60$ 4/22/2020 65125 OTHER COMMODITIES BOXES FOR EMERGENCY FOOD PANTRY.ADMIN SVCS/PARKING VALLI PRODUCE IL 60202 4,292.50$ 4/23/2020 65025 FOOD FOOD PANTRYCITY MGR OFFICE EVANSTON NOW IL 60201 79.95$ 3/30/2020 62360 MEMBERSHIP DUES MEMBERSHIP DUES FOR CITY STAFFCITY MGR OFFICE ZOOM.US CA 95113 14.99$ 4/15/2020 62360 MEMBERSHIP DUES VIDEOCONFERENCE MEMBERSHIP FOR MANAGEMENT MEETINGSCITY MGR OFFICE STK SHUTTERSTOCK NY 10118 125.00$ 4/20/2020 62205 ADVERTISING MONTHLY SHUTTERSTOCK SUBSCRIPTIONCMO/COM ENGAGEMENT MINUTEMAN PRESS IL 60201 1,164.74$ 3/27/2020 62210 PRINTING COVID-19 FLYERS AND POSTERS DISTRIBUTED TO GROCERY STORES AND BUSINESSCMO/COM ENGAGEMENT CANVA 02667-24761320 DE 19934 180.00$ 4/22/2020 62205 ADVERTISING DESIGN SOFTWARE FOR PARKS AND REC AND CITY MANAGER'S OFFICE PROMOTIONCMO/COM ENGAGEMENT CANVA 02667-24761320 DE 19934 90.00$ 4/22/2020 62490 OTHER PROGRAM COSTS DESIGN SOFTWARE FOR PARKS AND REC AND CITY MANAGER'S OFFICE PROMOTIONCMO/COM ENGAGEMENT MINUTEMAN PRESS IL 60201 319.15$ 4/23/2020 62210 PRINTING PRINTED MATERIALS (ENGLISH/SPANISH) WITH INFORMATION ABOUT FACE COVERINCMO/FINANCE ACT ACTIVE EVENTS REG OH 45406 (975.00)$ 4/1/2020 62295 TRAINING & TRAVEL REFUND FOR NEW WORLD CONFERENCE CANCELLATIONCMO/FINANCE TRIBUNE PUBLISHING COM TX 75067 18.31$ 4/6/2020 62496 DED INOCULATION BID 20-14 AD NOTICE 2020 DUTCH ELM DISEASE PREVENTION PROGRAMJuly 13, 2020Page 3 of 6Page 27 of 30
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BMO Credit Card Statement for the Period ending April 26, 2020REPORTS TO INTERMEDIATE MERCHANT NAMEMERCHANT STATEMERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONCMO/FINANCE TRIBUNE PUBLISHING COM TX 75067 1,826.62$ 4/6/2020 65515 OTHER IMPROVEMENTS BID 20-26 AD NOTICE 2020 MFT STREET RESURFACING PROJECT#420007CMO/FINANCE TRIBUNE PUBLISHING COM TX 75067 18.31$ 4/13/2020 62180 STUDIES RFP 20-32 AD NOTICE HYDRAULIC MODELING SERVICESCMO/FINANCE TRIBUNE PUBLISHING COM TX 75067 20.02$ 4/13/2020 62205 ADVERTISING BID 20-07 AD NOTICE 2020 PARKING LOT IMPROVEMENTS PROJECT #420020CMO/FINANCE TRIBUNE PUBLISHING COM TX 75067 79.17$ 4/21/2020 62205 ADVERTISING BID 20-09 AD NOTICE 2020 ALLEY IMPROVEMENTS PROJECT #420002CMO/FINANCE TRIBUNE PUBLISHING COM TX 75067 17.45$ 4/21/2020 62205 ADVERTISING BID 20-31 AD NOTICE FITZSIMMONS TENNIS COURT IMPROVEMENTS PROJECT #52000COMM ECON DEV GBLHEALTHCARERESOURCES FL 33410 150.00$ 3/26/2020 62664 ENTREPRENEURSHIP SUPPORT ENTREPRENEURSHIP GRANT TO KIMBERLY HOLMES. AUTOPAYMENT. REQUIRES REICOMM ECON DEV TRIBUNE PUBLISHING COM TX 75067 35.45$ 3/27/2020 62205 ADVERTISING CHICAGO TRIBUNE AD FOR ZBA MEETING ON 03-17-2020COMM ECON DEV TRIBUNE PUBLISHING COM TX 75067 73.17$ 4/17/2020 62205 ADVERTISING CHICAGO TRIBUNE AD FOR ZBA MEETING ON 05 -19-2020COMM ECON DEV TRIBUNE PUBLISHING COM TX 75067 98.88$ 4/21/2020 62205 ADVERTISING CHICAGO TRIBUNE AD FOR PLAN COMMISION MEETING ON 05-13-2020FIRE DEPARTMENT THE HOME DEPOT #1902 IL 60202 72.96$ 3/30/2020 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIESFIRE DEPARTMENT TARGET 00032839 IL 60201 28.65$ 3/31/2020 62335 DATA PROCESSING SERVICES IPAD CHARGERFIRE DEPARTMENT CITY WELDING SALES & S IL 60076 35.93$ 4/1/2020 65075 MEDICAL & LAB SUPPLIES REPAIR PARTSFIRE DEPARTMENT ADW DIABETES LLC FL 33064 99.90$ 4/3/2020 65075 MEDICAL & LAB SUPPLIES GLUCOMETERSFIRE DEPARTMENT ADW DIABETES LLC FL 33064 459.36$ 4/3/2020 65075 MEDICAL & LAB SUPPLIES GLUCOSE TEST STRIPSFIRE DEPARTMENT SUPERIOR INDUSTRIAL SP IL 60714 67.74$ 4/3/2020 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIESFIRE DEPARTMENT SUPERIOR INDUSTRIAL SP IL 60714 57.04$ 4/3/2020 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIESFIRE DEPARTMENT SUPERIOR INDUSTRIAL SP IL 60714 239.68$ 4/3/2020 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIESFIRE DEPARTMENT THE HOME DEPOT 1902 IL 60202 93.46$ 4/6/2020 62295 TRAINING & TRAVEL OPERATIONS SUPPLIES (TRUFUEL)FIRE DEPARTMENT THE HOME DEPOT 1902 IL 60202 262.15$ 4/6/2020 62295 TRAINING & TRAVEL TRAINING EQUIPMENTFIRE DEPARTMENT THE HOME DEPOT 1902 IL 60202 416.55$ 4/6/2020 62295 TRAINING & TRAVEL TRAINING EQUIPMENTFIRE DEPARTMENT THE HOME DEPOT #1902 IL 60202 43.94$ 4/8/2020 65085 MINOR EQUIP & TOOLS ALKALINE BATTERIESFIRE DEPARTMENT SUPERIOR INDUSTRIAL SP IL 60714 233.01$ 4/8/2020 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIESFIRE DEPARTMENT THE HOME DEPOT #1902 IL 60202 699.30$ 4/13/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL APPLIANCE REPLACEMENTFIRE DEPARTMENT SUPERIOR INDUSTRIAL SP IL 60714 74.44$ 4/16/2020 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIESFIRE DEPARTMENT PARTS TOWN IL 60101 61.47$ 4/20/2020 65085 MINOR EQUIP & TOOLS APPLIANCE REPAIRFIRE DEPARTMENT GARVEYS OFFICE PRODUCT IL 60714 184.11$ 4/22/2020 65555 PERSONAL COMPUTER EQ EOC PRINTER CARTRIDGEFIRE DEPARTMENT SUPERIOR INDUSTRIAL SP IL 60714 31.18$ 4/22/2020 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIESFIRE DEPARTMENT SUPERIOR INDUSTRIAL SP IL 60714 75.07$ 4/22/2020 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIESFIRE DEPARTMENT TARGET 00032839 IL 60201 69.99$ 4/23/2020 65085 MINOR EQUIP & TOOLS STA 4 COFFEEMAKERFIRE DEPARTMENT SOAPIES IL 60202 400.00$ 4/24/2020 65625 FURNITURES AND FIXTURES COVID FACE MASKSFIRE DEPARTMENT SOAPIES IL 60202 500.00$ 4/24/2020 65625 FURNITURES AND FIXTURES COVID FACE MASKSHEALTH/HUMAN SVCS IL PROF LICENSE FEE IL 62786 153.38$ 4/6/2020 62360 MEMBERSHIP DUES DIRECTOR RENEWAL OF PROFESSIONAL LICENCE.HEALTH/HUMAN SVCS MS.GOV SWMFT MS 39201 113.44$ 4/8/2020 62360 MEMBERSHIP DUES SOCIAL WORK LICENSE RENEWALHEALTH/HUMAN SVCS OLIVE GARDEN 0021551 IL 60173 21.15$ 4/13/2020 65025 FOOD COVID CLIENT MEALHEALTH/HUMAN SVCS RED ROBIN NO 224 IL 60173 26.06$ 4/13/2020 65025 FOOD COVID19 CLIENT MEALHEALTH/HUMAN SVCS DAN THAI IL 60194 22.40$ 4/13/2020 65025 FOOD COVID19 CLIENT MEAL STAY AT HOTELHEALTH/HUMAN SVCS DOORDASH EGG HARBOR CA CA 94103 25.53$ 4/13/2020 65025 FOOD COVID19 CLIENT MEALHEALTH/HUMAN SVCS OLIVE GARDEN 0021551 IL 60173 23.61$ 4/14/2020 65025 FOOD COVID19 CLIENT MEALHEALTH/HUMAN SVCS VENNGAGE.COM ON M6R2B7 49.00$ 4/20/2020 62340 IS SUPPORT FEES ACCESS TO INFOGRAPHIC DATA VISUALIZATION TOOLHEALTH/HUMAN SVCS NATIONAL ENVIRONMENTAL CO 80246 (145.00)$ 4/23/2020 62360 MEMBERSHIP DUES REFUNDLEGAL DEPARTMENT IIT TOUCHNET IL 60616 (820.00)$ 3/26/2020 62295 TRAINING & TRAVEL REFUND FOR CIVIL RIGHTS LITIGATION CONFERENCE FOR RUGGIE/ CUMMINGSCANCLEGAL DEPARTMENT IL MUNICIPAL LEAGUE IL 62701 (100.00)$ 4/13/2020 62295 TRAINING & TRAVEL CONFERENCE CANCELLATIONLEGAL DEPARTMENT ILEFILE 009128545-0 IL 60602 121.00$ 4/24/2020 62345 COURT COSTS/LITIGATION E-FILING FOR A CASELEGAL DEPARTMENT ILEFILE 009128545-0 TX 75024 3.50$ 4/24/2020 62345 COURT COSTS/LITIGATION SERVICE FEE FOR E-FILEPOLICE DEPARTMENT PSTC - 911 CARES CA 94065 59.85$ 3/26/2020 65095 OFFICE SUPPLIES SANITARY MOUSE PADS FOR 911 CENTER CONSOLE POSITIONSPOLICE DEPARTMENT UBER TRIP CA 94105 7.78$ 3/26/2020 62490 OTHER PROGRAM COSTS UBER RIDE FOR RESIDENCE FOR ELDERLYPOLICE DEPARTMENT KENNY THE KLEENER-SKOK IL 60076 25.02$ 3/27/2020 62490 OTHER PROGRAM COSTS CLEANING SERVICE - PRISONER BLANKETSPOLICE DEPARTMENT PAYPAL WIUILETSB CA 95131 (355.00)$ 3/27/2020 62295 TRAINING & TRAVEL REFUND FOR CANCELLED CONFERENCE DUE TO COVID-19POLICE DEPARTMENT VITALITY MEDICAL INC UT 84121 (90.75)$ 3/31/2020 65095 OFFICE SUPPLIES CAVICIDE WIPE CREDITSPOLICE DEPARTMENT TARGET.COM MN 55445 30.78$ 4/1/2020 65095 OFFICE SUPPLIES PAPER PLATES & PLASTIC WARE FOR 9-1-1 CENTER KITCHENETTE - COVID-19 HYGIENPOLICE DEPARTMENT UBER TRIP CA 94105 10.45$ 4/2/2020 62490 OTHER PROGRAM COSTS UBER RIDE PER HEALTH DEPT REQUESTPOLICE DEPARTMENT US FLEET TRACKING OK 73013 149.80$ 4/3/2020 65122 NARCOTICS ENFORCEMENT EXPENSE APRIL GPS SERVICEPOLICE DEPARTMENT UBER TRIP CA 94105 31.40$ 4/13/2020 62490 OTHER PROGRAM COSTS UBER RIDE TO SHELTERPOLICE DEPARTMENT UBER TRIP CA 94105 13.41$ 4/17/2020 62490 OTHER PROGRAM COSTS UBER RIDE TO COURT HOUSEPOLICE DEPARTMENT GOVERNMENT FINANCE OFF IL 60601 35.00$ 4/21/2020 62490 OTHER PROGRAM COSTS GOVERNMENT FINANCE OFFICERS ASSOCIATIONPOLICE DEPARTMENT HARPER CE-DESTINY IL 60067 (20.00)$ 4/23/2020 62295 TRAINING & TRAVEL REFUND FOR CANCELLED MOTORCYCLE CLASS. CANCELLED TO DO COVID-19POLICE DEPARTMENT UBER TRIP CA 94105 9.22$ 4/24/2020 62490 OTHER PROGRAM COSTS UBER RIDE TO SHELTERPRCS/ADMINISTRATION JENNIFERS EDIBLES IL 60201 150.00$ 3/26/2020 65025 FOOD EOC BREAKFASTPRCS/ADMINISTRATION HOPKINS MEDICAL PRODUC MI 49316 314.74$ 3/27/2020 65090 SAFETY EQUIPMENT COVID PPEPRCS/ADMINISTRATION CHIPOTLE ONLINE CA 92660 157.50$ 3/27/2020 65025 FOOD EOC LUNCHPRCS/ADMINISTRATION EINSTEIN BROS-ONLINE C CO 80228 56.76$ 3/30/2020 65025 FOOD EOC BREAKFASTPRCS/ADMINISTRATION SQ BAGEL ART CAFE IL 60201 225.00$ 4/1/2020 65025 FOOD EOC LUNCHPRCS/ADMINISTRATION TST EGGSPERIENCE EXPR IL 60201 161.48$ 4/1/2020 65090 SAFETY EQUIPMENT EOC BREAKFASTPRCS/ADMINISTRATION THE HOME DEPOT PRO FL 32204 40.05$ 4/2/2020 65090 SAFETY EQUIPMENT COVID PPEPRCS/ADMINISTRATION BEST BUY 00004143 MI 48071 68.89$ 4/3/2020 65095 OFFICE SUPPLIES REPLACEMENT POWER CORD FOR LAPTOP TO WORK FROM HOME DURING COVID-19PRCS/ADMINISTRATION MEDONTHEGOCOM GA 30004 157.85$ 4/6/2020 65090 SAFETY EQUIPMENT COVID PPEPRCS/ADMINISTRATION HOPKINS MEDICAL PRODUC MI 49316 61.26$ 4/6/2020 65090 SAFETY EQUIPMENT COVID PPEPRCS/ADMINISTRATION EINSTEIN BROS-ONLINE C CO 80228 72.19$ 4/6/2020 65025 FOOD EOC BREAKFASTPRCS/ADMINISTRATION HECKYS.COM IL 60201 216.64$ 4/7/2020 65025 FOOD EOC LUNCHPRCS/ADMINISTRATION THE HOME DEPOT PRO FL 32204 127.00$ 4/8/2020 65090 SAFETY EQUIPMENT COVID PPEPRCS/ADMINISTRATION TST TAG S BAKERY IL 60201 47.70$ 4/8/2020 65025 FOOD EOC BREAKFASTPRCS/ADMINISTRATION PAYPAL HOCKEYMOM CA 95131 4,314.60$ 4/8/2020 65090 SAFETY EQUIPMENT COVID PPEPRCS/ADMINISTRATION HOPKINS MEDICAL PRODUC MI 49316 481.32$ 4/9/2020 65090 SAFETY EQUIPMENT COVID PPEPRCS/ADMINISTRATION POTBELLY #5 IL 60201 186.00$ 4/13/2020 65025 FOOD EOC LUNCHPRCS/ADMINISTRATION SAMSCLUB.COM AR 72712 87.56$ 4/13/2020 65025 FOOD EOC FOOD SUPPLIESPRCS/ADMINISTRATION IN AMANECER BREAKFAST IL 60202 160.00$ 4/14/2020 65025 FOOD EOC BREAKFASTPRCS/ADMINISTRATION APEX PROCUREMENT TX 76092 6,720.00$ 4/15/2020 65090 SAFETY EQUIPMENT COVID PPEPRCS/ADMINISTRATION 22 - LOU MALNATIS PIZZ IL 60201 186.10$ 4/16/2020 65025 FOOD EOC LUNCHPRCS/ADMINISTRATION JEWEL-OSCO IL 60202 59.99$ 4/16/2020 65025 FOOD EOC LUNCHPRCS/ADMINISTRATION BENNISONS BAKERY INC IL 60201 66.48$ 4/17/2020 65025 FOOD EOC BREAKFASTPRCS/ADMINISTRATION JEWEL-OSCO IL 60202 59.99$ 4/20/2020 65025 FOOD EOC LUNCHPRCS/ECOLOGY CNTR PET SUPPLIES PLUS #412 IL 60202 6.50$ 3/31/2020 62490 OTHER PROGRAM COSTS ANIMAL FOODPRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 4.46$ 3/31/2020 62490 OTHER PROGRAM COSTS ANIMAL FOODJuly 13, 2020Page 4 of 6Page 28 of 30
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BMO Credit Card Statement for the Period ending April 26, 2020REPORTS TO INTERMEDIATE MERCHANT NAMEMERCHANT STATEMERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 5.66$ 4/2/2020 62490 OTHER PROGRAM COSTS ANIMAL FEEDPRCS/ECOLOGY CNTR LLLREPTILE AND SUPPLY CA 92081 46.94$ 4/2/2020 62490 OTHER PROGRAM COSTS ANIMAL FOODPRCS/ECOLOGY CNTR PET SUPPLIES PLUS #412 IL 60202 20.98$ 4/9/2020 62490 OTHER PROGRAM COSTS ANIMAL SUPPLIESPRCS/ECOLOGY CNTR CHEWY.COM FL 33004 43.69$ 4/15/2020 62490 OTHER PROGRAM COSTS ANIMAL BEDDING AND FOODPRCS/ECOLOGY CNTR PETSMART # 0428 IL 60647 4.99$ 4/17/2020 62490 OTHER PROGRAM COSTS ANIMAL FOODPRCS/ECOLOGY CNTR PET SUPPLIES PLUS #412 IL 60202 27.96$ 4/20/2020 62490 OTHER PROGRAM COSTS URGENT HEAT LAMP PURCHASE FOR ANIMALSPRCS/ECOLOGY CNTR GFS STORE #1915 IL 60202 33.98$ 4/23/2020 62490 OTHER PROGRAM COSTS BEE FOODPRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 3.98$ 4/24/2020 62490 OTHER PROGRAM COSTS ANIMAL FOODPRCS/FLEETWOOD CNTR NETFLIX.COM CA 95032 15.99$ 4/16/2020 62511 ENTERTAIN/PERFORMER SERV STREAMING SERVICEPRCS/LEVY SEN CNTR THE HOME DEPOT #1902 IL 60202 131.24$ 4/2/2020 65040 JANITORIAL SUPPLIES CLEANING/JANITORIAL SUPPLIESPRCS/LEVY SEN CNTR PARTY CITY BOPIS IL 60563 (3.20)$ 4/7/2020 65110 REC PROGRAM SUPPLIES CREDIT FOR TAXPRCS/RBT CROWN CNTR US FIGURE SKATING CO 80906 63.00$ 3/26/2020 65110 REC PROGRAM SUPPLIES THEATRE ON ICE INTERMEDIATE USFS 2020 MEMBERSHIPPRCS/RBT CROWN CNTR US FIGURE SKATING CO 80906 63.00$ 3/26/2020 65110 REC PROGRAM SUPPLIES THEATRE ON ICE PRELIMINARY 2020 USFS MEMBERSHIPPRCS/RBT CROWN CNTR THE HOME DEPOT #1902 IL 60202 28.23$ 4/2/2020 65050 BUILDING MAINTENANCE MATERIAL MAINTENANCE SUPPLIESPRCS/RECREATION SIMPLYSTAMPS.COM FL 32207 89.85$ 3/30/2020 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SENIOR TRANSIT PROGRAMPRCS/RECREATION BIG LOTS #4673 IL 60714 4.00$ 4/6/2020 65110 REC PROGRAM SUPPLIES GRASS TISSUE FOR KIDS CLUB PLANTING ACTIVITY AT THE FARMERS' MARKETPRCS/RECREATION OTC BRANDS INC NE 68137 281.52$ 4/6/2020 65110 REC PROGRAM SUPPLIES SUPPLIES FOR FARMERS'MARKET KIDS CLUB ACTIVITIESPRCS/RECREATION GOOGLE YOUTUBE TV CA 94043 49.99$ 4/6/2020 65110 REC PROGRAM SUPPLIES TV SERVICE FOR ROBERT CROWN CENTERPRCS/RECREATION S&S WORLDWIDE, INC. CT 06415 101.77$ 4/7/2020 65110 REC PROGRAM SUPPLIES SUPPLIES FOR FARMERS" MARKET ACTIVITIESPRCS/RECREATION NORTH AMERICAN CORP IL 60025 188.00$ 4/7/2020 65095 OFFICE SUPPLIES HAND SANITIZER REFILLS FOR THE FARMERS' MARKETPRCS/RECREATION MARSHALL DRY GOODS AR 72501 128.00$ 4/9/2020 65095 OFFICE SUPPLIES MATERIAL FOR VENDOR MASKS AT THE FARMERS' MARKETPRCS/RECREATION EMERGENCY MEDICAL PROD OH 94043 83.90$ 4/20/2020 65075 MEDICAL & LAB SUPPLIES REMAINDER OF ORDER FROM MARCH 2020 THAT WAS OUT OF STOCK. SUPPLIES FORPUBLIC WORKS AGENCY SAF-T-GARD INTERNATION IL 60062 259.00$ 4/2/2020 65090 SAFETY EQUIPMENT PPE SUPPLIES COVID-19 (COVERALLS)PUBLIC WORKS AGENCY SAF-T-GARD INTERNATION IL 94043 80.00$ 4/3/2020 65090 SAFETY EQUIPMENT PPE SUPPLIES COVIDF-19 (GLOVES)PUBLIC WORKS AGENCY CORE & MAIN LP 482 IL 60044 453.60$ 4/13/2020 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MARKING PAINTPUBLIC WORKS AGENCY THE HOME DEPOT #1902 IL 60202 28.68$ 4/13/2020 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MARKING PAINTPUBLIC WORKS AGENCY SAF-T-GARD INTERNATION IL 60062 467.00$ 4/15/2020 65090 SAFETY EQUIPMENT PPE SUPPLIES COVID-19 (COVERALLS)PUBLIC WORKS AGENCY BUILDERS ASPHALT SKOKI IL 60076 119.07$ 4/22/2020 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MATERIALS TO IMPROVE (ASPHALT)PUBLIC WORKS/PLAN-ENG TRIBUNE PUBLISHING COM TX 75067 29.89$ 3/26/2020 62205 ADVERTISING LEGAL POSTING FOR GREENLEAF LARGE DIAMETER SEWER LININGPUBLIC WORKS/PLAN-ENG ILLINOIS AWWA IL 60174 (305.00)$ 3/27/2020 62295 TRAINING & TRAVEL REFUND FOR AWWA CONFERENCE REGISTRATION FEEPUBLIC WORKS/SERVICE LEMOI ACE HARDWARE IL 60201 27.96$ 3/26/2020 65085 MINOR EQUIP & TOOLS BATTERIESPUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 45.82$ 3/26/2020 65090 SAFETY EQUIPMENT COVID SAFETY SUPPLIESPUBLIC WORKS/SERVICE GRAINGER IL 60045 115.02$ 3/27/2020 65115 TRAFFIC CONTROL SUPPLIES DISTILLED WATER FOR BATTERIES MESSAGE BOARDSPUBLIC WORKS/SERVICE THE HOME DEPOT 1902 IL 60202 89.73$ 3/27/2020 65090 SAFETY EQUIPMENT COVID SAFETY SUPLIESPUBLIC WORKS/SERVICE VANDJ LANDSCAPING/SVCS IL 60077 410.99$ 3/30/2020 65085 MINOR EQUIP & TOOLS BATTERY, CHARGER, ELECTRIC POLE PRUNERPUBLIC WORKS/SERVICE VANDJ LANDSCAPING/SVCS IL 60077 500.00$ 3/30/2020 65085 MINOR EQUIP & TOOLS BATTERY, CHARGER, ELECTRIC POLE PRUNNERPUBLIC WORKS/SERVICE VANDJ LANDSCAPING/SVCS IL 60077 800.00$ 3/30/2020 65090 SAFETY EQUIPMENT BATTERY POLE SAWSPUBLIC WORKS/SERVICE GIH GLOBALINDUSTRIALEQ FL 33144 391.04$ 4/6/2020 65095 OFFICE SUPPLIES OFFICE SUPPLIESPUBLIC WORKS/SERVICE GIH GLOBALINDUSTRIALEQ FL 33144 29.99$ 4/6/2020 65095 OFFICE SUPPLIES OFFICE SUPPLIESPUBLIC WORKS/SERVICE IDEAL TRIDON STRAPBIND TN 37167 870.05$ 4/6/2020 65115 TRAFFIC CONTROL SUPPLIES SIGN MOUNTING BRACKETSPUBLIC WORKS/SERVICE GIH GLOBALINDUSTRIALEQ FL 33144 19.78$ 4/7/2020 65095 OFFICE SUPPLIES OFFICE SUPPLIESPUBLIC WORKS/SERVICE USPS KIOSK 16262295 TRAINING & TRAVEL50 IL 60201 16.50$ 4/7/2020 62315 POSTAGE LETTERS TO RESIDENTSPUBLIC WORKS/SERVICE BUMPER TO BUMPER EVANS IL 60202 35.99$ 4/7/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BATTERY, KROMERPUBLIC WORKS/SERVICE SHELL OIL 57444176606 IL 60202 46.95$ 4/8/2020 65035 PETROLEUM PRODUCTS GAS FOR CHAINSAWSPUBLIC WORKS/SERVICE OFFICE DEPOT #510 IL 60201 60.38$ 4/9/2020 65095 OFFICE SUPPLIES OFFICE SUPPLIESPUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 20.91$ 4/9/2020 65090 SAFETY EQUIPMENT COVID SAFETY SUPPLIESPUBLIC WORKS/SERVICE LAWSON PRODUCTS IL 60631 88.18$ 4/10/2020 65090 SAFETY EQUIPMENT DUCT TAPE, ZIP TIES, CAUTION TAPEPUBLIC WORKS/SERVICE GIH GLOBALINDUSTRIALEQ FL 33144 79.29$ 4/13/2020 65095 OFFICE SUPPLIES OFFICE SUPPLIESPUBLIC WORKS/SERVICE HIGH PSI LTD IL 60139 740.00$ 4/13/2020 65090 SAFETY EQUIPMENT TRUCK WASHING SOAPPUBLIC WORKS/SERVICE THE HOME DEPOT 1902 IL 60202 445.65$ 4/13/2020 65515 OTHER IMPROVEMENTS LAKEFRONT FENCING POSTS AND SCREWSPUBLIC WORKS/SERVICE LEMOI ACE HARDWARE IL 60201 23.95$ 4/15/2020 65090 SAFETY EQUIPMENT SPRAY BOTTLESPUBLIC WORKS/SERVICE LEMOI ACE HARDWARE IL 60201 23.95$ 4/15/2020 65090 SAFETY EQUIPMENT SPRAY BOTTLESPUBLIC WORKS/SERVICE EWING IRRIGATION PRD 2 IL 60136 88.38$ 4/17/2020 62199 PRK MAINTENANCE & FURNITUR REPLACE BASEBALL PEGSPUBLIC WORKS/SERVICE ACE HARDWARE CORPORATI IL 60523 41.24$ 4/17/2020 65085 MINOR EQUIP & TOOLS ANTI-SEIZE LUBRICANT - PASTEPUBLIC WORKS/SERVICE ACE HARDWARE CORPORATI IL 60523 38.66$ 4/17/2020 65085 MINOR EQUIP & TOOLS ANTI-SEIZE LUBRICANT - SPRAYPUBLIC WORKS/SERVICE ULINE SHIP SUPPLIES WI 53158 361.96$ 4/20/2020 65090 SAFETY EQUIPMENT PPE EARPLUGSPUBLIC WORKS/SERVICE WALMART.COM AR 72712 382.46$ 4/20/2020 65090 SAFETY EQUIPMENT COVID-19 (DISPOSABLE PROTECTIVE MASKS)PUBLIC WORKS/SERVICE WEEKS ROSES CA 93280 713.70$ 4/20/2020 65005 AGRI/BOTANICAL SUPPLIES ROSE GARDENPUBLIC WORKS/SERVICE PURE ELECTRIC IL 60645 1,250.00$ 4/21/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LED STREET LIGHT BULBSPUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 79.90$ 4/23/2020 65005 AGRI/BOTANICAL SUPPLIES SOAKER HOSES FOR NEW TREESPUBLIC WORKS/SERVICE GRAINGER IL 60045 227.52$ 4/24/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AIR FILTERS FOR TRAFFIC SIGNAL CABINETSPUBLIC WORKS/SERVICE OFFICE DEPOT #510 IL 60201 118.54$ 4/24/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOBILE TOOLBOXES AND OFFICE SUPPLIESPUBLIC WORKS/SERVICE LAWSON PRODUCTS IL 60631 132.08$ 4/24/2020 65090 SAFETY EQUIPMENT DISINFECTANTPUBLIC WORKS/WTR PROD ILLINOIS AWWA IL 60174 (750.00)$ 3/26/2020 62295 TRAINING & TRAVEL REFUND FROM WATERCON 2020 REGISTRATION.PUBLIC WORKS/WTR PROD TRIBUNE PUBLISHING COM TX 75067 122.76$ 3/26/2020 62696 PUBLIC EDUCATIONADVERTISEMENT FOR CSO OPERATIONS AND MAINTENANCE PLAN PUBLIC MEETING.PUBLIC WORKS/WTR PROD MCMASTER-CARR IL 60126 153.71$ 3/27/2020 65085 MINOR EQUIP & TOOLS TAPPING DIES.PUBLIC WORKS/WTR PROD ILLINOIS AWWA IL 60174 (200.00)$ 3/27/2020 62295 TRAINING & TRAVEL REFUND FOR WATERCON 2020 REGISTRATION.PUBLIC WORKS/WTR PROD LIFTING GEAR HIRE CORP IL 60455 1,150.70$ 3/30/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQUIPMENT RENTAL FOR 4HL PUMP.PUBLIC WORKS/WTR PROD GRAINGER IL 60045 7.92$ 4/1/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ONE GALLON CONTAINER.PUBLIC WORKS/WTR PROD GRAINGER IL 60045 333.73$ 4/1/2020 65085 MINOR EQUIP & TOOLS REPLACEMENT HEX KEY SETS.PUBLIC WORKS/WTR PROD HELWIG CARBON PRODUCTS WI 53224 502.67$ 4/2/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REPLACEMENT BRUSHES FOR #8 AND #9 HIGH LIFT PUMPS.PUBLIC WORKS/WTR PROD SHERWIN WILLIAMS 70316 IL 60076 297.84$ 4/3/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EPOXY COATINGS.PUBLIC WORKS/WTR PROD SHERWIN WILLIAMS 70316 IL 60076 18.73$ 4/3/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PAINTER'S TAPE.PUBLIC WORKS/WTR PROD SHERWIN WILLIAMS 70316 IL 60076 (1.74)$ 4/3/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TAX REFUND.PUBLIC WORKS/WTR PROD SHERWIN WILLIAMS 70316 IL 60076 (27.69)$ 4/3/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TAX REFUND.PUBLIC WORKS/WTR PROD CTYCHGO CPD REPORTS IL 60602 6.00$ 4/3/2020 62245 OTHER EQ MAINT TRAFFIC ACCIDENT REPORT, VEHICLE 956.PUBLIC WORKS/WTR PROD GRAINGER IL 60045 275.47$ 4/6/2020 65035 PETROLEUM PRODUCTS ANTI-SIEZE COMPOUND.PUBLIC WORKS/WTR PROD GRAINGER IL 60045 21.51$ 4/6/2020 65035 PETROLEUM PRODUCTS PIPE CEMENT.PUBLIC WORKS/WTR PROD MCMASTER-CARR IL 60126 89.43$ 4/6/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TEFLON VALVE PACKING.PUBLIC WORKS/WTR PROD HACH COMPANY CO 80538 1,353.00$ 4/6/2020 62245 OTHER EQ MAINT MAINTENANCE CONTRACT 2100N, DR3900.PUBLIC WORKS/WTR PROD HACH COMPANY CO 80538 563.00$ 4/6/2020 62245 OTHER EQ MAINT MAINTENANCE CONTRACT TU5200 TURBIDITY.PUBLIC WORKS/WTR PROD 3BG SUPPLY CO. IN 46802 320.87$ 4/7/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOTOR BEARINGS FOR NORTH AND SOUTH STANDPIPE.PUBLIC WORKS/WTR PROD GRAINGER IL 60045 168.80$ 4/8/2020 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ANTI SEIZE COMPOUND.July 13, 2020Page 5 of 6Page 29 of 30
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BMO Credit Card Statement for the Period ending April 26, 2020REPORTS TO INTERMEDIATE MERCHANT NAMEMERCHANT STATEMERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONPUBLIC WORKS/WTR PROD METAL SUPERMARKETS NIL IL 60174 1,064.45$ 4/8/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ALUMINUM TREAD PLATE (BASIN SAFETY COVERS).PUBLIC WORKS/WTR PROD ENVIRONMENTAL RESOURCE CO 80403 955.43$ 4/8/2020 65075 MEDICAL & LAB SUPPLIES ANNUAL PT FOR LAB CERTIFICATION.PUBLIC WORKS/WTR PROD GRAINGER IL 60045 152.92$ 4/9/2020 65085 MINOR EQUIP & TOOLS DRILL BIT AND PIPE FITTINGS FOR #4 HIGH LIFT PUMP.PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 113.50$ 4/9/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL PLUGS.PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 83.63$ 4/9/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TUBING.PUBLIC WORKS/WTR PROD NALCO CROSSBOW WATER IL 60425 309.61$ 4/9/2020 65075 MEDICAL & LAB SUPPLIES TANKS AND FILTERS FOE DEIONIZED WATER.PUBLIC WORKS/WTR PROD GRAINGER IL 60045 38.93$ 4/13/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SOCKET HEAD SCREWS.PUBLIC WORKS/WTR PROD SECURITY EQUIPMENT SUP IL 60106 91.24$ 4/13/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SECURITY CAMERA FOR THE WATER PLANT MAIN DOOR.PUBLIC WORKS/WTR PROD TRISTATE CUT STONE BR IL 60423 47.45$ 4/13/2020 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MASONRY SAND.PUBLIC WORKS/WTR PROD VWR INTERNATIONAL INC PA 19087 227.31$ 4/15/2020 65075 MEDICAL & LAB SUPPLIES EC MUG MEDIUM.PUBLIC WORKS/WTR PROD APPLIED IND TECH 2360 IL 60007 64.69$ 4/15/2020 65085 MINOR EQUIP & TOOLS #5 HIGH LIFT PUMP REBUILD LOCK NUTS.PUBLIC WORKS/WTR PROD LEE JENSEN SALES IL 60014 563.05$ 4/15/2020 65090 SAFETY EQUIPMENT REPLACEMENT GAS DETECTOR FOR FAILED UNIT.PUBLIC WORKS/WTR PROD GRAINGER IL 60045 285.84$ 4/15/2020 65035 PETROLEUM PRODUCTS OIL ABSORBENT MATS, AND SCOTCH BRITE PADS.PUBLIC WORKS/WTR PROD MCMASTER-CARR IL 60126 102.76$ 4/15/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS STEEL U-BOLTS.PUBLIC WORKS/WTR PROD GRAINGER IL 60045 138.47$ 4/16/2020 65035 PETROLEUM PRODUCTS OIL ABSORBENT ROLL.PUBLIC WORKS/WTR PROD GRAINGER IL 60045 522.42$ 4/16/2020 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES.PUBLIC WORKS/WTR PROD METAL SUPERMARKETS NIL IL 60174 885.40$ 4/16/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ALUMINUM TREAD PLATE (BASIN SAFETY COVERS).PUBLIC WORKS/WTR PROD IDEXX DISTRIBUTION (BI ME 04092 898.36$ 4/20/2020 65075 MEDICAL & LAB SUPPLIES COLILERT AND BOTTLES FOR COLIFORM.PUBLIC WORKS/WTR PROD GRAINGER IL 60045 44.90$ 4/20/2020 65040 JANITORIAL SUPPLIES COVID-19 SPRAY BOTTLES DISINFECTION EQUIPMENT.PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 116.10$ 4/20/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL RECEPTACLES.PUBLIC WORKS/WTR PROD MCMASTER-CARR IL 60126 513.02$ 4/20/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SHIMS FOR 4HL ENGINE REPLACEMENT.PUBLIC WORKS/WTR PROD MCMASTER-CARR IL 60126 56.95$ 4/20/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS STEEL FASTENERS FOR SAFETY COVERS.PUBLIC WORKS/WTR PROD FLASHLIGHTDEALER KS 66536 124.00$ 4/20/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HARD HAT FLASHLIGHTS.PUBLIC WORKS/WTR PROD YOURMEMBER-CAREERS CT 06340 349.00$ 4/21/2020 62210 PRINTING JOB POSTING FOR FILTRATION WATER PLANT OPERATOR.PUBLIC WORKS/WTR PROD LGC HEALTH CHECK NY 10018 201.75$ 4/21/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FRAUDULENT CHARGE.PUBLIC WORKS/WTR PROD METAL SUPERMARKETS NIL IL 60174 729.39$ 4/21/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ALUMINUM TREAD PLATE (BASIN SAFETY COVERS).PUBLIC WORKS/WTR PROD AMERICAN PUBLIC WORKS MO 94043 325.00$ 4/21/2020 62210 PRINTING JOB POSTING FOR FILTRATION WATER PLANT OPERATOR.PUBLIC WORKS/WTR PROD MSC NY 11747 185.03$ 4/22/2020 65085 MINOR EQUIP & TOOLS BENCH GRINDER & GRINDING WHEELS.PUBLIC WORKS/WTR PROD RC REPAIRCLINIC.COM MI 48188 103.75$ 4/22/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DRYER REPAIR PARTS.PUBLIC WORKS/WTR PROD MDC MAGAZINE.STORE IA 50309 37.00$ 4/22/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FRAUDULENT CHARGE.PUBLIC WORKS/WTR PROD GRAINGER IL 60045 134.22$ 4/22/2020 65035 PETROLEUM PRODUCTS DE-GREASER (3 GALLONS).PUBLIC WORKS/WTR PROD ANC ANCESTRY.COM UT 84043 299.00$ 4/22/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FRAUDULENT CHARGE.PUBLIC WORKS/WTR PROD PCH INTELIUS WA 98101 39.95$ 4/22/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FRAUDULENT CHARGE.PUBLIC WORKS/WTR PROD AERO PRECISION WA 98402 189.99$ 4/22/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FRAUDULENT CHARGE.PUBLIC WORKS/WTR PROD AUTOMATIONDIRECT.COM GA 30040 100.88$ 4/23/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL POWER METER AND CT FOR THE SOUTH STANDPIPE MIXERS.PUBLIC WORKS/WTR PROD AUTOMATIONDIRECT.COM GA 30040 70.56$ 4/23/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REPAIR PARTS FOR OAKTON METER ENCLOSURE.PUBLIC WORKS/WTR PROD VBELTS4LESS LLC WI 53224 29.23$ 4/23/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL V-BELTS.PUBLIC WORKS/WTR PROD GRAINGER IL 60045 165.06$ 4/23/2020 65085 MINOR EQUIP & TOOLS 2 TWO INCH BALL VALVES FOR #4 HIGH LIFT ENGINE.PUBLIC WORKS/WTR PROD TROPHYKITS FL 32218 45.54$ 4/24/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EMPLOYEE RETIREMENT PLAQUE.PUBLIC WORKS/WTR PROD GRAINGER IL 60045 77.33$ 4/24/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 4" SOCKET, AND BATTERIES.PUBLIC WORKS/WTR PROD LEGION SAFETY PRODUCTS IL 60090 479.98$ 4/24/2020 65090 SAFETY EQUIPMENT FULL FACE RESPIRATORS.PUBLIC WORKS/WTR PROD COLUMBIA PIPE & SUPPLY IL 61108 645.01$ 4/24/2020 65085 MINOR EQUIP & TOOLS PIPE FOR #4 HIGH LIFT PUMP REBUILD.PUBLIC WORKS/WTR PROD COLUMBIA PIPE & SUPPLY IL 61108 226.73$ 4/24/2020 65085 MINOR EQUIP & TOOLS PIPE FOR #4 HIGH LIFT REBUILD.PUBLIC WORKS/WTR PROD PAYPAL PINKQUEEN CA95131 185.97$ 4/24/2020 65090 SAFETY EQUIPMENT NECK GAITER BANDANA FACE MASKS FOR FIELD EMPLOYEES.ALL OTHER APRIL 2020 TOTAL166,344.28$ SUMMARY:LOCAL EVANSTON SPEND (127 transactions) 33,583.93$ ALL OTHER NON-EVANSTON (332 transactions) 132,760.35$ ALL OTHER APRIL 2020 TOTAL166,344.28$ July 13, 2020Page 6 of 6Page 30 of 30
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Tera Davis, Accounts Payable Coordinator
CC: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Approval of BMO Harris Amazon Credit Card Activity
Date: July 13, 2020
Recommended Action:
Staff recommends approval of the City of Evanston’s BMO Harris Amazon Credit Card
Activity for the period ending April 26, 2020, in the amount of $20,590.54.
Council Action:
For Action
Summary:
The total amount of the BMO Harris Amazon Credit Card Activity for the period ending April
26, 2020, is $20,590.54.
Attachments:
April 2020 Transactions- Amazon
A2.Page 62 of 520
BMO Credit Card Statement for the Period ending April 26, 2020REPORTS TO INTERMEDIATE MERCHANT NAMEMERCHANT STATEMERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTIONADMIN SVCS/FAC MGMT AMZN MKTP US 0D7ZZ3JX3 WA 98109 86.45$ 3/26/2020 65090 SAFETY EQUIPMENT TEST SAMPLE COT FOR BIGGER ORDERADMIN SVCS/FAC MGMT AMZN MKTP US 1K0QN1XF3 WA 98109 1,062.00$ 3/26/2020 65090 SAFETY EQUIPMENT MATERIAL FOR COVID 19 COTSADMIN SVCS/FAC MGMT AMZN MKTP US NY5GI69X3 WA 98109 29.54$ 3/26/2020 65095 OFFICE SUPPLIES OFFICE SUPPLIESADMIN SVCS/FAC MGMT AMZN MKTP US SK02Q6N83 WA 98109 96.99$ 3/26/2020 65090 SAFETY EQUIPMENT TEST SAMPLE COT FOR BIGGER ORDERADMIN SVCS/FAC MGMT AMAZON.COM JR6MU6QU3 A WA 98109 1,158.40$ 3/27/2020 65090 SAFETY EQUIPMENT 20 COTSADMIN SVCS/FAC MGMT AMAZON.COM R61637QY3 WA 98109 1,051.14$ 3/27/2020 65090 SAFETY EQUIPMENT COVID PPE GLOVESADMIN SVCS/FAC MGMT AMZN MKTP US 1U6I93AW3 WA 98109 2,071.50$ 3/27/2020 65090 SAFETY EQUIPMENT MATERIAL FOR COVID 19 COTSADMIN SVCS/FAC MGMT AMZN MKTP US 3C06P2OJ3 WA 98109 98.97$ 3/27/2020 65060 MATERIALS TO MAINTAIN AUTOSL STOCK PARTS FOR FLEETADMIN SVCS/FAC MGMT AMZN MKTP US 528TX22X3 WA 98109 214.32$ 3/27/2020 65085 MINOR EQUIP & TOOLS TOOLS FOR MILWAUKEE TOOLADMIN SVCS/FAC MGMT AMZN MKTP US JV5D32QV3 WA 98109 146.60$ 3/27/2020 65090 SAFETY EQUIPMENT TOOLS FOR SAFETY GEARADMIN SVCS/FAC MGMT AMZN MKTP US 1T4RU1773 WA 98109 82.86$ 3/30/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR HEAT PUMPSADMIN SVCS/FAC MGMT AMZN MKTP US 1X33Z39V3 WA 98109 222.93$ 3/30/2020 65050 BUILDING MAINTENANCE MATERIAL TORQUE WRENCH AND KNIFEADMIN SVCS/FAC MGMT AMZN MKTP US 3I2TX6XA3 WA 98109 254.80$ 3/30/2020 65090 SAFETY EQUIPMENT COVID 19 PPEADMIN SVCS/FAC MGMT AMZN MKTP US DI11M5G93 WA 98109 1,561.56$ 3/30/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR COVID19 BUILDING MAINTENANCE MATERIALADMIN SVCS/FAC MGMT AMZN MKTP US VD7QV52S3 WA 98109 22.49$ 3/30/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR SCREWSADMIN SVCS/FAC MGMT AMAZON.COM 6M8AW23X3 WA 98109 1,448.00$ 3/31/2020 65090 SAFETY EQUIPMENT 25 ADDITIONAL COTSADMIN SVCS/FAC MGMT AMAZON.COM P57D99ZU3 WA 98109 1,046.40$ 3/31/2020 65050 BUILDING MAINTENANCE MATERIAL SHOWER CURTAINSADMIN SVCS/FAC MGMT AMZN MKTP US VA99T2KP3 WA 98109 124.90$ 3/31/2020 65050 BUILDING MAINTENANCE MATERIAL 80 COAT HOOKSADMIN SVCS/FAC MGMT AMAZON.COM 9R8FP27P3 A WA 98109 146.16$ 4/1/2020 65095 OFFICE SUPPLIES HEAD SETADMIN SVCS/FAC MGMT AMZN MKTP US 3V2KP6PG3 WA 98109 246.55$ 4/1/2020 65050 BUILDING MAINTENANCE MATERIAL SHOWER CURTAINSADMIN SVCS/FAC MGMT AMZN MKTP US KJ5G32LO3 WA 98109 388.40$ 4/1/2020 65050 BUILDING MAINTENANCE MATERIAL SHOWER CURTAIN HOOKSADMIN SVCS/FAC MGMT AMZN MKTP US TV1A26313 WA 98109 105.20$ 4/1/2020 65090 SAFETY EQUIPMENT COVID 19 PPEADMIN SVCS/FAC MGMT AMAZON.COM T63P37W43 WA 98109 108.37$ 4/2/2020 65050 BUILDING MAINTENANCE MATERIAL POINT PUNCH STARTERADMIN SVCS/FAC MGMT AMZN MKTP US 4Z39O7JP3 WA 98109 58.33$ 4/2/2020 65050 BUILDING MAINTENANCE MATERIAL HIGH BAY LIGHT SUPPORT AT SERVICE CENTERADMIN SVCS/FAC MGMT AMZN MKTP US NC05F9R43 WA 98109 750.00$ 4/2/2020 65090 SAFETY EQUIPMENT THERMOMETERS FOR COVIDADMIN SVCS/FAC MGMT AMZN MKTP US 5I7XR3LV3 WA 98109 1,439.10$ 4/9/2020 65090 SAFETY EQUIPMENT THERMOMETERS FOR COVIDADMIN SVCS/FAC MGMT AMZN MKTP US SO8NR97Y3 WA 98109 479.80$ 4/9/2020 65090 SAFETY EQUIPMENT MASKS FOR COVIDADMIN SVCS/FAC MGMT AMZN MKTP US SX1EU44V3 WA 98109 320.50$ 4/9/2020 65090 SAFETY EQUIPMENT DISPOSABLE THERMOMETERS FOR COVIDADMIN SVCS/FAC MGMT AMZN MKTP US VY2Q98PO3 WA 98109 458.99$ 4/10/2020 65090 SAFETY EQUIPMENT THERMOMETERS FOR COVIDADMIN SVCS/FAC MGMT AMZN MKTP US CQ33Y98K3 WA 98109 54.97$ 4/13/2020 65060 MATERIALS TO MAINTAIN AUTOSL VEHICLE REPAIRS TO VEHICLE #56ADMIN SVCS/FAC MGMT AMZN MKTP US W13RQ7UH3 WA 98109 19.79$ 4/13/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR LABEL MAKER TAPEADMIN SVCS/FAC MGMT AMZN MKTP US 3G2XY7I83 WA 98109 48.50$ 4/14/2020 65090 SAFETY EQUIPMENT TOOLS FOR GLOVESADMIN SVCS/FAC MGMT AMZN MKTP US 589OI85U3 WA 98109 264.00$ 4/17/2020 65090 SAFETY EQUIPMENT COVID HAND SANITIZER BOTTLESADMIN SVCS/FAC MGMT AMZN MKTP US D50JZ1G33 WA 98109 349.50$ 4/22/2020 65090 SAFETY EQUIPMENT MASKS FOR COVIDADMIN SVCS/FAC MGMT AMZN MKTP US ZY50G3YJ3 WA 98109 31.98$ 4/22/2020 65090 SAFETY EQUIPMENT COVID THERMOMETER COVERSADMIN SVCS/FAC MGMT AMAZON PRIME JG76F4HP3 WA 98109 119.00$ 4/23/2020 62509 SERVICE AGREEMENTS/ CONTRACTS AMAZON PRIME MEMBERSHIPADMIN SVCS/INFO SYS AMZN MKTP US 6V1QZ5G83 WA 98109 29.99$ 3/26/2020 62250 COMPUTER EQUIPMENT MAINT TKT 35048 MOUSEADMIN SVCS/INFO SYS AMZN MKTP US XW5AO8IQ3 WA 98109 27.99$ 3/26/2020 62250 COMPUTER EQUIPMENT MAINT 3 WIRELESS MICE FOR INVENTORYADMIN SVCS/INFO SYS AMZN MKTP US B82AR2S53 WA 98109 83.97$ 3/27/2020 62250 COMPUTER EQUIPMENT MAINT 35106ADMIN SVCS/INFO SYS AMZN MKTP US C07V70XO3 WA 98109 104.64$ 3/27/2020 62250 COMPUTER EQUIPMENT MAINT 35106-2ADMIN SVCS/INFO SYS AMZN MKTP US 2Q4F34TK3 WA 98109 29.82$ 3/30/2020 65615 INFRASTRUCTURE SUPPLIS CROSSOVER ADAPTERS FOR NETWORK CONNECTIONSADMIN SVCS/INFO SYS AMZN MKTP US B70OK5ID3 WA 98109 12.95$ 3/30/2020 62250 COMPUTER EQUIPMENT MAINT 35106-3ADMIN SVCS/INFO SYS AMZN MKTP US BM0QJ9PH3 WA 98109 83.98$ 3/30/2020 65615 INFRASTRUCTURE SUPPLIS STRAPS TO TEMPORARY HOLD A SERVERADMIN SVCS/INFO SYS AMZN MKTP US W25HD5BL3 WA 98109 11.96$ 3/30/2020 65615 INFRASTRUCTURE SUPPLIS TEMPORARY HOLD A SERVER STRAPSADMIN SVCS/INFO SYS AMZN MKTP US 3E1BQ7E93 WA 98109 259.80$ 4/1/2020 62250 COMPUTER EQUIPMENT MAINT TAPESADMIN SVCS/INFO SYS AMZN MKTP US GO61N25N3 WA 98109 200.00$ 4/1/2020 62250 COMPUTER EQUIPMENT MAINT 35132 DOCKING STATIONADMIN SVCS/INFO SYS AMZN MKTP US NR5HS8DW3 WA 98109 52.38$ 4/1/2020 65615 INFRASTRUCTURE SUPPLIS T1 ADAPTERS FOR CALL MANAGER SIP CUT OVERADMIN SVCS/INFO SYS AMZN MKTP US PT33Y7I53 WA 98109 33.98$ 4/6/2020 62250 COMPUTER EQUIPMENT MAINT M2 SSD ADAPTERADMIN SVCS/INFO SYS AMAZON.COM 7Q0Y04S93 WA 98109 189.05$ 4/7/2020 65515 OTHER IMPROVEMENTS PRINTER FOR WATER PLANT OFFICERS TKT#34750ADMIN SVCS/INFO SYS AMZN MKTP US S05902AL3 WA 98109 65.84$ 4/7/2020 62250 COMPUTER EQUIPMENT MAINT ANTIGLARE FILTERS FOR MDT'S. TKT 35135ADMIN SVCS/INFO SYS AMZN MKTP US 5Z4XC8KA3 WA 98109 179.94$ 4/8/2020 62250 COMPUTER EQUIPMENT MAINT 35136 PD CHARGERSADMIN SVCS/INFO SYS AMZN MKTP US K36F38NZ3 WA 98109 29.90$ 4/8/2020 62250 COMPUTER EQUIPMENT MAINT 34656 ADMIN SVCS/INFO SYS AMZN MKTP US 475XS4YX3 WA 98109 39.87$ 4/10/2020 62250 COMPUTER EQUIPMENT MAINT DISPOSABLE GLOVESADMIN SVCS/INFO SYS AMZN MKTP US 5F17J9R73 WA 98109 35.99$ 4/13/2020 62250 COMPUTER EQUIPMENT MAINT HEADSETS FOR STOCK 35109ADMIN SVCS/INFO SYS AMZN MKTP US 749G25GO3 WA 98109 39.95$ 4/24/2020 65615 INFRASTRUCTURE SUPPLIS CLEANING TAPE FOR TAPE DRIVEADMIN SVCS/INFO SYS AMZN MKTP US KI2AU1YN3 WA 98109 76.49$ 4/24/2020 65615 INFRASTRUCTURE SUPPLIS BARCODE FOR TAPESPOLICE DEPARTMENT AMZN MKTP US Z172T7RD3 WA 98109 412.58$ 4/9/2020 65555 PERSONAL COMPUTER EQ EQUIPMENT FOR POLICE VEHICLEPRCS/ADMINISTRATION AMAZON.COM HY2YQ9D73 A WA 98109 274.89$ 3/30/2020 65090 SAFETY EQUIPMENT COVID PPEPRCS/ADMINISTRATION AMZN MKTP US FA5HW3J83 WA 98109 71.40$ 3/30/2020 65090 SAFETY EQUIPMENT COVID PPEPRCS/ADMINISTRATION AMZN MKTP US JU65A08C3 WA 98109 11.74$ 3/30/2020 65090 SAFETY EQUIPMENT ORDER WAS DIVIDED INTO 2 ORDERS. COVID PPEPRCS/ADMINISTRATION AMZN MKTP US T90DC2X13 WA 98109 206.91$ 3/30/2020 65090 SAFETY EQUIPMENT ORDER WAS DIVIDED INTO 2 ORDERS. COVID PPEPRCS/ADMINISTRATION AMZN MKTP US XD3955P53 WA 98109 288.32$ 4/1/2020 65090 SAFETY EQUIPMENT COVID PPEPRCS/ADMINISTRATION AMZN MKTP US 5X5230X03 WA 98109 148.90$ 4/2/2020 65090 SAFETY EQUIPMENT COVID PPEPRCS/ADMINISTRATION AMZN MKTP US 4H4PQ07S3 WA 98109 284.95$ 4/8/2020 65090 SAFETY EQUIPMENT COVID PPEPRCS/RECREATION AMZN MKTP US RQ9R71SU3 WA 98109 29.95$ 4/23/2020 65090 SAFETY EQUIPMENT FACE SHIELDSPRCS/RECREATION AMZN MKTP US WC2H38JA3 WA 98109 32.95$ 4/23/2020 65085 MINOR EQUIP & TOOLS FIBERGLASS CLOTHPRCS/RECREATION AMAZON.COM MX7OX5883 WA 98109 134.97$ 4/24/2020 65110 REC PROGRAM SUPPLIES BINOCULARSPRCS/RECREATION AMZN MKTP US 0O0H14FT3 WA 98109 72.99$ 4/24/2020 62490 OTHER PROGRAM COSTS GEL COATPRCS/RECREATION AMZN MKTP US 1Y1SU5HW3 WA 98109 112.95$ 4/24/2020 65090 SAFETY EQUIPMENT SUNBLOCK AND ZIP TOP BAGSPRCS/RECREATION AMZN MKTP US 2878T2DZ3 WA 98109 56.50$ 4/24/2020 65090 SAFETY EQUIPMENT LIFE JACKETPRCS/RECREATION AMZN MKTP US 5C2WY2PI3 WA 98109 19.99$ 4/24/2020 65110 REC PROGRAM SUPPLIES FLY SWATTERSPRCS/RECREATION AMZN MKTP US KO4400SD3 WA 98109 152.95$ 4/24/2020 65085 MINOR EQUIP & TOOLS EPOXY AND HARDENERPUBLIC WORKS/SERVICE AMZN MKTP US B81AA9M13 WA 98109 42.12$ 4/20/2020 62199 PRK MAINTENANCE & FURNITUR REPLACE SPRAY WANDSPUBLIC WORKS/WTR PROD AMZN MKTP US TS39N75P3 WA 98109 478.00$ 4/23/2020 65090 SAFETY EQUIPMENT KN95 MASKS AND HAND SANITIZER FOR FIELD EMPLOYEES.AMAZON APRIL 2020 TOTAL20,590.54$ July 13, 2020Page 1 of 1Page 2 of 2
A2.Page 63 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Hitesh Desai, Chief Financial Officer
CC: Kelley Gandurski, Corporation Counsel
Subject: Approval of Insurance Brokerage Service Contract Renewals
Date: July 13, 2020
Recommended Action:
Considering the current environment including tight Insurance market, staff recommends City
Council extend agreements with The Owens Group, Inc., and Arthur J. Gallagher & Co. for
insurance brokerage services at a total cost of $43,000 per year, for one more year. Both
brokers have agreed to provide service at the same rate as last year.
Funding Source:
Funding will be provided from the Insurance Fund (Accounts 605.99.7800.62615 and 66044).
Council Action:
For Action
Summary:
In 2016, the City of Evanston issued a Request for Proposal (“RFP”) for an insurance
consultant to annually solicit and evaluate the insurance marketplace for coverage of the City
in the following areas: Property, Crime, Special Events, General Liability (Excess), Cyber
Liability, and Excess Workers’ Compensation. The proposed contract term for each broker
was three (3) years
Each broker provides annual policy renewals and renewals on an as needed basis for the
coverage it is responsible for. Arthur Gallagher provides the City with General Liability and
Property insurance needs, while The Owens Group provides the Worker’s Compensation
insurance product.
Current insurance policies and contracts with the current brokers of record, The Owens
Group, Inc., and Arthur J. Gallagher & Co., expired on October 31, 2019. In late 2019, the
City Council approved a one-year contract extension with each firm.
A3.Page 64 of 520
Both brokers have helped us get the optimal insurance coverage at the most competitive
prices. Gallagher has a large market presence with plenty of government clients for insurance
brokerage services in the state of Illinois. The Owens Group also has many municipal clients
in the state.
Page 2 of 2
A3.Page 65 of 520
Memorandum
To: Members of the Administration and Public Works Committee
From: Kimberly Richardson, Interim Assistant City Manager
Subject: Approval of Annual Membership Dues to the Northwest Municipal
Conference
Date: July 13, 2020
Recommended Action:
Staff recommends City Council approve the City's annual membership dues for the 2020 -
2021 fiscal year to Northwest Municipal Conference (1600 East Golf Road, Ste. 0700, Des
Plaines, IL 60016) in the amount of $25,528.
Funding Source:
Funding will be from the Membership Dues - General Fund Line Item (Account
100.13.1300.62360) with a budget of $58,000, and a YTD balance of $54,500.
Council Action:
For Action
Summary:
The ("NWMC")Conference Municipal Northwest City of a member is the regional , a
association of over 40 municipalities that works to strengthen communities and enhance
intergovernmental relationships in the north and northwest suburbs of Chicago through the
provision of numerous programs and services, such as a joint purchasing program, legislative
services, and transportation planning services. For the last seven years, membership dues
to NWMC have not increased.
Attachments:
NWMC membership dues Invoice
A4.Page 66 of 520
INVOICE
Co urier
Ship to:
Voice:(8 47) 296-9200
Fax:(8 47) 296-9207
Invo ic e Number:106 70
Invo ic e Date:May 1,2020
Page:
Bi ll To:
CI TY OF EVA NSTON
ATTN:DA R FRANCELLN O
210 0 R ID GE AVENUE
EVANSTON, IL 6020 1
CI TY OF EVA NSTON
ATTN:DA R FRA NCELLN O
210 0 R ID GE AVENUE
EVANSTON, IL 6020 1
Customer ID Customer PO Payme nt Te rms
Ship DateSales Rep ID
EVANSTON Ne t 30 Day s
1
Quant it y Item De scription Unit Price Amount
FY ‘20-21 Nor thwest Municipa l Confe renc e 25,528 .00
Member ship Due s
Sales Tax
25,528 .00
25,528 .00
Paym ent /Cred it Ap plied
Total Inv oice A mount
TOTAL
Ch eck /Cred it Memo No:
Subtot al 25,528 .00
5/31/20
Due Date
Northwest Munici pa l Confer en ce
160 0 East Golf Road
Suite 0700
De s Plaine s,IL 60016
Shipping Method
Page 2 of 2
A4.Page 67 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Luke Stowe, Interim Administrative Services Director
CC: Dmitry Shub, Chief Information Security Officer
Subject: MultiDuo of Purchase Cisco Sole of Approval Source -Factor
Authentication Licensing from MNJ Technologies Direct Inc.
Date: July 13, 2020
Recommended Action:
Staff recommends City Council approve the sole source purchase of Cisco Duo Security
Standard Licenses from MNJ Technologies Direct Inc. (located at 1025 Busch Parkway,
Buffalo Grove, IL 60089) in the amount of $46,780.00. This purchase will enable the City to
improve its cybersecurity posture through the implementation of multi-factor authentication.
Funding Source:
Funding for the purchase will be from the IT Computer Software Fund (Account
100.19.1932.62340) with a YTD balance of $541,159.88
Council Action:
For Action
Summary:
The City's IT Division strongly recommends that the City makes an investment into a reliable
and extensible multi-factor authentication (MFA) mechanism in order to centralize and harden
its user identity management system. MFA extends simple single -factor credential identity
verification (username and password) by using a second source of validation such as a
physical token, a one-time passphrase (OTP), or biometric. The Cisco Duo cloud-hosted
standards-based authentication platform provides for the implementation of both multi-factor
authentication (MFA) and single sign-on (SSO) portals in the enterprise via the Duo Access
user license.
Based on the 2019 Verizon Data Breach Investigations Report (DBIR) it was reported that
over 80% of last year’s data breaches were a direct result of compromised, weak, or reused
passwords. By adding a second factor to the authentication mechanism employed by an
enterprise network, a stolen or cracked user credential pair is no longer enough to gain
A5.Page 68 of 520
access to a network. This point is critical because most hacking attempts now focus far
greater attention on the user as a target, particularly through specific email phishing attacks,
rather than brute force attacks at the enterprise network perimeter such as a misconfigured
firewall.
The addition of MFA will decrease the likelihood of susceptibility to a ransomware attack
given selfof spread the that malicious -a leverage will software encrypting typically
compromised user credential in order to propagate through the network. By requiring a
second factor the malicious software will not be able to provide enough validation in order to
have the permissions to propagate. Many cities and counties have suffered ransomware
attacks costing millions of dollars in lost revenue and remed iation expenses.
Beyond the opportunity to mature the cybersecurity posture of the City’s network, the Cisco
Duo platform will provide for a centralized platform to unify identity access and management
as cloud-hosted software platforms continue to replace on-premises application servers. The
net result via single sign-on (SSO) is that end-users will see a reduction in credential
(username and password) sprawl as the user’s single enterprise credential, in combination
with a second factor, could be used to access multiple cloud-based software portals, given
that the user has the proper permissions. Furthermore, the Cisco Duo platform allows system
administrators to granularly control those same permissions to ensure a role -based access
control (RBAC) model is implemented across the enterprise’s myriad of systems.
with Police Evanston the help the enterprise MFA of implementation the Finally, in
Department (EPD) meet the Criminal Justice Information Services (CJIS) Security Policy
Standard in Policy Area 6 Section 5.6.2.2 for Advanced Authentication, whereby the second
factor of authentication will be required for positive device and user identification. Meeting the
standards 5.6.2.2 prevent will Authentication Advanced for section CJIS in out laid
unauthorized access to information that could be used for fraud, placing law enforcement
officials at risk, or the compromise of ongoing investigations.
Staff obtained three quotes: 1) MNJ Technologies at $46,780; 2) CDW -G at $49,870; and 3)
Heartland Business Systems at $49,890. MNJ Technologies is the lowest bidder. There are
no Evanston businesses that provide this type of licensing. This is a sole -source purchase
since the city network and infrastructure runs on Cisco software and hardware. The Duo
product is Cisco's MFA solution.
Attachments:
CDWG Quote
Heartland Business Systems Quote
MNJ Technologies Quote
Page 2 of 5
A5.Page 69 of 520
Page 1 of 1
QUOTE CONFIRMATION
DEAR DMITRY SHUB,
Thank you for considering CDWG for your computing needs. The details of your quote are below. Click
here to convert your quote to an order.
QUOTE #QUOTE DATE QUOTE REFERENCE CUSTOMER #GRAND TOTAL
LJHM955 4/1/2020 LJHM955 0577090 $49,870.00
QUOTE DETAILS
ITEM QTY CDW#UNIT PRICE EXT.PRICE
Cisco Duo Security Standard Access - license - 1 license 1000 5859866 $49.87 $49,870.00
Mfg. Part#: DUO-ACCESS
Electronic distribution - NO MEDIA
Contract: Standard Pricing
CISCO DIRECT SVS-DUO-SUP-B 1 6006798 $0.00 $0.00
Mfg. Part#: SVS-DUO-SUP-B-1K
Electronic distribution - NO MEDIA
Contract: Standard Pricing
PURCHASER BILLING INFO SUBTOTAL $49,870.00
Billing Address:
CITY OF EVANSTON
PURCHASING
2100 RIDGE AVE
1ST FLOOR ROOM 1600
EVANSTON, IL 60201-2798
Phone: (847) 328-2100
Payment Terms: Net 30 Days-Govt State/Local
SHIPPING $0.00
SALES TAX $0.00
GRAND TOTAL $49,870.00
DELIVER TO Please remit payments to:
Shipping Address:
CITY OF EVANSTON
PURCHASING
2100 RIDGE AVE
1ST FLOOR ROOM 1600
EVANSTON, IL 60201-2798
Phone: (847) 328-2100
Shipping Method: ELECTRONIC DISTRIBUTION
CDW Government
75 Remittance Drive
Suite 1515
Chicago, IL 60675-1515
Need Assistance? CDWG SALES CONTACT INFORMATION
Jacob George |(866) 682-3510 |jacogeo@cdwg.com
This quote is subject to CDW’s Terms and Conditions of Sales and Service Projects at
http://www.cdwg.com/content/terms-conditions/product-sales.aspx
For more information, contact a CDW account manager
' 2020 CDWG LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239
Page 3 of 5
A5.Page 70 of 520
Date Issued:
05.11.2020
Expires:
06.05.2020
Prepared For:Prepared By:
City of Evanston Chicago/Lisle
Dmitry Shub
2100 Ridge Ave
Evanston, IL 60201
Al Lainio
5400 Patton Drive, Unit B
Lisle, IL 60532
P:(847) 448-8074 P:630-390-3007
E:dshub@cityofevanston.org E:alainio@hbs.net
Quote #223251 v1DUO Quote
DUO subscription Price Qty Ext. Price
DUO-ACCESS Cisco Duo Security Standard Access - License - 1 License $49.89 1000 $49,890.00
Subtotal $49,890.00
Quote Summary Amount
DUO subscription $49,890.00
Total:$49,890.00
This quote may not include applicable sales tax, shipping, handling and/or delivery charges. Final applicable sales tax, shipping, handling and/or delivery charges are calculated and applied at invoice. The above
prices are for hardware/software only, and do not include delivery, setup or installation by Heartland (“HBS”) unless otherwise noted. Installation by HBS is available at our regular hourly rates, or pursuant to a prepaid
HBSFlex Agreement. This configuration is presented for convenience only. HBS is not responsible for typographical or other errors/omissions regarding prices or other information. Prices and configurations are
subject to change without notice. HBS may modify or cancel this quote if the pricing is impacted by a tariff. A 15% restocking fee will be charged on any returned part. Customer is responsible for all costs associated
with return of product and a $25.00 processing fee. No returns are accepted by HBS without prior written approval. This quote expressly limits acceptance to the terms of this quote, and HBS disclaims any additional
terms. By providing your “E-Signature,” you acknowledge that your electronic signature is the legal equivalent of your manual signature, and you warrant that you have express authority to execute this agreement and
legally bind your organization to this proposal and all attached documents. Any purchase that the customer makes from HBS is governed by HBS’ Standard Terms and Conditions (“ST&Cs”) located at
http://www.hbs.net/standard-terms-and-conditions, which are incorporated herein by reference. The ST&Cs are subject to change. When a new order is placed, the ST&Cs on the above-stated website at that time
shall apply. If customer has signed HBS’ ST&Cs version 2018.v2.0 or later, or the parties have executed a current master services agreement, the signed agreement shall supersede the version on the website.
QT.2020.v1.0
Acceptance
Chicago/Lisle City of Evanston
Al Lainio
Signature / Name Signature / Name Initials
05/11/2020
Date Date
Page: 1 of 1Quote #223251 v1
Page 4 of 5
A5.Page 71 of 520
1025 Busch Pkwy
Buffalo Grove, IL 60089-4504
(847) 634-0700 QUOTE
MNJ Technologies Direct, Inc.
Dear Dmitry Shub,
Thank you for contacting MNJ Technologies and allowing us the opportunity to provide a best -in-class solution based on your
technology needs. Please feel free to reach out with any questions you may have.
<cust email="dshub@cityofevanston.org" po="">
04/01/2020 0001256469 Dmitry Shub Apr 1, 2020 11:01 am $46,780.00
QUOTE DATE QUOTE NO PO ORDERED BY PRINTED ON ORDER BALANCE
BILL TO: (5004777)
City of Evanston
2100 Ridge Avenue
Information Technology
Evanston, IL 602012798
City of Evanston
2100 Ridge Avenue
Evanston, IL 602012798
SHIP TO: (9999)ATTENTION TO:
NAME: Dmitry Shub
PHONE: 8474488074
EMAIL: dshub@cityofevanston.org
CONFIRM TO:
ACCOUNT MANAGER:
PHONE:
EMAIL:
Ray Clark
rclark@mnjtech.com
(847) 876-8805
CISCO-DUOCOMMENTS:
ATTN:
PRODUCT PRICE ($)AMOUNT ($)QUANTITYDESCRIPTIONLN
1 MNJ14373480 46,780.00 46.78 1,000Cisco Duo Security Standard Access - License - 1
License
MFG PART NO: DUO-ACCESS
LICENSE INFO :
Dmitry Shub
City of Evanston
Evanston IL 602012798
USA
dshub@cityofevanston.org
Phone: 8474488074
Net 30 Days
SHIP VIA:
TERMS:
$46,780.00ORDER BALANCE:
FEDEX GROUND
TOTAL:$46,780.00
SHIPPING CHARGES:$0.00
ESTIMATED SALES TAX:$0.00
NET ORDER:$46,780.00PLEASE REMIT TO:
MNJ Technologies Direct,
INC.
Department #10444
PO Box : 87618
Chicago, IL 60680-0618
FEIN: 01-0560518
Thanks for the opportunity. We appreciate all your business .
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Edgar Cano, Public Services Bureau Chief
CC: David Stoneback, Director of Public Works Agency
Subject: Approval of Contract Extension with Patriot Pavement Maintenance for
Crack Sealing Program
Date: July 13, 2020
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a one -year contract
extension for crack sealing services with Patriot Pavement Maintenance (825 Segers Rd.,
Des Plaines, IL 60016), in the amount of $80,000. This contract award is part of a bid let by
the Municipal Partnering Initiative.
Funding Source:
Funding for this work will come from the Motor Fuel Tax Fund (Account 200.40.5100.62509),
with a budget of $120,000, of which all still remains.
Council Action:
For Action
Summary:
Eleven years ago, the Public Works Agency implemented a crack sealing program designed
to extend the life of recently resurfaced streets in Evanston. Crack sealing is typically
performed three to five years after the street is resurfaced. Cracks develop on the street
surface due to the weather conditions and the composite material pavement section. The
cracks need to be sealed as they develop to prevent moisture and road salt from seeping into
the base, which can lead to potholes and more serious road failures. The streets to be
sealed each year are selected based on available funding, previous resurfacing years, and
road condition surveys conducted in the field by Public Works Agency staff.
As was successfully completed in past years, the City has partnered with other north shore
and northwest suburban communities under the Municipal Partnership Initiative. As a result
of the partnership, a bid was let in February 2019 and Patriot Pavement Maintenance Inc.
A6.Page 73 of 520
was found to be the lowest responsible bidde r. The term of the contract is for one year with
two possible one-year extensions. This would be the first of the two possible extensions.
Bid Summary:
2020 pricing is highlighted yellow.
Staff recommends awarding the crack sealing contract extension to Patriot Pavement
Maintenance, the successful bidder of the MPI contract.
Evaluation of streets has been completed and the table below indicates the preliminary list of
streets to be crack sealed as a part of the 2020 program. Streets may be added or removed
as funding allows.
Page 2 of 40
A6.Page 74 of 520
Legislative History:
City Council approved initial crack sealing contract with Patriot Pavement in 2019.
Attachments:
2019 MPI Crack Sealing Bid Tabulation
Page 3 of 40
A6.Page 75 of 520
VILLAGE OF ARLINGTON HEIGHTS, EVANSTON, GLENVIEW, MT. PROSPECT, NORTHBROOK, ROLLING
MEADOWS, SKOKIE AND KENILWORTH
Bid Tabulation Sheet
2019 CRACK SEALING PROGRAM
The following bids were publicly opened on March 12, 2019, at 11:00 A.M., in the Village of Arlington Heights Municipal Building, 33 S.
Arlington Heights Road, Arlington Heights, Illinois 60005.
BIDDER
Bid
Bond
Hot Poured
Joint Sealer
1 year
Hot Poured
Joint Sealer
2 year
Hot Poured
Joint Sealer
3 year
Fiber
Modified
1 year
Fiber
Modified
2 year
Fiber
Modified
3 year
SKC Construction
West Dundee, IL
Yes
1.35 lb.
$1.41 lb.
$1.45 lb.
1.27 lb.
1.32 lb.
1.40 lb.
Denler Inc.
Joliet, IL
Yes
1.255 lb.
1.29 lb.
1.33 lb
1.42 lb.
1.45 lb.
1.48 lb.
Patriot Pavement
Des Plaines, IL
Yes
1.15 lb.
1.19 lb.
1.21 lb.
1.18 lb.
1.19 lb.
1.21 lb.
Notice: This is a preliminary summary of the bids as they were opened and announced at the bid opening. Bid prices have not been verified and are subject to
change in the event mathematical errors are discovered during bid review. Other information contained in this summary is also subject to review.
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Darrell King, Water Production Bureau Chief
CC: David D. Stoneback, Public Works Agency Director
Subject: Approval of a Contract Award with TruePoint Solutions for the
Purchase of a Utility Billing System (RFP 19-65)
Date: July 13, 2020
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a five year agreement
with TruePoint Solutions (3262 Penryn Road, Suite 100-B, Loomis, CA) for the period of July
20, 2020 to July 19, 2025 to provide utility billing software as a service (RFP 19 -65) in the
not-to-exceed amount of $585,000.00.
Funding Source:
Funding is provided by the Water Fund Water Other Operations Business Unit (Account
510.40.4225.62340), which has an approved FY 2020 budget of $373,300.00 and a YTD
balance of $273,300.91.
Council Action:
For Action
Summary:
The existing billing system Harris NorthStar (referred to as AQUAS) was installed in 2009.
The City of Evanston currently utilizes this software to bill 14,400 metered water service
accounts for water, sewer, and sanitation services on a bi -monthly basis. In addition, this
system is used for services that have non-metered water lines for fire service, which are
billed semi-annually, and for yard waste and cross connection accounts that are billed
annually. Due to concerns expressed by the City's IT division regarding potential billing
system vulnerabilities, staff advertised RFP 19-65 Utility Billing System on December 5,
2019. The City sought proposals for the implementation of a new Software as a Service
(SaaS) utility billing solution to replace the current system. This replacement system will be
used throughout the organization and run as a web -based application hosted in the cloud via
Amazon Web Service (AWS) instead of being hosted on premise. AQUAS is currently hosted
on-site but IT recommends cloud hosted applications.
A7.Page 113 of 520
Analysis:
The proposal deadline was January 21, 2020. Staff received a total of seven proposals from
the following vendors:
*Datagain Services was deemed non-responsive due to not meeting the minimum
experience requirements.
Proposals were reviewed by the following staff:
1. Darrell A. King, Water Production Bureau Chief
2. Vicki Biner, Customer Service and Meter Service Coordinator
3. Roger Wood, Programmer/Analyst
4. Alex Thorpe, Revenue Manager
The table below reflects the scoring of each of the firms based on their proposals:
Page 2 of 5
A7.Page 114 of 520
TruePoint received the highest overall score following an exhaustive evaluation,
demonstration and reference check process.The following summary represents the 5 year
cost of ownership:
*Other expenses include: travel & out-of-pocket expenses, system testing, project
management, reports, go-live and documentation.
Page 3 of 5
A7.Page 115 of 520
Attachments:
MWEBE Waiver Memo for Utility Billing System, RFP 19-65
Page 4 of 5
A7.Page 116 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Tammi Nunez, Purchasing Manager
CC: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: MWEBE Waiver Memo for Utility Billing System, RFP 19-65
Date: July 13, 2020
Recommended Action:
The Purchasing Division recommends City Council accept and place on file the MWEBE
Waiver Memo for the City of Evanston Utility Billing System, RFP 19-65.
Council Action:
For Action: Accept and Place on File
Summary:
The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is
to assist such businesses with opportunities to grow. In order to help ensure such growth,
the City has established a 25% M/W/EBE subcontracting participation goal for general
contractors. However, for the Utility Billing System, RFP 19-65 M/W/EBE participation is
impracticable. Therefore, a waiver is granted.
Page 5 of 5
A7.Page 117 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Shane Cary, Architect/Project Manager
CC: David Stoneback, Public Works Agency Director; Lara Biggs, Bureau
Chief - Capital Planning/City Engineer; Michael Rivera, Interim Division
Manager, Parking;
Subject: Approval of Contract Award with Wiss, Janney, Elstner, Associates,
Inc. for Parking Garage Structural Assessment (RFP 20-19)
Date: July 13, 2020
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute an agreement with
Wiss, Janney, Elstner, Associates, Inc. (330 Pfingsten Road, Northbrook, Illinois 60062) to
provide engineering services for the Parking Garage St ructural Asessment (RFP 20-19) in
the amount of $149,500.
Funding Source:
Funding is provided from the Capital Improvement Fund 2020 General Obligation Bonds in
the amount of $8,805 and from the Parking Fund in the amount of $140,695. A detailed
summary is included in the memo below.
Council Action:
For Action
Summary:
The City owns and operates five open air concrete parking structures. These facilities are the
Service Center Building D; Parking Lot 60, also known as Chicago Avenue Self Park Garage;
the Church Street Self Park Garage; the Maple Avenue Self Park Garage, and the Sherman
Plaza Self Park Garage. These types of structures require periodic structural assessment by
structural engineers due to the unique exposure and use that the buildings receive. As open
air parking structures, they are exposed to water, rain, freeze thaw cycles, dynamic loads
from vehicles, vehicle wear, salts, and exhaust chemicals. Each of these elements present
specific difficulties for the concrete structure.
A8.Page 118 of 520
All five structures are due for this structural analysis at this time. Conducting the analysis on
a prescribed schedule allows potential issues to be identified early and corrected under a bid
contract award. This avoids the need for emergency repairs that are frequently more costly
and disruptive to operations.
The initial scope of work for this analysis includes the following:
• Reviewing documentation regarding the design, condition and repair of the structures
• Performing full visual surveys of each structure
• Performing delamination surveys of the slab top surface at selected lo cations where
concrete deterioration is apparent or suspected
This initial work may indicate that further detailed inspections are required, such as
investigation of the post-tensioned reinforcing, examination and testing of concrete samples,
or non-destructive testing. The proposed contract includes an allowance for this additional
work.
At the completion of the analysis, a report will be developed that includes a prioritized listing
of recommended repairs and maintenance items. The report will include a description and
projected cost for each of the recommended potential repairs and maintenance items. The
scope of work in this contract is expected to start in mid-summer and continue through the
end of the year.
It is important to note that this work does not include preparation of drawings or design of
repairs identified in this structural assessment. This will be completed as a separate contract
based on the needs of the structures and available funding.
Analysis:
On March 12, 2020, the City issued a Request for Proposal. On April 16, 2020, the City
received nine proposals from the following consulting firms:
Page 2 of 6
A8.Page 119 of 520
The following staff members reviewed the proposals and were on the interview team:
• Edgar Cano – Public Services Bureau Chief
• Sean Ciolek – Facilities and Fleet Manager
• Michael Rivera – Parking Facilities Supervisor
• Mark Turenne, Jr. – Parking Operations Specialist
• Anil Khatkhate – Project Manager
• Shane Cary – Architect/Project Manager
• Jillian Ostman – Purchasing Specialist
The proposals were reviewed based on the firms' and sub -consultants’: qualifications &
expertise; project approach, proposal, price, organization & completeness; M/W/EBE
participation, and willingness to execute City’s professional services contract. The proposals
were rated and interviews were requested with the top three firms. After the interviews, the
three firms were scored again based on the same criteria. The scoring of the proposals is as
follows:
Page 3 of 6
A8.Page 120 of 520
Although all of the firms interviewed displayed substantial experience and knowledge of the
needs for our buildings, Wiss, Janney, Elstner Associates, Inc. (WJE) provided a very clear
project delivery and management scheme. This efficient management structure will continue
to provide a benefit to the costs of the future work. Additionally, WJE has experience working
with the City of Evanston, specifically working on these buildings. WJE has been a consultant
and sub-consultant for the City of Evanston in the past and staff has found the work to be
satisfactory.
WJE indicated in the interview that they did not provide an M/W/EBE sub -consultant because
there is no opportunity for them to do so. All of the work is to be self -performed. A memo
reviewing their compliance is attached.
Detailed Financial Summary:
The following is a detailed breakdown of the funding sources:
Page 4 of 6
A8.Page 121 of 520
Legislative History:
None
Attachments:
MWEBE Waiver Request Memo - Parking Garage Structural Assessment (RFP 20-19)
Page 5 of 6
A8.Page 122 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Tammi Nunez, Purchasing Manager
CC: Hitesh Desai, Chief Financial Officer
Subject: MWEBE Waiver Request Memo - Parking Garage Structural
Assessment (RFP 20-19)
Date: July 13, 2020
Recommended Action:
The Purchasing Division recommends City Council accept and place on file the MWEBE
Waiver Request Memo for Parking Garage Structural Assessment (RFP 20-19).
Council Action:
For Action: Accept and Place on File
Summary:
The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is
to assist such businesses with opportunities to grow. In order to help ensure such growth,
the City has established a 25% M/W/EBE subcontracting participation goal for general
contractors.
Wiss, Janney, Elstner, Associates, Inc. has requested a MWEBE waiver. WJE indicated all of
the work is to be self-performed in house and did not provide an M/W/EBE sub -consultant
because there is no opportunity for them to do so. WJ E stated in their proposal submittal they
will make in good faith efforts to actively encourage and solicit subcontracting work in support
of the project from DBE firms should opportunities arise, such as core samples or making
inspection openings.
Page 6 of 6
A8.Page 123 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Luke Stowe, Interim Administrative Services Director
CC: Sean Ciolek, Division Manager of Facilities and Fleet Management
Subject: Approval of the Purchase of a Replacement Public Works Agency
Refuse Vehicle from National Fleet Auto Group
Date: July 13, 2020
Recommended Action:
Staff recommends City Council approval of the purchase of a replacement refuse vehicle
(#718) for operations by the Public Works Agency (PWA) Public Services Bureau. The
replacement vehicle will be purchased from National Fleet Auto Group (490 Auto Center
Drive, Watsonville, CA 95076) in the amount of $287,605.86 through the Sourcewell contract.
Funding Source:
Funding for the vehicle will be from the Solid Waste Fund (Account 520.40.4310.65550) with
a budget of $283,900, and a YTD balance of $177,983. As was done with the last recycling
truck purchased and due to the long time to build the truck, the chas sis will be paid out of the
FY 2020 budget and the remainder will be from the FY 2021 budget.
Council Action:
For Action
Summary:
The recommended vehicle purchase will support the daily operations of the Public Works
Agency. Vehicle #718 is a replacement vehicle and accommodates the high demand for
collection services provided by staff.
Vehicle #718 will be a Crane Carrier Model LET2-44 used by the Recycling & Environmental
Maintenance Division of the Public Works Agency. The vehicle will have a 20 yard rear loader
and swing back/flip-up style passenger door, kick bar and tippers upgrade for use with
dumpsters, and a 360-degree camera. It will replace existing Vehicle #718 (a 2008 Crane
Carrier, which has had 297 service visits and $269,564 worth of in -house and vendor repairs
over the life of the vehicle which was purchased for $190,670.00 in 2008). The existing
vehicle will be placed in reserve for when other refuse trucks are out of service and will
A9.Page 124 of 520
eventually be auctioned. The replacement of this vehicle is crucial for the safe and reliable
operation of the Recycling and Environmental Maintenance Division.
This Division utilizes ten 20-yard rear loader refuse vehicles for recycling collection and
special pickups. Nine of these vehicles are in operation Monday through Thursday to collect
the seven residential routes, the apartment route, and for the special pickup collections . On
Fridays, seven of the vehicles are in operation for the condo building recycling collection,
apartment collection, and the special pickup collections. The tenth vehicle is used as a spare
in case one of the vehicles is down for maintenance. In fact , because one of the regularly
used vehicles as well as the spare vehicle were both purchased in 2008 and have so many
maintenance issues, a second spare vehicle (also purchased in 2008) has been kept, rather
than being sold at auction. The two spare vehicles are needed to make sure there are nine
operating vehicles are available for use.
Based on how the refuse vehicles are utilized in Evanston, history has demonstrated that the
refuse vehicles can reliably be operated for ten years. This includes the wear and tear of
using the vehicles in the unimproved alleys during all weather conditions as well as the daily
round trip (19.5 miles each way) to the Groot Material Recovery Facility in Elk Grove Village.
In 2008, the condition of the refuse fleet was so poor that the City purchased four new refuse
vehicles using bond funds. Staff is trying to avoid that type of situation again by purchasing a
new vehicle every year. That way the vehicles are replaced as their useful life comes to an
end. As previously indicated two of the ten refuse vehicles were purchased in 2008 and are
well past their useful life. In addition to the mechanical issues with these older trucks,
operational issues are also experienced. The rubber gasket that seals the hopper becomes
hard and can only be replaced so many times. As a result, glass shards have been known to
leak out of the vehicle when the compaction operation takes place.
The replacement of this vehicle will be environmentally friendly and improve cost -effective
operations. This truck is an EPA emission compliant diesel unit. This vehicle will provide
increased miles per gallon driven and reduced emissions as a result of the latest vehicle
emission technology available in the marketplace at this point.
National Auto Fleet Group is the Sourcewell (NJPA) winner for this type of vehicle and will be
utilized for the purchase of this unit. They have been a responsive and responsible bid winner
of the contract in the past and, as such, have provided efficient turn-around to our ordering
and timely delivery needs.
There are no Evanston Based Businesses that can provide this type of vehicle.
Legislative History:
The item was discussed at the April 27, 2020 Administration and Public Works Committee
meeting and held for further discussion until July 2020.
Attachments:
NAFG Quote to Evanston
Page 2 of 7
A9.Page 125 of 520
National Auto Fleet Group
A Division of Chevrolet of Watsanville
490 Auto Center Drive,Watsonville,CA 95076
[855]23S-S572-[831]480-8497 Fax
Fleet@Na1:ionalAutoFleetGroup.com
3/'4/2020
QuoteID HD —1167BR
Mr.Sean Ciolek
City of Evanston
2020 Asbury
Evanston,IL 60201
Dear Sean Ciolek,
National Auto Fleet Group is pleased to quote the following vehicle(s)for your consideration.
One (1)New/Unused (2020 Crane Carrier LET2-44,CumminsL9-350 Engine,3000 RDS
Transmission with RNOW Loadmaster Excel-S 20 Yard Rear Loader,)Provided by Mr.
Julian Brewer with Crane Cairier each for:
One Unit (1)
Sub Total 5 287,605.86
Tax (0.00%)S 0000
Total S 287,605.86
This vchicie(s)is available under the Sourcewell (Formerly known as NJPA)Contract
Number 081716-NAF.Please reference this Contract Number on all Purchase Orders.
Thank you in advance for your consideration.Should you have any questions.please do not
hesitate to call.
Sincerely.
,2
'gkk/0/driguez/'?D Contract Manager
I-ID@NationalAu1oFlee1Grou .com
Office (855)289-6572
Fax (831)480-8497
22%:-:57 111%@'rovoTA
Page 3 of 7
A9.Page 126 of 520
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Quote Number.2020-4491
Quote Date:Feb 25,2020
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A9.Page 127 of 520
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Page 5 of 7
A9.Page 128 of 520
R.N.0.W.,Inc.
