HomeMy WebLinkAbout06.22.20
AGENDA
City Council
Monday, June 22, 2020
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:30 PM
Administration & Public Works begins at 4:30pm
Planning & Development begins at 5:00pm or at the conclusion of Administration & Public Works
City Council convenes at the conclusion of Planning & Development
As the result of an executive order issued by Governor J.B. Pritzker suspending
in-person attendance requirements for public meetings, City Council members
and City staff will be participating in this meeting remotely.
Due to public health concerns, residents will not be able to provide public
comment in-person at the meeting. Those wishing to make public comments at
the Administrative & Public Works Committee, Planning & Development
Committee or City Council meetings may submit written comments in advance
or sign up to provide public comment by phone or video during the meeting by
completing the City Clerk's Office's online form at
www.cityofevanston.org/government/city-clerk/public-comment-sign-up
or by calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16.
Page
(I) ROLL CALL - BEGIN WITH ALDERMAN SUFFREDIN
(II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
Virtual 4th of July Celebration
Recovery Update
Evanston Police Department Promotions
Page 1 of 192
(IV) COMMUNICATIONS: CITY CLERK
(V) PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VI) SPECIAL ORDERS OF BUSINESS
SP1.
Approval of $370,000 of ESG-CV Funding to Connections for the
Homeless for Rapid Rehousing of Homeless Evanston Families
Currently in Non-Congregate Shelter
Staff recommends approval of $370,000 in ESG-CV funding to
Connections for the Homeless for rapid rehousing of homeless families
with children under the age of 18. There are 21 families currently in non -
congregate housing/hotels to protect them from high risk of COVID-19
infection. This funding will provide stable housing for an average of 12
months during which households will receive case management and
other services needed to achieve housing stability. The City is re ceiving
$546,424 in ESG-CV funding from the first round of ESG-CV CARES
Act funding. The City was notified on June 9, 2020 that it will receive an
additional $419,890 of ESG-CV funding in the second round of ESG-CV
allocations; total ESG-CV allocation is $966,314. ESG-CV funds are to
be used to address the needs of homeless and unstably housed families
and individuals impacted by the coronavirus.
For Action
Approval of $370,000 of ESG-CV Funding to Connections for the
Homeless for Rapid Rehousing of Homeless Evanston Families
12 - 14
Page 2 of 192
SP2.
2020 Budget Update
Staff recommends discussion of the update on the 2020 budget.
For Discussion
2020 Budget Update
15 - 19
SP3.
Reparations Subcommittee Update
Staff recommends City Council discuss the Reparations Subcommittee’s
process to determine programs regarding housing assistance, relief
initiatives, various economic development programs, and opportunities
for Black Evanstonians.
For Discussion
Reparations Subcommittee Update
20 - 21
SP4.
Racial Equity Update
Staff recommends the City Council to accept and place on file our racial
equity framework for city operations.
For Action: Accept and Place on File
Racial Equity Update
22
SP5.
Report of the Committee on Proposed Compensation for the
Eleven (11) Elected Officials of the City of Evanston
The Compensation Committee recommends the City Council adopt its
recommendation which specified that all elected officials’
compensation for years 2021 and 2022 shall increase at 0% (remain the
same). Compensation for years 2023 and 2024 will increase at the
same percentage rate as non-union employees receive. Every elected
official will be offered full (100%) coverage for any health insurance plan
for themselves only. They have the option to accept or deny such
coverage, and add additional covered for their spouse and/or family at
their own expense.
For Action: Accept and Place on File
Report of the Committee on Proposed Compensation for the Eleven (11)
Elected Officials of the City of Evanston
23 - 24
(VII) CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.
Approval of the Minutes of the Regular City Council Meeting of
June 8, 2020
Staff recommends City Council approval of the minutes of the Regular
City Council meeting of June 8, 2020.
For Action
Draft City Council Minutes - June 8, 2020
25 - 38
Page 3 of 192
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE - ALDERMAN FLEMING
A1.
Approval of the City of Evanston Payroll, Bills List
Staff recommends City Council approval of the City of Evanston Payroll
for the period of May 25, 2020, through June 7, 2020, in the amount of
$2,580,625.72, Bills List for June 23, 2020, in the amount o f
$2,615,457.59.
For Action
Approval of the City of Evanston Payroll and Bills
39 - 61
A2.
Approval to Defer Loan Payments for up to 12 Months on CDBG
Loans for Businesses Negatively Impacted by the COVID-19
Shutdown
Staff recommends approval by the Administration and Public Works
Committee of loan modifications that defer payments f or up to 12
months on Community Development Block Grant (CDBG) business
loans made to Ward 8 and Good To Go Jamaican Cuisine to provide
additional financial flexibility during the COVID-19 crisis.
For Action
Approval to Defer Loan Payments for up to 12 Months on CDBG Loans
for Businesses Negatively Impacted by the COVID-19 Shutdown
62 - 63
A3.
Approval of Authorization to Execute a Payment for the Month of
May to Evanston Township High School for Providing Food
Services to Assist Those Affected by School Closures Due to
COVID-19
Staff recommends that City Council authorize the City Manager to
execute a payment of $163,200 to Evanston Township High School
(ETHS), (1600 Dodge Ave, Evanston, IL 60201) for providing food
services to assist those affected by school closures due to COVID -19.
Funding for this program is from the City Manager's Emergency
Operations Unit (Account 100.15.1520.65025).
For Action
Approval of Authorization to Execute a Payment for the Month of May to
ETHS for Providing Food Services
64 - 66
Page 4 of 192
A4.
Approval of the Agreement with Evanston Township High School
to Supply Lunches for the 2020 Summer Food Program
Staff recommends that City Council authorize the City Manager to
execute an agreement with Evanston Township High School (ETHS),
(1600 Dodge Ave, Evanston, IL 60201) to provide lunch meals for the
2020 Summer Food Program in the not-to-exceed amount of $3.50 per
meal and $3.75 for special diet meals. This is a reimbursement program
in which the total amount of reimbursement the City will receive is solely
dependent upon the number of meals served and varies depending on
the level of participation. The City’s estimated reimbursement is
calculated using the highest daily participation level stated in our
application. There is a food budget allocation in the Recreation Outreach
Program Line Item (Account 100.30.3050.65025) in the amount of
$131,000. Projected expenses for food costs are $110,000. Projected
revenue reimbursement is $148,500. For Action
Approval of the Agreement with Evanston Township High School to
Supply Lunches for the 2020 Summer Food Program
67 - 73
A5.
Approval of a Contract Award with Garland/DBS, Inc. for the
Building Exterior Repairs of Various City Facilities
Staff recommends City Council authorize the City Manager to execute a
contract for Building Exterior Repairs of Various City Facilities with
Garland/DBS, Inc. (3800 East 91st St., Cleveland, OH) in the amount of
$514,693. Funding will be provided from the Capital Improvement Fund
2019 General Obligation Bonds in the amount of $35,000, and from the
2020 General Obligation Bonds in the amount of $479,693. A detailed
funding summary is included in the memo below.
For Action
Approval of a Contract Award with Garland/DBS, Inc. for the Building
Exterior Repairs of Various City Facilities
74 - 77
Page 5 of 192
A6.
Approval of Change Order No. 3 to the Agreement with Bolder
Contractors, Inc. for the Oakton Street Water Supply Connection
(Bid 19-36)
Staff recommends the City Council authorize the City Manager to
execute Change Order No. 3 to the agreement with Bolder Contractors,
Inc. (316 Cary Point Drive, Cary, IL 60013) for the Oakton Street Water
Supply Connection (Bid 19-36) in the amount of $100,314.13. This will
increase the overall contract amount from $2,879,070.37 to
$2,979,384.50. This change order does not include a time extension.
Funding is provided from the Water Fund (Account No.
513.71.7330.65515 – 419003), which as an approved FY 2020 budget
of $2,600,000 and a YTD balance of $1,753,542.57.
For Action
Approval of Change Order No. 3 to the Agreement with Bolder
Contractors, Inc. for the Oakton Street Water Supply Connection (Bid
19-36)
78 - 82
A7.
Resolution 53-R-20 Authorizing the City Manager to Consent to a
Permit for Northwestern Football Parking and Tailgating Events for
the 2020, 2021, 2022, 2023, and 2024 Seasons
Staff recommends City Council adoption of Resolution 53-R-20
authorizing the City Manager to give consent to a permit for
Northwestern Football parking and tailgating events for the 2020, 2021,
2022, 2023, and 2024 seasons.
For Action
Resolution 53-R-20 Authorizing the City Manager to Consent to a Permit
for Northwestern Football Parking and Tailgating Events for 2020 -2024
83 - 86
A8.
Resolution 55-R-20, Authorizing the City Manager to Submit an
Application for the Rebuild Illinois Public Infrastructure Program
Grant from the State of Illinois for Main Street Water Main
Improvements from Maple Avenue to Hinman Avenue
Staff recommends City Council adoption of Resolution 55 -R-20, Rebuild
Illinois Grant Application – Main Street Water Main Improvements. The
Rebuild Illinois Public Infrastructure Grant funds 50% of the construction
project cost, and the remaining 50% of the funding must be provided by
the local municipality. For this project, the total construction cost is
estimated at $1,150,000. Of this, the City of Evanston will be
responsible for $575,000, which will need to be budgeted in FY 2021
Capital Improvement Program.
For Action
Resolution 55-R-20, Authorizing the City Manager to Submit an
Application for the Rebuild Illinois Public Infrastructure Program Grant
from the State
87 - 90
Page 6 of 192
A9.
Ordinance 24-O-20 Amending Section 7-2-9-3, Sidewalks to be
Clear of Snow, Ice, Dirt and Weeds
Staff recommends adoption of Ordinance 24-O-20, “Amending Section
7-2-9-3, Sidewalks to be Clear of Snow, Ice, Dirt and Weeds”. This
ordinance revises sections of the code related to sidewalk snow and ice
removal. Ordinance 24-O-20 was introduced at the February 10, 2020
City Council meeting and was subsequently tabled at the February 24,
2020 City Council meeting until the June 22, 2020 meeting for further
review and research of snow removal laws and consideration of
revisions of the ordinance.
For Action
Ordinance 24-O-20 Amending Section 7-2-9-3, Sidewalks to be Clear of
Snow, Ice, Dirt and Weeds
91 - 98
(IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE -
ALDERMAN RAINEY
P1.
Resolution 54-R-20 African American Heritage Sites
The Preservation Commission and City staff recommend adoption of
Resolution 54-R-20 honoring African American Heritage Sites in
Evanston, Illinois.
For Action
Resolution 54-R-20 African American Heritage Sites
99 - 108
P2.
Ordinance 64-O-20 Granting a Special Use for a Child Residential
Care Home for Boys Hope Girls Hope of Illinois at 820 Gaffield
Place
The Zoning Board of Appeals and City staff recommend adoption of
Ordinance 64-O-20 granting a special use for a Child Residential Care
Home for Boys Hope Girls Hope of Illinois at 820 Gaffield Place in the
R4a General Residential District. The applicant has complied with all
zoning requirements and meets the Standards for special use for this
district.
For Introduction
Ordinance 64-O-20 Granting a Special Use for a Child Residential Care
Home for Boys Hope Girls Hope of Illinois at 820 Gaffield Place
109 - 119
Page 7 of 192
P3.
Ordinance 65-O-20 Granting a Special Use for a Child Residential
Care Home for Boys Hope Girls Hope of Illinois at 824 Gaffield
Place
The Zoning Board of Appeals and City staff recommend adoption of
Ordinance 65-O-20 granting a special use for a Child Residential Care
Home at 824 Gaffield Place in the R4a General Residential District. The
applicant has complied with all zoning requirements and meets the
Standards for approval for the district.
For Introduction
Ordinance 65-O-20 granting a special use for a Child Residential Care
Home for Boys Hope Girls Hope of Illinois at 824 Gaffield Place
120 - 130
P4.
Ordinances 58-O-20 and 59-O-20 Authorizing Text Amendments to
the Zoning Ordinance regarding the Classification of Minor and
Major Variations and Residential Care Homes
Plan Commission and staff recommend approval of Ordinance 58 -O-20
authorizing City-initiated Text Amendments to the Zoning Ordinance,
Title 6 of the City Code, to Chapter 3 (Implementation and
Administration) regarding the classification and administration of Minor
and Major Variations and Ordinance 59-O-20 authorizing revisions to
Chapter 4 (General Provisions) regarding Residential Care Homes and
Transitional Treatment Facilities in the R4a, General Residential Zoning
District.
For Action
Ordinances 58-O-20 and 59-O-20 Authorizing Text Amendments to the
Zoning Ordinance Regarding Residential Care Homes
131 - 148
P5.
Ordinance 60-O-20, Granting a Special Use for a Type 2 Restaurant,
Happy Lemon, in the D4 Downtown Transition District, at 1607
Chicago Ave.
The Zoning Board of Appeals and staff recommend adoption of
Ordinance 60-O-20 granting special use approval for a Type 2
Restaurant, Happy Lemon, in the D4 Downtown Transition District. The
applicant has complied with all zoning requirements and meets all of the
Standards for a special use for this district.
For Action
Ordinance 60-O-20, Granting a Special Use for a Type 2 Restaurant,
Happy Lemon, in the D4 Downtown Transition District, at 1607 Chicago
Ave.
149 - 158
Page 8 of 192
P6.
Ordinance 61-O-20, Granting a Special Use for Commercial Indoor
Recreation, Total Sona Fitness, in the C2 Commercial District and
oCSC Central Street Overlay District, at 2678 Green Bay Rd.
The Zoning Board of Appeals and City staff recommend adoption of
Ordinance 61-O-20, granting special use approval for Commercial
Indoor Recreation, Total Sona Fitness, in the C2 Commercial District
and oCSC Central Street Overlay District. The applicant has complied
with all zoning requirements and meets all of the Standards for a special
use for this district.
For Action
Ordinance 61-O-20, Granting a Special Use for Commercial Indoor
Recreation, Total Sona Fitness, in the C2 Commercial and oCSC
Central Street Overlay District
159 - 168
P7.
Ordinance 62-O-20, Granting a Special Use for a Detached Single
Family Dwelling in the B1 Business District at 1717 Simpson St.
The Zoning Board of Appeals and staff recommend adoption of
Ordinance 62-O-20 granting Special Use approval to allow the
expansion of an existing Detached Single Family Dwelling in the B1
Business District, at 1717 Simpson Street. The applicant has complied
with all zoning requirements and meets all of the Standards for Special
Use in this district.
For Action
Ordinance 62-O-20, Granting a Special Use for a Detached Single
Family Dwelling in the B1 Business District at 1717 Simpson St.
169 - 178
P8.
Ordinance 63-O-20 granting a Special Use for a Type 2 Restaurant,
4 Suns Fresh Juice, in the C1 Commercial District at 1906 Main St.
The Zoning Board of Appeals and City staff recommend adoption of
Ord. 63-O-20 granting a Special Use for a Type 2 Restaurant, 4 Suns
Fresh Juice, in the C1 Commercial District at 1906 Main St. The
applicant has complied with all zoning requirements and meets all of the
Standards for a special use in this district.
For Action
Ordinance 63-O-20 Granting a Special Use for a Type 2 Restaurant, 4
Suns Fresh Juice, in the C1 Commercial District at 1906 Main St.
179 - 188
Page 9 of 192
(X) CONSENT AGENDA - RULES COMMITTEE - MAYOR HAGERTY
R1.
Ordinance 18-O-20, Amending Title 1, Chapter 8, "City Manager"
At the direction of Rules Committee, staff recommends City Council
adoption of Ordinance 18-O-20, Amending Title 1, Chapter 8 “City
Manager.”
For Action
18-O-20 Amending Title 1, Chapter 8, City Manager
189 - 190
(XI) APPOINTMENTS
APP1.
Approval of Appointments to the Citizen Police Review
Commission
The Mayor recommends City Council approval of the appointments of
Jamal Graham, Blanca Lule, Rick Marsh, Shahna Richman, Nikko Ross,
Juneitha Shambee, Nyika Strickland, Clarence Weaver and Douglas
Whitmore to the Citizen Police Review Commission.
For Action
Approval of Appointments to the Citizen Police Review Commission
191 - 192
(XII) CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(XIII) EXECUTIVE SESSION
(XIV) ADJOURNMENT
Page 10 of 192
(XV) UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
6/24/2020 6:00PM Transportation and Parking
Committee - VIRTUAL
6/24/2020 7:30PM Economic Development Committee
7/2/2020 7:00PM Housing & Homelessness
Commission
7/6/2020 6:00PM Rules Committee
7/6/2020 7:00PM Human Services Committee
7/8/2020 7:00PM Animal Welfare Board
7/9/2020 7:00PM Mental Health Board
7/13/2020 6:00PM
Administration & Public
Works/Planning and
Development/City Council
Page 11 of 192
Memorandum
To: Honorable Mayor and Members of the City Council
From: Sarah Flax, Housing & Grants Administrator
CC: Johanna Nyden, Community Development Director; Jessica
Wingader,Sr. Grants and Compliance Specialist; Marion Johnson,
Housing and Grants Intern
Subject: Approval of $370,000 of ESG-CV Funding to Connections for the
Homeless for Rapid Rehousing of Homeless Evanston Families
Currently in Non-Congregate Shelter
Date: June 22, 2020
Recommended Action:
Staff recommends approval of $370,000 in ESG-CV funding to Connections for the Homeless
for rapid rehousing of homeless families with children under the age of 18. There are 21
families currently in non-congregate housing/hotels to protect them from high r isk of COVID-
19 infection. This funding will provide stable housing for an average of 12 months during
which households will receive case management and other services needed to achieve
housing stability.
Funding Source:
The City is receiving $546,424 in ESG-CV funding from the first round of ESG-CV CARES
Act funding. The City was notified on June 9, 2020 that it will receive an additional $419,890
of ESG-CV funding in the second round of ESG-CV allocations; total ESG-CV allocation is
$966,314. ESG-CV funds are to be used to address the needs of homeless and unstably
housed families and individuals impacted by the coronavirus.
Council Action:
For Action
Summary:
Allocating ESG-CV funding for rapid rehousing of families that are homeless due to the
COVID-19 pandemic is consistent with the purpose of CARES Act funding to prevent,
prepare for, and respond to the coronavirus. Communities receiving ESG -CV funding are
encouraged to evaluate and adjust their prioritization policies based on evolving information
and circumstances, including changing needs and priorities, and available resources. The
spread of COVID-19 has created new and urgent needs and communities are to use the new
SP1.Page 12 of 192
and expanded resources from the CARES Act to efficiently and accurately target resources to
families and individuals impacted by or at high risk of being impacted by COVID-19.
The 21 homeless families with children are a high priority for assistance as they became
homeless due to COVID-19 and will be unable to achieve housing stability without supports
including case management, employment assistance, child care, health care and other
necessities. All are families with one or more significant barriers to success including past
eviction, poor credit, chronic health conditions, and limited education that affects their earning
potential. Lacking stable housing and additional supports, they will continue to move in and
out of homelessness with the accompanying poor health, education, earnings, and assets
outcomes that perpetuate the cycle of inter-generational poverty.
With rapid rehousing, tenant families work with a housing locator to select a unit that meets
their needs; leases are for 12 months and in the tenant's name. Based on household size and
composition, the following housing units will be needed for the 21 families:
• Seven 2-bedroom units
• Twelve 3-bedroom units
• Two 4-bedroom units
Families and individual adults in congregate and non -congregate housing in Evanston were
identified Family including partners and community the for Connections by Homeless
Promise, the Moran Center and YOU. In addition to the 21 families discus sed above, there
are seven Evanston families with children that need longer housing supports than can be
provided with rapid rehousing and for whom other types of sources of funding are being
sought. There are also 92 Evanston single adults, including 14 young adults 18-24, in
congregate and non-congregate shelter who are in need of permanent housing. Staff is
working with Evanston-based agencies, the Alliance to End Homelessness in Suburban Cook
County, the Housing Authority of Cook County, Cook County, CEDA and others to identify
and match people in need with the wide and diverse resources for housing and services
including: Continuum Youth Care’s of the 811 with persons for vouchers disabilities,
Homeless Demonstration Project, permanent supportive housing, Community Services Block
Grant (CSBG) funding, Treasury funding through the State of Illinois, Emergency Relief
Funding through Cook County, and other sources. In addition, the CARES Act includes
substantial funding for Low Income Home Energy Assistance (LIHEAP) with a higher income
limit of 200% of the federal poverty line is included in the CARES Act that we hope to access
for utility payments in place of using ESG-CV or CDBG-CV for utility arrearages to prevent
utility disconnects.
Although the regulations for ESG-CV funding still have not been released, rapid rehousing of
the 21 families can be undertaken using existing ESG entitlement regulations and the
already-released CARES Act waiver that allows virtual inspections of units being rented. Staff
has completed the required environmental review and will include a subrogation clause in the
ESG-CV subrecipient agreement to comply with the requirements of the Stafford Act relating
to avoiding duplication of benefits. The City submitted its CARES Act substantial amendment
for $546,424 in ESG-CV funding and $1,080,243 in CDBG-CV funding to HUD on June 9,
prior to the announcement of the second round of ESG -CV funding made later that day. The
City of Evanston will receive an additional $419,890 of ESG-CV for a total of $966,314. A
Page 2 of 3
SP1.Page 13 of 192
second substantial amendment must be submitted to HUD following the approval of the initial
submission.
Other programs and services being evaluated for City of Evanston’s CDBG -CV or ESG-CV
funding include rent assistance to prevent evictions, support for homeless outreach and
shelters, access to food, child care, broadband internet and other services for individuals and
families impacted by the coronavirus, and forgivable loans/grants for micro -enterprises and
small businesses that were ineligible for SBA PPP loans, as well as for the 25% local share
of costs being submitted to FEMA for reimbursement, pending confirmation of eligibility when
the CDBG-CV regulations are released. Funding for case managers and other staff to
support the 21 families for which rapid rehousing funds are requested is not being requested
at this time, but may be recommended in future for either ESG-CV or CDBG-CV funding.
Legislative History:
The City submitted a Substantial Amendment to its 2015 -2019 Consolidated Plan and PY
2019 Action Plan for to include CDBG-CV and ESG-CV funding from the CARES Act to HUD
on June 9, 2020. HUD is expediting the review and release of these funds to protect, prepare
for, and respond to the coronavirus.
Page 3 of 3
SP1.Page 14 of 192
Memorandum
To: Honorable Mayor and Members of the City Council
From: Hitesh Desai, Chief Financial Officer
CC: Kate Lewis-Lakin, Budget Coordinator
Subject: 2020 Budget Update
Date: June 22, 2020
Recommended Action:
Staff recommends discussion of the update on the 2020 budget.
Council Action:
For Discussion
Summary:
City Council last received an update on the 2020 budget at the May 26, 2020 City Council
meeting. This memo offers another update on the 2020 budget, changes in the last month,
and plans for moving forward.
Revenue Projections
With the receipt of data for March, April, and some May revenues, staff has revised estimates
for revenues impacted by the COVID-19 pandemic. Staff now projects a revenue loss of $12
million from 2020 budgeted amounts. Revenue sources with revised estimates are detailed
below.
Estimates for the following revenue sources have been increased:
1. Home rule sales tax - estimate increased $495,772. This is based on revenue received
for March and April that were higher than initially predicted. Staff still projects home
rule sales tax revenue to be 20% below budget.
2. Liquor tax - estimate increased $658,354. Staff now projects liquor tax to be 12.66%
below budget. This is due to increased purchases of package liquor, offsetting some of
the losses from restaurant and bar closures.
3. Building permits - estimate increased $126,573. Staff projects building pe rmit revenue
to reach budget, due to the receipt of a few large permits for planned developments in
early spring and the continuation of residential construction permits in the summer
months.
Estimates for the following revenue sources have been decreased:
SP2.Page 15 of 192
1. State income tax - estimate decreased $380,000, based on actual returns through
April. Staff now projects income tax to be 20% below budget.
2. Municipal hotel tax - estimate decreased $424,011, based on actual receipts through
May. Staff projects a loss of 67% compared to budget, due to complete closure of
many hotels for multiple months and expected low demand through the year.
3. Parking tax - estimate decreased by $320,000, based on actual receipts through May.
Staff projects a loss of 30% from budget due to continued low occupancy of downtown
parking garages and lots.
4. Amusement tax - estimate decreased by $157,500, based on actual receipts through
May. Staff projects loss of $61% compared to budget. Events subject to amusement
tax continue to be postponed. Staff does not expect a substantial impact in the current
year from the new streaming tax, which goes into effect on October 1, 2020.
5. Parking tickets - estimate decreased by $221,479. Staff projects loss of 33% as
compared to budget.
6. Athletic contest tax - estimate decreased $664,000. Staff projects loss of 81% of
revenue compared to budget. This contemplates no sales of tickets for Northwestern
football games, a conservative estimate as the university continues to develop plans
for the fall football season.
7. Auto rental tax - estimate decreased $6,250 based on actual receipts through May.
Staff has also begun to plan the sale of wheel taxes. The due date for a wheel tax purchase
was changed to October 1, 2020, which means that wheel taxes will be sold s tarting in
August. Staff is planning for sale of wheel tax at multiple locations throughout the City in
order to reduce foot traffic at the Civic Center, and encouraging online purchases.
Budget Balancing
The attachment to this memo shows the measures that have been taken by the City to
balance the 2020 budget. A few changes have been made since the May 26 meeting. First,
savings from vacancies continues to rise, as the City Manager continues to enforce a h iring
freeze. Holding all vacancies through the year-end, including positions vacated by layoffs, is
now expected to yield over $3 million in savings in the General Fund. Second, AFSCME has
agreed to 9 furlough days, in addition to the City -wide shutdown taken on May 18. This
agreement was tentative at the last City Council meeting. Third, savings from Dutch Elm was
adjusted to reflect additional funding for the program from the Capital Improvements Fund.
The net deficit in the general fund is still approximately $2.5 million after these adjustments,
due to the increase in projected revenue loss. Staff is still negotiating potential furloughs or
equivalent from the Police and Fire unions.
COVID-19 Response Costs and Funding
As of June 10, 2020, expenses directly related to COVID-19 response are $1,158,876. The
City applied for expedited funding through the FEMA public assistance program on May 28,
and is waiting for a response. This program is expected to reimburse the City for 75% of the
total application amount, which is estimated to be $880,791. The remaining 25% non -FEMA
match will be supported by other grant funds and can also be offset by donated labor and
materials.
As of May 29, with the end of the stay-at-home order, the City is no longer funding non-
congregate housing in City hotels. The expenses incurred for this program will be moved
Page 2 of 5
SP2.Page 16 of 192
from the General Fund to the Affordable Housing Fund, and is included in the submitted
application for FEMA reimbursement.
The City has received notification of funding to be received from IDPH to support ongoing
contact COVIDand tracing -Services Human and the Health response 19 through
Department. The expected amount of funding is $817,632, for a one -year term. Of this,
$284,130 will be used to support salarie s of current health department employees, and
$51,102 will be used for alternative housing, food, supplies, equipment, and technology. The
remaining amount will be used to fill existing and new temporary health department positions
that will be critical to maintaining the COVID-19 response and contract tracing programs.
These positions include: Temporary Communicable Disease Specialist, Public Health Data
Analyst, Contact Tracers (6 positions) and a Community Health Liaison. The new positions
will be temporary and supported by the grant for one year. The positions will be posted first to
current City staff, in order to seek additional budget savings. Any new vacancies created by
filling these positions internally will be held for the remainder of the year. I f qualified internal
staff is not found for a position, it will then be posted publicly.
2021 Budget Planning
As we move into the summer months, staff has begun planning for the 2021 budget process.
Though the City Council reviewed a 2021 Projected Budget in fall 2019, the COVID -19 crisis
requires us to make significant changes to that projected budget. As work on the new 2021
Proposed Budget begins, staff will examine other vacancies present in the Health and Human
Services department, and consider the need to fill these positions before the end of 2020 in
order to meet crucial community needs.
Vacancies in other departments will also be examined, to consider the impact of holding
these in the 2021 budget due to projected decreases in revenue. Staff will seek to evaluate
what services may need to be reduced if vacancies continue to be held and what the impact
of these service changes will be on the Evanston community. If certain vacancies do need to
be filled to support critical community services, staff will seek ways that they may be filled
with existing City personnel in order to create different vacancies wit h less negative impact on
the community.
Staff is also exploring opportunities for online and virtual budget engagement opportunities,
understanding that in-person meeting opportunities may still be limited during the summer
and fall. More detail on these plans will be shared at future City Council meetings.
Attachments:
2020 Post COVID - Budget Balancing
2020-Post COVID - Revenue summary
Page 3 of 5
SP2.Page 17 of 192
2020 General Fund Budget Balancing
As of June 12, 2020
General Fund Revenue Loss Projected -$12,018,068
Expense Reductions Enacted
Current Vacancies (including 6 layoffs, other retirements)$3,134,167
Non-union furlough days $632,245
AFSCME Furlough May 18 $67,745
AFSCME - 9 additional furlough days $512,584
Furlough of PRCS Instructors (3 pay periods)$120,000
Dutch Elm Inoculation - contract savings from budget $100,000
Dutch Elm Inoculation - split with Capital Fund $290,000
Savings on Crossing Guard Contract $150,000
Friends of Robert Crown debt payment $600,000
Other Department Expense Cuts $491,117
Health Department Grant, to support current employee salaries $254,000
Reduction in interfund transfers (to Insurance Fund, Debt Service
Fund, Equipment Replacement Fund)$1,500,000
Expense Reductions enacted $7,851,858
Adopted Budget Surplus $1,620,066
Net Deficit Remaining (General Fund)-$2,546,144
Other Furloughs - Under Negotiation
FOP 10 days (8 hour days)$539,266
IAFF 4 shifts (24 hr shifts)$360,654
Other Funds Expense reductions
Renegotiation of SP+ Contract - Parking Fund $600,000
Non-union layoffs (2 positions, 8 months)$147,473
Hiring freeze - current vacancies (8 months)$286,758
Library 10 furlough days $125,000
Page 4 of 5
SP2.Page 18 of 192
2020 Revenue Projections Summary
As of June 12, 2020
Revenue Source
2020 Adopted
Budget
2020 Year-End
Estimate
Loss from
Budget % Loss
STATE USE TAX (2,100,000) (2,037,000) ((63,000) -3.00%
SALES TAX - BASIC (10,250,000) (9,379,772) ((870,228) -8.49%
SALES TAX - HOME RULE (7,800,000) (6,240,000) ((1,560,000) -20.00%
AUTO RENTAL TAX (55,000) (35,000) ((20,000) -36.36%
TRANSPORTATION NETWORK
PROVIDER TAX (680,000) (578,000) ((102,000) -15.00%
STATE INCOME TAX (7,600,000) (6,080,000) ((1,520,000) -20.00%
MUNICIPAL HOTEL TAX (2,390,000) (789,075) ((1,600,925) -66.98%
CIGARETTE TAX (250,000) (212,500) ((37,500) -15.00%
EVANSTON MOTOR FUEL TAX (1,300,000) (809,389) ((490,611) -37.74%
LIQUOR TAX (3,150,000) (2,751,150) ((398,850) -12.66%
PARKING TAX (3,200,000) (2,240,000) ((960,000) -30.00%
REAL ESTATE TRANSFER TAX (3,800,000) (3,610,000) ((190,000) -5.00%
AMUSEMENT TAX (430,000) (165,000) ((265,000) -61.63%
WHEEL TAX (3,000,000) (2,850,000) ((150,000) -5.00%
ATHLETIC TAX (1,080,000) (200,000) ((880,000) -81.48%
BUSINESS LICENSES (97,800) (- ) ((97,800) -100.00%
BUILDING PERMITS (4,225,100) (4,225,100) (- ) 0.00%
PARKING TICKETS (3,740,000) (2,546,221) ((1,193,779) -31.92%
RECREATION PROGRAM FEES (6,473,500) (4,855,125) ((1,618,375) -25.00%
Total (61,621,400) (49,603,332) ((12,018,068)
Page 5 of 5
SP2.Page 19 of 192
Memorandum
To: Honorable Mayor and Members of the City Council
From: Kimberly Richardson, Interim Assistant City Manager
Subject: Reparations Subcommittee Update
Date: June 22, 2020
Recommended Action:
Staff recommends City Council discuss the Reparations Subcommittee’s process to
determine programs regarding housing assistance, relief initiatives, various economic
development programs, and opportunities for Black Evanstonians.
Council Action:
For Discussion
Summary:
In July 2019, the Equity and Empowerment Commission conducted community conversations
related to local reparations. After much input and feedback from various residents and
community stakeholders on how the funds should be spent, the Commission provided the
City Council with recommendations.
In September 2019 with Resolution 126-R-19, the City Council authorized the creation of a
dedicated threethe established fund reparations local for and -Reparations member
Subcommittee to identify programs to be supported by the Reparations Fund to address past
injuries to the Black Evanstonian community. The Subcommittee began holding public
committee meetings in January 2020.
The Subcommittee's work is currently focused on housing initiatives, which includes the
following
1. Home Buyer Assistance Benefit Program
2. Home Preservation Benefit Program
3. Home Rehabilitation/ Renovation Program
4. Property Tax Distress Program
5. Property in Foreclosure Counseling Program
6. Financial Literacy Program
To facilitate the reparations process, the Subcommittee has relied upon N’COBRA’s (National
Coalition of Blacks for Reparations in America) guidance for local reparations. N’COBRA ha s
SP3.Page 20 of 192
developed five basic components for communities to engage in full reparations. The 5 basic
components include (1) Cessation, Assurances and Guarantees of Non -Repetition, (2)
Restitution and Repatriation, (3) Compensation (4) Satisfaction, and (5) Rehabil itation.
In addition, the Subcommittee is working with outside community stakeholders to address
community concerns outside their current scope, such as education and mental health, and
business.
Reparations Subcommittee’s Actions to Date
February 2020
• Developed facilitator guide for dialogue around reparations and community
engagement form
• Consulted with Mark Edward Alston, of Skyway Realty and Alston & Associates
Mortgage Company and Public Policy Strategist, regarding housing and redlining in
Evanston
March 2020
• Discussed models of first-time buyer housing assistance programs, affordable housing
programs, and history of the City of Evanston's Housing Rehab Program for multi-
family buildings
April 2020
• As the result of an executive order issued by Governor J.B. Pritzker suspending in-
person attendance requirements for public meetings, Reparation Subcommittee
meetings were canceled until further notice
May 2020
• Hosted community stakeholder meeting
• Hosted second town hall meeting with keynote speaker U.S. Representative Sheila
Jackson Lee of Texas
June 2020
• Developed housing initiatives
Next steps
Staff is currently working to finalize a policy for the Home Buyer Assistance and Preservation
Benefit Programs. Staff anticipates bringing the policy to the City Council for consideration in
July.
Page 2 of 2
SP3.Page 21 of 192
Memorandum
To: Honorable Mayor and Members of the City Council
From: Kimberly Richardson, Interim Assistant City Manager
Subject: Racial Equity Update
Date: June 22, 2020
Recommended Action:
Staff recommends the City Council to accept and place on file our racial equity framework for
city operations.
Council Action:
For Action: Accept and Place on File
Summary:
For the City of Evanston to achieve racial equity throughout our operations, a fundamental
transformation is necessary. It is understood, current inequities are sustained by historical
legacies, structures, and systems that repeat patterns of exclusion. However, as the City
addressed racial and social discrimination, racial inequities continued to be persistent through
everyday policies and practices.
Staff will present an update to City Council on the next steps to organize and operationalize
our racial equity work.
SP4.Page 22 of 192
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Compensation Committee
From: Kimberly Richardson, Interim Assistant City Manager
CC: Cheryl Wollin (chair), Rebecca Berneck, Omar Brown, Nehanda
Loiseau, Rick Marsh
Subject: Report of the Committee on Proposed Compensation for the Eleven
(11) Elected Officials of the City of Evanston
Date: June 22, 2020
Recommended Action:
The Compensation Committee recommends the City Council adopt its recommendation
which specified that all elected officials’ compensation for years 2021 and 2022 shall
increase at 0% (remain the same). Compensation for years 2023 and 2024 will increase at
the same percentage rate as non-union employees receive. Every elected official will be
offered full (100%) coverage for any health insurance plan for themselves only. They have
the option to accept or deny such coverage, and add additional covered for th eir spouse
and/or family at their own expense.
Council Action:
For Action: Accept and Place on File
Summary:
The Evanston City Code requires that a non-aldermanic committee meet every four years to
submit a report and recommend compensation for elected officials no later than two hundred
and forty (240) days prior to the next regularly scheduled municipal election. In February of
2020, Mayor Hagerty appointed the above members to serve on this year’s compensation
committee. The recommendations submitted will apply to those individuals elected to the
City Council in the spring of 2021 through 2024.
With an appreciation of the immense work and responsibilities of Evanston’s elected officials,
the committee delved into the assigned task. With the exception of the full -time city clerk,
Evanston elected positions are part-time jobs of public service to the community.
