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02.24.20
AGENDA City Council Monday, February 24, 2020 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 7:00 PM Administration & Public Works begins at 6:00pm Planning & Development begins at 6:45pm City Council convenes at the conclusion of Planning & Development Page (I) ROLL CALL - BEGIN WITH ALDERMAN SUFFREDIN (II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS (III) CITY MANAGER PUBLIC ANNOUNCEMENTS Habitat Restoration (IV) COMMUNICATIONS: CITY CLERK Page 1 of 455 (V) PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non-agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers , fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) SPECIAL ORDERS OF BUSINESS SP1. Application for Appeal to the City Council of Preservation Commission Decision Denying Certificate of Appropriateness for 612 Judson Avenue to Replace Twenty One (21) Wood Windows with Vinyl Windows On February 10, 2020, City Council passed a motion to accept the appeal and set the date for the hearing on February 24, 2020. Motion approved 8-0. The City Council shall affirm, modify or reverse the decision of the Preservation Commission within forty-five (45) days of the date of approval of the motion to accept the appeal (no later than March 26, 2020). For Action Application for Appeal to the City Council of Preservation Commission Decision Denying Certificate of Appropriateness for 612 Judson Avenue 16 - 59 SP2. Sustainability Legislative Update Staff recommends City Council accept and place on file the Sustainability Legislative Update. For Action: Accept and Place on File Sustainability Legislative Update 60 - 61 Page 2 of 455 SP3. City Manager Recruitment Schedule The Acting Assistant City Manager recommends City Council discussion with Heidi Voorhees of GovHR regarding the proposed City Manager recruitment schedule. For Action: Accept and Place on File City Manager Recruitment Schedule 62 - 64 (VII) CONSENT AGENDA - CITY COUNCIL MINUTES M1. Approval of the Regular Minutes of the February 10, 2020 City Council Meeting Staff recommends City Council approval of the Regular Minutes of the February 10, 2020 City Council Meeting. For Action Draft City Council Minutes - February 10, 2020 65 - 76 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE - ALDERMAN RAINEY A1. Approval of the City of Evanston Payroll and Bills Staff recommends City Council approval of the City of Evanston Payroll for the period of January 20, 2020 through February 02, 2020 in the amount of $3,092,449.16 and Bills List for February 25, 2020 FY 2020 in the amount of $2,053,010.57. For Action Approval of the City of Evanston Payroll and Bills 77 - 102 A2. Approval of Funds to Cover Cost of Repairs to Vehicle #313, a Pierce Arrow XT Tiller (Ladder Fire Truck) for the Fire Department Staff recommends City Council approve payment in the amount of $41,770.46 to Global Emergency Products (1401 N Farnsworth Ave, Aurora, IL 60505) for cooling system repairs previously performed on a Pierce Arrow XT Tiller/Ladder Fire Engine (Vehicle #313) and additional repairs made at the same time to expedite the return of the vehicle to service in an optimal and safe condition. The Arrow XT TIller is used by the Fire Department, and is critical to continue necessary operations throughout the City. Funding will be from the Materials to Maintain Autos - Fleet Fund (Account 600.19.7710.65060) with a budget of $1,055,250.00, and a YTD balance of $988,442.12. For Action Approval of Funds to Cover Cost of Emergency Repairs to Vehicle #313, a Pierce Arrow XT Tiller (Ladder Fire Truck) for the Fire Department 103 - 115 Page 3 of 455 A3. Contract Award with Christopher B. Burke Engineering, Ltd, Inc. for the Oakton Street Corridor Improvement Study (RFP 19-66) Staff recommends that City Council authorize the City Manager to execute an agreement with Christopher B. Burke Engineering, Ltd (820 Davis Street, Suite 520, Evanston, IL 60201)) to provide engineering services for the Oakton Street Corridor Improvement Study (RFP 19-66) in the amount of $139,932.81. This project will be funded from the City’s Capital Improvement Program (CIP) 2019 General Obligation Bonds (Account 415.40.4119.62145-420012), which has an FY 2020 budget and a YTD balance of $175,000. For Action Oakton Street Corridor Improvement Study (RFP 19-66) Asbury Avenue to West City Limits Engineering Services Contract 116 - 132 A4. Contract Renewal Award with Herrera Landscape and Snow Removal, Inc. for 2020 Streetscape and Rain Garden Landscape Maintenance Services Staff recommends City Council authorize the City Manager to execute a contract renewal award to the low bidder, Herrera Landscape and Snow Removal, Inc.,(8836 Lincolnwood Drive, Evanston, IL 60203) for the 2020 Streetscape and Rain Garden Landscape Maintenance services in the amount of $56,920. Funding for this project will come from three accounts. $38,420 will be from the General Fund Greenways budget (Account 100.40.4330.62195, Landscape Maintenance Service), which has a total allocation of $142,000. The $15,500 in costs associated with the rain garden maintenance will be funded from the Sewer Fund budget (Account 515.40.4531.62461, Sewer Maintenance Contracts) which has a total allocation of $25,000. Lastly, the $3,000 allocated for plant replacements will come from a different line item in the Sewer Fund (Account 515.40.4531.65055, Materials to Maintain Improvements), which has an allocation of $5,000 for FY 2020. None of these three accounts have had any expenditures yet in FY 2020. For Action Contract Renewal Award with Herrera Landscape and Snow Removal, Inc. for 2020 Streetscape and Rain Garden Landscape Maintenance Services 133 - 134 Page 4 of 455 A5. Sole-Source Award of an Engineering Services Agreement with SmithGroup for City of Evanston Shoreline Condition Assessment Staff recommends City Council authorize the City Manager to execute a sole-source agreement to provide engineering services for the City of Evanston Shoreline Condition Assessment with SmithGroup (35 E. Wacker Drive, Suite 900, Chicago, IL 60601) in the amount of $74,500. Funding will be from the Capital Improvement Fund 2020 General Obligation Bonds Facilities Contingency Account (Account 415.40.4120.62145 - 520011). This line item has an approved FY 2020 budget of $300,000 with $282,042 remaining. For Action Sole-Source Award of an Engineering Services Agreement with SmithGroup for City of Evanston Shoreline Condition Assessment 135 - 144 A6. Contract Renewal Award with Cleanslate Chicago, LLC, for Park Mowing Services Staff recommends City Council authorize the City Manager to execute a contract renewal award to the low bidder, Cleanslate Chicago, LLC (1540 S. Ashland Ave., Suite 105, Chicago, IL, 60608) for 2020 Park Mowing Services in the amount of $25,417.78. Funding for this project is included in the proposed FY 2020 General Fund budget (Account 100.40.4330.62195), which has a total allocation of $142,000, and no expenditures yet in FY 2020. For Action Contract Renewal Award with Cleanslate Chicago, LLC, for Park Mowing Services 145 - 147 A7. Contract Renewal Award with Herrera Landscape and Snow Removal, Inc. for FY 2020 Tree Planting Services Staff recommends the City Council authorize the City Manager to execute a contract renewal award with Herrera Landscape and Snow Removal, Inc. (8836 Lincolnwood Drive, Evanston, IL 60203) for 2020 Tree Planting Services in an amount not to exceed $47,400. Funding for this project is from the FY 2020 General Fund budget (Account 100.40.4320.65005), which has a total allocation of $135,000, which has a YTD balance of $135,000. For Action Contract Renewal Award with Herrera Landscape and Snow Removal, Inc. for FY 2020 Tree Planting Services 148 - 149 Page 5 of 455 A8. One-year Contract Extension with Forward Space for the Office Furniture Supply Contract (RFP 16-65) Staff recommends City Council authorize the City Manager to execute a one-year extension for the Office Furniture Supply Contract (RFP 16-65) in the not-to-exceed amount of $70,000 with Forward Space (1142 N. North Branch Street, Chicago, IL 60642). The one-year extension will extend the contract completion date from December 31, 2019 to December 31, 2020. Funding is provided by individual departments through various annual budgets. For Action One-year Contract Extension with Forward Space for the Office Furniture Supply Contract (RFP 16-65) 150 - 152 A9. Change Order No. 1 to the Contract with Alfred Benesch & Company for Engineering Services for Downtown Transmission Main Rehabilitation Project Staff recommends City Council authorize the City Manager to execute Change Order No. 1 to the engineering contra ct for the 30-inch diameter downtown transmission main rehabilitation project (RFP 17 -06) with Alfred Benesch & Company in the amount of $99,954.00. This will increase the overall contract amount from $305,890.54 to $405,844.54. Funding for this change order will be provided from the Water Fund (Account 513.71.7330.62145 – 417006), which has an FY 2020 budget of $100,000.00, all of which is remaining. Staff is proposing to apply for a loan from the Illinois Environmental Protection Agency (IEPA) for the water main rehabilitation. If the loan is received, most of the engineering costs would be considered eligible for reimbursement under the loan. For Action Change Order No. 1 to the Contract with Alfred Benesch & Company for Engineering Services for Downtown Transmission Main Rehabilitation Project 153 - 156 A10. Resolution 15-R-20, Authorizing the City Manager to Submit an Application for the Cook County Animal Shelter Grant Staff recommends City Council adoption of Resolution 15 -R-20 authorizing the City Manager to submit an application for the Coo k County Animal Shelter Grant from Cook County for construction of an improvement project for the Evanston Animal Shelter building. Cook County has funded the Animal Shelter Grant Program at $8,000,000 to likely be disbursed to two or more animal shelters for capital improvements. Additional funding information is included below. For Action Resolution 15-R-20, Authorizing the City Manager to Submit an Application for the Cook County Animal Shelter Grant 157 - 176 Page 6 of 455 A11. Resolution 17-R-20, Authorizing the City Manager to Execute an Agreement With Fire Recovery USA for Emergency Billing Services Staff recommends City Council adoption of Resolution 17-R-20, authorizing the City Manager to execute an agreement with Fire Recovery USA for emergency billing services.Under the agreement Fire Recovery USA would collect a 20% portion of all monies they work to collect on the City's behalf for emergency service claims. Projected emergency incident cost recovery forecast for 2020 -2022 is $75,000- $150,000 annually. This would result in a payment to Fire Recovery USA of $15,000-30,000 annually. For Action Resolution 17-R-20, Authorizing the City Manager to Execute an Agreement With Fire Recovery USA for Emergency Billing Services 177 - 193 A12. Resolution 18-R-20, Authorizing the City Manager to Commit Matching Funds for Participation with the Illinois Department of Transportation for the Howard Street Resurfacing and other Capital Improvements Projects and to Sign Amendments to the Project Scope Staff recommends adoption of Resolution 18-R-20, Authorizing the City Manager to Commit Matching Funds for Participation with the Illinois Department of Transportation for the Howard Street Resurfacing and other Capital Improvements Projects and to Sign Amendments to the Project Scope. Funding will be provided as follows: $898,000 in 2020 General Obligation Bond funds; $1,691,384 in 2021 General Obligation Bond funds; $1,518,487 from the Water Fund; $535,275 from the Sewer Fund; $6,556,874 in federal Surface Transportation Program grant funds; and $250,000 from the City of Chicago transferred directly to the City of Evanston. For Action Resolution 18-R-20, Authorizing the City Manager to Commit Matching Funds for Howard Street Resurfacing 194 - 197 Page 7 of 455 A13. Resolution 19-R-20, Authorizing the City Manager to Sign an Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code for Improvements to Various Evanston Streets Staff recommends City Council adoption of Resolution 19-R-20, Authorizing the City Manager to Sign an Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code for Improvements to Various Evanston Streets. Funding will be provided from the Motor Fuel Tax Fund, which has a total FY 2020 budget of $3,232,400. $1,400,000 of this fund is allocated for street improvements (Account 200.40.5100.65515 – 420007). For Action Resolution 19-R-20, Authorizing the City Manager to Sign an IDOT Resolution for Improvement to Various Evanston Streets 198 - 206 A14. Resolution 20-R-20, Authorizing the City Manager to Submit an Application for Surface Transportation Program Funds From the North Shore Council of Mayors for Green Bay Road Improvements from McCormick Boulevard to Isabella Street Staff recommends City Council adoption of Resolution 20-R-20, authorizing the City Manager to submit an application for Surface Transportation Program Funds From the North Shore Council of Mayors for Green Bay Road Improvements from McCormick Boulevard to Isabella Street. The Surface Transportation Program funds 70% of the engineering and construction project cost, and the remaining 30% of the funding must be provided by the local municipality. For this project, the total remaining engineering and construction costs are estimated at $4,986,700. Of this, the City of Evanston will be responsible for $1,495,990, which will need to be budgeted in future years in the Capital Improvement Fund. For Action Resolution 20-R-20, Authorizing the City Manager to Submit an Application for Surface Transportation Program Funds From the North Shore Council of Mayors 207 - 211 Page 8 of 455 A15. Resolution 21-R-20, Lovelace Park Illinois Bicycle Path Grant Application Staff recommends approval of Resolution 21-R-20, authorizing the City Manager to submit a Grant Application for state funding through the Illinois Bicycle Path Grant Program to the Illinois Department of Natural Resources (IDNR) for the Lovelace Park Bike Path Renovation Project. If awarded, funding for this project will be as follows: $50,000 from 2020 GO Bond (Account Number 415.40.4120.65515 -520006), $150,000 from 2020 Good Neighbor Fund (Account Number 415.40.4219.65515 - 520006), and $200,000 from the IDNR grant. For Action Resolution 21-R-20, Lovelace Park Illinois Bicycle Path Grant Application 212 - 215 A16. Ordinance 19-O-20, Amending Title 10, Chapter 11, Section 10 “Limited Parking” and Section 12 “Parking Zones” Amending Parking on Central Street and Hurd Avenue The Transportation & Parking Committee and staff, pursuant to Alderman Suffredin’s request, recommends City Council adoption of Ordinance 19-O-20, amending Title 10, Chapter 11, Section 10 (Limited Parking) and Section 12 (Parking Zones) of the City Code for portions of Hurd Avenue and Central Street to allow for four (4) hour parking. Hurd Avenue parking will remain free, and Central Street from Hurd Avenue to Central Park Avenue will be amended to allow for four (4) hour paid parking. This item was held by Alderman Suffredin at the February 10, 2020 Administration and Public Works Committee ("APW") meeting. Alderman Suffredin requests the item now be tabled at the February 24, 2020 APW meeting until after the Parking Study has been completed in September 2020. For Introduction Ordinance 19-O-20, Amending Title 10, Chapter 11, Section 10 “Limited Parking” and Section 12 “Parking Zones” Amending Parking on Central Street and Hurd 216 - 221 Page 9 of 455 A17. Ordinance 21-O-20, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1525 Staff recommends City Council adoption of Ordinance 21 -O-20, allowing the construction of a local improvement known as Evanston Special Assessment No. 1525, the alley north of Central Street and east of Ridge Avenue through the Special Assessment Process . Funding will be from the Capital Improvement Program (CIP) 2020 General Obligation Bonds (Account 415.40.4120.65515 – 420002), in the amount of $250,000; and the Special Assessment Funds (Account 420.40.6000.65515 – 420002), in the amount of $293,720. For Introduction Ordinance 21-O-20, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1525 222 - 229 A18. Ordinance 24-O-20, Amending Section 7-2-9-3 Sidewalks to be Cleared of Snow, Ice, Dirt, and Weeds Staff recommends City Council adoption of Ordinance 24-O-20, “Amending Section 7-2-9-3 Sidewalks to be Clear of Snow, Ice, Dirt, and Weeds", which will require snow and ice removal for any winter weather accumulation. For Action Ordinance 24-O-20, Amending Section 7-2-9-3 Sidewalks to be Cleared of Snow, Ice, Dirt, and Weeds 230 - 238 (IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE - ALDERMAN SUFFREDIN P1. Approval of Vacation Rental License for a Property that is not Owner-Occupied, 2723 Noyes St. Staff recommends approval of a Vacation Rental License that is not owner-occupied, for the single family residence at 2723 Noyes St. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action Approval of Vacation Rental License for a Property that is not Owner - Occupied, 2723 Noyes St. 239 - 259 Page 10 of 455 P2. Ordinances 29-O-20 and 30-O-20, Creation of R5a Zoning District and Emerson Street Map Amendment Plan Commission recommends denial of a Zoning Ordinance text amendment to create a new zoning district, R5a General Residential, and a map amendment to rezone the properties north of Emerson Street roughly between Asbury Avenue to the east, Gilbert Park and former Mayfair railroad property to the west, and the block north of Foster Street to the north from the existing R5 General Residential District to the new R5a Zoning District. The rezoning is primarily intended to reduce the height limit to better align with the existing lower height residential buildings in the area while avoiding creation of nonconforming uses. For Introduction Ordinances 29-O-20 and 30-O-20, Creation of R5a Zoning District and Emerson Street Map Amendment 260 - 304 P3. Ordinance 31-O-20, Amending Title 6, Cannabis Regulations Plan Commission and Staff recommend approval of a text amendment to the Zoning Ordinance to establish definitions and provisions for additional cannabis uses such as cannabis growers, infusers, processing organizations, transporters, etc. within the City’s zoning districts. Ordinance 31-O-20 has been written to be expansive following the Planning and Development Committee discussion. The Committee should review the list of uses and districts and consider whether they are appropriate. For Introduction Ordinance 31-O-20, Amending Title 6, Cannabis Regulations 305 - 352 P4. Ordinance 23-O-20 Amending Title 6, Cannabis Dispensary Distance Requirements Plan Commission and staff recommend approval of a text amendment to the Zoning Ordinance to revise the distance requirement between cannabis dispensaries and pre-existing public or private educational institutions that are elementary, middle, or high schools. For Action Ordinance 23-O-20 Amending Title 6, Cannabis Dispensary Distance Requirements 353 - 358 Page 11 of 455 P5. Ordinance 166-O-19, Granting a Special Use for an Educational Institution - Private, and a Religious Institution, St. Athanasius School and Parish, to Expand Off-Street Parking in the R1 Single Family Residential District The Zoning Board of Appeals recommends denial and staff recommends City Council adoption of Ordinance 166-O-19 granting special use approval for an Educational Institution - Private, and Religious Institution, St. Athanasius School and Parish, to expand off - street parking at 2503 Eastwood Ave./2510 Ashland Ave./1615 Lincoln St. in the R1 Single Family Residential District. The Zoning Board of Appeals found the proposal does not meet all of the Standards for a special use in this district, specifically, the proposed parking expansion would increase the negative cumulative impact on the surrounding residential neighborhood, and may interfere with or diminish the value of property in the neighborhood. Following the ZBA hearing, the applica nt submitted a modified traffic circulation plan and parking and operations summary that will mitigate the impact on the surrounding residential neighborhood. For Action Ordinance 166-O-19, Granting a Special Use for an Educational Institution - Private, and a Religious Institution, St. Athanasius School and Parish 359 - 393 P6. Ordinance 3-O-20 Granting Major Zoning Relief for Parking to Retain a Basement Dwelling Unit at 2008 Harrison St. The Zoning Board of Appeals and staff recommend adoption of Ordinance 3-O-20, granting major zoning relief for 4 parking spaces where 7 parking spaces are required, to allow the retention of a basement dwelling unit in the R5 General Residential District and the oCSC Central Street Overlay District. The applicant has complied with all zoning requirements and meets all of the standards for major variations for this district. For Action Ordinance 3-O-20 Granting Major Zoning Relief for Parking to Retain a Basement Dwelling Unit at 2008 Harrison St. 394 - 408 Page 12 of 455 P7. Ordinance 25-O-20, Amending Title 7, Chapter 8, Section 8 “Tree Preservation” Staff recommends City Council adoption of Ordinance 25 -O-20 amending the Tree Preservation Ordinance (7-8-8) to apply to trees 25 inches in diameter at breast height (dbh) and larger (20 inches dbh or larger for Oak and Hickory species) on private property when improvements are proposed that are classified as new construction or those that would increase the amount of impervious surface by more than 600 square feet. For Action Ordinance 25-O-20, Amending Title 7, Chapter 8, Section 8 “Tree Preservation” 409 - 427 PD1. Discussion of Potential Amendments to the Zoning Ordinance to Reduce Process for Variations and to Clarify Existing Zoning Regulations Staff seeks feedback from the Planning & Development Committee on proposed text amendments to the Zoning Ordinance prior to preparing materials for the Plan Commission's public hearings on the matters. For Discussion Discussion of Potential Amendments to the Zoning Ordinance to Reduce Process for Variations and to Clarify Existing Zoning Regulations 428 - 431 (X) CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE - ALDERMAN RAINEY ED1. Ordinance 28-O-20, Amending Portions of City Code Sections to Remove the Requirement for Business Licenses and Implement a Business Registration Program The Economic Development Committee and staff recommend adoption of Ordinance 28-O-20, Amending Portions of City Code Sections to Remove the Requirement for Business Licenses and Implement a Business Registration Program, amending Title 3, “Business Regulations,” Chapters 1, 5, 6, and 27, and eliminating Chapters 13, 15, and 21, and amending Title 4, Chapter 2, Section 3, "Building Contractors." These changes will replace business licenses with a business registration program for all for-profit entities operating, including state-licensed businesses. Home-based businesses will also be required to register but will not be charged an annual registration fee. For Introduction Ordinance 28-O-20, Amending Portions of City Code Sections to Remove the Requirement for Business Licenses and Implement a Business Registration Program 432 - 454 Page 13 of 455 (XI) APPOINTMENTS APP1. Approval of Boards, Commissions and Committee Appointments The Mayor Pro Tem, Alderman Fleming recommends City Council approval for temporary appointments to the Board of Ethics to fill vacancies in order to complete the review of current complaints under the previous City Code: Clark Chipman and Carrie Von Hoff For Action Approval of Boards, Commissions and Committee Appointments 455 (XII) CALL OF THE WARDS (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (XIII) EXECUTIVE SESSION (XIV) ADJOURNMENT Page 14 of 455 (XV) UPCOMING ALDERMANIC COMMITTEE MEETINGS DATE TIME BOARD/COMMITTEE/COMMISSION 2/26/2020 7:30PM Economic Development Committee - CANCELLED 3/2/2020 6:00PM Rules Committee 3/2/2020 7:00PM Human Services Committee 3/5/2020 7:00PM Housing & Homelessness Commission - CANCELLED 3/6/2020 12:00PM Reparations Subcommittee 3/9/2020 6:00PM Administration & Public Works/Planning and Development/City Council 3/12/2020 6:30PM Environment Board 3/12/2020 7:00PM Mental Health Board 3/13/2020 10:45AM Mayor’s State of the City Luncheon 3/16/2020 6:00PM City Council 3/17/2020 7:00PM Housing & Community Development Act Committee 3/18/2020 6:30PM Minority, Women & Evanston Business Enterprise Development Committee 3/19/2020 6:30PM Equity & Empowerment Commission 3/20/2020 12:00PM Reparations Subcommittee 3/23/2020 6:00PM Administration & Public Works/Planning and Development/City Council 3/25/2020 7:30PM Economic Development Committee Page 15 of 455 Memorandum To: Honorable Mayor and Members of the City Council From: Carlos Ruiz, Senior Planner/Preservation Coordinator CC: Johanna Leonard, Director of Community Development; Scott Mangum, Planning and Zoning Manager Subject: Application for Appeal to the City Council of Preservation Commission Decision Denying Certificate of Appropriateness for 612 Judson Avenue to Replace Twenty One (21) Wood Windows with Vinyl Windows Date: February 24, 2020 Recommended Action: On February 10, 2020, City Council passed a motion to accept the appeal and set the date for the hearing on February 24, 2020. Motion approved 8 -0. The City Council shall affirm, modify or reverse the decision of the Preservation Commission within forty-five (45) days of the date of approval of the motion to accept the appeal (no later than March 26, 2020). Council Action: For Action Summary: On January 14, 2020, Rada Portzer (owner) presented to the Preservation Commission an application for the replacement of twenty-one (21) wood windows with vinyl windows at 612 Judson Avenue, a contributing structure within the Lakeshore Historic District. The Preservation Commission voted 0 ayes, 9 nays, on a motion to issue a Certificate of Appropriateness (COA) for the replacement of twenty-one (21) existing double-hung windows with vinyl windows with grills between the panes of glass. Standards [of alteration] 1 -10 are applicable. The motion failed. The Commission determined that principally the following standards of alteration were no t met, 2-8-9 (A): 5 Distinctive stylistic features, materials, finishes, examples of skilled craftsmanship or examples of distinctive construction techniques that characterize a property, structure, site or object shall be treated with sensitivity, and 6. Deteriorated architectural features shall be repaired rather than replaced, wherever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture and other visual qualitie s. Repair or SP1.Page 16 of 455 replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from other structures or objects. The Commission also determined that one standard out of ten was met, 2-8-9 (A): 2. The distinguishing original qualities or character of a property, structure, site or object and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features shall be avoided whenever possible except when retention represents a hazardous or dangerous condition. Pursuant to City Code Subsection 2-8-8(G), "Appeals," the City Council may make a motion to accept the application for appeal and subsequently affirm, modify or reverse the decision of the Commission within forty-five (45) days. Legislative History: • February 10, 2020, City Council meeting, motion made to hear the appeal and set the date for the Council meeting on February 24, 2020. Motion approved 8 -0. • January 14, 2020 - Rada Portzer presented the application to replace existing wood windows with vinyl windows. The Preservation Commission denied the COA. Link to Preservation Packet. Alternatives: The applicant could submit a revised COA application for the replacement of the existing wood windows with all wood or aluminum-clad wood windows (to meet standards 2-8-9 (A) 5 and 6), and match the existing windows exterior dimensions and profiles as visible from the street or the public way. Attachments: 612 Judson Ave Application for Appeal, including Notice of Denial Letter to Joel and Rada Portzer, January 21, 2020 612 Judson Ave January 14, 2020 EPC Minutes Excerpt 612 Judson Ave Findings signed Page 2 of 44 SP1.Page 17 of 455 m.:<ocm_.m9:2Em:os3m_.2mmooa.<0:Sam»m_mo2.63:msm=.am<=mmazo3_.:1_._m amam?mvman.maanmmm2Emossmzmv36oo_d_cmmmam_=._m_.o:<2:um_.mo:m__So<<_mn_nm2ammmao:_.moo.dm wumnsma.22.6mm.am<:. m._mEmmagma»u_.oum:<mam<m:m.o:_.m:a_.=m_.x.~<mmD.zo? 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Immizm-o_.mvmmn:-n:m__m:omn_3q_<acm_m 3m<mnnmmmm:<o."Hym 38¢::3_umG .3 :5 c3n_E_.m 2:05:j.<UV.nm___:mEm8:- .._.mmmama:13.mm_,<_nm3 _-moo-md-mmwo.Page 34 of 44SP1.Page 49 of 455 Page 35 of 44SP1.Page 50 of 455 Page 36 of 44SP1.Page 51 of 455 Page 37 of 44SP1.Page 52 of 455 DRAFT NO T YET APPROVED Page 1 of 5 EVANSTON PRESERVATION COMMISSION Tues day, January 14, 2020, 7:0 0 P.M. Morton Civic Center, 2100 Ridge Avenue Room 2800 James C. Lytle Council Chambers MINUTES (EXCERPT) Members Present: Beth Bodan, Elliott Dudnik, Julie Hacker, Ken Itle, Jamie Morris, Suzi Reinhold, Mark Simon, Tim Schmitt, and Aleca Sullivan Members Absent: Robert Bady Staff Present: Scott Mangum, Planning & Zoning Manager Carlos Ruiz, Preservation Coordinator Presiding Member: Mark Simon, Chair 1. CALL TO ORDER / DECLARATION OF QUORUM 3. NEW BUSINESS A. 612 Judson Ave. Case # 20PRES -0001 - Joel and Rada Portzer apply for a Certificate of Appropriateness for the replacement of 21 existing double -hung wood windows (in different divided light configurations) with doub le-hung vinyl windows with grilles between the panes of glass (6 on the north side elevation; 13 on the south side elevation; and 2 on the west rear elevation. The front elevation wood windows on the east façade will remain. Applicable standards: [Alteration 1-10] Rada Portzer presented the application as follows: They bought the house and had agreed to restore the wood windows While restoring the windows they found lead paint in the jams. They spent $16K trying to encapsulate the lead paint. However, it does not work on high friction areas. Her husband, Joel, has been exposed to lead dust poisoning They proposed to keep intact the six (6) front wood windows, with the interior Indow Window insert (to isolate the lead paint) They had unexpected s ignificant expenses on things that did not appear in the inspection They proposed vinyl replacement windows, in black color to resemble aluminum - clad windows . The dimensions of the vinyl windows are close to the existing double- hung wood windows Page 38 of 44 SP1.Page 53 of 455 Page 2 of 5 The windows on the east (front façade) are visible from the street, the oval window on the north and s outh side facades of the house are visible from the street, and the west rear façade is visible from the alley. The front east façade storms windows were restored. The north side façade oval window will remain. The south façade sunroom aluminum windows will remain. There is the option of interior grids for the proposed replacement windows (3/1, the number of lights per sash) common in Craftsman-style houses . The other option is no grids at all or keeping the existing window configurations as close as possible to the existing windows . Commission’s comments/questions : Commissioner Hacker asked about the window muntins (grids). R. Portzer said the muntins are between the two panes of glass. Commissioner Hacker said there is a very different reading of a window with muntins between the glass because of the reflection. R. Portzer said that she would be willing to work with t he Commission about the muntins . The proportions of the vinyl windows are very close to the existing windows Commissioner Sc hmitt asked about the selected replacement windows. R. Portzer said that it is the ClimateGuard Ultraview vinyl window Commissioner Reinhold appreciated the window elevations provided with the application. She said that typically the Commission sees a section drawing of the existing window, showing the profiles of the window on the exterior. It would be helpful to see the profile of the replacement window, side by side with the existing window, and with dimensions . She added that vinyl windows are not typically approved in a historic district. Aluminum clad wood windows would be approved Commissioner Hacker said that she understands the cost implications. For her , is hard to approve vinyl windows, because it would set a precedent. The standards for review state: “repair, rather than replace,” understanding it is costly and not always possible. Also, the grid inside will not look like the existing windows . She suggested encapsulating the lead particles with paint. R. Portzer said the house was severely neglected. She could not live in the house with dust flying and her toddler crawling into it. Her husband has lead in his system ; he tested 4.2; one needs treatment at 5. They were told by the former owner and the realtor that they only have to keep the front windows. They paid 5,200K to have the windows mechanically repaired. The lead in the jams is something that cannot be removed. The lowest cost for aluminum-clad windows is 39,550K. They don't have that money. Commissioner Dudnik asked if the paint stripping contractor is complying with the EPA regulations. R. Portzer said, yes Commissioner Hacker said the longevity of vinyl windows is not good. The Commission cannot make decisions based on cost issues Commissioner Schmitt mentioned the Economic Hardship process Chair Simon said that Economic Hardship is when the denial of the COA resulted in the denial of all reasonable use and return from the property Commissioner Itle said that nowhere in the standards does it talk about cost. The Page 39 of 44 SP1.Page 54 of 455 Page 3 of 5 economic hardship provision is in the ordinance if something is uneconomical and rendering a family home unfit for human habitation. He does not think that vinyl windows substituting for wood windows meet the standards. Nor putting a grid between the glass meets the standards in terms of recreating the appearance of a divided light historic window. The Commission insists on the applied exterior muntin grille to give that appearance. He also asked to reconsider the pattern of which window is divided in which way throughout. The front façade windows are the model, and that should be used going forward. The 3/1 muntin pattern is no t appropriate. The 2/2 seems to be the historic model Commission’s discussion: Chair Simon agreed with Commissioner Itle in terms of the special features of the wood windows . However, considering the cost, the higher expectation for wood or clad wood windows seems extreme with the fact that the front elevation windows would be preserved and are the most visible. He would reluctantly be willing to approve the vinyl windows if the issues raised by Commissioner Itle were addressed Commissioner Hacker said that someone could claim in the future that the Commission accepted vinyl windows. Suddenly, the quality of the house is diminished with replacement vinyl windows. The Commission is not supposed to look at the income of applicants Commissioner Sullivan was concerned about setting a precedent, notwithstanding the issue of lead paint. Accepting vinyl windows in historic districts would be a huge precedent. As much as she understands and feels the predicament, she did not believe that it’s something the Commission could apply equally across, and make an objective decision Commissioner Schmitt said the Commission could not make an objective decision and there are no standards that speak to the issue of cost, and that is the reason why the economic hardship provision exists Commissioner Dudnik referred to s tandard 10 because potentially the vinyl windows could be removed and replaced, it could be used as a rationale for vinyl windows . Commissioner Hacker disagreed Applicant’s comments: Rada Portzer said that aluminum -clad was approved at some point in time. She did not think that a vinyl window is visually different from an aluminum -clad window, as far as the frame is concerned. She was willing to leave out the muntins. There is a significant health risk to keeping the existing windows with two children and the family that are at risk for lead poisoning, if the existing windows are kept. If she can't replace the windows, she does not know how she could move her family into the home. There is a significant difference in adults living in the home and using the windows, and there is a significantly different situation when children are living in the home. If the Commission says no, she does not have another alternative In response to Commissioner Reinhold's question about t he side elevations and visibility of the windows, R. Portzer said that one can only see the front and a part of Page 40 of 44 SP1.Page 55 of 455 Page 4 of 5 the south elevation. Fifteen (15) windows are not visible from a public way, out of twenty-four (24). Commissioner Hacker said that one can see the house obliquely, and that is considered seeing the house from a public way. Perhaps if they were discussing basement windows would be different. One can see the facades Commission’s findings: Commissioner Bodan said the standards allow the replacemen t of windows because there is a hazard and a dangerous condition. What she is having trouble is with the vinyl material. She understood the predicament because she went through the same four years ago. The standards require a certain product or a certain m aterial to be used and the proposed vinyl windows do not meet that standard. She recommended c onsidering a different strategy to meet the standards . Commissioner Itle made a motion to issue a COA for 612 Judson Avenue for the replacement of twenty-one (21) existing double-hung windows with vinyl windows with grills between the panes of glass. Standards [of alteration] 1-10 are applicable, seconded by Commissioner Reinhold. The motion failed. Vote: 0 ayes, 9 nays. The Commission determined that principally the following standards of alteration were not met, 2-8-9 (A): Chair Simon: Standard 6. Deteriorated architectural features shall be repaired rather than replaced, wherever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from other structures or objects. Commissioner Itle: Standard 5. Distinctive stylistic features, materials, finishes, examples of skilled craftsmanship or examples of distinctive construction techniques that characterize a property, structure, site or object shall be treated with sensitivity. Commissioner Bodan: The application meets standard 2. The distinguishing original qualities or character of a property, s tructure, site or object and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features shall be avoided whenever possible except when retention represents a hazardous or dangerous condition. 7. ADJOURNMENT The meeting was adjourned at 10 pm, on January 14, 2020. Respectfully submitted, Page 41 of 44 SP1.Page 56 of 455 Page 5 of 5 Carlos D. Ruiz Senior Planner/Preservation Coordinator Next Meeting: TUESDAY, February 11, 2020, at 7:00 P.M. (Subject to change) Page 42 of 44 SP1.Page 57 of 455 (Ord.29-O-18)2-8-9 (A)STANDARDS FOR REVIEW OF ALTERATION .Building/Structure Description:Address"612 Judson Avenue House originally built in 1873 (circa)as an ltalianate. Landmark:El Yes x No Front gable with north and south side 2-story gable bays;segmental arch window openings on front facade;historic entry with segmental arch transom;2/2 vertical wood windows;?rst story projecting window bay on south elevation;2nd story oval window on north elevation. Within Historic District:)__(Yes 1:]No If Yesz?Lakeshore El Ridge El Thematic El Local Northeast Evanston Contributing:_)_(_YesD No Describe Proposed Project: Case #ZOPRES-0001 -Joel and Rada Portzer apply for a Certi?cate ofAppropriateness for the replacement of21 existing double-hung wood windows (in different divided light con?gurations)with double-hung \n‘ny|windows with grilles between the panes of glass (6 on the north side elevation;13 on the south side elevation;and 2 on the west rear elevation.The front elevation wood windows on the east facadewillremain.Applicable standards:[Alteration1-10] In considering an application for a certificate of appropriateness for alterationthe Commission shall consider only the following general standards,specific design guidelines,if any,accompanying the ordinance designating the landmark or district,and the standards included in Subsection (E)of this Section.Nothing in this Chapter shall be construed to prevent ordinary maintenance or repairs that do not involve a change of design,material,or the exterior architectural appearance of a property,structure,site or objectas long as the prescribed review procedures are followed. Standard Project MeetsSTANDARDSAppliesStandard to Project .Every reasonable effort shall be made to adapt the property,structure, site or object in a mannerthat requires minimal alteration of the property, structure,site or object and its environment. 2.The distinguishing original qualities or characterofa property,structure,x Yes [3 No x es [3 N0 site or object and its environment shall not be destroyed.The removal or "'" alteration of any historic material or distinctive architectural features shall be avoided whenever possible except when retention represents a hazardous or dangerous condition. 3.All properties,structures,sites and objects shall be recognized as X yes [1 No products oftheir own time.Alterations to sites,buildings,structures,or T objects that have no historic basis shall be discouraged. El Yes D No 4.Changes that may have taken place in the course oftime are evidence of the history and development ofa property,structure,site or objectand its environment.These changes may have acquired significance in their ovm right,and this significance shall be recognized and respected. .Distinctive stylistic features,materials,finishes,examples of skilled craftsmanship,or examples of distinctive construction techniques that characterize a property,structure,site or objectshall be treated with sensitivity. 2(_YesC No C]Yes_)_(_No (Next page) Page 43 of 44 SP1.Page 58 of 455 St d d P 'tM tSTANDARDSA?,'.',nZ;"§ffa‘i.da§?S to Project 6.Deteriorated architectural features shall be repaired rather than replaced,X yes No yes X N wherever possible.In the event replacement is necessary,the new ‘' material should match the material being replaced in composition,design, color,texture and other visual qualities.Repair or replacement of missing architectural features should be based on accurate duplications of features,substantiated by historic,physical,or pictorial evidence rather than on conjectural designs or the availability of differentarchitectural elements from other structures or objects. 7.The surface cleaning of buildings,structures or objects shall be X yes [3 No [:1 yes E]No undertaken with the gentlest means possible.Treatment methods that " will cause damage to the historic materials ofthe structure,site,or object_must not be used. 8.Every reasonable effort shall be made to protect and preserve Darchaeologicalresourcesaffectedby,or adjacent to,any project..)$Yes 3 N0 E Yes No 9.innovative design for alterations to existing properties shall not be X Yes j No [__|yes No discouraged when such alterations do not destroy significant historic,‘ cultural,architectural or archaeological material,and such design is compatible with the features,size,scale,proportion,massing,color, material and character ofthe property,neighborhood and environment. 10.Wherever possible,alterations to structures and objects shall be done in 5 Yes 3 No Yes No such a manner that if such alterations were to be removed in the future, the essential form and integrity ofthe structure would be unimpaired. ommission s Fin ingd ommentsIReoommendations: Findings: Commissioner ltle made a motion to issue a COA for 612 Judson Avenue for the replacement of twenty —one (21)existing double-hung windows with vinylwindows with grills between the panes ofglass.Standards [of alteration]1-10 are applicable.The motion failed,seconded by Commissioner Reinhold.Vote:0 ayes,9 nays. The Commission determined that principally the following standards of alteration were not met,2-8-9 (A): 5 Distinctive stylistic features,materials,?nishes,examples ofskilled craftsmanship or examples of distinctive construction techniques that characterize a property,structure,site or object shall be treated with sensitivity,and 6.Deteriorated architectural features shall be repaired ratherthan replaced,wherever possible.In the event replacement is necessary,the new material should match the material being replaced in composition,design,color,texture and other visual qualities.Repair or replacement of missing architectural features should be based on accurate duplications of features,substantiated by historic,physical,or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from other structures or objects. The Commission also determined that one standard out of ten was met,2-8-9 (A) 2.The distinguishing originalqualities or character ofa property,structure,site or object and its environment shall not be destroyed.The removal or alteration of any historic material or distinctive architectural features shall be avoided whenever possible except when retention represents a hazardous or dangerous condition. Recommendation:The applicant could submit a revised COA application for the replacement of the existing wood windows with all wood or aluminum—clad wood windows (to meet standards 2-8-9 (A)5 and 6),and match the existing windows exterior dimensions and pro?les as visible from the street or the public way. CHAIR:Mark Simon Project Approved:Yes 5 @ Date:January 14,2020 Vote:_0_Ayes;_9__Nays;_O___Abstaining /L/,,, Page 44 of 44 SP1.Page 59 of 455 Memorandum To: Honorable Mayor and Members of the City Council From: Kumar Jensen, Chief Sustainability & Resilience Officer CC: Erika Storlie, Interim City Manager and Kimberly Richardson, Acting Assistant City Manager Subject: Sustainability Legislative Update Date: February 24, 2020 Recommended Action: Staff recommends City Council accept and place on file the Sustainability Legislative Update. Council Action: For Action: Accept and Place on File Summary: In 2018, the City Council unanimously approved the Climate Action and Resilience Plan (CARP) to set Evanston on a path towards strategically preparing for the impacts of the climate crisis. In order to make meaningful progress on the goals laid out in the plan staff are sharing a list of eight policies that make up the CARP Legislative Agenda for 2020. These policies are ones that staff will be prioritizing in developing and bringing back to City Council prior to the end of 2020. This list is not exhaustive, there are other programs, projects and policies that are under development by staff and relevant Boards, Committees and Commissions as well. The eight policies that are included in this agenda are indicated below with a very brief description of each included: 1. Phase out the use of single use plastics a. postand food on primarily Focusing service -plastic like items consumer utensils, plastic bags, Styrofoam containers, etc. Eliminating single use plastics can reduce demand for petroleum, reduce recycling contamination and reduce waste and litter overall. 2. Require large buildings reduce emissions a. In Evanston, 80% of the community’s greenhouse gas emissions come from existing buildings. Reducing natural gas and electricity consumption in buildings could reduce utility bills and improve air quality and comfort. 3. Universal Compost and Recycling Access SP2.Page 60 of 455 a. Evanston currently has a 23% community diversion (recycling and composting) rate. Not all Evanston organizations and residents have equal access to recycling and composting. A universal access ordinance would make it so all residents and organizations have equal access to service. 4. Environmental Justice Resolution a. The siting of both negative environmental (factories, bus barns, etc.) and positive hihas features, etc.) space, green (parks, water storically disproportionately negatively impacted black and low income communities. An Environmental Justice Resolution seeks to begin the process of acknowledging that harm and taking steps to prevent it in the future and correct historical inequities. 5. Renegotiate Franchise Electric Agreement a. Evanston has a 5-year agreement with ComEd allowing them to maintain their infrastructure in the public right of way in exchange for no cost electricity to the City. better seek This an presents agreement opportunity with alignment Evanston’s energy and climate goals with ComEd’s. 6. Update Electric Aggregation Program a. Evanston has maintained a municipal electric aggregation program for just under 10 years which has allowed the City to indirectly support purchasing renewable energy for all residential participants (roughly 80% of Evanston). The program is due for updates to pursue additional consumer protections, direct purchases in renewable energy and more competitive prices. 7. Limit Natural Gas in New Buildings a. Roughly 40% of Evanston’s greenhouse gases come from the burning of natural gas in buildings for heating and cooking. Burning gas in buildings contributes to fire risk and decreases indoor air quality. Natural gas use needs to be limited in new construction and reduced in existing buildings. 8. Create Guidelines for Electric Vehicle Charging a. The City owns half a dozen electric vehicle charging stations and there are more than a dozen additional stations in the community. In order to support the transition to electric vehicle the City needs a policy strategy and guidelines for charging infrastructure in the community. Page 2 of 2 SP2.Page 61 of 455 Memorandum To: Honorable Mayor and Members of the City Council From: Kimberly Richardson, Deputy City Manager Subject: City Manager Recruitment Schedule Date: February 24, 2020 Recommended Action: The Acting Assistant City Manager recommends City Council discussion with Heidi Voorhees of GovHR regarding the proposed City Manager recruitment schedule. Council Action: For Action: Accept and Place on File Summary: The proposed City Manager recruitment schedule is attached. Attachments: Evanston City Manager Proposed Recruitment Schedule SP3.Page 62 of 455 63 0 Dundee Road, Suite 130, Northbrook, IL 60062 Local: 847.380.3240 Toll Free: 855.68GovHR (855.684.6847) Fax: 866.401.3100 GovHRUSA.com EXECUTIVE RECRUITMENT INTERIM STAFFING MANAGEMENT AND HUMAN RES OURCE CONSULTING City of Evanston, Illinois City Manager Recruitment and Selection Process Proposed Process and Schedule Week of March 9 Consultants meet with City of Evanston elected officials, staff, public and other stakeholders to understand their expectations for the City Manager position. Meetings can include general public meetings in two evenings, one on one meetings with elected officials, focus groups with representatives from the business community, faith community, non-profits, service organizations, environmental and sustainability stakeholders, University, school districts, etc. During this time GovHR suggests a survey be placed on the City’s website pertaining to the qualities and e xperiences for the next City Manager. The survey responses would go directly to GovHR USA. A dedicated email such as EvanstonCityManagerSearch@GovHRUSA.com can also be made available for those who wish to provide additional comments. March 16-18 Consultants draft recruitment position announcement and recruitment brochure based on the stakeholder meetings and other feedback. Position announcement is approved for distribution on websites and soci al media. Websites include the International City and County Management Association, the National Forum for Black Public Administrators, the Local Government Hispanic Network, the League of Women in Government, the Emerging Local Government Leaders, the Illinois City and County Management Association, LinkedIN and other social media outlets including Twitter, Facebook and Instagram. March 16-20 Consultants submit draft recruitment brochure to City of Evanston Mayor and City Council for review and approval. Page 2 of 3 SP3.Page 63 of 455 63 0 Dundee Road, Suite 130, Northbrook, IL 60062 Local: 847.380.3240 Toll Free: 855.68GovHR (855.684.6847) Fax: 866.401.3100 GovHRUSA.com EXECUTIVE RECRUITMENT INTERIM STAFFING MANAGEMENT AND HUMAN RES OURCE CONSULTING Recruitment brochure revisions are completed and brochure is sent to potential candidates and GovHR database. In addition, GovHR subscribes to a national database for all City Managers in the country and can send an email blast to a targeted group of potential candidates. GovHR consultants will also personally reach out to candidates they believe are qualified for the City Manager position. May 1 Deadline for resumes May 22 Recruitment Report sent to City of Evanston Mayor and City Council Week of May 22 Consultants meet with Mayor and City Council to review candidates. Early June Evanston officials conduct interviews for City Manager. First round of interviews will likely include 5-7 candidates. The pool of candidates will be reduced, likely to three candidates. Second round candidates will meet again with the Mayor and City Council. The process will also include a public forum for finalist candidates. Page 3 of 3 SP3.Page 64 of 455 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, February 10th, 2020 Present: Alderman Fiske Alderman Rue Simmons Alderman Braithwaite Alderman Revelle Alderman Wynne Alderman Suffredin Alderman Wilson Alderman Rainey (8) Absent: Alderman Fleming (1) Presiding: Mayor Stephen Hagerty Devon Reid City Clerk M1.Page 65 of 455 Mayor’s Public Announcements Mayor Hagerty Announcements and Proclamations: ●Recognition of Dr. Michael Allen ●Blackhawks Foundation Grant ●Evanston Own It Watch City Manager’s Public Announcements Interim City Manager Erika Storlie: ●Animal Shelter Grant Application Update Watch City Clerk’s Communications City Clerk Reid gave updates for the upcoming March 17, 2020 Election. Expressed his views on the appointment for members for the Compensation Committee. Watch Public Comment Fay Clayton Provided a thorough explanation to City Council on the parameters that encompass terminally ill, mentally capable adults in seeking medical aid in dying. She asked the City Council to hold Resolution 14-R-20 in order to have a better discussion on the matter. Watch James Engelman Suggested the fines for not shoveling snow on the sidewalk be increased. He shared a personal story of his girlfriend who passed away. Watch Dan Joseph Believes the ordinance asking for residents to plow the snow on their part of the sidewalk should be amended. If city vehicles push snow towards the sidewalk during street cleaning, they should be responsible for shoveling the snow that lands on the sidewalks. Invited people to attend the Pace Bus meeting at the Levy Center. Watch Oliver Ruff Voiced his support for Resolution 14-R-20, a resolution that supports Illinois Legislature to enact legislation that allows terminally ill, mentally capable adults to seek medical aid in dying. Watch M1.Page 66 of 455 Misty Wittenberg Asked City Council to prioritize the pending Ethics Complaints. Watch Eric Parker Voiced his support for Resolution 14-R-20. Watch Mike Vasilko Asked City Council to support Resolution 14-R-20. He shared his concerns over the Lakefront Stabilization Proposed Plan. Watch Amber Smock Director of Access Living who voiced her organization's opposition to the assisted dying law. Claimed that many of the facts that have been presented are incorrect and urged City Council to do more research before making a decision. Watch Charles Petrof Member of Access Living who also spoke about Resolution 14-R-20. Said the City of Evanston is not in a position to remedy the problem for people with disabilities. Watch Garland Armstrong Shared his concerns over Resolution 14-R-20. Watch Heather Armstrong Opposed Resolution 14-R-20. She said it’s discriminatory for people with disabilities and she wants to make sure people with disabilities have a voice. Watch Bess Schenkier She stated that in her volunteer work, shes had the privilege to speak with individuals about death and dying. Said that medical aid in dying can provide comfort and peace to those suffering from a terminal illness. Watch Larry Biondi Opposed Resolution 14-R-20. Among the reason for opposing the legislation, he says that assisted dying will become susceptible to abuse as it is seen as the cheapest alternative to their problems. Watch Lyndsay Sullivan Shared her personal experience in dealing with pain and still doesn’t believes nor supports assisted dying. Watch Ryan Mcgraw Stated that 21 percent of individuals who request assisted dying report having a primary issue of pain. He went on to say that 80 percent of individuals listed existential fear of disability as a primary factor in enlisting assisted dying. The option of having assisted dying is more economically convenient for many individuals whose conditions may not be covered by healthcare providers. Watch Clark Craig Opposed Resolution 14-R-20 Watch Juan Geracaris Opposed having EPD Officers in unmarked vehicles, ticketing parents near Oakton Elementary. Watch Katherine Lundeen Shared her concerns about ticketing near Oakton Elementary School. Watch M1.Page 67 of 455 She said it’s affecting the children and the parents. It is also affecting the community financially. Suggested placing signage and a crossing guard to help direct traffic near the school. Doreen Price Talked about Resolution 14-R-20. She believes there should be alternatives presented to individuals seeking assisted dying services. Watch Gregory Carik Opposed Resolution 14-R-20 Watch Jill Gardner Voiced her support for Resolution 14-R-20, a resolution that supports Illinois Legislature to enact legislation that allows terminally ill, mentally capable adults to seek medical aid in dying. Watch David Melton Asked City Council to support Resolution 14-R-20 in order to give individuals the autonomy of dictating the manner in which they choose to die. Watch Kevin Mccray Respectfully asked City Council to vote against Resolution 14-R-20. Is concern the legislation will be used misused against disadvantaged groups in society. Watch Jane Sulivan Opposed Resolution 14-R-20. She says that during the time someone is diagnosed with a terminal illness, families will come together for healing and prayer. She says it's immoral to and unjust to assist someone in dying. Watch Rhonda Rawson Voicer her support for Resolution 14-R-20. She shared a personal story about her brother who passed away recently and how through that experience she hopes to give others an opportunity of a peaceful and dignified death. Watch Ray Friedman Talked about public comments, James Park, 1305 Pitner Ave and the search firm responsible for fining applicants for the role of City Manager. Watch Diana Pearl Voiced her support for Resolution 14-R-20. She shared her experience of having a family member living with chronic pain. Said this resolution is to provide individuals with the choice of seeking help in dying. Watch John Hitt Opposed Resolution 14-R-20. Said there are some individuals who make irrational decisions due to their medical conditions and he understands the pain they may be going through. Watch M1.Page 68 of 455 Special Order of Business SP1. Application for Appeal to the City Council of Preservation Commission Decision Denying Certificate of Appropriateness for 612 Judson Avenue to Replace Twenty One (21) Wood Windows with Vinyl Windows The City Council may make a motion to accept the application for appeal. If a motion is made and adopted, the City Council shall affirm, modify or reverse the decision of the Preservation Commission within forty-five (45) days. If no motion to accept the application for appeal is made, the decision of the Commission shall be final. Motion set the hearing date for February 24, 2020 Passed 8-0 For Action Hearing set for February 24, 2020 Motion: Ald. Wynne Second: Ald. Wilson Motion: Ald. Wynne Second: Ald. Fiske Watch SP2. Lakefront Stabilization Discussion Staff recommends City Council discuss staff's Lakefront Stabilization Proposed Plan and provide direction to the City Manager. For Discussion Direction provided to Staff Motion: Ald. Wilson Second: Ald. Rainey Watch M1.Page 69 of 455 Consent Agenda CM1. Staff recommends City Council approval of the Minutes of the Regular Meetings of January 21, 2020 and January 27, 2020. For Action Approved as amended 8-0 A1. Approval of the City of Evanston Payroll, Bills and Credit Card Activity City Council approved the City of Evanston Payroll for the periods of January 6, 2020 through January 19, 2020 in the amount of $2,996,043.06, Bills List for February 11, 2020 FY 2019 in the amount of $1,192,185.27 and Bills List for February 11, 2020 FY 2020 in the amount of $3,100,545.85, as well as credit card purchases period ending December 26, 2019 in the amount of $165,642.04. For Action Approved on Consent Agenda A2. Approval of BMO Harris Amazon Credit Card Activity City Council approved the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending December 26, 2019, in the amount of $5,273.20. For Action Passed 7-1-0 Ald. Suffredin abstained Motion: Ald. Rainey Second: Ald. Braithwaite Watch A3. Approval of the Purchase of Seven (7) Vehicles for the Public Works Agency City Council approved the purchase of seven (7) vehicles/pieces of equipment for the Public Works Agency operations in 2020. The following vehicle will be purchased as a Sole Source Purchase since the vendor is the sole distributor in the Chicagoland area for this specific piece of equipment: one (1) Kromer Field Commander Chameleon from Central Distributing Company, Inc (4N955 Old LaFox Road, P.O. Box 299, Wasco, IL 60183) in the amount of $26,060.05. The following replacement vehicles will be purchased as Single Source Purchases from Sourcewell contracts: one (1) Vermeer BC1800XL Chipper from Vermeer-Illinois, Inc. (2801 Beverly Drive, Aurora, IL 60504) in the amount of $84,341; one (1) Jacobsen HR800 Mower from Burris Equipment (2216 N. Greenbay Rd, Waukegan, IL 60087) in the amount of $106,871; one (1) Ventrac 4500 Tractor from Burris Equipment Co. - Joliet (2001 Cherry Hill Rd Joliet, IL 60433) in the amount of $52,346.39, and one (1) used Hamm HD 12VO M1.Page 70 of 455 Roller from Roland Machinery Company (816 N Dirksen Parkway, Springfield, IL 62702) in the amount of $30,215. The following replacement vehicles will be purchased as Single Source Purchases from the Northwest Municipal Conference Suburban Purchasing Cooperative (NWMC SPC) contracts: one (1) Ford F550 4x4 from Sutton Ford (21315 Central Avenue, Matteson, IL 60443) in the amount of $77,799, and one (1) Ford F450 from Currie Commercial Center (10125 W Laraway, Frankfort, IL 60423) in the amount of $89,052. The total for the seven requested vehicles is $466,684.44. Funding for the purchase of these vehicles will be from the Equipment Replacement - Automotive Equipment Fund (Account 601.19.7780.65550), with a FY budget of $2,000,000, and a YTD balance of $1,426,469.20. For Action Approved on Consent Agenda A4. Contract Award with Wantman Group, Inc. for the Performance of a Comprehensive Parking Study (RFP 19-62) City Council authorized the City Manager to enter into a contract (RFP 19-62) with Wantman Group, Inc. (2001 Butterfield Rd, Suite 410, Downers Grove, Illinois) for the performance of a City-wide, comprehensive parking study in the amount of $33,000.Funding for this contract will come from the Parking - Other Improvements Fund (Account 505.19.7005.65515), with a FY20 budget of $1,575,000, with a YTD balance of $1,407,719. For Action Approved on Consent Agenda A5. Ordinance 19-O-20, Amending Title 10, Chapter 11, Section 10 “Limited Parking” and Section 12 “Parking Zones” Amending Parking on Central Street and Hurd Avenue Transportation & Parking Committee and staff, pursuant to Alderman Suffredin’s request, recommends City Council adopt Ordinance 19-O20, amending Title 10, Chapter 11, Section 10 (Limited Parking) and Section 12 (Parking Zones) of the City Code for portions of Hurd Avenue and Central Street to allow for four (4) hour parking. Hurd Avenue parking will remain free, and Central Street from Hurd Avenue to Central Park Avenue will be amended to allow for four (4) hour paid parking. For Introduction Held in Committee M1.Page 71 of 455 A6. Ordinance 20-O-20, Amending Title 10, Chapter 4, Section 1 “Stopping, Standing or Parking Prohibited in Specific Places” Transportation & Parking Committee and staff recommend City Council adoption of Ordinance 20-O-20, amending Title 10, Chapter 4, Section 1 “Stopping, Standing or Parking Prohibited in Specific Places.” This Ordinance will address stopping, standing or parking a vehicle that blocks part or all of a bicycle lane. A fee of $75 will be issued and there will be an option for the right to tow the vehicle that blocks the bicycle lane. For Introduction Failed in Committee for lack of a Second A7. Ordinance 24-O-20, Amending Section 7-2-9-3 Sidewalks to be Cleared of Snow, Ice, Dirt, and Weeds City Council adopted for introduction Ordinance 24-O-20, “Amending Section 7-2-9-3 Sidewalks to be Clear of Snow, Ice, Dirt, and Weeds", which will require snow and ice removal for any winter weather accumulation. Alderman Melissa Wynne has requested Introduction and Action of this item at the February 10, 2020 City Council meeting. Motion to amend item to include a $50 fee for the first offense, $100 for the second offense and $150 for the third offense Motion was withdrawn For Introduction and Action Item approved from Introduction 8-0 Motion: Ald. Rainey Second: Ald. Wilson Motion: Ald. Braithwaite Second: Ald. Rue Simmons Watch A8. Ordinance 7-O-20, Amending Title 10, Chapter 11, Section 12(H), “Parking Zones” City Council adopted Ordinance 7-O-20, amending Title 10, Chapter 11, Section 12(H), “Parking Zones” to add hourly parking in Lot 1 and remove Lot 38. For Action Approved on Consent Agenda A9. Ordinance 12-O-20, Amending Class R-1 Liquor License from Zero (0) to One (1) for Levy Premium Food Service Limited Partnership, 2705 Ashland Avenue City Council adopted Ordinance 12-O-20, amending Class R-1 Liquor License from zero (0) to one (1) for Levy Premium Food Service Limited Motion: Ald. Rainey Second: Ald. Wynne Watch M1.Page 72 of 455 Partnership d/b/a Levy At Welsh - Ryan Arena 2705 Ashland Avenue, Evanston, IL 60201. For Action Passed 5-3 Ald. Suffredin, Ald. Revelle and Ald. Wynne voted No A10. Ordinance 14-O-20, Amending City Code Section 3-4-6 by Amending the City's Class E Liquor License to Permit On-Site Tastings City Council adopted Ordinance 14-O-20, which amends the Class E license for package stores. The amendment permits the on-site consumption for purposes of tasting only in stores. For Action Approved on Consent Agenda A11. Ordinance 16-O-20, Amending City Code Section 3-4-9(B) by Amending the City Liquor Code to permit the Liquor Commissioner to Approve Early Hours Requests and Reduce the Fee From $500 to $100 Per Event City Council adopted Ordinance 16-O-20, which amends the City Liquor Code to permit the Liquor Commissioner to approve early hours requests and reduce the fee from $500 to $100 per event. For Action Approved on Consent Agenda A12. Ordinance 17-O-20, Amending City Code Section 3-4-8(B) by Amending the City Liquor Code to Require a New Liquor License if More than 50% of Business is Sold City Council adopted Ordinance 17-O-20, which amends the Section 3-4-8(B) of the City of Evanston Liquor Code to require a new liquor license if more than 50% of the restaurant is sold in a year. For Action Approved on Consent Agenda APW1. Consideration of Residency Requirement for Select City Employees Alderman Suffredin requests City Council discuss residency requirements for select City employees. For Discussion M1.Page 73 of 455 Direction provided to staff during committee P1. Ordinance 166-O-19, Granting a Special Use for an Educational Institution - Private, and a Religious Institution, St. Athanasius School and Parish, to Expand Off-Street Parking in the R1 Single Family Residential District City Council adopted Ordinance 166-O-19 granting special use approval for an Educational Institution - Private, and Religious Institution, St. Athanasius School and Parish, to expand offstreet parking at 2503 Eastwood Ave./2510 Ashland Ave./1615 Lincoln St. in the R1 Single Family Residential District. The Zoning Board of Appeals found the proposal does not meet all of the Standards for a special use in this district, specifically, the proposed parking expansion would increase the negative cumulative impact on the surrounding residential neighborhood, and may interfere with or diminish the value of property in the neighborhood. Following the ZBA hearing, the applicant submitted a modified traffic circulation plan and parking and operations summary that will mitigate the impact on the surrounding residential neighborhood. For Introduction Approved on Consent Agenda P2. Ordinance 3-O-20 Granting Major Zoning Relief for Parking to Retain a Basement Dwelling Unit at 2008 Harrison St. City Council adopted Ordinance 3-O-20, granting major zoning relief for 4 parking spaces where 7 parking spaces are required, to allow the retention of a basement dwelling unit in the R5 General Residential District and the oCSC Central Street Overlay District. The applicant has complied with all zoning requirements and meets all of the standards for major variations for this district. For Introduction Approved on Consent Agenda P3. Ordinance 23-O-20 Amending Title 6, Cannabis Use Regulations City Council approved a text amendment to the Zoning Ordinance to revise the distance requirement between cannabis dispensaries and pre-existing public or private educational institutions that are elementary, middle, or high schools, as well as establish definitions and provisions for additional cannabis uses such as cannabis growers, infusers, processing organizations, transporters, etc. within the City’s zoning districts. For Introduction Approved on Consent Agenda M1.Page 74 of 455 P4. Ordinance 25-O-20, Amending Title 7, Chapter 8, Section 8 “Tree Preservation” City Council adopted Ordinance 25-O-20 amending the Tree Preservation Ordinance (7-8-8) to apply to trees 25 inches in diameter at breast height (dbh) and larger (20 inches dbh or larger for Oak and Hickory species) on private property when improvements are proposed that are classified as new construction or those that would increase the amount of impervious surface by more than 600 square feet. For Introduction Approved on Consent Agenda O1. Resolution 14-R-20, Supporting the Illinois Legislature to Enact Legislation that Allows Terminally Ill, Mentally Capable Adults the Option to Seek Medical Aid in Dying The Human Services Committee submits for consideration Resolution 14-R-20, "Supporting the Illinois Legislature to Enact Legislation that Allows Terminally Ill, Mentally Capable Adults the Option to Seek Medical Aid in Dying." Motion to strike and remove from the Agenda Passed 8-0 For Action Stricken and removed from the Agenda Motion: Ald. Wilson Second: Ald. Braithwaite Motion: Ald. Wilson Second: Ald. Fiske Watch APP1. Approval of Compensation Committee Appointments City Council approved the appointments to the Compensation Committee: Cheryl Wollin, Rebecca Berneck, Omar Brown, Nehanda Loiseau, Eric (Rick) Marsh For Action Passed 7-1 Ald. Suffredin voted No Motion: Ald. Braithwaite Second: Ald. Rainey Watch M1.Page 75 of 455 Call of the Wards Ward 1: No Report Watch Ward 2: Ward meeting on February 13 at the District 65 Center at 7 p.m. Made a referral to staff to develop comprehensive accessory dwelling unit regulations to include attached units such as basements and attics. Watch Ward 3: No Report Watch Ward 4: Encouraged everyone to be respectful and thoughtful when driving on the road. Watch Ward 5: Invited everyone to attend the 5th Ward meeting on February 12, 2020, at the Civic Center in Room G300, starting at 7 p.m. Wished everyone a happy Black History Month. Encouraged everyone to enjoy the Pan-African flag that’s been placed outside the Civic Center and Fleetwood Jourdaine Center Watch Ward 6: Increase traffic enforcement around Muller school. Watch Ward 7: Ward meeting on February 20, 2020, to discuss the Greenbay Rd. Improvement Project. The meeting will take place at the Ecology Center at 7 p.m. Watch Ward 8: Ward meeting on February 27 at the Levy Senior Center to discuss the reuse of the recycling center. The meeting will begin at 7 p.m. Thanked everyone in the 8th Ward for shoveling the snow. Watch Ward 9: No Report Watch Adjournment Ald. Wilson led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss agenda items regarding litigation. The agenda item is a permitted subject to be considered in Executive Session and is an enumerated exception under the Open Meetings Act with the exception being 5 ILCS 120/2(a)(c)(11). A roll call vote was taken and by a vote of 8-0 City Council recessed into Executive Session. M1.Page 76 of 455 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Tera Davis, Accounts Payable Coordinator CC: Hitesh Desai, Chief Financial Officer/Treasurer Subject: Approval of the City of Evanston Payroll and Bills Date: February 24, 2020 Recommended Action: Staff recommends City Council approval of the City of Evanston Payroll for the period of January 20, 2020 through February 02, 2020 in the amount of $3,092,449.16 and Bills List for February 25, 2020 FY 2020 in the amount of $2,053,010.57. Council Action: For Action Summary: Payroll – January 20, 2020 through February 2, 2020 $3,092,449.16 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – February 25, 2020 FY 2020 $2,053,010.57 General Fund Amount – Bills list $ 260,279.57 Advanced Checks - $ 1,264.84 $ 261,544.41 TOTAL AMOUNT OF BILLS LIST & PAYROLL $5,145,459.73 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid a penalty, or to take advantage of early payment discounts. Attachments: 02.25.2020 BILLS LIST FY20 A1.Page 77 of 455 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount 103624 - NATIONAL GUARDIAN LIFE INSURANCE CO.02/13/2020 02/25/2020 193.85 1 $193.85 12011 - CICELY FLEMING 02/11/2020 02/25/2020 458.79 103822 - NORTHWEST MUNICIPAL CONFERENCE 01/27/2020 02/25/2020 50.00 2 $508.79 2 $508.79 2 $508.79 104070 - P.F. PETTIBONE & COMPANY 07/31/2019 02/25/2020 1,391.40 1 $1,391.40 1 $1,391.40 1 $1,391.40 103822 - NORTHWEST MUNICIPAL CONFERENCE 01/27/2020 02/25/2020 50.00 1 $50.00 103883 - OFFICE DEPOT 01/17/2020 02/25/2020 83.99 103883 - OFFICE DEPOT 01/10/2020 02/25/2020 9.08 103883 - OFFICE DEPOT 01/10/2020 02/25/2020 9.50 103883 - OFFICE DEPOT 02/10/2020 02/25/2020 14.09 103883 - OFFICE DEPOT 01/15/2020 02/25/2020 21.98 103883 - OFFICE DEPOT 01/10/2020 02/25/2020 70.68 103883 - OFFICE DEPOT 02/07/2020 02/25/2020 14.99 7 $224.31 8 $274.31 272361 - Language Line Services 01/31/2020 02/25/2020 71.57 1 $71.57 1 $71.57 16036 - CHRISTOPHER ESSEX 01/31/2020 02/25/2020 400.00 1 $400.00 1 $400.00 162635 - CANDACE KUCZMARSKI 02/13/2020 02/25/2020 695.00 17246 - LORA DIXON 02/13/2020 02/25/2020 450.00 17242 - MICHAEL SAMUELS 02/12/2020 02/25/2020 425.00 17252 - WENJIE REN 02/13/2020 02/25/2020 20.00 4 $1,590.00 17238 - BRYAN MARKOVITZ 02/12/2020 02/25/2020 22.50 17236 - EMANUELE ANDRIZZI 02/12/2020 02/25/2020 70.00 242223 - HELENE TURNER 02/13/2020 02/25/2020 30.00 17248 - ROBERT KROLL 02/13/2020 02/25/2020 63.75 17249 - SUZANNA H. FARRAND 02/13/2020 02/25/2020 63.75 17250 - THOMAS B. NIELSEN 02/13/2020 02/25/2020 63.75 17251 - ULYSSES AIKEN JR 02/13/2020 02/25/2020 63.75 7 $377.50 14374 - ACCOUNTING PRINCIPALS 02/12/2020 02/25/2020 1,232.52 14374 - ACCOUNTING PRINCIPALS 02/12/2020 02/25/2020 1,210.04 14374 - ACCOUNTING PRINCIPALS 02/13/2020 02/25/2020 741.76 3 $3,184.32 104107 - PITNEY BOWES 02/02/2020 02/25/2020 50.00 1 $50.00 16672 - BRINK'S INCORPORATED 01/01/2020 02/25/2020 2,434.65 16672 - BRINK'S INCORPORATED 12/31/2019 02/25/2020 206.27 16672 - BRINK'S INCORPORATED 11/30/2019 02/25/2020 84.71 3 $2,725.63 188147 - AZAVAR AUDIT SOLUTIONS 02/13/2020 02/25/2020 521.21 1 $521.21 19 $8,448.66 104738 - SIKICH LLP 02/06/2020 02/25/2020 10,000.00 1 $10,000.00 1 $10,000.00 17231 - JAMES WATTS 02/04/2020 02/25/2020 35.00 1 $35.00 103883 - OFFICE DEPOT 01/28/2020 02/25/2020 59.84 103883 - OFFICE DEPOT 01/28/2020 02/25/2020 14.91 103883 - OFFICE DEPOT 01/30/2020 02/25/2020 139.98 3 $214.73 4 $249.73 34 $19,444.27 17232 - ELENA PETROVAS 02/04/2020 02/25/2020 35.00 17230 - MARK POWELL 02/04/2020 02/25/2020 125.00 2 $160.00 303856 - ROBERT HALF INTERNATIONAL 02/06/2020 02/25/2020 2,432.74 1 $2,432.74 107450 - WOLTERS KLUWER LEGAL & REGULATORY U.S.10/24/2019 02/25/2020 666.36 1 $666.36 4 $3,259.10 4 $3,259.10 14374 - ACCOUNTING PRINCIPALS 02/06/2020 02/25/2020 1,300.32 14374 - ACCOUNTING PRINCIPALS 02/13/2020 02/25/2020 1,161.00 2 $2,461.32 2 $2,461.32 Accounts Payable by G/L Distribution Report Payment Date Range 02/25/20 - 02/25/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.25.2020 FY20 Account 61010 - REGULAR PAY Totals Business Unit 1915 - HUMAN RESOURCE DIVI. - PAYROLL Totals Department 19 - ADMINISTRATIVE SERVICES Business Unit 1915 - HUMAN RESOURCE DIVI. - PAYROLL Account 61010 - REGULAR PAY PAYROLL ASSISTANCE-ACCOUNTING PRINCIPALS PAYROLL ASSISTANCE-ACCOUNTING PRINCIPALS Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals Business Unit 1705 - LEGAL ADMINISTRATION Totals Department 17 - LAW Totals TEMP SERVICES 01/20/2020- 01/31/2020 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65010 - BOOKS, PUBLICATIONS, MAPS LEGAL BOOKS COMPLIANCE TICKET REFUND COMPLIANCE TICKET REFUND Account 52570 - NON PARKING ORDINANCE VIOLATIONS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Department 15 - CITY MANAGER'S OFFICE Totals Department 17 - LAW Business Unit 1705 - LEGAL ADMINISTRATION Account 52570 - NON PARKING ORDINANCE VIOLATIONS OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 1585 - ADMINISTRATIVE HEARINGS Totals Account 52570 - NON PARKING ORDINANCE VIOLATIONS Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Business Unit 1570 - ACCOUNTING Totals Business Unit 1585 - ADMINISTRATIVE HEARINGS Account 52570 - NON PARKING ORDINANCE VIOLATIONS COMPLIANCE TICKET REFUND Business Unit 1570 - ACCOUNTING Account 62110 - AUDITING AUDIT FOR YEAR ENDED DECEMBER 31, 2019 Account 62110 - AUDITING Totals AUDITING Account 64541 - UTILITY TAX AUDIT SERVICES Totals Business Unit 1560 - REVENUE & COLLECTIONS Totals ARMORED TRUCK SERVICES ARMORED TRUCK SERVICES Account 62431 - ARMORED CAR SERVICES Totals Account 64541 - UTILITY TAX AUDIT SERVICES POSTAGE Account 62315 - POSTAGE Totals Account 62431 - ARMORED CAR SERVICES ARMORED TRUCK SERVICES TEMPORARY ACCOUNTING CLERK TEMPORARY ACCOUNTING CLERK Account 61060 - SEASONAL EMPLOYEES Totals Account 62315 - POSTAGE REFUND: DISABLED VETERAN WT DISCOUNT Account 52010 - WHEEL TAX Totals Account 61060 - SEASONAL EMPLOYEES TEMPORARY ACCOUNTING CLERK REFUND: FEES DID NOT APPLY REFUND: NOT ELIGIBLE FOR PERMIT REFUND: DUPLICATE WT PAYMENT REFUND: NOT ELIGIBLE FOR WT REFUND: SOLD VEHICLE BEFORE 12.31.2019 REFUND: SALE PRICE DECREASED Account 51620 - REAL ESTATE TRANSFER TAX Totals Account 52010 - WHEEL TAX REFUND: PAID TRUCK B PRICE FOR A PASSENGER VEHICLE Business Unit 1560 - REVENUE & COLLECTIONS Account 51620 - REAL ESTATE TRANSFER TAX REFUND: CO-OP SALE - EXEMPT STAMP RERUND: PROPERTY SALE CANCELLED REFUND: TRANSFER STAMP REFUND - SALE DID NOT GO THROUGH Account 62490 - OTHER PROGRAM COSTS REACH OUT TO EVANSTON IN SCHOOL/OUT-OF-SCHOOL PROVIDERS Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 1535 - OFFICE OF SUSTAINABILITY Totals Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 1510 - PUBLIC INFORMATION Totals Business Unit 1535 - OFFICE OF SUSTAINABILITY Business Unit 1505 - CITY MANAGER Totals Business Unit 1510 - PUBLIC INFORMATION Account 62490 - OTHER PROGRAM COSTS COMMUNICATION CHARGES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Business Unit 1505 - CITY MANAGER Account 62295 - TRAINING & TRAVEL NWMC CONFERENCE LEGISLATIVE BRUNCH - HAGERTY AND STORLIE Account 62295 - TRAINING & TRAVEL Totals Business Unit 1400 - CITY CLERK Totals Department 14 - CITY CLERK Totals Department 15 - CITY MANAGER'S OFFICE Business Unit 1400 - CITY CLERK Account 65095 - OFFICE SUPPLIES RECORDER BINDER/STAMPING ON BOOKS Account 65095 - OFFICE SUPPLIES Totals Business Unit 1300 - CITY COUNCIL Totals Department 13 - CITY COUNCIL Totals Department 14 - CITY CLERK Account 62295 - TRAINING & TRAVEL AIRFARE/REGISTRATION REIMBURSEMENT - GARE MEETING 4/13-4/17/20 NWMC CONFERENCE LEGISLATIVE BRUNCH - HAGERTY AND STORLIE Account 62295 - TRAINING & TRAVEL Totals NGL MONTHLY INVOICE Account 21650 - LIFE INSURANCE-UNIVERSAL Totals Department 13 - CITY COUNCIL Business Unit 1300 - CITY COUNCIL Invoice Description Fund 100 - GENERAL FUND Account 21650 - LIFE INSURANCE-UNIVERSAL Run by Tera Davis on 02/17/2020 03:11:17 PM Page 2 of 26 A1.Page 78 of 455 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 02/25/20 - 02/25/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.25.2020 FY20 Invoice Description 15876 - ACCURATE BIOMETRICS 02/06/2020 02/25/2020 585.75 11884 - QUEST DIAGNOSTICS CLINICAL LABORATORIES 02/07/2020 02/25/2020 217.00 13247 - STANARD & ASSOCIATES 02/06/2020 02/25/2020 1,185.00 105201 - TRANS UNION CORP 02/07/2020 02/25/2020 152.50 4 $2,140.25 102478 - ILLINOIS CITY/COUNTY MANAGEMENT ASSOC.02/11/2020 02/25/2020 50.00 1 $50.00 5 $2,190.25 100924 - CDW GOVERNMENT INC.12/26/2019 02/25/2020 17,977.60 100924 - CDW GOVERNMENT INC.01/28/2020 02/25/2020 19,770.00 100924 - CDW GOVERNMENT INC.01/07/2020 02/25/2020 847.80 3 $38,595.40 154298 - CALL ONE 11/15/2019 02/25/2020 14,166.15 154298 - CALL ONE 12/15/2019 02/25/2020 10,786.11 2 $24,952.26 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 2,397.11 1 $2,397.11 100924 - CDW GOVERNMENT INC.01/03/2020 02/25/2020 10,445.70 100924 - CDW GOVERNMENT INC.12/31/2019 02/25/2020 181.94 2 $10,627.64 8 $76,572.41 17245 - JOHN DORT 02/13/2020 02/25/2020 40.00 17247 - LYNN KELSO 02/13/2020 02/25/2020 25.00 2 $65.00 17233 - JOYCE RUTLAND 02/12/2020 02/25/2020 405.00 103795 - NORTH SHORE TOWING 02/12/2020 02/25/2020 75.00 103795 - NORTH SHORE TOWING 02/12/2020 02/25/2020 75.00 103795 - NORTH SHORE TOWING 02/12/2020 02/25/2020 75.00 103795 - NORTH SHORE TOWING 02/12/2020 02/25/2020 75.00 103795 - NORTH SHORE TOWING 02/12/2020 02/25/2020 75.00 103795 - NORTH SHORE TOWING 02/12/2020 02/25/2020 75.00 103795 - NORTH SHORE TOWING 02/12/2020 02/25/2020 75.00 103795 - NORTH SHORE TOWING 02/12/2020 02/25/2020 75.00 9 $1,005.00 101143 - COMED 02/05/2020 02/25/2020 31.95 1 $31.95 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 146.69 14093 - VERIZON NETWORKFLEET, INC.01/01/2020 02/25/2020 132.65 2 $279.34 14 $1,381.29 100401 - COMCAST CABLE 01/24/2020 02/25/2020 63.14 101960 - FOX VALLEY FIRE & SAFETY 02/05/2020 02/25/2020 752.00 10727 - GENERAL MEDICAL DEVICES dba AED PROFESSIONALS 02/12/2020 02/25/2020 9,010.00 105150 - THYSSENKRUPP ELEVATOR 01/01/2020 02/25/2020 600.00 12792 - UNIFIRST CORPORATION 02/11/2020 02/25/2020 87.37 5 $10,512.51 317013 - H-O-H WATER TECHNOLOGY 02/07/2020 02/25/2020 1,137.25 14093 - VERIZON NETWORKFLEET, INC.01/01/2020 02/25/2020 379.00 2 $1,516.25 101143 - COMED 01/30/2020 02/25/2020 441.78 101143 - COMED 02/04/2020 02/25/2020 8.46 101143 - COMED 02/05/2020 02/25/2020 337.39 3 $787.63 103744 - NICOR 01/28/2020 02/25/2020 198.56 103744 - NICOR 01/29/2020 02/25/2020 355.62 2 $554.18 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 1,016.38 1 $1,016.38 103471 - MITSUBISHI ELECTRIC POWER PRODUCTS, INC.01/30/2020 02/25/2020 10,733.00 103471 - MITSUBISHI ELECTRIC POWER PRODUCTS, INC.01/30/2020 02/25/2020 7,975.92 2 $18,708.92 103883 - OFFICE DEPOT 01/24/2020 02/25/2020 13.96 103883 - OFFICE DEPOT 01/23/2020 02/25/2020 11.88 103883 - OFFICE DEPOT 01/23/2020 02/25/2020 49.99 3 $75.83 18 $33,171.70 47 $115,776.97 100177 - ALLEGRA PRINT & IMAGING 02/13/2020 02/25/2020 117.00 100177 - ALLEGRA PRINT & IMAGING 02/13/2020 02/25/2020 39.00 2 $156.00 14341 - CAMPUS GEAR 02/13/2020 02/25/2020 112.50 1 $112.50 3 $268.50 17222 - DAVID SCHOON 02/12/2020 02/25/2020 25.00 17237 - JUSTIN BARTLEY 02/12/2020 02/25/2020 125.00 2 $150.00 14093 - VERIZON NETWORKFLEET, INC.01/01/2020 02/25/2020 151.60 1 $151.60 101631 - ELEVATOR INSPECTION SERVICE 02/13/2020 02/25/2020 50.00 1 $50.00 316000 - SAFEBUILT ILLINOIS 02/13/2020 02/25/2020 5,199.70 1 $5,199.70 5 $5,551.30 Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV Totals Business Unit 2126 - BUILDING INSPECTION SERVICES Totals ELEVATOR INSPECTION Account 62425 - ELEVATOR CONTRACT COSTS Totals Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV INSPECTION AND PLAN REVIEW CONSULTING SERVICES Account 62236 - SOFTWARE MAINTENANCE AVL TRACKERS Account 62236 - SOFTWARE MAINTENANCE Totals Account 62425 - ELEVATOR CONTRACT COSTS Business Unit 2126 - BUILDING INSPECTION SERVICES Account 52080 - BUILDING PERMITS OVERPAYMENT AT THE BUILDING DEPARTMENT PAID TWICE FOR PERMIT Account 52080 - BUILDING PERMITS Totals Account 65020 - CLOTHING CD - SHIRTS EMBROIDERED Account 65020 - CLOTHING Totals Business Unit 2115 - PROPERTY STANDARDS Totals Business Unit 2115 - PROPERTY STANDARDS Account 62210 - PRINTING BUSINESS CARDS FOR SNIDER ROSADO AND SCHNUR BUSINESS CARDS FOR NELA SARIC Account 62210 - PRINTING Totals Business Unit 1950 - FACILITIES Totals Department 19 - ADMINISTRATIVE SERVICES Totals Department 21 - COMMUNITY DEVELOPMENT OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals UPS FOR 911 AT POLICE STATION UPS FOR POLICE DEPARTMENT FRONT DESK Account 65050 - BLDG MAINTENANCE MATERIAL Totals Account 65095 - OFFICE SUPPLIES Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES- JAN 20 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65050 - BLDG MAINTENANCE MATERIAL Account 64015 - NATURAL GAS UTILITIES: NICOR UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 64005 - ELECTRICITY UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED Account 64005 - ELECTRICITY Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS CHEMICAL WATER TREATMENT FOR HVAC IN MULTIPLE BUILDINGS AVL TRACKERS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals FIRE ALARM SYSTEM SERVICE AED PREVENTATIVE MAINTENANCE FIRE STATION 5 ELEVATOR SERVICE JAN-MARCH 31 MATS FOR SERVICE CENTER Account 62225 - BLDG MAINTENANCE SERVICES Totals Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals Business Unit 1950 - FACILITIES Account 62225 - BLDG MAINTENANCE SERVICES COMMUNICATION CHARGES- FEB 20 Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES- JAN 20 AVL TRACKERS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 62451 - TOWING AND BOOTING CONTRACTS Totals Account 64005 - ELECTRICITY UTILITIES: COMED Account 64005 - ELECTRICITY Totals BOOT 2/5/20 BOOT 1/30/2020 BOOT 1/30/2020 BOOT 1/30/2020 BOOT 1/30/2020 Account 62451 - TOWING AND BOOTING CONTRACTS TOW REFUND BOOT 2/11/20 BOOT 2/6/20 BOOT 2/6/20 Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Account 52505 - TICKET FINES-PARKING REFUND: DUPLICATE CITATION PAYMENT REFUND: DUPLICATE CITATION PAYMENT Account 52505 - TICKET FINES-PARKING Totals ADOBE CREATIVE CLOUD & ADOBE ACROBAT PRO Account 64545 - PERSONAL COMPUTER SOFTWARE Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals COMMUNICATION CHARGES- JAN 20 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 64545 - PERSONAL COMPUTER SOFTWARE ADOBE CREATIVE CLOUD & ADOBE ACROBAT PRO COMMUNICATION CHARGES - NOV 19 COMMUNICATION CHARGES DEC 19 Account 64505 - TELECOMMUNICATIONS Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS LICENSES FOR VIRTUAL DESKTOP INTERFACE ADOBE Account 62340 - IT COMPUTER SOFTWARE Totals Account 64505 - TELECOMMUNICATIONS Business Unit 1929 - HUMAN RESOURCE DIVISION Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Account 62340 - IT COMPUTER SOFTWARE MICROSFOT SQL SERVER STANDARD CORE EDITION Account 62160 - EMPLOYMENT TESTING SERVICES Totals Account 62512 - RECRUITMENT RECRUITMENT ADVERTISEMENT POSTING-ILCMA Account 62512 - RECRUITMENT Totals Account 62160 - EMPLOYMENT TESTING SERVICES EMPLOYMENT TESTING-ACCURATE BIOMETRICS EMPLOYMENT TESTING-QUEST DIAGNOSTICS EMPLOYMENT TESTING-STANARD & ASSOC. EMPLOYMENT BACKGROUND CHECKS-TRANSUNION Business Unit 1929 - HUMAN RESOURCE DIVISION Run by Tera Davis on 02/17/2020 03:11:17 PM Page 3 of 26 A1.Page 79 of 455 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 02/25/20 - 02/25/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.25.2020 FY20 Invoice Description 101776 - EVANSTON/NORTHSHORE YWCA 02/12/2020 02/25/2020 15,000.00 1 $15,000.00 1 $15,000.00 9 $20,819.80 103460 - MINUTEMAN PRESS 02/05/2020 02/25/2020 284.47 291625 - THE PRINTED WORD, INC.02/05/2020 02/25/2020 30.00 291625 - THE PRINTED WORD, INC.02/03/2020 02/25/2020 30.00 3 $344.47 103810 - NORTHERN ILLINOIS POLICE ALARM SYSTEM 02/06/2020 02/25/2020 125.80 106332 - THOMSON REUTERS - WEST 02/01/2020 02/25/2020 569.83 300517 - WILD CROW COMMUNICATION, INC 01/31/2020 02/25/2020 440.00 3 $1,135.63 103617 - NATIONAL AWARDS & FINE GIFTS 02/01/2020 02/25/2020 67.00 104182 - PRESTONS FLOWERS & GIFTS 01/15/2020 02/25/2020 60.00 2 $127.00 101143 - COMED 02/03/2020 02/25/2020 34.05 101143 - COMED 02/04/2020 02/25/2020 112.71 101143 - COMED 02/05/2020 02/25/2020 13.16 3 $159.92 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 216.08 1 $216.08 12 $1,983.10 101729 - EVANSTON FUNERAL & CREMATION 01/01/2020 02/25/2020 1,825.00 1 $1,825.00 106764 - LAW ENFORCEMENT TARGETS INC.02/05/2020 02/25/2020 458.66 1 $458.66 241512 - SHALLOW CREEK KENNELS, INC.02/07/2020 02/25/2020 292.90 1 $292.90 3 $2,576.56 310244 - CELLEBRITE USA, INC.01/28/2020 02/25/2020 3,700.00 1 $3,700.00 1 $3,700.00 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 3,089.52 1 $3,089.52 1 $3,089.52 120286 - JOHNSON CONTROLS FIRE PROTECTION LP 02/03/2020 02/25/2020 685.28 1 $685.28 1 $685.28 174799 - Adam Nawotka 01/28/2020 02/25/2020 75.00 101769 - CITY OF EVANSTON PETTY CASH 02/13/2020 02/25/2020 110.07 101400 - DELEON, ERVIN 02/13/2020 02/25/2020 150.00 101711 - EVANSTON ATHLETIC CLUB 02/07/2020 02/25/2020 364.25 10056 - JASON KLEINPASTE 01/28/2020 02/25/2020 45.00 15481 - KYLE HARVEY 01/28/2020 02/25/2020 45.00 13814 - PAULINE POGORZELSKI 01/28/2020 02/25/2020 75.00 14022 - KYLE POPP 01/28/2020 02/25/2020 75.00 10149 - CHRISTOPHER TAMBURRINO 01/28/2020 02/25/2020 75.00 11433 - AMIN VIRANI 01/28/2020 02/25/2020 45.00 14552 - KARL WITT 01/28/2020 02/25/2020 45.00 12018 - AMANDA WRIGHT 01/28/2020 02/25/2020 45.00 12 $1,149.32 100401 - COMCAST CABLE 02/03/2020 02/25/2020 65.58 1 $65.58 103883 - OFFICE DEPOT 01/22/2020 02/25/2020 83.47 103883 - OFFICE DEPOT 01/23/2020 02/25/2020 39.87 103883 - OFFICE DEPOT 01/22/2020 02/25/2020 376.94 3 $500.28 16 $1,715.18 107258 - CITY OF EVANSTON - PETTY CASH 02/06/2020 02/25/2020 2,500.00 1 $2,500.00 1 $2,500.00 100310 - ANDERSON PEST CONTROL 02/03/2020 02/25/2020 59.88 1 $59.88 1 $59.88 10007 - B&H PHOTO VIDEO 01/27/2020 02/25/2020 386.92 172683 - EVIDENT INC.01/29/2020 02/25/2020 404.05 172683 - EVIDENT INC.02/05/2020 02/25/2020 111.30 3 $902.27 3 $902.27 101134 - COLLEY ELEVATOR CO.02/01/2020 02/25/2020 199.00 1 $199.00 228912 - DUSTCATCHERS, INC.01/21/2020 02/25/2020 46.75 1 $46.75 2 $245.75 41 $17,457.54 101832 - FEDERAL EXPRESS CORP.01/22/2020 02/25/2020 44.73 1 $44.73 328129 - FIRE SOAPS 11/13/2019 02/25/2020 275.71 1 $275.71Account 62355 - LAUNDRY/OTHER CLEANING Totals SHIPPING Account 62315 - POSTAGE Totals Account 62355 - LAUNDRY/OTHER CLEANING TURNOUT GEAR SOAP Department 22 - POLICE Totals Department 23 - FIRE MGMT & SUPPORT Business Unit 2305 - FIRE MGT & SUPPORT Account 62315 - POSTAGE FLOOR MATS Account 65125 - OTHER COMMODITIES Totals Business Unit 2295 - BUILDING MANAGEMENT Totals Account 62225 - BLDG MAINTENANCE SERVICES ELEVATOR INSPECTION Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 65125 - OTHER COMMODITIES Account 65125 - OTHER COMMODITIES Totals Business Unit 2291 - PROPERTY BUREAU Totals Business Unit 2295 - BUILDING MANAGEMENT Business Unit 2291 - PROPERTY BUREAU Account 65125 - OTHER COMMODITIES PROPERTY SUPPLIES EVIDENCE SUPPLIES EVIDENCE SUPPLIES Account 62225 - BLDG MAINTENANCE SERVICES PEST CONTROL - ANIMAL SHELTER (FEB 2020) Account 62225 - BLDG MAINTENANCE SERVICES Totals Business Unit 2280 - ANIMAL CONTROL Totals Account 65122 - NARCOTICS ENFORCEMENT EXPENSE Totals Business Unit 2265 - NEIGHBORHOOD ENFORCEMENT TEAM Totals Business Unit 2280 - ANIMAL CONTROL Business Unit 2260 - OFFICE OF ADMINISTRATION Totals Business Unit 2265 - NEIGHBORHOOD ENFORCEMENT TEAM Account 65122 - NARCOTICS ENFORCEMENT EXPENSE PETTY CASH - N.E.T. Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN Account 65095 - OFFICE SUPPLIES Totals Account 64565 - CABLE - VIDEO CABLE SERVICE Account 64565 - CABLE - VIDEO Totals MEAL ALLOWANCE - 40 HR CRISIS INTERVENTION MEAL ALLOWANCE JOHN REID INTERVIEWS & INTERROGATIONS MEAL ALLOWANCE FOOTWEAR & TIRE TRACK WORKSHOP MEAL ALLOWANCE JOHN REID INTERVIEWS & INTERROGATIONS Account 62295 - TRAINING & TRAVEL Totals HEALTH CLUB USAGE - JAN 2020 MEAL ALLOWANCE FOOTWEAR & TIRE TRACK WORKSHOP MEAL ALLOWANCE FOOTWEAR & TIRE TRACK WORKSHOP MEAL ALLOWANCE BASIC NARCOTICS INVESTIGATOR MEAL ALLOWANCE BASIC NARCOTICS INVESTIGATOR Business Unit 2260 - OFFICE OF ADMINISTRATION Account 62295 - TRAINING & TRAVEL MEAL ALLOWANCE - 40 HR CRISIS INTERVENTION PETTY CASH - OFFICE OF ADMIN MEAL ALLOWANCE NUCPS SUPERVISION OF POLICE PERSONNEL Account 62509 - SERVICE AGREEMENTS/ CONTRACTS ANNUAL SERVICE - LOCKUP CLOCK Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 2250 - SERVICE DESK Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 2245 - COMMUNICATIONS Totals Business Unit 2250 - SERVICE DESK Business Unit 2215 - CRIMINAL INVESTIGATION Totals Business Unit 2245 - COMMUNICATIONS Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES- JAN 20 Business Unit 2215 - CRIMINAL INVESTIGATION Account 62360 - MEMBERSHIP DUES ANNUAL RENEWAL 2020 Account 62360 - MEMBERSHIP DUES Totals K9 SUPPLIES Account 65125 - OTHER COMMODITIES Totals Business Unit 2210 - PATROL OPERATIONS Totals Account 65085 - MINOR EQUIPMENT & TOOLS TARGETS Account 65085 - MINOR EQUIPMENT & TOOLS Totals Account 65125 - OTHER COMMODITIES Business Unit 2210 - PATROL OPERATIONS Account 62490 - OTHER PROGRAM COSTS BODY REMOVAL Account 62490 - OTHER PROGRAM COSTS Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES- JAN 20 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 2205 - POLICE ADMINISTRATION Totals Account 64005 - ELECTRICITY ELECTRIC BILL - CAMERAS ELECTRIC BILL - CAMERAS ELECTRIC BILL - CAMERAS Account 64005 - ELECTRICITY Totals Account 62490 - OTHER PROGRAM COSTS RETIREMENT PLAQUE FUNERAL FLOWERS Account 62490 - OTHER PROGRAM COSTS Totals Account 62272 - OTHER PROFESSIONAL SERVICES LANGUAGE LINE INFORMATION CHARGES - JAN 2020 PROFESSIONAL SERVICES - JAN Account 62272 - OTHER PROFESSIONAL SERVICES Totals PRINTING SERVICES PRINTING SERVICES - BUSINESS CARDS PRINTING SERVICES - BUSINESS CARDS Account 62210 - PRINTING Totals Department 21 - COMMUNITY DEVELOPMENT Totals Department 22 - POLICE Business Unit 2205 - POLICE ADMINISTRATION Account 62210 - PRINTING Account 67111 - YWCA 2019 ESG GRANT DISBURSEMENT FOR EMERGENCY SHELTER SERVICES Account 67111 - YWCA Totals Business Unit 2128 - EMERGENCY SOLUTIONS GRANT Totals Business Unit 2128 - EMERGENCY SOLUTIONS GRANT Run by Tera Davis on 02/17/2020 03:11:17 PM Page 4 of 26 A1.Page 80 of 455 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 02/25/20 - 02/25/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.25.2020 FY20 Invoice Description 103744 - NICOR 02/03/2020 02/25/2020 425.99 1 $425.99 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 1,385.28 1 $1,385.28 100158 - AIR ONE EQUIPMENT 01/30/2020 02/25/2020 493.25 100158 - AIR ONE EQUIPMENT 02/04/2020 02/25/2020 310.96 11435 - TODAY'S UNIFORMS INC. 01/24/2020 02/25/2020 179.95 11435 - TODAY'S UNIFORMS INC. 01/25/2020 02/25/2020 65.95 11435 - TODAY'S UNIFORMS INC. 01/25/2020 02/25/2020 94.95 11435 - TODAY'S UNIFORMS INC. 01/27/2020 02/25/2020 91.90 11435 - TODAY'S UNIFORMS INC. 01/27/2020 02/25/2020 65.95 11435 - TODAY'S UNIFORMS INC. 01/27/2020 02/25/2020 192.20 11435 - TODAY'S UNIFORMS INC. 01/27/2020 02/25/2020 98.85 11435 - TODAY'S UNIFORMS INC. 01/02/2020 02/25/2020 1.00 11435 - TODAY'S UNIFORMS INC. 10/14/2019 02/25/2020 .70 11435 - TODAY'S UNIFORMS INC. 02/01/2020 02/25/2020 24.95 11435 - TODAY'S UNIFORMS INC. 02/01/2020 02/25/2020 25.95 11435 - TODAY'S UNIFORMS INC. 02/01/2020 02/25/2020 25.95 11435 - TODAY'S UNIFORMS INC. 02/01/2020 02/25/2020 131.90 11435 - TODAY'S UNIFORMS INC. 01/14/2020 02/25/2020 88.00 11435 - TODAY'S UNIFORMS INC. 01/14/2020 02/25/2020 285.90 11435 - TODAY'S UNIFORMS INC. 01/02/2020 02/25/2020 59.95 11435 - TODAY'S UNIFORMS INC. 01/02/2020 02/25/2020 76.49 11435 - TODAY'S UNIFORMS INC. 02/04/2020 02/25/2020 25.00 11435 - TODAY'S UNIFORMS INC. 02/04/2020 02/25/2020 21.95 11435 - TODAY'S UNIFORMS INC. 02/07/2020 02/25/2020 119.90 11435 - TODAY'S UNIFORMS INC. 02/08/2020 02/25/2020 35.95 23 $2,517.55 103883 - OFFICE DEPOT 01/24/2020 02/25/2020 64.62 103883 - OFFICE DEPOT 01/24/2020 02/25/2020 36.71 2 $101.33 29 $4,750.59 102506 - ILLINOIS FIRE INSPECTORS ASSOCIATION 11/04/2019 02/25/2020 50.00 1 $50.00 1 $50.00 100316 - ANDRES MEDICAL BILLING 02/04/2020 02/25/2020 6,343.21 1 $6,343.21 100158 - AIR ONE EQUIPMENT 02/14/2020 02/25/2020 712.00 1 $712.00 102791 - KC FITNESS SERVICE 02/10/2020 02/25/2020 192.65 1 $192.65 103137 - MABAS DIVISION III 02/01/2020 02/25/2020 5,000.00 1 $5,000.00 105793 - BOUND TREE MEDICAL, LLC 01/31/2020 02/25/2020 33.60 105793 - BOUND TREE MEDICAL, LLC 02/03/2020 02/25/2020 330.24 105793 - BOUND TREE MEDICAL, LLC 02/03/2020 02/25/2020 254.80 105793 - BOUND TREE MEDICAL, LLC 02/10/2020 02/25/2020 137.20 105793 - BOUND TREE MEDICAL, LLC 02/07/2020 02/25/2020 77.70 137906 - STRYKER SALES CORPORATION 01/21/2020 02/25/2020 246.00 137906 - STRYKER SALES CORPORATION 01/28/2020 02/25/2020 57.24 7 $1,136.78 16991 - AMERICAN HEART ASSOCIATION 01/31/2020 02/25/2020 7.20 1 $7.20 12 $13,391.84 42 $18,192.43 10635 - JOSEPH DICICCO 02/13/2020 02/25/2020 355.09 1 $355.09 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 154.90 1 $154.90 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 135.66 14093 - VERIZON NETWORKFLEET, INC.01/01/2020 02/25/2020 151.60 2 $287.26 103883 - OFFICE DEPOT 01/22/2020 02/25/2020 6.59 1 $6.59 5 $803.84 5 $803.84 100177 - ALLEGRA PRINT & IMAGING 02/14/2020 02/25/2020 45.00 1 $45.00 1 $45.00 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 45.22 1 $45.22 1 $45.22 14093 - VERIZON NETWORKFLEET, INC.01/01/2020 02/25/2020 94.75 1 $94.75 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 290.45 1 $290.45 2 $385.20 101143 - COMED 01/30/2020 02/25/2020 423.65 101143 - COMED 01/31/2020 02/25/2020 51.04 101143 - COMED 02/03/2020 02/25/2020 17.07 101143 - COMED 02/03/2020 02/25/2020 5.94 101143 - COMED 02/03/2020 02/25/2020 7.52 101143 - COMED 02/03/2020 02/25/2020 17.19 101143 - COMED 02/04/2020 02/25/2020 3.89 101143 - COMED 01/30/2020 02/25/2020 545.79 101143 - COMED 01/31/2020 02/25/2020 1.79UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED Business Unit 3025 - PARK UTILITIES Account 64005 - ELECTRICITY UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED COMMUNICATION CHARGES- JAN 20 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 3020 - REC GENERAL SUPPORT Totals Account 62490 - OTHER PROGRAM COSTS AVL TRACKERS Account 62490 - OTHER PROGRAM COSTS Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 3010 - REC. BUSINESS & FISCAL MGMT Totals Business Unit 3020 - REC GENERAL SUPPORT Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Totals Business Unit 3010 - REC. BUSINESS & FISCAL MGMT Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES- JAN 20 Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Account 65095 - OFFICE SUPPLIES BUSINESS CARDS FOR PRCS STAFF Account 65095 - OFFICE SUPPLIES Totals Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH Totals Department 24 - HEALTH Totals Department 30 - PARKS, REC. AND COMMUNITY SERV. Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Account 62477 - PHEP GRANT-EXPENSE Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES- JAN 20 AVL TRACKERS REIMBURSEMENT FOR FDA RISK BASED TRAINING Account 62295 - TRAINING & TRAVEL Totals Account 62477 - PHEP GRANT-EXPENSE COMMUNICATION CHARGES- JAN 20 Department 23 - FIRE MGMT & SUPPORT Totals Department 24 - HEALTH Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH Account 62295 - TRAINING & TRAVEL Account 65625 - FURNITURE & FIXTURES CITIZEN CPR Account 65625 - FURNITURE & FIXTURES Totals Business Unit 2315 - FIRE SUPPRESSION Totals EMS SUPPLIES EMS SUPPLIES EMS SUPPLIES Account 65075 - MEDICAL & LAB SUPPLIES Totals Account 65075 - MEDICAL & LAB SUPPLIES EMS SUPPLIES EMS SUPPLIES EMS SUPPLIES EMS SUPPLIES Account 62523 - EXTRICATION EQ MAINT AGREEMNTS Totals Account 62605 - OTHER CHARGES MABAS DIV 3 DUES Account 62605 - OTHER CHARGES Totals BREATHING AIR Account 62522 - SCBA EQ MAINT AGREEMENTS Totals Account 62523 - EXTRICATION EQ MAINT AGREEMNTS EQUIPMENT REPAIR Account 53675 - AMBULANCE SERVICE AMBULANCE SERVICES - JANUARY 2020 Account 53675 - AMBULANCE SERVICE Totals Account 62522 - SCBA EQ MAINT AGREEMENTS Account 62295 - TRAINING & TRAVEL Totals Business Unit 2310 - FIRE PREVENTION Totals Business Unit 2315 - FIRE SUPPRESSION Business Unit 2305 - FIRE MGT & SUPPORT Totals Business Unit 2310 - FIRE PREVENTION Account 62295 - TRAINING & TRAVEL TRAINING Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals UNIFORMS UNIFORMS UNIFORMS Account 65020 - CLOTHING Totals UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS HELMETS HELMET PARTS UNIFORMS UNIFORMS UNIFORMS Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES- JAN 20 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65020 - CLOTHING Account 64015 - NATURAL GAS UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Run by Tera Davis on 02/17/2020 03:11:17 PM Page 5 of 26 A1.Page 81 of 455 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 02/25/20 - 02/25/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.25.2020 FY20 Invoice Description 101143 - COMED 01/30/2020 02/25/2020 296.33 101143 - COMED 02/03/2020 02/25/2020 151.68 101143 - COMED 02/04/2020 02/25/2020 25.22 101143 - COMED 01/31/2020 02/25/2020 100.99 101143 - COMED 01/31/2020 02/25/2020 4.64 101143 - COMED 02/03/2020 02/25/2020 82.35 101143 - COMED 01/31/2020 02/25/2020 54.30 101143 - COMED 01/31/2020 02/25/2020 461.16 101143 - COMED 01/31/2020 02/25/2020 425.99 101143 - COMED 01/31/2020 02/25/2020 23.59 101143 - COMED 01/31/2020 02/25/2020 27.60 101143 - COMED 01/31/2020 02/25/2020 21.87 101143 - COMED 01/31/2020 02/25/2020 109.61 101143 - COMED 01/30/2020 02/25/2020 344.66 101143 - COMED 01/14/2020 02/25/2020 40.94 101143 - COMED 01/31/2020 02/25/2020 26.86 101143 - COMED 02/04/2020 02/25/2020 9.87 101143 - COMED 02/05/2020 02/25/2020 43.00 101143 - COMED 02/04/2020 02/25/2020 38.29 15016 - DYNEGY 02/11/2020 02/25/2020 1,990.66 29 $5,353.49 103744 - NICOR 02/04/2020 02/25/2020 373.24 103744 - NICOR 02/04/2020 02/25/2020 136.73 103744 - NICOR 02/06/2020 02/25/2020 135.62 103744 - NICOR 02/05/2020 02/25/2020 82.19 103744 - NICOR 02/07/2020 02/25/2020 9.81 103744 - NICOR 01/28/2020 02/25/2020 84.41 103744 - NICOR 02/03/2020 02/25/2020 116.66 103744 - NICOR 02/03/2020 02/25/2020 119.68 8 $1,058.34 104672 - SERVICE SANITATION INC 02/07/2020 02/25/2020 320.00 1 $320.00 38 $6,731.83 102755 - JORSON & CARLSON 01/31/2020 02/25/2020 65.02 1 $65.02 101646 - EMPIRE COOLER SERVICE INC 02/01/2020 02/25/2020 100.00 1 $100.00 100310 - ANDERSON PEST CONTROL 02/03/2020 02/25/2020 81.37 1 $81.37 131436 - GARY KANTOR 02/03/2020 02/25/2020 98.00 1 $98.00 15016 - DYNEGY 02/11/2020 02/25/2020 3,588.46 1 $3,588.46 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 90.44 1 $90.44 101758 - EVANSTON TOWNSHIP HIGH SCHOOL 02/03/2020 02/25/2020 3,743.00 1 $3,743.00 10546 - SUPERIOR INDUSTRIAL SUPPLY 01/28/2020 02/25/2020 91.55 10546 - SUPERIOR INDUSTRIAL SUPPLY 02/06/2020 02/25/2020 36.15 12792 - UNIFIRST CORPORATION 02/11/2020 02/25/2020 108.88 3 $236.58 103883 - OFFICE DEPOT 01/22/2020 02/25/2020 190.58 103883 - OFFICE DEPOT 01/23/2020 02/25/2020 125.98 103883 - OFFICE DEPOT 01/22/2020 02/25/2020 327.25 103883 - OFFICE DEPOT 01/22/2020 02/25/2020 7.99 103883 - OFFICE DEPOT 01/22/2020 02/25/2020 4.58 100177 - ALLEGRA PRINT & IMAGING 02/14/2020 02/25/2020 45.00 6 $701.38 16 $8,704.25 16722 - WE GOT GAME, LLC 01/20/2020 02/25/2020 525.00 1 $525.00 15016 - DYNEGY 02/11/2020 02/25/2020 837.70 1 $837.70 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 135.66 1 $135.66 10546 - SUPERIOR INDUSTRIAL SUPPLY 12/10/2019 02/25/2020 532.15 1 $532.15 4 $2,030.51 151986 - CINTAS CORPORATION #769 02/04/2020 02/25/2020 35.00 1 $35.00 100310 - ANDERSON PEST CONTROL 02/04/2020 02/25/2020 78.86 100310 - ANDERSON PEST CONTROL 02/04/2020 02/25/2020 78.86 2 $157.72 15016 - DYNEGY 02/11/2020 02/25/2020 1,299.71 1 $1,299.71 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 117.62 1 $117.62 12428 - SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING 02/04/2020 02/25/2020 654.16 1 $654.16 10546 - SUPERIOR INDUSTRIAL SUPPLY 02/04/2020 02/25/2020 104.94 1 $104.94 7 $2,369.15 17240 - JENNA HOUCK 02/12/2020 02/25/2020 100.00 16377 - JEVOID SIMMONS 02/12/2020 02/25/2020 400.00 2 $500.00 Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Account 62505 - INSTRUCTOR SERVICES SCENIC PAINTER LEGENDS CONCERT POSTER DESIGNER SUMMER SEASON Account 62505 - INSTRUCTOR SERVICES Totals Account 65040 - JANITORIAL SUPPLIES CLEANING SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65025 - FOOD SENIORS CONGREGATE MEALS Account 65025 - FOOD Totals UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES- JAN 20 PEST CONTROL SERVICE FOR FEB. 2020 MONTHLY SERVICE FOR JAN. 2020 Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 64005 - ELECTRICITY Account 62225 - BLDG MAINTENANCE SERVICES FLOOR MATS Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 62495 - LICENSED PEST CONTROL SERVICES Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals Business Unit 3040 - FLEETWOOD JOURDAIN COM CT COMMUNICATION CHARGES- JAN 20 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS Business Unit 3035 - CHANDLER COMMUNITY CENTER Account 62505 - INSTRUCTOR SERVICES SPORTS PROGRAMMING INSTRUCTION Account 62505 - INSTRUCTOR SERVICES Totals BUSINESS CARDS FOR PRCS STAFF Account 65095 - OFFICE SUPPLIES Totals Business Unit 3030 - CROWN COMMUNITY CENTER Totals OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES JANITORIAL SUPPLY JANITORIAL SUPPLY Account 65040 - JANITORIAL SUPPLIES Totals Account 65095 - OFFICE SUPPLIES PRE-SCHOOL LUNCH/SNACK PROGRAM Account 65025 - FOOD Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLY Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES- JAN 20 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65025 - FOOD Account 62505 - INSTRUCTOR SERVICES Totals Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals PEST CONTROL MAINTENANCE Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 62505 - INSTRUCTOR SERVICES JANUARY MAGIC CLASSES Account 62490 - OTHER PROGRAM COSTS ICE MACHINE RENTAL Account 62490 - OTHER PROGRAM COSTS Totals Account 62495 - LICENSED PEST CONTROL SERVICES Business Unit 3030 - CROWN COMMUNITY CENTER Account 62245 - OTHER EQMT MAINTENANCE ICE SCRAPER KNIVES CLEANED SHARPENED AND HONED Account 62245 - OTHER EQMT MAINTENANCE Totals PORTAL RENTAL OF TOLIET Account 65085 - MINOR EQUIPMENT & TOOLS Totals Business Unit 3025 - PARK UTILITIES Totals UTILITIES: NICOR UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 65085 - MINOR EQUIPMENT & TOOLS UTILITIES: NICOR UTILITIES: NICOR UTILITIES: NICOR UTILITIES: NICOR UTILITIES: NICOR UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS UTILITIES: NICOR UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED Run by Tera Davis on 02/17/2020 03:11:17 PM Page 6 of 26 A1.Page 82 of 455 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 02/25/20 - 02/25/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.25.2020 FY20 Invoice Description 302377 - NANCE, JONATHAN 02/04/2020 02/25/2020 150.00 1 $150.00 3 $650.00 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 14.53 100310 - ANDERSON PEST CONTROL 02/01/2020 02/25/2020 57.69 2 $72.22 100310 - ANDERSON PEST CONTROL 02/04/2020 02/25/2020 57.69 1 $57.69 3 $129.91 101457 - DIRECT FITNESS SOLUTIONS 01/15/2020 02/25/2020 135.00 1 $135.00 100310 - ANDERSON PEST CONTROL 09/01/2019 02/25/2020 55.06 100310 - ANDERSON PEST CONTROL 02/01/2020 02/25/2020 55.06 2 $110.12 274476 - Frank Wernet 01/22/2020 02/25/2020 20.00 274476 - Frank Wernet 02/13/2020 02/25/2020 20.00 2 $40.00 151986 - CINTAS CORPORATION #769 02/03/2020 02/25/2020 42.50 1 $42.50 313314 - 303 TAXI 02/01/2020 02/25/2020 2,530.00 1 $2,530.00 15016 - DYNEGY 02/11/2020 02/25/2020 4,221.94 1 $4,221.94 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 52.04 1 $52.04 12428 - SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING 01/30/2020 02/25/2020 3,324.10 1 $3,324.10 10546 - SUPERIOR INDUSTRIAL SUPPLY 12/11/2019 02/25/2020 356.29 1 $356.29 103883 - OFFICE DEPOT 01/24/2020 02/25/2020 145.32 1 $145.32 12 $10,957.31 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 226.10 1 $226.10 1 $226.10 14093 - VERIZON NETWORKFLEET, INC.01/01/2020 02/25/2020 37.90 100310 - ANDERSON PEST CONTROL 02/01/2020 02/25/2020 57.69 2 $95.59 100310 - ANDERSON PEST CONTROL 02/01/2020 02/25/2020 46.59 100310 - ANDERSON PEST CONTROL 02/04/2020 02/25/2020 46.39 100310 - ANDERSON PEST CONTROL 02/04/2020 02/25/2020 57.69 3 $150.67 15016 - DYNEGY 02/11/2020 02/25/2020 94.45 1 $94.45 103744 - NICOR 02/04/2020 02/25/2020 160.66 1 $160.66 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 10.14 1 $10.14 8 $511.51 14093 - VERIZON NETWORKFLEET, INC.01/01/2020 02/25/2020 18.95 1 $18.95 15016 - DYNEGY 02/11/2020 02/25/2020 10,765.38 1 $10,765.38 2 $10,784.33 100310 - ANDERSON PEST CONTROL 02/04/2020 02/25/2020 55.11 100310 - ANDERSON PEST CONTROL 02/04/2020 02/25/2020 55.11 2 $110.22 2 $110.22 102594 - INSTITUTE FOR THERAPY THROUGH THE ARTS 02/04/2020 02/25/2020 300.00 1 $300.00 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 271.32 1 $271.32 2 $571.32 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 18.16 1 $18.16 1 $18.16 14093 - VERIZON NETWORKFLEET, INC.01/01/2020 02/25/2020 56.85 1 $56.85 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 60.41 1 $60.41 2 $117.26 100310 - ANDERSON PEST CONTROL 02/01/2020 02/25/2020 64.86 1 $64.86 151986 - CINTAS CORPORATION #769 02/11/2020 02/25/2020 35.00 1 $35.00 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS MONTHLY MAT SERVICE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals COMMUNICATION CHARGES- JAN 20 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals Account 62490 - OTHER PROGRAM COSTS AVL TRACKERS Account 62490 - OTHER PROGRAM COSTS Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 3150 - PARK SERVICE UNIT Totals Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Business Unit 3130 - SPECIAL RECREATION Totals Business Unit 3150 - PARK SERVICE UNIT Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES- JAN 20 Account 62490 - OTHER PROGRAM COSTS Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES- JAN 20 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 3100 - SPORTS LEAGUES Totals Business Unit 3130 - SPECIAL RECREATION Account 62490 - OTHER PROGRAM COSTS MUSIC THERAPY Business Unit 3100 - SPORTS LEAGUES Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals Business Unit 3095 - CROWN ICE RINK Totals Account 62490 - OTHER PROGRAM COSTS AVL TRACKERS Account 62490 - OTHER PROGRAM COSTS Totals Account 64005 - ELECTRICITY Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 3080 - BEACHES Totals Business Unit 3095 - CROWN ICE RINK UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES- JAN 20 Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL PEST CONTROL PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals Business Unit 3080 - BEACHES Account 62490 - OTHER PROGRAM COSTS AVL TRACKERS PEST CONTROL Account 62490 - OTHER PROGRAM COSTS Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES- JAN 20 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 3065 - BOAT RAMP OPERATIONS Totals Account 65095 - OFFICE SUPPLIES Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals Business Unit 3065 - BOAT RAMP OPERATIONS JANITORIAL SUPPLIES-LEVY Account 65040 - JANITORIAL SUPPLIES Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65025 - FOOD CONGREGATE LUNCH PROGRAM-LEVY Account 65025 - FOOD Totals Account 65040 - JANITORIAL SUPPLIES Account 64005 - ELECTRICITY Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES- JAN 20 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals TAXI REIMBURSEMENT Account 62695 - COUPON PMTS-CAB SUBSIDY Totals Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 62509 - SERVICE AGREEMENTS/ CONTRACTS MONTHLY MAT SERVICE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62695 - COUPON PMTS-CAB SUBSIDY Account 62505 - INSTRUCTOR SERVICES IMPROV WORKSHOP IMPROV WORKSHOP Account 62505 - INSTRUCTOR SERVICES Totals Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY PEST CONTROL MONTHLY PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Account 62245 - OTHER EQMT MAINTENANCE FITNESS CENTER REPAIRS Account 62245 - OTHER EQMT MAINTENANCE Totals Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals Business Unit 3050 - RECREATION OUTREACH PROGRAM Totals Business Unit 3050 - RECREATION OUTREACH PROGRAM Account 62490 - OTHER PROGRAM COSTS COMMUNICATION CHARGES- JAN 20 PEST CONTROL Account 62490 - OTHER PROGRAM COSTS Totals Account 62511 - ENTERTAIN/PERFORMER SERV ENTERTAINMENT FOR MLK DAY 2020 Account 62511 - ENTERTAIN/PERFORMER SERV Totals Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals Run by Tera Davis on 02/17/2020 03:11:17 PM Page 7 of 26 A1.Page 83 of 455 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 02/25/20 - 02/25/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.25.2020 FY20 Invoice Description 101143 - COMED 02/03/2020 02/25/2020 380.28 1 $380.28 10546 - SUPERIOR INDUSTRIAL SUPPLY 01/31/2020 02/25/2020 289.68 1 $289.68 4 $769.82 15016 - DYNEGY 02/11/2020 02/25/2020 386.36 1 $386.36 103744 - NICOR 01/28/2020 02/25/2020 290.81 1 $290.81 10546 - SUPERIOR INDUSTRIAL SUPPLY 02/04/2020 02/25/2020 276.63 1 $276.63 100177 - ALLEGRA PRINT & IMAGING 02/14/2020 02/25/2020 45.00 1 $45.00 4 $998.80 100310 - ANDERSON PEST CONTROL 01/02/2020 02/25/2020 50.68 1 $50.68 15016 - DYNEGY 02/11/2020 02/25/2020 1,306.61 1 $1,306.61 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 32.70 1 $32.70 3 $1,389.99 252662 - ALLIE BARON 02/05/2020 02/25/2020 1,075.00 254047 - DONALD KOLAKOWSKI 02/13/2020 02/25/2020 1,350.00 2 $2,425.00 100841 - DAYNA CALDERON 02/03/2020 02/25/2020 1,250.00 1 $1,250.00 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 180.88 1 $180.88 17241 - THEATRICAL RIGHTS WORLDWIDE, LLC 02/04/2020 02/25/2020 1,175.00 1 $1,175.00 5 $5,030.88 121 $52,576.77 17244 - ALEXANDER BEST KINTNER 02/13/2020 02/25/2020 30.00 1 $30.00 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 536.64 14093 - VERIZON NETWORKFLEET, INC.01/01/2020 02/25/2020 1,648.65 2 $2,185.29 3 $2,215.29 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 715.55 1 $715.55 1 $715.55 102724 - NELS J. JOHNSON TREE EXPERTS, INC.02/07/2020 02/25/2020 2,200.00 102724 - NELS J. JOHNSON TREE EXPERTS, INC.02/04/2020 02/25/2020 570.00 2 $2,770.00 100359 - ARLINGTON POWER EQUIPMENT 01/08/2020 02/25/2020 26.64 100359 - ARLINGTON POWER EQUIPMENT 10/21/2019 02/25/2020 1.24 2 $27.88 4 $2,797.88 101081 - CITY WELDING SALES & SERVICE INC.01/31/2020 02/25/2020 19.00 103617 - NATIONAL AWARDS & FINE GIFTS 02/08/2020 02/25/2020 72.00 103617 - NATIONAL AWARDS & FINE GIFTS 09/13/2019 02/25/2020 24.00 3 $115.00 100359 - ARLINGTON POWER EQUIPMENT 11/08/2019 02/25/2020 421.19 1 $421.19 4 $536.19 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 299.31 1 $299.31 1 $299.31 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 519.66 1 $519.66 103883 - OFFICE DEPOT 01/20/2020 02/25/2020 54.56 1 $54.56 2 $574.22 101143 - COMED 01/31/2020 02/25/2020 89.38 101143 - COMED 01/31/2020 02/25/2020 92.31 101143 - COMED 01/31/2020 02/25/2020 78.66 15016 - DYNEGY 02/11/2020 02/25/2020 46.02 4 $306.37 120248 - ELCAST LIGHTING 01/29/2020 02/25/2020 1,500.00 100747 - MOBO TREX 01/28/2020 02/25/2020 392.00 2 $1,892.00 100375 - ARTS & LETTERS LTD.01/30/2020 02/25/2020 518.00 1 $518.00 7 $2,716.37 22 $9,854.81 329 $260,279.57 Department 40 - PUBLIC WORKS AGENCY Totals Fund 100 - GENERAL FUND Totals Account 65115 - TRAFFIC CONTROL SUPPLI HONORARY STREET NAME AND REFLECTIVE SHEETING Account 65115 - TRAFFIC CONTROL SUPPLI Totals Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals Account 65070 - OFFICE/OTHER EQT MTN MATL STREET LIGHT FIXTURE REPAIR TRAFFIC SIGNAL POST TOP Account 65070 - OFFICE/OTHER EQT MTN MATL Totals UTILITIES: COMED UTILITIES: COMED UTILITIES-DYNEGY Account 64008 - FESTIVAL LIGHTING Totals Business Unit 4500 - INFRASTRUCTURE MAINTENANCE Totals Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Account 64008 - FESTIVAL LIGHTING UTILITIES: COMED Account 64505 - TELECOMMUNICATIONS Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals Business Unit 4500 - INFRASTRUCTURE MAINTENANCE Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES- JAN 20 Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES- JAN 20 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals BACK PACK BLOWER Account 65085 - MINOR EQUIPMENT & TOOLS Totals Business Unit 4330 - GREENWAYS Totals MEMORIAL BENCH PLAQUES MEMORIAL TREE PLAQUES Account 62199 - PARK MNTNCE & FURNITURE RPLCMN Totals Account 65085 - MINOR EQUIPMENT & TOOLS Business Unit 4320 - FORESTRY Totals Business Unit 4330 - GREENWAYS Account 62199 - PARK MNTNCE & FURNITURE RPLCMN WELDING GAS Account 65085 - MINOR EQUIPMENT & TOOLS GRINDING WHEEL FORESTRY EQUIPMENT COVER Account 65085 - MINOR EQUIPMENT & TOOLS Totals Account 62385 - TREE SERVICES REMOVAL OF DISEASED ELM TREE STUMP REMOVAL 830 HAMLIN ST Account 62385 - TREE SERVICES Totals Account 64505 - TELECOMMUNICATIONS Totals Business Unit 4300 - ENVIRONMENTAL SERVICES Totals Business Unit 4320 - FORESTRY Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals Business Unit 4300 - ENVIRONMENTAL SERVICES Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES- JAN 20 Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES- JAN 20 AVL TRACKERS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Department 40 - PUBLIC WORKS AGENCY Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Account 52130 - RESIDENTS ANNUAL PARKING PERMITS NOT ELIGIBLE FOR PERMIT Account 52130 - RESIDENTS ANNUAL PARKING PERMITS Totals Account 65110 - RECREATION SUPPLIES Totals Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals Department 30 - PARKS, REC. AND COMMUNITY SERV. Totals COMMUNICATION CHARGES- JAN 20 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65110 - RECREATION SUPPLIES THEATRICAL RIGHTS SPAMALOT YOUNG Account 62509 - SERVICE AGREEMENTS/ CONTRACTS ENTERTAINMENT STARLIGHT CONCERTS 1 OF 2 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS Business Unit 3720 - CULTURAL ARTS PROGRAMS Account 62505 - INSTRUCTOR SERVICES ASSISTANT DIRECT SPRING SHOW DIRECT SPRING SHOW Account 62505 - INSTRUCTOR SERVICES Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES- JAN 20 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals Business Unit 3605 - ECOLOGY CENTER Totals Business Unit 3710 - NOYES CULTURAL ARTS CENTER Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY PEST CONTROL Account 65040 - JANITORIAL SUPPLIES Totals Account 65095 - OFFICE SUPPLIES BUSINESS CARDS FOR PRCS STAFF Account 65095 - OFFICE SUPPLIES Totals UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals Business Unit 3605 - ECOLOGY CENTER UTILITIES: COMED Account 64005 - ELECTRICITY Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 64005 - ELECTRICITY Run by Tera Davis on 02/17/2020 03:11:17 PM Page 8 of 26 A1.Page 84 of 455 175 GENERAL ASSISTANCE FUND Vendor Invoice Date Payment Date Invoice Amount 11201 - OAKTON COMMUNITY COLLEGE 02/04/2020 02/25/2020 50.00 1 $50.00 103883 - OFFICE DEPOT 01/22/2020 02/25/2020 52.96 1 $52.96 2 $102.96 2 $102.96 2 $102.96 Department 24 - HEALTH Totals Fund 175 - GENERAL ASSISTANCE FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 02/25/20 - 02/25/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.25.2020 FY20 Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 4605 - GENERAL ASSISTANCE ADMIN Totals Business Unit 4605 - GENERAL ASSISTANCE ADMIN Account 62490 - OTHER PROGRAM COSTS GED CLASSES 5 STUDENTS Account 62490 - OTHER PROGRAM COSTS Totals Invoice Description Fund 175 - GENERAL ASSISTANCE FUND Department 24 - HEALTH Run by Tera Davis on 02/17/2020 03:11:17 PM Page 9 of 26 A1.Page 85 of 455 200 MOTOR FUEL TAX FUND Vendor Invoice Date Payment Date Invoice Amount 101143 - COMED 02/10/2020 02/25/2020 109.98 1 $109.98 101143 - COMED 02/04/2020 02/25/2020 43.95 101143 - COMED 02/05/2020 02/25/2020 78.23 101143 - COMED 02/05/2020 02/25/2020 107.72 3 $229.90 101192 - CONSERV FS 02/05/2020 02/25/2020 5,512.50 125211 - MORTON SALT 02/10/2020 02/25/2020 52,199.43 125211 - MORTON SALT 02/07/2020 02/25/2020 28,075.50 3 $85,787.43 7 $86,127.31 7 $86,127.31 7 $86,127.31 Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 200 - MOTOR FUEL TAX FUND Totals Account 65015 - CHEMICALS/ SALT FY2020 BAGGED SALT PUTRCHASE 2019/20 WINTER ROCK SALT PURCHASE 2019/20 WINTER ROCK SALT PURCHASE Account 65015 - CHEMICALS/ SALT Totals Account 64007 - TRAFFIC LIGHT ELECTRICITY UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED Account 64007 - TRAFFIC LIGHT ELECTRICITY Totals Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Account 64006 - LIGHTING UTILITIES: COMED Account 64006 - LIGHTING Totals Invoice Description Fund 200 - MOTOR FUEL TAX FUND Department 40 - PUBLIC WORKS AGENCY CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.25.2020 FY2020 Accounts Payable by G/L Distribution Report Payment Date Range 02/25/20 - 02/25/20 Run by Tera Davis on 02/17/2020 03:11:17 PM Page 10 of 26 A1.Page 86 of 455 205 EMERGENCY (E911) FUND Vendor Invoice Date Payment Date Invoice Amount 100987 - CHICAGO COMMUNICATIONS, LLC.02/07/2020 02/25/2020 674.00 103536 - MOTOROLA SOLUTIONS, INC.02/01/2020 02/25/2020 126.00 137906 - STRYKER SALES CORPORATION 02/03/2020 02/25/2020 914.00 10398 - TARGET SOLUTIONS, INC 01/01/2020 02/25/2020 7,455.00 4 $9,169.00 149416 - AT & T 01/22/2020 02/25/2020 314.42 1 $314.42 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 2,538.21 1 $2,538.21 6 $12,021.63 6 $12,021.63 6 $12,021.63 Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals Department 22 - POLICE Totals Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals Account 64505 - TELECOMMUNICATIONS Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES- JAN 20 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals SOFTWARE SUPPORT Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Account 62509 - SERVICE AGREEMENTS/ CONTRACTS MOBILE RADIO COMMUNICATION CHARGES EPCR SUPPORT Invoice Description Fund 205 - EMERGENCY TELEPHONE (E911) FUND Department 22 - POLICE Accounts Payable by G/L Distribution Report Payment Date Range 02/25/20 - 02/25/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.25.2020 FY20 Run by Tera Davis on 02/17/2020 03:11:17 PM Page 11 of 26 A1.Page 87 of 455 220 CDBG LOAN FUND Vendor Invoice Date Payment Date Invoice Amount 101903 - FLADER PLUMBING & HEATING 02/13/2020 02/25/2020 13,338.67 1 $13,338.67 1 $13,338.67 1 $13,338.67 1 $13,338.67 Business Unit 5280 - CD LOAN Totals Department 21 - COMMUNITY DEVELOPMENT Totals Fund 220 - CDBG LOAN FUND Totals Business Unit 5280 - CD LOAN Account 65535 - REHAB LOANS HOUSING REHAB - CLIENT 0271 Account 65535 - REHAB LOANS Totals Invoice Description Fund 220 - CDBG LOAN FUND Department 21 - COMMUNITY DEVELOPMENT Accounts Payable by G/L Distribution Report Payment Date Range 02/25/20 - 02/25/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.25.2020 FY20 Run by Tera Davis on 02/17/2020 03:11:17 PM Page 12 of 26 A1.Page 88 of 455 240 HOME FUND Vendor Invoice Date Payment Date Invoice Amount 101187 - CONNECTIONS FOR THE HOMELESS 02/11/2020 02/25/2020 24,705.90 1 $24,705.90 1 $24,705.90 1 $24,705.90 1 $24,705.90 Business Unit 5430 - HOME FUND Totals Department 21 - COMMUNITY DEVELOPMENT Totals Fund 240 - HOME FUND Totals Business Unit 5430 - HOME FUND Account 65535 - REHAB LOANS TEBRA DISBURSEMENT-RENTAL ASSISTANCE THROUGH HOME PROGRAM Account 65535 - REHAB LOANS Totals Invoice Description Fund 240 - HOME FUND Department 21 - COMMUNITY DEVELOPMENT Accounts Payable by G/L Distribution Report Payment Date Range 02/25/20 - 02/25/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.25.2020 FY20 Run by Tera Davis on 02/17/2020 03:11:17 PM Page 13 of 26 A1.Page 89 of 455 250 AFFORDABLE HOUSING FUND Vendor Invoice Date Payment Date Invoice Amount 279468 - TEPIC LANDSCAPING, INC.02/11/2020 02/25/2020 400.00 1 $400.00 1 $400.00 16209 - DENZIN SOLTANZADEH LLC 02/05/2020 02/25/2020 409.50 1 $409.50 290703 - HILTON ORRINGTON / EVANSTON 02/05/2020 02/25/2020 590.84 1 $590.84 2 $1,000.34 3 $1,400.34 3 $1,400.34 Business Unit 5465 - AFFORDABLE HOUSING Totals Department 21 - COMMUNITY DEVELOPMENT Totals Fund 250 - AFFORDABLE HOUSING FUND Totals Account 62490 - OTHER PROGRAM COSTS Totals Account 65498 - EMERGENCY HOTEL VOUCHERS EMERGENCY HOUSING FOR DISPLACED RESIDENT Account 65498 - EMERGENCY HOTEL VOUCHERS Totals Business Unit 5005 - NSP-GENERAL ADMINISTRATION Totals Business Unit 5465 - AFFORDABLE HOUSING Account 62490 - OTHER PROGRAM COSTS ATTORNEY FEES FOR NCB PROPERTY ACQUISITION Business Unit 5005 - NSP-GENERAL ADMINISTRATION Account 62489 - SITE MAINTENANCE MAINTENANCE FOR NSP2 PROPERTIES Account 62489 - SITE MAINTENANCE Totals Invoice Description Fund 250 - AFFORDABLE HOUSING FUND Department 21 - COMMUNITY DEVELOPMENT Accounts Payable by G/L Distribution Report Payment Date Range 02/25/20 - 02/25/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.25.2020 FY20 Run by Tera Davis on 02/17/2020 03:11:17 PM Page 14 of 26 A1.Page 90 of 455 330 HOWARD-RIDGE TIF FUND Vendor Invoice Date Payment Date Invoice Amount 101143 - COMED 01/31/2020 02/25/2020 424.24 1 $424.24 102780 - KANE, MCKENNA AND ASSOCIATES, INC.02/13/2020 02/25/2020 2,231.25 1 $2,231.25 17111 - GPIF 415 PREMIER LLC C/O CRESCENT REAL ESTATE LLC 02/11/2020 02/25/2020 202,741.35 1 $202,741.35 103744 - NICOR 02/06/2020 02/25/2020 141.28 1 $141.28 4 $205,538.12 4 $205,538.12 4 $205,538.12Fund 330 - HOWARD-RIDGE TIF FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 02/25/20 - 02/25/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.25.2020 FY20 Account 64015 - NATURAL GAS Totals Business Unit 5860 - HOWARD RIDGE TIF Totals Department 99 - NON-DEPARTMENTAL Totals 2017 TAX REIMBURSEMENT- 2ND INSTALLMENT Account 62706 - REVENUE SHARING AGREEMENTS Totals Account 64015 - NATURAL GAS UTILITIES: NICOR Account 62509 - SERVICE AGREEMENTS/ CONTRACTS HOWARD RIDGE CONSULTING SERVICES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62706 - REVENUE SHARING AGREEMENTS Business Unit 5860 - HOWARD RIDGE TIF Account 62490 - OTHER PROGRAM COSTS UTILITIES: COMED Account 62490 - OTHER PROGRAM COSTS Totals Invoice Description Fund 330 - HOWARD-RIDGE TIF FUND Department 99 - NON-DEPARTMENTAL Run by Tera Davis on 02/17/2020 03:11:17 PM Page 15 of 26 A1.Page 91 of 455 415 CAPITAL IMPROVEMENTS FUND Vendor Invoice Date Payment Date Invoice Amount 176213 - TESKA ASSOCIATES, INC.01/24/2020 *02/25/2020 975.00 1 $975.00 1 $975.00 101065 - CIORBA GROUP, INC.09/20/2019 02/25/2020 2,000.00 244419 - KIMLEY-HORN AND ASSOCIATES, INC.02/04/2020 *02/25/2020 78,941.76 16873 - RATHS, RATHS & JOHNSON, INC.02/11/2020 *02/25/2020 1,085.00 16873 - RATHS, RATHS & JOHNSON, INC.01/07/2020 *02/25/2020 13,651.14 4 $95,677.90 100941 - CENTRAL RUG & CARPET CO.02/11/2020 02/25/2020 9,880.00 253307 - LANDMARK CONTRACTORS, INC.02/11/2020 *02/25/2020 306,397.34 176213 - TESKA ASSOCIATES, INC.01/24/2020 *02/25/2020 5,691.28 3 $321,968.62 7 $417,646.52 125697 - ILLINOIS DEPARTMENT OF NATURAL RESOURCES 02/13/2020 02/25/2020 300.00 1 $300.00 1 $300.00 9 $418,921.52 9 $418,921.52Fund 415 - CAPITAL IMPROVEMENTS FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 02/25/20 - 02/25/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.25.2020 FY20 Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4120 - 2020 GO BOND CAPITAL Totals Department 40 - PUBLIC WORKS AGENCY Totals Business Unit 4119 - 2019 GO BOND CAPITAL Totals Business Unit 4120 - 2020 GO BOND CAPITAL Account 65515 - OTHER IMPROVEMENTS GRANT APPLICATION FEE FOR LOVELACE PARK Account 65515 - OTHER IMPROVEMENTS CARPET INSTALLATION SERVICES AT FIRE STATION #1 MAIN ST CORRIDOR IMPROVEMENTS WEST LIMITS TO HARTREY HARBERT PARK RENOVATIONS - CONSULTING SERVICES Account 65515 - OTHER IMPROVEMENTS Totals GREENBAY RD CORRIDOR IMPROVEMENTS FLEETWOOD JOURDAIN GYM FLOOR INVESTIGATION FLEETWOOD JOURDAIN GYM FLOOR INVESTIGATION Account 62145 - ENGINEERING SERVICES Totals Business Unit 4118 - 2018 GO BOND CAPITAL Totals Business Unit 4119 - 2019 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES LINCOLN STREET BRIDGE INSPECTION Business Unit 4118 - 2018 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES GARDEN PARK RENOVATIONS - CONSULTING AWARD Account 62145 - ENGINEERING SERVICES Totals Invoice Description Fund 415 - CAPITAL IMPROVEMENTS FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 02/17/2020 03:11:17 PM Page 16 of 26 A1.Page 92 of 455 416 CROWN CONSTRUCTION FUND Vendor Invoice Date Payment Date Invoice Amount 103744 - NICOR 02/03/2020 02/25/2020 5,147.23 17099 - LIFT WORKS INC.01/29/2020 02/25/2020 17,100.00 16953 - VIBRA-TECH ENGINEERS, INC.01/31/2020 *02/25/2020 1,550.00 3 $23,797.23 321333 - HEARTLAND BUSINESS SYSTEMS 11/12/2019 *02/25/2020 465.72 111042 - MNJ TECHNOLOGIES DIRECT INC 11/18/2019 *02/25/2020 9,724.00 13544 - BIBLIOTHECA + 3M 01/31/2020 *02/25/2020 7,494.00 3 $17,683.72 6 $41,480.95 6 $41,480.95 6 $41,480.95 Department 40 - PUBLIC WORKS AGENCY Totals Fund 416 - CROWN CONSTRUCTION FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 02/25/20 - 02/25/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.25.2020 FY20 SOLE SOURCE ROBERT CROWN LIBRARY AFTER HOURS ACCESS SYSTEM Account 65555 - IT COMPUTER HARDWARE Totals Business Unit 4160 - CROWN CONSTRUCTION PROJECT Totals Account 65515 - OTHER IMPROVEMENTS Totals Account 65555 - IT COMPUTER HARDWARE CISCO NETWORK INFRASTRUCTURE APPLIANCES, LICENSING & SUPPORT -RC 11 CISCO AIRONET AP2802E WIRELESS ACCESS POINTS Business Unit 4160 - CROWN CONSTRUCTION PROJECT Account 65515 - OTHER IMPROVEMENTS UTILITIES: NICOR MICRO 28 ELECTRIC SLIM SCISSOR LIFT ROBERT CROWN VIBRATION MONITORING Invoice Description Fund 416 - CROWN CONSTRUCTION FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 02/17/2020 03:11:17 PM Page 17 of 26 A1.Page 93 of 455 510 WATER FUND Vendor Invoice Date Payment Date Invoice Amount 177879 - BURNS & MCDONNELL 01/21/2020 02/25/2020 3,000.00 1 $3,000.00 103460 - MINUTEMAN PRESS 02/04/2020 02/25/2020 371.93 1 $371.93 154298 - CALL ONE 11/15/2019 02/25/2020 197.27 154298 - CALL ONE 12/15/2019 02/25/2020 197.58 2 $394.85 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 139.03 14093 - VERIZON NETWORKFLEET, INC.01/01/2020 02/25/2020 37.90 212727 - IRTH SOLUTIONS 02/01/2020 02/25/2020 200.00 3 $376.93 7 $4,143.71 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 3.39 1 $3.39 1 $3.39 100212 - ALTORFER INC.01/31/2020 02/25/2020 92,055.65 1 $92,055.65 101143 - COMED 11/06/2019 02/25/2020 22.26 101143 - COMED 12/09/2019 02/25/2020 22.27 101143 - COMED 01/10/2020 02/25/2020 20.09 101143 - COMED 12/02/2019 02/25/2020 126.06 101143 - COMED 01/03/2020 02/25/2020 178.37 15016 - DYNEGY 02/11/2020 02/25/2020 84,592.01 6 $84,961.06 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 77.16 1 $77.16 8 $177,093.87 103359 - METROPOLITAN WATER RECLAMATION DISTRICT 01/16/2020 02/25/2020 37,950.02 1 $37,950.02 106964 - EUROFINS EATON ANALYTICAL 01/15/2020 02/25/2020 520.00 106964 - EUROFINS EATON ANALYTICAL 01/31/2020 02/25/2020 50.00 2 $570.00 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 127.44 1 $127.44 217862 - ALEXANDER CHEMICAL CORPORATION 01/29/2020 02/25/2020 7,293.83 217862 - ALEXANDER CHEMICAL CORPORATION 02/05/2020 02/25/2020 3,440.00 217862 - ALEXANDER CHEMICAL CORPORATION 01/30/2020 02/25/2020 163.35 3 $10,897.18 7 $49,544.64 106817 - HARRIS COMPUTER SYSTEMS 01/16/2020 02/25/2020 36,661.59 1 $36,661.59 13723 - SEBIS DIRECT 01/26/2020 02/25/2020 602.16 1 $602.16 2 $37,263.75 100177 - ALLEGRA PRINT & IMAGING 01/31/2020 02/25/2020 101.00 1 $101.00 100177 - ALLEGRA PRINT & IMAGING 01/31/2020 02/25/2020 63.14 1 $63.14 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 264.59 14093 - VERIZON NETWORKFLEET, INC.01/01/2020 02/25/2020 170.55 2 $435.14 105696 - ZIEBELL WATER SERVICE PRODUCTS INC 01/10/2020 02/25/2020 3,300.00 1 $3,300.00 5 $3,899.28 30 $271,948.64 30 $271,948.64 Department 40 - PUBLIC WORKS AGENCY Totals Fund 510 - WATER FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 02/25/20 - 02/25/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.25.2020 FY20 A.P. SMITH 8" SHELL CUTTER Account 65055 - MATER. TO MAINT. IMP. Totals Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals COMMUNICATION CHARGES- JAN 20 AVL TRACKERS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65055 - MATER. TO MAINT. IMP. Account 62275 - POSTAGE CHARGEBACKS BACKFLOW POSTCARDS Account 62275 - POSTAGE CHARGEBACKS Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS Business Unit 4540 - DISTRIBUTION MAINTENANCE Account 62210 - PRINTING BACKFLOW POSTCARDS Account 62210 - PRINTING Totals Account 62455 - WTR/SWR BILL PRINT AND MAIL CO UTILITITY BILL PRINT AND MAIL SERVICES Account 62455 - WTR/SWR BILL PRINT AND MAIL CO Totals Business Unit 4225 - WATER OTHER OPERATIONS Totals Business Unit 4225 - WATER OTHER OPERATIONS Account 62340 - IT COMPUTER SOFTWARE ANNUAL MAINTENANCE & SUPPORT AGREEMENT 3/1/20-11/30/20 Account 62340 - IT COMPUTER SOFTWARE Totals LIQUID CHLORINE (PER SPEC) LIQUID CHLORINE (PER SPEC) Account 65015 - CHEMICALS/ SALT Totals Business Unit 4220 - FILTRATION Totals COMMUNICATION CHARGES- JAN 20 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65015 - CHEMICALS/ SALT HYDROFLUOROSILICIC ACID (PER SPEC) FY2020 LABORATORY TESTING FY2020 LABORATORY TESTING Account 62465 - OUTSIDE LABARATORY COSTS Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS Account 62420 - MWRD FEES 2020 MWRDGC ESTIMATED ANNUAL USER CHARGES Account 62420 - MWRD FEES Totals Account 62465 - OUTSIDE LABARATORY COSTS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 4210 - PUMPING Totals Business Unit 4220 - FILTRATION UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES- JAN 20 UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED Account 62245 - OTHER EQMT MAINTENANCE HL #4 NATURAL GAS ENGINE REPAIR Account 62245 - OTHER EQMT MAINTENANCE Totals Account 64005 - ELECTRICITY Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 4205 - WATER PRODUCTION MAINTENANCE Totals Business Unit 4210 - PUMPING Business Unit 4200 - WATER PRODUCTION Totals Business Unit 4205 - WATER PRODUCTION MAINTENANCE Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES- JAN 20 COMMUNICATION CHARGES- JAN 20 AVL TRACKERS DIGTRACK MONTHLY SUPPORT Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals COMMUNICATION CHARGES NOV 19 COMMUNICATION CHARGES DEC 19 Account 64505 - TELECOMMUNICATIONS Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS Account 62210 - PRINTING PWA GREEN INFRASTRUCTURE BROCHURES Account 62210 - PRINTING Totals Account 64505 - TELECOMMUNICATIONS Business Unit 4200 - WATER PRODUCTION Account 62180 - STUDIES VALUATION OF ASSETS TO BE INCLUDED IN WATER RATE CALCULATIONS Account 62180 - STUDIES Totals Invoice Description Fund 510 - WATER FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 02/17/2020 03:11:17 PM Page 18 of 26 A1.Page 94 of 455 505 PARKING SYSTEM FUND Vendor Invoice Date Payment Date Invoice Amount 16672 - BRINK'S INCORPORATED 11/01/2019 02/25/2020 851.19 16672 - BRINK'S INCORPORATED 12/01/2019 02/25/2020 1,170.38 16672 - BRINK'S INCORPORATED 01/01/2020 02/25/2020 811.30 16672 - BRINK'S INCORPORATED 02/01/2020 02/25/2020 691.60 16672 - BRINK'S INCORPORATED 01/01/2020 02/25/2020 3,171.58 16672 - BRINK'S INCORPORATED 10/01/2019 02/25/2020 1,143.78 6 $7,839.83 105394 -VERIZON WIRELESS 02/01/2020 02/25/2020 936.01 14093 - VERIZON NETWORKFLEET, INC.01/01/2020 02/25/2020 18.95 2 $954.96 102281 - HAVEY COMMUNICATIONS INC.02/12/2020 02/25/2020 5,204.00 1 $5,204.00 9 $13,998.79 101545 - DUNCAN PARKING TECHNOLOGIES, INC.02/12/2020 02/25/2020 4,381.25 1 $4,381.25 101143 - COMED 01/31/2020 02/25/2020 275.83 101143 - COMED 01/30/2020 02/25/2020 408.96 101143 - COMED 01/30/2020 02/25/2020 206.81 3 $891.60 4 $5,272.85 13097 - SP PLUS PARKING 02/12/2020 02/25/2020 30,310.07 1 $30,310.07 13583 - 3C PAYMENT (USA) CORP 02/12/2020 02/25/2020 171.95 1 $171.95 15016 - DYNEGY 02/11/2020 02/25/2020 4,965.45 1 $4,965.45 154298 - CALL ONE 11/15/2019 02/25/2020 181.33 154298 - CALL ONE 12/15/2019 02/25/2020 179.39 2 $360.72 5 $35,808.19 13097 - SP PLUS PARKING 02/12/2020 02/25/2020 55,110.32 1 $55,110.32 105150 - THYSSENKRUPP ELEVATOR 02/12/2020 02/25/2020 8,550.00 105150 - THYSSENKRUPP ELEVATOR 02/12/2020 02/25/2020 658.75 2 $9,208.75 215899 - MB EVANSTON SHERMAN, L.L.C.02/12/2020 02/25/2020 7,016.41 1 $7,016.41 13583 - 3C PAYMENT (USA) CORP 02/12/2020 02/25/2020 656.50 1 $656.50 15016 - DYNEGY 02/11/2020 02/25/2020 14,918.17 1 $14,918.17 154298 - CALL ONE 11/15/2019 02/25/2020 517.53 154298 - CALL ONE 12/15/2019 02/25/2020 517.05 2 $1,034.58 8 $87,944.73 13097 - SP PLUS PARKING 02/12/2020 02/25/2020 36,748.36 1 $36,748.36 13583 - 3C PAYMENT (USA) CORP 02/12/2020 02/25/2020 415.10 1 $415.10 15016 - DYNEGY 02/11/2020 02/25/2020 9,629.07 1 $9,629.07 103744 - NICOR 01/28/2020 02/25/2020 123.63 1 $123.63 154298 - CALL ONE 11/15/2019 02/25/2020 777.80 154298 - CALL ONE 12/15/2019 02/25/2020 782.48 2 $1,560.28 6 $48,476.44 32 $191,501.00 32 $191,501.00 Business Unit 7037 - MAPLE GARAGE Totals Department 19 - ADMINISTRATIVE SERVICES Totals Fund 505 - PARKING SYSTEM FUND Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES NOV 19 COMMUNICATION CHARGES DEC 19 Account 64505 - TELECOMMUNICATIONS Totals Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS UTILITIES: NICOR Account 64015 - NATURAL GAS Totals CREDIT & DEBIT CARD PROCESSING FEES-JANUARY 2020 Account 62705 - BANK SERVICE CHARGES Totals Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 62400 - CONTRACT SVC-PARKING GARAGE GARAGE MANAGEMENT-FEB 2020 Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Account 62705 - BANK SERVICE CHARGES Account 64505 - TELECOMMUNICATIONS Totals Business Unit 7036 - SHERMAN GARAGE Totals Business Unit 7037 - MAPLE GARAGE Account 64005 - ELECTRICITY Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES NOV 19 COMMUNICATION CHARGES DEC 19 CREDIT & DEBIT CARD PROCESSING FEES-JANUARY 2020 Account 62705 - BANK SERVICE CHARGES Totals Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 62660 - BUSINESS ATTRACTION FEBRUARY 2020 JANITORIAL SERVICES-SHERMAN PLAZA Account 62660 - BUSINESS ATTRACTION Totals Account 62705 - BANK SERVICE CHARGES Account 62425 - ELEVATOR CONTRACT COSTS SHERMAN PLAZA ELEVATORS JAN THRU MAR 2020 SHERMAN ELEVATOR SERVICE CALL Account 62425 - ELEVATOR CONTRACT COSTS Totals Business Unit 7036 - SHERMAN GARAGE Account 62400 - CONTRACT SVC-PARKING GARAGE GARAGE MANAGEMENT-FEB 2020 Account 62400 - CONTRACT SVC-PARKING GARAGE Totals COMMUNICATION CHARGES NOV 19 COMMUNICATION CHARGES DEC 19 Account 64505 - TELECOMMUNICATIONS Totals Business Unit 7025 - CHURCH STREET GARAGE Totals Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals Account 64505 - TELECOMMUNICATIONS Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS CREDIT & DEBIT CARD PROCESSING FEES-JANUARY 2020 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 7015 - PARKING LOTS & METERS Totals Business Unit 7025 - CHURCH STREET GARAGE Account 62400 - CONTRACT SVC-PARKING GARAGE GARAGE MANAGEMENT-FEB 2020 Account 64005 - ELECTRICITY UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED Account 64005 - ELECTRICITY Totals Business Unit 7015 - PARKING LOTS & METERS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS AUTOTRAX FEES-FEBRUARY 2020 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65515 - OTHER IMPROVEMENTS PARTS AND INSTALLATION FOR 4 LPR MOUNTS Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 7005 - PARKING SYSTEM MGT Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES- JAN 20 AVL TRACKERS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals ARMORED TRUCK SERVICES ARMORED TRUCK SERVICES ARMORED TRUCK SERVICES Account 62431 - ARMORED CAR SERVICES Totals Business Unit 7005 - PARKING SYSTEM MGT Account 62431 - ARMORED CAR SERVICES ARMORED TRUCK SERVICES ARMORED TRUCK SERVICES ARMORED TRUCK SERVICES Invoice Description Fund 505 - PARKING SYSTEM FUND Department 19 - ADMINISTRATIVE SERVICES Accounts Payable by G/L Distribution Report Payment Date Range 02/25/20 - 02/25/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.25.2020 FY20 Run by Tera Davis on 02/17/2020 03:11:17 PM Page 19 of 26 A1.Page 95 of 455 515 SEWER FUND Vendor Invoice Date Payment Date Invoice Amount 13723 - SEBIS DIRECT 01/26/2020 02/25/2020 602.16 1 $602.16 105394 VERIZON WIRELESS 02/01/2020 02/25/2020 119.57 14093 - VERIZON NETWORKFLEET, INC.01/01/2020 02/25/2020 170.55 2 $290.12 3 $892.28 3 $892.28 3 $892.28 Business Unit 4530 - SEWER MAINTENANCE Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 515 - SEWER FUND Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES- JAN 20 AVL TRACKERS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 4530 - SEWER MAINTENANCE Account 62455 - WTR/SWR BILL PRINT AND MAIL CO UTILITITY BILL PRINT AND MAIL SERVICES Account 62455 - WTR/SWR BILL PRINT AND MAIL CO Totals Invoice Description Fund 515 - SEWER FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 02/25/20 - 02/25/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.25.2020 FY20 Run by Tera Davis on 02/17/2020 03:11:17 PM Page 20 of 26 A1.Page 96 of 455 520 SOLID WASTE FUND Vendor Invoice Date Payment Date Invoice Amount 278136 - LAKESHORE RECYCLING SYSTEMS 01/25/2020 02/25/2020 36,864.72 1 $36,864.72 102184 - GROOT RECYCLING & WASTE SERVICES 02/01/2020 02/25/2020 136,526.00 1 $136,526.00 11992 - COLLECTIVE RESOURCE INC.02/05/2020 02/25/2020 450.00 1 $450.00 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 20.02 1 $20.02 105191 - TRAFFIC CONTROL & PROTECTION, INC.02/03/2020 02/25/2020 1,600.00 1 $1,600.00 5 $175,460.74 5 $175,460.74 5 $175,460.74 Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 520 - SOLID WASTE FUND Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65625 - FURNITURE & FIXTURES ZONE 1 STREET CLEANING STICKERS Account 65625 - FURNITURE & FIXTURES Totals FY2020 PLASTIC BAG AND FILM PACKAGING COLLECTION Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES- JAN 20 Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS FY2020 RESIDENTIAL REFUSE COLLECTION Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Account 62390 - CONDOMINIUM REFUSE COLL FY2020 CONDOMINIUM REFUSE COLLECTION Account 62390 - CONDOMINIUM REFUSE COLL Totals Invoice Description Fund 520 - SOLID WASTE FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 02/25/20 - 02/25/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.25.2020 FY20 Run by Tera Davis on 02/17/2020 03:11:17 PM Page 21 of 26 A1.Page 97 of 455 600 FLEET SERVICES FUND Vendor Invoice Date Payment Date Invoice Amount 154298 - CALL ONE 11/15/2019 02/25/2020 1,544.14 154298 - CALL ONE 12/15/2019 02/25/2020 4,858.55 2 $6,402.69 105394 - VERIZON WIRELESS 02/01/2020 02/25/2020 123.50 1 $123.50 3 $6,526.19 101030 - EQUIPMENT DEPOT OF ILLINOIS 01/21/2020 02/25/2020 275.97 15434 - HOWARD AUTO SERVICE 02/01/2020 02/25/2020 279.50 2 $555.47 101177 - COMPUTERIZED FLEET ANALYSIS INC.01/13/2020 02/25/2020 2,750.00 1 $2,750.00 101177 - COMPUTERIZED FLEET ANALYSIS INC.12/26/2019 02/25/2020 2,995.00 1 $2,995.00 14093 - VERIZON NETWORKFLEET, INC.01/01/2020 02/25/2020 645.21 1 $645.21 101081 - CITY WELDING SALES & SERVICE INC.01/31/2020 02/25/2020 97.09 1 $97.09 101064 - CINTAS #22 02/04/2020 02/25/2020 206.13 101064 - CINTAS #22 02/11/2020 02/25/2020 206.13 2 $412.26 100003 - 1ST AYD CORPORATION 02/06/2020 02/25/2020 327.02 15228 - ADVANCE AUTO PARTS 02/04/2020 02/25/2020 41.62 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/03/2020 02/25/2020 165.75 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 01/31/2020 02/25/2020 3.82 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/10/2020 02/25/2020 8.31 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/11/2020 02/25/2020 58.04 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/12/2020 02/25/2020 40.03 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/06/2020 02/25/2020 104.40 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/07/2020 02/25/2020 (52.20) 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/10/2020 02/25/2020 150.36 100412 - ATLAS BOBCAT, INC.01/23/2020 02/25/2020 411.86 100412 - ATLAS BOBCAT, INC.01/23/2020 02/25/2020 123.60 100412 - ATLAS BOBCAT, INC.01/29/2020 02/25/2020 1,393.82 100412 - ATLAS BOBCAT, INC.01/29/2020 02/25/2020 515.72 100412 - ATLAS BOBCAT, INC.02/06/2020 02/25/2020 203.43 272360 - ATLAS TOYOTA MATERIAL HANDLING 01/31/2020 02/25/2020 328.00 16657 - CERTIFIED FLEET SERVICES, INC.01/21/2020 02/25/2020 13,027.19 285052 - CHICAGO PARTS & SOUND, LLC 02/06/2020 02/25/2020 527.36 101300 - CUMBERLAND SERVICENTER 01/30/2020 02/25/2020 162.34 101300 - CUMBERLAND SERVICENTER 02/04/2020 02/25/2020 66.90 101300 - CUMBERLAND SERVICENTER 02/11/2020 02/25/2020 1,372.55 101511 - DOUGLAS TRUCK PARTS 12/26/2019 02/25/2020 221.20 101511 - DOUGLAS TRUCK PARTS 01/29/2020 02/25/2020 70.61 101511 - DOUGLAS TRUCK PARTS 01/31/2020 02/25/2020 112.40 101511 - DOUGLAS TRUCK PARTS 02/12/2020 02/25/2020 260.00 101511 - DOUGLAS TRUCK PARTS 02/10/2020 02/25/2020 30.60 101556 - DUXLER TIRE & CAR CENTER 01/30/2020 02/25/2020 63.60 227800 - GOLF MILL FORD 02/01/2020 02/25/2020 222.87 227800 - GOLF MILL FORD 02/03/2020 02/25/2020 93.08 227800 - GOLF MILL FORD 01/30/2020 02/25/2020 69.98 227800 - GOLF MILL FORD 01/30/2020 02/25/2020 69.98 227800 - GOLF MILL FORD 01/30/2020 02/25/2020 35.89 227800 - GOLF MILL FORD 01/29/2020 02/25/2020 344.85 227800 - GOLF MILL FORD 01/30/2020 02/25/2020 428.39 227800 - GOLF MILL FORD 02/05/2020 02/25/2020 18.60 227800 - GOLF MILL FORD 02/03/2020 02/25/2020 361.99 227800 - GOLF MILL FORD 02/07/2020 02/25/2020 72.19 227800 - GOLF MILL FORD 02/12/2020 02/25/2020 1,206.09 16406 - IMPERIAL SUPPLIES, LLC 02/03/2020 02/25/2020 396.55 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 02/10/2020 02/25/2020 194.65 106761 - KRESL POWER EQUIPMENT 02/03/2020 02/25/2020 799.95 102994 - LEACH ENTERPRISES, INC.01/28/2020 02/25/2020 132.30 102994 - LEACH ENTERPRISES, INC.02/06/2020 02/25/2020 371.85 102994 - LEACH ENTERPRISES, INC.02/05/2020 02/25/2020 104.90 102994 - LEACH ENTERPRISES, INC.02/12/2020 02/25/2020 40.00 105080 - MACQUEEN EMERGENCY GROUP 01/28/2020 02/25/2020 43.79 105080 - MACQUEEN EMERGENCY GROUP 01/27/2020 02/25/2020 3,906.81 105080 - MACQUEEN EMERGENCY GROUP 02/04/2020 02/25/2020 66.85 103490 - MONROE TRUCK EQUIPMENT 01/29/2020 02/25/2020 130.17 252920 - ORLANDO AUTO TOP 02/10/2020 02/25/2020 800.00 243021 - R.N.O.W., INC.02/11/2020 02/25/2020 401.82 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 01/29/2020 02/25/2020 230.00 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 02/05/2020 02/25/2020 253.50 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 02/12/2020 02/25/2020 425.00 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 02/10/2020 02/25/2020 2,329.68 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 02/10/2020 02/25/2020 910.00 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 01/20/2020 02/25/2020 1,330.00 104918 - STANDARD EQUIPMENT COMPANY 02/03/2020 02/25/2020 454.52 104918 - STANDARD EQUIPMENT COMPANY 02/06/2020 02/25/2020 464.88 324441 - THE CHEVROLET EXCHANGE 01/28/2020 02/25/2020 210.00 105395 - VERMEER MIDWEST 02/11/2020 02/25/2020 87.94 245860 - WENTWORTH TIRE SERVICE 01/31/2020 02/25/2020 1,735.04 106333 - WEST SIDE EXCHANGE 01/30/2020 02/25/2020 512.67 105553 - WHOLESALE DIRECT INC 02/04/2020 02/25/2020 347.78 105553 - WHOLESALE DIRECT INC 02/03/2020 02/25/2020 197.22 105688 - ZARNOTH BRUSH WORKS, INC.01/29/2020 02/25/2020 1,626.00 66 $41,166.11 245860 - WENTWORTH TIRE SERVICE 02/03/2020 02/25/2020 1,461.96 245860 - WENTWORTH TIRE SERVICE 02/03/2020 02/25/2020 369.99 245860 - WENTWORTH TIRE SERVICE 02/06/2020 02/25/2020 163.00 3 $1,994.95 17260 - EDUARDO SANCHEZ 01/14/2020 02/25/2020 800.00 1 $800.00 101063 - CINTAS FIRST AID & SUPPLY 01/31/2020 02/25/2020 29.97 101063 - CINTAS FIRST AID & SUPPLY 01/31/2020 02/25/2020 29.38 2 $59.35 80 $51,475.44 83 $58,001.63 83 $58,001.63 Department 19 - ADMINISTRATIVE SERVICES Totals Fund 600 - FLEET SERVICES FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 02/25/20 - 02/25/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.25.2020 FY20 FIRST AID SUPPLIES FIRST AID SAFETY EQUIPMENT Account 65090 - SAFETY EQUIPMENT Totals Business Unit 7710 - FLEET MAINTENANCE Totals Account 65085 - MINOR EQUIPMENT & TOOLS TOOL ALLOWANCE 2020 Account 65085 - MINOR EQUIPMENT & TOOLS Totals Account 65090 - SAFETY EQUIPMENT STREETS VEHICLE #608 STOCK TIRES STREETS VEHICLE #608 & 681 TIRES WATER VEHICLE #955 TIRE SWAP Account 65065 - TIRES & TUBES Totals STOCK FOR LIGHTS STREET SWEEPERS REPLACEMENT BRAKES Account 65060 - MATER. TO MAINT. AUTOS Totals Account 65065 - TIRES & TUBES SNOW PLOWS HYDRAULIC FLUID FORESTRY VEHICLE #824 BEARINGS/HUBS STOCK FOR TIRES WATER VEHICLE #955 POWER SYSTEM STOCK FOR SNOW EQUIPMENT - LIGHTS STREETS VEHICLE #615 FUEL TANK REPAIRS STREETS VEHICLE #615 FUEL TANK/ ACCIDENT CORE CREDIT STOCK FOR AUTOS GREASE FOR REM SWEEPERS REM VEHICLE #705 WINDSHIELD STOCK FOR MICRO SWITCH STREETS VEHICLE #616 RADIO STOCK FOR AUTOS STREETS VEHICLE #615 BRAKES FORESTRY VEHICLE #824 BRAKES FIRE VEHICLE #325R COOLING SYSTEM REPAIRS ON EFD VEHICLE #313 FIRE VEHICLE #313 LIGHTS FORESTRY VEHICLE #58455 ELECTRIC STOCK FOR BATTERIES FLEET EQUIPMENT MULTIPLE WIPERS STOCK FOR AUTOS STOCK FOR AUTOS STOCK FOR AUTOS GREENWAYS VEHICLE #527 POWER SYSTEM PD VEHICLE #51 REPAIRS STOCK FOR REBUILD STOCK FOR AUTOS STOCK FOR AUTOS GREENWAYS VEHICLE #527 POWER SYSTEM AUTOMOTIVE PARTS STREETS VEHICLE #634 EXHAUST GREENWAYS VEHICLE #527 COOLING SYSTEM REM VEHICLE #712 BRAKES STOCK FOR AUTOS PD VEHICLE WHEEL BALANCE GREENWAYS VEHICLE #527 EXHAUST REM VEHICLE #260 MIRROR FLEET STOCK FOR GARBAGE TRUCKS REM VEHICLE #704 STOCK FOR AUTOS PRCS VEHICLE #766 EXHAUST STOCK FOR SWITCH STOCK FOR AUTOS FLEET VEHICLE #746 FORKLIFT REPAIRS EFD VEHICLE #322 REPAIRS POLICE STOCK FOR BRAKES REM VEHICLE #720 FUEL GAUGE LIGHT STOCK FOR HEADLIGHTS STOCK FOR AUTOS STOCK FOR AUTOS REM VEHICLE #706 FRONT END REM VEHICLE #706 FRONT END STOCK FOR AUTOS STOCK FOR AUTOS PD VEHICLE #14 IGNITION STOCK FOR AUTOS CREDIT FOR PARTS Account 65060 - MATER. TO MAINT. AUTOS SHOP SUPPLIES STOCK FOR AUTOS STOCK FOR FUEL LINES SHOP SUPPLIES Account 65020 - CLOTHING UNIFORMS UNIFORMS Account 65020 - CLOTHING Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65015 - CHEMICALS/ SALT SHOP SUPPLIES Account 65015 - CHEMICALS/ SALT Totals CFA SOFTWARE SUPPORT AND MAINTENANCE Account 62340 - IT COMPUTER SOFTWARE Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS AVL TRACKERS Account 62295 - TRAINING & TRAVEL CFA STAFF TRAINING Account 62295 - TRAINING & TRAVEL Totals Account 62340 - IT COMPUTER SOFTWARE Business Unit 7710 - FLEET MAINTENANCE Account 62240 - AUTOMOTIVE EQMP MAINT WATER VEHICLE #944 FORKLIFT INSPECTION MULTIPLE SAFETY LANE Account 62240 - AUTOMOTIVE EQMP MAINT Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES- JAN 20 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 7705 - GENERAL SUPPORT Totals Business Unit 7705 - GENERAL SUPPORT Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES NOV 19 COMMUNICATION CHARGES DEC 19 Account 64505 - TELECOMMUNICATIONS Totals Invoice Description Fund 600 - FLEET SERVICES FUND Department 19 - ADMINISTRATIVE SERVICES Run by Tera Davis on 02/17/2020 03:11:17 PM Page 22 of 26 A1.Page 98 of 455 605 INSURANCE FUND Vendor Invoice Date Payment Date Invoice Amount 10460 - ANCEL,GLINK,DIAMOND,BUSH,DICIANNI & KRAFTHEFER, P.02/12/2020 02/25/2020 8,015.50 17051 - L.A. COURT REPORTERS, LLC 10/15/2019 02/25/2020 1,462.81 2 $9,478.31 244146 - CCMSI 02/12/2020 02/25/2020 23,375.00 1 $23,375.00 3 $32,853.31 3 $32,853.31 3 $32,853.31 * = Prior Fiscal Year Activity 529 $1,809,676.78 Department 99 - NON-DEPARTMENTAL Totals Fund 605 - INSURANCE FUND Totals Account 62266 - TPA SERVICE CHARGES 1ST QUARTER CLAIMS & ADMINISTRATION FEES Account 62266 - TPA SERVICE CHARGES Totals Business Unit 7800 - RISK MANAGEMENT Totals Business Unit 7800 - RISK MANAGEMENT Account 62130 - LEGAL SERVICES-GENERAL ALLISON HARNED V EMOEB LABOR 150 COURT TRANSCRIPT Account 62130 - LEGAL SERVICES-GENERAL Totals Invoice Description Fund 605 - INSURANCE FUND Department 99 - NON-DEPARTMENTAL Accounts Payable by G/L Distribution Report Payment Date Range 02/25/20 - 02/25/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.25.2020 FY20 Run by Tera Davis on 02/17/2020 03:11:17 PM Page 23 of 26 A1.Page 99 of 455 Vendor Invoice Date Payment Date Invoice Amount 17223 - HAMILTON LAW OFFICE, LLC & KANAN WAHNA 01/31/2020 02/04/2020 25,000.00 1 $25,000.00 1 $25,000.00 1 $25,000.00 1 $25,000.00 * = Prior Fiscal Year Activity 1 $25,000.00 Accounts Payable by G/L Distribution Report *ADVANCED CHECKS FOR PAY PERIOD ENDING 02.25.2020 FY2020 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.25.2020 FY2020 Business Unit 7800 - RISK MANAGEMENT Totals Department 99 - NON-DEPARTMENTAL Totals Fund 605 - INSURANCE FUND Totals Business Unit 7800 - RISK MANAGEMENT Account 62130 - LEGAL SERVICES-GENERAL *SETTLEMENT: KANAN WANHA Account 62130 - LEGAL SERVICES-GENERAL Totals Invoice Description Fund 605 - INSURANCE FUND Department 99 - NON-DEPARTMENTAL Run by Tera Davis on 02/19/2020 08:36:52 AM Page 24 of 26 A1.Page 100 of 455 Vendor Invoice Date Payment Date Invoice Amount 104554 - SAM'S CLUB DIRECT 02/14/2020 02/14/2020 45.00 1 $45.00 1 $45.00 1 $45.00 104554 - SAM'S CLUB DIRECT 01/10/2020 02/14/2020 39.98 1 $39.98 1 $39.98 104554 - SAM'S CLUB DIRECT 01/17/2020 02/14/2020 76.78 1 $76.78 1 $76.78 104554 - SAM'S CLUB DIRECT 01/09/2020 02/14/2020 99.90 1 $99.90 1 $99.90 3 $216.66 104554 - SAM'S CLUB DIRECT 02/14/2020 02/14/2020 40.00 1 $40.00 1 $40.00 104554 - SAM'S CLUB DIRECT 01/10/2020 02/14/2020 53.64 1 $53.64 1 $53.64 104554 - SAM'S CLUB DIRECT 01/15/2020 02/14/2020 113.56 1 $113.56 104554 - SAM'S CLUB DIRECT 01/15/2020 02/14/2020 61.67 1 $61.67 104554 - SAM'S CLUB DIRECT 01/02/2020 02/14/2020 215.24 1 $215.24 3 $390.47 104554 - SAM'S CLUB DIRECT 01/17/2020 02/14/2020 99.04 1 $99.04 1 $99.04 104554 - SAM'S CLUB DIRECT 02/14/2020 02/14/2020 40.00 1 $40.00 104554 - SAM'S CLUB DIRECT 01/17/2020 02/14/2020 104.52 1 $104.52 2 $144.52 8 $727.67 104554 - SAM'S CLUB DIRECT 12/20/2019 02/14/2020 133.27 1 $133.27 1 $133.27 104554 - SAM'S CLUB DIRECT 01/09/2020 02/14/2020 16.98 1 $16.98 1 $16.98 104554 - SAM'S CLUB DIRECT 01/09/2020 02/14/2020 18.34 1 $18.34 1 $18.34 104554 - SAM'S CLUB DIRECT 01/09/2020 02/14/2020 106.92 1 $106.92 1 $106.92 4 $275.51 16 $1,264.84 * = Prior Fiscal Year Activity 16 $1,264.84 Accounts Payable by G/L Distribution Report *ADVANCED CHECKS FOR PAY PERIOD ENDING 02.25.2020 FY2020 Business Unit 4510 - STREET MAINTENANCE Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 100 - GENERAL FUND Totals Business Unit 4510 - STREET MAINTENANCE Account 65055 - MATER. TO MAINT. IMP. *SUPPLIES: STAFF/OFFICE SUPPLIES Account 65055 - MATER. TO MAINT. IMP. Totals Account 65095 - OFFICE SUPPLIES *SUPPLIES: STAFF/OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 4500 - INFRASTRUCTURE MAINTENANCE Totals Account 65095 - OFFICE SUPPLIES Totals Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals Business Unit 4500 - INFRASTRUCTURE MAINTENANCE Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Account 65095 - OFFICE SUPPLIES *SUPPLIES: STAFF/OFFICE SUPPLIES Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Account 65025 - FOOD *SUPPLIES: SAFTEY HOLIDAY LUNCHEON Account 65025 - FOOD Totals Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals Department 30 - PARKS, REC. AND COMMUNITY SERV. Totals Department 40 - PUBLIC WORKS AGENCY Account 62360 - MEMBERSHIP DUES Totals Account 62365 - RECEPTION/ENTERTAINMEN *SUPPLIES: ART GALLERY OPENING Account 62365 - RECEPTION/ENTERTAINMEN Totals Business Unit 3130 - SPECIAL RECREATION Totals Business Unit 3720 - CULTURAL ARTS PROGRAMS Account 62360 - MEMBERSHIP DUES *MEMBERSHIP DUES: ANGELA ALLEN Business Unit 3130 - SPECIAL RECREATION Account 65025 - FOOD *SUPPLIES: SPECIAL OLYMPICS Account 65025 - FOOD Totals Account 65110 - RECREATION SUPPLIES *SUPPLIES: BINGO SUPPLIES Account 65110 - RECREATION SUPPLIES Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals Account 65025 - FOOD Totals Account 65040 - JANITORIAL SUPPLIES *SUPPLIES: BATTERIES Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Account 65025 - FOOD *SUPPLIES:CONCERT FOOD Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Account 65025 - FOOD *SUPPLIES:OPEN HOUSE Account 65025 - FOOD Totals *MEMBERSHIP DUES: MYRA GORMAN Account 62360 - MEMBERSHIP DUES Totals Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Totals Department 22 - POLICE Totals Department 30 - PARKS, REC. AND COMMUNITY SERV. Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Account 62360 - MEMBERSHIP DUES Account 65125 - OTHER COMMODITIES *SUPPLIES: BREAKROOM Account 65125 - OTHER COMMODITIES Totals Business Unit 2295 - BUILDING MANAGEMENT Totals Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 2285 - PROBLEM SOLVING TEAM Totals Business Unit 2295 - BUILDING MANAGEMENT Business Unit 2205 - POLICE ADMINISTRATION Totals Business Unit 2285 - PROBLEM SOLVING TEAM Account 62490 - OTHER PROGRAM COSTS *SUPPLIES: OFFICER AND GENTLEMEN Business Unit 2205 - POLICE ADMINISTRATION Account 62490 - OTHER PROGRAM COSTS *SUPPLIES:CAKE RETIREMENT Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 1575 - PURCHASING Totals Department 15 - CITY MANAGER'S OFFICE Totals Department 22 - POLICE Business Unit 1575 - PURCHASING Account 62360 - MEMBERSHIP DUES *MEMBERSHIP DUES: TAMMI NUNEZ Account 62360 - MEMBERSHIP DUES Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.25.2020 FY2020 Invoice Description Fund 100 - GENERAL FUND Department 15 - CITY MANAGER'S OFFICE Run by Tera Davis on 02/19/2020 09:10:02 AM Page 25 of 26 A1.Page 101 of 455 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT INSURANCE VARIOUS VARIOUS CASUALTY LOSS 1,585.36 VARIOUS VARIOUS WORKERS COMP 4,079.53 VARIOUS VARIOUS WORKERS COMP 11,089.89 VARIOUS VARIOUS WORKERS COMP 71,785.81 88,540.59 SEWER 7621.68305 IEPA LOAN DISBURSEMENT SEWER FUND 128,528.36 128,528.36 217,068.95 Grand Total $2,053,010.57 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.25.2020 FY20 SUPPLEMENTAL LIST ACH AND WIRE TRANSFERS Page 26 of 26 A1.Page 102 of 455 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Luke Stowe, Interim Administrative Services Director CC: Sean Ciolek, Division Manager of Facilities & Fleet Management Subject: Approval of Funds to Cover Cost of Repairs to Vehicle #313, a Pierce Arrow XT Tiller (Ladder Fire Truck) for the Fire Department Date: February 24, 2020 Recommended Action: Staff recommends City Council approve payment in the amount of $41,77 0.46 to Global Emergency Products (1401 N Farnsworth Ave, Aurora, IL 60505) for cooling system repairs previously performed on a Pierce Arrow XT Tiller/Ladder Fire Engine (Vehicle #313) and additional repairs made at the same time to expedite the return of the vehicle to service in an optimal and safe condition. The Arrow XT TIller is used by the Fire Department, and is critical to continue necessary operations throughout the City. Funding Source: Funding fbe will Autos Maintain the Materials rom to - Fle Fund et (Account 600.19.7710.65060) with a budget of $1,055,250.00, and a YTD balance of $988,442.12. Council Action: For Action Summary: Vehicle #313, a ladder truck for the Fire Department is critical to emergency and safety operations. Fleet mechanics found multiple issues with the truck's existing cooling system requiring the purchase of a new radiator kit. The kit was manufactured and installation was scheduled at Global Emergency Products for November 23, 2019. While the truck was out of service at the vendor, a request was made to have other minor repairs completed that had been reported by the firefighters. Asking the vendor to complete all repairs, while the truck was already out of service at Global, allowed for the City Fleet mech anics to continue servicing the other 500+ city vehicles/equipment. The radiator kit was installed, and the following items were repaired or replaced: tiller cab heater, tillerman centering gauge, flashlight charging bracket, headlights, tiller seat air ride system, multiple dash lights, wiper motor & replays, rear-drive gearbox, perimeter lights, leaking hubs, aerial ladder rotation A2.Page 103 of 455 switches, and the heating/cooling system. In addition, allowing Global to handle all repairs required, helped facilitate the expedited return of the equipment in optimal condition to service with the Fire Department. If the kit had been installed by Global and then returned to the City's Fleet division for the remainder of the repairs, the truck would have been out of service for a much longer time. The Facilities and Fleet Management Division of the Administrative Services Department has been utilizing the services of Global Emergency Products for many years and has found the pricing structure to be fair for a single source em ergency repair and in the best interest of the City of Evanston. There are no Evanston-based businesses that can provide this type of service to this specific truck. Therefore, staff recommends and requests City Council to approve the payment of repairs that have been performed. Attachments: Global Invoice for Emergency Repairs Page 2 of 13 A2.Page 104 of 455 Page 3 of 13 A2.Page 105 of 455 Page 4 of 13 A2.Page 106 of 455 Page 5 of 13 A2.Page 107 of 455 epair Operation No.5 FLASHLIGHTCHARGING BRACKET ON REAR DRIVER'S SIDE NOT MOUNTED SECURELY REPAIRED THREADS FOR BOLTS THATHOLD DOWN CHARGING BRACKETAND INSTALLE DNEWBOLTS. E Part No.Description Unit Price 1 Labor Total for Repair Operation No.5 Repair Operation No.6 TILLER SEAT LOSES AIR PRESSURE REPLACED SEAT WITH NEW ADJUSTMENT SWITCH ANDAIR LINES. Qty Part No.Description Unit Price 1 2024240 Switch,Air Ride Adjustment $72.09 1 Labor Total for Repair Operation No.6 Repair Operation No.7 DRIVER'S SIDE HEADLIGHTOUT TESTED THE LIGHTAND THE WIRING,OKAY.COULD NOT DUPLICATE. Q11 Part No.Description Unit Price 1 Labor Total for Repair Operation No.7 1401 N.Farnsworth Avenue Aurora,IL 60505 Phone:800-582-8818 Page 6 of 13 A2.Page 108 of 455 Page 7 of 13 A2.Page 109 of 455 Page 8 of 13 A2.Page 110 of 455 0 1401 N.Farnsworth Avenue Aurora,IL 60505 a 9;7/20 Phone:800-582-8818 Fax:630-978-5359 Terms:Net 30 Days Repair Operation No.10 REAR OFFICER'S SIDE TRAILER TIRE RUBBING WHILE REVERSING AND TRAILER IS TURNING TOWARDS DRIVER'S SIDE 191205-000235 INSPECTED AND FOUND THAT ONE MECHANICALSTOPS WAS BROKEN AND THE OTHER HAD BEEN HITHARD.CHECKED WITH PIERCE ON ADJUSTMENT PROCEDURE.TRIED TO ADJUST HYDRAULICSTOPS ON GEAR BOX.FOUND STOPS WERE NOTADJUSTING CORRECTLY. REMOVED TRAILER STEERING GEAR BOX.SENT GEARBOX OUT FOR REBUILDING.INSTALLED REBUILTGEARBOX.SET HYDRAULICSTOPS FOLLOWINGPIERCE PROCEDURE.AFTER HYDRAULIC STOPS WERE SET,ADJUSTED HARD STOPS T0 JUST BE PASSED HYDRAULIC STOP SETTINGS.RAN TRUCK AND DROVE TO VERIFY REPAIRS. gm Part No.Descrigtion Unit Price Ext Price 1 30A Other Materials $101.02 $101.02 Stop Bolts 1 Labor $3,431.75 Total for Repair Operation No.10 S 3,532.17 Repair Operation No.11 CHECKAIR PACK HOLDER IN REAR COMPARTMENT BEHINDOFFICER-DOES NOT RELEASE PROPERLY THE CUSTOMER REMOVED THE AIR PACKS FROM THE VEHICLE.TESTED THE HOLDER WITH NO BOTTLE SEVERAL TIMES,OKAY.TESTED ANOTHER HOLDER IN THE CAB.THEY OPERATED IDENTICALLY.WILL NEED TO BE TESTED WITH THE CUSTOMERS BOTTLES TO DIAGNOSE THE ISSUE. Qty Part No.Descrigtion Unit Price rice 1 Labor $97.13 Total for Repair Operation No.11 S 97.13 P/“mg INVOICE No.AGJ14492 Page 7 of 1 Page 9 of 13 A2.Page 111 of 455 (‘TB Repair Operation No.12 REAR PERIMETER LIGHTOUT CHECKED FOR POWER AND GROUND AT LIGHT.NO POWER OR GROUND SIGNAL. UNPLUGGED HARNESS AT CONNECTOR AND HAD POWER AND GROUND SIGNAL FROM MAIN HARNESS.UNWRAPPED WIRES FROM PROTECTIVE INSULATIONAND FOUND BREAK IN WIRES.REPAIRED WIRES AND WRAPPED IN PROTECTIVE INSULATION.LIGHTFUNCTIONS PROPERLYAT THIS TIME.FOUND LIGHTBRACKET HAD BROKEN BOLT THAT SECURES LIG T TO TRUCK.DRILLED OUT BROKEN BOLTAND SECURED LIGHT BRACKET TO UNIT. Qg Part No.Description Unit Price Ext Price Labor $259 00 Total for Repair Operation No.12 $259.00 Repair Operation No.13 CHECK FOR LEAKAT BOTH FRONT HUBSIWHEEL BEARINGS-DRIVER'SSIDE LEAKINGMORE REPLACED BOTH FRONT STEMCO CAPS AND GASKETS ON FRONT HUBS.TOPPED OFF WITH FLUID.CLEANED OIL FROM BOTH FRONT WHEELS. Qg Part No.Description Unit Price 2 343-4009 Hub Cap $36.32 1 Labor Total for Repair Operation No.13 Repair Operation No.14 CHECK REAR DRIVER'S SIDE TIRE ANGLING INWARD WHEN TURNED ALLTHE LEFT-TIRE RUBBINGAGAINST SUSPENSION AND BURNING SEE OPERATION#10 Total for Repair Operation No.14 ll 1401 N.Farnsworth Avenue Aurora,IL 60505 Phone:800-582-8818 Page 10 of 13 A2.Page 112 of 455 :el IMEIGENCV PRODUCTS No.AGJ14492 1401 N.Farnsworth Avenue Aurora,IL 60505 Date:01/27/20 Phone:800-582-8818 Fax:630-978-5359 Terms N 30 Da s Repair Operation No.15 AERIALLADDERWILL NOT ROTATE TO THE LEFT-OVERRIDE MUST BE USED TO ROTATE LEFT SET UP AND TESTED.LOCATEDTHE AERIAL ROTATION SWITCHES AND SWAPPED THE LEFT WITH THE RIGHT.THE PROBLEM THEN APPEARED ON THE RIGHT SIDE.REMOVED AND REPLACED THE LEFT SWITCH,THEN RECONNECTED THE SWITCHES PROPERLY.ADJUSTED THE SWITCHAND TESTED,OKAY. Qy Part No.Descrigtion Unit Price 1 1554247 Switch,Proximity,Nc,3A $254.49 $.9 1 Labor $647.50 Total for Repair Operation No.15 5 901.99 Repair Operation No.16 0FF|CER'S SIDE LOW BEAM HEADLIGHT IS DIM REMOVED THE BEZELAND THE HOLDER.REMOVED THE LIGHTAND TESTED FOR VOLTAGE AND GROUND.REMOVED AND REPLACED THE LIGHT.TESTED,OKAY.REINSTALLEDTHE LIGHT,HOLDER,AND THE BEZEL.TESTED,OKAY. %Part No.Descrigtion Unit Price rice 1 Labor $194.25 Total for Repair Operation No.16 $194.25 Page 11 of 13 A2.Page 113 of 455 Ci?