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Home My WebLink About05.11.20 AGENDA City Council Monday, May 11, 2020 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 5:00 PM Administration & Public Works and Planning & Development Committee are cancelled. All agenda items will be considered at City Council. As the result of an executive order issued by Governor J.B. Pritzker suspending in-person attendance requirements for public meetings, City Council members and City staff will be participating in this meeting remotely. Due to public health concerns, residents will not be able to provide public comment in-person at the meeting. Those wishing to make public comments at the Planning & Development Committee or City Council meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city-clerk/public-comment-sign-up or by calling/texting 847-448-4311. Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16. Page (I) ROLL CALL - BEGIN WITH ALDERMAN WYNNE (II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS Proclamation: Older Americans Month - May 2020 Proclamation: Preservation Month - May 2020 (III) CITY MANAGER PUBLIC ANNOUNCEMENTS Page 1 of 145 (IV) COMMUNICATIONS: CITY CLERK (V) PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non-agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak long er than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) SPECIAL ORDERS OF BUSINESS SP1. Affordable Housing Fund Expenses Report Staff recommends that City Council accept and place on file this status report regarding the Affordable Housing Fund. For Action: Accept and Place on File Affordable Housing Fund Expenses Report 10 - 12 Page 2 of 145 SP2. Approval of Authorization to Use up to $1,000,000 from the Affordable Housing Fund to Pay for Non-Congregate Housing and Other Services Incurred by the City to Provide for the Health and Safety of Residents Who Are Unable to Comply With Governor Pritzker's Stay At Home Order Staff recommends City Council authorization to use up to $1,000,000 from the City's Affordable Housing Fund to pay for non-congregate housing (hotel rooms) and other needs including (but not limited to) food and transportation for homeless residents who are vulnerable to the COVID-19 infection, unable to observe Governor Pritzker's order to shelter-in-place, as well as residents and first responders who have been exposed to COVID-19, or have tested positive for the virus, do not require hospitalization, but are unable to isolate or quarantine in their residences. The funding source is the Affordable Housing Fund, which currently has an uncommitted cash balance of approximately $2,200,000. For Action Approval of Authorization to Use up to $1,000,000 from the Affordable Housing Fund to Pay for Non-Congregate Housing and Other Services 13 - 14 (VII) CONSENT AGENDA - CITY COUNCIL MINUTES CM1. Approval of the Minutes of the Regular City Council Meeting of April 27, 2020 Staff recommends City Council approval of the minutes of the Regular City Council meeting of April 27, 2020. For Action Draft City Council Minutes - April 27, 2020 15 - 27 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE - ALDERMAN FLEMING A1. Approval of the City of Evanston Payroll and Bills Staff recommends City Council approval of the City of Evanston Payroll for the period of April 13, 2020, through April 26, 2020, in the amount of $2,780,281.75 and Bills List for May 12, 2020, in the amount of $3,142,461.05. For Action Approval of the City of Evanston Payroll and Bills 28 - 49 Page 3 of 145 A2. Approval of Purchase of a Vehicle Lift from Mohawk Resources, Ltd Staff recommends City Council approval for the purchase of a vehicle lift from Mohawk Resources, Ltd (65 Vrooman Ave, PO Box 110, Amsterdam, NY 12010) through a Sourcewell cont ract in the amount of $95,000.00. The lift is used by the Administrative Services Department/Facilities & Fleet Management Division at the Service Center for repairs and maintenance to the City’s fleet. Funding for the purchase will come from Capital Improvement Fund 2020 General Obligation Bonds (Account 415.40.4120.65515 - 620020) for Facilities Contingency, which has an FY 2020 budget of $600,000, and a YTD balance of $492,195. For Action Approval of Purchase of a Vehicle Lift from Mohawk Resources, Ltd 50 - 54 A3. Approval of Contract Award with Robert Kinnucan Tree Experts & Landscaping Company, Inc. for the Dutch Elm Tree Injection Program (Bid 20-14) Staff recommends City Council authorize the City Manager to execute a contract for the Dutch Elm Tree Injection Program contract to the low bidder, Robert Kinnucan Tree Experts & Landscaping Company, Inc. (28877 Nagel Court, Lake Bluff, IL, 60044) in the amount of $646,224.62. Funding is provided from the General Fund, Forestry Division Budget Account 100.40.4320.62497 which has a FY 2020 budget allocation of $800,000, all of which is remaining. For Action Approval of Contract Award with Robert Kinnucan Tree Experts & Landscaping Company, Inc. for the Dutch Elm Tree Injection Program (Bid 20-14) 55 - 58 Page 4 of 145 A4. Approval of an Amendment to the Agency Agreement for the Management of the Natural Gas Purchase and an Amendment to the Agreement for the Purchase of Natural Gas for 16 City Owned Buildings Staff recommends that the City Council authorize the City Manager to negotiate and execute Amendment 4 to the Agency Agree ment with Northwestern University for the management of the natural gas purchase. Staff also recommends that the City Council authorize the City Manager to execute Amendment 8 to the agreement with Twin Eagle Resource Management, LLC (5120 Woodway, Suite 10010, Houston, TX 77056) for the purchase of natural gas for 16 City owned buildings. The cost for natural gas is billed to the various accounts that support the buildings that are purchasing natural gas through this contract. Northwestern University will administer the natural gas purchase for the City at no additional cost. For Action Approval of an Amendment to the Agency Agreement for the Management of the Natural Gas Purchase for 16 City Owned Buildings 59 - 77 A5. Approval of Contract Award with Courtesy Electric Inc. for Emergency Generator Replacement / Repairs at Police/Fire Headquarters, Fire Station 1 and Fire Station 2 (Bid 20-05) Staff recommends the City Council authorize the City Manager to execute an agreement with Courtesy Electric Inc. (6551 N. Olmsted Ave., Chicago, IL 60631) for the Emergency Generator Replacement / Repairs at Police/Fire Headquarters, Fire Station 1 and Fire Station 2 (Bid 20-05) in the amount of 249,900.00.Funding is provided from the Capital Improvement Fund 2019 and 2020 General Obligation Bonds, which has an approved FY 2020 budget of $334,000, all of which is remaining. A detailed summary is included in the memo below. For Action Approval of Contract Award with Courtesy Electric Inc. for Emergency Generator Replacement / Repairs at Police/Fire Headquarters 78 - 82 Page 5 of 145 A6. Approval of Contract Award with Ideal Heating Company for Civic Center Burner Replacement (Bid 20-29) Staff recommends the City Council authorize the City Manager to execute an agreement with Ideal Heating Company (9515 Southview Avenue, Brookfield, Illinois 60513) for the Civic Center Burner Replacement (Bid 20-29) in the amount of $117,777.00. Funding is provided from the Capital Improvement Fund, 2019 General Obligation Bonds (Account 415.40.4119.65515-620004), which as an approved FY 2020 budget of $500,000 and a YTD balan ce of $489,500. For Action Approval of Contract Award with Ideal Heating Company for Civic Center Burner Replacement (Bid 20-29) 83 - 85 A7. Approval of Contract Award with J.A. Johnson Paving Company for the 2020 Street Patching Program Staff recommends that City Council authorize the City Manager to execute a one year contract for pavement patching with J. A. Johnson Paving Company (1025 E. Addison Ct., Arlington Heights, Illinois) in the amount of $500,000. Funding will be from the Capital Improvement Fund 2020 General Obligation Bonds (Account 415.40.4120.65515 – 420015), which has a budget of $500,000, all of which remains. For Action Approval of Contract Award with J.A. Johnson Paving Company for the 2020 Street Patching Program 86 - 91 A8. Approval of Emergency Assistance Guidelines for the Entrepreneurship Support Program Economic Development staff recommends approval of expanded guidelines for the Entrepreneurship Support Program Grant due to the current pandemic and changing needs of the business community. This program is funded through the Entrepreneurship Program Line Item (Account 100.15.5300.62664). In FY 2020 this program was allocated $50,000. To date, $0 has been spent. For Action Approval of Emergency Assistance Guidelines for the Entrepreneurship Support Program 92 - 97 Page 6 of 145 A9. Resolution 40-R-20 Authorizing the City Manager to Execute an Intergovernmental Police Assistance Agreement with the North Regional Major Crimes Task Force (NORTAF) Staff recommends City Council adoption of Resolution 40-R-20 Authorizing the City Manager to Execute an Intergovernmental Police Assistance Agreement with the North Regional Major Crimes Task Force (NORTAF). For Action Resolution 40-R-20 Authorizing the City Manager to Execute an Intergovernmental Police Assistance Agreement with the North Regional Major Crimes Task Force 98 - 128 A10. Resolution 41-R-20, Extending the Declared State of Emergency to June 8, 2020 Staff recommends City Council adoption of Resolution 41-R-20, Extending the Declared State of Emergency to June 8, 2020. For Action Resolution 41-R-20, Extending the Declared State of Emergency to June 8, 2020 129 - 131 A11. Resolution 42-R-20, Terminating Limits on Third-Party Food Delivery Service Fees on June 8, 2020 Staff recommends City Council adoption of Resolution 42-R-20, Terminating Limits on Third-Party Food Delivery Service Fees on June 8, 2020. For Action Resolution 42-R-20, Terminating Limits on Third-Party Food Delivery Service Fees on June 8, 2020 132 - 136 A12. Ordinance 50-O-20, Amending City Code Section 10-11-7, Schedule VII(A), “Passenger Loading Zones, Public Carrier Stops and Stands,” to Add a Loading Zone at 1723 Simpson Street Staff recommends City Council approve Ordinance 50-O-20, amending parking near the entrance of 1723 Simpson Street (location of Meals on Wheels) to allow for loading zone spaces. This item was not approved by the Transportation & Parking Committee as there have been no meetings due to COVID-19; however, Alderman Rue Simmons is asking that this item be presented for approval as Meals on Wheels will be operating shortly. For Introduction Ordinance 50-O-20, “Passenger Loading Zones, Public Carrier Stops and Stands,” to Add a Loading Zone at 1723 Simpson 137 - 139 Page 7 of 145 A13. Ordinance 51-O-20, Authorizing the Sale of Aging Surplus Fleet Vehicles and Equipment Owned by the City of Evanston Staff recommends that City Council adopt Ordinance 51-O-20, directing the City Manager to offer the sale of vehicles and equipment owned by the City through public auction with GovDeals, an online auction system utilized by government agencies. These vehicles have been determined to be surplus as a result of new vehicle replacements being placed into service or vehicles that had to be taken out of service for safety reasons with the intention of eventual replacement. The equipment from the old Robert Crown Center and janitorial supplies from the Service Center were found to be obsolete or the City no longer utilizes those systems. For Introduction Ordinance 51-O-20, Authorizing the Sale of Aging Surplus Fleet Vehicles and Equipment Owned by the City of Evanston 140 - 145 (IX) CALL OF THE WARDS (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (X) EXECUTIVE SESSION (XI) ADJOURNMENT Page 8 of 145 (XII) UPCOMING ALDERMANIC COMMITTEE MEETINGS DATE TIME BOARD/COMMITTEE/COMMISSION 5/13/2020 7:00PM Affordable Housing Plan Steering Committee - CANCELLED 5/14/2020 5:30PM Emergency Telephone System Board - CANCELLED 5/14/2020 6:00PM Reparations Townhall 5/14/2020 7:00PM Mental Health Board - CANCELLED 5/15/2020 12:00PM Reparations Subcommittee 5/19/2020 7:00PM Housing & Community Development Act Committee 5/19/2020 7:00PM Northwestern University-City Committee 5/20/2020 6:30PM MWEBE Development Committee 5/21/2020 6:30PM Equity & Empowerment Commission 5/26/2020 6:00PM Administration & Public Works/Planning and Development/City Council 5/27/2020 6:00PM Transportation and Parking Committee 5/27/2020 7:30PM Economic Development Committee Page 9 of 145 Memorandum To: Honorable Mayor and Members of the City Council From: Sarah Flax, Housing & Grants Administrator CC: Johanna Leonard, Community Development Director Subject: Affordable Housing Fund Expenses Report Date: May 11, 2020 Recommended Action: Staff recommends that City Council accept and place on file this status report regarding the Affordable Housing Fund. Council Action: For Action: Accept and Place on File Summary: The City's Affordable Housing Fund (AHF) balance as of April 13, 2020 is $3,933,690. There is Finance). from info (need invested is and Bank Byline at $1,536,759 $2,396,931 Anticipated expenses for the remainder of 2020 total approximately $1,334,200. The largest commitment of funding from the AHF is $1,500,000 for the CJE/Evergreen 60-unit Senior Housing Project on Howard Street that, combined with an estimated $500,000 from the City's HOME Investment Partnerships grant from the U.S. Department of Housing and Urban Development, makes up the City's $2,000,000 contribution to that project. If the City receives less funding than projected and HOME funding is less than $500,000, the difference required to total $2,000,000 will be provided from the AHF. Although approximately $1,000,000 from the AHF is expected to be paid in 2020, the total commitment is reflected in the attached spreadsheet that shows remaining revenues and expenses for 2020 because there are no large cash payments to the AHF, such as fees in lieu of onsite units to comply with the Inclusionary Housing Ordinance, that are anticipated at this time. Anticipated revenues for the remainder of 2020 are just over $175,000; the majority is from the Mather for passageway under Davis Street that connects the two buildings. Other expenses include staff salaries and benefits to implement the Inclusionary Housing Ordinance, pan and implement housing policies and activities, and to support programming including landlord-tenant services, IHO waitlist management, the Senior Handyman program, the Homeless Management Information System and short-term hotel stays for residents who are displaced from their housing by events other than fires that are not covered by the Red Cross. SP1.Page 10 of 145 Attachments: Affordable Housing Fund Revenues & Expenses 2020 Page 2 of 3 SP1.Page 11 of 145 City of Evanston Affordable Housing Fund FY 2020 Budget FY2020 Revenue Cash balance on 4/13/2020 3,933,690$ Revenues budgeted for April - December 2020 Demolition Tax 75,000$ Developer Contributions 93,750$ Mather 93,750$ Other -$ Investment income/interest 3,720$ Loan Repayments 4,350$ Estimated April - December 2020 subtotal 176,820$ Estimated Total Revenues 4,110,510$ Expenses budgeted for April - December 2020 Administration 139,559$ IHO Waitlist management 30,000$ Other program costs 43,600$ HMIS 21,000$ Landlord-Tenant 70,000$ Handyman Program 20,000$ Emergency overnight hotel 10,000$ CJE/Evergreen project*1,500,000$ Estimated Total Expenses 1,834,159$ Uncommitted AHF balance 2,276,351$ *Anticipate $1M will be paid in 2020 and $500K in 2021 Page 3 of 3 SP1.Page 12 of 145 Memorandum To: Honorable Mayor and Members of the City Council From: Sarah Flax, Housing & Grants Administrator CC: Erika Storlie, Interim City Manager; Johanna Leonard, Community Development Director; Hiitesh Desai, Chief Financial Officer Subject: Approval of Authorization to Use up to $1,000,000 from the Affordable Housing Fund to Pay for Non-Congregate Housing and Other Services Incurred by the City to Provide for the Health and Safety of Residents Who Are Unable to Comply With Governor Pritzker's Stay At Home Order Date: May 11, 2020 Recommended Action: Staff recommends City Council authorization to use up to $1,000,000 from the City's Affordable Housing Fund to pay for non-congregate housing (hotel rooms) and other needs including (but not limited to) food and transportation for homeless residents who are vulnerable to the COVID-19 infection, unable to observe Governor Pritzker's order to shelter - in-place, as well as residents and first responders who have been exposed to COVID -19, or have tested positive for the virus, do not require hospitalization, but are unable to isolate or quarantine in their residences. Funding Source: The funding source is the Affordable Housing Fund, which currently has an uncommitted cash balance of approximately $2,200,000. Council Action: For Action Summary: The City has expended approximately $450,000 since March 23, 2020, and projects to spend an additional $325,000 on non-congregate housing (hotel rooms), food, transportation and other necessities to provide for the health and safety of approximately 200 Evanston residents who are homeless, as well as residents and first responders who have been exposed to COVID-19 or tested positive for the virus, but are unable to isolate or quarantine at their residences. Hotel stays for the homeless will continue for the duration of the Governor's Stay At Home order, currently May 31, 2020. People who require isolation or quarantine have 14-day stays. Emergency shelter and other necessities for homeless SP2.Page 13 of 145 persons comprise the majority of total expenses to address the COVID -19 emergency and are eligible expenses of the Affordable Housing Fund as they serve households with incomes that are less than 100% of the area median. The City sought approval from FEMA to provide non-congregate housing for these populations and will seek reimbursement for 75% of these expenses, the maximum amount of reimbursement made by FEMA under their Public Assistance program. In addition, CDBG - CV and ESG-CV funding that the City will be receiving through the CARES Act can be used to cover or reimburse the remaining costs, which qualify as allowable costs to prevent, prepare for, and respond to coronavirus incurred by a recipient, including for costs incurred prior to the date of enactment of the Act. By using Affordable Housing Fund dollars to cover these costs until reimbursed by FEMA, CDBG-CV or ESG-CV, the City preserves general fund revenues for other needs and reduces the need for borrowing. Following reimbursement from the federal government, funds expended for these services would be returned to the Affordable Housing Fund. Page 2 of 2 SP2.Page 14 of 145 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, April 27th, 2020 Present: Alderman Fiske Alderman Revelle Alderman Braithwaite Alderman Rainey Alderman Wynne Alderman Fleming Alderman Wilson Alderman Suffredin Alderman Rue Simmons (9) Absent: Presiding: Mayor Stephen Hagerty Devon Reid City Clerk CM1.Page 15 of 145 Motion to suspend the rules and allow the meeting to be held virtually Passed 9-0 Motion: Ald. Wilson Second: Ald. Braithwaite Mayor’s Public Announcements Mayor Hagerty Announcements and Proclamations: ●Proclamation: Public Service Recognition Week - May 3-9, 2020 ●Proclamation: International Compost Awareness Week - May 3-9, 2020 ●COVID-19 Update Watch City Manager’s Public Announcements City Manager Erika Storlie had several announcements: ●Proposals for the Harley Clarke mansion will be delayed at minimum for 60 days ●Summer camps and beaches update by Parks & Rec. Director Lawrence Hemingway ●CDBG Update ●There will be a recognition ceremony at a later date for staff who have recently retired. Watch City Clerk’s Communications City Clerk Reid gave a Post Election report for the March 17, 2020 Gubernatorial Primary Watch Public Comment Monique Jones Voiced her support for the funding of Evanston Cradle to Career. Watch Pat Fowler Supports limiting restaurant delivery commissions charged by third parties to restaurants. Watch Sheila Merry Voiced her support for Evanston Cradle to Career. She said the organization has helped bring a significant amount of money into the community that directly helps the residents. Watch CM1.Page 16 of 145 Karen Tollenaar Demorest Voiced her support for Evanston Cradle to Career. She said the organization has helped bring a significant amount of money into the community that directly helps the residents. Watch Sara Chatfield Voiced her support for Ordinance 32-O-20, which helps restrict the sale and adoption of cats, dogs and rabbits. She believes the passage of this ordinance will help Evanston become a more human community by preventing the needless suffering of domestic animals in the community. Watch Marcia McMahon Voiced her support for the funding of Evanston Cradle to Career. Watch Carl Klein Inquired about the rules or statute that allows the City Council to temporarily suspend Committee meetings and allow non-essential matters to be presented to City Council. Said these non-essential items should follow the standard practice before appearing at City Council. Watch Eric Witherspoon Voiced his support for the funding of Evanston Cradle to Career. Said it’s important to keep the City’s commitment to Human Services now more than ever. Watch Tamara Friedman Voiced her support for Ordinance 32-O-20, which helps restrict the sale and adoption of cats, dogs and rabbits. Watch Lori Keenan Shared her concern about the City Council moving forward with non-essential business matters and believes it should be postponed until the public can participate. Watch Mike Vasilko Expressed his concern over how the $7.5 million line of credit would be utilized. He identified several items on the agenda he believes could be postponed in order to save money. Watch Martha Rudy Thanked city staff who are at the frontlines of the COVID-19 pandemic. Shared her concerns over the City Council dealing with controversial agenda items during the State of Emergency. Watch Doreen Price Opposed Ordinance 54-O-20 Watch Kiera Kelly Opposed the planned development at 605 Davis Street and 1555 Ridge Avenue. Watch John Dorfman Voiced his opposition to the planned development at 1555 Ridge Avenue. Watch CM1.Page 17 of 145 Special Order of Business SP1. 2404 Ridge Avenue - Application for Appeal of the Preservation Commission Denial of a Certificate of Economic Hardship The City Council may make a motion to accept the application for appeal. If a motion is made and adopted, the City Council shall affirm, modify or reverse the decision of the Preservation Commission within forty-five (45) days (no later than May 28, 2020). If no motion to accept the application for appeal is made and adopted, the decision of the Commission shall be final. For Action Item wasn’t moved for a lack of a second. Motion: Ald. Braithwaite No Second Watch SP2. Shoreline Condition Assessment Update Discussion City Council discussed and provided direction regarding the Capital Improvements to implement in order to stabilize the shoreline. For Discussion Direction provided to Staff Motion: Ald. Wilson Second: Ald. Wynne Watch SP3. Dutch Elm Disease Injection Program Discussion Staff requests City Council discuss and provide direction regarding the Dutch Elm Disease Injection Program. Motion to approve the original plan For Discussion Direction provided to staff Motion: Ald. Fiske Second: Ald. Rue Simmons Motion: Ald. Rainey Second: Ald. Wynne *Motion was withdrawn* Watch SP4. City Owned Real Estate Assets Report from Consultant Jones Lang LaSalle (JLL) City Council accepted and placed on file the City-owned Real Estate Assets Report from Consultant Jones Lang LaSalle (JLL). For Action: Accept and Place on File Passed 9-0 Motion: Ald. Wynne Second: Ald. Braithwaite Watch CM1.Page 18 of 145 SP5. Authorization for the City Manager to Access Up To A $7.5 Million Line of Credit With Byline Bank City Council authorized the City Manager to sign an agreement with Byline Bank to have access to a Line of Credit up to an amount of $15 million for essential functions including Public Safety, Public Health, Public Works and Community Development. Motion to increase credit with Byline Bank to $15 million dollars Passed 9-0 For Action Passed 9-0 as amended Motion: Ald. Rue Simmons Second: Ald. Braithwaite Motion: Ald. Rainey Second: Ald. Wilson Watch SP6. 2020 Budget Discussion - COVID-19 Impacts Staff recommends City Council review and discussion of financial projections and recommendations. For Discussion Motion: Ald. Braithwaite Second: Ald. Wynne Watch Consent Agenda CM1. Approval of the Minutes of the Regular City Council Meeting of April 13, 2020 City Council approved the minutes of the Regular City Council meeting of April 13, 2020. For Action Approved on Consent Agenda Watch A1. Approval of the City of Evanston Payroll and Bills City Council approved the City of Evanston Payroll for the period of March 30, 2020, through April 12, 2020 in the amount of $2,882,784.01, Bills List for April 28, 2020 in the amount of $3,494,212.88 and credit card purchases for the period ending February 26, 2020, in the amount of $193,367.73. CM1.Page 19 of 145 For Action Approved on Consent Agenda A2. Approval of BMO Harris Amazon Credit Card Activity City Council approved the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending February 26, 2020, in the amount of $7,123.29. For Action Passed 8-1-0 Ald. Suffredin abstained Motion: Ald. Fleming Second: Ald. Wilson Watch A3. Approval of the Replacement of One Public Works Agency Refuse Vehicle from National Fleet Auto Group Staff recommends City Council approval for the purchase of a replacement refuse vehicle (#718) for operations by the Public Works Agency (PWA) Public Services Bureau. The replacement vehicle will be purchased from National Fleet Auto Group (490 Auto Center Drive, Watsonville, CA 95076) in the amount of $287,605.86 through the Sourcewell contract. Funding for the vehicle will be from the Solid Waste Fund (Account 520.40.4310.65550) with a budget of $283,900, and a YTD balance of $177,983. As was done with the last recycling truck purchased and due to the long time to build the truck, the chassis will be paid out of the FY 2020 budget and the remainder will be from the FY 2021 budget. Motion to hold agenda item until the first regular City Council meeting in July For Action Item held until first City Council meeting in July Motion: Ald. Fleming Second: Ald. Rainey Motion: Ald. Wilson Second: Ald. Braithwaite Watch A4. Approval of Contract Award for the Green Bay Road Bioswale Planting Project with Nature’s Perspective Landscaping, Inc. City Council authorized the City Manager to execute a contract for the Green Bay Road Bioswale Planting project with the low bidder, Nature’s Perspective Landscaping, Inc., (2000 Greenleaf St., Evanston, IL, 60202) in the amount of $58,640. Funding for this project is included in the adopted FY 2020 Capital Improvements Fund budget (Account 415.49.4116.65515-416540), which has a total allocation of $75,000.00, with the full balance available. For Action Passed 7-2 Ald. Suffredin and Fleming voted “No” Motion: Ald. Fleming Second: Ald. Wilson Watch CM1.Page 20 of 145 A5. Approval of Contract Award with Pan-Oceanic Engineering Co, Inc. for 2020 Water Main Improvements and Street Resurfacing Project (Bid No. 20-06) City Council authorized the City Manager to execute an agreement with Pan-Oceanic Engineering Co, Inc. (6436 W. Higgins Avenue, Chicago, IL 60656) for the 2020 Water Main Improvements and Street Resurfacing Project (Bid No. 20-06) in the amount of $3,053,230. Funding is provided from the Water Fund, which has an approved FY 2020 budget of $2,466,000 and a YTD balance of $2,466,000; the Sewer Fund, which has an approved FY 2020 budget of $580,000 and a YTD balance of $580,000; and the 2020 GO Bond Fund, which has an approved FY 2020 budget of $152,000 and a YTD balance of $152,000. A detailed summary is included in the memo below. For Action Passed 9-0 Motion: Ald. Fleming Second: Ald. Wilson Watch A6. Approval of the Purchase of Timekeeping Software and Time Clocks with Tyler Technologies City Council authorized the City Manager to amend the current services agreement with Tyler Technologies (P.O. Box 203556, Dallas TX 75320) for the purchase of time clocks and timekeeping software in an amount not to exceed $45,092. Funding for this purchase will come from the following accounts: General Fund (100.19.1932.64545 Personal Computer Software, 100.19.1929.62274 Test Administration, 100.40.4105.65620 Office Mach. & Equipment); Water Fund (510.40.4200.65070 Office/Other Equipment, 510.40.4225.62340 IT Computer Software); and Fleet Fund (600.19.7710.62245 Office Equipment Maintenance). For Action Passed 8-1 Ald. Suffredin voted “No” Motion: Ald. Fleming Second: Ald. Wilson Watch A7. Approval of Contract Award with Hey and Associates, Inc. for Stormwater Master Plan (RFP 19-68) City Council authorized the City Manager to execute an agreement with Hey and Associates, Inc. (26575 W. Commerce Drive, Suite 601 Volo, IL 60073) for the Stormwater Master Plan (RFP 19-68) in the amount of $590,832.51. The project will be funded from the Sewer Fund (Account No. 515.40.4531.62180), which has an approved FY 2020 budget of $300,000 and FY 2021 budget of $300,000, all of which is remaining. For Action Passed 9-0 Motion: Ald. Fleming Second: Ald. Rue Simmons