8636R West National Avenue
WestAllis,WI 5322 7
Voice:414641-5700
Fax:414-543~9797
Quote Number.2020-4491
Quote Date:Feb 25.2020
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Page 6 of 7
A9.Page 129 of 520
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suck Aaiusrevs:Auiumati:Frame:Black 58590
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spare wneei:1 Hub -Sieei Disc 22.5 X E 25 Fuel Tank:Biack 56590
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TAXABLE TRANSACTXON NO X):YES
Notes:Please buildto samn spec as USA0007 FreigniRates HD3661reaFuel ur::i‘.a:geand i are price increase at rims of ceiwery
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QUOTE GOOD FOR 60 DAYS FROM SUBMISSION I
1951 Reiser Avenue SE -New Phiiadeiphic,OH 44663 -918.836.1651 -www.crcneccrrier.com
Page 7 of 7
A9.Page 130 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Paul Moyano, Senior Project Manager
CC: David Stoneback, Public Works Agency Director; Lara Biggs, Capital
Planning & Engineering Bureau Chief / City Engineer
Subject: Approval of Change Order No. 1 to the Agreement with Stantec
Consulting Services for the 1909 Raw Water Intake Replacement (RFP
19-02)
Date: July 13, 2020
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute Change Order No.
1 to the agreement with Stantec Consulting Services, Inc. (350 North Orleans Street, Suite
1301, Chicago, IL 60654) for the 1909 Raw Water Intake Replacement (RFP 19 -02) in the
amount of $152,114.00. This will increase the overall contract amount from $598,909.00 to
$751,023.00.
Funding Source:
Funding is provided from the Water Fund (Account 513.71.7330.62145), which has an
approved FY 2020 budget of $1,440,000 and a YTD balance of $1,006,182.20. In both FY
2020 and FY 2021, $400,000 was allocated each year for this project for a total budget of
$800,000.
City staff intends to pursue a low interest loan from the Illinois Environmental Protection
Agency (IEPA) State Revolving Fund (SRF). The loan is only issued after the design is
complete and a contractor has been selected. If the City is successful in ob taining the loan,
all eligible engineering and construction costs would be funded by the loan.
Council Action:
For Action
Summary:
On April 22, 2019, City Council approved a contract for consulting services for the 1909 Raw
Water Intake Replacement with Stantec Consulting Services, Inc. The scope of this work
includes professional engineering services for the permitting, design, and construction of new
A10.Page 131 of 520
raw water intake for the Evanston water treatment plant to replace an existing intake that is
beyond its useful life and performing under capacity.
Over the past 13 months, Stantec has been working on the preliminary design of the new raw
water intake. During this early phase of the work, the project concept was developed into a
30% level design. Some of the key details that were studied and incorporated into the design
include the intake pipeline size and material, the configuration of the inlet structure, the layout
of the shore-side connection, and monitoring capabilities. Because these decisions can have
a significant impact on the cost of the final project, an updated Opinion of Probable
Construction Cost (OPCC) was also developed.
Analysis:
Some items identified during the development of the preliminary design and the OPCC result
in additional scope and cost to the engineer. These items are described in the letter from
Stantec dated June 30, 2020 included as an attachment to the Change Order, and are
summarized below.
1. Geotechnical Investigations / $90,039.00: Over 78 percent of the construction cost for the
new intake is related to the installation of the mile -long pipeline into the lake. The cost
related to the installation is heavily dependent on the geotechnical properties of the lake bed.
As such, a more thorough geotechnical investigation than initially proposed is warranted to
better refine the OPCC. Additional data will also allow contractors to provide more
competitive bids for construction. The cost of the geotechnical investigations has also
increased over the past several months due to the high demand for lakefront construction in
response to the high lake levels and coastal erosion in the Great Lakes.
2. Valve Vault Design / $44,025.00: During preliminary design, the need for a structure
around a valve on the shore side of the intake became evident. In addition to providing
access for maintenance and potential future rehabilitation of the valve, the vault provides
improved access for electrical and chemical feed equipment necessary for the operation of
the intake. The cost reflects the multi-disciplinary design effort required for this significant
structure.
3. Intake Monitoring / $10,050.00: The RFP included a task to investigate the feasibility of
including flow and temperature monitoring of raw water through th e existing and proposed
intakes. Detailed design for monitoring was not included in the RFP due to the unknowns
associated with this task. The study concluded that it was not feasible to retrofit the existing
intakes to provide monitoring. However, it is possible to include provision for monitoring as
part of the design of the new intake. This additional monitoring will provide valuable data to
more reliably operate the water plant. The cost represents the additional design effort for
adding the monitoring to the proposed intake.
4. OPCC Update / $8,000.00: The additional geotechnical data provides the opportunity to
refine the OPCC prior to the completion of the 90% design in 2021. The early update is
needed to allow the City to more confidently secure funding for construction of this project.
The costs related to these tasks are summarized in the table below:
Page 2 of 13
A10.Page 132 of 520
Legislative History:
On April 22, 2019, the City Council approved a contract for 1909 Raw Water Intake
Replacement (RFP 19-02) with Stantec Consulting Services.
Attachments:
Change Order No. 1
Page 3 of 13
A10.Page 133 of 520
CITY OF EVANSTON
CHANGE ORDER
Order No. 001
Date: July 1, 2020
Agreement Date: June 1, 2019
PROJECT: 1909 Raw Water Intake Replacement (RFP 19-02)
OWNER: City of Evanston
CONTRACTOR: Stantec Consulting Services
The following changes are hereby made to the AGREEMENT:
Additional engineering services related to geotechnical investigations, valve vault design, intake
monitoring, and Opinion of Probable Construction Cost Update as described in the attached
letter from Stantec Consulting Services dated June 30, 2020.
Original CONTRACT PRICE: $ 598,909.00
Current CONTRACT PRICE adjusted by previous CHANGE ORDERS $ 598,909.00
Total change in CONTRACT PRICE for this CHANGE ORDER 001 $ 152,114.00
The CONTRACT PRICE including this CHANGE ORDER will be $ 751,023.00
Original COMPLETION DATE February 1, 2022
Current COMPLETION DATE adjusted by previous CHANGE ORDERS February 1, 2022
Total Change in CONTRACT TIME for this CHANGE ORDER N/A
The COMPLETION DATE including this CHANGE ORDER will be February 1, 2022
Accepted by
(Contractor):
Stantec Consulting Services Date
Approved by
(Owner):
City of Evanston Date
Page 4 of 13
A10.Page 134 of 520
Stantec Consulting Services Inc.
350 North Orleans Street Suite 1301, Chicago IL 60654-1983
June 30, 2020
File: 173440108
Attention: Mr. Paul Moyano, PE
Evanston Public Works Agency
2100 Ridge Avenue
Evanston, IL 60102
Reference: Request for Approval of Change Order 1 – 1909 Intake Replacement Project
Dear Paul,
Now that reviews of our Preliminary Design Report (PDR) and 30% Design Opinion of Probable Construction
Cost (OPCC) have been completed, we have assessed our plan for proceeding with design of the 1909
replacement intake for the City and identified areas where adjustments in our current contract scope, budget,
and schedule are required. We respectfully request consideration and approval by the City of a change order
to modify our current scope of services and increase the not-to-exceed limit as indicated below:
Original Not-to-Exceed Limit: $598,909
Proposed Change Order 1 Increase: $152,114
Proposed New Not-to-Exceed Limit: $751,023
No change in the schedule for completion of services under our agreement (February 1, 2022) or other terms
and conditions are proposed at this time. A detailed basis for the change request is presented in the balance
of this letter.
Proposed Modifications to the Scope of Services
As a result of conclusions reached during preparation and review of the Preliminary Design Report and 30%
Design Opinion of Probable Construction Costs for the 1909 Intake Replacement Project, we propose the
following changes to our current Scope of Services:
1. Modify the Proposed Approach to Geotechnical and Environmental Investigations. Sub-Tasks 2.2
and 2.3 as defined in our contract include performance of a single soil boring at the site of proposed
shore improvements as well as the drilling of 8 vibe-core sediment/soil samples to about 10 to 20-ft
below the lake bottom to identify general lake bottom stratigraphy (Subsurface Exploration Program
A). The shore boring was completed earlier this year at a cost of $11,871. The total budget remaining
in our contract for subcontractor services associated with the marine geotechnical and environmental
investigations is $68,129.
Based on our 30% design, initial analysis of probable construction costs, and final planning for the
geotechnical investigation program, we have identified factors that indicate a change in the original
scope and budget for our geotechnical investigation work is needed. Cost estimating analyses
performed as part of our preliminary engineering effort have indicated that subsurface conditions
(more precise depth and well-defined strength characteristics of sediments, sand and clay) will have
Page 5 of 13
A10.Page 135 of 520
June 30, 2020
Mr. Paul Moyano, PE
Page 2 of 5
a significant impact on the probable cost of construction for the project, especially as associated with
the width and side slopes of the lake bottom trench. Given these findings, our geotechnical design
team has determined that more comprehensive data than what the vibe-core approach would provide
is needed to reliably characterize lake bottom conditions and support detailed design for installation
of the new intake. As such, an alternative approach to the performance of the lake-bottom
investigations is recommended.
We recommend that the lake-bottom investigations be conducted using traditional boring techniques.
While more expensive than the vibe-core approach included in our contract, this approach will provide
the detailed data needed to make critical design decisions that have the potential to significantly
impact the competitiveness of the bidding process and therefore the ultimate cost of the project.
We have also been advised by our drilling subcontractor that recent changes in certification
requirements for the ABS barges needed to support drilling operations on the lake, and high demand
for barges have resulting in significant increases in costs for barge support. In the most recent quote
provided to us by our subcontractor, the cost for mobilization and operation of the barge for drilling
activities is significantly higher than in the quote obtained in February 2019.
As shown in Table 1, the total estimated cost for the updated program of geotechnical and
environmental investigations is $158,168, or $90,039 more than the current budget available. Of this
increase, approximately two-thirds is associated with the proposed change in drilling approach while
the other one-third is the result of the increase in costs for mobilization and operation of a barge this
year. This total is a not-to-exceed value that includes an allowance of $8,500 for potential weather
days when crews are mobilized but unable to be productive due to weather conditions. Billings to the
City of Evanston for the geotechnical investigations will be on a unit price basis for only the services
and materials actually expended to complete the program.
2. Add Scope for the Design of a Valve Vault Structure to Facilitate Connection of the New Intake to the
Existing Shorewell Facilities. Discussions conducted during the preliminary design phase of the
project determined that a new valve vault (approximately 20 feet x 20 feet in area and 30 feet deep)
should be incorporated into the design to provide increased operational flexibility and enhanced
access for inspection and maintenance. The vault will house a 60-inch diameter cross fitting, a 48-
inch diameter valve, and a riser structure for access to the intake, as well as space on an operating
level for electrical panels associated with intake heating, mussel control, HVAC, and lighting systems.
A decision was made to include HVAC and lighting systems in the design for the vault to first create
a safe environment where staff could effectively perform necessary operations and maintenance
tasks, and additionally mitigate conditions that would result in the vault’s classification as a confined
space.
Given the design requirements for the vault, we have determined that nine new drawing sheets (3
structural, 3 HVAC, 3 electrical) will need to be added to the plan set defined as the basis for our
current contract. Approximately 312 hours of additional effort are estimated to be required to prepare
these drawings. The additional cost for the design effort is estimated to be $44,025.
3. Add Scope for the Design of Flow Metering and Remote Temperature Monitoring Systems for the
New Intake. Discussions with Evanston Water Treatment Plant operating staff and Public Works
Agency leadership during the preliminary design phase of the project determined that installation of
Page 6 of 13
A10.Page 136 of 520
June 30, 2020
Mr. Paul Moyano, PE
Page 3 of 5
a flow meter and remote temperature probe in the new intake would provide valuable data for use in
managing intake operations. We estimate that 50 hours of additional effort will be required to
incorporate a design for these systems into the project plans and specifications. The cost for this
additional design effort is estimated to be $10,050.
4. Add Scope for the Preparation of an Updated Opinion of Probable Construction Cost (OPCC) after
completion of the 60% Design. The Class 4 OPCC generated based on the 30% project design
suggests that the cost for construction of the 1909 replacement intake may be significantly greater
than the amount the City has currently budgeted for the project. However, the OPCC analysis noted
that actual construction costs for the project will be significantly impacted by subsurface conditions
along the lake bottom. To provide improved confidence as to the probable construction cost for the
project, it is proposed that 30% Class 4 OPCC be updated based on results from the lake bottom
field investigations. The cost for this update of probable construction costs is estimated to be $8,000.
The net increase in our overall budget for services through design and bidding for this project associated with
these scope changes is $152,114.
With your timely approval, the proposed approach described above will allow us to maintain our overall
schedule for completion of design activities and advertisement of the project for bids in the fall of 2021 and
completion of services under our agreement by February 1, 2022 as shown in Attachment 1.
Thank you for your consideration of this adjustment in our project scope. Should you have questions regarding
the adjustments proposed, please contact me at joe.johnson@stantec.com or 312.623.6851.
Regards,
Stantec Consulting Services Inc.
T. Joe Johnson, P.E., PMP
Project Manager
Phone: 312.831.3117
Fax: 312.831.3999
joe.johnson@stantec.com
jj ltr_moyano_20200630_co1.docx
Page 7 of 13
A10.Page 137 of 520
June 30, 2020
Mr. Paul Moyano, PE
Page 4 of 5
Table 1 - Proposed Marine Investigation Program
Unit of
Measure Quantity Unit Cost Amount
1.01 Administration, Underground Utility Clearance and
Document Submittal
Lump Sum 1 500.00$ 500.00$
2.01 Mobilize barge and drill rig from Waukegan to
Evanston
Lump Sum 1 39,600.00$ 39,600.00$
2.02 Mobilization of drill rig and crew Lump Sum 1 1,500.00$ 1,500.00$
2.03 Drill Crew ‐ 8 hour daily minimum Day 4 3,600.00$ 14,400.00$
2.04 Overtime for drill crew. More than 8 hours on site,
including travel time to and from dock
Hour 10 500.00$ 5,000.00$
2.05 Barge and Crew ‐ 8 hour daily minimum. Portal to
Portal (including Tug boat, Fuel, ABS Barge, Overtime)
Hour 40 1,815.00$ 72,600.00$
2.08 Weather Days, Barge Day 2 2,750.00$ 5,500.00$
2.09 Weather Days, Drill Crew Day 2 1,500.00$ 3,000.00$
3.01 Cement Bentonite Grout Foot 180 3.00$ 540.00$
3.02 3" Shelby Tubes Each 6 30.00$ 180.00$
3.03 USCS and Moisture Content Each 48 14.00$ 672.00$
3.04 Unconfined compressive strength Each 6 15.00$ 90.00$
3.05 Particle size analysis with hydrometer Each 18 140.00$ 2,520.00$
3.06 Atterberg limits Each 6 120.00$ 720.00$
3.07 Specific Gravity Each 2 60.00$ 120.00$
4.01 Summary Report with Boring Logs and Test Data Lump Sum 1 1,500.00$ 1,500.00$
Total Marine Geotechnical Investigations 148,442.00$
Environmental Sampling and Analysis 6 1,321.00$ 7,926.00$
Shipping Costs 12 150.00$ 1,800.00$
Grand Total Marine Investigations 158,168.00$
Pay Item
Page 8 of 13
A10.Page 138 of 520
June 30, 2020 Mr. Paul Moyano, PE Page 5 of 5 Table 2 - Proposed Contract Amount Modification Task Description Contract Amount Billings through 5/22/2020 Remaining Cost to Complete Project Original Contract Amount Change Order 1 Add'l CostAdjusted Contract AmountPreliminary Design $ 143,640 $ 143,753.16 -$ 143,753$ -$ 143,753$ Field Investigations $ 139,936 $ 57,394.93 82,541$ 139,936$ 90,039$ 229,975$ Detailed Design (Original Scope) $ 159,437 $ 76,127.23 83,197$ 159,324$ -$ 159,324$ Final Design (Original Scope) $ 50,696 $ - 50,696$ 50,696$ -$ 50,696$ Permitting $ 35,505 $ 16,217.56 19,287$ 35,505$ ‐$ 35,505$ IEPA SRF Loan Support $ 19,868 $ 7,499.00 12,369$ 19,868$ ‐$ 19,868$ Project Management $ 29,660 $ 16,643.60 13,016$ 29,660$ ‐$ 29,660$ Bidding $ 20,167 $ - 20,167$ 20,167$ ‐$ 20,167$ Change Order 1 Add'l Tasks Design - Valve Vault44,025$ 44,025$ Design - Temp Probe/Flow Meter10,050$ 10,050$ Design - OPCC Update8,000$ 8,000$ Total All Tasks598,909$ 152,114$ 751,023$ Page 9 of 13
A10.Page 139 of 520
ID WBS TaskModTask Name Duration Start Finish11Notice‐to‐Proceed0 daysMon 6/3/19Mon 6/3/19221 Preliminary Design243 daysFri 6/14/19Tue 5/19/204732 Field Investigations320 daysTue 7/2/19Mon 9/21/20483.12.1 Perform Site Visits64 daysTue 7/2/19Fri 9/27/19513.22.2 Perform On‐Shore Geotechnical Investigations20 daysTue 2/4/20Mon 3/2/20543.32.3 Perform Bathymetric Survey/Lake Geotech Investigations286 daysMon 8/19/19Mon 9/21/20553.3.1Desktop Study of available subsurface information15 daysMon 8/19/19Fri 9/6/19563.3.2Complete Subsurface Exploration Program130 daysTue 3/3/20Mon 8/31/20573.3.2.1Coordination/Prep for Program100 daysTue 3/3/20Mon 7/20/20583.3.2.2Exploration Program on Lake5 daysTue 7/21/20Mon 7/27/20593.3.2.3Initial Field Data Analysis5 daysTue 7/28/20Mon 8/3/20603.3.2.4Laboratory Testing/Reporting20 daysTue 8/4/20Mon 8/31/20613.3.3Prep of Geotechnical Design Memorandum (GDM)15 daysTue 9/1/20Mon 9/21/20623.3.4DEL: Geotechnical Design Memo0 daysMon 9/21/20Mon 9/21/20633.3.5Perform Bathymetric Survey ‐ Phase 120 daysFri 9/13/19Thu 10/10/19643.42.4 Perform Topographic Survey (shore survey)20 daysFri 10/4/19Thu 10/31/19653.52.5 Perform Internal Inspection of By‐Pass Pipeline25 daysMon 8/5/19Fri 9/6/196943 Detailed Design165 daysTue 6/30/20Mon 2/15/21704.13.1 Develop 60% Drawings70 daysTue 6/30/20Mon 10/5/20714.23.2 Develop Contract Specifications70 daysTue 6/30/20Mon 10/5/20724.33.3 Review Project Constructability and Schedule20 daysTue 9/8/20Mon 10/5/20734.43.4 Submit 60% Contact Documents0 daysMon 10/5/20Mon 10/5/20744.5NEW Prepare updated Class 4 OPCC15 daysTue 9/29/20Mon 10/19/20754.63.5 MTG: Review 60% Submittal with City Staff0 daysMon 10/19/20Mon 10/19/20764.7NEW Assess/Refine Plan for Completion10 daysTue 10/20/20Mon 11/2/209/2110/510/19JunJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovDecJauarte3rd Quarte4th Quarte1st Quarte2nd Quarte3rd Quarte4th Quarte1st Quarte2nd Quarte3rd Quarte4th Quarte1st Quarte2nd Quarte3rd Quarte4th Quarte1sTaskSplitMilestoneSummaryProject SummaryInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyExternal TasksExternal MilestoneDeadlineProgressManual ProgressPage 1Project: sch_evanston_19-02_deDate: Tue 6/30/20Page 10 of 13
A10.Page 140 of 520
ID WBS TaskModTask Name Duration Start Finish774.83.6 Address City 60% Comments10 daysTue 11/3/20Mon 11/16/20784.93.7 Develop 90% Drawings60 daysTue 11/3/20Mon 1/25/21794.103.8 Develop 90% Contract Specifications60 daysTue 11/3/20Mon 1/25/21804.113.9 Submit 90% Contract Documents0 daysMon 1/25/21Mon 1/25/21814.123.10 Prepare AACE Class 2 OPCC20 daysTue 1/12/21Mon 2/8/21824.133.11 MTG: Review 90% Submittal and Class 2 OPCC with City Staff0 daysMon 2/15/21Mon 2/15/218354 Final Design160 daysTue 2/16/21Mon 9/27/21845.14.1 Address City 90% Comments10 daysTue 2/16/21Mon 3/1/21855.24.2 Prepare 100% Design Drawings and Contract Documents60 daysTue 6/8/21Mon 8/30/21865.34.3 Submit 100% Drawings, Contract Documents0 daysMon 8/30/21Mon 8/30/21875.44.4 MTG: Review 100% Submittal with City Staff0 daysMon 9/13/21Mon 9/13/21885.54.5 Prepare Final Bid Drawings, Contract Documents10 daysTue 9/14/21Mon 9/27/21895.64.6 Submit Final Bid Set Drawings and Contract Documents0 daysMon 9/27/21Mon 9/27/219065 Permitting641 daysFri 6/28/19Fri 12/10/21916.15.1 Identify Necessary Permits15 daysFri 6/28/19Thu 7/18/19926.25.2 Prepare/Submit Permit Applications497 daysFri 7/12/19Mon 6/7/21936.2.1Prepare Pre‐Application Meeting Request5 daysFri 7/12/19Thu 7/18/19946.2.2MTG: Pre‐Application Meeting1 dayFri 8/16/19Fri 8/16/19956.2.3Pursue Regional/Nationwide Permit100 daysMon 7/29/19Fri 12/13/191016.2.4Prepare Individual Permit Application25 daysTue 11/17/20Mon 12/21/201026.2.4.1Draft Individual Permit Application10 daysTue 11/17/20Mon 11/30/201036.2.4.2City review of Individual Permit Application10 daysTue 12/1/20Mon 12/14/201/252/158/309/139/27JunJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovDecJauarte3rd Quarte4th Quarte1st Quarte2nd Quarte3rd Quarte4th Quarte1st Quarte2nd Quarte3rd Quarte4th Quarte1st Quarte2nd Quarte3rd Quarte4th Quarte1sTaskSplitMilestoneSummaryProject SummaryInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyExternal TasksExternal MilestoneDeadlineProgressManual ProgressPage 2Project: sch_evanston_19-02_deDate: Tue 6/30/20Page 11 of 13
A10.Page 141 of 520
ID WBS TaskModTask Name Duration Start Finish1046.2.4.3Submit Final Individual Permit Application0 daysMon 12/21/20Mon 12/21/201056.2.5Initial Permit Review Period120 daysTue 12/22/20Mon 6/7/211066.2.6Public Meeting and Comment Period60 daysTue 1/19/21Mon 4/12/211076.35.3 Address Agencies Comments/Prepare Responses120 daysMon 6/7/21Mon 11/22/211086.3.1Receipt of Initial Agency Comments0 daysMon 6/7/21Mon 6/7/211096.3.2Address Agency Comments120 daysTue 6/8/21Mon 11/22/211106.45.4 Coordinate/Attend Meetings with Permitting Agencies, Stakeholders289 daysTue 11/3/20Fri 12/10/211116.5Obtain Individual Permit0 daysFri 12/10/21Fri 12/10/2111276 IEPA SRF Loan Support1189 days?Mon 6/3/19Thu 12/21/231137.16.1 Develop Project Plan215 daysTue 5/12/20Mon 3/8/211147.1.16.1.1 Prepare/Submit Draft Project Plan50 daysTue 5/12/20Mon 7/20/201157.1.1.1Prepare Draft Project Plan50 daysTue 5/12/20Mon 7/20/201167.1.1.2DEL: Submit Draft Project Plan0 daysMon 7/20/20Mon 7/20/201177.1.26.1.2 Address City Comments on Project Plan65 daysTue 7/21/20Mon 10/19/201187.1.2.1City Review of Draft Project Plan10 daysTue 7/21/20Mon 8/3/201197.1.2.2Address City Comments/Update Estimated Costs5 daysTue 10/13/20Mon 10/19/201207.1.36.1.3 Submit Project Plan to City0 daysMon 10/19/20Mon 10/19/201217.1.4City Submits Project Plan to IEPA0 daysMon 11/2/20Mon 11/2/201227.1.5IEPA Review and Approval of Project Plan90 daysTue 11/3/20Mon 3/8/211237.26.2 Provide Information to City394 daysTue 11/17/20Fri 5/20/2212/216/712/107/2010/1911/2JunJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovDecJauarte3rd Quarte4th Quarte1st Quarte2nd Quarte3rd Quarte4th Quarte1st Quarte2nd Quarte3rd Quarte4th Quarte1st Quarte2nd Quarte3rd Quarte4th Quarte1sTaskSplitMilestoneSummaryProject SummaryInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyExternal TasksExternal MilestoneDeadlineProgressManual ProgressPage 3Project: sch_evanston_19-02_deDate: Tue 6/30/20Page 12 of 13
A10.Page 142 of 520
ID WBS TaskModTask Name Duration Start Finish1347.36.3 Confirm Contract Documents Meet IEPA Requirements30 daysTue 1/26/21Mon 3/8/211357.46.4 Prepare IEPA Loan Application Materials80 daysTue 9/28/21Mon 1/17/221367.56.5 Support IEPA Loan Application1 day?Mon 6/3/19Mon 6/3/191377.66.6 Assist with Submittals to IEPA During Construction450 daysFri 4/1/22Thu 12/21/231387.76.7 Provide Documentation for IEPA Close‐out30 daysTue 10/17/23Mon 11/27/2313987 Design Project Management605 daysMon 6/3/19Fri 9/24/211408.17.1 Manage Design Activities605 daysMon 6/3/19Fri 9/24/211418.27.2 Manage QA/QC Activities605 daysMon 6/3/19Fri 9/24/211428.37.3 Provide Progress Communications605 daysMon 6/3/19Fri 9/24/2114398 Bidding90 daysMon 9/27/21Mon 1/31/221449.18.1 Submit List of Qualified Contractors0 daysMon 9/27/21Mon 9/27/211459.2Advertise for Bid34 daysTue 11/9/21Fri 12/24/211469.38.2 Attend Pre‐Bid Meeting0 daysThu 11/18/21Thu 11/18/211479.48.3 Prepare Addenda20 daysTue 11/9/21Mon 12/6/211489.58.4 Review Bids/Prepare Recommendation16 daysMon 12/27/21Mon 1/17/221499.5.1Open Bids1 dayMon 12/27/21Mon 12/27/211509.5.2Review Bids/Submit Evaluation10 daysTue 12/28/21Mon 1/10/221519.5.3Issue Notice of Intent to Award Contract0 daysMon 1/17/22Mon 1/17/221529.68.5 Assist City in Preparing Contract10 daysTue 1/18/22Mon 1/31/221539.7Issue Construction Notice‐to‐Proceed0 daysMon 1/31/22Mon 1/31/221549.88.6 Manage Bidding Support Tasks90 daysTue 9/28/21Mon 1/31/2215510Construction451 daysFri 4/1/22Fri 12/22/2315610.1Construction Season 1140 daysFri 4/1/22Thu 10/13/2215710.2Winter Shutdown122 daysFri 10/14/22Mon 4/3/2315810.3Construction Season 2140 daysTue 4/4/23Mon 10/16/2315910.4Construction Close‐out49 daysTue 10/17/23Fri 12/22/239/2711/181/171/31JunJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovDecJauarte3rd Quarte4th Quarte1st Quarte2nd Quarte3rd Quarte4th Quarte1st Quarte2nd Quarte3rd Quarte4th Quarte1st Quarte2nd Quarte3rd Quarte4th Quarte1sTaskSplitMilestoneSummaryProject SummaryInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyExternal TasksExternal MilestoneDeadlineProgressManual ProgressPage 4Project: sch_evanston_19-02_deDate: Tue 6/30/20Page 13 of 13
A10.Page 143 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Transportation/Parking Committee
From: Kumar Jensen, Chief Sustainability & Resilience Officer
CC: Michael Rivera, Interim Parking Manager
Subject: Resolution 6-R-20 Authorizing the City Manager to Accept Donation of
Six Car Charging Stations from Alternative Transportation for
Chicagoland
Date: July 13, 2020
Recommended Action:
Staff recommends City Council adoption of Resolution 6-R-20 Authorizing the City Manager
to Accept Donation of Six Car Charging Stations from Alternative Transportation for
Chicagoland.
Council Action:
For Action
Summary:
Transportation and Mobility is one the primary focus areas of the Climate Action and
Resilience Plan (CARP) and one of the primary goals is to increase electric vehicle usage in
Evanston because transportatiand vehicles from reduce reduce can it pollution on
greenhouse gas emissions which account for 17% of Evanston's overall emissions. Installing
additional charging stations will make it easier for Evanston residents and visitors to access
charging equipment.
In 2011, the City received a grant in partnership with Oak Park, the South Suburban Mayors
and Managers Association (SSMMA) and I-Go Car Sharing to install electric vehicle charging
stations in suburban communities in Illinois. In Evanston, the grant covered the cost of
installing six electric vehicle charging stations and one solar canopy. Those assets were
owned by I-GO Car Sharing at the time of grant award but since then ownership and
responsibility to for Center the transferred for has equipment the maintaining been
Neighborhood Technology (CNT).
Charging Station Locations
• 2 chargers at 2122 Central Street
A11.Page 144 of 520
• 2 chargers at 817 Hinman Avenue
• 2 chargers, solar panels, and 40 kW battery storage at 1701 Orrington Avenue
At this time staff does not recommend taking ownership of the solar panels and so lar canopy
installed at 1701 Orrington Avenue. Those panels come with a funder agreement to keep
them in use until 2023 and staff has not identified a location or funding source appropriate to
deploy that equipment. The charging stations, if obtained by th e City would be utilized in the
following way:
• The 2 stations on Central Street would remain in their current location.
• The 2 stations at 817 Hinman would be moved to Lot # 60 located at 1236 Chicago
Ave,
• The 2 stations at 1701 Orrington would be moved to the Lower level of the Main
Library, Lot # 10
Costs
In order to pay for the upgrade cost and the ongoing maintenance, electric consumption and
cloud service required for each station staff will recommend as a part of the FY 2021 budget
process instituting a fee for utilizing City-owned charging stations. Currently, none of the
existing 6 stations owned by the City are generating any revenue for the City.
Taking ownership of the 6 stations will not result in any immediate cost to the City. The
equipment, however, is older and does require upgrades in order to provide optimal service
to electric vehicle owners. Upgrading the equipment will double the number of ports available
to drivers and ensure that equipment can communicate with the cloud services required. The
upgrade cost per station is 50% of the new station cost or $3,750.00 per station plus
shipping. The total upgrade cost including shipping for all 6 stations is equal to $23,700.00.
Other fees associated with new stations are waived in the first year including the cloud
services and maintenance plan.
Attachments:
Letter from the Center for Neighborhood Technology (CNT) Donating Stations
Resolution 6-R-20 Donation of Car Charging Stations
City of Evanston Donation Agreement Charging Stations
Page 2 of 10
A11.Page 145 of 520
October 1, 2019
Kumar Jensen
Chief Sustainability and Resilience Officer
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Dear Kumar,
I am contacting you on behalf of Alternative Transportation for Chicagoland (ATC), an affiliate of
Center for Neighborhood Technology (CNT), regarding the electric charging stations ATC owns in
Evanston at the following locations:
2 chargers at 2122 Central Street
2 chargers at 817 Hinman Avenue
2 chargers, solar panels, and 40 kW battery storage at 1701 Orrington Avenue
ATC has divested its assets over the last several years with CNT now overseeing the last of them.
When the charging stations were first installed in Evanston, ATC and the City entered into a user
agreement which has since expired. For the last several years, CNT has paid the electricity at those
stations with no cost to the City.
At this time, CNT is seeking to transfer ownership of all stations and equipment to the City of
Evanston at no cost. If the City were to accept the solar panels, a funder grant agreement would
require a commitment to keep them in use until the year 2023. Even if the City is not interested in the
solar panels, we would still seek to transfer ownership of the remaining equipment.
For your consideration I am attaching information on the make and model of the charging stations, and
the monthly electricity cost at CNT’s rate with ComEd. ATC does not have a current contract to use
Chargepoint software at the charging stations, though the City may easily implement this software to
monitor use and potentially charge users for electricity.
After reviewing this information, would you let me know the next steps required for consideration of
the City to accept these charging stations?
Thank you –
Robert Dean
CEO
Page 3 of 10
A11.Page 146 of 520
12/19/2019
6/18/2020
6-R-20
A RESOLUTION
Authorizing the City Manager to Accept Donation of Six Car
Charging Stations from Alternative Transportation for
Chicagoland
WHEREAS, Alternative Transportation of Chicagoland has agreed
to donate, six (6) car charging stations to the City; and
WHEREAS, The City is interesting in obtaining ownership of
electric vehicle charging infrastructure in order to better support the community
transition to electric vehicles; and
WHEREAS, The Climate Action and Resilience Plan (CARP) calls
for an increase in the use of electric vehicles in Evanston and for the City to
incentivize electric vehicle ownership and utilization in the community. Providing
and maintaining electrical vehicle charging infrastructure to the community helps
support Evanston's goal of becoming carbon neutral by 2050; and
WHEREAS, the City Council of the City of Evanston had deemed
it in the best interest of the citizens of Evanston, as well as beneficial for the
larger community within the County of Co ok, to accept the donation of solar
panels from Alternative Transportation of Chicagoland ,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
Page 4 of 10
A11.Page 147 of 520
6-R-20
~2~
SECTION 1: That the foregoing recitals are found as fact and
made a part hereof.
SECTION 2: The City Manager is hereby authorized and directed
to execute the Car Charging Station Donation Agreement (attached hereto as
Exhibit A) on behalf of the City of Evanston.
SECTION 3: Resolution 6-R-20 shall be in full force and effect
from and after the date of its passage and approval in the manner
provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2020
Approved to form:
_______________________________
Kelley Gandurski, Corporation Counsel
Page 5 of 10
A11.Page 148 of 520
6-R-20
~3~
EXHIBIT A
Charging Station Donation Agreement
Page 6 of 10
A11.Page 149 of 520
CITY OF EVANSTON AND ALTERNATIVE TRANSPORTATION FOR
CHICAGOLAND
CHARGING STATION DONATION AGREEMENT
THIS AGREEMENT is entered into this ___ day of July, 2020 by and between the
City of Evanston (hereinafter, “City”), an Illinois municipal corporation , 2100 Ridge
Avenue, Evanston, Illinois 60201 and Alternative Transportation Services of
Chicagoland, an affiliate of Center for Neighborhood Technology, (hereinafter,
"Donor"). The City and the Donor will be collectively referred to herein as the
“Parties.”
RECITALS
WHEREAS, the Donor wishes to donate six (6) electric charging stations to the
City pursuant to the terms and conditions contained herein ; and
WHEREAS, the City wishes to accept the charging stations from Donor for the
use and benefit of the City of Evanston and wishes to accept full ownership of said
charging stations.
NOW, THEREFORE, the City and the Donor, in consideration of the mutual
covenants set forth below, hereby agree as follows; having fi rst found the foregoing
recitals as fact:
AGREEMENT
1. DONATION: Donor transfers all rights of ownership to the charging stations listed
on this Agreement below to the City (the “Donation”). Donor will deliver the
charging stations to the City free and clear of any liens, claims or other
encumbrances of any type. Donor will furnish a signed, sworn and notarized
Certificate of Ownership , attached hereto and incorporated herein as Exhibit "1",
to the City certifying that the Donation is free of liens, claims, and other
encumbrances. This Section will survive termination of this Agreement.
2122 Central Street - 2 electric vehicle chargers
Model: CT2000-HD-GPRS-SIM1-CCR, Serial number: 114910012919
Model: CT2000-HD-CCR, Serial number: 114810012535
Page 7 of 10
A11.Page 150 of 520
2
817 Hinman Avenue - 2 electric vehicle chargers
Model: CT2000-HD-GPRS-SIM1-CCR, Serial number: 114610012295
Model: CT2000-HD-CCR, Serial Number 114810012528
1701 Orrington Avenue - 2 electric vehicle chargers
Model: CT2000-HD-GPRS-SIM1-CCR, Serial number: 114910012912
Model: CT2000-HD-CCR, Serial number: 114010010060
2. DONATION PURPOSE: Parties understand and agree that the charging stations
shall be available for general use of the public and located in City of Evans ton
owned parking lots. The City shall determination the location of each charging
station.
LIABILITY. To the best of Donor’s knowledge, all equipment listed in Section 1 is
operational and in good working condition at the time of transfer , with the exception of
the chargers at 1701 Hinman which require the City to set up a new software account
with Chargepoint. Once the City contracts with Chargepoint for operating software for
those chargers, if any repairs are needed beyond the software CNT will contribute up to
$500 of the actual costs for repair.
3. Donor will deliver the charging stations in “as is” condition. Upon acceptance of
the charging stations, the City will bear the risk of loss of, or damage to, the
charging stations. Upon acceptance of the charging stations, Donor will coordinate
with the City to terminate its ComEd accounts and the City will establish new
electricity accounts in the City’s name, to be completed within one week of the
transfer.
4. SALE OF CHARGING STATIONS . Should the City wish to sell, donate, or
otherwise divest itself of any of the chargers, the City may do so without
restrictions.
5. NOTICE. Notices under this Agreement are to be in writing and directed to:
City of Evanston: Donor:
Attn: City Manager’s Office Alternative Transportation Services
2100 Ridge Avenue of Chicagoland
Evanston, Illinois 60201 17 N. State, Chicago, IL 60602
With a copy to:
Law Department
City of Evanston
Page 8 of 10
A11.Page 151 of 520
3
2100 Ridge Avenue
Evanston, Illinois 60201
APPLICABLE LAW. The law of Illinois, including its conflicts of law provisions, shall
apply to interpretation and enforcement of this Agreement. Venue shall be within
Cook County, Illinois. The parties waive trial by jury.
SEVERABILITY. In the event any provision(s) of this Agreement are found by a
court of competent jurisdiction to be in violation of applicable law, provision(s)
unaffected thereby shall be in effect.
ENTIRE AGREEMENT. This document represents the entire Agreement between
the City and Donor. Any and all prior agreements, undertakings written and oral, are
hereby superseded. This Agreement, and the terms, provisions, promises,
covenants and conditions herein, shall be binding upon and shall inure to the benefit
of the Parties hereto and their respective heirs, legal represent atives, successors
and assigns.
By my signature, I, as the Donor , do hereby represent that: (1) I am fu lly
authorized to donate to the City the Vehicle as above listed; and (2) I have read
and agree to abide by the terms of this Agreement.
IN WITNESS HEREOF, the Parties have caused this agreement to be executed and the
Effective Date will be the date that the City executes the Agreement (“Effective Date”).
Donor: City of Evanston:
By: _____________________________ By: _____________________________
Print Name: ______________________ Print Name: ______________________
Date: ___________________________ Date: ___________________________
Page 9 of 10
A11.Page 152 of 520
4
Exhibit 1
Certificate of Title
Page 10 of 10
A11.Page 153 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
From: Brian George, Assistant City Attorney
Subject: Resolution 53-R-20 Authorizing the City Manager to Consent to a
Permit for Northwestern Football Parking and Tailgating Events for the
2020, 2021, 2022, 2023, and 2024 Seasons
Date: July 13, 2020
Recommended Action:
Staff recommends City Council adoption of Resolution 53 -R-20 authorizing the City Manager
to give consent to a permit for Northwestern Football parking and tailgating events for the
2020, 2021, 2022, 2023, and 2024 seasons. The applicant has withdrawn their request.
Council Action:
For Action
Summary:
Since the leased property has City the 1919, along the from Channel Shore North
Metropolitan Water Reclamation District of Greater Chicago (“MWRD”), for public recreational
use and has subleased a portion o f the leased property to an entity to operate a public golf
course. In order to supplement golf course revenue, parking and tailgating agreements were
reached with Northwestern University. A question arose as to whether these supplemental
uses were authorized by the lease with MWRD, so in 2019, City Council adopted Resolution
60-R-19, which authorized the City Manager to provide consent to the MWRD permit to
Northwestern University for parking and tailgating activities on the property during the 2019
football season home games.
The City has determined that it is in the interest of the parties to continue this relationship and
continue to permit these parking and tailgating activities. Resolution 53 -R-20 therefore
authorizes the City Manager to provide consent to the MWRD permit to Northwestern
University for parking and tailgating activities on the property during the 2020 through 2024
football season home games.
Attachments:
Resolution 53-R-20 Authorizing Northwestern Football Tailgate and Parking 2020-24
A12.Page 154 of 520
6/9/2020
53-R-20
A RESOLUTION
Authorizing the City Manager to Consent to a Permit for Northwestern
Football Parking and Tailgating Events for the 2020, 2021, 2022,
2023, and 2024 Seasons
WHEREAS, since 1919, the City of Evanston leases certain real property
along the North Shore Channel from the Metropolitan Water Reclamation District of
Greater Chicago (“MWRD”), for public recreational uses including several public parks,
bike paths, a public golf course, and other similar activities (the “Lease”); and
WHEREAS, since 1919, the City has sublet a portion of the leased
property to an entity to operate a public golf course (“the Subject Property”), and the
current entity operating the golf course is the Evanston Wilmette Golf Course
Association d/b/a Canal Shores; and
WHEREAS, in 2019 the Evanston City Council adopted Resolution 60-R-
19, which allowed the City Manager to, among other things, request an amendment to
the Lease with MWRD in order to allow the sale and consumption of alcohol on the
Subject Property in connection with concerts, festivals, and other events and to provide
consent to the MWRD permit to Northwestern University for parking and tailgating
activities on the Subject Property during the 2019 season home football games; and
WHEREAS, pursuant to Resolution 60-R-19, the Lease with MWRD was
amended to allow the sale and consumption of alcohol on the Subject Property in
connection with concerts, festivals, and other events; and
Page 2 of 4
A12.Page 155 of 520
53-R-20
~ 2 ~
WHEREAS, pursuant to Resolution 60-R-19, consent was given to
Northwestern University for parking and tailgating activities on the Subject Property
during the 2019 season home football games; and
WHEREAS, the City of Evanston finds that it is in the best interests of its
residents to continue to provide consent to the MWRD permit to Northwestern
University for parking and tailgating activities on the Subject Property during home
football games.
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Manager is authorized to provide consent to the
MWRD permit to Northwestern University for the parking and tailgating activities on the
Subject Property during the 2020, 2021, 2022, 2023, and 2024 football season home
games.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions as he may determine to be in the best interests
of the City and in a form acceptable to the Corporation Counsel.
SECTION 3: That this Resolution 53-R-20 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2020
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 3 of 4
A12.Page 156 of 520
53-R-20
~ 3 ~
Page 4 of 4
A12.Page 157 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Sat Nagar, Senior Project Manager
CC: David Stoneback, Public Works Agency Director, Lara Biggs, P.E.,
Bureau Chief – Capital Planning / City Engineer
Subject: Resolution 56-R-20, Authorizing the Interim City Manager to Sign a
Construction Engineering Services Agreement for Federal Participation
with the Illinois Department of Transportation and Stanley Consultants,
Inc. for the Central Street Bridge Replacement Project
Date: July 13, 2020
Recommended Action:
Staff recommends adoption of Resolution 56-R-20 authorizing the City Manager to execute
the Construction Engineering Services Funding Agreement with Illinois Department of
Transportation (IDOT) and Stanley Consultants Inc. for the Central Street Bridge
Replacement Project.
Funding Source:
Funding will be provided from the Capital Improvement Fund 2019 General Obligation Bonds
in the amount of $60,000, from 2020 General Obligation bonds in the amount of $91,400 and
$605,600 in Federal Surface Transportation Program (STP-BR grant funds). A detailed
funding analysis in included below.
Council Action:
For Action
Summary:
The Central Street Bridge over the North Shore Channel is under the jurisdiction of the City of
Evanston. The City submitted a request to IDOT for Surface Transportation Program - Bridge
Repair (STP-BR) Funds to reconstruct the bridge and IDOT approved the funding. The City
hired Stanley Consultants Inc. through the federally mandated Qualification Based Selection
(QBS) process to provide the engineering services for Phase I, Phase II & Phase III
Engineering. At this time, the Phase I Engineering & Phase II Construction plans for the
project have been completed, and the contract documents are submitted to the Illinois
A13.Page 158 of 520
Department of Transportation (IDOT). The project is scheduled for an IDOT July 31, 2020
bid letting. This project includes the following scope of work:
• Total Replacement of the bridge including the pile foundations
• Include on-street bike lanes on the new bridge
• Street light upgrade from Bryant Avenue to CTA Tracks
• Replace / repair the retaining wall supporting the access drive to the Fire Station
• Water main replacement and sewer improvements within the project limits
Analysis:
Staff Stanley with fee and scope Construction III Phase the negotiated Engineering
Consultants; this has been reviewed and approved by IDOT. The scope & fee is at tached as
Exhibit A to Resolution 56-R-20. The Central Street Bridge Replacement Project is let and
awarded by IDOT. Stanley Consultants will provide the construction engineering services for
the project. The project is funded by the Surface Transportat ion Program (STP-BR) up to
$605,600 (80% funding) and the City of Evanston share $151,400 (20%) of the construction
engineering cost. In order for this to occur, IDOT, the City and Stanley Consultants have to
execute the Construction Engineering Agreement accepting the scope of services and related
cost for the project.
Funding Analysis:
A detailed analysis of funding is as follows:
Legislative History:
City Council approved award of the Phase I Engineering contract to Stanley Consultants at
the April 25, 2016 Council meeting.
City Council approved award of the Phase II Engineering contract to Stanley Consultants at
the June 25, 2018 Council meeting.
Alternatives:
Attachments:
Resolution 56-R-20
Page 2 of 43
A13.Page 159 of 520
6/17/2020
56-R-20
A RESOLUTION
Authorizing the Interim City Manager to Sign a Construction
Engineering Services Agreement for Federal Participation with the
Illinois Department of Transportation and Stanley Consultants, Inc.
for the Central Street Bridge Replacement Project
WHEREAS, the City of Evanston seeks utilize federal Surface
Transportation Program (STP-Br) grant funds to replace Central Street Bridge, said
improvement to be identified as IDOT State Section Number: 16-00278-00-BR, State Job
Number: C-91-301-16, and Project Number: TNM6(847) hereinafter referred to as the
“Project”; and
WHEREAS, the State of Illinois and the City of Evanston wish to avail
themselves of federal money committed to fund the Project and the City Council of the
City of Evanston hereby determines it is in the best interests of the City to enter into the
Construction Engineering Agreement with IDOT & Stanley Consultants, Inc.; and
WHEREAS, the State of Illinois and the City of Evanston are desirous of
said Project because it will have immediate benefit to the residents of the area and
permanent in nature,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The Interim City Manager is hereby authorized to sign and the
City Clerk is hereby authorized to attest to the Professional Services Agreement to fund
the Project, attached hereto as Exhibit A and incorporated herein by reference.
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56-R-20
~2~
SECTION 2: The Interim City Manager is hereby authorized and
directed to negotiate any additional conditions of the Construction Engineering
Services Agreement as she may determine to be in the best interests of the City.
SECTION 3: That this Resolution 56-R-20 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2020
Approved as to form:
_______________________________
Kelley A. Gandurski, Corporation
Counsel
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56-R-20
~3~
EXHIBIT A
Construction Engineering Services Agreement For Federal Participation
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Local Public Agency
City of Evanston
County
Cook
Section
16-00278-00-BR
Project No.
TNM6(847)
Job No.
C-91-301-16
Contact Name/Phone/E-mail Address
Sat Nagar/ 847-866-2967
snagar@cityofevanston.org
L
O
C
A
L
A
G
E
N
C
Y
Construction Engineering
Services Agreement
For
Federal Participation
C
O
N
S
U
L
T
A
N
T
Consultant
Stanley Consultants
Address
8501 W. Higgins Road, Suite 730
City
Chicago
State
Illinois
Zip Code
60631
Contact Name/Phone/E-mail Address
Jared Hamilton/ 773-693-9624
hamiltonjared@stanleygroup.com
THIS AGREEMENT is made and entered into this day of , between the above
Local Public Agency (LPA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the
PROJECT described herein. Federal-aid funds allotted to the LPA by the state of Illinois under the general supervision of the Illinois
Department of Transportation (STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT
PROVISIONS.
WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used, they shall be interpreted to mean:
Regional Engineer Deputy Director Division of Highways, Regional Engineer, Department of Transportation
Resident Construction Supervisor Authorized representative of the LPA in immediate charge of the engineering details of the PROJECT
In Responsible Charge A full time LPA employee authorized to administer inherently governmental PROJECT activities
Contractor Company or Companies to which the construction contract was awarded
Project Description
Name Central Street Route FAU 1301 Length 0.11 Structure No. 016-6951
Termini At North Shore Channel
Description: Provide all necessary Phase III Construction Management services for the replacement of the existing structure.
Agreement Provisions
I. THE ENGINEER AGREES,
1.
To perform or be responsible for the performance of the engineering services for the LPA, in connection with the PROJECT
hereinbefore described and checked below:
a.
b.
c.
d.
Proportion concrete according to applicable STATE Bureau of Materials and Physical Research (BMPR) Quality
Control/Quality Assurance (QC/QA) training documents or contract requirements and obtain samples and perform
testing as noted below.
Proportion hot mix asphalt according to applicable STATE BMPR QC/QA training documents and obtain samples
and perform testing as noted below.
For soils, to obtain samples and perform testing as noted below.
For aggregates, to obtain samples and perform testing as noted below.
NOTE: For 1a. through 1d. the ENGINEER is to obtain samples for testing according to the STATE BMPR “Project
Procedures Guide”, or as indicated in the specifications, or as attached herein by the LPA; test according to the
STATE BMPR “Manual of Test Procedures for Materials”, submit STATE BMPR inspection reports; and verify
compliance with contract specifications.
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e.
f.
g.
Inspection of all materials when inspection is not provided at the sources by the STATE BMPR, and submit
inspection reports to the LPA and the STATE in accordance with the STATE BMPR “Project Procedures Guide” and
the policies of the STATE.
For Quality Assurance services, provide personnel who have completed the appropriate STATE BMPR QC/QA
trained technician classes.
Inspect, document and inform the LPA employee In Responsible Charge of the adequacy of the establishment and
maintenance of the traffic control.
h.
i.
j.
k.
l.
m.
n.
Geometric control including all construction staking and construction layouts.
Quality control of the construction work in progress and the enforcement of the contract provisions in accordance with
the STATE Construction Manual.
Measurement and computation of pay items.
Maintain a daily record of the contractor’s activities throughout construction including sufficient information to permit
verification of the nature and cost of changes in plans and authorized extra work.
Preparation and submission to the LPA by the required form and number of copies, all partial and final payment
estimates, change orders, records, documentation and reports required by the LPA and the STATE.
Revision of contract drawings to reflect as built conditions.
Act as resident construction supervisor and coordinate with the LPA employee In Responsible Charge.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Engineering services shall include all equipment, instruments, supplies, transportation and personnel required to perform the duties
of the ENGINEER in connection with the AGREEMENT.
To furnish the services as required herein within twenty-four hours of notification by the LPA employee In Responsible Charge.
To attend meetings and visit the site of the work at any reasonable time when requested to do so by representatives of the LPA or
STATE.
That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties
without the written consent of the LPA. The consent to sublet, assign or otherwise transfer any portion of the services to be
furnished by the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this
AGREEMENT.
The ENGINEER shall submit invoices, based on the ENGINEER’s progress reports, to the LPA employee In Responsible Charge,
no more than once a month for partial payment on account for the ENGINEER’s work completed to date. Such invoices shall
represent the value, to the LPA of the partially completed work, based on the sum of the actual costs incurred, plus a percentage
(equal to the percentage of the construction engineering completed) of the fixed fee for the fully completed work.
That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable to
improvement of the SECTION; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to
perform the services enumerated herein.
That the ENGINEER shall be responsible for the accuracy of the ENGINEER’s work and correction of any errors, omissions or
ambiguities due to the ENGINEER’S negligence which may occur either during prosecution or after acceptance by the LPA. Should
any damage to persons or property result from the ENGINEER’s error, omission or negligent act, the ENGINEER shall indemnify
the LPA, the STATE and their employees from all accrued claims or liability and assume all restitution and repair costs arising from
such negligence. The ENGINEER shall give immediate attention to any remedial changes so there will be minimal delay to the
contractor and prepare such data as necessary to effectuate corrections, in consultation with and without further compensation from
the LPA.
That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LPA.
The undersigned certifies neither the ENGINEER nor I have:
a) employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other
than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT;
b) agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or
person in connection with carrying out the AGREEMENT or
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c) paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above
ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out
the AGREEMENT.
d) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
e) have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against
them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public
(Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property;
f)
g)
are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with
commission of any of the offenses enumerated in paragraph (e) of this certification; and
have not within a three-year period preceding this AGREEMENT had one or more public transactions (Federal, State or local)
terminated for cause or default.
11. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LPA.
12. To submit all invoices to the LPA within one year of the completion of the work called for in this AGREEMENT or any subsequent
Amendment or Supplement.
13. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the work called for in the AGREEMENT.
14. To be prequalified with the STATE in Construction Inspection when the ENGINEER or the ENGINEER’s assigned staff is named as
resident construction supervisor. The onsite resident construction supervisor shall have a valid Documentation of Contract
Quantities certification.
15. Will provide, as required, project inspectors that have a valid Documentation of Contract Quantities certification.
II. THE LPA AGREES,
1. To furnish a full time LPA employee to be In Responsible Charge authorized to administer inherently governmental PROJECT
activities.
2. To furnish the necessary plans and specifications.
3. To notify the ENGINEER at least 24 hours in advance of the need for personnel or services.
4. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the
following compensation formulas:
Cost Plus Fixed Fee
Formulas
FF = 14.5%[DL + R(DL) + OH(DL) + IHDC], or
FF = 14.5%[(2.3 + R)DL + IHDC]
Where: DL = Direct Labor
IHDC = In House Direct Costs
OH = Consultant Firm’s Actual Overhead Factor
R = Complexity Factor
FF=Fixed Fee
SBO = Services by Others
Total Compensation = DL +IHDC+OH+FF+SBO
Specific Rate (Pay per element)
Lump Sum
5. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409:
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With Retainage
a) For the first 50% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LPA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to
90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
b) After 50% of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LPA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal
to 95% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
c) Final Payment – Upon approval of the work by the LPA but not later than 60 days after the work is completed and reports have
been made and accepted by the LPA and the STATE, a sum of money equal to the basic fee as determined in this
AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to
the ENGINEER.
Without Retainage
a) For progressive payments – Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LPA,
monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value
of the partially completed work minus all previous partial payments made to the ENGINEER.
b) Final Payment – Upon approval of the work by the LPA but not later than 60 days after the work is completed and reports have
been made and accepted by the LPA and STATE, a sum of money equal to the basic fee as determined in this AGREEMENT
less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER.
6. The recipient shall not discriminate on the basis on the basis of race, color, national origin or sex in the award and performance of
any DOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall
take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT-
assisted contracts. The recipient’s DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by
reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as
violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may
impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C.
1001 and/or the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.).
7. To submit approved form BC 775 (Exhibit C) and BC 776 (Exhibit D) with this AGREEMENT.
8. To certify by execution of this AGREEMENT that the selection of the ENGINEER was performed in accordance with the Local
Government Professional Services Selection Act 50 ILCS 510, the Brooks Act 40USC 11, and Procurement, Management, and
Administration of Engineering and Design related Services (23 CFR part 172). Exhibit C is required to be completed with this
agreement.
III. It is Mutually Agreed,
1.
2.
3.
4.
That the ENGINEER and the ENGINEER’s subcontractors will maintain all books, documents, papers, accounting records and
other evidence pertaining to cost incurred and to make such materials available at their respective offices at all reasonable times
during the AGREEMENT period and for three years from the date of final payment under this AGREEMENT, for inspection by the
STATE, Federal Highway Administration or any authorized representatives of the federal government and copies thereof shall be
furnished if requested.
That all services are to be furnished as required by construction progress and as determined by the LPA employee In Responsible
Charge. The ENGINEER shall complete all services specified herein within a time considered reasonable to the LPA, after the
CONTRACTOR has completed the construction contract.
That all field notes, test records and reports shall be turned over to and become the property of the LPA and that during the
performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the
documents herein enumerated while they are in the ENGINEER’s possession and any such loss or damage shall be restored at the
ENGINEER’s expense.
That this AGREEMENT may be terminated by the LPA upon written notice to the ENGINEER, at the ENGINEER’s last known
address, with the understanding that should the AGREEMENT be terminated by the LPA, the ENGINEER shall be paid for any
services completed and any services partially completed. The percentage of the total services which have been rendered by the
ENGINEER shall be mutually agreed by the parties hereto. The fixed fee stipulated in numbered paragraph 4d of Section II shall be
multiplied by this percentage and added to the ENGINEER’s actual costs to obtain the earned value of work performed. All field
notes, test records and reports completed or partially completed at the time of termination shall become the property of, and be
delivered to, the LPA.
5.
That any differences between the ENGINEER and the LPA concerning the interpretation of the provisions of this AGREEMENT
shall be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER, one member
appointed by the LPA, and a third member appointed by the two other members for disposition and that the committee’s decision
shall be final.
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6.
7.
That in the event the engineering and inspection services to be furnished and performed by the LPA (including personnel furnished
by the ENGINEER) shall, in the opinion of the STATE be incompetent or inadequate, the STATE shall have the right to supplement
the engineering and inspection force or to replace the engineers or inspectors employed on such work at the expense of the LPA.
That the ENGINEER has not been retained or compensated to provide design and construction review services relating to the
contractor’s safety precautions, except as provided in numbered paragraph 1f of Section I.
8. This certification is required by the Drug Free Workplace Act (30ILCS 580). The Drug Free Workplace Act requires that no grantee
or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property
or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the
certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of a contract
or grant and debarment of contracting or grant opportunities with the State for at least one (1) year but no more than five (5) years.
For the purpose of this certification, “grantee” or “contractor” means a corporation, partnership or other entity with twenty-five (25) or
more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific
performance under a contract or grant of $5,000 or more from the State, as defined in the Act.
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
(a) Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a
controlled substance, including cannabis, is prohibited in the grantee’s or contractor’s workplace.
(2) Specifying the actions that will be taken against employees for violations of such prohibition.
(3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:
(A) abide by the terms of the statement; and
(B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace
no later than five (5) days after such conviction.
(b) Establishing a drug free awareness program to inform employees about:
(1) the dangers of drug abuse in the workplace;
(2) the grantee’s or contractor’s policy of maintaining a drug free workplace;
(3) any available drug counseling, rehabilitation and employee assistance program; and
(4) the penalties that may be imposed upon an employee for drug violations.
(c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance
of the contract or grant and to post the statement in a prominent place in the workplace.
(d) Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of
paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction.
(e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation
program by, any employee who is convicted, as required by section S of the Drug Free Workplace Act.
(f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is
required and indicating that a trained referral team is in place.
(g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free
Workplace Act.
9. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this
AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT-assisted
contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in
the termination this AGREEMENT or such other remedy as the LPA deems appropriate.
10. When the ENGINEER is requested to complete work outside the scope of the original AGREEMENT, a supplemental AGREEMENT
will be required. Supplements will also be required for the addition or removal of subconsultants, direct costs, the use of previously
unspecified staff, and other material changes to the original AGREEMENT.
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Agreement Summary
Prime Consultant: TIN Number Agreement Amount
Stanley Consultants 42-1320758
Sub-Consultants: TIN Number Agreement Amount
Interra Inc. 36-4045796
Sub-Consultant Total:
Prime Consultant Total:
Total for all Work:
Executed by the LPA:
(Municipality/Township/County)
ATTEST:
By: By:
Clerk Title:
(SEAL)
Executed by the ENGINEER:
ATTEST:
By: By:
Title: Title:
Page 11 of 43
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Exhibit A - Construction Engineering
Route: Central Street
Local
City of Evanston *Firm’s approved rates on file with
(Municipality/Township/County) Bureau of Accounting and Auditing:
Section: 16-00278-00-BR
Project: TNM6(847) Overhead Rate (OH) 168.56 %
Job No.: C-91-301-16 Complexity Factor (R) 0.00
Calendar Days 600
Cost Plus Fixed Fee Methods of Compensation: ** Requested OH Rate pending IDOT Approval
Fixed Fee 1 14.5%[DL + R(DL) + OH(DL) + IHDC]
Fixed Fee 2 14.5%[(2.3 + R)DL + IHDC]
Specific Rate
Lump Sum
Cost Estimate of Consultant’s Services in Dollars
Element of Work Employee
Classification Man-
Hours
Payroll
Rate
Payroll Costs
(DL)
Overhead
(OH*DL)
Services by
Others
(SBO)
In-House
Direct Costs
(IHDC)
Fixed Fee
(FF) Total
Project Mngt Dept. Mngr. 84 70.00
5,880.00
9,911.32
2,289.74 18,081.06
Construction Mngr Sr. Proj. Rep. 2960
62.56
185,177.60 312,135.36 24,700.00 75,691.88 597,704.84
Const & Mtrl Insp Interra 139,887.00 139,887.00
Totals 3044 $191,057.60
$322,046.68 $139,887.00 $24,700.00 $77,981.62 $755,672.90
Page 12 of 43A13.Page 169 of 520
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Engineering Payment Report
(Submit with Final Invoice)
Prime Consultant
Name Stanley Consultants
Address 8501 W Higgins Rd., Ste 730
Telephone 773-693-9624
TIN Number
Project Information
Local Agency
City of Evanston
Section Number 16-00278-00-BR
Project Number 472W(630)
Job Number C-91-301-16
This form is to verify the amount paid to the Sub-consultant on the above captioned contract. Under penalty of law for
perjury or falsification, the undersigned certifies that work was executed by the Sub-consultant for the amount listed below.
Sub-Consultant Name
TIN Number Actual Payment
from Prime
Interra Inc. 36-4045796
Sub-Consultant Total:
Prime Consultant Total:
Total for all Work
Completed:
Signature and title of Prime Consultant Date
Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish the
statutory purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be
deemed as concurring with the payment amount specified above.
For information about IDOTs collection and use of confidential information review the department’s Identity Protection Policy.
Page 13 of 43
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Exhibit C
Federal Qualification Based Selection (QBS) Checklist
Local Public Agency City of Evanston_
Section Number 16-00278-00-BR_
Project Number TNM6(847)_
Job Number C-91-301-16_
The LPA must complete Exhibit C, if federal funds are used for this engineering agreement and the value will exceed $25,000.
The LPA must follow federal small purchase procedures, if federal funds are used and the engineering agreement has a value
less than $25,000.
Form Not Applicable (engineering services less than $25,000)
1. Do the written QBS policies and procedures discuss the initial administration (procurement, management, and
administration) concerning engineering and design related consultant services? Yes No
2. Do the written QBS policies and procedures follow the requirements as outlined in Section 5-5 and specifically Section
5-5.06(e) of the BLRS Manual? Yes No
If no, IDOT’s approval date: _
3. Was the scope of services for this project clearly defined? Yes No
4. Was public notice given for this project? Yes No Due date of submittal: 01/26/2016_
Method(s) used for advertisement and dates of advertisement: original Phase I Engineering_
Email/ City Website/ demandstar.com 12/17/2015_
5. Do the written QBS policies and procedures cover conflicts of interest? Yes No
6. Do the written QBS policies and procedures use covered methods of verification for suspension and debarment?
Yes No
7. Do the written QBS policies and procedures discuss the method of evaluation? Yes No
Criteria for this project Weighting Criteria for this project Weighting
Qualification and Expertise_ 30 % _ %
Organization and Completeness_ 45 % _ %
M/W/EBE_ 15 % _ %
Willingness to Execute Agreement_ 10 % _ %
8. Do the written QBS policies and procedures discuss the method of selection? Yes No
Selection committee (titles) for this project: Stoneback (PWA-Dir), L. Biggs (City Engr), S Nagar(SPM)_
R Dahal (SPM) D. Manis (SPM), L. Thomas (Purchasing)_
Top three consultants selected for this project in order: 1) Stanley Consultants_
2) Ciorba Group_ 3) Exp Services_
If less than 3 responses were received, IDOT’s approval date: _
9. Was an estimated cost of engineering for this project developed in-house prior to contract negotiation?
Yes No
10. Were negotiations for this project performed in accordance with federal requirements? Yes No
11. Were acceptable costs for this project verified?
Yes No LPA will rely on IDOT review and approval of costs.
12. Do the written QBS policies and procedures cover review and approving for payment, before forwarding the request
for reimbursement to IDOT for further review and approval? Yes No
13. Do the written QBS policies and procedures cover ongoing and finalizing administration of the project (monitoring,
evaluation, closing-out a contract, record retention, responsibility, remedies to violations or breaches to a contract,
and resolution of disputes)? Yes No
Page 14 of 43
A13.Page 171 of 520
2020 2020 2020 2020 2020 2020 2020 2020 2020 2020 2020 2020 2020
January February March April May June July August September October November December TOTAL
Stanley Consultants 4 Weeks 5 Weeks 4 Weeks 4 Weeks 5 Weeks 4 Weeks 4 Weeks 5 Weeks 4 Weeks 4 Weeks 5 Weeks 4 Weeks
Department Manager 4 4 8
Sr Proj Rep 40 40 80
Inspector (Interra)
Vehicle Days 10 5 15
2021 2021 2021 2021 2021 2021 2021 2021 2021 2021 2021 2021 2021
January February March April May June July August September October November December TOTAL
Stanley Consultants 4 Weeks 5 Weeks 4 Weeks 4 Weeks 5 Weeks 4 Weeks 4 Weeks 5 Weeks 4 Weeks 4 Weeks 5 Weeks 4 Weeks
Department Manager 4 4 4 4 4 4 4 4 4 36
Sr Proj Rep 152 160 200 160 160 200 160 152 40 1384
Inspector (Interra)60 60 60 60 60 60 360
Vehicle Days 20 20 25 20 20 25 20 20 5 175
DEMO-I DEMO-II
2022 2022 2022 2022 2022 2022 2022 2022 2022 2022 2022 2022 2022 PROJECT
January February March April May June July August September October November December TOTAL TOTAL
Stanley Consultants 4 Weeks 5 Weeks 4 Weeks 4 Weeks 5 Weeks 4 Weeks 4 Weeks 5 Weeks 4 Weeks 4 Weeks 5 Weeks 4 Weeks
Department Manager 4 4 4 4 4 4 4 4 4 4 40 84
Sr Proj Rep 152 160 200 160 160 200 152 152 80 80 1496 2960
Inspector (Interra)60 60 60 60 60 40 340 700
Vehicle Days 20 20 25 20 20 25 20 20 10 10 190 380
Winter
Pre-Construction
Central Street Bridge - Phase III
Winter Stage II Landscaping/Punch Audit & Close-out
Winter
Stage - I ConstructionPage 15 of 43A13.Page 172 of 520
COMPANY NAME:
PTB NUMBER:
TODAY'S DATE:
ITEM ALLOWABLE UTILIZE
W.O. ONLY
QUANTITY
J.S. ONLY
CONTRACT
RATE TOTAL
Per Diem (per GOVERNOR’S TRAVEL CONTROL
BOARD)Up to state rate maximum $0.00 $0.00
Lodging
(per GOVERNOR’S TRAVEL CONTROL BOARD)Actual cost (Up to state rate maximum)$0.00 $0.00
Lodging Taxes and Fees
(per GOVERNOR’S TRAVEL CONTROL BOARD)Actual cost $0.00 $0.00
Air Fare Coach rate, actual cost, requires minimum two weeks' notice,
with prior IDOT approval $0.00 $0.00
Vehicle Mileage (per GOVERNOR’S TRAVEL
CONTROL BOARD)Up to state rate maximum $0.000 $0.00
Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day 380 $65.00 $24,700.00
Vehicle Rental Actual cost (Up to $55/day)$0.00 $0.00
Tolls Actual cost $0.00 $0.00
Parking Actual cost $0.00 $0.00
Overtime Premium portion (Submit supporting documentation)$0.00 $0.00
Shift Differential Actual cost (Based on firm's policy)$0.00 $0.00
Overnight Delivery/Postage/Courier Service Actual cost (Submit supporting documentation)$0.00 $0.00
Copies of Deliverables/Mylars (In-house)Actual cost (Submit supporting documentation)$0.00 $0.00
Copies of Deliverables/Mylars (Outside)Actual cost (Submit supporting documentation)$0.00 $0.00
Project Specific Insurance Actual cost $0.00 $0.00
Monuments (Permanent)Actual cost $0.00 $0.00
Photo Processing Actual cost $0.00 $0.00
2-Way Radio (Survey or Phase III Only)Actual cost $0.00 $0.00
Telephone Usage (Traffic System Monitoring Only)Actual cost $0.00 $0.00
CADD Actual cost (Max $15/hour)$0.00 $0.00
Web Site Actual cost (Submit supporting documentation)$0.00 $0.00
Advertisements Actual cost (Submit supporting documentation)$0.00 $0.00
Public Meeting Facility Rental Actual cost (Submit supporting documentation)$0.00 $0.00
Public Meeting Exhibits/Renderings & Equipment Actual cost (Submit supporting documentation)$0.00 $0.00
Recording Fees Actual cost $0.00 $0.00
Transcriptions (specific to project)Actual cost $0.00 $0.00
Courthouse Fees Actual cost $0.00 $0.00
Storm Sewer Cleaning and Televising Actual cost (Requires 2-3 quotes with IDOT approval)$0.00 $0.00
Traffic Control and Protection Actual cost (Requires 2-3 quotes with IDOT approval)$0.00 $0.00
Aerial Photography and Mapping Actual cost (Requires 2-3 quotes with IDOT approval)$0.00 $0.00
Utility Exploratory Trenching Actual cost (Requires 2-3 quotes with IDOT approval)$0.00 $0.00
Testing of Soil Samples*Actual cost $0.00 $0.00
Lab Services*Actual cost (Provide breakdown of each cost)$0.00 $0.00
Equipment and/or Specialized Equipment Rental*Actual cost (Requires 2-3 quotes with IDOT approval)$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
TOTAL DIRECT COST $24,700.00
*If other allowable costs are needed and not listed, please add in the above spaces provided.
LEGEND
W.O. = Work Order
J.S. = Job Specific
Stanley Consultants Inc
Evanston: Central Street
4/11/2020
Direct Costs Check Sheet
PRINTED 3/11/2020 BDE 436 (Rev. 02/02/17)
Page 16 of 43
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CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional
services for
Central Street Bridge Replacement/ Rehabilitation Project
Phase III Engineering
RFQ Number: 16-08
THIS AGREEMENT (hereinafter referred to as the "Agreement") entered into this_
day of _______ , 20_, between the City of Evanston, an Illinois municipal
corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter
referred to as the "City"), and Stanley Consultants Inc., with offices located at 8501 West
Higgins Road, Suite 730, Chicago, IL 60631, (hereinafter referred to as the "Consultant").
Compensation for all basic Services ("the Services") provided by the Consultant pursuant to
the terms of this Agreement shall not exceed$ 755,672.90
I.COMMENCEMENT DATE
Consultant shall commence the Services on the date of FHWA
authorization er ne later tl=lan tl=lree (3) DAYS AFTE!R City e:M:ee1:1tes
anEI Eleli>.-ters tl=lis Agreefflent te Cens1:1ltant.
II.
Ill.
COMPLETION DATE
Consultant shall complete the Services within 24 months of FHWA authorization to
proceed. If this Agreement provides for renewals after an initial term, no renewal
shall begin until agreed to in writing by both parties prior to the completion date of this
Agreement.
PAYMENTS
Revised 10-14
27
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City shall pay Consultant those fees as provided here: Payment shall be made
upon the completion of each task for a project, as set forth in Exhibit A -
Project Milestones and Deliverables. Any expenses in addition to those set
forth here must be specifically approved by the City in writing in advance.
IV.DESCRIPTION OF SERVICES
Consultant shall perform the services (the "Services") set forth here: Services are
those as defined in Exhibit A, Consulted Construction Management/Observation.
V.GENERAL PROVISIONS
A.Services. Consultant shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless of
format) provided by Consultant shall be in accordance with the standards of
reasonable care and skill of the profession, free from errors or omissions,
ambiguities, coordination problems, and other defects. Consultant shall take into
account any and all applicable plans and/or specifications furnished by City, or by
others at City's direction or request, to Consultant during the term of this Agreement.
All materials, buildings, structures, or equipment designed or selected by Consultant
shall be workable and fit for the intended use thereof, and will comply with all
applicable governmental requirements. Consultant shall require its employees to
observe the working hours, rules, security regulations and holiday schedules of City
while working at the Property and to perform its Services in a manner which does not
unreasonably interfere with the City's business and operations, or the business and
operations of other tenants and occupants in the City which may be affected by the
work relative to this Agreement. Consultant shall take all necessary precautions to
assure the safety of its employees who are engaged in the performance of the
Services, all equipment and supplies used in connection therewith, and all property of
City or other parties that may be affected in connection therewith. If requested by
City, Consultant shall promptly replace any employee or agent performing the
Services if, in the opinion of the City, the performance of the employee or agent is
unsatisfactory.
Consultant is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this Agreement.
Consultant is an independent Consultant and is solely responsible for all taxes,
withholdings, and other statutory or contractual obligations of any sort, including but
not limited to, Worker's Compensation Insurance. Nothing in this Agreement accords
any third-party beneficiary rights whatsoever to any non-party to this Agreement that
any non-party may seek to enforce. Consultant acknowledges and agrees that
should Consultant or its sub consultants provide false information, or fail to be or
remain in compliance with this Agreement, the City may void this Agreement. The
Consultant warrants and states that it has read the Contract Documents, and agrees
to be bound thereby, including all performance guarantees as respects Consultant's
,,.,ork and all indemnity and insurance requirements.
28
Revised 10-14
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Central Street Bridge Replacement
Phase III Construction Management
C-91-301-16
Stanley Consultants
EXHIBIT A
Consulted Construction Management
And Observation
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Page 1 of 10
EXHIBIT A
Consulted Construction Management/Observation
A. OVERVIEW
THE CONSULTANT AGREES:
1. To perform or be responsible for the performance of the following checked engineering services
for the CITY in connection with the proposed improvement herein described:
a. (X) Furnish or cause to be furnished:
i. Construction observers and other technical personnel to perform the construction
observation.
ii. Observation of the work and Contractor’s operations for compliance with the plans and
specifications as construction proceeds, however the CONSULTANT does not guarantee
the contract performance of the Contractor.
iii. Maintain daily records of Contractor’s activity which shall include:
(i) Project Diary
(ii) Inspector’s Daily Report (I.D.R.)
(iii) Quantity Book
(iv) Resident’s Weekly Report
(v) Paving Summary (Field Book)
(vi) All other documentation required by the City of Evanston
iv. Supervision of construction observers, proportioning engineers, and other technical
personnel and also the type, frequency, and location of material testing and sampling.
v. Random checks or as required by the CITY of Contractor’s construction staking activities.
vi. Preparation and submission to the CITY in required form and number of copies, all partial
and final Pay Estimates, Change Orders, records and reports required by the CITY.
vii. Verify that all required evidence of material certification and inspection is received from
the Contractor before final payment is made.
viii. Mark contract plans in red to provide record drawings (As-Built Plans) of the completed
project for permanent record. Submit one set of As-Built Plans to the CITY at the time of
final payment.
ix. To prepare for and provide materials as directed by the CITY for and attend the Pre-
Construction Conference, and provide meeting minutes to the CITY no later than 7 days
from the date of the meeting.
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x. To schedule, coordinate, and provide an agenda for weekly progress meetings. Also, to
provide meeting minutes to the CITY no later than 7 days from the date of the meeting.
xi. The basic survey notes and sketches, charts, computations and other data and records
prepared or obtained by the CONSULTANT pursuant to this agreement will be made
available upon request to the CITY without cost and without restriction or limitation as to
their use.
b. ( X ) Coordinate, furnish or cause to be furnished:
i. Proportioning and testing of concrete mixtures in accordance with the “Manual of
Instructions for Concrete Proportioning and Testing” issued by the Bureau of Materials and
Physical Research of the Illinois Department of Transportation and promptly submit
reports on forms prepared by said Bureau.
ii. Proportioning and testing of bituminous mixtures in accordance with the “Manual of
instructions for Bituminous Proportioning and Testing” issued by the Bureau of Materials
and Physical Research of the Illinois Department of Transportation and promptly submit
reports on forms prepared by said Bureau.
iii. All compaction tests as required by the specifications or as directed by the CITY and report
promptly the same on forms prepared by the Bureau of Materials and Physical Research of
the Illinois Department of Transportation.
B. SERVICES AND PROCEDURES FOR CONSULTED CONSTRUCTION
MANAGEMENT/OBSERVATION
1. DUTIES AND AUTHORITY OF THE RESIDENT ENGINEER/TECHNICIAN
The Resident Engineer/Technician (Resident) provided by the CONSULTANT, who from this point
on shall be referred to, as the Resident, along with his/her staff is responsible for all construction details
on the project. He/she shall report directly to the City of Evanston Project Manager
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Page 3 of 10
(COE PM). The Resident is expected to accept delegated responsibility and to make decisions within
the authority delegated to him/her. A Resident’s first duty is to enforce the contract and specification
requirements. The Resident shall assign and schedule all field and material inspection and must
maintain daily contact with the Contractor’s personnel to proficiently provide the engineering services
necessary for the Contractor’s continued progress.
In addition, the Resident is expected to make the day-to-day decisions to the extent that his/her
experience and construction knowledge permit. However, the Resident is not authorized nor should
he/she attempt to revise, delete, or change the contract provisions. When contract, plan, or specification
changes are anticipated the Resident should contact the COE PM for guidance. The Resident also shall
schedule, attend, and provide meeting minutes for all necessary meetings.
The Resident shall be the COE public relations person when dealing those the contract may involve
and inconvenience. The Resident shall review contract compliance with respect to:
a. Contract Proposal
i. Special Provisions
ii. Highway Standards
b. Plans
i. General Notes
ii. Typical Sections
iii. Plan and Profile Sheets
iv. Cross Section Sheets
v. Highway Standards
vi. All Special Detail Sheets
c. “Supplemental Specifications and Recurring Special Provisions”
d. “Standard Specifications for Road and Bridge Construction”
e. Payroll
f. Pay Estimates
g. Erosion Control/Drainage
h. E.E.O. Bulletin Boards
i. Traffic Control
j. Documentation
k. Inspection
i. Material
ii. Field (Various Construction Operations)
l. Army Corp and EPA permits, SWPP completion, NOI and NOT submittals as well as other
paperwork required in active permits for the project.
m. CCDD compliance and necessary forms and paperwork
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2. MEETINGS
Prior to the start of construction, the COE shall arrange a pre-construction conference. All personnel
involved with the project, including all necessary utility representatives, Contractor’s personnel,
construction supervision personnel, local agency representatives, and COE staff shall be requested
to attend. The Resident shall be required to attend, run, provide agenda and take meeting minutes
to be submitted to the COE with copies sent to all other attendees no later than 7 days after the date
of the pre-construction conference.
Bi-weekly coordination meetings shall be scheduled and coordinated by the Resident. These meetings
shall be for the purpose of coordinating construction activities for the upcoming two weeks, and any
other important issues that may arise. The Resident shall be required to attend, run and also provide
meeting minutes to be submitted to the COE no later than 7 days after the date of the coordination
meeting.
3. DOCUMENTATION
a. Project Diary: The Resident or a designated representative shall be required to keep a daily
diary on each contract.
The diary shall be a bound hardback book; there must be a separate diary on each Contract and
a separate diary for each year. All entries throughout the diary shall be in ink.
The first entry in the diary shall be on the inside cover. This entry shall include the year, the
official designation of the section (County, Section number, Route, District number, Job
number, Contract number), the name of the Contractor, and the name and signature of the
Resident. A list of all personnel (inspectors) assigned to or working on the project also shall be
printed on the inside cover, and each person shall put his/her initials after his/her name. COE’s
return address shall be noted on the inside cover so that it may be returned if ever lost.
An entry must be made in the project diary for each day of the project, including weekends and
holidays, except when the project is officially suspended. Entries must begin by the official
start date or when the Contractor begins work, whichever is first. The diary shall contain a day-
to-day record of all significant items relating to the project. The date and day of the week shall
be shown on the top of the page. Also, the time(s) of arrival and departure of the Resident or
staff shall be listed under the date. A description of the day activities, and the number and the
type of workers for the general contractor and each of the subcontractors shall be recorded for
each day. Other information that shall be documented in the project diary is:
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Page 5 of 10
i. Weather.
ii. Progress schedule controlling item of work.
iii. Working days charged and reason for partial or non-working days.
iv. Traffic control inspections and changes.
v. Description and hours of material inspection (done by Material Consultants)
vi. Important discussions with Contractor(s).
vii. Official visitors and inspections.
viii. Opening and closing of detours.
ix. Work and materials rejected and reasons.
x. Time of discontinuing or resuming work and reasons.
xi. Account of any time spent by Contractor’s workers or equipment on disputable items
of work.
xii. The presence of railroad flaggers and whether the Contractor is to be reimbursed for
their services.
xiii. Length and cause of any delay.
xiv. Dates on which payment began and end for Engineer’s Field Office, or any other
calendar-month item.
xv. Description of important faxes and telephone calls. Unusual conditions, if any, such as
high water, bridge failures, accidents/injuries, etc.
b. Inspector’s Daily Report (IDR): An Inspector’s daily inspection field report shall be kept the
Resident and or his/her staff for each contract. I.D.O.T. form BC-628 shall be used for the
documentation of daily work. This form is available as a spreadsheet on Microsoft Excel and
is available from the COE Completed IDR forms shall be kept in chronological order in a 3-
ring hard cover binder. The items shall be checked on the right side of the report when they are
entered the Quantity Book. The information contained on this report shall identify:
i. Date
ii. Name of Contractor/Sub-Contractor(s) that performs on pay items
iii. Weather
iv. Item No.
v. Pay Item
vi. Location of work
vii. Quantity and Units
viii. Evidence of Material Inspection.
ix. Calculations and Sketches (if applicable)
c. Quantity Book: A Quantity Book shall be kept the Resident and or his/her staff for each
contract. A similar COE Quantity Book Form shall be used for all other projects. The COE
Quantity Book Form is available as a spreadsheet on Microsoft Excel and is available from the
COE A separate Quantity Book sheet shall be provided for each contract pay item. A title page
listing the official designation of the section, the name address, and telephone number of the
Contractor, and the address of COE shall be provided. Also, a sheet index page listing item
number, item, and page number shall be provided. The Quantity
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Book Sheets (in numerical order), title page, and sheet index page shall all be kept in a 3-ring
binder. Quantities shall be placed in this form daily.
d. Resident’s Weekly Report: A weekly report containing a record of the contractor’s progress
shall be kept by the Resident. IDOT form BC-239 shall be used for the Resident’s Weekly
Report. This report shall be filled out weekly, signed by the Resident, and a copy mailed to the
Contractor’s office as soon as possible (at no time shall the Contractor receive the copy later
than 7 days from the date of the report). Copies of the report shall marked c.c. for:
i. Contractor
ii. Project file (COE)
iii. Resident’s file
f Other periodic reports for traffic control and project issues shall be completed and
maintained as per IDOT policy and procedures.
The Resident shall keep his/her copies in chronological order, and contained within a hard
covered 3-ring binder.
4. CHANGE ORDERS
Whenever it becomes apparent that extra work is necessary on a project, the Resident shall contact
COE. COE shall determine the appropriate course of action. Payment for extra work shall be
classified as either an agreed Unit Price or a Force Account. In the case when an Agreed Unit Price
shall be used, The Resident shall submit a formal request letter to the Contractor. This letter shall
list the requested item, unit, and estimated quantity for an Agreed Unit Price. Once the Contractor’s
Agreed Unit Price letter is received, the COE shall review it. If the Agreed Unit Price letter is found
acceptable, the Resident shall prepare the appropriate Change Order form and submit it to COE.
In the case when a Force Account shall be used, the process shall be same as that of an Agreed Unit
Price, except that the Resident shall submit a formal request letter to the Contractor
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requesting an estimated amount for time, equipment and material costs for the proposed Force
Account work.
The Resident shall document this work daily by using IDOT form BC-635 and both the Contractor
and the Resident will retain copies.
The completed itemized bill shall be submitted to COE for approval, and Change Order processing.
Once COE has approved the Change Order, the Resident shall add the Agreed Unit Price(s) or
Force Account(s) to the next pay estimate as a line item.
All Change Orders shall be entered on a COE Change Order form. The COE Change Order form
is available as a spreadsheet on Microsoft Excel and can be obtained from the COE.
5. PAY ESTIMATES
The Resident shall prepare an Engineer’s Payment Estimate (pay estimate) for submittal and
payment at least once a month for each contract. All documented partially and completed work that
has all required material inspection should be shown for payment on the Engineer’s Payment
Estimate form.
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6. INSPECTION MATERIAL
An independent Materials Consultant shall perform all required material inspection for all projects.
The Materials Consultant shall be under the direct employment of Consultant. The Resident shall
coordinate direct, and schedule all material inspection with the Materials Consultant. The Resident
shall determine the type, frequency, and location as required by the IDOT Project Procedures Guide
(Sampling Frequencies for Testing and Inspection) and/or COE.
Materials inspection and documentation is the responsibility of the Materials Consultant. However,
the Resident and his/her staff shall verify that the quality, quantity, and frequency of all material
inspection reports meet the requirements of IDOT (Bureau of Materials). Copies of completed
material inspection reports shall be retained in the Resident’s file.
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7. TRAFFIC CONTROL INSPECTION
Inspection of all traffic control devices, signing, pavement marking, etc. shall be inspected by the
Resident or his/her staff daily when the Contractor is working. The Resident and or his/her staff
shall verify that all traffic control is accordance with the Traffic Control plan, and all applicable
standards. The Resident and or his/her staff shall notify the Contractor as soon as possible of any
and all deficiencies including:
a. Downed and/or damaged signs b. Downed and/or damaged barricades or sign panels c. Worn, missing or conflicting temporary pavement marking
d. Malfunctioning or damaged temporary traffic signals and temporary roadway lighting
The Resident shall list the times of inspection, descriptions of any and all deficiencies, and
description of conversation with Contractor in the Daily Diary and complete the appropriate IDOT
forms for Traffic Control Inspection for daytime and/or nighttime inspection.
8. FINAL INSPECTIONS
a. Traffic Signal/Roadway Lighting Installation: Once Traffic Signal/Roadway Lighting
installation have been completed and energized, the Resident shall schedule a Pre-Turn On
inspection with the Contractor and COE. The Contractor shall address any deficiencies that are
discovered as soon as possible. Once all deficiencies have been addressed, the Resident shall
schedule a Turn On inspection with the Contractor, Maintenance Contractor, controller
manufacturer’s technician (Traffic Signals) and the COE.
b. Overall Project Inspection (Final Walk-Through): Upon notice from the Contractor of
completion of the entire project, the Resident shall schedule a walk-through inspection with the
Contractor, COE and any other agency (Municipal and/or State) representatives if there is any
outside agency funding. The inspection shall consist of walking the length of all portions of
roadway (both sides). The Resident shall include any and all deficiencies that are discovered in
the Resident’s Punch list. The Punch list shall be addressed to the Contractor and signed by the
Resident. The Punch list shall be mailed to the Contractor, and a copy shall be sent to COE.
Once all deficiencies have been addressed, the Resident shall conduct another inspection with
the Contractor to insure that all the items on the punch list have been addressed.
9. RECORD DRAWINGS
The Resident and or his/her staff shall provide a complete set of record drawings (as built plans) to
COE for their records. The record drawings shall be marked as “RECORD DRAWINGS” dated
and initialed by the individual(s) who prepared them. The drawings shall consist of a 11” x 17” size
set of project plans that have all changes and additions tagged by clouds or similar easy to see
markings in red ink.
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Central Street Bridge Replacement
Phase III Construction Management
C-91-301-16
Interra Inc.
Cost Estimate of Consultant Services
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Bureau of Design and Environment
Prepared By: Consultant
PAYROLL ESCALATION TABLE
FIXED RAISES
FIRM NAME DATE 03/11/20
PRIME/SUPPLEMENT PTB-ITEM#1
Prepared By
CONTRACT TERM 24 MONTHS OVERHEAD RATE 146.28%
START DATE 10/1/2020 COMPLEXITY FACTOR 0
RAISE DATE 1/1/2021 % OF RAISE 3%
END DATE 9/30/2022
ESCALATION PER YEAR
year First date Last date Months % of Contract
0 10/1/2020 1/1/2021 3 12.50%
1 1/2/2021 1/1/2022 12 51.50%
2 1/2/2022 10/1/2022 9 39.78%
The total escalation =3.78%
Interra, Inc.
Evanston- Central Street
Ashish Shah
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Bureau of Design and Environment
Prepared By: Consultant
FIRM NAME Interra, Inc.DATE 03/11/20
PRIME/SUPPLEMENT Evanston- Central Street
PTB-ITEM #1
ESCALATION FACTOR 3.78%
Note: Rates should be capped on the AVG 1 tab as necessary
IDOT
CLASSIFICATION PAYROLL RATES CALCULATED RATE
ON FILE
Principal Engineer $70.00 $72.65
Project Manager $64.89 $67.35
Senior Materials Technician $46.80 $48.57
Staff Engineer $31.50 $32.69
Inspector $43.88 $45.54
PAYROLL RATES
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Bureau of Design and Environment
Prepared By: ConsultantCOST ESTIMATE OF CONSULTANT SERVICES
FIRM Interra, Inc.DATE 03/11/20
PTB-ITEM #1 OVERHEAD RATE 146.28%
PRIME/SUPPLEMENT Evanston- Central Street COMPLEXITY FACTOR 0
DBE OVERHEAD SERVICES % OF
DROP ITEM MANHOURS PAYROLL &DIRECT FIXED BY DBE TOTAL GRAND
BOX FRINGE BENF COSTS FEE OTHERS TOTAL TOTAL
(A)(B)( C )(D)(E)(G)(H)(B-G)
DBE Principal Engineer 4 280 410 104 794 794 0.57%
DBE Project Manager 96 6,465 9,457 2,392 18,314 18,314 13.09%
DBE Senior Materials Technician 120 5,828 8,526 10,630 2,157 27,141 27,141 19.40%
DBE Staff Engineer 36 1,177 1,722 435 3,334 3,334 2.38%
DBE Inspector 700 31,878 46,631 11,795 90,304 90,304 64.55%
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Subconsultant DL 0 -
TOTALS 956 45,628 66,746 10,630 16,883 - 139,887 139,887 100.00%
112,374
DBE 100.00%
COST PLUS FIXED FEE
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Bureau of Design and Environment
Prepared By: Consultant
AVERAGE HOURLY PROJECT RATES
FIRM Interra, Inc.
