HomeMy WebLinkAbout06.08.20
AGENDA
City Council
Monday, June 8, 2020
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:30 PM
Administration & Public Works begins at 4:30pm
Planning & Development begins at 5:00pm or at the conclusion of Administration & Public Works
City Council convenes at the conclusion of Planning & Development
As the result of an executive order issued by Governor J.B. Pritzker suspending
in-person attendance requirements for public meetings, City Council members
and City staff will be participating in this meeting remotely.
Due to public health concerns, residents will not be able to provide public
comment in-person at the meeting. Those wishing to make public comments at
the Administrative & Public Works Committee, Planning & Development
Committee or City Council meetings may submit written comments in advance
or sign up to provide public comment by phone or video during the meeting by
completing the City Clerk's Office's online form at
www.cityofevanston.org/government/city-clerk/public-comment-sign-up
or by calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16.
Page
(I) ROLL CALL – BEGIN WITH ALDERMAN RUE SIMMONS
(II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
Proclamation: Pride Month
Proclamation: Juneteenth Month
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
Continued Operations Update
Page 1 of 286
(IV) COMMUNICATIONS: CITY CLERK
(V) PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VI) SPECIAL ORDERS OF BUSINESS
SP1.
Approval of Evanston CARES Act Amendments to the 2015 -2019
Consolidated Plan, PY 2019 Action Plan, and Citizen Participation
Plan
Staff recommends City Council approval of Evanston CARES Act
Amendments to the 2015-2019 Consolidated Plan, PY 2019 Action Plan
and Citizen Participation Plan that incorporate CDBG-CV and ESG-CV
funding from the CARES Act to prevent, prepare for, and respo nd to the
coronavirus. Funding sources are the City’s formula allocations of
CDBG-CV in the amount of $1,080,243 and ESG-CV in the amount of
$546,424.00, and $97,400.45 of unexpended 2019 CDBG entitlement
funds for a total of $1,724,067.45.
For Action
Approval of Evanston CARES Act Amendments to the 2015 -2019
Consolidated Plan, PY 2019 Action Plan, and Citizen Participation Plan
12 - 14
Page 2 of 286
SP2.
Resolution 52-R-20 Appointment of City Manager
Mayor Hagerty recommends City Council adoption of Resolution 52-R-
20, appointing Erika Storlie to the position of City Manager to assume all
roles and responsibilities.
For Introduction
Resolution 52-R-20 Appointment of City Manager
15 - 18
SP3.
Approval of Funding for the Dutch Elm Tree Injection Program
Staff requests City Council discuss and provide direction regarding the
funding of the Dutch Elm Disease Injection Program. Funding is
provided from the General Fund, Forestry Division Budget (Account
100.40.4320.62497) and / or from interest earned in the Capit al
Improvement Fund.
For Action
Approval of Funding for the Dutch Elm Tree Injection Program
19 - 20
(VII) CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.
Approval of the Minutes of the Regular City Council Meeting of May
26, 2020
Staff recommends City Council approval of the minutes of the Regular
City Council meeting of May 26, 2020.
For Action
Draft City Council Minutes - May 26, 2020
21 - 30
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE - ALDERMAN FLEMING
A1.
Approval of the City of Evanston Payroll and Bills List
Staff recommends City Council approval of the City of Evanston Payroll
for the period of May 11, 2020, through May 24, 2020, in the amount of
$2,471,824.96, Bills List for June 09, 2020, in the amount of
$6,547,120.34.
For Action
Approval of the City of Evanston Payroll and Bills
31 - 50
A2.
City of Evanston Emergency Food Pantry Update
Staff recommends City Council accept and place on file the food pantry
operations update.
For Action: Accept and Place on File
City of Evanston Emergency Food Pantry Update
51 - 55
Page 3 of 286
A3.
Approval of Authorization to Execute a Payment for the Month of
April to Evanston Township High School for Providing Food
Services to Assist Those Affected by School Closures Due to
COVID-19
Staff recommends that City Council authorize the City Manager to
execute a payment of $193,170 to Evanston Township High School
(ETHS), (1600 Dodge Ave, Evanston, IL 60201) for providing food
services to assist those affected by school closures due to COVID -19.
Funding for this program is from the City Manager's Emergency
Operations Unit (Account 100.15.1520.65025).
For Action
Approval of Authorization to Execute a Payment for the Month of April to
ETHS for Food Services Related to COVID 19
56 - 58
A4.
Approval of Contract Award with Civiltech Engineering, Inc. for the
Church Street Pedestrian and Bicycle Improvements (RFQ 20-21)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Civiltech Engineering, Inc. (Two Pierce
Place, Suite 1400, Itasca, IL 60143) for the Church Street Pedestrian
and Bicycle Improvements (RFQ 20-21) in the amount of $293,650.41.
Funding is provided from the GO Bond Fund (Account
415.40.4120.62145 – 420004), which has an approved FY 2020 budget
of $300,000 and a YTD balance of $300,000.
For Action
Approval of Contract Award with Civiltech Engineering, Inc. for the
Church Street Pedestrian and Bicycle Improvements (RFQ 20 -21)
59 - 77
A5.
Approval of a Contract Award with Carollo Engineers, Inc. for
Hydraulic Modeling Services (RFP 20-32)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Carollo Engineers, Inc. (8600 W. Bryn Mawr
Avenue, Suite 900N, Chicago IL 60631) for Hydraulic Modeling
Services (RFP 20-32) in the not-to-exceed amount of $50,000 per year
for the next three years (2020, 2021, and 2022), with the option to
extend the contract for a fourth year (2023). Funding is provided from
the Water Fund (Account 510.40.4225.62185) which has an approved
FY 2020 budget of $160,000 and a YTD balance of $110,500. Staff
proposes to budget $50,000 for hydraulic mod eling services in this same
account in future years.
For Action
Approval of a Contract Award with Carollo Engineers, Inc. for Hydraulic
Modeling Services (RFP 20-32)
78 - 81
Page 4 of 286
A6.
Approval of Contract Award with Schroeder and Schroeder Inc. for
Special Assessment Alley Project (Bid 20-09)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Schroeder and Schroeder Inc. (7306 Central
Park, Skokie, IL 60076) for the Special Assessment Alley Project (Bid
20-09) in the amount of $479,044.50. Funding is provided from the
Capital Improvement Fund 2020 General Obligation Bonds in the
amount of $239,522.25 and from the Special Assessment Fund in the
amount of $239,522.25. A detailed summary is included in the memo
below.
For Action
Approval of Contract Award with Schroeder and Schroeder Inc. for
Special Assessment Alley Project (Bid 20-09)
82 - 87
A7.
Approval of Funding for the Demolition of a Vacant, Structurally
Unsafe Building at 2012 Maple Avenue
Staff recommends City Council approval of funding for the demolition of
a vacant, structurally unsafe residential structure located at 2012 Maple
Avenue. The cost for the demolition will be is $40,300 which includes
disconnection of the water and sewer services, demolition of structure,
removal and backfill of the foundation and regrading of the site. The cost
of the demolition will be paid for by grants provided by the Abandoned
Residential Property Municipality Relief Grant from the Illinois Housing
Development Authority. The funding source is the IL Vacant Expense
Account, 100.24.2435.62469.
For Action
Approval of Funding for the Demolition of a Vacant, Structurally Unsafe
Building at 2012 Maple Avenue
88 - 90
Page 5 of 286
A8.
Approval of Entrepreneurship Emergency Assistance Grants
Economic Development staff recommends City Council approval for
financial assistance through the Entrepreneurship Support Program for
the following applicants:
• Horizon Photography - $2,436.00
• Career Catalyst - $2,500
• Carrie Brown-LMT Massage Therapy - $2,305.38
• SLK Salon - $2,500
• La Cocinita - $2,500
• Illinois Allergy and Asthma Specialists - $2,500
• Good to Go Jamaican Restaurant - $2,500
• Viet Nom Nom - $2,500
• Avengerz Music Group, LLC - $1,000
• Linmay Studio - $1,471.49
Staff recommends utilizing the Economic Development
Entrepreneurship Support Fund (Account 100.15.5300.62664). The
approved 2020 Fiscal Year Budget allocated $50,000 to this account.
This request totals $22,212.87. To date, $0 has been spent.
For Action
Approval of Entrepreneurship Emergency Assistance Grants
91 - 150
A9.
Approval of Change Order #1 with SmithGroup, for the Shoreline
Condition Assessment Engineering Services Agreement
Staff recommends the City Council authorize the City Manager execute
Change Order #1 to an existing agreement with SmithGroup (35 E.
Wacker Drive, Suite 900, Chicago, IL 60601) for the Shoreline Condition
Assessment Project in the amount of $26,000. This change order will
increase the total contract amount from $74,500 to $100,500. Funding
will be provided from the Capital Improvement Fund 202 0 General
Obligation Bonds Facilities Contingency Account (Account
415.40.4120.62145 - 520011). This line item has an approved FY 2020
budget of $600,000 and a YTD balance of $256,344.
For Action
Approval of Change Order #1 with SmithGroup, for the Shoreline
Condition Assessment Engineering Services Agreement
151 - 157
A10.
Resolution 48-R-20, Terminating Limits on Third-Party Food
Delivery Service Fees on July 13, 2020
Staff recommends City Council adoption of Resolution 48-R-20,
Terminating Limits on Third-Party Food Delivery Service Fees on July
13, 2020.
For Action
Resolution 48-R-20, Terminating Limits on Third-Party Food Delivery
Service Fees on July 13, 2020
158 - 162
Page 6 of 286
A11.
Resolution 49-R-20, Extending the Declared State of Emergency to
July 13, 2020
Staff recommends City Council adoption of Resolution 49 -R-20
extending the declared State of Emergency to July 13, 2020.
For Action
Resolution 49-R-20, Extending the Declared State of Emergency to July
13, 2020
163 - 166
A12.
Resolution 51-R-20 Authorizing the City Manager to Enter into a
Contract to Reconstruct the Fleetwood-Jourdain Gym Floor
Without Utilizing a Public Bidding Process
Staff recommends the City Council adoption Resolution 51-R-20
authorize the City Manager to execute an agreement with Bodala, Inc.
DBA Central Rug and Carpet (3006 Central Street, Evanston, Illinois,
60201) in the amount of $593,851 without utilizing a public bid process.
Two-thirds (2/3) vote of the aldermen is required to approve this item.
Funding is provided from the Capital Improvement Fund 2020, 2020
General Obligation Bonds (Account 415.40.4120.65515 -619024), in the
amount of $593,851. This item has an FY 2020 budget of $250,000.
The remaining funding is from savings in other projects and facilities
contingency. A detailed funding table is included in the information
below.
For Action
Resolution 51-R-20 Authorizing the City Manager to Enter into a
Contract to Reconstruct the Fleetwood-Jourdain Gym Floor
167 - 173
A13.
Ordinance 56-O-20 Amending City Code Section 10-11-5(D),
Schedule V(D) “Four-Way Stops” to Include Four-Way Stops at
Hastings Avenue and Colfax Street
Staff recommends adoption of Ordinance 56-O-20 by which the City
Council would amend Section 10-11-5(D), Schedule V(D) of the City
Code to establish a 4-Way Stop Control at the intersection of Hastings
Avenue & Colfax Street. Funding will be through the General Fund -
Traffic Control Supplies (100.40.4520.65115), with a FY 2020 budget of
$58,000 and remaining balance of $36,230.
For Introduction
Ordinance 56-O-20 Amending City Code Section 10-11-5(D), Schedule
V(D) “Four-Way Stops” to Include Four-Way Stops at Hastings Avenue
and Colfax Street
174 - 176
Page 7 of 286
A14.
Ordinance 55-O-20, Amending the Amusement Tax
Staff recommends City Council adoption of Ordinance 55-O-20
amending the Amusement Tax to include online streaming services and
to increase the amusement tax on venues with capacity over 1500
audience members. Amusement Tax revenue is deposited to the City's
General Fund.
For Action
Ordinance 55-O-20, Amending the Amusement Tax
177 - 184
(IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE -
ALDERMAN RAINEY
P1.
Ordinance 35-O-20, Amending Title 6, Ground Floor Uses in the D2
District
Staff recommends that the Planning & Development Committee table
Ordinance 35-O-20 due to the current COVID-19 pandemic and
economic uncertainty over the retail market and the inability to hold in -
person meetings with key stakeholders. Previously the Plan
Commission and staff recommended amending the Zoning Ordinance to
modify currently permitted ground-floor uses including Offices and
Financial Institutions to special uses in order to encourage active
ground-floor uses that promote pedestrian activity and an economically
vibrant downtown corridor in the D2 Downtown Retail Core District.
For Introduction
Ordinance 35-O-20, Amending Title 6, Ground Floor Uses in the D2
District
185 - 206
P2.
Ordinances 58-O-20 and 59-O-20 Authorizing Text Amendments to
the Zoning Ordinance regarding the Classification of Minor and
Major Variations and Residential Care Homes
Plan Commission and staff recommend approval of Ordinance 58-O-20
authorizing City-initiated Text Amendments to the Zoning Ordinance,
Title 6 of the City Code, to Chapter 3 (Implementation and
Administration) regarding the classification and administration of Minor
and Major Variations and Ordinance 59-O-20 authorizing revisions to
Chapter 4 (General Provisions) regarding Residential Care Homes and
Transitional Treatment Facilities in the R4a, General Residential Zoning
District.
For Introduction
Ordinances 58-O-20 and 59-O-20 Authorizing Text Amendments to the
Zoning Ordinance regarding the Classification of Residential Care
Homes
207 - 224
Page 8 of 286
P3.
Ordinance 60-O-20, Granting a Special Use for a Type 2 Restaurant,
Happy Lemon, in the D4 Downtown Transition District, at 1607
Chicago Ave.
The Zoning Board of Appeals and staff recommend adoption of
Ordinance 60-O-20 granting special use approval for a Type 2
Restaurant, Happy Lemon, in the D4 Downtown Transition District. The
applicant has complied with all zoning requirements and meets all of the
Standards for a special use for this district.
For Introduction
Ordinance 60-O-20, Granting a Special Use for a Type 2 Restaurant,
Happy Lemon, in the D4 Downtown Transition District at 1607 Chicago
Ave.
225 - 234
P4.
Ordinance 61-O-20, Granting a Special Use for Commercial Indoor
Recreation, Total Sona Fitness, in the C2 Commercial District and
oCSC Central Street Overlay District, at 2678 Green Bay Rd.
The Zoning Board of Appeals and City staff recommend adoption of
Ord. 61-O-20 granting special use approval for Commercial Indoor
Recreation, Total Sona Fitness, in the C2 Commercial District and
oCSC Central Street Overlay District. The applicant has complied with
all zoning requirements and meets all of the Standards for a special use
for this district.
For Introduction
Ordinance 61-O-20, Granting a Special Use for Commercial Indoor
Recreation, Total Sona Fitness in the C2 Commercial District and oCSC
Central Street
235 - 244
P5.
Ordinance 62-O-20 Granting a Special Use for a Detached Single
Family Dwelling in the B1 Business District at 1717 Simpson St.
The Zoning Board of Appeals and staff recommend adoption of
Ordinance 62-O-20 granting Special Use approval to allow the
expansion of an existing Detached Single Family Dwelling in the B1
Business District, at 1717 Simpson Street. The applicant has complied
with all zoning requirements and meets all of the Standards for Special
Use in this district.
For Introduction
Ordinance 62-O-20 granting a Special Use for a Detached Single Family
Dwelling in the B1 Business District at 1717 Simpson St.
245 - 254
Page 9 of 286
P6.
Ordinance 63-O-20 Granting a Special Use for a Type 2 Restaurant,
4 Suns Fresh Juice in the C1 Commercial District at 1906 Main St.
The Zoning Board of Appeals and City staff recommend adoption of
Ord. 63-O-20 granting a Special Use for a Type 2 Restaurant, 4 Suns
Fresh Juice, in the C1 Commercial District at 1906 Main St. The
applicant has complied with all zoning requirements and meets all of the
Standards for a special use in this district.
For Introduction
Ordinance 63-O-20 granting a Special Use for a Type 2 Restaurant, 4
Suns Fresh Juice in the C1 Commercial District at 1906 Main St.
255 - 264
P7.
Ordinance 25-O-20, Amending Title 7, Chapter 8, Section 8 “Tree
Preservation”
Staff recommends that City Council accept and place on filed Ordinance
25-O-20 amending the Tree Preservation Ordina nce (7-8-8). There is no
ability to implement and administer the revised Tree Preservation
Ordinance due to the City's recent reduction in staffing in the Public
Works Agency (PWA). If there is interest in further changes to the Tree
Preservation Ordinance that do not require additional staffing, such as
updates to tree species, fee structures, and other administrative details,
staff can return to City Council with a revised Ordinance for
consideration.
For Action: Accept and Place on File
Ordinance 25-O-20, Amending Title 7, Chapter 8, Section 8 “Tree
Preservation”
265 - 283
(X) CONSENT AGENDA - RULES COMMITTEE - MAYOR HAGERTY
R1.
Ordinance 18-O-20, Amending Title 1, Chapter 8, "City Manager"
At the direction of Rules Committee, staff recommends City Council
adoption of Ordinance 18-O-20, Amending Title 1, Chapter 8 “City
Manager.”
For Introduction
Ordinance 18-O-20, Amending Title 1, Chapter 8, City Manager
284 - 286
(XI) CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(XII) EXECUTIVE SESSION
Page 10 of 286
(XIII) ADJOURNMENT
(XIV) UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
6/10/2020 1:30PM Lighthouse Landing Complex
Committee
6/11/2020 7:00PM Mental Health Board
6/16/2020 7:00PM Housing & Community Development
Act
6/17/2020 6:30PM M/W/EBE Development Committee
6/18/2020 6:30PM Equity & Empowerment Commission
6/19/2020 12:00PM Reparations Subcommittee
6/22/2020 6:00PM
Administration & Public
Works/Planning and
Development/City Council
Page 11 of 286
Memorandum
To: Honorable Mayor and Members of the City Council
From: Sarah Flax, Housing & Grants Administrator
CC: Johanna Leonard, Community Development Director; Jessica
Wingader, Grants and Compliance Specialist; Marion Johnson,
Housing Intern
Subject: Approval of Evanston CARES Act Amendments to the 2015 -2019
Consolidated Plan, PY 2019 Action Plan, and Citizen Participation Plan
Date: June 8, 2020
Recommended Action:
Staff recommends City Council approval of Evanston CARES Act Amendments to the 2015 -
2019 Consolidated Plan, PY 2019 Action Plan and Citizen Participation Plan that incorporate
CDBG-CV and ESG-CV funding from the CARES Act to prevent, prepare for, and respond to
the coronavirus.
Funding Source:
Funding sources are the City’s formula allocations of CDBG -CV in the amount of $1,080,243
and ESG-CV in the amount of $546,424.00, and $97,400.45 of unexpended 2019 CDBG
entitlement funds for a total of $1,724,067.45.
Council Action:
For Action
Summary:
In order to receive CDBG-CV and ESG-CV funds allocated by formula in the first tranche of
CARES Act funding, the City of Evanston has been directed by HUD to submit a Substantial
Amendment to its most recent approved Annual Action Plan, which is its PY 2019 Action
Plan. A Substantial Amendment to the 2015-2019 Consolidated Plan is also being submitted
to best enable subsequent completion of reporting requirements. In addition, to use the HUD
waiver of 24 CFR 91.105(c)(2) and (k), 24 CFR 91.115(c)(2) and (i) and 24 CFR 91.that
reduces the 30-day public comment period for Substantial Amendments to a 5 -day comment
period and allows grantees to determine what constitutes reasonable notice and opportunity
to comment under current circumstances, the City must amend its Citizen Participation Plan.
The amended Consolidated Plan, Action Plan and Citizen Participation Plan may have
simultaneous 5-day public comment periods and a virtual meeting at which comment may be
made. The three amendments were posted on the City website on Monday, June 1, 2020 and
SP1.Page 12 of 286
members of the public may provide input during the public comment period of the June 8 City
Council meeting, in compliance with these requirements. City Council approval of the
amendments is required prior to their submission to HUD for review and approval and before
grant agreements are executed.
Although the regulations for CDBG-CV and ESG-CV funds have not been released at this
time, HUD is encouraging grantees to submit their substantial amendments in a streamlined
format to facilitate a quick review and approval so grant agreements can be exec uted. This
streamlined process is designed to allow flexibility to address emerging and changing needs
that cannot be predicted at this time.
Staff has designed the City’s amendments to avoid the need for additional substantial
amendments by adding a new goal, COVID-19 Emergency/Urgent Needs, to the 2015-2019
Consolidated Plan and PY 2019 Action Plan for these CDBG -CV and ESG-CV grants, as well
as unexpended 2019 CDBG funds being reallocated to address COVID -19. Because all
CARES Act funding must be used to prevent, prepare for, or respond to the coronavirus, this
provides maximum flexibility to allocate funds to eligible activities on a rolling basis, as a
substantial amendment is triggered only when the City adds or deletes a goal, or changes
funding for a goal by more than 20 percent.
Examples of programs currently under development or evaluation are described below.
Additional needs, including support for businesses ineligible for PPP loans, including small
scale landlords; rent and utility assistance to prevent evictions following the expiration of the
eviction moratorium; and child care needs are also being evaluated.
Permanent housing for homeless individuals/households currently in Evanston hotels
or congregate shelters Evanston will use its ESG-CV funds to address this need, but does
not have sufficient resources to serve all 193 households. For example, based on an average
rent subsidy per household with children under 18, our total ESG-CV allocation of $546,424
could serve about 23 of the 33 h ouseholds in temporary shelter. Evanston is in the first group
of ESG-CV recipients using a new HUD Coordinated Investment Planning process designed
to coordinate the multiple resources for housing needs in the CARES Act to address priority
needs. Our immediate focus is to identify and match these resources with the homeless
households currently in Evanston hotels or congregate shelters. We are working with
Connections for the Homeless to identify which households to house with our ESG -CV funds
based on current ESG regulations. We are seeking other sources of funding, such as 811
vouchers, which are permanent rent subsidies for persons with a disability, for households
that need a deeper subsidy than ESG can provide. In addition, we are in discussions with
Cook County and the Alliance to End Homelessness in Suburban Cook County to identify
housing resources for the non-Evanston households in hotels, which is about a third of total
households.
Food programs. CDBG-CV funds can be used to provide food subsidies for low/moderate
income residents through subrecipient agreements with NPO partners. We are exploring a
food delivery service for seniors to reduce their risk of exposure to COVID -19 from visiting
food pantries with Meals on Wheels Northeast Illinois. Evanston’s network of food pantries
that are members of the Chicago Food Depository may be funded to expand their capacity
and increase accessibility to food for people in different parts of Evanston. This could
Page 2 of 3
SP1.Page 13 of 286
transition responsibilities from the City-operated drive up food pantry at the Levy Center.
CDBG-CV federal follow to will programs need as such services public funded food
procurement, reporting and other requirements, including documenting incomes of people
served CDBof to least at that ensure 70% G-CV direct a provide funds benefit to
low/moderate income residents, as required.
25% of FEMA-Eligible Expenses It is anticipated that grantees will be allowed to use
CDBG-CV for the 25% of COVID-19 related emergency costs eligible under FEMA’s Public
Assistance program that is not be reimbursed by FEMA. The City expects to submit
approximately $1,360,570 for FEMA Public Assistance. The 25% local match will be
$340,142.50, which is about 30% of the City’s CDBG -CV grant. CDBG-CV funds should be
reserved for this use. This leaves approximately $837,500 of CDBG -CV and reallocated 2019
CDBG for all other needs, including grant administration.
Consideration of reallocating 2020 CDBG entitlement grant for COVID-19 related
needs. The CARES Act waives the 15% public services cap for program year 2019 and 2020
CDBG entitlement funding that is used to prevent, prepare for, or respond to the coronavirus.
The City’s 2020 CDBG grant is $1,836,315. Staff seeks direction from City Council if this use
of entitlement funding should be explored. An evaluation of the impact of COVID -19 on
activities funded in the 2020 Action Plan could be undertaken. In addition, staff would seek
information on other federal funds, including Paycheck Protection Plan loans, that
subrecipients may have received in order to ensure that there is no duplication of benefits, as
required by the Stafford Act. A subrogation clause will be included in all funding agreements
as part of policies and procedures to ensure compliance.
The Substantial Amendment to the 2015-2019 Consolidated Plan to include CARES Act
Funding may be found here.
The Substantial Amendment to the PY 2019 Action Plan to include CARES Act Funding may
be found here.
The Citizen Participation Plan Amendment may be found here.
Page 3 of 3
SP1.Page 14 of 286
Memorandum
To: Honorable Mayor and Members of the City Council
From: Stephen H. Hagerty,
Subject: Resolution 52-R-20, Appointment of City Manager
Date: June 8, 2020
Recommended Action:
Mayor Hagerty recommends City Council adoption of Resolution 52-R-20, appointing Erika
Storlie to the position of City Manager to assume all roles and responsibilities.
Council Action:
For Introduction
Summary:
At the City Council meeting on May 26, 2020 there was a discussion regarding the status of
the executive search for Evanston's next City Manager. Mayor Hagerty recommended that
the search be cancelled and that Interim City Manager, Erika Storlie, be appointed to the
position.
The referral was to put the item on the agenda for introduction at the June 8, 2020 City
Council meeting and for action on the June 22, 2020 agenda. Resolutions are typically for
action on their first reading, however due to the desire to expand the feedback period and to
observe the introduction and action requested at the last meeting, this resolution is being put
forward for Introduction. If approved, it will be put forth for action at the next City Council
meeting.
Attachments:
Mayor Hagerty City Manager Search Statement - May 26, 2020
Resolution 52-R-20 Appointment of City Manager
SP2.Page 15 of 286
Mayor Hagerty’s Statement on City Manager Search
May 26, 2020
Last August Wally Bobkiewicz, who served this City well for 10 years, resigned to become the City
Administrator in Issaquah, Washington to be closer to his family. The City Council quickly agreed to
install Erika Storlie, the Assistant City Manager, as the Interim City Manager in September 2019. In
February the City contracted with GovHR to conduct a nationwide search.
Soon after, COVID-19 struck, virtually shutting down our city, country, and world. Naturally, the City
Council put a hold on the search.
Tonight, we will discuss the search. In light of the job that Erika Storlie has done leading our City as the
Interim City Manager, putting in place a responsible 2020 budget that reflects our City's priorities and
values, responding to the pandemic, and effectively managing labor relations and leading our efforts to
adjust the 2020 budget due to the pandemic, I propose that the Council elevate Erika Storlie to be our full-
time City Manager.
My rationale is based on several factors, including:
• We need a permanent leader of this City now. Difficult decisions must be made and everyone
ought to know that a permanent leader is at the helm making these decisions.
• Given the pandemic, our national search will be reduced to selecting a City Manager or Deputy
that is willing to leave their jurisdiction in the middle of a crisis; that is not the type of person I
want in the Evanston City Manager's seat.
• Given the pandemic, many highly competent City Managers and Deputies would not apply for
this job, recognizing that their duty right now is to their current jurisdiction.
• Furthermore, our vetting of the candidates will most likely occur virtually, which is not an ideal
setting in which to select a CEO of this City.
• Ms. Storlie has proven herself over the last 16 years in Evanston to be an effective manager. She
knows municipal operations because she has held many important roles in the City including Web
developer, Citizen Engagement Manager, Deputy City Manager, Assistant City Manager, and
Interim City Manager.
• She knows Evanston; share's Evanston's values; and is well respected by employees, manager,
and directors, as well as by Aldermen, community leaders, and residents. She is a straight
shooter; understands the job of City Manager; and interacts effectively with the elected officials.
• She understands the nuts and bolts of government. She rose up through the ranks. Understands
budgeting, finance, public works, infrastructure, labor relations, technology, human services, and
community development.
• She has demonstrated her understanding of this community's priorities on the environment,
equity, community policing, preservation, and aging in place.
• She has the right temperament for Evanston; a City that at times can be a challenge to manage.
She is even keeled, honest, and composed.
• She's committed to Evanston. She and her family own a home here and are raising a family here.
• Her knowledge, commitment, management, character, and leadership is evident, even more so
now in the midst of a crisis.
We have a great candidate in our midst, leading our City at a very difficult and unprecedented moment
and, in my opinion, it is in our City's best interest to cancel the search, save some money, and elevate
Erika Storlie to be this City's next City Manager.
Page 2 of 4
SP2.Page 16 of 286
6/1/2020
52-R-20
A RESOLUTION
Authorizing the Appointment of a City Manager for the City of Evanston
WHEREAS, the position of City Manager was vacated on September 27,
2019, by former City Manager Wally Bobkiewicz;
WHEREAS, on September 9, 2019 the Evanston City Council approved
resolution 87-R-19 authorizing the appointment of Erika Storlie to the position of Interim
City Manager;
WHEREAS, Erika Storlie has held numerous positions of increasing
responsibility over the last 15 years of employment with the City, including Deputy City
Manager and Assistant City Manager;
WHEREAS, Erika Storlie has performed the duties and functions of the
position competently and effectively;
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Interim City Manager Erika Storlie shall be appointed City
Manager pursuant to Evanston Municipal Code (“Code”) Section 1-8-1 to perform the
City Manager functions and duties.
SECTION 2: Erika Storlie is hereby authorized to perform all necessary
duties and functions of the City Manager that are outlined in (“Code”) Section 1-8-3 “City
Manager Duties” of the City Code.
Page 3 of 4
SP2.Page 17 of 286
- 2 -
SECTION 3: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 4: Resolution 52-R-20 shall be in full force and effect from and
after its passage and approval, in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2020
Approved as to form:
______________________________
Kelley A. Gandurski, Corporation
Counsel
Page 4 of 4
SP2.Page 18 of 286
Memorandum
To: Honorable Mayor and Members of the City Council
From: David Stoneback, Public Works Agency Director
Subject: Approval of Funding for the Dutch Elm Tree Injection Program
Date: June 8, 2020
Recommended Action:
Staff requests City Council discuss and provide direction regarding the funding of the Dutch
Elm Disease Injection Program.
Funding Source:
Funding is provided from the General Fund, Forestry Division Budget (Account
100.40.4320.62497) and / or from interest earned in the Capital Improvement Fund.
Council Action:
For Action
Summary:
At the May 26, 2020 Council meeting, Alderman Rainey made a referral to discuss the
scheduling and funding of work to be completed by the Dutch Elm Tree Injection Program at
the June 8, 2020 City Council Meeting.
Background:
The Dutch Elm Tree Injection Program was awarded to Robert Kinnucan Tree Experts &
Landscaping Company, Inc. in the amount of $646,224.62 at the May 11, 2020 Council
meeting. In order to reduce General Fund (GF) expenditures in 2020, an alternate option
was selected in which the work would be performed over two years. Per the amended award
the contractor is to inject approximately half of the trees in 2020 and the other half in 2021 as
indicated in the table below.
SP3.Page 19 of 286
Analysis:
The contractor has indicated their willingness to complete all of the work in 2020 if so directed
by June 9, 2020. In order to do this, funding in the amount of $328,128.01 needs to be
identified. This work could be funded by the original GF allocation. However, staff has a lso
identified $290,000 of interest income in the Capital Improvement Fund that could be used.
This interest income was earned on the balance of the Capital Improvement Fund for the
duration of 2019 and it is currently unallocated. This funding could be allocated here or on
any other needs the City Council identifies (it is unrestricted). If it is decided to be allocated
here the remaining funding portion of $38,128.01 would still need to be identified, which could
be funded by the GF or community fundraising.
Legislative History:
A discussion of the Dutch Elm Injection Program occurred at the April 27, 2020 Council
meeting.
The Dutch Elm Injection Program was award to Kinnucan at the May 11, 2020 Council
meeting.
Page 2 of 2
SP3.Page 20 of 286
REGULAR CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Tuesday, May 26th, 2020
Present:
Alderman Fiske Alderman Revelle
Alderman Braithwaite Alderman Rainey
Alderman Wynne Alderman Fleming
Alderman Wilson Alderman Suffredin
Alderman Rue Simmons (9)
Absent:
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk
CM1.Page 21 of 286
Motion to suspend the rules and allow the meeting to be held virtually
Passed 9-0
Motion: Ald.
Wilson
Second: Ald.
Braithwaite
Mayor’s Public Announcements
Mayor Hagerty Announcements:
●COVID-19 Update
●Tribute to Heckey Powell
Watch
City Manager’s Public Announcements
City Manager Erika Storlie :
●Recognition of Former City Manager Joel Asprooth
●Non-Congregate Housing Update
●Evanston 2020 Summer Updates by Director Lawrence Hemingway
Watch
City Clerk’s Communications
City Clerk Communications:
●Congratulated BGA Lawyer Matt Topic for his FOIA victory in the IL General Assembly
●Evanston Clerk’s Office to host an event regarding Municipal Election on May 27,
2020 at 6:00 p.m.
●Election Update
Watch
Public Comment
Rachel Rosenr Voiced her support for the full funding of the Elm Trees in Evanston. Watch
Billy Lynch Acknowledged the hard work being done by city staff under the
leadership of Interim City Manager Storlie. Talked about the hard
work firefighters at Local 742 are doing to protect residentes during
the COVID-19 epidemic.
Watch
CM1.Page 22 of 286
Virginia Mann Voiced her support for the conservation of Elm Trees in Evanston. Watch
Ray Friedman Thanked everyone for keeping residents informed about things
happening in Evanston. Shared his concerns over the relocation of
City Hall and provided alternative options as a solution.
Watch
Leslie Shad Voiced her support for the full funding for the conservation of Elm
Trees in Evanston.
Watch
Tina Paden Talked about the illegal practice of “steering” as it relates to housing. Watch
Rodney Greene Asked City Council to not approve the resolution that authorizes
restaurants to reopen beginning on May 29, 2020. Said the public
health will be at risk because there are still various unknown
variables of COVID-19.
Watch
David Lipschutz Voiced his support to reopen restaurants in Evanston. Asked the City
Council to give special consideration to restaurants that have a
sidewalk cafe license and a proven track record of acting responsibly.
Watch
Mike Vasilko Shared his concerns over residents not wearing their facemasks
when in public. He also shared his concern over the COVID-19
deaths happening in senior health care facilities in Evanston. Asked
for clarification over the $5,000 spending at the Howard Street
Theater and credit card spending.
Watch
Joshua
Bowes-Carlson
On behalf of the South-East Evanston Association, he shared the
group's concerns about the budget cuts towards the Dutch Elm Tree
Program.
Watch
Pat Fowler Asked City Council to extend the delivery commission caps for third
party service providers to align with the State of Illinois Reopening
Guidelines. He also encouraged the City Council to allow restaurants
to operate outdoor dining.
Watch
CM1.Page 23 of 286
Special Order of Business
SP1. 2020 Budget Update
Staff recommends that City Council review the update to the 2020 budget.
For Discussion
Direction provided to Staff
Motion: Ald.
Wilson
Second: Ald.
Rue Simmons
Watch
SP2. Civic Center Planning Discussion
At the City Council meeting on May 11, 2020, City Council directed staff to
provide information related to the potential of relocating a temporary Civic
Center in downtown Evanston and what the process would be for selling
the existing 2100 Ridge Avenue property. Staff is providing this information
for discussion and requests direction from City Council on how to proceed.
For Discussion
Direction provided to Staff
Motion: Ald.
Rue Simmons
Second: Ald.
Fleming
Watch
SP3. City Manager Executive Recruitment Update
City Council accepted and placed on file the status report regarding the
City Manager executive search.
Reference made for item to be placed on June 8 agenda for
Introduction.
For Action: Accept and Place on File
Passed 9-0
Motion: Ald.
Suffredin
Second: Ald.
Braithwaite
Motion: Ald.
Wilson
Second: Ald.
Wynne
Watch
SP4. Resolution to Re-Open Illinois Restaurants on May 29, 2020
Staff recommends City Council consideration of a resolution to reopen
Illinois restaurants on May 29, 2020.
For Action
Passed 9-0
Motion: Ald.
Wynne
Second: Ald.
Braithwaite
Watch
CM1.Page 24 of 286
Consent Agenda
O1. Approval of the Minutes of the Regular City Council Meeting of
May 11, 2020
City Council approved the minutes of the Regular City Council meeting of
May 11, 2020.
For Action
Approved on Consent Agenda
Motion: Ald.
Fleming
Second: Ald.
Rue Simmons
Watch
A1. Approval of the City of Evanston Payroll, Bills and Credit Card
Activity
City Council approved the City of Evanston Payroll for the period of April
27, 2020, through May 10, 2020, in the amount of $2,761,267.47, Bills List
for May 27, 2020, in the amount of $3,457,497.66 and credit card
purchases period ending March 26, 2020, in the amount of $195,656.69.
For Action
Approved on Consent Agenda
A2. Approval of BMO Harris Amazon Credit Card Activity
City Council approved the City of Evanston’s BMO Harris Amazon Credit
Card Activity for the period ending March 26, 2020, in the amount of
$21,578.30.
For Action
Passed 8-1-0 Ald. Suffredin abstained
Motion: Ald.
Fleming
Second: Ald.
Rue Simmons
Watch
A3. Approval of Authorization to Execute a Payment of $87,696 to
Evanston Township High School for Providing Food Services to
Assist Those Affected by School Closures Due to COVID-19
City Council authorized the City Manager to execute a payment of $87,696
to Evanston Township High School (ETHS), (1600 Dodge Ave, Evanston,
IL 60201) for providing food services to assist those affected by school
closures due to COVID-19. Funding for this program is from the
Recreation Outreach Business Unit (Account 100.30.3050.65025) which
has an allocation of $131,500 budgeted and $131,500 available.
For Action
Approved on Consent Agenda
CM1.Page 25 of 286
A4. Approval of Contract Award with J.A. Johnson Paving Company
for the 2020 MFT Street Resurfacing Project (Bid 20-26)
City Council authorized the City Manager to execute a contract with J.A.
Johnson Paving Company (1025 E. Addison Court, Arlington Heights, IL
60005) for the 2020 MFT Street Resurfacing Project in the amount of
$1,297,700. Funding will be provided from the Motor Fuel Tax Fund in the
amount of $100,000 (Account 200.40.5100.65515 – 420007), and the
Rebuild Illinois Grant Funds in the amount of $1,200,000
(200.40.5105.65515 - 420007).
For Action
Approved on Consent Agenda
A5. Approval of Contract Award with McGill Construction Co. LLC for
the 2020 Parking Lot Improvements Project (Bid 20-07)
City Council authorized the City Manager to execute an agreement with
McGill Construction Co. LLC. (21227 S. 80th Avenue, Frankfort IL 60423)
for the 2020 Parking Lot Improvements Project (Bid No. 20-07) in the
amount of $282,249.95. Funding is provided from the GO Bond Fund
(Account 415.40.4120.65515 – 620013), which has an approved FY 2020
budget of $425,000.00 and a YTD balance of $425,000.00.
For Action
Passed 5-4 Alds. Suffredin, Fleming, Fiske and Braithwaite
Motion: Ald.
Fleming
Second: Ald.
Wilson
Watch
A6. Approval of a Sole Source Purchase of Arbotect Fungicide from
Rainbow Treecare Scientific Advancements
City Council authorized the City Manager to execute an agreement for the
sole source purchase of 60 gallons of Arbotect fungicide from Rainbow
Treecare Scientific Advancements (11571 K-Tel Drive, Minnetonka, MN
55343) for a total purchase amount of $25,273.20. Funding for this
purchase is from the General Fund account 100.40.4320.62496, which
has a 2020 budget of $38,000, and a YTD balance of $38,000.
For Action
Passed 9-0
Motion: Ald.
Fleming
Second: Ald.
Rue Simmons
Watch
CM1.Page 26 of 286
A7. Approval of Funding for the Demolition of a Vacant, Structurally
Unsafe Building at 2012 Maple Avenue
Staff recommends City Council approval of funding for the demolition of a
vacant, structurally unsafe residential structure located at 2012 Maple
Avenue. The cost for the demolition will be is $40,300 which includes
disconnection of the water and sewer services, demolition of structure,
removal and backfill of the foundation and regrading of the site. The cost
of the demolition will be paid for by grants provided by the Abandoned
Residential Property Municipality Relief Grant from the Illinois Housing
Development Authority. The funding source is the IL Vacant Expense
Account, 100.24.2435.62469.
Motion to hold the agenda item until the next City Council meeting
For Action
Item held until next City Council meeting
Motion: Ald.
Fleming
Second: Ald.
Rue Simmons
Motion: Ald.
Rue Simmons
Second: Ald.
Wilson
Watch
A8. Adoption of Resolutions 43-R-20 & 45-R-20, Authorizing the
Mayor to Sign Illinois Department of Transportation Resolutions for
Improvement Under the Illinois Highway Code for Improvements to
Various Evanston Streets.
City Council adopted Resolutions 43-R-20 & 45-R20 authorizing the Mayor
to sign an Illinois Department of Transportation Resolution for
Improvement Under the Illinois Highway Code for Improvements to various
Evanston streets using both MFT funds and Rebuild Illinois grant funds.
Funding will be provided from the Motor Fuel Tax Fund in the amount of
$100,000 (Account 200.40.5100.65515 – 420007) and the Rebuild Illinois
Grant Funds in the amount of $1,200,000 (Account 200.40.5105.65515 -
420007).
For Action
Approved on Consent Agenda
A9. Resolution 44-R-20, authorizing the Mayor to sign a Resolution
for Maintenance of Streets and Highways in order to transfer funds
Previously Allocated in the 2020 Fiscal Year Budget from the Motor
Fuel Tax Fund to the General Fund for General Maintenance of
CM1.Page 27 of 286
Streets
City Council adopted Resolution 44-R-20 which will authorize the Mayor to
execute the required Illinois Department of Transportation resolution and
authorize the City Manager to transfer $1,044,890 of Motor Fuel Tax
Funds to the General Fund for the general maintenance of streets by City
forces. Funding will be provided from the Motor Fuel Tax Fund (Fund 200).
For Action
Approved on Consent Agenda
A10. Resolution 46-R-20 Authorizing the City Manager to Sign the
First Amendment to the Dynegy Master Agreement
City Council adopted Resolution 46-R-20, authorizing the City Manager to
sign the first amendment to the Dynegy Master Agreement. The extension
is for the Municipal Aggregation of Electric Supply For Residential and
Small Commercial Retail Customers (RFP 17-33) with Dynegy Energy
Services (1500 Eastport Plaza Drive Collinsville, IL 62234). The 10-month
extension will extend the contract from August 2020 to June 2021.
For Action
Approved on Consent Agenda
A11. Ordinance 55-O-20, Amending the Amusement Tax
City Council adopted Ordinance 55-O-20 amending the Amusement Tax
to include online streaming services and to increase the amusement tax
on venues with capacity over 1500 audience members. Amusement Tax
revenue is deposited to the City's General Fund.
For Introduction
Passed 6-3 Alds. Suffredin, Fleming and Braithwaite voted “No”
Motion: Ald.
Fleming
Second: Ald.
Wilson
Watch
A12. Ordinance 50-O-20, Amending City Code Section 10-11-7,
Schedule VII(A), “Passenger Loading Zones, Public Carrier Stops
and Stands,” to Add a Loading Zone at 1723 Simpson Street
CM1.Page 28 of 286
City Council approved Ordinance 50-O-20, amending parking near the
entrance of 1723 Simpson Street (location of Meals on Wheels) to allow
for loading zone spaces. This item was not approved by the
Transportation & Parking Committee as there have been no meetings due
to COVID-19; however, Alderman Rue Simmons is asking that this item be
presented for approval as Meals on Wheels will be operating shortly.
For Action
Approved on Consent Agenda
A13. Ordinance 51-O-20, Authorizing the Sale of Aging Surplus Fleet
Vehicles and Equipment Owned by the City of Evanston
City Council adopted Ordinance 51-O-20, directing the City Manager to
offer the sale of vehicles and equipment owned by the City through public
auction with GovDeals, an online auction system utilized by government
agencies. These vehicles have been determined to be surplus as a result
of new vehicle replacements being placed into service or vehicles that had
to be taken out of service for safety reasons with the intention of eventual
replacement. The equipment from the old Robert Crown Center and
janitorial supplies from the Service Center were found to be obsolete or
the City no longer utilizes those systems.
For Action
Approved on Consent Agenda
Call of the Wards
CM1.Page 29 of 286
Ward
1:
Thanked J.A. Johnson for their amazing resurfacing project done near Sherman
Ave.
Watch
Ward
2:
Shared his condolences to the family of Hecky Powell and everyone who has lost
someone to COVID-19. Congratulations to the Class of 2020.
Watch
Ward
3:
Shared her congratulations to the Class of 2020. Also expressed her deep
condolences to the family of Hecky Powell.
Watch
Ward
4:
Shared his remembrance of Hecky Powell, a beloved Evanston resident and
leader.
Watch
Ward
5:
Looking forward to the celebration honoring the life of Hecky Powell. There will be
a 5th Ward virtual meeting on May 27 starting at 7:00 p.m. Thanks to everyone
who attended the reparations meeting.
Watch
Ward
6:
No Report Watch
Ward
7:
No Report Watch
Ward
8:
Thanked Chief Cook and the Traffic Bureau for the way they handled the
procession for Hecky Powell.
Watch
Ward
9:
Food pantry at James Park on May 27 from 11 a.m. to 12:30 p.m. Shared her
condolences to anyone in Evanston who’s lost someone to COVID-19.
Watch
Adjournment
Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote
the meeting was adjourned.
CM1.Page 30 of 286
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Tera Davis, Accounts Payable Coordinator
CC: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Approval of the City of Evanston Payroll and Bills List
Date: June 8, 2020
Recommended Action:
Staff recommends City Council approval of the City of Evanston Payroll for the period of May
11, 2020, through May 24, 2020, in the amount of $2,471,824.96, Bills List f or June 09, 2020,
in the amount of $6,547,120.34.
Council Action:
For Action
Summary:
Payroll – May 11, 2020 through May 24, 2020 $2,471,824.96
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – June 9, 2020 $6,547,120.34
General Fund Amount – Bills list $ 81,230.64
Supplemental List - $ 144,335.68
$ 225,566.32
TOTAL AMOUNT OF BILLS LIST & PAYROLL $9,018,945.30
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid a penalty, or to take advantage of early payment discounts.