Watch CM1.Page 21 of 145 A8. Approval of Evanston Cradle to Career Annual Payment City Council authorized the City Manager to execute a payment of $50,000 to support the ongoing efforts of Evanston Cradle to Career located at 2010 Dewey Ave., Evanston, Ill 60201.The funding for the annual support is in account 100.30.3005.62647 which has a budget of $50,000 with a current balance of $50,000. For Action Passed 7-2 Ald. Suffredin and Fleming voted “No” Motion: Ald. Fleming Second: Ald. Braithwaite Watch A9. Approval of Funding for the Demolition of a Residential Structure at 1239 Leon Street City Council authorized the City Manager to execute an agreement with MBR Wrecking, Inc. and ECOPRO Plumbing & Environmental, Inc. for the asbestos remediation and demolition of a vacant, structurally unsafe residential structure located at 1239 Leon Street, Evanston. The cost for the demolition will be is $48,900 which includes disconnection of the water and sewer services, asbestos remediation of the windows, demolition of structure, removal and backfill of the foundation and regrade/seed of the site. The cost of the demolition will be paid with grants provided by the Abandoned Residential Property Municipality Relief Grant from the Illinois Housing Development Authority (IHDA). Funds shall be used by May, 2020 per agreement with IDHA. Funding will be provided from the IL Vacant Expense Line Item (Account 100.24.2435.62469). For Action Approved on Consent Agenda A10. Resolution 37-R-20, Authorizing the Mayor to Sign the Local Public Agency Agreement and City Manager to Sign a Preliminary Engineering Agreement with the Illinois Department of Transportation & Stanley Consultants Inc. for Federal Participation for the Ridge Avenue Traffic Signals Improvement Project City Council adopted Resolution 37-R-20, Authorizing the Mayor to Sign the Local Public Agency Agreement and City Manager to Sign a Preliminary Engineering Agreement with the Illinois Department of Transportation & Stanley Consultants, Inc. for Federal Participation for the Ridge Avenue Traffic Signals Improvement Project. Funding is provided by the Highway Safety Improvement Program (HSIP) Grant Funds in the amount of $138,380 and the City’s Capital Improvement Fund, 2019 General Obligation Bond Funds (415.40.4119.62145 - 419008) in the amount of $47,603, which has an FY 2020 balance of $175,000, and a YTD balance of $175,000. CM1.Page 22 of 145 For Action Approved on Consent Agenda A11. Resolution 38-R-20, Establishing Limits on Third-Party Food Delivery Service Fees City Council adopted Resolution 38-R-20, Establishing Limits on Third-Party Food Delivery Service Fees. For Action Passed 9-0 Motion: Ald. Fleming Second: Ald. Braithwaite Watch A12. Resolution 39-R-20, Reimbursement of Expenditures from General Obligation Bond Issuance City Council adopted Resolution 39-R-20, authorizing payments relating to FY 2020 Capital Improvement Plan (C.I.P.) project expenditures up to fifteen million, five hundred and fifty thousand dollars ($15,000,000) be reimbursed by the subsequent 2020 General Obligation (G.O.) bond issuance. Capital projects will be funded by future bond proceeds. For Action Approved on Consent Agenda A13. Ordinance 53-O-20, Amending City Code Title 9, Chapter 4 "Dogs, Cats, Animals and Fowl" to Define "Animal Care Facility," "Animal Rescue Organization," and "Pet Store" City Council adopted Ordinance 53-O-20, Amending City Code Title 9, Chapter 4 "Dogs, Cats, Animals and Fowl" to Define "Animal Care Facility," "Animal Rescue Organization," and "Pet Store." Staff requests suspension of the rules for Introduction and Action at the April 27, 2020 City Council meeting. For Introduction and Action Passed 9-0 A14. Ordinance 54-O-20, Amending Portions of the City Code “Powers and Duties,” to Include Pandemics and a Penalty Section for Failure to Comply with Public Health Orders City Council adopted Ordinance 54-O-20, amending portions of the City Code” Powers and Duties” to include pandemics and a penalty section for failure to comply with public health emergency orders. Staff requests suspension of the rules for Introduction and Action at the April 27, 2020 City Council meeting. Motion: Ald. Fleming Second: Ald. Rainey Watch CM1.Page 23 of 145 For Introduction and Action Passed 9-0 A15. Ordinance 41-O-20, Amending City Code Section 7-4-1 "Permit Required, Fees, Bonds" to Designate the Public Works Director as the Approval Authority for Excavations and Restrict Excavations in Winter Months City Council adopted Ordinance 41-O-20, Amending City Code Section 7-4-1 "Permit Required, Fees, Bonds" to Designate the Public Works Director as the Approval Authority for Excavations and Restrict Excavations in Winter Months. For Action Approved on Consent Agenda P1. Ordinance 47-O-20, Amendments to Design and Project Review Committee City Council adopted Ordinance 47-O-20 with changes to the City Code regarding the membership of the Design and Project Review Committee (DAPR). For Action Approved on Consent Agenda P2. Ordinance 49-O-20, Special Use for a Planned Development and Drive-Through Facility for a Financial Institution at 605 Davis Street City Council adopted Ordinance 49- O-20 for approval of a Special Use for a Planned Development and drive-through facility for a financial institution. The proposal includes the following Site Development Allowances: 1.) FAR of 13.02 where 4.5 is allowed and 8.0 may be requested as a maximum Site Development Allowance, 2.) Proposed building height of 220 feet where 85 feet (excluding parking) is allowed and 220 may be requested as a Site Development Allowance, 3.) 39 parking spaces where 420 are required, 4.) A 15-foot Ziggurat setback is proposed at 29 foot height along Davis where a 40-foot Ziggurat setback is required above 42-foot height, 5.) A 0-foot Ziggurat setback is proposed along the east interior lot line at 29- foot height where a 25-foot Ziggurat setback is required above 42-foot height, and 6.) A 0-foot Ziggurat setback is proposed along the west interior side lot line at 29-foot height where a 25-foot Ziggurat setback is required above 42-foot height. For Action Passed 8-1 Ald. Fiske voted “No” Motion: Ald. Rainey Second: Ald. Braithwaite Watch CM1.Page 24 of 145 P3. Ordinance 52-O-20, Special Use for a Planned Development located at 1555 Ridge Avenue City Council adopted Ordinance 52- O-20 for approval of a Special Use for a Planned Development. The proposal includes the following Site Development Allowances: 1.) A 3’ setback along the north property line where 15’ is required for dwelling units, 2.) No landscaping where a 10’ transition landscaped strip is required along the north property line, and 3.) A 10’ X 25’ loading space with 1.5’ rear yard setback where a 10’ X 35’ loading space with a 3’ rear yard setback is required. The project was presented to the Planning and Development Committee on April 13, 2020. After some discussion, the Committee voted to introduce the item to City Council with the amendment of removing the ground floor unit to add in four additional parking spaces and enable the building owner to lease unused parking spaces to the public. The ordinance and summary below reflects these changes. For Action Approved on Consent Agenda HS1. Ordinance 32-O-20, Amending City Code Title 3 to Restrict the Sale and Adoptions of Cats, Dogs and Rabbits City Council adopted Ordinance 32-O-20, approving restrictions on the sale and adoption of cats, dogs, and rabbits in Evanston. For Action Approved on Consent Agenda CM1.Page 25 of 145 Call of the Wards Ward 1: Thanked everyone, including our first responders for their amazing work. Informed residents of maintaining a 15ft. distance if they are actively exercising or running. Lastly, she informed everyone of the passing of longtime Evanston resident, Rosemary O'neill. Watch Ward 2: Thanked city staff for all of their hard work during the pandemic. Acknowledged community partners for stepping up, the teachers who continue to work hard to continue to educate kids and residents who stay at home. There will be a virtual Ward meeting on Thursday, April 30, 2020 starting at 5:00 p.m. Watch Ward 3: Thanked city staff for the superb work they continue to do. She also thanked first responders and essential workers. Watch Ward 4: Shared his appreciation for all city staff and residents. Believes there is still plenty of hard work to be done. Watch Ward 5: Thanked everyone in the community who is able to help and offer support. There will be a 5th Ward virtual meeting on May 6, 2020 starting at 7:00 p.m. Watch Ward 6: Thanked Paul D'agostino for his years of service for the City of Evanston. Watch Ward 7: Encouraged residents to view the videos which show Evanston first responders thanking the hard working staff at hospitals. Watch Ward 8: Clarified her previous remarks made regarding reparations. Also thanked Paul D’agostino and Scott Williams for their years of service. Watch Ward 9: Thanked city staff for their hard work, particularly those who work out in the community. Thanked all the staff who help every Tuesday and Wednesday at the food pantry. She also thanked the Outreach Team for helping deliver food boxes to senior citizens.Lastly, she asked anybody who lives in the 9th Ward and is interested in receiving a reusable facemask, to please email her to receive one. Watch Adjournment Ald. Wilson led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss an agenda item regarding real estate. This agenda item is a permitted subject to be considered in Executive Session and is an enumerated exception under the Open Meetings Act with the exception being 5 ILCS 120/2(a)(c)(6). A roll call vote was taken and by a vote of 9-0 City Council recessed into Executive Session. CM1.Page 26 of 145 CM1.Page 27 of 145 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Tera Davis, Accounts Payable Coordinator CC: Hitesh Desai, Chief Financial Officer/Treasurer Subject: Approval of the City of Evanston Payroll and Bills Date: May 11, 2020 Recommended Action: Staff recommends City Council approval of the City of Evanston Payroll for the period of April 13, 2020, through April 26, 2020, in the amount of $2,780,281.75 a nd Bills List for May 12, 2020, in the amount of $3,142,461.05. Council Action: For Action Summary: Payroll – April 13, 2020 through April 26, 2020 $2,780,281.75 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – May 12, 2020 $3,142,461.05 General Fund Amount – Bills $ 215,338.54 Supplemental List - $ 102,386.38 $ 317,724.92 TOTAL AMOUNT OF BILLS LIST & PAYROLL $5,922,742.80 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid a penalty, or to take advantage of early payment discounts. Attachments: 05.12.2020 BILLS LIST FY20 A1.Page 28 of 145 100 GENERAL FUND Vendor G/L Date Payment Date Invoice Amount 259711 - EYE MED VISION CARE 05/12/2020 05/12/2020 3,993.53 Invoice Transactions 1 $3,993.53 123581 - GUARDIAN 05/12/2020 05/12/2020 18,834.18 Invoice Transactions 1 $18,834.18 101192 - CONSERV FS 05/12/2020 05/12/2020 1,280.00 101192 - CONSERV FS 05/12/2020 05/12/2020 825.00 101192 - CONSERV FS 05/12/2020 05/12/2020 1,229.16 101192 - CONSERV FS 05/12/2020 05/12/2020 568.00 103639 - NATIONAL SEED 05/12/2020 05/12/2020 467.50 Invoice Transactions 5 $4,369.66 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 (79.00) 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 21.98 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 65.05 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 (65.05) Invoice Transactions 4 ($57.02) Invoice Transactions 4 ($57.02) 272361 - LANGUAGE LINE SERVICES 05/12/2020 05/12/2020 11.61 Invoice Transactions 1 $11.61 Invoice Transactions 1 $11.61 17289 - PAGCO INCORPORATED 05/12/2020 05/12/2020 744.96 105793 - BOUND TREE MEDICAL, LLC 05/12/2020 05/12/2020 24.00 105793 - BOUND TREE MEDICAL, LLC 05/12/2020 05/12/2020 130.65 103314 - MEDLINE INDUSTRIES 05/12/2020 05/12/2020 349.53 17056 - RED ARROW SALES 05/12/2020 05/12/2020 3,400.00 10546 - SUPERIOR INDUSTRIAL SUPPLY 05/12/2020 05/12/2020 416.80 314247 - WAREHOUSE DIRECT INC.05/12/2020 05/12/2020 264.00 Invoice Transactions 7 $5,329.94 Invoice Transactions 7 $5,329.94 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 (30.52) Invoice Transactions 1 ($30.52) Invoice Transactions 1 ($30.52) 177868 - SHELLEY TENCH 05/12/2020 05/12/2020 287.50 Invoice Transactions 1 $287.50 101832 - FEDERAL EXPRESS CORP.05/12/2020 05/12/2020 27.25 Invoice Transactions 1 $27.25 188147 - AZAVAR AUDIT SOLUTIONS 05/12/2020 05/12/2020 521.21 188147 - AZAVAR AUDIT SOLUTIONS 05/12/2020 05/12/2020 521.21 Invoice Transactions 2 $1,042.42 16914 - ALACRITI PAYMENTS LLC 05/12/2020 05/12/2020 5,000.00 Invoice Transactions 1 $5,000.00 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 (3.45) 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 190.63 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 59.83 Invoice Transactions 3 $247.01 Invoice Transactions 8 $6,604.18 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 4.59 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 26.46 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 17.77 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 7.48 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 33.33 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 3.04 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 20.98 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 5.08 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 49.99 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 (49.99) Invoice Transactions 10 $118.73 Invoice Transactions 10 $118.73 268935 - JEFFREY D. GREENSPAN 05/12/2020 05/12/2020 2,100.00 137723 - SUSAN D BRUNNER 05/12/2020 05/12/2020 3,010.00 Invoice Transactions 2 $5,110.00 Invoice Transactions 2 $5,110.00 269185 - COSTAR GROUP, INC.05/12/2020 05/12/2020 15,259.91 Invoice Transactions 1 $15,259.91 Invoice Transactions 1 $15,259.91 Invoice Transactions 35 $132,346.83 15421 - ROYAL REPORTING SERVICES, INC.05/12/2020 05/12/2020 2,166.50 Invoice Transactions 1 $2,166.50 16998 - CIOX HEALTH 05/12/2020 05/12/2020 31.27 Invoice Transactions 1 $31.27 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 11.98 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 9.29 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 7.59 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 6.30 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 91.51 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 9.99 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 6.99 Invoice Transactions 7 $143.65 Invoice Transactions 9 $2,341.42 Invoice Transactions 9 $2,341.42 163373 - HEALTH ENDEAVORS, S.C.05/12/2020 05/12/2020 745.00 Invoice Transactions 1 $745.00 255280 - ESPYR 05/12/2020 05/12/2020 650.70 Invoice Transactions 1 $650.70 Invoice Transactions 2 $1,395.70 11381 - SHI INTERNATIONAL CORP 05/12/2020 05/12/2020 44,206.30 Invoice Transactions 1 $44,206.30 Accounts Payable by G/L Distribution Report Payment Date Range 05/12/20 - 05/12/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.12.2020 Account 62340 - IT COMPUTER SOFTWARE SECURITY INFORMATION & EVENT MANAGEMENT PLATFORM QUOTE 18296659 Account 62340 - IT COMPUTER SOFTWARE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 1929 - HUMAN RESOURCE DIVISION Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. EMPLOYMENT TESTING-HEALTH ENDEAVORS Account 62160 - EMPLOYMENT TESTING SERVICES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS EMPLOYEE CONSULTING SERVICES-EAP Department 17 - LAW Totals Department 19 - ADMINISTRATIVE SERVICES Business Unit 1929 - HUMAN RESOURCE DIVISION Account 62160 - EMPLOYMENT TESTING SERVICES OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 1705 - LEGAL ADMINISTRATION Totals OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 62345 - COURT COST/LITIGATION NORTHWESTERN MEDICAL RECORDS Account 62345 - COURT COST/LITIGATION Totals Account 65095 - OFFICE SUPPLIES Department 17 - LAW Business Unit 1705 - LEGAL ADMINISTRATION Account 62130 - LEGAL SERVICES-GENERAL DISPOSITION TRANSCRIPT - WITTENBERG Account 62130 - LEGAL SERVICES-GENERAL Totals Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 5300 - ECON. DEVELOPMENT Totals Department 15 - CITY MANAGER'S OFFICE Totals Business Unit 1585 - ADMINISTRATIVE HEARINGS Totals Business Unit 5300 - ECON. DEVELOPMENT Account 62490 - OTHER PROGRAM COSTS DATABASE FOR EMPLOYMENT DATA, REAL ESTATE LISTINGS, RENTAL DATA Business Unit 1585 - ADMINISTRATIVE HEARINGS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS HEARING OFFICER HEARING OFFICER Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 1575 - PURCHASING Totals OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Business Unit 1575 - PURCHASING Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 1560 - REVENUE & COLLECTIONS Totals MONTHLY CASHIERING SERVICES Account 64545 - PERSONAL COMPUTER SOFTWARE Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES AUDITING AUDITING Account 64541 - UTILITY TAX AUDIT SERVICES Totals Account 64545 - PERSONAL COMPUTER SOFTWARE Account 62275 - POSTAGE CHARGEBACKS SHIPPING Account 62275 - POSTAGE CHARGEBACKS Totals Account 64541 - UTILITY TAX AUDIT SERVICES Business Unit 1560 - REVENUE & COLLECTIONS Account 52010 - WHEEL TAX OVERPAID WHEEL TAX Account 52010 - WHEEL TAX Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 1555 - FINANCIAL ADMINISTRATION Totals Account 65090 - SAFETY EQUIPMENT Totals Business Unit 1520 - EMERGENCY OPERATIONS CENTER Totals Business Unit 1555 - FINANCIAL ADMINISTRATION PROTECTIVE SUPPLIES (PPE COVID19) PRISONER SUPPLIES (PPE COVID19) PERSONAL PROTECTIVE EQUIPMENT( PPE COVID19) EOC PPE SUPPLIES POWDER CLEANER - COVID RELATED Account 65090 - SAFETY EQUIPMENT DISINFECTANT WIPES FOR COVID RESPONSE SUPPLIES ( PPE /COVID19) Business Unit 1510 - PUBLIC INFORMATION Totals Business Unit 1520 - EMERGENCY OPERATIONS CENTER Business Unit 1510 - PUBLIC INFORMATION Account 62490 - OTHER PROGRAM COSTS TRANSLATION SERVICES Account 62490 - OTHER PROGRAM COSTS Totals OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 1505 - CITY MANAGER Totals Department 15 - CITY MANAGER'S OFFICE Business Unit 1505 - CITY MANAGER Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES TOP DRESS FOR JAMES PARK ATHLETIC FIELDS SEED FOR LOVELACE ATHLETIC FIELDS JAMES PARK ATHLETIC FIELD SEED Account 41223 - RSRV - FIELD USE FEES REC Totals Account 21640 - DENTAL INSURANCE Totals Account 41223 - RSRV - FIELD USE FEES REC SEED FOR BENT PARK FIELDS FERTILIZER FOR ATHLETIC FIELDS EYEMED MONTHLY INVOICE Account 21639 - VISION INSURANCE DEDUCTI Totals Account 21640 - DENTAL INSURANCE GUARDIAN DENTAL MONTHLY INVOICE Invoice Description Fund 100 - GENERAL FUND Account 21639 - VISION INSURANCE DEDUCTI Run by Tera Davis on 05/06/2020 08:27:42 AM Page 2 of 22 A1.Page 29 of 145 100 GENERAL FUND Vendor G/L Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 05/12/20 - 05/12/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.12.2020 Invoice Description 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/12/2020 05/12/2020 165.98 Invoice Transactions 1 $165.98 100401 - COMCAST CABLE 05/12/2020 05/12/2020 1,487.36 Invoice Transactions 1 $1,487.36 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 581.02 Invoice Transactions 1 $581.02 102642 - IRON MOUNTAIN OSDP 05/12/2020 05/12/2020 1,234.23 Invoice Transactions 1 $1,234.23 Invoice Transactions 5 $47,674.89 15491 - BARNACLE PARKING ENFORCEMENT 05/12/2020 05/12/2020 1,260.00 Invoice Transactions 1 $1,260.00 Invoice Transactions 1 $1,260.00 101960 - FOX VALLEY FIRE & SAFETY 05/12/2020 05/12/2020 247.00 105150 - THYSSENKRUPP ELEVATOR 05/12/2020 05/12/2020 421.00 12792 - UNIFIRST CORPORATION 05/12/2020 05/12/2020 82.37 12792 - UNIFIRST CORPORATION 05/12/2020 05/12/2020 82.37 Invoice Transactions 4 $832.74 103063 - LIFTOMATIC ELEVATOR, INC 05/12/2020 05/12/2020 1,998.00 Invoice Transactions 1 $1,998.00 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 05/12/2020 05/12/2020 90.00 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 05/12/2020 05/12/2020 183.00 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 05/12/2020 05/12/2020 183.00 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 05/12/2020 05/12/2020 183.00 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 05/12/2020 05/12/2020 148.43 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 05/12/2020 05/12/2020 49.50 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 05/12/2020 05/12/2020 49.50 Invoice Transactions 7 $886.43 103471 - MITSUBISHI ELECTRIC POWER PRODUCTS, INC.05/12/2020 05/12/2020 10,733.00 Invoice Transactions 1 $10,733.00 Invoice Transactions 13 $14,450.17 Invoice Transactions 21 $64,780.76 100177 - ALLEGRA PRINT & IMAGING 05/12/2020 05/12/2020 1,100.00 Invoice Transactions 1 $1,100.00 Invoice Transactions 1 $1,100.00 15031 - BUSSEY ENVIRONMENTAL INC.05/12/2020 05/12/2020 1,300.00 15031 - BUSSEY ENVIRONMENTAL INC.05/12/2020 05/12/2020 1,420.00 17396 - ECOPRO ENVIRONMENTAL INC.05/12/2020 05/12/2020 10,800.00 17395 - FIRE PROS 05/12/2020 05/12/2020 225.00 12822 - MBR WRECKING INC.05/12/2020 05/12/2020 38,100.00 Invoice Transactions 5 $51,845.00 Invoice Transactions 5 $51,845.00 Invoice Transactions 6 $52,945.00 104655 - SUPER SEER CORPORATION 05/12/2020 05/12/2020 896.80 222307 - VCG UNIFORM 05/12/2020 05/12/2020 331.65 222307 - VCG UNIFORM 05/12/2020 05/12/2020 293.89 222307 - VCG UNIFORM 05/12/2020 05/12/2020 659.45 Invoice Transactions 4 $2,181.79 Invoice Transactions 4 $2,181.79 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 (266.75) 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 63.47 100924 - CDW GOVERNMENT INC.05/12/2020 05/12/2020 178.96 Invoice Transactions 3 ($24.32) Invoice Transactions 3 ($24.32) 104680 - SETCOM CORP.05/12/2020 05/12/2020 563.21 Invoice Transactions 1 $563.21 100922 - CDS OFFICE TECHNOLOGIES 05/12/2020 05/12/2020 784.00 100922 - CDS OFFICE TECHNOLOGIES 05/12/2020 05/12/2020 3,162.00 Invoice Transactions 2 $3,946.00 Invoice Transactions 3 $4,509.21 322695 - ECO-CLEAN MAINTENANCE 05/12/2020 05/12/2020 195.00 Invoice Transactions 1 $195.00 10546 - SUPERIOR INDUSTRIAL SUPPLY 05/12/2020 05/12/2020 944.68 Invoice Transactions 1 $944.68 228912 - DUSTCATCHERS, INC.05/12/2020 05/12/2020 46.75 228912 - DUSTCATCHERS, INC.05/12/2020 05/12/2020 46.75 Invoice Transactions 2 $93.50 Invoice Transactions 4 $1,233.18 Invoice Transactions 14 $7,899.86 101832 - FEDERAL EXPRESS CORP.05/12/2020 05/12/2020 59.22 Invoice Transactions 1 $59.22 103744 - NICOR 05/12/2020 05/12/2020 334.85 Invoice Transactions 1 $334.85 11435 - TODAY'S UNIFORMS INC. 05/12/2020 05/12/2020 20.00 11435 - TODAY'S UNIFORMS INC. 05/12/2020 05/12/2020 116.65 11435 - TODAY'S UNIFORMS INC. 05/12/2020 05/12/2020 131.90 11435 - TODAY'S UNIFORMS INC. 05/12/2020 05/12/2020 23.95 11435 - TODAY'S UNIFORMS INC. 05/12/2020 05/12/2020 110.85 11435 - TODAY'S UNIFORMS INC. 05/12/2020 05/12/2020 72.95 11435 - TODAY'S UNIFORMS INC. 05/12/2020 05/12/2020 69.95 11435 - TODAY'S UNIFORMS INC. 05/12/2020 05/12/2020 43.95 11435 - TODAY'S UNIFORMS INC. 05/12/2020 05/12/2020 107.85 11435 - TODAY'S UNIFORMS INC. 05/12/2020 05/12/2020 143.80 11435 - TODAY'S UNIFORMS INC. 05/12/2020 05/12/2020 123.90 11435 - TODAY'S UNIFORMS INC. 05/12/2020 05/12/2020 145.90 11435 - TODAY'S UNIFORMS INC. 05/12/2020 05/12/2020 36.95 Invoice Transactions 13 $1,148.60 100401 - COMCAST CABLE 05/12/2020 05/12/2020 31.64 Invoice Transactions 1 $31.64 Invoice Transactions 16 $1,574.31 Account 65125 - OTHER COMMODITIES Totals Business Unit 2305 - FIRE MGT & SUPPORT Totals UNIFORMS Account 65020 - CLOTHING Totals Account 65125 - OTHER COMMODITIES COMMUNICATION CHARGES-APRIL UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS Account 64015 - NATURAL GAS Totals Account 65020 - CLOTHING UNIFORMS UNIFORMS SHIPPING Account 62315 - POSTAGE Totals Account 64015 - NATURAL GAS UTILITIES: NICOR Department 22 - POLICE Totals Department 23 - FIRE MGMT & SUPPORT Business Unit 2305 - FIRE MGT & SUPPORT Account 62315 - POSTAGE FLOOR MATS Account 65125 - OTHER COMMODITIES Totals Business Unit 2295 - BUILDING MANAGEMENT Totals JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Account 65125 - OTHER COMMODITIES FLOOR MATS Account 62225 - BLDG MAINTENANCE SERVICES CLEANING SERVICES FOR PD Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 65040 - JANITORIAL SUPPLIES Account 65120 - POLICE DUI EXPENSE Totals Business Unit 2270 - TRAFFIC BUREAU Totals Business Unit 2295 - BUILDING MANAGEMENT Account 62490 - OTHER PROGRAM COSTS Totals Account 65120 - POLICE DUI EXPENSE DOCKING STATION (TRAFFIC UNIT) DOCKING STATION (TRAFFIC UNIT) Business Unit 2260 - OFFICE OF ADMINISTRATION Totals Business Unit 2270 - TRAFFIC BUREAU Account 62490 - OTHER PROGRAM COSTS HEADSET REPAIR - TRAFFIC UNIT OFFICE SUPPLIES OFFICE SUPPLIES EPD LOCKUP & FRONT DESK PRINTER SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 2210 - PATROL OPERATIONS Totals Business Unit 2260 - OFFICE OF ADMINISTRATION Account 65095 - OFFICE SUPPLIES UNIFORM - HELMETS UNIFORM - NEW RECRUIT UNIFORM - NEW RECRUIT UNIFORM - NEW RECRUIT Account 65020 - CLOTHING Totals Department 21 - COMMUNITY DEVELOPMENT Totals Department 22 - POLICE Business Unit 2210 - PATROL OPERATIONS Account 65020 - CLOTHING BOARD UP SERVICE - 625 OAKTON 1239 LEON - DEMOLITION Account 62469 - IL VACANT PROPERTY EXP Totals Business Unit 2115 - PROPERTY STANDARDS Totals Business Unit 2115 - PROPERTY STANDARDS Account 62469 - IL VACANT PROPERTY EXP ASBESTOS ASSESSMENT AND TESTING - 1239 LEON PL ASBESTOS ASSESSMENT AND TESTING - 2012 MAPLE 1239 LEON - REMOVE 21 WINDOWS THAT CONTAIN ACM CAULK CENSUS 2020 YARD SIGNS Account 63062 - CENSUS GRANT OTHER EXPENSES Totals Business Unit 2105 - PLANNING & ZONING Totals Department 19 - ADMINISTRATIVE SERVICES Totals Department 21 - COMMUNITY DEVELOPMENT Business Unit 2105 - PLANNING & ZONING Account 63062 - CENSUS GRANT OTHER EXPENSES UPS REPLACEMENT FOR EPD 311 CENTER Account 65050 - BLDG MAINTENANCE MATERIAL Totals Business Unit 1950 - FACILITIES Totals SECURITY PROTECTION AT 633 HOWARD SECURITY PROTECTION AT 633 HOWARD Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65050 - BLDG MAINTENANCE MATERIAL SECURITY PROTECTION AT FLEETWOOD SECURITY PROTECTION AT 633 HOWARD SECURITY PROTECTION AT 633 HOWARD SECURITY PROTECTION AT 633 HOWARD SECURITY PROTECTION AT 633 HOWARD Account 62425 - ELEVATOR CONTRACT COSTS CONTRACT SERVICES FOR NOYES ELEVATORS Account 62425 - ELEVATOR CONTRACT COSTS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS ELEVATOR REPAIRS AT FIRE STATION 5 MATS FOR SERVICE CENTER MATS FOR SERVICE CENTER Account 62225 - BLDG MAINTENANCE SERVICES Totals Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals Business Unit 1950 - FACILITIES Account 62225 - BLDG MAINTENANCE SERVICES FIRE ALARM SYSTEM SERVICE AT FLEETWOOD Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Account 62451 - TOWING AND BOOTING CONTRACTS BARNACLE RELEASE FEES-MARCH 2020 Account 62451 - TOWING AND BOOTING CONTRACTS Totals Account 65605 - DATA CENTER MAINTENANCE OFF SITE DATA STORAGE Account 65605 - DATA CENTER MAINTENANCE Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals Account 64505 - TELECOMMUNICATIONS Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES-APRIL 2020 Account 62380 - COPY MACHINE CHARGES Run by Tera Davis on 05/06/2020 08:27:42 AM Page 3 of 22 A1.Page 30 of 145 100 GENERAL FUND Vendor G/L Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 05/12/20 - 05/12/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.12.2020 Invoice Description 155125 - J & L ENGRAVING 05/12/2020 05/12/2020 22.25 Invoice Transactions 1 $22.25 Invoice Transactions 1 $22.25 Invoice Transactions 17 $1,596.56 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 63.33 Invoice Transactions 1 $63.33 Invoice Transactions 1 $63.33 239196 - UNDERGROUND PRINTING 05/12/2020 05/12/2020 266.55 Invoice Transactions 1 $266.55 Invoice Transactions 1 $266.55 Invoice Transactions 2 $329.88 16071 - REACH MEDIA NETWORK 05/12/2020 05/12/2020 350.00 Invoice Transactions 1 $350.00 102520 - ILLINOIS PAPER DBA IMPACT NETWORKING LLC 05/12/2020 05/12/2020 366.00 Invoice Transactions 1 $366.00 Invoice Transactions 2 $716.00 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 (32.49) Invoice Transactions 1 ($32.49) Invoice Transactions 1 ($32.49) 101143 - COMED 05/12/2020 05/12/2020 91.98 101143 - COMED 05/12/2020 05/12/2020 49.09 101143 - COMED 05/12/2020 05/12/2020 68.92 101143 - COMED 05/12/2020 05/12/2020 337.81 101143 - COMED 05/12/2020 05/12/2020 189.15 101143 - COMED 05/12/2020 05/12/2020 65.14 101143 - COMED 05/12/2020 05/12/2020 84.96 101143 - COMED 05/12/2020 05/12/2020 25.22 101143 - COMED 05/12/2020 05/12/2020 38.53 101143 - COMED 05/12/2020 05/12/2020 36.01 Invoice Transactions 10 $986.81 103744 - NICOR 05/12/2020 05/12/2020 100.35 103744 - NICOR 05/12/2020 05/12/2020 67.04 103744 - NICOR 05/12/2020 05/12/2020 68.46 Invoice Transactions 3 $235.85 Invoice Transactions 13 $1,222.66 103744 - NICOR 05/12/2020 05/12/2020 1,807.59 Invoice Transactions 1 $1,807.59 12792 - UNIFIRST CORPORATION 05/12/2020 05/12/2020 50.64 Invoice Transactions 1 $50.64 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 24.19 Invoice Transactions 1 $24.19 Invoice Transactions 3 $1,882.42 16071 - REACH MEDIA NETWORK 05/12/2020 05/12/2020 350.00 Invoice Transactions 1 $350.00 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 (17.96) Invoice Transactions 1 ($17.96) Invoice Transactions 2 $332.04 16071 - REACH MEDIA NETWORK 05/12/2020 05/12/2020 350.00 Invoice Transactions 1 $350.00 