‘ Repair operation No.17 CHECK AIC NOT BLOWING COLD WARM AIR COMING OUT OF THE VENTS.EVACUATEDTHE SYSTEM.ONLY RECOVERED 0.50 #'S OF REFRIGERANT OUT OF 6.8 #‘S.VACUUMTEST FAILED.THE COMPRESSOR WAS VERY LOW ON PAG OIL.ADDED OIUDYE AND CHARGED THE SYSTEM.OPERATED AND THE AIR WAS STIL WARM.THE COMPRESSOR CLUTCH WAS ENGAGED AND THE CONDENSER FANS WERE OPERATINGPROPERLY.FOUND A LEAKNEAR THE HIGH SIDE SERVICE PORT.THE HIGH SIDE AND LOW SIDE PRESSURES WERE HIGH.REMOVED AND REPLACED THE ACUMULATOR, SEVERAL HIGH SIDE HOSE CLAMPS THE FILTER AND THE COMPRESSOR.DISASSEMBLED THE CONDENSER AND BLOWTHROUGH IT TO VERIFY IT WAS NOT CLOGGED,OKAY. REASSEMBLED.DISASSEMBLEDTHE CEILINGPANELS AND THE EVAPORATOR ASSEMBLYTO GAIN ACCESS TO THE ORIFICE TUBES.REMOVED AND REPLACED THE ORIFICE TUBES. VACUUM TESTED PASSED.REASSEMBLEDTHE EVAPORATOR AND THE CEILING PANELS. ADDED DYE AND CHARGED THE SYSTEM.TESTED,OKAY.AFTER REMOVINGTHE HOSES FROM THE TEST PORTS THE LOW SIDE SHRADER VALVE WAS LEAKING.RECONNECTED THE HOSES AND EVACUATED.REMOVEDAND REPLACED THE SHRADER VALVECORES IN THE HIGHAND LOW SIDES.CHARGED AND TESTED,OKAY. Qgy Part No.Descrigtion Unit Price Ext P c 10 1899044-0002 C|amp,Hose $3.19 $3 9 1 2053801 Accumu|ator,Ac.Low Pro 48.59 48 5 1 2224993 Compressor,Ac,R134A 1,985.90 1 985 9 1 2340169 Ori?ce Tube 11.31 1 3 1 2617689 Fi|ter,Ac,Refrigerant 52.56 52 56 1 PRIHDLZ Priority Handling 20.00 20 0 1 PRIHDLZA Priority Handling 20.00 20 00 A73511/Pierce 1 SHIPPING Shipping 0.00 A73511IPierce 1 TEM207319 A/C Or?ce Tube 11.31 1 1 Labor $5,180.00 Total for Repair Operation No.17 5 7,361 57 M 1401 N.Farnsworth Avenue Aurora,IL 60505 Phone:800-582-8818 F’('ezce INVOICE N0.AGJ14492 Date:01/27/20 Terms:Net 30 Days Page 10 of11 Page 12 of 13 A2.Page 114 of 455 Page 13 of 13 A2.Page 115 of 455 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Rajeev Dahal, Senior Project Manager CC: David Stoneback, Public Works Agency Director; Lara Biggs - City Engineer Subject: Contract Award with Christopher B. Burke Engineering, Ltd, Inc. for the Oakton Street Corridor Improvement Study (RFP 19-66) Date: February 24, 2020 Recommended Action: Staff recommends that City Council authorize the City Manager to execute an agreement with Christopher B. Burke Engineering, Ltd (820 Davis Street, Suite 520, Evanston, IL 60201)) to provide engineering services for the Oakton Street Corridor Improvement Study (RFP 19 -66) in the amount of $139,932.81. Funding Source: This project will be funded from the City’s Capital Improvement Program (CIP) 2019 General Obligation Bonds (Account 415.40.4119.62145-420012), which has an FY 2020 budget and a YTD balance of $175,000. Council Action: For Action Summary: The Oakton Street corridor is an arterial adjacent to commercial, residential, recreational and school areas. The Average Daily Traffic is estimated to be 12,000 - 16,000. The roadway system is multi-modal in nature with considerable pedestrian and bicycle traffic. Chute School, Dawes School, Oakton School and James Park generate considerable child pedestrian activity on Oakton Street. There are multiple transit bus stops along the corridor. To the west, the major retail, services, and recreational facilities generate considerable vehicle traffic. The goal of the study is to identify safety improvements for all users, calm traffic by primarily reducing vehicular speeds, improve traffic flow and reduce delays, and make other necessary improvements. The scope of work for the study consists of data collection and analysis; coordination with stakeholders and public; and development of multiple concept level options to address the needs of all users. A3.Page 116 of 455 Analysis: On November 21, 2019, the City issued a Request for Proposal (RFP 19-66) seeking proposals for professional engineering services for the subject corridor improvement study. On January 7, 2020, nine proposals were received from the following consulting firms: The proposal review and interview team consisted of: • Lara Biggs – Bureau Chief - Capital Planning & Engineering/City Engineer • Rajeev Dahal – Senior Project Manager – Transportation • Paulina Martinez – Assistant to the City Manager • Bridget Nash – Civil Engineer • Linda Thomas – Purchasing Specialist • Chris Venatta, P.E. - Senior Project Manager – Streets & Right of Way The submittals for the project were reviewed based on firms/sub-consultants: qualifications & expertise; organization & completeness; price, hours & rate; M/W/EBE participation, and willingness to execute City’s professional services contract. The proposals were rated and interviews were conducted with the top two firms. Including information from the interviews, the final scoring of the proposals is as follows: Page 2 of 17 A3.Page 117 of 455 Christopher B. Burke Engineering was selected as the best candidate to provide engineering services. They have extensive experience with similar corridor projects within Evanston as well as with other municipalities and the Illinois Department of Transportation (IDOT). Their subconsultants also have previous experience with IDOT and the City of Evanston projects, and their work has been satisfactory. Staff is recommending award of engineering study o nly Page 3 of 17 A3.Page 118 of 455 at this time. Upon satisfactory completion of the engineering study, the City will consider awarding the Phase II Engineering & Phase III Construction Engineering services also. Christopher B. Burke Engineering is proposing to comply with the City's M/W/EBE goals as they, and one of their key subconsultants, are Evanston firms.The M/W/EBE schedule and a memo reviewing their compliance is attached. Attachments: Oakton Street Improvement Study RFP19-66 ChrisBurkeScopeofServices MWEBE Oakton Street Corridor Improvement Study (RFP 19-66) Page 4 of 17 A3.Page 119 of 455 OAKTON STREET CORRIDOR IMPROVEMENT STUDY SCOPE OF SERVICES TASK 1 – PROJECT COORDINATION/MEETINGS The CBBEL team (CBBEL, CivilTech, and Teska) will meet with City staff for a project initiation meeting to review/refine the scope of services and to develop an acceptable project schedule. The meeting will include introductions, expectations, priorities and communication protocols. APPROACH We will meet with City staff to review and refine our proposed scope of work. In addition, CBBEL will review the limits of the study area and adjust our data collection efforts accordingly. We propose meeting with the Evanston project manager every other week for a project update so that the schedule and project stays on course and progressing forward. TASK 2.1 – DATA COLLECTION This work item will include collecting available information for the Oakton Street corridor, including: a) Perform a field assessment of existing conditions. (Full Team) b) Obtain the most current five years of existing crash data from IDOT. (CivilTech) c) Obtain and review existing traffic signal timings. (CivilTech) d) Collect 24-hour video turning movement count data at six locations including pedestrian and bicycle counts on a typical weekday and a Saturday. (CivilTech) e) Collect vehicle speed and gap data using tube counters at four locations within the corridor at three different times of day. Volume and vehicle classification data will also be collected. (CivilTech) A preliminary lighting analysis was performed by CBBEL during the proposal process. It is apparent by confirmation of light level readings performed on December 11, 2019 and during the preparation of the Street Light Master Plan that the existing illumination levels fall well below the City’s Street Light Master Plan lighting level recommendations. CBBEL will collect existing lighting levels along the corridor. We have already performed most of this work, but will supplement it as necessary. TASK 2.2 – CRASH ANALYSIS (CIVILTECH) In order to satisfy IDOT and FHWA requirements, it will be necessary to gather and review crash data for the study area to determine the existence of any safety hazards. This includes a review and tabulation of existing crash data and plotting of collision diagrams and evaluation of safety improvement needs and countermeasures. This work item will include the following items: Page 5 of 17 A3.Page 120 of 455 a) Review and tabulate existing crash data and plot collision diagrams. b) Prepare wet/dry crash analysis. c) Prepare roadway lighting warrant analysis. d) Evaluate safety improvement needs and identify countermeasures. TASK 2.3 – TRAFFIC STUDIES (CIVILTECH) After the signal timing, traffic counts, speed, and gap data are collected, we will perform several analyses to evaluate the existing conditions within the neighborhood roadway network. a) Traffic Operations Studies (Six Intersections) • Reduce, balance, and tabulate traffic count data; prepare traffic volume exhibits. • Perform A.M., P.M., and weekend peak hour existing conditions capacity analyses using Synchro to establish a baseline for comparison to proposed alternatives. • Perform A.M., P.M., and weekend peak hour build capacity analyses using Synchro for up to two proposed intersection concepts at each location to determine traffic impacts. b) Speed Studies • Reduce and tabulate speed data and determine the level of compliance with the posted limit. • If motorist compliance is found to be poor, methods to reduce vehicle speeds will be investigated. c) Gap Studies • Reduce and tabulate gap data at each location and determine the number and duration of gaps available to motorists and/or pedestrians attempting to enter Oakton Street. • Determine if there is any correlation between number of available gaps and crash data and recommend mitigation strategies if necessary. TASK 2.4 – TECHNICAL MEMORANDUM (CIVILTECH AND CBBEL) This work item will summarize findings of the studies described in Items 2.2 and 2.3. This includes one draft technical memorandum, and one revision based on City comments. TASK 3.1 – LIGHTING ANALYSIS (CBBEL) The Oakton Street Corridor has been designated into three zones by CBBEL; business zone, park zone, neighborhood zone, as previously noted. Throughout the entire corridor the roadway is made up of two twelve-foot driving lanes and two eight-foot parking lanes. A sidewalk exists at the north and south side of Oakton Street. Illumination of the existing sidewalk was taken into consideration during the analysis for the safety of those pedestrians commuting to the nearby parks and schools. The existing Tallmadge lighting units are in a staggered configuration along the entire Oakton Street corridor, although the average pole spacing varies in each zone. Page 6 of 17 A3.Page 121 of 455 1. Business Zone – 190-foot average spacing between Tallmadge lighting units on same side of street 2. Park Zone – 250-foot average between Tallmadge lighting units on same side of street 3. Neighborhood Zone – 310-foot average between Tallmadge lighting units on same side of street The existing lighting systems on Oakton Street are fed from three power centers which are conveniently located in each CBBEL designated zone. 1. Business Zone - Power Center 05N-22W located on the east side of Hartrey, just north of Oakton 2. Park Zone - Power Center 05N-19W located on the east side of Dodge, just south of Oakton 3. Neighborhood Zone - Power Center 05N-13W on the north side of Oakton, just east of Asbury To provide preliminary recommendations for the City to enhance the lighting levels for safety of all users along Oakton Street corridor, photometric calculations were performed in AGI32 software for three alternatives in each zone: 1. Retrofit existing Tallmadge with new standard replica Tallmadge LED (80W) luminaire Pedestrian Classification: MEDIUM Eavg Eavg/Emin Eavg City of Evanston Recommended Levels 0.9-1.7 3.0 0.3-0.5 Business Zone Park Zone 0.41 Neighborhood Zone 0.34 2. Retrofit existing Tallmadge with new standard replica Tallmadge LED (80W) luminaire with proposed supplemental standard roadway davit arm LED (171W) lighting unit opposite existing Tallmadge lighting units Pedestrian Classification: MEDIUM Eavg Eavg/Emin Eavg City of Evanston Recommended Levels 0.9-1.7 3.0 0.3-0.5 Business Zone 1.5 Page 7 of 17 A3.Page 122 of 455 Park Zone 2.0 Neighborhood Zone 2.2 3. Retrofit existing Tallmadge with new standard replica Tallmadge LED (80W) luminaire with proposed supplemental standard replica Tallmadge LED (80W) lighting unit opposite existing Tallmadge lighting units Pedestrian Classification: MEDIUM Eavg Eavg/Emin Eavg City of Evanston Recommended Levels 0.9-1.7 3.0 0.3-0.5 Business Zone 1.40 1.6 Park Zone 1.07 2.1 Neighborhood Zone 2.9 Alternative 1 provides illumination levels on the roadway that are substandard in meeting the City of Evanston’s recommended lighting levels in each zone, although the lighting levels at the sidewalk do meet the City’s recommendation in the park zone and neighborhood zone where the lighting levels should be of most importance. Alternative 2 may be considered as an option; however, the calculated light levels are far higher than those light level recommendations set forth by the Street Light Master Plan. These photometric calculations were performed with the luminaire used at Fountain Square and Sherman Avenue. Lower wattages and lumen packages are available which would provide far lower lighting levels when using the davit arm roadway pole as a supplement to the existing retrofit Tallmadge lighting unit if this is the desired alternative. Alternative 3 would most closely fit the City of Evanston’s goals as outlined in the Street Light Master Plan. The roadway illuminance meets the lighting level recommendations in the business zone and park zone and falls minimally short in the neighborhood zone. Lighting levels at the sidewalk are greater than the lighting level recommendations, but the purpose of this project is to provide safety measures for those commuting to the nearby schools and parks. Lighting will be designed such that light does not illuminate into the neighboring properties, specifically in the neighborhood zone. Photometric calculations were not performed at intersections or crosswalks, but it will be recommended, specifically at the intersection of Dodge Avenue and Asbury Avenue, that combination traffic signal and light poles be proposed at an appropriate lumen package or wattage to satisfy the light level recommendations set forth in the Street Light Master plan. Crosswalk photometric calculations will also be performed, and additional Page 8 of 17 A3.Page 123 of 455 illumination levels will be recommended as CBBEL sees fit for the safety of the users throughout the Oakton Street corridor. In addition to the above three alternatives, throughout the Oakton Street corridor an additional recommendation provided by CBBEL will be to specify the luminaires with either a field adjustable module or Philips Dynadimmer to control the illumination levels to appease the neighbors and save energy after hours of school and park closure. The Philips Dynadimmer programming kit has just been procured by the City as part of the Garden Park Improvements and received training by Philips. Lastly, in the neighborhood zone, the existing trees foliage is dense, mainly between Dodge and Florence. It is recommended that around the luminaire these trees are trimmed to achieve the maximum amount of illumination without interference. TASK 3.2 – CONCEPT PLANS (CBBEL AND TESKA) The CBBEL team will provide three conceptual alternatives for the entire Oakton Street corridor meeting the City’s goals as outlined earlier in our Understanding of the Project. The concept drawings will be prepared on roll plots of the corridor and will be set to meet the design criteria for roadway projects. Concept typical sections will be developed concurrently. These concepts will be suitable for City review and for presentation to the public. More importantly, these concepts will be used to develop accurate project costs, determine fatal flaws and project pitfalls, compare the pros and cons of each concept, and to develop a strategic implementation plan meeting the City’s schedule. These concepts will include corridor improvements which may include lighting upgrades, traffic calming measures, traffic signal modifications and bike facilities. Teska will support the team’s traffic analysis, assessment tasks and alternatives development with urban design exhibits that communicate corridor concepts to the community. Teska’s exhibits and materials are prepared to be technically accurate and visually compelling to inspire creative engagement and feedback from the community. These materials often involve full color plan graphics, supported by maps, charts and infographics, to spark interest and involvement in the planning process. Teska will work with the team to prepare the following materials to help guide the corridor plan: 1. Prepare Corridor Character Exhibits. Teska will prepare maps and exhibits designed to aid in the public outreach tasks. Exhibits will be prepared as illustrative maps with annotations and site photographs. Exhibits will be prepared in Adobe programs: a. Community Context Map – The purpose of this map is to provide context for the corridor and to assist with orientation throughout the planning process. The map will identify land uses, community destinations, sidewalk gaps, pedestrian crossings, bus stops, and other characteristics. This will be useful to present a ‘common set of facts’ for reference. b. Corridor Opportunities Framework Exhibit – Based on the team’s traffic analysis and assessment, Teska will prepare a Framework exhibit that organizes transportation, transit, pedestrian and design improvements along the corridor. Page 9 of 17 A3.Page 124 of 455 2. Prepare Concept Plan Documents. Teska will work with the project team to develop concept plan documents. Concept materials will be developed in AutoCAD for technical accuracy and enhanced in Adobe programs for graphic effect. Concept materials may include, but are not limited to: a. Enlargement Plans and typical sections – enlargement plans and typical section drawings will depict design improvements at key areas along the corridor. Improvements may include, but are not limited to corridor gateway treatments, pedestrian crossings, commercial center frontage enhancements and key roadway intersection treatments. b. Products and Materials Exhibits – annotated photographs will be provided to support the concept materials. c. Cost Analysis – costing will be provided to support the recommended design improvements. Photovisualiations – 3D photovisualizations will be prepared at key corridor locations to depict recommendations. TASK 4 – STAKEHOLDER AND PUBLIC ENGAGEMENT (TESKA AND CBBEL) Our community engagement strategy is designed to ensure community collaboration, transparency of feedback, project updates on emerging themes and input, and above all else, community consensus. As a team of local Evanston firms, we get it. Evanstonians know and love their community and want to be involved in the design and development of their public spaces. Neighborhoods and businesses within and surrounding Oakton Street can and should be engaged. Our engagement plan is crafted to not only be fun and engaging, but also strategic and meaningful to the plan development. Engagement includes a variety of meetings and workshops, designed to obtain feedback, ask the right questions at the right times and inform the plan. We make use of a variety of meeting formats, including traditional presentations, open house activities, stakeholder interviews, focus groups, and group workshops to obtain information from a wide variety of corridor stakeholders. We believe strongly in meeting community stakeholders where they are and would recommend meetings take place near the study area, such as a regularly scheduled 9th Ward meeting, Levy Center and local schools. An outline of our proposed engagement meeting process follows below: 1. STAFF SCOPING MEETING. In advance of the scoping meeting, Teska will prepare a communications plan. The communications plan will be reviewed with staff during this meeting to finalize the community engagement tasks, set calendar dates and discuss methods for communication to the committee and community. 2. COMMITTEE MEETING #1: ISSUES AND OPPORTUNITIES REVIEW. The purpose of this meeting is to review existing conditions, traffic analysis, corridor assessment and opportunities for enhancements. During the meeting the group will participate in a mapping activity. Outcomes of the meeting will be guidance towards concept development. 3. STAKEHOLDER INTERVIEW/FOCUS GROUP MEETING #2: STAKEHOLDER INTERVIEWS AND FOCUS GROUPS. Teska will participate in 1-2 days of stakeholder interviews and focus groups. These meetings should be scheduled in one-hour increments over the course of one-two days in a common location along the corridor. Meetings may be organized to discuss with community groups such as: area businesses, public works staff, elected officials, residents, bicyclists, and school groups. We often conduct workshops with school groups to involve area kids. During the interviews, we will delve further into specific corridor issues that are important Page 10 of 17 A3.Page 125 of 455 to each stakeholder or stakeholder group. These meetings will also be an opportunity to coordinate with local stakeholders who may not be part of the committee. 4. COMMITTEE MEETING #3: PRELIMINARY CONCEPT REVIEW WORKSHOP AND ALTERNATIVES SELECTIONS. The purpose of this meeting is to review preliminary corridor concepts and alternatives options. The workshop will include preference exercises and workshop activities designed to guide selections and build consensus around corridor improvements. Outcomes of this meeting will be direction towards a final concept plan. 5. PUBLIC MEETING #1: PRELIMINARY CONCEPT REVIEW WORKSHOP. Based on input from the stake- holder meeting, refined concepts will be prepared and presented for public review and input. The public meeting will be organized as a presentation followed by a public open house. Public open house exhibits will be designed to solicit inputs and preferences from participants. Outcomes of the meeting will be direction to proceed with the final concept plan. 6. COMMITTEE MEETING #4: FINAL CONCEPT REVIEW AND PRIORITY PROJECT SELECTION. The purpose of this meeting will be to review the final corridor concept plan. The review meeting will include a presentation of the final plan and cost estimates. The group will participate in a guided discussion related to priority corridor projects. This information will be used towards finalizing the project report and to provide guidance to staff regarding implementation of the corridor improvements. 7. PUBLIC MEETING #2: FINAL CONCEPT PLAN REVIEW OPEN HOUSE. Based on input from the stakeholder meeting, the final concept plan and priority projects will be prepared and presented for public review and input. The public meeting will be organized as a presentation followed by a public open house. Public open house exhibits will be designed to solicit inputs and preferences from participants. Outcomes of the meeting will be direction to proceed with the final report. Page 11 of 17 A3.Page 126 of 455 Exhibit J PROPOSAL COST TABLE Task Hours Cost Comments Task 1 - Project Coordination & Meetings Consultant 54 $9,056.12 Sub-Consultant $0 Task 1 Total 54 $9,056.12 Task 2 - Data Collection Consultant 70 $9,506.93 Sub-Consultant 358 $36,760.77 Task 2 Total 428 $46,267.70 Task 3 - Analysis and Concepts Plans Consultant 280 $38,381.09 Sub-Consultant 132 $13,900.00 Task 3 Total 412 $52,281.09 Task 4 - Stakeholder and Public Engagement Consultant 80 $13,277.88 Sub-Consultant 161 $19,050.00 Task 4 Total 241 $32,327.88 Tasks 1-4 - Reimbursable Expenses $0 Grand Total 1135 $139,932.81 Notes: Applicants may add additional tasks and cost that they deem necessary to successfully complete the project. The City reserves the right to award any combination of Total Costs and/or Tasks for the above line items depending on budget constraints and the City’s best interests. Attach a fee breakdown to indicate the hours required by each team member and their hourly billing rate. Break down all costs by task and labor category and break out reimbursable direct costs separately. Proposals must list the salary cost multiplier for all labor hours 27 Revised 10-14 (09-17) Page 12 of 17 A3.Page 127 of 455 DF-824-039REV 12/04COST ESTIMATE OF CONSULTANT SERVICESFIRMChristopher B. Burke Engineering, Ltd.DATE 01/06/20Local AgencyCity of EvanstonOVERHEAD RATE 129.05%Section COMPLEXITY FACTOR 0ProjectOakton Street Corridor Imp. StudyJob No:Cost Plus Fixed Fee 2 14.50% [DL+R(DL) +1.4(DL)+IHDC]EBEOVERHEAD IN-HOUSE Outside SERVICES % OFDROPITEM MANHOURS PAYROLL & DIRECT FIXED Direct BY EBE TOTAL GRANDBOXFRINGE BENF COSTS FEE Costs OTHERS TOTAL TOTAL(A) (B) ( C ) (D) (E) (F) (G) (H) (B-G)Task 1 - Project Coordination and Meetings54 3,432.30 4,429.38 1,194.449,056.129,056.12 6.47%Task 2.1 - Data Collection32 1,617.76 2,087.72 562.9811,101.75 4,268.4615,370.21 10.98%Task 2.2 - Crash Analysis2 108.82 140.43 37.874,925.94 287.125,213.06 3.73%Task 2.3 - Traffic Studies2 108.82 140.43 37.8710,807.67 287.1211,094.79 7.93%Task 2.4 - Technical Memorandum34 1,767.76 2,281.29 615.189,925.41 4,664.2314,589.64 10.43%Task 3.1 - Lighting Analysis80 3,644.00 4,702.58 1,268.119,614.699,614.69 6.87%Task 3.2 - Concept Plans200 10,902.56 14,069.75 3,794.0913,900.00 42,666.4042,666.40 30.49%Task 4 - Stakeholder and Public Engagement80 5,032.36 6,494.26 1,751.2619,050.00 32,327.8832,327.88 23.10% Subconsultant DL 0.00TOTALS484 26,614.38 34,345.86 0.00 9,261.80 0.00 69,710.77 103,172.04139,932.81100.00%COST PLUS FIXED FEEPREPARED BY THE AGREEMENTS UNITPrinted 1/6/2020 1:34 PMPage 13 of 17 A3.Page 128 of 455 DF-824-039REV 12/04AVERAGE HOURLY PROJECT RATESFIRM Christopher B. Burke Engineering, Ltd.Local AgencyCity of EvanstonSection 0DATE01/06/20Project Oakton Street Corridor Imp. StudyJob No: 0SHEET 1OF5PAYROLLAVGTOTAL PROJECT RATES Task 1 - Project CoordinatioTask 2.1 - Data Collection Task 2.2 - Crash Analysis Task 2.3 - Traffic Studies Task 2.4 - Technical MemorHOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % WgtdCLASSIFICATIONRATESPart. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. AvgPRINCIPAL 75.00 0 ENGINEER VI 75.00 9419.42% 14.572444.44% 33.33 25.88% 4.41ENGINEER V 66.10 0 ENGINEER IV 54.41 18237.60% 20.463055.56% 30.231650.00% 27.212100.00% 54.412100.00% 54.411647.06% 25.60ENGINEER III 46.70 6413.22% 6.18 1650.00% 23.35 1647.06% 21.98ENGINEER I/II 33.08 408.26% 2.73 SURVEY V 74.00 0 SURVEY IV 65.50 0 SURVEY III 57.75 0 SURVEY II* 43.30 0 SURVEY I* 34.50 0 ENGINEERING TECHNICIAN V 64.77 0 ENGINEERING TECHNICIAN IV 48.25 0 ENGINEERING TECHNICIAN III 51.44 10421.49% 11.05 ENGINEERING TECHNICIAN I/II*20.67 0 CAD MANAGER 61.75 0 ASST. CAD MANAGER 51.33 0 CAD II * 46.92 0 GIS SPECIALIST III 49.00 0 GIS SPECIALIST I/II* 32.00 0 LANDSCAPE ARCHITECT 55.50 0 ENVIRONMENTAL RESOURCE S68.50 0 ENVIRONMENTAL RESOURCE S53.13 0 ENVIRONMENTAL RESOURCE S40.67 0 ENVIRONMENTAL RESOURCE S31.13 0 ENVIRONMENTAL RESOURCE T38.50 0 ADMINISTRATIVE* 36.28 0 ENGINEERING INTERN 16.00 0 TOTALS484 100% $54.99 54 100.00% $63.56 32 100% $50.56 2 100% $54.41 2 100% $54.41 34 100% $51.99PREPARED BY THE AGREEMENTS UNITPrinted 1/6/2020 1:34 PMPage 14 of 17 A3.Page 129 of 455 DF-824-039REV 12/04'AVERAGE HOURLY PROJECT RATESFIRMChristopher B. Burke Engineering, Ltd.Local Agency City of EvanstonDATE01/06/20Section 0Project Oakton Street Corridor Imp. StudyJob No: 0SHEET 2 OF 5PAYROLL AVGTask 3.1 - Lighting Analysis Task 3.2 - Concept Plans Task 4 - Stakeholder and Publ HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours %WgtdCLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. AvgPRINCIPAL 75.00 ENGINEER VI 75.001620.00% 15.00168.00% 6.003645.00% 33.75 ENGINEER V 66.10 ENGINEER IV 54.41 8040.00% 21.763645.00% 24.48 ENGINEER III 46.702430.00% 14.01 810.00% 4.67 ENGINEER I/II 33.084050.00% 16.54 SURVEY V 74.00 SURVEY IV 65.50 SURVEY III 57.75 SURVEY II* 43.30 SURVEY I* 34.50 ENGINEERING TECHNICIAN V 64.77 ENGINEERING TECHNICIAN IV 48.25 ENGINEERING TECHNICIAN III 51.44 10452.00% 26.75 ENGINEERING TECHNICIAN I/II* 20.67 CAD MANAGER 61.75 ASST. CAD MANAGER 51.33 CAD II * 46.92 GIS SPECIALIST III 49.00 GIS SPECIALIST I/II* 32.00 LANDSCAPE ARCHITECT 55.50 ENVIRONMENTAL RESOURCE SPE68.50 ENVIRONMENTAL RESOURCE SPE53.13 ENVIRONMENTAL RESOURCE SPE40.67 ENVIRONMENTAL RESOURCE SPE31.13 ENVIRONMENTAL RESOURCE TEC38.50 ADMINISTRATIVE* 36.28 ENGINEERING INTERN 16.00 TOTALS80 100% $45.55 200 100% $54.51 80 100% $62.90 0 0% $0.00 0 0% $0.00 0 0% $0.00PREPARED BY THE AGREEMENTS UNITPrinted 1/6/2020 1:34 PMPage 15 of 17 A3.Page 130 of 455 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sharon Johnson, Workforce Development Compliance Coordinator CC: Hitesh Desai, Chief Financial Officer; Tammi Nunez, Purchasing Manager Subject: MWEBE Oakton Street Corridor Improvement Study (RFP 19-66) Date: February 24, 2020 Recommended Action: Staff recommends City Council accept and place on file the MWEBE Review for the Oakton Street Corridor Improvement Study (RFP 19-66). Council Action: For Action: Accept and Place on File Summary: The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the Oakton Street Corridor Improvement Study, RFP 19-66, Christopher B. Burke Engineering Ltd., total base bid is $139,932.81, and they are found to be in compliance with the City’s goal. Page 16 of 17 A3.Page 131 of 455 Page 2 of 2Page 17 of 17 A3.Page 132 of 455 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Paul D'Agostino, Environmental Services Coordinator CC: David Stoneback, Public Works Agency Director Subject: Contract Renewal Award with Herrera Landscape and Snow Removal, Inc. for 2020 Streetscape and Rain Garden Landscape Maintenance Services Date: February 24, 2020 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract renewal award to the low bidder, Herrera Landscape and Snow Removal, Inc.,(8836 Lincolnwood Drive, Garden Rain and Streetscape 2020 Landscape for 60203) IL Evanston, the Maintenance services in the amount of $56,920. Funding Source: Funding for this project will come from three accounts. $38,420 will be from the General Fund Greenways budget (Account 100.40.4330.62195, Landscape Maintenance Service), which has a total allocation of $142,000.00. The $15,500 in costs associated with the rain garden maintenance will be funded from the Sewer Fund budget (Account 515.40.4531.62461, Sewer Maintenance Contracts) which has a total allocation of $25,000. Lastly, the $3,000 allocated for plant replacements will come from a different line item in the Sewer Fund (Account 515.40.4531.65055, Materials to Maintain Improvements), which has an allocation of $5,000 for FY 2020. None of these three accounts have had any expenditures yet in FY 2020. Council Action: For Action Summary: The City has been contracting out the landscape maintenance of various streetscapes and planting areas for many years. These contracts were typically under $20,000 each year, so City years, few past the Over approval not was Council other required. landscape improvements have been installed around the City which require regular maintenance during the growing season. These new landscape improvements include the Lorraine H. Morton A4.Page 133 of 455 Civic Center parking lot islands and three adjacent rain gardens, the plantings along the Hartrey Avenue wall adjacent to the Target store on Howard Street, two rain gardens adjacent to the Ecology Center, a rain garden in James Park along Oakton Street, a rain garden in City parking lot #32 in the 800 block of Hinman Avenue, and additional sidewalk planters on Chicago Avenue both north and south of Main Street. Staff made the decision to combine all these new planting areas with the previously contracted locations of the streetscapes on Main Street and Howard Street, the Callan Avenue Metra embankment, and the 58 corner and cul-de-sac plantings in numerous locations surrounding the Dempster - Dodge shopping plaza. Bids for the landscape maintenance of all of these areas were opened and publicly read on March 26, 2019. The bid package was advertised in Pioneer Press, and direct invitations to bid were sent to several Evanston based landscape companies, as well as fifteen other Landscape companies, but only three bids were received. This contract is for one year of maintenance of all locations. The 2019 bid included two optional one-year contract renewals, with the recommendation of award to be based on the performance of the contractor during the 2019 season and sufficient funding in FY 2020 and FY 2021. Staff is recommending renewal of this contract for the 2020 season based on the contractor’s successful completion of the work in 2019. The scope of maintenance work for all areas involves a spring and fall cleanup; weekly litter and debris cleanups from April through December; annual mulching and fertilization, weed/insect/disease control; tree and shrub pruning as needed; grass cutting, three seasonal flower seasonal and washing; sidewalk power growing the through plantings season; the includes also maintenance garden rain as needed. plantings all of watering The maintenance of water flow both into and out of each site as well as water infiltration monitoring. The results of the original bids received in 2019 are as follows: Staff conducted site inspections prior to the bid opening to determine plant replacement requirements for 2019. Based on this inspection, an allowance of $3,000 was added to the bid total above in 2019, and we expect to need these additional funds in 2020 as well. This allowance will be used to have the contractor purchase and install new pla nts where necessary at any of the locations under this contract based on plant prices submitted as a part of the bid. Therefore the recommended award amount is $56,920. Page 2 of 2 A4.Page 134 of 455 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Lara Biggs, Bureau Chief - Capital Planning/City Engineer CC: David Stoneback, Public Works Agency Director Subject: Sole-Source Award of an Engineering Services Agreement with SmithGroup for City of Evanston Shoreline Condition Assessment Date: February 24, 2020 Recommended Action: Staff a execute to Manager City soleauthorize Council City recommends the -source agreement to provide engineering services for the City of Evanston Shoreline Condition Assessment with SmithGroup (35 E. Wacker Drive, Suite 900, Chicago, IL 60601) in the amount of $74,500. Funding Source: Funding will be from the Capital Improvement Fund 2020 General Obligation Bonds Facilities Contingency 415.40.4120.62145 (Account Account - an has item line This 520011). approved FY 2020 budget of $300,000 with $282,042 remaining. Council Action: For Action Summary: On February 10, 2020, staff gave a presentation to City Council detailing issues with the lakefront. High water levels combined with severe storms and high wave action have resulted in damage to the lakefront revetment (rock wall along lakefront) and groi n walls (perpendicular walls that assist in breaking up wave energy and currents). The City's public beaches have also narrowed significantly. While this damage has been ongoing for several months, the situation worsened drastically during a storm event that occurred January 10 - 12 of 2020. This event resulted in Governor Pritzger issuing a disaster declaration, and City staff have been working with Cook County officials and the State of Illinois to apply for assistance through the Federal Emergency Management Association (FEMA) Public Assistance Program. Another high wave event on February 5, 2020 further exacerbated lakefront issues. A5.Page 135 of 455 Last fall, staff worked with the US Army Corps of Engineers (USACE) to identify developing issues with the lakefront. This report was issued prior to the January 10 -12 storm event, and while the report identified potential concerns, the locations were limited in scope. However, the issues identified are similar to the issues that are now occurring on a larger scale, including the deterioration of the revetment and beaches. Because of the rapidly evolving situation, staff is recommending hiring a qualified coastal engineering firm utilizing a sole-source procurement process in order to have the engineer under contract to complete a shoreline condition assessment as quickly as possible. Staff has reached recently have because firm, engineering they a SmithGroup, to out coastal completed two coastal engineering projects for the City of Evanston at the Church Street Harbor. In addition, they are currently doing work to respond to similar lakefront issues for the Chicago Park District, Wilmette Park District, and the Park District of Highland Park. SmithGroup has provided a proposal to do a shoreline condition assessment. The scope of their work would include: • Detailed inspection and assessment of the existing condition of the City-owned portion of the lakefront, including public right-of-way along Sheridan Road, various public beaches and parks, and the Evanston Water Plant • Coastal vulnerability assessment of the City-owned shoreline • Recommendations that can be used for prioritization of immediate repairs as well as future capital improvements • Preparation of construction documents for repairs that could be immediately constructed this year, including cost estimates. Their detailed proposal is attached. SmithGroup is proposing to complete their recommendations for repair work by April 30. Prior to proceeding on any repair or improvement to the lakefront, staff will re turn to City Council with an information update and discussion on how to best proceed based on schedule and funding constraints. Information developed by SmithGroup will also be useful to understand the City's ability to seek future public assistance and hazard mitigation grant funding through FEMA. SmithGroup is proposing to comply with the City of Evanston's M/W/EBE program goals. A memo reviewing their compliance is attached. Attachments: SmithGroup Proposal for Evanston Shoreline Condition Assessment MWEBE Memo - City of Evanston Shoreline Condition Assessment Page 2 of 10 A5.Page 136 of 455 Rev. 08.01.18 City of Evanston Shoreline Condition Assessment SmithGroup Evanston, IL SC202W03 LETTER FORM PROPOSAL - 1 - 02/17/2020 LETTER FORM PROPOSAL February 17, 2020 Transmitted – (Via E-Mail) Ms. Lara N. Biggs Bureau Chief - Capital Planning / City Engineer City of Evanston 2100 Ridge Avenue Evanston, IL 60201 RE: City of Evanston – Shoreline Condition Assessment Dear Lara: On behalf of SmithGroup, Inc., (“SmithGroup”) I am pleased to submit this proposal for the City of Evanston – Shoreline Condition Assessment. The following is our understanding of the services which are to be provided. UNDERSTANDING OF THE PROJECT On January 10-12, 2020, the City of Evanston was subject to a damaging Lake Michigan storm, with high winds and large waves. Some transportation corridors were disrupted, and several areas owned by the City of Evanston were subject to overtopping, flooding, erosion and damage. The City of Evanston wishes to initiate further inspection and shoreline condition assessment of the City-owned lakeshore property. Following the condition assessment, the City wishes for a guidance document containing recommendations for short- and mid-term resilience measures that could be implemented, preparation of contract documents for needed repairs to the revetment/protective walls along the lakeshore and cost estimates of the proposed repair work. The intent of the Shoreline Conditions Assessment is to use available data (from sources such as FEMA and USACE) to augment visual inspections, with the goal of generating a “lakefront roadmap” with recommendations for management and capital improvements, and identification of urgent repair needs. No public engagement, City Council briefings, or formal community presentations are required under this scope. SCOPE OF SERVICES Task 1. Post-Storm Inspection and Condition Assessment The January 2020 storm, which came during a period of very high Lake Michigan water levels, caused damage to the lakefront and highlighted the vulnerability to future storms, when lake levels could potentially be still higher. SmithGroup will organize an inspection team comprising Civil/Coastal Engineering and Landscape Architecture professionals to visit the City-owned property along the lakefront (Lighthouse Beach, the area between Clark Street Beach and Lee Street Beach, Clark Square Park, Garden Park, South Boulevard Beach, and the revetment on the east side of Sheridan road between South Boulevard and the border with the City of Chicago) to collect information related to the nature and extent of damage sustained, the overall condition of the protective structures, and to assess future vulnerability. Page 3 of 10 A5.Page 137 of 455 Rev. 08.01.18 City of Evanston Shoreline Condition Assessment SmithGroup Evanston, IL SC202W03 LETTER FORM PROPOSAL - 2 - 02/17/2020 Prior to spending time in the field, SmithGroup will review existing information made available at Notice To Proceed (NTP) from the City of Evanston, and organize an appropriate data collection and recording protocol. The field visits will be conducted over a single day, selected to meet the overall project schedule, but with appropriate conditions to be able to visually understand the nature and extent of existing damage. The site work will be delayed if weather conditions preclude inspection (heavy snow cover, extreme winter weather/temperatures that compromise safety), which may delay the overall project schedule. SmithGroup will also procure the services of a surveying company to perform a UAS (drone) survey, for the purpose of creating a Digital Elevation Model (DEM) and Cross-Sections to be used during Task 4 (Construction Drawings). Cross-sections will be prepared of the existing armor stone revetments that exist in each of the following Evanston Parks: Lighthouse Beach, Clark Street Beach, Dempster Street Beach, Elliot Park, Clark Square Park, South Boulevard Beach, Sheridan Road Revetment. It is assumed that three (3) to ten (10) cross-sections are sufficient per location dependent upon the revetment length, and that up to fifty (50) total cross-sections will be prepared. No bathymetric surveying will be performed as part of this scope of services. Deliverable – SmithGroup will compile the inspection information in a digital format (MS EXCEL) and share with the City of Evanston. Task 2. Coastal Vulnerability Assessment SmithGroup will use available data, including preliminary FEMA maps, and 2012 USACE LiDAR information to assess coastal vulnerability at the locations examined in Task 1. At each location SmithGroup will estimate the available freeboard (elevation differential between revetment crest and preliminary FEMA 1% exceedance wave runup elevation). Where LiDAR data is inconclusive, photographs and inspection information from Task 1 will be used to make the estimate of the existing conditions elevation. In addition to the park locations previously identified, SmithGroup will include the City’s Water Plant in the vulnerability assessment. Deliverable – SmithGroup will compile the assessment information in a digital format (MS EXCEL) and share with the City of Evanston. Task 3. Lakefront Property “Road Map” SmithGroup will compile the findings from Tasks 1 and 2 into a summary of the priority areas for implementation of management and capital improvements, and urgent repairs. The summary will allow the City of Evanston to conduct a prioritization of potential resilience options. SmithGroup will participate in a review meeting with the City of Evanston to assist in the prioritization. SmithGroup will document the findings in an executive summary (pdf format) and provide an MS EXCEL format digital document housing the data collected in Tasks 1 and 2. SmithGroup will prepare a one-page summary, with photographs, for each area visited in Task 1. In consultation with the City of Evanston, SmithGroup will select up to 5 urgent need repair sites, for which SmithGroup will prepare Construction Documents for repairs that can be implemented in 2020 (see task 4). SmithGroup will identify potential options that could be incorporated into future capital improvement plans (assumed to be within 2020 – 2025) to increase resilience and preserve recreational opportunities at the lakefront. SmithGroup will develop up to 5 potential solution types and illustrate them in typical sections and plan view sketches to illustrate the size and scope of the work. Further reconnaissance and data collection may be required to support Page 4 of 10 A5.Page 138 of 455 Rev. 08.01.18 City of Evanston Shoreline Condition Assessment SmithGroup Evanston, IL SC202W03 LETTER FORM PROPOSAL - 3 - 02/17/2020 implementation (not in scope). SmithGroup will develop order of magnitude costs for different project typologies, but will not advance conceptual design, or complete Opinions of Probable Construction Cost. Upon receipt of a consolidated set of City of Evanston review comments, SmithGroup will complete the “Roadmap”, modified by the outcome of the review meeting comments, after a conference call to clarify or resolve how to proceed. Deliverables – SmithGroup will compile the Lakefront Roadmap in a graphic (MS PowerPoint) format indicating overall schedule, project typologies and location maps/sketches and share with the City of Evanston (pdf). SmithGroup will also attend the following meetings and conference calls (and provide written summaries): Review meeting to discuss resilience options (Teleconference) Review meeting to discuss Lakefront Roadmap comments (Teleconference) Task 4. 2020 Urgent Need Sites – Construction Documents SmithGroup will prepare draft and final Construction Documents (CDs) for the 5 urgent repair sites identified in Task 3. Repairs are assumed to be restricted to increasing the stability of the existing armor stone revetments, and in the vicinity of Beach Houses (BH) to improve functionality (the Dempster Street BH is the City’s highest priority due to proximity to lakefront). No repairs at the City’s Water Plant are anticipated. Preventing future flooding in all of the parks is outside the scope of these repairs. The City of Evanston will supply existing maps and topography to the extent it is available, and SmithGroup will utilize the DEM and cross-sections collected in Task 1 as the basis for producing CDs and estimating material quantities. SmithGroup will produce a draft set of drawings, technical specifications and initial Opinion of Probable Construction Costs to be reviewed with City staff. Upon receipt of a consolidated set of City of Evanston review comments, SmithGroup will complete the Construction Document drawings and technical specifications, modified by the outcome of the design review meeting comments. SmithGroup will also develop updated Opinion of Probable Construction Costs. Based on the scope of work, SmithGroup does not anticipate preparing and submitting permit/regulatory agency applications or notifications, with the exception of: • Metropolitan Water Reclamation District of Greater Chicago (MWRD) – Work in or adjacent to Lake Michigan requires review by MWRD • USACE/IEPA/IDNR Joint Agency Permit Application – SmithGroup assumes work in or adjacent to Lake Michigan will be covered under an appropriate nationwide permit, and the process will be restricted to notification only. Deliverables – SmithGroup will prepare draft and final: Construction Documents (.PDF), Technical Specifications (.PDF), and Opinion of Probable Construction Costs (.PDF) SmithGroup will also attend the following meetings and conference calls (and provide written summaries): Review meeting to discuss draft comments (Teleconference) Page 5 of 10 A5.Page 139 of 455 Rev. 08.01.18 City of Evanston Shoreline Condition Assessment SmithGroup Evanston, IL SC202W03 LETTER FORM PROPOSAL - 4 - 02/17/2020 ADDITIONAL ASSUMPTIONS SmithGroup will only visit City of Evanston publicly-owned property. No private property assessments will be included. A representative from the City of Evanston will be present for all the assessments. For the urgent repair project typologies under consideration, no soil borings or subsurface investigations will be obtained, or required to complete the work. SmithGroup assumes no historic preservation coordination will be required. SmithGroup assumes that none of the urgent repair sites involve buildings, mechanical/electrical systems or other disciplines SmithGroup assumes that concrete repair to coastal structures and/or armor stone revetment rehabilitation sites will be completed under a Maintenance Nationwide Permit, so only notification to permitting agencies will be required). The City of Evanston will provide guidelines for contractor access, laydown area(s), maintenance of traffic, and park restoration requirements to be incorporated into the CDs. SmithGroup excludes bidding and award assistance, and construction administration services. PREPARATION OF DIGITAL DATA In the event SmithGroup is requested to prepare digital data for transmission to the Owner’s consultants, contractors or other Owner authorized recipients (“Digital Data”), the Owner acknowledges that due to the limitations of the digital data software, not all elements of SmithGroup’s services may be represented in the Digital Data, this being in the sole discretion of SmithGroup. Accordingly, although SmithGroup will endeavor to represent all material elements of SmithGroup’s services in the Digital Data, any use shall not relieve the Owner’s consultants, contractors, or other Owner authorized recipients or their respective obligations. The Owner agrees that it will include this provision in any agreements with its consultants, contractors, or other Owner authorized recipients, in which Digital Data is provided. OWNER RESPONSIBILITIES Providing available survey and data. Accompanying SmithGroup on Site walk to provide knowledge of post-storm conditions Front end documents (Division 00 and 01) SCHEDULE Task: Assumed Start Assumed End Task 1 02-Mar-20 20-Mar-20 Task 2 02-Mar-20 20-Mar-20 Task 3 16-Mar-20 30-Apr-20 Task 4 30-Mar-20 29-May-20 Proposed schedule is dependent on suitable weather to conduct the site inspections and survey, and City of Evanston review of deliverables within one week. Page 6 of 10 A5.Page 140 of 455 Rev. 08.01.18 City of Evanston Shoreline Condition Assessment SmithGroup Evanston, IL SC202W03 LETTER FORM PROPOSAL - 5 - 02/17/2020 CONSULTANTS SmithGroup anticipates using the following consultants for this project and the costs will be borne by SmithGroup and are included in SmithGroup Lump Sum fee. D'Escoto (MBE) – Civil Engineering and Cost Estimating Support ($10,375) DLZ, Inc (MBE) – Survey support ($8,250) COMPENSATION or PROFESSIONAL SERVICES FEE City of Evanston shall compensate SmithGroup for the scope of services outlined above a fixed fee lump sum of $ 74,500, which includes expenses. Schedule of Values Task: % of Project Fee ($) Task 1 20% $14,900 Task 2 20% $14,900 Task 3 20% $14,900 Task 4 40% $29,800 ADDITIONAL SERVICES Requests for additional services or staff will be documented by SmithGroup (if given verbally), and the work will commence upon (City of Evanston) approval of an estimated fee for that effort or, if not agreed otherwise, (City of Evanston) shall reimburse SmithGroup on an hourly basis of SmithGroup’s project staff actively engaged for all personnel hours worked on the project. PAYMENTS Invoices will be prepared monthly on the basis of percentage of completion All payments due to SmithGroup shall be made monthly upon presentation of the statement of services rendered. All payments due SmithGroup under this agreement shall bear interest at one-and one-half (1½%) percent per month commencing thirty (30) days after the date of billing. Contract Terms and Conditions as provided by the City of Evanston are currently under review Page 7 of 10 A5.Page 141 of 455 Rev. 08.01.18 City of Evanston Shoreline Condition Assessment SmithGroup Evanston, IL SC202W03 LETTER FORM PROPOSAL - 6 - 02/17/2020 This document will serve as an agreement between us, and you may indicate your acceptance by signing in the space provided below and returning one (1) signed copy for our files. SmithGroup (Signature) Owner (Signature) (Printed name and title) (Printed name and title) Date Date Page 8 of 10 A5.Page 142 of 455 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sharon Johnson, Workforce Development Compliance Coordinator CC: Hitesh Desai, Chief Financial Officer; Tammi Nunez, Purchasing Manager Subject: MWEBE Memo - City of Evanston Shoreline Condition Assessment Date: February 24, 2020 Recommended Action: The Purchasing Division recommends City Council accept and place on file the MWEBE Memo for the City of Evanston Shoreline Condition Assessment. Council Action: For Action: Accept and Place on File Summary: The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the Shoreline Condition Assessment, SmithGroup’s, total base bid is $74,500, and they are found to be in compliance with the City’s goal. Page 9 of 10 A5.Page 143 of 455 Page 2 of 2Page 10 of 10 A5.Page 144 of 455 Memorandum To: Honorable Mayor and Members of the City Council From: Paul D'Agostino, Environmental Services Coordinator CC: David Stoneback, Public Works Agency Director Subject: Contract Renewal Award with Cleanslate Chicago, LLC, for Park Mowing Services Date: February 24, 2020 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract renewal award to the low bidder, Cleanslate Chicago, LLC (1540 S. Ashland Ave., Suite 105, Chicago, IL, 60608) for 2020 Park Mowing Services in the amount of $25,417.78. Funding Source: Funding for this project is included in the proposed FY 2020 General Fund budget (Account 100.40.4330.62195), which has a total allocation of $142,000, and no expenditures yet in FY 2020. Council Action: For Action Summary: During the development of the FY 2017 Public Works Agency budget, staff adjusted line item amounts in order to contract out some services typically performed by City staff. Staff also contacted the Village of Skokie to determine whether we could issue a joint bid for mowing services, since they have been bidding this type of work for many years. We met with Skokie staff Public Works antheir both from an out worked and Departments, d Purchasing acceptable joint bid document that was issued by Skokie. Bids for the mowing services for four Evanston Parks were opened and publicly read on February 16, 2017. The bid package was advertised in Pioneer Press, and bid invitations were sent to several Evanston based landscape companies, as well as fifteen other Landscape companies, but only four bids were received. The original contract is for one year of mowing services at the following four Evanston Parks: Beck, Harbert, Butler and Twiggs. The original bid included four (4) additional one -year period extensions upon mutual written agreement between the Contractor and Municipality. Cleanslate Chicago, LLC has successfully performed these mowing services in 20 17, 2018 A6.Page 145 of 455 and 2019. All four of these Parks are located adjacent to the North Shore Channel, and were chosen due to their proximity to Skokie’s Northshore Sculpture Park running along McCormick Blvd., which constitutes the largest portion of the Skokie bid package acreage. Staff believed that by limiting the distance between the Evanston locations and those in Skokie, favorable pricing for the work in Evanston would be received. The scope of the work includes weekly inspection, mowing, line trimming, edgin g and litter cleanup from April through November of 2020. The results of the original bids received in 2017 are as follows: The 2020 proposed costs for each location are shown in the table below. This cost reflects a 5% increase over the 2019 cost. However, staff has decided to remove the work at Beck Park and the adjacent parcel at 2525 Church St. from the 2020 contract. As a result there is an 18% decrease in the overall contract award amount compare to the 2019 cost. Staff is removing these two locations, which now include the newly constructed pumping station for water service to Morton Grove and Niles, so that these funds can be used to contract out the maintenance of other landscapes. Attachments: Evanston Cleanslate 2020 Renewal Agreement Page 2 of 3 A6.Page 146 of 455 January 31, 2020 Mr. Paul D’Agostino Environmental Services Coordinator Public Works Agency, City of Evanston Sent via email: pdagostino@cityofevanston.org Dear Paul, Cleanslate has appreciated our mowing partnership with the City of Evanston. Cleanslate wishes to extend our original 2018 terms for the City of Evanston Mowing Services contract for the 2020 season under the same scope of service. Cleanslate offers to provide these services for the 2020 season for $25,417.78 with an option for additional visits for $1,016.71 per visit. Below is the pricing breakdown for 2020: Payment Schedule for 2020 Service Dates Due Dates Payment Amount April 2020 5/15/2020 $3,177.22 May 2020 6/15/2020 $3,177.22 June 2020 7/15/2020 $3,177.22 July 2020 8/15/2020 $3,177.22 August 2020 9/15/2020 $3,177.22 September 2020 10/15/2020 $3,177.22 October 2020 11/15/2020 $3,177.23 November 2020 12/15/2020 $3,177.23 Total $25,417.78 Sincerely, Brady Gott Location #Location Name Acres # of Occurrences 2018 Cost per Occurrence 2018 Total Cost 2019 Cost per Occurrence 2019 Total Cost 2020 Cost per Occurrence 2020 Total Cost E1 Beck Park 5.5 25 $163.72 $4,093.00 $175.18 $4,379.51 $0.00 $0.00 E2 Butler Park 10.5 25 $312.56 $7,814.00 $334.44 $8,360.98 $351.16 $8,779.03 E3 Harbert Park 11.3 25 $336.38 $8,409.50 $359.93 $8,998.17 $377.92 $9,448.07 E4 Twiggs Park 8.6 25 $256.01 $6,400.25 $273.93 $6,848.26 $287.63 $7,190.68 E5 2525 Church Street (Parcel near Beck)2.9 25 $86.33 $2,158.25 $92.37 $2,309.33 $0.00 $0.00 TOTAL $28,875.00 $30,896.25 $25,417.78 Additional mowing days (sum of all locations for 1 occurrence)$1,155.00 $1,235.85 $1,016.71 Page 3 of 3 A6.Page 147 of 455 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Paul D'Agostino, Environmental Services Coordinator CC: David Stoneback, Public Works Agency Director Subject: Contract Renewal Award with Herrera Landscape and Snow Removal, Inc. for FY 2020 Tree Planting Services Date: February 24, 2020 Recommended Action: Staff recommends the City Council authorize the City Manager to execute a contract renewal award with Herrera Landscape and Snow Removal, Inc. (8836 Lincolnwood Drive, Evanston, IL 60203) for 2020 Tree Planting Services in an amount not to exceed $47,400. Funding Source: Funding (Account budget Fund General 2020 FY from is project this for the 100.40.4320.65005), which has a total allocation of $135,000, which has a YTD balance of $135,000. Council Action: For Action Summary: The City had been using the Suburban Tree Consortium’s (STC) tree planting contractor to plant some of the new parkway trees each year for many years until 2019. Over the past few years, the STC contractor has been planting the trees only to meet the specifications of the STC. City staff believes the STC specifications are deficient in some ways, so the decision was made to solicit bids for the tree planting services beginning in 2019. Examples of deficiencies in the STC specifications include allowing the root ball to be left covered with burlap and tied around the base of the trunk, and not requiring the planting hole to be dug wide enough to allow for future root growth. The specifications City of Evanston staff wrote for this contract resolve these deficiencies and allows for better tree planting methods overall. Analysis: Bids for the tree planting services were opened and publicly read on April 9, 2019. The bid package was advertised in Pioneer Press, and direct invitations to bid were sent to seven A7.Page 148 of 455 Evanston based landscape companies, as well as twelve other landscape companies. Only three bids were received. The contract is for one year of tree planting during both spring and fall for up to 300 trees at locations to be determined by the City. The 2019 bid includes two optional one -year contract renewals, with the recommendation of award to be based on the performance of the contractor during the 2019 seasons and sufficient funding in FY 2020 and FY 2021. The contractor performed well in 2019, so staff is recommending renewal of this contract for 2020. The scope of work involves both spring and fall planting of trees on par kways citywide that range in size between 2” and 2.5” diameter; mulching, trimming and watering the trees when necessary for one year as needed, and a one -year warranty. The contractor is also responsible for transporting the trees from the City holding ya rd on Oakton St. to each planting site. The results of the bids received are as follows: Pugsley & LaHaie’s bid was been deemed non -responsive due to the fact that they submitted an incomplete bid document. Page 2 of 2 A7.Page 149 of 455 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Anil Khatkhate, ADA/CIP Project Manager CC: David Stoneback, Director of Public Works Agency; Lara Biggs, City Engineer/Bureau Chief Capital Planning and Infrastructure Subject: One-year Contract Extension with Forward Space for the Office Furniture Supply Contract (RFP 16-65) Date: February 24, 2020 Recommended Action: Staff recommends City Council authorize the City Manager to execute a one -year extension for the Office Furniture Supply Contract (RFP 16-65) in the not-to-exceed amount of $70,000 with Forward Space (1142 N. North Branch Street, Chicago, IL 60642 ). The one-year extension will extend the contract completion date from December 31, 2019 to December 31, 2020. Funding Source: Funding is provided by individual departments through various annual budgets. Council Action: For Action Summary: On October 10, 2016, City Council approved a contract for office furniture supply with Forward Space for three years, starting on January 1, 2017 and ending on December 31, 2019. The not-to-exceed cost of this agreement was $70,000 per year. The agreement included two optional contract extensions of one-year each. The agreed cost of furniture was based on a percentage discount from the manufacturer list price that was provided to all local governments through a national municipal purchasing cooperative known as the National Joint Powers Alliance (NJPA). NJPA has now changed their name to Sourcewell. For this one-year extension, Forward Space has agreed to continue to provide the percentage discount through Sourcewell. Therefore, staff is recommending that the City execute a 1-year extension of the office furniture supply contract with Forward Space. A8.Page 150 of 455 The City does not specifically budget for furniture out of one account, but instead requires individual departments to include the funding within their normal operationing bud gets. All furniture purchases are approved by the Assistant City Manager and are managed through a single project manager in the Bureau of Capital Planning and Engineering to ensure standardization. Most are small purchases to replace individual pieces o f furniture that are no longer functional. Legislative History: On October 10, 2016, City Council awarded the contract for office furniture supply to Forward Space. Attachments: Contract Extension Proposal from Forward Space, dated 2/07/20 Page 2 of 3 A8.Page 151 of 455 CITY OF EVANSTON PROFESSIONAL SERVICES AGREEMENT EXTENSION Forward Space | 222 W. Merchandise Mart Plaza, Suite #614, Chicago, IL 60523 | Ph: 312-942-1100 | forwardspace.com February 7, 2020 City of Evanston 2100 Ridge Avenue Evanston, IL 60201 RE: 1-Year Extension of October 26, 2016 Professional Services Agreement Dear City of Evanston: This letter is to request a 1-Year extension to the City of Evanston/Forward Space Professional Services Agreement entered October 26, 2016 that expired December 31, 2019. Both City of Evanston & Forward Space desire to extend the Agreement. For participating manufacturers, product pricing is pursuant to Sourcewell (formerly The National Joint Powers Alliance (NJPA)). Additionally, due to facility moves, Forward Space address in the Agreement should be updated to: Updated Address Forward Space, LLC 222 W. Merchandise Mart Plaza, Suite #614 Chicago, IL 60654 Phone: (312) 942-1100 Forward Space appreciate the opportunity to continue our business relationship. Regards, Mike Tangney, Account Executive Forward Space, LLC Ph: (630) 337-5020 E: mtangney@forwardspace.com Page 3 of 3 A8.Page 152 of 455 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sat Nagar, Senior Project Manager CC: David Stoneback, Public Works Agency Director, Lara Biggs, City Engineer Subject: Change Order No. 1 to the Contract with Alfred Benesch & Company for Main Downtown Transmission Services Engineering for Rehabilitation Project Date: February 24, 2020 Recommended Action: Staff recommends City Council authorize the City Manager to exe cute Change Order No. 1 to the engineering contract for the 30-inch diameter downtown transmission main rehabilitation project (RFP 17-06) with Alfred Benesch & Company in the amount of $99,954.00. This will increase the overall contract amount from $305,890.54 to $405,844.54. Funding Source: Funding from (Account Fund Water the provided for will order change this be 513.71.7330.62145 – 417006), which has an FY 2020 budget of $100,000.00, all of which is remaining. Staff is proposing to apply for a loan from the Illinois Environmental Protection Agency (IEPA) for the water main rehabilitation. If the loan is received, most of the engineering costs would be considered eligible for reimbursement under the loan. Council Action: For Action Summary: The downtown transmission feeder main is an 8,000 -foot long 30-inch diameter pipeline that is a critical part of the City-wide water transmission network and also serves as the primary water supply for residents and businesses in downtown Evanston. The ca st iron pipeline was originally built in 1936, and the condition has deteriorated significantly. The transmission feeder water main has sustained at least five recorded breaks and needs to be replaced / rehabilitated to prevent the damaging effects that a water main break on this size water main would create. A9.Page 153 of 455 In 2017, as part of the design process done by Alfred Benesch & Company, a thorough analyses of construction alternatives were considered to replace or rehabilitate the feeder main. The assessment concluded that cured-in-place pipe (CIPP) lining was the preferred method of construction where trenchless pipeline rehabilitation could be utilized. Preliminary engineering design proceeded with the CIPP lining method and is 90% complete. However, due to the complexity of the project (including the need for in -depth coordination with the downtown business district and Northwestern University), the design was temporarily put on hold. This allowed time to coordinate the sequence of work and the work schedul e to minimize the construction impact. In 2019, new construction data, including local bids for similar open -cut large diameter water main projects, suggested that bidding CIPP lining and open -cut replacement as two different construction alternates would provide a competitive bidding opportunity for this project. City staff in discussion with the consultant Alfred Benesch & Company determined that it would be cost-effective to obtain bids to use either CIPP lining or water main replacement using open cut trenching for the project. Considering the soil conditions along Sherman Avenue and Benson Avenue it may be more cost-effective to use open-cut water main replacement whereas CIPP lining may be cheaper along Colfax Avenue and through Northwestern University. Therefore, staff is recommending to proceed with alternate designs for the downtown transmission feeder main rehabilitation project. Analysis: The City requested that Alfred Benesch & Company provide a cost estimate to increase their scope of work to break the project into different stages with alternate designs for both CIPP lining or open-cut water main replacement for each stage of the work where applicable. Their original design work that focused on CIPP lining is 90% completed; this is not wasted effort as this will be one of the alternate methods of construction that will be bid The funding requested in this change order is to prepare additional detail drawings and specifications for open-cut Avenues thatand Sherman on construction Benson the most for allow will competitive bidding of the construction of the project. While this change order increases the cost of engineering services, staff believes that receiving alternate bids for the two different construction methods will provide for the lowest construction costs and more than offset the increased engineering design costs. Legislative History: On June 26, 2017, the City Council approved the Engineering Services Agreement with Alfred Benesch & Company for 30 -inch diameter Downtown Transmission Feeder Main (RFP 17-06). Attachments: Change Order No. 1 Downtown Transmission Main Loc Map Page 2 of 4 A9.Page 154 of 455 CITY OF EVANSTON CHANGE ORDER Order No. 1 Date: February 24, 2020 Agreement Date: June 26, 2017 PROJECT: Downtown Transmission Feeder Main Rehabilitation Project OWNER: City of Evanston CONTRACTOR: Alfred Benesch & Company The following changes are hereby made to the AGREEMENT: Additional engineering services to design to break the project into stages with alternate designs for CIPP lining or open-cut water main replacement in each stage when applicable. This design engineering services will allow for alternative bids to be solicited for both construction methods. Change to CONTRACT PRICE: Original CONTRACT PRICE: $ 305,890.54 Total change in CONTRACT PRICE for this CHANGE ORDER 1 $ 00 0 99,954.00 The CONTRACT PRICE including this CHANGE ORDER will be $ 405,844.54 Original COMPLETION DATE N/A Total Change in CONTRACT TIME for this CHANGE ORDER The COMPLETION DATE including this CHANGE ORDER will be December 1, 2020 Accepted by (Contractor): Alfred Benesch & Company Date Approved by (Owner): City of Evanston Date Page 3 of 4 A9.Page 155 of 455 Sheridan RdSherman AveCampus DrMaple AveChurch St Foster StOrrington AveNoyes St Colfax St Emerson StRidge AveClark StBenson AveDavis St Chicago AveHinman AveGarrett Pl University PlPratt CtHamlin St Tech Dr Gaffield Pl Haven St Library Pl Judson AveDartmouth Pl Garnett Pl Simpson St Grant St Noyes CtNorthwestern PlSherman AveClark St M a ple A v e Orrington AveColfax St University Pl Simpson St University Pl Noyes Ct¯ 0 450 900225 Feet Downtown Transmission Main Rehabilitation Project Limits February 12, 2020 11 Open Cut Lining Auger Open Cut/Lining Page 4 of 4 A9.Page 156 of 455 Memorandum To: Honorable Mayor and Members of the City Council From: Lara Biggs, Bureau Chief - Capital Planning/City Engineer CC: David Stoneback, Public Works Agency Director Subject: Resolution 15-R-20, Authorizing the City Manager to Submit an Application for the Cook County Animal Shelter Grant Date: February 24, 2020 Recommended Action: Staff recommends City Council adoption of Resolution 15 -R-20 authorizing the City Manager to submit an application for the Cook County Animal Shelter Grant from Cook County for construction of an improvement project for the Evanston Animal Shelter building. Funding Source: Cook County has funded the Animal Shelter Grant Program at $8,000,000 to likely be disbursed to two or more animal shelters for capital improvements. Additional funding information is included below. Council Action: For Action Summary: Cook County impounds several hundred animals per year, primarily dogs and cats. These animals are typically in the following categories: • Stray animals in the Cook County Forest Preserves • Animals collected during eviction proceedings or property standards complaints involving the Cook County Sheriff Department Cook County does not operate an animal shelter, but instead contracts with individual animal shelters to take the impounded animals. Recently, Cook County reached out to find new shelters to contract with, but determined that the needed shelter capacity does not exist. Therefore, Cook County has budgeted $8 million to be distributed through the C ook County Animal Shelter Grant program. This funded is to be invested in capital improvements to two or more animal shelters to expand shelter capacity. Taking the funding would obligate each shelter to enter into a long-term contract for receiving Cook County animals. Neither the grant agreement or the long-term operations contract are currently available for review; the terms of both would be negotiated once the grantees receive the notice of their selection. A10.Page 157 of 455 Current Operations: The City of Evanston owns and maintains an animal shelter building at 2310 Oakton Street. The City contracts with the Evanston Animal Shelter Association (EASA) for the operations of the animal shelter. The City provides a grant of $65,000 per year to fund two full -time employees. The City also provides $35,000 per year to offset the costs of supplies. EASA, which operates with a total annual budget of $300,000, fundraises the remaining amount. In return for Evanston funding, EASA excepts animals impounded by the City as well as owner relinquished animals from the community. Since taking over operations, EASA has operated the shelter as no-kill, open admission shelter with a save rate of 96-97%. On average, EASA processes over 570 animals per year. To accomplish this , EASA utilizes an extensive networks of volunteers. Approximately 175 volunteers staff 14 shifts per week at the shelter. They also use foster homes to house the animals. In 2019, 169 foster homes hosted 343 animals. In addition, the shelter operates programs to help residents afford to keep their own animals in their home, such as providing donated dog food, cat food and cat litter to residents who would not otherwise be able to feed their animals. More detailed information on EASA operations is available as an attachment. Existing Building: Constructed in 1973, the animal shelter building is inadequate for the current operations. The 3800-square foot building was originally intended to house a small number of animals for a short time. Euthanasia was utilized to manage the number of animals that were in residence. Because of the age of the building, it was not designed with modern shelter standards in mind. Inadequacies include: • Not enough capacity to house dogs and cats • No separate intake area for animals that are dropped off • No isolation area for sick dogs or cats • Minimal adoption facilities • Lack of windows and natural light • Inadequate storage • No space for in-house medical procedures The existing building does not meet the current building co de. In particular, the HVAC is nearing the end of its useful life, and the City would not be able to replace it and bring the system up to code without somehow expanding onto the building to house new mechanical equipment. The current HVAC is also inadequate for maintaining even temperatures throughout the building; during warmer weather, the temperatures in some of the animal areas where animals are housed exceed 90 degrees. The building does not contain a fire sprinkler system. Proposed Building: On October 23, 2017, during a budget presentation, staff indicated the need to make significant investments into the animal shelter. The City Council directed staff to work with the Animal Welfare Board to complete an in-house study of shelter needs. Following an intensive effort by the board and staff, shelter needs have been identified to address the insufficiencies listed above. In response to the Cook County Animal Shelter Grant program, Page 2 of 20 A10.Page 158 of 455 staff has developed a concept plan and cost estimate for improveme nts incorporating the information developed over the last two years. While staff looked at reusing and expanding the existing building, it was not substantially less expensive than demolishing and building an entirely new facility, and the new facility option better suits the identified needs. The cost estimate for the new building (including demolition, parking lot and other site improvements) is $6 million. A detailed cost estimate is attached. Detailed Funding Information: Currently, the only mechanism for funding the animal shelter improvements is through the City of Evanston paying the entire amount. Staff is recommending the City Council authorize applying for the Cook County Animal Shelter Grant program to help offset the costs of the needed improvements, although it is unlikely that the entire project will be funded by Cook County. Although EASA does not currently fundraise for capital improvements, they have indicated their willingness to amend the current agreement and contribute up to $500,000 over 10 years. Staff is recommending the City apply for a grant for $4.5 million and self -fund the remaining project cost through the Capital Improvement Fund. A proposed summary of the project funding is as follows: The Evanston Animal Shelter estimates that they would need to contract for additional services to address the increased capacity and needs due to Cook County animals. They estimate two part-time positions would be needed and they would contract with a veterin arian part-time to provide onsite vet services at the shelter. EASA had indicated their willingness to fundraise for these positions, although the cost should be partially or fully offset by the long - term operations fees in a Cook County contract. Timeline: Because of the lack of information available from Cook County on detailed terms of the grant agreement and the long-term operations contract, staff would return to City Council with this information prior to entering into final agreements with Cook County, with modifications to the EASA contract to expand fundraising at that time. Applications are due to Cook County on February 28, 2020. Applications will be reviewed by Cook County from March – May 2020, and awardees are expected to be notified in June 2020. If the City were to decide to move forward with constructing an animal shelter, the following is the estimated schedule: Notification of Award 06/2020 Planning and Design 09/20 – 05/21 Construction 06/21 – 05/22 New Animal Shelter in Service 06/22 (earliest date) Page 3 of 20 A10.Page 159 of 455 In addition, the City has received a letter from Cook County Commissioner Suffredin supporting Evanston's application for this grant funding. A copy of this letter is attached for reference. Attachments: Resolution 15-R-20 Authorizing Application for Cook County Animal Shelter Grant Evanston Animal Shelter Association Viability and Program Document Cook County Commissioner Letter of Support Page 4 of 20 A10.Page 160 of 455 1/23/2020 1/29/2020 15-R-20 A RESOLUTION Authorizing the City Manager to Submit an Application for the Cook County Animal Shelter Grant WHEREAS, the City of Evanston owns and maintains an animal shelter in Evanston operated by the Evanston Animal Shelter Agency (EASA); and WHEREAS, the animal shelter building has been deemed to be inadequate for current animal shelter operations; and WHEREAS, due to the current design of the building, a substantial investment of capital funding would be required to rehabilitate and bring the animal shelter building to current standards; and WHEREAS, Cook County has designated eight million dollars ($8,000,000) for animal shelter capital improvements through the Cook County Animal Shelter (CCAS) Grant Program in Cook County; and WHEREAS, the City of Evanston wishes to apply for funds through the CCAS Grant Program, which would potentially provide up to four million five hundred thousand dollars ($4,500,000) towards the building and site improvement project, with the remainder of the funding provided from the City of Evanston (in the amount of one million dollars ($1,000,000)), in conjunction with fundraising efforts by the EASA (in the amount of five hundred thousand dollars ($500,000)); and Page 5 of 20 A10.Page 161 of 455 15-R-20 ~2~ WHEREAS, the City Council of the City of Evanston has determined it is in the best interests of the City to apply for the CCAS grant for county funding to contribute towards the rehabilitation project and improve EASA’s operating capacity and capabilities, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized to sign and submit all necessary application documents for the CCAS grant. SECTION 2: The City Manager is also authorized and directed to negotiate and execute any additional documents required for the grant application as she may determine to be in the best interests of the City. SECTION 3: That this Resolution 15-R-20 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Adopted: __________________, 2020 Approved as to form: _______________________________ Assistant City Attorney Page 6 of 20 A10.Page 162 of 455 A Home for Cook County’s Animals - Call for Projects Evanston Animal Shelter Association Viability and Program Overview Introduction The Evanston Animal Shelter Association (EASA) is a nonprofit 501(c)(3) volunteer-based animal welfare organization. EASA was formed in June of 2015 by several shelter volunteers in order to respond to a request for proposal issued by the City of Evanston after the previous organization had been asked to leave because of controversy surrounding a high euthanasia rate for dogs. Upon taking over operations EASA immediately revised policies and procedures to achieve the shelter's first-ever No Kill status. In its first full year operating the shelter, and every year since, EASA has achieved a Save Rate of 96% - 97%. The Evanston Animal Shelter is an open admission, city shelter that takes in all strays and surrenders from the City of Evanston regardless of age, health or temperament. The shelter also takes in animals in need from surrounding areas as space allows. Evanston Animal Shelter Mission EASA created the shelter’s mission to serve as a guide for its path forward. The Evanston Animal Shelter and Adoption Center is committed to providing compassionate and humane care for Evanston’s abandoned , abused and relinquished animals and finding them homes through rehabilitation, foster care, adoption, and rescue organizations. We aim to further serve the community as a proactive resource for education, counseling and support. Contract with the City of Evanston EASA’s only contract for service is with the City of Evanston. The City owns the facility and EASA operates the shelter on behalf of the City. The City provides a grant of $65,000 per year that is the primary funding source for the two full time employees. In addition the city provides $35,000 per year as reimbursement for various supplies such as animal food, cat litter and some vaccination materials. The Evanston Animal Shelter Association provides the funding for most of the shelter operations. Our annual budget of $300,000 covers the direct care of the animals and the administrative costs of operating the shelter. We accept animals from the Evanston Animal Warden, Evanston Police Officers and citizens who find a stray. We also accept owner relinquished animals from the community. Current Facility Limitations We currently operate within a small facility of approximately 3800 square feet. The facility was originally built as a city pound for dogs only, not designed to be a modern day animal shelter. It lacks many of the basic features required for best practices in sheltering. Here are some of the Page 7 of 20 A10.Page 163 of 455 most glaring insufficiencies of our building that would be addressed by a new facility. We welcome the opportunity to partner with Cook County to correct these deficiencies. ●We do not have a separate intake area . People walk in the front door, through the lobby, with stray dogs and cats. Animals that are brought in overnight by the police are placed directly into a dog kennel or cat cage with the general population. ●We do not have an isolation area for dogs or cats . Animals that are clearly symptomatic on intake are taken directly to a veterinarian, however they have already been in the main area of the building. Upon returning from the veterinarian, however, there is no way to truly isolate them from healthy animals unless we can place them directly in a foster home. Likewise animals that become symptomatic while in the shelter cannot be isolated. ○Despite this shortcoming, because we have strict protocols for handling sick animals we have managed to avoid any truly serious medical issues. There has been one bout of canine influenza that quarantined our kennel for approximately 30 days. We have taken in a few cats with ringworm but, by adhering to our protocols, have been able to contain the disease to patient zero. Even if we place sick animals in a separate room there is only one HVAC system for the entire building. We know how to do this right - we just don’t have the ability to provide the necessary separation in the current environment. ●We have one small adoption room that is shared by both dog and cat adopters . This room can be used by only one family at a time. If we have multiple adopters, the dog adopters must meet the dog outside and other cat adopters must meet the cats in one of our bathrooms or they have to wait. This does not create the warm and welcoming experience we would desire. ●There are no windows in the building . Natural sunlight is not available to the animals, especially the cats. ●There is no space for in-house medical procedures. Very little veterinary care can be accomplished within the shelter. We have a small team of veterinarians who come to the shelter to vaccinate kittens. Most of our routine medical care must be done by transporting animals to local veterinary offices, dramatically increasing our medical expenses. Current Best Practices Despite the physical deficiencies of the facility, we strive to implement best practices in every aspect of our operation. Once animals are in the shelter, they receive a standard protocol of medical care. Dogs receive a rabies vaccination, DHPP, flu shot, heartworm test and fecal exam. Cats receive a rabies vaccination, FVRCP, FIV/FELV test, and fecal. Senior animals receive a senior blood panel and Page 8 of 20 A10.Page 164 of 455 any animals that are symptomatic receive immediate veterinary care. Any unaltered animals are spayed or neutered. Stray animals are subject to a seven day stray hold. They receive the standard vaccinations and their emergency medical needs are met during that period, but spay/neuter surgery is not performed until day eight. All animals are microchipped prior to adoption. When we took over shelter operations everything had been done on paper, which was inefficient and oftentimes inaccurate. We immediately converted to an automated system. We implemented Shelterluv as our shelter operating software, allowing us to streamline intake and outcome processes, track medical care and provide automated reporting. We recently added a new CRM (customer relationship management) software package called Neon to serve as a donor database. It also has a module that allows us to onboard volunteers more efficiently and track their hours. We have two full time employees and approximately 175 active volunteers. Our Canine Director (paid position) is responsible for everything related to the dogs and our Feline Director (non-paid position) is responsible for everything related to the cats. We have two shifts of volunteers per day who provide care and enrichment for the animals, clean and disinfect the kennels/cages and clean and sanitize the shelter common areas. In order to promote consistency in the way volunteers perform their duties Standard Operating Procedures have been created , which are both displayed at the shelter and provided in hard copy to new volunteers as part of their training process. (Copies are attached to this document). Kennel Safety and Enrichment for Dogs Because we rely heavily on volunteers to care for the dogs, we have developed a designation and certification system to ensure proper and safe handling and enrichment. The Canine Director observes a dog’s behavior and assigns the appropriate designation. Each dog has a handling and enrichment plan with specific instructions clearly displayed in the kennel area. The certification program for volunteers includes study materials, hands-on training, written and practical tests. Volunteers start as trainees and are only allowed to clean and observe. They may choose to gain higher certification levels with increased responsibilities. This formal structure promotes consistent and safe handling of the dogs. Typical kennel enrichment activities include two to three long walks per day per dog, play group sessions as appropriate, and training activities for mental stimulation. While in their kennels dogs are given appropriate bedding and chew toys. Of course, the best form of kennel enrichment is to move the dogs quickly through the process and place them in adopted homes as soon as possible. Once the dogs are available (stray hold is over), medically cleared and spayed or neutered, they are placed on our website and on Petfinder. We use social media extensively (Facebook and Instagram) and we network with Page 9 of 20 A10.Page 165 of 455 other rescue organizations to transfer dogs that we feel will be hard to place through our own process. Cage Safety and Enrichment for Cats Our cat designation and certification program was developed in conjunction with an animal behaviorist. It is similar to the dog program in that cats are designated based upon a standard series of activities. Each cat’s handling plan is designed accordingly. Volunteers go through a certification program to achieve those designations as well. We have established various enrichment activities tailored to each designation. For instance, there is a set of activities that can be used to engage the cat while in the cage without opening the door. These activities are designed to allow the volunteer to safely interact with a frightened cat until it becomes comfortable with its surroundings. For cats that are more easily handled, they can be removed from the cage and taken to the adoption room, office or bathroom where socialization continues with play and handling. In addition, each cat has a scratching pad, an appropriate bed, and appropriate toys in its cage. Like dogs, cats receive vaccinations and any necessary medical care during their stray hold and are spayed or neutered after the stray hold period. Cats are also marketed on our website, Petfinder and social media. Statistics Here are the average intake/outcome numbers for the past 4 years: Intake Type Cats % of Total Dogs % of Total Strays 132 48% 182 61% Surrenders & Returns 93 34% 94 32% Custodial 4 1% 9 3% Born in our Care 8 3% 6 2% Transfers in from Partners 11 4% 7 2% Wildlife/Trapped Cats 30 11% 0 0% Total 277 100% 296 100% Page 10 of 20 A10.Page 166 of 455 Outcome Type Cat % of Total Dog % of Total Return to Owner 16 6% 139 48% Adoption 203 75% 129 45% Transfers to Partners 10 4% 10 3% Died of Natural Causes 9 3% 1 0% Euthanasia 8 3% 8 3% Released Cats 25 9% 0 0% Total 271 100% 287 100% Plans for the new facility would increase cat cage capacity from 30 to 52 and change the cage structure from 100% in-cage housing to an environment that contains 20 cages and 4 open cat rooms. The use of open cat rooms would vastly improve the quality of life for cats while they are in the shelter. 