This year presents tremendous budget challenges for the city due to the pandemic, and the
committee understands this. Sacrifices and belt-tightening will be asked of all city
SP5.Page 23 of 192
employees, including its leaders, elected officials. There have also been historical issues
with inequality in aldermanic compensations, and the committee decided to try to eliminate
these inequities. The basis for these dramatic differences was due to health insurance
benefits.
The survey of sixteen IL northern suburban communities (including Evanston) revealed that
Evanston elected officials receive the highest compensation by far, and only two of the
sixteen offer health insurance. The resulting proposal that the committee is recommending
does not remove Evanston as being the best compensated suburban council in the area.
One of the committee members, Rebecca Berneck, used her professional expertise to create
several excel interactive spreadsheets with mathematical analysis of various scenarios. They
became the basis for discussion and debate during our meetings. This enabled the
committee to consider the impact that each scenario would have on the individual as well as
the city budget. The committee was unanimous in reaching a solution, and achieving our two
goals of eliminating inequalities in compensation and improving the city’s budget.
Our conclusions and recommendations, which were vetted by Human Resources, are as
follows:
1. All elected officials’ compensation for years 2021 and 2022 shall increase at 0%
(remain the same). Compensation for years 2023 and 2024 will increase at the same
percentage rate as non-union employees receive.
2. Every elected official will be offered full (100%) coverage for any health insurance plan
for themselves only. They have the option to accept or deny such coverage and add
additional covered for their spouse and/or family at their own expense.
The impact on the city budget of implementing this plan will save the taxpayers an estimated
$440,000 over the next four years.
Although many impacted will experience a reduction in health benefits if re-elected, we trust
that the current city council will agree that the compensation committee’s recommendations
are fair, equal, and fiscally responsible.
Page 2 of 2
SP5.Page 24 of 192
REGULAR CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, June 8th, 2020
Present:
Alderman Fiske Alderman Revelle
Alderman Braithwaite Alderman Rainey
Alderman Wynne Alderman Fleming
Alderman Wilson Alderman Suffredin
Alderman Rue Simmons (9)
Absent:
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk
CM1.Page 25 of 192
Motion to suspend the rules and allow the meeting to be held virtually
Passed 9-0
Motion: Ald.
Wilson
Second: Ald.
Wynne
Mayor’s Public Announcements
Mayor Hagerty Announcements:
●Statement on George Floyd
●Evanston Fight For Black Lives Members address City Council
●COVID-19 Update
●Proclamation: Pride Month
●Proclamation: Juneteenth Month
Watch
City Manager’s Public Announcements
City Manager Erika Storlie gave an update on City Operations. Watch
City Clerk’s Communications
City Clerk Announcements:
●Acknowledged public comments he received from Evanston residents regarding the
hiring process of the next City Manager
●Discussion on Policing and Race: Tuesday, June 16th starting at 6:00 p.m.
●FOIA Presentation
Watch
CM1.Page 26 of 192
Public Comment
Alex Morgan Asked City Council to move towards a public process regarding the
hiring of the next City Manager
Watch
Leslie Shad Provided City Council with an update from Fund for Evanston Trees.
She also voiced her support for the preservation of the Elm trees in
Evanston.
Watch
Rick Marsh Shared his input for the process of the hiring of the next City
Manager. He hopes the public input from the community is sought by
the City Council in order to make it a fair and transparent process.
Watch
Betsy Wilson Thanked City Council for moving forward with a nation-wide search
for the next City Manager. She said it’s important to consider
applicants with different backgrounds given the current events.
Thanked Mayor Hagerty for this commitment for police reform.
Watch
Matthew Mitchell Talked about the four recommendations made by Citizen Police
Complaint Assessment Committee (CPCAC) to the City of Evanston
on handling police complaints.
Watch
Jackson Paller Requested for the resolution to appoint Erika Storlie as the City
Manager be removed from the agenda and hopes the public input
from the residents will be at the forefront of the process in hiring the
next City Manager. He hopes the City will take concrete steps in
creating police reform in the city.
Watch
Kimberly
Holmes-Ross
Stated she will wait until after the next Rules Committee meeting to
share her statement.
Watch
Sandy Wilson Voiced her appreciation for moving the discussion about the next City
Manager to the Rules Committee.
Watch
Kiera Kelly Read her remarks on the public process regarding the search for the
next City Manager and other matters.
Watch
Lori Keenan Shared her concerns over the City Manager search, FOIA, police
reform and services to the community.
Watch
Virginia Mann Voiced her support in favor of the preservation of elm trees in
Evanston.
Watch
Allie Harned Expressed her concerns about the City Council considering the
resolution to appoint Erika Storlie as the next City Manager. She
voiced her support along with other members of the community to
make the search process for the next City Manager transparent
public process.
Watch
CM1.Page 27 of 192
Nic Davis Asked for a more open and transparent process in selecting the next
City Manager. Encouraged City Council members to seek positive
police reform change in Evanston.
Watch
Carlis B Sutton Thanked City Council for moving the discussion about the next City
Manager over to the Rules Committee. He applauded the statements
made by the organizers of the Evanston Fight For Black Lives
Watch
Mike Vasilko Believes Ordinance 18-O-20 would make it difficult for City Council to
remove a City Manager and asked City Council to vote against it.
Asked City Council to reconsider a more qualified company to
reconstruct the gym floor at Fleetwood-Jourdain. Suggested
amending Ordinance 25-O-20 to show the cost for trees needed to be
replaced on private property. Lastly, he asked City Council to vote
against the amended amusement tax.
Watch
Special Order of Business
SP1. Approval of Evanston CARES Act Amendments to the 2015-2019
Consolidated Plan, PY 2019 Action Plan, and Citizen Participation
Plan
City Council approved Evanston CARES Act Amendments to the
2015-2019 Consolidated Plan, PY 2019 Action Plan and Citizen
Participation Plan that incorporate CDBG-CV and ESG-CV funding from
the CARES Act to prevent, prepare for, and respond to the coronavirus.
Funding sources are the City’s formula allocations of CDBG-CV in the
amount of $1,080,243 and ESG-CV in the amount of $546,424.00, and
$97,400.45 of unexpended 2019 CDBG entitlement funds for a total of
$1,724,067.45.
For Action
Passed 9-0
Motion: Ald.
Rainey
Second: Ald.
Rue Simmons
Watch
SP2. Resolution 52-R-20 Appointment of City Manager
Mayor Hagerty recommends City Council adoption of Resolution 52-R20,
appointing Erika Storlie to the position of City Manager to assume all roles
and responsibilities.
Motion to withdraw SP2. Resolution 52-R-20 Appointment of City
Manager
Motion: Ald.
Wilson
Second: Ald.
Braithwaite
CM1.Page 28 of 192
For Introduction
Moved to the Rules Committee
SP3. Approval of Funding for the Dutch Elm Tree Injection Program
Staff requests City Council discuss and provide direction regarding the
funding of the Dutch Elm Disease Injection Program. Funding is provided
from the General Fund, Forestry Division Budget (Account
100.40.4320.62497) and / or from interest earned in the Capital
Improvement Fund.
For Action
Passed 6-3 Alds. Braithwaite, Suffredin and Fleming voted “No”
Motion: Ald.
Fiske
Second: Ald.
Rainey
Watch
Consent Agenda
CM1. Approval of the Minutes of the Regular City Council Meeting of
May 26, 2020
City Council approved the minutes of the Regular City Council meeting of
May 26, 2020.
For Action
Approved on Consent Agenda
Motion: Ald.
Fleming
Second: Ald.
Rue Simmons
Watch
A1. Approval of the City of Evanston Payroll and Bills List
City Council approved the City of Evanston Payroll for the period of May
11, 2020, through May 24, 2020, in the amount of $2,471,824.96, Bills List
for June 09, 2020, in the amount of $6,547,120.34.
For Action
Approved on Consent Agenda
A2. City of Evanston Emergency Food Pantry Update
City Council accepted and placed on file the food pantry operations
update.
For Action: Accept and Place on File
Approved on Consent Agenda
CM1.Page 29 of 192
A3. Approval of Authorization to Execute a Payment for the Month of
April to Evanston Township High School for Providing Food Services
to Assist Those Affected by School Closures Due to COVID-19
City Council authorized the City Manager to execute a payment of
$193,170 to Evanston Township High School (ETHS), (1600 Dodge Ave,
Evanston, IL 60201) for providing food services to assist those affected by
school closures due to COVID-19. Funding for this program is from the
City Manager's Emergency Operations Unit (Account 100.15.1520.65025).
For Action
Approved on Consent Agenda
A4. Approval of Contract Award with Civiltech Engineering, Inc. for
the Church Street Pedestrian and Bicycle Improvements (RFQ 20-21)
Staff recommends the City Council authorize the City Manager to execute
an agreement with Civiltech Engineering, Inc. (Two Pierce Place, Suite
1400, Itasca, IL 60143) for the Church Street Pedestrian and Bicycle
Improvements (RFQ 20-21) in the amount of $293,650.41. Funding is
provided from the GO Bond Fund (Account 415.40.4120.62145 – 420004),
which has an approved FY 2020 budget of $300,000 and a YTD balance
of $300,000.
For Action
Passed 6-3 Alds. Fiske, Braithwaite and Suffredin voted “No”
Motion: Ald.
Fleming
Second: Ald.
Rue Simmons
Watch
A5. Approval of a Contract Award with Carollo Engineers, Inc. for
Hydraulic Modeling Services (RFP 20-32)
City Council authorized the City Manager to execute an agreement with
Carollo Engineers, Inc. (8600 W. Bryn Mawr Avenue, Suite 900N, Chicago
IL 60631) for Hydraulic Modeling Services (RFP 20-32) in the
not-to-exceed amount of $50,000 per year for the next three years (2020,
2021, and 2022), with the option to extend the contract for a fourth year
(2023). Funding is provided from the Water Fund (Account
510.40.4225.62185) which has an approved FY 2020 budget of $160,000
and a YTD balance of $110,500. Staff proposes to budget $50,000 for
hydraulic modeling services in this same account in future years.
For Action
Approved on Consent Agenda
CM1.Page 30 of 192
A6. Approval of Contract Award with Schroeder and Schroeder Inc.
for Special Assessment Alley Project (Bid 20-09)
City Council authorized the City Manager to execute an agreement with
Schroeder and Schroeder Inc. (7306 Central Park, Skokie, IL 60076) for
the Special Assessment Alley Project (Bid 20-09) in the amount of
$479,044.50. Funding is provided from the Capital Improvement Fund
2020 General Obligation Bonds in the amount of $239,522.25 and from
the Special Assessment Fund in the amount of $239,522.25. A detailed
summary is included in the memo below.
For Action
Approved on Consent Agenda
A7. Approval of Funding for the Demolition of a Vacant, Structurally
Unsafe Building at 2012 Maple Avenue
Staff recommends City Council approval of funding for the demolition of a
vacant, structurally unsafe residential structure located at 2012 Maple
Avenue. The cost for the demolition will be is $40,300 which includes
disconnection of the water and sewer services, demolition of structure,
removal and backfill of the foundation and regrading of the site. The cost
of the demolition will be paid for by grants provided by the Abandoned
Residential Property Municipality Relief Grant from the Illinois Housing
Development Authority. The funding source is the IL Vacant Expense
Account, 100.24.2435.62469.
For Action
Failed in Committee
A8. Approval of Entrepreneurship Emergency Assistance Grants
City Council approved for financial assistance through the
Entrepreneurship Support Program for the following applicants:
● Horizon Photography - $2,436.00
● Career Catalyst - $2,500
● Carrie Brown-LMT Massage Therapy - $2,305.38
● SLK Salon - $2,500
● La Cocinita - $2,500
● Illinois Allergy and Asthma Specialists - $2,500
● Good to Go Jamaican Restaurant - $2,500
● Viet Nom Nom - $2,500
● Avengerz Music Group, LLC - $1,000
● Linmay Studio - $1,471.49
Staff recommends utilizing the Economic Development
Entrepreneurship Support Fund (Account 100.15.5300.62664). The
CM1.Page 31 of 192
approved 2020 Fiscal Year Budget allocated $50,000 to this account.
This request totals $22,212.87. To date, $0 has been spent.
For Action
Approved on Consent Agenda
A9. Approval of Change Order #1 with SmithGroup, for the Shoreline
Condition Assessment Engineering Services Agreement
City Council authorized the City Manager execute Change Order #1 to an
existing agreement with SmithGroup (35 E. Wacker Drive, Suite 900,
Chicago, IL 60601) for the Shoreline Condition Assessment Project in the
amount of $26,000. This change order will increase the total contract
amount from $74,500 to $100,500. Funding will be provided from the
Capital Improvement Fund 2020 General Obligation Bonds Facilities
Contingency Account (Account 415.40.4120.62145 - 520011). This line
item has an approved FY 2020 budget of $600,000 and a YTD balance of
$256,344.
For Action
Approved on Consent Agenda
A10. Resolution 48-R-20, Terminating Limits on Third-Party Food
Delivery Service Fees on July 13, 2020
City Council adopted Resolution 48-R-20, Terminating Limits on
Third-Party Food Delivery Service Fees on July 13, 2020.
For Action
Approved on Consent Agenda
A11. Resolution 49-R-20, Extending the Declared State of Emergency
to July 13, 2020
Staff recommends City Council adoption of Resolution 49-R-20 extending
the declared State of Emergency to July 13, 2020.
For Action
Approved on Consent Agenda
A12. Resolution 51-R-20 Authorizing the City Manager to Enter into a
Contract to Reconstruct the Fleetwood-Jourdain Gym Floor Without
Utilizing a Public Bidding Process
City Council adopted Resolution 51-R-20 authorize the City Manager to
execute an agreement with Bodala, Inc. DBA Central Rug and Carpet
(3006 Central Street, Evanston, Illinois, 60201) in the amount of $593,851
Motion: Ald.
Fleming
Second: Ald.
Rainey
Watch
CM1.Page 32 of 192
without utilizing a public bid process. Two-thirds (2/3) vote of the aldermen
is required to approve this item. Funding is provided from the Capital
Improvement Fund 2020, 2020 General Obligation Bonds (Account
415.40.4120.65515-619024), in the amount of $593,851. This item has an
FY 2020 budget of $250,000. The remaining funding is from savings in
other projects and facilities contingency. A detailed funding table is
included in the information below.
For Action
Passed 9-0
A13. Ordinance 56-O-20 Amending City Code Section 10-11-5(D),
Schedule V(D) “Four-Way Stops” to Include Four-Way Stops at
Hastings Avenue and Colfax Street
Staff recommends adopted Ordinance 56-O-20 by which the City Council
would amend Section 10-11-5(D), Schedule V(D) of the City Code to
establish a 4-Way Stop Control at the intersection of Hastings Avenue &
Colfax Street. Funding will be through the General FundTraffic Control
Supplies (100.40.4520.65115), with a FY 2020 budget of $58,000 and
remaining balance of $36,230.
Motion to suspend the rules for Introduction and Action
Passed 9-0
For Introduction and Action
Passed 9-0
Motion: Ald.
Fleming
Second: Ald.
Rainey
Motion: Ald.
Suffredin
Second: Ald.
Rue Simmons
Watch
A14. Ordinance 55-O-20, Amending the Amusement Tax
City Council adopted Ordinance 55-O-20 amending the Amusement Tax
to include online streaming services and to increase the amusement tax
on venues with capacity over 1500 audience members. Amusement Tax
revenue is deposited to the City's General Fund.
Motion to amend the Ordinance and remove Section 3-2-17-1
Subsection A & D.
Passed 8-1 Ald. Wilson voted “No”
For Action
Passed 6-3 Alds. Rue Simmons, Suffredin and Fleming voted “No”
Motion: Ald.
Fleming
Second: Ald.
Wynne
Motion: Ald.
Wynne
Second: Ald.
Rainey
Watch
CM1.Page 33 of 192
P1. Ordinance 35-O-20, Amending Title 6, Ground Floor Uses in the
D2 District
Staff recommends that the Planning & Development Committee table
Ordinance 35-O-20 due to the current COVID-19 pandemic and economic
uncertainty over the retail market and the inability to hold inperson
meetings with key stakeholders. Previously the Plan Commission and staff
recommended amending the Zoning Ordinance to modify currently
permitted ground-floor uses including Offices and Financial Institutions to
special uses in order to encourage active ground-floor uses that promote
pedestrian activity and an economically vibrant downtown corridor in the
D2 Downtown Retail Core District.
For Introduction
Item tabled in Committee until November 9, 2020
Watch
P2. Ordinances 58-O-20 and 59-O-20 Authorizing Text Amendments
to the Zoning Ordinance regarding the Classification of Minor and
Major Variations and Residential Care Homes
City Council approved Ordinance 58-O-20 authorizing City-initiated Text
Amendments to the Zoning Ordinance, Title 6 of the City Code, to Chapter
3 (Implementation and Administration) regarding the classification and
administration of Minor and Major Variations and Ordinance 59-O-20
authorizing revisions to Chapter 4 (General Provisions) regarding
Residential Care Homes and Transitional Treatment Facilities in the R4a,
General Residential Zoning District.
For Introduction
Approved on Consent Agenda
P3. Ordinance 60-O-20, Granting a Special Use for a Type 2
Restaurant, Happy Lemon, in the D4 Downtown Transition District, at
1607 Chicago Ave.
City Council adopted Ordinance 60-O-20 granting special use approval for
a Type 2 Restaurant, Happy Lemon, in the D4 Downtown Transition
District. The applicant has complied with all zoning requirements and
meets all of the Standards for a special use for this district.
For Introduction
Approved on Consent Agenda
CM1.Page 34 of 192
P4. Ordinance 61-O-20, Granting a Special Use for Commercial
Indoor Recreation, Total Sona Fitness, in the C2 Commercial District
and oCSC Central Street Overlay District, at 2678 Green Bay Rd.
City Council adopted Ord. 61-O-20 granting special use approval for
Commercial Indoor Recreation, Total Sona Fitness, in the C2 Commercial
District and oCSC Central Street Overlay District. The applicant has
complied with all zoning requirements and meets all of the Standards for a
special use for this district.
For Introduction
Approved on Consent Agenda
P5. Ordinance 62-O-20 Granting a Special Use for a Detached Single
Family Dwelling in the B1 Business District at 1717 Simpson St.
City Council adopted Ordinance 62-O-20 granting Special Use approval to
allow the expansion of an existing Detached Single Family Dwelling in the
B1 Business District, at 1717 Simpson Street. The applicant has complied
with all zoning requirements and meets all of the Standards for Special
Use in this district.
For Introduction
Approved on Consent Agenda
P6. Ordinance 63-O-20 Granting a Special Use for a Type 2
Restaurant, 4 Suns Fresh Juice in the C1 Commercial District at 1906
Main St.
City Council adopted Ord. 63-O-20 granting a Special Use for a Type 2
Restaurant, 4 Suns Fresh Juice, in the C1 Commercial District at 1906
Main St. The applicant has complied with all zoning requirements and
meets all of the Standards for a special use in this district.
For Introduction
Approved on Consent Agenda
P7. Ordinance 25-O-20, Amending Title 7, Chapter 8, Section 8 “Tree
Preservation”
City Council accepted and placed on filed Ordinance 25-O-20 amending
the Tree Preservation Ordinance (7-8-8). There is no ability to implement
and administer the revised Tree Preservation Ordinance due to the City's
recent reduction in staffing in the Public Works Agency (PWA). If there is
interest in further changes to the Tree Preservation Ordinance that do not
require additional staffing, such as updates to tree species, fee structures,
and other administrative details, staff can return to City Council with a
Motion: Ald.
Fiske
Second: Ald.
Wilson
Watch
CM1.Page 35 of 192
revised Ordinance for consideration.
For Action: Accept and Place on File
Approved to Accept and Place on File 9-0
R1. Ordinance 18-O-20, Amending Title 1, Chapter 8, "City Manager"
At the direction of Rules Committee, staff recommends City Council
adoption of Ordinance 18-O-20, Amending Title 1, Chapter 8 “City
Manager.”
For Introduction
Passed 7-2 Ald. Suffredin and Fleming voted “No”
Motion: Ald.
Rainey
Second: Ald.
Rue Simmons
Watch
Call of the Wards
Ward
1:
Expressed her commitment in making positive change by bringing groups of
different backgrounds together, but it can’t be done by suppressing certain groups.
She shared her experience of marching alongside Dr. King on the Open Housing
March. Asked for a fair and equitable process on how we treat residents and
conduct city business. Thanked Jessica Feldman, a member of the Evanston
League of Women Voters for all her years of service during her time in Evanston.
Watch
Ward
2:
Praised the organizers of Evanston Fight For Black Lives for setting the tone of the
sentiment being shared in Evanston. Encouraged everyone to go out to vote
during the election. Acknowledged Omar Brown, Rev. Nabors, Jude Law and all
other organizers who spoke at the rally in Logan Square. Said there are members
of the faith, education and business community ready to discuss reparations.
There will be a Ward meeting at 6:00 p.m. on Thursday, June 11, 2020 which will
focus on the selection of the new City Manager. Made a referral to Chief Cook to
provide best practices on recording during police encounters.
Watch
Ward
3:
Thanked the members of the Evanston Fight For Black Lives for speaking with the
City Council. Also thanked Rev. Nabors and all the other organizers that attended
the rally at Fountain Square. Offered her condolences to the family of Jessica
Feldman.
Watch
Ward
4:
Thanked everyone for sharing their input on the City Manager search. Thanked the
members of the Evanston Fight For Black Lives for organizing the march. Praised
the work done by Jessica Feldman in promoting democracy here in Evanston.
Watch
CM1.Page 36 of 192
Asked for members of the City Council to consider a resolution rethinking the
Electoral Collage.
Ward
5:
Thanked the members of the Evanston Fight For Black Lives and their leadership
in organizing the event. She shared her praise for Carla Cooper-Dudley, Director
of Primm Towers and Blake Manner for keeping senior residents safe from
COVID-19. Made a referral to the Arts Committee to place on a future agenda an
item to erect an art installation to uplift the African-American community and
naming it “Blacks Life Matter”. Made a referral to the Health Department to look at
racism as a public health crisis. Request to appoint a member of the community
with a criminal-justice background, the Citizens Network of Protection and a leader
from Evanston Own It to the Police Review Board. Invited the public to join the
conversation on reparations in Evanston.
Watch
Ward
6:
No Report Watch
Ward
7:
Thanked the members of the Evanston Fight For Black Lives for speaking with the
City Council. Expressed her condolences over the passing of Jessica Feldman, a
member of the Evanston League of Women Voters.
Watch
Ward
8:
Encouraged everyone to read the article in Chicago Magazine which highlights the
road to reparations led by Ald. Rue Simmons. Thanked the members of the
Evanston Fight For Black Lives for speaking with the City Council. Praised the
great work being done by Interim City Manager Erika Storlie, and asked residents
to be respectful in their remarks made towards her.
Watch
Ward
9:
Applauded the efforts of Carla Cooper-Dudley, Director of Primm Towers and
Blake Manner for keeping senior residents safe from COVID-19. Thanked Pastor
Daniel Ruin of the Grace Lutheran Church for all his years of service in the
community. Would like to see people who have not served in any Boards &
Commissions to serve on the Police Review Board. Encouraged the organizers of
the Evanston Fight For Black Lives to continue to participate and ask the people
they know to participate in civic engagement.
Watch
Adjournment
Ald. Wilson led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss
agenda items regarding litigation and minutes. These agenda item are permitted
subject to be considered in Executive Session and are an enumerated exception under the
Open Meetings Act with the exception being 5 ILCS 120/2(a)(c)(1)(11). A roll call vote was
taken and by a vote of 9-0 City Council recessed into Executive Session.
CM1.Page 37 of 192
CM1.Page 38 of 192
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Tera Davis, Accounts Payable Coordinator
CC: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Approval of the City of Evanston Payroll, Bills List
Date: June 22, 2020
Recommended Action:
Staff recommends City Council approval of the City of Evanston Payroll for the period of May
25, 2020, through June 7, 2020, in the amount of $2,580,625.72, Bills List for June 23, 2020,
in the amount of $2,615,457.59.
Council Action:
For Action
Summary:
Payroll – May 25, 2020 through June 7, 2020 $2,580,625.72
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – June 23, 2020 $2,615,457.59
General Fund Amount – Bills list $ 270,314.56
Supplemental List - $ 85,714.32
$ 356,028.88
TOTAL AMOUNT OF BILLS LIST & PAYROLL $5,196,083.31
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid a penalty, or to take advantage of early payment discounts.
Attachments:
06.23.2020 BILLS LIST FY20
A1.Page 39 of 192
Vendor G/L Date Payment Date Invoice Amount
103624 - NATIONAL GUARDIAN LIFE INSURANCE CO.06/23/2020 06/23/2020 75.85
Invoice Transactions 1 $75.85
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/23/2020 06/23/2020 70.83
Invoice Transactions 1 $70.83
Invoice Transactions 1 $70.83
100177 - ALLEGRA PRINT & IMAGING 06/23/2020 06/23/2020 300.00
Invoice Transactions 1 $300.00
105793 - BOUND TREE MEDICAL, LLC 06/23/2020 06/23/2020 34.84
Invoice Transactions 1 $34.84
Invoice Transactions 2 $334.84
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/23/2020 06/23/2020 47.22
Invoice Transactions 1 $47.22
Invoice Transactions 1 $47.22
17490 - MARY MURRAY 06/23/2020 06/23/2020 50.00
Invoice Transactions 1 $50.00
188147 - AZAVAR AUDIT SOLUTIONS 06/23/2020 06/23/2020 521.21
Invoice Transactions 1 $521.21
16914 - ALACRITI PAYMENTS LLC 06/23/2020 06/23/2020 5,000.00
Invoice Transactions 1 $5,000.00
Invoice Transactions 3 $5,571.21
268935 - JEFFREY D. GREENSPAN 06/23/2020 06/23/2020 540.00
137723 - SUSAN D BRUNNER 06/23/2020 06/23/2020 700.00
Invoice Transactions 2 $1,240.00
Invoice Transactions 2 $1,240.00
17489 - AVENGERZ MUSIC GROUP LLC 06/23/2020 06/23/2020 1,000.00
17486 - CAREER CATALYST 06/23/2020 06/23/2020 2,500.00
17488 - CARRIE BROWN LMT 06/23/2020 06/23/2020 2,305.38
14908 - GOOD TO GO JAMAICN CUISINE LLC 06/23/2020 06/23/2020 1,679.54
17484 - HORIZON PHOTOGRAPHY 06/23/2020 06/23/2020 2,436.00
17485 - ILLINOIS ALLERGY AND ASTHMA SPECIALISTS 06/23/2020 06/23/2020 2,500.00
15596 - LINMAY STUDIO 06/23/2020 06/23/2020 1,471.49
15490 - RACHEL ANGULO 06/23/2020 06/23/2020 2,500.00
306969 - STUDIO SLK L.L.C.06/23/2020 06/23/2020 2,500.00
14025 - VIET NOM NOM, LLC 06/23/2020 06/23/2020 2,500.00
Invoice Transactions 10 $21,392.41
Invoice Transactions 10 $21,392.41
Invoice Transactions 19 $28,656.51
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/23/2020 06/23/2020 47.22
Invoice Transactions 1 $47.22
122375 - LAW BULLETIN PUBLISHING COMPANY 06/23/2020 06/23/2020 155.00
122375 - LAW BULLETIN PUBLISHING COMPANY 06/23/2020 06/23/2020 155.00
106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 06/23/2020 06/23/2020 987.08
Invoice Transactions 3 $1,297.08
Invoice Transactions 4 $1,344.30
Invoice Transactions 4 $1,344.30
105201 - TRANS UNION CORP 06/23/2020 06/23/2020 90.00
Invoice Transactions 1 $90.00
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/23/2020 06/23/2020 50.06
Invoice Transactions 1 $50.06
255280 - ESPYR 06/23/2020 06/23/2020 650.70
Invoice Transactions 1 $650.70
15876 - ACCURATE BIOMETRICS 06/23/2020 06/23/2020 1,118.25
12837 - ICIMS 06/23/2020 06/23/2020 4,500.00
Invoice Transactions 2 $5,618.25
Invoice Transactions 5 $6,409.01
101155 - TECHNOLOGY MANAGEMENT REV FUND 06/23/2020 06/23/2020 950.00
101155 - TECHNOLOGY MANAGEMENT REV FUND 06/23/2020 06/23/2020 950.00
101155 - TECHNOLOGY MANAGEMENT REV FUND 06/23/2020 06/23/2020 950.00
101155 - TECHNOLOGY MANAGEMENT REV FUND 06/23/2020 06/23/2020 950.00
101155 - TECHNOLOGY MANAGEMENT REV FUND 06/23/2020 06/23/2020 950.00
101155 - TECHNOLOGY MANAGEMENT REV FUND 06/23/2020 06/23/2020 950.00
101155 - TECHNOLOGY MANAGEMENT REV FUND 06/23/2020 06/23/2020 450.00
Invoice Transactions 7 $6,150.00
321333 - HEARTLAND BUSINESS SYSTEMS 06/23/2020 06/23/2020 5,000.00
Invoice Transactions 1 $5,000.00
17429 - CITYFRONT INNOVATIONS, LLC 06/23/2020 06/23/2020 662.40
17429 - CITYFRONT INNOVATIONS, LLC 06/23/2020 06/23/2020 499.50
17430 - DACRA AJUDICATION SYSTEMS LLC DBA DACTRA TECH LLC 06/23/2020 06/23/2020 2,666.67
Invoice Transactions 3 $3,828.57
105654 - XEROX CORP.06/23/2020 06/23/2020 18.60
105654 - XEROX CORP.06/23/2020 06/23/2020 21.00
105654 - XEROX CORP.06/23/2020 06/23/2020 16.80
105654 - XEROX CORP.06/23/2020 06/23/2020 37.96
105654 - XEROX CORP.06/23/2020 06/23/2020 16.80
105654 - XEROX CORP.06/23/2020 06/23/2020 16.80
105654 - XEROX CORP.06/23/2020 06/23/2020 37.96
105654 - XEROX CORP.06/23/2020 06/23/2020 37.96
105654 - XEROX CORP.06/23/2020 06/23/2020 37.96
105654 - XEROX CORP.06/23/2020 06/23/2020 37.96COPYING SERVICES
COPYING SERVICES
COPYING SERVICES
COPYING SERVICES
COPYING SERVICES
COPYING SERVICES
Account 62380 - COPY MACHINE CHARGES
COPYING SERVICES
COPYING SERVICES
COPYING SERVICES
COPYING SERVICES
Account 62340 - IT COMPUTER SOFTWARE
OVER THE PHONE INTERPRETATION SERVICES
OVER THE PHONE INTERPRETATION SERVICES
MUNICIPAL ENFORCEMENT SYSTEM APRIL/MAY 2020 PAYMENT
Account 62340 - IT COMPUTER SOFTWARE Totals
Account 62185 - CONSULTING SERVICES
FLEX BLOCK SERVICES QUOTE 094666V1
Account 62185 - CONSULTING SERVICES Totals
COMMUNICATION CHARGES
COMMUNICATION CHARGES
COMMUNICATION CHARGES
COMMUNICATION CHARGES
Account 62175 - EXTERNAL SERVICES Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI.