PTB-ITEM#1 DATE 03/11/20
PRIME/SUPPLEMENT Evanston- Central Street
SHEET 1 OF 5
PAYROLL AVG TOTAL PROJ. RATES Principal Engineer Project Manager Senior Materials Technicia Staff Engineer Inspector
HOURLY Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd
CLASSIFICATION RATES Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg
Principal Engineer 70.00 4.0 0.42%0.29 4 100.00%70.00
Project Manager 67.35 96.0 10.04%6.76 96 100.00%67.35
Senior Materials Technician 48.57 120.0 12.55%6.10 120 100.00%48.57
Staff Engineer 32.69 36.0 3.77%1.23 36 100.00%32.69
Inspector 45.54 700.0 73.22%33.35 700 100.00%45.54
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
TOTALS 956.0 100%$47.73 4.0 100.00%$70.00 96.0 100%$67.35 120.0 100%$48.57 36.0 100%$32.69 700.0 100%$45.54
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COMPANY NAME:
PTB NUMBER:
TODAY'S DATE:
ITEM ALLOWABLE UTILIZE
W.O. ONLY
QUANTITY
J.S. ONLY
CONTRACT
RATE TOTAL
Per Diem (per GOVERNOR’S TRAVEL CONTROL
BOARD)Up to state rate maximum $0.00 $0.00
Lodging (per GOVERNOR’S TRAVEL CONTROL
BOARD)Actual cost (Up to state rate maximum)$0.00 $0.00
Air Fare Coach rate, actual cost, requires minimum two weeks' notice,
with prior IDOT approval $0.00 $0.00
Vehicle Mileage (per GOVERNOR’S TRAVEL
CONTROL BOARD)Up to state rate maximum $0.00 $0.00
Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day 100 $65.00 $6,500.00
Vehicle Rental Actual cost (Up to $55/day)$0.00 $0.00
Tolls Actual cost $0.00 $0.00
Parking Actual cost $0.00 $0.00
Overtime Premium portion (Submit supporting documentation)0 $19.54 $0.00
Shift Differential Actual cost (Based on firm's policy)$3.91 $0.00
Overnight Delivery/Postage/Courier Service Actual cost (Submit supporting documentation)$15.18 $0.00
Copies of Deliverables/Mylars (In-house)Actual cost (Submit supporting documentation)$0.00 $0.00
Copies of Deliverables/Mylars (Outside)Actual cost (Submit supporting documentation)$0.00 $0.00
Project Specific Insurance Actual cost $0.00 $0.00
Monuments (Permanent)Actual cost $0.00 $0.00
Photo Processing Actual cost $0.00 $0.00
2-Way Radio (Survey or Phase III Only)Actual cost $0.00 $0.00
Telephone Usage (Traffic System Monitoring Only)Actual cost $0.00 $0.00
CADD Actual cost (Max $15/hour)$0.00 $0.00
Web Site Actual cost (Submit supporting documentation)$0.00 $0.00
Advertisements Actual cost (Submit supporting documentation)$0.00 $0.00
Public Meeting Facility Rental Actual cost (Submit supporting documentation)$0.00 $0.00
Public Meeting Exhibits/Renderings & Equipment Actual cost (Submit supporting documentation)$0.00 $0.00
Recording Fees Actual cost $0.00 $0.00
Transcriptions (specific to project)Actual cost $0.00 $0.00
Courthouse Fees Actual cost $0.00 $0.00
Storm Sewer Cleaning and Televising Actual cost (Requires 2-3 quotes with IDOT approval)$0.00 $0.00
Traffic Control and Protection Actual cost (Requires 2-3 quotes with IDOT approval)$0.00 $0.00
Aerial Photography and Mapping Actual cost (Requires 2-3 quotes with IDOT approval)$0.00 $0.00
Utility Exploratory Trenching Actual cost (Requires 2-3 quotes with IDOT approval)$0.00 $0.00
Testing of Soil Samples*Actual cost $0.00 $0.00
Lab Services*Actual cost (Provide breakdown of each cost) see Items $0.00 $0.00
Lab - Standard Proctor (Soils)0 $185.00 $0.00
Lab - Atterberg Limits 0 $135.00 $0.00
Lab - Grain Size with Hydrometer (Soils)0 $185.00 $0.00
Lab - Organic Content (Wet Method) (Soils)0 $145.00 $0.00
Lab - Wash Gradation (Aggregates)0 $160.00 $0.00
Lab -Cylinders 6x12-Compressive Strength (PCC) 64 $30.00 $1,920.00
Lab -Cylinders 4x8-Compressive Strength (PCC) 0 $20.00 $0.00
Lab - Air Voids (Gmm & Gmb) (HMA)2 $470.00 $940.00
Lab - AC Content & Gradation (Extraction) (HMA)2 $285.00 $570.00
Lab - AC Content & Gradation (Ignition) (HMA)0 $260.00 $0.00
Lab - Core Density (HMA)10 $70.00 $700.00
Lab - Hamburg Wheel (Premade Samples) (HMA)0 $520.00 $0.00
Equipment and/or Specialized Equipment Rental*Actual cost (Requires 2-3 quotes with IDOT approval)$0.00 $0.00
*Per Attached Cost Breakdown Sheet $0.00 $0.00
TOTAL DIRECT COST $10,630.00
*If other allowable costs are needed and not listed, please add in the above spaces provided.
LEGEND
W.O. = Work Order
Direct Costs Check Sheet
Interra, Inc.
Evanston- Central Street
3/2/2020
PRINTED 3/11/2020 BDE 436 (Rev. 09/30/13)
Page 43 of 43
A13.Page 200 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Sat Nagar, Senior Project Manager
CC: David Stoneback, Public Works Agency Director,Lara Biggs, P.E.,
Bureau Chief – Capital Planning / City Engineer
Subject: Resolution 57-R-20, Authorizing the Mayor to Sign a Local Public
Agency Funding Agreement for Federal Participation with the Illinois
Department of Transportation to commit matching funds for the Central
Street Bridge Replacement Project
Date: July 13, 2020
Recommended Action:
Staff recommends adoption of Resolution 57-R-20 authorizing the Mayor to execute the Local
Public Agency Funding Agreement for Federal Participation required for the Central Street
Bridge Replacement Project. Execution of the Ag reement will allow Evanston to receive
$6,331,200 in Surface Transportation Program (STP-BR) funding and commits Evanston for
matching funds in the amount of $1,582,800 for the project.
Funding Source:
Funding will be provided from Capital Improvement Fund 2020 General Obligation Bonds in
the amount of $250,000, 2021 General Obligation Bonds in the amount of $1,302,800, the
Water Fund in the amount of $30,000 and from the Federal Surface Transportation Program
(STP-BR) grant funds in the amount of $6,331,200. A detailed funding analysis is included
below.
Council Action:
For Action
Summary:
The Central Street Bridge over the North Shore Channel is under the jurisdiction of the City of
Evanston. The bridge was constructed by the Metropolitan Water Reclamation District in
1906 and the ownership of the bridge was transferred to City of Evanston at the time of
construction completion. In April 2015, the Illinois Department of Transportation (IDOT)
informed Evanston that there was severe deterioration of the Central Street Bridge concrete
columns. The City hired Ciorba Inc. to prepare the construction plans and specifications for
A14.Page 201 of 520
the emergency bridge repair, and the temporary repair of the columns was completed in
October 2015. The City submitted a request to IDOT for Surface Transportation Program for
Bridge Repair (STP-BR) Funds in June 2015 to reconstruct the bridge. IDOT approved the
funding for the Central Street Bridge Replacement in July 2016. On April 25, 2016, the City
Council approved a contract with Stanley Consultants Inc. selected through the federally
mandated Qualification Based Selection (QBS) process to provide the engineering services
for Phase I, Phase II & Phase III Engineering. At this time, the Phase I Engineering & Phase
II Construction plans for the project have been completed, and the contract documents are
submitted to the Illinois Department of Transportation (IDOT) for review prior to being
advertised. The project is scheduled for an IDOT July 31, 2020 bid letting. The utility
relocation and preliminary construction work is anticipated to begin in the fall of 202 0. The
bridge demolition and construction is expected to start in March 2021. The bridge will be
constructed one-half at a time, over a period of two years, to maintain two -way traffic on
Central Street throughout the duration of the project. This project includes the following
scope of work:
• Total Replacement of the Bridge including the pile foundations
• Installation of on-street bike lanes on the new bridge
• Street light upgrade from Bryant Avenue to CTA Tracks
• Replacement / repair the retaining wall supporting the access drive to the Fire Station
• Water main replacement and sewer improvements within the project limits
Analysis:
The Central Street Bridge Replacement Project is bid by IDOT and the construction
engineering is managed by City’s consultant. The City has hired Stanley Consultants to
manage the construction. The project is funded by the Surface Transportation Program
(STP-BR) up to $6,331,200 and commits Evanston for matching funds in the amount of
$1,582,800 of the total project cost. In order for this to occur, the City has to execute the
Local Agency Funding Agreement committing the City to provide their share of the funding for
the project.
Funding Analysis:
Legislative History:
City Council approved award of the Phase I Engineeri ng contract to Stanley Consultants at
the April 25, 2016 Council meeting.
City Council approved award of the Phase II Engineering contract to Stanley Consultants at
the June 25, 2018 Council meeting.
Page 2 of 16
A14.Page 202 of 520
Attachments:
Resolution 57-R-20
Location Map
Page 3 of 16
A14.Page 203 of 520
6/17/2020
57-R-20
A RESOLUTION
Authorizing the Mayor to Sign a Local Public Agency Funding
Agreement for Federal Participation with the Illinois Department of
Transportation to commit matching funds for the
Central Street Bridge Replacement Project
WHEREAS, the City of Evanston seeks utilize federal Surface
Transportation Program (STP-Br) grant funds to replace Central Street Bridge over the
North Shore channel, said improvement to be identified as Illinois Department of
Transportation (IDOT) State Section Number: 16-00278-00-BR, State Job Number: C-91-
301-16, and Project Number: TNM6(849) hereinafter referred to as the “Project”; and
WHEREAS, the State of Illinois and the City of Evanston wish to avail
themselves of federal money committed to fund the Project and the City Council of the
City of Evanston hereby determines it is in the best interests of the City to enter into the
Local Public Agency Agreement for Federal Participation with IDOT; and
WHEREAS, the State of Illinois Department o and the City of Evanston are
desirous of said Project because it will have immediate benefit to the residents of the area
and permanent in nature,
WHEREAS, the federal fund source requires a match of the funds by the
City of Evanston; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
Page 4 of 16
A14.Page 204 of 520
57-R-20
~2~
SECTION 1: The City Manager is authorized to allocate one million five
hundred eighty two thousand and eight hundred dollars ($1,582,800) or as much needed
to match federal funds in completion of the project.
SECTION 2: The Mayor is hereby authorized to sign the Local Public
Agency Agreement to fund the Project, attached hereto as Exhibit A and incorporated
herein by reference.
SECTION 3: The City Manager is hereby authorized to negotiate any
amendments to the agreement;
SECTION 4: That this Resolution 57-R-20 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2020
Approved as to form:
_______________________________
Kelley A. Gandurski, Corporation
Counsel
Page 5 of 16
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57-R-20
~3~
EXHIBIT A
Local Public Agency Agreement for Federal Participation
Page 6 of 16
A14.Page 206 of 520
Local Public Agency Agreement
for Federal Participation
BLR 05310 (Rev. 10/03/19)Page 1 of 6Printed 06/15/20
LOCAL PUBLIC AGENCY
Local Public Agency
City of Evanston
County
Cook
Section Number
16-00278-00-BR
Fund Type
STP-Br-On
ITEP, SRTS, HSIP Number(s)MPO Name
CMAP
MPO TIP Number
02-16-0016
Construction on State Letting Construction Local Letting Day Labor Local Administered Engineering Right-of-Way
Construction Engineering Right of Way
Job Number
C-91-301-16
Project Number
TNM6(849)
Job Number
D-91-301-16
Project Number
47ZW(630)
Job Number
R-90-003-20
Project Number
H8D6(312)
This Agreement is made and entered into between the above local public agency, hereinafter referred to as the "LPA" and the State of
Illinois, acting by and through its Department of Transportation, hereinafter referred to as "STATE". The STATE and LPA jointly propose to
improve the designated location as described below. The improvement shall be consulted in accordance with plans prepared by, or on
behalf of the LPA and approved by the STATE using the STATE's policies and procedures approved and/or required by the Federal
Highway Administration, hereinafter referred to as "FHWA".
LOCATION
Stationing
Local Street/Road Name
Central Street
Key Route
9-1301
Length
0.01 mi
From
2.05
To
Location Termini
at North Shore Channel
Current Jurisdiction
LPA
Existing Structure Number(s)
016-6951
Add Location
Remove
PROJECT DESCRIPTION
Bridge Replacement of the Central Street structure over the North Shore Channel.
LOCAL PUBLIC AGENCY APPROPRIATION - REQUIRED FOR STATE LET CONTRACTS
By execution of this Agreement the LPA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance to
fund the LPA share of project costs. A copy of the authorizing resolution or ordinance is attached as an addendum.
METHOD OF FINANCING - (State-Let Contract Work Only)
Check One
METHOD A - Lump Sum (80% of LPA Obligation
Lump Sum Payment - Upon award of the contract for this improvement, the LPA will pay the STATE within thirty (30) calendar days of
billing, in lump sum, an amount equal to 80% of the LPA's estimated obligation incurred under this agreement. The LPA will pay to the
STATE the remainder of the LPA's obligation (including any nonparticipating costs) in a lump sum within thirty (30) calendar days of billing
in a lump sum, upon completion of the project based on final costs.
METHOD B -Monthly Payments of due by the of each successive month.
Monthly Payments - Upon award of the contract for this improvement, the LPA will pay to the STATE a specified amount each month for
an estimated period of months, or until 80% of the LPA's estimated obligation under the provisions of the agreement has been paid. The
LPA will pay to the STATE the remainder of the LPA's obligation (including any nonparticipating costs) in a lump sum, upon completion of
the project based upon final costs.
METHOD C - LPA's Share divided by estimated total cost multiplied by actual progress payment.
Progress Payments - Upon receipt of the contractor's first and subsequent progressive bills for this improvement, the LPA will pay to the
STATE within thirty (30) calendar days of receipt, an amount equal to the LPA's share of the construction cost divided by the estimated
total cost multiplied by the actual payment (appropriately adjust for nonparticipating costs) made to the contractor until the entire obligation
incurred under this agreement has been paid.
)
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A14.Page 207 of 520
BLR 05310 (Rev. 10/03/19)Page 2 of 6Printed 06/15/20
Failure to remit the payment(s) in a timely manner as required under Methods A, B, or C shall allow the STATE to internally offset, reduce,
or deduct the arrearage from any payment or reimbursement due or about to become due and payable from the STATE to the LPA on this
or any other contract. The STATE at its sole option, upon notice to the LPA, may place the debit into the Illinois Comptroller's Offset
System (15 ILCS 405/10.05) or take such other and further action as may be required to recover the debt.
THE LPA AGREES:
1. To acquire in its name, or in the name of the STATE if on the STATE highway system, all right-of-way necessary for this project in
accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970, and established State policies and procedures. Prior to advertising for bids, the LPA shall certify to the STATE that all
requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be
cooperatively determined by representatives of the LPA, the STATE, and the FHWA if required.
2. To provide for all utility adjustments and to regulate the use of the right-of-way of this improvement by utilities, public and private,
in accordance with the current Utility Accommodation Policy for Local Public Agency Highway and Street Systems.
3. To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction
of the proposed improvement.
4. To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied
by a location map). If the improvement location is currently under road district jurisdiction, a jurisdictional addendum is required.
5. To maintain or cause to be maintained the completed improvement (or that portion within its jurisdiction as established by
addendum referred to in item 4 above) in a manner satisfactory to the STATE and the FHWA.
6. To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and
Nondiscrimination Regulations required by the U.S. Department of Transportation.
7. To maintain for a minimum of 3 years after final project close out by the STATE, adequate books, records and supporting
documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract. The
contract and all books, records, and supporting documents related to the contract shall be available for review and audit by the
Auditor General and the STATE. The LPA agrees to cooperate fully with any audit conducted by the Auditor General, the STATE,
and to provide full access to all relevant materials. Failure to maintain the books, records, and supporting documents required by
this section shall establish presumption in favor of the STATE for recovery of any funds paid by the STATE under the contract for
which adequate books, records and supporting documentation are not available to support their purported disbursement.
8. To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of
the proposed improvement.
9. To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA.
10. (Local Contracts or Day Labor) To provide or cause to be provided all of the initial funding, equipment, labor, material and
services necessary to complete the project.
11. (Preliminary Engineering) In the event that right-of-way acquisition for, or construction of, the project for which this preliminary
engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following FHWA
authorization, the LPA will repay the STATE any Federal funds received under the terms of this agreement.
12. (Right-of-Way Acquisition) In the event construction has not commenced by the close of the twentieth fiscal year following FHWA
authorization using right-of-way acquired this agreement, the LPA will repay the STATE any Federal Funds received under the
terms of this agreement.
13. (Railroad Related Work) The LPA is responsible for the payment of the railroad related expenses in accordance with the LPA/
railroad agreement prior to requesting reimbursement from the STATE. Requests for reimbursement should be sent to the
appropriate IDOT District Bureau of Local Roads and Streets Office. Engineer's Payment Estimates shall be in accordance with
the Division of Cost.
14. Certifies to the best of its knowledge and belief that it's officials:
a. are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
b. have not within a three-year period preceding this agreement been convicted of or had a civil judgment rendered against them
for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal,
State or local) transaction or contract under a public transaction; violation of Federal or State antirust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property;
c. are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, Local) with
commission of any of the offenses enumerated in item (b) of this certification; and
d. have not within a three-year period preceding the agreement had one or more public transactions (Federal, State, Local)
terminated for cause or default.
15. To include the certifications, listed in item 14 above, and all other certifications required by State statutes, in every contract,
including procurement of materials and leases of equipment.
16. (STATE Contracts). That execution of this agreement constitutes the LPA's concurrence in the award of the construction contract
to the responsible low bidder as determined by the STATE.
17. That for agreements exceeding $100,000 in federal funds, execution of this agreement constitutes the LPA's certification that:
a. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing
or attempting to influence an officer or employee of any agency, a member of congress, an officer or employee of congress, or
any employee of a member of congress in connection with the awarding of any federal contract, the making of any cooperative
agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or
cooperative agreement.
Page 8 of 16
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BLR 05310 (Rev. 10/03/19)Page 3 of 6Printed 06/15/20
b. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a member of congress, an officer or employee of congress or an employee of a
member of congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall
complete and submit standard form - LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions.
c. The LPA shall require that the language of this certification be included in the award documents for all subawards (including
subcontracts, subgrants and contracts under grants, loans and cooperative agreements), and that all subrecipients shall certify
and disclose accordingly.
18. To regulate parking and traffic in accordance with the approved project report.
19. To regulate encroachments on public rights-of-way in accordance with current Illinois Compiled Statutes.
20. To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in
accordance with the current Illinois Compiled Statutes.
21. To comply with the federal Financial Integrity Review and Evaluation (FIRE) program, which requires States and subrecipients to
justify continued federal funding on inactive projects. 23 CFR 630.106(a)(5) defines an inactive project as a project in which no
expenditures have been charged against federal funds for the past twelve (12) months.
22. (Reimbursement Requests) For reimbursement requests the LPA will submit supporting documentation with each invoice.
Supporting documentation is defined as verification of payment, certified time sheets or summaries, vendor invoices, vendor
receipts, cost plus fix fee invoice, progress report, personnel and direct cost summaries, and other documentation supporting the
requested reimbursement amount (Form BLR 05621 should be used for consultant invoicing purposes). LPA invoice requests to
the STATE will be submitted with sequential invoice numbers by project.
23. (Final Invoice) The LPA will submit to the STATE a complete and detailed final invoice with applicable supporting
documentation of all incurred costs, less previous payments, no later than twelve (12) months from the date of completion of work
or from the date of the previous invoice, which ever occurs first. If a final invoice is not received within this time frame, the most
recent invoice may be considered the final invoice and the obligation of the funds closed. Form BLR 05613 (Engineering Payment
Record) is required to be submitted with the final invoice on the engineering projects.
24. (Project Closeout) The LPA shall provide the final report to the appropriate STATE district office within twelve (12) months of the
physical completion date of the project so that the report my be audited and approved for payment. If the deadline cannot be met,
a written explanation must be provided to the district prior to the end of the twelve (12) months documenting the reason and the
new anticipated date of completion. If the extended deadline is not met, this process must be repeated until the project is closed.
Failure to follow this process may result in the immediate close-out of the project and loss of further funding.
25. (Project End Date) For Preliminary Engineering projects the end date is ten (10) years from the execution date of the agreement.
For Right-of-Way projects the end date is fifteen (15) years from the execution date of the agreement. For Construction projects
the end date is five (5) years for projects under $1,000,000 or seven (7) years for projects over $1,000,000 from the execution
date of the agreement. Requests for time extensions and joint agreement amendments must be received and approved prior to
expiration of the project end date. Failure to extend the end date may result in the immediate close-out of the project and loss of
further funding.
26. (Single Audit Requirements) That if the LPA expends $750,000 or more a year in federal financial assistance they shall have an
audit made in accordance with 2 CFR 200. LPA's expending less than $750,000 a year shall be exempt from compliance. A copy
of the audit report must be submitted to the STATE (Office of Internal Audit, Room 201, 2300 South Dirksen Parkway, Springfield,
Illinois, 62764) within 30 days after the completion of the audit, but no later than one year after the end of the LPA's fiscal year.
The CFDA number for all highway planning and construction activities is 20.205.
27. That the LPA is required to register with the System for Award Management or SAM, which is a web-enabled government-wide
application that collects, validates, stores, and disseminates business information about the federal government's trading partners
in support of the contract award and the electronic payment processes. To register or renew, please use the following website:
https://www.sam.gov/SAM/
28. (Required Uniform Reporting) To comply with the Grant Accountability and Transparency Act (30 ILCS 708) that requires a
uniform reporting of expenditures. Uniform reports of expenditures shall be reported no less than quarterly using IDOT's BoBS
2832 form available on IDOT's web page under the "Resources" tab. Additional reporting frequency may be required based upon
specific conditions, as listed in the accepted Notice of State Award (NOSA). Specific conditions are based upon the award
recipient/grantee's responses to the Fiscal and Administrative Risk Assessment (ICQ) and the Programmatic Risk Assessment
(PRA).
NOTE: Under the terms of the Grant Funds Recovery Act (30 ILCS 705/4.1), "Grantor agencies may withhold or suspend the
distribution of grant funds for failure to file requirement reports" if the report is more than 30 calendar days delinquent, without any
approved written explanation by the grantee, the entity will be placed on the Illinois Stop Payment List. (Refer to the Grantee
Compliance Enforcement System for detail about the Illinois Stop Payment List: https://www.illinois.gov/sites/GATA/Pages/
ResourceLibrary.aspx)
THE STATE AGREES:
1. To provide such guidance, assistance, and supervision to monitor and perform audits to the extent necessary to assure validity of
the LPA's certification of compliance with Title II and III Requirements.
2. (State Contracts) To receive bids for construction of the proposed improvement when the plans have been approved by the
STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement after receipt of a
satisfactory bid.
3. (Day Labor) To authorize the LPA to proceed with the construction of the improvement when agreed unit prices are approved,
and to reimburse the LPA for that portion of the cost payable from Federal and/or State funds based on the agreed unit prices
and engineer's pay estimates in accordance with the division of cost page.
Page 9 of 16
A14.Page 209 of 520
BLR 05310 (Rev. 10/03/19)Page 4 of 6Printed 06/15/20
4. (Local Contracts) For agreements with federal and/or state funds in engineering, right-of-way, utility work and/or construction
work:
a. To reimburse the LPA for federal and/or state share on the basis of periodic billings, provided said billings contain sufficient
cost information and show evidence of payments by the LPA;
b. To provide independent assurance sampling and furnish off-site material inspection and testing at sources normally visited by
STATE inspectors for steel, cement, aggregate, structural steel, and other materials customarily tested by the STATE.
ADDENDA
Additional information and/or stipulations are hereby attached and identified below as being a part of this agreement.
IT IS MUTUALLY AGREED:
1. Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard
Specifications for Road and Bridge Construction and federal Buy America provisions.
2. That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve
the proposed improvement for Federal-aid participation within one (1) year of the date of execution of this agreement.
3. This agreement shall be binding upon the parties, their successors and assigns.
4. For contracts awarded by the LPA, the LPA shall not discriminate on the basis of race, color, national origin or sex in the award
and performance of any USDOT - assisted contract or in the administration of its DBE program or the requirements of 49 CFR
part 26. The LPA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award
and administration of USDOT - assisted contracts. The LPA's DBE program, as required by 49 CFR part 26 and as approved by
USDOT, is incorporated by reference in this agreement. Upon notification to the recipient of its failure to carry out its approved
program, the STATE may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for
enforcement under 18 U.S. C 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C 3801 et seq.). In the
absence of a USDOT - approved LPA DBE Program or on state awarded contracts, this agreement shall be administered under
the provisions of the STATE'S USDOT approved Disadvantaged Business Enterprise Program.
5. In cases where the STATE is reimbursing the LPA, obligation of the STATE shall cease immediately without penalty or further
payment being required if, in any fiscal year, the Illinois General Assembly or applicable federal funding source fails to appropriate
or otherwise make available funds for the work contemplated herein.
6. All projects for the construction of fixed works which are financed in whole or in part with funds provided by this agreement and/or
amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of the act exempt its
application.
1.Location Map
2.Division of Cost
-3.Local Agency Resolution
-4.GATA Reporting
Add Row
Page 10 of 16
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BLR 05310 (Rev. 10/03/19)Page 5 of 6Printed 06/15/20
The LPA further agrees as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this agreement
and all Addenda indicated above.
APPROVED APPROVED
Name of Official (Print or Type Name)
Stephan H. Hagerty
Omer Osman P.E., Acting Secretary Date
By:
Title of Official
Mayor
Director of Planning & Programming Date Signature Date
Director of Planning & Programming Date
The above signature certifies the agency's Tin number is
36-600587 conducting business as a Governmental Entity.
Philip C. Kaufmann, Chief Counsel Date Duns Number 074390907
Chief Fiscal Officer (CFO)Date
NOTE: if the LPA signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this
agreement is required.
Local Public Agency
State of Illinois
Department of Transportation
Page 11 of 16
A14.Page 211 of 520
BLR 05310 (Rev. 10/03/19)Page 6 of 6ADDENDA NUMBER 2Construction Engineering Right of WayPrinted 06/15/20CountyCookLocal Public AgencyCity of EvanstonJob NumberC-91-301-16Project NumberTNM6(849)Job Number D-91-301-16Project Number47ZW(630)Job Number R-90-003-20Project NumberH8D6(312)Section Number16-00278-00-BRDIVISION OF COSTFederal FundsState FundsLocal Public AgencyType of WorkFund TypeAmount%Fund TypeAmount%Fund TypeAmount%Totals-Participating ConstructionSTU $5,725,600.00 * $1,420,375.00 $7,145,975.00 -Non-Participating ConstructionSTU $0.00 $11,025.00100% $11,025.00-Construction EngineeringSTU $605,600.00 * $151,400.00 $757,000.00 -------Total $6,331,200.00 Total Total $1,582,800.00 $7,914,000.00 AddIf funding is not a percentage of the total place an asterisk (*) in the space provided for the percentage and explain below:* Maximum FHWA (STP-Br-On) Participation 80% NTE $7,712,634 NOTE: The costs shown in the Division of Cost table are approximate and subject to change. The final LPA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursement.Page 12 of 16
A14.Page 212 of 520
BLR 05310 (Rev. 10/03/19)Printed 06/15/20
Instructions for BLR 05310 - Page 1 of 3
NOTE: Form instructions should not be included when the form is submitted.
This form shall be used when a local public agency (LPA) project involves Federal-Aid, with or without state funds and this standard form is
sufficient to describe all details of the agreement. For more information refer to the Bureau of Local Roads and Streets Manual (BLRS)
Chapter 5. For signature requirements refer to Chapter 2, Section 3.05(b) of the BLRS manual. When filling out this form electronically,
once a field is initially completed, fields requiring the same information will be auto-populated.
Local Public Agency
Name of LPA Insert the name of the LPA
County Insert the name of the county in which the LPA is located.
Section Number Insert the section number applied to this project.
Fund Type Insert the funding type(s) being used for this project (e.g. STU, STR, ITEP, etc.)
ITEP, SRTS, HSIP Number Insert the ITEP, SRTS, HSIP number assigned to this project.
MPO Name Insert the name of the Metropolitan Planning Organization (MPO) in which the LPA is located
if applicable. If not applicable, select "N/A".
MPO Tip Number Insert the MPO Tip Number assigned to this project, this is required for all projects located
within the MPO planning boundaries if applicable. If not, insert "N/A".
Construction on State Letting Check this box if the construction portion of this project will be on a state held letting.
Day Labor Check this box if the project will be constructed using day labor.
Local Administered Engineering Check this box if the LPA is administering the engineering locally.
Right-of-Way Check this box if Right-Of-Way is part of the project.
Construction
Job Number Insert the job number assigned for the construction portion, the number will begin with a "C"
Project Number Insert the project number assigned to the construction portion of this project.
Engineering
Job Number Insert the job number assigned for the engineering portion of this project.
Project Number Insert the project number assigned to the engineering portion of this project.
Right-of-Way
Job Number Insert the job number assigned for Right-of-Way for the project, if applicable. The number will
begin with a "R".
Project Number Insert the project number assigned to the Right-of-Way for the project, if applicable.
Location Use the add location button to add additional locations if needed for up to a total of five
location. If there are more than five locations, use various.
Local Street/Road Name Insert the local street/ road name.
Key Route Insert the key route of the street/road listed above.
Length Insert the length in miles as it pertains to the location listed above. For a structure insert 0.01.
Station
From Insert the beginning station of the project as it pertains to the key route for this location for this
project.
To Insert the ending station of the project as it pertains to the key route for this location for this
project.
Location Termini Insert the beginning and ending termini as it pertains to this location for this project.
Existing Structure Number(s) Insert the existing structure number(s) for this project.
Page 13 of 16
A14.Page 213 of 520
BLR 05310 (Rev. 10/03/19)Printed 06/15/20
Instructions for BLR 05310 - Page 2 of 3
Add Location Use this button to add additional locations. A total of four additional locations can be added. If
there are more than 5 locations, do not add each location. Instead, insert "Various" in the first
location field.
Project Description Insert a description of the work to be accomplished by this project.
Method of Financing This area is for state-let-contracts only. Check one.
Method A If this box is checked insert the dollar amount equal to 80% of the LPA's total obligation.
Method B If this box is checked insert the number of monthly payments needed to repay 80% of the
LPA's estimated obligation.
Method C If this box is checked insert the dollar amount of the LPA's share of the construction costs for
this project.
For State Let Construction Projects:
Addenda
Within the Addenda table, check the box as applicable. Insert the item number of the addenda and a description of the item.
1. Location Map Attach a location map to this agreement showing all locations being improved by this project.
2. Division of Cost Insert the division of cost page (see separate instructions for completing this document).
3. LPA Appropriation Resolution For State-Let construction projects, the LPA must pass an appropriation resolution covering
the local share of the project. Attach the resolution for this appropriation.
4. IDOT Fiscal Approval Signature Page
Approved
Local Public Agency The appropriate LPA official shall insert their name, sign and date. Insert the LPA's TIN
number and DUNS Number.
Illinois Dept of Transportation The appropriate IDOT official shall sign and date here.
For Local Let Projects:
1. Location Map Attach a location map to this agreement showing all locations being improved by this project.
2. Division of Cost Insert the division of cost page (see separate instructions for completing this document)
For additional addenda, check this box and insert a description of the item and attach it to the agreement.
Approved
Local Public Agency The appropriate LPA official shall insert their name, sign, and date. Insert the LPA's TIN
number and DUNS Number.
Illinois Dept of Transportation The appropriate IDOT officials shall sign and date here.
Division of Cost Table:
When the LPA desires to use one or more lump-sum amounts before the federal percentage is calculated, specify the order in which it
should be used and the "not to exceed" amount. The following provides an example of the wording that may be used:
Lump-sum $60,000 TARP funds not to exceed 50% of final cost of project credited to the project to be utilized first.
Lump-sum to be utilized second not to exceed $20,000 EDP funds.
Lump-sum to be utilized third not to exceed $40,000 SMA funds.
These specified amounts will be used in sequence, with the federal and local percentages calculated after they are deducted.
When the LPA desires to use a percent "not to exceed" commitment, the federal and state funds will be used concurrently at the specified
percentages up to the "not to exceed" amount
Example:
Maximum STR participation 80% not to exceed $100,000
Lump-sum SMA not to exceed $20,000 to be used as a match to the federal funds
Be advised that the "not to exceed" amount specified under a percentage commitment will be tied up and unavailable for programming until
the project is closed out and a documentation review has been completed by IDOT or FHWA, if required.
Page 14 of 16
A14.Page 214 of 520
BLR 05310 (Rev. 10/03/19)Printed 06/15/20
Instructions for BLR 05310 - Page 3 of 3
Division of Cost Table:
Use a separate line for each type of work as it relates to the fund type for federal, state and/or LPA funds.
Type of Work Choose the type of work from the drop down list. Types to choose from are: Participating
Construction, Non-Participating Construction, Preliminary Engineering, Construction
Engineering, Right-of-Way, Railroads, Utilities, and Materials.
Federal Funds If federal funds are being used on this project complete the following for federal funds.
Fund Type Choose the type of federal fund type form the drop down.
Amount Insert the amount of federal funds for the type listed under fund type.
% Insert the percentage of federal funds for this type.
State Funds If state funds are being used on this project complete the following for state funds.
Fund Type Choose the type of State Funds from the drop down.
Amount Insert the amount of state funds for the type listed under fund type.
% Insert the percentage of state funds for this type.
Local Public Agency Funds
Fund Type Insert the type of LPA funds being used on this project.
Amount Insert the amount of LPA funds for the type listed under fund type.
% Insert the percentage of local funds for this type.
Explanation Insert any necessary additional information as to how the funding is being applied for this
project.
A minimum of three (3) originals executed by the LPA must be submitted to the District through its Regional Engineer's Office.
Distribution will be as follows:
District file
Bureau of Local Roads Central Office (2)
Page 15 of 16
A14.Page 215 of 520
ASBURY AVECENTRAL ST BRYANT AVEGIRARD AVECADD D4-R3Page 16 of 16A14.Page 216 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
From: Brian George, Assistant City Attorney
Subject: Resolution 58-R-20 Extending the Declared State of Emergency To
September 14, 2020
Date: July 13, 2020
Recommended Action:
Staff recommends City Council adoption of Resolution 58-R-20, extending the declared state
of emergency until September 14, 2020.
Council Action:
For Action
Summary:
Given the COVID-19 outbreak, the Mayor declared a state of emergency, which Cit y Council
has extended multiple times, the most recent extension ending on July 13, 2020. At the end
of May 2020, the Governor of Illinois issued an order further extending the State's disaster
proclamation. Staff believes it is appropriate to extend the City's current state of emergency
until the date of the first September City Council meeting, September 14, 2020.
Attachments:
58-R-20 Extending State of Emergency to September 14
A15.Page 217 of 520
6/23/2020
58-R-20
A RESOLUTION
Extending the Declared State of Emergency to September 14, 2020
WHEREAS, the City of Evanston, Cook County, Illinois (“City”), is a home
rule unit of government and, pursuant to the provisions of Section 6(a) of Article VII of
the Illinois Constitution, may exercise any power and perform any function pertaining to
its government and affairs; and
WHEREAS, on March 13, 2020, the President of the United States
declared a national emergency concerning the Novel Coronavirus Disease (“COVID-
19”) outbreak; and
WHEREAS, on March 9, 2020, the Governor of Illinois issued a disaster
proclamation for the State of Illinois concerning the COVID-19 outbreak that was to last
30 days; and
WHEREAS, on March 15, 2020, the Mayor declared a state of emergency
due to the COVID-19 outbreak pursuant to Section 9-9-3 of the City Code; and
WHEREAS, Section 11 of the Illinois Emergency Management Agency
Act, 20 ILCS 3305/11, provides that a disaster declaration by the principal executive
officer of a political subdivision shall not last longer than seven (7) days without the
consent of the governing board of the political subdivision; and
WHEREAS, the City Council found it appropriate to extend the declared
state of emergency until April 13, 2020; and
Page 2 of 4
A15.Page 218 of 520
58-R-20
~2~
WHEREAS, on April 1, 2020, the Governor of Illinois issued an Executive
Order extending the State’s disaster proclamation, requiring individuals to stay at home
or their place of residence for an additional 30 days; and
WHEREAS, the City Council found it appropriate to extend the state of
emergency multiple times until July 13, 2020; and
WHEREAS, on May 29, 2020, the Governor of Illinois issued an Executive
Orders further extending the State’s disaster proclamation due to the COVID-19
outbreak; and
WHEREAS, the City Council finds it appropriate to extend the current
state of emergency until the date of the first September City Council meeting,
September 14, 2020; and
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The current declared state of emergency is hereby extended
up to and including September 14, 2020.
SECTION 2: This Resolution 58-R-20 will be in full force and effect from
and after the date of its passage and approval in the manner provided by law.
Page 3 of 4
A15.Page 219 of 520
58-R-20
~3~
_______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Eduardo Gomez, Deputy City Clerk
Adopted: __________________, 2020
Approved as to form:
_______________________________
Kelley A. Gandurski, Corporation Counsel
Page 4 of 4
A15.Page 220 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
From: Brian George, Assistant City Attorney
Subject: Resolution 59-R-20 Terminating the Limits on Third-Party Food
Delivery Service Fees on September 14, 2020
Date: July 13, 2020
Recommended Action:
Staff recommends City Council Adoption of Resolution 59-R-20, terminating the limits on
third-party food delivery service fees on September 14, 2020.
Council Action:
For Action
Summary:
In response to the COVID-19 outbreak, the Mayor declared a state of emergency in the City,
which City Council has extended multiple times. City Council previously approved a 15% cap
on per-by charged fees service order third-to order in platforms delivery food party
accomplish the legitimate public purpose of easing the financial burden on struggling local
restaurants during the state of emergency while not unduly burdening these third -party
platforms. This 15% cap was set to terminate at the same time as the state of emergency,
July 13, 2020. However, given the continued COVID-19 outbreak, City Council has deemed
it necessary to extend the state of emergency to September 14, 2020, and it is therefore
necessary to extend the 15% cap on third -party food delivery platform service fees to
September 14, 2020.
Attachments:
59-R-20 Extending Limits on Third Party Delivery Service Fees to September 14
A16.Page 221 of 520
6/23/2020
59-R-20
A RESOLUTION
TERMINATING THE LIMITS ON THIRD-PARTY FOOD DELIVERY
SERVICE FEES ON SEPTEMBER 14, 2020
WHEREAS, the City of Evanston, Cook County, Illinois (“City”), is a home
rule unit of government and, pursuant to the provisions of Section 6(a) of Article VII of
the Illinois Constitution, may exercise any power and perform any function pertaining to
its government and affairs; and
WHEREAS, on March 13, 2020, the President of the United States
declared a national emergency concerning the Novel Coronavirus Disease (“COVID-
19”) outbreak; and
WHEREAS, on March 9, 2020, the Governor of Illinois issued a disaster
proclamation for the State of Illinois concerning the COVID-19 outbreak; and
WHEREAS, on March 15, 2020, the Mayor declared a state of emergency
due to the COVID-19 outbreak pursuant to Section 9-9-3 of the City Code; and
WHEREAS, the Evanston City Council has extended the state of emergency due
to the persistence of the COVID-19 outbreak; and
WHEREAS, in March and April 2020, the Governor of Illinois issued
Executive Orders mandating individuals living in Illinois shelter at home and requiring all
non-essential business activities and operations to cease; and
Page 2 of 4
A16.Page 222 of 520
59-R-20
~2~
WHEREAS, in order to reduce the spread of the COVID-19 virus and
protect public health, the shelter-at-home orders prohibit restaurants in the City from
offering dine-in services, limiting restaurants to delivery, drive-through, and take-out
options only; and
WHEREAS, many consumers use third-party applications and websites
to place orders with restaurants for delivery and takeout, and these third-party platforms
charge restaurant fees; service agreements between some restaurants and third-party
platforms provide that the platform charges the restaurant 10% of the purchase price
per order, while some agreements provide for higher per-order fees; and
WHEREAS, restaurants and especially small business restaurants, have
limited bargaining power to negotiate lower fees with third-party platforms, given the
high market saturation of third-party platforms, and the financial pressures small
business restaurants are facing during the state of emergency; and
WHEREAS, the Evanston City Council previously capped the per-order
fees of third-party food delivery platforms at 15% in order to accomplish the legitimate
public purpose of easing the financial burden on struggling restaurants during this
emergency while not unduly burdening third-party platforms and provided a termination
date of July 13, 2020 for the service fee cap; and
WHEREAS, given the continued COVID-19 outbreak, the Evanston City
Council has found it appropriate to extend the current state of emergency; and
WHEREAS, it is necessary to extend the termination date of the per-order
fees of third-party delivery platforms beyond the July 13, 2020 date.
Page 3 of 4
A16.Page 223 of 520
59-R-20
~3~
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The prohibition on third-party food delivery services charging
a covered establishment a fee per online order for the use of its services that totals
more than 15% of the purchase price of such online order shall terminate on September
14, 2020.
SECTION 2: This Resolution 59-R-20 will be in full force and effect from
and after the date of its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Eduardo Gomez, Deputy City Clerk
Adopted: __________________, 2020
Approved as to form:
_______________________________
Kelley A. Gandurski, Corporation Counsel
Page 4 of 4
A16.Page 224 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Hitesh Desai, Chief Financial Officer
CC: Kate Lewis-Lakin, Budget Coordinator
Subject: Resolution 60-R-20, Limit on Tax-Supported General Obligation Debt
Date: July 13, 2020
Recommended Action:
Staff recommends City Council adoption of Resolution 60-R-20, amending the City of
Evanston Budget Policy to increase the limit on tax -supported general obligation debt from
$152,000,000 to $155,000,000.
Council Action:
For Action
Summary:
As a home rule government under Illinois law, there is no legal debt limit for the City. The City
Council has adopted as part of its budget policies a self -imposed limit on tax-supported
general obligation debt, which is subject to increase by action of th e City Council as the
needs of the City may grow. Tax-supported debt is paid for through City property taxes. Self-
supported debt is paid through another revenue source, typically water, sewer, or parking
funds.
In 2019, the City Council approved Resolution 44-R-19 which increased the debt limit to
$160,000,000 to accommodate the 2019 bond issue, which included the second round of
funding the with this approved Council increase Center. Crown Robert the for City
understanding that unabated debt would decrease to below $152,000,000 after the
December 2019 principal payments were made.
Staff has been working with the City’s financial advisor and bond counsel to prepare the 2020
Bond taxThis bond includes series Issue. both -selfand supported -generasupported l
obligation debt. The table below shows the breakdown between tax supported and self -
supporting debt for 2020 bonds.
Capital Project Funds Refunding Series 2010A
and 2011A
A17.Page 225 of 520
Tax-Supported Amount $7,000,000 $8,722,417
Self-Supported Amount $9,500,000 $3,632,583
Total Amount $16,500,000 $12,355,000
For the Capital Project Funds, the self-supported amount is broken down as follows: $6.4
million from Water Fund, $1.5 million from Sewer Fund, and $1.5 million from Parking Fund.
The self-supported amount in the refunding series is supported by the water and sewer
funds, in proportion to the distribution of funds when the 2010A and 2011A bonds were
initially issued.
Given these figures, staff projects the following for tax-supported debt as a result of the 2020
bond issue.
Debt Limit Calculation Tax-Supported Debt
As of December 31, 2019 $147,781,820
2020 Bonds – Capital Projects $7,000,000
2020 Bonds – Refunding 2010A and 2011A $8,722,417
Less: Refunded 2010A and 2011A ($11,933,496)
Estimated after 2020 Bond Issue $151,570,741
The 2020 Bond amounts may vary slightly depending on the market and interest rates on the
date of issuance. Because of the uncertainty in the bond market caused by COVID -19, staff
is requesting that the debt limit be set to $155,000,000. This will accommodate any
fluctuations in price that may result and is $5,000,000 lower than the debt limit was set in
April of limit this that anticipates Staff accommodate bond 2019 the to 2019 issue.
$155,000,000 will be sufficient for the next several years of bonds for regular capital projects,
as the City retires approximately $10,000,000 in bonds each year.
Attachments:
Resolution 60-R-20 Amending COE Budget Policy
Page 2 of 4
A17.Page 226 of 520
6/23/2020
60-R-20
A RESOLUTION
Amending the City of Evanston Budget Policy
WHEREAS, the City of Evanston, Cook County, Illinois (the "City") has
adopted a Budget Policy (the "Budget Policy") pursuant to the proceedings of December
18, 2000; and
WHEREAS, a paragraph of the Budget Policy, relating to the Debt Service
Fund, must be amended to accommodate current needs of the City and the
recommendations of the City's bond counsel; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The Budget Policy is hereby amended to read as follows:
Debt Service Fund. General Obligation Debt of the City means debt (viz.,
bonds) for which an unlimited real property tax levy is made or pledged for
payment. General Obligation Debt shall be allocated into two categories. Self -
Supporting General Obligation Debt shall mean General Obligation Debt which,
at the time of issuance, is expected and intended by the Treasurer to be payable
out of a source of funds other than the City’s general real property tax levy, thus
permitting the abatement and avoidance of the property tax levy to pay such
bonds; examples of Self Supporting General Obligation Debt include (without
limitation) bonds payable from the Water Fund or the Sewer Fund, bonds
payable from special assessments, bonds payable from tax increment financing
areas, and bonds payable from Motor Fuel Taxes. Tax Supported General
Obligation Debt shall mean all other General Obligation Debt, which is expected
and intended to be paid from a general real property tax levy. General Obligation
Debt shall not include any obligation of the City not denominated a bond,
including, without limitation, short term notes or warrants or other obligations
which the City may iss ue from time to time for various purposes and to come due
within three (3) years of issuance. General Obligation Debt does not include
bonds which have been refunded or decreased and which, as a consequence of
same, are provided for from a dedicated sourc e of funds or investments. Self-
Supporting General Obligation Debt shall not be limited by this Budget Policy.
Tax Supported General Obligation Debt shall not exceed $155,000,000 in
Page 3 of 4
A17.Page 227 of 520
60-R-20
~2~
aggregate principal amount, which limit is expressly subject to increase from time
to time by action of the City Council as the needs of the City may grow. General
Obligation Debt issued as so-called zero coupon bonds or capital appreciation
bonds shall be counted as debt in the original principal amount issued. The
Treasurer shall at all times keep a book or record of all General Obligation Debt
and its proper allocation. The Treasurer’s statements as to the allocation of
General Obligation Debt into these two categories shall be conclusive.
Notwithstanding this statement of policy, all bonds or other obligations by
whatever name designated of the City duly authorized to be issued by the City
Council shall be valid and legally binding as against the City, and there shall be
no defense of the City as against any bondholder or other obligation holder on
the basis of this policy.
SECTION 2: This resolution shall be effective immediately, and the
Budget Policy shall be accordingly restated.
SECTION 3: This resolution may only be amended by subsequent
resolution or ordinance as adopted by the City Council.
SECTION 4: All motions, resolutions and orders, or parts thereof, in
conflict herewith, are, to the extent of such conflict, hereby repealed.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2020
Approved to form:
_______________________________
Kelley A. Gandurski, Corporation Counsel
Page 4 of 4
A17.Page 228 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
From: Hitesh Desai, Chief Financial Officer
CC: Kate Lewis-Lakin, Budget Coordinator
Subject: Resolution 61-R-20, 2019 Budget Amendment
Date: July 13, 2020
Recommended Action:
Staff recommends City Council adoption of Resolution 61-R-20, authorizing the City Manager
to increase the total fiscal year 2019 budget by $14,852,441, to a new total of $334,017,889.
Council Action:
For Action
Summary:
The 2019 Budget was adopted on November 19, 2018 in the amount of $319,165,448 for all
funds. It is standard practice for the City to adopt a budget amendment after the fiscal year
has been completed, in order to reconcile funds that had expenses higher than budget.
Resolution 61-R-of total a by funds 12 in budgeted 2019 the increases 20 amount
$14,582,441, to a new total budget number of $334,017,889. These funds are described in
greater detail below.
Funds with spending below 2019 budgeted amounts are not required to be ame nded. The
actual 2019 expenses for all funds was $286,935,003, which is $32,230,445 below the
adopted budget. The attachment shows budgeted and actual expenses for all funds, as well
as those funds recommended for amendment.
Fund Summaries:
General Fund
The General Fund ended 2019 with expenses of $1,021,690 higher than budget. This was
offset by revenue of $1,324,563 over budget. The General Fund ended 2019 with a surplus of
$2,036,371, which was $302,873 higher than the budgeted surplus.
Below is a summary of expense lines in the General Fund that caused this overage.
A18.Page 229 of 520
Expenses over budget:
Overtime Pay 1,032,076
Snow Overtime 158,090
Sick and Holiday Payouts 793,852
Service Agreements/Contracts 401,371
Expenses below budget:
Regular Pay (1,196,665)
Net other expense lines (167,034)
Total expenses over budget 1,021,690
Spending on overtime pay above budget is primarily in the Police and Fire departments.
Budgets for overtime in these two departments were increased in the 2020 to more
accurately reflect spending trends over the past five years. Overtime was also high due to
vacant positions, especially in the Fire Department. As shown in the chart, Regular Pay
across all departments was under budget by about $1.2 million.
Overtime for snow operations was also high in 2019 due to inclement weather in January and
February (including polar vortex) and October. Sick and holiday payouts were high due to
employee retirements and increased floating holidays as part of the Police and Fire union
contracts. Service agreements and contracts are high primarily due to changes to the
technology contract for parking enforcement.
Human Services Fund
The Human Services Fund was over budget by $64,055 in expenses, which was offset by an
additional $70,169 in revenue. These were caused by a change in how the social worker at
the Evanston Main Library was paid and funded.
Debt Service Fund
The Debt Service Fund ended 2019 with expenses of $493,487 higher than budget. This was
due to the first interest payment for the 2019 bond issue, which was funded through the
capitalized interest portion of bond proceeds.
Howard-Ridge TIF Fund
The Howard-Ridge TIF fund ended 2019 with expenses of $114,337 higher than budget. This
was due to an additional payment made on a revenue sharing agreement, to make up for a
missed payment in 2017 that was never claimed by the property owner.
West Evanston TIF Fund
The West Evanston TIF fund ended 2019 with expenses of $31 higher than budget due to
consulting service fees.
Dempster-Dodge TIF Fund
Page 2 of 7
A18.Page 230 of 520
The Dempster-Dodge TIF fund ended 2019 with expenses of $1,061 higher than budget due
to consulting service fees.
Chicago-Main TIF Fund
The Chicago-Main TIF fund ended 2019 with expenses of $1,067 higher than budget due to
consulting service fees.
Special Service Area #6 Fund
This Fund ended 2019 with expenses of $1,868 higher than budget. The only expense s in
this fund are distributions to the Main-Dempster Mile Business Association. The distribution
was slightly higher than budget because property taxes received were also higher than
budget by $2,306.
Crown Capital Fund
The Crown Capital fund ended 2019 with expenses of $9,471,798 higher than budget. The
2019 budget for the fund was developed when the timeline for the project was still in flux, and
more construction work was able to be accomplished in 2019 than initially anticipated. The
fund ended 2019 with a remaining balance of $13,318,388, which will be spent down as the
project is completed in 2020.
Insurance Fund
The Insurance Fund ended 2019 with expenses of $3,046,800 higher than budget. This is
due to legal fees and litigation settlements.
Fire Pension Fund
The Fire Pension fund ended 2019 with expenses of $592,041 higher than budget, due to
higher than anticipated pension payment expenses.
Police Pension Fund
The Police Pension fund ended 2019 with expenses of $44,206 higher than budget, due to
higher than anticipated pension payment expenses.
Attachments:
Resolution 61-R-20 Budget Amendment
2019 Budget Amendment
Page 3 of 7
A18.Page 231 of 520
07/13/2020
61-R-20
A RESOLUTION
Authorizing the City of Evanston City Manager to Increase the Total
Fiscal Year 2019 Budget by
$14,852,441, to a New Total of $334,017,889
WHEREAS, a total budget amendment for fourteen million, eight hundred
and fifty-two thousand, four hundred and forty-one dollars ($14,852,441) is required due
to the following items:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact and
made a part hereof.
SECTION 2: That the Council authorize the Fiscal Year 2019 budget be
increased from three hundred and nineteen million, one hundred and sixty-five
thousand, and four hundred and forty-eight dollars ($319,165,448) to three hundred
Fund Fund #2019 Adopted
Budget
Proposed
Change
2019 Amended
Budget
General Fund 100 114,153,372 1,021,690 115,175,062
Human Services 176 817,471 64,055 881,526
Debt Service 320 14,767,219 493,487 15,260,706
Howard-Ridge TIF 330 746,225 114,337 860,562
West Evanston TIF 335 643,000 31 643,031
Dempster-Dodge TIF 340 70,870 1,061 71,931
Chicago-Main TIF 345 100,610 1,067 101,677
Special Service Area #6 350 221,500 1,868 223,368
Crown Capital Fund 416 23,670,000 9,471,798 33,141,798
Insurance 605 18,962,870 3,046,800 22,009,670
Fire Pension 700 9,333,500 592,041 9,925,541
Police Pension 705 12,876,500 44,206 12,920,706
Page 4 of 7
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61-R-20
~2~
thirty-four million, seventeen thousand, eight hundred and eighty-nine dollars
($334,017,889) as summarized in the document attached hereto and incorporated
herein as Exhibit A.
SECTION 3: That approval of this resolution shall authorize the City
Manager to expend and/or encumber up to three hundred thirty-four million, seventeen
thousand, eight hundred and eighty-nine dollars ($334,017,889) for Fiscal Year 2019 for
all Funds.
SECTION 4: That this Resolution 61-R-20 shall be in full force and effect
from and after the date of its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2020
Approved to form:
_______________________________
Kelley A. Gandurski, Corporation Counsel
Page 5 of 7
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61-R-20
~3~
EXHIBIT A
Fund Fund #2019 Adopted
Budget
Proposed
Change
2019 Amended
Budget
General Fund 100 114,153,372 1,021,690 115,175,062
General Assistance 175 1,273,776 1,273,776
Human Services 176 817,471 64,055 881,526
Good Neighbor Fund 180 1,000,000 1,000,000
Library 185 7,771,945 7,771,945
Library - Debt Service 186 353,437 353,437
Library - Capital 187 1,835,000 1,835,000
Motor Fuel 200 2,188,897 2,188,897
Emergency Telephone 205 1,021,489 1,021,489
Special Service Area # 4 210 525,000 525,000
CDBG 215 2,631,080 2,631,080
CDBG Loan 220 250,000 250,000
Neighborhood Improvement 235 100,000 100,000
HOME 240 741,269 741,269
Affordable Housing Fund 250 1,027,697 1,027,697
Debt Service 320 14,767,219 493,487 15,260,706
Howard-Ridge TIF 330 746,225 114,337 860,562
West Evanston TIF 335 643,000 31 643,031
Dempster-Dodge TIF 340 70,870 1,061 71,931
Chicago-Main TIF 345 100,610 1,067 101,677
Special Service Area #6 350 221,500 1,868 223,368
Capital Improvement 415 14,260,549 14,260,549
Crown Capital Fund 416 23,670,000 9,471,798 33,141,798
Special Assessment 420 936,955 936,955
Parking 505 13,249,881 13,249,881
Water 510 48,657,257 48,657,257
Sewer 515 14,755,238 14,755,238
Solid Waste 520 5,416,542 5,416,542
Fleet 600 3,183,322 3,183,322
Equipment Replacement 601 1,622,977 1,622,977
Insurance 605 18,962,870 3,046,800 22,009,670
Fire Pension 700 9,333,500 592,041 9,925,541
Police Pension 705 12,876,500 44,206 12,920,706
Total All Funds 319,165,448 14,852,441 334,017,889
Page 6 of 7
A18.Page 234 of 520
Fund Fund #2019 Adopted
Budget 2019 Actual Proposed
Change
2019 Amended
Budget
General Fund 100 114,153,372 115,175,062 1,021,690 115,175,062
General Assistance 175 1,273,776 1,179,667 - 1,273,776
Human Services 176 817,471 881,526 64,055 881,526
Good Neighbor Fund 180 1,000,000 756,364 - 1,000,000
Library 185 7,771,945 7,389,495 - 7,771,945
Library - Debt Service 186 353,437 353,438 - 353,437
Library - Capital 187 1,835,000 1,811,339 - 1,835,000
Motor Fuel 200 2,188,897 1,857,806 - 2,188,897
Emergency Telephone 205 1,021,489 979,263 - 1,021,489
Special Service Area # 4 210 525,000 447,058 - 525,000
CDBG 215 2,631,080 1,841,793 - 2,631,080
CDBG Loan 220 250,000 2,281 - 250,000
Neighborhood Improvement 235 100,000 113 - 100,000
HOME 240 741,269 259,948 - 741,269
Affordable Housing Fund 250 1,027,697 292,224 - 1,027,697
Debt Service 320 14,767,219 15,260,706 493,487 15,260,706
Howard-Ridge TIF 330 746,225 860,562 114,337 860,562
West Evanston TIF 335 643,000 643,031 31 643,031
Dempster-Dodge TIF 340 70,870 71,931 1,061 71,931
Chicago-Main TIF 345 100,610 101,677 1,067 101,677
Special Service Area #6 350 221,500 223,368 1,868 223,368
Capital Improvement 415 14,260,549 11,182,204 - 14,260,549
Crown Capital Fund 416 23,670,000 33,141,798 9,471,798 33,141,798
Special Assessment 420 936,955 292,724 - 936,955
Parking 505 13,249,881 12,558,075 - 13,249,881
Water 510 48,657,257 16,746,450 - 48,657,257
Sewer 515 14,755,238 8,080,540 - 14,755,238
Solid Waste 520 5,416,542 5,078,508 - 5,416,542
Fleet 600 3,183,322 3,083,928 - 3,183,322
Equipment Replacement 601 1,622,977 1,526,208 - 1,622,977
Insurance 605 18,962,870 22,009,670 3,046,800 22,009,670
Fire Pension 700 9,333,500 9,925,541 592,041 9,925,541
Police Pension 705 12,876,500 12,920,706 44,206 12,920,706
Total All Funds 319,165,448$ 286,935,003$ 14,852,441$ 334,017,889$
Page 7 of 7
A18.Page 235 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Hitesh Desai, Chief Financial Officer
CC: Kate Lewis-Lakin, Budget Coordinator
Subject: Ordinance 69-O-20, Authorizing 2020 General Obligation Bond Issues
Date: July 13, 2020
Recommended Action:
Staff recommends City Council adoption of Ordinance 69-O-20 providing for the issuance of
General Obligation Corporate Purpose Bonds, Series 2020, of the City of E vanston in the
not-to-exceed amount of $34,000,000 to 1) finance capital improvements and refund certain
outstanding bonds of the City; 2) authorizing the execution of a bond order in connection
therewith: 3) providing for the levy and collection of a dire ct annual tax for the payment of the
principal of and interest on said bonds; 4) authorizing and directing the execution of an
escrow agreement in connection with said refunding bonds; 5) and authorizing and directing
the sale of said bonds at public competitive sale. The ordinance will be completed and signed
after the bond sale, which is tentatively scheduled for mid-August.
Funding Source:
General Obligation Corporate Purpose Bonds are issued for capital projects (not to exceed
$18,000,000) including for Water, Sewer and Parking funds, as well as to refund outstanding
amount of Series 2010A and 2011A (not to exceed $16,000,000). The debt service for 2020
bonds (capital projects portion) will be paid out of the future tax levy as well as Water Fund,
Parking Fund and Sewer Fund revenues as these bonds are issued to provide the funding for
the general capital improvements, parking improvements, and water and sewer infrastructure
projects.
Council Action:
For Introduction
Summary:
Staff recommends introduction of Ordinance 69-O-20 for the 2020 bond issue. As done
previously, the City uses a parameters ordinance that provides a not -to-exceed limit for the
bonds set at $18,000,000 for the capital projects portion and $16,000,000 for t he refunding
portion. This allows for any favorable issuance structure that is slightly different than the par
A19.Page 236 of 520
amount desired. The City plans to receive $16,500,000 in project funds for Capital Projects
and $14,708,099 for current refunding. The final amou nt of bonds issued may vary based on
the actual bid responses.
2020 Capital Projects
The 2020 General Obligation Bond issue (capital portion) funds will be used for general
capital projects, parking improvements and water and sewer infrastructure project s. A
summary of the amounts per project area is shown in the table below, with the full project list
included in Attachment 1. The City expects to receive $16,500,000 in project funds from the
2020 issue for capital projects.
Parking Fund
The 2020 bond issue includes $1,500,000 in general obligation debt for Parking Fund for the
Robert Crown parking lot. The debt service on these bonds will not impact the general tax
levy as principal and interest will be abated by payments from the Parking Fund each y ear.
Water Fund
The 2020 bond issue includes $6,400,000 in general obligation debt for water infrastructure
projects. The debt service on these bonds will not impact the general tax levy as principal and
interest will be abated by payments from the Water Fund each year.
Sewer Fund
The 2020 bond issue includes $1,500,000 in general obligation debt for sewer infrastructure
work at the Crown Center site. The debt service on these bonds will not impact the general
tax levy as principal and interest will be abated by payments from the Sewer Fund each year.
2020 Refunding Bonds
The 2020 General Obligation Bonds (not to exceed $16,000,000) will be issued to refund
Series 2010A Bonds in the amount of $3,715,000 and Series 2011A Bonds in the amount of
$10,740,000. The city expects a debt service savings of $2 million out of this refunding.
Attachments:
Ordinance 69-O-20 Authorizing 2020 General Obligation Bond Issues
List of 2020 Debt Funded CIP Projects
Preliminary Official Statement for 2020 Bonds
Bond Order
Escrow Agreement
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Continuing Disclosure
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bond ordinance - parameters 4837-9419-4368 v5.docx
2283091
ORDINANCE NUMBER 69-O-20
AN ORDINANCE providing for the issuance of not to exceed
$34,000,000 General Obligation Corporate Purpose Bonds,
Series 2020, of the City of Evanston, Cook County, Illinois, to
finance capital improvements and refund certain outstanding bonds
of said City, authorizing the execution of a bond order in
connection therewith, providing for the levy and collection of a
direct annual tax for the payment of the principal of and interest on
said bonds, authorizing and directing the execution of an escrow
agreement in connection with said bonds, and authorizing and
directing the sale of said bonds at public competitive sale.
Introduced on the 13th day of July, 2020.
Adopted by the City Council on the 27th
day of July, 2020.
Published in Pamphlet Form by Authority
of the Corporate Authorities on the _____
day of ___________, 2020.
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TABLE OF CONTENTS
SECTION HEADING PAGE
Preambles 1
SECTION 1.DEFINITIONS 4
SECTION 2.INCORPORATION OF PREAMBLES 8
SECTION 3. DETERMINATION TO ISSUE BONDS 8
SECTION 4.BOND DETAILS.8
SECTION 5.REGISTRATION OF BONDS; PERSONS TREATED AS OWNERS 10
SECTION 6.BOOK-ENTRY PROVISIONS 11
SECTION 7.EXECUTION; AUTHENTICATION 13
SECTION 8.REDEMPTION 14
SECTION 9.FORM OF BONDS 21
SECTION 10.SECURITY FOR THE SERIES 2020 BONDS 27
SECTION 11.TAX LEVY; ABATEMENTS 27
SECTION 12.FILING WITH COUNTY CLERK 28
SECTION 13.SALE OF BONDS; BOND ORDER; OFFICIAL STATEMENT 28
SECTION 14.CONTINUING DISCLOSURE UNDERTAKING 30
SECTION 15.CREATION OF FUNDS AND APPROPRIATIONS 31
SECTION 16.NON-ARBITRAGE AND TAX-EXEMPTION 33
SECTION 17.REIMBURSEMENT 34
SECTION 18.MUNICIPAL BOND INSURANCE 35
SECTION 19.RIGHTS AND DUTIES OF BOND REGISTRAR 35
SECTION 20.DEFEASANCE 37
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SECTION 21.PRIOR BONDS AND TAXES 38
SECTION 22.RECORD-KEEPING POLICY AND POST-ISSUANCE COMPLIANCE MATTERS 38
SECTION 23.PUBLICATION OF ORDINANCE 38
SECTION 24.SEVERABILITY 38
SECTION 25.SUPERSEDER AND EFFECTIVE DATE 39
LIST OF EXHIBITS
A—FORM OF BOND ORDER
B— FORM OF CONTINUING DISCLOSURE UNDERTAKING
C— FORM OF ESCROW LETTER AGREEMENT
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ORDINANCE NUMBER 69-O-20
AN ORDINANCE providing for the issuance of not to exceed
$34,000,000 General Obligation Corporate Purpose Bonds,
Series 2020, of the City of Evanston, Cook County, Illinois, to
finance capital improvements and refund certain outstanding bonds
of said City, authorizing the execution of a bond order in
connection therewith, providing for the levy and collection of a
direct annual tax for the payment of the principal of and interest on
said bonds, authorizing and directing the execution of an escrow
agreement in connection with said bonds, and authorizing and
directing the sale of said bonds at public competitive sale.
PREAMBLES
WHEREAS
A.The City of Evanston, Cook County, Illinois (the “City”), has a population in
excess of 25,000, and pursuant to the provisions of the 1970 Constitution of the State of Illinois
and particularly Article VII, Section 6(a) thereof, is a home rule unit and as such may exercise
any power or perform any function pertaining to its government and affairs, including, but not
limited to, the power to tax and to incur debt.
B.Pursuant to the home rule provisions of Section 6 of Article VII, the City has the
power to incur debt payable from ad valorem property tax receipts or from any other lawful
source and maturing within 40 years from the time it is incurred without prior referendum
approval.
C.The City Council of the City (the “Corporate Authorities”) has determined it is
necessary and convenient for the public health, safety, and welfare to provide for capital
improvements at various locations throughout the City, including certain capital expenditures as
detailed for the year 2020 in the City’s Capital Improvement Plan, as adopted and amended from
time to time by the Corporate Authorities, and to pay expenses incidental to such improvements
and costs of issuance of bonds for such purpose (such improvements and related expenses and
costs being the “Capital Improvement Project”) at an estimated cost of approximately
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$18,000,000 and, there being no funds on hand and allocable to such purpose, the Corporate
Authorities have determined it is necessary and convenient to borrow not to exceed said sum of
$18,000,000 at this time pursuant to the Act and, in evidence of such borrowing, to issue general
obligation bonds of the City (the “CIP Bonds”) for such purpose in not to exceed such principal
amount.
D.The City has heretofore issued and there are now outstanding the following legal
and validly binding and subsisting obligations of the City:
GENERAL OBLIGATION BONDS, SERIES 2010A
Original Principal Amount:$6,500,000
Originally Due Serially on
December 1 of the Years:
2011 to 2029
Amount Remaining Outstanding:$4,060,000
Amount Which
May Be Refunded:$3,715,000
REMAINING OUTSTANDING PRIOR 2010A BONDS AND PRIOR 2010A BONDS WHICH MAY BE REFUNDED DUE
AND DESCRIBED AS FOLLOWS:
DECEMBER 1
OF THE YEAR AMOUNT ($)
RATE OF
INTEREST (%)
AMOUNT WHICH MAY
BE REFUNDED
2020 345,000 2.750 NONE
2021 355,000 2.750 ALL
2022 370,000 3.000 ALL
2023 380,000 3.500 ALL
2024 395,000 3.500 ALL
2025 410,000 3.500 ALL
2026 425,000 3.500 ALL
2027 440,000 3.500 ALL
2028 460,000 3.500 ALL
2029 480,000 3.625 ALL
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which bonds (the “Prior 2010A Bonds”) are currently subject to redemption prior to maturity at
the option of the City on any date, at the redemption price of par plus accrued interest to the date
of redemption.
GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2011A
Original Principal Amount:$19,240,000
Originally Due Serially on
December 1 of the Years:
2012 to 2031
Amount Remaining Outstanding:$11,530,000
Amount Which
May Be Refunded:$10,740,000
REMAINING OUTSTANDING PRIOR 2011A BONDS AND PRIOR 2011A BONDS WHICH MAY BE REFUNDED DUE
AND DESCRIBED AS FOLLOWS:
DECEMBER 1
OF THE YEAR AMOUNT ($)
RATE OF
INTEREST (%)
AMOUNT WHICH MAY
BE REFUNDED
2020 790,000 3.000 NONE
2021 810,000 3.000 ALL
2022 835,000 3.125 ALL
2023 865,000 3.250 ALL
2024 895,000 3.500 ALL
2025 930,000 4.000 ALL
2026 965,000 4.000 ALL
2027 1,005,000 4.000 ALL
2028 1,040,000 4.000 ALL
2029 1,085,000 4.500 ALL
2030 1,130,000 4.500 ALL
2031 1,180,000 4.500 ALL
which bonds (the “Prior 2011A Bonds” and together with the Prior 2010A Bonds, the “Prior
Bonds”) are subject to redemption prior to maturity at the option of the City on any date on and
after December 1, 2020, at the redemption price of par plus accrued interest to the date of
redemption.
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E.The Corporate Authorities have considered and determined that interest rates
available in the bond market for the maturities of the Prior Bonds to be refunded are currently
more favorable for the City than they were at the time when the Prior Bonds were issued and that
it is possible, proper, and advisable to provide for the timely refunding, if such favorable rates
continue, of the Prior Bonds, and to provide for the payment and redemption thereof, to the end
of taking advantage of the debt service savings which may result from such lower interest rates
(which refunding may hereinafter be referred to as the “Refunding”).
F.The Corporate Authorities hereby determine that it is advisable and in the best
interests of the City to provide for the borrowing of not to exceed $16,000,000 at this time
pursuant to the Act for the purpose of paying the costs of the Refunding and, in evidence of such
borrowing, to issue general obligation bonds of the City (the “Refunding Bonds”) for such
purpose in not to exceed such principal amount.
G.The Corporate Authorities have heretofore and it hereby expressly is determined
that it is desirable and in the best interests of the City that there be authorized at this time the
borrowing of money for the Capital Improvement Project and the Refunding and, in evidence of
such borrowing, to provide for the issuance of the CIP Bonds and the Refunding Bonds in one
combined series for such purposes in an aggregate principal amount of not to exceed
$34,000,000, and that certain officers of the City be authorized to sell such bonds, and,
accordingly, it is necessary that said officers be so authorized within certain parameters as
hereinafter set forth.
NOW THEREFORE Be It Ordained by the City Council of the City of Evanston, Cook
County, Illinois, in the exercise of its home rule powers, as follows:
Section 1.Definitions. Words and terms used in this Ordinance shall have the
meanings given them, unless the context or use clearly indicates another or different meaning is
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intended. Words and terms defined in the singular may be used in the plural and viceversa.
Reference to any gender shall be deemed to include the other and also inanimate persons such as
corporations, where applicable.
A.The following words and terms are as defined in the preambles.
Capital Improvement Project
City
Corporate Authorities
Prior Bonds
Refunding
B.The following words and terms are defined as set forth.
“Act” means the Illinois Municipal Code, as supplemented and amended, and
also the home rule powers of the City under Section 6 of Article VII of the Illinois
Constitution of 1970; and in the event of conflict between the provisions of said
Municipal Code and home rule powers, the home rule powers shall be deemed to
supersede the provisions of said Municipal Code; and, further, includes the Local
Government Debt Reform Act, as amended.
“Ad Valorem Property Taxes” means the real property taxes levied to pay the
Series 2020 Bonds as described and levied in Section 11 of this Ordinance.
“Bond Counsel” means Chapman and Cutler LLP, Chicago, Illinois.
“Bond Fund” means the Bond Fund established and defined in Section 15 of this
Ordinance.
“Bond Moneys” means the Ad Valorem Property Taxes and any other moneys
deposited into the Bond Fund and investment income held in the Bond Fund.
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“Bond Order” means the Bond Order to be executed by Designated Officers of
the City as provided in Section 13 of this Ordinance, substantially in the form attached
hereto as Exhibit A, and by which the final terms of the Series 2020 Bonds will be
established.
“Bond Purchase Agreement” means the contract for the sale of the Series 2020
Bonds by and between the City and the Purchaser, which shall be the Official Bid Form,
as executed, in response to an Official Notice of Sale given by the City in connection
with the public competitive sale of the Series 2020 Bonds.
“Bond Register” means the books of the City kept by the Bond Registrar to
evidence the registration and transfer of the Series 2020 Bonds, as provided in this
Ordinance.
“Bond Registrar” means Zions Bancorporation, National Association, Chicago,
Illinois, or its successors, in its capacity as bond registrar and paying agent under this
Ordinance, or a substituted bond registrar and paying agent as hereinafter provided.
“Book-Entry Form” means the form of the Series 2020 Bonds as fully registered
and available in physical form only to the Depository.
“Continuing Disclosure Undertaking” means the undertaking by the City for the
benefit of the Purchaser as authorized in Section 14 of this Ordinance and substantially in
the form as attached hereto as Exhibit B.
“County” means The County of Cook, Illinois.
“County Clerk” means the County Clerk of the County.
“Dated Date” means the dated date for the Series 2020 Bonds, as set forth in the
Bond Order.
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“Depository” means The Depository Trust Company, a limited purpose trust
company organized under the laws of the State of New York, its successors, or a
successor depository qualified to clear securities under applicable state and federal laws.
“Designated Officers” means any two of the following: the Mayor, City Clerk,
Treasurer/Chief Financial Officer, City Manager or Interim City Manager, or successors
or assigns, or any of them acting together; provided, however, that one such officer must
be an elected officer.
“Escrow Agent” means Zions Bancorporation, National Association, Chicago,
Illinois.
“Escrow Letter Agreement” means the escrow letter agreement between the City
and the Escrow Agent in the form attached hereto as Exhibit C.
“Financial Advisors” means Speer Financial, Inc., Chicago, Illinois, and
Sycamore Advisors LLC, Chicago, Illinois.
“Ordinance” means this Ordinance, numbered as set forth on the title page, and
passed by the Corporate Authorities on the 27th day of July, 2020.
“Purchase Price” means the price to be paid for the Series 2020 Bonds as set
forth in the Bond Order, provided that the Purchase Price for the Series 2020 Bonds shall
not be less than 98.0% of the par value thereof, plus accrued interest (if any) from the
date of issue to the date of delivery.
“Purchaser” means the winning bidder or syndicate at competitive sale.
“Record Date” means the 15th day of the month preceding any regular or other
interest payment date occurring on the first day of any month and 15 days preceding any
interest payment date occasioned by the redemption of Series 2020 Bonds on other than
the first day of a month.
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“Refunded Bonds” means the Prior Bonds that are refunded by the Series 2020
Bonds, as set forth in the Bond Order and the Escrow Letter Agreement.
“Series 2020 Bonds” means the General Obligation Corporate Purpose Bonds,
Series 2020, authorized to be issued by this Ordinance.
“Term Bonds” means any Series 2020 Bonds subject to mandatory redemption by
operation of the Bond Fund and designated as term bonds in the Bond Order.
C.Definitions also appear in the above preambles or in specific sections, as appearing
below. The table of contents preceding and the headings in this Ordinance are for the
convenience of the reader and are not a part of this Ordinance.
Section 2.Incorporation of Preambles. The Corporate Authorities hereby find that all
of the recitals contained in the preambles to this Ordinance are true, correct, and complete and do
incorporate them into this Ordinance by this reference.
Section 3. Determination to Issue Bonds. It is necessary and in the best interests of the
City to provide for the Capital Improvement Project and the Refunding, to pay all necessary or
advisable related costs, and to borrow money and issue the Series 2020 Bonds for the purpose of
paying such costs. It is hereby found and determined that such borrowing of money is for a
proper public purpose or purposes, is in the public interest, and is authorized pursuant to the Act;
and these findings and determinations shall be deemed conclusive.
Section 4.Bond Details. There shall be issued and sold the Series 2020 in the
aggregate principal amount of not to exceed $34,000,000. The Series 2020 Bonds shall each be
designated “General Obligation Corporate Purpose Bond, Series 2020” or such other name or
names or series designations as may be appropriate and as stated in the Bond Order; be dated the
date of issuance thereof or such other Dated Date on or prior to the initial date of issuance as
may be set forth in the Bond Order if it is determined therein to be a date better suited to the
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advantageous marketing of the Series 2020 Bonds; and shall also bear the date of authentication
thereof. The Series 2020 Bonds shall be fully registered and in Book-Entry Form, shall be in
denominations of $5,000 or integral multiples thereof (but no single Series 2020 Bond shall
represent principal maturing on more than one date), and shall be numbered consecutively in
such fashion as shall be determined by the Bond Registrar. The Series 2020 Bonds shall become
due and payable serially or as Term Bonds (subject to right of prior redemption if so provided in
the Bond Order) on December 1 of the years in which the Series 2020 Bonds are to mature. The
Series 2020 Bonds shall mature in the amounts and in the years as shall be set forth in the Bond
Order, provided, however, that (a) the final date of maturity of the Series 2020 Bonds shall not
extend past December 1, 2040 and (b) the sum of the principal of and interest on the Series 2020
Bonds that shall become due (or subject to mandatory redemption) in any given annual period
from December 2 to the following December 1 (a “Bond Year”) shall not exceed $3,000,000.
Each Series 2020 Bond shall bear interest at a rate not to exceed 5.50% from the later of its
Dated Date or from the most recent interest payment date to which interest has been paid or duly
provided for, until the principal amount of such Series 2020 Bond is paid or duly provided for,
such interest (computed upon the basis of a 360-day year of twelve 30day months) being payable
on June 1 and December 1 of each year, commencing not earlier than December 1, 2020, or such
other June 1 or December 1 not later than one year beyond the Dated Date as shall be provided in
the Bond Order.
Interest on each Series 2020 Bond shall be paid by check or draft of the Bond Registrar,
payable upon presentation thereof in lawful money of the United States of America, to the person
in whose name such Series 2020 Bond is registered at the close of business on the applicable
Record Date and mailed to the registered owner of the Series 2020 Bond as shown in the Bond
Registrar or at such other address furnished in writing by such Registered Owner, or as otherwise
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may be agreed with the Depository for so long as the Depository or its nominee is the registered
owner as of a given Record Date. The principal of the Series 2020 Bonds shall be payable in
lawful money of the United States of America upon presentation thereof at the office of the Bond
Registrar maintained for the purpose.
Section 5.Registration of Bonds; Persons Treated as Owners. The City shall cause
the Bond Register to be kept at the office of the Bond Registrar maintained for such purpose,
which is hereby constituted and appointed the registrar of the City for the Series 2020 Bonds.
The City shall prepare, and the Bond Registrar or such other agent as the City may designate
shall keep custody of, multiple Bond blanks executed by the City for use in the transfer and
exchange of Bonds. Subject to the provisions of this Ordinance relating to the Series 2020
Bonds in Book-Entry Form, any Bond may be transferred or exchanged, but only in the manner,
subject to the limitations, and upon payment of the charges as set forth in this Ordinance. Upon
surrender for transfer or exchange of any B Series 2020 ond at the office of the Bond Registrar
maintained for the purpose, duly endorsed by or accompanied by a written instrument or
instruments of transfer or exchange in form satisfactory to the Bond Registrar and duly executed
by the registered owner or an attorney for such owner duly authorized in writing, the City shall
execute and the Bond Registrar shall authenticate, date, and deliver in the name of the transferee
or transferees or, in the case of an exchange, the registered owner, a new fully registered Series
2020 Bond or Series 2020 Bonds of the same maturity, bearing the same interest rate, of
authorized denominations, for a like aggregate principal amount. The Bond Registrar shall not
be required to transfer or exchange any Series 2020 Bond during the period from the close of
business on the Record Date for an interest payment to the opening of business on such interest
payment date or during the period of 15 days preceding the giving of notice of redemption of
Series 2020 Bonds or to transfer or exchange any Series 2020 Bond all or any portion of which
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has been called for redemption. The execution by the City of any fully registered Series 2020
Bond shall constitute full and due authorization of such Series 2020 Bond, and the Bond
Registrar shall thereby be authorized to authenticate, date and deliver such Series 2020 Bond;
provided, however, the principal amount of Series 2020 Bonds of each maturity authenticated by
the Bond Registrar shall not at any one time exceed the authorized principal amount of Series
2020 Bonds for such maturity less the amount of such Series 2020 Bonds which have been paid.
The person in whose name any Series 2020 Bond shall be registered shall be deemed and
regarded as the absolute owner thereof for all purposes, and payment of the principal of or
interest on any Series 2020 Bond shall be made only to or upon the order of the registered owner
thereof or his or her legal representative. All such payments shall be valid and effectual to
satisfy and discharge the liability upon such Series 2020 Bond to the extent of the sum or sums
so paid. No service charge shall be made to any registered owner of Series 2020 Bonds for any
transfer or exchange of Series 2020 Bonds, but the City or the Bond Registrar may require
payment of a sum sufficient to cover any tax or other governmental charge that may be imposed
in connection with any transfer or exchange of Series 2020 Bonds, except in the case of the
issuance of a Series 2020 Bond or Series 2020 Bonds for the unredeemed portion of a Series
2020 Bond surrendered for redemption.
Section 6.Book-Entry Provisions. The Series 2020 Bonds shall be initially issued in
the form of a separate single fully registered Series 2020 Bond for each of the maturities of each
of the Series 2020 Bonds. Upon initial issuance, the ownership of each such Series 2020 Bond
shall be registered in the Bond Register in the name of the Depository or a designee or nominee
of the Depository (such depository or nominee being the “Book-Entry Owner”). Except as
otherwise expressly provided, all of the outstanding Series 2020 Bonds from time to time shall
be registered in the Bond Register in the name of the Book-Entry Owner (and accordingly in
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Book-Entry Form as such term is used in this Ordinance). Any City officer, as representative of
the City, is hereby authorized, empowered, and directed to execute and deliver or utilize a
previously executed and delivered Letter of Representations or Blanket Letter of Representations
(either being the “Letter of Representations”) substantially in the form common in the industry,
or with such changes therein as the officer executing the Letter of Representations on behalf of
the City shall approve, his or her execution thereof to constitute conclusive evidence of approval
of such changes, as shall be necessary to effectuate Book-Entry Form. Without limiting the
generality of the authority given with respect to entering into such Letter of Representations, it
may contain provisions relating to (a) payment procedures, (b) transfers of the Series 2020
Bonds or of beneficial interests therein, (c) redemption notices and procedures unique to the
Depository, (d) additional notices or communications, and (e) amendment from time to time to
conform with changing customs and practices with respect to securities industry transfer and
payment practices. With respect to Series 2020 Bonds registered in the Bond Register in the
name of the Book-Entry Owner, none of the City, any City officer, or the Bond Registrar shall
have any responsibility or obligation to any broker-dealer, bank, or other financial institution for
which the Depository holds Series 2020 Bonds from time to time as securities depository (each
such brokerdealer, bank, or other financial institution being referred to herein as a “Depository
Participant”) or to any person on behalf of whom such a Depository Participant holds an interest
in the Series 2020 Bonds. Without limiting the meaning of the immediately preceding sentence,
the City, any City officer, and the Bond Registrar shall have no responsibility or obligation with
respect to (a) the accuracy of the records of the Depository, the Book-Entry Owner, or any
Depository Participant with respect to any ownership interest in the Series 2020 Bonds, (b) the
delivery to any Depository Participant or any other person, other than a registered owner of a
Series 2020 Bond as shown in the Bond Register or as otherwise expressly provided in the Letter
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of Representations, of any notice with respect to the Series 2020 Bonds, including any notice of
redemption, or (c) the payment to any Depository Participant or any other person, other than a
registered owner of a Series 2020 Bond as shown in the Bond Register, of any amount with
respect to principal of or interest on the Series 2020 Bonds. No person other than a registered
owner of a Series 2020 Bond as shown in the Bond Register shall receive a Bond certificate with
respect to any Series 2020 Bond. In the event that (a) the City determines that the Depository is
incapable of discharging its responsibilities described herein and in the Letter of Representations,
(b) the agreement among the City, the Bond Registrar, and the Depository evidenced by the
Letter of Representations shall be terminated for any reason, or (c) the City determines that it is
in the best interests of the City or of the beneficial owners of the Series 2020 Bonds either that
they be able to obtain certificated Series 2020 Bonds or that another depository is preferable, the
City shall notify the Depository and the Depository shall notify the Depository Participants of the
availability of Bond certificates, and the Series 2020 Bonds shall no longer be restricted to being
registered in the Bond Register in the name of the Book-Entry Owner. Alternatively, at such
time, the City may determine that the Series 2020 Bonds shall be registered in the name of and
deposited with a successor depository operating a system accommodating Book-Entry Form, as
may be acceptable to the City, or such depository’s agent or designee, but if the City does not
select such alternate Book-Entry system, then the Series 2020 Bonds shall be registered in
whatever name or names registered owners of Series 2020 Bonds transferring or exchanging
Series 2020 Bonds shall designate, in accordance with the provisions of this Ordinance.
Section 7.Execution; Authentication. The Series 2020 Bonds shall be executed on
behalf of the City by the manual or duly authorized facsimile signature of its Mayor and attested
by the manual or duly authorized facsimile signature of its City Clerk, as they may determine,
and shall be impressed or imprinted with the corporate seal or facsimile seal of the City. In case
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any such officer whose signature shall appear on any Series 2020 Bond shall cease to be such
officer before the delivery of such Series 2020 Bond, such signature shall nevertheless be valid
and sufficient for all purposes, the same as if such officer had remained in office until delivery.
All Series 2020 Bonds shall have thereon a certificate of authentication, substantially in the form
provided, duly executed by the Bond Registrar as authenticating agent of the City and showing
the date of authentication. No Series 2020 Bond shall be valid or obligatory for any purpose or
be entitled to any security or benefit under this Ordinance unless and until such certificate of
authentication shall have been duly executed by the Bond Registrar by manual signature, and
such certificate of authentication upon any such Series 2020 Bond shall be conclusive evidence
that such Series 2020 Bond has been authenticated and delivered under this Ordinance.
Section 8.Redemption. The Series 2020 Bonds may be subject to redemption on the
terms set forth below.
A.Optional Redemption. If so provided in the Bond Order, any Series 2020 Bonds
may be subject to redemption prior to maturity at the option of the City, in whole or in part on
any date, at such times and at such optional redemption prices as shall be determined by the
Designated Officers in the Bond Order. Such optional redemption prices shall be expressed as a
percentage of the principal amount of Series 2020 Bonds to be redeemed, provided that such
percentage shall not exceed 103.0%, plus accrued interest to the date of redemption. If less than
all of the outstanding Series 2020 Bonds are to be optionally redeemed, the Series 2020 Bonds to
be called shall be called in such principal amounts, and from such maturities as may be
determined by the City and within any maturity in the manner hereinafter provided. As provided
in the Bond Order, some portion or all of the Series 2020 Bonds may be made not subject to
optional redemption.
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B.Term Bonds; Mandatory Redemption and Covenants; Effect of Purchase or
Optional Redemption of Term Bonds. The Series 2020 Bonds may be subject to mandatory
redemption (as Term Bonds) as provided in the Bond Order; provided, however, that in such
event the amounts due pursuant to mandatory redemption shall be the amounts used to satisfy the
test set forth in Section 4 of this Ordinance for the maximum amounts of principal and interest
due on the Series 2020 Bonds in any given Bond Year. Series 2020 Bonds designated as Term
Bonds shall be made subject to mandatory redemption by operation of the Bond Fund at a price
of not to exceed par and accrued interest, without premium, on December 1 of the years and in
the amounts as shall be determined in the Bond Order. The City covenants that it will redeem
Term Bonds pursuant to the mandatory redemption requirement for such Term Bonds. Proper
provision for mandatory redemption having been made, the City covenants that the Term Bonds
so selected for redemption shall be payable as at maturity, and taxes shall be levied and collected
as provided herein accordingly. If the City redeems pursuant to optional redemption as may be
provided or purchases Term Bonds of any maturity and cancels the same from Bond Moneys as
hereinafter described, then an amount equal to the principal amount of Term Bonds so redeemed
or purchased shall be deducted from the mandatory redemption requirements provided for Term
Bonds of such maturity, first, in the current year of such requirement, until the requirement for
the current year has been fully met, and then in any order of such Term Bonds as due at maturity
or subject to mandatory redemption in any year, as the City shall determine. If the City redeems
pursuant to optional redemption as may be provided or purchases Term Bonds of any maturity
and cancels the same from moneys other than Bond Moneys, then an amount equal to the
principal amount of Term Bonds so redeemed or purchased shall be deducted from the amount of
such Term Bonds as due at maturity or subject to mandatory redemption requirement in any year,
as the City shall determine.
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C.Redemption Procedures. Any Series 2020 Bonds subject to redemption shall be
identified, notice given, and paid and redeemed pursuant to the procedures as follows.