32% of our current intake comes from owner relinquishments with many of these being older cats or cats with behavioral issues. Some of these cats might be difficult to immediately transition into an open cat environment and would be kept in cages as appropriate. Our understanding of the need for cat placement from Cook County is that most of the cats are from hoarder situations or evictions. During our time at the Evanston Animal Shelter we have handled three hoarder situations. In February of 2015 we took in 20 cats from a local cat shelter where all of the cats had to be relocated after the caregiver died. In June of 2015 we took in 68 cats from a local hoarder. This included mothers with kittens and pregnant cats. Fortunately we were able to manage the intake over a few weeks. Still, this was a major undertaking in our constrained facility. In February of 2017 we took in 18 cats from a hoarder situation. Cats from these situations are unlike those that come from a more traditional home environment. They have special medical needs and require specifically designed handling in order to help them transition on their journey toward normal pet life. These cats do not fit statistically into desired turnaround times from intake to adoption. That said, the transition is possible and we have many success stories from these situations. On the dog side, nearly 50% of the incoming dogs are strays that are returned to their owners. They are typically with us three days or less. We receive approximately 150 dogs per year that Page 11 of 20 A10.Page 167 of 455 need to be rehomed that remain in the shelter. The plans for the new facility would essentially double our kennel space, which would allow us to take in an additional 150 dogs. We understand that many of the dogs from Cook County involve hoarding situations. Since we do not have experience with hoarder situations involving dogs, we would seek guidance on the best practices for handling these special needs animals. We would also build the ability to handle rabies observation cases into our planning. We have had a few rabies observations in our current space. The biggest issue is ensuring veterinary staff availability every day (including weekends) and we could contract for that as needed. We would not necessarily designate specific cages or a specific room to this category of dogs. There is no medical need for complete separation and safe handling can be achieved without physical separation. We do have some animals that are in our custody for an extended period of time. There are several reasons for this. Because we do not perform pediatric spay/neuters we place puppies and kittens in foster-to adopt homes until their spay/neuter surgeries at 6 months. These young animals are reported as in custody, though they are not on site in the shelter. In addition, we have a program called Forever Fosters where we place senior or special needs animals in a hospice foster situation. We agree to cover the medical costs for the lifetime of the animal so they can live their final months or years in a comfortable home. This program often allows senior animals (especially cats) to live out their lives with a senior citizen who might not otherwise be able to afford a pet. It is a win/win situation but it does extend our length of stay numbers. We also take in a number of animals with medical or behavioral issues that require a longer time in custody, however in most cases they are in foster homes for much of their custodial period. For these reasons, an analysis of our average length of stay must look at the days on site and not just the days in custody. That said, 58% of our animals are in custody for 20 days or less and only 15% are in custody beyond three months (120 days). If you look at the days on site, this past year, 52% of our animals were on site for 7 days or less and only 8% of our animals were on site more than 120 days. It is important to note, that these are not continuous days on site but rather the total. An animal could be on site during initial intake, sent to a foster home for a period of time and returned to the shelter for final adoption. As indicated, we use foster homes extensively. During 2019 we had 169 foster homes hosting one or more animals for some period of time. Those wonderful foster families hosted a total of 343 animals. In some cases, like our Forever Foster homes, the animal may have stayed in the foster home for the entire year. In other cases it might have been a dog only spending the weekend with a family for a Field Trip. Approximately 30% of our foster homes are volunteers or former volunteers. The rest come from all walks of life and range from college students to seniors. Just as with potential adopters, Page 12 of 20 A10.Page 168 of 455 potential fosters are carefully vetted. They first complete a detailed survey and are then screened by our foster care coordinators. Based upon a foster’s home environment and handling ability, an appropriate animal is placed as soon as it becomes available. In most cases we provide everything that the foster needs to care for the animal. In addition to essential supplies this includes covering the cost of medical and training expenses. However, some fosters, are willing to provide the basics while the animal is in their care. This amazing network of people has enabled us to provide quality care for our animal population, which would not be possible if they had to stay in our small shelter for the duration of their time with us. In fact, we would not be able to handle the volume of animals we take in without them. We would be remiss if we didn’t discuss euthanasia. Socially Conscious Sheltering requires that we have to make difficult decisions that are in the best interest of the animal and the community. At the Evanston Animal Shelter we do everything we can to give every animal the best possible chance at a good life. But sometimes either a serious medical condition or a behavioral issue requires us to humanely euthanize an animal. Here are the details of our euthanasia numbers: 2016 2017 2018 2018 Cats Euthanized for Medical Reasons 7 7 6 10 Dogs Euthanized for Medical Reasons 4 4 6 4 Dogs Euthanized for Behavioral Reasons 2 4 4 5 Total 13 15 16 19 Page 13 of 20 A10.Page 169 of 455 Working with the Chicagoland Rescue Community We transfer out very few of our animals to other rescues. In 2019 we transferred out only 10 cats and 10 dogs, most of which were returned to the rescue partner from where they were originally adopted. In fact, most often we transfer in desperate animals from other rescues or from areas supported by organizations that we know are stretched beyond capacity. For example, in 2018 we received a call from the Animal Welfare League because they were overrun with very young kittens and struggling to care for them. We travelled there and returned with 40 kittens, which were immediately placed in foster homes. Sadly, 10 of them were in such bad shape on intake that they didn’t survive. However, the other 30 were saved. In 2019, 20% of our intake came from outside of our service area (12% from Chicago and 8% from other surrounding areas). While our contractual obligations require us to take in all strays and surrenders from the City of Evanston, our shelter diversion programs, (described below) have helped us decrease our intake numbers. This allows us to use the resulting cage and kennel space to work with other organizations to serve the broader community. We feel it is important to be a part of the local rescue community. Our Executive Director serves on the Steering Committee for the Chicagoland Lifesaving Coalition. We are a Homeward Bound Partner at Chicago Animal Care and Control. Our lack of ISO capability at the shelter, however, limits our ability to pull animals from CACC to primarily situations where they can be placed immediately into foster homes. While we have not had to rely on local rescues in the past, we would call upon our network of rescue partners to assist with major hoarding cases or at times when we were at capacity. Staffing We are mainly a volunteer run organization. We have two full time staff who are funded primarily by a grant from the City of Evanston. Natan Lipton-Lubet is the office manager and also oversees the morning cat crews. He has been employed by the shelter for nearly 4 ½ years (since EASA took over shelter operations). Tanya Ohanian is the canine director and oversees everything related to dogs. She has been employed at the shelter since June of 2017. Both individuals were volunteers prior to their employment. Several key positions are staffed by long term volunteers who are also board members. Vicky Pasenko serves as the executive director of the shelter. Ms. Pasenko has volunteered at the shelter for 14 years and recently retired from her corporate job and is able to focus on the shelter full time. Nancy Maize is the feline director. Ms. Maize has been at the shelter for 5 ½ years and also recently retired, devoting full time to the shelter. Leslie O’Brad serves as feline foster coordinator. Kameron Bratt serves as canine foster coordinator. Bill Patti is the treasurer and is responsible for general financial oversight, including record keeping and reporting. He works closely with our accounting firm and their auditors to ensure we are following GAAP Page 14 of 20 A10.Page 170 of 455 standards. Brenda Irwin recently joined the board and serves as the IT director. Along with Mr. Patti she is managing the configuration and implementation of the new CRM software. There are approximately 175 volunteers who staff 14 shifts per week. Each cat shift is supervised by a volunteer cage captain and each dog shift is supervised by a volunteer kennel captain. The cage captains report to the feline director and the kennel captains report to the canine director. These positions are held by senior volunteers. Every volunteer goes through a training program and achieves certification levels required in order to be eligible to handle specific animals safely. This is a formal program with educational material, shadowing, coaching and testing prior to advancement. Following is the breakdown of tenure of our volunteers who actively work at least one shift per week: Tenure Percentage of Volunteer Team Greater than 10 years 4% 5 to 10 years 22% 2 to 5 years 34% 1 to 2 years 14% Less than one year 26% To accomplish this project we would need to increase our staff. We would contract with a veterinarian (or two) to allow for onsite veterinary care for 4 hours per day 5 days a week and weekend coverage as needed. The weekend coverage would allow for rabies observations as required. We would also add at least two staff members to our team. Both would be part time positions working from 8 am to Noon. One would oversee the volunteers in the kennel in the mornings and the other would oversee the morning cat volunteers. These two individuals would report to the canine and feline directors respectively. Integral to our planning would be the identification of funding opportunities and action plans for each of these positions. Community Programs One of the realities of operating an open admission animal shelter is that almost every animal transaction has a human component as well. Whether it is the person who suffered a house fire and faces losing their pets because they are temporarily homeless, or the person who has a terminal illness and must relinquish their pets because they can no longer care for them, or the Page 15 of 20 A10.Page 171 of 455 family who just adopted a cute pair of kittens that will brighten their life - the decisions we make and the care we provide our animals impacts humans too. We believe the best place for a pet is the loving home where they already live, so we have implemented a number of shelter diversion programs to help people keep their pets. Shelter Diversion Programs We maintain a Food Pantry where we provide dog food, cat food and cat litter for those who struggle to feed their pets. The food is donated by people in the community and we simply store it and pay it forward. We also distribute donated collars, harnesses, leashes, beds and other supplies when available. Our Custodial Program is designed to provide care when people find themselves facing an extended hospital stay, or a short term housing crisis resulting from things such as domestic violence, foreclosure, or a fire. These situations often result in the relinquishment of their pets. But through the Custodial Program we provide care for up to six weeks to allow families time to recover from an illness or secure living arrangements that will include their pets. While the animals are in our care we bring their shots up to date, provide spay/neuter surgery, and address any medical issues they might have – all free of charge . If possible, the animals are placed in foster care to avoid the stress of an extended stay in the shelter. Over the past four years 48 animals have stayed in our custodial care for a total of 2,195 days. The reunions with their families are priceless. Our Senior Safety Net Program recognizes that seniors on a fixed income may struggle with the financial strain of medical care for their companion pet. Sometimes a common illness, such as an ear infection, eye infection, or the need for thyroid medication can stretch a senior’s budget beyond their means causing them to choose between watching their animals suffer or surrendering their beloved pets. This program pays up to $500 per animal per year to cover non-catastrophic illness when the pet owner is 63 years or older. Annually EASA hosts a More Than A Shelter Clinic where we provide free rabies vaccinations and microchipping for companion pets. The ideal outcome for animals entering our shelter as lost strays is to be returned to their homes. The best and quickest way to facilitate this is for the animals to be microchipped and have a current rabies vaccination. Our Forever Foster program places senior animals or those with special medical needs into hospice foster homes where they can live out their lives in a loving environment. We cover all medical costs and provide food if necessary while the foster homes provide the love. Engaging Young People We believe that involving young people in shelter activities builds confidence, develops empathy for shelter animals, forges future animal advocates and teaches responsible pet ownership, while also building a pipeline of future volunteers and a large base of adult supporters as their parents become involved as well. We welcome high school students to volunteer as a way to broaden themselves as individuals, give back to the community and fulfill service requirements. Currently there are more than two dozen high school students volunteering on regular shifts at the shelter. We also offer two Page 16 of 20 A10.Page 172 of 455 programs for younger people. The Rescue Reader program allows children ages 4 and up, along with a parent or guardian, to come to the shelter two Saturdays a month to read to the animals. Our Junior Volunteers meet once a month in the summer to learn more about compassion and care for companion animals. Unfortunately both of these programs are very restricted because of the lack of space in the shelter causing us to turn away many young people. In a larger facility we would expand these programs to meet the pent up demand for participation. As an organization we are very active in the community. We have a presence at many local events such as the Custer Street Fair, the 4th of July Parade, outdoor concerts, and Northwestern University events. Volunteers take our animals to offsite events, almost weekly, to promote the shelter and our animals. We recently received a $1000 award from the Evanston Chamber of Commerce recognizing not-for-profit organizations for their service to the community. Project Considerations We recognize that this project would bring significant changes to our facility and would require an extensive review of current operations. Five years ago when EASA assumed responsibility for the shelter we consulted with ASPCA Field Services to help develop our sheltering practices. We are a young organization and we endeavor to continue to grow by working with industry experts and other sheltering organizations for their input and guidance. Below are factors we would include as components of our analysis and change management process: What are our key strengths? ●EASA has a strong record of maintaining “no kill” status despite being an open admission shelter that takes in all animals regardless of age, health or temperament. This includes high risk neonatal kittens and pregnant animals. . ●We have operated within the physical confines of a very small, outdated facility and have refused to allow that to be an excuse. We have managed in this environment by creative use of shelter diversion programs, extensive use of a foster home network and strict adherence to shelter protocols. ●We have a strong culture of transparency. Our statistics are published on our website for public visibility. Our volunteers are informed of successes and provided details when an animal is euthanized. This has resulted in an atmosphere of confidence and trust. ●We have a solid core of volunteers and fosters. More than 55% of our volunteers have been at the shelter for more than two years, with another 4% having been at the shelter for more than a decade. We have many long term and returning foster families. Page 17 of 20 A10.Page 173 of 455 What are the project’s major opportunities? ●We will use the time during construction to review and revise current procedures to adapt to the new facility. We will consult with professionals to ensure continued best practices in the new environment. ●We will leverage operating efficiencies afforded us in a new, modern facility. ●Having a space dedicated to medical procedures will allow us to contract with an onsite veterinarian (or two) rather than transporting animals to the veterinarian’s office for routine medical care. ●We will create a less stressful, more enriched environment for our animals and a better experience for adopters. (Showing cats for adoption in a bathroom is not the best experience a potential adopter could have). Both of these positive outcomes will help us find forever homes for our animals more quickly. ●Larger capacity and improved outflow will allow us to expand our footprint and more significantly impact the Cook County/Chicagoland area. ●We will expand current onsite community programs such as Rescue Readers and Junior Volunteers while offering new outreach programs such as educational seminars on responsible pet ownership and dog obedience and training classes. What are some of the project’s challenges? ●We need to develop actions plans for increased funding. ●We must ensure that a contractual agreement with Cook County allows us to cap intake at capacity. Best Practices and Socially Conscious Sheltering dictate the avoidance of overcrowding in the shelter. ●We will need to review our contract with the City of Evanston and amend accordingly in order to ensure equitable charges for Evanston and Cook County. ●We need to maintain our culture as we grow. We have seen other organizations struggle with this as they moved into new facilities. Conclusion In June of 2015, a small group of shelter volunteers formed the Evanston Animal Shelter Association to work with the City of Evanston to transform the municipal shelter from a high kill facility that was euthanizing nearly 50% of its dogs. Our contract followed a bitter, very public battle between the City and the previous organization that left many citizens thinking the shelter had been closed entirely and others confused about our mission. We had a huge task before us. EASA was a brand new organization with little to no experience operating an animal shelter. But we were passionate about saving animal lives and determined to succeed. Upon taking over operations we immediately revised policies and procedures to achieve the shelter's first-ever No Kill status. Our guiding principles are based upon the tenants of Socially Conscious Sheltering. We give every animal the best possible chance at a good life and when required we humanely euthanize with dignity for the life that couldn’t be saved. We recognize that animal sheltering has a strong Page 18 of 20 A10.Page 174 of 455 human component and serve the community through outreach programs, counseling and education. We pledge to always be transparent to our volunteers and the community. EASA has a proven track record of being able to think outside the box, having expanded the footprint of our tiny facility far beyond anyone’s expectations. We would welcome this opportunity to enlarge, upgrade and modernize our physical structure and be able to offer our services to more animals and an expanded human community. Page 19 of 20 A10.Page 175 of 455 Larry Suffredin Commissioner – 13th District Cook County Board of Commissioners County Building 118 N. Clark Street Room 567 Chicago, IL 60602 (312) 603-6383 (t) (312) 603-3622 (f) larry.suffredin@cookcountyil.gov www.suffredin.org District Office 2510 Green Bay Rd. Evanston, IL 60201 (847) 864-1209 (847) 864-1445 (f) Committee Chair Legislation and Intergovernmental Relations Committee Committee Member Criminal Justice Emergency Management and Regional Security Finance Sub-Committee on Litigation Health and Hospitals Human Relations Pension Transportation Veterans Workforce, Housing and Community Development Zoning and Building The 13th District includes the following communities 49th & 50th Wards of the City of Chicago, the City of Evanston and the Villages of Glencoe, Glenview, Kenilworth, Lincolnwood, Morton Grove, Niles, Skokie, Wilmette, and Winnetka Printed on Recycled Paper February 3, 2020 Dr. Thomas Wake Administrator Cook County Animal and Rabies Control 10220 South 76th Ave. Bridgeview, IL 60455 Re: Evanston Animal Shelter “A Home for Cook County’s Animals” application Dear Dr. Wake I want to express my support for Evanston Animal Shelter’s application for “A Home for Cook County’s Animals” to help shelter Cook County’s stray animals. The Evanston Animal Shelter and Adoption Center provides compassionate and humane care to Evanston’s abandoned, abused and relinquished animals and works to find them homes. Between 2016 and 2019, the Evanston Animal Shelter has taken care of over 2290 animals while posting a “Live Release Rate” of 97%. As the Cook County Commissioner for District 13, I support the intent of the Evanston Animal Shelter in obtaining grant funding to house Cook County’s animals. Sincerely, Larry Suffredin Cook County Commissioner, 13th District Page 20 of 20 A10.Page 176 of 455 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Brian Scott, Fire Chief Subject: Resolution 17-R-20, Authorizing the City Manager to Execute an Agreement With Fire Recovery USA for Emergency Billing Services Date: February 24, 2020 Recommended Action: Staff recommends City Council adoption of Resolution 17-R-20, authorizing the City Manager to execute an agreement with Fire Recovery USA for emergency billing services. Funding Source: Under the agreement Fire Recovery USA would collect a 20% portion of all monies they work to collect on the City's behalf for emergency service claims. Projected emergency incident cost recovery forecast for 2020-2022 is $75,000-$150,000 annually. This would result in a payment to Fire Recovery USA of $15,000-30,000 annually. Council Action: For Action Summary: On November 18, 2019 the Evanston City Council adopted Ordinance 150 -O-19, amending City Code Subsection 9-2-3 to add Fire Department emergency incident cost recovery fees. The billing for emergency incident recovery is far more labor intensive than EMS billing, and thus, consistent with industry standards requires higher collection fees.Once the third party company tDepartment Fire information from required the receives the full take hey responsibility for working with the insurance company to recover appropriate expenses. The Department evaluated several options for third party vendors to handle cost recovery and Fire Recovery USA provided the highest rate of reimbursement. They are the nation’s largest emergency services cost recovery company in the nation, providing services to fire departments in 41 states. Attachments: A11.Page 177 of 455 17-R-20 Authorizing City Manager to Execute Agreement with Fire Recovery USA BG Page 2 of 17 A11.Page 178 of 455 2/3/2020 17-R-20 A RESOLUTION Authorizing the City Manager to Execute an Agreement With Fire Recovery USA for Emergency Billing Services WHEREAS, the City of Evanston provides emergency services to its citizens; and WHEREAS, Fire Recovery USA, LLC provides billing services for fire departments throughout the United States in connection with motor vehicle incidents and other emergency incidents; and WHEREAS, the City seeks Fire Recovery USA’s services to assist with the billing for emergency services the City provides in connection with motor vehicle incidents and other emergency incidents; and WHEREAS, the Fire Department recommends that the City of Evanston enter into an agreement with Fire Recovery USA, to provide its billing services; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: That the City Manager is hereby authorized to sign, and the City Clerk hereby authorized to attest, on behalf of the City of Evanston, a one-year agreement with Fire Recovery USA, LLC, to provide billing services in connection with motor vehicle incidents and other emergency incidents at which the City provides Page 3 of 17 A11.Page 179 of 455 17-R-20 - 2 - emergency services. The Agreement is attached hereto as Exhibit 1 and incorporated herein by reference. SECTION 3: That this Resolution 17-R-20 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2019 Approved as to form: _______________________________ Nicholas Cummings, Deputy City Attorney Page 4 of 17 A11.Page 180 of 455 17-R-20 - 3 - EXHIBIT 1 Professional Services Agreement with Fire Recovery USA, LLC CITY OF EVANSTON PROFESSIONAL SERVICES AGREEMENT The parties referenced herein desire to enter into an agreement for professional services for billing services for the Evanston Fire Department. THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this ___ day of ________________, 20___, between the City of Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as the “City”), and FIRE RECOVERY USA, LLC, a California limited liability company (“Company”). RECITALS WHEREAS, Company engages in the business of performing billing services (“Services”) for United States Fire Departments in connection with the motor vehicle incidents and other emergency incidents at which the City provides emergency services; WHEREAS, the City seeks the services of Company to assist with the billing for services that the City provides in connection with motor vehicle incidents and other emergency incidents; and WHEREAS, Company and the City desire to enter into this Agreement to memorialize their agreements regarding the Company Services to be provided to the City. NOW THEREFORE, in consideration of the mutual representations, warranties, and covenants set forth herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Company and the City agree as follows: Page 5 of 17 A11.Page 181 of 455 17-R-20 - 4 - I. COMMENCEMENT DATE Company shall commence the Services no later than three (3) DAYS AFTER City executes and delivers this Agreement to Company. II. COMPLETION DATE Company shall complete the Services within one year of the Executed Agreement. If this Agreement provides for renewals after an initial term, no renewal shall begin until agreed to in writing by both parties prior to the completion date of this Agreement. III. PAYMENTS All company Services provided pursuant to this Agreement will be provided in accordance with the terms, including compensation mounts and schedule of remittance, set forth in the “List of Company Services,” attached hereto as Schedule A. IV. DESCRIPTION OF SERVICES Company shall perform the services (the “Services”) set forth here: Services are those as defined in Exhibit A. V. GENERAL PROVISIONS A. Services. Company shall perform the Services in a professional and workmanlike manner. All Services performed and documentation (regardless of format) provided by Company shall be in accordance with the standards of reasonable care and skill of the profession, free from errors or omissions, ambiguities, coordination problems, and other defects. Company shall take into account any and all applicable plans and/or specifications furnished by City, or by others at City’s direction or request, to Company during the term of this Agreement. All materials, buildings, structures, or equipment designed or selected by Company shall be workable and fit for the intended use thereof, and will comply with all applicable governmental requirements. Company shall require its employees working on the city’s premises to observe the working hours, rules, security regulations and holiday schedules of City while working and to perform its Services in a manner which does not unreasonably interfere with the City’s business and operations, or the business and operations of other tenants and occupants in the City which may be affected by the work relative to this Agreement. Company shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If requested by City, Company shall promptly replace any employee or agent performing the Services if, in the opinion of the City, the performance of the employee or agent is unsatisfactory. Page 6 of 17 A11.Page 182 of 455 17-R-20 - 5 - Company is responsible for conforming its final work product to generally accepted professional standards for all work performed pursuant to this Agreement. Company is an independent Company and is solely responsible for all taxes, withholdings, and other statutory or contractual obligations of any sort, including but not limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords any third-party beneficiary rights whatsoever to any non- party to this Agreement that any non-party may seek to enforce. Company acknowledges and agrees that should Company or its subcontractors provide false information, or fail to be or remain in compliance with this Agreement, the City may void this Agreement. The Company warrants and states that it has read the Contract Documents, and agrees to be bound thereby, including all performance guarantees as respects Company’s work and all indemnity and insurance requirements. The Company may, at Company’s own expense, use any employees or subcontractors as Company deems necessary to perform the services required of Company by this Agreement. Client may not control, direct, or supervise Company’s employees or subcontractors in the performance of those services. . The Company shall be responsible for the accuracy and quality of any subcontractor’s work. All subcontractor agreements shall include verbatim or by reference the provisions in this Agreement binding upon Company as to all Services provided by this Agreement, such that it is binding upon each and every subcontractor that does work or provides Services under this Agreement. The Company shall cooperate fully with the City, other City contractors, other municipalities and local government officials, public utility companies, and others, as may be directed by the City. This shall include attendance at meetings, discussions and hearings as requested by the City. This cooperation shall extend to any investigation, hearings or meetings convened or instituted by OSHA relative to this Project, as necessary. Company shall cooperate with the City in scheduling and performing its Work to avoid conflict, delay in or interference with the work of others, if any, at the Project. Except as otherwise provided herein, the nature and scope of Services specified in this Agreement may only be modified by a writing approved by both parties. This Agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties. B. Representation and Warranties. Company represents and warrants that: (1) Company possesses and will keep in force all required licenses to perform the Services, (2) the employees of Company performing the Services Page 7 of 17 A11.Page 183 of 455 17-R-20 - 6 - are fully qualified, licensed as required, and skilled to perform the Services, (3) Company represents and warrants to the City that, at all times during the term of this Agreement, Company is a limited liability company duly organized, validly existing and in good standing under the laws of the State of California. The City represents and warrants to Company that, at all times during the term of this Agreement, the City has an organized fire department established pursuant to the laws and ordinances of the state in which the City is located. C. Termination. City may, at any time, with or without cause, terminate this Agreement upon thirty (30) days written notice to Company. If the City terminates this agreement, the City will make payment to Company for Services performed prior to termination. Payments made by the City pursuant to this Agreement are subject to sufficient appropriations made by the City of Evanston City Council. In the event of termination resulting from non-appropriation or insufficient appropriation by the City Council, the City’s obligations hereunder shall cease and there shall be no penalty or further payment required. In the event of an emergency or threat to the life, safety or welfare of the citizens of the City, the City shall have the right terminate this Agreement without prior written notice. Within thirty (30) days of termination of this Agreement, the Company shall turn over to the City any documents, drafts, and materials, including but not limited to, outstanding work product, data, studies, test results, source documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets, technical specifications and calculations, and any other such items specifically identified by the City related to the Services herein. D. Independent Company. Company’s status shall be that of an independent Company and not that of a servant, agent, or employee of City. Company shall not hold Company out, nor claim to be acting, as a servant, agent or employee of City. Company is not authorized to, and shall not, make or undertake any agreement, understanding, waiver or representation on behalf of City. Company shall at its own expense comply with all applicable workers compensation, unemployment insurance, employer’s liability, tax withholding, minimum wage and hour, and other federal, state, county and municipal laws, ordinances, rules, regulations and orders. Company agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA), and as the same may be amended from time to time, applicable state and municipal safety and health laws and all regulations pursuant thereto. E. Conflict of Interest. Company represents and warrants that no prior or present services provided by Company to third parties conflict with the interests of City in respect to the Services being provided hereunder except as shall have been expressly disclosed in writing by Company to City and consented to in writing to City. F. Ownership of Documents and Other Materials. All originals, duplicates and negatives of all plans, drawings, reports, photographs, charts, programs, Page 8 of 17 A11.Page 184 of 455 17-R-20 - 7 - models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and other documents or materials required to be furnished by Company hereunder, including drafts and reproduction copies thereof, shall be and remain the exclusive property of City, and City shall have the unlimited right to publish and use all or any part of the same without payment of any additional royalty, charge, or other compensation to Company. Upon the termination of this Agreement, or upon request of City, during any stage of the Services, Company shall promptly deliver all such materials to City. Company shall not publish, transfer, license or, except in connection with carrying out obligations under this Agreement, use or reuse all or any part of such reports and other documents, including working pages, without the prior written approval of City, provided, however, that Company may retain copies of the same for Company’s own general reference. G. Payment. All company Services provided pursuant to this Agreement will be provided in accordance with the terms, including compensation mounts and schedule of remittance, set forth in the “List of Company Services,” attached hereto as Schedule A. H. Right to Audit. Company shall for a period of three years following performance of the Services, keep and make available for the inspection, examination and audit by City or City’s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Company, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Company is found to have been overstated, Company shall provide City an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for and in connection with the audit respecting such invoice. I. Indemnity. Company shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Company or Company’s subcontractors, employees, agents or subcontractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of Page 9 of 17 A11.Page 185 of 455 17-R-20 - 8 - their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Company shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1- 101 et seq. At the City Corporation Counsel’s option, Company must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Company of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Agreement by Company must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the extent permissible by law, Company waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Company that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Company shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its subcontractors’ work. Acceptance of the work by the City will not relieve the Company of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section shall survive completion, expiration, or termination of this Agreement. J. Insurance. Company shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Company, and insuring Company against claims which may arise out of or result from Company’s performance or failure to perform the Services hereunder: (1) worker’s compensation in statutory limits and employer’s liability insurance in the amount of at least $500,000, (2) comprehensive general liability coverage, and designating City as additional insured for not less than $1,000,000 combined single limit for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile liability insurance covering owned, non-owned and leased vehicles for not less than $1,000,000 combined single limit for bodily Page 10 of 17 A11.Page 186 of 455 17-R-20 - 9 - injury, death or property damage, per occurrence, and (4) errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least $1,000,000. Company shall give to the City certificates of insurance for all Services done pursuant to this Agreement before Company performs any Services, and, if requested by City, certified copies of the policies of insurance evidencing the coverage and amounts set forth in this Section. The City may also require Company to provide copies of the Additional Insured Endorsement to said policy(ies) which name the City as an Additional Insured for all of Company’s Services and work under this Agreement. Any limitations or modification on the certificate of insurance issued to the City in compliance with this Section that conflict with the provisions of this Section shall have no force and effect. Company’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. Company understands that the acceptance of certificates, policies and any other documents by the City in no way releases the Company and its subcontractors from the requirements set forth herein. Company expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial general liability insurance policy as respects the City. In the event Company fails to purchase or procure insurance as required above, the parties expressly agree that Company shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law or in equity, against Company. Company acknowledges and agrees that if it fails to comply with all requirements of this Section, that the City may void this Agreement. K. Confidentiality. In connection with this Agreement, City may provide Company with information to enable Company to render the Services hereunder, or Company may develop confidential information obtained while delivering the Services from participants, any confidential personal information from the participants will not be shared with the City. Company agrees (i) to treat, and to obligate Company’s employees to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Company may make for City to any person, firm or corporation or use the same in any manner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by Company on a confidential basis from any third party unless Company shall have first received written permission from such third party to disclose such information. Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Page 11 of 17 A11.Page 187 of 455 17-R-20 - 10 - Information Act request that calls for records within the Company’s control, the Company shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Company shall cooperate to determine what records are subject to such a request and whether or not any exemptions to the disclosure of such records, or part thereof, is applicable. Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records which Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section. L. Use of City’s Name or Picture of Property. Company shall not in the course of performance of this Agreement or thereafter use or permit the use of City’s name nor the name of any affiliate of City, nor any picture of or reference to its Services in any advertising, promotional or other materials prepared by or on behalf of Company, nor disclose or transmit the same to any other party. M. Assignments or Subcontracts. Company may, at Company’s own expense, use any employees or subcontractors as Company deems necessary to perform the services required of Company by this Agreement. Client may not control, direct, or supervise Company’s employees or subcontractors in the performance of those services. N. Compliance with Applicable Statutes, Ordinances and Regulations. In performing the Services, Company shall comply with all applicable federal, state, county, and municipal statutes, ordinances and regulations, at Company’s sole cost and expense, except to the extent expressly provided to the contrary herein. Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its own expense, criminal and driver history background checks of Company’s officers, employees, subcontractors, or agents. Company shall immediately reassign any such individual who in the opinion of the City does not pass the background check. O. Liens and Encumbrances. Company, for itself, and on behalf of all subcontractors, suppliers, materialmen and others claiming by, through or under Company, hereby waives and releases any and all statutory or common law mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon City property or any improvements thereon in connection with any Services performed under or in connection with this Agreement. Company further agrees, as and to the extent of payment made hereunder, to execute a sworn affidavit respecting the payment and lien releases of all subcontractors, suppliers and materialmen, and a release of lien respecting the Services at such time or times and in such form as may be reasonably requested by City. Company shall protect City from all liens for labor performed, material supplied or used by Company and/or any other person in connection with the Services undertaken by Page 12 of 17 A11.Page 188 of 455 17-R-20 - 11 - Company hereunder, and shall not at any time suffer or permit any lien or attachment or encumbrance to be imposed by any subcontractor, supplier or materialmen, or other person, firm or corporation, upon City property or any improvements thereon, by reason or any claim or demand against Company or otherwise in connection with the Services. P. Notices. Every notice or other communication to be given by either party to the other with respect to this Agreement, shall be in writing and shall not be effective for any purpose unless the same shall be served personally or by United States certified or registered mail, postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing Division and to Company at the address first above set forth, or at such other address or addresses as City or Company may from time to time designate by notice given as above provided. Q. Attorney’s Fees. In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Company, or arising out of a breach of this Agreement by Company, the City shall recover from the Company as part of the judgment against Company, its attorneys’ fees and costs incurred in each and every such action, suit, or other proceeding. R. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall in no way constitute a waiver by City of any contractual right hereunder, unless such waiver is in writing and signed by City. S. Severability. In the event that any provision of this Agreement should be held void, or unenforceable, the remaining portions hereof shall remain in full force and effect. T. Choice of Law. The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration to resolve any dispute under this Agreement. The City does not waive tort immunity by entering into this Agreement. U. Time. Company agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement. Company shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City. V. Survival. Except as expressly provided to the contrary herein, all provisions of this Agreement shall survive all performances hereunder including the termination of the Company. Page 13 of 17 A11.Page 189 of 455 17-R-20 - 12 - VI. EQUAL EMPLOYMENT OPPORTUNITY In the event of the Company’s noncompliance with any provision of Section 1-12- 5 of the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the Company may be declared nonresponsible and therefore ineligible for future contracts or subcontracts with the City, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of the contract, the Company agrees as follows: A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impair ability to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. Company shall comply with all requirements of City of Evanston Code Section 1-12-5. B. That, in all solicitations or advertisements for employees placed by it on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VII. SEXUAL HARASSMENT POLICY The Company certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2- 105 et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following information: A. The illegality of sexual harassment; B. The definition of sexual harassment under State law; C. A description of sexual harassment utilizing examples; D. The Company’s internal complaint process including penalties; E. Legal recourse, investigation and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission, and directions on how to contact both; and F. Protection against retaliation as provided to the Department of Human Rights. Page 14 of 17 A11.Page 190 of 455 17-R-20 - 13 - VIII. COMPANY CERTIFICATIONS A. Company acknowledges and agrees that should Company or its subcontractor provide false information, or fail to be or remain in compliance with the Agreement, the City may void this Agreement. B. Company certifies that it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in performance under this Agreement. C. If Company, or any officer, director, partner, or other managerial agent of Company, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Company certifies at least five years have passed since the date of the conviction. D. Company certifies that it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any State in the U.S., nor made any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-4). E. In accordance with the Steel Products Procurement Act, Company certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the U.S. unless the City grants an exemption. F. Company certifies that it is properly formed and existing legal entity, and as applicable, has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. G. Company certifies that it is not delinquent in the payment of any fees, fines, damages, or debts to the City of Evanston. IX. INTEGRATION This Agreement, together with Exhibits A, B, and C sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel regarding the terms therein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferentem shall not apply. Page 15 of 17 A11.Page 191 of 455 17-R-20 - 14 - In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement shall control over the Exhibits. In no event shall any proposal or contract form submitted by Company be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herein as an Addendum, and in such event, only the portions of such proposal or contract form consistent with this Agreement and Exhibits hereto shall be part hereof. IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month and year first above written. COMPANY: CITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON, IL 60201 By ________________________ By:________________________ Its: ________________________ Its: City Manager FEIN Number: 26-2305306 Date: _____________________ Date: _______________________ Page 16 of 17 A11.Page 192 of 455 17-R-20 - 15 - SCHEDULE A LIST OF COMPANY SERVCES 1. Company agrees to bill the responsible party on the Client’s behalf for services provided/rendered during motor vehicle incidents and other emergency incidents. The Mitigation Rates lists in Exhibit A will increase by 1.5% annually or based on the annual percentage increase in the Consumer Price Index (CPI), as developed by the Bureau of Labor Statistics of the U.S. Department of Labor, whichever is more. Rate adjustments will occur on the anniversary date of this ordinance/resolution to keep the fire department's cost recovery program in conformity with increasing operating expenses. 2. Company will provide, as a normal matter of business; entry of claims and submission to the responsible party, collections of monies deemed due to the Client, payments of the agreed upon percentage of said monies to Client, and reporting of progress. 3. Company agrees to bill to the best of its ability all claims provided to Company by the Client. 4. Company will not begin litigation against a person, entity, or insurance carrier without prior written approval by the Client. 5. Company agrees to reimburse Client a portion of the monies collected at a rate of 80% (eighty-percent) of the total monies collected on the Client’s claims. Total monies collected will be net, after any credit card processing fees (charged at 4%) or any collection agency fees. If Client submits a claim to Company and later wants to cancel the claim, Client may be subject to a billing fee. If Client agrees to submit a claim to Company’s collection agency and later wants to remove it from collection status, Client may be subject to a fee of up to 35% of the amount of the claim to compensate for efforts made to collect the claim. 6. Company agrees to pay these monies collected to the Client on a monthly basis, within seven (7) working days after the close and accounting of the monthly billing cycle. 7. Company agrees to make available reports via a password protected website to the Client which detail billable claims outstanding (which are claims submitted, but not yet completed) and claims completed in the prior billing cycle. 8. Company will not be responsible for, nor accept any liability for, any erroneous, invalid, or illegal procedure codes or claims submitted to Company by the Client on the Run Sheets Page 17 of 17 A11.Page 193 of 455 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sat Nagar, Senior Project Manager CC: David Stoneback, Public Works Agency Director, Lara Biggs, City Engineer Subject: Resolution 18-R-20, Authorizing the City Manager to Commit Matching Funds for Participation with the Illinois Department of Transportation for the Howard Street Resurfacing and other Capital Improvements Projects and to Sign Amendments to the Project Scope Date: February 24, 2020 Recommended Action: Staff recommends adoption of Resolution 18-R-20, Authorizing the City Manager to Commit Matching Funds for Participation with the Illinois Department of Transportation for the Howard Street Resurfacing and other Capital Improvements Projects and to Sign Amendments to the Project Scope Funding Source: Funding will be provided as follows: $898,000 in 2020 General Obligation Bond funds; $1,691,384 in 2021 General Obligation Bond funds; $1,518,487 from the Wat er Fund; $535,275 from the Sewer Fund; $6,556,874 in federal Surface Transportation Program grant funds; and $250,000 from the City of Chicago transferred directly to the City of Evanston. Council Action: For Action Summary: Howard Street is a major arterial street running east-west with the City of Evanston on the north side and the City of Chicago on the south side. Both Evanston and Chicago have jurisdiction on Howard Street, with Evanston owning the northernmost 60% of th e right-of- way. The Howard Street corridor is adjacent to commercial and residential areas and has considerable pedestrian, bike, bus and vehicular traffic. This project includes the following scope of work: 1. Reconstruction / Resurfacing of Howard Street A12.Page 194 of 455 2. On-street bike lane from Ridge to Asbury and shared bike route from Asbury to Target Access Drive 3. Traffic signal modernization at the following intersections: o Howard Street & Custer Avenue o Howard Street & Dodge Avenue o Traffic signal upgrade at Asbury & Ridge (pedestrian push buttons including phasing changes) 4. Street light upgrade for the entire project length (Target Access Drive to Callan Avenue) 5. Fiber optic cable installation and security improvements along the Howard Street Corridor 6. Streetscape improvements & upgrade along the corridor 7. Pedestrian crossing bump-outs along the corridor 8. Water main improvements on Howard Street, Asbury to Ridge & Target Access Drive to Dodge 9. Sewer improvements throughout project area The project is scheduled for an IDOT letting in March 2020, and construction is expected to start in first week of July 2020. Analysis: This project is receiving federal funding from the Surface Transportation Program (STP); therefore, IDOT is responsible to advertise the bid and manage the construction project. In order for this to occur, the City has to execute the Local Agency Resolution with funding commitments for local funding match. In addition, the City of Evanston and the City of Chicago have partnered on this project so that the entire width of Howard Street can be improved in a consistent manner. However, the City of Evanston is the lead agency, and is responsible for administering the construction and engineering for the project. City Council approved an Intergovernmental Agreement (IGA) with City of Chicago and the executed IGA has been submitted to IDOT. On 11/25/19, the City Council approved a similar resolution 119 -R-19. However, IDOT has requested specific language be utilized regarding the commitment of City funds. Resolution 18-R-20 contains the specific language requested by IDOT. Legislative History: On 3/13/17, the City Council approved award of the Phase I Engineering contract to Christopher B. Burke Engineering. On 8/13/18, the City Council approved award of the Phase II Engineering contract to Christopher B. Burke Engineering. On 11/25/2019, the City Council approved the Local Public Agency Funding Agreement & IGA with City of Chicago On 01/13/2020, the City Council approved the Construction Engineering Services contract with IDOT and Christopher Burke Engineering Attachments: Resolution 18 -R-20 Page 2 of 4 A12.Page 195 of 455 2/14/2020 18-R-20 A RESOLUTION Authorizing the City Manager to Commit Matching Funds for Participation with the Illinois Department of Transportation for the Howard Street Resurfacing and other Capital Improvements Projects and to Sign Amendments to the Project Scope WHEREAS, the City of Evanston City Council previously approved Resolution 119-R-19 authorizing the City Manager to enter into a Local Agency Agreement for Federal Participation with the Illinois Department of Transportation and an Intergovernmental Agreement with Chicago to fund and complete improvements on Howard Street between Dodge Avenue/California and Custer Avenue/Damen Avenue that include: roadway resurfacing, curb and gutter removal and replacement, traffic signal improvements, and streetscape improvements including lighting, pavers, and landscaping, hereinafter referred to as the “Project”; and WHEREAS, the City of Chicago, and the City of Evanston seek to expand the scope of the Project to improve Howard Street between Sacramento Avenue and Callan Avenue / Winchester Avenue; and WHEREAS, the Project is identified as IDOT State Section Number: 17- 00281-00-RS, State Job Number: C-91-188-18, and Federal Project Number: CJ5G(950); and WHEREAS, the cost of the Project has necessitated the use of federal funds; and WHEREAS, the federal fund source requires a match of funds by the City of Evanston; and Page 3 of 4 A12.Page 196 of 455 18-R-20 ~2~ WHEREAS, Resolution 119-R-19 omitted authorization for the City Manager to commit matching funds for the completion of the Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is authorized to allocate four million eight hundred ninety three thousand one hundred twenty-six dollars ($4,893,126.00), or as much may be needed to match federal funds in the completion of the Project. SECTION 2: The City Manager is hereby authorized and directed to negotiate any amendments to the agreements approved in 119-R-19 as she may determine to be in the best interests of the City, including any agreement documenting the expanded scope of the Project. SECTION 3: The Clerk is hereby directed to transmit five certified copies of this resolution to the Illinois Department of Transportation through the Division of Transportation. SECTION 4: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Adopted: __________________, 2019 Approved as to form: _______________________________ Deputy City Attorney Page 4 of 4 A12.Page 197 of 455 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sat Nagar, Senior Project Manager CC: David Stoneback, Public Works Agency Director; Lara Biggs, Bureau Chief - Capital Planning/City Engineer Subject: Resolution 19-R-20, Authorizing the City Manager to Sign an Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code for Improvements to Various Evanston Streets Date: February 24, 2020 Recommended Action: Staff recommends City Council adoption of Resolution 19-R-20, Authorizing the City Manager to Sign an Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code for Improvements to Various Evanston Streets. Funding Source: Funding will be provided from the Motor Fuel Tax Fund, which has a total FY 2020 budget of $3,232,400. (Account improvements street for allocated fund this of $1,400,000 is 200.40.5100.65515 – 420007). Council Action: For Action Summary: The City’s street resurfacing program is funded through the MFT Fund and through the Capital Improvement (CIP) Fund. It is proposed that thirteen street segments be improved in FY 2020 through the use of the MFT Fund. The proposed contract work consists of curb replacement as needed, ADA sidewalk ramp replacement, grinding/milling of the existing street surface, street base repairs, adjustment of drainage/utility structures, asphalt street paving and related incidental construction. The Capital Planning & Engineering Bureau staff has completed the design of these street resurfacing projects. Staff is also proposing to use the MFT Funds for asphalt surface patching on Elgin Road from Benson Avenue to Orrington Avenue and on Orrington Avenue from Davis Street to Clark Street as needed. This resolution is an annual occurrence required by IDOT to initiate the use funds for an MFT funded project. A13.Page 198 of 455 The streets included in the 2020 MFT Street Resurfacing project are listed below. If City Council approves this resolution, staff will bid the MFT Street Resurfacing Project and bring back a recommendation to award the construction contract in May 2020. It is anticipated that construction will begin in June 2020. Attachments: Resolution 19-R-20 Authorizing City Manager to Sign IDOT Resolution for Improvements to Evanston Streets 2020 MFT projects location map Page 2 of 9 A13.Page 199 of 455 2/10/2020 19-R-20 A RESOLUTION Authorizing the City Manager to Sign an Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code for Improvements to Various Evanston Streets WHEREAS, in order to facilitate the free flow of traffic and insure safety to the motoring public, the City of Evanston and the Illinois Department of Transportation (“IDOT”), are desirous of entering into an Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code, a copy of which is attached hereto and incorporated herein as Exhibit 1, for improvements to various streets within the City of Evanston; and WHEREAS, said roadway improvements consist of curb replacement, base repair, drainage/utility structure adjustment, asphalt grinding, and resurfacing the street with necessary incidental construction of various streets as per the attached list ; and two inch (2”) asphalt surface patching on Elgin Road and Orrington Avenue (t he “Street Improvements”); and WHEREAS, it is necessary for the City Manager to execute the IDOT Resolution for Improvement Under the Illinois Highway Code , allocating a portion of the City’s Motor Fuel Tax funds in the principal amount of One Million Four Hundred Thousand and no/100 Dollars ($1,400,000.00) to pay for said Street Improvements; and WHEREAS, the City Council has determined that it is in the best interests of the City to execute the aforementioned resolution for certain Street Improvements, Page 3 of 9 A13.Page 200 of 455 19-R-20 ~2~ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized to sign and the City Clerk is hereby authorized to attest to the Resolution for Improvement under the Illinois Highway Code between the City of Evanston and IDOT, attached hereto as Exhibit 1. SECTION 2: The City Manager is also authorized and directed to negotiate any additional conditions with IDOT for the City roadway construction using the City’s Motor Fuel Tax Funds. SECTION 3: That this Resolution 19-R-20 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Adopted: __________________, 2020 Approved as to form: _______________________________ Nicholas Cummings, Deputy City Attorney Page 4 of 9 A13.Page 201 of 455 19-R-20 ~3~ EXHIBIT 1 Resolution for Improvement Under the Illinois Highway Code Page 5 of 9 A13.Page 202 of 455 Page 6 of 9A13.Page 203 of 455 Page 7 of 9A13.Page 204 of 455 Page 8 of 9A13.Page 205 of 455 NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGANMcCORMICK BLVDS H E R I DAN R DPARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVESHERIDAN PL RIDGE CTG REE N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O PL A R A V E GREY AVEHARRISON ST PRAIRIE AVE REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS ST MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HO WARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LY ONS ST FOWLER AVECLARK ST DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH ST CRAIN S T DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST R OS LYN PL E A ST R AILR O A D A V E FLORENCE AVEBENSON AVESHERMAN PLCULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRIDGE ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAU TOBAR N PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BR ADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIE L PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSO N STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST STEWART AVEMARCY AVEWELLINGTON CTCLEVE LAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNO X CIRHILLSIDE LN TRINITY CT SHERI DAN SQEDGEMERE CTG REE N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHUR CH ST HARTZELL ST PR AIRIE A V E DODGE AVEOA KTO N ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROV E ST FOSTE R ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVETH A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLORLIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HI NMAN AVESEWARD ST WESLEY AVECENTRAL ST KEENEY ST RI DGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD S TDARROW AVEGREY AVEPARK PL NO YES S T LAKE ST THAYER ST WASHINGTON S T LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGIN RD ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERI DAN RDSHERIDAN RD DEMPSTE R S T GREY AVELEE ST SIMPSON ST CHI CAGO AVECHI CAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE ST ELGIN RD FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFORD S T GRE ENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORM ICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVENOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES G L E N V IE W R D PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL A R TSC IR C LE D RORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASH INGTON ST NORTHWESTERNPL DRYDEN PL 700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 170035002600170018009001900900210023002100400380037002020 MFT projects map 2020 MFT Street Resurfacing Projects City of Evanston Public Works Agency This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. ´ MFT Street Resurfacing MFT Street Patching Main Road Local Street Railroad Alley Outline Water City Boundary 0 0.25 0.5 0.75 10.125 Miles Date:2/5/2020 Page 9 of 9 A13.Page 206 of 455 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sat Nagar, Senior Project Manager Subject: Resolution 20-R-20, Authorizing the City Manager to Submit an Application for Surface Transportation Program Funds From the North Shore Council of Mayors for Green Bay Road Improvements from McCormick Boulevard to Isabella Street Date: February 24, 2020 Recommended Action: Staff recommends City Council adoption of Resolution 20-R-20, Authorizing the City Manager to Submit an Application for Surface Transportation Program Funds From the North Shore Council of Mayors for Green Bay Road Improvements from McCormick Boulevard to Isabella Street. Funding Source: The Surface Transportation Program funds 70% of the engineering and construction project cost, and the remaining 30% of the funding must be provided by the local municipality. For this project, the total remaining engineering and construction costs are estimated at $4,986,700. Of this, the City of Evanston will be responsible for $1,495,990, which will need to be budgeted in future years in the Capital Improvement Fund. Council Action: For Action Summary: The Surface Transportation Program (STP) is a federally funded progra m administered by the North Shore Council of Mayors. This program is designed to support local governments to enhance the regional transportation system, encourage more livable communities, and implement improvements to the local transportation network. On 10/14/19, the City Council awarded a contract to Kimley -Horn & Associates to complete the Phase I Engineering for this project. Submission of a Phase I Engineering report to the Illinois Department of Transportation for review and approval is a requirement to apply for this grant. A14.Page 207 of 455 The proposed scope of work for this project will consists of the rehabilitation of Green Bay Road Corridor from McCormick Blvd. to Isabella Street for a total distance of approximately one mile. The work will include the following items: • Roadway rehabilitation • Traffic signal modernization • Streetlight improvements • Streetscape improvements • Pedestrian safety enhancements • Accessibility improvements at Lincoln, Central, Livingston & Isabella Street intersections • Sidewalk reconstruction along Central Street west of Green Bay Road and at the intersection of Central/Broadway/Poplar. Additional Funding Required: In addition to the funding commitment for this grant, there are other costs associated with this project as follows: Item Funding Source Estimated Cost Schedule Phase I Engineering 2019 General Obligation Bonds $327,671 Approved 10/14/19 Water Main Replacement – Green Bay Road, Lincoln to Central Water Fund $820,000 2023 Attachments: Resolution 20-R-20 for STP funds GBR_LocationMap Page 2 of 5 A14.Page 208 of 455 2/10/2020 20-R-20 A RESOLUTION Authorizing the City Manager to Submit an Application for Surface Transportation Program Funds From the North Shore Council of Mayors for Green Bay Road Improvements from McCormick Boulevard to Isabella Street WHEREAS, the Surface Transportation Program (“STP”) program is a federal program operated by the North Shore Council of Mayors in partnership with local governments designed to enhance the transportation system and encourage more livable communities; and WHEREAS, STP funding can be requested to support projects that will improve transportation connectivity for multi modal users such as cars, bike, buses, and pedestrians; and WHEREAS, the STP program funds seventy percent (70%) of the subject project cost and the remaining thirty percent (30%) must be matched by the respective program participant for the payment of engineering and construction costs; and WHEREAS, the City is preparing an STP application for the Green Bay Road Improvement Project from McCormick Boulevard to Isabella Street (hereinafter referred to as the “Project”), and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: Page 3 of 5 A14.Page 209 of 455 20-R-20 ~2~ SECTION 1: The City Manager is hereby authorized to submit the STP Application for federal funds to the North Shore Council of Mayors and the City Clerk is hereby authorized and directed to attest, on behalf of the City of Evanston. SECTION 2: The City Manager is also authorized and directed to negotiate any additional conditions of the application as may be determined to be in the best interests of the City. SECTION 3: That this Resolution 20-R-20 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Adopted: __________________, 2020 Approved as to form: _______________________________ Nicholas Cummings, Deputy City Attorney Page 4 of 5 A14.Page 210 of 455 LOCATION MAP Signalized Intersection Page 5 of 5 A14.Page 211 of 455 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Christopher Venatta, Senior Project Manager CC: David Stoneback, Public Works Agency Director; Lara Biggs, P.E., Bureau Chief - Capital Planning / City Engineer Subject: Resolution 21-R-20, Lovelace Park Illinois Bicycle Path Grant Application Date: February 24, 2020 Recommended Action: Staff recommends approval of Resolution 21-R-20, authorizing the City Manager to submit a Grant Application for state funding through the Illinois Bicycle Path Grant Program to the Illinois Department of Natural Resources (IDNR) for the Lovelace Park Bike Path Renovation Project. Funding Source: If awarded, funding for this project will be as follows: $50,000 from 2020 GO Bond (Account Number 415.40.4120.65515-520006), $150,000 from 2020 Good Neighbor Fund (Account Number 415.40.4219.65515-520006), and $200,000 from the IDNR grant. Council Action: For Action Summary: The Illinois Bicycle Path Grant Program provides municipalities and park districts with up to 50% matching funds up to a maximum of $200,000 to develop or renovate bicycle paths. Grant applications for the 2021 cycle are due to the IDNR on or before March 2, 2020. Gran t awards are typically announced in the summer following submission. Grant associated improvements must be completed within two years of grant award. In order to make a recommendation for a specific project for grant application, staff reviews a list of highest priority projects, which are generally identified to address safety and/or maintenance problems. These projects are reviewed based on the stated grant evaluation criteria as well as past verbal feedback received from IDNR staff as to which project s are considered most favorably. Located north of Park Place and west of Gross Point Road, staff A15.Page 212 of 455 has identified Lovelace Park as a good candidate for this grant program. It has an existing bicycle path that is in need of repair and also meets the property ownership requirements of the grant. The submitted project must be owned by the City or have a 25 -year lease at the time of submission. If approved by Council, the 2021 CIP will identify $200,000 in funding as the City’s match to renovate the bicycle path at Lovelace Park. The City will also agree to adequately operate and maintain the site for a duration of 20 years. Therefore, staff recommends approval of Resolution 21-R-20 authorizing the City Manager to sign the Illinois Bicycle Path Grant application’s Resolution of Authorization. Attachments: Resolution 21-R-20 Grant Agreement Application Lovelace Park Page 2 of 4 A15.Page 213 of 455 2/24/2020 21-R-20 A RESOLUTION Authorizing the City Manager to Submit a Grant Application for State Funding through the Illinois Bicycle Path Grant Program WHEREAS, the City of Evanston owns property north of Park Place and west of Gross Point Road; and WHEREAS, the subject property is a 17.9 acre park commonly referred to as “Lovelace Park”; and WHEREAS, Lovelace Park contains a half mile bicycle path which needs significant renovations and/or replacement to bring the park back to a high quality standard for users of Lovelace Park (the “Project”) for a total project cost of $400,000; and WHEREAS, the City of Evanston wishes to apply for state funds through the Illinois Bicycle Path Grant Program, which would provide fifty percent (50%) of the funding, two hundred thousand dollars ($200,000), necessary for this Project and therefore the City portion of funding is also two hundred thousand dollars ($200,000); and WHEREAS, the City Council of the City of Evanston has determined it is in the best interests of the City to apply for the Illinois Bicycle Path Grant for state funding to fulfill the aforementioned Project goal, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: Page 3 of 4 A15.Page 214 of 455 21-R-20 ~2~ SECTION 1: The City Manager is hereby authorized to sign and submit all necessary application documents for the Illinois Bicycle Path Grant Program to fund the Lovelace Park Bike Path Renovation Project. SECTION 2: The City Manager is also authorized and directed to negotiate and execute any additional documents required for the grant application as he may determine to be in the best interests of the City. SECTION 3: That this Resolution 21-R-20 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Adopted: __________________, 2020 Approved as to form: _______________________________ Nicholas Cummings, Deputy City Attorney Page 4 of 4 A15.Page 215 of 455 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Luke Stowe, Interim Administrative Services Director CC: Michael Rivera, Interim Parking Division Manager Subject: Ordinance 19-O-20, Amending Title 10, Chapter 11, Section 10 “Limited Parking” and Section 12 “Parking Zones” Amending Parking on Central Street and Hurd Avenue Date: February 24, 2020 Recommended Action: The Transportation & Parking Committee and staff, pursuant to Alderman Suffredin’s request, recommends City Council adoption of Ordinance 19-O-20, amending Title 10, Chapter 11, Section 10 (Limited Parking) and Section 12 (Parking Zones) of the City Code for portions of Hurd Avenue and Central Street to allow for four (4) hour parking. Hurd Avenue parking will remain free, and Central Street from Hurd Avenue to Central Park Avenue will be amended to allow for four (4) hour paid parking. This item was held by Alderman Suffredin at the February 10, 2020 Administration and Public Works Committee ("APW") meeting. Alderman Suffredin requests the item now be tabled at the February 24, 2020 APW meeting until after the Parking Study has been completed in September 2020. Council Action: For Introduction Summary: Alderman Suffredin discussed the needs of the businesses along western Central Street with Interim Parking Manager Michael Rivera. By amending the streets to allow for all day 4 hour parking, customers will have a longer time to enjoy the services of the nearby businesses, and still allow turnover. Hurd Avenue is currently a 2 hour limit, and will be updated to allow for a 4 hour parking. Central Street west to Central Park Avenue currently allows for 2 hour paid parking from 8:00 am until 5:00 pm and 4 hour parking from 5:00 pm to 9:00 pm. in the City Code, but in reality Central Street only has parking meters east to Hurd Avenue. Pursuant to the request at Transportation & Parking Committee, Central Street from Hurd Avenue west to Central Park A16.Page 216 of 455 Avenue will now allow for 4 hour paid parking and be updated in the City Code to reflect the same. Legislative History: Transportation & Parking Committee approved on February 21, 2020 with amendments to Central Street west of Hurd Avenue. The item was he ld by Alderman Suffredin at the February 10, 2020 Administration and Public Works Committee meeting. Attachments: Ordinance 19-O-20 Amending Title 10, Chapter 11, Sections 10 and 12 Page 2 of 6 A16.Page 217 of 455 1/7/2020 1/24/2020 19-O -20 AN ORDINANCE Amending Title 10, Chapter 11, Section 10 “Limited Parking” and Section 12 “Parking Zones” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Schedule X(C) of Section 10-11-10, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: SCHEDULE X (C): TWO -HOUR LIMITED PARKING (C) No person shall park a motor vehicle for a period of time longer than two (2) hours between the hours of nine o'clock (9:00) A.M. and six o'clock (6:00) P.M. on any day except Sunday and national holidays upon the following streets or portions thereof: Hurd Avenue Both sides, alley south of Central Street to alley north of Central Street SECTION 2: City Code Section 10-11-10, of the Evanston City Code of 2012, as amended, is hereby further amended to add Schedule X(C)(1) and read as follows: Page 3 of 6 A16.Page 218 of 455 19-O-20 ~2~ SCHEDULE X (C)(1): FOUR-HOUR LIMITED PARKING (C)(1) No person shall park a motor vehicle for a period of time longer than four (4) hours between the hours of nine o'clock (9:00) A.M. and six o'clock (6:00) P.M. on any day except Sunday and national holidays upon the following streets or portions thereof: Hurd Avenue Both sides, First alley south of Central Street to First alley north of Central Street SECTION 3: City Code Section 10-11-12(B), of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (B) Four (4) hour maximum parking limit at a rate of one dollar and fifty cents ($1.50) per hour, effective March 1, 2019 through December 31, 2019 and commencing on January 1, 2020, the rate will be two dollars ($2.00) per hour, between the hours of eight o’clock (8:00) A.M. to nine o’clock (9:00) P.M. Mond ay through Saturday: SCHEDULE XII (B): Street Name Side Of Street Block Or Blocks Central Street Both Hurd Avenue to Central Park Avenue SECTION 4: City Code Section 10-11-12(C), of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (C) Two (2) hour maximum parking limit at rate of one dollar and fifty cents ($1.50) per hour, effective March 1, 2019 through December 31, 2019 and commencing on January 1, 2020, the rate will be two dollars ($2.00) per hour, between the hours