Attachments:
06.09.2020 BILLS LIST FY20
A1.Page 31 of 286
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
259711 - EYE MED VISION CARE 06/09/2020 06/09/2020 3,972.30
Invoice Transactions 1 $3,972.30
123581 - GUARDIAN 06/09/2020 06/09/2020 18,688.38
106088 - METLIFE SMALL BUSINESS CENTER 06/09/2020 06/09/2020 23,853.67
Invoice Transactions 2 $42,542.05
14726 - COPENHAVER CONSTRUCTION *06/09/2020 06/09/2020 (10,834.45)
Invoice Transactions 1 ($10,834.45)
297082 - MUNICIPAL CODE CORPORATION 06/09/2020 06/09/2020 7,409.84
Invoice Transactions 1 $7,409.84
Invoice Transactions 1 $7,409.84
Invoice Transactions 1 $7,409.84
17454 - CHICAGO WATER AND FIRE 06/09/2020 06/09/2020 400.00
322695 - ECO-CLEAN MAINTENANCE 06/09/2020 06/09/2020 2,730.00
Invoice Transactions 2 $3,130.00
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 06/09/2020 06/09/2020 25.40
13413 - EMERGENT SAFETY SUPPLY 06/09/2020 06/09/2020 7.00
Invoice Transactions 2 $32.40
Invoice Transactions 4 $3,162.40
104738 - SIKICH LLP 06/09/2020 06/09/2020 50,000.00
Invoice Transactions 1 $50,000.00
Invoice Transactions 1 $50,000.00
Invoice Transactions 5 $53,162.40
15421 - ROYAL REPORTING SERVICES, INC.06/09/2020 06/09/2020 1,336.00
15421 - ROYAL REPORTING SERVICES, INC.06/09/2020 06/09/2020 788.00
15421 - ROYAL REPORTING SERVICES, INC.06/09/2020 06/09/2020 1,252.00
15421 - ROYAL REPORTING SERVICES, INC.06/09/2020 06/09/2020 1,279.00
Invoice Transactions 4 $4,655.00
106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 06/09/2020 06/09/2020 974.08
106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 06/09/2020 06/09/2020 992.18
106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 06/09/2020 06/09/2020 974.08
106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 06/09/2020 06/09/2020 945.00
Invoice Transactions 4 $3,885.34
Invoice Transactions 8 $8,540.34
Invoice Transactions 8 $8,540.34
14093 - VERIZON NETWORKFLEET, INC.06/09/2020 06/09/2020 132.65
Invoice Transactions 1 $132.65
Invoice Transactions 1 $132.65
16228 - ANDY FRAIN SERVICES, INC.06/09/2020 06/09/2020 10,345.79
Invoice Transactions 1 $10,345.79
Invoice Transactions 1 $10,345.79
105150 - THYSSENKRUPP ELEVATOR 06/09/2020 06/09/2020 619.68
12792 - UNIFIRST CORPORATION 06/09/2020 06/09/2020 82.37
12792 - UNIFIRST CORPORATION 06/09/2020 06/09/2020 82.37
Invoice Transactions 3 $784.42
100162 - ALARM DETECTION SYSTEMS, INC.06/09/2020 06/09/2020 371.28
100599 - ASSA ABLOY ENTRANCE SOLUTIONS 06/09/2020 06/09/2020 1,779.84
322695 - ECO-CLEAN MAINTENANCE 06/09/2020 06/09/2020 1,248.00
322695 - ECO-CLEAN MAINTENANCE 06/09/2020 06/09/2020 1,248.00
10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 06/09/2020 06/09/2020 212.00
10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 06/09/2020 06/09/2020 163.84
104729 - SIEMENS INDUSTRY, INC.06/09/2020 06/09/2020 14,600.00
14093 - VERIZON NETWORKFLEET, INC.06/09/2020 06/09/2020 100.00
Invoice Transactions 8 $19,722.96
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/09/2020 06/09/2020 206.05
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/09/2020 06/09/2020 80.80
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/09/2020 06/09/2020 417.95
Invoice Transactions 3 $704.80
Invoice Transactions 14 $21,212.18
Invoice Transactions 16 $31,690.62
15401 - THE BLUEPRINT SHOPPE, INC.06/09/2020 06/09/2020 25.90
15401 - THE BLUEPRINT SHOPPE, INC.06/09/2020 06/09/2020 10.50
Invoice Transactions 2 $36.40
Invoice Transactions 2 $36.40
16407 - EVANSTON GATEWAY, LLC 06/09/2020 06/09/2020 (122,322.39)
Invoice Transactions 1 ($122,322.39)
14093 - VERIZON NETWORKFLEET, INC.06/09/2020 06/09/2020 151.60
Invoice Transactions 1 $151.60
10187 - RUDNY HOWARD 06/09/2020 06/09/2020 100.00
Invoice Transactions 1 $100.00
Accounts Payable by G/L Distribution Report
G/L Date Range 06/09/20 - 06/09/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.09.2020
Account 62295 - TRAINING & TRAVEL Totals
AVL TRACKERS
Account 62236 - SOFTWARE MAINTENANCE Totals
Account 62295 - TRAINING & TRAVEL
RUDNY - CONTINUING ED FOR CEU'S
Account 52080 - BUILDING PERMITS
*TIF ELIGIBLE EXPENSES REIMB. 128-32 CHICAGO AVE
Account 52080 - BUILDING PERMITS Totals
Account 62236 - SOFTWARE MAINTENANCE
Account 62210 - PRINTING Totals
Business Unit 2105 - PLANNING & ZONING Totals
Business Unit 2126 - BUILDING INSPECTION SERVICES
Department 21 - COMMUNITY DEVELOPMENT
Business Unit 2105 - PLANNING & ZONING
Account 62210 - PRINTING
POSTCARD NOTICE - 1037 RIDGE AVE
POSTCARD NOTICE - 2763 EASTWOOD
Account 65040 - JANITORIAL SUPPLIES Totals
Business Unit 1950 - FACILITIES Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
SECURITY SERVICES AT RECYCLING CENTER
SECURITY PROTECTION AT FIRE STATION 4
BAS FOR THE POLICE HEADQUARTERS
AVL TRACKERS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
ALARM SYSTEM FOR ANIMAL SHELTER
ANNUAL WORK FOR CIVIC CENTER ELEVATORS
CLEANING SERVICES
CLEANING SERVICES
Account 62225 - BLDG MAINTENANCE SERVICES
ELEVATOR REPAIRS AT FIRE STATION 5
MATS FOR SERVICE CENTER
MATS FOR SERVICE CENTER
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 1942 - SCHOOL CROSSING GUARDS Totals
Business Unit 1950 - FACILITIES
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals
Business Unit 1942 - SCHOOL CROSSING GUARDS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
CROSSING GUARD SERVICES - 2020
Department 19 - ADMINISTRATIVE SERVICES
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 1705 - LEGAL ADMINISTRATION Totals
Department 17 - LAW Totals
WEST INFORMATION CHARGES APR20
WEST INFORMATION CHARGES MAR20
WEST INFORMATION CHARGES FEB20
WESTLAW SUBSCRIPTION
Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals
TRANSCRIPTION SERVICES - 10.24.18 BOARD OF ETHICS
TRANSCRIPTION SERVICES - 12.3.18 RULES COMMITTEE
Account 62130 - LEGAL SERVICES-GENERAL Totals
Account 65010 - BOOKS, PUBLICATIONS, MAPS
Department 17 - LAW
Business Unit 1705 - LEGAL ADMINISTRATION
Account 62130 - LEGAL SERVICES-GENERAL
TRANSCRIPTION SERVICES - 11.20.18 BOARD OF ETHICS
TRANSCRIPTION SERVICES - 8.21.18 BOARD OF ETHICS
Account 62110 - AUDITING Totals
Business Unit 1570 - ACCOUNTING Totals
Department 15 - CITY MANAGER'S OFFICE Totals
Business Unit 1520 - EMERGENCY OPERATIONS CENTER Totals
Business Unit 1570 - ACCOUNTING
Account 62110 - AUDITING
PROGRESS BILLING- AUDIT YEAR END 2019
Account 65090 - SAFETY EQUIPMENT
EOC SUPPLIES
COVID-19 SAFETY SUPPLIES
Account 65090 - SAFETY EQUIPMENT Totals
LOCKUP/SQUAD CLEANING SERVICE (COVID19)
CLEANING SERVICE
Account 62355 - LAUNDRY/OTHER CLEANING Totals
Department 14 - CITY CLERK Totals
Department 15 - CITY MANAGER'S OFFICE
Business Unit 1520 - EMERGENCY OPERATIONS CENTER
Account 62355 - LAUNDRY/OTHER CLEANING
ELECTRONIC UPDATE PAGES
Account 62457 - CODIFICATION SERVICES Totals
Business Unit 1400 - CITY CLERK Totals
Invoice Description
Fund 100 - GENERAL FUND
Account 21639 - VISION INSURANCE DEDUCTI
Account 41307 - RESERVE - L.E.P. VIOLATION FINES Totals
Department 14 - CITY CLERK
Business Unit 1400 - CITY CLERK
Account 62457 - CODIFICATION SERVICES
METLIFE MONTHLY INVOICE
Account 21640 - DENTAL INSURANCE Totals
Account 41307 - RESERVE - L.E.P. VIOLATION FINES
BID #17-05 FOUNTAIN SQUARE RENOVATIONS
EYEMED MONTHLY INVOICE
Account 21639 - VISION INSURANCE DEDUCTI Totals
Account 21640 - DENTAL INSURANCE
GUARDIAN DENTAL MONTHLY INVOICE
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A1.Page 32 of 286
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
G/L Date Range 06/09/20 - 06/09/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.09.2020
Invoice Description
101631 - ELEVATOR INSPECTION SERVICE 06/09/2020 06/09/2020 50.00
Invoice Transactions 1 $50.00
Invoice Transactions 4 ($122,020.79)
101187 - CONNECTIONS FOR THE HOMELESS 06/09/2020 06/09/2020 15,595.89
Invoice Transactions 1 $15,595.89
Invoice Transactions 1 $15,595.89
Invoice Transactions 7 ($106,388.50)
103460 - MINUTEMAN PRESS 06/09/2020 06/09/2020 340.91
103460 - MINUTEMAN PRESS 06/09/2020 06/09/2020 219.51
Invoice Transactions 2 $560.42
Invoice Transactions 2 $560.42
17431 - DRONEUP. LLC 06/09/2020 06/09/2020 1,598.00
Invoice Transactions 1 $1,598.00
101350 - W S DARLEY & CO 06/09/2020 06/09/2020 459.00
Invoice Transactions 1 $459.00
Invoice Transactions 2 $2,057.00
206940 - ULINE 06/09/2020 06/09/2020 188.39
Invoice Transactions 1 $188.39
Invoice Transactions 1 $188.39
322695 - ECO-CLEAN MAINTENANCE 06/09/2020 06/09/2020 2,925.00
322695 - ECO-CLEAN MAINTENANCE 06/09/2020 06/09/2020 2,925.00
Invoice Transactions 2 $5,850.00
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/09/2020 06/09/2020 878.50
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/09/2020 06/09/2020 104.90
Invoice Transactions 2 $983.40
102137 - GRAINGER, INC., W.W.06/09/2020 06/09/2020 39.84
103195 - MARK VEND COMPANY 06/09/2020 06/09/2020 105.32
Invoice Transactions 2 $145.16
Invoice Transactions 6 $6,978.56
Invoice Transactions 11 $9,784.37
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 71.90
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 71.90
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 78.00
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 42.95
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 25.95
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 81.90
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 186.80
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 35.95
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 23.95
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 19.95
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 23.95
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 23.95
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 39.90
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 15.95
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 109.90
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 90.50
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 55.95
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 80.75
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 50.95
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 19.95
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 204.75
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 134.85
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 23.95
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 23.95
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 48.90
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 185.85
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 105.90
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 47.90
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 23.95
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 23.95
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 39.90
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 15.95
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 23.95
11435 - TODAY'S UNIFORMS INC. 06/09/2020 06/09/2020 298.50
Invoice Transactions 34 $2,353.25
102277 - HASTINGS AIR-ENERGY CONTROL 06/09/2020 06/09/2020 215.95
Invoice Transactions 1 $215.95
294626 - ARTISTIC ENGRAVING 06/09/2020 06/09/2020 180.99
Invoice Transactions 1 $180.99
Invoice Transactions 36 $2,750.19
322695 - ECO-CLEAN MAINTENANCE 06/09/2020 06/09/2020 570.00
322695 - ECO-CLEAN MAINTENANCE 06/09/2020 06/09/2020 570.00
Invoice Transactions 2 $1,140.00
105793 - BOUND TREE MEDICAL, LLC 06/09/2020 06/09/2020 535.00
Invoice Transactions 1 $535.00
155125 - J & L ENGRAVING 06/09/2020 06/09/2020 49.25
Invoice Transactions 1 $49.25
SAFETY SUPPLIES
Account 65090 - SAFETY EQUIPMENT Totals
Account 65625 - FURNITURE & FIXTURES
Account 65075 - MEDICAL & LAB SUPPLIES
EMS SUPPLIES
Account 65075 - MEDICAL & LAB SUPPLIES Totals
Account 65090 - SAFETY EQUIPMENT
Business Unit 2315 - FIRE SUPPRESSION
Account 62430 - CUSTODIAL CONTRACT SERVICES
CLEANING SERVICES
CLEANING SERVICES
Account 62430 - CUSTODIAL CONTRACT SERVICES Totals
Account 65125 - OTHER COMMODITIES
BADGES
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2305 - FIRE MGT & SUPPORT Totals
Account 65050 - BLDG MAINTENANCE MATERIAL
EXHAUST REPAIR
Account 65050 - BLDG MAINTENANCE MATERIAL Totals
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
Account 65020 - CLOTHING Totals
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
Department 22 - POLICE Totals
Department 23 - FIRE MGMT & SUPPORT
Business Unit 2305 - FIRE MGT & SUPPORT
Account 65020 - CLOTHING
COFFEE CUPS/FILTER
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2295 - BUILDING MANAGEMENT Totals
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65125 - OTHER COMMODITIES
LIGHT BULBS
CLEANING SERVICES
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Business Unit 2291 - PROPERTY BUREAU Totals
Business Unit 2295 - BUILDING MANAGEMENT
Account 62225 - BLDG MAINTENANCE SERVICES
CLEANING SERVICES
Business Unit 2291 - PROPERTY BUREAU
Account 65125 - OTHER COMMODITIES
PROPERTY SUPPLIES
Account 65125 - OTHER COMMODITIES Totals
UNMANNED AERIAL VEHICLE (UAV)
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION Totals
Account 62295 - TRAINING & TRAVEL
PUBLIC SAFETY DRONE PILOT (GRANT REIMBURSEMENT)
Account 62295 - TRAINING & TRAVEL Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
Account 62210 - PRINTING Totals
Business Unit 2205 - POLICE ADMINISTRATION Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION
Department 22 - POLICE
Business Unit 2205 - POLICE ADMINISTRATION
Account 62210 - PRINTING
PRINTING SERVICES - ENVELOPES
PRINTING SERVICES - INCIDENT CARDS
Account 67110 - CONNECTIONS FOR THE HOMELESS Totals
Business Unit 2128 - EMERGENCY SOLUTIONS GRANT Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Business Unit 2126 - BUILDING INSPECTION SERVICES Totals
Business Unit 2128 - EMERGENCY SOLUTIONS GRANT
Account 67110 - CONNECTIONS FOR THE HOMELESS
ESG GRANT DISBURSEMENT FOR APRIL
Account 62425 - ELEVATOR CONTRACT COSTS
ELEVATOR INSPECTION
Account 62425 - ELEVATOR CONTRACT COSTS Totals
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A1.Page 33 of 286
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
G/L Date Range 06/09/20 - 06/09/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.09.2020
Invoice Description
222383 - TEAM REIL, INC.06/09/2020 06/09/2020 927.00
Invoice Transactions 1 $927.00
Invoice Transactions 5 $2,651.25
Invoice Transactions 41 $5,401.44
314306 - CINTAS CORPORATION #2 06/09/2020 06/09/2020 68.47
Invoice Transactions 1 $68.47
308895 - ROSE PEST SOLUTIONS 06/09/2020 06/09/2020 6,240.00
Invoice Transactions 1 $6,240.00
14093 - VERIZON NETWORKFLEET, INC.06/09/2020 06/09/2020 151.60
Invoice Transactions 1 $151.60
Invoice Transactions 3 $6,460.07
Invoice Transactions 3 $6,460.07
14093 - VERIZON NETWORKFLEET, INC.06/09/2020 06/09/2020 94.75
Invoice Transactions 1 $94.75
Invoice Transactions 1 $94.75
15844 - DUAL TEMP COMPANIES OF IL 06/09/2020 06/09/2020 3,685.28
15844 - DUAL TEMP COMPANIES OF IL 06/09/2020 06/09/2020 3,685.28
15844 - DUAL TEMP COMPANIES OF IL 06/09/2020 06/09/2020 942.80
15844 - DUAL TEMP COMPANIES OF IL 06/09/2020 06/09/2020 2,198.20
15844 - DUAL TEMP COMPANIES OF IL 06/09/2020 06/09/2020 3,685.28
15844 - DUAL TEMP COMPANIES OF IL 06/09/2020 06/09/2020 3,685.28
Invoice Transactions 6 $17,882.12
103744 - NICOR 06/09/2020 06/09/2020 1,241.38
Invoice Transactions 1 $1,241.38
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/09/2020 06/09/2020 258.94
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/09/2020 06/09/2020 115.60
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/09/2020 06/09/2020 42.39
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/09/2020 06/09/2020 46.40
Invoice Transactions 4 $463.33
Invoice Transactions 11 $19,586.83
14608 - ROBOTHINK, LLC 06/09/2020 06/09/2020 675.00
Invoice Transactions 1 $675.00
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/09/2020 06/09/2020 214.01
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/09/2020 06/09/2020 340.62
Invoice Transactions 2 $554.63
Invoice Transactions 3 $1,229.63
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/09/2020 06/09/2020 211.24
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/09/2020 06/09/2020 58.30
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/09/2020 06/09/2020 373.70
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/09/2020 06/09/2020 76.65
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/09/2020 06/09/2020 53.50
Invoice Transactions 5 $773.39
Invoice Transactions 5 $773.39
100401 - COMCAST CABLE 06/09/2020 06/09/2020 216.43
Invoice Transactions 1 $216.43
315915 - AMERICAN TAXI DISPATCH, INC.06/09/2020 06/09/2020 20.00
Invoice Transactions 1 $20.00
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/09/2020 06/09/2020 467.90
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 06/09/2020 06/09/2020 152.86
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 06/09/2020 06/09/2020 121.53
Invoice Transactions 3 $742.29
Invoice Transactions 5 $978.72
14093 - VERIZON NETWORKFLEET, INC.06/09/2020 06/09/2020 37.90
Invoice Transactions 1 $37.90
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/09/2020 06/09/2020 362.08
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/09/2020 06/09/2020 199.25
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/09/2020 06/09/2020 108.62
Invoice Transactions 3 $669.95
103883 - OFFICE DEPOT 06/09/2020 06/09/2020 40.79
Invoice Transactions 1 $40.79
Invoice Transactions 5 $748.64
14093 - VERIZON NETWORKFLEET, INC.06/09/2020 06/09/2020 18.95
Invoice Transactions 1 $18.95
Invoice Transactions 1 $18.95
14093 - VERIZON NETWORKFLEET, INC.06/09/2020 06/09/2020 56.85
Invoice Transactions 1 $56.85
Invoice Transactions 1 $56.85Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION
Account 62490 - OTHER PROGRAM COSTS
AVL TRACKERS
Account 62490 - OTHER PROGRAM COSTS Totals
Account 62490 - OTHER PROGRAM COSTS
AVL TRACKERS
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 3095 - CROWN ICE RINK Totals
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 3080 - BEACHES Totals
Business Unit 3095 - CROWN ICE RINK
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 62490 - OTHER PROGRAM COSTS Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals
Business Unit 3080 - BEACHES
Account 62490 - OTHER PROGRAM COSTS
AVL TRACKERS
JANITORIAL SUPPLIES-LEVY
JANITORIAL SUPPLIES-LEVY
JANITORIAL SUPPLIES LEVY
Account 65040 - JANITORIAL SUPPLIES Totals
Account 62695 - COUPON PMTS-CAB SUBSIDY
TAXI RIDE PROGRAM
Account 62695 - COUPON PMTS-CAB SUBSIDY Totals
Account 65040 - JANITORIAL SUPPLIES
Business Unit 3055 - LEVY CENTER SENIOR SERVICES
Account 62511 - ENTERTAIN/PERFORMER SERV
COMMUNICATION CHARGES
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals
INSTRUCTION OF ONLINE VIDEO GAME CLASS
Account 62505 - INSTRUCTOR SERVICES Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Business Unit 3030 - CROWN COMMUNITY CENTER Totals
Business Unit 3035 - CHANDLER COMMUNITY CENTER
Account 62505 - INSTRUCTOR SERVICES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 65040 - JANITORIAL SUPPLIES
ICE REFRIGERATION SYSTEM MAINTENANCE AT CROWN
ICE REFRIGERATION SYSTEM MAINTENANCE AT CROWN
ICE REFRIGERATION SYSTEM MAINTENANCE AT CROWN
Account 62251 - CROWN CENTER SYSTEMS REPAIR Totals
Business Unit 3030 - CROWN COMMUNITY CENTER
Account 62251 - CROWN CENTER SYSTEMS REPAIR
ICE REFRIGERATION SYSTEM MAINTENANCE AT CROWN
ICE REFRIGERATION SYSTEM MAINTENANCE AT CROWN
ICE REFRIGERATION SYSTEM MAINTENANCE AT CROWN
AVL TRACKERS
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 3020 - REC GENERAL SUPPORT Totals
Department 24 - HEALTH Totals
Department 30 - PARKS, REC. AND COMMUNITY SERV.
Business Unit 3020 - REC GENERAL SUPPORT
Account 62490 - OTHER PROGRAM COSTS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH Totals
Account 62606 - RODENT CONTROL CONTRACT
RODENT CONTROL SERVICES MAY 2020
Account 62606 - RODENT CONTROL CONTRACT Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
Department 24 - HEALTH
Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH
Account 62477 - PHEP GRANT-EXPENSE
FIRST AID KIT SUPPLIES
Account 62477 - PHEP GRANT-EXPENSE Totals
Account 65625 - FURNITURE & FIXTURES Totals
Business Unit 2315 - FIRE SUPPRESSION Totals
Department 23 - FIRE MGMT & SUPPORT Totals
RESURE PWC SUPPLIES
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A1.Page 34 of 286
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
G/L Date Range 06/09/20 - 06/09/20
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.09.2020
Invoice Description
151986 - CINTAS CORPORATION #769 06/09/2020 06/09/2020 35.00
Invoice Transactions 1 $35.00
103744 - NICOR 06/09/2020 06/09/2020 340.56
Invoice Transactions 1 $340.56
Invoice Transactions 2 $375.56
102140 - GRAND STAGE CO.06/09/2020 06/09/2020 119.00
Invoice Transactions 1 $119.00
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/09/2020 06/09/2020 1,070.82
Invoice Transactions 1 $1,070.82
Invoice Transactions 2 $1,189.82
Invoice Transactions 36 $25,053.14
14093 - VERIZON NETWORKFLEET, INC.06/09/2020 06/09/2020 1,200.00
Invoice Transactions 1 $1,200.00
101063 - CINTAS FIRST AID & SUPPLY 06/09/2020 06/09/2020 158.89
101063 - CINTAS FIRST AID & SUPPLY 06/09/2020 06/09/2020 94.53
Invoice Transactions 2 $253.42
Invoice Transactions 3 $1,453.42
101106 - CLESEN WHOLESALE 06/09/2020 06/09/2020 296.50
101106 - CLESEN WHOLESALE 06/09/2020 06/09/2020 489.50
101106 - CLESEN WHOLESALE 06/09/2020 06/09/2020 507.60
101106 - CLESEN WHOLESALE 06/09/2020 06/09/2020 201.00
Invoice Transactions 4 $1,494.60
Invoice Transactions 4 $1,494.60
120248 - ELCAST LIGHTING 06/09/2020 06/09/2020 1,489.00
Invoice Transactions 1 $1,489.00
Invoice Transactions 1 $1,489.00
Invoice Transactions 8 $4,437.02
Invoice Transactions 143 $81,230.64Fund 100 - GENERAL FUND Totals
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Business Unit 4330 - GREENWAYS Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT
Account 65070 - OFFICE/OTHER EQT MTN MATL
STREET LIGHT FIXTURE REPAIRS
PLANTS ST. PAUL
PLANTS POTS
PLANTS HOBART
Account 65005 - AGRI/BOTANICAL SUPPLIES Totals
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals
Business Unit 4330 - GREENWAYS
Account 65005 - AGRI/BOTANICAL SUPPLIES
PLANTS PHILBRICK PARK
Account 65090 - SAFETY EQUIPMENT
FIRST AID CABINET MAINTENANCE
FIRST AID CABINET MAINTENANCE
Account 65090 - SAFETY EQUIPMENT Totals
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals
Department 30 - PARKS, REC. AND COMMUNITY SERV. Totals
Department 40 - PUBLIC WORKS AGENCY
Account 62245 - OTHER EQMT MAINTENANCE Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals
Business Unit 3710 - NOYES CULTURAL ARTS CENTER
Account 62245 - OTHER EQMT MAINTENANCE
STAGE LIGHTING FIXTURE EVALUATION
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
MAT SERVICE GIBBS
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A1.Page 35 of 286
200 MOTOR FUEL TAX FUND
Vendor G/L Date Payment Date Invoice Amount
101143 - COMED 06/09/2020 06/09/2020 754.71
Invoice Transactions 1 $754.71
Invoice Transactions 1 $754.71
Invoice Transactions 1 $754.71
Invoice Transactions 1 $754.71
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 200 - MOTOR FUEL TAX FUND Totals
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION
Account 64006 - LIGHTING
UTILITIES: COMED
Account 64006 - LIGHTING Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.09.2020
Invoice Description
Fund 200 - MOTOR FUEL TAX FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
G/L Date Range 06/09/20 - 06/09/20
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205 EMERGENCY TELEPHONE (E911)
Vendor G/L Date Payment Date Invoice Amount
103536 - MOTOROLA SOLUTIONS, INC.06/09/2020 06/09/2020 186,669.70
Invoice Transactions 1 $186,669.70
Invoice Transactions 1 $186,669.70
Invoice Transactions 1 $186,669.70
Invoice Transactions 1 $186,669.70
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals
Department 22 - POLICE Totals
Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM
Account 65515 - OTHER IMPROVEMENTS
CALLWORKS 9-1-1 PHONE SYSTEM CALLSTATION SOLUTION
Account 65515 - OTHER IMPROVEMENTS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.09.2020
Invoice Description
Fund 205 - EMERGENCY TELEPHONE (E911) FUND
Department 22 - POLICE
Accounts Payable by G/L Distribution Report
G/L Date Range 06/09/20 - 06/09/20
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220 CDBG LOAN FUND
Vendor G/L Date Payment Date Invoice Amount
13567 - ARBORGREEN TREE SERVICE INC.06/09/2020 06/09/2020 1,900.00
Invoice Transactions 1 $1,900.00
Invoice Transactions 1 $1,900.00
Invoice Transactions 1 $1,900.00
Invoice Transactions 1 $1,900.00
Business Unit 5280 - CD LOAN Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 220 - CDBG LOAN FUND Totals
Business Unit 5280 - CD LOAN
Account 65535 - REHAB LOANS
HOUSING REHAB - CLIENT 0275 - TREE REMOVAL
Account 65535 - REHAB LOANS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.09.2020
Invoice Description
Fund 220 - CDBG LOAN FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
G/L Date Range 06/09/20 - 06/09/20
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240 HOME FUND
Vendor G/L Date Payment Date Invoice Amount
101187 - CONNECTIONS FOR THE HOMELESS 06/09/2020 06/09/2020 19,746.49
Invoice Transactions 1 $19,746.49
Invoice Transactions 1 $19,746.49
Invoice Transactions 1 $19,746.49
Invoice Transactions 1 $19,746.49
Business Unit 5430 - HOME FUND Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 240 - HOME FUND Totals
Business Unit 5430 - HOME FUND
Account 65535 - REHAB LOANS
TBRA DISBURSEMENT FOR APRIL
Account 65535 - REHAB LOANS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.09.2020
Invoice Description
Fund 240 - HOME FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
G/L Date Range 06/09/20 - 06/09/20
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330 HOWARD-RIDGE TIF FUND
Vendor G/L Date Payment Date Invoice Amount
16407 - EVANSTON GATEWAY, LLC 06/09/2020 06/09/2020 372,389.74
Invoice Transactions 1 $372,389.74
Invoice Transactions 1 $372,389.74
Invoice Transactions 1 $372,389.74
Invoice Transactions 1 $372,389.74
Business Unit 5860 - HOWARD RIDGE TIF Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 330 - HOWARD-RIDGE TIF FUND Totals
Business Unit 5860 - HOWARD RIDGE TIF
Account 62483 - DEVELOPER FEES
*TIF ELIGIBLE EXPENSES REIMB. 128-32 CHICAGO AVE
Account 62483 - DEVELOPER FEES Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.09.2020
Invoice Description
Fund 330 - HOWARD-RIDGE TIF FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
G/L Date Range 06/09/20 - 06/09/20
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415 CAPITAL IMPROVEMENTS FUND
Vendor G/L Date Payment Date Invoice Amount
14726 - COPENHAVER CONSTRUCTION *06/09/2020 06/09/2020 273,621.91
Invoice Transactions 1 $273,621.91
Invoice Transactions 1 $273,621.91
16073 - PATRICK ENGINEERING, INC.*06/09/2020 06/09/2020 9,070.31
Invoice Transactions 1 $9,070.31
Invoice Transactions 1 $9,070.31
104927 - STANLEY CONSULTANTS INC.*06/09/2020 06/09/2020 11,928.12
104927 - STANLEY CONSULTANTS INC.*06/09/2020 06/09/2020 25,783.39
11508 - TERRA ENGINEERING, LTD *06/09/2020 06/09/2020 3,267.25
Invoice Transactions 3 $40,978.76
176213 - TESKA ASSOCIATES, INC.*06/09/2020 06/09/2020 2,746.72
176213 - TESKA ASSOCIATES, INC.*06/09/2020 06/09/2020 3,475.00
Invoice Transactions 2 $6,221.72
Invoice Transactions 5 $47,200.48
171301 - G.A. JOHNSON AND SON 06/09/2020 06/09/2020 18,180.00
Invoice Transactions 1 $18,180.00
Invoice Transactions 1 $18,180.00
104995 - B.H. SUHR & COMPANY, INC.06/09/2020 06/09/2020 750.00
11508 - TERRA ENGINEERING, LTD *06/09/2020 06/09/2020 22,932.26
Invoice Transactions 2 $23,682.26
Invoice Transactions 2 $23,682.26
Invoice Transactions 10 $371,754.96
Invoice Transactions10 $371,754.96
Business Unit 4117 - 2017 GO BOND ISSUANCE
Account 65515 - OTHER IMPROVEMENTS
BID #17-05 FOUNTAIN SQUARE RENOVATIONS
Account 65515 - OTHER IMPROVEMENTS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.09.2020
Invoice Description
Fund 415 - CAPITAL IMPROVEMENTS FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
G/L Date Range 06/09/20 - 06/09/20
Account 62145 - ENGINEERING SERVICES Totals
Business Unit 4118 - 2018 GO BOND CAPITAL Totals
Business Unit 4119 - 2019 GO BOND CAPITAL
Business Unit 4117 - 2017 GO BOND ISSUANCE Totals
Business Unit 4118 - 2018 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
MAIN STREET IMPROVEMENT PROJECT PHASE I ENGINEERING
Account 65515 - OTHER IMPROVEMENTS
HARBERT PARK RENOVATIONS - CONSULTING SERVICES
HARBERT PARK RENOVATIONS - CONSULTING SERVICES
Account 65515 - OTHER IMPROVEMENTS Totals
Account 62145 - ENGINEERING SERVICES
MAIN ST CORRIDOR IMPROVEMENTS ENGINEERING SERVICES
CENTRAL ST BRIDGE PHASE II ENGINEERING SRVS RESOLUTION
EMERSON ST TRAFFIC SIGNALS ENGINEERING SERVICE
Account 62145 - ENGINEERING SERVICES Totals
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4120 - 2020 GO BOND CAPITAL Totals
Business Unit 4219 - NON-BOND CAPITAL
Business Unit 4119 - 2019 GO BOND CAPITAL Totals
Business Unit 4120 - 2020 GO BOND CAPITAL
Account 65515 - OTHER IMPROVEMENTS
LEVY CENTER VESTIBULE PORCELAIN TILE
Business Unit 4219 - NON-BOND CAPITAL Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 415 - CAPITAL IMPROVEMENTS FUND Totals
Account 62145 - ENGINEERING SERVICES
EVANSTON ALLEY EASEMENT - 1712 EMERSON
EMERSON ST TRAFFIC SIGNALS ENGINEERING SERVICE
Account 62145 - ENGINEERING SERVICES Totals
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416 CROWN CONSTRUCTION FUND
Vendor G/L Date Payment Date Invoice Amount
10546 - SUPERIOR INDUSTRIAL SUPPLY 06/09/2020 06/09/2020 10,774.50
285559 - BULLEY & ANDREWS, LLC *06/09/2020 06/09/2020 1,445,089.06
184851 - ENVIRONMENTAL GROUP SERVICES, LTD 06/09/2020 06/09/2020 2,500.00
184851 - ENVIRONMENTAL GROUP SERVICES, LTD 06/09/2020 06/09/2020 1,300.00
184851 - ENVIRONMENTAL GROUP SERVICES, LTD 06/09/2020 06/09/2020 2,500.00
184851 - ENVIRONMENTAL GROUP SERVICES, LTD 06/09/2020 06/09/2020 2,500.00
Invoice Transactions 6 $1,464,663.56
Invoice Transactions 6 $1,464,663.56
Invoice Transactions 6 $1,464,663.56
Invoice Transactions6 $1,464,663.56
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.09.2020
Invoice Description
Fund 416 - CROWN CONSTRUCTION FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
G/L Date Range 06/09/20 - 06/09/20
Business Unit 4160 - CROWN CONSTRUCTION PROJECT
Account 65515 - OTHER IMPROVEMENTS
ROBERT CROWN FLOOR SCRUBBERS
ROBERT CROWN CONSTRUCTION MANAGER SERVICES
ROBERT CROWN AMBIENT AIR MONITORING - SINGLE SOURCE
Business Unit 4160 - CROWN CONSTRUCTION PROJECT Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 416 - CROWN CONSTRUCTION FUND Totals
ROBERT CROWN AMBIENT AIR MONITORING - SINGLE SOURCE
ROBERT CROWN AMBIENT AIR MONITORING - SINGLE SOURCE
ROBERT CROWN AMBIENT AIR MONITORING - SINGLE SOURCE
Account 65515 - OTHER IMPROVEMENTS Totals
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505 PARKING SYSTEM FUND
Vendor G/L Date Payment Date Invoice Amount
14093 - VERIZON NETWORKFLEET, INC.06/09/2020 06/09/2020 18.95
Invoice Transactions 1 $18.95
Invoice Transactions 1 $18.95
101143 - COMED 06/09/2020 06/09/2020 194.03
101143 - COMED 06/09/2020 06/09/2020 366.26
Invoice Transactions 2 $560.29
Invoice Transactions 2 $560.29
105150 - THYSSENKRUPP ELEVATOR 06/09/2020 06/09/2020 8,830.44
Invoice Transactions 1 $8,830.44
Invoice Transactions 1 $8,830.44
12366 - AUTOMATED PARKING TECHNOLOGIES 06/09/2020 06/09/2020 150.00
Invoice Transactions 1 $150.00
103744 - NICOR 06/09/2020 06/09/2020 126.59
Invoice Transactions 1 $126.59
Invoice Transactions 2 $276.59
Invoice Transactions 6 $9,686.27
Invoice Transactions6 $9,686.27
Business Unit 7005 - PARKING SYSTEM MGT
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.09.2020
Invoice Description
Fund 505 - PARKING SYSTEM FUND
Department 19 - ADMINISTRATIVE SERVICES
Accounts Payable by G/L Distribution Report
G/L Date Range 06/09/20 - 06/09/20
UTILITIES: COMED
Account 64005 - ELECTRICITY Totals
Business Unit 7015 - PARKING LOTS & METERS Totals
Business Unit 7005 - PARKING SYSTEM MGT Totals
Business Unit 7015 - PARKING LOTS & METERS
Account 64005 - ELECTRICITY
UTILITIES: COMED
Business Unit 7036 - SHERMAN GARAGE Totals
Business Unit 7037 - MAPLE GARAGE
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
GATE ARM REPAIR-MAPLE GARAGE 5/6/20
Business Unit 7036 - SHERMAN GARAGE
Account 62425 - ELEVATOR CONTRACT COSTS
SHERMAN GARAGE ELEVATOR MAINTENANCE CONTRACT 4/1/20-6/30/20
Account 62425 - ELEVATOR CONTRACT COSTS Totals
Business Unit 7037 - MAPLE GARAGE Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 505 - PARKING SYSTEM FUND Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
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510 WATER FUND
Vendor G/L Date Payment Date Invoice Amount
14093 - VERIZON NETWORKFLEET, INC.06/09/2020 06/09/2020 37.90
Invoice Transactions 1 $37.90
Invoice Transactions 1 $37.90
105394 - VERIZON WIRELESS 06/09/2020 06/09/2020 114.03
Invoice Transactions 1 $114.03
Invoice Transactions 1 $114.03
104753 - M.E. SIMPSON COMPANY INC 06/09/2020 06/09/2020 4,700.00
Invoice Transactions 1 $4,700.00
Invoice Transactions 1 $4,700.00
101143 - COMED 06/09/2020 06/09/2020 20.31
Invoice Transactions 1 $20.31
103744 - NICOR 06/09/2020 06/09/2020 69.41
Invoice Transactions 1 $69.41
17243 - WEG ELECTRIC CORP 06/09/2020 06/09/2020 60,000.00
Invoice Transactions 1 $60,000.00
Invoice Transactions 3 $60,089.72
217862 - ALEXANDER CHEMICAL CORPORATION 06/09/2020 06/09/2020 7,359.07
217862 - ALEXANDER CHEMICAL CORPORATION 06/09/2020 06/09/2020 2,220.00
217862 - ALEXANDER CHEMICAL CORPORATION 06/09/2020 06/09/2020 2,220.00
Invoice Transactions 3 $11,799.07
16213 - HAWKINS 06/09/2020 06/09/2020 8,347.70
16213 - HAWKINS 06/09/2020 06/09/2020 514.63
Invoice Transactions 2 $8,862.33
Invoice Transactions 5 $20,661.40
14901 - KARRA BARNES 06/09/2020 06/09/2020 7,610.00
Invoice Transactions 1 $7,610.00
Invoice Transactions 1 $7,610.00
14093 - VERIZON NETWORKFLEET, INC.06/09/2020 06/09/2020 170.55
Invoice Transactions 1 $170.55
13666 - BUILDERS ASPHALT, LLC 06/09/2020 06/09/2020 285.20
13666 - BUILDERS ASPHALT, LLC 06/09/2020 06/09/2020 188.48
13666 - BUILDERS ASPHALT, LLC 06/09/2020 06/09/2020 122.76
13666 - BUILDERS ASPHALT, LLC 06/09/2020 06/09/2020 299.46
13666 - BUILDERS ASPHALT, LLC 06/09/2020 06/09/2020 479.88
100780 - OZINGA CHICAGO RMC, INC.06/09/2020 06/09/2020 1,974.00
Invoice Transactions 6 $3,349.78
Invoice Transactions 7 $3,520.33
Invoice Transactions 19 $96,733.38
Invoice Transactions19 $96,733.38
Business Unit 4200 - WATER PRODUCTION
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.09.2020
Invoice Description
Fund 510 - WATER FUND
Department 40 - PUBLIC WORKS AGENCY
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 4205 - WATER PRODUCTION MAINTENANCE Totals
Business Unit 4208 - WATER BILLING
Business Unit 4200 - WATER PRODUCTION Totals
Business Unit 4205 - WATER PRODUCTION MAINTENANCE
Account 64540 - TELECOMMUNICATIONS - WIRELESS
COMMUNICATION CHARGES
Business Unit 4210 - PUMPING
Account 64005 - ELECTRICITY
UTILITIES: COMED
Account 64005 - ELECTRICITY Totals
Account 62245 - OTHER EQMT MAINTENANCE
SPRING 2020 LARGE METER TESTING
Account 62245 - OTHER EQMT MAINTENANCE Totals
Business Unit 4208 - WATER BILLING Totals
HIGH LIFT #6 MOTOR EXCITER REPLACEMENT
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
Business Unit 4210 - PUMPING Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 65070 - OFFICE/OTHER EQT MTN MATL
Account 65015 - CHEMICALS/ SALT Totals
Account 65070 - OFFICE/OTHER EQT MTN MATL
PARTS FOR HYDRO INSTRUMENTS CHLORINE EQUIPMENT
PARTS FOR HYDRO INSTRUMENTS CHLORINE EQUIPMENT
Business Unit 4220 - FILTRATION
Account 65015 - CHEMICALS/ SALT
LIQUID CHLORINE (PER SPEC)
HYDROFLUOROSILICIC ACID (PER SPEC)
LIQUID CHLORINE (PER SPEC)
Account 62185 - CONSULTING SERVICES
CMMS SPECIALIST CONSULTING SERVICES (YEAR 3)
Account 62185 - CONSULTING SERVICES Totals
Business Unit 4225 - WATER OTHER OPERATIONS Totals
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
Business Unit 4220 - FILTRATION Totals
Business Unit 4225 - WATER OTHER OPERATIONS
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 510 - WATER FUND Totals
Accounts Payable by G/L Distribution Report
G/L Date Range 06/09/20 - 06/09/20
FY2020 HOT MIX ASPHALT PURCHASE
FY2020 CONCRETE PURCHASE
Account 65051 - MATERIALS - STREETS DIVISION Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals
Account 65051 - MATERIALS - STREETS DIVISION
FY2020 HOT MIX ASPHALT PURCHASE
FY2020 HOT MIX ASPHALT PURCHASE
FY2020 HOT MIX ASPHALT PURCHASE
FY2020 HOT MIX ASPHALT PURCHASE
Business Unit 4540 - DISTRIBUTION MAINTENANCE
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
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513 WATER DEPR IMPRV&EXT. FUND
Vendor G/L Date Payment Date Invoice Amount
275720 - ALFRED BENESCH & COMPANY *06/09/2020 06/09/2020 60,426.57
106588 - CDM SMITH, INC.*06/09/2020 06/09/2020 47,372.88
Invoice Transactions 2 $107,799.45
Invoice Transactions 2 $107,799.45
Invoice Transactions 2 $107,799.45
Invoice Transactions2 $107,799.45
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.09.2020
Invoice Description
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND
Department 71 - UTILITIES
Accounts Payable by G/L Distribution Report
G/L Date Range 06/09/20 - 06/09/20
Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals
Department 71 - UTILITIES Totals
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals
Business Unit 7330 - WATER FUND DEP, IMP, EXT
Account 62145 - ENGINEERING SERVICES
30" DOWNTOWN TRANSMISSION FEEDER MAIN ENG SVCS
TREATED WATER STORAGE ENGINEERING
Account 62145 - ENGINEERING SERVICES Totals
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515 SEWER FUND
Vendor G/L Date Payment Date Invoice Amount
14093 - VERIZON NETWORKFLEET, INC.06/09/2020 06/09/2020 170.55
Invoice Transactions 1 $170.55
Invoice Transactions 1 $170.55
Invoice Transactions 1 $170.55
Invoice Transactions 1 $170.55
Business Unit 4530 - SEWER MAINTENANCE Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 515 - SEWER FUND Totals
Business Unit 4530 - SEWER MAINTENANCE
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.09.2020
Invoice Description
Fund 515 - SEWER FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
G/L Date Range 06/09/20 - 06/09/20
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520 SOLID WASTE FUND
Vendor G/L Date Payment Date Invoice Amount
104720 - SHRED ALL TRANSFER 06/09/2020 06/09/2020 320.12
Invoice Transactions 1 $320.12
Invoice Transactions 1 $320.12
Invoice Transactions 1 $320.12
Invoice Transactions1 $320.12
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.09.2020
Invoice Description
Fund 520 - SOLID WASTE FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
G/L Date Range 06/09/20 - 06/09/20
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 520 - SOLID WASTE FUND Totals
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
TIRE RECYCLING
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
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600 FLEET SERVICES FUND
Vendor G/L Date Payment Date Invoice Amount
14093 - VERIZON NETWORKFLEET, INC.06/09/2020 06/09/2020 411.71
Invoice Transactions 1 $411.71
101064 - CINTAS #22 06/09/2020 06/09/2020 201.13
101064 - CINTAS #22 06/09/2020 06/09/2020 201.13
Invoice Transactions 2 $402.26
202507 - GAS DEPOT INC.06/09/2020 06/09/2020 12,573.66
Invoice Transactions 1 $12,573.66
15228 - ADVANCE AUTO PARTS 06/09/2020 06/09/2020 12.68
299298 - ADVANCED PROCLEAN INC.06/09/2020 06/09/2020 995.45
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/09/2020 06/09/2020 20.37
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/09/2020 06/09/2020 416.93
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/09/2020 06/09/2020 56.64
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/09/2020 06/09/2020 288.77
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/09/2020 06/09/2020 155.51
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/09/2020 06/09/2020 (12.09)
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/09/2020 06/09/2020 104.00
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/09/2020 06/09/2020 81.80
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/09/2020 06/09/2020 8.98
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/09/2020 06/09/2020 (18.00)
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/09/2020 06/09/2020 104.43
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/09/2020 06/09/2020 82.02
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/09/2020 06/09/2020 215.60
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/09/2020 06/09/2020 66.20
100772 - BUCK BROTHERS, INC.06/09/2020 06/09/2020 904.37
106584 - BURRIS EQUIPMENT CO.06/09/2020 06/09/2020 26.08
106584 - BURRIS EQUIPMENT CO.06/09/2020 06/09/2020 116.12
285052 - CHICAGO PARTS & SOUND, LLC 06/09/2020 06/09/2020 196.58
285052 - CHICAGO PARTS & SOUND, LLC 06/09/2020 06/09/2020 51.60
101718 - EVANSTON CAR WASH & DETAIL CENTER 06/09/2020 06/09/2020 731.94
101718 - EVANSTON CAR WASH & DETAIL CENTER 06/09/2020 06/09/2020 1,141.94
101718 - EVANSTON CAR WASH & DETAIL CENTER 06/09/2020 06/09/2020 1,371.94
101718 - EVANSTON CAR WASH & DETAIL CENTER 06/09/2020 06/09/2020 1,543.94
227800 - GOLF MILL FORD 06/09/2020 06/09/2020 72.82
227800 - GOLF MILL FORD 06/09/2020 06/09/2020 23.25
227800 - GOLF MILL FORD 06/09/2020 06/09/2020 561.40
227800 - GOLF MILL FORD 06/09/2020 06/09/2020 5.50
227800 - GOLF MILL FORD 06/09/2020 06/09/2020 322.93
227800 - GOLF MILL FORD 06/09/2020 06/09/2020 6.04
227800 - GOLF MILL FORD 06/09/2020 06/09/2020 100.42
227800 - GOLF MILL FORD 06/09/2020 06/09/2020 297.20
227800 - GOLF MILL FORD 06/09/2020 06/09/2020 6.56
227800 - GOLF MILL FORD 06/09/2020 06/09/2020 405.86
227800 - GOLF MILL FORD 06/09/2020 06/09/2020 13.12
102281 - HAVEY COMMUNICATIONS INC.06/09/2020 06/09/2020 434.80
102281 - HAVEY COMMUNICATIONS INC.06/09/2020 06/09/2020 29.00
16406 - IMPERIAL SUPPLIES, LLC 06/09/2020 06/09/2020 403.96
102943 - LAKE/COOK C.V. JOINTS INC 06/09/2020 06/09/2020 175.00
15512 - LAKESIDE INTERNATIONAL, LLC 06/09/2020 06/09/2020 476.16
102994 - LEACH ENTERPRISES, INC.06/09/2020 06/09/2020 20.78
102994 - LEACH ENTERPRISES, INC.06/09/2020 06/09/2020 343.91
102994 - LEACH ENTERPRISES, INC.06/09/2020 06/09/2020 20.86
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY
GROUP
06/09/2020 06/09/2020 139.39
322710 - MID-TOWN PETROLEUM ACQUISITION LLC DBA:06/09/2020 06/09/2020 315.96
327734 - MILLER HYDRAULIC SERVICE, INC.06/09/2020 06/09/2020 624.26
252920 - ORLANDO AUTO TOP 06/09/2020 06/09/2020 690.00
252920 - ORLANDO AUTO TOP 06/09/2020 06/09/2020 450.00
104453 - ROLAND MACHINERY COMPANY 06/09/2020 06/09/2020 106.83
324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 06/09/2020 06/09/2020 222.90
324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 06/09/2020 06/09/2020 120.00
154890 - SPEX HAND WASH 06/09/2020 06/09/2020 145.56
154890 - SPEX HAND WASH 06/09/2020 06/09/2020 169.50
154890 - SPEX HAND WASH 06/09/2020 06/09/2020 168.00
105104 - TERMINAL SUPPLY CO.06/09/2020 06/09/2020 115.10
106333 - WEST SIDE EXCHANGE 06/09/2020 06/09/2020 27.50
106333 - WEST SIDE EXCHANGE 06/09/2020 06/09/2020 247.72
Invoice Transactions 58 $15,926.09
245860 - WENTWORTH TIRE SERVICE 06/09/2020 06/09/2020 226.73
245860 - WENTWORTH TIRE SERVICE 06/09/2020 06/09/2020 181.00
245860 - WENTWORTH TIRE SERVICE 06/09/2020 06/09/2020 861.98
Invoice Transactions 3 $1,269.71
151986 - CINTAS CORPORATION #769 06/09/2020 06/09/2020 36.67
151986 - CINTAS CORPORATION #769 06/09/2020 06/09/2020 33.26
Invoice Transactions 2 $69.93
Invoice Transactions 67 $30,653.36
Invoice Transactions 67 $30,653.36
Invoice Transactions 67 $30,653.36
Business Unit 7710 - FLEET MAINTENANCE Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 600 - FLEET SERVICES FUND Totals
Account 65090 - SAFETY EQUIPMENT
FIRST AID SAFETY EQUIPMENT
FIRST AID SAFETY EQUIPMENT
Account 65090 - SAFETY EQUIPMENT Totals
Account 65065 - TIRES & TUBES
STOCK FOR AUTOS
REM VEHICLE #716 TIRE REPAIRS
STREET VEHICLES TIRES
Account 65065 - TIRES & TUBES Totals
STOCK FOR FLEET
RECYCLING VEHICLE #741
STREETS VEHICLE #659 STEERING
Account 65060 - MATER. TO MAINT. AUTOS Totals
SANITATION VEHICLE #723 BELT
STOCK FOR AUTOS
CAR WASHES
CAR WASHES
CAR WASHES
FLEET STOCK DEF
FIRE VEHICLE #311 PARTS
POLICE VEHICLE #67 SEAT
FIRE VEHICLE #323 WINDSHIELD
VEHICLE #682 STREETS FILTERS
STOCK FOR AUTOS
STOCK FOR FLEET
STOCK FOR AUTOS
STOCK FOR FLEET
PARTS FOR VEHICLE DOOR
PD VEHICLE #74 EXHAUST
MULTIPLE PD RADIOS AND LIGHTS
PD LIGHTS
SHOP SUPPLIES
WATER VEHICLE #954 PTO SHIFT
PRCS VEHICLE #425 PMS
PARKING VEHICLE #118 ALIGNMENT
AUTOMOTIVE PARTS
AUTOMOTIVE PARTS
PD VEHICLE #74 REPAIRS
STOCK FOR FLEET
POLICE VEHICLE #44 DASH PANEL
STREETS VEHICLE #637 PUMP
GREENWAYS VEHICLE #526 PARTS
PD VEHICLE #26 LIGHTING
STOCK FOR AUTOS
CAR WASHES IN JANUARY
CAR WASHES IN FEBRUARY
CAR WASHES IN MARCH
CAR WASHES FOR APRIL
STOCK FOR AUTOS
GREENWAYS VEHICLE #555 LIFT CYLINDER
GREENWAYS VEHICLE #507 PM
STOCK FOR FLEET
PRCS VEHICLE #425 BRAKES
WATER VEHICLE #949 OIL FILTER
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR AUTOS
FLEET VEHICLE #762 FRONT BRAKES
STOCK FOR AUTOS
FLEET VEHICLE #762
WATER VEHICLE #905 PARTS
STOCK FOR FLEET
STOCK FOR AUTOS
PRESSURE WASHED VEHICLES
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR AUTOS
Account 65035 - PETROLEUM PRODUCTS
VEHICLE FUEL JAN-JULY 2020
Account 65035 - PETROLEUM PRODUCTS Totals
Account 65060 - MATER. TO MAINT. AUTOS
Account 65020 - CLOTHING
UNIFORMS
UNIFORMS
Account 65020 - CLOTHING Totals
Business Unit 7710 - FLEET MAINTENANCE
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.09.2020
Invoice Description
Fund 600 - FLEET SERVICES FUND
Department 19 - ADMINISTRATIVE SERVICES
Accounts Payable by G/L Distribution Report
G/L Date Range 06/09/20 - 06/09/20
Run by Tera Davis on 06/02/2020 12:21:13 PM
Page 18 of 20
A1.Page 48 of 286
605 INSURANCE FUND
Vendor G/L Date Payment Date Invoice Amount
17427 - ALAN J GOLDBERG CLAIMANT - ALAN J GOLDBERG 06/09/2020 06/09/2020 471.23
132125 - CANDIS MURPHY CLAIMANT - CANDIS MURPHY 06/09/2020 06/09/2020 403.63
17226 - HERVAS, CONDON & BERSANI, P.C.LEGAL SERVICES - WITTENBERG 06/09/2020 06/09/2020 1,237.50
17226 - HERVAS, CONDON & BERSANI, P.C.LEGAL SERVICES - WITTENBERG 06/09/2020 06/09/2020 2,520.00
279678 - TRIBLER ORPETT & MEYER, P. C.EVANS, KENYA V COE 06/09/2020 06/09/2020 11,150.50
279678 - TRIBLER ORPETT & MEYER, P. C.EVANS, KENYA V COE 06/09/2020 06/09/2020 400.00
Invoice Transactions 6 $16,182.86
Invoice Transactions 6 $16,182.86
104663 - SENIORS CHOICE 06/09/2020 06/09/2020 1,940.99
Invoice Transactions 1 $1,940.99
Invoice Transactions 1 $1,940.99
Invoice Transactions 7 $18,123.85
Invoice 7 $18,123.85
* = Prior Fiscal Year Activity Invoice 269 $2,762,624.93
Fund 605 - INSURANCE FUND Totals
Accounts Payable by G/L Distribution Report
G/L Date Range 06/09/20 - 06/09/20
Account 66054 - MEDICARE SUPPLEMENT- SENIOR'S CHOICE Totals
Business Unit 7801 - EMPLOYEE BENEFITS Totals
Department 99 - NON-DEPARTMENTAL Totals
Business Unit 7800 - RISK MANAGEMENT Totals
Business Unit 7801 - EMPLOYEE BENEFITS
Account 66054 - MEDICARE SUPPLEMENT- SENIOR'S CHOICE
SENIORS CHOICE MONTHLY BILLING
Account 62130 - LEGAL SERVICES-GENERAL Totals
Business Unit 7800 - RISK MANAGEMENT
Account 62130 - LEGAL SERVICES-GENERAL
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.09.2020
Invoice Description
Fund 605 - INSURANCE FUND
Department 99 - NON-DEPARTMENTAL
Run by Tera Davis on 06/02/2020 12:21:13 PM
Page 19 of 20
A1.Page 49 of 286
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
GENERAL
VARIOUS VARIOUS HOUSING EXPENSES- HOTEL 144,335.68
144,335.68
INSURANCE
VARIOUS VARIOUS CASUALTY LOSS 160.56
VARIOUS VARIOUS WORKERS COMP 23,090.96
23,251.52
VARIOUS
VARIOUS TWIN EAGLE NATURAL GAS-APRIL, 2020 9,998.77
VARIOUS ZION BANK DEBT INTEREST PAYMENTS 3,606,909.44
3,616,908.21
3,784,495.41
Grand Total $6,547,120.34
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 06.09.2020
SUPPLEMENTAL LIST
ACH AND WIRE TRANSFERS
Page 20 of 20
A1.Page 50 of 286
Memorandum
To: Honorable Mayor and Members of the City Council
From: Indira Perkins, Human Services manager
CC: Kimberly Richardson, Interim Assistant City Manager; Shenicka
Hohenkirk, ICMA Management Fellow
Subject: City of Evanston Emergency Food Pantry Update
Date: June 8, 2020
Recommended Action:
Staff recommends City Council accept and place on file the food pantry operations update.