(1)Redemption Notice. For a mandatory redemption, unless otherwise
notified by the City, the Bond Registrar will proceed on behalf of the City as its agent to
provide for the mandatory redemption of such Term Bonds without further order or
direction hereunder or otherwise. For an optional redemption, the City, shall, at least
45 days prior to any optional redemption date (unless a shorter time period shall be
satisfactory to the Bond Registrar), notify the Bond Registrar of such redemption date
and of the principal amounts and maturities of Series 2020 Bonds to be redeemed and, if
applicable, the effect on any schedule of mandatory redemption of Term Bonds.
(2)Selection of Bonds within a Maturity. For purposes of any redemption of
less than all of the Series 2020 Bonds of a single maturity, the particular Series 2020
Bonds or portions of Series 2020 Bonds to be redeemed shall be selected by lot by the
Bond Registrar for the Series 2020 Bonds of such maturity by such method of lottery as
the Bond Registrar shall deem fair and appropriate; provided, that such lottery shall
provide for the selection for redemption of Series 2020 Bonds or portions thereof so that
any $5,000 Bond or $5,000 portion of a Series 2020 Bond shall be as likely to be called
for redemption as any other such $5,000 Series 2020 Bond or $5,000 portion. The Bond
Registrar shall make such selection (a) upon or prior to the time of the giving of official
notice of redemption, or (b) in the event of a refunding or defeasance, upon advice from
the City that certain Series 2020 Bonds have been refunded or defeased and are no longer
Outstanding as defined.
(3)Official Notice of Redemption. The Bond Registrar shall promptly notify
the City in writing of the Series 2020 Bonds or portions of Series 2020 Bonds selected for
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redemption and, in the case of any Series 2020 Bond selected for partial redemption, the
principal amount thereof to be redeemed. Unless waived by the registered owner of
Series 2020 Bonds to be redeemed, official notice of any such redemption shall be given
by the Bond Registrar on behalf of the City by mailing the redemption notice by first
class U.S. mail not less than 30 days and not more than 60 days prior to the date fixed for
redemption to each registered owner of the Series 2020 Bond or Series 2020 Bonds to be
redeemed at the address shown on the Bond Register or at such other address as is
furnished in writing by such registered owner to the Bond Registrar. All official notices
of redemption shall include the name of the Series 2020 Bonds and at least the
information as follows:
(a)the redemption date;
(b)the redemption price;
(c)if less than all of the outstanding Series 2020 Bonds of a particular
maturity are to be redeemed, the identification (and, in the case of partial
redemption of Series 2020 Bonds within such maturity, the respective principal
amounts) of the Series 2020 Bonds to be redeemed;
(d)a statement that on the redemption date the redemption price will
become due and payable upon each such Series 2020 Bond or portion thereof
called for redemption and that interest thereon shall cease to accrue from and after
said date; and
(e)the place where such Series 2020 Bonds are to be surrendered for
payment of the redemption price, which place of payment shall be the office
designated for that purpose of the Bond Registrar.
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(4)Conditional Redemption. In the case of an optional redemption of Series
2020 Bonds as described in paragraph A, above, unless moneys sufficient to pay the
redemption price of the Series 2020 Bonds to be optionally redeemed shall have been
received by the Bond Registrar prior to the giving of such notice of redemption, such
notice may, at the option of the City, state that said redemption shall be conditional upon
the receipt of such moneys by the Bond Registrar on or prior to the date fixed for
redemption. If such moneys are not received, such notice shall be of no force and effect,
the City shall not redeem such Series 2020 Bonds, and the Bond Registrar shall give
notice, in the same manner in which the notice of redemption was given, that such
moneys were not so received and that such Series 2020 Bonds will not be redeemed.
(5)Bonds Shall Become Due. Official notice of redemption having been
given as described, the Series 2020 Bonds or portions of Series 2020 Bonds so to be
redeemed shall, subject to the stated condition with respect to an optional redemption of
Series 2020 Bonds in the paragraph (4) immediately preceding, on the redemption date,
become due and payable at the redemption price therein specified; and from and after
such date (unless the City shall default in the payment of the redemption price) such
Series 2020 Bonds or portions of Series 2020 Bonds shall cease to bear interest. Upon
surrender of such Series 2020 Bonds for redemption in accordance with said notice, such
Series 2020 Bonds shall be paid by the Bond Registrar at the redemption price. The
procedure for the payment of interest due as part of the redemption price shall be as
herein provided for payment of interest otherwise due.
(6)Insufficiency in Notice Not Affecting Other Series 2020 Bonds; Failure to
Receive Notice; Waiver. Neither the failure to mail such redemption notice, nor any
defect in any notice so mailed, to any particular registered owner of a Series 2020 Bond,
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shall affect the sufficiency of such notice with respect to other registered owners. Notice
having been properly given, failure of a registered owner of a Series 2020 Bond to
receive such notice shall not be deemed to invalidate, limit, or delay the effect of the
notice or redemption action described in the notice. Such notice may be waived in
writing by a registered owner of a Series 2020 Bond entitled to receive such notice, either
before or after the event, and such waiver shall be the equivalent of such notice. Waivers
of notice by registered owners shall be filed with the Bond Registrar, but such filing shall
not be a condition precedent to the validity of any action taken in reliance upon such
waiver. In lieu of the foregoing official notice, so long as the Series 2020 Bonds are held
in Book-Entry Form, notice may be given as provided in the Letter of Representations;
and the giving of such notice shall constitute a waiver by the Depository and the Book-
Entry Owner, as registered owner, of the foregoing notice. After giving proper
notification of redemption to the Bond Registrar, as applicable, the City shall not be
liable for any failure to give or defect in notice.
(7)New Series 2020 Bond in Amount Not Redeemed. Upon surrender for any
partial redemption of any Series 2020 Bond, there shall be prepared for the registered
owner a new Series 2020 Bond or Series 2020 Bonds of like tenor, of authorized
denominations, of the same maturity, and bearing the same rate of interest in the amount
of the unpaid principal.
(8)Effect of Nonpayment upon Redemption. If any Series 2020 Bond or
portion of Series 2020 Bond called for redemption shall not be so paid upon surrender
thereof for redemption, the principal shall become due and payable on demand, as
aforesaid, but, until paid or duly provided for, shall continue to bear interest from the
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redemption date at the rate borne by the Series 2020 Bond or portion of Series 2020 Bond
so called for redemption.
(9)Bonds to Be Cancelled; Payment to Identify Bonds. All Series 2020
Bonds which have been redeemed shall be cancelled and destroyed by the Bond Registrar
and shall not be reissued. Upon the payment of the redemption price of Series 2020
Bonds being redeemed, each check or other transfer of funds issued for such purpose
shall bear the CUSIP number identifying, by issue and maturity, the Series 2020 Bonds
being redeemed with the proceeds of such check or other transfer.
(10)Additional Notice. The City agrees to provide such additional notice of
redemption as it may deem advisable at such time as it determines to redeem Series 2020
Bonds, taking into account any requirements or guidance of the Securities and Exchange
Commission, the Municipal Securities Rulemaking Board, the Governmental Accounting
Standards Board, or any other federal or state agency having jurisdiction or authority in
such matters; provided, however, that such additional notice shall be (a) advisory in
nature, (b) solely in the discretion of the City (unless a separate agreement shall be
made), (c) not be a condition precedent of a valid redemption or a part of the Bond
contract, and (d) any failure or defect in such notice shall not delay or invalidate the
redemption of Series 2020 Bonds for which proper official notice shall have been given.
Reference is also made to the provisions of the Continuing Disclosure Undertaking of the
City with respect to the Series 2020 Bonds, which may contain other provisions relating
to notice of redemption of Series 2020 Bonds.
(11)Bond Registrar to Advise City. As part of its duties hereunder, the Bond
Registrar shall prepare and forward to the City a statement as to notices given with
respect to each redemption together with copies of the notices as mailed.
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Section 9.Form of Bonds. The Series 2020 Bonds shall be in substantially the form
hereinafter set forth; provided, however, that if the text of the Series 2020 Bonds is to be printed
in its entirety on the front side of the Series 2020 Bonds, then the second paragraph on the front
side and the legend “See Reverse Side for Additional Provisions” shall be omitted and the text of
paragraphs set forth for the reverse side shall be inserted immediately after the first paragraph.
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[FORM OF BONDS - FRONT SIDE]
REGISTERED REGISTERED
NO. ______$_________
UNITED STATES OF AMERICA
STATE OF ILLINOIS
THE COUNTY OF COOK
CITY OF EVANSTON
GENERAL OBLIGATION CORPORATE PURPOSE BOND,
SERIES 2020
See Reverse Side for
Additional
Provisions.
Interest Maturity Dated
Rate: ____%Date: December 1, ____Date: ____________, 2020 CUSIP: 299228___
Registered Owner:
Principal Amount:
KNOW ALL PERSONS BY THESE PRESENTS that the City of Evanston, Cook County, Illinois, a
municipality, home rule unit, and political subdivision of the State of Illinois (the “City”),
hereby acknowledges itself to owe and for value received promises to pay to the Registered
Owner identified above, or registered assigns as hereinafter provided, on the Maturity Date
identified above, the Principal Amount identified above and to pay interest (computed on the
basis of a 360-day year of twelve 30-day months) on such Principal Amount from the later of the
Dated Date of this Bond identified above or from the most recent interest payment date to which
interest has been paid or duly provided for, at the Interest Rate per annum identified above, such
interest to be payable on June l and December 1 of each year, commencing ____________ 1,
20__, until said Principal Amount is paid or duly provided for. The principal of this Bond is
payable in lawful money of the United States of America upon presentation hereof at the office
maintained for that purpose at Zions Bancorporation, National Association, located in the City of
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Chicago, Illinois, as paying agent and bond registrar (the “Bond Registrar”). Payment of
interest shall be made to the Registered Owner hereof as shown on the registration books of the
City maintained by the Bond Registrar at the close of business on the applicable Record Date.
The Record Date shall be the 15th day of the month preceding any regular interest payment date
or a redemption on the first day of any month and the 15th day preceding any other interest
payment date which may be occasioned by a redemption of Bonds on a day other than the first
day of any month. Interest shall be paid by check or draft of the Bond Registrar, payable upon
presentation in lawful money of the United States of America, mailed to the address of such
Registered Owner as it appears on such registration books, or at such other address furnished in
writing by such Registered Owner to the Bond Registrar, or as otherwise agreed by the City and
the Bond Registrar for so long as this Bond is held by a qualified securities clearing corporation
as depository, or nominee, in Book-Entry Form as provided for same.
Reference is hereby made to the further provisions of this Bond set forth on the reverse
hereof, and such further provisions shall for all purposes have the same effect as if set forth at
this place.
It is hereby certified and recited that all conditions, acts, and things required by the
constitution and laws of the State of Illinois to exist or to be done precedent to and in the
issuance of this Bond, including the Act, have existed and have been properly done, happened,
and been performed in regular and due form and time as required by law; that the indebtedness
of the City, represented by the Bonds, and including all other indebtedness of the City,
howsoever evidenced or incurred, does not exceed any constitutional or statutory or other lawful
limitation; and that provision has been made for the collection of a direct annual tax, in addition
to all other taxes, on all of the taxable property in the City sufficient to pay the interest hereon as
the same falls due and also to pay and discharge the principal hereof at maturity.
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This Bond shall not be valid or become obligatory for any purpose until the certificate of
authentication hereon shall have been signed by the Bond Registrar.
IN WITNESS WHEREOF the City of Evanston, Cook County, Illinois, by its City Council, has
caused this Bond to be executed by the manual or duly authorized facsimile signature of its
Mayor and attested by the manual or duly authorized facsimile signature of its City Clerk and its
corporate seal or a facsimile thereof to be impressed or reproduced hereon, all as appearing
hereon and as of the Dated Date identified above.
SPECIMEN
Mayor, City of Evanston
Cook County, Illinois
ATTEST:
SPECIMEN
City Clerk, City of Evanston
Cook County, Illinois
[SEAL]
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[FORM OF AUTHENTICATION]
CERTIFICATE OF AUTHENTICATION
This Bond is one of the Bonds described in the within-mentioned Ordinance and is one of
the General Obligation Corporate Purpose Bonds, Series 2020, having a Dated Date of
________, 2020, of the City of Evanston, Cook County, Illinois.
ZIONS BANCORPORATION, NATIONAL ASSOCIATION
Chicago, Illinois, as Bond Registrar
Date of Authentication: ____________, 20__
By SPECIMEN
Authorized Officer
[FORM OF BONDS - REVERSE SIDE]
This bond is one of a series of bonds (the “Bonds”) in the aggregate principal amount of
$_____________ issued by the City for the purpose of paying the costs of the Capital
Improvement Project and Refunding, and of paying expenses incidental thereto, all as described
and defined in Ordinance Number 69-O-20 of the City, passed by the City Council on the 27th
day of July, 2020, authorizing the Bonds (as supplemented by the Bond Order authorized therein
and executed in connection with the sale of the Bonds, the “Ordinance”), pursuant to and in all
respects in compliance with the applicable provisions of the Illinois Municipal Code, as
supplemented and amended, and as further supplemented and, where necessary, superseded, by
the powers of the City as a home rule unit under the provisions of Section 6 of Article VII of the
Illinois Constitution of 1970, and pursuant to the provisions of the Local Government Debt
Reform Act, as amended (such code and powers, as supplemented, being the “Act”), and with
the Ordinance, which has been duly executed by the Mayor, and published in pamphlet form, in
all respects as by law required.
[Optional and Mandatory Redemption provisions, as needed.]
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This Bond is subject to provisions relating to redemption and notice thereof and other
terms of redemption; provisions relating to registration, transfer, and exchange; and such other
terms and provisions relating to security and payment as are set forth in the Ordinance; to which
reference is hereby expressly made, and to all the terms of which the Registered Owner hereof is
hereby notified and shall be subject.
The City and the Bond Registrar may deem and treat the Registered Owner hereof as the
absolute owner hereof for the purpose of receiving payment of or on account of principal hereof
and interest due hereon and for all other purposes, and neither the City nor the Bond Registrar
shall be affected by any notice to the contrary.
[FORM OF ASSIGNMENT]
ASSIGNMENT
FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto
Here insert Social Security Number,
Employer Identification Number or
other Identifying Number.
(Name and Address of Assignee)
the within Bond and does hereby irrevocably constitute and appoint
as attorney to transfer the said Bond on the books kept for registration thereof with full power of
substitution in the premises.
Dated: ____________________________________________________________
Signature guaranteed: ______________________________
NOTICE:The signature to this transfer and assignment must correspond with the name of the
Registered Owner as it appears upon the face of the within Bond in every particular,
without alteration or enlargement or any change whatever.
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Section 10.Security for the Series 2020 Bonds. The Series 2020 Bonds are a general
obligation of the City, for which the full faith and credit of the City are irrevocably pledged, and
are payable from the levy of the Ad Valorem Property Taxes on all of the taxable property in the
City, without limitation as to rate or amount.
Section 11.Tax Levy; Abatements. For the purpose of providing funds required to pay
the interest on the Series 2020 Bonds promptly when and as the same falls due, and to pay and
discharge the principal thereof at maturity or as subject to mandatory redemption, there is hereby
levied upon all of the taxable property within the City, in the years for which any of the Series
2020 Bonds are outstanding, a direct annual tax sufficient for that purpose for the Series 2020
Bonds; and there is hereby levied upon all of the taxable property within the City, in the years for
which any of the Series 2020 Bonds are outstanding, a direct annual tax (the “Ad Valorem
Property Taxes” as defined) in amounts as shall be fully set forth in the Bond Order. Ad
Valorem Property Taxes and other moneys on deposit in the Bond Fund from time to time
(“Bond Moneys” as herein defined) shall be applied to pay principal of and interest on the Series
2020 Bonds. Interest on or principal of the Series 2020 Bonds coming due at any time when
there are insufficient Bond Moneys to pay the same shall be paid promptly when due from
current funds on hand in advance of the deposit of the Ad Valorem Property Taxes; and when the
Ad Valorem Property Taxes shall have been collected, reimbursement shall be made to said
funds in the amount so advanced. The City covenants and agrees with the purchasers and
registered owners of the Series 2020 Bonds that so long as any of the Series 2020 Bonds remain
outstanding the City will take no action or fail to take any action which in any way would
adversely affect the ability of the City to levy and collect the Ad Valorem Property Taxes. The
City and its officers will comply with all present and future applicable laws in order to assure
that the Ad Valorem Property Taxes may lawfully be levied, extended, and collected as provided
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herein. In the event that funds from any other lawful source are made available for the purpose
of paying any principal of or interest on any of the Series 2020 Bonds so as to enable the
abatement of the taxes levied herein for the payment of same, the Corporate Authorities shall, by
proper proceedings, direct the transfer of such funds to the Bond Fund, and shall then direct the
abatement of the taxes by the amount so deposited. The City covenants and agrees that it will
not direct the abatement of taxes until money has been deposited into the Bond Fund in the
amount of such abatement. A certified copy or other notification of any such proceedings
abating taxes may then be filed with the County Clerk in a timely manner to effect such
abatement.
Section 12.Filing with County Clerk. Promptly, after this Ordinance becomes effective
and upon execution of the Bond Order, a copy hereof, certified by the City Clerk, shall be filed
with the County Clerk. Under authority of this Ordinance, the County Clerk shall in and for each
of the years as set forth in the Bond Order ascertain the rate percent required to produce the
aggregate Ad Valorem Property Taxes levied in each of such years; and the County Clerk shall
extend the same for collection on the tax books in connection with other taxes levied in such
years in and by the City for general corporate purposes of the City; and in each of those years
such annual tax shall be levied and collected by and for and on behalf of the City in like manner
as taxes for general corporate purposes for such years are levied and collected, without limit as to
rate or amount, and in addition to and in excess of all other taxes.
Section 13.Sale of Bonds; Bond Order; Official Statement. A. The Designated Officers
are hereby authorized to proceed, without any further official authorization or direction
whatsoever from the Corporate Authorities, to sell and deliver Bonds as herein provided. The
Designated Officers shall be and are hereby authorized and directed to sell the Series 2020
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Bonds to the Purchaser at not less than the Purchase Price, provided, however, that the following
conditions shall also be met:
(1)The Purchaser shall be the winning bidder at public competitive sale of the
Series 2020 Bonds.
(2)The Financial Advisors shall provide advice (in the form of written
certificate or report) that the terms of the Series 2020 Bonds are fair and reasonable in
light of current conditions in the market for obligations such as the Series 2020 Bonds.
(3)The Financial Advisors shall provide advice (in the form of written
certificate or report) that the savings accomplished by the Refunding is not less than 5.0%
of the par amount of the Refunded Bonds.
Nothing in this Section shall require the Designated Officers to sell the Series 2020 Bonds if in
their judgment the conditions in the bond markets shall have markedly deteriorated from the time
of adoption hereof, but the Designated Officers shall have the authority to sell the Series 2020
Bonds in any event so long as the limitations set forth in this Ordinance shall have been met.
Incidental to any sale of the Series 2020 Bonds, the Designated Officers shall find and determine
that no person responsible for sale of the Series 2020 Bonds and holding any office of the City
either by election or appointment, is in any manner financially interested, either directly, in his or
her own name, or indirectly, in the name of any other person, association, trust or corporation, in
the agreement with the Purchaser for the purchase of the Series 2020 Bonds.
B.Upon the sale of the Series 2020 Bonds, the Designated Officers and any other
officers of the City as shall be appropriate shall be and are hereby authorized and directed to
approve or execute, or both, such documents of sale of the Series 2020 Bonds as may be
necessary, including, without limitation, a Bond Order, Official Statement, Bond Purchase
Agreement, and closing documents; such certifications, tax returns, and documentation as may
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be required by Bond Counsel, including, specifically, a tax exemption certificate and agreement,
to render their opinion(s) as to the taxexempt status of the interest on the Series 2020 Bonds.
The Preliminary Official Statement relating to the Series 2020 Bonds, such document to be in
substantially the form now on file with the City Clerk and available to the Mayor and Aldermen
and to members of the interested public, is hereby in all respects authorized and approved; and
the proposed use by the Purchaser of an Official Statement (in substantially the form of the
Preliminary Official Statement but with appropriate variations to reflect the final terms of the
Series 2020 Bonds) is also hereby authorized and approved. The Designated Officers are (or any
of them is) hereby authorized to execute the Bond Purchase Agreement and the Official
Statement, their (his or her) execution to constitute full and complete approval of all necessary or
appropriate completions and revisions as shall appear therein. Upon the sale of the Series 2020
Bonds, the Designated Officers so acting shall prepare the Bond Order, such document to be in
substantially the form as set forth as Exhibit A attached hereto, which shall include the pertinent
details of sale as provided herein, and which shall enumerate the levy of taxes to pay the Series
2020 Bonds, and such shall in due course be entered into the records of the City and made
available to the Corporate Authorities. The authority to sell the Series 2020 Bonds pursuant to
the Bond Order as herein provided shall expire on December 31, 2020.
Section 14.Continuing Disclosure Undertaking. The Mayor or any of the Designated
Officers is hereby authorized, empowered, and directed to execute and deliver the Continuing
Disclosure Undertaking in substantially the same form as now before the City as Exhibit B to this
Ordinance, or with such changes therein as the officer executing the Continuing Disclosure
Undertaking on behalf of the City shall approve, his or her execution thereof to constitute
conclusive evidence of his or her approval of such changes. When the Continuing Disclosure
Undertaking is executed and delivered on behalf of the City as herein provided, the Continuing
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Disclosure Undertaking will be binding on the City and the officers, employees, and agents of
the City, and the officers, employees, and agents of the City are hereby authorized, empowered,
and directed to do all such acts and things and to execute all such documents as may be
necessary to carry out and comply with the provisions of the Continuing Disclosure Undertaking
as executed. Notwithstanding any other provision of this Ordinance, the sole remedies for failure
to comply with the Continuing Disclosure Undertaking shall be the ability of the beneficial
owner of any Series 2020 Bond to seek mandamus or specific performance by court order, to
cause the City to comply with its obligations under the Continuing Disclosure Undertaking.
Section 15.Creation of Funds and Appropriations. A. There is hereby created the
“Series 2020 Bonds Debt Service Account” (the “Bond Fund”), which shall be the fund for the
payment of principal of and interest on the Series 2020 Bonds. Accrued interest, if any, received
upon delivery of the Series 2020 Bonds shall be deposited into the Bond Fund and be applied to
pay first interest coming due on the Series 2020 Bonds.
B.The Ad Valorem Property Taxes for the Series 2020 Bonds shall either be deposited
into the Bond Fund and used solely and only for paying the principal of and interest on the Series
2020 Bonds or be used to reimburse a fund or account from which advances to the Bond Fund
may have been made to pay principal of or interest on the Series 2020 Bonds prior to receipt of
Ad Valorem Property Taxes. Interest income or investment profit earned in the Bond Fund shall
be retained in said Bond Fund for payment of the principal of or interest on the Series 2020
Bonds on the interest payment date next after such interest or profit is received or, to the extent
lawful and as determined by the Corporate Authorities, transferred to such other fund as may be
determined. The City hereby pledges, as equal and ratable security for the Series 2020 Bonds,
all present and future proceeds of the Ad Valorem Property Taxes for the sole benefit of the
registered owners of the Series 2020 Bonds, subject to the reserved right of the Corporate
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Authorities to transfer certain interest income or investment profit earned in the Bond Fund to
other funds of the City, as described in the preceding sentence.
C.The amount necessary from the proceeds of the Series 2020 Bonds shall be used to
pay costs of issuance of the Series 2020 Bonds and shall be deposited into a separate fund,
hereby created, designated the “Series 2020 Expense Fund.” Any disbursements from said fund
shall be made from time to time as necessary. Any excess in the Series 2020 Expense Fund shall
be deposited into the Capital Improvement Project Fund hereinabove created after six months
from the date of issuance of the Series 2020 Bonds.
D.The remaining proceeds of the CIP Bonds shall be set aside in a separate fund,
hereby created, and designated as the “Series 2020 Capital Improvement Project Fund” (the
“Capital Improvement Project Fund”), and be used to pay costs of the Capital Improvement
Project, including costs of issuance of the Series 2020 Bonds which for any reason are not paid
from the Series Expense Fund.
E.The remaining proceeds of the Refunding Bonds and such additional amounts as
may be necessary from the general funds of the City, are hereby appropriated for the purpose of
refunding the Refunded Bonds and are hereby ordered deposited in escrow pursuant to the
Escrow Letter Agreement, in substantially the form attached hereto as Exhibit C and made a part
hereof by this reference, or with such changes therein as shall be approved by the officers of the
City executing the Escrow Letter Agreement, such execution to constitute evidence of the
approval of such changes, for the purpose of paying the principal of and interest on the Refunded
Bonds upon redemption thereof. The Corporate Authorities approve the form, terms and
provisions of the Escrow Letter Agreement and direct the Mayor and City Clerk of the City to
execute, attest and deliver the Escrow Letter Agreement in the name and on behalf of the City.
Amounts in the escrow may be used to purchase Government Securities (as defined in the
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Escfrow Letter Agreement), or held in cash or invested in Defeasance Obligations (as defined in
Section 20 of this Ordinance), to provide for the principal and interest payable on the Refunded
Bonds when redeemed. The Escrow Agent is hereby authorized to act as agent for the City in
the purchase of the Government Securities. In accordance with the redemption provisions of the
ordinance authorizing the issuance of the Refunded Bonds, the City by the Corporate Authorities
does hereby make provision for the payment of and does hereby call (subject only to the delivery
of the Series 2020 Bonds) the Refunded Bonds for redemption on the redemption date, specified
in and as provided by the terms of the Escrow Letter Agreement.
F.Alternatively, the Treasurer of the City may allocate proceeds of the Series 2020
Bonds otherwise designated for the Bond Fund, the Expense Fund or the Capital Improvement
Project Fund to one or more related funds of the City already in existence; provided, however,
that this shall not relieve the City officers of the duty to account for the proceeds as herein
provided.
G.The Corporate Authorities reserve the right, as it becomes necessary from time to
time, to revise the Capital Improvement Project, to change priorities, to revise cost allocations
between projects and to substitute projects, in order to meet current needs of the City; subject,
however, to the various covenants set forth in this Ordinance and in related certificates given in
connection with delivery of the Series 2020 Bonds and also subject to the obtaining of the
opinion of Bond Counsel or of some other attorney or firm of attorneys whose opinions are
generally acceptable to the purchasers in the national marketplace of governmental tax-exempt
obligations (“Other Bond Counsel”) that such changes or substitutions are proper under the Act
and do not adversely affect the tax-exempt status of the Series 2020 Bonds.
Section 16.Non-Arbitrage and Tax-Exemption . The City hereby covenants that it
will not take any action, omit to take any action or permit the taking or omission of any action
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within its control (including, without limitation, making or permitting any use of the proceeds of
the Series 2020 Bonds) if taking, permitting, or omitting to take such action would cause any of
the Series 2020 Bonds to be an arbitrage bond or a private activity bond within the meaning of
the Internal Revenue Code of 1986, as amended, or would otherwise cause the interest on the
Series 2020 Bonds to be included in the gross income of the recipients thereof for federal income
tax purposes. The City acknowledges that, in the event of an examination by the Internal
Revenue Service of the exemption from federal income taxation for interest paid on the Series
2020 Bonds, under present rules, the City may be treated as a “taxpayer” in such examination
and agrees that it will respond in a commercially reasonable manner to any inquiries from the
Internal Revenue Service in connection with such an examination. In furtherance of the
foregoing provisions, but without limiting their generality, the City agrees: (a) through its
officers, to make such further specific covenants, representations as shall be truthful, and
assurances as may be necessary or advisable; (b) to comply with all representations, covenants,
and assurances contained in certificates or agreements as may be prepared by Bond Counsel;
(c) to consult with such Bond Counsel and to comply with such advice as may be given; (d) to
file such forms, statements, and supporting documents as may be required and in a timely
manner; and (e) if deemed necessary or advisable by its officers, to employ and pay fiscal agents,
financial advisors, attorneys, and other persons to assist the City in such compliance.
Section 17.Reimbursement. With respect to expenditures for the Capital Improvement
Project paid within the 60-day period ending on this date and with respect to which no
declaration of intent was previously made, the City hereby declares its intent to reimburse such
expenditures and hereby allocates proceeds of the Series 2020 Bonds in the amount indicated in
the Tax Exemption Certificate and Agreement to be delivered in connection with the issuance of
the Series 2020 Bonds to reimburse said expenditures.
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Section 18.Municipal Bond Insurance. In the event the payment of principal of and
interest on the Series 2020 Bonds is insured pursuant to a municipal bond insurance policy (a
“Municipal Bond Insurance Policy”) issued by a bond insurer (a “Bond Insurer”), and as long
as such Municipal Bond Insurance Policy shall be in full force and effect, the City and the Bond
Registrar agree to comply with such usual and reasonable provisions regarding presentment and
payment of such Series 2020 Bonds, subrogation of the rights of the Series 2020 Bondholders to
the Bond Insurer when holding such Series 2020 Bonds, amendment hereof, or other terms, as
approved by any of the City officers on advice of counsel, his or her approval to constitute full
and complete acceptance by the City of such terms and provisions under authority of this
Section.
Section 19.Rights and Duties of Bond Registrar. If requested by the Bond Registrar,
any officer of the City is authorized to execute a mutually agreeable form of agreement between
the City and the Bond Registrar with respect to the obligations and duties of the Bond Registrar
under this Ordinance. In addition to the terms of such agreement and subject to modification
thereby, the Bond Registrar by acceptance of duties under this Ordinance agrees (a) to act as
bond registrar, paying agent, authenticating agent, and transfer agent as provided herein; (b) to
maintain a list of Series 2020 Bondholders as set forth herein and to furnish such list to the City
upon request, but otherwise to keep such list confidential to the extent permitted by law; (c) to
cancel and/or destroy Series 2020 Bonds which have been paid at maturity or submitted for
exchange or transfer; (d) to furnish the City at least annually a certificate with respect to Series
2020 Bonds cancelled and/or destroyed; and (e) to furnish the City at least annually an audit
confirmation of Series 2020 Bonds paid, Bonds outstanding, and payments made with respect to
interest on the Series 2020 Bonds. The City covenants with respect to the Bond Registrar, and
the Bond Registrar further covenants and agrees as follows:
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(A)The City shall at all times retain a Bond Registrar with respect to the Series
2020 Bonds; it will maintain at the designated office(s) of such Bond Registrar a place or
places where Series 2020 Bonds may be presented for payment, registration, transfer, or
exchange; and it will require that the Bond Registrar properly maintain the Bond Register
and perform the other duties and obligations imposed upon it by this Ordinance in a
manner consistent with the standards, customs and practices of the municipal securities
industry.
(B)The Bond Registrar shall signify its acceptance of the duties and obligations
imposed upon it by this Ordinance by executing the certificate of authentication on any
Bond, and by such execution the Bond Registrar shall be deemed to have certified to the
City that it has all requisite power to accept and has accepted such duties and obligations
not only with respect to the Series 2020 Bond so authenticated but with respect to all the
Series 2020 Bonds. Any Bond Registrar shall be the agent of the City and shall not be
liable in connection with the performance of its duties except for its own negligence or
willful wrongdoing. Any Bond Registrar shall, however, be responsible for any
representation in its certificate of authentication on Series 2020 Bonds.
(C)The City may remove the Bond Registrar at any time. In case at any time
the Bond Registrar shall resign, shall be removed, shall become incapable of acting, or
shall be adjudicated a bankrupt or insolvent, or if a receiver, liquidator, or conservator of
the Bond Registrar or of the property thereof shall be appointed, or if any public officer
shall take charge or control of the Bond Registrar or of the property or affairs thereof, the
City covenants and agrees that it will thereupon appoint a successor Bond Registrar. The
City shall give notice of any such appointment made by it to each registered owner of any
Bond within twenty days after such appointment in any reasonable manner as the City
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shall select. Any Bond Registrar appointed under the provisions of this Section shall be a
bank, trust company, or national banking association, and having capital and surplus and
undivided profits in excess of $50,000,000. The City Clerk of the City is hereby directed
to file a certified copy of this Ordinance with the Bond Registrar.
Section 20.Defeasance. Any Series 2020 Bond or Series 2020 Bonds (a) which are
paid and cancelled; (b) which have matured and for which sufficient sums been deposited with
the Bond Registrar to pay all principal and interest due thereon; or (c) (i) for which sufficient
funds and Defeasance Obligations have been deposited with the Bond Registrar or similar
institution to pay, taking into account investment earnings on such obligations, all principal of
and interest on such Series 2020 Bond or Series 2020 Bonds when due at maturity, pursuant to
an irrevocable escrow or trust agreement, (ii) accompanied by an opinion of Bond Counsel or
Other Bond Counsel as to compliance with the covenants with respect to such Series 2020
Bonds, and (iii) accompanied by an express declaration of defeasance by the Corporate
Authorities; shall cease to have any lien on or right to receive or be paid from Bond Moneys or
the Bond Fund hereunder and shall no longer have the benefits of any covenant for the registered
owners of outstanding Series 2020 Bonds as set forth herein as such relates to lien and security
of the outstanding Series 2020 Bonds. All covenants relative to the tax-exempt status of the
Series 2020 Bonds; and payment, registration, transfer, and exchange; are expressly continued
for all affected Series 2020 Bonds whether outstanding Series 2020 Bonds or not. For purposes
of this Section, “Defeasance Obligations” means (a) noncallable, non-redeemable, direct and
general full faith and credit obligations of the United States Treasury (“Directs”), (b) certificates
of participation or trust receipts in trusts comprised wholly of Directs or (c) other noncallable,
non-redeemable, obligations unconditionally guaranteed as to timely payment to maturity by the
United States Treasury.
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Section 21.Prior Bonds and Taxes. The taxes previously levied to pay principal of and
interest on the Refunded Bonds, to the extent such principal and interest is provided for from the
proceeds of the Series 2020 Bonds as hereinabove described, shall be abated. The filing of a
certificate of abatement with the County Clerk shall constitute authority and direction for the
County Clerk to make such abatement. Such taxes as previously levied which are either on hand
or cannot be abated (already in the process of extension or collection) shall be used for lawful
purposes of the City, including the payment of debt service on the Series 2020 Bonds, so as to
reduce the need for the levy of taxes for the Series 2020 Bonds.
Section 22.Record-Keeping Policy and Post-Issuance Compliance Matters. On the 8th
day of October, 2012, the Corporate Authorities adopted a record-keeping policy (the “Policy”)
in order to maintain sufficient records to demonstrate compliance with its covenants and
expectations to ensure the appropriate federal tax status for the debt obligations of the City, the
interest on which is excludable from “gross income” for federal income tax purposes or which
enable the City or the holder to receive federal tax benefits, including, but not limited to,
qualified tax credit bonds and other specified tax credit bonds. The Corporate Authorities and
the City hereby reaffirm the Policy.
Section 23.Publication of Ordinance. A full, true, and complete copy of this
Ordinance shall be published within ten days after passage in pamphlet form by authority of the
Corporate Authorities.
Section 24.Severability. If any section, paragraph, clause, or provision of this
Ordinance shall be held invalid, the invalidity of such section, paragraph, clause, or provision
shall not affect any of the other provisions of this Ordinance.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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Section 25.Superseder and Effective Date. All ordinances, resolutions, and orders, or
parts thereof, in conflict with this Ordinance, are to the extent of such conflict hereby
superseded; and this Ordinance shall be in full force and effect immediately upon its passage,
approval and publication.
ADOPTED:This 27th day of July, 2020.
AYES:
NAYS:
ABSENT:
WITNESS AND APPROVED: July 27, 2020
Mayor, City of Evanston
Cook County, Illinois
Published in pamphlet form by authority of the Corporate Authorities on July __, 2020.
ATTEST:
City Clerk, City of Evanston
Cook County, Illinois
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STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
CERTIFICATE OF PUBLICATION IN PAMPHLET FORM
I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of
the City of Evanston, Cook County, Illinois (the “City”), and as such official I am the keeper of
the official journal of proceedings, books, records, minutes, and files of the City and of the City
Council (the “Corporate Authorities”) of the City.
I do further certify that on the ____ day of ___________, 2020, there was published in
pamphlet form, by authority of the City Council, a true, correct, and complete copy of Ordinance
Number 69-O-20 of the City entitled:
AN ORDINANCE providing for the issuance of not to exceed
$34,000,000 General Obligation Corporate Purpose Bonds,
Series 2020, of the City of Evanston, Cook County, Illinois, to
finance capital improvements and refund certain outstanding bonds
of said City, authorizing the execution of a bond order in
connection therewith, providing for the levy and collection of a
direct annual tax for the payment of the principal of and interest on
said bonds, authorizing and directing the execution of an escrow
agreement in connection with said bonds, and authorizing and
directing the sale of said bonds at public competitive sale.
and providing for the issuance of said bonds, and that the ordinance as so published was on that
date readily available for public inspection and distribution, in sufficient number so as to meet
the needs of the general public, at my office as City Clerk located in the City.
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IN WITNESS WHEREOF I have affixed hereto my official signature and the seal of the City
this ____ day of ___________, 2020.
City Clerk
[SEAL]
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STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
CERTIFICATE OF FILING
I do hereby certify that I am the duly qualified and acting County Clerk of The County of
Cook, Illinois, and as such officer I do hereby certify that on the ____ day of __________, 2020
there was filed in my office a properly certified copy of Ordinance Number 69-O-20, duly
adopted by the City Council of the City of Evanston, Cook County, Illinois, on the 27th day of
July, 2020 and entitled:
AN ORDINANCE providing for the issuance of not to exceed
$34,000,000 General Obligation Corporate Purpose Bonds,
Series 2020, of the City of Evanston, Cook County, Illinois, to
finance capital improvements and refund certain outstanding bonds
of said City, authorizing the execution of a bond order in
connection therewith, providing for the levy and collection of a
direct annual tax for the payment of the principal of and interest on
said bonds, authorizing and directing the execution of an escrow
agreement in connection with said bonds, and authorizing and
directing the sale of said bonds at public competitive sale.
and approved by the Mayor of said City, and that the same has been deposited in, and all as
appears from, the official files and records of my office.
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IN WITNESS WHEREOF I have hereunto affixed my official signature and the seal of The
County of Cook, Illinois, this ____ day of _______________, 2020.
County Clerk of The County of Cook,
Illinois
[SEAL]
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Project List for Bond Resolution
Project Title 2020 GO Bond for projects
moving forward
Chicago Ave, Howard to Davis - Ph I Engr Svcs ($400,000)
ETHS/Church St/Canal Park Bike Infrastructure - Ph I Engr Svcs ($300,000)
Howard Street Corridor, Target Access to Callan, Ph III Engr Svcs ($400,000)
Howard Street Corridor, Target Access to Callan, Construction ($500,000)
Main Street, Maple to Hinman - Ph II Engr Svcs ($20,000)
WM - Dodge, Mulford to Howard ($100,000)
Sewer - Lyons, Darrow to East End ($52,000)
Central Street Bridge Replacement - Ph III Engr Svcs ($100,000)
Central Street Bridge Replacement - Right-of-Way Acquisition ($140,000)
Central Street Bridge - Construction ($250,000)
Bridge Inspection ($30,000)
General Phase I Engineering ($30,000)
Pavement Marking ($110,000)
Street Patching Program ($500,000)
Streetlight Replacement ($100,000)
Traffic Calming, Bicycle and Ped Improvements ($160,000)
Harbert Park - Drainage Improvements ($100,000)
Park Sign Replacements ($50,000)
Parks Contingency ($75,000)
ADA Transition Plan ($150,000)
Beach House - Roofing and Tuckpointing (South Blvd, Lighthouse
Landing)($30,000)
Chandler - Masonry and Foundation Repairs ($20,000)
Civic Center - Planning/Design Svcs ($250,000)
Facilities Contingency ($600,000)
Fire Station 1 - Emergency Generator Rehabilitation ($50,000)
Fire Station 2 - Emergency Generator Rehabilitation ($100,000)
Fleetwood-Jourdain - Gym Floor Replacement ($250,000)
Lagoon Building - Door and Window Replacements ($100,000)
Noyes - Chimney Repairs ($45,000)
Service Center - D Building Structural Assessment ($30,000)
Service Center - Service Yard Resurfacing ($425,000)
Service Center - Tuckpointing ($400,000)
Zero Emission Study ($50,000)
IT - Network Switch Reliability ($11,277)
Fire Engine ($660,000)
In-House Engineering Services ($500,000)
2020 GO Bond Total ($7,088,277)
Water Bond Sale
2020 Water Main Replacement ($3,310,000)
Lincolnwood Water Supply Connection ($1,090,000)
Water Treatment Plant Intake Heater Cable Replacement ($1,000,000)
Water Treatment Plant Laboratory Modernization ($1,000,000)
2020 Water Bond Total ($6,400,000)
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Sewer Bond Sale
Robert Crown - Construciton ($1,500,000)
2020 Sewer Bond Total ($1,500,000)
Parking Fund Bond Sale?
Robert Crown - Construction ($1,500,000)
2020 Parking Bond Total ($1,500,000)
($16,488,277)
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New Issue Investment Ratings:
Date of Sale: Thursday, August 10, 2020 S&P Global Ratings …
Between 10:00 and 10:15 A.M., C.D.T. Fitch Ratings …
(Open Speer Auction) (Ratings Requested)
Official Statement - DRAFT –7/1/2020
Subject to compliance by the City with certain covenants, in the opinion of Chapman and Cutler LLP, Chicago, Illinois (“Bond Counsel”), under present law, interest on the
Bonds is excludable from gross income of the owners thereof for federal income tax purposes and is not included as an item of tax preference in computing the federal alternative minimum
tax for individuals. Interest on the Bonds is not exempt from present State of Illinois income taxes. See “TAX EXEMPTION” herein for a more complete discussion.
$27,610,000*
CITY OF EVANSTON
Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
Dated Date of Delivery Book-Entry Due December 1, as Detailed Herein
The $27,610,000* General Obligation Corporate Purpose Bonds, Series 2020 (the “Bonds”) are being issued by the City of Evanston, Cook County, Illinois (the “City”).
Interest is payable semiannually on June 1 and December 1 of each year, commencing June 1, 2021. Interest is calculated based on a 360-day year of twelve 30-day months. The Bonds
will be issued using a book-entry system. The Depository Trust Company, New York, New York (“DTC”), will act as securities depository for the Bonds. The ownership of one fully
registered Bond for each maturity will be registered in the name of Cede & Co., as nominee for DTC and no physical delivery of Bonds will be made to purchasers. The Bonds will
mature on December 1 in the following years and amounts.
AMOUNTS*, MATURITIES, INTEREST RATES, YIELDS OR PRICES AND CUSIP NUMBERS(1)
Principal Due Interest Price or CUSIP Principal Due Interest Price or CUSIP
Amount* Dec. 1 Rate Yield Number(1) Amount* Dec. 1 Rate Yield Number(1)
$ 630.000 ........ 2022 ______% ______% ___________ $ 710,000 .......... 2032 ______% ______% ___________
1,510,000 ........ 2023 ______% ______% ___________ 770,000 .......... 2033 ______% ______% ___________
1,450,000 ........ 2024 ______% ______% ___________ 795,000 .......... 2034 ______% ______% ___________
1,625,000 ........ 2025 ______% ______% ___________ 820,000 .......... 2035 ______% ______% ___________
1,705,000 ........ 2026 ______% ______% ___________ 1,535,000 .......... 2036 ______% ______% ___________
1,790,000 ........ 2027 ______% ______% ___________ 1,580,000 .......... 2037 ______% ______% ___________
1,875,000 ........ 2028 ______% ______% ___________ 1,650,000 .......... 2038 ______% ______% ___________
2.075,000 ........ 2029 ______% ______% ___________ 1,700,000 .......... 2039 ______% ______% ___________
1,765,000 ........ 2030 ______% ______% ___________ 1,800,000 .......... 2040 ______% ______% ___________
1,825,000 ........ 2031 ______% ______% ___________
Any consecutive maturities may be aggregated into term bonds at the option of the bidder,
in which case the mandatory redemption provisions shall be on the same schedule as above.
OPTIONAL REDEMPTION
Bonds due December 1, 2022-20___, inclusive, are not subject to optional redemption. Bonds due December 1, 20____-2040, inclusive, are callable in whole or in part on any
date on or after ____, at a price of par and accrued interest. If less than all the Bonds are called, they shall be redeemed in such principal amounts and from such maturities as determined
by the City and within any maturity by lot. See “OPTIONAL REDEMPTION” herein.
PURPOSE, LEGALITY AND SECURITY
Bond proceeds will be used to (i) finance capital improvements at various locations throughout the City, including certain capital expenditures as detailed for the year 2020 in
the City’s Capital Improvement Plan, as adopted by the City Council; (ii) refund certain maturities of the City’s outstanding General Obligation Bonds, Series 2010A, and General
Obligation Corporate Purpose Bonds, Series 2011A; and (iii) pay the costs of issuing the Bonds. See “THE PROJECT” and “THE REFUNDING” herein.
In the opinion of Bond Counsel, the Bonds are valid and legally binding upon the City and are payable from any funds of the City legally available for such purpose, and all
taxable property of the City is subject to the levy of taxes to pay the same without limitation as to rate or amount, except that the rights of the owners of the Bonds and the enforceability of
the Bonds may be limited by bankruptcy, insolvency, moratorium, reorganization and other similar laws affecting creditors’ rights and by equitable principles, whether considered at law or
in equity, including the exercise of judicial discretion.
The Bonds are offered at a public sale, subject to the approval of legality by Bond Counsel. Delivery of the Bonds through the facilities of DTC will be on or about September
3, 2020.
This Official Statement is dated July ____, 2020, and has been prepared under the authority of the City. An electronic copy of this Official Statement is available from the
www.speerfinancial.com web site under “Debt Auction Center/Competitive Official Statement Sales Calendar”. Additional copies may be obtained from Mr. Hitesh D. Desai, CPA, Chief
Financial Officer/Treasurer, City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, or from the Municipal Advisors, Speer Financial, Inc., Chicago, Illinois, and Sycamore
Advisors, LLC, Chicago, Illinois, to the City:
*Subject to change.
(1)CUSIP numbers appearing in this Official Statement have been provided by the CUSIP Service Bureau, which is managed on behalf of the American Bankers Association by S&P Global Ratings. The City is not
responsible for the selection of CUSIP numbers and makes no representation as to their correctness on the Bonds or as set forth on the cover of this Official Statement.
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For purposes of compliance with Rule 15c2-12 of the Securities and Exchange Commission, this document, as
the same may be supplemented or corrected by the City from time to time (collectively, the “Official Statement”), may
be treated as an Official Statement with respect to the Bonds described herein that is deemed near final as of the date
hereof (or the date of any such supplement or correction) by the City.
The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates,
principal amounts and interest rates of the Bonds, together with any other information required by law or deemed
appropriate by the City, shall constitute a “Final Official Statement” of the City with respect to the Bonds, as that term
is defined in Rule 15c2-12. Any such addendum or addenda shall, on and after the date thereof, be fully incorporated
herein and made a part hereof by reference. Alternatively, such final terms of the Bonds and other information may be
included in a separate document entitled “Final Official Statement” rather than through supplementing the Official
Statement by an addendum or addenda.
No dealer, broker, salesman or other person has been authorized by the City to give any information or to make
any representations with respect to the Bonds other than as contained in the Official Statement or the Final Official
Statement and, if given or made, such other information or representations must not be relied upon as having been
authorized by the City. Certain information contained in the Official Statement and the Final Official Statement may
have been obtained from sources other than records of the City and, while believed to be reliable, is not guaranteed as
to completeness. THE INFORMATION AND EXPRESSIONS OF OPINION IN THE OFFICIAL STATEMENT
AND THE FINAL OFFICIAL STATEMENT ARE SUBJECT TO CHANGE, AND NEITHER THE DELIVERY OF
THE OFFICIAL STATEMENT OR THE FINAL OFFICIAL STATEMENT NOR ANY SALE MADE UNDER
EITHER SUCH DOCUMENT SHALL CREATE ANY IMPLICATION THAT THERE HAS BEEN NO CHANGE
IN THE AFFAIRS OF THE CITY SINCE THE RESPECTIVE DATES THEREOF.
References herein to laws, rules, regulations, ordinances, resolutions, agreements, reports and other documents
do not purport to be comprehensive or definitive. All references to such documents are qualified in their entirety by
reference to the particular document, the full text of which may contain qualifications of and exceptions to statements
made herein. Where full texts have not been included as appendices to the Official Statement or the Final Official
Statement, they will be furnished on request. This Official Statement does not constitute an offer to sell, or solicitation
of an offer to buy, any securities to any person in any jurisdiction where such offer or solicitation of such offer would
be unlawful.
(i)
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TABLE OF CONTENTS
Page
BOND ISSUE SUMMARY ........................................................................................................................................................................................................................................................................................................................1
CITY OF EVANSTON ...............................................................................................................................................................................................................................................................................................................................2
INTRODUCTION .......................................................................................................................................................................................................................................................................................................................................2
AUTHORIZATION, PURPOSE AND SECURITY...................................................................................................................................................................................................................................................................................3
SOURCES AND USES ...............................................................................................................................................................................................................................................................................................................................3
RISK FACTORS .........................................................................................................................................................................................................................................................................................................................................4
Construction Risks ............................................................................................................................................................................................................................................................................................................................... 4
Finances of the State of Illinois ........................................................................................................................................................................................................................................................................................................... 4
Potential Impact of the Novel Corona Virus 2019 .............................................................................................................................................................................................................................................................................. 5
Future Pension Plan Funding Requirements ....................................................................................................................................................................................................................................................................................... 6
Cybersecurity ....................................................................................................................................................................................................................................................................................................................................... 7
Local Economy .................................................................................................................................................................................................................................................................................................................................... 7
Loss or Change of Bond Ratings ......................................................................................................................................................................................................................................................................................................... 7
Secondary Market for the Bonds ......................................................................................................................................................................................................................................................................................................... 7
Continuing Disclosure ......................................................................................................................................................................................................................................................................................................................... 7
Suitability of Investment ..................................................................................................................................................................................................................................................................................................................... 8
Future Changes in Laws ...................................................................................................................................................................................................................................................................................................................... 8
Factors Relating to Tax Exemption ..................................................................................................................................................................................................................................................................................................... 8
Bankruptcy........................................................................................................................................................................................................................................................................................................................................... 8
THE CITY ...................................................................................................................................................................................................................................................................................................................................................9
General Information ............................................................................................................................................................................................................................................................................................................................ 9
Northwestern University ...................................................................................................................................................................................................................................................................................................................... 9
Government ....................................................................................................................................................................................................................................................................................................................................... 10
Administration ................................................................................................................................................................................................................................................................................................................................... 10
Development Activity and City Layout ............................................................................................................................................................................................................................................................................................. 10
Labor Relations .................................................................................................................................................................................................................................................................................................................................. 11
Transportation .................................................................................................................................................................................................................................................................................................................................... 11
SOCIOECONOMIC INFORMATION ............................................................................................................................................................................................................................................................................................. 12
Employment....................................................................................................................................................................................................................................................................................................................................... 12
Unemployment Rates ........................................................................................................................................................................................................................................................................................................................ 14
Building Permits ................................................................................................................................................................................................................................................................................................................................ 14
Housing .............................................................................................................................................................................................................................................................................................................................................. 14
Education and Employment ............................................................................................................................................................................................................................................................................................................... 15
Income ............................................................................................................................................................................................................................................................................................................................................... 16
FINANCES ................................................................................................................................................................................................................................................................................................................................................18
Budget Process, Accounting, and Financial Control Procedures ...................................................................................................................................................................................................................................................... 18
Financial Statements and Independent Audits ................................................................................................................................................................................................................................................................................... 19
Cash Management ............................................................................................................................................................................................................................................................................................................................. 19
Revenues ............................................................................................................................................................................................................................................................................................................................................ 19
Sales Taxes ........................................................................................................................................................................................................................................................................................................................................ 19
Retail Activity.................................................................................................................................................................................................................................................................................................................................... 20
Personal Property Replacement Taxes .............................................................................................................................................................................................................................................................................................. 20
Utility Taxes ...................................................................................................................................................................................................................................................................................................................................... 20
THE PROJECT..........................................................................................................................................................................................................................................................................................................................................21
PLAN OF FINANCING ............................................................................................................................................................................................................................................................................................................................22
DEFAULT RECORD ................................................................................................................................................................................................................................................................................................................................23
SHORT-TERM BORROWING ................................................................................................................................................................................................................................................................................................................23
DEBT INFORMATION ............................................................................................................................................................................................................................................................................................................................23
PROPERTY ASSESSMENT AND TAX INFORMATION ....................................................................................................................................................................................................................................................................29
Tax Increment Financing .................................................................................................................................................................................................................................................................................................................. 30
Special Service Areas ........................................................................................................................................................................................................................................................................................................................ 31
Property Tax Rates ............................................................................................................................................................................................................................................................................................................................ 32
REAL PROPERTY ASSESSMENT, TAX LEVY AND COLLECTION PROCEDURES ....................................................................................................................................................................................................................33
Summary of Property Assessment, Tax Levy and Collection Procedures ........................................................................................................................................................................................................................................ 33
Real Property Assessment ................................................................................................................................................................................................................................................................................................................. 33
Equalization ....................................................................................................................................................................................................................................................................................................................................... 35
Exemptions ........................................................................................................................................................................................................................................................................................................................................ 36
Tax Levy ............................................................................................................................................................................................................................................................................................................................................ 37
Extensions .......................................................................................................................................................................................................................................................................................................................................... 38
Collections ......................................................................................................................................................................................................................................................................................................................................... 38
Truth in Taxation Law ....................................................................................................................................................................................................................................................................................................................... 39
FINANCIAL INFORMATION .................................................................................................................................................................................................................................................................................................................40
Summary of Financial Information ................................................................................................................................................................................................................................................................................................... 40
No Consent or Updated Information Requested of the Auditor ........................................................................................................................................................................................................................................................ 40
Overview of Budget for Fiscal Years 2018, 2019 and 2020 ............................................................................................................................................................................................................................................................. 45
Insurance Coverage .......................................................................................................................................................................................................................................................................................................................... 45
PENSION AND RETIREMENT OBLIGATIONS ..................................................................................................................................................................................................................................................................................46
Illinois Municipal Retirement Fund .................................................................................................................................................................................................................................................................................................. 46
Police and Firefighters’ Pension Plans .............................................................................................................................................................................................................................................................................................. 48
OTHER POSTEMPLOYMENT BENEFITS ............................................................................................................................................................................................................................................................................................52
REGISTRATION, TRANSFER AND EXCHANGE ...............................................................................................................................................................................................................................................................................53
TAX EXEMPTION ...................................................................................................................................................................................................................................................................................................................................54
THE UNDERTAKING .............................................................................................................................................................................................................................................................................................................................57
Annual Financial Information Disclosure ......................................................................................................................................................................................................................................................................................... 57
Reportable Events Disclosure ............................................................................................................................................................................................................................................................................................................ 58
Consequences of Failure of the City to Provide Information ............................................................................................................................................................................................................................................................ 59
Amendment; Waiver .......................................................................................................................................................................................................................................................................................................................... 59
Termination of Undertaking .............................................................................................................................................................................................................................................................................................................. 59
Future Changes to the Rule ............................................................................................................................................................................................................................................................................................................... 59
Additional Information ...................................................................................................................................................................................................................................................................................................................... 60
Dissemination of Information; Dissemination Agent ........................................................................................................................................................................................................................................................................ 60
OPTIONAL REDEMPTION ....................................................................................................................................................................................................................................................................................................................60
LITIGATION ............................................................................................................................................................................................................................................................................................................................................61
CERTAIN LEGAL MATTERS ................................................................................................................................................................................................................................................................................................................61
OFFICIAL STATEMENT AUTHORIZATION .......................................................................................................................................................................................................................................................................................61
INVESTMENT RATINGS .......................................................................................................................................................................................................................................................................................................................61
DEFEASANCE .........................................................................................................................................................................................................................................................................................................................................62
UNDERWRITING ....................................................................................................................................................................................................................................................................................................................................62
MUNICIPAL ADVISORS ........................................................................................................................................................................................................................................................................................................................62
CERTIFICATION .....................................................................................................................................................................................................................................................................................................................................63
APPENDIX A - FISCAL YEAR 2019 AUDITED FINANCIAL STATEMENTS
APPENDIX B - DESCRIBING BOOK-ENTRY-ONLY ISSUANCE
APPENDIX C - PROPOSED FORM OF OPINION OF BOND COUNSEL
APPENDIX D - EXCERPTS OF FISCAL YEAR 2019 AUDITED FINANCIAL STATEMENTS RELATING TO THE CITY’S PENSION PLANS
APPENDIX E – FORM OF CONTINUING DISCLOSURE UNDERTAKING
OFFICIAL BID FORM
OFFICIAL NOTICE OF SALE
(ii)
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City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
1
BOND ISSUE SUMMARY
This Bond Issue Summary is expressly qualified by the entire Official Statement, including the Official Notice of Sale and the Official
Bid Form, which is provided for the convenience of potential investors and which should be reviewed in its entirety by potential investors.
Issuer: City of Evanston, Cook County, Illinois.
Issue: $27,610,000* General Obligation Corporate Purpose Bonds, Series 2020.
Dated Date: Date of delivery, expected to be on or about September 3, 2020.
Interest Due: Each June 1 and December 1, commencing June 1, 2021.
Principal Due: December 1, commencing December 1, 2022 through 2040, as detailed on the front page of this
Official Statement.
Optional Redemption: Bonds maturing on or after December 1, 20___, are callable at the option of the City on any date on
or after December 1, 20___, at a price of par plus accrued interest. See “OPTIONAL
REDEMPTION” herein.
Authorization: The Bonds are authorized pursuant to and in accordance with the home-rule powers of the City under
Section 6, Article VII of the 1970 Constitution of the State of Illinois, and a bond ordinance adopted
by the City Council of the City (the “City Council”) on July 27, 2020 (as supplemented by the bond
order authorized therein and executed in connection with the sale of the Bonds, the “Bond
Ordinance”).
Security: The Bonds are valid and legally binding obligations of the City payable both as to principal and
interest from ad valorem taxes levied against all taxable property therein without limitation as to rate
or amount.
Credit Ratings: Credit ratings for the Bonds have been requested from S&P Global Ratings, a business unit of
Standard & Poor’s Financial Services LLC, New York, New York, and Fitch Ratings, New York,
New York.
Purpose: The Bond proceeds will be used to (i) finance capital improvements at various locations throughout the
City, including certain capital expenditures as detailed for the year 2020 in the City’s Capital
Improvement Plan, as adopted by the City Council; (ii) refund certain maturities of the City’s
outstanding General Obligation Bonds, Series 2010A, and General Obligation Corporate Purpose
Bonds, Series 2011A; and (iii) pay the costs of issuing the Bonds. See “THE PROJECT” and
“THE REFUNDING” herein.
Tax Exemption: Chapman and Cutler LLP, Chicago, Illinois, will provide an opinion as to the federal tax exemption
of the interest on the Bonds as discussed under “TAX EXEMPTION” in this Official Statement.
Interest on the Bonds is not exempt from present State of Illinois income taxes.
Bank Qualification: The Bonds are not “qualified tax-exempt obligations” under Section 265(b)(3) of the Internal Revenue
Code of 1986, as amended.
Bond Registrar/Paying Agent/
Escrow Agent: Zions Bancorporation, National Association, Chicago, Illinois.
Delivery: The Bonds are expected to be delivered on or about September 3, 2020.
Book-Entry Form: The Bonds will be registered in the name of Cede & Co., as nominee for The Depository Trust
Company, New York, New York (“DTC”). DTC will act as securities depository of the Bonds. See
APPENDIX B herein.
Denomination: $5,000 or integral multiples thereof.
Municipal Advisors: Speer Financial, Inc., Chicago, Illinois, and Sycamore Advisors LLC, Chicago, Illinois.
*Subject to change.
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City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
2
CITY OF EVANSTON
Cook County, Illinois
Stephen H. Hagerty
Mayor
Council Members
Judy Fiske Donald N. Wilson Eleanor Revelle
(1st Ward) (4th Ward) (7th Ward)
Peter Braithwaite Robin Rue Simmons Ann Rainey
(2nd Ward) (5th Ward) (8th Ward)
Melissa A. Wynne Thomas M. Suffredin Cicely L. Fleming
(3rd Ward) (6th Ward) (9th Ward)
__________________________________
Officials
Devon Reid Erika Storlie Hitesh Desai
City Clerk Interim City Manager Chief Financial Officer/Treasurer
Kelley Gandurski, Esq.
Corporation Counsel
INTRODUCTION
The purpose of this Official Statement is to set forth certain information concerning the City of Evanston, Cook
County, Illinois (the “City”), in connection with the offering and sale of its $27,610,000* General Obligation
Corporate Purpose Bonds, Series 2020 (the “Bonds”).
This Official Statement contains “forward-looking statements” that are based upon the City’s current
expectations and its projections about future events. When used in this Official Statement, the words “project,”
“estimate,” “intend,” “expect,” “scheduled,” “pro-forma” and similar words identify forward-looking statements.
Forward-looking statements are subject to known and unknown risks, uncertainties and factors that are outside of the
control of the City. Actual results could differ materially from those contemplated by the forward-looking statements.
Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of the date
hereof. Neither the City nor any other party plans to issue any updates or revisions to these forward-looking statements
based on future events.
*Subject to change.
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City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
3
AUTHORIZATION, PURPOSE AND SECURITY
The Bonds are being issued pursuant to the home rule powers of the City under Section 6, Article VII of the
1970 Constitution of the State of Illinois (the “Illinois Constitution”) and an ordinance adopted by the City Council of
the City (the “City Council”) on the 27th day of July, 2020 (as supplemented by the bond order authorized therein and
executed in connection with the sale of the Bonds, the “Bond Ordinance”).
Bond proceeds will be used to (i) finance capital improvements at various locations throughout the City,
including certain capital expenditures as detailed for the year 2020 in the City’s Capital Improvement Plan, as adopted
by the City Council (the “Project”); (ii) refund certain maturities of the City’s outstanding General Obligation Bonds,
Series 2010A, and General Obligation Corporate Purpose Bonds, Series 2011A; and (iii) pay the costs of issuing the
Bonds.
The Bonds constitute valid and legally binding full faith and credit general obligations of the City, and are
payable from any funds of the City legally available for such purpose, and all taxable property in the City is subject to
the levy of taxes to pay the same without limitation as to rate or amount. The Bond Ordinance provides for the levy of
ad valorem taxes, unlimited as to rate or amount, upon all taxable property within the City (the “Ad Valorem Property
Taxes”) in amounts sufficient to pay, as and when due, all principal of and interest on the Bonds. The Bond Ordinance
will be filed with the County Clerk (the “County Clerk”) of The County of Cook (the “County”) and will serve as
authorization to the County Clerk to extend and collect the property taxes to pay the Bonds, as set forth in the Bond
Ordinance.
Pursuant to the Bond Ordinance, the City may, before the deadline for the filing of an abatement of the Ad
Valorem Property Taxes levied by the City for any year, by proper proceedings abate all or a portion of the Ad
Valorem Property Taxes levied by the Bond Ordinance for that year to the extent that it finds that sufficient funds of the
City have been deposited into the respective funds for the payment of principal of and interest on the Bonds during the
period otherwise provided for from that levy.
It has been the City’s practice to use a variety of revenue sources for repayment of its general obligation bonds
in addition to its Ad Valorem Property Taxes. These alternative sources include sales taxes, water and sewer service
charges, special assessments, parking revenues, Tax Increment Financing (“TIF”), and/or taxes levied for special
service areas in the City to make payments on its general obligation indebtedness. Although these revenue sources are
not pledged to the payment of, and do not secure, the Bonds, the City expects to use certain of these sources to pay debt
service on the Bonds, permitting the abatement each year of a portion of the Ad Valorem Property Taxes levied in the
Bond Ordinance.
SOURCES AND USES
The sources and uses of funds resulting from the Bonds are shown below:
SOURCES:
Principal Amount ....................................................................... $_________
[Net ] Original Issue Premium [Discount] .................................. _________
Total Sources ......................................................................... $_________
USES:
Deposit to Project Fund ............................................................. $_________
Deposit to Escrow Account ....................................................... _________
Costs of Issuance(1) ................................................................. _________
Total Uses .............................................................................. $_________
Note: (1) Includes underwriter’s discount and other issuance costs.
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City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
4
RISK FACTORS
The purchase of the Bonds involves certain investment risks. Accordingly, each prospective purchaser of the
Bonds should make an independent evaluation of the entirety of the information presented in this Official Statement
and its appendices in order to make an informed investment decision. Certain of the investment risks are described
below. The following statements, however, should not be considered a complete description of all risks to be
considered in the decision to purchase the Bonds, nor should the order of the presentation of such risks be construed to
reflect the relative importance of the various risks. There can be no assurance that other risk factors are not material
or will not become material in the future.
Construction Risks
There are potential risks that could affect the ability of the City to timely complete the Project. While
preliminary costs have been projected by the City’s consulting architects, not all of the construction contracts have
been let by the City. No assurance can be given that the cost of completing the Project will not exceed available
funds. Completion of the Project involves many risks common to large construction projects such as shortages or
delays in the availability of materials and labor, work stoppages, labor disputes, contractual disputes with contractors
or suppliers, weather interferences, construction accidents, delays in obtaining legal approvals, unforeseen
engineering, archeological or environmental problems and unanticipated cost increases, any of which could give rise to
significant delays or cost overruns.
Finances of the State of Illinois
The State has experienced adverse fiscal conditions resulting in significant shortfalls between the State’s general
fund revenues and spending demands. The State’s long-term general obligation bonds carry the lowest ratings among
states, such long-term ratings are at the lowest investment grade of rating level.
The State failed to enact a full budget for the State fiscal years ending June 30, 2016, and June 30, 2017, which
had a significant, negative impact on the State’s finances, although certain spending occurred through statutory
transfers, statutory continuing appropriations, court orders and consent decrees, including spending for elementary and
secondary education. In addition, the underfunding of the State’s pension systems and a bill backlog of billions of
dollars contributed to the State’s poor financial health. On July 6, 2017, the General Assembly of the State (the
“General Assembly”) enacted a budget (the “Fiscal Year 2018 Budget”) for the State fiscal year ending June 30, 2018
(the “State Fiscal Year 2018”), overriding the Governor’s veto. On May 31, 2018, the General Assembly passed a
budget (the “Fiscal Year 2019 Budget”) for the State for fiscal year ending June 30, 2019 (the “State Fiscal Year
2019”), and on June 4, 2018, the Governor approved the same. On June 1, 2019, the General Assembly passed a
budget (the “Fiscal Year 2020 Budget”) for the State for fiscal year ending June 30, 2020 (the “State Fiscal Year
2020”), and on June 5, 2019, the Governor approved the same.
Under current law, the State shares a portion of sales tax, income tax and motor fuel tax revenue with
municipalities, including the City. The State’s general fiscal condition and the underfunding of the State’s pension
systems have materially adversely affected the State’s financial condition and may result in decreased or delayed
revenues allocated to the City. In addition, the Fiscal Year 2018 Budget, the Fiscal Year 2019 Budget and the Fiscal
Year 2020 Budget contain a provision reducing the amount of income tax revenue to be deposited into the Local
Government Distributive Fund for distribution to municipalities, like the City, by 10% for State Fiscal Year 2018 and
by 5% for State Fiscal Year 2019 and State Fiscal Year 2020. The Fiscal Year 2018 Budget, the Fiscal Year 2019
Budget and the Fiscal Year 2020 Budget also include a service fee for collection and processing of local-imposed sales
taxes. Such fee was 2% of such sales taxes for State Fiscal Year 2018 and was reduced to 1.5% of such sales taxes for
State Fiscal Year 2019 and State Fiscal Year 2020. The City cannot determine at this time the financial impact of these
provisions on its overall financial condition, but such provisions may result in lower income tax revenues and sales tax
revenues distributed to the City.
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City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
5
The City can give no assurance that there will not be additional changes in applicable law modifying the manner
in which local revenue sharing is allocated by the State, nor can the City predict the effect the State’s financial
problems, including those caused by the continued spread of the Novel Corona Virus 2019 (“COVID-19”) or the
various governmental or private actions in reaction thereto, may have on the City’s future finances. In response to the
COVID-19 pandemic, the rating agencies have lowered their respective rating outlooks on the State’s long-term general
obligation bonds to negative from stable. See “Potential Impact of the Novel Corona Virus 2019” below.
Potential Impact of the Novel Corona Virus 2019
The COVID-19 pandemic, along with various governmental measures taken to protect public health in light of
the pandemic, has had an adverse impact on global financial markets and economies, including financial markets and
economic conditions in the United States. The impact of the COVID-19 pandemic on the U.S. economy is expected to
be broad based and to negatively impact national, state and local economies.
In response to such expectations, President Trump has declared a “national emergency” and Illinois as a
disaster area, which, among other effects, allows the executive branch to disburse disaster relief funds to address the
COVID-19 pandemic and related economic dislocation. On March 27, 2020, President Trump signed the Coronavirus
Aid, Relief and Economic Security Act (the “CARES Act”), which is directed at mitigating the economic downturn and
health care crisis caused by COVID-19. The CARES Act allocates approximately $4.9 billion to the State for
expenditures incurred due to the public health emergency with respect to COVID-19, split between the State ($2.7
billion) and local governments (the City of Chicago and Illinois counties with populations that exceed 500,000) ($2.2
billion). Because of the number of residents in the City, the City is ineligible to directly receive any of these CARES
Act moneys.
Illinois Governor J.B. Pritzker has declared all counties in the State as disaster areas because of the spread of
COVID-19. The Governor has also signed various executive orders to prevent the further spread of COVID-19 that
have (i) required all Illinoisans (with certain exceptions) to stay in their homes; (ii) closed all bars and restaurants to
dine-in customers, (iii) ceased operations for all non essential businesses in the State and (iv) prohibited all public and
private gatherings of 10 people or more. Such restrictions extend through May 30, 2020. All public and private
schools serving pre-kindergarten through 12th grade students were closed for on-site learning through the 2019-2020
school year, with remote learning having been mandated by the Illinois State Board of Education for school days
beginning March 31, 2020. Additionally, the State delayed the due dates of certain of its tax payments (including
income and sales taxes) in response to the COVID-19 pandemic.
Despite moneys the State is expected to receive from the federal government, including from the CARES Act,
the spread of COVID-19 and the actions taken in response thereto have had, and are expected to continue to have, a
significant negative impact on the State’s economy, which could affect the revenues received by the City from the State.
The State is continuing to monitor and update the severity of the economic impact of the COVID-19 pandemic
on the State’s fiscal condition. On April 15, 2020, the Governor’s Office of Management and Budget (“GOMB”)
issued a statement revising the fiscal 2020 General Funds revenue as $3.7 billion below the February estimate of $36.9
million, and fiscal year 2021 revenues to be approximately $4.6 billion below the initial state revenue base estimate of
$38.5 billion. This revenue shortfall, combined with an expected short-term borrowing of aproximately $1.2 billion for
fiscal 2020, (which must be repaid out of the State’s general revenues during fiscal year 2021), will be subject to the
outcome of the November ballot referendum PA 101-0008 implementing a graduated income tax structure. The State is
now projecting a budget gap of $6.2 billion if PA 101-0008 takes effect in fiscal 2021 and an estimated budget gap of
$7.4 billion for fiscal 2021 if PA 101-0008 fails to go into effect.(1)
________________________
(1) Source: April 2020 Revenue Forecast Revision, issued by GOMB on April 15, 2020.
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City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
6
The adverse impact on the State’s finances may, in turn, adversely affect the City’s finances due to delays or
reductions in the amount received by the City from the State. Likewise, the City’s finances may be adversely affected
in manners separate and apart from the impact on the State. The City, however, cannot predict the effect the spread of
COVID-19 or the various governmental or private actions in reaction thereto will have on its finances or operations,
including receipt of sales, income, gaming and utility taxes and real estate tax collections. If there is a negative impact
on the receipt of such taxes and/or extension and collection of real estate taxes, the City may have difficulty paying debt
service on the Bonds. However, the City, as a home-rule unit, expects to pay the debt service on the Bonds.
Future Pension Plan Funding Requirements
The City participates in the Police Pension Plan and the Firefighters’ Pension Plan, both as hereinafter defined.
Under the Illinois Pension Code, as amended (the “Pension Code”), the City is required to contribute to each plan in
order to achieve a Funded Ratio of 90% by 2040. The City is contributing higher than the state minimum mandated by
using 90% of 2040 on level dollar method. The most recent actuarial valuation report available for each plan is dated
January 1, 2018, and includes contributions attributed to the fiscal year ending December 31, 2019.(2)
For the Firefighter’s Pension Fund, the recommended contribution for fiscal year 2019 was $9,670,806, with
9.5% coming from member payroll contributions and 85.8% contributed by the City for a combined contribution of
95.3% of payroll. This is a decrease from the prior year’s contribution, in part due to an investment return of 6.36%,
exceeding the 6.25% plan assumption. The total number of participants are 243, with 104 actives and the balance
retirees or beneficiaries. Total payroll is $10.15 million. The actuarial value of assets is $78.28 million, with total
actuarial accrued liabilities of $173.98 million, resulting in a $95.70 million unfunded liability (UAAL). The funded
status of the plan is 45.0%.
For the Police Pension Fund, the recommended contribution for fiscal year 2019 was $12,701,183, with 9.9%
coming from member payroll contributions and 71.4% contributed by the City, for a combined contribution rate of
81.3% of payroll. This is a dollar increase from the prior year’s contribution, due to lower than expected mortality
rates and higher disability experience versus the plan assumption. Assets earned 8.22%, exceeding the 6.25% return
assumption. The total number of participants are 362, with 163 actives and the balance retirees or beneficiaries. Total
payroll is $15.61 million. The actuarial value of assets is $115.89 million, with total actuarial accrued liabilities of
$237.63 million, resulting in a $125.73 million unfunded liability (UAAL). The funded status of the plan is 48.8%.
In order to achieve the 90% Funded Ratio for both plans by 2040, it is expected that the annual employer
contributions required by the City will increase over time. The City also participates in the Illinois Municipal
Retirement Plan (the “IMRF Plan”), which is a defined benefit pension plan administered by the Illinois Municipal
Retirement Fund (“IMRF”); employer contributions are projected by the IMRF to increase over time. Increasing
annual required employer contributions for the City could have a material adverse effect on the finances of the City.
The Pension Code allows the State Comptroller, after proper procedures have taken place, to divert State
payments intended for the City to the Police Pension Plan and the Firefighters’ Pension Plan to satisfy contribution
shortfalls by the City. If the City does not make 100% of its annual required contributions to the Police Pension Plan
and Firefighters’ Pension Plan, the City may have revenues withheld by the State Comptroller. Such withholdings by
the State Comptroller could adversely affect the City’s financial health and operations. See “PENSION AND
RETIREMENT OBLIGATIONS” and “OTHER POSTEMPLOYMENT BENEFITS” herein for a more complete
discussion.
_____________________
(2) Source: Reports prepared by Foster & Foster, accessed from the City of Evanston website on May 20, 2020.
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Cybersecurity
Computer networks and data transmission and collection are vital to the efficient operation of the City. Despite
the implementation of network security measures by the City, its information technology and infrastructure may be
vulnerable to deliberate attacks by hackers, malware, ransomware or computer virus, or may otherwise be breached
due to employee error, malfeasance or other disruptions. Any such breach could compromise networks and the
information stored thereon could be disrupted, accessed, publicly disclosed, lost or stolen. Although the City does not
believe that its information technology systems are at a materially greater risk of cybersecurity attacks than other
similarly situated governmental entities, any such disruption, access, disclosure or other loss of information could have
an adverse effect on the City’s operations and financial health. Further, as cybersecurity threats continue to evolve, the
City may be required to expend significant additional resources to continue to modify and strengthen security measures,
investigate and remediate any vulnerabilities, or invest in new technology designed to mitigate security risks.
Local Economy
The financial health of the City is in part dependent on the strength of the local economy. Many factors affect
the local economy, including rates of employment and economic growth and the level of residential and commercial
development. It is not possible to predict to what extent any changes in economic conditions, demographic
characteristics, population or commercial and industrial activity will occur and what impact such changes would have
on the finances of the City.
Loss or Change of Bond Ratings
The Bonds have received credit ratings from S&P Global Ratings, a business unit of Standard & Poor’s
Financial Services LLC, New York, New York (“S&P”) and Fitch Ratings, New York, New York (“Fitch”). The
ratings can be changed or withdrawn at any time for reasons both under and outside the City’s control. Any change,
withdrawal or combination thereof could adversely affect the ability of investors to sell the Bonds or may affect the
price at which they can be sold.
Secondary Market for the Bonds
No assurance can be given that a secondary market will develop for the purchase and sale of the Bonds or, if a
secondary market exists, that such Bonds can be sold for any particular price. The hereinafter-defined Underwriter is
not obligated to engage in secondary market trading or to repurchase any of the Bonds at the request of the owners
thereof.
Prices of the Bonds as traded in the secondary market are subject to adjustment upward and downward in
response to changes in the credit markets and other prevailing circumstances. No guarantee exists as to the future
market value of the Bonds. Such market value could be substantially different from the original purchase price.
Continuing Disclosure
A failure by the City to comply with the Undertaking for continuing disclosure (see “CONTINUING
DISCLOSURE” and “THE UNDERTAKING” herein) will not constitute an event of default on the Bonds. Any
such failure must be reported in accordance with Rule 15c2-12 (the “Rule”) adopted by the Securities and Exchange
Commission (the “Commission”) under the Securities Exchange Act of 1934, as amended (the “Exchange Act”), and
may adversely affect the transferability and liquidity of the Bonds and their market price.
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Suitability of Investment
The interest rate borne by the Bonds is intended to compensate the investor for assuming the risk of investing
in the Bonds. Furthermore, the tax exempt feature of the Bonds is currently more valuable to high tax bracket
investors than to investors that are in low tax brackets. As such, the value of the interest compensation to any
particular investor will vary with individual tax rates and circumstances. Each prospective investor should carefully
examine this Official Statement and its own financial condition to make a judgment as to its ability to bear the
economic risk of such an investment, and whether or not the Bonds are an appropriate investment for such investor.
Future Changes in Laws
Various state and federal laws, regulations and constitutional provisions apply to the City and to the Bonds.
The City can give no assurance that there will not be a change in, interpretation of, or addition to such applicable
laws, provisions and regulations which would have a material effect, either directly or indirectly, on the City, or the
taxing authority of the City. For example, many elements of local government finance, including the issuance of debt
and the levy of property taxes, are controlled by state government. Future actions of the State may affect the overall
financial conditions of the City, the taxable value of property within the City, and the ability of the City to levy
property taxes or collect revenues for its ongoing operations.
Factors Relating to Tax Exemption
As discussed under “TAX EXEMPTION” herein, interest on the Bonds could become includible in gross
income for purposes of federal income taxation, retroactive to the date the Bonds were issued, as a result of future acts
or omissions of the City in violation of its covenants in the Bond Ordinance. Should such an event of taxability occur,
the Bonds are not subject to any special redemption.
There are or may be pending in the Congress of the United States (“Congress”) legislative proposals relating to
the federal tax treatment of interest on the Bonds, including some that carry retroactive effective dates, that, if enacted,
could affect the market value of the Bonds. It cannot be predicted whether or in what form any such proposal might be
enacted or whether, if enacted, it would apply to Bonds issued prior to enactment. Finally, reduction or elimination of
the tax exempt status of obligations such as the Bonds could have an adverse effect on the City’s ability to access the
capital markets to finance future capital or operational needs by reducing market demand for such obligations or
materially increasing borrowing costs of the City.
The tax-exempt bond office of the Internal Revenue Service (the “Service”) is conducting audits of tax-exempt
bonds, both compliance checks and full audits, with increasing frequency to determine whether, in the view of the
Service, interest on such tax-exempt obligations is includible in the gross income of the owners thereof for federal
income tax purposes. It cannot be predicted whether the Service will commence any such audit. If an audit is
commenced, under current procedures the Service may treat the City as a taxpayer and the Bondholders may have no
right to participate in such proceeding. The commencement of an audit with respect to any tax-exempt obligations of
the City could adversely affect the market value and liquidity of the Bonds, regardless of the ultimate outcome.
Bankruptcy
The rights and remedies of the Bondholders may be limited by and are subject to the provisions of federal
bankruptcy laws, to other laws or equitable principles that may affect the enforcement of creditors’ rights, to the
exercise of judicial discretion in appropriate cases and to limitations on legal remedies against local governments. The
various opinions of counsel to be delivered with respect to the Bonds will be similarly qualified.
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THE CITY
General Information
In 1863, the Village of Evanston was incorporated as a town, and, after several annexations, the town became a
city in 1892. The City’s southern boundary was established with the City of Chicago and the present City limits,
encompassing an area of approximately 8.0 square miles, have been essentially the same ever since. The City has four
miles of shoreline along Lake Michigan immediately north of Chicago, Illinois.
The City has a population of 75,157 as of the U.S. Census Bureau’s 2014-2018 American Community Survey
(“ACS”) 5-year estimate. The City includes neighborhoods and parks and a major revitalized central business area of
shops, restaurants, theaters, offices and corporate headquarters, neighborhood shopping areas, hospitals and
universities.
The City consists of many communities, perspectives, and qualities: it is a suburb, an urban center, a college
town, and lakefront community; it has leafy neighborhoods and lakefront mansions; apartment, condominium, and
student housing; its residents are commuters and locally employed workers; the downtown is prospering, but
neighborhood commercial centers are also strong and developing. It is a part of the Chicagoland economy and has a
vigorous commercial and professional economy of its own. Its population is diverse by race, religion, age, education,
economics, and occupation. With approximately 9,500 people per square mile, The City has double the population
density of the average North and Northwest suburb, and approximately half the density of the City of Chicago. The
City has over 260 acres in 75 parks and five beaches.
The City is contiguous with the City of Chicago, and approximately 13 miles by rapid transit, commuter rail,
expressway, or parkway from downtown Chicago. It borders the north shore communities of Skokie and Wilmette.
Northwestern University
The City is the home of Northwestern University, with about 16,000 students and 5,200 employees at its
Evanston campus, so named as it was established to serve the Northwest Territory. Northwestern University first
platted the village which surrounded it. The State legislature named the village “Evanston” in honor of Dr. John
Evans, the president of Northwestern University’s Board.
Northwestern University is one of the finest private comprehensive universities in the country. The university’s
programs are highly ranked nationally and internationally and have exceptional demand and student quality.
Northwestern University not only infuses the City with a certain vitality, but also affects both City revenues and many
demographic profiles of the City. A significant number of the students are included in census counts, which tends to
cause understated demographic statistics such as the City’s per capita income, wealth per capita, assessed value per
capita, etc. On the other hand, it increases revenue sharing and other grants based on population.
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Government
The City is a home-rule unit of government under the Illinois Constitution and, as such, has no general
obligation debt limit, nor is it required to seek referendum approval for the issuance of general obligation indebtedness.
However, pursuant to the City’s budget policy adopted by the City Council on December 18, 2000, as amended by
Resolution No. 42-R-18 adopted by the City Council on June 25, 2018, and as further amended by Resolution No. 44-
R-19 adopted by the City Council on April 22, 2019, the City has instituted a self-imposed limit of $152,000,000 in
aggregate principal amount of general obligation debt which is expected and intended to be paid from a general real
property tax levy. The City has a Council/Manager form of government with an elected Mayor. The Mayor is elected
for a four-year term. The Aldermen each represent one of nine wards and are elected to terms of four years. The City
Council is organized into standing committees: Administration and Public Works, Human Services, Planning and
Development, and Rules. The City Council has also established several special committees and commissions and
advisory boards.
The City Manager is the Chief Administrative Officer of the City and is responsible for the management of all
City operations under the direction of the Mayor and City Council. The City Manager appoints and supervises the
directors of the City’s ten departments. The Chief Financial Officer is responsible for the central financial functions of
the City.
The City provides a broad range of municipal services, including police and fire protection, streets and parking,
water and sewer service, public libraries, social services, health and services for the aging, beaches, parks, and cultural
events. A small portion of the City is located in the Skokie Park District. The City is engaged in assisting in
community and economic development and maintains land use controls.
Public schools are provided by Evanston/Skokie School District 65 and Evanston Township High School
District 202. Wastewater treatment is provided by the Metropolitan Water Reclamation District.
Administration
Erika Storlie, Interim City Manager. Ms. Storlie has been the Interim City Manager since September 2019.
The City Manager is the administrative head of the municipal government and is responsible for the efficient
administration of all City departments. The departments are as follows: Administrative Services, Community and
Economic Development, Fire, Health, Law, Library, Parks, Recreation and Community Services, Police, Public
Works and Utilities. Before starting as Interim City Manager, Ms. Storlie had been working as an Assistant City
Manager with the City.
Hitesh Desai, Chief Financial Officer/Treasurer. Mr. Desai is the Chief Financial Officer/Treasurer and
oversees and administers all the City’s financial functions, in conjunction with the City Manager. Prior to working for
the City, Mr. Desai was the Finance Director of the Village of Carpentersville, Illinois. Mr. Desai has previously
served the City as Accounting Manager and Senior Accountant.
Development Activity and City Layout
Unlike most suburban communities, City residents and visitors have the option to patronize six neighborhood
commercial districts, most of which historically formed around transit hubs including downtown, Central Street, Noyes
Street, Chicago and Dempster, Main and Chicago, and Howard and Chicago. These districts are characterized by
independent retailers, restaurants and small office businesses. Downtown Evanston features a mix of national and
independent retailers, corporate headquarter offices, medical, and entertainment uses. Adjacent to downtown is
Northwestern University.
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Evanston Center and Oakton Street Center, on the southwest side of the City, are commercial centers initiated
by developers and include a large number of national retailers. Evanston Plaza shopping center anchors Dempster and
Dodge at the center of the City. These shopping centers have anchor and supportive retail stores developed on former
vacant industrial sites.
Commercial development has been a priority of City government dating back to the 1980 adopted “Plan for
Downtown Evanston/City Comprehensive Plan”. The City has encouraged and supported private developments
throughout the city including the implementation of TIF districts on Howard Street, Main Street, West Evanston, and
downtown Evanston. In addition, the City supported the creation of Special Service Area districts on Central Street,
downtown, and Main/Dempster Streets.
These public finance tools along with supportive economic development grant and loan programs have resulted
in:
• enhanced public transportation through the interconnection of bus, Metra rail and the Chicago
Transit Authority (the “CTA”) hubs;
• public art including streetscape and sidewalk amenities; and
• New residential development adjacent to transit stations including Avador, Albion, The Main,
Centrum Evanston, E2, 828 Noyes, and The Link.
The result is a vibrant community with a 2019 total equalized assessed value (“EAV”) of $3.43 billion having
grown from $1.30 billion in 1999.
Labor Relations
The City’s four collective bargaining contracts cover the majority of the City’s 810 (2020 budget full-time
equivalent) employees and include: Police – Fraternal Order of Police (FOP) (expires on December 31, 2022);
Firefighters - Local 742 of the International Association of Firefighters (IAFF) (expires on December 31, 2022); Police
Sergeants - FOP (expires on December 31, 2022); other labor and general office positions including Public Works,
Utilities, Parks/Recreation, Health, Library and Community Development - American Federation of State County and
contracts in place through December 31, 2022.
The City has not experienced any work stoppage due to labor difficulties for the last 30 years.
Transportation
The City has excellent public transportation. It is served by a rapid transit rail line operated by CTA, with
eight stations in the City. This is part of the CTA’s metropolitan rapid transit system. Commuter rail service provided
by Metra, a Division of the Regional Transportation Authority (“RTA”), serves three stops in the City. Four local bus
routes operated by the CTA connect all of the City’s neighborhoods with its downtown area. Five bus routes operated
by PACE, a suburban bus division of the RTA, connect the City with north and northwestern suburbs.
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SOCIOECONOMIC INFORMATION
The following statistics pertain principally to the City. Additional comparisons are made with the County and
the State.
Employment
The City’s population is essentially stable, having been near 70,000 since 1950.
City Population Trends(1)
The City The County The State
Percentage Percentage Percentage
Year Population Change Population Change Population Change
1950 Census .......... 73,641 N/A 4,508,792 N/A 8,712,176 N/A
1960 Census .......... 79,283 7.66% 5,129,725 13.77% 10,081,158 15.71%
1970 Census .......... 80,113 1.05% 5,492,369 7.07% 11,110,285 10.21%
1980 Census .......... 73,706 (8.00%) 5,253,655 (4.35%) 11,426,596 2.85%
1990 Census .......... 73,233 (0.64%) 5,105,067 (2.83%) 11,430,602 0.04%
2000 Census .......... 74,239 1.37% 5,376,741 5.32% 12,419,293 8.65%
2010 Census .......... 74,486 0.33% 5,194,675 (3.39%) 12,830,632 3.31%
Note: (1) Source: U.S. Census Bureau.
Following are lists of large employers located in the City.
Major City Employers(1)
Approximate
Name Product/Service Employment
NorthShore University HealthSystem .............................................. General Hospital ............................................................................. 5,860
Northwestern University .................................................................. College ............................................................................................ 5,200
@properties ..................................................................................... Real Estate Agencies ..................................................................... 1,847
Amita Health Saint Francis Hospital ................................................ Hospital ........................................................................................... 1,200
Evanston School District 65 ............................................................ Education ........................................................................................ 1,137
West Minster Pl., McGaw Care Center ........................................... Retirement Community ................................................................... 600
School District 202 .......................................................................... Education ........................................................................................ 575
Northwestern University, Kellogg School of Management .............. College - Management Graduate Programs ................................... 500
C.E. Niehoff & Co. ........................................................................... Heavy-Duty Alternators ................................................................... 400
Accuity, Inc. ..................................................................................... Software Development ................................................................... 300
ZS Associates ................................................................................. Marketing Consultants .................................................................... 300
Magnetar Capital Partners, LP ........................................................ Hedge Fund Advisor ....................................................................... 250
Houghton Mifflin Harcourt Publishing Co. ....................................... Textbook Publishing ....................................................................... 180
Note: (1) Source: 2020 Illinois Manufacturers Directory and 2020 Illinois Services Directory.