Account 62175 - EXTERNAL SERVICES
COMMUNICATION CHARGES
COMMUNICATION CHARGES
COMMUNICATION CHARGES
RECRUITMENT SOFTWARE-ICIMS
Account 62512 - RECRUITMENT Totals
Business Unit 1929 - HUMAN RESOURCE DIVISION Totals
EMPLOYEE CONSULTING SERVICES-EAP
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62512 - RECRUITMENT
EMPLOYMENT TESTING-ACCURATE BIOMETRICS
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
Business Unit 1929 - HUMAN RESOURCE DIVISION
Account 62160 - EMPLOYMENT TESTING SERVICES
EMPLOYMENT BACKGROUND CHECKS-TRANSUNION
Account 62160 - EMPLOYMENT TESTING SERVICES Totals
Business Unit 1705 - LEGAL ADMINISTRATION Totals
Department 17 - LAW Totals
Department 19 - ADMINISTRATIVE SERVICES
Account 65010 - BOOKS, PUBLICATIONS, MAPS
LEGAL RESEARCH PACKET
LAWYERPORT LEGAL RESEARCH PACKAGE
INFORMATION CHARGES - MAY 2020
Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals
Department 17 - LAW
Business Unit 1705 - LEGAL ADMINISTRATION
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Business Unit 5300 - ECON. DEVELOPMENT Totals
Department 15 - CITY MANAGER'S OFFICE Totals
ENTREPRENEURSHIP GRANT
ENTREPRENEURSHIP GRANT
ENTREPRENEURSHIP GRANT
ENTREPRENEURSHIP GRANT
Account 62664 - ENTREPRENEURSHIP SUPPORT Totals
ENTREPRENEURSHIP GRANT
ENTREPRENEURSHIP GRANT
ENTREPRENEURSHIP GRANT
ENTREPRENEURSHIP GRANT
ENTREPRENEURSHIP GRANT
Business Unit 1585 - ADMINISTRATIVE HEARINGS Totals
Business Unit 5300 - ECON. DEVELOPMENT
Account 62664 - ENTREPRENEURSHIP SUPPORT
ENTREPRENEURSHIP GRANT
Business Unit 1585 - ADMINISTRATIVE HEARINGS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
HEARING OFFICER
HEARING OFFICER
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64545 - PERSONAL COMPUTER SOFTWARE
MONTHLY CASHIERING SERVICES
Account 64545 - PERSONAL COMPUTER SOFTWARE Totals
Business Unit 1560 - REVENUE & COLLECTIONS Totals
Account 51620 - REAL ESTATE TRANSFER TAX Totals
Account 64541 - UTILITY TAX AUDIT SERVICES
AUDITING
Account 64541 - UTILITY TAX AUDIT SERVICES Totals
Business Unit 1555 - FINANCIAL ADMINISTRATION Totals
Business Unit 1560 - REVENUE & COLLECTIONS
Account 51620 - REAL ESTATE TRANSFER TAX
TRANSFER STAMP REFUND - SALE PRICE CHANGED
Business Unit 1555 - FINANCIAL ADMINISTRATION
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
PROTECTIVE SUPPLIES (COVID19)
Account 65090 - SAFETY EQUIPMENT Totals
Business Unit 1520 - EMERGENCY OPERATIONS CENTER Totals
Account 65090 - SAFETY EQUIPMENT
Business Unit 1520 - EMERGENCY OPERATIONS CENTER
Account 62210 - PRINTING
YARD SIGNS PROMOTING SOCIAL DISTANCING
Account 62210 - PRINTING Totals
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Business Unit 1505 - CITY MANAGER Totals
NGL MONTHLY INVOICE
Account 21650 - LIFE INSURANCE-UNIVERSAL Totals
Department 15 - CITY MANAGER'S OFFICE
Business Unit 1505 - CITY MANAGER
Invoice Description
Fund 100 - GENERAL FUND
Account 21650 - LIFE INSURANCE-UNIVERSAL
Accounts Payable by G/L Distribution Report
Payment Date Range 06/23/20 - 06/23/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.23.2020
Run by Tera Davis on 06/17/2020 08:50:37 AM Page 1 of 5
Page 2 of 23
A1.Page 40 of 192
Vendor G/L Date Payment Date Invoice AmountInvoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 06/23/20 - 06/23/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.23.2020
105654 - XEROX CORP.06/23/2020 06/23/2020 18.60
105654 - XEROX CORP.06/23/2020 06/23/2020 16.80
105654 - XEROX CORP.06/23/2020 06/23/2020 16.80
105654 - XEROX CORP.06/23/2020 06/23/2020 37.96
105654 - XEROX CORP.06/23/2020 06/23/2020 37.96
105654 - XEROX CORP.06/23/2020 06/23/2020 37.96
105654 - XEROX CORP.06/23/2020 06/23/2020 37.96
105654 - XEROX CORP.06/23/2020 06/23/2020 18.60
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/23/2020 06/23/2020 62.00
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/23/2020 06/23/2020 56.00
Invoice Transactions 20 $620.44
100401 - COMCAST CABLE 06/23/2020 06/23/2020 1,487.36
Invoice Transactions 1 $1,487.36
321333 - HEARTLAND BUSINESS SYSTEMS 06/23/2020 06/23/2020 4,029.28
321333 - HEARTLAND BUSINESS SYSTEMS 06/23/2020 06/23/2020 585.41
Invoice Transactions 2 $4,614.69
102642 - IRON MOUNTAIN OSDP 06/23/2020 06/23/2020 1,105.29
102642 - IRON MOUNTAIN OSDP 06/23/2020 06/23/2020 1,158.24
102642 - IRON MOUNTAIN OSDP 06/23/2020 06/23/2020 1,204.22
Invoice Transactions 3 $3,467.75
Invoice Transactions 37 $25,168.81
103795 - NORTH SHORE TOWING 06/23/2020 06/23/2020 75.00
Invoice Transactions 1 $75.00
101143 - COMED 06/23/2020 06/23/2020 40.01
Invoice Transactions 1 $40.01
Invoice Transactions 2 $115.01
100401 - COMCAST CABLE 06/23/2020 06/23/2020 139.34
100401 - COMCAST CABLE 06/23/2020 06/23/2020 31.57
12792 - UNIFIRST CORPORATION 06/23/2020 06/23/2020 78.62
Invoice Transactions 3 $249.53
105654 - XEROX CORP.06/23/2020 06/23/2020 (37.96)
105654 - XEROX CORP.06/23/2020 06/23/2020 (37.96)
105654 - XEROX CORP.06/23/2020 06/23/2020 (37.96)
Invoice Transactions 3 ($113.88)
104107 - PITNEY BOWES 06/23/2020 06/23/2020 277.98
104107 - PITNEY BOWES 06/23/2020 06/23/2020 1,034.87
Invoice Transactions 2 $1,312.85
101143 - COMED 06/23/2020 06/23/2020 3,226.47
101143 - COMED 06/23/2020 06/23/2020 8.28
101143 - COMED 06/23/2020 06/23/2020 146.35
101143 - COMED 06/23/2020 06/23/2020 69.57
101143 - COMED 06/23/2020 06/23/2020 209.03
101143 - COMED 06/23/2020 06/23/2020 367.53
101143 - COMED 06/23/2020 06/23/2020 151.78
Invoice Transactions 7 $4,179.01
103744 - NICOR 06/23/2020 06/23/2020 80.60
103744 - NICOR 06/23/2020 06/23/2020 65.91
Invoice Transactions 2 $146.51
Invoice Transactions 17 $5,774.02
Invoice Transactions 61 $37,466.85
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/23/2020 06/23/2020 94.44
Invoice Transactions 1 $94.44
103917 - ON TRACK FULFILLMENT INC.06/23/2020 06/23/2020 474.53
Invoice Transactions 1 $474.53
Invoice Transactions 2 $568.97
294693 - CLEAN CITY INNOVATIONS, LLC 06/23/2020 06/23/2020 853.20
Invoice Transactions 1 $853.20
316000 - SAFEBUILT ILLINOIS 06/23/2020 06/23/2020 5,955.90
Invoice Transactions 1 $5,955.90
Invoice Transactions 2 $6,809.10
Invoice Transactions 4 $7,378.07
106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 06/23/2020 06/23/2020 569.83
300517 - WILD CROW COMMUNICATION, INC 06/23/2020 06/23/2020 440.00
Invoice Transactions 2 $1,009.83
105654 - XEROX CORP.06/23/2020 06/23/2020 (21.00)
105654 - XEROX CORP.06/23/2020 06/23/2020 16.80
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/23/2020 06/23/2020 283.32
Invoice Transactions 3 $279.12
101143 - COMED 06/23/2020 06/23/2020 108.29
101143 - COMED 06/23/2020 06/23/2020 108.29
Invoice Transactions 2 $216.58
Invoice Transactions 7 $1,505.53
101729 - EVANSTON FUNERAL & CREMATION 06/23/2020 06/23/2020 1,275.00
Invoice Transactions 1 $1,275.00
12773 - NORTH AMERICAN RESCUE 06/23/2020 06/23/2020 362.70
103810 - NORTHERN ILLINOIS POLICE ALARM SYSTEM 06/23/2020 06/23/2020 2,496.37
103810 - NORTHERN ILLINOIS POLICE ALARM SYSTEM 06/23/2020 06/23/2020 2,488.96
Invoice Transactions 3 $5,348.03
Invoice Transactions 4 $6,623.03
167307 - NET TRANSCRIPTS, INC.06/23/2020 06/23/2020 53.73
Invoice Transactions 1 $53.73
Invoice Transactions 1 $53.73Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS Totals
Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS
Account 62770 - MISCELLANEOUS
TRANSCRIPTS
Account 62770 - MISCELLANEOUS Totals
UNIFORM/EQUIPMENT
Account 65020 - CLOTHING Totals
Business Unit 2210 - PATROL OPERATIONS Totals
Account 62490 - OTHER PROGRAM COSTS Totals
Account 65020 - CLOTHING
TOURNIQUETS
UNIFORM/EQUIPMENT
Business Unit 2205 - POLICE ADMINISTRATION Totals
Business Unit 2210 - PATROL OPERATIONS
Account 62490 - OTHER PROGRAM COSTS
BODY REMOVAL
Account 64005 - ELECTRICITY
ELECTRIC BILL - CAMERAS
ELECTRIC BILL - CAMERAS
Account 64005 - ELECTRICITY Totals
COPYING SERVICES
COPYING SERVICES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
INFORMATION CHARGES - MAY
PROFESSIONAL SERVICES - MAY
Account 62272 - OTHER PROFESSIONAL SERVICES Totals
Account 62380 - COPY MACHINE CHARGES
Department 21 - COMMUNITY DEVELOPMENT Totals
Department 22 - POLICE
Business Unit 2205 - POLICE ADMINISTRATION
Account 62272 - OTHER PROFESSIONAL SERVICES
INSPECTION AND PLAN REVIEW CONSULTING SERVICES
Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV Totals
Business Unit 2126 - BUILDING INSPECTION SERVICES Totals
Account 62190 - GRAFFITI REMOVAL SERVICES
GRAFFITI REMOVAL SUPPLIES
Account 62190 - GRAFFITI REMOVAL SERVICES Totals
Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV
Account 63062 - CENSUS GRANT OTHER EXPENSES Totals
Business Unit 2105 - PLANNING & ZONING Totals
Business Unit 2126 - BUILDING INSPECTION SERVICES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 63062 - CENSUS GRANT OTHER EXPENSES
5TH WARD MAILING
Department 19 - ADMINISTRATIVE SERVICES Totals
Department 21 - COMMUNITY DEVELOPMENT
Business Unit 2105 - PLANNING & ZONING
Account 62380 - COPY MACHINE CHARGES
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Business Unit 1950 - FACILITIES Totals
UTILITIES: COMED
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
POSTAGE METER SERVICE AND SUPPLIES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64005 - ELECTRICITY
UTILITIES: COMED
COPYING SERVICES
Account 62380 - COPY MACHINE CHARGES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
POSTAGE METER SERVICE AND SUPPLIES
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 62380 - COPY MACHINE CHARGES
COPYING SERVICES
COPYING SERVICES
Business Unit 1950 - FACILITIES
Account 62225 - BLDG MAINTENANCE SERVICES
COMMUNICATION CHARGES
COMMUNICATION CHARGES
MATS FOR SERVICE CENTER
Account 64005 - ELECTRICITY
UTILITIES: COMED
Account 64005 - ELECTRICITY Totals
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS
Account 62451 - TOWING AND BOOTING CONTRACTS
BOOT 3/6/30
Account 62451 - TOWING AND BOOTING CONTRACTS Totals
OFF SITE DATA STORAGE
Account 65605 - DATA CENTER MAINTENANCE Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals
Account 65555 - IT COMPUTER HARDWARE Totals
Account 65605 - DATA CENTER MAINTENANCE
OFF SITE DATA STORAGE
OFF SITE DATA STORAGE
Account 64505 - TELECOMMUNICATIONS Totals
Account 65555 - IT COMPUTER HARDWARE
CISCO INTEGRATED SERVICES ROUTER QUOTE - 095746 V1
CISCO INTEGRATED SERVICES ROUTER QUOTE - 095746 V1
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES
COPYING SERVICES
COPYING SERVICES
COPYING SERVICES
COPYING SERVICES
COPIER CHARGES
COPYING SERVICES
COPYING SERVICES
COPYING SERVICES
COPYING SERVICES
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A1.Page 41 of 192
Vendor G/L Date Payment Date Invoice AmountInvoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 06/23/20 - 06/23/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.23.2020
100401 - COMCAST CABLE 06/23/2020 06/23/2020 65.58
Invoice Transactions 1 $65.58
Invoice Transactions 1 $65.58
100310 - ANDERSON PEST CONTROL 06/23/2020 06/23/2020 59.88
Invoice Transactions 1 $59.88
Invoice Transactions 1 $59.88
101134 - COLLEY ELEVATOR CO.06/23/2020 06/23/2020 207.00
Invoice Transactions 1 $207.00
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/23/2020 06/23/2020 130.58
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/23/2020 06/23/2020 529.22
Invoice Transactions 2 $659.80
228912 - DUSTCATCHERS, INC.06/23/2020 06/23/2020 46.75
228912 - DUSTCATCHERS, INC.06/23/2020 06/23/2020 46.75
Invoice Transactions 2 $93.50
Invoice Transactions 5 $960.30
Invoice Transactions 19 $9,268.05
328129 - FIRE SOAPS 06/23/2020 06/23/2020 144.03
Invoice Transactions 1 $144.03
105654 - XEROX CORP.06/23/2020 06/23/2020 158.21
105654 - XEROX CORP.06/23/2020 06/23/2020 249.83
105654 - XEROX CORP.06/23/2020 06/23/2020 (138.75)
105654 - XEROX CORP.06/23/2020 06/23/2020 (158.59)
105654 - XEROX CORP.06/23/2020 06/23/2020 (152.00)
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/23/2020 06/23/2020 70.83
Invoice Transactions 6 $29.53
100158 - AIR ONE EQUIPMENT 06/23/2020 06/23/2020 555.00
11435 - TODAY'S UNIFORMS INC. 06/23/2020 06/23/2020 72.95
11435 - TODAY'S UNIFORMS INC. 06/23/2020 06/23/2020 69.95
11435 - TODAY'S UNIFORMS INC. 06/23/2020 06/23/2020 248.75
11435 - TODAY'S UNIFORMS INC. 06/23/2020 06/23/2020 396.15
11435 - TODAY'S UNIFORMS INC. 06/23/2020 06/23/2020 99.95
11435 - TODAY'S UNIFORMS INC. 06/23/2020 06/23/2020 23.95
11435 - TODAY'S UNIFORMS INC. 06/23/2020 06/23/2020 179.95
11435 - TODAY'S UNIFORMS INC. 06/23/2020 06/23/2020 129.95
11435 - TODAY'S UNIFORMS INC. 06/23/2020 06/23/2020 80.75
11435 - TODAY'S UNIFORMS INC. 06/23/2020 06/23/2020 49.95
11435 - TODAY'S UNIFORMS INC. 06/23/2020 06/23/2020 25.00
11435 - TODAY'S UNIFORMS INC. 06/23/2020 06/23/2020 19.95
11435 - TODAY'S UNIFORMS INC. 06/23/2020 06/23/2020 137.95
11435 - TODAY'S UNIFORMS INC. 06/23/2020 06/23/2020 40.95
11435 - TODAY'S UNIFORMS INC. 06/23/2020 06/23/2020 23.95
11435 - TODAY'S UNIFORMS INC. 06/23/2020 06/23/2020 54.95
Invoice Transactions 17 $2,210.05
Invoice Transactions 24 $2,383.61
100316 - ANDRES MEDICAL BILLING 06/23/2020 06/23/2020 5,268.95
Invoice Transactions 1 $5,268.95
100158 - AIR ONE EQUIPMENT 06/23/2020 06/23/2020 412.86
100158 - AIR ONE EQUIPMENT 06/23/2020 06/23/2020 150.00
Invoice Transactions 2 $562.86
12497 - CFS INSPECTIONS 06/23/2020 06/23/2020 1,890.25
Invoice Transactions 1 $1,890.25
104171 - PRAXAIR DISTIBUTION INC 06/23/2020 06/23/2020 752.84
Invoice Transactions 1 $752.84
100158 - AIR ONE EQUIPMENT 06/23/2020 06/23/2020 101.00
Invoice Transactions 1 $101.00
Invoice Transactions 6 $8,575.90
Invoice Transactions 30 $10,959.51
103600 - NACCHO 06/23/2020 06/23/2020 495.00
Invoice Transactions 1 $495.00
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/23/2020 06/23/2020 23.61
Invoice Transactions 1 $23.61
Invoice Transactions 2 $518.61
308895 - ROSE PEST SOLUTIONS 06/23/2020 06/23/2020 6,240.00
Invoice Transactions 1 $6,240.00
Invoice Transactions 1 $6,240.00
Invoice Transactions 3 $6,758.61
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/23/2020 06/23/2020 47.22
Invoice Transactions 1 $47.22
Invoice Transactions 1 $47.22
16589 - ADAM'S ACRES 06/23/2020 06/23/2020 38.00
100573 - BENNISONS BAKERIES 06/23/2020 06/23/2020 58.00
10765 - FROSTY PRODUCTION 06/23/2020 06/23/2020 175.00
16613 - GARLIC UNDERGROUND 06/23/2020 06/23/2020 35.00
270718 - GENEVA LAKES PRODUCE 06/23/2020 06/23/2020 87.00
289422 - GREAT HARVEST BREAD CO.06/23/2020 06/23/2020 81.00
291352 - GREEN ACRES 06/23/2020 06/23/2020 60.00
15790 - GREEN FIRE FARM, LLC 06/23/2020 06/23/2020 356.00
275512 - K.V. STOVER AND SON 06/23/2020 06/23/2020 190.00
11913 - KATIC BREADS WHOLESALE, LLC 06/23/2020 06/23/2020 121.00
266320 - LAKE BREEZE ORGANICS 06/23/2020 06/23/2020 62.00
266321 - LYON'S FARM 06/23/2020 06/23/2020 43.00
10317 - MINT CREEK FARM 06/23/2020 06/23/2020 63.00
17451 - NEWPORT COFFEE HOUSE 06/23/2020 06/23/2020 44.00
270733 - NICHOLS FARM & ORCHARD 06/23/2020 06/23/2020 529.00
13241 - PHOENIX BEAN LLC 06/23/2020 06/23/2020 119.00
LINK REIMBURSEMENT OUTDOOR FARMERS MARKET
LINK REIMBURSEMENT OUTDOOR FARMERS MARKET
LINK REIMBURSEMENT OUTDOOR FARMERS MARKET
LINK REIMBURSEMENT OUTDOOR FARMERS MARKET
LINK REIMBURSEMENT OUTDOOR FARMERS MARKET
LINK REIMBURSEMENT OUTDOOR FARMERS MARKET
LINK REIMBURSEMENT OUTDOOR FARMERS MARKET
LINK REIMBURSEMENT OUTDOOR FARMERS MARKET
LINK REIMBURSEMENT OUTDOOR FARMERS MARKET
LINK REIMBURSEMENT OUTDOOR FARMERS MARKET
LINK REIMBURSEMENT OUTDOOR FARMERS MARKET
LINK REIMBURSEMENT OUTDOOR FARMERS MARKET
LINK REIMBURSEMENT OUTDOOR FARMERS MARKET
LINK REIMBURSEMENT OUTDOOR FARMERS MARKET
LINK REIMBURSEMENT OUTDOOR FARMERS MARKET
Business Unit 3010 - REC. BUSINESS & FISCAL MGMT Totals
Business Unit 3020 - REC GENERAL SUPPORT
Account 62490 - OTHER PROGRAM COSTS
LINK REIMBURSEMENT OUTDOOR FARMERS MARKET
Business Unit 3010 - REC. BUSINESS & FISCAL MGMT
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH Totals
Department 24 - HEALTH Totals
Department 30 - PARKS, REC. AND COMMUNITY SERV.
Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH
Account 62606 - RODENT CONTROL CONTRACT
MONTHLY SERVICE JUNE 2020
Account 62606 - RODENT CONTROL CONTRACT Totals
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Business Unit 2407 - HEALTH SERVICES ADMIN Totals
Department 24 - HEALTH
Business Unit 2407 - HEALTH SERVICES ADMIN
Account 62360 - MEMBERSHIP DUES
MEMBERSHIP RENEWAL 2020
Account 62360 - MEMBERSHIP DUES Totals
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Business Unit 2315 - FIRE SUPPRESSION Totals
Department 23 - FIRE MGMT & SUPPORT Totals
MEDICAL OXYGEN
Account 65015 - CHEMICALS/ SALT Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
REPAIR PARTS
Account 62605 - OTHER CHARGES
GROUND LADDER TEST
Account 62605 - OTHER CHARGES Totals
Account 65015 - CHEMICALS/ SALT
Account 62522 - SCBA EQ MAINT AGREEMENTS
AIR COMPRESSOR MAINTENANCE
AIR QUALITY TEST
Account 62522 - SCBA EQ MAINT AGREEMENTS Totals
Business Unit 2315 - FIRE SUPPRESSION
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
AMBULANCE CHARGES- MAY 2020
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
UNIFORMS
UNIFORMS
Account 65020 - CLOTHING Totals
Business Unit 2305 - FIRE MGT & SUPPORT Totals
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
PPE
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
COPYING SERVICES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 65020 - CLOTHING
Account 62380 - COPY MACHINE CHARGES
COPYING SERVICES
COPYING SERVICES
COPYING SERVICES
COPYING SERVICES
Business Unit 2305 - FIRE MGT & SUPPORT
Account 62355 - LAUNDRY/OTHER CLEANING
PPE SOAP
Account 62355 - LAUNDRY/OTHER CLEANING Totals
Business Unit 2295 - BUILDING MANAGEMENT Totals
Department 22 - POLICE Totals
Department 23 - FIRE MGMT & SUPPORT
Account 65125 - OTHER COMMODITIES
FLOOR MATS
FLOOR MATS
Account 65125 - OTHER COMMODITIES Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Business Unit 2295 - BUILDING MANAGEMENT
Account 62225 - BLDG MAINTENANCE SERVICES
ELEVATOR INSPECTION
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 62225 - BLDG MAINTENANCE SERVICES
PEST CONTROL - ANIMAL SHELTER (MAY 2020)
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Business Unit 2280 - ANIMAL CONTROL Totals
Account 64565 - CABLE - VIDEO Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION Totals
Business Unit 2280 - ANIMAL CONTROL
Business Unit 2260 - OFFICE OF ADMINISTRATION
Account 64565 - CABLE - VIDEO
CABLE SERVICE
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A1.Page 42 of 192
Vendor G/L Date Payment Date Invoice AmountInvoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 06/23/20 - 06/23/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.23.2020
14783 - RBF SALES LLC 06/23/2020 06/23/2020 68.00
300978 - RIVER VALLEY RANCH 06/23/2020 06/23/2020 105.00
288801 - SMITS FARMS 06/23/2020 06/23/2020 35.00
13397 - THE EATING WELL 06/23/2020 06/23/2020 33.00
Invoice Transactions 20 $2,302.00
Invoice Transactions 20 $2,302.00
101143 - COMED 06/23/2020 06/23/2020 393.20
15016 - DYNEGY 06/23/2020 06/23/2020 1,176.21
Invoice Transactions 2 $1,569.41
104672 - SERVICE SANITATION INC 06/23/2020 06/23/2020 324.00
Invoice Transactions 1 $324.00
Invoice Transactions 3 $1,893.41
102755 - JORSON & CARLSON 06/23/2020 06/23/2020 102.26
Invoice Transactions 1 $102.26
105654 - XEROX CORP.06/23/2020 06/23/2020 18.60
105654 - XEROX CORP.06/23/2020 06/23/2020 18.60
105654 - XEROX CORP.06/23/2020 06/23/2020 18.60
105654 - XEROX CORP.06/23/2020 06/23/2020 18.60
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/23/2020 06/23/2020 756.00
Invoice Transactions 5 $830.40
100310 - ANDERSON PEST CONTROL 06/23/2020 06/23/2020 81.67
Invoice Transactions 1 $81.67
100162 - ALARM DETECTION SYSTEMS, INC.06/23/2020 06/23/2020 151.50
10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 06/23/2020 06/23/2020 321.18
Invoice Transactions 2 $472.68
15016 - DYNEGY 06/23/2020 06/23/2020 5,654.85
Invoice Transactions 1 $5,654.85
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/23/2020 06/23/2020 519.80
12792 - UNIFIRST CORPORATION 06/23/2020 06/23/2020 48.64
Invoice Transactions 2 $568.44
Invoice Transactions 12 $7,710.30
105654 - XEROX CORP.06/23/2020 06/23/2020 18.60
Invoice Transactions 1 $18.60
15016 - DYNEGY 06/23/2020 06/23/2020 755.61
Invoice Transactions 1 $755.61
Invoice Transactions 2 $774.21
105654 - XEROX CORP.06/23/2020 06/23/2020 21.00
105654 - XEROX CORP.06/23/2020 06/23/2020 21.00
105654 - XEROX CORP.06/23/2020 06/23/2020 21.00
105654 - XEROX CORP.06/23/2020 06/23/2020 21.00
Invoice Transactions 4 $84.00
15016 - DYNEGY 06/23/2020 06/23/2020 1,375.65
Invoice Transactions 1 $1,375.65
Invoice Transactions 5 $1,459.65
101758 - EVANSTON TOWNSHIP HIGH SCHOOL 06/23/2020 06/23/2020 87,696.00
Invoice Transactions 1 $87,696.00
Invoice Transactions 1 $87,696.00
105654 - XEROX CORP.06/23/2020 06/23/2020 21.00
105654 - XEROX CORP.06/23/2020 06/23/2020 21.00
105654 - XEROX CORP.06/23/2020 06/23/2020 (16.80)
105654 - XEROX CORP.06/23/2020 06/23/2020 (16.80)
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/23/2020 06/23/2020 23.61
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/23/2020 06/23/2020 1,044.00
Invoice Transactions 6 $1,076.01
16071 - REACH MEDIA NETWORK 06/23/2020 06/23/2020 150.00
Invoice Transactions 1 $150.00
313314 - 303 TAXI 06/23/2020 06/23/2020 1,570.00
Invoice Transactions 1 $1,570.00
15016 - DYNEGY 06/23/2020 06/23/2020 2,699.09
Invoice Transactions 1 $2,699.09
Invoice Transactions 9 $5,495.10
102895 - KOVILIC CONSTRUCTION 06/23/2020 06/23/2020 14,000.00
102895 - KOVILIC CONSTRUCTION 06/23/2020 06/23/2020 10,850.00
Invoice Transactions 2 $24,850.00
Invoice Transactions 2 $24,850.00
15016 - DYNEGY 06/23/2020 06/23/2020 108.22
Invoice Transactions 1 $108.22
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/23/2020 06/23/2020 715.07
Invoice Transactions 1 $715.07
Invoice Transactions 2 $823.29
15016 - DYNEGY 06/23/2020 06/23/2020 16,964.54
Invoice Transactions 1 $16,964.54
Invoice Transactions 1 $16,964.54
151986 - CINTAS CORPORATION #769 06/23/2020 06/23/2020 35.00
Invoice Transactions 1 $35.00
Invoice Transactions 1 $35.00
105654 - XEROX CORP.06/23/2020 06/23/2020 16.80
105654 - XEROX CORP.06/23/2020 06/23/2020 16.80
105654 - XEROX CORP.06/23/2020 06/23/2020 16.80
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/23/2020 06/23/2020 23.61
Invoice Transactions 4 $74.01
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Business Unit 3605 - ECOLOGY CENTER
Account 62380 - COPY MACHINE CHARGES
COPYING SERVICES
COPYING SERVICES
COPYING SERVICES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
MAT SERVICE AT GIBBS MORRISON
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals
Account 64005 - ELECTRICITY Totals
Business Unit 3095 - CROWN ICE RINK Totals
Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER
Business Unit 3080 - BEACHES Totals
Business Unit 3095 - CROWN ICE RINK
Account 64005 - ELECTRICITY
UTILITIES-DYNEGY
Account 64005 - ELECTRICITY Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Business Unit 3065 - BOAT RAMP OPERATIONS Totals
Business Unit 3080 - BEACHES
Account 64005 - ELECTRICITY
UTILITIES-DYNEGY
Business Unit 3065 - BOAT RAMP OPERATIONS
Account 65050 - BLDG MAINTENANCE MATERIAL
DREDGING AT CHURCH ST BOAT RAMP
FABRICATE AND INSTALL CUSTOM BRACKETS FOR EZ DOCK
Account 65050 - BLDG MAINTENANCE MATERIAL Totals
UTILITIES-DYNEGY
Account 64005 - ELECTRICITY Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals
Account 62695 - COUPON PMTS-CAB SUBSIDY
TRANS 4 ALL CAB COUPON SUBSIDY
Account 62695 - COUPON PMTS-CAB SUBSIDY Totals
Account 64005 - ELECTRICITY
Account 62380 - COPY MACHINE CHARGES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
PRO-RATED BILL DIGITAL SIGN AT LEVY
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
COPYING SERVICES
COPYING SERVICES
COPYING SERVICES
COPIER CHARGES
COPIER CHARGES
Business Unit 3050 - RECREATION OUTREACH PROGRAM Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES
Account 62380 - COPY MACHINE CHARGES
COPYING SERVICES
Business Unit 3050 - RECREATION OUTREACH PROGRAM
Account 65025 - FOOD
CITY OF EVANSTON LUNCH SERVICE (COVID-19)
Account 65025 - FOOD Totals
Account 64005 - ELECTRICITY
UTILITIES-DYNEGY
Account 64005 - ELECTRICITY Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals
COPYING SERVICES
COPYING SERVICES
COPYING SERVICES
Account 62380 - COPY MACHINE CHARGES Totals
Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT
Account 62380 - COPY MACHINE CHARGES
COPYING SERVICES
Account 62380 - COPY MACHINE CHARGES Totals
Account 64005 - ELECTRICITY
UTILITIES-DYNEGY
Account 64005 - ELECTRICITY Totals
Business Unit 3030 - CROWN COMMUNITY CENTER Totals
Business Unit 3035 - CHANDLER COMMUNITY CENTER
Account 62380 - COPY MACHINE CHARGES
COPYING SERVICES
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLY
Account 65040 - JANITORIAL SUPPLIES Totals
Account 62518 - SECURITY ALARM CONTRACTS Totals
Account 64005 - ELECTRICITY
UTILITIES-DYNEGY
Account 64005 - ELECTRICITY Totals
Account 62490 - OTHER PROGRAM COSTS Totals
Account 62518 - SECURITY ALARM CONTRACTS
QUARTERLY CHARGES / JUL-SEP
SECURITY MONITORING
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 62490 - OTHER PROGRAM COSTS
PEST CONTROL MAINTENANCE
Account 62380 - COPY MACHINE CHARGES
COPYING SERVICES
COPYING SERVICES
COPYING SERVICES
COPYING SERVICES
Business Unit 3030 - CROWN COMMUNITY CENTER
Account 62245 - OTHER EQMT MAINTENANCE
ICE SCRAPER KNIVES CLEANED SHARPENED AND HONED
Account 62245 - OTHER EQMT MAINTENANCE Totals
PORTABLE TOILETS AT LAKEFRONT
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Business Unit 3025 - PARK UTILITIES Totals
UTILITIES: COMED
UTILITIES-DYNEGY
Account 64005 - ELECTRICITY Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
Business Unit 3020 - REC GENERAL SUPPORT Totals
Business Unit 3025 - PARK UTILITIES
Account 64005 - ELECTRICITY
LINK REIMBURSEMENT OUTDOOR FARMERS MARKET
LINK REIMBURSEMENT OUTDOOR FARMERS MARKET
LINK REIMBURSEMENT OUTDOOR FARMERS MARKET
LINK REIMBURSEMENT OUTDOOR FARMERS MARKET
Account 62490 - OTHER PROGRAM COSTS Totals
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A1.Page 43 of 192
Vendor G/L Date Payment Date Invoice AmountInvoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 06/23/20 - 06/23/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.23.2020
15016 - DYNEGY 06/23/2020 06/23/2020 319.47
Invoice Transactions 1 $319.47
Invoice Transactions 5 $393.48
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/23/2020 06/23/2020 1,375.00
Invoice Transactions 1 $1,375.00
15016 - DYNEGY 06/23/2020 06/23/2020 508.56
Invoice Transactions 1 $508.56
Invoice Transactions 2 $1,883.56
Invoice Transactions 66 $152,327.76
17457 - SAMANTHA JENSEN 06/23/2020 06/23/2020 8.00
Invoice Transactions 1 $8.00
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/23/2020 06/23/2020 70.83
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/23/2020 06/23/2020 1,020.00
Invoice Transactions 2 $1,090.83
Invoice Transactions 3 $1,098.83
101107 - ARTHUR CLESEN, INC.06/23/2020 06/23/2020 1,200.00
Invoice Transactions 1 $1,200.00
Invoice Transactions 1 $1,200.00
15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 06/23/2020 06/23/2020 3,335.92
15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 06/23/2020 06/23/2020 5,488.57
Invoice Transactions 2 $8,824.49
101106 - CLESEN WHOLESALE 06/23/2020 06/23/2020 369.50
101106 - CLESEN WHOLESALE 06/23/2020 06/23/2020 398.70
101106 - CLESEN WHOLESALE 06/23/2020 06/23/2020 99.00
101106 - CLESEN WHOLESALE 06/23/2020 06/23/2020 213.50
101106 - CLESEN WHOLESALE 06/23/2020 06/23/2020 292.50
101106 - CLESEN WHOLESALE 06/23/2020 06/23/2020 673.20
104904 - EA DE ST. AUBIN NURSERY 06/23/2020 06/23/2020 236.00
104904 - EA DE ST. AUBIN NURSERY 06/23/2020 06/23/2020 1,069.00
282802 - INTRINSIC PERENNIAL GARDENS, INC.06/23/2020 06/23/2020 212.75
282802 - INTRINSIC PERENNIAL GARDENS, INC.06/23/2020 06/23/2020 861.00
282802 - INTRINSIC PERENNIAL GARDENS, INC.06/23/2020 06/23/2020 49.00
Invoice Transactions 11 $4,474.15
Invoice Transactions 13 $13,298.64
15016 - DYNEGY 06/23/2020 06/23/2020 31.58
Invoice Transactions 1 $31.58
Invoice Transactions 1 $31.58
323677 - FRANKSA TOWING 06/23/2020 06/23/2020 450.00
Invoice Transactions 1 $450.00
Invoice Transactions 1 $450.00
Invoice Transactions 19 $16,079.05
Invoice Transactions 226 $270,314.56
Business Unit 4550 - MAINT-SNOW & ICE Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 100 - GENERAL FUND Totals
Business Unit 4550 - MAINT-SNOW & ICE
Account 62451 - TOWING AND BOOTING CONTRACTS
TOW RETAINER FEE
Account 62451 - TOWING AND BOOTING CONTRACTS Totals
Account 64008 - FESTIVAL LIGHTING
UTILITIES-DYNEGY
Account 64008 - FESTIVAL LIGHTING Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals
Account 65005 - AGRI/BOTANICAL SUPPLIES Totals
Business Unit 4330 - GREENWAYS Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT
TREE PURCHASE - GREENWAYS
TREE PURCHASE - GREENWAYS
PLANTS LADD ARBORETUM
PLANTS RAIN GARDEN
PLANTS DEDICATION GARDEN
PLANTS CIVIC CENTER
PLANTS LOVELACE
PLANTS TWIGGS
PLANTS ALEXANDER
PLANTS GREEN BAY EMERSON
FY2020 STREETSCAPE & RAIN GARDEN LANDSCAPE MAINTENANCE
Account 62195 - LANDSCAPE MAINTENANCE SERVICES Totals
Account 65005 - AGRI/BOTANICAL SUPPLIES
PLANTS FLEETWOOD
Business Unit 4320 - FORESTRY Totals
Business Unit 4330 - GREENWAYS
Account 62195 - LANDSCAPE MAINTENANCE SERVICES
FY2020 GREEN BAY ROAD LANDSCAPING MAINTENANCE
Business Unit 4320 - FORESTRY
Account 62496 - DED INOCULATION
DUTCH ELM FUNGICIDE
Account 62496 - DED INOCULATION Totals
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals
OVERPAID FOR VISITOR PASSES
Account 52131 - VISITOR PARKING PERMITS Totals
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Department 30 - PARKS, REC. AND COMMUNITY SERV. Totals
Department 40 - PUBLIC WORKS AGENCY
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN
Account 52131 - VISITOR PARKING PERMITS
UTILITIES-DYNEGY
Account 64005 - ELECTRICITY Totals
Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 64005 - ELECTRICITY
Account 64005 - ELECTRICITY Totals
Business Unit 3605 - ECOLOGY CENTER Totals
Business Unit 3710 - NOYES CULTURAL ARTS CENTER
Account 64005 - ELECTRICITY
UTILITIES-DYNEGY
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200 MOTOR FUEL TAX FUND
Vendor G/L Date Payment Date Invoice Amount
101143 - COMED 06/23/2020 06/23/2020 738.65
101143 - COMED 06/23/2020 06/23/2020 14,646.36
Invoice Transactions 2 $15,385.01
101143 - COMED 06/23/2020 06/23/2020 42.36
101143 - COMED 06/23/2020 06/23/2020 39.74
101143 - COMED 06/23/2020 06/23/2020 212.90
101143 - COMED 06/23/2020 06/23/2020 185.93
Invoice Transactions 4 $480.93
Invoice Transactions 6 $15,865.94
Invoice Transactions 6 $15,865.94
Invoice Transactions 6 $15,865.94Fund 200 - MOTOR FUEL TAX FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 06/23/20 - 06/23/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.23.2020
Account 64007 - TRAFFIC LIGHT ELECTRICITY Totals
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Account 64007 - TRAFFIC LIGHT ELECTRICITY
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION
Account 64006 - LIGHTING
UTILITIES: COMED
UTILITIES: COMED
Account 64006 - LIGHTING Totals
Invoice Description
Fund 200 - MOTOR FUEL TAX FUND
Department 40 - PUBLIC WORKS AGENCY
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205 EMERGENCY TELEPHONE (E911)
Vendor G/L Date Payment Date Invoice Amount
100987 - CHICAGO COMMUNICATIONS, LLC.06/23/2020 06/23/2020 674.00
103536 - MOTOROLA SOLUTIONS, INC.06/23/2020 06/23/2020 4,595.37
103536 - MOTOROLA SOLUTIONS, INC.06/23/2020 06/23/2020 126.00
137906 - STRYKER SALES CORPORATION 06/23/2020 06/23/2020 914.00
Invoice Transactions 4 $6,309.37
149416 - AT & T 06/23/2020 06/23/2020 286.80
Invoice Transactions 1 $286.80
Invoice Transactions 5 $6,596.17
Invoice Transactions 5 $6,596.17
Invoice Transactions 5 $6,596.17Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 06/23/20 - 06/23/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.23.2020
Account 64505 - TELECOMMUNICATIONS Totals
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals
Department 22 - POLICE Totals
EPCR SUPPORT
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
MOBILE RADIO
ANNUAL (2020) MAINTENANCE AGREEMENT RENEWAL FOR RADIO
COMMUNICATION CHARGES
Invoice Description
Fund 205 - EMERGENCY TELEPHONE (E911) FUND
Department 22 - POLICE
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240 HOME FUND
Vendor G/L Date Payment Date Invoice Amount
101187 - CONNECTIONS FOR THE HOMELESS 06/23/2020 06/23/2020 2,552.11
Invoice Transactions 1 $2,552.11
Invoice Transactions 1 $2,552.11
Invoice Transactions 1 $2,552.11
Invoice Transactions 1 $2,552.11
Business Unit 5430 - HOME FUND Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 240 - HOME FUND Totals
Business Unit 5430 - HOME FUND
Account 65535 - REHAB LOANS
TBRA DISBURSEMENT FOR APRIL
Account 65535 - REHAB LOANS Totals
Invoice Description
Fund 240 - HOME FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
Payment Date Range 06/23/20 - 06/23/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.23.2020
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A1.Page 47 of 192
250 AFFORDABLE HOUSING FUND
Vendor G/L Date Payment Date Invoice Amount
279468 - TEPIC LANDSCAPING, INC.06/23/2020 06/23/2020 1,200.00
Invoice Transactions 1 $1,200.00
101832 - FEDERAL EXPRESS CORP.06/23/2020 06/23/2020 79.47
Invoice Transactions 1 $79.47
Invoice Transactions 2 $1,279.47
Invoice Transactions 2 $1,279.47
Invoice Transactions 2 $1,279.47
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 250 - AFFORDABLE HOUSING FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 06/23/20 - 06/23/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.23.2020
Account 62490 - OTHER PROGRAM COSTS
SHIPPING
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 5005 - NSP-GENERAL ADMINISTRATION Totals