Council Action:
For Action: Accept and Place on File
Summary:
On April 15, 2020, staff began providing weekly boxes of food to Evanston families in need, in
response to a number of local food pantry closures and the increased food insecurity due to
the Governor's Stay-at Home order to reduce COVID-19 exposure. The order had an
immediate financial impact on a segment of Evanston’s population, further exacerbating
financial hardship and increasing food and housing insecurity among Evanston’s most
vulnerable residents, and creating an additional need among residents experiencing lost
wages as a result of the shutdown of businesses. Currently, the pantry serves the Evanston
residents regardless of verified financial need.
Pantry Operations
The food pantry is operated out of the James Park Field-house. Each week between 325 to
400 food boxes are prepared for distribution to Evanston residents, of which over 75 boxes
are delivered to elderly residents not able to physically attend the pantry. Within the last
seven weeks, approximately 2,500 boxes of food have been distributed. A food box costs
approximately nonprotein, which includes, 25, to $20 a -and fruit items, perishable
vegetables.
In the months of April and May, the pantry operated weekly, each Wednesday. However, now
that the Governor’s Stay at Home order has lifted and the City of Evanston has moved into
Phase 3 of the Restore Illinois plan, the pantry operations have scaled down to twice a month.
Understanding the need might slightly decrease, there are still residents that are food
insecure and truly benefit from the pantry.
A2.Page 51 of 286
Funding
The food pantry was an unbudgeted program, however, in responding to the crisis, the City
established a food pantry donation fund to accept private donations from various community
organizations and individuals. To date, the City has received $119,193 in donations. In
addition, the City has allocated $50,000 through CDBG funds to support the pantry . Within
the seven week period, $38,897 in food and $1,000 in supplies has been spent.
In addition, staff quickly planned and mobilized an operation that included staff from various
departments, such as Health and Human Services, Administrative Services and Public
Works. Due to the closing of city facilities to the public, a number of staff members were
assigned to support the operations.
Next Steps
In July, staff will return to City Council with an updated food pantry operations plan, as staff
reassesses community needs and operational logistics.
Attachments:
Food Pantry Weekly Counts
Page 2 of 5
A2.Page 52 of 286
Food Pantry Counts
Week 1 (April 15, 2020)
Total boxes given: 281
Of the 281 boxes given, the total number of residents served: 982
Of the 982 residents served, the total number of Children served: 406
Of the 982 residents, the total number of Seniors served: 220
Week 2 (April 22, 2020)
Total boxes given: 350
Of the 350 boxes given, the total number of residents served: 1,214
Of the 1,214 served, the total number of Children served: 526
Of the 1,214 served, the total number of Seniors served: 180
Total number served from 60201: 154
Total number served from 60202: 168
(Week 2 Delivery Count)
50 boxes were delivered:
1 Ward: 6
2 Ward: 12
4 Ward: 6
5 Ward: 11
8 Ward: 8
9 Ward: 7
Total residents served: 109
Of the 109 delivered, the number of Children served: 27
Of the 109 delivered, the number of Seniors served: 67
Week 3 (April 29, 2020)
Total boxes given: 112
Of the 112 boxes given, the total number of residents served: 405
Of the 405 served, the total number of Children served: 159
Of the 405 served, the total number of Seniors served: 77
Total number served from 60201: 113
Total number served from 60202: 292
Page 3 of 5
A2.Page 53 of 286
Week 4 (May 6, 2020)
Total of boxes given: 167
Of the 167 boxes given, the total number of residents served: 615
Of the 615 served, the total number of Children served: 247
Of the 615 served, the total number of Seniors served: 108
Total number served from 60201: 56
Total number served from 60202: 111
(Week 4 Delivery Count)
75 boxes were delivered:
1 Ward: 8
2 Ward: 36
4 Ward: 16
5 Ward: 58
8 Ward: 29
9 Ward: 18
Total residents served: 165
Of the 109 delivered, the number of Children served: 26
Of the 109 delivered, the number of Seniors served: 96
Week 5 (May 13, 2020)
Total boxes given: 264
Of the 264 boxes given, the total number of residents served: 1,053
Of the 1,053 served, the total number of Children served: 412
Of the 1,053 served, the total number of Seniors served: 160
Total number served from 60201: 105
Total number served from 60201: 159
Week 5 Delivery Count
81 boxes were delivered:
1 Ward: 6
2 Ward: 42
4 Ward: 16
5 Ward: 57
8 Ward: 29
9 Ward: 22
Total residents served: 172
Of the 172 delivered, the number of Children served: 32
Of the 172 delivered, the number of Seniors served: 93
Page 4 of 5
A2.Page 54 of 286
Week 6 (May 20, 2020)
Total boxes given: 490
Of the 490 boxes given, the total number of residents served: 1,445
Of the 1,445 served, the total number of Children served: 466
Of the 1,445 served, the total number of Seniors served: 379
Total number served from 60201: 225
Total number served from 60202: 409
(Week 6 Delivery Count)
75 boxes were delivered:
1 Ward: 5
2 Ward: 40
4 Ward: 15
5 Ward: 59
8 Ward: 28
9 Ward: 22
Total residents served: 169
Of the 169 delivered, the number of Children served: 28
Of the 169 delivered, the number of Seniors served: 87
Week 7 (May 27, 2020)
Total boxes given: 256
Of the 256 boxes given, the total number of residents served: 925
Of the 1,445 served, the total number of Children served: 357
Of the 1,445 served, the total number of Seniors served: 167
Total number served from 60201: 80
Total number served from 60202: 176
(Week 7 Delivery Count)
85 boxes were delivered:
1 Ward: 5
2 Ward: 46
4 Ward: 20
5 Ward: 64
8 Ward: 31
9 Ward: 26
Total residents served: 192
Of the 192 delivered, the number of Children served: 31
Of the 192 delivered, the number of Seniors served: 99
Page 5 of 5
A2.Page 55 of 286
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Lawrence C. Hemingway, Director of Parks, Recreation, & Community
Services
Subject: Approval of Authorization to Execute a Payment for the Month of April
to Evanston Township High School for Providing Food Services to
Assist Those Affected by School Closures Due to COVID-19
Date: June 8, 2020
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a payment of
$193,170 to Evanston Township High School (ETHS), (1600 Dodge Ave, Evanston, IL
60201) for providing food services to assist those affected by school closures due to COVID -
19.
Funding Source:
Funding for this program is from the City Manager's Emergency Operations Unit (Account
100.15.1520.65025).
Council Action:
For Action
Summary:
The City of Evanston, Evanston/Skokie School District 65, and ETHS District 202 partnered
to provide food distribution services to assist those affected by school closures due to
COVID-19 This program is sponsored by USDA and administered by the Illinois State Board
of Education (ISBE) to provide free breakfast and lunch to all youth ages 1 -18. The COVID-
19 food program will continue throughout the month of June and then we will transition to the
Summer Food program starting July 6, 2020.
Meals are served at the following locations:
•Fleetwood-Jourdain Community Center, 1655 Foster St
•Robert Crown Community Center, 1801 Main St.
•Kamen Park East Fieldhouse, 1115 South Blvd.
•Mason Park, Church Street and Florence Avenue
A3.Page 56 of 286
Meals are prepared at ETHS by their kitchen staff and picked up and transported to the meal
sites by District 65 and City staff. Parks, Recreation and Community Services staff is
responsible for the overall coordination of each site, including set up, distribution, monitoring,
safety, clean up and record keeping.
This is a reimbursement program in which the total amount of reimbursement the City will
receive is dependent upon the number of meals served. The City’s expected reimbursement
is $2.37 for each breakfast and $4.15 for each lunch served. We are currently payi ng $6.00
for a breakfast and lunch from the school district. Our reimbursement for the month of April is
$217,033.43, which has already been received.
The attached invoice in the amount of $193,170 is for meals distributed during each Monday
during the month of April.
Attachments:
City of Evanston April Covid-19 Invoice
Page 2 of 3
A3.Page 57 of 286
Invoice
Evanston Twp. High School
Nutrition Services
1600 Dodge Avenue
Evanston, IL 60201
1-847-424-7225
Date: 5/13/20
Sold To City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
1-847-448-4311
Payment Method Invoice # Job
Purchase Order 2-April-20 City of Evanston Lunch Service (Covid-19)
Center Snacks Lunches Unit Price Discount Line Total
All 4 6,439 Bags: $30 $193,170.00
Snacks: $1
Total
Subtotal $193,170.00
Sales Tax
Total $193,170.00
Thank you for your business!
Page 3 of 3
A3.Page 58 of 286
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Christopher Venatta, Senior Project Manager
CC: David Stoneback, Public Works Agency Director; Lara Biggs, City
Engineer
Subject: Approval of Contract Award with Civiltech Engineering, Inc. for the
Church Street Pedestrian and Bicycle Improvements (RFQ 20-21)
Date: June 8, 2020
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute an agreement with
Civiltech Engineering, Inc. (Two Pierce Place, Suite 1400, Itasca, IL 60143) for the Church
Street Pedestrian and Bicycle Improvements (RFQ 20-21) in the amount of $293,650.41.
Funding Source:
Funding is provided from the GO Bond Fund (Account 415.40.4120.62145 – 420004), which
has an approved FY 2020 budget of $300,000 and a YTD balance of $300,000.
Council Action:
For Action
Summary:
Church Street west of Dodge Avenue is an active multimodal corridor. As a primary entrance
to the City of Evanston, as well as a main route to reach the Evanston Township High School
and the Martin Luther King Literary and Fine Arts School, this route see s heavy pedestrian,
bicycle and motorized vehicle traffic during key morning and afternoon hours. This section of
Church Street is a marked bike route, but only has accommodations for bicycles at the east
end of the section adjacent to high school buildin g, creating a significant gap in east-west
connections. In this area, there is a similar north-south connection gap from Dempster Street
to Church Street along the canal, which is also shown as a bike route. These gaps increase
hazards for bicyclists attempting to commute to work or to school. This section of Church
Street is under IDOT jurisdiction, so all improvements must be done in accordance with their
standards.
A4.Page 59 of 286
The goal of the study is to identify pedestrian and bicycle improvements along the Chu rch
Street corridor from Dodge Avenue to the west City Limits and south from Church Street
along the North Shore Channel to Dempster Street. Existing multi -use paths, dedicated bike
lanes, and other multimodal accommodations lie along Church St. east of Dodge, partially
along ETHS property between Dodge and Wildkit Dr., as well as north of the project limits
along the North Shore Channel. This location was identified as a planned improvement area
in the City’s Bike Plan Update as well as a missing connectio n for the surrounding regional
bike networks.
The detailed scope of the project consists of:
•Topographic survey including underground utilities; data collection
•Environmental review and preparation of IDOT project development report
•Coordination with IDOT, FHWA, MWRD, Skokie, & other agencies
•Preparing application for State/Federal funding
•Coordination with stakeholders, including property owners and school districts
•Obtaining public feedback and coordination
•Review, analyze and recommend improvements to existing traffic patterns, pedestrian
crossings, bike usage, and parking utilization/usage.
•Preparing construction cost estimates.
The Phase I Preliminary Engineering Design Report is expected to be completed by fall 2021.
The Northshore Council of Mayors, along with Chicago Metropolitan Agency for Planning and
the State of Illinois, have recently changed project grant award guidelines to give preference
to applicants that have started and/or completed the Phase I Design Report. Once the Phas e
1 report is complete, this project is considered by staff to be a good candidate for multiple
grant opportunities.
Analysis
On February 27, 2020, the City issued a Request for Qualifications (RFQ 20 -21) seeking
proposals for professional engineering services for the subject corridor improvement study.
On April 16, 2020, nine proposals were received from the following consulting firms:
Page 2 of 19
A4.Page 60 of 286
The proposal review and interview team consisted of:
•David Stoneback – Public Works Agency Director
•Chris Venatta P.E. – Senior Project Manager
•Sat Nagar, P.E. – Senior Project Manager
•Rajeev Dahal – Senior Project Manager – Transportation
•Scott Magnum – Planning and Zoning Manager
•Jessica Hyink – Transportation and Mobility Coordinator
•Jillian Ostman – Purchasing Specialist
The proposals were reviewed based on firms/sub-consultants: qualifications & expertise;
project M/W/EBE and technical project approach; and experience staff capabilities;
participation. The proposals were rated and interviews were conducted with the top three
firms. Including information from the interviews, the final scoring of the proposals is as
follows:
Civiltech Engineering was selected as the best candidate to provide the engineering services.
They corridohave with experience extensive similar projects other Evanston, with r
municipalities, and IDOT. Their sub-consultants also have previous experience on IDOT and
the City of Evanston projects, and their work has been satisfactory. Staff is recommending
award of engineering study only at this time. Upon satisfactory completion of the engineering
study, the City will consider awarding the Phase II Engineering & Phase III Construction
Engineering services also.
Civiltech Engineering is proposing to meet the City’s M/W/EBE program goals. A memo
reviewing their compliance is attached.
Attachments:
Civiltech Scope of Services_RFQ 20-21
MWEBE Memo - Church Street Pedestrian and Bicycle Improvements (RFQ 20-21)
Page 3 of 19
A4.Page 61 of 286
Proposal to Furnish Professional Engineering Services
Church Street Pedestrian and Bicycle Improvements Phase I Study
City of Evanston, Illinois
City of Evanston | May 28, 2020 Page 1 of 13
Scope of Services for Professional Engineering Services
Church Street Pedestrian and Bicycle Improvements Phase I Study
Dodge Avenue to West City Limits
City of Evanston, Illinois | May 28, 2020
The Phase I Engineering Study for this project will include environmental and location‐design studies
needed to develop and refine feasible alternatives for the construction of pedestrian and bicyclist
improvements along Church Street and the MWRD corridor, evaluate costs and impacts, and undertake
coordination with jurisdictional agencies and the public. The primary objective of the Phase I
Engineering Study is to develop a conceptual improvement plan which provides the desired level of
safety and operation, minimizes impacts to adjacent properties and which fulfills all of the requirements
for processing and funding of this project by the City of Evanston, the Illinois Department of
Transportation (IDOT) and the Federal Highway Administration (FHWA).
The study corridor is depicted on Exhibit 1. The logical termini are assumed to be the north‐south trail
in Gorell Park (running along the east side of McCormick Boulevard) to the Church Street/Dodge Avenue
intersection in the east‐west direction, and the northern terminus of the trail in Harbert Park and the
southern terminus of the trail in Beck Park at Lyons Street in the north‐south direction. The scope of
services includes and evaluation of concepts for pedestrian/bicyclist facilities across the Church
Street/North Shore Channel Structure. If the preferred alternative requires modifications to the
structure, Structural Studies (Bridge Condition Report and Type, Size & Location drawings) and Hydraulic
Analyses will be required for Phase I design approval of this project and will be negotiated as a
supplement or separate agreement. The logical termini and scope of studies will be confirmed with
IDOT at the Kick‐Off meeting.
All of the reports and documents that are prepared as part of the Phase I study will follow IDOT criteria
and formats. The Scope of Services assumes that the improvement will be processed as a Federal‐
Approved Categorical Exclusion, including the preparation of a Project Development Report (PDR).
Civiltech Engineering, Inc.
Two Pierce Place, Suite 1400
Itasca, IL 60143
630.773.3900
Page 4 of 19
A4.Page 62 of 286
Beck Park
School
Township High
Evanstone
District 65
School
School
Literary and Fine Arts
Dr. Martin Luther King Jr
Harbert Park
Lyons Street
Lyons Street
Grey AvenueBrown AvenueEwing AvenueDodge AvenueLake Street
Davis Street
Dempster Street
Greenwood Street
Church Street Hovland CourtHartrey AvenueLeland AvenueMcCormick BoulevardLEGEND
Boundary
Topographic SurveyPitner AvenueFowler AvenueMcDaniel AvenueSchool
Township High
Evanston
2018 Aerial Photography
May 15, 2020
Exhibit 1
PROPOSED STUDY CORRIDOR
Dodge Avenue to West City Limits
Improvements Phase I
Church Street Pedestrian and Bicycle
City of Evanston
Path Corridor in Phase II
Survey for Preferred
Detailed Topographic
Based on LIDAR Data,
Develop Surface Model
0'100'200'Page 5 of 19A4.Page 63 of 286
Proposal to Furnish Professional Engineering Services
Church Street Pedestrian and Bicycle Improvements Phase I Study
City of Evanston, Illinois
City of Evanston | May 28, 2020 Page 2 of 13
I. Proposed Scope of Services
1. Data Collection and Early Coordination
This work item will involve kick‐off meetings and the collection and review of any available existing
information as follows. Data will be inventoried and summarized on maps, charts and the base CAD
file as necessary. This item includes the following tasks:
a. Attend project kick‐off meeting with City staff to ensure that all issues and concerns will be
addressed in the Phase I study and to collect and discuss available data collection items.
b. Attend project kick‐off meeting with IDOT/District 1 staff. Items for discussion at the
meeting include logical termini, jurisdictional boundaries, design standards, anticipated
geometric/traffic/other department reviews, data collection from IDOT, coordination with
other ongoing studies, project schedule, and anticipated level of environmental processing.
c. Obtain recent digital aerial photography and digital terrain modeling/LiDAR for the study
area from stock sources suitable for concept‐level design and environmental studies and
plotting at a scale of 1” = 50’. Please see Exhibit 1 for assumed LiDAR boundaries.
d. Obtain and review land use, zoning, school district, park district, fire district, and other
similar maps and plans from the City and County GIS departments.
e. Obtain right‐of‐way plans, plats and tax maps; record highway and geotechnical plans;
traffic signal timing plans; and historic traffic counts; among other items from the City and
other sources.
f. Obtain any traffic studies for developments in the project area that may be in the proposal
stage.
g. Initiate a Design Stage Utility Locate request through J.U.L.I.E., and contact all identified
public and private utilities to obtain atlases.
h. Contact IDNR to determine if any of the recreational properties which may require
temporary construction easements or right of way acquisition were established or
developed using OSLAD or LAWCON funds (Section 6(f) lands). If so, additional effort may
be required to obtain approval that the project will result in a temporary non‐conforming
use lasting under 6 months.
i. Conduct at least two general field visits and prepare a comprehensive photo log of the
entire project area.
j. Prepare a Project Program Information (PPI) Form in accordance with IDOT requirements
if/when Federal funds are secured for any phase of the improvement.
k. Prepare and process an Environmental Survey Request (ESR) through the IDOT Bureau of
local Roads and Streets (BLRS). The ESR will cover the boundaries shown in Exhibit 1.
Page 6 of 19
A4.Page 64 of 286
Proposal to Furnish Professional Engineering Services
Church Street Pedestrian and Bicycle Improvements Phase I Study
City of Evanston, Illinois
City of Evanston | May 28, 2020 Page 3 of 13
l. Prepare Initial Coordination Meeting Data Form (BLR 22410) in accordance with IDOT
requirements.
m. Prepare and submit one grant application for federal funding of the potential improvement.
2. Field Survey and Preparation of Base CAD File
In order to develop accurate construction costs and determine the limits of any necessary
easements or right‐of‐way, a complete design topographic survey will be conducted as part of the
Phase I study for the Church Street portion of the study corridor only. Since the path alignment is
not yet known within the north‐south corridor along the North Shore Channel, we propose that a
surface model based on available LiDAR data be used to evaluate various alignment alternatives.
Once a preferred alignment is selected, a detailed topographic survey along the north‐south corridor
can be completed in Phase II.
The detailed survey will extend from the north‐south trail in Gorell Park on the west leg of the
McCormick Bouelvard intersection to 100 feet east of Dodge Avenue in the east‐west direction. A
detailed structure survey will not be completed at this time; only plan view/surface features on the
structure will be collected in the event that this information is needed for conceptual ideas to cross
the channel. In the north‐south direction, the LiDAR‐based surface model will cover the area
between the east edge of the North Shore Channel to the west side of McDaniel Avenue and will
stretch from the south side of Dempster Street north to Lyons Street. See Exhibit 1.
The detailed survey along Church Street will include topographic information, cross sections on 50‐
foot stations, and a drainage and utility survey. Topo will extend 50 feet back from the existing
right‐of‐way on minor side streets, and 100 feet back on Dodge Avenue and Dempster Street. Cross
sections will also be taken at all intersecting side streets and driveways.
This work item will also include inputting topographic information into a computer‐aided design
(CAD) workstation. Civiltech will prepare base sheets which will include identification and plotting
of all existing utilities within the project limits based on the topographic survey, JULIE information,
and field inspections. Existing cross section information would be generated from the survey or
LiDAR data and plotted on cross section sheets to aid in the review of the existing roadway profile,
right‐of‐way/easement needs, and drainage analysis.
We propose to use Environmental Design International, Inc. (EDI) as a subconsultant to perform the
detailed topographic survey services. Civiltech will prepare the LiDAR surface model. This item
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includes time for Civiltech coordination with the sub‐consultant. A scope of services and fee
estimate for EDI’s services is contained in Exhibit D‐3b.
3. Crash Studies
In order to satisfy IDOT and FHWA requirements, it will be necessary to gather and review crash data
for the study area to determine the existence of any safety hazards. Therefore, this work item will
include the following items:
a. Obtain five years’ worth of crash data from IDOT in GIS format.
b. Conduct a detailed review of police crash reports (to be provided by the City) of all bicycle and
pedestrian crashes as well as for all fatal (K) and severe (A) injury crashes.
c. Tabulate data and plot collision diagrams and exhibits.
d. Prepare wet/dry crash analysis.
e. Prepare roadway lighting warrant analysis.
f. Evaluate safety improvement needs, identify countermeasures, and write crash analysis.
4. Traffic Studies
If it is determined that COVID‐19 restrictions are still affecting traffic patterns when the time comes,
Civiltech will use historic counts and other traffic data to determine overall operation on a
macroscopic level. These analyses could include using City of Evanston data from the previous
Church Street project or ADT data from IDOT’s MS2 portal. This would allow the project to move
forward with preliminary design and stay on schedule. It is the intent to collect new traffic data once
the COVID‐19 restrictions are lifted and traffic returns to normal as much as possible, to confirm
proposed design. The traffic analyses will include:
a. Perform a field visit to observe pedestrian, bicyclist, transit, and traffic patterns during the
morning and evening peak periods.
b. Conduct 24‐hr. vehicle turning movement, bike, and pedestrian counts with heavy vehicle
classifications at the following major cross street intersections.
i. Church Street/McCormick Boulevard
ii. Church Street/Dodge Avenue
c. Perform one 24‐hour bi‐directional count to collect volume, speed, classification, and gap data
on McDaniel Avenue and on Church Street and Dempster Street in the vicinity of a potential N‐S
trail connection at their intersections with McDaniel Avenue.
d. Evaluate speed and gaps on McDaniel Avenue, Church Street, and Dempster Street.
e. Reduce and tabulate traffic count data; prepare traffic volume exhibits.
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f. Obtain 2050 traffic projections from CMAP.
g. Develop 2050 design hourly traffic volumes (DHVs).
h. Evaluate capacity and operation along streets within the study corridor under Existing and 2050
No‐Build conditions to establish a baseline for comparison to proposed alternatives.
i. Evaluate capacity and operation along streets within the study corridor under all alternative
cross sections to predict level of operation.
j. Perform weekday A.M. and P.M. peak hour capacity analyses using HCS 7 at the signalized
intersections for both the existing conditions and the preferred improvement plan.
k. Prepare Intersection Design Studies (IDSs) as required by IDOT and FHWA. For estimation
purposes, assume one IDS will be required at the intersection of Church Street and Dodge
Avenue.
5. On-Street Parking Studies
This work item includes gathering the necessary data to support potential recommendations to
modify on‐street parking restrictions.
a. Conduct an inventory of all on‐street parking conditions within the study area.
b. Survey on‐street parking utilization on Church Street at four times determined in coordination
with the City.
c. Prepare charts, tables, and exhibits to present results of the on‐street parking analysis.
6. Geometric Studies
As part of this study numerous cross section alternatives will be evaluated to develop a Preferred
Alternative for the improvements warranted under the City of Evanston’s Complete Streets Policy.
This includes evaluation of geometric concepts across the North Shore Channel structure. This item
will include:
a. Develop a range of typical sections to achieve a desirable level of operation for all users of the
right‐of‐way.
b. Develop renderings for each of the typical sections for use in the public outreach process.
c. Determine the existence of and potential for environmental impacts of the range of alternatives
and the Preferred Alternative.
d. Prepare preliminary horizontal geometrics for the Preferred Alternative.
e. Prepare design vehicle turning‐template analyses using AutoTurn software.
f. Define vertical geometrics including preliminary analysis of proposed cross sections for the
Preferred Alternative.
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g. Prepare Plan and Profile exhibits.
h. Submit preliminary geometrics to the City and IDOT for review. A “Geometric and Traffic Review
Book” will be prepared. It is assumed that these geometrics will be revised up to three times.
i. Refine horizontal and vertical geometrics based upon review comments.
We propose to use Infrastructure Engineering, Inc. (IEI) as a subconsultant to perform QC/QA
services on our geometric submittals to the City and IDOT. A scope of services and fee estimate for
IEI’s services is contained in Exhibit D‐3d.
7. Lighting Studies
A lighting evaluation will be completed for the existing lighting systems on Church Street and
McDaniel Avenue within the study corridor. The evaluation will include field testing and/or
photometric calculations to determine existing light levels. The levels will be evaluated against
recommended light levels provided in the City’s Street Light Master Plan (February 2019). Proposed
lighting improvements will be determined to complement the proposed improvements. Lighting
photometrics for the proposed condition will be completed to assist in developing estimated costs.
a. Evaluate the existing lighting levels on Church Street and McDaniel Avenue.
b. Recommend lighting improvements based on results on existing lighting evaluation and
proposed improvements.
8. Geotechnical Studies
A factor which often contributes to project cost increases during the implementation of an
improvement is the inaccuracy of cost estimates for pavement rehabilitation and treatment of
unsuitable subgrade soils. This will include soil borings (assume 4 locations) for this project, and
preparation of a Roadway Geotechnical Report (RGR). Recommendations will be developed for
roadway and path pavement structures in the design year (based upon a 20‐year design life) and a
pavement design will be developed.
We propose to use GSG Consultants, Inc. (GSG) as a subconsultant to perform geotechnical services.
This item includes time for Civiltech coordination with the subconsultant. A scope of services and
fee estimate for GSG’s services is contained in Exhibit D‐3c.
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9. Special Waste Studies
As part of the environmental studies required for a Federal‐aid project, it is necessary to perform a
Special Waste Screening to determine if there are any sites located along the project area that may
result in the need for further environmental investigation. Due to the current and previous land
uses in the area, it is anticipated that the initial screening will result in the need for a Preliminary
Environmental Site Assessment (PESA) to be completed by the City of Evanston along the local
roadways to determine the extent of any special remediation that may need to occur. The local
roadways and corridors include all streets within the study corridor as defined in Exhibit 1, with the
exception of McCormick Boulevard, Church Street, and Dempster Street. A PESA will be completed
by IDOT for these three roadways under their jurisdiction (as part of the ESR process).
We propose to use GSG Consultants, Inc. (GSG) as a subconsultant to perform the PESA. This item
includes time for Civiltech coordination with the subconsultant. A scope of services and fee
estimate for GSG’s services is contained in Exhibit D‐3c.
10. Wetlands Studies
There is the possibility that regulated wetlands and waters are located within the study corridor.
Civiltech will conduct investigations of all potential wetlands and waters. This item includes the
following tasks:
a. Perform a preliminary desktop evaluation for the study corridor of all available records and
documentation including a review of historical and current topographic maps, aerial imagery,
wetland inventory maps, flood maps, and soil survey data.
b. Conduct on‐site field investigation to mark the limits of all wetlands and waters within and within
100 feet of the study corridor. The on‐site field investigation will consist of a delineation done
accordance with the August 2010 U.S. Army Corps of Engineers (USACE) Regional Supplement to
the Corps of Engineers Wetland Delineation Manual: Midwest Region, Version 2.0 (Supplemental
Wetland Manual) as well as a Floristic Quality Assessment as required by the USACE – Chicago
District.
c. Coordinate with Environmental Design International, Inc. (EDI) to ensure that all wetland and soil
pit flags are surveyed.
d. Prepare a Wetland Delineation Report for the study corridor in accordance with U.S. Army Corps
of Engineers, IDOT, IDNR, County, and City standards.
e. Assist with obtaining a Biological Resources Review and clearance from IDNR and a TREC report
from IDOT,
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i. Prepare a preliminary Section 7 consultation memorandum to the U.S. Fish and Wildlife
Service (USFWS) for identification of federally listed endangered and threatened species
habitats.
ii. Prepare the Biological/Wetlands portions of IDOT’s Environmental Survey Request (ESR).
iii. Once impacts of the proposed improvements can be identified, prepare and submit IDOT’s
Wetland Impact Evaluation (WIE).
f. Submit the Wetland Delineation Report to the City and County.
g. Submit the Wetland Delineation Report to the USACE for concurrence and jurisdictional
determination of WOUS, including wetlands.
h. Schedule and attend up to two on‐site pre‐application meetings with the USACE and the City as
needed.
11. Drainage Studies
Drainage Study ‐ McCormick Boulevard, Church Street between McCormick Boulevard and Dodge
Avenue, and Dempster Street are IDOT jurisdictional routes, however the drainage systems are
locally maintained. A full Location Drainage Study is not anticipated to be required by IDOT,
however a Drainage Technical Memorandum that includes an Existing Drainage Plan (EDP) and
Proposed Drainage Plan (PDP) will be prepared. This will be confirmed at the IDOT Kickoff Meeting.
This item will include an analysis of the existing drainage conditions as well as the requirements for
the proposed drainage system for the selected improvement. The tasks below will satisfy Federal‐
aid study requirements.
a. Existing Drainage Plan
i. Define watershed divides and identify additional drainage features.
ii. Define outlets and interpreted divides based on the updated survey.
iii. Perform field reconnaissance to review existing drainage structures and patterns.
iv. Develop preliminary Existing Drainage Plan.
v. Submit Existing Drainage Plan to IDOT and City for review.
vi. Meet with IDOT and City to discuss existing drainage plans.
vii. Meet with the local officials to define existing drainage patterns and identify existing
drainage problems.
viii. Prepare and submit Pre‐Final Existing Drainage Plan to IDOT and City for review.
ix. Prepare and submit Final Existing Drainage Plan to IDOT and City for approval.
b. Proposed Drainage Plan
i. Determine existing and proposed runoff coefficients.
ii. Define flood plain encroachments (done in conjunction with Hydraulic Report).
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iii. Identify R.O.W. requirements for ditches, drainage outlets, and detention facilities.
iv. Prepare Draft Proposed Drainage Plan and submit to City and IDOT for review in paper
and PDF.
v. Meet with IDOT and City to review Draft Proposed Drainage Plan.
vi. Meet with local officials to discuss Draft Proposed Drainage Plan.
vii. Develop stormwater detention plan (if required).
viii. Develop preliminary storm sewer sizing.
ix. Develop preliminary drainage calculations.
x. Prepare and submit Pre‐Final Proposed Drainage Plan to IDOT and City for review.
xi. Prepare and submit Final Proposed Drainage Plan to City and IDOT for approval.
c. Technical Memorandum
i. Prepare report exhibits.
ii. Write, proofread and edit the Draft Tech Memo.
iii. Print, bind and deliver the Draft Tech Memo.
iv. Attend review meeting with City and IDOT, if required.
v. Revise draft report exhibits.
vi. Revise Draft Tech Memo.
vii. Print, bind and deliver Pre‐Final Tech Memo.
viii. Revise Pre‐Final Tech Memo, proofread and edit.
ix. Print, bind and deliver Final Tech Memo to City.
Drainage Analysis of Alternate Routes
An additional analysis of alternatives will be conducted along the north‐south study corridor.
Existing and proposed drainage will be examined in these areas and will be factored into the final
recommended route.
12. Section 4(f) Evaluation and Documentation
The proposed improvement may require grading into or acquisition of publicly owned property with
recreational facilities present. These properties include School District #202 (Evanston Township
High School) located on the south side of Church Street, School District #65 facilities along McDaniel
Avenue, and/or Harbert and Beck Parks. There are varying levels of Section 4(f) processing
depending on complexity, including De Minimis, Programmatic, and Individual.
At two of these sites (School District #202 and the Evanston Park sites), we will assume that impacts
will be minor and will not result in impacts to the recreational facilities located on the sites. In these
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two cases, Section 4(f) coordination will consist of preparing the necessary documentation to result
in a de minimis finding. The de minimis evaluation will include the following work tasks:
a. Complete checklist and appendices.
b. Prepare 4(f) exhibits.
c. Address any public comments.
d. Prepare materials for City and School District 202 to review.
e. Provide letter to the School District and to the City representative with jurisdiction over the
parks for concurrence signatures.
f. One meeting with each agency.
g. Submit documentation to IDOT/FHWA.
However, potential improvements at the District #65 facilities (Joseph E. Hill Education Center and
Dr. MLK Jr. School), will potentially impact recreational facilities. Documentation for these
resources will be considerably more than that of a de minimis finding. It is anticipated that the
following tasks will be required for the District #65 properties:
a. Preparation, attendance, meeting minutes for up to 2 meetings with School District 65.
b. Write draft Section 4(f) Evaluation report, which will include the following:
i. Description of the proposed action, including a statement of the project purpose and need.
ii. Description of the Section 4(f) resource.
iii. Description of the alternatives, including avoidance alternatives.
iv. Description of impacts.
v. Discussion of mitigation measures.
vi. Discussion of coordination activities.
vii. Prepare report exhibits.
c. Present Section 4(f) Evaluation at an IDOT/FHWA coordination meeting. Prepare meeting
minutes.
d. Print, bind and deliver draft Section 4(f) Evaluation report to IDOT for review and comment.
e. Revise draft report up to 2 times based upon review comments and prepare the Final Section
4(f) Evaluation. This includes a disposition of comments.
f. Print, bind and deliver Final Section 4(f) Evaluation. Hard copies as well as electronic files will be
provided.
g. Process Final Section 4(f) Evaluation for signature.
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13. Draft Project Development Report
It is anticipated that the environmental study process will result in a determination that the
proposed improvements will cause no significant environmental impacts and thus, would meet the
requirements of a Categorical Exclusion. It is anticipated that this project would require a Federal
Approval. Therefore, this work task will involve integration of project data and engineering studies
into a Draft Project Development Report (PDR) that meets IDOT requirements as contained in BLR
Form 22110. Specifically this work item will include the following:
a. Prepare report exhibits, including a location map, a land use exhibit, existing and proposed
typical sections, and a Maintenance of Traffic exhibit.
b. Prepare a detailed construction cost estimate for the proposed improvements.
c. Write, proofread, and edit the Draft PDR.
d. Print, bind, and deliver the Draft PDR.
e. Attend a review meeting with IDOT and the City if required.
f. Revise Draft PDR (time in Final PDR item).
14. Agency Coordination
This item covers coordination with Authorities Having Jurisdiction (AHD) in the study corridor. The
efficiency and timeliness of executing a project often can hinge on the level and frequency of
coordination with IDOT officials. In order to avoid delays and costly multiple design revisions, we
believe it will be helpful to have short but regular coordination meetings with IDOT decision‐makers
to review the overall progress. These meetings would occur at the regular IDOT/FHWA coordination
meetings. In addition to a kick‐off meeting with City and IDOT, we propose to schedule up to four
meetings with IDOT. Additional AHD meetings include the Village of Skokie and MWRD. All
meetings include preparation, attendance, and meeting minutes preparation.
a. Kick‐off meeting with City and IDOT (covered in Item 1.)
b. Assume four Local Agency/IDOT/FHWA Meetings.
c. Coordination meetings with other agencies with jurisdiction. Assume two meetings each with
Skokie and MWRD.
15. Community Engagement
We propose to team with MUSE Community + Design (MUSE) as a subconsultant to assist with the
Community Engagement activities. This item includes time for Civiltech coordination with the
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subconsultant. A scope of services and fee estimate for MUSE’s services is contained in Exhibit D‐
3a.
A public involvement program is proposed that meets or exceeds IDOT and FHWA requirements for
a Federal‐aid improvement. The purpose of the public involvement process is to promote a
proactive and responsive approach that seeks the input of all concerned stakeholders early and
often, and that provides for appropriate input at key points in the project decision making process.
This scope assumes that one public information meeting and one public hearing (or a second public
information meeting) will be held, in addition to several other engagement activities as noted below
and detailed in MUSE’s scope of services. The public information meeting is recommended due to
the anticipated high level of public interest in this project. The second meeting may either be a
public information or a public hearing due to anticipated right‐of‐way/temporary easements,
Section 4(f) coordination, and/or parking changes. This will be determined through IDOT
coordination. Following are the public involvement tasks that are anticipated. Detailed
descriptions of these activities are contained in MUSE’s scope of services in Exhibit D‐3a.
a. Aldermanic/Advisory Committee Meetings
b. Introductory Conversations
c. Public Information Meeting (Kick‐off – Open House)
d. Student Engagement
e. Walkability Audit
f. Key Stakeholders Interview
g. Analysis and Documentation of the Process
h. Public Information Meeting or Hearing (Preferred Improvement – Open House)
In accordance with BLRS and Federal‐aid requirements, the Public Information Meeting/Public
Hearing will include:
• Selection of and coordination with venue.
• Preparation and coordination of newspaper display advertisement.
• Preparation and distribution of notification letters to area residents and businesses.
• Preparation of brochure.
• Preparation of exhibits.
• Preparation for and attendance at dry run with City staff.
• Attendance at public information meeting.
• Preparation of a meeting summary.
• Disposition of public comments.
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16. Final Project Development Report
Based on the outcome of the Draft PDR review and agency input, the Final Project Development
Report will be prepared. Assume a Pre‐Final submittal will be required. Design Approval will be
requested from IDOT. This work item will include the following tasks:
a. Revise Draft PDR exhibits.
b. Revise construction cost estimate for proposed improvements.
c. Revise Draft PDR text, proofread, and edit.
d. Print, bind, and deliver Pre‐Final PDR.
e. Revise Pre‐Final PDR text, proofread, and edit.
f. Print, bind, and deliver Final PDR.
17. Supervision, Administration, and Project Coordination
This item is comprised of project setup, monthly invoicing and preparation of status reports, bi‐
weekly client coordination meetings as needed and in‐house coordination meetings. This item also
includes implementation of Civiltech’s quality control/quality assurance in‐house review process.
III. Anticipated Project Schedule
We anticipate that the Phase I Study will take 18 to 24 months to complete. This schedule may be
extended if Structural Studies and Hydraulic Analyses become necessary at a later date.
IV. Cost Estimate of Consultant Services
In order to calculate our “not‐to‐exceed” fee, we estimated workhours to complete the individual tasks
outlined in the Pre‐Phase I Study. Our approved IDOT overhead rate for fiscal year ending December 31,
2020 is 117.73%. Using this approved IDOT overhead rate and the IDOT profit formula results is an
overall billing factor of 2.4930. Compensation for our work will be based upon actual labor dollars
expended times 2.4930 to cover actual payroll, overhead and indirect costs, payroll burden and fringe
benefit costs and profit. Direct costs such as printing, vehicle expenses, and sub‐consultant expenses
will be billed at their actual cost. Please reference the Cost Estimate of Consultant Services and
workhour/direct expense calculations in Exhibit D‐2. Our proposed maximum “not‐to exceed” fee is
$293,650.41.
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Sharon Johnson, Acting Deputy City Manager
CC: Hitesh Desai, Chief Financial Officer; Tammi Nunez Purchasing
Manager
Subject: MWEBE Memo - Church Street Pedestrian and Bicycle Improvements
(RFQ 20-21)
Date: June 8, 2020
Recommended Action:
The Purchasing Division recommends City Council accept and place on file the MWEBE
Memo for the Church Street Pedestrian and Bicycle Improvements (RFQ 20 -21).
Council Action:
For Action: Accept and Place on File
Summary:
The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is
to assist such businesses with opportunities to grow. In order to help ensure such growth,
the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25%
of the awarded contract.
the recommendation the to regard With for and Pedestrian Street Church Bicycle
Improvements (RFQ 20-21), Civiltech Engineering’s, total base bid is $293,650.41 and they
are found to be in compliance with the City’s MWEBE goal.
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Paul Moyano, Senior Project Manager
CC: David Stoneback, Public Works Agency Director; Lara Biggs, Capital
Planning & Engineering Bureau Chief / City Engineer
Subject: Approval of a Contract Award with Carollo Engineers, Inc. for Hydraulic
Modeling Services (RFP 20-32)
Date: June 8, 2020
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute an agreement with
Carollo Engineers, Inc. (8600 W. Bryn Mawr Avenue, Suite 900N, Chicago IL 60631) for
Hydraulic Modeling Services (RFP 20-32) in the not-to-exceed amount of $50,000 per year
for the next three years (2020, 2021, and 2022), with the option to extend the contract for a
fourth year (2023).
Funding Source:
Funding is provided from the Water Fund (Account 510.40.4225.62185) which has an
approved FY 2020 budget of $160,000 and a YTD balance of $110,500. Staff proposes to
budget $50,000 for hydraulic modeling services in this same account in future years.
Council Action:
For Action
Summary:
In 2003, the City of Evanston solicited proposals for the development of a water distribution
system hydraulic model. Since that time, the model has proven to be a valuable tool for the
maintenance and operation of the water distribution system, as well a s for long-term
planning. Most recently, the model has been used to identify and confirm needed capital
improvements, calculate available fire flow capacity, and assess water age in parts of the
system.
has City the the of development the Since model, contracts service maintained with
engineers to maintain and operate the hydraulic model. The last service contract expired in
2019.
A5.Page 78 of 286
This current RFP is for a three-year agreement with an engineer to provide the necessary
model support, and includes an op tion to extend the agreement for a fourth year. Specific
tasks to be completed in this timeframe include an assessment to support wholesale
customer supply, an update of the hydraulic model, continued support of capital improvement
projects, and a number of additional tasks to support the operation and maintenance of the
water distribution system.
Analysis:
On April 16, 2020, the City issued a Request for Proposal. On May 14, 2020, the City
received six proposals from the following consulting firms:
The proposal review team consisted of:
•David Stoneback, Public Works Agency Director
•Paul Moyano, Senior Project Manager
•Deborah Cueva, Civil Engineer II
•Jillian Ostman, Purchasing Specialist
The proposals were reviewed based on firm qualifications & expertise; project team; project
approach; price; organization and completeness of the proposal; and willingness to execute
City’s professional services contract. The proposals were rated and the scoring is as follows:
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A5.Page 79 of 286
Five modeling tasks were included in the RFP to allow for an evaluation of pricing, but
individual tasks will only be authorized as needed and will remain below the annual budget.
Carollo Engineers received the highest overall score. They provided a qualified team and a
project approach that demonstrated an understanding of the modeling tasks that are to be
completed. They are also willing to execute the City’s agreement and propo sed a reasonable
price for the work.
This contract will be awarded for three years with a maximum of $50,000 per year, and the
option of extending the contract for a fourth year. Staff proposes to authorize Task 1 –
General Hydraulic Modeling Support, Task 2 – Wholesale Water Customer Impacts, and
Task 3 – Custer Loop Assessment at the time that the Contract is authorized. Staff will
negotiate and authorize individual task orders up to the annual maximum amount for each
year.
As in past years, compliance with the City’s M/W/EBE program was waived for this contract
because of the specialized nature of hydraulic modeling and the limited annual budget.
Attachments:
Summary of Proposed Cost by Task
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Summary of Proposed Cost by Task
Hydraulic Modeling Services (RFP 20-32)
Task Description
AECOM
Technical
Services, Inc.
Carollo
Engineers, Inc.
Christopher B.
Burke
Engineering,
Ltd.
Greeley and
Hansen LLC
Horner &
Shifrin, Inc.
Stantec
Consulting
Services, Inc.
2.1 - General Hydraulic Modeling Support $10,000.00 $10,000.00 $9,960.50 $8,024.00 $10,000.00 $10,000.00
2.2 - Wholesale Water Customer Impacts $12,904.36 $19,058.00 $9,763.72 $10,017.00 $20,150.00 $16,714.00
2.3 - Custer Loop Assessment $8,694.64 $10,087.00 $9,763.72 $7,018.00 $9,750.00 $14,774.00
2.4 - Hartrey Watermain Assessment $8,694.64 $10,087.00 $9,763.72 $7,018.00 $9,750.00 $14,464.00
2.5 - Model Update $8,839.64 $29,517.00 $9,514.22 $17,510.00 $23,900.00 $29,706.00
TOTAL $49,133.28 $78,749.00 $48,765.88 $49,587.00 $73,550.00 $85,658.00Page 4 of 4A5.Page 81 of 286
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Christopher Venatta, Senior Project Manager
CC: David Stoneback, Public Works Agency Director; Lara Biggs, City
Engineer
Subject: Approval of Contract Award with Schroeder and Schroeder Inc. for
Special Assessment Alley Project (Bid 20-09)
Date: June 8, 2020
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute an agreement with
Schroeder and Schroeder Inc. (7306 Central Park, Skokie, IL 60076) for the Special
Assessment Alley Project (Bid 20-09) in the amount of $479,044.50.
Funding Source:
Funding is provided from the Capital Improvement Fund 2020 General Obligation Bonds in
the amount of $239,522.25 and from the Special Assessment Fund in the amount of
$239,522.25. A detailed summary is included in the memo below.
Council Action:
For Action
Summary:
This project consists of improvements to the alley north of Central Street and east of Ridge
Avenue – Special Assessment 1525. Improvements include installation of an 8 -inch thick
concrete alley with permeable pavers, installation of storm sewers, and related garage apron
restoration work. This alley is being paved through the special assessment process which is
administered by the City’s Board of Local Improvements.
This bid was advertised on Demandstar and in the Pioneer Press. Bids for the project were
electronically received on May 19, 2020. Five contractors submitted bids for this project as
follows.
A6.Page 82 of 286
The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days
following the bid opening. The bids were reviewed by Chris Venatta, Senior Project
Manager. Attached is a bid tabulation showing the detailed bid results.
A summary of the bid pricing received is as follows:
The project included two alternate designs. Alternate 1 was a standard con crete alley with
storm sewer and Alternate 2 was a green infrastructure alley that contained permeable
pavers. The lowest bid for both options was Schroeder & Schroeder, Inc. for Alternate 2. This
design alternate also aligns with the City’s Stormwater Management Guide, which the City
Council accepted and placed on file on December 9, 2019, as well as Evanston’s Climate
Action and Resilience Plan.
Schroeder & Schroeder has completed various projects for the City, and staff has found their
work to be satisfactory. Therefore, staff recommends that the contract be awarded to
Schroeder & Schroeder for a total amount of $479,044.50.
Detailed Funding Summary
Legislative History:
Page 2 of 6
A6.Page 83 of 286
Ordinance 21-O-20, allowing for the construction of a local improvement known as Evanston
Special Assessment No. 1525, was adopted by the City Council on March 9, 2020.
Attachments:
BID TAB 20-09
MWEBE Memo - Special Assessment Alley Project (Bid 20-09)
Page 3 of 6
A6.Page 84 of 286
DATE: May 19, 2020
TIME: 2:00 P.M.