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City residents also have substantial employment opportunities in surrounding communities, as well as
throughout the Chicago metropolitan area. The following list shows selected large employers located in communities
immediately surrounding the City.
Major Area Employers(1)
Approximate
Location Name Product/Service Employment
Northfield .................................. Medline Industries, Inc. ....................................... Corporate Headquarters; Medical Equipment
and Supplies ................................................................. 5,000
Skokie ...................................... Federal-Mogul Motorparts .................................. Rubber Product Fabricators ............................................ 1,300
Skokie ...................................... Skokie Hospital ................................................... General Hospital .............................................................. 1,200
Niles ......................................... Woodward, Inc. ................................................... Aerospace Components .................................................. 1,000
Morton Grove ........................... John Crane, Inc. ................................................. Corporate Headquarters; Mechanical Products .............. 700
Morton Grove ........................... Xylem .................................................................. Pumps and Pumping Equipment ..................................... 650
Northfield .................................. College Of American Pathologists ...................... College ............................................................................ 600
Niles ......................................... Shure, Inc. .......................................................... Corporate Headquarters; Microphones ........................... 600
Niles ......................................... The Bradford Exchange ...................................... Direct Marketing Services ................................................ 550
Skokie ...................................... Georgia Nut Co., Inc. .......................................... Candy and Snacks .......................................................... 550
Niles ......................................... Specialty Print Communications ......................... Corporate Headquarters; Commercial Printing ............... 510
Skokie ...................................... Generation Brands, LLC ..................................... Corporate Headquarters; Lighting Fixtures ..................... 500
Skokie ...................................... The Village of Skokie .......................................... Local Government ........................................................... 500
Note: (1) Source: 2020 Illinois Manufacturers Directory and 2020 Illinois Services Directory.
The following tables show employment by industry and by occupation for the City, the County, and the State as
reported by the 2014-2018 ACS, the most current statistical information available.
Employment By Industry(1)
The City The County The State
Classification Number Percent Number Percent Number Percent
Agriculture, Forestry, Fishing and Hunting, and Mining ..................... 41 0.1% 4,403 0.2% 66,259 1.1%
Construction ....................................................................................... 833 2.3% 119,212 4.7% 328,620 5.3%
Manufacturing .................................................................................... 2,068 5.6% 247,352 9.7% 753,276 12.1%
Wholesale Trade ................................................................................ 926 2.5% 72,063 2.8% 188,536 3.0%
Retail Trade ........................................................................................ 2,938 8.0% 248,700 9.8% 669,968 10.8%
Transportation and Warehousing, and Utilities .................................. 976 2.7% 180,343 7.1% 394,511 6.3%
Information ......................................................................................... 1,044 2.8% 55,804 2.2% 120,002 1.9%
Finance and Insurance, and Real Estate and Rental and Leasing .... 3,022 8.2% 205,038 8.0% 453,391 7.3%
Professional, Scientific, and Management, and Administrative
and Waste Management Services .................................................. 6,337 17.3% 371,057 14.6% 735,339 11.8%
Educational Services and Health Care and Social Assistance .......... 12,904 35.2% 578,789 22.7% 1,426,656 22.9%
Arts, Entertainment and Recreation and Accommodation
and Food Services .......................................................................... 2,963 8.1% 251,206 9.9% 568,457 9.1%
Other Services, Except Public Administration .................................... 1,996 5.4% 125,739 4.9% 294,078 4.7%
Public Administration .......................................................................... 603 1.6% 89,290 3.5% 226,871 3.6%
Total ............................................................................................... 36,651 100.0% 2,548,996 100.0% 6,225,964 100.0%
Note: (1) Source: U.S. Bureau of the Census, American Community Survey, 2014 to 2018 estimates.
Employment By Occupation(1)
The City The County The State
Classification Number Percent Number Percent Number Percent
Management, Business, Science and Arts .................................... 22,440 61.2% 1,019,892 40.0% 2,370,095 38.1%
Service ........................................................................................... 4,718 12.9% 455,103 17.9% 1,072,423 17.2%
Sales and Office ............................................................................ 6,571 17.9% 564,569 22.1% 1,393,893 22.4%
Natural Resources, Construction, and Maintenance ...................... 878 2.4% 151,460 5.9% 448,917 7.2%
Production, Transportation, and Material Moving ........................... 2,044 5.6% 357,972 14.0% 940,636 15.1%
Total ............................................................................................. 36,651 100.0% 2,548,996 100.0% 6,225,964 100.0%
Note: (1) Source: U.S. Bureau of the Census, American Community Survey, 2014 to 2018 estimates.
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Unemployment Rates
The table below shows unemployment trends for the City, the County and the State.
Annual Average Unemployment Rates(1)
Calendar The The The
Year City County State
2011 ........................... 8.1% 10.4% 9.7%
2012 ........................... 7.6% 9.6% 9.0%
2013 ........................... 7.8% 9.6% 9.0%
2014 ........................... 6.1% 7.5% 7.1%
2015 ........................... 5.0% 6.2% 6.0%
2016 ........................... 4.8% 6.0% 5.8%
2017 ........................... 4.0% 5.1% 4.9%
2018 ........................... 3.3% 4.1% 4.3%
2019 ........................... 3.0% 3.8% 4.0%
2020(2)(3) ................... 11.1% 16.2% 14.7%
Notes: (1) Source: Illinois Department of Employment Security.
(2) Preliminary rates for the month of May 2020.
(3) Increase due to the COVID-19 pandemic.
Building Permits
Residential building permits have averaged $350,959,058 over the last five years in the City, excluding the
value of land.
City Building Permits(1)
(Excludes the Value of Land)
Calendar
Year Total Value
2015 ...................................... $321,578,749
2016 ...................................... 536,538,596
2017 ...................................... 306,352,806
2018 ...................................... 374,489,566
2019 ...................................... 215,835,573
Note: (1) Source: the City.
Housing
The U.S. Census Bureau reported that the median value of the City’s owner-occupied homes was $380,600.
This compares to $237,200 for the County and $187,200 for the State. The following table represents the five year
average market value of specified owner-occupied units for the City, the County and the State at the time of the 2014-
2018 ACS, the most current statistical information available.
Home Values(1)
The City The County The State
Value Number Percent Number Percent Number Percent
Under $50,000 ...................... 214 1.3% 42,174 3.8% 214,345 6.7%
$50,000 to $99,999 ............... 439 2.7% 92,694 8.3% 476,898 15.0%
$100,000 to $149,999 ........... 1,120 7.0% 140,730 12.6% 499,362 15.7%
$150,000 to $199,999 ........... 1,468 9.1% 178,057 15.9% 513,220 16.1%
$200,000 to $299,999 ........... 2,847 17.7% 261,678 23.4% 668,842 21.0%
$300,000 to $499,999 ........... 3,979 24.8% 248,248 22.2% 537,360 16.9%
$500,000 to $999,999 ........... 4,877 30.4% 119,262 10.7% 223,197 7.0%
$1,000,000 or more .............. 1,108 6.9% 33,916 3.0% 55,811 1.8%
Total ................................... 16,052 100.0% 1,116,759 100.0% 3,189,035 100.0%
Note: (1) Source: U.S. Bureau of the Census, American Community Survey, 2014 to 2018 estimates.
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Mortgage Status(1)
The City The County The State
Value Number Percent Number Percent Number Percent
Housing Units with a
Mortgage ............................. 10,619 66.2% 730,775 65.4% 2,034,106 63.8%
Housing Units without a
Mortgage ............................. 5,433 33.8% 385,984 34.6% 1,154,929 36.2%
Total .................................. 16,052 100.0% 1,116,759 100.0% 3,189,035 100.0%
Note: (1) Source: U.S. Bureau of the Census, American Community Survey, 2014 to 2018 estimates.
Education and Employment
The 2014-2018 ACS reported that over 65.7% of adult residents of the City have four or more years of college
(over 37% with graduate or professional degrees), compared to 31.5% nationally, and 93.4% have at least a high
school education or higher.
Education Attainment – Population over 25(1)
Education Level Number Percentage
Graduate or Professional Degree .......................... 17,829 37.11%
Bachelor's Degree ................................................. 13,744 28.61%
Associate's Degree ................................................ 1,752 3.65%
Some College, No Degree .................................... 5,575 11.60%
High School Graduate ........................................... 5,961 12.41%
9th to 12th Grade, No Diploma .............................. 1,498 3.12%
Less Than 9th Grade ............................................. 1,684 3.51%
Total ................................................................... 48,043 100.00%
Note: (1) Source: U.S. Bureau of the Census, American Community
Survey, 2014-2018 estimates.
The following table shows the proportion of the City residents holding certain job categories as reported by the
2014-2018 ACS. Consistent with the high average level of educational attainment, over 61.2% of job holders who are
City residents work in professional or managerial jobs, as compared to 40.0% in the County and 38.1% in the State.
Select Occupation Categories(1)
Type of Occupation Number Percentage
Management, Business, Science and Arts .................. 22,440 61.23%
Service Occupation ..................................................... 4,718 12.87%
Sales and Office Occupation ....................................... 6,571 17.93%
Natural Resources, Construction and Maintenance .... 878 2.40%
Production, Transportation, Material Moving ............... 2,044 5.58%
Total ......................................................................... 36,651 100.00%
Note: (1) Source: U.S. Bureau of the Census, American Community
Survey, 2014-2018 estimates.
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Income
Per Capita Personal Income
for the Highest Income Counties in the State(1)
Rank 2014 to 2018
1 ..................................... Lake County ................................ $44,287
2 ..................................... DuPage County .......................... 43,982
3 ..................................... Monroe County ........................... 39,988
4 ..................................... McHenry County ......................... 38,047
5 ..................................... Cook County ............................. 35,575
6 ..................................... Will County .................................. 35,259
7 ..................................... Woodford County ........................ 35,104
8 ..................................... Kane County ............................... 34,924
9 ..................................... Sangamon County ...................... 34,548
10 ..................................... Menard County ........................... 34,495
11 ..................................... Kendall County ........................... 34,423
12 ..................................... Putnam County ........................... 34,144
Note: (1) Source: U.S. Bureau of the Census, American
Community Survey, 2014 to 2018 estimates.
The following shows the median family income for counties in the Chicago metropolitan area.
Ranking of Median Family Income(1)
Family
County Income Rank
DuPage County .................... $108,865 1
Lake County ..................... 105,329 2
Kendall County ..................... 99,365 3
McHenry County .................. 97,998 4
Monroe County ..................... 97,965 5
Will County ..................... 97,733 6
Kane County ..................... 90,558 7
Cook County ..................... 76,327 21
Note: (1) Source: U.S. Bureau of the Census,
American Community Survey, 2014 to 2018
estimates.
The remainder of this page was left blank intentionally.
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A19.Page 305 of 520
City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
17
The U.S. Census Bureau reported that the City had a median family income of $117,805. This compares to
$76,327 for the County and $79,747 for the State. As shown below, 29% of the City’s family income is $200,000 or
more. The following table represents the distribution of family incomes for the City, the County and the State at the
time of the 2014-2018 ACS, the most current statistical information available.
Family Income(1)
The City The County The State
Income Number Percent Number Percent Number Percent
Under $10,000 ...................... 319 2.1% 54,063 4.6% 118,179 3.8%
$10,000 to $14,999 ............... 310 2.0% 30,998 2.6% 70,168 2.3%
$15,000 to $24,999 ............... 551 3.6% 83,940 7.1% 186,491 6.0%
$25,000 to $34,999 ............... 731 4.8% 92,649 7.8% 216,864 7.0%
$35,000 to $49,999 ............... 1,176 7.7% 131,608 11.1% 340,169 10.9%
$50,000 to $74,999 ............... 1,851 12.1% 190,037 16.1% 538,213 17.3%
$75,000 to $99,999 ............... 1,619 10.6% 151,271 12.8% 444,134 14.2%
$100,000 to $149,999 ........... 2,530 16.6% 205,838 17.4% 598,534 19.2%
$150,000 to $199,999 ........... 1,757 11.5% 107,166 9.1% 286,266 9.2%
$200,000 or more ................. 4,424 29.0% 136,236 11.5% 318,315 10.2%
Total ................................... 15,268 100.0% 1,183,806 100.0% 3,117,333 100.0%
Note: (1) Source: U.S. Bureau of the Census, American Community Survey, 2014 to 2018 estimates.
The U.S. Census Bureau reported that the City had a median household income of $77,848. This compares to
$62,088 for the County and $63,575 for the State. The following table represents the distribution of household incomes
for the City, the County and the State at the time of the 2014-2018 ACS, the most current statistical information
available.
Household Income(1)
The City The County The State
Income Number Percent Number Percent Number Percent
Under $10,000 ...................... 2,172 7.6% 150,136 7.6% 314,802 6.5%
$10,000 to $14,999 ............... 1,125 3.9% 82,860 4.2% 194,284 4.0%
$15,000 to $24,999 ............... 1,916 6.7% 185,110 9.4% 431,405 8.9%
$25,000 to $34,999 ............... 2,268 8.0% 169,860 8.7% 415,960 8.6%
$35,000 to $49,999 ............... 2,502 8.8% 227,406 11.6% 577,213 12.0%
$50,000 to $74,999 ............... 3,903 13.7% 318,622 16.2% 828,597 17.2%
$75,000 to $99,999 ............... 3,076 10.8% 234,678 12.0% 613,917 12.7%
$100,000 to $149,999 ........... 4,226 14.8% 289,976 14.8% 751,099 15.6%
$150,000 to $199,999 ........... 2,284 8.0% 136,558 7.0% 335,066 6.9%
$200,000 or more ................. 5,052 17.7% 167,864 8.6% 367,695 7.6%
Total ................................... 28,524 100.0% 1,963,070 100.0% 4,830,038 100.0%
Note: (1) Source: U.S. Bureau of the Census, American Community Survey, 2014 to 2018 estimates.
Page 71 of 164
A19.Page 306 of 520
City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
18
FINANCES
Budget Process, Accounting, and Financial Control Procedures
The City Manager submits to the City Council a proposed operating budget not less than 60 days prior to the
start of each fiscal year. The operating budget includes proposed expenditures and the means of financing those
expenditures. The City Council holds several public hearings and then may modify the budget prior to adoption.
The City Manager is authorized to transfer budgeted amounts between departments within any fund (such as the
General Fund); however, any revisions that alter the total expenditures of any fund must be approved by the City
Council.
Budgets are legally adopted on a basis consistent with generally accepted accounting principles (“GAAP”)
except that property taxes are budgeted as revenue in the year they are levied. For purposes of preparing the combined
statement of revenues, expenditures, and changes in fund balances – budget and actual, GAAP revenue and
expenditures have been adjusted to the budgetary basis. The budgets of the governmental type funds are prepared on a
modified accrual basis. Obligations of the City are budgeted as expenditures, but revenue is recognized only when it
has actually been received. The Comprehensive Annual Financial Report of the City (“CAFR”) presents expenditures
and revenues on both a GAAP basis and a budget basis for comparison.
The City uses funds and account groups to report on its financial position and the results of its operations.
Fund accounting is designated to demonstrate legal compliance and to aid financial management by segregating
transactions related to certain City functions or activities. A fund is a separate, self-balancing accounting entity, and in
the City there are three categories of funds: governmental, proprietary, and fiduciary. Governmental funds are used to
account for all or most of the City’s general activities, including the collection and disbursement of earmarked monies
(special revenue funds), the acquisition or construction of general fixed assets (capital project funds), and the servicing
of general long-term debt (debt service funds). The General Fund is used to account for all activities of the City not
accounted for in some other fund. Other major funds include Special Revenue Funds, Debt Service Funds, Enterprise
Funds (water, sewer, and parking), and Pension Trust Funds.
The Enterprise Funds (water and sewer) are budgeted on a full accrual basis. Expenses are recognized when a
commitment is made (through a purchase order), and revenues are recognized when they are obligated to the City (for
example, water user fees are recognized as revenue when bills are produced).
The City reports financial results based on GAAP as promulgated by the Governmental Accounting Standards
Board. The accounts of the City are divided into separate self-balancing funds comprised of its assets, liabilities, fund
equity, revenues, and expenditures, as appropriate.
The City’s expenditures are monitored on a regular basis by the Finance Department. Disbursements are made
only if an expenditure is within the authorized budget.
The City annually presents its budget to the Government Finance Officers Association (“GFOA”) for review
against that organization’s standards for government budgeting. The City received an Award for Distinguished Budget
Presentation from the GFOA for the fiscal year 2019 budget and has previously received the award for over 19
successive years.
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City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
19
Financial Statements and Independent Audits
The City annually presents its CAFR to the GFOA for review against that organization’s standards for
governmental accounting and financial reporting. The City received a certificate of achievement for excellence in
financial reporting from the GFOA for the fiscal year ended December 31, 2018.
The City’s financial statements are audited annually as required by State law. Sikich LLP, Certified Public
Accountants and Advisors, Naperville, Illinois (“Sikich LLP”), audited the financial statements for fiscal year ended
December 31, 2019. Copies of the City’s CAFR are available at the City’s website. The CAFR for the fiscal year
ended December 31, 2019, are included as APPENDIX A to this Official Statement. Sikich LLP, has neither reviewed
nor approved this Official Statement or its appendices.
The City has covenanted in connection with the issuance of the Bonds to file its CAFR and certain additional
financial and operating data within 270 days after the close of the City’s fiscal year. See APPENDIX C to this Official
Statement.
Cash Management
The City invests available funds to the extent not needed for immediate expenditures in interest bearing
securities. Money market funds make up majority investments. Cash amounts held in bank accounts are collateralized
by United States government or agency obligations.
The City’s investment policy is in compliance with the Illinois Municipal Investment Act and limits investments
to those that are insured or which are registered (or for which the securities are held by the City or its agent) in the
City’s name. Bond funds are properly tracked for arbitrage purposes.
Revenues
The City receives revenue from a wide variety of sources. These include a real property tax, municipal shares
of State sales and income taxes, a home-rule sales tax, utility taxes, and federal grants, as well as various use charges,
licenses, and permits. The largest revenue source for the City is the property tax. See “REAL PROPERTY
ASSESSMENT, TAX LEVY AND COLLECTION PROCEDURES” for a description of the property tax. Other
major revenue sources are described below.
Sales Taxes
The City’s share of the State sales tax and a separate City home-rule sales tax are the second largest source of
revenue to the City. A portion of the State’s sales tax receipts from sales within Evanston are statutorily allocated to
the City. The amount so received by the City equals about 1.0% of those sales subject to the State tax. In addition, the
City imposes a City-wide home-rule sales tax, as permitted by State law, presently at a rate of 1.0%. Sales of vehicles,
groceries and medicine, among other items, are exempted by State law from this home-rule sales tax. The Department
of Revenue collects both the State sales tax and the City’s sales tax. Two percent (2%) of the City’s home-rule sales
tax collections were retained as an administrative fee by the Department of Revenue for State FY 2018. Beginning with
State FY 2019, the Department of Revenue’s administrative fee has been reduced to 1.5% of home-rule sales tax
collections. As illustrated on the following table, the State sales tax produced $10.5 million and the home-rule sales tax
produced $6.4 million for the State’s fiscal year ended June 30, 2019. The State sales taxes payable to the City have
grown at an average compounded rate of approximately 1.53% for the last ten years.
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City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
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Retail Activity
The table below shows the distribution of the municipal portion and Home Rule portion of the Retailer's
Occupation, Service Occupation and Use Tax (“Sales Tax”) collected by the State Department of Revenue from
retailers within the City. The table indicates the level of retail activity in the City.
Retailers’ Occupation, Service Occupation and Use Tax(1)
State Fiscal
Year Ending State Sales Tax Home Rule Sales Tax Total Sales Tax Annual Percentage
June 30 Distributions(2) Distributions Distributions Change + or (-)
2011 ....................... $ 8,902,187 $5,756,949 $14,659,136 5.24%(3)
2012 ....................... 8,980,935 5,709,577 14,690,512 0.21%
2013 ....................... 9,185,905 5,739,937 14,925,841 1.60%
2014 ....................... 9,707,526 5,981,735 15,689,261 5.11%
2015 ....................... 9,832,372 6,090,520 15,922,891 1.49%
2016 ....................... 10,087,108 6,165,806 16,252,914 2.07%
2017 ....................... 9,912,440 6,141,714 16,054,154 (1.22%)
2018 ....................... 10,115,899 6,166,544 16,282,443 1.42%
2019 ....................... 10,494,729 6,360,459 16,855,188 3.52%
2020 ....................... 10,516,115 6,570,646 17,086,761 1.37%
Notes: (1) Source: Illinois Department of Revenue.
(2) Tax distributions are based on records of the Illinois Department of Revenue relating to the 1% municipal portion of
the Retailer's Occupation, Service Occupation and Use tax collected on behalf of the City, less a State administration
fee. The municipal 1% includes tax receipts from the sale of food and drugs which are not taxed by the State.
(3) The 2011 percentage is based on a 2010 sales tax of $13,929,162.
Public Act 101-0009, effective June 5, 2019, included the “Leveling the Playing Field for Illinois Retailers
Act.” This legislation requires certain remote retailers to collect and remit state and locally-imposed sales taxes for the
jurisdiction where the product is delivered (destination) starting on July 1, 2020. Information from the Illinois
Municipal League (IML) indicates that “local governments could receive $92 million per state fiscal year.” There will,
however, be a decrease in collections of Use Tax. Ultimately, the IML anticipates that municipalities will experience a
net increase as a result of Public Act 101-0009.
Personal Property Replacement Taxes
Personal Property Replacement Taxes (“PPRT”) are revenues collected by the State and paid to local
governments to replace money that was lost by local governments when their powers to impose personal property taxes
on corporations, partnerships, and other business entities were taken away. Below are five years of PPRT for the City.
Personal Property Replacement Taxes(1)
Fiscal Year Ended Amount
12/31/2015 .............................. $1,358,443
12/31/2016 .............................. 1,425,178
12/31/2017 .............................. 1,394,387
12/31/2018 .............................. 1,350,173
12/31/2019 .............................. 1,744,366
Note: (1) Source: the City’s audited
financial statements.
Utility Taxes
The City collects utility taxes on natural gas, electricity, and telephone charges. Utility taxes generated $6.4
million for the fiscal year ended December 31, 2019, compared to $6.7 million for the fiscal year ended December 31,
2018, $6.6 million for the fiscal year ended December 31, 2017, and $6.7 million for the fiscal year ended December
31, 2016.
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A19.Page 309 of 520
City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
21
THE PROJECT
A portion of the Bond proceeds will be used to finance capital improvements at various locations throughout the
City, including certain capital expenditures as detailed for the year 2020 in the City’s Capital Improvement Plan, as adopted
by the City Council (the “Capital Improvement Plan”) and pay the costs of issuing the Bonds. The current Capital
Improvement Plan contemplates the following projects:
- Chicago Avenue, Howard to Davis – Phase I Engineering Services
- ETHS/Church Street/Canal Park Bike Infrastructure – Phase I Engineering
- Howard Street Corridor, Target Access to Callan - Phase II Engineering Services
- Main Street, Maple to Hinman – Phase II Engineering Services
- WM – Dodge, Mulford to Howard
- Sewer – Lyons, Darrow to East End
- Central Street Bridge Replacement – Phase III Engineering Services
- Central Street Bridge Replacement – Right-of-Way Acquisition
- Central Street Bridge – Construction
- Bridge Inspection
- General Phase I Engineering
- Pavement Marking
- Street Patching Program
- Streetlight Replacement
- Traffic Calming, Bicycle and Pedestrian Improvements
- Harbert Park – Drainage Improvements
- Park Sign Replacements
- Parks Contingency
- ADA Transition Plan
- Beach House – Roofing and Tuckpointing (South Boulevard, Lighthouse Landing)
- Chandler – Masonry and Foundation Repairs
- Civic Center – Planning/Design Services
- Facilities Contingency
- Fire Station 1 – Emergency Generator Rehabilitation
- Fire Station 2 – Emergency Generator Rehabilitation
- Fleetwood-Jourdain – Gym Floor Replacement
- Lagoon Building – Door and Window Replacements
- Noyes – Chimney Repairs
- Service Center – D Building Structural Assessment
- Service Center – Service Yard Resurfacing
- Service Center – Tuckpointing
- Zero Emission Study
- IT – network Switch Reliability
- Fire Engine
- In-House Engineering Services
Water Projects:
- 2020 Water Main Replacement
- Lincolnwood Water Supply Connection
- Water Treatment Plant Intake Heater Cable Replacement
- Water Treatment Plant Laboratory Modernization
Sewer Project:
- Robert Crown – Construction
Parking Project:
- Robert Crown - Construction
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A19.Page 310 of 520
City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
22
THE REFUNDING
The remaining portion of the Bond proceeds (the “Refunding Proceeds”) will be used to fund an escrow to
refund certain maturities of the City’s outstanding General Obligation Bonds, Series 2010A (the “Series 2010A
Bonds”), General Obligation Corporate Purpose Bonds, Series 2011A (the “Series 2011A Bonds”, and those Series
2010A Bonds and Series 2011A Bonds being refunded, the “Refunded Bonds”) as further described below (the
“Refunding”).
The Refunded Bonds
Series 2010A Bonds
Outstanding Amount Redemption Redemption
Maturities Amount Refunded Price Date
12/1/2020 .......................... $ 345,000 $ 0 N/A N/A
12/1/2021 .......................... 355,000 355,000 100% 10/15/2020
12/1/2022 .......................... 370,000 370,000 100% 10/15/2020
12/1/2023 .......................... 380,000 380,000 100% 10/15/2020
12/1/2024 .......................... 395,000 395,000 100% 10/15/2020
12/1/2025 .......................... 410,000 410,000 100% 10/15/2020
12/1/2026 .......................... 425,000 425,000 100% 10/15/2020
12/1/2027 .......................... 440,000 440,000 100% 10/15/2020
12/1/2028 .......................... 460,000 460,000 100% 10/15/2020
12/1/2029 .......................... 480,000 480,000 100% 10/15/2020
Total ............................... $4,060,000 $3,715,000
Series 2011A Bonds
Outstanding Amount Redemption Redemption
Maturities Amount Refunded Price Date
12/1/2020 .......................... $ 790,000 $ 0 N/A N/A
12/1/2021 .......................... 810,000 810,000 100% 12/01/2020
12/1/2022 .......................... 835,000 835,000 100% 12/01/2020
12/1/2023 .......................... 865,000 865,000 100% 12/01/2020
12/1/2024 .......................... 895,000 895,000 100% 12/01/2020
12/1/2025 .......................... 930,000 930,000 100% 12/01/2020
12/1/2026 .......................... 965,000 965,000 100% 12/01/2020
12/1/2027 .......................... 1,005,000 1,005,000 100% 12/01/2020
12/1/2028 .......................... 1,040,000 1,040,000 100% 12/01/2020
12/1/2029 .......................... 1,085,000 1,085,000 100% 12/01/2020
12/1/2030 .......................... 1,130,000 1,130,000 100% 12/01/2020
12/1/2031 .......................... 1,180,000 1,180,000 100% 12/01/2020
Total ............................... $11,530,000 $10,740,000
The Refunding Proceeds will be used to purchase direct full faith and Credit Obligations of the United States of
America (the “Government Securities”), the principal of which together with interest to be earned thereon will be
sufficient to redeem the Refunded Bonds on the respective redemption dates.
The Government Securities will be held in an escrow account created pursuant to an escrow letter agreement
(the “Escrow Agreement”) to be dated the date of issuance of the Bonds, between the City and Zions Bancorporation,
National Association, Chicago, Illinois, as escrow agent.
Page 76 of 164
A19.Page 311 of 520
City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
23
DEFAULT RECORD
The City has no record of default and has met its debt repayment obligations promptly.
SHORT-TERM BORROWING
The City has not issued tax anticipation warrants or revenue anticipation notes during the last five years to
meet its short-term current year cash flow requirements.
DEBT INFORMATION
After issuance of the Bonds and the Refunding, the City will have outstanding $203,200,000* principal amount
of general obligation debt. Approximately 21% of this indebtedness, $42,263,173 (excluding the new money portion of
the Bonds), is expected to be retired from sources other than City-wide general taxes. The City also has outstanding
$40,691,551 Illinois Environmental Protection Agency (“IEPA”) State Revolving Fund (“SRF”) loans with subsidized
interest rates of 2.535% to 3.590% for 20 year maturity loans for clean water projects per the City’s audited financial
statement for fiscal year ending December 31, 2019.
As a home-rule unit under the Illinois Constitution, the City has no general obligation debt limit and is not
required to seek referendum approval for the issuance of the Bonds. However, pursuant to the City’s budget policy
adopted by the City Council on December 18, 2000, as amended by Resolution No. 42-R-18 adopted by the City
Council on June 25, 2018, and as further amended by Resolution No. 44-R-19 adopted by the City Council on April
22, 2019, the City has instituted a self-imposed limit of $152,000,000 in aggregate principal amount of general
obligation debt which is expected and intended to be paid from a general real property tax levy.
The City does not intend to issue any additional debt within the next twelve months.
General Obligation Debt Summary – By Issue(1)
(Principal Only)
Series 2010A ........................................................................... $ 4,060,000
Series 2011A ........................................................................... 11,530,000
Series 2012A ........................................................................... 8,515,000
Series 2013A ........................................................................... 9,755,000
Series 2013B ........................................................................... 9,180,000
Series 2014 ............................................................................. 9,775,000
Series 2015A ........................................................................... 11,170,000
Series 2015B ........................................................................... 5,225,000
Series 2016A ........................................................................... 12,120,000
Series 2016B ........................................................................... 5,555,000
Series 2017A ........................................................................... 13,000,000
Series 2017B ........................................................................... 7,210,000
Series 2017C ........................................................................... 5,000,000
Series 2018A ........................................................................... 24,385,000
Series 2018B ........................................................................... 16,545,000
Series 2018C ........................................................................... 7,915,000
Series 2018D ........................................................................... 3,570,000
Series 2019A ........................................................................... 12,750,000
Series 2019B ........................................................................... 12,785,000
The Bonds ............................................................................... 27,610,000(2)
Less: The Refunded Bonds ..................................................... (14,455,000)(2)
Total ..................................................................................... $203,200,000(2)
Notes: (1) Source: the City.
(2) Subject to change.
*Subject to change.
Page 77 of 164
A19.Page 312 of 520
City of Evanston, Cook County, Illinois General Obligation Corporate Purpose Bonds, Series 2020 24 City General Obligation Bonded Debt(1) (Principal Only) (Page 1 of 2) Calendar Series Series Series Series Series Series Series Series Series Series Series Series Series Year 2010A 2011A 2012A 2013A 2013B 2014 2015A 2015B 2016A 2016B 2017A 2017B 2017C 2020 ......... $ 345,000 $ 790,000 $ 850,000 $ 585,000 $1,765,000 $ 510,000 $ 540,000 $1,750,000 $ 575,000 $ 730,000 $ 545,000 $ 830,000 $ 230,000 2021 ......... 355,000 810,000 910,000 610,000 1,815,000 530,000 560,000 1,750,000 600,000 745,000 580,000 845,000 235,000 2022 ......... 370,000 835,000 740,000 635,000 1,865,000 550,000 580,000 1,725,000 620,000 770,000 600,000 865,000 245,000 2023 ......... 380,000 865,000 765,000 660,000 1,920,000 575,000 600,000 0 645,000 790,000 625,000 880,000 260,000 2024 ......... 395,000 895,000 790,000 685,000 895,000 600,000 625,000 0 670,000 815,000 645,000 905,000 270,000 2025 ......... 410,000 930,000 810,000 710,000 920,000 590,000 645,000 0 685,000 840,000 670,000 935,000 280,000 2026 ......... 425,000 965,000 475,000 740,000 0 620,000 645,000 0 715,000 865,000 695,000 960,000 290,000 2027 ......... 440,000 1,005,000 490,000 645,000 0 650,000 675,000 0 690,000 0 720,000 990,000 305,000 2028 ......... 460,000 1,040,000 505,000 670,000 0 670,000 700,000 0 700,000 0 690,000 0 310,000 2029 ......... 480,000 1,085,000 520,000 700,000 0 690,000 730,000 0 715,000 0 715,000 0 325,000 2030 ......... 0 1,130,000 535,000 730,000 0 710,000 750,000 0 730,000 0 735,000 0 340,000 2031 ......... 0 1,180,000 555,000 760,000 0 735,000 775,000 0 745,000 0 755,000 0 355,000 2032 ......... 0 0 570,000 790,000 0 755,000 795,000 0 770,000 0 780,000 0 365,000 2033 ......... 0 0 0 835,000 0 780,000 820,000 0 785,000 0 800,000 0 380,000 2034 ......... 0 0 0 0 0 810,000 850,000 0 805,000 0 825,000 0 395,000 2035 ......... 0 0 0 0 0 0 880,000 0 825,000 0 845,000 0 415,000 2036 ......... 0 0 0 0 0 0 0 0 845,000 0 870,000 0 0 2037 ......... 0 0 0 0 0 0 0 0 0 0 905,000 0 0 2038 ......... 0 0 0 0 0 0 0 0 0 0 0 0 0 2039 ......... 0 0 0 0 0 0 0 0 0 0 0 0 0 2040 ......... 0 0 0 0 0 0 0 0 0 0 0 0 0 2041 ......... 0 0 0 0 0 0 0 0 0 0 0 0 0 2042 ......... 0 0 0 0 0 0 0 0 0 0 0 0 0 2043 ......... 0 0 0 0 0 0 0 0 0 0 0 0 0 Total ...... $4,060,000 $11,530,000 $8,515,000 $9,755,000 $9,180,000 $9,775,000 $11,170,000 $5,225,000 $12,120,000 $5,555,000 $13,000,000 $7,210,000 $5,000,000 Note: (1) Source: the City. (Continued on following page) Page 78 of 164
A19.Page 313 of 520
City of Evanston, Cook County, Illinois General Obligation Corporate Purpose Bonds, Series 2020 25 City General Obligation Bonded Debt(1) (Principal Only) (Page 2 of 2) Less: The Refunded Bonds(2) Total Calendar Series Series Series Series Series Series The Series Series Outstanding Cumulative Retirement(2) Year 2018A 2018B 2018C 2018D 2019A 2019B Bonds(2) 2010A 2011A Debt(2) Amount Percent 2020 ................ $ 0 $ 0 $1,070,000 $ 0 $ 0 $ 385,000 $0 $ 0 $ 0 $ 11,500,000 $ 11,500,000 5.66% 2021 ................ 0 0 1,105,000 0 0 405,000 0 (355,000) (810,000) 10,690,000 22,190,000 10.92% 2022 ................ 570,000 180,000 710,000 180,000 330,000 425,000 630,000 (370,000) (835,000) 12,220,000 34,410,000 16.93% 2023 ................ 595,000 185,000 745,000 185,000 350,000 450,000 1,510,000 (380,000) (865,000) 11,740,000 46,150,000 22.71% 2024 ................ 750,000 770,000 780,000 160,000 365,000 470,000 1,450,000 (395,000) (895,000) 11,645,000 57,795,000 28.44% 2025 ................ 785,000 810,000 820,000 165,000 385,000 495,000 1,625,000 (410,000) (930,000) 12,170,000 69,965,000 34.43% 2026 ................ 825,000 850,000 860,000 175,000 400,000 520,000 1,705,000 (425,000) (965,000) 11,340,000 81,305,000 40.01% 2027 ................ 865,000 895,000 895,000 180,000 420,000 545,000 1,790,000 (440,000) (1,005,000) 10,755,000 92,060,000 45.31% 2028 ................ 910,000 940,000 930,000 190,000 445,000 570,000 1,875,000 (460,000) (1,040,000) 10,105,000 102,165,000 50.28% 2029 ................ 955,000 985,000 0 195,000 465,000 600,000 2,075,000 (480,000) (1,085,000) 9,670,000 111,835,000 55.04% 2030 ................ 1,005,000 1,035,000 0 205,000 490,000 630,000 1,765,000 0 (1,130,000) 9,660,000 121,495,000 59.79% 2031 ................ 1,055,000 1,085,000 0 210,000 515,000 660,000 1,825,000 0 (1,180,000) 10,030,000 131,525,000 64.73% 2032 ................ 1,105,000 1,140,000 0 220,000 540,000 695,000 710,000 0 0 9,235,000 140,760,000 69.27% 2033 ................ 1,140,000 1,175,000 0 225,000 565,000 730,000 770,000 0 0 9,005,000 149,765,000 73.70% 2034 ................ 1,175,000 1,215,000 0 235,000 595,000 765,000 795,000 0 0 8,465,000 158,230,000 77.87% 2035 ................ 1,215,000 1,255,000 0 245,000 625,000 805,000 820,000 0 0 7,930,000 166,160,000 81.77% 2036 ................ 1,260,000 1,295,000 0 255,000 655,000 845,000 1,535,000 0 0 7,560,000 173,720,000 85.49% 2037 ................ 1,300,000 1,340,000 0 265,000 690,000 885,000 1,580,000 0 0 6,965,000 180,685,000 88.92% 2038 ................ 1,350,000 1,390,000 0 280,000 725,000 930,000 1,650,000 0 0 6,325,000 187,010,000 92.03% 2039 ................ 1,395,000 0 0 0 760,000 975,000 1,700,000 0 0 4,830,000 191,840,000 94.41% 2040 ................ 1,445,000 0 0 0 795,000 0 1,800,000 0 0 4,040,000 195,880,000 96.40% 2041 ................ 1,500,000 0 0 0 835,000 0 0 0 0 2,335,000 198,215,000 97.55% 2042 ................ 1,560,000 0 0 0 880,000 0 0 0 0 2,440,000 200,655,000 98.75% 2043 ................ 1,625,000 0 0 0 920,000 0 0 0 0 2,545,000 203,200,000 100.00% Total ............. $24,385,000 $16,545,000 $7,915,000 $3,570,000 $12,750,000 $12,785,000 $27,610,000 $(3,715,000) $(10,740,000) $203,200,000 Notes: (1) Source: the City. (2) Subject to change. Page 79 of 164
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City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
26
The following table shows the City’s outstanding general obligation debt service, including the Bonds and
excluding the Refunded Bonds.
General Obligation Bonds(1)
(Principal and Interest)
Calendar Sub-Total The Bonds(3) Less: The Refunded Bonds(3) Total
Year Debt Service(2) Principal Interest Series 2010A Series 2011A Debt Service(3)
12/1/2020 ............... $ 18,713,819 $ 0 $ 0 $ (63,056) $ (210,103) $ 18,440,659
12/1/2021 ............... 18,709,066 0 1,345,867 (481,113) (1,230,206) 18,343,614
12/1/2022 ............... 19,263,834 630,000 1,081,500 (486,350) (1,230,906) 19,258,078
12/1/2023 ............... 17,487,733 1,510,000 1,050,000 (485,250) (1,234,813) 18,327,670
12/1/2024 ............... 17,065,570 1,450,000 974,500 (486,950) (1,236,700) 17,766,420
12/1/2025 ............... 17,019,665 1,625,000 902,000 (488,125) (1,240,375) 17,818,165
12/1/2026 ............... 15,685,875 1,705,000 820,750 (488,775) (1,238,175) 16,484,675
12/1/2027 ............... 14,626,040 1,790,000 735,500 (488,900) (1,239,575) 15,423,065
12/1/2028 ............... 13,529,790 1,875,000 646,000 (493,500) (1,234,375) 14,322,915
12/1/2029 ............... 12,576,790 2,075,000 552,250 (497,400) (1,237,775) 13,468,865
12/1/2030 ............... 12,081,936 1,765,000 448,500 0 (1,233,950) 13,061,486
12/1/2031 ............... 12,081,553 1,825,000 395,550 0 (1,233,100) 13,069,003
12/1/2032 ............... 10,842,350 710,000 340,800 0 0 11,893,150
12/1/2033 ............... 10,251,008 770,000 319,500 0 0 11,340,508
12/1/2034 ............... 9,385,311 795,000 296,400 0 0 10,476,711
12/1/2035 ............... 8,550,141 820,000 272,550 0 0 9,642,691
12/1/2036 ............... 7,206,170 1,535,000 247,950 0 0 8,989,120
12/1/2037 ............... 6,339,650 1,580,000 201,900 0 0 8,121,550
12/1/2038 ............... 5,417,825 1,650,000 154,500 0 0 7,222,325
12/1/2039 ............... 3,682,275 1,700,000 105,000 0 0 5,487,275
12/1/2040 ............... 2,656,700 1,800,000 54,000 0 0 4,510,700
12/1/2041 ............... 2,654,150 0 0 0 0 2,654,150
12/1/2042 ............... 2,657,400 0 0 0 0 2,657,400
12/1/2043 ............... 2,656,000 0 0 0 0 2,656,000
Total .................... $261,140,650 $27,610,000 $10,945,017 $(4,459,419) $(13,800,053) $281,436,195
Notes: (1) Source: the City.
(2) Includes the City's outstanding general obligation bonds Series 2010A, Series 2011A, Series 2012A, Series 2013A, Series 2013B,
Series 2014, Series 2015A, Series 2015B, Series 2016A, Series 2016B, Series 2017A, Series 2017B, Series 2017C, Series 2018A,
Series 2018B, Series 2018C, Series 2018D, Series 2019A and Series 2019B.
(3) Subject to change.
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City of Evanston, Cook County, Illinois General Obligation Corporate Purpose Bonds, Series 2020 27 A portion of the debt service on the City’s outstanding general obligation bonds is expected to be paid from sources other than general property taxes levied throughout the City. These sources include incremental taxes in TIF districts, special service area taxes, and revenues from various enterprise funds including sewer services fees (“Other Debt Service Sources”). The City’s total general obligation debt service schedule and portion expected to be paid from Other Debt Service Sources is presented in the table below; no assurance is given that such Other Debt Service Sources will be available or will be so applied. Total and Scheduled for Abatement General Obligation Debt Service(1) Expected to be Paid from Calendar Outstanding G.O. Debt Service(2) Other Debt Service Source(3) The Bonds(4) Less: The Refunded Bonds(4) Total Net Year Principal Interest Principal Interest Net Debt Service Principal Interest Series 2010A Series 2011A Debt Service(4)(5) 12/1/2020 .................. $ 11,500,000 $ 7,213,819 $ 2,069,142 $ 1,501,563 $ 15,143,113 $ 0 $ 0 $ (63,056) $ (210,103) $ 14,869,954 12/1/2021 .................. 11,855,000 6,854,066 2,150,801 1,436,548 15,121,717 0 1,345,867 (481,113) (1,230,206) 14,756,265 12/1/2022 .................. 12,795,000 6,468,834 2,361,423 1,366,895 15,535,516 630,000 1,081,500 (486,350) (1,230,906) 15,529,760 12/1/2023 .................. 11,475,000 6,012,733 2,450,123 1,287,052 13,750,558 1,510,000 1,050,000 (485,250) (1,234,813) 14,590,495 12/1/2024 .................. 11,485,000 5,580,570 2,652,355 1,203,099 13,210,116 1,450,000 974,500 (486,950) (1,236,700) 13,910,966 12/1/2025 .................. 11,885,000 5,134,665 2,706,839 1,111,020 13,201,806 1,625,000 902,000 (488,125) (1,240,375) 14,000,306 12/1/2026 .................. 11,025,000 4,660,875 2,654,865 1,013,808 12,017,202 1,705,000 820,750 (488,775) (1,238,175) 12,816,002 12/1/2027 .................. 10,410,000 4,216,040 2,653,700 916,730 11,055,610 1,790,000 735,500 (488,900) (1,239,575) 11,852,635 12/1/2028 .................. 9,730,000 3,799,790 2,634,246 820,538 10,075,006 1,875,000 646,000 (493,500) (1,234,375) 10,868,131 12/1/2029 .................. 9,160,000 3,416,790 2,536,138 726,224 9,314,428 2,075,000 552,250 (497,400) (1,237,775) 10,206,503 12/1/2030 .................. 9,025,000 3,056,936 2,643,090 638,840 8,800,007 1,765,000 448,500 0 (1,233,950) 9,779,557 12/1/2031 .................. 9,385,000 2,696,553 2,741,781 546,717 8,793,054 1,825,000 395,550 0 (1,233,100) 9,780,504 12/1/2032 .................. 8,525,000 2,317,350 2,355,560 449,756 8,037,034 710,000 340,800 0 0 9,087,834 12/1/2033 .................. 8,235,000 2,016,008 2,132,237 367,411 7,751,360 770,000 319,500 0 0 8,840,860 12/1/2034 .................. 7,670,000 1,715,311 2,065,376 289,966 7,029,969 795,000 296,400 0 0 8,121,369 12/1/2035 .................. 7,110,000 1,440,141 1,945,150 215,843 6,389,148 820,000 272,550 0 0 7,481,698 12/1/2036 .................. 6,025,000 1,181,170 1,194,924 144,422 5,866,825 1,535,000 247,950 0 0 7,649,775 12/1/2037 .................. 5,385,000 954,650 1,006,160 98,661 5,234,830 1,580,000 201,900 0 0 7,016,730 12/1/2038 .................. 4,675,000 742,825 990,492 57,267 4,370,066 1,650,000 154,500 0 0 6,174,566 12/1/2039 .................. 3,130,000 552,275 318,772 15,939 3,347,564 1,700,000 105,000 0 0 5,152,564 12/1/2040 .................. 2,240,000 416,700 0 0 2,656,700 1,800,000 54,000 0 0 4,510,700 12/1/2041 .................. 2,335,000 319,150 0 0 2,654,150 0 0 0 0 2,654,150 12/1/2042 .................. 2,440,000 217,400 0 0 2,657,400 0 0 0 0 2,657,400 12/1/2043 .................. 2,545,000 111,000 0 0 2,656,000 0 0 0 0 2,656,000 Total ....................... $190,045,000 $71,095,650 $42,263,173 $14,208,298 $204,669,179 $27,610,000 $10,945,017 $(4,459,419) $(13,800,053) $224,964,724 Notes: (1) Source: the City. (2) Includes the City's outstanding general obligation bonds Series 2010A, Series 2011A, Series 2012A, Series 2013A, Series 2013B, Series 2014, Series 2015A, Series 2015B, Series 2016A, Series 2016B, Series 2017A, Series 2017B, Series 2017C, Series 2018A, Series 2018B, Series 2018C, Series 2018D, Series 2019A and Series 2019B. (3) Does not include Series 2010A, Series 2015B, Series 2016B, Series 2018A and Series 2019A. (4) Subject to change. (5) Does not include abatements for the new money portion of the Bonds. Page 81 of 164
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City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
28
Detailed Overlapping Bonded Debt(1)
Outstanding Applicable to the City
Debt(2) Percent(3) Amount
Schools:
School District Number 65 ................................................................................... $ 68,456,167 90.44% $ 61,908,528
High School District Number 202 ......................................................................... 25,160,000 90.44% 22,753,517
Community College District Number 535 ............................................................. 30,000,000 12.19% 3,656,852
Total Schools ....................................................................................................................................................................................... $ 88,318,897
Others:
Cook County ........................................................................................................ $2,803,851,750 1.71% $ 48,071,121
Cook County Forest Preserve District .................................................................. 131,815,000 1.71% 2,259,925
Metropolitan Water Reclamation District .............................................................. 2,274,859,669 1.75% 39,701,712
Lighthouse Park District of Evanston ................................................................... 0 100.00% 0
Skokie Park District .............................................................................................. 21,201,557 0.63% 133,430
Ridgeville Park District ......................................................................................... 0 99.87% 0
Total Others ......................................................................................................................................................................................... $ 90,166,188
Total Schools and Others Overlapping Bonded Debt .......................................................................................................................... $178,485,085
Notes: (1) Source: Cook County Clerk and the MSRB’s Electronic Municipal Market Access system (“EMMA”).
(2) As of April 24, 2020.
(3) Percentages based on 2018 EAVs, the latest available.
Statement of Bonded Indebtedness(1)
Ratio To Per Capita
Amount Equalized Estimated (2014-2018 ACS)
Applicable Assessed Actual Pop. 75,157)
City EAV of Taxable Property, 2019 ................................................... $ 3,432,148,547 100.00% 33.33% $45,666.39
Estimated Actual Value, 2019 ............................................................. 10,296,445,641 300.00% 100.00% 136,999.16
Direct Bonded Debt(2) ........................................................................ $ 203,200,000 5.92% 1.97% $ 2,703.67
Less: Direct Debt (Supporting by Other Sources) ............................... (42,263,173) (1.23%) (0.41%) (562.33)
Direct Debt (Property Tax Supported)(2) ............................................ $ 160,936,827 4.69% 1.56% $ 2,141.34
Self-Imposed Direct Limit (Property Tax Supported)(3) ...................... $ 152,000,000 4.43% 1.48% $ 2,022.43
Overlapping Bonded Debt(4):
Schools .............................................................................................. $ 88,318,898 2.57% 0.86% $ 1,175.13
All Others ........................................................................................... 90,166,188 2.63% 0.88% 1,199.70
Total Overlapping Bonded Debt ........................................................ $ 178,485,086 5.20% 1.73% $ 2,374.83
Total Net Direct & Overlapping Bonded Debt(2)(4) .......................... $ 339,421,913 9.89% 3.30% $ 4,516.17
Notes: (1) Source: the City and Cook County Clerk.
(2) Includes the Bonds and excludes the Refunded Bonds. Subject to change. Does not include abatements for the Bonds, which is
expected to reduce the total Direct Debt to less than the $152,000,000 Self-Imposed Direct Limit.
(3) See “Debt Information” above for a discussion of the City’s self-imposed debt limit. Direct Debt (Supported by Other Sources) is not
subject to the self-imposed debt limit.
(4) As of April 24, 2020 for overlapping bonded debt.
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City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
29
The following table shows the general obligation debt trends for the last ten years.
General Obligation Debt Trends(1)
Governmental Business-Type Library Total
Year Ending Activities Activities Component Unit General Obligation
2/28/2010 ........................ $111,233,880 $40,236,120 $ 0 $151,470,000
2/28/2011 ........................ 117,322,439 36,212,561 0 153,535,000
12/31/2011 ........................ 122,579,206 35,115,794 0 157,695,000
12/31/2012 ........................ 120,938,742 33,221,258 0 154,160,000
12/31/2013 ........................ 117,531,511 30,411,358 2,767,131 150,710,000
12/31/2014 ........................ 116,836,839 29,787,840 2,125,321 148,750,000
12/31/2015 ........................ 114,683,721 30,957,894 1,643,381 147,284,996
12/31/2016 ........................ 112,107,778 29,902,079 1,970,143 143,980,000
12/31/2017 ........................ 117,965,915 25,504,953 3,029,128 146,499,996
12/31/2018 ........................ 144,701,820 25,839,037 4,829,139 175,369,998
12/31/2019 ........................ 154,954,664 28,608,753 6,481,578 190,044,995
Note: (1) Source: the City’s audited financial statement for the fiscal year ending December 31, 2019.
PROPERTY ASSESSMENT AND TAX INFORMATION
As a home-rule municipality, the City has the ability to levy real property taxes on the taxable property in the
City without limitation as to rate or amount. The City levies real property taxes for general government purposes,
pension contributions, and general obligation debt service. Real property taxes are applied to taxable property based
on its assessed value (less various exemptions), as equalized among counties by the Department of Revenue. This is
referred to as the equalized assessed valuation or “EAV.” See “Real Property Assessment, Tax Levy, and
Collections Procedures” herein.
The following table shows the City’s EAV for the last ten years.
Historical EAV(1)
Percentage
Tax Year EAV(2) Change
2010 ..................... $3,041,884,087 (7.99%)(3)(4)
2011 ..................... 2,727,367,573 (10.34%)
2012 ..................... 2,514,621,552 (7.80%)
2013 ..................... 2,201,697,038 (12.44%)(4)
2014 ..................... 2,244,569,975 1.95%
2015 ..................... 2,196,021,525 (2.16%)
2016 ..................... 2,670,411,769 21.60%(4)
2017 ..................... 2,740,060,120 2.61%
2018 ..................... 2,720,580,914 (0.71%)
2019 ..................... 3,432,148,547 26.15%(4)
Notes: (1) Source: the City's audited financial statement for
fiscal year ending December 31, 2018 and the
Cook County Clerk.
(2) Does not include TIF incremental values.
(3) Percent change based on 2009 EAV of
$3,305,989,369.
(4) Reassessment years.
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City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
30
For the 2018 levy year, the City's EAV was comprised of 79.03% residential, 1.14% industrial, 19.77%
commercial, and less than 1% farm and railroad property valuations. The 2019 EAV by property class is currently
unavailable.
EAV by Classification of Property(1)
Levy Years
Property Class 2015 2016(2) 2017 2018 2019(2)
Residential .............................. $1,751,252,888 $2,151,672,082 $2,178,182,897 $2,150,065,734
Farm ....................................... 15,467 15,467 15,467 15,467 Detail
Commercial ............................. 410,670,248 483,830,858 527,589,667 537,739,734 Not
Industrial ................................. 32,549,681 33,333,491 32,680,857 31,050,996 Available
Railroad .................................. 1,533,241 1,559,871 1,591,232 1,708,983 _____________
Total ..................................... $2,196,021,525 $2,670,411,769 $2,740,060,120 $2,720,580,914 $3,432,148,547
Percent Change +(-) ............... (2.16%)(3) 21.60% 2.61% (0.71%) 26.15%
Notes: (1) Source: Cook County Clerk. Does not include TIF values.
(2) Triennial reassessment year.
(2) Percentage change based on 2014 EAV of $2,244,569,975.
Tax Increment Financing
Under Illinois law, municipalities may designate particular areas as redevelopment project areas and
may provide for tax increment financing for redevelopment project costs in those TIF districts. In a TIF
district, collections of real property taxes levied by all taxing bodies, to the extent attributed to increases in
the EAV of the TIF district over its EAV when the TIF district was so designated, are deposited in a special
tax allocation fund of the municipality and are available for use by the municipality to pay qualified
redevelopment costs with respect to the TIF district. Qualified redevelopment costs include, among other
items, costs of construction of public works or improvements, costs of rehabilitation of public or private
buildings, and costs of land acquisition. Amounts in the special tax allocation fund for a TIF district also may
be used to pay debt service on bonds issued by the municipality for qualified redevelopment costs of that
district (“TIF Bonds”). To the extent that the tax collections in respect of a TIF district are deposited in the
special tax allocation fund and used for qualified redevelopment costs or related debt service, they are not
available for other governmental purposes, including paying unrelated general obligation bonds of the
municipality.
As of tax year 2018, the City has designated four TIF districts is listed below. The total incremental
EAV of these districts for this tax year totaled $14,165,065. The EAV for these districts at the time the
districts were so designated (the base or “frozen” value) was $65,761,846.
Increment Financing Districts(1)
Year Year
Location/Name of TIF Established Expires Base EAV 2018 EAV Incremental EAV
Area 5 .................................... 2002 2025 $ 5,978,279 $12,778,689 $ 6,800,410
Area 6 .................................... 2004 2027 37,477,570 38,354,085 876,515
Chicago/Main ......................... 2012 2035 11,489,118 16,672,570 5,183,452
Dempster/Dodge ................... 2011 2034 10,816,879 12,121,567 1,304,688
Total ................................................................................................ $65,761,846 $79,926,911 $14,165,065
Note: (1) Source: Cook County Clerk.
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City of Evanston, Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
31
EAV of Tax Increment Financing Districts(1)
2014 2015 2016 2017 2018
Frozen Value…………... $ 99,927,882 $ 99,927,882 $ 91,489,225 $ 91,489,225 $65,761,846
Incremental Value…….. 67,584,148 64,362,312 68,721,151 77,954,625 14,165,065
Total EAV(1)…………… $157,025,794 $154,808,491 $158,901,401 $168,878,659 $79,926,911
Note: (1) Source: Cook County Clerk. The Total EAV of the TIF districts located in the City may not equal the sum of
the Frozen Value and the Incremental EAV where the current EAV of certain TIF districts is less than the
Frozen Value.
TIF Bonds may, in some cases, also be general obligations of the municipality. In that case general
obligation bonds, in addition to their other claims for payment, may have a claim for payment from the
amounts on deposit in the special tax allocation fund for that TIF district.
Special Service Areas
Under Illinois law, municipalities may establish special service areas and may levy real property taxes
with respect to taxable real property within the special service area to pay costs of special municipal services
for the area or to pay debt service on bonds of the municipality issued to provide those special services.
The City has established a number of special service areas for the upgrade of streets and sidewalks in
its central business district. Taxes levied and collected with respect to special service areas are not shown as
general revenues of the City.
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Property Tax Rates
Property tax rates for City purposes, as well as rates for governmental bodies that substantially overlap the
City are shown below.
Representative Tax Rates(1)
(Per $100 EAV)
Levy Years
2015 2016 2017 2018 2019
City Rates:
Corporate .................................................... $ 0.390 $0.295 $0.294 $0.388 $0.316
Bond and Interest ....................................... 0.499 0.423 0.409 0.413 0.399
Garbage ...................................................... 0.000 0.000 0.015 0.031 0.040
Police Pension ............................................ 0.421 0.379 0.378 0.382 0.326
Fire Pension ................................................ 0.329 0.301 0.300 0.300 0.269
IMRF ........................................................... 0.124 0.102 0.093 0.056 0.063
General Assistance ..................................... 0.000 0.000 0.000 0.000 0.000
Total City Rate ......................................... $ 1.762 $1.501 $1.490 $1.570 $1.413
Other(2):
Cook County ............................................... $ 0.552 $0.533 $0.496 $0.489 $0.454
Cook County Forest Preserve District ........ 0.069 0.063 0.062 0.060 0.059
Metropolitan Water Reclamation District .... 0.426 0.406 0.402 0.396 0.389
Consolidated Elections ............................... 0.034 0.000 0.031 0.000 0.030
City of Evanston - Library Fund .................. 0.282 0.241 0.247 0.254 0.218
City of Evanston - General Assistance ....... 0.038 0.035 0.034 0.034 0.033
North Shore Mosquito Abatement District .. 0.012 0.010 0.010 0.010 0.009
Elementary School District 65 ..................... 3.810 3.676 3.673 3.891 3.185
Evanston Township High School 202 ......... 2.792 2.332 2.329 2.462 2.024
Oakton Community College District 535 ..... 0.271 0.231 0.232 0.246 0.221
Total Rate ................................................ $10.048 $9.028 $9.006 $9.412 $8.035
Notes: (1) Source: Cook County Clerk.
(2) Representative tax rates for other government units are from Evanston Township tax code 17001, which represents the
largest portion of the City’s 2019 EAV, the most current available.
The following table shows the collection history for real property taxes levied by the City.
Tax Extensions and Collections(1)
Levy Coll. Taxes Total Collections(3)
Year Year Extended(2) Amount Percent
2010 ............... 2011 ..................... $41,479,398 $40,176,467 96.86%(4)
2011 ............... 2012 ..................... 43,397,590 42,412,945 97.73%
2012 ............... 2013 ..................... 43,330,121 42,335,505 97.70%
2013 ............... 2014 ..................... 43,869,798 43,101,105 98.25%
2014 ............... 2015 ..................... 45,557,079 44,551,112 97.79%
2015 ............... 2016 ..................... 46,394,914 45,180,452 97.38%
2016 ............... 2017 ..................... 47,538,529 46,820,921 98.49%
2017 ............... 2018 ..................... 48,161,247 47,063,613 97.72%
2018 ............... 2019 ..................... 49,712,625 49,249,972 99.07%
2019 ............... 2020 ..................... 48,496,259 ----------- In Collection -----------
Notes: (1) Source: the City’s audited financial statement for the fiscal year
ending December 31, 2019.
(2) Tax extensions have been adjusted for abatements.
(3) Total collections include back taxes, taxpayer refunds, interest, etc.
(4) Percent change based on $38,482,665 for the 2009 levy year.
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The following table shows the ten largest property taxpayers in the City.
Principal Taxpayers(1)
Taxpayer Name Business/Service 2018 EAV(2)
Orrington TT LLC Golub ......................................................................... Commercial Buildings and Public Parking Garage ........................ $ 29,159,650
McCaffery Interests ................................................................................. Real Property................................................................................. 23,632,591
Rotary International ................................................................................. Non-Profit Organization ................................................................. 22,264,299
FSP 909 Davis Street ............................................................................. Real Property................................................................................. 18,635,861
MB Sherman Highlands .......................................................................... Real Property................................................................................. 16,804,620
Omni Orrington Hotel .............................................................................. Hotel .............................................................................................. 14,025,048
Northshore University Health .................................................................. Healthcare ..................................................................................... 13,925,303
TIAA PK Evanston Inc. ........................................................................... Apartment Building, Super Maker, Retail Store ............................. 12,853,995
1890 Maple LLC ...................................................................................... Apartments .................................................................................... 12,744,427
Evanston LLC ......................................................................................... Real Property................................................................................. 12,644,289
Total ............................................................................................................................................................................................................. $176,690,083
Ten Largest Taxpayers as a Percent of the City’s 2018 EAV ($2,720,580,914) ......................................................................................... 6.49%
Notes: (1) Source: Cook County Clerk.
(2) Every effort has been made to seek out and report the largest taxpayers. However, many of the taxpayers listed contain multiple
parcels and it is possible that some parcels and their valuations have been overlooked. The 2018 EAV is the most current
available.
REAL PROPERTY ASSESSMENT, TAX LEVY AND COLLECTION PROCEDURES
Summary of Property Assessment, Tax Levy and Collection Procedures
A separate tax to pay the principal of and interest on the Bonds will be levied on all taxable real property
within the City. The information under this caption describes the current procedures for real property assessments,
tax levies and collections in the County. There can be no assurance that the procedures described herein will not
change.
Real Property Assessment
The County Assessor (the “Assessor”) is responsible for the assessment of all taxable real property within the
County, including such property located within the boundaries of the City, except for certain railroad property,
pollution control facilities and low sulfur dioxide emission coal-fueled devices, which are assessed directly by the
Department. For triennial reassessment purposes, Cook County is divided into three Districts: west and south
suburbs (the “South Tri”), north and northwest suburbs (the “North Tri”), and the City of Chicago (the “City Tri”).
The City is located in the North Tri and was last reassessed for the 2016 tax levy year. The City will next be
reassessed for the 2019 levy year.
Real property in the County is separated into classes for assessment purposes. After the Assessor establishes
the fair market value of a parcel of property, that value is multiplied by the appropriate classification percentage to
arrive at the assessed valuation (the “Assessed Valuation”) for the parcel. Such classification percentages range from
10% for certain residential, commercial and industrial property to 25% for other industrial and commercial property.
Property is classified for assessment into six basic categories, each of which is assessed at various
percentages of fair market value as follows: Class 1 - unimproved real estate (10%); Class 2 - residential (10%);
Class 3 - rental-residential (16% in tax year 2009, 13% in tax year 2010, and 10% in tax year 2011 and subsequent
years); Class 4 - not-for-profit (25%); Class 5a - commercial (25%); and Class 5b - industrial (25%).
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In addition, property may be temporarily classified into one of eight additional assessment classification
categories. Upon expiration of such classification, property so classified will revert to one of the basic six
assessment classifications described above. The additional assessment classifications are as follows:
CLASS DESCRIPTION OF QUALIFYING PROPERTY ASSESSMENT PERCENTAGE
REVERTS TO
CLASS
6b Newly constructed industrial properties or
substantially rehabilitated sections of existing
industrial properties
10% for first 10 years and any
10 year renewal; if not renewed,
15% in year 11, 20% in year 12
5b
C
Industrial property that has undergone
environmental testing and remediation
10% for first 10 years, 15% in
year 11, 20% in year 12
5b
Commercial property that has undergone
environmental testing and remediation
10% for first 10 years, 15% in
year 11, 20% in year 12
5a
7a/7b Newly constructed or substantially rehabilitated
commercial properties in an area in need of
commercial development
10% for first 10 years, 15% in
year 11, 20% in year 12
5a
7c Newly constructed or rehabilitated commercial
buildings and acquisition of abandoned property
and rehabilitation of buildings thereon including
the land upon which the buildings are situated
and the land related to the rehabilitation
10% for first 3 years and any 3
year renewal; if not renewed, 15%
in year 4, 20% in year 5
5a
8
Industrial properties in enterprise communities or
zones in need of substantial revitalization
10% for first 10 years and any
10-year renewal; if not renewed,
15% in year 11, 20% in year 12
5b
Commercial properties in enterprise communities
or zones in need of substantial revitalization
10% for first 10 years, 15% in
year 11, 20% in year 12
5a
9 New or substantially rehabilitated multi-family
residential properties in target areas,
empowerment or enterprise zones
10% for first 10 years and any
10 year renewal
As
Applicable
S Class 3 properties subject to Section 8 contracts
renewed under the “Mark up to Market” option
10% for term of Section 8 contract
renewal and any subsequent
renewal
3
L
Substantially rehabilitated Class 3, 4 or 5b
properties qualifying as “Landmark” or
“Contributing” buildings
10% for first 10 years and any
10-year renewal; if not renewed,
15% in year 11, 20% in year 12
3, 4, or 5b
Substantially rehabilitated Class 5a properties
qualifying as “Landmark” or “Contributing”
buildings
10% for first 10 years, 15% in
year 11, 20% in year 12
5a
The Assessor has established procedures enabling taxpayers to contest their proposed Assessed Valuations.
Once the Assessor certifies its final Assessed Valuations, a taxpayer can seek review of its assessment by appealing to
the Cook County Board of Review (the “Board of Review”), which consists of three commissioners elected by the
voters of the County. The Board of Review has the power to adjust the Assessed Valuations set by the Assessor.
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Owners of residential property having six or fewer units are able to appeal decisions of the Board of Review
to the Illinois Property Tax Appeal Board (the “PTAB”), a statewide administrative body. The PTAB has the power
to determine the Assessed Valuation of real property based on equity and the weight of the evidence. Taxpayers may
appeal the decision of PTAB to either the Circuit Court of Cook County (the “Circuit Court”) or the Illinois
Appellate Court under the Illinois Administrative Review Law.
As an alternative to seeking review of Assessed Valuations by PTAB, taxpayers who have first exhausted
their remedies before the Board of Review may file an objection in the Circuit Court. The procedure under this
alternative is similar to the judicial review procedure described in the immediately preceding paragraph, however, the
standard of proof differs. In addition, in cases where the Assessor agrees that an assessment error has been made
after tax bills have been issued, the Assessor can correct any factual error, and thus reduce the amount of taxes due,
by issuing a Certificate of Error. Certificates of Error are not issued in cases where the only issue is the opinion of
the valuation of the property.
Equalization
After the Assessor has established the Assessed Valuation for each parcel for a given year, and following any
revisions by the Board of Review or PTAB, the Department is required by statute to review the Assessed Valuations.
The Department establishes an equalization factor (the “Equalization Factor”), commonly called the “multiplier,” for
each county to make all valuations uniform among the 102 counties in the State. Under State law, the aggregate of
the assessments within each county is to be equalized at 33-1/3% of the estimated fair cash value of real property
located within the county prior to any applicable exemptions. One multiplier is applied to all property in the County,
regardless of its assessment category, except for certain farmland property and wind energy assessable property,
which are not subject to equalization.
Once the Equalization Factor is established, the Assessed Valuation, as revised by the Board of Review or
PTAB, is multiplied by the Equalization Factor to determine the EAV of that parcel. The EAV for each parcel is the
final property valuation used for determination of tax liability. The aggregate EAV for all parcels in any taxing
body’s jurisdiction, plus the valuation of property assessed directly by the Department, constitute the total real estate
tax base for the taxing body, which is used to calculate tax rates (the “Assessment Base”). The following table sets
forth the Equalization Factor for the County for the last 10 tax levy years.
TAX LEVY YEAR EQUALIZATION FACTOR
2009 3.3701
2010 3.3000
2011 2.9706
2012 2.8056
2013 2.6621
2014 2.7253
2015 2.6685
2016 2.8032
2017 2.9627
2018 2.9109
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Exemptions
The Illinois Property Tax Code, as amended (the “Property Tax Code”), exempts certain property from
taxation. Certain property is exempt from taxation on the basis of ownership and/or use, including, but not limited
to, public parks, not-for-profit schools, public schools, churches, not-for-profit hospitals and public hospitals. In
addition, the Property Tax Code provides a variety of homestead exemptions, which are discussed below.
An annual General Homestead Exemption provides that the EAV of certain property owned and used for
residential purposes (“Residential Property”) may be reduced by the amount of any increase over the 1977 EAV, up
to a maximum reduction of $10,000 for tax year 2017 and thereafter.
The Long-Time Occupant Homestead Exemption limits the increase in EAV of a taxpayer’s homestead
property to 10% per year if such taxpayer has owned the property for at least 10 years as of January 1 of the
assessment year (or 5 years if purchased with certain government assistance) and has a household income of
$100,000 or less (“Qualified Homestead Property”). If the taxpayer’s annual income is $75,000 or less, the EAV of
the Qualified Homestead Property may increase by no more than 7% per year. There is no exemption limit for
Qualified Homestead Properties.
The Homestead Improvement Exemption applies to Residential Property that has been improved or rebuilt in
the two years following a catastrophic event, as defined in the Property Tax Code. The exemption is limited to an
annual maximum amount of $75,000 for up to four years, to the extent the Assessed Valuation is attributable solely to
such improvements or rebuilding.
The Senior Citizens Homestead Exemption annually reduces the EAV on residences owned and occupied by
senior citizens. Beginning with tax year 2017, the maximum exemption is $8,000.
The Senior Citizens Assessment Freeze Homestead Exemption freezes property tax assessments for
homeowners who are 65 and older, reside in their property as their principal place of residence and receive a
household income not in excess of (i) $55,000 through assessment year 2016 and (ii) $65,000 beginning in
assessment year 2017. This exemption grants to qualifying senior citizens an exemption equal to the difference
between (a) the current EAV of the residence and (b) the EAV of a senior citizen’s residence for the year prior to the
year in which he or she first qualifies and applies for the exemption, plus the EAV of improvements since such year.
Beginning in tax year 2017, the amount of the exemption is equal to the greater of the amount calculated as described
in the previous sentence (as more completely set forth in the Property Tax Code) or $2,000.
Beginning January 1, 2015 purchasers of certain single family homes and residences of one to six units
located in certain targeted areas (as defined in the Property Tax Code) can apply for the Community Stabilization
Assessment Freeze Pilot Program. To be eligible the purchaser must meet certain requirements for rehabilitating the
property, including expenditures of at least $5 per square foot, adjusted by the Consumer Price Index (“CPI”). Upon
meeting the requirements, the assessed value of the improvements is reduced by (a) 90% in the first seven years, (b)
65% in the eighth year and (c) 35% in the ninth year. The benefit ceases in the tenth year. The program will be
phased out by June 30, 2029.
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The Natural Disaster Homestead Exemption (the “Natural Disaster Exemption”) applies to homestead
properties containing a residential structure that has been rebuilt following a natural disaster occurring in taxable year
2012 or any taxable year thereafter. A natural disaster is an occurrence of widespread or severe damage or loss of
property resulting from any catastrophic cause including but not limited to fire, flood, earthquake, wind, or storm.
The Natural Disaster Exemption is equal to the EAV of the residence in the first taxable year for which the taxpayer
applies for the exemption minus the base amount. To be eligible for the Natural Disaster Exemption, the residential
structure must be rebuilt within two years after the date of the natural disaster, and the square footage of the rebuilt
residential structure may not be more than 110% of the square footage of the original residential structure as it
existed immediately prior to the natural disaster. The Natural Disaster Exemption remains at a constant amount until
the taxable year in which the property is sold or transferred.
Three exemptions are available to veterans of the United States armed forces. The Veterans with Disabilities
Exemption for Specially-Adapted Housing exempts up to $100,000 of the Assessed Valuation of property owned and
used exclusively by veterans with a disability, their spouses or unmarried surviving spouses. Qualification for this
exemption requires the veteran’s disability to be of such a nature that the federal government has authorized payment
for purchase of specially adapted housing under the U.S. Code as certified to annually by the Illinois Department of
Veterans Affairs or for housing or adaptations donated by a charitable organization to such disabled veteran.
The Standard Homestead Exemption for Veterans with Disabilities provides an annual homestead exemption
to veterans with a service-connected disability based on the percentage of such disability. If the veteran has a (a)
service-connected disability of 30% or more but less than 50%, the annual exemption is $2,500, (b) service-
connected disability of 50% or more but less than 70%, the annual exemption is $5,000, and (c) service-connected
disability of 70% or more, the property is exempt from taxation.
The Returning Veterans’ Homestead Exemption is available for property owned and occupied as the principal
residence of a veteran in the assessment year, and the year following the assessment year, in which the veteran
returns from an armed conflict while on active duty in the United States armed forces. This provision grants a
one-time, two-year homestead exemption of $5,000.
Finally, the Homestead Exemption for Persons with Disabilities provides an annual homestead exemption in
the amount of $2,000 for property that is owned and occupied by certain disabled persons who meet State-mandated
guidelines.
Tax Levy
As part of the annual budgetary process of governmental units (the “Units”) with power to levy taxes in the
County, the designated body for each Unit annually adopts proceedings to levy real estate taxes. The administration
and collection of real estate taxes is statutorily assigned to the County Clerk and the County Treasurer. After the
Units file their annual tax levies, the County Clerk computes the annual tax rate for each Unit. The County Clerk
computes the Unit’s maximum allowable levy by multiplying the maximum tax rate for that Unit by the prior year’s
EAV for all property currently in the City. The prior year’s EAV includes the EAV of any new property, the current
year value of any annexed property and any recovered tax increment value, minus any disconnected property for the
current year under the Limitation Law. The tax rate for a Unit is computed by dividing the lesser of the maximum
allowable levy or the actual levy by the current year’s EAV.
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Extensions
The County Clerk then computes the total tax rate applicable to each parcel of real property by aggregating
the tax rates of all of the Units having jurisdiction over the particular parcel. The County Clerk extends the tax by
entering the tax (determined by multiplying the total tax rate by the EAV of that parcel for the current assessment
year) in the books prepared for the County Collector (the “Warrant Books”) along with the tax rates, the Assessed
Valuation and the EAV. The Warrant Books are the County Collector’s authority for the collection of taxes and are
used by the County Collector as the basis for issuing tax bills to all property owners.
Collections
Property taxes are collected by the County Collector, who is also the County Treasurer, who remits to each
Unit its share of the collections. Taxes levied in one year become payable during the following year in two
installments, the first due on March 1 and the second on the later of August 1 or 30 days after the mailing of the tax
bills. A payment due is deemed to be paid on time if the payment is postmarked on the due date. Beginning with the
first installment payable in 2010, the first installment is equal to 55% of the prior year’s tax bill. However, if a
Certificate of Error is approved by a court or certified on or before November 30 of the preceding year and before
the estimated tax bills are prepared, then the first installment is instead based on the certain percentage of the
corrected prior year’s tax bill. The second installment is for the balance of the current year’s tax bill, and is based on
the then current tax year levy, assessed value and Equalization Factor, and reflects any changes from the prior year
in those factors. The following table sets forth the second installment penalty date for the last 10 tax levy years in the
County; the first installment penalty date has been March 1 for all such years. However, for 2010, the first
installment penalty date was established as April 1 by statute.
SECOND INSTALLMENT
TAX LEVY YEAR PENALTY DATE
2009 December 13, 2010
2010 November 1, 2011
2011 August 1, 2012
2012 August 1, 2013
2013 August 1, 2014
2014 August 3, 2015
2015 August 1, 2016
2016 August 1, 2017
2017 August 1, 2018
2018 August 1, 2019
It is possible that the changes to the assessment appeals process described above will cause delays similar to
those experienced in past years in preparation and mailing of the second installment in future years. The County may
provide for tax bills to be payable in four installments instead of two. However, the County has not required
payment of tax bills in four installments. During the periods of peak collections, tax receipts are forwarded to each
Unit on a weekly basis. Upon receipt of taxes from the County Collector, the City promptly credits the taxes
received to the funds for which they were levied.
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With 90 days following the second installment due date, the County Collector presents the Warrant Books to
the Circuit Court and applies for a judgment for all unpaid taxes. The court orders resulting from the application for
judgment provides for an Annual Tax Sale (the “Annual Tax Sale”) of unpaid taxes shown on that year’s Warrant
Books. A public sale is held, at which time successful tax buyers pay the unpaid taxes plus penalties. In each such
public sale, the collector can use any “automated means.” Unpaid taxes accrue penalties at the rate of 1.5% per
month from their due date until the date of sale. Taxpayers can redeem their property by paying the amount paid at
the sale, plus a maximum of 12% for each six-month period after the sale. If no redemption is made within the
applicable redemption period (ranging from six months to two and one-half years depending on the type and
occupancy of the property) and the tax buyer files a petition in the Circuit Court, notifying the necessary parties in
accordance with the applicable law, the tax buyer receives a deed to the property. In addition, there are
miscellaneous statutory provisions for foreclosure of tax liens.
If there is no sale of the tax lien on a parcel of property at the Annual Tax Sale, the taxes are forfeited and
the property becomes eligible to be purchased at any time thereafter at an amount equal to all delinquent taxes and
interest accrued to the date of purchase. Redemption periods and procedures are the same as applicable to the Annual
Tax Sale.
The Scavenger Sale (the “Scavenger Sale”), like the Annual Tax Sale, is a sale of unpaid taxes. The
Scavenger Sale is held every two years on all property on which two or more years’ taxes are delinquent. The sale
price of the unpaid taxes is the amount bid at such sale, which may be less than the amount of delinquent taxes.
Redemption periods vary from six months to two and a half years depending upon the type and occupancy of the
property.
The City is a Home Rule unit of government and is not subject to the Limitation Law.
Truth in Taxation Law
Legislation known as the Truth in Taxation Law (the “Law”) limits the aggregate amount of certain taxes
which can be levied by, and extended for, a taxing district to 105% of the amount of taxes extended in the preceding
year unless specified notice, hearing and certification requirements are met by the taxing body. The express purpose
of the Law is to require published disclosure of, and hearing upon, an intention to adopt a levy in excess of the
specified levels. The provisions of the Law do not apply to levies made to pay principal of and interest on the Bonds.
The City covenanted in the Bond Ordinance that it will not take any action or fail to take any action which would
adversely affect the ability of the City to levy and collect the taxes levied by the City for payment of principal of and
interest on the Bonds. The City also covenanted that it and its officers will comply with all present and future laws
concerning the levy, extension and collection of such taxes levied by the City, collected and deposited as provided in
the Bond Ordinance.
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FINANCIAL INFORMATION
Summary of Financial Information
The City’s financial statements are audited annually by certified public accountants. The City’s financial
statements are completed on a modified accrual basis of accounting consistent with generally accepted accounting
principles applicable to governmental entities.
The following summary of financial information is taken from the CAFR of the City for fiscal years ended
December 31, 2015 through December 31, 2019. This summary does not purport to be complete, copies of which
are available upon request. Reference should be made to the CAFR for fiscal year ended December 31, 2019
included as APPENDIX A of this Official Statement. Sikich LLP has neither reviewed nor approved this summary.
No Consent or Updated Information Requested of the Auditor
The tables contained in this “FINANCIAL INFORMATION” section (the “Excerpted Financial
Information”) are from the audited financial statements of the City, including the audited financial statements for the
fiscal year ended December 31, 2019 (the “2019 Audit”), which was approved by formal action of the City Council
and attached to this Official Statement as APPENDIX A. The City has not requested the Auditor to update
information contained in the Excerpted Financial Information or the 2019 Audit; nor has the City requested that the
Auditor consent to the use of the Excerpted Financial Information or the 2019 Audit in this Official Statement. Other
than as expressly set forth in this Official Statement, the financial information contained in the Excerpted Financial
Information and 2019 Audit has not been updated since the date of the 2019 Audit. The inclusion of the Excerpted
Financial Information and 2019 Audit in this Official Statement in and of itself is not intended to demonstrate the
fiscal condition of the City since the date of the 2019 Audit. Questions or inquiries relating to financial information
of the City since the date of the 2019 Audit should be directed to the City.
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Statement of Net Position(1)
Audited as of December 31 Draft
2016 2017 2017 2018 2019
ASSETS:
Cash and Equivalents ........................................................... $ 33,670,978 $ 18,901,196 $ 15,457,547 $ 22,062,904 $ 15,356,403
Investments ........................................................................... 20,845,279 22,197,493 30,529,881 39,997,847
Receivables, Net of Allowance for Uncollectibles:
Property Taxes .................................................................... 39,341,669 40,496,906 40,970,189 42,535,188 46,888,583
Utility Taxes ........................................................................ 695,078 810,741 773,993 691,680 694,112
Notes ................................................................................... 8,826,272 8,143,355 8,435,420 300,000 400,000
Loans .................................................................................. 0 0 8,287,151 7,932,682
Special Assessments .......................................................... 303,578 236,596 616,153 505,950 482,723
Other ................................................................................... 1,086,214 2,019,471 1,890,739 2,242,069 974,586
Due from Other Governments ............................................... 8,849,902 8,099,813 6,897,928 7,594,341 9,131,085
Due from Component Unit .................................................... 505,111 843,954 0 184,855
Due from Fiduciary Funds ..................................................... 0 5,000 10,000 0
Internal Balances .................................................................. 1,464,686 217,508 142,598 (20,676) (816,877)
Inventories ............................................................................ 892,809 881,649 963,433 1,257,595 1,407,988
Prepaid Items ........................................................................ 1,897,919 2,437,950 1,505,795 543,658 2,231,472
Other Assets ......................................................................... 0 0 0 0 0
Net Pension Asset - IMRF .................................................... 0 0 0 8,569,417 0
Restricted Assets:
Cash and Equivalents and Investments .............................. 0 0 0 0 0
Capital Assets:
Capital Assets Not Being Depreciated ................................ 26,201,405 26,043,940 37,236,311 53,638,172 87,412,008
Capital Assets Being Depreciated, Net ............................... 139,908,905 141,634,859 136,489,442 132,969,350 131,245,836
Total Assets ...................................................................... $263,644,526 $271,618,217 $273,587,041 $311,891,535 $343,338,448
DEFERRED OUTFLOWS OF RESOURCES:
Pension Items - Police .......................................................... $ 8,804,263 $ 13,132,006 $ 17,597,313 $ 18,486,534 $ 22,189,652
Pension Items - Fire .............................................................. 7,048,312 8,498,842 13,605,333 12,660,843 15,614,276
OPEB Items .......................................................................... 0 0 0 0 2,466,349
Pension Items - IMRF ........................................................... 15,016,137 18,078,641 12,906,817 2,816,383 17,493,657
Total Deferred Outflows of Resources .............................. $ 30,868,712 $ 39,709,489 $ 44,109,463 $ 33,963,760 $ 57,763,934
Total Assets and Deferred Outflows of Resources ........... $294,513,238 $311,327,706 $317,696,504 $345,855,295 $401,102,382
LIABILITIES:
Vouchers Payable ................................................................. $ 5,603,173 $ 6,966,964 $ 9,540,454 $ 9,305,731 $ 16,577,344
Accrued Payroll ..................................................................... 600,834 839,121 1,110,921 1,164,967 2,261,457
Accrued Interest .................................................................... 374,114 340,667 378,652 416,505 487,754
Other Payables ..................................................................... 0 0 0 0
Due to Other Governments ................................................... 213,634 442,788 94,969 98,654 128,501
Pension Contribution Payable ............................................... 0 0 0 0
Due to Component Unit ........................................................ 0 309,962 12,794 0 324,908
Due to Fiduciary Fund ........................................................... 47,302 60,757 60,020 71,534 33,398
Unearned Revenue ............................................................... 328,675 1,246,032 1,092,133 1,062,423 1,075,374
Noncurrent Liabilities:
Due Within One Year .......................................................... 19,790,021 21,946,797 16,556,417 17,560,617 16,025,178
Due in More Than One Year ............................................... 297,787,184 337,312,768 341,857,594 380,901,001 410,052,020
Total Liabilities .................................................................. $324,744,937 $369,465,856 $370,703,954 $410,581,432 $446,965,934
DEFERRED INFLOWS OF RESOURCES:
Pension Items - Police Pension ............................................ $ 2,032,166 $ 1,524,126 $ 2,678,500 $ 7,430,082 $ 7,823,290
Pension Items - Fire Pension ................................................ 0 0 2,699,350 2,645,470 6,779,910
Pension Items - IMRF ........................................................... 0 0 1,693,721 14,763,695 3,770,156
OPEB Items .......................................................................... 0 0 0 1,090,158 986,277
Property Taxes Levied for Future Periods ............................ 39,380,879 40,496,906 40,970,189 42,535,188 46,888,583
Total Deferred Inflows of Resources ................................. $ 41,413,045 $ 42,021,032 $ 48,041,760 $ 68,464,593 $ 66,248,216
Total Liabilities and Deferred Inflows of Resources .......... $366,157,982 $411,486,888 $418,745,714 $479,046,025 $513,214,150
NET POSITION:
Net Investment in Capital Assets .......................................... $ 47,952,870 $ 51,587,637 $ 51,574,591 $ 52,536,443 $ 53,783,908
Restricted .............................................................................. 16,408,973 18,523,340 11,990,220 8,708,515 15,555,267
Unrestricted ........................................................................... (136,006,587) (170,270,160) (164,614,021) (194,435,688) (181,450,943)
Total Net Position .............................................................. $ (71,644,744) $(100,159,183) $(101,049,210) $(133,190,730) $(112,111,768)
Note: (1) Source: the City’s audited financial statements for years ending December 31, 2015-2019.
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Statement of Activities
Governmental Activities
Net (Expense) Revenue and Changes in Net Position(1)
For the Fiscal Year Ended December 31 Draft
2015 2016 2017 2018 2019
GOVERNMENTAL ACTIVITIES:
General Management and Support ........................... $ (3,860,429) $ (8,062,835) $ (12,716,564) $ (11,011,284) $ (10,634,147)
Public Safety ............................................................. (54,200,206) (51,929,456) (57,355,765) (76,193,234) (51,408,088)
Public Works ............................................................. (16,352,919) (8,990,122) (21,699,349) (19,838,572) (17,792,490)
Health and Human Resource Development ............. (1,634,434) (2,200,993) (2,211,601) (2,389,876) (1,839,648)
Recreational and Cultural Opportunities ................... (4,759,492) (8,401,069) (8,621,626) (7,732,640) (4,700,095)
Housing and Economic Development ....................... (6,097,016) (8,064,132) 3,392,458 (665,896) 2,915,784
Interest ...................................................................... (3,756,570) (3,778,833) (3,354,290) (4,683,429) (5,453,818)
Total Governmental Activities ............................. $(90,661,066) $ (91,427,440) $(102,566,737) $(122,514,931) $ (88,912,502)
GENERAL REVENUES:
Taxes:
Property Tax ......................................................... $ 45,840,494 $ 45,610,041 $ 46,563,227 $ 47,101,540 $ 44,162,966
Other Taxes .......................................................... 4,144,317 4,558,031 7,034,356 8,322,498 9,257,763
Personal Property Replacement Taxes ................ 1,312,384 1,421,037 1,394,387 1,350,173 1,744,366
Sales and Home Rule Tax .................................... 17,758,320 17,932,528 16,070,630 16,962,657 16,905,373
Utility Tax .............................................................. 7,081,574 6,661,934 6,607,719 6,667,199 6,372,647
Liquor Tax ............................................................. 2,531,974 2,647,321 3,009,899 3,211,772 3,367,406
Parking Tax ........................................................... 2,614,820 2,616,846 2,965,327 2,983,168 3,271,175
Real Estate Transfer Tax ...................................... 3,485,534 3,527,714 3,888,522 3,805,801 2,671,279
Income Tax ............................................................. 8,266,906 7,155,930 6,767,021 7,185,203 7,991,868
Investment Income .................................................. 29,574 118,340 234,780 778,276 1,669,433
Miscellaneous ......................................................... 1,512,793 4,628,123 3,343,422 5,260,067 4,373,920
Transfers ................................................................. 631,410 433,484 3,797,420 1,480,488 8,203,268
Total General Revenues ..................................... $ 95,210,100 $ 97,311,329 $ 101,676,710 $ 105,108,842 $ 109,991,464
Change in Net Position ............................................. $ 4,549,034 $ 5,883,889 $ (890,027) $ (17,406,089) $ 21,078,962
Net Position - Beginning of Year ............................... $(76,193,778)(2) $(106,043,072)(2) $(100,159,183) $(115,784,641)(2) $(133,190,730)
Net Position - End of Year ........................................ $(71,644,744) $(100,159,183) $(101,049,210) $(133,190,730) $(112,111,768)
Notes: (1) Source: the City’s audited financial statements for years ending December 31, 2015-2019.
(2) As restated.