Business Unit 5005 - NSP-GENERAL ADMINISTRATION
Account 62489 - SITE MAINTENANCE
MAINTENANCE FOR NSP2 PROPERTIES
Account 62489 - SITE MAINTENANCE Totals
Invoice Description
Fund 250 - AFFORDABLE HOUSING FUND
Department 21 - COMMUNITY DEVELOPMENT
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A1.Page 48 of 192
330 HOWARD-RIDGE TIF FUND
Vendor G/L Date Payment Date Invoice Amount
101143 - COMED 06/23/2020 06/23/2020 155.49
Invoice Transactions 1 $155.49
Invoice Transactions 1 $155.49
Invoice Transactions 1 $155.49
Invoice Transactions 1 $155.49
Business Unit 5860 - HOWARD RIDGE TIF Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 330 - HOWARD-RIDGE TIF FUND Totals
Business Unit 5860 - HOWARD RIDGE TIF
Account 62490 - OTHER PROGRAM COSTS
UTILITIES: COMED
Account 62490 - OTHER PROGRAM COSTS Totals
Invoice Description
Fund 330 - HOWARD-RIDGE TIF FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
Payment Date Range 06/23/20 - 06/23/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.23.2020
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A1.Page 49 of 192
345 CHICAGO-MAIN TIF
Vendor G/L Date Payment Date Invoice Amount
16073 - PATRICK ENGINEERING, INC.*06/23/2020 06/23/2020 26,593.44
16073 - PATRICK ENGINEERING, INC.*06/23/2020 06/23/2020 36,190.73
Invoice Transactions 2 $62,784.17
Invoice Transactions 2 $62,784.17
Invoice Transactions 2 $62,784.17
Invoice Transactions 2 $62,784.17
Business Unit 3400 - CHICAGO-MAIN TIF LETTER OF CREDI Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 345 - CHICAGO-MAIN TIF Totals
Business Unit 3400 - CHICAGO-MAIN TIF LETTER OF CREDI
Account 65515 - OTHER IMPROVEMENTS
MAIN STREET IMPROVEMENT PROJECT PHASE I ENGINEERING
MAIN STREET IMPROVEMENT PROJECT PHASE I ENGINEERING
Account 65515 - OTHER IMPROVEMENTS Totals
Invoice Description
Fund 345 - CHICAGO-MAIN TIF
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
Payment Date Range 06/23/20 - 06/23/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.23.2020
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A1.Page 50 of 192
415 CAPITAL IMPROVEMENTS FUND
Vendor G/L Date Payment Date Invoice Amount
244419 - KIMLEY-HORN AND ASSOCIATES, INC.*06/23/2020 06/23/2020 14,147.77
Invoice Transactions 1 $14,147.77
176213 - TESKA ASSOCIATES, INC.*06/23/2020 06/23/2020 1,042.50
Invoice Transactions 1 $1,042.50
Invoice Transactions 2 $15,190.27
282195 - KPFF, INC., DBA KPFF CONSULTING ENGINEER 06/23/2020 06/23/2020 8,952.30
Invoice Transactions 1 $8,952.30
13643 - PRECISION PAVEMENT MARKINGS, INC.06/23/2020 06/23/2020 45,968.18
Invoice Transactions 1 $45,968.18
Invoice Transactions 2 $54,920.48
Invoice Transactions 4 $70,110.75
Invoice Transactions 4 $70,110.75
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 415 - CAPITAL IMPROVEMENTS FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 06/23/20 - 06/23/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.23.2020
Account 65515 - OTHER IMPROVEMENTS
FY2020 PAVEMENT MARKING PROGRAM
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4120 - 2020 GO BOND CAPITAL Totals
Business Unit 4120 - 2020 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
STRUCTURAL ENGINEERING EVALUATION ECOLOGY CNTR FLOOR
Account 62145 - ENGINEERING SERVICES Totals
Account 65515 - OTHER IMPROVEMENTS
HARBERT PARK RENOVATIONS - CONSULTING SERVICES
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4119 - 2019 GO BOND CAPITAL Totals
Business Unit 4119 - 2019 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
GREENBAY RD CORRIDOR IMPROVEMENTS RFQ # 19-44
Account 62145 - ENGINEERING SERVICES Totals
Invoice Description
Fund 415 - CAPITAL IMPROVEMENTS FUND
Department 40 - PUBLIC WORKS AGENCY
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416 CROWN CONSTRUCTION FUND
Vendor G/L Date Payment Date Invoice Amount
17294 - BUILTRITEBLEACHERS.COM 06/23/2020 06/23/2020 19,347.00
100162 - ALARM DETECTION SYSTEMS, INC.06/23/2020 06/23/2020 508.78
16953 - VIBRA-TECH ENGINEERS, INC.*06/23/2020 06/23/2020 1,200.00
16953 - VIBRA-TECH ENGINEERS, INC.06/23/2020 06/23/2020 950.00
Invoice Transactions 4 $22,005.78
Invoice Transactions 4 $22,005.78
Invoice Transactions 4 $22,005.78
Invoice Transactions 4 $22,005.78
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 416 - CROWN CONSTRUCTION FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 06/23/20 - 06/23/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.23.2020
SINGLE SOURCE VIBRATION MONITORING CONTRACT 2- ROBERT
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4160 - CROWN CONSTRUCTION PROJECT Totals
Business Unit 4160 - CROWN CONSTRUCTION PROJECT
Account 65515 - OTHER IMPROVEMENTS
GYM FLOOR COVER EQUIPMENT
ALARM SERVICES AT ROBERT CROWN CENTER
ROBERT CROWN VIBRATION MONITORING
Invoice Description
Fund 416 - CROWN CONSTRUCTION FUND
Department 40 - PUBLIC WORKS AGENCY
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505 PARKING SYSTEM FUND
Vendor G/L Date Payment Date Invoice Amount
17455 - ELIZABETH GALFER 06/23/2020 06/23/2020 90.00
Invoice Transactions 1 $90.00
Invoice Transactions 1 $90.00
203703 - FASTSIGNS LINCOLNWOOD 06/23/2020 06/23/2020 72.50
203703 - FASTSIGNS LINCOLNWOOD 06/23/2020 06/23/2020 81.50
Invoice Transactions 2 $154.00
101215 - COOK COUNTY COLLECTOR 06/23/2020 06/23/2020 413.45
Invoice Transactions 1 $413.45
101545 - DUNCAN PARKING TECHNOLOGIES, INC.06/23/2020 06/23/2020 4,381.25
225904 - TOTAL PARKING SOLUTIONS, INC.06/23/2020 06/23/2020 224.00
Invoice Transactions 2 $4,605.25
101143 - COMED 06/23/2020 06/23/2020 375.82
Invoice Transactions 1 $375.82
Invoice Transactions 6 $5,548.52
101215 - COOK COUNTY COLLECTOR 06/23/2020 06/23/2020 193.16
101215 - COOK COUNTY COLLECTOR 06/23/2020 06/23/2020 1,593.00
Invoice Transactions 2 $1,786.16
13583 - 3C PAYMENT (USA) CORP 06/23/2020 06/23/2020 23.92
12366 - AUTOMATED PARKING TECHNOLOGIES 06/23/2020 06/23/2020 186.66
12366 - AUTOMATED PARKING TECHNOLOGIES 06/23/2020 06/23/2020 606.66
Invoice Transactions 3 $817.24
15016 - DYNEGY 06/23/2020 06/23/2020 2,569.40
Invoice Transactions 1 $2,569.40
100401 - COMCAST CABLE 06/23/2020 06/23/2020 960.00
Invoice Transactions 1 $960.00
Invoice Transactions 7 $6,132.80
101215 - COOK COUNTY COLLECTOR 06/23/2020 06/23/2020 1,102.77
101215 - COOK COUNTY COLLECTOR 06/23/2020 06/23/2020 2,789.00
Invoice Transactions 2 $3,891.77
100310 - ANDERSON PEST CONTROL 06/23/2020 06/23/2020 300.00
12366 - AUTOMATED PARKING TECHNOLOGIES 06/23/2020 06/23/2020 186.67
12366 - AUTOMATED PARKING TECHNOLOGIES 06/23/2020 06/23/2020 606.67
Invoice Transactions 3 $1,093.34
13583 - 3C PAYMENT (USA) CORP 06/23/2020 06/23/2020 68.00
Invoice Transactions 1 $68.00
15016 - DYNEGY 06/23/2020 06/23/2020 4,544.19
Invoice Transactions 1 $4,544.19
100401 - COMCAST CABLE 06/23/2020 06/23/2020 960.00
Invoice Transactions 1 $960.00
Invoice Transactions 8 $10,557.30
101215 - COOK COUNTY COLLECTOR 06/23/2020 06/23/2020 34.81
101215 - COOK COUNTY COLLECTOR 06/23/2020 06/23/2020 5,912.00
Invoice Transactions 2 $5,946.81
12366 - AUTOMATED PARKING TECHNOLOGIES 06/23/2020 06/23/2020 186.67
12366 - AUTOMATED PARKING TECHNOLOGIES 06/23/2020 06/23/2020 606.67
Invoice Transactions 2 $793.34
13583 - 3C PAYMENT (USA) CORP 06/23/2020 06/23/2020 47.28
Invoice Transactions 1 $47.28
15016 - DYNEGY 06/23/2020 06/23/2020 5,338.56
Invoice Transactions 1 $5,338.56
100401 - COMCAST CABLE 06/23/2020 06/23/2020 960.00
Invoice Transactions 1 $960.00
Invoice Transactions 7 $13,085.99
Invoice Transactions 29 $35,414.61
Invoice Transactions 29 $35,414.61Fund 505 - PARKING SYSTEM FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 06/23/20 - 06/23/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.23.2020
Account 64505 - TELECOMMUNICATIONS Totals
Business Unit 7037 - MAPLE GARAGE Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
UTILITIES-DYNEGY
Account 64005 - ELECTRICITY Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES
Account 62705 - BANK SERVICE CHARGES
CREDIT & DEBIT CARD PROCESSING FEES-MAY 2020
Account 62705 - BANK SERVICE CHARGES Totals
Account 64005 - ELECTRICITY
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
IT SERVICE CALL-PARKING GARAGES 5/17/20
SERVICE CALL-PARKING GARAGES 5/13/20
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62347 - PARKING TAX PAYMENTS TO COUNTY
*PARKING TAX MAY 2020
*PARKING TAX MAY 2020
Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals
Account 64505 - TELECOMMUNICATIONS Totals
Business Unit 7036 - SHERMAN GARAGE Totals
Business Unit 7037 - MAPLE GARAGE
UTILITIES-DYNEGY
Account 64005 - ELECTRICITY Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES
Account 62705 - BANK SERVICE CHARGES
CREDIT & DEBIT CARD PROCESSING FEES-MAY 2020
Account 62705 - BANK SERVICE CHARGES Totals
Account 64005 - ELECTRICITY
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
SERVICE CALL-SHERMAN GARAGE 2/25/20
IT SERVICE CALL-PARKING GARAGES 5/17/20
SERVICE CALL-PARKING GARAGES 5/13/20
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62347 - PARKING TAX PAYMENTS TO COUNTY
*PARKING TAX MAY 2020
*PARKING TAX MAY 2020
Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals
Account 64505 - TELECOMMUNICATIONS Totals
Business Unit 7025 - CHURCH STREET GARAGE Totals
Business Unit 7036 - SHERMAN GARAGE
UTILITIES-DYNEGY
Account 64005 - ELECTRICITY Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES
IT SERVICE CALL-PARKING GARAGES 5/17/20
SERVICE CALL-PARKING GARAGES 5/13/20
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64005 - ELECTRICITY
*PARKING TAX MAY 2020
Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
CREDIT & DEBIT CARD PROCESSING FEES-MAY 2020
Business Unit 7015 - PARKING LOTS & METERS Totals
Business Unit 7025 - CHURCH STREET GARAGE
Account 62347 - PARKING TAX PAYMENTS TO COUNTY
*PARKING TAX MAY 2020
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64005 - ELECTRICITY
UTILITIES: COMED
Account 64005 - ELECTRICITY Totals
Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
AUTOTRAX FEES-JUNE 2020
PAYBOX SERVICE CALL 5/18/20
FOOD PANTRY SIGNAGE
Account 62230 - IMPROVEMENT MAINT SERVICE Totals
Account 62347 - PARKING TAX PAYMENTS TO COUNTY
*PARKING TAX MAY 2020
Business Unit 7005 - PARKING SYSTEM MGT Totals
Business Unit 7015 - PARKING LOTS & METERS
Account 62230 - IMPROVEMENT MAINT SERVICE
SIGN PATCHES-METER ZONES AND DISTRICT 6
Business Unit 7005 - PARKING SYSTEM MGT
Account 53385 - SPACE (LOT) RENTALS
PARKING LOT CANCELLATION
Account 53385 - SPACE (LOT) RENTALS Totals
Invoice Description
Fund 505 - PARKING SYSTEM FUND
Department 19 - ADMINISTRATIVE SERVICES
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A1.Page 53 of 192
510 WATER FUND
Vendor G/L Date Payment Date Invoice Amount
102162 - GREELEY AND HANSEN 06/23/2020 06/23/2020 5,000.00
Invoice Transactions 1 $5,000.00
105654 - XEROX CORP.06/23/2020 06/23/2020 16.80
105654 - XEROX CORP.06/23/2020 06/23/2020 16.80
105654 - XEROX CORP.06/23/2020 06/23/2020 16.80
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/23/2020 06/23/2020 94.44
Invoice Transactions 4 $144.84
103883 - OFFICE DEPOT 06/23/2020 06/23/2020 215.58
103883 - OFFICE DEPOT 06/23/2020 06/23/2020 148.19
Invoice Transactions 2 $363.77
Invoice Transactions 7 $5,508.61
101143 - COMED 06/23/2020 06/23/2020 57.01
101143 - COMED 06/23/2020 06/23/2020 565.49
15016 - DYNEGY 06/23/2020 06/23/2020 86,134.37
Invoice Transactions 3 $86,756.87
135240 - GIRARD CHEMICAL CO.06/23/2020 06/23/2020 1,200.00
Invoice Transactions 1 $1,200.00
Invoice Transactions 4 $87,956.87
106964 - EUROFINS EATON ANALYTICAL 06/23/2020 06/23/2020 180.00
106964 - EUROFINS EATON ANALYTICAL 06/23/2020 06/23/2020 150.00
106964 - EUROFINS EATON ANALYTICAL 06/23/2020 06/23/2020 200.00
106964 - EUROFINS EATON ANALYTICAL 06/23/2020 06/23/2020 180.00
Invoice Transactions 4 $710.00
217862 - ALEXANDER CHEMICAL CORPORATION 06/23/2020 06/23/2020 2,220.00
217862 - ALEXANDER CHEMICAL CORPORATION 06/23/2020 06/23/2020 3,447.81
217862 - ALEXANDER CHEMICAL CORPORATION 06/23/2020 06/23/2020 3,427.42
Invoice Transactions 3 $9,095.23
172225 - CARUS PHOSPHATES, INC.06/23/2020 06/23/2020 19,289.80
Invoice Transactions 1 $19,289.80
Invoice Transactions 8 $29,095.03
17270 - BACKFLOW SOLUTIONS, INC 06/23/2020 06/23/2020 3,681.50
17270 - BACKFLOW SOLUTIONS, INC 06/23/2020 06/23/2020 5,502.35
Invoice Transactions 2 $9,183.85
Invoice Transactions 2 $9,183.85
13666 - BUILDERS ASPHALT, LLC 06/23/2020 06/23/2020 164.30
13666 - BUILDERS ASPHALT, LLC 06/23/2020 06/23/2020 131.44
13666 - BUILDERS ASPHALT, LLC 06/23/2020 06/23/2020 820.26
13666 - BUILDERS ASPHALT, LLC 06/23/2020 06/23/2020 126.58
13666 - BUILDERS ASPHALT, LLC 06/23/2020 06/23/2020 534.44
13666 - BUILDERS ASPHALT, LLC 06/23/2020 06/23/2020 840.10
13666 - BUILDERS ASPHALT, LLC 06/23/2020 06/23/2020 469.34
100780 - OZINGA CHICAGO RMC, INC.06/23/2020 06/23/2020 1,269.00
Invoice Transactions 8 $4,355.46
Invoice Transactions 8 $4,355.46
Invoice Transactions 29 $136,099.82
Invoice Transactions 29 $136,099.82
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 510 - WATER FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 06/23/20 - 06/23/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.23.2020
FY2020 HOT MIX ASPHALT PURCHASE
FY2020 CONCRETE PURCHASE
Account 65051 - MATERIALS - STREETS DIVISION Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals
FY2020 HOT MIX ASPHALT PURCHASE
FY2020 HOT MIX ASPHALT PURCHASE
FY2020 HOT MIX ASPHALT PURCHASE
FY2020 HOT MIX ASPHALT PURCHASE
FY2020 HOT MIX ASPHALT PURCHASE
Business Unit 4225 - WATER OTHER OPERATIONS Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE
Account 65051 - MATERIALS - STREETS DIVISION
FY2020 HOT MIX ASPHALT PURCHASE
Business Unit 4225 - WATER OTHER OPERATIONS
Account 62180 - STUDIES
CROSS CONNECTION CONTROL MANAGEMENT PROGRAM
CROSS CONNECTION CONTROL MANAGEMENT PROGRAM
Account 62180 - STUDIES Totals
ORTHOPOLYPHOSPHATE (PER SPEC)
Account 65030 - PHOSPHATE CHEMICALS Totals
Business Unit 4220 - FILTRATION Totals
LIQUID ALUMINUM SULFATE (PER SPEC)
LIQUID ALUMINUM SULFATE (PER SPEC)
Account 65015 - CHEMICALS/ SALT Totals
Account 65030 - PHOSPHATE CHEMICALS
FY2020 LABORATORY TESTING
Account 62465 - OUTSIDE LABARATORY COSTS Totals
Account 65015 - CHEMICALS/ SALT
LIQUID CHLORINE (PER SPEC)
Business Unit 4220 - FILTRATION
Account 62465 - OUTSIDE LABARATORY COSTS
FY2020 LABORATORY TESTING
FY2020 LABORATORY TESTING
FY2020 LABORATORY TESTING
Account 65050 - BLDG MAINTENANCE MATERIAL
ANNUAL BOILER SERVICE, CHEMICALS & REAGENTS
Account 65050 - BLDG MAINTENANCE MATERIAL Totals
Business Unit 4210 - PUMPING Totals
Account 64005 - ELECTRICITY
UTILITIES: COMED
UTILITIES: COMED
UTILITIES-DYNEGY
Account 64005 - ELECTRICITY Totals
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 4200 - WATER PRODUCTION Totals
Business Unit 4210 - PUMPING
Account 62380 - COPY MACHINE CHARGES Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 62380 - COPY MACHINE CHARGES
COPYING SERVICES
COPYING SERVICES
COPYING SERVICES
COPIER CHARGES
Business Unit 4200 - WATER PRODUCTION
Account 62180 - STUDIES
ELECTRICAL SAFETY PROGRAM UPDATE
Account 62180 - STUDIES Totals
Invoice Description
Fund 510 - WATER FUND
Department 40 - PUBLIC WORKS AGENCY
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A1.Page 54 of 192
513 WATER DEPR IMPRV&EXT FUND
Vendor G/L Date Payment Date Invoice Amount
102162 - GREELEY AND HANSEN *06/23/2020 06/23/2020 7,972.65
16600 - STANTEC CONSULTING SERVICES, INC.*06/23/2020 06/23/2020 30,547.71
Invoice Transactions 2 $38,520.36
14335 - THIENEMAN CONSTRUCTION, INC.*06/23/2020 06/23/2020 206,673.75
Invoice Transactions 1 $206,673.75
Invoice Transactions 3 $245,194.11
Invoice Transactions 3 $245,194.11
Invoice Transactions 3 $245,194.11
Department 71 - UTILITIES Totals
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 06/23/20 - 06/23/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.23.2020
Account 65515 - OTHER IMPROVEMENTS
CLEARWELL 9 REPLACEMENT PROJECT
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals
Business Unit 7330 - WATER FUND DEP, IMP, EXT
Account 62145 - ENGINEERING SERVICES
OAKTON STREET WATER SUPPLY CONNECTION
1909 RAW WATER INTAKE REPLACEMENT
Account 62145 - ENGINEERING SERVICES Totals
Invoice Description
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND
Department 71 - UTILITIES
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A1.Page 55 of 192
515 SEWER FUND
Vendor G/L Date Payment Date Invoice Amount
15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 06/23/2020 06/23/2020 428.57
Invoice Transactions 1 $428.57
Invoice Transactions 1 $428.57
15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 06/23/2020 06/23/2020 2,214.28
278136 - LAKESHORE RECYCLING SYSTEMS 06/23/2020 06/23/2020 588.00
Invoice Transactions 2 $2,802.28
Invoice Transactions 2 $2,802.28
Invoice Transactions 3 $3,230.85
Invoice Transactions 3 $3,230.85
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 515 - SEWER FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 06/23/20 - 06/23/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.23.2020
PARKING LOT SWEEPING
Account 62461 - SEWER MAINTENANCE CONTRACTS Totals
Business Unit 4531 - SEWER OTHER OPERATIONS Totals
Business Unit 4530 - SEWER MAINTENANCE Totals
Business Unit 4531 - SEWER OTHER OPERATIONS
Account 62461 - SEWER MAINTENANCE CONTRACTS
STREETSCAPE & RAIN GARDEN LANDSCAPE MAINTENANCE
Business Unit 4530 - SEWER MAINTENANCE
Account 65055 - MATER. TO MAINT. IMP.
STREETSCAPE & RAIN GARDEN LANDSCAPE MAINTENANCE
Account 65055 - MATER. TO MAINT. IMP. Totals
Invoice Description
Fund 515 - SEWER FUND
Department 40 - PUBLIC WORKS AGENCY
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A1.Page 56 of 192
520 SOLID WASTE FUND
Vendor G/L Date Payment Date Invoice Amount
278136 - LAKESHORE RECYCLING SYSTEMS 06/23/2020 06/23/2020 36,864.72
Invoice Transactions 1 $36,864.72
102184 - GROOT RECYCLING & WASTE SERVICES 06/23/2020 06/23/2020 136,526.00
Invoice Transactions 1 $136,526.00
102184 - GROOT RECYCLING & WASTE SERVICES 06/23/2020 06/23/2020 79,836.98
Invoice Transactions 1 $79,836.98
104720 - SHRED ALL TRANSFER 06/23/2020 06/23/2020 284.65
Invoice Transactions 1 $284.65
183328 - REHRIG PACIFIC COMPANY 06/23/2020 06/23/2020 2,625.00
Invoice Transactions 1 $2,625.00
Invoice Transactions 5 $256,137.35
Invoice Transactions 5 $256,137.35
Invoice Transactions 5 $256,137.35
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 520 - SOLID WASTE FUND Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65625 - FURNITURE & FIXTURES
REFUSE CONTAINER LIDS
Account 65625 - FURNITURE & FIXTURES Totals
RESIDENTIAL YARD WASTE & ROOF SCRAP COLLECTION
Account 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
TIRE RECYCLING
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS
RESIDENTIAL REFUSE COLLECTION
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals
Account 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN
Account 62390 - CONDOMINIUM REFUSE COLL
CONDOMINIUM REFUSE COLLECTION
Account 62390 - CONDOMINIUM REFUSE COLL Totals
Invoice Description
Fund 520 - SOLID WASTE FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
Payment Date Range 06/23/20 - 06/23/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.23.2020
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Page 19 of 23
A1.Page 57 of 192
600 FLEET SERVICES FUND
Vendor G/L Date Payment Date Invoice Amount
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 06/23/2020 06/23/2020 23.61
Invoice Transactions 1 $23.61
Invoice Transactions 1 $23.61
101064 - CINTAS #22 06/23/2020 06/23/2020 201.13
Invoice Transactions 1 $201.13
122541 - FUTURE ENVIRONMENTAL, INC.06/23/2020 06/23/2020 180.00
202507 - GAS DEPOT INC.06/23/2020 06/23/2020 12,079.57
202507 - GAS DEPOT INC.06/23/2020 06/23/2020 12,084.43
Invoice Transactions 3 $24,344.00
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/23/2020 06/23/2020 337.57
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/23/2020 06/23/2020 1,512.29
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/23/2020 06/23/2020 21.98
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/23/2020 06/23/2020 52.18
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/23/2020 06/23/2020 868.43
285052 - CHICAGO PARTS & SOUND, LLC 06/23/2020 06/23/2020 101.16
101064 - CINTAS #22 06/23/2020 06/23/2020 201.13
227800 - GOLF MILL FORD 06/23/2020 06/23/2020 319.67
227800 - GOLF MILL FORD 06/23/2020 06/23/2020 399.33
227800 - GOLF MILL FORD 06/23/2020 06/23/2020 72.31
227800 - GOLF MILL FORD 06/23/2020 06/23/2020 200.54
102191 - GROVER WELDING COMPANY 06/23/2020 06/23/2020 292.37
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 06/23/2020 06/23/2020 422.14
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 06/23/2020 06/23/2020 701.76
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 06/23/2020 06/23/2020 283.38
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 06/23/2020 06/23/2020 509.02
102994 - LEACH ENTERPRISES, INC.06/23/2020 06/23/2020 83.96
252920 - ORLANDO AUTO TOP 06/23/2020 06/23/2020 483.00
324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 06/23/2020 06/23/2020 1,445.00
Invoice Transactions 19 $8,307.22
Invoice Transactions 23 $32,852.35
Invoice Transactions 24 $32,875.96
Invoice Transactions 24 $32,875.96
Business Unit 7710 - FLEET MAINTENANCE Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 600 - FLEET SERVICES FUND Totals
STOCK FOR FLEET
POLICE DEPT VEHICLE #54
FORESTRY VEHICLE #817 OIL COOLER
Account 65060 - MATER. TO MAINT. AUTOS Totals
RECYCLING VEHICLE #743 R SIDE BROOM SUPPORT
BATTERY STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
UNIFORMS
BUILDING DIVISION VEHICLE #804 FRONT SUSPENSION
STREETS VEHICLE #635 REPLACED STARTER
FIRE VEHICLE #317 COOLANT BREATHER HOSE
POLICE DEPT VEHICLE #72 WINDSHIELD
STOCK FOR FLEET
LIBRARY VEHICLE #192 EXHAUST PIPE
STREETS VEHICLE #601 HOOD LIFT AND SUPPORT
STOCK FOR FLEET
STOCK FOR AUTOS
VEHICLE FUEL JAN-JULY 2020
Account 65035 - PETROLEUM PRODUCTS Totals
Account 65060 - MATER. TO MAINT. AUTOS
STOCK FOR FLEET
Account 65020 - CLOTHING Totals
Account 65035 - PETROLEUM PRODUCTS
WASTE OIL RENEWAL
VEHICLE FUEL JAN-JULY 2020
Business Unit 7705 - GENERAL SUPPORT Totals
Business Unit 7710 - FLEET MAINTENANCE
Account 65020 - CLOTHING
UNIFORMS FOR FLEET
Business Unit 7705 - GENERAL SUPPORT
Account 62380 - COPY MACHINE CHARGES
COPIER CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Invoice Description
Fund 600 - FLEET SERVICES FUND
Department 19 - ADMINISTRATIVE SERVICES
Accounts Payable by G/L Distribution Report
Payment Date Range 06/23/20 - 06/23/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.23.2020
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Page 20 of 23
A1.Page 58 of 192
601 EQUIPMENT REPLACEMENT FUND
Vendor G/L Date Payment Date Invoice Amount
17227 - MID-STATE EQUIPMENT 06/23/2020 06/23/2020 20,688.67
Invoice Transactions 1 $20,688.67
Invoice Transactions 1 $20,688.67
Invoice Transactions 1 $20,688.67
Invoice Transactions 1 $20,688.67
Business Unit 7780 - VEHICLE REPLACEMENTS Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 601 - EQUIPMENT REPLACEMENT FUND Totals
Business Unit 7780 - VEHICLE REPLACEMENTS
Account 65550 - AUTOMOTIVE EQUIPMENT
REPLACEMENT PRCS GATOR VEHICLE #435
Account 65550 - AUTOMOTIVE EQUIPMENT Totals
Invoice Description
Fund 601 - EQUIPMENT REPLACEMENT FUND
Department 19 - ADMINISTRATIVE SERVICES
Accounts Payable by G/L Distribution Report
Payment Date Range 06/23/20 - 06/23/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.23.2020
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Page 21 of 23
A1.Page 59 of 192
605 INSURANCE FUND
Vendor G/L Date Payment Date Invoice Amount
17487 - BROTHERS & THOMPSON, P.C.06/23/2020 06/23/2020 2,847.00
17487 - BROTHERS & THOMPSON, P.C.06/23/2020 06/23/2020 1,189.50
17002 - ENGLER CALLAWAY BAASTEN & SRAGA, LLC 06/23/2020 06/23/2020 350.00
17225 - JOHNSON & BELL, LTD 06/23/2020 06/23/2020 80.00
Invoice Transactions 4 $4,466.50
Invoice Transactions 4 $4,466.50
Invoice Transactions 4 $4,466.50
Invoice Transactions 4 $4,466.50
* = Prior Fiscal Year Activity Invoice Transactions 360 $1,185,769.13
Department 99 - NON-DEPARTMENTAL Totals
Fund 605 - INSURANCE FUND Totals
LAMASTER V COE
Account 62130 - LEGAL SERVICES-GENERAL Totals
Business Unit 7800 - RISK MANAGEMENT Totals
Business Unit 7800 - RISK MANAGEMENT
Account 62130 - LEGAL SERVICES-GENERAL
LEGAL SERVICES - COOK MAY CHARGES
LEGAL SERVICES - COOK APRIL CHARGES
LABOR GENERAL
Invoice Description
Fund 605 - INSURANCE FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
Payment Date Range 06/23/20 - 06/23/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.23.2020
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Page 22 of 23
A1.Page 60 of 192
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
GENERAL
VARIOUS VARIOUS HOUSING EXPENSES- HOTEL 85,714.32
85,714.32
INSURANCE
VARIOUS VARIOUS CASUALTY LOSS 56.50
VARIOUS IPBC MONTHLY HEALTH INSURANCE PREMIUM 1,225,926.37
VARIOUS VARIOUS WORKERS COMP 9,149.00
VARIOUS VARIOUS WORKERS COMP 7,517.26
1,242,649.13
SEWER
7610.68305 IEPA LOAN DISBURSEMENT SEWER FUND 90,535.08
7481.68305 IEPA LOAN DISBURSEMENT SEWER FUND 10,789.93
101,325.01
1,429,688.46
Grand Total $2,615,457.59
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.23.2020
SUPPLEMENTAL LIST
ACH AND WIRE TRANSFERS
Page 23 of 23
A1.Page 61 of 192
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Sarah Flax, Housing & Grants Administrator
CC: Johanna Nyden, Community Development Director; Marion Johnson,
Housing and Grants Intern
Subject: Approval to Defer Loan Payments for up to 12 Months on CDBG Loans
for Businesses Negatively Impacted by the COVID-19 Shutdown
Date: June 22, 2020
Recommended Action:
Staff recommends approval by the Administration and Public Works Committee of loan
modifications that defer payments for up to 12 months on Community Development Block
Grant (CDBG) business loans made to Ward 8 and Good To Go Jamaican Cuisine to provide
additional financial flexibility during the COVID-19 crisis.
Council Action:
For Action
Summary:
Staff recommends approval of modifications to CDBG business loans in the form of payment
deferment for up to 12 months with no accrued interest, late fees, or penalties. Monthly
payments would be suspended and the original term of the loan would be extende d for up to
12 months to allow for full repayment of the loans.
Two Evanston businesses currently hold CDBG loans:
• Ward 8 LLC, located at 629 Howard Street, Evanston, IL. Original loan of $130,000,
current principal balance $42,211.48, monthly payment: $1,316.19, original term:
12/1//2022.
• Good to Go Jamaican Cuisine LLC, located at 709 -711 Howard Street, Evanston, IL.
Original loan: $25,000, current principal balance: $24,516.35, monthly payment
:$258.74, original term: 5/1/2028.
The CDBG loans helped these businesses to open in vacant buildings in the Howard Street
retail/commercial corridor between Ridge Avenue and the Metra tracks following the priorities
A2.Page 62 of 192
of the 2010-2014 Consolidated Plan and South Evanston Neighborhood Revitalization
Strategy Area Plan, and the subsequent 2015-2019 Consolidated Plan that included the
Howard Street retail/commercial corridor as a priority for Economic Development to provide
economic opportunity and contribute to the revitalization of this primarily low - and moderate-
income neighborhood. CDBG loans are often subordinate to market rate financing and are
gap funding with loan terms including first payment due one year after opening to allow the
business to maintain a healthy cash flow during start up.
This CDBG loan deferment aims to provide some economic relief to CDBG business loan
recipients that have been forced to close or limit their business operations dramatically to
comply with the gubernatorial emergency declaration that placed restrictions on bars and
restaurants to prevent the spread of the coronavirus. By providing payment deferments, the
City of Evanston is taking steps to support the recovery of local businesses from COVID -19
at no additional cost, while securing the potential future revenue associate d with such
businesses. In addition, the likelihood of receiving loan payments in the future is improved by
deferring payments that will help the businesses remain open and viable and is consistent in
its intent and form with the mortgage forbearance policies offered on federally backed loans
on residential properties to provide relief to property owners who have lost income due to the
impact of COVID-19.
Legislative History:
City Council voted unanimously to approve Resolution 28 -R-20, "Delaying the Due Date of
Certain Payments to the City of Evanston and Delaying Certain Enforcement Measures by
the City of Evanston by Sixty Days" at its meeting on Tuesday, March 17, 2020, which
included the repayments of CDBG loans.
Page 2 of 2
A2.Page 63 of 192
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Lawrence C. Hemingway, Director of Parks, Recreation, & Community
Services
Subject: Approval of Authorization to Execute a Payment for the Month of May
to Evanston Township High School for Providing Food Services to
Assist Those Affected by School Closures Due to COVID-19
Date: June 22, 2020
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a payment of
$163,200 to Evanston Township High School (ETHS), (1600 Dodge Ave, Evanston, IL
60201) for providing food services to assist those affected by school closures due to COVID -
19.
Funding Source:
Funding for this program is from the City Manager's Emergency Operations Unit (Account
100.15.1520.65025).
Council Action:
For Action
Summary:
The City of Evanston, Evanston/Skokie School District 65, and ETHS District 202 partnered
to provide food distribution services to assist those affected by school closures due to
COVID-19 This program is sponsored by USDA and administered by the Illinois State Board
of Education (ISBE) to provide free breakfast and lunch to all youth ages 1 -18. The COVID-
19 food program will continue throughout the month of June and then we will transition to the
Summer Food program starting July 6, 2020.
Meals are served at the following locations:
•Fleetwood-Jourdain Community Center, 1655 Foster St
•Robert Crown Community Center, 1801 Main St.
•Kamen Park East Fieldhouse, 1115 South Blvd.
•Mason Park, Church Street and Florence Avenue
A3.Page 64 of 192
Meals are prepared at ETHS by their kitchen staff and picked up and transported to the meal
sites by District 65 and City staff. Parks, Recreation and Community Services staff is
responsible for the overall coordination of each site, including set up, distribution, monitoring,
safety, clean up and record keeping.
This is a reimbursement program in which the total amount of reimbursement the City will
receive is dependent upon the number of meals served. The City’s expected reimbursement
is $2.37 for each breakfast and $4.15 for each lunch served. We are currently payi ng $6.00
for a breakfast and lunch from the school district. Our reimbursement for the month of May is
$164,198.15 which has been submitted from the State.
The attached invoice in the amount of $163,200 is for meals distributed during the month of
May.
Attachments:
City of Evanston May Covid-19 Invoice
Page 2 of 3
A3.Page 65 of 192
Invoice
Evanston Twp. High School
Nutrition Services
1600 Dodge Avenue
Evanston, IL 60201
1-847-424-7225
Date: 6/10/2020
Sold To City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
1-847-448-4311
Payment Method Invoice # Job
Purchase Order 3-May-20 City of Evanston Lunch Service (Covid-19)
Center Snacks Lunches Unit Price Discount Line Total
All 4 3,200 Bags: $30 $96,000.00
2,800 Bags: $24 67,200.00
Snacks: $1
Total
Subtotal $163,200.00
Sales Tax
Total $163,200.00
Thank you for your business!
Page 3 of 3
A3.Page 66 of 192
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Lawrence C. Hemingway, Director of Parks, Recreation, & Community
Services
Subject: Approval of the Agreement with Evanston Township High School to
Supply Lunches for the 2020 Summer Food Program
Date: June 22, 2020
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute an agreement with
Evanston Township High School (ETHS), (1600 Dodge Ave, Evanston, IL 60201) to provide
lunch meals for the 2020 Summer Food Program in the not -to-exceed amount of $3.50 per
meal and $3.75 for special diet meals.
Funding Source:
This is a reimbursement program in which the total amount of reimbursement the City will
receive is solely dependent upon the number of meals served and varies depending on the
level of participation. The City’s estimated reimbursement is calculated using the highest daily
participation application. our in stated level The the in allocation food a is budget re
Recreation Outreach Program Line Item (Account 100.30.3050.65025) in the amount of
$131,000. revenue Projected $110,000. are for food expenses Projected costs
reimbursement is $148,500.
Council Action:
For Action
Summary:
The City participates in a Summer Food Service Program, which is a program sponsored by
USDA and administered by the Illinois State Board of Education (ISBE) to provide free
breakfast and lunch to all youth ages 1-18. The lunch program will be held Mondays-Fridays,
July 6 – August 14, 2020 at the following sites: Robert Crown Center, Fleetwood-Jourdain
Center, Mason Park, Kamen Park, Dewey School, and Dawes School. Breakfast meals will
be served at all locations.
Current rate of reimbursement set by the Federal Government is $2.33 per breakfast and
$4.08 per lunch served. For 2019, 11,719 breakfast meals and 30,824 lunch meals were
served. Reimbursement totaled $149,333.00. Due to issues with COVID -19, we expect a
A4.Page 67 of 192
drop in participation, but are encouraged based on the response to our emergency food
distribution during the crisis.