Alternate 1
TOTAL UNIT UNIT UNIT UNIT UNIT UNIT
QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE
1 EARTH EXCAVATION CU. YD.900 $58.00 52,200.00$ $55.00 $49,500.00 $35.00 $31,500.00 $90.00 $81,000.00 $91.00 $81,900.00 $32.00 $28,800.00
2 TRENCH BACKFILL CU. YD.418 $45.00 18,810.00$ $3.00 $1,254.00 $48.00 $20,064.00 $45.00 $18,810.00 $48.00 $20,064.00 $8.00 $3,344.00
3 SUB-BASE GRANULAR MATERIAL, TYPE B CU. YD.30 $45.00 1,350.00$ $42.00 $1,260.00 $36.00 $1,080.00 $45.00 $1,350.00 $82.00 $2,460.00 $55.70 $1,671.00
4 GRANULAR CRADLE MATERIAL, CA-11 TON 255 $45.00 11,475.00$ $20.00 $5,100.00 $54.00 $13,770.00 $43.00 $10,965.00 $54.00 $13,770.00 $10.00 $2,550.00
5 AGGREGATE BASE COURSE, TYPE B, 4"SQ. YD.1,985 $8.00 15,880.00$ $6.00 $11,910.00 $4.00 $7,940.00 $15.00 $29,775.00 $9.80 $19,453.00 $6.82 $13,537.70
6 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 14 $325.00 4,550.00$ $300.00 $4,200.00 $175.00 $2,450.00 $250.00 $3,500.00 $155.00 $2,170.00 $234.03 $3,276.42
7 PORTLAND CEMENT CONCRETE PAVEMENT, 8"SQ. YD.1,970 $85.00 167,450.00$ $75.00 $147,750.00 $90.00 $177,300.00 $72.00 $141,840.00 $100.50 $197,985.00 $71.00 $139,870.00
8 STORM SEWERS, SPECIAL, 10" ( D. I. P. / CL 50 )FOOT 144 $125.00 18,000.00$ $125.00 $18,000.00 $125.00 $18,000.00 $135.00 $19,440.00 $130.00 $18,720.00 $121.54 $17,501.76
9 STORM SEWERS, 12", TYPE 2 ( R. C. P. / CL III )FOOT 859 $110.00 94,490.00$ $112.00 $96,208.00 $110.00 $94,490.00 $100.00 $85,900.00 $115.00 $98,785.00 $121.54 $104,402.86
10 STORM SEWERS, SPECIAL 12", ( D. I. P. / CL 50 )FOOT 15 $150.00 2,250.00$ $150.00 $2,250.00 $150.00 $2,250.00 $155.00 $2,325.00 $155.00 $2,325.00 $2,902.78 $43,541.70
11 CATCH BASIN, TYPE A, 4' DIAMETER, TYPE 1 FRAME, OPEN LID EACH 1 $6,000.00 6,000.00$ $3,950.00 $3,950.00 $6,250.00 $6,250.00 $5,800.00 $5,800.00 $6,350.00 $6,350.00 $3,710.97 $3,710.97
12 MANHOLE, TYPE A, 4' DIAMETER, TYPE 1 FRAME, OPEN LID EACH 2 $5,500.00 11,000.00$ $4,500.00 $9,000.00 $7,950.00 $15,900.00 $10,000.00 $20,000.00 $7,950.00 $15,900.00 $3,449.42 $6,898.84
13 INLET, TYPE A, TYPE 1 FRAME, OPEN LID EACH 8 $2,200.00 17,600.00$ $2,950.00 $23,600.00 $2,150.00 $17,200.00 $1,500.00 $12,000.00 $2,250.00 $18,000.00 $1,333.22 $10,665.76
14 FRAMES AND GRATES TO BE ADJUSTED EACH 1 $550.00 550.00$ $1,750.00 $1,750.00 $485.00 $485.00 $500.00 $500.00 $485.00 $485.00 $286.65 $286.65
15 COMBINATION CONCRETE CURB AND GUTTER, TYPE B 6.12 FOOT 350 $35.00 12,250.00$ $5.00 $1,750.00 $25.00 $8,750.00 $32.00 $11,200.00 $44.00 $15,400.00 $42.56 $14,896.00
16 PAVEMENT REMOVAL SQ. YD.35 $30.00 1,050.00$ $21.00 $735.00 $10.00 $350.00 $23.00 $805.00 $61.85 $2,164.75 $18.32 $641.20
17 DRIVEWAY PAVEMENT REMOVAL SQ. YD.525 $20.00 10,500.00$ $22.00 $11,550.00 $5.00 $2,625.00 $20.00 $10,500.00 $16.75 $8,793.75 $18.32 $9,618.00
18 COMBINATION CURB AND GUTTER REMOVAL FOOT 350 $8.00 2,800.00$ $2.00 $700.00 $5.00 $1,750.00 $8.00 $2,800.00 $16.30 $5,705.00 $5.27 $1,844.50
19 SIDEWALK REMOVAL SQ. FT.780 $2.50 1,950.00$ $2.00 $1,560.00 $1.00 $780.00 $2.00 $1,560.00 $3.40 $2,652.00 $2.29 $1,786.20
20 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT - 6"SQ. YD.505 $74.00 37,370.00$ $70.00 $35,350.00 $54.00 $27,270.00 $68.00 $34,340.00 $78.00 $39,390.00 $76.88 $38,824.40
21 PORTLAND CEMENT CONCRETE SIDEWALK - 5"SQ. FT.780 $8.00 6,240.00$ $8.00 $6,240.00 $7.50 $5,850.00 $7.80 $6,084.00 $8.60 $6,708.00 $9.29 $7,246.20
22 PROTECTIVE SEALER SQ. YD.2,475 $2.00 4,950.00$ $1.00 $2,475.00 $1.00 $2,475.00 $3.00 $7,425.00 $2.30 $5,692.50 $2.55 $6,311.25
23 CRUSHED STONE, CA - 14 TON 30 $40.00 1,200.00$ $20.00 $600.00 $22.00 $660.00 $35.00 $1,050.00 $55.55 $1,666.50 $90.33 $2,709.90
24 FURNISHING AND PLACING TOPSOIL, 3"SQ. YD.180 $9.00 1,620.00$ $15.00 $2,700.00 $3.00 $540.00 $9.00 $1,620.00 $10.00 $1,800.00 $16.94 $3,049.20
25 SODDING, SALT TOLERANT SQ. YD.180 $17.00 3,060.00$ $17.00 $3,060.00 $13.00 $2,340.00 $16.00 $2,880.00 $18.00 $3,240.00 $16.52 $2,973.60
26 REMOVING AND RESETTING PAVERS SQ. FT.55 $40.00 2,200.00$ $25.00 $1,375.00 $32.00 $1,760.00 $32.00 $1,760.00 $25.00 $1,375.00 $28.35 $1,559.25
27 DETECTABLE WARNINGS SQ. FT.50 $60.00 3,000.00$ $50.00 $2,500.00 $35.00 $1,750.00 $35.00 $1,750.00 $25.00 $1,250.00 $39.85 $1,992.50
28 HOT-MIX ASPHALT SURFACE REMOVAL SQ. YD.65 $35.00 2,275.00$ $50.00 $3,250.00 $5.00 $325.00 $35.00 $2,275.00 $25.00 $1,625.00 $12.69 $824.85
29 TEMPORARY FENCE FOOT 150 $8.00 1,200.00$ $6.00 $900.00 $7.50 $1,125.00 $5.00 $750.00 $12.00 $1,800.00 $6.03 $904.50
30 CONSTRUCTION LAYOUT AND STAKING LUMP SUM 1 $10,000.00 10,000.00$ $30,000.00 $30,000.00 $3,750.00 $3,750.00 $25,000.00 $25,000.00 $6,000.00 $6,000.00 $5,669.08 $5,669.08
31 STREET SWEEPING EACH 4 $400.00 1,600.00$ $400.00 $1,600.00 $350.00 $1,400.00 $600.00 $2,400.00 $500.00 $2,000.00 $1,179.25 $4,717.00
32 CLOSED CIRCUIT TV INSPECTION LUMP SUM 1 $10,000.00 10,000.00$ $3,500.00 $3,500.00 $2,950.00 $2,950.00 $12,000.00 $12,000.00 $3,125.00 $3,125.00 $6,925.34 $6,925.34
33 PRE-CONSTRUCTION SURFACE VIDEO TAPING LUMP SUM 1 $2,000.00 2,000.00$ $1,500.00 $1,500.00 $950.00 $950.00 $5,000.00 $5,000.00 $1,500.00 $1,500.00 $736.98 $736.98
34 TREE REMOVAL (6 to 15 INCH DIAMETER)UNIT DIA 18 $50.00 900.00$ $120.00 $2,160.00 $65.00 $1,170.00 $48.00 $864.00 $60.00 $1,080.00 $56.69 $1,020.42
35 EPOXY PAVEMENT MARKING LINE-6" YELLOW FOOT 170 $35.00 5,950.00$ $23.25 $3,952.50 $23.25 $3,952.50 $5.00 $850.00 $23.25 $3,952.50 $66.78 $11,352.60
$543,720.00 $493,189.50 $481,201.50 $566,118.00 $615,287.00 $471,661.41
$493,189.50 $481,201.50 $566,118.00 $615,287.00 $505,660.63
CITY OF EVANSTON
TABULATION OF BIDS FOR
Special Assessment Alley Project
BID NO: 20-09
Schroeder & Schroeder, Inc.
NAME AND ADDRESS OF BIDDERS
TOTAL TOTAL
TOTAL BID AS READ
AS CORRECTED
ITEM
NUMBER ITEM UNIT TOTAL
7306 Central Park
Skokie, IL 60076
TOTAL
APPROVED
ENGINEER'S
ESTIMATE
Capitol Cement Co., Inc.
6231 North Pulaski Road
Chicago, IL 60646
Sumit Construction
4150 W. Wrightwood Avenue
Chicago, IL 60639
Pan-Oceanic Engineering Co., Inc.
6436 W. Higgins Ave.
Chicago, IL 60656
TOTAL
Landmark Contractors, Inc
11916 W. Main St.
Huntley, IL 60142
TOTAL
1 of 2Page 4 of 6A6.Page 85 of 286
DATE: May 19, 2020
TIME: 2:00 P.M.
Alternate 2
TOTAL UNIT UNIT UNIT UNIT UNIT UNIT
QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE
1 EARTH EXCAVATION CU. YD.1,349 $58.00 78,242.00$ $55.00 $74,195.00 $35.00 $47,215.00 $90.00 $121,410.00 $91.00 $122,759.00 $32.00 $43,168.00
2 TRENCH BACKFILL CU. YD.169 $45.00 7,605.00$ $3.00 $507.00 $48.00 $8,112.00 $45.00 $7,605.00 $48.00 $8,112.00 $8.00 $1,352.00
3 SUB-BASE GRANULAR MATERIAL, TYPE B CU. YD.30 $45.00 1,350.00$ $42.00 $1,260.00 $36.00 $1,080.00 $45.00 $1,350.00 $82.00 $2,460.00 $75.00 $2,250.00
4 GRANULAR CRADLE MATERIAL, CA-11 TON 95 $45.00 4,275.00$ $20.00 $1,900.00 $54.00 $5,130.00 $43.00 $4,085.00 $54.00 $5,130.00 $10.00 $950.00
5 AGGREGATE BASE COURSE, TYPE B, 4"SQ. YD.380 $8.00 3,040.00$ $6.00 $2,280.00 $4.00 $1,520.00 $15.00 $5,700.00 $9.80 $3,724.00 $6.82 $2,591.60
6 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 14 $325.00 4,550.00$ $300.00 $4,200.00 $175.00 $2,450.00 $250.00 $3,500.00 $155.00 $2,170.00 $234.03 $3,276.42
7 HES PORTLAND CEMENT CONCRETE PAVEMENT, 8"SQ. YD.1,545 $85.00 131,325.00$ $85.00 $131,325.00 $90.00 $139,050.00 $72.00 $111,240.00 $112.50 $173,812.50 $89.00 $137,505.00
8 STORM SEWERS, SPECIAL, 10" ( D. I. P. / CL 50 )FOOT 144 $125.00 18,000.00$ $125.00 $18,000.00 $125.00 $18,000.00 $135.00 $19,440.00 $130.00 $18,720.00 $121.54 $17,501.76
9 STORM SEWERS, 12", TYPE 2 ( R. C. P. / CL III )FOOT 317 $110.00 34,870.00$ $112.00 $35,504.00 $110.00 $34,870.00 $100.00 $31,700.00 $115.00 $36,455.00 $107.97 $34,226.49
10 STORM SEWERS, SPECIAL 12", ( D. I. P. / CL 50 )FOOT 15 $150.00 2,250.00$ $150.00 $2,250.00 $150.00 $2,250.00 $155.00 $2,325.00 $155.00 $2,325.00 $2,902.78 $43,541.70
11 CATCH BASIN, TYPE A, 4' DIAMETER, TYPE 1 FRAME, OPEN LID EACH 1 $6,000.00 6,000.00$ $3,950.00 $3,950.00 $6,250.00 $6,250.00 $5,800.00 $5,800.00 $6,350.00 $6,350.00 $3,710.97 $3,710.97
12 MANHOLE, TYPE A, 4' DIAMETER, TYPE 1 FRAME, OPEN LID EACH 2 $5,500.00 11,000.00$ $4,500.00 $9,000.00 $7,950.00 $15,900.00 $10,000.00 $20,000.00 $7,950.00 $15,900.00 $3,449.42 $6,898.84
13 INLET, TYPE A, TYPE 1 FRAME, OPEN LID EACH 6 $2,200.00 13,200.00$ $2,950.00 $17,700.00 $2,150.00 $12,900.00 $1,500.00 $9,000.00 $2,250.00 $13,500.00 $1,368.70 $8,212.20
14 FRAMES AND GRATES TO BE ADJUSTED EACH 1 $550.00 550.00$ $1,750.00 $1,750.00 $485.00 $485.00 $500.00 $500.00 $485.00 $485.00 $286.65 $286.65
15 COMBINATION CONCRETE CURB AND GUTTER, TYPE B 6.12 FOOT 350 $35.00 12,250.00$ $5.00 $1,750.00 $25.00 $8,750.00 $32.00 $11,200.00 $44.00 $15,400.00 $42.56 $14,896.00
16 PAVEMENT REMOVAL SQ. YD.35 $30.00 1,050.00$ $21.00 $735.00 $10.00 $350.00 $23.00 $805.00 $61.85 $2,164.75 $18.32 $641.20
17 DRIVEWAY PAVEMENT REMOVAL SQ. YD.525 $20.00 10,500.00$ $22.00 $11,550.00 $5.00 $2,625.00 $20.00 $10,500.00 $16.75 $8,793.75 $18.32 $9,618.00
18 COMBINATION CURB AND GUTTER REMOVAL FOOT 350 $8.00 2,800.00$ $2.00 $700.00 $5.00 $1,750.00 $8.00 $2,800.00 $16.30 $5,705.00 $5.27 $1,844.50
19 SIDEWALK REMOVAL SQ. FT.780 $2.50 1,950.00$ $2.00 $1,560.00 $1.00 $780.00 $2.00 $1,560.00 $3.40 $2,652.00 $2.29 $1,786.20
20 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT - 6"SQ. YD.505 $74.00 37,370.00$ $70.00 $35,350.00 $54.00 $27,270.00 $68.00 $34,340.00 $78.00 $39,390.00 $76.88 $38,824.40
21 PORTLAND CEMENT CONCRETE SIDEWALK - 5"SQ. FT.780 $8.00 6,240.00$ $8.00 $6,240.00 $7.50 $5,850.00 $7.80 $6,084.00 $8.60 $6,708.00 $9.29 $7,246.20
22 PROTECTIVE SEALER SQ. YD.2,050 $2.00 4,100.00$ $1.00 $2,050.00 $1.00 $2,050.00 $3.00 $6,150.00 $2.30 $4,715.00 $2.55 $5,227.50
23 CRUSHED STONE, CA - 14 TON 30 $40.00 1,200.00$ $20.00 $600.00 $22.00 $660.00 $35.00 $1,050.00 $55.55 $1,666.50 $90.33 $2,709.90
24 FURNISHING AND PLACING TOPSOIL, 3"SQ. YD.180 $9.00 1,620.00$ $15.00 $2,700.00 $3.00 $540.00 $9.00 $1,620.00 $10.00 $1,800.00 $16.94 $3,049.20
25 SODDING, SALT TOLERANT SQ. YD.180 $17.00 3,060.00$ $17.00 $3,060.00 $13.00 $2,340.00 $16.00 $2,880.00 $18.00 $3,240.00 $16.52 $2,973.60
26 REMOVING AND RESETTING PAVERS SQ. FT.55 $40.00 2,200.00$ $25.00 $1,375.00 $32.00 $1,760.00 $32.00 $1,760.00 $25.00 $1,375.00 $28.35 $1,559.25
27 DETECTABLE WARNINGS SQ. FT.50 $60.00 3,000.00$ $50.00 $2,500.00 $35.00 $1,750.00 $35.00 $1,750.00 $25.00 $1,250.00 $39.85 $1,992.50
28 HOT-MIX ASPHALT SURFACE REMOVAL SQ. YD.65 $35.00 2,275.00$ $50.00 $3,250.00 $5.00 $325.00 $35.00 $2,275.00 $25.00 $1,625.00 $12.69 $824.85
29 TEMPORARY FENCE FOOT 150 $8.00 1,200.00$ $6.00 $900.00 $7.50 $1,125.00 $5.00 $750.00 $12.00 $1,800.00 $6.03 $904.50
30 CONSTRUCTION LAYOUT AND STAKING LUMP SUM 1 $10,000.00 10,000.00$ $30,000.00 $30,000.00 $3,750.00 $3,750.00 $25,000.00 $25,000.00 $6,000.00 $6,000.00 $5,669.08 $5,669.08
31 STREET SWEEPING EACH 4 $400.00 1,600.00$ $400.00 $1,600.00 $350.00 $1,400.00 $600.00 $2,400.00 $500.00 $2,000.00 $1,179.25 $4,717.00
32 CLOSED CIRCUIT TV INSPECTION LUMP SUM 1 $10,000.00 10,000.00$ $3,500.00 $3,500.00 $3,250.00 $3,250.00 $12,000.00 $12,000.00 $3,350.00 $3,350.00 $6,925.34 $6,925.34
33 PRE-CONSTRUCTION SURFACE VIDEO TAPING LUMP SUM 1 $2,000.00 2,000.00$ $1,500.00 $1,500.00 $950.00 $950.00 $5,000.00 $5,000.00 $1,500.00 $1,500.00 $396.84 $396.84
34 TREE REMOVAL (6 to 15 INCH DIAMETER)UNIT DIA 18 $50.00 900.00$ $120.00 $2,160.00 $65.00 $1,170.00 $48.00 $864.00 $60.00 $1,080.00 $56.69 $1,020.42
35 EPOXY PAVEMENT MARKING LINE-6" YELLOW FOOT 170 $35.00 5,950.00$ $23.25 $3,952.50 $23.25 $3,952.50 $6.00 $1,020.00 $23.25 $3,952.50 $66.78 $11,352.60
36 PERFORATED PIPE UNDERDRAINS 6", TYPE 2 (PVC)FOOT 542 $65.00 35,230.00$ $75.00 $40,650.00 $80.00 $43,360.00 $45.00 $24,390.00 $80.00 $43,360.00 $50.20 $27,208.40
37 INFILTRATION TRENCH AGGREGATE CU. YD.580 $50.00 29,000.00$ $65.00 $37,700.00 $54.00 $31,320.00 $50.00 $29,000.00 $54.00 $31,320.00 $65.34 $37,897.20
38 PERMEABLE CONCRETE PAVERS SQ. YD.440 $110.00 48,400.00$ $85.00 $37,400.00 $65.25 $28,710.00 $25.00 $11,000.00 $48.50 $21,340.00 $54.99 $24,195.60
39 GEOTEXTILE FABRIC, 8 OZ.SQ. YD.2,420 $5.00 12,100.00$ $6.00 $14,520.00 $1.00 $2,420.00 $4.00 $9,680.00 $2.00 $4,840.00 $1.83 $4,428.60
40 CRUSHED STONE CA- 16 (WASHED)TON 125 $80.00 10,000.00$ $38.00 $4,750.00 $45.00 $5,625.00 $35.00 $4,375.00 $38.00 $4,750.00 $43.08 $5,385.00
$572,252.00 $555,873.50 $479,044.50 $553,908.00 $631,680.00 $528,765.51
$555,873.50 $479,044.50 $553,908.00 $633,680.00 $528,765.51TOTAL BID AS READ
AS CORRECTED
ITEM
NUMBER ITEM UNIT TOTAL TOTAL
Pan-Oceanic Engineering Co., Inc.
TOTAL
CITY OF EVANSTON
TABULATION OF BIDS FOR
Special Assessment Alley Project
TOTAL TOTAL
BID NO: 20-09
APPROVED
ENGINEER'S
ESTIMATE
NAME AND ADDRESS OF BIDDERS
Capitol Cement Co., Inc.Schroeder & Schroeder, Inc.Sumit Construction
TOTAL
Landmark Contractors, Inc
6231 North Pulaski Road 7306 Central Park 4150 W. Wrightwood Avenue 11916 W. Main St.6436 W. Higgins Ave.
Chicago, IL 60646 Skokie, IL 60076 Chicago, IL 60639 Huntley, IL 60142 Chicago, IL 60656
2 of 2Page 5 of 6A6.Page 86 of 286
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Sharon Johnson, Acting Deputy City Manager
CC: Hitesh Desai, Chief Financial Officer; Tammi Nunez Purchasing
Manager
Subject: MWEBE Memo - Special Assessment Alley Project (Bid 20-09)
Date: June 8, 2020
Recommended Action:
The Purchasing Division recommends City Council accept and place on file the MWEBE
Memo for the Special Assessment Alley Project (Bid 20-09).
Council Action:
For Action: Accept and Place on File
Summary:
The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is
to assist such businesses with opportunities to grow. In order to help ensure such growth,
the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25%
of the awarded contract.
With regard to the recommendation for the Special Assessment Alley Project (Bid 20 -09),
Schroeder & Schroeder’s, total base bid is $481,201.50 and they are found to be in
compliance with the City’s MWEBE goal.
Page 6 of 6
A6.Page 87 of 286
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Johanna Leonard, Director of Community Development
CC: Gary Gerdes, Building & Inspection Services Division Manager;
Angelique Schnur, Senior Property Standards Inspector
Subject: Approval of Funding for the Demolition of a Vacant, Structurally Unsafe
Building at 2012 Maple Avenue
Date: June 8, 2020
Recommended Action:
Staff recommends City Council approval of funding for the demolition of a vacant, structurally
unsafe residential structure located at 2012 Maple Avenue. The cost for the demolition will be
is $40,300 which includes disconnection of the water and sewer services, demolition of
structure, removal and backfill of the foundation and regrading of the site.
Funding Source:
The cost of the demolition will be paid for by grants provided by the Abandoned Residential
Property Municipality Relief Grant from the Illinois Housing Development Authority. The
funding source is the IL Vacant Expense Account, 100.24.2435.62469.
Council Action:
For Action
Summary:
The City was awarded a $75,000.00 grant from the State of Illinois as facilitated through the
Illinois Housing Development Authority to use as funds to assist with property maintenance of
vacant and abandoned properties. The demolition of the building at 2 012 Maple Avenue
qualifies as an activity that is addressed using this grant. The residential structure has been
deteriorating for years with no maintenance and was declared an unsafe structure in March
2020. Inspection findings showed sections of the fo undation walls have collapsed and the
structure remains unsupported causing the structure to lean. The owner will retain ownership
of the property and intends to rebuild. A $15,000 lien for the Affordable Housing Tax will be
placed on the property and released after the owner has resided in the new house for three
years after occupancy.
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Grant funds can only be used on vacant properties and have been used for grass mowing,
debris removal and fencing. Property Standards has also used the grant funding as a tool to
eliminate vacant, structurally unsafe structures on 4 previous occasions. The funding has
only been used on vacant structures that have been declared structurally unsafe by the
Building Division.
The grant funds needed to be used by May 29th of this year. There are approximately
$14,000 in unused funds that will be forfeited which may impact future funding amounts. If
approved, the funding for the demolition will be paid from the next grant cycle.
The property owner was cited for failure to correct previous violations. At the administrative
hearing, the owner stated she was not aware of the extent of the structural deficiencies that
existed. Discussion regarding the possible use of the grant funds for the demolition of the
structure occurred at the administrative hearing
Attachments:
MBR PROPOSAL - 2012 MAPLE
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PROPOSAL-CONTRACT
SKOKIE, IL. 60076
888.585.DEMO (3366)
DATE: 4/13/2020
PROPOSAL #2166 PROPOSAL DOES NOT INCLUDE:
LOCATION(S): WATER: BILLS, RETENTION PLAN, DEGRADATION FEES,
2012 MAPLE AVE.REMOVING: HAZARDOUS MATERIAL, TIRES, TREES,
EVANSTON, IL. 60601 POOLS, UNDERGROUND TANKS, AUTOMOBILES.
PROPOSAL IS VALID FOR 30 DAYS DEMOLITION TAX.
SUBMITTED TO: CITY OF EVANSTON REPAIRS DUE TO CONVENTIONAL WORK METHOD.
PRICE QUANTITY TOTAL
MBR WRECKING INC. PROPOSES THE FOLLOWING:
DISCONNECT ALL UTILITIES:
ACQUIRE DEMO PERMIT:
INSTALL TEMPORARY FENCING AS NEEDED:
DEMOLISH THE 2 STORY BUILDING ON SITE:
REMOVE FOUNDATION/SLAB BENEATH THE BUILDING:
REMOVE ALL OF THE DEBRIS FROM THE PREMISES:
BACKFILL THE AREA, GRADE TO LEVEL & SEED:
$40,300
1. PERFORMANCE & PAYMENT: THE CONTRACTOR SHALL PERFORM THE CONTRACT WORK IN COMPLIANCE WITH THIS
CONTRACT AND WITH ALL APPLICABLE LAWS AND LEGAL REQUIREMENTS, AND IN THE MANNER AND TO THE STANDARD
TO BE EXPECTED OF A REASONABLY COMPETENT CONTRACTOR. THE OWNER/REPRESENTATIVE SHALL PAY THE CONTRACTOR
DEPOSITS TO BE PAID IN INSTALLMENTS & FINAL INSTALLMENT TO BE PAID UPON COMPLETION OF CONTRACT WORK.
ALL SCRAP AND/OR SALVAGE MATERIAL (BRICK,METAL,ETC.) SHALL BECOME THE PROPERTY OF MBR WRECKING INC.
2. VARIATIONS: THIS CONTRACT MAY BE VARIED BY CHANGES TO THE CONTRACT WORK (INCLUDING ADDITIONS, OMISSIONS
OR REPLACEMENTS) WHEN:
A. THE PARTY REQUIRING THE VARIATION GIVES THE OTHER PARTY A WRITTEN NOTICE DESCRIBING THE VARIATION
OR CREDIT IS TO BE MADE; AND
C. THE VARIATION NOTICE IS SIGNED BY OWNER/REPRESENTATIVE AND THE CONTRACTOR.
3. WORKPLACE HEALTH AND SAFETY: THE CONTRACTOR SHALL COMPLY WITH ALL APPLICABLE REQUIREMENTS OF THE
FEDERAL AND STATE HEALTH AND SAFETY RULES AND REGULATIONS
APPROVALS: THE CONTRACTOR SHALL OBTAIN ALL PERMITS, PERMISSIONS, CONSENTS OR APPROVALS REQUIRED IN
CONNECTION WITH THE CONTRACT WORK.
5. ACCESS: THE OWNER SHALL GIVE THE CONTRACTOR REASONABLE ACCESS AS NECESSARY TO ENABLE PERFORMANCE
OF THIS CONTRACT.
6. CARE OF THE WORK: THE CONTRACTOR SHALL BE RESPONSIBLE FOR THE CARE OF THE CONTRACT WORK UNTIL
COMPLETION AND SHALL PROMPTLY MAKE GOOD ANY LOSS OR DAMAGE TO THE CONTRACT WORK USED BY AN ACTCAUSED BY AN ACT,
NEGLECT OR DEFAULT OF THE CONTRACTOR OR THE CONTRACTOR'S EMPLOYEES, AGENTS OR SUB-CONTRACTORS.
7. DISPOSAL FEES: THE CONTRACTOR SHALL BE RESPONSIBLE FOR, AND INCLUDE IN THE TOTAL PRICE, ANY DISPOSAL
FEES ASSOCIATED WITH THE REMOVAL AND DISPOSAL OF BUILDING MATERIAL.
DISPUTE RESOLUTION: ANY DISPUTE BETWEEN THE OWNER/REPRESENTATIVE AND THE CONTRACTOR ARISING UNDER OR IN
CONNECTION WITH THIS CONTRACT MAY BE REFERRED TO THE AMERICAN ARBITRATION ASSOCIATION OR AN APPROPRIATE
COURT OR (BY MUTUAL CONSENT) A MEDIATION SERVICE.
OWNER/REPRESENTATIVE MBR WRECKING INC.
_____________________________________
DESCRIPTION
4107 OAKTON ST.
MBR WRECKING INC. License #TGC040468
B. THE CONTRACTOR PROVIDES A WRITTEN ESTIMATE OF THE VALUE OF THE VARIATION AND WHEN THE PAYMENT
Page 3 of 3
A7.Page 90 of 286
Memorandum
To: Honorable Mayor and Members of the City Council
From: Paulina Martínez, Acting Deputy City Manager
CC: Paul Zalmezak, Economic Development Manager
Subject: Approval of Entrepreneurship Emergency Assistance Grants
Date: June 8, 2020
Recommended Action:
Economic Development staff recommends City Council approval for financial assistance
through the Entrepreneurship Support Program for the following applicants:
• Horizon Photography - $2,436.00
• Career Catalyst - $2,500
• Carrie Brown-LMT Massage Therapy - $2,305.38
• SLK Salon - $2,500
• La Cocinita - $2,500
• Illinois Allergy and Asthma Specialists - $2,500
• Good to Go Jamaican Restaurant - $2,500
• Viet Nom Nom - $2,500
• Avengerz Music Group, LLC - $1,000
• Linmay Studio - $1,471.49
Funding Source:
Staff recommends utilizing the Economic Development Entrepreneurship Support Fund
(Account 100.15.5300.62664). The approved 2020 Fiscal Year Budget allocated $50,000 to
this account. This request totals $22,212.87. To date, $0 has been spent.
Council Action:
For Action
Summary:
Staff received 11 successful applications totaling $22,212.87. Two of the applications were
received prior to May 11, 2020, when the guidelines to the Entrepreneurship Support
Program were temporarily amended to include emergency assistance. Due to the shelter -in-
place order, the Economic Development Committee has been unable to meet to approve
these grants; thus, the original guidelines should be considered for the first two applications.
A8.Page 91 of 286
Horizon Photography
This application was submitted prior to May 11, 2020, by Jennifer Schuman, owner of
Horizon Photography, a personal brand photography practice. Ms. Schuman's request
includes funding for:
- Production Space
- Equipment
- Marketing
- Professional Services
- Certifications
Career Catalyst
This application was submitted prior to May 11, 2020, by Alicia Skipworth, co -owner of
Career Catalyst. Career Catalyst was founded in April 2020 on the heels of the Covid -19
pandemic. With the goal of creating a non-invasive platform to offer innovative career
coaching and job readiness skills, the business was created to provide virtual resources and
services to clients. Ms. Skipworth's request for funding includes:
- Equipment
- Certifications
- Professional services
Carrie Brown-LMT Massage Therapy
Ms. Carolyn Brown is a licensed and insured massage therapist. She has been in business
for the last five years. She was forced to shut-down due to the pandemic but is now getting
prepared to reopen. Her request includes funding for:
- Rent
- Personal protective equipment
SLK Salon
Ms. Sandy Lewis Kandiri is the owner of SLK Studio, which has been in business for the last
eight years and employs eight staff members. Her business had to shut -down due to the
pandemic. Ms. Lewis Kandiri’s request includes funding for:
- Rent
La Cocinita
Ms. Rachel Angulo is the co-owner of La Cocinita restaurant, a quick-service Venezuelan
restaurant in downtown Evanston for the past for years. Due to the pandemic, her catering
business was severely impacted, and her operations were reduced to carry-out only. Ms.
Angulo’s request includes funding for:
- Rent
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Illinois Allergy and Asthma Specialists
Ms. Vivian Chou is the co-owner of Illinois Allergy and Asthma Specialists for the past 10
years. Due to the pandemic, they shifted their business model to offer telehealth
appointments, but their business is down 95%. Ms. Chou’s request including funding for:
- Professional Services
- Utilities
- Rent
Good to Go Jamaican
Ms. Lenice Levy is the co-owner of Good to Go Jamaican Restaurant on Howard Street,
which has been in business for 15 years. Due to the pandemic, the restaurant sales are down
70%, and operations were reduced to carry-out only. Ms. Levy’s request includes funding for:
- Mortgage
- Utilities
Viet Nom Nom
Mr. Moy Levy is the owner of Vien Nom Nom, a restaurant in downtown Evanston, which has
been in business for five years. Due to the pandemic, the restaurant sales went down 90%
and decided to shut-down for the time being, as most of his business was driven by
Northwester’s population. Mr. Moy’s request includes funding for:
- Rent
Avengerz Music Group, LLC
Mr. Seth Watson is the owner of Avengerz Music Group (AMG), a multi -media production
company, which produces content for radio/TV/web advertising, as well as artist
development, branding, and management. Due to the pandemic, the business was shut -
down. Mr. Watson’s request includes funding for:
- Rent
Linmay Studio
Ms. Lindsay Mayuga is the owner of Linmay Salon for the past 2.5 years. Due to the
pandemic, the salon has lost approximately $35,000 in revenue and was forced to shut -down.
Ms. Mayuga’s request includes funding for:
- Rent
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The table below provides a summary of the eligible program expenses:
Background:
The Entrepreneurship Support Program was created to provide limited one -time grant
assistance to individuals starting or expanding a small business in Evanston. The guid elines
of this program were temporarily expanded to provide emergency assistance during the
pandemic. The temporary program guidelines were approved by City Council on May 11,
2020. The program guidelines provide for up to $1,000 in assistance with City licensing and
permitting fees, and/or up to $2,500 in assistance for qualifying business expenses such as
tools, equipment, insurance, professional services, training, certifications, rent/mortgage,
payroll, and utility bills.
Legislative History:
The original Entrepreneurship Support Program guidelines were approved by the Evanston
City Council in April 2017; the temporary emergency assistance guidelines were approved on
May 11, 2020.
Attachments:
Entrepreneurship Support Program Guidelines and Application
Horizon Photography Application
Career Catalyst Application
Entrepreneurship Support Program - Emergency Assistance Guidelines
Carrie Brown Application
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SLK Studio Application
La Cocinita Application
Illinois Allergy and Asthma Specialists Application
Good to Go Jamaican Restaurant Application
Viet Nom Nom Application
Avengerz Music Group LLC Application
Linmay Application
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Entrepreneurship Support
Program
Application Instructions & Guidelines
(updated June 2017)
Community Development Department
Economic Development Division
2100 Ridge Avenue, Evanston, Illinois 60201
847.448.8311
economicdevelopment@cityofevanston.org
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Program purpose & overview
The purpose of the entrepreneurship support grant program is to assist in the growth of jobs in
Evanston through entrepreneurship, helping residents and local business owners to create jobs
by starting sustainable small businesses. To that end, this program aims to provide key
supports during startup and initial growth stages to local entrepreneurs with viable business
models.
Funding Source:
Projects will be funded through the Economic Development Revenues and any applicable TIF
districts. Program expenses must be budgeted by the City each year, and will not carryover
from year to year. In addition to required applicant eligibility qualifications, assistance under this
Program depends upon availability of funds.
Eligibility Criteria
Evanston residents who have completed the Sunshine Enterprises Community Business
Academy Program or equivalent1 and are starting or operating a business with a physical
location in Evanston are eligible for assistance through this program. Applicants meeting
eligibility criteria who are starting or operating a business with a physical location in Evanston
are eligible for grant-based assistance through this Program. Home-based businesses qualify if
the business owner is an Evanston resident. Non-residents are eligible only if operating a
business at a physical location in Evanston, and must provide documentation of the business
address through ownership or lease documentation which identifies the applicant specifically.
All applicants must submit a business plan reasonably demonstrating business viability as
determined at the discretion of Program staff including the following sections:
Professional Experience & Founding History
Operating Structure
Market Analysis
Marketing Plan
Management
Capital Summary and Sourcing
Financial Analysis [Start Ups]
Future Planning/Ambitions
In addition to a business plan, completed applications must include three quotes for each
service or expense for which funding assistance is requested, including at least one quote from
an Evanston-based provider whenever possible. If granted, assistance will be provided in the
form of direct payments made for services or other applicable supports. Applicants will not
receive cash payments.
Applicants must have no outstanding parking tickets and be current on all fees, taxes, utility bills
and debts owed to the City of Evanston. Participation in this Program does not disqualify an
1 Equivalent entrepreneurship training programs are multi-day or multi-week courses with a structured
curriculum, including those provided by The Resurrection Project, Bethel New Life, Chicago Urban
League, Women’s Business Development Center, and the YWCA of Metro Chicago.
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A8.Page 97 of 286
applicant or business with a brick-and-mortar location from also participating in the
Storefront Modernization Program.
Ineligible applicants include:
Applicants with one or more outstanding parking tickets or who are not current on fines,
fees, taxes, or utility bills due to the City of Evanston
Applicants who have received Entrepreneurship Support Program funding from the City
of Evanston within the past five years
Businesses that are part of a franchise operation with more than 10 locations within or
outside of Evanston
Churches or other religious organizations
Government offices or agencies
Nonprofit organizations
Eligible Services
Eligible applicants may:
I. Request up to $1,000 in assistance with City permitting and licensing needs,
including food establishment licenses, general business licenses, building and sign
permits, or inspections; and/or
II. Request up to $2,500 of small business support grant funding for expenses or
services in the following categories:
1. Professional Services (Accounting, tax, insurance, legal)
2. Tools and Equipment (software, hardware, process-specific tools or equipment)
3. Licenses and Certifications
4. Production and Work Space
5. Continued research and development of initial MVPs (minimum viable
products)
6. Continuing Education and Key Personnel Development (Classes, workshops,
training programs)
7. Professional and Market Networks
Program Administration & Application Process
Step 1: Submit online application (first Monday of the month). All grant applications
must be completed and submitted online:
https://cityofevanston.wufoo.com/forms/entrepreneurship-support-program-application/.
Applications are considered on a rolling basis throughout the year and must be
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A8.Page 98 of 286
reviewed by the Economic Development Committee, which meets on the fourth
Wednesday of each month. In order to ensure your place on the committee agenda,
completed applications must be turned in no later than the second Monday of the month
in which review is requested.
Complete applications must include:
business plan
three estimates for each service or purchase to be funded, including one
estimate from an Evanston provider whenever possible
proof of residency or business location in Evanston
Step 2: Staff application review process (10 business days). Staff will review
applications for compliance with eligibility guidelines and scope of work to be funded.
LEND will assist with business plan review and assessment.
Step 3: Public Review & Approval Process (fourth Wednesday of the month). Staff
will submit the completed Entrepreneurship Support Program applications and bids to
the Economic Development Committee and City Council for approval. Applicants are
encouraged to attend all public meetings during which their applications are being
considered.
Step 4: Execute a program agreement. Following approval by City Council,
successful applicants must sign a Program agreement acknowledging the terms and
obligations of their participation.
.
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Entrepreneurship Support Program
Application #41
Applicant Name * Jennifer Schuman
Applicant Address * 2142 Brummel St.
Evanston, IL 60202
United States
Applicant Email * jennifer@horizon-arts.com
Applicant Phone Number * 8479102722
Business Name * Horizon Photography
Business Website http://www.horizonportraits.com
Business Address
2901A Central St. Suite 4
Evanston, IL 60202
United States
Please provide a description of your business (500 words max)
Thank you so much for the opportunity to submit this application for the Entrepreneur
Support program. As an Evanston native and long -time business owner here, I have been
invested in our community my life long. Given the current health crisis, my work has been
completely diminished, and this micro-funding would enable my business to continue
through this challenging time.
Horizon Photography serves the Evanston community and clients by creating images
uniquely tailored to suit and promote individuals and businesses. Through brand
assessment and Personal Brand photography, I help my clients confidently establish
visibility, create online relationship, and build trust to elevate their brand and gain new
career positions, and additio nal clients and customers.
As an Evanstonian I have valued promoting the work of many local organizations over the
years, including The Woman’s Club of Evanston, Music Theater Works, The Evanston
Animal Shelter, Evanston Rebuilding Warehouse, and many oth ers through pro bono
photography and marketing efforts.
Services to be funded: Professional Services
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Tools/Equipment
Production & Work Space
Continuing Education
Do you need financial assistance
with City licensing or permitting
requirements?
No
Please describe how you intend to use Entrepreneurship Support Program funding to
expand your business (500 words max)
Estimate for the services needed:
As the owner of Horizon Photography, I currently rent a space in Evanston where I am able
to schedule headshot and portrait sessions. In addition to these services, I am also
planning to use the studio space to photograph retail products as I gain project work from
Amazon retailers. Having recently begun my lease in August, 2019, this 12 x 14 space
allows me to photograph local professionals, families and individuals in this studio as I
build my business to serve clients in the area.
These funds will assist Horizon Photography by providing payments to the family -owned
Evanston real estate company, Arnel, Inc., which owns the studio space, as well as four
additional small businesses which Horizon Photography supports.
Services to be funded with this grant:
Work space
Arnel, Inc. Commercial Real Esate (Evanston)
$ 1,500 (studio x3 months)
Studio backdrops
Harold’s True Value Hardware (Evanston)
$ 100 (2 backdrops)
Continuing Education
Sue Bryce Education (online)
$ 140 (4 months)
Tax return / Accounting
Trinity Financial (Chicago)
$ 200 (one time fee)
Total $ 2,500
Upload written estimates for the
services needed below:
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Upload business plan (.pdf or
.doc) *
Upload proof of residency or
business location (lease, utility bill,
bank statement, etc.)
Upload proof of completion of a
business training program
(Community Business Academy or
other) * sba_certificate.jpg573.73 KB · JPG
"I certify that all of the information
contained in this document, all
statements, information, and
exhibits that I am submitting is
true and accurate and to the best of
my knowledge. I certify that I have
reviewed the Program Guidelines
associated with the City of
Evanston's Entrepreneurship
Support Program." (Type name
below for signature).
Jennifer Schuman
Date Saturday, April 4, 2020
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STUDIO
2901A Central St.
PHONE
847.910.2722
EMAIL
jennifer@horizon-arts.com
WEB
www.horizonportraits.com
Entrepreneur Support program
Economic Development Division
City of Evanston
April 1st, 2020
Horizon Photography Business Plan 2020
Dear City of Evanston representatives,
Thank you so much for the opportunity to submit this application for the
Entrepreneur Support program. As an Evanston native and long-time
business owner here, I have been invested in our community my life long.
Given the current health crisis, my work has been completely diminished,
and this micro-funding would enable my business to continue through this
challenging time.
These funds will assist Horizon Photography by provide payments to the
family-owned Evanston real estate company, Arnel, Inc., which owns my
studio space, as well as four additional small businesses which Horizon
Photography supports.
I look forward to hearing from you following your review of the enclosed
business plan and application.
Very Kindly,
Jennifer
Jennifer Schuman
Horizon Photography
Page 1
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Horizon Photography Business Plan 2020
I.Executive Summary
Horizon Photography serves the Evanston community and clients by
creating images uniquely tailored to suit and promote individuals and
businesses. Through brand assessment and Personal Brand photography, I
help my clients confidently establish visibility, create online relationship,
and build trust to elevate their brand and gain new career positions, and
additional clients and customers.
As a native Evanstonian I have valued promoting the work of many local
organizations over the years, including The Woman’s Club of Evanston,
Music Theater Works, The Evanston Animal Shelter, Evanston Rebuilding
Warehouse, and many others through pro bono photography and
marketing efforts.
II. Company Description
1.Company philosophy and vision
a.Horizon Photography was established in 2002, initially
offering services to capture life events such as engagements,
weddings, family gatherings and celebrations. In 2018 I
shifted my service focus to Personal Brand Photography to
better support small business owners in the area. With a heart
to see our community strengthen and grow, Horizon
Photography continues to serve local small businesses, non-
profit organizations, and community life through creative
content.
b.I have valued promoting the work of many local
organizations over the years, including The Woman’s Club of
Evanston, Music Theater Works, The Evanston Animal Shelter,
Evanston Rebuilding Warehouse, and many others through
pro bono photography and marketing efforts.
c.Horizon Photography is currently structured as a Sole
Proprietorship, with conversion to LLC under consideration.
2. SWOT Analysis
Strengths: Dedicated small business owner, life long community advocate
Weaknesses: Book-keeping
Opportunities: Support success of other Evanston small businesses
Threats: COVOID-19 economic downturn
Immediate goals/next steps: Seek to increase virtual project work
Long term goals/next steps: Build a Personal Brand consulting studio
Horizon Photography Business Plan 2020 Page 2
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III. Products and Services
1.As a Personal Brand photographer, my clients benefit not only
from my photography skills, but corporate branding experience
as well. This unique offering brings a process of brand evaluation,
photo session planning, and photography styling which is aimed
to generate 6-12 months of visual content to use on social media
platforms and increase online engagement.
2.Most photographers provide event coverage and portrait work
that may document the occasion, but ignores the need for brand
consideration. My competitors are unable to offer the unique
marketing experience I provide, which gives Horizon
Photography a competitive edge.
3.Horizon Photography services fit into the mid-range of the
competitive landscape. My three-tier pricing strategy allows me
me to serve solo-preneurs and start-up companies, as well as
already established firms with greater marketing budgets.
IV. 2020 Marketing Plan
Personal Brand photography is a growing trend around the globe. This
approach to creating emotional connection and communicating a personal
story is captured through styled photography sessions, providing clients
with lifestyle imagery that grabs the attention they need to build
relationships with customers via websites and social media platforms.
With e-commerce sales increasing exponentially, this is a ‘Visual Age’
where businesses need to create a striking, captivating online presence,
demanding high quality visual aids and creative content. Personal Brand
photography is a unique offering that I offer, and will continue to bring a
tailored look that coincides with business graphics, color palette, values,
and vision.
Personal Brand Photographers in Evanston:
1. Horizon Photography
Photographers in Evanston:
1.Geoff Martin Photography: portraits
2.Jill Norton: candid and headshots
3.Bordeaux Studio: weddings and headshots
4.Jessie Hearn Photography: families
5.Sutton Studios: pets and families
6.Ozzie Ramsay: headhots, weddings
7.Evanston Photographic Studios: headshots, weddings, portraits
Horizon Photography Business Plan 2020 Page 3
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With my corporate and retail branding background, I use my international
experience to create a wide range of ideas for projects. My ideas capture
energy and excitement and I love to create EYE CANDY that stirs emotion and
gives people that "gotta have it" feeling!
E-commerce, product listings, lifestyle content, model shots, artistic
photography, and marketing materials.
- Food products
- Lifestyle content
- Fashion and clothing catalogs
- Beauty & Makeup
- Pet products
- Interiors and Architecture
- Household products
- Travel and tours
- Electronics
Revenue Sources
I am currently working to generate various streams of income with Horizon
Photography, including virtual project work, photo styling and photography
for Amazon retailers, and Personal Brand video meeting sessions.
The images I create bring life to your products, and capture attention that
convert to sales. My professional styling is designed to bring your listings to
the next level. Competitive rates are based on project requirements and
images needs.
Horizon Photography provides professional services including:
~ Reliable & Efficient work
~ 15 years of studio, portrait and commercial experience
~ Professional Styling to fit your brand
~ Use of professional lighting and camera equipment
~ Full editing services in Adobe Photoshop
~ Lifestyle shoots
~ Graphic design work as needed
Marketing Horizon Photography
•Client Referrals
•Networking (BNI, Chamber of Commerce, etc.)
•Business website
•Social media marketing
•Search engine optimization
•Print marketing materials (postcards, business cards)
Horizon Photography Business Plan 2020 Page 4
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V. Start-up Expenses
Having sought out an affordable studio space in Evanston for over a year
($500 / month), I was able to begin leasing an office on Central Street, and
use this as a headshot and portrait studio over the past seven months. My
hope is to continue working out of this space, and carry on benefiting the
family-run businesses which owns the building (Arnel, Inc.).
VI. Revenue Plan / Entrepreneurship Support Program funding
2019 Revenue $ 14,267
2020 Revenue (projected) $ 53,780
A. January - April (4 months) $ 3,500
B. May - December (8 months)
Digital Marketing (est 16 x $800) $ 12,800
Product for Amazon vendors (est 16 x $600) $ 9,600
Studio Headshots (est 32 x $ 290) $ 9,280
Personal Brand sessions (est 12 x $900) $ 9,000
Portrait Session (est 8 x $1,200) $ 9,600
Horizon Photography Business Plan 2020 Page 5
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Horizon Photography Business Plan 2020 Page 6
2020 Clients
Core Energetics Chicago
Jackie Mack, Jameson Sotheby’s
International Real Estate
Michael Silver Associates
NS Management
Real Producers North Shore Magazine
Sass & Grace Beauty
Spaniak Real Estate Group
Studio5 Performance Center
The Chicago School of Professional
Psychology
Various Headshot sessions
Community Service
Central Street Business Association
Dance Center Evanston
Evanston ReBuilding Warehouse
GRIN2B
Music Theater Works
The Woman’s Club of Evanston
Vineyard Church of Evanston
Wagging Hearts
2018 Clients
American Family Insurance
Core Energetics Chicago
Dr. Katie Fruhauff
Dwelling Spaces + Places
Dynamic Colors, Inc.
Green Spoon Kitchen
Evanston Woman Magazine
Integral Alternative Medicine
Jackie Mack, Jameson Sotheby’s International Real Estate
Kasper & Nottage, Attorneys at Law
Michael Silver Associates
NS Management
Lubin Associates, Attorney at Law
Oldani Entrepreneurial Law, LLC
Spring Tree Counselling
Studio5 Performance Center
Various Headshot sessions
2019 Clients
@revenue Marketing
American Family Insurance
Barbara Goodman, Attorney at Law
CPAFMA Association
Evanston Podiatric Surgeons
Evanston Woman Magazine / Evanston Man
Green Spoon Kitchen
Heaven Meets Earth Family Yoga
Hudson Real Esate Group
Jeff Story, Estate Attorney
Jenny Arrington Yoga
Midwest Labradoodle
Real Producers North Shore Magazine
Scott Simpson Design + Build
Spaniak Real Estate Group
Studio5 Performance Center
Tara Lubin, Real Esate Broker
The Amicus Group
The Chicago School of Professional Psychology
Trillium Consulting
Various Headshot sessions
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Estimate for the services needed:
As the owner of Horizon Photography, I currently rent a space in Evanston
where I am able to schedule headshot and portrait sessions. In addition to
these services, I am also planning to use the studio space to photograph
retail products as I gain project work from Amazon retailers and other
E-commerce and digital marketing clients.
Having begun my lease in August, 2019, this 12 x 14 space allows me to
photograph local professionals to benefit their websites, Linked profiles,
etc., to create updated images that will in turn help them gain new clients
and jobs.
IN addition, I am starting to gain digital marketing work for remote clients,
whom I am building relationships with and serve via online databases, such
as:
The Mom Project
Upwork
Virtual Vocations
Freelancer
FlexJobs
Services to be funded with this grant:
Studio Workspace $ 1,500 (studio x3 months)
Arnel, Inc. Commercial Real Esate
(Evanston)
Digital Marketing $ 521
Website host, internet, FTP site,
Database memberships, etc.
Studio backdrops $ 139 (2 backdrops)
Harold’s True Value Hardware (Evanston)
Continuing Education $ 140 (4 months)
Sue Bryce Education (online)
Accounting services $ 200 (one time fee)
Total $ 2,500
Horizon Photography Business Plan 2020 Page 7
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Horizon Photography Business Plan 2020 Page 8
Quote A Quote B Quote C
Studio workspace
Arnel, Inc. Commercial Real Esate
(3 months)
$1,500 $1,500 $1,500
Digital Marketing
Website host, internet, FTP site,
Database memberships, etc.
$ 521
UpWork.com
photoshelter.com
$ 541
freelancer.com
flexjobs.com
$ 521
virtualvocations.c
om
Studio backdrops
Materials to create two backdrops
$ 139
Harold’s True
Value Hardware
$ 139
Lemoy
Hardware
$ 95
Home Depot
Evanston
Continuing Education
Lighting & photography instruction,
Small business courses online
(4 months)
$140
Sue Bryce
Education
$120
LinkedIn
Learning
$184
The Photography
Institute
Accounting services $200
Trinity Advisors
$200
QuickBooks
$200
H&R Block
TOTAL FUNDS $2,500 $2,500 $2,500
Services to be funded with this grant:
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Entrepreneurship Support Program
Application #42
Applicant Name * Alicia Skipworth
Applicant Address * 1810 Dodge Ave Unit 2
Evanston, Illinois 60201
United States
Applicant Email * aliciaskipworth@yahoo.com
Applicant Phone Number * 8472172096
Business Name * Career Catalyst
Business Website http://careercatalystco.com
Business Address 1810 Dodge St Unit 2
Evanston, Illinois 60201
United States
Please provide a description of your business (500 words max)
Specializing in STEM, Healthcare and Entrepreneurship, Career Catalyst is the only career
site built with resources for a broad community. From high school to retirem ent, there is
something for everyone. Realizing the stress of career planning, discovery, growth, and
professional development never seem to go away, Career Catalyst was created to cultivate
a sense of community regardless of where you are on your career journey. Our platform
was intentionally built with you in mind; It follows our clients throughout their career and
evolves with them as they advance.