103195 - MARK VEND COMPANY 05/12/2020 05/12/2020 233.37 Invoice Transactions 1 $233.37 Invoice Transactions 2 $583.37 16733 - CARL ROSENTHAL 05/12/2020 05/12/2020 963.00 16734 - DOGR USA LLC 05/12/2020 05/12/2020 434.40 10619 - PHYLLIS RICHMOND 05/12/2020 05/12/2020 282.00 Invoice Transactions 3 $1,679.40 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 (35.04) Invoice Transactions 1 ($35.04) Invoice Transactions 4 $1,644.36 16071 - REACH MEDIA NETWORK 05/12/2020 05/12/2020 350.00 Invoice Transactions 1 $350.00 10546 - SUPERIOR INDUSTRIAL SUPPLY 05/12/2020 05/12/2020 200.30 Invoice Transactions 1 $200.30 Invoice Transactions 2 $550.30 151986 - CINTAS CORPORATION #769 05/12/2020 05/12/2020 35.00 Invoice Transactions 1 $35.00 Invoice Transactions 1 $35.00 16679 - IMAGINARY SERVICES 05/12/2020 05/12/2020 3,088.05 Invoice Transactions 1 $3,088.05 Invoice Transactions 1 $3,088.05 Invoice Transactions 31 $10,021.71 101063 - CINTAS FIRST AID & SUPPLY 05/12/2020 05/12/2020 98.61 101063 - CINTAS FIRST AID & SUPPLY 05/12/2020 05/12/2020 93.00 Invoice Transactions 2 $191.61 Invoice Transactions 2 $191.61 103617 - NATIONAL AWARDS & FINE GIFTS 05/12/2020 05/12/2020 120.00 Invoice Transactions 1 $120.00 282802 - INTRINSIC PERENNIAL GARDENS, INC.05/12/2020 05/12/2020 183.25 282802 - INTRINSIC PERENNIAL GARDENS, INC.05/12/2020 05/12/2020 117.50 103120 - LURVEY LANDSCAPE SUPPLY 05/12/2020 05/12/2020 21.55 103120 - LURVEY LANDSCAPE SUPPLY 05/12/2020 05/12/2020 54.26 Invoice Transactions 4 $376.56Account 65005 - AGRI/BOTANICAL SUPPLIES Totals Account 65005 - AGRI/BOTANICAL SUPPLIES GREEN BAY RIDGE EMERSON ARRINGTON FERTILIZER 1724 DEMPSTER Business Unit 4330 - GREENWAYS Account 62199 - PARK MNTNCE & FURNITURE RPLCMN MEMORIAL BENCH PLAQUES Account 62199 - PARK MNTNCE & FURNITURE RPLCMN Totals FIRST AID CABINET MAINTENANCE FIRST AID CABINET MAINTENANCE Account 65090 - SAFETY EQUIPMENT Totals Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals Department 30 - PARKS, REC. AND COMMUNITY SERV. Totals Department 40 - PUBLIC WORKS AGENCY Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Account 65090 - SAFETY EQUIPMENT Account 62505 - INSTRUCTOR SERVICES IMPLEMENT IMAGINARY GAME PROGRAM Account 62505 - INSTRUCTOR SERVICES Totals Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals Business Unit 3720 - CULTURAL ARTS PROGRAMS Business Unit 3080 - BEACHES Totals Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Account 62509 - SERVICE AGREEMENTS/ CONTRACTS MONTHLY MAT SERVICE GIBBS-MORRISON Account 62205 - ADVERTISING Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals Business Unit 3080 - BEACHES Account 62205 - ADVERTISING DIGITAL SIGN LICENSE RENEW Account 62505 - INSTRUCTOR SERVICES Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Account 62505 - INSTRUCTOR SERVICES WINTER 2020 PICKLEBALL CLINIC INSTRUCTION WINTER BASKETBALL OVER 40 INSTRUCTOR 2020 WINTER FITNESS INSTRUCTION Account 65110 - RECREATION SUPPLIES ECO DISPOSABLE COFFEE CUPS Account 65110 - RECREATION SUPPLIES Totals Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Account 62205 - ADVERTISING DIGITAL SIGN LICENSE RENEWAL Account 62205 - ADVERTISING Totals OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals Account 62205 - ADVERTISING DIGITAL SIGN LICENSE RENEWAL Account 62205 - ADVERTISING Totals Account 65095 - OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 3030 - CROWN COMMUNITY CENTER Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 64015 - NATURAL GAS UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 65040 - JANITORIAL SUPPLIES Account 64015 - NATURAL GAS Totals Business Unit 3025 - PARK UTILITIES Totals Business Unit 3030 - CROWN COMMUNITY CENTER Account 64015 - NATURAL GAS UTILITIES: NICOR UTILITIES: NICOR UTILITIES: NICOR UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED Account 64005 - ELECTRICITY Totals UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED Business Unit 3010 - REC. BUSINESS & FISCAL MGMT Totals Business Unit 3025 - PARK UTILITIES Account 64005 - ELECTRICITY UTILITIES: COMED Business Unit 3010 - REC. BUSINESS & FISCAL MGMT Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Account 65095 - OFFICE SUPPLIES OFFICE PAPER AT CIVIC CENTER Account 65095 - OFFICE SUPPLIES Totals Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Totals Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Account 62205 - ADVERTISING DIGITAL SIGN LICENSE RENEWAL Account 62205 - ADVERTISING Totals Business Unit 2455 - COMMUNITY HEALTH Totals Department 24 - HEALTH Totals Department 30 - PARKS, REC. AND COMMUNITY SERV. Business Unit 2455 - COMMUNITY HEALTH Account 62371 - WOMEN OUT WALKING EXPENSE WOW PROGRAM TABLECLOTH Account 62371 - WOMEN OUT WALKING EXPENSE Totals OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 2407 - HEALTH SERVICES ADMIN Totals Department 23 - FIRE MGMT & SUPPORT Totals Department 24 - HEALTH Business Unit 2407 - HEALTH SERVICES ADMIN Account 65095 - OFFICE SUPPLIES Account 65090 - SAFETY EQUIPMENT SAFETY SUPPLIES Account 65090 - SAFETY EQUIPMENT Totals Business Unit 2315 - FIRE SUPPRESSION Totals Business Unit 2315 - FIRE SUPPRESSION Run by Tera Davis on 05/06/2020 08:27:42 AM Page 4 of 22 A1.Page 31 of 145 100 GENERAL FUND Vendor G/L Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 05/12/20 - 05/12/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.12.2020 Invoice Description 297163 - KOMPAN, INC.05/12/2020 05/12/2020 703.55 103855 - NUTOYS LEISURE PRODUCTS 05/12/2020 05/12/2020 644.78 Invoice Transactions 2 $1,348.33 101192 - CONSERV FS 05/12/2020 05/12/2020 411.94 Invoice Transactions 1 $411.94 Invoice Transactions 8 $2,256.83 101832 - FEDERAL EXPRESS CORP.05/12/2020 05/12/2020 13.71 Invoice Transactions 1 $13.71 Invoice Transactions 1 $13.71 158336 - ARROW ROAD CONSTRUCTION 05/12/2020 05/12/2020 206.50 158336 - ARROW ROAD CONSTRUCTION 05/12/2020 05/12/2020 386.45 158336 - ARROW ROAD CONSTRUCTION 05/12/2020 05/12/2020 214.76 158336 - ARROW ROAD CONSTRUCTION 05/12/2020 05/12/2020 185.26 158336 - ARROW ROAD CONSTRUCTION 05/12/2020 05/12/2020 109.15 158336 - ARROW ROAD CONSTRUCTION 05/12/2020 05/12/2020 313.88 Invoice Transactions 6 $1,416.00 Invoice Transactions 6 $1,416.00 120248 - ELCAST LIGHTING 05/12/2020 05/12/2020 1,500.00 Invoice Transactions 1 $1,500.00 105435 - VULCAN INC.05/12/2020 05/12/2020 10,501.00 Invoice Transactions 1 $10,501.00 Invoice Transactions 2 $12,001.00 Invoice Transactions 19 $15,879.15 Invoice Transactions 161 $215,338.54 Department 40 - PUBLIC WORKS AGENCY Totals Fund 100 - GENERAL FUND Totals Account 65115 - TRAFFIC CONTROL SUPPLI FY2020 VARIOUS ALUMINUM TRAFFIC SIGN BLANKS Account 65115 - TRAFFIC CONTROL SUPPLI Totals Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Account 65070 - OFFICE/OTHER EQT MTN MATL STREET LIGHT FIXTURE REPAIR Account 65070 - OFFICE/OTHER EQT MTN MATL Totals ASPHALT ASPHALT Account 65055 - MATER. TO MAINT. IMP. Totals Business Unit 4510 - STREET MAINTENANCE Totals Account 65055 - MATER. TO MAINT. IMP. ASPHALT ASPHALT ASPHALT ASPHALT Account 62315 - POSTAGE Totals Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals Business Unit 4510 - STREET MAINTENANCE Business Unit 4330 - GREENWAYS Totals Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Account 62315 - POSTAGE SHIPPING Account 65055 - MATER. TO MAINT. IMP. Totals Account 65085 - MINOR EQUIPMENT & TOOLS PARK TOOLS Account 65085 - MINOR EQUIPMENT & TOOLS Totals Account 65055 - MATER. TO MAINT. IMP. MASON PARK RICHMOND BRUMMEL PARK PORTER PARK Run by Tera Davis on 05/06/2020 08:27:42 AM Page 5 of 22 A1.Page 32 of 145 176 HUMAN SERVICE FUND Vendor G/L Date Payment Date Invoice Amount 239196 - UNDERGROUND PRINTING 05/12/2020 05/12/2020 266.55 Invoice Transactions 1 $266.55 Invoice Transactions 1 $266.55 239196 - UNDERGROUND PRINTING 05/12/2020 05/12/2020 266.55 239196 - UNDERGROUND PRINTING 05/12/2020 05/12/2020 266.55 Invoice Transactions 2 $533.10 149940 - ETHS CAMPUS CATERING 05/12/2020 05/12/2020 424.00 Invoice Transactions 1 $424.00 Invoice Transactions 3 $957.10 Invoice Transactions 4 $1,223.65 Invoice Transactions 4 $1,223.65Fund 176 - HUMAN SERVICES FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 05/12/20 - 05/12/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.12.2020 Account 65025 - FOOD Totals Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals Department 24 - HEALTH Totals PROGRAM TABLECLOTH Account 62210 - PRINTING Totals Account 65025 - FOOD MAYOR'S EMPLOYER ADVISORY COUNCIL MEETING Business Unit 2445 - HUMAN SERVICES Totals Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Account 62210 - PRINTING ESYEP PROGRAM TABLECLOTH Business Unit 2445 - HUMAN SERVICES Account 62210 - PRINTING SENIOR PROGRAM TABLECLOTH Account 62210 - PRINTING Totals Invoice Description Fund 176 - HUMAN SERVICES FUND Department 24 - HEALTH Run by Tera Davis on 05/06/2020 08:27:42 AM Page 6 of 22 A1.Page 33 of 145 200 MOTOR FUEL TAX FUND Vendor G/L Date Payment Date Invoice Amount 101143 - COMED 05/12/2020 05/12/2020 731.87 Invoice Transactions 1 $731.87 12507 - CONNEXION ELECTRIC AND ENERGY SOLUTIONS 05/12/2020 05/12/2020 19,875.00 Invoice Transactions 1 $19,875.00 Invoice Transactions 2 $20,606.87 Invoice Transactions 2 $20,606.87 Invoice Transactions 2 $20,606.87 Department 40 - PUBLIC WORKS AGENCY Totals Fund 200 - MOTOR FUEL TAX FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 05/12/20 - 05/12/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.12.2020 Account 65515 - OTHER IMPROVEMENTS LED STREET LIGHT FIXTURES Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Account 64006 - LIGHTING UTILITIES: COMED Account 64006 - LIGHTING Totals Invoice Description Fund 200 - MOTOR FUEL TAX FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 05/06/2020 08:27:42 AM Page 7 of 22 A1.Page 34 of 145 205 EMERGENCY TELEPHONE (E911) Vendor G/L Date Payment Date Invoice Amount 149416 - AT & T 05/12/2020 05/12/2020 286.71 Invoice Transactions 1 $286.71 103536 - MOTOROLA SOLUTIONS, INC.05/12/2020 05/12/2020 3,456.00 Invoice Transactions 1 $3,456.00 Invoice Transactions 2 $3,742.71 Invoice Transactions 2 $3,742.71 Invoice Transactions 2 $3,742.71 Department 22 - POLICE Totals Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 05/12/20 - 05/12/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.12.2020 Account 65085 - MINOR EQUIPMENT & TOOLS RADIO PARTS Account 65085 - MINOR EQUIPMENT & TOOLS Totals Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES Account 64505 - TELECOMMUNICATIONS Totals Invoice Description Fund 205 - EMERGENCY TELEPHONE (E911) FUND Department 22 - POLICE Run by Tera Davis on 05/06/2020 08:27:42 AM Page 8 of 22 A1.Page 35 of 145 215 CDBG FUND Vendor G/L Date Payment Date Invoice Amount 103654 - NATIONAL COMMUNITY DEVELOPMENT ASSOC.05/12/2020 05/12/2020 940.00 Invoice Transactions 1 $940.00 Invoice Transactions 1 $940.00 104317 - REBA EARLY LEARNING CENTER 05/12/2020 05/12/2020 976.00 Invoice Transactions 1 $976.00 Invoice Transactions 1 $976.00 Invoice Transactions 2 $1,916.00 Invoice Transactions 2 $1,916.00Fund 215 - CDBG FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 05/12/20 - 05/12/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.12.2020 Account 62946 - REBA REPLACE EARLY LEARNING CENTER Totals Business Unit 5275 - PUBLIC FACILITIES Totals Department 21 - COMMUNITY DEVELOPMENT Totals Business Unit 5220 - CDBG ADMINISTRATION Totals Business Unit 5275 - PUBLIC FACILITIES Account 62946 - REBA REPLACE EARLY LEARNING CENTER CDBG FUNDED PUBLIC FACILITIES PROJECT - HVAC Business Unit 5220 - CDBG ADMINISTRATION Account 62360 - MEMBERSHIP DUES MEMBERSHIP DUES COVERING 1/1/2020-12-31/2020 Account 62360 - MEMBERSHIP DUES Totals Invoice Description Fund 215 - CDBG FUND Department 21 - COMMUNITY DEVELOPMENT Run by Tera Davis on 05/06/2020 08:27:42 AM Page 9 of 22 A1.Page 36 of 145 220 CDBG LOAN FUND Vendor G/L Date Payment Date Invoice Amount 17108 - WILLIAM GREAVES HOME IMPROVEMENT 05/12/2020 05/12/2020 360.00 Invoice Transactions 1 $360.00 Invoice Transactions 1 $360.00 Invoice Transactions 1 $360.00 Invoice Transactions 1 $360.00 Business Unit 5280 - CD LOAN Totals Department 21 - COMMUNITY DEVELOPMENT Totals Fund 220 - CDBG LOAN FUND Totals Business Unit 5280 - CD LOAN Account 65535 - REHAB LOANS HOUSING REHAB - CLIENT 0270 Account 65535 - REHAB LOANS Totals Invoice Description Fund 220 - CDBG LOAN FUND Department 21 - COMMUNITY DEVELOPMENT Accounts Payable by G/L Distribution Report Payment Date Range 05/12/20 - 05/12/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.12.2020 Run by Tera Davis on 05/06/2020 08:27:42 AM Page 10 of 22 A1.Page 37 of 145 415 CAPITAL IMPROVEMENTS FUND Vendor G/L Date Payment Date Invoice Amount 104927 - STANLEY CONSULTANTS INC.*05/12/2020 05/12/2020 3,178.28 104927 - STANLEY CONSULTANTS INC.*05/12/2020 05/12/2020 11,634.93 Invoice Transactions 2 $14,813.21 102304 - HECKER AND COMPANY INC.*05/12/2020 05/12/2020 181,420.45 104608 - SCHROEDER & SCHROEDER INC *05/12/2020 05/12/2020 25,373.50 11508 - TERRA ENGINEERING, LTD *05/12/2020 05/12/2020 23,225.02 11508 - TERRA ENGINEERING, LTD *05/12/2020 05/12/2020 25,164.48 Invoice Transactions 4 $255,183.45 Invoice Transactions 6 $269,996.66 282195 - KPFF, INC., DBA KPFF CONSULTING ENGINEER 05/12/2020 05/12/2020 1,547.70 104804 - SMITHGROUP, INC.05/12/2020 05/12/2020 22,350.00 Invoice Transactions 2 $23,897.70 101192 - CONSERV FS 05/12/2020 05/12/2020 372.60 Invoice Transactions 1 $372.60 Invoice Transactions 3 $24,270.30 104927 - STANLEY CONSULTANTS INC.*05/12/2020 05/12/2020 15,555.25 Invoice Transactions 1 $15,555.25 Invoice Transactions 1 $15,555.25 102304 - HECKER AND COMPANY INC.*05/12/2020 05/12/2020 20,000.00 104608 - SCHROEDER & SCHROEDER INC *05/12/2020 05/12/2020 75,384.38 Invoice Transactions 2 $95,384.38 Invoice Transactions 2 $95,384.38 104608 - SCHROEDER & SCHROEDER INC *05/12/2020 05/12/2020 98,647.54 Invoice Transactions 1 $98,647.54 Invoice Transactions 1 $98,647.54 Invoice Transactions 13 $503,854.13 Invoice Transactions 13 $503,854.13 Business Unit 4319 - CIP CDBG Funds Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 415 - CAPITAL IMPROVEMENTS FUND Totals Business Unit 4319 - CIP CDBG Funds Account 65515 - OTHER IMPROVEMENTS 2019 ALLEY IMPROVEMENTS CONTRACT B - BID 19-37 Account 65515 - OTHER IMPROVEMENTS Totals 2019 ALLEY IMPROVEMENTS CONTRACT B - BID 19-37 Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4219 - NON-BOND CAPITAL Totals Business Unit 4218 - NON-BOND CAPITAL, 2018 Totals Business Unit 4219 - NON-BOND CAPITAL Account 65515 - OTHER IMPROVEMENTS EMERSON ST TRAFFIC SIGNALS BID 19-04 Business Unit 4218 - NON-BOND CAPITAL, 2018 Account 62145 - ENGINEERING SERVICES CENTRAL ST BRIDGE PHASE II ENGINEERING SRVS RESOLUTION 39-R-18 Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS WOOD FENCE Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4120 - 2020 GO BOND CAPITAL Totals Account 62145 - ENGINEERING SERVICES STRUCTURAL ENGINEERING EVALUATION ECOLOGY CNTR FLOOR BUCKLING SOLE SOURCE - SHORELINE CONDITION ASSESSMENT Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4119 - 2019 GO BOND CAPITAL Totals Business Unit 4120 - 2020 GO BOND CAPITAL Account 65515 - OTHER IMPROVEMENTS EMERSON ST TRAFFIC SIGNALS BID 19-04 2019 ALLEY IMPROVEMENTS CONTRACT B - BID 19-37 MCCULLOCH PARK RENOVATIONS PROJECT RFP 19-53 MCCULLOCH PARK RENOVATIONS PROJECT RFP 19-53 Business Unit 4119 - 2019 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES CENTRAL ST BRIDGE PHASE II ENGINEERING SRVS RESOLUTION 39-R-18 MAIN ST CORRIDOR IMPROVEMENTS ENGINEERING SERVICES Account 62145 - ENGINEERING SERVICES Totals Invoice Description Fund 415 - CAPITAL IMPROVEMENTS FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 05/12/20 - 05/12/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.12.2020 Run by Tera Davis on 05/06/2020 08:27:42 AM Page 11 of 22 A1.Page 38 of 145 416 CROWN CONSTRUCTION FUND Vendor G/L Date Payment Date Invoice Amount 184851 - ENVIRONMENTAL GROUP SERVICES, LTD 05/12/2020 05/12/2020 3,700.00 120230 - FORWARD SPACE LLC D/B/A OFFICE *05/12/2020 05/12/2020 107,555.63 Invoice Transactions 2 $111,255.63 Invoice Transactions 2 $111,255.63 Invoice Transactions 2 $111,255.63 Invoice Transactions 2 $111,255.63 Business Unit 4160 - CROWN CONSTRUCTION PROJECT Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 416 - CROWN CONSTRUCTION FUND Totals Business Unit 4160 - CROWN CONSTRUCTION PROJECT Account 65515 - OTHER IMPROVEMENTS ROBERT CROWN AMBIENT AIR MONITORING - SINGLE SOURCE ROBERT CROWN GENERAL PURPOSE FURNITURE PURCHASE Account 65515 - OTHER IMPROVEMENTS Totals Invoice Description Fund 416 - CROWN CONSTRUCTION FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 05/12/20 - 05/12/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.12.2020 Run by Tera Davis on 05/06/2020 08:27:42 AM Page 12 of 22 A1.Page 39 of 145 420 SPECIAL ASSESSMENT FUND Vendor G/L Date Payment Date Invoice Amount 17401 - DAVID AND BRYN HANSON 05/12/2020 05/12/2020 261.56 Invoice Transactions 1 $261.56 17402 - CONSTANCE JOHNSON 05/12/2020 05/12/2020 338.98 17401 - DAVID AND BRYN HANSON 05/12/2020 05/12/2020 742.50 Invoice Transactions 2 $1,081.48 Invoice Transactions 3 $1,343.04 Invoice Transactions 3 $1,343.04 Invoice Transactions 3 $1,343.04 Business Unit 6365 - SPECIAL ASSESSMENT Totals Department 26 - PUBLIC WORKS Totals Fund 420 - SPECIAL ASSESSMENT FUND Totals Account 56590 - SPEC ASSESS PRINCIPAL PMT REFUND: SPECIAL ASSESSMENT REFUND: SPECIAL ASSESSMENT Account 56590 - SPEC ASSESS PRINCIPAL PMT Totals Business Unit 6365 - SPECIAL ASSESSMENT Account 56570 - SPEC. ASSESS. INTEREST REFUND: SPECIAL ASSESSMENT Account 56570 - SPEC. ASSESS. INTEREST Totals Invoice Description Fund 420 - SPECIAL ASSESSMENT FUND Department 26 - PUBLIC WORKS Accounts Payable by G/L Distribution Report Payment Date Range 05/12/20 - 05/12/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.12.2020 Run by Tera Davis on 05/06/2020 08:27:42 AM Page 13 of 22 A1.Page 40 of 145 505 PARKING SYSTEM FUND Vendor G/L Date Payment Date Invoice Amount 17394 - BEZARK AND ASSOCIATES 05/12/2020 05/12/2020 90.00 17393 - KAREN SIDNEY 05/12/2020 05/12/2020 90.00 17390 - STEPHENS DENTISTRY 05/12/2020 05/12/2020 720.00 Invoice Transactions 3 $900.00 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 63.81 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 2.49 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 15.20 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 24.28 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 14.63 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 68.29 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 23.97 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 50.54 Invoice Transactions 8 $263.21 Invoice Transactions 11 $1,163.21 10192 - CTA/AB 05/12/2020 05/12/2020 990.00 10192 - CTA/AB 05/12/2020 05/12/2020 990.00 10192 - CTA/AB 05/12/2020 05/12/2020 990.00 10192 - CTA/AB 05/12/2020 05/12/2020 990.00 Invoice Transactions 4 $3,960.00 101143 - COMED 05/12/2020 05/12/2020 27.10 101143 - COMED 05/12/2020 05/12/2020 214.64 Invoice Transactions 2 $241.74 Invoice Transactions 6 $4,201.74 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 05/12/2020 05/12/2020 212.00 Invoice Transactions 1 $212.00 100401 - COMCAST CABLE 05/12/2020 05/12/2020 960.00 Invoice Transactions 1 $960.00 203703 - FASTSIGNS LINCOLNWOOD 05/12/2020 05/12/2020 101.25 Invoice Transactions 1 $101.25 Invoice Transactions 3 $1,273.25 100401 - COMCAST CABLE 05/12/2020 05/12/2020 960.00 Invoice Transactions 1 $960.00 203703 - FASTSIGNS LINCOLNWOOD 05/12/2020 05/12/2020 135.00 Invoice Transactions 1 $135.00 Invoice Transactions 2 $1,095.00 100401 - COMCAST CABLE 05/12/2020 05/12/2020 960.00 Invoice Transactions 1 $960.00 203703 - FASTSIGNS LINCOLNWOOD 05/12/2020 05/12/2020 101.25 Invoice Transactions 1 $101.25 Invoice Transactions 2 $1,061.25 Invoice Transactions 24 $8,794.45 Invoice Transactions 24 $8,794.45 Department 19 - ADMINISTRATIVE SERVICES Totals Fund 505 - PARKING SYSTEM FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 05/12/20 - 05/12/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.12.2020 Account 65050 - BLDG MAINTENANCE MATERIAL 30 DECALS FOR GARAGES Account 65050 - BLDG MAINTENANCE MATERIAL Totals Business Unit 7037 - MAPLE GARAGE Totals Business Unit 7037 - MAPLE GARAGE Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES-APRIL 2020 Account 64505 - TELECOMMUNICATIONS Totals Account 65050 - BLDG MAINTENANCE MATERIAL 30 DECALS FOR GARAGES Account 65050 - BLDG MAINTENANCE MATERIAL Totals Business Unit 7036 - SHERMAN GARAGE Totals Business Unit 7036 - SHERMAN GARAGE Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES-APRIL 2020 Account 64505 - TELECOMMUNICATIONS Totals 30 DECALS FOR GARAGES Account 65050 - BLDG MAINTENANCE MATERIAL Totals Business Unit 7025 - CHURCH STREET GARAGE Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES-APRIL 2020 Account 64505 - TELECOMMUNICATIONS Totals Account 65050 - BLDG MAINTENANCE MATERIAL Business Unit 7025 - CHURCH STREET GARAGE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS RECURRING SERVICE MAY THRU JULY-CHURCH GARAGE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals UTILITIES: COMED Account 64005 - ELECTRICITY Totals Business Unit 7015 - PARKING LOTS & METERS Totals BENSON AVE RENT MAY 2020 Account 62375 - RENTALS Totals Account 64005 - ELECTRICITY UTILITIES: COMED Business Unit 7015 - PARKING LOTS & METERS Account 62375 - RENTALS BENSON AVE RENT AUGUST 2020 BENSON AVE RENT JULY 2020 BENSON AVE RENT JUNE 2020 OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 7005 - PARKING SYSTEM MGT Totals OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 53385 - SPACE (LOT) RENTALS Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Business Unit 7005 - PARKING SYSTEM MGT Account 53385 - SPACE (LOT) RENTALS LOT 14 REFUND - APRIL LOT 14 REFUND LOT 14 PRORATED REFUND - APRIL Invoice Description Fund 505 - PARKING SYSTEM FUND Department 19 - ADMINISTRATIVE SERVICES Run by Tera Davis on 05/06/2020 08:27:42 AM Page 14 of 22 A1.Page 41 of 145 510 WATER FUND Vendor G/L Date Payment Date Invoice Amount 106588 - CDM SMITH, INC.*05/12/2020 05/12/2020 4,411.48 Invoice Transactions 1 $4,411.48 17310 - CONCENTRIC INTEGRATION, LLC 05/12/2020 05/12/2020 14,459.06 Invoice Transactions 1 $14,459.06 Invoice Transactions 2 $18,870.54 105394 - VERIZON WIRELESS 05/12/2020 05/12/2020 114.03 Invoice Transactions 1 $114.03 Invoice Transactions 1 $114.03 101143 - COMED 05/12/2020 05/12/2020 20.08 Invoice Transactions 1 $20.08 14124 - NOVASPECT, INC.05/12/2020 05/12/2020 6,894.02 Invoice Transactions 1 $6,894.02 Invoice Transactions 2 $6,914.10 106964 - EUROFINS EATON ANALYTICAL 05/12/2020 05/12/2020 50.00 106964 - EUROFINS EATON ANALYTICAL 05/12/2020 05/12/2020 520.00 Invoice Transactions 2 $570.00 217862 - ALEXANDER CHEMICAL CORPORATION 05/12/2020 05/12/2020 3,446.35 217862 - ALEXANDER CHEMICAL CORPORATION 05/12/2020 05/12/2020 2,220.00 Invoice Transactions 2 $5,666.35 Invoice Transactions 4 $6,236.35 14901 - KARRA BARNES 05/12/2020 05/12/2020 7,610.00 Invoice Transactions 1 $7,610.00 103387 - MID AMERICAN WATER OF WAUCONDA INC.05/12/2020 05/12/2020 5,410.00 Invoice Transactions 1 $5,410.00 Invoice Transactions 2 $13,020.00 13666 - BUILDERS ASPHALT, LLC 05/12/2020 05/12/2020 95.48 13666 - BUILDERS ASPHALT, LLC 05/12/2020 05/12/2020 722.30 13666 - BUILDERS ASPHALT, LLC 05/12/2020 05/12/2020 186.00 13666 - BUILDERS ASPHALT, LLC 05/12/2020 05/12/2020 188.48 Invoice Transactions 4 $1,192.26 Invoice Transactions 4 $1,192.26 Invoice Transactions 15 $46,347.28 Invoice Transactions 15 $46,347.28 Department 40 - PUBLIC WORKS AGENCY Totals Fund 510 - WATER FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 05/12/20 - 05/12/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.12.2020 FY2020 HOT MIX ASPHALT PURCHASE Account 65051 - MATERIALS - STREETS DIVISION Totals Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals Business Unit 4540 - DISTRIBUTION MAINTENANCE Account 65051 - MATERIALS - STREETS DIVISION FY2020 HOT MIX ASPHALT PURCHASE FY2020 HOT MIX ASPHALT PURCHASE FY2020 HOT MIX ASPHALT PURCHASE Account 65080 - MERCHANDISE FOR RESALE 6-FOOT BURY WATEROUS HYDRANT (WB67-250) EVANSTON SPEC Account 65080 - MERCHANDISE FOR RESALE Totals Business Unit 4225 - WATER OTHER OPERATIONS Totals Business Unit 4225 - WATER OTHER OPERATIONS Account 62185 - CONSULTING SERVICES CMMS SPECIALIST CONSULTING SERVICES (YEAR 3) Account 62185 - CONSULTING SERVICES Totals LIQUID CHLORINE (PER SPEC) Account 65015 - CHEMICALS/ SALT Totals Business Unit 4220 - FILTRATION Totals FY2020 LABORATORY TESTING Account 62465 - OUTSIDE LABARATORY COSTS Totals Account 65015 - CHEMICALS/ SALT LIQUID ALUMINUM SULFATE (PER SPEC) Business Unit 4210 - PUMPING Totals Business Unit 4220 - FILTRATION Account 62465 - OUTSIDE LABARATORY COSTS FY2020 LABORATORY TESTING Account 64005 - ELECTRICITY Totals Account 65070 - OFFICE/OTHER EQT MTN MATL LOW LIFT PUMP #6 SEAL Account 65070 - OFFICE/OTHER EQT MTN MATL Totals Business Unit 4208 - WATER BILLING Totals Business Unit 4210 - PUMPING Account 64005 - ELECTRICITY UTILITIES: COMED Business Unit 4208 - WATER BILLING Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES- MAR 20 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 62245 - OTHER EQMT MAINTENANCE SCADA INTEGRATION AND SUPPORT SERVICES Account 62245 - OTHER EQMT MAINTENANCE Totals Business Unit 4200 - WATER PRODUCTION Totals Business Unit 4200 - WATER PRODUCTION Account 62180 - STUDIES WATER PLANT EVALUATION RFP 18-55 Account 62180 - STUDIES Totals Invoice Description Fund 510 - WATER FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 05/06/2020 08:27:42 AM Page 15 of 22 A1.Page 42 of 145 513 WATER DEPR IMPRV & EXT Vendor G/L Date Payment Date Invoice Amount 106588 - CDM SMITH, INC.