of eight o’clock (8:00) A.M. to nine o’clock (9:00) P.M. Monday through Saturday: Page 4 of 6 A16.Page 219 of 455 19-O-20 ~3~ SCHEDULE XII (C): Street Name Side Of Street Block Or Blocks Central Street Both Ewing to Central Park Hurd Avenue SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. Page 5 of 6 A16.Page 220 of 455 19-O-20 ~4~ Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Deputy City Attorney Page 6 of 6 A16.Page 221 of 455 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Christopher Venatta, Senior Project Manager CC: David Stoneback, Public Works Agency Director; Lara Biggs, P.E., Bureau Chief - Capital Planning / City Engineer Subject: Ordinance 21-O-20, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1525 Date: February 24, 2020 Recommended Action: Staff recommends City Council adoption of Ordinance 21-O-20, allowing the construction of a local improvement known as Evanston Special Assessment No. 1525, the alley north of Central Street and east of Ridge Avenue through the Special Assessment Process. Funding Source: Funding will be from the Capital Improvement Program (CIP) 2020 General Obligation Bonds (Account 415.40.4120.65515 – 420002), in the amount of $250,000; and the Special Assessment Funds (Account 420.40.6000.65515 – 420002), in the amount of $293,720. Council Action: For Introduction Summary: The alley paving project was initiated by a petition from the property owners adjacent to this alley. The petition contained signatures of 54.95% of the abutting property owners showing support of the project. The petition was accepted by the Board of Local Improvements (BLI) on September 10, 2019. City staff then proceeded with the design of the alley paving project. A public hearing for the project was held on February 4, 2020 to share the project design and to receive public comments. At the public hearing, there was one vote that changed from the original petition which dropped the percentage of signatures to 52.20% in favor. The BLI voted to recommend to the City Council that the alley be paved through the special assessment process. A17.Page 222 of 455 The 2020 CIP Fund has an annual budget allocation of $500,000 for special assessment alley improvements. The total estimated construction cost for this alley is $543,720.00. The additional $43,720.00 will be funded from the Special Assessment Fund b alance. The total project cost, including 9.0% for engineering and legal expenses, is $592,654.80. The share of adjacent property owners is 50% of the cost for a total of $296,327.40. The property owners will reimburse the City for their share of the project cost in one lump-sum payment or in installments for up to 10 years plus 3.25% simple interest. Attachments: 21-O-20 Approving Special Assessment 1525 Page 2 of 8 A17.Page 223 of 455 1/14/2020 21-O-20 AN ORDINANCE To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1525 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, ILLINOIS: SECTION 1: A local improvement shall be made within the City of Evanston, County of Cook, and State of Illinois, the nature, character, locality and description of which is as follows, to-wit: The unimproved public alley in the block bounded by Clinton Place on the north, Central Street on the south, Ridge Avenue on the west, and Orrington Avenue on the east, in the City of Evanston, be improved by excavating, constructing the necessary drainage system, and paving with 8" Portland Cement Concrete Pavement, to a width of fourteen feet (14’) and the East North-South leg to a width of eight and half feet (8.5’). SECTION 2: The Recommendation (Exhibit A) of the Board of Local Improvements of the City of Evanston, Illinois, of this Ordinance, and the Estimate of the Cost (Exhibit B) of said improvement made by the Engineer of said Board, both attached hereto, be and the same are hereby approved and by reference thereto made a part hereof. SECTION 3: Said improvement shall be made and the cost thereof, including the sum of Five Hundred Ninety Two Thousand Six Hundred Fifty Four and 80/100 Dollars ($592,654.80), being the cost of making and collecting the Assessment Page 3 of 8 A17.Page 224 of 455 21-O-20 ~2~ and all other expenses as provided by law, shall be paid for by Special Assessment in accordance with the Illinois Municipal Code, Chapter 65, Section 5/9-2-1, et seq. SECTION 4: Two Hundred Ninety Six Thousand Three Hundred Twenty Seven and 40/100 Dollars ($296,327.40) of the cost of said improvement shall be allocated by the City; and the remainder of the cost, Two Hundred Ninety Six Thousand Three Hundred Twenty Seven and 40/100 Dollars ($296,327.40) will be allocated as private benefit. SECTION 5: The aggregate amount to be assessed and each individual assessment shall be divided into ten (10) installments in the manner provided by law, and each of said installment shall bear interest at the rate of three and 25/100 percent (3.25%) per annum from sixty (60) days after the date of the first voucher issued on account of work done upon said proposed improvement. SECTION 6: That, for the purpose of anticipating the collection of the installments of said assessment levied against the real estate benefited thereby, general obligation bonds have been issued, up to Two Hundred Ninety Six Thousand Three Hundred Twenty Seven and 40/100 Dollars ($296,327.40) of which are payable by the City, homeowners pay up to Two Hundred Ninety Six Thousand Three Hundred Twenty Seven and 40/100 Dollars ($296,327.40) of which are payable out of said installments, bearing interest at the rate of three and 25/100 percent (3.25%) per annum, payable annually and signed on behalf of the City of Evanston, Illinois, by its Mayor and attested by its City Clerk and its corporate seal affixed thereto; and each interest coupon attached to said bonds shall likewise be executed by and shall bear the Page 4 of 8 A17.Page 225 of 455 21-O-20 ~3~ official or facsimile signature of the same officers who signed said bonds and who, if facsimile signatures are used, do adopt by their execution of said bonds as and for their proper signatures their respective facsimile signatures appearing on said coupons; and that said bonds shall be issued in accordance with and shall be in all respects conform to the provisions of an Act of the General Assembly of the State of Illinois, knows as the “Illinois Municipal Code,” effective July 1, 1961, and the Amendments thereto. SECTION 7: That David Stoneback, President of the Board of Local Improvements of the City of Evanston, Illinois, be and he is hereby directed to file a Petition in the Circuit Court of Cook County, Illinois, praying that steps may be taken to levy a Special Assessment to pay the cost of said improvement in accordance with the provisions of this ordinance and in the manner prescribed by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid application of this ordinance is severable. SECTION 10: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Page 5 of 8 A17.Page 226 of 455 21-O-20 ~4~ SECTION 11: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2020 Adopted:___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Alexandra B. Ruggie, Assistant City Attorney Page 6 of 8 A17.Page 227 of 455 21-O-20 ~5~ Exhibit A Recommendation Page 7 of 8 A17.Page 228 of 455 21-O-20 ~6~ Exhibit B Estimate Page 8 of 8 A17.Page 229 of 455 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Johanna Leonard, Director of Community Development CC: Gary Gerdes, Building & Inspection Services Division Manager; Dave Stoneback, Public Works Agency Director; Edgar Cano, Public Services Bureau Chief; Angelique Schnur, Property Standards Supervising Inspector Subject: Ordinance 24-O-20, Amending Section 7-2-9-3 Sidewalks to be Cleared of Snow, Ice, Dirt, and Weeds Date: February 24, 2020 Recommended Action: Staff recommends City Council adoption of Ordinance 24-O-20, “Amending Section 7-2-9-3 Sidewalks to be Clear of Snow, Ice, Dirt, and Weeds", which will require snow and ice removal for any winter weather accumulation. Council Action: For Action Summary: Update: At the February 10, 2020 City Council meeting, there was discussion regarding the fee structure for violations and inquiry as to the costs associated with business district snow removal. Staff has revised Ordinance 24-O-20 to reflect a reduced fee structure. See table below for the changes. Please note that this would reduce the violations for any violation related to sidewalk obstructions (snow, ice, dirt, and weeds) and would not be with in the same structure as the rest of the property maintenance code. A18.Page 230 of 455 Additionally, staff from Downtown Evanston provided details on the cost of snow removal in the downtown business district. This information is attached to this memorandum. Summary: At the January 13, 2020 meeting of the Administration & Public Works Committee, staff provided an overview of proposed changes to be made to the City Code to support the maintenance of all transportation corridors in the City, notably the removal of snow and ice from public and private sidewalks. Sidewalks create an interconnected network for for requiring people transportation non-(e.g. movement and transportation motorized pedestrians, cyclists, users of mobility-assist devices, etc.) The ability to utilize the sidewalk year round, regardless of weather conditions is an important priority for the City. The current City Code only requires snow and ice removal after a total of four inches (4”) of accumulation. While this threshold may only be met a few tim es during the winter, sidewalks are often not passable after a few inches of snow or even a tenth of an inch of ice. Snow and ice covered sidewalks present hazardous and even dangerous conditions for those needing to utilize the sidewalk. The City’s 311 Center and members of City Council receive a large volume of complaints after each winter weather event regarding neighborhood sidewalks that are not clear of snow and ice. Unless the total threshold is met, there is currently no legal ability to require property owners/responsible parties to remove snow. After winter weather events from January 17-18 and January 22-25, the City received a total of 153 complaints regarding sidewalk conditions throughout Evanston. Following the first event (1/17-1/21), the City had a total of 3.5 inches of snow and 0.22 inches of ice and received 99 complaints. Since the 4” threshold was not met at that time, there was no legal ability accumulation Staff sidewalks. from the require to owners property to remove responded to complaints by informing property owners (when information was available) of the complaint and asking that they clear sidewalks. However, following the winter weather experienced on January 22 and 23, the City reached the 4” threshold and inspectors were able to issue notices of violation. On Friday, January 24, 16 notices of violation were issued. Based on the ongoing challenges associated with winter weather events and compliance with maintaining clear and walkable sidewalks, the following changes are included in Title 7 of the Code: • Requirement that any accumulation of snow and ice be removed from public and private sidewalks within 24 hours following the end of a winter weather event. • Requirement that snow and ice be removed by corner sidewalk ramps if you live/own a property that is adjacent to an intersection with a pedestrian walkway. • Increases in the total amount for the violations for not removing snow and/or ice. • Definitions for various portions of the pedestrian environment that include the carr iage walk and the curb walk. Ordinance 24-O-20 would be in full effect and enforceable after all signatures are obtained. Staff is ordinance the ensure to with appropriate the work will signed signatories expeditiously. Attachments: Page 2 of 9 A18.Page 231 of 455 Ordinance 24-O-20 Amending City Code, Sidewalks Clear of Snow Ice and Dirt Downtown Evanston Snow Removal Memorandum Downtown Evanston Sidewalk Snow Map Page 3 of 9 A18.Page 232 of 455 1/29/2020 2/13/2020 24-O-20 AN ORDINANCE Amending Section 7-2-9-3, Sidewalks to be Clear of Snow, Ice, Dirt and Weeds BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Subsection 7-2-9-3, “Sidewalks To Be Clear Of Snow, Ice, Dirt and Weeds”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-2-9-3. – SIDEWALKS TO BE CLEAR OF SNOW, ICE, DIRT AND WEEDS. A) Definitions: For purposes of this Section, the following terms shall have the following meanings: Sidewalk That portion of the public right-of-way, between the curb lines or the lateral lines of a roadway and the adjacent property lines intended for the use of pedestrians Carriage Walk Walkways that connect the public sidewalk and the street curb and the public sidewalk with the building structure. Curb Walk Additional paved area directly adjacent to the curb that is located between a grass or landscaped parkway and the street. Distance from the parkway to the street measures two feet (2’) or less. A) B) Snow and Ice. Every owner, lessee, tenant, occupant or other person in charge of any building or lot of ground in the city abutting upon any public way or public place shall be responsible for the following as pertains to such building or lot of ground: Whenever there is a snowfall with an accumulation of four (4) inches or more every owner or occupant of a dwelling or other building, or proprietor or lessee of any enclosed lot or premises, shall clear a path at least thirty-six inches wide (36”) on the sidewalks in front of or adjoining such house, building or premises of snow and ice. If such path connects to an accessible ramp at an intersection, the ramp must also be cleared so as to maintain the pedestrian path from the sidewalk to the street. The path shall be created and Page 4 of 9 A18.Page 233 of 455 24-O-20 ~2~ cleared within twenty-four (24) hours when there is an accumulation of four inches (4”) or greater snowfall, of any snowfall, ice formation event, or winter weather event resulting in an accumulation and the path shall be maintained and clear of snow and ice. If the snow and ice is hardened and congealed such that removal is unduly burdensome or may damage the sidewalk, the sidewalk shall have sand, salt or similar deicing material spread upon its surface. The path shall be cleared and created to give access to abutting property and public ways, including the accessible ramps at intersections with crosswalks. The requirements herein do not pertain to curb walks and they are not required to be kept clear of snow and/or ice. All landlords shall clear snow and ice from private sidewalks and carriage walks, walkways, stairs, driveways, parking spaces, parking lots, and similar areas on private property to permit access for tenants and invitees to such private property. If an owner, lessee, proprietor or occupant neglects or refuses to clear such snow and/or ice, the City may clear such snow and/or ice or authorize some person to do the same on behalf of the City. The City, in its sole discretion, may issue notices of violation to an owner, lessee, proprietor, or occupant for violations of this section. If the City's agent clears snow and/or ice, a notice of lien of the cost and expense thereof incurred by the City shall be recorded by filing a lien in the office of the Cook County Recorder of Deeds. The notice of lien shall consist of a sworn statement setting out: 1. A description of the real estate sufficient for identification thereof; 2. The amount of money representing the cost and expense incurred or payable for the service; and 3. The date when the cost and expense was incurred by the City. Such notice shall be filed within sixty (60) days after the cost and expense is incurred. Upon payment of the cost and expense after the notice of lien was filed as provided herein, the lien shall be released by the City or person in whose name the lien was filed and the release shall be filed of record. Nothing in this section imposes upon the City a duty of care or create a cause of action against the City for personal injury or for damage to personal property due to natural accumulations of snow and ice. (B) (C) Dirt and Weeds. Every owner, lessee, proprietor or occupant under this section shall keep sidewalks clear and free of all obstructions at all times, including but not limited to, dirt and weeds. (C) (D) Off-Street Parking Areas. Every owner or occupant of any dwelling house or other residential building, or proprietor or lessee of any business, commercial or public premises within the City, shall clear the off-street parking spaces and access thereto for spaces required to be provided under zoning or other City Page 5 of 9 A18.Page 234 of 455 24-O-20 ~3~ codes for said premises of ice and snow within twenty-four (24) hours of any four-inch (4”) or greater snowfall, ice event, or winter weather event. (E)Violations: Any person found to have violated this subsection of the Code shall be guilty of an offense punishable as follows: 1. The fine for a first violation is $50.00 2. The fine for a second violation is $200.00 3. The fine for a third and any subsequent violation is $450.00 A separate offense shall be deemed to have been committed upon each such day such violation shall occur or continue. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: Ordinance 24-O-20 shall be in full force and effect after its passage and approval. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Page 6 of 9 A18.Page 235 of 455 24-O-20 ~4~ Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Assistant City Attorney Page 7 of 9 A18.Page 236 of 455 February 14, 2020 Johanna Leonard Director of Community Development City of Evanston Johanna, Per your request, included in this memo is information on the cost to add snow removal service to the work plan/services provided by Downtown Evanston (SSA#9). Brightview, the current maintenance contractor for Downtown Evanston, provided this quote for snow removal: Annual payment of $60,000 (snow removal only) or $140,000 (snow removal and salting) to clear a path of 48” on all sidewalks noted in red (attached) after any snow fall of 1” with a cap of 40” (cumulative). Downtown Evanston is required to pay this amount before there is snowfall and if snowfall is greater than the cap of 40”, there would be a per inch fee. This contract is similar to that of many SSAs in Chicago. For example, a Chicago SSA has a $90,000 contract with a cap at 48” of snowfall. In 2019, the average annual snowfall for Evanston and Chicago was 32” so the Chicago SSA paid $90,000 for 32” of snowfall. As of February 13, 2020, Evanston/Chicago area has experienced 18” of snowfall so the SSA could potentially pay $90,000 for half of the “contracted” amount. The snow removal contracts are risky for SSAs because annual snowfall is unpredictable. The Downtown Evanston board is hesitant to consider a service that ultimately will result in complaints and negative PR for our organization. It is costly, risky and the feedback is often so negative that many Chicago SSAs have removed this line of service from work plans. I’m happy to discuss this further with you. Sincerely, Annie Coakley Director, Downtown Evanston Page 8 of 9 A18.Page 237 of 455 89:w 89:w 89:w 89:w 89:w 89:w 89:w 89:w 89:w 89:w 89:w 89:w 89:w 89:w 89:w 89:w 89:w 89:w 89:w89:w ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇÅÆÇÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ")") ") ") ") ") ")") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") IAIA IA IA IA IAIA IA IA IA IA IA IA IA IAIA IA IA m m ¥f¢ ¥f¢ ¥f¢ ¥f¢ ¥f¢ ¥f¢ ¥f¢ ¥f¢ ¥f¢ ¥f¢ ¥f¢ !( !(HinmanAveHinman AveRidgeAveRi dge AveMaple AveMaple AveElmwood AveE l mw o o d A v e Hartrey AveFowler AveFowler AvePitner AvePitner AveDempster St Dempster St Dempster St Elgin Rd Clark St Elgin Rd J udsonAveJudson AveGr ove St Hamilton StSheridan RdSheri dan RdDavis St Davis St Lee St Clark St McCormick BlvdGreenwood St Greenwood St Church St Church St Church St Burnham Pl Grove St Lake St Lake St Lake St EmersonSt Emerson St Emerson St Florence AveOrrington AveBenson AveUniversity Pl Gre e n B a y R d Wade St Pratt CtShermanAveJackson AveMartha LnDodge AveDodge AveWilder S t Lyons St Asbury AveAsbury AveBradley P l Greenleaf St Greenleaf St Greenleaf StCroft LnWesley AveLyons St Crain St Dewey AveFoster St Thelin Ct Foster St Chi cago AveChicago AveLee St Lee St Garnett Pl Crain St Greenwood St Grove St Davis St Nathaniel Pl Wesley AveElinor Pl Sh e r manPl EdgemereCtMichigan AveCust er AveRidge CtBrown AveGrey AveLaurel AveHartrey AveMcDaniel AveSherman AveForest AveLemar AveMcDaniel AveOak AveDarrow AveFlorence AveCampusDrAshland AveSaint Marks CtLake Shore BlvdLeland AveAshland AveE ast R ailro a d A ve Darrow AveForest PlA rts C irc le D rDewey AveHovland CtBrown AveGrey AveChurch & DodgeBusiness District Dempster StreetBusiness District Downtown BusinessDistrict Elliott Fitzsimons Grey Harbert Larimer Stockham BurnhamShores CurreyPark Raymond Dawes(Lagoon) Patriots Lunt Centennial Oldberg MerrickRoseGarden Alexander Penny Mason SmithPerry Beck Grandmothers HarperGardens Hobart Gilbert EmersonSquare Lot 35 Lot 31 Lot 24Lot 8 Lot 60 Lot 23 Lot 14 (BestWestern) Lot 6 West(Police) Lot 6 East(Police) Lot 3(Library) Lot 38(YMCA) Lot 25Lot 27 Lot 48 Lot 11 (CTA) RobertCrownCenter FleetwoodJourdain Center Greenleaf &Chicago Ave Dempster St.& Sherman Ave. Greenwood & Sherman Ave. LakeSt. & ShermanAve University & Benson AveEmerson & Green Bay Foster(CTA) Emerson &McCormick Lake St.& DodgeAve. GreenwoodAve. &Dodge Ave. Lake &Wesley Lake &Asbury Church &Wesley Davis &Wesley Lake &Ridge Greenwood& Mcdaniel Ridge Ave &Greenleaf Lee &Florence Church &Pitner Church &Hartrey Church& Grey Church &Hovland Ct.Church& Brown Dodge &Davis Dodge (700'north ofLake) Dodge (500'north ofLake) Church &Florence Elgin (200'east ofSherman) Emerson &Hartrey Maple (300'north ofChurch) Sheridan& Hinman Sheridan& Clark Sheridan& Davis Forest& Lake Forest &Greenwood Sheridan& Lee Oak (230'north ofChurch) Ridge &Foster Chicago andHamilton Davis &Hinman Dodge &Crain Emerson(200' eastof Benson)Emerson& Dewey Snow Removal Locations m City Building ")Park IA Parking Lot ¥f¢Viaduct / Bridge !(Extra Sidewalk ÅÆÇ School Crossing / Crossing Guard 89:w Other Pedestrian Crossing Business District Extra Sidewalk Snow Removal Zone Street Beach Park Water City of Evanston Central Sidewalk Snow Removal Zone 0 500 1,000 Feet SidewalkSnowRemovalCentral11x17.mxd - 5/19/2014This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. ³Page 9 of 9A18.Page 238 of 455 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Melissa Klotz, Zoning Administrator CC: Johanna Leonard, Community Development Director; Scott Mangum, Planning and Zoning Manager; Ellyn Golden, Environmental Health Licensing Coordinator Subject: Approval of Vacation Rental License for a Property that is not Owner - Occupied, 2723 Noyes St. Date: February 24, 2020 Recommended Action: Staff recommends approval of a Vacation Rental License that is not owner-occupied, for the single family residence at 2723 Noyes St. The Vacation Rental meets all of the Standards and Procedures for license approval. Council Action: For Action Summary: 2723 Noyes St. is located on the north side of Noyes St., midblock between Ewing Ave. and Bennett Ave. in the R1 Single Family Residential District. The property is a local historic landmark and features a single-family residence. The designated agents for the Vacation Rental are the property owners, Paul Ruffino and Michael Weaver, who reside in Chicago. The property meets the Standards and Procedures as required by Title 5, Chapter 9 of the City Code. City Council approval is required because the property will not be owner-occupied for at least 50% of the year. The residence will be available for rental year-round. The proposed Vacation Rental will not cause a negative cumulative effect when its effect is considered in conjunction with the effect of other Vacation Rentals in the immediate neighborhood. There are no other Vacation Rentals in the vicinity that are not owner - occupied. The closest licensed Vacation Rental is located at 2407 Payne St. approximately 1,400' away from the subject property. There have been no recent property standards issues to staff’s knowledge and staff anticipates no negative cumulative effect. P1.Page 239 of 455 The Vacation Rental will not have a substantial adverse impact on the use, enjoyment, or property values of adjoining properties. The property in question is adjacent to single-family residences. According to the applicant, all property owners within 250’ of the subject property have been notified of the proposed Vacation Rental. Staff is not aware of opposition to the proposal. The proposed Vacation Rental will comply with all the rules and regulations contained herein. The applicant has complied with all applicable rules and regulations, including notification to all property owners within 250’ of the subject property. The property has passed life-safety inspection and has no known zoning or property standards violations. The proposed Vacation Rental is not likely to have an adverse effect upon the public health, welfare, or safety. The subject property does not feature any open zoning or property standards violations. City staff is not aware of any current nuisance issues specific to the site that could become concerns if the property operates as a Vacation Rental. The property features a 2-car garage, and street parking exists on both sides of Noyes St. Attachments: 2723 Noyes St Vacation Rental Application 2723 Noyes Public Notice to Neighbors 250' Mailing Notification List Aerial Image of Property Page 2 of 21 P1.Page 240 of 455 2/3/2020 Wufoo · Entry Manager https://cityofevanston.wufoo.com/entries/vacation-rental-license-application 1/3 #1 8VACATION RENTAL LICENSE APPLICATION Dwelling Unit Address *2723 Noyes Street PIN: Dwelling Type (select) *Single Family If multi-unit, number of dwelling units Please provide a short summary explaining how the rental will operate (include how often, how many rooms, location of rooms, etc.) The home is listed on Airbnb exclusively. The home will be rented when booked on the website and available for rental year around. UNIT OWNERS (If partnership, corporation, or other entity, include its name and the name of the responsible party) * Paul Ruffino & Michael Weaver Address 6320 North Hermitage Ave. Chicago, IL 60660 United States Phone Number #1 *(510) 917-0859 Phone Number #2 (773) 484-8918 Is this the owner's primary resident? (Occupancy more then 50% of the year) * No Email #1 *paulruffino@yahoo.com Email #2 simonwesley@gmail.com NAME OF NATURAL PERSON TWENTY-ONE (21) YEARS OF AGE OR OLDER, DESIGNATED BY THE OWNER AS THE AUTHORIZED AGENT FOR RECEIVING NOTICES OF CITY CODE VIOLATIONS AND FOR RECEIVING PROCESS, IN ANY COURT PROCEEDING or administrative enforcement proceeding, on behalf of such owner in connection with the enforcement of this code. The foregoing notwithstanding, this person may be between eighteen (18) and twenty-one (21) years of age provided that the applicant attaches, to this form, proof that said person has a valid realtor's license issued pursuant to the Illinois Real Estate Licenst Act, 225ILCS 454/1-1 et seq, as amended. This person much maintain an office in Cook County, Illinos, or must actually reside within Cook County, Illinos. An owner who is a natural person and who meets the requirements of this subsection as to location of residence or office may designate himself/herself as agent: Page 3 of 21 P1.Page 241 of 455 2/3/2020 Wufoo · Entry Manager https://cityofevanston.wufoo.com/entries/vacation-rental-license-application 2/3 NAME OF DESIGNATED AGENT FOR ABOVE PURPOSES: Address Phone Number #1 Phone Number #2 Email #1 Email #2 NAME OF OWNER'S AGENT FOR THE PURPOSE OF MANAGING, CONTROLLING OR COLLECTING RENTS, and any other person who is not an owner but controls such dwelling unit, if any: Address Phone Number #1 Phone Number #2 Email #1 Email #2 NAME OF COMPANY THAT PROVIDES AN INSURANCE POLICY FOR THE DWELLING UNIT; * Merrimack Mutual Fire Insurance Company Address 95 Old River Road Andover, MA 01810 United States Phone Number #1 (978) 475-3300 Phone Number #2 1-800-225-0770 Email #1 Email #2 Attach a File - drawing of the entire residence, showing all rooms and common areas. Indicate which rooms and common renters have access to. Attach a File - Proposed rental listing 2723_noyes_listing_and_parking.docx 18.08 KB · DOCX Attach a File -Emergency Evacuation Plan 2723_noyes_evac_diagram.pdf 29.80 KB · PDF Attach a File - Parking Restrictions 2723_noyes_listing_and_parking.docx 18.08 KB · DOCX Page 4 of 21 P1.Page 242 of 455 2/3/2020 Wufoo · Entry Manager https://cityofevanston.wufoo.com/entries/vacation-rental-license-application 3/3 Created 2 Dec 2019 3:09:09 PM PUBLIC 38.142.19.250 IP Address Page 5 of 21 P1.Page 243 of 455 2723 Noyes Street Parking Restrictions Street Cleaning Zone 1B (Between 9 am and 1 pm) 1st Thursday of the Month: South side of Street 1st Friday of the Month: North side of the Street Snow Emergency, Side Street In effect: After an accumulation of 4 inches or more of snow Restriction: No parking between 8 am & 6 pm on the even numbered side of the street on even number days No parking between 8 am & 6 pm on the odd numbered side of the street on odd number days Page 6 of 21 P1.Page 244 of 455 Page 7 of 21 P1.Page 245 of 455 Page 8 of 21 P1.Page 246 of 455 2/3/2020 Charming Historic Cottage House near Northwestern University - Houses for Rent in Evanston https://www.airbnb.com/rooms/plus/11255272?source_impression_id=p3_1580751552_ZamG6XcrL8M0dVdo 1/9 Charming Historic Cottage House near Northwestern University TA K E A TO U R TA K E A TO U R E N T I R E H O U S E I N E VA N S T O N Charming Historic Cottage House near Northwestern University 6 guests 2 bedrooms 2 beds 2 baths Soak up the vintage charm of this renovated 1860s farm house, combining original features with modern comforts. Relax in the screened porch. Colorful textiles Hosted by Paul E N T I R E H O U S E I N E VA N S TO N 4.93 (122 reviews)$200 / night Check availability Page 9 of 21 P1.Page 247 of 455 2/3/2020 Charming Historic Cottage House near Northwestern University - Houses for Rent in Evanston https://www.airbnb.com/rooms/plus/11255272?source_impression_id=p3_1580751552_ZamG6XcrL8M0dVdo 2/9 Tour this house Living room Full kitchen Bedroom 1 · Double bed Bedroom 2 · Queen bed Full bathroom 1 Full bathroom 2 Dining room Laundry room Explore all 33 photos and area rugs add a homey touch. The period furnishings and decor are unique and whimsical. 6 guests 2 bedrooms 2 beds 2 baths Soak up the vintage charm of this renovated 1860s farm house, combining original features with modern comforts. Relax in the screened porch. Colorful textiles and area rugs add a homey touch. The period furnishings and decor are unique and whimsical. Hosted by Paul E N T I R E H O U S E I N E VA N S TO N 4.93 (122 reviews)$200 / night Check availability Page 10 of 21 P1.Page 248 of 455 2/3/2020 Charming Historic Cottage House near Northwestern University - Houses for Rent in Evanston https://www.airbnb.com/rooms/plus/11255272?source_impression_id=p3_1580751552_ZamG6XcrL8M0dVdo 3/9 Amenities These amenities are available to you. Self check-in Freeparking o…Full kitchen Washer Dryer Dishwasher Wi TV Bathroomessentials Bedroomcomforts Co eemaker Hair dryer Show all 22 amenities Accessibility Exceptional hosts with an eye for detail Every Airbnb Plus host is well-reviewed because they’re welcoming and take care of all the essentials that create memorable stays. Learn more This host has reviewed their place for accessibility features. E N T I R E H O U S E I N E VA N S TO N 4.93 (122 reviews)$200 / night Check availability Page 11 of 21 P1.Page 249 of 455 2/3/2020 Charming Historic Cottage House near Northwestern University - Houses for Rent in Evanston https://www.airbnb.com/rooms/plus/11255272?source_impression_id=p3_1580751552_ZamG6XcrL8M0dVdo 4/9 Location Evanston, Illinois, United States Exact location provided after booking Reviews · · Features include Step-free access to the main entrance Step-free access to the bathroom The house is set on a quiet tree-lined street in historic Evanston, near Central Street shops, Northwestern University (Ryan Field), Lake Michigan, and Old Orchard Mall. Distance from O'Hare International Airport 27 mins by car without tra c Map data ©2020 GoogleReport a map error E N T I R E H O U S E I N E VA N S TO N 4.93 (122 reviews)$200 / night Check availability Page 12 of 21 P1.Page 250 of 455 2/3/2020 Charming Historic Cottage House near Northwestern University - Houses for Rent in Evanston https://www.airbnb.com/rooms/plus/11255272?source_impression_id=p3_1580751552_ZamG6XcrL8M0dVdo 5/9 We loved this home: Convenient location, comfortable furniture and tons of charm. Our group consisted of two couples and we had plenty of space to be together and private areas to chill. Marcia 23 days ago Home is darling - on the Historic Register and full of great mid-century modern furniture and decorative items. Location is great; very safe with prefect for access to the city, Northwestern and the North Shore. Bountiful street parking…Read more Lydia a month ago Paul’s house is absolutely charming! Had a great time spending a few days close to Northwestern and it’s close enough to visit Chicago too. Highly recommend it! Gabriela 2 months ago Great Location! Anneliese 2 months ago Great cottage home with all the amenities one needs. Kitchen was completely stock with everything you could need. Kyle 3 months ago Paul’s place was perfect for us! Paul made the whole process easy, and was reachable throughout the weekend! Jocelyn 3 months ago E N T I R E H O U S E I N E VA N S TO N 4.93 (122 reviews)$200 / night Check availability Page 13 of 21 P1.Page 251 of 455 2/3/2020 Charming Historic Cottage House near Northwestern University - Houses for Rent in Evanston https://www.airbnb.com/rooms/plus/11255272?source_impression_id=p3_1580751552_ZamG6XcrL8M0dVdo 6/9 Read all 122 reviews Meet your host Paul Hi, Iʼm Paul Interaction with guests Your host won’t be on the property but they’ll be available for anything you need during your stay. Joined in September 2015 Response rate: 100% Response time: within an hour C O N TAC T E N T I R E H O U S E I N E VA N S TO N 4.93 (122 reviews)$200 / night Check availability Page 14 of 21 P1.Page 252 of 455 2/3/2020 Charming Historic Cottage House near Northwestern University - Houses for Rent in Evanston https://www.airbnb.com/rooms/plus/11255272?source_impression_id=p3_1580751552_ZamG6XcrL8M0dVdo 7/9 Other highly rated places to stay House Rules · · · The host has set some house rules, which you’ll be asked to agree to when you book. Check-in: After 3:00 PM Checkout: 12:00 PM Self checkin with lockbox Read all rules PLUS Entire condominium · 3 beds 4.93 (60) Grand Garden Getaway with Chic Cottage… $300 / night PLUS Hotel room · 3 beds 4.83 (6) Boutique Double Hotel Suite Borders… $179 / night E N T I R E H O U S E I N E VA N S TO N 4.93 (122 reviews)$200 / night Check availability Page 15 of 21 P1.Page 253 of 455 2/3/2020 Matched property listing https://app.hostcompliance.com/property/0zMQNdIyaXi0Y+5W?geoid=16000US1724582&key=183381 1/3 E Dashboard Rental Unit Record 2723 Noyes St, Evanston, IL, USA Active ● Identified J Compliant X N PRINT Listing(s) Information Airbnb - 11255272 O Matched Details Analyst RTNR Explanation exterior match Listing Photos Matching 3rd Party Sources = Exterior match R Zip Code Match B City Name Match Listing Details Rental Unit Information Identified Address 2723 Noyes St, Evanston, IL, USA Identified Unit Number None Identified Latitude, Longitude 42.057882, -87.712095 Parcel Number 10114130130000 Owner Name MICHAEL WEAVER Owner Address 2723 Noyes St Evanston, IL 60201, US F F Timeline of Activity View the series of events and documentation pertaining to this property 1 Documented Stay January, 2020 2 Documented Stays © 2020 Google 2724 Noyes St Evanston, Illinois View on Google Maps Report a problem Page 16 of 21 P1.Page 254 of 455 2/3/2020 Matched property listing https://app.hostcompliance.com/property/0zMQNdIyaXi0Y+5W?geoid=16000US1724582&key=183381 2/3 Listing URL https://www.airbnb.com/rooms/11255272- Listing Status Active• Host Compliance Listing ID air11255272- Listing Title Charming Historic Cottage House near Northwestern University - Property type House- Room type Entire home/apt- Listing Info Last Captured Feb 02, 2020- Screenshot Last Captured Feb 02, 2020- Price $200/night- Cleaning Fee $120- Information Provided on Listing Contact Name Paul- Latitude, Longitude 42.057240, -87.711380- Minimum Stay (# of Nights)2- Max Sleeping Capacity (# of People)6- Max Number of People per Bedroom 3- Number of Reviews 122- Last Documented Stay 01/2020- Listing Screenshot History View Latest Listing ScreenshotP December 9 January 8 February 1 F F S K F S K F J F F F F F F F F F F F F F F F F F December, 2019 3 Documented Stays November, 2019 3 Documented Stays September, 2019 Listing air11255272 Reposted September 12th, 2019 Listing air11255272 Removed August 30th, 2019 2 Documented Stays August, 2019 Listing air11255272 Reposted August 24th, 2019 Listing air11255272 Removed August 23rd, 2019 4 Documented Stays July, 2019 Listing air11255272 Identified July 23rd, 2019 3 Documented Stays June, 2019 3 Documented Stays May, 2019 1 Documented Stay March, 2019 3 Documented Stays February, 2019 1 Documented Stay December, 2018 2 Documented Stays November, 2018 4 Documented Stays October, 2018 6 Documented Stays September, 2018 3 Documented Stays August, 2018 7 Documented Stays July, 2018 4 Documented Stays June, 2018 6 Documented Stays May, 2018 4 Documented Stays April, 2018 3 Documented Stays March, 2018 1 Documented Stay February, 2018 3 Documented Stays January, 2018 2 Documented Stays Page 17 of 21 P1.Page 255 of 455 2/3/2020 Matched property listing https://app.hostcompliance.com/property/0zMQNdIyaXi0Y+5W?geoid=16000US1724582&key=183381 3/3 F F F F F F F F F F F F F F F F F F F I S November, 2017 5 Documented Stays October, 2017 3 Documented Stays September, 2017 3 Documented Stays August, 2017 3 Documented Stays July, 2017 1 Documented Stay June, 2017 1 Documented Stay May, 2017 1 Documented Stay April, 2017 2 Documented Stays March, 2017 1 Documented Stay February, 2017 1 Documented Stay January, 2017 1 Documented Stay December, 2016 2 Documented Stays November, 2016 5 Documented Stays October, 2016 7 Documented Stays September, 2016 2 Documented Stays August, 2016 4 Documented Stays July, 2016 5 Documented Stays June, 2016 2 Documented Stays May, 2016 2 Documented Stays April, 2016 Listing air11255272 First Crawled March 5th, 2016 Listing air11255272 First Activity March 5th, 2016 Page 18 of 21 P1.Page 256 of 455 PUBLIC NOTICE The Owners of 2723 Noyes Street in Evanston, Illinois, Paul Ruffino (paulruffino@yahoo.com) & Michael Weaver (simonwesley@gmail.com), have submitted an application for a Vacation Rental License (City Code § 5- 9-4), which is scheduled for review during the public meetings of the Planning & Development Committee and Evanston City Council on Monday, February 24, 2020 at 6:45 pm in the City Council Chambers at Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston, Illinois, 60201. For inquiries about this application, please contact the Evanston Health Department-Licensing at egolden@cityofevanston.org or 847.448.4311 Page 19 of 21 P1.Page 257 of 455 10114150090000 GREGORY A BARRY 2208 BENNETT AVE EVANSTON IL 60201 10114150030000 D & R GROOTHUIS 2728 NOYES ST EVANSTON IL 60201 10114130020000 COURTNEY B GERRISH 2732 GRANT ST EVANSTON IL 60201 10114150070000 RICHARD WIGHTMAN TRUST 2714 NOYES ST EVANSTON IL 60201 10114130030000 TIMOTHY SCHMID 2728 GRANT EVANSTON IL 60201 10114130060000 CHARLES M JAFFE & ELEA 2708 GRANT ST EVANSTON IL 60201 10114150010000 CHRIS R MILFORD 928 PATRIOT LANE HOFFMAN ESTATES IL 60192 10114120280000 LAURIE STEVEN FREY 2220 EWING AVE EVANSTON IL 60201 10114130050000 KENNY &SUSAN BOZARGI 2714 GRANT ST EVANSTON IL 60201 10114120220000 THOMAS B UNGAR 2800 GRANT EVANSTON IL 60201 10114130170000 STEVEN L ROTH LIVING T 2711 NOYES ST EVANSTON IL 60201 10114150100000 STEVEN S ROSENBERG 2206 BENNET AVE EVANSTON IL 60201 10114130140000 MATTHEW WOOD 2721 NOYES ST EVANSTON IL 60201 10114130190000 LUCIANO WARD 2705 NOYES ST EVANSTON IL 60201 10114120230000 DOUGLAS R SMITH 2234 EWING AV EVANSTON IL 60201 10114150060000 RICHARD C JOHNSON 2716 NOYES ST EVANSTON IL 60201 10114120270000 MAEVE OMEARA 2222 N EWING AVE EVANSTON IL 60201 10114120290000 LINDA HALL 2218 EWING AVE EVANSTON IL 60201 10114150020000 MARK DIETERICH 2734 NOYES STREET EVANSTON IL 60201 10114130040000 JANE LEARY 2720 GRANT ST EVANSTON IL 60201 10114130160000 RICHARD A HEMWALL 2715 NOYES ST EVANSTON IL 60201 10114130010000 WEINBERG & WASSERMAN 2738 GRANT ST EVANSTON IL 60201 10114150080000 VIVIAN E CUNNINGHAM 2212 BENNETT AV EVANSTON IL 60201 10114130180000 DAVID GORDON 2707 NOYES ST EVANSTON IL 60201 10114130120000 M J KAISER 2731 NOYES ST EVANSTON IL 60201 10114120250000 RONALD & LESLIE NOBLE 2230 EWING AV EVANSTON IL 60201 10114130150000 JAMES C HINDE JR 2719 NOYES ST EVANSTON IL 60201 10114120260000 SACHIN JHUNJHUNWALA 2226 EWING EVANSTON IL 60201 10114130090000 KELLY CISON 2227 EWING AVE EVANSTON IL 60201 10114130110000 CHRLES WASSERBURG 2735 NOYES EVANSTON IL 60201 10114130070000 ANN MARIE LANPHERE 2700 GRANT ST EVANSTON IL 60201 10114130080000 TRUSTEE OF THE KRISTEN 2231 EWING AVE EVANSTON IL 60201 10114150040000 DARREL WARREN SOMERS 2724 NOYES ST EVANSTON IL 60201 10114120240000 DOUGLAS ROSENBAUM 2232 EWING AVE EVANSTON IL 60201 10114130100000 PETER D TARPEY 2223 EWING AV EVANSTON IL 60201 10114150050000 J F STODDART 2720 NOYES EVANSTON IL 60201 10114130130000 MICHAEL WEAVER 2723 NOYES ST EVANSTON IL 60201 Page 20 of 21 P1.Page 258 of 455 2723 Noyes St. City of E vanston IL, Imager y cour tesy Cook County GIS Use r d ra wn points Ta x Parcels February 12, 2020 0 0.0 08 0.0 160.0 04 mi 0 0.0 1 0.0 20.0 05 km 1:500 This map is not a plat of survey. This map is provided "as is" without warrant ies of any kind. See www.c it yofevanston.org/mapdisclaimers .html for mor e inform ation.Copy right 2018 City of Evans tonPage 21 of 21P1.Page 259 of 455 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Meagan Jones, Neighborhood and Land Use Planner CC: Johanna Leonard, Community Development Director; Scott Mangum, Planning and Zoning Manager Subject: Ordinances 29-O-20 and 30-O-20, Creation of R5a Zoning District and Emerson Street Map Amendment Date: February 24, 2020 Recommended Action: Plan Commission recommends denial of a Zoning Ordinance text amendment to create a new zoning district, R5a General Residential, and a map amendment to rezone the properties north of Emerson Street roughly between Asbury Avenue to the east, Gilbert Park and former Mayfair railroad property to the west, and the block north of Foster Street to the north from the existing R5 General Residential District to the new R5a Zoning District. The rezoning is primarily intended to reduce the height limit to better align with the existing lower height residential buildings in the area while avoiding creation of nonconforming uses. Council Action: For Introduction Summary: The area north of Emerson Street roughly between Asbury Avenue to the east, Gilbert Park and former Mayfair railroad property to the west, and the block north of Foster Street (1403 - 1601 Emerson St., 1910-1930 Asbury Av., 2000-2024 Wesley Av., 2007-2021 Jackson Av., 1900 Block of Jackson Av., 1900 Block of Wesley Av., 1400 Block of Foster St.) is currently zoned R5 General Residential Commercial. This area has been zoned for similar height and density as allowed in the current R5 District since at least the 1960s. The R5 District’s Purpose Statement is: The R5 general residential district is intended to provide for infill development of a mix of multi-family residential structures at a medium density, including townhouses, two - family dwellings, three-story walk-ups and courtyard apartment buildings that characterize the traditional multiple-family housing development found in this district. P2.Page 260 of 455 Outside of the above described area, the R5 zoning is generally located south and east of the area with some stretches along Central Street and Howard Street. It is one of the higher density residential zoning districts in the City, typically having a variety of residential uses from single family homes to larger apartment or condominium buildings (full R5 district reg ulations are attached). The area described north of Emerson Street is made up of approximately 85 parcels and has a number of properties that match this description with single family homes, two-family homes and several apartment buildings. This portion of Emerson St. is surrounded by the R1 and R2 Single Family Residential Districts south of Emerson Street, C2 Commercial, WE1 West Evanston Transitional District and R4 General Residential Districts to the West with a small area of B3 Business to the southeast, B2 Business and R4 Districts to the north, and R4 to the immediate west. A portion of this area is also within the West Evanston overlay district (see map below). Canal-Green Bay Road/Ridge Avenue Church Street Study Area Report In September of 2005 City Council adopted the Canal-Green Bay Road/Ridge Avenue- Church Street Study Area Report. This report looked at the area defined by the Metropolitan Water Reclamation District (MWRD) Canal, Green Bay Road/Ridge Avenue and Church Street, analyzing existing conditions, identifying issue groups (Economic Development; Urban Design, Community Character, & Zoning; Public Infrastructure, Services, Streets and Transportation; Housing; Public Safety and Community Cohesion; and Youth) and creating a vision. Within Issue 2: Urban Design, Community Character & Zoning (attached), a great amount of the sub-committee’s attention was given to the physical form of the area, improving the streetscape and gateway areas and general zoning regulations. The R5 zoning wa s a point of discussion with some participants pointing out that the area is largely single family homes Page 2 of 45 P2.Page 261 of 455 (some having been converted to two or more dwelling units) and others pointing out that downzoning the area would take away property value and limit th e ability to create affordable housing in the area. The Committee ultimately came up with a compromise, proposing the creation of a new zoning district, R5a General Residential. The district was proposed to have the same regulations as the existing R5 zoning but have a lower maximum height of 42 feet. Proposal Overview: Per the Aldermanic referral, the proposed amendments would create a new zoning district, R5a General Residential, and rezone the area north of Emerson Street roughly between Asbury Avenue to the east, Gilbert Park and former Mayfair railroad property to the west, and the block north of Foster Street (1403-1601 Emerson St., 1910-1930 Asbury Av., 2000-2024 Wesley Av., 2007-2021 Jackson Av., 1900 Block of Jackson Av., 1900 Block of Wesley Av., 1400 Block of Foster St.) from R5 to R5a. The maximum mean building height in the R5 District is 50’ (or 62’ as a site development allowance for a Planned Development) or 5 stories, whichever is less, while maximum mean building height in the R5a District would be allowed up to 42’ (or 54’ as a si te development allowance for a Planned Development), or 3.5 stories, whichever is less. Full comparison charts of zoning regulations for all residential zoning districts are attached. Initial discussion surrounding the referral suggested a rezoning to R3 T wo-Family Residential. Staff subsequently clarified the referral while looking at the existing parcels in the area and comparing how many parcels would be compliant versus non-compliant regarding minimum lot area (density) with different zoning designation s. With the existing R5 zoning there are 16 non-compliant properties; if the area were to be rezoned to R4 or R4a that number would increase to 27 properties; if R3, the non-compliant properties would total 36. Page 3 of 45 P2.Page 262 of 455 Overall, the change from the R5 District to a new R5a District is minimal. Permitted uses and bulk requirements would remain the same with the exception of the building height which would be reduced by 8 feet. This change would be in line with recommendation that came from the 2005 area study referenced above. The proposed text amendment and rezoning are consistent with the goals, objectives, and policies of the Comprehensive General Plan including: Maintain the appealing character of Evanston’s neighborhoods while guiding their change. The proposed establishment of a new zoning district and rezoning would be compatible with the overall character of existing development in the area by maintaining similar bulk, structure and use regulations. With the only change proposed for the new zoning dis trict being a height reduction, there would likely be no new nonconforming structures created in the area and a variety of housing types could still be permitted to be constructed. Due to this, rezoning will likely not have an adverse effect on the value of adjacent properties. Adequate public facilities and services are already available in the area. Legislative History: January 22, 2020 – A vote on a motion to recommend approval of the text amendment as presented by staff failed by a 1-4 vote. That motion therefore failed. Plan Commission Packet from January 22, 2020. December 11, 2019 - The Plan Commission continued this item to the January 22, 2020 meeting due to lack of a quorum for this item. October 30, 2019 - The Plan Commission began discussion on this item and it was subsequently continued to the December 11, 2019 meeting after a request for continuance was submitted by an affected resident. Attachments: Ordinance 29-O-20 Text Amendment Creating the R5a General Residential District Ordinance 30-O-20 Map Amendment Rezoning Emerson Street Area from R5 to R5a Plan Commission Meeting Minutes from 1.22.2020 R5 General Residential Zoning District Regulations Residential Zoning District Comparison Chart Petition in Support of the Amendments - Submitted 1.22.20 Page 4 of 45 P2.Page 263 of 455 2/10/2020 29-O-20 AN ORDINANCE Amending the City Code to Add Section 6-8-9, R5a General Residential District NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Title 6, Chapter 8, of the Evanston City Code of 2012, as amended, is hereby further amended to add the following section: 6-8-9. – R5a GENERAL RESIDENTIAL DISTRICT. 6-8-9-1. - PURPOSE STATEMENT. The R5a general residential district is intended to provide for infill development of a mix of multi-family residential structures at a medium density, including townhouses, two - family dwellings, three-story walk-ups and courtyard apartment buildings that characterize the traditional multiple-family housing development found in this district. 6-8-9-2. - PERMITTED USES. The following uses are permitted in the R5a district: Daycare home—Adult (subject to the general requirements of Section 6-4-3, "Adult Daycare Homes," of this Title). Daycare home—Child (subject to the general requirements of Section 6-4-2, "Child Daycare Homes," of this Title). Dwelling—Multiple-family. Dwelling—Single-family attached. Dwelling—Single-family detached. Dwelling—Two-family. Educational institution—Public. Page 5 of 45 P2.Page 264 of 455 ~2~ Home occupation (subject to the general requirements of Chapter 5, "Home Occupations," of this Title). Neighborhood garden. Park. Playground. Residential care home—Category I (subject to the general requirements of Section 6-4- 4, "Residential Care Homes and Child Residential Care Homes," of this Title). Residential care home—Category II (subject to the general requirements of Section 6 -4- 4, "Residential Care Homes and Child Residential Care Homes," of this Title). Shelter for abused persons. 6-8-9-3. - SPECIAL USES. The following uses may be allowed in the R5a district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Assisted living facility. Bed and breakfast establishments (subject to the general requirements of Section 6-4-7, "Bed And Breakfast Establishments," of this Title). Child residential care home. Community center—Public. Congregate housing. Cultural facility. Daycare center—Adult (subject to the general requirements of Section 6-4-3, "Adult Daycare Homes," of this Title). Daycare center—Child (subject to the general requirements of Section 6-4-2, "Child Daycare Homes," of this Title). Educational institution—Private. Independent living facility. Long term care facility. Membership organization. Office (subject to the general requirements of Section 6-8-1-11, "Special Conditions For Office Uses," of this Chapter). Page 6 of 45 P2.Page 265 of 455 ~3~ Planned development (subject to the requirements of Section 6-3-6, "Planned Developments," of this Title and Section 6-8-1-10, "Planned Developments," of this Chapter). Public utility. Recreation center—Public. Religious institution. Retirement community. Retirement home. Retirement hotel. Rooming house. Shelter care home. Transitional shelter (subject to the requirements of Section 6-3-5-11, "Additional Standards For A Special Use For Transitional Shelters," of this Title). Transitional treatment facility—Category I (subject to the general requirements of Section 6-4-5, "Transitional Treatment Facilities," of this Title). Transitional treatment facility—Category II (subject to the general requirements of Section 6-4-5, "Transitional Treatment Facilities," of this Title). 6-8-9-4. - LOT SIZE. The minimum lot sizes in the R5a district are: Minimum Lot Size (A) Single-family dwelling unit Five thousand (5,000) square feet, except as expressly allowed in Subsection 6-4-1-7(B) of this Title (B) Single-family attached dwelling unit Two thousand (2,000) square feet each for the first three (3) dwelling units, plus one thousand two hundred (1,200) square feet for each additional dwelling unit (C) Two-family attached dwelling unit Two thousand five hundred (2,500) square feet per dwelling unit (D) Multiple-family and group One thousand five hundred (1,500) square feet each for Page 7 of 45 P2.Page 266 of 455 ~4~ occupancy dwelling units the first four (4) dwelling units, plus eight hundred (800) square feet for each additional dwelling unit (E) Nonresidential use Ten thousand (10,000) square feet 6-8-9-5. - LOT W IDTH. The minimum lot width in the R5a district is as follows: Minimum Lot Width (A) Single-family detached dwelling unit Thirty-five (35) feet (B) Two-family dwellings Thirty-five (35) feet (C) Single-family attached dwelling units; three (3) or more Sixty (60) feet (D) Other uses Fifty (50) feet 6-8-9-6. - BUILDING LOT COVERAGE. The maximum lot coverage in the R5a district is forty-five percent (45%). Building lot coverage shall include two hundred (200) square feet for each required parking space for any residential unit when the required parking space is provided other than within a building. On a zoning lot that is: a) used for a "dwelling" or dwellings as herein defined, and b) legally nonconforming as to building lot area, when a land user seeks zoning certification for a building permit to replace an existing detached garage with a garage having the same ground floor area as the existing garage, such construction shall be an allowed continuance of the legal nonconforming building lot coverage. 6-8-9-7. - YARD REQUIREMENTS. The minimum yard requirements in the R5a district are as follows: (A) Residential structures: 1. Front yard Twenty-seven (27) feet; parking prohibited Page 8 of 45 P2.Page 267 of 455 ~5~ 2. Side yard abutting a street Fifteen (15) feet; parking prohibited 3. Side yard Three (3) feet 4. Rear yard Twenty-five (25) feet (B) Nonresidential structures: 1. Front yard Twenty-seven (27) feet for building; parking prohibited 2. Side yard abutting a street Fifteen (15) feet for building; parking prohibited 3. Side yard Ten (10) feet for building; parking prohibited 4. Rear yard Twenty-five (25) feet for building; five (5) feet for parking (C) Accessory uses and structures: 1. Front yard Garages only, twenty-seven (27) feet 2. Side yard abutting a street Garages only, fifteen (15) feet 3. Side yard Five (5) feet 4. Rear yard Three (3) feet Page 9 of 45 P2.Page 268 of 455 6-8-9-8. - MEAN BUILDING HEIGHT. The maximum mean building height in the R5a district is forty two (42) feet or three and one half (3.5) stories, whichever is less. Notwithstanding the foregoing, any building or structure legally existing and conforming to the building height requirement of this district as of the effective date hereof, shall, for the purpose of the district and the requirements of this zoning ordinance, be deemed complying with the mean building height requirement and shall have the status of legally permitted structure or use, not a legal noncompliance, and shall not be subject to or benefit from the allowances, restrictions and procedures of Chapter 6, "Nonconforming Uses And Noncomplying Structures," of this Title. Such conforming status shall continue in the event said building is removed or destroyed by a means within the control of the owner thereof and shall allow for the construction of a building or structure at the height of the building or structure legally existing and conforming to the building height requirement of this district as of the effective date hereof. 6-8-9-9. - IMPERVIOUS SURFACE. (A) The maximum impervious surface ratio for the R5a district is sixty percent (60%). (B) The impervious surface ratio is calculated by dividing the total defined net impervious surfaces on the zoning lot by the area of the zoning lot. (C) The total defined net impervious surfaces on the zoning lot are all areas included in building lot coverage plus any hard surfaced, nonnaturally occurring area that does not readily absorb water, including, but not limited to, any paved, asphalt or concrete areas, parking and graveled driveway areas, swimming p ools, sidewalks, and paved recreation areas subject to the following exemptions: 1. Any area, including open parking, paved or unpaved, included in the calculation of building lot coverage, shall not be twice counted in the calculation of total defined net impervious surface. 2. Subject to the porch exemption of Section 6-8-9-10 of this Chapter, the following standards govern the classification of structures commonly referred to as decks: (a) Uncovered Decks with Permeable Surface Areas Underneath: Any uncovered deck, or a portion thereof, covering three percent (3%) of the lot area will be excluded from building lot coverage and impervious surface coverage calculation. Any lot area covered by an open deck above and beyond the initial three percent (3%) will count towards the impervious surface coverage calculation. (b) Uncovered Decks with Impermeable Surface Areas Underneath: One hundred percent (100%) of the lot area covered by an uncovered deck counts towards impervious surface area. 3. Twenty percent (20%) of areas covered by paving blocks made of impervious material to the extent that they cover an area that maintains a demonstrable Page 10 of 45 P2.Page 269 of 455 29-O-20 ~7~ level of porosity whether soil, sand, gravel, or similar material shall be excluded from the calculation of net impervious surfaces. 4. Twenty-five percent (25%) of areas covered by paving blocks made of permeable materials and pervious paving systems to the event that they cover an area that maintains a demonstrable level of porosity whether soil, sand, gravel, or similar material shall be excluded from the calculation of net impervious surfaces. (D) Driveways or walkways legally existing as of the effective date hereof may be replaced or repaired, provided that the replacing or the repairing is in the same or lesser dimensions as existed on the effective date hereof. 6-8-9-10. - PORCH EXEMPTION. Excluded from the calculation of maximum building lot coverage and maximum impervious surface for all residential districts are the following: (A) Fifty percent (50%) of the surface area of porches with the following characteristics: 1. Open to the air; 2. Not all weather; 3. Roofed or not roofed; 4. Screened or not screened; 5. Facing a street; 6. Not a rear or back porch or any portion of a porch between the rear wall of the house and the rear lot line; and 7. Not separated from the street right of way by a fence with both an opacity exceeding sixty percent (60%) and a height exceeding forty-eight (48) inches. SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be in full force and effect after its passage and approval. Page 11 of 45 P2.Page 270 of 455 29-O-20 ~8~ SECTION 5: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid appli cation of this Ordinance is severable. Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Nicholas Cummings, Deputy City Attorney Page 12 of 45 P2.Page 271 of 455 2/11/2020 30-O-20 AN ORDINANCE Amending the Zoning Map to Rezone 1403-1601 Emerson St., 1910- 1930 Asbury Ave., 2000-2024 Wesley Ave., 2007-2021 Jackson Ave., 1900 Block of Jackson Ave., 1900 Block of Wesley Ave., and 1400 Block of Foster St. from the R5 General Residential District to the R5a General Residential District WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations ; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); and Page 13 of 45 P2.Page 272 of 455 30-O-20 ~2~ WHEREAS, on October 30, 2019, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 19PLND-0089, to consider amendments to the Zoning Map, cited in Section 6-7-2 of the Zoning Ordinance, to place 1403-1601 Emerson Street, 1910-1930 Asbury Avenue, 2000-2024 Wesley Avenue, 2007-2021 Jackson Avenue, the 1900 Block of Jackson Avenue, the 1900 Block of Wesley Avenue, and the 1400 Block of Foster Street from R5 General Residential District to the R5a General Residential District. Prior to receiving testimony, the Plan Commission continued case no. 19PLND-0089 to its meeting on December 11, 2019; and WHEREAS, on December 11, 2019, the Plan Commission continued the matter to its meeting on January 22, 2020 due to a lack of a quorum; and WHEREAS, on January 22, 2020, the Plan Commission received testimony and made findings pursuant to Subsection 6 -3-4-6 of the Zoning Ordinance and recommended City Council denial thereof; and WHEREAS, at its meeting of February 24, 2020, the Planning and Development Committee of the City Council considered and reviewed the findings and recommendation of denial of the Plan Commission in case no. 19PLND-0089 and recommended City Council approval thereof; and WHEREAS, at its meetings of February 24, 2020 and March 9, 2020, the City Council considered and adopted the records and recommendations of the Planning and Development Committee; and Page 14 of 45 P2.Page 273 of 455 30-O-20 ~3~ WHEREAS, it is well-settled law that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124), NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby amends the Zoning Map to remove those properties with the addresses and PINs listed in Exhibit A and identified in Exhibit B, both attached hereto and incorporated herein by reference, from the R5 General Residential District and place them within the R5a General Residential District. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. Page 15 of 45 P2.Page 274 of 455 30-O-20 ~4~ SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _______________, 2020 Adopted: _________________, 2020 Approved: ___________________________, 2020 ________________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Approved as to form: ________________________________ Nicholas Cummings, Deputy City Attorney Page 16 of 45 P2.Page 275 of 455 30-O-20 ~5~ EXHIBIT A Addresses and PINs of Properties Removed from the R5 General Residential District and Placed Within the R5a General Residential District Property Address PIN 1403 Emerson St. 10-13-211-029-0000 1407 Emerson St. 10-13-211-031-0000 1411 Emerson St. 10-13-211-030-0000 1413 Emerson St. 10-13-211-026-0000 1419 Emerson St. 10-13-211-025-0000 1421 Emerson St. 10-13-211-024-0000 1425 Emerson St. 10-13-211-023-0000 1503 Emerson St. 10-13-210-031-0000 1507 Emerson St. 10-13-210-019-0000 1509 Emerson St. 10-13-210-018-0000 1511 Emerson St. 10-13-210-017-0000 1513 Emerson St. (Gilbert Park) 10-13-210-027-0000, 10-13-210-026-0000 1601 Emerson St. 10-13-210-035-0000, 10-13-210-034-0000 1910-1912 Asbury Av. 10-13-212-023-0000 1914 Asbury Av. 10-13-212-022-0000 1916-1918 Asbury Av. 10-13-212-021-0000 1920 Asbury Av. 10-13-212-020-0000 1924 Asbury Av. 10-13-212-019-0000 1926 Asbury Av. 10-13-212-018-0000 1930 Asbury Av. 10-13-212-017-0000 2000 Wesley Av. 10-13-204-017-0000 2004 Wesley Av. 10-13-204-015-0000 2008 Wesley Av. 10-13-204-014-0000 2010 Wesley Av. 10-13-204-013-0000 2014 Wesley Av. 10-13-204-012-0000 2018 Wesley Av. 10-13-204-024-0000 2024 Wesley Av. 10-13-204-009-0000 1913 Wesley Av. 10-13-212-011-0000 1915 Wesley Av. 10-13-212-010-0000 1917 Wesley Av. 10-13-212-009-0000 1919 Wesley Av. 10-13-212-008-0000 1925 Wesley Av. 10-13-212-007-0000 1929 Wesley Av. 10-13-212-006-0000 1933 Wesley Av. 10-13-212-005-0000 1937 Wesley Av. 10-13-212-004-0000 Page 17 of 45 P2.Page 276 of 455 30-O-20 ~6~ 1941 Wesley Av. 10-13-212-003-0000 1945 Wesley Av. 10-13-212-001-0000 1944 Wesley Av. 10-13-211-012-0000 1942 Wesley Av. 10-13-211-013-0000 1940 Wesley Av. 10-13-211-014-0000 1936 Wesley Av. 10-13-211-015-0000 1932 Wesley Av. 10-13-211-016-0000 1928 Wesley Av. 10-13-211-017-0000 1924 Wesley Av. 10-13-211-018-0000 1922 Wesley Av. 10-13-211-019-0000 1920 Wesley Av. 10-13-211-020-0000 1918 Wesley Av. 10-13-211-021-0000 1914 Wesley Av. 10-13-211-022-0000 1917 Jackson St. 10-13-211-011-0000 1921 Jackson St. 10-13-211-010-0000 1925 Jackson St. 10-13-211-009-0000 1927 Jackson St. 10-13-211-008-0000 1929 Jackson St. 10-13-211-007-0000 1931 Jackson St. 10-13-211-006-0000 1933 Jackson St. 10-13-211-005-0000 1935 Jackson St. 10-13-211-004-0000 1939 Jackson St. 10-13-211-003-0000 1941 Jackson St. 10-13-211-002-0000 1945 Jackson St. 10-13-211-001-0000 1944 Jackson St. 10-13-210-007-0000 1938-1940 Jackson St. 10-13-210-008-0000 1936 Jackson St. 10-13-210-009-0000 1934 Jackson St. 10-13-210-010-0000 1932 Jackson St. 10-13-210-011-0000 1930 Jackson St. 10-13-210-012-0000 1928 Jackson St. 10-13-210-013-0000 1924 Jackson St. 10-13-210-014-0000 1918-1920 Jackson St. 10-13-210-015-0000 1914 Jackson St. 10-13-210-016-0000 2007 Jackson Av. 10-13-204-007-0000 2009 Jackson Av. 10-13-204-006-0000 2013 Jackson Av. 10-13-204-005-0000 2015 Jackson Av. 10-13-204-004-0000 2017 Jackson Av. 10-13-204-023-0000 2021 Jackson Av. 10-13-204-022-0000 1310 Foster St. 10-13-212-002-0000 1407 Foster St. 10-13-204-016-0000 1421 Foster St. 10-13-204-008-0000 Page 18 of 45 P2.Page 277 of 455 30-O-20 ~7~ EXHIBIT B Map of Properties Removed from the R5 General Residential District and Placed Within the R5a General Residential District Page 19 of 45 P2.Page 278 of 455 Proposed Zoning City of E vanston IL, Imager y cour tesy Cook County GIS Zoning Boundaries & Lab els Zoning Ove rlay Districts oCSC - Cen tral Street Co rridor oDM - Dempster-Ma in Overla y oH - Hosp ital Overlay oRD - Redevelopme nt Overlay oWE- We st Ev anston Overlay Tax Parcels Octo ber 24 , 2 0 19 0 0.0 65 0.1 30.0 325 mi 0 0.1 0.20.0 5 km 1:4,0 0 0 This map is not a plat of survey. This map is provided "as is" without warrant ies of any kind. See www.c it yofevanston.org/mapdisclaimers .html for mor e inform ation.Copy right 2018 City of Evans tonPage 20 of 45P2.Page 279 of 455 APPROVED Page 1 of 8 Plan Commission Minutes 1/22/20 MEETING MINUTES PLAN COMMISSION Wednesday, January 22, 2020 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Room G300 Members Present: Jennifer Draper, Carol Goddard, George Halik, Brian Johnson, Jane Sloss Members Absent: Peter Isaac (Chair), John Hewko, Andrew Pigozzi, Staff Present: Scott Mangum, Planning and Zoning Manager Meagan Jones, Neighborhood and Land Use Planner Brian George, Assistant City Attorney Presiding Member: Chair Goddard 1. CALL TO ORDER / DECLARATION OF QUORUM Mr. Mangum called the meeting to order at 7:00 P.M. Ms. Jones called the roll and a quorum was established. Mr. Mangum explained that due to the Chair recusing himself and no Vice-Chair being in place, the Commission members present would need to elect an Interim Chair for the meeting. Commissioner Sloss made a motion to elect Carol Goddard as the Interim Chair. Seconded by Commissioner Draper. A voice vote was taken and the motion was approved unanimously, 5-0. 2. APPROVAL OF MEETING MINUTES: January 8, 2020 Commissioner Halik made a motion to approve the minutes from the January 8, 2020 meeting. Seconded by Commissioner Sloss. A voice vote was taken and the minutes were approved, 4-0, with one abstention. 3. OLD BUSINESS (Continued from October 30, 2019 and December 11, 2019) A. Text Amendment New Residential Zoning District 19PLND-0090 A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning, to create a new general residential zoning district designation with a maximum height limit of 3 and one-half stories. Page 21 of 45 P2.Page 280 of 455 APPROVED Page 2 of 8 Plan Commission Minutes 1/22/20 B. Map Amendment Emerson Street Rezoning 19PLND-0089 A Zoning Ordinance Map Amendment pursuant to City Code Title 6, Zoning, to rezone properties located north of Emerson Street roughly between Asbury Avenue to the east, Gilbert Park and former Mayfair railroad property to the west, and the block north of Foster Street to the north, from the existing R5 General Residential District zoning district to a new general residential zoning district with a height limit of 3 and one-half stories. Ms. Jones provided a brief review of the referral and proposed text and map amendment, describing the proposed boundaries and the difference between the existing and proposed zoning district (a reduction in height from 50 ft. or 5 stories to 42 ft. or 3.5 stories). Thomas Ramsdell, lawyer for Victoria Kathrein who requested the continuance, introduced both Ms. Kathrein and Mr. George Kisiel of Okrent Kisiel Associates, Inc. Mr. Ramsdell then explained that the proposed text amendment is not as much of an i ssue but the map amendment is what would affect the seven properties Ms. Kathrein and her husband spent 20 years assembling and investing $2 million in. He continued, stating that the proposed development that was brought forward on her properties was the result of a misunderstanding and that there are future plans for development that would fit the existing zoning requirements. Mr. Ramsdell then pointed out that staff is not making a recommendation for or against the proposed amendments and asked that if the proposal moves forward, that Ms. Kathrein’s 7 properties be excluded from the rezoning. Mr. Ramsdell then brought up Ms. Kathrein to speak and asked questions with responses that follow. Ms. Kathrein then spoke, explaining that she owns and manages property in both Chicago and Evanston, lived in Evanston between 2002 and 2013 then explaining how she and her late husband assembled property on Jackson beginning in 1997. Those properties were managed and rented. He passed away in 2015. She then explained that it was not her intention to apply for any variances from the existing R5 zoning whenever the property is redeveloped. Some preliminary planning with an architect began in 2009 and almost $2 million have been invested in the properties. Ms. Kathrein continued stating that she is familiar with current trends of development moving out of the downtown area. She spoke with staff to verify zoning and inclusionary housing requirements and intended to have affordable units on -site in whatever development occurred. After her husband’s passing, she intended to purchase two additional properties then sell all of the properties to a developer with more expertise, contracting with Domanus development in 2018. She explained that Domanus had prolonged the closing on the properties and had undertaken actions behind her back, proposing a development that did not meet zoning requirements and emptying the Page 22 of 45 P2.Page 281 of 455 APPROVED Page 3 of 8 Plan Commission Minutes 1/22/20 existing buildings which now sit vacant. Ms. Kathrein briefly described the community meeting in which Domanus presented their plans which were not well received soon after the contract between her and Domanus was broken. She then explained that the R5a zoning was never mentioned prior to Domanus development proposing their project but she had no intentions of putting forth a project that did not meet the current R5 zoning regulations. Ms. Kathrein finished by stating that if the R5a zoning was not approved, the property would go back on the market with conditions of adhering to the R5 zoning requirements but she is unsure of what will happen if the area is rezoned to R5a. A reduction in permitted height would be a financial burden. Mr. George Kiesiel then gave a brief overview of the work he has done which includes Church Street Plaza then provided a presentation. He exp lained the code requirements and suggested that rezoning from the existing R5 zoning to the proposed R5a would lead to a 28% loss in development rights on an average sized lot. He then used Ms. Kathrein’s properties in an example development based on curre nt and proposed requirements, claiming that an overall 33% loss in development ability. He then provided a brief overview of the change in use within the area over time and planning context of the 2005 Ridge/Green Bay/Emerson, mentioning that the plan did not consider transit oriented development and that the Comprehensive Plan, though older, mentions demand for more urban development and the need of Baby Boomers to downsize. He then explained that downzoning could lead to a potential loss developable area of 265,000 sq. ft. and lead to a reduction in potential tax revenue. Chair Goddard opened the hearing to questions from Commissioners. Commissioner Halik inquired about the zoning in the surrounding areas and the appropriateness of a 5-story building within the R4 District on Emerson Street. Mr. Kiesel responded that that was likely built as a planned development and an affordable housing development. Chair Goddard then opened the hearing to questions from the public. Ms. Tina Paden asked for clarification on how many units Ms. Kathrein planned to build. Mr. Kiesel stated that no development is proposed but the example shown would allow for 52 units. Ms. Paden then inquired about the number of required affordable units, stating that 10%, 5 units in the example case, is a small amount. She then inquired about the units that Ms. Kathrein owns and what the rent amount for those units. Ms. Kathrein responded, listing her properties and clarifying that the rent was market rate. Mr. Ramsdell interjected that the rent amounts are not related to the proposed amendments. Ms. Roberta Hudson explained there were a lot of problems in the area at one time and Page 23 of 45 P2.Page 282 of 455 APPROVED Page 4 of 8 Plan Commission Minutes 1/22/20 The Foster Park Neighbors neighborhood group was created to address them. She then asked what type of housing is proposed and stated that a plan has been provided that was not implemented but should be kept. Mr. Goddard clarified that there is no specific development proposed for the area and a text and map amendment are what is being considered. Mr. Christopher Gotschall inquired when Ms. Kathrein’s properties were acquired and suggested that some knowledge of the 2005 Plan for the area would have been known. Ms. Kathrein and Mr. Ramsdell responded that the properties were acquired between 1998 and 2018 and purchased according to current zoning. Ms. Carolyn Dellutri asked if the developer asked residents to vacate without a signed contract. Mr. Ramsdell responded that this question does not relate to the proposal in front of the Commission. Ms. Dellutri replied that residents are attempting to get additional understanding on the history of the process and Ms. Kathrein’s actions and how it relates to the 2005 Plan. Ms. Goddard then opened the hearing to public comment. Mr. Mike Abdelsayed stated he is opposed to the downzoning on Asbury Avenue between Green Bay Road and Emerson Street. He explained that this area has a different character and many different uses, the street is an A1 designated traffic street and is exposed to a lot of traffic. He has no opinion of rezoning property west of Asbury but feels the rezoning would reduce the value of his property. Mr. Timothy Samuel explained that he moved out of the City to get away from density and that this area is mostly single family homes with a few apartment b uildings. He stated that he welcomes development and affordable housing but is opposed to a dense 5-story development. He added that Domanus wanted to bring Lincoln Park to Evanston but expanding outside of downtown is not appropriate here. There is alread y ample development near transit areas in the downtown area which is more appropriate. He supports the proposed rezoning. Mr. Marcus Legleider stated he is in support of the rezoning and has a petition of signatures in support of the change. He explained that proposed rezoning reflects what the community wants as does the Study done in the area. He added that there are three buildings on his block that are not single family homes and not represented in Mr. Kiesel's representation of properties during his presentation. He added that he has a request from the owner of 1323 Emerson Street to include it in the rezoning. Ms. Linea Lattimer stated she is a 5th Ward Ambassador and lifelong Evanston resident and that her family founded United Faith Church. She inq uired how many live and work in Evanston’s 5th Ward then explained that while the Comprehensive Plan states the market for urban housing may become strong, that is not necessarily the case now. Page 24 of 45 P2.Page 283 of 455 APPROVED Page 5 of 8 Plan Commission Minutes 1/22/20 Offices, restaurants, etc. are desired more in the area, not affordable housing that is not affordable for residents. She then recommended an article within the Evanston Roundtable that provides a history of redlining in the area and asked that the Commission consider the impact of decisions to rezone the properties. Ms. Roberta Hudson stated that residents are fighting for the area and a 400 member survey had been done in the past regarding what residents would like in the area. They would like to have something for children, jobs and need to preserve the area for what people want. The residents’ dollar turns over once then leaves the community. She added that affordable housing is an issue and what the previous developer proposed did not fit what is needed in the area. She added that some recent developments had damaged homes during the construction phase that residents had to fix. Ms. Tina Paden stated that 1421 Emerson should not have been acquired or be a part of redevelopment as it was a part of the NSP2 affordable home program and will no longer be affordable. She mentioned that recent development is high-rise that changed the character of the area. She then added that the R5a zoning is important and that developers should not dictate zoning and build additional high-rises. Chris Gotschall stated that it is strange that Ms. Kathrein was not involved in the 2005 Study that would affect her property and that she knew this would be a possibility for 15 years. He added that he believes R4 or R3 should be the new zoning district and would love development of single-family, low density homes in the area. The area should not be looked at as Lincoln Park and developers should respect the wishes of the neighborhood and current character. Ms. Carolyn Dellutri stated that as the former Executive Director of Downtown Evanston, she is very familiar with the downtown area and development. She and her husband purchased their home in 2008. She explained that the City should consider and analyze the 600 new dwelling units coming online within the City before going west into this area. She mentioned that the 2005 study has been questioned and the City should consider looking at updating it. Ms. Brenda Greer stated she is a born and raised Evanstonian and she hopes that the commission considers the residents. New developments and rental fe es are pushing people out of Evanston and she hopes that the rezoning goes forward. Mr. John Cleary stated he is a 7 year resident and introduced Mr. Dan Lauer, his attorney. Both spoke in opposition of the proposed rezoning and Mr. Lauer added that he has a petition with signatures of residents on the 1900 Block of Asbury requesting to be removed from the proposed rezoning. Mr. Cleary then stated he would like to build 2 four story buildings, one apartment building, another a condo building with 2 affor dable units. The development would be in compliance with zoning and he has met with staff on a proposal. Mr. Lauer added that typically, a 4 story building is 44 ft. tall and that a Page 25 of 45 P2.Page 284 of 455 APPROVED Page 6 of 8 Plan Commission Minutes 1/22/20 3.5 story building with a frame roof would actually be taller than the hei ght limit proposed. Chair Goddard then closed the comment portion of the hearing and asked for closing comments. Mr. Ramsdell explained that he is struck by the amount of confusion and who the true petitioner is and that Ms. Kathrein is not asking to change any zoning but for it to be left alone. She is not relying on a plan but on the law and that it would go against equity to change the rules in the middle of the game when she is seeking to use her property rights. He asked that if the rezoning is to go forward, that her 7 properties be excluded. Chair Goddard then closed the hearing and the Commission began deliberation. Commissioner Halik stated that he can see both sides of the issue. He does not understand why the area is currently zoned R5, which is surprising given the existing development in the area. However, downzoning sets a dangerous precedent and that specific properties should not be concentrated on instead of the larger area. He continued, stating that Asbury is not a single family home a rea and could be taken out of the proposed map amendment area as well as possibly property along Emerson Street north to the alley. He added that the difference in height is 8 ft. which would not constitute a high-rise. Commissioner Sloss agreed with Comm ission Halik, stating that it is strange for the zoning in the area to be R5 given the existing character acknowledging that it is not uniform. Commissioner Goddard inquired if there have been other properties downzoned in the past. Ms. Jones responded that she is not aware of any recent downzoning that has occurred, especially not of this magnitude. Much of the rezoning that has occurred has been to similar or higher density. Mr. Mangum added that the R4a was a recent rezoning of a larger area in 2005. Ad ditionally this particular area was once zoned R6 when there were 7 different zoning districts (instead of the current 6) in the 1960’s and it has been zoned for higher density for some time. Commissioner Draper expressed that she is conflicted. A mix of housing is common and has a concern of spot zoning if certain properties are added and removed. She added that there is an aspect of single family housing that is unaffordable and apartments can be more affordable. Commissioner Johnson stated that plans, in a national context, are usually done or updated every 15 years and changes are fairly rare. To approve changes to zoning, the Commission must be very sure that it is the right way. He then asked for clarification on how the vote for the amendment could be structured. Page 26 of 45 P2.Page 285 of 455 APPROVED Page 7 of 8 Plan Commission Minutes 1/22/20 Commissioner Halik added that a study should be done in context with the whole City and that any zoning change should be comprehensive. The Commission then reviewed the standards and found that of the three that were applied to the proposed amendment, the proposed amendments do not match with the information within the Comprehensive Plan which calls for the current zoning, the proposed amendments are compatible with adjacent properties, however, the proposed changes could negatively impact the value of some properties in the area. Commissioner Halik inquired if the Commission should consider removing certain properties from the map amendment. Chair Goddard responded that in order to move forward with the map amendment, the text amendment n eeds to be approved, which has not yet occurred. Commissioner Johnson then added that possibly altering the proposed rezoning by block is wading into spot zoning. Commissioner Johnson made a motion to recommend approval of the proposed text amendment to create the R5a Zoning District. Seconded by Commissioner Draper. A roll call vote was then taken and the motion failed, 1-4. Ayes: Sloss Nays: Draper, Goddard, Halik, Johnson Commissioner Halik asked if there was an ability to make additional recommendations to City Council regarding this item as this should be part of a greater comprehensive plan evaluation. Commissioner Sloss made a motion to recommend approval of the proposed map amendment to rezone the Emerson Street area from R5 to R5a with a maximum building height of 3.5 stories. Seconded by Commissioner Draper. A roll call vote was then taken and the motion failed, 1-4. Ayes: Sloss Nays: Draper, Goddard, Halik, Johnson 4. PUBLIC COMMENT A member of the public inquired about a decision to omit the properties on Asbury Avenue from the rezoning consideration. Ms. Goddard responded that the Commission has voted to recommend denial of the text and map amendments as presented by staff. The minutes will reflect the discussion and the recommendation will move forward to the City Council. Page 27 of 45 P2.Page 286 of 455 APPROVED Page 8 of 8 Plan Commission Minutes 1/22/20 5. ADJOURNMENT Commissioner Johnson made a motion to adjourn the meeting. Commissioner Sloss seconded the motion. A voice vote was taken and the motion was approved by voice vote 5 -0. The meeting was adjourned at 8:58 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department Page 28 of 45 P2.Page 287 of 455 6-8-7. - R5 GENERAL RESIDENTIAL DISTRICT. 