At Career Catalyst, we promote career success through quality resources and critical
feedback. At the forefront of the business is our ability to:
Provide client customization,
Offer professional feedback,
Coordinate mentorship,
Lead meaningful simulations, and
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Provide one-on-one coaching.
Since the job market has become increasingly competitive and career progression is no
longer linear, we understand the importance of investing in yourself. We believe in you
and would love to partner with you as a passenger along your career ride.
Career Phases:
Mapping Your Destination
High School Students preparing to transition into early adulthood may benefit from:
Assistance choosing colleges/trade schools
Navigating application processes for FAFSA and other scholarships
Learning of beneficial volunteer opportunities
Early career planning
Professional writing reviews
CC Mentorship Program (you would be paired with a college student/early careerist)
Adjusting Your Speed
For a head start in the race to success, College Students and Early Careerists seeking
growth may benefit from:
Professional Development Coaching
Personal Finance Coaching (strategies for investing and paying down debt)
Professional Writing revamp services
Free resources and industry tips
Cruise Control
Mid Careerists and Executives who are THRIVING in their careers can also benefit from our
services. They may find value in:
Personal Development Coaching
Personal Finance Coaching
Volunteering through the CC mentorship program (you would be paired with a college
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student/early careerist)
Switching Gears
If you are seeking a career switch or the opportunity to return to school, Career Catalyst is
here to serve! Benefits may include:
Career Coaching (planning, admissions process, etc)
Professional Development Coaching
Entrepreneurship Coaching
Personal Finance Coaching
Easy Street
Experienced Careerists or Retirees may benefit from:
Personal Finance Coaching
Entrepreneurship Coaching
Volunteering through the CC mentorship program (you will have the option to choose
which group they provide mentorship to)
Professional Drag Racer
We believe in a holistic approach to fostering high performance and career satisfaction,
which goes beyond individual coaching. Company Clients can expect:
On-site or virtual talent/professional development workshops
A customized toolkit to engage and retain top talent
A plan tailored to their unique organizational needs
Services to be funded: Tools/Equipment
Licenses/certifications
Continuing Education
Do you need financial assistance
with City licensing or permitting
requirements?
No
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Please describe how you intend to
use Entrepreneurship Support
Program funding to expand your
business (500 words max)
Career Catalyst will use funds for obtaining
professional certifications, high -speed internet
access and/or laptop(s) and marketing materials.
"I certify that all of the information
contained in this document, all
statements, information, and
exhibits that I am submitting is
true and accurate and to the best of
my knowledge. I certify that I have
reviewed the Program Guidelines
associated with the City of
Evanston's Entrepreneurship
Support Program." (Type name
below for signature).
Alicia Skipworth
Date Sunday, May 10, 2020
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Career Catalyst | www.careercatalystco.com
Career Catalyst
Business Plan
Alicia Skipworth and Mariah Smith, Co-Founders
May 14, 2020
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Career Catalyst | www.careercatalystco.com
Founding History:
Career Catalyst was founded in April 2020 on the heels of the Covid-19 pandemic. With the goal
of creating a non-invasive platform to offer innovative career coaching and job readiness skills,
the business was created to provide virtual resources and services to clients. Our mission is to
strengthen the employee pool, while bridging the gap in professional disparities. There is an
even greater need to magnify this mission to overcome the effects of the pandemic.
Professional Experience
Alicia Skipworth, MBA - Co-Founder
● Graduate of the Sunshine CBA academy
● MBA from North Park University: concentration in Marketing and Human Resource
Management.
● Bachelor of Science in Social Work
● Experience as a Contract/Outsourcing Administrator
● Experience with entrepreneurial endeavors
● Urgent healthcare and pharmaceutical experience
● Proficient in Project Management, Planning, and Coaching
● Innovative and technologically sound
Mariah Smith, LSSGB - Co-Founder
● Graduate Candidate within the #1 nationally ranked Master in Health Administration
program- University of Alabama at Birmingham
● Bachelor of Science in Management: specialization in Healthcare Analytics
● Certified with a Lean Six Sigma Green Belt from Institute of Industrial and Systems
Engineers
● Experience in Urgent Care, Academic Medical Center, For-Profit, and Not-For-Profit
healthcare systems
● Direct experience with Internships and Cooperative Education programs
● Proficient in Project Management, Planning, and Coaching
Operating Structure
Laptops, internet, and Zoom technology are used for all services. Contracted Consultants
provide individualized and customizable services based on client requests. Simulations are
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Career Catalyst | www.careercatalystco.com
used to enhance training. Instruction, guidance, and quality feedback are provided to clients as
necessary.
Market Analysis
SWOT Analysis
Target Audience
Career Catalyst is the only career site built with resources for a broad community, ranging
from high school to retirement. Our target audience is high school and beyond. We hope to
follow clients throughout their career and evolve with them as they progress.
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Career Catalyst | www.careercatalystco.com
Marketing Plan
Social Media- Facebook, Instagram, and Linkedin are used to market services to our target
audience. Facebook is used to target middle-aged clients. Linkedin is used to target middle
aged professionals as well. Instagram is used to target high school and college students.
Other Marketing Strategies:
● Local newspapers, magazines
● Attend Career Fairs
● Strategic Partnerships
● Publications
Management
Alicia Skipworth, MBA
Co-Founder
Mariah Smith, LSSGB
Co-Founder
Geryl Smith, Jr- MAcc
Chief Financial Officer (Consultant)
Lynsey Johnson
Executive Assistant (Consultant)
Capital Summary
Secured
● Web Domain Name
● EIN #
Need to Secure:
● Business License
● Laptops
● Reliable Internet
● Professional License
● Marketing Materials
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Career Catalyst | www.careercatalystco.com
Laptop Estimates
HP - 15.6" Touch-Screen Laptop - AMD Ryzen 5 -
12GB Memory - 256GB SSD - Natural Silver
Model:15-EF0023DXSKU:6403436
Best Buy $599.99
Link to purchase here
Ebay: $559.00
Link to purchase here
Amazon: $658.00
Link to purchase here
Dell - Inspiron 15.6" Touch-Screen Laptop - Intel Core i3
- 8GB Memory - 1TB HDD + 128GB SSD - Black
Model:I3593-3992BLK-PUSSKU:6403450
Best Buy $449.99
Link to purchase here
Dell $399.00
Link to purchase here
Amazon $478.00
Link to purchase here
Microsoft - Surface Laptop 3 - 13.5" Touch-Screen - Intel
Core i5 - 8GB Memory - 128GB Solid State Drive (Latest
Model) - Platinum
Model:VGY-00001SKU:6374327
Best Buy $999.99
Link to purchase here
Amazon $989.00
Link to purchase here
Microsoft $999.00
Link to purchase here
Professional Licensure Estimates
See certification estimates in Appendix A
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Career Catalyst | www.careercatalystco.com
Financial Forecasts
See Financial Forecasts in Appendix B
Future Planning / Ambitions
Offer certifications and/or study materials through the business
● Lean Six Sigma (LSS)
● Project Management Professional (PMP)
● Certified Associate in Project Management(CAPM)
● Cardiopulmonary Resuscitation(CPR)
● ACT/SAT/GRE standardized test preparation
Offer training modules through Microsoft
● Excel
● Access
● Visio
● Word
● Project
Participate in Career Fairs
● College
● Healthcare
Get into Recruiting
● Place clients in roles
Strategic Partnerships
● Mentorship
● Corporate partners
● Training institutions
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Career Catalyst | www.careercatalystco.com
Appendix A
Career Coaching Certification Courses
Diane Hudson – Instructor
As a premiere careers space credential, the
Certified Professional Career Coach program
(CPCC), by the PARW/CC, offers you a
comprehensive window into the career coaching
industry. Add career coach certification to your
list of tools and skills or begin a totally new
career! Membership in the Professional
Association of Resume Writers & Career
Coaches (PARW/CC) is required to register for the CPCC and retain
membership.PARW/CC is the longest standing professional resume writing and career
coaching association in the industry with more than 1100 members, and offering three career
management credentials. Diane is the Director of the CPCC credential, a comprehensive
program focused on career management and job search coaching strategies.
Diane Hudson
CPCC Program Director
Email: diane@cpcc-careercoach.com
Phone: (208) 323-9636
Cost: $1345.00, Website is here
Certified Career Coach (CCC) WCI’s Certified Career Coach training program
gives you the necessary foundation to coach with a 100 percent success rate.
Through our career coach training course you learn how to apply WCI’s Proven
Methodology with confidence, generate business and maintain long-term client
relationships. With WCI’s career coach certification you will be able to help a client create a
vision for their career, set and achieve career goals, and lead others. You will also learn how to
assess career employees. At WCI we offer several paths to becoming a Certified Career Coach.
The following paths are listed in in order of increasing skills application:
Path 1: Enroll in the CPC Self-Study Course (CPC-100) and once complete enroll in the self-
study CCC Add-on (CCC-203)
Path 2: Enroll in the CPC Teleclass (CPC-300) and once complete enroll in the self-study CCC
Add-on (CCC-203)
Path 3: Enroll in the CPC Teleclass (CPC-300) and once complete enroll in the CMCC
Weekend Teleclass Intensive (CMCC-403)
Additional Self-Study Niche Add-ons in other niche areas may be added upon completion of
either the CPC Self-Study Course (CPC-100) or the CPC Teleclass (CPC-300).
Additional Certified Master Niche Coach Weekend Teleclass Intensives in other niche areas
may be added upon completion of the CPC Teleclass (CPC-300).
You are welcome to call us toll free at 1.877.633.5082 from 10am - 6pm EST.
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Career Catalyst | www.careercatalystco.com
Please leave a message for us outside of office hours. If you need your answer outside of office
hours please complete the form below and we will email you shortly.
Write Us!
World Coach Institute, Inc.
PO Box 971552
Boca Raton, FL 33497
Cost: $2357.00, website is here
CCI’s Founder – Your instructor and developer of the
CCI curriculum is Marcia Bench, the creator of career
coaching and author of the leading textbook on career
coaching, Career Coaching: An Insider’s
Guide. Marcia has previously served as Senior Vice
President in a leading career management firm, hiring
and overseeing a team of consultants while
maintaining her own executive case load of 100 clients per year. A former lawyer, Marcia
became a certified coach in 1999 and continues to be a leader in the career development and
coaching industries. What Will I Learn by Attending Your Training?
By joining me for this update to our time-tested approach to career coaching – which we have
used to train thousands of students from more than 42 countries around the world over the past
15 years – you will learn:
● what career coaching is – and how it is different from career counseling, consulting and
other similar specialties
● the 3 key components of every coaching session
● how to bring structure to your coaching and still have room for your uniqueness
● our trademarked “Authentic Vocation” approach to designing one’s ideal career – these
8 components alone will delight your clients and make your coaching so much easier!
● our proprietary “QuantumShift! Coaching” model – learn it now in just a few hours, and
continue to hone and refine your skills for life!
● how to use Linkedin and other social media as power tools to help your clients succeed
in any market
● how to custom design a Job Search Action Plan for your clients – and leverage their
strengths in their search
● what a good resume includes, online or offline – and how to use resume writers in your
business
● how to coach clients to effectively interview, network and negotiate their compensation
Cost: $1997.00, website is here
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HP - 15.6" Touch-Screen Laptop - AMD Ryzen 5 - 12GB Memory - 256GB SSD - Natural Silver
Model:15-EF0023DXSKU:6403436
Best Buy $599.99
Link to purchase here
Ebay: $559.00
Link to purchase here
Amazon: $658.00
Link to purchase here
Microsoft - Surface Laptop 3 - 13.5" Touch-Screen - Intel Core i5 - 8GB Memory - 128GB Solid State Drive
(Latest Model) - Platinum
Model:VGY-00001SKU:6374327
Best Buy $999.99
Link to purchase here
Amazon $989.00
Link to purchase here
Microsoft $999.00
Link to purchase here
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Successful CPRW Candidates Receive:
Authorization to use “CPRW” after your name to denote your earned certification (i.e.:
Jane Doe, CPRW), and in your advertising and promotional materials.
A personalized CPRW Certificate for display in your office.
Announcement of your earned credential in the PARW/CC Spotlight.
The CPRW logo, as shown above, for use in your printed literature and web site.
The CPRW logo, examination, study guide, and any other related materials are the exclusive
property of PARW/CC. PARW/CC membership is a prerequisite for CPRW testing and
continuing validation of the CPRW Credential.
Program Fee: $250
PARW/CC Membership Fee
Please complete this process by accepting membership below and paying on final screen.
Top of Form
Individual Member — $150.00
A full access membership for individuals not associated with a member company or government
entity that holds a membership.
Business Consulting:
Karim Duree – Evanston, IL $200 ($66/Hr)
Sylver Consulting – Evanston, IL $200 ($100/Hr)
Dunn Solutions - Skokie, IL $200 ($100/Hr)
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Entrepreneurship Support
Program - Emergency
Assistance
Application Instructions & Guidelines
(Updated April 2020)
Community Development Department
Economic Development Division
2100 Ridge Avenue, Evanston, Illinois 60201
847.448.8311
economicdevelopment@cityofevanston.org
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Emergency Assistance
On March 16 2020,the City of Evanston,along with the State of Illinois and surrounding
communities,declared a state of emergency due to the coronavirus pandemic,which
forced the partial shutdown of restaurants and total shutdown of non-essential services
(i.e.retail,fitness,beauty businesses,etc.)as defined by the State of Illinois.In light of
the economic shock this situation is creating in the Evanston community,the following
emergency guidelines will apply when considering Entrepreneurship Support Program
applications,for the remainder of FY 2020 (as long as funding is available).The
emergency guidelines address:
●Expanded covered categories
●Simplified eligibility criteria
○Removed entrepreneurship training certificate requirement
○Removed business plan requirement
Program purpose & overview
The purpose of the entrepreneurship support grant program is to assist in the growth of
jobs in Evanston through entrepreneurship,helping residents and local business owners
to create jobs by starting sustainable small businesses.To that end,this program aims
to provide key supports during startup and initial growth stages to local entrepreneurs
with viable business models.
Funding Source:
Projects will be funded through the Entrepreneurship Support account under the
Economic Development annual budget.Program expenses must be budgeted by the
City each year,and will not carryover from year to year.In addition to required applicant
eligibility qualifications,assistance under this Program depends upon availability of
funds.
Eligibility Criteria
1)Any business with a physical location in Evanston is eligible for assistance
through this program.Home-based businesses qualify if the business owner is
an Evanston resident.Non-residents are eligible only if operating a business at a
physical location in Evanston,and must provide documentation of the business
address through ownership or lease documentation which identifies the applicant
specifically.
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2)Business must have been in business for at least 12 months on or before March
16, 2020.
3)Completed applications must include three quotes for each service or expense
for which funding assistance is requested,including at least one quote from an
Evanston-based provider whenever possible.
4)Applicants must have no outstanding parking tickets and be current on all fees,
taxes, utility bills and debts owed to the City of Evanston.
Ineligible applicants include:
●Applicants with one or more outstanding parking tickets or who are not current on
fines, fees, taxes, or utility bills due to the City of Evanston
●Applicants who have received Entrepreneurship Support Program funding from
the City of Evanston within the past five years
●Businesses that are part of a franchise operation with more than 10 locations
within or outside of Evanston
●Churches or other religious organizations
●Government offices or agencies
●Nonprofit organizations
Eligible Services
Eligible applicants may:
1)Request up to $1,000 in assistance with City permitting and licensing needs,
including food establishment licenses,general business licenses,building and
sign permits, or inspections; and/or
2)Request up to $2,500 of small business support grant funding for expenses or
services in the following categories:
●Professional Services (Accounting, tax, insurance, legal)
●Tools and Equipment (software,hardware,process-specific tools or
equipment)
●Licenses and Certifications
●Production and Work Space
●Continued research and development of initial MVPs (minimum viable
products)
●Continuing Education and Key Personnel Development (Classes,
workshops, training programs)
●Professional and Market Networks
●Rent or mortgage payment
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●Utility bills
●Payroll
Program Administration & Application Process
Step 1:Submit online application (first Monday of the month).All grant applications
must be completed and submitted online:
https://cityofevanston.wufoo.com/forms/emergency-assistance-entrepreneurship-grant/
Applications are considered on a rolling basis throughout the year and must be
reviewed by the Economic Development Committee,which meets on the fourth
Wednesday of each month.In order to ensure your place on the committee agenda,
completed applications must be turned in no later than the second Monday of the month
in which review is requested.
Complete applications must include:
● Business plan
●Three estimates for each service or purchase to be funded,including one
estimate from an Evanston provider whenever possible
●Proof of residency or business location in Evanston
Step 2:Staff application review process (10 business days).Staff will review
applications for compliance with eligibility guidelines and scope of work to be funded.
Step 3:Public Review &Approval Process (fourth Wednesday of the month).Staff
will submit the completed Entrepreneurship Support Program applications and bids to
the Economic Development Committee and City Council for approval.Applicants are
encouraged to attend all public meetings during which their applications are being
considered.
Step 4:Execute a program agreement.Following approval by City Council,
successful applicants must sign a Program agreement acknowledging the terms and
obligations of their participation.
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Emergency Assistance Entrepreneurship
Grant #3
Applicant Name * Carolyn Brown
Applicant Address * 2018 Maple Ave 2nd FL
Evanston,, IL 60201
United States
Applicant Email * cebrown77@gmail.com
Applicant Phone Number * 773-322-0754
Business Name * Carrie Brown-LMT Massage Therapy
Business Website
Business Address
2002 Maple Ave suite#102
Evanston, IL 60201
United States
How long have you been in
business? *
5 years
Upload proof of being in business
for 12 months prior to March 16,
2020 (i.e. business license from the
City, the State, an utility invoice,
etc.) *
20200513_071302.jpg_mtl1.85 MB · JPG_MTL
Business type * Brick and mortar
Is your business still operating? Not at the moment
Please provide a description of your business (500 words max) *
I am a state licensed and insured massage therapist. I offer massage therapy and
bodywork to clients in a private office that I rent in Evanston, IL. (2002 Maple Ave, suite
#102). Sessions are charged a rate per half hour, one hour, ninety minutes or two h our
time slots and by appointment only. Each appointment is scheduled via phone call, email
or text message. I usually aqquire clients through refferals from current regular clients
and networking. I have been working for myself since 2015 and a Massage th erapist since
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2005. I generally work an average of 30-35hrs per week, which includes hands on
appointment time, light office duties, scheduling appointments and management of
supplies.
Services to be funded: * Professional Services
Tools/Equipment
Licenses/certifications
Production & Work Space
Research & Development
Continuing Education
Professional and Market Networks
Rent/mortgage
Utilities
Do you need financial assistance
with City licensing or permitting
requirements?
No
Please describe how you intend to use Emergency Assistance Entrepreneurship Grant
funding to help your business (500 words max) *
I plan to use the Emergency Assistance Entrepreneurship Grant to help pay monthly
rent/utilities for my office work space due to loss of income due to the Covid -19
Pandemic. I will also use the funding to pay for supplies needed to re -open; such as face
masks, extra cleaning products and supplies needed, Continuing education classes and
training needed to maintain my state license and uphold proffessional standards and
ethics; and any other neccessary marketing, tools or equipment needed to help provide a
safe and sanatizied enviornment to conduct business in as we plan to re -open for when it
is time to do so.
Please describe how your business has been affected by the pandemic (500 words max) *
My business has been affected greatly by the Pandemic because it has been shut down
completely as of March 21, 2020 and is considered a non -essential business, therefore I
have lost two months of income. Due to this government ordered closure and loss of
income, I am no longer able to afford to pay rent for my work space, nor pay any other
bills to maintain business. This pandemic will also affect the way my business is to be
conducted in the future when it is safe to re -open. I will have to take all the ne ccessary
precautions and extra steps to re -open in a responsible manor and will add extra costs to
my expenses to maintain. It may also affect the clientel of my business in such a way that
some people may not feel safe enough to return to activities and s ervices like massage
therapy due to the pandemic and the fear it has caused many people to have.
Upload proof of residency or
business location (lease, utility bill,
bank statement, etc.)
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"I certify that all of the information
contained in this document, all
statements, information, and
exhibits that I am submitting is
true and accurate and to the best of
my knowledge. I certify that I have
reviewed the Program Guidelines
associated with the City of
Evanston's Entrepreneurship
Support Program." (Type name
below for signature). *
Carolyn Brown
Date * Wednesday, May 13, 2020
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Emergency Assistance Entrepreneurship
Grant #6
Applicant Name * Sandy Lewis Kadiri
Applicant Address * 3545 Grove St
Evanston, Il 60203
United States
Applicant Email * Sandy Lewis Kadiri
Applicant Phone Number * 312-618-0968
Business Name * Studio SLK
Business Website http://www.studio-slk.com
Business Address
1934 Maple Ave
Evanston, Illinois 60201
United States
How long have you been in
business? *
8 years
Upload proof of being in business
for 12 months prior to March 16,
2020 (i.e. business license from the
City, the State, an utility invoice,
etc.) *
slk_fein04042020_1.pdf487.98 KB · PDF
Business type * Brick and Mortar
Is your business still operating? Not at the moment
Please provide a description of your business (500 words max) *
Studio SLK hair/nail salon has been serving the Evanston community for the past 8 years.
Currently we have one nail technician, four hair stylist, and three support staff. We serve
primarily professional women, as well as men, students, and children. Guests are able to
come in and make new friends, find out what's going on in and around the city, catch up
with old friends all while getting pampered. Studio SLK is more than a hair/salon, the
business supports and collaborates with local organizations in their efforts to serve the
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community. Also, we host monthly pop-ups where entrepreneurs with "no walls" set up in
an area provided and sell their products. This allows them to get the exposure ne eded to
thrive. The business also gives jobs to students by participating in the Mayor's summer
youth job program. We do our best to support the community in which we serve.
Services to be funded: * Professional Services
Tools/Equipment
Professional and Market Networks
Rent/mortgage
Payroll
Utilities
Do you need financial assistance
with City licensing or permitting
requirements?
No
Please describe how you intend to
use Emergency Assistance
Entrepreneurship Grant funding to
help your business (500 words
max) *
Grant funds if given will be used for but not limited
to offset the cost of rent, payroll, marketing,
utilities, as well as purchase of PPE supplies that's
needed due to the new guidelines for the beauty
industry.
Please describe how your business
has been affected by the pandemic
(500 words max) *
Because of the global pandemic COVID-19, Studio
SLK has been closed from 3/21/20 (5:00pm) to
present. We are not considered essential and is
currently awaiting clearance to safely reopen. We are
unable to conduct day to day business because we
rely on customers to physically walk through our
doors. Since we are closed, unfortunately, we are
unable to do so. The longer the business remains
closed without income coming in, the more
challenging it will be for the business to bounce
back.
"I certify that all of the information
contained in this document, all
statements, information, and
exhibits that I am submitting is
true and accurate and to the best of
my knowledge. I certify that I have
reviewed the Program Guidelines
associated with the City of
Evanston's Entrepreneurship
Support Program." (Type name
below for signature). *
Sandy Lewis Kadiri
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Date * Thursday, May 14, 2020
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Emergency Assistance Entrepreneurship
Grant #9
Applicant Name * Rachel B Angulo
Applicant Address * 120 HIBBARD RD
Wilmette, IL 60091
United States
Applicant Email * info@lacocinita.com
Applicant Phone Number * 415-519-1701
Business Name * La Cocinita Restaurant
Business Website http://www.lacocinitarestaurant.com
Business Address
1625 Chicago Avenue
Evanston, IL 60201
United States
How long have you been in
business? *
4 years
Upload proof of being in business
for 12 months prior to March 16,
2020 (i.e. business license from the
City, the State, an utility invoice,
etc.) *
la_cocinita_restaurant_2018_liquor_license.pdf768.26
KB · PDF
Business type * Brick and Mortar
Is your business still operating? Yes
Please provide a description of your
business (500 words max) *
We have a quick-service Venezuelan restaurant. We
serve arepas, empanadas, tacos, plantains, rice &
beans, and other regional specialties. Typically we
do a lot of catering for the university and elsewhere
in the community. We are typically very busy during
weekday lunches because of nearby office workers
(pre-COVID).
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Services to be funded: * Rent/mortgage
Payroll
Utilities
Do you need financial assistance
with City licensing or permitting
requirements?
Yes (please specify below):
Liquor + Health Permitting Fees (credit from 2020
paid fees and/or toward 2021 fees)
Please describe how you intend to
use Emergency Assistance
Entrepreneurship Grant funding to
help your business (500 words
max) *
We are having trouble staying current on rent &
utilities due to the significant decrease in sales that
we are experiencing due to the COVID -19 crisis.
Moreover, once our PPP funding gets used up next
month, we will also need assistance keeping up w ith
payroll.
Please describe how your business has been affected by the pandemic (500 words max) *
Dine-in operations are of course no longer an option and therefore a significant source of
our revenue has disappeared entirely. We were busiest during weekday lunches with
nearby office workers. Since people are not going to work in their offices, this is all lost
revenue because that group is not ordering to -go; they're not nearby and therefore are
not ordering at all. We also had all of our scheduled c atering orders canceled, and we have
not had any catering orders for the past two months. Catering makes up a large portion of
our typical sales, so this is a huge loss as well. While we have experienced a small increase
in delivery orders, these are throu gh third party delivery services that charge 15%
commission (which thankfully is capped, thanks to the city of Evanston). So almost all of
our revenue is now subject to this commission, which also limits our ability to be
profitable. We don't have space in front of our restaurant for a sidewalk cafe, so we will
have to wait longer to re -open.
Our catering business has been non -existent this spring, and we expect that to continue
through the busy season (summer). Our summer events will likely all get cancel ed as well.
So we have very minimal prospects for revenue this year. The one thing we've been doing
to keep our team employed is we have been collecting donations from family, friends, and
customers to send free meals to health care workers and first respo nders in Evanston and
beyond. We are discounting the meals by 25% and offering free delivery, so we are not
making money on this. But it's great for the community and it's keeping our team working.
Thus far, we have sent 859 meals to the hard -working people on the frontline at Evanston
Hospital, St. Francis Hospital, the Evanston Police Department, and the Evanston Fire
Department.
"I certify that all of the information
contained in this document, all
statements, information, and
Rachel Angulo
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A8.Page 136 of 286
exhibits that I am submitting is true
and accurate and to the best of my
knowledge. I certify that I have
reviewed the Program Guidelines
associated with the City of
Evanston's Entrepreneurship
Support Program." (Type name
below for signature). *
Date * Thursday, May 21, 1981
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Emergency Assistance Entrepreneurship
Grant #11
Applicant Name * Vivian Chou
Applicant Address * 548 Forest Ave
Evanston, IL 60202
United States
Applicant Email * vivian.chou@gmail.com
Applicant Phone Number * 3125205563
Business Name * Illinois Allergy and Asthma
Specialists
Business Website http://www.ilallergyasthma.com
Business Address
2500 Ridge Suite 211A
Evanston, IL 60201
United States
How long have you been in business? * 2010
Upload proof of being in business for 12 months prior
to March 16, 2020 (i.e. business license from the City,
the State, an utility invoice, etc.) * idfpr_docs.pdf157.92
KB · PDF
Business type * Brick and Mortar
Is your business still operating? Yes
Please provide a description of your business (500 words max) *
Illinois Allergy and Asthma Specialists was started by the partnership of Dr. Vivian Chou
and Dr. Amishi Murthy. Our office is located in the COS Building in Evanston. We are
board-certified allergists dedicated to applying our expertise in allergy, asthma , and
immunology to provide compassionate and excellent care. We evaluate children and
adults, and treat a wide range of allergic conditions, including asthma, allergic rhinitis,
food allergy, atopic dermatitis (eczema), chronic sinusitis,drug allergy, eos inophilic
gastrointestinal disorders, hives, angioedema (swelling), and immune deficiencies. We
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enjoy serving our patients in a welcoming environment. We welcome all patients and serve
private, Medicaid, and self-pay patients.
Services to be funded: * Professional Services
Licenses/certifications
Rent/mortgage
Payroll
Utilities
Do you need financial assistance with City licensing or
permitting requirements?
No
Please describe how you intend to use Emergency
Assistance Entrepreneurship Grant funding to help
your business (500 words max) *
We would use the funds for
payroll to keep the business
running, rent, utilities,
accounting, and licenses. Any
support would be vastly
appreciated. Our employees are
like family to us and want to keep
them working.
Please describe how your business has been affected by the pandemic (500 words max) *
Our volume is down about 95% as people are afraid to come to the office. We are doing
telehealth visits, but they are sparse. Spring is usually our busiest season and we are
struggling to make payroll and keep our employees paid. We hope to get through thi s and
still survive. We are independent physicians and are fearful that many practices such as
ours will go bankrupt, leaving further consolidation of an already corporate -ruled
business model for American medicine. We are proud to serve all populations an d our
patients are happy when they can reach a doctor to answer their question within hours,
unlike large hospital systems. We would hate for our business model to evaporate with the
pandemic and miss serving our patients in the community. I live and work in Evanston and
it is a joy to be a neighborhood physician. Thank you for your time and kind
consideration.
"I certify that all of the information contained in this
document, all statements, information, and exhibits
that I am submitting is true and accurate and to the
best of my knowledge. I certify that I have reviewed
the Program Guidelines associated with th e City of
Evanston's Entrepreneurship Support Program." (Type
name below for signature). *
Vivian Chou
Date * Thursday, May 21, 2020
Page 49 of 60
A8.Page 139 of 286
Emergency Assistance Entrepreneurship
Grant #12
Applicant Name * LENICE LEVY
Applicant Address * 711 Howard St
EVANSTON, IL 60202
United States
Applicant Email * INFO@GOODTOGORESTAURANT.COM
Applicant Phone Number * 7736366300
Business Name * GOOD TO GO JAMAICAN CUISINE
Business Website http://WWW.GOODTOGORESTAURANT.COM
Business Address
711 Howard St
Evanston, Illinois 60202
United States
How long have you been in
business? *
18 YEARS
Upload proof of being in business
for 12 months prior to March 16,
2020 (i.e. business license from the
City, the State, an utility invoice,
etc.) *
liquor_license_pdf.pdf107.65 KB · PDF
Business type * Brick and Mortar
Page 50 of 60
A8.Page 140 of 286
Is your business still operating? Yes
Please provide a description of your
business (500 words max) *
Good To Go is a full service restaurant and
entertainment venue. We have been in business for
18 years and specialize in Jamaican cuisine.
We offer live entertainment on the weekends,
catering, dine and carry out service.
Services to be funded: * Rent/mortgage
Utilities
Do you need financial assistance
with City licensing or permitting
requirements?
No
Please describe how you intend to
use Emergency Assistance
Entrepreneurship Grant funding to
help your business (500 words
max) *
I will use the funds to pay some of our utilities and
mortgage. Due to Covid 19 we have drop in revenue
more than 70%.
Please describe how your business
has been affected by the pandemic
(500 words max) *
Our business has been dramatically impacted. W e
dropped about 70% in revenue. We had to eliminate
3/4 of our staff. We have made some progress in
operating in the current environment by rebounding
back to our humble beginnings as a carry out
business.
"I certify that all of the information
contained in this document, all
statements, information, and
exhibits that I am submitting is
true and accurate and to the best of
my knowledge. I certify that I have
reviewed the Program Guidelines
associated with the City of
Evanston's Entrepreneurship
Support Program." (Type name
below for signature). *
Evanston
Date * Thursday, May 21, 2020
Page 51 of 60
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Page 52 of 60
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Emergency Assistance Entrepreneurship
Grant #13
Applicant Name * Alan Moy
Applicant Address * 2925 North Whipple Street Unit 2
Chicago, Illinois 60618
United States
Applicant Email * alan@eatvietnomnom.com
Applicant Phone Number * 6309921851
Business Name * Viet Nom Nom
Business Website http://eatvietnomnom.com
Business Address
618 1/2 Church Stree t
EVANSTON, Illinois 60201
United States
How long have you been in business? * 5 years
Upload proof of being in business for 12
months prior to March 16, 2020 (i.e.
business license from the City, the State,
an utility invoice, etc.) * viet_nom_nom_food_establishment_license_2020.pdf199.44
KB · PDF
Business type * Brick and Mortar
Is your business still operating? Not at the moment
Page 53 of 60
A8.Page 143 of 286
Please provide a description of your business (500 words max) *
Viet Nom Nom is a Vietnamese-inspired fast casual restaurant & multi-operation food service
company based in Evanston, IL. We started our concept in 2015 and opened our first brick & mortar
location in 2017.
We currently use our storefront like a commissary to support multiple businesses across Evanston &
Chicago. In particular, we have a significant partnership with Northwestern University. We are a
preferred catering partner, operate a daily grab & go meal distribution business across campus (~200
units/day across 5 locations), run campus food court kiosks, and even have a stadium kiosk at Ryan
Field during football season. We also host offsite pop -ups & festivals across Chicagoland.
Viet Nom Nom is run by a hands-on owner with a successful business background, entrepreneurial
experience, and strong food acumen. His passion is to create a positive, family-style, and successful
work environment that then allows the team to have a positive effect on the community around them.
Services to be funded: * Rent/mortgage
Do you need financial assistance with
City licensing or permitting
requirements?
Yes (please specify below):
Yes, but the full $2,500 would be used toward rent so
licensing and permitting may not be applicable. We've
already paid for our 2020 food establishment license back
in December 2019.
Please describe how you intend to use Emergency Assistance Entrepreneurship Grant funding to help
your business (500 words max) *
I plan to use this grant funding to pay rent. While we have a PPP loan, we can only use those funds
toward April, May, an d June rent (at most -- forgiveness is still TBD). We plan to re-open for a
limited menu and operation on 6/4. July rent will be due in a matter of weeks and there is no saying
that our sales will cover enough or any of our expenses. Our landlord, Wimette Real Estate (Cameel
Halim), has confirmed that they are not providing any relief with our rent -- deferrment or
forgiveness/abatement.
Our rent is $3,442.00 per month + 2% sales commission, so we would use the entire $2,500 toward
that amount (whether that's for July rent or an upcoming month if/when we are approved).
Since I closed on 3/19, despite being an essential service, I have been adamant about not re -opening
due to safety concerns -- it has not been safe to reopen for "normal" business operations . Instead, I
am more interested in utilizing my kitchen to serve community members in need. I have been
actively exploring opportunities with Districts 65 & 202, the City of Evanston, Public Health
Page 54 of 60
A8.Page 144 of 286
Department, and Evanston Community Foundation to serve mea ls via the youth meal distribution
program + family meal kits to low income families. Our current target is 3,200 meals to youths in
the free meal program. That only represents 20% of the total meals needed per week, so we have the
goal of feeding thousands of more meals. That said, the current budget of the program is only $1 -
2/meal. We're doing everything we can to procure enough funds to provide healthy & nutritious
meals. Often times the program falls short of providing the 10 meals per child and, even when they
do provide food, it's often packaged & shelf stable foods. We will serve fresh veggies & proteins. But,
we need assistance to sustain this operation -- for my team and the costs involved to serve.
Please describe how your business has been affected by the pandemic (500 words max) *
Viet Nom Nom was able to weather most of the storm in the first half of March. We were actually
growing and about to embark on new locations -- at the beginning of April, we were going to launch
a permanent kiosk in the union food court at Northwestern University’s (Norris Center) and a new
food hall kiosk in Chicago’s Loop. We were also excited to be providing our joint proposal with
Newport Coffee for concessions at Robert Crown Community Center and the Evanston Lagoon.
However, COVID-19 completely eliminated those new opportunities/locations for the foreseeable
future and decimated our existing business.
Northwestern University's (responsible) campus closure and the Governor's (necessary) statewide
mandate for all restaurants & bars, we're now in complete uncertain & concerning territory. Over 66%
of my business revenues come from business partnerships with Northwestern University, as we serve
grab & go meals, operate kiosks, and cater on campu on a daily basis. On 3/12, Northwestern
announced that they were moving to a virtual campus. This decimated our campus business. Coupled
with the Governor’s restaurant mandate and stay at home order, well over 90% of our busine ss was
eliminated.
"I certify that all of the information
contained in this document, all
statements, information, and exhibits
that I am submitting is true and accurate
and to the best of my knowledge. I
certify that I have reviewed the Program
Guidelines associated with th e City of
Evanston's Entrepreneurship Support
Program." (Type name below for
signature). *
Alan Moy
Date * Thursday, May 21, 2020
Page 55 of 60
A8.Page 145 of 286
Emergency Assistance Entrepreneurship
Grant #14
Applicant Name * Seth Watson
Applicant Address * 937 McDaniel Ave
Evanston, Il 60202
United States
Applicant Email * platinumavnger@gmail.com
Applicant Phone Number * 7739691370
Business Name * AvengerzMusicGroupLLC
Business Website
Business Address
1823 Church Stree t
Evanston, Il 60201
United States
How long have you been in business? * 15 months
Upload proof of being in business for 12 months prior to
March 16, 2020 (i.e. business license from the City, the
State, an utility invoice, etc.) *
img_6899.jpg1.70 MB · JPG
Business type * Brick and Mortar
Is your business still operating? Not at the moment
Page 56 of 60
A8.Page 146 of 286
Please provide a description of your business (500 words
max) *
Avengerz Music Group (AMG)
is multi-media production
company. We strive to produce
professional, creative, eye-
catching content for
radio/TV/web advertising, as
well as artist development,
branding, and management.
We will also provide
radio/TV/web advertising to
the community. These
particular services will be
provided in the form of
producing content for
television, internet, and radio
commercials.
Services to be funded: * Rent/mortgage
Do you need financial assistance with City licensing or
permitting requirements?
No
Please describe how you intend to use Emergency
Assistance Entrepreneurship Grant funding to help your
business (500 words max) *
The funds will be used to pay
rent.
Please describe how your business has been affected by
the pandemic (500 words max) *
My business has not been
operating, it has been
completely shut down.
I certify that all of the information contained in this
document, all statements, information, and exhibits that I
am submitting is true and accurate and to the best of my
knowledge. I certify that I have reviewed the Program
Guidelines associated with th e City of Evanston's
Entrepreneurship Support Program." (Type name below
for signature). *
Seth O. Watson
Date * Monday, May 25, 2020
Page 57 of 60
A8.Page 147 of 286
Emergency Assistance Entrepreneurship
Grant #16
Applicant Name * Lindsay Mayuga
Applicant Address * 5053 N Wolcott Ave
Chicago, IL 60640
United States
Applicant Email * linmaystudio@gmail.com
Applicant Phone Number * 7737919799
Business Name * Linmay Studio
Business Website http://www.linmaystudio.com
Business Address
525 Kedzie Street
Evanston, IL 60202
United States
How long have you been in
business? *
2.5 years had a Evanston business before this too
called The Comb.
Upload proof of being in business
for 12 months prior to March 16,
2020 (i.e. business license from the
City, the State, an utility invoice,
etc.) *
covid19lateletter_t0052066_05202020.pdf 110.49
KB · PDF
Business type * Brick and Mortar
Page 58 of 60
A8.Page 148 of 286
Is your business still operating? Not at the moment
Please provide a description of your business (500 words max) *
Linmay Studio is a low volume, high -end hair color studio. My name is Lindsay Mayuga,
and I am a solo-preneur. I love the artistry of hair color and the relationships with my
clients. This business is a labor of love, and it shows in every detail. The studio has a
light, airy vibe that lends itself to a relaxing experience for all who enter. It has been a
passion of mine to question the status qou that the salon experience has become. I have
found that a smaller my intimate space has a calming and personalized way about it. I see
about 6 people a day and have created the business of my dreams. Linmay Studio is a
modern-day salon, and the direction my industry is going in. I have a podcast for industry
professionals where I discuss, business, self -worth, and industry topics. I am so
passionate about this industry and moving the needle forward for hair profess ionals
everywhere. My business is what I am most proud of because I have remained true to
myself as I built it.
Services to be funded: * Rent/mortgage
Do you need financial assistance
with City licensing or permitting
requirements?
No
Please describe how you intend to
use Emergency Assistance
Entrepreneurship Grant funding to
help your business (500 words
max) *
I would use this grant to pay my back rent that my
landlord was kind enough to hold off on me paying
during the pandemic. My rent is $1,471.4 9. I owe
two months currently and would benefit from this
grant as my unemployment has not come through
yet. I was hoping to be able to use that to pay my
rent.
Please describe how your business
has been affected by the pandemic
(500 words max) *
My business closed on March 17th and is hoping to
reopen the first of June. I have currently forgone
$35,000 of revenue and still have my operating
expenses to pay. The pandemic has taken a
recession-proof industry and turned it on its head. I
had no idea that something like this could happen
and that my industry would be among the most hit. I
would be interested in putting a group of salon
professionals in Evanston together for networking
and act as an industry connector here in Evanston.
Let me know, I have so many salon friends and feel
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having a network would be amazing.
"I certify that all of the information
contained in this document, all
statements, information, and
exhibits that I am submitting is
true and accurate and to the best of
my knowledge. I certify that I have
reviewed the Program Guidelines
associated with the City of
Evanston's Entrepreneurship
Support Program." (Type name
below for signature). *
Lindsay Mayuga
Date * Thursday, May 28, 2020
Page 60 of 60
A8.Page 150 of 286
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Stefanie Levine, Project Manager
CC: David Stoneback - Public Works Agency Director; Lara Biggs - City
Engineer
Subject: Approval of Change Order #1 with SmithGroup, for the Shoreline
Condition Assessment Engineering Services Agreement
Date: June 8, 2020
Recommended Action:
Staff recommends the City Council authorize the City Manager execute Change Order #1 to
an existing agreement with SmithGroup (35 E. Wacker Drive, Suite 900, Chicago, IL 60601)
for the Shoreline Condition Assessment Project in the amount of $26,000. This change order
will increase the total contract amount from $74,500 to $100,500.
Funding Source:
Funding will be provided from the Capital Improvement Fund 2020 General Obligation Bonds
Facilities Contingency Account (Account 415.40.4120.62145 - 520011). This line item has an
approved FY 2020 budget of $600,000 and a YTD balance of $256,344.
Council Action:
For Action
Summary:
Record high water levels combined with recent severe storms and intense wave action have
resulted in significant damage to the lakefront’s revetment (rock wall parallel to the shoreline)
and groin systems (sheet pile walls perpendicular to the shoreline). Conditions in some areas
have deteriorated to the point where loss of parkland and permanent damage or loss of
several City lakefront buildings is a potential threat. Additionally, some sections of the
revetment system have destabilized to the point that public safety in these areas is an
immediate concern. With the heavy rains seen thus far this spring, lake levels are projected
to rise further, exacerbating this already significant issue.
On February 24, 2020 the City Council awarded a sole-source contract to SmithGroup to
provide coastal engineering services to evaluate lakefront conditions and prepare
A9.Page 151 of 286
construction documents for emergency repairs. On April 27, 2020, staff presented
SmithGroup’s initial findings to the Council. The presentation identified four City controlled
sites and one IDOT controlled roadway in need of immediate repair. The recommended
repairs are intended to protect the public from revetment failure, prevent permanent damage
or loss of three beach houses, prevent loss of public parkland and prevent roadway closures.
Currently, SmithGroup is preparing construction documents to provide immediate repairs to
the four City controlled sites identified at Greenwood Beach (north), Elliot Park (south),
Dempster Street Launch and Garden Park (north). Staff has also contacted IDOT to discuss
concerns surrounding conditions at their roadway (Sheridan Road between South Boulevard
and the southern end of the City).
In order to progress the completion of the emergency work at the four City controlled sites,
SmithGroup was requested to submit a proposal to provide engineering services for bidding
assistance and construction administration services. These are services beyond the initial
evaluation of the lakefront condition and must be added to their existing contract. Work that
will be performed with these additional services include:
Bidding Assistance:
1.Attend a pre-bid conference
2.Address bidder technical questions/issue bid addenda
3.Evaluate bids received
4.Provide award recommendations to the City
Construction Administration:
1.Prepare and issue construction documents incorporating addenda
2.Review/approve contractor submittals, shop drawings and material samples
3.Attend one pre-construction meeting
4.Conduct periodic review of work on site
5.Review/respond to contractor requests for information
6.Review/approve contractor pay requests
7.Prepare pricing requests for additional construction services
8.Prepare construction punch lists
9.Review/approve project closeout documents and as-builts
The current schedule for the above work is to bid the project in July 2020 and perform
construction between September and November of 2020 in order to prepare the sites in need
of urgent repairs in time for the 2020/2021 winter storm season.
SmithGroup’s Change Order proposal complies with the city’s M/W/EBE program goals,
allocating 25% of the change order amount to their MBE engineering subconsultant
(D’Escoto).
Legislative History:
Page 2 of 7
A9.Page 152 of 286
On February 24, 2020, City Council approved a Sole-Source Contract with SmithGroup for
the Shoreline Condition Assessment.
Attachments:
SmithGroup Change Order #1 Proposal
Page 3 of 7
A9.Page 153 of 286
Rev. 08.01.18
City of Evanston Shoreline Condition Assessment SmithGroup
Evanston, IL 12274
CHANGE ORDER #1 PROPOSAL - 1 - 05/15/2020
May 15, 2020
Transmitted – (Via E-Mail)
Ms. Stefanie Levine
Senior Project Manager
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
RE: City of Evanston – Shoreline Condition Assessment, Change Order #1
Dear Stefanie:
On behalf of SmithGroup, Inc., (“SmithGroup”) I am pleased to submit this proposal to the City of Evanston (“City”) to
provide Bidding Support and Construction Administration Services for the Shoreline Condition Assessment project.
The following is our understanding of the services which are to be provided.
UNDERSTANDING OF THE PROJECT
On February 24, 2020 the City of Evanston approved a contract with SmithGroup to provide engineering services
related to the City’s lakefront. The scope of services approved at that time included producing construction
documents for up to 5 Urgent Needs sites. The original contract did not include bidding and construction
administration services, and the City has requested that SmithGroup provide those services for the Urgent Needs
sites, which are:
Greenwood Beach;
Elliot Park;
Dempster Street Launch Facility; and
Garden Park.
The City intends to bid and award a construction contract in the summer of 2020, with construction taking place at the
Greenwood Beach, Elliott Park, Dempster Street and Garden Park locations in the fall of 2020. No work will take
place under this contract at Sheridan Road in 2020.
SCOPE OF SERVICES
Task CO1. Bidding Services
SmithGroup will provide the following bidding support services:
SmithGroup will attend the Client's pre-bid conference to receive technical questions from the bidders and respond
as appropriate by issuing addenda to the bid documents to clarify the design intent. SmithGroup will evaluate the
bids, check contractor references, and make a recommendation to the City for award.
Page 4 of 7
A9.Page 154 of 286
Rev. 08.01.18
City of Evanston Shoreline Condition Assessment SmithGroup
Evanston, IL 12274
CHANGE ORDER #1 PROPOSAL - 2 - 05/15/2020
Deliverables – SmithGroup will prepare bid addendum package (assumed no more than 1) and
recommendation for award memorandum.
Bid advertisement, bid opening and award shall be by the City.
Task CO2. Construction Administration Services
SmithGroup will commence Construction Administration (CA) services and responsibilities upon the award to a
Contractor of one contract for construction of the project. SmithGroup will provide the following CA services:
a) SmithGroup will prepare final Issued for Construction documents incorporating addenda.
b) SmithGroup will promptly monitor and coordinate with the Contractor the timing of submittals; check, note
and review Shop Drawings, material samples, and other submissions and proposals of the Contractor for
compliance with the working drawings, specifications, and design intent.
c) SmithGroup will attend one pre-construction meeting (hosted by the City).
d) SmithGroup will make periodic visits to the site during construction. During the site visits, SmithGroup will
become generally familiar with the progress and quality of the work and will determine, in general, if the
work is proceeding in accordance with the Contract Documents. SmithGroup will prepare a field report after
each site visit to be delivered electronically within 3 business days after the site visit.
e) SmithGroup will review RFI’s submitted by the Contractor and respond by preparing and distributing
bulletins, change orders, and supplemental instructions and clarifications, when directed by the City.
f) SmithGroup will review the contractor’s monthly pay applications and certify the application if progress and
quality of the construction is consistent with the content of the application.
g) SmithGroup will prepare pricing requests to the contractor, and review contractor proposals for change
order, when directed by the City.
h) SmithGroup will conduct one site visit to determine the date of Substantial Completion of the work by the
Contractor, and shall compile a “Punch List” of items that are not in compliance with the Contract
Documents. SmithGroup will make one subsequent site visit to observe completion of the Punch List items.
i) SmithGroup will review contractor closeout documents and as-builts (assumed submitted in 1 package and
prepared by the Contractor) and will deliver them to the Client within thirty calendar days after completion of
construction and before final payment is requested.
ADDITIONAL ASSUMPTIONS
SmithGroup will not have control or charge of and will not be responsible for construction means, methods,
techniques, sequences or procedures, or for safety precautions and programs in connection with the work, or for the
acts or omissions of the Contractor, Subcontractors or any other persons performing any of the work, or for the failure
Page 5 of 7
A9.Page 155 of 286
Rev. 08.01.18
City of Evanston Shoreline Condition Assessment SmithGroup
Evanston, IL 12274
CHANGE ORDER #1 PROPOSAL - 3 - 05/15/2020
of any of them to carry out the work in accordance with the Contract Documents, unless SmithGroup has observed a
defect in the work and fails to report the same in writing to the Client, or should have observed the defect in the
exercise of the standard of professional care set forth in this agreement.
PREPARATION OF DIGITAL DATA
In the event SmithGroup is requested to prepare digital data for transmission to the Owner’s consultants, contractors
or other Owner authorized recipients (“Digital Data”), the Owner acknowledges that due to the limitations of the digital
data software, not all elements of SmithGroup’s services may be represented in the Digital Data, this being in the
sole discretion of SmithGroup. Accordingly, although SmithGroup will endeavor to represent all material elements of
SmithGroup’s services in the Digital Data, any use shall not relieve the Owner’s consultants, contractors, or other
Owner authorized recipients or their respective obligations. The Owner agrees that it will include this provision in any
agreements with its consultants, contractors, or other Owner authorized recipients, in which Digital Data is provided.
SCHEDULE
Task: Assumed Start Assumed End
Task CO1 July 8, 2020 September 3, 2020
Task CO2 September 8, 2020 December 31, 2020
Proposed schedule is dependent on City of Evanston procurement processes and Contractor schedule and work
performance.
CONSULTANTS
SmithGroup anticipates using the following consultants for this project and the costs will be borne by SmithGroup and
are included in SmithGroup Lump Sum fee.
D'Escoto (MBE) – Civil Engineering and Field Inspection Support ($6,500)
COMPENSATION or PROFESSIONAL SERVICES FEE
City of Evanston shall compensate SmithGroup for the scope of services outlined above a fixed fee lump sum of
$ 26,000 , which includes expenses.
Schedule of Values
Task: % of Project Fee ($)
Task CO1 20% $ 5,800
Task CO2 80% $23,200
*Credit (removal of Sheridan Road) ($3,000)
Total this Change Order $26,000
*Credit: The total number of sites to be included in the Urgent Needs sites construction documents has been
reduced from 5 to 4 due to the elimination of Sheridan road from the bid package. The value of this credit is
estimated at 10% of the total value of Task 4 in the original contract. This results in a credit from the original scope of
services of ($3,000).