*05/12/2020 05/12/2020 63,662.34 102162 - GREELEY AND HANSEN *05/12/2020 05/12/2020 17,891.39 Invoice Transactions 2 $81,553.73 Invoice Transactions 2 $81,553.73 Invoice Transactions 2 $81,553.73 Invoice Transactions 2 $81,553.73 Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals Department 71 - UTILITIES Totals Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals Business Unit 7330 - WATER FUND DEP, IMP, EXT Account 62145 - ENGINEERING SERVICES TREATED WATER STORAGE ENGINEERING OAKTON STREET WATER SUPPLY CONNECTION Account 62145 - ENGINEERING SERVICES Totals Invoice Description Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Department 71 - UTILITIES Accounts Payable by G/L Distribution Report Payment Date Range 05/12/20 - 05/12/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.12.2020 Run by Tera Davis on 05/06/2020 08:27:42 AM Page 16 of 22 A1.Page 43 of 145 520 SOLID WASTE FUND Vendor G/L Date Payment Date Invoice Amount 278136 - LAKESHORE RECYCLING SYSTEMS 05/12/2020 05/12/2020 36,864.72 Invoice Transactions 1 $36,864.72 100496 - SOLID WASTE AGENCY NORTHERN COOK 05/12/2020 05/12/2020 60,401.57 Invoice Transactions 1 $60,401.57 Invoice Transactions 2 $97,266.29 Invoice Transactions 2 $97,266.29 Invoice Transactions 2 $97,266.29 Department 40 - PUBLIC WORKS AGENCY Totals Fund 520 - SOLID WASTE FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 05/12/20 - 05/12/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.12.2020 Account 62405 - SWANCC DISPOSAL FEES FY2020 SWANCC DISPOSAL FEES Account 62405 - SWANCC DISPOSAL FEES Totals Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Account 62390 - CONDOMINIUM REFUSE COLL FY2020 CONDOMINIUM REFUSE COLLECTION Account 62390 - CONDOMINIUM REFUSE COLL Totals Invoice Description Fund 520 - SOLID WASTE FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 05/06/2020 08:27:42 AM Page 17 of 22 A1.Page 44 of 145 600 FLEET SERVICE FUND Vendor G/L Date Payment Date Invoice Amount 103795 - NORTH SHORE TOWING 05/12/2020 05/12/2020 250.00 103795 - NORTH SHORE TOWING 05/12/2020 05/12/2020 250.00 Invoice Transactions 2 $500.00 101064 - CINTAS #22 05/12/2020 05/12/2020 201.13 101064 - CINTAS #22 05/12/2020 05/12/2020 201.13 Invoice Transactions 2 $402.26 102805 - KELLER HEARTT CO, INC.05/12/2020 05/12/2020 407.25 Invoice Transactions 1 $407.25 104011 - ALTORFER INDUSTRIES, INC.05/12/2020 05/12/2020 175.39 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/12/2020 05/12/2020 53.22 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/12/2020 05/12/2020 17.78 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/12/2020 05/12/2020 254.00 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/12/2020 05/12/2020 160.32 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/12/2020 05/12/2020 73.80 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/12/2020 05/12/2020 334.80 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/12/2020 05/12/2020 20.98 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/12/2020 05/12/2020 266.58 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/12/2020 05/12/2020 34.79 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/12/2020 05/12/2020 137.03 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/12/2020 05/12/2020 14.40 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/12/2020 05/12/2020 74.59 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/12/2020 05/12/2020 (110.00) 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/12/2020 05/12/2020 155.20 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/12/2020 05/12/2020 494.95 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/12/2020 05/12/2020 31.94 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/12/2020 05/12/2020 (260.98) 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/12/2020 05/12/2020 172.15 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/12/2020 05/12/2020 105.27 100412 - ATLAS BOBCAT, INC.05/12/2020 05/12/2020 1,443.24 100412 - ATLAS BOBCAT, INC.05/12/2020 05/12/2020 122.04 100412 - ATLAS BOBCAT, INC.05/12/2020 05/12/2020 110.46 100412 - ATLAS BOBCAT, INC.05/12/2020 05/12/2020 225.34 106584 - BURRIS EQUIPMENT CO.05/12/2020 05/12/2020 1,700.68 285052 - CHICAGO PARTS & SOUND, LLC 05/12/2020 05/12/2020 127.32 16984 - CROWN POINT AUTO REPAIR LLC 05/12/2020 05/12/2020 7,605.23 16984 - CROWN POINT AUTO REPAIR LLC 05/12/2020 05/12/2020 7,832.34 101511 - DOUGLAS TRUCK PARTS 05/12/2020 05/12/2020 83.20 101511 - DOUGLAS TRUCK PARTS 05/12/2020 05/12/2020 100.00 101511 - DOUGLAS TRUCK PARTS 05/12/2020 05/12/2020 58.98 120361 - EJ EQUIPMENT 05/12/2020 05/12/2020 867.60 17392 - ENTERPRISE BATTERY CORPORATION 05/12/2020 05/12/2020 13,480.00 106698 - GEIB INDUSTRIES, INC.05/12/2020 05/12/2020 481.65 106698 - GEIB INDUSTRIES, INC.05/12/2020 05/12/2020 278.67 106698 - GEIB INDUSTRIES, INC.05/12/2020 05/12/2020 160.20 227800 - GOLF MILL FORD 05/12/2020 05/12/2020 962.18 227800 - GOLF MILL FORD 05/12/2020 05/12/2020 25.99 227800 - GOLF MILL FORD 05/12/2020 05/12/2020 152.94 227800 - GOLF MILL FORD 05/12/2020 05/12/2020 44.69 227800 - GOLF MILL FORD 05/12/2020 05/12/2020 75.00 227800 - GOLF MILL FORD 05/12/2020 05/12/2020 59.91 227800 - GOLF MILL FORD 05/12/2020 05/12/2020 697.33 227800 - GOLF MILL FORD 05/12/2020 05/12/2020 219.97 227800 - GOLF MILL FORD 05/12/2020 05/12/2020 46.52 227800 - GOLF MILL FORD 05/12/2020 05/12/2020 56.31 227800 - GOLF MILL FORD 05/12/2020 05/12/2020 388.65 227800 - GOLF MILL FORD 05/12/2020 05/12/2020 297.20 227800 - GOLF MILL FORD 05/12/2020 05/12/2020 225.78 227800 - GOLF MILL FORD 05/12/2020 05/12/2020 275.42 102281 - HAVEY COMMUNICATIONS INC.05/12/2020 05/12/2020 192.40 102281 - HAVEY COMMUNICATIONS INC.05/12/2020 05/12/2020 314.50 102281 - HAVEY COMMUNICATIONS INC.05/12/2020 05/12/2020 559.00 16406 - IMPERIAL SUPPLIES, LLC 05/12/2020 05/12/2020 182.84 16406 - IMPERIAL SUPPLIES, LLC 05/12/2020 05/12/2020 405.12 16406 - IMPERIAL SUPPLIES, LLC 05/12/2020 05/12/2020 196.86 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 05/12/2020 05/12/2020 103.16 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 05/12/2020 05/12/2020 301.74 120232 - INTERSTATE POWER SYSTEMS, INC.05/12/2020 05/12/2020 52.85 120232 - INTERSTATE POWER SYSTEMS, INC.05/12/2020 05/12/2020 5,294.26 107460 - LAKE SHORE HARLEY DAVIDSON 05/12/2020 05/12/2020 1,134.46 102994 - LEACH ENTERPRISES, INC.05/12/2020 05/12/2020 186.12 103350 - METRO TANK AND PUMP COMPANY 05/12/2020 05/12/2020 811.47 252920 - ORLANDO AUTO TOP 05/12/2020 05/12/2020 910.00 252920 - ORLANDO AUTO TOP 05/12/2020 05/12/2020 810.00 252920 - ORLANDO AUTO TOP 05/12/2020 05/12/2020 910.00 252920 - ORLANDO AUTO TOP 05/12/2020 05/12/2020 910.00 252920 - ORLANDO AUTO TOP 05/12/2020 05/12/2020 810.00 252920 - ORLANDO AUTO TOP 05/12/2020 05/12/2020 175.00 252920 - ORLANDO AUTO TOP 05/12/2020 05/12/2020 200.00 243021 - R.N.O.W., INC.05/12/2020 05/12/2020 440.19 243021 - R.N.O.W., INC.05/12/2020 05/12/2020 1,327.08 243021 - R.N.O.W., INC.05/12/2020 05/12/2020 654.48 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 05/12/2020 05/12/2020 907.70 256564 - SIGLER'S AUTOMOTIVE & BODY SHOP, INC.05/12/2020 05/12/2020 5,749.68 104918 - STANDARD EQUIPMENT COMPANY 05/12/2020 05/12/2020 784.52 104918 - STANDARD EQUIPMENT COMPANY 05/12/2020 05/12/2020 784.52 245587 - SUBURBAN ACCENTS, INC.05/12/2020 05/12/2020 174.75 105104 - TERMINAL SUPPLY CO.05/12/2020 05/12/2020 86.90 105395 - VERMEER MIDWEST 05/12/2020 05/12/2020 575.45 105553 - WHOLESALE DIRECT INC 05/12/2020 05/12/2020 60.53 Invoice Transactions 81 $66,416.63 245860 - WENTWORTH TIRE SERVICE 05/12/2020 05/12/2020 354.47 245860 - WENTWORTH TIRE SERVICE 05/12/2020 05/12/2020 274.00 245860 - WENTWORTH TIRE SERVICE 05/12/2020 05/12/2020 763.70 245860 - WENTWORTH TIRE SERVICE 05/12/2020 05/12/2020 172.00 245860 - WENTWORTH TIRE SERVICE 05/12/2020 05/12/2020 214.00 245860 - WENTWORTH TIRE SERVICE 05/12/2020 05/12/2020 1,680.34 Invoice Transactions 6 $3,458.51 151986 - CINTAS CORPORATION #769 05/12/2020 05/12/2020 31.11 151986 - CINTAS CORPORATION #769 05/12/2020 05/12/2020 32.52 Invoice Transactions 2 $63.63 103883 - OFFICE DEPOT 05/12/2020 05/12/2020 113.62 Invoice Transactions 1 $113.62 Invoice Transactions 95 $71,361.90 Invoice Transactions 95 $71,361.90 Invoice Transactions 95 $71,361.90 Business Unit 7710 - FLEET MAINTENANCE Totals Department 19 - ADMINISTRATIVE SERVICES Totals Fund 600 - FLEET SERVICES FUND Totals Account 65090 - SAFETY EQUIPMENT Totals Account 65095 - OFFICE SUPPLIES FLEET OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Account 65065 - TIRES & TUBES Totals Account 65090 - SAFETY EQUIPMENT FIRST AID SUPPLIES SAFETY SUPPLIES VEHICLE #627 TIRES STOCK FOR FLEET FORESTRY VEHICLE #828 REM VEHICLE #705 TIRE STOCK FOR FIRE TIRES STOCK FOR WIPERS Account 65060 - MATER. TO MAINT. AUTOS Totals Account 65065 - TIRES & TUBES STOCK FOR TIRES STOCK FOR FLEET STOCK FOR FLEET PD VEHICLE #67 LOGOS AUTOMOTIVE PARTS FORESTRY VEHICLE #810 REPAIRS AUTOMOTIVE PARTS STOCK FOR FLEET STOCK FOR FLEET FORESTRY VEHICLE #821 EMISSION EPD VEHICLE #67 REPAIRS PD VEHICLE #13 REPAIRS PD VEHICLE #72 PD VEHICLE #69 FORESTRY VEHICLE #818 SEAT PD VEHICLE #99 WINDOW REPAIR REPAIRS ON VEHICLES STOCK FOR FLEET FUEL CARDS PD VEHICLE #36 REPAIRS PD VEHICLE #46 REPAIRS STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET PD VEHICLES REPAIRS EFD VEHICLE #324 REPAIRS FIRE VEHICLE #316 LIGHTS VEHICLE #300 EMERGENCY LIGHTS POLICE VEHICLE #1 EMERGENCY LIGHTS AUTOMOTIVE PARTS AUTOMOTIVE PARTS PD VEHICLE #99 WINDOW PARKING VEHICLE #133 BRAKES PD VEHICLE #37 TURN SIGNAL PD VEHICLE #58 MIRROR PARKING VEHICLE #112 INTAKE SYSTEM PARKING VEHICLE #134 LUG NUTS PARKING VEHICLE #134 BRAKES PRCS VEHICLE #734 BRAKES PRCS VEHICLE #734 POWER STEERING FM VEHICLE #273 TRANSMISSION RECYCLING VEHICLE #706 PARTS PARKING VEHICLE #133 PARKING VEHICLE #120 REPAIRS PARKING VEHICLE #134 PURGE VALVE PARKING VEHICLE #134 BRAKES STOCK FOR LIGHTS GREENWAYS VEHICLE #543A PRCS VEHICLE #428 ICE RESURFACE BATTERY REPLACEMENT STREETS VEHICLE #680 REPAIRS REM VEHICLE #742 HYDRAULIC STOCK FOR FLEET STREETS VEHICLE #636 REPAIRS EPD VEHICLE #69 REPAIRS STOCK FOR FLEET FOR CHAIN BINDERS STOCK FOR WINCH CABLE STOCK FOR FLEET FM VEHICLE #144 INSPECTION FLEET VEHICLE #746 ANNUAL INSPECTION FLEET VEHICLE #747 ANNUAL INSPECTION VEHICLE #953 EMISSIONS STOCK FOR FLEET STREETS VEHICLE #680 TRANS FILTER STOCK FOR FLEET STOCK FOR FILTERS EFD VEHICLE COOLANT LEAK STOCK FOR FLEET STOCK FOR AUTOS STOCK FOR WIPERS CORE REFUND STOCK FOR FILTERS STOCK FOR FLEET STOCK FOR FLEET PM FILTERS PRCS VEHICLE #734 BRAKES PRCS VEHICLE #734 BRAKES YOUTH SERVICES VEHICLE #734 STREETS VEHICLE #608G HOSE STOCK FOR AUTOS STOCK FOR FLEET STREETS VEHICLE #637 BRAKES STOCK FOR FLEET Account 65035 - PETROLEUM PRODUCTS OIL FOR FLEET Account 65035 - PETROLEUM PRODUCTS Totals Account 65060 - MATER. TO MAINT. AUTOS Account 65020 - CLOTHING UNIFORMS UNIFORMS Account 65020 - CLOTHING Totals Business Unit 7710 - FLEET MAINTENANCE Account 62240 - AUTOMOTIVE EQMP MAINT REM VEHICLE #742 TOW REM VEHICLE #743 TOW Account 62240 - AUTOMOTIVE EQMP MAINT Totals Invoice Description Fund 600 - FLEET SERVICES FUND Department 19 - ADMINISTRATIVE SERVICES Accounts Payable by G/L Distribution Report Payment Date Range 05/12/20 - 05/12/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.12.2020 Run by Tera Davis on 05/06/2020 08:27:42 AM Page 18 of 22 A1.Page 45 of 145 601 EQUIPMENT REPLACEMENT FUND Vendor G/L Date Payment Date Invoice Amount 120497 - CURRIE MOTORS 05/12/2020 05/12/2020 96,864.00 Invoice Transactions 1 $96,864.00 Invoice Transactions 1 $96,864.00 Invoice Transactions 1 $96,864.00 Invoice Transactions 1 $96,864.00 Business Unit 7780 - VEHICLE REPLACEMENTS Totals Department 19 - ADMINISTRATIVE SERVICES Totals Fund 601 - EQUIPMENT REPLACEMENT FUND Totals Business Unit 7780 - VEHICLE REPLACEMENTS Account 65550 - AUTOMOTIVE EQUIPMENT PWA VEHICLE #619 - FORD F-250 Account 65550 - AUTOMOTIVE EQUIPMENT Totals Invoice Description Fund 601 - EQUIPMENT REPLACEMENT FUND Department 19 - ADMINISTRATIVE SERVICES Accounts Payable by G/L Distribution Report Payment Date Range 05/12/20 - 05/12/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.12.2020 Run by Tera Davis on 05/06/2020 08:27:42 AM Page 19 of 22 A1.Page 46 of 145 605 INSURANCE FUND Vendor G/L Date Payment Date Invoice Amount 17226 - HERVAS, CONDON & BERSANI, P.C.05/12/2020 05/12/2020 1,769.38 17226 - HERVAS, CONDON & BERSANI, P.C.05/12/2020 05/12/2020 6,966.87 270106 - ROBBINS SCHWARTZ NICHOLAS LIFTON & TAYLO 05/12/2020 05/12/2020 227.50 270106 - ROBBINS SCHWARTZ NICHOLAS LIFTON & TAYLO 05/12/2020 05/12/2020 4,558.00 279678 - TRIBLER ORPETT & MEYER, P. C.05/12/2020 05/12/2020 420.00 279678 - TRIBLER ORPETT & MEYER, P. C.05/12/2020 05/12/2020 8,403.00 Invoice Transactions 6 $22,344.75 Invoice Transactions 6 $22,344.75 104663 - SENIORS CHOICE 05/12/2020 05/12/2020 1,940.99 Invoice Transactions 1 $1,940.99 Invoice Transactions 1 $1,940.99 Invoice Transactions 7 $24,285.74 Invoice Transactions 7 $24,285.74 * = Prior Fiscal Year Activity Invoice Transactions 354 $1,387,874.74 Fund 605 - INSURANCE FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 05/12/20 - 05/12/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.12.2020 Account 66054 - MEDICARE SUPPLEMENT- SENIOR'S CHOICE Totals Business Unit 7801 - EMPLOYEE BENEFITS Totals Department 99 - NON-DEPARTMENTAL Totals Business Unit 7800 - RISK MANAGEMENT Totals Business Unit 7801 - EMPLOYEE BENEFITS Account 66054 - MEDICARE SUPPLEMENT- SENIOR'S CHOICE SENIORS CHOICE MONTHLY BILLING LEGAL SERVICES - POLICE INVESTIGATION WILSON, JERMAINE V COE EVANS, KENYA V COE Account 62130 - LEGAL SERVICES-GENERAL Totals Business Unit 7800 - RISK MANAGEMENT Account 62130 - LEGAL SERVICES-GENERAL LEGAL SERVICES - COYNE LEGAL SERVICES - WITTENBERG LEGAL SERVICES - PERSONNEL THROUGH 3.31.20 Invoice Description Fund 605 - INSURANCE FUND Department 99 - NON-DEPARTMENTAL Run by Tera Davis on 05/06/2020 08:27:42 AM Page 20 of 22 A1.Page 47 of 145 ADVANCED CHECK 05.12.2020 Vendor G/L Date Payment Date Invoice Amount 312488 - LAMASTER, SHANNON 04/30/2020 04/30/2020 25,000.00 307431 - ROBINSON CURLEY & CLAYTON, P.C.04/30/2020 04/30/2020 35,000.00 Invoice Transactions 2 $60,000.00 Invoice Transactions 2 $60,000.00 Invoice Transactions 2 $60,000.00 Invoice Transactions 2 $60,000.00 * = Prior Fiscal Year Activity Invoice Transactions2 $60,000.00 Accounts Payable by G/L Distribution Report *ADVANCED CHECKS FOR PAY PERIOD ENDING 05.12.2020 Business Unit 7800 - RISK MANAGEMENT Totals Department 99 - NON-DEPARTMENTAL Totals Fund 605 - INSURANCE FUND Totals Business Unit 7800 - RISK MANAGEMENT Account 62130 - LEGAL SERVICES-GENERAL SETTLEMENT - SHANNON LAMASTER LEGAL SERVICES- LAMASTER Account 62130 - LEGAL SERVICES-GENERAL Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.12.2020 Invoice Description Fund 605 - INSURANCE FUND Department 99 - NON-DEPARTMENTAL Run by Tera Davis on 05/06/2020 12:11:40 PM Page 21 of 22 A1.Page 48 of 145 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT GENERAL VARIOUS VARIOUS RECREATION REFUNDS 2,386.38 VARIOUS VARIOUS HOUSING EXPENSES- HOTEL 100,000.00 102,386.38 INSURANCE VARIOUS VARIOUS CASUALTY LOSS 1,434.65 VARIOUS VARIOUS CASUALTY LOSS 391.57 VARIOUS IPBC MONTHLY HEALTH INSURANCE PREMIUM 1,225,926.37 VARIOUS VARIOUS WORKERS COMP 320,083.74 VARIOUS VARIOUS WORKERS COMP 10,611.19 1,558,447.52 WATER 7133.68305 IEPA LOAN DISBURSEMENT WATER FUND 33,752.41 33,752.41 1,694,586.31 Grand Total $3,142,461.05 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.12.2020 SUPPLEMENTAL LIST ACH AND WIRE TRANSFERS Page 22 of 22 A1.Page 49 of 145 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Luke Stowe, Interim Administrative Services Director CC: Sean Ciolek, Division Manager of Facilities and Fleet Management Subject: Approval of Purchase of a Vehicle Lift from Mohawk Resources, Ltd Date: May 11, 2020 Recommended Action: Staff recommends City Council approval for the purchase of a vehicle lift from Mohawk Resources, a through 12010) NY Amsterdam, 110, PO Ave, Vrooman (65 Ltd Box Sourcewell contract in the amount of $95,000.00. The lift is used by the Administrative Services Department/Facilities & Fleet Management Division at the Service Center for repairs and maintenance to the City’s fleet. Funding Source: Funding for the purchase will come from Capital Improvement Fund 2020 General Obligation Bonds (Account 415.40.4120.65515 - 620020) for Facilities Contingency, which has an FY 2020 budget of $600,000, and a YTD balance of $492,195. Council Action: For Action Summary: The City of Evanston’s Facilities and Fleet Management Division had a safety inspection performed in January 2020 at the Service Center/Fleet shop. One of the City’s eight lifts was found to be in bad condition and can no longer be used. The red -tagged lift had a 19,800- pound capability; the new lift will allow for 50,000 pounds, which will now allow for the service of a one-ton truck holding salt. The pricing for this 50,000-pound lift is the same as a lift with much less capability. Capital Improvement funding was identified in order to make the purchase this year, in order to resume full fleet service operations. Mohawk is the Sourcewell competitive bid winner for the lift being purchased (Sourcewell contract 061015-MRL). There are no Evanston based businesses that can provide these types of equipment. A2.Page 50 of 145 Attachments: Mohawk Lift Quote Page 2 of 5 A2.Page 51 of 145 Quote No:EVANSTON_VRL50 Vendor:MOHAWK RESOURCES LTD Quote Date:3/11/2020 65 Vrooman Ave, PO Box 110 Good Through 4/10/2020 Amsterdam, NY 12010 Phone:800-833-2006 Fax:518-842-1289 Contact:518-842-1431 x40 Email:AmberF@MohawkLifts.com Part Number Qty List Price Purchase Price Total V-050-A-23S 1 89,540.00$ 75,503.92$ 75,503.92$ V-000-A-264 2 9,350.00$ 7,884.32$ 15,768.63$ V-502-A-101 7 235.00$ 198.16$ 1,387.13$ V-403-A-600 1 2,695.00$ 2,272.54$ 2,272.54$ V-502-A-170 1 390.00$ 328.86$ 328.86$ V-502-A-097 7 265.00$ 223.46$ 1,564.21$ INSTALLATION 1 N/A 6,500.00$ 6,500.00$ DISCOUNT 1 N/A (8,325.31)$ (8,325.31)$ Subtotal 95,000.00$ Sales Tax (if applicable)-$ NOTES:Freight INCLUDED Credit Card Fee *N/A TOTAL 95,000.00$ INSTALLATION 847-514-0999 Shipping Method Best Way Shipping Terms kpalmer@cityofevanston.org BUDGET ACCOMMODATION REQUEST ($95,000) BUY ONCE. BUY RIGHT. BUY A MOHAWK! This quotation is subject to the terms and conditions noted on the following page. QUOTATION City of Evanston 2020 Asbury Ave, Evanston IL 60201 061015-MRL SHIP TO Kenneth Palmer 07/21/2015 - 07/21/2020 Sourcewell Contract # Sourcewell Member #18496 BILL TO Kenneth Palmer City of Evanston 847-514-0999 kpalmer@cityofevanston.org 2020 Asbury Ave, Evanston IL 60201 Payment Terms Net 30 Anti Slip Resin Coating on Platform Lifts (3' Increments) (for 35-64K Lifts) FOB Destination, Freight Prepaid Vertical Rise Drive-On Lift 50000lb x 23' (Surface Mounted) Rolling Jack - 26,400lbs (for 35-64K Lifts) "U" Shaped Rolling Jack Rail (3' Increments) (for 35-64K Lifts) Track Lights (24V) - 6 LED Lights - up to 30' Track (for 35-64K Lifts) Description Lead Time 10-14 Weeks ARCO* Air Kit (Set of 2 Fittings) (for 35-64K Lifts) City of Evanston Sourcewell Member No. 18496; https://www.sourcewell- mn.gov/node/289836 *After Receipt of Completed Order - When applicable, includes signed quote, data sheets, and receipt of required payment Page 3 of 5 A2.Page 52 of 145 FINANCING OPTIONS Page 4 of 5 A2.Page 53 of 145 24 mo 36 mo 60 mo $4,251.25 $2,889.62 $1,836.16 ($33,250.00) $ 61,750.00 Signature:Date: Name (printed):Title: Phone:Email: **Assumes 35% Tax Rate This example was provided to Mohawk Lifts by GreatAmerica Financial Services (“GreatAmerica”), to whom we regularly refer certain customers interested in financing purchases from us. Actual financing terms and arrangements are proposed by GreatAmerica at the time of credit application. Mohawk does not participate in the credit application or credit decision process, which is solely between FINANCE TO OWN - $1 BUYOUT 48 mo $2,230.60 FIRST YEAR SECTION 179 TAX DEDUCTION** COST AFTER SECTION 179 TAX SAVINGS TERMS AND CONDITIONS This order is subject to the General Terms and Conditions of Sale and Warranties found at Delivery and Installation ➢A fork truck must be supplied at the offload site to unload the equipment from the freight carriers' trailer and if applicable for the installation.➢The Customer is responsible for inspecting all Products at the time of delivery and before signing the delivery receipt, freight bill, or bill of lading. Should the customer determine at the time of delivery that any items are damaged or missing the Customer must note the item, discrepancy, or condition on the delivery THANK YOU FOR YOUR BUSINESS! To place your order, please return a signed copy of the quote to: MOHAWK RESOURCES LTD. PO Box 110, Amsterdam, NY 12010 Email orders@mohawklifts.com or Fax 518-842-1289 Acknowledged and Accepted by: ➢Price does not include Sales tax (unless applicable), duties, brokerage, or any other fees. ➢Quoted Installation does not include any unforeseen circumstances such as plumbing, electrical, in floor heat, rebar, steel structures, drain, or drain slopes in the existing floor. Installation price is subject to change if the lift is unable to be installed at the time of scheduled appointment, if the shop condition is not ready for installation (lack of adequate concrete, no electrical service, etc), or any other condition which would require additional return trips by the installer. ➢Quoted installation does not include electrical hook-up or any concrete work which may be required. Electrical and any concrete work that may be required must be preformed prior to installer's appointment date. ➢Any and all permits, licenses, fees, etc. are the Customers' responsibility PAYMENT Payment for your equipment, including installation, is due with order or prior to shipping. Payment can be made by certified check or wire transfer. *VISA or MasterCard accepted for orders less than $18,000.00. A 3.25% processing fee will apply. Page 5 of 5 A2.Page 54 of 145 Memorandum To: Honorable Mayor and Members of the City Council From: David Stoneback, Public Works Agency Director CC: Michael Callahan, Forestry Supervisor / City Arborist Subject: Approval of Contract Award with Robert Kinnucan Tree Experts & Landscaping Company, Inc. for the Dutch Elm Tree Injection Program (Bid 20-14) Date: May 11, 2020 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract for the Dutch Elm Tree Injection Program contract to the low bidder, Robert Kinnucan Tree Experts & Landscaping Company, Inc. (28877 Nagel Court, Lake Bluff, IL, 60044) in the amount of $646,224.62. Funding Source: Funding is provided from the General Fund, Forestry Division Budget Account 100.40.4320.62497 which has a FY 2020 budget allocation of $800,000, all of which is remaining. Council Action: For Action Summary: Work on this project includes providing a preventative treatment for Dutch Elm Disease (DED) in approximately 1,815 parkway and other publicly owned elm trees through the root flare injection of Arbotect 20-S. This is a continuation of the DED Injection Program that began in 2005 by treating signature elm trees 30 -inch diameter or greater and expanded in 2011 to treat all elm trees greater than 10-inch diameter. The contract includes a requirement that the vendor extend their “per-inch” bid price to all Evanston property owners who wish to have their private elms injected in 2020. Analysis: Bids were opened and publicly read on April 28, 2020. Two bids were received as follows: A3.Page 55 of 145 Robert Kinnucan Tree Experts & Landscaping Company, Inc.successfully performed the DED injection program for the City in 2017. Kinnucan's bid price in 2017 for the full injection rate was $11.42 per inch diameter. The 2020 rate of $11.29 per inch diameter represents a minor decrease in cost. Alternate Option If the City Council wished to consider treating one-half of the trees in 2020 and the other half in 2021, Kinnucan has agreed to hold his labor prices through 2021 but has requested to be compensated for any increase in the cost to purchase the Arbotect 20-S fungicide in 2021 in comparison to the 2020 cost per gallon. During the April 13, 2020 DED injection program discussion, staff indicated that the average number of elm trees lost after the injection program began in 2005 (between 2006 and 2019) was 34 trees per year. Page 2 of 4 A3.Page 56 of 145 The average number of trees lost between 2006 and 2011, when only elm trees larger than 30-inch diameter were being injected, was 45 trees per year. During these six years only half the elm trees were being treated as approximately 50% of the elm trees were less than 30 - inch diameter. Staff is therefore estimating that if one-half of the trees are treated in 2020 and the other half in 2021 that approximately 45 elm trees will be lost in 2020. However, because the remaining trees would be treated in 2021, the anticipated number of trees lost each year thereafter would again return to current average of 34 trees per year. Delaying treatment of one half of the trees by one year would result in an additional 11 trees lost above the annual average but it would preserve cash flow in the general fund whi le giving the economy time to recover. The number of trees to be treated by this contract (1,815) represents approximately 77% of the total amount of City owned elm trees in Evanston. The other 23% (556) will be treated by employees in the Forestry Division with approximately 1/3 of these trees being treated once every three years. Attachments: MWEBE Memo - Dutch Elm Tree Injection Program (Bid 20-14) Page 3 of 4 A3.Page 57 of 145 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sharon Johnson, Acting Deputy City Manager CC: Hitesh Desai, Chief Financial Officer; Tammi Nunez, Purchasing Manager Subject: MWEBE Memo - Dutch Elm Tree Injection Program (Bid 20-14) Date: May 11, 2020 Recommended Action: The Purchasing Division recommends City Council accept and place on file the MWEBE Memo the Dutch Elm Tree Injection Program (Bid 20-14). Council Action: For Action: Accept and Place on File Summary: The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, the Dutch Elm Tree Injection Program, Bid 20 -14 precludes subcontracting opportunities. Therefore, a waiver is granted. Page 4 of 4 A3.Page 58 of 145 Memorandum To: Honorable Mayor and Members of the City Council From: David Stoneback, Public Works Agency Director Subject: the for Agreement Agency the Amendment an of Approval to Management of the Natural Gas Purchase and an Amendment to the Agreement 16 Owned City for Gas of Purchase the for Natural Buildings Date: May 11, 2020 Recommended Action: Staff recommends that the City Council authorize the City Manager to negotiate and execute Amendment 4 to the Agency Agreement with Northwestern University for the management of the natural gas purchase. Staff also recommends that the City Council authorize the City Manager Amendment with agreement the execute 8 to to Twin Eagle Resource Management, LLC (5120 Woodway, Suite 10010, Houston, TX 77056) for the purchase of natural gas for 16 City owned buildings. Funding Source: The cost for natural gas is billed to the various accounts that support the buildings that are purchasing natural gas through this contract. Northwestern University will administer the natural gas purchase for the City at no additional cost. Council Action: For Action Summary: Purchasing natural gas in conjunction with Northwestern has been advantageous to the City for several reasons. As one of the largest purchasers of natural gas in Illinois, Northwestern watches the gas market closely and purchases gas at opportunistic pricing based on advice provided to them from the supplier that they have worked with for over twenty years. Natural gas prices are at a major cycle low. The current agreement with Twin Eagle establishes a purchase price of $3.56 per MMBTU for natural gas purch ased through August 31, 2023. Because the price for natural gas continues to be low, this proposed amendment will lower the natural gas price to $3.18 per MMBTU starting September 1, 2020 and continue through August 31, 2026. A4.Page 59 of 145 Analysis: The agreement with Twin Eagle establishes a fixed price for 70% of the estimated gas quantity needed by the City. The other 30% is purchased at the monthly index price for natural gas in the Chicagoland area. This has been advantageous for the City as ad ditional gas is purchased and stored when the index price is low, offsetting the need to purchase additional gas when the index price is high. The City has been using this method of gas purchase since 2012. During this time period, the fixed price has ra nged from $5.475 / MMBTU to $3.56 / MMBTU. As the table below indicates, the City’s actual cost has ranged from $5.36 / MMBTU in 2012 to $3.39 / MMBTU in 2019. Over the past eight years (2012 – 2019) the City has purchased an average of 58,950 MMBTU of natural gas annually. The annual average cost for this purchase of natural gas is $252,800.22. The attached Exhibit 1 list the locations of the 16 City owned buildings that are provided natural gas by this agreement. Exhibit 2 lists the conditions of all the agreements with Twin Eagle since they began providing the natural gas in 2011. A copy of the proposed Agency Agreement Amendment No. 4 with Northwestern as well as Amendment No. 8 to the Supply Agreement with Twin Eagle are attached. Legislative History: The City Council authorized the City Manager to execute an agreement with Twin Eagle Resource Management, LLC on April 12, 2011. Amendments to the agreement were authorized on the following dates: Amendment 1 on April 12, 2011, $5.30 fixed price from 11/1/11 to 8/1/12 Amendment 2 on April 12, 2011, $5.475 fixed price from 9/1/12 to 8/31/13 Amendment 3 on January 9, 2012, $4.49 fixed price from 9/1/13 to 8/31/14 Amendment 4 on April 1, 2013, $4.76 fixed price from 9/1/14 to 8/31/15 Amendment 5 on July 22, 2013, $4.55 fixed price from 9/1/15 to 8/31/16 Page 2 of 19 A4.Page 60 of 145 Amendment 6 on January 12, 2015, $4.04 fixed price from 9/1/16 to 8/31/21 Amendment 7 on May 13, 2019, $3.56 fixed price from 6/1/19 to 8/31/23 The City Council authorized the City Manager to execute an Agency Agreement with Northwestern University on April 12, 2011. Amendments to the Agency Agreement were authorized on the following dates: Amendment 1 on July 22, 2013 Amendment 2 on January 12, 2015 Amendment 3 on May 13, 2019 Attachments: Exhibit 1, Location of Buildings Served Exhibit 2 - Conditions of Agreement with Twin Eagle Proposed Amendment 8 to Supply Agreement Proposed Agency Agreement Amendment 4 Page 3 of 19 A4.Page 61 of 145 Exhibit 1 City Owned Buildings supplied Natural Gas under Contract with Twin Eagle #Facilities Address Account 1 Account 2 1 Levy Center 300 Dodge Ave.Evanston,IL 3055 2 Crown Center 1701 Main St.Evanston,IL 3330 (25%)3095 (75%) 3 Fire #2 702 Madison Ave.Evanston,IL 2305 4 Public Library 1703 Orrington Ave.Evanston,IL 4840 5 Water Plant Htg 531 Linccoln Ave‘Evanston,IL 7105 6 Chandler Center 1030 Central St.Evanston,IL 3035 7 Fleetwood Center 1655 Foster Ave‘Evanston,IL 3040 8 Fleet Services 2020 Asbury Ave.Evanston,IL 2610 9 Civic Center 2128 Ridge Ave.Evanston,IL 2677 10 Fire #3 1105 Central St.Evanston,IL 2305 11 Police Station 1454 Elmwood Ave.Evanston,IL 2205 (50%)2305 (50%) 12 Service Center 2020 Asbury Ave.Evanston,IL 2610 13 Noyes Center 927 Noyes St.Evanston,IL 3710 14 Recycling Center 2222 Oakton St,Evanston,IL 7690 15 Fire #5 2830 Central St.Evanston,IL 2305 16 Fire #1 1332 Emerson St,Evanston,IL 2305 Page 4 of 19 A4.Page 62 of 145 Fixed Index Contract Actual Price Required Usage Month MMBTU Price Supplier MMBTU MMBTU Terms of Supply May 2011 n/a 4.39$ Twin Eagle 5,129 100% on index price agreement June 2011 n/a 4.39$ Twin Eagle 5,550 100% on index price agreement July 2011 n/a 4.38$ Twin Eagle 5,890 100% on index price agreement August 2011 n/a 4.49$ Twin Eagle 6,231 100% on index price agreement September 2011 n/a 3.96$ Twin Eagle 6,480 100% on index price agreement October 2011 n/a 3.92$ Twin Eagle 5,332 100% on index price agreement November 2011 $5.3000 3.83$ Twin Eagle 6,000 6,750 70% fixed / 30% index amendment 1 December 2011 $5.3000 3.72$ Twin Eagle 10,000 7,750 70% fixed / 30% index amendment 1 January 2012 $5.3000 3.31$ Twin Eagle 10,000 10,000 70% fixed / 30% index amendment 1 February 2012 $5.3000 2.70$ Twin Eagle 7,500 7,500 70% fixed / 30% index amendment 1 March 2012 $5.3000 2.59$ Twin Eagle 7,500 7,500 70% fixed / 30% index amendment 1 April 2012 $5.3000 2.16$ Twin Eagle 4,000 3,000 70% fixed / 30% index amendment 1 May 2012 $5.3000 2.09$ Twin Eagle 2,500 2,500 70% fixed / 30% index amendment 1 June 2012 $5.3000 2.60$ Twin Eagle 1,500 1,500 70% fixed / 30% index amendment 1 July 2012 $5.3000 2.79$ Twin Eagle 1,500 2,170 70% fixed / 30% index amendment 1 August 2012 $5.3000 3.17$ Twin Eagle 1,500 1,500 70% fixed / 30% index amendment 1 September 2012 $5.4750 2.76$ Twin Eagle 1,500 2,250 70% fixed / 30% index amendment 2 October 2012 $5.4750 3.17$ Twin Eagle 3,000 3,403 70% fixed / 30% index amendment 2 November 2012 $5.4750 3.67$ Twin Eagle 6,000 6,000 70% fixed / 30% index amendment 2 December 2012 $5.4750 3.94$ Twin Eagle 10,000 