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General Fund(1)
Balance Sheet
Audited as of December 31 Draft
2015 2016 2017 2018 2019
ASSETS:
Cash and Equivalents ......................................................... $ 2,168,922 $ 1,230,734 $ 4,036,411 $ 3,061,672 $ 7,227,257
Investments ......................................................................... 0 5,093,668 1,731,308 1,046,721 1,508,466
Receivables:
Property Taxes .................................................................. 27,177,454 28,177,453 28,599,196 30,009,195 32,472,987
Utility ................................................................................. 695,078 810,741 773,993 691,680 694,112
Notes ................................................................................. 263,600 200,000 300,000 300,000 400,000
Other ................................................................................. 263,366 1,548,313 1,861,808 2,237,788 929,505
Due from Other Governments ............................................. 8,567,535 7,066,670 6,120,698 6,878,584 7,805,551
Due from Component Unit .................................................. 0 193,159 0 184,855
Due from Other Funds ........................................................ 2,497,033 3,430,218 3,846,698 5,598,151 7,318,558
Prepaid Items ...................................................................... 32,500 0 0 0
Advances to Fiduciary Funds .............................................. 0 5,000 10,000 0
Advances to Other Funds ................................................... 0 122,663 0 0
Inventories .......................................................................... 85,933 0 0 9,966 15,394
Total Assets .................................................................... $41,751,421 $47,878,619 $47,280,112 $50,018,612 $58,371,830
LIABILITIES:
Vouchers Payable ............................................................... $ 2,187,056 $ 3,042,151 $ 3,569,393 $ 2,997,845 $ 3,194,607
Accrued Payroll ................................................................... 600,834 839,121 1,110,921 1,164,967 2,261,457
Due to Other Funds ............................................................ 420,934 3,368,372 23,967 0 0
Due to Component Unit ...................................................... 0 0 0 0 324,908
Due to Fiduciary Funds ....................................................... 0 60,757 60,020 71,534 33,398
Advances from Other Funds ............................................... 596,000 476,800 476,800 1,857,600 4,119,200
Unearned Revenue ............................................................. 25,097 246,032 92,133 62,423 75,374
Total Liabilities ................................................................ $ 3,829,921 $ 8,033,233 $ 5,333,234 $ 6,154,369 $10,008,944
DEFERRED INFLOWS OF RESOURCES:
Property Taxes Levied for Future Periods .......................... $27,216,664 $28,177,453 $28,599,196 $30,009,195 $32,472,987
Total Deferred Inflows of Resources ............................... $27,216,664 $28,177,453 $28,599,196 $30,009,195 $32,472,987
Total Liabilities and Deferred Inflows of Resources ........ $31,046,585 $36,210,686 $33,932,430 $36,163,564 $42,481,931
FUND BALANCES:
Nonspendable ..................................................................... $ 118,433 $ 0 $ 300,000 $ 309,966 $ 415,394
Assigned ............................................................................. 5,671,992 5,045,638 4,179,617 4,303,220 4,329,586
Unassigned ......................................................................... 4,914,411 6,622,295 8,868,065 9,241,862 11,144,919
Total Fund Balances ....................................................... $10,704,836 $11,667,933 $13,347,682 $13,855,048 $15,889,899
Total Liabilities, Deferred Inflows, and Fund Balances ... $41,751,421 $47,878,619 $47,280,112 $50,018,612 $58,371,830
Note: (1) Source: the City’s audited financial statements for years ending December 31, 2015-2019.
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General Fund(1)
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Fiscal Year Ended December 31 Draft
2015 2016 2017 2018 2019
REVENUES:
Taxes .................................................................................. $ 52,628,569 $ 54,336,773 $ 58,812,954 $ 60,830,670 $ 62,839,205
Licenses and Permits .......................................................... 12,184,303 17,933,413 13,357,610 11,663,823 10,011,661
Intergovernmental ............................................................... 18,998,689 18,445,108 18,024,694 19,045,016 19,855,436
Charges for Service ............................................................ 8,224,155 8,694,803 8,679,945 9,993,411 8,840,673
Fines and Forfeits ............................................................... 3,554,188 3,611,901 3,467,693 3,765,058 5,108,237
Investment Income .............................................................. 6,573 30,285 38,558 94,929 210,357
Miscellaneous .................................................................... 950,964 1,338,381 1,858,107 2,536,638 1,777,486
Total Revenues ............................................................... $ 96,547,441 $104,390,664 $104,239,561 $107,929,545 $108,643,055
EXPENDITURES:
Current:
General Management and Support ................................... $ 11,753,081 $ 15,929,441 $ 16,839,903 $ 16,101,597 $ 16,725,107
Public Safety ..................................................................... 58,461,316 60,939,168 63,444,262 64,252,245 64,372,499
Public Works ..................................................................... 16,866,953 13,240,692 13,032,463 12,616,790 12,881,405
Health and Human Resource Development ..................... 3,140,999 3,021,327 3,110,698 3,141,991 2,989,435
Recreational and Cultural Opportunities ........................... 11,079,855 11,893,837 12,371,359 12,789,472 12,246,544
Housing and Economic Development ............................... 2,359,753 2,455,754 2,536,144 3,260,808 2,902,161
Total Expenditures .......................................................... $103,661,957 $107,480,219 $111,334,829 $112,162,903 $112,117,151
Excess (Deficiency) of Revenues Over Expenditures ....... $ (7,114,516) $ (3,089,555) $ (7,095,268) $ (4,233,358) $ (3,474,096)
OTHER FINANCING SOURCES (USES):
Transfers In ......................................................................... $ 7,769,334 $ 8,099,626 $ 12,446,096 $ 8,133,142 $ 8,817,013
Transfers Out ...................................................................... (3,169,989) (4,046,974) (3,671,079) (3,392,418) (3,308,066)
Total Other Financing Sources (Uses) ............................ $ 4,599,345 $ 4,052,652 $ 8,775,017 $ 4,740,724 $ 5,508,947
Net Change in Fund Balances ............................................ $ (2,515,171) $ 963,097 $ 1,679,749 $ 507,366 $ 2,034,851
Fund Balances - Beginning of Year .................................... $ 13,220,007(2) $ 10,704,836 $ 11,667,933 $ 13,347,682 $ 13,855,048
Fund Balances - End of Year .............................................. $ 10,704,836 $ 11,667,933 $ 13,347,682 $ 13,855,048 $ 15,889,899
Notes: (1) Source: the City’s audited financial statements for years ending December 31, 2015-2019.
(2) As restated.
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Overview of Budget for Fiscal Years 2018, 2019 and 2020
The total budget of the City for the fiscal year ending December 31, 2018 was $308.8 million. The General
Fund portion of the total budget for fiscal year ending December 31, 2018 was $114.2 million. The City ended the
fiscal year ending December 31, 2018 for the General Fund with a surplus of $507,366.
The total budget of the City for the fiscal year ending December 31, 2019 was $319.2 million. The General
Fund portion of the total budget for fiscal year ending December 31, 2019 was $114.2 million. The City ended the
fiscal year ending December 31, 2019 for the General Fund with a surplus of $2.0 million.
The total budget of the City for the fiscal year ending December 31, 2020 is $317.3 million. The General
Fund portion of the total budget for fiscal year ending December 31, 2020 is $118.8 million. The City expects the
General Fund to end the fiscal year ending December 31, 2020 with a surplus of approximately $1.6 million,
excluding transfers.
General Fund(1)
Budget Financial Information
Projected
Budget Budget
Twelve Months Twelve Months
Ending Ending
12/31/2020 12/31/2021
REVENUES:
Property Taxes .................................................................................... $ 29,362,987 $ 30,386,622
Other Taxes ......................................................................................... 55,240,000 55,040,000
Oher Revenue ..................................................................................... 1,655,000 1,055,000
Licenses, Permits and Fees ................................................................ 7,663,550 7,663,550
Charges for Services ........................................................................... 10,187,350 10,187,350
Interfund Transfers .............................................................................. 8,979,103 8,599,103
Fines and Forfeitures ........................................................................... 4,670,500 4,670,500
Intergovernmental Revenue ................................................................ 1,006,967 1,006,967
Interest Income .................................................................................... 55,100 55,100
Total Revenues ................................................................................. $118,820,557 $118,664,192
EXPENDITURES:
General Government ........................................................................... $ 19,946,334 $ 19,810,305
Community Development .................................................................... 4,134,004 4,226,659
Police ................................................................................................... 41,131,727 42,585,548
Fire Management and Support ............................................................ 25,985,716 26,850,760
Health .................................................................................................. 1,374,177 1,397,250
Parks, Recreation and Community Service ......................................... 11,661,451 11,821,200
Public Works Agency ........................................................................... 12,967,082 12,630,021
Total Expenditures ............................................................................ $117,200,492 $119,321,743
Excess (Deficiency) of Revenues Over (Under) Expenditures ............ $ 1,620,065 $ (657,551)
Note: (1) Source: the City.
Insurance Coverage
The City maintains commercial all-risk property insurance with regard to City facilities, subject to a
deductible of $75,000 per occurrence. The City maintains general liability insurance for claims in excess of $2.0
million per occurrence.
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PENSION AND RETIREMENT OBLIGATIONS(1)
[TO BE UPDATED BY SYCAMORE]
Illinois Municipal Retirement Fund
The City contributes to the Illinois Municipal Retirement Fund (“IMRF”), a defined benefit agent multiple-
employer public employee retirement system that acts as a common investment and administrative agent for local
governments and school districts in the State (other than those covered by the Police or Firefighters' Pension
Plan). The Illinois Pension Code establishes the benefit provisions of the plan that can only be amended by the
Illinois General Assembly. IMRF issues a publicly available financial report that includes financial statements and
supplementary information for the plan as a whole, but not by individual employer. That report may be obtained
online at www.imrf.org or by writing to the Illinois Municipal Retirement Fund, 2211 York Road, Suite 500, Oak
Brook, Illinois 60523.
Plan Administration. All employees hired in positions that meet or exceed the prescribed annual hourly
standard must be enrolled in IMRF as participating members. The plan is accounted for on the economic resources
measurement focus and the accrual basis of accounting. Employer and employee contributions are recognized when
earned in the year that the contributions are required; benefits and refunds are recognized as an expense and
liability when due and payable.
Benefits Provided. IMRF provides two tiers of pension benefits. Employees hired before January 1, 2011,
are eligible for Tier 1 benefits. Tier 1 employees are vested for pension benefits when they have at least eight
years of qualifying service credit. Tier 1 employees who retire at age 55 (at reduced benefits) or after age 60 (at
full benefits) with eight years of service are entitled to an annual retirement benefit, payable monthly for life, in
an amount equal to 1-2/3% of the final rate of earnings, for the first 15 years of service credit, plus 2% for each
year of service credit after 15 years to a maximum of 75% of their final rate of earnings. The final rate of earnings
is the highest total earnings during any consecutive 48 months within the last 10 years of service, divided by 48.
Employees hired on or after January 1, 2011, are eligible for Tier 2 benefits. For Tier 2 employees,
pension benefits vest after ten years of service. Participating members who retire at age 62 (reduced benefits) or
after age 67 (full benefits) with ten years of credited service are entitled to an annual retirement benefit, payable
monthly for life, in an amount equal to 1-2/3% of their final rate of earnings, for the first 15 years of service
credit, plus 2% for each year of service credit after 15 years to a maximum of 75% of their final rate of earnings.
Final rate of earnings is the highest total earnings during any 96 consecutive months within the last 10 years of
service, divided by 96.
Plan Membership. At December 31, 2016, IMRF membership consisted of the following:
Inactive employees or their beneficiaries currently receiving benefits 664
Inactive employees entitled to but not yet receiving benefits 353
Active employees 539
Total 1,556
The IMRF data included in the table above included membership of both the City and the Library.
Contributions. Employees participating in IMRF are required to contribute 4.50% of their annual covered
salary to IMRF. The member rate is established by State statute. The City is required to contribute the remaining
amounts necessary to fund IMRF as specified by statute. The employer contribution rate for the calendar year
ended December 31, 2017 was 10.66% of covered payroll.
(1)Source: The City; CAFR for fiscal year ended 12/31/2017.
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Actuarial Assumptions. The City’s net pension liability was measured as of December 31, 2016 and the
total pension liability used to calculate the net pension liability was determined by an actuarial valuation performed
as of the same date using the following actuarial methods and assumptions:
Actuarial Valuation Date 12/31/2016
Actuarial Cost Method Entry‐age Normal
Asset Valuation Method Market Value
Inflation Rate 2.75%
Salary Increases 3.75% ‐ 14.50%
Investment Rate of Return 7.50%
Cost of Living Adjustments 3.00%
For nondisabled retirees, an IMRF specific mortality table was used with fully generational projection scale
MP-2014 (base year 2012). IMRF specific rates were developed from the RP-2014 Blue Collar Health Annuitant
Mortality Table with adjustments to match current IMRF experience. For disabled retirees, an IMRF specific
mortality table was used with fully generational projection scale MP-2014 (base year 2012). IMRF specific rates
were developed from the RP-2014 Disabled Retirees Mortality Table applying the same adjustment that were
applied for nondisabled lives. For active members, an IMRF specific mortality table was used with fully
generational projection scale MP-2014 (base year 2012). IMRF specific rates were developed from the RP-2014
Employee Mortality Table with adjustments to match current IMRF experience. Changes in assumptions related to
retirement age and mortality were made since the prior measurement date.
Discount Rate. The discount rate used to measure the total pension liability was 7.50%. The projection of
cash flows used to determine the discount rate assumed that member contributions will be made at the current
contribution rate and that the City contributions will be made at rates equal to the difference between actuarially
determined contribution rates and the member rate. Based on those assumptions, the City’s fiduciary net position
was projected to be available to make all projected future benefit payments of current plan members.
Discount Rate Sensitivity. The following is a sensitivity analysis of the net pension liability (asset) to
changes in the discount rate. The table below presents the net pension liability (asset) of the City calculated using
the discount rate of 7.50% as well as what the City’s net pension liability (asset) would be if it were calculated
using a discount rate that is 1 percentage point lower (6.50%) or 1 percentage point higher (8.50%) than the
current rate:
Current Discount Rate
1% Decrease (6.50%)(7.50%)1% Increase (8.50%)
City $41,946,384 $15,480,181 $(6,317,096)
Library 4,072,688 1,503,385 (613,344)
Total $46,019,072 $16,983,566 $(6,930,440)
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Schedule of Changes in Net Pension Liability and Related Ratios.
Total Pension Liability – Calendar Year Ending December 31, 2016
Service Cost $ 3,951,687
Interest 16,947,408
Changes in Benefit Terms ‐
Difference Between Expected and Actual Experience (2,905,680)
Changes of Assumptions (269,039)
Benefit Payments, including Refunds of Employee Contributions (12,270,564)
Net Change in Total Pension Liability 5,453,812
Total Pension Liability – Beginning of Year 230,426,570
Total Pension Liability – End of Year $235,880,382
Plan Fiduciary Net Position – Calendar Year Ending December 31, 2016
Contributions – Employer $ 3,963,856
Contributions – Employee 1,705,636
Net investment income 14,441,739
Benefit payments, including Refunds of Member Contributions (12,270,564)
Administrative Expense (142,981)
Net Change in Plan Fiduciary Net Position 7,697,686
Plan Fiduciary Net Position – Beginning 211,199,130
Plan Fiduciary Net Position – Ending $218,896,816
Employer Net Pension Liability $ 16,983,566
Plan Fiduciary Net Position as a % of Total Pension Liability 92.80%
Covered‐Employee Payroll $ 37,477,116
City’s Net Pension Liability as a % of Covered‐Employee Payroll 45.32%
Schedule of Employer Contributions.
Fiscal Year
Actuarially
Contribution
Covered
Contribution as
a % of Covered
Ended Determined Actual Deficiency %Employee Employee
December 31, Contribution Contribution (Excess)Contributed Payroll Payroll
2017 $3,698,900 $3,695,564 $ 3,336 99.9%$37,514,202 9.9%
2016 3,882,629 3,963,856 (81,227) 102.1% 37,477,116 10.6%
2015 3,977,718 4,018,268 (40,550)101.0%37,703,487 10.7%
Police and Firefighters’ Pension Plans
Plan Administration. The Police Pension Plan and Firefighters' Pension Plan are contributory, defined benefit
public employee retirement plans administered by the City and a Board of Trustees for each fund. All sworn City police
officers and firefighters are participants in the plans. The plans do not issue stand-alone financial reports and they are
not included in the report of a public employee retirement system or another entity. The City accounts for the Police
Pension and Firefighters' Pension Plans as pension trust funds.
The plans are governed by a five-member pension board. Two members appointed by the City's Council, one
elected by retired pension members, and two elected by active members, constitute the pension board.
The Police and Firefighters' Pension Plans are accounted for on the economic resources measurement focus and
the accrual basis of accounting. Employer and employee contributions are recognized when earned in the year that the
contributions are required, benefits and refunds are recognized on an expense and liability when due and payable.
For employer contributions, the City’s budget policy is to fund pension plans at the funding level recommended
annually by the actuary. The General Fund is used to liquidate the net pension liability.
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Benefits Provided. As provided for by State statute, the Police and Firefighters' Pension Funds provide
retirement benefits as well as death and disability benefits to employees grouped into two tiers. Tier 1 is for
employees hired prior to January 1, 2011 and Tier 2 is for employees hired after that date. The following is a
summary of the Police and Firefighters' Pension Funds as provided for by State statute.
Police Pension Plan
Tier 1 - Covered employees attaining the age of 50 or more with 20 or more years of creditable service are
entitled to receive an annual retirement benefit of one half of the salary attached to the rank on the last day of
service, or for one year prior to the last day, whichever is greater. The pension shall be increased by 2.5% of
such salary for each additional year of service over 20 years up to 30 years to a maximum of 75% of such
salary. Employees with at least 8 years but less than 20 years of credited service may retire at or after age 60 and
receive a reduced retirement benefit. The monthly pension of a police officer who retired with 20 or more years
of service after January 1, 1977 shall be increased annually, following the first anniversary date of retirement and
paid upon reaching at least age 55, by 3% of the original pension and 3% compounded annually thereafter.
Tier 2 - Covered employees attaining the age of 55 or more with 10 or more years of creditable service are
entitled to receive a monthly pension of 2.5% of the final average salary for each year of creditable service. The
salary is initially capped at $106,800 but increases annually thereafter and is limited to 75% of final average
salary. Employees with 10 or more years of creditable service may retire at or after age 50 and receive a reduced
retirement benefit. The monthly pension of a police officer shall be increased annually on the January 1 occurring
either on or after the attainment of age 60 or the first anniversary of the pension start date, whichever is later.
Each annual increase shall be calculated at 3% or one-half the annual unadjusted percentage increase in the
consumer price index (“CPI”), whichever is less.
Firefighters’ Pension Plan
Tier 1 - Covered employees attaining the age of 50 or more with 20 or more years of creditable service are
entitled to receive a monthly retirement benefit of one-half of the monthly salary attached to the rank held in the
fire service at the date of retirement. The monthly pension shall be increased by one-twelfth of 2.5% of such
monthly salary for each additional month over 20 years of service through 30 years of service to a maximum of
75% of such monthly salary. Employees with at least 10 years but less than 20 years of credited service may retire
at or after age 60 and receive a reduced retirement benefit. The monthly pension of a firefighter who retired with
20 or more years of service after January 1, 1977 shall be increased annually, following the first anniversary date
of retirement and paid upon reaching at least the age 55, by 3% of the original pension and 3% compounded
annually thereafter.
Tier 2 - Covered employees attaining the age of 55 or more with 10 or more years of creditable service are
entitled to receive a monthly pension of 2.5% of the final average salary for each year of creditable service. The
salary is initially capped at $106,800 but increases annually thereafter and is limited to 75% of final average
salary. Employees with 10 or more years of creditable service may retire at or after age 50 and receive a reduced
retirement benefit. The monthly pension of a firefighter shall be increased annually on the January 1 occurring
either on or after the attainment of age 60 or the first anniversary of the pension start date, whichever is later.
Each annual increase shall be calculated at 3% or one-half the annual unadjusted percentage increase in the CPI,
whichever is less.
Plan Membership. At January 1, 2017, plan membership consisted of the following:
Police Firefighters’
Inactive plan members or their beneficiaries currently receiving benefits 177 137
Inactive plan members entitled to but not yet receiving benefits 17 3
Active plan members 165 103
Total 359 243
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Contributions. Covered employees are required to contribute 9.91% of their base salary to the Police Pension
Plan. If an employee leaves covered employment with less than 20 years of service, accumulated employee contributions
may be refunded without accumulated interest. The City is required to contribute the remaining amounts necessary to
finance the plans as actuarially determined by an enrolled actuary. Effective January 1, 2011, the City's contributions
must accumulate to the point where the past service cost for the Police Pension Plan is 90% funded by the year 2040.
For the year ended December 31, 2017, the City's contribution was 67.09% of covered payroll.
Participants contribute a fixed percentage of their base salary to the Firefighters' Pension Plan. At December
31, 2017, the contribution percentage was 9.455%. If a participant leaves covered employment with less than 20 years
of service, accumulated participant contributions may be refunded without accumulated interest. The City is required to
contribute the remaining amounts necessary to finance the plan as actuarially determined by an enrolled actuary.
Effective January 1, 2011, the City’s contributions must accumulate to the point where the past service cost for the
Firefighters' Pension Plan is 90% funded by the year 2040. For the year ended December 31, 2017, the City’s
contribution was 79.58% of covered payroll.
Actuarial Assumptions(1). The City’s total pension liability was determined by an actuarial valuation performed
using the following actuarial methods and assumptions:
Police Firefighters’
Actuarial Valuation Date 12/31/2017 12/31/2017
Actuarial Cost Method Entry‐age Normal Entry‐age Normal
Asset Valuation Method Market Value Market Value
Inflation Rate 2.50% 2.50%
Salary Increases 7.36% ‐ 3.62% 7.36% ‐ 3.62%
Investment Rate of Return 6.50% 6.50%
Cost of Living Adjustments 3.00% ‐1.25%3.00% ‐ 1.25%
Mortality rates were based on the RP-2000 Combined Healthy Mortality table with a Blue Collar Adjustment,
projected to the valuation date using Scale BB; disabled mortality rate is based on RP-2000 Disabled Retiree Mortality
table, projected to the valuation date using Scale BB.
Discount Rate(1). The discount rate used to measure both the total police pension liability and the total
firefighters' pension liability was 6.50%. The projection of cash flows used to determine the discount rate assumed that
member contributions will be made at the current contribution rate and that the City contribution will be made at rates
equal to the difference between actuarially determined contribution rates and the member rate. Based on those
assumptions, both the Police Pension Plan's and the Firefighter’s Pension Plan's fiduciary net position was projected to
be available to make all projected future benefit payments of current plan members.
Discount Rate Sensitivity(1). The following is a sensitivity analysis of the net pension liability (asset) to changes
in the discount rate. The table below presents the net pension liability (asset) of the City calculated using the discount
rate of 6.50% as well as what the City’s net pension liability (asset) would be if it were calculated using a discount rate
that is 1 percentage point lower (5.50%) or 1 percentage point higher (7.50%) than the current rate:
Current Discount Rate
1% Decrease (5.50%)(6.50%)1% Increase (7.50%)
Police $134,626,063 $103,897,772 $ 78,684,576
Firefighters’ 111,627,360 89,151,276 70,686,477
Total $246,253,423 $193,049,048 $149,371,053
(1)Source: The City; Actuarial Valuation Reports for fiscal year ended 12/31/2017. The values contained in the Actuarial Valuation Reports for fiscal year ended 12/31/2017 assume Investment
Rates of Return of 6.50% for both the Police Pension Plan and Firefighters’ Pension Plan, which is an adjustment from the values contained in the CAFR for fiscal year ended 12/31/2017, which
assumed Investment Rates of Return of 6.25%.
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Schedule of Changes in Net Pension Liability and Related Ratios(1)
Total Pension Liability – Calendar Year Ending December 31, 2017
Police
Firefighters’
Service Cost $ 3,993,751 $ 2,813,961
Interest 14,088,889 10,507,435
Changes in Benefit Terms ‐ ‐
Difference Between Expected and Actual Experience 424,390 368,761
Changes of Assumptions ‐ ‐
Benefit Payments, including Refunds of Employee Contributions (11,475,943) (8,608,369)
Net Change in Total Pension Liability 7,031,087 5,080,788
Total Pension Liability – Beginning of Year 218,496,352 163,143,565
Total Pension Liability – End of Year $225,527,439 $168,224,353
Plan Fiduciary Net Position – Calendar Year Ending December 31, 2017
Contributions – Employer $ 10,300,549 $ 8,205,800
Contributions – Employee 1,521,467 974,992
Net investment income 15,240,680 7,974,296
Benefit payments, including Refunds of Member Contributions (11,475,943) (8,609,369)
Administrative Expense (148,631) (72,640)
Net Change in Plan Fiduciary Net Position 15,438,122 8,473,079
Plan Fiduciary Net Position – Beginning 106,191,545 70,599,998
Plan Fiduciary Net Position – Ending $121,629,667 $ 79,073,077
Employer Net Pension Liability $103,897,772 $ 89,151,276
Plan Fiduciary Net Position as a % of Total Pension Liability 53.93% 47.00%
Covered‐Employee Payroll $ 15,352,846 $ 10,311,920
City’s Net Pension Liability as a % of Covered‐Employee Payroll 676.73% 864.55%
Schedule of Employer Contributions(1)
Police Pension Plan
Fiscal Year
Ended
December
31,
Actuarially
Determined
Contribution
Actual
Contribution
Contribution
Deficiency
(Excess)
%
Contributed
Covered
Employee
Payroll
Contribution as
a % of Covered
Employee
Payroll
2017 $10,237,200 $10,300,549 $ (63,349)100.6%$15,352,846 67.1%
2016 9,380,940 9,450,824 (69,884)100.7%17,474,672 54.1%
2015 8,257,475 8,804,264 (546,789)106.6%14,921,328 59.0%
Firefighters’ Pension Plan
Fiscal Year
Ended
December
31,
Actuarially
Determined
Contributio
n
Actual
Contribution
Contributio
n Deficiency
(Excess)
%
Contributed
Covered
Employee
Payroll
Contribution as
a % of Covered
Employee
Payroll
2017 $8,148,709 $8,205,800 $ (57,091)100.7%$10,311,920 79.6%
2016 7,350,865 7,396,641 (45,776)100.6%10,546,779 70.1%
2015 5,903,483 6,385,244 (481,761)108.2%10,396,357 61.4%
(1)Source: The City; Actuarial Valuation Reports for fiscal year ended 12/31/2017. The values contained in the Actuarial Valuation Reports for fiscal year ended 12/31/2017
assume Investment Rates of Return of 6.50% for both the Police Pension Plan and Firefighters’ Pension Plan, which is an adjustment from the values contained in the CAFR for
fiscal year ended 12/31/2017, which assumed Investment Rates of Return of 6.25%.
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OTHER POSTEMPLOYMENT BENEFITS(1)
The City's and Library’s group health insurance plan provides coverage to active employees and retirees (or
other qualified terminated employees) at blended premium rates. This results in an other postemployment benefit
(“OPEB”) for the retirees, commonly referred to as an implicit rate subsidy. The group health insurance plan does
not issue a publicly available financial report.
Contribution requirements are established through State laws. The City and Library implicitly contribute the
difference between retiree's contributions and unblended rates. Retirees pay 100% of the blended premiums to cover
themselves and their covered dependents ranging from $493 for single coverage to $1,891 for family coverage. The
City pays 100% of health care premiums for police officers and firefighters, their dependents, and their surviving
spouses and dependent children if they were injured or killed in the line of duty during an emergency, ranging from
$493 for single coverage to $1,891 for family coverage. For the year ended December 31, 2017, the City and
Library's estimated contribution to the plan is $832,345. The City's and the Library's annual OPEB cost (expense) is
calculated based on the annual required contribution of the employer (“ARC”), an amount actuarially determined in
accordance with parameters of GASB Statement No. 45. The ARC represents a level of funding that, if paid on an
ongoing basis, is projected to cover normal cost each year and amortize any unfunded actuarial liabilities (or funding
excess) over a period not to exceed 30 years.
Plan Membership. At December 31, 2016 (the date of last actuarial valuation), membership consisted of the
following:
Retirees and beneficiaries currently receiving benefits 87
Terminated employees entitled to but not yet receiving benefits ‐
Active employees 729
Total 816
The following table shows the components of the City’s annual OPEB cost for the year ended December 31,
2017, the estimated contributions to the plan, and changes in the City’s net OPEB obligation to the retiree health plan:
ARC $1,271,450
Interest on net OPEB obligation 127,747
Adjustment to Annual Required Contribution (108,410)
Annual OPEB cost 1,290,787
Contributions made (822,579)
Change in OPEB obligation 468,208
Net OPEB obligation ‐ Beginning 2,838,835
Net OPEB obligation ‐ Ending $3,307,043
Trend Information. The City's annual OPEB cost, the percentage of annual OPEB cost contributed to the
plan, and the net OPEB obligation for 2017 and two years prior were as follows:
Fiscal Year
Ending
Annual
OPEB Cost
% of OPEB
Contributed
Net OPEB
Obligation
12/31/2017 $1,290,787 63.73%$3,304,043
12/31/2016 1,287,185 58.89%2,838,835
12/31/2015 1,086,641 92.27%2,309,788
(1)Source: The City; CAFR for fiscal year ended 12/31/2017.
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Funding Status. As of December 31, 2017, the City’s actuarial accrued liability for benefits was
$15,018,773, all of which was unfunded. The covered payroll (annual payroll of active employees covered by the
plan) was $62,745,197, and the percentage of the unfunded actuarial accrued liability to covered payroll was
23.94%.
In the actuarial valuation as of December 31, 2016, the entry-age normal cost method was used. The actuarial
assumptions include a 4.5% discount rate and an annual health care cost trend rate of 8.0% initially, reduced by
decrements to an ultimate rate of 4.5%. Both rates include a 3.5% price inflation assumption. The actuarial value of
retiree health plan assets was determined using techniques that spread the effects of short-term volatility in the market
value of investments over a three-year period. Retiree health plan's unfunded actuarial accrued liability is being
amortized as a level percentage of projected payroll on an open basis. The amortization period at December 31, 2016
was 30 years.
REGISTRATION, TRANSFER AND EXCHANGE
See also APPENDIX B for information on registration, transfer and exchange of book-entry bonds. The
Bonds will be initially issued as book-entry bonds.
The City shall cause books (the “Bond Register”) for the registration and for the transfer of the Bonds to be
kept at the designated corporate trust office of the Bond Registrar in Chicago, Illinois. The City will authorize to be
prepared, and the Bond Registrar shall keep custody of, multiple bond blanks executed by the City for use in the
transfer and exchange of Bonds.
Any Bond may be transferred or exchanged, but only in the manner, subject to the limitations, and upon
payment of the charges as set forth in the Bond Ordinance. Upon surrender for transfer or exchange of any Bond at
the designated corporate trust office of the Bond Registrar, duly endorsed by, or accompanied by a written instrument
or instruments of transfer in form satisfactory to the Bond Registrar and duly executed by the registered owner or
such owner’s attorney duly authorized in writing, the City shall execute and the Bond Registrar shall authenticate,
date and deliver in the name of the registered owner, transferee or transferees (as the case may be) a new fully
registered Bond or Bonds of the same maturity of authorized denominations, for a like aggregate principal amount.
The execution by the City of any fully registered Bond shall constitute full and due authorization of such
Bond, and the Bond Registrar shall thereby be authorized to authenticate, date and deliver such Bond, provided,
however, the principal amount of outstanding Bonds of each maturity authenticated by the Bond Registrar shall not
exceed the authorized principal amount of Bonds for such maturity less Bonds previously paid.
The Bond Registrar shall not be required to transfer or exchange any Bond beginning at the close of business
on the fifteenth day of the month next preceding any interest payment date on such Bond (known as the record date)
and ending at the opening of business on such interest payment date, nor to transfer or exchange any Bond after
notice calling such Bond for redemption has been mailed, nor during a period of fifteen days next preceding mailing
of a notice of redemption of any Bonds.
The person in whose name any Bond shall be registered shall be deemed and regarded as the absolute owner
thereof for all purposes, and payment of the principal of or interest on any Bonds shall be made only to or upon the
order of the registered owner thereof or such owner’s legal representative. All such payments shall be valid and
effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid.
No service charge shall be made for any transfer or exchange of Bonds, but the City or the Bond Registrar
may require payment of a sum sufficient to cover any tax or other governmental charge that may be imposed in
connection with any transfer or exchange of Bonds, except in the case of the issuance of a Bond or Bonds for the
unredeemed portion of a bond surrendered for redemption.
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TAX EXEMPTION
Federal tax law contains a number of requirements and restrictions which apply to the Bonds, including
investment restrictions, periodic payments of arbitrage profits to the United States, requirements regarding the proper
use of bond proceeds and the facilities financed therewith, and certain other matters. The City has covenanted to
comply with all requirements that must be satisfied in order for the interest on the Bonds to be excludable from gross
income for federal income tax purposes. Failure to comply with certain of such covenants could cause interest on the
Bonds to become includible in gross income for federal income tax purposes retroactively to the date of issuance of
the Bonds.
Subject to the City’s compliance with the above-referenced covenants, under present law, in the opinion of
Bond Counsel, interest on the Bonds is excludable from the gross income of the owners thereof for federal income
tax purposes and is not included as an item of tax preference in computing the federal alternative minimum tax for
individuals under the Internal Revenue Code of 1986, as amended (the “Code”).
In rendering its opinion, Bond Counsel will rely upon certifications of the City with respect to certain
material facts within the City’s knowledge. Bond Counsel’s opinion represents its legal judgment based upon its
review of the law and the facts that it deems relevant to render such opinion and is not a guarantee of a result.
Ownership of the Bonds may result in collateral federal income tax consequences to certain taxpayers,
including, without limitation, corporations subject to the branch profits tax, financial institutions, certain insurance
companies, certain S corporations, individual recipients of Social Security or Railroad Retirement benefits and
taxpayers who may be deemed to have incurred (or continued) indebtedness to purchase or carry tax-exempt
obligations. Prospective purchasers of the Bonds should consult their tax advisors as to applicability of any such
collateral consequences.
The issue price for original issue discount (as further discussed below) and market discount purposes (the
“OID Issue Price”) for each maturity of the Bonds is the price at which a substantial amount of such maturity of the
Bonds is first sold to the public (excluding bond houses and brokers and similar persons or organizations acting in the
capacity of underwriters, placement agents or wholesalers). The OID Issue Price of a maturity of the Bonds may be
different from the prices set forth, or the prices corresponding to the yields set forth, on the cover page hereof.
If the OID Issue Price of a maturity of the Bonds is less than the principal amount payable at maturity, the
difference between the OID Issue Price of each such maturity, if any, of the Bonds (the “OID Bonds”) and the
principal amount payable at maturity is original issue discount.
For an investor who purchases an OID Bond in the initial public offering at the OID Issue Price for such
maturity and who holds such OID Bond to its stated maturity, subject to the condition that the City complies with the
covenants discussed above, (a) the full amount of original issue discount with respect to such OID Bond constitutes
interest which is excludable from the gross income of the owner thereof for federal income tax purposes; (b) such
owner will not realize taxable capital gain or market discount upon payment of such OID Bond at its stated maturity;
(c) such original issue discount is not included as an item of tax preference in computing the alternative minimum tax
for individuals and corporations under the Code; and (d) the accretion of original issue discount in each year may
result in certain collateral federal income tax consequences in each year even though a corresponding cash payment
may not be received until a later year. Based upon the stated position of the Department of Revenue of the State of
Illinois under State income tax law, accreted original issue discount on such OID Bonds is subject to taxation as it
accretes, even though there may not be a corresponding cash payment until a later year. Owners of OID Bonds
should consult their own tax advisors with respect to the state and local tax consequences of original issue discount on
such OID Bonds.
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Owners of Bonds who dispose of Bonds prior to the stated maturity (whether by sale, redemption or
otherwise), purchase Bonds in the initial public offering, but at a price different from the OID Issue Price or purchase
Bonds subsequent to the initial public offering should consult their own tax advisors.
If a Bond is purchased at any time for a price that is less than the Bond’s stated redemption price at maturity
or, in the case of an OID Bond, its OID Issue Price plus accreted original issue discount (the “Revised Issue Price”),
the purchaser will be treated as having purchased a Bond with market discount subject to the market discount rules of
the Code (unless a statutory de minimis rule applies). Accrued market discount is treated as taxable ordinary income
and is recognized when a Bond is disposed of (to the extent such accrued discount does not exceed gain realized) or,
at the purchaser’s election, as it accrues. Such treatment would apply to any purchaser who purchases an OID Bond
for a price that is less than its Revised Issue Price. The applicability of the market discount rules may adversely
affect the liquidity or secondary market price of such Bond. Purchasers should consult their own tax advisors
regarding the potential implications of market discount with respect to the Bonds.
An investor may purchase a Bond at a price in excess of its stated principal amount. Such excess is
characterized for federal income tax purposes as “bond premium” and must be amortized by an investor on a constant
yield basis over the remaining term of the Bond in a manner that takes into account potential call dates and call
prices. An investor cannot deduct amortized bond premium relating to a tax-exempt bond. The amortized bond
premium is treated as a reduction in the tax-exempt interest received. As bond premium is amortized, it reduces the
investor’s basis in the Bond. Investors who purchase a Bond at a premium should consult their own tax advisors
regarding the amortization of bond premium and its effect on the Bond’s basis for purposes of computing gain or loss
in connection with the sale, exchange, redemption or early retirement of the Bond.
There are or may be pending in Congress legislative proposals, including some that carry retroactive effective
dates, that, if enacted, could alter or amend the federal tax matters referred to above or affect the market value of the
Bonds. It cannot be predicted whether or in what form any such proposal might be enacted or whether, if enacted, it
would apply to bonds issued prior to enactment. Prospective purchasers of the Bonds should consult their own tax
advisors regarding any pending or proposed federal tax legislation. Bond Counsel expresses no opinion regarding
any pending or proposed federal tax legislation.
The Service has an ongoing program of auditing tax-exempt obligations to determine whether, in the view of
the Service, interest on such tax-exempt obligations is includible in the gross income of the owners thereof for federal
income tax purposes. It cannot be predicted whether or not the Service will commence an audit of the Bonds. If an
audit is commenced, under current procedures the Service may treat the City as a taxpayer and the Bondholders may
have no right to participate in such procedure. The commencement of an audit could adversely affect the market
value and liquidity of the Bonds until the audit is concluded, regardless of the ultimate outcome.
Payments of interest on, and proceeds of the sale, redemption or maturity of, tax-exempt obligations,
including the Bonds, are in certain cases required to be reported to the Service. Additionally, backup withholding
may apply to any such payments to any Bond owner who fails to provide an accurate Form W-9 Request for
Taxpayer Identification Number and Certification, or a substantially identical form, or to any Bond owner who is
notified by the Service of a failure to report any interest or dividends required to be shown on federal income tax
returns. The reporting and backup withholding requirements do not affect the excludability of such interest from
gross income for federal tax purposes.
Interest on the Bonds is not exempt from present State income taxes. Ownership of the Bonds may result in
other state and local tax consequences to certain taxpayers. Bond Counsel expresses no opinion regarding any such
collateral consequences arising with respect to the Bonds. Prospective purchasers of the Bonds should consult their
tax advisors regarding the applicability of any such state and local taxes.
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CONTINUING DISCLOSURE
The City will enter into a Continuing Disclosure Undertaking (the “Undertaking”) for the benefit of the
beneficial owners of the Bonds to send certain information annually and to provide notice of certain events to the
Municipal Securities Rulemaking Board (the “MSRB”) pursuant to the requirements of Section (b)(5) of
Rule 15c2-12 (the “Rule”) adopted by the Securities and Exchange Commission (the “Commission”) under the
Securities Exchange Act of 1934. No person, other than the City, has undertaken, or is otherwise expected, to
provide continuing disclosure with respect to the Bonds. The information to be provided on an annual basis, the
events which will be noticed on an occurrence basis and a summary of other terms of the Undertaking, including
termination, amendment and remedies, are set forth below under “THE UNDERTAKING.”
The City, pursuant to issuing its prior bonds, entered into continuing disclosure undertakings (the “Prior
Undertakings”) to disseminate its audited financial statements and annual financing information (together, the
“Annual Report”) and to file notice of certain events with respect to such prior bonds to certain information
repositories as required by the Rule. The list of events for which the City is required to provide notice includes
rating changes on the prior bonds.
The City failed to file its Annual Report for fiscal year 2015 and failed to file its annual financial
information for fiscal year 2017 within the required timeframe pursuant to the Prior Undertakings for certain of its
prior bonds. Notices of such failures have since been filed on EMMA for the City’s outstanding prior bonds.
The City failed to file notices of certain rating changes by Moody’s Investors Service on certain of its
prior bonds within the required timeframe pursuant to the Prior Undertakings and the Rule. Notices of such
rating changes have since been filed on EMMA for the City’s outstanding prior bonds.
The City has put procedures in place to ensure timely compliance with all of its continuing disclosure
undertakings. A failure by the City to comply with the Undertaking will not constitute a default under the Bond
Ordinance and beneficial owners of the Bonds are limited to the remedies described in the Undertaking. See
“THE UNDERTAKING – Consequences of Failure of the City to Provide Information” herein. A failure by
the City to comply with the Undertaking must be reported in accordance with the Rule and must be considered by
any broker, dealer or municipal securities dealer before recommending the purchase or sale of the Bonds in the
secondary market. Consequently, such a failure may adversely affect the transferability and liquidity of the Bonds
and their market price.
Bond Counsel expresses no opinion as to whether the Undertaking complies with the requirements of Section
(b)(5) of the Rule.
The remainder of this page was left blank intentionally.
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THE UNDERTAKING
The following is a brief summary of certain provisions of the Undertaking of the City and does not purport to
be complete. The statements made under this caption are subject to the detailed provisions of the Undertaking, a copy
of which is available upon request from the City.
Annual Financial Information Disclosure
The City covenants that it will disseminate its Annual Financial Information and its Audited Financial
Statements, if any, (as described below) to the MSRB in such manner and format and accompanied by identifying
information as is prescribed by the MSRB or the Commission at the time of delivery of such information within 210
days after the last day of the City’s fiscal year (currently December 31). If Audited Financial Statements are not
available when the Annual Financial Information is filed, the City will file unaudited financial statements. The City
will submit Audited Financial Statements to the MSRB’s Electronic Municipal Market Access (“EMMA”) system
within 30 days after availability to the City. MSRB Rule G-32 requires all EMMA filings to be in word-searchable PDF
format. This requirement extends to all documents to be filed with EMMA, including financial statements and other
externally prepared reports.
“Annual Financial Information” means:
1. The tables under the heading of “FINANCES” within this Official Statement;
2. Certain tables under the heading “PROPERTY ASSESSMENT AND TAX
INFORMATION” within this Official Statement entitled “Historical EAV”, “EAV By
Classification of Property”, “Representative Tax Rates”, and “Tax Extensions and
Collections”;
3. All of the tables under the heading “DEBT INFORMATION” (other than the table entitled
“Total and Scheduled for Abatement General Obligation Debt Service”) within this Official
Statement; and
4. All of the tables under the heading “FINANCIAL INFORMATION” (Excluding Budget and
Estimated Financial Information) within this Official Statement.
“Audited Financial Statements” means financial statements of the City as audited annually by independent
certified public accountants. Audited Financial Statements are expected to continue to be prepared according to
Generally Accepted Accounting Principles as applicable to governmental units (i.e., as subject to the pronouncements
of the Governmental Accounting Standards Board and subject to any express requirements of State law).
The remainder of this page was left blank intentionally.
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Reportable Events Disclosure
The City covenants that it will disseminate in a timely manner (not in excess of ten business days after the
occurrence of the Reportable Event) Reportable Events Disclosure to the MSRB in such manner and format and
accompanied by identifying information as is prescribed by the MSRB or the Commission at the time of delivery of
such information. MSRB Rule G-32 requires all EMMA filings to be in word-searchable PDF format. This
requirement extends to all documents to be filed with EMMA, including financial statements and other externally
prepared reports. The “Events” are:
1. Principal and interest payment delinquencies;
2. Non-payment related defaults, if material;
3. Unscheduled draws on debt service reserves reflecting financial difficulties;
4. Unscheduled draws on credit enhancements reflecting financial difficulties;
5. Substitution of credit or liquidity providers, or their failure to perform;
6. Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final
determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other
material notices or determinations with respect to the tax status of the security, or other
material events affecting the tax status of the security;
7. Modifications to the rights of security holders, if material;
8. Bond calls, if material, and tender offers;
9. Defeasances;
10. Release, substitution or sale of property securing repayment of the securities, if material;
11. Rating changes;
12. Bankruptcy, insolvency, receivership or similar event of the City*;
13. The consummation of a merger, consolidation, or acquisition involving the City or the sale of
all or substantially all of the assets of the City, other than in the ordinary course of business,
the entry into a definitive agreement to undertake such an action or the termination of a
definitive agreement relating to any such actions, other than pursuant to its terms, if material;
14. Appointment of a successor or additional trustee or the change of name of a trustee, if
material;
15. Incurrence of a Financial Obligation of the City, if material, or agreement to covenants,
events of default, remedies, priority rights, or other similar terms of a Financial Obligation of
the City, any of which affect Bondholders, if material**; and
16. Default, event of acceleration, termination event, modification of terms, or other similar
events under the terms of a Financial Obligation of the City, any of which reflect financial
difficulties.**
This event is considered to occur when any of the following occur: the appointment of a receiver, fiscal agent or similar officer for the City in a proceeding under
the U.S. Bankruptcy Code or in any other proceeding under state or federal law in which a court or governmental authority has assumed jurisdiction over
substantially all of the assets or business of the City, or if such jurisdiction has been assumed by leaving the existing governing body and officials or officers in
possession but subject to the supervision and orders of a court or governmental authority, or the entry of an order confirming a plan of reorganization,
arrangement or liquidation by a court or governmental authority having supervision or jurisdiction over substantially all of the assets or business of the City.
**The term “financial obligation” means a: (i) debt obligation; (ii) derivative instrument entered into in connection with, or pledged as security or a source of
payment for, an existing or planned debt obligation; or (iii) a guarantee of (i) or (ii). The term “financial obligation” does not include municipal securities as to
which a final official statement has been provided to the MSRB consistent with the Rule.
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City of Evanston, Cook County
General Obligation Corporate Purpose Bonds, Series 2020
59
Consequences of Failure of the City to Provide Information
The City shall give notice in a timely manner to the MSRB of any failure to provide disclosure of Annual
Financial Information and Audited Financial Statements when the same are due under the Undertaking.
In the event of a failure of the City to comply with any provision of the Undertaking, the beneficial owner of
any Bond may seek mandamus or specific performance by court order, to cause the City to comply with its obligations
under the Undertaking. A default under the Undertaking shall not be deemed a default under the Bond Ordinance, and
the sole remedy under the Undertaking in the event of any failure of the City to comply with the Undertaking shall be
an action to compel performance.
Amendment; Waiver
Notwithstanding any other provision of the Undertaking, the City by resolution or ordinance authorizing such
amendment or waiver, may amend the Undertaking, and any provision of the Undertaking may be waived, if:
(a) (i) The amendment or the waiver is made in connection with a change in circumstances
that arises from a change in legal requirements, including, without limitation, pursuant to a “no-action”
letter issued by the Commission, a change in law, or a change in the identity, nature, or status of the
City, or type of business conducted; or
(ii) The Undertaking, as amended, or the provision, as waived, would have complied with
the requirements of the Rule at the time of the primary offering, after taking into account any
amendments or interpretations of the Rule, as well as any change in circumstances; and
(b) The amendment or waiver does not materially impair the interests of the beneficial owners of
the Bonds, as determined by parties unaffiliated with the City (such as Bond Counsel).
In the event that the Commission or the MSRB or other regulatory authority approves or requires Annual
Financial Information or notices of a Reportable Event to be filed with a central post office, governmental agency or
similar entity other than the MSRB or in lieu of the MSRB, the City shall, if required, make such dissemination to such
central post office, governmental agency or similar entity without the necessity of amending the Undertaking.
Termination of Undertaking
The Undertaking shall be terminated if the City shall no longer have any legal liability for any obligation on or
relating to repayment of the Bonds under the Bond Ordinance. The City shall give notice to the MSRB in a timely
manner if this paragraph is applicable.
Future Changes to the Rule
Notwithstanding anything in the Undertaking to the contrary, in the event the Commission, the MSRB or other
regulatory authority approves or requires changes to the requirements of the Rule, the City is permitted, but is not be
required, to unilaterally modify the covenants in of the Undertaking, without complying with the requirements
described in “- Termination of Undertaking” above, in order to comply with, or conform to, such changes. In the
event of any such modification of the Undertaking, the City will file a copy of the Undertaking, as revised, on EMMA
in a timely manner.
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City of Evanston, Cook County
General Obligation Corporate Purpose Bonds, Series 2020
60
Additional Information
Nothing in the Undertaking shall be deemed to prevent the City from disseminating any other information,
using the means of dissemination set forth in the Undertaking or any other means of communication, or including any
other information in any Annual Financial Information or Audited Financial Statements or notice of occurrence of a
Reportable Event, in addition to that which is required by the Undertaking. If the City chooses to include any
information from any document or notice of occurrence of a Reportable Event in addition to that which is specifically
required by the Undertaking, the City shall have no obligation under the Undertaking to update such information or
include it in any future disclosure or notice of occurrence of a Reportable Event.
Dissemination of Information; Dissemination Agent
When filings are required to be made with the MSRB in accordance with the Undertaking, such filings are
required to be made through its EMMA system for municipal securities disclosure or through any other electronic
format or system prescribed by the MSRB for purposes of the Rule.
The City may, from time to time, appoint or engage a Dissemination Agent to assist it in carrying out its
obligations under the Undertaking, and may discharge any such Agent, with or without appointing a successor
Dissemination Agent.
OPTIONAL REDEMPTION
The Bonds due December 31, 2022-20____, inclusive, are not subject to optional redemption. The Bonds due
December 31, 20___-2040, inclusive, are callable in whole or in part on any date on or after December 31, 20____, at
a price of par and accrued interest. If less than all the Bonds are called, they shall be redeemed in such principal
amounts and from such maturities as determined by the City and within any maturity by lot.
The Bond Registrar will give notice of redemption, identifying the Bonds (or portions thereof) to be redeemed,
by mailing a copy of the redemption notice by first class mail not less than thirty (30) days nor more than sixty (60)
days prior to the date fixed for redemption to the registered owner of each Bond (or portion thereof) to be redeemed at
the address shown on the registration books maintained by the Bond Registrar. Unless moneys sufficient to pay the
redemption price of the Bonds to be redeemed are received by the Bond Registrar prior to the giving of such notice of
redemption, such notice may, at the option of the City, state that said redemption will be conditional upon the receipt of
such moneys by the Bond Registrar on or prior to the date fixed for redemption. If such moneys are not received, such
notice will be of no force and effect, the City will not redeem such Bonds, and the Bond Registrar will give notice, in
the same manner in which the notice of redemption has been given, that such moneys were not so received and that
such Bonds will not be redeemed. Otherwise, prior to any redemption date, the City will deposit with the Bond
Registrar an amount of money sufficient to pay the redemption price of all the Bonds or portions of Bonds which are to
be redeemed on the date.
Subject to the provisions for a conditional redemption described above, notice of redemption having been given
as described above and in the Bond Ordinance, and notwithstanding failure to receive such notice, the Bonds or
portions of Bonds so to be redeemed will, on the redemption date, become due and payable at the redemption price
therein specified, and from and after such date (unless the City shall default in the payment of the redemption price)
such Bonds or portions of Bonds shall cease to bear interest. Upon surrender of such Bonds for redemption in
accordance with said notice, such Bonds will be paid by the Bond Registrar at the redemption price.
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City of Evanston, Cook County
General Obligation Corporate Purpose Bonds, Series 2020
61
LITIGATION
There is no litigation of any nature now pending or threatened restraining or enjoining the issuance, sale,
execution or delivery of the Bonds, or in any way contesting or affecting the validity of the Bonds or any proceedings
of the City taken with respect to the issuance or sale thereof. There is no litigation now pending, or to the knowledge
of the City, threatened against the City that is expected to materially impact the financial condition of the City.
CERTAIN LEGAL MATTERS
Certain legal matters incident to the authorization, issuance and sale of the Bonds are subject to the approving
legal opinion of Chapman and Cutler LLP, Chicago, Illinois, as Bond Counsel (the “Bond Counsel”), who has been
retained by, and acts as, Bond Counsel to the City. Bond Counsel has not been retained or consulted on disclosure
matters and has not undertaken to review or verify the accuracy, completeness or sufficiency of this Official Statement
or other offering material relating to the Bonds and assumes no responsibility for the statements or information
contained in or incorporated by reference in this Official Statement, except that in its capacity as Bond Counsel,
Chapman and Cutler LLP has, at the request of the City, reviewed only those portions of this Official Statement
involving the description of the Bonds, the security for the Bonds (excluding forecasts, projections, estimates or any
other financial or economic information in connection therewith), and the description of the federal tax exemption of
the interest on the Bonds. This review was undertaken solely at the request and for the benefit of the City and did not
include any obligation to establish or confirm factual matters set forth herein.
OFFICIAL STATEMENT AUTHORIZATION
This Official Statement has been authorized for distribution to prospective purchasers of the Bonds. All
statements, information, and statistics herein are believed to be correct but are not guaranteed by the consultants or by
the City, and all expressions of opinion, whether or not so stated, are intended only as such.
INVESTMENT RATINGS
The City has supplied certain information and material concerning the Bonds and the City to the rating services
shown on the cover page, including certain information and materials which may not have been included in this Official
Statement, as part of its application for investment ratings on the Bonds. Ratings reflect only the views of the rating
agencies assigning such ratings and an explanation of the significance of such ratings may be obtained from such rating
agencies. Generally, such rating services base their ratings on such information and material, and also on such
investigations, studies and assumptions that it may undertake independently. There is no assurance that such ratings
will continue for any given period of time or that it may not be lowered or withdrawn entirely by such rating services
if, in their judgment, circumstances so warrant. Any such downward change in or withdrawal of such ratings may have
an adverse effect on the secondary market price of the Bonds. Except as may be required by the Undertaking described
under the heading “CONTINUING DISCLOSURE”, the form of which is attached hereto as EXHIBIT D, neither the
City nor the Underwriter undertakes responsibility to bring to the attention of the owners of the Bonds any proposed
change in or withdrawal of the rating or to oppose any such revision or withdrawal. An explanation of the significance
of the investment ratings may be obtained from the rating agencies: S&P Global Ratings, 55 Water Street, New York,
New York 10041, telephone 212-438-2000 and Fitch Ratings, One State Street Plaza, New York, New York 10004,
telephone 800-753-4824. The City will provide appropriate periodic credit information to the rating service to maintain
a rating on the Bonds.
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City of Evanston, Cook County
General Obligation Corporate Purpose Bonds, Series 2020
62
DEFEASANCE
Any Bond or Bonds (a) which are paid and cancelled; (b) which have matured and for which sufficient sums
been deposited with the Bond Registrar to pay all principal and interest due thereon; or (c) (i) for which sufficient funds
and Defeasance Obligations (as hereinafter defined) have been deposited with the Bond Registrar or similar institution
to pay, taking into account investment earnings on such obligations, all principal of and interest on such Bond or Bonds
when due at maturity, pursuant to an irrevocable escrow or trust agreement, (ii) accompanied by an opinion of Bond
Counsel or other bond counsel as to compliance with the covenants with respect to such Bonds, and (iii) accompanied
by an express declaration of defeasance by the City Council; shall cease to have any lien on or right to receive or be
paid from Bond Moneys or the Bond Fund (each as defined in the Bond Ordinance) and shall no longer have the
benefits of any covenant for the registered owners of outstanding Bonds as set in the Bond Ordinance herein as such
relates to lien and security of the outstanding Bonds. “Defeasance Obligations” means (a) noncallable, non-
redeemable, direct and general full faith and credit obligations of the United States Treasury (“Directs”), (b) certificates
of participation or trust receipts in trusts comprised wholly of Directs, or (c) other noncallable, non-redeemable,
obligations unconditionally guaranteed as to timely payment to maturity by the United States Treasury.
UNDERWRITING
The Bonds were offered for sale by the City at a public, competitive sale on August 10, 2020. The best bid
submitted at the sale was submitted by _________ (the “Underwriter”). The City awarded the contract for sale of the
Bonds to the Underwriter at a price of $_________ (reflecting the par amount of $___________, plus a reoffering
premium of $___________, and less an Underwriter’s discount of $____________). The Underwriter has represented
to the City that the Bonds have been subsequently re-offered to the public initially at the yields set forth in the Final
Official Statement.
MUNICIPAL ADVISORS
The City has engaged Speer Financial, Inc., Chicago, Illinois and Sycamore Advisors LLC, Chicago, Illinois,
as municipal advisors (the “Municipal Advisors”) in connection with the issuance and sale of the Bonds. The
Municipal Advisors are Independent Registered Municipal Advisors in accordance with the rules of the MSRB. The
Municipal Advisors will not participate in the underwriting of the Bonds. The financial information included in this
Official Statement has been compiled by the Municipal Advisors from publicly available sources. Such information
does not purport to be a review, audit or certified forecast of future events and may not conform with accounting
principles applicable to compilations of financial information. The Municipal Advisors are not firms of certified public
accountants and do not serve in that capacity or provide accounting services in connection with the Bonds. The
Municipal Advisors are not obligated to undertake any independent verification of or to assume any responsibility for
the accuracy, completeness or fairness of the information contained in this Official Statement, nor are the Municipal
Advisors obligated by the City’s continuing disclosure undertaking.
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City of Evanston, Cook County
General Obligation Corporate Purpose Bonds, Series 2020
63
CERTIFICATION
We have examined this Preliminary Official Statement dated July _____, 2020, for the $27,610,000* General
Obligation Corporate Purpose Bonds, Series 2020, believe it to be true and correct and will provide to the purchaser of
the Bonds at the time of delivery a certificate confirming to the purchaser that to the best of our knowledge and belief
information in the Official Statement, including any addenda thereto, was at the time of delivery of the Bonds true and
correct in all material respects and does not include any untrue statement of a material fact, nor does it omit the
statement of any material fact required to be stated therein, or necessary to make the statements therein, in light of the
circumstances under which they were made, not misleading.
/s/ ERIKA STORLIE /s/ STEPHEN H. HAGERTY
Interim City Manager Mayor
City of Evanston City of Evanston
Cook County, Illinois Cook County, Illinois
*Subject to change.
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APPENDIX A
CITY OF EVANSTON
COOK COUNTY, ILLINOIS
FISCAL YEAR 2019 AUDITED FINANCIAL STATEMENTS
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APPENDIX B
DESCRIBING BOOK-ENTRY-ONLY ISSUANCE
The Depository Trust Company, New York, New York (“DTC”), will act as securities depository for the
Bonds (the “Securities”). The Securities will be issued as fully-registered securities registered in the name of Cede &
Co. (DTC’s partnership nominee) or such other name as may be requested by an authorized representative of DTC.
One fully-registered Security certificate will be issued for each issue of the Securities, each in the aggregate principal
amount of such issue, and will be deposited with DTC.
1. DTC, the world’s largest securities depository, is a limited-purpose trust company organized under the
New York Banking Law, a “banking organization” within the meaning of the New York Banking Law, a member of
the Federal Reserve System, a “clearing corporation” within the meaning of the New York Uniform Commercial Code,
and a “clearing agency” registered pursuant to the provisions of Section 17A of the Securities Exchange Act of 1934.
DTC holds and provides asset servicing for over 3.5 million issues of U.S. and non-U.S. equity issues, corporate and
municipal debt issues, and money market instruments (from over 100 countries) that DTC’s participants (“Direct
Participants”) deposit with DTC. DTC also facilitates the post-trade settlement among Direct Participants of sales and
other securities transactions in deposited securities, through electronic computerized book-entry transfers and pledges
between Direct Participants’ accounts. This eliminates the need for physical movement of securities certificates. Direct
Participants include both U.S. and non-U.S. securities brokers and dealers, banks, trust companies, clearing
corporations, and certain other organizations. DTC is a wholly-owned subsidiary of The Depository Trust & Clearing
Corporation (“DTCC”). DTCC is the holding company for DTC, National Securities Clearing Corporation and Fixed
Income Clearing Corporation, all of which are registered clearing agencies. DTCC is owned by the users of its
regulated subsidiaries. Access to the DTC system is also available to others such as both U.S. and non-U.S. securities
brokers and dealers, banks, trust companies, and clearing corporations that clear through or maintain a custodial
relationship with a Direct Participant, either directly or indirectly (“Indirect Participants”). DTC has an S&P Global
Ratings rating of AA+. The DTC Rules applicable to its Participants are on file with the Securities and Exchange
Commission. More information about DTC can be found at www.dtcc.com.
2. Purchases of Securities under the DTC system must be made by or through Direct Participants, which
will receive a credit for the Securities on DTC’s records. The ownership interest of each actual purchaser of each
Security (“Beneficial Owner”) is in turn to be recorded on the Direct and Indirect Participants’ records. Beneficial
Owners will not receive written confirmation from DTC of their purchase. Beneficial Owners are, however, expected
to receive written confirmations providing details of the transaction, as well as periodic statements of their holdings,
from the Direct or Indirect Participant through which the Beneficial Owner entered into the transaction. Transfers of
ownership interests in the Securities are to be accomplished by entries made on the books of Direct and Indirect
Participants acting on behalf of Beneficial Owners. Beneficial Owners will not receive certificates representing their
ownership interests in Securities, except in the event that use of the book-entry system for the Securities is
discontinued.
3. To facilitate subsequent transfers, all Securities deposited by Direct Participants with DTC are
registered in the name of DTC’s partnership nominee, Cede & Co., or such other name as may be requested by an
authorized representative of DTC. The deposit of Securities with DTC and their registration in the name of Cede & Co.
or such other DTC nominee do not effect any change in beneficial ownership. DTC has no knowledge of the actual
Beneficial Owners of the Securities; DTC’s records reflect only the identity of the Direct Participants to whose accounts
such Securities are credited, which may or may not be the Beneficial Owners. The Direct and Indirect Participants will
remain responsible for keeping account of their holdings on behalf of their customers.
B-1
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4. Conveyance of notices and other communications by DTC to Direct Participants, by Direct Participants
to Indirect Participants, and by Direct Participants and Indirect Participants to Beneficial Owners will be governed by
arrangements among them, subject to any statutory or regulatory requirements as may be in effect from time to time.
Beneficial Owners of Securities may wish to take certain steps to augment the transmission to them of notices of
significant events with respect to the Securities, such as redemptions, tenders, defaults, and proposed amendments to
the Security documents. For example, Beneficial Owners of Securities may wish to ascertain that the nominee holding
the Securities for their benefit has agreed to obtain and transmit notices to Beneficial Owners. In the alternative,
Beneficial Owners may wish to provide their names and addresses to the bond registrar and request that copies of
notices be provided directly to them.
5. Redemption notices shall be sent to DTC. If less than all of the Securities within an issue are being
redeemed, DTC’s practice is to determine by lot the amount of the interest of each Direct Participant in such issue to be
redeemed.
6. Neither DTC nor Cede & Co. (nor any other DTC nominee) will consent or vote with respect to
Securities unless authorized by a Direct Participant in accordance with DTC’s MMI Procedures. Under its usual
procedures, DTC mails an Omnibus Proxy to the City as soon as possible after the record date. The Omnibus Proxy
assigns Cede & Co.’s consenting or voting rights to those Direct Participants to whose accounts Securities are credited
on the record date (identified in a listing attached to the Omnibus Proxy).
7. Redemption proceeds, distributions, and dividend payments on the Securities will be made to Cede &
Co., or such other nominee as may be requested by an authorized representative of DTC. DTC’s practice is to credit
Direct Participants’ accounts upon DTC’s receipt of funds and corresponding detail information from the City or the
Paying Agent, on payable date in accordance with their respective holdings shown on DTC’s records. Payments by
Participants to Beneficial Owners will be governed by standing instructions and customary practices, as is the case with
securities held for the accounts of customers in bearer form or registered in “street name,” and will be the
responsibility of such Participant and not of DTC, the Paying Agent, or the City, subject to any statutory or regulatory
requirements as may be in effect from time to time. Payment of redemption proceeds, distributions, and dividend
payments to Cede & Co. (or such other nominee as may be requested by an authorized representative of DTC) is the
responsibility of the City or the Paying Agent, disbursement of such payments to Direct Participants will be the
responsibility of DTC, and disbursement of such payments to the Beneficial Owners will be the responsibility of Direct
and Indirect Participants.
8. A Beneficial Owner shall give notice to elect to have its Securities purchased or tendered, through its
Participant, to any Tender/Remarketing Agent, and shall effect delivery of such Securities by causing the Direct
Participant to transfer the Participant’s interest in the Securities, on DTC’s records, to any Tender/Remarketing Agent.
The requirement for physical delivery of Securities in connection with an optional tender or a mandatory purchase will
be deemed satisfied when the ownership rights in the Securities are transferred by Direct Participants on DTC’s records
and followed by a book-entry credit of tendered Securities to any Tender/Remarketing Agent’s DTC account.
9. DTC may discontinue providing its services as depository with respect to the Securities at any time by
giving reasonable notice to the City or the Paying Agent. Under such circumstances, in the event that a successor
depository is not obtained, Security certificates are required to be printed and delivered.
10. The City may decide to discontinue use of the system of book-entry-only transfers through DTC (or a
successor securities depository). In that event, Security certificates will be printed and delivered to DTC.
11. The information in this section concerning DTC and DTC’s book-entry system has been obtained from
sources that the City believes to be reliable, but the City takes no responsibility for the accuracy thereof.
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APPENDIX C
PROPOSED FORM OF OPINION OF BOND COUNSEL
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APPENDIX D
CITY OF EVANSTON
COOK COUNTY, ILLINOIS
EXCERPTS OF FISCAL YEAR 2019 AUDITED FINANCIAL STATEMENTS
RELATING TO THE CITY’S PENSION PLANS
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APPENDIX E
CITY OF EVANSTON
COOK COUNTY, ILLINOIS
FORM OF CONTINUING DISCLOSURE UNDERTAKING
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OFFICIAL BID FORM
(Open Speer Auction) August 10, 2020
Speer Financial, Inc.
City of Evanston
2100 Ridge Avenue
Evanston, Illinois 60201
Mayor and City Council:
For the $27,610,000* General Obligation Corporate Purpose Bonds, Series 2020 (the “Bonds”), of the City of Evanston, Cook County, Illinois (the “City”), as
described in the annexed Official Notice of Sale, which is expressly made a part of this bid, we will pay you $______________ (no less than $______________) to the date of
delivery for Bonds, expected to be on or about September 3, 2020, bearing interest as follows (each rate a multiple of 1/8 or 1/100 of 1%). The premium or discount, if any, is
subject to adjustment allowing the same $___________ gross spread per $1,000 bond as bid herein.
MATURITIES* – DECEMBER 1
$ 630.000 ............................ 2022 $ 710,000 ....................... 2032
1,510,000 ............................ 2023 770,000 ....................... 2033
1,450,000 ............................ 2024 795,000 ....................... 2034
1,625,000 ............................ 2025 820,000 ....................... 2035
1,705,000 ............................ 2026 1,535,000 ....................... 2036
1,790,000 ............................ 2027 1,580,000 ....................... 2037
1,875,000 ............................ 2028 1,650,000 ....................... 2038
2.075,000 ............................ 2029 1,700,000 ....................... 2039
1,765,000 ............................ 2030 1,800,000 ....................... 2040
1,825,000 ............................ 2031
Any consecutive maturities may be aggregated into term bonds at the option of the bidder,
in which case the mandatory redemption provisions shall be on the same schedule as above.
The Bonds are to be executed and delivered to us in accordance with the terms of this bid accompanied by the approving legal opinion of Chapman and Cutler LLP,
Chicago, Illinois. The City will pay for the legal opinion. The underwriter agrees to apply for CUSIP numbers within 24 hours and pay the fee charged by the CUSIP
Service Bureau and will accept the Bonds with the CUSIP numbers as entered on the Bonds.
If the competitive sale requirements are not met, we elect to use the (circle one): 10% test / hold-the-offering-price rule to determine the issue price of the Bonds.
As evidence of our good faith, if we are the winning bidder, we will wire transfer the amount of TWO PERCENT OF PAR (the “Deposit”) WITHIN TWO
HOURS after the bid opening time to the City’s good faith bank and under the terms provided in the Official Notice of Sale for the Bonds. Alternatively, we have wire
transferred or enclosed herewith a check payable to the order of the Treasurer of the City in the amount of the Deposit under the terms provided in the Official Notice of Sale for
the Bonds. In submitting this bid, we represent that (i) this bid constitutes a firm offer to purchase the Bonds, on the terms set forth in this bid form and the Official Notice of
Sale, and is not subject to any conditions, except as permitted by the Official Notice of Sale, and (ii) we have an established industry reputation for underwriting new issuances
of municipal bonds.
Form of Deposit (Check One) Account Manager Information Bidders Option Insurance
Prior to Bid Opening: Name
Certified/Cashier’s Check [ ]
Wire Transfer [ ] Address
Within TWO hours of Bidding: By
Wire Transfer [ ]
City State/Zip
Amount: $552,200
Direct Phone ( )
FAX Number ( )
E-Mail Address
The foregoing bid is accepted, and receipt is hereby acknowledged of the good faith Deposit which is being held in accordance with the terms of the annexed Official
Notice of Sale.
CITY OF EVANSTON, COOK COUNTY, ILLINOIS
*Subject to change. Mayor
----------------------- NOT PART OF THE BID -----------------------
(Calculation of true interest cost)
Bid Post Sale Revision
Gross Interest $
Less Premium/Plus Discount $
True Interest Cost $
True Interest Rate %
TOTAL BOND YEARS 312,004.11
AVERAGE LIFE 11.300 Years
We have purchased
insurance from:
Name of Insurer
(Please fill in)
_______________________
Premium: ______________
Maturities: (Check One)
[__] ______________Years
[__] All
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OFFICIAL NOTICE OF SALE
$27,610,000*
CITY OF EVANSTON
Cook County, Illinois
General Obligation Corporate Purpose Bonds, Series 2020
(Open Speer Auction)
The City of Evanston, Cook County, Illinois (the “City”), will receive electronic bids on the SpeerAuction (“SpeerAuction”) website address
“www.SpeerAuction.com” for its $27,610,000* General Obligation Corporate Purpose Bonds, Series 2020 (the “Bonds”), on an all or none basis between
10:00 A.M. and 10:15 A.M., C.D.T., Thursday, August 10, 2020. To bid, bidders must have: (1) completed the registration form on the SpeerAuction
website, and (2) requested and received admission to the City’s sale (as described below). Award will be made or all bids rejected at a meeting of the City
on that date. The City reserves the right to change the date or time for receipt of bids. Any such change shall be made not less than twenty-four (24) hours
prior to the revised date and time for receipt of the bids for the Bonds and shall be communicated by publishing the changes in the Amendments Page of the
SpeerAuction webpage and through Thomson Municipal News.
The Bonds are valid and legally binding upon the City and are payable from any funds of the City legally available for such purpose, and all
taxable property of the City is subject to the levy of taxes to pay the same without limitation as to rate or amount, except that the rights of the owners of the
Bonds and the enforceability of the Bonds may be limited by bankruptcy, insolvency, moratorium, reorganization and other similar laws affecting creditors’
rights and by equitable principles, whether considered at law or in equity, including the exercise of judicial discretion.
Bidding Details
Bidders should be aware of the following bidding details associated with the sale of the Bonds.
(1) All bids must be submitted on the SpeerAuction website at www.SpeerAuction.com. No telephone, telefax or personal delivery bids will be
accepted. The use of SpeerAuction shall be at the bidder’s risk and expense and the City shall have no liability with respect thereto, including
(without limitation) liability with respect to incomplete, late arriving and non-arriving bid. Any questions regarding bidding on the
SpeerAuction website should be directed to Grant Street Group at (412) 391-5555 x 370.
(2) Bidders may change and submit bids as many times as they like during the bidding time period; provided, however, each and any bid
submitted subsequent to a bidder’s initial bid must result in a lower true interest cost (“TIC”) with respect to a bid, when compared to the
immediately preceding bid of such bidder. In the event that the revised bid does not produce a lower TIC with respect to a bid the prior bid
will remain valid.
(3) If any bid in the auction becomes a leading bid two (2) minutes prior to the end of the auction, then the auction will be automatically extended
by two (2) minutes from the time such bid was received by SpeerAuction. The auction end time will continue to be extended, indefinitely,
until a single leading bid remains the leading bid for at least two minutes.
(4) The last valid bid submitted by a bidder before the end of the bidding time period will be compared to all other final bids submitted by others
to determine the winning bidder or bidders.
(5) During the bidding, no bidder will see any other bidder’s bid, but bidders will be able to see the ranking of their bid relative to other bids
(i.e., “Leader”, “Cover”, “3rd” etc.)
(6) On the Auction Page, bidders will be able to see whether a bid has been submitted.
Rules of SpeerAuction
Bidders must comply with the Rules of SpeerAuction in addition to the requirements of this Official Notice of Sale. To the extent there is a
conflict between the Rules of SpeerAuction and this Official Notice of Sale, this Official Notice of Sale shall control.
Establishment of Issue Price
The winning bidder will be required to provide, in a timely manner, certain information necessary to compute the yield on the Bonds pursuant to the
provisions of the Internal Revenue Code of 1986, as amended, and to provide a certificate which will be provided by Bond Counsel upon request.
(a) The winning bidder shall assist the City in establishing the issue price of the Bonds and shall execute and deliver to the City at Closing an “issue
price” or similar certificate satisfactory to Bond Counsel setting forth the reasonably expected initial offering price to the Public or the sales price or prices of the
Bonds, together with the supporting pricing wires or equivalent communications, substantially in the form attached hereto as Exhibit A to this Official Notice of Sale,
with such modifications as may be appropriate or necessary, in the reasonable judgment of the winning bidder, the City and Chapman and Cutler LLP, Chicago,
Illinois (“Bond Counsel”). All actions to be taken by the City under this Official Notice of Sale to establish the issue price of the Bonds may be taken on behalf of the
City by the City’s municipal advisor, Speer Financial, Inc., Chicago, Illinois (“Speer”) and any notice or report to be provided to the City may be provided to Speer.
*Subject to change.
Page 125 of 164
A19.Page 360 of 520
City of Evanston, Cook County, Illinois
$27,610,000* General Obligation Corporate Purpose Bonds, Series 2020
Official Notice of Sale (Page 2 of 6)
(b) The City intends that the provisions of Treasury Regulation Section 1.148-1(f)(3)(i) (defining "competitive sale" for purposes of establishing the
issue price of the Bonds) will apply to the initial sale of the Bonds (the "competitive sale requirements") because:
(1) The City shall disseminate this Official Notice of Sale to potential underwriters in a manner that is reasonably
designed to reach potential underwriters;
(2) all bidders shall have an equal opportunity to bid;
(3) the City may receive bids from at least three underwriters of municipal bonds who have established industry
reputations for underwriting new issuances of municipal bonds; and
(4) the City anticipates awarding the sale of the Bonds to the bidder who submits a firm offer to purchase the
Bonds at the lowest TIC, as set forth in this Official Notice of Sale.
Any bid submitted pursuant to this Official Notice of Sale shall be considered a firm offer for the purchase of the Bonds, as specified in this bid.
(c) If all of the competitive sale requirements are not satisfied, the City shall advise the winning bidder of such fact prior to the time of award of
the sale of the Bonds to the Underwriter. In such event, any bid submitted will not be subject to cancellation or withdrawal and the City agrees to use the rule selected
by the Underwriter on its bid form to determine the issue price for the Bonds. On its bid form, each Underwriter must select one of the following two rules for
determining the issue price of the Bonds: (1) the first price at which 10% of a maturity of the Bonds (the "10% test") is sold to the public as the issue price of that
maturity or (2) the initial offering price to the public as of the sale date as the issue price of each maturity of the Bonds (the "hold-the-offering-price rule") in each
case applied on a maturity-by-maturity basis. If the winning bidder selects to hold-the-offering-price rule, the winning bidder shall promptly advise the City, at or
before the time of award of the Bonds, which maturities (and if different interest rates apply within a maturity, which separate CUSIP number within that maturity) of
the Bonds have not satisfied the 10% test and will be subject to the hold-the-offering-price rule. Bidders should prepare their bids on the assumption that some or all
of the maturities of the Bonds will be subject to the hold-the-offering-price rule or the 10% test, as selected on the bid form, in order to establish the issue price of the
Bonds. In addition, if the 10% test has not been satisfied with respect to any maturity of the Bonds prior to closing, then the winning bidder shall provide the City
with a representation as to the price or prices as the date of closing at which the winning bidder reasonably expects to sell the remaining Bonds of such maturity.
(d) If all of the competitive sale requirements are not satisfied and the Underwriter selects the hold-the-offering price rule, the winning bidder shall
(i) confirm that the underwriters have offered or will offer the Bonds to the public on or before the date of award at the offering price or prices (the "initial offering
price"), or at the corresponding yield or yields, set forth in the bid submitted by the winning bidder and (ii) agree, on behalf of the underwriters participating in the
purchase of the Bonds, that the underwriters will neither offer nor sell unsold Bonds of any maturity to which the hold-the-offering-price rule shall apply to any
person at a price that is higher than the initial offering price to the public during the period starting on the sale date and ending on the earlier of the following:
(1) the close of the fifth (5th) business day after the sale date; or
(2) the date on which the underwriters have sold at least 10% of that maturity of the Bonds to the public at a price
that is no higher than the initial offering price to the public.
The winning bidder will advise the City promptly after the close of the fifth (5th) business day after the sale date whether it has sold 10% of that maturity
of the Bonds to the public at a price that is no higher than the initial offering price to the public. Within one hour of the award, the winning bidder will inform the
City of the initial offering price for each maturity of the Bonds.
(e) If the competitive sale requirements are not satisfied and the winning bidder selects the 10% test, then until the 10% test has been satisfied as to
each maturity of the Bonds, the winning bidder agrees to promptly report to the City the prices at which the unsold Bonds of that maturity have been sold to the
public. That reporting obligation shall continue, whether or not the closing date has occurred, until either (i) all Bonds of that maturity have been sold or (ii) the 10%
test has been satisfied as to the Bonds of that maturity, provided that, the winning bidder’s reporting obligation after the closing date may be at reasonable periodic
intervals or otherwise upon request of the City or Bond Counsel. In addition, if the 10% test has not been satisfied with respect to any maturity of the Bonds prior to
closing, then the winning bidder shall provide the City with a representation as to the price or prices as of the date of closing at which the winning bidder reasonably
expects to sell the remaining Bonds of such maturity.
(f) The City acknowledges that in making the representation set forth above, the winning bidder will rely on:
(i) the agreement of each underwriter to comply with requirements for establishing issue price of the Bonds,
including, but not limited to, its agreement to comply with the hold-the-price rule, if applicable to the Bonds,
as set forth in an agreement among underwriters and the related pricing wires,
(ii) in the event a selling group has been created in connection with the initial sale of the Bonds to the public, the
agreement of each dealer who is a member of the selling group to comply with the requirements for
establishing issue price of the Bonds, including, but not limited to, its agreement to comply with the hold-the-
offering-price rule, if applicable to the Bonds, as set forth in a selling group agreement and the related pricing
wires, and
(iii) in the event that an underwriter or dealer who is a member of the selling group is a party to a third party
distribution agreement that was employed in connection with the initial sale of the Bonds to the public, the
agreement of each broker-dealer that is party to such agreement to comply with the requirements for
establishing issue price of the Bonds, including, but not limited to, its agreement to comply with the hold-the-
offering-price rule, if applicable to the Bonds, as set forth in the third-party distribution agreement and the
related pricing wires. The City further acknowledges that each underwriter shall be solely liable for its failure
to comply with its agreement regarding the requirements for establishing issue price rule of the Bonds,
including, but not limited to, its agreement to comply with the hold-the-offering-price rule, if applicable to the
Bonds, and that no underwriter shall be liable for the failure of any other underwriter, or of any dealer who is
a member of a selling group, or of any broker-dealer that is a party to a third-party distribution agreement to
comply with its corresponding agreement to comply with the requirements for establishing issue price of the
Bonds, including, but not limited to, its agreement to comply with the hold-the-offering-price rule as applicable
to the Bonds.
*Subject to change.
Page 126 of 164
A19.Page 361 of 520
City of Evanston, Cook County, Illinois
$27,610,000* General Obligation Corporate Purpose Bonds, Series 2020
Official Notice of Sale (Page 3 of 6)
(g) By submitting a bid, each bidder confirms that:
(i) any agreement among underwriters, any selling group agreement and each third-party distribution agreement
(to which the bidder is a party) relating to the initial sale of the Bonds to the public, together with the related
pricing wires, contains or will contain language obligating each underwriter, each dealer who is a member of
the selling group, and each broker-dealer that is party to such third-party distribution agreement, as applicable,
to:
(A) report the prices at which it sells to the public the unsold Bonds of each maturity
allocated to it, whether or not the Closing Date has occurred, until either all Bonds of
that maturity allocated to it have been sold to the public or it is notified by the winning
bidder that either the 10% test has been satisfied as to the Bonds of that maturity,
provided that, the reporting obligation after the Closing Date may be at reasonable
periodic intervals or otherwise upon request of the City or bond counsel.
(B) comply with the hold-the-offering-price rule, if applicable, in each case if and for so long
as directed by the winning bidder and as set forth in the related pricing wires, which
shall be until the 10% test has been satisfied as to the Bonds of that maturity or until the
close of business on the fifth (5th) business day following the date of award,
(C) to promptly notify the winning bidder of any sales of Bonds that, to its knowledge, are
made to a winning bidder who is a related party to an underwriter participating in the
initial sale of the Bonds to the public, and
(D) to acknowledge that, unless otherwise advised by the underwriter, the winning bidder
shall assume that each order submitted by the underwriter is a sale to the public.
(ii) any agreement among underwriters or selling group agreement relating to the initial sale of the Bonds to the
public, together with the related pricing wires, contains or will contain language obligating each underwriter,
each dealer who is a member of the selling group and each broker dealer that is a party to a third-party
distribution agreement to be employed in connection with the initial sale of the Bonds to the public to require
each broker-dealer that is a party to such third-party distribution agreement to:
(A) report the prices at which it sells to the public the unsold Bonds of each maturity
allocated to it, whether or not the closing date has occurred, until either all Bonds of that
maturity allocated to it have been sold or until it is notified by the winning bidder or such
underwriter that the 10% test has been satisfied as to the Bonds of that maturity,
provided that, the reporting obligation after the closing date may be at reasonable
periodic intervals or otherwise upon request of the winning bidder or such underwriter,
and
(B) comply with the hold-the-offering-price rule, if applicable, if and for so long as directed
by the winning bidder or the underwriter and as set forth in the related pricing wires,
which shall be at least until the 10% test has been satisfied as to the Bonds of that
maturity or until the close of business on the fifth (5th) business day following the date of
the award.
(h) Sales of any Bonds to any person that is a related party to an underwriter participating in the initial sale of the Bonds to the public (each term
being used as defined below) shall not constitute sales to the public for purposes of this Official Notice of Sale. Further, for purposes of this Official Notice of Sale:
(i) "public" means any person other than an underwriter or a related party,
(ii) "underwriter" means (A) any person that agrees pursuant to a written contract with the City (or with the lead
underwriter to form an underwriting syndicate) to participate in the initial sale of the Bonds to the public,
including, specifically, the purchaser, and (B) any person that agrees pursuant to a written contract directly or
indirectly with person described in clause (A) to participate in the initial sale of the Bonds to the public
(including a member of a selling group or a party to a third-party distribution agreement participating in the
initial sale of the Bonds to the public),
(iii) a purchaser of any of the Bonds is a "related party" to an underwriter if the underwriter and the purchaser are
subject, directly or indirectly, to (A) more than 50% common ownership of the voting power or the total value
of their stock, if both entities are corporations (including direct ownership by one corporation of another), (B)
more than 50% common ownership of their capital interests or profits interests, if both entities are partnerships
(including direct ownership by one partnership of another), or (C) more than 50% common ownership of the
value of the outstanding stock of the corporation or the capital interests or profit interests of the partnership, as
applicable, if one entity is a corporation and the other entity is a partnership (including direct ownership of the
applicable stock or interests by one entity of the other), and
(iv) "sale date" means the date that the Bonds are awarded by the City to the winning bidder.
*Subject to change.
Page 127 of 164
A19.Page 362 of 520
City of Evanston, Cook County, Illinois
$27,610,000* General Obligation Corporate Purpose Bonds, Series 2020
Official Notice of Sale (Page 4 of 6)
Rules
(1) A bidder (“Bidder”) submitting a winning bid (“Winning Bid”) is irrevocably obligated to purchase the Bonds at the rates and prices of the
winning bid, if acceptable to the City, as set forth in the related Official Notice of Sale. Winning Bids are not officially awarded to Winning
Bidders until formally accepted by the City.
(2) Neither the City, Speer, nor Grant Street Group (the “Auction Administrator”) is responsible for technical difficulties that result in loss of
Bidder’s internet connection with SpeerAuction, slowness in transmission of bids, or other technical problems.
(3) If for any reason a Bidder is disconnected from the Auction Page during the auction after having submitted a Winning Bid, such bid is valid
and binding upon such Bidder, unless the City exercises its right to reject bids, as set forth herein.
(4) Bids which generate error messages are not accepted until the error is corrected and bid is received prior to the deadline.
(5) Bidders accept and agree to abide by all terms and conditions specified in the Official Notice of Sale (including amendments, if any) related to
the auction.
(6) Neither the City, Speer, nor the Auction Administrator is responsible to any bidder for any defect or inaccuracy in the Official Notice of Sale,
amendments, or Official Statement as they appear on SpeerAuction.
(7) Only Bidders who request and receive admission to an auction may submit bids. SpeerAuction and the Auction Administrator reserve the
right to deny access to SpeerAuction website to any Bidder, whether registered or not, at any time and for any reason whatsoever, in their sole
and absolute discretion.
(8) Neither the City, Speer, nor the Auction Administrator is responsible for protecting the confidentiality of a Bidder’s SpeerAuction password.
(9) If two bids submitted in the same auction by the same or two or more different Bidders result in same True Interest Cost, the first confirmed
bid received by SpeerAuction prevails. Any change to a submitted bid constitutes a new bid, regardless of whether there is a corresponding
change in True Interest Cost.
(10) Bidders must compare their final bids to those shown on the Observation Page immediately after the bidding time period ends, and if they
disagree with the final results shown on the Observation Page they must report them to SpeerAuction within 15 minutes after the bidding time
period ends. Regardless of the final results reported by SpeerAuction, Bonds are definitively awarded to the winning bidder only upon official
award by the City. If, for any reason, the City fails to: (i) award Bonds to the winner reported by SpeerAuction, or (ii) deliver Bonds to
winning bidder at settlement, neither the City, Speer, nor the Auction Administrator will be liable for damages.
The City reserves the right to reject all proposals, to reject any bid proposal not conforming to this Official Notice of Sale, and to waive any
irregularity or informality with respect to any proposal. Additionally, the City reserves the right to modify or amend this Official Notice of Sale; however,
any such modification or amendment shall not be made less than twenty-four (24) hours prior to the date and time for receipt of bids on the Bonds and any
such modification or amendment will be announced on the Amendments Page of the SpeerAuction webpage and through Thomson Municipal News.
The Bonds will be in fully registered form in the denominations of $5,000 and integral multiples thereof in the name of Cede & Co. as nominee
of The Depository Trust Company, New York, New York (“DTC”), to which principal and interest payments on the Bonds will be paid. Individual
purchases will be in book-entry only form. Interest on each Bond shall be paid by check or draft of the Bond Registrar to the person in whose name such
bond is registered at the close of business on the fifteenth day of the month next preceding any interest payment date. The principal of the Bonds shall be
payable in lawful money of the United States of America at the designated corporate trust office of the Bond Registrar (as hereinafter defined) in Chicago,
Illinois. Semiannual interest is due June 1 and December 1 of each year commencing June 1, 2021, and is payable by Zions Bancorporation, National
Association, Chicago, Illinois (the “Bond Registrar”). The Bonds are dated the date of delivery, expected to be on or about September 3, 2020.
If the winning bidder is not a direct participant of DTC and does not have clearing privileges with DTC, the Bonds will be issued as Registered
Bonds in the name of the purchaser. At the request of such winning bidder, the City will assist in the timely conversion of the Registered Bonds into book-
entry bonds with DTC as described herein.
MATURITIES* – DECEMBER 1
$ 630.000 ....................... 2022 $ 710,000 ................... 2032
1,510,000 ....................... 2023 770,000 ................... 2033
1,450,000 ....................... 2024 795,000 ................... 2034
1,625,000 ....................... 2025 820,000 ................... 2035
1,705,000 ....................... 2026 1,535,000 ................... 2036
1,790,000 ....................... 2027 1,580,000 ................... 2037
1,875,000 ....................... 2028 1,650,000 ................... 2038
2.075,000 ....................... 2029 1,700,000 ................... 2039
1,765,000 ....................... 2030 1,800,000 ................... 2040
1,825,000 ....................... 2031
Any consecutive maturities may be aggregated into term bonds at the option of the bidder,
in which case the mandatory redemption provisions shall be on the same schedule as above.
*Subject to change.
The Bonds due December 1, 2022-20___, inclusive, are not subject to optional redemption. The Bonds due December 1, 20____-2040, inclusive,
are callable in whole or in part and on any date on or after December 1, 20____, at a price of par and accrued interest. If less than all the Bonds are called,
they shall be redeemed in any order of maturity as determined by the City and within any maturity by lot.
*Subject to change.
Page 128 of 164
A19.Page 363 of 520
City of Evanston, Cook County, Illinois
$27,610,000* General Obligation Corporate Purpose Bonds, Series 2020
Official Notice of Sale (Page 5 of 6)
All interest rates must be in multiples of one-eighth or one one-hundredth of one percent (1/8 or 1/100 of 1%), and not more than one rate for a
single maturity shall be specified. The rates bid shall be in non-descending order. The differential between the highest rate bid and the lowest rate bid shall
not exceed three percent (3%). All bids must be for all of the Bonds, must be for not less than $______.
Award of the Bonds: The Bonds will be awarded on the basis of true interest cost, determined in the following manner. True interest cost shall
be computed by determining the annual interest rate (compounded semi-annually) necessary to discount the debt service payments on the Bonds from the
payment dates thereof to the dated date and to the bid price. For the purpose of calculating true interest cost, the Bonds shall be deemed to become due in
the principal amounts and at the times set forth in the table of maturities set forth above. In the event two or more qualifying bids produce the identical
lowest true interest cost, the winning bid shall be the bid that was submitted first in time on the SpeerAuction webpage.
The Bonds will be awarded to the bidder complying with the terms of this Official Notice of Sale whose bid produces the lowest true interest cost
rate to the City as determined by the City’s Municipal Advisors, which determination shall be conclusive and binding on all bidders; provided, that the City
reserves the right to reject all bids or any non-conforming bid and reserves the right to waive any informality in any bid. Bidders should verify the accuracy
of their final bids and compare them to the winning bids reported on the SpeerAuction Observation Page immediately after the bidding.