Page 6 of 7
A9.Page 156 of 286
Rev. 08.01.18
City of Evanston Shoreline Condition Assessment SmithGroup
Evanston, IL 12274
CHANGE ORDER #1 PROPOSAL - 4 - 05/15/2020
ADDITIONAL SERVICES
Requests for additional services or staff will be documented by SmithGroup (if given verbally), and the work will
commence upon (City of Evanston) approval of an estimated fee for that effort or, if not agreed otherwise, (City of
Evanston) shall reimburse SmithGroup on an hourly basis of SmithGroup’s project staff actively engaged for all
personnel hours worked on the project, according to the attached 2020 hourly rate sheet.
Regards,
Paul J. Wiese
Vice President
Enclosures: Contract Amendment Form
2020 Hourly Rate Sheet
Page 7 of 7
A9.Page 157 of 286
Memorandum
To: Honorable Mayor and Members of the City Council
From: Nicholas Cummings, Deputy City Attorney
Subject: Resolution 48-R-20, Terminating Limits on Third-Party Food Delivery
Service Fees on July 13, 2020
Date: June 8, 2020
Recommended Action:
Staff recommends City Council adoption of Resolution 48-R-20, Terminating Limits on Third-
Party Food Delivery Service Fees on July 13, 2020.
Council Action:
For Action
Summary:
With the recent COVID-19 outbreak, the State of Illinois is under a disaster proclamation and
a state of emergency declared in Evanston. As part of this disaster proclamation, the
Governor shelterindividuals that mandating issued has Illinois of orders -in-and place
requiring all non-essential business activities to cease. Restaurants in the City have been
forced to end dine-in operations and now solely rely on delivery, drive-through, and takeout
options.
Many consumers use third-party delivery platforms to order food from Evanston restaurants.
Some of these third-party delivery platforms have waived fees on the consumer side but
continue to charge fees to restaurants. These fees can represent a significant portion of the
restaurant's revenues and can potentially erase any profit realized by the restauran t.
City Council previously passed a resolution prohibiting third -party delivery platforms from
charging restaurants in the City more than 15% in fees, easing the financial burden on local
restaurants while still allowing these third-party delivery platforms to recognize a significant
profit. However, this resolution did not provide a termination date for the 15% cap on third -
party food delivery service fees.
Resolution 48-R-20 provides a July 13, 2020 termination date for this 15% cap on third -party
food delivery service fees.
Attachments:
A10.Page 158 of 286
48-R-20 Terminating Limits on Third Party Delivery Service Fees on July 13
Page 2 of 5
A10.Page 159 of 286
5/28/2020
48-R-20
A RESOLUTION
TERMINATING THE LIMITS ON THIRD-PARTY FOOD DELIVERY
SERVICE FEES ON JULY 13, 2020
WHEREAS, the City of Evanston, Cook County, Illinois (“City”), is a home
rule unit of government and, pursuant to the provisions of Section 6(a) of Article VII of
the Illinois Constitution, may exercise any power and perform any function pertaining to
its government and affairs; and
WHEREAS, on March 13, 2020, the President of the United States
declared a national emergency concerning the Novel Coronavirus Disease (“COVID -
19”) outbreak; and
WHEREAS, on March 9, 2020, the Governor of Illinois issued a disaster
proclamation for the State of Illinois concerning the COVID-19 outbreak; and
WHEREAS, on March 15, 2020, the Mayor declared a state of
emergency due to the COVID-19 outbreak pursuant to Section 9-9-3 of the City Code;
and
WHEREAS, the Evanston City Council has extended the state of emergency due
to the persistence of the COVID-19 outbreak; and
WHEREAS, in March and April 2020, the Governor of Illinois issued
Executive Orders mandating individuals living in Illinois shelter at home and requiring all
non-essential business activities and operations to cease; and
Page 3 of 5
A10.Page 160 of 286
48-R-20
~2~
WHEREAS, in order to reduce the spread of the COVID -19 virus and
protect public health, the shelter-at-home orders prohibit restaurants in the City from
offering dine-in services, limiting restaurants to delivery, drive-through, and take-out
options only; and
WHEREAS, many consumers use third-party applications and websites
to place orders with restaurants for delivery and takeout, and these third-party platforms
charge restaurant fees; service agreements between some restaurants and third -party
platforms provide that the platform charges the restaurant 10% of the purchase price
per order, while some agreements provide for h igher per-order fees; and
WHEREAS, restaurants and especially small business restaurants, have
limited bargaining power to negotiate lower fees with third -party platforms, given the
high market saturation of third-party platforms, and the financial pressu res small
business restaurants are facing during the state of emergency; and
WHEREAS, the Evanston City Council capped the per-order fees of third-
party food delivery platforms at 15% in order to accomplish the legitimate public
purpose of easing the financial burden on struggling restaurants during this emergency
while not unduly burdening third-party platforms, but did not provide a termination date
for the 15% cap on per-order fees.
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The prohibition on third-party food delivery services charging
a covered establishment a fee per online order for the use of its services that totals
Page 4 of 5
A10.Page 161 of 286
48-R-20
~3~
more than 15% of the purchase price of such online order shall terminate on July 13,
2020.
SECTION 2: This Resolution 48-R-20 will be in full force and effect from
and after the date of its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Eduardo Gomez, Deputy City Clerk
Adopted: __________________, 2020
Approved as to form:
_______________________________
Kelley A. Gandurski, Corporation Counsel
Page 5 of 5
A10.Page 162 of 286
Memorandum
To: Honorable Mayor and Members of the City Council
From: Nicholas Cummings, Deputy City Attorney
Subject: Resolution 49-R-20, Extending the Declared State of Emergency to
July 13, 2020
Date: June 8, 2020
Recommended Action:
Staff recommends City Council adoption of Resolution 49-R-20 extending the declared State
of Emergency to July 13, 2020.
Council Action:
For Action
Summary:
The Mayor of the City of Evanston declared a state of emergency in the City in response to
the COVID-Emergency Illinois the of 11 Section 15, March on outbreak 19 2020.
Management Act provides that the Mayor's declaration will only last seven (7) days without
City Council consent. Given the fact that there is no immediate end to the COVID -19
outbreak in sight, staff recommends that City Council adopt Resolution 49 -R-20 to extend the
current state of emergency to July 13, 2020, the date of the next scheduled City Council
meeting.
Attachments:
Resolution 49-R-20 Extending State of Emergency to July 13
A11.Page 163 of 286
5/28/2020
49-R-20
A RESOLUTION
Extending the Declared State of Emergency to July 13, 2020
WHEREAS, the City of Evanston, Cook County, Illinois (“City”), is a home
rule unit of government and, pursuant to the provisions of Section 6(a) of Article VII of
the Illinois Constitution, may exercise any power and perform any function pertaining to
its government and affairs; and
WHEREAS, on March 13, 2020, the President of the United States
declared a national emergency concerning the Novel Coronavirus Disease (“COVID -
19”) outbreak; and
WHEREAS, on March 9, 2020, the Governor of Illinois issued a disaster
proclamation for the State of Illinois concerning the COVID-19 outbreak that was to last
30 days; and
WHEREAS, on March 15, 2020, the Mayor declared a state of
emergency due to the COVID-19 outbreak pursuant to Section 9-9-3 of the City Code;
and
WHEREAS, Section 11 of the Illinois Emergency Management Agency
Act, 20 ILCS 3305/11, provides that a disaster declaration by the principal executive
officer of a political subdivision shall not last longer than seven (7) days without the
consent of the governing board of the political subdivision; and
WHEREAS, the City Council found it appropriate extend the declared
state of emergency until April 13, 2020; and
Page 2 of 4
A11.Page 164 of 286
49-R-20
~2~
WHEREAS, on April 1, 2020, the Governor of Illinois issued an Executive
Order extending the State’s disaster proclamation, requiring individuals to stay at home
or their place of residence for an additional 30 days; and
WHEREAS, the City Council found it appropriate to extend the state of
emergency until May 11, 2020 and again to June 8, 2020; and
WHEREAS, on April 30, 2020, the Governor of Illinois issued Executive
Orders extending the State’s disaster proclamation and requiring individuals to stay at
home or their place of residence until May 30, 2020; and
WHEREAS, the City Council finds it appropriate to extend the current
state of emergency until the date of the first June City Council meeting, July 13, 2020;
and
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The current declared state of emergency is hereby extended
up to and including July 13, 2020.
SECTION 2: This Resolution 49-R-20 will be in full force and effect from
and after the date of its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Page 3 of 4
A11.Page 165 of 286
49-R-20
~3~
Attest:
______________________________
Eduardo Gomez, Deputy City Clerk
Adopted: __________________, 2020
Approved as to form:
_______________________________
Kelley A. Gandurski, Corporation Counsel
Page 4 of 4
A11.Page 166 of 286
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Shane Cary, Architect/Project Manager
CC: David Stoneback, Public Works Agency Director; Lara Biggs, Bureau
Chief - Capital Planning/City Engineer; Stefanie Levine, Senior Project
Manager
Subject: Resolution 51-R-20 Authorizing the City Manager to Enter into a
Contract to Reconstruct the Fleetwood-Jourdain Gym Floor Without
Utilizing a Public Bidding Process
Date: June 8, 2020
Recommended Action:
Staff recommends the City Council adoption Resolution 51-R-20 authorize the City Manager
to execute an agreement with Bodala, Inc. DBA Central Rug and Carpet (3006 Central
Street, Evanston, Illinois, 60201) in the amount of $593,851 without utilizing a public bid
process. Two-thirds (2/3) vote of the aldermen is required to approve this item.
Funding Source:
Funding is provided from the Capital Improvement Fund 2020, 2020 General Obligation
Bonds (Account 415.40.4120.65515-619024), in the amount of $593,851. This item has an
FY2020 budget of $250,000. The remaining funding is from savings in other projects and
facilities contingency. A detailed funding table is included in the information below.
Council Action:
For Action
Summary:
The gym floor at the Fleetwood-Jourdain Community Center has an issue with swelling and
buckling caused by moisture. On October 14, 2019, City Council approved a contract with
Raths, Raths, & Johnson, a forensic architect, to investigate the source of the water. Their
report indicated that the moisture damage is most likely due to two sources:
• A sewer backup in the kitchen floor drain which flooded the kitchen and auditorium,
and the gym.
• Groundwater that infiltrated up through the volleyball stanchions embedded into the
floor.
A12.Page 167 of 286
Other potential sources of the moisture identified in the report include groundwater infiltrating
up through the concrete subfloor, inadequate control of relative humidity in the gym,
refinishing of the wood floor before new HVAC equipment had not yet been fully
commissioned and floor cleaning procedures. Steps have been taken or are being taken to
address each of the identified potential sources of the moisture except where floor removal is
required.
On March 9, 2020 City council adopted Resolution 23 -R-20, authorizing the City Manager to
enter into contracts for the design and construction without utilizing a public bidding process.
Raths, Raths, & Johnson’s report was used by McGuire Igleski and Associa tes to create a
design for a new gym floor and prepare construction documents for construction. The work
will require removing the gym floor and a portion of the subfloor system down to the structural
concrete slab. This will then be replaced with a series of flooring layers that will stop the
migration of water and provide a level surface for a new maple wood gym floor.
The schedule for this project is challenging. The intent has been to complete the floor
restoration to allow basketball to be played in the gym this September. The nature of the
construction is unlikely to allow the project to be complete by the beginning of September, but
if the council authorizes this contract, the gym floor could be ready for limited use in
September with a few lagging items to complete in October.
The cost of this construction is substantially higher than was budgeted. This is largely
because the recommended solution for the moisture mitigation is more invasive than was
originally hoped and requires the sub-floor to be completely demolished and reconstructed.
This extent of demolition and reconstruction was not included in the original budget estimate.
Analysis:
The construction documents were shared with five general contracting companies. The City
received three responses as follows:
Staff reviewed the three bids submitted. Central Rug & Carpet has a long history of doing
projects with the City of Evanston and has recently performed the interior renovation at
Page 2 of 7
A12.Page 168 of 286
Fleetwood-Jourdain Community Center. Their work has always been satisfactory. Therefore,
staff is recommending award of the contract to Central Rug & Carpet. Central Rug & Carpet
is an Evanston Business and will comply with the City’s M/W/EBE goals. A memo reviewing
their compliance with M/W/EBE and LEP programs is attached.
Detailed Financial Summary:
The following is a detailed breakdown of the funding sources:
Legislative History:
On October 14, 2019, the City Council approved agreement with Raths, Raths, & Johnson,
Inc. for Fleetwood-Jourdain Gym Floor Investigation.
On March 9, 2020, the City Council adopted Resolution 23-R-20, authorizing City Manager to
enter contracts for the design and reconstruction of the Fleetwood-Jourdain gym floor without
utilizing a public bidding process; and entering a contract with McGuire Igleski & Associates
for the design.
Attachments:
Resolution 51-R-20, Reconstruct the Fleetwood-Jourdain Gym Floor Without Utilizing a
Public Bidding Process
MWEBE Memo - Fleetwood-Jourdain Gym Floor Replacement
Page 3 of 7
A12.Page 169 of 286
6/1/2020
51-R-20
A RESOLUTION
Authorizing the City Manager to enter into a Contract to Reconstruct
the Fleetwood-Jourdain Gym Floor Without Utilizing a Public Bidding
Process
WHEREAS, in July 2018, the City of Evanston’s Parks, Recreation, and
Community, and Community Services Department reported water damage to the gym
floor at Fleetwood-Jourdain Community Center; and
WHEREAS, despite City efforts to mitigate the damage, the damage to
the gym floor at Fleetwood-Jourdain Community Center continued to worsen and
rendered the gym unusable beginning in September 2019; and
WHEREAS, the City depends on the gym at Fleetwood-Jourdain
Community Center to provide a venue for community activities such as basketball, roller
skating, volleyball, after school programs, and special events. The gym is also the
location for the FAM basketball league which provides organized basketball league for
over one hundred (100) kids each season beginning in late September; and
WHEREAS, the City hired a forensic architect who identified numerous
issues that caused the water damage to the gym floor, which will require new a new
architectural design and reconstruction of the floor to restore the gym floor to a safe and
playable condition; and
WHEREAS, the cost for architectural plans and construction are expected
to each exceed twenty-five thousand dollars ($25,000.00); and
Page 4 of 7
A12.Page 170 of 286
51-R-20
- 2 -
WHEREAS, Evanston City Code Section 1-17-1 requires the City to
advertise all contracts over twenty-five thousand dollars ($25,000.00) through the City’s
request for proposal and/or bid process; and
WHEREAS, the City needs the gym at the Fleetwood-Jourdain
Community Center gym to re-open prior to September 2020 to support City programs,
the FAM basketball league, and restore a revenue from special events; and
WHEREAS, the City needs the gym at the Fleetwood-Jourdain
Community Center gym to re-open prior to September 2020 to support City programs;
and
WHEREAS, the City cannot complete the request for proposal process for
architectural designs and construction of a new gym, award the contracts, and complete
the construction of the new gym floor prior to September 2020; and
WHEREAS, the City Council previously approved Resolution 23-R-20,
authorizing the City Manager to enter into a contract without advertising for bids to
construct a new gym floor at the Fleetwood-Jourdain Community Center at a cost not to
exceed two hundred sixty thousand dollars ($260,000.00) based on an incorrect cost
estimate; and
WHEREAS, the actual bid price for construction of the gym floor is five
hundred ninety three thousand eight hundred fifty one dollars ($593,851.00); and
WHEREAS, Section 1-17-1 of the Evanston City Code permits City
Council to permit the City Manager to enter into contracts over twenty-five thousand
dollars ($25,000.00) without advertising for bids with approval of two-thirds (2/3) of all
Aldermen.
Page 5 of 7
A12.Page 171 of 286
51-R-20
- 3 -
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Manager is hereby authorized to enter into a
contract to construct a new gym floor at the Fleetwood-Jourdain Community Center
without advertising the contract for bids. The contract to construct a new gym floor at
the Fleetwood-Jourdain Community Center shall not exceed five hundred ninety three
thousand eight hundred fifty one dollars ($593,851.00).
SECTION 3: The City Manager is hereby authorized to execute payment
all required payments for the contract permitted in Section 2.
SECTION 4: The City Manager is hereby authorized and directed to
negotiate any additional conditions that he deems to be in the best interests of the City.
SECTION 6: Resolution 51-R-20 shall be in full force and effect from and
after its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2020
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 6 of 7
A12.Page 172 of 286
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Sharon Johnson, Acting Deputy City Manager
CC: Hitesh Desai, Chief Financial Officer; Tammi Nunez Purchasing
Manager
Subject: MWEBE Memo - Fleetwood-Jourdain Gym Floor Replacement
Date: June 8, 2020
Recommended Action:
The Purchasing Division recommends City Council accept and place on file the MWEBE
Memo for the Fleetwood-Jourdain Gym Floor Replacement.
Council Action:
For Action: Accept and Place on File
Summary:
The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is
to assist such businesses with opportunities to grow. In order to help ensure such growth,
the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25%
of the awarded contract.
With regard to the recommendation for the Fleetwood -Jourdain Gym Floor Replacement,
Central Rug and Carpet's, total base bid is $593,851.00 and they are found to be in
compliance with the City’s MWEBE goal.
Page 7 of 7
A12.Page 173 of 286
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Rajeev Dahal, Senior Project Manager
CC: David D. Stoneback - Public Works Director, Lara Biggs - City
Engineer
Subject: Ordinance 56-O-20 Amending City Code Section 10-11-5(D), Schedule
V(D) “Four-Way Stops” to Include Four-Way Stops at Hastings Avenue
and Colfax Street.
Date: June 8, 2020
Recommended Action:
Staff recommends City Council adoption of Ordinance 56-O-20 by which the City Council
would amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop
Control at the intersection of Hastings Avenue & Colfax Street.
Funding Source:
Funding will be through the General Fund-Traffic Control Supplies (Account
100.40.4520.65115), with a FY 2020 budget of $58,000 and remaining balance of $36,230.
Council Action:
For Introduction
Summary:
The Public Works Agency received a petition for 4 -way stop signs from residents expressing
safety concerns at the intersection of Hastings Avenue and Colfax Street. The concerns are
lack of sidewalks for several blocks on either side of Colfax Street which requires pedestrians
to cross the street at Hastings Avenue, sight line issues due to parked cars, and the proximity
of Bent Park. Currently, Hastings Avenue approaches to the intersection are controlled by
stop signs, and the Colfax Street traffic has the free flow. The installation of 4-way stop signs
would provide gaps in traffic flow and allow children and other pedestrians to cross Colfax
Street in a safer manner. Alderman Suffredin supports this recommendation.
Attachments:
Ordinance 56-O-20 4-Way Stop at Hastings & Colfax
A13.Page 174 of 286
05/13/2020
56-O -20
AN ORDINANCE
Amending City Code Section 10-11-5 (D), Schedule V(D )
“Four -Way Stops” to Include Four-Way Stop s at Hastings
Avenue and Colfax Street
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Section 10-11-5(D), Schedule V(D), “Four-Way
Stops” of the Evanston City Code of 2012 , as amended, is hereby further amended by
to include the following:
(D) Four-Way Stops.
N. & S. and E. & W. traffic at Hastings Avenue and Colfax Street
SECTION 2: That the findings and recitals contained herein are
declared to be prima facie evidence of the law of the City and shall be received in
evidence as provided by the Illinois Complied Statues and the courts of the State of
Illinois.
SECTION 3: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 4: This Ordinance 56-O-20 shall be in full force and effect
from and after its passage, approval and publication in the manner provided by law.
SECTION 5: If any provision of this Ordinance 56-O-20 or application
thereof to any person or circumstance is ruled unconstitutional or otherwise invalid,
Page 2 of 3
A13.Page 175 of 286
~2~
such invalidity shall not affect other provisions or applications of this Ordinance 56-O-
20 that can be given effect without the invalid application or provision, and each invalid
provision or invalid application of this Ordinance 56-O-20 is severable.
In troduced:_________________, 2020
Adopted:___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid
City Clerk
Approved as to form:
______________________________
Kelley Gandurski
Corporation Counsel
Page 3 of 3
A13.Page 176 of 286
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Hitesh Desai, Chief Financial Officer
Subject: Ordinance 55-O-20, Amending the Amusement Tax
Date: June 8, 2020
Recommended Action:
Staff recommends City Council adoption of Ordinance 55-O-20 amending the Amusement
Tax to include online streaming services and to increase the amusement tax on venues with
capacity over 1500 audience members.
Funding Source:
Amusement Tax revenue is deposited to the City's General Fund.
Council Action:
For Action
Summary:
During the 2020 budget process, City Council approved an increase to the amusement tax
from 4% to 5%. When this increase was approved, Council requested a follow -up discussion
on ways to change Evanston's amusement tax to apply to some non -profit businesses. This
discussion was held on January 27, 2020. Ordinance 55 -O-20 reflects changes requested at
this discussion.
Current Amusement Tax
The City Code section 3-2-17-2 defines “amusement” for the purpose of the tax as below:
Any event, exhibition, performance, presentation, or show for amusement purposes which is
exhibited or staged in the City, including, but not limited to, the following :
(A) Any comedic, theatrical, dramatic, musical, opera, or spectator performance (except
athletic contests) or production, or similar live or recorded amusement;
(B) Any show, motion picture show, antique or flower show, speech or lecture;
(C) Any exhibition of art or handicrafts or products;
(D) Any poultry or animal show, animal act, circus, or rodeo.
Section 3-2-17-1 states “that the amusement tax shall not apply to the following”:
A14.Page 177 of 286
(A)Governmental agencies;
(B)Religious societies or organizations;
(C)Live performances conducted or sponsored by not -for-profit institutions, organizations,
groups or societies where no part of the net earnings inure to the benefit of any private
shareholder or person.
Proposed Changes
Ordinance 55-O-20 includes three changes to the City's current amusement tax:
1. Excludes events at venues with a capacity of under 100 audience members
(exemption does not apply to motion pictures shows).
2. Establishes new rate of 7% on large amusement events with a capacity over 1501
audience members.
3. Adds 5% tax to amusements delivered electronically, known as a Streaming Tax.
These proposed changes to the amusement tax accomplishes a number of the goals
discussed during the January 27, 2020 City Council meeting and during the 2020 budget
process.
First, the new structure excludes from the amusement tax all live events in venues with a
capacity of under 100 audience members. This addresses concerns that were brought
forward by City Council and community members about taxing small busines ses that hold
performance events, like restaurants or coffee shops. This change is expected to result in
small reduction in tax revenue.
Secondly, the proposed structure applies a higher rate on very large events of 1501 or more
attendees, whether hosted by a for-profit or non-profit entity. Events of this size place a high
burden on City services including public safety, parking enforcement, and traffic controls.
There is also a higher impact on the immediately surrounding community including increased
parking, car and foot traffic, and litter. Applying a higher rate to amusement events of this size
is reflective of the greater impact that events of this size have on the community. One event
with 2,000 attendees and $40 tickets would yield $5,600 when tax ed at the 7% rate (a 7% tax
on a $40 ticket would be $2.80).
Finally, a new category of amusement is added to include video streaming, audio streaming,
and online games, at the existing rate of 5%. This mirrors the Chicago Streaming Tax, though
the Chicago rate is 9%. Due to the impacts of the COVID-19 pandemic, the City is expected
to receive only very little amusement tax revenue from in -person events, which is budgeted at
$430,000. With the rise in popularity of streaming amusements, staff recommends expansion
of the tax to cover these activities. Based on current enrollment, staff conservatively
estimates revenue of $115,000 from streaming services.
Attachments:
55-O-20 Amending 3-2-17 Amusement Tax
Page 2 of 8
A14.Page 178 of 286
5/05/2020
55-O -20
AN ORDINANCE
Amending City Code 3-2-17, “Amusement Tax,” to Include Online
Streaming Services and to Increase the Amusement Tax on Venues
with Capacity Over 1500 Audience Members
WHEREAS, the City of Evanston, Cook County, Illinois, (“City”) is a home
rule unit of government and, pursuant to the provisions of Article VII, Section 6(a) of the
Illinois Constitution, may exercise any power and perform any function pertaining to its
government and affairs, including, but not limited to, the power to tax and to incur debt;
and
WHEREAS, pursuant to Article VII, Section 6(a) and Section 6(i) of the
Illinois Constitution in conjunction with 65 ILCS 5/11-42-5 of the Illinois Municipal Code,
the City is authorized to impose a tax upon amusements; and
WHEREAS, the City now desires to impose a tax upon the amusement of
video streaming, audio streaming and online games delivered within the City
(“Streaming Tax”); and
WHEREAS, the Illinois Mobile Telecommunications Sourcing Conformity
Act (“MTSCA”), 35 ILCS 638/1 et seq., regulates the taxation of mobile
telecommunication services; and
WHEREAS, the City in accordance with the MTSCA regulates the taxation
of mobile telecommunications services within the City; and
WHEREAS, the City’s Streaming Tax will provide much needed revenue
to promote the general health, safety, and welfare of the City and its residents within the
City; and
Page 3 of 8
A14.Page 179 of 286
55-O-20
~2~
WHEREAS, the Mayor and City Council of the City hereby believe that it is
in the best interest of the City and its residents to impose said Streaming Tax.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Title 3, Chapter 2, Section 17, “Amusement Tax,” of the
Evanston City Code of 2012, as amended, is hereby amended to read as follows:
3-2-17-1. - TAX IMPOSED.
(A) A tax of five percent (5%) on the admission fee or charge is imposed upon every
amusement patron for the privilege of admission to any amusement in the City,
however, that the amusement tax shall not apply to the following.
(A) Governmental agencies;
(B) Religious societies or organizations;
(C) Live performances conducted or sponsored by not -for-profit institutions,
organizations, groups or societies where no part of the net earnings inure to the
benefit of any private shareholder or person.;
(D) Venues with a capacity under one hundred (100) audience members .
(B) A tax of seven percent (7%) on the admission fee or charge is imposed upon
every amusement patron for the privilege of admission to any amusement in the City
with a capacity over one thousand five hundred and one (1501) audience members or
any amusement with over one thousand five hundred and one (1501) in attendance.
(C) In the case of amusements that are delivered electronically to mobile devices, as
in the case of video streaming, audio streaming and online games, the rules set forth in
the Illinois Mobile Telecommunications Sourcing Conformity Act, 35 ILCS 638, as
amended, may be utilized for the purpose of determining which customers and charges
are subject to the tax imposed by this Chapter.
3-2-17-2. - DEFINITIONS.
For purposes of this Section 3-2-17, the following terms, phrases, and words shall have the
meanings given to them in this Section:
ADMISSION FEE
or CHARGE.
Any fee or charge made or received for admission to any
amusement, whether or not represented by a ticket or admission
stub or receipt of any kind. An admission fee or charge includes,
but is not limited to, all fees or charges for seats, chairs, tables,
benches, space to stand or sit, special seating area, tent, structure,
booth, or similar accommodations made as aforedescribed for
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which there is a fee or charge.
AMUSEMENT. Any event, exhibition, performance, presentation, or show for
amusement purposes which is exhibited or staged in the City,
including, but not limited to, the following:
(A) Any comedic, theatrical, dramatic, musical, opera, or spectator
performance (except athletic contests) or production, or similar live
or recorded amusement;
(B) Any show, motion picture show, antique or flower show, speech
or lecture;
(C) Any exhibition of art or handicrafts or products;
(D) Any poultry or animal show, animal act, circus, or rodeo.;
(E) Any paid television programming, whether transmitted by wire,
cable, fiber optics, laser, microwave, radio, satellite or similar
means;
(F) Any video streaming, audio streaming or online games
delivered electronically to mobile devices.
AMUSEMENT
PATRON.
(A) Any person admitted to any amusement in the City for which an
admission fee or charge is imposed;
(B) Any person who purchases or otherwise acquires a ticket or
pass of any kind from a place other than the location where such
ticket or pass is purchased or acquired for admission to any
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amusement within the City.
OWNER. (A) With respect to the owner of a place where amusement is being
held, any person with an ownership or leasehold interest in a
building, structure, vehicle, boat, area or other place who presents,
conducts or operates an amusement in such place or who allows,
by agreement or otherwise, another person to present, conduct or
operate amusement in such place;
(B) With respect to the owner of an amusement, any person which
has an ownership or lease-hold interest in such amusement or any
person who has a proprietary interest in the amusement so as to en
Title such person to all or a portion of the proceeds from the
operation, conduct or presentation of such amusement, excluding
proceeds from nonamusement services and from sales of tangible
personal property.
(C) With respect to the owner of an amusement, any person
operating a community antenna television system or wireless cable
television system, or any person receiving consideration from the
patron for furnishing, transmitting or otherwise providing access to
paid television programming.
PAID
TELEVISION.
Programming that can be viewed on a television or other screen,
and is transmitted by cable, fiber optics, laser, microwave, radio,
satellite or similar means to members of the public for
consideration.
PERSON. Any natural individual, firm, society, foundation, institution,
partnership, limited liability company, association, joint stock
company, joint venture, public or private corporation, receiver,
executor, trustee or other representative appointed by the order of
any court, or any other entity recognized by law.
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3-2-17-3. - COMPUTATION OF TAX.
For the purpose of determining the amount of the amusement tax due under
this Section 3-2-17, admission fees or charges shall be computed exclusive of the
amusement tax, any Federal or State taxes imposed upon the am usement patron and
any separately stated charges for nonamusement services or for sales of tangible
personal property.
3-2-17-4. - COLLECTION, PAYMENT AND ACCOUNTING.
(A) Every owner, manager or operator of amusement or of a place where an
amusement is being held must collect from each patron the tax imposed by
this Section 3-2-17. The monthly verified return for each completed calendar month
shall be due within twenty (20) days of the completion of the previous calendar month.
A verified statement of admission or charges in a form prescribed by the Finance
Director must accompany each remittance. Acceptance by the City of any amount
tendered in payment of the tax must be without prejudice to any claim, demand or
right on account of any deficiency.
(B) Canceled admission tickets, stubs, receipts, and complete and accurate
records, books and accounts in detail of all receipts must be kept a t the place of
amusement or such other place in the City as may be designated in writing by the
person liable for collection of the tax, addressed to the Finance Director. All such
books, records and accounts will be open to inspection by the Finance Direc tor or
his/her designee, at all reasonable times during regular business hours.
(C) For purposes of this Chapter, it shall be presumed that the amount of the
Streaming Tax imposed on each Person, unless the taxpayer or tax collector provides
otherwise with books, records, or other documentary evidence, has been collected
from the Person by the Owner. The ultimate incidence of the Streaming Tax shall
remain on the Person and shall never be shifted to the Owner.
(C)(D) Every owner, manager or operator who is required to collect the tax imposed by
this Section 3-2-17 will be considered a tax collector for the City. All amusement taxes
collected must be held by such tax collector as trustee for and on behalf of the City.
The failure of the tax collector to collect the tax will not excuse or release the patron
from the obligation to pay the tax.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and must be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
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hereby repealed.
SECTION 4: This ordinance will be in full force and effect on October 1,
2020, after its passage, approval, and publication in the manner provided by law.
SECTION 5: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
must not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or i nvalid
application of this ordinance is severable.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Eduardo Gomez , Deputy City Clerk
Approved as to form:
______________________________
Kelley A. Gandurski, Corporation Counsel
Page 8 of 8
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Meagan Jones, Neighborhood and Land Use Planner
CC: Johanna Leonard, Community Development Director; Scott Mangum,
Planning & Zoning Manager
Subject: Ordinance 35-O-20, Amending Title 6, Ground Floor Uses in the D2
District
Date: June 8, 2020
Recommended Action:
Staff recommends that the Planning & Development Committee table Ordinance 35 -O-20 due
to the current COVID-19 pandemic and economic uncertainty over the retail market and the
inability to hold in-person meetings with key stakeholders. Previously the Plan Commission
and staff recommended amending the Zoning Ordinance to modify currently permitted
ground-floor uses including Offices and Financial Institutions to special uses in order to
encourage active ground-floor uses that promote pedestrian activity and an economically
vibrant downtown corridor in the D2 Downtown Retail Core District.
Council Action:
For Introduction
Summary:
This item was tabled at the March 9, 2020 meeting of the Planning and Development
Committee following discussion with concerns over being overly restrictive with the current
vacancies in the downtown.
The D2 Downtown Retail Core District’s purpose is:
To define and support the traditional downtown retail shopping function of Evanston.
The district is characterized by street level retail storefronts and structures that accent
a pedestrian scale. Mixed use developments shall be encouraged within the distr ict as
shall the reuse of structures that assist in perpetuating the established pedestrian retail
character in terms of scale, architecture and street front continuity as identified in the
adopted "plan for downtown Evanston."…
P1.Page 185 of 286
Permitted and special uses in the D2 District include a variety of business types, some of
which are active uses that are visited by many customers daily, and others that are more
passive businesses with few on-site customers.
The D2 District currently features a regulation that a minimum of 75% of every building’s
sidewalk grade level exterior be devoted to retail trade activity. The Zoning Ordinance does
not define retail trade activity, but does state Type 1 Restaurants (full-service) shall be
considered retail trade activity. However, the list of permitted uses in the D2 District includes
a variety of other uses (some active; some passive) that are allowed.
In order to promote a vibrant and healthy downtown corridor, staff and the Plan Commission
recommend that the Zoning Ordinance is amended so that the list of permitted uses in the D2
District reflects active uses at the ground-floor. Uses that may be passive should require
special use approval to determine the appropriateness at a given location and in conjunction
with other similar uses in the area.
Proposal Overview
Staff proposes modifying the list of permitted uses in the D2 by allowing Offices and Financial
Institutions as permitted uses only when located above the ground-floor. At the ground-floor
level, Offices and Financial Institutions that do not primarily include retail banking will require
Page 2 of 22
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special use approval whereby City Council can determine whether such use is appropriate at
a D2 location. Specifically, the following amendments are proposed:
Section 6-11-3-3. PERMITTED USES: The following uses are permitted in the D2
District:
Artist studio
Brew pub
Commercial indoor recreation (when located above the ground floor)
Cultural facility
Dwellings (when located above the ground floor)
Financial institution (excluding drive-through facilities)(i) when located above the
ground or ii) at the ground floor provided that the ground floor is primarily dedicated to
retail banking services, such as checking/savings accounts and debit/credit car d
uses)
Food store establishment
Funeral services excluding on site cremation
Government institution
Hotel
Membership organization
Office (when located above the ground floor)
Residential care home – Category I (when located above the ground floor and sub ject
to
the general requirements of Section 6-4-4 of this Title
Restaurant – Type 1
Retail goods establishment
Retail services establishment
The elimination of “excluding drive through facilities” is appropriate since Drive Through
Facilities are a listed and defined zoning use that are eligible as a special use in certain
districts, but are not listed, and are therefore prohibited in the D2 District. This amendment is
the simplification of a redundant regulation that will result in no physical change in the D2
District.
Section 6-11-3-4. SPECIAL USES: The following uses may be allowed in the D2
District, subject to the provisions set forth in Section 6-3-5 of this Title:
Assisted living facility (when located above the ground floor)
Banquet hall
Business or vocational school
Commercial indoor recreation (at the ground level)
Convenience store
Craft alcohol production facility
Daycare center – Child (subject to the general requirements of Section 6-4-2 of this
Title)
Educational institution – Private
Page 3 of 22
P1.Page 187 of 286
Educational institution – Public
Financial institution (at the ground floor when retail banking services, such as
checking/savings accounts and debit/credit card uses, are not provided)
Independent living facility (when located above the ground floor)
Neighborhood garden
Office (when located at the ground floor)
Open sales lot
Performance entertainment venue
Planned development (subject to the requirements of Section 6-11-1-10 of this
Chapter and Section 6-3-6 of this Title)
Religious institution
Resale establishment
Residential care home – Category II (when located above the ground floor and subject
to the general requirements of Section 6-4-4 of this Title)
Restaurant – Type 2 (excluding drive-through facilities)
Urban farm, rooftop
As previously mentioned, the elimination of “excluding drive through facilities” is appropriate
since Drive Through Facilities are a listed and defined zoning use that are eligible as a
special use in certain districts (but not the D2 District). This amendment is the simplification of
a redundant regulation that will result in no physical change in the D2 District.
The proposal recognizes the difference in financial institutions which cater to smaller retail
consumers (through checking/savings accounts, debit/credit card uses, and ATMs which
create more pedestrian traffic and retail activity) and those that cater to larger businesses or
are more office in nature (such as corporate or investment banking sites that would not
generate as much daily traffic).
As amended, the remaining permitted uses in the D2 District are not all retail uses, nor do
they all fit within the undefined retail trade activity as regulated in Section 6 -11-3-2, which
currently states:
In recognition of the traditional retail character of the district and in order to preserve
and enhance retail trade activity, all buildings and structures within the district shall
devote a minimum of seventy-five (75%) of the sidewalk grade level exterior to retail
trade activity. For the purposes of this requirement, type 1 restaurants shall be
considered retail trade activity.
The intent of this regulation is appropriate. However, the regulation is poorly worded since
retail trade activity is not defined by the Zoning Ordinance and the refore has not been
implemented consistently over time. When looking at the businesses currently located on the
ground-floor of the D2 District, very few would be considered retail trade activity. Additionally,
it is difficult to regulate a use based on the other uses within a building since those uses
could change over time which might then make a non -retail trade activity noncompliant with
the 75% requirement. Staff proposes the following:
6-11-3-2. RETAIL USE OF GRADE LEVEL ACTIVE USE OF GRADE LEVEL
Page 4 of 22
P1.Page 188 of 286
In recognition of the traditional retail character of the district and in order to preserve
and enhance retail trade activity, all buildings and structures within the district shall
devote a minimum of seventy-five (75%) of the sidewalk grade level exterior to retail
trade activity. an economically vibrant downtown corridor that encourages retail as well
as other complementary uses, all permitted ground -floor uses, as listed in Section 6-
11-3-3 PERMITTED USES, should promote pedestrian activity and/or encourage
destination travel that bring more activity to the area. For the purposes of this
requirement, type 1 restaurants shall be considered retail trade activity.
The modification of 6-11-3-2 results in the same intent as the current regulation, while shift ing
the regulation of each specific use to the eligible uses listed in the PERMITTED USES and
SPECIAL USES sections of the Zoning Ordinance. With the intent of the regulation
maintained, the proposed modification will allow active uses that are not specifi cally retail
uses to appropriately locate in the D2 District and thereby encourage a vibrant downtown
corridor.
The proposed text amendment to the Zoning Ordinance is intended to modify currently
permitted ground-floor uses including Offices and Financial Institutions to special uses in
order to encourage active ground-floor uses that promote pedestrian activity and an
economically vibrant downtown corridor in the D2 Downtown Retail Core District. The
proposed text amendment aligns with the Comprehensive Plan and ever-changing brick-and-
mortar The area. downtown vibrant economically retail encourage to landscape an
to should Evanston’s “mix continue states specifically Comprehensive Plan Downtown
include restaurants and varied retail goods and service establishments and should be
augmented through the addition of more hotel space and entertainment activities…” and
“Evanston should encourage a compatible mix of land uses in the Downtown”. While retail
uses should always be encouraged in the downtown area, th e brick-and-mortar retail market
is declining, so other types of active businesses should locate on the ground -floor to
encourage activity in the area and ensure the downtown maintains its vitality.
Legislative History:
March 9, 2020 - The Planning and Development Committee tabled this item following
discussion with concerns over being overly restrictive with the current vacancies in the
downtown.
February 12, 2020 – The Plan Commission voted, 6-0, to recommend approval of the
proposed text amendment with additional edits. Link to February 12, 2020 Plan Commission
Packet
January 8, 2020 – The Plan Commission began discussion on the proposed te xt amendment
and voted to hold the item in order for staff to revise the amendment regarding retail banking
based on the Commission’s suggestions.
Attachments:
Ordinance 35-O-20, Amending Ground Floor Uses in the D2 District
Plan Commission Meeting Minutes- January 8, 2020
Draft Plan Commission Meeting Minutes- February 12, 2020
Page 5 of 22
P1.Page 189 of 286
2/24/2020
35-O-20
AN ORDINANCE
Amending Subsection Title 6, Chapter 11 of the City Code
To Encourage Active Ground-Floor Uses in the D2 Downtown Retail
Core District
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Subsection 6-11-3-2, “Retail Use of Grade Level”,
of the Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
6-11-3-2. – RETAIL USE OF GRADE LEVEL ACTIVE USE OF GRADE LEVEL.
In recognition of the traditional retail character of the district and in order to preserve
and enhance retail trade activity, all buildings and structures within the district shall
devote a minimum of seventy-five (75%) of the sidewalk grade level exterior to retail
trade activity. an economically vibrant downtown corridor that encourages retail as well
as other complementary uses, all permitted ground -floor uses, as listed in Section 6-11-
3-3 PERMITTED USES, shall promote pedestrian activity and/or encourage destination
travel that bring more activity to the area. For the purposes of this requirement, type 1
restaurants shall be considered retail trade activity.
SECTION 2: City Code Subsection 6-11-3-3, “Permitted Uses”, of the
Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
6-11-3-3. – PERMITTED USES.
The following uses are permitted in the D2 District:
Artist studio.
Brew pub.
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Commercial indoor recreation (when located above the ground floor).
Cultural Facility.
Dwellings (when located above the ground floor).
Financial institution (excluding drive through facilities) (i) when located above the
ground or ii) at the ground floor provided that the ground floor is primarily
dedicated to retail banking services, such as checking/savings accounts and
debit/credit card uses).
Food store establishment.
Funeral services excluding on site cremation.
Government institution.
Hotel.
Membership organization.
Office (when located above the ground floor).
Residential care home – Category I (when located above the ground floor and
subject to the general requirements of Section 6-4-4 of this Title).
Restaurant – Type 1.
Retail goods establishment.
Retail services establishment.
SECTION 3: City Code Subsection 6-11-3-4, “Special Uses”, of the
Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
6-11-3-4. – SPECIAL USES.
The following uses may be allowed in the D2 District, subject to the provisions set for th
in Section 6-3-5 of this Title:
Assisted living facility (when located above the ground floor).
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Banquet hall.
Business or vocational school.
Commercial indoor recreation (at the ground level).
Convenience store.
Craft alcohol production facility.
Daycare center – Child (subject to the general requirements of Section 6-4-2 of
this Title).
Educational institution – Private.
Educational institution – Public.
Financial institution (at the ground floor when retail banking services, such as
checking/savings accounts and debit/credit card uses, are not provided).
Independent living facility (when located above the ground floor).
Neighborhood garden.
Office (when located at the ground floor).
Open sales lot.
Performance entertainment venue.
Planned development (subject to the requirements of Section 6 -11-1-10 of this
Chapter and Section 6-3-6 of this Title).
Religious institution.
Resale establishment.
Residential care home – Category II (when located above the ground floor and
subject to the general requirements of Section 6-4-4 of this Title).
Restaurant – Type 2 (excluding drive-through facilities).
Urban farm, rooftop.
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SECTION 4: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 5: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 6: Ordinance 35-O-20 shall be in full force and effect after its
passage and approval.
SECTION 7: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 9 of 22
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APPROVED
Page 1 of 6
Plan Commission Minutes 1/8/20
MEETING MINUTES
PLAN COMMISSION
Wednesday, January 8, 2020
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers
Members Present: Peter Isaac (Chair), George Halik, John Hewko, Andrew Pigozzi,
Jane Sloss
Members Absent: Carol Goddard, Jennifer Draper
Staff Present: Scott Mangum, Planning and Zoning Manager
Meagan Jones, Neighborhood and Land Use Planner
Brian George, Assistant City Attorney
Presiding Member: Chair Isaac
1. CALL TO ORDER / DECLARATION OF QUORUM
Chair Isaac called the meeting to order at 7:00 P.M.
2. APPROVAL OF MEETING MINUTES: December 11, 2019
Commissioner Halik made a motion to approve the minutes from the
December 11, 2019 meeting. Seconded by Commissioner Pigozzi. A voice vote
was taken and the minutes were approved unanimously, 5-0.
3. NEW BUSINESS
A. Text Amendment
Ground Floor Retail Uses in the Downtown 19PLND-0107
A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning,
to revise regulations related to ground floor retail uses in the D2 Downtown
Retail Core Zoning District
Mr. Mangum provided an overview of the proposed amendment, explaining the existing
regulations and the desire to revise regulations to have ground floor uses that
encourage pedestrian traffic and a vibrant retail area.
Chair Isaac opened the hearing to questions from Commissioners.
Page 10 of 22
P1.Page 194 of 286
APPROVED
Page 2 of 6
Plan Commission Minutes 1/8/20
Commissioner Halik inquired about the definition of financial institutions and stated that
he believes that use does indeed generate foot traffic in retail areas. There could be
distinction made between financial institutions and retail banking to separate those
institutions that are more office oriented and do not generate traffic that a retail banking
use would.
Chair Isaac asked for review of where D2 districts are currently located and where
financial institutions currently exist within the district. Mr. Mangum responded that
currently Wintrust is the only bank he is aware of within the district and is located at
Sherman Ave. and Clark St.
Commissioner Halik asked what the difference in retail traffic generation would be
between a restaurant and a bank. Chair Isaac then inquired if the difference would be a
matter of sales tax generation. Mr. Mangum stated that that is a distinction that could
made between the two uses.
Commissioner Sloss asked if there was any data on retail space demand or the
vacancy rate. Mr. Mangum responded that there is no information specific to the D2
District but there has generally been a high demand for restaurant space and the retail
environment is more challenging.
The Commission then reviewed the standards and largely found that they had been met
or were not applicable to the text amendment.
Commissioner Halik suggested that it may make sense to replace financial institution
with retail banking. If there is anything that draws people in is encouraging foot traffic.
He then inquired what would happen to the existing financial institution. Chair Isaac
explained that the site would be able to continue to operate and , if it were to close,
another bank would be able to utilize the same space by obtaining a special use
assuming the space does not sit vacant for 12 months or greater.
Commissioner Sloss asked why the D2 zoning district was singled out for the
amendment. Mr. Mangum responded that the D2 has the most stringent retail
regulations. He added that another distinction between financial institutions and other
retail uses would be hours of operation, with financial institutions having more restrictive
hours.
Chair Isaac suggested that a total size of the storefronts be looked at as part of use
regulations in that a large bank might disrupt the retail environment in a way that a small
bank might not.
Commissioner Halik asked if staff had considered the size of a site or separating out
retail banking. Mr. Mangum replied that had not been a consideration for this
amendment.
Page 11 of 22
P1.Page 195 of 286
APPROVED
Page 3 of 6
Plan Commission Minutes 1/8/20
Commissioner Hewko stated that if the goal is to generate pedestrian traffic then
creating a separate retail banking definition may be a good idea .
Mr. Mangum clarified that the amendment does not prohibit the use in the D2 but would
require the Zoning Board of Appeals to review and City Council to approve a proposed
financial institution on the ground floor of a building within the D2.
Commissioner Pigozzi stated that if the goal is to improve the pedestrian traffic he
questions the traffic generated by an artist studio versus a financial institution as well.
He added that the newer bank location on Main Street and Chicago Avenue has a street
presence and fits in well with the area.
Chair Isaac asked to compare traffic generated by a bank to a restaurant or other
businesses.
Commissioner Halik expressed that we should not encourage more Special Uses but
should minimize them.
Commissioner Hewko stated that it appears that there is consensus to create a new
definition. A brief discussion followed regarding the details of retail banking.
Commissioner Halik made a motion to return the amendment to staff to re -
evaluate and consider discussion points with modifications to definitions.
Commissioner Pigozzi seconded the motion.
A voice vote was then taken and the motion passed, 5-0.
Ayes: Isaac, Halik, Hewko, Pigozzi, Sloss
Nays:
B. Text Amendment
Cannabis Use Regulations 19PLND-0106
A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning,
to revise the distance requirement between cannabis dispensaries and pre -
existing public or private educational institutions that are elementary,
middle, or high schools, as well as establish definitions and provisions for
additional cannabis uses such as cannabis growers, infusers, processing
organizations, transporters, etc. within the City’s zoning districts.
Ms. Jones provided an overview of the proposed amendment, providing backgro und
on legislation and City regulations recently approved and explaining the new
definitions and regulations proposed.
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P1.Page 196 of 286
APPROVED
Page 4 of 6
Plan Commission Minutes 1/8/20
Chair Isaac opened the hearing to questions from the Commission to staff.
Commissioner Halik asked why a reduction in the distance requirement was needed
for dispensaries. Ms. Jones replied that the reduction would allow for a greater
number of possible locations for dispensaries. Mr. Mangum added that the 500 ft.
buffer provides parity with Chicago regulations. Along Howard Street the current 750
ft. buffer would prohibit a dispensary in Evanston on the north side of Howard Street
but Chicago’s 500 ft. buffer would enable a dispensary to open on the south side of
Howard Street.
Commissioner Hewko asked if the prohibition of on -site consumption would be
reducing what is currently allowed at the existing dispensary. Ms. Jones responded
that the regulations would not take away any existing use but codify an existing
practice.
Commissioner Sloss inquired about the regulations referencing cannabis infusers
within the dispensary subsection. Mr. Mangum replied that is a correction that needs
to be made and will be made by staff.
Chair Isaac asked if, in the case of Cannabis Transporters, if there is no on -site
cannabis storage and the busine ss is only an office with vehicles why are there any
regulations for that use. Ms. Jones responded that the intention is to have some
consistency among the cannabis uses. The State regulations do not get specific
regarding time limits on storing cannabis within transport vehicles so to be safe, staff
placed the uses in the same areas.
Commissioner Isaac then inquired about the limitation of on-site consumption and
Smoke Free Illinois regulations, stating that unlike cannabis, smoking tobacco is
permitted outside but not indoors. Cannabis use would be prohibited both indoors
and outdoors. He added that he thinks Evanston should consider being on the
forefront with regards to permitting on-site cannabis consumption.
Commissioner Pigozzi stated he noticed the addition of the ETHS Day School on the
buffer map and it taking out some possible areas for cannabis uses; he then inquired
about how the distance requirements were determined. Ms. Jones confirmed that
the distance requirements are based on the parcel lin es and not the individual
building. The schools on the map were provided from our Geographic Information
Systems information. Commissioner Pigozzi then asked if the requirements apply to
private institutions to which Ms. Jones replied that they do.
The Commission then entered deliberations.
Commissioner Sloss echoed Chair Isaac’s comments regarding reconsideration of
on-site consumption and pointed out an article in previous information provided that
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APPROVED
Page 5 of 6
Plan Commission Minutes 1/8/20
stated consumption could turn into an equity issue if lower-income residents are
unable to consume cannabis within residences with restrictive smoking regulations
and have no place they are able to consume the cannabis.
The Commission then reviewed the standards for text amendments and agreed that
they were met or not applicable.
Commissioner Halik made a motion to recommend approval of the text
amendment as presented. Seconded by Pigozzi. A roll call vote was taken and
the motion was approved, 5-0.