8,246 70% fixed / 30% index amendment 2 January 2013 $5.4750 3.52$ Twin Eagle 10,000 7,750 70% fixed / 30% index amendment 2 February 2013 $5.4750 3.44$ Twin Eagle 7,500 7,500 70% fixed / 30% index amendment 2 March 2013 $5.4750 3.54$ Twin Eagle 7,500 7,500 70% fixed / 30% index amendment 2 April 2013 $5.4750 4.17$ Twin Eagle 4,000 6,010 70% fixed / 30% index amendment 2 May 2013 $5.4750 4.33$ Twin Eagle 2,500 5,414 70% fixed / 30% index amendment 2 June 2013 $5.4750 4.26$ Twin Eagle 1,500 1,500 70% fixed / 30% index amendment 2 July 2013 $5.4750 3.75$ Twin Eagle 1,500 3,317 70% fixed / 30% index amendment 2 August 2013 $5.4750 3.62$ Twin Eagle 1,500 4,600 70% fixed / 30% index amendment 2 September 2013 $4.4900 3.63$ Twin Eagle 2,000 2,000 70% fixed / 30% index amendment 3 October 2013 $4.4900 3.64$ Twin Eagle 2,000 2,000 70% fixed / 30% index amendment 3 November 2013 $4.4900 3.72$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 3 December 2013 $4.4900 3.90$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 3 January 2014 $4.4900 4.83$ Twin Eagle 7,500 7,500 70% fixed / 30% index amendment 3 February 2014 $4.4900 7.98$ Twin Eagle 5,000 10,920 70% fixed / 30% index amendment 3 March 2014 $4.4900 5.88$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 3 April 2014 $4.4900 4.96$ Twin Eagle 2,000 12,200 70% fixed / 30% index amendment 3 May 2014 $4.4900 4.85$ Twin Eagle 2,000 4,015 70% fixed / 30% index amendment 3 June 2014 $4.4900 4.65$ Twin Eagle 2,000 2,000 70% fixed / 30% index amendment 3 July 2014 $4.4900 4.66$ Twin Eagle 2,000 2,000 70% fixed / 30% index amendment 3 August 2014 $4.4900 3.94$ Twin Eagle 2,000 1,240 70% fixed / 30% index amendment 3 September 2014 $4.7600 4.00$ Twin Eagle 2,000 1,170 70% fixed / 30% index amendment 4 October 2014 $4.7600 4.07$ Twin Eagle 2,000 3,844 70% fixed / 30% index amendment 4 November 2014 $4.7600 3.78$ Twin Eagle 5,000 4,050 70% fixed / 30% index amendment 4 December 2014 $4.7600 5.17$ Twin Eagle 5,000 9,145 70% fixed / 30% index amendment 4 January 2015 $4.7600 3.61$ Twin Eagle 7,500 9,113 70% fixed / 30% index amendment 4 February 2015 $4.7600 3.02$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 4 March 2015 $4.7600 3.67$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 4 April 2015 $4.7600 2.66$ Twin Eagle 2,000 6,296 70% fixed / 30% index amendment 4 May 2015 $4.7600 2.52$ Twin Eagle 2,000 4,015 70% fixed / 30% index amendment 4 June 2015 $4.7600 2.86$ Twin Eagle 2,000 3,710 70% fixed / 30% index amendment 4 July 2015 $4.7600 2.82$ Twin Eagle 2,000 4,635 70% fixed / 30% index amendment 4 August 2015 $4.7600 2.89$ Twin Eagle 2,000 4,015 70% fixed / 30% index amendment 4 September 2015 $4.5500 2.79$ Twin Eagle 2,000 2,660 70% fixed / 30% index amendment 5 October 2015 $4.5500 2.70$ Twin Eagle 2,000 4,759 70% fixed / 30% index amendment 5 November 2015 $4.5500 2.33$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 5 Exhibit 2 Conditions of the Agreements for the Purchase of Natural Gas Page 5 of 19 A4.Page 63 of 145 Fixed Index Contract Actual Price Required Usage Month MMBTU Price Supplier MMBTU MMBTU Terms of Supply Exhibit 2 Conditions of the Agreements for the Purchase of Natural Gas December 2015 $4.5500 2.38$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 5 January 2016 $4.5500 2.57$ Twin Eagle 7,500 7,500 70% fixed / 30% index amendment 5 February 2016 $4.5500 2.32$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 5 March 2016 $4.5500 1.85$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 5 April 2016 $4.5500 1.88$ Twin Eagle 2,000 2,000 70% fixed / 30% index amendment 5 May 2016 $4.5500 2.04$ Twin Eagle 2,000 2,000 70% fixed / 30% index amendment 5 June 2016 $4.5500 1.94$ Twin Eagle 2,000 4,670 70% fixed / 30% index amendment 5 July 2016 $4.5500 2.80$ Twin Eagle 2,000 5,441 70% fixed / 30% index amendment 5 August 2016 $4.5500 2.67$ Twin Eagle 2,000 4,542 70% fixed / 30% index amendment 5 Sept 2016 $4.0400 2.81$ Twin Eagle 2,000 3,440 70% fixed / 30% index amendment 6 Oct 2016 $4.0400 2.96$ Twin Eagle 2,000 3,457 70% fixed / 30% index amendment 6 Nov 2016 $4.0400 2.80$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 6 Dec 2016 $4.0400 3.25$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 6 Jan 2017 $4.0400 4.16$ Twin Eagle 7,500 7,500 70% fixed / 30% index amendment 6 Feb 2017 $4.0400 3.41$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 6 Mar 2017 $4.0400 2.62$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 6 Apr 2017 $4.0400 3.01$ Twin Eagle 2,000 2,000 70% fixed / 30% index amendment 6 May 2017 $4.0400 2.92$ Twin Eagle 2,000 5,720 70% fixed / 30% index amendment 6 June 2017 $4.0400 3.09$ Twin Eagle 2,000 5,750 70% fixed / 30% index amendment 6 July 2017 $4.0400 2.88$ Twin Eagle 2,000 3,116 70% fixed / 30% index amendment 6 Aug 2017 $4.0400 2.83$ Twin Eagle 2,000 2,000 70% fixed / 30% index amendment 6 Sept 2017 $4.0400 2.79$ Twin Eagle 2,000 2,000 70% fixed / 30% index amendment 6 Oct 2017 $4.0400 2.82$ Twin Eagle 2,000 4,356 70% fixed / 30% index amendment 6 Nov 2017 $4.0400 2.93$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 6 Dec 2017 $4.0400 3.10$ Twin Eagle 5,000 8,193 70% fixed / 30% index amendment 6 Jan 2018 $4.0400 3.22$ Twin Eagle 7,500 8,900 70% fixed / 30% index amendment 6 Feb 2018 $4.0400 4.22$ Twin Eagle 5,000 5,336 70% fixed / 30% index amendment 6 Mar 2018 $4.0400 2.52$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 6 Apr 2018 $4.0400 2.46$ Twin Eagle 2,000 4,160 70% fixed / 30% index amendment 6 May 2018 $4.0400 2.58$ Twin Eagle 2,000 7,704 70% fixed / 30% index amendment 6 June 2018 $4.0400 2.71$ Twin Eagle 2,000 3,980 70% fixed / 30% index amendment 6 July 2018 $4.0400 2.78$ Twin Eagle 2,000 4,356 70% fixed / 30% index amendment 6 Aug 2018 $4.0400 2.73$ Twin Eagle 2,000 3,488 70% fixed / 30% index amendment 6 Sept 2018 $4.0400 2.75$ Twin Eagle 2,000 3,410 70% fixed / 30% index amendment 6 Oct 2018 $4.0400 2.93$ Twin Eagle 2,000 3,426 70% fixed / 30% index amendment 6 Nov 2018 $4.0400 3.53$ Twin Eagle 5,000 6,320 70% fixed / 30% index amendment 6 Dec 2018 $4.0400 4.42$ Twin Eagle 5,000 8,069 70% fixed / 30% index amendment 6 Jan 2019 $4.0400 3.99$ Twin Eagle 7,500 7,665 70% fixed / 30% index amendment 6 Feb 2019 $4.0400 2.78$ Twin Eagle 5,000 5,055 70% fixed / 30% index amendment 6 Mar 2019 $4.0400 6.98$ Twin Eagle 5,000 5,250 70% fixed / 30% index amendment 6 Apr 2019 $4.0400 2.67$ Twin Eagle 2,000 7,820 70% fixed / 30% index amendment 6 May 2019 $4.0400 2.31$ Twin Eagle 2,000 5,286 70% fixed / 30% index amendment 6 June 2019 $3.5600 2.39$ Twin Eagle 2,000 4,520 70% fixed / 30% index amendment 7 July 2019 $3.5600 2.10$ Twin Eagle 2,000 3,116 70% fixed / 30% index amendment 7 Aug 2019 $3.5600 2.02$ Twin Eagle 2,000 2,000 70% fixed / 30% index amendment 7 Sept 2019 $3.5600 1.97$ Twin Eagle 2,000 3,470 70% fixed / 30% index amendment 7 Oct 2019 $3.5600 2.12$ Twin Eagle 2,000 4,418 70% fixed / 30% index amendment 7 Nov 2019 $3.5600 2.46$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 7 Dec 2019 $3.5600 2.74$ Twin Eagle 5,000 8,100 70% fixed / 30% index amendment 7 Jan 2020 $3.5600 2.29$ Twin Eagle 7,500 7,500 70% fixed / 30% index amendment 7 Feb 2020 $3.5600 1.90$ Twin Eagle 5,000 5,870 70% fixed / 30% index amendment 7 Mar 2020 $3.5600 1.66$ Twin Eagle 5,000 5,000 70% fixed / 30% index amendment 7 Apr 2020 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 May 2020 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 June 2020 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 Page 6 of 19 A4.Page 64 of 145 Fixed Index Contract Actual Price Required Usage Month MMBTU Price Supplier MMBTU MMBTU Terms of Supply Exhibit 2 Conditions of the Agreements for the Purchase of Natural Gas July 2020 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 Aug 2020 $3.5600 Twin Eagle 2,000 70% fixed / 30% index amendment 7 Sept 2020 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 Oct 2020 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 Nov 2020 $3.1800 Twin Eagle 5,000 70% fixed / 30% index amendment 8 Dec 2020 $3.1800 Twin Eagle 5,000 70% fixed / 30% index amendment 8 Jan 2021 $3.1800 Twin Eagle 7,500 70% fixed / 30% index amendment 8 Feb 2021 $3.1800 Twin Eagle 5,000 70% fixed / 30% index amendment 8 Mar 2021 $3.1800 Twin Eagle 5,000 70% fixed / 30% index amendment 8 Apr 2021 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 May 2021 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 June 2021 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 July 2021 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 Aug 2021 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 Sept 2021 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 Oct 2021 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 Nov 2021 $3.1800 Twin Eagle 5,000 70% fixed / 30% index amendment 8 Dec 2021 $3.1800 Twin Eagle 5,000 70% fixed / 30% index amendment 8 Jan 2022 $3.1800 Twin Eagle 7,500 70% fixed / 30% index amendment 8 Feb 2022 $3.1800 Twin Eagle 5,000 70% fixed / 30% index amendment 8 Mar 2022 $3.1800 Twin Eagle 5,000 70% fixed / 30% index amendment 8 Apr 2022 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 May 2022 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 June 2022 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 July 2022 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 Aug 2022 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 Sept 2022 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 Oct 2022 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 Nov 2022 $3.1800 Twin Eagle 5,000 70% fixed / 30% index amendment 8 Dec 2022 $3.1800 Twin Eagle 5,000 70% fixed / 30% index amendment 8 Jan 2023 $3.1800 Twin Eagle 7,500 70% fixed / 30% index amendment 8 Feb 2023 $3.1800 Twin Eagle 5,000 70% fixed / 30% index amendment 8 Mar 2023 $3.1800 Twin Eagle 5,000 70% fixed / 30% index amendment 8 Apr 2023 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 May 2023 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 June 2023 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 July 2023 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 Aug 2023 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 Sept 2023 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 Oct 2023 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 Nov 2023 $3.1800 Twin Eagle 5,000 70% fixed / 30% index amendment 8 Dec 2023 $3.1800 Twin Eagle 5,000 70% fixed / 30% index amendment 8 Jan 2024 $3.1800 Twin Eagle 7,500 70% fixed / 30% index amendment 8 Feb 2024 $3.1800 Twin Eagle 5,000 70% fixed / 30% index amendment 8 Mar 2024 $3.1800 Twin Eagle 5,000 70% fixed / 30% index amendment 8 Apr 2024 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 May 2024 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 June 2024 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 July 2024 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 Aug 2024 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 Sept 2024 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 Oct 2024 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 Nov 2024 $3.1800 Twin Eagle 5,000 70% fixed / 30% index amendment 8 Dec 2024 $3.1800 Twin Eagle 5,000 70% fixed / 30% index amendment 8 Jan 2025 $3.1800 Twin Eagle 7,500 70% fixed / 30% index amendment 8 Page 7 of 19 A4.Page 65 of 145 Fixed Index Contract Actual Price Required Usage Month MMBTU Price Supplier MMBTU MMBTU Terms of Supply Exhibit 2 Conditions of the Agreements for the Purchase of Natural Gas Feb 2025 $3.1800 Twin Eagle 5,000 70% fixed / 30% index amendment 8 Mar 2025 $3.1800 Twin Eagle 5,000 70% fixed / 30% index amendment 8 Apr 2025 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 May 2025 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 June 2025 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 July 2025 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 Aug 2025 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 Sept 2025 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 Oct 2025 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 Nov 2025 $3.1800 Twin Eagle 5,000 70% fixed / 30% index amendment 8 Dec 2025 $3.1800 Twin Eagle 5,000 70% fixed / 30% index amendment 8 Jan 2026 $3.1800 Twin Eagle 7,500 70% fixed / 30% index amendment 8 Feb 2026 $3.1800 Twin Eagle 5,000 70% fixed / 30% index amendment 8 Mar 2026 $3.1800 Twin Eagle 5,000 70% fixed / 30% index amendment 8 Apr 2026 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 May 2026 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 June 2026 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 July 2026 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 Aug 2026 $3.1800 Twin Eagle 2,000 70% fixed / 30% index amendment 8 Page 8 of 19 A4.Page 66 of 145 AMENDMENT 8 TO THE AGREEMENT Pursuant to the provisions of Section 12 – Term, of the North American Energy Standards Board Agreement (“Agreement”) previously executed by the City of Evanston (“Customer”), and Twin Eagle Resource Management, LLC (“Company”) on April 20, 2011, Customer and Company (collectively, the “Parties), agree to amend this Agreement as follows: The amended term of this Agreement shall be effective as of August 31, 2020 through August 31, 2026. The Exhibit A attached to this Amendment supersedes Exhibit A previously attached to the Agreement. All other applicable provisions of the Agreement not otherwise amended by this Amendment shall remain in effect. Agreed to: , 2020 ______________________________ _____________________________ By: By: Erika Storlie, City Manager Twin Eagle Resource Management, LLC City of Evanston Page 9 of 19 A4.Page 67 of 145 Twin Eagle Resource Management, LLC GAS TRANSACTION CONFIRMATION – REVISION - DRAFT _______ __, 2020 Contract: NAESB-City of Evanston Date Generated: 1. BUYER: SELLER: BASE CONTRACT DATE: TRADE DATE: City of Evanston Twin Eagle Resource Management, LLC April 20 2011 January 15 2015 2. TRANSACTION DETAILS: Transaction Start Date Del. Pipe End Date Quantity Commodity Price Service Quality (Int., Firm, or EFP) Del. Point (Settles in US$) September 01 2016 September 30 2016 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR October 01 2016 October 31 2016 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR November 01 2016 November 30 2016 5,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR December 01 2016 December 31 2016 5,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR January 01 2017 January 31 2017 7,500 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR February 01 2017 February 28 2017 5,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR March 01 2017 March 31 2017 5,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR April 01 2017 April 30 2017 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR May 01 2017 May 31 2017 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR June 01 2017 June 30 2017 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR July 01 2017 July 31 2017 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR August 01 2017 August 31 2017 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR September 01 2017 September 30 2017 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR October 01 2017 October 31 2017 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR November 01 2017 November 30 2017 5,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR December 01 2017 December 31 2017 5,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR January 01 2018 January 31 2018 7,500 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR February 01 2018 February 28 2018 5,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR March 01 2018 March 31 2018 5,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR This Confirmation is intended only for the addressee and may contain information that is legally privileged, confidential and/or exempt from disclosure under applicable law. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. If you have received this communication in error, or are not the named recipient(s), please immediately notify the sender. 8847 West Sam Houston Parkway North, Houston Texas 77040, U.S.A. Page 1 of 7 (713) 341-7300 Fax (713) 341-7392 Page 10 of 19 A4.Page 68 of 145 GAS TRANSACTION CONFIRMATION – REVISION - DRAFT BUYER: SELLER: CONTRACT: TRANSACTION ID: City of Evanston Twin Eagle Resource Management, LLC NAESB-City of Evanston Trade Date: January 15, 2015) April 01 2018 April 30 2018 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR May 01 2018 May 31 2018 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR June 01 2018 June 30 2018 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR July 01 2018 July 31 2018 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR August 01 2018 August 31 2018 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR September 01 2018 September 30 2018 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR October 01 2018 October 31 2018 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR November 01 2018 November 30 2018 5,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR December 01 2018 December 31 2018 5,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR January 01 2019 January 31 2019 7,500 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR February 01 2019 February 28 2019 5,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR March 01 2019 March 31 2019 5,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR April 01 2019 April 30 2019 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR May 01 2019 May 31 2019 2,000 MMBTU Monthly $4.040 US/MMBTU Firm Ngpl / Nicor NICOR June 01 2019 June 30 2019 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR July 01 2019 July 31 2019 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR August 01 2019 August 31 2019 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR September 01 2019 September 30 2019 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR October 01 2019 October 31 2019 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR November 01 2019 November 30 2019 5,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR December 01 2019 December 31 2019 5,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR January 01 2020 January 31 2020 7,500 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR February 01 2020 February 29 2020 5,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR This Confirmation is intended only for the addressee and may contain information that is legally privileged, confidential and/or exempt from disclosure under applicable law. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. If you have received this communication in error, or are not the named recipient(s), please immediately notify the sender. 8847 West Sam Houston Parkway North, Houston Texas 77040, U.S.A. Page 2 of 7 (713) 341-7300 Fax (713) 341-7392 Page 11 of 19 A4.Page 69 of 145 GAS TRANSACTION CONFIRMATION – REVISION - DRAFT BUYER: SELLER: CONTRACT: TRANSACTION ID: City of Evanston Twin Eagle Resource Management, LLC NAESB-City of Evanston Trade Date: January 15, 2015) March 01 2020 March 31 2020 5,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR April 01 2020 April 30 2020 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR May 01 2020 May 31 2020 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR June 01 2020 June 30 2020 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR July 01 2020 July 31 2020 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR August 01 2020 August 31 2020 2,000 MMBTU Monthly $3.560 US/MMBTU Firm Ngpl / Nicor NICOR September 01 2020 September 30 2020 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR October 01 2020 October 31 2020 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR November 01 2020 November 30 2020 5,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR December 01 2020 December 31 2020 5,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR January 01 2021 January 31 2021 7,500 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR February 01 2021 February 28 2021 5,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR March 01 2021 March 31 2021 5,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR April 01 2021 April 30 2021 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR May 01 2021 May 31 2021 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR June 01 2021 June 30 2021 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR July 01 2021 July 31 2021 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR August 01 2021 August 31 2021 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR September 01 2021 September 30 2021 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR October 01 2021 October 31 2021 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR November 01 2021 November 30 2021 5,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR December 01 2021 December 31 2021 5,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR January 01 2022 January 31 2022 7,500 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR This Confirmation is intended only for the addressee and may contain information that is legally privileged, confidential and/or exempt from disclosure under applicable law. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. If you have received this communication in error, or are not the named recipient(s), please immediately notify the sender. 8847 West Sam Houston Parkway North, Houston Texas 77040, U.S.A. Page 3 of 7 (713) 341-7300 Fax (713) 341-7392 Page 12 of 19 A4.Page 70 of 145 GAS TRANSACTION CONFIRMATION – REVISION - DRAFT BUYER: SELLER: CONTRACT: TRANSACTION ID: City of Evanston Twin Eagle Resource Management, LLC NAESB-City of Evanston (Trade Date: January 15, 2015) February 01 2022 February 28 2022 5,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR March 01 2022 March 31 2022 5,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR April 01 2022 April 30 2022 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR May 01 2022 May 31 2022 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR June 01 2022 June 30 2022 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR July 01 2022 July 31 2022 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR August 01 2022 August 31 2022 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR September 01 2022 September 30 2022 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR October 01 2022 October 31 2022 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR November 01 2022 November 30 2022 5,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR December 01 2022 December 31 2022 5,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR January 01 2023 January 31 2023 7,500 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR February 01 2023 February 28 2023 5,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR March 01 2023 March 31 2023 5,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR April 01 2023 April 30 2023 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR May 01 2023 May 31 2023 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR June 01 2023 June 30 2023 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR July 01 2023 July 31 2023 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR August 01 2023 August 31 2023 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR September 01 2023 September 30 2023 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR October 01 2023 October 31 2023 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR November 01 2023 November 30 2023 5,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR December 01 2023 December 31 2023 5,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR This Confirmation is intended only for the addressee and may contain information that is legally privileged, confidential and/or exempt from disclosure under applicable law. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. If you have received this communication in error, or are not the named recipient(s), please immediately notify the sender. 8847 West Sam Houston Parkway North, Houston Texas 77040, U.S.A. Page 4 of 7 (713) 341-7300 Fax (713) 341-7392 Page 13 of 19 A4.Page 71 of 145 GAS TRANSACTION CONFIRMATION – REVISION - DRAFT BUYER: SELLER: CONTRACT: TRANSACTION ID: City of Evanston Twin Eagle Resource Management, LLC NAESB-City of Evanston (Trade Date: January 15, 2015) January 01 2024 January 31 2024 7,500 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR February 01 2024 February 29 2024 5,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR March 01 2024 March 31 2024 5,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR April 01 2024 April 30 2024 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR May 01 2024 May 31 2024 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR June 01 2024 June 30 2024 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR July 01 2024 July 31 2024 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR August 01 2024 August 31 2024 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR September 01 2024 September 30 2024 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR October 01 2024 October 31 2024 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR November 01 2024 November 30 2024 5,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR December 01 2024 December 31 2024 5,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR January 01 2025 January 31 2025 7,500 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR February 01 2025 February 28 2025 5,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR March 01 2025 March 31 2025 5,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR April 01 2025 April 30 2025 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR May 01 2025 May 31 2025 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR June 01 2025 June 30 2025 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR July 01 2025 July 31 2025 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR August 01 2025 August 31 2025 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR September 01 2025 September 30 2025 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR October 01 2025 October 31 2025 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR November 01 2025 November 30 2025 5,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR This Confirmation is intended only for the addressee and may contain information that is legally privileged, confidential and/or exempt from disclosure under applicable law. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. If you have received this communication in error, or are not the named recipient(s), please immediately notify the sender. 8847 West Sam Houston Parkway North, Houston Texas 77040, U.S.A. Page 5 of 7 (713) 341-7300 Fax (713) 341-7392 Page 14 of 19 A4.Page 72 of 145 GAS TRANSACTION CONFIRMATION – REVISION - DRAFT BUYER: SELLER: CONTRACT: TRANSACTION ID: City of Evanston Twin Eagle Resource Management, LLC NAESB-City of Evanston (Trade Date: January 15, 2015) December 01 2025 December 31 2025 5,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR January 01 2026 January 31 2026 7,500 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR February 01 2026 February 28 2026 5,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR March 01 2026 March 31 2026 5,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR April 01 2026 April 30 2026 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR May 01 2026 May 31 2026 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR June 01 2026 June 30 2026 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR July 01 2026 July 31 2026 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR August 01 2026 August 31 2026 2,000 MMBTU Monthly $3.180 US/MMBTU Firm Ngpl / Nicor NICOR 3. SPECIAL PROVISIONS, INCLUDING PRICE DETAILS (if any): Confirm Special Language: This transaction is revised as follows: Effective September 1, 2020 forward, price changed from $3.56 to $3.18; Delivery Period was extended to August 31, 2026 4. CONTACT INFORMATION: Twin Eagle Resource Management, LLC ("Company") 8847 West Sam Houston Parkway North Houston, Texas U.S.A. 77040 Attention: Confirmations Telephone No.: (713) 341-7300 Fax No.: (713) 341-7392 Email: confirmations@twineagle.com City of Evanston ("Customer") 2100 Ridge Avenue Evanston, Illinois U.S.A. 60201 Attention: Confirmations Department Telephone No.: 847-491-5578 Fax No.: 847-475-8851 Email: dstoneback@cityofevston.org Marketing Rep: Wolf, Tom Marketing Rep: This Confirmation is intended only for the addressee and may contain information that is legally privileged, confidential and/or exempt from disclosure under applicable law. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. If you have received this communication in error, or are not the named recipient(s), please immediately notify the sender. 8847 West Sam Houston Parkway North, Houston Texas 77040, U.S.A. Page 6 of 7 (713) 341-7300 Fax (713) 341-7392 Page 15 of 19 A4.Page 73 of 145 GAS TRANSACTION CONFIRMATION – REVISION - DRAFT BUYER: SELLER: CONTRACT: TRANSACTION ID: City of Evanston Twin Eagle Resource Management, LLC NAESB-City of Evanston (Trade Date: January 15, 2015) 5. This Gas Transaction Confirmation (the "Confirmation") verifies the terms of the binding agreement (supplemented by, and subject to the Base Contract referenced above) regarding the Transaction described herein. Please sign this Confirmation and return via fax, or email at confirmations@twineagle.com. If the Confirmation is not objected to in writing within two (2) Business Days of your receipt, the Confirmation will be deemed to have been accepted and agreed to, absent manifest error, unless otherwise specified in the Base Contract. By: Jeremy Davis City of Evanston Authorized Signature Twin Eagle Resource Management, LLC Authorized Signature Sign On: Sign On: This Confirmation is intended only for the addressee and may contain information that is legally privileged, confidential and/or exempt from disclosure under applicable law. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. If you have received this communication in error, or are not the named recipient(s), please immediately notify the sender. 8847 West Sam Houston Parkway North, Houston Texas 77040, U.S.A. Page 7 of 7 (713) 341-7300 Fax (713) 341-7392 Page 16 of 19 A4.Page 74 of 145 12920547.1 AGENCY AGREEMENT AMENDMENT No. 4 City of Evanston and Northwestern University The City of Evanston (“the City” or “Principal), does hereby appoint Northwestern University (“Northwestern” or “Appointed Agent”), as its agent and attorney in connection with transactions under the Base Contract for Sale and Purchase of Natural Gas dated April 20, 2011 (the “Agreement”) between Principal and Twin Eagle Resource Management, LLC (“Twin Eagle”), and hereby amends the Agreement (hereinafter “Amendment No. 4”) in accordance with the following terms: 1. The City and Northwestern have each individually contracted with Twin Eagle for the purchase of natural gas pursuant to separate Base Contracts for Sale and Purchase of Natural Gas (each, a “Supply Agreement”). Historically, Northwestern has enjoyed favorable pricing for its natural gas because of the high volume of natural gas that Northwestern buys. Now, the City and Northwestern desire that the City be able to secure natural gas at prices that Northwestern obtains. The City and Northwestern therefore enter into this Agency Agreement to further that objective. 2. The City shall (i) determine the amount of natural gas it needs to buy from Twin Eagle; (ii) timely communicate the City’s natural gas supply requirements to Northwestern as the City’s Appointed Agent; and (iii) perform all the City’s obligations and requirements under the City’s Supply Agreement (including the requirement to pay for the natural gas the City purchases). 3. Northwestern as Appointed Agent shall place natural gas purchase and sale transactions for the City’s natural gas supply requirements (as notified pursuant to Section 2) with Twin Energy in accordance with the procedures and process used by Northwestern in placing similar orders for Northwestern’s natural gas supply requirements under Northwestern’s Supply Agreement. Northwestern, as Appointed Agent, agrees to be identified as the appropriate authorized contact for Commercial, Scheduling and Transaction Confirmations, as set forth in the City’s Supply Agreement. 4. To the extent permitted by law, the City shall indemnify, defend and hold harmless Northwestern and its affiliates and related entities, trustees, directors, officers, employees and agents from and against any and all claims, demands, suits, judgments, penalties and costs and any liability imposed by law arising from Northwestern’s activities under this Agency Agreement, except to the extent that any such claims, demands, suits, judgments, penalties, costs or liability arising from Northwestern’s gross negligence or willful misconduct. 5. The City releases and holds Northwestern harmless from and against any claim of loss associated with Northwestern’s decisions for the purchase of natural gas under the City’s Supply Agreement, including decisions regarding what price is acceptable for the purchase of natural gas. In addition, Northwestern makes no representations or warranties to the City regarding Northwestern’s services as Appointed Agent, or that the City will realize cost savings by Page 17 of 19 A4.Page 75 of 145 - 2 - 12920547.1 submitting the City’s natural gas supply requirements through Northwestern as the City’s Appointed Agent. 6. [RESERVED] 7. This Agency Agreement shall be effective as of August 31, 2020, through August 31, 2026. This Agency Agreement may be extended by written agreement between the City and Northwestern. This Agency Agreement shall be governed by the laws of the State of Illinois. 9. Principal designates the following persons as contact persons: 10. City acknowledges and agrees that Northwestern shall be entitled to terminate this Agency Agreement for convenience at any time upon ten days’ prior written notice. 11. All confidential or proprietary information of Northwestern, including this Agency Agreement and its terms, shall be treated as strictly confidential by City and its employees, agents and other representatives (other than Northwestern), and they shall not disclosure oruse such information other than to perform the City’s obligations hereunder. 12. If any payment due Northwestern hereunder is not promptly paid (and in no event later than ten days after such payment obligation arises) by the City, then such payment obligation shall accure interest at the highest rate permitted by law. 13. This Agreement, Amendment No. 4, shall supersede all prior written or oral agreements between the City of Evanston and Northwestern University. Nothwithstanding anything to the contrary of this Amendment No.4 to the Agreement, in the event of a conflict between the terms and conditions of this Amendment No. 4 and the original Agreement, the terms and conditions of this Amendment No. 4 shall prevail. All other terms and conditions remain unchanged and are ratified hereby. (full name and title of contact person): David Stoneback, Public Works Director (contact person’s address): Evanston Water Utility, 555 Lincoln St., Evanston, IL 60201 (contact person’s work phone number): (847) 448-8213 (contact person’s fax number): (847) 475-8851 (contact person’s E-mail address): dstoneback@cityofevanston.org Dated: Page 18 of 19 A4.Page 76 of 145 - 3 - 12920547.1 Principal: CITY OF EVANSTON By: ________________________ Name: Erika Storlie Title: City Manager Appointed Agent: NORTHWESTERN UNIVERSITY By: Name: Title: ACKNOWLEDGED AND ACCEPTED BY: TWIN EAGLE RESOURSE MANAGEMENT, LLC By:__________________________ Name: ______________________ Title: _______________________ Page 19 of 19 A4.Page 77 of 145 Memorandum To: Honorable Mayor and Members of the City Council From: David Stoneback, Public Works Agency Director CC: Lara Biggs, Stefanie Levine, Anil Khatkhate Subject: Approval of Contract Award with Courtesy Electric Inc. for Emergency Generator Replacement / Repairs at Police/Fire Headquarters, Fire Station 1 and Fire Station 2 (Bid 20-05) Date: May 11, 2020 Recommended Action: Staff recommends the City Council authorize the City Manager to execute an agreement with Courtesy Electric Inc. (6551 N. Olmsted Ave., Chicago, IL 60631) for the Emergency Generator Replacement / Repairs at Police/Fire Headquarters, Fire Station 1 and Fire Station 2 (Bid 20-05) in the amount of 249,900.00. Funding Source: Funding is provided from the Capital Improvement Fund 2019 and 2020 General Obligation Bonds, which has an approved FY 2020 budget of $334,000, all of which is remaining. A detailed summary is included in the memo below. Council Action: For Action Summary: The City of Evanston has 12 facilities equipped with emergency generators. Some of these facilities also serve as heating and cooling centers during extreme weather conditions. Generators require ongoing maintenance, weekly testing, and periodic replacement to ensure their reliability. On June 12, 2017, the City Council awarded a project to evaluate all City generators to CCJM Engineers. CCJM’s evaluation recommended a variety of maintenance activities and capital replacements to ensure reliable generator performance. The generators loca ted at the Police/Fire Headquarters, Fire 1, and Fire 2 were identified for immediate upgrades and/or replacement. The Police/Fire Headquarters building was built in 1949. The existing generator was installed in 1993. The generator is housed in a weatherproof enclosure on the northwest side of the A5.Page 78 of 145 building. The generator provides emergency power to the 911 Center, 311 Center, and building data center. The generator requires constant repairs and the enclosure is rusted. As this generator is beyond its useful life, it is necessary to replace it in its entirety. Fire Station No. 1 was constructed in 1998. The generator is located in the building’s basement and was installed in 2001. The generator provides power to critical loads, emergency lights, and exit signs. This generator is in satisfactory condition however it requires a modification to its remote radiator to allow for proper maintenance. Fire Station No. 2 was constructed in 1954 and renovated in 1994. The existing generator is located in an electrical room adjacent to the apparatus bays and was installed in 2001. The existing generator is undersized and cannot support the building’s critical load. As a result of this deficiency, this generator must be replaced with a suitably sized unit. On July 8, 2019, the City Council approved a contract with CCJM for mechanical engineering services to complete the design and prepare contract drawings for the generator improvements at the three facilities noted above. The construction of these improvements is expected to be complete by August 31, 2020. Analysis: This contract was advertised for bid on March 12, 2020. On April 14, 2020, the City received three bids as follows: Staff recommends approval of award of this contract to Courtesy Electric, Inc. at a total cost of $249,900.00. Staff has reviewed the bid in detail with Courtesy Electric to ensure that they have properly addressed the project’s full scope of work. Courtesy Electric has verified that they have included all costs in their pricing. Additionally, staff have reviewed Courtesy Electric’s references and have received positive feedback. Courtesy Electric is in compliance with the City’s M/W/EBE goals. The recommended award is below the City’s threshold for LEP. A memo reviewing their compliance is attached. Detailed Financial Summary: The following is a detailed breakdown of the funding sources: Page 2 of 5 A5.Page 79 of 145 Attachments: MWEBE Memo - Emergency Generators at Police_Fire Headquarters, Fire Station 1 and Fire Station 2 (Bid 20-05) Page 3 of 5 A5.Page 80 of 145 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sharon Johnson, Acting Deputy City Manager CC: Hitesh Desai, Chief Financial Officer; Tammi Nunez, Purchasing Manager Subject: MWEBE Memo - Emergency Generators at Police/Fire Headquarters, Fire Station 1 and Fire Station 2 (Bid 20-05) Date: May 11, 2020 Recommended Action: The Purchasing Division recommends City Council accept and place on file the MWEBE Memo for the Emergency Generators at Police/Fire Headquarters, Fire Station 1 and Fire Station 2 (Bid 20-05). Council Action: For Action: Accept and Place on File Summary: The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to pe rform no less than 25% of the awarded contract. With regard to the recommendation for the Emergency Generators at Police/Fire Headquarters, Fire Station 1 and Fire Station 2 (Bid 20-05), Courtesy Electric Inc.’s, total base bid is $249,900.00 and they are found to be in compliance with the City’s MWEBE goal. Page 4 of 5 A5.Page 81 of 145 Page 2 of 2Page 5 of 5 A5.Page 82 of 145 Memorandum To: Honorable Mayor and Members of the City Council From: Shane Cary, Architect/Project Manager CC: David Stoneback, Public Works Agency Director; Lara Biggs, City Engineer Subject: Approval of Contract Award with Ideal Heating Company for Civic Center Burner Replacement (Bid 20-29) Date: May 11, 2020 Recommended Action: Staff recommends the City Council authorize the City Manager to execute an agreement with Ideal Heating Company (9515 Southview Avenue, Brookfield, Illinois 60513) for the Civic Center Burner Replacement (Bid 20-29) in the amount of $117,777.00. Funding Source: Funding is provided from the Capital Improvement Fund, 2019 General Obligation Bonds (Account 415.40.4119.65515-620004), which as an approved FY 2020 budget of $500,000 and a YTD balance of $489,500. Council Action: For Action Summary: The Lorraine H. Morton Civic Center was originally constructed in 1901 to be a catholic parish boarding school. The building was designed for the Sisters of Visitation , by architect Henry J. Schlacks, an Evanston architect. In 1915 the building was sold to the Sisters of Providence who named the school the Marywood Academy, and operated the school until it closed in 1970. The City of Evanston acquired the building around 1980 and renovated the building to repurpose it as a city hall. The HVAC system of the Civic Center is composed of three separate systems: boiler for heating, water cooled heat pumps for air conditioning, and an unused air handler in the attic for ventilation. The Civic Center boiler system has several parts that are nearing the end of or past their serviceable Civic the awarded Council City 9, Center July On life. 2018 HVAC Architectural/Engineering Services RFP to Grumman/Butkus Associates to evaluate the existing heating and cooling systems and develop a plan for rehabilitation. Although the recommendations of this study have not yet been budgeted in their entirety, there are A6.Page 83 of 145 portions of the work that must be completed in order to stabilize the existing system until final decisions regarding the building and its systems are made. The boiler burners require replacement at this time because they have failed multiple times, they are obsolete and replacement parts cannot be obtained. Staff has done a tremendous job keeping these burners functioning by fabricating parts and creatively solving each functional crisis that arises. As a failure to properly heat the building will result in significant deterioration of the facility’s infrastructure and systems, this work is necessary regardless of the current status of building occupation during the COVID-19 crisis and/or a final decision on how to address the long term needs of the Civic Center. Analysis: This contract was advertised for bid on March 26, 2020. On Tuesday , April 28, 2020, the City received four bids as follows: The references provided with the bid from Ideal Heating Company are acceptable. Staff recommends awarding the contract to Ideal Heating Company at a total cost of $117,777. Ideal Heating Company will be utilizing a subcontractor to meet our M/W/EBE goals. Due to bid pricing, the award is not subject to the City’s LEP requirements. A memo reviewing their compliance is attached. Attachments: MWEBE Memo - Civic Center Burner Replacement (Bid 20-29) Page 2 of 3 A6.Page 84 of 145 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sharon Johnson, Acting Deputy City Manager CC: Hitesh Desai, Chief Financial Officer; Tammi Nunez, Purchasing Manager Subject: MWEBE Memo - Civic Center Burner Replacement (Bid 20-29) Date: May 11, 2020 Recommended Action: The Purchasing Division recommends City Council accept and place on file the MWEBE Memo for the Civic Center Burner Replacement (Bid 20-29). Council Action: For Action: Accept and Place on File Summary: The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the Civic Center Burner Replacement (Bid 20 -29), Ideal Heating Company’s, total base bid is $117,777.00 and they are found to be in compliance with the City’s MWEBE goal. Page 3 of 3 A6.Page 85 of 145 Memorandum To: Honorable Mayor and Members of the City Council From: Edgar Cano, Public Services Bureau Chief CC: David Stoneback, Director, Public Works Agency Subject: Approval of Contract Award with J.A. Johnson Paving Company for the 2020 Street Patching Program Date: May 11, 2020 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a one year contract for pavement patching with J. A. Johnson Paving Company (1025 E. Addison Ct., Arlington Heights, Illinois) in the amount of $500,000. Funding Source: Funding will be from the Capital Improvement Fund 2020 General Obligation Bonds (Account 415.40.4120.65515 – 420015), which has a budget of $500,000, all of which remains. Council Action: For Action Summary: The Pavement Patching Program is an annual program which typically involves removing the top 2 inches of distressed and failing asphalt and replacing it with new, smooth, compacted material. Removal is done by a grinding process. The asphalt grin dings are kept as aggregate and used by the Street Division during alley maintenance operations. In March of 2020, as in past years, the City of Evanston participated in the Municipal Partnership Initiative (MPI) in an attempt to secure the lowest per unit price bids. The lowest qualified bidder for the 2020 bid was J.A. Johnson Paving Company. The co ntract term is understood to be for a three (3) year period with the right to renew the agreement for two (2) additional (1) year terms. Below is a bid summary for these services. A7.Page 86 of 145 The contract will allow the City to patch and improve approximately 27 ,300 square yards of distressed asphalt pavement areas throughout the City for the amount of $500,000. Last year, 29,200 square yards were patched as a part of this program for a budgeted amount of $650,000. This year, staff has lowered the contract amount from the originally budgeted $650,000 due to budget considerations relating to the COVID pandemic. Staff has also eliminated the budgeted $50,000 pavement rejuvenation program to help with budget savings. J.A. Johnson Paving has provided asphalt patching services for the City of Evanston for the past 5 consecutive years, and has completed the work in a professional manner with quality performance. Therefore, staff recommends awarding the 2020 Street Patching Program contract to J.A Johnson Paving Company. A preliminary map of patching locations is enclosed. Additional locations may be added or removed as conditions require and budget allows. Attachments: 2020 Patching Location Map 2020 Street Patching Bid Tab Page 2 of 6 A7.Page 87 of 145 ! ! ! ! ! !!!! ! ! ! ! ! ! !!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! !!!! !! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!! ! ! ! ! !!! ! ! ! ! ! ! ! ! !!!! !!! ! ! ! ! ! !! !! ! ! ! ! ! ! !!! !! ! ! ! ! ! !! ! ! ! ! ! ! ! !!!!! ! !! ! ! ! ! ! !! ! !!!! ! !!!!!NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGANMcCORMICK BLVDS H E R I DAN R DPARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVESHERIDAN PL RIDGE CTG REE N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O PL A R A V E GREY AVEHARRISON ST PRAIRIE AVE REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS ST MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK ST DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH ST CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST ROSLYN PL E A ST R AILR O A D A V E FLORENCE AVEBENSON AVESHERMAN PLCULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRIDGE ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTOBARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST STEWART AVEMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNO X C IRHILLSIDE LN TRINITY CT SHERI DAN SQEDGEMERE CTG REE N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST PR AIRIE A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLORLIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HI NMAN AVESEWARD ST WESLEY AVECENTRAL ST KEENEY ST RI DGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGIN RD ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERI DAN RDSHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHI CAGO AVECHI CAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE ST ELGIN RD FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFORD ST GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORM ICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVENOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES G L E N V IE W R D PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL A R TSC IR C LE D RORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL DRYDEN PL 700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 17003500260017001800900190090021002300210040038003700!Patching Spots (contracted) Main Road Local Street Railroad Water City Boundary 0 0.5 10.25 Mile 1:31,680 1 inch = 0.5 mile 2020 Pavement Patching 5/1/2020 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. Patching2020Map.mxd ´ Page 3 of 6 A7.Page 88 of 145 2 Inch Glenview Evanston Kenilworth Highland Park Glencoe Niles Builders Paving N/A $ 22.60 $ 27.00 $ 25.00 $ 60.00 $ 24.50 Chicagoland Paving N/A $ 18.75 $ 19.75 $ 18.75 $ 25.00 $ 22.50 Johnson Paving 80 $ 18.29 $ 17.55 $ 19.10 $ 72.10 $ 44.25 Schroeder N/A $ 21.75 $ 49.00 $ 27.00 $ 65.00 $ 28.00 2 Inch Total Costs Builders Paving $ - $ 678,000.00 $ 81,459.00 $ 199,475.00 $ 6,000.00 $ 85,750.00 Chicagoland Paving $ - $ 562,500.00 $ 59,585.75 $ 149,606.25 $ 2,500.00 $ 78,750.00 Johnson Paving $ - $ 548,700.00 $ 52,948.35 $ 152,398.90 $ 7,210.00 $ 154,875.00 Schroeder $ - $ 652,500.00 $ 147,833.00 $ 215,433.00 $ 6,500.00 $ 98,000.00 3 Inch Glenview Evanston Kenilworth Highland Park Glencoe Niles Builders Paving N/A N/A N/A N/A N/A N/A Chicagoland Paving N/A N/A N/A N/A N/A N/A Johnson Paving N/A N/A N/A N/A N/A N/A Schroeder N/A N/A N/A N/A N/A N/A 3 Inch Total Costs Builders Paving N/A N/A N/A N/A N/A N/A Chicagoland Paving N/A N/A N/A N/A N/A N/A Johnson Paving $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 Schroeder N/A N/A N/A N/A N/A N/A 4 Inch Glenview Evanston Kenilworth Highland Park Glencoe Niles Builders Paving $ 55.00 N/A N/A $ 54.00 $ 60.00 $ 46.00 Chicagoland Paving $ 40.00 N/A N/A $ 38.00 $ 55.00 $ 38.00 Page 4 of 6A7.Page 89 of 145 Johnson Paving $ 76.25 $ 130.00 $ 130.00 $ 41.00 $ 103.00 $ 122.50 Schroeder $ 57.50 N/A N/A $ 57.50 $ 80.00 $ 57.50 4 Inch Total Costs Builders Paving $ 82,500.00 N/A N/A $ 64,800.00 $ 9,000.00 $ 46,000.00 Chicagoland Paving $ 60,000.00 N/A N/A $ 45,600.00 $ 8,250.00 $ 38,000.00 Johnson Paving $ 114,375.00 N/A N/A $ 49,200.00 $ 15,450.00 $ 122,500.00 Schroeder $ 86,250.00 N/A N/A $ 69,000.00 $ 12,000.00 $ 57,500.00 8 Inch Glenview Evanston Kenilworth Highland Park Glencoe Niles Builders Paving $ 111.50 N/A N/A N/A $ 94.00 $ 112.50 Chicagoland Paving $ 70.00 N/A N/A N/A $ 80.00 $ 80.00 Johnson Paving $ 128.00 $ 180.00 $ 180.00 $ 180.00 $ 161.22 $ 161.22 Schroeder $ 100.00 N/A N/A N/A $ 200.00 $ 150.00 8 Inch Total Costs Builders Paving $ 44,600.00 N/A N/A N/A $ 9,400.00 $ 22,500.00 Chicagoland Paving $ 28,000.00 N/A N/A N/A $ 8,000.00 $ 16,000.00 Johnson Paving $ 51,200.00 N/A N/A N/A $ 16,122.00 $ 32,244.00 Schroeder $ 40,000.00 N/A N/A N/A $ 20,000.00 $ 30,000.00 10 Inch Glenview Evanston Kenilworth Highland Park Glencoe Niles Builders Paving $ 122.75 N/A N/A N/A N/A N/A Chicagoland Paving $ 110.00 N/A N/A N/A N/A N/A Johnson Paving $ 111.00 $ 120.00 $ 120.00 $ 120.00 $ 120.00 $ 120.00 Schroeder $ 120.00 N/A N/A N/A N/A N/A 10 Inch Total Costs Builders Paving $ 49,100.00 N/A N/A N/A N/A N/A Page 5 of 6A7.Page 90 of 145 Chicagoland Paving $ 44,000.00 N/A N/A N/A N/A N/A Johnson Paving $ 44,400.00 N/A N/A N/A N/A N/A Schroeder $ 48,000.00 N/A N/A N/A N/A N/A Driveway and Removal Glenview Evanston Kenilworth Highland Park Glencoe Niles Builders Paving $ 60.00 N/A N/A N/A $ 92.00 N/A Chicagoland Paving $ 30.00 N/A N/A N/A $ 30.00 N/A Johnson Paving $ 76.00 $ 80.00 $ 80.00 $ 80.00 $ 80.00 $ 80.00 Schroeder $ 38.00 N/A N/A N/A $ 120.00 N/A Driveway and Removal Total Costs Builders Paving $ 36,000.00 N/A N/A N/A $ 4,600.00 N/A Chicagoland Paving $ 18,000.00 N/A N/A N/A $ 1,500.00 N/A Johnson Paving $ 45,600.00 N/A N/A N/A $ 4,000.00 N/A Schroeder $ 22,800.00 N/A N/A N/A $ 6,000.00 N/A TOTAL BASE BID COSTS Glenview Evanston Kenilworth Highland Park Glencoe Niles Builders Paving $212,200.00 $678,000.00 $ 81,459.00 $264,275.00 $29,000.00 $154,250.00 Chicagoland Paving $150,000.00 $562,500.00 $ 59,585.75 $195,206.25 $20,250.00 $132,750.00 Johnson Paving $255,575.00 $548,700.00 $ 52,948.35 $201,598.90 $42,782.00 $309,619.00 Schroeder $197,050.00 $652,500.00 $147,833.00 $284,433.00 $44,500.00 $185,500.00 Page 6 of 6A7.Page 91 of 145 Memorandum To: Honorable Mayor and Members of the City Council From: Paulina Martínez, Acting Deputy City Manager CC: Paul Zalmezak, Economic Development Manager Subject: Approval of Emergency Assistance Guidelines for the Entrepreneurship Support Program Date: May 11, 2020 Recommended Action: Economic Development staff recommends approval of expanded guidelines the for the Entrepreneurship Support Program Grant due to the current pandemic and changing needs of the business community. Funding Source: This (Account Line Program Entrepreneurship Item through funded is program the 100.15.5300.62664). In FY 2020 this program was allocated $50,000. To date, $0 has been spent. Council Action: For Action Summary: On March 16, 2020, the City of Evanston, along with the State of Illinois and surrounding communities, declared a state of emergency due to the coronavirus pandemic, which forced the partial shutdown of restaurants and total shutdown of non-essential services as defined by the State of Illinois. In light of the economic shock this situation has created in the Evanston community, staff reviewed the existing guidelines to the Entrepreneurship Support Program Grant to explore ways to remove barriers and expand eligible e xpenses for businesses to successfully apply for the grant. The considering when apply would following assistance emergency guidelines Entrepreneurship Support Program applications for the remainder of FY2020 (as long as funding is available). Because time is of the essence for small businesses, the emergency assistance guidelines address: • Business must have been in business for at least 12 months on or before March 16, 2020 • Expanded covered categories: - Rent/mortgage A8.Page 92 of 145 - Utilities - Payroll • Simplified eligibility criteria - Removed entrepreneurship training certificate requirement - Removed business plan requirement The proposed emergency guidelines are modified based on feedback we have received from affected small-businesses and council members. Staff proposes that at the end of FY 2020, the situation is re-evaluated to determine if the emergency assistance guidelines need to be prolonged in FY 2021. Background The existing program guidelines, approved in 2017, require applicants to provide a business plan and proof of completion of an entrepreneurship training program. Current eligible expenses are limited to: • Professional Services (Accounting, tax, insurance, legal) • Tools and Equipment (software, hardware, process-specific tools or equipment) • Licenses and Certifications • Production and Work Space • Continued research and development of initial MVPs (minimum viable products) • Continuing Education and Key Personnel Development (Classes, workshops, training programs) • Professional and Market Networks Legislative History: The original Entrepreneurship Support Program Grant Guidelines were approved in 2017. Attachments: Entrepreneurship Support Program - Emergency Guidelines Page 2 of 6 A8.Page 93 of 145 Entrepreneurship Support Program - Emergency Assistance Application Instructions & Guidelines (Updated April 2020) Community Development Department Economic Development Division 2100 Ridge Avenue, Evanston, Illinois 60201 847.448.8311 economicdevelopment@cityofevanston.org Page 3 of 6 A8.Page 94 of 145 Emergency Assistance On March 16 2020, the City of Evanston, along with the State of Illinois and surrounding communities, declared a state of emergency due to the coronavirus pandemic, which forced the partial shutdown of restaurants and total shutdown of non -essential services (i.e. retail, fitness, beauty businesses, etc.) as defined by the State of Illinois. In light of the economic shock this situation is creating in the Evanston community, the following emergency guidelines will apply when considering Entrepreneurship Support Program applications, for the remainder of FY 2020 (as long as funding is available). The emergency guidelines address: ● Expanded covered categories ● Simplified eligibility criteria ○ Removed entrepreneurship training certificate requirement ○ Removed business plan requirement Program purpose & overview The purpose of the entrepreneurship support grant program is to assist in the growth of jobs in Evanston through entrepreneurship, helping residents and local business owners to create jobs by starting sustainable small businesses. To that end, this program aims to provide key supports during startup and initial growth stages to local entrepreneurs with viable business models. Funding Source: Projects will be funded through the Entrepreneurship Support account under the Economic Development annual budget. Program expenses must be budgeted by the City each year, and will not carryover from year to year. In addition to required applicant eligibility qualifications, assistance under this Program depends upon availability of funds. Eligibility Criteria 1) Any business with a physical location in Evanston is eligible for assistance through this program. Home-based businesses qualify if the business owner is an Evanston resident. Non-residents are eligible only if operating a business at a physical location in Evanston, and must provide documentation of the business address through ownership or lease documentation which identifies the applicant specifically. 