The premium or discount, if any, is subject to pro rata adjustment if the maturity amounts of the Bonds are changed, allowing the same
dollar amount of profit per $1,000 bond as submitted on the Official Bid Form. The dollar amount of profit must be written on the Official Bid
Form for any adjustment to be allowed and is subject to verification.
The true interest cost of each bid will be computed by SpeerAuction and reported on the Observation Page of the SpeerAuction webpage
immediately following the date and time for receipt of bids. These true interest costs are subject to verification by the City’s Municipal Advisors, will be
posted for information purposes only and will not signify an actual award of any bid or an official declaration of the winning bid. The City or its Municipal
Advisors will notify the bidder to whom the Bonds will be awarded, if and when such award is made.
The winning bidder will be required to make the standard filings and maintain the appropriate records routinely required pursuant to MSRB Rules
G-8, G-11 and G-32. The winning bidder will be required to pay the standard MSRB charge for Bonds purchased. In addition, the winning bidder who is a
member of the Securities Industry and Financial Markets Association (“SIFMA”) will be required to pay SIFMA’s standard charge per bond.
The winning bidder is required to wire transfer from a solvent bank or trust company to the City’s good faith bank the amount of TWO
PERCENT OF PAR (the “Deposit”) WITHIN TWO HOURS after the bid opening time as evidence of the good faith of the bidder. Alternatively, a
bidder may submit its Deposit upon or prior to the submission of its bid in the form of a certified or cashier’s check on, or a wire transfer from, a solvent
bank or trust company for TWO PERCENT OF PAR payable to the Treasurer of the City. The City reserves the right to award the Bonds to a bidder
whose wire transfer is initiated but not received within such two hour time period provided that such bidder’s federal wire reference number has been
received. In the event the Deposit is not received as provided above, the City may award the Bonds to the bidder submitting the next best bid provided such
bidder agrees to such award.
The Deposit of the successful bidder will be retained by the City pending delivery of the Bonds and all others, if received, will be promptly
returned. Should the successful bidder fail to take up and pay for the Bonds when tendered in accordance with this Official Notice of Sale and said bid, said
Deposit shall be retained as full and liquidated damages to the City caused by failure of the bidder to carry out the offer of purchase. Such Deposit will
otherwise be applied on the purchase price upon delivery of the Bonds. No interest on the Deposit will accrue to the purchaser.
If a wire transfer is used for the Deposit, it must be sent according to the following wire instructions:
Amalgamated Bank of Chicago
Corporate Trust
30 North LaSalle Street
38th Floor
Chicago, IL 60602
ABA # 071003405
Credit To: 3281 Speer Bidding Escrow
RE: City of Evanston, Cook County, Illinois bid for
$27,610,000* General Obligation Corporate Purpose Bonds, Series 2020
Contemporaneously with such wire transfer, the winning bidder shall send an email to biddingescrow@aboc.com with the following information:
(1) indication that a wire transfer has been made, (2) the amount of the wire transfer, (3) the issue to which it applies, and (4) the return wire instructions if
such bidder is not awarded the Bonds. The City and any bidder who chooses to wire the Deposit hereby agree irrevocably that Speer shall be the escrow
holder of the Deposit wired to such account subject only to these conditions and duties: (i) if the bid is not accepted, Speer shall, at its expense, promptly
return the Deposit amount to such bidder; (ii) if the bid is accepted, the Deposit shall be forwarded to the City; (iii) Speer shall bear all costs of maintaining
the escrow account and returning the funds to the bidder; (iv) Speer shall not be an insurer of the Deposit amount and shall have no liability except if it
willfully fails to perform, or recklessly disregards, its duties specified herein; and (v) no interest on the Deposit will accrue to the winning bidder.
The City covenants and agrees to enter into a written agreement or contract, constituting an undertaking (the “Undertaking”) to provide ongoing
disclosure about the City for the benefit of the beneficial owners of the Bonds on or before the date of delivery of the Bonds as required under Section (b)(5)
of Rule 15c2-12 (the “Rule”) adopted by the Securities and Exchange Commission under the Securities Exchange Act of 1934. The Undertaking shall be as
described in the Official Statement, with such changes as may be agreed in writing by the Underwriter.
*Subject to change.
Page 129 of 164
A19.Page 364 of 520
City of Evanston, Cook County, Illinois
$27,610,000* General Obligation Corporate Purpose Bonds, Series 2020
Official Notice of Sale (Page 6 of 6)
The Underwriter's obligation to purchase the Bonds shall be conditioned upon the City delivering the Undertaking on or before the date of
delivery of the Bonds.
By submitting a bid, any bidder makes the representation that it understands Bond Counsel represents the City in the Bond transaction and, if such
bidder has retained Bond Counsel in an unrelated matter, such bidder represents that the signatory to the bid is duly authorized to, and does consent to and
waive for and on behalf of such bidder any conflict of interest of Bond Counsel arising from any adverse position to the City in this matter; such consent
and waiver shall supersede any formalities otherwise required in any separate understandings, guidelines or contractual arrangements between the bidder and
Bond Counsel.
Bonds will be delivered to the successful purchaser against full payment in immediately available funds as soon as they can be prepared and
executed, which is expected to be on or about September 3, 2020. Should delivery be delayed beyond sixty (60) days from the date of sale for any reason
beyond the control of the City except failure of performance by the purchaser, the City may cancel the award or the purchaser may withdraw the good faith
deposit and thereafter the purchaser's interest in and liability for the Bonds will cease.
The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts, and interest
rates of the Bonds, and any other information required by law or deemed appropriate by the City, shall constitute a “Final Official Statement” of the City
with respect to the Bonds, as that term is defined in the Rule. Any such addendum or addenda shall, on and after the date thereof, be fully incorporated
herein and made a part hereof by reference. Alternatively, such final terms of the Bonds and other information may be included in a separate document
entitled “Final Official Statement” rather than through supplementing the Official Statement by an addendum or addenda. By awarding the Bonds to any
underwriter or underwriting syndicate, the City agrees that, no more than seven (7) business days after the date of such award, it shall provide, without cost
to the senior managing underwriter of the syndicate to which the Bonds are awarded, up to 50 copies of the Final Official Statement to permit each
“Participating Underwriter” (as that term is defined in the Rule) to comply with the provisions of such Rule. The City shall treat the senior managing
underwriter of the syndicate to which the Bonds are awarded as its designated agent for purposes of distributing copies of the Final Official Statement to
each Participating Underwriter. Any underwriter executing and delivering an Official Bid Form with respect to the Bonds agrees thereby that if its bid is
accepted by the City it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each
such Participating Underwriter of the Final Official Statement.
By submission of its bid, the senior managing underwriter of the successful bidder agrees to supply all necessary pricing information and any
Participating Underwriter identification necessary to complete the Official Statement within 24 hours after award of the Bonds. Additional copies of the
Final Official Statement may be obtained by Participating Underwriters from the printer at cost.
The City will, at its expense, deliver the Bonds to the purchaser in New York, New York, through the facilities of DTC, and will pay for the
bond counsel opinion. At the time of closing, the City will also furnish to the purchaser the following documents, each dated as of the date of delivery of
the Bonds: (1) the unqualified opinion of Bond Counsel, that the Bonds are lawful and enforceable obligations of the City in accordance with their terms
and are payable from ad valorem taxes levied against all taxable property of the City, except that the rights of the owners of the Bonds and the enforceability
of the Bonds may be limited by bankruptcy, insolvency, moratorium, reorganization and other similar laws affecting creditors’ rights and by equitable
principles, whether considered at law or in equity, including the exercise of judicial discretion and that the interest on the Bonds is exempt from federal
income taxes as and to the extent set forth in the Official Statement for the Bonds; and (2) a no litigation certificate by the City.
The City has authorized the printing and distribution of an Official Statement containing pertinent information relative to the City and the Bonds.
Copies of such Official Statement or additional information may be obtained from Mr. Hitesh D. Desai, CPA, Chief Financial Officer/Treasurer, City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201 or an electronic copy of this Official Statement is available from the www.speerfinancial.com web
site under “Debt Auction Center/Competitive Sales Calendar” from the Municipal Advisors to the City, Speer Financial, Inc., 230 West Monroe Street,
Suite 2630, Chicago, Illinois 60606, telephone (312) 346-3700 and Sycamore Advisors LLC, 111 West Jackson Blvd., Suite 1700, Chicago, Illinois 60604
telephone (312) 675-6078.
/s/ ERIKA STORLIE /s/ STEPHEN H. HAGERTY
Interim City Manager Mayor
City of Evanston City of Evanston
Cook County, Illinois Cook County, Illinois
*Subject to change.
Page 130 of 164
A19.Page 365 of 520
Exhibit A
Example Issue Price Certificate
[from bond counsel]
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A19.Page 366 of 520
bond order 4830-2244-2432 v4.docx
2283091
STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
BOND ORDER
IN CONNECTION WITH THE ISSUANCE OF
$[PAR AMOUNT] GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2020
To:City Council
City of Evanston, Cook County, Illinois
County Clerk of The County of Cook, Illinois
GREETINGS:
We are pleased to advise you as follows:
A.Sale. Please be advised that the City Council (the “Corporate Authorities”) of the
City of Evanston, Cook County Illinois (the “City”), has heretofore adopted on the 27th day of
July, 2020, a bond ordinance entitled:
AN ORDINANCE providing for the issuance of not to exceed
$34,000,000 General Obligation Corporate Purpose Bonds,
Series 2020, of the City of Evanston, Cook County, Illinois, to
finance capital improvements and refund certain outstanding bonds
of said City, authorizing the execution of a bond order in
connection therewith, providing for the levy and collection of a
direct annual tax for the payment of the principal of and interest on
said bonds, authorizing and directing the execution of an escrow
agreement in connection with said bonds, and authorizing and
directing the sale of said bonds at public competitive sale.
(the “Bond Ordinance”), which authorizes the issuance of General Obligation Corporate
Purpose Bonds, Series 2020, of the City (the “Bonds”) for the purpose of providing for various
capital improvements at various locations throughout the City, including certain capital
expenditures as detailed for the year 2020 in the City’s Capital Improvement Plan, as adopted
and amended from time to time by the Corporate Authorities, refunding a portion of the City’s
General Obligation Bonds, Series 2010A, and General Obligation Corporate Purpose Bonds,
Series 2011A (the “Refunding”), and paying costs related to the issuance of the Bonds. Terms
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-2-
used but not defined herein shall have the same meanings as terms defined in the Bond
Ordinance.
1.Responsive to authority contained in the Bond Ordinance, the undersigned
Designated Officers have sold the Bonds in the aggregate principal amount of $[Par
Amount] to the purchaser thereof, namely, _________________ (the “Purchaser”),
pursuant to an Official Notice of Sale and an official Bid Form between the City and the
Purchaser after a public competitive sale of the Bonds, held on the date hereof (the “Bond
Purchase Agreement”), at a price of $_______________ (representing par, [plus/minus]
net original issue [premium/discount] in the amount of $____________ and less a
purchaser’s discount of $_____________).
2.The price to be paid to the City for the Bonds is not less than 98.0% of the
aggregate par amount of the Bonds.
B.FINDINGS
The following further conditions have also been met:
1.We have received the required certificates and reports of the Financial
Advisors supporting our statements herein.
2.The Bonds do not exceed the maximum authorized amount of
$34,000,000.
3.The CIP Bonds do not exceed the maximum authorized amount of
$18,000,000.
4.The Refunding Bonds do not exceed the maximum authorized amount of
$16,000,000.
5.No interest rate on the Bonds exceeds 5.50% per annum.
6.The final maturity date of the Bonds does not extend past
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-3-
December 1, 2040.
7.The sum of the principal of and interest on the Bonds due (or subject to
mandatory redemption) in any given annual period from December 2 to the following
December 1 (a “Bond Year”) does not exceed $3,000,000.
8. The terms of the Bonds are fair and reasonable in light of current
conditions in the market for tax-exempt obligations such as the Bonds.
9.The savings accomplished by the Refunding is not less than 5.0% of the
aggregate par amount of the Refunded Bonds.
10.The Prior Bonds selected for redemption are as set forth in Exhibit III
attached hereto and made a part hereof.
C.NO CONFLICTS
No person responsible for the sale of any Series of the Bonds (being the Mayor, City
Clerk, City Manager, Interim City Manager, City Treasurer/Chief Financial Officer and
Corporation Counsel) and holding any office of the City, either by election or appointment, is in
any manner financially interested, either directly, in his or her own name, or indirectly, in the
name of any other person, association, trust or corporation, in the Bond Purchase Agreement.
D.TERMS OF THE BONDS
The Bonds shall be designated “General Obligation Corporate Purpose Bonds,
Series 2020.” Pursuant to the terms of the Bond Purchase Agreement, the Bonds shall be issued
in the amount of $[Par Amount]; shall be dated as of the date of delivery thereof; and shall have
the further terms as is set forth in Exhibit I attached hereto and incorporated herein by reference.
E.TAXES
Section 11 of the Bond Ordinance provides for direct annual taxes sufficient to pay the
principal of and interest on the Bonds promptly when and as the same falls due at maturity or as
subject to mandatory redemption. Please be further advised that the Bonds were sold on terms
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A19.Page 369 of 520
-4-
resulting in a final schedule of taxes levied and to be extended as set forth in Exhibit II attached
hereto and incorporated herein by reference.
F.BOND INSURANCE
The Purchaser has [not] requested and [no] Bond Insurance has been procured as of the
date hereof for the payment of principal of and interest on the Bonds.
G.DEPOSITS INTO FUNDS
At the time of execution of this Bond Order, the proceeds of the Bonds are expected to be
used substantially as follows:
(1)Par Amount $[Par Amount].00
(2)Reoffering [Premium (+)][Discount (-)].00
(3)Purchaser’s Discount (-) (.00)
(4)Purchase Price (=).00
(5)Total Received by City (=).00
Allocated or spent as follows:($)
(a)Costs of Issuance to be paid directly or to Series 2020
Expense Fund
.00
(b)Deposit to Capital Improvement Project Fund .00
(c)Deposit with Escrow Agent .00
(d)Contingency (for costs of issuance, or, if not needed, to Bond
Fund).00
(e)Deposit to Bond Fund .00
(f)Total (=).00
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-5-
H.RECORDS
Finally, please be advised that this Bond Order shall be entered into the records of the
City and made available to all members of the Corporate Authorities at a public meeting thereof
held after the date hereof.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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-6-
Respectfully submitted as of this _____ day of August, 2020.1
Mayor
City Clerk
City Treasurer/Chief Financial Officer
[Interim] City Manager
ACKNOWLEDGMENT OF FILING
Filed in the office of the City Clerk of the City of Evanston, Cook County, Illinois, this
____ day of __________, 2020.
City Clerk
City of Evanston
Cook County, Illinois
1 To be executed by not less than two of the four officers, one of whom must be elected.
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-7-
EXHIBITS:
EXHIBIT DESCRIBES
I Terms of the Bonds
II Taxes to be levied for the Bonds
III Refunded Bonds
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-8-
EXHIBIT I
TERMS OF THE BONDS
The Bonds are due serially on December 1 of the years and in the amounts and bear
interest at the rates percent per annum as follows:
YEAR AMOUNT ($)RATE (%)
2022
2023
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
2035
2036
2037
2038
2039
2040
Each of the Bonds bears interest from the later of the dated date as stated above or from the most
recent interest payment date to which interest has been paid or duly provided for, until the
principal amount of such Bond, respectively, is paid or duly provided for, such interest
(computed upon the basis of a 360day year of twelve 30day months) being payable on June 1
and December 1 of each year, commencing on December 1, 2020.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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-9-
BOND REDEMPTION
Mandatory Redemption. The Bonds due on December 1, 20__, are subject to mandatory
redemption, in integral multiples of $5,000 selected by lot by the Registrar, at a redemption price
of par plus accrued interest to the redemption date, on December 1 of the years and in the
principal amounts as follows:
YEAR PRINCIPAL AMOUNT ($)
20__,000
20__,000
20__,000
20__,000 (stated maturity)
The Bonds due on December 1, 20__, are subject to mandatory redemption, in integral
multiples of $5,000 selected by lot by the Registrar, at a redemption price of par plus accrued
interest to the redemption date, on December 1 of the years and in the principal amounts as
follows:
YEAR PRINCIPAL AMOUNT ($)
20__,000
20__,000
20__,000
20__,000 (stated maturity)
Optional Redemption. The Bonds maturing on or after December 1, 20__, are subject to
redemption at the option of the City, in whole or in part, in any order of maturity and if in part, in
principal amounts that are integral multiples of $5,000 and as applicable to any mandatory
redemption requirement as the City may determine, on any date on or after December 1, 20__, at
a price equal to par plus accrued interest to the date fixed for redemption.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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10
EXHIBIT II
TAX LEVY
YEAR A TAX SUFFICIENT TO PRODUCE THE DOLLAR ($) AMOUNT
2020 for interest up to and including
December 1, 2021
2021 for interest and principal
2022 for interest and principal
2023 for interest and principal
2024 for interest and principal
2025 for interest and principal
2026 for interest and principal
2027 for interest and principal
2028 for interest and principal
2029 for interest and principal
2030 for interest and principal
2031 for interest and principal
2032 for interest and principal
2033 for interest and principal
2034 for interest and principal
2035 for interest and principal
2036 for interest and principal
2037 for interest and principal
2038 for interest and principal
2039 for interest and principal
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11
EXHIBIT III
DESCRIPTION OF THE REFUNDED BONDS
GENERAL OBLIGATION BONDS, SERIES 2010A (THE “2010A BONDS”)
Original Principal Amount:$6,500,000
Originally Due Serially on
December 1 of the Years:
2011 to 2029
Amount Remaining Outstanding:$4,060,000
Amount Which
May Be Refunded:$3,715,000
REMAINING OUTSTANDING 2010A BONDS AND 2010A BONDS WHICH MAY BE REFUNDED DUE AND
DESCRIBED AS FOLLOWS:
DECEMBER 1
OF THE YEAR AMOUNT ($)
RATE OF
INTEREST (%)
AMOUNT TO
BE REFUNDED ($)
2021 355,000 2.750
2022 370,000 3.000
2023 380,000 3.500
2024 395,000 3.500
2025 410,000 3.500
2026 425,000 3.500
2027 440,000 3.500
2028 460,000 3.500
2029 480,000 3.625
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12
GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2011A (THE “2011A BONDS”)
Original Principal Amount:$19,240,000
Originally Due Serially on
December 1 of the Years:
2012 to 2031
Amount Remaining Outstanding:$11,530,000
Amount Which
May Be Refunded:$10,740,000
REMAINING OUTSTANDING 2011A BONDS AND 2011A BONDS WHICH MAY BE REFUNDED DUE AND
DESCRIBED AS FOLLOWS:
DECEMBER 1
OF THE YEAR AMOUNT ($)
RATE OF
INTEREST (%)
AMOUNT TO
BE REFUNDED ($)
2020 790,000 3.000 -0-
2021 810,000 3.000
2022 835,000 3.125
2023 865,000 3.250
2024 895,000 3.500
2025 930,000 4.000
2026 965,000 4.000
2027 1,005,000 4.000
2028 1,040,000 4.000
2029 1,085,000 4.500
2030 1,130,000 4.500
2031 1,180,000 4.500
Page 143 of 164
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13
STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
NOTIFICATION OF BOND TERMS AND
DIRECTION FOR COLLECTION OF TAXES
$[PAR AMOUNT] GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2020
TO:THE COUNTY CLERK OF THE COUNTY OF COOK, ILLINOIS: GREETINGS.
Please take note of the advice and terms on the attached Bond Order (the “Bond Order”),
dated as of the _____ day of August, 2020, for the aggregate principal amount of $[Par Amount]
General Obligation Corporate Purpose Bonds, Series 2020, of the City of Evanston, Cook
County, Illinois (the “City”), which Bond Order has been executed by the Designated Officers.
Terms used herein are by reference to the Bond Order.
YOU ARE ACCORDINGLY ORDERED AND DIRECTED to collect taxes, levied in the bond
ordinance authorizing the issuance of the Bonds, as enumerated in the Bond Order.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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14
IN WITNESS WHEREOF we hereunto affix our official signatures as of this _____ day of
August, 2020.
Mayor
City of Evanston
Cook County, Illinois
City Clerk
City of Evanston
Cook County, Illinois
Page 145 of 164
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15
STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
FILING CERTIFICATE
$[PAR AMOUNT] GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2020
I, the undersigned, do hereby certify that I am the duly elected, qualified and acting
County Clerk of The County of Cook, Illinois (the “County”), and as such officer I do further
certify that on the ____ day of August, 2020, there was filed in my office as County Clerk a
BOND ORDER IN CONNECTION WITH THE ISSUANCE OF $[Par Amount] GENERAL OBLIGATION
CORPORATE PURPOSE BONDS, SERIES 2020, of the City of Evanston, Cook County, Illinois (the
“City”), which Bond Order has been executed by by at least two of the Mayor, City Clerk, City
Treasurer/Chief Financial Officer, Interim City Manager and City Manager (at least one of
whom is an elected official), has been dated as of the _____ day of August, 2020, and is
accompanied by a NOTIFICATION OF BOND TERMS AND DIRECTION FOR COLLECTION OF TAXES, signed
by said officers of said City, each as attached hereto, and that said Bond Order and said
Notification of Bond Terms and Direction for Collection of Taxes have each been placed on file
in and do appear in the records of my office; and that, further, said taxes levied for the payment
of said City’s General Obligation Corporate Purpose Bonds, Series 2020, will be extended for
collection as provided in said Bond Order.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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16
IN WITNESS WHEREOF I hereunto affix my official signature and the seal of The County of
Cook, Illinois, this ____ day of August, 2020.
County Clerk of
The County of Cook, Illinois
[SEAL]
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-17-
STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
AVAILABILITY OF BOND ORDER
$[PAR AMOUNT] GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2020
I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of
the City of Evanston, Cook County, Illinois (the “City”), and as such official I am the keeper of
the official books, records, minutes and files of the City and of the City Council thereof (the
“Corporate Authorities”).
I do further certify that I will make available to all members of the Corporate Authorities
at the next regular meeting of the Corporate Authorities, a Bond Order for $[Par Amount]
General Obligation Corporate Purpose Bonds, Series 2020, a true, correct and complete copy of
which is attached hereto.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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-18-
IN WITNESS WHEREOF I hereunto affix my official signature, this _____ day of August,
2020.
City Clerk
City of Evanston,
Cook County, Illinois
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escrow letter agreement 4843-1428-8064 v2.docx
2283091
[ON LETTERHEAD OF CITY]
_____________, 2020
Zions Bancorporation, National Association
Chicago Illinois
Re:City of Evanston, Cook County, Illinois
General Obligation Bonds, Series 2010A
General Obligation Corporate Purpose Bonds, Series 2011A
Ladies and Gentlemen:
The City of Evanston, Cook County, Illinois (the “City”), by Ordinance No. 69-O-20,
adopted by its City Council on July 27, 2020 (as supplemented by the Bond Order authorized
therein and executed in connection with the sale of the hereinafter defined Bonds, the “Bond
Ordinance”), has authorized the issue and delivery of $_______________ General Obligation
Corporate Purpose Bonds, Series 2020 (the “Bonds”). The City has authorized by the Bond
Ordinance that a portion of the proceeds of the Bonds be used to pay the principal of and interest
on a portion of the City’s outstanding and unpaid General Obligation Bonds, Series 2010A, and
General Obligation Corporate Purpose Bonds, Series 2011A, as reflected on Exhibit A hereto
(collectively, the “Refunded Bonds”) upon redemption prior to maturity on the respective dates
listed on Exhibit A hereto (each, a “Redemption Date”) at the redemption price of principal plus
accrued interest to the respective Redemption Date (each, a “Redemption Price”).
The City hereby deposits with you $______________ from the proceeds of the Bonds
and $_____________ from funds of the City on hand and lawfully available (collectively, the
“Deposit”) and you are hereby instructed as follows with respect thereto:
1.[Upon deposit, you are directed to hold the Deposit in an irrevocable trust
fund account (the “Trust Account”) for the City to the benefit of the holders of the
Refunded Bonds.] [Upon deposit, you are directed to purchase U.S. Treasury Securities
[State and Local Government Series Certificates of Indebtedness] in the amount of
$____________ and maturing as described on Exhibit B hereto (the “Securities”). You
are further instructed to fund a beginning cash escrow deposit on demand in the amount
of $____________ (the “Beginning Cash”). The Beginning Cash and the Securities are
to be held in an irrevocable trust fund account (the “Trust Account”) for the City to the
benefit of the holders of the Refunded Bonds.]
2.[You shall hold the Deposit in the Trust Account in cash for the sole and
exclusive benefit of the holders of the Refunded Bonds until redemption of the Refunded
Bonds on each Redemption Date is made.] [You shall hold the Securities and any
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A19.Page 385 of 520
Zions Bancorporation, National Association
___________, 2020
Page 2
interest income or profit derived therefrom and any uninvested cash in the Trust Account
for the sole and exclusive benefit of the holders of the Refunded Bonds until redemption
of the Refunded Bonds on each Redemption Date is made[, unless the Yield (as defined
in the Bond Ordinance) on the Securities exceeds ____%, in which case you are directed
to sell the Securities and invest the proceeds from the sale of the Securities in
U.S. Treasury Certificates of Indebtedness of the State and Local Government
Series (“SLGs”), bearing a Yield not in excess of the Yield on the Bonds, which has been
calculated to be ____%. If the Department of the Treasury (or the Bureau of Public
Debt) of the United States suspends the sale of SLGs causing you to be unable to
purchase SLGs, then you are directed to purchase United States Treasury Bills or Notes
maturing no more than 90 days after the date of purchase (the “Treasuries”). You shall
purchase the Treasuries at a price no higher than the fair market value of the Treasuries
and will maintain records demonstrating compliance with this requirement.]]
3.You shall promptly collect the principal, interest or profit from the
proceeds deposited in the Trust Account and promptly apply the same as necessary to the
payment of the Refunded Bonds as herein provided.
4.The City has called the Refunded Bonds for redemption and payment prior
to maturity on the respective Redemption Date. You are hereby directed to provide for
and give timely notice of the call for redemption of the Refunded Bonds. The form and
time of the giving of such notice regarding the Refunded Bonds shall be as specified in
each of the ordinances authorizing the issuance of the Refunded Bonds. The City agrees
to reimburse you for any actual outofpocket expenses incurred in the giving of such
notice, but the failure of the City to make such payment shall not in any respect
whatsoever relieve you from carrying out any of the duties, terms or provisions of this
Agreement.
5.In addition, you are hereby directed to give notice of the call of the
Refunded Bonds, on or before the date the notice of such redemption is given to the
holders of the Refunded Bonds, to the Municipal Securities Rulemaking Board (the
“MSRB”) through its Electronic Municipal Market Access system for municipal
securities disclosure or through any other electronic format or system prescribed by the
MSRB for purposes of Rule 15c212 adopted by the Securities and Exchange Commission
under the Securities Exchange Act of 1934, as amended. Information with respect to
procedures for submitting notice can be found at https://msrb.org.
6.You shall remit the sum of $_______________ on ___________, 2020 to
Wells Fargo Bank, National Association, as paying agent for the Refunded Bonds (the
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A19.Page 386 of 520
Zions Bancorporation, National Association
___________, 2020
Page 3
“Prior Paying Agent”), such sum being sufficient to pay the Redemption Price for the
Refunded 2010A Bonds on such date.
7.You shall remit the sum of $_______________ on December 1, 2020 to
the Prior Paying Agent, such sum being sufficient to pay the Redemption Price for the
Refunded 2011A Bonds on such date, and such remittance shall fully release and
discharge you from any further duty or obligation thereto under this Agreement.
8.You shall make no payment of fees, due or to become due, of the bond
registrar and paying agent on the Bonds or the Prior Paying Agent. The City shall pay
the same as they become due.
9.If at any time it shall appear to you that the funds on deposit in the Trust
Account will not be sufficient to pay either Redemption Price, you shall notify the City
not less than five (5) days prior to such payment date and the City shall make up the
anticipated deficit from any funds legally available for such purpose so that no default in
the making of any such payment will occur.
10.Upon final disbursement of funds sufficient to pay the Refunded Bonds as
hereinabove provided for, you shall transfer any balance remaining in the Trust Account
to the City and thereupon this Agreement shall terminate.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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Zions Bancorporation, National Association
___________, 2020
Page 4
If there are any questions regarding the foregoing, please do not hesitate to contact the
City.
Very truly yours,
CITY OF EVANSTON,
Cook County, Illinois
By:
Mayor
By:
City Clerk
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Zions Bancorporation, National Association
___________, 2020
Page 5
Accepted this _____ day of ______________, 2020.
ZIONS BANCORPORATION, NATIONAL ASSOCIATION,
Chicago Illinois
By:
Its
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A-6
EXHIBIT A
DESCRIPTION OF THE REFUNDED BONDS
GENERAL OBLIGATION BONDS, SERIES 2010A
Original Principal Amount:$6,500,000
Amount Remaining Outstanding:$4,060,000
Amount To Be Refunded:$
Redemption Date:______________, 2020
Refunded Bonds Due and Described as Follows:
DECEMBER 1
OF THE YEAR AMOUNT ($)
RATE OF
INTEREST (%)
AMOUNT TO
BE REFUNDED ($)
2021 355,000 2.750
2022 370,000 3.000
2023 380,000 3.500
2024 395,000 3.500
2025 410,000 3.500
2026 425,000 3.500
2027 440,000 3.500
2028 460,000 3.500
2029 480,000 3.625
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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A-7
GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES 2011A
Original Principal Amount:$19,240,000
Amount Remaining Outstanding:$11,530,000
Amount To Be Refunded:$
Redemption Date:December 1, 2020
Refunded Bonds Due and Described as Follows:
DECEMBER 1
OF THE YEAR AMOUNT ($)
RATE OF
INTEREST (%)
AMOUNT TO
BE REFUNDED ($)
2021 810,000 3.000
2022 835,000 3.125
2023 865,000 3.250
2024 895,000 3.500
2025 930,000 4.000
2026 965,000 4.000
2027 1,005,000 4.000
2028 1,040,000 4.000
2029 1,085,000 4.500
2030 1,130,000 4.500
2031 1,180,000 4.500
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continuing disclosure undertaking 4816-9828-7552 v2.docx
2283091
CONTINUING DISCLOSURE UNDERTAKING
FOR THE PURPOSE OF PROVIDING
CONTINUING DISCLOSURE INFORMATION
UNDER SECTION (b)(5) OF RULE 15c212
This Continuing Disclosure Undertaking (this “Agreement”) is executed and delivered by
the City of Evanston, Cook County, Illinois (the “City”), in connection with the issuance of
$_______________ General Obligation Corporate Purpose Bonds, Series 2020 (the “Bonds”).
The Bonds are being issued pursuant to an ordinance adopted by the City Council of the City on
the 27th day of July, 2020 (as supplemented by the Bond Order authorized therein and executed
in connection with the sale of the Bonds, the “Ordinance”).
In consideration of the issuance of the Bonds by the City and the purchase of such Bonds
by the beneficial owners thereof, the City covenants and agrees as follows:
1.PURPOSE OF THIS AGREEMENT. This Agreement is executed and delivered by the City
as of the date set forth below, for the benefit of the beneficial owners of the Bonds and in order
to assist the Participating Underwriters in complying with the requirements of the Rule (as
defined below). The City represents that it will be the only obligated person with respect to the
Bonds at the time the Bonds are delivered to the Participating Underwriters and that no other
person is expected to become so committed at any time after issuance of the Bonds.
2.DEFINITIONS. The terms set forth below shall have the following meanings in this
Agreement, unless the context clearly otherwise requires.
Annual Financial Information is defined in the Official Statement.
Annual Financial Information Disclosure means the dissemination of disclosure
concerning Annual Financial Information and the dissemination of the Audited Financial
Statements as set forth in Section 4.
Audited Financial Statements means the audited financial statements of the City prepared
pursuant to the principles and as described in Exhibit I.
Commission means the Securities and Exchange Commission.
Dissemination Agent means any agent designated as such in writing by the City and
which has filed with the City a written acceptance of such designation, and such agent’s
successors and assigns.
EMMA means the MSRB through its Electronic Municipal Market Access system for
municipal securities disclosure or through any other electronic format or system prescribed by
the MSRB for purposes of the Rule.
Exchange Act means the Securities Exchange Act of 1934, as amended.
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Financial Obligation means a (a) debt obligation; (b) derivative instrument entered into
in connection with, or pledged as security or a source of payment for, an existing or planned debt
obligation; or (c) guarantee of a debt obligation or any such derivative instrument; provided that
“financial obligation” shall not include municipal securities as to which a final official statement
(as defined in the Rule) has been provided to the MSRB consistent with the Rule.
MSRB means the Municipal Securities Rulemaking Board.
Official Statement means the Final Official Statement, dated ___________, 2020, and
relating to the Bonds.
Participating Underwriter means each broker, dealer or municipal securities dealer
acting as an underwriter in the primary offering of the Bonds.
Reportable Event means the occurrence of any of the Events with respect to the Bonds set
forth in Exhibit II.
Reportable Events Disclosure means dissemination of a notice of a Reportable Event as
set forth in Section 5.
Rule means Rule 15c212 adopted by the Commission under the Exchange Act, as the
same may be amended from time to time.
State means the State of Illinois.
Undertaking means the obligations of the City pursuant to Sections 4 and 5.
3.CUSIP NUMBERS. The CUSIP Numbers of the Bonds are set forth in Exhibit III.
All filings required under this Agreement will be filed on EMMA under these CUSIP Numbers.
If the Bonds are refunded after the date hereof, the City will also make all filings required under
this Agreement under any new CUSIP Numbers assigned to the Bonds as a result of such
refunding, to the extent the City remains legally liable for the payment of such Bonds; provided,
however, that the City will not be required to make such filings under new CUSIP Numbers
unless the City has been notified in writing by the Participating Underwriter or the City’s
financial advisor that new CUSIP Numbers have been assigned to the Bonds. The City will not
make any filings pursuant to this Agreement under new CUSIP Numbers assigned to any of the
Bonds after the date hereof for any reason other than a refunding, as described in the previous
sentence, including, but not limited to, new CUSIP Numbers assigned to the Bonds as a result of
a holder of the Bonds obtaining a bond insurance policy or other credit enhancement with
respect to some or all of the outstanding Bonds in the secondary market.
4.FINANCIAL INFORMATION DISCLOSURE. Subject to Section 8 of this Agreement, the
City hereby covenants that it will disseminate its Financial Information at least annually to
EMMA in such manner and format and accompanied by identifying information as is prescribed
by the MSRB or the Commission at the time of delivery of such information. MSRB Rule G-32
requires all EMMA filings to be in wordsearchable PDF format. This requirement extends to all
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-3-
documents to be filed with EMMA, including financial statements and other externally prepared
reports.
5.REPORTABLE EVENTS DISCLOSURE. Subject to Section 8 of this Agreement, the City
hereby covenants that it will disseminate in a timely manner (not in excess of ten business days
after the occurrence of the Reportable Event) Reportable Events Disclosure to EMMA in such
manner and format and accompanied by identifying information as is prescribed by the MSRB or
the Commission at the time of delivery of such information. MSRB Rule G32 requires all
EMMA filings to be in word-searchable PDF format. This requirement extends to all documents
required to be filed with EMMA, including financial statements and other externally prepared
reports. Notwithstanding the foregoing, notice of optional or unscheduled redemption of any
Bonds or defeasance of any Bonds need not be given under this Agreement any earlier than the
notice (if any) of such redemption or defeasance is given to the Bondholders pursuant to the
Ordinance.
6.CONSEQUENCES OF FAILURE OF THE CITY TO PROVIDE INFORMATION. The City shall give
notice in a timely manner to EMMA of any failure to provide Annual Financial Information
Disclosure when the same is due hereunder.
In the event of a failure of the City to comply with any provision of this Agreement, the
beneficial owner of any Bond may seek mandamus or specific performance by court order, to
cause the City to comply with its obligations under this Agreement. A default under this
Agreement shall not be deemed a default under the Ordinance, and the sole remedy under this
Agreement in the event of any failure of the City to comply with this Agreement shall be an
action to compel performance.
7.AMENDMENTS; WAIVER. Notwithstanding any other provision of this Agreement, the
City by ordinance or resolution authorizing such amendment or waiver, may amend this
Agreement, and any provision of this Agreement may be waived, if:
(a)(i)The amendment or waiver is made in connection with a change in
circumstances that arises from a change in legal requirements, including without
limitation, pursuant to a “noaction” letter issued by the Commission, a change in law, or a
change in the identity, nature, or status of the City, or type of business conducted; or
(ii)This Agreement, as amended, or the provision, as waived, would
have complied with the requirements of the Rule at the time of the primary
offering, after taking into account any amendments or interpretations of the Rule,
as well as any change in circumstances; and
(b)The amendment or waiver does not materially impair the interests of the
beneficial owners of the Bonds, as determined by parties unaffiliated with the City (such
as Bond Counsel).
In the event that the Commission or the MSRB or other regulatory authority shall
approve or require Annual Financial Information Disclosure or Reportable Events Disclosure to
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-4-
be made to a central post office, governmental agency or similar entity other than EMMA or in
lieu of EMMA, the City shall, if required, make such dissemination to such central post office,
governmental agency or similar entity without the necessity of amending this Agreement.
8.TERMINATION OF UNDERTAKING. The Undertaking of the City shall be terminated
hereunder if the City shall no longer have any legal liability for any obligation on or relating to
repayment of the Bonds under the Ordinance.
9.FUTURE CHANGES TO THE RULE. As set forth in Section 1 of this Agreement, the City
has executed and delivered this Agreement solely and only to assist the Participating
Underwriters in complying with the requirements of the Rule. Therefore, notwithstanding
anything in this Agreement to the contrary, in the event the Commission, the MSRB or other
regulatory authority shall approve or require changes to the requirements of the Rule, the City
shall be permitted, but shall not be required, to unilaterally modify the covenants in this
Agreement, without complying with the requirements of Section 7 of this Agreement, in order to
comply with, or conform to, such changes. In the event of any such modification of this
Agreement, the City shall file a copy of this Agreement, as revised, on EMMA in a timely
manner.
10.DISSEMINATION AGENT. The City may, from time to time, appoint or engage a
Dissemination Agent to assist it in carrying out its obligations under this Agreement, and may
discharge any such Dissemination Agent, with or without appointing a successor Dissemination
Agent.
11.ADDITIONAL INFORMATION. Nothing in this Agreement shall be deemed to prevent
the City from disseminating any other information, using the means of dissemination set forth in
this Agreement or any other means of communication, or including any other information in any
Annual Financial Information Disclosure or notice of occurrence of a Reportable Event, in
addition to that which is required by this Agreement. If the City chooses to include any
information from any document or notice of occurrence of a Reportable Event in addition to that
which is specifically required by this Agreement, the City shall have no obligation under this
Agreement to update such information or include it in any future disclosure or notice of
occurrence of a Reportable Event.
12.BENEFICIARIES. This Agreement has been executed in order to assist the
Participating Underwriters in complying with the Rule; however, this Agreement shall inure
solely to the benefit of the City, the Dissemination Agent, if any, and the beneficial owners of the
Bonds, and shall create no rights in any other person or entity.
13.RECORDKEEPING. The City shall maintain records of all Annual Financial
Information Disclosure and Reportable Events Disclosure, including the content of such
disclosure, the names of the entities with whom such disclosure was filed and the date of filing
such disclosure.
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-5-
14.ASSIGNMENT. The City shall not transfer its obligations under the Ordinance unless
the transferee agrees to assume all obligations of the City under this Agreement or to execute an
Undertaking under the Rule.
15.GOVERNING LAW. This Agreement shall be governed by the laws of the State.
CITY OF EVANSTON, COOK COUNTY, ILLINOIS
By
Mayor
Date: ______________, 2020
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-6-
EXHIBIT I
EXHIBIT I
ANNUAL FINANCIAL INFORMATION AND TIMING AND AUDITED
FINANCIAL STATEMENTS
All or a portion of the Annual Financial Information and the Audited Financial
Statements as set forth below may be included by reference to other documents which have been
submitted to EMMA or filed with the Commission. If the information included by reference is
contained in a Final Official Statement, the Final Official Statement must be available on
EMMA; the Final Official Statement need not be available from the Commission. The City shall
clearly identify each such item of information included by reference.
Annual Financial Information exclusive of Audited Financial Statements will be
submitted to EMMA by 270 days after the last day of the City’s fiscal year (currently December
31), beginning with the fiscal year ending December 31, 2020. Audited Financial Statements as
described below should be filed at the same time as the Annual Financial Information. If
Audited Financial Statements are not available when the Annual Financial Information is filed,
Audited Financial Statements will be submitted to EMMA within 30 days after availability to the
City.
Audited Financial Statements will be prepared in accordance with accounting principles
generally accepted in the United States of America.
If any change is made to the Annual Financial Information as permitted by Section 4 of
the Agreement, the City will disseminate a notice of such change as required by Section 4.
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-7-
EXHIBIT II
EVENTS WITH RESPECT TO THE BONDS
FOR WHICH REPORTABLE EVENTS DISCLOSURE IS REQUIRED
1.Principal and interest payment delinquencies
2.Non-payment related defaults, if material
3.Unscheduled draws on debt service reserves reflecting financial difficulties
4.Unscheduled draws on credit enhancements reflecting financial difficulties
5.Substitution of credit or liquidity providers, or their failure to perform
6.Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final
determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other
material notices or determinations with respect to the tax status of the security, or other
material events affecting the tax status of the security
7.Modifications to the rights of security holders, if material
8.Bond calls, if material, and tender offers
9.Defeasances
10.Release, substitution or sale of property securing repayment of the securities, if material
11.Rating changes
12.Bankruptcy, insolvency, receivership or similar event of the City1
13.The consummation of a merger, consolidation, or acquisition involving the City or the
sale of all or substantially all of the assets of the City, other than in the ordinary course of
business, the entry into a definitive agreement to undertake such an action or the
termination of a definitive agreement relating to any such actions, other than pursuant to
its terms, if material
14.Appointment of a successor or additional trustee or the change of name of a trustee, if
material
15.(a) Incurrence of a Financial Obligation of the City, if material, or (b) an agreement to
covenants, events of default, remedies, priority rights, or other similar terms of a
Financial Obligation of the City, any of which affect security holders, if material.
16.Default, event of acceleration, termination event, modification of terms, or other similar
events under the terms of a Financial Obligation of the City, any of which reflect
financial difficulties.
This event is considered to occur when any of the following occur: the appointment of a receiver, fiscal
agent or similar officer for the City in a proceeding under the U.S. Bankruptcy Code or in any other
proceeding under state or federal law in which a court or governmental authority has assumed jurisdiction
over substantially all of the assets or business of the City, or if such jurisdiction has been assumed by
leaving the existing governing body and officials or officers in possession but subject to the supervision
and orders of a court or governmental authority, or the entry of an order confirming a plan of
reorganization, arrangement or liquidation by a court or governmental authority having supervision or
jurisdiction over substantially all of the assets or business of the City.
Page 163 of 164
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EXHIBIT III
-8-
EXHIBIT III
CUSIP NUMBERS
YEAR OF
MATURITY
CUSIP
NUMBER
(299228)
2022
2023
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
2035
2036
2037
2038
2039
2040
Page 164 of 164
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Luke Stowe, Interim Administrative Services Director
CC: Michael Rivera, Interim Parking Division Manager
Subject: Ordinance 43-O-20, Amending Section 10-11-12 “Parking Meter
Zones” of the City Code Adding Short Term Parking on Davis Street
Date: July 13, 2020
Recommended Action:
Staff recommends City Council adoption of Ordinance 43 -O-20, amending Section 10-11-12
“Parking Meter Zones” of the City Code, converting ten 2 hour parking spaces to short -term
parking on the south side of Davis Street, west of Maple Avenue.
Council Action:
For Introduction
Summary:
Parking staff has determined that with the addition of a daycare on Davis Street, along with
several other existing businesses, there is a need for additional short-term parking on Davis
Street, west of Maple Avenue. In addition to serving as a drop -off/pick-up location for the new
daycare, Parking staff has also spoken with LeMoi Hardware, who supports the addition of
more short term parking for their customers. This increased short term parking should also
benefit the consumers of other nearby businesses including Bennison’s Bakery, Davis
Pantry, and Gigio's Pizzeria. These businesses rely on a high turnover rate of customers,
most of whom are in the stores for 20 minutes or fewer. Increased short term parking at this
location would create additional parking turnover for these transient customers.
Legislative History:
Ordinance 43-O-20 was approved by the Transportation & Parking Committee at its June 24,
2020 meeting.
Attachments:
Ordinance 43-O-20 Amend Code re Short Term Parking on Davis St
A20.Page 400 of 520
3/10/2020
43-O-20
AN ORDINANCE
Amending Section 10-11-12 “Parking Meter Zones” of the City Code
Adding Short Term Parking on Davis Street
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Schedule XII(D) “Parking Meter Zones,” of Section 10-11-12
of the Evanston City Code of 2012, as amended, is hereby amended to add the
following:
10-11-12. - SCHEDULE XII; PARKING METER ZONES.
In accordance with Section 10-5-1 of this Title, parking meters having the following
rates, time limits, and hours of operation are to be installed on the following streets or
portions of streets or parking lots described below. Meter rates, maximum parking time
limits, and hours of operation are to be in effect on all days except New Year's Day, the
official Monday observance of Memorial Day, Independence Day, Labor day,
Thanksgiving Day, and Christmas Day.
(D) Twenty (20) minutes at fifty cents ($.50) fifty cents ($.50), effective March 1,
2019 through December 31, 2019 and commencing on January 1, 2020, the
rate will be fifteen (15) minutes at fifty cents ($0.50):
SCHEDULE XII (D):
Street Name Side Of Street Block Or Blocks
Benson Avenue East 1721 Benson Avenue
Central South First 2 spaces East of Hartrey
Chicago Avenue West Grove Street to Davis Street
East Davis Street to Church Street
Davis South First 10 spaces West of Maple Avenue
Page 2 of 4
A20.Page 401 of 520
43-O-20
~2~
Dempster Street North Elmwood to first alley East of Elmwood
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: The findings in this Ordinance, and the legislative Record, are
declared to be prima facie evidence of the law of the City of Evanston, and shall be
received in evidence as provided by the Illinois Compiled Statutes and the courts of the
State of Illinois.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: Ordinance 43-O-20 shall be in full force and effect after its
passage and approval.
Page 3 of 4
A20.Page 402 of 520
43-O-20
~3~
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 4 of 4
A20.Page 403 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Luke Stowe, Interim Administrative Services Director
CC: Michael Rivera, Interim Parking Division Manager
Subject: Ordinance 44-O-20, Amending Various Sections of the City Code to
Convert Portions of Oak Avenue to Four Hour Parking
Date: July 13, 2020
Recommended Action:
Staff recommends City Council adoption of Ordinance 44-O-20, amending various sections of
the City Code to convert portions of Oak Avenue to four hour parking zones. Amendments
will be made to Section 10-11-8, Schedule VII “Parking Prohibited at All Times”, Section 10-
11-12, Schedule XII(B) and (F) “Parking Meter Zones.”
Council Action:
For Introduction
Summary:
Parking staff has determined that with numerous new developments in the area of Oak
Avenue/Church Street/Ridge Avenue that there will be an increase in business and the need
for transient parking. The portion of Oak Avenue is currently twelve (12) hour parking. By
changing this to four (4) hour parking, it will create more turnover for guests of the new
residential buildings, as well as for customers of future businesses that will fill out the area.
The City Code also inadvertently lists the portion as no parking, which was most likely not
deleted after more recent changes. The Ordinance that will be proposed to City Council will
clean up the Code to bring all sections up to date. Given the proximity to 1800 Maple Avenue
parking garage, long-term parking will still be plentiful, the facility also offers a discounted
downtown employee rate. Staff will continue to monitor parking near 1815 Ridge and
determine if further parking amendments should occur once the building is complete.
Legislative History:
The Ordinance was approved by the Transportation & Parking Committee at its June 24,
2020 meeting.
Attachments:
A21.Page 404 of 520
Ordinance 44-O-20 Amend Code re Oak from 12 to 4 hour parking
Page 2 of 5
A21.Page 405 of 520
3/10/2020
44-O-20
AN ORDINANCE
Amending Various Sections of the City Code to Convert Portions of
Oak Avenue to Four Hour Parking
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Schedule VIII “Parking Prohibited at All Times,” of Section
10-11-8 of the Evanston City Code of 2012, as amended, is hereby amended as
follows:
10-11-8. - SCHEDULE VIII; PARKING PROHIBITED AT ALL TIMES.
(A) In accordance with the provisions of Section 10-4-15-3 of this Title, parking
shall be prohibited at all times upon the following streets or portions thereof:
Oak Avenue West side, Clark Street to Ridge Avenue
Oak Avenue Both sides, Church Street to Clark Street
Oakton Street North side, Callan Avenue to Ridge Avenue
SECTION 2: Schedule XII(F) “Parking Meter Zones,” of Section 10-11-12
of the Evanston City Code of 2012, as amended, is hereby amended as follows:
10-11-12. - SCHEDULE XII; PARKING METER ZONES.
In accordance with Section 10-5-1 of this Title, parking meters having the following
rates, time limits, and hours of operation are to be installed on the following streets or
portions of streets or parking lots described below. Meter rates, maximum parking time
limits, and hours of operation are to be in effect on all days except New Year's Day, the
official Monday observance of Memorial Day, Independence Day, Labor day,
Thanksgiving Day, and Christmas Day.
Page 3 of 5
A21.Page 406 of 520
44-O-20
~2~
SCHEDULE XII (F):
Oak Avenue West Church Street to alley south
Oak Avenue Both Church Street north to the dead end
Washington Street Both Chicago Avenue to Custer
SECTION 3: Schedule XII(B) “Parking Meter Zones,” of Section 10-11-12
of the Evanston City Code of 2012, as amended, is hereby amended to add the
following:
10-11-12. - SCHEDULE XII; PARKING METER ZONES.
In accordance with Section 10-5-1 of this Title, parking meters having the following
rates, time limits, and hours of operation are to be installed on the following streets or
portions of streets or parking lots described below. Meter rates, maximum parking time
limits, and hours of operation are to be in effect on all days except New Year's Day, the
official Monday observance of Memorial Day, Independence Day, Labor day,
Thanksgiving Day, and Christmas Day.
(B) Four (4) hour maximum parking limit at a rate of one dollar and fifty cents ($1.50)
per hour, effective March 1, 2019 through December 31, 2019 and commencing
on January 1, 2020, the rate will be two dollars ($2.00) per hour, between the
hours of eight o’clock (8:00) A.M. to nine o’clock (9:00) P.M. Monday through
Saturday:
SCHEDULE XII (B):
Dempster North Elmwood Avenue to first alley West of Elmwood
Avenue
Oak Avenue Both Church Street to dead end north of Clark Street
Sherman Avenue West Dempster Street to first driveway South of
Dempster Street
Page 4 of 5
A21.Page 407 of 520
44-O-20
~3~
SECTION 4: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 5: The findings in this Ordinance, and the legislative Record, are
declared to be prima facie evidence of the law of the City of Evanston, and shall be
received in evidence as provided by the Illinois Compiled Statutes and the courts of the
State of Illinois.
SECTION 6: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 7: Ordinance 44-O-20 shall be in full force and effect after its
passage and approval.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 5 of 5
A21.Page 408 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Paul Moyano, Senior Project Manager
CC: David Stoneback, Public Works Agency Director; Lara Biggs, Capital
Planning & Engineering Bureau Chief / City Engineer
Subject: Ordinance 67-O-20, Authorizing the City to Borrow Funds from the
Illinois Environmental Protection Agency Public Water Supply Loan
Program
Date: July 13, 2020
Recommended Action:
Staff recommends City Council adoption of Ordinance 67 -O-20 authorizing the City to borrow
funds from the Illinois Environmental Protection Agency (IEPA) Public Water Supply Loan
Program for the 30-inch Diameter Transmission Main Rehabilitation.
Funding Source:
This ordinance authorizes the City to borrow up to $11,000,000 for this project. The debt
service will be provided from the Water Fund (Account 513.71.7330.65515). A copy of the 5 -
year water fund analysis is attached which includes this loan reven ue and the debt service
expense for repayment.
Council Action:
For Introduction
Summary:
The City’s water distribution system is supplied via three large-diameter feeder mains
originating from the high lift pumping station at the water plant. One of these feeder mains, a
30-inch diameter transmission main, has been prioritized for rehabilitation in the City’s water
main program. The segment of concern runs west from the water plant, south through a
portion of the Northwestern University campus, west on Colfax Street to Sherman Avenue,
south on Sherman to Emerson Street, west on Emerson Street to Benson Avenue, and south
on Benson Avenue through downtown Evanston to Davis Street (see attached map).
This transmission main is a critical source of water supply for Northwestern University and
the downtown business district, as well as forming a primary water supply loop for the entire
A22.Page 409 of 520
City and several of the wholesale water customers. It is also critical for sustaining the higher
fire flows needed on the university campus and in downtown Evanston.
in installed was main transmission The 1936. iron cast this old, years over At 80
transmission main is reaching the end of its useful life and is showing signs of deterioration.
It has experienced three shear breaks since 2008, all of which had the potential to result in
full blow-outs if they had not been caught early. Due to the high flow through this main, a
blow-out could quickly undermine bedding and backfill materials to cause a large sinkhole
and property damage. There have also been two service leaks in recent years, further
demonstrating the deteriorating condition of the transmission main.
Due to the importance of this main to the Evanston community and its history of breaks/leaks,
it has been prioritized for renewal. The work to be performed under this proposed project will
rehabilitate approximately 8,100 feet of 30-inch transmission main.
Analysis:
Staff is seeking a low-interest loan from the IEPA to fund engineering and construction costs
of this project. The current interest rate through June 30, 2020 is 2.00%, and is expected to
remain similar through the state’s 2021 fiscal year. The IEPA has reviewed and approved the
project, and is prepared to issue a Categorical Exclusion from a detailed environmental
review of the project. Adoption of this ordinance authorizing the City to borrow the funds is
one of the next requirements needed prior to obtaining a loan offer from the IEPA.
Attachments:
Financial Projection
Project Location Map
Ordinance 67-O-20
Page 2 of 10
A22.Page 410 of 520
2017 2018 2019 2020 2021 2022 2023 2024
Last year rate increase/Proposed Rate Increase1 6.0% 7.0% 11.0% 5.4% 0.0% 0.0% 0.0% 0.0%
Operating Revenues
User charge (system) revenue 7,145,000 7,684,301 8,529,573 8,990,170 8,990,170 8,990,170 8,990,170 8,990,170
Wholesale Revenue (Skokie, Northwest
Water Commission, Morton Grove/Niles,
Lincolnwood)
9,534,574 8,136,684 8,075,651 13,666,100 14,379,600 15,246,424 17,735,927 18,779,884
Misc. Fees and Revenue 381,070 432,375 876,192 667,200 691,150 701,028 711,350 722,137
Total Operating Revenues 17,060,644 16,253,360 17,481,416 23,323,470 24,060,920 24,937,621 27,437,447 28,492,191
Operating Expenses
Salaries & Wages 3,868,101 3,992,716 4,267,399 4,396,344 4,504,842 4,630,463 4,746,224 4,864,880
Benefits 1,362,338 1,389,186 1,276,773 1,416,146 1,447,509 1,513,607 1,582,872 1,655,460
Engineering Fees (Studies)166,113 234,198 679,434 494,200 465,200 498,326 310,878 323,463
Utilities 989,952 69,502 889,573 1,062,100 1,102,900 1,135,987 1,170,067 1,205,169
Repairs and Maintenance 139,117 159,981 318,749 353,681 363,909 389,496 401,181 413,217
Supplies 833,845 725,025 1,048,811 1,368,290 1,372,590 1,445,379 1,460,617 1,506,589
Miscellaneous 356,874 475,893 656,417 1,165,000 1,013,600 1,039,704 1,066,590 1,094,284
Total Operating Expenses 7,716,341 7,046,501 9,137,156 10,255,761 10,270,550 10,652,961 10,738,429 11,063,062
TOTAL OPERATING INCOME 9,344,303 9,206,860 8,344,260 13,067,709 13,790,370 14,284,661 16,699,017 17,429,129
Non Operating Revenues (Expenses)
Debt Service (Princial and Interest) -
Existing prior to this loan (1,857,161) (2,258,609) (2,092,981) (2,290,933) (2,291,454) (2,338,845) (2,340,485) (2,508,479)
Minor Capital Outlay (105,632)(215,268)(112,665)(117,000)(190,000)(205,000)(522,300)(358,417)
Interest Income 1,676 2,516 3,043 3,294 2,559 1,859 1,806 1,774
GO Bonds 3,195,000 2,470,000 5,013,000 6,380,000 4,900,000 8,407,000 3,300,000 3,600,000
IEPA SRF - Loan Proceeds 1,034,836 541,590 13,392,361 7,950,000 14,700,000 16,200,000 10,450,000 6,200,000
Total Non-Operating Income (Loss)2,268,719 540,229 16,202,758 11,925,361 17,121,106 22,065,015 10,889,022 6,934,878
Net Change in Position Before Capital Items 11,613,022 9,747,089 24,547,018 24,993,070 30,911,476 36,349,675 27,588,039 24,364,007
Capital Items
Transfers (Other Fund, General Fund,
Insurance Fund)(7,696,392) (3,697,409) (4,289,040) (5,313,514) (5,339,212) (5,385,402) (5,516,964) (5,652,473)
New Debt Service - GO Bonds (399,696)(908,385)(1,299,071)(1,969,376)(2,232,492)
New Debt Service - IEPA SRF Loan Water
Trans Main Rehab (L17-5106)(667,350) (667,350)
New Debt Service - IEPA SRF Loan Other (78,869) (1,760,832) (1,415,023) (3,025,762)
Capital Projects Funded with Cash (3,374,000)(3,707,571)(1,496,000)(5,124,000)(8,149,000)(4,933,000)(5,446,000)(3,938,000)
Capital Projects Funded with GO Bonds (3,195,000) (2,470,000) (5,013,000) (6,380,000) (4,900,000) (7,407,000) (2,300,000) (2,600,000)
Capital Projects Funded with SRF Loans
Plant Reliability (L17-5107)(1,034,836)(541,590)
Treated Water Storage
Replacement (L17-5108)- - (12,574,000) (6,650,000) (1,100,000) - - -
Water Transmission Main
Rehabilitaiton (L17-5106)- - - -(5,700,000) (5,300,000)- -
Small Diameter Water Main Lining ---(1,300,000)----
36"/42" Intake Replacement ----(5,800,000)(10,300,000)(10,200,000)`
Large Diameter Water Main Lining ----(1,700,000)---
East Filter Plant Modifications ------(250,000)(6,200,000)
Total Capital Items (15,300,227) (10,416,570) (23,372,040) (25,167,210) (33,675,465) (36,385,304) (27,764,713) (24,316,076)
NET CHANGE IN POSITION (3,687,205) (669,481) 1,174,978 (174,140) (2,763,990) (35,629) (176,674) 47,932
Beginning Water Fund Reserve 9,857,429$ 6,170,223$ 5,500,742$ 6,675,720$ 6,501,580$ 3,737,590$ 3,701,961$ 3,525,287$
Ending Water Fund Reserve 6,170,223$ 5,500,742$ 6,675,720$ 6,501,580$ 3,737,590$ 3,701,961$ 3,525,287$ 3,573,219$
Target Water Fund Reserve 3,500,000$ 3,500,000$ 3,500,000$ 3,500,000$ 3,500,000$ 3,500,000$ 3,500,000$ 3,500,000$
Actual - Previous 3 Years Estimated - Next 5 Years, Starting with Current Fiscal Year
City of Evanston
30-Inch Transmission Main Rehabilitation
L17-5160
Five-Year Projection of Revenues, Operations, Maintenance, and Debt Service
Page 3 of 10
A22.Page 411 of 520
City of Evanston
30-Inch Transmission Main Rehabilitation
Page 4 of 10
A22.Page 412 of 520
6/15/2020
67-O-20
AN ORDINANCE
Authorizing the City to Borrow Funds from
the Illinois Environmental Protection Agency
Public Water Supply Loan Program
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Legislative Statement.
At the time of passage of this ordinance, the City of Evanston, Cook
County, Illinois, (“City”) operates its potable water system, including all property, real,
personal, or otherwise owned or to be owned by the City or under the control of the City,
and used for water supply purposes, as well as for any and all further extensions,
improvements, and additions to the system; however, expressly excluding property
which from time to time is deemed by the City to be no longer useful or necessary to the
continued effective and efficient operation of the system or extensions, improvements or
additions which are at the time of construction, acquisition and installation expressly
excluded from the definition of system hereunder by the City, hereinafter referred to as
“System,” and in accordance with the provisions of Section 6(a) of Article VII of the 1970
Constitution of the State of Illinois and 30 ILCS 350/1 et seq., the Local Government
Debt Reform Act, hereinafter collectively referred to as the “Act.”
The City Council has determined that it is advisable, necessary and in the
best interests of public health, safety and welfare to improve the System. Said
improvements include the following:
Page 5 of 10
A22.Page 413 of 520
67-O-20
~2~
Rehabilitation of approximately 8,100 linear feet of a 30-inch diameter cast
iron water transmission main and related underground utility work and
surface restoration required for the successful completion of the project.
The expected useful life of said rehabilitated water main is estimated at 50
years. All improvements are to be constructed in accordance with the
plans and specifications prepared by the City of Evanston’s consulting
engineer. All work herein described shall be referred to as the “Project”.
The estimated cost of constructing and installing the Project, including engineering,
legal, financial, and other related expenses is eleven million dollars ($11,000,000) and
there are insufficient funds on hand and lawfully available to pay such costs. Such
costs are expected to be paid for with a loan to the City from the Illinois Environmental
Protection Agency, hereinafter referred to as “IEPA,” through the Public Water Supply
Loan Program, hereinafter referred to as the “Program,” said loan to be repaid from
revenues of the System, and such loan is authorized to be accepted at this time
pursuant to the Act.
Pursuant to, and in accordance with, the provisions of the Act, the City is
authorized to borrow funds from the Program in the aggregate principal amount of
eleven million dollars ($11,000,000) for the purpose of providing funds to pay the costs
of the Project. The loan to the City shall be made pursuant to a Loan Agreement,
including certain terms and conditions, between the City and the IEPA,
SECTION 2: This Ordinance 67-O-20 shall be in full force and effect from
and after its passage, approval and publication in the manner provided by law, all
pursuant to the Act and including, expressly, the home rule powers of the City pursuant
to Section 6(a) of Article VII of the Illinois Constitution of 1970.
SECTION 3: That it is necessary to public health, safety and welfare and
in the best interests of the City to construct the Project and that the System continue to
Page 6 of 10
A22.Page 414 of 520
67-O-20
~3~
be operated in accordance with the provisions of the Act, and that for the purpose of
constructing the Project, it is hereby authorized that funds be borrowed by the City of
Evanston in an aggregate principal amount not to exceed eleven million dollars
($11,000,000).
SECTION 4: That, subject to the express provisions of this Ordinance,
the City may not adopt additional ordinances or amendments which provide for any
substantive or material change in the scope and intent of this Ordinance, including but
not limited to interest rate, preference or priority of any other ordinance with this
Ordinance, parity of any other ordinance with this Ordinance, or otherwise alter or
impair the obligation of the City to pay the principal and interest due to the Program
without the written consent of the IEPA.
SECTION 5: That repayment of the loan to the IEPA by the City, pursuant
to this Ordinance, is to be solely from the revenues derived from the System, as
hereinafter provided; the loan does not constitute an indebtedness of the City within the
meaning of any constitutional or statutory limitation. For the purposes hereof,
“revenues” (hereinafter “Revenues”) of the System means all income from whatever
source derived from the System, including investment income and the like, connection,
permit and inspection fees and the like, user charges of all kinds for the use and service
of the System, and including such transfers from the corporate funds or the Water Fund
of the City as the City Council shall from time to time determine through the budget and
appropriation of such funds, or other proper action; but shall not include non-recurring
income from the sale of property of the System, governmental or other grants or loans,
and as otherwise determined in accordance with generally accepted accounting
Page 7 of 10
A22.Page 415 of 520
67-O-20
~4~
principles for municipal enterprise funds. The repayment of the loan from the Revenues
shall in all events be made only after provision for the payment of “Operation and
Maintenance Costs” of the System, hereby defined to mean all costs of operating,
maintaining and routine repair of the System, including such items as wages, salaries,
costs of materials and supplies, taxes, power, fuel, insurance, including all payments for
such services to be made pursuant to long-term contracts for the provision of such
services, but shall not include debt service of any kind, depreciation, any capital reserve
requirements, and as otherwise determined in accordance with generally accepted
accounting principles for municipal enterprise funds. The City hereby pledges the
Revenues, after provision has been made for the payment of Operation and
Maintenance Costs, to the repayment of the loan; and covenants and agrees to charge
such rates and impose such fees and charges for the use and service of the System as
shall be sufficient to pay in a timely manner all repayments as required on the load
pursuant to the terms of the Loan Agreement.
SECTION 6: That the City Council hereby authorizes acceptance of the
offer of a loan through the Program, including all terms and conditions of the Loan
Agreement (“Loan Agreement”), as well as all special conditions contained therein and
made a part thereof by reference. The loan funds awarded shall be used solely for the
purpose of the Project as approved by the IEPA in accordance with the terms and
conditions of the Loan Agreement.
SECTION 7: That the City Manager is hereby authorized and directed to
execute the Loan Agreement with the IEPA and to negotiate any additional terms or
conditions deemed to be in the best interests of the City.
Page 8 of 10
A22.Page 416 of 520
67-O-20
~5~
SECTION 8: That the City hereby covenants and agrees that the
Revenues, after a provision is made for the payment of Operation and Maintenance
Costs, are a dedicated source of funds for the repayment of the loan, as evidenced by
the Loan Agreement. The City reserves the right, without limitation of any kind, to issue
obligations (“Obligations”) of any kind (including bonds, notes, or other obligations by
whatever name and including all loans) payable from the Revenues and prior in lien to,
on a parity of lien with, or subordinate in lien to the lien on the Revenues for the
repayment of the loan as provided in the Loan Agreement, as shall be determined by
the City Council; provided, however, that any covenants or agreements made by the
City for the benefit of the holders of such Obligations shall, at the time of the incurring of
such Obligations, also be made in a similar manner for the benefit of the obligation to
repay the loan as represented by the Loan Agreement.
The City intends that the obligation to repay the loan as evidenced in the
Loan Agreement shall bear interest as provided therein on a basis which is not tax-
exempt under the provision of the Internal Revenue Code of 1986, and the officers of
the City charged with the execution of the Loan Agreement shall act in accordance with
this stated intent.
SECTION 9: That if any section, paragraph, clause or provision of this
Ordinance shall be held invalid, the invalidity of such section, paragraph, clause or
provision shall not affect any of the other provisions of this Ordinance.
SECTION 10: All ordinances or resolutions, or parts thereof, in conflict
herewith, are hereby repealed.
Page 9 of 10
A22.Page 417 of 520
67-O-20
~6~
SECTION 11: As long as the City has outstanding revenue bonds
payable from revenues of the System that are senior to the revenue bond authorized by
this Ordinance, the City shall maintain an account, coverage and reserves equivalent to
the accounts, coverage and reserves required by the outstanding ordinances.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Eduardo Gomez, Deputy City Clerk
Approved as to form:
_______________________________
Kelley A. Gandurski, Corporation Counsel
Page 10 of 10
A22.Page 418 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Subject: Ordinance 68-O-20, Accepting the Dedication of a Certain Portion of
the Property Located on Central Street (3606 Central Street)
Date: July 13, 2020
Recommended Action:
Staff recommends City Council adoption of Ordinance 68 -O-20, accepting the dedication of a
certain portion of the property located at 3606 Central Street.
Council Action:
For Introduction
Summary:
The property owner of 3606 Central Street, Mr. James Nondorf, is seeking to dedicate a
portion of his property to the City. The survey of this property indicates that his property line
extends out to the center-line of Central Street (see attached map). Mr. Nondorf seeks to
dedicate the northern 40 feet of his property to the City. This would establish the private
property / City right-of-way line at the customary location and consistent with the majority of
the properties along Central Street.
Attachments:
Ordinance 68-O-20
map of 3606 Central
A23.Page 419 of 520
6/15/2020
68-O-20
AN ORDINANCE
Accepting the Dedication of a Certain Portion of the Property
Located on Central Street (3606 Central Street)
WHEREAS, the property at 3606 Central Street in Evanston, Illinois extends onto
the parkway and half of the paved asphalt known as Central Street; and
WHEREAS, James Nondorf, the property owner at 3606 Central Street has
requested dedicating a portion of 3606 Central Street to the City of Evanston, Illinois; and
WHEREAS, it is in the best interests of the City to accept the dedication from Mr.
Nondorf, the property owner at 3606 Central Street.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: That a portion of the property owned by James Nondorf, measuring
forty (40) feet in width and eighty-five (85) feet in length as indicated in the Plat of Dedication
dated March 3, 2020, attached hereto and incorporated herein as Exhibit A, bearing the
Property Identification Number of 10-10-200-059-0000, and is commonly known as 3606
Central Street.
SECTION 3: That the aforementioned portion of property is legally described
as follows:
THE NORTH 40 FEET OF THE WEST 85 FEET OF THE NORTH 170 FEET
OF LOT 1 IN EVERT AND SCHAEFER’S SUBDIVISION OF PART OF THE
NORTHEAST FRACTIONAL ¼ OF SECTION 10, TOWNSHIP 41 NORTH,
RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY,
ILLINOIS.
Page 2 of 6
A23.Page 420 of 520
68-O-20
~2~
as found in Exhibit A.
SECTION 4: That the aforementioned dedication of this portion of property is
accepted by the City Council of the City of Evanston.
SECTION 5: That a certified copy of this Ordinance 68-O-20, together with a
true and correct Plat of said dedication, be recorded at the Office of Recorder of Deeds in
Cook County, Illinois.
SECTION 6: That all ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: That this Ordinance 68-O-20 shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law.
SECTION 8: That if any provision of this Ordinance 68-O-20 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance 68-O-20 that can be
given effect without the invalid application or provision, and each invalid application of this
Ordinance is severable.
Introduced:_________________, 2020
Adopted:___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Kelly Gandurski, Corporation Counsel
Page 3 of 6
A23.Page 421 of 520
68-O-20
~3~
EXHIBIT A
PLAT OF DEDICATION
Page 4 of 6
A23.Page 422 of 520
Page 5 of 6
A23.Page 423 of 520
360 6 Cen tra l
Tax Parc els
Jun e 16, 2020
0 0.0 1 0.020.0 05 mi
0 0.0 15 0.0 30.0 07 5 km
1:50 0
This m ap is n ot a p lat of s urvey. Th is m a p is p rov id ed "as is" witho ut wa rr anties of any kind . See www.c ityo fe van ston.org/ma pdisc la ime rs.html for more informa tion .Copyright 2018 City of Evansto n
Page 6 of 6
A23.Page 424 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Rajeev Dahal, Senior Project Manager
CC: David D. Stoneback - Public Works Director, Lara Biggs - City
Engineer
Subject: Ordinance 66-O-20, Amending the City Code to Establish a 4-Way
Stop Control at the Intersection of Ewing Avenue and Thayer Street
Date: July 13, 2020
Recommended Action:
Staff recommends adoption of Ordinance 66-O-20 by which the City Council would amend
Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4 -Way Stop Control at the
intersection of Ewing Avenue & Thayer Street. Alderman Suffredin requests suspension of
the rules for Introduction and Action at the July 13, 2020 City Council meeting.
Funding Source:
Funding will be through the General Fund-Traffic Control Supplies (100.40.4520.65115), with
a FY 2020 budget of $58,000 and remaining balance of $18,395.
Council Action:
For Introduction and Action
Summary:
The Public Works Agency received a petition from residents requesting 4 -Way stop signs at
the intersection of Ewing Avenue and Thayer Street through the Neighborhood Traffic
Management Program. Neighborhood residents have expressed concerns regarding traff ic
flow on Ewing coming south from Isabella Street and the safety of pedestrians, including
children, crossing the street. Willard School is a few blocks to the west of the intersection.
Currently, Thayer Street approaches to the intersection are controlled by stop signs and the
Ewing Avenue traffic has the free flow. The installation of 4-Way stop signs would provide
gaps in north / south traffic flow and allow children and other pedestrians to cross the street
at this intersection in a safer manner. Alderman Suffredin supports this recommendation.
Attachments:
Ordinance 66-O-20 Amending 10-11-5 to Include a 4 Way Stop at Ewing & Thayer
A24.Page 425 of 520
6/10/2020
66-O-20
AN ORDINANCE
Amending City Code Section 10-11-5(D), Schedule V(D) “Four-
Way Stops” to Include Four-Way Stops at Ewing Avenue and
Thayer Street
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Section 10-11-5(D), Schedule V(D), “Four-
Way Stops” of the Evanston City Code of 2012, as amended, is hereby further
amended by to include the following:
(D) Four-Way Stops.
N. & S. and E. & W. traffic at Ewing Avenue and Thayer Street
SECTION 2: That the findings and recitals contained herein are
declared to be prima facie evidence of the law of the City and shall be received in
evidence as provided by the Illinois Complied Statues and the courts of the State of
Illinois.
SECTION 3: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 4: This Ordinance 66-O-20 shall be in full force and effect
from and after its passage, approval and publication in the manner provided by law.
SECTION 5: If any provision of this Ordinance 66-O-20 or application
thereof to any person or circumstance is ruled unconstitutional or otherwise invalid,
Page 2 of 3
A24.Page 426 of 520
66-O-20
~2~
such invalidity shall not affect other provisions or applications of this Ordinance that
can be given effect without the invalid application or provision, and each invalid
provision or invalid application of this Ordinance is severable.
Introduced:_________________, 2020
Adopted:___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid
City Clerk
Approved as to form:
______________________________
Kelley Gandurski
Corporation Counsel
Page 3 of 3
A24.Page 427 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
From: Brian George, Assistant City Attorney
Subject: Ordinance 70-O-20, Amending City Code Section 3 4 6 -(C) to
Decrease the Number of Class C Liquor Licenses from Nineteen to
Eighteen from BL Restaurant Operations, LLC, d/b/a Bar Louie, 1520
Sherman Avenue
Date: July 13, 2020
Recommended Action:
Staff recommends City Council adoption of Ordinance 70 -O-20, amending City Code Section
3-4-6(C) to decrease the number of Class C liquor licenses from nineteen to eighteen from
BL Restaurant Operations, LLC, d/b/a Bar Louie, 1520 Sherman Avenue. Staff recommends
suspension of the rules for Introduction and Action at the July 13, 2020 City Council meeting.
Council Action:
For Introduction and Action
Summary:
Ordinance 70-O-20 amends Evanston City Code Section 3-4-6(C) to decrease the number of
authorized Class C liquor licenses from nineteen (19) to eighteen (18). BL Restaurant
Operations, LLC, d/b/a Bar Louie, 1520 Sherman Avenue, terminated operations in
Evanston. This ordinance amends the City Code to reflect the decrease in Class C liquor
licenses.
Attachments:
70-O-20 Decreasing No. of Class C Licenses (Bar Louie)
A25.Page 428 of 520
6/23/2020
70-O-20
AN ORDINANCE
Amending City Code Section 3-4-6-(C) to Decrease the Number of Class C
Liquor Licenses from Nineteen to Eighteen
(BL Restaurant Operations, LLC, d/b/a Bar Louie, 1520 Sherman
Avenue)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class C of Table 1, Section 3-4-6 of the Evanston City Code of
2012, as amended, is hereby further amended and revised as follows:
C Hotel
or
Restaurant
Liquor None $4,300 $4,300 19 18 None 11 a.m. — 1
a.m. (Mon-
Wed);
11 a.m. — 2
a.m. (Thurs-
Sat);
10 a.m. — 1
a.m. (Sun)
11 a.m. — 2
a.m. on New
Year's Day,
Memorial
Day, Fourth
of July, Labor
Day and
Thanksgiving
SECTION 2: Subsection 3-4-6-(C) of the Evanston City Code of 2012, as
amended, is hereby further amended by decreasing the number of Class C liquor licenses from
nineteen (19) to eighteen (18) to read as follows:
(C) CLASS C licenses, which shall authorize the sale on the premises specified of alcoholic
liquor only for consumption on the premises while food is available. Such licenses may
Page 2 of 4
A25.Page 429 of 520
70-O-20
~2~
be issued only to hotels or restaurants in the core area. Establishments holding Class C
licenses must have some food service available when alcoholic liquor is being sold. The
meanings of "hotel," "restaurant," and "core area" shall be as defined in 3-4-1 of this
Chapter.
1. The sale of alcoholic liquor shall not take place between the hours of 1:00 a.m. and
11:00 a.m., except that sales may be made up to 2:00 a.m. on Friday, Saturday,
Sunday mornings and up to 2:00 a.m. on the mornings of January 1, Memorial Day,
July 4, Labor Day and Thanksgiving; however, no such sales shall be made between
2:00 a.m. and 10:00 a.m. on Sunday.
2. A licensee operating a licensed restaurant which leases space in a hotel, may sell
alcoholic liquor to registered guests of that hotel. Any alcoholic liquor sold must be
consumed on the premises of the hotel, and be sold while food service is available in
the restaurant or hotel.
The applicant for the renewal only of such licenses may elect to pay the amount herein required
semiannually or annually. Such election shall be made at the time of application.
The annual single payment fee for initial issuance or renewal of such license shall be four
thousand three hundred dollars ($4,300.00).
The total fee required hereunder for renewal applicants electing to make semiannual payments,
payable pursuant to the provisions of 3-4-7 of this Chapter, shall be four thousand five hundred
fifteen dollars ($4,515.00).
No more than nineteen eighteen (19 18) such license(s) shall be in force at any one (1) time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby
repealed.
SECTION 4: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not
affect other provisions or applications of this ordinance that can be given effect without the
invalid application or provision, and each invalid provision or invalid application of this ordinance
is severable.
Page 3 of 4
A25.Page 430 of 520
70-O-20
~3~
SECTION 5: The findings and recitals contained herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by the Illinois
Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after its
passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 4 of 4
A25.Page 431 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
From: Brian George, Assistant City Attorney
Subject: Ordinance 72-O-20, Amending City Code Section 3-4-6(S) to Permit
Service of Alcohol to American Legion Non-Members
Date: July 13, 2020
Recommended Action:
Staff recommends City Council adoption of Ordinance 72 -O-20, amending City Code Section
3-4-6(S) to allow service of alcohol to American Legion non-members. Alderman Revelle
recommends suspension of the rules for Introduction and Action at the July 13, 2020 City
Council meeting.
Council Action:
For Introduction and Action
Summary:
Ordinance 72-O-20 amends City Code Section 3-4-6(S) to allow service of alcohol to
American Legion non-members. Currently, the City Code allows the American Legion, the
only Class S liquor license holder in the City, to serve alcohol to members and their guests.
The American Legion submits that expanding the class of customer to whom it is allowed to
serve alcohol would permit the Legion to make use of its outdoor patio space while still
following social distancing rules. Ordinance 72-O-20 also increases the cost of a Class S
liquor license from $500 to $2,800 because the American Legion will be expanding its
customer base to compete with other establishments that serve the general public.
Attachments:
Ordinance 72-O-20 Amending 3-4-6(S) of the Code Allowing Alcohol Service to Nonmembers
A26.Page 432 of 520
6/25/2020
72-O-20
AN ORDINANCE
Amending City Code Section 3-4-6-(S) to Allow Alcohol Service to Non-
Members and Increase the Class S Liquor License Fee
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class S of Table 1, Section 3-4-6 of the Evanston City Code of
2012, as amended, is hereby further amended and revised as follows:
S Veterans
Groups
Liquor None $500
$2,800
$500
$2,800
1 None 9 a.m. – 2
a.m.
SECTION 2: Subsection 3-4-6-(S) of the Evanston City Code of 2012, as
amended, is hereby further amended) to read as follows:
(S) CLASS S licenses, which shall authorize the sale of alcoholic liquors for consumption
only on the premises where sold and limited to members and their guests which may be
issued only to nationally chartered veterans’ organizations, maintaining permanent club
quarters irrespective of the size of their memberships.
It shall be unlawful for the holder of a Class S license to sell or permit to be sold or given
away any alcoholic liquor between the hours of 2:00 a.m. and 9:00 a.m. All patrons and
customers shall leave the premises not later than ten (10) minutes following the closing
hours herein established.
The applicant for the renewal only of such licenses may elect to pay the amount herein
required semiannually or annually. Such election shall be made at the time of
application.
The annual single payment fee for initial issuance or renewal of such license shall be
five two thousand eight hundred dollars ($500.00 2,800.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
five hundred twenty-five two thousand nine hundred forty dollars ($525.00 2,940.00).
No more than one (1) such license(s) shall be in force at any one (1) time.
Page 2 of 3
A26.Page 433 of 520
72-O-20
~2~
SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby
repealed.
SECTION 4: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not
affect other provisions or applications of this ordinance that can be given effect without the
invalid application or provision, and each invalid provision or invalid application of this ordinance
is severable.
SECTION 5: The findings and recitals contained herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by the Illinois
Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after its
passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 3 of 3
A26.Page 434 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
From: Brian George, Assistant City Attorney
Subject: Ordinance 75-O-20, Amending City Code Section 3-4-6(C) to
Decrease the Number of Class C Liquor Licenses from Eighteen to
Seventeen from ERJ Dining, 1765 Maple Avenue
Date: July 13, 2020
Recommended Action:
Staff recommends City Council adoption of Ordinance 75 -O-20, amending City Code Section
3-4-6(C) to decrease the number of Class C Liquor Licenses from eighteen (18) to seventeen
(17) from ERJ Dining, 1765 Maple Avenue. Staff requests suspension of the rules for
Introduction and Action at the July 13, 2020 City Council meeting.
Council Action:
For Introduction and Action
Summary:
Ordinance 75-O-20 amends the City Code Subsection 3-4-6(C) to decrease the number of
authorized Class C liquor licenses from eighteen (18) to seventeen (17). ERJ Dining will no
longer be the franchisee of the Chili's Grill & Bar at 1765 Maple Avenue. The ordinance
amends the City Code to reflect this decrease in Class C liquor licenses.
Legislative History:
At the July 1, 2020 Liquor Control Review Board meeting, the Liquor Control Review Board
approved Brinker Restaurant Corporation's liquor license application as they seek to take
over operations of the Chili's Grill & Bar from the current franchisee, ERJ Dining. The
ordinance reflects the fact that ERJ Dining will no longer be a Class C liquor license holder.
Attachments:
Ordinance 75-O-20 Decreasing Number of Class C Liquor Licenses (Chili's)
A27.Page 435 of 520
7/6/2020
75-O-20
AN ORDINANCE
Amending City Code Section 3-4-6-(C) to Decrease the Number of
Class C Liquor Licenses from Eighteen to Seventeen
(ERJ Dining IV, LLC, d/b/a Chili’s Grill & Bar, 1765 Maple Avenue)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class C of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
C Hotel
or
Restaura
nt
Liquor None $4,300 $4,300 18 17 None 11 a.m. — 1
a.m. (Mon-
Wed);
11 a.m. — 2
a.m. (Thurs-
Sat);
10 a.m. — 1
a.m. (Sun)
11 a.m. — 2
a.m. on
New Year's
Day,
Memorial
Day, Fourth
of July,
Labor Day
and
Thanksgivin
g
Page 2 of 4
A27.Page 436 of 520
75-O-20
~2~
SECTION 2: Subsection 3-4-6-(C) of the Evanston City Code of 2012, as
amended, is hereby further amended by decreasing the number of Class C liquor
licenses from eighteen (18) to seventeen (17) to read as follows:
(C) CLASS C licenses, which shall authorize the sale on the premises specified of
alcoholic liquor only for consumption on the premises while food is available.
Such licenses may be issued only to hotels or restaurants in the core area.
Establishments holding Class C licenses must have some food service available
when alcoholic liquor is being sold. The meanings of "hotel," "restaurant," and
"core area" shall be as defined in 3-4-1 of this Chapter.
1. The sale of alcoholic liquor shall not take place between the hours of 1:00
a.m. and 11:00 a.m., except that sales may be made up to 2:00 a.m. on
Friday, Saturday, Sunday mornings and up to 2:00 a.m. on the mornings of
January 1, Memorial Day, July 4, Labor Day and Thanksgiving; however, no
such sales shall be made between 2:00 a.m. and 10:00 a.m. on Sunday.
2. A licensee operating a licensed restaurant which leases space in a hotel, may
sell alcoholic liquor to registered guests of that hotel. Any alcoholic liquor
sold must be consumed on the premises of the hotel, and be sold while food
service is available in the restaurant or hotel.
The applicant for the renewal only of such licenses may elect to pay the amount herein
required semiannually or annually. Such election shall be made at the time of
application.
The annual single payment fee for initial issuance or renewal of such license shall be
four thousand three hundred dollars ($4,300.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of 3-4-7 of this Chapter, shall be four
thousand five hundred fifteen dollars ($4,515.00).
No more than eighteen (18) seventeen (17) such license(s) shall be in force at any one
(1) time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
Page 3 of 4
A27.Page 437 of 520
75-O-20
~3~
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 4 of 4
A27.Page 438 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
From: Brian George, Assistant City Attorney
Subject: Ordinance 76-O-20, Amending City Code Section 3-4-6(C) to Increase
the Number of Class C Liquor Licenses from Seventeen to Eighteen
for Brinker Restaurant Corporation d/b/a Chili's Grill & Bar
Date: July 13, 2020
Recommended Action:
Staff recommends City Council adoption of Ordinance 76 -O-20, amending City Code Section
3-4-6(C) to increase the number of Class C Liquor Licenses from seventeen (17) to eighteen
(18). Staff requests suspension of the rules for Introduction and Action at the July 13, 2020
City Council meeting.
Council Action:
For Introduction and Action
Summary:
Ordinance 76-O-20 amends City Code Section 3-4-6(C), as amended, to increase the
number of authorized Class C liquor licenses from seventeen (17) to eighteen (1 8). Brinker
Restaurant Corporation will be taking over operation of the Chili's Grill & Bar at 1765 Maple
Avenue. Ordinance 76-O-20 amends the City Code to reflect this increase in Class C liquor
licenses.
Legislative History:
At the July 1, 2020 Liquor Control Review Board meeting, the Liquor Control Review Board
approved Brinker Restaurant Corporation's liquor license application as they seek to take
over operations of the Chili's Grill & Bar from the current franchisee, ERJ Dining. The
ordinance reflects the fact that Brinker Restaurant Corporation will now be a Class C liquor
license holder.
Attachments:
Ordinance 76-O-20 Increasing the Number of Class C Liquor Licenses (Chili's)
Liquor Review Board Minutes 7.1.20 (draft)
A28.Page 439 of 520
7/6/2020
76-O-20
AN ORDINANCE
Amending City Code Section 3-4-6-(C) to Increase the Number of
Class C Liquor Licenses from Seventeen to Eighteen
(Brinker Restaurant Corporation, d/b/a Chili’s Grill & Bar, 1765 Maple Avenue)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class C of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
C Hotel
or
Restaura
nt
Liquor None $4,300 $4,300 17 18 None 11 a.m. — 1
a.m. (Mon-
Wed);
11 a.m. — 2
a.m. (Thurs-
Sat);
10 a.m. — 1
a.m. (Sun)
11 a.m. — 2
a.m. on
New Year's
Day,
Memorial
Day, Fourth
of July,
Labor Day
and
Thanksgivin
g
Page 2 of 6
A28.Page 440 of 520
76-O-20
~2~
SECTION 2: Subsection 3-4-6-(C) of the Evanston City Code of 2012, as
amended, is hereby further amended by increasing the number of Class C liquor
licenses from seventeen (17) to eighteen (18) to read as follows:
(C) CLASS C licenses, which shall authorize the sale on the premises specified of
alcoholic liquor only for consumption on the premises while food is available.
Such licenses may be issued only to hotels or restaurants in the core area.
Establishments holding Class C licenses must have some food service available
when alcoholic liquor is being sold. The meanings of "hotel," "restaurant," and
"core area" shall be as defined in 3-4-1 of this Chapter.
1. The sale of alcoholic liquor shall not take place between the hours of 1:00
a.m. and 11:00 a.m., except that sales may be made up to 2:00 a.m. on
Friday, Saturday, Sunday mornings and up to 2:00 a.m. on the mornings of
January 1, Memorial Day, July 4, Labor Day and Thanksgiving; however, no
such sales shall be made between 2:00 a.m. and 10:00 a.m. on Sunday.
2. A licensee operating a licensed restaurant which leases space in a hotel, may
sell alcoholic liquor to registered guests of that hotel. Any alcoholic liquor
sold must be consumed on the premises of the hotel, and be sold while food
service is available in the restaurant or hotel.
The applicant for the renewal only of such licenses may elect to pay the amount herein
required semiannually or annually. Such election shall be made at the time of
application.
The annual single payment fee for initial issuance or renewal of such license shall be
four thousand three hundred dollars ($4,300.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of 3-4-7 of this Chapter, shall be four
thousand five hundred fifteen dollars ($4,515.00).
No more than seventeen (17) eighteen (18) such license(s) shall be in force at any one
(1) time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
Page 3 of 6
A28.Page 441 of 520
76-O-20
~3~
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 4 of 6
A28.Page 442 of 520
MINUTES
Liquor Control Review Board
Wednesday, July 1, 2020, 11:00 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Virtual Meeting
Members Present: Mayor Stephen H. Hagerty (Local Liquor Control Commissioner) & Marion
Macbeth
Members Absent: Dick Peach
Staff Present: Brian George (Assistant City Attorney)
Others Present: Grace Yang (Chili’s Grill & Bar), Brett Hallongren (American Legion), Alderman
Eleanor Revelle
Presiding Member: Local Liquor Control Commissioner Stephen H. Hagerty/Mayor
CALL TO ORDER
The Local Liquor Control Commissioner/Mayor Stephen H. Hagerty called the meeting to order at
11:03 a.m. Liquor Commissioner/Mayor Hagerty called for the virtual/telephone meeting, seconded
by Marion Macbeth.