6-8-7-1. - PURPOSE STATEMENT. The R5 general residential district is intended to provide for infill development of a mix of multi-family residential structures at a medium density, including townhouses, two-family dwellings, three-story walk- ups and courtyard apartment buildings that characterize the traditional multiple -family housing development found in this district. (Ord. No. 43-O-93; amd. Ord. 71-0-05) 6-8-7-2. - PERMITTED USES. The following uses are permitted in the R5 district: Daycare home—Adult (subject to the general requirements of Section 6-4-3, "Adult Daycare Homes," of this Title). Daycare home—Child (subject to the general requirements of Section 6-4-2, "Child Daycare Homes," of this Title). Dwelling—Multiple-family. Dwelling—Single-family attached. Dwelling—Single-family detached. Dwelling—Two-family. Educational institution—Public. Home occupation (subject to the general requirements of Chapter 5, "Home Occupations," of this Title). Neighborhood garden. Park. Playground. Residential care home—Category I (subject to the general requirements of Section 6-4-4, "Residential Care Homes and Residential Residential Care Homes," of this Title). Residential care home—Category II (subject to the general requirements of Section 6-4-4, "Residential Care Homes and Residential Residential Care Homes," of this Title). Shelter for abused persons. (Ord. No. 43-O-93; amd. Ord. 71-0-05; Ord. No. 81-O-14, § 28, 8-11-2014) 6-8-7-3. - SPECIAL USES. The following uses may be allowed in the R5 district, subject to the provisions set forth in Section 6 - 3-5, "Special Uses," of this Title: Assisted living facility. Page 29 of 45 P2.Page 288 of 455 Bed and breakfast establishments (subject to the general requirements of Section 6-4-7, "Bed And Breakfast Establishments," of this Title). Child residential care home. Community center—Public. Congregate housing. Cultural facility. Daycare center—Adult (subject to the general requirements of Section 6-4-3, "Adult Daycare Homes," of this Title). Daycare center—Child (subject to the general requirements of Section 6-4-2, "Child Daycare Homes," of this Title). Educational institution—Private. Independent living facility. Long term care facility. Membership organization. Office (subject to the general requirements of Section 6-8-1-11, "Special Conditions For Office Uses," of this Chapter). Planned development (subject to the requirements of Section 6-3-6, "Planned Developments," of this Title and Section 6-8-1-10, "Planned Developments," of this Chapter). Public utility. Recreation center—Public. Religious institution. Retirement community. Retirement home. Retirement hotel. Rooming house. Shelter care home. Transitional shelter (subject to the requirements of Section 6-3-5-11, "Additional Standards For A Special Use For Transitional Shelters," of this Title). Transitional treatment facility—Category I (subject to the general requirements of Section 6-4-5, "Transitional Treatment Facilities," of this Title). Transitional treatment facility—Category II (subject to the general requirements of Section 6-4-5, "Transitional Treatment Facilities," of this Title). (Ord. 44-0-09) Page 30 of 45 P2.Page 289 of 455 6-8-7-4. - LOT SIZE. The minimum lot sizes in the R5 district are: Minimum Lot Size (A) Single-family dwelling unit Five thousand (5,000) square feet, except as expressly allowed in Subsection 6-4-1-7(B) of this Title (B) Single-family attached dwelling unit Two thousand (2,000) square feet each for the first three (3) dwelling units, plus one thousand two hundred (1,200) square feet for each additional dwelling unit (C) Two-family attached dwelling unit Two thousand five hundred (2,500) square feet per dwelling unit (D) Multiple-family and group occupancy dwelling units One thousand five hundred (1,500) square feet each for the first four (4) dwelling units, plus eight hundred (800) square feet for each additional dwelling unit (E) Nonresidential use Ten thousand (10,000) square feet (Ord. 70-0-07) 6-8-7-5. - LOT WIDTH. The minimum lot width in the R5 district is as follows: Minimum Lot Width Page 31 of 45 P2.Page 290 of 455 (A) Single-family detached dwelling unit Thirty-five (35) feet (B) Two-family dwellings Thirty-five (35) feet (C) Single-family attached dwelling units; three (3) or more Sixty (60) feet (D) Other uses Fifty (50) feet (Ord. 95-O-09) 6-8-7-6. - BUILDING LOT COVERAGE. The maximum lot coverage in the R5 district is forty-five percent (45%). Building lot coverage shall include two hundred (200) square feet for each required parking space for any residential unit when the required parking space is provided other than within a building. On a zoning lot that is: a) used for a "dwelling" or dwellings as herein defined, and b) legally nonconforming as to building lot area, when a land user seeks zoning certification for a building permit to replace an existing detached garage with a garage having the same ground floor area as the existing garage, such construction shall be an allowed continuance of the legal nonconforming building lot coverage. (Ord. 109-0-02; amd. Ord. 71-0-05) 6-8-7-7. - YARD REQUIREMENTS. The minimum yard requirements in the R5 district are as follows [9]: (A) Residential structures: 1. Front yard Twenty-seven (27) feet; parking prohibited Page 32 of 45 P2.Page 291 of 455 2. Side yard abutting a street Fifteen (15) feet; parking prohibited 3. Side yard Three (3) feet 4. Rear yard Twenty-five (25) feet (B) Nonresidential structures: 1. Front yard Twenty-seven (27) feet for building; parking prohibited 2. Side yard abutting a street Fifteen (15) feet for building; parking prohibited 3. Side yard Ten (10) feet for building; parking prohibited 4. Rear yard Twenty-five (25) feet for building; five (5) feet for parking (C) Accessory uses and structures: 1. Front yard Garages only, twenty-seven (27) feet Page 33 of 45 P2.Page 292 of 455 2. Side yard abutting a street Garages only, fifteen (15) feet 3. Side yard Five (5) feet 4. Rear yard Three (3) feet (Ord. No. 43-O-93; amd. Ord. 71-0-05) Footnotes: --- (9) --- See also Subsection 6-4-1-9(A), "General Yard Requirements," of this Title. 6-8-7-8. - MEAN BUILDING HEIGHT. The maximum mean building height in the R5 district is fifty (50) feet or five (5) stories, whichever is less, except as modified per the requirements found in Table 4-B of Section 6-4-1-7 of this Title. Notwithstanding the foregoing, any building or structure legally existing and conforming to the building height requirement of this district as of the effective date hereof, shall, for the purpose of the district and the requirements of this zoning ordinance, be deemed complying with the mean building height requirement and shall have the status of legally permitted structure or use, not a legal noncompliance, and shall not be subject to or benefit from the allowances, restrictions and procedures of Chapter 6, "Nonconforming Uses And Noncomplying Structures," of this Title. Such conforming status shall continue in the event said building is removed or destroyed by a means within the control of the owner thereof and shall allow for the construction of a building or structure at the height of the building or structure legal ly existing and conforming to the building height requirement of this district as of the effective date hereof. (Ord. 70-0-07) 6-8-7-9. - IMPERVIOUS SURFACE. (A) The maximum impervious surface ratio for the R5 district is sixty percent (60%). (B) The impervious surface ratio is calculated by dividing the total defined net impervious surfaces on the zoning lot by the area of the zoning lot. (C) The total defined net impervious surfaces on the zoning lot are all areas included in building lot coverage plus any hard surfaced, nonnaturally occurring area that does not readily absorb wat er, including, but not limited to, any paved, asphalt or concrete areas, parking and graveled driveway areas, swimming pools, sidewalks, and paved recreation areas subject to the following exemptions: Page 34 of 45 P2.Page 293 of 455 1. Any area, including open parking, paved or unpaved, included in the calculation of building lot coverage, shall not be twice counted in the calculation of total defined net impervious surface. 2. Subject to the porch exemption of Section 6-8-7-10 of this Chapter, the following standards govern the classification of structures commonly referred to as decks: (a) Uncovered Decks with Permeable Surface Areas Underneath: Any uncovered deck, or a portion thereof, covering three percent (3%) of the lot area will be excluded from building lot coverage and impervious surface coverage calculation. Any lot area covered by an open deck above and beyond the initial three percent (3%) will count towards the impervious surface coverage calculation. (b) Uncovered Decks with Impermeable Surface Areas Underneath: One hundred percent (100%) of the lot area covered by an uncovered deck counts towards impervious surface area. 3. Twenty percent (20%) of areas covered by paving blocks made of impervious material to the extent that they cover an area that maintains a demonstrable level of porosity whether soil, sand, gravel, or similar material shall be excluded from the calculation of net impervious surfaces. 4. Twenty-five percent (25%) of areas covered by paving blocks made of permeable materials and pervious paving systems to the event that they cover an area that maintains a demonstrable level of porosity whether soil, sand, gravel, or similar material shall be excluded from the calculation of net impervious surfaces. (D) Driveways or walkways legally existing as of the effective date hereof may be replaced or repaired, provided that the replacing or the repairing is in the same or lesser dimensions as existed on the effective date hereof. (Ord. 112-0-03; amd. Ord. 71-0-05; Ord. No. 165-O-15 , § 7, 5-23-2016) 6-8-7-10. - PORCH EXEMPTION. Excluded from the calculation of maximum building lot coverage and maximum impervious surface for all residential districts are the following: (A) Fifty percent (50%) of the surface area of porches with the following characteristics: 1. Open to the air; 2. Not all weather; 3. Roofed or not roofed; 4. Screened or not screened; 5. Facing a street; 6. Not a rear or back porch or any portion of a porch between the rear wall of the house and the rear lot line; and 7. Not separated from the street right of way by a fence with both an opacity e xceeding sixty percent (60%) and a height exceeding forty-eight (48) inches. (Ord. 112-0-03; amd. Ord. 71-0-05) Page 35 of 45 P2.Page 294 of 455 Zoning District Comparison Zoning District Max. Bldg. Height (ft.) Max. FAR Max # of Units Max. Bldg. Height (ft.) Max. FAR Max. # of Units R1 35 ft. or 2.5 stories, whicever is less 30% (Bldg. lot coverage) 1 sfdu (7,200 sf min. lot) 47 +10% (Bldg lot coverage) NA R2 35 ft. or 2.5 stories, whicever is less 40% (Bldg. lot coverage 1 sfdu (5,000 sf min. lot) 47 +10% (Bldg lot coverage) NA R3 35 ft. or 2.5 stories, whicever is less 45% (Bldg. lot coverage) 5000 sf for sfdu, 3500 sf/du for 2‐ family 47 +10% (Bldg lot coverage) NA R4 35 ft. or 2.5 stories, whicever is less 40% (Bldg. lot coverage 5000 sf for detached sfdu, 2500 sf/du for two family and up 47 +15% (Bldg. lot coverage) 25% R4a 35 ft. or 2.5 stories, whicever is less 40% (Bldg. lot coverage 5000 sf for detached sfdu, 2500 sf/du for two family and up 47 +15% (Bldg. lot coverage) 25% R5a 42 ft. or 3.5 stories, whichever is less 45% (Bldg. lot coverage 1500 sf for first 4 units + 800 sf for each additional unit 54 +15% (Bldg. lot coverage) 25% R5 50 ft. or 5 stories, whicever is less* 45% (Bldg. lot coverage 1500 sf for first 4 units + 800 sf for each additional unit 62 +15% (Bldg. lot coverage) 25% R6 85 ft. or 8 stories, whichever is less* 50% (Bldg. lot coverage 2,000 sf for first 2 units + 1000 sf for each additional unit 97 +20% (Bldg. lot coverage) 25% *Mean building height Standard Requirements PD Site Development Allowances Page 36 of 45 P2.Page 295 of 455 ..\_D.>:$rVa/75.2) Umm_._<_m3omG 2 Em _u_m:oo33_mm_o: <<mEm czama?amamxuammmoc_.mcuuon9.Em Eouommq _.m~o:_:moqEoumamm8888 son:3 m3m_.mo:96$3cm_.._<cmazmma>m_u_.=<><m:cm8 Em mmm».9.3:um}man8_.3m_._<_m<8:_.m___dma u_.oum:<8 Em EmmnmanEm Eoox 22E 3 mo?mq mzmm38-.2:m3m..mo:m...$3-130 >ma:_.< ><m..~ooo-~o§<<mm_m<><m..83-83 gmoxwoa><m..$8 w_oox9.gmoxmo:><m..88 w_o%2 <<mm_m<><m._Koo w_8x 2 _uom.m_.ms:03 Em mx_mE6mmOm:m—m__»mmEm::m_UWEQ 328 %=§8 m:92 mumOm:m_.m__»mmam:=m_Qmion 33.8 Ewan.<<_E m :3:=3:2 3 m8:mmo..S ?mmrsE_n:m<m_._m_mmm.mmnoasm8mumEoca cm.2 xmmuim<<_E Em amooaamzamzoam3253 Em <<mm?m<m_._m8:_<_mw~m_._u_m:maou?ma.53.K 83.<<mmm :2 mcnm<.E<Emmm_.moo33m:ammo:m <<m_.m:_n_3_u_m3m_:ma2 Em 33m 85 zoumEm 0.2 2 m<m:m8:<<___:92 30.2 Ea 8.6 o<ma:m Noaaum&:m.3m3. .8m; AN vanntann _wNm _n is.3 52 \§Page 37 of 45P2.Page 296 of 455 zo<m3cm_.a.MSo Umm_._sm=_am_.m2Em_u_m:oo33.mmmo:. <<mEmcsamam?zmamxuammmor:mcvuon3EmEduomma_.mNo:_:noq u_.oum:.mm_onm»ma :o_.E2m3mGo:mama3:m:_<um2<mm:>mc:Q><m:cm8Emmmmr9.3:_um:Aman ..o=:m~_<_m$m._.B___.omau3um:<8Em58..manEmEoox29.2.2 momnmqm¢mm~ :832:m3m8o:mr.2:38°>mc:_.<><m..m8o-~o§<<mm_m<><m..83.NS. gmoxmoa><m..Booman:2gmnxmo:><m._$8w_o%2<<mm_m<><m..Koo maoxom _uomnm_.ms:63Emmx_m._:mmmmm:m«m__»mmEm::m_Gain.NoazmEwan.8 m:92 mam ®m:m_.m_mmmEm2_m_U.mEo~Noaama_mEn_<<_Em.663=3:9.mm.m?onmwo_.5.»Em». <<:.o:m<m_._m_mmm.mmnoazu8mumSosacm5xmmuio§EEmamooaamzammozm Emqm_u<Em<<mm.m<m:m.o:_<_mmnm.._u_m:3°28_<_m<3.B8.<<mmm:9 m:_.m <<—._< Emmmqmooaamaamzozm<<m«m:.».3u_m3m_:mamnEm:39USEonmEm O3 2 m<m:m8= <<___:92mac?E_m_o:mo<m_d:mNoasnm&:mE.m3. V>ouxmmmm_mz>Emm \N \ .\(.\_v.\\\.. .,K.\x..\.I\ V _.\x"1.1.T.IAm..-Us»r\.u7!.vI—¥l‘1 ‘Ii:+:vEifA».,.F..rsk 3.;ma._gxk _.§\hI ||| |Page 38 of 45P2.Page 297 of 455 Page 39 of 45P2.Page 298 of 455 Page 40 of 45P2.Page 299 of 455 Page 41 of 45P2.Page 300 of 455 ‘ElII.'91‘st‘PL'01 zmimu_um....o<nmo:Mo$-3-mmGE»: 003336“Emmmm_:n_cnmGnum3m_.wo=55mEouommamumNoazuEwan >oommmm”Bum<<mm_m<_$8<<mm_m<.._m~wm3m_.mo:.38m3m_.mo: zmamummqms_um_6-mu_om«o:mo8-8-~wa“ow_._m ooasmimu >oommmmuBum<<mm_m<><m ZmamuEn:z_m_.mo_._:o:Mo8-._o-~waawom ooaamamu >_uummmmuBB<<mm_m<><mm<m:m8:.__.88. zm=_m_.E__m._._.m:o:M3m;98Snooam Ooaamamu<mm.<<m.§._aa_<mcuuo:R_mmm.mmm_.m~o:=._o9:Eoca Emma.8 mmmm: 759.mmEnoasm83m_am3Smoo:m:_._=<9“Em:m6:co3ooa.<<m<_m<<Em mam mmm :m_o:wo3ooa<m_.mcmmooamacmaoz2:5335.owao<<:6<§m<m=m8=. >ou_~mmm”2:»<<mm_m<><m zmam_w:m1_<:0m:=o:onm3m-8-~manwmm oo3_._._m:.m” >o_ummmmn83<<mm_m<><m::m_m<m:m8:.__.8N3 zmamn0325_u_.m:om__:oo:~o$-8-~mBumuou ooaamamu >_uuxmmm“B8<<mm_m<><m::m zmamuO36_u_.m:om__:oo:38-.983$93 ooaamamu >uoxmmm_mooo<<mw_m<><m::m zmamugm:Bmm?qmo:83.8.8Bumum ooaamamu >oummmm”$3<<mm_m<><m zmamnm:m__mImaoaoz~o._o-8-mooeow? ooaamarmn >o_ummmm”.33<<mm_m<><m.m<m:m8:___.meme zmamu>3<_<_mm.m_.mon~o8-3.moSé“B ooaamamu >oo_»mmm”$8<<mm_m<><m zm3m_>_mxmm&_.__u:6:on88-3-8aummum Ooaawznmu Page 42 of 45P2.Page 301 of 455 Page 43 of 45P2.Page 302 of 455 Page 44 of 45P2.Page 303 of 455 Page 45 of 45P2.Page 304 of 455 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Meagan Jones, Neighborhood and Land Use Planner CC: Johanna Leonard, Community Development Director; Scott Mangum, Planning & Zoning Mananger Subject: Ordinance 31-O-20, Amending Title 6, Cannabis Regulations Date: February 24, 2020 Recommended Action: Plan Commission and Staff recommend approval of a text amendment to the Zoning Ordinance to establish definitions and provisions for additional cannabis uses such as cannabis growers, infusers, processing organizations, transporters, etc. within the City’s zoning districts. Ordinance 31-O-20 has been written to be expansive following the Planning and Development Committee discussion. The Committee should review the list of uses and districts and consider whether they are appropriate. Council Action: For Introduction Summary: At the February 10, 2020 Planning & Development Committee meeting, the Committee began discussion of the Zoning Ordinance text amendment to the distance requirement between cannabis dispensaries and schools as well as introduction of new definitions and regulations for additional cannabis uses. The Committee voted to move the dispensary distance requirement portion of the amendment forward for Introduction to City Council (Ordinance 23-O-20) and hold the regulations for additional cannabis businesses in Committee in order to expand the zoning districts in which those businesses would be allowed by permitting some uses in Industrial Districts and allowing others as Special Uses in a wider range of districts (Ordinance 31-O-20, attached). The revised text amendment is detailed below. Proposal Overview: Staff and the Plan Commission propose to amend a numb er of sections within the Zoning Code as they relate to the definitions and regulations of cannabis uses. Specifically the following amendments are proposed: P3.Page 305 of 455 Section 6-18-3. DEFINITIONS to create definitions for Cannabis Cultivation Centers, Cannabis Infusers, Cannabis Processors, Cannabis Craft Growers, and Cannabis Transporters. Specifically, revisions will be the following: As was done with Cannabis Dispensaries, distancing requirements are proposed to be codified within the newly created Section 6-4-11. Special Regulations Pertaining to Cannabis Related Uses. Specifically the following is proposed: 6-4-11. - SPECIAL REGULATIONS PERTAINING TO CANNABIS RELATED USES. 6-4-11-4. Cannabis Cultivation Centers Page 2 of 48 P3.Page 306 of 455 1. Special Uses: The approval for cannabis cultivation centers shall only be allowed as a Special Use in I1, I2 and I3 Zoning Districts. Cannabis Cultivation Centers shall be prohibited in all R, D, B, C, M, T, U, RP, OS and O1 Zoning Districts, the oDM, oCSC and oH Zoning Overlay Districts, as well as within any dwelling unit or rooming unit. 2. Distance Requirement: Any cannabis cultivation center shall not be located within one thousand five hundred (1,500) feet of a cultivation center or other cannabis related business within two-thousand five hundred (2,500) feet of a pre-existing public or private educational institution that is an elementary, middle, or high school, day care center, day care home, group day care home, part day child care facility, or an area zoned exclusively for residential use as measured from lot line to lot line. 3. Distance Requirement Measurement: The distance requirement shall be measured from the nearest property lines of each property the cannabis cultivation center is located on. 4. Hours of Operation: Cannabis Cultivation Centers shall only be permitted to operate between the hours of 8:00 a.m. and 8:00 p.m. seven days out of the week. 6-4-11-5. Cannabis Infuser 1. Permitted Uses: Cannabis infusing business shall only be allowed as a Permitted Use in the I1, I2, and I3 Zoning Districts. 2. Special Uses: The approval for cannabis infusing businesses shall only be allowed as a Special Use in all D, C, M, B1a, B2, B3, RP, WE1 and O1 Zoning Districts as well as the oDM, and oCSC Zoning Overlay Districts. Cannabis Infusers shall be prohibited in all R, T, U, B1, and OS Zoning Districts,oH Zoning Overlay District as well as within any dwelling unit or rooming unit. 3. Distance Requirement: Any cannabis infuser shall not be located within one thousand five hundred (1,500) feet of another cannabis infuser or other cannabis related business or within five hundred (500) feet of a pre-existing public or private educational institution that is an elementary, middle, or high school, as measured from lot line to lot line. 4. Distance Requirement Measurement: The distance requirement shall be measured from the nearest property lines of each property the cannabis infuser is located on. 5. Hours of Operation: Cannabis Infusers shall only be permitted to operate between the hours of 8:00 a.m. and 8:00 p.m. seven days out of the week. 6-4-11-6. Cannabis Processor 1. Permitted Uses: Cannabis processing business shall only be allowed as a Permitted Use in the I1, I2, and I3 Zoning Districts. 2. Special Uses: The approval for cannabis processing businesses shall only be allowed as a Special Use in all M Zoning Districts. Cannabis processors shall be prohibited in all R, D, B, C, T, U, RP, OS, WE1 and O1 Zoning Districts, the oDM, oCSC, and oH Zoning Overlay Districts, as well as within any dwelling unit or rooming unit. 3. Distance Requirement: Any cannabis processor shall not be located within one thousand five hundred (1,500) feet of another cannabis processor or other cannabis related business or within five hundred (500) feet of a pre-existing public or private educational institution that is an elementary, middle, or high school, as measured from lot line to lot line. 4. Distance Requirement Measurement: The distance requirement shall be measured from the nearest property lines of each property the cannabis processor is located on. 5. Hours of Operation: Cannabis Processor shall only be permitted to operate between the hours of 8:00 a.m. and 8:00 p.m. seven days out of the week. 6-4-11-7. Cannabis Craft Grower 1. Permitted Uses: Cannabis craft growing businesses shall only be allowed as a Permitted Use in the I1, I2, and I3 Zoning Districts. Page 3 of 48 P3.Page 307 of 455 2. Special Uses: The approval for cannabis craft growing businesses shall only be allowed as a Special Use in all D, C, M, B1a, B2, B3, RP, WE1 and O1 Zoning Districts as well as the oDM and oCSC Zoning Overlay Districts. Cannabis Infusers shall be prohibited in all R, T, U, B1, and OS Zoning Districts, oH Zoning Overlay District, as well as within any dwelling unit or rooming unit. 3. Distance Requirement: Any cannabis craft grower shall not be located within one thousand five hundred (1,500) feet of another cannabis craft grower or cannabis related business or within five hundred (500) feet of a pre-existing public or private educational institution that is an elementary, middle, or high school, as measured from lot line to lot line. 4. Distance Requirement Measurement: The distance requirement shall be measured from the nearest property lines of each property the cannabis craft grower is located on. 5. Hours of Operation: Cannabis Craft Growers shall only be permitted to operate between the hours of 8:00 a.m. and 8:00 p.m. seven days out of the week. 6-4-11-8. Cannabis Transporter 1. Permitted Uses: Cannabis transporting business shall only be allowed as a Permitted Use in the I1, I2, and I3 Zoning Districts. 2. Special Uses: The approval for cannabis transporting businesses shall only be allowed as a Special Use in all D, C, M, B1, B2, B3, RP, WE1 and O1 Zoning Districts as well as the oDM and oCSC Zoning Overlay Districts. Cannabis Infusers shall be prohibited in all R, T, U, B1, and OS Zoning Districts, oH Zoning Overlay District, as well as within any dwelling unit or rooming unit. 3. Distance Requirement: Any cannabis transporter shall not be located within one thousand five hundred (1,500) feet of another cannabis transporter or cannabis related business or within five hundred (500) feet of a pre-existing public or private educational institution that is an elementary, middle, or high school, as measured from lot line to lot line. 4. Distance Requirement Measurement: The distance requirement shall be measured from the nearest property lines of each property the cannabis transporter is located on. 5. Hours of Operation: Cannabis Transporters shall only be permitted to operate between the hours of 8:00 a.m. and 8:00 p.m. seven days out of the week. 6-4-11-9. Co-location of Cannabis Uses Cannabis businesses may collocate at one site. Both businesses must be either an allowed Permitted or Special Use within the zoning district and shall follow all regulations as provided by the State of Illinois and Section 6-4-11 of this Code. 6-4-11-10. On-site Consumption of Cannabis On-site consumption of cannabis shall be prohibited at any business establishment within the City, including at any Cannabis Related Business. With regards to where these additional cannabis businesses will be allowed to establish a location, staff is taking State requirements into consideration as well as Council preferences. There has been interest in the creation of on-site cannabis operations to support individuals who seek to consume but cannot do so at their residence. Staff seeks additional feedba ck on this potential use. A proposed use chart is outlined below with cannabis dispensaries included. Page 4 of 48 P3.Page 308 of 455 As many of the proposed cannabis uses are more intense in nature and include processes that may incorporate chemicals that could generate odors that could be considered a nuisance, it is recommended that those uses only be permitted as a special use outsid e of Industrial Districts. Some uses may or may not be appropriate in Downtown, Research Park, Business, or Commercial Districts depending on their operations and exterior appearance. For example, businesses that incorporate retail-type of operations or co-locate with a dispensary may be appropriate where a primarily warehouse or manufacturing operation may not. It should also be noted that, with the inclusion of state distancing and space Page 5 of 48 P3.Page 309 of 455 requirements, it is highly unlikely that a cultivation center would be able to find a suitable space to operate. Parking regulations for the cannabis cultivation centers, processors, craft growers and infusers are proposed to be similar to that of industrial and manufacturing related activities. Cannabis transporters are proposed to be similar to that of industrial service establishments. These requirements would require parking both on the size of the businesses’ buildings and the number of business vehicles. Table 16-B — Schedule of Minimum Off Street Parking Requirements is not proposed to specifically separate out these uses at this time. ondiscussed briefly Commission the Plan 2020 8, January the During hearing, -site consumption. There was discussion that Evanston should be at the forefront of considering on-site consumption of cannabis. A point was raised that it could become an equity issue as cannabis-use is more restricted than tobacco use. Additionally, lower -income residents would less likely be able to consume cannabis within their residences due to restrict ive smoking regulations and have no place they are able to consume cannabis. The State currently allows for consumption at dispensaries and smoking establishments but enables municipalities to regulate does nocurrently City The consumption. of aspect this smoking allow t establishments as either a permitted or special use. The proposed Zoning Ordinance Text Amendment meets the standards for approval of amendments per Section 6-3-4-5- of the City Code. The proposal is consistent with the objectives of the Comprehensive Plan to: 1) Maintain the appealing character of Evanston’s neighborhoods while guiding their change, 2) Retain and attract businesses in order to strengthen Evanston’s economic base, and 3) Promote the growth and redevelopment of business, commercial, and industrial areas. Staff will need to ensure that precautions related to licensing, building, and security are also in place to mitigate any possible effects on surrounding areas. Other Municipalities: Chicago-area municipalities have begun discussions and passed ordinances and resolutions regarding cannabis uses. Though there have not been as many municipalities establishing legislation for cannabis uses outside of cannabis dispensaries, a few have provided some regulations for the additional uses such as infusers, craft growers, processors, etc. Chicago’s ordinance will allow cannabis cultivation centers as a planned manufacturing district, while uses such craft growers, infusers and processors are a permitted use in manufacturing districts and a special use in the commercial districts. It allows Infuser and Processor dispensing and processing growing, to with collocate businesses craft organizations provided the cannabis and money is stored separately. In Niles, cultivation centers, infusers, processors and transporters are permitted uses within the manufacturing district with craft growers also being permitted with an established Cannabis Overlay District (where dispensaries are permitted). Legislative History: February 10, 2020 - The Planning and Development Committee discussed both cannabis related uses and distancing requirements for cannabis dispensaries and voted to hold this portion of the proposed amendment in order for it to be revised to allow some cannabis Page 6 of 48 P3.Page 310 of 455 businesses within additional zoning districts. The ordinance amending cannabis dispensary requirements moved forward to City Council. January 8, 2020– The Plan Commission voted, 6-0, to recommend approval of the proposed text amendment.Link to January 8, 2020 Plan Commission Packet Attachments: Ordinance 31-O-20, Amending Definitions and Regulations of Cannabis Uses Plan Commission Meeting Minutes, January 8, 2020 Map of Cannabis Dispensary Zoning Districts with 500' buffer around Schools Page 7 of 48 P3.Page 311 of 455 2/12/2020 31-O-20 AN ORDINANCE Amending the City Code Relating to the Definitions and Regulations of Cannabis Use BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Subsection 6-18-3, “Definitions”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: CANNABIS CULTIVATION CENTER A facility operated by an organization or business that is registered by the Illinois Department of Financial and Professional Regulation to cultivate, process, transport and perform necessary activities to provide cannabis and cannabis-infused products to licensed cannabis business establishments, per the Cannabis Regulation and Tax Act, (P.A. 101-0027), as it may be amended from time -to-time, and regulations promulgated thereunder. CANNABIS INFUSER A facility operated by an organization or business that is licensed by the Illinois Department of Agriculture to directly incorporate cannabis or cannabis concentrate into a product formulation to produce a cannabis-infused product, per the Cannabis Regulation and Tax Act, (P.A. 101-0027), as it may be amended from time-to-time, and regulations promulgated thereunder. CANNABIS PROCESSOR A facility operated by an organization or business that is licensed by the Illinois Department of Agriculture to either extract constituent chemicals or compounds to produce cannabis concentrate or incorporate cannabis or cannabis concentrate into a product formulation to produce a cannabis product, per the Cannabis Regulation and Tax Act, (P.A. 101-0027), as it may be amended from time -to- time, and regulations promulgated thereunder. CANNABIS CRAFT GROWER A facility operated by an organization or business that is licensed by the Illinois Department of Agriculture to cultivate, dry, cure and package cannabis and perform Page 8 of 48 P3.Page 312 of 455 31-O-20 ~2~ other necessary activities to make cannabis available for sale at a dispensing organization or use at a processing organization, per the Cannabis Regulation and Tax Act, (P.A. 101-0027), as it may be amended from time -to-time, and regulations promulgated thereunder. CANNABIS TRANSPORTER An organization or business that is licensed by the Illinois Department of Agriculture to transport canna bis on behalf of a cannabis business establishment or a community college licensed under the Community College Cannabis Vocational Training Pilot Program, per the Cannabis Regulation and Tax Act, (P.A. 101-0027), as it may be amended from time-to-time, and regulations promulgated thereunder. SECTION 2: City Code Section 6-4-11, “Special Regulations Pertaining to Cannabis Related Uses”, of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-4-11. - SPECIAL REGULATIONS PERTAINING TO CANNABIS RELATED USES. 6-4-11-4. Cannabis Cultivation Centers (A) Special Uses: The approval for cannabis cultivation centers shall only be allowed as a Special Use in I1, I2 and I3 Zoning Districts. Cannabis Cultivation Centers shall be prohibited in all R, D, B, C, M, T, U, WE1, RP, OS and O1 Zoning Districts, the oDM, oCSC and oH Zoning Overlay Districts, as well as within any dwelling unit or rooming unit. (B) Distance Requirement: Any cannabis cultivation center shall not be located within one thousand five hundred (1,500) feet of a cultivation center or other cannabis related business within two-thousand five hundred (2,500) feet of a pre-existing public or private educational institution that is an elementary, middle, or high school, day care center, day care home, group day care home, part day child care facility, or an area zoned exclusively for residential use as measured from lot line to lot line. (C) Distance Requirement Measurement: The distance requirement shall be measured from the nearest property lines of each property the cannabis cultivation center is located on. Page 9 of 48 P3.Page 313 of 455 31-O-20 ~3~ (D) Hours of Operation: Cannabis Cultivation Centers shall only be permitted to operate between the hours of 8:00 a.m. and 8:00 p.m. seven days out of the week. 6-4-11-5. Cannabis Infuser (A) Permitted Uses: Cannabis infusing businesses shall only be allowed as a Permitted Use in the I1, I2, and I3 Zoning Districts. (B) Special Uses: The approval for cannabis infusing businesses shall only be allowed as a Special Use in all D, C, M, B1a, B2, B3, RP, WE1, and O1 Zoning Districts as well as the oDM and oCSC Zoning Overlay Districts. Cannabis Infusers shall be prohibited in all R, T, U, B1, and OS Zoning Districts, oH Zoning Overlay District, as well as within any dwelling unit or rooming unit. (C) Distance Requirement: Any cannabis infuser shall not be located within one thousand five hundred (1,500) feet of another cannabis in fuser or other cannabis related business or within five hundred (500) feet of a pre -existing public or private educational institution that is an elementary, middle, or high school, as measured from lot line to lot line. (D) Distance Requirement Measurement: The distance requirement shall be measured from the nearest property lines of each property the cannabis infuser is located on. (E) Hours of Operation: Cannabis Infusers shall only be permitted to operate between the hours of 8:00 a.m. and 8:00 p.m. seven days out of the week. 6-4-11-6. Cannabis Processor (A) Permitted Uses: Cannabis processing businesses shall only be allowed as a Permitted Use in the I1, I2, and I3 Zoning Districts. (B) Special Uses: The approval for cannabis processing businesses shall only be allowed as a Special Use in all M and WE1 Zoning Districts. Cannabis processors shall be prohibited in all R, D, B, C, T, U, RP, OS and O1 Zoning Districts, the oDM, oCSC and oH Zoning Overlay Districts, as well as within any dwelling unit or rooming unit. (C) Distance Requirement: Any cannabis processor shall not be located within one thousand five hundred (1,500) feet of another cannabis processor or other cannabis related business or within five hundred (500) feet of a pre- existing public or private educational institution that is an elementary, middle, or high school, as measured from lot line to lot line. (D) Distance Requirement Measurement: The distance requirement shall be measured from the nearest property lines of each property the cannabis processor is located on. Page 10 of 48 P3.Page 314 of 455 31-O-20 ~4~ (E) Hours of Operation: Cannabis Processor shall only be permitted to operate between the hours of 8:00 a.m. and 8:00 p.m. seven days out of the week. 6-4-11-7. Cannabis Craft Grower (A) Permitted Uses: Cannabis craft growing businesses shall only be allowed as a Permitted Use in the I1, I2, and I3 Zoning Districts. (B) Special Uses: The approval for cannabis craft growing businesses shall only be allowed as a Special Use in all D, C, M, B1a, B2, B3, RP, WE1, and O1 Zoning Districts as well as the oDM and oCSC Zoning Overlay Districts. Cannabis Infusers shall be prohibited in all R, T, U, B1, and OS Zoning Districts, oH Zoning Overlay District, as well as within any dwelling unit or rooming unit. (C) Distance Requirement: Any cannabis craft grower shall not be located within one thousand five hundred (1,500) feet of another cannabis craft grower or cannabis related business or within five hundred (500) feet of a pre -existing public or private educational institution that is an elementary, middle, or high school, as measured from lot line to lot line. (D) Distance Requirement Measurement: The distance requirement shall be measured from the nearest property lines of each p roperty the cannabis craft grower is located on. (E) Hours of Operation: Cannabis Craft Growers shall only be permitted to operate between the hours of 8:00 a.m. and 8:00 p.m. seven days out of the week. 6-4-11-8. Cannabis Transporter (A) Permitted Uses: Cannabis transporting businesses shall only be allowed as a Permitted Use in the I1, I2, and I3 Zoning Districts. (B) Special Uses: The approval for cannabis transporting businesses shall only be allowed as a Special Use in all D, C, M, B1, B2, B3, RP, WE1, and O1 Zoning Districts as well as the oDM and oCSC Zoning Overlay Districts. Cannabis Infusers shall be prohibited in all R, T, U, B1, and OS Zoning Districts, oH Zoning Overlay District, as well as within any dwelling unit or rooming unit. (C) Distance Requirement: Any cannabis transporter shall not be located within one thousand five hundred (1,500) feet of another cannabis tra nsporter or cannabis related business or within five hundred (500) feet of a pre -existing public or private educational institution that is an elementary, middle, or high school, as measured from lot line to lot line. (D) Distance Requirement Measurement: The distance requirement shall be Page 11 of 48 P3.Page 315 of 455 31-O-20 ~5~ measured from the nearest property lines of each property the cannabis transporter is located on. (E) Hours of Operation: Cannabis Transporters shall only be permitted to operate between the hours of 8:00 a.m. and 8:00 p.m. seven days out of the week. 6-4-11-9. Co-location of Cannabis Uses Cannabis businesses may co-locate at one site. Both businesses must be either an allowed Permitted or Special Use within the zoning district and shall follow all regulations as provided by the State of Illinois and Section 6 -4-11 of this Code. 6-4-11-10. On-site Consumption of Cannabis On-site consumption of cannabis shall be prohibited at any business establishment within the City, including at any Cannabis Related Business. SECTION 3: City Code Subsection 6-13-3-3, “Special Uses”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-13-3-3. – SPECIAL USES. The following uses may be allowed in the MUE district, subject to the provisions set forth in Section 6-3-5, “Special Uses,” of this Title: Aquaponics. Automobile repair service establishment. Automobile service station. Banquet hall. Brew pub. Cannabis Craft Grower. Cannabis Infuser. Cannabis Processor. Cannabis Transporter. Car wash. Commercial indoor recreation. Page 12 of 48 P3.Page 316 of 455 31-O-20 ~6~ Commercial outdoor recreation. Community center. Cultural facility. Daycare center—Domestic animal. Dwelling – Single-family attached. Dwelling – Single-family detached. Dwelling – Two-family. Dwellings – Multiple-family. Funeral services excluding on site cremation. Kennel. Media broadcasting tower. Planned developments (subject to the requirements of Section 6-13-1- 10, "Planned Developments," of this Chapter and Section 6-3-6, "Planned Developments," of this Title). Recreation center. Religious Institution. Residential care home – Category I (subject to the requirements of Section 6-4-4, “Residential Care Homes and Child Residential Care Homes,” of this Title). Residential care home – Category II (subject to the requirements of Section 6-4-4, “Residential Care Homes and Child Residential Care Homes,” of this Title). Transitional shelter (subject to the special requirements of Section 6 -3- 5-11, “Additional Standards for a Special Use for Transitional Shelters,” of this Title). Transitional treatment facility – Category I (subject to the requirements of Section 6-4-5, “Transitional Treatment Facilities,” of this Title). Transitional treatment facility – Category II (subject to the requirements of Section 6-4-5, “Transitional Treatment Facilities,” of this Title). Urban farm, rooftop. Page 13 of 48 P3.Page 317 of 455 31-O-20 ~7~ SECTION 4: City Code Subsection 6-14-2-3, “Special Uses”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-14-2-3. – SPECIAL USES. The following special uses may be allowed in the I1 district, subject to the provisions set forth in Section 6-3-5, “Special Uses,” of this Title: Aquaponics. Business or vocational school. Cannabis Cultivation Center Car wash. Daycare center—Domestic animal. Firearm range (located more than three hundred fifty (350) feet from any R1, R2, R3 district, or located more than three hundred fifty (350) feet from any school, child daycare facility, or public park in any zoning district as measured from lot line to lot line). Heavy cargo and freight terminal. Heavy manufacturing. Kennel. Media broadcasting towers. Open sales lot. Outdoor storage (when covering more than thirty percent (30%) of an interior side yard or as a principal use). Pharmaceutical manufacturing. Planned developments (subject to the requirements of Section 6-14-1- 10, "Planned Developments," of this Chapter and Section 6-3-6, "Planned Developments," of this Title). Retail goods establishment. Retail service establishment. Urban farm. Urban farm, rooftop. Page 14 of 48 P3.Page 318 of 455 31-O-20 ~8~ SECTION 5: City Code Subsection 6-14-3-3, “Special Uses”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-14-3-3. – SPECIAL USES. The following special uses may be allowed in the I2 district, subject to the provisions set forth in Section 6-3-5, “Special Uses,” of this Title: Aquaponics. Automobile storage lot. Brew pub. Business or vocational school. Cannabis Cultivation Center Car wash. Commercial indoor recreation. Daycare center—Domestic animal. Firearm range (located more than three hundred fifty (350) feet from any R1, R2, R3 district, or located more than three hundred fifty (350) feet from any school, child daycare facility, or public park in any zoning district as measured from lot line to lot line). Heavy cargo and freight terminal. Heavy manufacturing. Kennel. Media broadcasting towers. Open sales lot. Outdoor storage (when covering more than thirty percent (30%) of an interior side yard or as a principal use). Pharmaceutical manufacturing. Planned developments (subject to the requirements of Section 6-14-1- 10, "Planned Developments," of this Chapter and Section 6-3-6, "Planned Developments," of this Title). Recycling center. Page 15 of 48 P3.Page 319 of 455 31-O-20 ~9~ Restaurant – Type 1. Restaurant – Type 2. Retail goods establishment. Retail service establishment. Special education institution – Public. Urban farm. Urban farm, rooftop. SECTION 6: City Code Subsection 6-14-4-3, “Special Uses”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-14-4-3. – SPECIAL USES. The following uses may be allowed in the I3 district, subject to the provisions set for th in Section 6-3-5, “Special Uses,” of this Title: Aquaponics. Brew pub. Business or vocational school. Cannabis Cultivation Center Car wash. Daycare center—Domestic animal. Firearm range (located more than three hundred fifty (350) feet from any R1, R2, R3 district, or located more than three hundred fifty (350) feet from any school, child daycare facility, or public park in any zoning district as measured from lot line to lot line). Heavy cargo and freight terminal. Heavy manufacturing. Kennel. Media broadcasting tower. Open sales lot. Page 16 of 48 P3.Page 320 of 455 31-O-20 ~10~ Planned developments (subject to the requirements of Section 6-14-1- 10, "Planned Developments," of this Chapter and Section 6-3-6, "Planned Developments," of this Title). Restaurant – type 1. Restaurant – type 2. Urban farm. Urban farm, rooftop. Yard waste transfer facility. SECTION 7: City Code Subsection 6-14-2-2, “Permitted Uses”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-14-2-2. – PERMITTED USES. The following uses are permitted in the I1 district: Automobile repair service establishment. Automobile service station. Brew pub. Cannabis Craft Grower. Cannabis Infuser. Cannabis Processor. Cannabis Transporter. Commercial parking garage. Craft alcohol production facility. Funeral services excluding on site cremation. Government institution. Industrial service establishment. Light manufacturing. Neighborhood garden. Office. Public transportation center. Page 17 of 48 P3.Page 321 of 455 31-O-20 ~11~ Public utility. Restaurant – Type 1. Trade contractor. Vehicle towing establishment. Warehouse establishment. Wholesale goods establishment. SECTION 8: City Code Subsection 6-14-3-2, “Permitted Uses”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-14-3-2. – PERMITTED USES. The following uses are permitted in the I2 district: Automobile and recreational vehicle sales and/or rental. Automobile body repair establishment. Automobile repair service establishment. Automobile service station. Cannabis Craft Grower. Cannabis Infuser. Cannabis Processor. Cannabis Transporter. Commercial parking garage. Commercial parking lot. Craft alcohol production facility. Funeral services excluding on site cremation. Government institution. Industrial service establishment. Light manufacturing. Neighborhood garden. Office. Page 18 of 48 P3.Page 322 of 455 31-O-20 ~12~ Public transportation center. Public utility. Trade contractor. Truck sales and/or rental. Warehouse establishment. Wholesale goods establishment. SECTION 9: City Code Subsection 6-14-4-2, “Permitted Uses”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-14-4-2. – PERMITTED USES. The following uses are permitted in the I3 district: Automobile body repair establishment. Automobile repair service establishment. Automobile storage lot. Cannabis Craft Grower. Cannabis Infuser. Cannabis Processor. Cannabis Transporter. Commercial parking lot. Craft alcohol production facility. Funeral services excluding on site cremation. Heavy manufacturing. Industrial service establishment. Light manufacturing. Neighborhood garden. Office. Outdoor storage. Pharmaceutical manufacturing. Page 19 of 48 P3.Page 323 of 455 31-O-20 ~13~ Public transportation center. Public utility. Ready mix/concrete. Recycling center. Trade contractor. Vehicle salvage. Warehouse establishment. Wholesale goods establishment. SECTION 10: City Code Subsection 6-9-3-3, “Special Uses”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-9-3-3. – SPECIAL USES. The following uses may be allowed in the B2 district, subject to the provisions set forth in Section 6-3-5, “Special Uses,” of this Title: Animal hospital. Aquaponics. Assisted living facility. Banquet hall. Boarding house. Business or vocational school. Cannabis Craft Grower. Cannabis Dispensary. Cannabis Infuser. Cannabis Transporter. Commercial indoor recreation. Commercial outdoor recreation. Convenience store. Craft alcohol production facility. Page 20 of 48 P3.Page 324 of 455 31-O-20 ~14~ Daycare center – Adult (subject to the general requirements of Section 6-4-3, “Adult Daycare Homes,” of this Title. Daycare center – Child (subject to the general requirements of Section 6-4-2, “Child Daycare Homes,” of this Title. Daycare center – Domestic animal. Drive-through facility (accessory or principal). Dwelling – Multiple-family. Food store establishment. Funeral services excluding on-site cremation. Independent living facility. Kennel. Long-term care facility. Membership organization. Micro-Distillery. Open sales lot. Planned development (subject to the requirements of Section 6-9-1-9, “Planned Developments,” of this Chapter and Section 6-3-6, “Planned Developments,” of this Title. Public utility. Resale establishment. Residential care home – Category II (subject to the requirements of Section 6-4-4, “Residential Care Homes and Child Residential Care Homes,” of this Title). Restaurant – Type 2. Retirement home. Retirement hotel. Sheltered care home. Trade contractor (provided there is no outside storage). Transitional treatment facility – Category III (subject to the requirements of Section 6-4-5, “Transitional Treatment Facilities,” of this Title). Urban farm, rooftop. Page 21 of 48 P3.Page 325 of 455 31-O-20 ~15~ Uses permitted pursuant to Section 6-9-3-2 of this Chapter and this Section exceeding twenty thousand (20,000) square feet. SECTION 11: City Code Subsection 6-9-4-3, “Special Uses”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-9-4-3. – SPECIAL USES. The following uses may be allowed in the B3 district, subject to the provisions set forth in Section 6-3-5, “Special Uses,” of this Title: Animal hospital. Aquaponics. Assisted living facility. Automobile service station. Banquet hall. Boarding house. Business or vocational school. Cannabis Craft Grower. Cannabis Dispensary. Cannabis Infuser. Cannabis Transporter. Commercial outdoor recreation. Commercial parking lots. Convenience store. Craft alcohol production facility. Daycare center – Adult (subject to the general requirements of Section 6-4-3, “Adult Daycare Homes,” of this Title. Daycare center – Child (subject to the general requirements of Section 6-4-2, “Child Daycare Homes,” of this Title. Daycare center – Domestic animal. Drive-through facility (accessory or principal). Page 22 of 48 P3.Page 326 of 455 31-O-20 ~16~ Dwelling – Multiple-family. Food store. Funeral services excluding on-site cremation. Independent living facility. Kennel. Long-term care facility. Membership organization. Micro-Distillery. Open sales lot. Planned development (subject to the requirements of Section 6-9-1-9, “Planned Developments,” of this Chapter and Section 6-3-6, “Planned Developments,” of this Title. Public utility. Recording studio. Religious institution. Resale establishment. Residential care home – Category II (subject to the requirements of Section 6-4-4, “Residential Care Homes and Child Residential Care Homes,” of this Title). Restaurant – Type 2 (excluding accessory drive-through facilities). Retirement home. Retirement hotel. Sheltered care home. Trade contractor (provided there is no outside storage). Transitional shelters (subject to the requirements of Section 6 -3-5-11, “Additional Standards for a Special Use for Transitional Shelters,” of this Title). Transitional treatment facility – Category III (subject to the requirements of Section 6-4-5, “Transitional Treatment Facilities,” of this Title). Urban farm, rooftop. Page 23 of 48 P3.Page 327 of 455 31-O-20 ~17~ SECTION 12: City Code Subsection 6-9-5-3, “Special Uses”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-9-5-3. – SPECIAL USES. The following uses may be allowed in the B1a business district, subject to the provisions set forth in Section 6-3-5, “Special Uses,” of this Title: Animal hospital. Aquaponics. Banquet hall. Cannabis Craft Grower. Cannabis Dispensary. Cannabis Infuser. Cannabis Transporter. Commercial indoor recreation. Commercial outdoor recreation. Convenience store. Craft alcohol production facility. Daycare center – Adult Daycare center – Child Daycare center – Domestic animal. Drive-through facility (accessory or principal). Dwelling – Multiple-family. Food store establishment. Funeral services, excluding on-site cremation. Independent living facility. Kennel. Membership organization. Micro-Distillery. Planned development. Page 24 of 48 P3.Page 328 of 455 31-O-20 ~18~ Public utility. Resale establishment. Restaurant – Type 2 Trade contractor (provided there is no outside storage). Urban farm, rooftop. Uses permitted pursuant to Section 6-9-5-2 of this Chapter and this Section exceeding twenty thousand (20,000) square feet. Vocational training facility. SECTION 13: City Code Subsection 6-10-2-3, “Special Uses”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-10-2-3. – SPECIAL USES. The following uses may be allowed in the C1 district, subject to the provisions set forth in Section 6-3-5, “Special Uses,” of this Title: Animal hospital. Aquaponics. Automobile repair service establishment. Automobile service station. Banquet hall. Cannabis Craft Grower. Cannabis Dispensary. Cannabis Infuser. Cannabis Transporter. Car wash. Commercial outdoor recreation. Convenience store. Craft alcohol production facility. Daycare center – Adult (subject to the general requirements of Section 6-4-3 of this Title). Page 25 of 48 P3.Page 329 of 455 31-O-20 ~19~ Daycare center – Child (subject to the general requirements of Section 6-4-2 of this Title). Daycare center – Domestic animal. Drive-through facility (accessory or principal). Funeral services excluding on-site cremation. Hotel. Kennel. Media broadcasting station. Membership organization. Micro-Distillery. Open sales lot. Planned development (subject to the requirements of Section 6-10-1-9 of this Chapter and Section 6-3-6 of this Title). Resale establishment. Restaurant – Type 2 Trade contractor (provided there is no outside storage). Urban farm, rooftop. Wholesale goods establishment. SECTION 14: City Code Subsection 6-10-3-3, “Special Uses”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-10-3-3. – SPECIAL USES. The following uses may be allowed in the C1a district, subject to the provisions set forth in Section 6-3-5 of this Title: Animal hospital. Aquaponics. Assisted living facility. Banquet hall. Cannabis Craft Grower. Page 26 of 48 P3.Page 330 of 455 31-O-20 ~20~ Cannabis Dispensary. Cannabis Infuser. Cannabis Transporter. Commercial outdoor recreation. Convenience store. Craft alcohol production facility. Daycare center – Adult (subject to the general requirements of Section 6-4-3 of this Title). Daycare center – Child (subject to the general requirements of Section 6-4-2 of this Title). Drive-through facility (accessory or principal). Dwelling – Multiple-family. Food store establishment. Funeral services excluding on-site cremation. Independent living facility. Long-term care facility. Media broadcasting station. Membership organization. Micro-Distillery. Open sales lot. Planned development (subject to the requirements of Section 6-10-1-9 of this Chapter and Section 6-3-6 of this Title). Recording studio. Resale establishment. Residential care home – Category I (when located above the ground floor and subject to the general requirements of Section 6-4-4 of this Title). Residential care home – Category II (subject to the general requirements of Section 6-4-4 of this Title). Restaurant – Type 2 Retirement hotel. Page 27 of 48 P3.Page 331 of 455 31-O-20 ~21~ Sheltered care home. Transitional shelter (subject to the requirements of Section 6-3-5-11 of this Title). Urban farm, rooftop. Wholesale goods establishment. SECTION 15: City Code Subsection 6-10-4-3, “Special Uses”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-10-4-3. – SPECIAL USES. The following uses may be allowed in the C2 district, subject to the provisions set for th in Section 6-3-5, “Special Uses,” of this Title: Animal hospital. Aquaponics. Automobile body repair establishment. Banquet hall. Cannabis Craft Grower. Cannabis Dispensary. Cannabis Infuser. Cannabis Transporter. Car wash. Commercial parking garage. Commercial parking lot. Convenience store. Craft alcohol production facility. Daycare center – Adult (subject to the general requirements of Section 6-4-3 of this Title). Daycare center – Child (subject to the general requirements of Section 6-4-2 of this Title). Daycare center – Domestic animal. Page 28 of 48 P3.Page 332 of 455 31-O-20 ~22~ Drive-through facility (accessory or principal). Hotel. Kennel. Media broadcasting station. Membership organization. Micro-Distillery. Open sales lot. Payday loan or consumer loan establishment (subject to the distance and general requirements set forth in Section 6-18-3, “Definitions” of this Title under “Payday Loan or Consumer Loan Establishment”). Planned development (subject to the requirements of Section 6-10-1-9, “Planned Developments,” of this Chapter and Section 6-3-6, “Planned Developments,” of this Title). Resale establishment. Restaurant – Type 2 Urban farm, rooftop. SECTION 16: City Code Subsection 6-11-2-3, “Special Uses”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-11-2-3. – SPECIAL USES. The following uses may be allowed in the D1 district, subject to the provisions set forth in Section 6-3-5 of this Title: Assisted living facility. Banquet hall. Boarding house. Business or vocational school. Cannabis Craft Grower. Cannabis Dispensary. Cannabis Infuser. Cannabis Transporter. Page 29 of 48 P3.Page 333 of 455 31-O-20 ~23~ Convenience store. Craft alcohol production facility. Daycare center – Adult (subject to the general requirements of Section 6-4-3 of this Title). Daycare center – Child (subject to the general requirements of Section 6-4-2 of this Title). Drive-through facility (accessory or principal). Educational institution – Private. Educational institution – Public. Funeral services excluding on site cremation. Independent living facility. Long term care facility. Neighborhood garden. Open sales lot. Planned development (subject to the requirements of Section 6-11-1-10 of this Chapter and Section 6-3-6 of this Title). Resale establishment. Retirement home. Retirement hotel. Sheltered care home. Transitional shelter (subject to the special requirements of Section 6 -3- 5-11 of this Title). Urban farm, rooftop. Wholesale goods establishment. SECTION 17: City Code Subsection 6-11-3-4, “Special Uses”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-11-3-4. – SPECIAL USES. The following uses may be allowed in the D2 district, subject to the provisions set forth in Section 6-3-5 of this Title: Page 30 of 48 P3.Page 334 of 455 31-O-20 ~24~ Assisted living facility (when located above the ground floor). Banquet hall. Business or vocational school. Cannabis Craft Grower. Cannabis Dispensary. Cannabis Infuser. Cannabis Transporter. Commercial indoor recreation (at the ground level). Convenience store. Craft alcohol production facility. Daycare center – Child (subject to the general requirements of Section 6-4-2 of this Title). Educational institution – Private. Educational institution – Public. Independent living facility (when located above the ground floor). Neighborhood garden. Open sales lot. Performance entertainment venue. Planned development (subject to the requirements of Section 6-11-1-10 of this Chapter and Section 6-3-6 of this Title). Religious institution. Resale establishment. Residential care home – Category II (when located above the ground floor and subject to the general requirements of Section 6 -4-4 of this Title). Restaurant – Type 2 (excluding drive-through facilities). Urban farm, rooftop. Page 31 of 48 P3.Page 335 of 455 31-O-20 ~25~ SECTION 18: City Code Subsection 6-11-4-3, “Special Uses”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-11-4-3. – SPECIAL USES. The following uses may be allowed in the D3 district, subject to the provisions set forth in Section 6-3-5 of this Title: Apartment hotel. Assisted living facility. Banquet hall. Business or vocational school. Cannabis Craft Grower. Cannabis Dispensary. Cannabis Infuser. Cannabis Transporter. Convenience store. Craft alcohol production facility. Daycare center – Adult (subject to the general requirements of Section 6-4-3 of this Title). Daycare center – Child (subject to the general requirements of Section 6-4-2 of this Title). Drive-through facility (accessory or principal). Educational institution – Private. Educational institution – Public. Independent living facility (when located above the ground floor). Neighborhood garden. Open sales lot. Performance entertainment venue. Planned development (subject to the requirements of Section 6-11-1-10 of this Chapter and Section 6-3-6 of this Title). Page 32 of 48 P3.Page 336 of 455 31-O-20 ~26~ Religious institution. Resale establishment. Residential care home – Category II (when located above the ground floor and subject to the general requirements of Section 6 -4-4 of this Title). Restaurant – Type 2. Urban farm, rooftop. SECTION 19: City Code Subsection 6-11-5-3, “Special Uses”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-11-5-3. – SPECIAL USES. The following uses may be allowed in the D4 district, subject to the provisions set forth in Section 6-3-5 of this Title: Assisted living facility (when located above the ground floor). Banquet hall. Business or vocational school. Cannabis Craft Grower. Cannabis Dispensary. Cannabis Infuser. Cannabis Transporter. Commercial parking garage. Convenience store. Craft alcohol production facility. Daycare center – Adult (subject to the general requirements of Section 6-4-3 of this Title). Daycare center – Child (subject to the general requirements of Section 6-4-2 of this Title). Drive-through facility (accessory or principal). Educational institution – Private. Educational institution – Public. Page 33 of 48 P3.Page 337 of 455 31-O-20 ~27~ Funeral services excluding on site cremation. Independent living facility (when located above the ground floor). Neighborhood garden. Open sales lot. Performance entertainment venue. Planned development (subject to the requirements of Section 6-11-1-10 of this Chapter and Section 6-3-6 of this Title). Religious institution. Resale establishment. Residential care home – Category II (when located above the ground floor and subject to the general requirements of Section 6-4-4 of this Title). Restaurant – Type 2. Urban farm, rooftop. SECTION 20: City Code Subsection 6-12-2-3, “Special Uses”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-12-2-3. – SPECIAL USES. The following uses may be permitted in the RP district, subject to the provisions set forth in Section 6-3-5 of this Title: Banquet hall. Business or vocational school. Cannabis Craft Grower. Cannabis Dispensary. Cannabis Infuser. Cannabis Transporter. Craft alcohol production facility. Open sales lot. Outdoor storage. Page 34 of 48 P3.Page 338 of 455 31-O-20 ~28~ Performance entertainment venue. Planned developments (subject to the requirements of Section 6 -3-6 of this Title and Section 6-12-1-7 of this Chapter). Resale establishment. Restaurants – Type 2. Urban farm, rooftop. SECTION 21: City Code Subsection 6-13-4-3, “Special Uses”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-13-4-3. – SPECIAL USES. The following uses may be allowed in the MXE district, subject to the provisions set forth in Section 6-3-5, “Special Uses,” of this Title: Aquaponics. Automobile repair service establishment. Automobile service station. Banquet hall. Brew pub. Cannabis Craft Grower. Cannabis Infuser. Cannabis Processor. Cannabis Transporter. Car wash. Commercial indoor recreation. Commercial outdoor recreation. Commercial parking garage. Commercial parking lot. Community center. Cultural facility. Daycare center – Domestic animal. Page 35 of 48 P3.Page 339 of 455 31-O-20 ~29~ Educational institution – Private. Funeral services excluding on site cremation. Kennel. Media broadcasting tower. Planned development . Recreation center. Religious institution. Resale establishment. Transitional shelter. Transitional treatment facility – Category I. Transitional treatment facility – Category II. Urban farm, rooftop. SECTION 22: City Code Subsection 6-15-2-3, “Special Uses”, of the Evanston City Code of 2012, as amended, is hereby further amended to read a s follows: 6-15-2-3. – SPECIAL USES. The following uses may be allowed in the O1 district, subject to the provisions set forth in Section 6-3-5, “Special Uses,” of this Title: Banquet hall. Business or vocational school. Cannabis Craft Grower. Cannabis Dispensary. Cannabis Infuser. Cannabis Transporter. Child daycare centers. Commercial indoor recreation. Commercial parking garage. Commercial parking lot. Drive-through facility (accessory only). Page 36 of 48 P3.Page 340 of 455 31-O-20 ~30~ Dwelling, multiple family. Media broadcasting station. Open sales lot. Planned development (subject to the requirements of Section 6-15-1-19, “Planned Developments,” of this Chapter and Section 6-3-6 of this Title). Retail goods establishment. Retail services establishment. Urban farm, rooftop. SECTION 23: City Code Subsection 6-15-14-7, “Active Ground Floor Uses”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-15-14-7. – ACTIVE GROUND FLOOR USES. In Subareas 3, 4, 5, 6, and 7, active uses shall occupy the ground floor level along the primary street frontage. “Active uses” are hereby defined in the table below along with the matter in which they are allowed in each subarea as either permitted use (“P”) or special use (“S”). In Subareas 3, 4, 5, 6 and 7, active uses shall occupy the ground floor level along the primary street frontage. “Active uses” are hereby defined in the table below along with the matter in which they are allowed in each subarea as either permitted use (“P”) or special use (“S”). Allowed in: Uses: B1A (Subareas 4, 5 and 6) O1 (Subarea 3) C2 (Subarea 7) Animal hospital S P Artist’s studios and accessory dwelling units (provided the accessory dwelling unit shall not front upon any street) P Automobile body repair establishment S Page 37 of 48 P3.Page 341 of 455 31-O-20 ~31~ Automobile and recreational vehicle sales and/or rental S Automobile repair service establishment S Automobile service station S P Banquet hall S S S Brew pub P P Business or vocational school S S Cannabis Dispensary S S S Convenience store S S Craft alcohol production facility S S Cultural facility S S S Daycare center – Adult S Daycare center – Domestic Animal S S Daycare center – child S S Dormitory S Dwelling – Multiple family S S Educational institution – Private S S Educational institution – Public S S Financial institution (ground level) S S P Food store establishments P P Government P P P Page 38 of 48 P3.Page 342 of 455 31-O-20 ~32~ institution Hotels P S Indoor commercial recreation S S S Micro-distillery S S Office (ground level) S S P Performance entertainment venue S S S Religious institution S S Resale establishment S S Restaurants type 1 P P P Restaurants type 2 S S Retail goods establishments P P P Retail service establishments P P SECTION 24: City Code Subsection 6-13-2-3, “Special Uses”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-13-2-3. – SPECIAL USES. The following uses may be permitted in the MU district, subject to the provisions set forth in Section 6-3-5 of this Title: Aquaponics. Automobile repair service establishment. Automobile service station. Banquet hall. Brew pub. Page 39 of 48 P3.Page 343 of 455 31-O-20 ~33~ Cannabis Craft Grower. Cannabis Infuser. Cannabis Processor. Cannabis Transporter. Commercial indoor recreation. Commercial parking garage. Commercial parking lot. Funeral services excluding on site cremation. Industrial service establishment. Planned developments (subject to the requirements of Section 6 -13-1- 10, “Planned Developments,” of this Chapter and Section 6-3-6, “Planned Developments,” of this Title). Public transportation center. Trade contractor. Transitional shelter (subject to the special requirements of Section 6-3- 5-11, “Additional Standards for a Special Use for Transitional Shelters,” of this Title). Transitional treatment facility – Category I (subject to the requirements of Section 6-4-5, “Transitional Treatment Facilities,” of this Title). Transitional treatment facility – Category II (subject to the requirements of Section 6-4-5, “Transitional Treatment Facilities,” of this Title). Urban farm, rooftop. Warehouse establishment. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 25: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 26: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect Page 40 of 48 P3.Page 344 of 455 31-O-20 ~34~ without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable 31-O-20 shall be in full force and effect after its passage and approval. SECTION 27: The findings and recitals contained herein are declare d to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Nicholas Cummings, Deputy City Attorney Page 41 of 48 P3.Page 345 of 455 DRAFT- NOT APPROVED Page 1 of 6 Plan Commission Minutes 1/8/20 MEETING MINUTES PLAN COMMISSION Wednesday, January 8, 2020 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Peter Isaac (Chair), George Halik, John Hewko, Andrew Pigozzi, Jane Sloss Members Absent: Carol Goddard, Jennifer Draper Staff Present: Scott Mangum, Planning and Zoning Manager Meagan Jones, Neighborhood and Land Use Planner Brian George, Assistant City Attorney Presiding Member: Chair Isaac 1. CALL TO ORDER / DECLARATION OF QUORUM Chair Isaac called the meeting to order at 7:00 P.M. 2. APPROVAL OF MEETING MINUTES: December 11, 2019 Commissioner Halik made a motion to approve the minutes from the December 11, 2019 meeting. Seconded by Commissioner Pigozzi. A voice vote was taken and the minutes were approved unanimously, 5-0. 3. NEW BUSINESS A. Text Amendment Ground Floor Retail Uses in the Downtown 19PLND-0107 A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning, to revise regulations related to ground floor retail uses in the D2 Downtown Retail Core Zoning District Mr. Mangum provided an overview of the proposed amendment, explaining the existing regulations and the desire to revise regulations to have ground floor uses that encourage pedestrian traffic and a vibrant retail area. Chair Isaac opened the hearing to questions from Commissioners. Page 42 of 48 P3.Page 346 of 455 DRAFT- NOT APPROVED Page 2 of 6 Plan Commission Minutes 1/8/20 Commissioner Halik inquired about the definition of financial institutions and stated that he believes that use does indeed generate foot traffic in retail areas. There could be distinction made between financial institutions and retail banking to separate those institutions that are more office oriented and do not generate traffic that a retail banking use would. Chair Isaac asked for review of where D2 districts are currently located and where financial institutions currently exist within the district. Mr. Mangum responded that currently Wintrust is the only bank he is aware of within the district and is located at Sherman Ave. and Clark St. Commissioner Halik asked what the difference in retail traffic generation would be between a restaurant and a bank. Chair Isaac then inquired if the difference would be a matter of sales tax generation. Mr. Mangum stated that that is a distinction that could made between the two uses. Commissioner Sloss asked if there was any data on retail space demand or the vacancy rate. Mr. Mangum responded that there is no information specific to the D2 District but there has generally been a high demand for restaurant space and the retail environment is more challenging. The Commission then reviewed the standards and largely found that they had been met or were not applicable to the text amendment. Commissioner Halik suggested that it may make sense to replace financial institution with retail banking. If there is anything that draws people in is encouraging foot traffic. He then inquired what would happen to the existing financial institution. Chair Isaac explained that the site would be able to continue to operate and , if it were to close, another bank would be able to utilize the same space by obtaining a special use assuming the space does not sit vacant for 12 months or greater. Commissioner Sloss asked why the D2 zoning district was singled out for the amendment. Mr. Mangum responded that the D2 has the most stringent retail regulations. He added that another distinction between financial institutions and other retail uses would be hours of operation, with financial institutions having more restrictive hours. Chair Isaac suggested that a total size of the storefronts be looked at as part of use regulations in that a large bank might disrupt the retail environment in a way that a small bank might not. Commissioner Halik asked if staff had considered the size of a site or separating out retail banking. Mr. Mangum replied that had not been a consideration for this amendment. Page 43 of 48 P3.Page 347 of 455 DRAFT- NOT APPROVED Page 3 of 6 Plan Commission Minutes 1/8/20 Commissioner Hewko stated that if the goal is to generate pedestrian traffic then creating a separate retail banking definition may be a good idea . Mr. Mangum clarified that the amendment does not prohibit the use in the D2 but would require the Zoning Board of Appeals to review and City Council to approve a proposed financial institution on the ground floor of a building within the D2. Commissioner Pigozzi stated that if the goal is to improve the pedestrian traffic he questions the traffic generated by an artist studio versus a financial institution as well. He added that the newer bank location on Main Street and Chicago Avenue has a street presence and fits in well with the area. Chair Isaac asked to compare traffic generated by a bank to a restaurant or other businesses. Commissioner Halik expressed that we should not encourage more Special Uses but should minimize them. Commissioner Hewko stated that it appears that there is consensus to create a new definition. A brief discussion followed regarding the details of retail banking. Commissioner Halik made a motion to return the amendment to staff to re - evaluate and consider discussion points with modifications to definitions. Commissioner Pigozzi seconded the motion. A voice vote was then taken and the motion passed, 5-0. Ayes: Isaac, Halik, Hewko, Pigozzi, Sloss Nays: B. Text Amendment Cannabis Use Regulations 19PLND-0106 A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning, to revise the distance requirement between cannabis dispensaries and pre - existing public or private educational institutions that are elementary, middle, or high schools, as well as establish definitions and provisions for additional cannabis uses such as cannabis growers, infusers, processing organizations, transporters, etc. within the City’s zoning districts. Ms. Jones provided an overview of the proposed amendment, providing backgro und on legislation and City regulations recently approved and explaining the new definitions and regulations proposed. Page 44 of 48 P3.Page 348 of 455 DRAFT- NOT APPROVED Page 4 of 6 Plan Commission Minutes 1/8/20 Chair Isaac opened the hearing to questions from the Commission to staff. Commissioner Halik asked why a reduction in the distance requirement was needed for dispensaries. Ms. Jones replied that the reduction would allow for a greater number of possible locations for dispensaries. Mr. Mangum added that the 500 ft. buffer provides parity with Chicago regulations. Along Howard Street the current 750 ft. buffer would prohibit a dispensary in Evanston on the north side of Howard Street but Chicago’s 500 ft. buffer would enable a dispensary to open on the south side of Howard Street. Commissioner Hewko asked if the prohibition of on -site consumption would be reducing what is currently allowed at the existing dispensary. Ms. Jones responded that the regulations would not take away any existing use but codify an existing practice. Commissioner Sloss inquired about the regulations referencing cannabis infusers within the dispensary subsection. Mr. Mangum replied that is a correction that needs to be made and will be made by staff. Chair Isaac asked if, in the case of Cannabis Transporters, if there is no on -site cannabis storage and the busine ss is only an office with vehicles why are there any regulations for that use. Ms. Jones responded that the intention is to have some consistency among the cannabis uses. The State regulations do not get specific regarding time limits on storing cannabis within transport vehicles so to be safe, staff placed the uses in the same areas. Commissioner Isaac then inquired about the limitation of on-site consumption and Smoke Free Illinois regulations, stating that unlike cannabis, smoking tobacco is permitted outside but not indoors. Cannabis use would be prohibited both indoors and outdoors. He added that he thinks Evanston should consider being on the forefront with regards to permitting on-site cannabis consumption. Commissioner Pigozzi stated he noticed the addition of the ETHS Day School on the buffer map and it taking out some possible areas for cannabis uses; he then inquired about how the distance requirements were determined. Ms. Jones confirmed that the distance requirements are based on the parcel lin es and not the individual building. The schools on the map were provided from our Geographic Information Systems information. Commissioner Pigozzi then asked if the requirements apply to private institutions to which Ms. Jones replied that they do. The Commission then entered deliberations. Commissioner Sloss echoed Chair Isaac’s comments regarding reconsideration of on-site consumption and pointed out an article in previous information provided that Page 45 of 48 P3.Page 349 of 455 DRAFT- NOT APPROVED Page 5 of 6 Plan Commission Minutes 1/8/20 stated consumption could turn into an equity issue if lower-income residents are unable to consume cannabis within residences with restrictive smoking regulations and have no place they are able to consume the cannabis. The Commission then reviewed the standards for text amendments and agreed that they were met or not applicable. Commissioner Halik made a motion to recommend approval of the text amendment as presented. Seconded by Pigozzi. A roll call vote was taken and the motion was approved, 5-0. Ayes: Isaac, Draper, Halik, Pigozzi Nays: 5. OTHER BUSINESS A. Discussion – Updates to Rules & Procedures Related to Election of Commission Chair Chair Isaac provided a summary of staff’s memo, stating that there is a referral from Council to look into making the Chair of the Plan Commission an appointed position, as is currently done with the Zoning Board of Appeals (ZBA). He explained that the Mayor nominates a resident to be appointed to the Commission and Council then votes on that nomination, the process would be similar for appointing a Chair of the Commission from existing members. Mr. Mangum added that this would necessitate changes to the Rules & Procedures, which staff is currently reviewing and welcomes suggestions for revisions. Commissioner Halik asked if this means the Mayor could remove the Chair. Chair Isaac responded that, similar to the appointment of members and the Chair, the City Council would need to approve that action. No additional procedure revisions were proposed. 6. PUBLIC COMMENT There was no public comment. 7. ADJOURNMENT Commissioner Pigozzi made a motion to adjourn the meeting. Commissioner Draper seconded the motion. A voice vote was taken and the motion was approved by voice vote 5 -0. The meeting was adjourned at 8:12 pm. Page 46 of 48 P3.Page 350 of 455 DRAFT- NOT APPROVED Page 6 of 6 Plan Commission Minutes 1/8/20 Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department Page 47 of 48 P3.Page 351 of 455 NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMI CHIGANDeweySchool ChiaravalleMontessoriSchool WillardSchool LincolnSchool Pope JohnXXIIISchool OaktonSchool HavenMiddleSchoolLincolnwoodSchool NicholsMiddleSchool EvanstonTownshipHigh School St.AthanasiusSchool M. L. King Jr.ExperimentalLaboratory DawesSchool KingsleySchool FaithChristianAcademy RoycemoreSchool OrringtonSchool Park School WashingtonSchool Chute MiddleSchool Joseph E. HillEducation Center BeaconAcademy BakerDemonstrationSchool HighlandSchool StephenGale CommunityAcademy ETHS DaySchool B1a B1a O1B1aO1O1B1aC2 C1 C1 C1RPD4C2 D2 D3B2 D2D4 D4 D4 D1 D1 C2C2B2C1 C2C2 C1 C2 B2C1 B2 C1 C1a C2 B2 C1 C1 B2 B3C1 C2 O1 C2 C1 B1a O1 B2 B2 B2 C2 D3 D2 D2 O1 D4 C1a SheridanLincoln RidgeDodgeDempster ForestCentral Davis Burnham Isabella SheridanGrant Oakton Simpson Emerson Noyes AsburyGre e n B ay Church Chi cagoMainCentral ParkHowardGross PointG le n v ie w ElginCrawford SouthMcCormickMcDanielCall anIsabella Isabella Ridge NoyesMcDaniel ForestCentral Sh e ri d a n School Property Tax Parcel 750' buffer around school property Existing Dispensary Existing Dispensary 1500' Buffer Zoning Districts B1a - Business B2 - Business B3 - Business C1 - Commercial C1a - Commercial Mixed-Use C2 - Commercial D1 - Downtown Fringe D2 - Downtown Retail Core D3 - Downtown Core Development D4 - Downtown Transition O1 - Office RP - Research Park Main Road Local Street Cannabis Dispensary Eligible Zoning Districtswith a 500' buffer around school property 1/30/2020CannabisSchoolBuffers500Map.mxdThis map is provided "as is" without warranties of any kind. Seewww.cityofevanston.org/mapdisclaimers.html for more information. ´ 0 0.5 10.25 Mile Page 48 of 48 P3.Page 352 of 455 Memorandum To: Honorable Mayor and Members of the City Council From: Meagan Jones, Neighborhood and Land Use Planner CC: Johanna Leonard, Community Development Director; Scott Mangum, Planning and Zoning Manager Subject: Ordinance 23-O-20 Amending Title 6, Cannabis Dispensary Distance Requirements Date: February 24, 2020 Recommended Action: Plan Commission and staff recommend approval of a text amendment to the Zoning Ordinance to revise the distance requirement between cannabis dispensaries an d pre- existing public or private educational institutions that are elementary, middle, or high schools. Council Action: For Action Summary: Background On October 28, 2019, the City Council approved cannabis dispensary regulations which included a 1500-foot separation requirement between dispensaries, a 750 -foot separation requirement from schools, and amended the special uses in the Business, Commercial, Downtown, Research Park, and Special Purpose and Overlay zoning districts. At the November 18, 2019 City Council meeting, an aldermanic reference was made to amend the distance requirements for Cannabis Dispensaries. Specifically, the reference sought 750approved to the reduce previously -requirement distance foot between Dispensaries and educational institutions to 500 feet in order to increase the number of possible locations for Cannabis Dispensaries and provide parity with the 500 -foot distancing requirement from schools established by the City of Chicago. On February 10, 2020, a proposed amendment was presented to the Planning & Development Committee which addressed both this referral and regulations for additional cannabis-related businesses. The additional cannabis business regulations were held in Committee for consideration as a separate ordinance while Ordinance 23-O-20 was introduced to City Council containing only the distancing requirement change. Proposal Overview: P4.Page 353 of 455 Staff and the Plan Commission propose to amend Section 6 -4-11-3 of the Zoning Code as it relates to distance requirements for cannabis dispensaries: 6-4-11. - SPECIAL REGULATIONS PERTAINING TO CANNABIS RELATED USES. 6-4-11-1. Purpose and Applicability: The purpose of this Section 6-4-11 is to ensure new cannabis related uses are integrated with surrounding uses and are compatible in character with the surrounding neighborhood or area of the zoning district in which they are located. 6-4-11-2. Certificate of Zoning Compliance: A certificate of zoning compliance is required prior to any cannabis related use being established. 