Meals will be prepared at ETHS by their kitchen staff and picked up and transported to the
meal sites by city staff. Parks, Recreation and Community Services staff is responsible for the
overall coordination of each site, including set up, distribution, monitoring, safety, clean up
and record keeping.
Non Competitive Bid Award Regulations for Summer Food Programs
(7 CFR 225.15(b)(1) The Federal regulations allow programs that sponsor Summer Food
Programs to first consider their local School district as a source for obtaining meal service.
Utilizing ETHS or another local public school to prepare or obtain meals does not require a
competitive bid process. The site must be approved by the Illinois State Board of Education,
which has approved ETHS to supply meals for our program.
ETHS is also accustomed to preparing large numbers of meals during the school year and
has the facilities and the staff to prepare meals for the SFSP. In addition, ETHS staff is very
knowledgeable about the USDA requirements for mea l standards, which must be met. ETHS
was not utilized in prior years because they could not transport meals to the sites and their
per meal costs exceeded other vendors.
For comparison, Open Kitchens, Inc. supplied the lowest unit price meal in 2016 for the city’s
program at a rate of $3.25 per lunch meal. Breakfast meals were prepared by staff at the
Fleetwood-Jourdain and food was purchased from local grocery supply stores. The per meal
cost rates that ETHS provided is also within the budgeted reimburse ment amount pre-
determined by the Federal Government.
Attachments:
Proposal from Evanston Township High School
Illinois State Board of Education Contract
Page 2 of 7
A4.Page 68 of 192
Evanston Township High School’s
Proposal to Furnish Food Service to
City of Evanston’s Summer Camps 2020
Evanston Township High School (“Vendor”) proposes to furnish the following for the
City of Evanston’s (“City”) Summer Camps 2020:
1. Bulk lunches to the Fleetwood Jourdain Community Center, Mason Park
Community Center, Robert Crown Community Center, Kamen Park, Dawes
Middle School and Dewey Middle School.
a. Meals, when served in the designated portions, will meet all meal pattern
requirements of the Summer Food Service Program Meal Pattern and will
include the appropriate amounts of meat/meat alternate, vegetables, fruits,
grains and milk.
b. Meals will be prepared at Evanston Township High School according to
the final menu to be agreed upon by both parties by June 20, 2020.
c. The menu is subject to change based on food cost and availability.
d. The number of meals will be based on a weekly order estimate given on
the Thursday of the prior week.
i. Count can be adjusted no later than 3 days prior to production. If
less than a 3-day notice is given, the weekly estimate will be billed
accordingly.
2. City of Evanston will deliver meals to all locations.
a. Meals will be packed by the City of Evanston into sack lunches and
distributed as needed.
b. All unsold food will be communicated to allow ETHS to track and maintain
accurate projections of food quantities.
c. Soiled bins, leftovers and other items will be picked up by the City of
Evanston and dropped off to ETHS no later than 2:30 PM.
3. Vendor assumes full responsibility for the food safety of the meals until they are
taken to location, at which time the City will assume responsibility for the safe
handling and serving of the meals.
4. Vendor will begin service on July 6, 2020 and the final day of service will be
August 14, 2020.
5. The price per lunch is $3.50.
a. Special diet price is $3.75.
Page 3 of 7
A4.Page 69 of 192
2
b. Paper products such as plates, napkins and paper lunch bags will be
charged as needed, on a per case basis.
6. A monthly invoice will be submitted to the City by the fifth day of each month by
Vendor for the preceding month.
7. Payment is due to vendor within thirty (30) days of receipt of the invoice.
Payments will be sent to:
a. ETHS Nutrition Services Department
Evanston Township High School District #202
1600 Dodge Avenue
Evanston, IL 60204
________________________________ __________________________
Evanston Township High School, Dist. # 202 City of Evanston
___________________ _________________
Date Date
Page 4 of 7
A4.Page 70 of 192
Illinois State Board of Education
Nutrition & Wellness Programs Division
100 North First Street, W-270
Springfield, IL 62777-0001
THIS AGREEMENT is made and entered into by and between:
___________City of Evanston______________________________________________________________
Name of Sponsor
and ________Evanston Township High School_________________________________________________.
Name of Vendor
The Vendor agrees to furnish meals as ordered by the Sponsor for the period of:
____July 6, 2020__________________ to ______August 14, 2020______________
Based on the following:
Meal Type Estimated Servings
per Day
Estimated
Number of
Serving Days
Unit Price Total Price
Breakfast N/A
AM or PM Snack N/A
Lunch 825 30 3.50 86,625.00
Supper N/A
The Vendor agrees to deliver _________N/A____________ (unitized or bulk) meals ____________N/A_____________
(inclusive or exclusive) of milk on a daily basis to the location(s) during the timeframes indicated in Schedule A, attached
hereto and incorporated into this Agreement. The unit prices of each meal type which the Vendor agrees to furnish
must be written in ink or typed in the blank space provided above. The price should be based on costs less the value of
government donated foods provided by the Sponsor (this adjustment may be reflected in the unit price or in an
adjustment on the final billing). The Vendor may not subcontract for the total meal, with or without milk, or for
the assembly of the meals.
The unit prices submitted are based on the cycle menu in Schedule B, attached hereto and incorporated into this
Agreement. The meals furnished shall meet or exceed Summer Food Service Program (SFSP) meal pattern requirements
as specified in Schedule C, attached hereto and incorporated into this Agreement, and Title 7, Part 225 of the Code of
FOOD SERVICE AGREEMENT
Summer Food Service Program (SFSP)
Contracts Less Than $250,000
Page 5 of 7
A4.Page 71 of 192
Federal Regulations. If the Sponsor elects to participate in the offer vs serve option allowed in Section 225.16(f), the
parties agree to meet the requirements defined in Part 210 of Title 7 of the Code of Federal Regulations, and an
appropriate meal plan (Schedule C) must be added to this Agreement.
Notification of any changes in approved sites will be made by the Sponsor not less than ___3__ days prior to the day
delivery of the meals are to begin or end. The Sponsor reserves the right to increase or decrease the number of meals
ordered on ____72____hour(s) notice. Less notice may be provided, if mutually agreed upon between the parties of this
Agreement at the time notice is given.
The Vendor agrees to package and deliver meals in containers that meet local health standards. Foods subject to
spoilage must be maintained at temperatures of less than 41 degrees Fahrenheit or at 140 degrees Fahrenheit or above,
as applicable, during transport. The Vendor assures it has State or local health certification at the meal preparation
facility(ies) and that health and sanitation requirements will be met at all times. The Vendor must ensure that meals are
inspected periodically to determine bacteria levels. The bacteria level results must be promptly sent to the Sponsor and
the State Agency.
The Vendor shall attach a ticket with each delivery specifying the date and quantity of meals by type that are provided.
The delivery ticket must also state the menu for the day so each site can ensure the proper meals are being delivered.
The Sponsor or Sponsor’s representative must sign each delivery ticket, keep a copy, and document any discrepancies.
The Vendor shall promptly submit itemized invoices to the Sponsor _________Monthly_________ (weekly or monthly),
which specify the quantity of meals by type delivered during the preceding ______Month_______ (week, month).
Invoices not provided within the time limit may be disallowed by the Sponsor.
The Vendor shall not be paid for unauthorized menus, incomplete meals, meals that do not comply with SFSP meal
pattern requirements (Schedule C), meals not delivered within the specified delivery time period, meals rejected
because they do not comply with temperature requirements, or foods that are substandard in quality or show signs of
spoilage. The Vendor is responsible for any costs the Sponsor may incur as a result of replacing these meals. Vendors
will be informed within forty-eight (48) hours of any disallowed meals.
The Vendor shall be paid by the Sponsor for all meals delivered in accordance with this contract and SFSP regulations.
Neither United States Department of Agriculture (USDA) nor the State Agency assumes any liability to the Vendor, nor
for payment to the Sponsor or Vendor of differences between the number of meals delivered by the Vendor and the
number of meals served by the Sponsor that are eligible for reimbursement.
Page 6 of 7
A4.Page 72 of 192
The Sponsor shall have the option to cancel this Agreement if the Federal government withdraws funds to support the
SFSP. It is further understood that, in the event of cancellation of this Agreement, the Sponsor shall be responsible for
meals that have already been assembled and delivered in accordance with this Agreement.
The Vendor agrees to maintain all records (supported by invoices, menus, production records, receipts, etc) that the
Sponsor needs to meet its responsibilities under Title 7, Part 225 of the Code of Federal Regulations. These records shall
be available for inspection and audit by representatives of the Sponsor, the Illinois and/or Chicago Department of Public
Health, the State Agency, U.S. Department of Agriculture, and the U.S. General Accounting Office at any reasonable time
and place for up to three years from the date of receipt of final payment or until final resolution of any audits or
investigations. The Vendor shall comply with the appropriate bonding requirements, as set forth in subsections
225.15(m)(5) through (m)(7) of Title 7 of the Code of Federal Regulations.
This Agreement may be terminated by either party upon thirty (30) days written notification. This Agreement is hereby
executed by the following parties as of the date indicated below:
Vendor Representative’s Signature
Printed Name of Vendor Representative
Title Date
Sponsor Representative’s Signature
Printed Name of Sponsor Representative’s Signature
Title Date
Acceptance of Agreement
Page 7 of 7
A4.Page 73 of 192
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Anil Khatkhate, ADA/CIP Project Manager
CC: David Stoneback, Public Works Agency Director; Lara Biggs, City
Engineer; Stefanie Levine, Senior Project Manager
Subject: Approval of a Contract Award with Garland/DBS, Inc. for the Building
Exterior Repairs of Various City Facilities
Date: June 22, 2020
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract for Building
Exterior Repairs of Various City Facilities with Garland/DBS, Inc. (3800 East 91st St.,
Cleveland, OH) in the amount of $514,693.
Funding Source:
Funding will be provided from the Capital Improvement Fund 2019 General Obligation Bonds
in the amount of $35,000, and from the 2020 General Obligation Bonds in the amount of
$479,693. A detailed funding summary is included in the memo below.
Council Action:
For Action
Summary:
In 2019, Public Works Agency and Facilities Management staff assessed City buildings for
their condition and deficiencies. Based on the assessment staff prepared a list of buildings
requiring building exterior repairs to prevent water infiltration.
This project includes masonry repairs at the Municipal Service Center, Noyes Cultural Arts
Center, Chandler-Newberger Community Center and the Ecology Center. The project also
includes repairs to the Lighthouse Landing roof, replacement of the roof at the South
Boulevard Beach Washroom and replacement of doors, windows and frames at the Lagoon
Building.
Construction of this project is scheduled to begin in mid-July 2020. The substantial
completion date is October 31, 2020.
A5.Page 74 of 192
The City of Evanston has used the OMNIA Partners, Public Sector (formerly known as U.S.
Communities) program for various building exterior repair projects over the past five years.
Racine County, Wisconsin prepared the Request for Proposal in 2019 to select a contractor
for to provide the services for this Cooperative Purchasing process. Garland/DBS was the
selected contractor for the five-year contract which also allows for a five-year extension.
Under the cooperative purchasing process, Garland acts as the project designer and
produces bid documents for the project. The bid documents for this project were sent to
OMNIA Partners’ prequalified general contractors for bidding of the labor only, while Garland
will provide all material at a preapproved price. A full labor and materials warran ty is provided
by Garland at the completion of the work. The City has previously contracted with Garland
through the cooperative purchasing process for building exterior replacement, repairs and
refinishing at multiple city facilities since 2014. Garland has successfully completed all of
these prior projects to the satisfaction of staff and facility occupants. Staff recommends
utilizing the cooperative purchasing process for this project and awarding this contract to
Garland.
Analysis:
On June 10, 2020, staff received a proposal from Garland/DBS Inc. Garland obtained
proposals for labor from four local prequalified contractors. Garland’s proposal using these
contractors is as follows:
* All American Exterior Solutions only provided pricing for the Sout h Boulevard Roof
Replacement project. They were also the only contractor to provide pricing for this location.
Based on the bids received, staff is recommending that Garland utilize the lowest -priced
contractors - Futurity 19, Inc. for the Lighthouse Landing, Chandler Newberger, Ecology
Center, Lagoon Building, Noyes Cultural Arts Center and Municipal Service Center; and All
American Exterior Solutions for the South Boulevard Beach House project; for a total cost of
$514,693.00.
Garland meets the City’s goal for M/W/EBE and will comply with LEP requirement. A review
of the contractor’s compliance is attached.
Detailed Financial Summary:
The following is a detailed breakdown of the funding sources:
Page 2 of 4
A5.Page 75 of 192
Attachments:
MWEBE Memo for Building Exterior Repairs of Various City Facilities
Page 3 of 4
A5.Page 76 of 192
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Tammi Nunez, Purchasing Manager
CC: Hitesh Desai, Chief Financial Officer
Subject: MWEBE Memo for Building Exterior Repairs of Various City Facilities
Date: June 22, 2020
Recommended Action:
The Purchasing Division recommends City Council accept and place on file the MWEBE
Memo for the for the Building Exterior Repairs of Various City Facilities.
Council Action:
For Action: Accept and Place on File
Summary:
The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is
to assist such businesses with opportunities to grow. In order to help ensure such growth, the
City’s goal is to have general contractors utilize M/W/EBEs to perform no l ess than 25% of
the awarded contract.
With regard to the for Building Exterior Repairs of Various City Facilities, Garland/DBS, Inc.
total base bid is $514,693 and they will receive 95% credit for compliance towards the
M/W/EBE goal. Futurity 19, Inc. certification status is pending with the Women’s Business
Enterprise National Council.
Page 4 of 4
A5.Page 77 of 192
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Paul Moyano, Senior Project Manager
CC: David Stoneback, Public Works Agency Director; Lara Biggs, Capital
Planning & Engineering Bureau Chief / City Engineer
Subject: Approval of Change Order No. 3 to the Agreement with Bolder
Contractors, Inc. for the Oakton Street Water Supply Connection (Bid
19-36)
Date: June 22, 2020
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute Change Order No.
3 to the agreement with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL 60013) for
the Oakton Street Water Supply Connection (Bid 19-36) in the amount of $100,314.13. This
will increase the overall contract amount from $2,879,070.37 to $2,979,384.50. This change
order does not include a time extension.
Funding Source:
Funding is provided from the Water Fund (Account No. 513.71.7330.65515 – 419003), which
as an approved FY 2020 budget of $2,600,000 and a YTD balance of $1,753,542.57.
Council Action:
For Action
Summary:
On September 9, 2019, City Council approved a contract for the construction of Oakton
Street Water Supply Connection with Bolder Contractors, Inc. The scope of this project
includes new infrastructure to support the new wholesale water supply to the Villa ge of
Lincolnwood. The City of Evanston is building a new water meter on Oakton Street at the city
limits, along with approximately 2,500 feet of 24 -inch transmission main between the new
meter and the South Standpipe located at 640 Hartrey Avenue. The Vil lage of Lincolnwood
will tie into the City’s system at the new metering facility. The contract also includes the
replacement of the bulk water fill station near the south standpipe to improve the safety and
accountability of bulk water sales to contractors in the City.
A6.Page 78 of 192
On December 9, 2019 City Council approved Change Order 1 to utilize domestically
produced pipe fittings and adjust the completion date to allow for final restoration this spring
when the asphalt plants open. The cost of this change order was $14,361.00.
On April 13, 2020 City Council approved Change Order 2 to address needed changes to
pavement restoration. The cost of this change order was $156,195.13.00.
Analysis:
This change order is to address changes to the contract quantities based on the final installed
quantities. There were several changes in quantities required to address unanticipated field
conditions, including additional temporary construction fencing along Hartrey Avenue,
additional water main and sewer main installation, poor ground conditions requiring larger
trenches, and additional restoration in the project area. Additional costs are detailed in the
breakdown of quantities and costs attached to the Change Order.
A summary of the project funding is as follows:
Legislative History:
On September 9, 2019, the City Council approved a contract for Oakton Street Water Supply
Connection with Bolder Contractors, Inc.
On December 9, 2019, the City Council approved Change Order No. 1.
On April 13, 2020, the City Council approved Change Order No. 2.
Attachments:
Change Order #3
Page 2 of 5
A6.Page 79 of 192
CITY OF EVANSTON
CHANGE ORDER
Order No. 003
Date: June 10 2020
Agreement Date: September 19, 2019
PROJECT: Oakton Street Water Supply Connection
OWNER: City of Evanston
CONTRACTOR: Bolder Contractors, Inc.
The following changes are hereby made to the AGREEMENT:
1. Adjustment of bid quantities to reflect installed quantities.
A summary of final quantities and costs is attached as Table 1.
Change to CONTRACT PRICE:
Original CONTRACT PRICE: $ 2,708,514.24
Current CONTRACT PRICE adjusted by previous CHANGE ORDERS $ 2,879,070.37
Total change in CONTRACT PRICE for this CHANGE ORDER 003 $ 0 100,314.13
The CONTRACT PRICE including this CHANGE ORDER will be $ 2,979,384.13
Original COMPLETION DATE April 24, 2020
Current COMPLETION DATE adjusted by previous CHANGE ORDERS June 1, 2020
Total Change in CONTRACT TIME for this CHANGE ORDER 0 days
The COMPLETION DATE including this CHANGE ORDER will be June 1, 2020
Accepted by
(Contractor):
Bolder Contractors, Inc. Date
Approved by
(Owner):
City of Evanston Date
Page 3 of 5
A6.Page 80 of 192
Item Description Unit Quantity Unit Price Extended Price Unit Quantity Unit Price Extended Price
1 FIBER OPTIC CABLE LF 2,478.00 $ 9.00 $ 22,302.00 LF 2,478.00 $ 9.00 $ 22,302.00
2 FIBER OPTIC CONNECTION EA 2.00 $ 500.00 $ 1,000.00 EA 2.00 $ 500.00 $ 1,000.00
3 TEMPORARY FENCE LF 100.00 $ 12.00 $ 1,200.00 LF 2,791.00 $ 12.00 $ 33,492.00
4 TREE TRUNK PROTECTION EA 10.00 $ 200.00 $ 2,000.00 EA 0.00 $ 200.00 $ -
5 TREE ROOT PRUNING LF 800.00 $ 5.00 $ 4,000.00 LF 30.00 $ 5.00 $ 150.00
6 TREE PRUNING EA 10.00 $ 300.00 $ 3,000.00 EA 33.00 $ 300.00 $ 9,900.00
7 REMOVAL AND DISPOSAL OF
UNSUITABLE MATERIAL CY 0.00 $ 190.00 $ - CY 0.00 $ 190.00 $ -
8 TRENCH BACKFILL CY 2,261.00 $ 50.00 $ 113,050.00 CY 3,639.00 $ 50.00 $ 181,950.00
9 PIPE BEDDING CY 1,558.00 $ 35.00 $ 54,530.00 CY 1,440.00 $ 35.00 $ 50,400.00
10 TOPSOIL, FURNISH AND PLACE CY 24.00 $ 1.00 $ 24.00 CY 86.00 $ 1.00 $ 86.00
11 EXPLORATION TRENCH EA 5.00 $ 3,000.00 $ 15,000.00 EA 19.00 $ 3,000.00 $ 57,000.00
12 SODDING SY 151.00 $ 30.00 $ 4,530.00 SY 760.00 $ 30.00 $ 22,800.00
13 INLET FILTERS EA 20.00 $ 150.00 $ 3,000.00 EA 19.00 $ 150.00 $ 2,850.00
14 AGGREGATE FOR TEMPORARY
ACCESS TON 100.00 $ 40.00 $ 4,000.00 TON 0.00 $ 40.00 $ -
15 INCIDENTAL HOT-MIX ASPHALT
SURFACING SY 3,509.00 $ 14.00 $ 49,126.00 SY 7,234.00 $ 14.00 $ 101,276.00
15-B HMA BINDER COURSE - 2.25" (CO #2) - - - - TON 866.00 $ 102.00 $ 88,332.00
16 TEMPORARY HOT-MIX ASPHALT TON 20.00 $ 300.00 $ 6,000.00 TON 35.00 $ 300.00 $ 10,500.00
17 PCC DRIVEWAY PAVEMENT SY 14.00 $ 200.00 $ 2,800.00 SY 12.50 $ 200.00 $ 2,500.00
18 HMA SURFACE REMOVAL, VARIABLE
DEPTH SY 5,614.00 $ 3.00 $ 16,842.00 SY 0.00 $ 3.00 $ -
18-B HMA SURFACE REMOVAL - 4.25" (CO
#2)- - - - SY 6,806.00 $ 7.90 $ 53,767.40
19 PAVEMENT PATCHING SY 2,105.00 $ 95.00 $ 199,975.00 SY 165.00 $ 95.00 $ 15,675.00
19-B PAVEMENT PATCHING - 8"
CONCRETE (CO #2)- - - - SY 2,116.00 $ 75.00 $ 158,700.00
20 SEWERS, 12", SPECIAL (DIP CL 50)LF 124.00 $ 210.00 $ 26,040.00 LF 65.50 $ 210.00 $ 13,755.00
21 SEWERS, 10", SPECIAL (DIP CL 50)LF 87.00 $ 200.00 $ 17,400.00 LF 54.00 $ 200.00 $ 10,800.00
22 SEWERS, 8", SPECIAL (DIP CL 50)LF 157.00 $ 180.00 $ 28,260.00 LF 293.50 $ 180.00 $ 52,830.00
23 WATER MAIN, 24" (DIP CL 250), PUSH
JOINT LF 1,715.00 $ 370.00 $ 634,550.00 LF 1,602.00 $ 370.00 $ 592,740.00
24 WATER MAIN, 24" (DIP CL 250),
RESTRAINED JOINT LF 750.00 $ 410.00 $ 307,500.00 LF 872.00 $ 410.00 $ 357,520.00
25 WATER MAIN, 16" (DIP CL 250),
RESTRAINED JOINT LF 29.00 $ 300.00 $ 8,700.00 LF 24.00 $ 300.00 $ 7,200.00
26
WATER MAIN, 12" (DIP CL 250), PUSH
JOINT, EXTERNAL ZINC-BASED
COATED
LF 6.00 $ 400.00 $ 2,400.00 LF 3.50 $ 400.00 $ 1,400.00
27
WATER MAIN, 10" (DIP CL 52), PUSH
JOINT, EXTERNAL ZINC-BASED
COATED
LF 10.00 $ 350.00 $ 3,500.00 LF 18.00 $ 350.00 $ 6,300.00
28
WATER MAIN, 6" (DIP CL 52), PUSH
JOINT, EXTERNAL ZINC-BASED
COATED
LF 52.00 $ 200.00 $ 10,400.00 LF 48.00 $ 200.00 $ 9,600.00
29 WATER VALVES, 24" EA 1.00 $ 30,000.00 $ 30,000.00 EA 1.00 $ 30,000.00 $ 30,000.00
30 WATER VALVES, 16" EA 2.00 $ 15,000.00 $ 30,000.00 EA 2.00 $ 15,000.00 $ 30,000.00
31 VALVE BOXES EA 6.00 $ 500.00 $ 3,000.00 EA 7.00 $ 500.00 $ 3,500.00
32 TAPPING SLEEVE EA 4.00 $ 4,000.00 $ 16,000.00 EA 3.00 $ 4,000.00 $ 12,000.00
33 PRESSURE CONNECTIONS EA 4.00 $ 1,000.00 $ 4,000.00 EA 3.00 $ 1,000.00 $ 3,000.00
34 CONNECTION TO EXISTING MAIN EA 1.00 $ 15,000.00 $ 15,000.00 EA 4.00 $ 15,000.00 $ 60,000.00
35
FIRE HYDRANT WITH AUXILIARY
VALVE, 6" DIWM PIPE, VALVE BOX
AND TEE, COMPLETE
EA 7.00 $ 9,000.00 $ 63,000.00 EA 7.00 $ 9,000.00 $ 63,000.00
36 CATHODIC PROTECTION LS 1.00 $ 15,000.00 $ 15,000.00 LS 1.00 $ 15,000.00 $ 15,000.00
37
WATER SERVICE LINE, 4" DIA OR
GREATER, DIWM PIPE, VALVE,
VALVE BOX AND TEE, COMPLETE,
SHORT
EA 1.00 $ 15,000.00 $ 15,000.00 EA 1.00 $ 15,000.00 $ 15,000.00
38
WATER SERVICE LINE, 4" DIA OR
GREATER, DIWM PIPE, VALVE,
VALVE BOX AND TEE, COMPLETE,
LONG, TRENCHLESS INSTALLATION
EA 1.00 $ 20,000.00 $ 20,000.00 EA 1.00 $ 20,000.00 $ 20,000.00
39 WATER SERVICE LINE, 2" DIA OR
LESS, SHORT, SPECIAL EA 3.00 $ 6,000.00 $ 18,000.00 EA 2.00 $ 6,000.00 $ 12,000.00
40
WATER SERVICE LINE, 2" DIA OR
LESS, LONG, SPECIAL, TRENCHLESS
INSTALLATION
EA 1.00 $ 12,000.00 $ 12,000.00 EA 2.00 $ 12,000.00 $ 24,000.00
41 ADJUSTING SANITARY SERVICES EA 4.00 $ 2,800.00 $ 11,200.00 EA 0.00 $ 2,800.00 $ -
42 ADJUSTING WATER SERVICE LINES EA 4.00 $ 900.00 $ 3,600.00 EA 0.00 $ 900.00 $ -
43 FIRE HYDRANT TO BE REMOVED EA 7.00 $ 900.00 $ 6,300.00 EA 5.00 $ 900.00 $ 4,500.00
44 FIRE HYDRANT TO BE REMOVED,
BARREL ONLY, CAPPED IN PLACE EA 1.00 $ 2,000.00 $ 2,000.00 EA 3.00 $ 2,000.00 $ 6,000.00
45 FLUOROCARBON RUBBER (VITON)
GASKET, 16"EA 8.00 $ 500.00 $ 4,000.00 EA 6.00 $ 500.00 $ 3,000.00
46 FLUOROCARBON RUBBER (VITON)
GASKET, 24"EA 140.00 $ 700.00 $ 98,000.00 EA 65.00 $ 700.00 $ 45,500.00
Bolder Construction ‐ Bid Bolder Construction ‐ Installed
Oakton Water Supply Connection
Bid No. 19‐36
Table 1 ‐ Change Order No. 3
Page 4 of 5
A6.Page 81 of 192
Item Description Unit Quantity Unit Price Extended Price Unit Quantity Unit Price Extended Price
Bolder Construction ‐ Bid Bolder Construction ‐ Installed
47 VALVE VAULTS, 8-FT SQUARE EA 1.00 $ 15,000.00 $ 15,000.00 EA 1.00 $ 15,000.00 $ 15,000.00
48 FRAMES AND LIDS TO BE ADJUSTED,
SPECIAL EA 6.00 $ 900.00 $ 5,400.00 EA 13.00 $ 900.00 $ 11,700.00
49
ABANDONED OR REMOVAL OF
CATCH BASINS, INLETS, VALVE
VAULTS, VALVE BOXES, AND
MANHOLES
EA 1.00 $ 2,500.00 $ 2,500.00 EA 6.00 $ 2,500.00 $ 15,000.00
50 CONCRETE SIDEWALK SF 710.00 $ 15.00 $ 10,650.00 SF 1,059.00 $ 15.00 $ 15,885.00
51 CURB & GUTTER LF 130.00 $ 50.00 $ 6,500.00 LF 618.00 $ 50.00 $ 30,900.00
52 NON-SPECIAL WASTE DISPOSAL CY 4,124.00 $ 0.01 $ 41.24 CY 0.00 $ 0.01 $ -
53 SOIL DISPOSAL ANALYSIS EA 4.00 $ 2,000.00 $ 8,000.00 EA 4.00 $ 2,000.00 $ 8,000.00
54 MOBILIZATION LS 1.00 $ 160,000.00 $ 160,000.00 LS 1.00 $ 160,000.00 $ 160,000.00
55 CHANGEABLE MESSAGE SIGN
CALENDAR
MONTH 3.00 $ 725.00 $ 2,175.00
CALEN
DAR
MONTH
1.50 $ 725.00 $ 1,087.50
56 TRAFFIC CONTROL AND
PROTECTION LS 1.00 $ 180,000.00 $ 180,000.00 LS 1.00 $ 180,000.00 $ 180,000.00
57 TEMPORARY CONCRETE BARRIER LF 901.00 $ 40.00 $ 36,040.00 LF 0.00 $ 40.00 $ -
58 IMPACT ATTENUATORS, TEMPORARY EA 4.00 $ 6,700.00 $ 26,800.00 EA 0.00 $ 6,700.00 $ -
59 TEMPORARY STRIPING LS 1.00 $ 5,000.00 $ 5,000.00 LS 1.00 $ 5,000.00 $ 5,000.00
60 CONSTRUCTION LAYOUT LS 1.00 $ 15,000.00 $ 15,000.00 LS 1.00 $ 15,000.00 $ 15,000.00
61 STREET SWEEPING EA 12.00 $ 1,000.00 $ 12,000.00 EA 12.00 $ 1,000.00 $ 12,000.00
62 PRE AND POST CONSTRUCTION SUB-
SURFACE VIDEOTAPING LF 1,631.00 $ 9.00 $ 14,679.00 LF 1,985.00 $ 9.00 $ 17,865.00
63 TEMPORARY HYDRANTS EA 1.00 $ 5,000.00 $ 5,000.00 EA 1.00 $ 5,000.00 $ 5,000.00
64 DETECTOR LOOP LF 100.00 $ 40.00 $ 4,000.00 LF 137.00 $ 40.00 $ 5,480.00
65 BULK WATER FILLING STATION LS 1.00 $ 90,000.00 $ 90,000.00 LS 1.00 $ 90,000.00 $ 90,000.00
65-B BULK WATER FILLING STATION -
REFUND - - - - EA 1.00 $ (1,000.00) $ (1,000.00)
66
LUMP SUM FOR ALL PROJECT WORK
RELATED TO METER VAULT AND NOT
INCLUDED IN UNIT PRICE ITEMS 1
THROUGH 65
LS 1.00 $ 85,000.00 $ 85,000.00 LS 1.00 $ 85,000.00 $ 85,000.00
67 ALLOWANCE FOR DUCTILE IRON
FITTINGS LB 2,500.00 $ 3.00 $ 7,500.00 LB 912.00 $ 3.00 $ 2,736.00
68 ALLOWANCE FOR SCADA
INTEGRATION LS 1.00 $ 40,000.00 $ 40,000.00 LS 0.58 $ 40,000.00 $ 23,345.00
69 BULK WATER FILLING STATION
RESTORATION ALLOWANCE LS 1.00 $ 5,000.00 $ 5,000.00 LS 0.84 $ 5,000.00 $ 4,200.00
70 GENERAL ALLOWANCE LS 1.00 $ 50,000.00 $ 50,000.00 LS 0.57 $ 50,000.00 $ 28,269.50
71 TEMPORARY TRAFFIC SIGNAL EA 1.00 $ 15,000.00 $ 15,000.00 EA 0.00 $ 15,000.00 $ -
72 TEMPORARY PORTLAND CEMENT
CONCRETE SY 0.00 $ 300.00 $ - SY 0.00 $ 300.00 $ -
73 DOMESTICALLY MADE DIP FITTINGS
(CO #1)- - - - EA 1.00 $ 14,361.00 $ 14,361.00
74 6"/8" VITON GASKETS - - - - EA 21.00 $ 200.00 $ 4,200.00
75 TEMP STRIPING, PRECISON 12/4/19 - - - - EA 1.00 $ 6,874.00 $ 6,874.00
80 PAVEMENT STRIPING (CO #2)- - - - EA 1.00 $ 12,156.00 $ 12,156.10
$ 2,708,514.24 $ 2,979,384.50
Contract Amount 2,708,514.24$
Change Order No. 1 (Approved 12/9/19) 14,361.00$
Change Order No. 2 (Approved 4/13/20) 156,195.13$
Total 2,879,070.37$
Installed Extended Price 2,979,384.50$
Change Order No. 3 100,314.13$
Total Bid Amount
Page 5 of 5
A6.Page 82 of 192
Memorandum
To: Honorable Mayor and Members of the City Council
From: Brian George, Assistant City Attorney
Subject: Resolution 53-R-20 Authorizing the City Manager to Consent to a
Permit for Northwestern Football Parking and Tailgating Events for the
2020, 2021, 2022, 2023, and 2024 Seasons
Date: June 22, 2020
Recommended Action:
Staff recommends City Council adoption of Resolution 53 -R-20 authorizing the City Manager
to give consent to a permit for Northwestern Football parking and tailgating events for the
2020, 2021, 2022, 2023, and 2024 seasons.
Council Action:
For Action
Summary:
Since the leased property has City the 1919, along the from Channel Shore North
Metropolitan Water Reclamation District of Greater Chicago (“MWRD”), for public recreational
use and has subleased a portion of the leased property to an entity to opera te a public golf
course. In order to supplement golf course revenue, parking and tailgating agreements were
reached with Northwestern University. A question arose as to whether these supplemental
uses were authorized by the lease with MWRD, so in 2019, City Council adopted Resolution
60-R-19, which authorized the City Manager to provide consent to the MWRD permit to
Northwestern University for parking and tailgating activities on the property during the 2019
football season home games.
The City has determined that it is in the interest of the parties to continue this relationship and
continue to permit these parking and tailgating activities. Resolution 53 -R-20 therefore
authorizes the City Manager to provide consent to the MWRD permit to Northwestern
University for parking and tailgating activities on the property during the 2020 through 2024
football season home games.
Attachments:
Resolution 53-R-20 Authorizing Northwestern Football Tailgate and Parking 2020-24
A7.Page 83 of 192
6/9/2020
53-R-20
A RESOLUTION
Authorizing the City Manager to Consent to a Permit for Northwestern
Football Parking and Tailgating Events for the 2020, 2021, 2022,
2023, and 2024 Seasons
WHEREAS, since 1919, the City of Evanston leases certain real property
along the North Shore Channel from the Metropolitan Water Reclamation District of
Greater Chicago (“MWRD”), for public recreational uses including several public parks,
bike paths, a public golf course, and other similar activities (the “Lease”); and
WHEREAS, since 1919, the City has sublet a portion of the leased
property to an entity to operate a public golf course (“the Subject Property”), and the
current entity operating the golf course is the Evanston Wilmette Golf Course
Association d/b/a Canal Shores; and
WHEREAS, in 2019 the Evanston City Council adopted Resolution 60-R-
19, which allowed the City Manager to, among other things, request an amendment to
the Lease with MWRD in order to allow the sale and consumption of alcohol on the
Subject Property in connection with concerts, festivals, and other events and to provide
consent to the MWRD permit to Northwestern University for parking and tailgating
activities on the Subject Property during the 2019 season home football games; and
WHEREAS, pursuant to Resolution 60-R-19, the Lease with MWRD was
amended to allow the sale and consumption of alcohol on the Subject Property in
connection with concerts, festivals, and other events; and
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A7.Page 84 of 192
53-R-20
~ 2 ~
WHEREAS, pursuant to Resolution 60-R-19, consent was given to
Northwestern University for parking and tailgating activities on the Subject Property
during the 2019 season home football games; and
WHEREAS, the City of Evanston finds that it is in the best interests of its
residents to continue to provide consent to the MWRD permit to Northwestern
University for parking and tailgating activities on the Subject Property during home
football games.
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Manager is authorized to provide consent to the
MWRD permit to Northwestern University for the parking and tailgating activities on the
Subject Property during the 2020, 2021, 2022, 2023, and 2024 football season home
games.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions as he may determine to be in the best interests
of the City and in a form acceptable to the Corporation Counsel.
SECTION 3: That this Resolution 53-R-20 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2020
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 3 of 4
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53-R-20
~ 3 ~
Page 4 of 4
A7.Page 86 of 192
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Christopher Venatta, Senior Project Manager
CC: David Stoneback, Public Works Agency Director; Lara Biggs, City
Engineer
Subject: 55Resolution -R-an Submit Manager City to Authorizing 20, the
Application for the Rebuild Illinois Public Infrastructure Program Grant
from the State of Illinois for Main Street Water Main Improvements
from Maple Avenue to Hinman Avenue
Date: June 22, 2020
Recommended Action:
Staff recommends City Council adoption of Resolution 55-R-20, Rebuild Illinois Grant
Application – Main Street Water Main Improvements.
Funding Source:
The Rebuild Illinois Public Infrastructure Grant funds 50% of the construction project cost,
and the remaining 50% of the funding must be provided by the local municipality. For this
project, the total construction cost is estimated at $1,150,000. Of this, the City of Evanston
will be responsible for $575,000, which will need to be budgeted in FY 2021 Capital
Improvement Program.
Council Action:
For Action
Summary:
The Rebuild Illinois Public Infrastructure program is a state program funded through the State
of Illinois’s Department of Commerce and Economic Opportunity (DCEO) designed to provide
grants funding public infrastructure improvements that can provide an improved foundation
for economic growth in Illinois communities. Grant applications for the 2020/2021 cycle are
due to the DCEO on or before June 30, 2020.