APPROVAL OF PRIOR MEETING MINUTES
Liquor Commissioner/Mayor Hagerty moved to approve the minutes from their March 4, 2020
meeting, seconded by Macbeth.
NEW BUSINESS
1. Brinker Restaurant Corporation, d/b/a Chili’s Grill & Bar
1765 Maple Avenue, Evanston, IL 60201
Grace Yang on behalf of Chilis Grill & Bar, requested a Class C (Restaurant) liquor license.
The restaurant has been in the community for many years. Yang informed that the franchise
was interested in converting the restaurant to a company owned Chili’s location, instead of
franchise owned. Assistant City Attorney Brian George confirmed that the application
submitted was in order and had no concerns. Liquor Commissioner/Mayor Hagerty asked
the members if there were any further questions or concerns over the request. The Members
of the Board did not have any further questions. Liquor Commissioner/Mayor Hagerty moved
to recommended approval of the liquor license and that Staff forward Chili’s Grill & Bar’s
application to City Council for approval, seconded by Macbeth.
Liquor Commissioner/Mayor Hagerty recommended Yang follow up with second ward
Alderman Peter Braithwaite so the item could be added for suspension of the rules, for
introduction and action.
Page 5 of 6
A28.Page 443 of 520
UPDATE TO THE EVANSTON LIQUOR CONTROL CODE
Assistant City Attorney Brian George informed the members of the proposed change to 3-4-
6 Class S Liquor License for the American Legion. Currently the American Legion is
exclusive only to members and their guests, and the change would grant non-members
entry. The American Legion is interested in serving more to the public and they have outdoor
seating options and as a result the liquor license fee would increase from $500 to $2,800.
On behalf of the American Legion Brett Hallogren wants to expand to the general public and
abide by the general rules. The organization wants to amend the code rather than move to a
class D license to preserve their legacy as the organization has been around for over 100
years. The establishment is following social distancing rules during the Covid-19 pandemic.
Hallogren requested a lower liquor license fee since American Legion is not competition with
some of the other restaurants in the area.
Alderman Eleanor Revelle inquired about the food offered. Hallogren stated that currently
frozen pizza is served and they have a commercial kitchen license and are considering
doing more food but they require more upgrades. Alderman Revelle also asked if a golfer
from Canal Shores wanted to go get a beer was that possible. Hallogren replied that it was
not prohibited since they are non-members, but they could apply for membership. There are
three memberships, Veteran, SAL (Son of an American Legion) Booster (Members of the
community). Alderman Revelle asked if the patio is City or MWRD property. Hallogren
stated that they are on City/Canal Shores property. Liquor Commissioner/Mayor Hagerty
asked if hotdogs and hamburgers were served. Hallogren answered that it was too much
work to continue to do, but a possibility in the future. Assistant City Attorney George will
follow up with the Collectors office to see if the liquor license could be prorated.
Alderman Revelle stated that she would like this item to be added for suspension of the
rules; for introduction and action.
The Members of the Board did not have any further questions. Liquor Commissioner/Mayor
Hagerty moved that Staff forward the proposed changes to City Council for approval,
seconded by Macbeth.
ADJOURNMENT
The meeting was adjourned at 11:29 a.m. by Liquor Commissioner/Mayor Hagerty, seconded by
Macbeth.
Respectfully Submitted,
Lolita Thomas
Admin Lead, Law Department
Page 6 of 6
A28.Page 444 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Michael Griffith, Development Planner
CC: Johanna Nyden, Director of Community Development; Scott Mangum,
Planning and Zoning Manager
Subject: Resolution 50-R-20, Approving a Plat of Re-subdivision for 1100
Hartrey Avenue
Date: July 13, 2020
Recommended Action:
Staff recommends adoption of Resolution 50-R-20 approving a re-subdivision of 1100 Hartrey
Avenue.
Council Action:
For Action
Summary:
The property is zoned R3 Two-Family Residential District. Currently, there is a single-family
dwelling and a detached garage with alley access located on the southern portion of the
property.
The applicant, Anthony Kaplan, is proposing to re-subdivide the property into 2 lots. The
proposed lots will exceed the minimum lot width dimension and lot size requirements.
1100 Hartrey
Subdivision Minimum Required North Lot 1 South Lot 2
Lot Width 35 ft. 37.2’. 44.8’
Lot Size
5,000 SF - single-
family detached
dwelling
7,000 SF - two-
family dwelling
6,321.7 SF 7,606.4 SF
P1.Page 445 of 520
The proposed lot line provides the required 5’ setback to the north of the existing single -
family residence which will be located on the proposed south lot, Lot 2. A building permit has
been approved to construct a 2nd-story addition and interior remodel of the existing single-
family dwelling.
Per Section 4-11-1, “Subdivisions,” of the City Code, the Director of the Public Works Agency
and the City Engineer have reviewed the proposed subdivision and determined that all
required alreadyinfrastructure City public new no and the neighborhood exists in
infrastructure is needed.
Attachments:
Resolution 50-R-20, Plat of Resubdivision fro 1100 Hartrey Avenue
Public Works Agency Report, dated July 6, 2020
Page 2 of 8
P1.Page 446 of 520
5/29/2020
50-R-20
A RESOLUTION
Approving a Plat of Resubdivision for
1100 Hartrey Avenue
WHEREAS, pursuant to Subsection 4-11-1-(B) of the Evanston City Code
of 2012, as amended (the “City Code”), the City Council may approve of a plat by
means of a resolution; and
WHEREAS, the City intends to resubdivide the property located at 1100
Hartrey Avenue, Evanston, Illinois (the “Subject Property”), legally described in Exhibit
A, which is attached hereto and incorporated herein by reference; and
WHEREAS, the City Council hereby finds that the proposed plat complies
with all applicable provisions of Title 4, Chapter 11 of the City Code , subject to certain
conditions,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: Pursuant to Title 4, Chapter 11 of the City Code, the City
Council hereby approves the proposed Plat of Resubdivision, attached hereto as
Exhibit B and incorporated herein by reference, subject to the following conditions:
(A) The final plat of subdivision must substantially conform to the Hartrey Subdivision
plat prepared by Schroeder & Associates dated March 19, 2020, except as such
plat may be modified to conform to the City Code, Resolution, and Ordinance;
Page 3 of 8
P1.Page 447 of 520
50-R-20
~2~
(B) Fencing along Hartrey Avenue that is located within the Public Right of Way shall
be removed and/or relocated to a zoning compliant location prior to recording the
plat of subdivision.
SECTION 3: The City Manager and/or his designee(s) is/are hereby
authorized and directed to sign, and the City Clerk hereby authorized and directed to
attest, any documents necessary to implement the terms of this resolution.
SECTION 4: This resolution shall be in full force and effect from and after
the date of its passage and approval in the manner required by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2020
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 4 of 8
P1.Page 448 of 520
50-R-20
~3~
EXHIBIT A
Legal Description
LOT 12 AND THE SOUTH 38 FEET OF LOT 11 IN BLOCK 6 IN PITNER AND SONS
THIRD ADDITION TO EVANSTON, SAID ADDITION BEING A SUBDIVISION OF THE
NORTHWEST 1/4 OF THE NORTHWEST 1/4 OF SECTION 24, TOWNSHIP 41
NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK
COUNTY, ILLINOIS.
PIN: 10-24-106-025-0000
COMMONLY KNOWN AS: 1100 Hartrey Avenue, Evanston, Illinois.
Page 5 of 8
P1.Page 449 of 520
50-R-20
~4~
EXHIBIT B
Plat of Resubdivision
Page 6 of 8
P1.Page 450 of 520
Page 7 of 8
P1.Page 451 of 520
To: Johanna Nyden, Community Development Director
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Subject: Subdivision of 1100 Hartrey
Public Works Director Report
Date: July 6, 2020
Upon review of the proposed subdivision, and as required by Section 4-11-1 of the City
Code, the Public Works Agency Director and the City Engineer submit the following
report for the new subdivision located at 1100 Hartrey Avenue.
Right-of-Way to be Dedicated to the City of Evanston
None.
Infrastructure Easements to be Granted to the City of Evanston
None.
Public Improvements to be Constructed on Behalf of the City of Evanston
1100 Hartrey has an existing water service that connects to the 10” water main on
Greenleaf Street. It is unknown where the existing sewer service is connected. The
new subdivided property will need to have a separate water service, which will connect
to the 10” water main on Hartrey, and a separate sewer service, which will connect to
the 15” sewer main on Hartrey. No curb cuts on Hartrey will be allowed; all access will
be required to be from the alley.
If the fence along Hartrey is on the City right-of-way, the fence will need to be removed
and/or relocated onto private property.
Bond Requirements to Guarantee Future Infrastructure Improvements
None.
Memorandum
Page 8 of 8
P1.Page 452 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Scott Mangum, Planning & Zoning Administrator
CC: Johanna Nyden, Community Development Director
Subject: Ordinance 73-O-20, Amendments to the Plan Commission
Date: July 13, 2020
Recommended Action:
Staff recommends City Council adoption of Ordinance 73 -O-20 with changes to the City Code
regarding the Plan Commission, notably inclusion of the most recently adopted
Comprehensive Plan (2000).
Council Action:
For Introduction
Summary:
At the December 9, 2019, City Council meeting, an aldermanic referral was made to change
the Chair of the Plan Commission from a member elected annually by the Commission to
selected by the Mayor. In April, the City Council ultimately did not proceed with Ordinances
38-O-20 and 39-O-20 to change the selection of the chair of the Plan Commission and to
establish the ZBA in the City Code with the chair selected by the Mayor. Staff has removed
those provisions from proposed Ordinances 73-O-20 and 74-O-20.
Ordinance 73-O-20 Plan Commission (Title 2, Chapter 7) replaces the Goals and Objectives
of the 1986 Comprehensive Plan with those of the 2000 Comprehensive Plan, which is the
most recently adopted document. Several other minor revisions reflect changes to the titles of
departments and organizations.
Attachments:
Ordinance 73-O-20 Amending Title 2 to update Plan Commission
P2.Page 453 of 520
7/1/2020
73-O-20
AN ORDINANCE
Amending Title 2, Chapter 7 of the Evanston City Code,
“Plan Commission”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: City Code Title 2, Chapter 7, Section 5, Subsection 2
“Procedure and Organization” of the Evanston City Code of 2012, as amended (“City
Code”), is hereby amended and shall read as follows:
2-7-5-2. - PROCEDURE AND ORGANIZATION.
The Plan Commission shall:
(A) At its December meeting, elect a chairman to serve for the following calendar
year with eligibility for re-election.
(B) Elect in December a vice-chairman to act whenever the chairman is absent or
unable to serve.
(C) Elect such associate members of the Plan Commission as are deemed
necessary to carry out the Commission's duties and responsibilities. Such
associate members shall serve for a period of one year with eligibility for re-
election, but shall have no vote.
(D) Establish its own rules of procedure that do not conflict with Section 2-7-5
of the City Code.
(E) Hold a meeting of the Commission monthly, unless specifically directed
otherwise by the chairman.
(F) Establish such subcommittees of regular and associate members as it
deems necessary.
(G) Prepare an annual report for presentation to the City Council. Such report
may: (1) incorporate comments on the adequacy of the Comprehensive General
Plan, the zoning ordinance and the capital improvements program as instruments
Page 2 of 20
P2.Page 454 of 520
73-O-20
~2~
of long-term development policy, (2) summarize the actions of the Plan
Commission during the calendar year, and (3) outline the program of the Plan
Commission for the following year, indicating joint programs to be carried out in
cooperation with the Planning Department, other staff needs, and anticipated
requests for funds from the City Council.
(H) Adopt such other rules of procedure deemed necessary to conduct
meetings and public hearings and to carry out its duties, following Roberts' Rules
of Order in situations not covered by adopted rules.
SECTION 2: City Code Title 2, Chapter 7, Section 6, Subsection 1
“Organization” of the Evanston City Code of 2012, as amended (“City Code”), is hereby
amended and shall read as follows:
2-7-6-1. - ORGANIZATION.
The organization, assignment of duties and general supervision of the activities and
work of the Planning and Zoning Division shall be determined by the City Manager in
conjunction with the Director of Community and Economic Development, and the
employment of special planning consultants shall be determined by the City Council.
SECTION 4: City Code Title 2, Chapter 7, Section 6, Subsection 2
“Planning and Zoning Division Manager” of the Evanston City Code of 2012, as
amended (“City Code”), is hereby amended and shall read as follows:
2-7-6-2. - PLANNING AND ZONING DIVISION MANAGER.
The head of the Planning and Zoning Division shall be appointed by the City Manager
and shall be known as the Division Manager. The Division Manager shall be responsible
to the Director of Community and Economic Development, and shall have the following
duties and responsibilities.
(A) To prepare in cooperation with the Plan Commission and within the policy
framework established by the Plan Commission, a Comprehensive General Plan
or amendments to an existing Plan, for the present and future development or
redevelopment to the City.
(B) To undertake research studies necessary to the preparation, modification and
implementation of the Comprehensive General Plan or parts thereof.
(C) To prepare and recommend, and to assist other executive departments of the
City in the development of specific plans and programs of capital improvements,
Page 3 of 20
P2.Page 455 of 520
73-O-20
~3~
and to help insure that such plans and programs will be integrated into the
Comprehensive General Plan.
(D) To participate with the City Manager and other department heads in the annual
revision of the capital improvements program for review by the Plan Commission
and the City Council as a part of the annual budget formulation process of the
City
(E) To serve as secretary to the Plan Commission, to keep all records of said Plan
Commission, and to provide such staff services as may be necessary to assist
said Plan Commission in carrying out its duties.
(F) To undertake research studies and to develop plans and programs and make
recommendations for community or area renewal, including such plans for
conservation, rehabilitation or redevelopment as may be authorized by the City
Council.
(G) To serve as liaison between the City administration and the Plan Commission,
and professional consultants retained by the City to undertake general or specific
studies related to the preparation, modification or implementation of the
Comprehensive General Plan.
(H) To review zoning, subdivision and related ordinances prior to adoption by the
City Council.
(I) To establish close working relationships with the administrative officers of other
local governmental jurisdictions so that plans of all agencies for the development
or redevelopment of the community will be coordinated.
(J) To plan, organize and put into effect sound programs of public education
concerning the long range development of the community after general review by
the City Manager and the Plan Commission.
SECTION 4: City Code Title 2, Chapter 7, Section 7 “Funds for Planning”
of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended and
shall read as follows:
SECTION 2-7-7. – FUNDS FOR PLANNING.
The City may appropriate from any funds under its control such sums as the
corporate authorities may deem proper for the maintenance and operation of the Plan
Commission and Planning and Zoning Division, including the salaries of all paid
members and employees; the development of a planning program, and the preparation
Page 4 of 20
P2.Page 456 of 520
73-O-20
~4~
of regulations, projects and programs pertinent to the development, redevelopment and
renewal of the City.
The City may accept, receive and expend funds, grants and services from the Federal
Government or its agencies, the State of Illinois or its agencies, the Chicago
Metropolitan Agency for Planning Northeastern Illinois Planning Commission, other
regional or local governments or their agencies or from private persons or corporations
or foundations for planning purposes generally or for planning specific projects.
SECTION 5: City Code Title 2, Chapter 7, “Plan Commission and
Planning Department” of the Evanston City Code of 2012, as amended (“City Code”), is
hereby amended to remove the 1986 Comprehensive General Plan on file and replace
it with the 2000 Comprehensive General Plan (Exhibit A):
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: This ordinance must be in full force and effect after its
passage, approval, and publication in a manner provided by law.
SECTION 8: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
must not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
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73-O-20
~5~
Introduced:_________________, 2020
Adopted:___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Kelley Gandurski, Corporation Counsel
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73-O-20
~6~
Exhibit A
2000 Comprehensive General Plan
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Page 1 of 13
Evanston Comprehensive General Plan
Goals, Objectives, and Policies/Actions
Adopted by the Evanston City Council
May 8, 2000
Table of Contents
Introduction / Vision Statement (Not Included Herein)
1. Population
Part I. General Land Use
2. Neighborhoods
3. Housing
4. Business, Commercial & Industrial Areas
5. Central Business District
6. Institutions
Part II. Public Facilities
7. City Buildings
8. Parks & Recreation Areas
9. Community Utilities
Part III. Circulation
10. Streets & Traffic Management
11. Parking System
12. Transit Systems, Bicycles & Pedestrians
Part IV. Community Environment
13. Community Design & Landscaping
14. Historic Preservation
15. The Arts
16. Environment
For a more detailed analysis, please refer to the complete Comprehensive Plan. The page numbers
contained herein are those of the Comprehensive Plan.
To obtain a copy of the Comprehensive Plan, contact:
Planning Division of the Community Development Department
City of Evanston
2100 Ridge Avenue, #3900
Evanston, IL 60201
(847) 866-2928 telephone
(847) 448-8120 fax
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Page 2 of 13
Values and Goals of the Comprehensive General Plan
The chapters that appear in the four main sections of the Comprehensive General Plan begin with a
table stating a broad goal, recommended objectives that target the goal, and a list of guiding policies
and specific actions for implementation. The resulting vision is reflected in the Plan’s goal
statements. These goals are summarized below as values the Plan Commission recommends as a
foundation for thinking about Evanston’s future. Following each statement, the corresponding chapter
number is listed.
I. LAND USE
Neighborhood assets should be enhanced while recognizing that each neighborhood contributes to the overall
social and economic quality of Evanston (Ch.2).
Evanston’s housing stock should continue to offer buyers and renters a desirable range of choice in terms of style
and price (Ch.3).
Evanston should maintain a diverse range of business and commercial areas, all of which will be viable locations
for business activity (Ch.4).
Downtown Evanston should be an attractive, convenient, and economically vital center of diverse activity (Ch. 5).
The growth and evolution of Evanston’s institutions should be supported so long as the growth does not have an
adverse impact upon the residentially-zoned adjacent neighborhoods.
II. PUBLIC FACILITIES
The City of Evanston’s public buildings should be fully accessible, modernized buildings that serve civic needs
and interests of residents. (Ch. 7)
City Parks and recreation areas should be of the highest quality in order to meet residents’ various recreation and
leisure interests (Ch. 8)
Utility systems in Evanston should provide reliable, quality service and support future development throughout
Evanston (Ch. 9).
III. CIRCULATION
Evanston’s streets should safely, conveniently, and efficiently link neighborhoods to the rest of the community and
to the metropolitan area (Ch. 10).
Evanston’s Parking system should serve the needs of residents, commuters, employees, shoppers, and visitors to
Evanston’s neighborhoods and business districts (Ch. 11).
Transportation providers should offer safe, convenient, affordable, and easily accessible transit alternatives to the
automobile (Ch. 12).
The safety and convenience of pedestrians and bicyclists should be a priority (Ch. 12).
IV. COMMUNITY ENVIRONMENT
Buildings and landscaping should be of attractive, interesting and compatible design (Ch.13).
The historic heritage of Evanston should continue to be identified and preserved for the benefit of current and
future residents (Ch. 14).
The creation of art and arts activities should be recognized and promoted as a vital component of the local
economy (Ch. 15).
Locally and regionally, natural resources should be preserved and public health should be promoted through a
clean environment (Ch. 16).
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Page 3 of 13
Goals, Objectives, and Policies/Actions of
the Comprehensive General Plan
PART 1, CHAPTER 2: NEIGHBORHOODS
GOAL: Help to enhance the existing assets of neighborhoods while recognizing that each neighborhood contributes
to the overall social and economic quality of Evanston.
Objective: Maintain the appealing character of Evanston's neighborhoods while guiding their change.
P/A: Preserve neighborhood character while supporting redevelopment efforts that add to
neighborhood desirability.
P/A: Encourage creative adaptive reuse of properties available for redevelopment using
zoning standards and the Site Plan and Appearance Review process to protect
historic character.
P/A: Encourage new developments to complement existing street and sidewalk patterns.
P/A: Encourage the preservation and creation of neighborhood open and green space.
P/A: Maintain and improve neighborhood infrastructure and public amenities through
capital improvement budgeting.
Objective: Recognize the benefits of mixing residential, commercial, and institutional uses in
neighborhoods.
P/A: Work with community stakeholders in attracting and supporting businesses located in
neighborhood business districts.
P/A: Minimize the adverse effects of such circumstances as traffic and parking congestion
or incompatible hours of operation as part of City technical assistance or zoning/site
plan review of businesses and institutions proposing expansion or relocation to sites
adjacent to residential areas.
P/A: Promote employment linkages and open communication between neighborhood
residents and local employers.
Objective: Promote activities that help strengthen communities and improve neighborhood quality of
life.
P/A: Encourage the formation of neighborhood associations, neighborhood watch groups
and block clubs as well as the use of “place signs” to promote neighborhood identity
and ownership.
P/A: Continue to connect City officials with residents to address issues identified as
adversely affecting neighborhood quality of life.
P/A: Where appropriate, support the use and monitor the effectiveness of capital
improvements, such as traffic calming devices (e.g., speed bumps, traffic circles, and
cul-de-sacs), that promote neighborhood safety
P/A: Promote safety through design by employing the principles of Crime Prevention
Through Environmental Design (CPTED) in the Site Plan and Appearance Review
Process.
P/A: Continue assisting neighborhoods to recognize and preserve their own historically
significant assets.
P/A: Collaborate with schools in offering strong educational programs and constructive
recreational activities.
Objective: Recognize the effect of housing on the quality of neighborhoods.
P/A: Support efforts aimed at improving Evanston's housing stock.
P/A: Target corrective action toward properties that are negatively affecting surrounding
neighborhoods.
P/A: Inform tenants, owners, and property managers of their rights and responsibilities in
maintaining multi-family rental properties that experience high rates of turnover.
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Page 4 of 13
PART I, CHAPTER 3: HOUSING
GOAL: Maintain And Enhance The Desirability And Range Of Choice (In Terms Of Style And Price) That The
Housing Stock Offers Both Buyers And Renters.
Objective: Maintain and enhance property values and positive perceptions of housing in Evanston.
P/A: Encourage both new housing construction and the conversion of underutilized non-
residential buildings to housing in order to increase housing variety and to enhance
the property tax base.
P/A: Actively collaborate with local realty firms, the Chamber of Commerce, and others in
marketing Evanston housing and neighborhoods to promote awareness of their
desirability as places to live.
P/A: Encourage collaboration among neighborhood stakeholders (e.g., property owners,
residents, businesses, and institutions) and City staff to improve housing conditions
that are negatively impacting surrounding property values.
Objective: Address concerns about cost and affordability.
P/A: Conduct a study of the Evanston housing market with a focus on determining low,
moderate, and middle-income household affordability issues.
P/A: Encourage proposals from the private sector that will maintain the supply of
moderately priced housing, both rental and owner-occupied.
P/A: Package and promote the availability of assistance programs that provide resources
for home acquisition and repair.
P/A: Encourage cooperation and collaboration with surrounding communities so that they
will share the responsibility of providing for the needs of the homeless and special
needs populations.
Objective: Address high property tax concerns.
P/A: Seek creative means of increasing Evanston’s property tax base to maintain the
provision of quality services while relieving some of the tax burden placed on
homeowners.
Objective: Preserve Evanston's historic residential architecture and ambience.
P/A: Continue to support and recognize private efforts to restore and preserve Evanston's
architectural heritage.
P/A: Support efforts that maintain the architectural integrity of Evanston's large historic
properties.
P/A: Encourage the preservation of large front and side yards around properties that are
under consideration for subdivision and redevelopment.
Objective: Address poor housing conditions which detract from neighborhood quality of life.
P/A: Maintain high property standards and assist in rehabilitation when possible.
P/A: Aggressively pursue corrective action for below-standard housing that negatively
affects surrounding neighborhoods.
P/A: Focus attention and rehabilitation incentives on multi-family housing structures in
areas of high rental turnover.
P/A: Provide maintenance assistance to owners meeting low- and moderate-income
guidelines.
P/A: Support individual owners and neighborhood-based organizations engaged in efforts
aimed at improving Evanston's housing stock.
P/A: Continue to inform tenants and property managers about their respective rights and
responsibilities in the maintenance of multi-family rental properties.
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Page 5 of 13
PART I, CHAPTER 4: BUSINESS, COMMERCIAL & INDUSTRIAL AREAS
GOAL: Retain And Enhance A Diversity Of Business, Commercial, And Industrial Areas As Desirable Locations Of
Economic Activity.
Objective: Promote the growth and redevelopment of business, commercial, and industrial areas.
P/A: Encourage the location of new or expanding businesses in existing commercial and
mixed-use locations that would benefit from redevelopment, including the Evanston
Plaza at Dodge Avenue and Dempster Street.
P/A: Continue to promote the revitalization of the Howard Street corridor through the
collaborative planning efforts of merchants, concerned citizens, and representatives
of agencies from the City of Evanston and the City of Chicago.
P/A: Monitor Central Street and Chicago Avenue (between Dempster Street and South
Boulevard), in the appropriate locations encouraging residential and
residential/commercial mixed-use developments in order to enhance the existing
character of the neighborhood.
P/A: Work collaboratively with neighborhood residents and businesses, representatives
from the high school, lending institutions, and City staff to enhance the Church Street
/Dodge Avenue business area.
P/A: Continue funding and promoting assistance programs to help commercial property
owners rehabilitate eligible storefronts.
Objective: Retain and attract businesses in order to strengthen Evanston's economic base.
P/A: Market Evanston's unique qualities and advantages (such as the emerging
“Technopolis” computer network, an educated work force, quality office locations, and
access to Chicago) to attract new firms in growing high-technology and health care
sectors.
P/A: Examine issues that are potential disadvantages to doing business in Evanston (e.g.,
relatively high property taxes); enhance and promote relative strengths as a means of
offsetting disadvantages.
P/A: Support a cooperative marketing effort with the Chamber of Commerce, EVMARK,
and others to attract new businesses to vacant storefronts and commercial spaces.
Objective: Recognize and support the strong role neighborhood business districts play in Evanston's
economy and its identity.
P/A: Protect and enhance the traditional character of neighborhood business districts;
carefully examine proposed design changes using the Zoning and Sign Ordinances,
and site plan and appearance review.
P/A: Develop strategies where feasible for addressing parking and circulation concerns of
merchants and surrounding residents in areas of neighborhood business activity.
P/A: Promote pedestrian oriented retail activity in Evanston's neighborhood business
areas.
Objective: Support and encourage efforts at employment assistance and linkages.
P/A: Promote linkages between local schools and local employers that help Evanston
students become competitive members of the work force.
P/A: Negotiate commitments to employ Evanston residents with firms seeking
redevelopment assistance.
P/A: Promote and support job readiness and training programs as well as small business
start-up assistance programs as part of a larger community development strategy
outlined in the HUD Consolidated Plan.
P/A: Support programs that provide affordable day care options for working parents and
guardians.
P/A: Continue to support home-based businesses while enforcing restrictions that
minimize any adverse effect on surrounding neighborhoods.
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Page 6 of 13
P/A: Encourage the incorporation of new telecommunications technology and
infrastructure in new residential and commercial construction as well as rehabilitation
and adaptive reuse of existing structures.
PART I, CHAPTER 5: CENTRAL BUSINESS DISTRICT
GOAL: Promote A Mixed-Use Central Business District That Is Attractive, Convenient And Economically Vibrant.
Objective: Implement strategies that enhance the economic vitality of Downtown Evanston.
P/A: Support efforts to improve the variety of retail businesses in the Downtown to
strengthen it as a regional shopping center; support the addition of mid-sized retail
spaces (between 8,500 and 20,000 square feet) to attract retailers not currently
present.
P/A: Promote additional hotel space, entertainment-oriented businesses, and
residential/commercial mixed-use development in Downtown Evanston in order to
attract more people to the area.
P/A: Encourage the continued collaboration between the many stakeholders (e.g.,
Evmark, the Evanston Chamber of Commerce, Evanston Inventure, the Research
Park Board, and the City) who work for the betterment of Downtown Evanston.
P/A: Identify and protect Downtown’s historic landmarks.
P/A: Promote Downtown Evanston as a viable tourist destination.
P/A: Update the 1989 Plan for Downtown Evanston.
Objective: Encourage a compatible mix of land uses in the Downtown.
P/A: Support adaptive reuse ideas that bring new life to existing buildings and which work
to preserve the balance of uses (office, retail, residential) in Downtown Evanston.
P/A: Assist in marketing Downtown office space to firms of all sizes; consider the CBD as
a potential alternative for the site of City agencies currently located at 2100 Ridge
Avenue.
Objective: Preserve and enhance both access and ambience through Downtown capital improvements.
P/A: Prioritize the continued public and private reinvestment in and renewal of streets,
sidewalks, street lighting, landscaping, and other amenities.
P/A: Promote and assist Downtown facade improvements.
P/A: Support the creative redevelopment of the Sherman Avenue parking garage with
attention to improving parking access and enhancement of the exterior streetscape
appeal of the structure.
PART I, CHAPTER 6: INSTITUTIONS
GOAL: Support the growth and evolution of institutions so long as the growth does not have an adverse impact upon
the residentially-zoned adjacent neighborhoods.
Objective: Assure that institutional development enhances surrounding neighborhoods as well as the
economic development of Evanston.
P/A: Monitor institutional development and evolution using land use regulations to guide
effects and limit negative impacts on the surrounding community and adjoining land
uses.
P/A: Enhance communication between the City and Northwestern University concerning
long-range planning and development issues.
P/A: Review zoning standards and parking regulations to work toward a balance between
institutional needs and the quality of surrounding neighborhoods.
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Page 7 of 13
P/A: Enhance discussions with local institutions to learn about their development plans;
anticipate changes in institutional uses at specific sites and develop alternatives for
their reuse.
P/A: Encourage institutions to recognize their role in the greater community and to join
with the City in neighborhood and community development initiatives.
Objective: Support an outstanding educational system that provides a wide range of opportunities.
P/A: Seek to improve the dialogue with public schools on planning issues related to
changing facility needs and resulting impacts on the community.
P/A: Communicate with public schools on subjects of community-wide concern, such as
public health, safety, and economic development.
P/A: Collaborate with schools in offering strong educational programs as well as
recreational activities that provide positive leisure alternatives for Evanston’s youth.
PART II, CHAPTER 7: CITY BUILDINGS
GOAL: Maintain Fully Accessible, Modernized Public Buildings That Serve The Various Needs And Interests Of
Evanston Residents.
Objective: Assess City buildings to determine cost-effective strategies for maintenance, renovation, and
accessibility improvements.
P/A: Systematically evaluate City-owned buildings in terms of their quality of service
delivery; prioritize maintenance and renovation planning accordingly.
P/A: Incorporate new computer and telecommunications technology into public buildings
in order to improve time and cost efficiency of service delivery and to meet increasing
demands of information access.
P/A: Continue to bring all public buildings into compliance with the Americans with
Disabilities Act (ADA).
P/A: Establish a consolidated Police/Fire Department Headquarters at the 1454 Elmwood
Avenue facility and include a secondary 9-1-1 Center.
P/A: Renovate fire stations #3 and #5.
Objective: Approach acquisition and construction of new public buildings in terms of improved quality of
service and fiscal prudence.
P/A: Complete the evaluation of issues involved with maintaining and improving the
current Evanston Civic Center; consider alternatives for reuse of the structure should
relocation of City agencies prove a cost-effective alternative.
P/A: Assess the feasibility of establishing a new full-service recreation center in South
Evanston in order to improve access to recreation programs in that area.
P/A: Continue public investment in art, as per the direction of the Public Art Ordinance,
and include consideration of art in the planning and design phase of public building
projects.
P/A: Encourage highest quality design in new public buildings.
PART II, CHAPTER 8: PARKS & RECREATION AREAS
GOAL: A System Of High Quality Park And Recreation Areas That Meets The Varying Recreation And Leisure
Interests Of Evanston Residents.
Objective: Preserve and enhance existing parks while seeking opportunities to increase the amount of
park land in Evanston.
P/A: Preserve land dedicated as public park and open space while searching for ways to
increase facilities, programs, and the amount of leisure space available throughout
Evanston.
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Page 8 of 13
P/A: When feasible, retain the open space school grounds provide even if no longer
needed for school purposes.
P/A: Continue to catalog in detail the conditions of existing park facilities; undertake
strategic reinvestment in landscaping and infrastructure through park master planning
efforts.
P/A: Protect and enhance lakeshore parks and beaches recognizing their particular
importance to Evanston’s distinct quality of life.
P/A: Continue to pursue private, federal and state grant money that is or may become
available to local municipalities for park acquisition and development.
P/A: Work with the Metropolitan Water Reclamation District, the Villages of Skokie,
Wilmette, and Lincolnwood, and various park districts to plan for recreational use of
the North Shore Channel.
Objective: Provide recreational programs to meet the leisure-time interests of all Evanston residents.
P/A: Provide recreational programs that are within the financial means of all Evanston
residents, including the search for opportunities for establishing a recreation center in
South Evanston.
P/A: Assess changing recreational interests and demands; improve facilities and redesign
programs accordingly.
P/A: Install recreation facilities and equipment that meet the highest standards for
accessibility and safety.
P/A: Work with other communities and institutions (e.g., other park districts, schools,
religious organizations, social service agencies) to coordinate and share recreation
programs and services for the general public.
PART II, CHAPTER 9: COMMUNITY UTILITIES
GOAL: To Maintain And Enhance Utility Systems That Enable Both Quality Community Service And Economic
Development Throughout Evanston.
Objective: Maintain a streetlight system that provides adequate illumination for pedestrian and driver
safety.
P/A: Study the costs, benefits, and desirability of increasing the illumination of
neighborhood streetlighting throughout Evanston.
P/A: Provide ongoing standard maintenance for the streetlight system.
Objective: Invest in annual maintenance of Evanston’s water and sewer systems.
P/A: Initiate a study of the current water system to establish the most efficient measures
for maintenance and improvement.
P/A: Complete the ongoing sewer improvement strategy, stressing preventive
maintenance as an ongoing policy for the future.
Objective: Maintain Evanston policies and agreements relating to energy and telecommunication
services current with industry changes.
P/A: Promote the City Energy Policy (see page II-22 of the Comprehensive General Plan).
P/A: Complete assessment of energy franchise alternatives and prepare for deregulation
of electric utility services; advocate to influence emerging deregulation.
P/A: Support the use of alternative energy sources whenever possible.
P/A: Pursue “Technopolis Evanston,” a public-private partnership working to install a
community-wide high-speed fiber optic network to improve the speed of Internet
access for Evanston residents, employers, and service providers.
P/A: Where cost-effective, consider relocation and burial of overhead utility lines for both
maintenance and aesthetic benefits.
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PART III, CHAPTER 10: STREETS & TRAFFIC MANAGEMENT
GOAL: A street system that safely and conveniently links neighborhoods and promotes access to and from the
metropolitan area.
Objective: Improve the surface condition of Evanston streets and alleys.
P/A: Prioritize annual street paving in the Capital Improvement Program.
P/A: Participate in region-wide transportation planning to obtain Evanston's share of state
and federal transportation funds.
P/A: Promote paving of Evanston’s alleys by continuing to fund and publicize the 50/50
alley paving assistance program.
Objective: Employ various techniques to improve safe, efficient circulation and to enhance
neighborhoods.
P/A: Monitor changes in traffic patterns, volumes, and accidents in order to identify
needed street and traffic signal modifications.
P/A: Reduce traffic spillover onto local streets by managing congestion on major and
collector streets.
P/A: Undertake neighborhood “traffic calming,” (e.g., traffic circles, alley speed bumps, or
even one-way traffic signage) on a critical case-by-case review process with
residents, businesses, elected officials, and City staff.
P/A: Consider reconfiguration of problem intersections (e.g., the intersection of Green Bay
Road, Emerson Street, and Ridge Avenue) in order to improve safety and traffic flow.
P/A: Where possible, and desired by neighborhood residents, examine the benefit of
connecting street segments in portions of Evanston’s west side that dead-end at
former railroad embankments.
P/A: Maintain a standardized directional signage system that facilitates locating key
destinations in Evanston.
P/A: Aggressively pursue tree and shrubbery trimming in public rights-of-way to assure
visibility of street signs and to prevent blind spots.
P/A: Conduct a bicycle-route feasibility study to locate streets that could accommodate
special lanes for bicycle traffic only.
PART III, CHAPTER 11: PARKING
GOAL: Develop A Comprehensive Parking System That Reflects The Needs Of Residents, Commuters, Employees,
Shoppers And Visitors To Evanston’s Neighborhoods And Business Districts.
Objective: Improve the effectiveness of the existing on-street and off-street parking facilities.
P/A: Conduct a thorough analysis of parking needs throughout Evanston and revise the
City parking system with policies for rectifying chronic parking problems.
P/A: Implement physical improvements (such as one-way street designation and minor
widening of streets) to enable an increase in the amount of on-street parking.
P/A: Provide incentives within the Zoning Ordinance for non-traditional methods for
meeting parking requirements; encourage mass transit and bicycle ridership as
alternatives that reduce automobile parking demand.
P/A: Investigate and promote employer and City incentives that will encourage employees
to commute by means other than the single-occupancy automobile.
P/A: Establish wayfinding system to help drivers locate off-street parking facilities.
P/A: Maintain parking meter fees to encourage frequent parking turn-over on streets and
longer-term parking in off-street facilities.
P/A: When requested by neighborhoods and when appropriate criteria are met, establish
resident-only and resident-exempt parking zones to control spill-over from business
and institutional areas.
P/A: Landscape in and around parking areas with screening that will improve aesthetics
but not hinder surveillance.
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Page 10 of 13
Objective: Look for ways to increase the number of off-street parking facilities.
P/A: Investigate the adequacy of parking requirements for multi-family housing
developments in non-residential zoning districts.
P/A: Pursue opportunities to expand the number of off-street parking facilities in areas
where parking is insufficient.
P/A: Consider shared parking opportunities whenever planning for new parking facilities.
P/A: Consider opportunities for additional structured parking to meet the long-term parking
needs of Downtown Evanston and other business districts.
PART III, CHAPTER 12. TRANSIT SYSTEMS, BICYCLES & PEDESTRIANS
GOAL: A Community That Offers Safe, Affordable And Easily Accessible Alternatives to the Automobile.
Objective: Ensure continued high levels of mass transit service throughout Evanston.
P/A: Promote public transportation ridership as an alternative to automobile use, focusing
attention on new strategies for getting residents to suburban employment locations
via mass transit.
P/A: Work with transit agencies to focus ongoing capital improvement planning on the
improved structural integrity, safety and appearance of railroad overpasses,
embankments, and stations.
P/A: Encourage the investment in signage, shelters, benches and lighting to improve
safety and comfort at bus stops and train stations. Where possible (e.g., the Davis
Street El Station) promote the establishment of commuter retail inside stations.
P/A: Encourage the adopt-a-station program which partners local residents and
businesses to improve the appearance and safety of CTA stations.
P/A: Promote higher-density residential and mixed-use development in close proximity to
transit nodes (e.g., train stations) in order to support non-automobile dependent
lifestyles.
P/A: Support the continued use of paratransit alternatives (including taxi-fare subsidies)
that serve special needs groups.
P/A: At the regional level, join long-term planning discussions to include potential
initiatives to expand regional rapid transit links, including the extension of the CTA
Yellow Line west to O’Hare Airport and north to other commercial/employment
centers.
P/A: Pursue proactive rather than reactive communication with public transportation
agencies to influence policy decisions that affect Evanston riders as well as the
overall efficiency of a regional mass transit system.
Objective: Enhance bicycle access and safety through infrastructure improvements and modifications.
P/A: Promote biking to enhance the character of the community, retail viability, and the
health of citizens.
P/A: Encourage the placement of bike racks in convenient, well-lighted areas, especially in
areas in close proximity to shopping areas and mass transit stops.
P/A: Improve the signage system for marking designated bike routes and restrictions.
P/A: Improve connections between Evanston’s own bike paths, bike systems of other
communities and regional trail networks (e.g., Green Bay Trail, Chicago lakefront
paths).
P/A: Investigate feasibility of creating bike lanes on streets of adequate width and connect
neighborhoods to major business, employment, and recreation areas.
P/A: In conjunction with bicycle interest groups, sponsor bicycle safety and education
programs.
Objective: Enhance pedestrian access and safety through infrastructure improvements and
modifications.
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P/A: Promote walking to enhance the character of the community, its retail viability, and
the health of citizens.
P/A: Require new developments to include sidewalks and discourage developments that
inhibit pedestrian circulation.
P/A: Support the installation of sidewalks in areas where they presently do not exist
respecting the access needs of all pedestrians, including those with disabilities.
P/A: Promote private sidewalk replacement and repair by continuing to support the 50/50
sidewalk and curb replacement program.
P/A: Minimize the number of curb-cuts for driveways because they interrupt sidewalk
continuity.
P/A: Reduce the height of excessively high curbs that are unfriendly to pedestrians.
PART IV, CHAPTER 13: COMMUNITY DESIGN & LANDSCAPING
GOAL: Promote Attractive, Interesting and Compatible Building and Landscape Architecture.
Objective: Make quality design a priority for the construction and maintenance of all property.
P/A: Encourage high quality design and a heightened sensitivity toward appearance in
proposed developments through the Site Plan and Appearance Review Committee.
P/A: Establish a committee the formally examine the effectiveness of the City’s non-
binding appearance review process in contributing to quality building design;
consider the pros and cons of instating a binding appearance review process.
P/A: Prepare a gateway enhancement plan for landscaping and community identifiers at
major entry points on Evanston’s south and west sides.
P/A: Work with transit agencies to improve the appearance of railroad overpasses,
embankments, and stations.
P/A: Emphasize the use of landscaping materials as a means of unifying and softening
boundaries between public and private property.
P/A: Promote the principles of Crime Prevention Through Environmental Design (CPTED).
P/A: Work with Evanston design professionals to recognize outstanding design and to
raise the level of public awareness on matters of design in Evanston; continue annual
awards programs, such as the Annual Preservation and Design Awards.
P/A: Continue to allow and encourage contemporary design in historic districts that
complements historic ambience and adjacent landmark properties.
P/A: Strengthen enforcement of the City's Sign Ordinance to encourage effective signage
that is appropriately designed and scaled to minimize adverse impacts upon
community aesthetics.
P/A: Eliminate billboard advertisements.
P/A: Continue to fund and market the Evanston Storefront Program to help commercial
property owners rehabilitate storefronts in eligible areas.
PART IV, CHAPTER 14: HISTORIC PRESERVATION
GOAL: Identify and Preserve the Historic Heritage of Evanston to Benefit Current and Future Residents.
Objective: Continue to identify historic resources in Evanston.
P/A: Encourage evaluation of structures, sites, areas, and neighborhoods for their
historical and cultural significance.
P/A: Explore the creation of additional historic district designations.
P/A: Identify and evaluate significant examples of contemporary architecture.
P/A: Increase recognition of historic preservation issues beyond architecture, including
lakefront preservation, preservation of open space, cultural history, personal history
of individuals, important events, sites associated with important events or individuals,
and societal trends.
Page 18 of 20
P2.Page 470 of 520
Page 12 of 13
Objective: Promote Evanston's reputation as a community where historic preservation is a vital part of
the community's identity.
P/A: Develop an Evanston Historic Preservation Internet site.
P/A: Develop new ways to enhance public awareness of existing identified historic
resources, including: workshops designed to help neighborhood residents identify
and promote historic resources within their neighborhoods, art posters, light pole
banners, and other creative means to promote Evanston's architectural heritage,
improved signage identifying historic resources, a program to identify individual
historic, architectural and cultural resources with plaques explaining their
significance, training programs and information packets to help Evanston real estate
professionals educate their clients about Evanston's preservation resources and
opportunities, special events promoting Evanston's preservation efforts.
P/A: Identify historical and cultural resources for their potential in the enhancement of
Evanston as a regional tourism destination.
Objective: Develop and promote economic incentives for historic preservation.
P/A: Establish a resource center at the Evanston Civic Center and on-line for information
about loans, financial incentives, tax incentives, and other resources for preservation
and restoration of designated landmark structures.
P/A: Work with government and non-government organizations to develop financial
incentives and sources of technical assistance for preservation and restoration of
historic structures.
P/A: Encourage and provide technical assistance for innovative adaptive reuse of historic
commercial and institutional structures.
Objective: Actively pursue funding sources for preservation activities.
P/A: Identify and solicit governmental and private funding for preservation.
P/A: Promote grassroots fund raising efforts for key community preservation projects.
Objective: Protect Evanston's historic landmark structures and districts.
P/A: Assist property owners in defining and implementing appropriate exterior alterations,
additions, and construction through technical assistance and review by preservation
staff and the Evanston Preservation Commission.
P/A: Protect the character of historic districts by evaluating new development and
providing technical assistance to ensure that any new development is compatible
with its surroundings.
P/A: Include the significance of open space as an integral contributing factor to the
character of Evanston's historic districts.
P/A: Work to ensure that preservation is a standard component of all elements of
Evanston planning.
P/A: Apply and enforce local ordinances that facilitate preservation.
P/A: Work with local non-governmental preservation groups to promote mutual objectives.
Objective: Document Evanston's preservation activities to create an ongoing public record.
P/A: Perform an annual review and generate a report of the year's preservation activities
and issues for public record.
P/A: Update the Evanston Preservation Plan.
PART IV, CHAPTER 15: THE ARTS
GOAL: Recognize And Promote the Arts as a Vital Component of the Local Economy.
Objective: Foster activities that enhance public awareness of and participation in the arts.
Page 19 of 20
P2.Page 471 of 520
Page 13 of 13
P/A: Pursue opportunities for increased performance and entertainment space in
Downtown Evanston either through new construction or through the careful
rehabilitation of structures such as the old Varsity Theatre on Sherman Avenue.
P/A: Fund programs that provide visual and performing arts activities for all Evanston
residents.
P/A: Continue to implement the City’s Public Art Ordinance and support the work of the
Arts Council’s Public Art Committee.
P/A: Maintain and expand the use of the Noyes Cultural Arts Center by the public and
Evanston arts organizations.
P/A: Facilitate the growth of multi-racial support and involvement in arts programming.
P/A: Encourage the inclusion of cultural facilities and arts installations in large
development or redevelopment projects.
P/A: Develop special arts projects to involve Evanston citizens in partnership with
Evanston businesses.
P/A: Encourage local artists and art organizations to be involved in community service
projects that benefit Evanston residents.
PART IV, CHAPTER 16: ENVIRONMENT
GOAL: A Clean and Attractive Environment That Preserves Natural Resources and Promotes Health and a High
Quality of Life.
Objective: Promote awareness of environmental issues and encourage practices that sustain a healthful
environment.
P/A: Support the ongoing environmental education efforts of numerous citizens and action
groups; encourage Evanston schools to take part in environmental practices.
P/A: Encourage units of local government to purchase recycled and environmentally
sensitive products when cost feasible in order to help strengthen these markets.
P/A: Promote interest in and use of environmentally sensitive building materials, including
products made from recycled materials; encourage site planning and building designs
that promote energy conservation and environmental sensitivity.
P/A: Promote integrated pest management techniques for landscaping projects and
minimize the use of chemical pesticides.
P/A: Continue testing for household lead poisoning and aggressively promote lead-based
paint abatement.
P/A: Encourage managers/owners of multi-family residential buildings with more than four
units to provide recycling collection through their private solid waste haulers.
P/A: Promote land use development patterns that encourage pedestrians, bicycle and
mass transit ridership thereby helping to reduce automobile dependency.
P/A: Promote employer incentives that will encourage employees to commute by means
other than the single-occupancy vehicle.
P/A: Monitor developments along the North Shore Channel and encourage non-motorized
boating so as not to disrupt natural habitats with gas, oil, noise, and boat wake.
Objective: Promote efforts to clean and beautify Evanston.
P/A: Provide trash cans and recycling receptacles on major street corners and at special
events; aggressively enforce litter laws.
P/A: Continue aggressive efforts to prevent and remove graffiti.
P/A: Work with elected officials and railroad agencies to clean and repair deteriorating
viaducts; regularly clean sidewalks beneath viaducts.
P/A: Maintain and enforce policies that minimize noise pollution.
P/A: Continue the preservation of Evanston’s extensive tree coverage.
P/A: Continually emphasize the importance of individual responsibility for the year-round
maintenance and cleanliness of the community.
Page 20 of 20
P2.Page 472 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Scott Mangum, Planning & Zoning Administrator
CC: Johanna Nyden, Community Development Director
Subject: Ordinance 74-O-20, Amending the City Code to add the Zoning Board
of Appeals
Date: July 13, 2020
Recommended Action:
Staff recommends City Council adoption of Ordinance 74 -O-20 with changes to the City Code
toestablish the Zoning Board of Appeals (ZBA).
Council Action:
For Introduction
Summary:
At the December 9, 2019, City Council meeting, an aldermanic referral was made to change
the Chair of the Plan Commission from a member elected annually by the Commission to
selected by the Mayor. In April, the City Council ultimately did not proceed with Ordinances
38-O-20 and 39-O-20 to change the selection of the chair of the Plan Commission and to
establish the ZBA in the City Code with the chair selected by the Mayor. Staff has removed
those provisions from proposed Ordinances 73-O-20 and 74-O-20.
The establishment of the ZBA was previously codified within the 1960 Zoning Ordinance. As
this provision was not carried over upon adoption of the 1993 Zoning Ordinance, Ordinance
74-O-20 creates a new Chapter 16 (ZBA) within Title 2 establishing the compos ition,
membership, and Chair of the ZBA to be selected by its members.
Attachments:
Ordinance 74-O-20 Amending Title 2 to add ZBA
P3.Page 473 of 520
7/1/2020
74-O-20
AN ORDINANCE
Amending Title 2, Chapter 16 of the Evanston City Code,
“Zoning Board of Appeals”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: City Code Title 2, “Boards and Commissions” of the Evanston City
Code of 2012, as amended (“City Code”), is hereby amended and shall read as follows:
Chapter 16 Zoning Board of Appeals
2-16-1. - APPOINTMENT, COMPOSITION, TERMS.
(A) The Mayor shall appoint seven (7) Evanston citizens to serve as regular
members of the Zoning Board of Appeals, subject to confirmation by the City
Council.
(B) All appointed regular members of the Zoning Board of Appeals shall serve as
such without compensation.
(C) Appointments of regular members shall be for five (5) years and they may be
reappointed for an additional term.
(D) An appointment by the Mayor, subject to confirmation by the Council, to fill a
vacancy in an unexpired term shall be for the remainder of the term. Thereafter,
that member shall be eligible for appointment for two (2) full terms.
(E) When a regular member of the Zoning Board of Appeals has been unable or has
failed to attend meetings during a consecutive period of four (4) months, such
absence shall be construed, after notice to the member thereof, as a resignation
from the Commission. A vacancy thus created shall be filled as in the case of
other vacancies.
2-16-2. – RULES; SELECTION OF CHAIRPERSON.
Page 2 of 3
P3.Page 474 of 520
74-O-20
~2~
The responsibilities of the Zoning Board of Appeals are as outlined in Section 6-3-1-4 of
the City Code. The Zoning Board of Appeals shall establish its own rules of procedure
that do not conflict with Section 2-16 of the City Code. The Board shall annually elect a
Chairperson from among its members.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: This ordinance must be in full force and effect after its
passage, approval, and publication in a manner provided by law.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
must not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced:_________________, 2020
Adopted:___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
Kelley Gandurski, Corporation Counsel
Page 3 of 3
P3.Page 475 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Melissa Klotz, Zoning Administrator
CC: Johanna Nyden, Community Development Director; Scott Mangum,
Planning & Zoning Manager
Subject: Ordinance 64-O-20 Granting a Special Use for a Child Residential
Care Home for Boys Hope Girls Hope of Illinois at 820 Gaffield Place
Date: July 13, 2020
Recommended Action:
The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance
64-O-20 granting a special use for a Child Residential Care Home for Boys Hope Girls Hope
of Illinois at 820 Gaffield Place in the R4a General Residential District. The applicant has
complied with all zoning requirements and meets the Standards for special use for this
district.
Council Action:
For Action
Summary:
Boys Hope Girls Hope of Illinois is a privately funded 501 (c)(3) college persistence program,
providing group homes, private education, and mentorship to academically -talented students
from challenged socio-economic backgrounds.
Boys Hope Girls Hope has been operating in Evanston for over 40 years and currently has
two boys homes on Gaffield Place (823 and 827 Gaffield) as well as one girls home on
Hinman Avenue (1127 Hinman). Boys Hope Girls Hope has 8 scholars and 3 staff at each
location. Each home has two full time and two part time Residential Counselors, living in the
same building as the scholars and providing 24/7 supervision in a family type setting.
The applicant proposes to temporarily utilize 820 Gaffield Place as a boys residence while
improvements are made to the two existing boys home locations at 823 and 827 Gaffield.
Once these improvements are made, 820 Gaffield Place will be used as one of two girls
residence homes, the other planned for 824 Gaffield Place to the west (separate spec ial use
request). The organization plans to then sell the Hinman Avenue location, creating an
P4.Page 476 of 520
institutional core on Gaffield Place that will allow for improved efficiency and level of service
for its resident scholars as well as an expanded girls program. The home is well suited for the
proposed use as it currently contains separate dwelling units on each floor. With minor
renovations, this will allow for separation of Residential Counselors and resident scholar
living space and while also providing shared common spaces for family-style meals and
homework time.
The applicant acknowledges the building is an Evanston Landmark and has no intentions of
altering the exterior of the building. City staff is not aware of any objections to the proposal,
and received multiple comments of support.
Legislative History:
June 2, 2020 - The Zoning Board of Appeals unanimously recommended approval of the
special use with the condition the project be developed in substantial compliance with the
documents and testimony on record.
June 2, 2020 ZBA Packet
Attachments:
Ordinance 64-O-20 Special Use for 820 Gaffield Place, Boys Hope Girls Hope
Findings For Special Use for 820 Gaffield Pl
ZBA Draft Meeting Minutes of June 2, 2020
Page 2 of 11
P4.Page 477 of 520
6/9/2020
64-O-20
AN ORDINANCE
Granting a Special Use Permit for a Child Residential Care Home
Located at 820 Gaffield Place in the R4a Residential District
(“Boys Hope Girls Hope of Illinois”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on June 2, 2020,
pursuant to proper notice, to consider case no. 20ZMJV-0018, an application filed by
Karen Croteau (the “Applicant”), contract purchaser of the property legally described in
Exhibit A, attached hereto and incorporated herein by reference, commonly known as
820 Gaffield Place (the “Subject Property”) and located in the R4a Residential District, for
a Special Use Permit to establish, pursuant to Subsection 6-8-6-3 of the Evanston City
Code, 2012, as amended (“the Zoning Ordinance”), a Child Residential Care Home on
the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Child Residential Care Home met the standards for Special Uses in Section 6-3-5 of the
Zoning Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of June 22, 2020, the Planning and
Development Committee of the City Council (“P&D Committee”) considere d the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approved the application in case no. 20ZMJV-0018; and
Page 3 of 11
P4.Page 478 of 520
64-O-20
~2~
WHEREAS, at its meetings of June 22 and July 13, 2020, the City Council
considered and adopted the respective records, findings, and recommendations of the
ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Child Residential Care Home on the Subject Property as applied for in case no.
20ZMJV-0018.
SECTION 3: Pursuant to Subsection 6-3-5 of the Zoning Ordinance, the
City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-5 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
Page 4 of 11
P4.Page 479 of 520
64-O-20
~3~
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid , such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 5 of 11
P4.Page 480 of 520
64-O-20
~4~
EXHIBIT A
LEGAL DESCRIPTION
Lot 31 in Gaffield’s Subdivision of Part of the South Half of the Southeast Quarter of the
Southwest Quarter of Section 7, Township 41 North, Range 14, East of the Third
Principal Meridian, in Cook County, Illinois.
PIN: 11-07-121-011-0000
COMMONLY KNOWN AS: 820 Gaffield Place, Evanston, Illinois.
Page 6 of 11
P4.Page 481 of 520
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on June 2, 2020, the Zoning Board of Appeals makes
the following findings of fact, reflected in the audio-visual recording of the hearings,
based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning
Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 6-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 6-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 6-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 6-0
Case Number: 20ZMJV-0018
Address or
Location:
820 Gaffield Pl.
Applicant: Karen Croteau, Boys Hope Girls Hope of Illinois
Proposed
Special Use:
Child Residential Care Home, Boys Hope Girls Hope of Illinois
Page 7 of 11
P4.Page 482 of 520
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 6-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 6-0
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 6-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 6-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 6-0
and, based upon these findings, and upon a vote
__6__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
_____ denial of the proposed special use
__x__ approval with conditions specifically:
1. Substantial compliance with the documents and testimony on record.
Attending: Vote:
Aye No
______ Max Puchtel _____ ____
___X___ Myrna Arevalo __X__ ____
___X___ Jill Zordan __X__ ____
___X___ Violetta Cullen __X__ ____
___X___ Lisa Dziekan __X__ ____
___X___ Mary McAuley __X__ ____
___X___ Kiril Mirintchev __X__ ____
Page 8 of 11
P4.Page 483 of 520
Page 1 of 3
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, June 2, 2020
7:00 PM
Via Virtual Meeting
Members Present: Mary McAuley, Violetta Cullen, Myrna Arevalo, Kiril Mirintchev,
Jill Zordan, Lisa Dziekan
Members Absent: Max Puchtel
Staff Present: S. Mangum, M. Klotz
Presiding Member: Violetta Cullen
_____________________________________________________________________
Declaration of Quorum
With a quorum present, Chair Cullen called the meeting to order at 7:00 p.m.
Suspension of Rules for digital meeting
Ms. McAuley motioned to suspend the rules to permit members to convene via virtual
meeting. Second by Ms. Zordan and approved 6-0.
Minutes
Ms. McAuley motioned to approve the meeting minutes of May 19, 2020. Second by Mr.
Mirintchev and approved 6-0.
Chair Cullen noted the two cases on the agenda are from the same applicant, for the
same use, on the same block next door, so both cases will be discussed together but
then will be reviewed separately for Standards and motions.
820 Gaffield Pl. ZBA 20ZMJV-0018
Karen Croteau, applicant, submits for a special use permit for a Child Residential Care
Home, Boys Hope Girls Hope of Illinois, in the R4a Residential District (Zoning Code
Section 6-8-6-2). The Zoning Board of Appeals makes a recommendation to City
Council, the determining body for this case.
AND
824 Gaffield Pl. ZBA 20ZMJV-0017
Karen Croteau, applicant, submits for a special use permit for a Child Residential Care
Home, Boys Hope Girls Hope of Illinois, in the R4a Residential District (Zoning Code
Section 6-8-6-2). The Zoning Board of Appeals makes a recommendation to City
Council, the determining body for this case.
Ms. Klotz read the cases into the record.
Chris Canning, attorney, explained the proposal:
Page 9 of 11
P4.Page 484 of 520
Page 2 of 3
Zoning Board of Appeals
As stated in the staff memo, the use is low intensity and indiscernible from typical
surrounding residential uses.
Each building will operate as a household unit with family-style dinner, homework
time, etc.
Karen Croteau, applicant, explained further:
The buildings operate as homes, not dorms or anything that feels institutional
Provide housing, education, and support for middle school through college years.
Provide private school for the scholars, family style housing, wholesome meals,
club sports, etc. and it is very structured.
There are 8 scholars per home and 3 full time residential counselors.
Many scholars provide babysitting services around the community.
Scholars do community service work with groups such as the YWCA.
820 Gaffield will be used as a swing house while existing BHGH buildings are
renovated with an end goal of selling the Hinman location.
Greg Miller, 1123 Hinman, provided details explaining what a great neighbor BHGH has
been for years on Hinman.
Jennifer O’Shaughnessy, 321 Davis St, BHGH Board Member & Vice Chair, explained
how she became involved with BHGH and her positive experiences with the group.
Ms. McAuley asked if there is concern for the boys housing to be near the girls housing
once it will all be on the same street, and the applicant responded the scholars are
allowed some freedom to make their own choices but it is not expected to be a problem.
The scholars are supervised but should not be too sheltered. It is an opportunity to
teach the scholars how to have healthy friendships and community relationships (they
are not allowed to date). The scholars have busy schedules any way with school and
extracurricular activities so there is not a lot of down time left.
Chair Cullen asked what physical changes will be made to the buildings, and the
applicant stated the outside of each structure will remain the same. Inside, the kitchen
and eating areas will be opened up so that they can easily teach cooking and family
meals, and other space will be an open study area. The first floor is common space,
second floor is where the scholars stay, and per DCFS regulations, the counselors stay
on the third floor (2-3 live in).
820 Gaffield is currently a 3-flat so it will be remodeled for a main kitchen on the first
floor, no kitchen on the second floor, and a small kitchenette for the counselors on the
third floor. 824 Gaffield is a very choppy 3 -flat so kitchens will be addressed similarly
and floor plans will be opened up. Both structures will gain a bathroom on the second
floor.
Ms. Dziekan noted 820 Gaffield is an historic landmark and asked if anything will be
done to the exterior. The applicant responded no changes are proposed other than
maintenance. 824 Gaffield is not a landmark and eventually the outside will be
improved. 824 Gaffield will be rehabbed in 2024.
Ms. Klotz read aloud the written comments of support that were submitted.
Page 10 of 11
P4.Page 485 of 520
Page 3 of 3
Zoning Board of Appeals
Ms. Klotz noted the Board should consider extending the special use approval for 824
Gaffield Pl. to December 31, 2024 to fit the applicant’s timeframe for rehabbing the
property. Typically, a special use expires after one year if a building permit is not
obtained or the use is not operating.
Deliberation:
Chair Cullen stated the proposal is a good use and is supported. Ms. McAuley and Ms
Dziekan agreed and noted this will be an improvement for the block. There do not
appear to be negative impacts. Ms. Zordan agreed and commended what Boys Hope
Girls Hope accomplishes. Mr. Mirintchev agreed and noted the use is beneficial to the
entire community. Ms. Arevalo agreed and likes the idea of creating a campus on the
block.
Standards for 820 Gaffield Pl.:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. McAuley motioned to recommend approval, and Ms. Dziekan seconded the motion
with the condition the project be developed in substantial compliance with the
documents and testimony on record.
Standards for 824 Gaffield Pl.:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. McAuley motioned to recommend approval, and Ms. Dziekan seconded the motion
with conditions:
1. Special Use Approval is extended until December 31, 2024 to allow for the
operational time-frame represented by the Applicant.
2. Substantial compliance with the documents and testimony on record.
Adjourn 8:05pm
Page 11 of 11
P4.Page 486 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Melissa Klotz, Zoning Administrator
CC: Johanna Nyden, Community Development Director; Scott Mangum,
Planning & Zoning Manager
Subject: Ordinance 65-O-20 granting a special use for a Child Residential Care
Home for Boys Hope Girls Hope of Illinois at 824 Gaffield Place
Date: July 13, 2020
Recommended Action:
The Zoning Board of Appeals and City staff recommend City Council adoption of Ordinance
65-O-20 granting a special use for a Child Residential Care Home at 824 Gaffield Place in
the R4a General Residential District. The applicant has complied with all zoni ng requirements
and meets the Standards for approval for the district.
Council Action:
For Action
Summary:
Boys Hope Girls Hope of Illinois is a privately funded 501 (c)(3) college persistence program,
providing group homes, private education, and mentorship to academically -talented students
from challenged socio-economic backgrounds.
Boys Hope Girls Hope has been operating in Evanston for over 40 years and currently has
two boys homes on Gaffield Place (823 and 827 Gaffield) as well as one girls home on
Hinman Avenue (1127 Hinman). Boys Hope Girls Hope has 8 scholars and 3 staff at each
location. Each home has two full time and two part time Residential Counselors, living in the
same building as the scholars and providing 24/7 supervision in a family type setting.
The applicant proposes to temporarily utilize 820 Gaffield Place as a boys residence while
improvements are made to the two existing boys home locations at 823 and 827 Gaffield. 820
Gaffield will then become the new girls residence and then the program will expand with a
second girls residence at 824 Gaffield.
P5.Page 487 of 520
Since 824 Gaffield will be the last renovated and utilized building within the Boys Hope Girls
Hope campus, it is expected to be renovated and then used as a Child Residential Care
Home in 2024. The Zoning Board recommends extending the typical special use time frame
to December 31, 2024 so that the special use approval does not expire prior to the rehab or
occupancy of 824 Gaffield as a Child Residential Care Home. The Zoning Ordinance states
inactive special uses expire after one year unless otherwise specified.
The home is well suited for the proposed use as it currently contains separate dwelling units
on each floor. The property will undergo moderate renovations to open the floor plan in a way
that allows for separation of Residential Counselors and resident scholar living space while
also providing shared common space for family-style meals and homework time. Exterior
improvements will be made to the property.
City staff is not aware of any objections to the proposal, and received multiple comments of
support.
Legislative History:
June 2, 2020 - The Zoning Board of Appeals unanimously recommended approval of the
special use with conditions:
1. Special Use shall not expire prior to December 31, 2024 to allow for the operational
time-frame represented by the Applicant.
2. Substantial compliance with the documents and testimony on record.
June 2, 2020 ZBA Packet
Attachments:
Ordinance 65-O-20 Special Use for 824 Gaffield Place, Boys Hope Girls Hope
Findings For Special Use for 824 Gaffield Pl
ZBA Draft Meeting Minutes of June 2, 2020
Page 2 of 11
P5.Page 488 of 520
6/9/2020
65-O-20
AN ORDINANCE
Granting a Special Use Permit for a Child Residential Care Home
Located at 824 Gaffield Place in the R4a Residential District
(“Boys Hope Girls Hope of Illinois”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on June 2, 2020,
pursuant to proper notice, to consider case no. 20ZMJV-0017, an application filed by
Karen Croteau (the “Applicant”), contract purchaser of the property legally described in
Exhibit A, attached hereto and incorporated herein by reference, commonly known as
824 Gaffield Place (the “Subject Property”) and located in the R4a Residential District, for
a Special Use Permit to establish, pursuant to Subsection 6-8-6-3 of the Evanston City
Code, 2012, as amended (“the Zoning Ordinance”), a Child Residential Care Home on
the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Child Residential Care Home met the standards for Special Uses in Section 6-3-5 of the
Zoning Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of June 22, 2020, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approved the application in case no. 20ZMJV-0017; and
Page 3 of 11
P5.Page 489 of 520
65-O-20
~2~
WHEREAS, at its meetings of June 22 and July 13, 2020 , the City Council
considered and adopted the respective records, findings, and recommendations of the
ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Child Residential Care Home on the Subject Property as applied for in case no.
20ZMJV-0017.
SECTION 3: Pursuant to Subsection 6-3-5 of the Zoning Ordinance, the
City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-5 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Special Use Approval Extension: Special Use shall not expire prior to
December 31, 2024 to allow for the operational time -frame represented by the
Applicant.
C. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
Page 4 of 11
P5.Page 490 of 520
65-O-20
~3~
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid , such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 5 of 11
P5.Page 491 of 520
65-O-20
~4~
EXHIBIT A
LEGAL DESCRIPTION
Lot 32 in Gaffield’s Subdivision of Part of the South Half of the Southeast Quarter of the
Southwest Quarter of Section 7, Township 41 North, Range 14, East of the Third
Principal Meridian, in Cook County, Illinois.
PIN: 11-07-121-010-0000
COMMONLY KNOWN AS: 824 Gaffield Place, Evanston, Illinois.
Page 6 of 11
P5.Page 492 of 520
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on June 2, 2020, the Zoning Board of Appeals makes
the following findings of fact, reflected in the audio-visual recording of the hearings,
based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning
Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 6-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 6-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 6-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 6-0
Case Number: 20ZMJV-0017
Address or
Location:
824 Gaffield Pl.
Applicant: Karen Croteau, Boys Hope Girls Hope of Illinois
Proposed
Special Use:
Child Residential Care Home, Boys Hope Girls Hope of Illinois
Page 7 of 11
P5.Page 493 of 520
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 6-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 6-0
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 6-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 6-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 6-0
and, based upon these findings, and upon a vote
__6__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
_____ denial of the proposed special use
__x__ approval with conditions specifically:
1. Special Use shall not expire prior to December 31, 2024 to allow for the
operational time-frame represented by the Applicant.
2. Substantial compliance with the documents and testimony on record.
Attending: Vote:
Aye No
______ Max Puchtel _____ ____
___X___ Myrna Arevalo __X__ ____
___X___ Jill Zordan __X__ ____
___X___ Violetta Cullen __X__ ____
___X___ Lisa Dziekan __X__ ____
___X___ Mary McAuley __X__ ____
___X___ Kiril Mirintchev __X__ ____
Page 8 of 11
P5.Page 494 of 520
Page 1 of 3
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, June 2, 2020
7:00 PM
Via Virtual Meeting
Members Present: Mary McAuley, Violetta Cullen, Myrna Arevalo, Kiril Mirintchev,
Jill Zordan, Lisa Dziekan
Members Absent: Max Puchtel
Staff Present: S. Mangum, M. Klotz
Presiding Member: Violetta Cullen
_____________________________________________________________________
Declaration of Quorum
With a quorum present, Chair Cullen called the meeting to order at 7:00 p.m.
Suspension of Rules for digital meeting
Ms. McAuley motioned to suspend the rules to permit members to convene via virtual
meeting. Second by Ms. Zordan and approved 6-0.
Minutes
Ms. McAuley motioned to approve the meeting minutes of May 19, 2020. Second by Mr.
Mirintchev and approved 6-0.
Chair Cullen noted the two cases on the agenda are from the same applicant, for the
same use, on the same block next door, so both cases will be discussed together but
then will be reviewed separately for Standards and motions.
820 Gaffield Pl. ZBA 20ZMJV-0018
Karen Croteau, applicant, submits for a special use permit for a Child Residential Care
Home, Boys Hope Girls Hope of Illinois, in the R4a Residential District (Zoning Code
Section 6-8-6-2). The Zoning Board of Appeals makes a recommendation to City
Council, the determining body for this case.
AND
824 Gaffield Pl. ZBA 20ZMJV-0017
Karen Croteau, applicant, submits for a special use permit for a Child Residential Care
Home, Boys Hope Girls Hope of Illinois, in the R4a Residential District (Zoning Code
Section 6-8-6-2). The Zoning Board of Appeals makes a recommendation to City
Council, the determining body for this case.
Ms. Klotz read the cases into the record.
Chris Canning, attorney, explained the proposal:
Page 9 of 11
P5.Page 495 of 520
Page 2 of 3
Zoning Board of Appeals
As stated in the staff memo, the use is low intensity and indiscernible from typical
surrounding residential uses.
Each building will operate as a household unit with family-style dinner, homework
time, etc.
Karen Croteau, applicant, explained further:
The buildings operate as homes, not dorms or anything that feels institutional
Provide housing, education, and support for middle school through college years.
Provide private school for the scholars, family style housing, wholesome meals,
club sports, etc. and it is very structured.
There are 8 scholars per home and 3 full time residential counselors.
Many scholars provide babysitting services around the community.
Scholars do community service work with groups such as the YWCA.
820 Gaffield will be used as a swing house while existing BHGH buildings are
renovated with an end goal of selling the Hinman location.
Greg Miller, 1123 Hinman, provided details explaining what a great neighbor BHGH has
been for years on Hinman.
Jennifer O’Shaughnessy, 321 Davis St, BHGH Board Member & Vice Chair, explained
how she became involved with BHGH and her positive experiences with the group.
Ms. McAuley asked if there is concern for the boys housing to be near the girls housing
once it will all be on the same street, and the applicant responded the scholars are
allowed some freedom to make their own choices but it is not expected to be a problem.
The scholars are supervised but should not be too sheltered. It is an opportunity to
teach the scholars how to have healthy friendships and community relationships (they
are not allowed to date). The scholars have busy schedules any way with school and
extracurricular activities so there is not a lot of down time left.
Chair Cullen asked what physical changes will be made to the buildings, and the
applicant stated the outside of each structure will remain the same. Inside, the kitchen
and eating areas will be opened up so that they can easily teach cooking and family
meals, and other space will be an open study area. The first floor is common space,
second floor is where the scholars stay, and per DCFS regulations, the counselors stay
on the third floor (2-3 live in).
820 Gaffield is currently a 3-flat so it will be remodeled for a main kitchen on the first
floor, no kitchen on the second floor, and a small kitchenette for the counselors on the
third floor. 824 Gaffield is a very choppy 3 -flat so kitchens will be addressed similarly
and floor plans will be opened up. Both structures will gain a bathroom on the second
floor.
Ms. Dziekan noted 820 Gaffield is an historic landmark and asked if anything will be
done to the exterior. The applicant responded no changes are proposed other than
maintenance. 824 Gaffield is not a landmark and eventually the outside will be
improved. 824 Gaffield will be rehabbed in 2024.
Ms. Klotz read aloud the written comments of support that were submitted.
Page 10 of 11
P5.Page 496 of 520
Page 3 of 3
Zoning Board of Appeals
Ms. Klotz noted the Board should consider extending the special use approval for 824
Gaffield Pl. to December 31, 2024 to fit the applicant’s timeframe for rehabbing the
property. Typically, a special use expires after one year if a building permit is not
obtained or the use is not operating.
Deliberation:
Chair Cullen stated the proposal is a good use and is supported. Ms. McAuley and Ms
Dziekan agreed and noted this will be an improvement for the block. There do not
appear to be negative impacts. Ms. Zordan agreed and commended what Boys Hope
Girls Hope accomplishes. Mr. Mirintchev agreed and noted the use is beneficial to the
entire community. Ms. Arevalo agreed and likes the idea of creating a campus on the
block.
Standards for 820 Gaffield Pl.:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. McAuley motioned to recommend approval, and Ms. Dziekan seconded the motion
with the condition the project be developed in substantial compliance with the
documents and testimony on record.
Standards for 824 Gaffield Pl.:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. McAuley motioned to recommend approval, and Ms. Dziekan seconded the motion
with conditions:
1. Special Use Approval is extended until December 31, 2024 to allow for the
operational time-frame represented by the Applicant.
2. Substantial compliance with the documents and testimony on record.
Adjourn 8:05pm
Page 11 of 11
P5.Page 497 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Economic Development Committee
From: Katheryn Boden, Economic Development Specialist
CC: Paul Zalmezak, Economic Development Manager
Subject: Request to Defer Payments on Economic Development Loans and
Leases Cityon -for 2020, 1, October Properties Owned until
Businesses Negatively Impacted by COVID-19
Date: July 13, 2020
Recommended Action:
The Economic Development Committee and staff recommend City Council approval to
modify and loans Development Economic City-lease by agreements property owned
deferring payments until October 1, 2020, to provide additional financial flexibility for
businesses negatively impacted by the COVID-19 crisis.
Council Action:
For Action
Summary:
Economic to Development Committee and staff recommend approval of modifications
Economic Development loans and leases in the form of payment deferment for up to three
months with no accrued interest, late fees, or penalties. Monthly payments would be
suspended and the original term of the loan or lease would be extended for up to three
months to allow for full repayment of the loans and leases.
Loan payment deferral is requested for the following businesses:
• Hip Circle Empowerment Center, located at 727 Howard Street, Evanston, IL. Original
loan of $24,889.50, monthly payment: $447.23, original term: 6/01/2023.
• Good to Go Jamaican Cuisine LLC, located at 709 -711 Howard Street, Evanston, IL.
Original loan of $25,000, monthly payment: $258.74, original term: 3/01/2028.
• Little Beans Cafe Evanston LLC, located at 430 Asbury Avenue, Evanston, IL. Original
loan of $75,000, monthly payment: $832.65, original term: 1/31/2025.
Rent payment deferral is requested for the following businesses:
ED1.Page 498 of 520
• Hip Circle Empowerment Center, located at 727 Howard Street, Evanston, IL. Original
term 60 months, monthly payment $1,875, terminates 5/15/2023.
• Theo Ubique, located at 721 Howard Street, Evanston, IL. Original term 120 months,
monthly payment $3,500, terminates 4/11/2027.
• Estación, located at 633 Howard Street, Evanston, IL Original term 60 months,
monthly payment $2,500, terminates 11/30/2024.
• Avengerz Music Group LLC, located at 1823 Church Street, Evanston, IL. Original
term 24 months, monthly payment $1,000, terminates 3/1/2021.
• Lighthouse Evanston LLC dba Mikkeys Retro Grill, located at 1823 Church Street,
Original term 60 months, monthly payment $1,200, terminates 7/31/2024.
This loan and rent payment deferment aims to provide some economic relief to these
Evanston businesses that have been forced to close or limit their business operations
dramatically to comply with the gubernatorial emergency declaration that placed restrictions
on businesses to prevent the spread of the coronavirus. By providing payment deferment s,
the City of Evanston is taking steps to support the recovery of local businesses from COVID -
19 at no additional cost, while securing the potential future revenue associated with such
businesses. In addition, the likelihood of receiving payments in the future is improved by
deferring payments that will help the businesses remain open and viable.
Legislative History:
City Council voted unanimously to approve Resolution 28 -R-20, "Delaying the Due Date of
Certain Payments to the City of Evanston and Delaying Certain Enforcement Measures by
the City of Evanston by Sixty Days" at its meeting on Tuesday, March 17, 2020, which
included the repayments of Economic Development loans and leases.
Page 2 of 2
ED1.Page 499 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
From: Paul Zalmezak, Economic Development Manager
CC: Erika Storlie
Subject: Approval of Funding for Chicago's North Shore Convention and
Visitors Bureau (CNSCVB) FY 2020
Date: July 13, 2020
Recommended Action:
The Economic Development Committee and staff recomment City Council approval of
funding for the Chicago's North Shore Convention and Visitors Bureau (CNSCVB) in the
amount of $41,805 for the period July 1, 2020 through June 30, 2021. This represents a 50%
decrease from their 2019 allocation.
Funding Source:
Economic Development Partnership Account #100.15.5300.62659. The City Council
approved $147,000 for 2020. The City has committed $50,000 to Downtown Evanston for
enhanced trash removal and marketing for 2020. Upon approval of CNSCVB's reduced
request and accounting for the the $50,000 EvMark commitment, $55,195 wi ll remain in the
account.
Council Action:
For Action
Summary:
CNSCVB is the State of Illinois certified convention and visitors bureau representing a
number of communities on the North Shore including Evanston, it's founding member. The
CNSCVB primary mission is to attract group and individual business and leisure travelers to
its member communities.
In Evanston, the CNSCVB works closely with local hotels, special service areas and
merchant groups, and Economic Development staff to accomplish its mission. In essence,
they are the key marketing arm for its member organizations state and nationwide.
The CNSCVB request is summarized in the attached request for funding. Recognizing the
impacts of COVID-19 on both the leisure and business travel industry, the CNSCVB has
requested funding totaling $41,805 representing 50% of its FY 2019 request. The fundi ng for
ED2.Page 500 of 520
the request is partially sourced from Hotel-Motel tax and was more easily discernible when
the Economic Development Fund was separate from the General Fund in prior years.
Economic Development staff recommend approval as marketing Evanston beyond o ur
municipal boundaries remains vitally important to help our local businesses survive in the
short term and thrive upon recovery.
Legislative History:
The City Council approved $83,609 for the CNSCVB in 2019. Economic Development
Committee approved a staff recommendation on June 24, 2020.
Attachments:
CNSCVB Evanston Renewal Request FY21
CNSCVB.Evanston EDC Update 6.24.20
Page 2 of 18
ED2.Page 501 of 520
June 15, 2020
Paul Zalmezak
Economic Development Manager
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Dear Paul,
On behalf of Chicago’s North Shore Convention and Visitors Bureau (CNSCVB), I am writing you
requesting that the City of Evanston renew its membership with our organization. The annual
fee for the City of Evanston’s membership for our upcoming fiscal year will be $41,805.00. This
is half of what the city paid last year in recognition of the havoc that Covid-19 has had on all
municipal finances but with acknowledgement that the hospitality businesses need the
support the CNSCVB provides now more than ever.
I believe our hotels, attractions, retail merchants, and restaurants are just trying to survive,
with extremely reduced resources and the marketing support we will provide this year to
navigate Covid-19 recovery will be crucial. I do hope the city will continue to support our work
on behalf of the hospitality businesses of Evanston.
Please let me know if you need anything else or have any questions.
Thank you for your consideration,
Gina Speckman
Executive Director
Page 3 of 18
ED2.Page 502 of 520
Evanston EDC Update
Wednesday, June 24, 2020
Presented by Gina Speckman
Executive DirectorPage 4 of 18ED2.Page 503 of 520
Updated Mission
The mission of the Bureau has been to bring visitors to Evanston whose
expenditures result in millions of dollars of tax revenue to the City of
Evanston. We have sold meetings,events and promoted individual
business and leisure visitation for Evanston since 1997. In the era of
Covid-19, we have had to completely reposition our work since March
2020 and for the foreseeable future to address the immediate needs
of Evanston businesses.Page 5 of 18ED2.Page 504 of 520
Public/Private Partnership
The Bureau’s annual budget for the upcoming
FY21 year is almost $1 million (July 1, 2020 –
June 30, 2021) –this is down 50% from FY20.
The source of half of the Bureau’s annual
budget is the State of Illinois’ Office of
Tourism. The other half is derived from our
local member communities: Evanston,
Glenview, Winnetka, Wheeling, Prospect Heights,
Northbrook, Skokie, Glencoe and Northfield –a
community that recently joined -as well
as our private sector business members. Page 6 of 18ED2.Page 505 of 520
Looking Ahead
In our upcoming fiscal year, we have adjusted our sales and marketing plans to sell and market the area to
the audiences and meeting sizes appropriate for getting business into our hotels and restaurants.
Direct Sales Calls
Digital Marketing
E-mail campaigns
Website
Online Advertising
Social Media Posting and Advertising
Public Relations
E-newsletter
Blog/content
New websitePage 7 of 18ED2.Page 506 of 520
Covid-19 Programs -
Restaurants
Created campaign to assist restaurants by listing all restaurants in member
communities and what delivery services they use, carry-out options and gift card
purchases. Then on May 29, catalogued all Evanston restaurants adding outdoor
dining. Page 8 of 18ED2.Page 507 of 520
Social Media
Social Media posting and advertising has been very successful during the
time of the pandemic. Why?
Viewership is up with many people at home, Facebook up 50%.
+
Advertising spending is down
=
More eyeballs on our placements for lesser cost.
Facebook Page Likes 40,702
Facebook/Instagram Ad Campaigns 310
Instagram Followers 14,200
Twitter Followers 6,064Page 9 of 18ED2.Page 508 of 520
Facebook Ads
Boosted postsPage 10 of 18ED2.Page 509 of 520
Shared Content with
Popular Facebook GroupsPage 11 of 18ED2.Page 510 of 520
Covid-19 Programs
Support for Retailers/Small BusinessPage 12 of 18ED2.Page 511 of 520
New InitiativesPage 13 of 18ED2.Page 512 of 520
Digital Experience Passports
Infinitely combine all things-to-
to into free passports targeting
a variety of customer types –
visitors, locals, meeting
attendees, visiting friends and
relatives (VFR), and more.Page 14 of 18ED2.Page 513 of 520
Post Covid-19 CampaignPage 15 of 18ED2.Page 514 of 520
Virtual Educational &
Networking Events
By weekly Zoom events engaging with
businesses on best practices in
navigating during Covid-19 and post
Covid-19 recovery Including sharing
proprietary data on business forecasts. Page 16 of 18ED2.Page 515 of 520
Moving Forward
1.Due to the dramatic shut down of the economy in response to Covid -19, the
hotels and restaurants and related event service businesses were hit first and directly
with devastating results. In the effort to survive with reduced staff, sales and
marketing dollars are non-existent. That is the role of the CNSCVB to spread the word
in Evanston, the North Shore and the metropolitan area.
2.This year, the State of Illinois Office of Tourism will be funding the Local
Convention and Tourism Bureaus at a reduced rate (40% reduction from FY20 levels).
Accordingly, in recognition of the loss of tax revenue due to Covid-19, the Bureau is
asking its municipal partners for a 50% reduction in funding based on last year’s
amount.
3. On behalf of our municipal members, the bureau began promoting ALL hospitality
businesses in our member communities -not just those that are CNSCVB dues paying
members.In our fiscal year beginning July 1, we will continue his practice as we
recover from this crisis and move to Phase 3, 4 and eventually 5 and full recovery.Page 17 of 18ED2.Page 516 of 520
Moving Forward
4.Our programs in the next 9 months will concentrate on drive-in visitation for
our hotels for group business -the backbone of our full-service hotels.The
groups will be smaller and we have spent the past 10 weeks updating our
database of 10,000 meeting and event planners in our proprietary
database.Our hotels have been dormant for now, they will need strong sales
and marketing support -now more than ever.
6.As visiting city centers like Chicago will be avoided, our location and amenities
and open spaces will be important to promote.The CNSCVB will be producing
new photography to showcase gatherings with safe distancing and highlighting
open spaces.We will also be producing 360 virtual photography and tours of
hotels and attractions.
7.We need to actively be planning for recovery. People are booking now for the
future and we want to be in the forefront of bringing back jobs and revenue to
the City of Evanston.Page 18 of 18ED2.Page 517 of 520
Memorandum
To: Honorable Mayor and Members of the City Council
From: Darlene Francellno, Mayoral/Aldermanic Assistant
Subject: Approval of Appointments to Board, Commission, and Committee
Date: July 13, 2020
Recommended Action:
The David of of appointments approval Kornhauser, City recommends Mayor Council
Melanie West and Mark A. van der Meulen to the Environment Board; Karla Thomas and
Kymberly Walton to the Equity and Empowerment Commission; Kemone Hendricks and
Michael McLean to the M/W/EBE Committee; Kerri Machut to the Parks, Recreation &
Community Services Board; Jeanne Lindwall and Kristine Westerberg to the Plan
Commission; Michelle Murray to the Public Safety Civil Service Commission; George Varela
to the Utilities Commission; and the reappointment of Mary McAuley to the Zoning Board of
Appeals and Lynne Sered to the Public Safety Civil Service Commission.
Council Action:
For Action
Summary:
APPOINTMENTS
Environment Board
David Kornhauser
David is a 30 year resident of Evanston. He applied to the Environment Board because he is
committed to and passionate about the importance of protecting our environment, reducing
the impact of global warming, and promoting environmentally sustainable best practices.
Melanie West
Melanie is a 20 year resident of Evanston. She applied to the Environment Board because of
her dedication to the environment and the work that she has done around educating youth
about climate change, environmental justice, and STEM. She is th e co-founder of Tiz Media
Foundation, an Evanston based nonprofit organization creating a STEM education curriculum
for youth.
APP1.Page 518 of 520
Mark A. van der Meulen
Mark is a five-year resident of Evanston. He applied to the Environment Board because of his
passion and concern for conversation and the benefits of experiencing the natural world.
Equity and Empowerment Commission
Karla Thomas
Karla has resided in Evanston for eight years. She applied to the Equity and Empowerment
Commission to broaden her equity efforts in the community, which have primarily focused on
schools in Evanston. Her equity work consists of being a member of District 65 P.T.A. Equity
Project Committee, District 65 Parent Equity Trainer, and founder of the Evanston and Skokie
People Committed to Anti-Racism.
Kymberly Walton
Kymberly has resided in Evanston for 3-years. She applied to the Equity and Empowerment
Commission because of her passion for civic engagement and, in particular, wanted to use
that passion to champion efforts focused on creating equity and inclusion in her community.
Professionally, she has worked as a consultant for equity, access, and affordability in
healthcare and views this opportunity as an extension of that work.
M/W/EBE Development Committee
Kemone Hendricks
Kemone is a 28-year resident of Evanston. She has been civically engaged for several years,
working with organizations such as Cradle to Career, Y.O.U., YMCA, Evanston Community
Foundation, the Moran Center, and Infant Welfare Society. Founder of Evanston Present
Kemone interest in joining the M/W/EBE Development Committee is to continue to support
her community and the mission of the Committee.
Michael McLean
Michael is a 14-year resident of Evanston and has been in the real estate development
business for over 20 years. He strongly believes in M/W/EBE emphasis when purchasing
goods and services for public and private entities. Also, his experience and sincere
dedication to fostering regenerative communities give him a unique perspective to help
advance the City’s effort to improve the lives of our citizens through the co -creation of a fair
and equitable system of employment and the use of public resources.
Parks, Recreation & Community Services Board
Kerri Machut
Kerri is a 10-year resident and absolutely loves Evanston. As a parent, she has spent
countless hours in the parks, at the lakefront, and parks department programs. As a
physician and pediatrician, she has a good understanding of biology and the importance of
maintaining health and believes parks and recreation are crucial to maintaining good health.
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Plan Commission
Jeanne Lindwall
Jeanne began her planning career with the City of Evanston and has lived in the community
for more than 40 years. She has extensive experience in community revitalization, including
tax increment financing, economic impact analysis, and community engagement. For the last
few years, she worked with municipalities and public housing authorities to develop plans to
transform neighborhoods with distressed public housing into communities of choice and
opportunities.
Kristine Westerberg
Kristine is a 35-year resident of Evanston and recently retired from a career as a real estate
development professional. As a member of the Plan Commission, she would like to leverage
her knowledge and experience in real estate to assist in community planning and
development.
Public Safety Civil Service Commission
Michelle Murray
Michelle is a 44-year resident of Evanston and loves her community. For her, it is essential
that our community is a safe-haven for our residents and, more importantly, the children. She
believes it is vital for community members to have a sound partnership with our local
government organizations.
Utilities Commission
George Varela
George is a 14 year resident of Evanston and is interested in the many issues, projects, and
other considerations that are anticipated or under review by the Public Works Department as
well as energy conservation / environmental measures. For the past 18 years, he has
worked for an engineering consulting company on various clean -up/remediation projects
throughout Illinois. He feels that his background can add value to the Committee.
REAPPOINTMENTS
Mary McAuley - Zoning Board of Appeal
Lynne Sered - Public Safety Civil Service Commission
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