6-4-11-3. Cannabis Dispensaries 1. Special Uses: The approval for cannabis dispensary businesses shall only be allowed as a Special Use in RP, D1, D2, D3, D4, C1a, C1, C2, B1a, B2, B3, and O1 Zoning Districts as well as the oDM, oCSC and oH Zoning Overlay Districts. Cannabis dispensaries shall be prohibited in all R, B1, M, T, U, I, WE1 and OS zoning districts as well as within any dwelling unit or rooming unit. 2. Distance Requirement: Any cannabis dispensary shall not be located within one thousand five hundred (1,500) feet of another cannabis dispensary or within seven hundred fifty (750) five hundred (500) feet of a pre-existing public or private educational institution that is an elementary, middle, or high school, as measured from lot line to lot line. 3. Distance Requirement Measurement: The distance requirement shall be measured from the nearest property lines of each property the cannabis dispensary is located on. 4. Hours of Operation: Cannabis Dispensaries shall only be permitted to operate between the hours of 10:00 a.m. and 8:00 p.m. seven days out of the week. The proposed Zoning Ordinance Text Amendment meets the standards for approval of amendments per Section 6-3-4-5- of the City Code. The proposal is consistent with the objectives of the Comprehensive Plan to: 1) Maintain the appealing character of Evanston’s neighborhoods while guiding their change, 2) Retain and attract businesses in order to strengthen Evanston’s economic base, and 3) Promote the growth and redevelopment of business, commercial, and industrial areas. Legislative History: February 10, 2020- The Planning and Development Committee began discussion on the proposed text amendment and voted to recommend introduction of this portion of the amendment to City Council. The other portion, dealing with additional cannabis business regulations was held in Committee and will return as a separate ordinance. January 8, 2020– The Plan Commission voted, 6-0, to recommend approval of the proposed text amendment. Link to the January 8, 2020 Meeting Packet Attachments: Page 2 of 6 P4.Page 354 of 455 Revised Ordinance 23-O-20, Amending the City Code Concerning Distance Requirements for Cannabis Dispensaries Map of Cannabis Dispensary Zoning Districts with 500' buffer around Schools Page 3 of 6 P4.Page 355 of 455 1/28/2020 2/12/2020 23-O-20 AN ORDINANCE Amending the City Code Relating to Regulation of Cannabis Use BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Section 6-4-11, “Special Regulations Pertaining to Cannabis Related Uses”, of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-4-11. - SPECIAL REGULATIONS PERTAINING TO CANNABIS RELATED USES. 6-4-11-1. Purpose and Applicability: The purpose of this Section 6 -4-11 is to ensure new cannabis related uses are integrated with surrounding uses and are compatible in character with the surrounding neighborhood or area of the zoning district in which they are located. 6-4-11-2. Certificate of Zoning Compliance: A certificat e of zoning compliance is required prior to any cannabis related use being established. 6-4-11-3. Cannabis Dispensaries (A) Special Uses: The approval for cannabis dispensary businesses shall only be allowed as a Special Use in RP, D1, D2, D3, D4, C1a, C1, C2, B1a, B2, B3, and O1 Zoning Districts as well as the oDM, oCSC and oH Zoning Overlay Districts. Cannabis dispensaries shall be prohibited in all R, B1, M, T, U, I, WE1 and OS zoning districts as well as within any dwelling unit or rooming unit. (B) Distance Requirement: Any cannabis dispensary shall not be located within one thousand five hundred (1,500) feet of another cannabis dispensary or within seven hundred fifty (750) five hundred (500) feet of a pre-existing public or private educational institution that is an elementary, middle, or high school, as measured from lot line to lot line. (C) Distance Requirement Measurement: The distance requirement shall be measured from the nearest property lines of each property the cannabis dispensary is located on. (D) Hours of Operation: Cannabis Dispensaries shall only be permitted to operate between the hours of 10:00 a.m. and 8:00 p.m. seven days out of the Page 4 of 6 P4.Page 356 of 455 23-O-20 2 week. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity s hall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable 23-O-20 shall be in full force and effect after its passage and approval. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Nicholas Cummings, Deputy City Attorney Page 5 of 6 P4.Page 357 of 455 NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMI CHIGANDeweySchool ChiaravalleMontessoriSchool WillardSchool LincolnSchool Pope JohnXXIIISchool OaktonSchool HavenMiddleSchoolLincolnwoodSchool NicholsMiddleSchool EvanstonTownshipHigh School St.AthanasiusSchool M. L. King Jr.ExperimentalLaboratory DawesSchool KingsleySchool FaithChristianAcademy RoycemoreSchool OrringtonSchool Park School WashingtonSchool Chute MiddleSchool Joseph E. HillEducation Center BeaconAcademy BakerDemonstrationSchool HighlandSchool StephenGale CommunityAcademy ETHS DaySchool B1a B1a O1B1aO1O1B1aC2 C1 C1 C1RPD4C2 D2 D3B2 D2D4 D4 D4 D1 D1 C2C2B2C1 C2C2 C1 C2 B2C1 B2 C1 C1a C2 B2 C1 C1 B2 B3C1 C2 O1 C2 C1 B1a O1 B2 B2 B2 C2 D3 D2 D2 O1 D4 C1a SheridanLincoln RidgeDodgeDempster ForestCentral Davis Burnham Isabella SheridanGrant Oakton Simpson Emerson Noyes AsburyGre e n B ay Church Chi cagoMainCentral ParkHowardGross PointG le n v ie w ElginCrawford SouthMcCormickMcDanielCall anIsabella Isabella Ridge NoyesMcDaniel ForestCentral Sh e ri d a n School Property Tax Parcel 750' buffer around school property Existing Dispensary Existing Dispensary 1500' Buffer Zoning Districts B1a - Business B2 - Business B3 - Business C1 - Commercial C1a - Commercial Mixed-Use C2 - Commercial D1 - Downtown Fringe D2 - Downtown Retail Core D3 - Downtown Core Development D4 - Downtown Transition O1 - Office RP - Research Park Main Road Local Street Cannabis Dispensary Eligible Zoning Districtswith a 500' buffer around school property 1/30/2020CannabisSchoolBuffers500Map.mxdThis map is provided "as is" without warranties of any kind. Seewww.cityofevanston.org/mapdisclaimers.html for more information. ´ 0 0.5 10.25 Mile Page 6 of 6 P4.Page 358 of 455 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Melissa Klotz, Zoning Administrator CC: Johanna Leonard, Community Development Director; Scott Mangum, Planning and Zoning Manger Subject: Ordinance 166-O-19, Granting a Special Use for an Educational Institution - Private, and a Religious Institution, St. Athanasius School and Parish, to Expand Off-Street Parking in the R1 Single Family Residential District Date: February 24, 2020 Recommended Action: The Zoning Board of Appeals recommends denial and staff recommends City Council adoption of Ordinance 166-O-19 granting special use approval for an Educational Institution - Private, and Religious Institution, St. Athanasius School and Parish, to expand off-street parking at 2503 Eastwood Ave./2510 Ashland Ave./1615 Lincoln St. in the R1 Single Family Residential District. The Zoning Board of Appeals found the proposal does not meet all of the Standards for a special use in this district, specifically, the proposed parking expansion would increase the negative cumulative impact on the surrounding residential neighborhood, and may interfere with or diminish the value of property in the neighborhood. Following the ZBA hearing, the applicant submitted a modified traffic circulation plan and parking and operations summary that will mitigate the impact on the surrounding residential neighborhood. Council Action: For Action Summary: Update: On January 31, 2020, the applicant submitted additional information including a modified traffic circulation plan that reflects recommendations made by staff, neighbors, and Alderman Revelle to alleviate traffic backup onto the street and within the alley during school pick-up, as well as an updated parking and operations summary for loading operations and congestion management/mitigation during peak periods. Updated documents are attached. Summary: P5.Page 359 of 455 The applicant proposes to expand parking for St. Athanasius School and Parish by increasing the parking at 2503 Eastwood Ave. from 14 to 22 spaces (previous single-family residence on the lot was demolished). Existing parking is located at the north lot as well as the south 2503 Eastwood Ave. lot, with access via the alley. The demand and challenges associated with parking are consistent with most neighborhood schools, although the campus experiences unique challenges due to the use of the alley as the primary stacking for drop-off and pick-up. The peak periods for the school occur during weekday drop-offs between 8 and 8:30 am, and more predominantly during after school pick - up, when more severe congestion is experienced. Stacking and loading primarily utilize the public-alley, often causing significant congestion and conflict points for vehicles and pedestrians, as well as three alley-facing garages. The Parish’s peak periods occur during weekend Mass services and other large events such as weddings. Parking challenges for the campus are most acute when the Parish and school uses overlap on weekday mornings when Mass is offered during the peak drop-off time for the school. This causes significant loading and congestion issues, not only for the school and Parish, but the surrounding neighborhood at large as it intersects with commuting times for many households. Neighbors who utilize the alley are often faced with significant delays due to its use as a loading zone and parking queue. The applicant proposes to expand the existing parking and modify the layou t of existing spaces at the south lot. The applicant believes the changes will improve ingress/egress during peak periods as well as improve safety for students and congregants by minimizing conflict points between pedestrians and cars. In total with the new parking layout, a net increase of 12 spaces will be provided on the campus. Staff parking in the north will move to the expanded south parking area at 2503 Eastwood Ave. The spaces in the north lot will thereafter be dedicated for temporary parking during peak periods. During school hours, the north parking lot will be vehicle -free to be used as a flexible play space. Neighbors have documented the north parking area is often less than 25% occupied except during large events and when the lot is leased for Northwestern football games on weekends. Currently, most vehicles that park in the north lot during school hours are illegally parked vehicles from surrounding multifamily residences. In addition to the proposed parking expansion, the applicant proposes relocating the garbage enclosure to a more efficient and accessible location. City Staff has received correspondence from neighboring property owners, including letters of concern and testimony regarding the vehicular demands on the alley during peak h ours which leads to vehicles blocking garages of surrounding residents, and nuisance tailgating issues during NU football games. Following a negative recommendation by DAPR, the ZBA, and concerns from residents, the applicant submitted additional informati on (attached) that agrees to the conditions for approval stated by the ZBA, describes the rules and regulations in place for tailgating during NU events, and details for a meeting planned with St. Athanasius staff, neighbors, and Alderman Revelle, on Decem ber 5, 2019 to address any remaining concerns. Page 2 of 35 P5.Page 360 of 455 Comprehensive Plan: The Evanston Comprehensive General Plan encourages enhancing the existing assets of neighborhoods while recognizing that each neighborhood contributes to the overall social and economic quality of Evanston. The Comprehensive Plan specifically includes: Objective: Recognize the benefits of mixing residential, commercial, and institutional uses in neighborhoods. Policy: Minimize the adverse effects of such circumstances as traffic and parking congestion… surrounding enhances institutional development Assure Objective: that neighborhoods as well as the economic development of Evanston. Policy: Monitor institutional development and evolution using land use regulation s to guide effects and limit negative impacts on the surrounding community and adjoining land uses. Legislative History: October 15, 2019: The Zoning Board of Appeals unanimously recommended denial of the special use with the following Standards for Approval not met: #3. Does not cause a negative cumulative effect in combination with existing special uses or as a category of land use. Standard not met: The cumulative effect of continued expansion of an institutional land-use, particularly uses accessory to the principal structures, has particularly along frontage the neighborhood, residential of fabric the eroded the Eastwood Avenue between Lincoln Street to the south and the alley north of Harrison Street. #4. Does not interfere with or diminish the value of property in the neighborhood. Standard not met: The expansion of the south parking lot for an institutional use in between residential properties along with the already stressed ingress/egress via the alley during drop - off and pick-up times, increases vehicular congestion and nuisances, and interferes with access to residential parking that is accessed off of the alley. However, the ZBA found that if the City Council chooses to approve the special use, the following conditions should be included: 1. The south parking lot shall not be rented out for non -St. A’s events such as NU games. 2. A traffic study shall be conducted that addresses concerns raised by neighbors by means of signage, one-way traffic, no waiting, etc. 3. The applicant shall work with the Alderman and neighbors to have a productive conversation that addresses the problems. 4. The north parking lot can be rented out but a management plan for tailgating issues shall be enacted. ZBA Packet - October 15, 2019 Attachments: Ordinance 166-O-19 Granting Special Use Permit to St Athanasius to Expand Off Street Parking in R1 District Proposed Circulation Plan - submitted January 31, 2020 Page 3 of 35 P5.Page 361 of 455 Parking and Operations Summary - submitted January 31, 2020 Public Comments submitted after ZBA packet Additional Information from Applicant - submitted November 22, 2019 Findings For Special Use - 2503 Eastwood Ave ZBA Meet Minutes Excerpt - October 15, 2019 Page 4 of 35 P5.Page 362 of 455 11/14/2019 01/31/2020 2/3/2020 2/11/2020 166-O-19 AN ORDINANCE Granting a Special Use Permit to Saint Athanasius Parish to Expand Off-Street Parking at 2503 Eastwood Avenue/2510 Ashland Avenue/1615 Lincoln Street in the R1 Single-Family Residential District WHEREAS, Saint Athanasius Parish, (the “Applicant”), owner of the properties commonly known as 2503 Eastwood Avenue, 2510 Ashland Avenue, and 1615 Lincoln Street (the “Subject Properties”), located within the R1 Single-Family Residential Zoning District and legally described in Exhibit A, attached hereto and incorporated herein by reference, submitted an application for a Special Use permit to expand off-street parking pursuant to Subsection 6-8-2-4 of the Evanston City Code of 2012, as amended (“the Zoning Code”); and WHEREAS, on October 15, 2019, the Zoning Board of Appeals (“ZBA”), pursuant to proper notice, held public hearings in case no. 19ZMJV-0073 to consider the application, received testimony, and made written records and findings that the application did not meet the standards for Special Uses set forth in Subsection 6-3-5 of the Zoning Code and unanimously recommended City Council denial thereof; and WHEREAS, at its meeting on December 9, 2019, the Planning and Development (“P&D”) Committee of the City Council considered the matter and decided to hold the matter in committee; and WHEREAS, additional information was submitted by the Applicant on January 31, 2020; and Page 5 of 35 P5.Page 363 of 455 166-O-19 ~2~ WHEREAS, at its meeting on February 10, 2020, the P&D Committee of the City Council considered the ZBA’s recommendation and recommended City Council approve the Special Use permit, as requested; and WHEREAS, at its meetings on February 10, 2020 and February 24, 2020, the City Council considered and adopted the recommendation of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit to expand off-street parking as applied for in case no. 19ZMJV-0073. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Major Variations granted hereby, violation of any of which shall constitute grounds for penalties or revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Requirements: The Applicant shall develop and use the Subject Properties in substantial compliance with all applicable legislation, with the testimony and representations of the Applicant to the ZBA, the P&D Committee, and the City Council, and the approved plans and documents on file in this case. (B) South Lot Rental Prohibition: The south parking lot shall not be rented out for non-St. Athanasius events. (C) Traffic Circulation: The Applicant shall implement a traffic circulation plan, subject to DAPR approval, to alleviate congestion in and around the Subject Properties. (D) North Lot Rental: The existing north parking lot may be rented out for non-St. Athanasius events, but a management plan for addressing and monitoring tailgating issues shall be enacted. Page 6 of 35 P5.Page 364 of 455 166-O-19 ~3~ (E) Recordation: The Applicant shall, at its cost, record a certified copy of this ordinance, including all Exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City, before the City may issue any construction permits pursuant to the Special Use authorized hereby. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 8: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 9: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Page 7 of 35 P5.Page 365 of 455 166-O-19 ~4~ Introduced:_________________, 2020 Adopted:___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Deputy City Attorney Page 8 of 35 P5.Page 366 of 455 166-O-19 ~5~ EXHIBIT A Legal Description Lots 9 thru 16, both inclusive, East 40 feet of Lot 17, the South 10 feet of the vacated alley adjacent to the North of Lots 16 and 17, Lots 22, 24, 25, and 26 in Block 8 in North Evanston, a subdivision of Lots 11 to 16 and the West 4.3 acres of Lot 17 in George Smith’s Subdivision of the South part of Archang’s Qulimette Reserve and also of Lots 1 and 3 and that part of Lot 2 lying between the Chicago & Milwaukee Railroad and the West line of Lot 3 produced to the West line of Section 14, Township 41 North, Range 13 of Assessors Plat of Evanston, East of the Third Principal Meridian in Cook County, Illinois. ALSO Lots 1 and 2 in the Resubdivision of Lots 14 and 15 of Block 8 of North Evanston, a subdivision of Lots 11 to 16 and the West 4.3 acres of Lot 17 in George Smith’s Subdivision of the South part of Archang’s Qulimette Reserve and also of Lots 1 and 3 and that part of Lot 2 lying between the Chicago & Milwaukee Railroad and the West line of Lot 3 produced to the West line of Section 14, Township 41 North, Range 13, East of the Third Principal Meridian in Cook County, Illinois. PINs: 10-12-203-015-0000 10-12-203-016-0000 10-12-203-017-0000 10-12-203-025-0000 10-12-203-026-0000 10-12-203-012-0000 10-12-203-014-0000 Commonly known as: 2503 Eastwood Avenue; 2510 Ashland Avenue; 1615 Lincoln Street Page 9 of 35 P5.Page 367 of 455 ST. ATHANASIUS CAMPUS PLANNING EVANSTON, ILLINOIS © 2018 THE LAKOTA GROUPJANUARY 31, 2020 PREPARED FOR: ST. ATHANASIUS PARISH UPDATED PARISH CIRCULATION PLAN NORTH Peak period student loading area Proposed location of school staff member directing drop-off activities PROPOSED (UPDATED) PARISH CIRCULATION PLAN — PEAK PERIOD SCHOOL OPERATIONS PEAK PERIOD DROP-OFF LINE One-way loop running from Eastwood Avenue through southern alley, circulating north to—and around—north parking lot. Vehicles then exit via northern alley between Eastwood and Ashland Avenues. Student loading activities to occur in multiple drop-off lanes within north lot only. Drop-Off: 8:15 — 8:30 am (M Tu Th F) 8:00 — 8:15 am (W) Pick-Up: 3:15 — 3:30 pm (M Tu Th F) 2:00 — 2:30 pm (W) Roughly 30 to 40 vehicles each period PARISH STAFF / FACULTY PARKING Faculty parking primarily located in 2503 Eastwood lot (26 spaces). Vehicle access/parking restricted on the southern portions of the north lot, between 8:40am and 3pm (Wednesday from 8:30am — 2pm). Arrival: by 8:00 am (M Tu Th F) 7:45 am (W) Departure: typically after 4pm (varies) Roughly 30 to 40 vehicles daily PEAK PERIOD/SHORT-TERM PARKING Portions of north parking lot and building perimeter used for visitors and short-term parking (~10-15 minutes) during peak periods by families walking students in/out of school. Surrounding streets may provide additional short- term parking for neighbors and visitors, with some on-street parking restricted from 10am to 4pm. Drop-Off: 8:15 — 8:30 am (M Tu Th F) 8:00 — 8:15 am (W) Pick-Up: 3:15 — 3:30 pm (M Tu Th F) 2:00 — 2:30 pm (W) MAIN CONFLICT POINTS Neighboring Garages & Access Drives ‘Keep Clear’ zones established in front of three (3) neighboring garages to help minimize impacts during peak periods. ACTIVE PLAY AREAS No Parking in Active Play Zones Vehicles removed and access restricted within active play zones during school hours, generally between: 8:40 am — 3:00 pm (M Tu Th F); 8:30 am — 2:00 pm (W). PEAK PERIOD/SHORT-TERM PARKING PEAK PERIOD DROP-OFF LINE MAIN CONFLICT POINTS ACTIVE PLAY AREAS ±150’ Page 10 of 35 P5.Page 368 of 455 Operations Summary – Saint Athanasius Parish January 31, 2020 Saint Athanasius Parish formally located at 1615 Lincoln Street in Evanston, includes both educational and religious uses within their Campus in north Evanston. Within the immediate vicinity of the Parish are a number of other local and regional institutions – including two District 65 schools, Northwestern University’s Ryan Field, Evanston Hospital, and the Central Street Metra Station and its associated commuter parking lot. In light of these considerations, the Parish is proposing improvements to its secondary parking lot (“south lot”) located at 2503 Eastwood Avenue to help alleviate congestion during peak periods while also improving the safety and wellbeing of its students and congregants. An outline of standard operations for both Parish and School are outlined below: Saint Athanasius Parish The Parish offers both Mass and other religious services at a range of times throughout the week, in addition to other services, events, and meetings related to the operations of the Parish and its mission. The Parish also supports the members of its congregation with other services throughout the year such as funerals, quinceaneras, weddings, and Christenings. Regular Mass services occur at 8 am on Mondays, Tuesdays, and Thursdays; and at 8:30 am on Wednesdays. Weekend services include 5 pm Mass on Saturdays, and on Sundays at 8 am, 9:30 am, and 11:30 am. In addition, the Parish holds Communion Services on Fridays at 8 am, and Eucharistic Adoration on Mondays from 1 to 9 pm. Saint Athanasius School The associated school provides educational services for students ranging from Pre-K through 8th Grade, including both half-day and full-day early childhood programs, as well as before and after school care programs. In addition, the school offers a diverse array of co-curricular activities including visual and performing arts programs, athletics, and faith and community service programs. Day camp programs are also typical hosted during the summer months. The 2019-2020 school enrollment level is currently set at 212, however school enrollment can fluctuate considerably from year to year. At present, the Parish and School have a combined total of roughly 54 regular staff members – including administrative & operational staff, educators, and services & program staff. This does not include seasonal or non-permanent staff (i.e. coaches), volunteers, or regular visitors, which fluctuate throughout the year. The School’s standard operating times are as follows: School Day Monday, Tuesday, Thursday, Friday — 8:35 AM - 3:25 PM Wednesday — 8:15 AM - 2:20 PM Before School Extended Day Care Monday - Friday — 7:30 AM - 8:25 AM After School Extended Day Care Monday - Thursday – until 6 PM Friday – until 5 PM Page 11 of 35 P5.Page 369 of 455 Parking & Circulation Operations Summary Parking and circulation operations at Saint Athanasius Parish are consistent with standard operating procedures for an urban site with both religious and educational uses. For school operations this includes two peak periods: the first during weekday drop-offs between 8 – 8:30 am; and the second during after school pick-up activities, which last for roughly 30 minutes and can range from 2 pm to 3:30pm depending on the day of the week. The Parish’s peak periods of use are during weekend Mass services, and during larger, irregularly scheduled services such as weddings and quinceaneras when demand for parking can be quite high as well. The main Parish lot is also used throughout the year for major school events, and occasionally as overflow parking for events within the surrounding community. While the main lot is intended for private use and has No Parking signage posted, the Parish has historically not enforced the use of the lot by residents of neighboring buildings who frequently park there throughout the week. This issue has been discussed with City Staff and the Parish intends to enforce outside parking restrictions more strictly in the future as part of its efforts to better mitigate peak period congestion. The most notable times of concern are when Parish and School operations overlap during weekday mornings when Mass is offered, leading to acute parking and loading issues during these times and in the periods immediately before and after. This is also the same period of time when many neighboring residents are leaving for work and other area schools and institutions are experiencing high traffic volumes as well, further compounding congestion during this time. Weekday afternoons during school pick-up are another known period of conflict, when queuing in the alleys adjacent to the Parish occurs as parents wait for their children – sporadically blocking access to the three (3) neighboring garages. Parking Locations At present, the vast majority of the Parish’s parking is consolidated in the main parking lot (2511 – 2519 Eastwood Ave.) on the northwest side of the collective campus, which has 58 striped, angled-parking stalls. However, once the peak drop-off period has ended, access to the main lot is restricted and the center parking aisles are blocked to provide students with a limited amount of flexible play space. This activity results in a daily reduction of roughly 30 spaces and requires vehicles to remain in place from roughly 8:30am to 5pm – a significant constraint on overall access and convenience for both Staff and visitors alike. A secondary parking lot is located to the south of the main lot (2503 Eastwood – Subject Property) that has 14 striped, head-in spaces. One (1) space is reserved for ADA use to the immediate east of the secondary lot, however this space is adjacent to the Parish’s waste receptacles and storage garage. Overflow parking space for roughly six (6) cars is also provided along the west/southwest portions of the main school building, though these are not formally identified nor available for regular public use. There is a second ADA parking space in this location too. In total, the Parish has roughly 80 existing parking spaces, which are shared amongst all uses, users, and visitors. All parking areas are loaded off public alleys accessed from Eastwood Avenue and a north-south alley that bisects the Parish Campus. School drop-off activities are managed by directing cars through the network of public alleys and narrow one-way access lanes into the main parking lot, which allows for stacking and relieves some back up from the surrounding public streets and alleys. Page 12 of 35 P5.Page 370 of 455 Proposed Changes Based on additional study of the issues identified above, along with discussions with Parish & School Staff, neighbors, City Staff, and Alderman Revelle, an updated circulation and management plan has been developed in concert with the proposed physical improvements to the site (see Proposed Updated Parish Circulation Plan exhibit). Under this new circulation plan, the Parish would still implement the requested reorganization and modest expansion of the secondary parking lot (see Proposed Site Plan for 2503 Eastwood), which will allow for all weekday parking to be removed from the southern half of the main parking lot. This will increase the amount of vehicle stacking space available in the main lot during peak periods, while also ensuring a safer and more functional, vehicle free play area for students during the day that can be more carefully controlled and monitored by Staff. Four additional spaces have been proposed to the immediate east of the secondary lot. The intent of these spaces is to provide adequate ADA parking (four spaces proposed in total – confirming with code), Altogether, the proposed plan would provide a net increase of 12 spaces on the Saint Athanasius Parish Campus. Additional Improvements A number of additional measures have been proposed to help further mitigate peak period impacts, which have been agreed to by all parties concerned. First and foremost, the Parish will establish and enforce ‘Keep Clear’ zones in front of the three garages that directly abut the shared alley. High visibility, cross-hatch striping will also be applied in front of the two garages in the southern alley where access issues are especially acute. To help enforce these ‘Keep Clear’ zones, improved signage will be posted throughout the Parish site(s), Parish Staff will promote stricter enforcement, and the School will make concerted efforts to educate school parents on the appropriate loading rules and procedures. Page 13 of 35 P5.Page 371 of 455 ""' 1:.-...'',F-:4:9!‘M[51'1- 'I_'i-Hg.”'lJ_'r|'l_\j._H?n,-.'‘II:II _'5_' : J ' .__"II-Ir..|'JI 1:gr."3'” ,1 .-Igiui.- _l:_:”_';:4'..'|I -‘..."‘J . 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The proposed changes would bring the subject property into conformance with the City’s parking design guidelines and zoning standards, and help to alleviate peak period congestion on the Parish’s main parking lot to the north. More importantly, the proposal would allow the School to provide its students with a consolidated, outdoor play area unimpeded by parked cars or moving vehicles on its north lot. The existing conditions are shown in EXHIBIT A. General site and landscaping enhancements on the 2503 Eastwood property and operational measures intended to help manage drop-off efforts and mitigate impacts on neighboring properties are also included in the proposed plan. ZBA Hearing Recommendations During the ZBA hearing on October 15th, 2019 a series of conditions were recommended should Special Use be granted by the City Council. The following are St. Athanasius’s responses to those conditions. 1. The South Parking Lot shall not be rented out for non-St. A’s events such as NU Games – St. A’s comment; will use the South Parking Lot only for Parish Related Events 2. A traffic Study shall be conducted that addresses concerns raised by neighbors by means of signage, one-way traffic, no waiting, for the entire campus. - St. A’s comment; the City and NU completed a study approximately 10 years ago to refine and improve the traffic flow through the neighborhood and the campus, essentially removing drop-off and pick-up activity from the streets and embedding it in the alley and parking lot. PLAN DISCUSSION SUBMITTED: EXHIBIT B. Alderman and staff on site for visual confirmation of successful plan on October 7, 2019. MEMO ATTACHED: EXHIBIT C. FYI and supporting a continued success with this process; Student population has decreased approximately 25% in past 5 years, assisting in traffic control efforts Page 17 of 35 P5.Page 375 of 455 3. The applicant shall work with Alderman and neighbors to have a productive conversation addressing problems before next City event – St. A’s comment; Meeting is scheduled for December 5th at 5.30-6.30PM with Alderman Revelle, neighbors of St. A’s and the St. A’s staff and Committee Members. Agenda for this meeting is ATTACHED: EXHIBIT D 4. The north parking lot can be rented out but a management plan for tailgating issues shall be enacted – St. A’s comment; St. A’s has had standards of behavior posted and in place on campus for many years, pictures ATTACHED: EXHIBIT E. Additional management structure was defined for the recent NU Football-only parking regulations and is appropriate for future parking lot use - ATTACHED: EXHIBIT F. Closing Comments St. Athanasius is proposing a small, incremental change to an existing parking lot in support of improvements to our campus and our neighborhood. The proposed plan would provide for meaningful enhancements to the safety and wellbeing of the Parish’s students and support the evolution of our institution. As stated in Chapter 6 of the Evanston’s Comprehensive Plan, an overarching goal of the City is to “support the growth and evolution of institutions while recognizing that they are part of their mostly residential surroundings”. Furthermore, in order to meet that stated goal, the City’s top policy recommendation is to “monitor institutional development and evolution using land use regulations to guide effects and limit negative impacts on the surrounding community and adjoining land uses.” St. Athanasius Parish recognizes the need to work toward a balance between institutional needs and the quality of the surrounding neighborhoods, and believes that this proposal meets this goal. To that end, the proposed plan meets all applicable land use regulations and would bring the Parish campus into greater alignment with the City’s zoning standards. The Parish appreciates your review and consideration of our proposal for 2503 Eastwood and looks forward to further discussing our efforts to improve the Parish Campus, wellbeing of its students, and overall conditions of the neighborhood. Sincerely, Paul Harvey St. Athanasius Facilities and Maintenance Committee Page 18 of 35 P5.Page 376 of 455 Exhibit A – Current Play and Parking Area – North Lot Page 19 of 35P5.Page 377 of 455 St. Athanasius – 2503 Eastwood Avenue, Evanston West Campus EXHIBIT B – Traffic Flow and Previous Study with City and NU Condition as outlined at ZBA meeting of October 15, 2019 A traffic Study shall be conducted that addresses concerns raised by neighbors by means of signage, one-way traffic, no waiting, for the entire campus – St. A’s comment; the City and NU completed a study approximately 10 years ago to refine and improve the traffic flow through the neighborhood and the campus, essentially removing access from the streets and embedding in the alley and parking lot. PLAN DISCUSSION SUBMITTED: EXHIBIT B. Copies of this study are not readily available. Discussion of this study with City officials, Staff from St. A’s and Families attending School supports the following points of interest: • Goal was to move off of public Streets • Ashland and Eastwood Streets are on the East and West side of St. A’s campus and had been used exclusively for drop-off and pick-up of children attending school at St. A’s. The one-way nature of the streets caused additional safety and congestion concerns • Changes to the traffic flow was sought and expert assistance from Northwestern Engineering Students and City of Evanston Traffic Control staff were asked to assist • Use of the St. A’s parking lots for pick-up and drop-off was employed, with queuing managed in the public alleys running through the St. A’s property and removed from the City Streets • On site review in September, 2019 by City Staff, Alderman viewed traffic flow and found this to be effective, other changes recommended and in progress • This plan continues to be effective to date as Enrollment at St. A’s has trended down over recent years with less flow in all passageways: 2015 – 290 students, pre-K thru 8th Grade 2019 – 210 students, pre-K thru 8th Grade Page 20 of 35 P5.Page 378 of 455 EXHIBIT C To: Zoning Board of Appeals From: Lara Biggs, Bureau Chief – Capital Planning/City Engineer Subject: 2503 Eastwood Avenue Date: October 15, 2019 An on-site meeting was held at St. Athanasius on October 7, 2019. Attendees included • Lara Biggs, City Engineer • Rajeev Dahal, Senior Project Manager / Traffic Engineer • Alderman Eleanor Revelle • Paul Harvey, St. Athanasius Parish • Mike Kritzman, The Lakota Group A discussion about the goal of improving the children’s play area located in the north parking lot, and how to improve the queueing impacts to the adjacent residents. In that discussion, St. Athanasius agreed to the following additional improvements, which were not part of the discussion at Design and Plan Review committee on 9/11/19: 1. Implementing a ticketing/towing program to limit the number of cars parked in their lot. Combined with moving some cars to the new proposed south parking area, this frees up the south half of the north parking lot to utilized as a car-free play area during school hours. Basketball and other play features (such as four- square courts) can then be installed. This is a substantial safety improvement for the school operations. 2. Widening the south leg of the alley by two feet to make it safer for two-way traffic. 3. Cross-hatching the two areas of the south leg of the alley that are adjacent to neighbor’s garages to discourage blocking of the garages by queued cars at school pick-up time 4. If blocking of the garages is still occurring, sending a St. Athanasius staff member to direct traffic to not block garages during school pick-up time. 5. If residents are unable to pull out of the garages with the widened alley, cross- hatching the parking spaces opposite the garages to make it easier for navigation. Based on the substantial improvement to children’s safety during outdoor play time and the commitment to both infrastructure and operations improvements to reduce the impact on the neighbors during school pick-up time, engineering staff is recommending approval for these improvements. Memorandum Page 21 of 35 P5.Page 379 of 455 Exhibit D Invitation From St. Athanasius Thursday, December 5, 2019 5:30-6:30PM Location; St. A’s Hartke Room (located at the east end of the Eastwood Alley, behind the playground and up the stairs, door will be open at 5.15PM) Pastor Father Hernan, Principal Carol McClay Operations Manager Kelly Fierro Parishioner Paul Harvey Discussion: Eastwood Avenue and Parking, West Lot Improvements Review Please save this date and plan to attend this discussion with Alderman Eleanor Revelle, St. A’s Staff and also Paul Harvey (Paul has been managing this Review of our West Lot and the White House Project as Past Finance Council Chair and current member of Facilities / Maintenance Committee). Other members from the St. A’s Community and all Neighbors are welcome. Thanks for considering attending, we look forward to seeing you. No RSVP necessary AGENDA Opening comments by St. A’s and Ms. Revelle Review current conditions on 2503 Eastwood Review of Plans as submitted to City of Evanston for 2503 Eastwood Current Status and ongoing City Process for Approval St. A’s Proposals and Adjustments to reach City Approval Neighbors comments and discussion on all aspects of Plans Closing comments by all Page 22 of 35 P5.Page 380 of 455 Exhibit E St. A’s Sign Posting Page 23 of 35 P5.Page 381 of 455 St. Athanasius Parish Memo Exhibit F (page 1 of 5) Page 24 of 35 P5.Page 382 of 455 ' . EXHIBITB Rules & Regulations •Prohibited items include: kegs, drones, deep fryers, grills with open flames (except that small personal charcoal grills such as "Smokey Joe" grills or propane grills with cylinders under 20 lbs. are allowed) •Each Parking Pass Holder shall only tailgate within the boundaries of his or her assigned striped parking space.-. -� ... -,.__ -�--... . •No drilling of holes in the Parking Lot shalT 6e pennitted: •No tents shall be anchored into the ground of the Parking Lot or any other part of Licensor's Property. •No large speakers or amplification of sound (registering more than 80 decibels) shall be pennitted in the Parking Lot or Licensor's Property. •Vehicles shall access the Parking Lot from Eastwood Avenue only. •The drive aisles and lanes must be clear and free of obstructions at an times. •No signage displaying offensive words or slogans shall be allowed in the Parking Lot. 15 License; Northwestern University at St Athana.sius Parking Lots . . St. Athanasius Parish Memo Exhibit F (page 2 of 5) Page 25 of 35 P5.Page 383 of 455 EXHIBITC Licensee's Parking Lot Reminders •You must remove your vehicles from the Parking Lot no later than two (2) hours after the end of the game. •ALCOHOL POLICY: o Underage drinking is prohibited. o Northwestern University's .. Policy of Drugs and Alcohor• for students will be strictlyr •• � I ' •� (i..• JI" ,--:_ •�· 1 enforced. o Kegs or other large containers holding alcohol are prohibited. o Drinking games or other abusive drinking practices are prohibited. o Alcohol may not be carried on to public walkways. •GRil..LING POLICY: o Prohibited items: deep fryers, grills with open flames (except that small personal charcoal grills such as "Smokey Joe" grills or propane grills with cylinders under 20 lbs. are allowed) o If you are using a grill, a minimum of½ inch plywood base or other protective device must be used to protect the pavement from heat. o Dispose of cooled coals in the labeled containers. •Respect neighbors at all times: curtail noise, properly dispose of all trash, demonstrate civil behavior, comply with all laws, and do not play loud music (registering more than 80 decibels), etc.16 License; Nonhwcstem University at St Athanasius Parlcing Lots St. Athanasius Parish Memo Exhibit F (page 3 of 5) Page 26 of 35 P5.Page 384 of 455 St. Athanasius Parish Memo Exhibit F (page 4 of 5) Page 27 of 35 P5.Page 385 of 455 St. Athanasius Parish Memo Exhibit F (page 5 of 5) Page 28 of 35 P5.Page 386 of 455 P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on October 15, 2019, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 4-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___ ___Met _____Not Met Vote 2-2 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___ ___Met __X__Not Met Vote 0-4 (D) It does not interfere with or diminish the value of property in the neighborhood; ______Met __X__Not Met Vote 1-3 Case Number: 19ZMJV-0073 Address or Location: 2503 Eastwood Ave./2510 Ashland Ave./1615 Lincoln St. Applicant: St. Athanasius Parish Proposed Special Use: Educational Institution – Private, and Religious Institution, St. Athanasius School and Parish Page 29 of 35 P5.Page 387 of 455 P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 4-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 3-1 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 4-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 4-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 4-0 and, based upon these findings, and upon a vote __0__ in favor & __4__ against Recommends to the City Council _____ approval without conditions __X__ denial of the proposed special use If granted approval by City Council, the ZBA recommends the following conditions: 1. The south parking lot shall not be rented out for non -St. A’s events such as NU games. 2. A traffic study shall be conducted that addresses concerns raised by neighbors by means of signage, one-way traffic, no waiting, etc. 3. The applicant shall work with the Alderman and neighbors to have a productive conversation that addresses the problems. 4. The north parking lot can be rented out but a management plan for tailgating issues shall be enacted. Attending: Vote: Aye No ___X__ Violetta Cullen __ __ __X__ ___X___ Myrna Arevalo __ __ __X__ Page 30 of 35 P5.Page 388 of 455 P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 ___ ___ Scott Gingold __ __ ____ ___X___ Jill Zordan ____ __X__ ___X___ Lisa Dziekan ___ _ _ X__ ___ ___ Mary McAuley __ __ _ ___ ___ ___ Kiril Mirintchev __ __ _ ___ Page 31 of 35 P5.Page 389 of 455 Page 1 of 4 Zoning Board of Appeals APPROVED MEETING MINUTES EXCERPT ZONING BOARD OF APPEALS Tuesday, October 15, 2019 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Lisa Dziekan, Myrna Arevalo, Violetta Cullen, Jill Zordan Members Absent: Kiril Mirintchev, Scott Gingold, Mary McAuley Staff Present: Melissa Klotz Presiding Member: Violetta Cullen _____________________________________________________________________ Declaration of Quorum With a quorum present, Chair Cullen called the meeting to order at 7:02 p.m. Minutes Ms. Arevalo motioned to approve the meeting minutes of August 27, 2019, which were seconded by Ms. Dziekan and unanimously approved. New Business 2503 Eastwood Ave./2510 Ashland Ave./1615 Lincoln St. 19ZMJV-0073 Saint Athanasius Parish, lessee, submits for a special use for, Education Institution – Private, and a special use for, Religious Institution, for Saint Athanasius School and Parish to expand off-street parking and construct a play area, in the R1 Single-Family Residential District (Zoning Code Section 6 -8-2-4). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record, and noted an updated site plan was r eceived by staff on October 10, 2019, that has led staff to now recommend approval of the special use. The applicant explained the proposal: Plan will increase safety for children at the school. Held a neighborhood meeting and incorporated feedback and suggestions. Hired the Lakota Group to professionally plan the parking area. The south end of the north parking lot will no longer allow parking during school hours so children can use the area for outdoor play without conflicting with vehicles. Those vehicles will park at the new 2503 Eastwood lot. Will enforce a “no parking” guideline including towing in the south half of the north lot (not previously done). Play areas will be improved with basketball courts, hop scotch, and four square courts. Will cross hatch portions of the alley to further deter vehicles from staging in the alley where garages are blocked. Additionally, St. A’s staff will address the issue as many times as it takes until all vehicles comply. Page 32 of 35 P5.Page 390 of 455 Page 2 of 4 Zoning Board of Appeals There are approximately 12 vehicles that park overnight that are likely from a nearby condo building. Those vehicles will be towed if they park at St. A’s in the future. Mike Kritzmen, Lakota Group, explained further: Campus is surrounded by single family homes. The existing staff lot (south lot) has 14’ drive aisles and is not well suited in its current form. Staff parks here largely because of the other unknown vehicles that are in the north lot. The plan allows the south half of the north lot to be car free during school hours so that it can safely function as an outdoor play area while allowing the cars (from staff) to fit in the south parking lot. Ms. Dziekan asked if there will be a future proposal to add play equipment in the green area of the new south parking lot. The applicant responded it is not anticipated to return with that request. Chair Cullen asked if vehicles will overflow and park on the grass and the applicant stated no, that area is intentionally landscaped and intended to remain green. Ms. Dziekan asked if the additional parking spaces are intended to be used for stadium events at Northwestern. The applicant stated the lot could be used by anyone else when not during school and church hours - it could be used for a wedding, special event, or event hosted by Northwestern. The applicant clarified the play area on the south half of the north lot may also be used for parking during those events (just like it i s used during school drop off). Ms. Zordan asked if the management company that oversees renting out the parking lot also manages the parking on site, and the applicant responded yes, they manage sanitary issues, cleanup, and safety. However, they do not oversee ingress and egress of vehicles to the lot. James Davies, 1627 Lincoln, stated the parking is a significant issue to the i mmediate neighbors, and noted he does not rent his parking out during Northwestern events. He stated it is difficult to believe anything St. A’s does because of past issues. There was an instance that Mr. Davies’ wife missed a doctor’s appointment because a car was blocking their garage and refused to move. Any time neighbors approach St. A’s they are rudely dismissed and nothing improves. Kelsey Davies, 1627 Lincoln, agreed with her husband’s comments, and noted the meeting St. A’s had last week on site did not include any of the immediate neighbors who are most impacted. Ms. Davies stated she was given a letter from St. A’s stating they would not buy any nearby homes to expand their lot because the church does not have any money. However, shortly after that letter, St. A’s purchased an adjacent home and demolished it. This shows the distrust and lies that are told to the neighbors. Ms. Davies clarified she has tried to call and email the principal when she is blocked in her garage but has never received a response. Page 33 of 35 P5.Page 391 of 455 Page 3 of 4 Zoning Board of Appeals Betsy Baer, 2438 Eastwood, stated not all Standards are met - specifically that there is a significant reduction in values of adjacent properties by demolishing a house and adding a parking lot. This is a residential neighborhood that is turnin g into vacant lots and parking. The neighborhood meeting was almost a year and a half ago and was organized by the neighborhood, not by St. A’s. The neighbors were not invited to the on - site October 7th meeting, and were not made aware of staff’s change in recommendation. The proposal clearly impacts the neighborhood, and it does not improve the alley issues. Last year there was a bonfire and a drunken brawl during tailgating in the parking lot with no oversight. Ann Wambach, 1623 Lincoln, stated she does not sell her lawn as parking on game days, and appreciates that staff needs parking, but it is so difficult with the alley that if she needs her car that day, she moves it out of the garage onto the street early in the morning. The larger concern is the sale of the lot on game days because there is significant alcohol and activities such as grilling, with no oversight. A letter was submitted from a neighbor who could not attend the meeting. The letter was reviewed by ZBA Members and marked as Exhibit A. The applicant stated there are signs stating no alcohol and no grilling, and there is a contract with Northwestern, but he is unaware of who should enforce those issues. Today’s discussion is about 11 or 12 parking spaces, not about previous demolition. The house that was demolished needed to be taken down and improved the safety of the neighborhood. The alley will be wider since the parking spaces are 2’ off of the property line. Chair Cullen asked how often the parking is rented out, and the applicant responded it is rented out for all NU home games so 6-7 times a year. There are also 2-3 St. A’s events throughout the year (but those are not the same type of events). Ms. Klotz clarified the alley is not increasing in size but the applicant is proposing a required 2’ parking setback so there will be 2’ additional of pavement that vehicles can use to maneuver through the alley. Deliberation: Ms. Klotz clarified the October 7th meeting with staff and the applicant was intended to discuss possible modifications to the proposal that would improve alley circulation. Neighbors were not a part of that meeting. Ms. Dziekan stated she is uncomfortable that neighbors were not included in the latest proposal or changes, there is no management oversight of tailgating on NU game days, and that there seems to be a lack of communication between the church and immediate neighbors. Chair Cullen agreed and notified the largest issue is due to renting out parking on NU game days. Ms. Zordan noted a DAPR comment that suggested the entire St. A’s campus undergo a planning study to incorporate all future plans and address issues. Page 34 of 35 P5.Page 392 of 455 Page 4 of 4 Zoning Board of Appeals With the record reopened, the applicant responded there is not a larger campus plan at this time because the issue at hand is the expansion of the south parking lot. The record was then closed. Ms. Zordan stated piece-mealing a campus together is not a good approach. She also noted it is not acceptable to rent out the parking lot for NU game days and that oversight of safety, etc. is not their problem. Ms. Arevalo stated it is understandable to increase parking for the school. The south parking lot should be prohibited from being rented out on NU game days, but the north lot should still be allowed because nothing is changing there. Standards: 1. Yes 2. Yes; No – Ms. Arevalo, Chair Cullen 3. No 4. No – Chair Cullen, Ms. Arevalo, Ms. Zordan 5. Yes 6. Yes (if managed properly); No – Ms. Arevalo 7. NA 8. NA 9. Yes Ms. Dziekan motioned to recommend denial of the proposal, which was seconded by Ms. Arevalo and unanimously recommended for denial, and noted that if City Council chooses to grant the proposal, the following conditions should be included: 1. The south parking lot shall not be rented out for non -St. A’s events such as NU games. 2. A traffic study shall be conducted that addresses concerns raised by neighbors by means of signage, one-way traffic, no waiting, etc. 3. The applicant shall work with the Alderman and neighbors to have a productive conversation that addresses the problems. 4. The north parking lot can be rented out but a m anagement plan for tailgating issues shall be enacted. Page 35 of 35 P5.Page 393 of 455 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Melissa Klotz, Zoning Administrator CC: Johanna Leonard, Community Development Director; Scott Mangum, Planning and Zoning Manager Subject: Ordinance 3-O-20 Granting Major Zoning Relief for Parking to Retain a Basement Dwelling Unit at 2008 Harrison St. Date: February 24, 2020 Recommended Action: The Zoning Board of Appeals and staff recommend adoption of Ordinance 3-O-20, granting major zoning relief for 4 parking spaces where 7 parking spaces are required, to allow the retention of a basement dwelling unit in the R5 General Residential District and the oCSC Central Street Overlay District. The applicant has complie d with all zoning requirements and meets all of the standards for major variations for this district. Council Action: For Action Summary: Update: On January 17, 2020, the property owner submitted additional information clarifying the intended use of the basement dwelling unit. The dwelling unit will sometimes be used by the owner's adult child with special needs, and otherwise will be rented out as a Vacation Rental (pending approval of a Vacation Rental license) for short term stays when not used by family (clarification from property owner is attached). The property was purchased by the current owner in 2010 as a 4 -unit building. The owner, who occupies one of the units, was unaware that the basement dwelling unit was never permitted and is considered illegal. The basement dwelling unit has been occupied and used on and off over the last decade. The owner is now aware the basement unit is illegal and requests a parking variation in order to legalize the unit. The property otherwise complies with all other zoning requirements including density, and the basement unit complies with building codes. The property is located 25 feet from the TOD area tha t reduces parking requirements; if the property were within the TOD area, the property would be compliant with 4 on -site parking spaces for 4 total dwelling units (including the basement unit). P6.Page 394 of 455 The existing three dwelling units, one 2-bedroom and two 3-bedroom dwellings, require 6 off- street parking spaces where 4 spaces are existing (3 in the detached garage and 1 in an open parking pad). The additional 1-bedroom basement dwelling unit, constructed under a previous kitchen remodel permit (by a previous o wner) and discovered during a Property Standards inspection, requires an additional off -street parking space and conformance with the parking regulations as outlined in Chapter 16, and summarized below: • 2-bedroom units: 1.5 spaces per unit; (1.5*1) = 1.5 • 3-bedroom units: 2 spaces per unit; (2*2) = 4 • New (legal) basement dwelling, 1-bedroom: 1.25 spaces per unit; (1.25*1) = 1.25 Total required off-street parking spaces = 7 (rounded up from 6.75). Based on the provided plat of survey, there is no compl iant location for additional off-street parking. There are currently 4 parking spaces on-site, and there are typically 4 vehicles parked on the property. As such, the applicant seeks major zoning relief in order to continue to utilize the basement unit, which is occupied by the property owner's adult child with special needs. Legislative History: Zoning Board of Appeals - December 3, 2019: The ZBA found there will be no physical change to the property and no additional impact on surrounding properties, and therefore unanimously recommended approval of the zoning relief. Attachments: Ordinance 3-O-20 Granting Major Zoning Relief for Parking at 2008 Harrison St Clarification on use of basement unit - January 17, 2020 Findings for Major Variation for 2008 Harrison St ZBA Meeting Minutes Excerpt - December 3, 2019 Page 2 of 15 P6.Page 395 of 455 12/16/2019 2/3/2020 3-O-20 AN ORDINANCE Granting A Major Zoning Variation for Off-Street Parking in the R5 General Residential District and oCSC Central Street Corridor Overlay District (2008 Harrison Street) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on December 3, 2019, pursuant to proper notice, to consider case no. 19ZMJV-0095, an application filed by John Fell, owner of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 2008 Harrison Street (the “Subject Property”) and located in the R5 General Residential District and the oCSC Central Street Corridor Overlay District, seeking approval of a major zoning variation from Table 16B of Section 6-16-2 of the Evanston City Code, 2012, as amended (“the Zoning Code”), to permit four (4) off-street parking spaces where seven (7) off-street parking spaces are required on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application met the standards for Major Variations set forth in Subsection 6-3-8-12(E) of the Zoning Code and recommended City Council approval thereof; and WHEREAS, at its meeting on January 13, 2020, the Planning and Development (“P&D”) Committee of the City Council considered the matter and decided to hold the matter in committee; and Page 3 of 15 P6.Page 396 of 455 3-O-20 ~2~ WHEREAS, additional information was submitted by the App licant on January 17, 2020; and WHEREAS, at its meeting of February 10, 2020, the P&D Committee received input from the public, carefully considered the ZBA’s record and findings and recommended the City Council approve the Major Variation, as requested; and WHEREAS, at its meetings of February 10, 2020 and February 24, 2020, the City Council considered the ZBA’s and P&D Committee’s records, findings, and recommendations, and adopted the recommendation of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby adopts the P&D Committee’s records, findings, and recommendations, and hereby approves, pursuant to Subsection 6-3-8-10(D) of the Zoning Code, the Major Variation on the Subject Property applied for in case no. 19ZMJV-0095 and described hereinabove. SECTION 3: The Major Variation approved hereby is as follows: A. To permit the property owner to provide four (4) off -street parking spaces where seven (7) parking spaces are required by Table 16B of Section 6-16-2 of the Zoning Code. SECTION 4: Pursuant to Subsection 6-3-8-14 of the Code, the City Council hereby imposes the following conditions on the Major Variation granted hereby, violation of any of which shall constitute grounds for penalties or revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Code: Page 4 of 15 P6.Page 397 of 455 3-O-20 ~3~ (A) Compliance with Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with all applicable legislation, with the testimony and representations of the Applicant to the ZBA, the P&D Committee, and the City Council, and the approved plans and documents on file in this case. (B) Recordation: The Applicant shall, at its cost, record a certified copy of this ordinance, including all Exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Code and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Page 5 of 15 P6.Page 398 of 455 3-O-20 ~4~ SECTION 10: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2020 Adopted:___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Deputy City Attorney Page 6 of 15 P6.Page 399 of 455 3-O-20 ~5~ EXHIBIT A LEGAL DESCRIPTION Lot 15 in Block 17 in North Evanston in part of Quilmette Reservation in Section 12, Township 41 North, Range 13, East of the Third Principal Meridian, in Cook County, Illinois. PINs: 10-12-108-015-0000 COMMONLY KNOWN AS: 2008 Harrison Street, Evanston, Illinois. Page 7 of 15 P6.Page 400 of 455 1/23/2020 CITY OF EVANSTON Mail - RE: 2008 Harrison variation request https://mail.google.com/mail/u/0?ik=4762073d7a&view=pt&search=all&permthid=thread-a%3Ar4116555315072776685%7Cmsg-f%3A165601259765…1/4 Melissa Klotz <mklotz@cityofevanston.org> RE: 2008 Harrison variation request 1 message John Fell <jfell@emarketinglogic.com>Fri, Jan 17, 2020 at 3:31 PM To: Melissa Klotz <mklotz@cityofevanston.org> Cc: Cade Sterling <csterling@cityofevanston.org> Melissa – Sorry for the delay in ge ng back to you. We were traveling out of the country with limited internet and no computer. It has been confirmed to me that the invoice is all paid. Note that had we known we were required to pay the yearly permit we would have done so. Maybe the city needs to be er communicate with property owners. Please note that it was our applica on to get a vaca on rental license a year ago that started the variance process. We were denied the license because, unbeknownst to us, our apartment was not a legal dwelling. When we addressed that issue we learned that we didn’t provide enough parking to have a legal dwelling that started this journey for a variance. Ironically if our address was 2004 and 2008 Harrison, 4 parking space would be all that ’s required – not 7. Our inten on is to make the ground floor unit available as a luxury furnished apartment for short stays of 1 week to 1 month. Before we moved my stepson, with special needs into the apartment we had rented it on and off for the last 6 or 7 years when not used by family. While we had a lis ng on VRBO - We have a few out of town couples (some are former Evanstonians) who have children and grandchildren living in Evanston that are on our short list of repeat visitors who want to return for stays throughout the year. Please note that we had wonderful reviews and when our unit was not available for rent we were told how difficult it was to find furnished short term rentals in Evanston. So I would thank think that our unit would be welcome by the city. Let me know if this adequate for addressing your concerns. Sincerely, John Fell From: Melissa Klotz [mailto:mklotz@cityofevanston.org] Sent: Monday, January 13, 2020 5:14 PM To: John Fell Page 8 of 15 P6.Page 401 of 455 1/23/2020 CITY OF EVANSTON Mail - RE: 2008 Harrison variation request https://mail.google.com/mail/u/0?ik=4762073d7a&view=pt&search=all&permthid=thread-a%3Ar4116555315072776685%7Cmsg-f%3A165601259765…2/4 Cc: Cade Sterling Subject: Re: 2008 Harrison variation request John, The Rental Registration invoice is attached. You should get it shortly from Property Standards as well. If you have any questions about it, contact Angelique Schnur in Property Standards (aschnur@cityofevanston.org). If you want to use the basement unit as a Vacation Rental at times when not in use by family, email me a short paragraph explaining approximately how often you anticipate family occupancy vs. how often per month or year you anticipate Vacation Rental use. 2011 permit - doesn't matter who did what when at this point. Just FYI that you'll need to get inspections once the zoning issue is resolved. Inspections will involve opening the walls in some spots (they'll spot check a few things) so you'll need a handyman to do some drywall patching once completed. This happens from time to time when people don't realize what permits or inspections are needed. It can be resolved. So, moving forward contact Angelique regarding the Rental Registration, and send me the description of who/how often/vacation rental the basement unit will be used. I'll then update the staff memo to reflect additional info and you'll be back on track for the next available City Council meeting. Last FYI - assuming the variation is granted and all work gets permitted/inspected as required, you will then need a Vacation Rental license to rent it out as an AirBnB etc (pretty quick process but separate from this). Thanks, Melissa Klotz Zoning Administrator Planning & Zoning Division Community Development Department Morton Civic Center City of Evanston 2100 Ridge Ave. | Evanston, IL 60201 | 847-448-4311 mklotz@cityofevanston.org | cityofevanston.org Note: The contents of this electronic mail to/from any recipient hereto, any attachments hereto, and any associated metadata pertaining to this electronic mail, is subject to disclosure under the Illinois Freedom of Information Act, 5 ILCS 140/1 et. seq. On Mon, Jan 13, 2020 at 4:05 PM John Fell <jfell@emarketinglogic.com> wrote: Melissa Page 9 of 15 P6.Page 402 of 455 1/23/2020 CITY OF EVANSTON Mail - RE: 2008 Harrison variation request https://mail.google.com/mail/u/0?ik=4762073d7a&view=pt&search=all&permthid=thread-a%3Ar4116555315072776685%7Cmsg-f%3A165601259765…3/4 I was unaware that I needed a permit to rent apartments. How much do I owe? We are wanting the option of using the apartment as a vacation rental when it’s not occupied by family. It will not be a long term rental. Re: Permit - We were not familiar with the permit details of the remodeling. It was a small job and the person we hired never told us to have an inspection. I understand we need to cooperate with the building department and I am committed to doing it. I simply want to formalize and legalize what we should have done in 2011. Thanks John Fell Sent from my iPad On Jan 13, 2020, at 3:53 PM, Melissa Klotz <mklotz@cityofevanston.org> wrote: John, Your variation request to retain the basement dwelling unit at 2008 Harrison was on track for P&D/City Council tonight for an introduction vote. However, in light of some new information, your case will be held tonight and will not be acted upon. Before your case can proceed, please submit the following: 1. Documentation stating what the basement unit will be used for. Variation application states it is for an adult child with limitations and/or for visiting children/grandchildren. However, the basement unit issue was brought to light when you inquired about a Vacation Rental application for the unit. The basement unit is still advertised on websites as a Vacation Rental. Which use will be in the unit? Please email clarification to me. 2. Property Standards is now aware the basement unit has been rented out for the last 10 years or so, and your variation application states you have tenants in other units - which means the property should have been covered in the Rental Registration (applies when all units are not owner occupied). Property Standards has followed up with you invoicing for the years you should have been registered. This needs to be paid before you can proceed to City Council. 3. Once we dug deeper, we found historic records showing the basement was a previously a legal rooming unit with a bedroom and a bathroom but no kitchen. Either a kitchen was added by the previous owner, or by you shortly after you purchased the property. Once a kitchen was added, that made the space an illegal dwelling unit. You obtained a kitchen remodeling permit in 2011 (including fine for beginning construction without having a permit) but no inspections were done. FYI because... Page 10 of 15 P6.Page 403 of 455 1/23/2020 CITY OF EVANSTON Mail - RE: 2008 Harrison variation request https://mail.google.com/mail/u/0?ik=4762073d7a&view=pt&search=all&permthid=thread-a%3Ar4116555315072776685%7Cmsg-f%3A165601259765…4/4 Once you rectify issues 1 and 2, your case will proceed to City Council with the following recommendations (including ZBA and staff recommendations for approval): 1. Basement unit shall not be used as a Vacation Rental. 2. Basement unit shall not be used or occupied until a permit is obtained for all work done in the space and is properly inspected - this will likely include opening walls to verify rough plumbing, mechanical, and electrical in the kitchen area. Over all, it shouldn't take too much to get your case back on track. Let me know if you have questions as you work through these things. Thanks, Melissa Klotz Zoning Administrator Planning & Zoning Division Community Development Department Morton Civic Center City of Evanston 2100 Ridge Ave. | Evanston, IL 60201 | 847-448-4311 mklotz@cityofevanston.org | cityofevanston.org Note: The contents of this electronic mail to/from any recipient hereto, any attachments hereto, and any associated metadata pertaining to this electronic mail, is subject to disclosure under the Illinois Freedom of Information Act, 5 ILCS 140/1 et. seq. Page 11 of 15 P6.Page 404 of 455 FF II NN DD II NN GG SS FOR STANDARDS OF VV AA RR II AA TT II OO NN SS In the case of After conducting a public hearing on December 3, 2019, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variances specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; ___X___Met ______Not Met 5-0 (B) The requested variation is in keeping with the intent of the zoning ordinance; ___X___Met ______Not Met 5-0 (C) The alleged hardship or practical difficulty is peculiar to the property; ___X___Met ______Not Met 5-0 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; ___X___Met ______Not Met 5-0 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; or there is a public benefit; ___X___Met ______Not Met 5-0 Case Number: 19ZMJV-0095 Address or Location: 2008 Harrison St. Applicant: John Fell, property owner Proposed Zoning Relief: 4 parking spaces where 7 parking spaces are required, to legalize a basement dwelling unit for 4 total dwelling units on the property Page 12 of 15 P6.Page 405 of 455 (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; __X___Met _____Not Met 5-0 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; __X___Met ______Not Met 5-0 and, based upon these findings, and upon a vote of __5__ in favor & _____ against recommends to the City Council __X__ approval _____ denial Attending: Vote: Aye No _____ Violetta Cullen ____ ____ __X__ Jill Zordan __X_ ____ _____ Lisa Dziekan ____ ____ __X__ Kiril Mirintchev __X_ ____ __X__ Max Puchtel __X_ ____ __X__ Myrna Arevalo __X_ ____ __X__ Mary McAuley __X_ ____ Page 13 of 15 P6.Page 406 of 455 Page 1 of 2 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES EXCERPT ZONING BOARD OF APPEALS Tuesday, December 3, 2019 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Myrna Arevalo, Max Puchtel, Mary McAuley, Kiril Mirintchev, Jill Zordan Members Absent: Violetta Cullen, Lisa Dziekan Staff Present: Melissa Klotz, Cade Sterling Presiding Member: Myrna Arevalo _____________________________________________________________________ New Business 2008 Harrison St. 19ZMJV-0095 John Fell, property owner, applies for major zoning relief to permit use of a non- conforming dwelling unit in the R5 General Residential District and oCSC Central Street Corridor Overlay District. The owner requests providing four (4) off-street parking spaces where seven (7) are required (Zoning Code Section 6-16-2 Table 16B). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. The applicant explained the proposal: Property was purchased in 2010 with 4 dwelling units and owner was unaware the basement unit was illegal. 7 total parking spaces are required for the 4 dwelling units. There are 4 parking spaces on the property (as recognized by the City) but 5 vehicles can fit. It would be a major inconvenience to remove the existing basement unit. Basement unit is currently being used by the applicant’s adult child with special needs. Property is adjacent to a TOD area where the parking requirement is reduced, and if the property were within the TOD area, the parking variation would not be needed. Basement unit was remodeled with permits in 2010 and the City did not state at that point the unit was illegal. If known, it would not have been remodeled. There are typically 4 vehicles parked at the property (2 from the owner and 2 from the other tenants), but occasionally there are 5. Mr. Mirintchev agreed the parking pad can fit 2 vehicles, and stated the proposal makes sense given the situation and that there will be no physical change. Page 14 of 15 P6.Page 407 of 455 Page 2 of 2 Zoning Board of Appeals Deliberation: ZBA Members agreed the owner is legalizing something that he was previously unaware was an issue, and there will be no physical change to the property or how it has been used so the request makes sense. Standards: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes Ms. McAuley motioned to recommend approval, which was seconded by Mr. Mirintchev and unanimously recommended for approval. Page 15 of 15 P6.Page 408 of 455 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Scott Mangum, Planning & Zoning Administrator CC: Johanna Leonard, Director of Community Development; David Stoneback, Public Works Agency Director; Paul D’Agostino, Environmental Services Coordinator Subject: Ordinance 25-O-20, Amending Title 7, Chapter 8, Section 8 “Tree Preservation” Date: February 24, 2020 Recommended Action: Staff 25Ordinance adoption Council City recommends of -O-the amending 20 Tree Preservation Ordinance (7-8-8) to apply to trees 25 inches in diameter at breast height (dbh) and larger (20 inches dbh or larger for Oak and Hick ory species) on private property when improvements are proposed that are classified as new construction or those that would increase the amount of impervious surface by more than 600 square feet. Council Action: For Action Summary: Update: and Planning 2020 10, February discussion at Following Development the Committee, Ordinance 25-O-20 has been revised to: clarify that private trees meeting the minimum size and species requirements would be protected when a building permit is submitted for any improvement that adds more than 600 square feet of impervious surface as calculated by the Zoning Ordinance; add a requirement that a tree permit is required for the removal of any such tree of the minimum size and species in order to document remova l so that any such tree removed after the effective date of this ordinance would also become a protected tree if a building permit is applied for within 2 years following its removal that exceeds the 600 square feet of impervious surface; and added Silver Maple to Species Group C. P7.Page 409 of 455 Evanston’s Tree Preservation Ordinance (7-8-8) was created in 2011 and includes a category of protected trees (7-8-8-4), specifies activities that are regulated (7-8-8-5), requires permits for certain activities (7-8-8-5), includes requirements for a tree protection plan (7 -8-8-8), and established a formula for replacement of trees (7 -8-8-7). However, the Tree Preservation Ordinance is currently limited to private trees within Planned Developments and Subdivisions of 2 acres or larger, as well as all public trees. At its meetings on September 9 and November 25, 2019, the Planning and Development Committee discussed potential revisions and provided direction to expand the scope of private properties that are covered and develop objective criteria to include private trees between 20 and 25 inches in dbh, depending on the species. Staff recommends modifying the Tree Preservation Ordinance to include protection of all private trees with a diameter of 20” or 25” or larger, in Species Groups A, B & C as described within Appendix A on all properties that are proposed to be developed or built on, as well as qualifying trees on neighboring properties within 25’ of the proposed construction. Species Group D is not included since this group consists of trees that are either invasive or have very poor growth habits that make them undesirable. None of the tree species in this group D is cultivated by nurseries to sell either to the wholesale or retail trade. Some other local municipalities use a lower threshold for private tree protection but also have dedicated staff working nearly full-time to review plans, inspect properties and enforce their Ordinance requirements. Under the proposed ordinance a tree preservation permit would be required for any construction on private property that involved an increase in impervious surface of greater than 600 square feet, such as a new building, addition, and/or expanded impervious surface. In order to review and issue a tree preservation permit the property owner would need to provide a tree survey indicating the size, location, and species of all trees on the property for Forestry staff to determine whether there are protected trees that would be impacted. The added cost to the property owner to obtain a topographic or tree survey from a private company is estimated at between $300 and $1,400 depending on factors including the si ze of the lot and the number of trees. If a covered tree would have to be removed, the property owner has the option to replace the tree at the designated ratio, or pay a fee-in-lieu that would be used to cover the cost of planting new trees in the public right-of-way. Staff is also recommending the following additional substantive changes to the Ordinance: • Increasing the tree replacement ratio for each species group by 25% and the amount per inch of the fee in lieu of tree replacement from $150 per inch to $250 per inch. • Eliminating the tree replacement exemption for structures designated as landmarks. • Increasing the penalties for violations from between $100 and $1,500 to between $500 and $10,000 per occurrence or per tree. • Increasing the permit fee from $50 to $100. • The inclusion of qualifying trees on adjacent properties within twenty-five feet of the proposed construction. • Reclassifying some trees within the Species Groups. Page 2 of 19 P7.Page 410 of 455 Attachments: Ordinance 25-O-20 Amending City Code Section 7-8-8, Tree Preservation Page 3 of 19 P7.Page 411 of 455 1/31/2020 2/14/2020 25-O-20 AN ORDINANCE Amending Title 7, Chapter 8, Section 8 “Tree Preservation” BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Subsection 7-8-8-1(A), “Purpose and Intent”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: A.Purpose and intent. This Chapter governs the maintenance, protection, removal and replacement of existing public trees, and certain private trees as defined in subsection 7-8-8-4-located on any parcel of two (2) acres or more planned for a subdivision, and private trees within a planned development within the City of Evanston, in order to protect and preserve the urban landscape and to fulfill the objectives identified in the Evanston Comprehensive Plan and the Evanston Climate Action and Resiliency Plan. SECTION 2: City Code Section 7-8-8-3, “Definitions”, of the Evanston City Code of 2012, as amended, is hereby amended as follows: 7-8-8-3. - DEFINITIONS. For the purposes of this Section, the following terms, phrases, and words have the meanings in this Section. The terms, phrases, and words used in this Section that are not defined in this Section have the meanings otherwise ascribed to them elsewhere in this Title. PROTECTED TREE. Any tree specified in Subsection 7-8-8-4 of this Section that is covered by a regulated activity. PUBLIC TREE. Any tree located on any public right-of-way or public property. SECTION 3: City Code Subsection 7-8-8-4, “Protected Trees”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-8-8-4. – PROTECTED TREES Page 4 of 19 P7.Page 412 of 455 25-O-20 2 A.Identification of trees by group. Trees within the City are defined into four (4) groups, groups A, B, C, and D, based on ratings provided in the tree species standards for species characteristics including environmental adaptability, biological traits, longevity, maintenance needs, and landscape value. Group A trees are the highest rated trees and group D trees are the lowest rated. The complete list of species in each group is set forth in Appendix A, Subsection 7-8- 8-13 of this Section. B. Protected trees designated. 1. Protected public trees and private trees for subdivisions of 2 acres or larger and for planned developments are those trees in groups A, B, and C with the minimum dbh listed below: Protected Trees Minimum DBH All public trees 2 inches Group A 3 inches Group B 6 inches Group C 10 inches 2. Protected trees for any activity on private property that involves the addition of more than 600 square feet of impervious surface, as calculated in Title 6, are those trees in groups A, B, and C with the minimum dbh listed below Protected Trees Minimum DBH All public trees 2 inches Group A, B, and C 25 inches All Oak Species 20 inches All Hickory Species 20 inches 3. Protected trees include any tree that would otherwise qualify as a protected tree under Section 7-8-4(B)(2) and was removed after March 31, 2020 and in the two (2) years prior to the filing of an application for a building permit. 4. When a protected tree has a multi-stemmed trunk system, the minimum dbh shall be determined utilizing the trunk having the largest measurement as determined by a calculation in inches at a point four and one-half (4.5) feet above the existing grade at the base of the tree. C. Exclusions. Protected trees do not include trees with a dbh below the minimum dbh as provided in Subsection B of this Section, or group D trees. Page 5 of 19 P7.Page 413 of 455 25-O-20 3 SECTION 4: City Code Subsection 7-8-8-5, “Regulated Activities”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-8-8-5. - REGULATED ACTIVITIES. A.Regulated activities designated. The following activities are regulated activities and are subject to the provisions of this Section: 1. Any activity that will cause, or is reasonably likely to cause, the damage or removal of a tree or trees with a dbh of two (2) inches or greater, including, without limitation: a. The subdivision of property measuring two (2) acres or larger pursuant to the City subdivision ordinance; b. Any activity commenced pursuant to a planned development granted in accordance with this Code; c. Any activity on private property that involves the addition of more than 600 square feet of impervious surface, as calculated in Title 6. d. Any activity on public or private property requiring the issuance of any permit pursuant to any City ordinance, including, without limitation, grading, building, sewerage, water, plumbing, or other permits; and e. Any activity involving construction, earthmoving, demolition, or vehicular traffic, or any similar activity, occurring within a critical root zone of a protected tree on public property, with the exception of regularly scheduled maintenance activities performed by City of Evanston employees. 