The selection criteria for this grant required the project to be in a nearly completed design
state to ensure timely implementation and had a strong focus on utility infrastructure. Given
this criteria as well as the other selection parameters, staff felt that the most applicable
A8.Page 87 of 192
project is the Main Street Water Main Improvements project which is an advanced utility
contract to the Main Street Streetscape project from Maple Avenue to Hinman Avenue. The
advanced water main work is scheduled to begin in 2021 with the full streetscape project
projected for 2022 construction.
If approved by Council, the 2021 CIP will identify $575,000 in funding as the City’s match to
the Main Street Water Main Improvements project, to be funded by the Water Fund. Funding
for streetscape work is proposed to be provided by the Chicago-Main TIF and GO bonds.
Therefore, staff recommends approval of Resolution 54-R-20 authorizing the City Manager to
sign the Rebuild Illinois Grant application.
Attachments:
Resolution 55-R-20 Grant Agreement Application Rebuild Illinois
Page 2 of 4
A8.Page 88 of 192
6/12/2020
55-R-20
A RESOLUTION
Authorizing the City Manager to Submit an Application for the Rebuild
Illinois Public Infrastructure Program Grant from the State of Illinois
for Main Street Water Main Improvements from Maple Avenue to
Hinman Avenue
WHEREAS, the Rebuild Illinois Public Infrastructure Program is a state
program funded through the State of Illinois’s Department of Commerce and Economic
Opportunity (DCEO) designed to provide grants funding public infrastructure
improvements that can provide an improved foundation for economic growth in Illinois
communities; and
WHEREAS, funding can be requested to support utility projects for water
and sewer line facilities; and
WHEREAS, the Rebuild Illinois Public Infrastructure Program funds fifty
percent (50%) of the subject project cost and the remaining fifty percent (50%) will be
funded by the City; and
WHEREAS, the City is preparing a Rebuild Illinois Public Infrastructure
Program grant application for the Main Street Water Main Improvements Project from
Maple Avenue to Hinman Avenue (hereinafter referred to as the “Project”), and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The City Manager is hereby authorized to submit the Rebuild
Illinois Public Infrastructure Program grant application for state funds to the DCEO and
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55-R-20
~2~
the City Clerk is hereby authorized and directed to attest, on behalf of the City of
Evanston.
SECTION 2: The City Manager is also authorized and directed to
negotiate any additional conditions of the application as may be determined to be in
the best interests of the City.
SECTION 3: That this Resolution 55-R-20 shall be in full force and effect
from and after its passage and approval in the manner provided b y law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2020
Approved as to form:
_______________________________
Kelley Gandurski, Corporation Counsel
Page 4 of 4
A8.Page 90 of 192
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Johanna Leonard, Director of Community Development
CC: Gary Gerdes, Building & Inspection Services Division Manager; Dave
Stoneback, Public Works Director; Edgar Cano, Public Services
Bureau Chief; Angelique Schnur, Property Standards Supervising
Inspector
Subject: Ordinance 24-O-20 Amending Section 7-2-9-3, Sidewalks to be Clear
of Snow, Ice, Dirt and Weeds
Date: June 22, 2020
Recommended Action:
Staff recommends adoption of Ordinance 24-O-20, “Amending Section 7-2-9-3, Sidewalks to
be Clear of Snow, Ice, Dirt and Weeds”. This ordinance revises sections of the code related
to sidewalk snow and ice removal. Ordinance 24-O-20 was introduced at the February 10,
2020 City Council meeting and was subsequently tabled at the February 24, 2020 City
Council meeting until the June 22, 2020 meeting for further review and research of snow
removal laws and consideration of revisions of the ordinance.
Council Action:
For Action
Summary:
At the February 24, 2020 meeting further discussion and information was requested on the
policies and procedures for snow removal enforcement. This memorandum includes
examples of other communities sidewalk snow removal laws in comparable communities and
clarifies procedures associated with the enforcement of this ordinance.
Based on the ongoing challenges associated with winter weather events and compliance with
maintaining clear and walkable sidewalks, the following changes are included in Title 7 of the
Code:
• Requirement that any accumulation of snow and ice be removed from public and
private sidewalks within 24 hours following the end of a winter weather event.
• Requirement that best efforts be made to remove snow and ice at corner sidewalks
and accessible ramps if you live/own a property that is adjacent to an intersection with
A9.Page 91 of 192
a pedestrian walkway to a crosswalk or intersection crossing. Examples of best efforts
would be attempts to relocate snow from walkway and sand/salt area to reduce
potential for falls.
• Definitions for various portions of the pedestrian environment that include the carriage
walk and the curb walk.
Policy for Notice of Violation
At the February 24, 2020 meeting, there was a request for additional clarity as to when a
violation of the sidewalk snow and ice removal has occurred. Violation fees are only
assessed Administrative Adjudication.at found being after liable timeline The below
summarizes the timeline that is generally observed for snow and ice violations:
Timeline Action Fine of Fee Assessed?
Sunday 9:00a Snow event ends; Total
accumulation is 5”
No
Monday 9:00a 311 Center receives complaints
about 123 Main Street not
shoveling public and private
sidewalks
No
Monday 10:00a Property Standards inspects 123
Main Street and leaves “door
hanger” with reminder to shovel
walk; Will return in 24 hours.
No
Tuesday 10:00a Following 24 hours, Property
Standards Inspector returns to 123
Main Street and could observe two
(2) was outcomes: • Snow
removed (melted or was
shoveled); or • Snow is still
present.
No
Tuesday 12:00p Assuming snow was still present,
Property Standards Inspector
a and issues to returns office
Notice of Violation either by email
or by mail.
If by mail, Property Standards
days 7 to needs Inspector wait
until return to inspect sidewalk; or •
If by email, Inspector will return in
24 hours.
No
Wednesday 12:00p or Wednesday
12:00p (7 days after issuance of
Notice of violation by USPS)
Property Standards Inspector
returns to 123 Main Street and
observes either two (2) outcomes:
• Snow was removed (melted or
was shoveled); or • Snow is still
present (pote more ntially has
accumulated and is unshoveled).
No
Page 2 of 8
A9.Page 92 of 192
Thursday 2:00p or Thursday 2:00p
(7 days after issuance of Notice of
violation by USPS; approximately
11 days following snow event)
Ticket is issued for violation of
failure to remove snow;
Appearance at Administrative
Adjudication is now required and
will occur within two (2) weeks.
No
Two (2) – three (3) weeks after
snow event
Administrative Adjudication. Fine is assessed only if property
owner is found liable.
Comparable Communities
An additional request during the February 24, 2020 meeting was for information regarding the
laws and policies related to snow removal in comparable communities. Below is a t able with
additional information summarizing policies and laws that require snow removal within 24
hours (or less) following the cessation of a snow or ice event.
Community Policy/Law
Chicago, IL Snow between 7a-7p; Remove by 10p • Snow between 7p-7a; Remove by 10a
All snow and ice must be removed
Oak Park, IL All snow must be removed within 12 hours after snowfall
Article IV, Sec 66.-6: “The occupant of every lot or premises adjoining any street, or
the owner of such lot or premises, if the same are not occupied, shall clear all ice and
snow from sidewalks adjoining such lot or premises within the time required in this
section. When any snow or ice shall cease to fall during the daylight hours, such snow
or ice shall be cleared from the sidewalks within 12 hours after such cessation. When a
fall of snow or ice shall have ceased during the nighttime, it shall be cleared from the
sidewalks by 6:00 p.m. of the following day.”
Madison, WI Removal by noon the day after accumulation
Chapter 10.28: “The owner of each lot or part of lot shall remove all snow and ice
upon the sidewalk abutting the premises which he or she owns not later than 12:00 noon
of the day after the snow or ice has accumulated on the sidew alk, regardless of the
source of accumulation. The owner of property abutting sidewalks on two intersecting
streets shall remove all snow and ice from the sidewalks of both streets, including that
portion of the sidewalks bordering the crosswalk, including the curb ramp, if any,
regardless of the source of the snow accumulation.”
Saint Paul, MN Removal within 24 hours
Chapter 113: “The owner or occupant of any building or lot abutting a public sidewalk
is responsible for and shall remove any accumulation of snow and/or ice from said
public sidewalk within twenty-four (24) hours after the snow and/or ice has ceased to
fall, gather or accumulate.”
Background:
At the January 13, 2020 meeting of the Administration & Public Works Committee, staff
provided an overview of changes to be made to the City Code to support the maintenance of
all transportation corridors in the City, notably the removal of snow and ice from public and
private sidewalks. Sidewalks create an interconnected network for transportation for people
requiring non-motorized transportation and movement (e.g. pedestrians, cyclists, users of
mobility-assist devices, etc.) The ability to utilize the sidewalk year round, regardless of
weather conditions is an important priority for the City. The current City Code only requires
snow and ice removal after a total of four inches (4”) of accumulation. While this threshold
may only be met a few times during the winter, sidewalks are often not passable after a few
inches of snow or even a few tenths of an inch of ice. They present hazardous and even
Page 3 of 8
A9.Page 93 of 192
dangerous conditions for those needing to utilize the sidewalk. The City’s 311 Center and
members of City Council receive a large volume of complaints after each winter weather
event. Unless the total threshold is met, there is little ability to require property
owners/responsible parties to remove snow.
After the most recent winter weather events from January 17 -18 and January 22-25, the City
received a total of 153 complaints regarding sidewalk conditions throughout Evanston.
Following the first event (1/17-1/21), the City had a total of 3.5 inches of snow and 0.22
inches of ice and received 99 complaints. Since the 4” threshold was not met at that time,
there was no ability to require property owners to remove the accumulation from sidewalks.
After the winter weather the City experienced on January 22 and 23, the City had reached the
4” threshold and inspectors were able to issue notices of violation. On Friday, January 2 4, 16
notices of violation were issued.
Attachments:
Ordinance 24-O-20 Amending City Code, Sidewalks Clear of Snow Ice and Dirt
Page 4 of 8
A9.Page 94 of 192
1/29/2020
6/15/2020
24-O-20
AN ORDINANCE
Amending Section 7-2-9-3, Sidewalks to be Clear of
Snow, Ice, Dirt and Weeds
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Subsection 7-2-9-3, “Sidewalks To Be Clear Of
Snow, Ice, Dirt and Weeds”, of the Evanston City Code of 2012, as amended, is hereby
further amended to read as follows:
7-2-9-3. – SIDEWALKS TO BE CLEAR OF SNOW, ICE, DIRT AND WEEDS.
A) Definitions: For purposes of this Section, the following terms shall have the
following meanings:
Sidewalk
That portion of the public right-of-way, between the curb
lines or the lateral lines of a roadway and the adjacent
property lines intended for the use of pedestrians
Carriage Walk
Walkways that connect the public sidewalk and the street
curb and the public sidewalk with the building structure.
Curb Walk Additional paved area directly adjacent to the curb that is
located between a grass or landscaped parkway and the
street. Distance from the parkway to the street measures
two feet (2’) or less.
A) B) Snow and Ice. Every owner, lessee, tenant, occupant or other person in
charge of any building or lot of ground in the city abutting upon any public way
or public place shall be responsible for the following as pertains to such building
or lot of ground: Whenever there is a snowfall with an accumulation of four (4)
inches or more every owner or occupant of a dwelling or other building, or
proprietor or lessee of any enclosed lot or premises, shall clear a path at least
thirty-six inches wide (36”) on the sidewalks in front of or adjoining such house,
Page 5 of 8
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24-O-20
~2~
building or premises of snow and ice. If such path connects to a sidewalk that
leads to a crosswalk or other defined area to cross a street at an intersection,
demonstrated best efforts (included but not limited to removal of snow, use of
sand, salt or similar deicing material) to remove the snow or ice from this area
must also be made so as to maintain the pedestrian path from the sidewalk to
the street. The path shall be created and cleared within twenty-four (24) hours
when there is an accumulation of four inches (4”) or greater snowfall, of the
cessation of any snowfall, ice formation event, or winter weather event resulting
in an accumulation and the path shall be maintained and clear of snow and ice.
If the snow and ice is hardened and congealed such that removal is unduly
burdensome or may damage the sidewalk, the sidewalk shall have sand, salt or
similar deicing material spread upon its surface. The path shall be cleared and
created to give access to abutting property and public ways. The requirements
herein do not pertain to curb walks and they are not required to be kept clear of
snow and/or ice. All landlords shall clear snow and ice from private sidewalks
and carriage walks, walkways, stairs, driveways, parking spaces, parking lots,
and similar areas on private property to permit access for tenants and invitees to
such private property.
If an owner, lessee, proprietor or occupant neglects or refuses to clear such
snow and/or ice, the City may clear such snow and/or ice or authorize some
person to do the same on behalf of the City. The City, in its sole discretion, may
issue notices of violation to an owner, lessee, proprietor, or occupant for
violations of this section. If the City's agent clears snow and/or ice, a notice of
lien of the cost and expense thereof incurred by the City shall be recorded by
filing a lien in the office of the Cook County Recorder of Deeds. The notice of lien
shall consist of a sworn statement setting out:
1. A description of the real estate sufficient for identification thereof;
2. The amount of money representing the cost and expense incurred or
payable for the service; and
3. The date when the cost and expense was incurred by the City.
Such notice shall be filed within sixty (60) days after the cost and expense is
incurred.
Upon payment of the cost and expense after the notice of lien was filed as
provided herein, the lien shall be released by the City or person in whose name
the lien was filed and the release shall be filed of record. Nothing in this section
imposes upon the City a duty of care or create a cause of action against the City
for personal injury or for damage to personal property due to natural
accumulations of snow and ice.
(B) (C) Dirt and Weeds. Every owner, lessee, proprietor or occupant under this
section shall keep sidewalks clear and free of all obstructions at all times,
including but not limited to, dirt and weeds.
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24-O-20
~3~
(C) (D) Off-Street Parking Areas. Every owner or occupant of any dwelling house or
other residential building, or proprietor or lessee of any business, commercial or
public premises within the City, shall clear the off-street parking spaces and
access thereto for spaces required to be provided under zoning or other City
codes for said premises of ice and snow within twenty-four (24) hours of any
four-inch (4”) or greater snowfall, ice event, or winter weather event.
(E)Violations: Any person found to have violated this subsection of the Code shall
be guilty of an offense punishable as follows:
1. The fine for a first violation is $50.00
2. The fine for a second violation is $200.00
3. The fine for a third and any subsequent violation is $450.00
A separate offense shall be deemed to have been committed upon each such
day such violation shall occur or continue.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: Ordinance 24-O-20 shall be in full force and effect after its
passage and approval.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Page 7 of 8
A9.Page 97 of 192
24-O-20
~4~
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 8 of 8
A9.Page 98 of 192
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Carlos Ruiz, Senior Planner/Preservation Coordinator
CC: Johanna Nyden, Community Development Director; Scott Mangum,
Planning and Zoning Manager; Mark C. Simon, Preservation
Commission Chair
Subject: Resolution 54-R-20 African American Heritage Sites
Date: June 22, 2020
Recommended Action:
The Preservation Commission and City staff recommend adoption of Resolution 54 -R-20
honoring African American Heritage Sites in Evanston, Illinois.
Council Action:
For Action
Summary:
The Evanston Preservation Commission unanimously supports the passage of the proposed
Resolution 54-R-20 to honor African American Heritage Sites in Evanston.
Following an Aldermanic referral, 5th Ward Alderman Robin Rue Simmons and Morris (Dino)
Robinson, Jr. of Shorefront Legacy Center approached the Commission a few months ago for
assistance in creating a framework to preserve and honor sites important to the history of
African American life in Evanston. For our initial meetings, we considered establis hing an
African American cultural district in Evanston somewhat similar to existing historic districts,
but we came to realize that the community was more interested in preserving their cultural
heritage than the architectural features of buildings and would prefer a different framework.
Without precluding the possibility that a historic structure could be landmarked if a future
need arose. Resolution 54-R-20 does not impose any restrictions or burdens on the
designated sites.
Although Resolution 54-R-20 will honor historic sites and existing buildings, the goal is to link
the history of African Americans in Evanston to the vibrant community existing in the city
today. Our hope is that by honoring historic sites and currently existing structures of
importance to the African American community, we will both support the current African
P1.Page 99 of 192
American community and bring to the attention of all Evanston residents the historic and
current vibrancy of African American life in Evanston.
Preservation Commissioners spent several hours assisting with that process and drafting, but
the future of this effort will belong wholly to the community. We hope that the Heritage Sites
can be used to promote walking tours, exhibits, and be part of a broader effort to promote this
rich cultural heritage. As this effort will require ongoing leadership, Resolution 54 -R-20
appoints Shorefront Legacy Center to administer this effort and keep it moving forward. We
have found Shorefront to be a wonderful repository of knowledge of the h istory of African
American Evanston and hope we can continue to help them educate all of Evanston about
this rich cultural heritage.
Resolution 54-R-20 also grants Shorefront Legacy Center the ability to honor more Heritage
Sites as the need or desire of the community may arise in the future.
Attachments:
Resolution 54-R-20, African American Heritage Sites
Page 2 of 10
P1.Page 100 of 192
6-11-20
~1~
54-R-20
A RESOLUTION
African American Heritage Sites
WHEREAS, recognizing the contributions of Evanston’s earliest African
American members who settled in Evanston as early as the 1850s and the contributions
of the African American community members throughout Evanston’s history, and the
need for greater awareness of such contributions, and expressing support for the
establishment of African American heritage sites;
WHEREAS, recognition of historic African American sites and structures
throughout all of Evanston will foster local pride and help maintain a sense of overall
community;
WHEREAS, significant African American buildings and sites are located in
downtown, north, south, east and west Evanston areas;
WHEREAS, the Fifth Ward continues to be a focal point of African American
community life in Evanston and contains many historic buildings and sites;
WHEREAS, we enhance our Evanston community by celebrating the role of
history in our lives and the contributions made by dedicated individuals in helping to
preserve the tangible aspects of the heritage that has shaped us as a people;
WHEREAS, the City of Evanston is home to many pioneering African American
residents who established and were involved in significant institutions both past and
present;
WHEREAS, Maria Murray was the first recorded African American resident in
1855 and lived at 325 Dempster Street;
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6-11-20
~2~
WHEREAS, Josephine Taylor owned and operated a business Downtown
Evanston in 1879 that was located at 323 Davis Street;
WHEREAS, Ebenezer A.M.E. and Second Baptist Church were the two earliest
established African American Churches in Evanston in 1882;
WHEREAS, Sandy Trent became Evanston’s first African American police officer
in 1894 and lived at 1815 Benson Avenue;
WHEREAS, the Fourth Annual Convention of the Illinois State Federation of
Colored Women’s Clubs was held in downtown Evanston in 1903;
WHEREAS, the Emerson Street Branch YMCA opened its doors as an
established segregated facility in 1914 and was located at 1014 Emerson Street;
WHEREAS, the Iroquois League, a home for non-live-in domestic workers was
established in 1917 and was located at 1125 Garnett Place;
WHEREAS, the Evanston Chapter NAACP was established first in 1918 and
chartered again in 1928;
WHEREAS, Edwin B. Jourdain, Jr. was elected as Evanston’s first African
American alderman in 1931 and lived at 2032 Darrow Avenue;
WHEREAS, Captain Fred Hutcherson was honored for his distinguished services
in the Royal Canadian Air Force Ferry command in 1942 and lived at 1902 Asbury
Avenue;
WHEREAS, Community Hospital was dedicated in 1952 that primarily serviced
the African American community and was located at 2026 Brown Avenue;
WHEREAS, Mayme F. Spencer was the First African American female alderman
elected in 1963;
Page 4 of 10
P1.Page 102 of 192
6-11-20
~3~
WHEREAS, Joseph E. Hill was appointed as Evanston’s first African American
Superintendent of School District 65;
WHEREAS, William H. Logan, Jr. was hired as Evanston’s first African American
Chief of Police in 1984 and Sanders Hicks as Evanston’s first African American Fire
Chief in 1987;
WHEREAS, Lorraine H. Morton was elected as Evanston’s first African American
mayor in 1993 and lived at 2206 Darrow Avenue;
WHEREAS, Actress Tina Lifford’s extensive acting career has found her in over
100 television and movie productions, and she lived at 2129 Church Street;
WHEREAS, the multiple sites, people and events throughout Evanston’s history
are too numerous to list;
WHEREAS, the culture and history of this vibrant community would be best
fostered by declaring a series of heritage sites and providing community support for
same rather than by creation of a historic district under Evanston’s Preservation Code;
WHEREAS, in respect and recognition of the passing of the November 12, 2002,
43-R-02 Evanston Resolution on Slave Reparations;
WHEREAS, in respect and recognition of the passing of the June 5, 2019, 58-R-
19 Evanston Resolution Commitment to End Structural Racism and Achieve Racial
Equity;
WHEREAS, in respect and recognition of the passing of the November 14, 2019,
126-R-19 Evanston Resolution Establishing a City of Evanston Funding Source
Devoted to Local Reparations;
Page 5 of 10
P1.Page 103 of 192
6-11-20
~4~
WHEREAS, the establishment of African American Heritage Sites will implement
one of the community benefit requirements of 126-R-19 Resolution as championed by
the African American community;
WHEREAS, the founding of Shorefront and the Shorefront Legacy Center in
2002 and its current role in the Evanston Community representing and upholding the
community’s input honoring the greater African American community;
WHEREAS, the initial programmatic objectives of the African American Heritage
Sites will include those described on the Program attached hereto and will expand in the
future as the community continues to recognize through a nomination and review
process established by Shorefront or a recognized successor;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The City of Evanston does hereby proclaim the establishment of the
African American Heritage Sites;
SECTION 2: That Shorefront (or future successor) will administer the
programmatic aspects of the African American Heritage Sites and establish a review
process for additional nominated sites.
SECTION 3: That the City of Evanston, the Evanston Preservation Commission
and Shorefront will act, in the spirit of this resolution, in a collaborative manner.
SECTION 4: That the City of Evanston is determined to preserve Evanston as a
diverse community and to safeguard equity for all of its residents.
SECTION 5: That this Resolution 54-R-20 shall be in full force and effect from
and after its passage and approval in the manner provided by law.
Page 6 of 10
P1.Page 104 of 192
6-11-20
~5~
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Eduardo Gomez, Deputy City Clerk
Adopted: __________________, 2020
Approved as to form:
______________________________
Kelley A. Gandurski, Corporation Counsel
Page 7 of 10
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6-11-20
~6~
Exhibit A
African American Heritage Sites
First Initial Sites for Public Recognition
The following initial sites this initiative intends to recognize for the African American
Heritage Sites honors several “firsts”. Future sites will be recognized in the future and
moving forward administrated through Shorefront through a nomination and review
process established by Shorefront or a recognized successor
Lorraine Hairston Morton
2206 Darrow Avenue
Educator, Alderman, and Evanston's first African American Mayor, Lorraine Hairston
Morton served the community for over 50 years. Morton was elected Mayor in 1993,
and re-elected in 1997, 2001, and 2005. She began as an educator at Foster School in
1953, and continued as a middle school teacher at Nichols and Chute, and principal of
Haven Middle School. While principal, she also served on Evanston's City Council as
Fifth Ward alderman for nine years before winning election as Mayor.
Edwin B. Jourdain, Jr.
2032 Darrow Avenue
Home of Edwin B. Jourdain, Jr. who was Evanston’s first African American alderman in
1931. Before he took seat, Harvard graduate Jourdain was a managing editor of the
Chicago Bee and Sports editor of the Chicago Defender. Jourdain was instrumental in
his fight against the city’s adoption of Jim Crow practices and championed
desegregating movie theaters, public beaches and other public areas, Jourdain held his
seat until 1947 years. He has served as the midwestern representative of the NAACP.
Jourdain died in 1984
Evanston Sanitarium
1918 Asbury Avenue
Established in 1914, the sanitarium opened to service the African American community.
The founding physicians, Dr. Isabella Garnett and Dr. Arthur Butler. The doctors and
their children lived in the house at the back of the lot. After Dr. Arthur Butler died in
1924, Dr. Isabella Garnett continued to run the hospital for six more years until the
facilities were renamed and then transferred to its new site at 2026 Brown Avenue.
Butler Livery Stable
914 Davis Street
Page 8 of 10
P1.Page 106 of 192
6-11-20
~7~
Henry Butler, along with a business partner, formed Butler Livery which remained in
operation from 1891 to 1930. The offices were located on Grove Street west of
Elmwood Avenue, and two stable locations in today’s downtown Evanston area: 914
Davis Street and 1024 Emerson Street. He and his wife, Mary, lived at 327 Dempster
Street.
Butler Groceries
1031 Sherman Avenue
Site of home and grocery business of Cornelius and Barbara Butler. Arriving in
Evanston in 1878 from Kenosha Wisconsin, they sold their farm and brought much of
their livestock by train to Evanston. Their sons later started their own businesses in
roofing and livery, most notable, Henry Butler’s Butler Livery Stable
Maria Murray Robinson and George Robinson
325 Dempster Street
Site home of Maria Murray Robinson and George Robinson. Maria was the first
recorded African American brought into Evanston as a indentured domestic in 1855 at
the age of 14. George Robinson came to Evanston in 1865.They later married and
moved into the 325 Dempster Street home. The Robinson’s were founding members of
Second Baptist Church in 1882.
William Twiggs Print Shop
1619 Sherman Avenue
After owning and operating his barbershop on Orrington Avenue just south of Davis
Street for eight years, William Twiggs opens a print business at 1619 Sherman Avenue.
There he produced two newspapers, the North Shore Colored American in 1904 and
the Reporter and Directory in 1909. He later moved his print business (and his home) in
1911 to 1315 Emerson Street. The building burnt down in 1956.
Ebenezer A.M.E Church
1813 Benson Avenue
Stemming from the early interest group, Ebenezer A.M.E. Church was formally
recognized on October 30, 1882. The Rev. George H. Hann was their first pastor.
During his tenure, the first house of worship was built at 1813 Benson Avenue between
Clark and University Place on land leased from Northwestern University. The frame
structure served the congregation until a fire destroyed the building in 1902. New land
was purchased in 1903 and its new structure was dedicated in 1908 at its present
location 1109 Emerson Street.
Page 9 of 10
P1.Page 107 of 192
6-11-20
~8~
Exhibit B
African American Heritage Sites
Proposed Markers and Information
The initial and future sites should have tangible and informational items for posterity,
distribution and education. Items can be, but not limited to the following:
1. Freestanding directional kiosk for self-guided tours located in public spaces
2. Website with map, site indicators and historical writeups
3. Brochure / nomination form containing website addresses and criteria for
nominating a site for inclusion
4. Unobtrusive markers at site locations
Page 10 of 10
P1.Page 108 of 192
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Melissa Klotz, Zoning Administrator
CC: Johanna Nyden, Community Development Director; Scott Mangum,
Planning & Zoning Manager
Subject: Ordinance 64-O-20 Granting a Special Use for a Child Residential
Care Home for Boys Hope Girls Hope of Illinois at 820 Gaffield Place
Date: June 22, 2020
Recommended Action:
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 64 -O-20
granting a special use for a Child Residential Care Home for Boys Hope Girls Hope of Illinois
at 820 Gaffield Place in the R4a General Residential District. The applicant ha s complied with
all zoning requirements and meets the Standards for special use for this district.
Council Action:
For Introduction
Summary:
Boys Hope Girls Hope of Illinois is a privately funded 501 (c)(3) college persistence program,
providing group homes, private education, and mentorship to academically -talented students
from challenged socio-economic backgrounds.
Boys Hope Girls Hope has been operating in Evanston for over 40 years and currently has
two boys homes on Gaffield Place (823 and 827 Gaffield) as well as one girls home on
Hinman Avenue (1127 Hinman). Boys Hope Girls Hope has 8 scholars and 3 staff at each
location. Each home has two full time and two part time Residential Counselors, living in the
same building as the scholars and providing 24/7 supervision in a family type setting.
The applicant proposes to temporarily utilize 820 Gaffield Place as a boys residence while
improvements are made to the two existing boys home locations at 823 and 827 Gaffield.
Once these improvements are made, 820 Gaffield Place will be used as one of two girls
residence homes, the other planned for 824 Gaffield Place to the west (separate spec ial use
request). The organization plans to then sell the Hinman Avenue location, creating an
institutional core on Gaffield Place that will allow for improved efficiency and level of service
P2.Page 109 of 192
for its resident scholars as well as an expanded girls program. The home is well suited for the
proposed use as it currently contains separate dwelling units on each floor. With minor
renovations, this will allow for separation of Residential Counselors and resident scholar
living space and while also providing shared common spaces for family-style meals and
homework time.
The applicant acknowledges the building is an Evanston Landmark and has no intentions of
altering the exterior of the building. City staff is not aware of any objections to the proposal,
and received multiple comments of support.
Legislative History:
June 2, 2020 - The Zoning Board of Appeals unanimously recommended approval of the
special use with the condition the project be developed in substantial compliance with the
documents and testimony on record.
June 2, 2020 ZBA Packet
Attachments:
Ordinance 64-O-20 Special Use for 820 Gaffield Place, Boys Hope Girls Hope
Findings For Special Use for 820 Gaffield Pl
ZBA Draft Meeting Minutes of June 2, 2020
Page 2 of 11
P2.Page 110 of 192
6/9/2020
64-O-20
AN ORDINANCE
Granting a Special Use Permit for a Child Residential Care Home
Located at 820 Gaffield Place in the R4a Residential District
(“Boys Hope Girls Hope of Illinois”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on June 2, 2020,
pursuant to proper notice, to consider case no. 20ZMJV-0018, an application filed by
Karen Croteau (the “Applicant”), contract purchaser of the property legally described in
Exhibit A, attached hereto and incorporated herein by reference, commonly known as
820 Gaffield Place (the “Subject Property”) and located in the R4a Residential District, for
a Special Use Permit to establish, pursuant to Subsection 6-8-6-3 of the Evanston City
Code, 2012, as amended (“the Zoning Ordinance”), a Child Residential Care Home on
the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Child Residential Care Home met the standards for Special Uses in Section 6-3-5 of the
Zoning Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of June 22, 2020, the Planning and
Development Committee of the City Council (“P&D Committee”) considere d the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approved the application in case no. 20ZMJV-0018; and
Page 3 of 11
P2.Page 111 of 192
64-O-20
~2~
WHEREAS, at its meetings of June 22 and July 13, 2020, the City Council
considered and adopted the respective records, findings, and recommendations of the
ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Child Residential Care Home on the Subject Property as applied for in case no.
20ZMJV-0018.
SECTION 3: Pursuant to Subsection 6-3-5 of the Zoning Ordinance, the
City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-5 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
Page 4 of 11
P2.Page 112 of 192
64-O-20
~3~
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid , such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 5 of 11
P2.Page 113 of 192
64-O-20
~4~
EXHIBIT A
LEGAL DESCRIPTION
Lot 31 in Gaffield’s Subdivision of Part of the South Half of the Southeast Quarter of the
Southwest Quarter of Section 7, Township 41 North, Range 14, East of the Third
Principal Meridian, in Cook County, Illinois.
PIN: 11-07-121-011-0000
COMMONLY KNOWN AS: 820 Gaffield Place, Evanston, Illinois.
Page 6 of 11
P2.Page 114 of 192
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on June 2, 2020, the Zoning Board of Appeals makes
the following findings of fact, reflected in the audio-visual recording of the hearings,
based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning
Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 6-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 6-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 6-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 6-0
Case Number: 20ZMJV-0018
Address or
Location:
820 Gaffield Pl.
Applicant: Karen Croteau, Boys Hope Girls Hope of Illinois
Proposed
Special Use:
Child Residential Care Home, Boys Hope Girls Hope of Illinois
Page 7 of 11
P2.Page 115 of 192
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 6-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 6-0
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 6-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 6-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 6-0
and, based upon these findings, and upon a vote
__6__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
_____ denial of the proposed special use
__x__ approval with conditions specifically:
1. Substantial compliance with the documents and testimony on record.
Attending: Vote:
Aye No
______ Max Puchtel _____ ____
___X___ Myrna Arevalo __X__ ____
___X___ Jill Zordan __X__ ____
___X___ Violetta Cullen __X__ ____
___X___ Lisa Dziekan __X__ ____
___X___ Mary McAuley __X__ ____
___X___ Kiril Mirintchev __X__ ____
Page 8 of 11
P2.Page 116 of 192
Page 1 of 3
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, June 2, 2020
7:00 PM
Via Virtual Meeting
Members Present: Mary McAuley, Violetta Cullen, Myrna Arevalo, Kiril Mirintchev,
Jill Zordan, Lisa Dziekan
Members Absent: Max Puchtel
Staff Present: S. Mangum, M. Klotz
Presiding Member: Violetta Cullen
_____________________________________________________________________
Declaration of Quorum
With a quorum present, Chair Cullen called the meeting to order at 7:00 p.m.
Suspension of Rules for digital meeting
Ms. McAuley motioned to suspend the rules to permit members to convene via virtual
meeting. Second by Ms. Zordan and approved 6-0.
Minutes
Ms. McAuley motioned to approve the meeting minutes of May 19, 2020. Second by Mr.
Mirintchev and approved 6-0.
Chair Cullen noted the two cases on the agenda are from the same applicant, for the
same use, on the same block next door, so both cases will be discussed together but
then will be reviewed separately for Standards and motions.
820 Gaffield Pl. ZBA 20ZMJV-0018
Karen Croteau, applicant, submits for a special use permit for a Child Residential Care
Home, Boys Hope Girls Hope of Illinois, in the R4a Residential District (Zoning Code
Section 6-8-6-2). The Zoning Board of Appeals makes a recommendation to City
Council, the determining body for this case.
AND
824 Gaffield Pl. ZBA 20ZMJV-0017
Karen Croteau, applicant, submits for a special use permit for a Child Residential Care
Home, Boys Hope Girls Hope of Illinois, in the R4a Residential District (Zoning Code
Section 6-8-6-2). The Zoning Board of Appeals makes a recommendation to City
Council, the determining body for this case.
Ms. Klotz read the cases into the record.
Chris Canning, attorney, explained the proposal:
Page 9 of 11
P2.Page 117 of 192
Page 2 of 3
Zoning Board of Appeals
As stated in the staff memo, the use is low intensity and indiscernible from typical
surrounding residential uses.
Each building will operate as a household unit with family-style dinner, homework
time, etc.
Karen Croteau, applicant, explained further:
The buildings operate as homes, not dorms or anything that feels institutional
Provide housing, education, and support for middle school through college years.
Provide private school for the scholars, family style housing, wholesome meals,
club sports, etc. and it is very structured.
There are 8 scholars per home and 3 full time residential counselors.
Many scholars provide babysitting services around the community.
Scholars do community service work with groups such as the YWCA.
820 Gaffield will be used as a swing house while existing BHGH buildings are
renovated with an end goal of selling the Hinman location.
Greg Miller, 1123 Hinman, provided details explaining what a great neighbor BHGH has
been for years on Hinman.
Jennifer O’Shaughnessy, 321 Davis St, BHGH Board Member & Vice Chair, explained
how she became involved with BHGH and her positive experiences with the group.
Ms. McAuley asked if there is concern for the boys housing to be near the girls housing
once it will all be on the same street, and the applicant responded the scholars are
allowed some freedom to make their own choices but it is not expected to be a problem.
The scholars are supervised but should not be too sheltered. It is an opportunity to
teach the scholars how to have healthy friendships and community relationships (they
are not allowed to date). The scholars have busy schedules any way with school and
extracurricular activities so there is not a lot of down time left.
Chair Cullen asked what physical changes will be made to the buildings, and the
applicant stated the outside of each structure will remain the same. Inside, the kitchen
and eating areas will be opened up so that they can easily teach cooking and family
meals, and other space will be an open study area. The first floor is common space,
second floor is where the scholars stay, and per DCFS regulations, the counselors stay
on the third floor (2-3 live in).
820 Gaffield is currently a 3-flat so it will be remodeled for a main kitchen on the first
floor, no kitchen on the second floor, and a small kitchenette for the counselors on the
third floor. 824 Gaffield is a very choppy 3 -flat so kitchens will be addressed similarly
and floor plans will be opened up. Both structures will gain a bathroom on the second
floor.
Ms. Dziekan noted 820 Gaffield is an historic landmark and asked if anything will be
done to the exterior. The applicant responded no changes are proposed other than
maintenance. 824 Gaffield is not a landmark and eventually the outside will be
improved. 824 Gaffield will be rehabbed in 2024.
Ms. Klotz read aloud the written comments of support that were submitted.
Page 10 of 11
P2.Page 118 of 192
Page 3 of 3
Zoning Board of Appeals
Ms. Klotz noted the Board should consider extending the special use approval for 824
Gaffield Pl. to December 31, 2024 to fit the applicant’s timeframe for rehabbing the
property. Typically, a special use expires after one year if a building permit is not
obtained or the use is not operating.
Deliberation:
Chair Cullen stated the proposal is a good use and is supported. Ms. McAuley and Ms
Dziekan agreed and noted this will be an improvement for the block. There do not
appear to be negative impacts. Ms. Zordan agreed and commended what Boys Hope
Girls Hope accomplishes. Mr. Mirintchev agreed and noted the use is beneficial to the
entire community. Ms. Arevalo agreed and likes the idea of creating a campus on the
block.