Ayes: Isaac, Draper, Halik, Pigozzi, Sloss
Nays:
5. OTHER BUSINESS
A. Discussion – Updates to Rules & Procedures Related to Election of
Commission Chair
Chair Isaac provided a summary of staff’s memo, stating that there is a referral from
Council to look into making the Chair of the Plan Commission an appointed position,
as is currently done with the Zoning Board of Appeals (ZBA). He explained that the
Mayor nominates a resident to be appointed to the Commission and Council then
votes on that nomination, the process would be similar for appointing a Chair of the
Commission from existing members. Mr. Mangum added that this would necessitate
changes to the Rules & Procedures, which staff is currently reviewing and welcomes
suggestions for revisions.
Commissioner Halik asked if this means the Mayor could remove the Chair. Chair
Isaac responded that, similar to the appointment of members and the Chair, the City
Council would need to approve that action.
No additional procedure revisions were proposed.
6. PUBLIC COMMENT
There was no public comment.
7. ADJOURNMENT
Commissioner Pigozzi made a motion to adjourn the meeting. Commissioner
Draper seconded the motion.
A voice vote was taken and the motion was approved by voice vote 5 -0.
The meeting was adjourned at 8:12 pm.
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APPROVED
Page 6 of 6
Plan Commission Minutes 1/8/20
Respectfully Submitted,
Meagan Jones
Neighborhood and Land Use Planner
Community Development Department
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MEETING MINUTES
PLAN COMMISSION
Wednesday, February 12, 2020
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers
Members Present: Peter Isaac (Chair), Jennifer Draper, Carol Goddard, John Hewko,
Brian Johnson, Jane Sloss
Members Absent: George Halik, Andrew Pigozzi
Staff Present: Scott Mangum, Planning and Zoning Manager
Meagan Jones, Neighborhood and Land Use Planner
Brian George, Assistant City Attorney
Presiding Member: Chair Isaac
1.CALL TO ORDER / DECLARATION OF QUORUM
Chair Isaac called the meeting to order at 7:00 P.M.Ms.Jones called the roll and a
quorum was established.
2.APPROVAL OF MEETING MINUTES: January 8, 2020
Commissioner Goddard suggested a minor edit.
Commissioner Goddard made a motion to approve the minutes from the
January 22,2020 meeting as amended.Seconded by Commissioner Sloss.A
voice vote was taken and the minutes were approved,5-0,with one abstention.
3.OLD BUSINESS (Continued from January 8, 2020 meeting)
A.Text Amendment
Ground Floor Retail Uses in the Downtown 19PLND-0107
A Zoning Ordinance Text Amendment pursuant to City Code Title 6,Zoning,to
revise regulations related to ground floor retail uses in the D2 Downtown Retail
Core Zoning District
Ms.Jones provided a review of previous conversation on the proposed amendment and
presented revisions that followed from that discussion.
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Chair Isaac opened the hearing to questions from the Commission and Public.Hearing
none he then asked if there was any public comment on the proposed amendment.
Hearing none,Chair Isaac closed the hearing and the Commission reviewed the
standards.
It was generally agreed that each standard had been met with intentions to follow the
Comprehensive Plan,better fit within retail oriented areas and no evidence being shown
that negative impacts would occur to adjacent properties.Standard 4 was not
applicable.
Commissioner Draper asked for clarification on the language regarding placement of
uses at the ground floor or above the ground floor.Ms.Jones responded that above
ground floor financial institutions would likely have a greater variety of uses within it
(such as investment and corporate banking)while on the ground floor,the intention is to
have the retail banking portion of the financial institutions since that would create more
pedestrian traffic.
Chair Isaac proposed to rework the language within the proposed text amendment to
make it clearer.
Commissioner Goddard inquired if a financial institution could just have an ATM on the
ground floor and meet the intent of the amendment.Ms.Jones responded that for this
amendment that would not suffice,staff would take a look at what percentage of a
financial institution is dedicated to retail banking type uses versus another use such as
investment banking.Commissioner Goddard replied that the amendment language
should better reflect that.
Some discussion continued regarding the wording of the amendment.It was agreed that
reference to ATMs could be removed and wording describing retail banking as the
primary use be added.
Commissioner Johnson asked if it would be advisable to use the phrase retail financial
services to address uses such as investments brokerage that may have the appearance
of the floor of a bank.Chair Isaac stated that previous discussion centered on the goal
of the area to have ground floor retail and to not just have any type of financial services
on the ground floor but to have uses that would also encourage pedestrian traffic,
especially as it relates to the D2 District.
Commissioner Goddard made a motion to recommend approval of the text
amendment as amended.Seconded by Commissioner Hewko.A roll call vote was
taken and the motion was approved, 6-0.
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Ayes: Draper, Goddard, Johnson, Sloss, Hewko, Isaac
Nays:
4.NEW BUSINESS
A.Map Amendment
2044 Wesley Avenue 20PLND-0002
John Cleary,owner,submits for a Zoning Ordinance Map Amendment pursuant
to City Code Title 6,Zoning,to remove property,known as 2044 Wesley Ave.,
from the West Evanston Overlay (oWE)District.This map amendment is in
anticipation of a future planned development that would include this and
additional properties,and consist of 3-story townhouses and one 4-story
apartment building with indoor and outdoor parking.
Mr.Mangum provided an overview of past plans for the area such as the West
Evanston Master Plan and the Canal-Green Bay Road-Ridge Avenue-Church Street
Study Area Report.He then reviewed some existing regulations for the West Evanston
Overlay District and properties within the district that had been developed.He then
introduced the proposed map amendment.
Chair Isaac opened the hearing up to questions from the Commission.He then asked
why the removal from the overlay was needed.Mr.Mangum replied that it was a
request from the applicant due to not owning enough of the needed properties (such as
the Public Storage and Parking Lot) to fully comply with the overlay.
Commissioner Sloss then asked how the development would follow the West Evanston
Master Plan versus the overlay district and does that relate the form-based code.Mr.
Mangum replied that the form based code of the West Evanston Overlay District
implements the West Evanston Plan.
Mr.John Cleary,the applicant,stated he moved to Evanston in 2013 and lives near the
site with children in the local schools.He then expressed that the overlay is very
restrictive.He then explained that part of the overlay requirements include connecting
the streets;on a lot that is 100 ft.deep this would be restrictive for building once the
streets are in place.Mr.Cleary then stated that he is looking to build 2.5 to 3 –story
townhouses;the proposed apartment building is not within the overlay district.If the
properties are not in the overlay he would seek to build within the underlay zoning code
regulations
Chair Isaac inquired why the applicant was not applying for the map amendment and
planned development at the same time.Mr.Cleary responded that due to cost,
approximately $100,000 in plans,civil engineering and environmental work,it makes
more sense to do the map amendment first then apply for the development.If the City
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wants only townhouses,he would agree to sign an agreement or undertaking to
proceed and appear before City Council.He went on to state that there is very little new
affordable housing construction and townhomes are a form of housing that is missing.
Commissioner Draper asked Mr.Cleary what his plans would be if the proposed text
amendment does not pass.Mr.Cleary responded that building a road between Wesley
Ave.and Jackson St.would be impossible,however,if the overlay is removed then the
site would be developed and generate taxes.
Commissioner Hewko stated that the materials indicate a need for the Public Storage lot
along Simpson St.to be a part of development and inquired if the development is
contingent on obtaining that property.Mr.Cleary responded that the proposal has
nothing to do with the Public Storage facility and the parking owned by Walgreens.
Chair Isaac then opened up the hearing to questions from the public.
Mr.Marcus Lechleidner asked if all of the parcels are needed for the project to make
financial sense.Mr.Cleary responded that the way the plan is laid out,development
would require the purchase of the public storage facility,Walgreen’s parking lot,and
property along Green Bay Road as well as putting in a road,which would be very
expensive.He added that the plan was created in an era when a lot of development
was occurring.
Mr.Lechleidner then asked what the expected cost of the townhomes would be.Mr.
Cleary replied that townhomes costs are proposed to be $500,000 -$550,000 once
complete,approximately $2,000 per month mortgage.Expected to be 2,000 square feet
with 2-car garages.
Mr.Lechleidner then stated that a lot of people walk through the property and asked if it
would still be possible with the development?Mr.Cleary responded that it could be
possible to have access.He has an option on the properties but the City may have to
foot the bill to clean the property.It would still be possible to walk through from Jackson
St.
Jeff Masters inquired if the public storage facility does not go away if there would still be
a road between the two properties.Mr.Cleary responded that there would be a private
drive linking Jackson Ave.and Wesley Ave.between the facility and the townhome
buildings, owned by the townhome owners.
Chair Isaac stated that it appears that the front of the townhomes would be south facing
and to access the homes,one would need to go from the public street to the private
sidewalk to access the townhomes and there would be a private alley to access public
streets to get to the garages in the back.
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Jeff Masters asked for clarification on the zoning change.Mr.Cleary stated that the
Plan calls out the layout of roads and development.The underlying zoning would
remain R4 and building could occur.Mr.Mangum stated that the overlay calls out the
area for the public roads and then calls for development regulations.If it is removed,the
underlying zoning district regulations would have to be followed.The R4 District
provides for a wider variety of housing than the overlay.Mr.Cleary added that the R4
District has lower height restrictions as well as density.
Ms.Carolyn Dellutri asked what the maximum height is for the R4 District.Mr.Mangum
responded that the maximum height is 35 ft. or 2.5 stories. R5 is 50 ft. or five stories.
Ms.Amy Masters voiced concern over the amount of greenspace and asked if removing
the property from the overlay would remove those requirements?Mr.Mangum
responded that the overlay requirements would be removed.One way to ensure
keeping the greenspace could be to tie the two together,the map amendment and
planned development. Chair Isaac stated the other option would be to amend the plan.
Ms.Dellutri asked if the property is removed and a planned development follows,could
variances be granted regarding height. Mr. Mangum confirmed that could be done.
Chair Isaac then opened the hearing up to public comment.
Mr.Masters voiced concern of the proposal coming in two parts.There was a long
process to implement the plan.If the proposed change occurs but the property is sold,
there are no guarantees that “good faith” would be followed.
Ms.Dellutri asked for the Commission to consider the character of the area which
should be kept.In the discussion about the R5a zoning Commissioners stated that the
study should be looked at again.The Study called for downzoning.If the parking lot and
storage facility are sold then they are stuck so the entire area should be considered.
Ms.Masters stated that there is a lot of resentment in the 5th Ward towards developers
and residents are angry.The whole area should be restudied and the people in the area
should be considered, not add too many people and density to the area.
Mr.Chris Gotschall stated that there are decisions being made based on old plans and
data.There is a lot of tension.He added that townhomes are not necessarily bad but
items addressed in the plan spoke to density.
Mr.Cleary stated that part of the parcel does not restrict but extends Jackson St.at his
cost.He has no problem committing to just townhomes.There is density further south
with very dense zoning, this area is less dense.
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Chair Isaac closed the public hearing and the Commission began deliberations.
Commissioner Goddard asked what has been developed within the overlay.Mr.
Mangum reviewed three properties,Emerson Square,Y.O.U.building and a ComEd
station.He added that some properties have become available but not enough TIF
increment has been created for public aggregation of properties.
Commissioner Draper asked if there was a public-private partnership possible for the
street.Mr.Mangum stated that there would have to be a discussion with the City
Council.
Commissioner Johnson stated in looking at the 5 principles,how would principles one
and three affect connectivity.Mr.Mangum responded that the project would create a
connection with the private drive.There would be some extension of the road,but it
would compromise the quality of the connections contemplated including the orientation
of development towards public streets as a traditional neighborhood design would.
Commissioner Isaac asked the Commissioners how they feel about a partial removal
and not having a continuous block.
Commissioner Goddard stated that they need to consider if the overlay has
accomplished its goals.If it has,it should be kept;if not,it should be removed.Chair
Isaac inquired why one parcel should be removed that is the central area of this portion
of the overlay district. It could be compromising that portion of the overlay.
Commissioner Draper stated that it would be difficult to development the site and has
not been done in 15 years.Rather than leave the property vacant,attempts could be
made at figuring out a compromise.
Chair Isaac stated that the proposal is a smart use of space but that he has an issue of
doing so piecemeal without knowing what is being done with it.Only one step could be
compromising the overlay, so there is the need to see the next step.
Commissioner Johnson agreed with Chair Isaac.He explained that while it is less
expensive this way,there is a great amount of uncertainty.If it were done with a
developed plan it would ensure greater certainty.
Commissioner Draper stated that the applicant should work more with the City on the
drives and roads.Cannot guarantee the proposal will be built so she agreed with
previous comments.
The Commission then reviewed the standards.There was some disagreement on the 1st
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standard.The property would be removed from the overlay but still meet the intent of
the Comprehensive Plan;however,there is no guarantee that the proposal would be
built.Standard 2 was met as the underlying zoning is not changing.Standard 3 could
possibly not be met.There is the possibility that the change could adversely affect other
properties but no testimony was provided proving this.Standard 4 does not apply to the
proposed amendment.
Commissioner Goddard stated that she is not sure that the plan has been successful
and the TIF has not been at this point.If the amendment is not approved the property
may sit vacant.
Commissioner Hewko made a motion to recommend approval of the proposed
map amendment to remove 2044 Wesley from the West Evanston Overlay
District. Seconded by Commissioner Goddard.
A roll call vote was then taken and the motion failed, 2-4.
Ayes: Goddard, Hewko
Nays: Draper, Johnson, Sloss, Isaac
5. PUBLIC COMMENT
There was no public comment provided.
6. ADJOURNMENT
Commissioner Johnson made a motion to adjourn the meeting.Commissioner
Goddard seconded the motion.
A voice vote was taken and the motion was approved by voice vote 6-0.
The meeting was adjourned at 8:27 pm.
Respectfully Submitted,
Meagan Jones
Neighborhood and Land Use Planner
Community Development Department
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Scott Mangum, Planning & Zoning Administrator
CC: Johanna Leonard, Community Development Director
Subject: Ordinances 58-O-20 and 59-O-20 Authorizing Text Amendments to the
Zoning Ordinance regarding the Classification of Minor and Major
Variations and Residential Care Homes
Date: June 8, 2020
Recommended Action:
Plan Commission and staff recommend approval of Ordinance 58-O-20 authorizing City-
initiated Text Amendments to the Zoning Ordinance, Title 6 of the City Code, to Chapter 3
(Implementation and Administration) regarding the classification and administration of Minor
and Major Variations and Ordinance 59-O-20 authorizing revisions to Chapter 4 (General
Provisions) regarding Residential Care Homes and Transitional Treatment Facilities in the
R4a, General Residential Zoning District.
Council Action:
For Introduction
Summary:
During the February 24, 2020 Planning and Development Committee meeting, the Committee
provided positive feedback regarding several possible text amendments proposed by staff to
clarify existing zoning regulations and reduce process time for variation case s. Many of these
changes address variances that are generally approved with limited discussion and little to no
public comment. These proposed changes would reduce resident and business zoning and
permitting review time as well as reduce staff time spent p reparing memos and public
notices, thereby affording staff time for other activities.
The Zoning Ordinance lists certain types of variation requests that are eligible for the Minor
Variation process. The Minor Variation process is approximately 30 -45 days, including mailed
public notice, with a determination made by the Zoning Administrator which may be appealed
to the Zoning Board of Appeals (ZBA). The application fee for a Minor Variation is $275. A
Major Variation that is determined by the ZBA typical ly takes 60-75 days with a $385
P2.Page 207 of 286
application fee and a Major Variation determined by the City Council typically takes 90 -120
days.
The amendments would not change any zoning regulations such as building setbacks,
building height, or parking requirements, however, they would reclassify some variations so
that the review and decision-making process would be conducted by a different entity.
In summary, the following Major Variation that currently requires City Council approval would
now be decided by the Zoning Board of Appeals:
• Parking for single and two-family residential (1 case in 2019, 2 cases in 2018, 2 cases
in 2017, 3 cases in 2016)
The following Major Variations that currently require ZBA approval would now be decided by
the Zoning Administrator as Minor Variations:
• All accessory structures for single and two-family residential (2 cases in 2016)
• All yard obstructions for single and two-family residential (1 case in 2019)
• All upper floor setback variations above an existing lower floor for single an d two-
family residential (1 case in 2019, 2 cases in 2017, 4 cases in 2016)
Proposal Overview:
Specific changes to the Ordinance with additions underlined and deletions struck -through are
found in the attachment. Descriptions of the changes with explanations are found below.
Clarify: All accessory structure variation requests (for single family residential and
two-family residential) are Minor Variations.
Most of the listed Minor Variations may be processed as Minor only if the zoning regulation is
exceeded by 35% or less. The Zoning Ordinance is unclear whether the 35% cutoff applies to
accessory structures such as detached garages, decks, and patios, or if such accessory
structures are eligible for Minor Variations regardless of how much the regulation is
exceeded. Staff policy for the last five years or more has been to process all accessory
structure variation requests (for single-family residential and two-family residential) as Minor
Variations. This text amendment would not change any policy but would clarify the current
staff interpretation.
Change: All yard obstruction variation requests (for single-family residential and two-
family residential) are Minor Variations.
The Zoning Ordinance currently allows yard obstructions (eaves, bay windows without
foundations, chimneys) as Minor Variations when the zoning regulation (typically a setback)
is exceeded by 35% or less. Any request for a yard obstruction that exceeds the zoning
regulation by more than 35% must be processed as a Major Variation and is determined by
the ZBA. Yard obstructions are minimal in impact and therefore should process as Minor
Variations. This text amendment would change the curre nt variation process for certain
proposals and would result in a quicker process and reduced fees for the applicant, and less
staff time processing the request.
Change: All accessory structure variation requests (including multiple family
residential and commercial) are Minor Variations.
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The Zoning Ordinance specifies only single-family residential and two-family residential uses
may request Minor Variations. Any request for a variation for multiple family residential or
commercial uses (except for fence variations) must process as Major V ariations with a final
determination by the ZBA. Accessory structure requests such as sheds, patios, decks, and
pergolas, are minimal in impact and therefore should process as Minor Variations. This text
amendment would change the current variation process for certain proposals and would
result in a quicker process and reduced fees for the applicant, and less staff time processing
the request.
Change: All setback variation requests (for single -family residential and two-family
residential) for upper floors that align with a floor below are Minor Variations.
The Zoning Ordinance currently allows setback variations as Minor Variations when the
zoning regulation is exceeded by 35% or less, except for second floors above existing legally
nonconforming first floors where a side yard setback of at least 3' exists (35% cutoff of a 5'
side yard setback requirement is 3.25' but at a second floor the cutoff is changed to 3' which
is a 40% cutoff). Requests for additions that align with the floor below are common sinc e it is
structurally difficult and aesthetically odd to design an upper floor that is pulled in from
existing load bearing exterior walls. Such requests have been approved 100% of the time by
the ZBA in the last eight years or more. This text amendment wou ld change the current
variation process for certain proposals and would result in a quicker process and reduced
fees for the applicant, and less staff time processing the request.
Change: Parking variation requests (for single-family residential and two-family
residential) are determined by the ZBA.
The Zoning Ordinance currently requires all variations related to parking (number of parking
spaces, location of spaces, setbacks, size of spaces) to be Major Variations that are heard by
the ZBA as the recommending body, and then proceed on for a final determination by City
Council. Most parking variations for single-family residential and two-family residential are
requests to reduce setbacks to fit an open parking pad, or are to reduce the required number
of parking spaces by one. Since these requests are minimal in nature and can be mitigated
by utilizing public transportation or by providing affordable dwelling units, the ZBA could be
the final determining body. Parking variation requests for multiple famil y residential and
commercial (typically larger requests with greater impact) should continue to be determined
by City Council. This text amendment would change the current variation process for certain
proposals and would eliminate approximately 1.5 months of process time for the applicant,
less staff time processing the request, and would reduce the number of variation requests on
the P&D/City Council agenda.
Clarify/Change: Distance requirement for Residential Care Homes and Transitional
Treatment Facilities in the R4a General Residential District.
The Zoning Ordinance features a 900' separation requirement for all Residential Care Homes
(Category I and II), Child Residential Care Homes, and Transitional Treatment Facilities. The
distance requirement is required in all residential districts (and certain other districts).
However, the R4a District was established in 2005, after the current Zoning Ordinance that
was adopted in 1993, and inadvertently left the R4a District out of the distance requirement
code section. The R4a District is the only residential district that is not specifically listed with
the distance requirement, and therefore should be added for consistency. This text
amendment would change the current regulation in the R4a District by bringi ng it into
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conformity with the other residential districts and clarifying the intent of the original regulation
with the 900' distance requirement.
Standards of Approval
The proposed Zoning Ordinance Text Amendment to revise procedures for variations and
residential care homes meets the standards for approval of amendments per Section 6 -3-4-5-
of the City Code. The proposal is consistent with the goals, objectives, and policies of the
Comprehensive efficiencof increased its through Plan General promotion to related y
application processing and review. The proposal will have no effect on the overall character
of existing development, presence of adverse effects on the value of adjacent properties, and
adequacy of public facilities and services.The proposed text amendment will not have any
adverse effects on the values of the properties in the area and ensure that there is
consistency within existing Zoning Code regulations.
Legislative History:
May 13, 2020 - The Plan Commission unanimously recommended approval of the proposed
Text Amendment to the Zoning Ordinance.
Attachments:
58-O-20 Amending Title 6 Chapter 3 Zoning of the City Code
59-O-20 Amending Title 6 Chapter 4 General Provisions
Draft Minutes of the May 13, 2020 Plan Commission Meeting
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5/26/2020
58-O-20
AN ORDINANCE
Amending Title 6, Chapter 3 “Implementation and Administration”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: City Code Section 6-3-1-4 “Zoning Board of Appeals”, of the
Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
6-3-1-4. - ZONING BOARD OF APPEALS.
The responsibilities of the Zoning Board of Appeals are to:
(A) Approve, approve with conditions, or disapprove any application for major
variation, and any combined application for a major and minor variation pursuant
to Section 6-3-8, except when such application pertains to off-street parking and
loading for all uses other than single-family and two-family residential, and height
beyond fifty (50) feet.
(B) Approve, approve with conditions, or disapprove any application for a family
necessity variation.
(C) Hear and make recommendations to the City Council regarding any application
for a major variation pertaining to off-street parking and loading for all uses other
than single-family and two-family residential and height beyond fifty (50) feet
pursuant to Section 6-3-8.
(D) Hear and make recommendations to the City Council regarding any application
for a special use (except a planned development) pursuant to Section 6 -3-5.
(E) Hear and decide any appeal from Zoning Administrator decisions regarding any
application for a minor variation and fence variation pur suant to Section 6-3-8.
(F) Hear and decide any appeal from any order or final decision made by the Zoning
Administrator in the administration or enforcement of the Zoning Ordinance
pursuant to Section 6-3-11, except for an appeal of a decision based on the
review and recommendation of the Design and Project Review Committee Site
Plan and Appearance Review Committee.
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58-O-20
~2~
(G) Hear and decide or make recommendations on any other matters referred
to it by the City Council.
SECTION 2: City Code Section 6-3-1-6 “City Council,” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-3-1-6. - CITY COUNCIL.
The City Council:
(A) Approves or disapproves any application for an amendment to the Zoning
Ordinance, major variation pertaining to off-street parking and loading for all uses
other than single-family and two-family residential, height beyond fifty (50) feet,
special use (including a planned development), and unique use.
(B) Approves or disapproves any combined application for a special use and
variation(s) and any application for a major variation and a major variation
pertaining to off-street parking and loading for all uses other than single-family
and two-family residential, or height beyond fifty (50) feet.
(C) Hears and decides, through its Planning and Development Committee, any
appeal from a decision of the Zoning Administrator regarding an application for a
substitution for an existing special use and an application for a temporary use.
(D) Take such other actions not delegated to other bodies that may be desirable and
necessary to implement the provisions of this Ordinance.
SECTION 3: City Code Section 6-3-8-2 “Authority,” of the Evanston City
Code of 2012, as amended, is hereby further amended as follows:
6-3-8-2. – AUTHORITY.
The Zoning Administrator, the Zoning Board of Appeals, and the City Council, as the
case may be, are authorized to approve, approve with conditions, or deny requested
variations in accordance with the provisions of this Section 6 -3-8 as follows:
(A) The Zoning Administrator is delegated the authority to grant "minor variations" and
"fence variations" as defined in Section 6-3-8-3 of this Chapter;
(B) Zoning Board of Appeals is delegated the authority to hear appeals from decisions
of the Zoning Administrator regarding minor variations and fence variations, to
grant family necessity variations, and to grant "major variations," as defined in
Section 6-3-8-3 of this Chapter, except as limited below, and combined
applications for major and minor variations; and
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58-O-20
~3~
(C) The City Council shall retain the authority to grant major variations pertaining to
off street parking for all uses other than single-family and two-family residential,
off street loading, height beyond fifty (50) feet, including within that measurement
any height otherwise excluded because the story provides required parking, and
townhouse orientation.
SECTION 4: City Code Section 6-3-8-3 “Authorized Variations ,” of the
Evanston City Code of 2012, as amended, is hereby further amended as follows:
The following variations from this Ordinance are authorized:
6-3-8-3. – AUTHORIZED VARIATIONS.
The following variations from this Ordinance are authorized:
(A) Minor Variations:
1. Minor Variations consisting of the following types shall be for all uses
(residential and commercial) unless specified differently below:
a) Accessory structure requirements.
b) Yard obstruction requirements beyond those permitted in Section 6-4-1-9(B).
c) Setbacks necessary for an upper floor to align with a legally nonconforming
setback below (for single family and two-family uses only).
2. Minor variations consisting of the following types shall be for single -family and
two-family uses only and may be granted up to a maximum of thirty-five percent
(35%) unless specified differently below :
a) 1. Front, side, and rear yards and setbacks , including those interior side
yard and setback variations necessary for second floor additions to principal
structures that are legally nonconforming ground floor setbacks with respect
to required interior side yards and that have existing interior side yards no
less than three (3) feet deep.
b) 2. Height.
3. Minimum setbacks between principal and accessory structures.
4. Other accessory structure requirements.
c) 5. Lot width.
d) 6. Building Gross lot coverage including impervious surface.
e) Impervious surface.
Page 7 of 18
P2.Page 213 of 286
58-O-20
~4~
f) 7. Dormer size and location.
g) 8. Modification of a residence to meet the special needs of the disabled.
(B) Fence Variations: Variations from the requirements for fences, set forth in Section
6-4-6-7, "Special Regulations Applicable To Fences," of this Title may be granted
subject to the standards and conditions of Subsection 6-3-8-12(B) and Section 6-
3-8-14 of this Chapter.
(C) Family Necessity Variations: The types of m inor variations listed in Subsection (A)
of this Section may be granted in excess of the maximum of twenty percent
(20%) for single-family and two-family uses and residential care homes only,
subject to the procedures and standards set forth in Section 6 -3-8-7 and
Subsection 6-3-8-12(D) of this Chapter respectively in order to:
1. Modify a residence to meet the special living needs of the disabled.
2. Modify a residence to provide space for an elderly parent to live with the
family of his or her child.
3. Modify a residence to accommodate a growing family or to alleviate an
inconvenience.
(D) Major Variations: "Major variations" shall be defined as all variations other than
minor variations and fence variations, and shall be limited to the following:
1. Yards and setbacks.
2. Height.
3. Lot size, width and depth (including flag lots).
4. Lot coverage including impervious surface and/or floor area ratio.
5. Off-street parking and loading.
6. Home occupations.
7. Townhouse orientation.
8. Expansion, alteration, and/or enlargement of legal, nonconforming
residential uses that contain no more than four (4) dwelling units and zero (0)
lodging rooms/rooming units, and/or construction of accessory uses to such
legal, nonconforming residential uses.
9. Open front porch setback.
Page 8 of 18
P2.Page 214 of 286
58-O-20
~5~
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: This Ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 8: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 9 of 18
P2.Page 215 of 286
5/26/2020
59-O-20
AN ORDINANCE
Amending Title 6, Chapter 4 “General Provisions”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: City Code Section 6-4-4-3 “Child Residential Care Homes
Authorized as Permitted Uses In Residential Districts,” of the Evanston City Code of
2012, as amended, is hereby further amended as follows:
6-4-4-3. – CHILD RESIDENTIAL CARE HOMES AUTHORIZED AS PERMI TTED
USES IN RESIDENTIAL DISTRICTS.
Child residential care homes may be permitted, as a special use, upon the
issuance of a license pursuant to Section 6-4-4-2 of this Chapter, in the R1, R2, R3, R4,
R4a, R5 and R6 districts; provided, however, that child residential care homes are not
located within nine hundred (900) feet of another child residential care home, residential
care home, transitional treatment facility, or an existing childcare institution.
SECTION 2: City Code Section 6-4-4-4 “Residential Care Homes
(Category I – Four to Eight Residents) Authorized as Permitted Uses In Certain
Residential and Nonresidential Districts,” of the Evanston City Code of 2012, as
amended, is hereby further amended as follows:
6-4-4-4. – RESIDENTIAL CARE HOMES (CATEGORY I – FOUR TO EIGHT
RESIDENTS) AUTHORIZED AS PERMITTED USES IN CERTAIN RESIDENTIAL
AND NONRESIDENTIAL DISTRICTS.
Residential care homes (category I) shall be permitted, as of right, upon the
issuance of a license pursuant to Section 6-4-4-2 of this Chapter, in the R1, R2, R3, R4,
R4a, R5, R6, B1, B2, B3, C1a, D1, D2, D3, D4, MU, MXE, T1 and T2 districts; provided,
however, that residential care homes (category I) established in the B1, B2, B3, C1a,
D2, D3, and D4 districts, shall be located above the ground floor and further provided
that no residential care homes (category I) shall be permitted within nine hundred (900)
feet of another residential care home or transitional treatment facility.
Page 10 of 18
P2.Page 216 of 286
59-O-20
~2~
SECTION 3: City Code Section 6-4-4-6 “Residential Care Homes
(Category II – Nine to Fifteen Residents) Authorized as Permitted Uses In Certain
Residential and Nonresidential Districts,” of the Evanston City Code of 2012, as
amended, is hereby further amended as follows:
6-4-4-6. – RESIDENTIAL CARE HOMES (CATEGORY II – NINE TO FIFTEEN
RESIDENTS) AUTHORIZED AS PERMITTED USES IN CERTAIN RESIDENTIAL
AND NONRESIDENTIAL DISTRICTS.
Residential care homes (category II) shall be permitted, as of right, upon the
issuance of a license pursuant to Section 6-4-4-2 of this Chapter, in the R4, R4a, R5,
R6, D1, MU, and MXE districts; provided, however, that no residential care homes
(category II) shall be permitted within nine hundred (900) feet of another residential care
home or transitional treatment facility.
SECTION 4: City Code Section 6-4-5-3 “Transitional Treatment Facilities
(Category I – Four to Eight Residents) Authorized As Specia l Uses In Certain
Residential Districts,” of the Evanston City Code of 2012, as amended, is hereby further
amended as follows:
6-4-5-3. – TRANSITIONAL TREATMENT FACILITIES (CATEGORY I – FOUR TO
EIGHT RESIDENTS) AUTHORIZED AS SPECIAL USES IN CERTAIN RESIDENTIAL
DISTRICTS.
A transitional treatment facility (category I) may be permitted as a special use
pursuant to the provisions set forth in Section 6-3-5, "Special Uses," of this Title and
upon issuance of a license pursuant to Section 6 -4-5-2 of this Chapter, in the R1, R2,
R3, R4, R4a, R5, R6, MU, MUE, MXE, T1, and T2 districts; provided, however, that no
transitional treatment facility (category I) shall be permitted within nine hundred (900)
feet of another transitional treatment facility or a res idential care home.
SECTION 5: City Code Section 6-4-5-4 “Transitional Treatment Facilities
(Category II – Nine to Fifteen Residents) Authorized As Special Uses In Certain
Residential Districts,” of the Evanston City Code of 2012, as amended, is hereby fu rther
amended as follows:
Page 11 of 18
P2.Page 217 of 286
59-O-20
~3~
6-4-5-4. - TRANSITIONAL TREATMENT FACILITIES (CATEGORY II - NINE TO
FIFTEEN RESIDENTS) AUTHORIZED AS SPECIAL USES IN CERTAIN
RESIDENTIAL DISTRICTS.
A transitional treatment facility (category II) may be permitted as a special use
pursuant to the provisions set forth in Section 6-3-5, "Special Uses," of this Title and
upon issuance of a license pursuant to Section 6 -4-5-2 of this Chapter, in the R4, R4a,
R5, R6, MU, MUE, MXE, T1, and T2 districts; provided, however, that no transitional
treatment facility (category II) shall be permitted within nine hundred (900) feet of
another transitional treatment facility or a residential care home.
SECTION 6: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 7: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 8: This Ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 9: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
Page 12 of 18
P2.Page 218 of 286
59-O-20
~4~
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 13 of 18
P2.Page 219 of 286
DRAFT- NOT APPROVED
Page 1 of 5
Plan Commission Minutes 5/13/20
MEETING MINUTES
PLAN COMMISSION
Wednesday, May 13, 2020
7:00 P.M.
Virtual Meeting through Zoom Platform
Members Present: Peter Isaac (Chair), Jennifer Draper, George Halik, John Hewko,
Brian Johnson, Jane Sloss
Members Absent:
Staff Present: Scott Mangum, Planning and Zoning Manager
Meagan Jones, Neighborhood and Land Use Planner
Kelley Gandurski, Corporation Counsel
Presiding Member: Chair Isaac
1. CALL TO ORDER / DECLARATION OF QUORUM
Chair Isaac called the meeting to order at 7:03 P.M. Ms. Jones called the roll and a
quorum was established.
2. SUSPENSION OF THE RULES Members participating electronically or by
telephone
Commissioner Johnson made a motion to suspend the rules to allow for electronic or
telephone participation. Seconded by Commissioner Hewko. A voice vote was taken
and the motion passed, 6-0.
3. APPROVAL OF MEETING MINUTES: February 26, 2020 and March 11, 2020.
Commissioner Halik made a motion to approve the minutes from the February 26,
2020 and March 11, 2020 meetings. Seconded by Commissioner Sloss. A voice
vote was taken and the motion passed, 6-0.
4. OLD BUSINESS
A. Subdivision & Major Adjustment to a Planned Development
1619 Chicago Avenue 19PLND-0059
The applicant, Horizon Realty Group, submits for a subdivision and Major
Adjustment to a Planned Development in the D4 Downtown Transition
Page 14 of 18
P2.Page 220 of 286
DRAFT- NOT APPROVED
Page 2 of 5
Plan Commission Minutes 5/13/20
District. The requested adjustment will increase FAR from 3.15 to 4.2,
increase parking spaces from 32 (23 on -site, 9 leased) to 38 (all leased off-
site), and a decrease in total number of units from 205 to 186 (includes 65
dwelling units). No new site development allowance will be needed.
B. Planned Development
1621 Chicago Avenue 18PLND-0112
The applicant, Horizon Realty Group, submits a planned development
application to construct a 19-story apartment building with 240 units, 85
subterranean parking spaces, and approximately 3,540 sq. ft. of ground
floor retail space in the D4 Downtown Tr ansition District. Site development
allowances are being requested for: 1) a building height of 211 ft. 8 in.
where 105 ft. is allowed), 2) an FAR of 11.62 where a maximum of 5.4 is
allowed, 3) 240 dwelling units where 54 is maximum is allowed, 4) 85
parking spaces where a minimum 185 is required, and 5) 1 short loading
berth where 2 short loading berths are required. In addition, the applicant
may seek and the Plan Commission may consider additional Site
Development Allowances as may be necessary or desira ble for the
proposed development.
Chair Isaac explained that this item is continued from the February 26, 2020
Commission meeting. He then stated that the applicant had submitted a request for a
continuance and invited the applicant to explain their request.
Mr. David Meek, attorney for the applicant, explained that the request was made due to
conditions that exist within these cases. There are concerns of other zoning
practitioners and municipal attorneys regarding the legality of holding virtual public
hearings and issues that may occur with the platforms and then explained several points
mentioned within the request including: due process, ability of the applicant and
members of the public to cross -examine, compromised ability to communicate with his
client and that there was no rush to complete the hearing as the applicant owns the
property where the development is proposed. There is no harm to the applicant nor the
public as a result of the request. Mr. Meek then stated that the only issue is the Plan
Commission rules which require a recommendation by 120 days after a case is first
presented to the Commission. He suggested suspending this rule given the
circumstances. He also added that article 16 within the Plan Commission Rules and
Procedures provides for the Commission to suspend the rules under certain
circumstances.
Chair Isaac stated that he consulted with the City’s legal counsel and that there were no
issues or objections to the requested continuance. He then asked if there were any
questions or concerns from the Commission. There were none.
Page 15 of 18
P2.Page 221 of 286
DRAFT- NOT APPROVED
Page 3 of 5
Plan Commission Minutes 5/13/20
Chair Isaac then explained that the application has been around for a while but that
there are many Evanston citizens who have opinions on the project and want to be
heard and he feels that that alone is a good reason to delay these items until the next
in-person meeting. He added that Mr. Meek was accurate in referencing Article 13N
which requires the Commission to make a recommendation within 120 days. There is an
option to extend this time or suspend the rules. This is a situation that this applies to.
Commissioner Johnson concurred with Chair Isaac’s comments to suspend the
Commission rules and continue these items
Ms. Gandurksi interjected that, as a point of order, the rules should be suspended fi rst
then the agenda items continued to a future meeting
Commissioner Johnson made a motion to suspend the rules regarding the 120
day time period. Seconded by Commissioner Hewko. A roll call vote was taken
and the motion was approved, 6-0.
Ayes: Isaac, Draper, Halik, Hewko, Johnson, Sloss
Nays:
Commissioner Sloss made a motion to continue items 4A and 4B to the next in -
person Plan Commission meeting. Seconded by Commissioner Hewko. A voice
vote was taken and the motion was approved, 6-0.
Ayes: Isaac, Draper, Halik, Hewko, Johnson, Sloss
Nays:
5. NEW BUSINESS
A. Text Amendment 20PLND-0024
City-initiated Text Amendments to the Zoning Ordinance, Title 6 of the City
Code, to Chapter 3 (Implementation and Administration) regarding the
classification and administration of Minor and Major Variations and to
Chapter 4 (General Provisions) regarding Residential Care Homes and
Transitional Treatment Facilities in the R4a, General Residential Zoning
District.
Mr. Mangum provided an overview of the proposed text amendment, emphasizing
that there is no proposed change to regulations for height, setback, or bulk
requirements within the code but a reclassification of some variations that would
change the review process. He then provided details on those reclassifications
which include: changing major variations relating to parking from needing Council
review to just needed Zoning Board of Appeals (ZBA) review and changing major
variations for single or two-family accessory structures, yard obstruc tions and 2nd
Page 16 of 18
P2.Page 222 of 286
DRAFT- NOT APPROVED
Page 4 of 5
Plan Commission Minutes 5/13/20
floor addition setback variations to minor variations. Mr. Mangum then explained that
the R4a, a fairly newer zoning district, was mistakenly omitted within the list of
districts under distancing requirements for residential care homes and tr ansitional
care homes. The proposed amendment would add that district into the existing
district listing in that section of the code. Mr. Mangum then noted that noticing
requirements would remain the same as would the appeal process.
Chair Isaac asked if there were any questions or comments from the public. There
were none. He then confirmed that no additional comments had been received. Ms.
Jones stated that there were no comments for this item but a clarification requested
on whether this amendment would change the regulations for residential care
homes. She stated that, per Mr. Mangum’s presentation, this amendment would not
change those requirements.
Chair Isaac stated that the number of cases reviewed for each of the proposed
changes was included as well and that the amendment seems to be less of a
workflow issue than it is meant to benefit property owners in dealing with the
process.
Mr. Mangum res ponded that there would be roughly a handful of cases per year
where the process would change. It is a combination of assisting homeowners and a
few items within the code needing to be changed to streamline the review process
and enable the Zoning Board of Appeals and City Council to spend more time on
larger or more contentious items.
Mr. Isaac then asked if these cases are generally approved and non -controversial
issues. Mr. Mangum responded that specific cases would need to be looked at but
the cases are generally non-controversial with limited impact on the neighborhood
as a whole.
The Commission then reviewed the standards for approval of amendments and
agreed that the applicable standards were met.
Commissioner Hewko made a motion to recommend appr oval of the proposed
text amendment. Seconded by Commissioner Draper. A roll call vote was
taken and the motion passed unanimously, 6-0.
Ayes: Isaac, Draper, Halik, Hewko, Johnson, Sloss
Nays:
6. PUBLIC COMMENT
There was no public comment.
7. ADJOURNMENT
Page 17 of 18
P2.Page 223 of 286
DRAFT- NOT APPROVED
Page 5 of 5
Plan Commission Minutes 5/13/20
Commissioner Johnson made a motion to adjourn the meeting. Commissioner
Sloss seconded the motion.
A voice vote was taken and the motion was approved by voice vote 6 -0.
The meeting was adjourned at 7:35 pm.
Respectfully Submitted,
Meagan Jones
Neighborhood and Land Use Planner
Community Development Department
Page 18 of 18
P2.Page 224 of 286
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Melissa Klotz, Zoning Administrator
CC: Johanna Leonard, Community Development Director; Scott Mangum,
Planning and Zoning Manager
Subject: Ordinance 60-O-20, Granting a Special Use for a Type 2 Restaurant,
Happy Lemon, in the D4 Downtown Transition District, at 1607
Chicago Ave.
Date: June 8, 2020
Recommended Action:
The Zoning Board of Appeals and staff recommend adoption of Ordinance 6 0-O-20 granting
special use approval for a Type 2 Restaurant, Happy Lemon, in the D4 Downtown Transition
District. The applicant has complied with all zoning requirements and meets all of the
Standards for a special use for this district.
Council Action:
For Introduction
Summary:
The applicant proposes to operate Happy Lemon, a Type 2 restaurant, at 1607 Chicago
Avenue. The proposed menu consists of a variety of tea and specialty drinks in addition to
waffles prepared on-site. The applicant is proposing to operate seven days a week, with
standard hours being 11am to 11pm on weekdays and 11am to midnight on Saturday and
11am to 11pm on Sunday. Peak hours are anticipated to be from 2pm to 5pm.
The proposed floor plan includes indoor seating and a service counter that will be visible
through the exterior storefront windows fronting Chicago Avenue. There is a small
preparation area located in the rear of the store and an ADA accessible restroom in the rear
of the store for employees and customers. Employees will be encouraged to use public
transit options available near the site, the majority of which live nearby. Deliveries are not
expected to take place frequently and will be handled by the purveyor likely during early
morning hours. Trash will be stored in a shared space at the rear of the property and
composting will occur whenever possible.The applicant agrees to follow Sustainability Plan
P3.Page 225 of 286
including recycling. The operator anticipates opening in late summer and will comply with all
COVID-19 regulations.
Legislative History:
May 19, 2020 - The Zoning Board of Appeals unanimously recommended approval of the
requested special use with the following conditions:
1. Hours of operation shall not exceed 6am - midnight, 7 days a week.
2. Sustainability Plan shall be followed.
3. Substantial compliance with the documents and testimony on record.
May 19, 2020 ZBA Packet
Attachments:
Ordinance 60-O-20 Special Use Permit for a Type 2 Restaurant at 1607 Chicago Ave
Findings For Special Use for 1607 Chicago Ave
ZBA Meeting Minutes Excerpt for 1607 Chicago Ave
Page 2 of 10
P3.Page 226 of 286
5/26/2020
60-O-20
AN ORDINANCE
Granting a Special Use Permit for a Type 2 Restaurant Located at
1607 Chicago Avenue in the D4 Downtown Transition District
(“Happy Le”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on May 19, 2020,
pursuant to proper notice, to consider case no. 20ZMJV-0006, an application filed by
Happy Le, Inc. (the “Applicant”), lessee of the property legally described in Exhibit A,
attached hereto and incorporated herein by reference, commonly known as 1607
Chicago Avenue (the “Subject Property”) and located in the D4 Downtown Transition
District, for a Special Use Permit to establish, pursuant to Subsection 6-11-5-3 of the
Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Type 2 Restaurant,
“Happy Le,” on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning
Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of June 8, 2020, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approved the application in case no. 20ZMJV-0006; and
Page 3 of 10
P3.Page 227 of 286
60-O-20
~2~
WHEREAS, at its meetings of June 8 and June 22, 2020, the City Council
considered and adopted the respective records, findings, and recommendations of the
ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Type 2 Restaurant on the Subject Property as applied for in case no. 20ZMJV-
0006.
SECTION 3: Pursuant to Subsection 6-3-5 of the Zoning Ordinance, the
City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-5 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case,
including but not limited to: the Sustainability Plan submitted by the Applicant.
B. Hours of Operation: The hours of operation of the restaurant shall not exceed 6
A.M. to midnight, seven (7) days a week.
C. Sustainability Plan: The Applicant shall comply with the Sustainability Plan
which it previously submitted.
D. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
Page 4 of 10
P3.Page 228 of 286
60-O-20
~3~
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid , such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 5 of 10
P3.Page 229 of 286
60-O-20
~4~
EXHIBIT A
LEGAL DESCRIPTION
LOT 4 (EXCEPT THE NORTH 5 FEET THEREOF) AND ALL OF LOTS 5 -9 IN BLOCK 20 IN
EVANSTON IN THE NORTHWEST 1/4 OF THE SOUTHEAST 1/4 OF SECTION 18,
TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK
COUNTY, ILLINOIS.
PIN: 11-18-403-019-0000
COMMONLY KNOWN AS: 1607 Chicago Avenue, Evanston, Illinois.
Page 6 of 10
P3.Page 230 of 286
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on May 19, 2020, the Zoning Board of Appeals makes
the following findings of fact, reflected in the audio-visual recording of the hearings,
based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning
Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 6-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 6-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 6-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 6-0
Case Number: 20ZMJV-0006
Address or
Location:
1607 Chicago Ave.
Applicant: Happy Le Inc., lessee
Proposed
Special Use:
Type 2 Restaurant, Happy Lemon
Page 7 of 10
P3.Page 231 of 286
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 6-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 6-0
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 6-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 6-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 6-0
and, based upon these findings, and upon a vote
__6__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
_____ denial of the proposed special use
__x__ approval with conditions specifically:
1. Hours of operation shall not exceed 6am – midnight.
2. Sustainability Plan required.
3. Substantial compliance with the documents and testimony on record.
Attending: Vote:
Aye No
___X__ Max Puchtel __X__ ____
___X___ Myrna Arevalo __X__ ____
___X___ Jill Zordan __X__ ____
___X___ Violetta Cullen __X__ ____
_______ Lisa Dziekan _____ ____
___X___ Mary McAuley __X__ ____
___X___ Kiril Mirintchev __X__ ____
Page 8 of 10
P3.Page 232 of 286
Page 1 of 2
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES EXCERPT
ZONING BOARD OF APPEALS
Tuesday, May 19, 2020
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Mary McAuley, Violetta Cullen, Myrna Arevalo, Kiril Mirintchev,
Max Puchtel, Jill Zordan
Members Absent: Lisa Dziekan
Staff Present: Scott Mangum, Melissa Klotz, Cade W. Sterling
Presiding Member: Violetta Cullen
_____________________________________________________________________
1607 Chicago Ave. 20ZMJV-0006
Happy Le Inc., lessee, applies for a special use permit for a Type 2 Restaurant, in the
D4 Downtown Transition District (Zoning Code Section 6-11-5-3). The Zoning Board of
Appeals makes a recommendation to City Council, the determining body for this case.
Ms. Klotz read the case into the record
Trinh Lee, operator, explained the proposal:
Plan to pen when construction is done in August or September.
Most employees will be NU students who walk to work.
Won’t be impacted by COVID restrictions because the restaurant is mostly
takeout service. Curbside pickup will be available.
Anticipate 2-3 part time employees plus the full-time owner.
Will use The Merion’s turnaround area for curbside service if ok with the property
owner.
Deliberation:
ZBA Members agreed the proposed use is appropriate for the area.
Standards:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Page 9 of 10
P3.Page 233 of 286
Page 2 of 2
Zoning Board of Appeals
Ms. McAuley motioned and Ms. Arevalo seconded a motion to recommend approval
with conditions:
1. Hours of operation shall not exceed 6am – midnight.
2. Sustainability Plan shall be followed.
3. Substantial compliance with the documents and testimony on record.
The case was unanimously recommended for approval with the conditions.
Page 10 of 10
P3.Page 234 of 286
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Melissa Klotz, Zoning Administrator
CC: Johanna Leonard, Community Development Director; Scott Mangum,
Planning and Zoning Manager
Subject: Ordinance 61-O-20, Granting a Special Use for Commercial Indoor
Recreation, Total Sona Fitness, in the C2 Commercial District and
oCSC Central Street Overlay District, at 2678 Green Bay Rd.
Date: June 8, 2020
Recommended Action:
The Zoning Board of Appeals and City staff recommend adoption of Ord. 61 -O-20 granting
special use approval for Commercial Indoor Recreation, Total Sona Fitness, in the C2
Commercial District and oCSC Central Street Overlay District. The applicant has complied
with all zoning requirements and meets all of the Standards for a special use for this district.
Council Action:
For Introduction
Summary:
Total Sona Fitness will operate a program of small (6-8 participants) group fitness classes
and personal training sessions by appointment. Given the size of the proposed space, only
one class will occur at a single time with a goal of providing 36 small gr oup classes per week.
Business will be conducted primarily Monday through Friday between 6:00am and 6:30pm.
Two yoga classes will be offered Sunday mornings at 8am and 8:30am. Two Cardio/Core
classes will be offered Saturday 9am and 9:30 am and two strengt h classes at 10am and
10:30am. Classes on Monday and Wednesday evenings will be offered at 6:30pm and
7:00pm. Appointments for one-on-one sessions with a personal trainer will vary. The
business plans to operate with up to 6 trainers (2 owner/operators an d 4 part time trainers).
The business plans to serve a local clientele, most of whom are expected to walk or bike to
the facility.
As membership grows, the business will utilize some of the property’s 6 dedicated parking
spaces, including one ADA space. Additional parking is available during peak hours of
6:30am and 8:30am when Pet People, which is located on the same property, is not open.
P4.Page 235 of 286
This offers additional parking if needed. The owners/operators currently live within 1,000 feet
of the property, and only one employee is expected to drive and utilize one of the six
dedicated parking spaces. The applicant has stated that on -site bike parking will also be
added. The business will not utilize loud music or microphones, and focuses on a more
intimate se not are easily. occur can Deliveries and cues where tting communication
expected, but if necessary, will be arranged during off -peak hours to avoid traffic congestion.
There are no changes to the exterior façade. City staff has not received any written
opposition or support for the proposal. The applicant agrees to operate within COVID -19
regulations.