2) Business must have been in business for at least 12 months on or before March 16, 2020. Page 4 of 6 A8.Page 95 of 145 3) Completed applications must include three quotes for each service or expense for which funding assistance is requested, including at least one quote from an Evanston-based provider whenever possible. 4) Applicants must have no outstanding parking tickets and be current on all fees, taxes, utility bills and debts owed to the City of Evanston. Ineligible applicants include: ● Applicants with one or more outstanding parking tickets or who are not current on fines, fees, taxes, or utility bills due to the City of Evanston ● Applicants who have received Entrepreneurship Support Program funding from the City of Evanston within the past five years ● Businesses that are part of a franchise operation with more than 10 locations within or outside of Evanston ● Churches or other religious organizations ● Government offices or agencies ● Nonprofit organizations Eligible Services Eligible applicants may: 1) Request up to $1,000 in assistance with City permitting and licensing needs, including food establishment licenses, general business licenses, building and sign permits, or inspections; and/or 2) Request up to $2,500 of small business support grant funding for expenses or services in the following categories: ● Professional Services (Accounting, tax, insurance, legal) ● Tools and Equipment (software, hardware, process-specific tools or equipment) ● Licenses and Certifications ● Production and Work Space ● Continued research and development of initial MVPs (minimum viable products) ● Continuing Education and Key Personnel Development (Classes, workshops, training programs) ● Professional and Market Networks ● Rent or mortgage payment ● Utility bills ● Payroll Page 5 of 6 A8.Page 96 of 145 Program Administration & Application Process Step 1: Submit online application (first Monday of the month). All grant applications must be completed and submitted online: https://cityofevanston.wufoo.com/forms/entrepreneurship-support-program-application/. Applications are considered on a rolling basis throughout the year and must be reviewed by the Economic Development Committee, which meets on the fourth Wednesday of each month. In order to ensure your place on the committee agenda, completed applications must be turned in no later than the second Monday of the month in which review is requested. Complete applications must include: ● Business plan ● Three estimates for each service or purchase to be funded, including one estimate from an Evanston provider whenever possible ● Proof of residency or business location in Evanston Step 2: Staff application review process (10 business days). Staff will review applications for compliance with eligibility guidelines and scope of work to be funded. Step 3: Public Review & Approval Process (fourth Wednesday of the month). Staff will submit the completed Entrepreneurship Support Program applications and bids to the Economic Development Committee and City Council for approval. Applicants are encouraged to attend all public meetings during which their applications are being considered. Step 4: Execute a program agreement. Following approval by City Council, successful applicants must sign a Program agreement acknowledging the terms and obligations of their participation. . [1] Equivalent entrepreneurship training programs are multi-day or multi-week courses with a structured curriculum, including those provided by The Resurrection Project, Bethel New Life, Chicago Urban League, Women’s Business Development Center, and the YWCA of Metro Chicago. Page 6 of 6 A8.Page 97 of 145 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Demitrous Cook, Police Chief Subject: Resolution 40-R-20 Authorizing the City Manager to Execute an Intergovernmental Police Assistance Agreement with the North Regional Major Crimes Task Force (NORTAF) Date: May 11, 2020 Recommended Action: Staff recommends City Council adoption of Resolution 40 -R-20 Authorizing the City Manager to Execute an Intergovernmental Police Assistance Agreement with the North Regional Major Crimes Task Force (NORTAF) Council Action: For Action Summary: The City of Evanston entered into an Intergovernmental Police Assistance Agreement to form the North Regional Major Crimes Task Force (“NORTAF”) in 1997 to allow and govern the cooperation of the NORTAF members when a law enforcement incident or investigation necessitates additional resources, equipment, and personnel. The Original Agreement was made in recognition of the fact that local law enforcement capabilities are enhances by having access to regionalized facilities, programs and the assistance of other departments. The current NORTAF members are the City of Evanston, the Village of Glencoe, Glenview, Kenilworth, Lincolnwood, Morton Grove, Niles, Northbrook, Northfield, Skokie, Wilmette, and Winnetka. Continuing the City’s participation in NORTAF is in the best interest of the health, safety, and welfare of the residents of the City of Evanston and is in the public in terest. Attachments: Resolution 40-R-20 NORTAF Resolution 40-R-20 NORTAF Bylaws H & K Final Resolution 40-R-20 IGA A9.Page 98 of 145 4/21/2020 40-R-20 A RESOLUTION Authorizing the City Manager to Execute an Intergovernmental Police Assistance Agreement with the North Regional Major Crimes Task Force (NORTAF) WHEREAS, the City of Evanston (“City”), located in Cook County, Illinois, is a home rule unit of government under the provisions of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, Article VII, Section 10 of the Illinois Constitution of 1970, the Intergovernmental Cooperation Act (5 ILCS 22/1 et seq.) and Sections 1-4-6 and 11-1- 2.1 of the Illinois Municipal Code (65 ILCS 5/11-1-2.1), authorize and encourage intergovernmental cooperation among enforcement agencies to respond to, investigate and solve crimes; and WHEREAS, pursuant to Article VII, Section 10 of the Illinois Constitution of 1970 and the Intergo vernmental Cooperation Act, in 1997 the City of Evanston entered into a certain Intergovernmental Police Assistance Agreement to form the North Regional Major Crimes Task Force (“NORTAF”) to allow and govern the cooperation of the NORTAF members when a law enforcement incident or investigation necessitates additional resources, equipment, and personnel (the “Original Agreement”); and WHEREAS, the Original Agreement was made in recognition of the fact that local law enforcement capabilities are enhanced by having access to regionalized facilities, programs and the assistance of other departments; and Page 2 of 31 A9.Page 99 of 145 40-R-20 ~2~ WHEREAS, the current NORTAF members include the City of Evanston, and the Villages of Glencoe, Glenview, Kenilworth, Lincolnwood, Morton Grove, Niles, Northbrook, Northfield, Skokie, Wilmette and Winnetka (the “Members”); and WHEREAS, the Members now desire to update NORTAF’s bylaws and amend, restate and replace the Original Agreement with the terms and provisions of this Agreement primarily to include additional provisions for legal defenses and indemnification; and WHEREAS, the City Council believes that continuing the City’s participation in NORTAF is in the best interest of the health, safety, and welfare of the residents of the City of Evanston, and is in the public interest; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City Manager is hereby authorized and directed to sign, and the City Clerk is hereby directed to attest on behalf of the City, the Intergovernmental Police Assistance Agreement with NORTAF, attached hereto as Exhibit 1 and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions of the Agreement that she deems to be in the best interest of the City. SECTION 3: This Resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. Page 3 of 31 A9.Page 100 of 145 40-R-20 ~3~ _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Adopted: __________________, 2020 Approved as to form: ______________________________ Kelley A. Gandurski, Corporation Counsel Page 4 of 31 A9.Page 101 of 145 40-R-20 ~4~ EXHIBIT 1 Amended and Restated Intergovernmental Police Assistance Agreement and Bylaws North Regional Major Crimes Task Force Page 5 of 31 A9.Page 102 of 145 BYLAWS OF THE NORTH REGIONAL MAJOR CRIME TASK FORCE (NORTAF) REVISED: _________ ARTICLE I – PURPOSE AND DEFINITIONS Section 1 Purpose. The purpose of these Bylaws is to establish rules for operation of the North Regional Major Crimes Task Force (“NORTAF”), as required by Section 7.B of the Amended and Restated Intergovernmental Police Assistance Agreement dated January 1, 2020 (“Agreement”). Section 2 Definitions. For purposes of these Bylaws, the following terms shall be defined as follows: A. “Aiding Municipality” is defined as a Member that provides police assistance pursuant to the Agreement. B. “Investigators” are defined as investigators designated by a Task Force to conduct an independent investigation of a fatal Officer Involved Shooting (“OIS”), Officer Involved Death (“OID”), or Officer Involved Criminal Sexual Assault. C. “Law Enforcement Officer”, "Officer", "Law Enforcement Agency”, "Officer Involved Death", and "Officer Involved Shooting" are defined in the Police and Community Relations Improvement Act (50 ILCS 727/1-1 et seq.). D. “Major Crimes” are defined as homicide, non-parental kidnappings, mass casualty incidents or other acts of violence with multiple victims that are beyond the investigative capabilities of a Member. E. “Members” are defined as the parties to the Agreement. F. “Officer Involved Criminal Sexual Assault” is defined in the Law Enforcement Criminal Sexual Assault Investigation Act (5 ILCS 815/1 et seq.). G. “Requesting Municipality” is defines as a Member that requests police assistance pursuant to the Agreement. H. “Task Forces” are defined, collectively, as the NORTAF Violent Crimes Task Force, NORTAF Burglary Task Force, and NORTAF Major Crash Assistance Team (“MCAT”), as created by Section 8 of the Agreement. Section 3 Task Forces. The purpose of NORTAF is to provide a “task force” system to provide mutual aid among the Members for the investigation of the following: A. Major Crimes; Page 6 of 31 A9.Page 103 of 145 B. Fatal or non-fatal Officer Involved Shootings and Officer Involved Death if the case is not accepted for investigation by the Illinois State Police Public Integrity Task Force (“PITF”). It is expected that in most instances the Requesting Municipality will first contact PITF for assistance, and contact NORTAF if PITF assistance is delayed, denied or unavailable;1 C. Incidents of Officer Involved Criminal Sexual Assaults that the Requesting Municipality is prohibited by law from investigating. D. Burglary in which a suspected offender or organization of offenders is reasonably believed to be operating within three or more Member communities; E. Fatal or serious injury vehicle crashes; and F. Other types of crimes and incidents approved by the Board of Directors. ARTICLE II - AUTHORITY NORTAF is chartered by the North Regional Police Assistance Consortium (NORPAC), pursuant to the Agreement. ARTICLE III – BOARD OF DIRECTORS Section 1. Membership. The Board of Directors set forth in Section 7.A of the Agreement shall consist of the Chiefs of Police of the Members (“Directors”), and shall have the authorities provided by these Bylaws and to take all appropriate actions and to perform all duties to accomplish the purpose of NORTAF. Section 2 A Director of the Board of Directors may designate an alternate to act in the Director’s absence, including voting, at any meeting of the Board of Directors. Designation shall be made in writing and presented to the presiding officer at any meeting prior to participating in any vote or, written designation may be filed with the Chairman. Designation remains valid until cancelled in writing by the Director. Section 3. Executive Board. The Board of Directors shall elect an executive board consisting of a Chairman, Vice-Chairman, and Secretary-Treasurer (“Executive Board”). Each member of the Executive Board shall hold office for a term of two years and until a successor has been elected. Should a vacancy occur on the Executive Board, a special meeting of the Board of Directors shall be called to elect a successor for the remainder of the term of office. 1 The investigation conducted by NORTAF and its applicable Task Force will be limited to the actual OIS/OID case, and not the underlying event (criminal or accidental event) that led up to the OIS/OID. The investigation of the underlying event is the responsibility of the Requesting Municipality. Page 7 of 31 A9.Page 104 of 145 Section 4 Operation Plan. The Board of Directors shall adopt an operation plan as set forth in Section 7.C of the Agreement (“Operation Plan”), which Operation Plan shall include, but not be limited to, the procedures for requesting, rendering and receiving aid. The Operation Plan shall be reviewed, updated and evaluated by the Board of Directors at regular intervals. ARTICLE IV - TASK FORCE/ STAFF Section 1. Task Force Leadership. The command staff of each of the Task Forces will consist of a Task Force Commander and an Operations Supervisor, each of whom shall be appointed by the Board of Directors. Section 2. Staffing and Personnel. The operations staff of a Task Force shall consist of those police personnel assigned to the Task Force as Investigators, forensic specialists, analysts, and other such classifications as may be established by the Board of Directors. Members of the operations staff of each Task Force shall be appointed by the Task Force Commander, with approval of the Executive Board. Section 3. Task Force Vacancies. When a vacancy exists on a Task Force, it shall be the responsibility of the Task Force Commander to establish a selection committee of Task Force personnel to screen applicants for the position, and recommend candidates to the Executive Committee. Selection of new personnel will be done in an expeditious manner with the names of prospective new members forwarded to the Executive Committee as soon as possible. Section 4. Functions. The functions of the task force staff shall be established through job descriptions approved by the Board of Directors. Section 5. Investigators. A. The lead Investigator for an OID or use of OIS shall, at a minimum, be certified by the Illinois Law Enforcement Training and Standards Board (“ILETSB”) as a Lead Homicide Investigator, or similar training approved by the ILETSB or the Department of State Police, or similar training provided at an ILETSB certified school, as required by 50 ILCS 727/1-10(b). B. The lead Investigator for an Officer Involved Criminal Sexual Assault incident shall have completed a specialized sexual assault and sexual abuse investigation training program approved by the ILETSB or similar training program approved by the Department of State Police. C. For investigations of officer-involved deaths that included a motor vehicle accident, at least one Investigator shall be certified by the ILETSB as a Traffic Crash Reconstruction Specialist, or received similar training approved by the ILETSB or the Department of State Police, or similar training provided at an ILETSB certified school. Page 8 of 31 A9.Page 105 of 145 Further, for such investigations, a Traffic Crash Reconstruction Specialist shall be requested from the NORTAF Major Crash Assistance Team. D. No Investigator employed by a Requesting Municipality may be assigned by a Task Force to investigate an OID, OIS, or Officer Involved Criminal Sexual Assault incident that involves the Requesting Municipality or any officer or employee thereof. Section 6. Removal of Task Force Officer. A. In the event an officer on a Task Force is no longer employed by a Member, or a Member removes an officer assigned to a Task Force for routine administrative reasons, such as a request for reassignment from the officer, promotion, or retirement, the Member shall (when practical) provide 30 days advance notice to the Executive Committee. Upon removal of an officer assigned to a Task Force, the Member will submit the names of qualified candidates to the Task Force Commander for screening and consideration for assignment to the Task Force. B. An officer assigned to a Task Force may be removed without 30 days’ notice by a Member or the Executive Committee for misconduct-related reasons or other exigent circumstances, and the Member is expected to provide a replacement within a reasonable period of time. Immediately upon becoming aware of said issue, the Member’s Police Chief or their representative shall inform the Executive Committee of any disciplinary issue involving an officer assigned Task Force that may interfere with the officer’s ability to fulfill his or her duties on the Task Force. ARTICLE V - ACTIVATION Section 1. Activation Request. A Task Force shall be activated upon request of the Chief of Police of a Requesting Municipality, or his authorized representative, if the request is received within eight (8) hours of the crime being discovered, and the crime scene is still under the control of the Requesting Municipality. Such request shall be made to the applicable Task Force Commander or, in his or her absence, the applicable Operations Supervisor or such other person designated by the Chairman. Section 2. Refusal to Activate Task Force. In the event any of the Task Force Commanders determine that activation of the Task Force is not appropriate, the Chief of Police of a Requesting Municipality, or his authorized representative, may appeal that decision to the Chairman, who shall notify the Executive Committee. A majority of the Executive Committee may overrule the decision of the Task Force Commander. The Executive Committee may vote on this appeal by telephone, other electronic means, or at a special meeting. In the event that a majority of the Executive Committee is unavailable to determine the appeal or the Executive Committee denies such an appeal, review by the Board of Directors may be requested by the Chief of Police of the Requesting Municipality, or his authorized representative, through the Chairman. A majority of the Directors of the Board of Directors may overrule the decision of the Task Force Commander or the Executive Committee, respectively. The Directors of the Board of Page 9 of 31 A9.Page 106 of 145 Directors may vote on this appeal by telephone, other electronic means, or at a special meeting. Section 3. Violent Crimes Task Force Activation. A. The Violent Crimes Task Force Commander may activate the Violent Crimes Task Force if one or more victims of an attempted murder/aggravated battery is likely to die because of his/her injuries, or if the circumstances of a missing person case are such that it is likely that the person was kidnapped by someone other than a parent. If no victim in an attempted murder/aggravated battery has died, or if no evidence has been found within 24 hours of the activation which substantiates a non-parental kidnapping, approval of the Executive Committee is required to continue the Violent Crimes Task Force investigation. B. The Violent Crimes Task Force will be activated for a five working day period. The Requesting Municipality’s Chief of Police, or authorized representative, may request an extension of an additional five days. This request will be referred to the Chairman for approval. If the Requesting Municipality wishes to utilize the Violent Crimes Task Force for a period of more than ten (10) days, such request will be referred to the Executive Committee for approval. Extended activations over 20 work days must be approved by the Board of Directors. Section 4. Command of Investigation. The Chief of Police of the Requesting Municipality, or authorized designee, shall have overall command of any Task Force investigation initiated by the Requesting Municipality. ARTICLE VI - MEETINGS Section 1. Meetings of Board of Directors. Regular meetings of the Board of Directors shall be held at least quarterly at a time and place determined by the Executive Committee. Special meetings may be called by the Chairman, a majority of the Executive Committee, or by one-third of the Directors. Section 2. Meetings of Board of Directors. The Executive Committee shall meet when called by the Chairman or a majority of the Executive Committee members. Section 3. Quorum. A majority of the Directors shall constitute a quorum for meetings of the Board of Directors or Executive Committee. Section 4 Rules of Procedure. The current edition of Robert’s Rules of Order shall govern meetings in all cases in which they are applicable and not inconsistent with these Bylaws. Page 10 of 31 A9.Page 107 of 145 ARTICLE VII - DUTIES OF OFFICERS Section 1. Chairman. The Chairman shall preside at all meetings of the Board of Directors and Executive Committee, and appoint members of all committees (except the Executive Committee). Section 2. Vice-Chairman. The Vice-Chairman shall serve as an assistant to the Chairman and shall perform the duties of the Chairman in the absence or inability of the Chairman to serve. Section 3. Secretary-Treasurer. The Secretary-Treasurer shall keep an accurate record of the proceedings of all meetings, carry on official correspondence of the Task Forces as directed by the Board of Directors, provide to each Director of the Board of Directors the official minutes of all meetings, and maintain all official Task Force records. The Secretary-Treasurer shall receive all monies of the Task Force, be custodian of all funds, and deposit all Task Force funds in a financial institution approved by the Board of Directors. The Secretary-Treasurer shall give financial reports as required by the Board of Directors, sign and issue checks, and perform such other duties as usually pertain to the office. ARTICLE VIII - COMMITTEES Section 1 Creation. The Chairman or Board of Directors may create committees as are deemed necessary to accomplish the purpose of the Task Forces. ARTICLE IX - DUES AND ASSESSMENTS Section 1. Dues. The annual dues, if any, shall be prescribed by the Board of Directors, and shall be payable to the Secretary-Treasurer when required by the Board of Directors. All annual dues and assessments approved by the Board of Directors shall be binding upon all Members and payment shall be a condition of membership. Section 2. Failure to Pay. Any Member who fails to tender the annual dues or assessments shall be suspended from membership, subject to reinstatement upon payment of all delinquencies. ARTICLE X - COMPENSATION Section 1. No Compensation. Directors and members of the Executive Board shall serve without compensation. Section 2. Officer Compensation. Regular salary and overtime costs of Task Force officers shall be paid by the officers’ agency. Unusual or burdensome costs, such as extraordinary travel or other expenses, shall be paid by the Requesting Municipality subject to its prior approval. Page 11 of 31 A9.Page 108 of 145 Section 3. Other Compensation. The Board of Directors may approve compensation, as needed, for all other professional services required by the Task Forces. ARTICLE XI - DISBURSEMENTS All disbursements of funds must be reviewed by the Task Force Commander and approved by the Secretary-Treasurer and reported to the Board of Directors. The Secretary-Treasurer shall handle all requests for disbursement in accordance with the purchasing procedures as approved by the Board of Directors. ARTICLE XII - PROPERTY Section 1. Property. Equipment, property, supplies, and furnishing needed to fulfill the purpose of the Task Forces may be provided by the Members. Any item provided by a Member shall be, and remain, the property of that Member. Section 2 NORTAF Property. The equipment, property, and supplies purchased by NORTAF through assessments, or otherwise acquired in its name, shall remain the property of NORTAF. Any equipment, property and supplies titled to NORTAF at the time of the adoption of these Bylaws, shall remain titled to NORTAF. The Task Force Commanders shall maintain a list concerning the description, location and ownership of all property titled to NORTAF. ARTICLE XIII – AMENDMENTS & REVISIONS These Bylaws may be amended at any meeting of the Board of Directors by a two-thirds vote of those Members present, provided the amendment and notice of the meeting shall have been sent to the Members not less than 15 days prior to the meeting. The Amended Bylaws will be maintained in a file by the Secretary-Treasurer as part of the records of NORTAF, and copies will be provided to all Members at a regular meeting, which will be documented in the minutes of said meeting. Any revisions will be distributed to the Directors at least yearly, at the first meeting of the year. ARTICLE XIV - EFFECTIVE DATE These Bylaws shall be in full force and effect from and after their passage and approval. Page 12 of 31 A9.Page 109 of 145 1 AMENDED AND RESTATED INTERGOVERNMENTAL POLICE ASSISTANCE AGREEMENT (North Regional Major Crimes Task Force) This AMENDED AND RESTATED INTERGOVERNMENTAL POLICE ASSISTANCE AGREEMENT (“Agreement”) is made and entered into as of the 1st day of January, 2020 (“Effective Date”) by and among the CITY OF EVANSTON, ILLINOIS, an Illinois home rule municipal corporation, the VILLAGE OF GLENCOE, ILLINOIS, an Illinois municipal corporation, the VILLAGE OF GLENVIEW, ILLINOIS, an Illinois home rule municipal corporation, the VILLAGE OF KENILWORTH, ILLINOIS, an Illinois municipal corporation, the VILLAGE OF LINCOLNWOOD, ILLINOIS, an Illinois home rule municipal corporation, the VILLAGE OF MORTON GROVE, ILLINOIS, an Illinois home rule municipal corporation, the VILLAGE OF NILES, ILLINOIS, an Illinois home rule municipal corporation, the VILLAGE OF NORTHBROOK, ILLINOIS, an Illinois home rule municipal corporation, the VILLAGE OF NORTHFIELD, ILLINOIS, an Illinois home rule municipal corporation, the VILLAGE OF SKOKIE, ILLINOIS, an Illinois home rule municipal corporation, the VILLAGE OF WILMETTE, ILLINOIS, an Illinois home rule municipal corporation, and the VILLAGE OF WINNETKA, ILLINOIS, an Illinois home rule municipal corporation (collectively, the “Members”). RECITALS: WHEREAS, Article VII, Section 10 of the Illinois Constitution of 1970, the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.), and Sections 1-4-6 and 11-1-2.1 of the Illinois Municipal Code (65 ILCS 5/1-4-6 and 5/11-1-2.1), authorize and encourage intergovernmental cooperation among law enforcement agencies to respond to, investigate, and solve crimes; and WHEREAS, pursuant to Article VII, Section 10 of the Illinois Constituti on of 1970 and the Intergovernmental Cooperation Act, the Members entered into that certain Intergovernmental Police Assistance Agreement in 1997 (“Original Agreement”) to form the North Regional Major Crimes Task Force (“NORTAF”) to allow and govern the cooperation of the Members when a law enforcement incident or investigation necessitates additional resources, equipment, and personnel; and WHEREAS, the Original Agreement was made in recognition of the fact that local law enforcement capabilities are enhanced by having access to regionalized facilities, programs and the assistance of other departments; and WHEREAS, the purpose of the Original Agreement and of this Agreement is to provide the means whereby enhanced access to facilities, programs and assistance is provided through the intergovernmental cooperation of the Members; and WHEREAS, the Members now desire to amend, restate, and replace the Original Agreement with the terms and provisions of this Agreement; and Page 13 of 31 A9.Page 110 of 145 2 NOW, THEREFORE, in consideration of the mutual promises set forth herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Members agree as follows: SECTION 1: INCORPORATION OF RECITALS The foregoing recitals are material to this Agreement and are incorporated into this Agreement and as if fully stated herein. SECTION 2: DEFINITIONS For purposes of this Agreement, the following terms shall be defined as set forth in this section unless a different meaning is required by context: A. Bylaws. “Bylaws of the North Regional Major Crime Task Force,” which may be amended from time to time. B. Police Assistance. Law enforcement assistance provided by any Member to any other Member, which shall include, but not be limited to, the assignment of sworn and/or civilian personnel and the use of equipment for such assistance as back-up on traffic stops, investigations, establishment of regionalized operations or administrative programs, and major crime task forces developed pursuant to this Agreement, the Bylaws, and the Operation Plan to be established pursuant to Section 7.C of this Agreement. C. Requesting Municipality. A Member that requests police assistance from another Member pursuant to this Agreement. D. Aiding Municipality. A Member that provides police assistance to another Member pursuant to this Agreement. SECTION 3: RIGHTS OF PARTICIPATING MUNICIPALITIES The rights of each Member shall be as set forth in this Section and shall be exercised by and through the actions of the Chief of Police of each respective Member or his or her designee. A. Any Member may request police assistance from any one or more Members when, in the judgment of the Requesting Municipality, such assistance is necessary. B. Any Member may render aid to any one or more Member to the extent available personnel and equipment are not required for the adequate protection of the Aiding Municipality. The judgment of the Aiding