Standards for 820 Gaffield Pl.:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. McAuley motioned to recommend approval, and Ms. Dziekan seconded the motion
with the condition the project be developed in substantial compliance with the
documents and testimony on record.
Standards for 824 Gaffield Pl.:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. McAuley motioned to recommend approval, and Ms. Dziekan seconded the motion
with conditions:
1. Special Use Approval is extended until December 31, 2024 to allow for the
operational time-frame represented by the Applicant.
2. Substantial compliance with the documents and testimony on record.
Adjourn 8:05pm
Page 11 of 11
P2.Page 119 of 192
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Melissa Klotz, Zoning Administrator
CC: Johanna Nyden, Community Development Director; Scott Mangum,
Planning & Zoning Manager
Subject: Ordinance 65-O-20 granting a special use for a Child Residential Care
Home for Boys Hope Girls Hope of Illinois at 824 Gaffield Place
Date: June 22, 2020
Recommended Action:
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 65 -O-20
granting a special use for a Child Residential Care Home at 824 Gaffield Place in the R4a
General Residential District. The applicant has complied with all zoning requiremen ts and
meets the Standards for approval for the district.
Council Action:
For Introduction
Summary:
Boys Hope Girls Hope of Illinois is a privately funded 501 (c)(3) college persistence program,
providing group homes, private education, and mentorship to academically -talented students
from challenged socio-economic backgrounds.
Boys Hope Girls Hope has been operating in Evanston for over 40 years and currently has
two boys homes on Gaffield Place (823 and 827 Gaffield) as well as one girls home on
Hinman Avenue (1127 Hinman). Boys Hope Girls Hope has 8 scholars and 3 staff at each
location. Each home has two full time and two part time Residential Counselors, living in the
same building as the scholars and providing 24/7 supervision in a family type setting.
The applicant proposes to temporarily utilize 820 Gaffield Place as a boys residence while
improvements are made to the two existing boys home locations at 823 and 827 Gaffield. 820
Gaffield will then become the new girls residence and then the program will expand with a
second girls residence at 824 Gaffield.
P3.Page 120 of 192
Since 824 Gaffield will be the last renovated and utilized building within the Boys Hope Girls
Hope campus, it is expected to be renovated and then used as a Child Residential Care
Home in 2024. The Zoning Board recommends extending the typical special use time frame
to December 31, 2024 so that the special use approval does not expire prior to the rehab or
occupancy of 824 Gaffield as a Child Residential Care Home. The Zoning Ordinance states
inactive special uses expire after one year unless otherwise specified.
The home is well suited for the proposed use as it currently contains separate dwelling units
on each floor. The property will undergo moderate renovations to open the floor plan in a way
that allows for separation of Residential Counselors and resident scholar living space while
also providing shared common space for family-style meals and homework time. Exterior
improvements will be made to the property.
City staff is not aware of any objections to the proposal, and received multiple comments of
support.
Legislative History:
June 2, 2020 - The Zoning Board of Appeals unanimously recommended approval of the
special use with conditions:
1. Special Use shall not expire prior to December 31, 2024 to allow for the operational
time-frame represented by the Applicant.
2. Substantial compliance with the documents and testimony on record.
June 2, 2020 ZBA Packet
Attachments:
Ordinance 65-O-20 Special Use for 824 Gaffield Place, Boys Hope Girls Hope
Findings For Special Use for 824 Gaffield Pl
ZBA Draft Meeting Minutes of June 2, 2020
Page 2 of 11
P3.Page 121 of 192
6/9/2020
65-O-20
AN ORDINANCE
Granting a Special Use Permit for a Child Residential Care Home
Located at 824 Gaffield Place in the R4a Residential District
(“Boys Hope Girls Hope of Illinois”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on June 2, 2020,
pursuant to proper notice, to consider case no. 20ZMJV-0017, an application filed by
Karen Croteau (the “Applicant”), contract purchaser of the property legally described in
Exhibit A, attached hereto and incorporated herein by reference, commonly known as
824 Gaffield Place (the “Subject Property”) and located in the R4a Residential District, for
a Special Use Permit to establish, pursuant to Subsection 6-8-6-3 of the Evanston City
Code, 2012, as amended (“the Zoning Ordinance”), a Child Residential Care Home on
the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Child Residential Care Home met the standards for Special Uses in Section 6-3-5 of the
Zoning Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of June 22, 2020, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approved the application in case no. 20ZMJV-0017; and
Page 3 of 11
P3.Page 122 of 192
65-O-20
~2~
WHEREAS, at its meetings of June 22 and July 13, 2020 , the City Council
considered and adopted the respective records, findings, and recommendations of the
ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Child Residential Care Home on the Subject Property as applied for in case no.
20ZMJV-0017.
SECTION 3: Pursuant to Subsection 6-3-5 of the Zoning Ordinance, the
City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-5 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Special Use Approval Extension: Special Use shall not expire prior to
December 31, 2024 to allow for the operational time -frame represented by the
Applicant.
C. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
Page 4 of 11
P3.Page 123 of 192
65-O-20
~3~
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid , such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 5 of 11
P3.Page 124 of 192
65-O-20
~4~
EXHIBIT A
LEGAL DESCRIPTION
Lot 32 in Gaffield’s Subdivision of Part of the South Half of the Southeast Quarter of the
Southwest Quarter of Section 7, Township 41 North, Range 14, East of the Third
Principal Meridian, in Cook County, Illinois.
PIN: 11-07-121-010-0000
COMMONLY KNOWN AS: 824 Gaffield Place, Evanston, Illinois.
Page 6 of 11
P3.Page 125 of 192
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on June 2, 2020, the Zoning Board of Appeals makes
the following findings of fact, reflected in the audio-visual recording of the hearings,
based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning
Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 6-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 6-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 6-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 6-0
Case Number: 20ZMJV-0017
Address or
Location:
824 Gaffield Pl.
Applicant: Karen Croteau, Boys Hope Girls Hope of Illinois
Proposed
Special Use:
Child Residential Care Home, Boys Hope Girls Hope of Illinois
Page 7 of 11
P3.Page 126 of 192
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 6-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 6-0
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 6-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 6-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 6-0
and, based upon these findings, and upon a vote
__6__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
_____ denial of the proposed special use
__x__ approval with conditions specifically:
1. Special Use shall not expire prior to December 31, 2024 to allow for the
operational time-frame represented by the Applicant.
2. Substantial compliance with the documents and testimony on record.
Attending: Vote:
Aye No
______ Max Puchtel _____ ____
___X___ Myrna Arevalo __X__ ____
___X___ Jill Zordan __X__ ____
___X___ Violetta Cullen __X__ ____
___X___ Lisa Dziekan __X__ ____
___X___ Mary McAuley __X__ ____
___X___ Kiril Mirintchev __X__ ____
Page 8 of 11
P3.Page 127 of 192
Page 1 of 3
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES
ZONING BOARD OF APPEALS
Tuesday, June 2, 2020
7:00 PM
Via Virtual Meeting
Members Present: Mary McAuley, Violetta Cullen, Myrna Arevalo, Kiril Mirintchev,
Jill Zordan, Lisa Dziekan
Members Absent: Max Puchtel
Staff Present: S. Mangum, M. Klotz
Presiding Member: Violetta Cullen
_____________________________________________________________________
Declaration of Quorum
With a quorum present, Chair Cullen called the meeting to order at 7:00 p.m.
Suspension of Rules for digital meeting
Ms. McAuley motioned to suspend the rules to permit members to convene via virtual
meeting. Second by Ms. Zordan and approved 6-0.
Minutes
Ms. McAuley motioned to approve the meeting minutes of May 19, 2020. Second by Mr.
Mirintchev and approved 6-0.
Chair Cullen noted the two cases on the agenda are from the same applicant, for the
same use, on the same block next door, so both cases will be discussed together but
then will be reviewed separately for Standards and motions.
820 Gaffield Pl. ZBA 20ZMJV-0018
Karen Croteau, applicant, submits for a special use permit for a Child Residential Care
Home, Boys Hope Girls Hope of Illinois, in the R4a Residential District (Zoning Code
Section 6-8-6-2). The Zoning Board of Appeals makes a recommendation to City
Council, the determining body for this case.
AND
824 Gaffield Pl. ZBA 20ZMJV-0017
Karen Croteau, applicant, submits for a special use permit for a Child Residential Care
Home, Boys Hope Girls Hope of Illinois, in the R4a Residential District (Zoning Code
Section 6-8-6-2). The Zoning Board of Appeals makes a recommendation to City
Council, the determining body for this case.
Ms. Klotz read the cases into the record.
Chris Canning, attorney, explained the proposal:
Page 9 of 11
P3.Page 128 of 192
Page 2 of 3
Zoning Board of Appeals
As stated in the staff memo, the use is low intensity and indiscernible from typical
surrounding residential uses.
Each building will operate as a household unit with family-style dinner, homework
time, etc.
Karen Croteau, applicant, explained further:
The buildings operate as homes, not dorms or anything that feels institutional
Provide housing, education, and support for middle school through college years.
Provide private school for the scholars, family style housing, wholesome meals,
club sports, etc. and it is very structured.
There are 8 scholars per home and 3 full time residential counselors.
Many scholars provide babysitting services around the community.
Scholars do community service work with groups such as the YWCA.
820 Gaffield will be used as a swing house while existing BHGH buildings are
renovated with an end goal of selling the Hinman location.
Greg Miller, 1123 Hinman, provided details explaining what a great neighbor BHGH has
been for years on Hinman.
Jennifer O’Shaughnessy, 321 Davis St, BHGH Board Member & Vice Chair, explained
how she became involved with BHGH and her positive experiences with the group.
Ms. McAuley asked if there is concern for the boys housing to be near the girls housing
once it will all be on the same street, and the applicant responded the scholars are
allowed some freedom to make their own choices but it is not expected to be a problem.
The scholars are supervised but should not be too sheltered. It is an opportunity to
teach the scholars how to have healthy friendships and community relationships (they
are not allowed to date). The scholars have busy schedules any way with school and
extracurricular activities so there is not a lot of down time left.
Chair Cullen asked what physical changes will be made to the buildings, and the
applicant stated the outside of each structure will remain the same. Inside, the kitchen
and eating areas will be opened up so that they can easily teach cooking and family
meals, and other space will be an open study area. The first floor is common space,
second floor is where the scholars stay, and per DCFS regulations, the counselors stay
on the third floor (2-3 live in).
820 Gaffield is currently a 3-flat so it will be remodeled for a main kitchen on the first
floor, no kitchen on the second floor, and a small kitchenette for the counselors on the
third floor. 824 Gaffield is a very choppy 3 -flat so kitchens will be addressed similarly
and floor plans will be opened up. Both structures will gain a bathroom on the second
floor.
Ms. Dziekan noted 820 Gaffield is an historic landmark and asked if anything will be
done to the exterior. The applicant responded no changes are proposed other than
maintenance. 824 Gaffield is not a landmark and eventually the outside will be
improved. 824 Gaffield will be rehabbed in 2024.
Ms. Klotz read aloud the written comments of support that were submitted.
Page 10 of 11
P3.Page 129 of 192
Page 3 of 3
Zoning Board of Appeals
Ms. Klotz noted the Board should consider extending the special use approval for 824
Gaffield Pl. to December 31, 2024 to fit the applicant’s timeframe for rehabbing the
property. Typically, a special use expires after one year if a building permit is not
obtained or the use is not operating.
Deliberation:
Chair Cullen stated the proposal is a good use and is supported. Ms. McAuley and Ms
Dziekan agreed and noted this will be an improvement for the block. There do not
appear to be negative impacts. Ms. Zordan agreed and commended what Boys Hope
Girls Hope accomplishes. Mr. Mirintchev agreed and noted the use is beneficial to the
entire community. Ms. Arevalo agreed and likes the idea of creating a campus on the
block.
Standards for 820 Gaffield Pl.:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. McAuley motioned to recommend approval, and Ms. Dziekan seconded the motion
with the condition the project be developed in substantial compliance with the
documents and testimony on record.
Standards for 824 Gaffield Pl.:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. McAuley motioned to recommend approval, and Ms. Dziekan seconded the motion
with conditions:
1. Special Use Approval is extended until December 31, 2024 to allow for the
operational time-frame represented by the Applicant.
2. Substantial compliance with the documents and testimony on record.
Adjourn 8:05pm
Page 11 of 11
P3.Page 130 of 192
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Scott Mangum, Planning & Zoning Administrator
CC: Johanna Leonard, Community Development Director
Subject: Ordinances 58-O-20 and 59-O-20 Authorizing Text Amendments to the
Zoning Ordinance regarding the Classification of Minor and Major
Variations and Residential Care Homes
Date: June 22, 2020
Recommended Action:
Plan Commission and staff recommend approval of Ordinance 58-O-20 authorizing City-
initiated Text Amendments to the Zoning Ordinance, Title 6 of the City Code, to Chapter 3
(Implementation and Administration) regarding the classification and administration of Minor
and Major Variations and Ordinance 59-O-20 authorizing revisions to Chapter 4 (General
Provisions) regarding Residential Care Homes and Transitional Treatment Facilities in the
R4a, General Residential Zoning District.
Council Action:
For Action
Summary:
During the February 24, 2020 Planning and Development Committee meeting, the Committee
provided positive feedback regarding several possible text amendments proposed by staff to
clarify existing zoning regulations and reduce process time for variation case s. Many of these
changes address variances that are generally approved with limited discussion and little to no
public comment. These proposed changes would reduce resident and business zoning and
permitting review time as well as reduce staff time spent p reparing memos and public
notices, thereby affording staff time for other activities.
The Zoning Ordinance lists certain types of variation requests that are eligible for the Minor
Variation process. The Minor Variation process is approximately 30 -45 days, including mailed
public notice, with a determination made by the Zoning Administrator which may be appealed
to the Zoning Board of Appeals (ZBA). The application fee for a Minor Variation is $275. A
Major Variation that is determined by the ZBA typical ly takes 60-75 days with a $385
P4.Page 131 of 192
application fee and a Major Variation determined by the City Council typically takes 90 -120
days.
The amendments would not change any zoning regulations such as building setbacks,
building height, or parking requirements, however, they would reclassify some variations so
that the review and decision-making process would be conducted by a different entity.
In summary, the following Major Variation that currently requires City Council approval would
now be decided by the Zoning Board of Appeals:
• Parking for single and two-family residential (1 case in 2019, 2 cases in 2018, 2 cases
in 2017, 3 cases in 2016)
The following Major Variations that currently require ZBA approval would now be decided by
the Zoning Administrator as Minor Variations:
• All accessory structures for single and two-family residential (2 cases in 2016)
• All yard obstructions for single and two-family residential (1 case in 2019)
• All upper floor setback variations above an existing lower floor for single an d two-
family residential (1 case in 2019, 2 cases in 2017, 4 cases in 2016)
Proposal Overview:
Specific changes to the Ordinance with additions underlined and deletions struck -through are
found in the attachment. Descriptions of the changes with explanations are found below.
Clarify: All accessory structure variation requests (for single family residential and
two-family residential) are Minor Variations.
Most of the listed Minor Variations may be processed as Minor only if the zoning regulation is
exceeded by 35% or less. The Zoning Ordinance is unclear whether the 35% cutoff applies to
accessory structures such as detached garages, decks, and patios, or if such accessory
structures are eligible for Minor Variations regardless of how much the regulation is
exceeded. Staff policy for the last five years or more has been to process all accessory
structure variation requests (for single-family residential and two-family residential) as Minor
Variations. This text amendment would not change any policy but would clarify the current
staff interpretation.
Change: All yard obstruction variation requests (for single-family residential and two-
family residential) are Minor Variations.
The Zoning Ordinance currently allows yard obstructions (eaves, bay windows without
foundations, chimneys) as Minor Variations when the zoning regulation (typically a setback)
is exceeded by 35% or less. Any request for a yard obstruction that exceeds the zoning
regulation by more than 35% must be processed as a Major Variation and is determined by
the ZBA. Yard obstructions are minimal in impact and therefore should process as Minor
Variations. This text amendment would change the curre nt variation process for certain
proposals and would result in a quicker process and reduced fees for the applicant, and less
staff time processing the request.
Change: All accessory structure variation requests (including multiple family
residential and commercial) are Minor Variations.
Page 2 of 18
P4.Page 132 of 192
The Zoning Ordinance specifies only single-family residential and two-family residential uses
may request Minor Variations. Any request for a variation for multiple family residential or
commercial uses (except for fence variations) must process as Major V ariations with a final
determination by the ZBA. Accessory structure requests such as sheds, patios, decks, and
pergolas, are minimal in impact and therefore should process as Minor Variations. This text
amendment would change the current variation process for certain proposals and would
result in a quicker process and reduced fees for the applicant, and less staff time processing
the request.
Change: All setback variation requests (for single -family residential and two-family
residential) for upper floors that align with a floor below are Minor Variations.
The Zoning Ordinance currently allows setback variations as Minor Variations when the
zoning regulation is exceeded by 35% or less, except for second floors above existing legally
nonconforming first floors where a side yard setback of at least 3' exists (35% cutoff of a 5'
side yard setback requirement is 3.25' but at a second floor the cutoff is changed to 3' which
is a 40% cutoff). Requests for additions that align with the floor below are common sinc e it is
structurally difficult and aesthetically odd to design an upper floor that is pulled in from
existing load bearing exterior walls. Such requests have been approved 100% of the time by
the ZBA in the last eight years or more. This text amendment wou ld change the current
variation process for certain proposals and would result in a quicker process and reduced
fees for the applicant, and less staff time processing the request.
Change: Parking variation requests (for single-family residential and two-family
residential) are determined by the ZBA.
The Zoning Ordinance currently requires all variations related to parking (number of parking
spaces, location of spaces, setbacks, size of spaces) to be Major Variations that are heard by
the ZBA as the recommending body, and then proceed on for a final determination by City
Council. Most parking variations for single-family residential and two-family residential are
requests to reduce setbacks to fit an open parking pad, or are to reduce the required number
of parking spaces by one. Since these requests are minimal in nature and can be mitigated
by utilizing public transportation or by providing affordable dwelling units, the ZBA could be
the final determining body. Parking variation requests for multiple famil y residential and
commercial (typically larger requests with greater impact) should continue to be determined
by City Council. This text amendment would change the current variation process for certain
proposals and would eliminate approximately 1.5 months of process time for the applicant,
less staff time processing the request, and would reduce the number of variation requests on
the P&D/City Council agenda.
Clarify/Change: Distance requirement for Residential Care Homes and Transitional
Treatment Facilities in the R4a General Residential District.
The Zoning Ordinance features a 900' separation requirement for all Residential Care Homes
(Category I and II), Child Residential Care Homes, and Transitional Treatment Facilities. The
distance requirement is required in all residential districts (and certain other districts).
However, the R4a District was established in 2005, after the current Zoning Ordinance that
was adopted in 1993, and inadvertently left the R4a District out of the distance requirement
code section. The R4a District is the only residential district that is not specifically listed with
the distance requirement, and therefore should be added for consistency. This text
amendment would change the current regulation in the R4a District by bringi ng it into
Page 3 of 18
P4.Page 133 of 192
conformity with the other residential districts and clarifying the intent of the original regulation
with the 900' distance requirement.
Standards of Approval
The proposed Zoning Ordinance Text Amendment to revise procedures for variations and
residential care homes meets the standards for approval of amendments per Section 6 -3-4-5-
of the City Code. The proposal is consistent with the goals, objectives, and policies of the
Comprehensive efficiencof increased its through Plan General promotion to related y
application processing and review. The proposal will have no effect on the overall character
of existing development, presence of adverse effects on the value of adjacent properties, and
adequacy of public facilities and services.The proposed text amendment will not have any
adverse effects on the values of the properties in the area and ensure that there is
consistency within existing Zoning Code regulations.
Legislative History:
May 13, 2020 - The Plan Commission unanimously recommended approval of the proposed
Text Amendment to the Zoning Ordinance.
Attachments:
58-O-20 Amending Title 6 Chapter 3 Zoning of the City Code
59-O-20 Amending Title 6 Chapter 4 General Provisions
Draft Minutes of the May 13, 2020 Plan Commission Meeting
Page 4 of 18
P4.Page 134 of 192
5/26/2020
58-O-20
AN ORDINANCE
Amending Title 6, Chapter 3 “Implementation and Administration”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: City Code Section 6-3-1-4 “Zoning Board of Appeals”, of the
Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
6-3-1-4. - ZONING BOARD OF APPEALS.
The responsibilities of the Zoning Board of Appeals are to:
(A) Approve, approve with conditions, or disapprove any application for major
variation, and any combined application for a major and minor variation pursuant
to Section 6-3-8, except when such application pertains to off-street parking and
loading for all uses other than single-family and two-family residential, and height
beyond fifty (50) feet.
(B) Approve, approve with conditions, or disapprove any application for a family
necessity variation.
(C) Hear and make recommendations to the City Council regarding any application
for a major variation pertaining to off-street parking and loading for all uses other
than single-family and two-family residential and height beyond fifty (50) feet
pursuant to Section 6-3-8.
(D) Hear and make recommendations to the City Council regarding any application
for a special use (except a planned development) pursuant to Section 6 -3-5.
(E) Hear and decide any appeal from Zoning Administrator decisions regarding any
application for a minor variation and fence variation pur suant to Section 6-3-8.
(F) Hear and decide any appeal from any order or final decision made by the Zoning
Administrator in the administration or enforcement of the Zoning Ordinance
pursuant to Section 6-3-11, except for an appeal of a decision based on the
review and recommendation of the Design and Project Review Committee Site
Plan and Appearance Review Committee.
Page 5 of 18
P4.Page 135 of 192
58-O-20
~2~
(G) Hear and decide or make recommendations on any other matters referred
to it by the City Council.
SECTION 2: City Code Section 6-3-1-6 “City Council,” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-3-1-6. - CITY COUNCIL.
The City Council:
(A) Approves or disapproves any application for an amendment to the Zoning
Ordinance, major variation pertaining to off-street parking and loading for all uses
other than single-family and two-family residential, height beyond fifty (50) feet,
special use (including a planned development), and unique use.
(B) Approves or disapproves any combined application for a special use and
variation(s) and any application for a major variation and a major variation
pertaining to off-street parking and loading for all uses other than single-family
and two-family residential, or height beyond fifty (50) feet.
(C) Hears and decides, through its Planning and Development Committee, any
appeal from a decision of the Zoning Administrator regarding an application for a
substitution for an existing special use and an application for a temporary use.
(D) Take such other actions not delegated to other bodies that may be desirable and
necessary to implement the provisions of this Ordinance.
SECTION 3: City Code Section 6-3-8-2 “Authority,” of the Evanston City
Code of 2012, as amended, is hereby further amended as follows:
6-3-8-2. – AUTHORITY.
The Zoning Administrator, the Zoning Board of Appeals, and the City Council, as the
case may be, are authorized to approve, approve with conditions, or deny requested
variations in accordance with the provisions of this Section 6 -3-8 as follows:
(A) The Zoning Administrator is delegated the authority to grant "minor variations" and
"fence variations" as defined in Section 6-3-8-3 of this Chapter;
(B) Zoning Board of Appeals is delegated the authority to hear appeals from decisions
of the Zoning Administrator regarding minor variations and fence variations, to
grant family necessity variations, and to grant "major variations," as defined in
Section 6-3-8-3 of this Chapter, except as limited below, and combined
applications for major and minor variations; and
Page 6 of 18
P4.Page 136 of 192
58-O-20
~3~
(C) The City Council shall retain the authority to grant major variations pertaining to
off street parking for all uses other than single-family and two-family residential,
off street loading, height beyond fifty (50) feet, including within that measurement
any height otherwise excluded because the story provides required parking, and
townhouse orientation.
SECTION 4: City Code Section 6-3-8-3 “Authorized Variations ,” of the
Evanston City Code of 2012, as amended, is hereby further amended as follows:
The following variations from this Ordinance are authorized:
6-3-8-3. – AUTHORIZED VARIATIONS.
The following variations from this Ordinance are authorized:
(A) Minor Variations:
1. Minor Variations consisting of the following types shall be for all uses
(residential and commercial) unless specified differently below:
a) Accessory structure requirements.
b) Yard obstruction requirements beyond those permitted in Section 6-4-1-9(B).
c) Setbacks necessary for an upper floor to align with a legally nonconforming
setback below (for single family and two-family uses only).
2. Minor variations consisting of the following types shall be for single -family and
two-family uses only and may be granted up to a maximum of thirty-five percent
(35%) unless specified differently below :
a) 1. Front, side, and rear yards and setbacks , including those interior side
yard and setback variations necessary for second floor additions to principal
structures that are legally nonconforming ground floor setbacks with respect
to required interior side yards and that have existing interior side yards no
less than three (3) feet deep.
b) 2. Height.
3. Minimum setbacks between principal and accessory structures.
4. Other accessory structure requirements.
c) 5. Lot width.
d) 6. Building Gross lot coverage including impervious surface.
e) Impervious surface.
Page 7 of 18
P4.Page 137 of 192
58-O-20
~4~
f) 7. Dormer size and location.
g) 8. Modification of a residence to meet the special needs of the disabled.
(B) Fence Variations: Variations from the requirements for fences, set forth in Section
6-4-6-7, "Special Regulations Applicable To Fences," of this Title may be granted
subject to the standards and conditions of Subsection 6-3-8-12(B) and Section 6-
3-8-14 of this Chapter.
(C) Family Necessity Variations: The types of m inor variations listed in Subsection (A)
of this Section may be granted in excess of the maximum of twenty percent
(20%) for single-family and two-family uses and residential care homes only,
subject to the procedures and standards set forth in Section 6 -3-8-7 and
Subsection 6-3-8-12(D) of this Chapter respectively in order to:
1. Modify a residence to meet the special living needs of the disabled.
2. Modify a residence to provide space for an elderly parent to live with the
family of his or her child.
3. Modify a residence to accommodate a growing family or to alleviate an
inconvenience.
(D) Major Variations: "Major variations" shall be defined as all variations other than
minor variations and fence variations, and shall be limited to the following:
1. Yards and setbacks.
2. Height.
3. Lot size, width and depth (including flag lots).
4. Lot coverage including impervious surface and/or floor area ratio.
5. Off-street parking and loading.
6. Home occupations.
7. Townhouse orientation.
8. Expansion, alteration, and/or enlargement of legal, nonconforming
residential uses that contain no more than four (4) dwelling units and zero (0)
lodging rooms/rooming units, and/or construction of accessory uses to such
legal, nonconforming residential uses.
9. Open front porch setback.
Page 8 of 18
P4.Page 138 of 192
58-O-20
~5~
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: This Ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 8: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 9 of 18
P4.Page 139 of 192
5/26/2020
59-O-20
AN ORDINANCE
Amending Title 6, Chapter 4 “General Provisions”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: City Code Section 6-4-4-3 “Child Residential Care Homes
Authorized as Permitted Uses In Residential Districts,” of the Evanston City Code of
2012, as amended, is hereby further amended as follows:
6-4-4-3. – CHILD RESIDENTIAL CARE HOMES AUTHORIZED AS PERMI TTED
USES IN RESIDENTIAL DISTRICTS.
Child residential care homes may be permitted, as a special use, upon the
issuance of a license pursuant to Section 6-4-4-2 of this Chapter, in the R1, R2, R3, R4,
R4a, R5 and R6 districts; provided, however, that child residential care homes are not
located within nine hundred (900) feet of another child residential care home, residential
care home, transitional treatment facility, or an existing childcare institution.
SECTION 2: City Code Section 6-4-4-4 “Residential Care Homes
(Category I – Four to Eight Residents) Authorized as Permitted Uses In Certain
Residential and Nonresidential Districts,” of the Evanston City Code of 2012, as
amended, is hereby further amended as follows:
6-4-4-4. – RESIDENTIAL CARE HOMES (CATEGORY I – FOUR TO EIGHT
RESIDENTS) AUTHORIZED AS PERMITTED USES IN CERTAIN RESIDENTIAL
AND NONRESIDENTIAL DISTRICTS.
Residential care homes (category I) shall be permitted, as of right, upon the
issuance of a license pursuant to Section 6-4-4-2 of this Chapter, in the R1, R2, R3, R4,
R4a, R5, R6, B1, B2, B3, C1a, D1, D2, D3, D4, MU, MXE, T1 and T2 districts; provided,
however, that residential care homes (category I) established in the B1, B2, B3, C1a,
D2, D3, and D4 districts, shall be located above the ground floor and further provided
that no residential care homes (category I) shall be permitted within nine hundred (900)
feet of another residential care home or transitional treatment facility.
Page 10 of 18
P4.Page 140 of 192
59-O-20
~2~
SECTION 3: City Code Section 6-4-4-6 “Residential Care Homes
(Category II – Nine to Fifteen Residents) Authorized as Permitted Uses In Certain
Residential and Nonresidential Districts,” of the Evanston City Code of 2012, as
amended, is hereby further amended as follows:
6-4-4-6. – RESIDENTIAL CARE HOMES (CATEGORY II – NINE TO FIFTEEN
RESIDENTS) AUTHORIZED AS PERMITTED USES IN CERTAIN RESIDENTIAL
AND NONRESIDENTIAL DISTRICTS.
Residential care homes (category II) shall be permitted, as of right, upon the
issuance of a license pursuant to Section 6-4-4-2 of this Chapter, in the R4, R4a, R5,
R6, D1, MU, and MXE districts; provided, however, that no residential care homes
(category II) shall be permitted within nine hundred (900) feet of another residential care
home or transitional treatment facility.
SECTION 4: City Code Section 6-4-5-3 “Transitional Treatment Facilities
(Category I – Four to Eight Residents) Authorized As Specia l Uses In Certain
Residential Districts,” of the Evanston City Code of 2012, as amended, is hereby further
amended as follows:
6-4-5-3. – TRANSITIONAL TREATMENT FACILITIES (CATEGORY I – FOUR TO
EIGHT RESIDENTS) AUTHORIZED AS SPECIAL USES IN CERTAIN RESIDENTIAL
DISTRICTS.
A transitional treatment facility (category I) may be permitted as a special use
pursuant to the provisions set forth in Section 6-3-5, "Special Uses," of this Title and
upon issuance of a license pursuant to Section 6 -4-5-2 of this Chapter, in the R1, R2,
R3, R4, R4a, R5, R6, MU, MUE, MXE, T1, and T2 districts; provided, however, that no
transitional treatment facility (category I) shall be permitted within nine hundred (900)
feet of another transitional treatment facility or a res idential care home.
SECTION 5: City Code Section 6-4-5-4 “Transitional Treatment Facilities
(Category II – Nine to Fifteen Residents) Authorized As Special Uses In Certain
Residential Districts,” of the Evanston City Code of 2012, as amended, is hereby fu rther
amended as follows:
Page 11 of 18
P4.Page 141 of 192
59-O-20
~3~
6-4-5-4. - TRANSITIONAL TREATMENT FACILITIES (CATEGORY II - NINE TO
FIFTEEN RESIDENTS) AUTHORIZED AS SPECIAL USES IN CERTAIN
RESIDENTIAL DISTRICTS.
A transitional treatment facility (category II) may be permitted as a special use
pursuant to the provisions set forth in Section 6-3-5, "Special Uses," of this Title and
upon issuance of a license pursuant to Section 6 -4-5-2 of this Chapter, in the R4, R4a,
R5, R6, MU, MUE, MXE, T1, and T2 districts; provided, however, that no transitional
treatment facility (category II) shall be permitted within nine hundred (900) feet of
another transitional treatment facility or a residential care home.
SECTION 6: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 7: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 8: This Ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 9: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
Page 12 of 18
P4.Page 142 of 192
59-O-20
~4~
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 13 of 18
P4.Page 143 of 192
DRAFT- NOT APPROVED
Page 1 of 5
Plan Commission Minutes 5/13/20
MEETING MINUTES
PLAN COMMISSION
Wednesday, May 13, 2020
7:00 P.M.
Virtual Meeting through Zoom Platform
Members Present: Peter Isaac (Chair), Jennifer Draper, George Halik, John Hewko,
Brian Johnson, Jane Sloss
Members Absent:
Staff Present: Scott Mangum, Planning and Zoning Manager
Meagan Jones, Neighborhood and Land Use Planner
Kelley Gandurski, Corporation Counsel
Presiding Member: Chair Isaac
1. CALL TO ORDER / DECLARATION OF QUORUM
Chair Isaac called the meeting to order at 7:03 P.M. Ms. Jones called the roll and a
quorum was established.
2. SUSPENSION OF THE RULES Members participating electronically or by
telephone
Commissioner Johnson made a motion to suspend the rules to allow for electronic or
telephone participation. Seconded by Commissioner Hewko. A voice vote was taken
and the motion passed, 6-0.
3. APPROVAL OF MEETING MINUTES: February 26, 2020 and March 11, 2020.
Commissioner Halik made a motion to approve the minutes from the February 26,
2020 and March 11, 2020 meetings. Seconded by Commissioner Sloss. A voice
vote was taken and the motion passed, 6-0.
4. OLD BUSINESS
A. Subdivision & Major Adjustment to a Planned Development
1619 Chicago Avenue 19PLND-0059
The applicant, Horizon Realty Group, submits for a subdivision and Major
Adjustment to a Planned Development in the D4 Downtown Transition
Page 14 of 18
P4.Page 144 of 192
DRAFT- NOT APPROVED
Page 2 of 5
Plan Commission Minutes 5/13/20
District. The requested adjustment will increase FAR from 3.15 to 4.2,
increase parking spaces from 32 (23 on -site, 9 leased) to 38 (all leased off-
site), and a decrease in total number of units from 205 to 186 (includes 65
dwelling units). No new site development allowance will be needed.
B. Planned Development
1621 Chicago Avenue 18PLND-0112
The applicant, Horizon Realty Group, submits a planned development
application to construct a 19-story apartment building with 240 units, 85
subterranean parking spaces, and approximately 3,540 sq. ft. of ground
floor retail space in the D4 Downtown Tr ansition District. Site development
allowances are being requested for: 1) a building height of 211 ft. 8 in.
where 105 ft. is allowed), 2) an FAR of 11.62 where a maximum of 5.4 is
allowed, 3) 240 dwelling units where 54 is maximum is allowed, 4) 85
parking spaces where a minimum 185 is required, and 5) 1 short loading
berth where 2 short loading berths are required. In addition, the applicant
may seek and the Plan Commission may consider additional Site
Development Allowances as may be necessary or desira ble for the
proposed development.
Chair Isaac explained that this item is continued from the February 26, 2020
Commission meeting. He then stated that the applicant had submitted a request for a
continuance and invited the applicant to explain their request.
Mr. David Meek, attorney for the applicant, explained that the request was made due to
conditions that exist within these cases. There are concerns of other zoning
practitioners and municipal attorneys regarding the legality of holding virtual public
hearings and issues that may occur with the platforms and then explained several points
mentioned within the request including: due process, ability of the applicant and
members of the public to cross -examine, compromised ability to communicate with his
client and that there was no rush to complete the hearing as the applicant owns the
property where the development is proposed. There is no harm to the applicant nor the
public as a result of the request. Mr. Meek then stated that the only issue is the Plan
Commission rules which require a recommendation by 120 days after a case is first
presented to the Commission. He suggested suspending this rule given the
circumstances. He also added that article 16 within the Plan Commission Rules and
Procedures provides for the Commission to suspend the rules under certain
circumstances.
Chair Isaac stated that he consulted with the City’s legal counsel and that there were no
issues or objections to the requested continuance. He then asked if there were any
questions or concerns from the Commission. There were none.
Page 15 of 18
P4.Page 145 of 192
DRAFT- NOT APPROVED
Page 3 of 5
Plan Commission Minutes 5/13/20
Chair Isaac then explained that the application has been around for a while but that
there are many Evanston citizens who have opinions on the project and want to be
heard and he feels that that alone is a good reason to delay these items until the next
in-person meeting. He added that Mr. Meek was accurate in referencing Article 13N
which requires the Commission to make a recommendation within 120 days. There is an
option to extend this time or suspend the rules. This is a situation that this applies to.
Commissioner Johnson concurred with Chair Isaac’s comments to suspend the
Commission rules and continue these items
Ms. Gandurksi interjected that, as a point of order, the rules should be suspended fi rst
then the agenda items continued to a future meeting
Commissioner Johnson made a motion to suspend the rules regarding the 120
day time period. Seconded by Commissioner Hewko. A roll call vote was taken
and the motion was approved, 6-0.
Ayes: Isaac, Draper, Halik, Hewko, Johnson, Sloss
Nays:
Commissioner Sloss made a motion to continue items 4A and 4B to the next in -
person Plan Commission meeting. Seconded by Commissioner Hewko. A voice
vote was taken and the motion was approved, 6-0.
Ayes: Isaac, Draper, Halik, Hewko, Johnson, Sloss
Nays:
5. NEW BUSINESS
A. Text Amendment 20PLND-0024
City-initiated Text Amendments to the Zoning Ordinance, Title 6 of the City
Code, to Chapter 3 (Implementation and Administration) regarding the
classification and administration of Minor and Major Variations and to
Chapter 4 (General Provisions) regarding Residential Care Homes and
Transitional Treatment Facilities in the R4a, General Residential Zoning
District.