2. The removal of exotic and invasive species with a dbh of two (2) inches or greater. B.Limitation on damage or removal of trees. This Section applies to the damage or removal of any tree in the course of the regulated activities described in this Section. All regulated activities must be planned and performed in a manner, to a degree, and with sufficient equipment and personnel so as to: 1. Reasonably involve the least amount of damage or removal of trees; and 2. Not defeat or be inconsistent with the purposes and intent of this Section. Page 6 of 19 P7.Page 414 of 455 25-O-20 4 C.Regulated activities involving construction. An applicant for any regulated activity involving construction activity must submit a tree protection plan in accordance with Subsection 7-8-8-8 of this Section and a tree replacement security in accordance with Subsection 7-8-8-7-J of this Section. SECTION 5: City Code Subsection 7-8-8-6(C), “Application for Permit”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: C.Application for permit. No person may remove a tree of 20 inches (dbh) or greater without obtaining a tree permit. Any person desiring or required to obtain a tree permit must submit a tree permit application to the City Manager or his/her designee on a form provided by the City setting forth or otherwise providing the following information: 1.Required information for all applications. a. Applicant's name and address. b. Location of the subject property on which the regulated activity will occur, including the street address or legal description, and the legal and beneficial owner of the subject property. c. Legal relationship of the applicant to the subject property. d. The signature of the applicant and the owner of the subject property. e. Size of the subject property. f. If all or part of the subject property is located within a conservancy area, any recorded plat, deed, or covenant that indicates or describes the location and restrictions of the conservancy area. g. Number, size, species, and condition of trees that will be damaged or removed in the course of the proposed regulated activity. h. Number, size, species, and condition of trees that may be damaged or removed in the course of the proposed regulated activity or any related activity, and steps to be taken to prevent the damage or destruction and any necessary remedial action. i. Tree replacement plan in accordance with Subsection 7-8-8-7.I of this Chapter. Page 7 of 19 P7.Page 415 of 455 25-O-20 5 j. Tree replacement security in accordance with Subsection 7-8-8-7.J of this Section; except, that the City Manager or his/her designee may waive or modify this requirement pursuant to Subsection 7-8-8-7.J.5 of this Section for certain tree permit applications unrelated to construction activity. k. Other data and information as the City Manager or his/her designee deems necessary to allow full and fair consideration of the tree permit application and for compliance with the goals of this Section. SECTION 6: City Code Subsection 7-8-8-6(E), “Application and permit fees”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: E.Application and permit fees. An applicant must pay a fee of fifty one hundred dollars ($50100.00) for: 1) a tree permit application along with any consultant review fees incurred by the City in processing the tree permit application and, if a permit is granted; 2) a tree permit fee; provided, however, that no application or permit fee will apply to a tree permit or tree permit application concerning the removal of group D trees, trees with less than the minimum dbh set forth in Subsection 7-8-8-4.B of this Section, or diseased or dangerous trees pursuant to Subsections 7-8-1-2 and/or 7-8-6-1 of this Section. SECTION 7: City Code Subsection 7-8-8-7, “Tree Replacement”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-8-8-7. - TREE REPLACEMENT. A.General requirements. Any protected tree damaged or removed in the course of a regulated activity must be replaced by the applicant pursuant to this Section and as depicted in a tree replacement plan pursuant to Subsection 7-8-8-7.I of this Section, regardless of whether the protected tree is located on the same lot on which the regulated activity takes place; except, that the City Manager or his/her designee may, pursuant to Subsection G of this Section, consider a request to submit a fee in lieu of the replacement of trees, and except for the exemptions in Subsection B of this Section. No replacement tree may have a caliper less than two and one-half (2½) inches. B.Exemptions. Tree replacement will not be required if the City Manager or his/her designee determines that any of the following circumstances exist: Page 8 of 19 P7.Page 416 of 455 25-O-20 6 1. When a protected tree, due to natural causes, is dead, dangerous, or interferes with any existing or proposed public improvements, is in dangerous proximity to any public utility lines or related facilities, or is a diseased tree or dangerous tree or otherwise unsafe, unhealthy, or insect infested and constitutes a hazard to persons, property, or other trees. 2. When a protected tree, due to natural causes, obstructs any street, alley, bike lane, sidewalk, or any pedestrian path to an extent that the protected tree interferes with free passage and clear view along the street, alley, bike lane, sidewalk or path, and at any street, alley or driveway intersection. 3. When removal of a protected tree is necessary to comply with the current standards generally observed by professionals in the forestry profession. 4. When the removal involves only the removal of class D trees or exotic and invasive species and does not involve any protected tree. 5. When the protected tree to be removed is located within the foundation footprint of an addition which creates additional gross floor area for an existing structure; provided, that the combined gross floor area for the existing structure and the addition is compliant with the maximum building lot and impervious surface gross floor area restrictions for the structure under this Code and that the addition does not require any variations. In this event, replacement trees will be required only for fifty (50) percent of the removed protected trees within the construction footprint, at the replacement rate set forth in Subsection C of this Section. 6. When the protected tree to be removed is located within the foundation footprint of an addition which creates additional gross floor area for a structure designated as a landmark pursuant to this Code; provided, that the combined gross floor area for the existing structure and the addition is compliant with the maximum gross floor area restrictions for the structure under this Code, that the addition does not require any variations, and that the City Historic Preservation Commission has conducted an advisory review pursuant to this Code and determined that the addition is consistent with the purposes and goals of the City Historic Preservation Commission regulations. In this event, replacement trees will not be required for the removed protected trees within the construction footprint. 6.7. When the removal of a protected tree is due to a pre-existing conflict with existing underground utilities and obstructs the repair or replacement of those utility services, and there is no reasonable alternative method to re-route the utility line to avoid removal of the tree. C.Replacement formula. Protected trees must be replaced by group A trees pursuant to the replacement rate specified in this Subsection. The tree Page 9 of 19 P7.Page 417 of 455 25-O-20 7 replacement rate is determined by the species of tree removed. For each inch of dbh removed, replacement trees must be provided at the rate shown in the following table. For example, for every inch in diameter of a removed group A tree, each inch removed must be replaced with one and one-quarterhalf (1.25) inches in diameter of replacement trees: Species Removed Diameter Of Tree Removed Replacement Rate All public trees 1 inch 125 150 percent Group A 1 inch 125 150 percent Group B 1 inch 75 100 percent Group C 1 inch 50 75 percent Group D 1 inch 25 percent D. Specifications. All replacement trees must be: 1. Provided by the applicant at the replacement rate specified in Subsection C of this Section; 2. Of a species listed in group A set forth in Appendix A, Subsection 7-8-8-13 of this Section; 3. At least two and one-half (2½) caliper inches; 4. Grown within the northeast Illinois region or within a seventy-five-mile radius of Evanston; 5. In conformance with the nursery stock standards; provided, however, that in the event that the implementation or enforcement of the nursery stock standards conflicts with the implementation or enforcement of the tree care standards, the provisions of the tree care standards will control; 6. Pursuant to a written time schedule approved by the City Manager or his/her designee; 7. Planted in a location approved in advance by the City Manager or his/her designee; and 8. Inspected by the City Manager or his/her designee prior to planting. E.Care of replacement trees. The applicant will be solely responsible for the care and feeding of newly planted trees for a period of two (2) years, which time shall commence upon the issuance of a final certificate of occupancy for the property as required pursuant to the City building regulations or, if no final certificate of Page 10 of 19 P7.Page 418 of 455 25-O-20 8 occupancy is required, upon completion of the tree replacement plan as determined by the City Manager or his/her designee pursuant to Subsection I of this Section. The care and feeding of newly planted trees must, at a minimum, adhere to the tree care standards. F.Alternative locations. The City Manager or his/her designee may reduce the number of replacement trees to be planted on the subject property and designate alternative locations for new trees on the subject property upon determining that full tree replacement will result in unreasonable crowding of trees or would be otherwise inconsistent with current standards generally observed by forestry professionals. If the City Manager or his/her designee cannot identify an appropriate alternative location on the subject property for a tree, that tree may be replaced by a fee in lieu of replacement pursuant to Subsection G of this Section. G. Fee in lieu of replacement. 1. Modification of tree replacement requirement. The City Manager or his/her designee may permit the applicant to pay a fee in lieu of any portion of the tree replacement requirements if the City Manager or his/her designee determines that replacing trees at the full replacement rate provided by Subsection 7-8-8-7(C) of this Section would: a. Result in the unreasonable crowding of trees upon the subject property or upon a public right-of-way immediately adjacent to the subject property; or b. Adversely impact the viability of existing trees on the subject property; or c. Not be consistent with the current standards generally observed by professionals in the forestry profession. 2.Calculation of fee. Upon a determination by the City Manager or his/her designee that an applicant has demonstrated one (1) or more of the above, in lieu of providing replacement trees at the required replacement rate, the tree replacement plan will be modified to require the applicant to: a) replace the tree(s) at the replacement rate in Subsection 7-8-8-7.C of this Section; and b) pay a tree replacement mitigation fee of one two hundred fifty dollars ($1250.00) per caliper inch. All tree replacement mitigation fees collected by the City will be used to promote the purposes of planting and maintaining trees in the City. H.Waiver or modification of provisions. Where a previous zoning or subdivision approval contains conditions which fully accomplish the goals and purposes of this Section, the City council may waive or modify the requirements of this Page 11 of 19 P7.Page 419 of 455 25-O-20 9 Section. The waiver or modification may be revoked at any time that any condition imposed pursuant to the approval is violated. I.Tree replacement plan. 1.Required. A tree replacement plan must be filed with all tree permit applications for a regulated activity involving the replacement of one (1) or more protected trees. 2.Contents of plan. A tree replacement plan must contain the following information: a. A brief description of the applicant's plan for the replacement of protected trees in accordance with the requirements in this Section. The description must specifically include, without limitation, the replacement and planting methods and technologies that the applicant intends to employ in order to satisfy the requirements of this Section. b. The number, size, species, and proposed location of the trees that the applicant is required to plant or replant, if any, pursuant to the requirements of this Section. c. Other data and information as the City Manager or his/her designee deems necessary in order to comply with the requirements of this Section, as set forth in the administrative manual. 3. Inspection; compliance with plan. Upon notification from the applicant that the requirements of the tree replacement plan have been completed, the City Manager or his/her designee will inspect the property to determine compliance with the tree replacement plan. No final certificate of occupancy may be issued for the property until the City Manager or his/her designee approves of the implementation of the tree replacement plan. J. Security requirements. 1.Security required. Every tree replacement plan must be accompanied by a tree replacement security, except as modified or waived by the City Manager or his/her designee pursuant to Subsection J.5 of this Section. The tree replacement security must consist of: a. A cash deposit to be held in escrow by the City; b. An irrevocable letter of credit issued by a lender authorized to issue the letter by any state or by the United States; c. A bond with good and sufficient surety; or Page 12 of 19 P7.Page 420 of 455 25-O-20 10 d. Another form of security approved by the City Manager. 2.Amount. The amount of the tree replacement security will be determined by the City Manager or his/her designee and must be equal to three (3) times the total actual cost of strictly complying with and fully implementing the tree replacement plan, with any applicable adjustment for cost of living increases and/or inflation. 3.Replenishment of security. If, at any time, the City Manager or his/her designee determines that the funds remaining in the tree replacement security are not or may not be sufficient to pay, in full, the total actual costs of strictly complying with and fully implementing the tree replacement plan, then, within ten (10) days following a demand by the City, the applicant must increase the amount of the tree replacement security to an amount determined by the City Manager or his/her designee to be sufficient to pay the uncovered costs. Failure to so increase the amount of the tree replacement security will be grounds for the City to retain or draw down any remaining balance of the tree replacement security. 4.Return of security. Upon completion of the tree replacement plan pursuant to Subsection I.3 of this Section, the tree replacement security, or any remainder thereof, will be returned or released to the applicant. 5.Limited waiver. Where a tree permit application concerns the damage or removal of trees unrelated to construction activity, the City Manager or his/her designee may, modify or waive the requirement for submittal of the tree replacement security if the City Manager or his/her designee determines that the tree replacement security is not necessary for the limited damage or removal and that the purposes of this Section will be fulfilled without submittal of the tree replacement security. K.Failure to comply. 1.Notice. If, at any time, the City Manager or his/her designee determines that the applicant has failed to comply with or implement the tree replacement plan, the City Manager or his/her designee will cause notice of the failure to be served upon the applicant and will order the applicant to fully comply with the tree replacement plan within fourteen (14) days following mailing or personal delivery of the notice. The notice must be personally served or sent by certified mail, return receipt requested, to the applicant and must notify the applicant that, absent an appeal pursuant to Subsection K.3 of this Section, unless full compliance with the tree replacement plan is achieved within fourteen (14) days from the date of mailing or personal delivery of the notice, the City may proceed to perform or cause to be performed work the City Manager or his/her designee determines necessary to achieve full compliance with the tree replacement plan. Page 13 of 19 P7.Page 421 of 455 25-O-20 11 2.Opportunity to comply. Absent an appeal pursuant to Subsection K.3 of this Section, within thirty (30) days following mailing or personal delivery of the required notice, the applicant must take action as is necessary to strictly comply with and implement the tree replacement plan. 3.Appeal. Within fourteen (14) days following personal delivery or mailing of the required notice, the applicant may appeal to the City Manager or his/her designee's determination by filing a written notice of appeal with the City Manager. The filing of an appeal will toll the thirty-day period in which the applicant is required to take action pursuant to Subsection K.2 of this Section from the date on which the City Manager receives the applicant's notice of appeal. Upon receipt of a notice of appeal, the City Manager will review all reliable and relevant documents and information pertaining to the City Manager or his/her designee's determination. The City Manager must render a written decision on the appeal no later than fourteen (14) days after the City Manager receives the written notice of appeal. The City Manager must notify the applicant of the City Manager's decision within two (2) days after the decision and must provide the applicant a copy of the decision. The action taken by the City Manager will be final. The tolling of the thirty-day period will cease upon the applicant's receipt or notice of the City Manager's decision. 4.City right to complete work. If the applicant neglects or refuses to fully comply with and implement the tree replacement plan within the thirty-day period during planting season pursuant to this Subsection, then the City Manager or his/her designee, with the consent of the City Manager, and, if applicable, upon the denial of any applicable appeal, will be authorized to perform or to cause to be performed work necessary to ensure strict compliance with and full implementation of the tree replacement plan. The City Manager or his/her designee will have the right to deduct, liquidate, draw down, or apply an amount equivalent to three (3) times the actual costs of the work from the tree replacement security, as well as to exercise all other rights and remedies available to the City, including, without limitation, any applicable lien rights. SECTION 8: City Code Subsection 7-8-8-8(C), “Contents of plan”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: C.Contents of plan. A tree protection plan must consist of a site plan of the subject property upon which the information described in this Subsection must be graphically and accurately marked. Page 14 of 19 P7.Page 422 of 455 25-O-20 12 1. Location of the subject property, including street address and legal description. 2. Existing and proposed contours of the lot on which the construction activity is to take place. 3. Existing and proposed buildings or structures on the lot. 4. Proposed building elevations, if applicable. 5. Proposed work access areas and routes. 6. The name and contact information of the general contractor or project representative, if any, responsible for the proposed construction activity. 7. A demonstration of the ways in which the applicant will ensure that the tree protection required by this Section will be achieved. 8. A tree inventory for the subject property, consisting of a list of the following trees, identified by tag number: a) all the existing protected trees on the subject property; b) all trees on adjacent properties that are within ten twenty five (1025) feet of the proposed construction property line or that have a critical root zone extending into the subject property; and c) all public trees adjacent to the subject property or that may be impacted by any regulated activity. The tree inventory must list, without limitation, the following data for each tree: Tag number, species, size in dbh, condition rating, form rating, and any observed problems. 9. A tree survey for the subject property, which depicts the location and tag number of each tree described in the tree inventory. The tree survey must include, without limitation, a legend referencing the tag number, dbh, species, general condition, and proposed disposition of existing protected trees located on or near the subject property and trees other than protected trees that are reasonably likely to be damaged or removed during the construction activity. The tree survey must also depict the planned location of all proposed trees to be planted or replanted on or near the subject property pursuant to the tree replacement plan. 10.An action plan for the subject property, consisting of a listing of the trees on the subject property, in chart form, that identifies each tree by tag number and shows, for each tree, the following information: Species, size in dbh, condition, form, percent of critical root zone saved, and the anticipated damage, removal, tree protection measures, or other action to be taken regarding each tree. Page 15 of 19 P7.Page 423 of 455 25-O-20 13 11.Detailed specifications for maintenance and protection of protected trees and for the maintenance and protection of trees other than protected trees that are reasonably likely to be damaged or removed during implementation of the proposed construction activity, including, without limitation, proposed measures such as construction pruning, root pruning, critical root zone protection, installation of a retaining wall or high visibility fencing, and auguring of utility lines when auguring is determined by the City Manager or his/her designee to be necessary to improve the chances of tree survival. 12.Detailed specifications for tree protection fencing on the subject property, to be placed at a minimum: a) along the property frontage from property line to property line to completely separate the construction activity area; and b) around the critical root zone of each protected tree. These specifications must also include the identification and clear delineation on the site plan of the construction activity area and the tree protection area and their respective perimeters. SECTION 9: City Code Subsection 7-8-8-12, “Penalties”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-8-8-12. - PENALTIES. Any person who neglects or refuses to comply with, violates, or assists in the violation of any of the provisions of this Chapter, or any order, permit, or notice issued pursuant hereto, will be subject to a fine of not less than one five hundred dollars ($1500.00), nor more than one ten thousand five hundred dollars ($150010,000.00) for each violation. Each tree which is removed or damaged will constitute a separate violation. Each day any violation continues will constitute a distinct and separate violation. In addition to the penalties provided in this Section, any damaged or removed tree must be replaced pursuant to the tree replacement requirements of this Chapter. SECTION 10: City Code Subsection 7-8-8-13, “Appendix A, Species Rating Guide”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-8-8-13. - APPENDIX A, SPECIES RATING GUIDE. The intent of this guide is to identify tree species by genetic quality and community value and to assign them to a species group based on these two (2) criteria. The species groups are noted as A, B, C, and D. Species group A is the most highly rated group. Species group D is the lowest rated group and includes the tree species that are not protected in this Section. The species rating guide is the basis for assessing the relative value of trees to be protected and mitigated if they are damaged or removed. Page 16 of 19 P7.Page 424 of 455 25-O-20 14 This guide represents the tree species that are considered to be the most common tree species in the community. This guide is not an attempt to list all tree species that could successfully grow in the community. In the event that the City Manager or his/her designee encounters a tree species that is not listed in this rating guide, then it shall be the responsibility of the City Manager or his/her designee to assign that tree species to the appropriate species group. SPECIES GROUP A Canopy trees : Cercidiphyllum japonicum Katsura tree Understory/ornamental trees: Malus spp. Crabapple SPECIES GROUP B Canopy trees. Cercidiphyllum japonicum Katsura tree Phellodendron amurense (male trees only)Amur corktree Platanus occidentalis Sycamore Ulmus rubra Red elm Understory/ornamental trees. Malus spp. Crabapple Pyrus calleryana Callery pear SPECIES GROUP C Canopy trees. Acer saccharinum Silver Maple Platanus occidentalis Sycamore Ulmus rubra Red elm SPECIES GROUP D Pyrus calleryana Callery pear NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY Page 17 of 19 P7.Page 425 of 455 25-O-20 15 OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 11: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 12: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable 25-O-20 shall be in full force and effect after its passage and approval. SECTION 13: This ordinance shall be in full force and effect on April 1, 2020. This ordinance shall not apply to any building permit applications filed prior to the effective date. SECTION 14: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Deputy City Attorney Page 18 of 19 P7.Page 426 of 455 25-O-20 16 Page 19 of 19 P7.Page 427 of 455 Memorandum To: Members of the Planning and Development Committee From: Melissa Klotz, Zoning Administrator CC: Johanna Leonard, Community Development Director; Scott Mangum, Planning & Zoning Manager Subject: Discussion of Potential Amendments to the Zoning Ordinance to Reduce Process for Variations and to Clarify Existing Zoning Regulations Date: February 24, 2020 Recommended Action: Staff seeks feedback from the Planning & Development Committee on proposed text amendments to the Zoning Ordinance prior to preparing materials for the Plan Commission's public hearings on the matters. Council Action: For Discussion Summary: Staff has identified potential text amendments to the Zoning Ordinance that will reduce the process time of variation cases and clarify existing zoning regulations. Many of these would address variances that are generally approved with limited discussion and little to no public comment. and zoning business and resident would changes proposed These reduce permitting review time as well as reduce staff time spent preparing memos and public notices, thereby affording staff time for other activities. Staff seeks feedback on whether to proceed to the Plan Commission with any or all of the identified text amendments. Clarify: All accessory structure variation requests (for single family residential and two-family residential) are Minor Variations. The Zoning Ordinance lists certain types of variation requests that are eligible for the Minor Variation process. The Minor Variation process is approximately 30-45 days, including mailed public notice, with a determination made by the Zoning Administrator which may be appealed to the Zoning Board of Appeals (ZBA). The application fee for a Minor Variation is $275. A Major Variation that is determined by the ZBA typically takes 60-75 days with a $385 application fee. Most of the listed Minor Variations may be processed as Minor only if the zoning regulation is exceeded by 35% or less. The Zoning Ordinance is unclear whether the 35% cutoff applies to accessory structures such as detached garages, decks, and patios, or if PD1.Page 428 of 455 such accessory structures are eligible for Minor Variations regardless of how much the regulation is exceeded. Staff policy for the last five years or more has been to process all accessory structure variation requests (for single-family residential and two-family residential) as Minor Variations. This text amendment would not change any policy but would clarify the current staff interpretation. Change: All yard obstruction variation requests (for single-family residential and two- family residential) are Minor Variations. The Zoning Ordinance currently allows yard obstructions (eaves, bay windows without foundations, chimneys) as Minor Variations when the zoning regulation (t ypically a setback) is exceeded by 35% or less. Any request for a yard obstruction that exceeds the zoning regulation by more than 35% must be processed as a Major Variation and is determined by the ZBA. Yard obstructions are minimal in impact and therefore should process as Minor Variations. This text amendment would change the current variation process for certain proposals and would result in a quicker process and reduced fees for the applicant, and less staff time processing the request. Change: All accessory structure variation requests (including multiple family residential and commercial) are Minor Variations. The Zoning Ordinance specifies only single-family residential and two-family residential uses may request Minor Variations. Any request for a variation for multiple family residential or commercial uses (except for fence variations) must process as Major Variations with a final determination by the ZBA. Accessory structure requests such as sheds, patios, decks, and pergolas, are minimal in impact and therefore should process as Minor Variations. This text amendment would change the current variation process for certain proposals and would result in a quicker process and reduced fees for the applicant, and less staff time processing the request. Change: All setback variation requests (for single -family residential and two-family residential) for upper floors that align with a floor below are Minor Variations. The Zoning Ordinance currently allows setback variations as Minor Variations when the zoning regulation is exceeded by 35% or less, except for second floors above existing legally nonconforming first floors where a side yard setback of at least 3' exists (35% cutoff of a 5' side yard setback requirement is 3.25' but at a second floor the cutoff is changed to 3' which is a 40% cutoff). Requests for additions that align with the floor below are common since it is structurally difficult and aesthetically odd to design an upper floor that is pulled in from existing load bearing exterior walls. Such requests have been approved 100% of the time by the ZBA in the last eight years or more. This text amendment would change the current variation process for certain proposals and would result in a quicker process and reduced fees for the applicant, and less staff time processing the request. Change: Parking variation requests (for single-family residential and two-family residential) are determined by the ZBA. The Zoning Ordinance currently requires all variations related to parking (number of parking spaces, location of spaces, setbacks, size of spaces) to be Major Variations that are heard by the ZBA as the recommending body, and then proceed on for a final determination by City Council. Most parking variations for single-family residential and two-family residential are requests to reduce setbacks to fit an open parking pad, or are to reduce the required number Page 2 of 4 PD1.Page 429 of 455 of parking spaces by one. Since these requests are minimal in nature and can be mitigated by utilizing public transportation or by providing affordable dwelling units, the ZBA could be the final determining body. Parking variation requests for multiple family residential and commercial (typically larger requests with greater impact) should continue to be determined by City Council. This text amendment would change the current variation process for certain proposals and would eliminate approximately 1.5 months of process time for the applicant, less staff time processing the request, and would reduce the number of variation requests on the P&D/City Council agenda. Clarify/Change: Distance requirement for Residential Care Homes and Transitional Treatment Facilities in the R4a General Residential District. The Zoning Ordinance features a 900' separation requirement for all Residential Care Homes (Category I and II), Child Residential Care Homes, and Transitional Treatment Facilities. The distance requirement is required in all residential districts (and certain other districts). However, the R4a District was established in 2005, after the current Z oning Ordinance that was adopted in 1993, and inadvertently left the R4a District out of the distance requirement code section. The R4a District is the only residential district that is not specifically listed with the distance requirement, and therefore should be added for consistency. This text amendment would change the current regulation in the R4a District by bringing it into conformity with the other residential districts and clarifying the intent of the original regulation with the 900' distance requirement. Clarify/Change: Planned Development Extensions and compliance with other applicable City regulations. The Zoning Ordinance states Planned Developments must obtain a building permit and begin construction within one year of approval of the Planne d Development. Many Planned Developments request extensions of more than one year to finalize site engineering, permit drawings, and financing. Some Planned Developments request multiple extensions over years (sometimes a decade) as the market and economy change and impact potential developments. When multiple extensions over multiple years are requested and approved, the proposals are not required to follow City regulations that have been implemented in the years since the initial approval (such as the Inc lusionary Housing Ordinance, Green Building Ordinance, etc.). The Zoning Ordinance should allow a one year extension to a Planned Development under the City regulations that were in effect when the proposal was submitted (current policy), but should be changed to require compliance with current regulations under any subsequent extension request. This text amendment would encourage developers to begin construction on approved Planned Developments in a more timely manner and subject to the regulations in place at time of approval. Analysis: Each proposed text amendment is either a clarification or minor change to current policy and regulations of the Zoning Ordinance. Each text amendment will result in minimal or no impact on the built environment compared to the current implementation of the Zoning Ordinance, but will result in quicker processes and reduced fees for applicants, less staff time, and a reduction in the number of cases that proceed to the ZBA and P&D/City Council. Each of the text amendments that relate to Major vs. Minor Variations will reduce the caseload at ZBA by at least three cases per year, for a total estimated reduction of 12 -15 cases per year or 1/3 of Page 3 of 4 PD1.Page 430 of 455 the annual ZBA caseload. This would allow for greater study and review of other cases that need public testimony or Board/Commission/Council discussion. Page 4 of 4 PD1.Page 431 of 455 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Economic Development Committee From: Katheryn Boden, Economic Development Specialist CC: Johanna Leonard, Director of Community Development; Paul Zalmezak, Economic Development Division Manager Subject: Ordinance 28-O-20, Amending Portions of City Code Sections to Remove the Requirement for Business Licenses and Implement a Business Registration Program Date: February 24, 2020 Recommended Action: The Economic Development Committee and staff recommend adoption of Ordinance 28 -O- 20, Amending Portions of City Code Sections to Remove the Requirement for Business Licenses and Implement a Business Registration Program, amending Title 3, “Business Regulations,” Chapters 1, 5, 6, and 27, and eliminating Chapters 13, 15, and 21, and amending Title 4, Chapter 2, Section 3, "Building Contractors." These changes will replace business licenses with a business registration program for all for-profit entities operating, including state-licensed businesses. Home-based businesses will also be required to register but will not be charged an annual registration fee. Council Action: For Introduction Summary: On December 5, 2019, the Economic Development Committee supported a recommendation from staff to update the City Code to replace the business licensing requirements with the revised business registration program. Based on feedback from City Council on November 11, 2019, the proposed revisions include exempting home-based businesses from the annual registration fee and implementing a uniform annual registration fee of $75 for all other for - profit entities that maintain a brick and mortar space in Evanston, unless they are licensed through another City program or department (i.e. contractor’s license or food license). The new business registration will provide the City with a more comprehensive record of businesses operating in Evanston to better inform economic development planning and allow for increased communication of procurement and business opportunities, City policies, and ED1.Page 432 of 455 available resources. All for-profit commercial entities, including home-based businesses, will be required to register on an annual basis. Staff estimates there are approximately 4,400 commercial enterprises in Evanston, not including the estimated 500 food establishments. Staff is currently licensing only 520 businesses generating $53,000 in fees. Based on current State of Illinois data, staff estimates the potential for an additional $91,000 in registration revenue with the proposed changes, as summarized in the table below. Projected Revenue from Evanston Business Registry * Actual to be determined based on accuracy of State of Illinois database. to changes recommended has and Code City the of review its completed Staff has accommodate the proposed business registration process. The business registration process will be implemented with notices mailed in Feb ruary of 2020 and business registration payments due April 1, 2020. A brief summary of changes include: 1. Replace “business license” with annual business registration: • All for-profit entities would be required to register and pay an annual fee, includ ing occupations licensed by the state • Pop-up retailers occupying a space for 90 days or less would be required to register and pay the registration fee per each 90 day period • Food establishments continue to be licensed exclusively by the health department • Building contractors and landscape contractors will be registered by Building & Inspections division • Fire/life safety inspections will continue to be required for new businesses operating in commercial space, as well as changes of ownership Page 2 of 23 ED1.Page 433 of 455 2. The proposed simplified business registration fee schedule is summarized in the table below: Business Registration Fee Schedule Description 2020 Current Home based business registration $0 $25.00 [1] Non-profit enterprises $0 $0 Landscape contractors not maintaining a place of business within the City N/A [2] $40.00 Evanston based for-profit businesses $75.00 $75.00-$250.00 [3] Pop-up Retailers (less than 90 days in operation) $25.00[4] N/A Fire, Life, and Safety Inspection(s) fee $150.00 $150.00 [1] City Council approved home based business registration in 2008 Ord. 23-O-08. The fee established in 2008 was $25. [2] Will require contractor registration through Building & Inspections Division in place of business regist ration [3] Based on gross floor area [4] Per 90-day period Upon approval by the City Council, staff will implement the new business registration program. Invoices for the first year of registering businesses will be mailed as staff does not have electronic means of contacting all of the businesses. Staff will incl ude an introductory letter with the new business registry explaining the new process and providing a link to a web-based business registration form. Payments for 2020 business registration will be due on or before April 1, 2020. The City’s revenue office will manage payments. Staff is encouraging applicants to pay online with debit, credit or electronic check. Cash and checks will be accepted in the revenue office. In year two, after a successful first round of collecting business contact information, businesses will be invoiced via email, reducing postage and printing costs in addition to staff time. Attachments: Ordinance 28-O-20 Amending Business Licenses to Business Registration Page 3 of 23 ED1.Page 434 of 455 2/7/2020 2/12/2020 28-O-20 AN ORDINANCE Amending Portions of City Code Sections to Remove the Requirement for Business Licenses and Implement a Business Registration Program WHEREAS, the City of Evanston (“City”), as a home rule unit of local government as provided by Article VII, Section 6 of the Illinois Constitution of 1970 has the authority to exercise any power and perform any function pertaining to its government and affairs except as limited by Article VII, Section 6 of the Illinois Constitution of 1970; and WHEREAS, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals and welfare, and WHEREAS, the registration of all businesses operating within the City is a ministerial act which is necessary for the health, safety and welfare of the residents of the City; and WHEREAS, it is necessary to obtain certain information from all businesses operating in the City to provide an effective mechanism for the City to communicate with businesses, particularly, to assist the City's Police and Fire departments in responding to accidents, natural disasters, criminal activity and other emergencies; and WHEREAS, the registration of all businesses within the City will allow the City to create a master list of businesses operating in the City which list will serve to Page 4 of 23 ED1.Page 435 of 455 28-O-20 ~2~ benefit various businesses within the community, consumers, and potential businesses looking to locate within the community; and WHEREAS, the registration of all businesses operating within the City will assist the City’s Community Development Department with ensuring appropriate land use as called for in the City's Zoning Code and to ensure the City's building safety codes are properly followed and enforced to protect property values and the health and welfare of the City's resident; and WHEREAS, the establishment of the registration program proposed will help to further the City Council's economic development goals by enabling the City to track the health of the business climate in the City and to measure the impact of the City's various economic development initiatives and the City's efforts to support entrepreneurship; and. WHEREAS, the business registration program created by this Ordinance will be a centralized data gathering system that will capture pertinent data elements, determined important by city staff, that will be accessible by city personnel, when necessary for the provision of city services; NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Title 3, Chapter 1, “General Business Registration Provision” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: CHAPTER 1 - GENERAL BUSINESS LICENSE REGISTRATION PROVISIONS SECTION: 3-1-1. - ISSUANCE OF LICENSES REGISTRATION. Page 5 of 23 ED1.Page 436 of 455 28-O-20 ~3~ Unless otherwise provided in this Code or other applicable laws, all licenses registration shall be approved by the City Manager or his/her designee issued by the City Collector Community Development Department. In all cases where it is not otherwise expressly provided, the City Collector Community Development Director shall have the power to hear and grant applications for said licenses registration upon the terms specified in any of the provisions of this Code or other ordinances of the City. 3-1-2. - COMPLIANCE WITH LAWS REQUIRED. All licenses registration shall be subject to the provisions of this Code, other ordinances of the City, the regulations of the City Council and the statutes of the State, which may be in force at the time of the issuance thereof or during the period covered by such licenses registration. If any person so licensed registered shall violate any of such provisions, he/she shall be fined or may have his/her license registration suspended or revoked. Licenses Registration shall only be issued to persons who comply in all respects with the provisions of this Code and other ordinances of the City, and who are suitable and proper persons to be licensed registered. All licenses registrations shall be subject to the City of Evanston's Home Rule powers, as well as the City's police powers. 3-1-3. – LICENSE REGISTRATION PROVISIONS. (A) Information Shown on License. Each license shall express for what it is granted, the time it is to continue and the location of the business. (BA) Posting Proof of Registration. All licenses shall be posted in a conspicuous place in the premises occupied by the licensee. Registration certification will be provided in electronic format as a receipt upon payment of the business registration fee and shall be made available for review upon request. (CB) Duration. Expiration: No license registration shall be granted at any time for a longer period than one year. 3-1-4. - PAYMENT OF FEE; PRORATION; REBATE; LATE PAYMENT PENALTY. (A)Payment of Fee. Each and every license registration authorized or required by provision of this Code or other ordinance of the City and granted by the City Manager shall be issued by the City Collector Community Development Department upon payment to the City Collector of the prescribed license registration fee or tax. (B) Proration of Fee. The fee to be paid for any license registration which shall expire less than six (6) months from the date such license registration was required to be issued, shall be one-half (½) the annual fee provided by this Code. (C) Rebate or Refund of Fees. In no event shall any rebate or refund be made of any license registration fee or permit fee or any part thereof. Page 6 of 23 ED1.Page 437 of 455 28-O-20 ~4~ (D) Late Payment Penalty. Failure to pay the annual renewal fee on any business license registration within six (6) weeks of license registration expiration shall result in an additional late charge of twenty ten percent (2010%). 3-1-5. - TRANSFER OF LICENSE REGISTRATION; FEE. Except as specifically provided for otherwise, any person to whom a license registration has been issued under any provision of this Code or other ordinance of the City may, with the written consent of the City Manager or his/her designee, assign and transfer the same to any other person, and the person to whom such license registration shall have been so transferred shall thereupon surrender such license registration and a new license registration, covering the unexpired term of such old license registration, shall thereupon be issued to such assignee; provided, that in all cases the party applying for such new license registration shall give a bond, with good and sufficient sureties, in like sum and to be approved in like manner as the bond given by such original licensee registrant. The fee for transferring a license registration shall be fifty dollars ($50.00) to be paid to the City Collector for the use of the City. 3-1-6. - BUSINESS LICENSE REGISTRATION REVOCATION. Unless otherwise specifically provided, a business license registration issued pursuant to the provisions of this Code may be revoked for cause, and the premises or operation may be closed, after an opportunity for the licensee registrant to be heard in his/her own defense has been given. Charges shall be investigated and brought before the City Manager or his/her designee at public hearing. The findings and decisions of the hearing officer shall be transmitted to the licensee registrant and enforcement of such decision shall be undertaken. The Corporation Counsel may adopt and publish rules of procedure for such hearings. The City may revoke a license registration for cause upon a preponderance of the evidence standard. SECTION 2: City Code Title 3, Chapter 5, Section 2, “Registration Required; Application” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 3-5-2. - LICENSE REGISTRATION REQUIRED; APPLICATION. No person shall manage, conduct, operate or carry on a public place of amusement without first having obtained a license therefore. The application for a license for the business of managing, conducting, operating or carrying on a public place of amusement shall conform to the provisions of this Code relating to applications for general business licenses food establishment business license and/or a liquor license. Such application shall specify the location of the building or place in which it is proposed to keep such public place of amusement and the seating capacity of such building or other place. Every such application shall be approved by the Director of Community and Economic Development and the Public Health Director, or their designees, before a license shall be issued. Page 7 of 23 ED1.Page 438 of 455 28-O-20 ~5~ SECTION 3: City Code Title 3, Chapter 6, “Theaters, Shows and Exhibitions” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: CHAPTER 6 - THEATERS SHOWS AND EXHIBITITIONS 3-6-1. - CLASSIFICATIONS. Theaters, shows and exhibitions. For the purpose of providing for the licensing registering and taxing of theatricals, shows, amusements and all public exhibitions offered, operated, presented or exhibited for gain or for admission to which the public is required to pay a fee, the same are hereby divided into three (3) classes, which shall be known as the first, second and third classes as follows: First class: All entertainments of a theatrical, dramatic, variety or spectacular character; all concerts or other musical entertainments; all exhibitions of natural or artificial curiosities, mechanical toy exhibitions or miniature engineering demonstrations where a charge is made for the privilege of operating such article. Second class: All exhibitions of motion pictures or cinematography and all automatic picture devices or other similar devices. Third class: Circuses, menageries, caravans, concerts or musical entertainments given under a covering of canvas; poultry shows, horse shows, stock shows, automobile shows; all exhibitions and displays of fireworks, exhibits or contests of balloons or aeronautic devices. 3-6-2. - LICENSES BUSINESS REGISTRATION REQUIRED; APPLICATION It shall be unlawful for any person to give, conduct, produce, present or offer any of the entertainments mentioned in this Chapter for gain without a license business registration for that purpose first had and obtained. For entertainment given by citizens of the City, not engaged in the giving of such entertainments as a business nor for personal gain or entertainment, the proceeds of which are for the benefit of any charitable object, no fee shall be required to be paid for such license registration. Any person desiring to produce, present, conduct, operate or offer for gain or profit any of the classes of entertainment described in Section 3-6-1 at any place within the City shall make application for a business registration license to the City Collector Community Development, in writing, setting out the full name and address of the applicant, if an individual, and if a corporation the full name and residence of its principal officers. Such application shall contain a description of the place where it is intended to produce, present, conduct, operate or offer such entertainment and a description of the kind and class of entertainment. Page 8 of 23 ED1.Page 439 of 455 28-O-20 ~6~ 3-6-3. - PREREQUISITES TO ISSUANCE OF LICENSE BUSINESS REGISTRATION (A). Examination of Applicant's Place. Upon application being made for a business registration license to register a business, as provided in the preceding Section, the City Manager or his/her designee shall make or cause to be made an examination of the applicant's premises, and if all of the provisions of this Code and other ordinances of the City relating to the giving of entertainments and the location, construction and maintenance of the premises or building where such entertainments are given are complied with, the City Manager or his/her designee shall cause to be issued a license business registration to such applicant, which license registration shall en Title entitle the licensee Registered Business to conduct, produce, present, operate or offer the class of entertainment specified in such license Section 3-6-1 at the premises designated in the application and for the period of time specified in such license application, upon the payment of the proper license business registration. (B).Approval of City Manager; Grounds for Refusal of License Business Registration. If the premises or building at which it is desired to offer any of the entertainments described in Section 3-6-1 hereof be not a fit or proper place and not constructed, maintained, operated or conducted in accordance with the provisions of this Code and other ordinances of the City governing and controlling such places, or if the granting of the business registration business registration license would, in the sole discretion of the City Manager or his/her designee, be contrary to the public health, safety or general welfare, such application may be denied. No business registration license shall be issued by the City Collector Community Development Department except with the prior approval of the City Manager or his/her designee. 3-6-4. - BUSINESS REGISTRATION LICENSE FEES. The fee to be charged for a license business registration to produce, present, conduct, operate or offer any of the classes of entertainment mentioned in this Chapter shall be as follows: First Class $125.00 per year Second Class $50.00 per year For each seat available for patrons of the theater $.095 per year Third Class Page 9 of 23 ED1.Page 440 of 455 28-O-20 ~7~ For each circus or circus and menagerie $63.00 per day For each concert or musical entertainment $25.00 per day For each concert or musical entertainment $25.00 per day For each poultry show, dog show, horse show, stock show or automobile show $25.00 per day For other entertainments, exhibits or performances $25.00 per day Where any entertainments embrace two (2) or more of the classes specified herein, such entertainments shall be classified and charged for as wholly belonging to that class for which the highest business registration license fee is fixed. 3-6-5. - BUSINESS REGISTRATION LICENSE CONDITIONS AND RESTRICTIONS (A).Posting business registration License. Every business registration license issued under the provisions of this Chapter shall at all times during the life thereof be made available for review. Registration certification will be provided in electronic format as a receipt upon payment of the business registration fee. Posting is not required. (B). Owner or Lessee to Preserve Order. It shall be the responsibility of the owner or lessee of every registered licensed theater, hall or other building, being in control thereof, to keep and preserve good order in and about the premises. (C). Hours of Operation. The premises wherein the business registered licensed by this Chapter is conducted, shall close and business therein shall cease between the hours of one o'clock (1:00) A.M. and seven o'clock (7:00) A.M. 3-6-6. - FAILURE TO OBTAIN BUSINESS REGISTRATION LICENSE. It shall be the duty of every proprietor or lessee of any theater, hall or other building, where public entertainments are given, who shall not have taken out a license business registration as provided for in this Chapter before he/she permits any person to use the same for the purpose of giving any entertainment therein for gain, to obtain the license business registration herein required either in his/her own name, or in the name of the person proposing to give such entertainment. SECTION 4: City Code Title 3, Chapter 13, “Secondhand, Junk, and Antique Dealers” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: CHAPTER 13 - SECONDHAND, JUNK AND ANTIQUE DEALERS RESERVED. SECTION: Page 10 of 23 ED1.Page 441 of 455 28-O-20 ~8~ 3-13-1. - DEFINITIONS. JUNK. Shall mean and include old iron, brass, copper, tin, lead or other similar basic materials, and rope, bags, rags, wastepaper, paper clippings, scraps of woolens and other textiles, rubber, glass and empty bottles and all articles discarded or no longer used and consisting of any one or more of the materials herein mentioned. JUNK DEALER. Shall mean and include every person, firm or corporation having an established place of business in the City, defined herein as a "junkyard" or "junk store," and engaged in the business of buying, selling, bartering or exchanging any of the things defined herein as "junk," whether dealing at wholesale or at retail. JUNK PEDDLER. Every person who uses a "junk wagon" as defined herein and travels from place to place within the City for the purpose of purchasing junk or makes a business of purchasing junk from anyone who desires to sell it and carries it away upon purchasing it. JUNKYARD. Any yard, place or enclosure where junk is bought, sold or exchanged. JUNK STORE. Any store, shop, warehouse or building where junk is bought, sold, bartered or exchanged. JUNK WAGON. Every truck, wagon, motor vehicle, push cart or other vehicle used by a junk dealer or peddler in the collection, disposition or transportation of junk from one place to another, within the City. SECONDHAND DEALER or ANTIQUE DEALER. Any person who carries on the business of dealing in the purchase, barter, exchange or sale of secondhand furniture, jewelry, clothing and miscellaneous articles of personal property not defined herein as junk, whether advertised or offered for sale, barter or exchange as secondhand or as antiques. 3-13-2. - LICENSE REQUIRED. It shall be unlawful for any person to operate a junkyard, junk store or conduct the business of a junk dealer or junk peddler, or operate junk wagons as defined hereinabove; and it shall further be unlawful for all secondhand dealers or antique dealers as defined hereinabove to engage in business within the City without first having obtained a license for that purpose, as provided in this Chapter. 3-13-3. - ISSUANCE OF LICENSE. The City Manager may grant a license to such persons as shall produce to him/her satisfactory evidence of good character to exercise or carry on the business of dealing in the purchase and sale of secondhand articles or to maintain and operate a junk business, a junk store or a junkyard, or to operate as a junk peddler or to operate a junk Page 11 of 23 ED1.Page 442 of 455 28-O-20 ~9~ wagon within the City, and upon the payment to the City Collector of the license fees provided for under Chapter 3, Section 13. A junk peddler or junk wagon license shall not authorize a junk peddler or one licensed to operate a junk wagon to operate as a junk dealer; provided, that a junk dealer may employ such number of junk peddlers as he/she may obtain junk vehicle licenses for, but in such case it shall be necessary for the junk peddler to have a license as such junk peddler in addition to the license for the vehicle. 3-13-4. - LICENSE FEES. The following annual license fees shall be required: Junk Dealer, Junk Store or Junkyard ..... $313.00 Junk Peddlers, Operators of Junk Wagons ..... 38.00 Secondhand Dealer, Antique Dealer ..... 94.00 3-13-5. - BOND AND INSURANCE. Each applicant for a license to operate the business of junk dealer, junk store or junkyard shall furnish a bond to the City in the amount of ten thousand dollars ($10,000.00), conditioned for the due observance of all ordinances of the City respecting such businesses during the effective period of the license. The bond form shall contain a provision requiring the surety to investigate and defend third party suits. Each person licensed to operate the business of junk dealer, junk store or junkyard shall also supply to the City a certificate of insurance evidencing that public liability insurance with limits of not less than $100,000.00/$300,000.00 on bodily injury and $100,000.00 on property damage is in force, and he/she shall continuously maintain such insurance during the period the license is in effect. 3-13-6. - LICENSE CONDITIONS AND RESTRICTIONS. (A)Dealing With Minors. It shall be unlawful for any person having a license from the City under the provisions of this Chapter to purchase or receive from minors, without the written consent of their parents or guardians, any articles of property whatsoever. (B)Plumbing and Electrical Fixtures. No individual, being licensed as a junk dealer or operating a junkyard, junk store, junk wagon or a junk peddler, or a secondhand dealer, shall purchase from any person except from duly certified plumbers, electricians, licensed peddlers or the owners of buildings from which the material is taken, any lead or metal pipe, faucets, boilers or other plumbing material or electric wiring or fixtures. SECTION 5: City Code Title 3, Chapter 15, “Dry Cleaning Establishments” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: Page 12 of 23 ED1.Page 443 of 455 28-O-20 ~10~ CHAPTER 15 - DRY CLEANING ESTABLISHMENTS 3-15-1. - DEFINITIONS. RESERVED. DRY CLEANING. Then use and keeping of more than two (2) quarts of gasoline, naphtha, benzene or any volatile inflammable liquids or other solvents to clean, without the use of water, apparel or other fabrics, for profit. RETAIL OUTLET. Any establishment located within the City where dry cleaning is sold, solicited or offered for sale directly to the retail consumer, but which does not perform dry cleaning on the premises. SPOTTER.Any person keeping or using less than two (2) quarts of the aforesaid described liquids for the purpose of dry cleaning or spotting wearing apparel or any fabric, for profit. 3-15-2.-LICENSE REGISTRATION REQUIRED. It shall be unlawful for any person to engage in or carry on within the City the business of dry cleaning, retail outlet, or spotter as defined in Section 1 of this Chapter, without first having obtained a license as herein provided for each such establishment proposed to be conducted. 3-15-3.-APPLICATION; INVESTIGATIONS. Application for a license under Chapter 15, Section 2, shall be made in writing to the City Collector. The application shall contain the name of the applicant, if an individual, the names of the principal officers, if a corporation, the location of the place at which it is intended to carry on such business, together with a description of the place of business for which a license is desired. A separate license shall be required for each dry cleaning establishment, spotter or retail outlet carried on or conducted by any applicant wherever located in the City. Before a license shall be issued, each such application shall be approved by the Director of Community and Economic Development (the "Director") and the Fire Chief of the Fire & Life Safety Services (the "Fire Chief"), or their designees. Before an application may be approved, all requirements of the adopted building code, zoning ordinance plumbing code, and electrical code of the City, as amended, shall be met and it shall be determined the premises are safe for the purposes of said business. The Fire Chief or his/her designee shall determine that all fire hazard precautions have been taken and conform to the fire prevention ordinances (see title 4 of this code) of the City. If the Director and the Fire Chief, or their designees, approved an application for a dry cleaning establishment, spotter, or retail outlet, then, upon payment of the license fee Page 13 of 23 ED1.Page 444 of 455 28-O-20 ~11~ hereinafter provided, the City Collector shall thereupon issue to the applicant a license authorizing said applicant to engage in or carry on the business of dry cleaning, spotter or retail outlet, in the place designated in the license and for the period therein stated 3-15-4.- LICENSE FEES; TERM. (A). The license fees for the carrying on of any businesses as defined in Section 3- 15-1 of this Chapter, shall be fifty dollars $50.00 per annum. (B). Each license shall expire on December 31 in the year in which it is issued; provided, however, that if less than six (6) months of the annual license period shall have expired at the time when such license is issued, the full license fee shall be charged therefor. If six (6) or more months of the annual license period shall have expired, one-half (½) of the full license fee shall be charged. Said license shall be posted and remain posted in a conspicuous place in the room where the dry cleaning is done. SECTION 6: City Code Title 3, Chapter 21, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 3-21-1. - CHRISTMAS TREE SALES. Reserved. No person shall store, sell or offer for sale within the City any pine, balsam, spruce, fir or other evergreen trees, or any branches or parts thereof, which have been cut for use as Christmas trees or wreaths or for any ornamental or decorative purposes, without having first obtained a license so to do from the City. Licenses shall be issued upon payment of a license fee of forty four dollars ($44.00) and a deposit with the City Collector of a cash bond in the amount of one hundred dollars ($100.00) for each location. No license shall be granted except for locations in properly zoned areas and upon approval of the Fire Chief as to fire hazards. The cash bond deposited with the City Collector shall be for the purpose of indemnifying the City against having such premises left in an unclean condition and such cash bond shall be refunded upon surrender of the receipt therefor within five (5) days after discontinuance or termination of the business, together with satisfactory evidence that all such trees, branches and parts thereof have been removed from the premises. SECTION 7: City Code Title 3, Chapter 27, “General Business License of the Evanston” City Code of 2012, as amended, is hereby further amended to read as follows: CHAPTER 27 - GENERAL BUSINESS LICENSE REGISTRATION 3-27-1. - DEFINITIONS. The following definitions apply to this Chapter: Page 14 of 23 ED1.Page 445 of 455 28-O-20 ~12~ BUSINESS.Any individual or entity "doing," "conducting," "engaging in," "maintaining," "operating," "carrying on" or "managing" a business, occupation or for-profit activity, such terms or one or more of such terms, shall include any person who holds himself/herself forth as being engaged in the business, occupation or activity, or who solicits patronage therefor, either actively or passively or who performs or attempts to perform any part of such business, occupation or activity in the City; and the omission of one or more of these terms shall not be deemed to exclude the activities described by the other terms where such activities are in fact carried on by such person. The term business shall not include any of the following: (A) A "home occupation" as defined in Title 6, the City's Zoning Ordinance. (B)Businesses or occupations which are exempt from City licensing pursuant to law. (C A) An entity which is exempt from income taxation under Section 501 of the Internal Revenue Code. (D B) An entity which does not maintain a place of business in a building within the City, except for the following which shall be licensed registered: an entity engaged within the City in landscaping services, pesticide spraying services, lawn fertilizing or weed spraying services, pickup and delivery of laundry or dry cleaning at dwelling units, garbage or refuse pickup (E C) A governmental unit. (F D) A public utility or cable television company which is subject to regulation by the Federal Communications Commission or the Illinois Commerce Commission and which operates in the City pursuant to a franchise agreement with the City. OWNER.Any individual, firm, association, partnership, corporation, trust or any other legal entity having sufficient proprietary interest in any establishment to maintain and manage its operation. PERSON.Any individual, partnership, corporation, or entity. POP UP RETAILERS "Pop-up retail user" means any merchant who occupies or leases for ninety (90) days or less a fixed indoor or outdoor retail space in the City of Evanston for the sale of merchandise or provision of services, unless otherwise allowed and regulated in Section 6-4-8-3 of this Title. 3-27-2.- LICENSE BUSINESS REGISTRATION REQUIRED. All businesses as defined herein for which a license business registration is not otherwise required under any other provisions of this Code shall be required to register their business. A separate license business registration shall be required for each separate place of business. Businesses that have a liquor license pursuant to Page 15 of 23 ED1.Page 446 of 455 28-O-20 ~13~ Chapter 5 4 of this Title, or a cigarette and tobacco product license pursuant to Chapter 14 of this Title, or any alarm license pursuant to Title 9 of this Code, must also to obtain a separate general business license register their business. 3-27-3.-APPLICATION. An application for a general business license registration shall be made in writing under oath to the City on a form prescribed by the Director of Community Development City Collector. Each application shall contain the following information and such other information as may be required to determine whether the license business registration should be granted. (A). The name, residential address, and phone number, and email address of the applicant, who shall be the principal owner in the case of a noncorporate entity or the president in the case of a corporate entity. (B). The name of the company/business and the address(es) of the permanent place(s) of business within the City covered by the application, or, if there are no permanent places within the City, the address of the permanent place or location most closely involved with the business or activity covered by the application. (C). The name, phone, and email address of business manager or primary business contact. (D). A description of the business for which the license is requested. (E). Minority Women Evanston Business Enterprise (MWEBE) status (F). Total number of employees 3-27-4. - BUSINESS REGISTRATION ISSUANCE OF LICENSE. The Community Development Director City Collector may issue a general business license registration pursuant this Chapter if the application is in proper form, the use is compliant with zoning regulations, and the appropriate license business registration fee is paid in advance. All new businesses must undergo a Fire Life Safety inspection in order to complete the registration process, unless a certificate of occupancy is issued. The inspection is administered by the City of Evanston Fire Department staff. The Community Development Director City Collector may also issue a conditional business registration license when an investigation or inspection discloses a condition which must be corrected, provided that the applicant has provided satisfactory assurance that the condition will be corrected within a reasonable time, and the conduct of the business or activity pending the correction of the condition will not endanger the public health, safety or welfare. 3-27-5.-TERM OF BUSINESS REGISTRATION LICENSE; RENEWAL. Page 16 of 23 ED1.Page 447 of 455 28-O-20 ~14~ All licenses business registrations issued pursuant to this Chapter shall expire on December 31 following the date of issuance. General business licenses registrations may be renewed upon payment of the required fees at least six (6) weeks prior to the expiration of the license business registration; however, the failure of any business licensed registered under this Chapter to comply with any provisions of this Chapter, or with any applicable provision of local, state, or federal law, may constitute grounds for nonrenewal of the license business registration, in the sole discretion of the City Manager or his/her designee. 3-27-6.-LICENSE REGISTRATION FEES. (A). General Fee 1.Home Based Businesses $0.00 Per Year 2.Evanston-based businesses $50.00 Per Year 3. Contractors and others not maintaining a place of business within the City $50.00 Per Year 4. Pop Up Retailers $25 per location Per 90 day period 5. Fire Life Safety Inspection $150.00 As required1 Required for all new businesses unless a Certificate of Occupancy is issued 1. Contractors and others not maintaining a place of business within the City $40.00 Per year 2. Business with a gross floor area of 0 — 3,000 square feet $75.00 Per year 3. Business with a gross floor area of 3,001 — 10,000 square feet $150.00 Per year 4. Business with a gross floor area in excess of 10,000 square feet $250.00 Per year 5. Initial license application fee $50.00 6. Inspection(s) fee $150.00 7. Home based business registration $25.00 per year (B). Proration Of Fees. The fee to be paid for any license business registration which shall expire less than six (6) months from the date such registration Page 17 of 23 ED1.Page 448 of 455 28-O-20 ~15~ license business registration was required to be issued, shall be one-half (½) the annual fee provided by this Section. (C). Late Payment Penalty. Failure to pay the annual renewal fee on any business license license business registration within six (6) weeks of license business registration expiration shall result in an additional late charge of ten percent (10%). 3-27-7.-REGULATIONS. (A). No license business registration shall be assigned, sold or transferred, nor shall any license business registration authorize any person other than the applicant to conduct business under such license business registration. (B). The applicant or license business registration shall have a duty to notify the City Collector Community Development Director of any changes in the information contained in an application which is pending or which was the basis for the issuance of license business registration. (C). Registration certification will be provided in electronic format as a receipt upon payment of the business registration fee and shall be made available for review. All licenses shall be prominently displayed on the business premises at all times. (D). No person shall add to, alter, deface, forge or counterfeit any license registration which has been issued by the City. (E). All licensees registered businesses shall comply with all applicable City, State and federal laws. Failure to do so may result in the revocation of nonrenewal of a general the business license registration as provided herein. 3-27-8.-SUSPENSION AND REVOCATION. In addition to any other penalty which may be authorized by this Chapter or other City ordinances, the Finance Director, City Manager or his/her designee may suspend, revoke or decline to renew any general business license business registration issued pursuant to this Chapter for. (A). Failure to comply with any provisions of this Chapter and any applicable provisions of the City Code; (B). Failure to comply with any applicable state and federal laws; (C). Failure to allow a required inspection. Suspension or revocation shall occur in accordance with the rules and procedures promulgated by the City Manager or his/her designee and available from the City upon request. Page 18 of 23 ED1.Page 449 of 455 28-O-20 ~16~ 3-27-9.-SUMMARY SUSPENSION. Where the Finance Director, City Manager is presented with sufficient evidence demonstrating probable cause to believe that the licensee business registration holders has violated the provisions of applicable provision of local, state, or federal law, and the City Manager has a reasonable belief that said violation immediately threatens the public health, safety, or welfare, the City Manager may, without prior notice or hearing, issue a written order, including the reasons therefore, closing the licensed registered premises and summarily suspending the general business registration license pending a public hearing and final determination on suspension or revocation. Said hearing shall be commenced not more than seven (7) days following entry of such an order, unless the licensee business registration holders shall agree to a longer period of time. Upon entry of an order of summary suspension, the licensee business registration holders shall be served with a copy of the order and notice of violation and hearing in the manner provided in this Chapter. 3-27-10.-NOTICE OF HEARING. Prior to suspension or revocation of a general business license registration, other than by summary suspension pursuant to Section 3-27-9, the licensee business registration holders shall be served with written notice of the nature of the violations. Such notice shall also advise the licensee business registration holders that a public hearing will be provided if the licensee business registration holders files a written request for such a hearing with Finance Director, City Manager within ten (10) days of service. If a written request is filed within ten (10) days, a hearing date shall be set within ten (10) days of receipt of the request. If no written request for a hearing is filed within ten (10) days, the suspension or revocation is sustained without further action. 3-27-11.-HEARINGS. Public hearings pertaining to the suspension or revocation of a general business license registration shall occur in accordance with the rules and procedures promulgated by the City Manager or his/her designee and available from the City upon request Finance Director. The Finance Director, City Manager or his/her designee shall make a final decision in writing, including the reasons for such decision, and shall serve said decision on the licensee business registration no more than ten (10) days after conclusion of the hearing. (A). Any person who violates or fails to perform any duty imposed by this Chapter may be fined not less than five hundred dollars ($500.00). A separate offense shall be deemed committed for each day that a violation occurs. (B). The Finance Director, City Manager or his/her designee may seek to enjoin violations of this Chapter. Page 19 of 23 ED1.Page 450 of 455 28-O-20 ~17~ SECTION 8: City Code Title 4, Chapter 2, Section 3, “Building Contractors” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (A)Definition. The term "building contractor" means any person, individual, company, or corporation engaged in the business of constructing, enlarging, altering, removing, or remodeling any structure including constructing, maintaining, repairing or installing landscape systems by furnishing of labor, material, and methods necessary to accomplish a given result, and who retains for himself/herself the control of the means, method, and manner of accomplishing this desired result. (B)Registration Required. Any person engaged in the business of building contractor within the City for which a building permit is required must register with the Community Development Department. Any person engaged in the business of constructing, maintaining, repairing or installing landscape systems is required to register with the Community Development Department. Registration must be submitted on forms available from the City and must include the following information: 1. Contractor's name; 2. Business name; 3. Business address; 4. Business telephone; 5. Business email address 56. Federal Employer Identification Number (FEIN); 67. Whether the business is a sole proprietorship, partnership or corporation, and registered agent, if applicable; 78. Whether the contractor is required to be licensed by the State of Illinois, a copy of the current license number and an original certificate of insurance as detailed in this Section; 89. Electrical contractors must be licensed by an accredited licensure commission, a copy of the current license with the license number, and an original certificate of insurance as detailed in this Section; Page 20 of 23 ED1.Page 451 of 455 28-O-20 ~18~ 910. An original certificate of insurance or policy declaration documenting that the contractor carries general liability insurance with a minimum of three hundred thousand dollars ($300,000.00) per occurrence, bodily injury insurance with a minimum of one hundred thousand dollars ($100,000.00) per occurrence, property damage insurance with a minimum of one hundred thousand dollars ($100,000.00) per occurrence and workers' compensation insurance at the statutory minimum amounts. Exceptions: a. Sole proprietorships and partnerships with no employees are exempt from the workers' compensation insurance requirement with submission of an affidavit. b. Contractors required to maintain insurance as part of their State licensure must provide proof of insurance in forms and amounts required by State law. c. Contractors who are engaged to perform work in the public right-of-way must carry general liability insurance with a minimum of one million dollars ($1,000,000.00) per occurrence and name the City of Evanston as an additional insured. (C)Registration Fee. The amount of the annual registration fee for persons engaged in the business of building contractor shall be established from time to time by action of the City Council. (D)Renewal of Registration. Registration is valid for one (1) year from the date of issuance. Registration may be renewed based upon an application for renewal and the payment of the annual registration fee. The City Manager or his/her designee is authorized to review a renewal request in the same manner as the initial application. (E)Amended Registration. Registered individuals must notify the Community Development Department within twenty (20) business days of any change in the registration information by filing an amended registration statement on a form provided by the Community Development Department for such purpose. There is no additional fee for filing an amended registration. (F)Suspension or Revocation of Registration. 1. If any person shall violate any of the provisions of this Chapter or the Code adopted hereby, he/she shall be liable to be prosecuted against for any fine or penalty imposed thereto and his/her registration may be suspended or revoked by the City Manager. Page 21 of 23 ED1.Page 452 of 455 28-O-20 ~19~ 2. No such registration shall be so revoked or suspended except after a hearing by the City Manager or his/her designee with a three (3) business day notice to the registered person affording the registered person an opportunity to appear and defend. The notice shall specify the reason for the contemplated suspension or revocation and shall give the date, time, and room number in the civic center of the hearing. Notice shall be sufficient if sent to the address stated on the registered person's application. 3. If the Building Official certifies to the City Manager that he/she has reason to believe that immediate suspension of the registration is necessary to prevent the threat of immediate harm to the community, the City Manager may, upon the issuance of a written order stating the reason for such conclusion and without notice or hearing, order the registration suspended for not more than seven (7) days. The City Manager may extend the suspension during the pendency of a hearing upon a written determination that doing so is necessary to prevent the aforesaid harm to the community. 4. Hearings shall be conducted in accordance with procedures on file with the City Clerk. 5. The City Manager shall issue his/her decision within ten (10) business days after the close of the hearing. In reaching a decision, the City Manager may consider any of the following: a. The nature of the violation. b. The nature and extent of the harm caused by the licensee's action or failure to act. c. The factual situation and circumstances surrounding the violation. d. Whether or not the action or failure to act was willful. e. The record of the registered person with respect to violations. 6. The City Manager may suspend a registration for a period of up to ninety (90) days. A registered person whose registration has been revoked shall not be eligible to reapply for a registration until the expiration of one (1) year after the effective date of the revocation. SECTION 9: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 10: If any provision of this Ordinance 28-O-20 or application Page 22 of 23 ED1.Page 453 of 455 28-O-20 ~20~ thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 11: Ordinance 28-O-20 shall be in full force and effect after its passage and approval. SECTION 12: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Deputy City Attorney Page 23 of 23 ED1.Page 454 of 455 Memorandum To: Honorable Mayor and Members of the City Council From: Darlene Francellno, Mayor's Assistant CC: Kimberly Richardson Subject: Approval of Boards, Commissions and Committee Appointments Date: February 24, 2020 Recommended Action: The Mayor Pro Tem, Alderman Fleming recommends City Council approval for temporary appointments to the Board of Ethics to fill vacancies in order to complete the review of current complaints under the previous City Code: Clark Chipman and Carrie Von Hoff Council Action: For Action Summary: Temporary Appointments: Clark Chipman - Board of Ethics Carrie Von Hoff - Board of Ethics APP1.Page 455 of 455