Municipality as to the amount of personnel and equipment available to the Requesting Municipality, shall be final. C. The Chief of Police of the Requesting Municipality, or his or her designee, shall be authorized to direct the actions of those sworn or civilian personnel of any Aiding Municipality that are providing police assistance pursuant to this Agreement. Page 14 of 31 A9.Page 111 of 145 3 D. Nothing in this Agreement shall prevent any Member from cooperating with any other municipality, regardless of whether it is a Member of NORTAF, nor shall anything in this Agreement prevent any Member from acting jointly or in cooperation with any other local, state or federal unit of government or agency thereof, to the fullest extent permitted by law. SECTION 4: AUTHORITY OF SWORN POLICE PERSONNEL Any sworn police officers of an Aiding Municipality providing police assistance to a Requesting Municipality under this Agreement shall have all of the powers of police officers of any Requesting Municipality, including the power of arrest, and are subject to the direction of the Chief of Police of the Requesting Municipality. SECTION 5: COMPENSATION BETWEEN MEMBERS A. Except as hereinafter provided, the assistance provided by any Aiding Municipality under this Agreement shall be rendered without charge to the Requesting Municipality or any other Member. B. An Aiding Municipality may request payment or indemnification from a Requesting Municipality when the Aiding Municipality has incurred unusual or burdensome costs in providing assistance to the Requesting Municipality. The payment of such costs shall be at the discretion of the corporate authorities of the Requesting Municipality. SECTION 6: RESPONSIBILITIES OF MEMBERS The responsibilities of each Member shall be as set forth in this Section. A. Responsibility for Employees. Each Member shall assume the responsibility for the actions of its sworn or civilian personnel acting pursuant to this Agreement, both as to indemnification of sworn or civilian personnel and as to the payment of benefits to such sworn or civilian personnel, all to the same extent as such personnel are protected, insured, indemnified and otherwise provided for when acting within the Member municipalities’ respective corporate limits. B. Compensation of Employees. Each Member shall be responsible for the payment of all benefits to all of its sworn and civilian personnel acting pursuant to this Agreement, including but not limited to the payment of wages, salaries, disability payments, pension benefits, workers’ compensation claims, and claims for damage to or destruction of equipment and clothing, and claims for medical expenses. The Requesting Municipality is not responsible for the compensation or benefits of employees of other Members when those employees are assigned to assist the Requesting Municipality. C. Assessment Fees. Each Member shall pay annual dues adopted by the Board of Directors in accordance with the Bylaws. D. Insurance. Each Member shall procure and maintain, at its sole and exclusive expense, insurance coverage which covers itself, personnel, equipment, and for its liability for its participation in providing personnel and equipment to NORTAF pursuant to this Agreement. Page 15 of 31 A9.Page 112 of 145 4 SECTION 7: BOARD OF DIRECTORS; OPERATION PLAN A. Membership on NORTAF Board of Directors. The Chief of Police of each Member shall constitute the Board of Directors of NORTAF. (“Board of Directors”). B. Bylaws. The “Bylaws of the North Regional Major Crime Task Force” attached to this Agreement as Attachment A (“Bylaws”) are hereby approved by the Members and shall supersede and replace any bylaws previously approved by the Members or the Board of Directors. The Bylaws may be subsequently amended upon a two-thirds vote of the directors on the Board of Directors present, provided that the proposed amendment and notice of the meeting shall have been sent to the directors on the Board of Directors not less than 15 days prior to the meeting, and that any proposed amendment does not conflict with this Agreement. In an event of a conflict between the Bylaws and this Agreement, this Agreement controls. C. Operation Plan. The Board of Directors shall establish an operation plan for implementing this Agreement, which shall include, without limitation, the procedures for requesting, rendering and receiving aid (“Operation Plan”). The Operation Plan shall be reviewed, updated and evaluated by the Board of Directors at regular intervals. SECTION 8: NORTAF TASK FORCES A. Task Forces. The NORTAF Board of Directors may create subunits to address different types of crimes (“Task Forces”). As of the date of this Agreement, NORTAF consists of the following Task Forces: 1. NORTAF Violent Crimes Task Force; 2. NORTAF Burglary Task Force (“Burglary Task Force”); and 3. NORTAF Major Crash Assistance Team (“MCAT”). (collectively, the “Task Forces.”). All Members shall be a member of and participate in all of the Task Forces. B. Task Force Operations. The Task Forces shall be operated in accordance with the Bylaws and Operation Plan. C. Participation in Burglary Task Force by Non-Members. Law enforcement agencies that are not members of NORTAF may join the Burglary Task force upon the approval by a two-thirds vote of the NORTAF Board of Directors. Participation by non-members shall be upon the terms and conditions determined by the Board of Directors. D. Modification of Jurisdiction or Dissolution. The NORTAF Board of Directors may modify the jurisdiction of, or dissolve, any Task Force. Page 16 of 31 A9.Page 113 of 145 5 SECTION 9: NORTAF NOT A LEGAL ENTITY A. NORTAF Not a Legal Entity. The Members acknowledge and agree that they have entered into, and constructed this Agreement, with the purpose, intent, and in a manner to allow intergovernmental cooperation while not creating a legal entity or separate public body. The Members further acknowledge and agree that by entering into this Agreement, the Members are agreeing to provide each other intergovernmental cooperation pursuant to the terms of this Agreement only, and are not authorizing NORTAF or its Board of Directors to take any actions that would confer legal entity or public body status on NORTAF. B. NORTAF Cannot Be Sued. 1. The Members acknowledge and agree that NORTAF is not a legal entity that can sue or be sued. In the event that NORTAF is named as a party to a lawsuit, claim, or action, either individually or as a co-defendant to any Member, no Member shall take any action or position that is contrary to this Section 9; rather, all Members hereby agree that unless and until a court of competent jurisdiction rules otherwise, the Members shall not take the position that NORTAF is a legal entity, public body, or can sue or be sued. 2. In the event NORTAF is named as a party to a lawsuit, claim, or action, either individually or as a co-defendant to any Member, the Requesting Municipality, at its sole cost and expense, shall file a limited appearance on behalf of NORTAF for the sole purpose of seeking a dismissal of the lawsuit, claim, or action on the grounds that NORTAF is not a legal entity and therefore cannot be sued. C. Payment of Costs. If, and only if, a court or other tribunal of competent jurisdiction determines that NORTAF can be sued as an independent entity related to an incident or matter in which a Requesting Municipality requested aid from Aiding Municipalities pursuant to this IGA: 1. The Board of Directors shall retain defense counsel to represent NORTAF in such lawsuit, claim or action, and the Requesting Municipality shall be responsible for paying within 30 days upon receipt of notice from NORTAF, all costs of defense, including, without limitation, all legal fees, during the pendency of such lawsuit, claim, or action; and 2. At the conclusion of any lawsuit, claim, or legal action, all costs of defense, settlements, and judgements against NORTAF shall be divided amongst the Requesting Municipality and Aiding Municipalities that participated in the activities or investigation subject of the lawsuit, claim, or action in equal amounts and paid within 30 days of receipt of notice. SECTION 10: NEW MEMBERS/WITHDRAWAL/DISSOLUTION A. New Members. Law enforcement agencies may join NORTAF by: (i) a two-thirds vote of the Board of Directors; and (ii) by executing this Agreement. Page 17 of 31 A9.Page 114 of 145 6 B. Withdrawal. A Member may withdraw from NORTAF and this Agreement by providing the Board of Directors written notice one year prior to the effective date of such withdrawal. A Member’s obligations set forth in Section 9 of this Agreement related to an incident or investigation that occurred prior to such withdrawal shall survive such withdrawal. C. Termination of Membership. Members who breach the Agreement or fail to abide by the Bylaws may be suspended or expelled from membership by a two -thirds vote of the Board of Directors. D. Dissolution of NORTAF. If at any regular meeting, or at a special meeting called for the purpose of dissolution, two-thirds of the Board of Directors vote in favor of dissolution of NORTAF, NORTAF shall be dissolved and this Agreement terminated within 30 days, provided notice of the meeting shall have been sent to the Members not less than 15 days prior to the meeting. Members’ obligations set forth in Section 9 of this Agreement related to an incident or investigation that occurred prior to such dissolution and termination of this Agreement shall survive such dissolution and termination. SECTION 11: GENERAL PROVISIONS A. Amendments. This Agreement may be amended from time to time by resolution of the corporate authorities of each Member. Any amendment not adopted and approved by all Members shall not be effective. The effective date of any amendment shall be the date as of which all Members have approved the amendment. B. Entire Agreement. This Agreement constitutes the entire agreement between the Members and supersedes and replaces all prior agreements (including, without limitation, the Original Agreement), negotiations and discussions between the Members relative to the subject matter hereof. C. Counterparts. This Agreement may be executed in several counterparts, each of which shall be deemed an original and all of which shall constitute one and the same agreement. [SIGNATURE PAGES FOLLOW] Page 18 of 31 A9.Page 115 of 145 7 IN WITNESS WHEREOF, this Agreement has been duly executed this ____ day of _____________, 2020. CITY OF EVANSTON Stephen H. Hagerty, Mayor ______________________________ Date ATTEST: City Clerk ______________________________ Date Page 19 of 31 A9.Page 116 of 145 8 IN WITNESS WHEREOF, this Agreement has been duly executed this ____ day of _____________, 2020. VILLAGE OF GLENCOE Lawrence Levin, Village President ______________________________ Date ATTEST: Village Clerk Page 20 of 31 A9.Page 117 of 145 9 IN WITNESS WHEREOF, this Agreement has been duly executed this ____ day of _____________, 2020. VILLAGE OF GLENVIEW James Patterson, Village President ______________________________ Date ATTEST: Village Clerk Page 21 of 31 A9.Page 118 of 145 10 IN WITNESS WHEREOF, this Agreement has been duly executed this ____ day of _____________, 2020. VILLAGE OF KENILWORTH Ann Potter, Village President ______________________________ Date ATTEST: Village Clerk Page 22 of 31 A9.Page 119 of 145 11 IN WITNESS WHEREOF, this Agreement has been duly executed this ____ day of _____________, 2020. VILLAGE OF LINCOLNWOOD Barry Bass, Village President ______________________________ Date ATTEST: Village Clerk Page 23 of 31 A9.Page 120 of 145 12 IN WITNESS WHEREOF, this Agreement has been duly executed this ____ day of _____________, 2020. VILLAGE OF MORTON GROVE Daniel DiMaria, Village President ______________________________ Date ATTEST: Village Clerk Page 24 of 31 A9.Page 121 of 145 13 IN WITNESS WHEREOF, this Agreement has been duly executed this ____ day of _____________, 2020. VILLAGE OF NILES Andrew Przybylo, Mayor ______________________________ Date ATTEST: Village Clerk Page 25 of 31 A9.Page 122 of 145 14 IN WITNESS WHEREOF, this Agreement has been duly executed this ____ day of _____________, 2020. VILLAGE OF NORTHBROOK Sandra Frum, Village President ______________________________ Date ATTEST: Village Clerk Page 26 of 31 A9.Page 123 of 145 15 IN WITNESS WHEREOF, this Agreement has been duly executed this ____ day of _____________, 2020. VILLAGE OF NORTHFIELD Joan Frazier, Village President ______________________________ Date ATTEST: Village Clerk Page 27 of 31 A9.Page 124 of 145 16 IN WITNESS WHEREOF, this Agreement has been duly executed this ____ day of _____________, 2020. VILLAGE OF SKOKIE George Van Dusen, Mayor ______________________________ Date ATTEST: Village Clerk Page 28 of 31 A9.Page 125 of 145 17 IN WITNESS WHEREOF, this Agreement has been duly executed this ____ day of _____________, 2020. VILLAGE OF WILMETTE Robert Bielinski, Village President ______________________________ Date ATTEST: Village Clerk Page 29 of 31 A9.Page 126 of 145 18 IN WITNESS WHEREOF, this Agreement has been duly executed this ____ day of _____________, 2020. VILLAGE OF WINNETKA Christopher Rintz, Village President ______________________________ Date ATTEST: Village Clerk Page 30 of 31 A9.Page 127 of 145 19 ATTACHMENT A BYLAWS #70978026_v7 Page 31 of 31 A9.Page 128 of 145 Memorandum To: Honorable Mayor and Members of the City Council From: Brian George, Assistant City Attorney Subject: Resolution 41-R-20, Extending the Declared State of Emergency to June 8, 2020 Date: May 11, 2020 Recommended Action: Staff recommends City Council adoption of Resolution 41 -R-20, Extending the Declared State of Emergency to June 8, 2020. Council Action: For Action Summary: Given the current COVID-19 pandemic, the Mayor declared a state of emergency in the City, which was extended by City Council until May 11, 2020. The Governor of Illinois recently issued an Executive Order extending the State's disaster proclamation until May 30, 2020. Staff believes it is appropriate to extend the City's current state of emergency to the date of the first June City Council meeting, June 8, 2020. Attachments: Resolution 41-R-20 Extending State of Emergency to June 8, 2020 A10.Page 129 of 145 5/4/2020 41-R-20 A RESOLUTION Extending the Declared State of Emergency to June 8, 2020 WHEREAS, the City of Evanston, Cook County, Illinois (“City”), is a home rule unit of government and, pursuant to the provisions of Section 6(a) of Article VII of the Illinois Constitution, may exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, on March 13, 2020, the President of the United States declared a national emergency concerning the Novel Coronavirus Disease (“COVID-19”) outbreak; and WHEREAS, on March 9, 2020, the Governor of Illinois issued a disaster proclamation for the State of Illinois concerning the COVID-19 outbreak that was to last 30 days; and WHEREAS, on March 15, 2020, the Mayor declared a state of emergency due to the COVID-19 outbreak pursuant to Section 9-9-3 of the City Code; and WHEREAS, Section 11 of the Illinois Emergency Management Agency Act, 20 ILCS 3305/11, provides that a disaster declaration by the principal executive officer of a political subdivision shall not last longer than seven (7) days without the consent of the governing board of the political subdivision; and WHEREAS, the City Council found it appropriate extend the declared state of emergency until April 13, 2020; and WHEREAS, on April 1, 2020, the Governor of Illinois issued an Executive Order extending the State’s disaster proclamation, requiring individuals to stay at home or their place of residence for an additional 30 days; and Page 2 of 3 A10.Page 130 of 145 41-R-20 ~2~ WHEREAS, the City Council found it appropriate to extend the state of emergency until May 11, 2020; and WHEREAS, on April 30, 2020, the Governor of Illinois issued Executive Orders extending the State’s disaster proclamation and requiring individuals to stay at home or their place of residence until May 30, 2020; and WHEREAS, the City Council finds it appropriate to extend the current state of emergency until the date of the first June City Council meeting, June 8, 2020; and NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The current declared state of emergency is hereby extended up to and including June 8, 2020. SECTION 2: This Resolution 41-R-20 will be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2020 Approved as to form: _______________________________ Kelley A. Gandurski, Corporation Counsel Page 3 of 3 A10.Page 131 of 145 Memorandum To: Honorable Mayor and Members of the City Council From: Brian George, Assistant City Attorney Subject: Resolution 42-R-20, Terminating Limits on Third-Party Food Delivery Service Fees on June 8, 2020 Date: May 11, 2020 Recommended Action: Staff recommends City Council adoption of Resolution 42-R-20, Terminating Limits on Third- Party Food Delivery Service Fees on June 8, 2020. Council Action: For Action Summary: With the recent COVID-19 outbreak, the State of Illinois is under a disaster proclamation and a state of emergency declared in Evanston. As part of this disaster proclamation, the Governor shelterindividuals that mandating issued has Illinois of orders -in-and place requiring all non-essential business activities to cease. Restaurants in the City have been forced to end dine-in operations and now solely rely on delivery, drive-through, and takeout options. Many consumers use third-party delivery platforms to order food from Evanston restaurants. Some of these third-party delivery platforms have waived fees on the consumer side but continue to charge fees to restaurants. These fees can represent a significant portion of the restaurant's revenues and can potentially erase any profit realized by the restauran t. City Council previously passed a resolution prohibiting third -party delivery platforms from charging restaurants in the City more than 15% in fees, easing the financial burden on local restaurants while still allowing these third-party delivery platforms to recognize a significant profit. However, this resolution did not provide a termination date for the 15% cap on third - party food delivery service fees. Resolution 42-R-20 provides a June 8, 2020 termination date for this 15% cap on third -party food delivery service fees. Attachments: A11.Page 132 of 145 Resolution 42-R-20 Terminating Limits on Third Party Food Delivery Service Fees on June 8 Page 2 of 5 A11.Page 133 of 145 5/4/2020 42-R-20 A RESOLUTION TERMINATING THE LIMITS ON THIRD-PARTY FOOD DELIVERY SERVICE FEES ON JUNE 8, 2020 WHEREAS, the City of Evanston, Cook County, Illinois (“City”), is a home rule unit of government and, pursuant to the provisions of Section 6(a) of Article VII of the Illinois Constitution, may exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, on March 13, 2020, the President of the United States declared a national emergency concerning the Novel Coronavirus Disease (“COVID-19”) outbreak; and WHEREAS, on March 9, 2020, the Governor of Illinois issued a disaster proclamation for the State of Illinois concerning the COVID-19 outbreak; and WHEREAS, on March 15, 2020, the Mayor declared a state of emergency due to the COVID-19 outbreak pursuant to Section 9-9-3 of the City Code; and WHEREAS, the Evanston City Council has extended the state of emergency due to the persistence of the COVID-19 outbreak; and WHEREAS, in March and April 2020, the Governor of Illinois issued Executive Orders mandating individuals living in Illinois shelter at home and requiring all non-essential business activities and operations to cease; and WHEREAS, in order to reduce the spread of the COVID-19 virus and protect public health, the shelter-at-home orders prohibit restaurants in the City from offering dine-in services, limiting restaurants to delivery, drive-through, and take-out options only; and Page 3 of 5 A11.Page 134 of 145 42-R-20 ~2~ WHEREAS, many consumers use third-party applications and websites to place orders with restaurants for delivery and takeout, and these third-party platforms charge restaurant fees; service agreements between some restaurants and third-party platforms provide that the platform charges the restaurant 10% of the purchase price per order, while some agreements provide for higher per-order fees; and WHEREAS, restaurants and especially small business restaurants, have limited bargaining power to negotiate lower fees with third-party platforms, given the high market saturation of third-party platforms, and the financial pressures small business restaurants are facing during the state of emergency; and WHEREAS, the Evanston City Council capped the per-order fees of third-party food delivery platforms at 15% in order to accomplish the legitimate public purpose of easing the financial burden on struggling restaurants during this emergency while not unduly burdening third-party platforms, but did not provide a termination date for the 15% cap on per-order fees. NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The prohibition on third-party food delivery services charging a covered establishment a fee per online order for the use of its services that totals more than 15% of the purchase price of such online order shall terminate on June 8, 2020. SECTION 2: This Resolution 42-R-20 will be in full force and effect from and after the date of its passage and approval in the manner provided by law. Page 4 of 5 A11.Page 135 of 145 42-R-20 ~3~ _______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2020 Approved as to form: _______________________________ Kelley A. Gandurski, Corporation Counsel Page 5 of 5 A11.Page 136 of 145 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Luke Stowe, Interim Administrative Services Director CC: Michael Rivera, Interim Parking Division Manager Subject: Ordinance 50-O-20, Amending City Code Section 10-11-7, Schedule VII(A), “Passenger Loading Zones, Public Carrier Stops and Stands,” to Add a Loading Zone at 1723 Simpson Street Date: May 11, 2020 Recommended Action: Staff recommends City Council approve Ordinance 50-O-20, amending parking near the entrance of 1723 Simpson Street (location of Meals on Wheels) to allow for loading zone spaces. This item was not approved by the Transportation & Parking Committee as there have been no meetings due to COVID-19; however, Alderman Rue Simmons is asking that this item be presented for approval as Meals on Wheels will be operating shortly. Council Action: For Introduction Summary: Meals on Wheels recently took over the property at 1723 Simpson Street. Most of its business is done through volunteers/staff who stop at the location to pick up meals to be delivered to those in need. Earlier this year, staff amended parking to allow for additional 30 minute and 2 hour spaces within a one block radius. Now that the business is up and operational, it is requested that there be a final amendment to add a loading zone directly in front of the business. The loading zone will only be from 9:00 a.m. to 3:00 p.m. Monday through Saturdays. Attachments: Ordinance 50-O-20 1723 Simpson - Loading Zone A12.Page 137 of 145 03/17/2020 50-O-20 AN ORDINANCE Amending City Code Section 10-11-7, Schedule VII(A), “Passenger Loading Zones, Public Carrier Stops and Stands,” to Add a Loading Zone at 1723 Simpson Street NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 10-11-7(A), Schedule VII(A), “Passenger Loading Zones, Public Carrier Stops and Stands,” of the Evanston City Code of 2012, as amended, is hereby further amended by adding the following: Simpson Street Entrance to 1723 Simpson Street east to driveway from 9:00 A.M. to 3:00 P.M. Monday through Saturday SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 5: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect Page 2 of 3 A12.Page 138 of 145 50-O-20 ~2~ without the invalid application or provision, and each invalid application of this Ordinance is severable. Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Kelley Gandurski, Corporation Counsel Page 3 of 3 A12.Page 139 of 145 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Luke Stowe, Interim Administrative Services Director CC: Sean Ciolek, Division Manager of Facilities and Fleet Management Subject: Ordinance 51-O-20, Authorizing the Sale of Aging Surplus Fleet Vehicles and Equipment Owned by the City of Evanston Date: May 11, 2020 Recommended Action: Staff recommends that City Council adopt Ordinance 51 -O-20, directing the City Manager to offer the sale of vehicles and equipment owned by the City through public auction with GovDeals, an online auction system utilized by government agencies. These vehic les have been determined to be surplus as a result of new vehicle replacements being placed into service or vehicles that had to be taken out of service for safety reasons with the intention of eventual replacement. The equipment from the old Robert Crown Center and janitorial supplies from the Service Center were found to be obsolete or the City no longer utilizes those systems. Council Action: For Introduction Summary: In previous years, the Fleet Division would auction vehicles from America's Auto Auction several times a year. However, in an effort to potentially reach more bidders, the City began to use the online auction service GovDeals earlier this year. GovDeals m anages a website and software while the transaction occurs directly between the buyer and the seller. The City is hopeful an individual will be able to find continued use for the items being auctioned. The online auction has proven to be successful selling five major pieces of equipment/fleet in this short time. The revenue made from these sales goes to equipment replacement fund, which allows for the City to continue to replace items once they are no longer safe or functional. This request authorizes the Facilities and Fleet Management Division of the Administrative Services Department to sell the vehicles and equipment listed in the table below through A13.Page 140 of 145 GovDeals. All net proceeds from the auction will be credited to account number 601.19.7780.56065, “Sale of Surplus Property.” Attachments: 51-O-20 Authorizing Sale of Surplus Equipment on govdeals and Americas Auto Auctions Page 2 of 6 A13.Page 141 of 145 4/10/2020 51-O-20 AN ORDINANCE Authorizing the Sale of Aging Surplus Fleet Vehicles and Equipment Owned by the City of Evanston (GovDeals.com and Americas Auto Auction) WHEREAS, the City Council of the City of Evanston (the “City”) has determined it is no longer necessary, practical, or economical, nor in the best interests of the City, to retain ownership of certain surplus fleet vehicles, equipment and other goods that have a value in excess of one thousand five hundred dollars ($1,500.00) which are described in Exhibits A and B, which are attached hereto and incorporated herein by reference; and WHEREAS, the City Council has determined that it is in the best interests of the City to sell said surplus fleet vehicles and equipment to the highest bidder through an online auction system utilized by government agencies called “GovDeals” and “Americas Auto Auction”, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: Pursuant to Subsection 1-17-3(B) of the Evanston City Code of 2012, as amended, the City Council hereby authorizes and directs the City Manager to sell the aforementioned surplus fleet vehicles and equipment, upon terms and conditions deemed reasonable, necessary, and in the best interests of the City, to the Page 3 of 6 A13.Page 142 of 145 51-O-20 ~2~ highest bidder online at govdeals.com and Americas Auto Auction. SECTION 3: Upon payment of the sale price by the highest bidder to the City indicated by govdeals.com and Americas Auto Auction, the City Manager is hereby authorized to convey evidence of ownership of aforesaid surplus fleet vehicles and equipment to govdeals.com and Americas Auto Auction. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and will be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: This ordinance will be in full force and effect from and after its passage, approval and publication in the manner provided by law. Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Kelley Gandurski, Corporation Counsel Page 4 of 6 A13.Page 143 of 145 51-O-20 ~3~ EXHIBIT A SURPLUS FLEET VEHICLES/EQUIPMENT Cost Center Department Vehicle # Vehicle Make/Model Vehicle Model Year V.I.N. # L.T.D. Miles/Hours 4330 Greenways 585-A2020 Big Tex Trailer 1999 n/a n/a 7710 Facilities 9000-A2020 Cummins Generator 2002 45894262 7710 Fleet 767-A2020 Ford Focus 2013 1FADP3E28DL153499 35978 2265 PD 2000-Junk Chevy Blazer 1998 1GNDT13W0WK19610 3807 Facilities N/A UEMSI Camera From Sewer Truck 250 n/a 4330 Greenways 517-A2020 Ford F50 2008 1FDWF36R08EC15128 31147 4330 Greenways 604-A2020 John Deere 2008 144176 1324 4310 R.E.M. 718-A2020 CCC 2008 1CYCCK484T048688 14160 4510 Streets 657-A2020 BOMAG 1995 101150510304 1797 7710 Fleet 771 Ford Crown Vic 2008 2FAFP71VX8X112722 78023 2126 Comm Devel 800 Ford Focus 2009 1FAHP34N49W267289 38623 2126 Comm Devel 807 Ford Focus 2009 1FAHP34N19W267296 38952 2310 Comm Devel 400 Ford Crown Vic 2009 2FAHP71V89X105035 80534 4310 REM 719 CCC 2012 1FVACWBS9CHBJ7389 65635 Page 5 of 6 A13.Page 144 of 145 51-O-20 ~4~ EXHIBIT B SURPLUS GOODS ITEM DESCRIPTION LOCATION SERIAL # 3085 PR&CS Speakers (6) Service Center n/a 3085 PR&CS Skate Racks Service Center n/a 3807 Facilities Janitorial Supplies (see attached inventory below) Service Center n/a Page 6 of 6 A13.Page 145 of 145