Mr. Mangum provided an overview of the proposed text amendment, emphasizing
that there is no proposed change to regulations for height, setback, or bulk
requirements within the code but a reclassification of some variations that would
change the review process. He then provided details on those reclassifications
which include: changing major variations relating to parking from needing Council
review to just needed Zoning Board of Appeals (ZBA) review and changing major
variations for single or two-family accessory structures, yard obstruc tions and 2nd
Page 16 of 18
P4.Page 146 of 192
DRAFT- NOT APPROVED
Page 4 of 5
Plan Commission Minutes 5/13/20
floor addition setback variations to minor variations. Mr. Mangum then explained that
the R4a, a fairly newer zoning district, was mistakenly omitted within the list of
districts under distancing requirements for residential care homes and tr ansitional
care homes. The proposed amendment would add that district into the existing
district listing in that section of the code. Mr. Mangum then noted that noticing
requirements would remain the same as would the appeal process.
Chair Isaac asked if there were any questions or comments from the public. There
were none. He then confirmed that no additional comments had been received. Ms.
Jones stated that there were no comments for this item but a clarification requested
on whether this amendment would change the regulations for residential care
homes. She stated that, per Mr. Mangum’s presentation, this amendment would not
change those requirements.
Chair Isaac stated that the number of cases reviewed for each of the proposed
changes was included as well and that the amendment seems to be less of a
workflow issue than it is meant to benefit property owners in dealing with the
process.
Mr. Mangum res ponded that there would be roughly a handful of cases per year
where the process would change. It is a combination of assisting homeowners and a
few items within the code needing to be changed to streamline the review process
and enable the Zoning Board of Appeals and City Council to spend more time on
larger or more contentious items.
Mr. Isaac then asked if these cases are generally approved and non -controversial
issues. Mr. Mangum responded that specific cases would need to be looked at but
the cases are generally non-controversial with limited impact on the neighborhood
as a whole.
The Commission then reviewed the standards for approval of amendments and
agreed that the applicable standards were met.
Commissioner Hewko made a motion to recommend appr oval of the proposed
text amendment. Seconded by Commissioner Draper. A roll call vote was
taken and the motion passed unanimously, 6-0.
Ayes: Isaac, Draper, Halik, Hewko, Johnson, Sloss
Nays:
6. PUBLIC COMMENT
There was no public comment.
7. ADJOURNMENT
Page 17 of 18
P4.Page 147 of 192
DRAFT- NOT APPROVED
Page 5 of 5
Plan Commission Minutes 5/13/20
Commissioner Johnson made a motion to adjourn the meeting. Commissioner
Sloss seconded the motion.
A voice vote was taken and the motion was approved by voice vote 6 -0.
The meeting was adjourned at 7:35 pm.
Respectfully Submitted,
Meagan Jones
Neighborhood and Land Use Planner
Community Development Department
Page 18 of 18
P4.Page 148 of 192
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Melissa Klotz, Zoning Administrator
CC: Johanna Leonard, Community Development Director; Scott Mangum,
Planning and Zoning Manager
Subject: Ordinance 60-O-20, Granting a Special Use for a Type 2 Restaurant,
Happy Lemon, in the D4 Downtown Transition District, at 1607
Chicago Ave.
Date: June 22, 2020
Recommended Action:
The Zoning Board of Appeals and staff recommend adoption of Ordinance 60-O-20 granting
special use approval for a Type 2 Restaurant, Happy Lemon, in the D4 Downtown Transition
District. The applicant has complied with all zoning requirements and meets all of the
Standards for a special use for this district.
Council Action:
For Action
Summary:
The applicant proposes to operate Happy Lemon, a Type 2 restaurant, at 1607 Chicago
Avenue. The proposed menu consists of a variety of tea and specialty drinks in addition to
waffles prepared on-site. The applicant is proposing to operate seven days a week, with
standard hours being 11am to 11pm on weekdays and 11am to midnight on Saturday and
11am to 11pm on Sunday. Peak hours are anticipated to be from 2pm to 5pm.
The proposed floor plan includes indoor seating and a service counter that will be visible
through the exterior storefront windows fronting Chicago Avenue. There is a small
preparation area located in the rear of the store and an ADA accessible restroom in the rear
of the store for employees and customers. Employees will be encouraged to use public
transit options available near the site, the majority of which live nearby. Deliveries are not
expected to take place frequently and will be handled by the purveyor likely during early
morning hours. Trash will be stored in a shared space at the rear of the property and
composting will occur whenever possible.The applicant agrees to follow Sustainability Plan
P5.Page 149 of 192
including recycling. The operator anticipates opening in late summer and will comply with all
COVID-19 regulations.
Legislative History:
May 19, 2020 - The Zoning Board of Appeals unanimously recommended approval of the
requested special use with the following conditions:
1. Hours of operation shall not exceed 6am - midnight, 7 days a week.
2. Sustainability Plan shall be followed.
3. Substantial compliance with the documents and testimony on record.
May 19, 2020 ZBA Packet
Attachments:
Ordinance 60-O-20 Special Use Permit for a Type 2 Restaurant at 1607 Chicago Ave
Findings For Special Use for 1607 Chicago Ave
ZBA Meeting Minutes Excerpt for 1607 Chicago Ave
Page 2 of 10
P5.Page 150 of 192
5/26/2020
60-O-20
AN ORDINANCE
Granting a Special Use Permit for a Type 2 Restaurant Located at
1607 Chicago Avenue in the D4 Downtown Transition District
(“Happy Le”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on May 19, 2020,
pursuant to proper notice, to consider case no. 20ZMJV-0006, an application filed by
Happy Le, Inc. (the “Applicant”), lessee of the property legally described in Exhibit A,
attached hereto and incorporated herein by reference, commonly known as 1607
Chicago Avenue (the “Subject Property”) and located in the D4 Downtown Transition
District, for a Special Use Permit to establish, pursuant to Subsection 6-11-5-3 of the
Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Type 2 Restaurant,
“Happy Le,” on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning
Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of June 8, 2020, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approved the application in case no. 20ZMJV-0006; and
Page 3 of 10
P5.Page 151 of 192
60-O-20
~2~
WHEREAS, at its meetings of June 8 and June 22, 2020, the City Council
considered and adopted the respective records, findings, and recommendations of the
ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Type 2 Restaurant on the Subject Property as applied for in case no. 20ZMJV-
0006.
SECTION 3: Pursuant to Subsection 6-3-5 of the Zoning Ordinance, the
City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-5 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case,
including but not limited to: the Sustainability Plan submitted by the Applicant.
B. Hours of Operation: The hours of operation of the restaurant shall not exceed 6
A.M. to midnight, seven (7) days a week.
C. Sustainability Plan: The Applicant shall comply with the Sustainability Plan
which it previously submitted.
D. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
Page 4 of 10
P5.Page 152 of 192
60-O-20
~3~
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid , such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 5 of 10
P5.Page 153 of 192
60-O-20
~4~
EXHIBIT A
LEGAL DESCRIPTION
LOT 4 (EXCEPT THE NORTH 5 FEET THEREOF) AND ALL OF LOTS 5 -9 IN BLOCK 20 IN
EVANSTON IN THE NORTHWEST 1/4 OF THE SOUTHEAST 1/4 OF SECTION 18,
TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK
COUNTY, ILLINOIS.
PIN: 11-18-403-019-0000
COMMONLY KNOWN AS: 1607 Chicago Avenue, Evanston, Illinois.
Page 6 of 10
P5.Page 154 of 192
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on May 19, 2020, the Zoning Board of Appeals makes
the following findings of fact, reflected in the audio-visual recording of the hearings,
based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning
Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 6-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 6-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 6-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 6-0
Case Number: 20ZMJV-0006
Address or
Location:
1607 Chicago Ave.
Applicant: Happy Le Inc., lessee
Proposed
Special Use:
Type 2 Restaurant, Happy Lemon
Page 7 of 10
P5.Page 155 of 192
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 6-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 6-0
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 6-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 6-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 6-0
and, based upon these findings, and upon a vote
__6__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
_____ denial of the proposed special use
__x__ approval with conditions specifically:
1. Hours of operation shall not exceed 6am – midnight.
2. Sustainability Plan required.
3. Substantial compliance with the documents and testimony on record.
Attending: Vote:
Aye No
___X__ Max Puchtel __X__ ____
___X___ Myrna Arevalo __X__ ____
___X___ Jill Zordan __X__ ____
___X___ Violetta Cullen __X__ ____
_______ Lisa Dziekan _____ ____
___X___ Mary McAuley __X__ ____
___X___ Kiril Mirintchev __X__ ____
Page 8 of 10
P5.Page 156 of 192
Page 1 of 2
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES EXCERPT
ZONING BOARD OF APPEALS
Tuesday, May 19, 2020
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Mary McAuley, Violetta Cullen, Myrna Arevalo, Kiril Mirintchev,
Max Puchtel, Jill Zordan
Members Absent: Lisa Dziekan
Staff Present: Scott Mangum, Melissa Klotz, Cade W. Sterling
Presiding Member: Violetta Cullen
_____________________________________________________________________
1607 Chicago Ave. 20ZMJV-0006
Happy Le Inc., lessee, applies for a special use permit for a Type 2 Restaurant, in the
D4 Downtown Transition District (Zoning Code Section 6-11-5-3). The Zoning Board of
Appeals makes a recommendation to City Council, the determining body for this case.
Ms. Klotz read the case into the record
Trinh Lee, operator, explained the proposal:
Plan to pen when construction is done in August or September.
Most employees will be NU students who walk to work.
Won’t be impacted by COVID restrictions because the restaurant is mostly
takeout service. Curbside pickup will be available.
Anticipate 2-3 part time employees plus the full-time owner.
Will use The Merion’s turnaround area for curbside service if ok with the property
owner.
Deliberation:
ZBA Members agreed the proposed use is appropriate for the area.
Standards:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Page 9 of 10
P5.Page 157 of 192
Page 2 of 2
Zoning Board of Appeals
Ms. McAuley motioned and Ms. Arevalo seconded a motion to recommend approval
with conditions:
1. Hours of operation shall not exceed 6am – midnight.
2. Sustainability Plan shall be followed.
3. Substantial compliance with the documents and testimony on record.
The case was unanimously recommended for approval with the conditions.
Page 10 of 10
P5.Page 158 of 192
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Melissa Klotz, Zoning Administrator
CC: Johanna Leonard, Community Development Director; Scott Mangum,
Planning and Zoning Manager
Subject: Ordinance 61-O-20, Granting a Special Use for Commercial Indoor
Recreation, Total Sona Fitness, in the C2 Commercial District and
oCSC Central Street Overlay District, at 2678 Green Bay Rd.
Date: June 22, 2020
Recommended Action:
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 61 -O-20,
granting special use approval for Commercial Indoor Recreation, Total Sona Fitness, in the
C2 Commercial District and oCSC Central Street Overlay District. The applicant has complied
with all zoning requirements and meets all of the Standards for a special use for this district.
Council Action:
For Action
Summary:
Total Sona Fitness will operate a program of small (6-8 participants) group fitness classes
and personal training sessions by appointment. Given the size of the proposed space, only
one class will occur at a single time with a goal of providing 36 small gr oup classes per week.
Business will be conducted primarily Monday through Friday between 6:00am and 6:30pm.
Two yoga classes will be offered Sunday mornings at 8am and 8:30am. Two Cardio/Core
classes will be offered Saturday 9am and 9:30 am and two strengt h classes at 10am and
10:30am. Classes on Monday and Wednesday evenings will be offered at 6:30pm and
7:00pm. Appointments for one-on-one sessions with a personal trainer will vary. The
business plans to operate with up to 6 trainers (2 owner/operators an d 4 part time trainers).
The business plans to serve a local clientele, most of whom are expected to walk or bike to
the facility.
As membership grows, the business will utilize some of the property’s 6 dedicated parking
spaces, including one ADA space. Additional parking is available during peak hours of
6:30am and 8:30am when Pet People, which is located on the same property, is not open.
P6.Page 159 of 192
This offers additional parking if needed. The owners/operators currently live within 1,000 feet
of the property, and only one employee is expected to drive and utilize one of the six
dedicated parking spaces. The applicant has stated that on -site bike parking will also be
added. The business will not utilize loud music or microphones, and focuses on a more
intimate se not are easily. occur can Deliveries and cues where tting communication
expected, but if necessary, will be arranged during off -peak hours to avoid traffic congestion.
There are no changes to the exterior façade. City staff has not received any written
opposition or support for the proposal. The applicant agrees to operate within COVID -19
regulations.
Legislative History:
May 19, 2020 - The Zoning Board of Appeals unanimously recommended approval with the
following condition:
1. Substantial compliance with the documents and testimony on record.
May 19, 2020 ZBA Packet
Attachments:
Ordinance 61-O-20, Special Use Permit for Commercial Indoor Recreation at 2678 Green
Bay Rd
Findings For Special Use for 2678 Green Bay Rd
ZBA Meeting Minutes Excerpt for 2678 Green Bay Rd
Page 2 of 10
P6.Page 160 of 192
5/26/2020
61-O-20
AN ORDINANCE
Granting a Special Use Permit for Indoor Commercial Recreation
Located at 2678 Green Bay Road in the C2 Commercial District and
Central Street Corridor Overlay District
(“Total Sona Fitness ”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on May 19, 2020,
pursuant to proper notice, to consider case no. 20ZMJV-0007, an application filed by
Dylan Johnson (the “Applicant”), lessee of the property legally described in Exhibit A,
attached hereto and incorporated herein by reference, commonly known as 2678 Green
Bay Road (the “Subject Property”) and located in the C2 Commercial District and Central
Street Corridor Overlay District, for a Special Use Permit to establish, pursuant to
Subsection 6-15-14-5 of the Evanston City Code, 2012, as amended (“the Zoning
Ordinance”), Indoor Commercial Recreation, “Total Sona Fitness,” on the Subject
Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
Indoor Commercial Recreation met the standards for Special Uses in Section 6-3-5 of the
Zoning Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of June 8, 2020, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approved the application in case no. 20ZMJV-0007; and
Page 3 of 10
P6.Page 161 of 192
61-O-20
~2~
WHEREAS, at its meetings of June 8 and June 22, 2020, the City Council
considered and adopted the respective records, findings, and recommendations of the
ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for Indoor Commercial Recreation on the Subject Property as applied for in case no.
20ZMJV-0007.
SECTION 3: Pursuant to Subsection 6-3-5 of the Zoning Ordinance, the
City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-5 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case..
B. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Page 4 of 10
P6.Page 162 of 192
61-O-20
~3~
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid , such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 5 of 10
P6.Page 163 of 192
61-O-20
~4~
EXHIBIT A
LEGAL DESCRIPTION
Lot 1 in Plat of Consolidation recorded May 10, 1989, as Document 89210858 of Lots 8
and 9 in Block 24 in Stewart's Resubdivision of Blocks 22, 23, 24, and 26 in North
Evanston, being a Subdivision of Lots 11 to 16, both inclusive, and the West 4.30 acres
of Lot 17 of George Smith's Subdivision (except the North 240 acres) of the South
Section of Ouilmette Reservation in Township 42 North, Range 13, East of the Third
Principal Meridian in Cook County, Illinois.
PIN: 05-34-417-029-0000
COMMONLY KNOWN AS: 2678 Green Bay Road, Evanston, Illinois.
Page 6 of 10
P6.Page 164 of 192
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on May 19, 2020, the Zoning Board of Appeals makes
the following findings of fact, reflected in the audio-visual recording of the hearings,
based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning
Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 6-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 6-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 6-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 6-0
Case Number: 20ZMJV-0007
Address or
Location:
2678 Green Bay Rd.
Applicant: Dylan Johnson, lessee
Proposed
Special Use:
Commercial Indoor Recreation, Total Sona Fitness
Page 7 of 10
P6.Page 165 of 192
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 6-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 6-0
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 6-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 6-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 6-0
and, based upon these findings, and upon a vote
__6__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
_____ denial of the proposed special use
__x__ approval with conditions specifically:
1. Substantial compliance with the documents and testimony on record.
Attending: Vote:
Aye No
___X__ Max Puchtel __X__ ____
___X___ Myrna Arevalo __X__ ____
___X___ Jill Zordan __X__ ____
___X___ Violetta Cullen __X__ ____
_______ Lisa Dziekan _____ ____
___X___ Mary McAuley __X__ ____
___X___ Kiril Mirintchev __X__ ____
Page 8 of 10
P6.Page 166 of 192
Page 1 of 2
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES EXCERPT
ZONING BOARD OF APPEALS
Tuesday, May 19, 2020
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Mary McAuley, Violetta Cullen, Myrna Arevalo, Kiril Mirintchev,
Max Puchtel, Jill Zordan
Members Absent: Lisa Dziekan
Staff Present: Scott Mangum, Melissa Klotz, Cade W. Sterling
Presiding Member: Violetta Cullen
_____________________________________________________________________
2678 Green Bay Rd. 20ZMJV-0007
Dylan Johnson, lessee, applies for a special use permit for Indoor Commercial
Recreation, Total Sona Fitness, in the C2 Commercial District a nd Central Street
Corridor Overlay District (Zoning Code Section 6-15-14-5). The Zoning Board of
Appeals makes a recommendation to City Council, the determining body for this case.
Ms. Klotz read the case into the record.
Dylan Johnson, operator, explained the proposal:
Will follow all COVID guidelines.
Property owner is working with operator for an opening date and is mostly based
on COVID restrictions.
Each workout space will have a plexiglass pod - for 6 participants at a time.
There is adequate parking on site with 6 dedicated spaces
Location is walkable so many clients will not drive there.
Classes will be separated by a half hour.
The other business on the property does not open until 9am so extra parking is
available during the early morning peak hours.
Operator and wife are full time employees and live right by the business, and
there will be 3 part time trainers - some will take the train instead of driving a
vehicle.
The business model is not loud fitness like a gym that blasts music. There are no
loud microphones or shouting – it is supposed to be a casual, calm experience.
Deliberations:
Ms. McAuley stated the area is high density and located near public transit so less
parking is needed. The business will do well in that area. Chair Cullen agreed. Member
Zordan agreed that it is a good fit for the neighborhood. Ms. Arevalo and Mr. Mirintchev
agreed. Mr. Puchtel noted the proposal complies with the Comprehensive Plan.
Page 9 of 10
P6.Page 167 of 192
Page 2 of 2
Zoning Board of Appeals
Standards:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. McAuley motioned and Ms. Arevalo seconded a motion to recommend approval
with conditions:
1. Substantial compliance with the documents and testimony on record.
The case was unanimously recommended for approval with the condition.
Page 10 of 10
P6.Page 168 of 192
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Melissa Klotz, Zoning Administrator
CC: Johanna Leonard, Community Development Director; Scott Mangum,
Planning and Zoning Manager
Subject: Ordinance 62-O-20, Granting a Special Use for a Detached Single
Family Dwelling in the B1 Business District at 1717 Simpson St.
Date: June 22, 2020
Recommended Action:
The Zoning Board of Appeals and staff recommend adoption of Ordinance 62 -O-20 granting
Special Use approval to allow the expansion of an existing Detached Single Family Dwelling
in the B1 Business District, at 1717 Simpson Street. The applicant has complie d with all
zoning requirements and meets all of the Standards for Special Use in this district.
Council Action:
For Action
Summary:
The property owner recently purchased the residence and undertook renovations without
permit, enclosing a non-habitable front enclosure (greenhouse) into habitable space in the
same footprint, effectively expanding the existing non -conforming use since the residence is
located within a business district. The property owner requests a special use to bring the
zoning into compliance to allow a single family residence with the expanded habitable
footprint.
The special use will cease if the residential structure is ever removed from the property and
the existing B1 Business District zoning will remain. City staff is not aware of any objections
or comments regarding the proposal.
Legislative History:
May 19, 2020 - The Zoning Board of Appeals unanimously recommended approval with the
condition the project be developed in substantial compliance with the documents and
testimony on record.
P7.Page 169 of 192
May 19, 2020 ZBA Packet
Attachments:
Ordinance 62-O-20, Special Use for a Detached Single Family Dwelling at 1717 Simpson St.
Findings For Special Use for 1717 Simpson St
ZBA Meeting Minutes Excerpt for 1717 Simpson St
Page 2 of 10
P7.Page 170 of 192
5/26/2020
62-O-20
AN ORDINANCE
Granting a Special Use Permit for a Detached Single -Family Dwelling
Located at 1717 Simpson Street in the B1 Business District
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on May 19, 2020,
pursuant to proper notice, to consider case no. 20ZMJV-0013, an application filed by
Stefan Cucu (the “Applicant”), lessee of the property legally described in Exhibit A,
attached hereto and incorporated herein by reference, commonly known as 1717
Simpson Street (the “Subject Property”) and located in the B1 Business District, for a
Special Use Permit to establish, pursuant to Subsection 6-9-2-3 of the Evanston City
Code, 2012, as amended (“the Zoning Ordinance”), a Detached Single-Family Dwelling
on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Detached Single-Family Dwelling met the standards for Special Uses in Section 6-3-5 of
the Zoning Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of June 8, 2020, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approved the application in case no. 20ZMJV-0013; and
Page 3 of 10
P7.Page 171 of 192
62-O-20
~2~
WHEREAS, at its meetings of June 8 and June 22, 2020, the City Council
considered and adopted the respective records, findings, and recommendations of the
ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Detached Single-Family Dwelling on the Subject Property as applied for in case
no. 20ZMJV-0013.
SECTION 3: Pursuant to Subsection 6-3-5 of the Zoning Ordinance, the
City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-5 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case..
B. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Page 4 of 10
P7.Page 172 of 192
62-O-20
~3~
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 5 of 10
P7.Page 173 of 192
62-O-20
~4~
EXHIBIT A
LEGAL DESCRIPTION
The East 37.5 feet of Lots 9 and 10 (except the North 9 feet for alley) in Block 8 of
Paynes Addition to Evanston, a Subdivision of the Southwest Quarter of the Southeast
Quarter of Section 12, Township 41 North, Range 13, East of the Third Principal
Meridian, in Cook County, Illinois.
PIN: 10-12-420-016-0000
COMMONLY KNOWN AS: 1717 Simpson Street, Evanston, Illinois.
Page 6 of 10
P7.Page 174 of 192
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on May 19, 2020, the Zoning Board of Appeals makes
the following findings of fact, reflected in the audio-visual recording of the hearings,
based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning
Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 6-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 6-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 6-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 6-0
Case Number: 20ZMJV-0013
Address or
Location:
1717 Simpson St.
Applicant: Stefan Cucu, property owner
Proposed
Special Use:
Detached Single Family Dwelling in the B1 District
Page 7 of 10
P7.Page 175 of 192
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 6-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 6-0
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 6-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 6-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 6-0
and, based upon these findings, and upon a vote
__6__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
_____ denial of the proposed special use
__x__ approval with conditions specifically:
1. Substantial compliance with the documents and testimony on record.
Attending: Vote:
Aye No
___X__ Max Puchtel __X__ ____
___X___ Myrna Arevalo __X__ ____
___X___ Jill Zordan __X__ ____
___X___ Violetta Cullen __X__ ____
_______ Lisa Dziekan _____ ____
___X___ Mary McAuley __X__ ____
___X___ Kiril Mirintchev __X__ ____
Page 8 of 10
P7.Page 176 of 192
Page 1 of 2
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES EXCERPT
ZONING BOARD OF APPEALS
Tuesday, May 19, 2020
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Mary McAuley, Violetta Cullen, Myrna Arevalo, Kiril Mirintchev,
Max Puchtel, Jill Zordan
Members Absent: Lisa Dziekan
Staff Present: Scott Mangum, Melissa Klotz, Cade W. Sterling
Presiding Member: Violetta Cullen
_____________________________________________________________________
1717 Simpson St. 20ZMJV-0013
Stefan Cucu, applicant, applies for a special use permit for a Detached Single -Family
Dwelling in the B1 Business District (Zoning Code Section 6 -9-2-3). The Zoning Board
of Appeals makes a recommendation to City Council, the determining body for thi s
case.
Ms. Klotz read the case into the record
Ms. Cucu, owner, explained the proposal:
The property features an existing single family home.
The special use is required because the property is located in a business district.
Current owners purchased the property and have lived there since November
2018.
The new enclosed porch is the same footprint as the existing porch/greenhouse
structure.
Ms. Klotz explained why a special use is more appropriate than a variation in this
instance since it will bring the property into compliance rather than continue the legally
nonconforming status as a residence in a business district. The special use will run with
the property and will cease if the single family residence is ever removed.
Deliberation:
Ms. McAuley stated the construction is a nice improvement to the home. ZBA Members
agreed.
Standards:
1. Yes
2. Yes
3. Yes
4. Yes
Page 9 of 10
P7.Page 177 of 192
Page 2 of 2
Zoning Board of Appeals
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. Arevalo motioned and Ms. McAuley seconded a motion to recommend approval
with conditions:
1. Substantial compliance with the documents and testimony on record.
The case was unanimously recommended for approval with the condition.
Page 10 of 10
P7.Page 178 of 192
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Melissa Klotz, Zoning Administrator
CC: Johanna Leonard, Community Development Director; Scott Mangum,
Planning and Zoning Manager
Subject: Ordinance 63-O-20 granting a Special Use for a Type 2 Restaurant, 4
Suns Fresh Juice, in the C1 Commercial District at 1906 Main St.
Date: June 22, 2020
Recommended Action:
The Zoning Board of Appeals and City staff recommend adoption of Ord. 63 -O-20 granting a
Special Use for a Type 2 Restaurant, 4 Suns Fresh Juice, in the C1 Commercial District at
1906 Main St. The applicant has complied with all zoning requirements and mee ts all of the
Standards for a special use in this district.
Council Action:
For Action
Summary:
The applicant proposes to operate 4 Suns Fresh Juice, a Type 2 Restaurant with a menu
consisting of a variety of vegan, whole food, plant-based juices and smoothies in addition to
teas, wraps, bowls, salads and sandwiches that are prepared on-site. The applicant is
proposing to operate five days a week, with standard hours being 7am to 7pm on Wednesday
through Sunday with peak hours between 9am and 1pm. The restaurant will be closed on
Mondays and Tuesdays.
The space is roughly 700 square feet and the pr oposed floor plan includes indoor seating for
12-14 customers (two two-top tables and bar seating in window) and a service counter that
will be visible through the exterior storefront windows fronting Main Street. There is a
preparation area, and large dry-storage area located in the south and east volumes of the
store. A shared ADA accessible restroom is located in the rear of the building and will be
used by both employees and customers. Employees and customers will park in the rear
parking lot of the building accessible from Dodge Avenue and walk around the building to the
entrance off Main Street. The parking lot has 65 full-size spaces and 3 accessible spaces
shared between the building's seven tenants. Deliveries are expected to occur twice per
P8.Page 179 of 192
week and will be handled by staff and take place on a small scale in the rear parking lot. City
staff is not aware of any objections to the proposal. The applicant agrees to operate following
COVID-19 regulations.
Legislative History:
May 19, 2020 - The Zoning Board of Appeals unanimously recommended approval with the
following condition:
1. Hours of operation shall not exceed 6am - midnight, 7 days a week.
May 19, 2020 ZBA Packet
Attachments:
Ordinance 63-O-20 Special Use for a Type 2 Restaurant at 1906 Main St
Findings For Special Use for 1906 Main St
ZBA Meeting Minutes Excerpt for 1906 Main St.
Page 2 of 10
P8.Page 180 of 192
5/26/2020
63-O-20
AN ORDINANCE
Granting a Special Use Permit for a Type 2 Restaurant Located at
1906 Main Street in the C1 Commercial District
(“4 Suns Fresh Juice”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on May 19, 2020,
pursuant to proper notice, to consider case no. 20ZMJV-0023, an application filed by
Gabrielle J. Aguilar (the “Applicant”), lessee of the property legally described in Exhibit
A, attached hereto and incorporated herein by reference, commonly known as 1906
Main Street (the “Subject Property”) and located in the C1 Commercial District, for a
Special Use Permit to establish, pursuant to Subsection 6-10-2-3 of the Evanston City
Code, 2012, as amended (“the Zoning Ordinance”), a Type 2 Restaurant on the Subject
Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning
Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of June 8, 2020, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approved the application in case no. 20ZMJV-0023; and
Page 3 of 10
P8.Page 181 of 192
63-O-20
~2~
WHEREAS, at its meetings of June 8 and June 22, 2020, the City Council
considered and adopted the respective records, findings, and recommendations of the
ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Type 2 Restaurant on the Subject Property as applied for in case no. 20ZMJV-
0023.
SECTION 3: Pursuant to Subsection 6-3-5 of the Zoning Ordinance, the
City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-5 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Hours of Operation: Hours of operation of the restaurant shall not exceed 6
A.M. to midnight, seven (7) days a week.
C. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
Page 4 of 10
P8.Page 182 of 192
63-O-20
~3~
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid , such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 5 of 10
P8.Page 183 of 192
63-O-20
~4~
EXHIBIT A
LEGAL DESCRIPTION
Lots 1-8, both inclusive, together with vacated 40 ft. alley lying South of and adjoining
said Lots 1 and 2 in Burton's Resubdivision of Lots 1 to 5, both inclusive, in Block 1 in
Harbert and Richard's Addition to South Evanston, a Subdivision of the East Third of the
North Half of the Southwest Quarter of Section 24, Township 41 North, Range 13, East
of the Third Principal Meridian, in Cook County, Illinois.
PIN: 10-24-304-038-0000
COMMONLY KNOWN AS: 1906 Main Street, Evanston, Illinois.
Page 6 of 10
P8.Page 184 of 192
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on May 19, 2020, the Zoning Board of Appeals makes
the following findings of fact, reflected in the audio-visual recording of the hearings,
based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning
Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 6-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 6-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 6-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 6-0
Case Number: 20ZMJV-0023
Address or
Location:
1906 Main St.
Applicant: Gabrielle J. Aguilar, lessee
Proposed
Special Use:
Type 2 Restaurant, 4 Suns Fresh Juice
Page 7 of 10
P8.Page 185 of 192
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 6-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 6-0
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 6-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 6-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 6-0
and, based upon these findings, and upon a vote
__6__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
_____ denial of the proposed special use
__x__ approval with conditions specifically:
1. Hours of operation shall not exceed 6am-midnight.
Attending: Vote:
Aye No
___X__ Max Puchtel __X__ ____
___X___ Myrna Arevalo __X__ ____
___X___ Jill Zordan __X__ ____
___X___ Violetta Cullen __X__ ____
_______ Lisa Dziekan _____ ____
___X___ Mary McAuley __X__ ____
___X___ Kiril Mirintchev __X__ ____
Page 8 of 10
P8.Page 186 of 192
Page 1 of 2
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES EXCERPT
ZONING BOARD OF APPEALS
Tuesday, May 19, 2020
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Mary McAuley, Violetta Cullen, Myrna Arevalo, Kiril Mirintchev,
Max Puchtel, Jill Zordan
Members Absent: Lisa Dziekan
Staff Present: Scott Mangum, Melissa Klotz, Cade W. Sterling
Presiding Member: Violetta Cullen
_____________________________________________________________________
1906 Main St. 20ZMJV-0023
Gabrielle J. Aguilar, lessee, applies for a special use permit for a Type 2 Restaurant, 4
Suns Fresh Juice, in the C1 Commercial District (Zoning Code Section 6 -10-2-3). The
Zoning Board of Appeals makes a recommendation to City Council, the determining
body for this case.
Ms. Klotz read the case into the record.
Gabrielle Aguilar, operator, explained the proposal:
Restaurant will be carry out with minimal seating - only stools at the window and
one ADA table.
Will follow all COVID precautions.
Mostly drinks for sale but also a little food.
Sale items are healthy and often vegan.
Plan to open as soon as possible this summer.
Customers will arrive by foot, bike, from Robert Crown, and there is a large
parking lot at the property that accommodates 60 vehicles.
Ms. McAuley commended the healthy food options that will be offered , and noted
bicyclists from James Park will also head that way.
The applicant stated she hopes to add a bike rack near the door.
Deliberation:
Chair Cullen stated her support for the business and is glad for the location.
Member Mirintchev agreed there is currently no option for this type of healthy food in the
area. Mr. Puchtel and other Members agreed.
Standards:
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P8.Page 187 of 192
Page 2 of 2
Zoning Board of Appeals
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. Arevalo motioned and Ms. Zordan seconded a motion to recommend approval with
conditions:
1. Hours of operation shall not exceed 6am – midnight.
The case was unanimously recommended for approval with the condition.
Page 10 of 10
P8.Page 188 of 192
1/10/20
18-O-20
AN ORDINANCE
Amending Title 1, Chapter 8 “City Manager”
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Title 1, Chapter 8, “City Manager,” of the
Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
1-8-1. - APPOINTMENT; TERM; OFFICE.
The City Council shall appoint a City Manager who shall be the administrative
head of the Municipal government and who shall be responsible for the efficient
administration of all departments of the City. The City Manager shall be appointed for
an indefinite term, as provided by 65 ILCS 5/5 -3-7 and appointed without regard to
his/her political beliefs and need not be a resident of the City when appointed.
The City Manager shall maintain an office in the Civic Center and shall spend
such time in the performance of his/her duties as may be required by the City Council.
The City Manager may, at any time, be removed from office by a majority vote of
seven or more of the members of the City Council.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or ot herwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
R1.Page 189 of 192
18-O-20
~2~
SECTION 4: Ordinance 18-O-20 shall be in full force and effect after its
passage and approval.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
R1.Page 190 of 192
Memorandum
To: Honorable Mayor and Members of the City Council
From: Darlene Francellno, Mayoral/Aldermanic Assistant
CC: Kimberly Richardson, Interim Assistant City Manager
Subject: Approval of Appointments to the Citizen Police Review Commission
Date: June 22, 2020
Recommended Action:
The Mayor recommends City Council approval of the appointments of Jamal Graham, Blanca
Lule, Rick Marsh, Shahna Richman, Nikko Ross, Juneitha Shambee, Nyika Strickland,
Clarence Weaver and Douglas Whitmore to the Citizen Police Review Commission.
Council Action:
For Action
Summary:
For Appointment to:
Jamal Graham - 1-year term
Mr. Graham is a lifelong Evanston resident and aspiring teacher. Currently, he attends the
University of Illinois in Chicago and is an employee at Westminster Place in the 6th Ward.
Also, he volunteers at Beth Emet's Soup Kitchen, tutors students,and fundraises for charities.
Blanca Lule - 1-year term
Ms. Lule has resided in Evanston for 25 years. She works as a paralegal and manager. She
previously worked at the Attorney Registration & Disciplinary Commission of the Supreme
Court of Illinois, where she helped investigate misconduct.
Rick Marsh - 1-year term
Mr. Marsh has resided in Evanston for 36 years. After his career as a professional athlete in
the NBA, Mr. Marsh spent his professional career in corporate America. In Evanston, he has
been involved as a coach and a mentor in Fellowship of Afro -American Men (FAAM), Board
President of Curt's Café, and served on Evanston Park & Recreation Board. He is a graduate
of Evanston Community Foundation's Leadership Evanston.
APP1.Page 191 of 192
Shahna Richman - 2- year term
Ms. Richman has resided in Evanston for 40 years. She formerly was a police officer and
detective with the City of New Haven, CT, Police Department, and as a special agent for the
FBI. She is a volunteer educator for civil rights, forensic science, and criminal justice. She
has volunteered with the YWCA-North Shore, St. Leonard's House Ministries, Connections
for the Homeless, the Innocence Project, and Girls on the Run.
Nikko Ross - 2-year term
Mr. Ross is a lifelong Evanston resident. He is currently working towards his Bachelor's
degree at Northwestern University and is employed at Rice Education Center located in the
9th Ward. He is the founder of Brother to Brother, a minority male mentoring program.
Juneitha Shambee - 2-year term
Ms. Shambee has resided in Evanston for 13 years. She is a practi cing attorney who
specializes in criminal and civil defense, with her office located in the 4th Ward. She is
currently a board member of the Organization for Positive Action and Leadership (OPAL) and
a board member of the Democratic Party of Evanston (DPOE).
Nyika Strickland - 3-year term
Ms. Strickland has resided in Evanston for 21 years. She is a partner with Kirkland & Ellis,
which practice specializes in intellectual property law. She has served on the executive board
of School for Little Children, provided pro-bono immigration law services, and volunteered
with Habitat for Humanity and the Ronald McDonald House.
Clarence Weaver - 3-year term
Mr. Weaver has resided in Evanston for 34 years. Along with his wife, Wendy, they own C&W
Market in the 5th Ward. He is an active member of Second Baptist Church and the
community, he is a board member of Y.O.U., and support community efforts to address food
insecurities in Evanston.
Douglas Whitmore - 3-year term
Mr. Whitmore is a lifelong Evanston resident. He's a retired Illinois State Police Officer. He
owns American Defensive Driving School in downtown Evanston. located in the 1st Ward.
Early in his career, he started out as a teacher at Nichols Middle School.
Page 2 of 2
APP1.Page 192 of 192