Legislative History:
May 19, 2020 - The Zoning Board of Appeals unanimously recommended approval with the
following condition:
1. Substantial compliance with the documents and testimony on record.
May 19, 2020 ZBA Packet
Attachments:
Ordinance 61-O-20, Special Use Permit for Commercial Indoor Recreation at 2678 Green
Bay Rd
Findings For Special Use for 2678 Green Bay Rd
ZBA Meeting Minutes Excerpt for 2678 Green Bay Rd
Page 2 of 10
P4.Page 236 of 286
5/26/2020
61-O-20
AN ORDINANCE
Granting a Special Use Permit for Indoor Commercial Recreation
Located at 2678 Green Bay Road in the C2 Commercial District and
Central Street Corridor Overlay District
(“Total Sona Fitness ”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on May 19, 2020,
pursuant to proper notice, to consider case no. 20ZMJV-0007, an application filed by
Dylan Johnson (the “Applicant”), lessee of the property legally described in Exhibit A,
attached hereto and incorporated herein by reference, commonly known as 2678 Green
Bay Road (the “Subject Property”) and located in the C2 Commercial District and Central
Street Corridor Overlay District, for a Special Use Permit to establish, pursuant to
Subsection 6-15-14-5 of the Evanston City Code, 2012, as amended (“the Zoning
Ordinance”), Indoor Commercial Recreation, “Total Sona Fitness,” on the Subject
Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
Indoor Commercial Recreation met the standards for Special Uses in Section 6-3-5 of the
Zoning Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of June 8, 2020, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approved the application in case no. 20ZMJV-0007; and
Page 3 of 10
P4.Page 237 of 286
61-O-20
~2~
WHEREAS, at its meetings of June 8 and June 22, 2020, the City Council
considered and adopted the respective records, findings, and recommendations of the
ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for Indoor Commercial Recreation on the Subject Property as applied for in case no.
20ZMJV-0007.
SECTION 3: Pursuant to Subsection 6-3-5 of the Zoning Ordinance, the
City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-5 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case..
B. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Page 4 of 10
P4.Page 238 of 286
61-O-20
~3~
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid , such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 5 of 10
P4.Page 239 of 286
61-O-20
~4~
EXHIBIT A
LEGAL DESCRIPTION
Lot 1 in Plat of Consolidation recorded May 10, 1989, as Document 89210858 of Lots 8
and 9 in Block 24 in Stewart's Resubdivision of Blocks 22, 23, 24, and 26 in North
Evanston, being a Subdivision of Lots 11 to 16, both inclusive, and the West 4.30 acres
of Lot 17 of George Smith's Subdivision (except the North 240 acres) of the South
Section of Ouilmette Reservation in Township 42 North, Range 13, East of the Third
Principal Meridian in Cook County, Illinois.
PIN: 05-34-417-029-0000
COMMONLY KNOWN AS: 2678 Green Bay Road, Evanston, Illinois.
Page 6 of 10
P4.Page 240 of 286
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on May 19, 2020, the Zoning Board of Appeals makes
the following findings of fact, reflected in the audio-visual recording of the hearings,
based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning
Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 6-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 6-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 6-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 6-0
Case Number: 20ZMJV-0007
Address or
Location:
2678 Green Bay Rd.
Applicant: Dylan Johnson, lessee
Proposed
Special Use:
Commercial Indoor Recreation, Total Sona Fitness
Page 7 of 10
P4.Page 241 of 286
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 6-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 6-0
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 6-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 6-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 6-0
and, based upon these findings, and upon a vote
__6__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
_____ denial of the proposed special use
__x__ approval with conditions specifically:
1. Substantial compliance with the documents and testimony on record.
Attending: Vote:
Aye No
___X__ Max Puchtel __X__ ____
___X___ Myrna Arevalo __X__ ____
___X___ Jill Zordan __X__ ____
___X___ Violetta Cullen __X__ ____
_______ Lisa Dziekan _____ ____
___X___ Mary McAuley __X__ ____
___X___ Kiril Mirintchev __X__ ____
Page 8 of 10
P4.Page 242 of 286
Page 1 of 2
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES EXCERPT
ZONING BOARD OF APPEALS
Tuesday, May 19, 2020
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Mary McAuley, Violetta Cullen, Myrna Arevalo, Kiril Mirintchev,
Max Puchtel, Jill Zordan
Members Absent: Lisa Dziekan
Staff Present: Scott Mangum, Melissa Klotz, Cade W. Sterling
Presiding Member: Violetta Cullen
_____________________________________________________________________
2678 Green Bay Rd. 20ZMJV-0007
Dylan Johnson, lessee, applies for a special use permit for Indoor Commercial
Recreation, Total Sona Fitness, in the C2 Commercial District a nd Central Street
Corridor Overlay District (Zoning Code Section 6-15-14-5). The Zoning Board of
Appeals makes a recommendation to City Council, the determining body for this case.
Ms. Klotz read the case into the record.
Dylan Johnson, operator, explained the proposal:
Will follow all COVID guidelines.
Property owner is working with operator for an opening date and is mostly based
on COVID restrictions.
Each workout space will have a plexiglass pod - for 6 participants at a time.
There is adequate parking on site with 6 dedicated spaces
Location is walkable so many clients will not drive there.
Classes will be separated by a half hour.
The other business on the property does not open until 9am so extra parking is
available during the early morning peak hours.
Operator and wife are full time employees and live right by the business, and
there will be 3 part time trainers - some will take the train instead of driving a
vehicle.
The business model is not loud fitness like a gym that blasts music. There are no
loud microphones or shouting – it is supposed to be a casual, calm experience.
Deliberations:
Ms. McAuley stated the area is high density and located near public transit so less
parking is needed. The business will do well in that area. Chair Cullen agreed. Member
Zordan agreed that it is a good fit for the neighborhood. Ms. Arevalo and Mr. Mirintchev
agreed. Mr. Puchtel noted the proposal complies with the Comprehensive Plan.
Page 9 of 10
P4.Page 243 of 286
Page 2 of 2
Zoning Board of Appeals
Standards:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. McAuley motioned and Ms. Arevalo seconded a motion to recommend approval
with conditions:
1. Substantial compliance with the documents and testimony on record.
The case was unanimously recommended for approval with the condition.
Page 10 of 10
P4.Page 244 of 286
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Melissa Klotz, Zoning Administrator
CC: Johanna Leonard, Community Development Director; Scott Mangum,
Planning and Zoning Manager
Subject: Ordinance 62-O-20 granting a Special Use for a Detached Single
Family Dwelling in the B1 Business District at 1717 Simpson St.
Date: June 8, 2020
Recommended Action:
The Zoning Board of Appeals and staff recommend adoption of Ordinance 62 -O-20 granting
Special Use approval to allow the expansion of an existing Detached Single Family Dwelling
in the B1 Business District, at 1717 Simpson Street. The applicant has complie d with all
zoning requirements and meets all of the Standards for Special Use in this district.
Council Action:
For Introduction
Summary:
The property owner recently purchased the residence and undertook renovations without
permit, enclosing a non-habitable front enclosure (greenhouse) into habitable space in the
same footprint, effectively expanding the existing non -conforming use since the residence is
located within a business district. The property owner requests a special use to bring the
zoning into compliance to allow a single family residence with the expanded habitable
footprint.
The special use will cease if the residential structure is ever removed from the property and
the existing B1 Business District zoning will remain. City staff is not aware of any objections
or comments regarding the proposal.
Legislative History:
May 19, 2020 - The Zoning Board of Appeals unanimously recommended approval with the
condition the project be developed in substantial compliance with the documents and
testimony on record.
P5.Page 245 of 286
May 19, 2020 ZBA Packet
Attachments:
Ordinance 62-O-20, Special Use for a Detached Single Family Dwelling at 1717 Simpson St.
Findings For Special Use for 1717 Simpson St
ZBA Meeting Minutes Excerpt for 1717 Simpson St
Page 2 of 10
P5.Page 246 of 286
5/26/2020
62-O-20
AN ORDINANCE
Granting a Special Use Permit for a Detached Single -Family Dwelling
Located at 1717 Simpson Street in the B1 Business District
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on May 19, 2020,
pursuant to proper notice, to consider case no. 20ZMJV-0013, an application filed by
Stefan Cucu (the “Applicant”), lessee of the property legally described in Exhibit A,
attached hereto and incorporated herein by reference, commonly known as 1717
Simpson Street (the “Subject Property”) and located in the B1 Business District, for a
Special Use Permit to establish, pursuant to Subsection 6-9-2-3 of the Evanston City
Code, 2012, as amended (“the Zoning Ordinance”), a Detached Single-Family Dwelling
on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Detached Single-Family Dwelling met the standards for Special Uses in Section 6-3-5 of
the Zoning Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of June 8, 2020, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approved the application in case no. 20ZMJV-0013; and
Page 3 of 10
P5.Page 247 of 286
62-O-20
~2~
WHEREAS, at its meetings of June 8 and June 22, 2020, the City Council
considered and adopted the respective records, findings, and recommendations of the
ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Detached Single-Family Dwelling on the Subject Property as applied for in case
no. 20ZMJV-0013.
SECTION 3: Pursuant to Subsection 6-3-5 of the Zoning Ordinance, the
City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-5 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case..
B. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Page 4 of 10
P5.Page 248 of 286
62-O-20
~3~
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 5 of 10
P5.Page 249 of 286
62-O-20
~4~
EXHIBIT A
LEGAL DESCRIPTION
The East 37.5 feet of Lots 9 and 10 (except the North 9 feet for alley) in Block 8 of
Paynes Addition to Evanston, a Subdivision of the Southwest Quarter of the Southeast
Quarter of Section 12, Township 41 North, Range 13, East of the Third Principal
Meridian, in Cook County, Illinois.
PIN: 10-12-420-016-0000
COMMONLY KNOWN AS: 1717 Simpson Street, Evanston, Illinois.
Page 6 of 10
P5.Page 250 of 286
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on May 19, 2020, the Zoning Board of Appeals makes
the following findings of fact, reflected in the audio-visual recording of the hearings,
based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning
Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 6-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 6-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 6-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 6-0
Case Number: 20ZMJV-0013
Address or
Location:
1717 Simpson St.
Applicant: Stefan Cucu, property owner
Proposed
Special Use:
Detached Single Family Dwelling in the B1 District
Page 7 of 10
P5.Page 251 of 286
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 6-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 6-0
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 6-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 6-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 6-0
and, based upon these findings, and upon a vote
__6__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
_____ denial of the proposed special use
__x__ approval with conditions specifically:
1. Substantial compliance with the documents and testimony on record.
Attending: Vote:
Aye No
___X__ Max Puchtel __X__ ____
___X___ Myrna Arevalo __X__ ____
___X___ Jill Zordan __X__ ____
___X___ Violetta Cullen __X__ ____
_______ Lisa Dziekan _____ ____
___X___ Mary McAuley __X__ ____
___X___ Kiril Mirintchev __X__ ____
Page 8 of 10
P5.Page 252 of 286
Page 1 of 2
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES EXCERPT
ZONING BOARD OF APPEALS
Tuesday, May 19, 2020
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Mary McAuley, Violetta Cullen, Myrna Arevalo, Kiril Mirintchev,
Max Puchtel, Jill Zordan
Members Absent: Lisa Dziekan
Staff Present: Scott Mangum, Melissa Klotz, Cade W. Sterling
Presiding Member: Violetta Cullen
_____________________________________________________________________
1717 Simpson St. 20ZMJV-0013
Stefan Cucu, applicant, applies for a special use permit for a Detached Single -Family
Dwelling in the B1 Business District (Zoning Code Section 6 -9-2-3). The Zoning Board
of Appeals makes a recommendation to City Council, the determining body for thi s
case.
Ms. Klotz read the case into the record
Ms. Cucu, owner, explained the proposal:
The property features an existing single family home.
The special use is required because the property is located in a business district.
Current owners purchased the property and have lived there since November
2018.
The new enclosed porch is the same footprint as the existing porch/greenhouse
structure.
Ms. Klotz explained why a special use is more appropriate than a variation in this
instance since it will bring the property into compliance rather than continue the legally
nonconforming status as a residence in a business district. The special use will run with
the property and will cease if the single family residence is ever removed.
Deliberation:
Ms. McAuley stated the construction is a nice improvement to the home. ZBA Members
agreed.
Standards:
1. Yes
2. Yes
3. Yes
4. Yes
Page 9 of 10
P5.Page 253 of 286
Page 2 of 2
Zoning Board of Appeals
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. Arevalo motioned and Ms. McAuley seconded a motion to recommend approval
with conditions:
1. Substantial compliance with the documents and testimony on record.
The case was unanimously recommended for approval with the condition.
Page 10 of 10
P5.Page 254 of 286
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Melissa Klotz, Zoning Administrator
CC: Johanna Leonard, Community Development Director; Scott Mangum,
Planning and Zoning Manager
Subject: Ordinance 63-O-20 granting a Special Use for a Type 2 Restaurant, 4
Suns Fresh Juice, in the C1 Commercial District at 1906 Main St.
Date: June 8, 2020
Recommended Action:
The Zoning Board of Appeals and City staff recommend adoption of Ord. 63 -O-20 granting a
Special Use for a Type 2 Restaurant, 4 Suns Fresh Juice, in the C1 Commercial District at
1906 Main St. The applicant has complied with all zoning requirements and mee ts all of the
Standards for a special use in this district.
Council Action:
For Introduction
Summary:
The applicant proposes to operate 4 Suns Fresh Juice, a Type 2 Restaurant with a menu
consisting of a variety of vegan, whole food, plant-based juices and smoothies in addition to
teas, wraps, bowls, salads and sandwiches that are prepared on-site. The applicant is
proposing to operate five days a week, with standard hours being 7am to 7pm on Wednesday
through Sunday with peak hours between 9am and 1pm. The restaurant will be closed on
Mondays and Tuesdays.
The space is roughly 700 square feet and the pr oposed floor plan includes indoor seating for
12-14 customers (two two-top tables and bar seating in window) and a service counter that
will be visible through the exterior storefront windows fronting Main Street. There is a
preparation area, and large dry-storage area located in the south and east volumes of the
store. A shared ADA accessible restroom is located in the rear of the building and will be
used by both employees and customers. Employees and customers will park in the rear
parking lot of the building accessible from Dodge Avenue and walk around the building to the
entrance off Main Street. The parking lot has 65 full-size spaces and 3 accessible spaces
shared between the building's seven tenants. Deliveries are expected to occur twice per
P6.Page 255 of 286
week and will be handled by staff and take place on a small scale in the rear parking lot. City
staff is not aware of any objections to the proposal. The applicant agrees to operate following
COVID-19 regulations.
Legislative History:
May 19, 2020 - The Zoning Board of Appeals unanimously recommended approval with the
following condition:
1. Hours of operation shall not exceed 6am - midnight, 7 days a week.
May 19, 2020 ZBA Packet
Attachments:
Ordinance 63-O-20 Special Use for a Type 2 Restaurant at 1906 Main St
Findings For Special Use for 1906 Main St
ZBA Meeting Minutes Excerpt for 1906 Main St.
Page 2 of 10
P6.Page 256 of 286
5/26/2020
63-O-20
AN ORDINANCE
Granting a Special Use Permit for a Type 2 Restaurant Located at
1906 Main Street in the C1 Commercial District
(“4 Suns Fresh Juice”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on May 19, 2020,
pursuant to proper notice, to consider case no. 20ZMJV-0023, an application filed by
Gabrielle J. Aguilar (the “Applicant”), lessee of the property legally described in Exhibit
A, attached hereto and incorporated herein by reference, commonly known as 1906
Main Street (the “Subject Property”) and located in the C1 Commercial District, for a
Special Use Permit to establish, pursuant to Subsection 6-10-2-3 of the Evanston City
Code, 2012, as amended (“the Zoning Ordinance”), a Type 2 Restaurant on the Subject
Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning
Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of June 8, 2020, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approved the application in case no. 20ZMJV-0023; and
Page 3 of 10
P6.Page 257 of 286
63-O-20
~2~
WHEREAS, at its meetings of June 8 and June 22, 2020, the City Council
considered and adopted the respective records, findings, and recommendations of the
ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Type 2 Restaurant on the Subject Property as applied for in case no. 20ZMJV-
0023.
SECTION 3: Pursuant to Subsection 6-3-5 of the Zoning Ordinance, the
City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-5 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Hours of Operation: Hours of operation of the restaurant shall not exceed 6
A.M. to midnight, seven (7) days a week.
C. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
Page 4 of 10
P6.Page 258 of 286
63-O-20
~3~
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid , such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
Page 5 of 10
P6.Page 259 of 286
63-O-20
~4~
EXHIBIT A
LEGAL DESCRIPTION
Lots 1-8, both inclusive, together with vacated 40 ft. alley lying South of and adjoining
said Lots 1 and 2 in Burton's Resubdivision of Lots 1 to 5, both inclusive, in Block 1 in
Harbert and Richard's Addition to South Evanston, a Subdivision of the East Third of the
North Half of the Southwest Quarter of Section 24, Township 41 North, Range 13, East
of the Third Principal Meridian, in Cook County, Illinois.
PIN: 10-24-304-038-0000
COMMONLY KNOWN AS: 1906 Main Street, Evanston, Illinois.
Page 6 of 10
P6.Page 260 of 286
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on May 19, 2020, the Zoning Board of Appeals makes
the following findings of fact, reflected in the audio-visual recording of the hearings,
based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning
Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 6-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 6-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 6-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 6-0
Case Number: 20ZMJV-0023
Address or
Location:
1906 Main St.
Applicant: Gabrielle J. Aguilar, lessee
Proposed
Special Use:
Type 2 Restaurant, 4 Suns Fresh Juice
Page 7 of 10
P6.Page 261 of 286
P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 6-0
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 6-0
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 6-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 6-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 6-0
and, based upon these findings, and upon a vote
__6__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
_____ denial of the proposed special use
__x__ approval with conditions specifically:
1. Hours of operation shall not exceed 6am-midnight.
Attending: Vote:
Aye No
___X__ Max Puchtel __X__ ____
___X___ Myrna Arevalo __X__ ____
___X___ Jill Zordan __X__ ____
___X___ Violetta Cullen __X__ ____
_______ Lisa Dziekan _____ ____
___X___ Mary McAuley __X__ ____
___X___ Kiril Mirintchev __X__ ____
Page 8 of 10
P6.Page 262 of 286
Page 1 of 2
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES EXCERPT
ZONING BOARD OF APPEALS
Tuesday, May 19, 2020
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Mary McAuley, Violetta Cullen, Myrna Arevalo, Kiril Mirintchev,
Max Puchtel, Jill Zordan
Members Absent: Lisa Dziekan
Staff Present: Scott Mangum, Melissa Klotz, Cade W. Sterling
Presiding Member: Violetta Cullen
_____________________________________________________________________
1906 Main St. 20ZMJV-0023
Gabrielle J. Aguilar, lessee, applies for a special use permit for a Type 2 Restaurant, 4
Suns Fresh Juice, in the C1 Commercial District (Zoning Code Section 6 -10-2-3). The
Zoning Board of Appeals makes a recommendation to City Council, the determining
body for this case.
Ms. Klotz read the case into the record.
Gabrielle Aguilar, operator, explained the proposal:
Restaurant will be carry out with minimal seating - only stools at the window and
one ADA table.
Will follow all COVID precautions.
Mostly drinks for sale but also a little food.
Sale items are healthy and often vegan.
Plan to open as soon as possible this summer.
Customers will arrive by foot, bike, from Robert Crown, and there is a large
parking lot at the property that accommodates 60 vehicles.
Ms. McAuley commended the healthy food options that will be offered , and noted
bicyclists from James Park will also head that way.
The applicant stated she hopes to add a bike rack near the door.
Deliberation:
Chair Cullen stated her support for the business and is glad for the location.
Member Mirintchev agreed there is currently no option for this type of healthy food in the
area. Mr. Puchtel and other Members agreed.
Standards:
Page 9 of 10
P6.Page 263 of 286
Page 2 of 2
Zoning Board of Appeals
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. Arevalo motioned and Ms. Zordan seconded a motion to recommend approval with
conditions:
1. Hours of operation shall not exceed 6am – midnight.
The case was unanimously recommended for approval with the condition.
Page 10 of 10
P6.Page 264 of 286
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Scott Mangum, Planning & Zoning Administrator
CC: Johanna Leonard, Director of Community Development; David
Stoneback, Public Works Agency Director; Paul D’Agostino,
Environmental Services Coordinator
Subject: Ordinance 25-O-20, Amending Title 7, Chapter 8, Section 8 “Tree
Preservation”
Date: June 8, 2020
Recommended Action:
Staff recommends that City Council accept and place on filed Ordinance 25 -O-20 amending
the Tree Preservation Ordinance (7-8-8). There is no ability to implement and administer the
revised Tree Preservation Ordinance due to the City's recent reduction in staffing in the
Public Works Agency (PWA). If there is interest in further changes to the Tree Preservation
Ordinance that do not require additional staffing, such as updates to tree species, fee
structures, and other administrative details, staff can return to City Council with a revised
Ordinance for consideration.
Council Action:
For Action: Accept and Place on File
Summary:
Update: The item was tabled at the March 9, 2020, City Council meeting for staff to study
how to implement the ordinance in 2020 with existing staff resources. Since that time, the
Environmental Service Coordinator (arborist) position within PWA has been vacated. With
current staffing levels during the COVID-19 Pandemic Response, staff now recommends that
the ordinance be accepted and placed on file.
Following the February 24, 2020 meeting, staff from the Community Development
Department and the PWA met to review the implementation for this ordinance. Staff
reviewed the suggested language to include in the ordinance the requested requirement that
if someone seeks to remove a tree that is not diseased or damaged and is protected by the
ordinance, that such requests come to City Council. As currently proposed in Ordinance 25-
O-20, it is estimated that in addition to the over 400 properties annually that could be subject
P7.Page 265 of 286
to the changes (the City issues over 400 building permits annually for demolition, additions,
new construction or site work) property owners that seek to remove a tree over 20 dbh could
be subject to the ordinance if they perform any work involving 600 square feet or more of
impervious surface in the two years following the removal of the tree. Each of those property
owners will be required to obtain a tree survey (identifying tree size, location, and species)
that will need to be reviewed by a certified arborist in the PWA prior to moving forward with
any project and obtaining a building permit. Based on the current staffing levels of PWA, this
would present a challenge for this review while balancing this new additional work. Therefore,
staff requests continued discussion of the proposed ordinance to address any budget
implications that may result from the implementation of this ordinance and what the effective
date of this ordinance should be.
Following discussion at the February 10, 2020 Planning and Development Committee,
Ordinance 25-O-20 has been revised to: clarify that private trees meeting t he minimum size
and species requirements would be protected when a building permit is submitted for any
improvement that adds more than 600 square feet of impervious surface as calculated by the
Zoning Ordinance; add a requirement that a tree permit is required for the removal of any
such tree of the minimum size and species in order to document removal so that any such
tree removed after the effective date of this ordinance would also become a protected tree if
a building permit is applied for within 2 yea rs following its removal that exceeds the 600
square feet of impervious surface; and added Silver Maple to Species Group C.
Evanston’s Tree Preservation Ordinance (7-8-8) was created in 2011 and includes a category
of protected trees (7-8-8-4), specifies activities that are regulated (7-8-8-5), requires permits
for certain activities (7-8-8-5), includes requirements for a tree protection plan (7-8-8-8), and
established a formula for replacement of trees (7 -8-8-7). However, the Tree Preservation
Ordinance is currently limited to private trees within Planned Developments and Subdivisions
of 2 acres or larger, as well as all public trees.
At its meetings on September 9 and November 25, 2019, the Planning and Development
Committee discussed potential revisions and provided direction to expand the scope of
private properties that are covered and develop objective criteria to include private tre es
between 20 and 25 inches in dbh, depending on the species.
Staff recommends modifying the Tree Preservation Ordinance to include protection of all
private trees with a diameter of 20” or 25” or larger, in Species Groups A, B & C as described
within Appendix A on all properties that are proposed to be developed or built on, as well as
qualifying trees on neighboring properties within 25’ of the proposed construction. Species
Group D is not included since this group consists of trees that are either inva sive or have very
poor growth habits that make them undesirable. None of the tree species in this group D is
cultivated by nurseries to sell either to the wholesale or retail trade. Some other local
municipalities use a lower threshold for private tree pro tection but also have dedicated staff
working nearly full-time to review plans, inspect properties and enforce their Ordinance
requirements.
Under the proposed ordinance a any preservation permit would be required for tree
construction on private property that involved an increase in impervious surface of greater
than 600 square feet, such as a new building, addition, and/or expanded impervious surface.
In order to review and issue a tree preservation permit the property owner would need to
Page 2 of 19
P7.Page 266 of 286
provide a tree survey indicating the size, location, and species of all trees on the property for
Forestry staff to determine whether there are protected trees that would be impacted. The
added cost to the property owner to obtain a topographic or tree survey from a pri vate
company is estimated at between $300 and $1,400 depending on factors including the size of
the lot and the number of trees.
If a covered tree would have to be removed, the property owner has the option to replace the
tree at the designated ratio, or pay a fee-in-lieu that would be used to cover the cost of
planting new trees in the public right-of-way.
Staff is also recommending the following additional substantive changes to the Ordinance:
• Increasing the tree replacement ratio for each species group by 25% and the amount
per inch of the fee in lieu of tree replacement from $150 per inch to $250 per inch .
• Eliminating the tree replacement exemption for structures designated as landmarks.
• Increasing the penalties for violations from between $100 and $1,500 to between $500
and $10,000 per occurrence or per tree.
• Increasing the permit fee from $50 to $100.
• The inclusion of qualifying trees on adjacent properties within twenty-five feet of the
proposed construction.
• Reclassifying some trees within the Species Groups.
Attachments:
Ordinance 25-O-20 Amending City Code Section 7-8-8, Tree Preservation
Page 3 of 19
P7.Page 267 of 286
1/31/2020
2/14/2020
25-O-20
AN ORDINANCE
Amending Title 7, Chapter 8, Section 8 “Tree Preservation”
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Subsection 7-8-8-1(A), “Purpose and Intent”, of
the Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
A.Purpose and intent. This Chapter governs the maintenance, protection, removal
and replacement of existing public trees, and certain private trees as defined in
subsection 7-8-8-4-located on any parcel of two (2) acres or more planned for a
subdivision, and private trees within a planned development within the City of
Evanston, in order to protect and preserve the urban landscape and to fulfill the
objectives identified in the Evanston Comprehensive Plan and the Evanston
Climate Action and Resiliency Plan.
SECTION 2: City Code Section 7-8-8-3, “Definitions”, of the Evanston City Code
of 2012, as amended, is hereby amended as follows:
7-8-8-3. - DEFINITIONS.
For the purposes of this Section, the following terms, phrases, and words have the
meanings in this Section. The terms, phrases, and words used in this Section that are
not defined in this Section have the meanings otherwise ascribed to them elsewhere in
this Title.
PROTECTED
TREE.
Any tree specified in Subsection 7-8-8-4 of this Section that is
covered by a regulated activity.
PUBLIC TREE. Any tree located on any public right-of-way or public property.
SECTION 3: City Code Subsection 7-8-8-4, “Protected Trees”, of the Evanston
City Code of 2012, as amended, is hereby further amended to read as follows:
7-8-8-4. – PROTECTED TREES
Page 4 of 19
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25-O-20
2
A.Identification of trees by group. Trees within the City are defined into four (4)
groups, groups A, B, C, and D, based on ratings provided in the tree species
standards for species characteristics including environmental adaptability,
biological traits, longevity, maintenance needs, and landscape value. Group A
trees are the highest rated trees and group D trees are the lowest rated. The
complete list of species in each group is set forth in Appendix A, Subsection 7-8-
8-13 of this Section.
B. Protected trees designated.
1. Protected public trees and private trees for subdivisions of 2 acres or larger
and for planned developments are those trees in groups A, B, and C with the
minimum dbh listed below:
Protected Trees Minimum DBH
All public trees 2 inches
Group A 3 inches
Group B 6 inches
Group C 10 inches
2. Protected trees for any activity on private property that involves the addition of
more than 600 square feet of impervious surface, as calculated in Title 6, are
those trees in groups A, B, and C with the minimum dbh listed below
Protected Trees Minimum DBH
All public trees 2 inches
Group A, B, and C 25 inches
All Oak Species 20 inches
All Hickory Species 20 inches
3. Protected trees include any tree that would otherwise qualify as a protected
tree under Section 7-8-4(B)(2) and was removed after March 31, 2020 and in
the two (2) years prior to the filing of an application for a building permit.
4. When a protected tree has a multi-stemmed trunk system, the minimum dbh
shall be determined utilizing the trunk having the largest measurement as
determined by a calculation in inches at a point four and one-half (4.5) feet
above the existing grade at the base of the tree.
C. Exclusions. Protected trees do not include trees with a dbh below the minimum
dbh as provided in Subsection B of this Section, or group D trees.
Page 5 of 19
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25-O-20
3
SECTION 4: City Code Subsection 7-8-8-5, “Regulated Activities”, of the
Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
7-8-8-5. - REGULATED ACTIVITIES.
A.Regulated activities designated. The following activities are regulated activities
and are subject to the provisions of this Section:
1. Any activity that will cause, or is reasonably likely to cause, the damage or
removal of a tree or trees with a dbh of two (2) inches or greater, including,
without limitation:
a. The subdivision of property measuring two (2) acres or larger pursuant
to the City subdivision ordinance;
b. Any activity commenced pursuant to a planned development granted in
accordance with this Code;
c. Any activity on private property that involves the addition of more than
600 square feet of impervious surface, as calculated in Title 6.
d. Any activity on public or private property requiring the issuance of any
permit pursuant to any City ordinance, including, without limitation,
grading, building, sewerage, water, plumbing, or other permits; and
e. Any activity involving construction, earthmoving, demolition, or
vehicular traffic, or any similar activity, occurring within a critical root
zone of a protected tree on public property, with the exception of
regularly scheduled maintenance activities performed by City of
Evanston employees.
2. The removal of exotic and invasive species with a dbh of two (2) inches or
greater.
B.Limitation on damage or removal of trees. This Section applies to the damage or
removal of any tree in the course of the regulated activities described in this
Section. All regulated activities must be planned and performed in a manner, to a
degree, and with sufficient equipment and personnel so as to:
1. Reasonably involve the least amount of damage or removal of trees; and
2. Not defeat or be inconsistent with the purposes and intent of this Section.
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25-O-20
4
C.Regulated activities involving construction. An applicant for any regulated activity
involving construction activity must submit a tree protection plan in accordance
with Subsection 7-8-8-8 of this Section and a tree replacement security in
accordance with Subsection 7-8-8-7-J of this Section.
SECTION 5: City Code Subsection 7-8-8-6(C), “Application for Permit”, of the
Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
C.Application for permit. No person may remove a tree of 20 inches (dbh) or
greater without obtaining a tree permit. Any person desiring or required to obtain
a tree permit must submit a tree permit application to the City Manager or his/her
designee on a form provided by the City setting forth or otherwise providing the
following information:
1.Required information for all applications.
a. Applicant's name and address.
b. Location of the subject property on which the regulated activity will occur,
including the street address or legal description, and the legal and
beneficial owner of the subject property.
c. Legal relationship of the applicant to the subject property.
d. The signature of the applicant and the owner of the subject property.
e. Size of the subject property.
f. If all or part of the subject property is located within a conservancy area,
any recorded plat, deed, or covenant that indicates or describes the
location and restrictions of the conservancy area.
g. Number, size, species, and condition of trees that will be damaged or
removed in the course of the proposed regulated activity.
h. Number, size, species, and condition of trees that may be damaged or
removed in the course of the proposed regulated activity or any related
activity, and steps to be taken to prevent the damage or destruction and
any necessary remedial action.
i. Tree replacement plan in accordance with Subsection 7-8-8-7.I of this
Chapter.
Page 7 of 19
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25-O-20
5
j. Tree replacement security in accordance with Subsection 7-8-8-7.J of this
Section; except, that the City Manager or his/her designee may waive or
modify this requirement pursuant to Subsection 7-8-8-7.J.5 of this Section
for certain tree permit applications unrelated to construction activity.
k. Other data and information as the City Manager or his/her designee
deems necessary to allow full and fair consideration of the tree permit
application and for compliance with the goals of this Section.
SECTION 6: City Code Subsection 7-8-8-6(E), “Application and permit fees”, of
the Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
E.Application and permit fees. An applicant must pay a fee of fifty one hundred
dollars ($50100.00) for: 1) a tree permit application along with any consultant
review fees incurred by the City in processing the tree permit application and, if a
permit is granted; 2) a tree permit fee; provided, however, that no application or
permit fee will apply to a tree permit or tree permit application concerning the
removal of group D trees, trees with less than the minimum dbh set forth in
Subsection 7-8-8-4.B of this Section, or diseased or dangerous trees pursuant to
Subsections 7-8-1-2 and/or 7-8-6-1 of this Section.
SECTION 7: City Code Subsection 7-8-8-7, “Tree Replacement”, of the
Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
7-8-8-7. - TREE REPLACEMENT.
A.General requirements. Any protected tree damaged or removed in the course of
a regulated activity must be replaced by the applicant pursuant to this Section
and as depicted in a tree replacement plan pursuant to Subsection 7-8-8-7.I of
this Section, regardless of whether the protected tree is located on the same lot
on which the regulated activity takes place; except, that the City Manager or
his/her designee may, pursuant to Subsection G of this Section, consider a
request to submit a fee in lieu of the replacement of trees, and except for the
exemptions in Subsection B of this Section. No replacement tree may have a
caliper less than two and one-half (2½) inches.
B.Exemptions. Tree replacement will not be required if the City Manager or his/her
designee determines that any of the following circumstances exist:
Page 8 of 19
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25-O-20
6
1. When a protected tree, due to natural causes, is dead, dangerous, or
interferes with any existing or proposed public improvements, is in dangerous
proximity to any public utility lines or related facilities, or is a diseased tree or
dangerous tree or otherwise unsafe, unhealthy, or insect infested and
constitutes a hazard to persons, property, or other trees.
2. When a protected tree, due to natural causes, obstructs any street, alley, bike
lane, sidewalk, or any pedestrian path to an extent that the protected tree
interferes with free passage and clear view along the street, alley, bike lane,
sidewalk or path, and at any street, alley or driveway intersection.
3. When removal of a protected tree is necessary to comply with the current
standards generally observed by professionals in the forestry profession.
4. When the removal involves only the removal of class D trees or exotic and
invasive species and does not involve any protected tree.
5. When the protected tree to be removed is located within the foundation
footprint of an addition which creates additional gross floor area for an
existing structure; provided, that the combined gross floor area for the existing
structure and the addition is compliant with the maximum building lot and
impervious surface gross floor area restrictions for the structure under this
Code and that the addition does not require any variations. In this event,
replacement trees will be required only for fifty (50) percent of the removed
protected trees within the construction footprint, at the replacement rate set
forth in Subsection C of this Section.
6. When the protected tree to be removed is located within the foundation
footprint of an addition which creates additional gross floor area for a
structure designated as a landmark pursuant to this Code; provided, that the
combined gross floor area for the existing structure and the addition is
compliant with the maximum gross floor area restrictions for the structure
under this Code, that the addition does not require any variations, and that
the City Historic Preservation Commission has conducted an advisory review
pursuant to this Code and determined that the addition is consistent with the
purposes and goals of the City Historic Preservation Commission regulations.
In this event, replacement trees will not be required for the removed protected
trees within the construction footprint.
6.7. When the removal of a protected tree is due to a pre-existing conflict with
existing underground utilities and obstructs the repair or replacement of those
utility services, and there is no reasonable alternative method to re-route the
utility line to avoid removal of the tree.
C.Replacement formula. Protected trees must be replaced by group A trees
pursuant to the replacement rate specified in this Subsection. The tree
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25-O-20
7
replacement rate is determined by the species of tree removed. For each inch of
dbh removed, replacement trees must be provided at the rate shown in the
following table. For example, for every inch in diameter of a removed group A
tree, each inch removed must be replaced with one and one-quarterhalf (1.25)
inches in diameter of replacement trees:
Species Removed Diameter Of Tree
Removed Replacement Rate
All public trees 1 inch 125 150 percent
Group A 1 inch 125 150 percent
Group B 1 inch 75 100 percent
Group C 1 inch 50 75 percent
Group D 1 inch 25 percent
D. Specifications. All replacement trees must be:
1. Provided by the applicant at the replacement rate specified in Subsection C of
this Section;
2. Of a species listed in group A set forth in Appendix A, Subsection 7-8-8-13 of
this Section;
3. At least two and one-half (2½) caliper inches;
4. Grown within the northeast Illinois region or within a seventy-five-mile radius
of Evanston;
5. In conformance with the nursery stock standards; provided, however, that in
the event that the implementation or enforcement of the nursery stock
standards conflicts with the implementation or enforcement of the tree care
standards, the provisions of the tree care standards will control;
6. Pursuant to a written time schedule approved by the City Manager or his/her
designee;
7. Planted in a location approved in advance by the City Manager or his/her
designee; and
8. Inspected by the City Manager or his/her designee prior to planting.
E.Care of replacement trees. The applicant will be solely responsible for the care
and feeding of newly planted trees for a period of two (2) years, which time shall
commence upon the issuance of a final certificate of occupancy for the property
as required pursuant to the City building regulations or, if no final certificate of
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occupancy is required, upon completion of the tree replacement plan as
determined by the City Manager or his/her designee pursuant to Subsection I of
this Section. The care and feeding of newly planted trees must, at a minimum,
adhere to the tree care standards.
F.Alternative locations. The City Manager or his/her designee may reduce the
number of replacement trees to be planted on the subject property and designate
alternative locations for new trees on the subject property upon determining that
full tree replacement will result in unreasonable crowding of trees or would be
otherwise inconsistent with current standards generally observed by forestry
professionals. If the City Manager or his/her designee cannot identify an
appropriate alternative location on the subject property for a tree, that tree may
be replaced by a fee in lieu of replacement pursuant to Subsection G of this
Section.
G. Fee in lieu of replacement.
1. Modification of tree replacement requirement. The City Manager or his/her
designee may permit the applicant to pay a fee in lieu of any portion of the
tree replacement requirements if the City Manager or his/her designee
determines that replacing trees at the full replacement rate provided by
Subsection 7-8-8-7(C) of this Section would:
a. Result in the unreasonable crowding of trees upon the subject property or
upon a public right-of-way immediately adjacent to the subject property;
or
b. Adversely impact the viability of existing trees on the subject property; or
c. Not be consistent with the current standards generally observed by
professionals in the forestry profession.
2.Calculation of fee. Upon a determination by the City Manager or his/her
designee that an applicant has demonstrated one (1) or more of the above, in
lieu of providing replacement trees at the required replacement rate, the tree
replacement plan will be modified to require the applicant to: a) replace the
tree(s) at the replacement rate in Subsection 7-8-8-7.C of this Section; and b)
pay a tree replacement mitigation fee of one two hundred fifty dollars
($1250.00) per caliper inch. All tree replacement mitigation fees collected by
the City will be used to promote the purposes of planting and maintaining
trees in the City.
H.Waiver or modification of provisions. Where a previous zoning or subdivision
approval contains conditions which fully accomplish the goals and purposes of
this Section, the City council may waive or modify the requirements of this
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Section. The waiver or modification may be revoked at any time that any
condition imposed pursuant to the approval is violated.
I.Tree replacement plan.
1.Required. A tree replacement plan must be filed with all tree permit
applications for a regulated activity involving the replacement of one (1) or
more protected trees.
2.Contents of plan. A tree replacement plan must contain the following
information:
a. A brief description of the applicant's plan for the replacement of protected
trees in accordance with the requirements in this Section. The description
must specifically include, without limitation, the replacement and planting
methods and technologies that the applicant intends to employ in order to
satisfy the requirements of this Section.
b. The number, size, species, and proposed location of the trees that the
applicant is required to plant or replant, if any, pursuant to the
requirements of this Section.
c. Other data and information as the City Manager or his/her designee
deems necessary in order to comply with the requirements of this Section,
as set forth in the administrative manual.
3. Inspection; compliance with plan. Upon notification from the applicant that the
requirements of the tree replacement plan have been completed, the City
Manager or his/her designee will inspect the property to determine
compliance with the tree replacement plan. No final certificate of occupancy
may be issued for the property until the City Manager or his/her designee
approves of the implementation of the tree replacement plan.
J. Security requirements.
1.Security required. Every tree replacement plan must be accompanied by a
tree replacement security, except as modified or waived by the City Manager
or his/her designee pursuant to Subsection J.5 of this Section. The tree
replacement security must consist of:
a. A cash deposit to be held in escrow by the City;
b. An irrevocable letter of credit issued by a lender authorized to issue the
letter by any state or by the United States;
c. A bond with good and sufficient surety; or
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d. Another form of security approved by the City Manager.
2.Amount. The amount of the tree replacement security will be determined by
the City Manager or his/her designee and must be equal to three (3) times the
total actual cost of strictly complying with and fully implementing the tree
replacement plan, with any applicable adjustment for cost of living increases
and/or inflation.
3.Replenishment of security. If, at any time, the City Manager or his/her
designee determines that the funds remaining in the tree replacement
security are not or may not be sufficient to pay, in full, the total actual costs of
strictly complying with and fully implementing the tree replacement plan, then,
within ten (10) days following a demand by the City, the applicant must
increase the amount of the tree replacement security to an amount
determined by the City Manager or his/her designee to be sufficient to pay the
uncovered costs. Failure to so increase the amount of the tree replacement
security will be grounds for the City to retain or draw down any remaining
balance of the tree replacement security.
4.Return of security. Upon completion of the tree replacement plan pursuant to
Subsection I.3 of this Section, the tree replacement security, or any remainder
thereof, will be returned or released to the applicant.
5.Limited waiver. Where a tree permit application concerns the damage or
removal of trees unrelated to construction activity, the City Manager or his/her
designee may, modify or waive the requirement for submittal of the tree
replacement security if the City Manager or his/her designee determines that
the tree replacement security is not necessary for the limited damage or
removal and that the purposes of this Section will be fulfilled without submittal
of the tree replacement security.
K.Failure to comply.
1.Notice. If, at any time, the City Manager or his/her designee determines that
the applicant has failed to comply with or implement the tree replacement
plan, the City Manager or his/her designee will cause notice of the failure to
be served upon the applicant and will order the applicant to fully comply with
the tree replacement plan within fourteen (14) days following mailing or
personal delivery of the notice. The notice must be personally served or sent
by certified mail, return receipt requested, to the applicant and must notify the
applicant that, absent an appeal pursuant to Subsection K.3 of this Section,
unless full compliance with the tree replacement plan is achieved within
fourteen (14) days from the date of mailing or personal delivery of the notice,
the City may proceed to perform or cause to be performed work the City
Manager or his/her designee determines necessary to achieve full
compliance with the tree replacement plan.
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2.Opportunity to comply. Absent an appeal pursuant to Subsection K.3 of this
Section, within thirty (30) days following mailing or personal delivery of the
required notice, the applicant must take action as is necessary to strictly
comply with and implement the tree replacement plan.
3.Appeal. Within fourteen (14) days following personal delivery or mailing of the
required notice, the applicant may appeal to the City Manager or his/her
designee's determination by filing a written notice of appeal with the City
Manager. The filing of an appeal will toll the thirty-day period in which the
applicant is required to take action pursuant to Subsection K.2 of this Section
from the date on which the City Manager receives the applicant's notice of
appeal. Upon receipt of a notice of appeal, the City Manager will review all
reliable and relevant documents and information pertaining to the City
Manager or his/her designee's determination. The City Manager must render
a written decision on the appeal no later than fourteen (14) days after the City
Manager receives the written notice of appeal. The City Manager must notify
the applicant of the City Manager's decision within two (2) days after the
decision and must provide the applicant a copy of the decision. The action
taken by the City Manager will be final. The tolling of the thirty-day period will
cease upon the applicant's receipt or notice of the City Manager's decision.
4.City right to complete work. If the applicant neglects or refuses to fully comply
with and implement the tree replacement plan within the thirty-day period
during planting season pursuant to this Subsection, then the City Manager or
his/her designee, with the consent of the City Manager, and, if applicable,
upon the denial of any applicable appeal, will be authorized to perform or to
cause to be performed work necessary to ensure strict compliance with and
full implementation of the tree replacement plan. The City Manager or his/her
designee will have the right to deduct, liquidate, draw down, or apply an
amount equivalent to three (3) times the actual costs of the work from the tree
replacement security, as well as to exercise all other rights and remedies
available to the City, including, without limitation, any applicable lien rights.
SECTION 8: City Code Subsection 7-8-8-8(C), “Contents of plan”, of the
Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
C.Contents of plan. A tree protection plan must consist of a site plan of the subject
property upon which the information described in this Subsection must be
graphically and accurately marked.
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1. Location of the subject property, including street address and legal
description.
2. Existing and proposed contours of the lot on which the construction activity is
to take place.
3. Existing and proposed buildings or structures on the lot.
4. Proposed building elevations, if applicable.
5. Proposed work access areas and routes.
6. The name and contact information of the general contractor or project
representative, if any, responsible for the proposed construction activity.
7. A demonstration of the ways in which the applicant will ensure that the tree
protection required by this Section will be achieved.
8. A tree inventory for the subject property, consisting of a list of the following
trees, identified by tag number: a) all the existing protected trees on the
subject property; b) all trees on adjacent properties that are within ten twenty
five (1025) feet of the proposed construction property line or that have a
critical root zone extending into the subject property; and c) all public trees
adjacent to the subject property or that may be impacted by any regulated
activity. The tree inventory must list, without limitation, the following data for
each tree: Tag number, species, size in dbh, condition rating, form rating, and
any observed problems.
9. A tree survey for the subject property, which depicts the location and tag
number of each tree described in the tree inventory. The tree survey must
include, without limitation, a legend referencing the tag number, dbh, species,
general condition, and proposed disposition of existing protected trees
located on or near the subject property and trees other than protected trees
that are reasonably likely to be damaged or removed during the construction
activity. The tree survey must also depict the planned location of all proposed
trees to be planted or replanted on or near the subject property pursuant to
the tree replacement plan.
10.An action plan for the subject property, consisting of a listing of the trees on
the subject property, in chart form, that identifies each tree by tag number and
shows, for each tree, the following information: Species, size in dbh,
condition, form, percent of critical root zone saved, and the anticipated
damage, removal, tree protection measures, or other action to be taken
regarding each tree.
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11.Detailed specifications for maintenance and protection of protected trees and
for the maintenance and protection of trees other than protected trees that are
reasonably likely to be damaged or removed during implementation of the
proposed construction activity, including, without limitation, proposed
measures such as construction pruning, root pruning, critical root zone
protection, installation of a retaining wall or high visibility fencing, and
auguring of utility lines when auguring is determined by the City Manager or
his/her designee to be necessary to improve the chances of tree survival.
12.Detailed specifications for tree protection fencing on the subject property, to
be placed at a minimum: a) along the property frontage from property line to
property line to completely separate the construction activity area; and b)
around the critical root zone of each protected tree. These specifications must
also include the identification and clear delineation on the site plan of the
construction activity area and the tree protection area and their respective
perimeters.
SECTION 9: City Code Subsection 7-8-8-12, “Penalties”, of the Evanston City
Code of 2012, as amended, is hereby further amended to read as follows:
7-8-8-12. - PENALTIES.
Any person who neglects or refuses to comply with, violates, or assists in the violation
of any of the provisions of this Chapter, or any order, permit, or notice issued pursuant
hereto, will be subject to a fine of not less than one five hundred dollars ($1500.00), nor
more than one ten thousand five hundred dollars ($150010,000.00) for each violation.
Each tree which is removed or damaged will constitute a separate violation. Each day
any violation continues will constitute a distinct and separate violation. In addition to the
penalties provided in this Section, any damaged or removed tree must be replaced
pursuant to the tree replacement requirements of this Chapter.
SECTION 10: City Code Subsection 7-8-8-13, “Appendix A, Species Rating
Guide”, of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
7-8-8-13. - APPENDIX A, SPECIES RATING GUIDE.
The intent of this guide is to identify tree species by genetic quality and community
value and to assign them to a species group based on these two (2) criteria. The
species groups are noted as A, B, C, and D. Species group A is the most highly rated
group. Species group D is the lowest rated group and includes the tree species that are
not protected in this Section. The species rating guide is the basis for assessing the
relative value of trees to be protected and mitigated if they are damaged or removed.
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This guide represents the tree species that are considered to be the most common tree
species in the community. This guide is not an attempt to list all tree species that could
successfully grow in the community. In the event that the City Manager or his/her
designee encounters a tree species that is not listed in this rating guide, then it shall be
the responsibility of the City Manager or his/her designee to assign that tree species to
the appropriate species group.
SPECIES GROUP A
Canopy trees :
Cercidiphyllum japonicum Katsura tree
Understory/ornamental trees:
Malus spp. Crabapple
SPECIES GROUP B
Canopy trees.
Cercidiphyllum japonicum Katsura tree
Phellodendron amurense (male trees only)Amur corktree
Platanus occidentalis Sycamore
Ulmus rubra Red elm
Understory/ornamental trees.
Malus spp. Crabapple
Pyrus calleryana Callery pear
SPECIES GROUP C
Canopy trees.
Acer saccharinum Silver Maple
Platanus occidentalis Sycamore
Ulmus rubra Red elm
SPECIES GROUP D
Pyrus calleryana Callery pear
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
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OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 11: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 12: If any provision of this ordinance or application thereof to any
person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall
not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable 25-O-20 shall be in full force and effect after
its passage and approval.
SECTION 13: This ordinance shall be in full force and effect on April 1, 2020.
This ordinance shall not apply to any building permit applications filed prior to the
effective date.
SECTION 14: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Deputy City Attorney
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Memorandum
To: Honorable Mayor and Members of the City Council
From: Kimberly Richardson, Acting Assistant City Manager
CC: Kelley Gandurski, Corporate Counsel
Subject: Ordinance 18-O-20, Amending Title 1, Chapter 8, "City Manager"
Date: June 8, 2020
Recommended Action:
At the direction of Rules Committee, staff recommends City Council adoption of Ordinance
18-O-20, Amending Title 1, Chapter 8 “City Manager.”
Council Action:
For Introduction
Summary:
Ordinance 18-O-20 updates the City Code to match the City Council rules pertaining to the
removal of a City Manager. This update specifies that the removal of a City Manager
requires a vote of seven or more members of the City Council.
Legislative History:
This item was approved at the March 2, 2020 Rules Committee meeting.
Attachments:
18-O-20 Amending Title 1, Chapter 8, City Manager
R1.Page 284 of 286
1/10/20
18-O-20
AN ORDINANCE
Amending Title 1, Chapter 8 “City Manager”
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Title 1, Chapter 8, “City Manager,” of the
Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
1-8-1. - APPOINTMENT; TERM; OFFICE.
The City Council shall appoint a City Manager who shall be the administrative
head of the Municipal government and who shall be responsible for the efficient
administration of all departments of the City. The City Manager shall be appointed for
an indefinite term, as provided by 65 ILCS 5/5 -3-7 and appointed without regard to
his/her political beliefs and need not be a resident of the City when appointed.
The City Manager shall maintain an office in the Civic Center and shall spend
such time in the performance of his/her duties as may be required by the City Council.
The City Manager may, at any time, be removed from office by a majority vote of
seven or more of the members of the City Council.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or ot herwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
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~2~
SECTION 4: Ordinance 18-O-20 shall be in full force and effect after its
passage and approval.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2020
Adopted: ___________________, 2020
Approved:
__________________________, 2020
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Kelley Gandurski, Corporation Counsel
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